Loading...
1997 Final Budget00 F-77-71� rn.-) -'rT7 1.7 City of Edmonds 1997 BUDGET Barbara S. Fahey, Mayor �l a CITY OF EDMONDS CIVIC CENTER - EDMONDS, WA 98020 - (206) 771-0247 - FAX (206) 771-0252 OFFICE OF THE MAYOR rnc.1so0 January 31, 1997 To The Citizens of Edmonds: BARBARAFAHEY MAYOR RE C, EfV17Ec, JAN 3 1 41997 EWAONDS, CITY CLERK In partnership with the City Council, I am pleased to present to you the first budget prepared under my administration. A balanced draft budget was presented to the Council on October 29, 1996. After careful consideration, the Council passed it as presented on December 17, 1996. This was due in large part to the hard work of the staff, and the intense review process used by the Budget Committee (composed Of Art Housler - Finance Director, Brent Hunter - Personnel Manager, Cary Haakenson - City Councilmember, and the Mayor) prior to the presentation to Council. It is my desire to make fiscal accountability and sound financial management a hallmark of my tenure in office. In order to accomplish this goal, I initiated the process of a modified form of Zero Based Budgeting (ZBB) this year. I believe using this method gives everyone a clear and concise picture of the real cost of each service the City provides. (An explanation. of budgeting methods is provided in the "Supplements" section and the process by which ZBB was implemented can be found in the back of this book in the "Other" section. I hope you will take the time to review these sections so you will understand how thoroughly the financing of your government services has been reviewed in the last few months.] This budget was prepared the same way an annual family budget would be established. A determination of the total dollar amount of all revenues and all fixed expenses was made. Obviously, what was left over was the amount that could be used for discretionary spending. This part of budgeting requires a decision -making process. What is the highest and best use of the money left? Should it be used to provide goods and services or saved in reserve accounts for future needs? For a city, these decisions are based on the policies and goals that have been established by the City Council. If the system is working right, these policies and goals are reflective of the values and desires of the citizenry. Essentially, the budget is the operational reflection of these values and desires, because it defines what "types of goods" and "levels of service" will be provided to the community. Knowing the true costs of each good and service helps significantly in the decision -making process. When the Council approves the budget, it becomes a financial commitment by both the Mayor and the Council on how the City will be run during the budget year. A budget defines what financial resources (revenues) a city has and how they are allocated based on program priorities. The budget document, then, becomes much more than a financial spreadsheet. It becomes a manual of information, explaining how your city operates. As clearly • Incorporated August 11, 1890 • Sister Cities International — Hekinan, Japan 1997 Budget Message Page 2 as possible, this document should communicate: 1) the vision of the future your elected officials have for your city, 2) the mission your city government has established in order to provide high quality, responsive service to you, and 3) the goals by which this mission will be accomplished. The manner in which a city's limited resources are allocated should reflect these three things. (Please refer to the yellow section of the Supplement for an expansion of these ideas.) Throughout 1996, the City Council and I, along with our excellent staff, have been working very hard to develop a comprehensive plan that will define how our City will be run as we move into the twenty-first century. Because we are committed to the concept of quality management and sound financial planning, the consultant team of Ewing & Associates was engaged to assist us in the creation of a Human Resource Plan. They on the icate i�nte is sr integrated approach most of establishing ping the projects they have undertaken, because the study is builtg Vision, Mission and Goals of the City and creating a Human Resource Plan that implements them. The study will provide recommendations on organizational structure, staffing levels and employee compensation to meet our needs now and into the next millennium. It will be an integral part of a long-range financial plan that will also address other concerns such as funding of capital improvements, maintenance and major equipment purchases. The creation ofssuch a plan has grapples become critical as the City of Edmonds, like most other small cities with ever - diminishing revenue sources and ever-increasing expenses. This fact became a hard reality for me last year (1996). Within three months of my taking office, I was confronted with the fact that some of the revenue projections were not coming on-line. As a result, in the last few months the City has absorbed over $400,000 in shortfalls by making very difficult cuts. We have been able to maintain established levels of service, but many projected equipment purchases and much needed staff training have been sacrificed. In addition, some of the shortfall was covered through salary savings made by delayed hiring dates of replacement staff and not replacing staff' who were on family leave. These positions could not be left vacant indefinitely, without a diminishment of services, so these savings are not available to us in 1997. Please bear in mind, as you compare expenses from 1996 against 1997, that they reflect these difficult cuts. The 1996 numbers are not the amots on inall bud eted the are the revised numbers. As you can see, we have tried to budun get close to the same amounts for 1997, but this was not always possible. I can honestly say these are bare bones estimates. There is virtually nothing more that can be cut without adverse impacts to services. If we have to absorb any shortfall in 1997, we will be facing the tough choice of cutting programs or not funding some of the subsidies that havbu are Bnot a parten allocated to ancillary of City governmenttions that significantly benefit the residents of the community The financial picture for 1997 is even worse than 1996 when you consider the following. The 1996 approved budget indicated a cash carry forward from 1995 of $718,640 (revised to $752,160 when the books were closed). The 1997 cash carry om of the revenue shortfall.forward from 1996 was dThis to be $100,000. In reality, this $100,000 was spent covering 1997 Budget Message Page 3 means $752,160 was a resource (revenue) that was spent to balance the 1996 budget, not available for 1997. When we started the budget process this year, I requested that increased revenue projections be extremely conservative, as I do not wish to deal with unrealistic revenue projections in 1997. The numbers were distressing. New revenues from all sources were projected to be about $720,000 - not even enough to cover the lost resource of the cash carry forward. This projection was based on the following assumptions and information: 1) Property taxes would be assessed at 103%; 2) The Emergency Medical Services Levy (EMS) would remain at 40¢ per $1,000 of assessed valuation; 3) Fees for services would be adjusted where appropriate to recoup costs; 4) The percentage of State Shared Revenues would be lower. (These include Motor Vehicle Excise Tax (MVET), liquor tax and profits and a trailer/camper tax.); 5) The State Equalization Tax revenues will be continually diminishing due to the increased number of cities coming into existence via incorporation. STATE SHARED REVENUES 1994 1995 1996 1997 Expenditures $13,583,272 $15.168,671 $16,668,088 $17,596,440 Motor Vehicle Excise 526,292 559,777 478,491 414,000 Liquor Excise 99,410 96,529 101,311 97,600 Liquor Profits 201,984 172,876 192,030 188,400 Mobile Home/Camper 8,763 9,144 9,904 10,500 Tax Sales Tax E ualization 883.652 919,198 648,069 824,000 TOTAL $1,720,101 $1,757,524 $1,429.805 $1,534,500 I% of: Expend itu res 12.66% 1.1,59% 8.58°/0 $:72°/0 Schedule 1 If you refer to Schedule 1, you will see State Shared Revenues dropped significantly in 1996. They increased again in 1997 due to the Sales Tax Equalization projected increase of over $175,000, but that is an anomaly. The amount of the allocation is established on a per capita basis, so our population growth from annexations (which are finally being factored in by the Department of Revenue in 1997) caused the