03/13/2015 City CouncilEDMONDS CITY COUNCIL RETREAT
APPROVED MINUTES
March 13-14, 2015
The Edmonds City Council retreat was called to order at 9:00 a.m. on Friday, March 13, 2015 by Council
President Fraley-Monillas at the Verdant Community Wellness Center, 4710 196 h Street SW, Lynnwood,
Washington. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Friday, March 13
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Thomas Mesaros, Councilmember
Michael Nelson, Councilmember
PUBLIC PRESENT
Friday, March 13
Roger Hertrich
Bruce Witenberg
1. COFFEE
STAFF PRESENT
Friday, March 13
Al Compaan, Police Chief
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Rob English, City Engineer
Carolyn LaFave, Executive Assistant
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
2. INTRODUCTIONS, VERDANT HEALTH COMMISSION PRESENTATION
Elected officials and staff introduced themselves. All elected officials were present.
George Kosovich, Assistant Superintendent, Verdant, provided background on Verdant Health Commission
including Verdant's mission and vision:
Mission: To improve the health and well-being of our community.
Vision: To be a sustaining public resource improving the health and well-being of South Snohomish
County, collaboratively and creatively working to meet the needs of our community.
Our Challenge: What would it take to make South Snohomish County the healthiest community in
Washington?
Mr. Kosovich identified members of the elected Board of Commissioners:
Fred Langer, RN, Esq., President
Deana Knutsen, Secretary
Bob Knowles
Bruce Williams, MC FACP
Karianna Wilson
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He displayed a district map, explaining the closest approximation to the boundaries is the Edmonds School
District. The district covers a population of approximately 200,000 and includes the cities of Edmonds,
Lynnwood, Mountlake Terrace, Woodway, and Brier, and parts of Bothell and unincorporated South Snohomish
County.
He described the transition from Stevens to Swedish and the Hospital District to Verdant. About 4 years ago, the
Hospital District leased the hospital to Swedish Health Services, a nonprofit, and the 1200 employees of the
Hospital District became employees of Swedish. The land, building and most of the major equipment are owned
by the Hospital District; Swedish effectively rents it on an all net lease and Swedish is responsible for day-to-
day operations. Swedish is obligated to make significant capital investments in the hospital; $150 million in the
first 10 years ($90 million in the first 10 years in general capital improvements and study a new ER and develop
it if it penciled out). Swedish conducted the study and is in the process of developing a new $63 million ER and
ambulatory care center, a capital investment beyond what the Hospital District could have done in prior bond
campaigns.
Mr. Kosovich reviewed the following
Financial impacts:
0 7.2 Million --+ $11.2 mission in rent, 30-year lease
o $150 million capital improvements in first 10 years
o $2 million annual maintenance and operations levy
o $500,000 annual investment earnings
o $12 million --+ $40 million in cash reserves
Strategies
1. Program grants
- Connect to priorities
- Deliver measurable results
- Leverage resources
- Evidence -based
- Innovative
- Sustainable
- Partners
2. Building Healthy Communities Funds
- Support healthy lifestyles
- Long term impact
- Community -wide
- Balance in district
Verdant -led initiatives
- Unrnet or high need issues
- Complex issues
- Verdant takes leadership role
4. Verdant spaces
- Connects community
- Comprehensive focus
- Break down barriers or silos
- Highly visible
Community hospital campus
- Long-term stewardship of campus
- Accountability on lease agreement
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He provided examples of Program Grants:
Edmonds:
o Edmonds Senior Center Enhance Wellness
o Health & Fitness Expo
o Boys and Girls Club Healthy Habits Program
Community -wide
o Prevention: Nurse: Family Partnership
o Education & Empowerment: Move 60!
