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HomeMy WebLinkAbout2015.12.15 CC Agenda Packet              AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds BUSINESS MEETING DECEMBER 15, 2015             7:00 P.M. - CALL TO ORDER / FLAG SALUTE   1.(5 Minutes)Roll Call   2.(5 Minutes)Approval of Agenda   3.(5 Minutes)Approval of Consent Agenda Items   A.AM-8192 Approval of draft City Council Meeting minutes of December 8, 2015.   B.AM-8190 Approval of claim checks #217509 through #217611 dated December 10, 2015 for $1,414,663.37.   C.AM-8187 Acknowledge receipt of Claims for Damages from Brandon Mar ($1,353.00) and William Wilson ($22,903.62).   D.AM-8183 Approval of Resolution Thanking Councilmember Joan Bloom for her Service as a Councilmember.   E.AM-8181 Approval of Resolution Thanking Councilmember Lora Petso for her service  as a Councilmember.   F.AM-8185 Approval of Resolution thanking Ferrari “Ari” Girouard for her service as a Student Representative.   4.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings   5.PRESENTATIONS/REPORTS         Packet Page 1 of 564 A.(5 Minutes) AM-8184 Presentation of Resolution and Plaque thanking Councilmember Bloom for her service as an Edmonds City Councilmember.   B.(5 Minutes) AM-8182 Presentation of Resolution and Plaque Thanking Councilmember Lora Petso for Her Service on the Edmonds City Council.   C.(5 Minutes) AM-8186 Presentation of Resolution and Plaque to Ferrari “Ari” Girouard for her service as Student Representative   D.(20 Minutes) AM-8188 Hearing Examiner Annual Report   6.ACTION ITEMS   A.(10 Minutes) AM-8116 Review and Adoption of Comprehensive Emergency Plan and Debris Management Plan   7.STUDY ITEMS   A.(10 Minutes) AM-8166 Presentation of an Agreement with the State of Washington Department of Ecology for a Municipal Stormwater Capacity Grant   B.(60 Minutes) AM-8191 Review and Potential Action on the Critical Area Regulations Update   8.(15 Minutes)Reports on Outside Board and Committee Meetings   9.(5 Minutes)Mayor's Comments   10.(15 Minutes)Council Comments   11.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i).   12.Reconvene in open session. Potential action as a result of meeting in executive session.   ADJOURN         Packet Page 2 of 564    AM-8192     3. A.              City Council Meeting Meeting Date:12/15/2015 Time:Consent   Submitted By:Scott Passey Department:City Clerk's Office Type: Action  Information Subject Title Approval of draft City Council Meeting minutes of December 8, 2015. Recommendation  Review and approve meeting minutes. Previous Council Action  N/A Narrative Attachment 1 - Draft Council Meeting Minutes Attachments Attachment 1 - 12-08-15 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 12/11/2015 08:25 AM Final Approval Date: 12/11/2015  Packet Page 3 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES December 8, 2015 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Kristiana Johnson, Councilmember Lora Petso, Councilmember Joan Bloom, Councilmember Thomas Mesaros, Councilmember Michael Nelson, Councilmember ALSO PRESENT Ari Girouard, Student Representative STAFF PRESENT Al Compaan, Police Chief R. Speer, Police Officer Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Deb Anderson, Accountant Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 2. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Buckshnis requested Item A be removed from the Consent Agenda. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: B. APPROVAL OF CLAIM CHECKS #217395 THROUGH #217508 DATED DECEMBER 3, 2015 FOR $547,158.83. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #61974 THROUGH #61985 FOR $495,324.94, BENEFIT CHECKS #61986 THROUGH #61993 AND WIRE PAYMENTS OF $546,088.13 FOR THE PAY PERIOD NOVEMBER 16, 2015 TO NOVEMBER 30, 2015 C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM WILLIAM MARTENSON ($1,000.00) Packet Page 4 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 2 ITEM A: APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF NOVEMBER 20TH, NOVEMBER 24TH, AND DECEMBER 1ST, 2015 Councilmember Buckshnis pulled this item to abstain from the vote on the November 24, 2015 minutes due to her absence from the meeting. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO APPROVE ITEM A. MOTION CARRIED (6-0-1), COUNCILMEMBER BUCKSHNIS ABSTAINING. 4. AUDIENCE COMMENTS Roger Hertrich, Edmonds, asked whether the Council was having a public hearing on the budget tonight. Mayor Earling said there is nothing on the agenda for a public hearing on the budget. Mr. Hertrich referred to “several attempted hearings” on the budget and the CFP combined. In the past, there have been separate hearings on the budget and the CFP, allowing citizens three minutes to comment on each. This year the public is allowed only three minutes to comment on both. He expressed concern that combining the hearings reduced the opportunity for public participation and did not give the public enough opportunity to present their concerns or the Council the ability to hear from citizens. He recommended the Council adopt a policy to have separate public hearings on the budget and the CFP so citizens have ample opportunity to speak. 5. PUBLIC HEARING A. PUBLIC HEARING* AND POTENTIAL ACTION ON ORDINANCE BANNING INSTALLATION OF CRUMB RUBBER ON PUBLICLY OWNED ATHLETIC FIELDS WITHIN CITY LIMITS FOR ONE YEAR (*PUBLIC COMMENTS WILL BE LIMITED TO 2-MINUTES PER PERSON) Mayor Earling advised as there have been several public hearings on this issue, a decision was made to limit comments to two minutes. He described the procedure for the two minute timing. Councilmember Petso commented typically a change in the rules would be done via a vote of the Council. As there did not seem to be an extraordinary number of people in the audience to comment, she suggested the time limit be the usual three minutes. Council President Fraley-Monillas explained a decision was made to limit comments to 2 minutes due to the assumption there would be 25-50 people present to comment. Councilmember Petso said as there are not, it would be reasonable to allow speakers three minutes. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REVERT TO THREE MINUTES AS USUAL FOR THE COMMENT PERIOD. MOTION CARRIED UNANIMOUSLY. Development Services Director Shane Hope said the City Council is aware of concerns raised about crumb rubber/SBR, a material used for sports field surfaces and other uses. Citizens have spoken both for and against the use of crumb rubber over the past several months. The Council has reviewed and discussed the issue a number of times. At this time the City does not have evidence that crumb rubber on sports fields causes cancer or other serious health conditions; however, the City is aware the current information is not conclusive and that the issue will be studied further. Therefore, the Council wishes to take a cautious approach in the interim and at its December 1, 2015 meeting directed the City Attorney to prepare an ordinance that would the installation of ban crumb rubber on publicly owned playfields within Packet Page 5 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 3 Edmonds for one year. During that period of time, the City will review information including any new studies about the impacts of SBR and, depending on what is learned, the Council can extend the ban, make it permanent, lift it or change it. The City Attorney prepared an ordinance that provides for a one year ban while further analysis on the effects of crumb rubber on human health and the environment is conducted. In addition to the ordinance included in the Council packet, the City Attorney prepared an alternative draft that adds more specific language stating that during the ban crumb rubber cannot be installed on existing fields that have crumb rubber if substantial renovations are done. Following tonight’s public hearing the Council can discuss, take action to adopt the original ordinance in the packet or the alternative ordinance, and make any amendments. Councilmember Bloom referred to the revised draft ordinance and asked if that could be posted or made available to the public or could the changes be described. City Attorney Jeff Taraday explained after the original draft was sent to Council, he requested Council feedback. The revisions to the ordinance are intended to address some of the Council feedback. He summarized the changes: • Added a whereas clause that references the EPA Q&A on its website, one particular Q&A that responds to the question, What advice does EPA have for communities who are concerned about tire crumb? • Amended the definition of SBR to clarify it is not solely used for infill material but also can be used as a base layer. • Add paragraph C to Section 2 that reads, “Install SBR on existing publicly-owned SBR athletic fields within the City of Edmonds as part of a substantial renovation of such existing SBR fields, provided that for maintenance purposes, infill top dressing of existing SBR fields shall be allowed as needed to keep an appropriate amount of the fiber exposed and to maintain property infill depth.” Councilmember Buckshnis expressed concern with the lack of compilation of literature and documentation to support a decision. She observed the ordinance referred to monitoring the status of ongoing and new research and asked about the compilation of details to support a decision in case a lawsuit occurs. With her background in regulatory issues, she wanted to ensure all bases were covered. Mr. Taraday referred to Section 3 of the Ordinance that outlines in addition to the monitor provision in 3A, a report will be provided to the Council sometime in 2016. As far as the defensibility of this ordinance, he said time will tell but felt the whereas clauses were strong enough to support a one year ban. Councilmember Buckshnis agreed. Councilmember Johnson asked if the Council should encourage speakers testifying at the public hearing to cite their references or submit reports to add to the testimony. Mr. Taraday responded Councilmembers may refer to studies during their deliberation, there has already been a lot of that discussion and citizens have provided detailed information and cited studies; all of that is part of the legislative record. He summarized it did not hurt for the public to cite specific things but it was not required. Mayor Earling opened the public participation portion of the public hearing. Laura Johnson, Edmonds, commented this has been a learning experience for everyone; she has learned a lot about turf, science, marketing, and politics and has been given many chances to improve her public speaking. Today she attended a presentation on turf safety and options. The presentation was attended by about 40 burly guys and industry representatives, some of them second generation turf lineage and a few big names in the turf industry. She was surprised to learn they were all there for the same reason, concerns about crumb rubber and the desire to provide the safest fields. Field maintenance guys, school facility representatives being proactive about parent concerns, industry guys; their concerns included Packet Page 6 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 4 possible toxicity of crumb rubber, extreme heat in the summer on crumb rubber fields and certain physical injuries increased by crumb rubber fields. She learned a lot about concussions and advances made in turf safety. Heat is a huge issue; on an 80 degree day, the field can reach 140 degrees, a dangerous temperature especially for children. It was a great presentation; she made wonderful contacts and brought back many samples to share. They offered to provide a similar presentation for Edmonds and she suggested inviting local cities, parks and recreation, and school districts. She thanked the Council for doing their due diligence on the matter of turf safety and for looking at the big picture. She encouraged the Council to approve a one-year or longer ban on the use of SBR crumb rubber on children’s playgrounds and athletic fields. Steve Margo, Edmonds, recalled he spoke to the Council in July about his son playing goalkeeper and his experience as a soccer coach. As most of son’s games with SnoKing would be on crumb rubber fields, they elected not to have him play soccer, the only sport he enjoys. There are a few fields like Civic Field that are not crumb rubber. He thanked everyone for fighting against crumb rubber and the Council for listening. He was encouraged the City was on the right track. Jen Carrigan, Edmonds, commented it has been a long nine months. She thanked the Council for listening and being willing to learn and be informed along with citizens throughout the process. She would not be here if she did not believe based on emerging evidence that real lives will be impacted by the Council’s decision. She was grateful for the Council hearing them and appreciated their willingness to take a stand for children’s safety and the wellbeing of the environment via a ban on crumb rubber in Edmonds for one year or longer. She was proud of decision-makers and was proud to part of the community in Edmonds. David Anderson, PhD in Toxicology from the University of Washington who did studies on the effect of nuclear power plan effluence looking at multiple toxins, said he was here primarily because a grandmother, Senator Maralyn Chase, asked him to come because she could not understand the science. She asked him to find a paper she could understand. Dr. Anderson cited an Italian study he found that said a person eating a certain food with a carcinogen in it gives the body a dose. The objective of the study was to determine how much a person inhaled on a turf field and compare that to the dose a person would get if they ate the product. Combining all the carcinogens in a toxic equivalence found a person was getting 1,000 times the acceptable level if they ate the carcinogens. The study said it is not negligible if it is breathed above the field surface if it was the normal temperature; the temperature makes a difference. He also attended the same presentation Ms. Johnson attended and learned Allied Parks & Recreation are installing fields that do not have infill or crumb rubber; NYC Parks & Recreation and Montgomery County, Maryland are not installing SBR; University of Nebraska and University of San Francisco are installing GeoTurf’ and Yale is requesting bids to replace a 3-year old crumb rubber field with GeoTurf or an organic infill. He summarized Edmonds is not the first to determine crumb rubber is a bad idea; others are doing it and there are materials to address the problem. Cassie Goforth, Edmonds, and her son Jeff, thanked the Council for taking this step, being willing to entertain it and being willing to look at the possibility of a ban on crumb rubber. She did not understand how the School District could think it was a good idea to use this substance when so many benign substances were available. She found it frustrating to write letters without a satisfactory reply. She was encouraged there was a governing body willing to look at the data and listen to toxicologists and PhDs share their expertise. She understood there was a possibility of a one year or longer ban, commenting in her experience longitudinal studies provide the best data. She encouraged the Council to consider a three- year ban when data will available from a study being done in California. She thanked the Council for taking the time and process to benefit the community. She was proud Edmonds was on the forefront of this important issue and protecting children. Packet Page 7 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 5 Senator Maralyn Chase, Edmonds, said it was important to continue to bring the latest information forward. She provided a November 17, 2015 report from the EPA, Tire Crumb Q&A which is consistent with the action the Council is proposing to take. The EPA recommends communities look at alternatives for playfields until the science is in. She appreciated Dr. Anderson’s comments about her inability to understand the science. The EPA report references the California study; there is a lot of hope riding on that study across the country including from Congress. She felt it was important for Edmonds to take a stand until the latest science is available. The EPA report makes it clear that state and local governments are responsible for governing crumb rubber. She could not propose to her colleagues in Olympia that the science was in; it is not and the state must wait until the latest information is available. Another issue that hasn’t been address is what happens to people working on the fields when it gets very hot; her understanding was there had only been one death attributed to overheating. She was hopeful the California study will provide the necessary information in one year but recognized it may be three years. She thanked the Council for their diligence and said she was proud to live in Edmonds. Emma Johnson, Edmonds, said toxins are really bad and we really don’t know if it is safe to put them on fields. She thanked the Council for taking measures to keep the public safe and said we shouldn’t be experimenting on children with regard to things this serious. Alexandra Markiel, Brier, said her mom’s PhD is in health service research so she has some knowledge about the risks associated with using surrogate endpoints in clinical trials. She cited a drug that was approved based on observed improvements and ECG tests. A postmark test comparing the efficiency of new drugs to older drugs had to be discontinued prematurely when monitoring indicated the drug significant increased mortality. It was estimated over 80,000 patients died as a result of the use of the drugs. The relevance is no computer model or risk assessments can fully predict how the human body will react to a chemical or chemical mixture. The only way to truly estimate the safety of crumb rubber is trials on live animals. Since millions of children have already been exposed, data on their health should be collected. To calculate the blood cancer risks in 15-24 year old goalies it is necessary to have a complete accounting of all the 15-24 year old goalies who have developed cancer over a given time period. This allows for a calculation of the incidence of blood cancer in this group which can then be compared to the incidence of blood cancer of 15-24 years olds in the general population. If there is no difference, it can be concluded that crumb rubber does not increase the risk of blood cancer in this age group. She relayed numbers her mom ran to demonstrate precisely how much data would need to be reviewed assuming the incidence of blood cancer in 15-24 year olds is 20 cases per 100,000 individuals. She urged the Council to vote for kids, be bold and remember citizens voted them into office to represent their interests and citizens have made their opinions very clear on this issue. Christie Davis, Brier, reiterated it is up to Council to determine what to do. A bunch of data would be needed to determine whether crumb rubber safe. The Council’s job is to protect citizens. The federal government has already failed citizens; it was their job to determine whether crumb rubber full of carcinogens was safe before it got on the market. Crumb rubber has been on the market for over 15 years; scientists, doctors and citizens have all raised concerns but they have yet to mount a study on human safety. As a result citizens like Ms. Johnson and she have spent countless hours doing research about crumb rubber, looking at potential risks, researching alternate infills and presenting this information in three minute segments to the Council, gathering signatures, written letter to newspapers, written opinion pieces, given interviews, organized community presentations and peaceful protests, all of which have taken time away from their families. She urged the Council to extend the ban to three years as no new data proving the safety of crumb rubber will be available in the next year because a study of 100,000 or more will be needed to prove it is safe. She urged the Council to hire a health effects researcher; if the Council hired an industrial hygienist or an industry toxicologist, she feared everyone would be back again in a year to debunk what they did. She submitted written materials to the City Clerk. Packet Page 8 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 6 Kortney Hamilton, Edmonds, thanked the Council for their attention on crumb rubber infill. She hoped the Council would pass the resolution so that more data could be collected and reviewed and in the meantime no more crumb rubber infill would be installed. She understood the need for sports, having been an athlete as a child, but she recommended the City pursue non-toxic alternatives. The Council’s vote to practice precautionary principle via adoption of the resolution is a vote for the health of humans and the environment. She supported a ban of at least one year if not more. Roger Hertrich, Edmonds, complimented Councilmembers for the attention they have given to all speakers, commenting everyone has learned a lot about crumb rubber. He urged the Council to speak with great enthusiasm regarding a motion to ban crumb rubber. He preferred a three-year ban because it would allow time for more studies. If the Council adopted a one-year ban, he recommended a public hearing at the end of one year in order to renew the ban. He relayed talking to a man this week who used to play soccer on crumb rubber fields. On a 70 degree day, he was taking break on a knee and breathed in the fumes from the field and has had bronchial problems ever since. Whether they were directly related, the man felt they were because he had never had a problem before that. He summarized that is an example of what a ban will prevent. Dave Page, Edmonds, commented the Council knows where he stands on crumb rubber. He made Mr. Wambolt a $100 bet there would never be crumb rubber in Edmonds and had to pay on the bet; he would like a chance to get his money back. He appreciated the Council’s attention and assumed Councilmembers had made their decision. He summarized there was no need for further debate unless the Council wanted a ban longer than one year. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Mesaros suggested the following revisions to the ordinance: • Revise the first whereas to read, “…the lack of full scientific certainty is not a reason for postponing measures to prevent the any potential damage; and” • Revise second to last whereas on the first page, “…these chemicals may have synergistic effects and are present in levels that may pose a health risk; and” Councilmembers agreed with the above revisions. Council President Fraley-Monillas asked what would be required to extend the ban if at the end of one year the Council did not have concise or complete information. Mr. Taraday answered another ordinance would be required to extend the duration. Observing the ordinance has a sunset clause in Section 4, Council President Fraley-Monillas asked if an automatic review could be added prior to the sunset date so there is notification of the upcoming sunset date because if the ordinance was not extended, as written the ban would expire as of the sunset date. Mr. Taraday said a possibility would be to add a subsection D to Section 3 establishing a month within which a public hearing would be held. Council President Fraley- Monillas observed the ban begins January 11 and extends through January 2017. She suggested a review on December 1. Mr. Taraday clarified the ordinance takes effect 30 days after final passage; if adopted tonight, the effective date would not be January 11. He preferred to have a specific date for expiration rather than a year from the effective date. Council President Fraley-Monillas suggested the ordinance require notification one month before the ordinance is due to expire. Council President Fraley-Monillas asked what happens if the City miraculously learns something one way or the other in six months, such as the EPA says crumb rubber is not allowed anywhere or says it’s safe and can exist anywhere. She asked whether the Council could then lift the ban or make it permanent. Mr. Taraday responded like any ordinance, this ordinance can be amended at any time. If something definitive Packet Page 9 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 7 is revealed much earlier than expected, the Council could take action in response and that could occur before expiration of the ordinance. Councilmember Buckshnis asked whether the City had ever done a moratorium for 18 months so that it expired in the summer instead of the end of the year. She was concerned with jamming everything into end of the year. She supported gathering data to ban crumb rubber indefinitely. Mr. Taraday reiterated this is not a GMA moratorium and the Council is not bound by the time limits on GMA moratoria. The duration of the ban was the result of Council deliberation and voting at the last meeting; if the Council wants an 18 month ban instead of 12 months, that is entirely up to the City Council. Councilmember Bloom referred to the definition of publicly-owned athletic fields in the ordinance, noting there is not a definition of athletic field. She asked whether the definition of publicly-owned athletic fields included playgrounds. Mr. Taraday answered no, if by playground she meant things that little kids would play on that have slides and climbing structures, athletic field does not include playgrounds. Since the Council can change the ordinance at any time, Councilmember Bloom observed the Council could decide at any time to increase it to three years, make it permanent or eliminate it. Mr. Taraday answered yes. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 4013 WITH THE CHANGES SUGGESTED BY COUNCILMEMBER MESAROS AND ALTERING THE TIMING SO THAT THE ORDINANCE IS EFFECTIVE THROUGH JULY 11, 2017 AND ADDING A REQUIREMENT FOR A PUBLIC HEARING IN JUNE OF 2017. Councilmember Bloom referred to the requirement to hire someone to do the review and asked whether that could be delineated in the ordinance to ensure an appropriate person was hired. Councilmember Petso said she heard three titles mentioned during public comment; it was suggested the City was not looking for an industry toxicologist or industrial hygienist; a health effects researcher may have been the title suggested. She was uncertain that level of detail was necessary in the ordinance and trusted everyone would recognize the review would be a waste of money if the right person was not hired and would make every effort to hire the right person. As the Council’s intent was to ban SBR, Councilmember Bloom asked why playgrounds were not included. Councilmember Mesaros agreed with Councilmember Bloom that athletic field limits the intent. He was concerned playground was a very loose definition. Mr. Taraday recommended keeping athletic fields and playgrounds separate. If the Council wanted to ban the use of SBR on both, he recommended doing it separately in different sections of the ordinance. Councilmember Mesaros asked whether that could be done at later date Mr. Taraday answered yes. MOTION CARRIED UNANIMOUSLY. Mayor Earling declared a brief recess. Mr. Taraday clarified the alternative ordinance will be amended to reflect: • The public hearing amendment offered by Councilmember Petso will be placed in Section 3D and read, “Conduct a public hearing in June 2017 to determine whether this ordinance should be extended.” • Sunset date changed from January to July • The amendments proposed by Councilmember Mesaros are included 6. ACTION ITEMS Packet Page 10 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 8 A. CONTINUED DELIBERATIONS AND ADOPTION OF 2016 BUDGET, INCLUDING THE CAPITAL FACILITIES PLAN (CFP) ELEMENT OF THE COMPREHENSIVE PLAN Mayor Earling explained several agenda items scheduled tonight were moved to next week so that the Council could discuss and hopefully pass the budget tonight. If not, an additional meeting has been scheduled on December 22 for further budget deliberations. Finance Director Scott James referred to a PowerPoint he provided Councilmembers summarizing the remaining issues. He reviewed staff recommended changes to 2016 budget: Item # Descriptions Cash Increase (Decrease) GENERAL FUND 1 Students Saving Salmon Club for Stream Testing ($5,000) 2 Reduce PFD Contingency Reserve to $135,000 from $180,000 $45,000 3 Increase Funding for Prosecutor Contract (DP 39) ($12,000) 4 Include “Ongoing” Transfer to Sister City Fund 138 ($5,000) Impacts to General Fund Ending Cash $23,000 Fund 112 Street Construction 5 Reduce Stormwater Funding ($187,500) Impacts to Fund 112 Ending Cash ($187,500) Fund 421 Water Utility Fund 5 Increase Stormwater Funding $187,500 Impacts to Fund 412 Ending Cash $187,500 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO ADOPT THESE 5 AMENDMENTS RECOMMENDED BY STAFF TO THE 2016 BUDGET. MOTION CARRIED UNANIMOUSLY. Mr. James introduced 20 Council requested changes to the 2016 budget and the Council discussed and took action on each: Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 1 Council Legislative Asst (DP 1). Move expense from salaries and benefits to professional services $0 Buckshnis Councilmember Buckshnis explained the legislative assistant was included with videotaping in the budget. She was moving this expense to the correct funding source. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO MOVE THE EXPENSE FOR THE COUNCIL LEGISLATIVE ASSISTANT FROM SALARIES AND BENEFITS TO PROFESSIONAL SERVICES. Councilmember Petso asked whether the intent was for this person to be an employee receiving salary and benefits. Mr. James said Decision Package 1 included salary and benefits, but the thinking was this would be a contract employee paid from professional services. Councilmember Buckshnis recalled she requested this be a contract position rather than an employee because an employee would be under the supervision of the Mayor; the Council’s executive assistant is a contract position and the intent is for this position to be the same. Packet Page 11 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 9 Council President Fraley-Monillas encouraged Council to support this change. MOTION CARRIED UNANIMOUSLY. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 2 Increase Council Contingency Funding by $10,000 ($10,000) Buckshnis COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO INCREASE COUNCIL CONTINGENCY FUNDING BY $10,000. Councilmember Buckshnis commented although the Council has not spent this fund in its entirety in the past, she felt it was important to keep the funding amount consistent. An amendment can be passed if additional funding is necessary but that is a much more extensive process versus increasing the Council Contingency budget. There is little impact on budget from restoring this fund to its normal level. Council President Fraley-Monillas explained the budget for the Contingency Fund has been $25,000 every year; in 2012 the Council spent $660; $22,000 in 2013 which included the Council hiring its own attorney for a situation; $8,400 in 2014; and nothing in 2015. She reduced it this year from $25,000 to $10,000 because in her career in government there was never extra money just floating around; working for the state there had to be specifics provided regarding how funds would be expended. She was okay with increasing it to $25,000. Councilmember Johnson asked whether Councilmember Buckshnis had any ideas for the funding. Councilmember Buckshnis referred to Councilmember Johnson’s interest in $10,000 for a publication regarding the alternatives study. She also hoped the Veterans Plaza will begin construction next year and she would like the Council to make a donation to show their respect to veterans. Mayor Earling commented City Attorney Jeff Taraday and Parks & Recreation Director Carrie Hite have urged caution with regard to providing funds for the Veterans Plaza; funds for design are closer to being permissible rather than just donation. Councilmember Buckshnis agreed. MOTION CARRIED UNANIMOUSLY. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 3 Reduce Council Travel Budget by $2,500 $2,500 Bloom Councilmember Bloom asked the total amount of the Council travel budget, whether it had been increased from $2,500 to $6,700, an increase of $4,200. Mr. James answered that is accurate; page 33 of the budget book identifies $6,700 for travel. Councilmember Bloom asked whether travel also included lodging. Council President Fraley-Monillas answered she increased the amount to cover travel, lodging, airfare, trains, mileage, etc. Training occurs through the state and some Councilmembers do not have the fiscal ability to attend. For example she recently authorized Councilmember Johnson to attend training; the City paid for the training but she paid for the mileage and hotel. The intent was $950-$1000 for each Councilmember to provide them the ability to attend training which ultimately is beneficial to citizens. Councilmember Bloom asked if it covered airfare. Council President Fraley-Monillas answered potentially, for example AWC meets in Spokane and a Councilmember may not want to drive in the winter. The intent is $950 for each Councilmember; how Councilmembers chose to spend it was up to the Packet Page 12 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 10 individual. Councilmember Bloom asked if it was only for in-state training. Council President Fraley- Monillas answered not necessarily; for example AWC recently had training in Portland. She noted $1000 would not get a Councilmember very far or allow them to stay very long. Councilmember Bloom asked whether the intent was for each Councilmember to have a certain amount and they either used it or lost it. Council President Fraley-Monillas answered yes; it is intended for development for each Councilmember. Councilmember Bloom withdrew her request, commenting she did not support Councilmembers flying across the country for travel. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 4 Reduce Council Training Budget by $2,250 $2,250 Bloom Councilmember Bloom commented this seemed like a reasonable request, reducing the Council training budget to $1,000 per Councilmember or $7,000. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REDUCE THE COUNCIL TRAINING BUDGET BY $2,250. For Councilmember Petso, Mr. James identified the Miscellaneous line item on page 33 of the budget book, a budget amount of $9,250 for 2016. Councilmember Petso asked why it was labelled Miscellaneous if it was intended as training. Mr. James answered registrations for conferences are budgeted in that line item. Council President Fraley-Monillas found reducing the training budget acceptable but reminded there are costs for training. Councilmember Johnson asked whether there was anything in Miscellaneous other than training. Council President Fraley-Monillas recalled the Council Executive Assistant indicated there were other miscellaneous expenditures. Mr. James was not aware of other expenditures included in that line item. Council President Fraley-Monillas commented if there was a problem, funds from the Council Contingency Fund could be used. MOTION CARRIED UNANIMOUSLY. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 5 Add Tree Board Funding for Staff Support & Supplies ($9,000) Bloom COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADD $9,000 FOR TREE BOARD STAFF SUPPORT AND SUPPLIES. Councilmember Bloom commented this is consistent with funds allocated in the budget for the Diversity Commission; $6,000 to hire a contract person and $3,000 for supplies such as the Arbor Day celebration and retaining the City’s Tree City USA status to apply for grants for matching funds to purchase trees for the right-of-way, in parks, etc. Council President Fraley-Monillas commented the reason the Diversity Commission was allocated that much was they needed startup funds; it was her understanding that was not a permanent amount but a temporary amount for them to get started. Councilmember Bloom responded a consultant is necessary for Packet Page 13 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 11 the City to maintain its Tree City USA status which allows the City to apply for grants for matching funds to purchase trees. To maintain Tree City USA status this year, the consultant gathered data regarding per capita expenditures; that was previously done by a Tree Board Member but it is very time consuming and difficult to do. The consultant would also organize Arbor Day events which also support the Tree City USA status. A consultant is necessary because there is not a staff member to provide support to the Tree Board. Council President Fraley-Monillas asked what would be done with $9,000 and whether it was a request from the department. Development Services Director Shane Hope answered this was prepared at Councilmember Bloom’s request. She explained $3,000 was budgeted in 2015 for temporary consultant assistance; approximately $2,000 has been used this year and conceivably the remaining $1,000 could be carried forward. The proposed assistance via a contract person would be to attend monthly Tree Board meetings, respond to questions that arise at meetings, coordinate with City departments about questions or ideas, be a primary contact for and prepare the City’s annual Tree City USA application, identify grant opportunities and develop grant applications, help organize Arbor Day and other events, facilitate outreach and education about trees, an help with other activities within the scope and time available. Supplies could be items needed for Arbor Day or other events, purchasing trees or publishing information about trees. Council President Fraley-Monillas observed $1,000 remained from the $3,000 budgeted in 2015. Ms. Hope responded the $3,000 was not allocated until September and covered 4 months; approximately $2,000 has been spent in 4 months. Council President Fraley-Monillas asked whether that was intended as temporary or permanent assistance; Councilmember Bloom’s request appears to be for permanent assistance for the Tree Board. Ms. Hope answered that is up to the City Council. Councilmember Johnson referred to Decision Package #36, advanced planner, relaying the description states support boards and commissions. She asked whether that planner would support the Tree Board. Ms. Hope answered she originally proposed a full-time planner who would be able to provide more support to boards and commissions; even a halftime planner would be able to provide some level of support to the Tree Board and other boards and commissions but not a huge amount. Councilmember Johnson said in theory she did not support the use of consultants for boards and commissions and preferred to use staff for that function. She understood there are times that cannot be done but requested administration see how it could be done within current staffing levels. Councilmember Petso pointed out the list of Council requested changes includes a proposal to eliminate the position Councilmember Johnson just referenced. Councilmember Mesaros asked whether support of boards and commissions is done primarily by staff and this would be an exception to that. Ms. Hope answered yes, in the past boards and commissions have been solely supported by staff or board members other than consultant help for special projects. For the first time at the end of 2015, funds were provided for consultant assistance for the Diversity Commission and the Tree Board. Councilmember Mesaros said one of his concerns with the use of a consultant is unintentional drift from what is going on in the City. Councilmember Bloom reminded the Council has discussed this many times. The Tree Board had an average of 12 hours/months of support when the Tree Code was being written; prior to that, when she was on the Tree Board as a resident, there was no staff support other than the council assistant who posted things online, there was no minute taker, no one to prepare the agenda, etc. When the Tree Board was formed, Council was informed there was no staff support available so the Tee Board has limped along without staff support. When Councilmember Buckshnis was Council President, funds were provided for a minute taker and a door monitor; she recently learned those are not in budget which means the Tree Board Packet Page 14 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 12 is back to square one without these funds. She acknowledged the budget is not the time to address this for all boards and commissions; that should have been done via the subcommittee on boards and commissions. The Tree Board needs support; without this funding the City will be unable to maintain its Tree City USA certification. The consultant was enormously helpful in attaining that this year. Councilmember Buckshnis commented this is like deja-vu; the reason there is a consultant for the Diversity Commission is that requires someone that understands diversity, ethics, etc. If there is no staff support for the Tree Board, there needs to be a consultant. Without this funding, the City will lose its Tree City USA status and will continue to lose Tree Board Members. Council President Fraley-Monillas commented the loss of board members has nothing to do with funding or consultants. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND THE MOTION TO CHANGE THE AMOUNT TO $5,000. Council President Fraley-Monillas said $5,000 plus $2,000 that was not used this year would provide $7000 for 2016. She agreed the Tree Board needed funds to get up and running but doubted they needed a permanent consultant. The Tree Board Chair determined that minutes are not needed and notes could be taken which would reduce the expense. Providing $1,000 for supplies could be accomplished within a $5,000 budget and $2,000 rolled over from 2015. Councilmember Petso asked whether unspent amounts automatically roll over into the next year. Mr. James answered typically unspent funds are not reallocated unless there is a budget amendment. A carryforward amendment is traditionally done in February, usually for projects, not operating expenses. He clarified the unused amount in 2015 was $1,000, not $2,000. He asked how the $5,000 would be allocated. Councilmember Mesaros asked whether Development Services will provide support to the Tree Board if this request is not approved. Ms. Hope answered there would be some support from Development Services as well as Parks & Recreation. Councilmember Mesaros asked if that assistance would fulfill what Councilmember Bloom and Buckshnis requested such as maintaining the City’s Tree City USA. Ms. Hope answered it could; it was great to have the consultant coordinate Tree City USA this year, however, all the information came from staff. Councilmember Mesaros asked whether Ms. Hope recommended including funds in the budget to utilize a consultant again for that coordinating role. Ms. Hope answered it would helpful to have some funding; the full amount may not be needed. Councilmember Johnson recalled this year there was a fund from which money for individual boards and commissions could be allocated for specific projects. She asked whether that practice was continued in this budget or should funds be specifically allocated for items such as saving salmon, historic preservation, Tree Board, etc. Mr. James recommended the Council use the budget process for direct allocations. He recalled discussion about procedures for boards/commissions to make requests from that fund but was uncertain whether any funds had been allocated for boards and commissions this year. Councilmember Johnson supported a dollar amount to assist the Tree Board with projects but preferred to have staff provide support. Councilmember Bloom did not envision that staff had the ability to provide support. She recalled Ms. Hope saying staff could provide some support such as Tree City USA and asked whether staff could organize an Arbor Day event. Ms. Hope answered not without more staffing; however, Parks & Recreation did provide staff assistance during the most recent event. Councilmember Bloom asked whether staff would be able to assist with educational events sponsored by the Tree Board. Ms. Hope answered probably not much without additional staffing. Councilmember Bloom asked whether staff Packet Page 15 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 13 would be able to do events such as the tree planting in right-of-way where a water project was constructed that was coordinated by the Tree Board and the consultant. Ms. Hope answered she was not certain, but recalled Public Works and Parks & Recreation were involved with that effort. Councilmember Bloom said it was coordinated by the Tree Board in conjunction with Public Works; she asked whether Ms. Hope had a staff member to do that type of coordination. Ms. Hope answered no. Councilmember Bloom said her concern is all the things the Tree Board has tried to do have been handicapped by the lack of a consistent person to provide support and answer citizens’ questions at meetings about trees. The consultant hired this year was a certified arborist and was able to answer questions that arose. She did not think there was sufficient staff to provide that support even if the Council approves a half-time advance planner because that person will be providing assistance to other boards and commissions such as the Planning Board. Councilmember Nelson said he would oppose the amendment as he wanted to fully support the Tree Board as stated in Councilmember Bloom’s motion. AMENDMENT FAILED (2-5), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBER JOHNSON VOTING YES. MOTION CARRIED (5-2), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBER JOHNSON VOTING NO. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 6 Remove Council Legislative Asst (DP 1) from the Budget $42,160 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE COUNCIL LEGISLATIVE ASSISTANT FROM THE BUDGET. Councilmember Mesaros observed Councilmember Petso had ten requests and asked what her intent was. Councilmember Petso said she had two concerns when she reviewed the 2016 budget; one is the loss of sustainability in the General Fund. In recent years, there were large, one-time capital expenditures such as road paving in the General Fund that could be removed if times got tough, allowing the City to tighten its belt without laying off staff. This budget is filling the General Fund with as many ongoing salary expenses as possible; salaries expenses are the hardest to cut once a person has been hired, whether it is a legislative assistant which the Council has never had before, or a police officer or an arts assistant. She did not want to hire every person proposed to be hired in this budget in order to leave a margin; if the entire General Fund is expended on salaries and benefits and they go up 5% a year and property taxes can only increase 1%/year, there will be a big problem within a few years or citizens will be asked to support a levy. One of her themes with this year’s budget was finding ways to minimize extra hiring so if the economy does not continue to increase, the City will not have to lay off staff. Councilmember Bloom observed this is a part-time position; she asked how many hours were envisioned and if there would be a separate halftime Council executive assistant position. Council President Fraley- Monillas answered the legislative assistant was budgeted for 20 hours and the budget includes 16 hours for an administrative assistant to assist with things like the Tree Board, salaries, etc. the current executive assistant works daytime hours; she envisioned the legislative assistant would work afternoons, evenings and weekends. Council President Fraley-Monillas explained this was a research position. The Council is a legislative body; having someone to research issues would be helpful. She and Councilmembers Nelson, Mesaros, Packet Page 16 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 14 and Johnson have experience working with legislative aids in their employment. One of the job requirements for this position will be the ability to work evenings and potentially weekends; the person may need to observe meetings, go to Olympia, report to the Council, provide testimony, etc. There are many things a legislative aid could do to assist the Council with regard to legislation versus the assistance provided by an administrative assistant. She plans to request this person work afternoons so there is coverage in the Council office; currently the administrative assistant works 8:00 a.m. to 11:45 a.m.; calls outside those hours go to voicemail. Having better coverage in the afternoons and potentially evenings and weekends would be beneficial to the Council. She recommended trying this position for a year via a contract person rather than an ongoing expense. Councilmember Petso clarified the decision package says ongoing; it would be great if that were changed although it may limit who the Council was able to hire. Councilmember Johnson expressed support for the legislative assistant position, recalling this proposal was developed by the Council President, considered by the Mayor and Directors and included in the budget proposal so it has been properly vetted. There will be a year-to-year contract the same as there is for the executive assistant so there is no danger of being wedded to this idea if it does not work out or the person leaves. A legislative assistant will help the Council do its job and staff will benefit from coordinated questions rather than individual Councilmembers trying to get same information. Council President Fraley-Monillas commented there will be four Councilmembers who work and a couple with children/grandchildren at home. Being a Councilmember is a difficult job at best; employment and family obligations make doing adequate research difficult. COUNCILMEMBER BUCKSHNIS CALLED FOR THE QUESTION, SECONDED BY COUNCILMEMBER MESAROS. CALL FOR THE QUESTION CARRIED (5-2), COUNCILMEMBERS PETSO AND BLOOM VOTING NO. MOTION FAILED (1-6), COUNCILMEMBER PETSO VOTING YES. Mayor Earling commented most of items considered thus far affected the Council. The following requests will degrade the philosophy in the budget approach. He did not support the following requests, commenting the budget was thoroughly vetted by staff and staff has negotiated amongst themselves. He summarized it is a good budget and several of the expenses are one-time expenditures. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 7 Remove Staff Accountant Position (DP 11) from the Budget $67,020 Petso Fund 421 Water Utility Fund 7 Remove Staff Accountant Position (DP 11) from the Budget $13,300 Petso Fund 422 Storm Utility Fund 7 Remove Staff Accountant Position (DP 11) from the Budget $7,390 Petso Fund 423 Sewer Fund 7 Remove Staff Accountant Position (DP 11) from the Budget $16,240 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE STAFF ACCOUNTANT POSITION FROM THE BUDGET. Councilmember Petso relayed her concern with the amount of hiring. On her personal hiring priority list, police were at the top and a staff accountant and legislative assistant were further down. Packet Page 17 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 15 Councilmember Bloom said she has the same concerns as Councilmember Petso regarding the number of staff added in the budget. She felt too many staff were added in this budget, a commitment that would burden the City in the future. She supported the motion. Council President Fraley-Monillas said she did not see a lot of new staff that was just hiring to be hiring. She inquired about the Finance Department FTE five years ago compared to now, relaying her understanding that many of the positions were making up for staff that was let go in the past or not hired. Mr. James responded when he left the City in 2005, there were 10 FTE in Finance; there are now 7. After he left, the BID billing/collection was added, and many announcements that are very complex and demanding of staff time. He requested this position last year because he felt there was a huge need for it; when the FD1 surprise bill arrived, he voluntarily pulled this request as did other staff. After serving as the Finance Director for over 1½ years he feels this position is needed; the decision package speaks for itself. Council President Fraley-Monillas commented at some point Council needed to depend on staff telling them they can get by or they need more. Councilmembers do not work in the departments and do not know what is happening so must depend on the department director to tell them. She did not have a problem with adding this staff member in view of the fact that the department has 3 fewer staff now than when Mr. James left in 2005 and the department is doing more work. Councilmember Petso recalled this would be the second accountant hired since 2010. Mr. James answered there is currently one staff accountant, this would be the second. Councilmember Petso asked what position was hired a few years ago. Mr. James answered there was a shift in staff; there were two staff accountants; the director at the time wanted a supervisor to help manage staff so one staff accountant was promoted to the accounting supervisor position. Councilmember Petso asked for clarification whether an additional person was hired during the past five years. Mr. James said he was not aware of any new hires. Accountant Deb Sharp said Sarah Mager was hired as a staff accountant and promoted to the accounting supervisor position. Councilmember Petso Peso concluded staffing had increased, the position name was changed and this was a request to increase it again. Ms. Sharp agreed. COUNCILMEMBER BUCKSHNIS CALLED FOR THE QUESTION, SECONDED BY COUNCILMEMBER MESAROS. CALL FOR THE QUESTION CARRIED UNANIMOUSLY. MOTION FAILED (2-5), COUNCILMEMBERS PETSO AND BLOOM VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 8 Move Expense for Downtown Restroom Contribution from REET 1 Fund 126 to General Fund ($90,000) Petso Fund 126 REET 1 8 Move Expense for Downtown Restroom Contribution from REET 1 Fund 126 to General Fund $90,000 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO MOVE $90,000 FOR THE DOWNTOWN RESTROOM CONTRIBUTION FROM THE REET 1 FUND 126 TO THE GENERAL FUND. Councilmember Petso said this related to the second theme in her concerns about the budget, overly aggressively depleting the 126 Fund. In addition to a variety of individual expenses, $900,000 is being allocated from the fund to pave roads. Fund 126 is the capital fund the City is permitted to use to acquire property. If an opportunity to acquire property for parks or open space is presented to City, these funds Packet Page 18 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 16 are available to start making a payment toward that purchase. Instead of depleting this fund and assuming the City would bond for the purchase if an opportunity arises, she preferred the Council establish a balance they are comfortable having in this fund. As that discussion has never occurred, she pulled 2-3 items to restore the balance in Fund 126. Council President Fraley-Monillas questioned of all things, the downtown restroom, noting it was in the SAP and people have been talking about the need for a restroom for years. Councilmember Petso clarified her request was not to eliminate the expenditure, just to change the funding source. Council President Fraley-Monillas questioned why this expenditure would not be appropriate for Fund 126 when it is a parks project. If it is funded from the General Fund, an additional $90,000 in cuts would be required. Councilmember Petso agreed. Councilmember Johnson commented expenditures from REET 1 are allowed for special capital projects and park acquisition, so technically this expenditure can be made from that fund. She agreed with Councilmember Petso that the Council should establish a policy with regard to an amount to retain in the park acquisition fund, probably in the range of $1 million. It is not enough to rely on bonding capacity; there have been many opportunities over the past 5-6 years where $1-2 million has been needed for a purchase with not much lead time. Councilmember Nelson was supportive of a long term policy with regard to park acquisition but was confident if something came up in the next year, it could be acquired via bonding. He did not support the motion. Councilmember Buckshnis emphasized the REET 1 and 2 have a balance of $2.3 million. She was tired of the doom and gloom coming from certain people and said it did not make sense to shift $90,000 from the General Fund. She agreed with establishing a policy in the future. MOTION FAILED (2-5), COUNCILMEMBERS PETSO AND BLOOM VOTING YES. Roger Hertrich asked when there would be an opportunity for public comment on the budget. Mayor Earling advised two public hearing on the budget were held at past meetings. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 9 Remove Community Relations Consultant (DP 27) from the Budget $30,000 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE COMMUNITY RELATIONS CONSULTANT FROM THE BUDGET. Councilmember Petso explained she made this request because she did not see that this position has fulfilled the purpose for which it was included in the budget. Councilmember Bloom explained this position was originally intended to facilitate two-way communication between elected officials and citizens. The committee that interviewed and made a hiring recommendation chose a firm that was subsequently rejected by Mayor Earling when Stephen Clifton resigned. The position has turned into more public/community relations, communicating what is being done by the Mayor and staff, press releases related to town hall meetings, etc. The purpose of the original position in the 2014 budget was facilitation of information received from citizens to improve transparency. She did not see that that has happened and therefore will strongly support the motion to remove this position from the budget. Packet Page 19 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 17 Councilmember Johnson inquired about the Mayor’s authority with regard to the budget amount he can spend for this position. Mr. James answered the Mayor has the ability to contract up to $100,000. MOTION FAILED (2-5), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter 10 Remove Increase to Annual Business Attraction Advertising Expense (DP 30) from the Budget $26,000 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE ADDITIONAL $26,000 FOR ANNUAL BUSINESS ATTRACTION ADVERTISING FROM THE BUDGET Councilmember Petso said she was pleased with the focus on attracting businesses to Edmonds, a key component of economic development, but did not see a need to increase it from the prior funding level of $24,000. Councilmember Johnson relayed her understanding the previous amount covered a six month period. Economic Development & Community Services Director Doherty said the 2015 budget includes $24,000 for advertising, an amount that has been included in the budget for a couple years. Starting business attraction advertising mid-year, he chose the region’s #1 magazine, Seattle Business Monthly, and a small presence in the Puget Sound Business Journal. The entire budget was used over a 6 month period for the smallest ad that makes sense, 1/3 page. Having that same level of presence in the marketplace for the upcoming year will require double the expenditure. A six month presence in the marketplace is not enough to create regional awareness of Edmonds and he believed the City should continue and increase the level of advertising. MOTION FAILED (1-6), COUNCILMEMBER PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 11 Remove Permit Coordinator Position (DP 35) from Budget $25,720 Petso Fund 421 Water Utility Fund 11 Remove Permit Coordinator Position (DP 35) from Budget $2,720 Petso Fund 422 Storm Utility Fund 11 Remove Permit Coordinator Position (DP 35) from Budget $2,720 Petso Fund 423 Sewer Fund 11 Remove Permit Coordinator Position (DP 35) from Budget $2,720 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE PERMIT COORDINATOR POSITION FROM THE BUDGET. Councilmember Petso said this request is related the too many new hires theme. Councilmember Johnson relayed her understanding this was a key position that would enable the Development Services Department to be open five days a week. She commented on the importance of having the department open five days a week. Ms. Hope explained the building inspector, permit coordinator and halftime planner positions will enable the department to be open five days a week to provide service to the community. Packet Page 20 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 18 MOTION FAILED (1-6), COUNCILMEMBER PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 12 Remove Advance Planner Positions (DP 36) from Budget $38,530 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE ADVANCE PLANNER POSITIONS FROM THE BUDGET. Councilmember Petso commented this request had the same rationale, too many new hires. MOTION FAILED (2-5), COUNCILMEMBERS PETSO AND BLOOM VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 13 Move Expense of Purchase of John Deere Gator Utility Tractor to the Equipment Rental Fund (DP 42) $14,400 Petso Fund 511 Equipment Rental Fund 13 Move expense of purchase of John Deere Gator Utility Tractor to the Equipment Rental Fund (DP 42) ($14,400) Petso Councilmember Petso explained she requested this change as it was described in the decision package as a new acquisition and there is an extremely healthy balance in the 511 Fund. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO MOVE EXPENSE OF PURCHASE OF JOHN DEERE GATOR UTILITY TRACTOR TO THE 511 FUND. Councilmember Buckshnis asked whether the Fund 511 was only for cars. Mr. James advised Fund 511 is the Equipment Rental Fund which funds various equipment including tractors. Councilmember Buckshnis asked why this expense was not funded out of Fund 511 in the budget. Mr. James answered staff may not have been as creative as Councilmember Petso. Councilmember Johnson asked Mr. James his recommendation for funding this purchase. Mr. James agreed with the motion as stated. MOTION CARRIED UNANIMOUSLY Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 14 Remove Construction Inspector Position (DP 44) from the Budget $11,380 Petso Fund 421 Water Utility Fund 14 Remove Construction Inspector Position (DP 44) from the Budget $34,140 Petso Fund 422 Storm Utility Fund 14 Remove Construction Inspector Position (DP 44) from the $34,140 Petso Packet Page 21 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 19 Budget Fund 423 Sewer Fund 14 Remove Construction Inspector Position (DP 44) from the Budget $34,140 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REMOVE THE CONSTRUCTION INSPECTOR POSITION FROM THE BUDGET Councilmember Petso commented in addition to the usual theme, it was her understanding there were other ways pay for this position such as fees or hiring a consultant on a contract basis rather than a salaried employee. MOTION FAILED (2-5), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 15 Move Trackside Warning System Project to General Fund ($300,000) Petso Fund 126 REET 1 15 Move Trackside Warning System to Project General Fund $300,000 Petso COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO MOVE $300,000 FOR THE TRACKSIDE WARNING SYSTEM PROJECT FROM FUND 126 TO THE GENERAL FUND. Councilmember Petso said the rationale is the same as her earlier comments; she is trying to create a residual balance in the Fund 126 in case an opportunity arises next year. MOTION FAILED (2-5), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 16 Remove Expense for Community Survey (DP 29) from the Budget $19,000 Bloom COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REMOVE THE EXPENSE FOR COMMUNITY SURVEY OF $19,000 FROM THE BUDGET. Councilmember Bloom said she did not understand the purpose of the survey, recalling from Mr. Doherty’s description that the survey seemed very vague without a lot of questions and the City recently did a strategic action plan. She preferred to allocate these funds to support the Invisio tracking system for the SAP rather than initiating a community survey that is being done on a national level. Councilmember Petso expressed support for motion; if the City is not going to “say goodbye to the strategic action plan” then the survey needs to be updated as well as broadened to include public safety items such as police and fire. This expenditure does not further that goal. Councilmember Johnson asked if this survey is tied to a particular year like a census or would this opportunity be available next year. Mr. Doherty answered it is a not a census-tied survey nor is it a survey that is conducted at same time nationwide. It is a survey conducted by a survey research agency nationwide whenever participants wish to conduct it. Every year there is some tweaking of the Packet Page 22 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 20 standardized questions that address issues related to municipal services, policy issues, etc. and a city has the opportunity to customize several questions that are of interest to their city. This survey arose out of a lot of discussion with Councilmembers, the Mayor and others. It could have a role in reengaging the public on the SAP because it would be a statistically significant source of information. Councilmember Buckshnis commented some people think the SAP is the do-all end-all, but it really is just a tool. A survey is a report card on things the City is doing and determining direction. Mr. Doherty agreed it is sort of like a report card; wording on the survey agency’s website refers to a national report card. It could be used in tandem with the interest the Council expressed earlier this year to reengage the public related to the SAP. One possibility would be to do the survey early in the year and use that information to reengage the public in open houses related to the SAP. MOTION FAILED (2-5), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. Item # Description Cash Increase (Decrease) Submitter GENERAL FUND 17 Increase Transfer to Historic Preservation Fund ($5,000) Johnson Fund 014 Historic Preservation 17 Historic Preservation Commission 2017 Calendar ($5,000) Mr. James noted this item was included in the 2015 budget via an amendment but the $5,000 was not carried forward for an unknown reason. Councilmember Johnson explained the Historic Preservation Commission (HPC) Chair encouraged her to make this request to fund the HPC calendar. The HPC had a grant to print the calendar the first year but has since relied on funding provided in the budget. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ALLOCATED $5,000 FOR THE HISTORIC PRESERVATION CALENDAR. MOTION CARRIED UNANIMOUSLY. Item # Description Cash Increase (Decrease) Submitter Fund 126 REET 1 18 Move $100,000 of Annual Street Preservation Expense to the REET 2 Fund 125 $100,000 Petso Fund 125 REET 2 18 Move $100,000 of Annual Street Preservation Expense to the REET 2 Fund 125 ($100,000) Petso Councilmember Petso withdrew the amendment, relaying that after speaking with Ms. Hite, there is no need for it. Item # Description Cash Increase (Decrease) Submitter Fund 421 Water Utility Fund 19 Remove Water Department Position from the Budget (DP 59) $67,080 Bloom Packet Page 23 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 21 COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REMOVE THE WATER DEPARTMENT POSITION FROM THE BUDGET. Councilmember Bloom said this is related to her and Councilmember Petso’s concerns about the large number of positions added to the budget. Public Works is adding four positions which she felt was excessive and she could not support. Council President Fraley-Monillas asked what fund pays for this position. Mr. James answered Fund 421, the Water Utility Fund. Council President Fraley-Monillas said she will support this position. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS BLOOM, JOHNSON AND PETSO VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS BUCKSHNIS, MESAROS AND NELSON VOTING NO. Item # Description Cash Increase (Decrease) Submitter Fund 422 Storm Utility Fund 20 Replace Stormwater Employee ($60,880) (DP 44) with Contract Position $0 Bloom COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REPLACE STORMWATER EMPLOYEE, DECISION PACKAGE 44, WITH A CONTRACT POSITION, Councilmember Bloom recalled in questioning Mr. Williams last week, he said this position will do an assessment of the stormwater system; 40% will be completed in 2016 yet the position is scheduled to last 5 years and will be vested after 5 years. The salary for the position increases from $60,000 in 2016 to $74,000 in 2020. She preferred to have that work done via hiring a contract position. Mr. Williams explained this is a stormwater maintenance worker, not a technical position or an engineering consultant. This position will assist with new stormwater regulations that are addressed by the operations group. Many of the duties, plans, studies and evaluations, are being done by the engineering division but there are a lot of new operations and maintenance responsibilities under the new regulations which will continue forever. One of the focuses in the first 12 months is to meet the requirement to have 40% of the lineal footage of the stormwater system evaluated prior to the end of 2016; this person can assist with that effort. The stormwater utility has 15 employees: 1 supervisor, 2 leads and 12 staff; that staffing level has been in place for the past 25 years. With the new requirements, many more things need to be done; what is needed is more boots on ground in stormwater and that is the purpose of this position. Councilmember Petso commented the decision package is very specific with regard to video assessment. She will support the motion based on decision package’s description. Councilmember Nelson said he will oppose the motion based on Mr. Williams’ explanation. MOTION FAILED (3-4), COUNCILMEMBERS PETSO, BLOOM AND JOHNSON VOTING YES. Mr. James advised that concluded the changes requested by Council. Councilmember Petso asked whether now was the appropriate time to propose an amendment to the CFP. Mr. James answered yes. Packet Page 24 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 22 Mr. Taraday explained the CFP and the budget are adopted in the same ordinance. Any amendments to the CFP should be made now and once votes are taken on all the amendments, there can be a motion and vote on the ordinance adopting the CFP and the budget. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE CFP TO REPLACE THE PHRASE MULTIUSE WITH WALKWAY FOR THE SUNSET AVENUE PROJECT. Councilmember Petso said the phrase appears three times, twice in the project description and once in the project benefit rationale. MOTION CARRIED (5-2), COUNCILMEMBERS MESAROS AND NELSON VOTING NO. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BLOOM, THAT ANY SUBSEQUENT DOCUMENTS, TIP AND CIP, BE CHANGED TO REFLECT THE ACTION THE COUNCIL JUST TOOK. MOTION CARRIED (5-2) COUNCILMEMBERS MESAROS AND NELSON VOTING NO. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REMOVE THE WOODWAY FIELDS PROJECT FROM THE CIP/CFP. Councilmember Bloom explained she has many reason for removing this project, the School District refused to address residents and Councilmembers’ concerns about the use of crumb rubber in Woodway Fields and pushed forward installing crumb rubber infill despite objections and appeals to negotiate the issue; no Interlocal Agreement has been negotiated due to the School District insistence on maintaining control on all aspects of planned future fields; there is a lawsuit pending related to the Woodway Fields that will be heard in Superior Court in February; and the Council just banned crumb rubber for 18 months. Given the crumb rubber/SBR ban and the School District’s refusal to negotiate a reasonable ILA to allow Edmonds a say over future fields, she felt it was prudent to remove Woodway Fields from the CFP. Putting the Woodway Fields back on the CFP can be addressed when the School Board and Edmonds City Council are in agreement on how to proceed with future fields which will not happen for less than 18 months and the CFP/CIP can be updated annually. Council President Fraley-Monillas understood Councilmember Bloom’s intent but said the Woodway Fields are not done. She liked Ms. Hope’s comments about the potential for a joint venture on the future fields and feared if the project was removed from the CFP/CIP, the City would lose the ability to have a joint venture. The other fields may be a good opportunity for an alternative infill material. Councilmember Buckshnis agreed with Council President Fraley-Monillas. The ban was a good step and demonstrated the City’s opinion to the School District. She did not want to limit what could happen on the Woodway Fields in the future and felt removing the project from the CFP was too drastic. She has wanted to remove the aquatics center from the CFP since 2009 because she did not think it will ever be funded but it has remained in the CFP. It is important to keep the project in the CFP in case an option arises. Councilmember Mesaros agreed with leaving the project in the CFP/CIP because it made a statement that the City wanted to negotiate with the School District and partner with the District and other governmental agencies. A change will be occurring in the School District administration; after June 30 will be a new era, new leadership and opportunity to forge a new relationship. Councilmember Petso wished the Council had more time to consider this amendment. The Council heard recently that the field cages were locked which denies park access. If two more fields are added, they Packet Page 25 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 23 cannot be used during school hours, during rentals or when they are locked. The City’s plans to add a lot of new residents to the Westgate area where there is no park and the City has limited park funding. The only open space in the area is a cemetery and these fields. She found Councilmember Bloom’s suggestion very appealing because without the Woodway Fields project, there would be a grassy area and track for people to play on. She acknowledged there was a horrendous shortage of athletic fields in Edmonds. Councilmember Nelson said he supports everyone having a second chance including the School District. Ms. Hite reminded that the Parks, Recreation and Open Space Plan completed this past year included a very robust public process; a high priority was developing fields in Edmonds and this is one of the only open spaces left where fields can be developed. With a ban on crumb rubber, the fields will not be crumb rubber but they could be grass or an alternative infill. The Woodway Fields project in the CFP includes more than just athletic fields; it is a community park and the plan includes resurfacing the tennis courts and the basketball court, creating the space in the neighborhood that Councilmember Petso said is lacking. Councilmember Johnson reminded the Council the CFP is intended to be a 20 year plan. She urged the Council to think long term, noting many things can happen in 20 years. For that reason, she will support keeping the project in the CFP. COUNCILMEMBER BLOOM WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECONDER. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE 4014, ADOPTING THE 2016 BUDGET AS AMENDED AND AMENDMENTS TO THE CFP/CIP. Councilmember Petso said she will vote against the motion primarily due to the budget and her concerns with overloading the General Fund with salaries which impacts the City’s sustainability and she was concerned the Fund 125 has been overly depleted. Councilmember Johnson thanked Mr. James for all work he has done coordinating with staff and Council; he has done an exemplary job and she appreciated his efforts. Councilmember Bloom said she will also vote against the motion; she did not support the addition of staff. Councilmember Buckshnis thanked the Mayor and all staff for their work. She noted as of October the Fund 126 will only have a balance of $2 million because $390,000 was spent. She recommending trusting the directors and understanding the City is a $95 million corporation and people are needed to do the work. Councilmember Nelson thanked Mayor Earling, the directors, and Mr. James for all their work and patience answering all the Council’s questions publicly as well as via email and telephone. He looked forward to supporting the budget. MOTION CARRIED (5-2), COUNCILMEMBERS BLOOM AND PETSO VOTING NO. Mr. James gave credit to staff who answered most of the questions; he was only the conduit. Mayor Earling commented this has been a terrific process; staff has gone out of their way to think creatively, bringing the most to table with the funds available. This is a sensible budget and he was pleased with the work the directors and support staff in Finance did. Mr. James recognized Accountant Deb Sharp for all Packet Page 26 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 24 her work; the department implemented a new budget module and she has been instrumental in learning and implementing it. B. CONTINUED DELIBERATIONS AND ADOPTION OF THE PROPOSED CAPITAL IMPROVEMENT PROGRAM Councilmember Petso asked about consistency between the budget and the CIP, noting page 166 of the budget and the Fund 126 balance in the CIP have same beginning balance but different end of year balances. The beginning balance for Fund 126 in the budget is $1.4 million and an ending balance of $600,000; Fund 125 in the CIP has the same beginning balance but the ending balance is $383,000. Mr. James offered to research. Councilmember Petso recalled Councilmember Johnson’s earlier motion that all the documents be consistent. If she votes for this CIP, she asked whether any discrepancies will be fixed under the direction provided by that earlier motion. Mr. James answered the beginning balance can be adjusted to actuals via a budget ordinance. COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CIP. MOTION CARRIED (6-0-1), COUNCILMEMBER PETSO ABSTAINING. C. AUTHORIZATION TO EXECUTE PROFESSIONAL SERVICES AGREEMENT FOR HIGHWAY 99 SUBAREA PLANNING PROJECT Development Services Director Shane Hope advised funding for professional services for the Highway 99 project was approved in the 2015 budget. It was understood at that time that the project would not begin until the Comprehensive Plan update and other projects were completed. An RFQ process was done for the Highway 99 Subarea Planning Project; six qualified responses were submitted. Following review, reference checks and interviews, Fregonese Associates was selected as the lead consultant. She requested Council approval of the $100,000 professional services agreement. The professional services agreement does not include additional funds for 2016; those will be handled via an addendum. This approval will allow the Highway 99 Subarea Planning Project to begin. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER NELSON, TO AUTHORIZE THE MAYOR TO SIGN THE PROFESSIONAL SERVICES AGREEMENT FOR THE HIGHWAY 99 SUBAREA PLANNING PROJECT. MOTION CARRIED UNANIMOUSLY. 7. MAYOR'S COMMENTS Mayor Earling advised there will be no Council meeting on December 22 but there is a robust agenda for next week’s meeting. He reported today’s annual staff party was fabulous, terrific organization by staff and everyone had a great time. 8. COUNCIL COMMENTS Council President Fraley-Monillas congratulated Megan Luttrell who was selected City of Edmonds Employee of Year. She pointed out Councilmembers were all dressed in dark colors tonight. Councilmember Nelson said he submitted a budget amendment on Friday regarding a traffic enforcement officer due to his concern with increased pedestrian incidents and traffic safety in general. After further conversation, he withdrew that amendment, understanding there will be a broader effort to address traffic and pedestrian safety. Packet Page 27 of 564 Edmonds City Council Draft Minutes December 8, 2015 Page 25 Nelson said he was proud of the Council’s willingness to use its authority to take the necessary steps to protect citizens from crumb rubber and for Edmonds to lead the way for the health and safety of everyone. The City represents a growing trend in the county that people are sick of harmful chemicals in products they use every day. He hoped tonight’s action sends a message to industries that produce healthy, natural products for children to play on that they are always welcome in the City. As for tires, he suggested they roll on by. Councilmember Bloom asked when the Council would be discussing the Critical Areas Ordinance. Council President Fraley-Monillas advised it is on next week’s agenda. Councilmember Bloom observed the Hearing Examiner’s annual report is on next week’s agenda but nothing about hiring a Hearing Examiner. It was her understanding that appointment would come to Council before the end of the year. Mayor Earling answered only two applications were submitted so Ms. Hope and he decided to extend the application period a couple weeks in an effort to attract more applicants. The current Hearing Examiner will provide his report next week. Councilmember Buckshnis was pleased the Council completed the budget. She is very serious about long term financial planning and after meeting with the consultant to review Fire District 1’s numbers, she looked forward to their report. She said change is coming, the numbers are looking great and she is very hopeful for next year. Councilmember Mesaros commented this morning’s Daybreakers Rotary meeting featured Police Chief Al Compaan and K-9 Officer Robinson who did a fine job representing the City to the 40-50 people in attendance. He remarked citizens are fortunate to live in a city that is relatively peaceful. The last 10 days in the county have been difficult with regard to gun violence. He supported a ban on crumb rubber but more people are dying from the effects of gun violence than crumb rubber. There was a lot of passion in the room in regard to crumb rubber; he wished for the same amount of passion across the county for people dying due to the infatuation with firearms. Councilmember Johnson thanked Hank Landau for organizing a peaceful march last night to address sustainability and climate change; approximately 100 people marched to Centennial Plaza where Mayor Earling gave a welcoming speech. This may be the first of an annual march; it was organized around the talks for climate change in Paris. She attended the TEDx conference last month provided by Sno-Isle Library; all the speakers are available on their website. She reported a draft Zero Waste Policy will be on the agenda for Council consideration. 9. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 10. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:59 p.m. Packet Page 28 of 564    AM-8190     3. B.              City Council Meeting Meeting Date:12/15/2015 Time:Consent   Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of claim checks #217509 through #217611 dated December 10, 2015 for $1,414,663.37. Recommendation Approval of claim checks. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2015 Revenue: Expenditure:1,414,663.37 Fiscal Impact: Claims $1,414,663.37 Attachments Claim cks 12-10-15 Project Numbers 12-10-15 Form Review Inbox Reviewed By Date Finance Scott James 12/10/2015 04:25 PM City Clerk Scott Passey 12/10/2015 06:41 PM Mayor Dave Earling 12/10/2015 08:40 PM Finalize for Agenda Scott Passey 12/11/2015 07:19 AM Form Started By: Nori Jacobson Started On: 12/10/2015 11:03 AM Packet Page 29 of 564 Final Approval Date: 12/11/2015  Packet Page 30 of 564 12/10/2015 Voucher List City of Edmonds 1 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217509 12/9/2015 037376 SNO CO PUD NO 1 E7AC.PUD E7AC.PUD SERVICE CONNECTION E7AC.PUD Service Connection 112.200.68.595.33.41.00 3,234.00 Total :3,234.00 217510 12/10/2015 073947 A WORKSAFE SERVICE INC 217283 DRUG TEST Drug Test for new Parks Maintenance 001.000.22.518.10.41.00 52.00 Total :52.00 217511 12/10/2015 065052 AARD PEST CONTROL 360697 PM & SENIOR CENTER PEST CONTROL CUST 1-1 PM & SENIOR CENTER PEST CONTROL CUST 001.000.64.576.80.41.00 136.88 Total :136.88 217512 12/10/2015 072189 ACCESS INFORMATION MANAGEMENT 1241653 STORAGE OF DOCUMENTS 12/01/12 - 12/31/15 STORAGE OF DOCUMENTS 12/01/2015 - 001.000.25.514.30.41.00 85.00 Total :85.00 217513 12/10/2015 074919 ALDERWOOD TERRACE ROTARY 12/4 REFUND 12/4/15 REFUND DAMAGE DEPOSIT AND UNUSED 12/4/15 REFUND DAMAGE DEPOSIT AND 001.000.239.200 545.00 Total :545.00 217514 12/10/2015 069667 AMERICAN MARKETING 20723 CITY PARK BENCH PLAQUE CITY PARK BENCH PLAQUE 127.000.64.575.50.31.00 139.03 9.5% Sales Tax 127.000.64.575.50.31.00 13.21 Total :152.24 217515 12/10/2015 069751 ARAMARK UNIFORM SERVICES 1988342168 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 35.49 FACILITIES DIVISION UNIFORMS1988342169 1Page: Packet Page 31 of 564 12/10/2015 Voucher List City of Edmonds 2 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217515 12/10/2015 (Continued)069751 ARAMARK UNIFORM SERVICES FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.12 9.5% Sales Tax 001.000.66.518.30.24.00 1.72 PUBLIC WORKS OMC LOBBY MATS1988346290 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.33 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 5.06 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 5.06 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 5.06 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 5.06 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 5.05 9.5% Sales Tax 001.000.65.518.20.41.00 0.13 9.5% Sales Tax 111.000.68.542.90.41.00 0.48 9.5% Sales Tax 421.000.74.534.80.41.00 0.48 9.5% Sales Tax 422.000.72.531.90.41.00 0.48 9.5% Sales Tax 423.000.75.535.80.41.00 0.48 9.5% Sales Tax 511.000.77.548.68.41.00 0.48 FLEET DIVISION UNIFORMS & MATS1988346291 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 11.96 2Page: Packet Page 32 of 564 12/10/2015 Voucher List City of Edmonds 3 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217515 12/10/2015 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 1.14 Total :103.36 217516 12/10/2015 069076 BACKGROUND INVESTIGATIONS INC COE1115 PROSPECTIVE EMPLOYEE BACKGROUND CHECKS Routine background checks for 001.000.22.518.10.41.00 55.00 Total :55.00 217517 12/10/2015 074776 BUCKSHNIS, DIANE Buckshnis Claime for Expenses - travel to SCT and Claime for Expenses - travel to SCT and 001.000.11.511.60.43.00 51.31 Total :51.31 217518 12/10/2015 069841 BUNO CONSTRUCTION LLC E4GA.Pmt 6 E4GA.PMT 6 THRU 11/30/15 E4GA.Pmt 6 thru 11/30/15 423.000.75.594.35.65.30 115,084.51 Total :115,084.51 217519 12/10/2015 073029 CANON FINANCIAL SERVICES 15512697 WWTP-COPIER Copier Rental- November, 2015 423.000.76.535.80.45.41 85.80 Total :85.80 217520 12/10/2015 070334 CARQUEST AUTO PARTS STORES 2523-262522 Unit 37 - Air Filter Unit 37 - Air Filter 511.000.77.548.68.31.10 6.88 9.5% Sales Tax 511.000.77.548.68.31.10 0.65 Unit 57 - Filters2523-262829 Unit 57 - Filters 511.000.77.548.68.31.10 23.56 9.5% Sales Tax 3Page: Packet Page 33 of 564 12/10/2015 Voucher List City of Edmonds 4 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217520 12/10/2015 (Continued)070334 CARQUEST AUTO PARTS STORES 511.000.77.548.68.31.10 2.24 Unit 643 - Oil Filter2523-262882 Unit 643 - Oil Filter 511.000.77.548.68.31.10 3.23 9.5% Sales Tax 511.000.77.548.68.31.10 0.31 Unit 138 -- Filter2523-262885 Unit 138 -- Filter 511.000.77.548.68.31.10 19.14 9.5% Sales Tax 511.000.77.548.68.31.10 1.82 Unit 120 - Trans Fill Kit2523-262934 Unit 120 - Trans Fill Kit 511.000.77.548.68.31.10 10.07 9.5% Sales Tax 511.000.77.548.68.31.10 0.96 Unit 6 - Air Filter2523-262985 Unit 6 - Air Filter 511.000.77.548.68.31.10 6.88 9.5% Sales Tax 511.000.77.548.68.31.10 0.65 Unit 31 - Oil Filter2523-263270 Unit 31 - Oil Filter 511.000.77.548.68.31.10 19.30 9.5% Sales Tax 511.000.77.548.68.31.10 1.83 Unit 31 - V Belt2523-263439 Unit 31 - V Belt 511.000.77.548.68.31.10 17.49 9.5% Sales Tax 511.000.77.548.68.31.10 1.66 Unit 106- Filters2523-263458 Unit 106- Filters 511.000.77.548.68.31.10 66.15 4Page: Packet Page 34 of 564 12/10/2015 Voucher List City of Edmonds 5 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217520 12/10/2015 (Continued)070334 CARQUEST AUTO PARTS STORES 9.5% Sales Tax 511.000.77.548.68.31.10 6.28 Unit 106 - U Joint2523-263547 Unit 106 - U Joint 511.000.77.548.68.31.10 42.38 9.5% Sales Tax 511.000.77.548.68.31.10 4.03 Unit 125 - Oxy Sensor2523-263881 Unit 125 - Oxy Sensor 511.000.77.548.68.31.10 46.18 9.5% Sales Tax 511.000.77.548.68.31.10 4.39 Unit 123 - Rack & Pinion2523-264000 Unit 123 - Rack & Pinion 511.000.77.548.68.31.10 184.79 9.5% Sales Tax 511.000.77.548.68.31.10 17.56 Unit 123 - Engine Part2523-264001 Unit 123 - Engine Part 511.000.77.548.68.31.10 170.00 9.5% Sales Tax 511.000.77.548.68.31.10 16.15 Unit 46 - Filters2523-265011 Unit 46 - Filters 511.000.77.548.68.31.10 41.06 9.5% Sales Tax 511.000.77.548.68.31.10 3.90 Unit 42 - Pigtail2523-265023 Unit 42 - Pigtail 511.000.77.548.68.31.10 11.69 9.5% Sales Tax 511.000.77.548.68.31.10 1.11 Unit 35 - Oil Seal2523-265396 Unit 35 - Oil Seal 5Page: Packet Page 35 of 564 12/10/2015 Voucher List City of Edmonds 6 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217520 12/10/2015 (Continued)070334 CARQUEST AUTO PARTS STORES 511.000.77.548.68.31.10 87.98 9.5% Sales Tax 511.000.77.548.68.31.10 8.36 Unit 35 - Oil Seal2523-265409 Unit 35 - Oil Seal 511.000.77.548.68.31.10 43.99 9.5% Sales Tax 511.000.77.548.68.31.10 4.18 Unit 57 - Acetone2523-265439 Unit 57 - Acetone 511.000.77.548.68.31.10 7.35 9.5% Sales Tax 511.000.77.548.68.31.10 0.70 Total :884.90 217521 12/10/2015 003510 CENTRAL WELDING SUPPLY RN11151036 HELIUM TANK FOR GYMNASTICS HELIUM TANK FOR GYMNASTICS 001.000.64.571.28.45.00 12.75 9.5% Sales Tax 001.000.64.571.28.45.00 1.21 WWTP-SUPPLIES NITROGEN. OXYGEN. CARBON MRN11151037 Nitrogen, Oxygen and Carbon Monoxide 423.000.76.535.80.31.00 74.25 9.5% Sales Tax 423.000.76.535.80.31.00 7.05 Total :95.26 217522 12/10/2015 069457 CITY OF EDMONDS E4GB.PLN20150063 E4GB.PLN20150063 - LAND USE PERMIT E4GB.PLN20150063 - Land Use Permit 423.000.75.594.35.41.30 1,662.00 Total :1,662.00 217523 12/10/2015 022200 CITY OF MOUNTLAKE TERRACE 2928 EDMONDS PORTION OF WINTER CRAZE MAILING EDMONDS PORTION OF WINTER CRAZE MAILING 001.000.64.571.22.42.00 7,373.35 6Page: Packet Page 36 of 564 12/10/2015 Voucher List City of Edmonds 7 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :7,373.3521752312/10/2015 022200 022200 CITY OF MOUNTLAKE TERRACE 217524 12/10/2015 073135 COGENT COMMUNICATIONS INC DEC-15 C/A CITYOFED00001 Dec-15 Fiber Optics Internet Connection 001.000.31.518.87.42.00 406.10 Total :406.10 217525 12/10/2015 005965 CUES INC 433056 Storm - Straight on Cover Light Head Storm - Straight on Cover Light Head 422.000.72.531.40.31.00 281.73 9.5% Sales Tax 422.000.72.531.40.31.00 26.76 Total :308.49 217526 12/10/2015 069529 D & G BACKHOE INC E4JB.Pmt 5 E4JB.PMT 5 THRU 10/30/15 E4JB.Pmt 5 thru 10/30/15 421.000.74.594.34.65.10 260,270.99 E4JB.Retainage thru 10/30/15 421.000.223.400 -11,884.52 Total :248,386.47 217527 12/10/2015 074444 DATAQUEST LLC CIEDMONDS-20151130 INV CIEDMONDS-20151130 CREDIT CHECKS CREDIT CHECK - BICK 001.000.41.521.10.41.00 20.00 CREDIT CHECK JENSEN 001.000.41.521.10.41.00 20.00 CREDIT CHECK JOHNSEN 001.000.41.521.10.41.00 20.00 Total :60.00 217528 12/10/2015 006626 DEPT OF ECOLOGY OIT 3972 Wastewater Operator Cert 2015 Annual Wastewater Operator Cert 2015 Annual 423.000.75.535.80.49.00 30.00 Total :30.00 217529 12/10/2015 047450 DEPT OF INFORMATION SERVICES 2015110056 CUSTOMER ID# D200-0 Scan Services for November 2015 7Page: Packet Page 37 of 564 12/10/2015 Voucher List City of Edmonds 8 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217529 12/10/2015 (Continued)047450 DEPT OF INFORMATION SERVICES 001.000.31.518.88.42.00 1,231.40 Total :1,231.40 217530 12/10/2015 064531 DINES, JEANNIE 15-3610 CITY COUNCIL MINUTES 12/01/15 12/01/15 CITY COUNCIL MINUTES & 001.000.25.514.30.41.00 379.50 Total :379.50 217531 12/10/2015 075130 DOHERTY, PATRICK 20151209 EXPENSES FOR MILEAGE AND PARKING FOR DIR Mileage and parking expenses 001.000.61.557.20.43.00 464.04 Total :464.04 217532 12/10/2015 007775 EDMONDS CHAMBER OF COMMERCE 2059 AD IN EDMONDS CHAMBER BUSINESS DIRECTORY Ad in Edmonds Chamber 2016 Business 001.000.61.558.70.41.40 545.00 Total :545.00 217533 12/10/2015 069523 EDMONDS P&R YOUTH SCHOLARSHIP 20597 CORDOVA 20597 CORDOVA THIARA YOUTH SCHOLARSHIP 20597 CORDOVA THIARA YOUTH SCHOLARSHIP 122.000.64.571.20.49.00 75.00 Total :75.00 217534 12/10/2015 038500 EDMONDS SENIOR CENTER 2015-12-01 12/15 RECREATION SERVICES CONTRACT FEE 12/15 Recreation Services Contract Fee 001.000.39.569.10.41.00 5,000.00 Total :5,000.00 217535 12/10/2015 031060 ELECSYS INTERNATIONAL CORP 142253 RADIX MONTHLY MAINT AGREEMENT Radix Monthly Maint Agreement - Dec 421.000.74.534.80.48.00 152.00 Total :152.00 217536 12/10/2015 008812 ELECTRONIC BUSINESS MACHINES AR23351 MK5532 CITY CLERKS METER READ 10/30-11/2 CITY CLERKS METER READ 10/30/15 - 001.000.25.514.30.45.00 492.01 8Page: Packet Page 38 of 564 12/10/2015 Voucher List City of Edmonds 9 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217536 12/10/2015 (Continued)008812 ELECTRONIC BUSINESS MACHINES 9.5% Sales Tax 001.000.25.514.30.45.00 46.74 COPY CHARGES FOR C5051AR23457 copier charges for C5051 001.000.61.557.20.45.00 48.96 copier charges for C5051 001.000.22.518.10.45.00 48.96 copier charges for C5051 001.000.21.513.10.45.00 48.93 9.5% Sales Tax 001.000.61.557.20.45.00 4.65 9.5% Sales Tax 001.000.22.518.10.45.00 4.65 9.5% Sales Tax 001.000.21.513.10.45.00 4.65 CUST# MK5533 C5051 GQM52286 COPIERAR23475 Overage Meter charges 10/30/15 - 001.000.31.514.23.48.00 94.47 9.5% Sales Tax 001.000.31.514.23.48.00 8.97 P&R PRINTER C1030 #A6995AR23478 P&R PRINTER C1030 #A6995 001.000.64.571.21.45.00 9.63 P&R COPIER C5051 #A7027AR23479 P&R COPIER C5051 #A7027 001.000.64.571.21.45.00 66.39 Total :879.01 217537 12/10/2015 075504 EMUAMERICAS LLC 0081971 PMT # 1 50% RONDA HD, TBL TOPS, BASES PMT # 1 50% RONDA HD, TBL TOPS, BASES 001.000.64.571.21.31.00 2,134.59 Total :2,134.59 217538 12/10/2015 075290 EVENFLO HEATING & AIR COND BLD20151321 Permit withdrawn. Permit withdrawn. 9Page: Packet Page 39 of 564 12/10/2015 Voucher List City of Edmonds 10 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217538 12/10/2015 (Continued)075290 EVENFLO HEATING & AIR COND 001.000.257.620 85.00 Total :85.00 217539 12/10/2015 009350 EVERETT DAILY HERALD EDH670614 Clear Vision Homes PLN 20150031 Clear Vision Homes PLN 20150031 001.000.62.558.60.41.40 63.64 E4FB.ADVERTISEMENT FOR BIDSEDH670621 E4FB.Advertisement for Bids 422.000.72.594.31.41.20 223.60 CITY NOTICE PROPOSED 2016 CITY BUDGET PUEDH671087 CITY NOTICE - PROPOSED 2016 BUDGET 001.000.25.514.30.41.40 36.12 CITY NOTICES RES. PKG. & MOTOR VEHICLE PEDH671088 CITY NOTICE - RESIDENTIAL PKG. & MOTOR 001.000.25.514.30.41.40 39.56 CITY ORDINANCES 4011EDH671125 CITY ORDINANCE 4011 001.000.25.514.30.41.40 30.96 CITY NOTICES - CRUMB RUBBEREDH672007 CITY NOTICES - CRUMB RUBBER 001.000.25.514.30.41.40 44.72 Total :438.60 217540 12/10/2015 009815 FERGUSON ENTERPRISES INC 0486787 WWTP-REPAIR. MAINTENANCE. MECHANICAL COUPLING/GASKET 423.000.76.535.80.48.21 311.37 9.5% Sales Tax 423.000.76.535.80.48.21 29.58 Total :340.95 217541 12/10/2015 069469 FLINT TRADING INC 190202 Traffic - Hot Tape Traffic - Hot Tape 111.000.68.542.64.31.00 361.92 Freight 111.000.68.542.64.31.00 174.03 10Page: Packet Page 40 of 564 12/10/2015 Voucher List City of Edmonds 11 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217541 12/10/2015 (Continued)069469 FLINT TRADING INC 9.5% Sales Tax 111.000.68.542.64.31.00 50.91 Total :586.86 217542 12/10/2015 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT TELEMETRY MASTER SUMMARY ACCOUNT 421.000.74.534.80.42.00 258.55 TELEMETRY MASTER SUMMARY ACCOUNT 423.000.75.535.80.42.00 258.55 LIFT STATION #6 VG SPECIAL ACCESS LINES253-003-6887 LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 41.81 WWTP AUTO DIALER - 1 VOICE GRADE253-012-9189 WWTP AUTO DIALER - 1 VOICE GRADE 423.000.76.535.80.42.00 41.23 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL253-017-7256 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL 423.000.76.535.80.42.00 223.48 MEADOWDALE PRESCHOOL PHONE & PM IP425-745-5055 MEADOWDALE PRESCHOOL PHONE 001.000.64.571.29.42.00 89.65 PARKS MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 10.95 WWTP AUTO DIALER - 1 BUSINESS LINE425-771-5553 WWTP AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 112.46 LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031 LIFT STATION #8 TWO VOICE GRADE SPECIAL 423.000.75.535.80.42.00 47.12 SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281 SNO-ISLE LIBRARY ELEVATOR PHONE LINE 001.000.66.518.30.42.00 52.34 425-776-5316 PARKS MAINT FAX LINE425-776-5316 425-776-5316 PARKS MAINT FAX LINE 001.000.64.576.80.42.00 96.33 11Page: Packet Page 41 of 564 12/10/2015 Voucher List City of Edmonds 12 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,232.4721754212/10/2015 011900 011900 FRONTIER 217543 12/10/2015 002500 GALLS LLC DBA BLUMENTHAL 004455588 INV#004455588 ACCT#1001074529 EDMONDS PD 21IN SIDEBREAK SCABBARD 001.000.41.521.22.31.00 47.95 AKER KEY MACE CASE HOLDER 001.000.41.521.22.31.00 20.83 9.5% Sales Tax 001.000.41.521.22.31.00 6.54 Total :75.32 217544 12/10/2015 068075 GENERAL AUTOMOTIVE SUPPLY CO 362278 INV#362278 ACCT#21086 - EDMONDS PD 20 MINUTE SPIKELESS ROAD FLARES 001.000.41.521.22.31.00 1,144.80 Total :1,144.80 217545 12/10/2015 012233 GRAYBAR ELECTRIC CO INC 982284611 WWTP-REPAIR/MAINTENANCE ELECTRIC PDB FINGER SAFE ASSEMBLY 423.000.76.535.80.31.22 62.55 Freight 423.000.76.535.80.31.22 13.29 9.5% Sales Tax 423.000.76.535.80.31.22 7.20 Total :83.04 217546 12/10/2015 069733 H B JAEGER COMPANY LLC 165452/1 Water Inventory - W-FLNGCI-04-010 #0152 Water Inventory - W-FLNGCI-04-010 #0152 421.000.74.534.80.34.20 459.44 Freight 421.000.74.534.80.34.20 29.10 9.5% Sales Tax 421.000.74.534.80.34.20 46.41 Total :534.95 217547 12/10/2015 012560 HACH COMPANY 9631114 WWPT-LAB SUPPLIES LAB SUPPLIES 12Page: Packet Page 42 of 564 12/10/2015 Voucher List City of Edmonds 13 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217547 12/10/2015 (Continued)012560 HACH COMPANY 423.000.76.535.80.31.31 638.50 9.5% Sales Tax 423.000.76.535.80.31.31 60.66 WWTP-LAB SUPPLIES9680254 lab supplies 423.000.76.535.80.31.31 491.75 Freight 423.000.76.535.80.31.31 52.77 9.5% Sales Tax 423.000.76.535.80.31.31 51.74 WWTP-LAB-SMALL EQUIPMENT9688751 LAB-SMALL EQUIPMENT 423.000.76.535.80.35.00 1,239.75 Freight 423.000.76.535.80.35.00 66.39 9.5% Sales Tax 423.000.76.535.80.35.00 124.08 Total :2,725.64 217548 12/10/2015 074814 HARRIS & ASSOCIATES INC 30303 E3DB.SERVICES THRU 11/30/15 E3DB.Services thru 11/30/15 112.200.68.595.33.41.00 4,941.14 Total :4,941.14 217549 12/10/2015 075133 HERRIN, NICOLE BID-120215 BID ADMINISTRATIVE SERVICES FOR NOVEMBER Administrative Services for Edmonds 140.000.61.558.70.41.40 610.00 Total :610.00 217550 12/10/2015 060165 HWA GEOSCIENCES INC 26286 WWTP-CLARIFIER-C465 GROUNDWATER MONITORING 423.100.76.594.39.41.10 311.64 Total :311.64 217551 12/10/2015 073548 INDOFF INCORPORATED 2719094 Calendars -DSD 13Page: Packet Page 43 of 564 12/10/2015 Voucher List City of Edmonds 14 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217551 12/10/2015 (Continued)073548 INDOFF INCORPORATED Calendars -DSD 001.000.62.524.10.31.00 26.01 Office Supplies DSD2720547 Office Supplies DSD 001.000.62.524.10.31.00 76.16 CALENDARS AND NOTEBOOKS2721180 Monthly calendar, wall calendar, and 001.000.61.557.20.31.00 54.25 9.5% Sales Tax 001.000.61.557.20.31.00 5.15 CITY CLERKS OFFICE SUPPLIES2721648 CALENDARS, ADDRESS LABELS, SPOONS, 001.000.25.514.30.31.00 173.56 9.5% Sales Tax 001.000.25.514.30.31.00 16.49 Office Supplies2721813 Office Supplies 001.000.22.521.10.31.00 93.69 9.5% Sales Tax 001.000.22.521.10.31.00 8.91 Total :454.22 217552 12/10/2015 075487 INTEGRITY SAFETY SERVICES INC 154-6050 Trenching, Excavation and Welding Trenching, Excavation and Welding 001.000.22.518.10.49.00 3,040.00 Total :3,040.00 217553 12/10/2015 069366 ISSAQUAH HONDA KUBOTA 54085I CEMETERY WALKER MOWER BELT, ENGINE PTO CEMETERY WALKER MOWER BELT, ENGINE PTO 130.000.64.536.50.31.00 163.94 9.5% Sales Tax 130.000.64.536.50.31.00 15.58 Total :179.52 217554 12/10/2015 075062 JAMESTOWN NETWORKS 3787 FIBER OPTICS INTERNET CONNECTION 14Page: Packet Page 44 of 564 12/10/2015 Voucher List City of Edmonds 15 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217554 12/10/2015 (Continued)075062 JAMESTOWN NETWORKS Dec-15 Fiber Optics Internet Connection 001.000.31.518.87.42.00 500.00 9.5% Sales Tax 001.000.31.518.87.42.00 47.50 Total :547.50 217555 12/10/2015 015270 JCI JONES CHEMICALS INC 674989 WWTP-HYPOCHLORITE hypochlorite solution 4586 gal 423.000.76.535.80.31.53 3,790.33 Total :3,790.33 217556 12/10/2015 072650 KCDA PURCHASING COOPERATIVE 3981621 INV#3981621 ACCT#100828 - EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.41.521.10.31.00 242.30 HANDLING FEE 001.000.41.521.10.31.00 50.90 9.5% Sales Tax 001.000.41.521.10.31.00 23.02 Total :316.22 217557 12/10/2015 074135 LAFAVE, CAROLYN 120715 UNITED WAY CITY CAMPAIGN United Way Campaign Bingo candy 001.000.21.513.10.49.00 27.58 United Way Campaign bake-off 001.000.21.513.10.49.00 10.93 United Way Campaign wiffleball & 001.000.21.513.10.49.00 34.02 Comprehensive Emergency Management 001.000.21.513.10.49.00 30.75 Total :103.28 217558 12/10/2015 066522 LAKESIDE INDUSTRIES INC E4CD.Pmt 2 E4CD.PMT 2 THRU 11/06/15 E4CD.Pmt 2 thru 11/06/15 112.200.68.595.33.65.00 80,977.24 15Page: Packet Page 45 of 564 12/10/2015 Voucher List City of Edmonds 16 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :80,977.2421755812/10/2015 066522 066522 LAKESIDE INDUSTRIES INC 217559 12/10/2015 017135 LANDAU ASSOCIATES INC 0036228 CIVIC ACQUIS PHASE I ENVIRON SITE ASSESS CIVIC ACQUIS PHASE I ENVIRON SITE 132.000.64.594.76.41.00 5,000.00 T.O. 15-07 : GAENZ PEER REVIEW36281 T.O. 15-07: Gaenz Peer Review~ 001.000.245.965 2,500.00 Total :7,500.00 217560 12/10/2015 075016 LEMAY MOBILE SHREDDING 4459755 INV #4459755 SHREDDING SERVICES INVOICE #4459755~ 001.000.25.514.30.41.00 4.56 INVOICE #4459755~ 001.000.31.514.23.41.00 4.56 INV#4459957 ACCT#2185-952778-819 EDMONDS4459957 SHRED 2 TOTES @ $4.56 11/25/15 001.000.41.521.10.41.00 9.12 Total :18.24 217561 12/10/2015 074263 LYNNWOOD WINSUPPLY CO 010751-00 PM; RUBBBER COVER, NIPPLE, BRUSHES PM; RUBBBER COVER, NIPPLE, BRUSHES 001.000.64.576.80.31.00 72.06 9.5% Sales Tax 001.000.64.576.80.31.00 6.85 PM: RUBBER COVER, BRUSH010752-00 PM: RUBBER COVER, BRUSH 001.000.64.576.80.31.00 55.52 9.5% Sales Tax 001.000.64.576.80.31.00 5.27 Total :139.70 217562 12/10/2015 020039 MCMASTER-CARR SUPPLY CO 42330478 WWTP: SUPPLIES, MECHANICAL Stainless Steel 90 Degree Angle 423.000.76.535.80.31.21 75.31 Freight 16Page: Packet Page 46 of 564 12/10/2015 Voucher List City of Edmonds 17 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217562 12/10/2015 (Continued)020039 MCMASTER-CARR SUPPLY CO 423.000.76.535.80.31.21 15.53 WWTP-SUPPLIES.MECHANICAL44316453 SUPPLIES AND TOOLS 423.000.76.535.80.31.21 316.35 Freight 423.000.76.535.80.31.21 8.05 WWTP-SUPPLIES, MECHANICAL44332023 Steel Ball Valve and Stainless steel 423.000.76.535.80.31.21 165.76 Freight 423.000.76.535.80.31.21 22.16 Total :603.16 217563 12/10/2015 071011 MIDCO-WEST INC 440017736 WWTP-FORKLIFT REPAIR FORKLIFT REPAIR 423.000.76.535.80.48.21 774.40 9.5% Sales Tax 423.000.76.535.80.48.21 73.57 WWTP-REPAIR/INSTALL PARTS440018394 INSTALL HYD DUMPSTER ON STR 423.000.76.535.80.48.21 179.75 9.5% Sales Tax 423.000.76.535.80.48.21 17.08 Total :1,044.80 217564 12/10/2015 074831 MILLER PAINT COMPANY 291407111 Traffic - Paint Truck Supplies Traffic - Paint Truck Supplies 111.000.68.542.64.31.00 48.60 9.5% Sales Tax 111.000.68.542.64.31.00 4.62 Total :53.22 217565 12/10/2015 024001 NC MACHINERY MVCS0252598 Unit 106 - Hose Unit 106 - Hose 511.000.77.548.68.31.10 11.67 17Page: Packet Page 47 of 564 12/10/2015 Voucher List City of Edmonds 18 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217565 12/10/2015 (Continued)024001 NC MACHINERY Freight 511.000.77.548.68.31.10 6.92 9.5% Sales Tax 511.000.77.548.68.31.10 1.77 Total :20.36 217566 12/10/2015 074724 NEWMAN-BURROW LLC 50720 EDMONDS PORTION OF WTR/SPRING 2016 DIGIT EDMONDS PORTION OF WTR/SPRING 2016 001.000.64.571.22.49.00 524.50 Total :524.50 217567 12/10/2015 072032 NORR, JULIE 20257 GINGERBREAD 20257 GINGERBREAD HOUSE INSTRUCTION 20257 GINGERBREAD HOUSE INSTRUCTION 001.000.64.571.22.41.00 124.80 20258 GINGERBREAD HOUSE INSTRUCTION20258 GINGERBREAD 20258 GINGERBREAD HOUSE INSTRUCTION 001.000.64.571.22.41.00 144.00 Total :268.80 217568 12/10/2015 061013 NORTHWEST CASCADE INC 2-1443051 HAINES WHARF PARK HONEY BUCKET HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 218.78 WILLOW CREEK HONEY BUCKET2-1448711 WILLOW CREEK HONEY BUCKET 001.000.64.576.80.45.00 113.85 Total :332.63 217569 12/10/2015 063511 OFFICE MAX INC 509309 CEMETERY PRINTER CARTRIDGES CEMETERY PRINTER CARTRIDGES 130.000.64.536.50.31.00 57.48 9.5% Sales Tax 130.000.64.536.50.31.00 5.47 P&R: COLORED PAPER510821 P&R: COLORED PAPER 001.000.64.571.21.31.00 34.95 18Page: Packet Page 48 of 564 12/10/2015 Voucher List City of Edmonds 19 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217569 12/10/2015 (Continued)063511 OFFICE MAX INC 9.5% Sales Tax 001.000.64.571.21.31.00 3.31 PM: PLANNER, HNG FLDR, TOWELETTES, BINDE514212 PM: PLANNER, HNG FLDR, TOWELETTES, 001.000.64.576.80.31.00 101.61 9.5% Sales Tax 001.000.64.576.80.31.00 9.64 PHONE REST, BATTERIES, MOUSE514664 ADMIN: SHOULDER REST 001.000.64.571.21.31.00 9.65 ARTS COMM: MOUSE, BATTERIES 117.100.64.573.20.31.00 32.59 9.5% Sales Tax 001.000.64.571.21.31.00 0.92 9.5% Sales Tax 117.100.64.573.20.31.00 3.10 Total :258.72 217570 12/10/2015 070166 OFFICE OF THE STATE TREASURER November, 2015 COURT, BLDG CODE & JIS TRANSMITTAL Emergency Medical Services & Trauma 001.000.237.120 1,040.00 PSEA 1, 2 & 3 Account 001.000.237.130 20,469.84 Building Code Fee Account 001.000.237.150 108.00 Accessible Communities Acct 001.000.237.290 45.54 State Patrol Death Investigation 001.000.237.330 51.04 Judicial Information Systems Account 001.000.237.180 4,632.76 School Zone Safety Account 001.000.237.200 281.76 Washington Auto Theft Prevention 19Page: Packet Page 49 of 564 12/10/2015 Voucher List City of Edmonds 20 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217570 12/10/2015 (Continued)070166 OFFICE OF THE STATE TREASURER 001.000.237.250 2,074.08 Traumatic Brain Injury 001.000.237.260 394.32 Multi-Model Transportation 001.000.237.300 45.57 Hwy Safety Acct 001.000.237.320 81.05 Crime Lab Blood Breath Analysis 001.000.237.170 81.27 WSP Hwy Acct 001.000.237.340 289.84 Total :29,595.07 217571 12/10/2015 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 17.18 HICKMAN PARK DRINKING FOUNTAIN & SPRINKL0060860 HICKMAN PARK DRINKING FOUNTAIN & 001.000.64.576.80.47.00 95.02 Total :112.20 217572 12/10/2015 007800 PETTY CASH Nov17-Dec9 NOV 17 THRU DEC 9 PETTY CASH Mileage to 2 day class in Mt 421.000.74.534.80.43.00 99.13 Foor for 11/19 Sup. Training - Mary Ann 001.000.22.518.10.49.00 30.12 Golida Brund photo props, paint brushes 001.000.22.518.10.49.00 17.07 Holiday Brunch Pineapples - Tammy 001.000.22.518.10.49.00 7.98 Holiday Brunch Decorations - Tammy 001.000.22.518.10.49.00 30.00 Holiday Brunch Leis - Tammy Rankins 001.000.22.518.10.49.00 25.00 Mileage to meetings in Everett and 20Page: Packet Page 50 of 564 12/10/2015 Voucher List City of Edmonds 21 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217572 12/10/2015 (Continued)007800 PETTY CASH 001.000.62.558.60.43.00 76.24 Holiday Brunch Centerpiece Paper 001.000.22.518.10.49.00 10.51 Food for 11/17 Sup. Training - Mary Ann 001.000.22.518.10.49.00 30.09 Total :326.14 217573 12/10/2015 028860 PLATT ELECTRIC SUPPLY INC I151040 City Hall - Supplies 9.5% Sales Tax 001.000.66.518.30.31.00 1.28 City Hall - Supplies 001.000.66.518.30.31.00 13.43 WWTP-SUPPLIES.ELECTRICAL-REPAIR/REPLACEI212039 ELECTRICAL SUPPLES-REPAIR AND REPLACE 423.000.76.535.80.48.22 187.42 9.5% Sales Tax 423.000.76.535.80.48.22 17.80 WWTP-REPAIR/MAINTENANCE ELECTRICI219617 HOF A30P30 Panel 423.000.76.535.80.48.22 227.25 9.5% Sales Tax 423.000.76.535.80.48.22 21.59 Total :468.77 217574 12/10/2015 070160 POETS & WRITERS INC 2016-15203 WOTS P&W AD WOTS P&W AD 123.000.64.573.20.41.40 1,590.00 Total :1,590.00 217575 12/10/2015 075432 POINT BLANK ENTERPRISES IF-1214491 INV#IF-1214491 - BURRELL - EDMONDS PD AXIIIA BALLISTIC VEST 001.000.41.521.22.24.00 896.00 Freight 001.000.41.521.22.24.00 5.80 21Page: Packet Page 51 of 564 12/10/2015 Voucher List City of Edmonds 22 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :901.8021757512/10/2015 075432 075432 POINT BLANK ENTERPRISES 217576 12/10/2015 064088 PROTECTION ONE 291104 ALARM MONITORING - PARKS MAINT./FS #16 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.66.518.30.42.00 21.33 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.64.576.80.42.00 21.33 ALARM MONITORING FOR FIRE STATION #16 001.000.66.518.30.42.00 130.38 ALARM MONITORING - PARKS MAINT./FS #16291104 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.66.518.30.42.00 21.33 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.64.576.80.42.00 21.33 Total :215.70 217577 12/10/2015 070809 PUGET SOUND EXECUTIVE 15-2204 COURT SECURITY COURT SECURITY 001.000.23.512.50.41.00 440.00 Total :440.00 217578 12/10/2015 072162 RANKINS, TAMMY 1BD12EH00100ML HOLIDAY BRUNCH DECORATIONS Holiday Brunch Decorations 001.000.22.518.10.49.00 65.91 9.2% Sales Tax 001.000.22.518.10.49.00 6.06 Total :71.97 217579 12/10/2015 062657 REGIONAL DISPOSAL COMPANY 0000049150 Storm Dump Fees Storm Dump Fees 422.000.72.531.10.49.00 501.30 Total :501.30 217580 12/10/2015 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W FIRE STATION #20 23009 88TH AVE W 001.000.66.518.30.47.00 147.73 PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897 22Page: Packet Page 52 of 564 12/10/2015 Voucher List City of Edmonds 23 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217580 12/10/2015 (Continued)061540 REPUBLIC SERVICES #197 PUBLIC WORKS OMC 7110 210TH ST SW 001.000.65.518.20.47.00 29.73 PUBLIC WORKS OMC 7110 210TH ST SW 111.000.68.542.90.47.00 112.99 PUBLIC WORKS OMC 7110 210TH ST SW 421.000.74.534.80.47.00 112.99 PUBLIC WORKS OMC 7110 210TH ST SW 423.000.75.535.80.47.10 112.99 PUBLIC WORKS OMC 7110 210TH ST SW 511.000.77.548.68.47.00 112.99 PUBLIC WORKS OMC 7110 210TH ST SW 422.000.72.531.90.47.00 112.99 FIRE STATION #16 8429 196TH ST SW3-0197-0801132 FIRE STATION #16 8429 196TH ST SW 001.000.66.518.30.47.00 158.12 CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729 CLUBHOUSE 6801 N MEADOWDALE RD 001.000.66.518.30.47.00 69.50 Total :970.03 217581 12/10/2015 075288 RODARTE CONSTRUCTION INC E7AC.Pmt 6 E7AC.PMT 6 THRU 10/31/15 E7AC.Pmt 6 thru 10/31/15 112.200.68.595.33.65.00 777,819.33 Total :777,819.33 217582 12/10/2015 069477 ROTARY OFFSET PRESS INC 34922 EDMONDS PORTION OF PRINTING OF 2016 WINT EDMONDS PORTION OF PRINTING OF 2016 001.000.64.571.22.49.00 4,409.06 EDMONDS PORTION OF PRINTING OF 2016 117.100.64.573.20.41.40 1,750.00 Total :6,159.06 217583 12/10/2015 071467 S MORRIS COMPANY NOV 2015 INVOICE 11/30/15 ACCT#70014 - EDMONDS PD #180825 1 NPC - 11/12/15 001.000.41.521.70.41.00 11.71 23Page: Packet Page 53 of 564 12/10/2015 Voucher List City of Edmonds 24 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217583 12/10/2015 (Continued)071467 S MORRIS COMPANY #181652 5 NPC - 11/25/15 001.000.41.521.70.41.00 58.55 Total :70.26 217584 12/10/2015 067681 SAGE CONTROL ORDNANCE INC 11952 INV#11952 CUST#EE0065 - EDMONDS PD PROPELLING CHG - SMOKELESS 628.000.41.521.23.31.00 525.00 PROPELLING CHG-BATON LESS 628.000.41.521.23.31.00 175.00 Freight 628.000.41.521.23.31.00 45.00 Total :745.00 217585 12/10/2015 075442 SAHLSTROM, BROOKE BID-103115 ADMINISTRATIVE SERVICES FOR OCTOBER Administrative services for Edmonds 140.000.61.558.70.41.00 169.80 Total :169.80 217586 12/10/2015 061135 SEAVIEW CHEVROLET 271045 Unit 7 - Cluster Unit 7 - Cluster 511.000.77.548.68.31.10 320.00 9.5% Sales Tax 511.000.77.548.68.31.10 30.40 Unit 796 - Gaskets271270 Unit 796 - Gaskets 511.000.77.548.68.31.10 35.37 9.5% Sales Tax 511.000.77.548.68.31.10 3.36 Unit 127 - Parts272689 Unit 127 - Parts 511.000.77.548.68.31.10 24.04 9.5% Sales Tax 511.000.77.548.68.31.10 2.28 Svc FeesFC1509-A Svc Fees 24Page: Packet Page 54 of 564 12/10/2015 Voucher List City of Edmonds 25 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217586 12/10/2015 (Continued)061135 SEAVIEW CHEVROLET 511.000.77.548.68.31.10 1.45 Svc FeesFC1510-A Svc Fees 511.000.77.548.68.31.10 5.83 Svc FeesFC1511-A Svc Fees 511.000.77.548.68.31.10 5.83 Total :428.56 217587 12/10/2015 074997 SEITEL SYSTEMS, LLC 28810 14108-SUPPORT NOV 2015 WORK COMPLETED 14108-Support November 10 - 24, 2015 001.000.31.518.88.41.00 1,687.50 Total :1,687.50 217588 12/10/2015 036509 SIGNATURE FORMS INC 027091 CITY CLERK BUSINESS LICENSE & RENEWAL FO BUSINESS LICENSE RENEWAL FORMS QTY. 001.000.25.514.30.31.00 314.25 CITY BUSINESS LICENSE QTY. 5,000 001.000.25.514.30.31.00 313.75 Freight 001.000.25.514.30.31.00 56.96 9.5% Sales Tax 001.000.25.514.30.31.00 65.07 Total :750.03 217589 12/10/2015 074906 SITE WORKSHOP LLC 3761 CITY PARK SPRAYPARK LANDSCAPE ARCHITECTU CITY PARK SPRAYPARK LANDSCAPE 132.000.64.594.76.41.00 9,258.02 CITY PARK SPRAYPARK LANDSCAPE ARCHIT SVC3854 CITY PARK SPRAYPARK LANDSCAPE ARCHIT 132.000.64.594.76.41.00 7,718.80 Total :16,976.82 217590 12/10/2015 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W / METER 1 TRAFFIC LIGHT 9933 100TH AVE W / METER 25Page: Packet Page 55 of 564 12/10/2015 Voucher List City of Edmonds 26 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217590 12/10/2015 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.64.47.00 38.00 LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9 LIFT STATION #8 113 RAILROAD AVE / 423.000.75.535.80.47.10 70.26 FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8 FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 1,538.91 TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W / METER 111.000.68.542.64.47.00 26.42 TRAFFIC LIGHT 22400 76TH AVE W / METER 12005-9488-5 TRAFFIC LIGHT 22400 76TH AVE W / METER 111.000.68.542.64.47.00 17.49 ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3 ANWAY PARK 131 SUNSET AVE / METER 001.000.64.576.80.47.00 264.22 DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3 DECORATIVE LIGHTING 115 2ND AVE S / 111.000.68.542.63.47.00 23.82 BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7 BRACKETT'S LANDING NORTH 50 RAILROAD 001.000.64.576.80.47.00 59.18 TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVE / METER 111.000.68.542.64.47.00 36.25 TRAFFIC LIGHT 21132 76TH AVE W / METER 12011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W / METER 111.000.68.542.64.47.00 24.78 PINE ST PARK2013-2711-1 PINE ST PARK 001.000.64.576.80.47.00 18.54 LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7 LIFT STATION #14 7905 1/2 211TH PL SW / 423.000.75.535.80.47.10 21.15 LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6 26Page: Packet Page 56 of 564 12/10/2015 Voucher List City of Edmonds 27 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217590 12/10/2015 (Continued)037375 SNO CO PUD NO 1 LIFT STATION #7 121 W DAYTON ST / METER 423.000.75.535.80.47.10 208.56 CEMETERY BUILDING2015-5730-3 CEMETERY BUILDING 001.000.64.576.80.47.00 160.57 TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4 TRAFFIC LIGHT 660 EDMONDS WAY / METER 111.000.68.542.64.47.00 28.13 PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.68.542.64.47.00 30.56 STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5 STREET LIGHTING (183 LIGHTS @ 150W) / 111.000.68.542.63.47.00 906.95 BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5 BRACKETT'S LANDING SOUTH 100 RAILROAD 001.000.64.576.80.47.00 26.61 CEMETERY WELL PUMP2021-6153-5 CEMETERY WELL PUMP 001.000.64.576.80.47.00 71.78 PEDEST CAUTION LIGHT 7801 212TH ST SW /2021-9128-4 PEDEST CAUTION LIGHT 7801 212TH ST SW / 111.000.68.542.63.47.00 18.54 TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W / METER 111.000.68.542.64.47.00 24.69 LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9 LIFT STATION #1 105 CASPERS ST / METER 423.000.75.535.80.47.10 561.94 STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6 STREET LIGHTING (303 LIGHTS @ 200W) / 111.000.68.542.63.47.00 2,861.82 STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2 STREET LIGHTING (13 LIGHTS @ 400W) / 111.000.68.542.63.47.00 120.42 27Page: Packet Page 57 of 564 12/10/2015 Voucher List City of Edmonds 28 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217590 12/10/2015 (Continued)037375 SNO CO PUD NO 1 STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3 STREET LIGHTING (2029 LIGHTS @ 100W) / 111.000.68.542.63.47.00 15,217.47 STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8 STREET LIGHTING (58 LIGHTS @ 250W) / 111.000.68.542.63.47.00 350.05 WWTP ENERGY MANAGEMENT SERVICE / NOT MET2025-7952-0 WWTP ENERGY MANAGEMENT SERVICE / NOT 423.000.76.535.80.47.61 9.14 STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3 STREET LIGHTING (1 LIGHT @ 150W) / NOT 111.000.68.542.63.47.00 4.46 STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7 STREET LIGHTING (18 LIGHTS @ 200W) / 111.000.68.542.63.47.00 99.03 STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5 STREET LIGHTING (5 LIGHTS @ 400W) / NOT 111.000.68.542.63.47.00 52.21 STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3 STREET LIGHTING (2 LIGHTS @ 100W) / NOT 111.000.68.542.63.47.00 13.27 STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0 STREET LIGHTING (26 LIGHTS @ 250W) / 111.000.68.542.63.47.00 180.24 DECORATIVE & STREET LIGHTING 226122053-0758-0 DECORATIVE & STREET LIGHTING 22612 111.000.68.542.64.47.00 231.95 Total :23,317.41 217591 12/10/2015 006630 SNOHOMISH COUNTY 67465 PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 507.00 ILLEGAL DUMP BOX SPRING 422.000.72.531.10.49.00 5.00 WWTP-DEBRIS. CFL. BATTERUESMR163911 28Page: Packet Page 58 of 564 12/10/2015 Voucher List City of Edmonds 29 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217591 12/10/2015 (Continued)006630 SNOHOMISH COUNTY Debris, CFL and Batteries 423.000.76.535.80.47.66 84.00 Total :596.00 217592 12/10/2015 070167 SNOHOMISH COUNTY TREASURER November 2015 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 512.42 Total :512.42 217593 12/10/2015 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 550.68 WWTP 200 2ND AVE S / RECYCLING103584 WWTP 200 2ND AVE S / RECYCLING 423.000.76.535.80.47.66 1,150.26 FRANCES ANDERSON CENTER 700 MAIN ST103585 FRANCES ANDERSON CENTER 700 MAIN ST 001.000.66.518.30.47.