increase. This revenue will be a continually declining resource due to more cities incorporating and sharing this fund. After the revenue estimates were made, the real blow came. Projected fixed expenses were going to increase by approximately $1.2 million in 1997. Before moving into the area of expenses, however, I would like to provide some additional information about revenues. Included are the 1997 Budget Message Page 4 decisions made by the Council and me related to revenue increases needed to balance the 1997 budget at $60,712,080 (all funds). a PROPERTY TAXES Citizens today are frequently expressing concern about property taxes. There was an effort in the Legislature this year to lid the property tax at 103%. I cannot speak to how the State spends the property taxes it receives, but I can account for how the City uses what it receives. In 1997, revenues from property taxes will be $6,475,000, or 37% of the General Fund Budget. This includes $1,153,700 collected for the EMS levy. The total amount budgeted for Public Safety is $8,414,300, or 48% of the budget. This point is graphically illustrated in Exhibit 1. The II% cost deferential for public safety, as well as the other 52% of the General Fund Budget, is covered by other revenue sources. In order to balance the budget this year, the full property tax increase of 106% was implemented (a 6% increase over last year). This increase is reflected in the above stated statistics. Obviously, had the tax been capped at 103% for cities, it would have been necessary to allocate even more of our diminishing resources to public safety, resulting in less funding for other goods and services. In terms of real dollars, at 3% the total revenue increase is 5.20 per thousand dollars of Assessed Valuation (AV) netting approximately $137,875. At 6%, the increase is 10.40 and nets approximately $275,750. (Exhibit 2 shows comparisons of all revenue funds between 1996 and 1997. Remember, 1997 numbers are estimates.) Note property tax revenues are higher than in the exhibit on the General Fund. This reflects the additional income from the Public Safety Bond the citizens passed in 1996 to build the new facilities. (The additional assessment for this will be .2560 per thousand AV.) r EMS LEVY The problem of how to fund the costs of Emergency Medical Services (EMS) is very complex. In addition to the income from the levy referenced above that goes into the General Fund, an additional $35,000 is receipted directly into Fund 4005, the Vehicle Replacement Fund. This totals $1,188,700 which is the total revenue generated from a levy rate of 45¢ per $1,000 assessed valuation (AV), This is an increase of 5¢ per $1,000 AV from the previous year and is the maximum that can be assessed under the conditions of the 1993 levy. The total cost for EMS is $1,357,260. The City has always underwritten a significant portion of the costs of this program out of the General Fund. Even at 450, there is not full recovery of the costs of the total program. This year $168,560 over and above the EMS levy revenues is being paid from the General Fund. EMS includes Basic Life Support (BLS) response from our fire stations and Advance Life Support (ALS) response by Medic 7. The Medic 7 Board has established a transport fee to help defray the ever increasing costs of ALS responses. This has resulted in a reduction of the City assessments from those originally projected for 1997. The cost differential is being absorbed by General Fund revenues. (Further information about EMS services can be found on the pink sheets in the Supplement section.) 1997 Budget Message Page 5 Your city property tax total assessment will be $2.72 per thousand AV, broken down as: Basic Tax $2.015, Public Safety Bond $.256, and EMS Levy $.450. • SALES TAX The only solution I see to the difficult issue of annually decreasing revenues is a much enhanced sales tax base. This is why I feel economic development and an expansion of the business base in this city is of paramount importance to this community. This year, sales tax revenues are projected to be $3,029,000. This is only 17% of our total general fund revenues. In other cities, similar to Edmonds, sales taxes represent between 25% and 35% of total revenues (see Exhibit 5). It is essential that this city foster economic growth and allocate funds to that end. For this reason, the Council and I have budgeted $10,000 for economic development activities. Without an increase in this important revenue source, Edmonds will be faced with the only other alternative - a reduction in the goods and services it provides in the future. • B& OTAX While on the subject of business in Edmonds, I would like to answer the frequently asked question: "What does the City do with the B & O tax it collects?" The answer is the City does nt collect a B & O tax. There has Weyer been a B & O tax in Edmonds. The Council has always opposed one because such a tax is regressive and an obstacle to business growth. The B & O tax businesses pay in Edmonds is a State tax and stays in the State budget. No part of it is channeled back to Edmonds. 1996 ENDING CASHBALANCE The 1996 budget book showed a projected ending cash balance of $100,000. As already indicated, revenue shortfalls were expected to zero out this balance. You will note, however, that Exhibit 1 shows an ending cash balance of $441,942. I am happy to report that when the 1997 budget was being prepared, the staff and I were able to find some alternative ways of funding a few of the items from other funds, that have historically been expensed in the General Fund. This provided a 1996 adjusted ending cash balance of $283,790. Toward the end of the year, it was determined additional expenditure cuts had resulted in savings of $158,152. The end result was the actual ending cash balance of $441,942. The additional savings were not known in December and are not reflected in the beginning cash balance. The budget will be adjusted after this book is printed so the changes cannot be reflected in 1997 estimates. However, a yellow addendum will be added behind this message which shows final 1996 budget numbers. 1997 Budget Message Page 6 ® ADJUSTED FUND ALLOCATIONS The Fund Information section explains where various special funds are located in this book. These special funds reflect the following adjustments: 1. Fund 125. After analyzing the legal restrictions on this fund, it was determined that $20,000 could be used to partially cover the flower program. The corner gardens are mini -parks that must be maintained. Some street maintenance can also be covered by this fund. $55,000 was reallocated from projected parks projects into Fund 111. The amount transferred from the General Fund to Fund 111 was reduced by this amount. The net gain (money not spent) in the General Fund was $75,000. 2. For 1996, Fund 111, (the Street Fund), had $355,000 budgeted for drainage. Of this amount, $177,000 was scheduled to be paid from Fund 411, the Combined Utility Fund. The rest of the cost ($178,000) was being covered from the General Fund. The Utility fund is supposed to be self supporting (an enterprise fund). All drainage costs should be covered by it. For this reason, the additional $178,000 expense was reallocated to fund 411. It is now covering the entire $355,000. The same process was applied to the 1997 budget. 1997 ENDING CASH BALANCE The net result of implementing these adjustments for 1996 is $258,000 of the positive ending cash balance you see carried forward into 1997. At the end of 1997, this ending balance is projected to be $144,200. It is my fervent hope that 1997 revenues are truly underestimated and that new businesses will generate more sales tax than anticipated, so there will be an even stronger balance than projected. • BUDGET CUTS In addition to these fund transfers, the balanced budget does reflect a property tax increase of 106% and an increase of the EMS Levy to 450 per thousand. This increased projected revenues about $245,000. In addition, approximately $467,000 in projected expense allocations were cut from the budget. About $200,000 of this was an allocation to the vehicle replacement fund. This is a one year adjustment due to unanticipated interest earning in that fund. This expense will have to be factored back in to the 1998 budget. One of the hardest cuts was the decision to eliminate the Dive Boat and Rescue Team as a program of the City. During 1997, every effort will be made to determine the most effective way to provide this service. It is expected that a new improved response effort will be developed. 