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1995 Final BudgetCity of Edmonds BUDGET • 1995 CITY OF EDMONDS January 10, 1995 Citizens of Edmonds: Office of the Mayor Laura M. Hall I submit to you a total balanced budget of $44,209,550, which is shown on Exhibit 1. A representative term for this year's budget is "catch up." We have managed through two lean years. It was not easy. The cooperation of management, City Council, and the dedication of a hard-working employee group made it possible. Catch up refers to replacing overused equipment, restoring cuts in personnel, considering employee salary adjustments, and positioning for a progressive future. In addition to catch up, growth is a factor which also must be considered. Efforts against crime must be accelerated; maintenance of new fire equipment and a public works facility must be addressed as well as maintenance of buildings where public activity has increased. To accommodate these efforts, staff has been increased. This budget includes a police patrol officer, a fire engine/aid car mechanic, a custodian, and a cultural arts coordinator. There has been a tremendous increase in library patronage and public participation in recreation activities which require more frequent need of daily custodial services. The custodial position will be assigned to these areas as well as to the new public works facility. ® Incorporated August 11, 1890 505 Bell Street • Edmonds, WA 98020 • (206) 775-2525 • Fax (206) 771-0221 r' 1995 Final Budget Message Page 2 The following chart shows the changes in expenditures for 1995: CATEGORY 1994 Year -End Actuals 1995 Bud et CHANGE Amount I Percent Day to Day Operations $25,793,094 $25,302,590 $(490,504) (1.9)% Special Designated Activities 583,151 1,477,950 894,799 153.4% Debt Payment 2,302,091 2,292,270 (9,821) (4)% Capital Projects 4,953,567 4,640,790 (312,777) (6.3)% Equipment 890,010 1,180,130 290,120 32.6% All Other Activities 184,195 70,750 (113,445) (61.6)% TOTALS $34,706,108 1 $34,964,480 $258,372 .7% These expenditures are partially covered by a property tax assessment of 103%. Most governments in the State routinely utilize their legal capacity of 106%. The rationale being that an entity should not request state or federal funds until the entity has utilized its full local taxing capability. The General Fund contains approximately 43% of the expenditures shown in the above chart. Both revenues and expenditures for the General Fund are shown on Exhibit 2 pie charts. Expenditures for Public Safety amount to a big portion of the pie. To ensure the protection of Edmonds citizens, the Public Safety portion has been increased for 1995. Last year's slice was 42.7%; this year, it is 42.8%. The increase will be more once Fire Public Safety employee labor contracts are settled. Reserves are maintained above the general acceptable standard which will provide economic downside protection. The reserves are set at $1,315,570 as shown in Exhibit 3, of which $217,500 is designated for unsettled employee labor contracts. 1995 Final Budget Message Page 3 This 1995 budget represents commitment to: First, fiscal responsibility; second, protection of our citizens; and third, maintenance of facilities. As always, it goes without saying: City Officials and Staff are committed to the "Edmonds Way of Life." Laura all, Mayor AH\LH\dm Floppy\ WinWord6\ Budgets\ 95FinBud EXHIBIT I ALL FUNDS Revenues & Beginning Cash $44,209,550 Beginning cash 28.0% $12,366,2 State shared 5.1 % $2,245,500 Service charge $7,753,890 Other revenue 5.1 % $2,236,750 Fund transfers 11.0% $4,873,810 itergovernmental 9.3% $4,092,500 Property tax 11.3% $5,014,880 es 12.7% $5,626,000 Expenditures & Ending Cash $44,209,550 Day-to-day operations 57.2% $25,302,590 Equip^ I, -I 11 r.., ,V $1,180,130 other activities 0.2% $70,750 Capital projects 10,5% $4,640,790 Debt payment 5.2% $2,292,270 ,cial designated 3.3% $1,477,950 Ending Cash 20.9% $9,245,070 EXHIBIT II GENERAL FUND Revenues & Beginning Cash $15, 093, 780 Property tax 33.0°%o $4,984,880 Service Charges 8.7% $1,308,860 Beginning Cash 5.71 $864,600 Intergovernmer $2,096,040 :elloneous 1.7% $252,800 Other Taxes 14.5% $2,188,000 nes & Forfeitures 2.9% $442,700 Licenses & Permits 1.8 /° ` - 1 17.7% ° $277,900 $2,678,000 Expenditures & Ending Cash $15, 093, 780 Public Safety 42.8% $6,461,880 Ending Cash 0.8% $125,240 Cultural & Rec. $2,364,54u Bond Debt 2.7% $406,710 HPnith & Welfare 2.1 $312,090 Public Works 12.2% $1,844,490 Community Devi. 7.3% $1,099,550 %7G1 IGI "Al vvv't 16.4% $2,479,280 EXHIBIT III Reserves All Funds 1995 Budget (thousands) $1,000 $600 $400 $200 $0 Fund Titles TABLE OF CONTENTS Listingof Officials........................................................................................................ I OrganizationalChart .................................................................................................. II BudgetOrdinance.................................................................................................... III BudgetSummary ...................................................................................................... VI Comparative Schedule of Budgeted Positions......................................................... VII RevenueSummary ......................................................................... .................... Vill ExpenditureSummary.......................................................... ............................. I...... IX GeneralFund Revenue.............................................................................................. 1 General Fund Expenditure Summary ......................................................................... 4 CITY COUNCIL 100 ExpenditureSummary ...................... :.................... ............................................... 5 Administration...................................................................................................... 6 ContingencyFund 119................................................................... .............. 8 OFFICE OF THE MAYOR 200 ExpenditureSummary........................................................................................ 10 Administration.................................................................................................... 11 Personnel................................................................................................ ....... 11 MunicipalCourt .................................................................................................. 13 Sister City Commission Fund 623....................................................................... 17 ADMINISTRATIVE SERVICES 300 ExpenditureSummary....................................................................................... 19 Administration................................................................................................... 20 Accounting........................................................................................................ 20 DataProcessing................................................................................................ 22 CityClerk........................................................................................................... 24 CityAttorney...................................................................................................... 26 Non-Departmental............................................................................................. 28 Cumulative Reserve/General Fund 002............................................................. 36 Emergency Financial Reserve Fund 006........................................................... 36 Information System Upgrade Fund 008............................................................. 36 LEOFF - Medical Insurance Reserve Fund 009................................................. 36 Hotel/Motel Tax Fund 120................................................................................. 38 Special Library Fund 621................................................................................... 38 POLICE 400 ExpenditureSummary........................................................................................ 40 Administration.................................................................................................... 42 Investigation....................................................................................................... 42 Patroland Traffic•.......................................................................................... 44 CrimePrevention................................................................................................ 44 OtherServices..................................................................................................... 46 Criminal Justice Activity Fund 007...................................................................... 54 Drug Enforcement Fund 104.............................................................................. 62 FIRE 500 ExpenditureSummary...................................................................................... 69 Administration.................................................................................................. 70 FireSuppression.............................................................................................. 70 Fire Prevention & Investigation......................................................................... 72 Training............................................................ .......... 74 ..................................... . Volunteers/Call Personnel............................................................................... 74 Emergency Medical Service............................................................................. 74 Accumulative Reserve Fire/Med. Aid Vehicles Fund 005................................. 80 Firemen's Pension Fund 617............................................................................ 80 Rescue Boat Operation Fund 624.................................................................... 80 COMMUNITY SERVICES 600 ExpenditureSummary...................................................................................... 82 Administration.................................................................................................. 84 Planning........................................................................................................... 88 BuildingInspection........................................................................................... 90 :Engineering...................................................................................................... 92 Parksand Recreation....................................................................................... 94 GroundsMaintenance...................................................................................... 98 PublicWorks.................................................................................................. 100 Facilities Maintenance.................................................................................... 100 StreetFund 111.............................................................................................. 104 Combined Utility Fund 411............................................................................. 114 WaterDivision............................................................................................. 116 SewerDivision............................................................................................. 118 TreatmentPlant........................................................................................... 122 EquipmentRental Fund 511........................................................................... 126 Combined Street Construction/Improvement Fund 112................................. 130 Multimodal Transporation Fund 113............................................................... 132 Street Beautification Fund 114........................................................................ 132' Underground Wiring Fund 115....................................................................... 132 Building Maintenance Fund 116..................................................................... 132 Municipal Arts/Public Arts Acquisition Fund 117............................................ 134 MemorialTree Fund 118................................................................................ 134 Edmonds Youth Scholarship Fund 122.......................................................... 136 Tourism Promotional (Arts Commission) Fund 123........................................ 136 Off -Street Parking Fund 124........................................................................... 136 Park Acquisition/Improvement Fund 125....................................................... 138 Gifts Catalog Fund 127................................................................................... 138 Cemetery Improvement Fund 130.................................................................. 140 HUD Block Grant Fund 191............................................................................ 140 Capital Improvement Fund 325...................................................................... 142 Combined Utility Construction/Improvement Fund 412................................. 142 Combined Utility Bond Reserve Fund 413...................................................... 144 Capital Improvements Reserve Fund 414................................ I....................... 146 Cemetery Maintenance Trust Fund 610.......................................................... 146 Proposed 1995-1996 Capital Improvements Program ................................... 148 LISTING OF OFFICIALS ELECTED MAYOR LAURA M. HALL CITY COUNCIL PRESIDENT TOM PETRUZZI CITY COUNCIL DAVE EARLING BARB FAHEY MICHAEL HALL WILLIAM KASPER ROGER MYERS JOHN NORDQUIST APPOINTED ADMINISTRATIVE SERVICES DIRECTOR ARTHUR HOUSLER COMMUNITY SERVICES DIRECTOR PAUL MAR FIRE CHIEF MICHAEL SPRINGER POLICE CHIEF THOMAS MILLER CITY CLERK RHONDA MARCH CITY ENGINEER JIM WALKER (Acting) PARKS & RECREATION MANAGER ARVILLA OHLDE PERSONNEL MANAGER BRENT HUNTER PLANNING MANAGER ROB CHAVE PUBLIC WORKS SUPERINTENDENT NOEL MILLER MUNICIPAL COURT JUDGE STEPHEN CONROY I Administrative Services Accounting Data Processing City Clerk Electorate Personnel Police Department Investigation Patrol Other Services Mayor Council Municipal Court Fire Department Supression Prevention Emergency Medical Services Community Services Planning Division Building Engineering Division Treatment Plant Parks & Recreation Division Grounds Maintenance Public Works Facilities Streets Water and Sewer Equipment Rental II ORDINANCE NO. 3002 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1995, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 1995, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 1995, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of pfoviding information regarding estimates and programs, and III WHEREAS, the City Council did meet on November 15, 1994, which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 1995, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriates for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. Section 3. A complete copy of the final budget for 1995, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. Section 4. The Mayor or her designee is hereby requested and required as a condition of approval of the 1995 budget and future annual budgets to prepare monthly a report for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue IV projections approved in the annual budget. This report shall conform to the City Council designated format established in 1994. Section 5. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 1995. APPROVED: 9 WN ,4q;i KXWM-rAURX ATTEST/AUTHENTICATE: CI Y CLERK, R ONDA J. MARCH APPROVED AS TO FORM: OFFICE OF THE ITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: 12/15/94 PASSED BY THE CITY COUNCIL: 12/20/94 PUBLISHED: 12/25/94 EFFECTIVE DATE: 12/30/94 ORDINANCE NO. 3002 M EXHIBIT A BUDGET SUMMARY 1995 UND NO. FUND DESCRIPTION 1995 BEGINNING + REVENUE EXPENDITURES 1995 = ENDING _ CASH 001 002 General Fund Cumulative Reserve/Gen. Fund $864,600 $14,229,180 $14,968,540 _CASH $150,000 005 Reserve Fire/Aid Vehicle Fund 250,000 173,300 11,250 138,000 11,250 006 Emergency Financial Reserve Fund 727,000 69,000 0 311,300 311,300 007 Criminal -Justice Activity Fund 19,850 362,860 0 379,790 796.000 008 Information System Upgrade Fund 9,310 84,000 93,310 2,920 009 LEOFF-Medical Insurance Reserve Fund 35,000 30,000 0 104 Drug Enforcement Fund 77,650 61,110 0 60,120 65,000 111 112 Street Fund Combined Street Const./Im rv. Fund P 1.134,200 1,146,220 78,64072,520 113 Mulitimodal Transportation Fund 538,790 61,120 696,000 1,375,300 644,600 90,190 590,190 114 Street Beautification Fund 14,700 500 1,091,200 345,220 115 Underground Wiring Fund 90 5,000 10,2 116 Building Maintenance Fund 105,350 0 98,000 0 201,000 90 0 117 118 Municipal Arts Fund Memorial Street Tree Fund 64,040 41,400 37,270 2,350 68,170 119 Council Contingency Fund 6,550 92,610 360 301,720 3,000 3,0 120 Hotel/Motel Tax Fund 25,630 53,000 0 52,000 394,33330 122 Youth Scholarship Fund 1,670 1,250 1,720 2,200 123 Tourism Arts Comm. Promotional Fund 23,720 28,500 1 ,200 124 Off Street Parking Fund 870,110 6,400 32,020 125 Park Acquisition/Improvement Fund ,310 1,093,850 565,000 53,600 1,412,250 4 0,110 127 Gift Catalog Fund - 33,460 3,350 1,140 246,600 130 191 Cemetery Improvement Fund Shared Revenue -Comm. Dev. Fund 111,480 104,800 109,590 35,670 106,690 325 Capital Improvement Fund 0 186,870 36,000 16,610 36,000 0 411 Combined Utility Operation Fund 1,432,810 8,006,610 42,840 9,142,840 412 413 Combined Utility Const./Imprv. Fund Combined Utility Bond Reserve Fund 1,620,360 1,680,000 2,448,000 296,580 296,580 852,360 414 Capital Improvements Reserve 2,060,490 40,000 1,841,430 1,793,000 2,108,920 511 610 Equipment Rental Fund Cemetery Maintenance Fund 1,832,310 20,000 772,770 0 1,077,580 27,500 1,527,500 617 Firemen's Pension Fund 272,360 415,240 13,700 34,000 0 621 Special Library Fund 3,440 3,120 33,700 415,540 415,540 623 Sister City Commission Fund 8,500 19,520 5,200 1,0 624 Rescue Boat Operation Fund 4,240 4,150 20,600 7,42420 4,000 4,390 TOTALS $12.366 220 $31.843,330 $34,964 480 $9,245,070 EXDTAQS XLS VI r%V ED CITY OF EDMONDS COMPARATIVE SCHEDULE OF BUDGETED POSITIONS (FTE) For the Years 1989 - 1995 ELECTED OFFICIALS: Mayor and Seven Council Members GENERAL FUND: DEPARTMENT 1989 1990 1991 1992 1993 1994 City Council -Council Assistant .5 .5 .5 .75 .75 .75 Office of the Mayor (includes Mayor) 2 2 2 2 2 2 Personnel 2 2 2 2 2 2 Municipal Court 4 4 4 4 4 4 Court Criminal Justice Funding - - 1 1 1 1 Administrative Services Accounting & Data Processing (1) 9 9 10 10 9 9.5 City Clerk 4 4 4 4 3.5 4 Police 43 43 43 42 40 41 Stevens Hospital Security Contract 4 4 4 6 6 6 Police Criminal Justice Funding - - 7 7 8 8 Drug Enforcement Fund 0 0 1 1 0 0 Fire 29 29 29 29 29 29 Community Services Administration 5 5 5 5 5 5 Planning/Building 8 9 9 9 10 10 Public Works Administration 2 3 3 3 3 3 Facilities 10 10 10.5 10.5 10.5 10.5 Engineering 105 10.5 10 10 9 9 Parks & Recreation 6 6 6 6 6 6 Grounds Maintenance 10 10 10 10 10 10 SUBTOTAL 149 151 161 162.25 158.75 160.75 STREET FUND 11 11 11 11 11 11 CEMETERY 0 1 1 1 1 1 WATER/SEWER FUND: Water 9 9 9 9 9.5 9.5 Sewer 7 7 7 7 7 7 Treatment Plant 8 11 12.5 14.5 16 17 SUBTOTAL 24 27 28.5 30.5 32.6 33.5 EQUIPMENT RENTAL FUND 3 3 3 3 3 3 TOTAL JE7 M93 NA-5 207 75 206,25 209.25 CITY POPULATION EMPLOYEES CITIZENS: EMPLOYEES Mountlake Terrace (2) 19,920 126 158 1 Edmonds 31,100 213.1 146 1 Kirkland 42,000 290 145 1 Mercer Island 21,800 158 138 1 Lynnwood 31,680 259 122 1 Bremerton 35,020 300 117 1 NOTE: (1) The Water/Sewer Utility Billing Clerk's position is included under Sewer, but the person is located in the Finance Building and supervised by the Accounting Manager. (2) The City of Mountlake Terrace is the only city without a Treatment Plant. It takes 10 - 15 FTE's to operate a Treament Plant, VII FTE94xLs 1995 .5 2 2 4 1 10 4 45 6 5 0 29 5 10 3 11.5 9 6.6 10 163.6 11 1 9.5 7 17 33.5 4 213.1 I- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 o O o 0 0 0 0 0 o 0 0 0 0 0 o a m U� O O O (D N 0) N O 0) 0 V O lM N N o Q W N m 0 N N m N O m m V O N O1 h N Ih O 1� O O h h h V N e) V 0) 17 m D) m N c h V O 0) 0 0 0 N N O ('7 )n N S7 Q L] O m N O (D m m V (0 U) M U) fD V m N N O m m t0 (D t7 0) O O q O 0) to O m 0) (O 0) m Q) (O (7 O f7 t') O O 0) 1- to 0) 0 C) H O N O h ('7 t7 t7 O m O O (O O m V N N t7 to N N V O O O N V d N '-_ � 117 0) fn M fV p N Y H a W Z WU O O 0 0 0 0 O o 0 O 0 O o 0 0 OD UO O O O O O O N O O tO Cl)co0 O o d LL LL N0 0O h o m N O V O O Q 00 eq W Z Ir In r) N? m M N M OmI 0 R O d' (1) V m N Cl) 0) OD tdn , i H � W O O O O O O O O O O O O O O O O O O O O O O O O O O O O O d O U0 O O O O O O O O O O O (D O to O pp O ,. o O h O V O O O O N N O W z n m N O O V C Ul 0 O m to O Q) M o N O V o (7 O m- 0 m O N C U7 Q N m m m m (D (V .- to N t7 co to m V O (o t0 to N N p O W O 'h-- C4 to N m �2 M V V) W W LL h0 V V 0 LL 0 N m U- tnV N W W O O o o o O o 0 a m 0 ton Lo) o r) n N co > o h m of n h LL W I- O N Clm n U to (D ): to W O i) O o O O O O O O V (D h O 0 0 Cl) o Q p O z o v 0 0 o m o to w> 0 v o v h � � W (Q p LL _ N N W pp ~ Ir z a O Q H Q W x W U-) v U) Q ly N a<w oa o o o 0 o o o LO 0 0 0 0 p n N Z 0 N (o to a ci (o (oLU ci 0 Z LL °a w H w ly W H O O O U:5 0 0 0 W Z U N C9 W W a ^ 7 N jJ _O tl c N m � . 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O 7a. C 7 7 d 0 0 0 0 10 - dL rQ cg ci cgU Wci'LL 4)(nR O O C (�rNNNMMMMQIo to to lD to to to (O to Ux W UrCp�pjorn U M In S MD � Mo U2}F 0- L) v DOZ� 0000'appr NM Q NOI-c00) NNN N N NNO NrNMQrOrN[`7 LL O OOO 0. G ---•- r MQQ Q QU)tD [010 [iOV �'t N i( IX REVENUE DETAIL Department: Fund: Fund. No.: REVENUE GENERAL 001 Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 308.00.00 BEGINNING CASH $651,407 $539,500 121% $864,600 $213,193 40% TAXES 311.10.00 Property (Regular) $3,862,716 $3,856,260 100% $4,126,000 $263,284 7% 311.10.01 Property (EMS) 794,160 796,410 100% 858,880 64,720 8% 313.10.00 Sales (Retail) 2,529,530 2,400,000 105% 2,678,000 148,470 6% 316.43.00 Gas Utility (5-3/4%) 209,536 215,000 97% 225,000 15,464 7% 316.46.00 TV Cable (5%) 139,168 140,000 99% 144,000 4,832 3% 316.47.00 Telephone Utility (5-3/4%) 401,543 380,000 106% 416,000 14,457 4% 316.51.00 Electric Utility (6%) 799,564 820,000 98% 800,000 436 0% 317.00.00 Wtr. Util. Srchrg. (5-3/4%) 167,609 150,000 112% 157,000 (10,609) -7% 317.20.00 Leasehold Excise 86,458 82,000 105% 89,000 2,542 3% 318.55.00 Gambling 380,730 340,000 112% 357,000 (23,730 -7% TOTAL TAXES $9,371,014 $9,179,670 102% $9,850,880 $479,866 5% LICENSING & PERMITS 321.10.00 Alcoholic Beverages $1,821 $3,000 61% $3,000 $1,179 39% 321.60.00 Professional & Occupation 12,182 5,500 221% 12,500 318 6% 321.70.00 Amusement 10,223 10,000 102% 10,000 (223) -2% 321.80.00 Business Lic. Penalty 1,482 2,000 74% 2,000 518 26% 321.90.00 Business License 25,614 30,000 85% 25,000 (614) -2% 321.91.00 Business Fire Permits 520 600 87% 600 80 13% 321.92.00 Garbage Utility Franchise 10,587 11,000 96% 11,000 413 4% 322.10.00 Building Permits 184,881 180,000 103% 180,000 (4,881) -3% 322.30.00 Animal License 11,063 11,300 98% 12,300 1,237 11% 322.40.00 Street & Curb Permits 13,405 16,000 84% 16,000 2,595 16% 322.90.00 Non -Bus. Lic. Permits 7,499 5,500 136% 5,500 (1,999 -36% TOTAL LICENSING & PERMITS $279,277 $274,900 102% $277,900 ($1,377) -1% INTERGOVERNMENTAL 333.11.40 Coastal Zone Mgt. Grant $0 $0 0% $15,000 $15,000 0% 333.83.50 FEMA Grant 22,813 0 0% 0 (22,813) 0% 334.04.20 Grwth Mngmnt. Act Grant 48,825 50,000 98% 0 (48,825) -98% 335.00.81 Mobile Home/Trlr. Excise 8,763 8,000 110% 8,000 (763) -10% 335.00.83 Motor Vehicle Excise Tax 526,292 506,000 104% 450,000 (76,292) -15% 335.00.91 PUD Privilege Tax 88,505 91,000 97% 88,000 (505) -1% 336.00.85 Equalization Sales Tax 883,652 730,900 121 % 854,340 (29,312) -4% 336.06.94 Liquor Excise Tax 99,410 107,500 92% 92,700 (6,710) -6% 336.06.95 Liquor Board Profits 201,984 217,000 93% 187,000 (14,984) -7% 337.07.10 Interlocal Recycle Grant 4,964 0 0% 0 (4,964) 0% 337.07.30 Interlocal Commute Trip 2,567 0 0% 0 (2,567) 0% 338.12.00 Shared Crt. Cost Recoup. 16,540 19,000 87% 20,000 3,460 18% 338.21.00 Law Protection - Hospital 270,168 270,850 100% 281,000 10,832 4% 338.22.00 Fire Protection - Wdwy. 98,388 95,000 104% 100.000 1,612 2% TOTAL INTERGOVERNMENTAL $2,272,871 $2,095,250 108% $2,096,040 ($169,018) -8% -1- REVENUE DETAIL Department: REVENUE Fund: GENERAL Fund. No.: 001 Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % CHARGES FOR SERVICES 341.31.00 Recording Legal Docs. $133 $100 133% $100 ($33) -33% 341.32.00 Warrant Fees 27,360 27,000 101 % 31,000 3,640 13% 341.50.00 Sale of Maps & Books 1,400 1,700 82% 1,700 300 18% 341.62.00 Court Fees. 123 100 123% 200 77 77% 341.70.00 Items for Resale 0 1,200 0% 0 0 0% 341.90.00 Other Gen. Government 623 200 312% 200 (423) -212% 342.33.00 Probation Charges 27,626 25,000 111 % 35,710 8,084 32% 342.30.00 Charges for Home Detention 1,670 1,400 119% 5,000 3,330 238% 342.37.00 Booking Fees 70 0 0% 0 (70) 0% 342.40.00 Inspection fees 1,305 100 1305% 100 (1,205) -1205% 342.20.00 Eng. Fees/Charges 16,590 8,000 207% 8,000 (8,590) -107% 343.83.00 Storm Drainage Fees 3,549 3,000 118% 3,000 (549) -18% 343.93.00 Animal Control Shelter Fee 2,340 3,100 75% 3,100 760 25% 345.81.00 Zoning/Subdivision Fee 15,470 19,000 81% 19,000 3,530 19% 345.83.00 Plat Insp./Plan Check 101,418 90,000 113% 110,000 8,582 10% 345.86.00 Cert/Photo/Rec Srch Fee 3,573 3,000 119% 3,000 (573) -19% 345.88.00 Shoreline EPA Review 2,143 3,000 71% 3,000 857 29% 345,89.00 Shoreline Mngmnt. Permit 686 500 137% 500 (186) -37% 347.30.00. Swim Pool Entrance Fee 37,109 37,000 100% 40,000 2,891 8% 347.31.00 Swim Pool Locker Fee 801 1,000 80% 1,000 199 20% 347.32.00 Swim Pool Class Fee 30,152 40,000 75% 40,000 9,848 25% 347.60.00 Recreation Program Fee 406,145 364,000 112% 442,000 35,855 10% 347.61.00 Fitness Activities 27,813 30,000 93% 4,000 (23,813) -79% 349.18.00 Overhead Chg. to Utility 427,000 427,000 100% 458,050 31,050 7% 349.95.91 Interfund Services 54,001 9,000 600% 100,200 46,199 513% TOTAL CHGS. FOR SVCS. $1,189,100 $1,094,400 109% $1,308,860 $119,760 11% FINES & FORFEITURES 352.30.00 Proof of Ins. Penalty $916 $1,200 76% $2,000 $1,084 90% 353.10.00 Traffic Infraction Penalties 185,004 190,000 97% 200,000 14,996 8% 353.70.00 Non -Park. Infrac. Penalties 208 200 104% 200 (8) -4% 354.00.00 Parking Infraction Penalties 16,198 21,000 77% 30,000 13,802 66% 355.20.00 DWI Penalty 23,413 22,000 106% 24,000 587 3% 355.80.00 Crim. Traffic Misdemeanor 86,439 105,000 82% 100,000 13,561 13% 356.50.03 Investigative Drug Buy 963 300 321 % 300 (663) -221 % 356.90.00 Non -Traffic Misdemeanor 54,485 50,000 109% 58,000 3,515 7% 357.30.00 Criminal Cost Recoupment 21,474 14,500 148% 16,000 (5,474) -38% 357.32.00 Witness Cost Recoupment 1,873 2,500 75% 2,500 627 25% 357.33.00 Public Defense Recoupment 7,705 5,000 154% 7,000 (705) -14% 357.35.00 Court Interpreter Recoup. 