o Access to Healthcare: Community Paramedic
o Building Healthy Communities Fund:
- Woodway Fields
- BikeLink
- Frances Anderson Center Equipment Upgrades
He described Verdant initiatives:
Verdant led
0 6 Weeks to a Healthier You
o Pertussis Campaign
o Community Assessment
Current priorities
o Adult dental
o Behavioral Health
He described Verdant space:
Verdant Community Wellness Center
o Classes/Workshops
o Training
o Meetings
o Flexible Plug -and -Play Work Space
Verdanthealth.org
Center for Healthy Living
He described the Community Hospital Campus:
A permanent community resource
o Build reserves
o Long-term stewardship of campus
o Strategic investments
o Accountability on lease agreements
He displayed a rendering of the new ER. He responded to Council questions regarding the location of the Center
for Healthy Living, why Verdant does not pay off the bond and get rid of the tax (prepayment penalties), and the
relationship between Swedish -Edmonds and Providence. Ms. Hite commented Edmonds is fortunate to have this
resource in the community; Verdant is easy to work with and grant applications can be submitted at any time.
Grants Verdant has provided include funds to replace the fitness equipment at the Frances Anderson Center and
$2.5 million for Woodway High School fields. Councilmember Buckshnis commented on the Wellness Center
Verdant provides at the Senior Center.
Council President Fraley-Monillas explained she interviewed Councilmembers regarding what the Council has
done right and what has gone well and the responses are posted on the wall. She encouraged Councilmembers to
look at the statements during the day.
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Council President Fraley-Monillas started the meeting with a game about Edmonds. Questions included:
How many national retail clothing stores are there in Edmonds? 2
How many Starbucks in Edmonds? 5
How many shelters are there in Edmonds? 0
How many homeless shelters are there in Edmonds? 0
How many cold weather shelters are there in Edmonds? 1
Open 14 days this year
Highest number served: 33
How many homeless children are there in ESD? 384
How many gas stations? 8
She displayed several photographs of Edmonds, commenting people tend to think of Edmonds in certain ways
depending on where they live and commute:
Andy's Motel
Various Edmonds homes
Former McFinster's on Highway 99
Burlington Coat Factory property
Community Health Center
Edmonds Center for the Arts
Honda dealer
Abandoned building on Highway 99
Five Corners roundabout
Point Edwards
Highway 99 neighborhood
Lake Ballinger neighborhood
Swedish Cancer Institute
Edmonds apartments
Taco truck
Edmonds Senior Center
Ferry
Walking to the park without sidewalks
Sunset Ave Walkway
3. RHONDA HILYER WORKSHOP
Rhonda Hilyer expressed her appreciation for the time everyone spent with her this week that enabled her to
customize the workshop. She provided examples of know your audience: U2's Bono applying to the Gates
Foundation for an AIDS prevention and research grant and meeting with then -Senator Jesse Helms for a federal
appropriation for African debt -forgiveness. She summarized the importance of aligning the intent with the
impact and getting your intended message across more often so people are more receptive to listening.
She provided information about:
Listening
o Amount of time a person can listen before getting distracted:
- Latest study: maximum of 8 seconds
- 2000: 30 seconds
- 2005: 12 seconds
o The longer you talk in one sitting, the less people hear, so break it up.
Retention
o 24 hours after workshop, retain 10% or less
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o Use it or lose it
Signals — sending and receiving messages
o Words account for 7% credibility
0 20-25 other ways (tone of voice, clothes, volume, etc.)
o Each person has unique signals, style. Sometimes use style ineffectively
0 70% of conflicts are based on communication and style misunderstandings
Ms. Hilyer introduced the colors system of communication and provided a summary of each color:
Green:
Look Before you Leap
Brown:
Just Do It
Blue:
Let's Work Together
Red:
Make Your Own Kind of Music
She explained everyone is a blend of each but most have developed a tendency and strong preferences. Under
stress or pressure people have a tendency to communicate in 1-2 styles they are most comfortable with. Style
transcends gender, race, position, views, intelligence, etc. The workshop booklet included cards with traits of
each color. She asked the group to do a brief assessment and rank themselves using the cards most -like to least.
She moved participants into groups based on their color ranking.
She described the dominant characteristics of the four styles:
Blue — Best at reading people, team builders, relationships, make decisions on facts and how people will
be affected. Sometimes misunderstood as soft. Best at picking up subtle signals, sometimes send subtle
signals, indirect communication. Take criticism personally.