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 555.23 PARKS MAINT GARBAGE AND RECYCLING103587 PARKS MAINT GARBAGE AND RECYCLING 001.000.64.576.80.47.00 670.20 CITY HALL 121 5TH AVE N103588 CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.89 Total :4,060.73 217594 12/10/2015 038410 SOUND SAFETY PRODUCTS 21108/1 Water - Work Jeans - V Smith Water - Work Jeans - V Smith 421.000.74.534.80.24.00 212.50 9.2% Sales Tax 421.000.74.534.80.24.00 19.55 29Page: Packet Page 59 of 564 12/10/2015 Voucher List City of Edmonds 30 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :232.0521759412/10/2015 038410 038410 SOUND SAFETY PRODUCTS 217595 12/10/2015 071585 STERICYCLE INC 3003242907 INV#3003242907 CUST#6076358 - EDMONDS PD MIMIMUM MONTHLY CHARGE 001.000.41.521.80.41.00 10.00 9.5% Sales Tax 001.000.41.521.80.41.00 0.36 Total :10.36 217596 12/10/2015 040916 TC SPAN AMERICA 72128 Water Sewer - Work T's Silk Screen Water Sewer - Work T's Silk Screen 421.000.74.534.80.24.00 21.25 Water Sewer - Work T's Silk Screen 423.000.75.535.80.24.00 21.25 9.5% Sales Tax 421.000.74.534.80.24.00 2.02 9.5% Sales Tax 423.000.75.535.80.24.00 2.02 Total :46.54 217597 12/10/2015 071666 TETRA TECH INC 35009-1A E5DB.SERVICES THRU 10/31/15 E5DB.Services thru 10/31/15 112.200.68.595.33.41.00 2,100.61 E5DB.SERVICES THRU 10/31/1535009-1B E5DB.Services thru 10/31/15 112.200.68.595.33.41.00 4,321.20 Total :6,421.81 217598 12/10/2015 066056 THE SEATTLE TIMES 595100-101 ADVERTISING FOR HOLIDAYS Advertising in Seattle Times online and 001.000.61.558.70.41.40 3,500.00 Advertising in Seattle Times online and 120.000.31.575.42.41.40 720.00 Total :4,220.00 217599 12/10/2015 038315 THYSSENKRUPP ELEVATOR 5000420115 Library - Repairs 30Page: Packet Page 60 of 564 12/10/2015 Voucher List City of Edmonds 31 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217599 12/10/2015 (Continued)038315 THYSSENKRUPP ELEVATOR Library - Repairs 001.000.66.518.30.48.00 294.75 9.5% Sales Tax 001.000.66.518.30.48.00 28.00 Total :322.75 217600 12/10/2015 062693 US BANK 3249 POSTAGE FOR PASSPORTS POSTAGE FOR PASSPORTS 001.000.23.512.50.42.00 45.45 AWC 2016 ACTION DAYS4697 AWC 2016 action days registration 001.000.21.513.10.49.00 150.00 Town Hall meeting refreshments 001.000.21.513.10.31.00 11.97 meeting supply rolling cart (returned) 001.000.21.513.10.31.00 38.94 mouse pad 001.000.21.513.10.31.00 5.30 meeting supply rolling cart, wireless 001.000.21.513.10.31.00 112.84 Comprehensive emergency management 001.000.21.513.10.49.00 20.45 AMAZON PRIME MEMBERSHIP CREDIT4697 credit for Amazon Prime Membership 001.000.21.513.10.49.00 -99.00 UNITED WAY CAMPAIGN BINGO4697 United Way Campaign bingo set 001.000.21.513.10.31.00 16.99 9.5% Sales Tax 001.000.21.513.10.31.00 1.61 LEGISLATIVE AGENDA DISCUSSION4697 Working lunch for legislative agenda 001.000.21.513.10.49.00 29.45 MEETING SUPPLY ROLLING CART RETURNED4697a Wayfair - Meeting supply rolling cart 31Page: Packet Page 61 of 564 12/10/2015 Voucher List City of Edmonds 32 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217600 12/10/2015 (Continued)062693 US BANK 001.000.21.513.10.31.00 -33.95 VIPRE, AUTOCAD, SYMANTEC, LED HDTV, DOMA5179 Bulkregister.com - Domain name 001.000.31.518.88.49.00 29.50 Techbatterysolutions.com - APC RBC43 001.000.31.518.88.31.00 120.75 Bulkregister.com - Domain name 001.000.31.518.88.49.00 28.51 Amazon - HGST Deskstar NAS 4TB 7200RPM 001.000.31.518.88.48.00 177.49 Newegg.com - Changhong 49" Class 1080p 001.000.62.524.20.49.00 1,089.00 Newegg.com - Rosewill RHTB-14005 TV 001.000.62.524.20.49.00 71.97 Newegg.com - Insten High Speed HDMI 001.000.62.524.20.49.00 7.69 Newegg.com - ASUS VS Series VS228H-P 001.000.62.524.20.49.00 604.90 Newegg.com - Philips Extra Bass Hifi 001.000.62.524.20.49.00 21.83 Newegg.com - Lenovo Desktop Computer 001.000.62.524.20.49.00 337.53 Avangate - RSForm!Pro Multi site 001.000.31.518.88.49.00 106.66 Symantec - File Share Encryption 1 yr 001.000.31.518.88.41.00 1,533.00 DLT Solutions - Autodesk AutoCAD (Qty 421.000.74.534.80.49.00 929.94 DLT Solutions - Autodesk AutoCAD (Qty 422.000.72.531.40.49.00 929.94 DLT Solutions - Autodesk AutoCAD (Qty 423.000.75.535.80.49.00 929.93 Bulkregister.com - Domain Name 001.000.31.518.88.49.00 14.75 32Page: Packet Page 62 of 564 12/10/2015 Voucher List City of Edmonds 33 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217600 12/10/2015 (Continued)062693 US BANK ThreatTrack Security - VIPRE Business 001.000.31.518.88.49.00 3,640.88 Amazon - Tech Armor Apple iPad Air 2 001.000.31.518.88.31.00 19.95 Amazon - KHOMO Dual Super Slim Carbon 001.000.31.518.88.31.00 32.72 ExpertsExchange.com - IT Solutions 001.000.31.518.88.49.00 19.95 Techbatterysolutions.com - APC RBC55 001.000.31.518.88.31.00 142.95 Newegg.com - Insten High Speed HDMI 001.000.31.518.88.31.00 38.45 Newegg.com - SanDisk 4GB microSD high 001.000.31.518.88.31.00 8.55 Newegg.com - HP LaserJet Pro M225DN 001.000.64.571.29.49.00 217.48 Newegg.com - Aukey M3H4 4-port USB 3.0 001.000.31.518.88.31.00 159.92 Amazon - Microsoft Surface 3 Cover, 001.000.31.518.88.31.00 180.51 TYLER YEAR END FORMS, UPS FREIGHT CHARGE5639 Tyler Business Forms - 1099, W-2 and 001.000.31.514.23.31.00 284.68 UPS freight charges 001.000.31.518.88.42.00 9.90 SURVEY MONKEY, SUPPLIES FOR HOLIDAY MARK5923 Supplies for Holiday Market, propane, 001.000.61.558.70.31.00 330.18 Parking for director attending Sno Co 001.000.61.557.20.43.00 3.00 Renew subscription to Survey Monkey 001.000.61.557.20.41.00 300.00 December subscription to OfficeSpace 001.000.61.558.70.41.00 100.00 33Page: Packet Page 63 of 564 12/10/2015 Voucher List City of Edmonds 34 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217600 12/10/2015 (Continued)062693 US BANK Facebook ad 001.000.61.558.70.41.40 1.00 DECEMBER MAYOR'S LUNCHEON MEETING7483 December 2015 Mayor's Luncheon Meeting 001.000.21.513.10.49.00 13.00 Total :12,736.56 217601 12/10/2015 075506 US BANK 4042611 EDMLTGO07 City of Edmonds WA Limited Tax Gen 001.000.39.592.18.89.00 73.70 City of Edmonds WA Limited Tax Gen 126.000.39.592.75.89.00 33.15 City of Edmonds WA Limited Tax Gen 111.000.68.592.42.89.00 5.70 City of Edmonds WA Limited Tax Gen 421.000.74.592.34.89.00 3.83 City of Edmonds WA Limited Tax Gen 422.000.72.592.31.89.00 139.66 City of Edmonds WA Limited Tax Gen 423.000.75.592.35.89.00 3.06 City of Edmonds WA Limited Tax Gen 423.100.76.592.39.89.00 165.90 EDMLTGOREF124042613 City of Edmonds Limited General 001.000.39.592.18.89.00 313.61 City of Edmonds Limited General 126.000.39.592.75.89.00 100.34 City of Edmonds Limited General 423.100.76.592.39.89.00 11.05 EDMWATREF114042618 City of Edmonds Water and Sewer 421.000.74.592.34.89.00 254.87 City of Edmonds Water and Sewer 422.000.72.592.31.89.00 122.74 34Page: Packet Page 64 of 564 12/10/2015 Voucher List City of Edmonds 35 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217601 12/10/2015 (Continued)075506 US BANK City of Edmonds Water and Sewer 423.000.75.592.35.89.00 38.85 City of Edmonds Water and Sewer 423.100.76.592.39.89.00 8.54 EDMWATSEW134042623 City of Edmonds Water and Sewer Revenue 421.000.74.592.34.89.00 150.71 City of Edmonds Water and Sewer Revenue 422.000.72.592.31.89.00 25.63 City of Edmonds Water and Sewer Revenue 423.000.75.592.35.89.00 248.66 EDMWATSEW154044241 City of Edmonds WA Water and Sewer 421.000.74.592.34.89.00 92.58 City of Edmonds WA Water and Sewer 422.000.72.592.31.89.00 61.15 City of Edmonds WA Water and Sewer 423.000.75.592.35.89.00 152.02 Total :2,005.75 217602 12/10/2015 067865 VERIZON WIRELESS 9756027661 C/A 571242650-0001 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 -300.00 C/A 571242650-00019756027661 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 315.78 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 55.87 iPhone/iPad Cell Service Econ 001.000.61.557.20.42.00 75.53 iPad Cell Service Council 001.000.11.511.60.42.00 300.10 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 75.86 35Page: Packet Page 65 of 564 12/10/2015 Voucher List City of Edmonds 36 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217602 12/10/2015 (Continued)067865 VERIZON WIRELESS iPhone/iPad Cell Service Development 001.000.62.524.10.42.00 95.52 iPhone/iPad Cell Service Engineering 001.000.67.532.20.42.00 600.64 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 83.75 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 95.52 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 95.52 iPhone/iPad Cell Service IS 001.000.31.518.88.42.00 292.57 iPhone/iPad Cell Service IS 001.000.31.518.88.35.00 580.34 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 95.52 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 40.01 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 915.87 Air cards Police Dept 001.000.41.521.22.42.00 800.24 iPhone/iPad Cell Service Planning Dept 001.000.62.558.60.42.00 40.01 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 26.55 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 7.59 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 26.55 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 7.59 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 7.58 36Page: Packet Page 66 of 564 12/10/2015 Voucher List City of Edmonds 37 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217602 12/10/2015 (Continued)067865 VERIZON WIRELESS iPhone/iPad Cell Service PW Street Dept 111.000.68.542.90.42.00 171.38 iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 55.51 iPhone/iPad Cell Service PW Water/Sewer 421.000.74.534.80.42.00 120.71 iPhone/iPad Cell Service PW Water/Sewer 423.000.75.535.80.42.00 120.70 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 178.29 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 218.30 iPad Cell Service Storm 422.000.72.531.90.42.00 148.27 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 189.63 C/A 772540262-000019756148703 Lift Station access 001.000.31.518.88.42.00 74.47 Total :5,611.77 217603 12/10/2015 065035 WASHINGTON STATE PATROL I16003881 INV#I16003881 EDM301 - EDMONDS PD BACKGROUND CHECKS -NOV 2015 001.000.237.100 147.50 Total :147.50 217604 12/10/2015 067195 WASHINGTON TREE EXPERTS I15-621 Street - Remove Tree at 9126 Bowdoin Way Street - Remove Tree at 9126 Bowdoin Way 111.000.68.542.71.48.00 950.00 9.5% Sales Tax 111.000.68.542.71.48.00 90.25 Street - Remove Trees at 1031 Main StI15-623 Street - Remove Trees at 1031 Main St 111.000.68.542.71.48.00 820.00 9.5% Sales Tax 37Page: Packet Page 67 of 564 12/10/2015 Voucher List City of Edmonds 38 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217604 12/10/2015 (Continued)067195 WASHINGTON TREE EXPERTS 111.000.68.542.71.48.00 77.90 Street- Remove Tree at 10202 236th PL WI15-624 Street- Remove Tree at 10202 236th PL W 111.000.68.542.71.48.00 900.00 9.5% Sales Tax 111.000.68.542.71.48.00 85.50 Street - Remove 4 Trees at 7215 175thI15-642 Street - Remove 4 Trees at 7215 175th 111.000.68.542.71.48.00 1,575.00 9.5% Sales Tax 111.000.68.542.71.48.00 149.63 Street - Remove Red Cedar at 7711 194thI15-643 Street - Remove Red Cedar at 7711 194th 111.000.68.542.71.48.00 625.00 9.5% Sales Tax 111.000.68.542.71.48.00 59.38 Street - Remove Trees at 22907 102nd PlI15-644 Street - Remove Trees at 22907 102nd Pl 111.000.68.542.71.48.00 1,100.00 9.5% Sales Tax 111.000.68.542.71.48.00 104.50 YOST PARK TREE SERVICE DEAD MAPLEI15-677 YOST PARK TREE SERVICE DEAD MAPLE 001.000.64.576.80.48.00 2,600.00 9.5% Sales Tax 001.000.64.576.80.48.00 247.00 Total :9,384.16 217605 12/10/2015 045912 WASPC INV026622 INV026622 EDMONDS PD - COMPAAN CONFERENCE REGISTRATION - WASPC FALL 001.000.41.521.10.49.00 300.00 Total :300.00 217606 12/10/2015 071359 WASSER CORPORATION INV000007101 WWTP-SUPPLIES. MECHANICAL MC LUSTER PAINT-SAFETY BLUE 38Page: Packet Page 68 of 564 12/10/2015 Voucher List City of Edmonds 39 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217606 12/10/2015 (Continued)071359 WASSER CORPORATION 423.000.76.535.80.31.21 189.00 Freight 423.000.76.535.80.31.21 43.00 9.5% Sales Tax 423.000.76.535.80.31.21 17.96 Total :249.96 217607 12/10/2015 073552 WELCO SALES LLC 6883 250 New application for employment or 250 New application for employment or 001.000.22.518.10.31.00 95.00 9.5% Sales Tax 001.000.22.518.10.31.00 9.03 Total :104.03 217608 12/10/2015 072634 WHISTLE WORKWEAR 2120 Water - Work Jeans (5) - P Rochford Water - Work Jeans (5) - P Rochford 421.000.74.534.80.24.00 193.45 9.5% Sales Tax 421.000.74.534.80.24.00 18.38 Total :211.83 217609 12/10/2015 066678 WSDA PESTICIDE MGMT DIVISION 39844 MCGOWAN 39844 MCGOWAN PESTICIDE LICENSE RENEWAL 39844 MCGOWAN PESTICIDE LICENSE RENEWAL 001.000.64.576.80.49.00 33.00 46620 EDHOUSE PESTICIDE LICENSE RENEWAL46620 EDHOUSE 46620 EDHOUSE PESTICIDE LICENSE RENEWAL 001.000.64.576.80.49.00 33.00 53955 CURRAN PESTICIDE LICENSE RENEWAL53955 CURRAN 53955 CURRAN PESTICIDE LICENSE RENEWAL 001.000.64.576.80.49.00 33.00 63681 ROCKNE PESTICIDE LICENSE RENEWAL63681 ROCKNE 63681 ROCKNE PESTICIDE LICENSE RENEWAL 001.000.64.576.80.49.00 33.00 77744 HARRIS PESTICIDE LICENSE RENEWAL77744 HARRIS 77744 HARRIS PESTICIDE LICENSE RENEWAL 39Page: Packet Page 69 of 564 12/10/2015 Voucher List City of Edmonds 40 10:17:28AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217609 12/10/2015 (Continued)066678 WSDA PESTICIDE MGMT DIVISION 001.000.64.576.80.49.00 33.00 80090 BIRD PESTICIDE LICENSE RENEWAL80090 BIRD 80090 BIRD PESTICIDE LICENSE RENEWAL 001.000.64.576.80.49.00 33.00 Total :198.00 217610 12/10/2015 063008 WSDOT RE-313-ATB51116102 E1AA.GENERAL INSPECTION E1AA.General Inspection 112.200.68.595.33.41.00 72.94 Total :72.94 217611 12/10/2015 051282 ZUMAR INDUSTRIES INC 0179473 Traffic - Sign Supplies Traffic - Sign Supplies 111.000.68.542.64.31.00 840.00 Freight 111.000.68.542.64.31.00 42.56 9.5% Sales Tax 111.000.68.542.64.31.00 83.84 Total :966.40 Bank total : 1,414,663.37103 Vouchers for bank code :usbank 1,414,663.37Total vouchers :Vouchers in this report103 40Page: Packet Page 70 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA WTR 2016-17 Waterline Replacement Projects c468 E5JA STR 220 7th Ave N Sidewalk c421 E3DA STR 220th Street Overlay Project c462 E4CD Revised 12/9/2015 Packet Page 71 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Bikelink Project c474 E5DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA Revised 12/9/2015 Packet Page 72 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD FAC Public Safety Controls System Upgrades c444 E4LA STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STM Seaview Park Infiltration Facility c479 E5FD PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA STR SR104/City Park Mid-Block Crossing c454 E4DB General SR99 Enhancement Program c238 E6MA Revised 12/9/2015 Packet Page 73 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number UTILITIES Standard Details Updates s010 E5NA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 12/9/2015 Packet Page 74 of 564 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WtR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program STR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project STR E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 Revised 12/9/2015 Packet Page 75 of 564 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c418 224th Waterline Relocation (2013) WTR E3JB c141 OVD Watermain Improvements (2003) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines Revised 12/9/2015 Packet Page 76 of 564 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JA c422 2014 Waterline Replacement Program WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016-17 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza Revised 12/9/2015 Packet Page 77 of 564 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 12/9/2015 Packet Page 78 of 564 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E3JB c141 OVD Watermain Improvements (2003) SWR E3GB c142 OVD Sewer Lateral Improvements STR E2DB c146 Interurban Trail General E6MA c238 SR99 Enhancement Program STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7CB c268 Shell Valley Emergency Access Road PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements SWR E9GA c304 Sewer Lift Station Rehabilitation Design STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR E9DA c312 226th Street Walkway Project PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements WTR E0IA c324 AWD Intertie and Reservoir Improvements STM E0FC c326 Stormwater GIS Support FAC E0LA c327 Edmonds Museum Exterior Repairs Project STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC E0LB c332 Senior Center Roof Repairs WtR E1JA c333 2011 Waterline Replacement Program STM E1FD c339 Public Facilities Water Quality Upgrades WTR E1JE c340 2012 Waterline Replacement Program STM E1FF c341 Storm Contribution to Transportation Projects STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) Revised 12/9/2015 Packet Page 79 of 564 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1DA c354 Sunset Walkway Improvements WTR E0JA c363 2010 Waterline Replacement Program STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives WTR E1JK c375 Main Street Watermain STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 STM E2FE c382 2012 Citywide Storm Drainage Improvements WTR E2CA c388 2012 Waterline Overlay Program STR E2CB c389 Pioneer Way Road Repair SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project FAC E3LA c393 Frances Anderson Center Accessibility Upgrades WTR E3JA c397 2013 Waterline Replacement Program SWR E3GA c398 2013 Sewerline Replacement Project STR E2CC c399 5th Ave Overlay Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3DA c421 220 7th Ave N Sidewalk Revised 12/9/2015 Packet Page 80 of 564 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E4JA c422 2014 Waterline Replacement Program STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016-17 Waterline Replacement Projects SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects Revised 12/9/2015 Packet Page 81 of 564 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STR E7AC i005 228th St. SW Corridor Improvements STM E7FG m013 NPDES UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study Revised 12/9/2015 Packet Page 82 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC Public Safety Controls System Upgrades c444 E4LA FAC Senior Center Roof Repairs c332 E0LB General Edmonds Waterfront Access Analysis c478 E5DB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STM 190th Pl SW Wall Construction c428 E3FF STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC Revised 12/9/2015 Packet Page 83 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Public Facilities Water Quality Upgrades c339 E1FD STM Seaview Park Infiltration Facility c479 E5FD STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2009 Street Overlay Program c294 E9CA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 220 7th Ave N Sidewalk c421 E3DA STR 220th Street Overlay Project c462 E4CD STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Citywide Safety Improvements c404 E2AC STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Interurban Trail c146 E2DB Revised 12/9/2015 Packet Page 84 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 12/9/2015 Packet Page 85 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Pioneer Way Road Repair c389 E2CB STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR City-Wide Sewer Improvements c301 E8GD SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB UTILITIES Standard Details Updates s010 E5NA WTR 2010 Waterline Replacement Program c363 E0JA WtR 2011 Waterline Replacement Program c333 E1JA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE WTR 2013 Waterline Replacement Program c397 E3JA WTR 2014 Waterline Overlays c452 E4CC WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016-17 Waterline Replacement Projects c468 E5JA WTR 224th Waterline Relocation (2013)c418 E3JB Revised 12/9/2015 Packet Page 86 of 564 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Edmonds General Facilities Charge Study c345 E1JC WTR Five Corners Reservoir Re-coating c473 E5KA WTR Main Street Watermain c375 E1JK WTR OVD Watermain Improvements (2003)c141 E3JB WTR PRV Station 11 and 12 Abandonment c346 E1JD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 12/9/2015 Packet Page 87 of 564    AM-8187     3. C.              City Council Meeting Meeting Date:12/15/2015 Time:  Submitted By:Linda Hynd Department:City Clerk's Office Type: Action  Information Subject Title Acknowledge receipt of Claims for Damages from Brandon Mar ($1,353.00) and William Wilson ($22,903.62). Recommendation Acknowledge receipt of the Claims for Damages by minute entry. Previous Council Action N/A Narrative Brandon Mar 19700 12th Avenue NW Shoreline, WA 98177  ($1,353.00)  William A. Wilson 19120 94th Avenue W. Edmonds, WA 98020 ($22,903.62) Attachments Mar Claim for Damages Wilson Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 12/07/2015 02:40 PM Finalize for Agenda Scott Passey 12/08/2015 08:12 AM Form Started By: Linda Hynd Started On: 12/07/2015 01:32 PM Final Approval Date: 12/08/2015  Packet Page 88 of 564 Packet Page 89 of 564 Packet Page 90 of 564 Packet Page 91 of 564 Packet Page 92 of 564 Packet Page 93 of 564 Packet Page 94 of 564 Packet Page 95 of 564 Packet Page 96 of 564 Packet Page 97 of 564 Packet Page 98 of 564 Packet Page 99 of 564 Packet Page 100 of 564 Packet Page 101 of 564 Packet Page 102 of 564 Packet Page 103 of 564 Packet Page 104 of 564 Packet Page 105 of 564 Packet Page 106 of 564 Packet Page 107 of 564 Packet Page 108 of 564 Packet Page 109 of 564 Packet Page 110 of 564 Packet Page 111 of 564 Packet Page 112 of 564 Packet Page 113 of 564 Packet Page 114 of 564 Packet Page 115 of 564 Packet Page 116 of 564 Packet Page 117 of 564 Packet Page 118 of 564    AM-8183     3. D.              City Council Meeting Meeting Date:12/15/2015 Time:Consent   Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of Resolution Thanking Councilmember Joan Bloom for her Service as a Councilmember. Recommendation Previous Council Action Narrative This Resolution for Councilmember Joan Bloom has been placed on the Consent Agenda for approval. Attachments Councilmember Bloom Resolution Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 10:59 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 02:00 PM Final Approval Date: 12/10/2015  Packet Page 119 of 564 Resolution No: 1343 A Resolution of The Edmonds City Council Thanking Councilmember Joan Bloom for Her Service to the Edmonds City Council Whereas, Joan Bloom was elected to the City Council in November, 2011 and sworn in on January 3, 2012. While in office, Ms. Bloom approached her appointment on the City Council with passion and an earnest desire to serve her constituency in an open-minded, fair manner. She took her term as a City Councilmember very seriously and came to the meetings prepared to speak on the issues that were important to her and the citizenry of Edmonds. She was an advocate of government transparency and did her utmost to make government more available to the citizens; and Whereas, while on the Council she was involved with the appointment of a number of directors and worked with two Mayors. She served on the following committees, boards, and commissions: Public Safety/Personnel, Disability, Economic Development Commission, Lodging Tax Advisory, Seashore Transportation Forum 2012, Tree Board Liaison, Port of Edmonds, Planning, Parks/Public Works, and Snohomish County Tomorrow, Alt.; and Whereas, Councilmember Bloom, work ed determinedly on a number of Council matters including seeing a Code of Ethics and a Resolution for a Code of Conduct come to fruition. Now, Therefore, Be it Resolved, that Joan Bloom be applauded and thanked for serving as a Councilmember. The Council wishes her well in all of her future endeavors. Passed, Approved, and Adopted this 15th day of December, 2015. Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Council President Pro Tem Mike Nelson, Councilmember Diane Buckshnis, Councilmember Thomas Mesaros, Councilmember Attest: City Clerk Lora Petso, Councilmember Packet Page 120 of 564    AM-8181     3. E.              City Council Meeting Meeting Date:12/15/2015 Time:Consent   Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of Resolution Thanking Councilmember Lora Petso for her service  as a Councilmember. Recommendation Previous Council Action Narrative This Resolution for Councilmember Lora Petso has been placed on the Consent Agenda for approval. Attachments Councilmember Petso Resolution Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 10:58 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 01:50 PM Final Approval Date: 12/10/2015  Packet Page 121 of 564 Resolution NO: 1344 A Resolution of the Edmonds City Council Thanking Councilmember Lora Petso for Her Service to the Edmonds City Council Whereas, Lora Petso was appointed to the City Council on July 6, 2010 and sworn in that same evening. She was re-elected and has served on the Council for more than 5 years. During her tenure she has been a superb advocate for all of the citizens of Edmonds and has always approached each and every issue before the Council with understanding and intellect. She was admired by her fellow Councilmembers for her intelligent and stimulating discussions and her outstanding investigative research into all aspects of items on the Council agenda which Councilmembers came to rely on; and Whereas, Lora possesses a remarkable sense of humor which those who have come to know her really appreciate; and Whereas, during her tenure on the Council, she worked with 2 Mayors, 4 Finance Directors, was Council President, and served on numerous Boards and Commissions. In her capacity as a Councilmember and former Council President, she worked on approximately 207 ordinances and 108 resolutions and did this with her usual style of being conscientious of how her actions as a Councilmember would affect not only the citizens of Edmonds but the City as well. Now, Therefore, Be it Resolved, that Lora Petso be celebrated and thanked for serving as a Councilmember. The Council wishes her well in all of her future endeavors. Passed, Approved, and Adopted this 15th day of December, 2015. Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Council President Pro Tem Mike Nelson, Councilmember Joan Bloom, Councilmember Thomas Mesaros, Councilmember Attest: City Clerk Diane Buckshnis, Councilmember Packet Page 122 of 564    AM-8185     3. F.              City Council Meeting Meeting Date:12/15/2015 Time:Consent   Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman Department:City Council Type: Action  Information Subject Title Approval of Resolution thanking Ferrari “Ari” Girouard for her service as a Student Representative. Recommendation Previous Council Action Narrative Approval of Resolution thanking Ferrari “Ari” Girouard for her service as a Student Representative. Attachments Ari Girouard Resolution Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 11:00 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 02:19 PM Final Approval Date: 12/10/2015  Packet Page 123 of 564 No: 1345 A Resolution of the Edmonds City Council Commending Ferrari “Ari” Girouard for Her Service as a Student Representative on the Edmonds City Council Whereas, Ferrari (Ari) Girouard, a student at Edmonds-Woodway High School, volunteered to serve as a Student Representative of the Edmonds City Council; and Whereas, Ari, served as a student member of the City Council from September 1 until December 15, 2015; and Whereas, Ms. Girouard was interested in learning what issues and questions the City of Edmonds faces today and to find out what active role she could assume surrounding these issues; and Whereas, she was conscientious in her attendance at meetings and very observant of the issues before the Council; Now, Therefore, Be It Resolved, that the City Council and the Mayor hereby extend their best wishes to Ari in her future endeavors and express the hope that she will continue to contribute to the democratic process of government in the City of Edmonds and elsewhere. Now, Therefore, Be It Passed, Approved, and Adopted this 15th Day of December, 2015. Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Council President Pro Tem Mike Nelson, Councilmember Lora Petso, Councilmember Joan Bloom, Councilmember Diane Buckshnis, Councilmember Thomas Mesaros, Councilmember Attest: City Clerk Packet Page 124 of 564    AM-8184     5. A.              City Council Meeting Meeting Date:12/15/2015 Time:5 Minutes   Submitted For:Councilmember Fraley-Monillas Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Presentation of Resolution and Plaque thanking Councilmember Bloom for her service as an Edmonds City Councilmember. Recommendation Previous Council Action Narrative Presentation of Resolution and Plaque to Joan Bloom for her service as an Edmonds City Councilmember. Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 10:59 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 02:02 PM Final Approval Date: 12/10/2015  Packet Page 125 of 564    AM-8182     5. B.              City Council Meeting Meeting Date:12/15/2015 Time:5 Minutes   Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Presentation of Resolution and Plaque Thanking Councilmember Lora Petso for Her Service on the Edmonds City Council. Recommendation Previous Council Action Narrative Presentation of Resolution and Plaque to Lora Petso for her services as an Edmonds City Councilmember. Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 10:58 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 01:53 PM Final Approval Date: 12/10/2015  Packet Page 126 of 564    AM-8186     5. C.              City Council Meeting Meeting Date:12/15/2015 Time:5 Minutes   Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman Department:City Council Type: Information  Information Subject Title Presentation of Resolution and Plaque to Ferrari “Ari” Girouard for her service as Student Representative Recommendation Previous Council Action Narrative Presentation of Resolution and Plaque to Ferrari “Ari” Girouard for her service as Student Representative Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/10/2015 09:07 AM Mayor Dave Earling 12/10/2015 11:00 AM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Jana Spellman Started On: 12/04/2015 02:22 PM Final Approval Date: 12/10/2015  Packet Page 127 of 564    AM-8188     5. D.              City Council Meeting Meeting Date:12/15/2015 Time:20 Minutes   Submitted For:Planning Submitted By:Kernen Lien Department:Planning Type: Information  Information Subject Title Hearing Examiner Annual Report Recommendation None Previous Council Action None Narrative The Hearing Examiner will provide his annual report to council. Attachments Hearing Examiner Annual Report Form Review Inbox Reviewed By Date City Clerk Scott Passey 12/08/2015 01:30 PM Mayor Dave Earling 12/08/2015 02:03 PM Finalize for Agenda Scott Passey 12/10/2015 11:44 AM Form Started By: Kernen Lien Started On: 12/08/2015 01:22 PM Final Approval Date: 12/10/2015  Packet Page 128 of 564 MEMORANDUM DATE: December 2, 2015 TO: Edmonds City Council FROM: Phil A. Olbrechts – Hearing Examiner RE: Annual Report SUMMARY: The Hearing Examiner issued thirteen1 decisions over the last twelve months. The thirteen decisions were composed of five variances, four conditional use permits, one shoreline substantial development permit, one subdivision, one unauthorized tree removal code enforcement case and one ECDC 20.40.100 permit “re-review”. All permit applications were approved except for two variance applications for exceeding the height limits of the field lights proposed for the Woodway site. Of the thirteen decisions issued, two raised some code issues that the Council may find of interest. The first is the Woodway decision. As the Council is no doubt aware, the Woodway case presented some difficult jurisdictional issues because the most controversial part of the project, artificial turf, wasn’t part of the application. This type of situation could be avoided in the future by clarifying and/or expanding what type of school improvements would trigger a requirement for a conditional use permit amendment. The second decision raising code issues was the Blomenkamp request to reconsider a decision issued by the ADB months earlier, the ECDC 20.40.100 “re-review” process. ECDC 20.40.100 is a highly unusual provision, possibly singularly unique to Edmonds, that authorizes citizens to request the reconsideration of an approved permit at any time due to code compliance issues or the creation of nuisances. In Mr. Blomenkamp’s situation, the developer of some duplexes severed some tree roots on the developer’s property, thereby damaging and/or killing some 100+ foot trees on Mr. Blomenkamp’s property. Normally such a claim would be filed in the judicial system since it involves a damages claim between property owners. However, because of ECDC 20.40.100 Mr. Blomenkamp sought redress in the City’s land use process. State law places significant restrictions on the authority of municipalities to reconsider permit approvals once appeal deadlines have expired. The ambiguity of several parts of ECDC 20.40.100 coupled with these state law restrictions made it very challenging to address Mr. Blomenkamp’s claims. In order to fully understand those challenges, the Blomenkamp decision would have to be read in full. In short, there is considerable room and need for clarification of ECDC 20.40.100. Each permit is addressed chronologically in more detail below: Cascadia Art Museum (2/28/15): Approved. Conditional use permit to locate Cascadia Art Museum within an existing building at 190 Sunset Avenue. 1 Several of the permit approvals also included design review, which is not addressed in this report. Also, the Woodway field improvement project is treated as composed of four separate permit applications. Packet Page 129 of 564 Examiner Annual Report - 2 Chris Schuetz and Edmonds Trees Services (3/13/15): Notice of Violation sustained. Property owner and tree cutting business hired by property owner were issued a notice of violation assessing $23,000 in fines for cutting and damaging ten trees within a critical area on property located across the street from the property owner. Woodway High School Field Improvements (4/10/15): Conditional use permit for ballfield improvements and height variance for fencing sent to City Council with recommendation for approval. Two height variance applications for ballfield lighting were sent to City Council with recommendation for denial. This project was relatively unique in that the examiner only had jurisdiction to consider portions of an overall development project. The only application submitted to the examiner for review covered a conditional use permit for the bleachers and three height variance applications for field lights and fencing. The public’s primary area of concern was for the proposed replacement of grass playfields with artificial turf, which was not presented in any part of the applications and was not subject to any discretionary permitting review. The height variances for the proposed field lighting were denied because the traffic impacts of adding the lights had not been adequately evaluated. Project opponents presented a traffic report by a qualified traffic expert establishing that the night time use of the fields enabled by the proposed lighting could potentially create significant traffic impacts. The applicant presented no evidence to the contrary. Seabrook Estates Preliminary Plat (4/23/15): Preliminary plat application approved. Applicant proposed seven lot subdivisions at 860 Caspers Street. Salish Crossing (5/12/15): Conditional use permit approved. Applicant proposed 1,500 square foot retail pavilion along with drive-through at 190 Sunset Avenue. Port of Edmonds Restroom Facilities (5/28/15): Shoreline substantial development permit approved. Applicant proposed adding restrooms at the Edmonds Marina. 9/11 Memorial (6/12/15): Setback variance approved. Applicant proposed to install 9/11 memorial within the setbacks of Fallen Firefighter Memorial Park. Sprouts Daycare (8/6/15): Conditional use permit approved. Applicant proposed to increase number of children authorized for existing daycare center at 20919 76th Ave. from 30 to 40 with the ability to add additional children if parking space is increased Edmonds Public Works Noise Variance (8/26/15): Noise variance approved. Applicant proposed variance to night time noise limits for four nonconsecutive nights for pavement preservation project on 220th St. SW between 76th Ave. W. and the Interurban Trail. Blomenkamp Design Review Re-Review (Final Decision issued 10/5/15, Decision Upon Reconsideration issued 11/18/15): Re-review granted in part. Scott Blomenkamp along with two others requested a review of the ADB approval of a five duplex project located at 23220 Edmonds Way. The ADB approved the duplex project February 14, 2014 and building permits for the duplexes were issued on December 29, 2015. Pursuant to ECDC 20.100.040, Mr. Blomenkamp alleged that the approved project violated several code provisions and that it Packet Page 130 of 564 Examiner Annual Report - 3 created a nuisance. The source of the alleged violations was the fact that the project applicant destroyed and/or damaged several trees on adjoining property during construction, including trees on Mr. Blomenkamp’s property. City staff forwarded Mr. Blomenkamp’s nuisance claim to the examiner, but declined to forward Mr. Blomenkamp’s code violation claims on the basis that no violations had occurred. In the examiner decision it was determined that the severing of tree roots on the project site during construction did in fact damage or render hazardous trees on adjoining property as alleged by Mr. Blomenkamp. The decision determined this destruction constituted a nuisance under ECDC 20.100.040, because the destroyed trees had been relied upon in part by the ADB in its consideration of the adequacy of screening for the applicant’s project. Five trees, some of which were over 100 feet tall, were damaged or potentially damaged by the project applicant’s construction activities. The decision required a combination of monitoring and replacement of the affected trees. For any trees determined to be hazardous, the decision required a replacement ratio of three to one, with the replacement trees being at least ten feet tall. Replacement heights and ratios are not specified in the ECDC for ECDC 20.100.040 “re-review” actions, so the examiner based these standards upon analogous landscaping and tree removal code enforcement standards. Mr. Blomenkamp also requested fines to be imposed against the project applicant for unauthorized tree removal on his property. Since Mr. Blomenkamp did not include this request in his ECDC 20.100.040 application, the request had to be denied. The City could not impose fines against the project applicant without providing it with notice of the fines prior to the ECDC 20.100.040 hearing. Packet Page 131 of 564    AM-8116     6. A.              City Council Meeting Meeting Date:12/15/2015 Time:10 Minutes   Submitted By:Al Compaan Department:Police Department Type: Forward to Consent  Information Subject Title Review and Adoption of Comprehensive Emergency Plan and Debris Management Plan Recommendation Approve CEMP and Debris Plan by Resolution for Consent Agenda, December 15, 2015 meeting Previous Council Action Narrative The City of Edmonds is required by state and federal law to maintain a current Comprehensive Emergency Plan, as well as a Debris Management Plan. An update of these plans is required every four years, and approval of the plans by City Council is required as part of the process. All associated documents are submitted as part of the Agenda Memo, as well as a City Council Resolution denoting approval of the two plans. Attachments Edmonds Comprehensive Emergency Management Plan Debris Management Plan Debris Plan Appendix A Debris Plan Appendix B Debris Plan Appendices C,D,E Debris Plan Appendix F Debris Plan Appendix G Debris Plan Appendix G Hauler Agreements Debris Plan Appendix H Debris Plan Appendix F NCS Plan Approval Letter from SHD Resolution to Adopt CEMP and Debris Plan Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/13/2015 12:04 PM Mayor Dave Earling 11/13/2015 12:33 PM Finalize for Agenda Scott Passey 11/13/2015 12:34 PM Packet Page 132 of 564 Finalize for Agenda Scott Passey 11/13/2015 12:34 PM Form Started By: Al Compaan Started On: 11/13/2015 11:36 AM Final Approval Date: 11/13/2015  Packet Page 133 of 564 AUGUST 2015 CITY OF EDMONDS Comprehensive Emergency Management Plan Packet Page 134 of 564 Packet Page 135 of 564 i INTRODUCTION The City of Edmonds Comprehensive Emergency Management Plan (CEMP) describes the basic strategies, assumptions, objectives and operational protocols which will guide the City’s emergency management efforts through preparedness, response, recovery, and mitigation. To facilitate effective operations, the Edmonds CEMP utilizes an Emergency Support Function (ESF) approach. Each ESF identifies the City Department primarily responsible for organizing response actions related to that ESF, as well as support departments and agencies. The Edmonds CEMP is designed to be flexible, adaptable, and scalable. It articulates the roles and responsibilities among City Departments, contract service providers, and community partners. The CEMP includes a Basic Plan and supplemental documents that provide more detailed information to assist City officials and others implementing the CEMP. The Edmonds CEMP is organized as follows: • Basic Plan – The Basic Plan describes the process for preparedness, response, recovery, and mitigation activities within the City of Edmonds • Emergency Support Functions (ESFs) – The ESFs describe, in more detail, responsibilities and processes necessary for specific response actions • Incident Specific Annexes – Each Annex outlines the response to a specific event or situation. The Edmonds CEMP includes annexes for Evacuation; Damage Assessment; and Animal Protection. Once an incident occurs within Edmonds, the CEMP is engaged at the discretion of the City’s senior leadership. The nature of the incident will dictate which plans and procedures are initiated, as well as which ESFs may be required. The intent of the CEMP is to reduce the possible consequences of an emergency or disaster, by preventing loss of life, limiting damage to infrastructure, and supporting the City’s return to normalcy. Packet Page 136 of 564 ii Packet Page 137 of 564 iii DISTRIBUTION LIST NAME DEPARTMENT OR AGENCY PLAN # Packet Page 138 of 564 iv RECORD OF CHANGES DATE CHANGE MADE LOCATION IN PLAN Packet Page 139 of 564 v CITY OF EDMONDS COMPREHENSIVE EMERGENCY MANAGEMENT PLAN TABLE OF CONTENTS BASIC PLAN Section I. Mission and Situation Basic Plan - Page 1 Authority Basic Plan - Page 2 Situation Basic Plan - Page 3 Assumptions Basic Plan - Page 3 Limitations Basic Plan - Page 3 Section II. Organization and Responsibilities Organization Basic Plan - Page 5 Emergency Management Organization Basic Plan - Page 5 Emergency Operations Board Basic Plan - Page 5 Emergency Services Coordinating Agency Basic Plan - Page 6 Snohomish County Department of Emergency Management Basic Plan - Page 6 Emergency Management Committee Basic Plan - Page 6 Sub-committees Basic Plan - Page 7 Responsibilities Basic Plan - Page 7 Law Enforcement Assistance Basic Plan - Page 18 Emergency Response and Support Teams Basic Plan - Page 18 Defense Support of Civil Authorities Basic Plan - Page 18 Section III. Concept of Operations Concept Basic Plan - Page 19 Operations By Time Phase Basic Plan - Page 22 Packet Page 140 of 564 vi Section IV. Administrative and Fiscal Procedures Basic Plan - Page 25 Section V. Logistics Basic Plan - Page 29 Section VI. Direction, Control and Coordination NIMS Integration Basic Plan - Page 31 Direction and Control Basic Plan - Page 31 On-Scene Management Basic Plan - Page 33 Coordination Basic Plan - Page 34 Proclamation of Emergency Basic Plan - Page 35 Sample Emergency Proclamation Basic Plan - Page 36 Request for Emergency Assistance Basic Plan - Page 37 Demobilization Basic Plan - Page 37 Section VII. Public Information Basic Plan - Page 39 Section VIII. Training, Exercises and Education Basic Plan - Page 41 Section IX. On-Going Plan Management and Maintenance Basic Plan - Page 43 EMERGENCY SUPPORT FUNCTIONS Transportation Emergency Support Function 1 - Page 44 Communications Emergency Support Function 2 - Page 48 Public Works and Engineering Emergency Support Function 3 - Page 55 Firefighting Emergency Support Function 4 - Page 59 Emergency Management Emergency Support Function 5 - Page 63 Mass Care, Emergency Assistance, Housing Emergency Support Function 6 - Page 67 and Human Services Logistics and Resource Support Emergency Support Function 7 - Page 74 Packet Page 141 of 564 vii Public Health and Medical Emergency Support Function 8 - Page 79 Search and Rescue Emergency Support Function 9 - Page 86 Hazardous Materials Emergency Support Function 10 - Page 90 Agriculture and Natural Resources Emergency Support Function 11 - Page 95 Energy Emergency Support Function 12 - Page 99 Public Safety and Security Emergency Support Function 13 - Page 103 Long-Term Community Recovery Emergency Support Function 14 - Page 108 External Affairs and Emergency Public Emergency Support Function 15 - Page 115 Information ESF 16 through 19 Reserved for Future Use Defense Support to Civil Authorities Emergency Support Function 20 - Page 120 SUPPORT ANNEXES Support Annex A: Evacuation and Movement Page - 123 Command and Control Checklist Page - 138 Planning Checklist Page - 139 Operations Checklist Page - 141 Logistics Checklist Page - 143 Sample Evacuation Order Page - 144 Support Annex B: Damage Assessment Page - 147 Support Annex C: Animal Disaster Protection Page - 152 APPENDICES Appendix 1: ESF Responsibility Matrix Page - 175 Appendix 2: Authorities and References Page - 176 Packet Page 142 of 564 Edmonds CEMP Basic Plan - 1 August 2015 CITY OF EDMONDS COMPREHENSIVE EMERGENCY MANAGEMENT PLAN BASIC PLAN I. MISSION AND SITUATION MISSION It is the policy of the City of Edmonds, in order to protect lives, property, and the environment in cooperation with other elements of the community, to carry out preparedness and mitigation activities, respond to natural and man-made emergencies and disasters, and coordinate the recovery efforts for such events. The City of Edmonds Emergency Preparedness Goals are: 1. To coordinate the development and maintenance of the City's Comprehensive Emergency Management Plan which provides the framework for organizational activities during disaster operations. 2. Provide a community education and preparedness program for the residential and business community to assist them in developing self sufficiency. 3. Provide assistance to City Departments in training activities for the development of first responder capabilities. 4. Foster an interdepartmental cooperation within the City of Edmonds and with adjacent jurisdictions as well as with county, state, and federal agencies. The City of Edmonds Comprehensive Emergency Management Plan provides guidance to the Emergency Management Organization for mitigation, preparedness, response, and recovery operations. This includes: disaster and emergency responsibilities and procedures, and training and community education activities. The Plan, including its Emergency Support Functions, checklists and supporting documents, provides for the coordination of operations during emergencies and disasters, and the best utilization of all resources within the City of Edmonds. The Plan establishes a mutual understanding of authority, responsibilities and functions of local government and provides a basis for incorporating essential non-governmental agencies and organizations into the Emergency Management Organization. All directions contained in this Plan apply to preparedness and emergency activities undertaken by the City of Edmonds and supporting organizations required to minimize the effects of disaster, and facilitate recovery activities. The City of Edmonds provides on-going Packet Page 143 of 564 Edmonds CEMP Basic Plan - 2 August 2015 training and implementation of the Incident Command System (ICS) per the National Incident Management System (NIMS) for all natural and manmade disasters. Under the guidance of the National Response Framework, this Plan addresses all activities related to local incident management, including mitigation, preparedness, response, and recovery actions. The City of Edmonds Comprehensive Emergency Management Plan supports and is compatible with the Snohomish County, Washington State, and Federal Emergency Response Plans. This document provides support to the Emergency Services Coordinating Agency Hazardous Materials and Weapons of Mass Destruction Response Plan, Title III of the Superfund and Re-authorization Act of 1986 and other plans required by the State and Federal Governments. Any conflicts will be handled on a case by case basis. AUTHORITY The City of Edmonds Comprehensive Emergency Management Plan is developed under the authority of the following local, state, and federal statutes and regulations: 1. Revised Code of Washington 38.52.070, 35.33.081 and 35.33.101 2. Washington Administrative Codes 118-30, and 296-62-41011 3. U.S. Codes 5121-5202 Disaster Relief Act of 1974, as amended 4. Title III Superfund Amendment and Re-authorization Act of 1986 5. The National Response Framework 6. Homeland Security Presidential Directives 1 - 8 7. Edmonds City Ordinance 2224 8. Edmonds Municipal Code Chapter 1.02.035 9. Edmonds Municipal Code Chapter 6.60 Packet Page 144 of 564 Edmonds CEMP Basic Plan - 3 August 2015 SITUATION Disasters and emergencies have occurred in Edmonds and will likely occur again in the future. Through a process of hazard vulnerability analysis it has been determined that the City of Edmonds is vulnerable to numerous technological and natural hazards. These hazards include: wind, rain and snow storms, earthquake, flood, landslide, tidal surge, common and private carrier accident, search and rescue emergencies, civil disturbance, terrorist activity, conventional and nuclear war, explosion, structural collapse, hazardous material incident, major fire, and energy and utility system failure. Additional information on these hazards and their associated risks may be found in the Snohomish County Hazard Identification and Vulnerability Assessment, a separately published document. ASSUMPTIONS It is assumed that any of the noted situations could create significant property damage, injury, loss of life, panic and disruption of essential services in Edmonds. These situations may also create significant financial, psychological and sociological impact on citizens of the community and the City governmental organization itself. It is reasonable to assume that with impending incidents such as storms, floods and acts of war, warnings will be issued to enable some preparation prior to the event. Other disasters will come with no advance warning. In the event of a widespread disaster there will not likely be any significant assistance from nearby communities, county, state or federal agencies for 72 hours or longer. In this situation the City will need to rely on available City resources and those of private organizations, businesses and residents within the city for initial response operations. The role of the individual citizen is of key importance in the response and recovery from disasters. The immediate availability of resources to respond to the emergencies associated with a disaster will be limited and responses will have to be prioritized. It is assumed that there will not be enough resources to respond to every emergency need. Therefore each citizen must be personally responsible for preparing to meet their own emergency needs for at least seven days. These preparedness items include having a plan, stocking supplies, learning emergency skills like first aid and CPR, and reducing hazards in the home and workplace. Edmonds may be requested to provide support to other jurisdictions with both resources and sheltering during emergencies and disasters not affecting this City. LIMITATIONS The information and procedures included in this Plan have been prepared utilizing the best information and planning assumptions available at the time of preparation. There is no guarantee implied by this Plan that in major emergencies and disaster situations that a perfect Packet Page 145 of 564 Edmonds CEMP Basic Plan - 4 August 2015 response to all incidents will be practical or possible. As Edmonds response resources may be overwhelmed and essential systems may be dysfunctional, the City can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time the situation occurs. Packet Page 146 of 564 Edmonds CEMP Basic Plan - 5 August 2015 II. ORGANIZATION AND RESPONSIBILITIES ORGANIZATION The City of Edmonds operates under a Mayor/Council form of government. The Mayor leads the executive branch and the members of the City Council make up the legislative branch of Edmonds City government. The executive and legislative branches of the City of Edmonds are responsible for overall policy direction within the City. As the chief elected official, the Mayor, in cooperation with the City Council, has designated the Police Chief to serve as the City's Disaster Coordinator. Through Inter-local Agreement, the Emergency Services Coordinating Agency (ESCA) serves as the City's Emergency Management agency. Effective January 1, 2016, the City will contract with Snohomish County Department of Emergency Management (SnoCo DEM) for Emergency Management Services. The day-to-day organizational structure of Edmonds City Departments will be maintained as much as practical for major emergency and disaster situations. Other public and private organizations, school districts, and volunteer organizations may, under mutual agreement, operate in coordination with this plan. CONTINUITY OF GOVERNMENT The Continuity of Government Act RCW 42.14 establishes provisions for the continuity of government in the event its leadership is incapacitated. RCW 35A.13.020, 35A.42.030 and 42.12.070; and Edmonds Municipal Code 1.02.035 provide for filling vacancies of elected officials in the City. EMERGENCY MANAGEMENT ORGANIZATION The Emergency Management Organization shall be compatible with the existing City organization and shall provide clear lines of authority and channels of communication. It will provide for the incorporation of existing staff having emergency response capabilities and those having support roles. EMERGENCY OPERATIONS BOARD The Emergency Operations Board oversees and provides policy recommendation to the Legislative Branch during emergency and recovery periods and provides direction for the development and maintenance of the Comprehensive Emergency Management Plan. The Emergency Operations Board shall oversee the activities of, and provide direction to the Emergency Management Committee during major emergencies and disasters. The Packet Page 147 of 564 Edmonds CEMP Basic Plan - 6 August 2015 Emergency Operation Board provides policy direction for emergency preparedness and mitigation. The City of Edmonds Emergency Operations Board consists of the Mayor and all City Department Directors. The Mayor will serve as Chair of the Board. EMERGENCY SERVICES COORDINATING AGENCY The Director of the Emergency Services Coordinating Agency (ESCA) provides direction and coordination for Comprehensive Emergency Management Plan development, ongoing maintenance and related activities within the City in coordination with the Edmonds Disaster Coordinator. The ESCA Director provides for coordination with outside agencies and organizations involved in emergency planning. The ESCA Director manages the ESCA Emergency Operations Center during activation and interacts with outside agencies to coordinate emergency support activities. The ESCA Director may recommend emergency planning related policy to the Emergency Operations Board. SNOHOMISH COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT The Director of the Snohomish County Department of Emergency Management (SnoCo DEM) provides technical assistance to the City of Edmonds for the development and ongoing maintenance of the Comprehensive Emergency Management Plan and related activities within the City in coordination with the Edmonds Disaster Coordinator. The SnoCo DEM Director coordinates with outside agencies and organizations involved in emergency planning. The SnoCo DEM Director manages the County Emergency Operations Center during activation and interacts with outside agencies to coordinate emergency support activities. EMERGENCY MANAGEMENT COMMITTEE The Emergency Management Committee provides staff support, direction and expertise in development of the plan and all supporting documents. The Disaster Coordinator or designee shall serve as chair of the Committee. The Committee is comprised of key personnel designated by each City Department Director and members of outside professional and volunteer organizations having key roles in emergency preparedness, planning and response activities. Members of the Emergency Management Committee will normally staff the Edmonds Emergency Operations Center as necessary during activation and coordinate the activities in their respective divisions or area of responsibility during major emergencies and disasters. The Emergency Management Committee consists of representatives from the following: Mayor Office of the Mayor Staff Community Services / Economic Development Department Packet Page 148 of 564 Edmonds CEMP Basic Plan - 7 August 2015 Courts Development Services Department Finance Department Fire Marshal Human Resources Department Parks and Recreation Department Police Department Public Works Department Snohomish County DEM Representative SUB-COMMITTEES Sub-committees as determined necessary by the Emergency Management Committee and the Committee Co-chairs may include individuals from outside organizations. Sub-committees will be chaired by a member of the Emergency Management Committee. Oversight of sub- committee work will be the responsibility of the Disaster Coordinator, or designee. RESPONSIBILITIES - CITY OF EDMONDS ALL DIVISIONS LISTED BELOW, MAYOR, CITY CLERK, HUMAN RESOURCES AND INFORMATION SERVICES 1. Develop plans for employee notification and support during disaster activities. 2. Coordinate the registration of temporary emergency workers and volunteers. 3. Provide liaison for coordination with telephone service providers for the reestablishment of telephone services to the City government and guidance to City Departments for the protection of telephone systems. MAYOR 1. Proclaim local emergency. 2. Provide visible leadership to the community and makes announcements to the media. 3. The Mayor or his/her successor may proclaim special emergency orders under Edmonds Municipal Code 6.60. 4. Provide policy direction through the Emergency Operations Board. 5. Provide overall direction and support of emergency operations as the Chair of the Emergency Operations Board. Packet Page 149 of 564 Edmonds CEMP Basic Plan - 8 August 2015 6. Request assistance, when necessary, from the Snohomish County Department of Emergency Management (SnoCo DEM) and Washington State Emergency Operations Center, and the Federal Emergency Management Agency (FEMA) through the SnoCo DEM. 7. Provide for emergency preparedness, mitigation, response and recovery activities to be carried out within the city. 8. Appoint Public Information Officer or Public Information Officer Group to coordinate preparation and dissemination of information to the public and the media. 9. Issue notice of evacuation when necessary. 10. Maintain continuity of government. 11. Provide for coordination of visiting officials from other jurisdictions and levels of government. 12. Direct Office of the Mayor Staff activities. OFFICE OF THE MAYOR 1. Develop Standard Operating Procedures as outlined in Section III – Concept of Operations as they relate to the Office. For disaster response purposes, the Office of the Mayor consists of the Mayor and Senior Executive Assistant, City Clerk’s Office, Human Resources Staff, and the Information Services. 2. Develop plans for employee notification and support during disaster activities. 3. Coordinate the registration of temporary emergency workers and volunteers. 4. Provide for the identification and preservation of essential department records. 5. Document emergency-related costs and activities. 6. Serve in a variety of staff and liaison roles during disaster operations. Information Services 1. Chief Information Officer will provide coordination between the Information Services Department and telephone service providers for the re-establishment of telephone services to the City government; and guidance to City Departments for the protection of telephone systems. 2. Develops plans for and coordinates the recovery operations of the City's telephone and computer systems following disaster situations. Packet Page 150 of 564 Edmonds CEMP Basic Plan - 9 August 2015 3. Assist in preparing Proclamation of Local Emergency. 4. Provide computer and telecommunications support to the Emergency Operations Center. 5. Provide City Departments with guidance and direction for the protection of computer hardware, software and data. CITY COUNCIL 1. Appropriate funds to meet emergency needs. 2. Maintain continuity of government. 3. Appropriate funds to provide emergency preparedness programs and mitigation activities within the city. CITY COUNCIL PRESIDENT 1. Perform the duties of the Mayor in his/her absence. SNOCO DEM DIRECTOR or DESIGNEE 1. In cooperation with the City Disaster Coordinator, provide technical assistance and support in the development and maintenance of the City's Comprehensive Emergency Management Plan. 2. Assist with the development of associated documents and standard operating procedures which support the Comprehensive Emergency Management Plan. 3. Manage the SnoCo DEM Emergency Operations Center during activation. 4. Assist City with Proclamation of Local Emergency and coordinate requests for outside assistance through county, state and federal agencies. 5. Assist responsible City staff in the preparation of disaster assistance paperwork and submit to the appropriate agencies. 6. Provide for public information and education on emergency preparedness. 7. Coordinate dissemination of emergency warning information through the Emergency Alert System (EAS), AlertSense, and other available County resources. Packet Page 151 of 564 Edmonds CEMP Basic Plan - 10 August 2015 8. Assist with coordination of mitigation and preparedness activities as requested by the Mayor. 9. Coordinate amateur radio operators during disaster operations. 10. Act as liaison between City personnel and military personnel responding to an emergency. 11. Coordinate the establishment of disaster assistance centers to support community recovery efforts. DISASTER COORDINATOR 1. Coordinate the development and maintenance of the city's Comprehensive Emergency Management Plan. 2. Chair of the Emergency Management Committee and coordinate the development of associated documents and standard operating procedures which support the Comprehensive Emergency Management Plan. 3. Coordinate Proclamation of Local Emergency with the Office of the Mayor and SnoCo DEM Director. 4. Request outside assistance (other than mutual aid) through the SnoCo DEM Director. 5. Coordinate dissemination of emergency warning information through available city resources and SnoCo DEM. 6. Coordinate mitigation and preparedness activities as appropriate. 7. Submit completed disaster assistance paperwork to the SnoCo DEM Director for submittal to appropriate county, state and federal agencies. SNOCOM COMMUNICATIONS CENTER 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the center. 2. Provide recommendations for Emergency Operations Center communications equipment. 3. Provide emergency communications service to the Communications Center service area, including dissemination of emergency messaging through the AlertSense system. Packet Page 152 of 564 Edmonds CEMP Basic Plan - 11 August 2015 4. Provide information on emergency situations and locations to the Emergency Operations Center during activation. 5. Coordinate re-establishment of communications system if disrupted. 6. Disseminate initial warning information to public safety agencies. 7. Provide for the identification and preservation of essential Communications Center records. 8. Document emergency related costs and activities. DEPARTMENT OF COMMUNITY SERVICES / ECONOMIC DEVELOPMENT 1. Serve as the lead agency for the coordination of disaster recovery issues. 2. Manage special disaster planning and recovery projects as assigned by the Mayor. 3. Serve on Office of Mayor Staff. DEPARTMENT OF DEVELOPMENT SERVICES All Divisions 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the department. 2. Develop emergency and evacuation plans for facilities used by the department. 3. Provide support to city-wide evacuation planning and assist in evacuation efforts as appropriate. 4. Provide clerical staff to support administrative activities. 5. Provide for the identification and preservation of essential department records. 6. Document emergency-related costs and activities. Building Division 1. Coordinate and compile initial damage assessment and safety evaluation of essential city-wide buildings. 2. Provide support in the safety evaluation of structures during search and rescue Packet Page 153 of 564 Edmonds CEMP Basic Plan - 12 August 2015 operations. 3. Determine building safety and recommend evacuation as appropriate. 4. Provide expertise and recommendation for reconstruction, demolition and structural mitigation during recovery period. 5. Provide streamlined permit process for disaster recovery efforts. Planning Division 1. Develop plans to deal with land use, environmental impact, and related mitigation issues following disasters. 2. Coordinate and compile initial damage assessment and safety evaluation of essential city-wide buildings. 3. Provide streamlined permit process for disaster recovery efforts. PUBLIC WORKS DEPARTMENT All Divisions 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the department. 2. Develop emergency and evacuation plans for facilities used by the department. 3. Provide support to city-wide evacuation planning and assist in evacuation efforts as appropriate. 4. Provide clerical staff to support administrative activities. 5. Provide for the identification and preservation of essential department records. 6. Document emergency-related costs and activities. Operational Divisions 1. Provide support in the development of plans to deal with public works related mitigation issues following disasters. 2. Provide for the initial damage assessment of City infrastructure. 3. Coordinate debris removal, traffic control, road closures and protection of public Packet Page 154 of 564 Edmonds CEMP Basic Plan - 13 August 2015 property. 4. Provide assessment of transportation routes, identify alternate routes and provide temporary traffic control measures/devices and operational control of traffic signals. 5. Provide damage assessment, debris removal, emergency protective measures, emergency and temporary repairs and/or construction for public works infrastructure. 6. Provide damage assessment, emergency repairs for City-owned vehicles, field communications equipment, department-managed facilities, and coordinate transportation facilities restoration (signals and street lights). 7. Provide support in initial damage assessment and safety evaluation of essential city- wide facilities. 8. Provide light and heavy equipment, generators and supplies. 9. Coordinate with area utility providers for restoration of services. 10. Provide support to the Fire District in hazardous material incident response to City sewers and streets. 11. Provide field communications support through existing communications equipment when requested. 12. Provide support to determine building safety and recommend evacuation as appropriate. 13. Provide support for reconstruction, demolition and structural mitigation activities during recovery period. 14. Provide support to other departments in the damage assessment of City infrastructure. 15. Provide support to other departments in field activities as appropriate. 16. Provide initial interim repair and reconstruction, and coordinate permanent repair and reconstruction of City facilities. 17. Provide support to perform or contract for major recovery work as appropriate. Engineering Division 1. Provide support in the development of plans to deal with land use, environmental impact, and related mitigation issues following disasters. 2. Provide support in assessment of transportation routes, identify alternate routes and Packet Page 155 of 564 Edmonds CEMP Basic Plan - 14 August 2015 provide temporary traffic control measures/devices and operational control of traffic signals. 3. Provide support regarding information and recommendations on traffic routes during flooding. 4. Provide support in the initial damage assessment of City infrastructure. 5. Assist with utility restoration as appropriate. 6. Provide engineering and architectural services for transportation and municipal infrastructure, including expertise and recommendations for reconstruction, demolition and mitigation during the recovery period. 7. Provide support for reconstruction, demolition and structural mitigation activities during recovery period. 8. Contract for major recovery work as appropriate. 9. Provide streamlined permit process for disaster recovery efforts. Waste Water Treatment Plant Division 1. Provide for the continued operation of the Waste Water Treatment Facility following a disaster. 2. Prioritize and initiate emergency repairs to the facility. 3. Provide support to other divisions as appropriate. PARKS & RECREATION DEPARTMENT 1. Development plans for the coordination of emergency feeding and shelter for the public during disaster activities. 2. Develop emergency and evacuation plans for municipal facilities under department management. 3. Develop plans for, and coordinate the utilization of City facilities for temporary emergency shelters. 4. Assist in the development of plans to coordinate emergency feeding and shelter for City staff during disaster activities. 5. Provide support to other departments in field activities as appropriate. Packet Page 156 of 564 Edmonds CEMP Basic Plan - 15 August 2015 6. Develop plans for emergency feeding and shelter for City staff during disaster activities. 7. Develop plans for providing limited temporary shelter which accommodates individuals with access and functional needs. 8. Develop plans and coordinate volunteer groups to assist individuals with access and functional needs in their homes. 9. Coordinate provision of food and water until Red Cross mass care response assets are activated. 10. Coordinate the use of City parks for staging areas for disaster operations, mass care and temporary housing. 11. Provide support to Public Works in debris removal, traffic control, road closures and protection of public property. 12. Provide field communications support through existing communications equipment. 13. Provide light and heavy equipment, generators and supplies. 14. Provide information and recommendations on traffic routes during flooding situations. 15. Provide barricades for road closures and re-routing of traffic. FINANCE DEPARTMENT 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the department. 2. Review contracts for emergency work and procurement. 3. Assist in identifying sources of disaster funds if departmental budgets are exceeded. 4. Assist other departments with the compilation of disaster related financial information. 5. Coordinate disaster related purchases and expenditures. 6. Provide for the identification and preservation of essential department records. 7. Document emergency related activities and costs. Packet Page 157 of 564 Edmonds CEMP Basic Plan - 16 August 2015 SNOHOMISH COUNTY FIRE DISTRICT 1 The City of Edmonds contracts with Snohomish County Fire District 1 for the provision of fire suppression and emergency medical services. The District will provide a representative to assist in planning activities and EOC activations as deemed necessary at the time of the incident. 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the District. 2. Develop emergency and evacuation plans for facilities under District management. 3. Provide command and control for field operations through established command posts as appropriate. 4. Provide fire suppression services. 5. Provide hazardous materials incident command and radiological monitoring; and coordinate with outside agencies as appropriate. 6. Provide direction and control for search and rescue activities. 7. Provide technical rescue services. 8. Provide emergency medical services with limited transportation to hospitals. 9. Support evacuation efforts as appropriate. 10. Provide support to City Departments in utility restoration efforts. 11. Provide support to the Public Information Officer in the dissemination of emergency warning information to the public. 12. Provide support to City Departments in city-wide structural damage assessment, traffic control, emergency warnings, road closure and protection of property. 13. Participate in initial city-wide damage assessment as appropriate, including assessment of District facilities and waterfront reconnaissance. 14. Provide for the identification and preservation of essential District records. 15. Document emergency-related activities and costs. Packet Page 158 of 564 Edmonds CEMP Basic Plan - 17 August 2015 POLICE DEPARTMENT 1. Develop Standard Operating Procedures as outlined in Section III - Concept of Operations as they relate to the department. 2. Develop emergency and evacuation plans for facilities under department management. 3. Provide law enforcement activities within the city. 4. Provide command and control for field operations through established command posts as appropriate. 5. Provide emergency traffic control. 6. Provide direction and control for evacuation efforts as appropriate. 7. Provide security at the Emergency Operations Center during activation. 8. Provide support to the Snohomish County Medical Examiner in the identification of the deceased. 9. Provide support in the dissemination of emergency warning information to the public. 10. Participate in initial city-wide damage assessment as appropriate. 11. Provide coordination of explosive device identification, handling, and disposal through outside agencies. 12. Provide for the identification and preservation of essential department records. 13. Document emergency related costs and activities. RESPONSIBILITIES – STATE Washington State Emergency Operations Center 1. Through the Washington State Comprehensive Emergency Management Plan and the State EOC, coordinate all emergency management activities of the State. 2. Take appropriate actions to mitigate the effects of, prepare for, respond to and recover from the impacts of emergencies or disasters. 3. Coordinate requests for various services such as specialized skills, equipment and resources in support of State and local government emergency operations. Packet Page 159 of 564 Edmonds CEMP Basic Plan - 18 August 2015 RESPONSIBILITIES – FEDERAL Federal Emergency Management Agency (FEMA) 1. Provide assistance to State and local agencies to save lives and protect property, the economy and the environment. 2. Facilitate the delivery of all types of Federal response assistance to State and local governments. 3. Assist states in recovering from an emergency or disaster. LAW ENFORCEMENT ASSISTANCE The Edmonds Police Department is the agency of primary jurisdiction within the City under normal circumstances and during emergency operations. The Washington Mutual Aid Peace Officers Powers Act, RCW 10.93, provides law enforcement with mutual assistance capabilities between jurisdictions. Mutual aid agreements exist with local law enforcement agencies and various law enforcement agencies throughout the state. Requests for supplemental law enforcement assistance should be made through SnoCo DEM. Additional information on Law Enforcement Mutual Aid can be found in Emergency Support Function (ESF) 13 – Public Safety and Security. EMERGENCY RESPONSE AND SUPPORT TEAMS (FIELD LEVEL) Incident Management Assistance Teams (IMATs) may be available to assist in incident management, set up of response facilities and provide expertise and capability. They may include representatives from the Federal Emergency Support Functions (ESF). They will make preliminary arrangements for Federal field facilities and initiate establishment of the Joint Field Office (JFO). DEFENSE SUPPORT OF CIVIL AUTHORITIES The Department of Defense (DOD) is authorized to deploy support to local jurisdictions during disasters and emergencies after approval by the Secretary of Defense, or at the direction of the President. DOD responds to requests for assistance when local, state and federal resources are overwhelmed. When deployed to assist civil authorities, command of Federal military assets remains with the Secretary of Defense. Additional information can be found in Emergency Support Function (ESF) 20 – Defense Support to Civil Authorities. Packet Page 160 of 564 Edmonds CEMP Basic Plan - 19 August 2015 III. CONCEPT OF OPERATIONS CONCEPT 1. It is the policy of the City of Edmonds to conduct emergency and disaster preparedness and mitigation activities in an effort to reduce and minimize the effects of a major emergency or disaster. 2. It is the policy of the City of Edmonds to provide vital services to the community during emergency conditions while maintaining a concern for the safety of City employees and their families. Should the emergency or disaster occur: a. During non-work hours: All employees are encouraged to ensure the safety and welfare of their families and homes. After making any necessary arrangements, all designated employees are required to report to work pursuant to department Standard Operating Procedures (SOPs). b. During work hours: Departments shall make every effort to allow employees to check promptly on the status of the families and homes, provided that doing so does not compromise emergency response functions as defined in this plan. 3. It is the policy of the City of Edmonds to conduct all emergency and disaster preparedness, mitigation, response and recovery activities in accordance with the National Incident Management System (NIMS). 4. It is the policy of the City of Edmonds that each City Department takes an active role in emergency planning and develops Standard Operating Procedures. It is the responsibility of the Director of each City Department and office to: a. Serve as members of and designate alternates to the Emergency Operations Board to actively participate in the preparation and maintenance of the City's Comprehensive Emergency Management Plan. b. Establish a departmental line of succession to activate and carry out emergency and disaster responsibilities. c. Develop the capability to continue operations during an emergency or disaster and to carry out the responsibilities outlined in this Plan. d. Develop departmental Standard Operating Procedures (SOP) which include the following: 1) Department chain of command 2) Location for managing departmental emergency operations 3) Departmental responsibilities, capabilities and resources to include: Packet Page 161 of 564 Edmonds CEMP Basic Plan - 20 August 2015 personnel, facilities, and equipment 4) Information needed to manage the department during emergency operations and means of communication for obtaining that information 5) Information on how the department will coordinate with the Emergency Operations Center 6) Methods to ensure that all department staff are aware of Standard Operating Procedures and of the concepts of the Comprehensive Emergency Management Plan 5. It is the policy of the City of Edmonds that City Departments make staff and resources available at the request of the Disaster Coordinator for training activities and emergency operations assignments. 6. When a major emergency or disaster occurs, City Department management shall use the following general checklist as a basis for managing disaster operations: a. Report to the pre-determined site to manage department operations b. Account for personnel c. Assess damages to facilities and resources d. Assess personnel and resources available e. Assess problems and needs f. Report situation, damages and capabilities to the Emergency Operations Center g. Send designated representatives to the Emergency Operations Center to participate as members of the Emergency Preparedness Board h. Carry out departmental responsibilities and assigned tasks i. Continue assessment of department resources, needs and actions j. Continue reports to the Emergency Operations Center regarding actions, problems, needs, damages, etc. k. Keep detailed and accurate records, document actions, costs, situations, etc. 7. The Edmonds Emergency Operations Center (EOC) is activated by the Disaster Coordinator at his/her discretion, or at the request of the Mayor or any City Department Director or designee, when the level of operations requires it. The Packet Page 162 of 564 Edmonds CEMP Basic Plan - 21 August 2015 EOC Manager will be designated by the Mayor. Designated staff report to the EOC to coordinate response efforts and support field operations. All or part of the Emergency Management Organization and/or the Emergency Operations Center may be activated during a disaster. The level of activation will be determined by the nature and extent of the disaster. 8. In the event of a regional emergency affecting a wide spread area, the SnoCo DEM EOC will be activated by the SnoCo DEM Director. Upon request, the City of Edmonds will send appropriate staff to the SnoCO DEM EOC to facilitate coordination of activities and resources on behalf of the City, and will serve as staff to the SnoCo DEM EOC. 9. The Emergency Operations Board, in coordination with the SnoCo DEM Director, shall be responsible for evaluating a situation to determine if a Proclamation of Emergency by the Mayor is necessary. 10. Edmonds City Departments are expected to carry out their responsibilities outlined in this plan, utilizing their best judgment and in a coordinated manner. The Emergency Operations Board will act as advisors to the Mayor in dealing with problems caused by the disaster and in the coordination of the situation. This coordination will normally be done through the Emergency Operations Center. 11. When a major emergency or disaster occurs, it is anticipated that City Departments and other responding organizations will organize their areas of responsibilities into manageable units, assess damages, and determine needs. If agency resources cannot meet the needs created by the disaster, additional assistance may be requested through existing mutual aid or through the SnoCo DEM Emergency Operations Center. Resources to be utilized to support City operations may be placed at staging areas until specific assignment can be made. (See ESF 7- Logistics and Resource Support) 12. In the event a situation is, or will become, beyond the capabilities of the resources of the City of Edmonds and those provided through mutual aid, the Mayor may request assistance from SnoCo DEM or from the Governor through the SnoCo DEM Director. 13. In the event of communications failure in a disaster, any City facility or temporarily established site may act as a remote Emergency Operations Center for its local area until coordination can be established from the Edmonds Emergency Operations Center. Each may serve as a command post, staging area, triage station, communications center or in any other functional capacity appropriate for the situation. 14. The registration of temporary emergency workers and other volunteers will be coordinated through the Office of the Mayor. Permanent emergency worker Packet Page 163 of 564 Edmonds CEMP Basic Plan - 22 August 2015 registration is handled through SnoCo DEM. OPERATIONS BY TIME PHASE In order to minimize the effects of a disaster, provide emergency response capabilities and to facilitate recovery efforts, the various elements of the Edmonds Emergency Management Organization and City Departments shall endeavor to provide services in the areas of mitigation, preparedness, response and recovery from disasters to the best of their ability during all operational time phases. MITIGATION AND PREPAREDNESS PHASE 1. Develop and maintain the City of Edmonds Comprehensive Emergency Management Plan. 2. Review hazard and risk analysis and develop capabilities and resources to enhance ability to respond to disaster situations. 3. Develop appropriate contingency plans and standard operating procedures in support of the Comprehensive Emergency Management Plan. 4. Initiate efforts toward detection and prevention of impacts to public health and safety. 5. Identify and implement actions to reduce hazards and risks faced by first responders in order to protect responder health and safety. 6. Report any threats, incidents and/or potential incidents using established communications and reporting channels. 7. Immediately report any suspicious activity, terrorist threats and/or actual incidents with a potential or actual terrorist nexus to the regional Joint Terrorism Task Force (JTTF) in Seattle. 8. Coordinate with other local, county, state and federal agencies to assure cohesive working relationships and compatible emergency plans. 9. Coordinate with volunteer organizations to assure cohesive working relationships and coordinated response. 10. Conduct mitigation activities to protect City personnel, equipment, supplies, services and properties as appropriate. 11. Conduct training activities to enhance response capabilities. Packet Page 164 of 564 Edmonds CEMP Basic Plan - 23 August 2015 12. Conduct public education to enhance citizen self-sufficiency. INCREASED READINESS/WARNING PHASE 1. Make appropriate notifications and initiate actions to place emergency plans into effect. 2. Activate and staff the Emergency Operations Center as required for the situation. 3. Disseminate emergency warning as appropriate. 4. Take incident specific mitigation actions to protect public and private property. RESPONSE PHASE 1. Initiate actions necessary to preserve life, property and the environment utilizing available resources. 2. Carry out initial damage assessment and evaluate overall situation. 3. Coordinate response and support functions with outside agencies and volunteer organizations. 4. Coordinate operations, logistics, and planning functions. 5. Compile event status information and report to appropriate agencies. 6. Prepare and maintain detailed documentation of events and activities. 7. Provide public information and warning as appropriate. 8. Prepare Proclamation of Local Emergency as appropriate. RECOVERY PHASE 1. Carry out damage assessment functions and assess community needs. 2. Prioritize recovery projects and assign functions accordingly. 3. Coordinate recovery efforts and logistical needs with supporting agencies and organizations. 4. Prepare documentation of event, including event log, cost analysis and estimated recovery costs. 5. Facilitate the establishment of disaster assistance centers to assist private Packet Page 165 of 564 Edmonds CEMP Basic Plan - 24 August 2015 business and citizens with individual recovery. 6. Assess special community needs and provide information and assistance where appropriate. 7. Incorporate long range plans into recovery and restoration activities. 8. Additional information on recovery activities can be found in Emergency Support Function (ESF) 14 – Long-term Community Recovery and in the City of Edmonds Disaster Recovery Plan, a separately published document. Packet Page 166 of 564 Edmonds CEMP Basic Plan - 25 August 2015 IV. ADMINISTRATIVE AND FISCAL PROCEDURES 1. It is the policy of the City of Edmonds that each City Department will assign personnel to be responsible for documentation of disaster activities and costs and to utilize effective administrative methods to keep accurate detailed records distinguishing disaster operational activities and expenditures from day-to-day activities and expenditures. 2. Financial documentation and associated reports shall be the responsibility of the Finance Director or designee. 3. The Finance Director or designee shall develop effective methods and procedures for documenting disaster expenditures and shall provide each City Department with documentation forms and completion instructions. 4. The City Clerk, in coordination with other City Departments, shall identify records which are vital for the operation of the City, in order to effectively resume normal business after a disaster or emergency. 5. During emergency operations, non-essential administrative activities may be suspended. Personnel not assigned to essential duties may be assigned to other departments in order to provide support services. 6. The City of Edmonds will incur disaster expenses from currently appropriated local funds in accordance with Chapter 38.52.070 RCW and 35A.33.080-100. The Mayor and City Council, in coordination with the Finance Director, will be responsible for identifying other sources of funds to meet disaster related expenses if departmental budgets are exceeded. 7. Normal procedures for expenditures and payment processing may be modified to accommodate the circumstances associated with the disaster. 8. The City of Edmonds will submit reports required by both state and federal agencies in a disaster situation with information concerning nature, magnitude and impact for use in evaluating and providing appropriate response resources and services. These reports include but are not limited to: -Situation Reports -Proclamation of Emergency -Requests for Assistance -Damage Assessment Reports It will be the responsibility of the Office of the Mayor to coordinate the preparation of all required reports and ensure that they are delivered to the appropriate agencies. 9. A streamlined plan review and permit process may be instituted within the City in Packet Page 167 of 564 Edmonds CEMP Basic Plan - 26 August 2015 order to facilitate recovery and repair activities. 10. In instances where emergency work is performed to protect life and property, requirements for environmental review and permits may be waived or orally approved as provided in the State Environmental Policy Act, Hydraulics Act, Forest Practices Act, Shoreline Management Act, and Flood Control Act. 11. Repair and restoration of damaged facilities may require environmental assessments and appropriate permits prior to final project approval, requiring compliance with the State Environmental Policy Act, Forest Practices Act, Shoreline Management Act, and Flood Control Act. 12. Properties of historic significance and archeological sites are protected by law. Non-time critical missions and recovery actions affecting these sites will be coordinated with the state Historic Preservation Commission. 13. No services or assistance will be denied on the basis of race, color, national origin, religion, sex, economic status, age, sexual identity, gender identity, marital status, or disability. 14. Local activities pursuant to the Federal/State Agreement for major disaster recovery will be carried out in accordance with RCW 49.60 -Laws Against Discrimination and 44 CFR Section 205.16 - Nondiscrimination. Federal disaster assistance is conditional upon compliance with this code. 15. Volunteer emergency workers used during emergencies and disaster operations shall be registered using procedures established by Chapter 118.04 WAC Emergency Worker Standards. 16. It is the policy of the City of Edmonds that departments utilize their personnel to the maximum extent possible, including use of personnel not assigned emergency responsibilities. The Office of the Mayor is the lead agency for essential human resource activities in the City and as such, may assist other departments in identifying and assigning employees to assist in disaster recovery. It may be necessary to hire temporary employees to meet staffing requirements in all departments. 17. City Departments, although retaining responsibility for the day-to-day supervision of their work force, should coordinate their personnel needs with the Office of the Mayor. Since non-essential activities may be canceled during an emergency, City employees may be required to work either overtime or "out of class", and shall be compensated in accordance with existing rules and bargaining unit agreements. Requirements of the Fair Labor Standards Act (FLSA), existing labor contracts and City policies and procedures shall apply. 18. The Mayor or designee shall designate an Office of the Mayor representative to Packet Page 168 of 564 Edmonds CEMP Basic Plan - 27 August 2015 coordinate personnel needs, maintain liaison with volunteer organizations, and assist City employees in obtaining recovery assistance. 19. Additional personnel resources may be obtained through existing mutual aid agreements with schools, colleges, private businesses and labor organizations. Requests for additional assistance should be coordinated through the EOC. 20. Volunteers will become an important human resource in the event of a disaster. Staging areas should be designated and persons wishing to volunteer may be directed there for registration and assignments. The Office of the Mayor will be responsible for the recruitment, registration and assignment of volunteer emergency workers. Volunteers will be registered as emergency workers and provided identification, assignments appropriate to their qualifications, and administrative details. Packet Page 169 of 564 Edmonds CEMP Basic Plan - 28 August 2015 This page intentionally left blank. Packet Page 170 of 564 Edmonds CEMP Basic Plan - 29 August 2015 V. LOGISTICS 1. The Disaster Coordinator or designee, following a Proclamation of Emergency, has the authority to commandeer the services and equipment of citizens as necessary in response to the disaster. Those citizens are entitled to all privileges, benefits and immunities provided for emergency workers under state and federal emergency management regulations, Chapter 38.52.110 RCW. 2. The Disaster Coordinator or designee is authorized to contract with any person, firm, corporation or entity to provide construction work on an agreed upon cost basis during emergency or disaster response operations, Chapter 38.52.390 RCW. 3. It is the policy of the City of Edmonds that all City Departments prepare and maintain an updated list of its personnel, facilities and equipment resources as part of their Standard Operating Procedures. Any or all of these resources may be called upon during disaster and emergency situations. 4. The Public Works and Parks and Recreation Departments has pre-identified the following locations within the city for use as Logistics Staging Areas and Points of Distribution for response and relief supplies: • Edmonds Public Works Facility - 7110 210th St SW, Edmonds • Frances Anderson Community Center - 700 Main Street, Edmonds Additional information on Staging Areas and Points of Distribution can be found in Emergency Support Function (ESF) 7 – Logistics and Resource Support. 5. Additional governmental resources may be called upon for assistance through the use of existing mutual aid agreements, SnoCo DEM and the Washington State Emergency Operations Center through SnoCo DEM. Packet Page 171 of 564 Edmonds CEMP Basic Plan - 30 August 2015 This page intentionally left blank. Packet Page 172 of 564 Edmonds CEMP Basic Plan - 31 August 2015 VI. DIRECTION, CONTROL AND COORDINATION NIMS INTEGRATION 1. The National Incident Management System (NIMS) is mandated by Homeland Security Presidential Directive – 5, and provides a consistent, nationwide approach for Federal, State, local and tribal governments, the private sector and non-governmental organizations to effectively and efficiently prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity. 2. To provide for interoperability and compatibility among Federal, State, local and tribal capabilities, the NIMS includes a core set of concepts, principles and terminology. 3. It is the policy of the City of Edmonds that all emergency management activities will be conducted in accordance with NIMS. DIRECTION AND CONTROL 1. All emergency and disaster preparedness, mitigation, response, and recovery activities shall be conducted in accordance with the National Incident Management System (NIMS). 2. Direction and control of emergency management activities rests with the Disaster Coordinator. The authority for direction and control of the organization and administration of the emergency management program is found in RCW 38.52 and Edmonds Municipal Code 6.60. Overall control during disaster response operations will be divided into three levels. a. Emergency Operations Board: deals primarily with policy issues brought about by the disaster. b. Emergency Management Committee: coordinates disaster resources, monitors the disaster situation, and reports to the Board. c. Field Operations: operate in field locations or command posts and will direct and coordinate disaster field operations. 3. Overall direction, control and coordination will normally be conducted through the Emergency Operations Center in order to support the overall community response to the disaster and to best coordinate efforts with county, state and federal agencies. 4. The Emergency Operations Center is currently located at the Police Department Headquarters (250 5th Avenue North) which is operational 24 hours a day and is Packet Page 173 of 564 Edmonds CEMP Basic Plan - 32 August 2015 equipped with alternate power supplies for use during general system failures. 5. The Emergency Operations Center may be activated to any level deemed appropriate for the level of disaster operations. The Mayor’s designee serves as the EOC Manager. It will be staffed by members of the Emergency Management Board and Committee. Initial establishment of the Emergency Operations Center following activation is the responsibility of the Mayor’s designee. 6. Individual City Departments may designate alternate locations or field command posts for coordinating individual department operations. The individual in charge of a command post shall be responsible for keeping the Emergency Operations Center informed of their situation and activities and shall act in coordination with the Emergency Operations Center. 7. The Disaster Coordinator, in coordination with the Emergency Operations Board, is responsible for ensuring that emergency preparedness activities, response to emergencies and disasters, and the coordination of the recovery from emergencies and disasters are effectively carried out within the City of Edmonds. 8. The Mayor is responsible for city-wide policy decisions. The Disaster Coordinator and Emergency Operations Board provide policy recommendations to the Mayor during times of emergency or disaster, or in anticipation of large scale emergencies or disasters. 9. The day-to-day organizational structure of City Departments shall be maintained as much as practical during emergency and disaster operations. Each City Department shall have a line of succession to the Department Director and then to the Disaster Coordinator. 10. Overall direction, control and coordination will normally be conducted through the Emergency Operations Center in order to support the overall community response to the disaster and to best coordinate efforts with county, state and Federal agencies. 11. The following list of management priorities, in order of importance, is provided to guide policy decisions during a disaster of major magnitude. a. Protect life, health and the environment b. Protect public and private property c. Develop and disseminate public information d. Restore essential services and facilities e. Minimize economic disruption to the community f. Preserve existing institutions and organizations Packet Page 174 of 564 Edmonds CEMP Basic Plan - 33 August 2015 ON-SCENE MANAGEMENT 1. In compliance with the National Incident Management System (NIMS), on-scene management of emergencies will follow the Incident Command System (ICS) as published by the Department of Homeland Security, National Fire Academy and the National Emergency Management Institute. The functions of the Incident Command System include but are not limited to: a. Incident Commander - Directs on-scene operations and reports to EOC via established chain of command. b. Safety Officer - Oversees safety of operations at the scene. c. Liaison Officer - Coordinates information with support function groups. d. Public Information Officer - Coordinates media relations and emergency public information. This shall be done in cooperation with the EOC when activated. e. Operations Section - Implements strategic and tactical actions at the incident scene, such as: perimeter control, evacuation, fire suppression, rescue, clean-up, emergency medical, and decontamination. f. Logistics Section - Responsible for communications, transportation, supplies and special equipment. g. Planning Section - Responsible for situation and resource status reports, documentation, incident planning, technical advisors, and demobilization. h. Intelligence – Responsible for the collection and coordination of intelligence information. i. Finance/Administration Section - Responsible for contracts, time keeping, cost analysis, compensation, claims. 2. The Incident Commander is the on-scene manager responsible for direction and control at the scene of the incident. The Incident Commander shall utilize the positions within the Incident Command System as deemed necessary at the time of the incident. The Incident Command System should only be activated to the level necessary for efficient operations. It is the responsibility of the Incident Commander to: a. Assess the situation Packet Page 175 of 564 Edmonds CEMP Basic Plan - 34 August 2015 b. Develop incident organization objectives, action plans and priorities c. Ensure safety issues are addressed d. Contact appropriate agencies, dispatch, or the Emergency Operations Center to request necessary resources e. Keep the Emergency Operations Center informed of field activities 3. When more than one agency is involved in response at the scene, the Incident Commander and other responding agencies should coordinate to ensure each agency's objectives are identified. Personnel working in support of the Incident Commander will maintain the normal chain of command through their respective agency and will carry out tasks through on-site command personnel or the Emergency Operations Center when instructed. 4. In situations where more than one agency has significant on-scene considerations involving response efforts, a Unified Command shall be established to ensure coordination of on-scene activities. 5. WAC 296-62- 41015 requires that the Incident Command System be used in responses to hazardous materials incidents and outlines specific requirements of the Incident Commander. 6. The Incident Commander, in concert with the EOC and Office of the Mayor, may appoint a Public Information Officer or Public Information Officer Group to work with the news media at the Incident scene. This may include coordinating media releases and arranging contacts between the media and response agencies. When possible, information released to the media should be coordinated through the Emergency Operations Center. The Public Information Officer shall be responsible for communicating released information to the Emergency Operations Center. COORDINATION 1. Coordination of emergency activities and information among local, state, federal and private sector agencies serving the City of Edmonds shall be done through the Emergency Operations Center and SnoCo DEM. 2. Communications during an emergency or disaster will be through communications systems currently established within the City organizations. Back-up and supporting communication activities will be provided by organized volunteer radio operators assigned through SnoCo DEM. Packet Page 176 of 564 Edmonds CEMP Basic Plan - 35 August 2015 3. Emergency warning and public information will be communicated to citizens via local media through the designated Public Information Officer and existing City communications systems. The Emergency Alert System (EAS) and the AlertSense system, which are activated by SNOCOM or SnoCo DEM, may also be used. PROCLAMATION OF EMERGENCY 1. The Proclamation of Local Emergency is made by the Office of the Mayor and is the legal method which authorizes the use of extraordinary measures to accomplish tasks associated with disaster response. The proclamation is normally a prerequisite to state and federal disaster assistance. The Proclamation of Local Emergency must be ratified by the City Council as soon as practical following the emergency. 2. In the absence of the Mayor, such proclamations may be made by the City Council President and in the absence of the City Council President, the Council President Pro-Tem. The Mayor shall cause any proclamation made, to be delivered to all news media within the city and shall use other methods as necessary, to give notice of such declaration to the public. 3. The proclamation authorizes the City to take necessary measures to combat a disaster, protect persons and property, provide emergency assistance to victims of the disaster, and exercise the powers vested in RCW 38.52.070 without regard to formalities prescribed by law (except mandatory constitutional requirements). These include but are not limited to rationing of resources and supplies, curfew, budget law limitations, competitive bidding process, publication of notices, provisions pertaining to the performance of public work, entering into contracts, incurring obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, levying of taxes and the appropriation and expenditure of public funds. 4. The Mayor, assisted by the Office of the Mayor Staff, shall be responsible for the preparation of Emergency Proclamations. 5. The Disaster Coordinator will notify SnoCo DEM when a proclamation of local emergency is made. Packet Page 177 of 564 Edmonds CEMP Basic Plan - 36 August 2015 ******************* SAMPLE EMERGENCY PROCLAMATION The Mayor of the City of Edmonds has determined that the (type of event) has/will cause (type of damage) in the City of Edmonds, and, (Incident Description), and, These problems have created a threat to life and property, and All available resources are/will be committed to disaster work, and The City requires supplemental assistance, and The severity of this disaster is beyond the capability of local resources: Therefore, this event constitutes an emergency as defined by the City of Edmonds Comprehensive Emergency Management Plan and necessitates the utilization of emergency powers granted under Chapter 38.52.070 RCW; Therefore, IT IS PROCLAIMED BY THE MAYOR OF THE CITY OF Edmonds: Packet Page 178 of 564 Edmonds CEMP Basic Plan - 37 August 2015 REQUEST FOR EMERGENCY ASSISTANCE 1. In the event a situation is beyond the capability of local and pre-designated mutual aid resources, the Disaster Coordinator will request additional resources through SnoCo DEM for county, state and federal assistance as necessary. 2. Requests to the Governor to declare a State of Emergency are made by the County Executive through SnoCo DEM. This declaration by the Governor is necessary to obtain federal disaster relief funds. DEMOBILIZATION When the Disaster Coordinator (or designee) determines that the activation of the EOC is no longer required, he/she will issue instructions for demobilization from emergency management activities at the conclusion of the emergency event. Packet Page 179 of 564 Edmonds CEMP Basic Plan - 38 August 2015 This page intentionally left blank. Packet Page 180 of 564 Edmonds CEMP Basic Plan - 39 August 2015 VII. PUBLIC INFORMATION Providing current and accurate information to the public is of great importance following an emergency or disaster. The City shall strive to provide both emergency and general information in a timely and coordinated manner. For the purposes of this Plan, the City of Edmonds defines “emergency information” as information which has direct relevance to the safety and/or health of the citizens of Edmonds, i.e. evacuation orders and routes; boil water orders; shelter-in-place notices; curfews, etc. “General information” may consist of information such as debris pick-up schedules; permit fee schedules; facility hours of operation, etc. 1. The Mayor or Disaster Coordinator shall appoint a Public Information Officer or Public Information Officer Group who shall coordinate the dissemination of emergency public information through the Emergency Operations Center (EOC) (See ESF 2 - Communications). 2. All available methods may be used to relay emergency information to the public. 3. Activation of amateur radio services shall be requested through SnoCo DEM when necessary. 4. Printed education and information materials addressing preparedness, response and recovery are available through SnoCo DEM and Snohomish County Fire District 1. 5. It is anticipated that in some circumstances emergency public information may need to be released from field command posts. In this event, the individual in charge of the location shall notify the Emergency Operations Center in a timely manner and provide detailed information regarding information released. 6. Additional information on public information activities can be found in Emergency Support Function (ESF) 15 – External Affairs and Emergency Public Information. Packet Page 181 of 564 Edmonds CEMP Basic Plan - 40 August 2015 This page intentionally left blank. Packet Page 182 of 564 Edmonds CEMP Basic Plan - 41 August 2015 VIII. TRAINING, EXERCISES AND EDUCATION PURPOSE To identify and establish methods of meeting the training, exercise and educational needs of City of Edmonds employees responsible for responding to emergencies and for community-wide educational programs geared at self-preparedness. 1. The Disaster Coordinator will be responsible for ensuring that the appropriate staff will receive training in specific emergency management skills and professional development through available resources. 2. Public Education programs are available from SnoCo DEM, upon request, as resources permit, to all segments of the community. These programs are designed to increase awareness of hazards, explain how best to safely respond, and to promote self preparedness. 3. The City will utilize all types of exercise formats, including both tabletop and full- scale exercises. 4. SnoCo DEM will conduct an annual training and exercise planning workshop (TEPW) in order to develop a coordinated training and exercise calendar; and coordinate one county-level functional exercise annually. SnoCo DEM will provide, at a minimum, the delivery of two trainings and two exercise opportunities annually for the City of Edmonds. In order to receive training and exercise opportunities, the City of Edmonds must participate in the Snohomish County TEPW. 5. Each City Department Director is responsible for ensuring that their employees are trained in the concepts of the Comprehensive Emergency Management Plan (CEMP) and in the Department specific standard operating procedures (SOPs). 6. The City and SnoCo DEM will use outside resources to provide specialized training, if appropriate. 7. The Disaster Coordinator is responsible for ensuring that drills and exercises are conducted to evaluate the effectiveness of the CEMP and to determine future training needs. 8. The Disaster Coordinator, with assistance from SnoCo DEM, the Police Department, and Fire District, is responsible for coordinating and implementing drills and exercises for City employees and for the development and maintenance of the CEMP. Packet Page 183 of 564 Edmonds CEMP Basic Plan - 42 August 2015 RESPONSIBILITIES 1. City of Edmonds a. City Departments 1) Develop SOPs that define employees’ operational responsibilities during an emergency or disaster. 2) Provide necessary training to enable employees to carry out those responsibilities in coordination with the City EOC and/or SnoCo DEM EOC. 3) Provide assistance to the Disaster Coordinator in the design, conduction and evaluation of drills and exercises to determine the effectiveness of the City’s emergency management programs and the employees’ level of training. b. City Disaster Coordinator With assistance from SnoCo DEM, design, conduct and evaluate drills and exercises to determine the effectiveness of the City’s emergency management programs and employees’ level of training. 2. Snohomish County Department of Emergency Management a. Convene annual training and exercise planning workshop to determine training and exercise needs, b. Coordinate one (1) County-level exercise per year; and two training and two exercise opportunities for the City of Edmonds each year. c. Assist the Disaster Coordinator in the design, conduction and evaluation of drills and exercises to determine the effectiveness of the City’s emergency management programs and the employees’ level of training. 3. All Other Support Agencies Participate in training and exercises, if requested and as resources allow. Packet Page 184 of 564 Edmonds CEMP Basic Plan - 43 August 2015 IX. ON-GOING PLAN MANAGEMENT AND MAINTAINANCE COORDINATION Assisted by the SnoCo DEM Director or designee, the City of Edmonds Disaster Coordinator will coordinate with and reach accord with all agencies that have a role in incident management for the development and execution of policy, planning, training, equipping and other preparedness activities. PLAN MAINTAINANCE 1. The Disaster Coordinator will ensure that exercises of this plan are conducted on an on-going, annual basis. 