1,058 500 212% 700 (358) -72% 357.37.00 Deferred Prosecutor Cost 1,085 3,800 29% 2,000 915 24% TOTAL FINES AND FORFEITURES $400,821 $416,000 96% $442,700 $41,879 10% -2- REVENUE DETAIL Department: REVENUE Fund: GENERAL Fund. No.: 001 Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % MISCELLANEOUS 359.91.00 Returned Check Fee $859 361.11.00 Investment Interest 66,340 361.40.00 Ctrcts/Notes/Accts. Rec. 20,722 362.30.30 Parking 22,380 362.40.00 Space Facil. Rental 78,130 362.50.00 Leases 80,265 362.80.00 Vending Mach. Sales 2,117 362.90.00 Other Rents & Use Charges 4,209 369.10.00 Sale of Junk/Salvage 0 369.20.00 Sale of Unclaimed Prop. 1,024 369.90.00 Other Miscellaneous 13.906 TOTAL MISCELLANEOUS $289,952 OTHER FINANCING SOURCES $600 143% 20,000 332% 22,000 94% 17,500 128% 72,000 109% 71,000 113% 900 235% 4,000 105% 500 0% 4,200 24% 700 1987% $213,400 136% 395.00.00 Sales/Insurance Recovery of Fixed Assets $2,450 $0 0% 397.00.00 Tsfr. frm other Funds 68,710 68.710 100% TOTAL REVENUES $13,874,195 $13,342,330 104% TOTAL BEG. CASH & REV. $14,525,602 $13,881,830 105% $1,000 $141 24% 40,000 (26,340) -132% 24,000 3,278 15% 17,500 (4,880) -28% 78,000 (130) 0% 75,000 (5,265) -7% 2,100 (17) -2% 4,700 491 12% 500 500 100% 4,200 3,176 76% 5,800 8106 -1158% $252,800 ($37,152) - -17% $0 ($2,450) 0% 0 (68,710 -100 14,229,180 $362.798 3% 568 178 4% -3- EXPENDITURE SUMMARY Department: EXPENDITURES Fund: GENERAL Fund. No.: 001 Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1995 $ % FUND: General Legislative $114,431 $144,130 79% $124,490 $10,059 9% Mayor 459,398 482,130 95% 498,060 38,662 8% Administrative Services 1,047,644 1,059,560 99% 1,152,650 105,006 10% Police 3,453,537 3,454,650 100% 3,775,230 321,693 9% Fire 2,002,985 2,035,090 98% 2,148,460 145,475 7% Community Services 3,689,246 3,789,180 97% 4,157,080 467,834 13% Non -Departmental 2,814,141 28_, 22,420 100% 3,112,570 298,429 11% SUBTOTAL $13,581,382 $13,787,160 99% $14,968,540 $1,387,158 10% ENDING CASH BALANCE 944,220 94.670 998% 125,240 818980 -87% TOTAL 514,525,602111181,830 105% $15,093,78 $568,178 4% DEPARTMENT FUNCTION General Fund -is the largest and most important of the City's funds. It accounts for sources and uses of available spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain a General Fund. Principal sources of revenue to the General Fund are property taxes, retail sales tax, utility taxes and state shared revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and recreational activities. 4,500,000 E'-?7 4,000,000 VIA 3,500,000 3,000,000 r•i' 2,500,000 O [] 2,000,000 F 1,500,000 F! 1,000,U00 F; LEGISLAIIVE %1AY01, ADNISHIVICE4 POLICE FIRE COn1MSERVICES NON -DEFT. Department 1994 Actual m 1995 Budget -4- 9 iiiiAi 9iiy4g iii{ii on `v1 J CITY COUNCIL Tom Petruzzi Council President Mayor Pro Tern Resource Person Councilmembers Dave Earling Barb Fahey Michael Hall Bill Kasper Roger Myers LJohn Nordquist OV EDP il EXPENDITURE SUMMARY Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 FUND: General Administration SUBTOTAL OTHER FUNDS: Contingency Fund TOTAL Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1995 $ % 114 431 $144.130 114 43 $144,130 106 370 106 370 220801 250 50D 79% $124.49D 10 059 9% 79% $124,490 $10,059 9% 100% 106 370 -100°% 88% $124,499 ($96,311 -44°% DEPARTMENT FUNCTION The City Council is the legislative bodywhich establishes City policy. The legislative authority of the Council is established byTitle 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of noncharter code cities. City Council Structure: Council President: A Council President is elected each year (Ordinance 2116) and acts as Mayor Protem in the Mayor's absence. Committees: The Council President is not assigned to a committee, but attends those committee meetings as she/he feels necessary: All of the Council committees meet on the second Tuesday of each month. Administrative Services - two Councilmembers and the Administrative Services Director. Public Safetv - two Councilmembers, Police and Fire Chiefs. Community Service Councilmembers, Community Services Director and designated Division Managers as the agenda requires. The Chairperson of each committee establishes the agenda for each meeting. -5- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1994 1994 To Budget 1995 511.10.00 ADMINISTRATION - #110 11 Salaries $69,172 $70,520 98% 23 Benefits 31 Supplies 41 Professional Services 42 Communications 43 Travel 49 Miscellaneous 594.11.64 Equipment TOTAL ADMINISTRATION 31,800 38,500 83% 398 720 55% 6,703 26,750 25% 67 300 22% 2,962 4,180 71% 2,344 2,280 103% 985 880 112% 114 431 $144,130 79% $67, 270 35,620 1,000 11,000 300 4,500 2,000 2,800 124 490 Budget Change ($1,902) -3% 3,820 12% 602 151% 4,297 64% 233 348% 1,538 52% (344) -15% 1,815 184% 10 059 9% M Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 NARRATIVE ADMINISTRATION - #110 Salaries - Seven Councilmembers @ $558 per month ($46,870) and the Council President compensation supplement @ $200 per month ($2,400). Also included is $4,000 for councilmembers to attend assigned board and commission meetings for which they will be paid $50/meeting. Part-time Council resource person for 20 hours/weeks @ $13.60/ hour ($14,000). Benefits - Medical ($25,960), retirement ($4,270), state workers ($100) and life insurance ($40). (Includes $5,250 forthe Secretary). sup - Supplies for Council and Resource Person. Professional Services - Cable TV negotiations ($5,000), televise Council meetings ($6,000). Cornmunications - Council office telephone charge. Travel - Reimbursement of mileage for personal automobile usage ($600), AWC convention for 2 councilmembers ($1,000), and Council retreat ($2,900). Miscellaneous -Includes subscriptions and registration for Association of Washington Cities, student rep. plaques and educational workshops. Equipment - Arts Festival purchase ($500) and printer ($2,300). -7- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 Revenue 1994 Revenue 1995 Budget Expenditures 1994 Expend. 1995 Budget CONTINGENCY - FUND #119 Beginning Cash Balance $106,853 $92,610 Ending Cash Balance $88,163 $394,330 Transfer from General Transfer to: Fund #001 87,680 301,720 General Fund #001 68,710 0 Fire/Aid Vehicle Fund #005 8,150 0 Criminal Justice Fund #007 19,510 0 Street Fund #111 10,000 0 TOTAL REVENUE $194,533 $394,330 TOTAL EXPENDITURE $194,533 $394,330 M Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 NARRATIVE CONTINGENCY - FUND #119 The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen or reasonably evaluated at the time of adopting the Annual Budget. RCW 35.33.145 limits the amount of this Fund to 37.5� per $1,000 of assessed valuation, or approximately $806,000. The tabulation below shows a summarization of past years' activity: Year Beginning Cash Transfer In Transfer Out Ending Cash 1994 $106,853 $87,680 $106,370 $88,163 1993 379,063 150,470 422,680 106,853 1992 184,373 405,500 210,810 379,063 1991 271,280 201,017 287,924 184,373 1990 105,880 262,500 97,100 271,280 1989 192,120 81,440 167,680 105,880 1988 43,891 527,276 379,042 192,125 1987 91,291 - 50,400 43,891 1986 115,526 - 24,235 91,291 1985 162,404 38,168 85,046 115,526 Note: There is one known contingency which may materialize in a litigation payout of up to $50,000 in 1995. In the event such a circumstance did occur, the payout would be taken from the cash balance or unbudgeted revenues. 0 o� ED P 1 OFFICE OF THE MAYOR Mayor * (9 Regular FTE) Personnel Manager (2 Regular FTE) Personnel Coordinator Executive Secretary Court Judge (Contract) (5 Regular FTE) * In addition, by law, the Mayor is in charge of all employees. Court Administrator Court Clerk 1 (4) z■ ■r31es EXPENDITURE SUMMARY Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 Expended Budget % Expended Budget Budget to Actual 1994 1994 To BL 1 1995 $ % FUND: GENERAL Administration $112,451 $117,560 96% $120,840 $8,389 7% Personnel 141,860 152,560 93% 146,690 4,830 3% Municipal Court 20�87 212.010 97% 230,530 25.443 12% SUBTOTAL $459,398 $482,130 95% $498,060 $38,662 8% OTHER FUNDS: Sister City Commission 20,791 24.440 85% 20,600 191 -1 TOTAL $480,189 $506,570 95% $518,660 $38,471 8% DEPARTMENT FUNCTION Administration - RCW 35A.12.100 states, "The Mayor shall be the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. He/She shall see that all.laws and ordinances are faithfully enforced and that law and order is maintained in the City, and shall have general supervision of the administration of City government and all City interests. The Mayor shall preside over all meetings of the City Council. He/She shall prepare and submit to the Council a proposed budget. The Mayor shall be the official and ceremonial head of the City." Personnel - fulfills all functions which includes employment/recruitment, benefits administration, wage and salary administration, safety, employee training and development, EEO/Affirmative Action and general policy development. This also includes performing Civil Service Commission requirements for employment/promotion of Police and Fire personnel Munici al Court - fulfills all civil and criminal legal requirements according to state statute. -10- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No., 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1 1995 1 S 0/0 513.10.00 ADMINISTRATION - #210 11 Salaries $87,852 $87,950 100% 23 Benefits 15,216 15,310 99% 31 Supplies 3,464 5,570 62%, 41 Professional Services 42 Communications 43 Travel 48 Maintenance 49 Miscellaneous 765 770 99% 112 200 56% 2,206 4,360 51 % 0 330 0% 1,379 1,490 93% 594.13.64 Equipment 1.457 11580 92% TOTAL ADMINISTRATION $112,451 $117,560 96% 516.10.00 PERSONNEL DIVISION - #220 ADMINISTRATION 11 Salaries $90,468 $91,270 99% 12 Overtime 1,166 0 0% 23 Benefits 20,188 19,970 101% 31 Supplies 955 1,000 96% 35 Small Equipment 193 0 0% 41 Professional Services 13,816 14,620 95% $87,120 15,320 5,780 900 200 4,730 340 5,150 1,300 120 840 $91, 260 500 20,100 1,040 0 17,900 ($732) -1 % 104 1% 2,316 67% 135 18% 88 79% 2,524 114% 340 0% 3,771 273% 157 -11% 8 389 7% $792 1% (666) -57% (88) 0% 85 9% (193) -100% 4,084 30% 43 Travel 239 500 48% -11- 5I 281 118% Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE ADMINISTRATION - #210 Salaries - Mayor ($54,870), Executive Secretary ($32,250). Benefits - Medical ($5,300), retirement ($9,110), state workers ($300) and life insurance ($610). Supplies -General office supplies ($2,140), letterhead and envelopes ($970), awards/plaques ($920), city pins ($590), fax ink cartridges ($160), photo supplies ($370), proclamation/resolution forms and covers ($320), cards ($100) and HP printer toner ($210). Professional Services -Printing notices, brochures or informational material ($320) and art/framing ($580). (Fund #120 expenditure for city maps $1,900). Communication - Mayor's cellular phone. Travel - Mileage ($460), meals for city -related meetings and activities ($1,000), parking ($50), lodging ($460), meals, lodging and travel for two AWC Conferences ($700), meals, lodging, travel for annual Chamber meeting ($150) and unanticipated travel ($500), NLC Conference ($1,410). Maintenance - Repair typewriter, printer, calculator, fax and dictaphone. Miscellaneous - Registration for two AWC conferences ($290), newspaper subscriptions ($200); unanticipated conferences/seminars ($500), costs for special meetings/events/dedications/receptions/room rentals/flowers and decorations/unanticipated costs ($2,000), NLC ($460), membership in U.S. Conference of Mayors ($1,700). EgJarnent - Arts Festival purchase ($500), envelope feeder, camera, computer software ($800). PERSONNEL DIVISION #220 ADMINISTRATION Salaries - Personnel Manager ($53,260) and Personnel Coordinator ($38,000). Overtime - First aid instructor (City employee). Benefits - Medical ($5,300), retirement ($13,900), state workers ($340) and life insurance ($600). Supplies - Printing and forms ($740), office supplies ($300). Small Equlpment - Nothing budgeted in 1995. Professional Services - EAP ($1,000), trainers ($2,530), medical- grounds/facility maintenance ($3,000), psychological exams ($2,390), police pre -employment physical exams ($1,500); medical exams for firefighters ($5,630); MEBT II ($1,850). Travel - Washington Cities Personnel Assoc. Conference, labor relations and Disability Board Conference. -12- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To Budget PERSONNEL - #220 - Cont'd 44 Advertising 5,146 48 Maintenance 54 49 Miscellaneous 2,748 4,500 114% 150 36% 3,500 79% TOTAL ADMINISTRATION 134.973 $135,510 100% 516.21.00 CIVIL SERVICE 11 Salaries $792 $0 0% 23 Benefits 121 0 0% 31 Supplies 0 250 0% 41 Professional Services 0 2,500 0% 43 Travel 0 300 0% TOTAL CIVIL SERVICE 913 3 050 30% LABOR NEGOTIATION 515.24.41 Professional Services 5,974 14,000 43% TOTAL PERSONNEL 1111,860 1152 560 93% MUNICIPAL COURT DIVISION - #230 512.50.00 COURT SERVICES 11 Salaries $113,252 $116,730 97% 12 Overtime 4,939 5,000 99% 23 Benefits 27,953 29,750 94% 31 Supplies 4,175 2,200 190% 35 Small Equipment 368 170 43 Travel 1,026 1,000 Budget 1995 4,68( 15( 3.14( 139 290 $0 0 500 1,600 300 2 400 5.000 14� 699 $123,750 5,000 27,330 5,000 400 3,200 Budget to Actual (466) -9% 96 178% 392 14% 4 317 3% ($792) -100% (121) -100% 500 0% 1,600 0% 300 0% 1487 163% 974 -16% 4 830 3% $10,498 9% 61 1% (623) -2% 825 20% 32 9% 2,174 212% Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE PERSONNEL - #220 Advertisin❑ - New employee recruitment. Maintenance - Office equipment repair. Miscellaneous - Membership in professional association ($200), reference materials ($150), employee recognition awards ($600), Wellness Program ($540), safety program ($400), employee hearing tests ($500), training materials, suggestion awards ($250) and Annual Award Function ($500). CIVIL SERVICE Salaries - Nothing budgeted in 1995. Benefits - Nothing budgeted in 1995. Supplies - Testing and printing materials. Professional Services - Consultant. Travel - Civil service conference and meetings for commissioners. LABOR NEGOTIATIONS Professional Services - Union contract negotiations. MUNICIPAL COURT DIVISION - #230 COURT SERVICES Salaries - Court Administrator and three clerks, ($8.00/hr., 24 hrs/week for new part-time clerk and bailiff). Overtime - Night and Saturday court for probable cause hearings, weekend court for incustodies. Benefits - Medical ($8,980), retirement ($17,500), state workers ($600), and life insurance ($250). Supplles -General office supplies required to support a staff of four. Included are miscellaneous office supplies, envelopes, and ribbons for printers. Special forms to conduct court business (warrants), receipts, notice of case settings, hearing notices, releases, payment agreement, no contact orders, file folders & labels, cassette tapes for court recordings (four track 90 minute leaderless). Small E ui ment - Laser computer printer, desk lamp, two calculators. Travel - Mileage reimbursement, ($500), judicial conference ($200), Administrators' conference and committees ($500), judicial workshops ($1,000), and DISCIS training ($1,000). 14- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To B ud cl et Budget Budget to Actual 1995 1 $ % MUNICIPAL CQURT DIVISION - #230- Cont'd COURT SERVICES 45 Rental/Lease 0 0 0% 3,000 3,000 0% 48 Maintenance 3,068 4,300 71% 4,000 932 30% 49 Miscellaneous 907 850 107% 650 (257) -28% 594.12.64 Equipment 1,109 1,330 83% 4,2001 3,091 279% 512.51.00 JUDICIAL SERVICES, JUDGE 41 Professional Services 42,491 43,620 97% 45,000 2,509 9% 512.53.00 WITNESS SERVICES 49 Miscellaneous 4,429 3,500 127% 5,000 571 13% 512.54.00 JURY SERVICES 49 Miscellaneous 1,370 3,560 38% 4,000 2,630 192% TOTAL MUNICIPAL COURT $205,087 212 010 97% $230,530 $25,443 12% GENERAL FUND SUBTOTAL 4559 398 $482,130 95% Aa? 060 $38 5B2 8% -15- Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE MUNICIPAL COURT DIVISION - #230 - Cont'd COURT SERVICE Rental Lease - One-third cost to lease Public Safety Building copy machine. Maintenance - Repair office equipment and fax machine maintenance. Miscellaneous -Membership for Judicial Association ($100), Court Clerks Association ($300), judicial training manuals ($250). E ui ment - Computer in the courtroom. JUDICIAL SERVICES - JUDGE Professional Services -Contract with Judge and judge pro tem. Contract is renewed on an annual basis during the four year appointment. WITNESS SERVICES Miscellaneous - Witness fees for court trials and special hearings. JURY SERVICES Miscellaneous - Jury fees for court trials. Supplies for jurors such as handbooks and coffee supplies. -16- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 1994 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget SISTER CITY COMMISSION - FUND 623 (100 - Public) Beginning Cash Balance $890 $1,890 Ending Cash Balance Interest Earnings 30 20 Supplies Transfer from Fund #120 2,000 2,000 Miscellaneous SUBTOTAL $2,920 $3,910 SUBTOTAL (200 - Private) $1,279 $810 1,264 400 377 2,700 $2,920 $3,910 Beginning Cash Balance $3,730 $6,610 Ending Cash Balance $5,568 $6,610 Interest Earnings 120 100 Miscellaneous 11,404 9,500 Contributions 4,172 400 Items for Resale 7,745 8,000 Miscellaneous 16,695 17,000 SUBTOTAL $24,717 $24,110 SUBTOTAL $24,717 $24,110 TOTAL REVENUE $27,637 $28,020 TOTAL EXPENDITURE $27,637 $28,020 -17- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 NARRATIVE SISTER CITY COMMISSION FUND 623 in accordance with Ordinance No. 2715, fund No. 623 titled Sister City Commission was established June 31, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures (100) by program numbers. The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects. Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail for all expenditures and carefully differentiate between public and private funds to the end that no public monies of the City are spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General. -18- OVl)EP il I 0 ADMINISTRATIVE SERVICES DEPARTMENT Administrative Services (14 Regular FTE) Accounting Manager (6 Regular FTE) Accountants (2) - Accounting Clerks (3*) City Clerk (4 Regular FTE) — — Deputy City Clerk f Administrative Office Assistant Receptionist Administrative Secretary DP Program/Analyst (2 Regular FTE) 1 !- __ Computer Operator *Not included - The Water/Sewer Utilility Billing Clerk position is under the Sewer Department but is located in the Accounting Division and supervised by the Accounting Manager. ot EDP,-, 9 IRREIR4 1& 4 L� 61 1g5:41 MR ■ light EXPENDITURE SUMMARY Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 Expended 1994 FUND: GENERAL Budget % Expended Budget Budget to Actual 1994 To Budget 1995 $ % Administration Accounting Data Processing City Clerk City Attorney Non -Departmental SUBTOTAL $116,220 277,884 130,705 279,258 243,577 2,814J41 $3,861,785 $120,330 286,890 132,350 283,640 236,350 2,822,420 $3,881,980 97% 97% 99% 98% 103% 100% 99% $118,140 310,450 152,580 351,080 220,400 3,112,570 $1,920 32,566 21,875 71,822 (23,177) 298.429 $403,435 2% 12% 17% 26% -10% 11% 10% $4,265,220 Ending Cash Balance 944.220 94,670 998% 125,240 818 980 -87% SUBTOTAL $4,806,005 $3,976,650 121% $4,390,460 ($415,545) -9% OTHER FUNDS: Cumulative General Reserve 10,536 13,000 81% 11,250 714 7% Information System Upgrade 253,149 253,940 100% 93,310 (159,839) -63% Hotel/Motel Tax Revenue 51,387 51,830 99% 52,000 613 1% Special Library Fund 5,739 6,200 93% 5,200 539 -9% TOTAL $5,126,816 $4,301,620 119% $4,552,220 ($574,596) -11% DEPARTMENT FUNCTION The Administrative Services De artment - consists of three divisions reporting to the Administrative Services Director. In addition, the City Attorney and Non -Departmental budgets and related financial accountability is part of the departments responsibilities. Accountin - fulfills all accounting/treasury functions which include payroll, accounts payable, accounts receivable, auditing, costing, investing and reporting. Included is Water Utility Billing for which a full-time billing clerk is assigned to the Division but is budgeted and paid from the Water/Sewer Fund. Data Processing - services maintain a decentralized system for processing, recording and storing data of which also includes word processing. City Clerk - fulfills all legal requirements of recording, posting, publicizing and filing documents. This Division also provides the switchboard/receptionist services, mail/postal services, reproduction services and centralized office supply purchas- ing and distribution business and specialty licensing, residential and parking lot permits, and Architectural Design Board (ADB) minute taking. -19- )epartment: ADMINISTRATIVE SERVICES -rand: GENERAL )ept. No.; 300 EXPENDITURE DETAIL Account Expended Budget % Expended 1 Budget Number Description 1994 1994 To Budget I 1995 514.10.00 ADMINISTRATION- #310 11 Salaries (Director) $65,436 $65,440 100% 23 Benefits (Director) 14,539 14,810 98% 11 Salaries 26,878 27,490 98% 11 Overtime 59 0 0% 23 Benefits 5,173 7,890 66% 31 Supplies 1,561 1,700 92% 32 Small Equipment 205 0 0% 43 Travel 423 900 47% 49 Miscellaneous 1,629 1,600 102% 594.14.64 Equipment 317 500 63% TOTAL ADMINISTRATION $116.220 120,33 97% 514.23.00 ACCOUNTING ❑IVISION - #320 11 Salaries $188,162 $190,480 99% 12 Overtime 5,099 6,000 85% $65, 44C 14,82C 27,370 0 5,310 1,700 0 1,200 2,000 300 118 140 $206,400 6,000 23 Benefits 45,232 47,000 96% 50,220 31 Supplies 7,313 6,580 111 % 8,580 35 Small Equipment 275 810 34% 41 Professional Services 3,410 3,450 99% 43 Travel 936 1,030 91 % -20- Budget to Actual $4 0% 281 2% 492 2% (59) -100% 137 3% 139 9% (205) -100% 777 184% 371 23% 17 -5% 1920 2% $18,238 10% 901 18% 4,988 11% 1,267 17% 540 265 96% 2,500 (910) -27% 1,370� 434 46% Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ADMINISTRATION - #310 Salaries (Director) - The salary is set by the City Council. Benefits [Director] - Medical ($4,380), retirement ($9,710), state workers ($150) and life insurance ($580). Salaries - Administrative Secretary. Overtime - Nothing budgeted in 1995. Benefits - Medical ($930), retirement ($4,170), state workers ($150) and life insurance ($60). Su lies - Stationery, copier/printer paper and miscellaneous office supplies. Small Equipment - Nothing budgeted in 1995. Travel - Washington Finance Officers Association Convention ($300), meetings ($100), financial and secretarial workshops ($300). Attendance at GFOA National Convention in Baltimore ($500). MiSC:P.IIMP.OLIS -GFOA, WFOA and PSFOA dues ($400), review ofCAFR ($500)financial publications ($400), registration and other costs related to conventions and workshops ($700). Equipment - Financial software upgrades. ACCOUNTING DIVISION - 4320 Salaries - Salaries for accounting manager, two accountants, accounting technician and treasury clerk, and accounts payable clerk. (Utility Billing clerk is paid from the water/sewer fund). Overtime -Overtime as needed during preparation of the final 1995 budget and preparation of the new 1996 preliminary budget. Overtime as needed for preparation of the 1994 annual report and for unexpected emergency leave situations. Overtime as needed for the conversion of the General Accounting System. Benefits - Medical ($16,060), retirement ($31,440), state workers ($890), life insurance ($470) and overtime benefits ($1,360). Supplies -Accounting and miscellaneous office supplies for seven employees. Supplies of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, inter -departmental receipts, treasurer receipts, claim warrants, payroll warrants and treasurer checks. Forms for new accounting system. Small E ui meet - Rotating program of calculator replacements ($260), miscellaneous desk equipment for seven employees ($280). Professional Services - Service of Public Financial Management, Inc. to prepare the arbitrage rebate computations for Water/Sewer refunding bonds, tax tools tape conversion. Travel - Mileage reimbursement forTreasure Clerk's daily bank run ($200); and for state and professional meetings and seminars to be attended by any of the seven departmental employees ($1,170). -21- )epartment: ADMINISTRATIVE SERVICES :und: GENERAL )ept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1 1995 1 $ % ACCOUNTING - Cont'd 44 Advertising 45 Rental/Lease 48 Repair & Maintenance 49 Miscellaneous 15 100 15% 0 0 0% 1,798 1,850 97% 3,385 6,180 55% 51 Intergovernmental Svs. 18,296 19,120 594.14.64 Equipment 3,963 4,290 TOTAL ACCOUNTING $277,884 286.890 518.88.00 DATA PROCESSING DIVISION - #330 11 Salaries $74,046 $74,050 12 Overtime 487 1,000 23 Benefits 17,039 17,300 31 Supplies 5,711 5,800 41 Professional Services 368 1,000 43 Travel 0 500 48 Maintenance 32,065 31,700 49 Miscellaneous 989 11000 TOTAL DATA PROCESSING $130.705 132 350 96% 92 % 97% 100% 49% 98% 98% 37% 0% 101 % 99% 99% 100 4,000 1,400 6,750 20,790 1_ ,80Q 310 450 $74,050 1,000 17,430 6,000 5,000 500 43,100 5,500 -$152580 85 567% 4,000 0% (398) -22% 3,365 99% 2,494 14% 2 163 -55% 32 56S 12% $4 0% 513 105% 391 2% 289 5% 4,632 1259% 500 0% 11,035 34% 4,511 456% 21 875 17% -22- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ACCOUNTING - COnt'd Advertisin - Advertising related to official notices on LID Bond issues. Rental Lease - Copy machine rental for the Finance building. Maintenance- Maintenance contract on calculators ($350), repair on typewriters, check signing machines, letter opener ($250), yearly maintenance on receipting system ($500) and the sales tax auditing system ($300). Miscellaneous - Membership in the Washington Finance Officers Association ($120), Puget Sound Finance Officers Association ($20), Washington Municipal Treasurers Association ($20), and the Snohomish County Clerks and Finance Officers Association ($40), printing and binding both the preliminary and final budgets ($3,000) and annual financial report CAFR ($2,500), attendance at various workshops and state budgeting, accounting and reporting system seminars for staff of seven ($1,050). Intergovernmental Services - Annual audit of city government required by law. E u_g�ment - Utility bill scanning system ($1,550) and upgrading existing software ($250). DATA PROCESSING DIVISION #330 Salaries - Programmer/Analyst and Computer Operator. Overtime - As required by Programmer and Operator for system improvements, enhancements and maintenance. Benefits - Medical ($5,300), retirement ($11,550), state workers ($300), life insurance ($130) and overtime benefits ($150). Supplies - General office supplies, computer paper of various sizes. Professianai Services - Contracted programming assistance as needed. Travel - Mileage, lodging and meals for attending seminar. Maintenance - Maintenance contract on computer system including: CPU ($3,300), printers ($5,000), tape drive ($1,200), display stations ($500), PC's ($11,100) and miscellaneous ($5,0o0); software maintenance ($17,000). Miscellaneous - 3 day seminar for Programmer/Analyst ($1,000) and miscellaneous software updates ($4,500). -23- uepartment: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: Sop hL:L:UU1IL Number EXPENDITURE DETAIL Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budge# 1995 o� CITY CLERK ❑1VISIOki - ZQA 514.30.00 ADMINISTRATION 11 Salaries $71,382 $71,270 100% 12 Overtime 582 500 116% 23 Benefits 18,997 19110 99% 31 Supplies 4,130 2,820 146% 41 Professional Services 4,831 4,800 0% 43 Travel 412 800 52% 44 Advertising 48 Maintenance 49 Miscellaneous TOTAL ADMINISTRATION 12,269 12,710 97% 397 310 128% 1,757 1,650 1 OG 114 757 1113 970 101% 518.70.00 COMMUNICATION SERVICES 11 Salaries $46,683 $48,810 12 Overtime 0 100 96% 0% $72,580 500 19,390 7,500 22,150 420 $1,198 2% (82) -14% 393 2% 3,370 82% 17,319 358% 8 2% 18,800 6,531 53% 450 53 13% 13.500 11.743 668°I° 155 29Q 14L533 35% $51,600 $4,917 11% 100 100 0% -24- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY CLERK DIVISION - #340 ADMINISTRATION Salaries - City Clerk and Deputy City Clerk. Overtime - Emergency coverage for minute taking or office coverage as needed during high volume periods. Benefits -Medical ($7,640), retirement ($11,150), state workers ($300), life insurance ($210) and overtime benefits ($90). Supplies - Maintenance of RCW and WAC, general office supplies, printing of forms and licensing materials, minute books and tapes ($5,000). Increase due to new business license program implementation requiring changes in forms. Binders & tabs for reprinted city codes ($2,500). Professional Services - Regular quarterly update of city code & community development code ($5,000) (Previously in City Attorney budget). Reformat & reprint entire sets of codes ($7,850) last completed 14 years ago. Emergency temporary help ($1,000) and council minutetaker ($8,300) (previously funded in council budget). Travel - Mileage allowance for posting Notice of Hearings, trips to courthouse to file documents and attendance of monthly municipal clerks' meetings ($120). Mileage, meals and lodging for City Clerk and Deputy attendanceto annual WMCA Conference ($200). Mileage and meals for Clerks Academy at the University of Washington for Deputy. This training is essential for certification ($100). Adv� - Publication of public hearing, notices, ordinances and other special notices as required ($4,800). Publication of Council agendas ($9,900), Planning Board ($1,500) and voters pamphlet for 1995 municipal election ($2,600). Maintenance_ - Maintenance for microfiche reader/printer, typewriter and tape recorder repair and maintenance. Miscellaneous - WMCA, IIMC, and SCCFO dues for City Clerk and Deputy City Clerk ($320). Recording fees for legal documents ($600), certification training for two employees ($300); Clerk Conference Registration fee for City Clerk and Deputy ($280) and three annexation ballots ($12,000). COMMUNICATION SERVICES Salaries - Administrative Office Assistant and Receptionist. Overtime - Emergency office coverage as needed during high volume periods. -25- )epartment: ADMINISTRATIVE SERVICES 'und: GENERAL )ept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % CITY CLERK DIV. - Cont'd QQMMUNICATION - Cont'd 23 Benefits 12,688 12,430 102% 16,150 3,462 27% 31 Supplies 5,809 7,900 74% 8,220 2,411 42% 42 Communications 75,648 76,820 98% 89,290 13,642 18% 43 Travel 16 80 20% 80 64 400% 45 Rental/Lease 665 900 74% 750 85 13% 48 Maintenance 18,955 19,130 99% 21,050 2,095 11 % 49 Miscellaneous 505 310 163% 594.18.64 Equipment 3,532 3,190 111% TOTAL COMMUNICATIONS $164,501 169.67 97% TOTAL CITY CLERK DIVISION $279,258 283 640 98% CITY ATTORNEY - 4360 515.10.00 LEGAL SERVICES 41 Prof. Services (Retainer) $102,378 $100,320 102% -26- 1,000 495 98% 7,550 4,018 114% 195 790 31 289 19% 351080 $71,822 26% $104,000 1 $1,622 2% Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY CLERK - #340 - Cont'd COMMUNICATION - Cont'd Benefits - Medical ($7,840), retirement ($7,860), state workers ($300), life insurance ($130) and overtime benefits ($20). Su Pies - Copier paper, toner, staple cartridge ($4,950), bond paper ($430), logo envelopes/letterhead for Executive Building ($800), miscellaneous office supplies for three work stations ($2,040). Communications - Postage including projected rate increase ($46,950), SCAN ($9,000) telephone lines 775-2525 632 j40)*, and Plaza Room ($700). * Additional monthly charges @ $220 for P.W. Facility system link to main switch. Travel - Reimbursement for personal use of vehicle for trips to post office, postings, etc. Rental - Postage meter includes 7% announced increase for 1995. Maintenance - Postage machine and scale ($860), micrographic equipment ($1,190), copier ($5,000), 2 typewriters and calculator ($120), telephone system maintenance ($13,880). System to be installed at new public works location covered by one year warranty. Miscellaneous - Training and seminars for two employees. Equipment -Two file cabinets: one 2-drawer ($300) for city clerk office, one 4-drawer ($500) for business licenses, paper folder for executive building staff ($2,500), 1 bookcase for city clerk library ($250), overhead projector for plaza room ($300), laminator ($200), clerk's records systems computer programs ($3,000),1 desk replacement for deputy city clerk ($500). CITY ATTORNEY - #360 LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover87 hours of attorney services irrespective of billing rate of attorney providing services. Retainer services do not include tax work, special items such as major time- consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of construction costs. -27- lepartment: ADMINISTRATIVE SERVICES und: GENERAL Sept. No.: 300 Account Number Description EXPENDITURE DETAIL Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1995 $ CITY ATTORNEY #360 - Cont'd LEGAL SERVICES- Cont'd 49 Miscellaneous (Litigation) 92,236 76,030 15.23.00 TRAFFIC COURT SERVICES 41 Prof. Services (Traffic) 46,963 50,000 515.24.00 LABOR NEGOTIATION SERVICES 41 Prof. Services (Labor Neg.) 0 5,000 515.25.00 RECORDS SERVICES 121 % 94% 0% 41 Professional Services 2,000 5,000 40% TOTAL CITY ATTORNEY $243,577 236 350 103% NON -DEPARTMENTAL DIVISION - 0390 511.70.51 ELECTION SERVICES $1,503 $2,000 75% 511.80.51 VOTER REG. SERVICES 32,616 32,870 99% 512.52.00 JUDICIAL SERVICES - PUBLIC DEFENDER 41 Professional Services 29,920 30,000 100% 66,400 1 (25,836) -28% 50,0001 3,037 6% u 220 400 $19, 600 31,400 32,000 0 0% (2,000 -100% 23 177 -10% $18, 097 1204% (1,216) -4% 2,080 7% -28- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY ATTORNEY - #360 Cont'd LEGAL SERVICES Cont'd Miscellaneous -Covers lawsuits and negotiations with third parties and attendance at all meetings other than specified under retainer at the following hourly rates: Senior Partners Partners Associates with ore than one year experience Associates with less than one year experience Interns and paralegals *Except JDW @ $130 TRAFFIC COURT SERVICES Professional Services - Nothing budgeted in 1995. LABOR NEGOTIATION SERVICES 1993 1994 1995 $120 $126 $126 105 110 110 90 95 95 80 84 84 55 58 58 Professional Services - Labor negotiation amount of $5,000 is budgeted in the Personnel Division Budget. RECORDS SERVICES Professional Services - Codification moved to the City Clerk Division. NON -DEPARTMENTAL DIVISION - #390 ELECTION SERVICES - Primary and general election costs. VOTER REG. SERVICES - County charge based on 20,648 of registered voters in the City @ $1.52 per voter. JUDICIAL. SERVICES - PUBLIC DEFENDER Professional Services - Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. -29- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 Account Number EXPENDITURE DETAIL txpenaea Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1 1995 1 S OA NON -DEPARTMENTAL - # 390 Cont'd 516.40.00 SALARIES AND TRAINING 49 Training/Miscellaneous 8,461 517.22.00 LEOFF DISABILITY 5,000 169% 23 Benefits 112,904 124,000 91 % 43 Travel 347 300 116% 49 Miscellaneous 0 100 0% 517.78.00 UNEMPLOYMENT COMPENSATION 23 Benefits 5,773 12,000 48% 519.90.00 MISCELLANEOUS 23 PERS Retirement Benefits 21,415 3,250 659% 31 Supplies 2,471 2,000 124% 41 Professional Services 13,895 12,500 111 % 46 Insurance 193,643 193,580 100% 49 Miscellaneous 60,632 64,600 94% EMERGENCY SERVICES COORDINATING AGENCY 525.60.51 Intergovernmental Svs. 23,423 23,420 100% POLLUTION CONTROL 531.70.51 Intergovernmental Svs. 10,163 10,160 100% 7,760 118,000 500 0 2,000 7,000 8,000 191,300 63,250 24,440 10,190 1 (701) -8% 5,096 5% 153 44% 0 0% 3,827 66% (19,415) -91 % 4,529 183% (5,895) -42% (2,343) -1 % 2,618 4% 1,017 4% 27 0% -30- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL - #390 Cont'd SALARIES AND TRAINING Training/Miscellaneous - Employee formal education tuition reimbursement. LEOFF DISABILITY Benefits - Medical insurance premiums and medical expenses for twenty-four (24) retired LEOFF I police officers and four firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund. (See page 80). Travel - Board members to attend annual LEOFF Conference. Miscellaneous - Nothing budgeted in 1995. UNEMPLOYMENT COMPENSATION Benefits - Mandated upon cities by federal government through Public Law 94-556, effective January 1, 1978. MISCELLANEOUS Benefits - Medical, retirement benefits and state workers' compensation for retiring PERS employees. Suopiies -Purchase orders/payment request forms for all departments and other forms as a result of conversion to new computer system. Professional Services - Special system programming consulting service. Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessment for pooling liability coverage and deductible amounts within the General Fund. Miscellaneous - Association of Washington Cities ($14,410), Edmonds Chamber of Commerce ($660), Economic Development Council of Puget Sound ($2,000), Senior Center ($32,600), Snohomish County Chamber of Commerce ($600) and National League of Cities ($2,040), Lion's club for flags ($300) and Puget Sound Regional Council ($10,640). EMERGENCY SERVICES COORDINATING AGENCY Inter overnmental Services - Assessment by the Snohomish County Department of Emergency Services @ $.79 per capita ($.79 x 31,100). POLLUTION CONTROL Intergovernmental Services - Supports the Puget Sound Air Pollution Control Agency @ $.33 per capita ($.33 x 31,100). -31- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % NON -DEPARTMENTAL DIVISION - #390 Cont'd 539.30.00 ANIMAL CONTROL 31 Supplies 290 300 97% 350 60 21 % 562.00.00 PUBLIC HEALTH 41 Professional Services 450 500 90% 700 250 56% 51 Intergovernmental Svs. 532,159 538,600 99% 545,950 13,791 3% 567.00.00 ALCOHOLISM 51 Intergovernmental Svs. 6,091 71600 80% 7,600 1,509 25% 572.20.00 LIBRARY SERVICES 51 Intergovernmental Svcs. 583,544 583,500 100% 630,700 47,156 8% 586.80.53 State Excise Tax 3,026 4,800 63% 6,000 2,974 98% 591.39.00 1993 P.W FAC, BOND 70;918 70,920 100% 69,570 (1,348) -2% 591.73.00 1991 LTGO REF. BOND 334,292 334,290 100% 336,640 2,348 1% 592.38.89 Fiscal Agent Fees 343 250 137% 500 157 46% 594.18.64 Machinery/Equipment 6,982 7,000 100% 0 (6,982) -100% -32- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd ANIMAL CONTROL S_ upplies - Dog tags and receipt books. PUBLIC HEALTH Professional Services - Contract with Able Pest Control (25% General Fund, 75% Water/Sewer Fund), Intergovernmental Services - Public Health Rucker Building Medic 7 1995 $232,560 $27, 700 $285,690 1994 231,590 28,050 278,960 1993 223,250 28,610 261,360 ALCOHOLISM Intergovernmental Services - Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually received. LIBRARY SERVICES Intergovernmental Services -Annual contract fee with Sno-Isle Regional Library System. Increase of over 8% each year. Excise Tax - Monthly taxes paid to State of Washington, Department of Revenue. 1993 Public Works Facility Bond Issue - Debt payment on 1993 issues, which represents 46.64% of total. This amount is the share to house general city maintenance operations. The street fund share is 53.36%. Original issued $1,690,000 of which $788,220 is Fund #001 and $901,780 is Fund #111. 1991 LTGO REFUNDING BONDS - 1991 LTGO bond interest payment. FISCAL AGENT FEES - Administrative fees for G. 0. Bonds Machinery/EQUipment - Nothing budgeted in 1995. -33- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Number Description 1994 Budget 1994 % Expended To Budget Budget 1995 Budget $ to Actual NON -DEPARTMENTAL DIVISION - #390 Cont'd 597.00.00 OPERATING TRANSFERS 55 Interfund Transfers 758,880 758.880 100% 289,52 230.64 30% TOTAL NON -DEPARTMENT EXP. J2,814.141 508.00.00 Ending Cash 944,22 $2,822,420 94,670 100% 998% $3,112,570 298.429 jajQ 980 11% -87% 125.24 GENERAL FUND SUBTOTAL $4,806.005 $3,976,650 121% 14,390,460 415 545 -9% -34- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd OPERATING TRANSFERS Interfund Transfer 1995 Fire Aid Vehicle Fund - No. 005 $100,000 Information System Upgrade Fund - No. 008 33,000 LEOFF Medical Insurance Reserve Fund - No. 009 30,000 Street Fund - No. 111 360,000 Building Maintenance Fund - No. 116 96,000 Municipal Arts Fund - No. 117 15,000 Council Contingency Fund - No. 119 301,720 Cemetery Maint./Improvement Fund - No. 130 46,800 Special Library Fund - No 621 3,000 Rescue Boat Fund - No. 624 4.000 TOTAL $989,520 -35- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 1994 1995 Revenue Revenue Budget Expenditures CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 Beginning Cash Balance $250,000 $250,000 Ending Cash Balance Interest Earnings 10,536 11,250 Transfer to Capital Imprmt. Fund #325 TOTAL REVENUE $260,536 $261,250 EMERGENCY FINANCIAL RESERVE - FUND 006 Beginning Cash Balance $668,264 $727,000 Telephone Utility Tax 41,047 43,000 Interest Earnings 35,566 26,000 TOTAL REVENUE 1994 1995 Expend. Budget $250,000 $250,000 10,536 11,250 TOTAL EXPENDITURE $260,536 $261,250 Ending Cash Balance $744,877 $796,000 $744,877 $796,000 TOTAL EXPENDITURE $744,877 $796,000 INFORMATION SYSTEM UPGRADE - FUND 008 Beginning Cash Balance $225,854 Sale of Fixed Assets 600 Transfer from Combined Utility Fund #411 8,000 Transfer from General Fund #001 16,000 Interest Earnings 13,266 �$9,310 Ending Cash Balance $10,571 $0 0 Supplies 2,458 0 Professional Svs. 3,611 5,910 50,000 Equipment 106,594 0 33,000 Projects 140,486 87,400 1,000 TOTAL REVENUE $263,720 $93,310 LEOFF - MEDICAL INSURANCE RESERVE - FUND 009 Beginning Cash Balance $0 $35,000 Transfer from General Fund #001 35,000 30,000 TOTAL REVENUE $35,000 $65,000 -36- TOTAL EXPENDITURE $263,720 $93,310 Ending Cash Balance $35,000 $65,000 TOTAL EXPENDITURE $35,000 $65,000 Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 NARRATIVE CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund until such time as the balance reached $250,000. Thereafter, the interest is transferred to the Capital Improvements Fund No. 325 for improvements to general facilities of the City. EMERGENCY FINANCIAL RESERVE- FUND 006 This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. The purpose of the fund was revised by Ordinance No. 2912 in 1994 to include unanticipated emergencies. INFORMATION SYSTEM UPGRADE - FUND 008 The fund was established in the 1994 budget for the purpose of segregating those revenues and expenditures designated for upgrading the city's information system. The 1995 revenues come from the General Fund and from a proportional share of the cost from the Combined Utility Operating Fund. The expenditures consist of software, data conversions and training as shown below: Eauipment/Proiects 1995 Software $56,360 Training 20,880 Data Conversion 9,000 Sales tax 7.070 TOTAL $93, 310 Note: Deposit of $69,880 needed to be made at time of signing contract in December 1994. LEOFF - MEDICAL INSURANCE RESERVE - FUND 009 The fund was created inthe 1995 budget to establish adequate reserves for the long-term healthcare and related obligations of LEOFF I employees. The reserve amounts are transferred from the General Fund and are approved by the City Council. There are 35 LEOFF I employees not covered by the Firemen's Pension Fund. -37- )epartment: ADMINISTRATIVE SERVICES 'land: OTHER )ept. No.: 300 Revenue 1994 1995 1994 1995 Revenue Budget Ex ep nditures Expend. Bud et HOTEL/MOTEL TAX - FUND 120 Beginning Cash Balance $26,464 $25,630 Hotel/Motel Excise Tax 41,416 52,000 Interest Earnings 826 1,000 TOTAL REVENUE $68,706 $78,630 SPECIAL LIBRARY - FUND 621 Beginning Cash Balance $2,769 $2,770 Interest Earnings 127 100 Transfer from General Fund #001 6,000 3,000 SUBTOTAL (100 - Library Board) Beginning Cash Balance Interest Earnings SUBTOTAL TOTAL REVENUE $8,896 $5,870 $690 $670 31 20 $721 $690 $9,617 $6,560 Ending Cash Balance $17,319 $26,630 Intergovernmental Svs. 4,827 35,000 Professional Svs. 30,000 0 Transfer to: Municipal Arts #117 4,000 4,000 Tourism Arts Fund #123 10,560 11,000 Sister City #623.100 2,000 2,000 TOTAL EXPENDITURE $68,706 $78,630 Ending Cash Balance Supplies Projects Professional Services Equipment SUBTOTAL $3,157 $770 997 0 0 5,000 2,106 100 2,636 0 $8,896 $5,870 Ending Cash Balance $721 $590 Supplies 0 100 SUBTOTAL $721 $690 TOTAL EXPENDITURE $9,617 $6,560 -38- Department; ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 NARRATIVE HOTEL MOTEL TAX - FUND 120 This fund was established by Ordinance No. 2010 imposing a special excise tax of 2% on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovernmental Services is for the South Snohomish County Visitors Bureau ($5,000) and Edmonds Visitors Bureau ($30,000). Transfers are for concerts in the park ($4,000), promoting tourism ($11,000) and Sister City relations ($2,000). SPECIAL LIBRARY - FUND 621 The Library Board currently has authorized payment of lecture speakers with this fund. Washington Library Association membership fee ($100) for the Edmonds Library Board, and a project to build a sliding glass wall to protect library artwork ($5,000). Other Library Board supplies are paid from program 100 ($100). -39- N ED 1 F I POLICE DEPARTMENT Police Chief (56 Regular FTE) Sergeant TRAINING UNIT (3 Regular FTE) D.A.R.E. Officer Crime Prevention Officer Clerical (Hourly) Assistant Chief FIELD SERVICES DIVISION (35 Regular FTE) SHIFT SERGEANTS (4) Sr. Patrol Officers (4) Patrol Officers (14) K-9 Officers (2) Proactive Officers (2) Traffic Officers (2) SENIOR SECURITY OFFICER Hospital Security Officers (5 FTE 1 hrly) — RESERVES (Hourly) Administrative Secretary (1 FTE) Secretary (Hourly) Assistant Chief SUPPORT SERVICES DIVISION (16 Regular FTE) DETECTIVE SERGEANT Sr. Detective Detectives (3) NARCOTICS TASK FORCE OFFICER ADMINISTRATIVE SUPERVISOR Animal Control/Ordinance Enforcement Officers (2) L—Property Officer I Police Staff Assistants (5) LCadet (Hourly) Y) EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 Expended Budget % Expended Budget Budget to Actual 1994 1994 TO Budget L 1995_ 1 $ % FUND: General Administration and Staff $341,373 $344,100 99% $400,110 $58,737 17% Investigation 362,186 400,150 91% 382,400 20,214 6% Patrol and Traffic 1,862,894 1,786,420 104% 1,906,770 43,876 2% Crime Prevention 44,476 44,550 100% 47,890 3,414 8% Training 35,532 31,580 113% 179,260 143,728 405% Parking Enforcement 42,495 41,830 102% 0 (42,495) -100% Ordinance Enforcement 0 0 0% 111,230 111,230 0% Communications 224,250 224,410 100% 234,010 9,760 4% Municipal & Superior Court (overtime) 17,213 25,520 67% 23,250 6,037 35% Reserve Unit 22,461 26,600 84% 26,000 3,539 16% Hospital Security 254,694 272,180 94% 276,700 22,006 9% Prisoner Care 180,717 184,150 98% 154,010 (26,707) -15% Animal Control 58,024 66,160 88% 0 (58,024) -100% Equipment 7.222 7,000 103% 33.600 26,378 365% SUBTOTAL $3,453,537 $3,454,650 100% $3,775,230 $321,693 9% OTHER FUNDS: Criminal Justice Activity 482,784 509,440 95% 379,790 (102,994) -21% Drug Enforcement 61,032 75,160 81% 60,120 912 -1% TOTAL $3,997,353 $4,039,250 99% $4,215,140 $217,787 5% DEPARTMENT FUNCTION Administration & Staff is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget, long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council. Staff supports the other units in carrying out their duties. Investioatioiis responsible for follow-up investigations of major crimes such as homicide, robbery, assault, burglary and sex offenses. This division also conducts fraud, forgery, theft, narcotics, and gambling investigations. Patrol & Traffic Officers respond to citizen calls for service, initiate criminal investigations from "on -view" arrests and dispatched calls, investigate traffic accidents, and enforce local and state traffic and criminal codes. Traffic Officers assigned to motorcycle duty issue most of the department's citations and conduct investigations of all major accidents. Two K-9 teams assist with apprehension of criminals, locating evidence, and searching buildings for hidden suspects. Crime Prevention is staffed by one full-time Crime Prevention Officer, who is assisted by some 20 senior citizen Crime Watch Volunteers and about 12 Law Enforcement Explorers. -40- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE Tra� in€n- Includes in-service, mandatory and physical fitness training in addition to off -site training, schools and semi- nars. Parking Enforcement - See Ordinance Enforcement. Communications - 911 communications are handled by SnoCom. Includes telecommunications services and service contracts of equipment. Reserve Unit - Reserve Officers are part-time officers who fill in for vacationing officers, direct traffic and assist with crowd control at parades and other civic functions. Securit - Officers provide for the safety and security of staff, patients and their property, and plant facilities at Stevens Memorial'Hospital. Prisoner Care - Includes a six -hour holding facility operated by the department. Jail services are contracted to the City of Lynnwood, Snohomish County and Island County. Animal Control - See Ordinance Enforcement. Ordinance Enforcement - Handles abandoned vehicles and parking enforcement, including monitoring the City's parking lots. Also deals with stray, injured, and deceased animals, both wild and domestic. -41- Department: POLICE DEPARTMENT Fund: GENERAL Dept, No.: 41 ❑ EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 521.10.00 ADMINISTRATION - #410 11 Salaries (Chief) $69,895 64,180 109% $62,500 ($7,395) -11% 23 Benefits (Chief) 12,512 14,780 85% 13,690 1,178 9% 11 Salaries 188,057 194,500 97% 233,890 45,833 24% 12 Overtime 860 750 115% 1,300 440 51 % 23 Benefits 45,974 45,690 101 % 55,160 9,186 20% 24 Uniforms 2,235 2,720 82% 3,500 1,265 57% 31 Supplies 7,952 6,300 126% 8,500 548 7% 35 Small Equipment 1,176 1,500 78% 2,600 1,424 121% 41 Professional Services 2,009 2,160 93% 3,000 991 49% 44 Advertising 138 800 17% 800 662 480% 45 Rental/Lease 0 0 0% 7,000 7,000 0% 48 Maintenance 3,633 3,500 104% 500 (3,133) -86% 51 Intergovernmental Svice. 1,325 1,330 100% 500 (825) -62% 95 Interfund Rental 5.607 5.890 95% 7,170 1.563 28% TOTAL ADMINISTRATION $341.373 S344,10© 99% $400,110 $58.737 17% 521.21.00 INVESTIGATION 11 Salaries $270,590 $296,830 91 % $286,240 15,650 6% 12 Overtime 7,380 7,350 100% 10,800 3,420 46% 23 Benefits 63,444 73,970 86% 68,050 4,606 7% 24 Uniforms 2,763 3,180 87% 3,250 487 18% 31 Supplies 1,494 1,500 100% 1,550 56 4% 41 Professional Services 938 800 117% 1,200 262 28% 49 Miscellaneous 314 500 63%, -42- 500 186 59% Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 41 ❑ NARRATIVE ADMINISTRATION - #410 Salaries Chief - The salary is set by the City Council. Benefits [Chief] - Medical ($5,380), retirement ($7,850) and life insurance ($310), state workers ($150). Salaries - Assistant Police Chief, Administrative Supervisor, Administrative Secretary, three Clerks, one part-time Secretary and one Cadet. Overtime - For clerical duties as required during scheduled shifts. Benefits - Medical ($18,820), retirement ($34,700), state workers ($750), life insurance ($560) and OT benefits ($330). Uniforms - Based on $500 each for commissioned personnel and $310 each for noncommissioned personnel, and to repair or replace clothing lost or destroyed on the job per labor agreement. Su lies - Includes microfilm supplies ($300), reference books ($600), copier and fax paper ($1,200), printing costs ($1,000), office inventory ($1,800) and miscellaneous supplies ($3,600). Small Equipment - 3 file cabinets ($750) and 8 chairs ($1,850). Professional Services - Auction fees ($850), MEBT (PT) ($150), and LETN/IACP Network ($2,000). Advertis_inq - Required by city ordinance and state statutes for disposing of unclaimed property. Rental/Lease - One-third cost to lease Public Safety Building copy machine ($3,000); copy machine lease for trailer ($4,000). Maintenance - Repair of office equipment ($500). Intergovernmental Services - Payment to state for firearm destruction. Interfund Rental - Rental charge for administrative vehicles ($6,000) and Reserve Fund for radio replacement ($1,170). INVESTIGATION Salaries - One Sergeant and five Detectives. Overtime - As required for special assignments. Benefits -Medical ($25,370), retirement ($36,890), state workers ($4,000), life insurance ($440) and OT benefits ($1,350). Uniforms - Based on $500 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement. Supplies -General office supplies required to support staff. Professional Services - Polygraph services ($400), personal history reports ($500) and credit reports ($300). Miscellanepu5 - To purchase information, pay for tips, etc., for crimes other than narcotics related. -43- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 41 ❑ EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1994 1994 To Budget INVESTIGATION - Cont'd 95 Interfund Rental 15,263 16,020 95% TOTAL INVESTIGATION 1362,186 $400,15Q 91% 521.22.00 PATROL AND TRAFFIC 11 Salaries $1,336,777 $1,272,590 105% 12 Overtime 57,502 41,660 138% 23 Benefits 303,666 297,540 102% 24 Uniforms 10,178 13,000 78% 31 Supplies 13,230 11,870 111% 41 Professional Services 3,559 3,800 94% 48 Repair/Maintenance 3,702 4,910 75% 95 Interfund Rental 134,280 141,050 95% TOTAL PATROL & TRAFFIC j1,8fi2.894 1 785 420 104% 521.30.00 CHIME PREVENTION 11 Salaries $33,051 $32,760 101% 12 Overtime 243 200 122% 23 Benefits 7,074 7,050 100% 24 Uniforms 700 700 100% 31 Supplies 1,656 2,000 83% 95 Interfund Rental 1.752 1.840 95% TOTAL CRIME PREVENTION $44.47fi 44 550 100% -44- Budget Budget to Actual 1995 $ 10,810 382 400 $1,359,770 52,000 319,510 23,000 14,120 4,500 5,050 128,82 D .