1997 Budget Message Page 7 r TOTAL CITYBUDGET The $60.7 million total balanced budget for 1997 appears to be close to the $60.4 million 1996 budget. However, the ending cash balance is significantly different between the two years. We will actually be spending $5.5 million more in 1997. This is due to funds being used from reserve accounts, particularly in the area of capital improvements. The Brackett's Landing South Park area is finally going to be developed, and a significant amount of the work on the Public Safety complex will occur this year. Once again it is necessary to make a clarification. The final budget printed and distributed for 1996 indicated a total budget of $51 million. The ending budget for 1996 is over $60 million due to the passage of the Public Safety Bond issue and the sale of those bonds. That $9.275 million is currently in a restricted account, but must be factored into the ending cash balance. As you can see in the Capital Projects Budget, some of that will be spent in 1997 along with the funds reserved for the renovation of the new administration building. Ending cash balances for all accounts are shown in Exhibit 2 as $19,781,790. Without cash balances, the total amount appropriated from all funds for expenditures is $40,930,290, about a $5.48 million or 15.5% increase over last year. This amount should not be compared to the rate of inflation. That is an appropriate comparison when evaluating the General Fund and the amount spent on operations. In this case, you are looking at all funds, and the increases are due to the many one-time activities of the City. Please review the following chart as I explain each line: CATEGORY 1996 YEAR END actual 1997 BUDGET CHANGE PERCENT Day -to -Day Operations $23,770,914 $25,592.890 $1,821,976 7.7 Special Designated Activities 780,512 941,220 160,708 20.6 Debt Payment 2,458,967 2,553,630 94,663 3.8 Capital Projects 2,806,542 7,762,090 4,955,548 176.6 Equipment 433,845 602,030 168,185 38.8 All Other Activities 37,873 54.130 16.257 42.9 Interfund Transfers 5,159,835 3,424,300 1,735,535 33.6 TOTALS $35,448,488 $40,930,290 $5,481.802 15.5 OtALCUUM Z. Day -to -Day Operations fall into two categories --City expenses and external agency expenses called intergovernmental services. Expenditures in this intergovernmental category account for $2,456,780 and are graphically displayed in Exhibit 4. The increase in this area was approximately $450,000. 1997 Budget Message Page 8 Increases in City costs were caused by several things: 1) Roll -up costs due to annexations were approximately $200,000. These were onset by enhanced revenues from these areas. In fact, sales tax revenues from these areas helped significantly to increase this resource and, as already mentioned, revenue from the State Equalization Tax rose. 2) A reserve of over $300,000 was created for collective bargaining settlements. 3) Increased costs in operating the water/sewer/drainage utility. An interesting aside is that the 1996 budget for Day -to -Day Operations originally was $28,907,240. After the spending cuts that had to be made, we actually spent $23,770,914. This is $216,186 less than was actually spent in 1995 in this category. Even with some of the cuts reinstated in the budget for 1997 and the additional intergovernmental expenses explained above, projected spending is $25,592,890 ($3,314,350 lower than originally budgeted for 1996). Special Designated Activities refer to items funded by special accounts. The following is a list of these special funds. 5 ecial Designated Cate o . Funds-1997 Fund Number Fund Name Amount #113 Multimodal $561,200 #114 Street Beautification 15,000 #116 Building Maintenance 204,800 #117 Municipal Arts 64,760 #118 Memorial Street Trees 6,000 #120 Hotel/Motel Tax 59,440 #121 Employee Parking Permits 0 #122 Youth Scholarships 2,050 #123 Tourism Promotion 16,310 #124 Off Street Parking 15,000 #127 Gift Catalog 23,000 TOTAL $967,560 Schedule 3 1997 Budget Message Page 9 Debt Service increased significantly due to the new payments for Fire Station #10 and the Public Safety Bond. Following is a list of all the bond payments currently being made. DEBT SERVICE REQUIREMENTS --ALL FUNDS 1995 1996 1997 1998 1996 Public Safety $676,340 $507,255 1995 Financial Center $109,738 $423,370 425,370 421,870 1996 Fire Station #10 65,953 65,953 1995 Refundinq Librwy 336,643 324,860 328,610 317,410 1993 Public Works 149,168 151,280 148,130 550,280 1993 Water/Sewer 434,335 484,410 491,027 505,995 1992 Water/Sewer 599,000 597,440 600,180 601,955 1988 Treatment Plant 347,385 60,650 57,150 53,600 1977 Water/Sewer 432,795 438.210 437,230 439,600 TOTAL 2,409,064 2,480,220 $3,229,990: $3,063,918 xucuutc It Note that Fire Station #10, the Library, and the Public Works Building are all paid out of the General Fund, a total of $542,693. Public Safety is the new voted bond issue. The new City Hall is paid with a real estate sales excise tax. Water/Sewer are covered by LIDs. The Treatment Plant is covered from its own fund. Capital Projects increased. This was a result of the Public Safety construction and major park and utility projects. There is a list of Capital projects starting on page 160 of this book. Equipment expenses increased. Some purchases that were scheduled for 1996 were deferred to 1997. In addition, there was a transfer of approximately $90,000 into Reserve Account Fund 008 for computers and furnishings for the new City Hall. All Other Activities is up slightly due to additional funding for special projects. The General Operating Fund expenses are $17,517,640 in 1997 compared to $16,668,088 in 1996. This represents 43% of all the moneys that will be spent in 1997. As already indicated, Public Safety costs are almost half (48%) of the General Fund. In 1995, the percentage was 49%. However, the safety and security of the residents of Edmonds must be the top priority. Exhibit 2 demonstrates a comparison of 1996 and 1997 expenses in all areas. (Remember, ending cash balances have to be subtracted from totals to get expenses.) Reserves are set at $1,640,030. Exhibit 3 shows the Financial Emergency Fund is now over $1 million. The Council Contingency Fund at $451,130 is up significantly due to the reserves for collective bargaining plus an additional allocation from the General Fund. All labor contracts expired on 12/31/96. The fund balance on December 31, 1996 was $112,130. Even after wage adjustments are made, there should be a comfortable reserve. 1997 Budget Message Page 10 In an effort to extend the working relationship I am trying to foster with the Council, and on the belief that there is nothing more enlightening than first hand experience, I asked Council President Earling to encourage a Councilmember to join the budget review team. I was extremely pleased that Gary Haakenson agreed to serve in this capacity. He gave many, many hours of his time attending all the meetings. It was a pleasure having him with us, and I know it was an eye opening experience for him, as well as for me. I really appreciate his dedication, insights and interest. While the City Council, staff and I have been cautious in constructing the budget so as to not overestimate revenues, there may be a need to make further adjustments if revenues fall short. Difficulty in predicting annexation revenue, potential legislative action which could impact the tax structure, and sales tax shortfalls are all of concern at this time. This has been a very lengthy budget message. Every effort was made to provide all the information we thought you as taxpayers would like to know. Comprehensive information is the basis of all good decisions, and we want the Citizens of Edmonds to truly understand the finances of their City. If you have any questions or concerns, we would be happy to discuss them with you. We are committed to providing the quality service our citizens expect and keeping Edmonds the "Gem' of all cities on Puget Sound. p Barbara S. Fahey David O. Earling Mayor Council President BF/dm W inword6\Budget\Mybdgms7 CITY OF EDMONDS Cash Carryover - General Fund 1996 to 1997 Cash Carryover, January 1, 1996 Revenues Expenditures Cash Carryover, December 31, 1996 Budgeted Cash Carryover, December 31, 1996 Subtotal Reserved for possible refund to Wa. Natural Gas Police re -budget item for SNOCOM equipment Subtotal Transfer to Special Capital Fund, # 126 Request for temporary part-time clerical staff Net Unanticipated/Unbudgeted Cash Carryover $778,486 16,410,305 (16.668.088) *** $520,703 *** Note: This amount constitutes the actual beginning