2. This CEMP will be updated every four years. The revised CEMP will be submitted to the Washington State Emergency Management Division for review. Packet Page 185 of 564 Edmonds CEMP Emergency Support Functions - 44 August 2015 EMERGENCY SUPPORT FUNCTION 1 TRANSPORTATION PRIMARY AGENCY: City of Edmonds Public Works Department SUPPORT AGENCIES: City of Edmonds Development Services Washington State Department of Transportation Washington State Ferries Community Transit King County Metro Transit Sound Transit I. INTRODUCTION A. Purpose To coordinate the activities and agencies involved in transportation related operations. B. Scope This Emergency Support Function is designed to provide guidance in the allocation of transportation resources, determining priority of highway repair and in the coordination of activities carried out by transportation agencies operating within the city. II. POLICIES A. Local transportation planning and emergency response shall be done in coordination with supporting agencies in order to ensure the integrity of the transportation system. B. Response to restore transportation routes and services shall be prioritized in order to provide access for emergency services, delivery of essential resources and for the re-opening of major transportation routes. III. SITUATION A significant disaster may cause severe damage to the transportation infrastructure. Secondary damage may include utility networks constructed adjacent to or as part of roads and bridges. Damage to transportation systems, Packet Page 186 of 564 Edmonds CEMP Emergency Support Functions - 45 August 2015 including damage to the WA State Ferries terminal located at the Port of Edmonds, will cause major disruption of both routine and emergency services. IV. CONCEPT OF OPERATIONS A. The Public Works Director or designee shall be responsible for coordinating surface transportation related activities within the city. Priorities established for the clearing and emergency repair of City roads shall be coordinated with the Police Department, Fire District, and adjacent jurisdictions to ensure the timely restoration of emergency services and the transportation network. B. Repair and restoration of state and interstate highways will be coordinated with the appropriate state and federal agencies. Washington State Department of Transportation shall be the primary contact for the coordination of these activities. The Public Works Director or designee may authorize emergency road clearing work to be done on state and interstate highways in order to re-establish highway systems. C. The Public Works Department will provide an assessment of roadway conditions and provide information to the Emergency Operations Center, SnoCo DEM and all appropriate agencies. All appropriate agencies shall be notified of ongoing repair and roadway status. D. Additional resources or assistance may be obtained through existing mutual aid agreements and/or contracts through private contractors. Requests for additional assistance should be coordinated through the Emergency Operations Center and SnoCo DEM. E. The Public Works Director, or designee, in coordination with the Emergency Operations Center and SnoCo DEM, shall coordinate the priority use of public transportation assets. Private transportation sources are available within the city and should be integrated into overall emergency transportation needs. V. PROCEDURES A. Individual agencies responsible for managing transportation routes are responsible for the development of transportation recovery plans and for establishing transportation route priorities within their area. Agencies which provide support resources for the restoration of damaged transportation routes should be included in the overall process to ensure a coordinated and efficient response. Packet Page 187 of 564 Edmonds CEMP Emergency Support Functions - 46 August 2015 B. Emergency operations plans for Snohomish County, Washington State Department of Transportation, Washington State Ferries, Community Transit, King County Metro Transit, Sound Transit and Snohomish and King Counties are separately published documents which provide guidance for the overall restoration of damaged transportation routes in the area. C. The City of Edmonds Public Works Department will establish re-opening and restoration priorities for the City and allocate local resources accordingly. When appropriate, work will be coordinated with other affected agencies and jurisdictions. VI. RESPONSIBILITIES A. City of Edmonds Public Works Department 1. Coordinate damage assessment, emergency road clearing and repair activities for roadways within the city. 2. Coordinate repair and restoration activities on state and interstate highways with appropriate agencies. 3. Provide or contract for repair and recovery work. 4. Coordinate with other City agencies and adjacent jurisdictions to establish immediate priorities for road re-opening. 5. Coordinate with other public and private transportation service providers to establish emergency transportation networks and resources. B. City of Edmonds Public Works - Engineering Division 1. Provide maps for transportation route planning. 2. Assist the Public Works Department on activities as required. C. Snohomish and King County Transportation Divisions 1. Coordinate area-wide transportation route recovery projects with affected agencies and jurisdictions. Provide support to the City in re-opening emergency transportation routes. Packet Page 188 of 564 Edmonds CEMP Emergency Support Functions - 47 August 2015 D. Community, Metro, and Sound Transit Agencies 1. Coordinate mass transportation activities within their service areas. 2. Incorporate emergency City needs into the overall emergency transportation and system restoration program. E. Washington State Department of Transportation and Washington State Ferries 1. Coordinate emergency and permanent repairs of state and interstate highways. 2. Coordinate emergency and permanent repairs of state ferry terminal located in the Edmonds waterfront. 3. Incorporate emergency City needs into the overall emergency transportation and system restoration program. 4. Provide assistance to the City’s repair and restoration work as appropriate. Packet Page 189 of 564 Edmonds CEMP Emergency Support Functions - 48 August 2015 EMERGENCY SUPPORT FUNCTION 2 COMMUNICATIONS PRIMARY AGENCIES: City of Edmonds Police Department Snohomish County Fire District 1 City of Edmonds Finance Dept – Information Services SUPPORT AGENCIES: City of Edmonds Public Works Department City of Edmonds Public Information Officers SNOCOM Communications Center Snohomish County DEM Washington State Emergency Operations Center I. INTRODUCTION A. Purpose To establish, organize and maintain communications capabilities necessary to meet operational requirements during emergencies and disasters. B. Scope This Emergency Support Function is designed to provide guidance in the coordination of local communication capabilities and for the establishment of back-up systems to support emergency and disaster operations. II. POLICIES A. The procedures established in local and state communications plans shall be utilized during emergency and disaster operations. B. Local communication procedures shall support county and state communication plans and shall be developed in coordination with local, county and state agencies responsible for providing communications during emergency and disaster operations. III. SITUATION Emergency and disaster situations require reliable communication capabilities in order to gather essential information, request and deploy resources and Packet Page 190 of 564 Edmonds CEMP Emergency Support Functions - 49 August 2015 communicate information to the Emergency Operations Center, field operations personnel and supporting agencies. In nearly all major events, communication systems become overloaded making it difficult to communicate essential information in a timely manner. It is anticipated that in addition to communications needs exceeding local equipment capacity, there will be equipment and system failures associated with events such as windstorms, earthquakes and terrorist incidents. In many emergency and disaster situations it is necessary to provide important information and/or warnings to public officials and the general public. This must be accomplished in a timely manner utilizing the most efficient means possible in order to protect life and property at the time of the event. There are no fixed or automatic emergency warning systems currently in place within the city to warn the general public of emergency conditions. IV. CONCEPT OF OPERATIONS Communications A. The SNOCOM Communications Center shall be the focal point for coordinating emergency communications for emergency services providers within the city. The facility is the central answering point for 911 calls requesting emergency assistance. The center has back-up call receiving at SNOPAC for use in the event of facility failure or general system disruption. B. Calls for police, fire and emergency medical services are dispatched by SNOCOM. During major events with resource limitations, the Fire District and Police Department may determine that resources will be dispatched through the Emergency Operations Center according to incident priority. C. Various individual radio systems are utilized by other departments and supporting agencies within the city. These departments and agencies maintain their own dispatching and communication services. D. Communications will be through cellular and landline telephone and existing radio systems using established frequencies and existing procedures. E. During major emergency and disaster situations communications equipment may be re-distributed in order to provide common equipment and frequency access. This will facilitate effective communications Packet Page 191 of 564 Edmonds CEMP Emergency Support Functions - 50 August 2015 between departments/agencies, the Emergency Operations Center and field command posts. F. Amateur Radio Operators may be available through Snohomish County DEM. The amateur radio operators can provide essential, reliable communications support between departments/agencies, the Emergency Operations Center and field operation locations. Use of amateur radio relieves congestion on other radio frequencies and cellular and landline phone systems. G. The Finance – Information Services is responsible for coordinating with telephone service providers for the re-establishment of telephone, computer networks and internet access service to City government locations. H. E-mail may be utilized internal to the City for providing information to staff regarding disaster information. Warning A. The AlertSense system provides emergency information to responders and the general public via phone, text, and/or email messaging. The system may be activated by contacting SnoCo DEM or SNOCOM. B. The Emergency Alert System (EAS) provides emergency information to the public via local radio and television stations. This system may be activated by contacting SnoCo DEM or SNOCOM. C. The National Warning System (NAWAS) is the primary system utilized by the federal government to disseminate warning information. Warnings received via NAWAS are received at the Washington Warning Point which in turn disseminates the warning to local warning points. Warning information for Edmonds is received at SNOCOM which notifies local emergency authorities. D. The National Oceanographic and Atmospheric Administration (NOAA) weather radio system may be utilized to obtain weather related warnings. Weather warnings from NOAA are normally broadcast over EAS and local radio and television stations. E. Weather advisories and warnings are provided via teletype by the National Weather Service and received at SNOCOM. Communications center personnel monitor this information on a 24-hour basis and determine when to notify appropriate public safety services. Packet Page 192 of 564 Edmonds CEMP Emergency Support Functions - 51 August 2015 F. Emergency service agencies will be notified by SNOCOM when the nature of the warning would indicate a need to increase staffing levels or warn the public of impending danger. G. Having no fixed or automatic emergency warning systems in place, notifications of citizens regarding emergency information and instructions may be through the Emergency Alert System (EAS), AlertSense messaging, door-to-door by uniformed personnel, mobile loud speakers, or any other means available to the command agency at the time. Emergency Public Information A. The Mayor or Disaster Coordinator may appoint a Public Information Officer or Public Information Officer Group who will coordinate the dissemination of emergency public information through SnoCo DEM and the Emergency Operations Center. When the situation warrants, the Public Information Officer may appoint assistants in order to provide media briefings from multiple locations. B. Media briefings, if held in the city, will normally take place at the Edmonds Emergency Operations Center. In the event that this location is not functional or communications are inadequate, an alternate site will be identified and announced by the Public Information Officer. C. During events where the SnoCo DEM Emergency Operations Center is activated, area-wide information will normally be coordinated through that location on behalf of the City. SnoCo DEM may activate a Joint Information Center (JIC) to manage external affairs for the incident. D. Any or all of the following methods may be utilized to relay emergency information to the public: * Print, radio, cable and television media * Printed education/information materials * City radio systems * City of Edmonds website: www.edmondswa.gov * Amateur radio systems * Public address systems or mobile speakers * Emergency Alert System * AlertSense * Door-to-door contact E. SNOCOM and/or SnoCo DEM will develop Emergency Alert System releases when necessary. Except in immediate life threatening situations, activation of the Emergency Alert System should be coordinated with Packet Page 193 of 564 Edmonds CEMP Emergency Support Functions - 52 August 2015 surrounding jurisdictions. SNOCOM is responsible for activation of the Emergency Alert System. F. SNOCOM and/or SnoCO DEM will develop Alert Sense messaging when necessary. AlertSense may be activated by either SNOCOM or SnoCo DEM. G. It is anticipated that in some circumstances emergency public information may need to be released from field command posts. In this event, the individual in charge at the location shall notify the Emergency Operations Center in a timely manner and provide detailed information about the release. H. Printed education and information materials for distribution to the public are available through the Fire District and Police Department. I. Additional information on Public Emergency Information can be found in Emergency Support Function (ESF) 15 – External Affairs and Emergency Public Information. V. PROCEDURES A. Emergency Communications, Warning and Public Information Procedures are the joint responsibility of the Edmonds Police Department and Fire District. B. The City of Edmonds shall follow SNOCOM’s Emergency Alert System and AlertSense Activation Procedures. C. Response procedures are separately published documents and should be developed in coordination with other agencies involved in this Emergency Support Function. VI. RESPONSIBILITIES A. City of Edmonds Police Department and Fire District 1 1. Develop and maintain communications, warning and public information procedures for the City. 2. Recommend relocation or redistribution of radio and cellular telephone resources as necessary to most effectively maintain adequate communications in emergency situations. Packet Page 194 of 564 Edmonds CEMP Emergency Support Functions - 53 August 2015 3. Arrange for additional communication resources when necessary. 4. Provide for coordination of warning efforts and for the dissemination of warning and emergency public information. B. City of Edmonds Public Works Department 1. Provide communications equipment and staff to support communication efforts. 2. Provide support in the dissemination of warning information to the public. C. City of Edmonds Disaster Coordinator or Public Information Officer 1. Contact SnoCO DEM when information is to be released over the Emergency Alert System. 2. Gather and coordinate emergency public information for timely release and provide informational briefings to City officials, news media and the public. 3. Notify appropriate agencies to assist in the dissemination of information. 4. Provide pre-printed educational/informational brochures available to the public. 5. Determine appropriate location(s) for public official and news media briefings. 6. Assist in the development of Public Information Officer procedures and checklists for use during emergencies. D. City of Edmonds Finance– Information Services 1. Coordinate with communication services providers for additional emergency service or the re-establishment of disrupted services when appropriate. 2. In coordination with the Police Department and Fire District, develop and maintain communications, warning and public information procedures for the City. 3. In coordination with the Police Department and Fire District, Packet Page 195 of 564 Edmonds CEMP Emergency Support Functions - 54 August 2015 arrange for additional communication resources when necessary. E. SNOCOM Communications Center 1. Develop procedures and provide for the release of information over the AlertSense and Emergency Alert Systems. 2. Provide dissemination of National Warning System and National Weather Service information to public safety agencies. 3. Coordinate back-up communication systems and the re- establishment of disrupted 911 and communications center service. 4. Establish policy and procedures for distribution of anticipated disaster information (e.g. adverse weather) and other impending disaster-related notifications. F. Snohomish County DEM 1. Assist as requested or necessary with the release of information over the AlertSense system. 2. Activate amateur radio personnel to support City communications as requested. 3. Provide for the release of public information through the County Emergency Operations or Joint Information Center, when activated. G. Washington State Emergency Operations Center 1. Provide supplemental communication equipment and assistance in the dissemination of public information when appropriate. Packet Page 196 of 564 Edmonds CEMP Emergency Support Functions - 55 August 2015 EMERGENCY SUPPORT FUNCTION 3 PUBLIC WORKS AND ENGINEERING PRIMARY AGENCIES: City of Edmonds Public Works Department City of Edmonds Engineering Division SUPPORT AGENCIES: City of Edmonds Parks and Recreation Department Olympic View Water District Sound Disposal Republic Services Waste Management NW WA State Department of Enterprise Services I. INTRODUCTION A. Purpose To provide for the coordination of public works and engineering operations and resources during emergencies and disasters. B. Scope This Emergency Support Function is designed to provide for the coordination of departments and agencies involved in public works and engineering activities. These activities include debris removal, repair and restoration of facilities and systems, technical advice, structural evaluation, engineering services and emergency contracting. II. POLICIES Public works and engineering activities shall be done in coordination with departments and agencies having roles and authority within the City to provide public works related services. III. SITUATION Emergencies and disasters may cause significant damage to facilities, infrastructure and buildings. It may be necessary in some cases to carry out reinforcement or demolition activities. Debris may make roads and highways impassable. Utilities which have suffered damage may be partially or totally Packet Page 197 of 564 Edmonds CEMP Emergency Support Functions - 56 August 2015 inoperable. Equipment necessary for repair and restoration activities may be damaged or insufficient in quantity to meet emergency needs. Outside assistance may be necessary to ensure timely and efficient response and recovery operations. IV. CONCEPT OF OPERATIONS A. Public Works and Engineering are the lead agencies for day-to-day and emergency public works and engineering services within the city. These services include construction and maintenance of transportation routes, coordination of solid waste collection, water and sewer services, vehicle and equipment maintenance, right of way and construction permit services. B. Water and sewer services within the city are provided by separate water and sewer districts. The Public Works Director shall ensure that coordination of response and recovery activities takes place between these agencies and the Public Works Department. This coordination may include mutual support with staff and equipment and the prioritization of restoration and recovery activities. C. The Public Works and Engineering shall provide direction and control over their respective resources and coordination with the Emergency Operations Center. Personnel shall operate according to specific directives, department procedures and by exercising reasonable personal judgment when unusual or unanticipated situations arise and command guidance is not available. D. The Public Works Department shall coordinate with private utility companies responsible for electricity, natural gas, telephone, cable and solid waste collection to ensure recovery operations are conducted in as orderly manner as possible. E. In situations where roadways are damaged or blocked it will be the responsibility of the Public Works Department to establish road clearing and restoration priorities in coordination with the Police Department and Fire District to ensure critical emergency operations and resource movement can be accomplished. F. Public Works and Engineering Division Managers or designees will report to the Emergency Operations Center to coordinate public works field operations and resources when it is activated. G. Additional resources and public works and engineering assistance may be Packet Page 198 of 564 Edmonds CEMP Emergency Support Functions - 57 August 2015 obtained through existing mutual aid agreements and/or through contracts with private contractors. H. Public Works and Engineering staff will be mobilized according to the needs presented by the emergency or disaster. This will normally be done by telephone or pager. I. The Public Works Department will coordinate with Sound disposal, Republic Services, and Waste Management NW for both solid waste collection services, and disaster debris management within the city. J. The Engineering Division will provide engineering services and contract for major recovery work as appropriate for City-owned buildings, operational facilities, roads and other public works infrastructure. These services include structural inspections to determine building and transportation route safety as appropriate. K. See also ESF 14 – Long-Term Community Recovery, and the City of Edmonds Disaster Recovery Plan, a separately published document. V. PROCEDURES A. Responding agencies are responsible for the development of response procedures for their agency, and for training employees involved in emergency response. B. Response plans, agency procedures and mutual aid agreements are separately published documents which should be developed in coordination with other response agencies for the jurisdiction. VI. RESPONSIBILITIES A. City of Edmonds Public Works Department and Engineering Division 1. Clear and provide emergency repair of transportation routes. 2. Coordinate with water and sewer service providers to ensure priority restoration of services and for emergency potable water supplies. 3. Provide or contract for solid waste and debris removal services on public property and right-of-ways. Packet Page 199 of 564 Edmonds CEMP Emergency Support Functions - 58 August 2015 4. Provide or contract for engineering services. 5. Coordinate with private utility providers in the repair and re- establishment of services to the City. B. Olympic View Water District 1. Coordinate the prioritization of repair and restoration activities with the Public Works department. C. City of Edmonds Parks and Recreation Department 1. Provide staff and equipment to assist with public works operations as requested. D. Allied Waste, Republic Services, and Waste Management NW 1. Provide for the continuation of regularly scheduled household waste pick-up services. 2. Coordinate with Edmonds Public Works for the collection and management of disaster-generated debris. E. WA State Department of Enterprise Services 1. Provide support services after the City has exhausted their supplies and response capacity. This support may include: technical advice and evaluations; engineering services; construction management. Packet Page 200 of 564 Edmonds CEMP Emergency Support Functions - 59 August 2015 EMERGENCY SUPPORT FUNCTION 4 FIREFIGHTING PRIMARY AGENCY: Snohomish County Fire District 1 SUPPORT AGENCIES: Mutual Aid Fire Agencies City of Edmonds Police Department City of Edmonds Public Works Department Snohomish County DEM Washington State Patrol - Fire Protection Bureau Washington State Emergency Operations Center I. INTRODUCTION A. Purpose To define agency responsibilities in fire response and establish policies for the coordination of multi-agency firefighting activities. B. Scope This Emergency Support Function augments existing mutual aid agreements and fire response plans existing at the local, county and state levels. It provides guidance for the management and coordination of firefighting activities and resources. II. POLICIES A. The procedures established in local and county-wide plans and mutual aid agreements shall be utilized when responding to an emergency or disaster. B. The Washington State Fire Services Resources Mobilization Plan shall be activated through SnoCo DEM and the Washington State Emergency Operations Center when mutual aid resources have been exhausted. III. SITUATION Fires may occur at anytime and under many circumstances within the city. Fires are most likely to occur in residential or commercial structures. However, it is also common for fires to occur in transportation accidents and in open fields or Packet Page 201 of 564 Edmonds CEMP Emergency Support Functions - 60 August 2015 wooded areas posing a threat to the surrounding community. A significant natural disaster or technological event may result in many urban and rural fires. Ignition sources of little concern during normal circumstances could cause many fires following an earthquake or other natural disaster. Fire may also result from a technological event such as an air-line crash or hazardous material incident. IV. CONCEPT OF OPERATIONS A. Snohomish County Fire District 1 is the lead agency for fire suppression activities within the city. Supporting agencies shall report to and operate under the direction of the Incident Commander. The Fire District may establish a unified command system with supporting agencies during large scale incidents. B. The Fire District has existing mutual aid agreements with numerous agencies throughout King, Pierce and Snohomish Counties. Requests for assistance may be through existing mutual aid agreements. In situations when mutual aid is not available, requests for resources through the Washington State Fire Services Resources Mobilization Plan will be coordinated through SnoCo DEM. C. The Police Chief or designee will allocate resources to support Fire operations as necessary and will report to the Emergency Operations Center to coordinate law enforcement field operations and resources when it is activated. D. On-scene management of emergencies shall follow the Incident Command System in accordance with the National Incident Management System (NIMS). E. Communications and emergency notifications will be through established channels (See ESF 2 – Communications). F. The notification method used to mobilize off-duty personnel will normally be by telephone or pager. G. The Fire Chief, or designee, shall provide direction and control over District resources and shall coordinate activities with the Emergency Operations Center. District personnel shall operate according to specific directives, District policies and procedures and by exercising reasonable personal judgment when unusual or unanticipated situations arise and command guidance is not available. Packet Page 202 of 564 Edmonds CEMP Emergency Support Functions - 61 August 2015 H. Command posts may be established for the coordination of field operations. The Incident Commander shall provide regular status reports to the Emergency Operations Center. The coordination of resources will normally be through the Emergency Operations Center. Co-location of command posts will be the preferred method of field operations when multiple departments/agencies have command posts established. V. PROCEDURES A. Responding agencies are responsible for the development of response procedures for their agency, and for training employees involved in emergency response operations. B. Response plans, agency procedures and mutual aid agreements are separately published documents which should be developed in coordination with other response agencies for the jurisdiction. VI. RESPONSIBILITIES A. Snohomish County Fire District 1 1. Provide 24-hour response to fire emergencies. 2. Provide coordination of fire resources and direction and control at emergency scenes. 3. Develop and maintain resource lists for equipment, personnel and supply sources. 4. Develop policies and procedures for District operations during emergencies and provide training for appropriate City staff. 5. Provide a representative to the City Emergency Operations Center when activated to assist in the coordination of resources and operational activities. B. Mutual Aid Fire Agencies 1. Provide resources including equipment, staffing and supplies to support emergency operations. Packet Page 203 of 564 Edmonds CEMP Emergency Support Functions - 62 August 2015 C. City of Edmonds Police Department 1. Provide incident scene security, traffic control and evacuation operation support. D. City of Edmonds Public Works Department 1. Provide operational support with equipment, staffing, traffic control and coordination of utility providers during emergencies. E. Snohomish County DEM 1. Provide support and coordination of resource requests during major incidents. 2. Provide coordination with Washington State Emergency Operations Center when activated. 3. Work in coordination with the Regional Fire Mobilization Coordinator. F. Washington State Patrol - Fire Protection Bureau 1. Coordinate resources through the Washington State Fire Services Resources Mobilization Plan when activated. G. Washington State Emergency Operations Center 1. Coordinate requests for state and federal resources as appropriate. Packet Page 204 of 564 Edmonds CEMP Emergency Support Functions - 63 August 2015 EMERGENCY SUPPORT FUNCTION 5 EMERGENCY MANAGEMENT PRIMARY AGENCY: City of Edmonds Planning Division SUPPORT AGENCIES: All City of Edmonds Departments All Contract and Government Service Agencies and Districts All Agencies Providing Human Services I. INTRODUCTION A. Purpose 1. To provide a method to collect, analyze and share information about a potential or actual emergency or disaster in order to enhance the response and recovery activities of the City. 2. To provide guidance in reporting response and recovery information to local and state emergency management agencies. B. Scope This Emergency Support Function addresses the informational needs of the City Emergency Operations Center (EOC) and involves all City Departments, agencies which support City operations, special districts and organizations providing support to citizens during and after emergencies and disasters. II. POLICIES All City Departments, special districts, and support agencies are responsible for providing incident information to the Emergency Operations Center. This information will be used by assigned staff to analyze the situation and develop appropriate action plans and obtain resources for response and recovery activities. III. SITUATION Any emergency or disaster creates a need for information flow between first response or field operations personnel and command or supervisory staff. In any emergency or disaster event requiring the activation of the Emergency Packet Page 205 of 564 Edmonds CEMP Emergency Support Functions - 64 August 2015 Operations Center, it is essential that information be obtained from field personnel to assist the Emergency Operations Center in establishing response and recovery priorities and determining potential future needs. IV. CONCEPT OF OPERATIONS A. Whenever any part of the city is threatened by a hazard that could lead to an emergency or disaster, or when an emergency or disaster situation exists, the Emergency Operations Center (EOC) will be activated at the appropriate level to assess the situation. All City Departments, special districts, service providers and human service organizations involved in disaster operations and represented in the Emergency Operations Center will work to meet the information requirements of the Emergency Operations Center Staff and City leaders. This will include receiving periodic reports from their field representatives. Additionally, the Emergency Operations Center Staff may be required to request information from liaison coordinators to the local jurisdiction, surrounding jurisdictions or from SnoCo DEM to meet a specific requirement. B. The Planning Division is responsible for the management of information received in the Emergency Operations Center. The assigned personnel will collect, analyze, report, and display the current information. From this information, action plans will be developed by Emergency Operations Center Staff to meet the needs of the situation. C. The Planning Division will develop periodic situation reports and provide information to SnoCo DEM through the Disaster Coordinator or designee as required by the event. D. Each City Department is responsible for developing their own reporting procedures. Each Department is responsible for ensuring that their field operations personnel are aware of the reporting procedures and that they provide reliable, timely information to the Emergency Operations Center. E. Information will be shared by posting on boards or charts, making announcements, holding periodic briefings, routing to other members of the staff or through the development of situation reports. F. The City Clerk will be responsible for maintaining a log of information received at the Emergency Operations Center for permanent record keeping. Packet Page 206 of 564 Edmonds CEMP Emergency Support Functions - 65 August 2015 G. The Disaster Coordinator shall provide a copy of the Local Proclamation of Emergency to SnoCo DEM for distribution to appropriate county, state and federal agencies by the most expeditious means available at the time of the event. H. Additional information on Concept of Operations can be found in the City of Edmonds Emergency Operations Center (EOC) Guide, a separately published document. V. PROCEDURES A. Each City Department and agency involved in emergency and disaster operations is responsible for developing reporting formats and procedures for their department or agency. Reporting forms shall follow the approved format of the Emergency Management Committee. VI. RESPONSIBILITIES A. City of Edmonds Building and Planning Divisions 1. Assist City Departments and supporting agencies in the development of reporting formats. 2. Procure information display materials, maps and supplies. 3. Collect, display and analyze information at the Emergency Operations Center. Share information with appropriate staff and develop action plans to support disaster operations. 4. Request information from other local jurisdictions and outside agencies as necessary. B. All City of Edmonds Departments 1. Prepare reporting formats. 2. Establish departmental reporting procedures between field personnel and the Emergency Operations Center. 3. Analyze information specific to the department and prepare, or recommend action plans as appropriate. 4. Coordinate activities and share information with City Departments Packet Page 207 of 564 Edmonds CEMP Emergency Support Functions - 66 August 2015 and outside agencies as appropriate. C. All Contract and Government Service Agencies, Special Districts and Human Service Agencies 1. Prepare reporting formats. 2. Establish reporting procedures between field personnel and the Emergency Operations Center. 3. Analyze information specific to the organization and prepare, or recommend action plans as appropriate. 4. Coordinate activities and share information with City Departments and outside agencies as appropriate. D. City Clerk 1. Maintain a log of information received at the Emergency Operations Center for permanent record keeping. Packet Page 208 of 564 Edmonds CEMP Emergency Support Functions - 67 August 2015 EMERGENCY SUPPORT FUNCTION 6 MASS CARE, EMERGENCY ASSISTANCE, HOUSING AND HUMAN SERVICES PRIMARY AGENCIES: City of Edmonds Parks and Recreation Department City of Edmonds Community Services Department City of Edmonds Police Department/Animal Control SUPPORT AGENCIES: American Red Cross City of Edmonds Human Resources Department City of Edmonds Development Services City of Edmonds Office of the Mayor Snohomish County DEM Snohomish Health District Local Human Service Agencies, Churches and Volunteer Agencies Local Animal Care Facilities, including PAWS WA State Department of Social and Health Services I. INTRODUCTION A. Purpose To provide a coordinated method of mass care activities including: shelter of people and animals; feeding and first aid following an emergency or disaster; to operate a disaster welfare information system to collect, receive and report information about the status of victims and assist with the reunification of family members; and to coordinate the distribution of emergency relief supplies. Human services may include related recovery efforts such as counseling, benefit claims assistance, identification and postal services, financial services and associated human services that can be delivered through Federal Disaster Assistance Service Centers, as needed. Long-term community recovery needs are addressed in ESF 14 – Long-term Community Recovery and the City of Edmonds Disaster Recovery Plan, a separately published document. B. Scope This ESF addresses responsibilities and priorities for mass care services that are needed during emergencies. Mass care services are a shared responsibility between the City of Edmonds, the Snohomish County Chapter of the American Red Cross, Snohomish County DEM, and other Packet Page 209 of 564 Edmonds CEMP Emergency Support Functions - 68 August 2015 community and volunteer agencies. The National Pets Evacuation and Transportation Standards Act of 2006 (H.R. 3858-PETS) requires local and state emergency preparedness authorities to include plans for pets and service animals in disaster plans; grants FEMA the authority to assist states and local communities in developing disaster plans to accommodate people with pets and service animals; authorizes federal funds to help create pet-friendly emergency shelter facilities; and allows FEMA to provide assistance for individuals with pets and service animals, and the animals themselves following a major disaster. Animal care and pet sheltering issues are addressed in Support Annex C: Animal Disaster Protection, of this document; and more detail can be found in the Washington State and Snohomish County Comprehensive Emergency Management Plan(s), ESF – 11: Agriculture & Natural Resources. Initial response activities will focus on meeting urgent needs of victims. Recovery assistance available through local agencies and temporary housing, loans and grants for victims under federal disaster assistance programs may need to be coordinated with mass care activities in order to provide the best service to the community. A collaborative response by the City, private and non-profit organizations will greatly benefit and facilitate mass care services in the Edmonds area. II. POLICIES A. In circumstances where there is an immediate need for mass care services, the City of Edmonds may provide limited mass care services using available facilities and resources. B. The American Red Cross will provide staff, supplies and shelters as disaster conditions dictate and resources allow, in accordance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93- 288) as amended and the National Response Framework. C. All mass care services will be provided without regard to economic status or racial, religious, political, ethnic or other affiliation, age, sexual identity or disability; and will attempt, but not guarantee, to meet current requirements for the Americans with Disabilities Act and the standards of the American Red Cross. D. Appropriate federal, state and city, volunteer agency and private sector resources will be used as available. Packet Page 210 of 564 Edmonds CEMP Emergency Support Functions - 69 August 2015 E. Disaster Welfare Information will be gathered and disseminated only by the American Red Cross using established procedures. F. Shelters for pets may be activated by the City of Edmonds Police Department/Animal Control with help from local veterinary and volunteer animal care organizations. Pet shelters may be separated from shelters for citizens. See also Support Annex C: Animal Disaster Protection Plan of this document. G. The Washington State Departments of Agriculture (WSDA) and Fish and Wildlife (WDFW) represent animal health concerns of the state. This involves, but is not limited to: the diagnosis, prevention and control of foreign animal diseases and diseases of public health significance, and assistance in the disposal of dead animals in accordance with Appendix B (State Animal Response Plan) of Emergency Support Function 11 of the Washington State Comprehensive Emergency Management Plan. III. SITUATION Serious damage to the community will quickly overwhelm local resources which have a primary function of gathering damage information and responding to immediate life threatening situations. Damage to roads, airports, communications and structures will hamper response efforts. Emergency workers may be injured, involved with personal problems resulting from the situation or be unable to reach their designated posts. Hundreds of victims may be forced from their homes due to damage, environmental conditions or severe weather. There may be large numbers of dead or injured. Family members may be separated immediately following a sudden impact event. Large numbers of transients, such as tourists and business travelers may be stranded long distances from home and require assistance. There may be a requirement for shelter sites for hundreds to thousands of people and pets impacted by the disaster. Many will be separated from their families due to impassible transportation routes and gridlock. IV. CONCEPT OF OPERATIONS A. The City of Edmonds Parks and Recreation Department will be the primary City agency for establishing temporary mass care services and facilities until Red Cross and other disaster relief agencies establish operations. This may be as long as seven days. The Community Services and Human Resources Departments will provide staff and Packet Page 211 of 564 Edmonds CEMP Emergency Support Functions - 70 August 2015 resources to support Parks and Recreation Department mass care efforts as needed. B. Mass care activities undertaken by the City will support emergency operations by providing food, water and rest areas for City staff working during the emergency. C. The Parks and Recreation Department will coordinate the use of City facilities and parks for use as mass care locations. D. Requests for establishment of Red Cross Mass Care Centers will be coordinated through SnoCo DEM. E. Once the Red Cross has established mass care operations, the City will assist Red Cross as needed in the coordination of other local human service agencies and volunteer groups in support of mass care operations through SnoCo DEM. F. Initial information to be released to the public regarding mass care facility services and locations will be coordinated through SnoCo DEM and the American Red Cross Public Information Officer, if appointed. The Red Cross will normally take over the public information role for Red Cross activities once mass care operations are established. G. The Parks and Recreation Department will be responsible for pre- identifying parks or other locations appropriate for recreational vehicles or camping and for identifying appropriate shelter locations within the city and for developing plans for shelter operation. H. The Parks and Recreation Department, in cooperation with the Community Services Department, is responsible for identifying and developing resource lists of local volunteer groups and organizations that will assist with mass care operations and assist those individuals with special needs who require special assistance. I. The Parks and Recreation Department, in cooperation with the Police Department/Animal Control, and with assistance from local animal welfare groups, is responsible for pre-identifying appropriate locations for pet shelters within the city and developing plans for shelter operation. J. The Human Resources Department will be the primary agency for providing food and shelter support to City employees working during emergency operations. Provisions will be made for employee family members who, for safety reasons, require support at City shelters or facilities. Packet Page 212 of 564 Edmonds CEMP Emergency Support Functions - 71 August 2015 K. The Police Department is responsible for providing security at shelter and mass care locations when necessary. L. On-going mass care and recovery assistance to victims after the disaster will be provided directly to the public through federal, state and county programs and through private agencies and local volunteer organizations. V. PROCEDURES A. The Parks and Recreation Department, in coordination with the Community Services and Human Resources Departments, is responsible for developing policies for the use of City property and facilities for mass care operations. These departments are also responsible for developing resource lists and procedures for use by City staff for operating shelters prior to the arrival of Red Cross personnel. B. The American Red Cross and other agencies providing mass care services have established procedures in place for providing mass care services to the community. These are separately published documents which are developed and maintained by the individual agencies and organizations. Volunteers and City staff working in support of these organizations are required to operate according to these procedures. C. Procedures for assisting individuals with “special needs” during disasters will be the responsibility of the Community Services Department. These procedures will be coordinated with Snohomish Health District, SnoCo DEM, and local human service agencies. IV. RESPONSIBILITIES A. City of Edmonds Parks and Recreation Department 1. Identify City property and facilities suitable for use as mass care locations. 2. Develop policies and procedures for the operation of City facilities as mass care centers. 3. Develop resource lists for mass care supplies and identify human service and volunteer agencies that will provide support during mass care operations. 4. Assign staff to the Emergency Operations Center to coordinate Packet Page 213 of 564 Edmonds CEMP Emergency Support Functions - 72 August 2015 mass care activities and information to the public. 5. Provide staff and resources for the operation of mass care centers. B. American Red Cross 1. Provide mass care operations according to established procedures and policies. 2. Provide coordination of mass care information and activities with the Emergency Operations Center. C. City of Edmonds Human Resources Department 1. Provide assistance to the Parks and Recreation and Community Services Departments in the development of policies and procedures for mass care operations as appropriate. 2. Provide staff and resources for the operation of mass care centers as appropriate. 3. Provide food and shelter for City staff working during emergency operations. D. City of Edmonds Community Services Department 1. Provide staff and resources for the operation of mass care centers. 2. Coordinate assistance to “special needs” individuals through local human service agencies. E. City of Edmonds Police/Animal Control 1. Provide volunteers, staff and resources, if available, for the operation of pet shelters. 2. With Edmonds Parks and Recreation Department, coordinate for pet sheltering and assistance with local animal welfare agencies. F. Snohomish County DEM 1. Coordinate requests for shelter and mass care assistance through the local Red Cross Chapter. 2. Coordinate with outside agencies which provide mass care services Packet Page 214 of 564 Edmonds CEMP Emergency Support Functions - 73 August 2015 to ensure the needs of the community are met. G. Local Human Service Agencies and Volunteer Organizations 1. Provide mass care and human services according to established policies and procedures. 2. Coordinate activities with the Red Cross and SnoCo DEM to ensure community needs are met. H. Local Animal Service Agencies and Volunteer Organizations 1. Provide animal care and sheltering assistance according to established policies and procedures. 2. Coordinate activities with SnoCo DEM to ensure community needs are met. I. City of Edmonds Police Department 1. Provide security and maintain order at mass care locations as appropriate. J. City of Edmonds Office of the Mayor 1. Register volunteer workers according to established procedures. K. WA State Department of Social and Health Services 1. Assist with the coordination of mass care, emergency assistance, housing and human services responses by state and non- governmental organizations. 2. Provide guidance to local jurisdictions on mass care and related issues. Packet Page 215 of 564 Edmonds CEMP Emergency Support Functions - 74 August 2015 EMERGENCY SUPPORT FUNCTION 7 LOGISTICS MANAGEMENT AND RESOURCE SUPPORT PRIMARY AGENCIES: City of Edmonds Public Works Department Snohomish County Fire District 1 City of Edmonds Parks and Recreation Department Office of the Mayor SUPPORT AGENCIES: City of Edmonds Police Department City of Edmonds Finance Department Snohomish County DEM WA State Department of Enterprise Services I. INTRODUCTION A. Purpose To provide for the effective management of resources during emergencies and disasters. B. Scope Resource support involves the provision of services, personnel, supplies and facilities during disaster response and recovery. II. POLICIES A. Each City Department is responsible for developing and maintaining lists of Department resources, including equipment, personnel and supplies for use during emergency and disaster operations. B. Each City Department assigned responsibilities in this emergency operations plan is responsible for developing and maintaining lists of equipment and service providers necessary to support the Departments' responsibilities and functions during disaster operations. C. Requests for resources other than contract or mutual aid from outside the local area will be coordinated through SnoCo DEM. Packet Page 216 of 564 Edmonds CEMP Emergency Support Functions - 75 August 2015 III. SITUATION Disaster operations will quickly overwhelm local resources. Resources requested from outside the local area may be unavailable for several hours or days. It may be necessary to prioritize of the use of local resources according to the severity of individual incidents. The management of resources will vary greatly from incident to incident. It will be necessary to maintain flexibility in the management of resources and adapt to the changing situations that may be associated with the disaster. IV. CONCEPT OF OPERATIONS A. Locally available public resources and those available through mutual aid shall be utilized prior to requesting resources through SnoCo DEM. B. To the greatest extent possible, a free market economy and distribution system shall be utilized during disaster operations. Controls over limited and critical resources may be put into place on a county or statewide basis when the situation warrants. C. The City may obtain services, equipment and supplies necessary to respond to a disaster through private sources. It will be the responsibility of the Finance Department to issue purchase orders, vouchers, warrants or temporary contract agreements as required at the time of the disaster. When appropriate, pre-disaster agreements may be initiated in order to facilitate an efficient operation. D. When necessary, staging areas for incoming resources will be utilized. Each staging area shall have a supervisor or manager responsible for assigning resources as designated through the Emergency Operations Center. Staging areas will normally be divided into two categories: 1. Response Operations - The Fire District and Public Works Department will be responsible for pre-identifying appropriate locations for staging equipment and supplies for disaster response operations. 2. Human Services - The Parks and Recreation Department and Office of the Mayor will be responsible for pre-identifying staging areas and distribution locations for human service supplies and donated goods. This may be done in coordination with local volunteer and human services support agencies when appropriate. Packet Page 217 of 564 Edmonds CEMP Emergency Support Functions - 76 August 2015 E. The City has identified locations for use as the City’s Community Points of Distribution (CPOD) for distribution of commodities to the public. These locations are: Edmonds Public Works Facility - 7110 210th St SW; and the Frances Anderson Community Center - 700 Main Street. F. SnoCo DEM shall be notified regarding the location and function of all staging areas within the city in order to facilitate the locating of resources arriving from outside the local area. G. Allocation and distribution of resources from staging areas will be coordinated through the Emergency Operations Center. Once allocated, resources will be managed by the responsible department(s) and/or support agencies to which they are assigned. H. Monetary donations received by the City will be processed and managed by the Finance Department. All monetary donations shall be allocated to support the recovery of the community from the disaster. Allocation of donated funds will be the responsibility of the City Council and shall take place in an expedient manner. I. The Police Department shall be responsible for providing security and traffic control at staging area and resource distribution locations as necessary. V. PROCEDURES A. All requests for outside resources shall be coordinated through the Emergency Operations Center and/or SnoCo DEM. B. Allocation of resources located at staging areas shall be done through the Emergency Operations Center. VI. RESPONSIBILITIES A. City of Edmonds Public Works Department 1. Pre-identify appropriate response operations staging areas within the city. 2. Request outside resources through the Emergency Operations Center. 3. Provide/designate staging area supervisors or managers as Packet Page 218 of 564 Edmonds CEMP Emergency Support Functions - 77 August 2015 appropriate. B. Snohomish County Fire District 1 1. Pre-identify appropriate response operations staging areas within the city. 2. Request outside resources through the Emergency Operations Center. 3. Provide/designate staging area supervisors or managers as appropriate. C. City of Edmonds Office of the Mayor and Parks and Recreation Department 1. Pre-identify appropriate human services staging and distribution areas within the city. Parks and/or other City facilities will be utilized. The City may also coordinate with local businesses. 2. Request outside resources through the Emergency Operations Center. 3. Coordinate distribution activities with appropriate human service agencies. D. City of Edmonds Police Department 1. Provide security and traffic control at staging and distribution areas as necessary. E. Snohomish County DEM 1. Coordinate requests for resources from outside the area, other than mutual aid and contract service providers. 2. Provide for the delivery and distribution of resources to designated staging areas. F. City of Edmonds Finance Department 1. Develop procedures for emergency procurement of supplies and services and coordinate these activities during emergency operations. Packet Page 219 of 564 Edmonds CEMP Emergency Support Functions - 78 August 2015 2. Collect and manage monetary donations. Distribute donated funds as directed by the City Council. G. WA State Department of Enterprise Services 1. Provide resource support services when City resources and response capacity are exhausted. This may include: emergency relief supplies; office equipment, supplies and facilities; transportation services; and personnel. Packet Page 220 of 564 Edmonds CEMP Emergency Support Functions - 79 August 2015 EMERGENCY SUPPORT FUNCTION 8 PUBLIC HEALTH AND MEDICAL PRIMARY AGENCY: Snohomish County Fire District 1 Snohomish Health District SUPPORT AGENCIES: Snohomish County Medical Examiner Local Hospitals and Medical Clinics Snohomish County DEM American Red Cross Snohomish County Medical Reserve Corps Local Ambulance Service Providers City of Edmonds Police Department Mutual Aid Agencies WA State Department of Health I. INTRODUCTION A. Purpose To provide for the coordination of emergency health and medical services during major emergencies and disasters. B. Scope This Emergency Support Function is designed to provide guidance in the allocation of available medical resources and services in order to meet the emergency health and medical needs of the community in a major emergency or disaster. II. POLICIES A. The Multiple Casualty Incident Procedures, a separately published document, shall be utilized in order to provide timely services to those having the most urgent medical needs and to assist in the distribution of patients to medical facilities. B. The mass medical care procedures established by hospitals and health care support agencies shall be utilized during response to major events. C. Additional resources necessary for emergency medical activities beyond existing automatic and mutual aid agreements shall be requested through SnoCo DEM. Packet Page 221 of 564 Edmonds CEMP Emergency Support Functions - 80 August 2015 III. SITUATION A significant disaster with large numbers of injuries will overwhelm existing medical service capabilities. Much of the immediate medical attention to victims will be administered by well-meaning volunteers at the scene who have little or no first aid training. Such a disaster may also pose public health threats, including problems related to food, water, wastewater, solid waste, disease vectors and mental health. Medical facilities may sustain damages which affect their ability to provide services. Facilities remaining in service may be overwhelmed by the walking wounded and more seriously injured victims who are being transported to those locations. Medical supplies and pharmaceuticals may be in short supply. Disruptions to local transportation, utility and communication systems may cause delays in restocking. Uninjured persons who require daily medication may have difficulty in obtaining medications due to reduced mobility, damage or destruction of normal supply locations and general shortages within the disaster area. Major medical emergencies caused by a release of toxic or radioactive substances or by explosion may overwhelm medical resources and facilities as these types of incidents require specialized treatment that is only available at a limited number of medical facilities. IV. CONCEPT OF OPERATIONS A. Snohomish County Fire District 1 and mutual aid agencies are the lead agencies for providing pre-hospital medical services during emergencies within the city. B. The Fire Chief, or designee, shall provide direction and control over District resources and coordination with the Emergency Operations Center. C. On-scene management of emergencies shall follow the Incident Command System (ICS), in accordance with the National Incident Management System (NIMS). D. Notification and activation of emergency response personnel will be through established channels and procedures. E. In the event of structural failure or inaccessibility of medical facilities in a disaster, any City facility or temporarily established site may serve as a Packet Page 222 of 564 Edmonds CEMP Emergency Support Functions - 81 August 2015 remote emergency clinic, temporary hospital or morgue for its local area until coordination of more permanent facilities can be established. The establishment of these temporary facilities shall be coordinated with supporting agencies, the Emergency Operations Center and SnoCo DEM. F. Any site designated by the Incident Commander may serve as a command post, staging area, triage or treatment area or transportation station. G. Mutual Aid Agreements exist with numerous agencies throughout the Puget Sound area. Requests for assistance will be coordinated through the Emergency Operations Center and SnoCo DEM. H. It is anticipated that in major medical emergencies, assistance beyond what may be available through the existing mutual aid agreements will be necessary. In these cases, assistance and resources from state and federal agencies may be requested through SnoCo DEM. I. The Snohomish County Health District shall provide direction to private and governmental service agencies and the general public in the prevention of disease, handling of food, water, wastewater and solid waste. The Health District will also oversee the activities in public facilities to ensure health standards are maintained to the greatest degree possible. J. The Snohomish County Health District shall assist in the coordination between city, county, state and federal agencies providing medical and health support services within the county. K. The Snohomish County Medical Examiner is responsible for the identification of the deceased, body recovery, storage and transportation, and disposition of personal effects and unclaimed bodies, and notification of next of kin. The Medical Examiner shall coordinate with supporting service agencies and maintain records on all deaths resulting from a disaster. L. Mental health services may be provided through a variety of private, public and volunteer mental health counseling services. Coordination of these services shall be through SnoCo DEM. V. PROCEDURES A. Field response agencies, medical facilities and supporting organizations are responsible for the development of operating procedures for their Packet Page 223 of 564 Edmonds CEMP Emergency Support Functions - 82 August 2015 specific agencies and facilities, and for training employees involved in medical operations. B. The Snohomish County Multiple Casualty Incident Procedures is a separately published document which was developed by the fire departments and emergency medical service providers in Snohomish County to provide for coordinated operations in a mass casualty incident. This plan is utilized by all Snohomish County Fire Districts, Departments, and emergency medical service providers and transporters. It is updated periodically. VI. RESPONSIBILITIES A. Snohomish County Fire District 1 1. Establish incident command at emergency scenes and provide initial incident evaluation to ensure appropriate allocation and coordination of resources. 2. Provide on scene emergency medical treatment and implement the Multiple Casualty Incident Procedures for on-scene management. 3. Provide ongoing incident status and pertinent information to the Emergency Operations Center or the Command Officer on duty as appropriate. 4. Coordinate the establishment of first aid stations, temporary medical treatment facilities and morgues as appropriate. 5. Maintain medical resource lists. B. Snohomish County Health District 1. Provide information to appropriate agencies and the general public regarding disease prevention and sanitation precautions. 2. Coordinate with local public works departments to determine the potential for water contamination and sewage and solid waste disposal system failures which may pose a health risk to the community. Notify the appropriate agencies and the general public. 3. Coordinate and provide care and sheltering services for the medically fragile. Packet Page 224 of 564 Edmonds CEMP Emergency Support Functions - 83 August 2015 4. Monitor overall community support activities as they relate to the health department and respond to situations that may pose a risk to the public, including; food storage, handling and distribution; contamination by toxic releases; and public shelter operations. 5. Provide necessary assistance, equipment and health related services as appropriate, including mass immunization, infectious disease control, medical care at health department clinics, counseling and coordination of personnel and resource support to area hospitals and medical facilities as required. 6. Assist the Snohomish County Medical Examiner in coordinating mortuary services as needed. 7. Additional information can be found in the Snohomish Health District Strategic National Stockpile Activation Plan, and the Snohomish Health District Pandemic Flu Response Plan, separately published documents. C. Mutual Aid Agencies 1. Provide advanced life support services to critically injured victims. 2. Provide medical support and technical assistance to the Incident Commander at incident scenes. 3. Provide coordination and transport of victims to medical treatment facilities. D. Snohomish County Medical Examiner 1. Provide for the recovery and disposition of bodies, determination of cause of death, notification of next of kin and maintain records of disaster related deaths. 2. Provide coordination for temporary morgue and mortuary services. 3. Provide information to the news media and the public regarding Medical Examiner operations and status of activities. E. Local Hospitals and Medical Facilities 1. Receive any injured person without regard to the ability to pay for services. Maintain cost records and treatment documentation. Packet Page 225 of 564 Edmonds CEMP Emergency Support Functions - 84 August 2015 2. Triage and provide treatment for patients according to established mass casualty procedures. Direct ambulatory patients to alternate care facilities when appropriate. 3. Establish and maintain communications with hospital control. Provide information and facility status as required. 4. Provide personnel and equipment for dispatch to disaster scenes or temporary medical facilities as required. 5. Maintain records and field assessment reports for patients treated and transported. F. Snohomish County DEM 1. Provide for coordination of area-wide health care related activities through the County Emergency Operations Center. 2. Coordinate requests for, and the distribution of, resources obtained locally and from state and federal support agencies as requested by health care facilities and local jurisdictions. G. American Red Cross 1. Provide nursing services and medical treatment at temporary shelters and medical treatment centers as appropriate. 2. Coordinate requests for blood and blood by-products from Red Cross Regional Centers. 3. Mobilize volunteers to assist in the relief efforts and provide emergency feeding for disaster workers. H. City of Edmonds Police Department 1. Provide security at temporary morgue facilities as required. I. Snohomish County Medical Reserve Corps 1. Provide volunteer assistance in the set-up and operation of shelters for the medically fragile. J. Local Ambulance Service Providers 1. Provide basic life support services to injured victims. Packet Page 226 of 564 Edmonds CEMP Emergency Support Functions - 85 August 2015 2. Provide transport of victims to medical treatment facilities. K. WA Department of Health 1. Provide assistance to local governments in identifying and meeting the public health and medical needs of victims of a major disaster or public health emergency. Packet Page 227 of 564 Edmonds CEMP Emergency Support Functions - 86 August 2015 EMERGENCY SUPPORT FUNCTION 9 SEARCH AND RESCUE PRIMARY AGENCIES: City of Edmonds Police Department Snohomish County Fire District 1 SUPPORT AGENCIES: Snohomish County Search and Rescue Snohomish County Technical Rescue Task Force Edmonds Public Works Division Snohomish County DEM WA State Department of Transportation I. INTRODUCTION A. Purpose To provide for the coordinated use of available search and rescue resources. B. Scope The scope of the search and rescue emergency support function is divided into three operational areas: • Land search and rescue - primarily utilized for locating the lost or missing in urban, rural or wilderness areas • Air search and rescue - locating missing or downed civil aircraft. This is the responsibility of the Washington State Department of Transportation, Aviation Division. • Disaster, or urban search and rescue - encompasses searches for individuals missing due to disasters affecting primarily urban areas such as explosions, storms or earthquakes where severe structural damage is incurred. The City of Edmonds has limited capability for providing search and rescue functions during disaster operations and will rely, when necessary, on outside resources for providing this service. II. POLICIES A. Plans and procedures for search and rescue operations are separately published documents for each operational area. The City of Edmonds shall follow the procedures established in these plans in support of the Packet Page 228 of 564 Edmonds CEMP Emergency Support Functions - 87 August 2015 agencies and jurisdictions providing search and rescue activities within the city. B. During initial operations, and until primary agencies which provide search and rescue services arrive on scene, the Edmonds City Police Department and Snohomish County Fire District 1 will establish a Unified Command and will be responsible for direction and control during land and disaster, or urban search and rescue operations. City resource support for outside agencies providing air search and rescue will be provided to the command agency upon request. III. SITUATION The City of Edmonds is primarily urban area with some areas of wild-land and recreational area interface. Most individuals who become lost will be within a few minutes travel from their homes. In addition to individuals becoming lost in wild- land or recreational areas, there is a potential for children and the elderly or confused to become lost or disoriented in the urban environment. Earthquake poses a particularly severe threat to the City. Given the high population density and the number of multi-story buildings, the likelihood of structural damage with large numbers of trapped and injured individuals is very high. IV. CONCEPT OF OPERATIONS A. The Edmonds Police Department is responsible for the command and control of land search and rescue activities within the city. The primary resource for land search and rescue is the Snohomish County Search and Rescue Group, composed primarily of volunteers. The group is organized under the Snohomish County Sheriff’s Department. Resource requests will be coordinated by the Police Department. B. Search and rescue operations for missing civil aircraft is the responsibility of the Washington State Department of Transportation, Aviation Division. The United States Air Force is responsible for missing military aircraft and aircraft of international origin. The United State Coast Guard directs all maritime search and rescue operations on or above navigable waters. Requests for these resources will be through Snohomish County DEM. The City of Edmonds Police Department will be responsible for coordinating ground support of these operations upon request. C. Snohomish County Fire District 1 will be responsible for resource requests Packet Page 229 of 564 Edmonds CEMP Emergency Support Functions - 88 August 2015 for and the coordination of disaster and urban search and rescue operations within the city. The City has minimal resources for carrying out heavy rescue operations and will use the resources of the Snohomish County Technical Rescue Task Force. Operational activities associated with disaster search and rescue at the local level may require support from the Police and Public Works Departments. D. Regional and Federal Urban Search and Rescue Teams for large scale operations are available to respond within 12 to 72 hours. The closest urban search and rescue team is Washington Task Force 1, located within the Puget Sound area. The Task Force should be requested through Snohomish County DEM. However, it should be noted that in the event of a large-scale, regional disaster, the Task Force may not be available as members will be responding with their home agencies. E. Search and Rescue Teams responding from outside jurisdictions will follow established plans, guidelines and procedures while operating within the city. City Staff and Departments will provide coordination and support for these activities whenever necessary. F. The search for and recovery of human remains will normally be conducted only after the rescue of survivors has been completed and the environment will allow for safe operation by search and recovery personnel. V. PROCEDURES A. Individual agencies responsible for managing the various types of search and rescue operations are responsible for the development of operating procedures for their specific agencies and for training employees and volunteers involved in these activities. The plans and procedures are separately published documents. B. Snohomish County Fire District 1 and City of Edmonds Departments involved in the operations and/or support of search and rescue activities shall establish command posts and operate according to the Incident Command System, as defined in the National Incident Management System (NIMS). Packet Page 230 of 564 Edmonds CEMP Emergency Support Functions - 89 August 2015 VI. RESPONSIBILITIES A. City of Edmonds Police Department 1. Provide direction and control for air and land search and rescue activities within the City of Edmonds. 2. Provide support to search and rescue activities and operations being conducted by teams responding from outside the City. B. Snohomish County Fire District 1 1. Provide for the coordination and support of disaster and urban search and rescue activities. 2. Provide staff and resources for disaster and urban search and rescue activities within the capabilities of the District and City. C. City of Edmonds Public Works Division 1. Provide staff and resources in support of search and rescue activities as appropriate. D. Snohomish County DEM 1. Request search and rescue resources as necessary and provide support to the City and outside agencies as appropriate. E. Snohomish County Technical Rescue Task Force 1. Provide expertise and equipment in disaster and urban search and rescue situations. F. Snohomish County Search and Rescue 1. Provide staff and resources to carry out land search and rescue activities. Packet Page 231 of 564 Edmonds CEMP Emergency Support Functions - 90 August 2015 EMERGENCY SUPPORT FUNCTION 10 HAZARDOUS MATERIALS PRIMARY AGENCY: Snohomish County Fire District 1 Snohomish County Haz-Mat Team SUPPORT AGENCIES: City of Edmonds Public Works Department City of Edmonds Police Department SNOCOM Communications Center Snohomish County DEM WA State Patrol Snohomish County Health District Snohomish County Sheriff’s Department WA State Department of Ecology WA State Department of Health WA State Military Department/National Guard CST WA State Emergency Operations Center I. INTRODUCTION A. Purpose To define the overall responsibilities of local agencies in Hazardous Materials Emergencies. B. Scope This Emergency Support Function augments the response procedures of the local Hazardous Materials Response Team and first responder agencies. This Emergency Support Function also provides for coordination with the Snohomish County Local Emergency Planning Committee (LEPC) and all state, federal and private agencies and organizations that may have a role in hazardous materials response and recovery activities within the city. II. POLICIES A. Federal regulations require each state to establish a State Emergency Response Commission (SERC), to identify local jurisdiction emergency planning districts and form Local Emergency Planning Committees (LEPC). The local LEPC is required to develop hazardous materials response plans. The City of Mill Creek shall be part of the Snohomish County Local Emergency Planning Committee for the purpose of hazardous materials planning. Packet Page 232 of 564 Edmonds CEMP Emergency Support Functions - 91 August 2015 III. SITUATION Hazardous material incidents may occur anywhere and at anytime within the city. The city is impacted by major transportation routes which are used to transport hazardous materials. These include Interstate Highways 5 and 405. Other primary routes include State Routes 527 and 96, as well as Burlington Northern Railway lines. Several locations within the city are at low risk of terrorist activities which may include the intentional release of chemical, radiological, biological or explosive devices which would impact the city. These locations include the Snohomish County Sheriff’s Office, US Fish and Wildlife, various power sub-stations and City government buildings and facilities. Terrorist activities may include the intentional release of chemical, radiological or biological materials; or the detonation of explosive devices. The threat presented by hazardous materials incidents may be to both public health and safety and to the environment. Hazardous materials incidents require response and clean-up procedures to vary with the type and quantity of material released. Hazardous material incidents may require multi-agency and multi-disciplinary responses to adequately handle the situation. IV. CONCEPT OF OPERATIONS A. Snohomish County Fire District 1 is the designated Incident Command agency for hazardous materials incidents within the city. The Fire District will establish unified command with the Haz-Mat Team, Fire District, emergency medical services, public works, Police and other local and state agencies as appropriate for the specific incident. B. The WA State Patrol will function as the designated Incident Commander for any hazardous materials incidents taking place on State highways. C. The Incident Command System (ICS) will be used when responding to all hazardous material incidents. D. Initial requests for qualified hazardous material team assistance shall be made to SNOCOM. E. The Incident Commander and/or SNOCOM shall be responsible for notifying SnoCo DEM when hazardous material releases occur within the city. This notification may be done through the dispatch center, haz-mat pager or by telephone. SnoCo DEM will notify the Washington State Emergency Operations Center and the Department of Ecology, as needed. These agencies are responsible for providing support during hazardous materials emergencies. Additional notifications may be made when appropriate. F. The Washington State Department of Health, and the Snohomish and Seattle/King County Health Districts shall be notified in the event of a release of radioactive materials. Radiation detection and monitoring equipment is maintained by the Snohomish County Hazardous Materials Team. Packet Page 233 of 564 Edmonds CEMP Emergency Support Functions - 92 August 2015 G. The individual, business or agency responsible for the spill is responsible for assuring effective abatement of the release or threatened release of any hazardous substance. The Washington State Department of Ecology is responsible for monitoring clean-up activities to assure compliance standards are met. H. The Fire District, in cooperation with the Police Department, is responsible for overseeing the protection of public health and safety during hazardous material incidents this shall include evacuation and perimeter control. Long-term site isolation and security shall be the responsibility of the Washington State Department of Ecology or their designee. I. The Washington State Patrol and Snohomish County Sheriff may provide specialty response teams for clandestine drug lab and explosive device responses. J. The Edmonds Public Works Department shall be the primary agency for coordinating with water and sewer utilities for the protection of water and sewer systems within the city which may be affected by a hazardous material release. V. PROCEDURES A. Responding agencies are responsible for the development of response procedures for their agency, and for training employees involved in emergency response operations for releases of hazardous substances in accordance with current state and federal guidelines. B. The Snohomish County Local Emergency Planning Committee is responsible for the development, maintenance and distribution of the Snohomish County Hazardous Materials Response Plan. C. Response procedures and plans are separately published documents which should be developed in coordination with other response agencies for the jurisdiction. VI. RESPONSIBILITIES A. Snohomish County Fire District 1 and Snohomish County Haz-Mat Team 1. Provide 24-hour response to hazardous material emergencies. 2. Serve as Incident Command agency or serve as part of a unified command as appropriate during hazardous materials emergencies. 3. Assist with law enforcement, emergency notifications and warning and evacuations as necessary. 4. Coordinate and maintain liaison with other agencies involved in the Packet Page 234 of 564 Edmonds CEMP Emergency Support Functions - 93 August 2015 incident. 5. Provide communications and technical support, including radiological monitoring to the incident 6. Coordinate fire resources when emergency mobilization is authorized for a hazardous materials incident. 7. Take initial steps to size-up the situation, isolate the scene and protect life and property. 8. Request assistance and make initial notifications to SnoCo DEM, local agencies and provide warning to the public as appropriate. 9. Provide on-scene City liaison and public information officer during the emergency. B. City of Edmonds Public Works Department 1. Assist water and sewer providers in protecting city water and sewer supplies and systems as appropriate, and provide notification to other utility providers which may be affected by the emergency. 2. Establish coordination with other utilities providers during response activities. C. City of Edmonds Police Department 1. Provide for perimeter control, re-routing of traffic and initial security. 2. Assist with emergency notification of the public and evacuation as appropriate. 3. Provide public information officer if requested. D. SNOCOM Communications Center 1. Provide emergency dispatch services in support of haz-mat operations. E. Snohomish County DEM 1. Activate Emergency Operations Center as necessary to coordinate support activities for the incident such as emergency notifications, public shelters, resource support, public information and liaison with county and state emergency operation centers. 2. Coordinate activities of outside agencies and departments in support of the incident as requested. 3. Make notifications to appropriate county, state and federal agencies. Packet Page 235 of 564 Edmonds CEMP Emergency Support Functions - 94 August 2015 4. Support activities on-scene when requested by the Incident Commander. F. Washington State Patrol and Snohomish County Sheriff’s Department 1. Provide response teams for clandestine drug lab and explosive device responses. G. Snohomish County Health District 1. Provide notifications to the general public regarding precautionary measures and health effects related to released materials, as necessary. H. Washington State Department of Health 1. Provide response, monitoring and clean-up to radiological incidents. 2. Provide notifications to the general public regarding precautionary measures and health effects related to released materials as necessary. I. Washington State Department of Ecology 1. Provide 24-hour response to serious hazardous material incidents. 2. Provide expertise in containment and clean-up of hazardous materials and ensure that source control, containment, clean-up and disposal are accomplished. 3. Assume responsibility of incident management and clean-up if the responsible party is unavailable, unresponsive or unidentified. 4. Provide coordination with other environmental and state agencies involved in clean-up and/or recovery. 5. Initiate enforcement actions as appropriate. J. Washington State Emergency Operations Center 1. Maintain 24-hour communication and notification capability. 2. Coordinate state agency response activities through the state EOC, including procurement of state resources as needed for response activities. 3. Provide a public information officer to support a joint information center if needed. K. Washington State Military Department/National Guard CST 1. Provide technical support, response, decontamination and monitoring at hazardous materials incidents of significant size and/or duration. Packet Page 236 of 564 Edmonds CEMP Emergency Support Functions - 95 August 2015 EMERGENCY SUPPORT FUNCTION 11 AGRICULTURE AND NATURAL RESOURCES PRIMARY AGENCY: City of Edmonds Parks and Recreation Department SUPPORT AGENCIES: City of Edmonds Development Services Department City of Edmonds Police Department Snohomish County DEM Snohomish Health District Snohomish County Red Cross Local Volunteer and Human Service Agencies Washington State Emergency Operations Center Washington State Department of Agriculture Washington State Department of Social and Health Services Federal Agencies I. INTRODUCTION A. Purpose The purpose of this Emergency Support Function is to coordinate efforts to provide safe handling of food, water and donated goods for mass feeding and distribution; and for providing transportation to distribution sites during a catastrophic disaster. B. Scope This Emergency Support Function is applicable to catastrophic events which exceed the capabilities of the local resources available through city, county, private and volunteer agencies and organizations. This Emergency Support Function is designed to closely support Emergency Support Function 6 - Mass Care, Emergency Assistance, Housing and Human Services. II. POLICIES A. The City will coordinate with county, state and federal officials and follow the policies of these agencies in the execution of this Emergency Support Function. B. The City will work with all community, humanitarian and social service organizations to coordinate this activity. Packet Page 237 of 564 Edmonds CEMP Emergency Support Functions - 96 August 2015 C. The Snohomish Health District will provide guidance to City Departments and other agencies to ensure the safety of food and water distributed to the public. D. The priority for providing food will be to areas of acute need then to areas of moderate need. E. The City will incorporate preservation and conservation measures for critical areas into response activities. III. SITUATION An event of catastrophic proportion will deprive large numbers of people access to and/or the means to prepare food. In addition to disruption of the local food supply and distribution network, an event may destroy food supplies in the general area. Commercial cold storage and freezer facilities may be inoperable. Water supplies may be insufficient due to damage to the local distribution system and/or contamination. This will require potable water or beverage supplies to be distributed in mass quantities. The City has limited experience in coordinating the distribution of food, water and donated goods in a catastrophic event; and if not handled properly, food, water and donated goods can become vehicles for illness and disease transmission, which must be avoided. Guidance for these activities will be provided by local and State Health authorities when appropriate. IV. CONCEPT OF OPERATIONS A. The Parks and Recreation Department, assisted by the Development Services Department, will be responsible for coordinating the functions of this Emergency Support Function with county, state and federal agencies on behalf of the City as required by the nature and extent of the disaster. B. All requests for food and water of this magnitude will be processed through the County Emergency Operations Center. The City will determine needs based on the information available and make request to the state through SnoCo DEM. C. Coordination of distribution locations will be done on a county-wide level. The City will provide information to SnoCo DEM regarding suitable locations for storage, distribution and mass feeding within the city. Packet Page 238 of 564 Edmonds CEMP Emergency Support Functions - 97 August 2015 D. Locations suitable for providing storage, distribution and mass feeding capability from a single location will be preferred sites. E. The operational concepts and resources established for Emergency Support Function 6 - Mass Care, Emergency Assistance, Housing and Human Services will be utilized in support of this function. F. Mass distribution of food and water will be provided for as short a period of time as possible. It is essential to the economic recovery of the community that regular methods of distribution through local businesses be re-established as quickly as possible. V. PROCEDURES A. Procedures established to carry out the responsibilities of Emergency Support Function 6 - Mass Care, Housing and Human Services will be utilized to guide the activities of City staff and support agencies. B. Procedures established by state and federal agencies which are charged with food and water distribution under the state and federal response plans will be followed when these agencies are working within the city. City officials will support state and federal efforts as necessary. C. Rehabilitation, recovery and/or restoration of critical areas such as stream beds and wetlands within the City will be accomplished in a manner consistent with WA State Department of Ecology recommendations and requirements. VI. RESPONSIBILITIES A. City of Edmonds Parks and Recreation Department 1. Coordinate with SnoCo DEM and county, state and federal agencies regarding the need for food and water distribution within the city. 2. Make requests for food and water resources through the County Emergency Operations Center when local resources are/or will be inadequate to meet area needs. 3. Provide support to county, state and federal agencies with City staff and resources available to support food and water distribution. Packet Page 239 of 564 Edmonds CEMP Emergency Support Functions - 98 August 2015 4. Identify suitable locations within the city for food and water distribution and mass feeding operations. B. City of Edmonds Development Services Department 1. Provide support to the Parks and Recreation Department with staff and resources as requested to support food and water distribution activities. C. Snohomish County DEM 1. Serve as the primary contact point to coordinate area wide activities with county, state and federal officials. D. City of Edmonds Police Department 1. Provide law enforcement activities in support of food and water distribution. E. Local Volunteer and Human Service Agencies 1. Coordinate distribution activities and provide volunteer resources for distribution site management. F. WA Department of Agriculture and Department of Social and Health Services 1. Provide nutrition assistance through the Food and Nutrition Service. This assistance may include: determination of need; obtaining appropriate food supplies; arrangement of delivery; and authorization of food stamps. G. Other County, State, and Federal Agencies 1. Provide food and water supplies; and coordination and distribution of food and water supplies utilizing all available resources and procedures established in the Agencies’ response plans. Packet Page 240 of 564 Edmonds CEMP Emergency Support Functions - 99 August 2015 EMERGENCY SUPPORT FUNCTION 12 ENERGY PRIMARY AGENCIES: Snohomish County PUD Puget Sound Energy City of Edmonds Emergency Operations Board SUPPORT AGENCIES: Washington State Emergency Operations Center Washington State Department of Commerce Washington Utilities and Transportation Commission Snohomish County DEM I. INTRODUCTION A. Purpose To provide for coordination between the City of Edmonds, county, state and federal agencies, and local utility providers for the effective use of electric power, natural gas and petroleum supplies. B. Scope The level to which energy supplies are restricted due to damages suffered during an emergency or disaster will be determined by the nature and scope of the event. II. POLICIES A. The State of Washington and the Federal Government have the authority to restrict use of energy resources during times of emergency or disaster. The City of Edmonds shall comply with all orders issued regarding the curtailment of energy resources. B. The City of Edmonds shall provide a liaison to coordinate energy related issues with county, state and federal officials and utility providers as necessary. This may be done through SnoCo DEM. III. SITUATION Electric utilities which provide service to the City of Edmonds are an organized collection of public and private generating and distribution facilities. They are Packet Page 241 of 564 Edmonds CEMP Emergency Support Functions - 100 August 2015 interconnected to the Northwest Power Pool. Relying on the power pool concept, the electric power industry has developed the capability to provide power under extreme conditions. Natural gas distribution is provided by Puget Sound Energy and is supplied primarily by Northwest Pipeline. Distribution of natural gas is subject to control of the federal government in response to supply and demand factors and emergency situations. Petroleum fuel supplies are provided through a wide variety of sources and companies. Like natural gas and electricity it is subject to control by the federal government during times of emergency. There is no centralized system at the local level to provide for the coordination of emergency services provided by public utility providers. IV. CONCEPT OF OPERATIONS A. In the event of state or federally imposed energy restrictions, or in times of emergency when supplies of resources are strictly limited due to damage or shortage of energy supplies, the City will assign a liaison to communicate local needs with utility providers and county, state and federal authorities. This will normally be the Disaster Coordinator or the SnoCo DEM Director. B. Public and private utility providers are expected to manage and operate the utility within their own jurisdiction, providing energy resources based on requirements and capabilities. C. Public utility resources will be used to meet immediate and essential emergency needs, to include restoration of utilities to critical and essential facilities within the city. Outside resources may be requested through other utility providers, mutual aid agreements or through the Washington State Emergency Operations Center. D. To the maximum extent practical, and within the limitations imposed by state or federal government, public utilities will continue to provide services through their normal means. In the event curtailment orders are issued by the state or federal government, all utilities will comply with such orders. E. In the event that energy restrictions affect the delivery of supplies to the general public, the City may be required to enforce such restrictions locally. The need to provide enforcement will be evaluated and handled Packet Page 242 of 564 Edmonds CEMP Emergency Support Functions - 101 August 2015 on a case by case basis. V. PROCEDURES A. Each utility provider has plans established for the restoration of utility services and for the emergency allocation of resources during times of restriction or shortage. These plans comply with state and federal plans for the curtailment of energy and petroleum products. These plans which are developed and maintained by the state and federal government, and utility providers are separately published documents. B. The City will follow guidelines and procedures as provided by state and federal officials at the time of emergency. VI. RESPONSIBILITIES A. City of Edmonds Emergency Operations Board or SnoCo DEM Director 1. Serve as liaison to utility providers and higher levels of government during emergencies affecting energy utilities and provide information regarding priority needs within the City. 2. Provide information to local agencies and officials, and the general public. B. Snohomish County PUD and Puget Sound Energy 1. Operate utilities according to established procedures during times of energy emergency. 2. Provide for the restoration of utility services when disrupted. 3. Provide information on status of utilities to county and state officials for dissemination to local jurisdictions. C. Washington State Emergency Operations Center 1. Coordinate State assets to support local jurisdictions. 2. Provide information and guidance to local jurisdictions during energy emergencies. 3. Develop and maintain plans for the priority allocation of energy resources. Packet Page 243 of 564 Edmonds CEMP Emergency Support Functions - 102 August 2015 4. Establish a means of gathering information from local jurisdictions regarding local energy needs and priorities. D. Washington State Department of Commerce 1. Prepare and update energy supply contingency plans. 2. Administer energy allocation and curtailment programs in accordance with the Governor’s emergency powers energy legislation. 3. Provide information regarding the location and quantity of petroleum supplies, status of electricity supply and status of natural gas supply. E. Washington Utilities and Transportation Commission 1. Provide informational assistance and expedite processing of requests from utilities under the Commission’s jurisdiction for authority to provide specific services or take specific action related to the emergency or disaster. Packet Page 244 of 564 Edmonds CEMP Emergency Support Functions - 103 August 2015 EMERGENCY SUPPORT FUNCTION 13 PUBLIC SAFETY AND SECURITY PRIMARY AGENCY: City of Edmonds Police Department SUPPORT AGENCIES: Snohomish County Sheriff’s Office Mutual Aid Police Agencies Washington State Patrol Washington State Emergency Operations Center Snohomish County DEM I. INTRODUCTION A. Purpose To provide for the effective coordination of local law enforcement operations and resources during major emergencies and disasters. B. Scope This Emergency Support Function augments existing mutual aid agreements, emergency response plans and procedures existing at the local, county and state levels. It provides guidance for managing and coordinating law enforcement functions and addresses all public safety activities within the city. II. POLICIES A. The procedures established in local plans and consent and/or mutual aid agreements shall be utilized when responding to an emergency or disaster. B. Additional resources necessary for law enforcement activities shall normally be obtained through agencies with which letters of mutual aid consent are in place. III. SITUATION Law enforcement emergencies may occur at anytime and under many circumstances. Major emergencies affecting law enforcement agencies include civil disturbances, crowd control at large public gatherings, evacuation activities, Packet Page 245 of 564 Edmonds CEMP Emergency Support Functions - 104 August 2015 major transportation route disruptions, and threats and/or acts of terrorism. General law enforcement problems may be compounded by disaster-related community disruption. Law enforcement agencies may also be required to provide support activities to other City Departments during emergencies. In January of 2011, the Department of Homeland Security introduced the new National Terrorism Advisory System (NTAS), which takes the place of the color- coded alerts formerly found in the Homeland Security Advisory System (HSAS). The new system has been developed to better coordinate information sharing among all levels of Law Enforcement and other stakeholders; and provide more specific guidance for the public, as well. With NTAS, the Department of Homeland Security will coordinate the development and issuance of formal, detailed alerts regarding specific or credible terrorist threats. The alerts will clearly identify threats as either “imminent” or “elevated;” and provide a concise summary of the potential threat, actions being taken at the Federal level, and recommended steps for local government, business and private individuals. The Edmonds Police Department response to terrorism is dependent upon the situation presented. Within the response will be an analytical element, as information collection and disbursement would be a key component of any response. The goal of the response is two-fold: 1) to enhance the safety of the public at large, and 2) to neutralize any threat to the best of the Department’s ability. The Edmonds Police Department participates in the Regional Intelligence Group (RIG). The RIG has access to a variety of databases that are specific to WA State Homeland Security Region 1, which includes Snohomish, Skagit, Whatcom, Island and San Juan Counties. In the event of an act of terrorism within the City of Edmonds, the Department would be in contact with the RIG 1 analyst, in an effort to gain intelligence and useful information. The RIG may also disseminate related information to those that may find the information useful. The Edmonds Police Department has the ability to reach out directly to the WA State Fusion Center, which has broader access to information. This communication can be conducted one-on-one through the Fusion center, via direct email, or through the Northwest Warn (NWWARN) system. The Fusion Center provides interdisciplinary expertise and situational awareness, as well as information analysis and sharing, to support public and private sector security and critical infrastructure protection. Additionally, the Edmonds Police Department also has access to the Joint Terrorism Task Force (JTTF) working group. Any credible terrorist threat would be immediately reported to the JTTF, and leads followed up on appropriately utilizing federal resources if authorized. Packet Page 246 of 564 Edmonds CEMP Emergency Support Functions - 105 August 2015 IV. CONCEPT OF OPERATIONS A. The Edmonds Police Department is the Incident Command Agency for law enforcement activities within the city. Supporting agencies shall report to, and operate under the Incident Commander. The Police Department may establish a unified command with supporting agencies during large-scale incidents. B. Letters of mutual aid consent exist with various law enforcement agencies throughout the state. Supplemental law enforcement assistance should be requested through these agencies. C. The Police Chief or designee will report to the Emergency Operations Center to coordinate law enforcement field operations and resources when activated. D. On-scene management of emergencies shall follow the Incident Command System, as mandated by the National Incident Management System (NIMS). E. The Police Chief or designee shall provide direction and control over Department resources and coordination with the Emergency Operations Center. Department personnel shall operate according to specific directives, Department policies and procedures, and by exercising reasonable personal judgment when unusual or unanticipated situations arise and command guidance is not available. F. Command posts may be established for the coordination of field operations. The On-scene Commander shall provide regular status reports and coordinate requests through the Emergency Operations Center when activated. Co-location of command posts will be the preferred method of field operations when multiple departments/agencies have command posts established. G. Communications and emergency notifications shall be through established channels. H Notification of off-duty personnel shall be done according to Department procedures, by telephone, Department radio, pager or by Emergency Public Information Procedures. I. When the emergency warrants the involvement of state and/or federal military or law enforcement agencies, the Police Chief shall be responsible for the coordination of activities between these agencies and the City, and for providing appropriate information to the Emergency Operations Center Packet Page 247 of 564 Edmonds CEMP Emergency Support Functions - 106 August 2015 when activated. V. PROCEDURES A. Responding agencies are responsible for the development of response procedures for their agency, and for training employees involved in emergency response. B. Response plans, agency procedures and mutual aid agreements are separately published documents which should be developed in coordination with other response agencies for the jurisdiction. C. Additional information can be found in the Snohomish County Law Enforcement Mobilization Plan, a separately published document. VI. RESPONSIBILITIES A. City of Edmonds Police Department 1. Provide law enforcement activities within the city. 2. Provide emergency traffic control, coordination of evacuation operations, perimeter control and assistance with citywide damage assessment. 3. Provide security at the Emergency Operations Center and other critical locations when necessary. 4. Provide communications equipment and emergency notification and warning activities within the city. 5. Provide for the coordination of explosive device identification, handling and disposal. 6. Provide support to the Snohomish County Medical Examiner in the identification of the deceased. 7. Serve as liaison between City personnel and military and state and federal law enforcement agencies responding to emergencies. 8. Provide direction and control for air and land search and rescue activities. Packet Page 248 of 564 Edmonds CEMP Emergency Support Functions - 107 August 2015 B. Mutual Aid Police Agencies 1. Provide law enforcement operational support with staff, equipment and supplies in accordance with existing consent and/or mutual aid agreements. C. Snohomish County DEM 1. Provide resource assistance and/or support to command officers as requested. D. State Washington State Patrol 1. Provide law enforcement on state and interstate highways within the city. 2. Provide law enforcement operational support with staff equipment and supplies in accordance with existing agreements and/or as requested through the State Emergency Operations Center when activated. Washington State Emergency Operations Center 1. Coordinate requests for state and federal resources as appropriate. 2. Provide National Guard support to law enforcement as requested and as approved by the Governor. E. Federal See Emergency Support Function (ESF) 20 - Defense Support to Civil Authorities Packet Page 249 of 564 Edmonds CEMP Emergency Support Functions - 108 August 2015 EMERGENCY SUPPORT FUNCTION 14 LONG-TERM COMMUNITY RECOVERY PRIMARY AGENCIES: City of Edmonds Community Services Department City of Edmonds Public Works Department City of Edmonds Development Services Department City of Edmonds Finance Department SUPPORT AGENCIES: All City of Edmonds Departments Snohomish County Fire District 1 Sound Disposal Republic Services Waste Management NW Snohomish County DEM Snohomish Chapter American Red Cross Washington State Emergency Operations Center Washington State Department of Commerce Washington State Department of Employment Security Washington State Department of Social and Health Services I. INTRODUCTION A. Purpose To provide guidance for the overall recovery and restoration activities taking place in the city following a major emergency or disaster. The recovery phase includes both short-term and long-term activities. Short- term activities begin during the response phase of the disaster and can last up to six (6) months; long-term activities may continue for ten (10) years or more. Mitigation activities are on-going and will continue to be addressed throughout the response and recovery phases of a disaster. B. Scope Recovery and restoration activities taking place following any emergency or disaster will be determined by the specific event. The goal of long-term recovery is to restore the city to pre-disaster (or improved) condition. Some of the long-term recovery activities are extensions of short-term activities; other long-term tasks begin after short-term tasks are completed. City, county, state and federal agencies may be involved in activities depending upon the event and scope of the situation. Packet Page 250 of 564 Edmonds CEMP Emergency Support Functions - 109 August 2015 II. POLICIES A. A preliminary damage assessment shall be carried out any time there is a potential for a Presidential Declaration of a disaster; or if an assessment is requested by state or county officials. This information shall be provided to SnoCo DEM in order to support the Governor’s disaster declaration to the President. B. The City shall provide support to local, state and federal officials in the completion of Damage Survey Reports in order to expedite the availability of Public and Individual Assistance Programs that provide support in the overall recovery of the community. Additional information on damage assessment activities may be found in Support Annex B: Damage Assessment. C. Recovery activities of state, federal and organized volunteer agencies will be coordinated through a Joint Field Office. The location and level of operation will be determined by the extent of the disaster and upon the needs of local jurisdictions. D. SnoCo DEM will provide a liaison to coordinate activities with the Disaster Field Office when requested by Washington State Division of Emergency Management or the Federal Emergency Management Agency. E. Recovery activities shall be in accordance with the City of Edmonds Disaster Recovery Plan, a separately published document. III. SITUATION Recovery and restoration activities include, but are not limited to: repair of damaged facilities, utilities and infrastructure; site decontamination; and broad- based assistance to citizens and businesses. Depending upon the nature of the event, one or more City Departments will have a role in restoration and recovery activities. IV. CONCEPT OF OPERATIONS A. The Community Services and Public Works Departments shall be the lead agencies for damage assessment activities within the city. The damage assessment process will include staff from all City Departments capable of contributing to this effort and shall be carried out in a cooperative manner. B. The American Red Cross utilizes a damage survey process in order to Packet Page 251 of 564 Edmonds CEMP Emergency Support Functions - 110 August 2015 determine the effect of the disaster on individual citizens and to evaluate immediate human needs. This assessment can contribute to the overall picture of damage status and should be coordinated when possible. C. In major events requiring the involvement of multiple City Departments, support agencies or community support groups the Mayor will appoint a Recovery Task Force to coordinate recovery activities within the city. D. In most disaster recovery situations a team composed of state and federal disaster assistance employees will be assigned to the City to assist with damage survey and provide restoration guidance. E. Following an evaluation of damage, appropriate City Staff and other involved agencies will determine priorities for repair of essential facilities, utilities and infrastructure. F. The Community Services Department is the lead agency in the coordination of recovery efforts and the maintenance of the City’s Disaster Recovery Plan. In situations where disaster recovery is primarily composed of repair to facilities, utilities and infrastructure, the Public Works Department will play a key role in recovery efforts. In situations where there is contamination from hazardous materials releases requiring long-term mitigation and clean-up activities Snohomish County Fire District 1 will play a key role. G. The Finance Department will assist Public Works and Engineering in preparing work contracts; and in the collection and documentation of all costs associated with disaster response and recovery activities. H. In situations where the county or state has received a Presidential Disaster Declaration, state and federal funds will be made available to assist local jurisdiction with disaster costs. The Finance Department, with assistance from other City Departments, will prepare all financial documentation required by the state and federal government to ensure recovery of allowable disaster costs. I. In disaster recovery situations involving major damage to portions of the city, it may be necessary to evaluate reconstruction and zoning in certain areas. This may include sensitive land use areas, areas targeted for re- development or re-zoning and areas which need other improvements. The Development Services Department will be responsible for reviewing such areas and making recommendations regarding re-building, re-zoning and other desirable community improvements. The Development Services Department will also research potential funding sources for such improvements. Packet Page 252 of 564 Edmonds CEMP Emergency Support Functions - 111 August 2015 J. The City Clerk shall provide training and information to City Departments regarding the protection of vital City records prior to emergency situations. In post emergency or disaster situations where vital records have been damaged or destroyed, the City Clerk shall have the lead role for recovering and restoring vital records. City Departments shall provide assistance to the City Clerk when requested. V. PROCEDURES A. Specific information on Recovery policies and procedures can be found in the City of Edmonds Disaster Recovery Plan. B. Specific information on Damage Assessment can be found in Support Annex B: Damage Assessment. C. The City of Edmonds will follow established state and federal procedures required for the recovery of disaster costs. D. The City of Edmonds may develop special policies and ordinances for zoning, development and construction following a disaster. VI. RESPONSIBILITIES A. City of Edmonds Public Works Department 1. Evaluate facilities, utilities and infrastructure damaged during a disaster and establish priorities for repair. 2. Work with other local, state and federal agencies involved in repair and recovery activities within the city to ensure coordinated and efficient operations. 3. When appropriate, serve as the City's liaison with disaster assistance teams from the state and federal government. 4. Document all costs and activities associated with disaster response and recovery activities and provide information to the Administrative Services Department. 5. Serve as a member of the Recovery Task Force as appropriate. Packet Page 253 of 564 Edmonds CEMP Emergency Support Functions - 112 August 2015 B. Snohomish County Fire District 1 1. Work with local, state and federal agencies to mitigate hazardous material contaminated areas to ensure community safety. 2. Evaluate Fire District facilities damaged during a disaster and establish priorities for repair. 3. When appropriate, serve as the City's liaison with disaster assistance teams from the state and federal government. 4. Document all costs and activities associated with disaster response and recovery activities and provide information to Administrative Services. 5. Provide personnel to serve as a member of the Recovery Task Force, as appropriate. C. City of Edmonds Community Services / Economic Development Department 1. Serve as the lead agency in recovery planning and post disaster activities. 2. Coordinate Recovery Task Force Activities when necessary and serve as chairperson when directed by the Mayor. 3. Assist local businesses in determining essential recovery needs. 4. Support local businesses throughout the recovery process. 5. Serve as a member of the Recovery Task Force as Appropriate. D. City of Edmonds Finance Department 1. Collect information regarding disaster related costs, prepare documentation and submit to appropriate state and federal agencies. 2. Serve as a member of the Recovery Task Force as appropriate. 3. Provide training and information to City Departments regarding the protection of vital city records. 4. Coordinate recovery and restoration activities associated with vital Packet Page 254 of 564 Edmonds CEMP Emergency Support Functions - 113 August 2015 City records. E. City of Edmonds Development Services Department 1. Evaluate land use, zoning and target improvement areas following a disaster. Make appropriate recommendations. 2. Serve as a member of the Recovery Task Force as appropriate. F. All City of Edmonds Departments 1. Evaluate City facilities as appropriate and establish priorities for repair. 2. Document all costs and activities associated with disaster response and recovery activities and provide information to Administrative Services. 3. Serve as a member of the Recovery Task Force as appropriate. G. Sound Disposal, Republic Services, and Waste Management NW 1. Provide for the continuation of regularly scheduled household waste pick-up services. 