Brown — Most action oriented, achievement -focused, efficient, persistent. Just do it. Time is very key.
Appreciate structure. Sometimes misunderstood — not care what others think, mean, heavy-handed. No
to a brown means maybe. Show feelings by action. Short, to the point, focused. Sometimes not enough
information. Can provoke conflict because want to get to the heart of issue. Impatient.
Green — Want to make right decision, most perfectionist and skeptical of new ideas. Want research,
analysis. Trust but verify. People need to present message factually, accurately, logically sequentially,
unemotionally and literally. Do not appreciate exaggeration, hyperbole. Misunderstood: take too long to
make decisions, stalling, do not care. Do not like conflict because emotion makes analysis difficult.
Learn from mistakes of past. Need green style to do things right. Think through things others may miss.
Red — Often most effective in crisis, use humor to break tension, act quickly, improvise, action -oriented,
stay focused in crisis. Work in burst of energy. Need deadlines. Visionary, can see how progress can be
made by seeking new ways. Use language differently; more flamboyant, more dramatic. Conflict can be
a creative process. When all think alike no one thinks. Letter of a policy is not important, look at
spirit/intent. Need to know non-negotiable boundaries. Misunderstood: thought to be impulsive, don't
care. Need them for vision, change, energy, new ideas.
She explained each color style uses their time differently based on their style. As an example, she described
process and result when each color group was asked to mold a ball of clay into an airplane in 15 minutes. She
summarized everyone has a unique style, all are important, and it is the foundation of diversity. She distributed
examples of responses to an email and identified the dominant color styles.
She described color style blends:
Brown/Green — Most logical, do homework, present succinctly.
Brown/Red — Impatient, action -oriented, to persuade need to be quick.
Blue/Red — Intuitive, social, charismatic, social magnets, to persuade do in a social setting —
conversation not presentation.
Blue/Green — Slowest style to make important decisions. Do homework, analyze, involve people. To
persuade need to be included before make decision.
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Blue/Brown — Less than 7% of population, sometimes referred to Mother Theresa style. Compassionate
activist, focus on relationships and results. To persuade, include them.
Green/Red — Unusual style, Bill Gates. Art and science.
Ms. Hilyer reviewed three causes of style -based conflict and how different styles can avoid:
1. Message mistranslation
2. Style stereotyping
3. Styles in stress
Green — withdraw, analysis paralysis
Brown — unilateral, dictate and threaten
Blue — rebel, personal attacks
Red — martyr, passive resistance
She described the Calming 2-step for talking to different styles:
1. Do the opposite of what feels good to you in the moment. Move out of extremes "do opposite"
2. Translate message into their style or acknowledge their message respectfully
Ways to determine others' styles include:
Observe
Ask
Experiment
A vignette between two participants to show example of communication and how could improve.
The group took a brief break for lunch at 11:58 a.m.
Ms. Hilyer asked the group to complete a Style Indicators Profile (List of words that describe them — 12 in each
column. Column with the highest number is style indicator.) She responded to a question about others'
perception of your style.
Ms. Hilyer distributed and reviewed a style assessment packet that included style self -assessment (strengths and
weaknesses) and assessment by other styles (strengths and weaknesses) for each color style.