� 1.906.770 $34, 730 200 7,170 3,070 2,720 0 47 890 (4,453 -29% 20,214 6% $22,993 2% (5,502) -10% 15,844 5% 12,822 126% 890 7% 941 26% 1,348 36% (5,460 -4% 143,876 2% $1,679 5% (43) -18% 96 1 % 2,370 339% 1,064 64% (1,752 -100% 3 414 8% Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE INVESTIGATION - Cont'd Interfund Rental - Rental charge for investigative vehicles ($9,640) and Reserve Fund for radio replacement ($1,170). PATROL AND TRAFFIC Salaries -Assistant Chief, four Sergeants, 21 Patrol Officers and one Property Clerk. (Includes $45,000, holiday buyback per labor agreement). ❑venire - As required during shifts. Benefits - Medical ($116,990), retirement ($178,560), state workers ($16,460), life insurance ($1,780), OT benefits ($5,720). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement ($13,500), implement uniform changes ($7,000) and replace body armor ($2,500). Supplies - Includes supplies common to the department, i.e., flashlights ($400), attache cases ($530), K-9 supplies ($2,890), batteries, fuses, miscellaneous ($6,500), film ($1,800) and citations/infractions ($2,000). Professional Services - Dry cleaning of uniforms per labor agreement ($3,900), towing ($600). Maintenance - Service and parts for repair of equipment, such as radar ($1,200), weapons ($700), car wash ($1,800) and emergency equipment ($1,350). Interfund Rental - Rental charge for patrol vehicles ($123,760) and Reserve Fund for radio replacement ($5,060). CRIME PREVENTION Salaries - One Crime Prevention Officer. Overtime - For special assignments. Benefits - Medical ($1,840), retirement ($5,090), state workers ($150), life insurance ($60) and OT benefits ($30). Uniforms - Based on one noncommissioned Officer ($310) and twenty three Explorer Scouts at $120 each ($2,760). Supplies - Materials such as pamphlets ($720), film and slide presentations ($210), engravers ($40), Block Watch materials ($400), printing ($600) and miscellaneous supplies ($750). Interfund Rental - Nothing budgeted for 1995. -45- lepartment: POLICE DEPARTMENT und: GENERAL lept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ 521.40.00 TRAINING 11 Salaries $0 $0 0% $101,900 $101,900 0% 12 Overtime 0 0 0% 3,740 3,740 0% 23 Benefits 0 0 0% 28,080 28,080 0% 24 Uniforms 0 0 0% 1,100 1,100 0% 31 Supplies 7,211 6,340 114% 10,340 3,129 43% 41 Professional Services 10,513 10,000 105% 12,000 11487 14% 43 Travel 6,662 5,000 133% 9,600 2,938 44% 49 Miscellaneous 7,115 6,000 119% 11,000 3,885 55% 93 Interfund Supplies 0 0 0% 500 500 0% 95 Interfund Rental 4,031 4,240 95% 0 (4,031) -100% 98 Interfund Repair 0 0 0% 1.000 1.000 0% TOTAL TRAINING $35.532 S31,58Ci 113% $179,260 143 728 405% 521.71.00 PARKING ENFORCEMENT 11 Salaries $29,663 $29,280 101 % $0 ($29,663) -100% 12 Overtime 641 200 321 % 0 (641) -100% 23 Benefits 8,004 7,460 107% 0 (8,004) -100% 24 Uniforms 500 500 100%, 0 (500) -100% 31 Supplies 1,763 2,500 71% 0 (1,763) -100% 95 Interfund Rental 1,924 1.890 102% 0 1 924 -1000 TOTAL PARKING ENFORCEMENT 42 495 $41,83Q 102% $0 42,495 -100% -46- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE TRAINING Salaries - One Training Sergeant and one DARE officer. Overtime - For special assignments. Benefits - Medical ($11,360), retirement ($13,220), state workers ($1,300), life Insurance ($120) and OT benefits ($1,220). Uniforms - Based on $500 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement. Su lies -To purchase ammunition ($3,840), training equipment ($2,000) and department issued equipment ($4,500). Professional Services -Polygraph exams for new officers ($500), physical fitness charge ($9,800) and trainers ($1,700). Travel -Travel expenses, training schools and seminars, meals, mileage, hotels, etc. Includes ($700) for airfare, lodging and meals for police facility planning and design class. Miscellaneous - Tuition and registration fees for attending training schools and seminars ($9,510), FBI National Academy dues ($80), Washington State Police Chiefs Seminars ($230), Washington State Police Chiefs Association dues ($250), registration fee for police facility planning and design class ($530) and IACP dues ($400). Interfund Supplies - For fuel consumed by training vehicles. Interfund Rental - Nothing budgeted for 1995. Interfund Repair - For repairs and maintenance to training vehicles. PARKING ENFORCEMENT Salaries - Nothing budgeted for 1995 (see Ordinance Enforcement). Overtime - Nothing budgeted for 1995 (see Ordinance Enforcement). Benefits - Nothing budgeted for 1995 (see Ordinance Enforcement). Uniforms - Nothing budgeted for 1995 (see Ordinance Enforcement). Supplies - Nothing budgeted for 1995 (see Ordinance Enforcement). Interfund Rental - Nothing budgeted for 1995 (see Ordinance Enforcement). -47- lepartment: POLICE DEPARTMENT .und: GENERAL lept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended F Budget Number Description 1994 1994 To Budget 1995 521.90.00 COMMUNICATIONS 42 Communications 48 Repair/Maintenance 528.60.51 Intergovernmental TOTAL COMMUNICATIONS 521.92.00 MUNICIPAL COURT 12 Overtime 23 Benefits TOTAL MUNICIPAL COURT 521.93.00 SUPERIOR COURT 12 Overtime 23 Benefits TOTAL SUPERIOR COURT 521.94.00 RESERVE UNIT 11 Salaries 12 Overtime 23 Benefits 24 Uniforms TOTAL RESERVE UNIT $7,729 $7,500 103% 5,307 5,700 93% 211,214 211.210 100% 5224,254 1224,410 100% $10,534 $16,500 64% 2.469 4,000 62% 13 003 A20 500 63% $3,403 $3,600 95% 807 1.420 57% 4 21 11020 84% $16,461 $19,240 86% 3,165 3,660 86% 1,410 1,000 141 % 1 A25 2,700 53% 22 461 JZ6.600 84°% Budget to Actual $12,000 $4,271 5,870 583 216.140 4.926 234 010 9.760 $131000 $2,466 23% 4 500 2,031 82% 17 500 4 497 35% $4,100 $697 20% 843 104% 5 75 $1.540 37% $22,000 $5,539 34% 0 (3,165) -100% 1,300 (110) -8% 2,700 1.275 89% 26 000 3 539 16% -48- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE COMMUNICATIONS Communications - Paging services and phone bill for private line, SCAN, mobile telephones, long distance calls and fax line. Maintenance -Service contract for communications equipment ($5,100), installation of equipment in vehicles, program- ming for radios and parts not covered by service contract ($770). Intergovernmental Services - SNOCOM ($211,140) and access fees ($5,000). MUNICIPAL COURT Overtime - Required court appearances by Officers on non -duty time. Benefits - OT benefits. SUPERIOR COURT Overtime - Required court appearances by Officers on non -duty time. Benefits - OT benefits. RESERVE UNIT Salaries - $8.00 per hour for 15 Reserve Officers. Overtime - Nothing budgeted for 1995. Benefits - State workers and medicare benefits. Uniforms - Based on $180 for each Reserve Officer. -49- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 521.95.00 SECURITY 11 Salaries $178,418 $190,700 94% $198.870 $20,452 11 % 12 Overtime 20,042 17,130 117% 18,500 (1,542) -8% 23 Benefits 47,362 54,770 86% 50,150 2,788 6% 24 Uniforms 3,088 3,200 97% 3,200 112 4% 31 Supplies 0 300 0% 350 350 0% 95 Interfund Rental 5,784 6.080 95% 5,630 154 -3% TOTAL SECURITY $254,694 272 180 94% 276,700 $22.005 9% 523.30.00 PRISONER CARE 51 Probation Services $1,080 $1,500 72% $4,000 $2,920 270% 523.60.31 Supplies 705 900 78% 1,000 295 42% 51 Intergovernmental Svs. 177,175 179,900 98% 149,010 (28,165) -16% 95 Interfund Rental 1,757 1,850 95% D (1,757 -100% TOTAL PRISONER CARE 180117 -$-l--84 150 98% 154 010 26 707 -15% 539.30.00 ANIMAL CONTROL 11 Salaries $30,044 $31,880 94% $0 ($30,044) -100% 12 Overtime 0 200 0% 0 0 0% 23 Benefits 7,091 9,120 78% 0 (7,091) -100% 24 Uniforms 354 500 71% 0 (354) -100% 31 Supplies 438 800 55% 0 (438) -100% 41 Professional Services 634 650 98% 0 (634) -100% 51 Intergovernmental 14,350 17,670 81 % 0 (14,350) -100% 95 Interfund Rental 5,113 5,340 96% 4 (5,113 -100% TOTAL ANIMAL CONTROL $58,024 6S 160 88% 66310 -100% -50- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE SECURITY Salaries - Six full-time and two part-time Security Officers at Stevens Memorial Hospital (includes $6,000 holiday buy back per labor agreement). Overtime - As required during shifts (includes Kelly Day buy back of 108 hours per officer). BB, nnefits - Medical ($16,810), retirement ($28,280), state workers ($4,180), life insurance ($380) and OT benefits ($500). Uniforms - Based on $500 each for Commissioned Officers to repair and replace uniforms lost or destroyed on the job. Supplies - Batteries, flashlights, etc. lnt rfund Rental - Rental charge for security vehicle ($5,240) and reserve fund for radio replacement ($390). PRISONER CARE Probations Services - Fees paid to Island County for electronic surveillance program. S_ urmlies - Food and medicine for prisoners and ferry fares for prisoner transports. Intergovernmental Services - Contracts with City of Lynnwood, Snohomish County and Island County for detention facilities. Includes the cost of extraditions the county has placed upon cities starting in 1994 ($6,000). Interfun Rental - Nothing budgeted for 1995. ANIMAL CONTROL Salaries - Nothing budgeted for 1995 (see Ordinance Enforcement). Overtime - Nothing budgeted for 1995 (see Ordinance Enforcement). Benefits - Nothing budgeted for 1995 (see Ordinance Enforcement). Uniforms - Nothing budgeted for 1995 (see Ordinance Enforcement). Supplie5 - Nothing budgeted for 1995 (see Ordinance Enforcement). Professional Services - Nothing budgeted for 1995 (see Ordinance Enforcement). Intergovernmental Services - Nothing budgeted in 1995 (see Ordinance Enforcement). Interfund Rental - Nothing budgeted in 1995 (see Ordinance Endorcement). -51- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 l EXPENDITURE DETAIL Account Number Expended Description 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual $ % 521.70.00 ORDINANCE ENFORCEMENT 11 Salaries $0 $0 0% $60,830 $60,830 0% 12 Overtime 0 0 .0% 500 500 0% 23 Benefits 0 0 0% 15,460 15,460 0% 24 Uniforms 0 0 0% 1,000 1,000 0% 31 Supplies 0 0 0% 2,400 2,400 0% 41 Professional Services 0 0 0% 700 700 0% 51 Intergovernmental Services 0 0 0% 18,540 18,540 0% 95 Interfund Rental 0 0 0% 11.800 11.800 00/0 TOTAL ORDINANCE ENFORCEMENT M .Lo 0% $111.230 5s.024 0% 594.21.64 Equipment 7,222 7,000 GENERAL FUND SUBTOTAL _13 453,53 114L4,650 103% 100% 33.600 75,23 26.378 365% 321 693 9% -52- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 NARRATIVE ORDINANCE ENFORCEMENT Salaries - Two ordinance enforcement officers. Overtime - As required for special assignments. Benefits - Medical ($4,110), retirement ($9,340), state workers ($1,800), life insurance ($130) and OT benefits ($80). Uniforms - Based on $500 each for commissioned personnel. Supplies - Miscellaneous supplies, including bags, animal control drugs, educational materials, etc. Professional Services - Veterinary services from local veterinarians. I nterclovernmental Services - Contract with PAWS for boarding animals. Interfund Rental - Rental charge for parking enforcement vehicle ($4,880), animal control vehicle ($6,160) and radio replacement fund ($760). Equipment - Cameras ($1,000), slide projector ($500), semi -auto guns (40) ($24,800), laser printer fax and PC ($3,800), Varda alarm ($3,000) and desk ($500). -53- Department; POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 REVENUE DETAIL Account Recelpted Budget % Receipted Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 308.00.00 BEGINNING CASH $900 $0 0% $19,850 TAXES 313.10.00 Real Personal/Property Tax $121,200 $121,200 313.70.00 1/10 Sales Tax 313,153 313,530 INTERGOVERNMENTAL 336.06.20 MVET/Spec. Distribution $22,256 $16,000 336.06.22 MVET/Prog.1 7,071 9,430 336.06.23 MVET/Prog.2 10,787 14,390 336.06.24 MVET/Prog.3 10.789 14.380 TOTAL INTERGOVERNMENTAL $50,903 $54,200 MISCELLANEOUS 361.11.00 Interest Earnings $391 $1,000 397.00.00 Transfer From Council 19.510 19,510 Contingency Fund 119 TOTAL REVENUES $505,157 $509,440 TOTAL CRIMINAL JUSTICE FUND $506.057 509 440 100% 100% $18,950 2106% $0 ($121,200) -100% 315,000 1,847 1 % 139% $9,300 ($12,956) -58% 75% 9,400 2,329 33% 75% 14,380 3,593 33% 75% 14.380 3,591 33% 94% $47,460 ($3,443) -7% 39% $400 100% 0 99% 362 860 99% $382,710 $9 2% (19,510 -100% -28% -24% -54- EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund Na.: vo7 NARRATIVE Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1995 $ FUND: Criminal Justice Administration $109,978 $107,420 102% $76,950 ($33,028) -30% Investigation 114,260 118,440 96% 102% 0 163,350 (114,260) 10,365 -100% 7% Patrol Prisoner Care 152,985 28,689 149,930 57,100 50% 62,210 33,521 117% Training 2,129 5,560 38% 0 (2,129) -100% Other Investigation Programs 25,403 23,820 107% 105% 22,900 54.380 (2,503) 5.040 -10% 140/6 Municipal Court & Equipment 49.340 $482,784 47,170 $509,440 95% $379,790 ($102,994) -21% SUB TOTAL Ending Cash Balance 23.273 0 % 2,920 (20,353 -87% TOTAL 50�057 JK9,440 99% jjaL710 123 347 -24% DEPARTMENT FUNCTION In 1990, legislation was approved to authorize 1 /10 of one percent sales tax on all goods sold in the County for criminal justice purposes pursuant to RCW 82.14.340. Monies received from this tax shall be expended exclusively for criminal justice purposes and shall not he used to replace or supplant existing funding. This RCW chapter originally expired January 1,1994, and was extended by the legislature in 1993. -55- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No: 007 Account Number Description EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To Budget POLIQE - #410 521.10.00 ADMINISTRATION 11 Salaries $81,042 $78,980 104% 12 Overtime 653 530 123% 23 Benefits 22,504 23,360 96% 24 Uniforms 930 930 100% 45 Rental/Lease 4.849 4.320 112% TOTAL ADMINISTRATION 1129,978 IIE,420 102% 521.21.00 I N V ESTI G AT I O N 11 Salaries $88,438 $93,310 95% 12 Overtime 1,591 2,040 78% 23 Benefits 20,056 22,590 89% 24 Uniforms 500 500 100% 41 Professional Services 3,675 0 0,'/° TOTAL INVESTIGATION 1114..260 1 #$ 440 96% 521.22.00 PATROL 11 Salaries $122,494 $118,220 104% 12 Overtime 5,199 3,830 136% 23 Benefits 25,292 27,460 92% 31 Supplies 0 420 0% TOTAL PATROL lif2 985 1141930 102% 523.60.00 PRISONER CARE 51 Intergovernmental Svs. $26,689 $57,100 50% -56- Budget Budget to Actual 1995 $ % $54,291 1,00( 16,24( 62( 4.80C 76 950 $0 0 0 0 0 $124,180 13,000 26,170 $62,210 1 ($26,752) -33% 1 347 53% (6,264) -28% (310) -33% 49 -1 % 33 028 -30% ($88,438) -100% (1,591) -100% (20,056) -100% (500) -100% (3,675 -100% # 14 260 -100% $1,686 1 % 7,801 150% 878 3% (Q 0% # 0 365 7% $33,521 117% Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 NARRATIVE POLICE - #410 ADMINISTRATION Salaries -Two Clerks. Overtime - For clerical duties as required during scheduled shifts. Benefit - Medical ($7,640), retirement ($7,930), state workers ($300), life insurance ($130) and OT benefits ($240). Uniform -Based on $310 per each clerk. Rental/Lease -Rental of mobile office. INVESTIGATION Salaries ''Budgeted in General Fund #001. Overtime - Budgeted in General Fund #001. Benefits - Budgeted in General Fund #001. Uniforms - Budgeted in General Fund #001. Professional Services - Budgeted in General Fund #001. PATROL Salaries -Three Patrol Officers. Overtime - As required during shifts. Benefits - Medical ($7,120), retirement ($15,880), state workers ($1,960) and life insurance ($200) and OT benefits ($1,010). Supplies - Nothing budgeted for 1995. PRISONER CARE Interoovernmental Services - Contracts with City of Lynnwood, Snohomish County and Island County for detention facilities ($50,110) and interlocal gangs task force ($12,100). -57- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No: 007 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1 1995 $ % POLICE - #410 Cont'd 521.40.00 TRAINING 31 Supplies $699 $2,040 34% 41 Professional Services 0 1,070 0% 43 Travel 0 410 0% 49 Miscellaneous 1,430 2,040 70% TOTAL TRAINING $2,129 5 560 38% INVESTIGATION - PROGRAM 100 521.21.11 Salaries $8,975 $7,070 127% 23 Benefits 2,066 2,360 88% 594.21.64 Equipment 0 0 0% INVESTIGATION - PROGRAM 200 521.21.11 Salaries $11,335 $11,190 101% 23 Benefits 3,027 3,200 95% 31 Supplies 0 0 0% TOTAL INVESTIGATION $25,403 23 820 107% TOTAL POLICE CRIM. JUSTICE 43 $462,270 94% $0 0 0 0 M $0 0 9,400 ($699) -100% 0 0% 0 0% 1430 -100% 2 129 -100% ($8,975) -100% (2,066) -100% 9,400 0% 0 (11,335) -100% 0 (3,027) -100% 13,500 13,500 0% 2$2,900 2 503 -10% 32$5,410 108034 -25% -58- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 NARRATIVE POLICE - #410 Cont'd TRAINING Supplies - Nothing budgeted for 1995. Professional Services - Nothing budgeted for 1995. Travel - Nothing budgeted for 1995. MiscellaneOL15 - Nothing budgeted for 1995. INVESTIGATION - PROGRAM 100 Salaries - Nothing budgeted for 1995. Benefits - Nothing budgeted for 1995. E u�nt - Laptop computers and software for cars ($6,800); police bicycles ($2,600). INVESTIGATION - PROGRAM 200 Sal a_ vies - Nothing budgeted for 1995. Benefits - Nothing budgeted for 1995. Supplies - DARE and great supplies, books and miscellaneous educational materials. -59- ❑epartment: POLICE ❑EPARTMENT Fund: CRIMINAL JUSTICE Fund No: 007 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % MUNICIPAL COURT - #230 512.50.00 COURT SERVICES 11 Salaries $26,443 $26,100 23 Benefits 7,572 5,310 31 Supplies 457 500 41 Professional Services 13,841 14,380 43 Travel 667 500 48 Maintenance 360 380 TOTAL MUNICIPAL COURT $49.340 $47,170 TOTAL EXPENDITURES $482,784 $509,440 ENDING CASH BALANCE 23,273 0 TOTAL CRIMINAL JUSTICE FUND $506,057 509 440 101% $27,870 $1,427 5% 143% 8,010 438 6% 91 % 3,000 2,543 556% 96% 14,000 159 1 % 133% 1,000 333 50% 95% 500 140 39% 105% $54,380 $5.040 10% 95% $379,790 ($102,994) -21% 0% 2,920 (20,353 -87% 99% $382,710 123 347 -24% .0 Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No,; 007 NARRATIVE MUNICIPAL COURT -#20 COURT SERVICES Salaries - One Court Clerk. Benefit - Medical ($3,560), retirement ($4,240), state workers ($150) and life insurance ($60). Sugolies - Office supplies and forms. Profession I 5ervigZes - Domestic Violence Coordinator (shared with the City of Lynnwood). Travel-- Anticipated work load for in -custody calendars. Maintenance - Maintenance agreement for alarm system. -61- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 REVENUE DETAIL Account Receipted Budget % Receipted Budget Number Description 1994 1994 To Budget 1995 DRUG ENFORCEMENT - 104.00Q 308.00.00 BEGINNING CASH $13,961 $0 0% FORFEITURES 357.40.00 Confiscated Funds 39,961 25,000 160% 357.41.00 Proceeds from Sale of Confiscated Property 21.298 20,000 106% TOTAL FORFEITURES $61,259 $45,000 136% MISCELLANEOUS 361.11.00 Interest Earnings $2,872 $1,000 287% OTHER JUDGMENT�SETTLEMENT 369.40.00 Other Judgments 546 1,500 36% TOTAL MISCELLANEOUS $3.418 2 500 137% TOTAL REVENUES $64,677 47 500 136% PROGRAM TOTAL 78 63 $47,500 166% D.A.R.E. PROGRAM - 104.100 308.00.00 BEGINNING CASH ($3,129) $110 -2845% INTERGOVERNMENTAL 338.27.00 Juvenile Services 1,166 1,170 100% MISCELLANEOUS 367.00.00 Contributions 5,148 4,000 129% TOTAL REVENUES $6,314 5 170 122% PROGRAM TOTAL $3.185 5 280 60% - 62 - $14, 540 30,000 10.000 $40,000 $1,000 500 1 500 41 500 56 040 $20 1,170 7.000 8 170 8 190 Budget to Actual $ $579 4% (9,961) -25 % 11298 -53% ($21,259) -35% ($1,872) -65% 46 1 918 23 177 22 598 -8% -56% -36% -29% $3,149 -101 % 4 0% 1,852 1856 29% 5 005 157% Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 REVENUE DETAIL Account Receipted Budget %Receipted Budget Budget to Actual Number Description 1994 1994 To Budget 1 1995 $ % CONFISCATED FUNDS PENDING-104.200 308.00.00 BEGINNING CASH $56,940 $58,560 97% FORFEITURES 357.40.00 Confiscated Funds 5,029 5,000 101 % 357.41.00 Proceeds from Conf. Property 1.250 15,000 8% TOTAL FORFEITURES $6,279 20 000 31% PROGRAM TOTAL 63 219 7$ 8,560 80% TOTAL DRUG ENFORCE. FUND 145,04 131,34 110% -63- $63,090 1 $6,150 11 % 6,4401 1,411 28% 5.000 3,750 300% 11 44 $5,161 82% 74 53 $11,311 18% 138 760 6 282 -4% as EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual $ % FUND: Drug Enforcement Investigation $56,283 $74,160 76% $59,120 $2,837 5% Equipment 4,749 1.000 475% 1,_,00Q (3,749 -79% SUBTOTAL S61,032 $75,460 81% $60,120 ($912) -1% Ending Cash Balance 84,01 56.180 150% 78,640 (5,370 -6% TOTAL $145.042 131 340 110% 1138,760 6 282 -4% DEPARTMENT FUNCTION In 1988, City Ordinance No. 2677 was passed to authorize a separate fund be created for the deposits of drug seizures and forfeiture -,proceeds, pursuant to RCW 69.50.505. These proceeds are to be used solely for drug enforcement and educational purposes such as investigation and the Drug Awareness Resistance Education Program (D.A.R.E.). Any unexpended funds at the end of any budget year shall be carried forward to the following year until expended for the purposes set forth in Ordinance No. 2677. -64- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 L $ % POLICE - #410 DRUG ENFORCEMENT- 000 521.21.12 Overtime 23 Benefits 31 Supplies 32 Fuel Consumed 35 Small Equipment 41 Professional Services 42 Communications 43 Travel 48 Maintenance 49 Miscellaneous 51 Intergovernmental Svs. 98 Interfund Repair 594.21.64 Equipment 508.00.00 Ending Cash Balance TOTAL DRUG ENFORCEMENT $1,964 $2,360 83% 508 1,100 46% 92 600 15% 796 1,030 77% 56 300 19% 0 500 0% 1,213 1,500 81% 123 400 31 % 0 100 0% 8,075 5,000 162% 36,185 28,670 126% 139 1,000 14% 4,749 1,000 475% 21.738 3.940 552% 75 63 $47,500 159% $5,400 $3,436 175% 1,200 692 136% 650 558 607% 1,100 304 38% 400 344 614% 500 500 0% 1,800 587 48% 500 377 307% 500 500 0% 8,000 (75) -1 % 30,000 I (6,185) -17% 1,000 861 619% 1,000 (31749) -79% 3.990 17 748 -82% 56 04p 19 598 -26% - 65- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 POLICE - #410 DRUG ENFORCEMENT Overtime - For Narcotics Detective. Benefits - State workers compensation and retirement. Supplies - Photo/film supplies and developing, printing costs, miscellaneous supplies, drug testing kits, protective supplies for dismantling narcotics labs, and miscellaneous supplies used in the investigation of narcotics activities. Fuel Consumed - Fuel purchased outside the City for undercover narcotic vehicle(s). Small Equipment - Equipment such as binoculars, handcuffs, holsters, camera accessories, etc., used for narcotics surveillance, investigation and arrest activities. Professional Services - Attorney fees and independent audit of imprest funds. Communications - Digital paging services and cellular phone services. Travel - Travel expenses for training schools and seminars, including meals, mileage and hotels. Maintenance - Service and parts for repair of equipment such as cameras, weapons, cellular phone, radios, etc. Miscellaneous - Dues for professional organizations, tuition and registration fees for attending schools and seminars; collection, storage and disposal of hazardous materials; funds for drug buys, informant and surveillance expenses. Intergovernmental Services - City's share of Snohomish Regional Narcotics Task Force and one-third of supervisor costs for South County Narcotics Task Force. Interfund Repair - Labor and supplies for repair services provided by Equipment Rental. Eq_q! ment - One-third cost of surveillance equipment (to be matched by Lynnwood and Mountlake Terrace). Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % D.A.R.E. PROGRAM - 100 31 Supplies 32 Fuel Consumed 98 Interfund Repair 508.00.00 Ending Cash Balance TOTAL D.A.R.E. PROGRAM $4,628 $6,000 77% 904 100 904% 0 500 0% 653 1320 -49% 6 18 $5,280 117% CONFISCATED FUNDS/PENDING - 200 49 Miscellaneous 508.00.00 Ending Cash Balance TOTAL CONFISCATED FUNDS TOTAL FUND 104 $1.600 $25,000 6% 61.619 53,560 115% 63 219 $78.560 800/6 145 04 $131,340 110% $5,500 1,070 500 1.120 $8,19b $1,000 73.530 74 530 138 760 $872 166 500 467 2 005 ($600) 11,911 ii 311 6 282 19% 18% 0% 72% 32% -67- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 NARRATIVE D.A.R.E. PROGRAM Supplies - Notebooks, t-shirts, handout materials and miscellaneous supplies used in D.A.R.E. Education. Fuel Consumed - Fuel for D.A.R.E. vehicle. Interfund Repair - Labor and supplies for repair service provided by Equipment Rental. CONFISCATED FUNDS PENDING Miscellaneous -Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. UM V ED � 1 J J rr r•Iry I, �� r �� ; .� i �� : i ��, FIRE DEPARTMENT Fire Chief (29 Regular FTE) Clerk (Hourly) .5 FTE I,_ Administrative Secretary Fire Marshal Assistant Chief (2 Regular FTE) (25 Regular FTE) Inspector I SHIFT CAPTAIN (3) Lieutenants (3) Firefighters (18) VOLUNTEERS (Hourly) rr M EXPENDITURE SUMMARY Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 Expended Budget % Expended Budget Budget to Actual 1994 1994 To Budget 1 1995 1 S % FUND: General Administration $105,840 $109,380 97% $107,680 $1,840 2% Suppression 1,181,897 1,152,490 103% 1,227,150 45,253 4% Prevention & Investigation 134,020 139,160 96% 143,650 9,630 7% Training 39,989 42,210 95% 48,380 8,391 21 % Call Personnel 6,622 13,300 50% 14,300 7,678 116% Emergency Medical Service 445,767 485,950 92% 508,700 62,933 14% Fire Alarm/Dispatch 74,646 75,000 100% 77,900 3,254 4% Equipment 14,204 17,600 81 % 20,700 6,496 46% SUBTOTAL $2,002,985 $2,035,090 98% $2,148,460 $145,475 7% OTHER FUNDS: Reserve Fire/Aid Car 91,832 93,150 99% 0 (91,832) -100% Firemen's Pension 40,759 38,600 106% 33,700 (7,059) -17% Fire Boat Operation 5,125 5,600 92% 4,000 1 J25 -22% TOTAL - $2,140,701 $2,172,440 99% $2,186,160 $45,459 2% DEPARTMENT FUNCTION Administration is responsible for organizing, coordinating and directing established City policies. Fire Suppression includes the functions and activities dedicated to extinguishment of fires. Includes pre -fire planning, company inspections and fire fighting. Fire Prevention and_Investigatlon activities include the regular inspections of commercial and industrial properties to assure their compliance with Fire Codes and assisting property owners in locating and removing hazards. Also provides special programs in the community to train residents in fire prevention safety. Includes programs in schools and for clubs and civic organizations. Trainingand EMS Training activities for paid and call personnel in the knowledge of fire tactics, suppression, rescue techniquesand emergency medical skills. This includes formal training outside of the Department as well asdailytraining for paid personnel and weekly drills for call personnel. EMS - Ambulance activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same. Alarm Dis atch activities include Central Snohomish County Emergency Communication network (SNOCOM) . 