2. Coordinate with the Edmonds Public Works Department for the collection and management of disaster-related debris. H. Snohomish County DEM 1. Serve as liaison between state/federal disaster recovery teams and the City, as appropriate. 2. Provide a location for state/federal disaster recovery teams to work as necessary. 3. Assist the City with the development and maintenance of the City’s Disaster Recovery Plan. H. WA State Emergency Operations Center 1. Coordinate activities of Disaster Reservists in support of Preliminary Damage Assessment mission. Packet Page 255 of 564 Edmonds CEMP Emergency Support Functions - 114 August 2015 I. County, State and Federal Agencies 1. Provide direction and support to the City during disaster recovery operations. Packet Page 256 of 564 Edmonds CEMP Emergency Support Functions - 115 August 2015 EMERGENCY SUPPORT FUNCTION 15 EXTERNAL AFFAIRS AND EMERGENCY PUBLIC INFORMATION PRIMARY AGENCY: City of Edmonds Disaster Coordinator Snohomish County DEM SUPPORT AGENCIES: All City Departments Snohomish County Fire District 1 SNOCOM Communications Center Washington State Emergency Operations Center Federal Emergency Management Agency I. INTRODUCTION A. Purpose 1. To ensure that sufficient assets are mobilized during emergencies or disasters to provide accurate, coordinated and timely information to impacted communities and populace, first responders, governments, media and the private sector. 2. To provide resource support and mechanisms to implement a local Joint Information Center (JIC) when necessary, supplementing first responder public information officers (PIOs) operations with JIC resources. B. Scope This Emergency Support Function details the establishment of support positions to coordinate communications to various audiences. It applies to all City Departments that may require public affairs or public information support; or whose public information support or assets may be employed during an emergency or disaster. II. POLICIES A. It is the policy of the City of Edmonds to provide consistent, accurate, complete and timely information using all available communications methods. B. It is the policy of the City to coordinate the development and dissemination of all disaster-related public information through the designated Public Packet Page 257 of 564 Edmonds CEMP Emergency Support Functions - 116 August 2015 Information Officer. III. SITUATION Emergency or disaster situations are typically complex and extend beyond one operational period, possibly exhausting the public information capability of the City. IV. CONCEPT OF OPERATIONS A. The Mayor or Disaster Coordinator appoints a Public Information Officer (PIO) to act as the official for coordinating the dissemination of emergency public information as approved and authorized by the City Disaster Coordinator. B. Emergency public information shall be coordinated by the PIO with prior approval from the Disaster Coordinator. C. The Disaster Coordinator may appoint an Assistant PIO when media briefings are required from multiple locations or as the situation requires. D. Media briefings will normally take place at City Hall. In the event that this location is not functional or communications are inadequate, alternate locations will be identified by the EOC and announced by the PIO. E. Any or all of the following methods may be utilized to relay emergency information to the public: Print, radio, cable and television media City website: http://www.edmondswa.gov Printed education/information materials City radio systems Amateur Radio Services Public address systems AlertSense system Emergency Alert System (EAS) F. In some circumstances, it may become necessary to release emergency public information from field command posts. In this event, the individual in charge at the location shall notify the EOC in a timely manner and provide detailed information regarding information released. G. The City can post emergency public information on the City’s website. Packet Page 258 of 564 Edmonds CEMP Emergency Support Functions - 117 August 2015 The PIO will coordinate all posted information. H. In an emergency, people will turn first to traditional sources of information. The PIO will strive to ensure the same message is given to all “traditional” sources. V. PROCEDURES A. The PIO will determine the methods for dissemination of local emergency information and instructions, with authorization from the Disaster Coordinator. B. Information will also be disseminated to the Mayor, City Council, emergency personnel in the field and other City employees so they will know what information and guidance is being released to the public. C. A Joint Information Center (JIC) may be established by SnoCo DEM, in coordination with other agencies, to coordinate emergency public information where multiple jurisdictions are impacted and/or involved in the response. This facility would be in direct contact with the City EOC, may include PIOs from other jurisdictions, and may be in conjunction with State and Federal information efforts. The location of the JIC will be determined at the time of the emergency. D. The designated PIO will maintain up-to-date distribution lists. E. Translation of emergency public information for non-English speaking persons will be coordinated through the EOC, with assistance requested from WA State Emergency Operations Center. F. Special instructions and provisions may be made for hospitals, nursing homes, schools and other groups. VI. RESPONSIBILITIES A. City of Edmonds Mayor 1. Represent the City at press conferences, public hearings and other public events, as appropriate. 2. Appoint a Public Information Officer (PIO) to coordinate the dissemination of emergency public information. Packet Page 259 of 564 Edmonds CEMP Emergency Support Functions - 118 August 2015 B. City of Edmonds Disaster Coordinator 1. Appoint a Public Information Officer (PIO) if necessary. 2. Establish policies and procedures pertaining to the release of emergency information and instructions. 3. Approve all press releases and briefings. 4. Support the PIO in coordinating all press releases and briefings. C. All City Departments 1. Provide pertinent and timely information (e.g. road closures, emergency instructions, available assistance, restricted areas, etc.) to the EOC regarding field activities and emergency public information. 2. Coordinate requests for assistance through the EOC. 3. Notify the designated PIO of rumors and misinformation so that corrections can be prepared and issued immediately. D. Public Information Officer(s) 1. Represent the City at press conferences, public hearings and other public events as directed by the Disaster Coordinator. 2. Receive approval from the Disaster Coordinator for all press releases and briefings. 3. Coordinate with SnoCo DEM when information is to be released on the EAS, AlertSense, or other shared information system(s). 4. Gather and coordinate emergency public information for timely release to the public. 5. Provide copies of all press releases to SnoCo DEM. 6. Notify appropriate agencies to assist in the dissemination of emergency public information. 7. Give regular information briefings to City officials, news media and the public, as authorized by the Disaster Coordinator. Packet Page 260 of 564 Edmonds CEMP Emergency Support Functions - 119 August 2015 8. Provide information to City Departments that may dispense information to ensure consistency of messaging. 9. Provide pre-printed emergency public information brochures and/or flyers for distribution to the public. 10. Recommend appropriate location(s) for public official and media briefings. 11. Monitor media coverage and public reaction and perceptions to identify rumors and misinformation as soon as possible. Prepare correction(s), if applicable. E. Snohomish County DEM Throughout the emergency or disaster, SnoCo DEM will coordinate with city, county and state PIOs to develop and disseminate emergency public information. F. WA State Emergency Operations Center 1. Throughout the emergency, public information staff from the State EOC will work with the Governor’s press secretary to develop and disseminate information regarding the emergency and State response efforts. State EOC staff will also be available to assist local officials in disseminating emergency instructions to affected communities. 2. Coordinates with local and Federal agencies on the release of emergency information and instructions. G. Federal The Federal Emergency Management Agency provides for the assignment and establishment of Public Information operations at the Joint State/Federal Disaster Field Office after a Presidential Disaster Declaration. Packet Page 261 of 564 Edmonds CEMP Emergency Support Functions - 120 August 2015 EMERGENCY SUPPORT FUNCTION 20 DEFENSE SUPPORT TO CIVIL AUTHORITIES PRIMARY AGENCIES: Washington State Military Department, National Guard Snohomish County DEM City of Edmonds Police Department SUPPORT AGENCIES: Washington State Emergency Operations Center Federal Emergency Management Agency US Northern Command (USNORTHCOM) I. INTRODUCTION A. Purpose To establish guidelines for requesting military assistance and for coordinating military support with City response activities. B. Scope The scope of military involvement will be determined by the nature of the incident and the amount of support needed for the event. II. POLICIES A. The City of Edmonds Police Department shall serve as liaison between military forces located within the city and the Emergency Operations Center. B. All military forces remain under, and will follow the military chain of command. III. SITUATION It is anticipated that military support will be requested or authorized only under the most extreme circumstances when city, county and state resources are unable to cope with the nature or extent of the emergency or disaster. Packet Page 262 of 564 Edmonds CEMP Emergency Support Functions - 121 August 2015 IV. CONCEPT OF OPERATIONS A. The Governor of the State of Washington has the authority to order the organized militia of Washington or any part thereof into active service in order for the state to execute the laws and perform such services as the Governor shall deem proper. This power resides with the Governor or acting Governor alone and may not be delegated. B. The Washington Emergency Management Division, in consultation with the Adjutant General, may recommend activation of the National Guard when there is an anticipated justifiable need for the services of the military, or upon a validated request from a local jurisdiction when the need cannot be met by local or state resources. C. Requests for military assistance will be coordinated through SnoCo DEM. Requests must include the following: proclamation of local emergency; date, time and location of incident; damage done; casualties; extent of the event; and the severity and magnitude. D. The role of the military in a disaster operation in limited to the preparation for an impending disaster and emergency response. This role may include the following: transportation; security forces; urban search and rescue; hazardous materials; communications; air support; wild-land firefighting; limited feeding; medical; and supplemental power. E. The base commander of a military installation has the authority to respond to immediate life threatening emergencies. Requests under these circumstances may be made directly to the local installation. F. Coordination of military activities will normally occur between a military liaison assigned to the County Emergency Operations Center and the State Emergency Operations Center. G. Federal military forces may be activated under the authority of the President of the United States. V. PROCEDURES A. Individual military organizations will follow the military chain of command and established procedures for their organization. B. Requests for military assistance shall be made by the Mayor or Disaster Coordinator to SnoCo DEM. Packet Page 263 of 564 Edmonds CEMP Emergency Support Functions - 122 August 2015 VI. RESPONSIBILITIES A. City of Edmonds Police Department 1. Serve as liaison between military personnel and the City Emergency Operation Center. B. Snohomish County DEM 1. Request military support as necessary. 2. Serve as liaison between military personnel located at the County Emergency Operations Center and City of Edmonds. 3. Assign military personnel as required through the military liaison at the County Emergency Operations Center. C. WA State Emergency Operations Center 1. Serve as the coordination point between military forces and the County Emergency Operations Center. D. Military Organizations 1. Provide assistance as directed by the Adjutant General and approved by the Governor. E. Federal Emergency Management Agency 1. Coordinate requests for federal military support through the US Northern Command. Packet Page 264 of 564 Edmonds CEMP Support Annexes - 123 August 2015 SUPPORT ANNEX A EVACUATION AND MOVEMENT PRIMARY AGENCIES: City of Edmonds Police Department Snohomish County Fire District 1 SUPPORT AGENCIES: City of Edmonds Public Works Department City of Edmonds Development Services Department City of Edmonds Community Services Department City of Edmonds Finance Department City of Edmonds Parks and Recreation Department Snohomish County DEM WA Department of Transportation WA State Patrol WA State Emergency Operations Center I. INTRODUCTION A. Purpose The purpose of this emergency support function is to provide guidance for carrying out evacuation operations within the City of Edmonds. B. Scope Evacuation operations will be determined by the nature and magnitude of the specific event. Evacuations may, in some events, cross jurisdictional boundaries. C. Assumptions 1. The City of Edmonds has few major highways or arterials which could adequately handle traffic volumes if it were necessary to evacuate all or part of the City. 2. Daily experience demonstrates that routes into and out of Edmonds are routinely overloaded with traffic during peak travel times. It can be safely assumed that any evacuation would overwhelm main available routes in all directions. 3. Any evacuation planning must be considered within the larger context of regional planning. The City of Edmonds is bordered on Packet Page 265 of 564 Edmonds CEMP Support Annexes - 124 August 2015 three sides by heavily populated neighboring jurisdictions. Should the need arise to evacuate those jurisdictions as well as the City, traffic volumes will increase exponentially. 4. The City is bordered on the west by Puget Sound, and a WA State Ferries terminal is located within the City. 5. The majority of threats facing the City of Edmonds occur with little or no warning, providing no opportunity to evacuate citizens. 6. While mass evacuation planning is necessary for a scenario in which the City of Edmonds would be rendered uninhabitable due to catastrophic destruction caused by natural phenomena or terrorist attack; it is far more likely that only specific areas of the City would need to be evacuated in response to a localized threat such as a limited haz-mat incident. 7. Sheltering-in-place could be the best response to most threats faced by the City of Edmonds. 8. Citizens evacuating from other locations may pass through the City of Edmonds while en-route elsewhere. 9. Any evacuation operation will require the meeting of human needs during and after the movement of citizens. II. POLICIES A. Evacuation orders shall be issued by the highest ranking official available at the time of the emergency. This will normally be the Mayor, Police Chief, Fire Chief, or Public Works Director. B. The Disaster Coordinator and SnoCo DEM shall be notified anytime there is an evacuation affecting the City. C. All City-owned vehicles (not otherwise involved in emergency response) will be made available for use. III. SITUATION Nearly any emergency or disaster could create a need for an evacuation. Evacuation operations are utilized to remove people from areas that pose a Packet Page 266 of 564 Edmonds CEMP Support Annexes - 125 August 2015 potential or immediate danger which is extreme in nature. These situations could arise as the result of a natural or technological event and range from the evacuation of a few individuals from a small area to large populations from a widespread area. The evacuation of people from areas of risk in the City of Edmonds may involve the emergency responses of more than one governmental jurisdiction. The movement of people may be across jurisdictional boundaries. There are three (3) types of evacuation order: voluntary evacuation, recommended evacuation order, and mandatory evacuation order. A. Voluntary Evacuation Order A voluntary evacuation order is issued when it is believed that a hazard has a moderate probability of posing a significant threat to people living or working in an area of risk. Citizens are encouraged to leave the area; however the decision if and when to evacuate will be made by the individual. B. Recommended Evacuation Order A recommended evacuation order is issued when it is believed that the possibility of hazard occurrence is high, but the potential impact is low to moderate. As with the voluntary evacuation order, the decision to evacuate is the responsibility of the citizen. C. Mandatory Evacuation Order A mandatory evacuation order is issued when it is believed that both the probability and impact of a hazard are high, and the lives of citizens and responders assisting them are at risk. The decision to evacuate still rests with the citizen; however, those who choose to remain within the danger area will be informed that emergency assistance may not be available to them. IV. CONCEPT OF OPERATIONS A. Evacuation Operations include the following six (6) phases: 1. Incident Analysis Decisions to evacuate will be made on a case-by-case basis. The decision to evacuate will depend entirely upon the nature, scope and severity of the emergency. Other factors to be considered Packet Page 267 of 564 Edmonds CEMP Support Annexes - 126 August 2015 include the number of people affected; necessary protective actions; available transportation routes and resources; and the time available in which to effect the evacuation. 2. Warning The evacuation information will be promulgated to the public from the Incident Command Post or Emergency Operations Center (EOC). Information will be disseminated following procedures outlined in Emergency Support Function (ESF) 2 – Communications; and Emergency Support Function (ESF) 15 – External Affairs and Emergency Public Information. 3. Preparation to Move Before the evacuation order is disseminated to the public, it is essential that all details be checked and the necessary response personnel are organized and prepared to implement the evacuation. An effective evacuation is dependent upon the close coordination of evacuation information and instructions. 4. Movement of Population An orderly evacuation of even a small area of the City will be an immense undertaking which largely depends upon the willing cooperation of the public. For this reason, it is critical that the public information provided be timely, accurate, and reassuring. In an evacuation of limited scope, with information promulgated over the electronic media, it may be physically impossible to discourage others from leaving, regardless of their actual risk. Even with accurate and consistent messaging, it is possible for a panic to develop and create city-wide gridlock. If this situation should arise, the City will attempt to execute a traffic plan with the resources available, and continue to reinforce accurate messaging. Evacuations will be accomplished through the use of appropriate modes of transportation to include, but not be limited to: private vehicle, public transportation, and pedestrian (foot) traffic. 5. Reception / Support of Evacuees In the event of an evacuation of a small number of people, for a limited amount of time, it may be possible to set-up a reception/support facility in an area or structure with limited services. Provisions for large numbers of people or for longer Packet Page 268 of 564 Edmonds CEMP Support Annexes - 127 August 2015 periods of time will quickly overwhelm City resources. Considerations include: sanitary services, food preparation, sleeping facilities, logistical support and security. The reception and support of large numbers of people will require a regional, state-wide and/or probable Federal coordination effort. 6. Return The return and re-entry of people to their homes and businesses can be as difficult to manage as the initial evacuation. To assist in the management of the returning population, an orderly, phased return will be implemented to the best of the City’s ability. B. Evacuation Operational Concepts 1. All evacuation operations will utilize the Incident Command System in accordance with NIMS and the National Response Framework. 2. In the event of an incident requiring the evacuation of all or part of the City of Edmonds, the evacuation order will be issued by the highest ranking City official available at the time of the event. This will normally be the Mayor, Police Chief, Fire Chief, or Public Works Director. The SnoCo DEM Director may issue evacuation orders in the absence of a ranking City official. On-scene Incident Commanders may issue evacuation orders when dangerous or life- threatening situations exist. 3. Except in situations where there exists an immediate life- threatening situation, evacuation orders shall be coordinated through the Emergency Operations Center. 4. The individual ordering the evacuation shall request notification of the Disaster Coordinator and SnoCo DEM. Additionally, a request will be made for the activation of the County Emergency Operations Center any time there is a need to evacuate individuals to public shelters or across jurisdictional boundaries. 5. In the event of an evacuation impacting the major arterials, SR 99, SR 104, and/or SR 524 every effort will be made to include WA State DOT and State Patrol in the planning process. 6. Any evacuation operation utilizing the WA State Ferries will be coordinated with WA DOT – Ferries Division. An evacuation of Kitsap County may also impact the City of Edmonds should the Packet Page 269 of 564 Edmonds CEMP Support Annexes - 128 August 2015 Kingston-Edmonds ferry run be used to transport evacuees. 7. Evacuation information shall be given in as clear and direct a manner as possible in order to provoke immediate response by the affected population. Direction and control of evacuation operations and notification to the public shall be done by uniformed personnel when possible. See sample Evacuation Order on page 144 of this document. 8. The primary mode of evacuation transportation will be private vehicle. Other transportation modes and assets will be utilized as appropriate and available. If public transit assets are utilized, pedestrian traffic will be directed to transfer points to access transit vehicles. 9. Provisions for individuals with special needs and the use of mass transit for the relocation of affected individuals will be handled on a case-by-case basis according to the needs of the situation. 10. The threat of a detonation of a nuclear, or other explosive device may result in the spontaneous evacuation of the general public. Direction and control during an evacuation of this type will be limited to recommending evacuation routes, traffic control and coordination through SnoCo DEM with jurisdictions outside the area regarding reception and shelter needs. 11. Evacuation information shall be disseminated through procedures established in Emergency Support Function 2 – Communications; and Emergency Support Function 15 – External Affairs and Emergency Public Information. 12. Re-entry to evacuated areas will be allowed after the appropriate agencies have determined that the threat no longer exists or when appropriate controls have been put into place to protect those re- entering the area. C. Direction and Control 1. The Police Department or Fire District shall provide direction and control over evacuation operations. The lead agency shall be dependent upon the situation and will likely be coordinated between the two departments. A Unified Command structure will be instituted as appropriate. Packet Page 270 of 564 Edmonds CEMP Support Annexes - 129 August 2015 2. The City of Edmonds will provide direction and control for the movement of people within the City. Coordination with other jurisdictions and agencies involved in the evacuation operation or reception of evacuees shall be through the County Emergency Operations Center. 3. Requests for resources through existing mutual aid agreements and/or contracts through private contractors will be coordinated through the City EOC. Resources beyond those will be requested through the County EOC. V. PROCEDURES The following procedures, coupled with existing emergency mobilization procedures located in the Edmonds Police Department’s Policy Manual, a separately published document, shall be used to guide operations. A. Incident Analysis 1. Command and Control a) Identify incident and necessity for evacuation. b) Notify City of Edmonds Disaster Coordinator and SnoCo DEM Director. c) Determine degree of mobilization necessary and appropriate command structure. d) Determine assignment of personnel. 2. Planning a) Collect situation information from field and Incident Commander. b) Initiate coordination with adjacent jurisdictions. c) Identify emergency response routes. d) Identify special needs populations and develop strategies to meet their needs. e) Identify destination areas and needed shelters. f) Begin long-range staffing determinations. 3. Operations a) Conduct situation size-up and determine need for evacuation. Packet Page 271 of 564 Edmonds CEMP Support Annexes - 130 August 2015 b) Determine initial evacuation boundaries. c) Determine number of dwellings / citizens to be evacuated. d) Determine time available for evacuation. e) Determine resources necessary to accomplish evacuation. f) Provide Incident Commander with current situation report. 4. Logistics a) Locate resources needed to conduct an evacuation or support movement of citizens through jurisdiction. b) Assess resource availability, to include staffing, material assets and supplies. 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. B. Warning 1. Command and Control a) Assign a Public Information Officer to ensure that all messaging is correct, timely, and consistent. b) Determine appropriate notification methods. Refer to ESF 2 – Communications. c) Review and re-evaluate on-going activities. 2. Planning a) Identify areas and/or populations to be notified. b) Assess communications infrastructure. Refer to ESF 2 – Communications. c) Determine timing of notifications. d) Develop messaging appropriate to notification methods in use. 3. Operations a) Disseminate evacuation information. b) Maintain record of addresses notified and/or special conditions or needs. c) Maintain record of evacuation refusals. Packet Page 272 of 564 Edmonds CEMP Support Annexes - 131 August 2015 4. Logistics a) Support communications efforts as appropriate. 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. C. Preparation to Move 1. Command and Control a) Approve prepared Incident Evacuation Plan. b) Direct personnel to carry out evacuation activities. c) Review and evaluate on-going activities. 2. Planning a) Make final determination of evacuation area. b) Assess transportation infrastructure. Refer to ESF 1 – Transportation. c) Identify destination areas and/or shelters. Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services. d) Identify suitable non-public shelter locations (i.e. hotels, etc.) e) Establish evacuation routes and develop Incident Action Plan (IAP). f) Identify transfer points if needed. g) Identify en-route support areas. h) Prepare notification documentation system. i) Begin return planning. 3. Operations a) Request assistance to support operational activities. b) Mark evacuation route(s). c) Establish needed transfer points. d) Identify and activate route control points. e) Identify critical intersections and potential problem areas along route(s). f) Establish dedicated routes for emergency response personnel and vehicles. Packet Page 273 of 564 Edmonds CEMP Support Annexes - 132 August 2015 g) Initial activation of destination areas/shelters. 4. Logistics a) Initiate resource tracking procedures. b) Identify transportation resources available. c) Procure needed resources for route marking/management. d) Deploy traffic management, mass care and sheltering staff and assets. e) Coordinate with SnoCo DEM for additional resources as needed. 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. D. Movement and En-route Support 1. Command and Control a) Direct personnel to carry out evacuation activities. b) Review and re-evaluate on-going activities. 2. Planning a) Continue incident data collection. b) Prepare estimate of evacuation population size. 3. Operations a) Monitor and manage traffic flow along evacuation route(s). b) Fully staff transfer points. c) Staff critical intersections. d) Continue evacuation information dissemination. e) Identify citizens requiring assistance. f) Closely document evacuation process to avoid duplication of effort and/or missed areas. g) Maintain law enforcement presence in evacuated area(s) and along routes. h) Decontamination activities, if warranted by the event. Refer to ESF 10 – Hazardous Materials. Packet Page 274 of 564 Edmonds CEMP Support Annexes - 133 August 2015 4. Logistics a) Coordinate deployment of transportation assets to assist citizens without private transportation, and/or those in need of para-transit support. b) Provide supplies to en-route support areas. c) Respond to resource requests as necessary. d) Maintain resource tracking. e) Coordinate with SnoCo DEM for additional resources as needed. 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. E. Reception and Support 1. Command and Control a) Ensure Mass Care activities are initiated. Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services. b) Coordinate with SnoCo DEM to provide out-of-area shelters and reception areas, if needed. 2. Planning a) Identify number and type(s) of shelters needed. b) Prepare estimate of resources needed in support of shelter operations. c) Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services. 3. Operations a) Activation of shelters and/or support centers. Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services. b) Provide current and accurate information updates to evacuees. c) Initiate identification, registration and tracking of evacuees Packet Page 275 of 564 Edmonds CEMP Support Annexes - 134 August 2015 requiring shelter. 4. Logistics a) Ensure adequate supply levels at shelters and reception areas. b) Respond to resource requests as necessary. 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. F. Return 1. Command and Control a) Determine safety of restricted areas. b) Identify appropriate controls to manage re-entry. 2. Planning a) Determine end of evacuation and timing to begin Return phase. b) Determine shelter closure schedule. c) Identify transportation resources needed for Return phase. d) Determine necessary staffing levels for Return operations. 3. Operations a) Mark return route(s). b) Inform evacuees of timing and method of return. c) Provide transportation as needed and possible. d) Monitor and manage traffic flow along return route(s). e) Fully staff transfer points. f) Staff critical intersections. g) Deactivation of shelter operations. 4. Logistics a) Identify and procure transportation resources needed for return of evacuees. b) Coordinate return of deactivated resources. Packet Page 276 of 564 Edmonds CEMP Support Annexes - 135 August 2015 5. Finance Maintain accurate tracking, recording and documentation of all associated costs and expenses incurred throughout all phases of evacuation operations. VI. RESPONSIBILITIES A. City of Edmonds Police Department and Snohomish County Fire District 1 1. Conduct rapid situation size-up to determine the need to evacuate. 2. Determine initial evacuation boundaries. 3. Obtain evacuation order from highest ranking official available at the time of the event. 4. Coordinate the dissemination of evacuation orders and emergency public information. 5. Request activation of the County Emergency Operations Center to facilitate coordination of activities with outside agencies and jurisdictions when appropriate. 6. Provide direction and control of evacuation operations. 7. Determine appropriate routes. 8. Provide perimeter control and security of evacuation zone. 9. Establish accountability procedure for all personnel. 10. Provide EOC with current and updated information as conditions change, or as requested. 11. Determine appropriate and safe re-entry timing. B. City of Edmonds Public Works Department 1. Assist with situation size-up as necessary and appropriate. 2. Assess transportation routes, identify alternate routes; and provide temporary traffic control measures/devices and operations control Packet Page 277 of 564 Edmonds CEMP Support Annexes - 136 August 2015 of traffic signals. 3. Remove debris and other obstacles from evacuation routes as needed. 4. Coordinate use of City transportation resources when used to transport evacuees during evacuation operations. 5. Provide other support as requested and appropriate. C. City of Edmonds Community Services and Development Services Departments 1. Provide support and assistance in evacuation efforts as appropriate. D. City of Edmonds Parks and Recreation Department 1. In the event of an evacuation of limited scope and/or duration, coordinate mass care activities as described in Emergency Support Function 6 – Mass Care, Emergency Assistance, Housing and Human Services. 2. Provide support and assistance in evacuation efforts as appropriate. E. City of Edmonds Finance Department 1. Maintain accurate tracking, recording and documentation of all expenses incurred throughout all phases of evacuation operations. F. Snohomish County DEM 1. Activate County EOC to appropriate level. 2. Disseminate public information regarding evacuation through appropriate sources. 3. Notify mass transit services to delay, postpone and/or re-direct incoming traffic from the evacuation area. 4. Notify affected jurisdictions and coordinate evacuation activities as appropriate. Packet Page 278 of 564 Edmonds CEMP Support Annexes - 137 August 2015 5. Arrange for temporary sheltering and reception areas for evacuations that relocate populations across jurisdictional boundaries. 6. Coordinate outside transportation resources planned for use in an evacuation. 7. Mobilize volunteer assets as appropriate. Packet Page 279 of 564 Edmonds CEMP Support Annexes - 138 August 2015 COMMAND AND CONTROL Evacuation Action Checklist Incident Analysis Identify incident and determine need for evacuation Time: __________ Notify Edmonds Disaster Coordinator and SnoCo DEM Director Time: __________ Determine necessary degree of mobilization __________ Determine command structure __________ Begin Assignment of personnel Time: __________ Warning Assign Public Information Officer (PIO) Time: __________ Determine appropriate notification methods __________ (Refer to ESF 2 – Communications) Approve and release notifications Time: __________ Review and evaluate on-going activities __________ Provide briefing to City Policy group Time: __________ Preparation to Move Approve evacuation Incident Action Plan (IAP) Time: __________ Direct personnel to carry out evacuation activities Time: __________ Review and evaluate on-going activities __________ Movement and En-route Support Review, amend and revise evacuation orders as necessary Time: __________ Notify relevant agencies/jurisdictions of changes Time: __________ Ensure Public Information notices are consistent and on-going __________ (Refer to ESF 15 – External Affairs and Emergency Public Information) Review and evaluate on-going activities __________ Reception and Support Ensure Mass Care activities are initiated Time: __________ (Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services) Return Determine safety of restricted areas Time: __________ Confirm approval to return Time: __________ Identify appropriate controls to manage re-entry Time: __________ Packet Page 280 of 564 Edmonds CEMP Support Annexes - 139 August 2015 PLANNING Evacuation Action Checklist Incident Analysis Collect situation information from field personnel and Incident Commander __________ Determine resources necessary to accomplish evacuation __________ Initiate coordination with adjacent jurisdictions Time: __________ Identify emergency response routes Time: __________ Identify special needs populations and develop strategies to meet identified needs __________ Identify destination areas and needed shelters Time: __________ Begin long-range staffing determinations __________ Warning Identify areas and/or populations to be notified __________ Assess communications infrastructure __________ (Refer to ESF 2 – Communications) Determine timing of notifications __________ Develop messaging appropriate to notification methods in use Time: __________ Preparation to Move Make final determination of evacuation area Time: __________ Assess transportation infrastructure __________ (Refer to ESF 1 – Transportation) Establish evacuation route(s) and develop Incident Action Plan (IAP)Time: __________ Identify transfer points __________ Identify en-route support areas __________ Identify available transportation resources __________ Activate shelter planning __________ (Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services) Prepare notification documentation system __________ Begin return planning __________ Movement and En-route Support Continue incident data collection __________ Monitor and document evacuation progress __________ Prepare estimate of evacuation population size __________ (Continued on next page.) Packet Page 281 of 564 Edmonds CEMP Support Annexes - 140 August 2015 Reception and Support Prepare estimate of resources needed in support of shelter operations __________ (Refer to ESF 6 – Mass Care, Emergency Assistance, Housing and Human Services) Return Determine end of evacuation and timing to begin Return phase Time: __________ Determine shelter closure schedule __________ Identify transportation resources needed for Return phase __________ Determine necessary staffing levels for Return operations __________ Packet Page 282 of 564 Edmonds CEMP Support Annexes - 141 August 2015 OPERATIONS Evacuation Action Checklist Incident Analysis Conduct situation size-up and determine need for evacuation Time: __________ Determine initial evacuation boundaries Time: __________ Determine number of dwellings / citizens to be evacuated __________ Determine time available for evacuation operations __________ Provide Incident Commander with current situation report Time: __________ Warning Disseminate evacuation information Time: __________ Maintain record of addresses notified __________ Document special conditions or needs to be addressed __________ Preparation to Move Request assistance to support operational activities Time: __________ Establish communications between Operations Branches Time: __________ Mark evacuation route(s) Time: __________ Identify traffic management tactics to be used Time: __________ Establish needed transfer points Time: __________ Identify and activate route control points Time: __________ Identify critical intersections / possible problem areas __________ Establish dedicated emergency response routes __________ Activate destination areas/shelters Time: __________ Movement and En-route Support Monitor and manage traffic flow along evacuation route(s) __________ Fully staff transfer points __________ Staff critical intersections __________ Continue evacuation information dissemination __________ Identify citizens requiring assistance __________ Maintain law enforcement presence in evacuated area(s) __________ and along routes Quarantine and decontamination activities, if warranted by event __________ (Refer to ESF 10 – Hazardous Materials) Request additional support resources as necessary Time: __________ Reception and Support Activate shelters and/or support centers Time: __________ Provide current and accurate information to evacuees __________ Provide information on location of specialty shelters __________ Packet Page 283 of 564 Edmonds CEMP Support Annexes - 142 August 2015 Initiate identification, registration and tracking of evacuees __________ requiring shelter services Determine level of site security necessary at activated shelters __________ Return Mark return route(s) Time: __________ Inform evacuees of timing and method of return Time: __________ Provide transportation as needed and possible __________ Monitor and manage traffic flow along return route(s) __________ Fully staff transfer points __________ Staff critical intersections __________ Deactivate shelter operations Time: __________ Packet Page 284 of 564 Edmonds CEMP Support Annexes - 143 August 2015 LOGISTICS Evacuation Action Checklist Incident Analysis Identify resources needed to conduct an evacuation or support __________ movement of citizens through jurisdiction Assess resource availability, to include staffing, material assets __________ and supplies Warning Support communications efforts as appropriate __________ Preparation to Move Initiate resource tracking procedures __________ Procure needed resources __________ Deploy traffic management, mass care and sheltering staff Time: __________ and assets Movement and En-route Support Coordinate deployment of transportation assets to assist citizens __________ without private transportation, and/or those needing para-transit support Identify accommodations for transport of luggage __________ Provide supplies to en-route support areas Time: __________ Respond to resource requests as necessary __________ Maintain resource tracking __________ Monitor availability of supplies for en-route support area(s) __________ Reception and Support Ensure adequate supply levels at shelters and reception area(s) __________ Respond to resource requests as necessary __________ Return Identify and procure transportation resources needed for return __________ of evacuees Coordinate return of deactivated resources __________ Packet Page 285 of 564 Edmonds CEMP Support Annexes - 144 August 2015 Sample Evacuation Order Attention! An emergency situation exists at ___(location)___________________. The __(jurisdiction)_________ fire/police department has issued the following emergency evacuation order. All persons within the area of ________________________________ are directed to evacuate immediately. Tie a towel or cloth to your front door knob to indicate the premises are vacated. Police will secure the evacuated area. Bring the following supplies with you __________________________. Use the following evacuation routes ___________________________. Shelters are set up at _______________________. School children will be evacuated by bus. Do not attempt to pick them up at school. If you require special assistance, call _______________. Stay tuned to your television or radio station for further instructions and information. DO NOT CALL 911. Packet Page 286 of 564 Edmonds CEMP Support Annexes - 145 August 2015 ITEMS TO TAKE TO A SHELTER Depending upon the situation, evacuees may be required to remain at shelters for several hours to several days, or longer. Take only essential items, and avoid bringing valuables (shelters are not responsible for lost or stolen items). Be sure to lock your home when you leave. The following are supplies you may wish to take with you when you evacuate to a shelter: Essential items if you must leave immediately: Emergency contact information (i.e. family members, insurance, etc.) Change of clothing Medications and medical supplies Bottled water Car and house keys Items to take with advanced notice: Essential items - plus Extra clothing Sleeping bag and/or bedding for each family member Snacks and/or food for special dietary needs Toiletry and hygiene supplies First aid kit Flashlight(s) w/ extra batteries Books, games, cards, etc. DO NOT bring the following items, as they will not be allowed in the shelter: Alcohol or non-prescription drugs Guns and/or other weapons Pets Packet Page 287 of 564 Edmonds CEMP Support Annexes - 146 August 2015 EVACUATING WITH YOUR PET You are responsible for your pet in an emergency. Having a disaster kit for your pet is essential. Depending upon the situation, pet shelters may be opened; however, NO pets will be allowed in human shelters. When evacuating with your pet, you will need the following to manage their care: • Carrier or cage, including bedding • Leash AND muzzle • Immunization records and any required medications • Food, water and water/food bowls • Current photo and narrative description of pet (photo should show owner w/pet) • Contact information for current veterinarian • Toys (Must be washable) Packet Page 288 of 564 Edmonds CEMP Support Annexes - 147 August 2015 SUPPORT ANNEX B DAMAGE ASSESSMENT PRIMARY AGENCIES: City of Edmonds Public Works Department City of Edmonds Development Services Department City of Edmonds Police Department SUPPORT AGENCIES: Snohomish County Fire District 1 Snohomish County DEM American Red Cross WA State Emergency Operations Center I. INTRODUCTION A. Purpose To provide guidelines for city-wide damage assessment activities in order to establish response and resource allocation priorities; and determine building and City infrastructure safety. B. Scope This Emergency Support Function is designed to provide guidance in the coordination and execution of damage assessment activities within the city. Damage assessment will be divided into three levels: • Windshield Survey - a drive by assessment of overall damage to determine resource allocation priorities during the response phase of the emergency • Preliminary Damage Assessment - an initial estimate of monetary damage • Safety Evaluation of Damaged Buildings - an assessment of building safety carried out by trained staff utilizing Applied Technology Council (ATC-20) Guidelines. II. POLICIES A. A preliminary damage assessment shall be carried out any time there is a potential for a Presidential Declaration of a disaster or it is requested by state or county officials. This information shall be provided to Snohomish County DEM in order to support the Governor's disaster declaration to the President. Packet Page 289 of 564 Edmonds CEMP Support Annexes - 148 August 2015 B. The City shall provide support to local, state and federal officials in the completion of Damage Survey Reports in order to expedite the availability of Public and Individual Assistance Programs which provide support in the overall recovery of the community. III. SITUATION Nearly any disaster can cause significant damage requiring a thorough assessment of its impact on the City. It is essential that procedures are in place that will expedite the damage assessment process in order to assist in the priority allocation of resources and gain access to state and federal disaster recovery funding. IV. CONCEPT OF OPERATIONS A. Specific information on Damage Assessment procedures can be found in the City of Edmonds Damage Assessment Manual, a separately published document. B. The Public Works Department and Building Division shall be the lead agencies for damage assessment activities within the city. The damage assessment process will include staff from all City departments capable of contributing to this effort and shall be carried out in a cooperative manner. C. Damage assessment activities will normally be coordinated through the Emergency Operations Center. The Planning Division shall be responsible for compiling windshield survey damage assessment information as it is reported to the Emergency Operations Center to aid response operations. D. The Development Services Department will provide damage assessment for City buildings and infrastructure. The Department will coordinate with Facilities Maintenance to make minor repairs. Public Works Department will be responsible for identifying needed repairs and/or coordinating the relocation of City employees, if necessary. The Emergency Operations Board, utilizing recommendations from staff, will prioritize repair activities of City facilities. Priority will be given to critical and essential services. E. The Public Works Department will coordinate damage assessment information with utility services providers to facilitate priority repair activities. F. The Development Services and Public Works Departments will coordinate Packet Page 290 of 564 Edmonds CEMP Support Annexes - 149 August 2015 activities with local, state and federal agencies to ensure the timely completion of Damage Survey Reports and other documentation necessary to obtain state and federal cost recovery assistance. G. The Fire District, Police, and Public Works Departments shall carry out windshield survey damage assessment according to established procedures or as directed at the time of the emergency. Information shall be reported to the Emergency Operations Center or other designated location. H. Evaluation of damaged buildings shall be coordinated by the Building Official and be carried out by staff trained in the Applied Technology Council (ATC-20) Procedures for Post-earthquake Safety Evaluation of Buildings or other appropriate training based on the scope of the disaster. This evaluation will normally take place after completion of the windshield survey and in conjunction with preliminary damage assessment activities. I. The American Red Cross utilizes a damage survey process in order to determine the effect of the disaster on individual citizens and to evaluate immediate human needs. This assessment can contribute to the overall picture of damage status and should be coordinated when possible. J. Structural engineers may be required for detailed evaluation of some City buildings. When necessary this shall be coordinated by the Engineering Division. V. RESPONSIBILITIES A. City of Edmonds Development Services Department 1. Coordinate city-wide damage assessment activities with all involved departments and support agencies. 2. Develop damage assessment procedures in coordination with the Fire District, Public Works and Police Departments and provide training to appropriate City staff. 3. Provide training to appropriate staff in the Applied Technology Council (ATC-20) Post-earthquake Safety Evaluation of Buildings. 4. Record damage assessment information and report to appropriate local, state and federal agencies. Packet Page 291 of 564 Edmonds CEMP Support Annexes - 150 August 2015 5. Prepare necessary documentation for cost recovery through state and federal programs. B. City of Edmonds Police Department 1. Provide staff and equipment as available, to carry out windshield survey and provide information to the Emergency Operations Center or other designated location. 2. Assist the Development Services Department in the development of damage assessment procedures. C. Snohomish County Fire District 1 1. Provide staff and equipment as available, to carry out windshield survey and provide information to the Emergency Operations Center or other designated location. 2. Assist the Development Services Department in the development of damage assessment procedures. D. City of Edmonds Public Works Department 1. Assist the Development Services Department in the development of damage assessment procedures. 2. Provide staff to coordinate damage assessment information reported to the Emergency Operations Center. 3. Provide staff and equipment to the Development Services Department to support windshield survey activities. 4. Provide damage assessment for City utilities and infrastructure. 5. Make emergency temporary repairs to City facilities as necessary. E. Snohomish County DEM 1. Gather damage assessment information from the City and report information to appropriate county, state and federal agencies. F. American Red Cross 1. Carry out damage survey activities in accordance with Red Cross Packet Page 292 of 564 Edmonds CEMP Support Annexes - 151 August 2015 Procedures. Report information to the County Emergency Operations Center. G. All City Departments 1. Provide support as directed to the damage assessment process. H. WA State Emergency Operations Center 1. Coordinate activities of Disaster Reservists in support of Preliminary Damage Assessment mission. Packet Page 293 of 564 Edmonds CEMP Support Annexes - 152 August 2015 SUPPORT ANNEX C ANIMAL DISASTER PROTECTION PLAN For ESCA Member Cities PRIMARY AGENCIES: Progressive Animal Welfare Society (PAWS) Washington State Animal Rescue Team (WASART) SUPPORT AGENCIES: Emergency Services Coordinating Agency (ESCA) ESCA Member Cities: Brier Mill Creek Edmonds Mountlake Terrace Kenmore Mukilteo Lake Forest Park Woodinville Lynnwood Town of Woodway Community Transit Everett Transit Sound Transit Metro Transit Washington Animal Response Management (WARM) Red Cross of Snohomish County Red Cross of King/Kitsap Counties Local veterinary clinics, kennels, and animal boarding facilities Sarvey Wildlife Center Packet Page 294 of 564 Edmonds CEMP Support Annexes - 153 August 2015 I. INTRODUCTION A. SITUATION Pets and livestock can become victims of disaster. Pets can be injured or become separated from their owners, and livestock can be displaced or threatened by emergency conditions. Recent experiences demonstrate that disaster animal welfare plans are an essential component in overall community emergency response and recovery planning. B. PURPOSE This document articulates how animal welfare will be coordinated, and is the basis for development of supporting plans and procedures consistent with state and national standards for dealing with animals in a disaster. This procedure establishes a working structure for animal rescue, evacuation, shelter, veterinary services, and mortality management during disasters that occur within the boundaries of one or more of ESCA’s member Cities. The plan is intended to assist volunteer organizations in addressing needs of pets, livestock, poultry, horses and captive wildlife during disasters. C. AUTHORITIES AND REFERENCES Comprehensive Emergency Management Plans • Brier Comprehensive Emergency Management Plan • Edmonds Comprehensive Emergency Management Plan • Kenmore Comprehensive Emergency Management Plan • Lake Forest Park Comprehensive Emergency Management Plan • Lynnwood Comprehensive Emergency Management Plan • Mill Creek Comprehensive Emergency Management Plan • Mountlake Terrace Comprehensive Emergency Management Plan • Mukilteo Comprehensive Emergency Management Plan • Woodinville Comprehensive Emergency Management Plan • Town of Woodway Comprehensive Emergency Management Plan Washington State Comprehensive Emergency Management Plan, Emergency Support Function (ESF) 11, Appendix A, Tab B – Washington Animal Response Management Plan, March 2006. RCW 38.52, Emergency Management Packet Page 295 of 564 Edmonds CEMP Support Annexes - 154 August 2015 Federal Emergency Management Agency, Disaster Assistance Policy DAP9523.19, Eligible Costs Related to Pet Evacuations and Sheltering, dated October 24, 2007.a National Pets Evacuation and Transportation Standards Act (H.R. 3858- PETS) Americans With Disabilities Act (ADA) Inter-local Cooperation Agreement for the Emergency Services Coordinating Agency (ESCA) D. RELEVENT DEFINITIONS Congregate household pet shelter – Any private or public facility that provides refuge of rescued household pets and the household pets of shelter clients in response to a declared major disaster or emergency under federal regulations.b Household pet – Any cat, dog, or other domesticated animal normally maintained in or near the domicile of the owner or caregiver of the animal. For the purpose of this plan, household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals, and animals kept for racing purposes. Service animal – In accordance with the Americans with Disabilities Act (rev. July 2010): A dog or miniature horse trained to perform specific tasks for a person with a sensory, emotional, mental or physical disability. PAWS – Progressive Animal Welfare Society • On a daily basis, PAWS operates an animal rescue, rehabilitation, and adoption center for dogs and cats. During disaster, PAWS will take the lead as the primary animal welfare coordinating group and will provide animal shelter services. • PAWS has a wildlife rescue and rehabilitation department that may be utilized, to some degree, if captive wildlife are discovered during animal rescue and shelter operations. Limited capability is available to assist with captive exotic animals. Sarvey Wildlife Center – Sarvey rescues and rehabilitates orphaned, injured, and sick wild animals from the Puget Sound area. In the event exotic or captive wildlife are discovered during animal rescue and shelter a Always refer to the most current version before assuming eligibility for possible reimbursement. FEMA policies change frequently. b Household pets are defined separately from horses or farm animals because of eligibility for the reimbursement of eligible costs in the event of a federally declared emergency. Packet Page 296 of 564 Edmonds CEMP Support Annexes - 155 August 2015 operations, Sarvey will be utilized as a backup resource and subject matter expert. WARM – Washington Animal Response Management – Established to coordinate the response of State agencies in assisting local and volunteer organizations to provide all animals affected by natural or technological disasters. Activities include: emergency medical care; evacuation; rescue; temporary confinement, shelter, food and water; and identification for return to the owner. WASART – Washington State Animal Rescue Team – WASART is a volunteer organization that partners with government agencies and other public and private organizations to rescue, transport and shelter animals in a disaster or emergency. WASART will be the lead animal rescue agency. II. CONCEPT OF OPERATIONS A. These special procedures for dealing with animals are activated by ESCA upon occurrence of an emergency or disaster as defined in Chapter 38.52, Revised Code of Washington and at the request of one or more of ESCA’s member Cities. B. Animal rescue and shelter activities are coordinated through the ESCA Emergency Operations Center (EOC) and will be addressed on a regional basis. C. The primary animal disaster shelter organization is PAWS. PAWS will be activated by ESCA. Where possible, PAWS members will be registered in advance as Emergency Workers under RCW . D. When animal rescue activities are required, ESCA will activate WASART. Where possible, WASART members will be registered in advance as Emergency Workers under WAC 118-04. • WASART will work in partnership with PAWS. WASART will be the lead agency for: (a) animal search, rescue and recovery; and (b) large animal sheltering (e.g., horses, camelids, etc.). • WASART will support animal shelter operations as a secondary duty according to needs and staffing availability. E. Animal welfare response will provide for joint owner-pet rescue/evacuation whenever possible without endangering human life. F. Maximum attempt should be made to identify and establish animal evacuation shelters in close proximity to human sheltering facilities. Adjacent sheltering is the desired method. Packet Page 297 of 564 Edmonds CEMP Support Annexes - 156 August 2015 G. Household pets in cages or carriers, or are under close control will be allowed to use public transitc for movement to shelter facilities. H. Those facilities that normally house multiple animals (animal hospitals, boarding kennels, etc.) are encouraged to create evacuation plans for such animals consistent with this procedure. I. Coordination of animal disaster operations will be conducted according to the standards and practices of the National Incident Management System (NIMS) and the Incident Command System (ICS). J. According to updated FEMA policy, domesticated animals (not kept for commercial purposes) can travel in commercial carriers and be housed in temporary facilities. Wherever possible, household pets will be housed adjacent to established public shelters. K. Local governments that conduct animal shelter operations or receive evacuees from areas declared a major disaster or an emergencyd may seek reimbursement for eligible pet rescue, sheltering and evacuation- support costs. This only applies to household pets and service animals. Contractors and private nonprofit (PNP) organizations can be reimbursed through the ESCA Member Cities provided that the contractor or PNP is performing operations on behalf of the ESCA Member Cities and ESCA according to this plan, and all eligible expenses are documented. (Reference FEMA Disaster Assistance Policy DAP9523.19 - October 24, 2007). L. It is foreseeable that some emergency operations may take priority over the rescue of animals under this plan. Although every effort will be made to include animals in all emergency response strategy, circumstances may prevent the full implementation of that strategy. M. Ineligibility of horses and farm animals for FEMA reimbursement in a major disaster will not impact the purpose of this plan to carry out the rescue and evacuation of such animals to the extent possible with the resources available. III. RESPONSIBILITIES A. ESCA ESCA activates and coordinates animal disaster welfare operations through the Emergency Operations Center upon request of the member City(s). ESCA’s responsibilities include: c According to current transit policies. d Robert T. Stafford Disaster Relief and Assistance Act, as amended. Packet Page 298 of 564 Edmonds CEMP Support Annexes - 157 August 2015 1. Overall coordination of disaster mitigation, preparedness, response, and recovery in accordance with the law and the Comprehensive Emergency Management Plan. 2. Provide overall coordination of emergency/disaster animal welfare response activities. 3. Activate the provisions of this plan. 4. Provide assistance where possible through the resource management capabilities of the Emergency Operations Center. B. PAWS PAWS is the recognized alliance of volunteers responsible for executing this animal emergency plan. Responsibilities include: 1. Develop and maintain lists of resources, including trained volunteers and animal professionals able to provide assistance in a disaster. 2. Maintain a trained volunteer base in accordance with PAWS’ internal policies and procedures. 3. Coordinate just-in-time, on-site training for animal professionals and trained animal shelter/rescue volunteers as needed during an event. 4. Provide safety and awareness briefings as needed to first responders and disaster volunteers. 5. Conduct domestic animal shelter activities using PAWS personnel and coordinating the efforts of additional groups as available and appropriate. 6. Conduct limited exotic animal rescue and shelter activities as resources allow. (See Appendix 8 for additional details.) Assist in identifying and contacting appropriate exotic animal partners to aid in rescue and shelter efforts. 7. Develop and release public information prior to the emergency or disaster on disaster planning and safety for animals. 8. Notify and mobilize all PAWS volunteers and partnering animal groups in time of emergency. 9. Assist ESCA and the Red Cross with identification of suitable facilities for animal shelters and other animal rescue and shelter resources. 10. Be prepared to make reports to the Emergency Operations Center (EOC) on animal emergency response activities. 11. Participate, through the appropriate EOC representative, in development of animal rescue and shelter provisions in the Incident Action Plans (IAPs) prepared for each operational period. 12. Assist with the annual review and revision of plans and procedures for dealing with animals in an emergency or disaster. 13. Prepare after action reports for ESCA. Packet Page 299 of 564 Edmonds CEMP Support Annexes - 158 August 2015 C. WASART WASART is the lead agency for animal rescue operations. They will coordinate activities with PAWS and other regional partners as appropriate. Responsibilities include: 1. Develop and maintain lists of resources, including trained volunteers and animal professionals able to provide assistance in a disaster. 2. Maintain a trained volunteer base in accordance with WASART’s internal policies and procedures. 3. Coordinate just-in-time, on-site training for animal professionals and trained animal shelter/rescue volunteers as needed during an event. 4. Provide safety and awareness briefings as needed to first responders and disaster volunteers. 5. Conduct large-animal shelter activities using WASART personnel and coordinating the efforts of additional groups as available and appropriate. 6. Conduct limited exotic animal rescue and shelter activities as resources allow. Assist in identifying and contacting appropriate exotic animal partners to aid in rescue and shelter efforts. 7. Develop and release public information prior to the emergency or disaster on disaster planning and safety for animals. 8. Notify and mobilize all WASART volunteers and partnering animal groups in time of emergency. 9. Assist ESCA with identification of suitable facilities for large-animal shelters and other animal rescue and shelter resources. 10. Be prepared to make reports to the Emergency Operations Center (EOC) on animal emergency response activities. 11. Participate, through the appropriate EOC representative, in development of animal rescue and shelter provisions in the Incident Action Plans (IAPs) prepared for each operational period. 12. Assist with the annual review and revision of plans and procedures for dealing with animals in an emergency or disaster. 13. Prepare after action reports for ESCA. D. Each City’s Department of Animal Control will carry out its statutory responsibilities in coordination with PAWS and WASART to the extent possible. E. Washington Animal Response Management (WARM) assistance may be requested in the event local resources are overwhelmed. IV. PROCEDURES A. PAWS and WASART are independent agencies. As such, each is responsible for maintaining a database of local resources to be used for Packet Page 300 of 564 Edmonds CEMP Support Annexes - 159 August 2015 animal disaster response. Resources will include, but not be limited to, trained and professionally qualified volunteers, contact information, available supplies, equipment, facilities and transportation. B. Animal disaster response volunteers from each agency will participate in animal handling skills and animal behavior training and disaster exercises as a part of disaster readiness. It is highly recommended that all volunteers also are “NIMS compliant” with Incident Command System courses, ICS-100 and ICS-700. C. PAWS will coordinate with the Red Cross chapters (King/Kitsap and Snohomish Counties) to develop co-location (adjacent facilities) of human/household pet shelters to the extent possible. D. ESCA will activate the provisions of this plan by contacting PAWS and WASART leadership. Activate means notification of the PAWS and WASART personnel, implementation of domestic animal evacuation and shelter operations, and conducting other animal rescue activities as Emergency Workers as defined in WAC 118-04. E. A designated representative from PAWS and/or WASART will coordinate with the EOC Public Information Officer (or Joint Information Center) to ensure dissemination of information on the location and availability of animal shelters and animal care resources. The joint public information process will be used for reunification of animals with their owners. F. The Seattle/King Health Department or Snohomish Health District and Washington State Department of Agriculture will assist with identification, prevention and control of animal diseases that may impact public and animal health. G. PAWS and WASART, in cooperation with Animal Control, will coordinate with the EOC for removal and disposal of animal carcasses consistent with internal policies and requirements of the Seattle/King Health Department or Snohomish Health District and Washington State Department of Agriculture. V. TRAINING AND EXERCISING A. ESCA is responsible for including scenarios utilizing the Animal Plan in training and exercise opportunities as appropriate. B. PAWS and WASART are responsible for: 1. Providing all basic skills trainings to their volunteers, including -- • Animal handling and care • Documentation and accountability procedures Packet Page 301 of 564 Edmonds CEMP Support Annexes - 160 August 2015 • Animal shelter set-up, management, demobilization and associated activities • Search and rescue (as appropriate) 2. Participating in Animal Plan training and exercise opportunities as appropriate. VI. PLAN MAINTENANCE A. ESCA will have responsibility for maintaining the basic Animal Plan. B. PAWS and WASART will have responsibility for formulating and updating plans, procedures, and guidelines for their respective organizations. Copies of disaster-related documents will be provided to ESCA for inclusion in this document as Appendices. C. Review and update cycle: 1. The basic Animal Plan will be reviewed every five years. 2. PAWS and WASART Appendices will be reviewed every five years by the respective agencies. 3. Interim reviews and updates may occur at any time during the cycle as necessary. The five-year cycle will then start from the date of the most current review and update. Packet Page 302 of 564 Edmonds CEMP Support Annexes - 161 August 2015 Appendix 1 Contact Information for Participating Agencies Progressive Animal Welfare Society (PAWS) 15305 4th Avenue W Lynnwood, WA 98037 Main phone: 425/787-2500 Emergency Contact: Kay Joubert Emergency phone: 425/412-4029 KJoubert@paws.org WA State Animal Rescue Team (WASART) Emergency Contact: Gretchen McCallum Phone: 360/886-7276 animalresponseteam@gmail.com Sarvey Wildlife Center Emergency Contact: Leslie Henry Phone: 360/435-4817 Leslie@sarveywildlife.org Packet Page 303 of 564 Edmonds CEMP Support Annexes - 162 August 2015 Appendix 2 – Potential Pet Sheltering Sites Develop in coordination with Red Cross and other partners Bitter Lake Community Center 13035 Linden Avenue N Seattle, WA 206/684-7524 Storage space within Bitter Lake Shelter House Completely enclosed ~800 sq. ft. Concrete structure and floor Single-room Bathrooms located in Community Center Water - yes Heat - no Electricity - yes Large roll-up door that opens onto wading pool Magnuson Hangar 30 7400 Sand Point Way NE Seattle, WA 206/684-4946 20,000 sq. ft. space with 32 ft ceiling Concrete and steel construction Not earthquake retro-fitted Water – yes, hose spigot in adjoining room Heat -no Electricity -yes Not considered for human sheltering Large truck door Packet Page 304 of 564 Edmonds CEMP Support Annexes - 163 August 2015 Appendix 3 – Pet Sheltering Supplies The City of Everett has a regional go-kit with necessary supplies for a setting up of a temporary small animal housing area. The go-kit contains enough supplies to care for 20 animals and can be requested through the Everett Office of Emergency Management. Included in this kit are: • 20 large wire crates • Bleach – 96 oz. • Bucket – 5 gallon with lid • Cat litter trays • Duct tape • Food bowls – 40 stainless steel, 1 quart • Leather gloves • Muzzles – 1 package various sizes • Nylon leashes – 20 • Hospital name band material • Spray bottles - 3 • Watering can - 1 • Zip ties – 7.5” Upon opening of the shelter, the following supplies will need to be acquired: • Pet Shelter Forms • Cat Food • Dog Food • Cat Litter (preferably wood pellets or pelletized horse bedding) • Plastic (6 mil) for walls and floor • Plastic sheet protectors • Rubber runners • Microchip scanners • Camera with printer • Printouts of all forms Packet Page 305 of 564 Edmonds CEMP Support Annexes - 164 August 2015 • Hoses • Towels/Blankets • Paper towels • First Aid Kits • Hand Sanitizer Packet Page 306 of 564 Edmonds CEMP Support Annexes - 165 August 2015 Appendix 4 – Pre-Disaster Outreach and Public Education The following pages are suggestions for pre-disaster efforts at outreach and public education. Packet Page 307 of 564 Edmonds CEMP Support Annexes - 166 August 2015 Pets and Disasters Fact Sheet What can I do to protect my pets BEFORE a disaster? A disaster can hit your area with or without notice, that’s why it is very important for a family to be prepared in case such an event should occur. The best preparation is a family household disaster plan, and this plan should always include your pets. There are several things a family should do before a disaster approaches to better prepare. Contact your veterinarian, local animal shelter, humane society, or emergency management office for information on caring for pets in an emergency. Find out if there are any shelters set-up to take pets in an emergency, but keep in mind that shelters are usually full even without a disaster so any space would be very limited. Check with your veterinarian to see if he can board your pet or if there is someone he could recommend in the area or town you have designated as your family evacuation site. If you decide to take your pet with you, have a carrier that allows your pet to stand up and turn around inside. Put familiar items such as the pet’s normal bedding and favorite toys inside. Train your pets to become comfortable with the carrier beforehand by using it as its “room”, and feeding it in the carrier and placing a favorite toy or blanket inside. Keep a list of hotels that will accept pets, and be sure to ask if there are any size restrictions. When assembling emergency supplies for the household, include items for pets such as extra food, kitty litter, bowls, and extra medication. Pets should have their vaccines current, and records kept in a plastic, sealable bag. If your pet gets separated from you, proper identification may be its only way home, so make sure it has a properly fitted collar or harness that includes current license, identification and rabies tags. Microchips are also a good way for your pet to be identified, but not every shelter and clinic has access to a microchip scanner, and not all scanners read all chips. What can I do to protect my pets DURING a disaster? During a disaster bring your pets inside immediately. Animals have instincts about severe weather changes and may isolate themselves or try to escape, especially if they are afraid. Never leave a pet outside or tied up during a storm. You may need to separate dogs and cats, because even if your pets normally get along, the anxiety of an emergency situation can cause pets to act unreasonably. If you decide to evacuate during a disaster, plan to take your pets with you. Do not leave your pet at home during a disaster because you never know what will happen when you are gone, or when you will be able to get back. Remember to take your pet’s medical records and medicines with your emergency supplies. If you have a bird, make sure the bird is caged and you have a thin cloth or sheet to cover the cage. The stress of moving and the anxiety of the disaster may stress the bird, and being in a covered cage may help alleviate some of this. Not all evacuation facilities will accept animals, so it would be better for you to evacuate early with your pet to a previously identified safe location than to wait until it is Packet Page 308 of 564 Edmonds CEMP Support Annexes - 167 August 2015 too late and you have to be evacuated by emergency personnel that may not allow you to bring your animal. What can I do to protect my pets AFTER a disaster? Just because a disaster has passed, do not assume that the worst is over. Do not let your pets loose in the house or yard until you have had the chance to examine everything very carefully. It is possible, especially with flooding, that there may be damage to your home which could hurt you or your pet. Carefully walk the yard to verify the fence is intact and there is nothing new and dangerous in the yard, particularly snakes or other dangerous animals which may have come into your yard during flooding. If your pet was placed in a shelter or boarding facility, contact them as soon as possible to verify your pet is fine and let them know when you will be able to come get it. If your pet is lost during a disaster, check with your area shelters every day since strays only have to be held for 3 days before being considered unclaimed and put to sleep. Don’t be surprised if your pet is more anxious or fearful after a disaster. Familiar scents and landmarks may look different and your pet may become confused and lost. Normally quiet and friendly pets may become defensive and aggressive. It’s very important to observe your pets closely after a disaster, and give them extra attention, if necessary. They won’t understand everything that just happened, and will look to you to provide some stability and comfort. Where can I get more information on protecting my pet during a disaster? Your veterinarian is always your best source of information. You can also visit the following websites for more information. www.countypets.com www.bt.cdc.gov/planning www.fema.gov Source of information: Federal Emergency Management Agency (FEMA) Packet Page 309 of 564 Edmonds CEMP Support Annexes - 168 August 2015 Checklist for Disaster Preparedness for Pets You should already have these for the people in your household: Written family disaster plan Disaster preparedness kit Add the following items for your pet(s): Crate and bedding Food, water, manual can opener and dishes Plastic garbage bags, paper towels, newspaper (when shredded, can be used as cat litter), disinfectant Collar, leash, harnesses Muzzles, gauze rolls Identification tags Current medical and vaccination records Extra bottles of daily medications or copies of prescriptions with current expiration date Current photos Pet comfort items: towels, blankets, toys A list of hotels, motels and boarding kennels that accept pets Detailed instructions for animal care and rescue workers First aid kit Flashlights, batteries Copies of health certificates Out-of-STATE telephone contact Packet Page 310 of 564 Edmonds CEMP Support Annexes - 169 August 2015 What to Expect if you register your pet into a Pet Shelter In a disaster, Pet Shelters will be co-located with Human Shelters whenever possible. In this situation, owners are expected to take care of their pets. Below is a checklist of what to bring and what to expect: What to bring to the Pet Shelter: • Your pet on a leash or in a carrier • Food for your animal • Any medications your animal is taking • Vaccination records • A picture of yourself with your pet • Your ID What happens next? • The Pet Shelter will have housing for your pet (usually a crate). • You are expected to feed and water your pet every day. • You are expected to clean up after your pet every day. • If applicable, you are expected to exercise your pet every day. • You are expected to check on your pet twice per day. • Your pet must be on a leash or in its crate at all times. • You will be given an ID band to ensure that you and your pet belong together. This ensures the safety of your pet. What if I can’t care for my pet or need help? • If you need help caring for your pet in the Pet Shelter, volunteers are available. • If you are completely unable to care for your pet and cannot keep ownership of your pet, you should surrender your pet to the local Animal Shelter or other rescue organization. • If you do not care for your pet within the Pet Shelter for 48 hours or more, your pet will be considered abandoned and removed to the local Animal Shelter. Packet Page 311 of 564 Edmonds CEMP Support Annexes - 170 August 2015 Household Pet Exposure to Potential Toxins/Chemicals Fact Sheet What are toxins and chemicals? Chemicals are substances produced to be used as a tool to get something done. Toxins are a type of chemical produced by a living organism such as bacteria. Animals can have bad reactions to chemicals or toxins because they are too strong for the animal’s body. How can my pet be exposed? Pets are at higher risk of being exposed to toxins or chemicals because they tend to get into things and places their owners cannot, particularly when the animals are outside. In addition, animals are more likely to eat or drink things found out in the environment. Some examples include: swimming in contaminated water, licking antifreeze left on a driveway, or running through a recently fertilized field. A pet does not have to live near a chemical plant to be exposed to toxins or chemicals. Anywhere there are chemicals is a perfect place for your pet to be exposed. What signs may be present if my pet is exposed to a toxin or chemical? The typical signs associated with a reaction to a chemical or toxin can be as different as the chemicals themselves, but some common signs include: vomiting, diarrhea, coughing up food or blood, irritated skin, drooling, behavioral changes, seizures, shaking and weakness. In other cases, the owner might not see any change in the animal’s behavior, but can smell the chemical or see it on its coat. If your pet is showing these signs or you suspect it may have come in contact with a chemical or toxin, contact your veterinarian immediately or call Washington Poison Center at (800) 222-1222. What can I do if my pet is exposed to a toxin or chemical? The first thing you should do if you think your pet is exposed to a toxin or chemical is to keep it from getting exposed more by cleaning it up or removing the animal from the area. If it is on the animal’s skin, don’t let it run around and spread the chemical to other things. Next, try to find out what your animal was exposed to, which will help determine the appropriate treatments. If your pet is showing signs of being sick, it should be seen by a veterinarian as soon as possible. If the animal has something on its skin or coat and is not acting sick, decontamination or removal can be done at home with water and mild, plain dish soap. Other cleaning products are too strong and can make the pet sick or damage the skin. Packet Page 312 of 564 Edmonds CEMP Support Annexes - 171 August 2015 When washing your animal, be sure to protect yourself by wearing gloves and a long sleeve shirt and pants. Wash your pet several times and rinse very well. Dry the animal with a rag or towel and then dispose of these items to prevent further spread. If you feel you were exposed to the chemical or toxin during the bath, remove your clothes quickly and wash your entire body with soap and water. If there is a major chemical event in your area, there will likely not be decontamination areas for pets, and owners will be asked to wash their pets at home. How can I prevent my pet from being exposed to a chemical or toxin? The safest way to control and protect your pet from being exposed to toxins or chemicals is by controlling their activities. In King and Snohomish Counties, animals must be confined or on a leash at all times (except for off-leash parks). By keeping your pets away from areas that may contain toxins or chemicals, you are reducing their risk of being exposed. Household chemicals should also be stored away and out of the reach of pets. If you have a small chemical spill around your house, do not allow anyone near it and clean it up as quickly as possible. If the chemical spill is too large or is making you sick, call 911. Where can I get more information if my pet is exposed to a toxin? Your best source for pet information is always your veterinarian. If you have additional questions, please contact him/her. Packet Page 313 of 564 Edmonds CEMP Support Annexes - 172 August 2015 Recommendations for Pet Owners in Hotels • Clean-up pet urine and waste immediately. • Do not keep pet urine or waste in your hotel room. • Clean your pet’s living area daily. • Notify Housekeeping when a major clean-up is needed. • After cleaning-up after your pet, wash your hands. • Keep your pet on a leash or in a carrier inside and outside of the hotel. • Make sure your pet has food and fresh water. • If your pet has been in floodwaters, bath him or her with a non- irritating oil-stripping shampoo labeled for pets. If you are unsure what to use, contact a veterinarian. • If your hotel allows you to keep your pet in the room while you are not present, keep your pet in a locked carrier. • If you suspect that your pet is ill, consult a veterinarian. • Have you lost a pet? If you or someone you know needs to be reunited with their pet, contact Seattle Animal Shelter or your local animal control organization. Packet Page 314 of 564 Edmonds CEMP Support Annexes - 173 August 2015 Bite Prevention Pets that were evacuated are likely under stress because they are away from their home and familiar surroundings. Sometimes stressed animals act differently than they normally would. Even though you love your pet, it is important to be cautious during these times. To Prevent Animal Bites: • Be careful when new people approach your pet. • Do not approach unknown animals. • Loud noises and fast movements can be scary, so approach all animals calmly and quietly. • Keep your pet on a leash or in a carrier, especially in unfamiliar surroundings. • Keep your animal’s rabies vaccine information in an accessible location in case someone does get bit. If you are bitten: • Immediately wash the wound with soap and water. • Consult a physician. • Report the bite to Seattle Animal Shelter or your local animal control agency. Packet Page 315 of 564 Edmonds CEMP Support Annexes - 174 August 2015 Pet Owner’s Prescription for Health Pets that were evacuated may have been exposed to contaminated water or other harmful substances. Being away from home and in unfamiliar surroundings may make them more susceptible to infections. The following are some recommendations to help keep them healthy and to prevent you from getting sick as well. 1. Bathe your pet if it has been exposed to flood waters. 2. Wash your hands after cleaning-up after your pet. 3. Watch your pet closely for any of the following signs: a. Vomiting/diarrhea b. Skin/ear infections c. Conjunctivitis 4. If you suspect that your pet is ill, consult a veterinarian. Packet Page 316 of 564 Edmonds CEMP Appendices - 175 August 2015 APPENDIX 1 ESF RESPONSIBILITY MATRIX Packet Page 317 of 564 Edmonds CEMP Appendices - 176 August 2015 APPENDIX 2 AUTHORITIES AND REFERENCES This Appendix is a compilation of references used in the completion of this version of the City of Edmonds’s Comprehensive Emergency Management Plan. References include City, State and Federal codes and regulations as well as plans and widely used standards. CODES AND REGULATIONS: City of Edmonds Ordinance 2224 Municipal Code 6.60 Washington State RCW 35.33.081, Emergency Expenditures – Non-debatable Emergencies RCW 35.33.101, Emergency Warrants RCW 35A.38, Emergency Services RCW 38.52, Emergency Management RCW 38.52.070, Local Organization and Joint Local Organizations Authorized RCW 39.34, Interlocal Cooperation Act RCW 42.12, Vacancies RCW 42.14, Continuity of Government RCW 43.43, Washington State Patrol – State Fire Service Mobilization Plan RCW 47.68.380, Search and Rescue RCW 49.60, Laws Against Discrimination WAC 118-04, Emergency Worker Program WAC 118-30, Local Emergency Management/Services Organizations, Plans and Programs WAC 296-62, General Occupational Health Standards Federal Public Law 93-288, The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended Public Law 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know Homeland Security Presidential Directive 1 - 8 Homeland Security Act of 2002 Americans With Disabilities Act National Pets Evacuation and Transportation Standards Act of 2006 (H.R. 3858-PETS) Packet Page 318 of 564 Edmonds CEMP Appendices - 177 August 2015 PLANS City of Edmonds Emergency Operations Center Procedures City of Edmonds Damage Assessment Manual City of Edmonds Disaster Recovery Plan Edmonds City Departments Standard Operating Procedures Snohomish County Regional Mitigation Plan Snohomish County Law Enforcement Mobilization Plan Snohomish County Hazard Identification and Vulnerability Assessment Snohomish County Comprehensive Emergency Management Plan Snohomish Health District Strategic National Stockpile Activation Plan Snohomish Health District Pandemic Flu Response Plan Washington State Comprehensive Emergency Response Plan National Response Framework Packet Page 319 of 564 CITY OF EDMONDS DISASTER RECOVERY PLAN ANNEX C – DEBRIS MANAGEMENT TABLE OF CONTENTS Section I. Introduction Authority Page - 1 Alignment with Other Plans Page - 2 Limitations Page - 2 Section II. Situation and Assumptions Characteristics of Possible Events Page - 3 Debris Estimation Page - 4 Low-Volume Event Page - 5 Medium-Volume Event Page - 6 High-Volume Event Page - 6 Section III. Organization and Responsibilities City Departments Page - 7 Staffing Organizational Chart Page - 9 External Agencies Page - 9 Contractors and Vendors Page - 11 Additional Resources Page - 12 Current Resources Page - 12 Emergency Communications Plan Page - 16 Health & Safety Plan and Procedures Page - 16 Packet Page 320 of 564 Section IV. Concept of Operations NIMS Integration Page - 17 Debris Management Response Levels Page - 17 Debris Management Operational Phases Page - 18 Section V. Debris Collection and Hauling Operations Damage Assessment and Debris Estimates Page - 21 Debris Clearance and Removal Guidelines Page - 21 Debris Removal Priorities Page - 22 Debris Operations Page - 22 Neighborhood Collection Sites Page - 26 Debris Reuse, Reduction and Disposal Methods Page - 28 Section VI. Contracted Resources Existing Solid Waste Contracts Page - 31 Contract Debris Management Resource Needs Page - 31 Emergency Contracting / Procurement Procedures Page - 31 Section VII. Private Property Demolition and Debris Removal Debris Removal and Demolition Permitting & Procedures Page - 33 Special Considerations Page - 36 Eligibility of Private Property Demolition and Debris Removal Costs Page - 36 Section VIII. Public Information Public Information Officer Page - 39 Communication and Public Education Strategy Prior to an Incident Page - 39 Public Information Strategy During an Incident Page - 40 Packet Page 321 of 564 Section IX. Training and Exercise Page - 43 Section X. Plan Maintenance Page - 44 Appendices: A: Maps of City and Priority Routes / Facilities B: Staffing Assignment Maps C: Text of MOU with Snohomish County Public Works Solid Waste Division D: City of Edmonds Health and Safety Plan E: Additional Resources F: Neighborhood Collection Sites G: List of Pre-Qualified Contractors H: Debris Management Operations Forms Packet Page 322 of 564 This page intentionally left blank. Packet Page 323 of 564 I. INTRODUCTION A. INTRODUCTION The City of Edmonds recognizes that natural and human-caused disasters have the potential to create debris that can disrupt the quality of life for its citizens, and complicate disaster response and recovery operations following such disasters. This Annex has been developed to provide the framework for City government and other entities to clear and remove debris generated during a public emergency or disaster occurring within the limits of the City of Edmonds. This Annex focuses on the activities likely to be required during an emergency or disaster, without regard to the type or cause of the event; and unifies the efforts of public and private organizations for a comprehensive and effective approach to: • Provide organizational structure, guidance, and standardized guidelines for the clearance, removal, and disposal of debris caused by a major debris-generating event; • Establish the most efficient and cost effective methods to resolve disaster debris removal and disposal issues; • Implement and coordinate private sector debris removal and disposal contracts to maximize clean-up efficiencies; • Expedite debris removal and disposal efforts that provide visible signs of recovery designed to mitigate threats to the health, safety, and welfare of Edmonds residents; and • Coordinate partner relationships through communications and pre-planning with local, State, and Federal agencies that have debris management responsibilities. B. AUTHORITY The City of Edmonds Disaster Debris Management Annex is developed under the authority of the following local, state, and federal statutes and regulations. 1. Revised Code of Washington 38.52.070; 35.33.081; 35.33.101; and 70.95 2. Washington Administrative Codes 118-30; 173-350-040; 173-350-310; 173-350-320; and 296-62-41011 3. U.S. Codes 5121-5202 Disaster Relief Act of 1974, as amended, 2251-2303 Federal Civil Defense Act of 1950, as amended, 2301-2303 Improved Civil Defense 1980 4. Homeland Security Presidential Directive 5 5. Edmonds City Ordinance 2224 6. Edmonds Municipal Code Chapter 1.02.035 7. Edmonds Municipal Code Chapter 6.60 Packet Page 324 of 564 C. ALIGNMENT WITH OTHER PLANS 1. City Plans The City of Edmonds Disaster Debris Management Annex is a supplement to the City’s Disaster Recovery Plan; and is designed to work in concert with the City’s Comprehensive Emergency Management Plan, and The North King and South Snohomish Counties Regional Mitigation Plan for Natural Hazards. 2. Snohomish County Debris Plan This Annex aligns with and implements the Snohomish County Public Works Solid Waste Division Disaster Debris Management Plan, a separately published document. 3. Washington State Comprehensive Emergency Management Plan This Annex aligns with the Washington State Comprehensive Emergency Management Plan (CEMP), Emergency Support Function (ESF) #3: Public Works, and ESF #14: Long-Term Community Recovery, by providing operational guidance to organize disaster debris operations at the local level. 4. National Response Framework The National Response Framework (NRF) provides the concept of operations for Federal response to events. This Annex aligns with ESF #3: Public Works, and ESF #14: Long-Term Community Recovery, by providing for the coordination of disaster debris operations through all levels of government using the National Incident Command System (NIMS) organizational structure. D. LIMITATIONS The information and procedures included in this Annex have been prepared utilizing the best information and planning assumptions available at the time of preparation. There is no guarantee implied by this Annex that in major emergencies and disaster situations a perfect response to all incidents will be practical or possible. As Edmonds resources may be overwhelmed and essential systems may be dysfunctional, the City can only endeavor to make every reasonable effort to respond and recover based on the situation, information, and resources available at the time the situation occurs. Packet Page 325 of 564 II. SITUATION AND ASSUMPTIONS A. SITUATION AND ASSUMPTIONS This Annex takes an all-hazards approach to identifying and responding to hazards that may pose a threat to the City of Edmonds. Natural hazards such as wind, rain and snow storms, earthquake, flood, landslide, tidal surge, create a variety of debris that includes, but is not limited to: trees and other vegetative organic matter, construction materials, appliances, personal property, mud and sediment. Technological, or man-made, disasters such as common and private carrier accident, civil disturbance, terrorist activity, conventional and nuclear war, explosion, structural collapse, hazardous material incident, and major fire, may result in a large number of casualties and heavy damage to buildings and basic infrastructure. Law enforcement constraints due to terrorist or criminal activity may hinder normal debris operations, and contaminated debris may require special handling. These factors will necessitate close coordination with local and Federal law enforcement, health and environmental officials. See Table 1-1: Characteristics of Possible Events, below. Table 1-1: Characteristics of Possible Events Incident Debris Characteristics Regional Probability Debris Impact Wind Storm Primarily vegetative waste; may also include construction/demolition materials from damaged or destroyed structures, some municipal solid waste from damaged structures. Extended power outages may result in large amounts of putrescible waste from private homes and grocery stores. High Moderate Flooding Construction/demolition waste, municipal solid waste, and problem waste, including sediment, vegetative waste, animal carcasses, and hazardous materials deposited on public and private property. Much of the debris from flooding events may be considered problem waste because of contamination from wastewater, petroleum, or other substances. High Moderate Earthquake Primarily construction/demolition waste and municipal solid waste intermixed with problem waste. Moderate High Urban, Wild- land, and Wild- land/Urban Interface Fires Burned vegetative waste, burned construction demolition waste, and problem waste, including ash and charred wood waste and ash-covered items. / Moderate Low Ice Storms Primarily vegetative waste from broken tree limbs and branches. May also include construction/demolition waste and putrescible waste from extended power outages. Moderate Moderate Volcano Primarily ash, mud, and ash-covered items. May also include construction/demolition waste. Low High Tsunami or Seiche Sediment and construction/demolition waste possibly contaminated with problem waste, including wastewater, petroleum, or other Low Moderate Packet Page 326 of 564 Incident Debris Characteristics Regional Probability Debris Impact hazardous materials. Landslides Sediments and construction/demolition waste possibly contaminated with problem waste. High High Plant Disease Variable amounts of vegetative debris that might require special handling as problem waste with specific disposal characteristics. Low Moderate Animal Disease Variable amounts of putrescible waste that might require special handling as problem waste with specific disposal instructions. Low Moderate Nuclear, Chemical, or Biological Accident Various amounts of contaminated soil, water, construction/demolition waste, and/or municipal solid waste that would require special handling as problem waste with specific disposal instructions. Moderate Moderate Nuclear, Chemical, or Biological Attack Various amounts of contaminated soil, water, construction/demolition waste, and/or municipal solid waste that would require special handling as problem waste with specific disposal instructions. High High The quantity and type of debris generated, its location, and the size of the area over which it is dispersed will have a direct impact on the type of removal and disposal methods utilized, the associated costs, and the speed with which the problem can be addressed. Further, the quantity and type of debris generated from any particular disaster will be a function of the location and kind of event experienced, as well as its magnitude, duration and intensity. For planning purposes, this Annex assumes that the magnitude of the event exceeds the capacities of the City of Edmonds. This Annex addresses the clearing, removal, and disposal of debris generated by the above hazards based on the following assumptions: • A major natural or man-made disaster that requires the removal of debris from public or private lands and waters could occur at any time; • The amount of debris resulting from a major natural disaster will exceed the removal and disposal capabilities of the City of Edmonds; • The City of Edmonds will coordinate with the Snohomish County Public Works Solid Waste Division and the City’s certificated waste haulers for additional resources to assist in the debris removal, reduction, and disposal processes; • The City of Edmonds may contract for additional resources to assist in the debris removal, reduction, and disposal capabilities. B. DEBRIS ESTIMATION This Annex addresses the potential impacts resulting from three different debris scenarios: a low-volume event, such as damaging winds or winter storm; a medium-volume event, such as urban flooding or severe storm; and a high-volume-event, such as an earthquake or man- Packet Page 327 of 564 made incident. The United States Army Corps of Engineers (USACE) has developed the following guidelines for use in debris estimating: • Treat debris piles as a cube, not a cone, when estimating • 15 trees, 8 inches in diameter = 40 cubic yards (cy) on average • One acre of debris, 3.33 yards high = 16,117 cy The Federal Emergency Management Agency (FEMA) also provides debris estimation guidance in its publication, Debris Management Guide (FEMA Publication 325). The volume of debris from a residential structure can be estimated using the following formula: L’ x W’ x S x 0.20 x VCM = cubic yards (cy) of debris L = building length in feet W = building width in feet S = height of building expressed in stories VCM = Vegetative Cover Multiplier. This is a measure of the amount of debris within a sub-division or neighborhood. The descriptions and multipliers are: Light (1.1 multiplier) – includes new home developments where more ground is visible than trees; these areas have sparse canopy cover. Medium (1.3 multiplier) – generally has a uniform pattern of open space and tree canopy cover; this is the most common description for vegetative cover. Heavy (1.5 multiplier) – generally found in mature neighborhoods and woodlots where the ground or houses cannot be seen due to the tree canopy cover. Personal property within an average single-family residence is estimated based on these averages: • Homes without a basement, 25 – 30 cy • Homes with a basement, 45 – 50 cy For example, the debris generated by the destruction of a one-story, single-family, 2000 sq ft home in Edmonds would be calculated this way: 40’ x 50’ x 1 x 0.20 x 1.3 = 520cy of debris for the structure + 25cy of personal property 545cy of total debris for this property 1. Low-Volume Event Characteristics of low-volume events include, but are not limited to: Packet Page 328 of 564 • Result from high winds, winter storms, or limited urban flooding • Have a minimal impact on critical resources and infrastructure • May not receive a Presidential Disaster Declaration • Debris composition is primarily vegetative with some construction/demolition • Debris may include white goods and putrescible materials, depending upon the size of the event and secondary impacts, such as extended power outage Historically, high winds and winter storms occur one to five times a year in Edmonds. 2. Medium-Volume Event Characteristics of medium-volume events include, but are not limited to: • Result from high winds, winter storms, snow/ice, or urban flooding with landslides • Have a measurable impact on critical resources and infrastructure • May not immediately receive a Presidential Disaster Declaration • Debris composition is primarily vegetative with some construction/demolition • Debris may include white goods and putrescible materials, depending upon the size of the event and secondary impacts, such as extended power outage • Debris may also include soil, gravel, rock and asphalt Historically, urban-flooding with landslides occur one or more times per year in Edmonds. These events can generate a medium to high amount of debris. 3. High-Volume Event Characteristics of high-volume events include, but are not limited to: • Result from severe storms, earthquake or man-made event • Have significant impacts to critical resources and infrastructure, including utilities, transportation and communications • Immediately receives a Presidential Disaster Declaration • Debris composition may include vegetative, construction/demolition, white goods and putrescible materials, household hazardous waste, vessels and vehicles • Debris may also include soil, gravel, rock and asphalt A high-volume event is considered an infrequent event, occurring once every 100 or more years. While a large magnitude earthquake has a medium probability of impacting the City, it carries the greatest probability of generating large amounts of debris, potentially causing partial damage or a total loss to numerous single and multi-family homes in Edmonds. Packet Page 329 of 564 III. ORGANIZATION and RESPONSIBILITIES A. CITY OF EDMONDS DEPARTMENTS Debris Management operations will be managed as part of the City of Edmonds overall recovery processes. The specific Debris Management responsibilities of primary and support agencies are as follows: 1. Public Works Department The Public Works Department’s responsibilities include, but are not limited to: • Designation of a Debris Manager to oversee debris clearance and removal operations for the City • Provide a liaison to the City Emergency Operations Center (EOC) to coordinate debris management related requests • Coordinate all assignments of City staff involved in debris management operations • Provide personnel and equipment to assist in clearing priority transportation routes and access to critical facilities • Provide personnel and equipment to remove and dispose of debris • Assess availability and suitability of Neighborhood Collection Sites • Open and ready for operations appropriate NCS • Track and document data required for completion of Public Assistance program Project Worksheets • Establish and maintain necessary contracts with solid waste haulers and other contractors, for provision of personnel, equipment and assistance with debris removal operations • Provide timely Situation Reports and updates to the Snohomish County Debris Management Center and SnoCo DEM EOC • Assist in the development of Public Information messaging 2. Development Services Department The Development Services Department’s responsibilities include, but are not limited to: • Provide GIS mapping in support of on-going debris management activities • Provide expertise and recommendation for reconstruction and demolition Packet Page 330 of 564 3. Administrative Services / Finance The Administrative Services / Finance Department’s responsibilities include, but are not limited to: • Compile debris related costs and maintain financial records of the event • Coordinate emergency purchasing and contracting • Receive contractor invoices and review for compliance against the contract • Assist Public Works Department with completion of Project Worksheets • Coordinate with Snohomish County Public Works for City debris activities which use the County Debris Plan to manage debris generated within the City of Edmonds 4. Police Department The Police Department’s responsibilities include, but are not limited to: • Assist in monitoring illegal dumping activities • Assist in monitoring Neighborhood Collection sites to ensure compliance with local traffic regulations, if necessary • Coordinate traffic control at all loading sites and at entrances to and from Neighborhood Collection sites • Document debris management activities and costs 5. Parks and Recreation The Park and Recreation Department’s responsibilities include, but are not limited to: • Assist Public Works Department with debris removal and recycling efforts • Provide light and heavy equipment, generators, personnel, and supplies • Provide barricades for routing of traffic around and through Neighborhood Collection sites • Document debris management activities and costs 6. City of Edmonds Attorney’s Office The City Attorney’s responsibilities include, but are not limited to: • Review contracts • Identify City liability issues • Manage all legal matters associated with debris operations • Assist, as needed, with private property actions necessary to ensure public health and safety Packet Page 331 of 564 B. DEBRIS MANAGEMENT ORGANIZATION Immediately following a disaster event, the City of Edmonds will establish a Disaster Debris Management Team. The Debris Management Team will help facilitate the successful coordination of debris operations. The Public Works Director, or designee, will identify the appropriate staff members for the Team. Director of Public Works & Utilities ___ ↓ ↓ ↓ ↓ → → Recycling Coordinator ↓ ↓ Water & Sewer Division Manager Street & Storm Division Manager ↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓ Water Division Lead Worker Sewer Division Lead Worker Street Division Lead Worker Storm Division Lead Worker C. EXTERNAL AGENCIES 1. Snohomish County Fire District #1 The City of Edmonds contracts with Snohomish County Fire District #1 for the provision of fire and EMS services. The Fire District’s Debris Management responsibilities include, but are not limited to: • Respond to fire and other emergencies at Neighborhood Collection sites • Respond to hazardous materials incidents • Assist in the distribution of emergency public information • Document debris management activities and costs 2. Snohomish County Department of Emergency Management • Coordinate additional resource needs through the SnoCo EOC • Assist with the development and dissemination of public information • Provide guidance as requested throughout the Public Assistance process 3. Snohomish County Public Works Solid Waste Division It is anticipated that requests for county debris management assistance will be coordinated through the county EOC, with SnoCo DEM providing the lead coordination with the DMC. (per Snohomish County Disaster Debris Management Plan, Section 2.2.3) 4. Snohomish County Health District • Inspect and approve location of additional Neighborhood Collection sites not identified and approved with this Plan Packet Page 332 of 564 • Assist in monitoring collection site operations and close-out activities • Enforce existing regulations regarding vector control and proper disposal of garbage 5. Puget Sound Clean Air Agency (PSCAA) The PSCAA is responsible for regulating air quality in Puget Sound. During debris-causing disasters, the PSCAA bans outdoor burning of debris and provides guidance on the removal and disposal of asbestos contaminated debris. They also provide information the City will need to contract with an industrial hygiene consultant to provide air quality monitoring for debris operations that create large quantities of dust and other particulates. 6. Washington State Emergency Operations Center (WA EMD) • Facilitate Governor’s Disaster Declarations • Receive and respond to resource requests • Administer Public and Individual Assistance programs, and act as Liaison to FEMA on behalf of Cities and Counties 7. Washington State Department of Ecology (WA DOE) The Department of Ecology is responsible for the protection of Washington’s environment, providing statewide regulation of municipal solid waste and hazardous waste. During a disaster, WA DOE may provide support and guidance to local health districts and solid waster agencies regarding debris operations. WA DOE may also issue permits for debris activities. 8. Washington State General Administration (WA GA) As the primary State agency tasked under Emergency Support Function (ESF) #3: Public Works of the WA State Comprehensive Emergency Operations Plan, WA GA coordinates logistical and engineering support for State facilities. During a debris-causing event, WA GA may provide resources to local requests coordinated through the WA State Emergency Operations Center. 9. Washington State National Guard The Washington National Guard may provide equipment, personnel, and technical assistance to protect the State of Washington. During debris-causing events, National Guard resources provide security for equipment staging areas, debris sorting and reduction sites, limited electrical power, sheltering, traffic control, and aerial reconnaissance. National Guard resources must be requested through the WA State Emergency Operations Center, and are available only after local resources have been exhausted. Packet Page 333 of 564 10. US Army Corps of Engineers (USACE) The USACE is the lead Federal agency for ESF #3: Public Works and Engineering, of the National Response Framework. During a Presidentially declared disaster, the USACE may provide technical assistance to local responders for debris removal operations. The USACE also has contract resources available to support local debris management operations. 11. Environmental Protection Agency (EPA) EPA may provide technical assistance and guidance on collection, reduction and disposal of contaminated debris and other hazardous materials during debris operations. EPA also has contract resources available to assist with collection, management, and disposal of hazardous materials. 12. United States Coast Guard (USCG) As designated in the Ports and Waterways Safety Act, the USCG is responsible for keeping waterways safe and open. While there is no specific language stating that USCG is responsible for debris removal from navigable waterways, the USCG has been tasked in the past to assist in waterway and marine transportation system recovery. 13. Federal Emergency Management Agency (FEMA) FEMA is the Federal agency tasked with coordination of the emergency management functions of the Federal government. In catastrophic disasters, FEMA may provide direct Federal assistance to support the performance of local, tribal and state debris management activities and operations. Following a Presidential declaration, FEMA may use its mission authority to task other Federal agencies, such as USACE and EPA, with debris clearance. FEMA also administers the Public Assistance program. D. CONTRACTORS and VENDORS The City of Edmonds may elect to use contractors and service vendors to augment local resources in support of City debris management operations. 1. Solid Waste Collection Companies Solid waste collection companies are private entities that provide daily municipal solid waste service. During disaster events, solid waste service providers remain responsible for the collection and transportation of municipal solid waste. Sound Packet Page 334 of 564 Disposal and Republic Services of Lynnwood (formerly Allied Waste Services) provide daily municipal solid waste service to the City of Edmonds. These haulers will provide assistance to the City in the removal and transportation of disaster debris in addition to their regular solid waste collections. Details on the additional services to be provided by these companies can be found in Section VI – Contracted Resources of this document. 2. Debris Management Contractors Debris management contractors provide additional resources to assist with debris clearance, removal, separation, and disposal during debris-generating events. These contractors can be put under contract prior to an incident to ensure efficient response during and after an event. Federal agencies, such as the US Army Corps of Engineers (USACE) and US Environmental Protection Agency (EPA), may also have contract resources available to assist with debris management operations. 3. Debris Monitoring Contractors Debris monitoring contractors provide oversight and documentation of debris management operations. This can include supervising other contractors, documenting debris clearance and disposal operations for potential reimbursement, and operations of neighborhood collection sites. Appendix G: Pre-Qualified Contractors, provides a list of contractors that can be used to support debris management operations. E. ADDITIONAL RESOURCES Additional resources may be available from neighboring jurisdictions and county departments. Resource requests beyond existing mutual aid and inter-local agreements shall be coordinated through SnoCo DEM. These requests for assistance include, but are not limited to, the state and Federal assets listed in sub-section C: External Agencies above. Requests for state and/or Federal assets must be coordinated through SnoCo DEM. F. CURRENT RESOURCES 1. Staff Debris operations staff members are responsible for directing debris operations during and after an event. The number and type of staff needed to complete debris operations will be dependant upon the scope and magnitude of the disaster. Debris operations staff will likely be comprised of City of Edmonds full- Packet Page 335 of 564 time personnel, personnel from neighboring jurisdictions, and/or contractors. Some support roles may be filled by volunteer Registered Emergency Workers. During an incident, staff may be needed to assume one or more roles as described below. The Public Works Director will be responsible for appointing appropriate staff to fulfill these roles. • Debris Removal Manager – The Debris Removal Manager coordinates all debris removal activities related to an incident. Activities include communication among other members of the Debris Management Team, communication of project status activity and reporting, and dissemination and implementation of policy directives to debris removal personnel. • Debris Collection Supervisor – The Debris Collection Supervisor oversees collection activities prior to debris arrival at the disposal site, and coordinates debris routing, staffing and field reporting activities. • Debris Site Supervisor – The Debris Site Supervisor manages one or more Neighborhood Collection Sites and is responsible for overseeing waste separation and environmental protection concerns, as well as completing required reporting documentation. • Finance, Administration and Logistical Staff – These positions track time for personnel, equipment, and incident costs. These positions also assist with contracting and purchasing resources, completing documentation required for reimbursement of expenses, and coordinates the de- mobilization of resources. Additional specialized staff may be needed to act as technical specialists during all phases of a debris-generating event. These include the following: • Debris Management Subject Matter Expert (SME) – A Debris Management SME provides information and guidance to command staff working in the operations and planning sections. • Quality Assurance Personnel – Quality Assurance Personnel ensure the debris operations are cost effective. Possible duties include, but are not limited to, monitoring the type and amount of debris during collection, sorting, reduction, and disposal. • Structural Engineer – A Structural Engineer oversees, inspects, and assesses impacted structures and makes appropriate recommendations on building condemnation and demolition. • Legal Staff – The City of Edmonds Attorney’s Office will conduct reviews and manages all legal matters in the debris management planning process. In addition to advising the debris management planning staff, the City Attorney’s Office may also perform the following tasks: o Development of Memorandums of Understanding with adjacent jurisdictions o Contract review o Right-of-entry permitting Packet Page 336 of 564 o Community liability o Indemnification o Condemnation of buildings o Land acquisition for Neighborhood Collection Sites o Site closure / restoration and insurance • Public Information Officer (PIO) – The Mayor will assign appropriate staff to function as the City’s PIO for debris operations. The PIO shall coordinate with Debris Operations staff and PIOs of other involved agencies to provide timely and accurate information to the public regarding debris removal activities and schedules. 