cash for the 1997 Budget (283,790) $236,913 (78,761) (40,000) $118,152 (79,370) (1,000) Addendum I u H J H F General Operating Fund 1997 Budget Vs 7996 Actual ($17 ,y 661.9 840 vs $17,110,030) 1997 RevlCash (Estimated Budget) 1996 RevlCash (Actual) Service Charge922' ,466 580 8% Miscellaneous ,90� 2% Other Taxes $2,512,800 74% Fines & Forfeitures $529,020 3 % Sales Tax $3,029,000 77% Licenses & Permits $343,400 2% Intergovernmental $2,699,350 15% Property Taxes $6,475,000 37% Beginning Cash $283,790 2% $1,336,568 8% $514, 952 3 % $2,414,400 14 % $505,189 3 % $2, 884, 435 17% $346,406 2% $2,564,020 15% $5,79 7, 900 34% $752,160 4% 1997 Exp/Cash (Estimated Budget) 1996 ExplCash (Actual) CommunityDevel $7,092,470 6% Public Works $ 7,729,900 70% General Govt $3,018,700 1701, Bond Debt $465,100 3% Cultural & Rec $2,727,270 75% Health & Welfare $69, 960 0% Public Safety $8,414,300 48% Ending Cash $144,200 1 % $7,066,980 6% $1,762,418 10% $2,616,506 75% $396,125 2% $2,440,240 14% $61,879 0% $8,323,940 49% $441,942 3% NOTE --Because the budget is passed before year end, Beginning Cash projection for budget year (1997) is estimated. Ending Cash Balance for previous year (1996) is actual from closing of books December 31, 1996. The City Council re -budgets the difference after the final year end report is given in January, 1997. This book is printed before adjustments occur. EXHIBIT 1 All Funds 1997 Budget vs 1996 Actual ($60,,712,,080 vs $60.,359.,119) 1997 RevlCash (Estimated Budget) 1996 RevlCash (Actuaq Miscellaneous $1,682,500 3% Service Charges $7,487,790 12% Interfund Transfers $4,508,830 7% Intergovernmental $7,315,130 12% Fines & Forfeitures $565,020 1 % Sales & Other Taxes $6,718,430 11 Properly Taxes $7,227,640 12% Beginning Cash $24, 855, 240 41 Licenses & Permits $351,500 1 % $1 1, 757, 064 19% $7,158,054 12% $6,179,839 10% $6,391,027 I 1 % $516,672 1 % $6,546,238 11 % $5, 952, 900 10% $15, 502, 995 26% $354, 330 1 % 1997 Exp/Cash (Estimated Budget) 1996 Exp/Cash (Actual) Equipment $602,030 1 % $433,845 1 % Capital Projects $7,762,090 13 % - - " $2, 806, 542 5% $5,159,835 9/ Interfund Transf rs $3,424 300 6% $2,458,967 4% DebtPoyment 2,553,636 4% , Doily®perations $25,592,890 42% AllOtherActivities $54,130 0% Ending Cash $19, 781, 790 33% Special Designated $941,220 2% $23, 770, 914 39% $37,873 0% $24, 910, 631 41 % $780,512 1 % EXHIBIT 2 Reserves All Funds 1997 Budget (thousands) $1,200 $1,000 ;:�i M, Fund Titles ® Financial Emergency ❑ Council Contingency R@ General EXHIBIT 3 Intergovernmental ($254565780) Expenditures Election Services $26,800 Sewage Contract $284,000 Pollution Control $10,660 Sno-Isle Library $854,400 ESCA $34,900 Medic 7 $398,000 trr r e FLaafsfor eS. arKs Non act S. , Fd' SNOCOM $378,180 Animal Care $20,000 Prisoner Care $253,320 State Auditing $38,490 EXHIBIT 4 G \ p \ \ C \4w p o CV) M M (O NO3 00 00 N V T- � O co O T- M L r 0)i le O m 619� 40)- 64 64 64 ER H •O O = W a c 0 cn o O t` M cn o r o r O LO N r c0 Ln O O w !� V N') O O r O O (D N O M C* L c0 0N �t N w l0LO cod9 6 N Y � •Z. O LO to N M 'ct M co O a+ N v r O r V� O O 0 a+ Q1 O M v ti 0) LO w Q1 C c0 co r r N N r N co r M ER 64 (f3 (R r w O O 0 a 6% 69 amu eo cv u o O o M r o M rr o CD r Ln o co Ln r to O C O O (O M (O (0 O C 0 N O ^N O to O ao 0 O N W (�j r~ t9 bF? Cl) LO O (� L N M J Val 40). i0 0 0 0 0 0 0 o e C to a0 CV c0 00 M i— C G w r O 0 fC C !4 M ILO r � O CN � a0 '7 00 w 649. � 6-0-� L O CL U t0 � � u cD °r- r- rn v v o V v m N O C v . (o iD LO o coo c m O 00 M In cn Ln r r L O M E u. Qi cc = ,E W C o ^ u r _ w E ` O CL C to •= O O. O > Q C L = y : Z N \V L r- 0 c x E (D 'C y a) a t::, ca .� �. a� E v� a'S > � O C W W ai c ON Q C 2 2 N a) + O .0 a) U 4? cc U O L O CL 2 C 'v- EXHIBIT 5 U '0 .+ c�dUf1. •o (y O Q, a CO L O ( to o O 'b LO y .� U O c cd O E E O c o o a. o > = L O 4. O ,� 0 3 i > ° r a. cd cca "d U 0 N CA �. (A C 'C O C O¢ O .� c E O> :d M GL d4 �' ccd O +- p .MJ N CO U O 'U >, p- t N O O c cz '. , cz ° O O O cd Eto > `' cqo c in on L ° H a cd w. . cd b aA �n O ..o 0-0 co = to o .� a�i . ,„ � cd o CO. . c� U CO O r O = OL cd to O O. L ° 0.0 b O .V 'O ° c E 3 .o O 3 c. vOi O $.. ° ,�. d OconocCO CO O ,n cd O 00 U vi Ob ocn o CD O E cz O � cd �y O cd O > .� '-' � E O N L O O cd c G. cd aS LL: .O Cd N +0+ to L > vc c -10 i C O cd �; «r cd cd CO CA i O O • � ,� TJ � � � •� p„ iO. � cd n L o 0 Ori � �' o U c O D U L O> b CO L, L L1. O 'b 0.� � c •L7 O L U �0., U O O L w, v, � c ?� C • �? c � � � cd C6 cn L E O on J ' -o rA cd ., cd .D c o ., - ,c o u °, o cd Cco F" v� cd fl. c +: • N O "G ^p O CL CO > boo ` 3 cd fQ it O U O G. �. U ccd -0 O cad .a 4 WHICH TYPE OF BUDGET SHOULD WE USE? The Cities Report ...* Size Type of Budget Used All Cities Small vs. Largo Line Item 60% 65% 48% Combination 20% 17% 21 % Performance 10% 9% 16% Zero -Based 9% 7% 14% The line item budget remains the traditional budget format for most cities. It is the grandparent of all the more specialized budgeting techniques. While the line item budget is not as popular as it once was, it is still the mainstay of municipal budgeting. Sixty percent of all cities use only the line item budget. Small cities rely more heavily on the line item budget than larger or medium-sized cities. As cities grow larger and more complex, their budgets grow too. While a small city's capital improvements budget may represent only a few projects, in a large city it will represent hundreds of projects. Therefore, line items in larger city budgets tend to lose their meaning. They become more removed from the actual projects and programs that are voted on in council meetings. To bring these more complex budgets into sharper policy focus, more than half of all larger cities have moved to some more specialized budgeting format, while only one-third of smaller cities have moved away from the line item. One city in five has moved to the combination budget format. The combination budget maintains the integrity of the line item, but embelishes it with zero -based or performance budgeting. Typically, a program or department that is of special interest to the council, mayor or manager would be targeted for "zero -basing" or performance budgeting. Combination budgets have the overall time -saving ad- vantage of line item with the policy advantage of zero -based or performance budgeting in targeted areas. Performance and zero -based budgets are each used by one out of ten cities, overall, and by more big cities than small ones. Their greater popularity with larger cities is probably due to the complexity of larger budgets, coupled with the more specialized manage- ment skills and the additional time required to im- plement these specialized budgeting procedures. *All statistics come from A National Survey of City Council Members, National League of Cities, 1980. DIFFERENCES IN PROCESSES Aspects of The Budgeting Approach Philosophy Technique Incremental Approach Functionally oriented (by division and department). Focused on justifying new incremental programs. Extrapolate past spending. Increment for inflation and new programs. Trim or eliminate, usually across the board, to achieve affordable level. Zero -Base Approach Program -oriented (by production or service). Requires all programs, old modified and new, to compete for the same scarce resources. Break up budget into understand -able decision packages. Analyze all packaeeg-ed rank them. Trim only discrete, marginal programs and packages, up to the level of affordability. End Product An aggregated set of numbers, often A clean, lean set of ranked priorities bloated beyond affordability and that can be rationally increased, understood by few, if any. Long hours or trimmed as circumstances warrant. often spent in bringing preliminary submissions to reasonable levels. Organizational Encourages "gamesmanship": Impacts Within staffs - Those who substantially inflate requests, knowing they A. -ill be cut, are implicitly rewarded, for they wind up with what they probably wanted anyway. Between staffs and budgeting Between staffs and top management - At the same time, those making responsible submissions are penalized with the inevitable cuts. Few make the same mistakes twice. The situation is polarized: Budgeting time is "dummy up" time. The burden of proof for spending is placed on top management. Facilitates rational analysis and decision making: - Those who do prepare a carefully prepared package will be more likely to be rewarded with a higher ranking. - Carefully devised results -oriented packages make heroes of their sponsors. All options are laid out for open discussion mutual evaluation, and agreement in businesslike atmosphere. The burden of proof for spending is placed on managers. C,F ED Azt MEDIC 7 Important Information about Southwest Snohomish County Emergency Medical Services (EMS) and Transport Fees * NEVER hesitate to call 911. All services will be provided regardless of ability to pay. • There is NO CHARGE for a response to your emergency. • The ONLY FEE will be for transport service, if required, to the hospital by a MEDIC 7 Advanced Life Support (ALS) team of paramedics. The Etne1rgenCv Medical Services (" in Southwest Snohomish County is a two level response. 