Those in attendance broke into small groups to discuss and answer the following:
A. Three specific ways you do want others to communicate with you based on your dominant style
tendencies
o Blue: 1) exchange greeting/acknowledgement, 2) straight forward and honest, 3) tempered,
thoughtful
o Red: 1) alternatives, 2) facts, 3) simple and quickly
o Brown: 1) get to the point, 2) answer our questions, 3) organized and concise
o Green: 1) comprehensive, 2) context, 3) rationale
B. Three specific ways you do not want others to communicate with you based on your dominant style
tendencies:
o Blue: 1) Complaining in emotional state only addressing problems without solution, 2) self-centered
individual point of view versus organization, 3) painting with a broad brush (everybody thinks this)
o Red: 1) Don't want too much information, 2) too long, 3) too technical
o Brown: 1) don't tell us what to do, 2) don't be dramatic, 3) don't waste our time
o Green: 1) false urgency, 2) withholding, 3) overly emotional
C Fill in the blank, "My style is not an excuse to "
o Blue: Be easily offended or taken advantage of
o Red: For being unprepared
o Brown: Not consider the facts, be abrupt/impatient/rude
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o Green: Delay decision making/procrastinate
Ms. Hilyer distributed name plates and dots for participants to express themselves. She reviewed examples in
the workbook regarding ways to increase your color style and dos and don'ts for each style. Discussion followed
regarding ways to better understand different styles, ways to deal with the requirements of different styles,
differences between styles, everyone is a blend of styles, style as only one dimension of who we are, and
benefits of each style.
(Mayor Earling left the meeting at 1:15 p.m.)
Ms. Hilyer explained everyone is a blend; practice moving into other styles more often so you can be more
effective. Respect style differences. Everyone thanked Ms. Hilyer for the workshop.
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This was a ninety -minute discussion about the Council's progress since last summer in becoming a high
performing team. This is a summary of that discussion.
Consensus Agreements:
1. The Council members reached consensus that as individuals and as a team they should more
frequently review the Cultural Statement and ground rules they developed in the spring and summer of
2014. They intend to more consciously abide by these protocols, which are two means of becoming the
high performing team they said they want to be.
2. The Council also agreed to clarify some of its operations and procedures, such as the authority of the
Council president, how Council members besides the president can place issues on the Council's
agenda, and under what circumstances a Council decision may be reconsidered. Council member Lora
Petso and City Attorney Jeff Taraday volunteered to work together to draft revisions to Council
procedures and recommend changes to the entire Council for its consideration.
3. If this proves feasible, the Council agreed that City Clerk Scott Passey should send to all Council
members on the Wednesday afternoon prior to the next Council meeting a preliminary draft agenda for
the meeting. Therefore, Council members know about the agenda six days before the Council meeting
and would have more opportunity to provide input to the Council President.
The Council will also continue to do long-range planning for its meeting agendas through its agenda
planner.
In addition, the Council will ask Scott what it would take to get the agenda packet to the members by
Thursday night or Friday morning preceding the Tuesday evening Council meetings.
What Council Members Need from Each Other This Year:
No effort was made to reach agreement on the following ideas, but various Council members suggested them to
ensure that during this year, when five of them will be facing election or re-election, they continue to make
progress in becoming a high performing team.
1. Refrain from using the Council meetings to campaign. Focus on City business and the job we have to
do as elected officials, and don't "electioneer" from the dais.
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2. Related to item #1, use the Council members' comment times during Council meetings to report on
public service items or issues and items of citywide importance and interest. Leave matters of the
Council's internal operations out of these reports; work on them between meetings so we live up to the
spirit of the Cultural Statement and ground rules and continue to work to form an effective team.
In addition, periodically rotate when Council comments are on the agenda. When appropriate, move
them to the start of the meeting rather than always having them last or close to last on the meeting
agenda.
3. When a big topic is coming before the Council, ensure that everyone can attend the meeting so that
all perspectives are voiced and considered.
4. Council member Kristina Johnston stated she is interested in being an effective Council Pro Tem and
seeks to work closely with and in support of Council President Adrienne Fraley-Monillas. Some of the
other Council members commented that having them work in close coordination will benefit the entire
Council.
5. Council members discussed examining the compensation provided to City Council members, the
Council President, and the Council Pro Tem. They discussed two options, either researching this
themselves (with support from staff) or establishing a commission or task force to consider
compensation. They also commented that gathering information about the compensation of elected
officials in comparable cities will be valuable.
What the Council Needs from the Administration in 2015:
1. Some Council members mentioned that the Administration is giving the Council more time and space
to come together as a team and, therefore, identify its priorities and speak more often with one voice
when dealing with the Executive Branch. Council members appreciate this and would like it to continue.
