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2013-03-21 Cemetery Board MinutesCITY OF EDMONDS EDMONDS MEMORIAL CEMETERY BOARD MINUTES March 21, 2013 CALL TO ORDER The meeting was called to order by Chair Lisa Palmatier at 4:05pm at the Anderson Center. MEMBERS PRESENT Melinda Beck Sally Harrison Dale Hoggins Patrick Kelly Melissa Johnson Lisa Palmatier STAFF PRESENT Rich Lindsay Guests Present Joyce Donaldson Phil Escadon APPROVAL OF MINUTES Minutes of February 21, 2013 were approved (Hogg ins/Johnson). FINANCE REPORT FOR MONTH ENDING January 31, 2013. Beginning Cash Balance ----------- ----$ 71,179.06 Receipts ---------------------------- $ 9,650.71 Investments and Transfers----------- $ 4.88 Disbursements---------------------- $ 9,656.55 Vouchers Payable -------------------- $ 2,930.04 Ending Cash Balance ------------------ $ 68,248.06 Memorial Gift Fund------------------ $ 2,687.44 Grand Total------------------------- $ 70,935.50 STAFF REPORT Submitted By Cliff Edwards: Sales and services from February 21 to March 21, 2013 Month Year-to-date Goal Grave sales 0 2 40 Burials 2 9 55 Niche sales 0 5 25 Inurnments 1 5 25 The cemetery gates were closed today, March 21st, for a San Francisco film company to shoot their final scene of their short film called "While I'm Alive", Rich Lindsay's Staff Report: Rich answered questions about last month's financial report. The fireproof safe for the cemetery files will be ordered the first part of April. The Silver Poplar tree has been removed. Rich's staff will try to address the dandelion weed control in late April and again in July. Old Business: Cemetery Update -Carrie Hite: Since Carrie had nothing new to report, she will instead come to the May meeting. Budget issues will be addressed in June and July. Distribution of Cemetery brochures: Rich took brochures to Edmonds United Methodist Church, Patrick took some to Holy Rosary, and Dale will take some to the Alderwood Heritage Assoc. Cottage. Saturday Market, May 11th: Lisa will do the handouts for the Sat. Market. Joyce and Melissa will be there from 8:30-11:30. Sally will be there from 10:00-1:00, and Lisa and Melinda from 11:30-2:30. Melinda will take the Cemetery Banners to Fast Signs to get the dates changed for the Memorial Day and Walk Back In Time events. Senior Health Fair. April 26: The table is free since we are a non-profit organization. Melissa will set up and be there from 10:00-12:00, Joyce from 12:00-2:00, and Cliff will be there all day. They will have on the table CRAZE booklets, Museum brochures, the Memorial Day and WBIT handouts, and cemetery pens. myedrnondsnews.com update: Melissa reported that if we expand our ad to include Mt. Lake Terrace and Lynnwood, it would cost $1400. We decided to stay with the Edmonds site ad for $633 a year. Memorial Day Planning_ Dale, Patrick, Sally, and Melissa = The Memorial Day Committee. The Speaker will be Tom Hallum from the VFW who was in the Army in Korea. All is going well with the planning. New Business: Museum Planning Meeting Report: Melissa attended the Museum meeting. The Cemetery Board will become a member of the Museum Board. They talked about marketing and partnering between the two groups. The Cemetery Board is welcome to add articles to the Museum Newsletter. Customer Evaluations: Melissa reported that we started the evaluations in January of 2012. All, except two, comments have been positive. Cliff has been given high accolades for his personal service. Melissa will bring a spreadsheet of the results to the next meeting. Walk Back In Time, July 18th: We will do costumes again. We will also ask extra people to come back to be ghosts. We should think about other people to invite to participate as other ghosts. Announcements: Lisa will put a Business Listing for the Cemetery in The Guide to Edmonds at a cost of $35. Brenda Powell, Sally's sister, made a $100. donation to the Memorial Gift Fund. Melissa will send her a Thank You card. The Mukilteo Historical Society likes our Cemetery Walking Tour Guide. Joyce Donaldson has submitted her application to become a new Board member. Sally asked how to get the Memorial Day and the WBIT events put on the Chamber of Commerce calendar? Rich will look into it and also to get the Cemetery listed in the Chamber of Commerce Buiness Listing for Cemeteries. Melissa wants the Board to purchase a plaque for Bob Stevenson's service on the Cemetery Board. It will be purchased out of the miscellaneous fund and will be presented by the Mayor on Memorial Day. Motion made by Kelly/Harrison and passed. Items for the April Agenda include Melissa's Customers' Survey Spreadsheet and contacts for ghosts for WBIT. Lisa will be absent for the April meeting. ADJOURNMENT: Motion to adjourn made by Johnson/Hoggins at 5:45 PM. Minutes submitted by Melinda Beck, Secretary. NEXT MEETING: Thursday, April 18, 2013 at 4:00 PM in Room 113 at Anderson Center