2. Equipment During an incident, equipment such as trucks, rubber tire loaders, graders, chippers, chain saws, small cranes, bulldozers and backhoes may be needed to complete debris clearance and removal operations. The City of Edmonds will endeavor to work cooperatively with Sound Disposal and Republic Services of Lynnwood (formerly Allied Waste Services) and other vendors to provide for the needed equipment. Equipment needs are dependant upon the scope and magnitude of the incident and will be identified at the time of the incident. Appendix E: Additional Resources includes a list of City of Edmonds equipment available for debris operations. 3. Technology Geographic Information System (GIS) mapping and modeling can be used to estimate debris volumes and distributions; plan debris clearance operations; and identify debris clearance priorities. The City of Edmonds has the capability to provide GIS mapping and modeling. Snohomish County GIS staff are also available to assist with GIS. 4. Contract Resources During an incident it may be necessary to contract with other resource providers to augment the City of Edmonds debris management staff and equipment. These resources can be used to assist with specific tasks such as debris clearance or collection site management. Contractors cannot be awarded pre- disaster / stand-by contracts with mobilization or unit costs that are significantly higher than what they could be if the contract were awarded post-disaster. Section VI, Contracted Resources, provides instructions for contracting additional resources prior to and during an incident. Appendix G: Pre-Qualified Contractors, provides a list of standby and pre-qualified contract resources available for debris operations. 5. Mutual Aid and Inter-local Agreements Packet Page 337 of 564 The City of Edmonds has a variety of agreements in place to assist with the provision of staff, equipment, and other resources during an incident. Agreements applicable to a debris incident include: • WA Public Works Emergency Response Mutual Aid Agreement – This is a voluntary agreement which provides Public Works equipment and staff to signatories upon request following a local and/or state proclamation of emergency. • Emergency Management Assistance Compact – Upon declaration of a state of emergency made by the governor, resources may be requested through the WA State Emergency Operations Center. This is a voluntary, mutual aid agreement between states which may provide all types of resources. Requests for EMAC resources shall be coordinated through SnoCo DEM. • WA State Fire Mobilization Plan – This plan provides firefighting personnel and equipment necessary to manage fires, disasters or other large-scale incidents. Resource requests are made through SnoCo DEM to the WA State Emergency Operations Center. This agreement in no way replaces local mutual aid. 6. Disposal Facilities During a debris-generating event, it may be necessary to utilize a variety of resources to dispose of different types of debris. A limited number of regional disposal facilities exist. The amount and type of debris each facility accepts may change based on the size and severity of the incident; and will be determined by the Snohomish County Debris Management Team. The County has developed a system of identified sites; and will be responsible for titrating the event generated debris into the rail/barge system. Each Neighborhood Collection Site will collect Household Hazardous Waste. The County Solid Waste Division will be responsible for consolidating event generated HHW at the Cathcart facility to ensure it is accounted for as specifically event related material. 7. Recycling and Composting Facilities During a debris-generating event, it may be necessary to utilize a variety of resources to recycle, compost, or otherwise reduce different types of debris. These resources provide an alternative to divert waste from landfills and may provide additional economic and environmental benefits. The amount and type of debris each facility accepts may change based on the size and severity of the incident. These facilities include: • Cedar Grove Composting – 3620 36th Place NE, Everett. This facility Packet Page 338 of 564 accepts green waste suitable for composting. • Fruhling Sand and Topsoil – 1010 228th Street SW, Bothell. This facility accepts green waste suitable for composting. • Pacific Topsoil – 7500 NE 175th Street, Kenmore. This facility accepts green waste suitable for composting. • CleanScapes – 7201 E Marginal Way S, Seattle. This facility accepts construction and demolition (CDL) debris. Use of these facilities as debris management sites or final disposition of disaster debris will be coordinated by the Snohomish County Solid Waste Debris Management Coordinator (DMC). G. EMERGENCY COMMUNICATIONS PLAN Communications within the City of Edmonds and with other external agencies during a debris-causing event shall be managed according to Emergency Support Function 2 – Telecommunications, Information Systems and Warning of the City of Edmonds Comprehensive Emergency Management Plan. H. HEALTH and SAFETY Debris operations involve the use of heavy equipment to move and process various types of debris. Many of these actions can pose safety hazards to emergency response and recovery personnel as well as the public. In addition to those safety hazards, exposure to certain types of debris, such as building materials that contain asbestos and mixed debris that contains hazardous materials, can pose potential health risks to emergency workers. All debris operations shall be done in compliance with the health and safety requirements found in the City of Edmonds Citywide Accident Prevention Program. A copy of this Program will be included as Appendix D of this Annex. Currently the draft of the Program is pending final approval. The procedures in the Accident Prevention Program enable the City of Edmonds and their contractors to avoid accidents during debris recovery operations and to protect workers from exposure to hazardous materials. The health and safety strategy establishes minimum safety standards for the agency and contractor personnel to follow. In addition, the strategy provides emergency workers with information on how to identify hazardous conditions and specific guidelines on the appropriate and proper use of personal protective equipment (PPE). To facilitate compliance, the health and safety strategy specifies how the safety information will be disseminated to all Edmonds emergency/temporary employees and contractors, and how compliance with minimum safety standards will be monitored. The strategy also includes specific corrective actions to be taken if Packet Page 339 of 564 workers do not comply with the minimum safety standards. Packet Page 340 of 564 IV. CONCEPT OF OPERATIONS A. NIMS INTEGRATION The National Incident Management System (NIMS) is mandated by Homeland Security Presidential Directive – 5, and provides a consistent, nationwide approach for Federal, State, local and tribal governments, the private sector and non- governmental organizations to effectively and efficiently prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity. To provide for interoperability and compatibility among Federal, State, local and tribal capabilities, the NIMS includes a core set of principles and terminology. It is the policy of the City of Edmonds that all disaster related Debris Management activities will be conducted in accordance with NIMS. B. DEBRIS MANAGEMENT RESPONSE LEVELS Response to debris-generating events is categorized into three (3) levels. The required level of response will be established by the Incident Commander or Debris Manager, and is triggered by the geographic scope and impact of an actual or anticipated incident. 1. Level One: Routine Operations A Level One incident corresponds to day-to-day emergencies, requiring minimal coordination and assistance. These include incidents such as small landslides, minor flooding or a single building collapse. The situation can be efficiently and effectively supported with existing resources and there is no need to proclaim a local emergency. 2. Level Two: Medium Impact Disaster A Level Two incident requires more than routine coordination and assistance; and generally involves more than one jurisdiction. These include incidents such as moderate earthquakes, minor or moderate flooding in multiple locations, and winter storms with snow, ice, or high winds. The situation may require mutual aid or contract resources; and may be necessary to proclaim a local emergency. 3. Level Three: High Impact Disaster Level Three incidents are incidents that require a high degree of coordination and generally involve State and Federal assistance. These include incidents such as large earthquakes, severe or wide-spread flooding, or severe winter storms. In most cases, a local emergency will be proclaimed. Packet Page 341 of 564 C. DEBRIS MANAGEMENT OPERATIONAL PHASES Response to debris management events are characterized by the three (3) phases described below. These phases may overlap based on the specifics of the incident. 1. Increased Readiness The City of Edmonds will move to the increased readiness phase when a natural or human-caused incident capable of creating disaster debris threatens the region. During this time, staff will complete the following tasks: • Review and update plans, standard operating procedures, generic contracts, and checklists relating to debris removal, storage, reduction, and disposal operations. • Alert City departments that have debris removal responsibilities to ensure that personnel, facilities, and equipment are ready and available for emergency use. • If necessary, relocate personnel and resources to safety and stage in areas where they can be effectively mobilized. • Review potential local and regional debris collection sites that may be used in the response and recovery phases in the context of the current threat or event. • Begin communication with Snohomish County Solid Waste Debris Management Coordinator (DMC) regarding their expected activation level, and anticipated City needs. • Begin public information messaging regarding debris removal and collection. • Review resource listing of private contractors who may assist in debris removal operations. Make necessary arrangements to ensure their availability in the event of the disaster. 2. Response Debris management response operations are designed to address immediate or short-term effects of a debris causing incident. Prior to deployment, staff will be briefed on the debris removal plan and all safety issues concerning it, to include issuing any personal protective equipment that may be needed. During the response phase, staff will initiate the following tasks: • Activate debris management plan and coordinate with damage assessment team. • Begin documenting costs. • Begin debris clearance from transportation routes, based on identified debris removal priorities. • Coordinate and track resources. Packet Page 342 of 564 • Establish priorities regarding allocation and use of available resources. • Identify need for and activate neighborhood collection sites if necessary. • Coordinate with Sound Disposal and Republic Services of Lynnwood (formerly Allied Waste Services) for curbside collection and/or removal of debris from neighborhood sites. • Confirm location(s) of regional debris management sites with Snohomish County Solid Waste DMC. • Address any legal, environmental, and/or health issues relating to the debris removal process. • Continue to provide public information messaging through City PIO and SnoCo DEM. 3. Recovery Debris management operations are designed to return the community to normalcy following a debris-generating event. During the recovery phase, staff will initiate the following tasks: • Continue to collect, store, reduce, and dispose of debris in a cost- effective and environmentally responsible manner. • Continue to document all associated costs. • Upon completion of the debris removal mission, close-out debris sorting and reduction sites by developing and implementing the necessary site restoration actions. • Coordinate project worksheet completion with Snohomish County Solid Waste DMC. • Perform necessary audits of operation and submit claim for Federal assistance. Packet Page 343 of 564 V. DEBRIS COLLECTION and HAULING OPERATIONS A. DAMAGE ASSESSMENT and DEBRIS ESTIMATES Damage assessment is the systematic process of gathering preliminary estimates of disaster debris quantities and composition; damage costs; and general descriptions of the locale, type, and severity of damage sustained by both the public and private sectors. Initial damage assessments are usually completed within 36 hours of an incident by local, state, Federal, and volunteer organizations and provide an indication of the loss and recovery needs. The initial damage assessment is the basis for determining the level of state and Federal assistance needed, as well as the types of assistance necessary for recovery. The assessment may take longer depending upon the City of Edmonds’ or the Region’s ability to respond to life, safety, and property concerns. The damage assessment should accomplish all of the following: • Estimate the quantity and types of debris • Estimate damage costs • Determine impact on critical facilities • Identify impact on residential and commercial areas • Identify additional resources needed for response and recovery 1. Damage Assessment Operations The City of Edmonds will follow damage assessment procedures as described in Support Annex A: Damage Assessment of the City’s Comprehensive Emergency Management Plan. 2. FEMA Preliminary Damage Assessment A Preliminary Damage Assessment shall be carried out any time there is a potential for a Presidential Declaration of a disaster; or if it is requested by Snohomish County or state officials. B. DEBRIS CLEARANCE and REMOVAL GUIDELINES The City of Edmonds has developed the following guidance for prioritizing debris removal: • Life Safety • Situation Stabilization • Property Protection • Economic Stability and Environmental Protection Packet Page 344 of 564 These guidelines will dictate planning, response, and recovery during disaster debris-generating events. C. DEBRIS REMOVAL PRIORITIES The City of Edmonds has developed the following priorities for debris clearance. Specific incident factors, such as crime scene preservation and accident investigation, may require a delay in the clearing of debris until approval is obtained from law enforcement officials. • Clear Lifelines and Emergency Access Routes – Lifelines are those routes that provide access for emergency responders, alternate and evacuation routes, and damage assessment routes. Lifelines also include potential staging areas, shelter access and other community resources which support emergency response. The City of Edmonds will coordinate with WA DOT and neighboring cities to identify priorities for clearing transportation access routes. • Clear Access to Critical Facilities and Infrastructure – These vital assets, systems, and networks include hospitals, fire and police stations, dispatch centers, and emergency operation centers, as well as cellular and land-line telephone services, utilities, water and sanitation facilities. • Clear Major Freeways or Arterial Routes – Freeways and arterial routes are portions of the public transportation system that are needed to aid in response and recovery operations. They may or may not have been cleared as an emergency access route. • Clear Areas Necessary for Movement of Goods and Services / Economic Restoration – These are routes necessary for the effective transportation of goods and services throughout the region, but are not included in one of the preceding categories. Included here are access to warehouses, airports, seaports, and major business districts. • Clear Minor Arterial Routes – These routes typically receive moderate traffic flows. • Clear Local Routes – Residential neighborhoods. Appendix A: City and Priority Routes and Facilities provides a listing and map of debris clearance priorities, including lifeline routes and critical infrastructure. D. DEBRIS OPERATIONS Debris clearance and removal operations will focus predominately on public roads and other critical infrastructure. Packet Page 345 of 564 1. Debris Clearance Initial debris clearance will focus on removing debris from public property based on the priorities listed above. Additional debris clearance from private or commercial property may be necessary if the debris presents a health or safety risk to the citizens of Edmonds. Issues to be considered during debris clearance and collection include the following: • Debris Composition – Commingling of debris creates problems with reduction and recycling techniques, which may adversely affect future reimbursement. Whenever possible, immediate action should be taken to prevent or reduce commingling of debris during debris collection operations. • Location of Debris – Debris clearance on private property is not a reimbursable expense, however, should debris on private property present a health or safety risk, the City may elect to clear the debris. This will be decided on a case-by-case basis at the time of the incident. Appendix E: Additional Resources lists additional resources that can be used to clear and haul disaster debris following an incident. 2. Collection Methods Based on the specifics of the debris-generating event, the City of Edmonds will utilize curbside collection, neighborhood collection sites, or a combination of both methods. • Curbside Collection – Edmonds residents may be asked to place their debris at the edge of the right-of-way for pickup. If curbside collection is used, residents will be instructed to separate their debris into multiple categories including municipal solid waste; vegetative (green) waste; construction and demolition debris; and putrescible materials. The haulers prefer to have debris separated if possible. • Neighborhood Collection Sites – Residents may be asked to bring disaster debris to collection sites to temporarily store, segregate, and process debris before it is hauled to a County Debris Management Site or Transfer Station. The City of Edmonds will use drop boxes as debris receptacles at neighborhood collection site(s). 3. Household Hazardous Waste and White Goods Household Hazardous Waste (HHW) removal is eligible for FEMA reimbursement if the debris is a result of the disaster. In most cases, HHW will Packet Page 346 of 564 be hauled by residents and collected at the Everett MRW facility (3434 McDougall Avenue, Everett). The City of Edmonds will coordinate with the Snohomish County DMC and contracted haulers to determine the handling of HHW. Household hazardous wastes include: • Gas cans • Aerosol spray cans • Fire extinguishers • Fluorescent lamps • Paint and lacquers • Lawn chemicals • Household electronics • Cleaning agents • Batteries White goods debris removal is eligible for FEMA reimbursement if the debris is a result of the disaster and removed from publicly maintained property and roadways whose maintenance is the responsibility of the City. White goods debris that contains ozone depleting refrigerants, mercury, or compressor oils need to have such materials removed by a certified technician before recycling. The SCC, RCW, and federal laws should be followed regarding the final disposal of removed refrigerants, mercury, or compressor oils. The City of Edmonds will coordinate with the Snohomish County DMC to determine the need for white goods collection. White goods include: • Refrigerators • Freezers • Air conditioners • Ovens / ranges • Washing machines • Clothes dryers • Heat pumps • Commercial chillers 4. Other Problem Wastes In addition to white goods and household hazardous waste, other problem wastes, such as pathogenic waste, biological or nuclear waste, asbestos, etc. can be generated by a debris causing event. These wastes require additional, specialized handling. These problem wastes can include: Packet Page 347 of 564 • Electronics (E-waste) – E-waste may contain a variety of potentially toxic chemicals, including heavy metals and polychlorinated biphenyls (PCBs). The EPA has classified cathode ray tube monitors as hazardous waste, and other electronic components may also qualify as hazardous. The City of Edmonds will coordinate the collection of e-wastes with Snohomish County Solid Waste. • Treated Wood – treated wood includes different types of building materials, including telephone poles, railroad ties, fence posts and wood used to construct marine docks. Care must be taken to ensure that treated wood is not chipped, shredded, mulched, composted, incinerated or otherwise improperly disposed of. • Gypsum Drywall – When gypsum deteriorates in landfills it can create hydrogen sulfide gas, which poses an explosion and inhalation hazard. Large amounts of drywall are often generated during storms and floods. If possible, gypsum drywall should be recycled rather than disposed of in a landfill. • Asbestos – regulations for asbestos handling are well established by several different local, state and Federal agencies. After a major debris- causing incident, asbestos inspections may not be possible prior to demolition, resulting in an increased risk to public health. The City of Edmonds will work with the Snohomish County DMC and haulers to ensure that waste possibly containing asbestos is properly handled and disposed of. • Human Waste – In the event of a disaster which disables water, sewer, or septic systems, citizens may have human waste stored in containers that require disposal. This waste is considered a bio-hazard and cannot enter the debris stream. The City of Edmonds will cooperate with the Snohomish Health District, Snohomish Solid Waste and ESCA to determine the proper method for collection and disposal of this waste. • Titled Vehicles – vehicles including cars, trailers, mobile homes, boats and RVs may be included in the event generated debris. Snohomish County Solid Waste utilizes a “Junk Vehicle” affidavit process. Forms are available on line. The City, with assistance from the SnoCo ECUP team will manage the process prior to recycling and disposal. 5. Debris Operations Monitoring Debris monitoring operations document the debris clearance and removal operations, including the location and amount of debris collected. Monitoring is needed to ensure that any debris removal contractors are performing the scope of work required by their contract, and to determine eligibility for FEMA Public Assistance program reimbursement. Debris monitoring will be performed by City of Edmonds staff, staff from neighboring jurisdictions, and/or by a debris monitoring contractor hired by the Packet Page 348 of 564 City. Key elements to observe and record when monitoring and documenting debris operations include: • Type of debris collected • Amount of debris collected • Original collection location • Amount of debris processed and final disposition for each type of debris (reuse, recycle, special processing, etc.) 6. Documentation and Reporting Requirements During operation of neighborhood collection sites, any incidents that will have a bearing on site close-out need to be documented. These include, but are not limited to: fuel or hydraulic fluid spills; discovery of hazardous waste; etc. E. NEIGHBORHOOD COLLECTION SITES The City of Edmonds may elect to open Neighborhood Collection Site(s). The decision to open neighborhood sites will be made at the time of the incident, based upon the estimated amount and types of debris generated by the event. Appendix B: Collection Sites and Staffing Assignment Maps identifies the possible locations of Neighborhood Collection Sites within the City of Edmonds. 1. Site Management Neighborhood Collection Site preparation and operation may be managed by the City of Edmonds or a contractor. To meet overall debris management strategy goals and to ensure that the site operates safely and efficiently, a site manager, debris monitoring personnel, and safety personnel should be assigned for each site. The City of Edmonds will work cooperatively with neighboring jurisdictions to help meet collection site staffing needs. Collection site staff responsibilities include, but are not limited to: • Site Manager – The site manager is responsible for supervising day-to- day operations, maintaining daily logs, preparing site progress reports, and enforcing safety and permitting requirements during site operations. The site manager is also responsible for scheduling the environmental monitoring and updating the site layout. The site manager has oversight of the activities of debris operations contractors and haulers to ensure that they comply with the terms of their contracts. • Monitoring Staff and Assignments – Monitors should be placed at ingress and egress points to verify residency of individuals bringing debris, quantify debris loads, check loads for hazardous materials, and confirm Packet Page 349 of 564 final destination of debris with hauler(s). The specific duties of the monitors will depend on how debris is collected. • Safety Personnel – safety personnel are responsible for traffic control and ensuring that site operations comply with local, state and Federal occupational safety regulations. 2. Site Establishment and Operations Planning When possible, neighborhood collection sites will be identified and established prior to an incident to allow for appropriate planning and permitting to be completed. Appendix F: Neighborhood Collection Site Operating Plans contains operating plans for potential collection sites identified by the City of Edmonds. 3. Neighborhood Collection Site Locations The City of Edmonds has identified two Neighborhood Collection Site(s) for use during disaster debris operations that meet the criteria discussed below. Appendix F: Neighborhood Collection Site Operating Plans provides a list of sites currently identified. Considerations for the location of Neighborhood Collection Sites include: • Proximity to the impacted area – as close as possible • Hard, preferably non-porous, surface such as a paved parking lot • Accessible by main transportation routes with good ingress and egress to accommodate heavy truck traffic • Outside environmentally sensitive areas, such as wetlands • Large enough to accommodate multiple debris drop boxes, white goods and HHW collection • Can be secured when not actively staffed 4. Site Preparation and Permitting For privately owned sites, the City of Edmonds will develop lease/use agreements or Memorandums of Understanding with the property owners. The City of Edmonds has procured temporary permits from the Health District, and will endeavor to develop and operate City Neighborhood Collection Sites using the WA State Department of Ecology’s Intermediate Solid Waste Handling Facility Standards under WAC 173-350-310 as guidance. Storm water permitting regulations will apply, so the City will procure a blanket NPDES permit for debris operations as necessary. 5. Traffic Patterns Traffic circulation should be well defined around and through the Neighborhood Packet Page 350 of 564 Collection Site(s). Although traffic signage and barricades can aid in directing traffic, the planning staff may also consider the use of flag personnel to help direct traffic. 6. Environmental Monitoring Program Environmental data will be collected prior to the start of site operations, and at the close of operations to support site close-out and quality assurance. A comparison of the data will be used to determine any necessary remediation. If the site is also used as an equipment staging area, fueling and repair activities will be monitored to prevent and mitigate any spills of petroleum products. 7. Site Closure After site operations have concluded, the property must be restored to its pre- activity environmental state. Restoration of a site involves removing all traces of the operations and remediation of any contamination that may have occurred. Debris, bins, protective berms and any other items should be removed from the site upon completion of all debris removal operations. 8. Site Evaluation and Restoration Final restoration of the landscape must be acceptable to the landowner, within reasonable expectations. Landscape restoration will be included in the operations plans as early as possible, and preferably included in any MOUs or lease agreements. The final environmental site evaluation is the last step of the environmental monitoring program. Testing will be conducted to confirm that the site has been returned to its pre-activity state. Test samples will be taken at the same locations as those of the initial assessment and monitoring program. Based on the results of testing, additional remediation may be required before the owner takes final acceptance of the site. The MOU or lease agreement shall have provisions to release the City from future damages when the site is returned to its original condition, or when final acceptance is received from the owner. F. DEBRIS REUSE, REDUCTION, and DISPOSAL METHODS The 1989 Waste Not Washington Act (ESHB 1671) revisions to RCW 70.95 established waste reduction and recycling as the priority methods of managing waste in the State of Washington. The City of Edmonds will make reduction and recycling the highest priorities for managing disaster debris. The Debris Removal Manager will coordinate with debris hauling contractors to ensure maximum Packet Page 351 of 564 segregation for recyclable materials. Numerous methods are available that reduce the overall volume of disaster debris and limit the amount of debris remaining for landfill disposal. 1. Reuse and Recycling Reuse and recycling strategies involve diverting material from the disposal stream and reusing it. The recycling and reuse of disaster debris is most often limited to metals, soils, and construction and demolition debris. Appendix E: Additional Resources has a list of contractors that can provide these services during an incident. Debris types most suitable for reuse and recycling include: • Metals – Most non-ferrous and ferrous metal debris is suitable for recycling. Metal maulers and shredders can be used to shred trailer frames, trailer parts, appliances and other metal items. Ferrous and non- ferrous metals are separated using an electromagnet and then sold to metal recycling companies. • Soil – Soil can be combined with other organic materials that will decompose over time. This procedure produces significant amounts of material which can be sold, recycled back into the agricultural community, or stored on-site to be used as cover for debris management sites when they are returned to their original states. The City of Edmonds will consult with the Snohomish Health District to establish what monitoring and testing is necessary to ensure that soil is not contaminated with chemicals. If soil is not suitable for agricultural or residential use, it may be disposed of in a permitted landfill. • Construction and Demolition Materials – Concrete, asphalt, and masonry products can be crushed and used as base material for certain road construction products, or as trench backfill. Debris targeted for base materials needs to meet size specifications as determined by the end user. Clean wood products used in construction can also be chipped or ground for use as mulch or hog fuel. • Organic Materials – Organic materials such as leaves, grass, wood, and food scraps are suitable for composting, which is the controlled decomposition of organic materials by microorganisms. The result of this process is a soil-like material called compost. Yard trimmings and food scraps make up about 25% of the waste generated by the average household. Composting can greatly reduce the amount of waste that ends up in landfills or incinerators. The City of Edmonds will work to ensure that appropriate materials are composted to the greatest degree possible. 2. Volume Reduction Methods Volume reduction methods reduce the volume of disaster debris to decrease impact on disposal facilities or create opportunities to reuse debris. Appendix E: Additional Resources has a list of contractors that can provide these services Packet Page 352 of 564 during an incident. Volume reduction methods include: • Chipping and Grinding – chipping and grinding reduces the volume of some types of debris by as much as 75%. This method is commonly used to reduce the volume of disaster debris, including vegetative debris, construction / demolition debris, plastics, rubber, and metals. Clean wood can also be reduced and used for mulch. Plastics and metals can be chipped to reduce overall volume prior to transport for disposal. • Hog Fuel Incinerators - Hog fuel is made up of a specific grade of ground- up wood and bark. Wood and paper processing companies in the region utilize hog fuel as fuel for boilers. These companies may purchase storm debris that has been processed into hog fuel, depending upon current market conditions. 3. Debris Sorting and Diversion When establishing and operating neighborhood collection sites, the Site Manager is responsible for ensuring appropriate staff are available to monitor debris and ensure that the debris is sorted into the appropriate categories for recycling, reuse, special waste processing, and disposal. The Site Manager may request guidance from a Subject Matter expert if needed. Packet Page 353 of 564 VI. CONTRACTED RESOURCES A. EXISTING SOLID WASTE CONTRACTS As stated in Part D: Contractors and Vendors of Section III – Organization and Responsibilities, the City of Edmonds has existing franchise agreements for municipal waste collection with Sound Disposal and Republic Services of Lynnwood (formerly Allied Waste Services). It is expected that in a large scale debris- generating event, the City of Edmonds resources will be overwhelmed and the City will need to contract for additional debris services. Prior to contracting for additional resources, the City of Edmonds has consulted with Sound Disposal and Republic Services to determine what gaps exist. See Appendix G Pre-Qualified Contracts (Hauler Agreements) B. CONTRACT DEBRIS MANAGEMENT RESOURCE NEEDS The City of Edmonds has identified that additional resources may be needed in these areas to support disaster debris operations: • Semi Tractors • Truck Mounted Grapple Hooks • Backhoes Contracts have been or are being developed to address these identified needs. C. EMERGENCY CONTRACTING and PROCUREMENT PROCEDURE The City of Edmonds will endeavor to contract for debris management resources prior to a debris causing incident or to pre-qualify contractors who may perform debris management operations. If emergency contracts have to be established during an event, the following general emergency contract rules apply: • The contractor must be licensed and bonded • The contractor must have adequate insurance • The contract must comply with state and Federal procurement standards including provisions of 44 CFR part 13 • The contractor cannot be on the WA State Department of Labor and Industries Debarred Contractors list In addition, the following City of Edmonds emergency contracting and procurement procedures must be followed: • Edmonds City Code Chapter 3.10 – Emergency Reserve Finance Fund • Edmonds City Code Chapter 6.60 – Disaster Preparation and Coordination • RCW 35A.33.080 – Emergency Expenditures – Non-debatable Emergencies Packet Page 354 of 564 • RCW 35A.33.090 – Emergency Expenditures – Other Emergencies – Hearing 1. Types of Contracts When developing contracts for emergency work, the City will ensure that each scope of work will reference such terms as: “eligible work,” “work eligible under FEMA Public Assistance regulations, policies, and guidance,” “work performed on public property and/or public rights-of-way,” or other similar elements if the performed work is to be potentially reimbursed by FEMA. The type of contract used to supply debris management services will vary depending on the type of work to be performed and how soon after the incident the work is planned. The three recommended contract types for debris operations are: • Time and Materials – These contracts will be limited to the first 96 hours of operation and only after local and State equipment has been committed. The price for equipment applies only when the equipment is operating, the City can terminate the contract at its convenience, and the City does not guarantee a minimum number of hours. These contracts MUST be converted to either Lump Sum or Unit Price contracts after the first 96 hours. The City will actively avoid this type of contracting, if at all possible. • Lump Sum – The price of the work is fixed unless there is a change in the scope of work to be performed. Lump sum contracts will be calculated on either the “area” method or the “pass” method. The lump sum contract shall be used only when the scope of work is clearly defined and the areas of work can be specifically quantified. • Unit Price – This is the most accurate account of actual quantities removed. This contract requires field inspectors to eliminate contractor fraud. All contractor trucks must be measured. Requires load tickets identifying truck number, contract number, contractor’s name, date, time departed site and estimated volume. A unit price is based on weight or volume of debris hauled. All contracts shall be reviewed and approved by the City Attorney. 2. Competitive Bid Process In some situations, such as emergency road clearing, or removal of debris at a specific site, FEMA allows for awarding a non-competitive contract for site- specific work. This is only allowable in cases where it is not feasible to delay the contract award by the amount of time necessary to obtain competitive bidding; and only in the first 96 hours for the purpose of life safety, rescue operations, or dire threat to public health. The City of Edmonds may elect to develop an expedited process to competitively bid work. Packet Page 355 of 564 Packet Page 356 of 564 VII. PRIVATE PROPERTY DEMOLITION and DEBRIS REMOVAL Private property removal refers to the demolition and removal of disaster debris on private commercial or residential property. Private property demolition and debris removal is generally not eligible for reimbursement under the FEMA Public Assistance program. However, under specific circumstances private property demolition and removal may be reimbursed. The following section provides information on the process to demolish and remove disaster debris on private property with or without owner consent; and outlines the procedures that the City of Edmonds will need to follow in order to potentially receive expense reimbursement through the Public Assistance program. A. DEBRIS REMOVAL and DEMOLITION PERMITTING and PROCEDURES Following a debris causing incident, the City of Edmonds may need to enter private property to demolish private structures made unsafe by the event in order to eliminate immediate threats to the life, health and safety of the citizens of Edmonds. The demolition of privately owned structures deemed unsafe and subsequent removal of demolition debris may be required if the following conditions are met: • The City of Edmonds Building Official, or other designated authority, determines that the structure is unsafe and poses an immediate threat to the public. A structure will be considered unsafe if it is so damaged or structurally unstable that partial or complete collapse is imminent. • The City of Edmonds demonstrates that it has the authority and legal responsibility to enter private property to perform the demolition. The legal basis for this responsibility must be established by law, ordinance or municipal code at the time of the disaster and must be relevant to the post- disaster condition representing an immediate threat to life, public health, and safety, not merely defining the City’s uniform level of services. • A legally authorized official has ordered the demolition of unsafe structures and removal of demolition debris. The condemnation and demolition of structures must comply with existing City condemnation and demolition procedures, unless expedited procedures are enacted due to the severity of the event. 1. Demolition Documentation The following documents should be collected and/or completed prior to demolition in order to comply with City of Edmonds regulations and to conform to FEMA reimbursement guidelines. • Verification of Ownership – ensures that the proper site and owner are identified and that the owner is aware of the nature of the scheduled building assessment. Packet Page 357 of 564 • Right-of-Entry Form – signed by the property owner, this form allows the building official or other authorized agent to enter the property to complete the assessment. A sample Right-of-Entry form is included in Appendix H: Debris Management Operations Forms of this document. • Building Assessment – documents the damage to the structure and description of the threat to public health and safety. This assessment may contain the Building Official, or authorized agent’s, determination as to whether the structure should be condemned, repaired or demolished. • Photographic Documentation – illustrates the condition of the structure prior to the beginning of demolition work. Also can be used to confirm the address of the property and the scope of work required. • Verification of Insurance - allows the City to pursue financial compensation if the property owner’s insurance policy covers demolition and debris removal. • Archeological Review – outlines the archeological low-impact stipulations for demolition and debris removal activities; also highlights the implications for failing to comply with the guidelines. • Environmental Review – ensures that adverse impacts to protected environmental resources are minimized or avoided. • WA State Historical Preservation Office Review – confirms that the WA State Historic preservation Officer has been notified and correspondence has been received to absolve the area of any historic significance. • Letter or Notice of Condemnation – document signed by the Building Official that outlines the specific threat to the public’s health and safety. • Notice of Demolition – document issued to inform the property owner when the demolition will begin. • Notice of Intent to Demolish – Notice conspicuously posted on or near the structure to be demolished. • Demolition permit(s) issued in accordance with Edmonds Community Development Code Title 19. 2. Inspections Prior to demolition, a representative of the City of Edmonds Building Division will conduct an inspection of the site. The inspector will photograph and document each site inspection. The inspections should include: • Water and Sewer / Septic Tank Inspection – verifies that the utilities have been terminated and isolated from the proposed sphere of influence during demolition operations. The inspector should also verify that all other utilities have been terminated. • Occupancy Inspection – conducted immediately before demolition to ensure that no one is physically in the structure. • Open Void Inspection – performed if there is a basement that is to be filled. This inspection will be conducted once the above-grade structure is Packet Page 358 of 564 gone and the inspector can visually see the entire below-grade excavation. • Post-Demolition Inspection – completed once the structure is demolished, the debris is removed, and the site is graded. 3. Debris Removal and Demolition of Private Property without Owner Consent If a privately owned structure meets the requirements for demolition but the consent by the owner is not obtained, an abbreviated and expedited procedure shall take place. The procedure to be followed by the City of Edmonds includes: • A determination by the Building Official, or other authorized agent, that the structure is unsafe, unfit for human habitation, or presents a danger to the public in its existing state. • The City of Edmonds will make a reasonable attempt to identify and contact the legal owner of the structure. The attempt to contact shall consist of those measures reasonable and possible based upon the state of available records and communication channels at the time of the event. • A notice and order describing the area and/or parcel of land where debris removal or demolition will take place shall be published in the Seattle Times, Edmonds Beacon, and Enterprise publications at least seven (7) calendar days prior to the beginning of debris removal operations. During the seven (7) day period, property owners shall have the right and opportunity to go upon their property and remove such items as they deem appropriate. • A notice and order shall be clearly posted in the area where debris removal will take place. • The posting of a notice and order on the structure containing a physical address and telephone number where the owner can contact the City Staff person assigned, designating the date of posting of the condemnation notice, and stating the time period available prior to demolition for contacting the City. • A waiting period of seven (7) days from the posting of the notice for a property owner to contact the City of Edmonds and present compelling evidence to the Development Services Director stating why the abatement or debris removal should not proceed. If an owner does contact the City as provided in the notice and the Development Services Department does not conclude that the evidence presented by the owner alleviates the danger to the public, an owner may appeal to the Hearing Examiner. However, no appeal shall be allowed to jeopardize the health and safety of the citizens of Edmonds by causing a postponement of demolition beyond the next Edmonds Council meeting following the filing of such an appeal, unless postponement is ordered by the City. Packet Page 359 of 564 B. SPECIAL CONSIDERATIONS 1. Abandoned Vehicles and Vessels Following a significant event, abandoned vehicles and vessels may be deposited on City roadways and property, causing a threat to public health and safety. The City of Edmonds will coordinate the impoundment, salvage or sale of such vehicles with the Snohomish County Solid Waste Management Division. See Section D – Debris Operations, #4 Problem Wastes: Titled Vehicles (page 24 of this document). 2. Mobile Home Parks Mobile home parks, and other high structure density situations, create an extensive amount of mixed debris in a relatively small area. The most complex aspect of debris operations in a mobile home park is documenting ownership and legal responsibility for clean-up within the park. A mobile home park site may be owned, operated and maintained by multiple parties. The individual homes may be owned by a landlord or agency, or by the occupants. The City of Edmonds has one (1) mobile home park within its boundaries. 3. Navigation Hazard Removal Damage to the City of Edmonds tideland property, the Port of Edmonds, and navigable waterways can include abandoned sunken boats and other debris that may impede navigation. Marine debris removal will be coordinated with the US Coast Guard. Debris removal may also include assistance from the WA State Department of Transportation – Ferries, marine salvage contractors, commercial divers, and certified surveyors to ensure that navigation hazards are removed safely and efficiently. Navigation hazards present two (2) primary challenges: locating the debris, and finding the legal owners. Marinas can be visually inspected by helicopter or boat. Sonar or dive teams may be needed for submerged vessels. A location or flotation marker may be helpful in order to keep vessel positions documented. The legal owner’s information may be obtained by using a vessel’s registration number and marina records. C. ELIGIBILITY of PRIVATE PROPERTY DEMOLITION and DEBRIS REMOVAL COSTS In some cases, the costs of performing demolition of private structures may be eligible for Individual Assistance funding. FEMA will consider alternative measures to eliminate threats to life, public health and safety posed by disaster-damaged, Packet Page 360 of 564 unsafe structures, including fencing off unsafe structures and restricting access, when evaluating requests for Public or Individual Assistance funding for demolition work. The Public Assistance staff must also concur that the demolition of unsafe structures and removal of demolition debris are in the public interest. Eligible costs for FEMA Public Assistance reimbursement associated with the demolition of private structures may include, but not be limited to: • Capping wells • Pumping and capping septic tanks • Filling in basements and swimming pools • Testing and removing hazardous materials from unsafe structures, including asbestos and household hazardous wastes • Securing utilities • Securing permits, licenses, and title searches • Demolition of disaster-damaged outbuildings, such as garages, sheds, and workshops determined to be unsafe Ineligible casts associated with the demolition of private structures include: • Removal of slabs or foundations, except in very unusual circumstances, such as when disaster-related erosion under slabs on a hillside causes an immediate public health and safety threat • Removal of pads and driveways Structures condemned as safety hazards prior to the disaster event are not eligible for demolition and subsequent demolition debris removal. 1. Commercial Property The removal of debris from commercial property and the demolition of commercial structures are generally not eligible for Public Assistance funding. It is assumed and expected that these commercial enterprises retain insurance that can and will cover the cost of debris removal and/or demolition. However, in some cases, the removal of debris from private commercial property and/or the demolition of private commercial structures by a local government may be eligible for FEMA reimbursement only when such removal is in the public interest. 2. Duplication of Benefits FEMA is prohibited from approving funds for work that is covered by any other source of funding. Therefore, the City of Edmonds will take reasonable steps to prevent such an occurrence and will verify that insurance coverage or any other source of funding does not exist for private property debris removal work and the demolition of private structures. The Right-of-Entry from included in Appendix H Packet Page 361 of 564 of this document has a clause stating that a private property owner will re-pay the City of Edmonds the amount of insurance proceeds received for any debris removal or demolition work performed. If the property owner indicates that they have insurance that will cover all or part of the cost for debris removal and structure demolition, the insurance proceeds must be used as the first source of funding. Public Assistance funding may be available for the remainder of the cost of the eligible work after insurance proceeds are recouped from the property owner. Packet Page 362 of 564 VIII. PUBLIC INFORMATION The provision of adequate and timely public information during debris management operations is essential to the overall success of debris management activities and maintaining good community relations within the City. The City of Edmonds will manage the public information related to debris operations in accordance with the Public Information concept of Operations found in the City of Edmonds Disaster Recovery Plan and ESF 15 – External Affairs and Emergency Public Information of the City of Edmonds Comprehensive Emergency Management Plan, separately published documents. A. PUBLIC INFORMATION OFFICER The City of Edmonds Mayor will assign appropriate staff to function as the City’s PIO for debris operations. The PIO shall assist with the distribution of information regarding the debris operations. B. COMMUNICATION and PUBLIC EDUCATION STRATEGY PRIOR to an INCIDENT The City of Edmonds will work cooperatively with the Snohomish County Public Works Communication Group and County Joint Information Center to provide a coordinated public information effort during debris causing incidents. The City of Edmonds will endeavor to provide information to City employees, stakeholders, and the public prior to, during, and after a debris causing event. The public information effort will include the following elements: 1. Special Waste Considerations Special waste items are those that require special handling, treatment, and disposal due to their hazardous potential, large volumes, or other problematic characteristics. The City will coordinate with Snohomish County Public Works Communication Group and SnoCo DEM to develop and provide to the public information on: • How to identify Special Waste • Why they should separate Special Waste • Precautions to be taken if placing Special Waste in the Right-of-Way 2. Debris Collection Methods The City will endeavor to provide information on debris management operations and how the citizens can best assist themselves following a debris causing event. This messaging will include: Packet Page 363 of 564 • Separation of Municipal Solid Waste • Recycling and Recyclable Materials • Composting • Overview of a Neighborhood Collection Site Public information pre-event will be posted to or linked from the City of Edmond’s website. In addition, Update on Edmonds, the City’s newsletter, can be used to disseminate information on hazard mitigation, and other debris related topics. When possible, public information will include messaging in languages other than English. Community facilities and events will also have information available throughout the year to help reduce risks. C. PUBLIC INFORMATION STRATEGY DURING an INCIDENT The City of Edmonds public information staff will provide information to media outlets and the public during an incident. These activities may be provided solely by the City or through the cooperation of multiple jurisdictions as indicated above. 1. Coordination with the Joint Information Center (JIC) Communications will normally be coordinated through the City’s PIO and City Emergency Operations Center (EOC). In a large-scale or regional event, a County-level Joint Information Center (JIC) may be activated. If a JIC is activated, a City of Edmonds PIO and debris liaison will work with the JIC to coordinate messaging on behalf of the entire area. Messaging will include current information on: • Clean-up instructions • Status of City operations • Location(s) of Neighborhood Collection Sites • How to source-separate waste • Handling procedures • Illegal dumping provisions 2. Pre-scripted Information The City of Edmonds will develop pre-scripted information will include, but not be limited to: • Debris pick-up schedules • Disposal methods and on-going actions to comply with Federal, state, and local environmental regulations • Disposal procedures for self-help and independent contractors • Restrictions and penalties for illegal dumping Packet Page 364 of 564 • Curbside debris segregation instructions • Process for answering the public’s questions concerning debris removal Pre-scripted information will be coordinated with SnoCo DEM, Snohomish Health District, and the Snohomish County Public Works Communications Group. 3. Distribution Strategy The City of Edmonds will utilize various types of media to disseminate debris management public information as noted in ESF 15 – External Affairs and Emergency Public Information of the Edmonds CEMP, a separately published document. These can include, but are not limited to: • Television and radio media • Internet media – City website and the Regional Public Information Network (RPIN) • Public forums – Community meetings, public area kiosks • Direct mail products – Door hangers, fact sheets, flyers within City Mailings The public information staff will take advantage of every information vehicle available if power, utilities, and other infrastructure have been damaged. In event of limited media capability, the City of Edmonds will provide public information materials to City staff and responders to have available for distribution during the course of their duties. 4. Alternate Languages and Formats The City of Edmonds will rely on outside resources to assist in the provision of message materials in languages other than English. Based on the community demographics of the City of Edmonds, messaging may need to be developed in the following languages: • Spanish • Russian • Korean • Tagalog • Vietnamese The special needs population within Edmonds may also need information materials in alternate formats. Language and alternate format resources include the following: • American Red Cross Seattle/Kitsap County • ARC of Snohomish County Packet Page 365 of 564 • Catholic Community Services • Compass Health • Community Services for the Blind • Chinese Information and Service Center • Edmonds Community College • Refugee Federation Service Center • Ukrainian Community Center of Washington • Volunteers of America • WA State Department of Emergency Management • Google Translate These and other resources are available through the 211 telephone service or on-line at: www.win211.org Packet Page 366 of 564 IX. TRAINING and EXERCISES A. TRAINING General emergency management training requirements are developed as part of the National Incident Management System (NIMS). Online courses and additional NIMS and FEMA information are available at http://training.fema.gov . The City of Edmonds is NIMS compliant and will remain in compliance by ensuring that all applicable staff have completed the required courses. Specific training is available for staff that will support debris management operations. These courses include: • IS-630: Introduction to the Public Assistance Program • IS-631: Public Assistance Operations • IS-632: Introduction to Debris Operations in FEMA’s Public Assistance Program • E-202: Debris Management As scheduling and funding allow, the City of Edmonds will endeavor to have all appropriate staff trained in the above classes, in order to support their understanding and implementation of this Debris Management Annex. B. EXERCISES Procedures for disaster debris removal can be tested through table-top and operational exercises. The debris operations described in this Annex can be exercised specifically using a debris management scenario, or as part of another exercise. At minimum, operational exercises involving the debris management plan will be conducted every four (4) years. Due to the close coordination required throughout the region for debris management operations, exercises will be developed and executed individually and collaboratively with other stakeholders. Regional stakeholders that will be considered include: • Neighboring jurisdictions • Snohomish County DEM • Snohomish and King County agencies • Snohomish Health District • Commercial haulers Packet Page 367 of 564 X. PLAN MAINTENANCE This Debris Management Annex was assembled by the City of Edmonds with assistance and input from the Emergency Services Coordinating Agency (ESCA), multiple City Departments, Snohomish County Public Works – Solid Waste Division, Snohomish Health District, the Port of Edmonds, Republic Services of Lynnwood (formally Allied Waste Services) and Sound Disposal. On-going maintenance of the Annex is the responsibility of the City of Edmonds Public Works Director. This Annex will be reviewed annually prior to the onset of the winter storm season to address any staffing or organizational changes. Modifications to the Annex will be made according to information gathered from exercise after action reports and improvement plans, as well as actual events. Packet Page 368 of 564 Appendices A through H See separate Attachments: Appendix A: Maps of City Proiority Routes and Facilities Appendix B: Staffing Assignment Maps Appendix C: Text of City’s MOU with Snohomish County Solid Waste Appendix D: City of Edmonds Health and Safety Plan Appendix E: Additional Resources Appendix F: Neighborhood Collection Sites Appendix G: Pre-Qualified Contracts Appendix H: Debris Management Operations Forms Packet Page 369 of 564 Packet Page 370 of 564 Packet Page 371 of 564 Packet Page 372 of 564 Appendix C Text of the City of Edmonds’ MOU with Snohomish County Solid Waste Management Division Packet Page 373 of 564 Appendix C – Text of the City of Edmonds’ Memo of Understanding with Snohomish County Solid Waste Management Division Following approval and adoption of this Plan by the Edmonds City Council, it will be submitted to the Washington State EMD for their review and acceptance. If the document is found to be sufficient, Washington State Public Assistance Program staff will forward it to FEMA for review and acceptance. Once FEMA acceptance is received, the City of Edmonds will petition to have the document annexed to the Snohomish County Public Works Solid Waste Division Disaster Debris Management Plan. A Memorandum of Understanding (MOU) will be negotiated at that time. Packet Page 374 of 564 Appendix D City of Edmonds Health and Safety Plan Packet Page 375 of 564 Appendix D – City of Edmonds Health and Safety Plan A draft plan, the Citywide Accident Prevention Program, is pending final approval. Packet Page 376 of 564 Appendix E Additional City Resources Packet Page 377 of 564 Appendix E – Additional City Resources The Public Works Department maintains a fleet of vehicles and equipment that would be available to respond and assist during and following a disaster event. As of 2015 the following is a general list of the fleet resources owned by the City of Edmonds: • 46 pickup trucks, dump trucks and flatbed trucks • 3 large step vans • 2 street sweepers • 2 vactor trucks • 2 backhoes • 1 loader • 1 chipper • Trailers with generators, compressors and pumps In addition the Parks Maintenance Division operates the following vehicles and equipment: • 12 pickup trucks and flatbed trucks • 2 tractors • 1 loader • 1 backhoe Both Public Works and Parks Maintenance own various power tools, hand tools, ladders, spill response equipment, etc. The Street and Storm Division keeps a stock of permanent and temporary signage, barricades, and other safety equipment. Packet Page 378 of 564 Packet Page 379 of 564 Packet Page 380 of 564 Packet Page 381 of 564 Packet Page 382 of 564 Packet Page 383 of 564 Packet Page 384 of 564 Packet Page 385 of 564 Packet Page 386 of 564 Packet Page 387 of 564 Packet Page 388 of 564 Packet Page 389 of 564 Appendix G Pre-Qualified Agreements with the City of Edmonds’ Certified Solid Waste Haulers Packet Page 390 of 564 Appendix G – Pre-Qualified Agreements with the City of Edmonds’ Certified Solid Waste Haulers The following letters qualify as letters of agreement from the City of Edmonds certified waste hauling companies: • Letter from the Operations Manager at Republic Services of Lynnwood (formally Allied Waste Services). • Letters from the President of Sound Disposal, Inc. – one from the company proper and two that Sound Disposal has elicited from both Republic Services and Rubatino Refuse Removal, Inc., in regards to additional resources. Packet Page 391 of 564 Appendix H Debris Management Operations Forms Packet Page 392 of 564 Appendix H – Debris Management Operations Forms Included herein: Notice of Intent to Operate forms One for Civic Center Playfield One for Sierra Park Daily Site Activity Log templates One for Civic Center Playfield One for Sierra Park Right-of-Entry forms A sample form is to be included in order to complete this section. The form is to be provided by ESCA Packet Page 393 of 564 Notice of Intent to Operate Debris Management Site and Neighborhood Collection Site Site Information Site Type: X Neighborhood Collection Site Debris Management Site Site Name: Civic Center Playfield Parcel Number 00434210000000 Site Address: 300 Sixth Avenue N., Edmonds WA 98020 Site Coordinates: N 47.812 Estimated Property Size: 8.1 acres W 122.374 Site Owner: City of Edmonds Ownership Type: X Jurisdiction Property County Property Private Property Agency Operating Site Agency Name: City of Edmonds Agency Contact: Phil Williams Agency Address: 121 Fifth Avenue N., Edmonds WA Contact Title: Public Works Director Contact Phone: 425-771-0235 Contact Email: phil.williams@ci.edmonds.wa.us General Description of Activity to be Performed at Site The Neighborhood Collection Site (NCS) consists of: A gravel unloading area with large-capacity drop-box containers. Customers will be directed to back up to a location at the edge of the unloading area and deposit their solid waste into the containers. Full containers will be picked up by a hauler and transported to a permitted disposal site. The solid waste is dumped at the disposal site and the empty containers are returned to the NCS facility as needed. Packet Page 394 of 564 Submit this form along with the completed Debris Management Site Inventory form and Debris Management or Neighborhood Collection Site Operating Plan to your local health agency. Packet Page 395 of 564 Notice of Intent to Operate Debris Management Site and Neighborhood Collection Site Site Information Site Type: X Neighborhood Collection Site Debris Management Site Site Name: Sierra Park Parcel Number 00481600600200 Site Address: 80th Avenue & 191st St. SW, Edmonds 98026 Site Coordinates: N 47.826 Estimated Property Size: 5.5 acres W 122.343 Site Owner: City of Edmonds Ownership Type: X Jurisdiction Property County Property Private Property Agency Operating Site Agency Name: City of Edmonds Agency Contact: Phil Williams Agency Address: 121 Fifth Avenue N, Edmonds 98020 Contact Title: Public Works Director Contact Phone: 425-771-0235 Contact Email: phil.williams@ci.edmonds.wa.us General Description of Activity to be Performed at Site The Neighborhood Collection Site (NCS) consists of: A grass field and gravel unloading area with large-capacity drop-box containers. Customers will be directed to back up to a location at the edge of the unloading area and deposit their solid waste into the containers. Full containers will be picked up by a hauler and transported to a permitted disposal site. The solid waste is dumped at the disposal site and the empty containers are returned to the NCS facility as needed. Submit this form along with the completed Debris Management Site Inventory form and Debris Management or Neighborhood Collection Site Operating Plan to your local health agency. Packet Page 396 of 564 Pa g e 6 o f 8 La s t U p d a t e d 1 0 - 1 4 - 2 0 0 9 Da i l y S i t e A c t i v i t y L o g Si t e N a m e : S i e r r a P a r k Si t e T y p e : Ne i g h b o r h o o d C o l l e c t i o n s i t e / De b r i s M g m t . S i t e Si t e L o c a t i o n : 8 0 th A v e . W & 1 9 1 st S t . S W D a t e : Ti m e Ve h i c l e Ty p e : Pu b l i c or Pr i v a t e Ve h i c l e # (p u b l i c / C o n t r a c t ) or Li c e n s e # (p r i v a t e ) De b r i s we i g h t or vo l u m e Em p t y Ve h i c l e We i g h t (i f v o l u m e re c o r d e d by w e i g h t ) Lo c a t i o n de b r i s or i g i n a t e d fr o m El i g i b l e (Y / N ) C o m m e n t s Packet Page 397 of 564 ap p e n d i x X – s a m p l e f o r m s f o r d e b r i s t r a c k i n g DI S A S T E R D E B R I S M A N A G E M E N T P L A N X -7 PU B L I C A T I O N D A T E Da i l y S i t e A c t i v i t y L o g Si t e N a m e : C i v i c C e n t e r P l a y f i e l d Si t e T y p e : Ne i g h b o r h o o d C o l l e c t i o n s i t e / De b r i s M g m t . S i t e Si t e L o c a t i o n : 3 0 0 S i x t h A v e n u e N . Da t e : Ti m e Ve h i c l e Ty p e : Pu b l i c or Pr i v a t e Ve h i c l e # (p u b l i c / C o n t r a c t ) or Li c e n s e # (p r i v a t e ) De b r i s we i g h t or vo l u m e Em p t y Ve h i c l e We i g h t (i f v o l u m e re c o r d e d by w e i g h t ) Lo c a t i o n de b r i s or i g i n a t e d fr o m El i g i b l e (Y / N ) C o m m e n t s Packet Page 398 of 564 ap p e n d i x X – s a m p l e f o r m s f o r d e b r i s t r a c k i n g DI S A S T E R D E B R I S M A N A G E M E N T P L A N X -8 PU B L I C A T I O N D A T E Packet Page 399 of 564 Neighborhood Collection Site Operating Plan 1.1 Summary The Neighborhood Collection Site (NCS) is located at the Civic Center Playfield in downtown Edmonds, approximately as shown on the Site Location Map, Figure 1. The facility provides service to the local residential population. This Plan of Operation provides a description of the procedures that Edmonds will use to operate the site. 1.1.1 Operation Summary The NCS consists of: A gravel unloading area with large-capacity drop-box containers. Customers will be directed to back up to a location at the edge of the unloading area and deposit their solid waste into the containers. Full containers will be picked up by a hauler and transported to a permitted disposal site. The solid waste is dumped at the disposal site and the empty containers are returned to the NCS facility as needed. 1.1.2 Regulatory Compliance The NCS should meet the applicable regulatory requirements of WAC Chapter 173-350- 310 “Intermediate Solid Waste Handling Facilities.” The following sections briefly outline the WAC requirements and how they have been addressed. 1.1.2.1 WAC 173-350-310 Intermediate Solid Waste Handling Facilities This document will serve as the operating plan identified in WAC 173-350-310. As defined in the WAC “The plan shall describe the facility's operation and shall convey to site operating personnel the concept of operation intended by the designer. The plan of operation shall be available for inspection at the request of the jurisdictional health department. If necessary, the plan shall be modified with the approval, or at the direction of the jurisdictional health department. Each plan of operation shall include the following:” a. A description of the types of solid wastes to be handled at the facility; see section 2.4 b. A description of how solid wastes are to be handled on-site; see section 2.6 c. A description of the procedures used to ensure that dangerous waste and other unacceptable waste are not accepted at the facility; see section 2.11 d. Safety and emergency plans; see section 2.8 and 2.10 e. A description of how equipment, structures and other systems are to be inspected and maintained, including the frequency of inspection and inspection logs; see section 3.1 f. For putrescibles wastes, an odor management plan describing the actions to be taken to control nuisance odors; not applicable as waste will be removed from the NCS daily. g. The forms used to record volumes or weights; see section 3.2 h. Other such details to demonstrate that the facility will be operated in accordance with this subsection and as required by the jurisdictional health department. Packet Page 400 of 564 1.1.2.2 WAC 173-350-310 (5) (a) (ii) Operating Standards for Drop Box Facilities Operations at this facility will meet the requirements of WAC 173-350-310 (5) (a) (ii) Operating Standards for Drop Box facilities: a. Constructed with a lid or screen on top that prevents the loss of materials during transport and prevents access by rats and other vermin; b. Located in an easily identifiable place accessible by all-weather roads. c. Designed and serviced as often as necessary to ensure adequate dumping capacity at all times. Storage of solid waste outside of the drop-box is prohibited. d. Facility sign – a sign will be posted at the site entrance identifying the facility, hours of operation, and type of waste accepted. e. Remove all remaining waste at facility closure and remove the drop-boxes from the facility. At closure all waste will be removed to a permitted disposal site and the facility will be closed. 2 OPERATIONS 2.1 Hours The NCS will be open from 8 am to 5 pm, Monday through Saturday. The site hours may be and could be revised to meet operational needs. 2.2 Staffing The NCS will be staffed by one or more staff responsible for observing and measuring refuse loads, keeping the site free of litter and debris, contacting the hauler when drop- box containers are full and contacting the appropriate authorities in case of emergency. 2.3 Vehicle Traffic All vehicles using the drop-box facility will enter the site through a gate located along the alleyway along the north side of the property. This gate may also serve as an exiting point. Another entrance and/or exit that is located on the west side of the property may also be utilized during part or all of the operation.. 2.4 Allowable Materials This site will only handle the following types of debris: X Construction and Demolition debris X Vegetative debris X Municipal Solid Waste X White goods 2.5 Site Operations Debris will be transported to the NCS by citizens and unloaded by citizens and site staff into the drop-boxes located at the unloading area. The containers will have screened lids Packet Page 401 of 564 and will be emptied at a permitted disposal site when full. The maximum amount of debris allowable on site will be dictated by the number of containers on-site. No debris will be left at the site over night. See attached NCS Activity Plan Map. 2.5.1 Debris Movement Vehicles will back up to a designated spot in the unloading area and unload debris into the drop-box containers. Scavenging will not be permitted at the site. Customers are instructed to keep small children and animals in their vehicles when at the facility. 2.5.2 Cleaning Site staff will be responsible for picking up debris and litter at the site, sweeping the concrete area and sweeping and raking spilled debris. Debris and spilled refuse will be placed in the drop-box containers. 2.6 Site Controls The following strategies will be used to mitigate nuisance conditions at the site. 2.6.1 Site Access Fences will be used to prevent unauthorized access to the site. 2.6.2 Vector Control Waste will be removed from the NCS on a daily basis. NCS site grounds will be kept clean by operating personnel. No formal vector or pest controls beyond removing the waste on a daily basis and maintaining the NCS site in a clean & sanitary condition are anticipated. 2.6.3 Bird Hazards No bird hazards are anticipated for this NCS site. Waste will be removed from the NCS on a daily basis. NCS site grounds will be kept clean by operating personnel. No bird controls beyond removing the waste on a daily basis and maintaining the NCS site in a clean & sanitary condition are anticipated. 2.6.4 Nuisance Odors Waste will be removed from the NCS on a daily basis. NCS site grounds will be kept clean by operating personnel. No nuisance odors are anticipated as all waste will be removed by the end of each day and the site will be maintained in a clean & sanitary condition. 2.6.5 Storm water runoff Storm water impacts from this temporary NCS site are not anticipated as the drop boxes & waste unloading activities will be located on an impervious surface area and wastes will be immediately loaded into the drop boxes. Impervious surface area at this site may consist of asphalt or plastic/PVC sheeting. Spilled waste at this temporary NCS site will be swept up or otherwise picked up on an ongoing basis during site operations and all wastes will be removed by the end of each day. 2.7 Safety Plan The City of Edmonds has on file with the Department of Labor and Industries a recognized accident prevention program. The Snohomish County Operational Disaster Debris Management Plan includes a detailed safety plan for disaster debris operations. The Packet Page 402 of 564 City of Edmonds’ accident prevention program is in compliance with all OSHA and WISHA regulations. A City of Edmonds Safety Manual and Operations Plan will be kept at the site. 2.8 Training The Snohomish County Operational Disaster Debris Management Plan includes a detailed training plan for employees who participate in disaster debris operations. 2.9 Emergency Plans and Procedures The general types of emergency conditions that may occur include fire and explosions. A list of emergency phone numbers and contacts will be kept at the facility and updated annually. The general response to an emergency is: • Assess the conditions and the impact on public health and operation of the facility. • Determine the immediate response required with regard to public health and safety considerations. • Notify the appropriate personnel, utilities and regulatory agencies as soon as possible. • Take corrective action to restore the facility to normal operation. Emergency telephone numbers include: • Fire District 911 • Law Enforcement Agency 911 • Snohomish health District 425-339-5250 • Department of Ecology 360-407-6300 The nearest hospital is Swedish Stevens Hospital, which is located at 21600 76th Avenue W in Edmonds, Washington. 2.9.1 Fire Immediate fire protection for the site will be provided by portable fire extinguishers. Staff will be familiar with the location of the fire extinguishers and trained in their use. All fire extinguishers will be inspected annually. Any smoldering debris found at the facility will be extinguished by portable fire extinguisher. The waste will then be turned over and allowed to cool. All debris must be completely extinguished before loading into the drop box containers to prevent a fire in the containers. In case of a major fire, the public will be evacuated, all personnel will leave the area and the local fire department will be notified. The site will be closed to all be emergency vehicles. The nearest fire station is located approximately 200 yards from the drop box facility. 2.9.2 Explosions The most likely source of explosion is reactive or explosive waste inadvertently disposed of by the public. This could include small amounts of hazardous wastes, containers of gasoline or other explosive liquid, fireworks or ammunition. To minimize the potential for these occurrences, waste coming into the site will be observed by site staff. If suspicious containers or materials are noted, the local fire department will be contacted regarding proper removal and disposal. If an explosion occurs at the drop box facility, eliminating any possible ignition sources, such as vehicles and open flames, and evacuating the area will prevent the potential for Packet Page 403 of 564 further explosions and injury. Anyone injured by an explosion will be given first aid and the fire department or paramedics will be contacted immediately. The gates to the facility will be closed to all but emergency vehicles. 2.10 Hazardous Waste No hazardous waste, whether HHW or regulated business waste should be handled through the NCS site. Residents or businesses that bring hazardous waste to the NCS will be directed to take the material to one of the fixed moderate risk waste (MRW) collection facilities or other suitable debris management sites. If hazardous waste is found in the drop box containers, access to the area will be restricted. Any flames or other potential sources of ignition will be removed from the area. The Snohomish Health District and appropriate regulatory agencies will be notified. A hazardous waste materials response team will be called to investigate the waste and determine how to remove it. Debris from private vehicles may contain some small amounts of household hazardous waste. Visual inspection of the materials cannot be expected to remove all quantities. However, large and substantial amounts of hazardous waste will be strictly prohibited from the neighborhood collection facility unless the facility is configured to handle and process this type of waste. 2.11 Spill Control Plan The NCS will not accept liquids or barrels that may contain liquids. Liquid spills must be prevented from getting into storm drains. If a liquid spill is noticed at the site the following actions will be taken: • Restrict access to the area by the public. • Berm off the area with absorbent material, such as newspaper and cardboard that is available at the site, and prevent the liquid from reaching the storm water drains or runoff ditches. • Call a hazardous materials response team to investigate the liquid and determine how to remove it • If the liquid spilled is determined to be oil or hazardous material, notify the Snohomish Health District at 425-339-5250. • If the liquid spilled is determined to be non-hazardous, dispose of wet absorbent material in the drop-boxes. • If necessary, clean the floor to remove any contaminants. 2.12 Closure 2.12.1 General The NCS will have a limited operational life based on the needs of the debris causing incident. The final disposition of the site facilities and closure of the site will depend on the pre-disaster use and the future use of the site. In general sites will be returned to their pre-use condition. The following section presents a general closure plan for the facility. 2.12.2 Closure Procedure • Any structures or machinery used to operate the facility will be removed. • All waste will be removed from the site. Packet Page 404 of 564 • New utilities installed as part of site development would be disconnected and the structures supporting them removed. This would include telephone and electricity. • The drop-box area would be graded to a smooth surface or pre-existing contours. For unpaved portions of the site that were disturbed, a suitable material mix would be applied. Any grass areas disturbed by the operations would be returned to pre-existing conditions and could include a re-seeding over the area. • Paved surfaces will be swept clean and returned to pre-existing conditions. Storm water catch basins shall be inspected and cleaned of accumulated debris if necessary. 3 FACILITY INSPECTIONS, RECORD KEEEPING AND REPORTING 3.1 Inspections The City of Edmonds will conduct site inspections daily during the life of this NCS to maintain the facility in good operating order and identify items needing maintenance. An inspection sheet will be filled out for each inspection and will be kept on site in a logbook. 3.2 Record keeping Daily records will be kept of the amount and type of solid waste delivered to and removed from the site tracking the following factors: • Waste delivered by the public will be documented by volume. • The number and type of vehicles coming to the site • Address where each load of debris originated from A Daily Site Activity Form should be included as an attachment to this document1. 3.3 Reporting A report will be prepared and submitted to the Snohomish Health District in accordance with WAC 173-350-310 following the closure of the site. If the site is operated longer than one year annual reports will be provided. The report will describe facility activities for the previous year and will contain the following minimum information: • Facility name and address • Calendar year reported • Annual quantity and type of debris received 1 A sample daily site activity log is included as attachment G to this document. Packet Page 405 of 564 Debris Management Site Inventory Investigation of Site Suitability Site Name: Civic Center Playfield Parcel Number 00434210000000 Site Address: 300 Sixth Avenue N Site Coordinates: N 47.812 Estimated Property Size: 8.1 acres W 122.374 Site Owner: Ownership Type: X Jurisdiction Property County Property Private Property Other (describe) Owner Address: 121 5th Ave. N Owner Phone: 425-775-2525 Owner Email: Site and Neighboring Properties Characterization Characteristic Comments Current Use Sports field; outdoor event site Proposed Future Land Use Unknown Current Land use/Zoning Public Use Restoration Time Requirements Unknown Proximity to School, Church, or Community Center Adjacent to property Property Topography Flat Environmental Considerations Potential for ground/surface water contamination Open Water or Wetlands None Proximity to Ground Water Wells (wellhead protection area) Unknown Within 100-year floodplain No Soil/Slope Integrity Good Surface Water Drainage Fair Suitable for use in wet weather Yes Prevailing Wind Direction Westerly Brownfield Site No Superfund Site No Archeological or Historic Properties or Artifacts None Underground Utilities (water, wastewater, natural gas, electricity) Yes Noise Control Buffer No Adjacent to Airport/Airfield No Access to Electrical Service Yes Access to Water Service Yes Access to Sewer Service Yes Existing Lighting Yes Traffic Ingress/Egress Capacity Will require traffic control plan & attendants Transportation accessibility (topography, traffic congestion) Suitable Capable of Accepting Heavy Trucks (site and neighboring roads) Yes Proximity to Major Roadway Within .5 mile to Main St. or 2i2th St. SW Fencing and Other Security Features Yes Site Preparation Level of Effort High X Medium Low Packet Page 406 of 564 Suitability to Wet Weather X High Medium Low Ability to Serve Spatial Area X High Medium Low Recommended Uses for This Site: X C&D X Vegetative X White Goods X Hazardous Waste Other (describe) Reduction Methods Acceptable for This Site: Open Burning Incineration Grinding X Other (describe) Collection for consolidation & transfer only Site Map: Please indicate intended use areas, traffic management patterns, utilities, and any other elements that will involve or impact operation of the site. See attached NCS Activity Plan Map – Civic Center Playfield List Jurisdictions that could utilize this site: City of Edmonds; Town of Woodway Closest Recycling Facility Available to This Site: Recycling Area at County’s SWRTS facility in Mountlake Terrace Closest Yard Waste/Composting Facility Available to This Site: Fruhling Sand & Topsoil, 1010 228th St. SW, Bothell Closest CDL Facility Available to This Site: Unknown Closest Transfer Station Available to This Site: Southwest Recycling & Transfer Station, 21311 61st Place W, Mountlake Terrace Closest Landfill Available to This Site: Unknown Date of Site Survey: 10/2010 List pictures or other observations taken during site visit: Potential Site Rating X Primary Secondary Tertiary Packet Page 407 of 564 Packet Page 408 of 564 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO ADOPT THE 2015 CITY OF EDMONDS COMPREHENSIVE EMERGENCY MANAGEMENT PLAN AND DISASTER DEBRIS MANAGEMENT PLAN. _____________________________________________________________________________________ WHEREAS, the City of Edmonds has prepared a Comprehensive Emergency Management Plan in accordance with RCW 38.52 and WAC 118-30; and WHEREAS, the City of Edmonds has also had prepared a Disaster Debris Management Plan; and WHEREAS, the City has submitted these plans to the Washington State Military Department, Emergency Management Division for review and acceptance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Comprehensive Emergency Management and Disaster Debris Management Plans are hereby adopted pursuant to the requirements of RCW 38.52 and WAC 118-30, to be effective immediately upon adoption, and to continue in full force and effect until amended. Copies of such plans are attached hereto as Exhibits A and B, and incorporated by this reference as fully as if herein set forth. RESOLVED this _____ day of _______________, 2015. APPROVED: ________________________________ MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 409 of 564    AM-8166     7. A.              City Council Meeting Meeting Date:12/15/2015 Time:10 Minutes   Submitted For:Jerry Shuster Submitted By:Megan Luttrell Department:Engineering Type: Forward to Consent  Information Subject Title Presentation of an Agreement with the State of Washington Department of Ecology for a Municipal Stormwater Capacity Grant Recommendation Forward this item to the consent agenda for approval at the January 5, 2016 City Council meeting. Previous Council Action None. Narrative In 2015, the Washington State Legislature appropriated funds to the Department of Ecology (Ecology) for implementation of the Western Washington Phase II Municipal Stormwater Permit. The Ecology grant funding targets stormwater management and control by building capacity, improving local stormwater programs, research, data management, and monitoring. Each jurisdiction subject to Ecology’s Municipal Stormwater Permit receives $50,000 to use in the 2015-2017 biennium.   The City has received these grants in prior years and has used the funds to implement the public education, public outreach, and other provisions of Ecology’s Municipal Stormwater Permits. This new round of funding will be used to complete the update of the stormwater management code and associated documents and to evaluate opportunities for integrating low impact development techniques into all applicable portion of the Edmonds Community Development Code (ECDC), as required by Ecology’s Municipal Stormwater Permit. Grant funds will also continue to be used for public education and outreach on various stormwater management issues including natural yard care and rain gardens.   Fiscal Impact: This grant will add $50,000 to the 422 Stormwater Utility Fund. There is no funding match required by the City. Attachments Draft Ecology Grant Agreement Form Review Inbox Reviewed By Date Engineering (Originator)Robert English 12/09/2015 05:10 PM Packet Page 410 of 564 Public Works Phil Williams 12/11/2015 08:51 AM City Clerk Scott Passey 12/11/2015 08:53 AM Mayor Dave Earling 12/11/2015 10:03 AM Finalize for Agenda Scott Passey 12/11/2015 10:03 AM Form Started By: Megan Luttrell Started On: 12/01/2015 03:26 PM Final Approval Date: 12/11/2015  Packet Page 411 of 564 Page 1 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Agreement WQSWCAP-1517-Edmond-00056 WATER QUALITY STORMWATER CAPACITY AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND City of Edmonds This is a binding Agreement entered into by and between the State of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY” and City of Edmonds, hereinafter referred to as the "RECIPIENT" to carry out with the provided funds activities described herein. 2015-2017 Biennial Stormwater Capacity Grants GENERAL INFORMATION Project Title: Total Cost:$50,000.00 Total Eligible Cost:$50,000.00 Ecology Share:$50,000.00 Recipient Share:$0.00 The Effective Date of this Agreement is:07/01/2015 The Expiration Date of this Agreement is no later than 03/31/2017 Project Type:Capacity Grant Project Short Description: This project will assist Phase I and II Permittes in implementation or management of municipal stormwater programs. Project Long Description: N/A Overall Goal: This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state water bodies. WQSWCAP-1517-Edmond-00056 Packet Page 412 of 564 Page 2 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds RECIPIENT INFORMATION Organization Name: City of Edmonds Federal Tax ID: 91-6001244 DUNS Number: 040172827 Mailing Address: 121 5th Ave N Edmonds, WA, 98115 Physical Address: 121 5th Ave N Edmonds, Washington, 98020 Contacts Project Manager Jerry Shuster 121 5th Ave N. Edmonds, Washington, 98020 Email: jerry.shuster@edmondswa.gov Phone: (425) 771-0220 Billing Contact Authorized Signatory Megan Luttrell Admin Assistant 121 5th Ave N Edmonds, Washington, 98020 Email: megan.luttrell@edmondswa.gov Phone: (425) 771-0220 David O Earling Mayor 121 5th Avenue North Edmonds, Washington, 98020 Email: dave.earling@edmondswa.gov Phone: (425) 771-0247 Organization Email: jerry.shuster@edmondswa.gov WQSWCAP-1517-Edmond-00056 Packet Page 413 of 564 Page 3 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive Lacey, WA 98503 Contacts Project Manager Financial Manager Kyle Graunke P.O. Box 47600 Olympia, Washington, 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6638 Kyle Graunke P.O. Box 47600 Olympia, Washington, 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6638 WQSWCAP-1517-Edmond-00056 Packet Page 414 of 564 Page 4 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in the Scope of Work. RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement. Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement, Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement. IN WITNESS WHEREOF, the parties hereby sign this Agreement Washington State Department of Ecology Water Quality Program Manager Date Date City of Edmonds Heather Bartlett Mayor David O Earling WQSWCAP-1517-Edmond-00056 Packet Page 415 of 564 Page 5 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: 1 Task Cost: $5,000.00 Task Title: Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Deliverables Project Administration/Management Number Description Due Date 1.1 Quarterly Progress Reports 1.2 Recipient Closeout Report 1.3 Project Outcome Summary Report WQSWCAP-1517-Edmond-00056 Packet Page 416 of 564 Page 6 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: 2 Task Cost: $45,000.00 Task Title: Project Administration/Management Task Description: Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. RECIPIENT may conduct work related to implementation of additional activities required by the municipal stormwater NPDES permits. The following is a list of elements RECIPIENT’s project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping or geographic information systems of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance. c) Training for plan review and/or inspection staff. d) Participation in applicable watershed planning effort. 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Monitoring, including: a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 11) Equipment purchases that result directly in improved compliance with permit requirements. Allowed costs for equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than WQSWCAP-1517-Edmond-00056 Packet Page 417 of 564 Page 7 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds general use (such as a general use pick-up truck). Qualified equipment purchases include but are not limited to: a) Illicit discharge testing equipment and materials. b) Vactor truck or sweeper truck or MS4 maintenance activities. c) Electronic devices dedicated to mapping of MS4 facilities and attributes. d) Software dedicated to tracking permit implementation activities. As a deliverable, documentation of all tasks completed is required. Documentation includes but is not limited to: maps, field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Deliverables Project Administration/Management Number Description Due Date 2.1 Documentation of tasks completed WQSWCAP-1517-Edmond-00056 Packet Page 418 of 564 Page 8 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds BUDGET Funding Distribution EG160352 Funding Title:Capacity Grant FY16 Funding Type:Grant Funding Effective Date: 07/01/2015 Funding Source: Title: ELSA: Environmental Legacy Stewardship Account Type: State CFDA: Assistance Agreement: Description: MTCA Recipient Match %: 0 InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Funding Expiration Date: 03/31/2017 Capacity Grant FY16 Task Total Project Administration/Management 2,500.00$ Permit Implementation 22,500.00$ 25,000.00$Total: WQSWCAP-1517-Edmond-00056 Packet Page 419 of 564 Page 9 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds BUDGET Funding Distribution EG160353 Funding Title:Capacity Grant FY17 Funding Type:Grant Funding Effective Date: 07/01/2015 Funding Source: Title: ELSA: Environmental Legacy Stewardship Account Type: State CFDA: Assistance Agreement: Description: MTCA Recipient Match %: 0 InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Funding Expiration Date: 03/31/2017 Capacity Grant FY17 Task Total Project Administration/Management 2,500.00$ Permit Implementation 22,500.00$ 25,000.00$Total: WQSWCAP-1517-Edmond-00056 Packet Page 420 of 564 Page 10 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Funding Distribution Summary Recipient / Ecology Share Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name $$$%25,000.00 25,000.000.000.00Capacity Grant FY16 $$$%25,000.00 25,000.000.000.00Capacity Grant FY17 Total $$0.00 50,000.00 $50,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS SECTION 1: DEFINITIONS Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement: “Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an Administrative Charge Account. “Administrative Requirements” means the effective edition of ECOLOGY's ADMINISTRATIVE REQUIREMENTS FOR RECIPIENTS OF ECOLOGY GRANTS AND LOANS at the signing of this agreement. “Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all principal due on such bonds or loans in such year. “Average Annual Debt Service” means, at the time of calculation, the sum of the Annual Debt Service for the remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years. “Centennial Clean Water Program” means the state program funded from various state sources. “Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the project. “Cost Effective Analysis” means a comparison of the relative cost-efficiencies of two or more potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. “Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due. “Effective Date” means the earliest date on which eligible costs may be incurred. “Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge. WQSWCAP-1517-Edmond-00056 Packet Page 421 of 564 Page 11 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds “Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT. “Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Estimated Loan Amount. “Equivalency” means projects designated by ECOLOGY to meet additional federal requirements. “Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through such time as the loan is officially closed out and a final loan repayment schedule is issued. “Final Loan Amount” means all principal of and interest on the loan from the Project Start Date through the Project Completion Date. “Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan Amount. “Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower. “General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT. “General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. “Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code. “Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is funded. “Initiation of Operation Date” means the actual date the Water Pollution Control Facility financed with proceeds of the loan begins to operate for its intended purpose. “Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund (Centennial) Loan made pursuant to this loan agreement. “Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount, as applicable. “Loan Fund” means the special fund of that name created by ordinance or resolution of the RECIPIENT for the repayment of the principal of and interest on the loan. WQSWCAP-1517-Edmond-00056 Packet Page 422 of 564 Page 12 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds “Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan. “Loan Term” means the repayment period of the loan. “Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be operated and maintained in good repair, working order, and condition including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes. “Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense. “Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents. “Principal and Interest Account” means, for a loan that constitutes Revenue-Secured Debt, the account of that name created in the loan fund to be first used to repay the principal of and interest on the loan. “Project” means the project described in this agreement. “Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed. “Project Schedule” means that schedule for the project specified in the agreement. “Reserve Account” means, for a loan that constitutes Revenue-Secured Debt, the account of that name created in the loan fund to secure the payment of the principal of and interest on the loan. “Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a general obligation of the RECIPIENT. “Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to a RECIPIENT or project. “Scope of Work” means the tasks and activities constituting the project. “Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution. “Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense. “State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established by Chapter 90.50A.020 RCW. “Termination Date” means the effective date of ECOLOGY’s termination of the agreement. “Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding balance of the loan and all accrued interest. WQSWCAP-1517-Edmond-00056 Packet Page 423 of 564 Page 13 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds “Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to be eligible for ECOLOGY grant or loan funding. “Total Project Cost” means the sum of all costs associated with a water quality project, including costs that are not eligible for ECOLOGY grant or loan funding. “ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions to and extensions and betterments of the Utility. “ULID Assessments” means all assessments levied and collected in any ULID. Such assessments are pledged to be paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID Assessments will include principal installments and any interest or penalties which may be due. “Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net Revenue of which is pledged to pay and secure the loan. SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY FINANCIAL ASSISTANCE FUNDING. The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference. A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services,” have been, or shall be, met in procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final negotiated agreement and submit a copy of the agreement to ECOLOGY. B. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website. C. Cultural and Historic Resources Protection Compliance with Environmental Laws and Regulations. The RECIPIENT shall: 1) The RECIPIENT shall comply with all applicable federal, state and local environmental laws, statutes, regulations, executive orders, and permits. 2) The RECIPIENT shall comply with Ecology’s Archaeological Resource and Historic Property review process. The RECIPIENT agrees that in no case shall construction activities, ground disturbance, or excavation of any kind, begin until provisions of this process are complied with. The RECIPIENT is responsible for developing a complete Inadvertent Discovery Plan (IDP). The IDP must be immediately available by request by any party. An IDP must be immediately available and be implemented to address any discovery. The RECIPIENT will implement the procedures in the IDP, and immediately notify ECOLOGY, the Department of Archeology and Historic Preservation (DAHP), and tribal representatives if human remains, cultural, or archeological resources are discovered in the course of construction. For more details regarding requirements under this provision, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website. D. Electronic Fund Transfers: The RECIPIENT must register as a statewide vendor in order to receive payment reimbursement. Washington State’s Department of Enterprise Services (DES) issues all payments. DES maintains a WQSWCAP-1517-Edmond-00056 Packet Page 424 of 564 Page 14 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds central vendor file for Washington State agency use to process vendor payments. The RECIPIENT can complete the registration process online at http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. This registration process also allows The RECIPIENT to sign up for direct deposit payments, also known as electronic fund transfers (EFT). If The RECIPIENT have questions about the vendor registration process or setting up direct deposit payments contact DES at the Payee Help Desk at (360) 664-7779 or payeehelpdesk@des.wa.gov. E. Equipment Purchase: Equipment not included in the scope of work or a construction plan and specification approval must be pre-approved by ECOLOGY’s project manager before purchase. F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3 for Section 319 funded projects or 7 for SRF funded projects) funding participation in this project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign logos are available from ECOLOGY’s Financial Manager upon request. G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this change within 30 days. H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.” The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY. I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this agreement. J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may otherwise evaluate the project, as part of this assessment. K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY’s Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends, completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures. L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement will be consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for Washington State. However, ECOLOGY may accept as eligible technical assistance, proposed practices, or project designs that do not meet these standards if approved in writing by the NRCS and ECOLOGY. SECTION 3: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF SFY15-17 CAPACITY GRANTS ECOLOGY shall reimburse eligible project expenses following the schedule below. WQSWCAP-1517-Edmond-00056 Packet Page 425 of 564 Page 15 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Prior to July 1, 2016: Total reimbursements to the RECIPIENT for eligible project expenses are limited to a maximum $25,000. After July 1, 2016: If funding is available, ECOLOGY will provide written notification via email to the RECIPIENT project manager stating that ECOLOGY may reimburse additional eligible expenses up to the total project eligible cost of $50,000. Eligible project expenses may be incurred at any time between July 1, 2015 and March 31, 2017. If additional funds are not available, total reimbursements for eligible project expenses will be limited to a maximum of $25,000. If the RECIPENT fails to submit two or more consecutive quarterly reports via the EAGL grant management system, ECOLOGY may consider this failure to provide progress reports as non-performance and initiate actions to amend or terminate this agreement. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the department for assistance in obtaining a copy of those regulations.. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled “CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. WQSWCAP-1517-Edmond-00056 Packet Page 426 of 564 Page 16 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Federal Funding Accountability And Transparency Act (FFATA) Reporting Requirements: RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any RECIPIENT that meets each of the criteria below must also report compensation for its five top executives, using FFATA Data Collection Form. · Receives more than $25,000 in federal funds under this award; and · Receives more than 80 percent of its annual gross revenues from federal funds; and · Receives more than $25,000,000 in annual federal funds ECOLOGY will not pay any invoice until it has received a completed and signed FFATA Data Collection Form. ECOLOGY is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov>. GENERAL TERMS AND CONDITIONS 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition". https://fortress.wa.gov/ecy/publications/SummaryPages/1401002.html b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological or cultural resources. Activities associated with archaeological and cultural resources are an eligible reimbursable cost subject to approval by ECOLOGY. RECIPIENT shall: a) Immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while conducting work under this Agreement. WQSWCAP-1517-Edmond-00056 Packet Page 427 of 564 Page 17 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds b) Immediately notify the Department of Archaeology and Historic Preservation at (360) 586-3064, in the event historical or cultural artifacts are discovered at a work site. c) Comply with Governor Executive Order 05-05, Archaeology and Cultural Resources, for any capital construction projects prior to the start of any work. d) Comply with RCW 27.53, Archaeological Sites and Resources, for any work performed under this Agreement, as applicable. National Historic Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact cultural or historic properties. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible may require approval by ECOLOGY prior to purchase. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services’ Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT should submit final requests for compensation within thirty (30) days after the expiration date of this Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable Federal, State and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. WQSWCAP-1517-Edmond-00056 Packet Page 428 of 564 Page 18 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT’s appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. WQSWCAP-1517-Edmond-00056 Packet Page 429 of 564 Page 19 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Nothing in this contract will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL STANDARDS a) RECIPIENTS who collect environmental-monitoring data must provide these data to ECOLOGY using the Environmental Information Management System (EIM). To satisfy this requirement these data must be successfully loaded into EIM, see instructions on the EIM website at: http://www.ecy.wa.gov/eim. b) RECIPIENTS are required to follow ECOLOGY’s data standards when Geographic Information System (GIS) data are collected and processed. More information and requirements are available at: http://www.ecy.wa.gov/services/gis/data/standards/standards.htm. RECIPIENTS shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. c) RECIPIENTS must prepare a Quality Assurance Project Plan (QAPP) when a project involves the collection of environmental measurement data. QAPP is to ensure the consistent application of quality assurance principles to the planning and execution of all activities involved in generating data. RECIPIENTS must follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). ECOLOGY shall review and approve the QAPP prior to start of work. The size, cost, and complexity of the QAPP should be in proportion to the magnitude of the sampling effort. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods WQSWCAP-1517-Edmond-00056 Packet Page 430 of 564 Page 20 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS RECIPIENT shall obtain ECOLOGY’s approval for all communication materials or documents related to the fulfillment of this Agreement. Steps for approval: a) Provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution of any documents or materials compiled or produced. b) ECOLOGY reviews draft copy and reserves the right to require changes until satisfied. c) Provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets, such as a refrigerator magnet with a message as well as media announcements, and any other online communication products such as Web pages, blogs, and Twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT must provide a complete description including photographs, drawings, or printouts of the product that best represents the item. RECIPIENT shall include time in their project timeline for ECOLOGY’s review and approval process. RECIPIENT shall acknowledge in the materials or documents that funding was provided by ECOLOGY. 19. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY’s provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT shall submit the Closeout Report within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable WQSWCAP-1517-Edmond-00056 Packet Page 431 of 564 Page 21 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds property, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: a. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. b. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. WQSWCAP-1517-Edmond-00056 Packet Page 432 of 564 Page 22 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 22. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post-consumer WQSWCAP-1517-Edmond-00056 Packet Page 433 of 564 Page 23 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds recycled paper. For more suggestions visit ECOLOGY’s web page: Green Purchasing, http://www.ecy.wa.gov/programs/swfa/epp. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this agreement, ECOLOGY, at its sole discretion, may elect to terminate the agreement, in whole or part, or renegotiate the agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination WQSWCAP-1517-Edmond-00056 Packet Page 434 of 564 Page 24 of 24Agreement No:WQSWCAP-1517-Edmond-00056 Project Title:2015-2017 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. WQSWCAP-1517-Edmond-00056 Packet Page 435 of 564    AM-8191     7. B.              City Council Meeting Meeting Date:12/15/2015 Time:60 Minutes   Submitted By:Kernen Lien Department:Planning Type: Potential Action  Information Subject Title Review and Potential Action on the Critical Area Regulations Update Recommendation Direct staff to prepare an ordinance adopting the proposed amendments to the critical area regulations (ECDC 23.40 - ECDC 23.90) as contained in Exhibit 1 and associated frequently flooded areas amendments to the Building Code (ECDC 19.00.025) and the definition of height contained in ECDC 21.40.030 relating to properties in the coastal flood hazard zones as contained in Exhibit 2.   Previous Council Action The Council has provided funding for Critical Area Regulation update and heard a progress report at the June 23, 2015 Council meeting. The City Council reviewed the draft updated critical area regulation as recommended by the Planning Board at the September 8, 2015 Council meeting (Exhibit 4) and continued review at the September 22, 2015 Council meeting (Exhibit 5).  The City Council held a public hearing at the October 6, 2015 City Council meeting (Exhibit 6) and continued to review the critical area regulations at the November 2, 2015 Council meeting (Exhibit 7).   Narrative City Council will continue review of the critical area regulations update as required by the Growth Management Act. Staff has prepared a Question and Answer memorandum (included in Exhibit 3) in order to clarify some of the questions that have been raised by City Council during review of the critical areas update.  Staff and consultants ESA will be present to answer any further questions from the City Council regarding the critical areas update. Exhibit 1 contains the draft Critical Area Regulations in ECDC 23.40 - 23.90. Exhibit 2 contains the Planning Board's recommended frequently flooded area amendments Exhibit 3 contains a Q & A memorandum clarifying Council questions raised during the critical area regulations review Exhibits 4 - 7 contains the City Council minutes excerpts related to the critical area review. Please see the Critical Areas agenda item from the September 8, 2015 Council meeting for the 2004 Best Available Science Report, the 2015 Best Available Science Addendum, the Best Available Science and Gap Analysis Matrix, and Planning Board minutes. Packet Page 436 of 564 Attachments Exhibit 1 - Draft Critical Area Regulations ECDC 23.40 - 23.90 Exhibit 2 - Planning Board Recommended Frequently Flooded Area Amendments Exhibit 3 - Critical Areas Update Q & A Memorandum Exhibit 4 - September 8, 2015 Council Minutes Excerpt Exhibit 5 - September 22, 2015 Council Minutes Excerpt Exhibit 6 - October 6, 2015 Council Minutes Excerpt Exhibit 7 - November 2, 2015 Council Minutes Excerpt Form Review Inbox Reviewed By Date Development Services Shane Hope 12/10/2015 03:28 PM City Clerk Scott Passey 12/10/2015 03:33 PM Mayor Dave Earling 12/10/2015 04:45 PM Finalize for Agenda Scott Passey 12/10/2015 06:41 PM Form Started By: Kernen Lien Started On: 12/10/2015 12:05 PM Final Approval Date: 12/10/2015  Packet Page 437 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 1 of 90 EDMONDS CITY CODE AND COMMUNITY DEVELOPMENT CODE Chapter 23.40 ENVIRONMENTALLY CRITICAL AREAS GENERAL PROVISIONS Sections: Part I. Purpose and General Provisions 23.40.000 Purpose. 