01 Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 EXPENDITURE DETAIL Account Expended Budget % Expended Budget f Budget to Actual Number Description 1994 1994 To Budget 1995 5 % 522.10.00 ADMINISTRATION - #510 11 Salaries (Chief) $56,661 $56,940 23 Benefits (Chief) 9,50.0 12,640 11 Salaries 23,769 23,770 12 Overtime 0 0 23 Benefits 5,071 5,070 24 Uniforms 685 430 31 Supplies 3,374 2,670 41 Professional Services 94 300 43 Travel 620 1,100 45 Rental/Lease 48 Maintenance 49 Miscellaneous 95 Interfund Rental TOTAL ADMINISTRATION 522.20.00 FIRE SUPPRESSION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 0 0 2,825 3,000 1,081 1,300 2.160 2,160 105 840 5109,38q $818,438 $807,450 66,342 60,640 206,733 199,060 11,386 9,300 40,190 42,000 100% 75% 100% 0% 100% 159% 126% 31% 56% 0% 94% 83% 100% 97% 101 % 109% 104% 122% 96% $45,750 9,940 31,500 200 8,360 400 2,780 400 1,650 3,000 150 1,350 2.200 107 680 ($10,911) -19% 440 5% 7,731 33% 200 0% 3,289 65% (285) -42% (594) -18% 306 326% 1,030 166% 3,000 0% (2,675) -95% 269 25% 40 2% 1840 2% $837,300 $18,862 2% 63,000 (3,342) -5% 213,230 6,497 3% 5,400 (5,986) -53% 35,500 (4,690) -12% -70- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 NARRATIVE ADMINISTRATION - #510 Salaries (Chief) - 75% of salary for chief (the remaining 25% is under EMS 526.10). Benefits (Chief] - Medical ($2,940), retirement ($6,330), state workers ($80) and life insurance ($590). Salaries - This is 75% of secretary's salary (the remaining 25% is under EMS 526.10), part-time help ($7,000). Overtime - Overtime for Secretary. Benefits - Medical ($3,600), retirement ($3,190), state workers ($80) and life insurance ($50). Part-time retirement ($1,440). Uniforms - Uniform allowance for Fire Chief. Supplies - Office supplies for departments ($1,610), manuals and publications ($100), copy machine supplies ($1,000), and miscellaneous ($70). Professional Service - Advertising, legal ads, dry cleaning of uniforms per contract, etc. Travel - For conferences and meetings out of the City such as, Fire Chiefs' Conferences ($1,150) and secretary conference ($500). Includes meals, mileage, air fare and lodging. Rental/Lease - One-third cost to lease Public Safety Building copy machine. Maintenance -Maintenance of office machines. Miscellaneous - Memberships - I.A.F.C, W.S.A.F.C, S.C.S.C.A ($300), subscriptions ($100), and registration for Chief's conferences ($900), misc. ($50). Interfund Rental - Equipment Rental Division charges for unit #466. FIRE SUPPRESSION Salaries - Salary of eighteen (18) personnel ($795,700). Holiday payoff ($38,000), acting shift officer pay ($3,600). Overtime - Off duty emergency responses. Shift overtime for relief of personnel attending other training. Benefits - 75% of medical ($82,490), retirement ($110,530), state workers ($6,920) life insurance ($1,230), OT benefits ($8,240) and 75% of the Fitness Program ($3,820). The remaining 25% is under EMS (526.20.23). Uniforms -Uniforms for eighteen (18) personnel. Su Iles -Fire vehicle maintenance supplies ($12,930), 6 sets of turnouts (Phase 3) ($8,700), breathing apparatus supplies ($6,100), 30 gallon fire foam ($1,100), bedding ($700), station supplies ($3,720), misc. brass ($200), Haz Mat supplies ($600), gloves, hoods, lights ($700), station amenities ($750). -71- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 51 ❑ EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 522.20.00 FIRE SUPPRESSION - Cont'd 32 Fuel Consumed 3,822 3,000 127% 0 (3,822) -100% 35 Small Equipment 2,966 2,400 124% 2,500 (466) -16% 41 Professional Services 35 0 0% 4,280 4,245 0% 43 Travel 0 0 0% 500 500 0% 48 Maintenance 27,085 22,450 121 % 7,250 (19,835) -73% 49 Miscellaneous 198 600 33% 650 452 228% 93 Interfund Supplies 208 600 35% 0 (208) -100% 95 Interfund Rental 3,384 3,390 100% 57,540 54,156 1600% 98 Interfund Repairs 11110 1,600 69% 0 (1,110 -100% TOTAL FIRE SUPPRESSION $1,181.897 , _1 152,490 103% 1 227 11 5 $45.253 4% 522.30.00 FIRE PREVENTION & INVESTIGATION 11 Salaries $ 100,771 $ 102,330 98% $ 103,900 $ 3,129 3% 23 Benefits 22,479 23,710 95% 23,900 1,421 6% 24 Uniforms 506 860 59% 900 394 78% 31 Supplies 3,330 3,800 88% 4,500 1,170 35% 41 Professional Services 0 0 0% 100 100 0% 43 Travel 344 1,200 29% 1,900 1,556 452% 48 Maintenance 0 150 0% 150 150 0% 49 Miscellaneous 1,070 1,600 67% 2,000 930 87% 95 Interfund Rental 5.520 5510 1000% 6,300 780 14% TOTAL FIRE PREVENTION AND INVESTIGATION 134 020 $139,160 72 96% $143.650 9 630 7% Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 NARRATIVE FIRE SUPPRESSION-Cont'd Fuel Consumed - Budgeted in Equipment Rental Fund #511 for Fire Mechanic. Small Equipment - Tools and miscellaneous equipment. Professional Services - Dry cleaning of uniforms per contract. Travel - Conferences, workshops, annual fire school, state fire academy. Maintenance - Radio maintenance contract ($4,200), breathing apparatus maintenance ($500), portable equipment maintenance ($500), fire protection clothing repairs ($500), fire extinguisher refilling ($300), air compressor ($500), and ladder inspections (WAC requirement) ($750). Miscellaneous - Washington State Firefighters Association dues ($60), Washington State Emergency Management Association dues ($60), N.F.P.A. ($80), subscriptions ($200) and two personnel for firefighters school ($250). lntgrfund Su lies - Nothing budgeted in 1995. Interfund Rental - Equipment rental division charge for command van #461 and 75% of fire mechanic and supplies. lnterfund Repairs - Nothing budgeted in 1995. FIRE PREVENTION AND INVESTIGATION Salaries - Salary for fire marshal ($59,200), inspector ($44,700). Bene#its - Medical ($7,680), retirement ($15,480), state workers ($410) and life insurance ($330). Uniforms - Uniform allowance for Fire Marshal and one Inspector. Sullies - Film supplies ($500), school fire prevention material ($1,300), pre -fire program ($900), computer inspection forms ($1,300) and U.F.C. books ($500). Professional Service - Dry cleaning of uniforms per contract. Travel -Two - Fire prevention conferences ($450), Northwest Fire Investigation Conference and miscellaneous workshops/ conferences ($850), Juvenile firesetter & public education conference ($600). Maintenance - Maintenance of fire prevention equipment. Miscellaneous - Northwest Fire Investigators dues ($20), Washington State Association of Fire Chiefs dues ($130), Chief's conferences, code classes, arson investigation, command school, ICBO seminars, juvenile firesetter, public education & miscellaneous conferences ($1,100), fire prevention materials and community awareness programs ($750). lnterfund Rental - Equipment rental division charges for two vehicles. -73- ►epartment: FIRE DEPARTMENT arid: GENERAL lept. No.: 510 Account Number 522.40.00 TRAINING 11 Salaries 23 Benefits 24 Uniforms 31 Supplies 43 Travel EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To Budget Budget Budget to Actual 1995 $ % $29,966 $29,500 91 % $29,600 $2,634 10% 6,999 7,200 97% 7,130 131 2% 164 0 0% 0 (164) -100% 2,399 2,210 109% 7,300 4,901 204% 1;326 1,500 88% 1 1,700 I 374 28% 48 Maintenance 67 100 49 Miscellaneous 2,068 1,700 TOTAL TRAINING $39.989 42 210 522.41.00 VOLUNTEER CALL PERSONNEL 11 Salaries $4,944 $10,000 23 Benefits 1,536 3,000 24 Uniforms 142 0 41 Professional Services 0 300 TOTAL CALL PERSONNEL $6,622 13 300 EMERGENCY MEDICAL SERVICES 526.10.00 EMS ADMINISTRATION 11 Salaries $24,163 $24,740 23 Benefits 4.436 15-69 TOTAL EMS ADMINISTRATION $28,59g 30 300 67% 150 83 124% 122% 2.500 432 21 % 95% $48,380 8 391 21 % 49% $10,000 $5,056 102% 51 % 2,300 764 50% 0% 2,000 1,858 1308% 0% 0 0 0% 50% $14,300 $7.678 116% 98% $23,500 0 80% 5.600 1.164 260/. 94% 29100 501 2% -74- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 NARRATIVE TRAINING Salaries - 50% of salary for Assistant Fire Chief. The remaining 50% is under EMS training 526.40.11. Benefits - 50% of Assistant Chief's medical ($2,310), retirement ($4,410) state workers ($210) and life insurance ($200). Uniforms - Nothing budgeted in 1995. Sees -Training manuals ($500), video tapes ($350), audio-visual supplies ($300), pump operator/company officer programs ($2,880), hazardous materials training tapes ($200), hazardous materials training manuals ($500), film processing ($100), "American Heat" training ($800), hazardous materials reference manuals ($200), SCBA trailer fee ($170) simulator ($1,300). Travel - Conference/training seminars ($200), Washington State training conference ($500), miscellaneous schools and command school ($150), hazardous material seminars ($150), flammable liquids school ($200), emergency management conference and state fire service classes ($500). Maintenance - 50% of maintenance for audio-visual equipment. Miscellaneous - Washington State Association of Fire Chiefs dues ($170), Washington State Training Conference ($120), Command School ($120), Snohomish County Fire Chiefs' Seminars ($130), computer classes ($160), company officers school ($700), Hazardous Materials Seminars ($400), emergency management conference ($400), misc. ($300). VOLUNTEERS CALL PERSONNEL Salaries - Call personnel firefighters' pay @ $6.00/hour. Benefits - Life insurance ($1,300), retirement ($500) and medical ($500). Uniforms - Uniforms and protective clothing. Professional Services - Nothing budgeted in 1995 . EMERGENCY MEDICAL SERVICES EMS ADMINISTRATION Salaries - 25% of salary for Fire Chief ($15,300) and Secretary ($8,200). Benefits - Chief's medical ($920), retirement ($2,170), state workers ($20) and life insurance ($20). Secretary's medical ($1,060), retirement ($1,370), state workers ($20) and life insurance ($20). -75- Department: FIRE DEPARTMENT und: GENERAL Sept. No.: 510 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Bud et 1995 $ 526.20.00 EMS SERVICES 11 Salaries $264,739 $283,700 93% $294,650 $29,911 11% 12 Overtime 22,292 30,530 73% 31,800 9,508 43% 23 Benefits 72,897 74,960 97% 76,750 3,853 5% 24 Uniforms 4,445 5,000 89% 3,770 (675) -15% 31 Supplies 10,335 11,300 91% 8,400 (1,935) -19% 32 Fuel Consumed 1,849 2,500 74% 0 (1,849) -100% 41 Professional Services 0 0 0% 1,430 1,430 0% 48 Maintenance 4,036 5,500 73% 3,350 (686) -17% 93 Interfund Supplies 59 1,000 6% 0 (59) -100% 95 Interfund Rental 0 0 0% 17,940 17,940 0% 98 Interfund Repairs 16,E 700 23% D 163 -100% TOTAL EMS SERVICE liK.815 415 190 92% $438,090 $57.275 15% 526.40.00 EMS TRAINING 11 Salaries $27,742 $29,510 94% $29,600 $1,858 7% 12 Overtime 0 1,030 0% 1,200 1,200 0% 23 Benefits 7,220 7,190 100% 7,360 140 2% 24 Uniforms 617 430 143% 400 (217) -35% 31 Supplies 284 900 32% 1,000 716 252% 35 Small Equipment 0 400 0% 500 500 0% 41 Professional Services 0 0 0% 100 100 0% 43 Travel 0 200 0% 250 250 0% -76- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 NARRATIVE EMS SERVICES Salaries - Salaries of six (6) firefighters (275,650) and holiday payoff ($19,000). Overtime - Off duty emergency response for six firefighters and shift overtime. Benefits - Medical ($29,690), retirement ($32,280), state workers ($2,390), life insurance ($340), OT benefits ($5,290),fitness ($1,190), medical for support chaplains ($5,570). nlforms - Uniforms for six personnel. Suppl€es - Aid unit expendable supplies ($1,700), oxygen ($3,000), maintenance supplies ($1,150), backboards, splints, regulators ($2,000), aid car replacement items ($550). Fuel Consumed - Budgeted in Equipment Rental Fund #511 for Fire Mechanic. Professional Services - Dry cleaning of uniforms per contract. Maintenance - CPR equipment maintenance ($150), misc. ($250), defib maintenance contract ($1,400), equipment repair ($800), radio maintenance ($750). Interfund Su ! - Nothing budgeted for 1995. Interfund Rental - 25% equipment rental charges for fire mechanic and supplies. Interfund Repairs - Nothing budgeted for 1995. EMS TRAINING Salaries - 50% of salary for Assistant Fire Chief. Overtime - For full-time firefighter/EMTs while attending required emergency medical classes while off duty ($1,200). Benefits - 50% of medical ($2,790), retirement ($3,770), state workers ($210), life insurance ($440) and OT benefits ($150). Uniforms - Uniform allowance for Assistant Fire Chief. SuWl€es - Manuals and workbooks for EMT classes ($350), CPR and first aid training program ($150), training aid supplies ($200), manual binders ($100), blank videotapes ($200). Small i; ui ment - 2 - emergency hand lights ($400), misc. ($100). Professional Service - Dry cleaning of uniforms per contract. Travel - Mileage and meals while attending medical conferences and chaplains conferences. -77- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % EMS TRAINING - Cont'd 48 Maintenance 0 300 0% 300 300 0% 49 Miscellaneous 490 500 98% 800 310 63% TOTAL EMS TRAINING 36 353 $40,460 90% 41 51 $5.157 14% TOTAL EMS SERVICES 445 76T 1405,950 92% $508.700 62 933 14% 528.60.00 FIRE ALARM DISPATCH 42 Communications $648 $1,000 65% $1,200 $552 85% 51 Intergovernmental Svs. 73,998 74,000 100% 76,700 2.702 4% TOTAL FIRE ALARM/DISPATCH $74,645 75 000 100% $77,900 3 254 4% FIREZEMS EQUIPMENT 594.22.64 Equipment (Fire) $8,382 $11,000 76% $17,700 $9,318 111% 594.26.64 Equipment (EMS) 5,822 6,600 88%° 3,000 (2,822 -48% TOTAL EQUIPMENT $14.204 17 600 81% $20,700 6 496 46% GENERAL FUND SUBTOTAL $2,002,985 $2,035,090 98% $2,148,460 $145,475 7% -78- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 510 NARRATIVE EMS TRAINING - Cont'd Maintenance - 50% of maintenance for audio-visual equipment. Miscellaneous - Immediate care courses and EMT classes ($500) and state fee for E.M.T.'s ($300). FIRE ALARM DISPATCH Communications _ Mobile phone calls. Intergovernmental Services - Contract cost for SNOCOM service at 25% of total; additional 70% is budgeted under Police and 5% is budgeted in the Water Dept. Total SNOCOM $295,990. €=IRE EMS EQUIPMENT Equipment (Fire) - Hearing protection ($3,000), co meter ($1,000), pagers ($2,000), rescue basket ($500), nozzles, minor tools, misc. ($1,000), mobile radios ($2,500), portable radios ($3,000) heat detector ($2,000), smoke ejector ($1,500), portable generator ($1,200). EMS -Equipment - Hearing protection ($3,000). -79- Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 510 1994 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget ACCUMULATIVE RESERVE FIRE/MEDICAL AID VEHICLES - FUND 005 (000 - Aid Vehicle) Beginning Cash Balance $19,290 $35,530 Ending Cash Balance $25,712 $70,530 Interest Earnings 324 2,000 Fire/EMS Equipment 91,832 0 Donations 1,865 3,000 EMS Property Tax 85,000 30,000 Sale of Fixed Assets 2,915 0 Transfer from Council Contingency Fund #119 8,150 0 SUBTOTAL $117,544 $70,530 SUBTOTAL $117,544 $70,530 (100 - Fire Engine) Beginning Cash Balance $85,770 $137,770 Ending Cash Balance $138,584 $240,770 Interest Earnings 2,814 3,000 Transfer from General Fund #001 50,000 100,000 SUBTOTAL $138,584 $240,770 SUB TOTAL $138,584 $240,770 TOTAL REVENUE $256,128 $311,300 TOTAL REVENUE $256,128 $311,300 FIREMEN' PENSION - FUND 617 Beginning Cash Balance $421,570 $415,240 Ending Cash Balance $434,495 $415,540 Fire Insurance Premium Insurance 20,266 19,000 Salaries 558 700 Interest Earnings 33,418 15,000 Personnel Benefits 38,179 30,000 Pension Payments 2,022 3,000 TOTAL REVENUE $475,254 $449,240 RESCUE BOAT OPERATION - FUND 624 Beginning Cash Balance $4,204 $4,240 Interest Earnings 181 150 Transfer from General Fund #001 2,000 4,000 TOTAL REVENUE $6,385 $8,390 TOTAL EXPENDITURE $475,254 $449,240 Ending Cash Balance $1,261 $4,390 Supplies 983 600 Fuel Consumed 116 300 Travel 280 500 Repair/Maint. 747 1,500 Miscellaneous 513 500 Equipment 2,485 600 TOTAL EXPENDITURE $6,385 $8,390 Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 510 ACCUMULATIVE RESERVE FOR FIRE/MEDICAL AID VEHICLES - FUND 005 This Fund is established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. Donations that are received from citizens will be invested and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. Purchase of a new fire aid vehicle. EMS Property taxes are based on 4.0 cents per $1,000 assessed valuation. In 199a; the City Council established a sub fund (program 100) for fire engine replacement. FIREMEN'S PENSION - FUND 617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18. Salaries and Wages -The additional amountthat six retired firefighters receive other than from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for nine retired firefighters as per RCW 41.26.150. RESCUE BOAT OPERATION - FUND 624 Fund established by Ordinance No. 2354 for the purpose of acquiring, maintaining and operating a rescue boat. Supplies - 3 float markers ($60), 4 -pelican lights ($200), 24-stick lights ($40),1-fire extinguisher bracelet ($30), 2-throw bags ($50), 6-hats ($60), 1-radio bag ($40), 2-thermo protection bags ($70), 1-gearbag ($50). Fuel Consumed - Fuel and oil. Travel - Meals, mileage and lodging. Repairs -Boat tune-up ($800) and repair dive equipment ($700). Mlscellaneous - Open water class ($180), rescue diver class ($160) and team membership dive rescue ($160). Equipment - One dive/rescue suit ($400) and two sets of fins ($200). _81 _ 1 I I I IJ J F- Z W F- Q a W 0 CO W W F- Z O CU O W C LL •p O w''T O • W N ►- Ip w Y `u C3 rrn Q a UJ Lo N W U a LL �' Vl L d w u y �1 Ox., O 3 C C c m wF LL t L3 m 3 C C c m c ci C c m C c� (A W N y I J u gErle N 3 C C Ci 3 C C c f - x CI E W W (n H a 3 Y J m 3 C `� a «: m 3 Y 3 'IE « m 3 F 3 'l0 :: m 3 4d `G �' v E ti a" A J y 3 10 O 3 10 `2pp 3 cn j� 2 W E u'� T� tOA � W a w E G y = o o Y S Y Z •� S a' w w Lp� wav_� w W m W w rL C v (p O 3 d a n'OC weg faV LLa N QaEL) O o t Z c ° O a oj v N v� m c m O0 Ov u o a a a iLL U O 71 a Op m o W C U A2 3 O v u j u m N d A m w 10a w ECD N N R N 10 U J a aocu ]-EE w O — C m T W z m w e L N d rn C rn C rn C rn C rn C rn C C U 2 c W py ;` N 1- m i. c c c c c c c c c c d u U� rn a x w w w w w J� wc O r c u cp G JA UK vcac a ='ov�v C LL E LL 0q c uO va a E acCL Z' Z c cz . z u mE> c E z ay m i a o a m n._ I I l I I l I l l EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: VARIOUS Dept. No.: 600 Expended Budget % Expended 1994 1994 To Budget FUND: GENERAL Administration $283,198 $314,370 90% Planning & Building 631,766 677,280 93% Engineering 509,490 511,050 100% Parks & Recreation 1.489,839 1,503,240 99% Public Works 774.953 783 240 99% SUBTOTAL 3,689,246 3,789,180 97% OTHER FUNDS: Public Works - Street $1,075,847 $1,148,000 94% Public Works - Combined Util. 8,290,463 8,652,200 96% Public Works - Equipment Rental 948,69 1 004,900 94% SUBTOTAL OTHER FUNDS 10,315,000 10,805,100 95% Combined Street Const./Imprv. Multimodal Transportation Street Beautification Building Maintenance Municipal Arts Memorial Tree Youth Scholarship Tourism Promotional Off -Street Parking Park Acquisition Gift Catalog Cemetery Improvement HUD Block Grant Capital Improvement Combined Utility Const./Imprv. Combined Utility Reserve TOTAL 590,203 347,304 4,694 64,428 67,888 29,265 15,002 133,265 3,183 73,356 33,639 3,139,106 1,022,893 1 802,440 1,058,480 460,000 21,790 150,950 70,290 3,000 800 39,610 16,600 738,860 4,150 90,720 121,900 3,254,880 2,391,000 1,802,440 56% 76% 22% 43% 97% 0% 0% 74% 90% 18% 77% 81% 28% 96% 43% 100% $21,330,912 $24,819,750 86% Budget 1995 Budget to Actual $395,680 1 $112,482 40% 703,870 72,104 11 % 518,890 9,400 2 % 1,669,040 179,201 12% 869,60 94,647 467,834 12% 13% 4,157,080 $1,146, 220 9,142,840 1, 777.58a 11, 366, 640 644600 11091, 200 5,000 201,000 37,270 3,000 1,720 32,020 53,600 1,412,250 1,140 109,590 36,000 99,940 2,448,000 1, 793.000 $70,373 852,377 128.89 1,051,640 54,397 743,896 306 136,572 (30,618) 3,000 1,720 2,755 38,598 1,278,985 (2,043) 36,234 2,361 (3,039,166) 1,425,107 (9,440 7% 10% 14% 10% 9% 214% 7% 212% -45% 0% 0% 9% 257% 960% -64% 49% 7% -97% 139% -1 % $23,493,050 I $2,162,138 10% DEPARTMENT FUNCTION COMMUNITY SERVICES ADMINISTRATION Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly work program, Develops administrative procedures, systems and policies. Prepares the Capital Improvements Program and the annual budget. Provides for records management, project accounting and work order controls, purchasing of office supplies, reception and secretarial services. Provides for special project management, particularly in initial stages. Provides intergovernmental role in areas involving funding, legislation and Interlocal agreements. -82- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE DEPARTMENT FUNCTION PLANNING AND BUILDING DIVISION This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, and community development. The division coordinates implementation of the State Growth Management Act, and prepares the comprehensive plan, sub -area and functional plans. The division works with community groups to plan and implement specific elements of the plan, such as downtown revitalization orwaterfront planning. The division assists in administering the HUD Community Development Block Grant Program. The division also implements and maintains maps and information supporting these activities. ENGINEERING DIVISION This division provides forthe design and construction management (including field inspection) of all facilities construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans for long range facility needs for transportation, storm water management, water, sewer and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and for construction. This division also includes oversight of the Wastewater Treatment Plant, a regional facility serving six agencies. PARKS AND RECREATION DIVISION This division provides for the recreational, cultural and fitness needs of the community. Program, park and open space uses are provided at over 20 facilities encompassing 325 acres. In addition, 57,500 square feet of program and office space at the Anderson Center and Plaza Room are managed. Annual Programs: 600 various classes with 6,000 participants, 1,100 swim lessons, 28,000 open swimmers, 4,000 athletes on 375 teams, and over 2,500 Beach Ranger students. Planning: development and improvements of over 20 parks and project areas are also provided. The division is also liaison with the Arts Commission, Cemetery Board, Edmonds Visitors Bureau, Library Board and Sister City Commission. Parks Maintenance: maintains all city grounds, encompassing 237 acres of parks and grounds, including 20,000 square feet of flower beds. PUBLIC WORKS DIVISION This division is responsible for the operation and maintenance of the City's physical infrastructure including the street right-of-ways, drainage system, city owned buildings, water and sewer utilities and fleet maintenance. Facilities Maintenance: maintains all City buildings, encompassing approximately 150,000 square feet of interior space. Streets: maintains 113 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water: operates and maintains the distribution system for domestic and fire flows, consisting of 178 miles of lines, 1,041 hydrants and four reservoirs. Sewer: maintains 185 miles of pipes, 48 miles of side sewers and 15 pump stations. Equipment Rental: Maintains and services the City's 116 vehicle fleet. -83- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended +- Budget Budget to Actual Number Description 1994 1994 To Budget I 1995 1 $ % 519.70.00 ADMINISTRATION - #610 11 Salaries (Director) $70,716 $70,720 100% 23 Benefits (Director) 14,317 14,470 99% 11 Salaries 31,692 31,670 100% 12 Overtime 0 300 0% 23 Benefits 9,914 10,380 96% 31 Supplies 264 920 29% 41 Professional Services 2,889 10,520 27% 42 Communications 381 350 109% 43 Travel 224 5,600 4% 49 Miscellaneous 5,414 9,270 58% 95 Interfund Rental 792 790 100% TOTAL ADMINISTRATION $136,603 154 99d 88% 519.76.00 OFFICE SUPPORT 11 Salaries $96,735 $100,400 96% 12 Overtime 407 1,600 25% 23 Benefits 21,511 22,390 96% $70, 720 14,340 31,690 800 10,150 3,000 78,000 600 5,600 9,000 680 224 580 $4 0% 23 0% (2) 0% 800 0% 236 2% 2,736 1036% 75,111 2600% 219 57% 5,376 2400% 3,586 66% 112 -14% 87 977 64% $99,640 $2,905 3% 2,100 1,693 416% 20,720 (791) -4% -84- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ADMINISTRATION - #610 Salary (Director] - The salary is set by the City Council. Benefits (Director) - Medical ($3,450), retirement ($10,110), state workers ($150), life insurance ($630). Salaries - Secretary. Overtime - Unanticipated work load requirements for secretary. Benefits - (Secretary) medical ($4,940), retirement ($4,830), state workers ($150), life insurance ($60), overtime ($170). Supplies -Special report printing, cover stock, miscellaneous special office supplies with focus on Multimodal Project, Cable TV, space needs and other regional issues. Professional Services - Space planning ($45,000), cable TV franchise renewal ($33,000). Communication - Air time for cellular phone. Travel - Mileage, parking, lodging and meals for attending seminars, professional meetings and general meetings; Multimodal Project coordination, Cable TV franchise renewal. Miscellaneous - Memberships, WC, ULI, NATOA , Snohomish County Tomorrow ($4,580), SCCIT, technical journals, publications, training, seminars. Interfund Rental - 34% share of vehicle #97; includes radio rent. OFFICE SUPPORT Salaries - Office Administrator, Project Accounting Coordinator, 2 job share Receptionists and 2 seasonal clerks. ($6,000). Overtime - Overtime for special assignments. Benefits - Medical ($5,180), retirement ($14,260), state workers ($600), life insurance ($250), overtime ($430). -85- Department: COMMUNITY SERVICES Fund: GENERAL Dept. NO.