2. The Council could use more complete agenda packets from the departments. Such items as more
background or contextual information, summaries of earlier meetings in which the topic was previously
discussed, and videos of previous meetings were mentioned as items that would constitute a more
complete agenda packet.
SATURDAY, MARCH 14, 2014 — CALL TO ORDER
The second day of the Edmonds City Council retreat was called to order at 9:06 a.m. on Saturday, March 14,
2015 by Council President Fraley-Monillas at the Center for Healthy Living, 4100 Alderwood Mall Blvd., Suite
1, Lynnwood, Washington.
ELECTED OFFICIALS PRESENT
Saturday, March 14
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Thomas Mesaros, Councilmember
Michael Nelson, Councilmember
PUBLIC PRESENT
Saturday, March 14
Bruce Witenberg
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STAFF PRESENT
Saturday, March 14
Al Compaan, Police Chief
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Jerry Shuster, Stormwater Eng. Program Mgr.
1. CALL TO ORDER
Patrick Doherty, Econ. Dev. & Comm. Serv. Dir.
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
Council President Fraley-Monillas stated all elected officials were present. She thanked everyone for their
participation yesterday. As a follow-up to the questions asked at the beginning of yesterday's retreat, she
advised there are 52 homeless adults living in Edmonds and 85 different people spent at least 1 night at the cold
weather shelter in Edmonds during the past year.
Council President Fraley-Monillas introduced Martha Peppones, Nutrition and Social Services Director for
Senior Services of Snohomish County, advising the tax dollars collected by Verdant fund the Center for Healthy
Living. Ms. Peppones explained Senior Services of Snohomish County is the parent organization and the Center
for Healthy Living is one of the services operated out of this facility. Senior Services, a private, nonprofit
agency that has existed for 40 years, is the largest provider of services for older adults, caregivers and other
family members in Snohomish County. Senior Services provides a wide variety of programs including
publishing the Resource Guide. She noted Mayor Earling was a former Senior Services Board Member and
President.
She described programs Verdant has provided funding for at the Healthy Living Center:
Multicultural Senior Center
o Previously located in Everett in smaller location
o Serve Chinese, Vietnamese, Filipino and Korean elders on a weekly basis on different days of the
week (serve Hispanic and Russian/Ukrainian groups in Everett)
0 11 am to 1 pm Tuesday through Friday
o Everyone is welcome, seeing crossover
o Provide meals purchased from various ethnic restaurants
o Staffed with bilingual bicultural social workers who help elders with myriad challenges they face
related to housing, Medicare, etc.
o Socialization is prime reason people come; many are culturally and language isolated
o Without this program, stay isolated and issues such as depression exacerbated
o Provide transportation
o Promoting increased physical activity
o Health providers also visit and provide services
Aging and Disability Resource Network
o Expanding beyond providing services to ages 60+ to provide services to all people with disabilities
and their caregivers
o Uses current 211 model, "211 on steroids"
o Established Steering Committee
o Work with disability providers in Snohomish County to provide seamless services including Meals
on Wheels
Expand health and wellness services for older and younger disabled population
o Care Coordination
- Funded in full by Verdant
- Sends trained care transition coaches into Swedish Hospital to work with people about to be
discharged and follows them for 30-60 days
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- Participants identified via referral from hospital staff
- Use evidence based care transition model
- Program in its third year
o Dental services program
- Partnership with UW Mobile Geriatric Dental Clinic for seniors without dental resources
- Medicare does not offer dental and Medicaid dropped dental for adults
- Serve 150-170 people/year one day a week (Friday)
- Level of need very high
- Some funds budgeted for dentures
- Beginning collaboration with Shoreline Community College Hygienist Program on March 31
Dementia Services
o Alzheimer's Cafe
- 4th Monday at Pagliacci Pizza in Edmonds
- Caregivers bring person with dementia to restaurant, order off menu, no judgment
- Great for caregivers to get together with others, fun outing for person with dementia
- Guitar and sing songs
o May begin music therapy classes
o Watercolor class via Elderwise
Evidence based health promotion programs
o 6 week workshop on coping with chronic disease
- Peer led
- Groups for diabetes and chronic pain
o Matter of balance (falls prevention)
o Enhanced wellness
- Currently at Edmonds Senior Center, expanding to Healthy Living Center
o Senior farmers market nutrition program
- Provides farmers market vouchers for low income seniors to purchase fruits and vegetables
- Accepted by Edmonds Farmers Market, hope to add Lynnwood Farmer's Market
Ms. Peppones responded to questions regarding funding sources for the programs Senior Services provides,
programs subsidized by Verdant, space in this facility, geographic area served, and number of Edmonds
residents served. Mayor Earling commented Senior Services of Snohomish County was a very rewarding board
experience; he encouraged anyone interested in serving on the board to talk to the staff.