1. When you call 911, a Basic Life Support (BLS) team is dispatched from the closest fire station to provide basic lifesaving procedures as quickly as possible. 2. If the situation warrants, a MEDIC 7 Advanced Life Support (ALS) team is dispatched from one of two locations to administer drugs and fully stabilize the patient. Historically, both levels of service have been covered primarily through an "EMS Levy" which could tax property up to 500 per thousand assessed valuation. The ALS level referred to as MEDIC 7 has been a partnership of cities --Brier, Edmonds, Lynnwood, Mountlake Terrace, Woodway, and Snohomish County Fire District 1--that shared the costs of the service. Due to Fire District 1 withdrawing from the partnership, the financial burden to the rest of the partners has increased significantly. The EMS Levy does not cover the total cost of the two levels of emergency medical services. To maintain the emergency medical service, it was necessary to find an additional revenue source to cover the costs of the program. After considerable discussion and research, the MEDIC 7 Board of Directors determined a $400 fee for ALS transport would be established beginning January 1, 1997. The fee for transports is a public policy decision that has been consciously made to relieve future tax burdens on member cities. Shifting costs to existing resources such as private insurance coverage, etc. is a prevalent nationwide trend. Although transport fees have been established, approximately 70% of the MEDIC 7 operational costs continue to be funded through EMS tax generated revenues, either through levies or a utility tax. The cities of Brier and Lynnwood will continue to underwrite their total MEDIC 7 assessments which means all residents of those two cities will continue to have their transport fees paid by their respective city. BF/dm W in W ord6\Fire96\Transprt FUNDING EMERGENCY MEDICAL SERVICES There are two components to Emergency Medical Services (EMS). When an emergency call comes into 911, a Basic Life Support (BLS) vehicle is dispatched from the Fire Station nearest the emergency. This response vehicle is staffed with two Emergency Medical Technicians (EMTs) who can provide basic lifesaving procedures to stabilize the victim. If the dispatcher determines from the information provided by the caller that additional medical assistance is required, they also dispatch a Paramedic Response Team. This team is trained in Advance Life Support (ALS) procedures. They are qualified to administer drugs and provide advanced lifesaving services. There are only two dispatch locations in this area for ALS Response Teams. One is located at Stevens Hospital; the other north of Lynnwood. It obviously takes much longer for the ALS Response Team to arrive than the BLS Response Team that is located in the immediate area. Maintaining this two tier response system is very costly, but it is seen as the best means to assure the highest recovery rate. The cost to the City of Edmonds to maintain the BLS services (first response) from each station is approximately $888,200. This is broken down as follows: EMS Administration $ 33,230 EMS Services $ 698,600 EMS Training $ 42,190 EMS Machinery/Equipment $ 2,500 Total $ 776,520 $ 776,520 All other overhead expenses @ 6% $ 54,680 In addition, each year funds are placed in reserve for future vehicle replacement $ 35,000 Debt payment on Station #10 @ 33.3 % $ 22,000 Sub Total $ 888,200 There is an assessment for 911 dispatch services referred to as SNOCOM $ 71,060 Assessment from Medic 7 $398,000 less the $97,000 credit for Transport Fees. (see next page) $ 301,000 Total EMS Costs $1,357,260 The total revenues from the EMS Levy assessed at the maximum rate of 45¢ per thousand dollars of assessed valuation is $1,188,700. The City is covering the $168,560 difference between the actual service costs and the EMS Levy revenues from the general fund. MEDIC 7 -Advanced Life Support -(ALS) Services and Costs The second tier, the ALS services, referred to as Medic 7, is extremely costly. In 1997, the total budget for the regional program is estimated at $1,320,374. In past years, these costs have been shared by all the South Snohomish County cities and the County's Fire District 1. With more and more of the County annexing into cities, Fire District 1 decided to withdraw from the Medic 7 program. This means the total cost of the program must be covered by the 5 participating cities. The original estimate for Edmonds' share of the 1997 Medic 7 budget was placed at $502,018. This would have been an increase of $202,873 since Edmonds had paid $299,145 in 1996. After lengthy discussions, Fire District 1 agreed to contract with Medic 7 for some services during the 1997 service year. The charges for these services have been set at $267,971. This had the effect of lowering each City's assessment significantly. Edmonds share of the costs of the Medic 7 services were recalculated at $398,000 for 1997, an increase of $98,855. The other cities were faced with significant increases also. The only city that felt they could cover the increases in Medic 7 fees was Lynnwood. As a result, the possibility of charging some type of fees was studied by the Medic 7 Board. The Medic 7 Board does not have the authority to assess taxes. It does, however, have the obligation to find the revenues to keep the program in operation. A fee is not a tax. It is a charge for use, similar to a fee to use a public swimming pool. Such fees are put into place to help partially pay for the costs of a service or program when other revenue sources do not fully cover them. The Board wished to find a way to implement a fee that would still make the service available to all without personal financial burden. The implementation of a transport fee meets that criteria. It was determined that many cities throughout the State do not provide transportation. It is done by private carriers that bill for the service. Services covered by the EMS Levy are the lifesaving procedures provided at the home. When private carriers bill, the bills are covered by insurance providers or by Medicaid. In essence, by providing free transport services in this region we are subsidizing an expense that should be covered by the insurance companies. This means that some of the taxes everyone pays are not being used to maintain the response services, they are covering transport fees. Given this assessment of the situation, the Medic 7 Board decided to start charging transport fees. The revenues generated from the fee will help cover the costs of the program and lower the assessment to each city. It is estimated that about $97,000 will be collected in transport fees for Edmonds which comes close to offsetting the increase in the assessment. The Transportation fee, set at $400, will only be assessed for ALS transports. There is no charge if the BLS unit transports. Funds would be available to cover transport fees for those who cannot pay them. In the event a hardship situation exists, no collection action would be taken. BF/dm WinWord6\Budget\EMSeapns �F EDzt DID YOU KNOW THAT..... . DEMOGRAPHIC FACTS Edmonds was the first town "Irx in Snohomish County. In 1908, the population of City of Edmonds Snohomish County was1,546. The population of Edmonds was 1, 114. In the 30 years between 1910 and 1940, the population increased by only 178. The City added more people (15,668) be- tween 1960 and 1970 than in any other decade in its history. This was primarily due to annexations occurring in the north- ern half of the City. By comparison, the City grew by only 3,065 people between 1980 and 1990. Annexations in 1995 increased the popula- tion by 4,170 from 31,310 to 35,480. The size of the City increased from 7.3 square miles to 8.28 square miles of land or 5,300 acres. Nkid At a population of 35,480, Edmonds is the 20th largest nil; city in the State and has about the same population as the City of Richland