23.40.010 Authority. 23.40.020 Relationship to other regulations. 23.40.030 Severability. 23.40.040 Jurisdiction – Critical areas. 23.40.050 Protection of critical areas. Part II. Critical Areas Review Process 23.40.060 General requirements. 23.40.070 Critical areas preapplication consultation. 23.40.080 Notice of initial determination. 23.40.090 Critical areas report – Requirements. 23.40.100 Critical areas report – Modifications to requirements. 23.40.110 Mitigation requirements. 23.40.120 Mitigation sequencing. 23.40.130 Mitigation plan requirements. 23.40.140 Innovative mitigation. 23.40.150 Critical areas decision. 23.40.160 Review criteria. 23.40.170 Favorable critical areas decision. Packet Page 438 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 2 of 90 23.40.180 Unfavorable critical areas decision. 23.40.190 Completion of the critical areas review. 23.40.200 Appeals. 23.40.210 Variances. 23.40.215 Critical Area Restoration Projects Part III. Allowed Activities, Exemptions and Noncompliance Penalties 23.40.220 Allowed activities. 23.40.230 Exemptions. 23.40.240 Unauthorized critical areas alterations and enforcement. Part IV. General Critical Areas Protective Measures 23.40.250 Critical areas markers and signs. 23.40.270 Critical areas tracts. 23.40.280 Building setbacks. 23.40.290 Bonds to ensure mitigation, maintenance, and monitoring. 23.40.300 Critical areas inspections. Part V. Incorporation of Best Available Science 23.40.310 Best available science. Part VI. Definitions 23.40.320 Definitions pertaining to critical areas. Part I. Purpose and General Provisions 23.40.000 Purpose. A. The purpose of this title is to designate and classify ecologically sensitive and hazardous areas and to protect these areas and their functions and values, while also allowing for reasonable use of private property. Packet Page 439 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 3 of 90 B. This title is to implement the goals, policies, guidelines, and requirements of the comprehensive plan and the Washington State Growth Management Act. C. The city of Edmonds finds that critical areas provide a variety of valuable and beneficial biological and physical functions that benefit Edmonds and its residents, and/or may pose a threat to human safety or to public and private property. The beneficial functions and values provided by critical areas include, but are not limited to, water quality protection and enhancement, fish and wildlife habitat, food chain support, flood storage, conveyance and attenuation of flood waters, ground water recharge and discharge, erosion control, wave attenuation, protection from hazards, historical, archaeological, and aesthetic value protection, and recreation. These beneficial functions are not listed in order of priority. D. Goals. By limiting development and alteration of critical areas, this title seeks to: 1. Protect members of the public and public resources and facilities from injury, loss of life, or property damage due to landslides and steep slope failures, erosion, seismic events, or flooding; 2. Maintain healthy, functioning ecosystems through the protection of unique, fragile, and valuable elements of the environment, including ground and surface waters, wetlands, and fish and wildlife and their habitats, and to conserve the biodiversity of plant and animal species; 3. Direct activities not dependent on critical areas resources to less ecologically sensitive sites and mitigate unavoidable impacts to critical areas by regulating alterations in and adjacent to critical areas; and 4. Prevent cumulative adverse environmental impacts to water quality, wetlands, and fish and wildlife habitat, and the overall net loss of wetlands, frequently flooded areas, and fish and wildlife habitat conservation areas. E. The regulations of this title are intended to protect critical areas in accordance with the Growth Management Act and through the application of the best available science, as determined according to WAC 365-195-900 through 365-195-925 and RCW 36.70A.172, and in consultation with state and federal agencies and other qualified professionals. F. This title is to be administered with flexibility and attention to site-specific characteristics. It is not the intent of this title to make a parcel of property unusable by denying its owner reasonable economic use of the property nor to prevent the provision of public facilities and services necessary to support existing development. G. The city of Edmonds’ enactment or enforcement of this title shall not be construed to benefit any individual person or group of persons other than the general public. [Ord. 3527 § 2, 2004]. 23.40.010 Authority. A. As provided herein, the Edmonds development services director or his/her designee (hereafter referred to as “the director”) is given the authority to interpret and apply, and the responsibility to enforce, this title to accomplish the stated purpose. Packet Page 440 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 4 of 90 B. The director may withhold, condition, or deny development permits or activity approvals to ensure that the proposed action is consistent with this title. [Ord. 3527 § 2, 2004]. 23.40.020 Relationship to other regulations. A. These critical areas regulations shall apply as an overlay and in addition to zoning, site development, stormwater management, building and other regulations adopted by the city of Edmonds. B. Any individual critical area adjoined or overlain by another type of critical area shall have the buffer and meet the requirements that provide the most protection to the critical areas involved. When any provision of this title or any existing land use regulation conflicts with this title, that which provides more protection to the critical area shall apply. C. These critical areas regulations shall be coordinated with review conducted under the State Environmental Policy Act (SEPA), as necessary and locally adopted. D. Compliance with the provisions of this title does not constitute compliance with other federal, state, and local regulations and permit requirements that may be required (for example, shoreline substantial development permits, Hydraulic Permit Act (HPA) permits, Section 106 of the National Historic Preservation Act, U.S. Army Corps of Engineers Section 404 permits, and National Pollution Discharge Elimination System permits). The applicant is responsible for complying with these requirements, apart from the process established in this title. [Ord. 3527 § 2, 2004]. 23.40.030 Severability. If any clause, sentence, paragraph, section, or part of this title or the application thereof to any person or circumstances shall be judged by any court of competent jurisdiction to be invalid, such order or judgment shall be confined in its operation to the controversy in which it was rendered. The decision shall not affect or invalidate the remainder of any part thereof and to this end the provisions of each clause, sentence, paragraph, section, or part of this law are hereby declared to be severable. [Ord. 3527 § 2, 2004]. 23.40.040 Jurisdiction – Critical areas. A. The director shall regulate all uses, activities, and developments within, adjacent to, or likely to affect one or more critical areas, consistent with the best available science and the provisions herein. B. Critical areas regulated by this title include: 1. Wetlands as designated in Chapter 23.50 ECDC, Wetlands; 2. Critical aquifer recharge areas as designated in Chapter 23.60 ECDC, Critical Aquifer Recharge Areas; 3. Frequently flooded areas as designated in Chapter 23.70 ECDC, Frequently Flooded Areas; Packet Page 441 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 5 of 90 4. Geologically hazardous areas as designated in Chapter 23.80 ECDC, Geologically Hazardous Areas; and 5. Fish and wildlife habitat conservation areas as designated in Chapter 23.90 ECDC, Fish and Wildlife Habitat Conservation Areas. C. All areas within the city of Edmonds meeting the definition of one or more critical areas, regardless of any formal identification, are hereby designated critical areas and are subject to the provisions of this title. D. Areas Adjacent to Critical Areas Subject to Regulation. Areas adjacent to critical areas shall be considered to be within the jurisdiction of these requirements and regulations to support the intent of this title and ensure protection of the functions and values of critical areas. “Adjacent” shall mean any activity located: 1. On a site immediately adjoining a critical area; and 2. Areas located within 200 feet of a subject parcel containing a jurisdictional critical area. [Ord. 3527 § 2, 2004]. 23.40.050 Protection of critical areas. Any action taken pursuant to this title shall result in equivalent or greater functions and values of the critical areas associated with the proposed action, as determined by the best available science. All actions and developments shall be designed and constructed in accordance with ECDC 23.40.120, Mitigation sequencing, to avoid, minimize, and restore all adverse impacts. Applicants must first demonstrate an inability to avoid or reduce impacts before the use of actions to mitigate potential impacts will be allowed. No activity or use shall be allowed that results in a net loss of the functions or values of critical areas. [Ord. 3527 § 2, 2004]. Part II. Critical Areas Review Process 23.40.060 General requirements. A. As part of this review, the director shall: 1. Verify the information submitted by the applicant; 2. Evaluate the project area and vicinity for critical areas; 3. Determine whether the pro posed project is likely to impact the functions or values of critical areas; and Packet Page 442 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 6 of 90 4. Determine if the proposed project adequately assesses all impacts, avoids impacts, and/or mitigates impacts to the critical area associated with the project. B. If the proposed project is within, adjacent to, or is likely to impact a critical area, the director shall: 1. Require a critical areas report from the applicant that has been prepared by a qualified professional; 2. Review and evaluate the critical areas report; 3. Determine whether the development proposal conforms to the purposes and performance standards of this title, including the criteria in ECDC 23.40.160, Review criteria; 4. Assess the potential impacts to the critical area and determine if they can be avoided or minimized; and 5. Determine if any mitigation proposed by the applicant is sufficient to protect the functions and values of the critical area and public health, safety, and welfare concerns consistent with the goals, purposes, objectives, and requirements of this title. [Ord. 3527 § 2, 2004]. 23.40.070 Critical areas preapplication consultation. Any person preparing to submit an application for development or use of land that may be regulated by the provisions of this title may request a preapplication meeting with the director prior to submitting an application for development or other approval. At this meeting, the director shall discuss the requirements of this title; provide critical areas maps, scientific information, and other source materials; outline the review process; and work with the activity proponent to identify any potential concerns that might arise during the review process, in addition to discussing other permit procedures and requirements. All applicants, regardless of participation in a preapplication meeting, are held fully responsible for knowledge and disclosure of critical areas on, adjacent to, or associated with a subject parcel and full compliance with the specific provisions and goals, purposes, objectives, and requirements of this title. [Ord. 3527 § 2, 2004]. 23.40.080 Notice of initial determination. A. If the director determines that no critical areas report is necessary, the director shall state this in the notice of application issued for the proposal. B. If the director determines that there are critical areas on the site that the proposed project is unlikely to impact and the project meets the requirements for and has been granted a waiver from the requirement to complete a critical areas report, this shall be stated in the notice of application for the proposal. A waiver may be granted if the director determines that all of the following requirements will be met: 1. There will be no alteration of the critical area or buffer; 2. The development proposal will not affect the critical area in a manner contrary to the purpose, intent, and requirements of this Title. Packet Page 443 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 7 of 90 C. If the director determines that critical areas may be affected by the proposal and a critical areas report is required, public notice of the application shall include a description of the critical area that might be affected and state that a critical areas report(s) is required. D. Critical areas determinations shall be considered valid for five years from the date in which the determination was made; after such date the city shall require a new determination, or at minimum documentation of a new assessment verifying the accuracy of the previous determination [Ord. 3527 § 2, 2004]. 23.40.090 Critical areas report – Requirements. A. Preparation by Qualified Professional. The applicant shall submit a critical areas report prepared by a qualified professional as defined herein. For wetlands, frequently flooded areas and fish and wildlife habitat conservation areas, an applicant may choose one of the qualified technical consultants on the city’s approved list to prepare critical areas reports per the requirements of this title or may apply to utilize an alternative consultant. Critical areas studies and reports developed by an alternative consultant shall may be subject to independent review pursuant to subsection B of this section. Applicants utilizing the services of a qualified technical consultant from the city’s approved list shall enter into a three- party contract between the applicant, the consultant and the city. All costs associated with the critical areas study shall be borne by the applicant. B. Independent Review of Critical Areas Reports. Critical areas studies and reports on geologically hazardous areas and those developed by an applicant representative or consultant not as part of a three- party contract may, at the discretion of the director, be subject to independent review. This independent review shall be performed by a qualified technical consultant selected by the city with all costs borne by the applicant. The purpose of such independent review is to provide the city with objective technical assistance in evaluating the accuracy of submitted reports and/or the effects on critical areas which may be caused by a development proposal and to facilitate the decision-making process. The director may also have technical assistance provided by appropriate resource agency staff if such assistance is available in a timely manner. C. Best Available Science. The critical areas report shall use scientifically valid methods and studies in the analysis of critical areas data and field reconnaissance and reference the source of science used. The critical areas report shall evaluate the proposal and all probable impacts to critical areas in accordance with the provisions of this title. D. Minimum Report Contents. At a minimum, the report shall contain the following: 1. The name and contact information of the applicant, a description of the proposal, and identification of the permit requested; 2. A copy of the site plan for the development proposal including: a. A map to scale depicting critical areas, buffers, the development proposal, and any areas to be cleared; and Packet Page 444 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 8 of 90 b. A description of the proposed storm water management plan for the development and consideration of impacts to drainage alterations; 3. The dates, names, and qualifications of the persons preparing the report and documentation of any fieldwork performed on the site; 4. Identification and characterization of all critical areas, wetlands, water bodies, shorelines, and buffers adjacent to the proposed project area; 5. A description of reasonable efforts made to apply mitigation sequencing pursuant to ECDC 23.40.120, Mitigation sequencing, to avoid, minimize, and mitigate impacts to critical areas; and 6. Report requirements specific to each critical area type as indicated in the corresponding chapters of this title. 7. A statement specifying the accuracy of the report and all assumptions made and relied upon; 8. A description of the methodologies used to conduct the critical areas study, including references; and 9. Plans for adequate mitigation, as needed to offset any critical areas impacts, in accordance with the Mitigation Plan Requirements in Section 23.40.130. E. Unless otherwise provided, a critical areas report may incorporate, be supplemented by or composed, in whole or in part, of any reports or studies required by other laws and regulations or previously prepared for and applicable to the development proposal site, as approved by the director. At the discretion of the director, reports previously compiled or submitted as part of a proposal for development may be used as a critical areas report to the extent that the requirements of this section and the report requirements for each specific critical area type are met. F. Critical areas reports shall be considered valid for five years; after such date the city shall determine whether a revision or additional assessment is necessary.[Ord. 3527 § 2, 2004]. 23.40.100 Critical areas report – Modifications to requirements. A. Limitations to Study Area. The director may limit the required geographic area of the critical areas report as appropriate if: 1. The applicant, with assistance from the city of Edmonds, cannot obtain permission to access properties adjacent to the project area; or 2. The proposed activity will affect only a limited part of the subject site. B. Modifications to Required Contents. The applicant may consult with the director prior to or during preparation of the critical areas report to obtain approval of modifications to the required contents of the report where, in the judgment of a qualified professional, more or less information is required to adequately address the potential critical area impacts and required mitigation. Packet Page 445 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 9 of 90 C. Additional Information Requirements. The director may require additional information to be included in the critical areas report when determined to be necessary to the review of the proposed activity in accordance with this title. Additional information that may be required includes, but is not limited to: 1. Historical data, including original and subsequent mapping, aerial photographs, data compilations and summaries, and available reports and records relating to the site or past operations at the site; 2. Grading and drainage plans; and 3. Information specific to the type, location, and nature of the critical area. [Ord. 3527 § 2, 2004]. 23.40.110 Mitigation requirements. A. The applicant shall avoid all impacts that degrade the functions and values of critical areas. Unless otherwise provided in this title, if alteration to the critical area is unavoidable, all adverse impacts to or from critical areas and buffers resulting from a development proposal or alteration shall be mitigated using the best available science in accordance with an approved critical areas report and SEPA documents, so as to result in no net loss of critical area functions and values. B. Mitigation shall be in-kind and on-site, when possible, and sufficient to maintain or compensate for the functions and values of the impacted critical area and to prevent risk from a hazard posed by a critical area. C. Mitigation shall not be implemented until after the director has provided approval of a critical areas report that includes a mitigation plan. Mitigation shall be implemented in accordance with the provisions of the approved critical areas report. [Ord. 3527 § 2, 2004]. 23.40.120 Mitigation sequencing. A. Applicants shall demonstrate that all reasonable efforts have been examined with the intent to avoid and minimize impacts to critical areas. B. When an alteration to a critical area is proposed, such alteration shall be avoided, minimized, or compensated for in the following sequential order of preference: 1. Avoiding the impact altogether by not taking a certain action or parts of an action; 2. Minimizing impacts by limiting the degree or magnitude of the action and its implementation by using appropriate technology or by taking affirmative steps, such as project redesign, relocation, or timing, to avoid or reduce impacts; 3. Rectifying the impact to wetlands, frequently flooded areas, and fish and wildlife habitat conservation areas by repairing, rehabilitating, or restoring the affected environment to the historical conditions or the conditions existing at the time of the initiation of the project; Packet Page 446 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 10 of 90 4. Minimizing or eliminating the hazard by restoring or stabilizing the hazard area through engineering or other methods; 5. Reducing or eliminating the impact or hazard over time by preservation and maintenance operations during the life of the action; 6. Compensating for the impact to wetlands, frequently flooded areas, and fish and wildlife habitat conservation areas by replacing, enhancing, or providing substitute resources or environments; and/or 7. Monitoring the hazard or other required mitigation and taking remedial action when necessary. C. Mitigation for individual actions may include a combination of the above measures. [Ord. 3527 § 2, 2004]. 23.40.130 Mitigation plan requirements. When mitigation is required, the applicant shall submit for approval by the director a mitigation plan as part of the critical areas report. The mitigation plan shall include: A. Environmental Goals and Objectives. The mitigation plan shall include a written report identifying environmental goals and objectives of the compensation proposed and including: 1. A description of the anticipated impacts to the critical areas and the mitigating actions proposed and the purposes of the compensation measures, including the site selection criteria; identification of compensation goals; identification of resource functions; and dates for beginning and completion of site compensation construction activities. The goals and objectives shall be related to the functions and values of the impacted critical area; 2. A review of the best available science supporting the proposed mitigation; 3. An analysis of the likelihood of success of the compensation project; and 4. Specific mitigation plan and report requirements for each critical area type as indicated in this title. B. Performance Standards. The mitigation plan shall include measurable specific criteria for evaluating whether or not the goals and objectives of the mitigation project have been successfully attained and whether or not the requirements of this title have been met. C. Detailed Construction Plans. The mitigation plan shall include written specifications and descriptions of the mitigation proposed, such as: 1. The proposed construction sequence, timing, and duration; 2. Areas of proposed impacts on critical areas or buffers; 3. Grading and excavation details; Packet Page 447 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 11 of 90 34. Erosion and sediment control features; 45. A planting plan specifying plant species, quantities, locations, size, spacing, and density; and 56. Measures to protect and maintain plants until established. These written specifications shall be accompanied by detailed site diagrams, scaled cross-sectional drawings, topographic maps showing slope percentage and final grade elevations, and any other drawings appropriate to show construction techniques or anticipated final outcome. D. Monitoring Program. The mitigation plan shall include a program for monitoring construction and for assessing a completed project. A protocol shall be included outlining the schedule for site monitoring (for example, monitoring shall occur in years one, three, and five after site construction), and how the monitoring data will be evaluated to determine if the performance standards are being met. A monitoring report shall be submitted as needed to document milestones, successes, problems, and contingency actions of the compensation project. The compensation project shall be monitored for a period necessary to establish that performance standards have been met, but not for a period less than three five (5) years without approval from the director. E. Contingency Plan. The mitigation plan shall include identification of potential courses of action and any corrective measures to be taken if monitoring or evaluation indicates project performance standards are not being met. F. Financial Guarantees. The mitigation plan shall include financial guarantees, as necessary, to ensure that the mitigation plan is fully implemented. Financial guarantees ensuring fulfillment of the compensation project, monitoring program, and any contingency measures shall be posted in accordance with ECDC 23.40.290, Bonds to ensure mitigation, maintenance, and monitoring. [Ord. 3527 § 2, 2004]. 23.40.140 Innovative mitigation. A. The city of Edmonds may encourage, facilitate, and approve innovative mitigation projects that are based on the best available science. Advance mitigation, in lieu fee programs, or mitigation banking are examples of alternative mitigation projects approaches allowed under the provisions of this section wherein one or more applicants, or an organization with demonstrated capability, may undertake a mitigation project together if it is demonstrated that all of the following circumstances exist: 1. There are no reasonable opportunities on- site or within the same sub-drainage basin, or opportunities on-site or within the sub-drainage basin do not have a high likelihood of success based on a determination of the capacity of the site to compensate for the impacts. Considerations should include: anticipated replacement ratios for wetland mitigation, buffer conditions and proposed widths, available water to maintain anticipated hydrogeomorphic classes of wetlands when restored, proposed flood storage capacity, and potential to mitigate fish and wildlife impacts (such as connectivity); 1. Creation or enhancement of a larger system of critical areas and open space is preferable to the preservation of many individual habitat areas; Packet Page 448 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 12 of 90 2. The group demonstrates the organizational and fiscal capability to act cooperatively; 3. The group demonstrates that long-term management of the habitat area will be provided; and 4. 2. The off-site mitigation has a greater likelihood of providing equal or improved critical areas functions than the altered critical area, and there is a clear potential for success of the proposed mitigation at the identified mitigation site. 3. Off-site locations shall be in the same basin and within the City unless: a. Established watershed goals for water quality, flood storage or conveyance, habitat, or other wetland functions have been established by the City and strongly justify location of mitigation at another site; or b. Credits from an approved (State-certified) wetland mitigation bank are used as compensation, and the use of credits is consistent with the terms of the approved bank instrument; c. Fees are paid to an approved in-lieu fee program to compensate for the impacts. B. Development proposals impacting critical areas and/or associated buffers may contribute payment towards an identified City of Edmonds mitigation project with approval from the director, provided that the mitigation approach meets all state and federal permit requirements, where required. Such mitigation actions shall be consistent with ECDC 23.40.140.A.1. and ECDC 23.40.140.A.2., and with all other applicable provisions of ECDC Chapters 23.50 and 23.90. BC. Conducting mitigation as part of a cooperative process provides for retention or an increase in the beneficial functions and values of critical areas within the Edmonds jurisdiction. [Ord. 3527 § 2, 2004]. 23.40.150 Critical areas decision. The city of Edmonds development services director shall make a decision as to whether the proposed activity and mitigation, if any, is consistent with the provisions of this title. The decision shall be based on the criteria of ECDC 23.40.160, Review criteria, and shall affect and be incorporated within the larger project decision. [Ord. 3527 § 2, 2004]. 23.40.160 Review criteria. A. Any alteration to a critical area, unless otherwise provided for in this title, shall be reviewed and approved, approved with conditions, or denied based on the proposal’s ability to comply with all of the following criteria: 1. The proposal minimizes the impact on critical areas in accordance with ECDC 23.40.120, Mitigation sequencing; 2. The proposal does not pose an unreasonable threat to the public health, safety, or welfare on or off the development proposal site; Packet Page 449 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 13 of 90 3. The proposal is consistent with the general purposes of this title and the public interest; 4. Any alterations permitted to the critical area are mitigated in accordance with ECDC 23.40.110, Mitigation requirements; 5. The proposal protects the critical area functions and values consistent with the best available science and results in no net loss of critical area functions and values; and 6. The proposal is consistent with other applicable regulations and standards. B. The director may condition the proposed activity as necessary to mitigate impacts to critical areas and to conform to the standards required by this title. Except as provided for by this title, any project that cannot adequately mitigate its impacts to critical areas in the sequencing order of preferences in ECDC 23.40.120 shall be denied. [Ord. 3527 § 2, 2004]. 23.40.170 Favorable critical areas decision. If the director determines that the proposed activity meets or is exempt from the criteria in ECDC 23.40.160, Review criteria, and complies with the applicable provisions of this title, the development services director shall prepare a written notice of decision for the applicant and identify any required conditions of approval as part of the larger project decision. The notice of decision and conditions of approval shall be included in the project file and be considered in the next phase of the city’s review of the proposed activity in accordance with any other applicable codes or regulations. Any conditions of approval included in a notice of decision shall be attached to the underlying permit or approval. Any subsequent changes to the conditions of approval shall void the previous decision pending re-review of the proposal and conditions of approval previously set by the director. A favorable decision should not be construed as endorsement or approval of any underlying permit or approval. [Ord. 3527 § 2, 2004]. 23.40.180 Unfavorable critical areas decision. If the director determines that a proposed activity is not exempt or does not adequately mitigate its impacts on critical areas and/or does not comply with the criteria in ECDC 23.40.160, Review criteria, and the provisions of this title, the director shall prepare a written decision for the applicant that includes findings of noncompliance. No proposed activity or permit shall be approved or issued if it is determined that the proposed activity does not adequately mitigate its impacts on the critical areas and/or does not comply with the provisions of this title. Following notice of decision that the proposed activity does not meet the review criteria and/or does not comply with the applicable provisions of this title, the applicant may request consideration of a revised critical area report. If the revision is found to be substantial and relevant to the critical area review, the Packet Page 450 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 14 of 90 director may reopen the critical area review and make a new decision based on the revised report. [Ord. 3527 § 2, 2004]. 23.40.190 Completion of the critical areas review. The director’s decision regarding critical areas pursuant to this title shall be final concurrent with the final project decision to approve, condition, or deny the development proposal or other activity involved. [Ord. 3527 § 2, 2004]. 23.40.200 Appeals. Any decision to approve, condition, or deny a development proposal or other activity based on the requirements of this title may be appealed according to, and as part of, the appeal procedure, if any, for the permit or approval involved. [Ord. 3736 § 71, 2009; Ord. 3527 § 2, 2004]. 23.40.210 Variances. A. Variances from the standards of this title may be authorized through the process of hearing examiner review in accordance with the procedures set forth in Chapter 20.85 ECDC only if an applicant demonstrates that one or more of the following two conditions exist: 1. The application of this title would prohibit a development proposal by a public agency or public utility. A public agency and utility exception may be granted as a variance if: a. There is no other practical alternative to the proposed development with less impact on the critical areas; b. The application of this title would unreasonably restrict the ability to provide utility services to the public; c. The proposal does not pose an unreasonable threat to the public health, safety, or welfare on or off the development proposal site; d. The proposal attempts to protect and mitigate impacts to the critical area functions and values consistent with the best available science; and e. The proposal is consistent with other applicable regulations and standards. 2. The application of this title would deny all reasonable economic use (see the definition of “reasonable economic use(s)” in ECDC 23.40.320) of the subject property. A reasonable use exception may be authorized as a variance only if an applicant demonstrates that: a. The application of this title would deny all reasonable economic use of a property or subject parcel; b. No other reasonable economic use of the property consistent with the underlying zoning and the city comprehensive plan has less impact on the critical area; Packet Page 451 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 15 of 90 c. The proposed impact to the critical area is the minimum necessary to allow for reasonable economic use of the property; d. The inability of the applicant to derive reasonable economic use of the property is not the result of actions by the applicant after the effective date of the ordinance codified in this title or its predecessor; e. The proposal does not pose an unreasonable threat to the public health, safety, or welfare on or off the development proposal site; f. The proposal minimizes net loss of critical area functions and values consistent with the best available science; and g. The proposal is consistent with other applicable regulations and standards. B. Specific Variance Criteria. A variance may be granted if the applicant demonstrates that the requested action conforms to all of the following specific criteria: 1. Special conditions and circumstances exist that are peculiar to the land, the lot, or something inherent in the land, and that are not applicable to other lands in the same district; 2. The special conditions and circumstances do not result from the actions of the applicant; 3. A literal interpretation of the provisions of this title would deprive the applicant of all reasonable economic uses and privileges permitted to other properties in the vicinity and zone of the subject property under the terms of this title, and the variance requested is the minimum necessary to provide the applicant with such rights; 4. Granting the variance requested will not confer on the applicant any special privilege that is denied by this title to other lands, structures, or buildings under similar circumstances; 5. The granting of the variance is consistent with the general purpose and intent of this title, and will not further degrade the functions or values of the associated critical areas or otherwise be materially detrimental to the public welfare or injurious to the property or improvements in the vicinity of the subject property; and 6. The decision to grant the variance is based upon the best available science and gives special consideration to conservation or protection measures necessary to preserve or enhance anadromous fish habitat. C. Hearing Examiner Review. The city hearing examiner shall, as a Type III-A decision (see Chapter 20.01 ECDC), review variance applications and conduct a public hearing. The hearing examiner shall approve, approve with conditions, or deny variance applications based on a proposal’s ability to comply with general and specific variance criteria provided in subsections (A) and (B) of this section. Packet Page 452 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 16 of 90 D. Conditions May Be Required. The director retains the right to prescribe such conditions and safeguards as are necessary to secure adequate protection of critical areas from adverse impacts, and to ensure conformity with this title for variances granted through hearing examiner review. E. Time Limit. The director shall prescribe a time limit within which the action for which the variance is required shall be begun, completed, or both. Failure to begin or complete such action within the established time limit shall void the variance, unless the applicant files an application for an extension of time before the expiration. An application for an extension of time shall be reviewed by the director as a Type II decision (see Chapter 20.01 ECDC). F. Burden of Proof. The burden of proof shall be on the applicant to bring forth evidence in support of a variance application and upon which any decision has to be made on the application. [Ord. 3783 § 15, 2010; Ord. 3775 § 15, 2010; Ord. 3736 §§ 72, 73, 2009; Ord. 3527 § 2, 2004]. 23.40.215 Critical Area Restoration Projects A. When a critical area restoration project is proposed that is not required as mitigation for a development proposal, the City of Edmonds may grant relief from standard critical area buffer requirements if the restoration project involves: 1. The daylighting of a stream, or 2. Creation or expansion of a wetland that would cause a landward expansion of the wetland and/or wetland buffer B. At the time a restoration project is proposed, a buffer shall be established that will apply to the restoration project boundary. Restoration project buffers shall be established according to the following requirements: 1. For the purposes of this section, an expanded buffer is that portion of the stream or wetland buffer that extended landward as a result of the restoration project. 2. A buffer may be applied to the restored portion of the stream or wetland that is not less than 75% of the expanded buffer associated with the class of stream or category of wetland; or, 3. The project proponent may request a reduced buffer of between 50% and 75% of the expanded buffer associated with the class of stream or category of wetland. The following criteria will be used by the City in reviewing the request for a reduced buffer: a. The Director determines that applying a 75% expanded buffer would significantly limit the use of the property for existing or permitted uses, thus making the restoration project infeasible; b. The proposed expanded buffer relief is the minimum necessary to achieve the restoration project; c. There will be a net environmental benefit from the restoration project with the reduced expanded buffer; Packet Page 453 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 17 of 90 d. Granting the proposed relief is consistent with the objectives of the critical area restoration project and consistent with purposes of the City’s critical area regulations. Part III. Allowed Activities, Exemptions and Noncompliance Penalties 23.40.220 Allowed activities. A. Critical Area Report. Activities allowed under this title shall have been reviewed and permitted or approved by the city of Edmonds or other agency with jurisdiction, but do not require submittal of a critical area report, unless such submittal was required previously for the underlying permit. The director may apply conditions to the underlying permit or approval to ensure that the allowed activity is consistent with the provisions of this title to protect critical areas. B. Required Use of Best Management Practices. All allowed activities shall be conducted using the best management practices that result in the least amount of impact to the critical areas. Best management practices shall be used for tree and vegetation protection, construction management, erosion and sedimentation control, water quality protection, and regulation of chemical applications. The city may observe or require independent inspection of the use of best management practices to ensure that the activity does not result in degradation to the critical area. Any incidental damage to, or alteration of, a critical area shall be restored, rehabilitated, or replaced at the responsible party’s expense. C. Allowed Activities. The following activities are allowed: 1. Permit Requests Subsequent to Previous Critical Areas Review. Development permits and approvals that involve both discretionary land use approvals (such as subdivisions, rezones, or conditional use permits) and construction approvals (such as building permits) if all of the following conditions have been met: a. The provisions of this title have been previously addressed as part of another approval; b. There have been no material changes in the potential impact to the critical area or buffer since the prior review; c. The permit or approval has not expired or, if no expiration date, no more than five years have elapsed since the issuance of that permit or approval; d. There is no new information available that is applicable to any critical area review of the site or particular critical area; and de. Compliance with any standards or conditions placed upon the prior permit or approval has been achieved or secured.; 2. Modification to Structures Existing Outside of Critical Areas and/or Buffers. Structural modification of, addition to, or replacement of a legally constructed structure existing outside of a critical area or its buffer that does not further alter or increase the impact to the critical area or buffer and there is no increased risk to life or property as a result of the proposed modification or replacement; Packet Page 454 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 18 of 90 3. Permitted AlterationModifications to Existing Structures Existing Withinwithin Critical Areas and/or Buffers. Permitted alterationModification to a legally constructed structure existing within a critical area or buffer shall be allowed when the alterationatmodification: does not a. Does not increase the footprint of the structuredevelopment; and b. or Does not increase the impact to the critical area or buffer; and c. Does not increasethere is no increased risk to life or property as a result of the proposed modification or replacement. ( Aadditions to legally constructed structures existing within a critical area or buffer that do increase the existing footprint of development shall be subject to and permitted in accordance with the development standards of the associated critical area type (see ECDC 23.50.040 and 23.90.040)). This provision shall be interpreted to supplement the provisions of the Edmonds Community Development Code relating to nonconforming structures in order to permit the full reconstruction of a legal nonconforming building within its footprint; 4. Development Proposals within Physically Separated and Functionally Isolated Stream or Wetland Buffers. Areas that are physically separated and functionally isolated from a stream or wetland due to existing, legally established roadways, paved trails twelve (12) feet or more in width, or other legally established structures or paved areas twelve (12) feet or more in width that occur between the area in question and the stream or wetland may be considered physically separated and functionally isolated from the stream or wetland. Once determined by the director to be a physically separated and functionally isolated stream or wetland buffer, development proposals shall be allowed in these areas. The director may require a site assessment and functional analysis documentation by a qualified professional to determine whether the buffer is functionally isolated. In determining whether an area is physically separated and functionally isolated from the adjacent stream or wetland, the director shall consider the hydrologic, geologic, and/or biological habitat connection potential and the extent and permanence of the interruption. 45. Activities Withinwithin the Improved Right-of-Way. Replacement, modification, installation, or construction of utility facilities, lines, pipes, mains, equipment, or appurtenances, when such facilities are located within the improved portion of the public right-of-way or a city-authorized private roadway, except those activities that alter a wetland or watercourse, such as culverts or bridges, or result in the transport of sediment or increased stormwater. 56. Minor Utility Projects. Utility projects that have minor or short-duration impacts to critical areas, as determined by the director in accordance with the criteria below, and which do not significantly impact the function or values of a critical area(s); provided, that such projects are constructed with best management practices and additional restoration measures are provided. Minor activities shall not result in the transport of sediment or increased storm water. Such allowed minor utility projects shall meet the following criteria: a. There is no practical alternative to the proposed activity with less impact on critical areas; Packet Page 455 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 19 of 90 b. The activity involves the placement of utility pole(s), street sign(s), anchor(s), or vault(s) or other small component(s) of a utility facility; and c. The activity involves disturbance of an area less than 75 square feet; 6. Public and Private Pedestrian Trails. New public and private pedestrian trails subject to the following: a. The trail surface shall be limited to pervious surfaces and meet all other requirements, including water quality standards set forth in the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19; b. Critical area and/or buffer widths shall be increased, where possible, equal to the width of the trail corridor, including disturbed areas; and c. Trails proposed to be located in landslide or erosion hazard areas shall be constructed in a manner that does not increase the risk of landslide or erosion and in accordance with an approved geotechnical report; and d. Trails located only in the outer twenty-five percent (25%) of critical areas buffers, and located to avoid removal of significant trees. Where existing legally established development has reduced the width of the critical areas buffer, trails may be placed in the outer twenty-five percent (25%) of the remaining critical area buffer. The trail shall be no more than five (5) feet in width and for pedestrian use only. Raised boardwalks utilizing nontreated pilings may be acceptable. Allowances for trails within the inner seventy-five percent (75%) of critical areas buffers are provided within applicable sections of ECDC Chapters 23.50 – 23.90. 7. Select Vegetation Removal Activities. The following vegetation removal activities: a. The removal of the following vegetation with hand labor and light hand-held equipment when the area of work is under one thousand five hundred (1,500) square feet in area as calculated cumulatively over three (3) years: i. Invasive and noxious weeds; ii. English ivy (Hedera helix); iii. Himalayan blackberry (Rubus discolor, R. procerus); iv. Evergreen blackberry (Rubus laciniatus); v. Scot’s broom (Cytisus scoparius); and vi. Hedge and field bindweed (Convolvulus sepium and C. arvensis); Packet Page 456 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 20 of 90 Removal of these invasive and noxious plant species shall be restricted to hand removal unless permits or approval from the appropriate regulatory agencies have been obtained for approved biological or chemical treatments or other removal techniques. All removed plant material shall be taken away from the site and appropriately disposed of. Plants that appear on the Washington State Noxious Weed Control Board list of noxious weeds must be handled and disposed of according to a noxious weed control plan appropriate to that species. b. The removal of trees from critical areas and buffers that are hazardous, posing a threat to public safety, or posing an imminent risk of damage to private property; provided, that: i. The applicant submits a report from an ISA- or ASCA-certified arborist or registered landscape architect that documents the hazard and provides a replanting schedule for the replacement trees; ii. Tree cutting shall be limited to pruning and crown thinning, unless otherwise justified by a qualified professional. Where pruning or crown thinning is not sufficient to address the hazard, trees should be removed or converted to wildlife snags; iii. All vegetation cut (tree stems, branches, etc.) shall be left within the critical area or buffer unless removal is warranted due to the potential for disease or pest transmittal to other healthy vegetation or unless removal is warranted to improve slope stability; iv. The land owner shall replace any trees that are removed with new trees at a ratio of two replacement trees for each tree removed (two to one2:1) within one year in accordance with an approved restoration plan. Replacement trees may be planted at a different, nearby location if it can be determined that planting in the same location would create a new hazard or potentially damage the critical area. Replacement trees shall be species that are native and indigenous to the site and a minimum of one inch in diameter at breast height (dbh) for deciduous trees and a minimum of six feet in height for evergreen trees as measured from the top of the root ball; v. If a tree to be removed provides critical habitat, such as an eagle perch, a qualified wildlife biologist shall be consulted to determine timing and methods of removal that will minimize impacts; and vi. Hazard trees determined to pose an imminent threat or danger to public health or safety, to public or private property, or of serious environmental degradation may be removed or pruned by the land owner prior to receiving written approval from the city; provided, that within 14 days following such action, the land owner shall submit a restoration plan that demonstrates compliance with the provisions of this title; c. Measures to control a fire or halt the spread of disease or damaging insects consistent with the State Forest Practices Act, Chapter 76.09 RCW; provided, that the removed vegetation shall be replaced in kind or with similar native species within one year in accordance with an approved restoration plan; d. Chemical Applications. The application of herbicides, pesticides, organic or mineral-derived fertilizers, or other hazardous substances, if necessary, as approved by the City, provided that their use shall be restricted in accordance with state Department of Fish and Wildlife Management Packet Page 457 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 21 of 90 Recommendations and the regulations of the state Department of Agriculture, the U.S. Environmental Protection Agency, and Department of Ecology; and de. Unless otherwise provided, or as a necessary part of an approved alteration, removal of any vegetation or woody debris from a fish and wildlife habitat conservation area or wetland shall be prohibited; 8. Minor Site Investigative Work. Work necessary for land use submittals, such as surveys, soil logs, percolation tests, and other related activities, where such activities do not require construction of new roads or significant amounts of excavation. In every case, impacts to the critical area shall be minimized and disturbed areas shall be immediately restored; and 9. Navigational Aids and Boundary Markers. Construction or modification of navigational aids and boundary markers. [Ord. 3527 § 2, 2004]. 23.40.230 Exemptions. A. Exemption Request and Review Process. The proponent of the activity may submit a written request for exemption to the director that describes the activity and states the exemption listed in this section that applies. The director shall review the exemption request to verify that it complies with this title and approve or deny the exemption. If the exemption is approved, it shall be placed on file with the city of Edmonds. If the exemption is denied, the proponent may continue in the review process and shall be subject to the requirements of this title. B. Exempt Activities and Impacts to Critical Areas. All exempted activities shall use reasonable methods to avoid potential impacts to critical areas. To be exempt from this title does not give permission to degrade a critical area or ignore risk from natural hazards. Any incidental damage to, or alteration of, a critical area that is not a necessary outcome of the exempted activity shall be restored, rehabilitated, or replaced at the responsible party’s expense. C. Exempt Activities. The following developments, activities, and associated uses shall be exempt from the provisions of this title; provided, that they are otherwise consistent with the provisions of other local, state, and federal laws and requirements: 1. Emergencies. Those activities necessary to prevent an immediate threat to public health, safety, or welfare, or that pose an immediate risk of damage to private property and that require remedial or preventative action in a time frame too short to allow for compliance with the requirements of this title. Emergency actions that create an impact to a critical area or its buffer shall use reasonable methods to address the emergency; in addition, they must have the least possible impact to the critical area or its buffer. The person or agency undertaking such action shall notify the director within one working day following commencement of the emergency activity. Within 30 days, the director shall determine if the action taken was within the scope of the emergency actions allowed in this subsection. If the director determines that the action taken, or any part of the action taken, was beyond the scope of an allowed Packet Page 458 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 22 of 90 emergency action, then enforcement provisions of ECDC 23.40.240, Unauthorized critical area alterations and enforcement, shall apply. After the emergency, the person or agency undertaking the action shall fully fund and conduct necessary restoration and/or mitigation for any impacts to the critical area and buffers resulting from the emergency action in accordance with an approved critical areas report and mitigation plan. The person or agency undertaking the action shall apply for review, and the alteration, critical area report, and mitigation plan shall be reviewed by the director in accordance with the review procedures contained herein. Restoration and/or mitigation activities must be initiated within one year of the date of the emergency and completed in a timely manner; 2. Operation, Maintenance, or Repair. Operation, maintenance, or repair of existing structures, infrastructure improvements, utilities, public or private roads, dikes, levees, or drainage systems that do not require construction permits, if the activity does not further alter or increase the impact to, or encroach further within, the critical area or buffer and there is no increased risk to life or property as a result of the proposed operation, maintenance, or repair. Operation and maintenance also includes normal maintenance of vegetation performed in accordance with best management practices, provided that such management actions are part of regular and ongoing maintenance, do not expand further into the critical area, are not the result of an expansion of the structure or utility, and do not directly impact an endangered or threatened species; and 3. Passive Outdoor Activities. Recreation, education, and scientific research activities that do not degrade the critical area, including fishing, hiking, and bird watching. Trails must be constructed pursuant to ECDC 23.40.220(C)(6), Public and Private Pedestrian Trails. [Ord. 3527 § 2, 2004]. 23.40.240 Unauthorized critical area alterations and enforcement. A. When a critical area or its buffer has been altered in violation of this title or the provisions of Chapter 7.200 ECC, all ongoing development work shall stop and the critical area shall be restored. The director shall have the authority to issue a stop work order to cease all ongoing development work, and order restoration, rehabilitation, or replacement measures at the owner’s or other responsible party’s expense to compensate for violation of the provisions of this title. The director may also require an applicant or property owner to take immediate action to ensure site stabilization and/or erosion control as needed. B. Requirement for Restoration Plan. All development work shall remain stopped until a restoration plan is prepared and approved by the director. Such a plan shall be prepared by a qualified professional using the best available science and shall describe how the actions proposed meet the minimum requirements described in subsection C of this section. The director shall, at the violator’s expense, seek expert advice in determining the adequacy of the plan. Inadequate plans shall be returned to the applicant or violator for revision and resubmittal. C. Minimum Performance Standards for Restoration. 1. For alterations to frequently flooded areas, wetlands, and fish and wildlife habitat conservation areas, the following minimum performance standards shall be met for the restoration of a critical area; Packet Page 459 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 23 of 90 provided, that if the violator can demonstrate that greater functional and habitat values can be obtained, these standards may be modified: a. The historic structural and functional values shall be restored, including water quality and habitat functions; b. The historic soil types and configuration shall be replicated; c. The critical area and buffers shall be replanted with native vegetation that replicates the vegetation historically found on the site in species types, sizes, and densities. The historic functions and values should be replicated at the location of the alteration; and d. Information demonstrating compliance with the requirements in ECDC 23.40.130, Mitigation plan requirements, shall be submitted to the city planning division. 2. For alterations to flood and geological hazards, the following minimum performance standards shall be met for the restoration of a critical area; provided, that if the violator can demonstrate that greater safety can be obtained, these standards may be modified: a. The hazard shall be reduced to a level equal to, or less than, the predevelopment hazard; b. Any risk of personal injury resulting from the alteration shall be eliminated or minimized; and c. The hazard area and buffers shall be replanted with native vegetation sufficient to minimize the hazard. D. Site Investigations. The director is authorized to make site inspections and take such actions as are necessary to enforce this title. The director shall present proper credentials and make a reasonable effort to contact any property owner before entering onto private property. E. Penalties. Any person, party, firm, corporation, or other legal entity convicted of violating any of the provisions of this title shall be guilty of a misdemeanor and subject to penalties not to exceed a square footage cost of three dollars ($3.00) per square foot of impacted critical area and critical area buffer and/or a per tree penalty consistent with ECDC 18.45.070B. and C. set forth in ECDC 18.45.070 and 18.45.075. Each day or portion of a day during which a violation of this title is committed or continued shall constitute a separate offense. Any development carried out contrary to the provisions of this title shall constitute a public nuisance and may be enjoined as provided by the statutes of the state of Washington. The city of Edmonds may levy civil penalties against any person, party, firm, corporation, or other legal entity for violation of any of the provisions of this title. The civil penalty shall be assessed as proscribed in ECDC 18.45.070 and 18.45.075.[Ord. 3828 § 2, 2010; Ord. 3527 § 2, 2004]. Part IV. General Critical Areas Protective Measures 23.40.250 Critical areas markers and signs. Packet Page 460 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 24 of 90 A. The boundary at the outer edge of a critical area, critical area buffer or critical area tract may, at the discretion of the director, be required to be delineated with wood fencing. B. The boundary at the outer edge of the critical area or buffer may be identified with temporary signs prior to any site alteration. Such temporary signs may be replaced with permanent signs prior to occupancy or use of the site. C. These provisions may be modified by the director as necessary to ensure protection of sensitive features or wildlife needs. [Ord. 3527 § 2, 2004]. 23.40.270 Critical areas tracts and easements. A. At the discretion of the director, critical areas tracts and/or easements may be required in development proposals for subdivisions, short subdivisions, and planned unit developments.developments that include critical areas. These critical areas tracts and/or easements shall delineate and protect those contiguous critical areas and buffers greater than 5,000 square feet including: 1. Landslide hazard areas and buffers; 2. Wetlands and buffers; 3. Fish and wildlife habitat conservation areas; and 4. Other lands to be protected from alterations as conditioned by project approval. B. Notice on Title. The owner of any property with field-verified presence of critical areas and/or critical areas buffers, except critical aquifer recharge areas, for which a permit application is submitted shall, as a condition of permit issuance, record a notice of the existence of such critical area and/or critical area buffer against the property with the Snohomish County Auditor’s office. The notice shall be approved by the director and the city attorney for compliance with this provision. The titleholder will have the right to challenge this notice and to have it released if the critical area designation no longer applies; however, the titleholder shall be responsible for completing a critical areas report, subject to approval by the director, before the notice on title can be released.Critical areas tracts shall be recorded on all documents of title of record for all affected lots. C. Critical areas tracts or easements shall be designated on the face of the plat or recorded drawing in a format approved by the director. The designation shall include the following restrictions: 1. An assurance that native vegetation will be preserved for the purpose of preventing harm to property and the environment, including, but not limited to, controlling surface water runoff and erosion, maintaining slope stability, buffering, and protecting plants, fish, and animal habitat; and 2. The right of the director to enforce the terms of the restriction. D. The director may require that critical areas tracts be dedicated to the city, to be held in an undivided interest by each owner of a building lot within the development with the ownership interest passing with Packet Page 461 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 25 of 90 the ownership of the lot, or held by an incorporated homeowner’s association or other legal entity (such as a land trust), which ensures the ownership, maintenance, and protection of the tract and contains a process to assess costs associated therewith. E. The use of herbicides within critical areas tracts or easements is prohibited except use of aquatic approved herbicides where recommended by the Noxious Weed Control Board and where otherwise consistent with the provisions of ECDC Title 23. [Ord. 3527 § 2, 2004]. 23.40.280 Building setbacks. Unless otherwise providedExcept for geologically hazardous areas where setbacks are determined by a geotechnical report, buildings and other structures shall be set back a distance of 15 feet from the edges of all critical area buffers or from the edges of all critical areas, if no buffers are required. The In addition to other allowances provided by this Title, the following may be allowed in the building setback area: A. Landscaping; B. Uncovered decks; C. Building overhangs, if such overhangs do not extend more than 30 inches into the setback area; and D. Impervious ground surfaces, such as driveways and patios; provided, that such improvements may be subject to water quality regulations as adopted in the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19. [Ord. 3527 § 2, 2004]. 23.40.290 Bonds to ensure mitigation, maintenance, and monitoring. A. When mitigation required pursuant to a development proposal is not completed prior to final permit approval, such as final plat approval or final building inspection, the applicant shall be required to post a performance bond or other security in a form and amount deemed acceptable by the director. If the development proposal is subject to mitigation, the applicant shall post a mitigation bond or other security in a form and amount deemed acceptable by the city to ensure mitigation is fully functional. B. The bond shall be in the amount of 120 percent of the estimated cost of the uncompleted actions or the estimated cost of restoring the functions and values of the critical area that are at risk, whichever is greater. The amount of the performance bond shall include a reasonable allocation for inflation based on the length of anticipated delay and the provisions of subsection D of this section. C. The bond shall be in the form of a surety bond, performance bond, and/or maintenance bond from an acceptable financial institution, with terms and conditions acceptable to the city of Edmonds’ attorney. D. Bonds or other security authorized by this section shall remain in effect until the director determines, in writing, that the standards bonded for have been met. Bonds or other security shall be held by the city for a minimum of three five (5) ye ars to ensure that the required mitigation has been fully implemented and demonstrated to function, and may be held for longer periods when necessary to achieve these goals. Packet Page 462 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 26 of 90 E. Depletion, failure, or collection of bond funds shall not discharge the obligation of an applicant or violator to complete required mitigation, maintenance, monitoring, or restoration. F. Public development proposals shall be relieved from having to comply with the bonding requirements of this section if public funds have previously been committed for mitigation, maintenance, monitoring, or restoration. G. Any failure to satisfy critical area requirements established by law or condition including, but not limited to, the failure to provide a monitoring report within thirty (30) days after it is due or comply with other provisions of an approved mitigation plan shall constitute a default, and the city may demand payment of any financial guarantees or require other action authorized under this title or any other law. H. Any funds recovered pursuant to this section shall be used to complete the required mitigation. [Ord. 3527 § 2, 2004]. 23.40.300 Critical area inspections. Reasonable access to the site shall be provided to the city, state, and/or federal agency review staff for the purpose of inspections during any proposal review, restoration, emergency action, or monitoring period. Failure to provide access shall constitute grounds for issuance of a stop work order. [Ord. 3527 § 2, 2004]. Part V. Incorporation of Best Available Science 23.40.310 Best available science. A. Protect Functions and Values of Critical Areas with Special Consideration to Anadromous Fish. Critical areas reports and decisions to alter critical areas shall rely on the best available science to protect the functions and values of critical areas and must give special consideration to conservation or protection measures necessary to preserve or enhance anadromous fish, such as salmon and bull trout, and their habitat, where applicable. B. Best Available Science to Be Consistent with Criteria. The best available science is that scientific information applicable to the critical area prepared by local, state, or federal natural resource agencies, a qualified scientific professional, or a team of qualified scientific professionals that is consistent with criteria established in WAC 365-195-900 through 365-195-925 and RCW 36.70A.172. C. Characteristics of a Valid Scientific Process. In the context of critical areas protection, a valid scientific process is one that produces reliable information useful in understanding the consequences of a local government’s regulatory decisions, and in developing critical areas policies and development regulations that will be effective in protecting the functions and values of critical areas. To determine whether information received during the permit review process is reliable scientific information, the director shall determine whether the source of the information displays the characteristics of a valid scientific process. Such characteristics are as follows: Packet Page 463 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 27 of 90 1. Peer Review. The information has been critically reviewed by other persons who are qualified scientific experts in that scientific discipline. The proponents of the information have addressed the criticism of the peer reviewers. Publication in a refereed scientific journal usually indicates that the information has been appropriately peer-reviewed; 2. Methods. The methods used to obtain the information are clearly stated and reproducible. The methods are standardized in the pertinent scientific discipline or, if not, the methods have been appropriately peer-reviewed to ensure their reliability and validity; 3. Logical Conclusions and Reasonable Inferences. The conclusions presented are based on reasonable assumptions supported by other studies and consistent with the general theory underlying the assumptions. The conclusions are logically and reasonably derived from the assumptions and supported by the data presented. Any gaps in information and inconsistencies with other pertinent scientific information are adequately explained; 4. Quantitative Analysis. The data have been analyzed using appropriate statistical or quantitative methods; 5. Context. The information is placed in proper context. The assumptions, analytical techniques, data, and conclusions are appropriately framed with respect to the prevailing body of pertinent scientific knowledge; and 6. References. The assumptions, analytical techniques, and conclusions are well referenced with citations to relevant, credible literature and other pertinent existing information. D. Nonscientific Information. Nonscientific information, such as anecdotal observations, non-expert opinion, and hearsay, may supplement scientific information, but it is not an adequate substitute for valid and available scientific information. E. Absence of Valid Scientific Information. Where there is an absence of valid scientific information or incomplete scientific information relating to a critical area leading to uncertainty about the risk to critical area function of permitting an alteration of or impact to the critical area, the director shall: 1. Take a “precautionary or a no-risk approach” that strictly limits development and land use activities until the uncertainty is sufficiently resolved; and 2. Require application of an effective adaptive management program that relies on scientific methods to evaluate how well regulatory and nonregulatory actions protect the critical area. An adaptive management program is a formal and deliberate scientific approach to taking action and obtaining information in the face of uncertainty. An adaptive management program shall: a. Address funding for the research component of the adaptive management program; b. Change course based on the results and interpretation of new information that resolves uncertainties; and Packet Page 464 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 28 of 90 c. Commit to the appropriate time frame and scale necessary to reliably evaluate regulatory and nonregulatory actions affecting protection of critical areas and anadromous fisheries. [Ord. 3527 § 2, 2004]. Part VI. Definitions 23.40.320 Definitions pertaining to critical areas. For the purposes of this chapter and the chapters on the five specific critical area types (Chapters 23.50, 23.60, 23.70, 23.80 and 23.90 ECDC) the following definitions shall apply: “Adjacent” means those areas activities located on- site immediately adjoining a critical area; or a distance equal to or less than two hundred and twenty five (225)200 feet of a development proposal or subject parcel and those areas located within 800 feet of a documented bald eagle nest. “Alteration” means any human-induced action which changes the existing condition of a critical area or its buffer. Alterations include, but are not limited to: grading; filling; dredging; draining; channelizing; cutting, pruning, limbing or topping, clearing, relocating or removing vegetation; applying herbicides or pesticides or any hazardous or toxic substance; discharging pollutants; paving, construction, application of gravel; modifying for surface water management purposes; or any other human activity that changes the existing landforms, vegetation, hydrology, wildlife or wildlife habitat value of critical areas. “Best management practices” means a system of practices and management measures that: 1. Control soil loss and reduce water quality degradation caused by nutrients, animal waste, and toxics; 2. Control the movement of sediment and erosion caused by land alteration activities; 3. Minimize adverse impacts to surface and ground water quality, flow, and circulation patterns; and 4. Minimize adverse impacts to the chemical, physical, and biological characteristics of critical areas. “Buffer” means the designated area immediately next to and a part of a steep slope or landslide hazard area and which protects slope stability, attenuation of surface water flows and landslide hazards reasonably necessary to minimize risks to persons or property; or a designated area immediately next to and part of a stream or wetland that is an integral part of the stream or wetland ecosystem. “Chapter” means those sections of this title sharing the same third and fourth digits. “City” means the city of Edmonds. “Class” or “wetland class” means descriptive categories of wetland vegetation communities within the wetlands taxonomic classification system of the U.S. Fish and Wildlife Service (Cowardin, et al., 1979). “Clearing” means the act of cutting and/or removing vegetation. This definition shall include grubbing vegetation and the use or application of herbicide. Packet Page 465 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 29 of 90 “Compensation project” means an action(s) specifically designed to replace project-induced critical area or buffer losses. Compensation project design elements may include, but are not limited to: land acquisition procedures and detailed plans including functional value assessments, detailed landscaping designs, construction drawings, and monitoring and contingency plans. “Compensatory mitigation” means replacing project-induced losses or impacts to a critical area, and includes, but is not limited to, the following: 1. “Restoration” means actions performed to reestablish wetland functional characteristics and processes that have been lost by alterations, activities, or catastrophic events within an area that no longer meets the definition of a wetland. 21. “Creation” means actions performed to intentionally establish a wetland or steam at a site where it did not formerly exist. 2. “Re-establishment” means actions performed to restore processes and functions to an area that was formerly a critical area, where the former critical area was lost by past alterations and activities. 3. “Rehabilitation” means improving or repairing processes and functions to an area that is an existing critical area that is highly degraded because one or more environmental processes supporting the critical area have been disrupted. 34. “Enhancement” means actions performed to improve the condition of existing degraded wetlands critical area so that the functions they provide are of a higher quality; enhancement activities usually attempt to change plant communities within existing wetlands from non-native communities to native scrub-shrub or forested communities. 45. “Preservation” means actions taken to ensure the permanent protection of existing high-quality wetlands. “Creation” means a compensation project performed to intentionally establish a wetland or stream at a site where one did not formerly exist. “Critical areas” for the city of Edmonds means wetlands, critical aquifer recharge areas, frequently flooded areas, geologically hazardous areas, and fish and wildlife habitat conservation areas as defined in Chapters 23.50, 23.60, 23.70, 23.80 and 23.90 ECDC, respectively. “Development proposal” means any activity relating to the use and/or development of land requiring a permit or approval from the city, including, but not limited to: commercial or residential building permit; binding site plan; conditional use permit; franchise; right-of-way permit; grading and clearing permit; mixed use approval; planned residential development; shoreline conditional use permit; shoreline substantial development permit; shoreline variance; short subdivision; special use permit; subdivision; flood hazard permit; unclassified use permit; utility and other use permit; variance; rezone; or any required permit or approval not expressly exempted by this title. “Director” means the city of Edmonds development services director or his/her designee. Packet Page 466 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 30 of 90 “Division” means the planning division of the city of Edmonds development services department. “Enhancement” means an action taken to improve the condition and function of a critical area. In the case of wetland or stream, the term includes a compensation project performed to improve the conditions of an existing degraded wetland or stream to increase its functional value. “Erosion” means the process in which soil particles are mobilized and transported by natural agents such as wind, rain, frost action, or stream flow. “Erosion Hazard Areas.” See ECDC 23.80.020(A). “Fish and Wildlife Habitat Conservation Areas.” See Chapter 23.90 ECDC. “Floodplain” means the total area subject to inundation by a “100-year flood.” “100-year flood” means a flood having a one percent chance of being equaled or exceeded in any given year. “Footprint of Existing Development” or “Footprint of Development” means the area of a site that contains legally established: buildings; roads, driveways, parking lots, storage areas, walkways or other areas paved with concrete, asphalt or compacted gravel; outdoor swimming pools; and patios. “Frequently Flooded Areas.” See Chapter 23.70 ECDC. “Functions” means the roles served by critical areas including, but not limited to: water quality protection and enhancement; fish and wildlife habitat; food chain support; flood storage, conveyance and attenuation; ground water recharge and discharge; erosion control; wave attenuation; aesthetic value protection; and recreation. These roles are not listed in order of priority. “Geologically Hazardous Areas.” See Chapter 23.80 ECDC. “Geologist” means a person licensed as a geologist, engineering geologist, or hydrologist in the state of Washington who has earned a degree in geology from an accredited college or university and has at least five years of experience as a practicing geologist or four years of experience and at least two years of postgraduate study, research or teaching. The practical experience shall include at least three years of work in applied geology and landslide evaluation in close association with qualified, practicing geologists and geotechnical/civil engineers. For geologically hazardous areas, an applicant may choose a geologist or engineering geologist licensed in the State of Washington to assess the potential hazard. “Geotechnical engineer” means a practicing geotechnical/civil engineer licensed as a professional civil engineer in the state of Washington who has at least four five years of professional employment as a geotechnical engineer in responsible charge including experience with landslide evaluation. “Grading” means any one or a combination of excavating, filling, or disturbance of that portion of the soil profile which contains decaying organic matter. “Habitats of local importance” means areas that include a seasonal range or habitat element with which a given species has a primary association, and which, if altered may reduce the likelihood that the species Packet Page 467 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 31 of 90 will maintain and reproduce over the long-term. These might include areas of high relative density or species richness, breeding habitat, winter range, and movement corridors. These might also include habitats that are of limited availability or high vulnerability to alterations such as cliffs, talus, and wetlands. In urban areas like the city of Edmonds, habitats of local importance include biodiversity areas and corridors, which are characterized by a framework of ecological components which provides the physical conditions necessary for ecosystems and species populations to survive in a human-dominated landscape. include a seasonal range or habitat element with which a given species has a primary association, and which, if altered, may reduce the likelihood that the species will maintain and reproduce over the long term. These might include areas of high relative density or species richness, breeding habitat, winter range, and movement corridors. These might also include habitats that are of limited availability or high vulnerability to alteration, such as cliffs, shorelines, coastal beaches, mudflats, eelgrass beds, and wetlands. (See ECDC 23.90.010(A)(4).) “In lieu fee program” means a program which sells compensatory mitigation credits to permittees whose obligation to provide compensatory mitigation is then transferred to the in lieu program sponsor, a governmental or non-profit natural resource management entity. “Landslide Hazard Areas.” (See ECDC 23.80.020(B).) “Mitigation” means the use of any or all of the following actions, which are listed in descending order of preference: 1. Avoiding the impact altogether by not taking a certain action or parts of an action; 2. Minimizing impacts by limiting the degree or magnitude of the action and its implementation by using appropriate technology or by taking affirmative steps such as project redesign, relocation, or timing to avoid or reduce impacts; 3. Rectifying the impact to wetlands, critical aquifer recharge areas, frequently flooded areas, and habitat conservation areas by repairing, rehabilitating, or restoring the affected environment to the historical conditions or the conditions existing at the time of the initiation of the project; 4. Minimizing or eliminating the hazard by restoring or stabilizing the hazard area through engineered or other methods; 5. Reducing or eliminating the impact or hazard over time by preservation and maintenance operations during the life of the action; 6. Compensating for the impact to wetlands, critical aquifer recharge areas, frequently flooded areas, and habitat conservation areas by replacing, enhancing, or providing substitute resources or environments; and 7. Monitoring the hazard or other required mitigation and taking remedial action when necessary. Packet Page 468 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 32 of 90 “Native vegetation” means vegetation comprised of plant species which are indigenous to the Puget Sound region and which reasonably could have been expected to naturally occur on the site. “Native vegetation” does not include noxious weeds as defined by the state of Washington or federal agencies. “Normal maintenance of vegetation” means removal of shrubs/non-woody vegetation and trees (less than 3-inch diameter at breast height) that occurs at least every other year. Maintenance also may include tree topping that has been previously approved by the City in the past 5 years. “Noxious weeds” means any plant which, when established,that is highly destructive, competitive or difficult to control by cultural or chemical practices, limited to those plants on the state noxious weed list contained in Chapter , as further listed in Chapter 16-750 WAC. “Planning staff” means those employed in the planning division of the city of Edmonds development services department. “Qualified critical areas consultant” or “qualified professional” means a person who has the qualifications specified below to conduct critical areas studies pursuant to this title, and to make recommendations for critical areas mitigation. For geologically hazardous areasFor areas of potential geologic instability, the qualified critical areas consultant shall be a geologist or geotechnical engineer. engineering geologist licensed in the State of Washington to assess the potential hazard. If development is to take place within a geologically hazardous area, the qualified critical areas consultant developing mitigation plans and design shall be a Professional Engineer licensed in the State of Washington and familiar with landslide and slope stability mitigation. For wetlands and streams, the qualified critical areas consultant shall be a specialist in botany, fisheries, wetland biology, and/or hydrology with a minimum of two five years’ field experience with wetlands and/or streams in the Pacific Northwest. Requirements defining a qualified critical areas consultant or qualified professional are contained within the chapter on each critical area type. “Reasonable economic use(s)” means the minimum use to which a property owner is entitled under applicable state and federal constitutional provisions in order to avoid a taking and/or violation of substantive due process. “Redeveloped land(s)” means those lands on which existing structures are demolished in their entirety to allow for new development. The director shall maintain discretion to determine if the demolition of a majority of existing structures or portions thereof constitute the re-development of a property or subject parcel. “Restoration” means the actions necessary to return a stream, wetland or other critical area to a state in which its stability, functions and values approach its unaltered state as closely as possible. For wetlands, restoration as compensatory mitigation may include re-establishment or rehabilitation. “Seismic Hazard Areas.” (See ECDC 23.80.020(C).) “Species of local importance” means those species that are of local concern due to their population status, their sensitivity to habitat manipulation, or that are game (hunted) species. (See ECDC 23.90.010(A)(4).) Packet Page 469 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 33 of 90 “Storm Water Management Manual” means the Storm Water Management Manual for the Puget Sound Basin by the Washington State Department of Ecology (as included in stormwater manual specified in Chapter 18.30 ECDC). “Streams” means any area where surface waters produce a defined channel or bed which demonstrates clear evidence, such as the sorting of sediments, of the passage of water. The channel or bed need not contain water year-round. This definition is not meant to include irrigation ditches, canals, storm or surface water runoff devices (drainage ditches) or other entirely artificial watercourses unless they are used by salmonids or used to convey streams naturally occurring prior to construction of such watercourse. Streams are further classified into Categories S, F, Np and Ns and fishbearing or nonfishbearing 1, 2 and 3. (See ECDC 23.90.010(A)(1).) “Title” means all chapters of the city of Edmonds Development Code beginning with the digits 23. “Undeveloped land(s)” means land(s) on which manmade structures or land modifications (clearing, grading, etc.) do not exist. The director retains discretion to identify undeveloped land(s) in those instances where historical modifications and structures may have existed on a property or subject parcel in the past. “Wetland functions” means those natural processes performed by wetlands, such as facilitating food chain production; providing habitat for nesting, rearing and resting sites for aquatic, terrestrial or avian species; maintaining the availability and quality of water; acting as recharge and/or discharge areas for ground water aquifers; and moderating surface water and storm water flows. “Wetland mitigation bank” means a site where wetlands are restored, created, enhanced, or in exceptional circumstances, preserved expressly for the purpose of providing compensatory mitigation in advance of authorized impacts to similar resources. “Wetlands” means those areas that are inundated or saturated by ground or surface water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands do not include those artificial wetlands intentionally created from nonwetland sites, including, but not limited to, irrigation and drainage ditches, grass-lined swales, canals, detention facilities, wastewater treatment facilities, farm ponds, and landscape amenities, or those wetlands created after July 1, 1990, that were unintentionally created as a result of the construction of a road, street or highway. However, wetlands may include those artificial wetlands intentionally created from nonwetland areas created to mitigate conversion of wetlands if permitted by the city (WAC 365-190-030(22)). Wetlands are further classified into Categories 1, 2, 3 and 4. (See ECDC 23.50.010(B).) [Ord. 3952 § 1, 2013; Ord. 3931 § 2, 2013; Ord. 3527 § 2, 2004]. Packet Page 470 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 34 of 90 Chapter 23.50 WETLANDS Sections: Part I. Designation, Rating and Mapping 23.50.000 Wetlands compliance requirements flowchart. 23.50.010 Designation, rating and mapping – Wetlands. Part II. Allowed Activities – Wetlands 23.50.020 Allowed activities – Wetlands. Part III. Additional Report Requirements – Wetlands 23.50.030 Special study and report requirements – Wetlands. Part IV. Development Standards – Wetlands 23.50.040 Development standards – Wetlands. 23.50.050 Mitigation requirements – Wetlands. 23.50.060 Performance standards – Subdivisions. Part V. City of Edmonds Wetland Field Data Form 23.50.070 Wetland field data form. Part I. Designation, Rating and Mapping 23.50.000 Wetlands compliance requirements flowchart. See Figure 23.50.000 at the end of this chapter. [Ord. 3527 § 2, 2004]. 23.50.010 Designation, rating and mapping – Wetlands. A. Designating Wetlands. Wetlands are those areas, designated in accordance with the approved federal wetland delineation manual and applicable regional supplements as set forth in WAC 173-22-035 Washington State Wetland Identification and Delineation Manual (1997), that are inundated or saturated by surface or ground water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation adapted for life in saturated soil conditions. All areas within the city of Edmonds meeting the wetland designation criteria in the Identification and Packet Page 471 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 35 of 90 Delineation Manual, regardless of any formal identification, are hereby designated critical areas and are subject to the provisions of this title. B. Wetland Ratings. Wetlands shall be rated according to the Washington State Department of Ecology wetland rating system found in the 2014 Washington State Wetland Rating System for Western Washington documents (Western Washington, Ecology Publications Nos. 14-06-02993-74 and 04-06- 025). Thiese documents contains the definitions and methods for determining the criteria and parameters defining the following wetland rating categories: Consistent with the wetland rating system criteria and parameters within this document, wetlands that are rated for ecological functions with highest point totals (23 points or higher) perform ecological functions associated with water flow, water quality and habitat at highest levels, whereas wetlands that are rated with lowest point totals (15 points or lower) perform ecological functions at lowest levels. Wetlands that are rated with points between 16 and 22 points perform ecological functions at moderate to high levels. 1. The City of Edmonds Wetland Rating Categories: a. Category 1 I Wetlands. Category 1 I wetlands are those that represent a unique or rare wetland type; are more sensitive to disturbance than most wetlands; are relatively undisturbed and contain ecological attributes that are impossible to replace within a human lifetime; or provide a high level of function. The following types of wetlands are Category I:meet one or more of the following criteria: i. Relatively undisturbed estuarine wetlands larger than one(1) acre; ii. Wetlands of high conservation value that are identified by scientists of the Washington Natural Heritage Program/DNR;Wetlands that are identified by scientists of the Washington Natural Heritage Program/DNR as high-quality wetlands; iii. Bogs larger than one-half acre; iv. Wetlands with mature and old growth forests Mature and old-growth forested wetlands larger than one (1) acre; v. Wetlands in coastal lagoons; vi. Wetlands that perform functions at high levels Wetlands that perform many functions well as indicated by a score of 70 twenty-three (23) points or more based on functions on the city of Edmonds wetland field data form. b. Category 2 II Wetlands. Category II wetlands are those that are difficult, though not impossible, to replace, and provide high levels of some functions. The following types of wetlands are Category 2II wetlands are: i. Estuarine wetlands smaller than one acre, or disturbed estuarine wetlands larger than one acre; ii. A wetland identified by the state Department of Natural Resources as containing “sensitive” plant species; Packet Page 472 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 36 of 90 iii. A bog between one-quarter and one-half acre in size; or iv. Wetlands with a moderately high level of functions as indicated by a score of 51 to 6920 to 22 points based on functions on the city of Edmonds wetland field data form. c. Category 3 III Wetlands. Category 3 III wetlands are wetlands with a moderate level of functions as indicated by a score of 30 16 to 50 19 points on the city of Edmonds wetland field data formbased on functions. d. Category 4 IV Wetlands. Category 4 IV wetlands are those with the lowest levels of functions as indicated by scores below 30 16 points based on functionson the city of Edmonds wetland field data form. All wetlands should be rated consistent with the 2014 Washington State Wetland Rating System for Western Washington using the 2014 Western Washington Rating Form. The city of Edmonds wetland field data form is provided in ECDC 23.50.070. C. Date of Wetland Rating. Wetland rating categories shall be applied as the wetland exists on the date of adoption of the rating system by the local government, as the wetland naturally changes thereafter, or as the wetland changes in accordance with permitted activities. Wetland rating categories shall not change due to illegal modifications. D. Mapping. The approximate location and extent of wetlands are shown on the city of Edmonds critical areas inventory. In addition, the National Wetlands Inventory and Soil Maps produced by the U.S. Department of Agriculture, National Resources Conservation Service may be useful in helping to identify potential wetland areas. The inventory and cited resources are to be used as a guide for the city of Edmonds, project applicants, and/or property owners, and may be continuously updated as new critical areas are identified. They are a reference and do not provide a final critical area designation. E. Delineation. The exact location of a wetland’s boundary shall be determined through the performance of a field investigation by a qualified professional wetland scientist applying the approved federal wetland delineation manual and applicable regional supplementsWashington State Wetlands Identification and Delineation Manual as required by RCW 36.70A.175 (Ecology Publication No. 96-94, 1997). Wetland delineations are valid for five years; after such date the city shall determine whether a revision or additional assessment is necessary. F. Lake Ballinger. Lake Ballinger is designated on the U.S. National Wetlands Inventory as a lacustrine (lake) environment and should not be delineated as a wetland in its entirety. Lake fringe wetlands existing along the periphery of Lake Ballinger shall be identified according to specific criteria provided in 23.50.010. the Washington State Wetlands Identification and Delineation Manual (Ecology Publication No. 96-94, 1997) and updated guidance provided in Washington State Wetlands Rating System for Western Washington – Revised (Ecology Publication No. 04-06-025, 2004). Consistent with guidance for delineating lake fringe wetlands provided in these resources, the existence of jurisdictional wetlands along Lake Ballinger shorelines shall be largely based upon the presence of persistent emergent vegetation in shoreline areas less than 6.6 feet in depth. Provisions for protection of Lake Packet Page 473 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 37 of 90 Ballinger shorelines not meeting criteria for jurisdictional wetlands are provided in the city of Edmonds shoreline master program. [Ord. 3527 § 2, 2004]. Part II. Allowed Activities – Wetlands 23.50.020 Allowed activities – Wetlands. The activities listed below are allowed in wetlands in addition to those activities listed in, and consistent with, the provisions established in ECDC 23.40.220, and do not require submission of a critical areas report, except where such activities result in a loss to the functions and values of a wetland or wetland buffer. These activities include: A. Conservation or preservation of soil, water, vegetation, fish, shellfish, and other wildlife that does not entail changing the structure or functions of the existing wetland. B. The harvesting of wild crops in a manner that is not injurious to natural reproduction of such crops and provided the harvesting does not require tilling of soil, planting of crops, chemical applications, or alteration of the wetland by changing existing topography, water conditions, or water sources. C. Drilling for utilities under a wetland; provided, that the drilling does not interrupt the ground water connection to the wetland or percolation of surface water down through the soil column. Specific studies by a hydrologist are necessary to determine whether the ground water connection to the wetland or percolation of surface water down through the soil column could be disturbed. D. Enhancement of a wetland through the removal of nonnative invasive species. Weeding shall be restricted to hand removal and weed material shall be removed from the site. Bare areas that remain after weed removal shall be revegetated with native shrubs and trees at natural densities. Some hand seeding may also be done over the bare areas with native herbs. Noxious weeds listed on the Washington State Noxious Weed Control Board list must be handled and disposed of according to a noxious weed control plan appropriate to that species. E. Permitted alteration to a legally constructed structure existing within a wetland or wetland buffer that does not increase the footprint of development or impervious surfacing or increase the impact to a wetland or wetland buffer. [Ord. 3527 § 2, 2004]. Part III. Additional Report Requirements – Wetlands 23.50.030 Special study and report requirements – Wetlands. A. Additional Requirements for Wetlands. In addition to the general critical areas report requirements of ECDC 23.40.090, critical areas reports for wetlands must meet the requirements of this section. Critical areas reports for two or more types of critical areas must meet the report requirements for each relevant type of critical area. Packet Page 474 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 38 of 90 B. Critical areas report requirements for wetlands may be met in “stages” or through multiple reports. The typical sequence of potentially required reports that may in part or in combination fulfill the requirements of this section include: 1. Wetland reconnaissance report documenting the existence and general location of wetlands in the vicinity of a project area; 2. Wetland delineation report documenting the extent and boundary of a jurisdictional wetland per RCW 36.70A.175; and 3. Wetland mitigation report documenting potential wetland impacts and mitigation measures designed to retain or increase the functions and values of a wetland in accordance with ECDC 23.50.050 and the general provisions of this title. C. A wetland critical areas report may include one or more of the above three report types, depending on the information required by the director and the extent of potential wetland impacts. The Edmonds development services director maintains the authority and discretion to determine which report(s) alone or combined are sufficient to meet the requirements outlined below and to waive report requirements based upon site conditions and the potential for project impacts. D. Preparation by a Qualified Professional. A critical area report for wetlands shall be prepared by a qualified professional who is a certified professional wetland scientist or a noncertified professional wetland scientist with a minimum of five years of experience in the field of wetland science and with experience preparing wetland reports. Pursuant to ECDC 23.40.090(A), applicants may choose one of the qualified technical consultants on the city’s approved list in preparing critical areas reports for wetlands, or may utilize an alternative consultant. Critical areas studies and reports developed by an alternative consultant shall be subject to independent review pursuant to ECDC 23.40.090(B). E. Area Addressed in Critical Area Report. The following areas shall be addressed in a critical area report for wetlands: 1. The project area of the proposed activity; 2. All wetlands and recommended buffers within 200 feet of the project area; and 3. All shoreline areas, water features, floodplains, and other critical areas, and related buffers within 200 feet of the project area. The location and extent of wetlands and other critical areas existing outside of the project area or subject parcel boundary may be shown in approximation as practical and necessary to provide an assessment of potential project effects. F. Wetland Analysis. In addition to the minimum required contents of ECDC 23.40.090, Critical areas reports – Requirements, a critical areas report for wetlands shall contain an analysis of the wetlands, including the following site- and proposal-related information at a minimum: 1. A written assessment and accompanying maps of the wetlands and buffers within 200 feet of the project area, including the following information at a minimum: Packet Page 475 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 39 of 90 a. Wetland delineation and required buffers; b. Existing wetland acreage; c. Wetland category; d. Vegetative, faunal, and hydrologic characteristics; e. Soil and substrate conditions; f. Topographic elevations, at two-foot contours; and g. A discussion of the water sources supplying the wetland and documentation of hydrologic regime (locations of inlet and outlet features, water depths throughout the wetland, and evidence of recharge or discharge, evidence of water depths throughout the year: drift lines, algal layers, moss lines, and sediment deposits). The location, extent and analyses of wetlands not contiguous with the subject parcel existing outside of the immediate project area may be described in approximation as practical and necessary to provide an assessment of potential project effects and hydrologic/ecological connectivity to on-site wetlands and other critical areas. 2. A discussion of measures, including avoidance, minimization, and mitigation, proposed to preserve existing wetlands and restore any wetlands that were degraded prior to the current proposed land use activity. 3. A habitat and native vegetation conservation strategy that addresses methods to protect and enhance on-site habitat and wetland functions. 4. Functional evaluation for the wetland and adjacent buffer using a local or state agency staff- recognized method and including the reference of the method and all data sheets. 5. Proposed mitigation, if needed, including a written assessment and accompanying maps of the mitigation area, including the following information at a minimum: a. Existing and proposed wetland acreage; b. Vegetative and faunal conditions; c. Surface and subsurface hydrologic conditions including an analysis of existing and future hydrologic regime and proposed hydrologic regime for enhanced, created, or restored mitigation areas; d. Relationship to the watershed and existing waterbodies; e. Soil and substrate conditions, topographic elevations; Packet Page 476 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 40 of 90 f. Existing and proposed adjacent site conditions; g. Required wetland buffers; and h. Property ownership. 6. A scale map of the development proposal site and adjacent area. A discussion of ongoing management practices that will protect wetlands after the project site has been developed, including proposed monitoring and maintenance programs. 7. A bond estimate for the installation (including site preparation, plant materials and installation, fertilizers, mulch, and stakes) and the proposed monitoring and maintenance work for the required number of years. [Ord. 3527 § 2, 2004]. Part IV. Development Standards – Wetlands 23.50.040 Development standards – Wetlands. A. Activities may only be permitted in a wetland buffer if the applicant can show that the proposed activity will not degrade the functions and functional performance of the wetland and other critical areas. B. Activities and uses shall be prohibited in wetlands and wetland buffers, except as provided for in this title. C. Category 1 I Wetlands. Activities and uses shall be prohibited from Category 1 I wetlands, except as provided for in the public agency and utility exception, reasonable use exception, and variance sections of this title. D. Category 2 II Wetlands. With respect to activities proposed in Category 2 II wetlands, the following standards shall apply: 1. Water-dependent activities may be allowed where there are no practicable alternatives that would have a less adverse impact on the wetland, its buffers and other critical areas. 2. Where non-water-dependent activities are proposed, it shall be presumed that alternative locations are available, and activities and uses shall be prohibited, unless the applicant demonstrates that: a. The basic project purpose cannot be accomplished as proposed and successfully avoid, or result in less adverse impact on, a wetland on another site or sites in the general region; and b. All alternative designs of the project as proposed, such as a reduction in the size, scope, configuration, or density of the project, would not avoid or result in less of an adverse impact on a wetland or its buffer. Packet Page 477 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 41 of 90 E. Category 3 III and 4 IV Wetlands. Activities and uses that result in unavoidable and necessary impacts may be permitted in Category 3 III and 4 IV wetlands and associated buffers in accordance with an approved critical areas report and mitigation plan. F. Wetland Buffers. 1. Standard Buffer Widths. The standard buffer widths in ECDC 23.50.040.F.1.d below have been establish in accordance with best available science. The buffers are based on the category of wetland and the habitat score as determined by a qualified wetland professional using the Washington State Wetland Rating System for Western Washington. a. The use of the standard buffer widths requires the implementation of the measures in ECDC 23.50.040.F.2, where applicable, to minimize the impacts of the adjacent land uses. b. If an applicant chooses not to apply the mitigation measures in ECDC 23.50.040.F.2, than a thirty- three (33%) increase in the width of all buffer is required. c. The standard buffer widths presume the existence of a relatively intact native vegetation community in the buffer zone adequate to protect the wetland functions and values at the time of the proposed activity. If the buffer is composed of nonnative vegetation, lawn, or bare ground, vegetation is inadequate, then, at the discretion of the director, the buffer width may be increased or an applicant may be required to either develop and implement a wetland buffer enhancement plan to maintain the standard width or widen the standard width to ensure that adequate functions of the buffer are provided. (see subsection (F)(3) of this section). Required standard wetland buffers, based on wetland category, are as follows: a. Category 1: 200 feet; b. Category 2: 100 feet; c. Category 3: 50 feet; d. Category 4: 35 feet. d. Standard Wetland Buffer Widths Table. Wetland Category Minimum Buffer Width (Wetland scores 3-4 habitat points) Buffer Width (Wetland scores 5 habitat points) Buffer Width (Wetland scores 6-7 habitat points) Buffer Width (Wetland scores 8-9 habitat points) Packet Page 478 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 42 of 90 Category I: Based on total score 75 ft 105 ft 165 ft 225 ft Category I: Bogs and Wetlands of High Conservation Value 190 ft 190 ft 190 ft 225 ft Category I: Forested 75 ft 105 ft 165 ft 225 ft Category I: Estuarine 150 ft 150 ft 150 ft 150 ft Category II: Based on score 75 ft 105 ft 165 ft 225 ft Category III (all) 60 ft 105 ft 165 ft 165 ft Category IV (all) 40 ft 40 ft 40 ft 40 ft 2. Required Measures to Minimize Impacts to Wetlands. The standard wetland buffer widths in ECDC 23.50.040.F.1.e assumes implementation of the following measures, where applicable to a specific proposal. Disturbance Required Measures to Minimize Impacts Lights  Direct lights away from wetland Noise  Locate activity that generates noise away from wetland  If warranted, enhance existing buffer with native vegetation plantings adjacent to noise source  immediately adjacent to the out wetland buffer Toxic runoff  Route all new, untreated runoff away from wetland while Packet Page 479 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 43 of 90 Disturbance Required Measures to Minimize Impacts ensuring wetland is not dewatered  Establish covenants limiting use of pesticides within 150 feet of wetlands  Apply integrated pest management Stormwater runoff  Retrofit stormwater detention and treatment for roads and existing adjacent development  Prevent channelized flow from lawns that directly enters the buffer  Use Low Impact Development techniques (per PSAT publication on LID techniques) Change in water regime  Infiltrate or treat, detain, and disperse into buffer new runoff from impervious surfaces and new lawns Pets and human disturbance  Use privacy fencing OR plant dense vegetation to delineate buffer edge and to discourage disturbance using vegetation appropriate for the ecoregion  Place wetland and its buffer in a separate tract or protect with a conservation easement Dust  Use best management practices to control dust Disruption of corridors or  Maintain connections to offsite areas that are undisturbed  Restore corridors or connections to offsite habitats by replanting Packet Page 480 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 44 of 90 Disturbance Required Measures to Minimize Impacts connections 2. Increased Wetland Buffer Widths. The director shall require increased buffer widths in accordance with the recommendations of an experienced, qualified professional wetland scientist and the best available science on a case-by-case basis when a larger buffer is necessary to protect wetland functions and values based on site-specific characteristics. This determination shall be based on one or more of the following criteria: a. A larger buffer is needed to protect other critical areas; b. The buffer or adjacent uplands has a slope greater than 15 percent or is susceptible to erosion and standard erosion control measures will not prevent adverse impacts to the wetland; or c. The buffer area has minimal vegetative cover. In lieu of increasing the buffer width where existing buffer vegetation is inadequate to protect the wetland functions and values, development and implementation of a wetland buffer enhancement plan in accordance with subsection (F)(3) of this section may substitute. d. The wetland and/or buffer is occupied by a federally listed threatened or endangered species, a bald eagle nest, a great blue heron rookery, or a species of local importance; and it is determined by the director that an increased buffer width is necessary to protect the species. 53. Measurement of Wetland Buffers. All buffers shall be measured from the wetland boundary as surveyed in the field. The buffer for a wetland created, restored, or enhanced as compensation for approved wetland alterations shall be the same as the buffer required for the category of the created, restored, or enhanced wetland. 64. Buffer Consistency. All mitigation sites shall have buffers consistent with the buffer requirements of this chapter. 