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended I Budget Budget to Actual Number Description 1994 1994 To Budget f 1995 $ OA 519.76.00 OFFICE SUPPORT- Cont'd 31 Supplies 19,090 22,340 85% 35 Small Equipment 41 Professional Services 43 Travel 44 Advertising 48 Maintenance 49 Miscellaneous 594.19.64 Equipment TOTAL OFFICE SUPPORT TOTAL ADMINISTRATION 289 520 56% 127 520 24% 235 720 33% 372 210 177% 6,754 8,450 80% 636 1,930 33% 439 300 146% 146 595 159 380 92% 203,19 $314,370 90% -86- 23,020 1,250 1,970 1,000 220 9,450 2,040 9,690 171 600 395 680 3,930 21 % 961 333% 1,843 1451 % 765 326% (152) -41 % 2,696 40% 1,404 221% 9,251 2,1070% 24 505 17°% 112 482 40°% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE OFFICESUPPORT- Cont'd Supplies -Office supplies for Community Services Administration, Planning, Building, Engineering and all sections of Public Works. Photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies. Small EauiGDment - Small office and desk equipment (under $250), chairs, desk racks, organizers, calculators, etc. (for community services administration, planning, building, engineering, all sections of public works). Profession I Services -Team building, communication. Travel - Mileage, parking reimbursement, lodging and meals for attending seminars, professional organization meetings and various general meetings. A vertising -Legal advertising (Consultants for Multimodal Project, cable TV; other professional service requirements). Maintenance -Two copiers ($6,800); Kroy lettering machine ($360); binder machine ($260); Minolta reader/printer ($700); miscellaneous repairs ($340); fax maintenance ($550), small equipment repair ($440). Miscellaneous - Microfilm developing; film developing ($250), training/seminar registrations for support staff ($870), APWA membership ($270), professional dues ($300), newspaper subscription ($100), notary membership ($130), ARMA membership ($120). Equipment - Laser printer ($600), microfilm viewer/printer ($5,090), support staff furniture repair ($1,000) portable overhead projector ($800), records center furniture ($1,000), electric binder ($800), printer connection ($400). -87- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To Budget PLANNING DIVISION - #620 558.60.00 PLANNING 11 Salaries $253,121 $238,700 12 Overtime 4,255 5,000 23 Benefits 55,781 56,130 35 Small Equipment 1,385 600 41 Professional Services 84,634 125,500 106% 85% 99% 231 % 67% 43 Travel 102 750 14% 44 Advertising 1,070 1,200 89% 49 Miscellaneous 22,055 18,000 123% 95 Interfund Rental 594.58.64 Equipment TOTAL PLANNING 3.240 3,240 100% 7.363 3.000 245% 433 00 $452.120 96% Budget V Budget to Actual 1995 S; 04 $256,140 5,000 52,970 600 88,500 1,500 1,000 13,600 2,660 10.05D 432 020 $3,019 1% 745 18% (2,811) -5% (785) -57% 3,866 5% 1,398 1371 % (70) -7% (8,455) -38% (580) -18% 2.687 36% 986 0% -88- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PLANNING DIVISION - #620 PLANNING Salaries - Manager, Planning Supervisor, Associate Planner, Code Enforcement Technician and Secretary, Assistant Planner, Interns, ($12,000 GMA/CZM extra help grant). Overtime - As required for special assignments, work overloads and continued computer input. Benefits - Medical ($14,640), retirement ($35,870), state workers ($1,040), life insurance ($1,020) and intern ($400). Small Equpment - Miscellaneous equipment with an individual value under $250 Professional Services - Includes ($26,500) for hearing examiner,( $4,000) for hearing examiner support, ($4,000) for Minutetaker/Transcriber of Planning Board, and other meetings, ($3,000) for supporting studies, ($1,000) for Planning Board members expenses, GMA code development ($15,000), housing study ($25,000), supplemental EIS for ECDC amendments ($10,000). Travel - Mileage reimbursement for posting, site inspections, research work and transportation, meals and lodging for attendance at professional meetings, seminars and national planning conference. Advertisin❑ - Legal notifications to newspapers of public hearings, etc. MlscellaneOL15 - Printing ECDC books, updates and brochures, official posters, blue print paper, maps (comp., plan, zoning, assessors, Kroll, etc.), plan and award letters, registration for classes, conferences, seminars, magazines/ periodicals, technical publications, chapter and membership dues ($4,600), software updates ($3,000); supplies for special projects, program updates, name plates for board/committee members, GMA printing ($4,000); metroscan updates ($2,000). Interfund Rental - Vehical rental departmental charges. Eguipment - Computer upgrades ($4,050), furniture ($1,000), graphics printer ($5,000). Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 524.10.00 BUILDING INSPECTION - #621 11 Salaries $119,155 $128,110 93% $163,340 $440185 ° 37 /o 12 Overtime 1,419 3,000 47% 3,000 1,581 111 % 23 Benefits 24,486 29,730 82% 35,640 11,154 46% 24 Uniforms 0 250 0% 250 250 0% 35 Small Equipment 219 200 110% 4,200 3,981 1818% 41 Professional Services 43,414 50,000 87% 50,000 6,586 15% 42 Communications 925 850 109% 850 (75) -8% 43 Travel 65 1,100 6% 800 735 1131 % 44 Advertising 0 100 0% 100 100 0% 49 Miscellaneous 6,185 8,930 69% 6,500 315 5% 95 Interfund Rental 2,892 2,890 100% 4,570 1,678 58% 594.24.64 Equipment 0 0 0% 2.600 2,600 0% TOTAL BUILDING INSPECTION 19$ 8.760 225 1fi0 88% $271,850 73 09a 37% TOTAL PLANNING DIVISION $631,766 677 28D 93% $703,870 $72.104 11% T1 Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE BUILDING INSPECTION - #621 Salaries - Building Official, Plans Examiner/Inspector, Inspector, Permit Coordinator, Intern. Overtime - Work overload,, special projects, microfilming. Benefits - Medical ($9,800), retirement ($24,320), state workers ($490), life insurance ($200), OT benefits ($550), acting pay ($280). Uniforms - Safety equipment as required by state safety regulations and union contract,; i.e. protective shoes, rain gear, gloves, etc. Small E ui meat - Miscellaneous equipment with an individual value of under $200, emergency preparedness kits. Professional Services - Professional consultant reviews; contracted services for special inspections and engineering evaluations. Communi ations - Air time for cellular phones. Travel - Mileage, meals, and lodging --as required --for attendance at professional meetings, seminars and classes. Advertisinct - Legal notification for Hearing Examiner appeals to building code, special notices. Miscellaneous - Membership and professional certification fees. Registration fees for seminars, classes, workshops and tuition. Printing of public forms and microfilming supplies. Building code books and technical software. Construction related technical reference books. Radon kits as required by state law. Network software updates. Interfund Rental - Vehicle rental department charges for unit #35 and unit #76. Equipment - Computer upgrades ($2,100), furniture ($500). -91- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 { EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ ENGINEERING DIVISION - #63 532.20.00 EN INEERING 11 Salaries $398.598 $391,880 102% $387,200 ($11,398) -3% 12 Overtime 2,422 2,000 121 % 8,000 5,578 230% 23 Benefits 86,128 90,410 95% 87,500 1,372 2% 24 Uniforms 0 560 0% 560 560 0% 31 Supplies 3,071 2,860 107% 3,420 349 11 % 35 Small Equipment 308 500 62% 1,000 692 225% 41 Professional Services 1,472 5,000 29% 4,000 2,528 172% 42 Communications 144 50 288% 200 56 39% 43 Travel 2,034 1,900 107% 2,300 266 13% 44 Advertising 255 340 75% 500 245 96% 48 Maintenance 1,047 1,000 105% 1,500 453 43% 49 Miscellaneous 2,203 2,060 107% 3,000 797 36% 91 Interfund Services 0 500 0% 0 0 0% 95 Interfund Rental 9,288 9,290 100% 10,700 1,412 15% 594.32.64 Equipment 2.520 2,700 93% 9.010 6,490 258% TOTAL ENGINEERING DIVISION $509,49 $511x5D 100% $518,890 $9,400 2% -92- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ENGINEERING DIVISION - #.630 ENGINEERING Salaries - City Engineer, Assistant City Engineer, Hydraulics Engineer, Engineering Coordinator, Inspector, Engineering Technician, Engineering Specialist, Secretary, Aide I, Part-time ($4,000). Overtime - For emergency work and inspections after normal work hours. Benefits - Medical ($23,380), retirement ($59,880), state workers ($2,870), life insurance ($1,370). Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. Sulip ies - Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Small Equipment -Drafting and office equipment. Professional Services - Engineering and other consulting assistance for special reports, designs, appraisals, surveys, and autocad training. Communications - Service charges for pager. Travel - Business meetings ($300), conferences (APWA, CEAW, AWC, AWWA, PNPCA): travel ($500); lodging ($500) and meals ($400), National conference ($600). Advertising - Publication fees for legal notices. Maintenance -Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance and repair of survey equipment. Miscellaneous - Memberships (APWA, AWWA, CEAW, ASCE, CSI) ($500), professional dues ($500), registrations fees ($900), Kroll maps ($200) and publications ($200), training ($400), national conference ($300). Interfund Services - Nothing budgeted for 1995. Interfund Rental - One-third expenses of Unit #97; Unit #88, Unit #37, Unit #15 and Unit #658. (Includes radio rent). Equipment - Traffic counters ($2,000), software ($2,000), color printer ($3,000), computer cards ($700), survey battery ($500), survey equipment, calibration and cleaning ($810). -93- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 ' EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % PARKS & RECREATION DIVISION - #640 574.10.00 RECREATION ADMINISTRATION 11 Salaries $88,696 $89,940 99% 12 Overtime 874 900 97% 23 Benefits 22,387 23,360 96% 31 Supplies 4,916 5,600 88% 41 Professional Services 0 0 0% 43 Travel 1,935 640 302% 45 Rental/Lease 5,660 7,100 80% 48 Maintenance 2,335 1,020 229% 49 Miscellaneous 1,334 1,030 130% TOTAL ADMINISTRATION $128,137 12S 590 99% 574.20.00 RECREATION SERVICES 11 Salaries $422,712 $421,800 100% $89,940 $1,244 1% 1,000 126 14% 22,210 (177) -1 % 5,600 684 14% 1,200 1,200 0% 1,000 (935) -48% 8,400 2,740 48% 1,060 (1,275) -55% 1.270 64 -5% 131 680 $3.543 3% $494,300 1 $71,588 17% 12 Overtime 0 0 0% 1,000 1,000 0% 23 Benefits 56,682 47,350 120% 50,820 (5,862) -10% 24 Uniforms 878 1,500 59% 2,000 1,122 128% 31 Supplies 29,263 31,900 92% 32,100 2,837 10% -94- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISION - #640 RECREATION ADMINISTRATION Salaries - Manager ($56,500) Office Coordinator ($33,440). Overtime - Office Coordinator. Benefits - Medical ($7,640), retirement ($13,700), state workers ($300), life insurance ($570) . Supplies -General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter ribbon, RMS receipts, etc. Professional Services - Parks board minute taker. Travel - WRPA Board meetings, annual and mid -year conference, reimbursement for manager and office coordinator. Dental/Lease -Lease for copy machine. Maintenance - Support/maintenance on Lanier 650 Voicewriter ($320), support/maintenance on RMS ($500), Schole Network ($240). Miscellaneous - Business cards, publications, WRPA/NRPA membership for manager, newspaper, conference registrations and training classes. RECREATION SERVICES Salaries - Full-time staff ($140,400): Part-time staff ($353,900), includes: beach rangers ($25,000), daytime clerk ($11,800), evening staff ($12,100), gymnastics ($45,000), pool ($87,000), recreation ($65,000), tennis ($5,000), day camp ($42,000), arts commission clerk ($9,000) and preschool ($14,500), recreation aide ($4,500) and arts coordinator ($33,000). Overtime - Recreation, athletic, arts coordinators, administrative clerk. Benefits - Full-time: includes medical ($15,590), retirement ($21,380 ), state workers ($600), life insurance ($250). Part- time benefits are $13,000. Uniforms - Beach rangers ($700); day camp ($500); gymnastics ($200) and pool staff ($600). SgMlle5 - Athletic program ($15,600), beach ranger program ($800), center operation ($200), day camp ($3,000), day camp T-shirts ($2,400), gymnastics operation ($1,450), gymnastics T-shirts ($1,500), pool operation ($1,250), recreation program ($3,800), preschool ($1,600), darkroom ($300), Kids Create ($200). -95- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 1 $ % PARKS & RECREATION DIVISION - #640 Cont' 574.20.00 RECREATION SERVICES 41 Professional Services 112,299 109,900 102% 114,600 2,301 2% 42 Communication 1,827 2,400 76% 2,400 573 31% 43 Travel 863 1,410 61 % 2,910 2,047 237% 45 Rent/Lease 9,315 11,790 79% 12,000 2,685 29% 48 Maintenance 809 400 202% 1,000 191 24% 49 Miscellaneous 35,015 34,390 102% 45,800 10,785 31 % 95 Interfund Rental 3,828 3,830 100% 3,780 48 -1 % TOTAL RECREATION SERVICES $673,491 666 670 101% 752 710 $89,219 13% 575.50.00 FACILITIES 35 Small Equipment 1,484 1,820 82% 15,260 13,776 928% 45 Rental/Lease 500 5,000 10% 4,500 4,000 800% 594.74.64 Equipment 885 700 126% 8,920 8,035 908% FACILITIES TOTAL 2 869 $7.2 38% 128.680 25 811 900% TOTAL RECREATION DIVISION $804.497 803 780 100% $923,070 $118.573 15% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISION - #640 Caryt'd RECREATION SERVICES Professional Services -Athletic officials ($42,000), building monitors ($5,600), outdoor recreation ($5,000), recreation program instructors ($62,000). Communication - Telephones at Yost Pool, beach ranger station and Meadowdale Clubhouse Preschool. Travel - Full-time staff travel and mileage to WRPA, and conferences ($2,200), gymnastics ($200) and beach rangers ($510). Rental/Lease - Athletic rentals ($11,710), gymnastics equipment ($200), and egg hunt ($90). Maintenance - Repair/maintenance of fitness equipment, sound system, pool register, slide projectors and other recreation equipment. Miscellaneous - ASCAP licensing ($200) gymnastics training/USGF membership ($300), WRPA memberships/ conferences ($2,000), quarterly brochure ($33,000), film developing ($150) and handicapped program ($4,000), skills builder ($400), USS swimming ($150), kids create ($5,600). Interfund Rental - Recreation van. FACILITIES Small Equipment - Gymnastics equipment ($1,240), pool equipment ($1,400), darkroom equipment ($310), file cabinets ($300), desk chair ($100), typewriter ($150), aerobic benches x 20 ($2,000), mats x 6 ($1,200), chairs x 192 ($5,760), tables x12 ($1,800), speakers ($200), easels ($300), day camp ($500). Rental/Lease - Marina Beach lease and taxes, and Burlington Northern Right -of -Way Use Agreement. Equipment - Slide projector ($420), overhead projector ($400), gymnastics equipment: trapezoid ($700), springboard safety mat ($300), cutaway mat ($800), donut ($500), inflatable pool toy ($4,000), VCR cart ($300), trophy case ($600), enlarger ($600), key code lock ($300). -97- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 I EXPENDITURE DETAIL Account Number Description Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual 5 % 576.80.00 GROUNDS MAINTENANCE -,Y641 11 Salaries $383,899 $383,620 100% $405,070 $21,171 6% 12 Overtime 1,142 1,700 67% 1,770 628 55% 23 Benefits 86,040 89,450 96% 89,080 3,040 4% 24 Uniforms 4,779 5,500 87% 5,680 901 19% 31 Supplies 43,022 43,190 100% 62,200 19,178 45% 41 Professional Services 880 2,860 31 % 860 (20) -2% 42 Communication 569 800 71 % 800 231 41 % 43 Travel 115 400 29% 440 325 283% 45 Rental/Lease 7,636 7,000 109% 7,280 (356) -5% 47 Public Utility Service 68,680 72,000 95% 72,000 3,320 5% 48 Maintenance 2,472 3,000 82% 3,000 528 21 % 49 Miscellaneous 1,833 2,000 92% 2,080 247 13% 51 Intergovernmental 38,611 41,000 94% 45,000 6,389 17% 95 Interfund Rental 39,807 41,940 95% 41,230 1,423 4% 594.76.64 Equipment 5,857 5.000 117% 9.480 3.623 62% TOTAL GROUNDS MAINTENANCE $685,342 699 460 98% $745,970 60 628 9% TOTAL PARKS & REC. DIVISION L1,489,839 II& 3,240 99% $1,669,040 $179,201 12% Ia Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE GROUNDS MAINTENANCE - #641 S !_ a_aries -Includes ten full-time ($349,200), summer and seasonal help ($38,720), and part-time worker for public works facility ($6,150), treatment plant ($11,000). Overtime - Overtime as needed for emergency call -outs. Benefits - Medical ($23,640), retirement ($53,520), state workers ($8,400), life insurance ($700) and OT benefits ($350). Part-time is an additional $2,470. Uniforms - Safety shoes, rain gear, laundry service, uniform rental and gloves. For maintenance condition: additional gloves, rain gear and rubber boots. Supplies - Soil, ($4,400), sprinkler parts ($5,500), sand ($2,700), vandalish repairs ($4,400), oil and grease ($1,000), garbage items ($5,900), hand tools, mower parts and repairs ($5,000), Yost Pool chemicals ($6,700), paint ($1,000), fertilizer ($5,400), cement mix and nursery supplies ($5,600), bldg. materials & structural steel ($4,400), lime and peat ($2,300), playground parts ($3,500), insecticides ($4,200), miscellaneous supplies ($200). Professional Services - Temporary help. Communication - Fire detector phone line at the Anderson Center. Travel - Mileage reimbursement for classes required to maintain state certification (spray licenses) and other classes ($50); pesticide training ($50), WRPA ($140), regional INPRA ($200). Rental Lease - Miscellaneous rental of power equipment, toilet rental, trenches, pumps, bulldozers and hand tools. Public - Includes water, gas, electricity, fuel oil, dump fees and phone. Maintenance - Includes service for tree removal and equipment repairs, pool service and roto rooter. Miscellaneous - Pesticide certification ($400), disease classes ($200), INPRA & NRPA Conferences ($780), publications ($100), horticulture classes ($600). Intenciovernmental Services - Edmonds' share of Meadowdale complex maintenance ($44,000), park permit fees for Yost Pool, wading pool, restroom facilities, soil testing ($1,000). Interfund Rental - Annual rental rate for nine vehicles, two tractors, one three -reel mower, two trailers, radio service for all vehicles, shared cost of bucket truck and Unit #33. Eauipment - Aerator ($5,000), computer/printer ($4,000), irrigation equipment ($480). lepartment: COMMUNITY SERVICES und: GENERAL ept. No.: 600 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1994 1994 To Budget Budget Budget to Actual 1995 $ % PUBLIC WORKS DIVISION - #650 519.91.00 ADMINISTRATION 11 Salaries $94,355 $94,270 100% $106,750 12 Overtime 0 0 0% 1,200 23 Benefits 22,456 23,970 94% 23,330 42 Communications 234 220 106% 220 43 Travel 11 500 2% 750 47 Utilities 0 0 0% 2,050 48 Maintenance 1,233 3,100 40% 2,700 49 Miscellaneous 1,422 1,460 97% 1,600 95 Interfund Rental 5,562 5,880 594.19.64 Equipment 99 0 TOTAL PUBLIC WORKS ADMIN. $125,372 129 400 519.92.00 FACILITIES MAINTENANCE - #651 11 Salaries $332,918 $336,350 12 Overtime 5,224 4,000 23 Benefits 95,030 95,390 24 Uniforms 3,776 4,800 31 Supplies 45,554 45,200 32 Fuel Consumed 1,400 2,200 95% 0% 97% 99% 64% 1,68Q 0 40 280 $361,090 4,000 105,810 5,200 57,380 5,000 $12,395 13% 1,200 0% 874 4% (14) -6% 739 6718% 2,050 0% 1,467 119% 178 13% (3,882) -70% 99 -100 114,90 12% $28,172 8% (1,224) -23% 10,780 11 % 1,424 38% 11,826 26% 3,600 257% -100- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: SOD NARRATIVE PUBLIC WORKS DIVISION - #650 ADMINISTRATION Salaries - Superintendent, Secretary, 35% for support clerk salary and recycling coordinator ($13,600). The remaining 65% is budgeted under Combined Utility Operating Fund #411. Overtime - For unanticipated workloads. Benefits - Superintendent, Secretary and 35% of the support clerk's benefits. The remaining 65% is budgeted under the Combined Utility Operation Fund #411. Medical ($7,980), retirement ($14,430), state workers ($350) and life insurance ($570). Communications - Cellular phone charges. Travel - APWA, AWWA and other conferences: meals ($300), mileage reimbursement ($150), hotel ($300). Utilities - 5% share of gas, electricity, water and garbage for public works facility. Maintenance - Copier maintenance ($1,500); typewriter repairs ($120); reader/printer repairs ($120); microbilt maintenance contract ($200); small equipment ($300) and fax machine maintenance ($460). Miscellaneous - Memberships include APWA ($60), AWWA ($80), professional registration for P.E. License ($70); Public Works Observance, and other employee recognition and miscellaneous ($300), APWA, AWWA, continuing education conferences ($790), subscriptions and training materials ($300). Interfund Rental - 67% share of Car #102 ($1,630), (33% used by Water Division), vehicle radio rental ($50). Etc uipment - Nothing budgeted in 1995. FACILITIES MAINTENANCE - #651 Salaries -Supervisor, mechanical/electrical specialist, three maintenance worker II's, one maintenance worker I, five custodians, one part-time weekend custodian and one summer student employee. Overtime - Provides for emergency call -outs and schedule changes. Benefits - Medical ($38,950), retirement ($51,810), state workers ($8,890), life insurance ($870) and part-time ($5,290). Uniforms - Boot replacement, uniforms (up 10%), safety equipment, staff rain gear and first -aid equipment. Supplies - Custodial supplies ($17,000), paper products ($13,380), woodworking products and electrical parts ($12,000), plumbing parts ($4,500), paints ($5,700), mechanical supplies and parts ($4,800). Fuel 0011SUrned - Fuel for building heat ($4,000), electrical back-up generators ($200) and back-up supplies for interruptible service ($800). -101- epartment: COMMUNITY SERVICES und: GENERAL ept. No.: 6OO EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1994 1994 To Budget FACILITIES MAINTENANCE - Continued 35 Small Equipment 525 500 105% 41 Professional Services 128 1,000 13% 42 Communication 638 900 71 % 43 Travel 49 150 33% 47. Public Utility Service 130,446 124,630 105% 48 Maintenance 49 Miscellaneous 51 Intergovernmental Svs 12,688 14,000 91 % 1,032 1,600 65% 710 1,000 71% 95 Interfund Rental 19,010 19,120 99% 594.19.62 Buildings 0 2,500 100% 64 Equipment 453 500 91 % TOTAL FACILITIES MAINT. $649,581 653 $40 99% TOTAL PUBLIC WORKS DIVISION $774,953 783 240 99% GENERAL FUND SUBTOTAL 3 689 24 12,1g9,180 97% Budget 1 Budget to Actual 1995 S % 600 0 800 150 130,500 75 14% (128) -100% 162 25% 101 206% 54 0% 18,000 5,312 42% 1,600 568 55% 1,000 1 14,660 10,000 13.530 i29.320 169,600 j 290 41 % (4,350) -23% 10,000 0% 13.977 2887% 79.739 12% 94,647 12% 67.834 13% -102- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE FACILITIES MAINTENANCE - Cont'd Small Equipment - Hand tool replacements. Professional Services - Entrance medical exams, hearing exams and exams for commercial licenses. Communication - Rental of pagers for staff, intercom rental, and pay phones. Security alarms for the library and Anderson Center. Travel - Mileage and parking reimbursements for conferences and classes to maintain state certification. Public Utilit -Electricity (8% increase Nov.1995), Water/Sewer, Natural Gas (up 3.5% increase in Apr.1995) & garbage (up 12% in Jan.1995) for all City buildings. Overall, additional computers & scheduling has created a demand for utility increases. Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler mainte- nance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies, fire and police door maintenance and fire extinguisher maintenance. Miscellaneous - Classes to maintain certification and conferences to upgrade professionalism of the division ($200). APWA Conference ($450), electrical codes and CEU's ($200), Asbestos Certification ($350) and classes for woodworking skill classes ($250), and locksmith ($150). Intergovernmental Services -Fees and permit expensesfor certificates and licenseto operateand maintain this division. L & I inspections, state electrical inspections; Snohomish County Health Department and Puget Sound Air Pollution control. Interfund Rental/Lease - Rental of four vans and one auto. Buildings - Unanticipated emergencies ($5,000), and Anderson Center lock replacement ($5,000). Equipment - Sander ($1,500), roto hammer ($850), vacuum ($680), drill ($500), chairs ($5,000), planer ($2,500), floor polisher ($2,500). -103- REVENUE DETAIL Department: COMMUNITY SERVICES Fund: STREET FUND Fund No.: i l l Account Receipted Budget % Receipted Budget Number Description 1994 1994 To Budget 1995 Budget to Actual 308.00.00 BEGINNING CASH $65,670 $13,980 470% $72,520 $6,850 10% INTERGOVERNMENTAL 336.00.87 Motor Vehicle Fuel Tax $481,562 $503,260 96% $488,000 $6,438 1 % 337.07.10 Interlocal Recycle Grant 18,287 19,150 95% 3,500 (14,787) -81% 338.42.00 Intergovernmental Road Maintenance 1,857 0 0% 2,000 143 8% TOTAL INTERGOVERNMENTAL $601,706 $522,410 96% $493,500 ($8,206) -2% CHARGES FOR SERVICES 322.40.00 Street and Curb Permits $900 $1,400 64% $1,000 $100 11 % 344.10.00 Road Maint./Repair Chg 3,635 15,440 24% 8,000 4,365 120% 344.91.00 Sidewalk Repr/Maint. Chg 5,354 4,500 119% 2,000 (3,354) -63% 349.95.91 Interfund Services 180,000 180.000 100% 1_86,600 6,600 4% TOTAL CHARGES FOR SVS. $189,889 $201,340 94% $197,600 $7,711 4% MISCELLANEOUS 361.11.00 Interest Earnings $6,475 $3,000 216% $3,000 ($3,475) -54% 369.10.00 Sale of Junk/Salvage 364 0 0% 500 136 37% 395.10.00 Sale of Fixed Assets 0 500 0% 0 0 0% TOTAL MISCELLANEOUS $6,839 $3,500 195% $3,500 ($3,339) -49% OTHER FINANCING SOURCES 397.00.00 Trsfr. from Gen. Fund $350,000 $350,000 100% $360,000 $10,000 3% 397.00.00 Trsfr. from Council Contingency Fund 10,000 10,000 100% 0 (10,000) -100% 397.00.00 Trsfr. from Combined Street Construction Fund 81,140 81.140 100% 79.600 (1,540 -2% TOTAL OTHER FINCNG. SOURCES $441,140 44i 140 100% $439.600 1 540 0% TOTAL REVENUES $1,139,574 1 1q8 390 98% $1,134,200 5 374 0% TOTAL STREET FUND $1,205,244 .$1,182.370 102% $1 206,720 $1,476 0% -104- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: STREET Dept, No.: 653 Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget Change $ % FUND: STREET Administration $89,429 $98,530 91% $77,440 ($11,989) -13% General Government Services 13,988 6,100 229% 5,600 (8,388) -60% Garbage/Solid Waste 86 2,000 4% 1,660 1,574 1830% Recycling Program 38,832 39,400 99% 0 (38,832) -100% Construction 114,727 72,560 158% 59,800 (54,927) -48% Maintenance 737,649 848,370 87% 922,120 184,471 25% Other Financing Use 81.136 81 �040 100% 79,600 (1,536 -2% SUBTOTAL 1,075,847 1,148,000 94% 1,146,220 70,373 7% Balance Adjustment 187 0 0% 0 (187) 0% Ending Cash Balance 129.210 34,370 376% 60.500 (68,710 -53% TOTAL $1,205,244 $1,182,370 102% $1,206,720 $1,476 0% DEPARTMENT FUNCTION The Street Section of the Public Works Division maintains and constructs improvements to street roadways, shoulders and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, street lighting within the public right-of-way and utility easements. -105- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 €XPENDI T URE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % STREET DIVISION - #653 543.30.00 ADMINISTRATION 11 Salaries $51,743 $54,500 95% 12 Overtime 37 0 0% 23 Benefits 13,261 14,950 89% 31 Supplies 13 0 0% 43 Travel 0 500 0% 49 Miscellaneous 2,211 2,000 111 % 51 Intergovernmental Svs. 1,525 3,880 39% 95 Interfund Rental 20.639 22,700 91% TOTAL ADMINISTRATION $89,429 $98,530 91% 519.70.00 GENERAL GOVERNMENT SERVICE 11 Salaries $8,108 $3,000 270% 23 Benefits 2,493 1,000 249% 31 Supplies 2,625 2,000 131 % 95 Interfund Rental 762 100 762% TOTAL GEN. GOWT SERVICE $13.988 5,100 229% 537.80.00 GARBAGE„/,SOLID WASTE 11 Salaries $0 $500 0% 23 Benefits 0 200 0% $55,500 0 15,240 0 500 2,000 4,000 200 77 440 $3,000 1,000 1,500 100 5 600 $500 200 $3,757 7% (37) -100% 1,979 15% (13) -100% 500 0% (211) -10% 2,475 162% 20 439 -99% i 1 989 -13% 65,108) -63% (1,493) -60% (1,125) -43% 662 -87% 8 388 -60% $500 0% 200 0% -106- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE STREET DIVISION - #653 ADMINISTRATION Salaries - Includes direct administrative costs not directly associated with either maintenance or construction functions of the Section; costs of both formal and informal training associated with road and street activities. Overtime - Nothing budgeted in 1995. Benefits - Medical ($5,890), retirement ($8,760), state workers ($890), and life insurance ($200). Supplies - Nothing budgeted in 1995. Travel - Mileage and expenses for attending schools and seminars required to maintain state certification, i.e., weed spraying and insect control. Misce4laneous - Includes tuition and registration for schools and seminars required to maintain state certification. Intergay_e_rnmental Services - 1994 State audit fees ($2,000) and Sno-Tran match ($2,000). Interfund Rental - Building rental charges (includes code change from 542.90.95). GENERAL GOVERNMENT SERVICES Salaries -Services performed for other divisions, governmental agencies and utility contractors. Includes costfor utility repair ordinance initiated in 1977 and sidewalk repair per Ordinance initiated in 1989. Benefits - Medical ($410), retirement ($520), state workers ($60), and life insurance ($10). Supplies - Asphalt for utility cuts and sidewalk repairs. Interfund Rental - Equipment Rental Section charges. GARBAGE/SOLID WASTE Salaries -Maintenance cost for trash containers and roadside litter debris collection. Hauling street section waste material. Benefits - Medical ($50), retirement ($110), State workers, ($20) and life insurance ($20). -107- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 EXPENDITURE DETAIL Account Expended Number Description 1994 STREET DIVISION - #653 Cant' GARBAGE/SOLID WASTE Cont'd 31 Supplies 0 49 Miscellaneous 17 51 Intergovernmental Svs. 69 95 Interfund Rental 0 TOTAL GARBAGE/SOLID WASTE �86 539.90.00 RECYCLING PROGRAM 11 Salaries $28,175 23 Benefits 4,435 49 Miscellaneous 6,222 TOTAL RECYCLING PROGRAM 38 832 595.00.00 CONSTRUCTION 11 Salaries $76,184 Budget % Expended 1994 To Budget Budget Budget to Actual 1995 $ % 700 0% 360 0 0% 0 400 17% 400 200 0% 200 2 000 4% $1,660 $29,120 97% $0 4,450 100% 0 5,830 107% 0 39 40 99%0 $44,600 171 % 12 Overtime 309 0 0% 23 Benefits 20,477 11,060 185% 31 Supplies 0 7,100 0% 595.31.65 Construction Projects 7,047 6,000 117% 95 Interfund Rental 10.710 3.800 282% TOTAL CONSTRUCTION JL14 727 $72,560 158% $34,000 1 0 6,450 3,550 12,000 3,800 59 800 360 0% (17) -100% 331 480% 200 0% 1 574 1830% ($28,175) -100% (4,435) -100% fi 222 -100% 38 832 -100% ($42,184) -55% (309) -100% (14,027) -69% 3,550 0% 4,953 70% (6,910 -65% 54,927 -48% -108- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE STREET DIVISION - #653 - Cont'd GARBAGE/SOLID WASTE - Cont'd Suppl's_es -Trash containers. Miscellaneous - Nothing budgeted in 1995. Interctovernmental Services - Maintenance costs for solid waste landfill disposal and transfer station fees. Interfund Rental - Equipment Rental Section charges. RECYCLING PROGRAM Salaries - Nothing budgeted in 1995. Benefits - Nothing budgeted in 1995. Miscellaneous - Nothing budgeted in 1995. CONSTRUCTION Salaries - Labor costs associated with the construction of roadways, storm sewers and sidewalks; as well as the cost of installing traffic control devices. Overtime - Nothing budgeted in 1995. Benefits - Medical ($2,420), retirement ($3,440 ), state workers ($360), and life insurance ($230). Supplies - Improvement supplies such as aggregates; pit run, crushed rock. Construction Projects - Cracksealing, prelevel, overlay, curb and sidewalk project performed by City forces. Interfund Rental - Equipment Rental Section charges. -109- Department: COMMUNITY SERVICES und: STREET iept. No.. 