in Eastern Washington. Increases in population in Edmonds for the 20 year period between 1992 and 2012 without annexations are projected to be 6,035. Overall, approximately 95% of the City is developed. Of the remaining 5%, 3/4 is designated for residential use and 1/4 is designated commercial and industrial. WASTEWATER TREATMENT PLANT FACTS Other local agencies send flows to the Edmonds Wastewater Treatment Plant and therefore share approximately 57% of the operating costs with the City. Expenses are shared in the following estimated percentages: Mountlake Terrace 19% King County 17% Olympic View Water/Sewer District 15% Shoreline Wastewater Management District 6% The Edmonds Wastewater Treatment Plant serves an equivalent population of approxi- mately 80,000. The Wastewater Treatment Plant pays $270,100 a year in utility payments. Electricity $178,800 Diesel $43,000 Natural Gas $10,700 Ash Disposal $37,600 The Edmonds Wastewater Treatment Plant treats an annual average of 8.2 million gal- lons of sewage per day. DID YOU KNOW THAT.... The discharge permit from the Washington State Department of Ecology for the Wastewater Treatment Plant to pump treated water (effluent) into Puget Sound costs $48,000 a year. Approximately 500 tons of incinerator ash, the primary by-product from the Wastewater Treatment Plant, are generated annually. This ash is hauled to a local solid waste transfer station for disposal at an annual cost of about $38,000. Chemical expenses at the Wastewater Treat- ment Plant are approximately $72,500 a year. Solids Dewatering Aid $37,800 Disinfection $21,000 Dechlorination $7,500 Odor Control $6,200 ---------- ------------------------------- ��- STREETS/SEWERS/WATER FACTS The 911 Emergency number should be used to report street, sewer, and water problems, such as breaks in water lines. There are 177 miles of water mains, 186 miles of sanitary sewers, and 125 miles of streets and roadway in the City. Edmonds pays approximately $123,600 a year just for the electric- ity for the 2,325 street lights throughout the City. Sanding crews and the street sweeper crews work overtime when it snows in Edmonds! During a typical snow storm, the City's 3 sanding trucks spread sand on city streets as needed in the following priority: 1. Major Arterials, 2. Bus Routes, 3. Residential Streets. After the snow melts, the street sweeper is sent out to pick up all the sand that was de- posited just a few days earlier! Some of the sand can be re -used if it is clean enough. If not, it is hauled to an approved disposal site. Call the Public Works Facility, Street Sec- tion, 771-0235, for street sweeping or sanding requests. Normal street sweeping is done by the fol- lowing schedule: • Downtown streets --once a week; • Residential, curbed streets--4 times a year or as needed; ■ All others --as needed. Street maintenance staff in- spect and maintain approxi- mately 4,625 catch basins and manholes throughout the City. Sidewalks are the responsibility of the prop- erty owner. The City does not fund installa- tion or maintenance of them. Owners can build a sidewalk on their property them- selves, or they can get together with their neighbors to form an LID in their area to build sidewalks. Call the City's Engineering Department for further detail at 771-0220. Edmonds citizens use 1.1 billion gallons of water per year. DID YOU KNOW THAT.... Facility maintenance staff are responsible for the maintenance of the following 23 city - owned buildings: ✓ New City Hall Building; ✓ Public Safety Building (Police/ Fire Station #7/Court) ✓ Community Services Building ✓ Executive Building ✓ Finance Building ✓ Frances Anderson Center ✓ Library Building ✓ Senior Center ✓ Fire Stations #6 and #10 ✓ Civic Center Stadium ✓ Boys and Girls Club ✓ Old Public Works Building ✓ New Public Works Facility ✓ City Park Maintenance Building ✓ Meadowdale Clubhouse ✓ Edmonds Museum ✓ Chamber of Commerce Log Cabin ✓ Wade James Theater ✓ Public Safety Trailer ✓ Fishing Pier ✓ Cemetery Building ✓ Yost Pool Bath House There are 14 sewage lift stations which pump to the Wastewater Treat- ment Plant. These must be maintained weekly by Public Works Sewer staff. The City has 4 water reservoirs (2 con- crete/2 steel tanks) which are cleaned every 3 years. The Public Works Sewer staff TV's ap- proximately 30 miles of sewer pipe per year. (TVing is a method of detecting cracks, faults, and blockages inside the line by a video camera system.) This method of preventative maintenance has minimized considerably line breaks and sewer back- ups. POLICE DEPARTMENT FACTS The Police Department has 1.3 officers for every 1,000 Edmonds citizens. There is an average of 6 police officers on duty per shift, 3 shifts per day. It costs the City $75 to book a prisoner into the County jail plus $60 a day to house the prisoner in jail. Anticipated total cost for prisoner care in 1997 is approximately $250,000. MUNICIPAL COURT FACTS The minimum cost for a speeding ticket is $66. Of this amount, the City keeps $34, and $32 goes to the State. If the Judge re- duces the fine, the City gets less. If you receive a ticket for speeding in a school or play- ground zone, the fine is dou- bled. The Judge cannot waive or reduce this amount. FIRE DEPARTMENT FACTS The Edmonds Fire Department has 3 fire stations which are manned 24 hours a day, 7 days a week with 3 shifts of 4 Fire personnel per shift --a Fire Lieutenant and 3 Firefighters --to maintain a minimum total of 9 persons per station per day. eA:r# 54� DID YOU KNOW THAT.... The 3 Edmonds Fire Stations are: Station #6--8505 Bowdoin Way. Station #7--250 5th Ave. N. Station #10- 23108 88th Ave W. Fire vehicle numbers correspond to the sta- tion where they are based. For instance, Fire Engine #6 is located at Station #6. Average response times for fire and emer- gency aid calls in 1996, from the time of dispatch to arrival at the scene of the call, were: Aid Calls: 4 Minutes 51 Seconds Fire Calls: 5 Minutes 31 Seconds The Edmonds Fire Department pro- 1901 vides fire and emergency services to the citizens of Woodway and the Esperance area. Fire services for citizens in South Sno- homish County are provided under the um- brella of a Mutual Aid Agreement. Under this agreement, fire and aid calls are dis- patched from SNOCOM to the closest fire station at the time the emergency call is re- ceived. This allows for faster response or for backup response if more help is needed than is available at a particular station. This means your call for help may be met by a fire or emergency team from a non - Edmonds station, but it assures that you will receive the fastest, best response possible. There are 1,041 fire hydrants which must be serviced and maintained twice a year by the Public Works Street staff. The hydrants are flushed, painted, and marked with blue buttons to enable fire personnel to locate them quickly. In 1908, Cleveland became the first large city to ban the sale and possession of fire- works with its city limits. Edmonds followed suit 85 years later in July of 1993 with an ordinance banning the sale, use, and pos- session of fireworks. PARKS & RECREATION FACTS Edmonds has 20 City parks consisting of a total of 231 acres. A new park is currently under construction at Bracketts Landing South. Completion is anticipated to be the summer of 1997. Young people (13-16 year olds) in the community volunteered 6,347 hours helping younger children in Parks & Recreation Day Camps in 1996. 