75. Buffer Maintenance. Except as otherwise specified or allowed in accordance with this title, wetland buffers shall be retained in an undisturbed or enhanced condition. Removal of invasive nonnative weeds is required for the duration of the mitigation bond. G. Wetland Buffer Modifications and Uses 1. Where wetland or buffer alterations are permitted by the City of Edmonds, the applicant shall mitigate impacts to achieve no not loss of wetland acreage and functions consistent with ECDC 23.50.050 and other applicable provisions of this Title. Packet Page 481 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 45 of 90 2. At the discretion of the Director, standard wetland buffers may be averaged or reduced when consistent with all criteria in ECDC 23.50.040.G. Wetland buffer averaging with enhancement shall be preferred over wetland buffer averaging with enhancement. Wetland buffer reduction shall only be approved by the director when buffer averaging cannot be accomplished on-site. 43. Wetland Buffer Width Averaging with Buffer Enhancement. The director may allow modification of a standard or reduced wetland buffer width in accordance with an approved critical areas report and the best available science on a case-by-case basis by averaging buffer widths. Any allowance for averaging buffer widths shall only be granted concomitant to the development and implementation of a wetland buffer enhancement plan for areas of buffer degradation. Only those portions of a wetland buffer existing within the project area or subject parcel shall be considered the total standard or reduced buffer for buffer averaging. Averaging of buffer widths may only be allowed where a qualified professional wetland scientist demonstrates that: a. The buffer averaging and enhancement plan provides evidence that wetland functions and values will be: i. Increased or retained through plan implementation for those wetlands where existing buffer vegetation is generally intact; or ii. Increased through plan implantation for those wetlands where existing buffer vegetation is inadequate to protect the functions and values of the wetland; a. It will not reduce the function and value of wetlands or associated buffers; b. The wetland contains variations in sensitivity due to existing physical characteristics or the character of the buffer varies in slope, soils, or vegetation, and the wetland would benefit from a wider buffer in places and would not be adversely impacted by a narrower buffer in other places; c. The total area contained in the buffer area, or the total buffer area existing on a subject parcel for wetlands extending off-site, after averaging is no less than that which would be contained within a standard or reduced buffer; and d. The buffer width at any single location is not reduced to less than 50 seventy-five percent (75%) of the standard or reduced buffer width. 34. Buffer Width Reductions Throughthrough Buffer Enhancement. At the discretion of the Edmonds development services director, and only when buffer averaging cannot be accomplished on site, wetland buffer width reductions (or approval of standard buffer widths for wetlands where existing buffer conditions require increased buffer widths) may be granted concomitant to the development and implementation of a wetland buffer enhancement plan for Category 3 III and 4 IV wetlands only. Approval of a wetland buffer enhancement plan shall, at the discretion of the director, allow for wetland buffer width reductions to no less than seventy-five 50 percent (75%) of the standard width; provided, that: a. The plan provides evidence that wetland functions and values will be: Packet Page 482 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 46 of 90 i. Iincreased or retained through plan implementation to at least the level provided by a standard buffer or through additional mitigationfor those wetlands where existing buffer vegetation is generally intact; or ii. Increased through plan implantation for those wetlands where existing buffer vegetation is inadequate to protect the functions and values of the wetland; b. The plan documents existing native plant densities and provides for increases in buffer native plant densities to no less than three feet on center for shrubs and eight feet on center for trees; c. The plan requires monitoring and maintenance to ensure success in accordance with ECDC 23.40.130(D); and d. The plan specifically documents methodology and provides performance standards for assessing increases in wetland buffer functioning as related to including but not limited to: i. Water quality protectionPercent vegetative cover; ii. Provision of wildlife habitatPercent invasive species cover; iii. Maintenance of wetland hydrologySpecies richness; and iv. Restricting wetland intrusion and disturbanceAmount of large woody debris. 5. Measurement of Wetland Buffers. All buffers shall be measured from the wetland boundary as surveyed in the field. The buffer for a wetland created, restored, or enhanced as compensation for approved wetland alterations shall be the same as the buffer required for the category of the created, restored, or enhanced wetland. 6. Buffer Consistency. All mitigation sites shall have buffers consistent with the buffer requirements of this chapter. 7. Buffer Maintenance. Except as otherwise specified or allowed in accordance with this title, wetland buffers shall be retained in an undisturbed or enhanced condition. Removal of invasive nonnative weeds is required for the duration of the mitigation bond. 8. Buffer Uses. The following uses may be permitted within a wetland buffer in accordance with the review procedures of this title; provided, they are not prohibited by any other applicable law and they are conducted in a manner so as to minimize impacts to the buffer and adjacent wetland: a. All activities allowed by ECDC 23.50.020 (Allowed activities – wetlands). b. Conservation and Restoration Activities. Conservation or restoration activities aimed at protecting the soil, water, vegetation, or wildlife. Packet Page 483 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 47 of 90 bc. Passive Recreation. Passive recreation facilities designed and in accordance with an approved critical area report, including: i. Walkways and trails; provided, that those pathways are generally constructed with a surface that does not interfere with substrate permeability. , are generally located only in the outer twenty-five percent (25%) of wetland buffers, and are located to avoid removal of significant trees. Where existing legally established development has reduced the width of the wetland buffer, trails may be placed in the outer twenty-five percent (25%) of the remaining wetland buffer. The trail shall be no more than five (5) feet in width and for pedestrian use only. Raised boardwalks utilizing nontreated pilings may be acceptable. The director may allow trails within the inner twenty-five percent (25%) of wetland buffers when required to provide access to wildlife viewing structures, fishing access areas, or connections to other trail facilities; ii. Wildlife viewing structures; and iii. Fishing access areas down to the water’s edge that shall be no larger than six feet. c. Storm Water Management Facilities. Storm water management facilities, limited to outfalls, pipes and conveyance systems, storm water dispersion outfalls and bioswales, may be allowed within the outer 25 percent of a standard or modified buffer for Category 3 or 4 wetlands only; provided, that: i. No other location is feasible; and ii. The location and function of such facilities will not degrade the functions or values of the wetland. iii. Storm water management facilities are not allowed in buffers of Category 1 or 2 wetlands. iv. Projects shall also comply with all applicable requirements in Chapter 18.30 ECDC, Stormwater Management, including Minimum Requirement #8, Wetland Protection. GH. Signs and Fencing of Wetlands. 1. Temporary Markers. The outer perimeter of the wetland or buffer and the limits of those areas to be disturbed pursuant to an approved permit or authorization shall be marked in the field in such a way as to ensure that no unauthorized intrusion will occur and is subject to inspection by the director prior to the commencement of permitted activities. The director may require the use of fencing to protect wetlands from disturbance and intrusion. Temporary marking shall be maintained throughout construction and shall not be removed until permanent signs, if required, are in place. 2. Permanent Signs. As a condition of any permit or authorization issued pursuant to this chapter, the director may require the applicant to install permanent signs along the boundary of a wetland or buffer. a. Permanent signs shall be made of an enamel-coated metal face and attached to a metal post or another nontreated material of equal durability. Signs must be posted at an interval of one per lot or every 50 feet, whichever is less, and must be maintained by the property owner in perpetuity. The sign shall be worded as follows or with alternative language approved by the director: Packet Page 484 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 48 of 90 Protected Wetland Area Do Not Disturb Contact the City of Edmonds Regarding Uses and Restrictions b. The provisions of subsection (G)(2)(a) of this section may be modified as necessary to assure protection of sensitive features or wildlife. 3. Permanent Fencing. Permanent fencing shall be required at the outer edge of the critical area buffer under the following circumstances, provided that the director may waive this require: a. As part of any development proposal for single-family plats, single-family short plats, multifamily, mixed use, and commercial development where the director determines that such fencing is necessary to protect the functions of the critical area, provided that breaks in permanent fencing may be allowed for access to permitted buffer uses (ECDC 23.50.040.G.8); b. As part of development proposals for parks where the adjacent proposed use is active recreation and the director determines that such fencing is necessary to protect the functions of the critical area; c. When buffer averaging is employed as part of a development proposal; d. When buffer reductions are employed as part of a development proposal; or e. At the director’s discretion to protect the values and functions of a critical area. HI. Additions to Structures Existing Within Wetlands and/or Wetland Buffers. 1. Additions to legally constructed structures existing within wetlands or wetland buffers that increase the footprint of development or impervious surfacing shall be permitted consistent with the development standards of this section, provided that a wetland and/or buffer enhancement plan is provided to mitigate for impacts consistent with this Title, and provided that all. impacts from temporary disturbances within the critical area buffer shall be addressed through use of best management plans and buffer enhancement plantings during and following construction of the allowed alteration. Provisions for standard wetland buffers, buffer reductions through enhancement, and wetland buffer averaging with enhancement, and buffer reductions with enhancement require applicants to locate such additions in accordance with the following sequencing: 1a. Outside of the standard wetland buffer; 3b. Outside of a wetland buffer reduced through buffer averaged (with enhancement)ing per subsection (FG)(43) of this section; Packet Page 485 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 49 of 90 2c. Outside of a wetland buffer reduced (withthrough enhancement) per subsection (FG)(34) of this section; 3. Outside of a wetland buffer reduced through buffer averaging per subsection (F)(4) of this section; or 4d. Outside of the inner twenty five25 percent (25%) of the standard wetland buffer width through the use of both buffer reduction and buffer averagingwith no more than three hundred (300) square feet of structure addition footprint within the inner fifty percent (50%) of the standard wetland buffer width, provided that enhancement is provided at a minimum three-to-one (3:1) ratio (enhancement-to-impact); e. Outside of the inner twenty five percent (25%) of the standard wetland buffer width with no more than five hundred (500) square feet of new footprint within the inner fifty percent (50%) of the standard wetland buffer width, provided that enhancement is provided at a minimum five-to-one (5:1) ratio (enhancement-to-impact), and that stormwater low impact development (LID) techniques and other measures are included as part of the wetland / buffer enhancement plan. 2. Where meeting wetland buffer enhancement requirements required by H.1. of this section would result in enhancement that is separated from the critical area due to uncommon property ownership, alternative enhancement approaches may be approved by the director. Alternative approaches could include a vegetated rain garden that receives storm runoff, replacement of existing impervious surfaces with pervious materials, or other approaches that provide ecological benefits to the adjacent critical area. 3. Additions to legally constructed structures existing within wetlands or wetland buffers that cannot be accommodated in accordance with the above sequencing in H.1. of this section (i.e., additions proposed within a wetland or the inner 25 percent of a standard buffer width) may be permitted at the director’s discretion as a variance subject to review by the city hearing examiner and the provisions of ECDC 23.40.210. J. Development Proposals within the Footprint of Existing Development. New development shall be allowed within the footprint of existing development occurring within a wetland buffer, provided that the following conditions are met: 1. The footprint of existing development was legally established, and is consistent with the definition provided in ECDC 23.40.320; 2. The proposed development within the footprint of existing development is sited as far away from the wetland edge as is feasible; 3. As part of the development proposal, opportunities to reduce the footprint of existing development are implemented where such reduction would increase the buffer width adjacent to the wetland and not represent an undue burden given the scale of the proposed development. 4. The proposed development includes enhancement to the adjacent wetland and associated buffer in order to improve functions degraded by previous development; Packet Page 486 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 50 of 90 5. Enhancement is provided as wetland or buffer enhancement for an equivalent area of the footprint of the newly proposed development within in the footprint of existing development occurring in wetland buffer, or through an alternative approach approved by the director that restores degraded functions of the wetland and remaining buffer; and 6. Impacts from temporary disturbances within the wetland buffer shall be addressed through use of best management plans and buffer enhancement plantings during and following construction of the allowed alteration. IK. Small, hydrologically isolated wetlandsExemptions. The director may allow small, hydrologically isolated Category 3 III or IV4 wetlands under 500one thousand (1,000) square feet in area to be exempt from the avoidance sequencing provisions of ECDC 23.40.120 and the wetland development standards provisions of ECDC 23.50.040.F. At the discretion of the director such wetlands may be altered, provided that provisions of this title. A wetland exemption shall only be granted if a submitted critical areas report and mitigation plan, in the form of a critical areas reconnaissance or delineation, provides evidence that all of the following conditions are met: 1. The wetland is underless than 500 one thousand (1,000) square feet in area; 2. The wetland is a low-quality Category 3or 4 wetland; 32. The wetland does not provide significant habitat value for wildlife; and 3. The wetland is not adjacent to a riparian area; 4. The wetland has a score of three (3) – four (4) points for habitat in the adopted Western Washington rating system; and 5. A mitigation plan to replace lost wetland functions and values is developed, approved and implemented consistent with ECDC 23.50.050. 4. Filling of the wetland can maintain equivalent or greater habitat functions and values over existing site conditions. [Ord. 3527 § 2, 2004]. 23.50.050 Mitigation requirements – Wetlands. Compensatory mitigation for alterations to wetlands shall achieve equivalent or greater biologic functions. Wetland mitigation plans shall be consistent with the state Department of Ecology Gguidelines for in Wetland Mitigation in Washington State—Part 2: Developing Mitigation Plans (Ecology, 2006) and Selecting Wetland Mitigation Sites Using a Watershed Approach (Ecology, 2009)Developing Freshwater Wetlands Mitigation Plans and Proposals, 1994, as revised. A. Mitigation shall be required in the following order of preference: 1. Avoiding the impact altogether by not taking a certain action or parts of an action. Packet Page 487 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 51 of 90 2. Minimizing impacts by limiting the degree or magnitude of the action and its implementation, by using appropriate technology, or by taking affirmative steps to avoid or reduce impacts. 3. Rectifying the impact by repairing, rehabilitating, or restoring the affected environment. 4. Reducing or eliminating the impact over time by preservation and maintenance operations. 5. Compensating for the impact by replacing, enhancing, or providing substitute resources or environments. BA. Mitigation for Lost or Affected Functions. Compensatory mitigation actions shall address functions affected by the alteration to achieve functional equivalency or improvement and shall provide similar wetland functions as those lost, except when: 1. The lost wetland provides minimal functions as determined by a site-specific function assessment, and the proposed compensatory mitigation action(s) will provide equal or greater functions or will provide functions shown to be limiting within a watershed through a formal Washington State watershed assessment plan or protocol; or 2. Out-of-kind replacement will best meet formally identified watershed goals, such as replacement of historically diminished wetland types. CB. Preference of Mitigation Actions. Mitigation actions that require compensation by replacing, enhancing, or substitution shall occur in the following order of preference: 1. Implementing compensatory restoration through purchase of credits at an approved mitigation bank or through payment into an approved in lieu fee program. 12. Restoring (re-establishing) wetlands on upland sites that were formerly wetlands. 23. Creating wetlands on disturbed upland sites such as those with vegetative cover consisting primarily of nonnative, introduced species. This should only be attempted when there is a consistent source of hydrology and it can be shown that the surface and subsurface hydrologic regime is conducive for the wetland community that is being designed. 4. Enhancing significantly degraded wetlands in combination with restoration or creation. Such enhancement should be part of a mitigation package that includes replacing the impacted area meeting appropriate ratio requirements. DC. Type and Location of Mitigation. Unless it is demonstrated that a higher level of ecological functioning would result from an alternate approach, compensatory mitigation for ecological functions shall be in-kind and conducted on the site or in the vicinity of the alteration except when all of the following apply: 1. On-site opportunities do not have a high likelihood of success, after a determination of the natural capacity of the site to mitigate for the impacts. Consideration should include: anticipated wetland Packet Page 488 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 52 of 90 mitigation replacement ratios, buffer conditions and proposed widths, hydrogeomorphic classes of on- site wetlands when restored, proposed flood storage capacity, and potential to mitigate riparian fish and wildlife impacts (such as connectivity); 2. Off-site mitigation has a greater likelihood of providing equal or improved wetland functions than the impacted wetland; and 3. Off-site mitigation incorporates guidance from Calculating Credits and Debits for Compensatory Mitigation in Wetlands of Western Washington (Ecology Publication #10-06-011, Hruby. 2012); and 34. Off-site locations for compensatory mitigation are consistent with city of Edmonds goals for jurisdictionwatershed-wide ecological restoration. Off-site locations are selected with a preference for sites within the same basin as the impact, followed by other sites within the city. Specific areas targeted for restoration efforts include: a. Lake-fringe wetlands and habitat areas associated with Lake Ballinger; b. Edmonds marsh; c. Yost Park wetlands; d. Good Hope wetlands; and e. Wetlands and habitat areas peripheral to anadromous fish-bearing streams.; and f. Sites available through an approved mitigation bank or in- lieu fee program. This list is not comprehensive and may change as the city of Edmonds identifies areas suitable for restoration and capital improvement projects consistent with goals for jurisdiction-wide habitat retention and enhancement provided in the city’s comprehensive plan. ED. Mitigation Timing. Mitigation projects shall be completed with an approved monitoring plan prior to activities that will disturb wetlands. In all other cases, mitigation shall be completed immediately following disturbance and prior to use or occupancy of the activity or development. Construction of mitigation projects shall be timed to reduce impacts to existing fisheries, wildlife, and flora. FE. Mitigation Ratios. 1. Acreage Replacement Ratios. The following ratios in the table below shall apply to creation or restorationcreation or re-establishment, rehabilitation, or enhancement that is in-kind, is on-site, is the same category, is timed prior to or concurrent with alteration, and has a high probability of success. These ratios do not apply to remedial actions resulting from unauthorized alterations; greater ratios shall apply in those cases. The first number specifies the acreage of replacement wetlands and the second specifies the acreage of wetlands altered. Ratios for rehabilitation and enhancement may be reduced when combined with 1:1 replacement through creation or re-establishment pursuant to Table 1a, Wetland Mitigation in Washington State – Part 1: Agency Policies and Guidance –Version 1, (Ecology Packet Page 489 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 53 of 90 Publication #06-06-11a, or as revised). Creation, re-establishment, rehabilitation, and enhancement definitions are provided in ECDC 23.40.320 (see definition for “compensatory mitigation”, and shall be additionally consistent with intent pursuant to Ecology Publication #06-06-11a.: a. Category 1: six-to-one; b. Category 2: three-to-one; c. Category 3: two-to-one; d. Category 4: one and one-half-to-one. Category and Type of Wetland Creation or Re- establishment Rehabilitation only Enhancement only Category IV 1.5:1 3:1 6:1 Category III 2:1 4:1 8:1 Category II 3:1 6:1 12:1 Category I: Based on functions 4:1 8:1 16:1 Category I: Mature and old growth forest 6:1 12:1 24:1 Category I: High conservation value / Bog Not considered possible Not considered possible Not considered possible Mitigation requirements may also be determined using the credit/debit tool described in Calculating Credits and Debits for Compensatory Mitigation in Wetlands of Western Washington: Final Report (Ecology Publication #10-06-011, Olympia, WA, March 2012, or as revised) if approved by the director. 2. Off-site Mitigation. These ratios provided in ECDC 23.50.050.F.1. do not apply to off-site mitigation, including the use of credits from a state-certified wetland mitigation bank or payment to a certified in- lieu fee program. When off-site mitigation is proposed, or when credits from a certified mitigation bank Packet Page 490 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 54 of 90 or in lieu fee program isare used, replacement ratios mayshould incorporate guidance from Calculating Credits and Debits for Compensatory Mitigation in Wetlands of Western Washington (Ecology Publication #10-06-011, Hruby. 2012), and for mitigation banks or in lieu fee program should be consistent with the certification requirements of the bank’s certification. Use of mitigation banks shall meet all requirements of ECDC 23.50.050.H.The first number specifies the acreage of replacement wetlands and the second specifies the acreage of wetlands altered: 23. Increased Replacement Ratio. The director may require increased compensatory mitigation ratios under the following circumstances: a. Uncertainty exists as to the probable success of the proposed restoration or creation; b. A significant period of time will elapse between impact and replication of wetland functions; c. Proposed mitigation will result in a lower-category wetland or reduced functions relative to the wetland being impacted; or d. The impact was an unauthorized impact. G. Wetlands Enhancement as Mitigation. 1. Impacts to wetland functions may be mitigated by enhancement of existing significantly degraded wetlands, but may, at the discretion of the director, be used in conjunction with restoration and/or creation. Applicants proposing to enhance wetlands must produce a critical areas report that identifies how enhancement will increase the functions of the degraded wetland and how this increase will adequately mitigate for the loss of wetland area and function at the impact site. An enhancement proposal must also show whether existing wetland functions will be reduced by the enhancement actions. 2. At a minimum, enhancement acreage shall be double the acreage required for creation or restoration under subsection F of this section. The ratios shall be greater than double the required acreage where the enhancement proposal would result in minimal gain in the performance of wetland functions and/or result in the reduction of other wetland functions currently being provided in the wetland. 3. Mitigation ratios for enhancement in combination with other forms of mitigation shall range from six- to-one to three-to-one and be limited to Class 3 and 4 wetlands. H. Wetland Mitigation Banks and In- Lieu Fee Programs. 1. Wetland Mitigation Banks. Credits from a wetland mitigation bank may be approved for use as compensation for unavoidable impacts to wetlands when: a. The bank is certified under Chapter 173-700 WACstate rules; b. The director determines that the wetland mitigation bank provides appropriate compensation for the authorized impacts; and Packet Page 491 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 55 of 90 c. The proposed use of credits is consistent with the terms and conditions of the bank’s certification instrument. d. 2. Replacement ratios for projects using bank credits shall beare consistent with replacement ratios specified in the bank’s certification. e. Credits from a certified wetland mitigation bank are used to compensate for impacts located within the service area specified in the certified bank instrument. In some cases, the service area of the bank may include portions of more than one adjacent drainage basin for specific wetland functions. 32. In - Lieu Fee Programs. In lieu of wetland mitigation bank creditAs an alternative to on-site or other off-site mitigation approaches, the director may provideapprove purchase of credit for compensatory mitigation from an in lieu fee program. Any such program used to compensate for direct wetland impacts shall be developed and approved through a public process and be consistent with federal rules, state policy on in lieu fee mitigation and state water quality regulations, Determining credit purchase necessary to compensate for wetland impacts shall incorporate guidance from Calculating Credits and Debits for Compensatory Mitigation in Wetlands of Western Washington (Ecology Publication #10-06- 011, Hruby. 2012). Development proposals impacting critical areas and/or associated buffers may contribute payment towards an identified City of Edmonds mitigation project with approval from the director, provided that the mitigation approach meets all state and federal permit requirements, where required. through applicant provision of funds to identified capital improvement projects for wetland restoration. The director retains discretion to establish a monetary value for applicant provision of funds which shall be, at a minimum, equal to the cost of designing, developing, implementing and monitoring in-kind compensatory mitigation on-site or in the project vicinity. Applicant provision of funds for compensatory mitigation shall only be approved if: a. The director determines that it would provide environmentally appropriate compensation for the proposed wetland impacts;Such funding can be demonstrated to directly support wetland restoration efforts; b. The mitigation will occur on a site identified using the site selection and prioritization process in the approved in -lieu fee program instrument or at a City-identified restoration site consistent with ECDC23.40.140Funding can be demonstrated to provide compensatory wetland mitigation consistent with the provisions and ratios of this title; c. A restoration area and plan have been identified and shall be implemented within three years of project development; d. Restoration efforts are focused in those areas identified in subsection (D)(3) of this section and areas identified as suitable for restoration by the director; and e. Credits from an approved in- lieu fee program may be used to compensate for impacts located within the service area specified in the approved in- lieu fee instrument. A suitable capital improvement project and plan for implementation is in place prior to receipt of an applicant proposal. [Ord. 3527 § 2, 2004]. Packet Page 492 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 56 of 90 23.50.060 Performance standards – Subdivisions. The subdivision and short subdivision of land in wetlands and associated buffers is subject to the following: A. Land that is located wholly within a wetland or its buffer may not be subdivided. B. Land that is located partially within a wetland or its buffer may be subdivided; provided, that an accessible and buildable contiguous portion of each new lot is located outside of the wetland and its buffer. C. Access roads and utilities serving the proposed subdivision may be permitted within the wetland and associated buffers only at the discretion of the director. [Ord. 3527 § 2, 2004]. Part V. City of Edmonds Wetland Field Data Form 23.50.070 Wetland field data form. The city of Edmonds wetland field data used for completion of wetland ratings shall be consistent with the Washington State Wetland Rating System for Western Washington: 2014 Update (Ecology Publication #14-06-029; Hruby 2014).form is available in the city of Edmonds development services department and on the city of Edmonds website. [Ord. 3527 § 2, 2004]. Figure 23.50.000 Packet Page 493 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 57 of 90 Packet Page 494 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 58 of 90 Chapter 23.60 CRITICAL AQUIFER RECHARGE AREAS Sections: Part I. Designation, Rating and Mapping 23.60.010 Critical aquifer recharge areas designation. Part I. Designation, Rating and Mapping 23.60.010 Critical aquifer recharge areas designation. Critical aquifer recharge areas (CARAs) are those areas with a critical recharging effect on aquifers used for potable water as defined by WAC 365-190-030(2). CARAs have prevailing geologic conditions associated with infiltration rates that create a high potential for contamination of ground water resources or contribute significantly to the replenishment of ground water. CARAs are protected as critical areas under the Washington State Growth Management Act. However, no areas meeting criteria for CARAs exist in the vicinity of the city of Edmonds. Thus, additional specific provisions for protection of this critical area type are not provided within this title. [Ord. 3527 § 2, 2004]. Packet Page 495 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 59 of 90 Chapter 23.70 FREQUENTLY FLOODED AREAS Sections: Part I. Designation, Rating and Mapping 23.70.010 Designation, rating and mapping – Frequently flooded areas. Part II. Additional Report Requirements – Frequently Flooded Areas 23.70.020 Special study and report requirements – Frequently flooded areas. 23.70.030 Warning and disclaimer of liability. Part III. Development Standards – Frequently Flooded Areas 23.70.040 Development standards – Frequently flooded areas. Part I. Designation, Rating and Mapping 23.70.010 Designation, rating and mapping – Frequently flooded areas. A. Frequently Flooded Areas. Frequently flooded areas shall include: 1. Those areas identified on FEMA flood insurance maps as areas of special flood hazard, which include those lands in the floodplain subject to a one percent or greater chance of flooding in any given year. For the purposes of this title, areas of special flood hazard for the city of Edmonds are hereby declared generally to be those areas shown as Zone A (including Zones A, AE, A1–A30, AH, AO, AR and A99) and Zone V (including Zones V and VE) on the following FEMA maps or panels: 53061C00; 53061C1292 E, Panel 1292; 53061C1285 E, Panel 1285; 53061C1315 E, Panel 1315; and 53061C1305 E, Panel 1305. The following maps and panels were revised and effective on January 30, 1998November 8, 1999, and such maps and panels are adopted by this reference as a part of this chapter as if fully set forth herein.The city will use the most currently adopted FEMA maps in determining whether a property is located within a frequently flooded area. Base flood elevations and flood hazard factors for those areas shown as Zone A on the map have not been determined and the local flood management administrator shall utilize such other data as may be reasonably available from federal, state or other sources in administering this chapter as provided in the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19. 2. Those areas identified as frequently flooded areas on the city of Edmonds critical areas inventory. Identified frequently flooded areas are consistent with and based upon designation of areas of special flood hazard on FEMA flood insurance maps as indicated above. Packet Page 496 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 60 of 90 B. City Discretion and Designation. Flood insurance maps and the city’s critical areas inventory are to be used as a guide for the city of Edmonds development services department, project applicants and/or property owners, and the public and should be considered a minimum designation of frequently flooded areas. As flood insurance maps may be continuously updated as areas are reexamined or new areas are identified, newer and more restrictive information for flood hazard area identification shall be the basis for regulation. The city of Edmonds shall retain the right to designate and identify areas known to be prone to flooding outside of the 100-year floodplain and subject them to the provisions and protections of this title and the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19. [Ord. 3527 § 2, 2004]. Part II. Additional Report Requirements – Frequently Flooded Areas 23.70.020 Special study and report requirements – Frequently flooded areas. In addition to the general critical areas report requirements of ECDC 23.40.090, critical areas reports for frequently flooded areas must meet the requirements of this section and the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19. Critical areas reports for two or more types of critical areas must meet the report requirements for each relevant type of critical area. A. Preparation by a Qualified Professional. A frequently flooded areas report shall be prepared by a qualified professional who is a hydrologist or engineer, licensed in the state of Washington, with experience in preparing flood hazard assessments. Pursuant to ECDC 23.40.090(A), applicants may choose one of the qualified technical consultants on the city’s approved list in preparing critical areas reports for frequently flooded areas, or may utilize an alternative consultant. Critical areas studies and reports developed by an alternative consultant shall be subject to independent review pursuant to ECDC 23.40.090(B). B. Areas to Be Addressed. The following areas shall be addressed in a critical areas report for frequently flooded areas: 1. The site area of the proposed activity; 2. All areas of a special flood hazard area, as indicated on the flood insurance map(s), within 200 feet of the project area; and 3. All other flood areas indicated on the flood insurance map(s) within 200 feet of the project area. C. Flood Hazard Assessment. A critical area report for a proposed activity within a frequently flooded area shall contain a flood hazard assessment including the following site- and proposal-related information at a minimum: 1. Site and Construction Plans. A copy of the site and construction plans for the development proposal showing: Packet Page 497 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 61 of 90 a. Floodplain (100-year flood elevation), 10- and 50-year flood elevations, floodway, other critical areas, buffers, and shoreline areas; b. Proposed development, including the location of existing and proposed structures, fill, storage of materials, and drainage facilities, with dimensions indicating distances to the floodplain; c. Clearing limits; and d. Elevation of the lowest floor (including basement) of all structures, and the level to which any nonresidential structure has been floodproofed. 2. Watercourse Alteration. Alteration of natural watercourses shall be avoided, if feasible. If unavoidable, a critical areas report shall include: a. Extent of Watercourse Alteration. A description of and plan showing the extent to which a watercourse will be altered or relocated as a result of a proposal; b. Maintenance Program Required for Watercourse Alterations. A maintenance program that provides maintenance practices for the altered or relocated portion of the watercourse to ensure that the flood- carrying capacity is not diminished. D. Information Regarding Other Critical Areas. Potential impacts to wetlands, fish and wildlife habitat, and other critical areas shall be addressed in accordance with the applicable sections of this title. [Ord. 3527 § 2, 2004]. 23.70.030 Warning and disclaimer of liability. The degree of flood protection required by this chapter and the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19, is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by manmade or natural causes. This chapter does not imply that land outside frequently flooded areas or uses permitted within such areas will be free from flooding or flood damages. This chapter shall not create liability on the part of the city of Edmonds, any officer or employee thereof, or the Federal Insurance Administration for any flood damages that result from reliance on this chapter or any administrative decision lawfully made hereunder. [Ord. 3527 § 2, 2004]. Part III. Development Standards – Frequently Flooded Areas 23.70.040 Development standards – Frequently flooded areas. Development standards and provisions for protection of frequently flooded areas are provided as applicable to areas of special flood hazard in the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19. Conformance with the provisions for flood hazard reduction of the current editions of the International Residential Code and International Building Code, as adopted in ECDC Title 19, shall constitute conformance with ECDC 23.40.050, Packet Page 498 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 62 of 90 Protection of critical areas, per the mandates of the Washington Growth Management Act and the purposes and objectives of this title. [Ord. 3527 § 2, 2004]. Chapter 23.80 GEOLOGICALLY HAZARDOUS AREAS Sections: Part I. Designation, Rating and Mapping 23.80.000 Geologically hazardous areas compliance requirements flowchart. 23.80.010 Designation, rating and mapping – Geologically hazardous areas. 23.80.020 Designation of specific hazard areas. 23.80.030 Mapping of geologically hazardous areas. Part II. Allowed Activities – Geologically Hazardous Areas 23.80.040 Allowed activities – Geologically hazardous areas. Part III. Additional Report Requirements – Geologically Hazardous Areas 23.80.050 Special study and report requirements – Geologically hazardous areas. Part IV. Development Standards – Geologically Hazardous Areas 23.80.060 Development standards – General requirements. 23.80.070 Development standards – Specific hazards. Part I. Designation, Rating and Mapping 23.80.000 Geologically hazardous areas compliance requirements flowchart. See Figure 23.80.000 at the end of this chapter. [Ord. 3527 § 2, 2004]. 23.80.010 Designation, rating and mapping – Geologically hazardous areas. Geologically hazardous areas include areas susceptible to erosion, land sliding, earthquake, or other geological events. They pose a threat to the health and safety of citizens when incompatible Packet Page 499 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 63 of 90 development is sited in areas of significant hazard. Such incompatible development may not only place itself at risk, but also may increase the hazard to surrounding development and use. Areas susceptible to one or more of the following types of hazards shall be designated as a geologically hazardous area: A. Erosion hazard; B. Landslide hazard; and C. Seismic hazard. [Ord. 3527 § 2, 2004]. 23.80.020 Designation of specific hazard areas. A. Erosion Hazard Areas. Erosion hazard areas are at least those areas identified by the U.S. Department of Agriculture’s Natural Resources Conservation Service as having a “moderate to severe,” “severe,” or “very severe” rill and inter-rill erosion hazard. Erosion hazard areas are also those areas impacted by shoreland and/or stream bank erosion. Within the city of Edmonds erosion hazard areas include: 1. Those areas of the city of Edmonds containing soils that may experience severe to very severe erosion hazard. This group of soils includes, but is not limited to, the following when they occur on slopes of 15 percent or greater: a. Alderwood soils (15 to 25 percent slopes); b. Alderwood/Everett series (25 to 70 percent slopes); c. Everett series (15 to 25 percent slopes); 2. Coastal and stream erosion areas which are subject to the impacts from lateral erosion related to moving water such as stream channel migration and shoreline retreat. 32. Any area with slopes of 15 percent or greater and impermeable soils interbedded with granular soils and springs or ground water seepage; and 43. Areas with significant visible evidence of ground water seepage, and which also include existing landslide deposits regardless of slope. B. Landslide Hazard Areas. Landslide hazard areas are areas potentially subject to landslides based on a combination of geologic, topographic, and hydrologic factors. They include areas susceptible because of any combination of bedrock, soil, slope (gradient), slope aspect, structure, hydrology, or other factors. Within the city of Edmonds potential landslide hazard areas specifically include: 1. Areas of ancient or historic failures in Edmonds which include all areas within the earth subsidence and landslide hazard area as identified in the 1979 report of Robert Lowe Associates and amended by the 1985 report of GeoEngineers, Inc. and further discussed in the 2007 report by Landau Associates; Packet Page 500 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 64 of 90 2. Coastal areas mapped as class u (unstable), uos (unstable old slides), and urs (unstable recent slides) in the Department of Ecology Washington coastal atlas; 3. Areas designated as quaternary slumps, earthflows, mudflows, or landslides on maps published by the United States Geological Survey or Washington State Department of Natural Resources; Figure 1 24. Any slope of forty percent (40%) or steeper that exceeds a vertical height of ten (10) feet over a twenty-five (25) foot horizontal run. Except for rockeries that have been engineered and approved by the engineer as having been built according to the engineered design, all other modified slopes (including slopes where there are breaks in slopes) meeting overall average steepness and height criteria should be considered potential landslide hazard areas); Packet Page 501 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 65 of 90 5. Any slope with all three of the following characteristics: a. Slopes steeper than fifteen percent (15%); b. Hillsides intersecting geologic contacts with a relatively permeable sediment overlying a relatively impermeable sediment; and c. Springs or groundwater seepage; Any area with a slope of 40 percent or steeper and with a vertical relief of 10 or more feet except areas composed of consolidated rock. A slope is delineated by establishing its toe and top (as defined in Figure 1 in subsection (B)(1) of this section) and is measured by averaging the inclination over at least 10 feet of vertical relief or 25 feet of horizontal distance. Benches, steps and variations in gradient shall be incorporated into a larger slope if they do not meet criteria defining toe and/or top depicted in Figure 1 in subsection (B)(1) of this section (see also Figure 2 at the end of this subsection). If the toe or top of a slope is located off of a subject property, then the location of the toe or top shall be delineated 200 horizontal feet from the property boundary or at its natural location, whichever is closer to the subject parcel (see Figure 2 at the end of this subsection); Figure 2 36. Any area potentially unstable as a result of rapid stream incision or stream bank erosion; and 47. Any area located on an alluvial fan, presently subject to, or potentially subject to, inundation by debris flow or deposition of stream-transported sediments; and 8. Any slopes that have been modified by past development activity that still meet the slope criter . C. Seismic Hazard Areas. Seismic hazard areas are areas subject to severe risk of damage as a result of earthquake-induced ground shaking, slope failure, settlement, soil liquefaction, lateral spreading, or surface faulting. These areas are designated as having a “high” and “moderate to high” risk of liquefaction as mapped on the Liquefaction Susceptibility Map of Snohomish County by the Washington State Department of Natural Resources or areas located within or near landslide hazard areas.Settlement and soil liquefaction conditions occur in areas underlain by cohesionless, loose, or soft- saturated soils of low density, typically in association with a shallow ground water table. [Ord. 3527 § 2, 2004]. 23.80.030 Mapping of geologically hazardous areas. A. The approximate location and extent of geologically hazardous areas are shown on the city of Edmonds critical areas inventory. In addition, resources providing information on the location and extent of geologically hazardous areas in Edmonds include: 1. Washington Department of Ecology coastal zone atlas (for marine bluffs); 2. U.S. Geological Survey geologic maps, landslide hazard maps, and seismic hazard maps; 3. Washington State Department of Natural Resources seismic hazard maps for Western Washington; Packet Page 502 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 66 of 90 4. Washington State Department of Natural Resources slope stability maps; 5. National Oceanic and Atmospheric Administration tsunami hazard maps; and 6. Federal Emergency Management Administration flood insurance maps. B. The critical areas inventory and the resources cited above are to be used as a guide for the city of Edmonds development services department, project applicants and/or property owners and may be continuously updated as new critical areas are identified. They are a reference and do not provide a final critical area designation. [Ord. 3527 § 2, 2004]. Part II. Allowed Activities – Geologically Hazardous Areas 23.80.040 Allowed activities – Geologically hazardous areas. The following activities are allowed in geologically hazardous areas as consistent with ECDC 23.40.220, Allowed activities, Chapter 19.10 ECDC, Building Permits – Earth Subsidence and Landslide Hazard Areas, and Chapter 18.30 ECDC, Storm Water Management, and do not require submission of a critical area report: A. Erosion and Landslide Hazard Areas. Except for installation of fences and as otherwise provided for in this title, only those activities approved and permitted consistent with an approved critical areas report in accordance with this title shall be allowed in erosion or landslide hazard areas. B. Seismic Hazard Areas. The following activities are allowed within seismic hazard areas: 1. Construction of new buildings with less than 2,500 square feet of floor area or roof area, whichever is greater, and which are not residential structures or used as places of employment or public assembly; 2. Additions to existing single-story residences that are 250 square feet or less; and 3. Installation of fences. [Ord. 3527 § 2, 2004]. Part III. Additional Report Requirements – Geologically Hazardous Areas 23.80.050 Special study and report requirements – Geologically hazardous areas. Critical area report requirements for geologically hazardous areas are generally met through submission to the director of one or more geotechnical engineering reports. In addition to the general critical areas report requirements of ECDC 23.40.090, critical areas reports for geologically hazardous areas must meet the requirements of this section and Chapters 18.30 and 19.10 ECDC as applicable. Critical areas reports for two or more types of critical areas must meet the report requirements for each relevant type of critical area. Geotechnical report(s) submitted for the purpose of critical areas review are required as necessary in addition to reports, data and other information mandated per ECDC Titles 18 and 19. Geotechnical report(s) shall be required: whenever a potential erosion hazard area or potential landslide Packet Page 503 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 67 of 90 hazard area, as mapped by Edmonds critical areas inventory or shown on other information consistent with ECDC 23.80.030, is located within 50 feet of the proposed development site; whenever a development site is located within a seismic hazard area; or when otherwise determined warranted by the director (e.g. a distance equal to the height of the slope). A. Preparation by a Qualified Professional. A critical areas report for assessing a potential geologically hazardous area shall be prepared by an engineer or geologist licensed in the state of Washington, with experience analyzing geologic, hydrologic, and ground water flow systems, and who has experience preparing reports for the relevant type of hazard. If mitigation measures are necessary, the report detailing the mitigation measures and design of the mitigation shall be prepared by an engineer licensed in the State of Washington, with experience stabilizing slopes with similar geotechnical properties. Critical areas studies and reports on geologically hazardous areas shall be subject to independent review pursuant to ECDC 23.40.090(B). B. Area Addressed in Critical Areas Report. The following areas shall be addressed in a critical areas report for geologically hazardous areas: 1. The project area of the proposed activity; and 2. All geologically hazardous areas within 200 feet of the project area or that have the potential to be affected by the proposal. C. Geological Hazards Assessment. A geology hazard assessment critical areas report for a geologically hazardous area shall include a field investigation and contain an assessment of whether or not each type of geologic hazard identified in ECDC 20.80.020 is present or not present and if development of the site will increase the risk of landslides or erosion on or off the site. Geotechnical reports shall be prepared, stamped and signed by a qualified professional. These reports must: 1. Be appropriate for the scale and scope of the project; 2. Include a discussion of all geologically hazardous areas on the site and any geologically hazardous areas off site potentially impacted by the proposed project. If the affected area extends beyond the subject property, the geology hazard assessment may utilize existing data sources pertaining to that area; 3. Clearly state that the proposed project will not decrease slope stability or pose an unreasonable threat to persons or property either on or off site and provide a rationale as to those conclusions based on geologic conditions and interpretations specific to the project; 4. Provide adequate information to determine compliance with the requirements of ECDC Chapter 23.80; 5. Generally follow the guidelines set forth in the Washington State Department of Licensing Guidelines for Preparing Engineering Geology Reports in Washington (2006). In some cases, such as when it is determined that no landslide or erosion risk is present, a full report may not be necessary to determine compliance with the ECDC Chapter 23.80, and in those cases a letter or abbreviated report may be provided. Packet Page 504 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 68 of 90 6. If a landslide or erosion hazard is identified, provide minimum setback recommendations for avoiding the landslide or erosion hazard, other recommendations for site development so that the frequency or magnitude of landsliding or erosion on or off the site is not altered, and recommendations consistent with ECDC 23.80.060 and 23.80.070. geological hazards including the following site- and proposal-related information at a minimum: 1. Site and Construction Plans. The report shall include a copy of the site plans for the proposal showing: a. The type and extent of geologic hazard areas, any other critical areas, and buffers on, adjacent to, within 200 feet of, or that are likely to impact the proposal; b. Proposed development, including the location of existing and proposed structures, fill, storage of materials, and drainage facilities, with dimensions indicating distances to the floodplain, if available; c. The topography, in two-foot contours, of the project area and all hazard areas addressed in the report; and d. Clearing limits; 2. Assessment of Geological Characteristics. The report shall include an assessment of the geologic characteristics of the soils, sediments, and/or rock of the project area and potentially affected adjacent properties, and a review of the site history regarding landslides, erosion, and prior grading. Soils analysis shall be accomplished in accordance with accepted classification systems in use in the region. The assessment shall include, but not be limited to: a. A description of the surface and subsurface geology, hydrology, soils, and vegetation found in the project area and in all hazard areas addressed in the report; b. A detailed overview of the field investigations, published data, and references; data and conclusions from past assessments of the site; and site-specific measurements, tests, investigations, or studies that support the identification of geologically hazardous areas; and c. A description of the vulnerability of the site to seismic and other geologic events; 3. Analysis of Proposal. The report shall contain a hazards analysis including a detailed description of the project, its relationship to the geologic hazard(s), and its potential impact upon the hazard area, the subject property, and affected adjacent properties; and 4. Minimum Buffer and Building Setback. The report shall make a recommendation for the minimum no-disturbance buffer and minimum building setback from any geologic hazard based upon the geotechnical analysis. D. Incorporation of Previous Study. Where a valid critical areas report has been prepared within the last five years for a specific site, and where the proposed land use activity and surrounding site conditions Packet Page 505 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 69 of 90 are unchanged, said report may be incorporated into the required critical areas report. The applicant shall submit a hazards assessment detailing any changed environmental conditions associated with the site. E. Mitigation of Long-Term Impacts. When hazard mitigation is required, the mitigation plan shall specifically address how the activity maintains or reduces the preexisting level of risk to the site and all other adjacent properties potentially impacted on a long-term basis (equal to or exceeding the projected lifespan of the activity or occupation). Proposed mitigation techniques shall be considered to provide long-term hazard reduction only if they do not require regular maintenance or other actions to maintain their function. Mitigation may also be required to avoid any increase in risk above the preexisting conditions following abandonment of the activity. F. Additional Technical Information Requirements for Projects within Erosion and Landslide Hazard Areas. In addition to the basic critical areas report requirements for geologically hazardous areas provided in subsections A through E of this section, technical information for any development within erosion and earth subsidence and landslide hazard areas shall meet the requirements of Chapter 19.10 ECDC and include the following information at a minimum: 1. Site Plan. The critical areas report shall include a copy of the site plan for the proposal showing: a. The height of slope, slope gradient, and cross-section of the project area; b. The location of springs, seeps, or other surface expressions of ground water on or within 200 feet of the project area or that have the potential to be affected by the proposal; and c. The location and description of surface water runoff features; 2. Hazards Analysis. The hazards analysis component of the critical areas report shall specificall y include: a. A description of the extent and type of vegetative cover; b. A description of subsurface conditions based on data from site-specific explorations; c. Descriptions of surface and ground water conditions, public and private sewage disposal systems, fills and excavations, and all structural improvements; d. An estimate of slope stability and the effect construction and placement of structures will have on the slope over the estimated life of the structure; e. An estimate of the bluff retreat rate or an estimate of the percent risk of landslide area expansion that recognizes and reflects potential catastrophic events such as seismic activity or a 100-year storm event; f. Consideration of the run-out hazard of landslide debris and/or the impacts of landslide run-out on down-slope properties; g. A study of slope stability including an analysis of proposed cuts, fills, and other site grading; Packet Page 506 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 70 of 90 h. Recommendations for building siting limitations; and i. An analysis of proposed surface and subsurface drainage, and the vulnerability of the site to erosion; 3. Geotechnical Engineering Report. The technical information for a project within a landslide hazard area shall include a geotechnical engineering report prepared by a licensed engineer that presents engineering recommendations for the following: a. Parameters for design of site improvements including appropriate foundations and retaining structures. These should include allowable load and resistance capacities for bearing and lateral loads, installation considerations, and estimates of settlement performance; b. Recommendations for drainage and subdrainage improvements; c. Earthwork recommendations including clearing and site preparation criteria, fill placement and compaction criteria, temporary and permanent slope inclinations and protection, and temporary excavation support, if necessary; and d. Mitigation of adverse site conditions including slope stabilization measures and seismically unstable soils, if appropriate; 4. Erosion and Sediment Control Plan. For any development proposal on a site containing an erosion hazard area, an erosion and sediment control plan shall be required. The erosion and sediment control plan shall be prepared in compliance with requirements set forth in Chapter 18.30 ECDC. G. Limited Report Requirements for Stable Erosion Hazard Areas. At the director’s discretion, detailed critical areas report requirements may be waived for erosion hazard areas with suitable slope stability. Report requirements for stable erosion hazard areas may be met through construction documents that shall include at a minimum an erosion and sediment control plan prepared in compliance with requirements set forth in Chapter 18.30 ECDC. H. Seismic Hazard Areas. In addition to the basic critical areas report requirements for geologically hazardous areas provided in subsections A through E of this section, a critical areas report for a seismic hazard area shall also meet the following requirements: 1. The site map shall show all known and mapped active faults within 200 feet of the project area or that have the potential to be affected by the proposal. 21. The hazards analysis shall include a complete discussion of the potential impacts of seismic activity on the site (for example, forces generated and fault displacement). 32. A geotechnical engineering report shall evaluate the physical properties of the subsurface soils, especially the thickness of unconsolidated deposits and their liquefaction potential. If it is determined that the site is subject to liquefaction, mitigation measures appropriate to the scale of the development shall be recommended and implemented. [Ord. 3527 § 2, 2004]. Packet Page 507 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 71 of 90 Part IV. Development Standards – Geologically Hazardous Areas 23.80.060 Development standards – General requirements. A. Alterations of geologically hazardous areas or associated buffers may only occur for activities that: 1. Will not increase the threat of the geological hazard to adjacent properties beyond predevelopment conditions; 2. Will not adversely impact other critical areas; 3. Are designed so that the hazard to the project is eliminated or mitigated to a level equal to or less than predevelopment conditions; and 4. Are certified as safe as designed and under anticipated conditions by a qualified engineer or geologist, licensed in the state of Washington. B. Critical Facilities Prohibited. Critical facilities shall not be sited within geologically hazardous areas unless there is no other practical alternative. [Ord. 3527 § 2, 2004]. 23.80.070 Development standards – Specific hazards. A. Erosion and Landslide Hazard Areas. Activities on sites containing erosion or landslide hazards shall meet the requirements of ECDC 23.80.060, Development Standards – General Requirements, and the specific following requirements: 1. Minimum Building Setback. The minimum setback shall be the distance required to ensure the proposed structure will not be at risk from landslides for the life of the structure, considered to be one hundred and twenty (120) years and will not cause an increased risk of landslides taking place on or off the site. Buffer Requirement. A setback buffer shall be established from all edges of landslide hazard areas. The size of the setbackbuffer shall be determined by the director consistent with recommendations provided in the geotechnical report to eliminate or minimize the risk of property damage, death, or injury resulting from landslides caused in whole or part by the development, based upon review of and concurrence with a critical areas report prepared by a qualified professional. 2. Buffer Requirements. A buffer may be established with specific requirements and limitations, including but not limited to, drainage, grading, irrigation, and vegetation. Buffer requirements shall be determined by the director consistent with recommendations provided in the geotechnical report to eliminate or minimize the risk of property damage, death, or injury resulting from landslides caused in whole or part by activities within the buffer area, based upon review of and concurrence with a critical areas report prepared by a qualified professional. a. Minimum Buffer. The minimum buffer shall be equal to the height of the slope existing within the project area or 50 feet, whichever is greater; Packet Page 508 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 72 of 90 b. Buffer Reduction. The buffer may be reduced to a minimum of 10 feet when a qualified professional demonstrates to the satisfaction of the director that the reduction will adequately protect the proposed development, adjacent developments and uses and the subject critical area; c. Increased Buffer. The buffer may be increased where the director determines that a larger buffer is necessary to prevent risk of damage to proposed and existing development; 23. Alterations. Alterations of an erosion or landslide hazard area, minimum building setback and/or buffer may only occur for activities for which a hazards analysis is submitted and certifies that: a. The alteration development will not increase surface water discharge or sedimentation to adjacent properties beyond predevelopment conditions; b. The alterationdevelopment will not decrease slope stability on adjacent properties; and c. Such alterations will not adversely impact other critical areas; 3. Design Standards within erosion and landslide hazard areas. Development within an erosion or landslide hazard area and/or buffer shall be designed to meet the following basic requirements unless it can be demonstrated that an alternative design that deviates from one or more of these standards provides greater long-term slope stability while meeting all other provisions of this title. The requirement for long-term slope stability shall exclude designs that require regular and periodic maintenance to maintain their level of function. The basic development design standards are: a. The proposed development shall not decrease the factor of safety for landslide occurrences below the limits of 1.5 for static conditions and 1.2 for dynamic conditions. If stability at the proposed development site is below these limits, the proposed development shall provide practicable approaches to reduce risk to human safety and improve the factor of safety for landsliding. In no case shall the existing factor of safety be reduced for the subject property or adjacent properties; b. Structures and improvements shall be clustered to avoid geologically hazardous areas and other critical areas; c. Structures and improvements shall minimize alterations to the natural contour of the slope, and foundations shall be tiered where possible to conform to existing topography; d. Structures and improvements shall be located to preserve the most critical portion of the site and its natural landforms and vegetation; e. The proposed development shall not result in greater risk or a need for increased buffers on neighboring properties; f. The use of retaining walls that allow the maintenance of existing natural slope area is preferred over graded artificial slopes; and g. Development shall be designed to minimize impervious lot coverage; Packet Page 509 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 73 of 90 4. Vegetation Retention. Unless otherwise provided or as part of an approved alteration, removal of vegetation from an erosion or landslide hazard area or related buffer shall be prohibited; 5. Seasonal Restriction. Clearing shall be allowed only from May 1st to October 1st of each year; provided, that the director may extend or shorten the dry season on a case-by-case basis depending on actual weather conditions, except that timber harvest, not including brush clearing or stump removal, may be allowed pursuant to an approved forest practice permit issued by the city of Edmonds or the Washington State Department of Natural Resources; 6. Point Discharges. Point discharges from surface water facilities and roof drains onto or upstream from an erosion or landslide hazard area shall be prohibited except as follows: a. Conveyed via continuous storm pipe downslope to a point where there are no erosion hazard areas downstream from the discharge; b. Discharged at flow durations matching predeveloped conditions, with adequate energy dissipation, into existing channels that previously conveyed storm water runoff in the predeveloped state; or c. Dispersed discharge upslope of the steep slope onto a low-gradient, undisturbed buffer demonstrated to be adequate to infiltrate all surface and storm water runoff, and where it can be demonstrated that such discharge will not increase the saturation of the slope; and 7. Prohibited Development. On-site sewage disposal systems, including drain fields, shall be prohibited within erosion and landslide hazard areas and related buffers. B. Earth Subsidence and Landslide Hazard Area. In addition to the requirements of this chapter, development proposals for lands located within the earth subsidence and landslide hazard area as indicated on the critical areas inventory shall be subject to the provisions of Chapter 19.10 ECDC. C. Seismic Hazard Areas. Activities proposed to be located in seismic hazard areas shall meet the standards of ECDC 23.80.060, Development Standards – General Requirements. [Ord. 3527 § 2, 2004]. Packet Page 510 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 74 of 90 Figure 23.80.000 Packet Page 511 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 75 of 90 Chapter 23.90 FISH AND WILDLIFE HABITAT CONSERVATION AREAS Sections: Part I. Designation, Rating and Mapping 23.90.000 Fish and wildlife habitat conservation areas compliance requirements flowchart. 23.90.010 Designation, rating and mapping – Fish and wildlife habitat conservation areas. Part II. Additional Report Requirements – Fish and Wildlife Habitat Conservation Areas 23.90.020 Special study and report requirements – Fish and wildlife habitat conservation areas. Part III. Development Standards – Fish and Wildlife Habitat Conservation Areas 23.90.030 Development standards – General requirements. 23.90.040 Development standards – Specific habitats. Part I. Designation, Rating and Mapping 23.90.000 Fish and wildlife habitat conservation areas compliance requirements flowchart. See Figure 23.90.000 at the end of this chapter. [Ord. 3527 § 2, 2004]. 23.90.010 Designation, rating and mapping – Fish and wildlife habitat conservation areas. A. Fish and wildlife habitat conservation areas in the city of Edmonds include: 1. Streams. Within the city of Edmonds streams shall include those areas where surface waters produce a defined channel or bed which demonstrates clear evidence, such as the sorting of sediments, of the passage of water. The channel or bed need not contain water year-round. Streams shall be classified in accordance with the Washington Department of Natural Resources water typing system (WAC 222-16- 030) hereby adopted in its entirety by reference and summarized as follows: a. Type S: streams inventoried as “shorelines of the state” under Chapter 90.58 RCW and the rules promulgated pursuant to Chapter 90.58 RCW; b. Type F: streams which contain fish habitat; Packet Page 512 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 76 of 90 c. Type Np: perennial nonfish habitat streams; and d. Type Ns: seasonal nonfish habitat streams. All streams included on the inventory that are known to exist within the city of Edmonds do not meet criteria for “shorelines of the state” but contain fish habitat and, thus, meet designation criteria for Type F waters pursuant to WAC 222-16-030. However, not all Edmonds streams support anadromous fish populations or have the potential for anadromous fish occurrence because of obstructions, blockages or access restrictions resulting from existing conditions. Therefore, in order to provide special consideration of and increased protection for anadromous fish in the application of development standards, Edmonds streams shall be further classified as follows: Anadromous fishbearing streams: streams existing in whole or in part within the city of Edmonds in which anadromous fish are known to occur. As of 2004, Edmonds fishbearing streams are known to include Willow Creek, Shellabarger Creek, Shell Creek, Hindley Creek, Perrinville Creek, and Lunds Creek; and Nonanadromous fishbearing streams: streams existing in whole or in part within the city of Edmonds which do not support fish populations and do not have the potential for fish occurrence because of barriers to fish passage or lack of suitable habitat. Streams with anadromous fish occurrence were identified in the Edmonds Stream Inventory and Assessment, a 2002 report of Pentec Environmental which is incorporated by this reference as if herein set forth. The city of Edmonds advocates and encourages the removal of barriers to anadromous fish passage consistent with the purposes and objectives of this title. The director may provide updated information on the occurrence of anadromous fish in Edmonds streams consistent with changes in existing environmental conditions. 2. Areas with Which which State or Federally Designated Endangered, Threatened, and Sensitive Species Have a Primary Association, or offer important fish and wildlife habitat within the urban environment. a. Federally designated endangered and threatened species are those fish and wildlife species identified by the U.S. Fish and Wildlife Service and the NOAA Fisheries that are in danger of extinction or threatened to become endangered. The U.S. Fish and Wildlife Service and the National Marine Fisheries Service should be consulted for current listing status. b. State-designated endangered, threatened, and sensitive species are those fish and wildlife species native to the state of Washington identified by the Washington Department of Fish and Wildlife, that are in danger of extinction, threatened to become endangered, vulnerable, or declining and are likely to become endangered or threatened in a significant portion of their range within the state without cooperative management or removal of threats. State-designated endangered, threatened, and sensitive species are periodically recorded in WAC 232-12-014 (state endangered species) and WAC 232-12-011 (state threatened and sensitive species). The state Department of Fish and Wildlife maintains the most current listing and should be consulted for current listing status. Packet Page 513 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 77 of 90 3. State Priority Habitats and Areas Associated with State Priority Species. Priority habitats and species are considered to be priorities for conservation and management. Priority species require protective measures for their perpetuation due to their population status, sensitivity to habitat alteration, and/or recreational, commercial, or tribal importance. Priority habitats are those habitat types or elements with unique or significant value to a diverse assemblage of species. A priority habitat may consist of a unique vegetation type or dominant plant species, a described successional stage, or a specific structural element. Priority habitats and species are identified by the state Department of Fish and Wildlife. 4. Habitats and Species of Local Importance. Habitats and species of local importance are those identified by the city of Edmonds, including but not limited to those habitats and species that, due to their population status or sensitivity to habitat manipulation, warrant protection. Habitats may include a seasonal range or habitat element with which a species has a primary association, and which, if altered, may reduce the likelihood that the species will maintain and reproduce over the long term. 45. Commercial and Recreational Shellfish Areas. These areas include all public and private tidelands or bedlands suitable for shellfish harvest, including shellfish protection districts established pursuant to Chapter 90.72 RCW. 56. Kelp and eelgrass beds and herring and smelt spawning areas. 67. Naturally Occurring Ponds Under 20 Acres. Naturally occurring ponds are those ponds under 20 acres and their submerged aquatic beds that provide fish or wildlife habitat, including those artificial ponds intentionally created from dry areas in order to mitigate impacts to ponds. Naturally occurring ponds do not include ponds deliberately designed and created from dry sites, such as canals, detention facilities, wastewater treatment facilities, farm ponds, temporary construction ponds, and landscape amenities, unless such artificial ponds were intentionally created for mitigation. 78. Waters of the State. Waters of the state include lakes, rivers, ponds, streams, inland waters, underground waters, salt waters, and all other surface waters and watercourses within the jurisdiction of the state of Washington, as classified in WAC 222-16-031 (or WAC 222-16-030, depending on classification used). 9. Lakes, ponds, streams, and rivers planted with game fish by a governmental or tribal entity. 10. Urban open space and land useful or essential for preserving connections between habitat. 11. Areas of Rare Plant Species and High-Quality Ecosystems. Areas of rare plant species and high- quality ecosystems are identified by the Washington State Department of Natural Resources through the Natural Heritage Program. B. All areas within the city of Edmonds meeting one or more of these criteria, regardless of any formal identification, are hereby designated critical areas and are subject to the provisions of this title and shall be managed consistent with the best available science, such as the Washington Department of Fish and Wildlife’s Management Recommendations for Priority Habitat and Species. Packet Page 514 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 78 of 90 C. Mapping. The approximate location and extent of fish and wildlife habitat conservation areas are shown on the city of Edmonds critical areas inventory. Resources providing information on the location and extent of fish and wildlife habitat conservation areas incorporated into the inventory include: 1. Washington Department of Fish and Wildlife priority habitat and species maps; 2. Washington State Department of Natural Resources official water type reference maps, as amended; 3. Washington State Department of Natural Resources Puget Sound intertidal habitat inventory maps; 4. Washington State Department of Natural Resources shorezone inventory; 5. Washington State Department of Natural Resources Natural Heritage Program mapping data; 6. Washington State Department of Health annual inventory of shellfish harvest areas; 7. Anadromous and resident salmonid distribution maps contained in the habitat limiting factors reports published by the Washington Conservation Commission; and 8. Washington State Department of Natural Resources state natural area preserves and natural resource conservation area maps. The critical areas inventory and the resources cited above are to be used as a guide for the city of Edmonds development services department, project applicants, and/or property owners and should be continuously updated as new critical areas are identified. They are a reference and do not provide a final critical areas designation. [Ord. 3527 § 2, 2004]. Part II. Additional Report Requirements – Fish and Wildlife Habitat Conservation Areas 23.90.020 Special study and report requirements – Fish and wildlife habitat conservation areas. In addition to the general critical areas report requirements of ECDC 23.40.090, critical area reports for fish and wildlife habitat conservation areas must meet the requirements of this section. Critical areas reports for two or more types of critical areas must meet the report requirements for each relevant type of critical area. A. Preparation by a Qualified Professional. A critical areas report for a fish and wildlife habitat conservation area shall be prepared by a qualified professional who is a biologist with experience preparing reports for the relevant type of habitat. Pursuant to ECDC 23.40.090(A), applicants may choose one of the qualified technical consultants on the city’s approved list in preparing critical areas reports for fish and wildlife habitat conservation areas, or may utilize an alternative consultant. Critical areas studies and reports developed by an alternative consultant shall be subject to independent review pursuant to ECDC 23.40.090(B). Packet Page 515 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 79 of 90 B. Areas Addressed in Critical Areas Report. The following areas shall be addressed in a critical areas report for fish and wildlife habitat conservation areas: 1. The project area of the proposed activity; 2. All fish and wildlife habitat conservation areas and recommended buffers within 200 feet of the project area; and 3. All shoreline areas, floodplains, other critical areas, and related buffers within 200 feet of the project area; and. 4. A discussion of the efforts to avoid and minimize potential effects to these resources and the implementation of mitigation/enhancement measures as required. C. Habitat Assessment. A habitat assessment is an investigation of the project area to evaluate the potential presence or absence of designated critical fish or wildlife species or habitat. A critical areas report for a fish and wildlife habitat conservation area shall contain an assessment of habitats, including the following site- and proposal-related information at a minimum: 1. Detailed description of vegetation on and adjacent to the project area and its associated buffer; 2. Identification of any species of local importance, priority species, or endangered, threatened, sensitive, or candidate species that have a primary association with habitat on or adjacent to the project area, and assessment of potential project impacts to the use of the site by the species; 3. A discussion of any federal, state, or local special management recommendations, including Washington Department of Fish and Wildlife habitat management recommendations, that have been developed for species or habitats located on or adjacent to the project area. D. Additional Technical Information Requirements for Streams. Consistent with specific development standards for Edmonds streams (ECDC 23.90.040(D)), critical areas report requirements for streams may be met, at the discretion of the director, through submission of one or more specific report types. If stream buffer enhancement is proposed to reduce a standard stream buffer width or as part of project mitigation required by the director, a stream buffer enhancement plan may be submitted to fulfill the requirements of this section. If no project impacts are anticipated and standard stream buffer widths are retained, a stream survey report, general critical areas report or other reports alone or in combination may be submitted as consistent with the specific requirements of this section. In addition to the basic critical areas report requirements for fish and wildlife habitat conservation areas provided in subsections (A) through (C) of this section, technical information on streams shall include the following information at a minimum: 1. A written assessment and accompanying maps of the stream and associated hydrologic features within 200 feet of the project area, including the following information at a minimum: a. Stream survey showing the ordinary high water mark(s); Packet Page 516 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 80 of 90 b. Standard stream buffer boundary; c. Boundary for proposed reduced stream buffers; d. Vegetative, faunal, and hydrologic characteristics; e. Soil and substrate conditions; and f. Topographic elevations, at two-foot contours; 2. A detailed description and functional assessment of the stream buffer under existing conditions pertaining to the protection of stream functions, fish habitat and, in particular, potential anadromous fisheries; 3. A habitat and native vegetation conservation strategy that addresses methods to protect and enhance on-site habitat and stream functions; 4. Proposed buffer enhancement, if needed, including a written assessment and accompanying maps and planting plans for buffer areas to be enhanced, including the following information at a minimum: a. A description of existing buffer conditions; b. A description of proposed buffer conditions and how proposed conditions will increase buffer functioning in terms of stream and fish habitat protection; c. Performance standards for measuring enhancement success through a monitoring period of at least three years; and d. Provisions for monitoring and submission of monitoring reports documenting buffer conditions as compared to performance standards for enhancement success; 5. A discussion of ongoing management practices that will protect stream functions and habitat value through maintenance of vegetation density within the stream buffer. [Ord. 3527 § 2, 2004]. Part III. Development Standards – Fish and Wildlife Habitat Conservation Areas 23.90.030 Development standards – General requirements. A. Alterations. A fish and wildlife habitat conservation area may be altered only if the proposed alteration of the habitat or the mitigation proposed does not degrade the quantitative and qualitative functions and values of the habitat. There are no specific development standards for upland habitats of local importance unless these areas include another critical area (streams, heron rookeries, steep slopes, etc.). City staff will review the critical areas report (ECDC 23.90.020) and work with the applicant to minimize effects or improve conditions to upland habitat. Packet Page 517 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 81 of 90 B. Approvals of Activities. The director shall condition approvals of activities allowed within or adjacent to a habitat conservation area or its buffers as necessary to minimize or mitigate any potential adverse impacts. Conditions shall be based on the best available science and may include, but are not limited to, the following: 1. Establishment of buffer zones; 2. Preservation of critically important vegetation and/or habitat features such as snags and downed wood; 3. Limitation of access to the habitat area, including fencing to deter unauthorized access; 4. Seasonal restriction of construction activities; 5. Establishment of a duration and timetable for periodic review of mitigation activities; and 6. Requirement of a performance bond, when necessary, to ensure completion and success of proposed mitigation. C. Mitigation and Equivalent or Greater Biological Functions. Mitigation of alterations to fish and wildlife habitat conservation areas shall achieve equivalent or greater biologic and hydrologic functions and shall include mitigation for adverse impacts upstream or downstream of the development proposal site. Mitigation shall address each function affected by the alteration to achieve functional equivalency or improvement on a per function basis. Mitigation shall be located on-site except when demonstrated that a higher level of ecological functioning would result from an off-site location. Mitigation shall be detailed in a fish and wildlife habitat conservation area mitigation plan, which may include the following as necessary: 1. A native vegetation planting plan; 2. Plans for retention, enhancement or restoration of specific habitat features; 3. Plans for control of nonnative invasive plant or wildlife species; and 4. Stipulations for use of innovative, sustainable building practices. D. Approvals and the Best Available Science. Any approval of alterations or impacts to a fish and wildlife habitat conservation area shall be supported by the best available science. E. Buffers. 1. Establishment of Buffers. The director shall require the establishment of temporary or permanent buffer areas for permitted activities adjacent to fish and wildlife habitat conservation areas which may result in fish or wildlife disturbance (e.g., construction, grading, etc.) when needed to protect fish and wildlife habitat conservation areas. Establishment of buffers shall follow recommendations set forth by a qualified biologist in the project critical areas report. Required buffer widths shall reflect the sensitivity Packet Page 518 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 82 of 90 of the habitat and the type and intensity of human activity proposed to be conducted nearby and shall be consistent with the management recommendations issued by the Washington Department of Fish and Wildlife. 2. Seasonal and Daily Timing Restrictions. When a species is more susceptible to adverse impacts during specific periods of the year or day, seasonal restrictions on permitted activities within or adjacent to fish and wildlife habitat conservation areas may be required at the discretion of the director pursuant to recommendations set forth in a critical areas report. F. Signs and Fencing of Fish and Wildlife Habitat Conservation Areas. 1. Temporary Markers. The outer perimeter of the fish and wildlife habitat conservation area or buffer and the limits of those areas to be disturbed pursuant to an approved permit or authorization shall be marked in the field as required by the director in such a way as to ensure that no unauthorized intrusion will occur. This temporary marking shall be maintained throughout construction and shall not be removed until permanent signs, if required, are in place. 2. Permanent Signs. As a condition of any permit or authorization issued pursuant to this chapter, the director may require the applicant to install permanent signs along the boundary of a fish and wildlife habitat conservation area or buffer. a. Permanent signs shall be made of a metal face and attached to a metal post or another material of equal durability. Signs must be posted at an interval of one per lot or every 50 feet, whichever is less, and must be maintained by the property owner in perpetuity. The sign shall be worded as follows or with alternative language approved by the director: Fish and Wildlife Habitat Conservation Area Do Not Disturb Contact the City of Edmonds Regarding Uses and Restriction b. The provisions of subsection (F)(2)(a) of this section may be modified by the director as necessary to assure protection of sensitive features or wildlife. 3. Fencing. a. The director shall determine if fencing is necessary to protect the functions and values of the critical area. If found to be necessary, the director shall condition any permit or authorization issued pursuant to this chapter to require the applicant to install a permanent fence at the edge of the fish and wildlife habitat conservation area or buffer, when fencing will prevent future impacts to the fish and wildlife habitat conservation area. Packet Page 519 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 83 of 90 b. The applicant shall be required to install a permanent fence around the fish and wildlife habitat conservation area or buffer when domestic grazing animals are present or may be introduced on-site. c. Fencing installed as part of a proposed activity or as required in this subsection shall be designed so as to not interfere with species migration, including fish runs, and shall be constructed in a manner that minimizes habitat impacts. [Ord. 3527 § 2, 2004]. 23.90.040 Development standards – Specific habitats. A. Endangered, Threatened, and Sensitive Species. 1. No development shall be allowed within a fish and wildlife habitat conservation area or buffer with which state or federally endangered, threatened, or sensitive species have a primary association, except that which is provided for by a management plan established by the Washington Department of Fish and Wildlife or applicable state or federal agency. 2. Whenever activities are proposed adjacent to a fish and wildlife habitat conservation area with which state or federally endangered, threatened, or sensitive species have a primary association, such area shall be protected through the application of protection measures in accordance with a critical areas report prepared by a qualified professional and approved by the director. Approval for alteration of land adjacent to the fish and wildlife habitat conservation area or its buffer shall not occur prior to consultation with the Washington Department of Fish and Wildlife for animal species, the Washington State Department of Natural Resources for plant species, and other appropriate federal or state agencies. 3. Bald eagle habitat is subject to the Federal Bald and Golden Eagle Protection Act. Washington State bald eagle protection rules (WAC 232-12-292) shall not be required as long as bald eagles are not listed as a State Endangered or Threatened species. Bald eagle habitat shall be protected pursuant to the Washington State bald eagle protection rules (WAC 232-12-292). Whenever activities are proposed within 800 feet of a verified nest territory or communal roost, a habitat management plan shall be developed by a qualified professional. The director shall verify the location of eagle management areas for each proposed activity. Approval of the activity shall not occur prior to approval of the habitat management plan by the Washington Department of Fish and Wildlife. B. Anadromous Fish. 1. All activities, uses, and alterations proposed to be located in water bodies used by anadromous fish or in areas that affect such water bodies shall give special consideration to the preservation and enhancement of anadromous fish habitat, including, but not limited to, adhering to the following standards: a. Activities shall be timed to occur only during the allowable work window as designated by the Washington Department of Fish and Wildlife for the applicable species; b. An alternative alignment or location for the activity is not feasible; Packet Page 520 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 84 of 90 c. The activity is designed so that it will not degrade the functions or values of the fish habitat or other critical areas; d. Shoreline erosion control measures shall be designed to use bioengineering methods or soft armoring techniques, according to an approved critical areas report; and e. Any impacts to the functions or values of the fish and wildlife habitat conservation area are mitigated in accordance with an approved critical areas report. 2. Structures that prevent the migration of salmonids shall not be allowed in the portion of water bodies currently or historically used by anadromous fish. Fish bypass facilities shall be provided that allow the upstream migration of adult fish and shall prevent fry and juveniles migrating downstream from being trapped or harmed. 3. Fills, when authorized, shall not adversely impact anadromous fish or their habitat or shall mitigate any unavoidable impacts and shall only be allowed for a water-dependent use. C. Retention of Vegetation on Subdividable, Undeveloped Parcels. As a provision of this title, the director shall require retention of a minimum of 30 percent of native vegetation on undeveloped (or redeveloped), subdividable lands zoned as RS-12 or RS-20 per Chapter 16.10 ECDC. This standard for development shall apply to all undeveloped (or redeveloped), subdividable lands zoned RS-12 or RS-20 regardless of the potential for designation as a fish and wildlife habitat conservation area or other critical areathat contain a landslide hazard area as defined by ECDC 23.80.020.B; a stream or stream buffer; or a wetland or wetland buffer, except for as provided in ECDC 23.90.040.C.4. This provision for native vegetation retention will provide increased protection of fish and wildlife habitat throughout the Edmonds jurisdiction, and shall be applied consistent with the following criteria: 1. Achieving the minimum 30 percent retention requirement for native vegetation shall be determined by assessing the existing site area that supports native vegetation. For purposes of this provision, areas that support native vegetation shall include areas dominated by plant species which are indigenous to the Puget Sound region, which reasonably could have been expected to naturally occur on the site, and within which native trees over 10 inches in diameter at breast height (DBH) make up more than 70 percent of the canopy cover. 2. The goal of 30 percent native vegetation can be met through maintaining existing native vegetation, establishing native vegetation, or a combination of both. 3. A vegetation management plan, subject to the approval of the director, is required for approval of the proposed development. 4. For undeveloped (or redeveloped), subdividable lands zoned as RS-12 or RS-20 that currently do not support any native vegetation areas meeting minimum requirements in ECDC 23.90.040.C.1, the director may waive the requirements of this provision. D. Streams. No alteration to a stream or stream buffer shall be permitted unless consistent with the provisions of this title and the specific standards for development outlined below. Packet Page 521 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 85 of 90 1. Standard Stream Buffer Widths. Buffers for streams shall be measured on each side of the stream, from the ordinary high water mark. The following shall be the standard buffer widths for streams based upon the Washington State Department of Natural Resources water typing system and further classification based upon fish presence (fishbearing vs. nonfishbearing) for the Type F streams existing in the city of Edmonds: a. Type S: 150 feet; b. Type F anadromous fishbearing stream adjacent to reaches with anadromous fish access: 100 feet; c. Type F anadromous fishbearing stream adjacent to reaches without anadromous fish access: 75 feet; d. Type F nonanadromous fishbearing stream: 75 feet; e. Type Np: 50 feet; f. Type Ns: 25 40 feet. General areas and stream reaches with access for anadromous fish are indicated on the city of Edmonds critical areas inventory. The potential for anadromous fish access shall be confirmed in the field by a qualified biologist as part of critical areas review and determination of standard stream buffer widths. 2. Reduced Stream Buffer Widths. Standard stream buffer widths may be reduced by no more than 50 twenty five percent (25%) of the standard stream buffer width concomitant to development and implementation of a stream buffer enhancement plan approved by the director. Reduced stream buffer widths shall only be approved by the director if a stream buffer enhancement plan conclusively demonstrates that enhancement of the reduced buffer area will not degrade the quantitative and qualitative functions and values of the buffer area in terms of fish and stream protection and the provision of wildlife habitat. Stream buffer enhancement plans must meet the specific requirements of ECDC 23.40.110, 23.40.120 and 23.40.130 and: a. Provide evidence that the reduced buffer, through enhancement, will provide equivalent to or greater than a standard buffer without enhancementThe buffer enhancement plan proposed as part of buffer reduction provides evidence that functions and values in terms of stream and wildlife protections will beequivalent to or greater than a standard buffer without enhancement: i. Increased or retained through plan implementation for those streams where existing buffer vegetation is generally intact; or ii. Increased through plan implantation for those streams where existing buffer vegetation is inadequate to protect the functions and values of the stream; b. The plan documents existing native plant densities and provides for increases in buffer native plant densities to no less than three feet on center for shrubs and eight feet on center for trees; Packet Page 522 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 86 of 90 c. The plan requires monitoring and maintenance to ensure success for a minimum of three five (5) years in accordance with ECDC 23.40.130(D) and (E); and d. The plan specifically documents methodology and provides performance standards for assessing increases in stream buffer functioning as related to: i. Water quality protection; ii. Provision of wildlife habitat; iii. Protection of anadromous fisheries; iv. Enhancement of fish habitat; and v. Restricting intrusion and disturbance. 3. Stream Buffer Width Averaging with Enhancement. The director may allow modification of a standard or reduced stream buffer width in accordance with an approved critical areas report and the best available science on a case-by-case basis by averaging buffer widths. Any allowance for averaging buffer widths shall only be granted concomitant to the development and implementation of a buffer enhancement plan for areas of buffer degradation. Only those portions of a stream buffer existing within the project area or subject parcel shall be considered in the total buffer area for buffer averaging. Averaging of buffer widths may only be allowed where a qualified professional demonstrates that: a. The buffer enhancement plan proposed as part of buffer averaging provides evidence that functions and values in terms of stream and wildlife protections will be: i. Increased or retained through plan implementation for those streams where existing buffer vegetation is generally intact; or ii. Increased through plan implantation for those streams where existing buffer vegetation is inadequate to protect the functions and values of the stream; b. The total area contained in the buffer area, or the total buffer area existing on a subject parcel for a stream extending off-site, after averaging is no less than that which would be contained within the standard buffer; bc. The buffer width at any single location is not reduced to less than 5075 percent of the reduced or standard width; and c. The functions and values of the stream and associated buffer will not be diminished through the use of buffer averaging. 4. Additions to Structures Existing within Stream Buffers. Packet Page 523 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 87 of 90 a. Additions to legally constructed structures existing within stream buffers that increase the footprint of development or impervious surfacing shall be permitted consistent with the development standards of this chapter (ECDC 23.90.030 and this section). , provided that a buffer enhancement plan is provided to mitigate for impacts consistent with this Title, and provided that all impacts from temporary disturbances within the critical area buffer shall be addressed through use of best management plans and buffer enhancement plantings during and following construction of the allowed alteration. Provisions for standard stream buffers, buffer reductions through enhancement, and stream buffer averaging with enhancement, and buffer reductions through enhancement require applicants to locate such additions in accordance with the following sequencing: ai. Outside of the standard stream buffer; bii. Outside of a stream buffer reduced through enhancementaveraged (with enhancement) per subsection (D)(23) of this section; ciii. Outside of a stream buffer reduced (with enhancement) through buffer averaging per subsection (D)(32) of this section; or div. Outside of the inner twenty five percent (25%) percent of the standard stream buffer width through the use of both buffer reduction and buffer averagingwith no more than three hundred (300) square feet of structure addition footprint within the inner fifty percent (50%) of the standard stream buffer width, provided that enhancement is provided at a minimum three-to-one (3:1) ratio (enhancement-to-impact). v. Outside of the inner 25 percent of the standard stream buffer width with no more than five hundred (500) square feet of new footprint within the inner fifty percent (50%) of the standard stream buffer width, provided that enhancement is provided at a minimum five-to-one (5:1) ratio (enhancement-to- impact), and that stormwater low impact development (LID) techniques or other measures that enhance existing buffer condition are included as part of the stream buffer enhancement plan. b. Where meeting stream buffer enhancement requirements required by H.1. of this section would result in enhancement that is separated from the critical area due to uncommon property ownership, alternative enhancement approaches may be approved by the director. Alternative approaches could include a vegetated rain garden that receives storm runoff, replacement of existing impervious surfaces with pervious materials, or other approaches that provide ecological benefits to the adjacent critical area. c. Additions to legally constructed structures existing within stream buffers that cannot be accommodated in accordance with the above sequencing (i.e., additions proposed within the inner 25 percent of a standard buffer width) may be permitted at the director’s discretion as a variance subject to review by the city hearing examiner and the provisions of ECDC 23.40.210. 5. Development Proposals within the Footprint of Existing Development. New development shall be allowed within the footprint of existing development occurring within a stream buffer, provided that the following conditions are met: a. The footprint of existing development was legally established, and is consistent with the definition provided in ECDC 23.40.320; Packet Page 524 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 88 of 90 b. The proposed development within the footprint of existing development is sited as far away from the stream edge as is feasible; c. As part of the development proposal, opportunities to reduce the footprint of existing development are implemented where such reduction would increase the buffer width adjacent to the stream and not represent an undue burden given the scale of the proposed development. d. The proposed development includes enhancement to the adjacent remaining stream buffer in order to improve functions degraded by previous development; e. Enhancement is provided as buffer enhancement for an equivalent area of the footprint of the newly proposed development within in the footprint of existing development occurring in stream buffer, or through an alternative approach approved by the director that restores degraded functions of the wetland and remaining buffer; and f. Impacts from temporary disturbances within the stream buffer shall be addressed through use of best management plans and buffer enhancement plantings during and following construction of the allowed alteration. 56. Stream Crossings. Stream crossings may be allowed only if all reasonable construction techniques and best management practices are used to avoid disturbance to the stream bed or bank. Upon completion of construction, the area affected shall be restored to an appropriate grade, replanted with native species and/or otherwise protected according to a stream mitigation and buffer enhancement plan approved by the director, and maintained and monitored per the requirements of ECDC 23.40.110, 23.40.120 and 23.40.130 and providing for buffer enhancement in accordance with the requirements of subsection (D)(2) of this section. In addition, the applicant must demonstrate that best management practices will be used during construction to provide the following: a. Fisheries protection, including no interference with fish migration or spawning; b. All crossings shall be constructed during summer low flow periods and shall be timed to avoid stream disturbance during periods when stream use is critical to salmonids; c. Crossings shall not occur over salmonid spawning areas unless no other possible crossing site exists; d. Crossings and culverted portions of the stream shall be minimized to the extent feasible and serve multiple purposes and multiple lots whenever possible; e. Roads may cross streams only on previously approved rights-of-way, provided no practical alternative exists and adequate provision is made to protect and/or enhance the stream through appropriate mitigation. Roads shall be designed and located to conform to topography, and maintained to prevent erosion and restriction of the natural movement of ground water as it affects the stream; f. Roads and utilities shall be designed in conjunction to minimize the area of disturbance to the stream; and Packet Page 525 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 89 of 90 g. Roads shall be constructed so as to minimize adverse impacts on the hydrologic quality of the stream or associated habitat to a degree acceptable to the city; h. An alternative alignment or location with less impact is not feasible; and i. The crossing will be designed as near as perpendicular with the water body as possible.. 67. Trails. After reviewing the proposed development and technical reports, the director may determine that a pedestrian-only trail may be allowed in a stream buffer; provided, nonimpervious surface materials are used, all appropriate provision is made to protect water quality, and all applicable permit requirements have been met. No motorized vehicles shall be allowed within a stream or its buffer except as required for necessary maintenance or security. Vegetative edges, structural barriers, signs or other measures must be provided wherever necessary to protect streams by limiting vehicular access to designated public use or interpretive areas. 78. Storm Water Management Facilities. Storm water management facilities, limited to outfalls, pipes and conveyance systems, storm water dispersion outfalls and bioswales, may be allowed within stream buffers; provided, that: a. No other location is feasible; b. Pipes and conveyance facilities will be in the outer twenty five percent (25%) of the buffer; c. Stormwater dispersion outfalls, bioswales, and bioretention facilities may be allowed anywhere within stream buffers; d. Such facilities are designed consistent with requirements of ECDC Chapter 18.30; and be. The location and function of such facilities will not degrade the functions or values of the stream or stream buffer. 89. City Discretion in Protection, Enhancement and Preservation of Streams. The city of Edmonds is unique within the state of Washington as a built-out community with streams that have been incorporated within, and often located immediately adjacent to, residential development. This title allows the director full discretion to condition proposals for development on parcels containing, adjacent to, or potentially impacting streams to enhance conditions consistent with ECDC 23.40.050 and the purposes and objectives of this title. Conditions on development shall be required to enhance streams and stream buffers as fish and wildlife habitat conservation areas to provide increased protection of anadromous fisheries and potential fish habitat in accordance with best available science and the recommendations of an approved critical areas report and may include: a. Removal of stream bank armoring; b. In -stream habitat modification; c. Native planting; Packet Page 526 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 90 of 90 d. Relocation of stream channel portions to create contiguous riparian corridors or wildlife habitat; e. Planting of stream bank native vegetation to increase stream shading; f. Removal and control of nonnative, invasive weed species; g. Requiring additional building setbacks or modified buffers; and h. Limiting or reducing the types or densities of particular uses. The right of discretion in provisioning development in regard to streams is maintained in order to provide for the creation of enhanced conditions over those currently existing around streams in the city of Edmonds. In all instances where an applicant cannot demonstrate that standard stream buffer widths as provided in subsection (D)(1) of this section can be accommodated by project development, the applicant shall be required to submit a stream buffer enhancement plan or a stream mitigation and buffer enhancement plan as part of a critical areas report indicating that post-project site conditions will provide equivalent or greater protection of stream functions and fish habitat over a standard stream buffer and existing site conditions. [Ord. 3527 § 2, 2004]. Figure 23.90.000 Packet Page 527 of 564 City of Edmonds – City Code and Community Development Code Environmentally Critical Areas – Proposed Code Updates, October 19, 2015 Page 91 of 90 Packet Page 528 of 564 Proposed Frequently Flooded Areas Code Amendment Building Code Amendment Amendment to Building Code requiring structures to be constructed two feet above base flood elevation: 19.00.025 International Building Code section amendments Q. IBC section 1612.4.1, Lowest Flood Elevation, is added and reads: For buildings in all structure categories located in the Coastal High Hazard Areas and Coastal A Flood Zones, the elevation of the lowest floor shall be a minimum of two feet above the base flood elevation, as determined from the applicable FEMA flood hazard map. Development Code Amendment to Address Height Issues – Definition of Height 21.40.030 Height. A. Height means the average vertical distance from the average level of the undisturbed soil of the site covered by a structure to the highest point of the structure. (See subsection (D) of this section for exceptions to this rule.) B. “Average level” shall be determined by averaging elevations of the downward projections of the four corners of the smallest rectangle which will enclose all of the building, excluding a maximum of 30 inches of eaves. If a corner falls off the site, its elevation shall be the average elevation of the two points projected downward where the two sides of the rectangle cross the property line. (See subsection (D) of this section for exceptions to this rule.) C. Accessory buildings that are attached to the main building by a breezeway, hallway, or other similar connection so that the accessory building is separated by 10 feet or less from the main building shall be considered to be part of the main building for purposes of determining the average level. For the purposes of this section, in order for an accessory building to be considered to be attached to and a part of the main building, the connecting structure must have a roof and be constructed of similar materials to both the main building and the accessory building so that it appears to be a unified and consistently designed building. D. Height Exceptions. 1. (Reserved) For all properties located within the Coastal High Hazard Areas and Coastal A Flood Zones, height is measured from the elevation that is two feet above base flood elevation as identified from the applicable FEMA flood hazard map. ; 2. Church steeples; 3. Elevator penthouses, not to exceed 72 square feet in horizontal section, or three feet in height, for that portion above the height limit; 4. Chimneys, not to exceed nine square feet in horizontal section or more than three feet in height, for that portion above the height limit. In RM districts, chimneys shall be clustered. No multiple-flue chimney shall exceed 39 square feet in horizontal section. The first chimney shall not exceed nine square feet in horizontal section, and other chimneys shall not exceed six square feet in horizontal section; 5. Vent pipes not to exceed 18 inches in height above the height limit; 6. Standpipes not to exceed 30 inches in height above the height limit; Packet Page 529 of 564 7. Solar energy installations not to exceed 36 inches in height above the height limit. Such an installation may be approved as a Type II staff decision if it is designed and located in such a way as to provide reasonable solar access while limiting visual impacts on surrounding properties; and 8. Replacement of existing rooftop HVAC equipment which exceeds the existing height limit, so long as the replacement equipment does not exceed the height of the existing equipment by more than 12 inches. The replacement equipment must have earned the Energy Star label. [Ord. 3866 § 1, 2011; Ord. 3728 § 2, 2009; Ord. 3654 § 1, 2007; Ord. 3569 § 2, 2005]. Packet Page 530 of 564 City of Edmonds  City Council Meeting Date: December 15, 2015 Agenda Subject: Critical Area Ordinance Update Staff Lead / Author: Kernen Lien, Senior Planner Initiated By:  City Council  Planning Board  City Staff Citizen Request  Other: GMA Required Update Buffer Purpose and Function 1. How do buffers help protect streams and wetlands? Two principal functions provided by buffers are habitat and improving water quality. Habitat includes areas where wildlife (and fish) feed, rest, travel, and rear their young. In urban settings, buffer habitat values typically diminish as patches of habitat are smaller and disconnected due to existing development while the importance of water quality grows with the presence urban stormwater. 