Councilmembers, staff and audience members introduced themselves.
1. PLANNING & GOAL SETTING
Development Services Director Patrick Doherty distributed a track changes version of the Strategic Action Plan
(SAP) that was updated to incorporate the Council's March 10 discussion. He commented many of the goals and
objectives and ideas for this type of exercise are already in the SAP in some form. It's good to have the SAP as a
resource to aid discussion but this agenda item is not intended to be a discussion regarding the SAP. He pointed
out the SAP identifies leads, sometimes more than one, as well as participants. The identification of a primary
lead does not diminish the importance of the participants.
Council President Fraley-Monillas requested Council and staff review the Vision Planning from 2014 Council
Retreat and Goals Identified by Councilmember for 2015 which were posted in the room (shown in italics
below):
Hwy 99 - time is now
o Flexible zoning - use
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o Development agreements
o Connections to transit
o Parking
o Use and mix of use
o Affordable housing
Development Agreements
Affordable housing
o Housing analyst for Alliance for Housing Affordability will create profile for each city
Long term predictable funding for street preservation
Mechanisms for historic preservation of downtown BDI — BD5
o Main street program
o TDRs
Construction noise ordinance (Parks, Planning & Public Works Committee)
Business Incentives
Economic Development
Review Comprehensive Plan provisions for near waterfront area
Rain garden program
o Incentive funding from stormwater utility
Westgate and Five Corners
Comprehensive Plan Update
Solar projects (public and private)
Year -Round Market
Marina Beach Master Planning process (August) in conjunction with Daylighting Willow Creek
Planning/prioritizing bond financing for 2015
Discussion with School District about Civic Field and Stadium
Former Woodway high school fields, enter into partnership with ESD to operate, schedule fields
Exploratory committee for Parks Foundation
Year Round Market
Legislative/policy support of recycling program
Public Safety (5-7 years)
o Need for regional jail
o Rebuild/replace countywide communication system (SERS) by 2020
Local versus regional municipal court
o Judge Fair analyze
Public Defender contract 2015 and beyond
Stormwater funding
Single topic retreat
Transportation conflicts on waterfront
Fire District 1 contract
Council President Fraley-Monillas explained she met with Councilmembers and staff to brainstorm attainable
goals they wanted to work on in the coming year. She displayed flip chart sheets that contained a collection of
everyone's ideas, noting goals that are on the SAP are identified with SP. She clarified she did not filter any
suggestions; it was intended to be brainstorming. The intent is to post the sheets on the wall in a separate room
and allow Council and staff to identify their priorities in private using six dots each (Council - green, staff - red).
City Attorney Jeff Taraday advised the Open Public Meetings Act (OPMA) does not permit the Council to
conduct a secret ballot. He suggested each Councilmember write their initials in extremely small print on the
dots and if a Councilmember used a symbol, identify the symbol for later translation. The OPMA does not
require staff be identified on their dots. It was agreed Council and staff could put multiple dots on one item if
they wished.
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Councilmembers and staff provided additional information regarding the goals they suggested. Discussion
followed regarding items on the list and concern with assumptions.