26 children received Youth Scholarships to participate in Parks & Recreation activities in 1996. Most of the scholarship funds were raised by other children! The adult softball leagues in the City of Ed- monds use 1,200 softballs each year. City Park was made handicapped ac- cessible (American Disabilities Act-ADA) and a new children's area was created in 1995. A new picnic shelter was completed and opened in September, 1996. Con- struction is about to start on 2 more and should be ready for use in April, 1997. Citi- zens can reserve these shelters for private picnics by calling Parks and Recreation, 771-0230. e&# 574a4 DID YOU KNOW THAT.... Dog owners can allow their pets off -leash on the beach at the south end of Marina Park. Don't forget to bring your pooper scooper and bag! Other City parks where dogs are allowed (only in areas that are marked and leash and scoop ` laws are in effect) are: Yost Park, Sierra Park, Pine Ridge Park, Maplewood Park, City Park, Mathay-Ballinger Park, and Seaview Park. Between April and September, the Parks Division provides over 225 picnic rentals to groups at City Park. It not only is the most popular park, but also the oldest, with community use recorded prior to the 1930's. Over 10,000 people participated in struc- tured beach and forest interpretive pro- grams in 1996. ;. It is estimated that the City's Flower Program --hanging s' baskets and corner parks -- will cost approximately $60,000 in 1997, including labor. Approximately 3,400 people attended the Arts Commission Sunday Concerts in the Park and Thursday Family Concerts last summer. The park concerts attract visitors from other parts of the country as well as from all over the greater King and Sno- homish County areas. The Library Plaza Room is one of the most popular locations for wedding receptions. Annually, the Park Division facilitates over 100 rentals for weddings and receptions. On an average, this equals approximately 2, sometimes 3 weddings a weekend! Approximately 40,000 citizens used Yost Park Swimming Pool for recreational pur- poses during the months of June, July, and August, 1996. During this same time period, 10,000 swimmers took lessons. Edmonds Parks and Recreation Depart- ment partnered with 22 community organi- zations in 1996 for special events and proj- ects. MISCELLANEOUS FACTS Before you cut a tree down on your prop- erty, call the City's Planning Division at 771- 0220. Some areas of the City are required to obtain a permit prior to removal of trees. Generally, sites that require permits prior to tree removal include: Steep slopes; prop- erties which are capable of being subdi- vided; and areas adjacent to streams and wetlands. Please call first to obtain a de- termination from the Planning Division prior to any removal. The flags displayed around the City 10 times a year on various holidays and special occasions are installed and maintained by the Edmonds Lions Club. The City pays $300 to have 17 flags displayed at Centennial Plaza eA!r# 5P4� DID YOU KNOW THAT.... Up until 1995, the zoning maps produced by the City had to be done by hand on pur- chased maps, which required a lot of man- ual changes. Today, thanks to the City's advanced technology, they are mostly done on in-house computers. The City will pay Sno-Isle Regional Library $854,400 for library services in 1997. Addi- tionally, the bond issue that built the Library was a Councilmanic Bond, and bond pay- ments will be $328,600 in 1997. The total cost of library services in 1997 (approximately $1,183,000) is covered by General Fund revenues. Libraries in most cities are funded by library taxing districts which is an additional tax Edmonds resi- dents do not pay. Check It Out! The City of Edmonds has its own HOMEPAGE ON THE INTERNET. Citizens can access information about City Councilmem- bers, agendas for City Council meetings, a calendar of events throughout the commu- nity, information about city government in general, plus other items of interest. You can send comments or questions di- rectly to us via the e-mail address on our HOMEPAGE: HTTP://OURWORLD.COMPUSERVE.COM/HOMEP AGES/CITY OF EDMONDS WA/EDMONDS.HTM Out of the property taxes you pay as an Edmonds land owner, only 22.75% actually goes into the City coffers. The rest is dis- persed to the Port, County, Hospital, and Schools as follows: City (special) 2.14% City (EMS) 3.76% City (regular) 16,85% 22.75% Port 1.94% County 11.11 % Hospital 2.05% Schools (local) 33.91 % Schools (state) 25,241) TOTAL 100.00% The City does not collect a B & O tax. There has never been a B & O tax in Ed- monds. The City Council has always op- posed one because such a tax is regressive and an obstacle to business growth. The B & O tax businesses pay in Edmonds is a State tax and stays in the State budget. No part of it is channeled back to Edmonds. The City of Edmonds subsidizes various outside agencies in the City every year. In 1997, the following amounts will be paid to outside agencies from the General Fund: Boys and Girls Club $2,000 Edmonds Alliance for Economic Development $10,000 South County Senior Center $35,000 Teen Hope $10,000 Additional subsidies will be paid out of Hotel/Motel Taxes in 1997 to: Edmonds Alliance for Economic Development $30,000 Sister City Commission $5,000 dm/VVinword6\Goa1s97\Factoids 1 /97 Purposg Qf Funds General Fund: General Fund is used to account for resources traditionally associated with general government which are not required to be accounted for in another fund. State law requires non -charter code cities to maintain a general operating fund. Principal sources of revenue are property taxes, utility taxes, state shared revenue and federal revenue sharing. Primary expenditures are for police and fire protection, parks and recreation and general administration. Special Revenue Funds: Special Revenue funds account for revenue from specific sources (other than Special assessments) or to finance specified activities as required by law or administrative regulations. Capital Projects_ Funds: Capital Projects Funds are used to account for the acquisition and development of capital facilities. The principal sources of funds are grants and bonds. Enterprise Funds: Enterprise Funds are established for government activities that are financed and operated in a manner similar to private business. Costs of providing services are primarily financed by user fees. Internal Service FM.Ods: Internal Service Funds are used to account for the financing of goods and services provided by one department to other departments of the City. Fiduciary Funds: Fiduciary Funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other government units and/or funds. These funds are classified as Expendable Trust, Non Expendable Trust, and Agency Funds. FUNDS BY CATEGORY General Fund and General Fund Types: 001 General Fund 002 Cumulative Reserve/General Fund 005 Reserve Fire/Aid Vehicle Fund 006 Emergency Financial Fund 007 Criminal Justice Activity Fund 008 Travel/Training/Equipment Fund 009 LEOFF Medical Insurance Reserve Fund Special_Reyenue Fund Types: 104 Drug Enforcement Fund 111 Street Fund 112 Combined Street Construction/Improvement Fund 113 Multimodal Transportation Fund 114 Street Beautification Fund 116 Building Maintenance Fund 117 Municipal Arts Fund 118 Memorial Street Tree Fund 119 Council Contingency Fund 120 Hotel/Motel Fund 121 Employee Parking Permit Fund 122 Youth Scholarship Fund 123 Tourism Promotion/Arts Fund 124 Off -Street Parking Fund 125 Park Acquisition and Improvement Fund 126 Special Capital Fund 127 Gift Catalog Fund 130 Cemetery Improvement Fund Capital Protects Fund T 115 Underground Wiring Fund 191 HUD Block Grant Fund 325 Capital Improvement Fund 326 Public Safety Building Construction Fund Enterprise Fundslyges: 411 Combined Utility Fund 412 Combined Utility Construction/Improvement Fund 413 Combined Utility Bond Reserve Fund 414 Capital Improvements Reserve Fund Intgrnal5ervice Funds Types: 511 Equipment Rental Fund Fiducia Funds Expendable Trust Funds: 621 Special Library Fund 623 Sister City Commission Fund Non-Exp a IQ Trust& P n i n F 610 Cemetery Maintenance Trust Fund 617 Firemen's Pension Fund OTHER FUNDS Following is a cross reference listing for funds other than the 001 General Fund. This should help you locate these funds with their details and descriptions in the 1997 Budget book. Fund Department Administer Budget Book No. Name of Fund of Fund Page No. 002 Cumulative Reserve/General Fund Administrative Services 300 38 005 Reserve Fire/Aid Vehicle Fund Fire 500 92 006 Emergency Financial Reserve Fund Administrative Services 300 38 007 Criminal Justice Activity Fund Police 400 � 60 008 Travel/Training/Equipment Fund Administrative Services 300 38 009 LEOFF Medical Insurance Reserve Fund Administrative Services 300 38 104 Drug Enforcement Fund Police 400 68 111 Street Fund Community Services 600 116 112 Combined Street Con struction/Improve ment_ Fund_ Community Services 600 142 113 Multimodal Transportation Fund Community Services 600 144 114 Street Beautification Fund Community Services 600 144 115 Underground Wiring Fund CommuniV Services 600 144 116 Building Maintenance Fund CommuniV Services 600 144 117 Municipal Arts Fund Community Services 600 146 118 Memorial Street Tree Fund_ Community Services 600 146 119 Council ContingencyContingen2y Fund City Council 100 10 120 Hotel/Motel Tax Fund Administrative Services 300 40 121 Employee Parking Permit Fund Administrative Services 300 40 122 Edmonds Youth Scholarship Fund Community Services 600 148 123 Tourism Arts Commission Promotional Fund Community Services 600 148 124 Off Street Parking Fund Community Services 600 148 125 