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 542.00.00 MAINTENANCE 11 Salaries $263,561 $302,960 87% $307,400 $43,839 17% 12 Overtime 3,040 5,200 58% 5,200 2,160 71% 23 Benefits 70,638 85,490 83% 86,390 15,752 22% 24. Uniforms 4,779 5,600 85% 5,700 921 19% 31 Supplies 74,900 94,930 79% 93,370 18,470 25% 41 Professional Services 114 2,000 6% 2,000 1,886 1654% 45 Rental/Lease 136 8,300 2% 8,300 8,164 6003% 46 Insurance 16,260 21,170 77% 22,380 6,120 38% 47 Public Utility Service 108,712 132,000 82% 153,850 45,138 42% 48 Maintenance 3,083 5,050 61% 4,550 1,467 48% 49 Miscellaneous 38,973 25,900 150% 40,900 1,927 5% 51 Intergovernmental Svs. 2,642 3,000 88% 2,800 158 6% 95 Interfund Rental 131,067 133,670 98% 155,080 24,013 18% 594.42.64 Equipment 19,744 231085% 34.200 14,456 73% TOTAL MAINTENANCE 737 649 $848.370 87% $922,120 $184,471 25% -110- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE MAINTENANCE Salaries - One supervisor, one lead person and nine maintenance persons. Labor costs associated with the maintenance of roadways, storm drainage, sidewalks, street lighting and traffic control devices. Overtime - Accidents, spills and snow -ice control. Benefits - Medical ($30,550), retirement ($47,350) state workers ($5,100) and life insurance ($3,390). Uniforms - Uniforms and safety shoes per Union Contract. Supplied - Asphalt, concrete, sand, gravel, grates, manholes and lumber. Professional Services - Rodent and pest control services (Street Section share). Rental jLease - Outside equipment rental for street sweepers. Insurance - Premium costs for small equipment coverage, general liability and faithful performance bond. Public Utility Service - Electrical costs for street lights maintained by Snohomish County PUD. Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, laborand equipment services performed byoutside agenciesforthe service coststofall hazardoustrees, repair of small equipment. Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees. Inter overnmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges for the Washington State Transportation Department for the Emergency Opticom on SR-99 Includes charges for services performed by other cities per Interlocal Agreement (street, painting, etc.). Interfund Rental - Vehicle, radio and equipment rental charges. E ui ment - Backhoe adaptor kit for compactor ($1,100), gas detector ($2,500), sander for dumptruck ($10,000), snow plow for dumptruck ($10,000), laptop computer for sign inventory ($2,500), sign maker scanner ($1,100), vactor hose ($2,000), tailgate sander ($2,500) and laserjet printer ($2,500). -111- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 EXPENDITURE DETAIL Account Number Description Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual $ % OTHER FINANCING USES 591.39.00 1993 P/W Facility Bond $81,136 81 40 100% 79 600 1 536 -20/6 TOTAL OTHER FINANCING USES $81.136 81 04Q 100% 79 60Q 1 536 -2% TOTAL EXPENDITURES $1,075,847 $1.148,000 94% $1,146,220 $70,373 7% BALANCE ADJUSTMENT 187 0 0% 0 (187) -100% Ending Cash Balance 129,210 34,370 376% TOTAL STREET FUND $1,205,244 $1,182,370 102% 60.500 (68,710) -53% $1206.720 $1.476 0% -112- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE OTHER FINANCING USES 1993 P/W Facility Bond - Principal ($29,350) and interest paid ($50,250) for Public Works Facility Bond. -113- REVENUE DETAIL Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING FUND Fund No.: 411 Account Receipted Budget % Receipted Number Description 1994 1994 To Budget 308.00.00 .BEGINNING CASH $2,318,765 $1,905,140 LICENSESIPERMITS 322.90.00 Side Sewer Permits 2,870 3,280 INTERGOVERNMENTAL 338.80.00 Town of Woodway $11,207 $11,250 338.80.01 Olympic View Water District 225,350 206,980 338.80.02 Shoreline Water District 128,087 132,530 338.80.03 City of Mountlake Terrace 320,749 374,900 338.80.04 City of Lynnwood 0 1,100 338.80.05 Metro 919,345 764.890 TOTAL INTERGOVERNMENTAL $1,604,738 $1,491,650 CHARGES FOR SERVICES 343.81.10 Meter Water Sales $2,961,654 $2,614,030 343.81.20 Unmeter Sewer Sales 3,246,863 3,222,450 Total Charges for Services $6,208,517 $5,836,480 MISCELLANEOUS 349.80.00 Rent (P.W. Bldg. Use) $36,437 $39,750 349.95.91 Interfund Services 0 2,000 361.11.00 Interest Earnings 191,009 240,000 369.90.00 Con. Chgs. /Svc. Fee 26,569 15.040 TOTAL MISCELLANEOUS $254,015 $296,790 OTHER FINANCING SOURCES 343.81.30 Water Surcharge $170,298 $150,310 369.10.00 Sale of Junk/Salvage 1.111 0 TOTAL OTHER FINANCING SRCS. $171,409 150 310 122% 88% 100% 109% 97% 86% 0% 120% 108% 113% 101% 106% 92% 0% 80% 177% 86% TOTAL REVENUES $8,241,549 $7,778,510 106% TOTAL COMB. UTIL OPER. 1.9 60,314 $9,683,650 109% -114- Budget 1995 $1,432,810 3,300 $10, 990 259,750 147,630 369,710 0 764.750 $1,552,830 $2,788,480 3,322,270 $6,110,750 $0 0 160,000 19.040 $179,040 $160,340 350 i60 690 $8 006,61a $9.439.420 Budget to Actual $ 1 ($885,955) -38% 430 15% ($217) -2% 34,400 15% 19,543 15% 48,961 15% 0 0% (154,595 -17% ($51,908) -3% ($173,174) -6% 75,407 2% ($97,767) -2% ($36,437) -100% 0 0% (31,009) -16% (7,529 -28% ($74,975) -30% ($9,958) -6% 761 -68% 10 719 -6% 234 939 -3% 1,120,894 -11% EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual a $ % Water $2,177,319 $2,309,860 94% $2,359,330 $182,011 8% Sewer 1,611,821 1,648,340 98% 2,196,600 584,779 36% Treatment Plant 1,738,362 1,729,900 100% 1,785,320 46,958 3% Other Financing Uses 2 7� 62,961 2,964,100 93% 2,801,590 38,629 1 % SUBTOTAL 8,290,463 8,652,200 96% 9,142,840 852,377 10% Balance Adjustment 77,523 0 0% 0 (77,523) 0% Ending Cash Balance 2J92,328 1,031,450 213% 296,580 (1,895,748] -86% TOTAL $10.560,314 0 683.,65. _ 109°% $9.439.420 ($1.120.8941 -11 % DEPARTMENT FUNCTION The Water Section under the Public Works Division is responsible for the maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,210 customer accounts. The Section operates and maintains all means of storage and conveyance to these customers which consists of over 179 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs, one 3 million gallon reservoir and pumping station. The Water Section consists of eight permanent employees responsible forthe above Section functions and operation and maintenance of one chlorinator. The Sewer Section under the Public Works Division is responsible for the maintenance and operation of 15 sanitary sewer pump stations, 3,200 sanitary sewer manholes and over 185 miles of sanitary sewer mains. The Sewer Section inspects all new sanitary sewer installations to insure compliance with health codes. This Section consists of seven permanent employees responsible for these functions and maintenance of 14 grinder pumps. The Treatment Plant under Engineering Division is responsible for effectively treating waste water from a service population of 68,500 to comply with effluent discharge limitations as mandated by federal, state and local regulations. This wastewater is received from Mountlake Terrace and Olympic View Water District, Lynnwood, Shoreline and Metro, as well as Edmonds. This Plant employs sixteen permanent employees. -115- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Expended Budget % Expended Budget Budget to Actual Number Descri Lion 1994 1994 To Budget 1995 $ % 534.80.00 WATER SECTION - #654 11 Salaries $345,800 $344,700 100% $360,920 $15,120 4% 12 Overtime 14,437 9,940 145% 13,600 (837) -6% 23 Benefits 97,357 101,720 96% 107,270 9,913 10% 24 Uniforms 5,364 7,260 31 Supplies 63,376 68,720 34 Water Purch. for Resale 973,200 1,057,170 35 Small Equipment 362 0 41 Professional Services 7,883 8,680 42 Communication 43 Travel 44 Advertising 45 Rental/Lease 46 Insurance 47 Public Utility Service 48 Maintenance 49 Miscellaneous 24,179 26,840 0 1,170 146 500 9,727 10,620 20,434 25,430 19,389 18,830 7,103 5,120 124,829 129,380 74% 92% 92% 0% 91% 90% 0% 29% 92% 80% 103% 139% 96% 7,610 49,870 1,006,350 0 11,290 27,540 1,250 420 11,120 30,440 17,260 5,280 130,620 2,246 42% (13,506) -21 % 33,150 3% (362) -100% 3,407 43% 3,361 14% 1,250 0% 274 188% 1,393 14% 10,006 49% (2,129) -11 % (1,823) -26% 5,791 5% -116- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER SECTION #654 Salaries - Supervisor, lead person, six maintenance people, one meter reader, two part-time summer help and disabled worker, 65% of an office clerk position. Theremaining35% is budgeted under Public Works Administration of the General Fund #001. Overtime - For Water Watch, emergency call outs and overtime. Benefits -Medical ($41,730), retirement ($53,270), stateworkers ($9,230) life insurance ($650), OTbenefits ($2,390), which includes 65%for office clerk with the remainder budgeted under Public Works Administration of the General Fund. Uniform - Boots ($1,610), rain boots ($250), hip boots ($150), hard hats ($100), rain gears ($570), cloth gloves ($370), rubber gloves ($310), latex gloves ($740), uniforms ($2,440), overalls ($410), safety vests ($660). Suaolies - Includes (200) 3/4" meters (20) 1" (10) 1-1/2" turbines (6) 2" compounds, first aid supply's, telemetry charts, inventory supply's, repair parts, chlorine purchase, etc. Items Purchased for Resale - Seattle water 493,591 ccf x $0.306 x 103% ($155,570), Alderwood water 1,400,000 ccf x $0.5927 x 103% ($850,780). Small Equil2ment - Nothing budgeted in 1995. Professional Services - Water testing ($3,560), trihalomethane sample ($390), CDL physical ($100), Hepa A immunization ($450), dial a dig ($2,190), telemetry repairs ($1,030), MEBT admin. expenses ($260) and computer repairs ($1,030), tank testing ($720), PW compressor maint. agreement ($310), Hepa B immunization ($1,250). Communication - Utility billing postage ($8,500), SNOCOM charge ($15,240), cellular phone charge ($110). GTE costs for telemetry ($3,050), charge for sorting & checking zip code ($210). Travel - Mileage ($270), lodging ($460) and meals ($520). Advertising - Newspaper ads for call for bids and position announcements. News releases in the event of water contamination. Rental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($520), DOH water use permit ($6,100). Insurance - Property and liability insurance ($20,440), in house settlements ($10,000). Public Utility Service - Gas, electricity, water, garbage and dumping fees. Maintenance - FW-160 MTR Maint. Fee ($1,870), annual CI-2 sery rep ($1,550). Small equipment repair ($1,550), PW compressor (repair heads) ($310). Miscellaneous - State Excise Tax on sales ($120,900), class registration required for certification ($2,060), utility billing forms ($4,120), public relations education program ($2,060), UPS charges ($210), AWWA dues ($960), water/sewer certification dues ($210), ABPA dues ($60), CDL renewals ($40). -117- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Number Description Expended Budget % Expended 1994 1994 TO By 534.80.00 WATER SECTION - #654 Cont'd 51 Intergovernmental Service 3,049 3,750 54 Interfund Surcharges 167,609 150,310 84 Debt Issue Cost 6,481 6,480 91 Interfund Service 162,000 162,000 95 Interfund Rental 49,521 48,890 98 Interfund Maintenance 518 1,500 594.34.62 Buildings 0 5,000 63 Improvements 27,497 64,700 594.34.64 Equipment 43,695 51,150 65 Projects 3.363 0 TOTAL WATER SECTION $2,177,319 $2,309,860 OTHER FINANCING USES 597.00.55 Interfund Transfers 835.356 935,920 TOTAL WATER EXPENDITURES _$3,012.675 $3,245,780 535.80.00 SEWER SECTION - #655 11 Salaries $256,052 $261,920 12 Overtime 5,310 8,060 23 Benefits 72,225 79,650 24 Uniforms 4,887 6,130 31 Supplies 44,698 41,310 35 Small Equipment 194 0 81% 112% 100% 100% 101 % 0% 0% 42% 85% 0% 94% 89% 93% 98% 66% 91% 80% 108% 0% Budget Budget to Actual 1995 $ 3,630 157,820 6,480 177,720 45,350 1,550 5,150 96,390 84,400 0 $2,359,330 852.540 3 21 i 870 $276,300 5,150 74,860 6,780 64,680 0 581 19% (9,789) -6% (1) 0% 15,720 10% (4,171) -8% 1,032 199% 5,150 0% 68,893 251 % 40,705 93% (3,363 -100910 $182,011 8% 17.184 2% 199195 7% $20,248 8% (160) -3% 2,635 4% 1,893 39% 19,982 45% (194) -100% -118- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER SECTION - #654 Cont'd Intergovernmental Service - Audit Fee. Interfund Surcharge - Surcharge of 5-3/4% to be paid to the General Fund. Debt Issue Cost - Amortization of the bond discount. Interfund Service - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Interfund Rental - Rental on 15 vehicles ($44,800), rental on 15 radios ($550). Interfund Maintenance - Repair of small equipment by equipment rental. Buildings - Unexpected emergencies. Other Improvements - Tank tight testing ($870) gas tank removal ($70,000), HYD extensions ($2,400), 5 chlorine analyzer stations ($12,880), sprinkler system CL2 room ($2,000), 76th Avenue W water rep. ($8,240). Ectuipment -Underground boring tool ($7,000), blowers for confined space entry ($5,200), vent tubes for blowers ($1,000), hydraulic power unit ($5,000), gas detectors ($4,800), main locator metrotech 810 ($3,000), auto cad enhancements ($7,000), truckwinches ($11,100), 3" trash pump ($2,300), HP laserjet printer ($3,000), new backhoe ($25,000). Telemetry computer hardware ($10,000). Projects - Nothing budgeted in 1995. Interfund Transfers - Debt principal ($219,000), debt interest ($154,740), bond discount ($3,800), construction projects ($450,000), new computer ($25,000). SEWER SECTION - #655 Salaries - Lead person, six maintenance people and utility billing clerk. One part-time worker. Overtime - Costs for Water Watch and emergency call outs. Benefits - Medical ($26,780), retirement ($39,840), state workers ($6,860), life insurance ($500), OT benefits ($880). Uniforms - Boots ($1,340), rain boots ($250), hip boots ($150), hard hat ($100), rain gear ($570), cloth gloves ($370), rubber gloves ($310), latex gloves ($740), uniforms ($2,000), overalls ($520), safety vests ($430). Supplies -Grout chemicals ($13,000) consumable goods for maintenance of infrastructure and mist items, gas for L/S #10, #12, jetting hose for unit #68. Small Equipment - Nothing budgeted in 1995. -119- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Number Description - Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual $ % 535.80.00 SEWER -SECTION - #655 Cont'd 41 Professional Services 4,452 4,840 92% 5,340 888 -100% 42 Communication 11,958 15,370 78% 18,240 6,282 53% 43 Travel 230 950 24% 970 II 740 322% 44 Advertising 40 150 27% 150 110 275% 45 Rental/Lease 223 1,970 11% 1,300 1,077 483% 46 Insurance 13,584 23,470 58% 25,120 11,536 85% 47 Public Utility Services 564,431 517,930 109% 805,150 240,719 43% 48 Maintenance 16,968 26,500 64% 28,100 11,132 66% 49 Miscellaneous 119,347 103,260 116% 112,170 (7,177) -6% 51 Intergovernmental Svs. 37,915 38,620 98% 38,500 585 2% 84 Debt Issue Cost 6,481 6,480 100% 6,480 (1) 0% 91 Interfund Services 338,000 338,000 100% 357,930 19,930 6% 95 Interfund Rental 81,585 76,790 106% 81,780 195 0% 98 Interfund Maintenance 167 900 19% 900 733 439% 594.35.63 Improv. Other Than Bldgs. 7,888 43,250 18% 31,700 23,812 302% 64 Equipment 25,186 52,810 48% 255.000 229.814 912% TOTAL SEWER SECTION $1,611,821 $1,648,340 98% $2,196,600 $584,779 36% OTHER FINANCING USES 597.00.55 Interfund Transfer 827,356 927,930 89% 852.550 25,194 3% TOTAL SEWER EXPENDITURES $2 439,177 52,576,270 95% $3,049,150 609 973 25% -120- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE SEWER SECTION - #655 Cont'd Professional Services - Able pest control ($2,220), amtest ($930), CDL physicals ($50), Hepa A immunization ($230), service maintenance WCMS ($360), telemetry repairs ($520), computer repairs ($1,030). Communication - Utility billing postage ($8,500) US west paging & cellular ($260), PW & telemetry ($9,270), charge for sorting & checking zip code ($210). Travel - Meals ($510) and lodging ($460). Advert€sine} - Newspaper invitation for bids. Rental/Lease -Tank rental ($90), miscellaneous rentals ($710), L/S #7 lease BNRR ($500). Insurance - Property and liability insurance ($15,120), in house settlement reserve ($10,000). Public Utility Service -Utility expenses ($26,330), Metro swap ($247,200), Metro lift station ($165,760), dumpingfee, etc. ($820), Lynnwood 0&M ($48,610), Mountlake Terrace sewercost ($130), Trunk construction ($316,000), Olympic View ($300). Maintenance - L/S repairs ($8,240), grinder pump repair ($2,060), small equipment repair ($1,550), unforeseen repair ($15,450), Miller tripod inspection ($800). Miscellaneous - State excise tax ($105,830), workshops for state certification ($1,800), utility billing forms ($4,120), dues & certification ($190), UPS charge ($210), CDL license ($20). Intergovernmental Services - Audit fee ($3,630), Lynnwood Plant ($34,870). Debt Issue Cost - Amortization of bond discount. Interfund Services - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration ($171,330). Transfer to Fund 111 for storm drainage ($171,600) and street restoration ($15,000). Interfund Rental - Equipment Rental Section charges. Interfund Maintenance - Repair maintenance of small equipment by equipment rental. Im rovements Other Than Buildin - M/H replacements ($5,410), new generator L/S #6 ($21,000), M/H rung replacement ($1,290), new aluminum lid for L/S #11 ($4,000). Equipment - 3 Motorola P-200 radio ($2,700), truck hoists ($14,000), gas detector ($4,000), Wacker vibratory rammer ($3,500), asphalt cutter wheel ($1,700), shelving for inventory room, shop bays, meter shop, new offices ($10,000, 2 Miller tripod retrieval system ($7,000), new jet/vac truck ($160,000), Hansen palmtop computer ($10,500), microfiche reader/printer ($3,000), 14" hydraulic cut off saw ($1,600), vapor rooter ($10,000). Telemetry computer hardware ($10,000) and new equipment ($17,000). Interfund Transfers - Debt principal ($219,110), debt interest ($154,640), bond discount ($3,800), construction projects ($450,000), new computer ($25,000). -121- ❑epartment: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Number Description Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual 5 % 538.80.00 TREATMENT PLANT DIV15ION - #656 11 Salaries $597,197 $615,440 97% $626,800 $29,603 5% 12 Overtime 33,220 20,000 166% 25,000 (8,220) -25% 23 Benefits 165,198 171,340 96% 175,500 10,302 6% 24 Uniforms 8,850 11,200 79% 10,500 1,650 19% 31 Supplies 184,043 155,600 118% 210,000 25,957 14% 32 Fuel Consumed 54,701 55,000 99% 60,000 5,299 10% 35 Small Equipment 683 0 0% 1,000 317 46% 41 Professional Services 73,214 115,000 64% 80,000 6,786 9% 42 Communications 7,056 7,000 101 % 7,200 144 2% 43 Travel 2,684 9,000 30% 6,000 3,316 124% 44 Advertising 725 600 121 % 700 (25) -3% 45 Rental/Lease 2,118 2,500 85% 2,600 482 23% 46 Insurance 34,504 36,300 95% 40,900 6,396 19% 47 Public Util. Service 310,593 290,000 107% 300,000 (10,593) -3% 48 Maintenance 53,250 32,000 166% 24,000 (29,250) -55% 49 Miscellaneous 16,941 11,000 154% 10,000 (6,941) -41% 51 Intergovernmental Svs. 55,670 56,280 99% 58,000 2,330 4% 91 Interfund Services 124,771 117,800 106% 120,000 (4,771) -4% 93 interfund Supplies 0 130 0% 200 200 0% -122- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE TREATMENT PLANT DIVISION - #656 Salaries -One supervisor, one clerk, twojob share, one labtechnician, one chief of operations, six operators, one chief of maintenance, three maintenance technicians, two instrument technicians, one technical analyst, part time ($4,000) and shift differential pay. Overtime - Holidays and unanticipated emergencies Benefits - Medical ($62,100), retirement ($95,560), state workers ($9,970), life insurance ($1,100), and OT benefits ($6, 770). Uniforms- Uniforms, rain gear, gloves, steel toed boots. Supplies - Chlorine, polymer, laboratory supplies, spare parts, small tools and consumable custodial supplies, dechlorination. Fuel Consumed - Fuel oil consumption for incineration. Small Equipment - Safe; miscellaneous maintenance tools. Professional Services - Additional outside lab work required by the new NPDES discharge permit, i.e., effluent priority pollutants, bioassays, ash analysis, sludge metals analysis and out -fall sediments, stack gas testing and consultants, immunizations, TSI, vibration analysis, chlorination equipment evaluation. Communications - UPS, Federal Express, GTE. Travel - Travel expenses for continuing education, training and conferences, certifications, out of state travel ($3,000) for equipment, sludge mgmt., air pollution monitoring, air pollution monitoring equipment eval. WEF, PNPCA, APWA, national conferences ($1,000). Advertising - Advertising for new positions. Renta! Lease - Rental of specialized maintenance equipment. Insurance - Property and liability insurance. Public Utility Service - Electric power, natural gas, potable water, sewer service and ash disposal. Maintenance - Outside specialized repair services. Miscellaneous - Training, professional memberships, conferences and seminars, out - of -state fees and tuitions for WEF/APWA national conferences, sludge management. Intergovernmental Services - Department of Ecology fees; discharge permit ($50,000), lab accreditation ($300), underground tank ($100); PSAPCA fee ($200); Audit fee ($4,000), DOE -air pollution ($3,000) and other ($400). Interfund Services - Administrative overhead ($109,000) and Ground Maintenance services ($11,000). Interfund Supplies - Miscellaneous supplies, vehicle fuel. -123- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Number Description Expended 1994 Budget 1994 % Expended To Budget Budget 1995 Budget to Actual $ % TREATMENT PI -ANT DIVISION - #656 Cont'd 95 Interfund Rental 3,888 3,710 105% 3,920 32 1% 594.38.63 Improvements 2,732 0 0% 3,000 268 10% 64 Equipment 6,324 20,000 32% 20.000 13.676 216% TOTAL TREATMENT PLANT $1,738,362 $1,729,900 100% $1,785,320 $46,958 3% OTHER FINANCING USES 597.00.55 Interfund Transfers 1 1W24 1.100.250 100% 1,096.500 L3,749 0% TOTAL TREATMENT EXPENDITURES $2,838,611 S2,830,150 100% $2,881,820 43.209 2% BALANCE ADJUSTMENT 77,523 0 0% 0 (77,523) -100% ENDING CASH 2,192,328 1,031.450 213% 296,580 1 895 748 -86% TOTAL COMBINED UTILITY $10,560,114 $9,683,650 109% 9 439 420 1 12D 894 -11% -124- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 TREATMENT PLANT DIVISION - #656_Cont'd Int rfnd Rental - Unit # 93 rental charges. Improvements - Heating modifications. Equipment_- For replacement and upgrades only. OTHER FINANCING USES Interfund Transfers - Debt service on new plant: principal ($516,790), interest ($558,730), bond discount ($10,820), capital reserve ($10,160). -125- REVENUE DETAIL Department: REVENUES Fund: EQUIPMENT RENTAL FUND Fund No.: 511 Account Receipted Number Description 1994 budget % Receipted I Budget 1994 To Budget 1 1995 308.00.00 BEGINNING CASH $2.165,174 $2,139,760 RENTAL SERVICES 348.30.00 Garage Services $3,055 $5,200 348.50.00 Fuel Sales 1,380 2,500 365.21.00 Rental Chg. - Replacement 105,977 99,910 365.22.00 Rental Chg. - Operation 44� 458.53Q TOTAL RENTAL SERVICES $558,560 $566,140 MISCELLANEOUS 361.11.00 Interest Earnings $79,807 369.90.00 Other Revenues 10,405 388.80.00 Prior Period Adjustments $657,577 TOTAL MISCELLANEOUS $747,789 OTHER FINANCING SOURCES 395.40.00 Sale of Fixed Assets $4,282 Budget to Actual 101% I $1,832,310 ($332,864) -15% 59% $3,110 $55 2% 55% 1,200 (180) -13% 106% 109,490 3,513 3% 98% 522.970 74,822 17% 99% $636,770 $78,210 14% $65,000 123% 0 0% 0 0% $65,000 1150% $15,000 TOTAL REVENUES $1.310.631 1646,140 TOTAL EQUIPMENT RENTAL $3,475,805 $2,785,900 -126- 29% 203% 125% $124,000 $44,193 55% 0 (10,405) -100% 0 W57,577 -100% $124,000 ($623,789) -83% $12,000 � $7,718 180% 772 770 537 861 -41 % 2 605 080111a79,725)-25% EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fend: EQUIPMENT RENTAL Dept. No.: 657 Expended 1994 Budget 1994 % Expended To Bud et Budget 1995 Budget to Actual $ % FUND: General Equipment Rental $948.690 $1,004,900 94% $1,077,580 $128,890 14% SUBTOTAL 948,690 1,004,900 94% 1,077,580 128,890 14% Balance Adjustment 18,984 0 0% 0 (18,984) 0% Ending Cash Balance 2,508,131 1,781. 