2014-02-11 Disability Board MinutesEDMONDS' DISABILITY BOARD
Meeting minutes
2/11/14
MEMBERS PRESENT:
Ken Jones, Chair
Gary McComas, Board Member
Joan Bloom, Council Member
Adrienne Fraley-Monillas, Council Member
STAFF PRESENT:
Carrie Hite, Reporting Director for HR
Mary Ann Hardie, HR Manager
Yvonne Chan, HR Analyst
CALL TO ORDER:
Chair Ken Jones called the Board meeting to order at 8:36 am.
APPROVAL OF MINUTES
Chair Ken Jones made a motion to approve the meeting minutes of October 22, 2013.
Board Member Gary McComas seconded the motion. The motion carried.
DISCUSS AND APPROVE CLAIMS SUMMARY REPORT:
Council Member Adrienne Fraley-Monillas asked about budget cuts to Disability Board
funds. HR Manager Mary Ann Hardie stated that she would check with Finance on the
LEOFF 1 budget to see if there were any reductions to the Board funds for 2014.
Ms. Hardie reviewed the Claims Summary of October 1, 2013 to December 31, 2013 as
follows:
SUMMARY OF CURRENT COSTS: 10/1/13 - 12/31/13
SERVICE
TOTAL
NUMBER OF
CLAIMS
COST
Prescription Co -Pays
8
$5,709.64
In Home Assisted Living Care
3
24,666.13
Purchase of Eye Glasses
2
300.00
Medicare Premium Reimbursement
1
818.00
Dental Reimbursement
5
524.40
Payment of Annual deductibles & co-
insurance
19
3,145.42
Hearing Aids (batteries)
1
17.61
Routine & Preventative Costs or costs
associated with Annual Physical Exams
0
Eye Exam and Refraction
2
166.67
Out -of -Pocket Expense
3
220.68
Medical Equipment/Medically Necessary
Services
0
TOTALS:
44
$35,568.55
The total expense for the period 7/1/13 through 9/30/13 was $35,568.55 with a total of
44 claims for the period. The total Visiting Angels Nurse Care costs for the quarter were
$24,666.13.
Council Member Fraley-Monillas made a motion to approve the claims summary report
for the period 10/1/13 up to and including 12/31/13 in the amount of $35,568.55 based
on medical necessity. Council Member Joan Bloom seconded the motion. The motion
carried.
CITIZEN -AT -LARGE OPENING -PROCESS
There was some discussion that followed by the Board of the three candidates who had
applied and were interviewed (prior to the start of the meeting) for the Citizen -At -Large
volunteer vacancy. After some discussion, the Board determined that none of the
candidates were the "best fit" for the volunteer position to the Board at this time and that
it may be worthwhile to continue the search for a Citizen -At -Large.
Board Member McComas made a motion to declare this selection process a "failed"
[non -successful] search. Council Member Fraley-Monillas seconded the motion. The
motion carried.
There was some additional discussion that followed regarding the City's website and
updates recommended to the website as well as possible word-of-mouth [by the Board]
recruitment process for this vacancy. Council Member Fraley-Monillas suggested the
Swedish retirees group as resource for candidates.
Ms. Hardie stated that the HR staff would update the website to provide additional
information about the Disability Board and repost the Citizen -At -Large vacancy.
REQUESTS FOR REIMBURSEMENT
• $6.80 —
Medical services for eye exam.
• $161.00
— Medical equipment (nebulizer).
• $257.71
— Medical equipment repairs (turney seat).
• $143.65
— Medical equipment repairs (turney seat diagnostic)
• $705.32
— Medical equipment repairs (turney seat lever).
• $180.00
— Medical services (massage therapy).
Chair Jones moved that the Board approve all the above medical expenditures for
LEOFF 1 retirees based on medical necessity. Council Member Bloom seconded the
motion. The motion carried.
Additionally, it was requested that HR Staff check to see if the shingles vaccination is
covered through the LEOFF 1 insurance plan.
OTHER
The upcoming Washington State LEOFF Education Association (WSLEA) Conference
from 5/7 — 5/9 in Chelan at Campbell's resort was discussed by the Board. Chair Jones
graciously volunteered to attend the meeting on behalf of the Board again this year and
to bring back information from the conference to share with the Board.
The meeting adjourned at 10:25 am.