Following is the list of items identified in brainstorming with Council President Fraley-Monillas as well as at the
retreat and priorities identified by Council and staff:
Goals for the Coming Year (May have been
Council Dots
Staff
Total
suggested by multiple people)
(1 each unless otherwise identified)
Dots
Dots
Finish Westgate Plan, finish Westgate Plan
3
7
10
Fraley-Monillas, Mesaros,
Buckshnis
Complete phased planning for Hwy 99 project,
4
6
10
complete project for Hwy 99, have further formal
Mesaros (2), Fraley-Monillas,
decision on Highway 99 redevelopment, continue to
Nelson
make progress on Hwy 99 to change environment (SP)
Start looking at Firdale again, future planning for
0
0
0
Firdale (relook) (SP)
Create plan to develop waterfront character all along
1
2
3
waterfront, connect waterfront to downtown (SP)
Mesaros
Follow UW recommendation for Five Corners, update
0
0
0
Five Corners planning, finish Five Corners (SP)
Revisit possibility of Municipal Park District (SP)
1
3
4
Nelson
Look at long range financing
6
11
17
- Budget priorities - capital
Nelson, Buckshnis, Johnson (4)
- Unifying our long range capital goal message
Look at increasing taxes locally
0
0
0
RFA — develop subgroup to research
0
0
0
Budgeting by Priorities — capital fund, set priorities for
0
0
0
budgeting process (SP)
Economic development — just looking at ways of
0
1
1
creating more revenue (SP)
Finish Comprehensive Plan updates, complete
0
0
0
Comprehensive Plan update
Complete transportation component of Comprehensive
0
0
0
Plan
Vision for city for 5, 10, 15, 20, 25, 30 years
1
0
1
Nelson
Land use update our vision (SP)
0
0
0
Finish up any outstanding land use decisions
0
0
0
Get the first phase of code update finished
0
8
8
Looking at housing for younger people, attracting a
0
0
0
younger crowd to Edmonds (SP)
Younger generation — need to update ideas of past
0
0
0
Finish code of ethics, complete Council code of ethics,
1
0
1
complete elected code of ethics
Bloom
Shorter City Council meetings, decrease amount of
1
0
1
items on agenda
Frale -Monillas
Review Strategic Plan (SP)
0
0
0
Improve on citizen input (2-way communication), have
3
2
5
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more outreach to broader spectrum of citizens within
Bloom, Fraley-Monillas, Nelson
Edmonds, determine mechanism for getting citizen
input SP
Unifying message to public — building trust with
0
2
2
citizens (SP)
Review EDC — prioritize goals, restructure EDC into 3
5
0
5
areas
Bloom, Frale -Monillas, Petso 3
Emergency vehicle/pedestrian over/underpass on
3
3
6
waterfront (SP)
Bloom, Nelson, Petso
Complete a building maintenance survey
0
1
1
Establish a demonstration local neighborhood rain
0
0
0
garden, develop policy on rain gardens (SP)
Do direct observation of other boards, commissions and
0
0
0
work groups that operate outside of City of Edmonds
Complete Sunset Avenue project, finish Sunset project,
3
5
8
build new Sunset walkway - agree on design
Fraley-Monillas, Mesaros,
Buckshnis
Traffic calming - educate citizens how to access
0
0
0
The following were added via brainstorming at the retreat:
In conjunction with EDC, look at all commissions and
3
0
3
how allocate staff support fairly and evenly
Bloom, Buckshnis (2)
Downtown Historic Preservation District
3
0
3
Petso, Johnson (2)
Year-round Farmers' Market
2
1
3
Bloom, Petso
Affordable housing
0
0
0
Parks Foundation
0
1
1
Proactively promote a boutique hotel downtown
2
7
9
Mesaros, Buckshnis
Using the votes from above, the top priorities were identified as:
Combined Council and staff
A. Long Range Financial Planning (17 votes)
B. Finish Westgate Plan (10 votes)
C. Hwy 99 (10 votes)
D. Boutique Hotel (9 votes)
E. Sunset Avenue (8 votes)
F. Code Update (8 votes)
G. Emergency Vehicle/Pedestrian Access (6 votes)
Council
A. Long Range Financial Planning (6 votes)
B. Review Citizens Economic Development Commission (5 votes)
C. Highway 99 (4 votes)
D. Finish Westgate Plan (3 votes)