141% 1,527,500 (980,631 -39% TOTAL $3,475,805 $2,785,900 125% $2,605,080 ($870,725) -25% DEPARTMENT FUNCTION Equipment Rental was created and established by ordinance to be used as a revolving fund for expenditures of salaries, wages and expenses created by the repair, replacement, purchase and operation of equipment. Furthermore, it was created for the purpose of purchasing new equipment, materials and supplies to be used in the administration and operation of the fund. Except for the Fire Department, the Equipment Rental Section purchases and sells all equipment through the fund, and rents all equipment to various departments of the City and to other government agencies through contract agreements. This Section repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit. -127- ❑epartment: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL ❑ept. No.: 657 EXPENDITURE DETAIL Account Actual Budget % Expended Budget Budget to Actual Number Description 1994 1994 To Budget 1995 $ % 548.68.00 EQUIPMENT RENTAL DIVISION - #657 11 Salaries $121,936 $121,990 100% $157,330 $35,394 29% 12 Overtime 2,727 400 682% 600 (2,127) -78% 23 Benefits 34,414 34,240 101% 45,530 11,116 32% 24 Uniforms 1,589 2,000 79% 2,670 1,081 68% 31 Supplies 106,801 85,000 126% 87,300 (19,501) -18% 32 Fuel Consumed 72,568 88,000 82% 90,000 17,432 24% 35 Small Equipment 246 1,250 20% 1,250 1,004 408% 41 Professional Services 65 80 81 % 150 85 131 % 42 Communication 1,621 1,500 108% 1,500 (121) -7% 43 Travel 5 200 3% 200 195 3900% 44 Advertising 100 250 40% 300 200 200% 45 Rental/Lease 50,004 5.9,320 84% 56,530 6,526 13% 46 Insurance 44,129 49,440 89% 52,310 8,181 19% 47 Utilities 0 0 0% 11,900 11,900 0% 48 Maintenance 44,983 23,000 196% 29,180 (15,803) -35% 49 Miscellaneous 1,359 1,100 124% 2,100 741 55% 51 Intergovernmental Svs. 1,525 1,880 81% 1,820 295 19% 95 Interfund Rental 15,699 17,000 92% 9,410 (6,289) -40% 594.48.64 Equipment 448,919 518.250 87% 527.500 78,581 18% TOTAL EQUIP. RENTAL DIV. $948.690 i 004 90 9 94% $1,077,580 1128,890 14% BALANCE ADJUSTMENT 18,984 0 0% 0 (18,984) -100% ENDING CASH BALANCE 2,508.131 1,781.000 141% 1,527.500 98 631 -390% TOTAL EQUIP. RENTAL FUND $3,475,80 jgjg5,90o 125% $2 605,080 870 725 -25% -128- Department; COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. No 657 NARRATIVE EQUIPMENT RENTAL DIVISION - 4657 Salaries - Three full-time employees, fire mechanic, and one part-time mechanic helper ($7,000). Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits - Medical ($13,810), retirement ($17,030), state workers ($2,550), life insurance ($200), OT benefits ($90), and PT Benefits ($200), Fire Mechanic ($11,650). Uniforms - Uniforms, coveralls and boots for four full-time employees and coveralls for part-time helper. Sys fie -Tires, ($14,640); batteries ($1,300), vehicle and equipment repair parts ($45,300); oil ($1,740); filters, shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.) ($11,050); fire engine ($13,270). Fuel Consumed - Gas and diesel. Small Equipment - Small hand tools and small tools for diagnostic equipment. Professional Services - Physical examinations for commercial drivers licenses. Communication - Telephone and base radio telephone line. Travel - Lodging, meals, tuition fees, car expenses for seminars. Advertising - Vehicle and equipment sales. Rental/Lease - Police car leases: 7 patrol cars = $4,711 * 12 months, (includes increase of 1.7%). Insurance - Comprehensive collision and liability for all equipment rental vehicles and other equipment. Public Utility - Gas, electric, garage, and water utility payments for share of public works facility. Maintenance - Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio maintenance). Misgellaneous - Fees for classes and seminars, license fees for underground tanks and purchasing contracts. Intergovernmental Service - State Auditor fees. Interfund Rental - Shop car rentals. Equipment - Unit #29 air compressor ($21,000), unit #901980 Ford flatbed ($18,000), unit #821976 grader ($63,000), unit #51981 front end loader ($35,000), blower attachment for gravely tractor ($3,000), unit #3081990 Chevy Lumina ($19,000), unit #531986 Ford backhoe ($75,000), unit #331983 Chevy flatbed ($23,000); Shop equipment: mechanic tools & boxes ($16,500), benches, vises, bench grinder ($4,000; new unit: combination sewer jet ($250,000). -129- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1994 1995 1994 1995 Re='enue Revenue Budget Expenditures Expend. Budget CQMBINE❑ STREET CONSTRUCTION/IMPROVEMENT - FUND 112 ISTEA PROJECTS 100 Beginning Cash Balance $14,090 $14,090 Ending Cash Balance $14,090 $14,090 SUBTOTAL $14,090 $14,090 SUBTOTAL $14,090 $14,090 ARTERIAL PROJECTS 200 Beginning Cash Balance $26,650 $216,620 Ending Cash Balance $172,549 $116,620 Motor Vehicle Fuel Tax 225,126 230,000 Construction Projects 224,282 405,000 Interest Earnings 25,591 10,000 Transfer to Multimodal FAM Grant 121,464 0 Trans. Fund #113 10,000 0 Transfer from Park Acquisition Fund #125 0 65,000 Transfer from Combined Utility Fund #411 8,000 0 TOTAL REVENUE $406,831 $521,620 TOTAL EXPENDITURE $406,831 $521,620 VEHICLE REGISTRATION FEE PROJECTS 300 Beginning Cash Balance $145,160 $235,020 Ending Cash Balance $57,653 $50,420 Motor Vehicle Registration Cash Reserve - SR 99 220,000 320,000 Fee Local Option 227,224 210,000 Construction Projects 13,591 95,000 Transfer from Combined Utility Transfer to Street Construction Fund #412 0 100,000 Operating Fund #111 81,140 79,600 TOTALREVENUE GENERAL PROJECTS 400 Beginning Cash Balance Contributions Transfer from Combined Utility Construction Fund -#412 Transfer from Capital Project Fund #325 TOTAL REVENUE FUND 112 TOTAL REVENUE $372,384 $545,020 TOTAL EXPENDITURE $372,384 $545,020 $204,657 $73,060 Ending Cash Balance 45,269 16,000 Construction Projects 0 65,000 210,336 0 $460,262 $154,060 $1,253,567 $1,234,790 $199,072 $89,060 261,190 65,000 TOTAL EXP. $460,262 $154,060 FUND 112 TOTAL EXP.$1,253,567 $1,234,790 -130- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE BINED STREET CONSTRUCTION IIMPROVEMENT - FUND 112 ISTEA PROJECTS 100 The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEA funds must be matched on an 82.98% federal, 17.02% local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. ARTERIAL PROJECTS 200 Projects include walkways ($80,000), miscellaneous street repair ($15,000), signal system city wide ($20,000), overlay program ($240,000) and rockery replacement ($50,000). VEHICLE REGISTRATION FEE PROJECTS 300 City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Projects include SR-99 TIB match ($10,000), Transportation plan ($5,000), chip seal program ($80,000) and new Public Works Facility Bond payment transfer to Fund #111 ($79,600). GENERAL PROJECTS 400 Street projects including projects funded from impact fees or part of the City's utility replacement programs. Funds are transferred into this fund are from Capital Improvement Fund #412 ($65,000). Water replacement program overlays are ($65,000). College Place Impact Program is included under this program. Developer impact fees are assessed for future improvements, based on the College Place traffic report. -131- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1994 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget MULTIMODAL TRANSPORTATION -FUND 113 Beginning Cash Balance $0 $61,120 Ending Cash Balance $63,030 $345,220 FAM Grant 400,198 900,000 Salaries 0 100,000 Interlocal WSDOT Grant 0 400,000 Supplies 316 1,000 Interlocal CT Grant 0 75,000 Professional Services 317,840 900,000 Interest Earnings 136 300 Travel 1,352 5,000 Transfer from Street Advertising 0 200 Construction Fund .0112.200 10,000 0 Miscellaneous 499 4,000 Equipment 0 1,000 Transfer to General Fund #001 27,297 80,000 TOTAL REVENUE $410,334 $1,436,420 TOTAL EXPENDITURE $410,334 $1,436,420 STREET BEAUTIFICATION - FUND 114 Beginning Cash Balance $13,335 Tree Planting Grant 3,750 Interest Earnings 359 Transfer from General Fund #001 2,000 TOTAL REVENUE $19, 444 UNDERGROUND WIRING - FUND 115 Beginning Cash Balance $86 $14, 700 0 500 0 $15,200 $90 TOTAL REVENUE $86 $90 BUILDING MAINTENANCE - FUND 116 Beginning Cash Balance $18,345 $105,350 Interest Earnings 2,630 2,000 Transfer from General Fund #001 150,000 96,000 Ending Cash Balance $14,750 $10,200 Projects 4,694 5,000 TOTAL EXPENDITURE $19,444 $15,200 Ending Cash Balance $86 $90 TOTAL EXPENDITURE $86 $90 Ending Cash Balance $106,547 $ 2,350 Construction Projects 64,428 201,000 TOTAL REVENUE $170,975 $203,350 TOTAL EXPENDITURE $170,975 $203,350 -132- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE MULTI MODAL TRAN PORTATION - FUND 113 The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate the accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and development of the multimodal transportation center in Edmonds. By a Memorandum of Understanding, the City, Washington State Department of Transportation and Community Transit will jointly participate in this project. By agreement, the City will be the designated lead agency during the preliminary engineering phase. The 1995 expenditures are forthese efforts; most of the workwill be performed by consultants via professional services contracts. The entire effort could take up to three years and could incur expenditures up to $2 million. STREET BEAUTIFICATION - FUND 114 In 1984 the City Council established this Fund forthe purpose of providing underground sprinkler systems in the corner planters on Dayton Street. In 1987 the City Council transferred $10,000 from Council Contingency for corner parks downtown. The 1988 Budget added funds for implementation of the Centennial Downtown Beautification Improve- ments identified in a comprehensive plan prepared in 1987. In 1989 this Fund was used in conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. In 1994, the tree replacement and additions were performed in the downtown area as per the Edmonds Street Tree Plan with emphasis along 2nd and 3rd Avenue. In 1995, replacement of trees among 220th Street SW is planned to be completed. UNDERGROUND WIRING - FUND 115 In 1968 the City Council passed Resolution No. 195 which established a policy to make every effort to provide a budget to allow for underground existing wires. In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. BUILDING MAINTENANCE - FUND 116 In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 1995 are shown in the 1995-1996 Capital Improvements Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as CIP expenditure. -133- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1994 1995 Revenue Revenue Budget MUNICIPAL ARTS/PUBLIC ARTS ACQUISITION - FUND 1 i7 Municipal Arts Project 100 Beginning Cash Balance Sales Maps & Books Items for Resale Community Events Contributions Transfer from. Fund #001 Transfer from Fund #120 State Arts Commission Grant SUBTOTAL $27,140 $30,640 15 50 741 200 20,839 16,250 13,600 0 15,000 15,000 4,000 4,000 3,785 4,000 $85,120 $76,530 Public Arts Acquisition Project 200 Beginning Cash Balance $25,679 $27,010 Interest Earnings 2,094 1,900 Transfer from Cap. Imprv. Fund #325 26,000 0 SUBTOTAL FUND 117 TOTAL REVENUE MEMORIAL TREE FUND - FUND 118 Beginning Cash Balance Interest Earnings Contribution TOTAL REVENUE $53,773 $28,910 $138,893 $105,440 $9,401 $6,550 159 160 0 200 $9,560 $6,910 -134- Expenditwes Ending Cash Balance Supplies Professional Services Travel Rental Miscellaneous Items for Resale Interfund Services Small Equipment SUBTOTAL Ending Cash Balance Public Works Bldg. Art Purchase Supplies Miscellaneous 1994 1995 Expend. Budget $41,595 $45,060 825 1,100 27,244 15,750 1,382 1,750 410 1,000 3,484 2,270 864 0 9,116 9,200 200 400 $85,120 $76,530 $29, 410 $23,110 24,000 5,000 242 300 121 500 SUBTOTAL $53,773 $28,910 FUND 117 TOTAL EXP. $138,893 $105,440 Ending Cash Balance Supplies $9,560 $3, 910 0 3,000 TOTAL EXPENDITURE $9,560 $6,910 Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE MUNICIPAL ARTS/PUBLIC ARTS AQUISITION FUND #117 The Edmonds Arts Commission has concentrated on clear and defined goals and objectives to present a year-round comprehensive arts program in literary, visual and performing arts. The part-time employee (pte) clerical will be contracted from the Parks and Recreation Division not to exceed 20 hours per week. The 1995 program includes: * Performing and literary art scholarships for Edmonds students * Artist Workshop fee * Grants to local arts organizations/co-sponsorship of events * Collection maintenance/repair/replacement of existing works • Continued support of the Artist in Residence Program in the Edmonds School District * N W Booking conference * Production and printing of annual report * Provide "Kids Create" Program, in collaboration with Edmonds School District * Display case purchases * Fund Winter Performing Arts series and "Write on the Sound" Writer's Conference Public Arts Acquisition Project 200 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires visual arts projects be included in municipal construction project, and that a portion of the cost of the project (1 %) be allocated for the provision of art. "Municipal construction project" is any project paid for wholly or in part by the City to construct or remodel any building, community structure, park, street, sidewalk, parking facility, utility or portion thereof. MEMORIAL TREE FUND -FUND 118 The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited for the purpose of enhancing the appearance of Edmonds City streets through the planting of street trees in conformance with the Edmonds Street Tree Plan. -135- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1V4 Revenue Revenue EDMONDS YOUTH SCHOLARSHIP - FUND 122 Beginning Cash Balance $409 Contributions 1,419 TOTAL REVENUE 1U95 Budget Expenditures $1,670 Ending Cash Balance 1,250 Scholarships 1994 1995 Expend. Budget $1,828 $1,200 0 1,720 $1,828 $2,920 TOTAL EXPENDITURE $1,828 $2,920 TOURISM PROMOTIONAL FUND {ARTS COMMISSION] - FUND 123 Beginning Cash Balance $27,940 $23,720 Ending Cash Balance Sale Maps & Books 2,177 1,250 Supplies Items for Resale 2,525 8,250 Small Equipment Interest Earnings 900 1,000 Advertising Intergovernmental Revenues 5,885 7,000 Professional Services Transfer from Hotel/Motel Fund #120 10,561 11,000 Miscellaneous Equipment TOTAL REVENUE $49,988- $52,220 $20,723 $20,200 42 100 52 280 700 200 17,183 17,350 9,765 13,490 1,523 600 TOTAL EXPENDITURE $49,988 $52,220 OFF-STREET PARKING - FUND 124 Beginning Cash Balance $58,606 $87,310 Ending Cash Balance $86,769 $40,110 Interest Earnings 2,198 2,200 Rental/Lease 15,002 3,600 Parking 6,567 4,200 Professional Services 0 50,000 In lieu Parking Fee 34,400 0 TOTAL REVENUE $101,771 $93,710 TOTAL EXPENDITURE $101,771 $93,710 -136- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE EDMONDS YOUTH SCHOLARSHIP - FUND 122 This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for the Fund. TOURISM PROMOTIONAL FUND ARTSCOMMISSION) - FUND 123 This Fund was established by Resolution No. 630 for the purpose of promoting tourism. The Fund is to be administered with the directions and recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects funded for 1995 are: * Summer band concerts * Children's Concert Series * Advertising for artists workshop, summer concerts and winter performing arts series * Production of 1995 promotional poster * Grants to local arts organizations to promote their events to other cities and counties * Reprinting of collaborative "Public Art" brochure * Consultant fee for remainder of community cultural plan * Grantto, support community event calendar OFF-STREET PARKING - FUND 124 Fund for acquiring land, constructing and maintaining off-street parking spaces in the downtown business and commercial waterfront areas. Funds acquired through payment from in -lieu parking fees. Ordinance No.1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16,1978. Ordinance No. 2252, passed December22,1981, increased the fee to $4,300 per parking space for new construction and $2,100 per parking space for remodeled buildings. The rental/lease amount is for leasing two (2) parking lots downtown. -137- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1994 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget PARK ACOUISITIONJMPROVEMENT - FUND 125 Beginning Cash Balance $744,753 $1,093,850 Ending Cash Balance $1,108,497 $246,600 Real Estate Tax 1 /4% 387,750 350,000 Supplies 0 50 Interest Earnings 48,233 35,000 Professional Services 0 500 CZM Grant 35,828 0 Construction Projects 133,265 1,346,700 DNR Brackett's Landing 15,645 80,000 Transfer to Street IAC State Grant 9,553 100,000 Construction Fund #112 0 65,000 TOTAL REVENUE $1,241,762 $1,658,850 TOTAL EXPEND. $1,241,762 $1,658,850 GIFTS CATALOG - FUND 127 Beginning Cash Balance $5,260 $9,770 Ending Cash Balance Interest Earnings 884 200 Supplies Donations 5,402 2,700 SUBTOTAL Art Mud eurn /M ernorial Building 1100 Beginning Cash Balance Interest Earnings SUBTOTAL Fire Suppression 200 Beginning Cash Balance Donations SUBTOTAL Fire EMS 300 Beginning Cash Balance Donations SUBTOTAL TOTAL REVENUE $11,546 $12,670 $23,490 $21,690 0 450 $23,490 $22,140 $0 $1,500 1,856 0 $1,856 $1,500 $0 $500 485 0 $485 $500 $37,377 $36,810 -138- $9,770 $11,530 3,183 1,140 SUBTOTAL $11,546 $12,670 Ending Cash Balance $23,490 $22,140 SUBTOTAL Ending Cash Balance SUBTOTAL $23,490 $22,140 $1,856 $1,500 $1,856 $1,500 Ending Cash Balance $485 $500 SUBTOTAL $485 $500 TOTAL EXPENDITURE $37,377 $36,810 Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE PARK ACQUISITION AND IMPROVEMENTS - FUND 125 Fund for acquisition, renovation and development of park sites to maintain an adequate amount of parks and open space in the City. At the option of the City Council, other capital improvements may also be paid for from this fund. The 1 /4% real estate sales tax, contributions from developers and carryover from previous years are the revenue sources for the Fund. Proposed project details for 1995 are shown in the 1995-1996 Capital Improvement Program in the back of the book. Brackett's Landing Improvements 255,000 Seaview Park Improvements 2,000 Comprehensive Park & Rec. Plan/EIS 2,000 Yost Park Improvement 30,000 Sierra Park Improvements 100,000 Centennial Plaza 500 Citywide Improvements 20,000 Anderson Center Field/Courtyard 25,000 Civic Center Complex Improvements 11,200 Lynnwood Park Improvement 150,000 Hutt Park Improvements 2,000 Hummingbird Improve. 1,000 City Park Improvements 290,000 Underwater Park Improvements 1,000 Sports Field Upgrade 80,000 Miscellaneous Paving 55,000 Bike Path Improvements 27,000 Perrinville Street Beautification 20,000 Meadowdale Club House Renovation 10,000 Olympic Beach/Fish Pier Improve. 120,000 Miscellaneous Small Projects 10,000 SW Park Improvements 50,000 162nd Street Park Development 40,000 Aquatic Complex 45,000 GIFTS CATALOG - FUND 127 Fund to acquire and disburse contributions and gifts to the City by means of the Gifts Catalog Program. Art Museum/Memorial Building 100 Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum. Fire Suppression 200 Funds donated for fire suppression. Fire EMS 300 Funds donated for fire emergency medical services. -139- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 lyy4 ivvb 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget CEMETERY IMPROVEMENT -FUND 130 Beginning Cash Balance $80,524 $111,480 Cemetery Fees 26,300 15,000 Interest Earnings 2,679 3,000 Items for Resale 41,586 40,000 Insurance Recovery 1,988 0 Transfer from General Fund #001 45,200 46,800 Ending Cash Balance $124,921 $106,690 Salaries 33,551 35,170 Overtime 565 800 Benefits 10,635 11,380 Items for Resale 16,393 18,000 Communications 658 800 Travel 0 50 Supplies 1,102 3,750 Public Utilities 6,146 6,000 Repairs 90 500 Interfund Rental 2,904 2,900 Miscellaneous 144 200 Equipment 0 13,500 Construction Projects 1,016 15,000 Advertising 0 500 Uniforms 152 540 Small Equipment 0 500 TOTAL REVENUE $198,277 $216,280 TOTAL EXPENDITURE $198,277 $216,280 HUD BLOCK GRANT - FUND 191 Community Development Grant $33,639 $36,000 Construction Projects $33,639 $36,000 TOTAL REVENUE $33,639 $36,000 TOTAL EXPENDITURE $33,639 $36,000 -140- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CEMETERY IMPROVEMENT -FUND 130 The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide for the operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue increases due to increased sales and service. The budget reflects long term savings for purchase of a backhoe, other maintenance equipment and establishment of a well in 1995. HUD BLOCK GRANT - FUND 191 Funds will be used for handicap accessibility awarded through the Community Development Block fund Program. 1995 projects include completion of HCP paths at City Park and hearing impaired sound system, door hardware plus other handicapped improvements. -141- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1VV4 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget CAPITAL_ IMPROVEMENTS_ - FUND 325 Beginning Cash Balance $3,264,409 $186,870 Ending Cash Balance $352,808 $103,780 Interest Earnings 197,959 5,600 P.W Center Fac. Proj. 2,859,148 99,940 Transfer from Cumulative Reserve Transfer to Municipal Fund #002 10,536 11,250 Arts Fund #117 26,000 0 Residual transfer from LID Guaranty Fund #213 19,010 0 Transfer to Const./ Imprvmnt. Fund #112 210,336 0 Fire Exhaust System Proj. 24,612 0 L.I.D. #214 Project 19,010 0 TOTAL REVENUE $3,491,914 $203,720 TOTAL EXPENDITURE$3,491,914 $203,720 COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 Beginning Cash Balance $415,000 $267,000 Ending Cash Balance $518,600 $142,000 Interest Earnings 84,314 20,000 Construction Projects 480,714 480,000 Transfer from Combined Transfer to Const. /I mprv. Utility Fund #411 500,000 400,000 Fund #112 0 65,000 SUBTOTAL DRAINAGE PROJECTS 200 Beginning Cash Balance DOE/FCAP Grant Intergovernmental Transfer from Combined Utility Fund #411 Contributions SUBTOTAL $999,314 $687,000 $823,000 0 0 200,000 0 $675,000 86,000 56,000 200,000 7,000 $1,023,000 $1,024,000 SUBTOTAL $999,314 $687,000 Ending Cash Balance $761,123 $357,000 Construction Projects 261,877 567,000 Transfer to Street Construction Fund #112 0 100,000 SUBTOTAL $1,023,000 $1,024,000 -142- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CAPITAL IMPROVEMENTS - FUND 325 Public Works Operations and Maintenance Facility construction costs in 1995: Telemetry $ 75,000 Vactor Waste Station 24,940 *Miscellaneous Improve. 40,780 *Note: Funded by excess 1994 cash carryover. COMBINED UTILITY CONSTRUCTION IMPROVEMENT - FUND 412 WATER PROJECTS 100 Funds generally for projects identified in the 1986 Water Comprehensive Plan. Project details for 1995 are shown in the 1995 =1996 Capital Improvements Program in the back of the book. Replacement Program projects identified in the 1986 and 1994 Water Comprehensive Plan. Projects involve replacement of corroded and undersized lines throughout'the City. Water Telemetry will upgrade or replace components of the existing antiquated telemetry system last upgraded in 1979. The new or upgraded system will increase efficiency. DRAINAGE PROJECTS 200 Funds generally for projects identified in the storm drainage basin studies and documented problems. Project details for 1995 are shown in the 1995-1996 Capital Improvements Program in the back of the book. Fruitdale Project is the Cherry Street Stormwater diversion to preventflooding/erosion along Fruitdale-on-the-Sound creek. Perrinville Creek is a project to design stream improvements to stabilize the creek channel in Southwest County Park. Goodhope Pond will be improved as well. -143- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.. 600 1994 1995 1994 1995 Revenue Revenue Budget Expenditures Expend. Budget SEWER PROJECTS 300 Beginning Cash Balance Transfer from Combined Utility Fund #411 SUBTOTAL GENERAL PROJECTS 400 Beginning Cash Balance Intergovernmental Interest Earnings Federal EPA Grant Transfer from Combined Utility Fund #411 SUBTOTAL TOTAL FUND 412 REVENUE $150,000 $241,000 200,000 100,000 $350,000 $341,000 $367,556 $437,360 40,568 297,000 1,537 2,000 0 312,000 0 200,000 $409,661 $1,248,360 $2,781,975 $3,300,360 COMBINED UTILITY BOND RESERVE - FUND 413 Beginning Cash Balance $1,964,824 $2,060,490 Transfer from Combined Utility Operating Fund #411 1,836,800 1,841,430 TOTAL REVENUE $3,801,624 $3,901,920 -144- Ending Cash Balance $138,247 $61,000 Construction Projects 211,753 280,000 SUBTOTAL $350,000 $341,000 Ending Cash Balance $341,112 $292,360 Construction Projects 68,549 956,000 SUBTOTAL TOTAL EXPEND $409,661 $1,248,360 $2,781,975 $3,300,360 Ending Cash Balance $1,999,184 $2,108,920 Debt Service: Principal 885,000 925,000 Interest 917,440 868,000 TOTAL EXPEND. $3,801,624 $3,901,920 Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE SEWER PROJECTS 300 Funds generally for projects identified in comprehensive plans and documented problems. Project details for 1995 are shown in the 1995-1996 Capital Improvements Program in the back of the book. The major projects include the replacement of lines in the alley at 6th, 7th and 80th Avenues. GENERAL PROJECTS 400 Upgrade of Plant and Outfall project will provide additional backup power for some critical plant operations, air quality monitoring, and replace portions of the plants outfall lines. Projects include dechlorination, consultants for air monitoring regulations, air monitoring equipment, incinerator, slip lining the Dayton Street outfall pipeline, and replacing approximately 600 feet of outfall pipeline. COMBINED UTILITY BOND RESERVE - FUND 413 The Bond Cash Reserve Fund was established to reserve funds to cover the 1977 Water/Sewer refunding bond 1988 secondary wastewater Treatment Plant bond, 1992 water/sewer refunding bond and 1993 water/sewer refunding bond issue payments. Funds are transferred from water and sewer operations (Fund 411) to pay principal and interest due on the 1977, 1988, 1992 and 1993 bond issues, annual bond reserve for discounts on the 1977, 1988 and 1992 and 1993 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues. Principal balance on 1977 issue as of January 1, 1995 - $1,830,000 Principal balance on 1988 issue as of January 1, 1995 - $ 465,000 Principal balance on 1992 issue as of January 1, 1995 - $7,575,000 Principal balance on 1993 issue as of January 1, 1995- $5,530,000 -145- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 Revenue 1 yy'+ 1 y145 Revenue Budget CAPITAL IMPROVEMENTS RESERVE - FUND 414 Beginning Cash Balance $17,026 $40,000 Intergovernmental 7,264 9,840 Interest Earnings 605 0 Transfer from Combined Utility Fund #411 10,160 10,160 TOTAL REVENUE $35,055 $60,000 CEMETERY MAINTENANCE TRUST FUND - FUND 610 Beginning Cash Balance $257,856 $272,360 Items for Resale 4,544 3,700 Columbarium Sales 3,000 2,000 Cemetery Fees 2,917 1,500 Interest Earnings 6,468 6,500 TOTAL REVENUE $274,785 $286,060 1994 1995 Expenditures Expend. Budget Ending Cash Balance $35,055 $60,000 TOTAL EXPENDITURE $35,055 $60,000 Ending Cash Balance $274,785 $286,060 TOTAL EXPENDITURE $274,785 $286,060 -146- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CAPITAL IMPROVEMENTS RESERVE - FUND 414 The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, Disposal and Transport Services and, among The City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer District and Shoreline Wastewater management. The initial amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and operation costs. Subsequent assessments shall be structured to maintain a $100,000 balance. CEMETERY MAINTENANCE TRUST FUND - FUND 610 The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial Cemetery. 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