2. Does a wider buffer always protect a critical area more than a narrow buffer? Department of Ecology materials detail a range of buffer widths suggested by BAS needed for protection of habitat and water quality functions. Typically, wider buffer widths are recommended for habitat and narrower buffers can provide water quality functions. In addition to buffer width, the buffer condition plays an important role in maintaining buffer functions. In general, for buffers of the same quality (vegetation type and density) larger buffers provide increased function (habitat, water quality, etc.) than smaller buffers. Wildlife species that would most benefit from expansive buffer widths (typically mammals with large home ranges and species intolerant of increased human disturbance) likely no longer occur within the City or could not be sustained regardless of buffer width. Urban areas such as Edmonds cannot be expected to provide habitat for species requiring large contiguous areas of forest habitat. For example, instituting large buffers that would extend into residential yards that have been previously developed would offer no additional protection for the City’s critical areas. Edmonds City Council Agenda Memo Packet Page 531 of 564 Page 2 of 6 BAS indicates that those functions and values most important to the a built-out urban area like Edmonds (e.g. water quality, flood storage, provision of habitat for species common to developed areas) can be adequately protected with buffer widths commensurate with those proposed in the updated CAO. 3. Beside buffer widths, what are other ways to maintain or improve the functions and values of critical areas? As noted above, instituting large buffers that extend into residential yards that have been previously developed offers no additional protection for the City’s critical areas. In developing the CAO, staff and ESA sought ways to provide flexibility for City staff to work with landowners in the development scientifically-based enhancement plans. For example, in order to ensure improvement in buffer function over time, provisions in the updated CAO require buffer enhancement for development or redevelopment within buffers that have been previously developed. This could include planting a previously landscaped buffer area with native vegetation. Improving the density and diversity of vegetation in buffers serves as physical and visual screens for wetlands and streams; provides improved habitat; supports improved water quality by intercepting rainfall, promoting direct infiltration to the ground, limiting and slowing overland flow, and contributes to pollutant reduction through biotic uptake and transformation as well as adsorption to soil particles. Physically Separated/Functionally Isolated Buffers 1. What is a physically separated and functionally isolated buffer? A physically separated and functionally isolated buffer is that portion of a site that is within the standard buffer distance from a stream or wetland but is separated from the stream or wetland by legally established roadways, paved trails or other legally established structures or paved areas twelve (12) feet or more in width. Because the buffer is bisected by a developed corridor and is no long adjacent to the stream/wetland its effectiveness is significantly reduced. 2. What is the purpose of this provision? The purpose of this provision is to allow for future development or redevelopment in physically separated and functionally isolated areas where such activity would have no impact on the nearby stream or wetland. 3. What/who determines if a buffer is physically separated and functionally isolated? The Development Services Director (or designee) makes the determination if a buffer is physically separated and functionally isolated based on the criteria established in ECDC 23.40.220.C.4. The Director may require documentation of the buffer condition and consistency with criteria by a qualified professional. 4. Is this provision consistent with best available science? BAS does not directly speak to criteria for determining when existing modification makes an adjacent area physically separated and functionally isolated. That said, existing interruptions in surrounding buffers is one of the primary criteria used to Packet Page 532 of 564 Page 3 of 6 evaluate the habitat functional value of wetlands under the Washington State Wetland Rating System for Western Washington (Hruby, 2014). Where existing development results in physical separation and functional isolation between a stream or wetland and adjacent area, it is clear that the functional value of maintaining the adjacent area as buffer is negligible or eliminated. 5. Is there currently a physically separated and functional isolated provision in the City’s critical area regulations? There is not currently a physically separated and functionally isolated provision in the City’s critical area regulations; however, the City Council did include a physically separated functionally isolated provision in the Shoreline Master Program currently being reviewed by the Department of Ecology. 6. Do other jurisdictions have physically separated functional isolated buffer provisions in their critical area regulations? Yes, other jurisdictions have provisions for physically separated and functionally isolated buffers. The proposed City of Edmonds provision provides more clarity than other jurisdictions in providing more definition to what constitutes a physical and functional isolation (12 feet or more of paved area or structure and functional isolation of hydrologic, geologic, and biological habitat connections). 7. Will critical areas values be impacted or enhanced by this provision? By definition, if an area is physically separated and functional isolated from the critical area, the critical area will not be impacted by development in that area. Buffer Width Reduction 1. What is buffer width reduction? This provision allows for a 25% reduction of a standard buffer for streams and Category III and IV wetlands with enhancement. 2. What is the purpose of this provision? The intent of this provision is to provide flexibility for new development or redevelopment on highly constrained parcels while improving conditions along the City’s streams and wetlands by requiring enhancement within the remaining buffer. 3. Is this provision consistent with best available science? BAS summary provided in recent Ecology guidance does not explicitly support reduction of standard buffers. Buffer averaging without loss of overall buffer area is preferred at the state level. However, Ecology materials detail a range of buffer widths suggested by BAS needed for protection of habitat and water quality functions and the importance of buffer condition along with buffer width in maintaining functions. Review of the variable buffer widths suggested by BAS, and the influence of buffer conditions and surrounding development, suggests that alternative strategies beyond just fixed-width buffers may be useful to maintain wetland functions and values. Packet Page 533 of 564 Page 4 of 6 4. Is there currently a buffer width reduction provision in the City’s critical area regulations? Yes. The proposed buffer width reduction provisions differ from the existing provision in two ways. First, the existing buffer width reduction allows the buffer to be reduced to 50% of the standard buffer. Second, the existing provision allows for both a buffer width reduction and a buffer average. The proposed provisions only allows buffer reduction when buffer averaging cannot be accomplished on site (consistent with Ecology guidance). 5. Do other jurisdictions allow for buffer width reductions in their critical area regulations? Many jurisdictions’ critical area regulations contain provisions for the reduction of stream and wetland buffers. 6. Will critical areas values be impacted or enhanced by this provision? The intent of this provision is to enhance existing conditions. In many cases the areas adjacent to the City’s streams and wetlands lack the structure needed for functioning buffers. For example, lawn or sparse landscaping extends up to the edge of streams. Allowing a reduced buffer with required enhancement should improve the existing condition of the City’s streams and wetlands. Development within the Previously Developed Footprint 1. What is the previously developed footprint provision? This provision would allow development within a previously developed footprint with enhancement at a ratio of 1:1 (e.g. a 600 square foot garage in a previously development footprint requires 600 square feet of enhancement to the critical area or critical area buffer). The footprint of development is defined as “the area of a site that contains legally established: buildings; roads, driveways, parking lots, storage areas, walkways or other areas paved with concrete, asphalt or compacted gravel; outdoor swimming pools; and patios.” 2. What is the purpose of this provision? The intent of this provision is to provide flexibility for new development or redevelopment on a site that contains legally established development. 3. Is this provision consistent with best available science? Although BAS provided in recent Ecology guidance (Bunten et al., 2012 and other materials) does not explicitly support allowances for existing urban development, BAS does document the importance of buffer condition, and suggests that alternative strategies (beyond just rigid buffer width requirements) may be useful. Packet Page 534 of 564 Page 5 of 6 4. Is there currently a previously developed footprint provision in the City’s critical area regulations? Yes. The existing regulations allow alterations to a legally constructed structures existing within a critical area or buffer that does not increase the footprint of development. 5. Do other jurisdictions have provisions for development with the previously developed footprint? Yes, several other jurisdictions provide similar provisions. Several jurisdictions (Grandview, Toppenish, Ellensburg, Poulsbo, and Tacoma) have provisions that indicate the buffer ends where the pavement begins; however these examples are less protective than the proposed provision because they don’t require enhancement to compensate for the new development or redevelopment with this previously developed area. 6. Will critical area values be impacted or enhanced by this provision? Allowing some development within the footprint of existing development in exchange for enhancement of the critical area and/or critical area buffer will result in a net benefit to the City’s critical areas condition. Critical Area Restoration Projects 1. What are critical area restoration projects that are applicable to this provision? The daylighting of a stream or creation or landward expansion of a wetland that is not required as mitigation for a development proposal. 2. What is the purpose of this provision? This provision is intended to avoid placing undue restrictions on opportunities for stream daylighting and/or wetland creation that could result if standard buffers are required, and thus providing a disincentive for implementing restoration projects. The proposed provision would grant relief from the standard buffer requirements for the identified restoration projects. 3. Is this provision consistent with best available science? BAS provided in recent Ecology guidance does not explicitly support reduction of standard stream or wetland buffers, even for restoration projects. Ecology guidance does support provisions to facilitate elective restoration of streams and wetlands, including relaxing and/or streamlining some critical areas requirements; however protections must still be provided as part of restoration projects that adequately maintain functions associated with the establish/re-established critical area. Further, WDFW is currently focused on removal of fish passage barriers (primarily culverts) as a high priority for salmon recovery. Prioritizing the restoration of streams over the ability to provide standard buffers within urban areas appears to be consistent with the science as long as the restoration project serves to improve salmonid habitat overall. Packet Page 535 of 564 Page 6 of 6 4. Is there currently a restoration projects provision in the City’s critical area regulations? No. 5. Do other jurisdictions have provisions for granting relief from critical area restoration projects? The proposed restoration projects section is modeled after the Washington State Shoreline Management Act provision (RCW 90.58.580) that grants relief for shoreline restoration projects from shoreline master program development standards and use regulations. Additionally, the City of Seattle also includes provisions that grant relief for stream daylighting projects. 6. Will critical area values be impacted or enhanced by this provision? One of the requirements of this provision is that there will be a net environmental benefit from the restoration project with the reduced buffer width. Specific criteria are provided within the provision to maximize the net environmental benefit, including requiring that the buffer reduction is the minimum necessary to achieve the restoration project. Packet Page 536 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 11 negotiated an agreement with the property owner in lieu of him filing a lawsuit in an attempt to settle any claim with the City. The City worked with a consultant to design a remedy; most of it will exist on private property but will connect to the City’s stormwater system in the street. The property owner will hire a contractor to build it, the City will inspect it and as long as all the improvements are built in accordance with expectations, the City will pay the property owner for the City’s portion of the project and he will release the City from future liability and maintenance on the improvements that will be on his property. Staff worked with the City Attorney’s office on the agreement; it is a good resolution, keeps costs down to the City and the homeowner. Councilmember Petso asked if this would ordinarily be discussed in executive session instead of in open session. Mr. Taraday answered there is no ordinary as this is a fairly unusual agreement. Mr. Williams said this is the first agreement of this type. Councilmember Petso said the design is for a 25-year storm event; her understanding is a 25-year storm event occurs far more frequently than every 25 years and a bigger storm event such as a 100-year storm even could occur. She asked whether the property owner was okay with designing for a 25-year storm event. Mr. Williams answered yes, and that is the proper level of design, the same that most of the City’s storm system is designed to. Designing to 100-year storm events the pipes become enormous, the basins are huge and it is not cost effective. The latest data was used in calculating the design for a 25-year storm event and a fair amount of conservatism is built in. In addition, some of the upstream drainage has been rerouted in another direction which should lessen the load on this channel by a noticeable amount. He was confident what was designed would be successful. It was the consensus of the Council to schedule approval on next week’s Consent Agenda. E. INTRODUCTION OF PLANNING BOARD RECOMMENDATION ON CRITICAL AREA REGULATIONS Senior Planner Kernen Lien explained review of the critical area regulations began in late 2014. In June he provided a precursor of some items being discussed by the Planning Board. Over the past year, the Planning Board has reviewed the critical area regulations over five meetings and at their July 22 forwarded a recommendation to the City Council. Tonight is an introduction; because the critical area regulations can be technical, another work session in scheduled in two weeks followed by a public hearing. Aaron Booy, ESA, advised Jim Keany, ESA was also present tonight to answer questions. They have been supported by a geologist with the Stratton Group. He reviewed the background and purpose • GMA (1990) requires identification, designation, and protection of critical areas • Purpose of the CAO (CAO) is to protect: o Natural environment o Public health and safety o Once lost, function and value of critical areas very difficult to restore. • Existing CAO –established from comprehensive update in 2004 and 2005 He described what critical areas are: • Frequently flooded areas • Geologically hazardous areas o Landslide, erosion, seismic hazards) • Fish and wildlife habitat conservation areas (FWHCAs) o Streams o Habitat for listed and sensitive fish and wildlife species o Lakes < 20 acres • Wetlands Packet Page 537 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 12 He reviewed how the CAO protects critical areas: • Prohibiting, limiting and/or allowing certain activities • Requiring buffers or setbacks around critical areas o Landslide and erosion hazards o Wetlands o FWHCAs (streams) • Requiring avoidance and minimization of impacts • Requiring mitigation sequencing for impacts o Avoidance o Minimization/reduction o Rectification o Compensation (for unavoidable impacts) o Monitoring He described the CAO update process: • GMA requires cities to update CAOs on the same 8-year Comprehensive Plan update timeline • Consideration of Best Available Science (BAS) • Revise code o Public participation and review  July 22: Planning Board recommended update  Today: City Council review process initiated • Adopt revised Code He described what BAS is: • Research and guidance o Conducted by qualified individuals o Documented methodologies o Verifiable results and conclusions • Published bibliographies; state guidance; primary research publications • 1995 Amendment to the GMA requires consideration of “best available science” for protecting critical areas Mr. Booy reviewed the BAS Review and Update: • BAS addendum (March 2015) o Companion to 2004 BAS Report (EDAW) o Focused on new science and guidance in last decade • Wetlands o Delineation and rating o Buffer approach o Alternative mitigation strategies; mitigation guidance • Floodplains o Climate change o Coastal flood zones • Geological hazardous areas o North Edmonds Earth Subsidence and Landslide Area Summary Report (Landau 2007) o Newly available LiDAR data • FWHCAs o Buffer approach o Habitat connectivity Packet Page 538 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 13 Mr. Lien referred to Exhibit 2, 2015 BAS addendum and Exhibit 5, BAS and Gap Analysis Matrix. He reviewed revisions to the CAO: • Geologically hazardous areas o Revising how landslide hazard areas are defined o Updating geological report requirements o Setbacks and buffers determined by geotechnical report • Wetlands – ECDC 23.50 o Updating delineation manuals o Revising Wetland Categories Consistent with latest criteria o Buffer widths being revised consistent with Ecology’s guidance for small jurisdictions (Ecology Publication #10-06-002) o Mitigation Ratios per Ecology guidance (Ecology Publication #10-06-011) o Stream and wetland buffer reduction  CAO allows buffer reduction via buffer reduction or buffer averaging  Current code allows buffer reduction to be combined with buffer averaging  New code does not allow them to be combined, only one allowed with buffering averaging preferred • Small Isolated Wetlands (changed from exempt wetlands) o ECDC 23.50.040.J o Based on language in the Guidance for Small Jurisdictions o Category III and IV wetlands less than 1,000 square feet o Exempt from buffer provisions o Not subject to avoidance o May be altered if lost functions are replaced o Added habitat score He identified changes proposed to ECDC 23.90.040.C • Requires retention or establishment of a minimum of 30 percent native vegetation on undeveloped or redeveloped property within the RS-12 and RS-20 zones due to the prevalence of critical areas in those zones • Similar to a King County provision that was struck down by the courts (Citizens Alliance for Property Rights v. Sims) • Provide more definition to specific habitat features to be retained o Indigenous species o Native trees of 10 inches dbh make up more than 70% canopy coverage • Provisions may be waived for properties that do not support native vegetation Mr. Lien explained Edmonds was developed in a large part before any critical area regulations or environmental regulations were adopted. He provided an aerial image of a stream between two houses and a photograph of the actual stream, noting this situation exists throughout the City. This particular stream came to staff’s attention when a house two parcels away from the stream was prevented from constructing an addition because it was within the stream buffer. He recalled 1-2 years ago the Council considered an interim ordinance regarding physically separated and functionally isolated buffers and development within the developed footprint. The ordinance stalled at the Planning Board and was put on hold anticipating the critical areas update. He reviewed a new section within Allowed Activities, ECDC 23.40.20.C.4 that would allow development outright on: • Site separated from a critical area by legally established roads, trails and structures 12 feet or more in width may be physically separated and functionally isolated • The director may require a site assessment by a qualified professional to make the determination Packet Page 539 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 14 He described changes with regard to development within the previously developed footprint: • Allow development within the legally established footprint of development • “Footprint of Existing Development” definition 23.40.320 o “The area of a site that contains legally established buildings, concrete, asphalt, gravel, paved roads, parking lots, storage areas or other paved areas, driveways, walkways, outdoor swimming pools and patios.” • Site new development as far away from critical area as possible • Enhancement required at a ratio of 1:1 Using the photograph and aerial image he described a hypothetical addition of a 600 square foot garage on the graved area adjacent to the stream, noting it would meet the definition of a previously developed area. The addition would require a 600 square foot enhancement of the stream buffer. The intent of the footprint of existing development was to have critical areas enhanced. In this instance if the 75 foot buffer was strictly applied and no development was allowed, the stream buffer would not be enhanced. The addition would not cause any more harm and allowing some development in the previously developed footprint would improve streams and wetlands throughout the City in the long run. He reviewed changes to the code regarding additions: • Additions to existing structures within a buffer that increase the footprint of development • Outside the inner 25% of buffer o No more than 300 square feet addition within the inner 50%  Mitigate at a ratio of 3:1 o No more than 500 square feet additional within the inner 50%  Mitigate at a ratio of 5:1 He described changes regarding frequently flooded areas: • Currently regulated by building code Title 19 ECDC • Include new flood zones (Zones V and VE) • Amend ECDC 19.00.025 requiring structures within the coastal flood hazard zones to be constructed two feet above base flood elevation o New FEMA flood zone map expands the flood zone along within the waterfront area o Natural Resource Council 2012 study predicts an average sea level rise of 2 feet by 2100. He commented on height implications of the requirement for structures to be constructed two feet above the base flood elevation: • Requiring structures to be constructed above the base flood elevation will impact overall allowable height as allowed by zoning • Maximum allowable height is measured from an average level of undisturbed soil • Modified definition of height in ECDC 21.40.030 so structures within the coastal flood zones measure height from two feet above base flood elevation New section added to critical area regulations: • ECDC 23.40.215 - Critical areas restoration projects o Provide relief from standard critical area buffer for restoration projects that is not required as mitigation for a development proposal o Restoration project involve:  The daylighting of a stream, or  Creation or expansion of a wetland that would cause a landward expansion of the wetland and/or wetland buffer Packet Page 540 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 15 He described restoration project relief: • May apply a buffer that is not less than 75% of the standard buffer to the restoration project boundary • Request a buffer between 50% and 7% of standard buffer if: o 75% buffer would significantly limit use of the property o Minimum necessary to achieve restoration project o There will be a net environmental benefit o Granting relief is consistent with the purposes of the critical area regulations Mr. Lien reviewed next steps: • Comments from state and tribal agencies (Commerce, Ecology, WDFW) • September 22 City Council work session • October 6 City Council public hearing • Consideration for adoption Councilmember Buckshnis commended Mr. Lien on his presentation. She asked him to describe the relationship between the Shoreline Management Program (SMP) and the Critical Areas Ordinance (CAO). Mr. Lien explained the CAO is an outgrowth of the Growth Management Act (GMA) and the SMP is an outgrowth of the Shoreline Management Act (SMA); the two do not mesh. Within shoreline jurisdiction, 200 feet from the ordinary high water mark, the SMA rules; outside that area, the CAO rules. He recalled during the SMP update, certain areas of the existing critical area regulations were excepted out and provisions included in the SMP. One of the main provisions was regarding wetlands and Ecology requested the Guidance for Small Jurisdictions be included. Ecology is in the process of reviewing the City’s SMP and are about to send comments to the City. This CAO update addresses a lot of Ecology’s concerns with the CAO. As changes are considered for the SMP, he suggested incorporating the updated CAO. Councilmember Buckshnis asked if BAS addresses temperature change. She referred to a newspaper article by King County Councilmember Larry Phillips regarding how the increase in stream temperature affects fish, habitat, etc. Mr. Lien answered one of the functions of stream buffers is to provide shade. Mr. Booy agree with Mr. Lien, ensuring buffers are adequate to provide a forested canopy that provides adequate shade to the stream is the primary consideration. That was considered when the City’s buffers were evaluated against buffer guidance within BAS. The fact that Edmonds is a built out urban area, ensuring residents are able to use their property and not creating a lot of nonconforming structures must be balanced with BAS and guidance for providing riparian habitat along streams. They concluded the stream buffers in the City’s existing regulations are adequate for providing an adequate, relative large buffer, 75 – 100 feet for streams with salmon. Councilmember Buckshnis referred to the mitigation approach and things the director can require and asked if that director is Shane Hope. Mr. Lien answered yes, it refers to the Development Services Director. Councilmember Buckshnis observed the review is administrative and asked if ever reaches the legislative level. Mr. Lien answered not usually, an appeal of a critical area variance application could come to Council on a closed record review. Councilmember Petso pointed out the BAS document does not seem to support the physically separated and functionally isolated exception and in fact on page 6 it admits it does not support it. She asked staff and the consultant to show where the science supported that type of exception. Her interpretation of the science was that bigger buffers were better and when there were imperfect buffers, the buffer should be even larger. Mr. Lien read from page 6, in highly developed communities such as Edmonds, standard buffer widths may be difficult to achieve. As noted in the 2014 BAS report, many streams and wetland buffers extend into residential yards that have been previously developed and provide limited function in Packet Page 541 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 16 terms of wetland protection. Furthermore, some buffers are substantially developed and contain impervious surface in commercial and residential areas. While not explicitly stated in BAS and buffer guidance documents, a scientific judgment of these areas would conclude that they do not provide the same function and value as a vegetated or undeveloped buffer due to physical separation. Mr. Lien pointed out one of issues with BAS is where it was conducted. In large part buffer studies are conducted in areas where buffers actually exist such as rural areas. There is no specific peer reviewed study that looked at a physically separated and functionally isolated buffer but a buffer is something that’s adjacent to a critical area and provides value. When it is physically separated and functionally isolated, by definition, it is not providing those values. He concluded the BAS report does address physically separated and functionally isolate buffers. Critical area regulations need to be balanced with the reality on the ground. Councilmember Petso referred to the in-lieu-of fee for mitigation, finding the BAS report more or less says that doesn’t work and provides a lot of examples where it has failed. She asked why that would be started in Edmonds. Mr. Lien disagreed the BAS report said that; what fails with regarding to mitigation is requiring mitigation on sites that are not appropriate for mitigation. The fee in lieu of would allow off site mitigation. Washington State Department of Ecology established wetland banking for offsite mitigation, basically a fee in lieu of program, State sponsored banks, where an enhanced wetland is created and credits established and development at another location can buy credits for that bank. Councilmember Petso asked if any the methods allowed mitigation to occur outside the City. Mr. Lien said no, offsite mitigation should occur within same drainage basin. In the example of wetland banks, it could occur outside the City but the likelihood of that happening was slim because wetland banks are usually set up within a certain basin. Edmonds was not likely to be in the service area of one of the larger banks. Councilmember Petso referred to Table XXI regarding proposed new buffer widths where the buffer is based on the category and width is added based on habitat values. She asked why some pages were not included in the ordinance. Mr. Lien clarified she was referring to the Guidance for Small Jurisdictions which was not included in the Council packet. Table XXI lists a number of wetland types; Category 1 wetlands include bogs, natural heritage wetland, forested wetland, none of which exist in Edmonds. The only Category 1 wetland identified in the 2004 BAS is the Edmonds Marsh which is an estuarine wetland. Councilmember Petso said it appeared it may apply to the marsh. Mr. Lien agreed that was the only Category 1 that applied to Edmonds and it could be added. Councilmember Petso observed the buffer is 150 feet which is significant different if that section is not included. Councilmember Petso referred to incentives for critical area restoration and asked whether other cities have done that successfully. Mr. Lien answered not that he was aware of. He based that on the SMA provisions and not wanting to discourage a restoration project. He clarified that is not for mitigation projects required for development but rather something that is being because someone wants to do a restoration project. Councilmember Petso expressed concern it may not be written as tightly as it should; for example it appeared if she agreed to expand a wetland near her property by one inch, she automatically got a 75% reduced buffer which did not seem to match the intent. Mr. Lien offered to research. Councilmember Nelson referred to page 5 of the Gap Analysis Matrix, 23.40.220 Allowed Activities and removal of invasive species, where it is proposed to add, “the application of herbicides, pesticides…or other hazardous substances, if necessary…” He asked the rationale for adding that. Mr. Booy answered per WDFW, Ecology, and King County guidelines for controlling invasive species, some are noxious and persistent enough that chemical treatment is the recommended and preferred strategy such as Japanese Packet Page 542 of 564 Edmonds City Council Approved Minutes September 8, 2015 Page 17 Knotweed, Canary Grass, and Himalayan Blackberry. There are very tight guidelines regarding how herbicides are applied to complete maintenance activities such as ensuring the herbicides are safe within an aquatic environment. Councilmember Nelson asked whether the invasive species is more harmful than the herbicide. Mr. Booy answered there is a balance; looking at the long term health of the system, if the invasive species can be replaced with a native, forested community a lot more habitat value is provided. Focused on habitat functions of the system, there is a reasonable expectation that there would be long term good as long as the invasive species removal activities are consistent with available guidance. Councilmember Nelson referred to page 24 of the Gap Analysis Matrix where the bald eagle is removed because it has been delisted from the Endangered Species Act. He noted one of the things that nearly wiped out bald eagles was pesticides. There is no reference to state and federal regulations that require conferring with WDFW if development is done within 660 feet of a nest. Mr. Lien explained in the existing code the bald eagle section 23.90.040 was specifically related to endangered, threatened and sensitive species; the bald eagle no longer falls into that category. The regulations no longer apply since the bald eagle was delisted. Councilmember Nelson referred to the WDFW website which stated although the bald eagle is no longer listed as state threatened specifies, it is still remains classified by WDFW as a state sensitive species and because they are still vulnerable and may continue to decline, cities and counties may continue to protect eagles under local critical area rules pursuant to the GMA. Mr. Lien agreed the City had that option. There used to be 3-4 nests in Edmonds; in the past when development was proposed within that area, developers were referred to the State for regulation. Since the bald eagle was delisted, this section of the code has not been applied. Mr. Booy offered to research, noting in projects outside of Edmonds they have looked at eagle nests through the WDFW requirements for certain kinds of activities such as pile driving. Mayor Earling suggested Councilmembers refer any substantive questions to Mr. Lien prior to the next work session. Councilmember Mesaros suggested Council be provided the Washington State Noxious Weed Control Board’s list of noxious weeds. He asked if there were other lists of noxious weeds. Mr. Lien explained the noxious weed list the City uses is the Snohomish County Noxious Weed Board’s list because the State Noxious Weed Board delegates to the County. With regard to the bald eagle, Councilmember Mesaros suggested the code refer to the State regulations. Mr. Lien encouraged Councilmembers to contact him with any specific issues they want addressed at the September 22 meeting. He will provide additional information regarding bald eagles and restoration projects. Council President Fraley-Monillas encouraged Councilmembers to refer questions to Mr. Lien as only 60 minutes is scheduled for this item on September 22. F. PRESENTATION OF AN AGREEMENT WITH QUIET ZONE TECHNOLOGIES FOR THE WAYSIDE HORN PROJECT Public Works Director Phil Williams explained the City solicited Requests for Qualifications/Proposals and received three responses. A selection committee reviewed the responses and recommends Quiet Zone Technologies as the preferred vendor. This is a professional services agreement as well as a design/build. QZT will do the design of a trackside warming system at Dayton and Main Streets, a highly directional sound generator that mimic railroad horns but in a small footprint that does not spread to the community and reduces the footprint of the noise. It will be a welcome addition to Edmonds for anyone who lives or recreates near the railroad tracks. The agreement for approximately $208,000 includes a management reserve which can only be used by the vendor if specific tasks are authorized by the City. QZT’s portion of the contract is approximately $189,000 split between the design and construction phases. The 2015 Packet Page 543 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 16 Councilmember Bloom observed the cost of the Sunset Avenue Walkway had increased from $1.9 million to $2.35. Mr. Williams answered until the scope of the project is known, the cost is unknown. A number was developed quite a long time ago associated with a full size Sunset Avenue Walkway that included a raised, decorative pathway all along the west side of the street. The project will likely look different than original scope, be less expensive and robust with fewer improvements and concentrated on the two ends. He did not see the cost estimate being particularly relevant but it could be reduced if the Council wished. Councilmember Bloom asked if the goal was to have that decision made before the Council votes on the CIP/CFP. Mr. Williams answered the cost estimate would not be changed unless the Council requested. The exact scope of the project will not be completed by the time the CIP/CFP is adopted. Mayor Earling declared a brief recess. E. CONTINUED REVIEW OF CRITICAL AREA REGULATIONS UPDATE Senior Planner Kernen Lien explained this is the second in-depth review with the Council of the Critical Area Ordinance (CAO) update. As he did not receive any questions from Councilmembers as a result of the first review, he will highlight a few items in the update. He described critical area restoration projects:  New Section ECDC 23.40.215  Provide relief from standard critical area buffer for restoration projects that is not required as mitigation for a development proposal  Restoration Project involves: o The day-lighting of a stream, or o Creation or expansion of a wetland that would cause a landward expansion of the wetland and/or wetland buffer In response to a Council comment at the previous meeting, whether the restoration provisions were tight enough and whether a 1-inch expansion of a wetland would allow a substantially reduced buffer, the restoration project relief was amended slightly:  Expanded buffer: that portion of the stream or wetland buffer that extended landward as a result of the restoration project (not associated with a development proposal)  May apply a buffer that is not less than 75% of the expanded buffer  Request a buffer between 50% and 75% of expanded buffer if: o 75% buffer would significantly limit use of the property o Minimum necessary to achieve restoration project o There will be a net environmental benefit o Granting relief is consistent with the purposes of the critical area regulations Mr. Lien provided a drawing of an example of an existing wetland with a 50 buffer, expanded buffer and a 75% relief buffer. He reviewed changes made in response to a comment at the September 8 presentation that the estuarine wetland buffer was missing from the wetland buffer categories:  Added Category I – Estuarine Wetland Buffers to ECDC 23.50.040.F  Modified Category III wetland buffers to be consistent with the Guidance for Small Jurisdictions He reviewed changes made in response to a comment at the September 8 presentation regarding Bald Eagle habitat:  Existing provisions under Endangered, Threaten, and Sensitive Species o References WAC 232-12-292 o Only applies when threatened or endangered in Washington State  Added new section ECDC 23.90.040.E referencing Federal Bald and Golden Eagle Protection Act Packet Page 544 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 17 Mr. Lien highlighted changes related to critical area report and determinations:  Critical area reports and determinations valid for 5 years  Critical area determination after 5-years o New determination, or o New assessment verifying previous determination  Critical area report after 5-years o Determine if revision or additional assessment necessary He highlighted changes to allowed activities and exemptions:  ECDC 23.40.220.C.7 – Select Vegetation Removal  ECDC 23.40.230.C.2 – Operation and Maintenance includes normal maintenance of vegetation performed in accordance with best management practices o Would allow removal of alder seedlings  “Normal maintenance of vegetation” means removal of shrubs/non-woody vegetation and trees (less than 3-inch diameter at breast height) that occurs at least every other year. Maintenance also may include tree topping that has been previously approved by the City in the past 5 years. He highlighted new provisions related to penalties for critical area violations – ECDC 23.40.240.E:  Currently references tree cutting penalties in ECDC 18.45  Maintain reference to tree cutting penalties, and  $3 per square foot penalty of impacted critical area and critical area buffer He reviewed next steps:  Comments from state and tribal agencies (Commerce, Ecology, WDFW)  October 6: City Council Public Hearing  Consideration for Adoption Councilmember Petso asked if the City has to follow Best Available Science (BAS) in developing the CAO or does BAS only have to have been considered. Mr. Lien answered generally BAS has to be followed; jurisdictions can deviate from BAS if there is a documented reason to do so. For example, the City deviated with regard to the restoration project, allowing a buffer reduction to 50%; that is not really supported by BAS but it provides a net benefit to critical areas. Other things that may be a slight deviation from BAS include physically separated and functionally isolated; that has not been studied and there is no peer review report but because Edmonds was developed prior to adoption of critical area and environmental regulations, the intent is to provide a net benefit to critical areas. Mr. Taraday said in looking at this in the context of the Shoreline Management Act (SMA) and Shoreline Management Program (SMP), BAS is a factor but not the only factor jurisdictions are allowed to consider. He offered to provide a more detailed explanation in the future. Councilmember Petso referred to development within the previously developed footprint, noting that also may not be entirely consistent with BAS. She suggested gravel be deleted from the definition of previously developed footprint. She questioned why gravel and a structure would be treated the same; she acknowledged a 5-story structure represented previously developed but gravel will revegetate. Mr. Lien answered the interim ordinance regarding previously developed footprint defined developed footprint as all impervious surface areas which included gravel. He displayed an aerial of stream between two house and photograph of the stream adjacent to a gravel parking area. By the definition, that is a previously developed area. If a garage was added to that area, it would not be adding new impervious surface and by allowing some development in exchange of the buffer achieves a net benefit to critical areas instead of no change to the buffer if no development is allowed. Gravel is listed because it is an impervious area and the addition of a building would not increase the impervious surface area. Packet Page 545 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 18 Councilmember Petso commented she has never had impervious gravel; the gravel she has experienced is pervious to water, vegetation, etc. Mr. Lien said gravel is defined as an impervious surface in the State stormwater regulations. Councilmember Petso asked whether the Council could change the definition of previously developed area to be only structures. Mr. Lien answered the definition of previously developed area could be changed; the existing definition includes gravel, blacktop, structures, and several other things. Councilmember Petso recalled discussion at the September 8th meeting about buffer reduction and buffer averaging; it was her understanding averaging was a better way to protect critical area buffers. Mr. Lien responded both buffer averaging and buffer reduction are allowed but buffer averaging is preferred. A change was made in the draft code related to the amount of buffer averaging and buffer reduction that could occur. In the existing code the buffer can be reduced or averaged up to 50% and a buffer width reduction and buffer averaging could be combined on the same project. The draft code does not allow the buffer to be reduced or averaged not more than 75% and averaging and reduction cannot be combined. Councilmember Petso agreed that was a change for better but asked why buffer reduction would be allowed at all when buffer averaging was a better tool. Mr. Lien responded it is another tool in the toolbox. Jim Keeney, ESA, explained depending on land used on adjacent properties, buffer averaging may not be an option; therefore, a secondary choice would be buffer reduction. Buffer reduction provides some flexibility without overly restricting potential land uses on a property being redeveloped. Councilmember Bloom commented the imperviousness of gravel depends on how deep it is. She agreed with Councilmember Petso’s suggestion to eliminate gravel as an impervious surface. She commented the stormwater regulations may consider a different depth. Mr. Lien provided the definition of footprint of development, the area of a site that contains legally established buildings, concrete, asphalt, or gravel paved roads, parking lots, storage areas or other paved areas, driveways, walkways, outdoor swimming pools and patios. He offered to confer with Stormwater Engineer Jerry Shuster to determine how that definition could be tweaked. He pointed out a gravel paved road as well as a graveled parking area that was driven on a great deal and was packed down were impervious. A walkway with two inches of pea gravel may not be impervious. Councilmember Bloom referred to the reasonable use definition that states “while also allowing for reasonable use of private property.” She asked whether that meant private property and did not include public property such as the Port, Woodway Fields, School District, City owned property, etc. Mr. Lien provided the definition of reasonable economic uses, “the minimum use to which a property owner is entitled under applicable state and federal constitutional provisions in order to avoid taking and/or violations of substantive due process.” The definition was amended a few years ago to omit reference to a single family residence. Mr. Taraday said that raises the question whether a governmental entity could sue the City for a taking. He suspected governments that hold property in a propriety capacity likely have property rights and if violated could lead to a constitutional violation. For example if General Motors is a person for constitutional purposes, a municipal corporation could also be a person and therefore entitled to constitutional rights. If that was an important issue to the Council, further research could be done. Mr. Lien referenced the critical area section, advising A.1 addresses critical area variances for public agencies and A.2 addresses variances for private properties. Councilmember Bloom reiterated the definition refers to private property. Mr. Lien again referenced the definition of reasonable economic use on page 32 of definitions. Councilmember Bloom said she read a statement somewhere, possibly in the introductory statement that included “while also allowing for reasonable use of private property.” Mr. Taraday said in the vast majority of instances the City would be dealing with private property. Packet Page 546 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 19 Council President Fraley-Monillas referred to the proposed $3 per square foot penalty for activities like filling a wetland. She asked if there was also a requirement to rehab what was done. Mr. Lien answered the violation would have to be rectified in addition to paying a penalty. Council President Fraley-Monillas calculated filling a 2,000 square foot wetland would only result in a $6,000 penalty. Mr. Lien said fill was used as an example but mowing down vegetation in a wetland would be another example. Council President Fraley-Monillas asked how $3/foot was determined. Mr. Lien said that is the cost of a simple planting plan for wetland mitigation. Council President Fraley-Monillas did not view that as enough for destroying a critical area. Mr. Lien said he compared it to the current tree cutting violation where a violator can be fined up to $9,000 for removing one tree in a critical area. Council President Fraley- Monillas asked if anyone had been ever been fined $9,000 for the removal of one tree. Mr. Lien answered yes, the last tree cutting violation was appealed to the Hearing Examiner and the $23,000 fine was upheld. Another appeal of a $45,000 fine for the removal of multiple trees is coming up. He explained he was comparing the fine to the current tree cutting violations since that was what this section referenced. There could be a critical area violation without removal of a tree but since the section refers to the tree cutting fines, this fine would be comparable. Council President Fraley-Monillas suggested separating a tree cutting fine from a wetland violation. Councilmember Buckshnis commented the CAO reads very well. She referred to standard buffers, wetland categories and scoring of habitat and asked how the habitat score was determined. Mr. Lien explained the scores come from a wetland delineation which is a change in the science in the last ten years. When a wetland scientist delineates a wetland, a number of scores are calculated to categorize the wetland. One of those scores, largely on which buffer widths are based, is related to habitat; higher habitat scores require wider buffers. Councilmember Buckshnis referred to Category 1 Estuary such as the Edmonds Marsh which requires 150 feet. She asked if that was 150 feet from the ordinary high water mark (OHWM) like the SMP. Mr. Lien answered it is from the edge of the wetland which is same as the OHWM in the SMP. Councilmember Buckshnis referred to the differentiation between setbacks and buffers in 23.80.070 and the addition of a buffer requirement. She recalled in the SMP some citizens took issue with including the buffer in the setback. Mr. Lien answered it a little different in the critical area regulations. He referenced building setbacks in 23.40.280. In the existing code the buffer is the area adjacent to the wetland, stream, or slope and there is an additional 15-foot building setback. The change in the draft COA is related to geologically hazardous area; the buffer or setback for geologically hazardous area is determined by a geotechnical report. Councilmember Buckshnis referred to the section regarding mitigation ratios and the table of wetland categories and ratios for rehabilitation only and enhancement only (packet page 53 of 90). Mr. Lien explained this came from Department of Ecology’s Guidance for Small Jurisdictions. Mr. Keeney explained the general concept is it is harder to create a new wetland than to rehabilitate an existing wetland. The intent is to encourage the use of natural systems rather than to make new ones. Ecology reviewed the scientific literature to develop these ratios; the primary driver of that science was Dr. Tom Ruby, Department of Ecology, who has experience in wetland modeling. Mr. Kenney summarized the table is basically Ecology’s assimilation of all the science and making it applicable to land planning processes. Councilmember Buckshnis relayed her understanding of his explanation was Ecology would rather have a wetland enhanced than recreated. Mr. Keeney explained a lot more must be done to get the same credit for creation or reestablishment. Councilmember Nelson expressed appreciation for the updated information regarding Bald Eagles. He referred to definitions and the experience/qualifications for geologist, geotechnical engineer and qualified critical area consultant, observing a geologist is no longer required to have a license and the experience Packet Page 547 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 20 requirement was removed. Mr. Lien said that information was relocated in the code. He offered to email it to Councilmember Nelson. Councilmember Johnson recommended when a penalty is assessed, restoration or rehabilitation also be required. Mr. Lien referred to 23.40.240 Unauthorized critical areas alterations and enforcement; paragraph B addresses requirement for a restoration plan. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS SECONDED, TO EXTEND TO 10:10 P.M. MOTION CARRIED UNANIMOUSLY. Councilmember Bloom recalled the presentation identified tree topping as maintenance and if approval had been given in the past, approval would be given to top trees. She asked if there were any criteria for restricting or prohibiting tree topping. Mr. Lien explained tree topping is considered tree cutting; topping is generally frowned upon by arborists. A tree cutting permit is required to top a tree. A lot of trees in the City have been topped in the past. Once a tree is topped and grows out, the branches are not as strong and do not grow as well and it needs to be maintained which is why that provision is included. He clarified it did not refer to new topping but maintaining trees that had already been topped in a safe manner. Councilmember Bloom asked if there was clarity in the code that tree topping was not allowed unless it was approved in the past. Mr. Lien read the definition of alteration, “Alteration” means any human- induced action which changes the existing condition of a critical area or its buffer. Alterations include, but are not limited to: grading; filling; dredging; draining; channelizing; cutting, pruning, limbing or topping, clearing, relocating or removing vegetation; applying herbicides or pesticides or any hazardous or toxic substance; discharging pollutants; paving, construction, application of gravel; modifying for surface water management purposes; or any other human activity that changes the existing landforms, vegetation, hydrology, wildlife or wildlife habitat value of critical areas.” Councilmember Bloom relayed her understanding that the way the City finds out that any of that has occurred is via code enforcement. Mr. Lien answered generally yes. Councilmember Bloom referred to small hydrologically isolated wetland (packet page 50 of 90) where the size was changed from 500 to 1,000. She asked whether the size of the smallest critical area had been increased to 1,000 from 500 square feet. Mr. Lien said most of the language is from the Guidance for Small Jurisdictions but was tweaked slightly so that a small hydrologically isolated wetland was no longer an exempt wetland but a specific category of wetland. Hydrologically isolated means it is not connected to a stream or other wetland complex. This section only applied to Category III and IV wetlands that have a low habitat score. He summarized these wetlands are not exempt but are exempt from a few of the provisions such as they do not necessarily have to have buffers, mitigation sequencing must occur before a wetland can be impacted but a mitigation plan must be developed to replace lost wetland functions and values. For example if a small wetland was filled, an onsite rain garden could be established to replace it. He clarified 500 square feet was in the existing code and 1,000 is from Ecology’s Guidance for Small Jurisdictions. Councilmember Bloom asked for an explanation of the in lieu fee program. Mr. Lien responded that was related to mitigation, a small site that impacted a wetland but there was no opportunity to mitigate on site. The in lieu fee program allows a property owner to put money toward wetland mitigation in another location. Councilmember Bloom asked if that wetland would be within the City. Mr. Lien answered typically it is desirable to have mitigation occur within the same drainage basin. The one instance where it may occur outside the City is via a certified wetland bank which has defined service areas. He did not envision Edmonds being within the service area of a certified wetland mitigation bank due to short drainages that go directly to Puget Sound. Packet Page 548 of 564 Edmonds City Council Approved Minutes September 22, 2015 Page 21 Councilmember Bloom referred to discretion of the director as well as the term shall which appear a lot in the CAO. She was puzzled by the numerous opportunities for the discretion of the director when there were so many statements of shall. She asked how that was resolved. Mr. Lien said often someone in City must make a call; the director is the highest ranking person. There are definitions in the code where shall means imperative. Not everything in the critical area is imperative; when there is a judgment call, the director makes that decision. Councilmember Bloom referred to the definition of director which means the City of Edmonds Development Services Director or his/her designee. She suggested tweaking the language to ensure it was the director’s responsibility rather than someone the director designates. Mr. Lien explained ultimate authority falls to the director. How it works, there are four planners in the City, they do not go to the director to interpret every sentence in the code. Questions about the code or how the code is applied are brought to the director. Councilmember Bloom suggested the definition of director be the Development Services Director and delete designee. Development Services Shane Hope said the term “or designee” is used because it means the director makes the decision unless he/she designates someone else in his/her absence. The term director means the highest person responsible. Councilmember Bloom commented these decisions do not have to be made immediately so she felt any important decisions up to the discretion of director should be reviewed by director. She requested eliminating “his/her designee.” Mayor Earling suggested Councilmembers forward any additional questions to Mr. Lien. Mr. Lien advised he will provide highlights and respond to any additional Council questions at the October 6 public hearing 8. MAYOR'S COMMENTS Mayor Earling reported on the AWC legislative meeting he attended yesterday. The focus of the legislative session will be education, education, education. Elections are upcoming in 2016 for some of the Senate and all of the House so the legislative session will only be 60 days. 9. COUNCIL COMMENTS Councilmember Nelson announced the Diversity Commission is seeking applicants; the deadline for applications is September 30. Council President Fraley-Monillas reminded the public to get a flu shot. The vaccine is a better strain this year and it is important to get vaccinated early. 10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Packet Page 549 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 4 Shannon Roeder, Edmonds, spoke regarding Seaview Woods. She was pleased the Council was reviewing the critical area regulations. She has lived in Edmonds for 29 years at this same location and has seen a lot of improvement and things left as they are to help citizens enjoy the Edmonds way of life. She loves the birds, trees and wetlands. She and her son have hiked Seaview Woods and nearby areas for many years; her son’s Eagle Scout project was a trail improvement in the wood s. Mayor Pro Tem Fraley- Monillas interrupted and suggested she make her comments during the public hearing. Councilmember Bloom asked Mr. Taraday to address Mr. Hertrich’s comments regarding the ILA. Mr. Taraday responded he has not been interacting directly with the superintendent but has been working with their lawyer. He acknowledged it was conceivable the District was playing games with the City. He sent the District a draft and is awaiting a draft back from the District. He has not reached any conclusion about what that means. Councilmember Bloom asked whether there was a deadline, noting there the funds related to the fields may need to be reallocated and an alternate location found for the community garden. Her impression from Mr. Hertrich’s comments is that the District is not involved in negotiations. Mr. Taraday said that is news to him; the District’s attorney has not informed him they are not sending the City a draft or that the deal is done, he is still expecting to see a draft. Councilmember Bloom said from her perspective as a Councilmember, she would like to know where the ILA stands and to know soon so the Council can make decisions about the funds that have been allocated. Mayor Pro Tem Fraley-Monillas suggested have further discussion under Council Comments. 7. PUBLIC HEARING A. PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE CITY OF EDMONDS CRITICAL AREA REGULATIONS CONTAINED IN CHAPTERS 23.40 - 23.90 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) AND ASSOCIATED CODE AMENDMENTS RELATED TO FREQUENTLY FLOODED AREAS IN CHAPTER 19.00 ECDC AND CHAPTER 21 ECDC Senior Planner Kernen Lien reviewed the background and purpose:  GMA (1990) requires identification, designation, and protection of critical areas  Purpose of the CAO (CAO) is to protect: o Natural environment o Public health and safety o Once lost, function and value of critical areas very difficult to restore.  Existing CAO –established from comprehensive update in 2004 and 2005 He described what critical areas are:  Frequently flooded areas  Geologically hazardous areas o Landslide, erosion, seismic hazards)  Fish and wildlife habitat conservation areas (FWHCAs) o Streams o Habitat for listed and sensitive fish and wildlife species o Lakes  20 acres  Wetlands  Aquifer recharge areas (none in Edmonds) Packet Page 550 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 5 He reviewed the CAO update process  GMA requires cities to update CAOs on the same 8-year Comprehensive Plan update timeline  Consideration of Best Available Science (BAS)  Revise Code o Five Planning Board meetings including July 8 public hearing and July 22 recommendation o City Council review  Adoption of revised code He described consideration of BAS in the critical area update:  RCW 36.70A.172 “…cities shall include the best available science in developing policies and development regulations to protect functions of values of critical areas.”  Other factors may be considered  WAC 365-195-915 criteria for including and departing from BAS Mr. Lien reviewed significant updates:  Geologically Hazardous Areas o Update requirements for geotechnical reports o Update how buffers are determined o Slight changes in how geologically hazardous area are defined  Wetlands o Bring wetland regulations consistent with Ecology’s Guidelines for Small Jurisdictions  Native vegetation in RS-12 and RS-20 zones o Provide more definition to the type of habitat to maintain o Current regulations have similarities to a King County ordnance that was struck down  Physically separated/functionally isolated buffers o Added definition  Development within existing footprint o Added provisions  Restoration project relief o New provision modeled after a SMA provision  Frequently flooded areas o Regulated in building code, require structures in the coastal flood hazard area to be constructed 2 feet above base flood elevation. Change definition of height so that zoning height would be measured from the elevation that is 2 feet above the base flood elevation in the coastal flood hazard area. In response to a question raised at the last meeting regarding whether gravel is considered a developed footprint, Mr. Lien explained Stormwater Engineering Program Manager Jerry Shuster indicated stormwater regulations consider compacted gravel impervious surface. He provided a slightly amended definition of Footprint of Development: “Footprint of Existing Development” or “footprint of development” means the area of the site that contains legally established: building; roads, driveways, parking lots, storage areas, walkways or other areas paved with concrete, asphalt or compacted gravel; outdoor swimming pools; and patios.” Mr. Lien recalled a suggestion was made at the last Council meeting to reconsider the penalties section ECDC 23.40.240.E:  Currently reference tree cutting penalties in ECDC 18.45  Maintain reference to tree cutting penalties, and  As a violation could occur that did not include cutting a tree, “up to” $3 per square foot penalty of impacted critical area and critical area buffer was added Packet Page 551 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 6 Mr. Lien explained most of Ecology’s draft comments have been incorporated into the critical area regulations. Recommendations he did not include are related to:  Buffer reduction – ECDC 23.50.040.G.4 o Currently allow buffer reduction and buffer averaging up t o50% of standard buffer and can do both o Change proposed to no longer allow both, only allow one or the other o Buffer averaging is preferable to buffer reduction o Buffer averaging is within the Ecology’s Guidelines for Small Jurisdictions o Both buffer averaging and buffer reduction, the buffer cannot be reduced to more than 75% of the standard buffer Mr. Lien explained the reason he did not make the change in response to Ecology’s comments is information in BAS states buffer reduction is consistent with BAS. He read from page 6 of the current BAS report: “Granger et al. (2005) notes that for some situations where the buffer is composed of non- native vegetation, and therefore providing limited functions and values, simply applying a fixed width buffer may fail to provide the necessary characteristics to protect a wetland’s functions. In these cases, it can be better to restore the buffer through enhancement activities.” He explained Granger et al. is a Wetlands in Washington State Guidance for Protecting and Managing Wetlands, Department of Ecology’s main guidance on BAS for wetlands. In a developed community like Edmonds where there are yards and landscaping up to these areas, simply requiring a flat buffer does not really improve the critical area. One of the goals in developing the regulations was to obtain improvement of some critical areas. He summarized this was consistent with BAS per Ecology’s guidance. Another change that was not made is related to:  Critical area restoration projects o Do not want to discourage projects that provide a net benefit. o New Section ECDC 23.40.215 o Provide relief from standard critical area buffer for restoration projects that is not required as mitigation for a development proposal o Restoration project involves:  The daylight of a stream, or  Creation or expansion of a wetland that would cause a landward expansion of the wetland and/or wetland buffer o Restoration project relief  Expanded buffer: that portion of the stream or wetland buffer that extended landward as a result of the restoration project  May apply a buffer that is not less than75% of the expanded buffer  Request a buffer between 50% and 7% of expanded buffer if: - 75% buffer would significantly limit use of the property - Minimum necessary to achieve restoration project - There will be a net environmental benefit - Granting relief is consistent with the purposes of the critical area regulations Mr. Lien displayed a slide illustrating a wetland restoration project, identifying the existing wetland and the standard 50-foot buffer. A restoration project that expands the wetland landward would result in an equivalent expansion of the standard buffer. The relief provision allows the expanded buffer to automatically get the 75% relief for the expanded buffer and could potentially ask for a 50% relief of the expanded buffer. The intent is not to discourage restoration projects. Packet Page 552 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 7 Mr. Lien recommended Council direct staff to develop an ordinance adopting the proposed amendments to the critical area regulations as contained in Exhibits 1 and 2. Councilmember Buckshnis inquired about the timeframe for approval, noting she was not ready to take action tonight. Mr. Lien said July was the statutory deadline for all the updates but it needs to be approved this year for sure. Councilmember Buckshnis relayed the Council has been receiving emails with no content other than stating the person wants to be a party of record. She asked why a person would want to be party of record but not make any comment regarding the critical area regulations. City Attorney Jeff Taraday answered this is a legislative process, not quasi-judicial process where there are parties of record. He was uncertain the City’s code defines party of record in the context of a legislative process. He was unclear about the motive behind those emails and requested Councilmember Buckshnis forward one to him. Councilmember Buckshnis asked the date of the stormwater manual referenced in the critical area regulations. Mr. Lien answered the 2005 manual. Councilmember Bloom referred to Mr. Lien’s statement that he did not include all Ecology’s recommendations and that that decision was supported by BAS. She referred to Ecology’s statement regarding buffer width reduction through enhancement, “Reducing wet land buffers to 75% of their standard buffer width and expecting enhancement to maintain the effectiveness of the buffer is not supported by BAS.” She asked why Mr. Lien recommended something that Ecology is clearly stating is not supported by BAS. Mr. Lien said what he read was from Wetlands in Washington State Volume 2, Guidance for Protecting and Managing Wetlands, which is the guidance from Ecology. He noted BAS is largely conducted in rural areas where buffers already exist. Not a lot, if any, BAS reports address buffers in an urban environment where buffers are largely degraded. The previous BAS also addressed this, “In assessing the potential effectiveness of Edmonds updated wetland buffer widths and comparing them to mandates of BAS, it is important to remember that much of the literature on wetland buffer width as cited above was developed from studies in rural areas, forested regions, and generally more pristine natural environments. As mentioned above, areas within the jurisdiction of Edmonds cannot be expected to provide habitat for species requiring large contiguous areas of forest habitat.” He summarized consideration has to be given to the science, where it was done and the environment where it is implemented. What is included in the critical area regulations is consistent with Ecology’s guidance and BAS document in the City’s BAS report. Councilmember Bloom said she did not understand the majority of what Mr. Lien said because he knows more about it than she does. She reiterated her concern with Ecology’s statement regarding buffer width reduction through enhancement. Ecology also states in their comments, “Although we support voluntary restoration of habitat, the buffers should be wide enough to protect the wetland’s necessary functions. She said Mr. Lien was making an interpretation based on BAS but Ecology is saying the City’s regulations are not meeting it. Mr. Lien disagreed he was making an interpretation, he was reading from Ecology’s guidance. Councilmember Bloom referred to the language Mr. Lien read that includes “for some situations.” Mr. Lien said “some situations” refer to urban environments like Edmonds where there are landscaped lawns right to the edge of streams and wetlands in many cases. He said just requiring a buffer of a certain distance without enhancement will not improve the critical area. In some situations like Edmonds, it makes more sense to enhance the buffer area to improve the buffer and critical area rather than requiring a standard buffer. He said Ecology’s comments are draft comments; he has talked to Ecology and did not know if the City will receive any official comments. He will point out to Ecology the section that he referred to with regard to buffer reduction. Packet Page 553 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 8 Councilmember Petso cited from the Granger et al. document, paragraph 8.3.8.5 that appears to say while it is true a fixed buffer width is not always good enough, if a properly vegetated buffer cannot be provided, a larger buffer, not a smaller buffer, is necessary. She offered to send that language to Mr. Lien and Council. She offered to speak with Mr. Lien directly or discuss this further at a future meeting. Mr. Lien answered there are provisions in the CAO regarding expansion of buffers in that situation. He referred to page 41, Section F.1.c, “The standard buffer widths presume the existence of a relatively intact native vegetation community in the buffer zone adequate to protect the wetland functions and values at the time of the proposed activity. If the buffer is composed of nonnative vegetation, lawn, or bare ground, then, at the discretion of the director, the buffer width may be increased or an applicant may be required to either develop and implement a wetland buffer enhancement plan to maintain the standard width or widen the standard width to ensure that adequate functions of the buffer are provided.” He noted there are situations where it makes sense to allow flexibility in the urban environment. Councilmember Petso asked where that is stated in the Granger et al. document. Mayor Pro Tem Fraley-Monillas asked when the 2005 stormwater regulations will be updated. Public Works Director Phil Williams answered the City is in the process of updating the existing regulations as part of the overall code update. There will be a separate section regarding stormwater and all cross references corrected in the existing code. Ecology’s deadline for updating the stormwater regulations code is the end of 2017; staff’s goal is to complete it by the end of 2016. Mayor Pro Tem Fraley-Monillas assumed the new stormwater regulations will impact the CAO. Mr. Williams answered the stormwater regulations are generally related to development and could apply in a critical area. The effort is to update the development code so that new buildings and qualifying remodels will be brought up to new stormwater management code. Mr. Lien explained Mr. Shuster looked through the critical area regulations update with an eye toward the stormwater update and a few amendments were made so that it is consistent with the stormwater update particularly what is allowed in buffers. Mayor Pro Tem Fraley-Monillas questioned how the critical area regulations could be updated to meet the stormwater regulations if staff did not know what they will look like. Mr. Williams clarified staff does know what the new stormwater regulations look like, the difficulty is integrating them into the code. Simply adopting the most recent stormwater guidance would create enforcement issues within the existing code; it needs to be done as one effort. Mayor Pro Tem Fraley-Monillas asked whether staff was using the 2005 stormwater regulations to update the code. Mr. Williams answered when a development proposal is submitted, it is reviewed against the 2005 regulations which are still relatively aggressive. There is a 2012 version and a recent tweak that takes it to 2014. He said those were not major advancements but need to be captured in the City’s code. Councilmember Nelson said he would also like more time to review the critical area regulations. He referred to a statement in the agenda memo that more study is needed to fully develop standards for retention and connection of Biodiversity Areas and Corridors. He asked what that would entail. Mr. Lien answered there was reference in the Comprehensive Plan to developing an Urban Forest Management Plan. That plan could include information related to Biodiversity Areas and Corridors such as where the corridors exist, the forest canopy, goals, etc. The provisions in the critical area related to that are in the RS-12 and RS-20 zones; those zones were established in large part due to the presence of critical areas, primarily northern Edmonds. This update provides better definition to the type of habitat that is desired; an Urban Forest Management Plan could include more definition regarding corridors, habitat, etc. Councilmember Nelson asked the timeline for the Urban Forest Management Plan. Mr. Lien answered there is a proposal for funding in the 2016 budget. Councilmember Bloom asked what form the 2005 stormwater regulations were in. Mr. Williams answered they are Ecology’s and the City tries to duplicate them but they are not currently in City code. Packet Page 554 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 9 Councilmember Bloom asked why it was necessary to include the 2012/2014 stormwater regulations in the code. Mr. Williams answered there are specific stormwater regulations that are City regulations; the intent is to make them consistent with the 2005 Ecology document. The City uses its own regulations to evaluate development proposals. Working with the consultant, the stormwater-specific provisions of the code are being rewritten to update it to the 2012 and 2014 regulations. If the City was using the 2005 regulations that are not integrated into the code, Councilmember Bloom asked why not just adopt the 2014 stormwater regulations and integrate them into the code over time. She found that preferable in order to ensure critical areas are preserved and the code fully updated. Mr. Williams answered the 2005 and 2014 regulations are not as different as one might think. The primary difference is everything that happens upfront such as taking into account preservation of native vegetation, minimize the amount of impervious surface, etc. Those issues need to be incorporated into the development code as they may impact stormwater issues. He agreed the stormwater regulations need to be updated but appropriate references to the development code are needed which is part of the current update. He commented it may sound simplistic but it is not easy to do and takes a great deal of effort and expense. Development Services Director Shane Hope said there may be more discussion regarding that effort when staff provides an update on the development code update later this month. She summarized stormwater regulations apply in critical areas. Mayor Pro Tem Fraley-Monillas opened the public participation portion of the public hearing. Gary Nelson, Edmonds, said he was encouraged by the type of questions the Council is asking regarding changes in the CAO. He said many who submitted recommendations, including the Department of Ecology, have lost track of the goals of the GMA. He encouraged Councilmembers to look at RCW 36.70A and 020. Four of his favorite aspects are: 1. Encourage development. As Edmonds is total within the Urban Growth Area, most of that will be accomplished via infill which is becoming more and more difficult due to severe regulations on property owners 2. Encourage affordability of housing 3. Protect private property rights of landowners from arbitrary and discriminatory actions 4. Applicants for state and local government permits will be processed in a timely and fair manner. Mr. Nelson relayed the following with regard to the critical area regulations:  Concern with expanded reporting for anything done in critical area from three years to five years. Most developments are sold within three years.  Support expanded buffer  Support exceptions regarding controlling water courses from intrusion by culverts or bridges  Concerned about $3/square foot penalties  Concern with property owner recording critical areas on their property  Concern with requiring extension of bond holding from 3-5 years Roger Hertrich, Edmonds, commented this is a big code section and he agreed the Council should allow more time for review. He expressed concern regarding what can and cannot be cut in a critical area. He recalled a comment during Audience Comment at a previous meeting regarding including alders as a tree that can be removed and that state regulations allow removal up to 4-inch diameter. Mr. Hertrich displayed 3-inch and 4-inch sections of a tree and suggested if removal of a 3-inch tree was allowed, 4- inch was not much bigger and suggested removal of up to 6-inch diameter should be allowed. He did not find any scientific evidence regarding the size of trees that can be removed. He pointed out a lot of properties in Edmonds are within critical areas but many have flat yards and only step edges. However, the City will not let a property owner remove a tree without providing a great deal of scientific evidence which he felt was arbitrary. He suggested the City needs to treat citizens fairly and not allow staff to make a determination that a tree in a critical area cannot be removed if it is a safety concern. Packet Page 555 of 564 Edmonds City Council Approved Minutes October 6, 2015 Page 10 Shannon Roeder, Edmonds, said she and her son have hiked through Seaview Woods and the surrounding area for many years and her son did a trail project in Seaview Woods for his Eagle Scout project. She wanted to preserve the Edmonds way of life and to preserve trees. She was pleased the City plans to develop an Urban Forest Management Plan which helps retain native plant species, animals and birds in area. She urged the Council to consider the impact that critical area regulations regarding slopes and wetlands have on the community as a whole. She was concerned Seaview Woods would be overrun with development and wanted the footprint remain and not be developed much beyond what currently exist due to limited infrastructure such as sidewalks in the area. She urged the Council to move forward to preserve Edmonds. Dave Tietzel, Edmonds, reported he learned from Keely O’Connell, Earth Corp, that fish live in Shell Creek, Perrinville Creek and Willow Creek. He naively assumed streams were toxic wastelands, ecology deserts due to pesticides and fertilizers. Ms. O’Connell informed him salmon return partway up Shell Creek. The volunteers at the Shell Creek Hatchery informed him there is a healthy population of Bull trout in Willow Creek. The City has the opportunity to protect those fish and resources and to enhance the quality of water via the CAO to encourage a greater population of fish. He urged the Council to carefully consider the critical area regulations and take steps to preserve the City’s waterways. Susan Paine, Edmonds, relayed she drove past the Oso mudslide today and was stunned by the devastation due to logging that occurred in those areas. She was pleased the Council wanted more time to study critical area regulations. She recommended using the most up-to-date state regulations as critical areas deserve the best science available. The City’s waterways are all very sensitive to development. Councilmember Bloom read an email from Maggie Pinson, Edmonds, expressing concern the City already has a poor track record of protecting valuable habitat areas, open space areas, natural meadows and other areas included in the definition of critical areas. Edmonds is not going far enough to protect beautiful, natural spaces and they are rapidly disappearing and future generations will not have the same opportunities to enjoy nature and wetland. The City is not protecting fields, meadows, marshes, wildlife corridors, and more from development. She questioned why the open space fields at the former Woodway High School campus, surrounded by Fish and Wildlife habitat conservation areas and formerly surfaced with grass and therefore providing an obvious recharging effect on the Deer Creek Aquifer, have not received better protection from City code, City planners and City officials. Environmental conservation, air, water and soil quality and human health are critically important conversations for all. Councilmember Buckshnis said she had forwarded emails from Val Stewart and Susan Paine to the City Clerk. Mayor Pro Tem Fraley-Monillas closed the public participation portion of the public hearing. Councilmember Petso said she received a number of emails today and asked if she should forward them to staff to have them included in the record. If Councilmembers were contacted by citizens with concerns about the CAO, Mr. Taraday recommended any correspondence be forwarded to Mr. Lien. The purpose of the process is to hear concerns from the public so that the Council can direct staff to be responsive to those concerns or staff can be responsive to the concerns if they deem appropriate. It was the consensus of the Council that they wanted more time for review. Mr. Lien requested the Council email him with any specific concerns for him to address at a future meeting. He offered make another presentation at the October 27 work session. 8. AUGUST 2015 MONTHLY FINANCIAL REPORT Packet Page 556 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 8 A. CONTINUED REVIEW OF CRITICAL AREA REGULATIONS UPDATE Senior Planner Kernen Lien commented this is the fourth meeting with the City Council to discuss the Critical Areas Ordinance update. Tonight’s presentation will relate to Exhibit 3 and address development flexibility for 1) reduced buffer, 2) physical separated and functionally isolated provisions, and 3) restoration projects. Aaron Booy, ESA, recalled Council concern with development flexibilities that were not entirely consistent with Ecology guidance. The City received a comment review letter from Department of Ecology that expressed some of the same concerns. Exhibit 3 provides rationale and Best Available Science (BAS) associated with each of the development flexibilities. He summarized BAS in the Critical Areas Ordinance (CAO) update:  BAS should be included  Use of “nonscientific information” is allowed, based on: o Local conditions o Economic consideration o Social considerations  Rational and measures to minimize risk for development flexibilities should be documented He explained the flexibility included in the proposed critical area regulations are not really departures from BAS. Ecology highlighted and he agreed the development flexibilities are not fully consistent with the exact language of Ecology guidance but there is good rationale for why they will be important for ongoing protection of critical area within Edmonds. He displayed an aerial of existing Edmonds conditions, identifying Shell Creek and Hindley Creek and a built out residential development pattern where the streams run through residential neighborhoods. There is some minimal amount of riparian vegetation along the streams but homes, yards and other associated structures are built up to the edge of the streams or within 10-15 feet. There are also many examples where streams are culverted for roads and road crossings as well as other areas of historical development. He described physically separated and functionally isolated buffers:  Allowed activity under new Section, ECDC 23.40.220.C.4  Applicable to sites separated from a critical area by existing, legally established roads, trails and structures 12 feet or more in width  May be determined to be both physically separated and functionally isolated, and not subject to stream and wetland buffer provisions  The director may require a site assessment by a qualified professional to make the determination He provided a photographic example of Shellabarger Creek running between two houses with little functioning riparian corridor, rockeries on both sides of the stream, lawn on one side and gravel on the other. He displayed an aerial view of the same area, highlighting two sample scenarios where the physically separated and functionally isolated provision could be applied: 1. Addition fronting central house – not allowed (driveway less than 12 feet wide) 2. Addition on north house – potentially allowed (central house physically separates this area, functional isolation would need to be documented) Councilmember Johnson asked if this was an actual or theoretical example. Mr. Lien answered the property owner in Example #2 came to the City to inquire about an addition but did not move forward with it. Mr. Booy continued his review of physically separated and functionally isolated buffers:  Relevant BAS Packet Page 557 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 9 o Buffer effectiveness influenced by many factors, with existing alterations degrading the functional importance o Where full physical separation / functional isolation occurs, the value of maintaining the adjacent area is negligible or eliminated  Rationale for allowance – allowing for future development/ redevelopment within areas where such activity would have no impact on the nearby stream or wetland  Potential risks – misinterpretation and over-application  Measures to minimize – clear criteria, and provisions to require an evaluation of functional isolation (including new language) Give the identified risk of over-application, Councilmember Petso asked whether documentation of applicability should also be required rather than leaving it to the Development Services Director’s discretion. Mr. Booy answered that could be an option. There will be situations where a stream runs along a roadway in a ditch during past historical development and the standard buffer associated with the stream would potentially extend across the roadway to properties on the other side. In that situation, where there is a full width City roadway and a clear functional separation from the areas on the opposite side, it would be fairly cut and dry that no function is provided by the separated buffer area and a determination could be made quickly. Councilmember Petso asked why 12 feet versus another number was selected. Mr. Booy answered 12 feet was selected in discussion with the Planning Board; 12 feet is the minimum standard width for a driveway. Councilmember Buckshnis also questioned the rationale for 12 feet and asked whether the new regulations allow pervious or impervious or does it matter. Mr. Lien agreed the width of 12 feet was selected as it is the required minimum driveway width in Edmonds. The first proposal reviewed by the Planning Board was 8 feet and following discussion, they agreed on 12 feet. The 12 feet is for established roadways, paved trails 12 feet in width or more, or legally established structures or other paved areas. Councilmember Johnson observed in this example the creek has a fairly discernable physical area; in a wetland where much of the hydrologic action occurs underground, she questioned how this BAS information could be relevant. Mr. Booy answered for wetlands it would still only apply to physical separation and functional isolation in the buffer area. In a wetland area where hydrology supports wetland conditions, any modifications would not apply in that area. The criterion in the proposed amendments to the critical area regulations requires verification that there is physical separation and function isolation. In a sloped wetland or buffer where information led planning staff to believe there was a functional connection through the physical separation, they could make the determination that the criteria did not apply. It requires some review and interpretation by planning staff but the criteria and putting the onus on the developer/applicant provides the City the ability to say no when there is a functional connection. Councilmember Johnson said gravel or impervious surface seems to change the character of the hydrology. If historically there was a paved area regardless of the hydrology, she asked whether there would be an opportunity to waive the requirement. Mr. Booy agreed for a paved area with sheet flow running off it directly into a wetland or stream, there would be an important connection between the paved area and the adjacent resource. These provisions are not looking at a paved area but the area beyond it where there is no imperious surface and because of the requirement that it be functionally isolated, presumably there would be no surface water connection between the isolated area and the adjacent resource. With regard to the concern with sheet flow from an impervious surface directly into a wetland or stream, there are other provisions for those situations such as allowances for buffer reduction and development within the previously developed footprint. The focus of this provision is on areas that are on the far side of the impervious surface or structure that provides the physical separation and functional isolation. Packet Page 558 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 10 Councilmember Johnson asked if the physically separated and functionally isolated language came from DOE. Mr. Booy responded this language is not included in DOE’s guidance for small cities . Mr. Lien explained there is a similar provision in the Shoreline Management Plan. Staff developed this as a result of encountering it while implementing the critical area regulations over the past 10 years. He referred to the photograph of a stream that is highly channelized; there is a house adjacent to the stream, but because it is technically within the buffer, an addition would not be allowed. This is a means of providing some flexibility given that the City is highly developed and in example #2, the addition would not have any impact on the stream. If the addition is physically separated and functionally isolated, by definition, it will not have any impact on the critical area. A number of jurisdictions have similar language including Tacoma and eight others. Mr. Booy advised through his work with other communities this is often a practice that is not addressed in the code; the standard buffer requirement is not applied for roadways, legally established structures, etc. Including it in the code removes that ambiguity; other cities have done the same, providing criteria so it can be applied fairly and consistently. Councilmember Nelson agreed he had seen physically separated and functionally isolated provisions in other cities’ codes. He asked whether other cities included a specific measurement such as 12 feet. Mr. Booy relayed Redmond has a minimum width but he did not recall the amount; Tacoma does not have a minimum width, their code only addresses physical separation and functional isolation and ensuring review is done to verify the functional isolation exists. Councilmember Nelson asked why Tacoma did not have a minimum width but the proposal was to have a minimum width in Edmonds. Mr. Lien explained one of the reasons for a minimum width is to establish a base standard; at least a 12 foot width is required. There were questions with the interim ordinance regarding the width and minimum separation; including a width establishes a minimum requirement. A minimum width also addresses questions that arise such whether a paved path provides physical separation and functional isolation. Mr. Booy continued his presentation, describing buffer reduction through buffer enhancement:  Development standards – ECDC 20.50.040.G.4 (wetlands) and 23.90.040.D.2 (streams)  Existing allowance  Proposed updates would further limit the existing allowance o Only when averaging is not feasible o Maximum buffer reduction = 25%  New criteria to ensure that functions are increased or retained through plan implementation He provided a photographic example taken from the street where Hindley Creek runs through a forested area in a backyard adjacent to lawn, a driveway, a home and ornamental vegetation. He provided an aerial view of the same property and reviewed:  Residential addition proposed  Opportunity for buffer averaging  Restoration feasible, and provided so that stream functions and values are increased or retained He provided further information regarding buffer reduction through buffer enhancement:  Relevant BAS o No explicit support for buffer reduction standards o BAS does suggest a range of buffer widths – no set width that ensures protection o BAS documents the important of buffer condition, and suggests that alternative strategies (beyond just buffer width requirements) may be useful.  Rational for allowance – maintaining some flexibility for new development/redevelopment on highly constrained parcels, while improving conditions  Potential risks – misinterpretation and over-application  Measures to minimize – updated criteria that provide preference for averaging, limit the allowance to 25% maximum, and that ensure any reduction results in increased/retained functions Packet Page 559 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 11 Councilmember Buckshnis asked about the buffer reduction, recalling it previously was 50% and was changed to 25%. Mr. Booy explained the existing code allows a 50% reduction; the proposal is a maximum 25% reduction, requiring 75% of the standard buffer width to be maintained. Mr. Booy reviewed critical areas restoration projects - new section ECDC 23.40.215  Buffer flexibilities for stream-daylighting and wetland creation/expansion projects o 25% reduction allowed o 25% to 50% reduction for constrained properties where reduction is the minimum necessary, and there is a net environmental benefit consistent with CAO intent  Relevant BAS o No explicit support for buffer reduction standards, even for restoration projects o Ecology guidance does support streamlining to facilitate restoration o Removal of fish passage barriers is a high priority for WDFW, suggesting prioritizing these efforts over ensuring standard buffers is warranted  Rational for allowance – modeled after a State SMA provision, intended to avoid placing undue (or prohibitive) restriction on important restoration projects  Potential Risks – future stream segments and wetlands with relatively narrow buffers  Measures to minimize – criteria that buffer is at least 50%, and that widest possible is provided Councilmember Nelson questioned a project that would restore a creek or wetland but also reduce the buffer to enhance the environment. Mr. Booy suggested envisioning a stream in a pipe underground that a passerby would not even be aware of, there is no riparian buffer and there is often pavement on top. For example, Willow Creek as it leaves Edmonds Marsh, passes under the railroad tracks, along a roadway, through the park southwest of the marina; for majority of the distance of the culverted stream there is no riparian vegetation. If the City daylighted that stream, removing it from the culvert and restoring the channel, instead of requiring the full 100-foot standard buffer which would have significant impacts to the roadway, the park, and the adjacent marina, this provision would allow the buffer to be reduced to a minimum of 50% of the standard buffer. It is not applicable to an existing stream channel that is already daylighted or an existing wetland. Councilmember Nelson asked if Mr. Booy was saying a 50-foot buffer was just as good as a 100-foot buffer in that situation. Mr. Booy answered he was not saying a 50-foot buffer was as good as a 100- buffer; a 100-foot buffer would be better but to achieve feasible restoration within an urban situation, applying a standard buffer would be very limiting. He clarified a daylighted stream with a 50-foot buffer would be better than leaving the stream in the culvert. Councilmember Buckshnis agreed with everything in Mr. Booy’s memo (Exhibit 3) except for this provision. She pointed out WRIA8 has done a great deal of work to promote salmon recovery. The economic feasibility sometimes cannot be projected because people cannot visualize how wonderful having salmon returning to an estuary would be. She preferred a trigger or amount, not just allowing it to be the director decision, such as requiring Council approval. For example requiring Council approval if the buffer is proposed to be reduced from 100 feet to 50 feet, similar to spending limits that are established for the Mayor. She suggested a mechanism whereby Council was apprised. She recalled providing an example to Mr. Lien that in the end the Council had no say. Mr. Lien said the opportunity for Council input is via this policy. Staff’s position is a daylighted creek with a 50-foot buffer is better than a culverted creek; in the end, there is a net benefit from the project. The intent of this provision is not to discourage a project that will provide a net benefit. This would be applicable to restoration projects, not projects where mitigation is required. This was modeled after a SMA provision where the SMA and SMP would not apply in the expanded area when a shoreline project expands the shoreline jurisdiction. Appeals will come to the Council. Councilmember Buckshnis said the Packet Page 560 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 12 example she provided was tree cutting in 2005 where the developer paid a fine and the trees were cut again a few years ago The Council had a strong opinion about the situation but the fee was minimal and Council discussed it at length in executive session. Mr. Lien said that is a separate issue. The opportunity for Council input is now and ultimately implementation of development regulation is up to the Development Services Director. City Attorney Jeff Taraday said the development permit types in Title 20 are where Council sets policy direction over who makes decisions on permits and the appeals for each permit type. If the Council wanted to establish a special process for certain types of critical area approvals, Title 20 could be changed so that instead of Director approval, it goes to the Hearing Examiner. Just because a permit is currently a Type II staff decision, does not mean it cannot be changed; it can be revisited by the Council. Councilmember Petso asked whether Ecology’s comments were in the Council packet. Mr. Lien advised they are in Exhibit 8; he read a paragraph from the October 29, 2015 letter: “The City has provided additional information through a memorandum prepared by ESA dated October 22, 2015. This memorandum provided a thorough explanation of the rationale for these wetland buffer reductions. In light of this explanation, Ecology offers our support of the critical area ordinance updates being considered for adoption by the City Council.” Councilmember Petso asked about Ecology’s earlier comments. Mr. Lien advised they are also contained Exhibit 8; he referred to an Ecology letter dated October 26, 2015 that mentioned concerns about the restoration project provision and buffer width reductions. Councilmember Petso relayed she was contacted today regarding the previously developed footprint exception. She pointed out there could be a property where development in the buffer is irregularly shaped and the desire would be to cover essentially the same square footage but not the irregular shape of the existing development. She asked how that situation would be addressed under the code as currently drafted. Mr. Lien answered if a house within a critical area buffer burns down, it can be rebuilt in the exact same footprint. Another provision is development in the previously developed footprint, an irregularly shaped house with a lawn between the house and critical area would not meet the definition of developed footprint; anything new would be required to meet different provisions of the CAO. If the existing house were demolished and rebuilt, whatever is rebuilt must comply with the critical area regulations. There is nothing in the draft CAO that addresses that specific situation. He was familiar with the situation Councilmember Petso referenced. Councilmember Petso inquired about changing the regulations to limit it to like-for-like development. For example compacted gravel, considered existing development, is replaced with a 5-story structure; she felt that would have a different impact on the nearby critical area. She suggested the regulations be tweaked to allow a structure to be replaced with a similar size structure or a parking area replaced with a parking area. Mr. Lien observed the provision Councilmember Petso was referring to was development within the previously developed footprint; the definition is a legally established paved area, structures or other pervious surface areas. He recalled development that this provision applied to when the interim ordinance was in place, the American Brewery silo. In that case there was a paved area behind American Brewery where the owner wanted to add a silo that was technically in the Edmonds Marsh buffer. The silo did not add new impervious surface or have any new impact to the critical area. The proposed provision would allow improvement over existing conditions; allowing the silo to be constructed on the blacktop area in exchange for buffer enhancement of the Edmonds Marsh. American Brewery’s proposal was for 1,100 square feet and they provided 1,100 square feet of buffer enhancement. Councilmember Petso asked whether protecting the functions and values of critical area also included habitat, temperatures, etc. or was it only impervious surface. Mr. Lien answered habitat is taken into consideration; the physically separated and functionally isolated provision includes criteria related to hydrological, geological, or biological habitat connection. The science studies address a range of buffers; Packet Page 561 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 13 each study focuses on the buffer width for a certain function such as removing phosphorous, a specific creature, etc. so the studies provide a range of buffers. The intent of the proposed regulations is to allow some flexibility in developed areas while getting some enhancement of critical areas. That is the reason for flexible standards for development within developed footprint, buffer averaging, buffer width reduction, etc. Councilmember Petso suggested eliminating physically separated and functionally isolated and the buffer reduction as they are noncompliant with BAS, and tweaking previously developed footprint to better reflect the expected impact on the range of functions and values that a critical area can provide. She felt there was a big difference between a compacted gravel area and a tall structure in terms of the impact on adjacent wildlife. Councilmember Johnson recalled staff indicated a 50% buffer for a restoration project was better than a creek in a pipe. Ecology’s comments state reducing buffers to between 50% to 75% of the standard buffer for streams and wetlands is not consist with BAS or their guidance for wetland mitigation in Washington State. She referred to Marina Beach and the daylighting Willow Creek which is estimated to cost $5 million and questioned reducing the buffer for economic reasons or adjacent projects if the goal is to improve salmon habitat in the estuary marsh. She said that seems counterintuitive if the goal is to daylight Willow Creek and improve salmon habitat, why start with a reduced buffer. Mr. Lien answered there are tradeoffs. A daylighted stream is better than a culverted stream; Willow Creek is currently culverted for 1,500 feet; daylighting Willow Creek opens the channel which provides an avenue for salmon to reach the marsh. That is a benefit of daylighting the stream. A 50-foot buffer still provides some functions and values. With regard to tradeoffs, a standard 100-foot buffer would essentially wipe out Marina Beach. Daylighting Willow Creek and providing a 50-foot buffer will provide salmon access to the marsh, and provide an area for citizens to enjoy Puget Sound and the daylighted stream. Ultimately a daylighted Willow Creek is better than a culverted Willow Creek. Councilmember Johnson pointed out the Council has not adopted the Marina Beach Master Plan; perhaps there is a problem with the assumption that the dog park needs to be balanced with activities on both sides of the creek. If the purpose of daylighting Willow Creek is to improve salmon habitat, that should be the goal and not balancing other needs. She summarized it was a question of priorities. Mr. Lien said he was only using Marina Beach as an example; there are other areas with the same tradeoffs. Councilmember Johnson questioned those tradeoffs; this is the Council’s opportunity to make a policy decision and she did not want to give away salmon habitat or creek enhancements especially if Ecology did not support it. She summarized the proposed provisions were headed in the wrong direction. Councilmember Bloom agreed with Councilmember Johnson and had similar concerns. She referred to the Development Services Director making decisions regarding critical area waivers, buffer averaging, etc. The definition of director states the City of Edmonds Development Services Director or his/her designee. She objected to allowing those decisions to be made by the director’s designee as she felt it was a very serious role, a role of accountability. She asked under what circumstance would a critical area waived need to be done so quickly that the Development Services Director could not be the one that reviewed and made the final decision. Mr. Lien said that relates to how development review is conducted in the City. There are four planners; when a critical area application is submitted, it is assigned to a planner. The planner does a desk review looking at the critical area maps, soils, topography, etc. as well as a site visit to ensure the maps accurately reflect conditions and makes the determination. If the language “director or his/her designee” were changed, the director would need to do all the development review with regard to critical areas in the City. Councilmember Bloom said that was not her suggestion; she understood the director cannot do all the onsite visits, review, etc. She was suggesting the Development Services Director have final authority and accountability for that decision. The planner presents the recommendation to the director but the director Packet Page 562 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 14 signs off on it since it is such an important decision. She noticed in the comments that many citizens are concerned with enforcement of critical areas; allowing planners to make those decisions is not doing a service for those citizens. Development Services Director Shane Hope appreciated the interest in having a good process and ensuring any waivers are carefully thought through. She suggested staff return with a proposal that allows a director-only decision on waivers but recognizing it would be based on knowledge from the direct review, site visit, etc. by the planner. She questioned if there is value added for the director to sign off when he/she relies on the planner who does the work. Councilmember Bloom responded she believed there is. The City did not have a Development Services Director for a number of years and planners signed off on things that were not necessarily done properly. She referred to the situation cited by Mr. Blomenkamp, a critical area waiver done by a planner in 1993 related to the Woodway Fields that the Development Services Director never signed off on it even though the code states he/she is supposed to. She summarized errors can arise later related to the way it has been done in the past and there is value added in having the director be accountable and responsible. Ms. Hope said one of the reason for “director or his/her designee” is it is intended to provide some accountability; the director has the oversight, they may not do the actual review themselves because they count on the work done by staff. She acknowledged were things that were problematic in the past. With the language “director or his/her designee,” as long as there is a director, there is an accountability system. Councilmember Bloom reiterated she would like to change it to be the responsibility of the director. If there were an extended leave of absence, one specific designee could be identified such as Mr. Lien’s position who knows the code well. She was not comfortable with final decisions being signed off on by a planer and wanted anywhere in the critical area regulations that states “director or his/her designee” changed to “Development Services Director” with any designation done on a case-by-case basis if the director was not available to designate the authority. Ms. Hope questioned what value is added if she signs off on something she does not have knowledge of. She relies on the planner, similar to the building official who relies on the plans examiner. She understood certain things could require the director’s involvement but to require the director sign off on everything, there was no way she can know everything. Councilmember Bloom asked if Ms. Hope was suggesting the Development Services Director only sign off on waivers and she could not sign off on everything. Ms. Hope offered to return to Council with options. Councilmember Bloom assumed the CAO also applied to the City such as when trees were removed on a steep slope to replace a sewer line. Mr. Lien agreed. Councilmember Bloom cited an example provided by a Tree Board Member and asked about the City’s responsibility to plant trees in an area where a sewer or water line was installed. Mr. Lien answered when the utility engineers plan water and sewer main replacements, they identify any critical areas and ask him what will be required. If a City utility project is located in a critical area, staff must provide a critical area report that is submitted review along with the SEPA. Councilmember Bloom asked whether trees the City removed on a steep slope would need to be replaced. Mr. Lien answered it depends on the project; staff does not usually like to plant trees on top of sewer lines. Councilmember Bloom noted there are some trees that can be planted on top of or adjacent to sewer lines. She said this is an issue because a lot of trees are being lost and the City taking responsibility for replacement would help improve the canopy. Public Works Director Phil Williams did not recall any trees were removed in the example Councilmember Bloom cited. A waterline was replaced on a steep slope; vegetation, jute matting and seeds and native grasses were planted. There was a desire by the neighbors for additional plantings for visual enhancement versus holding slope. Staff offered to buy the plants if the neighborhood wanted to have a planting party. Councilmember Bloom said trees were cut and left as crags along the walkway. She inquired about the City’s responsibility if trees are removed for the installation of a sewer or water line. Mr. Williams answered the City must comply with the CAO; if that requires replanting, it would be preferable not to plant along the utility alignment. Mr. Lien recalled another project where trees were Packet Page 563 of 564 Edmonds City Council Approved Minutes November 2, 2015 Page 15 removed, the pump station 2 project on Shell Creek a few years ago. In that instance, a critical area report, a stream study, and a wetland report was done and every tree that was cut down was replaced at a ratio of 2:1 as required by the code. He summarized the City also has to comply with critical area regulations. Councilmember Buckshnis offered to email her question to staff. Council President Fraley-Monillas referred to the City of Sammamish’s (population 50,000) wetland development standards that Ms. Stewart provided her which she provided to all Councilmember, City Clerk and Mayor. She suggested Councilmembers review those regulations prior to the Council’s next discussion. Councilmember Mesaros asked where removal/replacement of trees was located in the ordinance. He recalled Mr. Hertrich’s comments a few weeks ago regarding a 3-inch tree and 4-inch tree. Mr. Lien referred to 23.40.220.C.7, Allowed Activities, where specific species are mentioned that can be removed in a critical area including noxious species, blackberries, English ivy, etc. An additional limitation is added in the draft critical area regulations that allows up to 1,500 square feet of invasive and noxious weeks, English ivy, Himalayan blackberry, Evergreen blackberry, Scot’s broom, Hedge and field bindweed to be removed in a critical area within a 3 year period. With regard to a suggestion to allow removal of alders, Mr. Lien referred language added in section, 23.40.220.C.2 that addresses operation, maintenance and repair exemptions, “Operation and maintenance also includes normal maintenance of vegetation performed in accordance with best management practices…” A definition was also added of operation and maintenance and best management practices with regard to vegetation, “Normal maintenance of vegetation” means removal of shrubs/non-woody vegetation and trees (less than 3-inch diameter at breast height) that occurs at least every other year. Maintenance also may include tree topping that has been previously approved by the City in the past 5 years.” As drafted, alders in a critical area less than 3-inches in diameter could be removed as normal maintenance of vegetation. If alders were added to the list in C.7, it would be limited to 1500 square feet of alder removal within a 3-year period. Council President Fraley-Monillas suggested the definition of normal maintenance of vegetation should be “chest height” instead of “breast height.” Mr. Lien said that was standard terminology. Mayor Earling advised staff will return this to Council for another study session. He declared a brief recess. B. SEPTEMBER 2015 QUARTERLY FINANCIAL REPORT Finance Director Scott James provided multiple choice questions, the answers to be revealed at the end of his presentation. He displayed and reviewed 3rd Quarter 2015 Revenue Summary – General Fund Types without bond proceeds and General Fund Revenue Budget to Actual. He displayed a comparison of General Fund Revenue Budget to Actual, highlighting taxes: General Fund Resource Category YTD Actual 9/30/2014 9/30/2015 % Change Taxes Property Taxes $7,413,082 $7,779,098 4.9% Sales Tax 4,267,681 4,937,480 15.7% Utility Tax 5,094,356 5,075,412 -0.4% Other Taxes 667,384 699,942 4.9% Total Taxes $17,442,503 $18,491,932 6.0% Licenses & Permits Business Licenses & Misc Permits $ 169,438 $ 163,897 -3.3% Franchise Fees 817,758 851,573 4.1% Development Related Permits 647,556 537,866 -16.9% Packet Page 564 of 564