E. Citizen Input (3 votes)
F. Sunset Avenue (3 votes)
G. Staffing Boards and Commissions (3 votes)
H. Emergency Vehicle Access (3 votes)
I. Historic Preservation District (3 votes)
Edmonds City Council Retreat Draft Minutes
March 13-14, 2015
Page 13
Staff
A. Long Range Financial Planning (10 votes)
B. First Phase Code Update (8 votes)
C. Boutique Hotel (7 votes)
D. Finish Westgate Plan (7 votes)
E. Hwy 99 (6 votes)
F. Sunset Avenue (5 votes)
Discussion followed regarding a suggestion to retain all goals even those supported by one Councilmember,
work that staff is doing on priorities that are already identified in approved plans, the need for a presentation to
Council regarding a boutique hotel, staff or Council not working on priorities in a vacuum, staff time required to
assist with goals identified by Council and how to pay for it, Councilmembers' ability to individually pursue
goals that are not identified as top priorities by the group, linkage between some goals, whether the goals that
are also in the SAP should be a higher priority, concern nothing gets accomplished if all the goals are included
on a list, and the difference between an individual's priorities and the group's priorities.
Discussion continued regarding the potential for priorities to change once there is an understanding of what will
be required to accomplish it, a suggestion to pursue the top 3-4 combined Council/staff goals, how to proceed
such as forming small groups to explore what will be required to achieve the top 3-4 and present at a study
session or reviewing the priorities in two phases, concern a boutique hotel is an excuse to go to 5-story buildings
downtown, concern it will be July before any effort is made to pursue goals if there are a series of study
sessions, scheduling a separate retreat to discuss long range financial planning, determining who is willing to
serve on a task force for each of the priorities, and that some goals are already underway or will be pursued
regardless of whether they are on the list.
Those present volunteered to serve on the following working groups/subcommittees (Mr. Taraday offered to
attend meetings upon request):
Long Range Financial Planning: Councilmembers Buckshnis, Johnson, Bloom and Nelson; Ms. Hite, Mr.
James, and Mr. Williams
Finish Westgate Plan: In progress, no need for working group
Highway 99: Councilmembers Mesaros, Petso, Fraley-Monillas and Nelson, Ms. Hope, and Mr. Doherty
Boutique Hotel: Councilmember Mesaros, Buckshnis and Petso and Mr. Doherty
Sunset Avenue: Councilmembers Bloom and Fraley-Monillas and Mr. Williams and Ms. Hite
Code Update: In progress, no need for working group
Review EDC: Councilmember Petso and Bloom, Mr. Doherty, Ms. Hope, Mr. James
Citizen Input: Councilmembers Bloom and Nelson and Mr. Doherty
Staffing Boards and Commissions: Councilmember Petso, Bloom, and Buckshnis and Ms. Hite
Historic Preservation District: Councilmembers Johnson and Petso and Ms. Hope
Emergency Vehicle/Pedestrian Access: Councilmembers Petso and Bloom and Mr. Williams
Farmers' Market: Councilmembers Bloom and Petso and Mr. Doherty
A brief discussion followed regarding staff volunteering for committees that will take away from their current
job description and that staff is working on many of these things anyway.
Edmonds City Council Retreat Draft Minutes
March 13-14, 2015
Page 14
It was agreed the intent of the working groups was to define the priority (not pursue it), to flesh out the issues in
a way that can be presented at a study session. Staff will arrange the meetings. For working groups with four
Councilmembers, it would be preferable to have three so the meetings do not have to be noticed.
Council President Fraley-Monillas advised Senior Executive Council Assistant Jana Spellman will type up the
lists of priorities and send them out.
The retreat was adjourned at 12:42 p.m.
5S ASSEY, CITY ERK
Edmonds City Council Retreat Draft Minutes
March 13-14, 2015
Page 15