Park Acquisition/Improvement Fund Community Services 600 150 126 Special Capital Fund Administrative Services 600 150 _127 Gift Catalog Fund Community Services 600 150 130 Cemetery Improvement Fund Community Services 600 152 191 HUD Block Grant Fund Communi Services 600 152 325 Capital Improvement Fund Community Services 600 154 326 Public Safety Building Construction Fund Community Services 600 154 411 Combined Utility Operation Fund Community Services 600 126 412 Combined Utility Construction/Improvement Fund Community Services 600 154 413 _ Combined Utility Bond Reserve Fund Community Services 600 156 414 Capital Improvements Reserve _ Community Services 600 158 511 Equipment Rental Fund Community Services 600 138 610 Cemetery Maintenance Fund Community Services 600 158 617 Firemen's Pension Fund Fire 500 92 621 Special Library Fund Administrative Services 300 40 623 Sister City Commission Fund Office of Mayor 200 19 dm W inWord6\Budget\OtherFnd C,F ED �� TABLE OF CONTENTS ReadersGuide to the Budget..................................................................................... BudgetProcess......................................................................................................... V Listingof Officials..................................................................................................... VI Boards and Commissions........................................................................................ VII OrganizationalChart ............................................................................................... VIII BudgetOrdinance.................................................................................................... IX BudgetSummary ..................................................................................................... XII Comparative Schedule of Budgeted Positions....................................................... XIII Revenue Summary ................................................................................................ XIV Expenditure Summary ............................................................................................ XV General Fund Revenue............................................................................................. 1 General Fund Expenditure Summary ........................................................................ 6 CITY COUNCIL 100 Expenditure Summary .................................................................................. 7 Administration...................................................................................................... 8 ContingencyFund 119....................................................................................... 10 OFFICE OF THE MAYOR 200 ExpenditureSummary ........................................................................................ 12 Administration.................................................................................................... 13 Personnel........................................................................................................... 13 MunicipalCourt .................................................................................................. 15 Sister City Commission Fund 623...................................................................... 19 ADMINISTRATIVE SERVICES 300 ExpenditureSummary ....................................................................................... 21 Administration................................................................................................... 22 Accounting....................................................................................................... 22 DataProcessing................................................................................................ 24 CityClerk.......................................................................................................... 26 CityAttorney..................................................................................................... 28 Non-Departmental............................................................................................. 30 Cumulative Reserve/General Fund 002............................................................ 38 Emergency Financial Reserve Fund 006.......................................................... 38 Travel/Training & Equipment Fund 008........................................................... 38 LEOFF - Medical Insurance Reserve Fund 009............................................... 38 Hotel/Motel Tax Fund 120................................................................................. 40 Special Library Fund 621.................................................................................. 40 Employee Parking Permit Fund 121................................................................. 40 POLICE 400 Expenditure Summary ........................................................................................ 42 Administration.................................................................................................... 44 RecordsManagement........................................................................................ 44 Investigation....................................................................................................... 46 Patrol................................................................................................................. 48 SpecialOperations............................................................................................ 48 K-9 Unit.............................................................................................................. 50 CrimePrevention............................................................................................... 50 YouthServices................................................................................................... 50 Training—_ ........................................................................................................ 52 Ordinance Enforcement..................................................................................... 52 Traffic................................................................................................................. 54 Property Management........................................................................................ 54 Criminal Justice Activity Fund 007..................................................................... 60 Drug Enforcement Fund 104.............................................................................. 68 FIRE 500 Expenditure Summary ....................................................................................... 75 Administration.................................................................................................. 76 FireSuppression.............................................................................................. 76 Fire Prevention & Investigation........................................................................ 78 Emergency Medical Service............................................................................ 82 FireStation #10............................................................................................... 84 OtherServices................................................................ .............................. 90 Accumulative Reserve Fire/Med. Aid Vehicles Fund 005................................ 92 Firemen's Pension Fund 617........................................................................... 92 COMMUNITY SERVICES 600 Expenditure Summary ...................................................................................... 94 Administration.................................................................................................. 96 Planning......................................................................................................... 100 BuildingInspection......................................................................................... 102 Engineering..................................................................................... ...... 104 Parksand Recreation.................................................................................... 106 Grounds Maintenance.................................................................................... 110 PublicWorks.................................................................................................. 112 Facilities Maintenance................................................................................... 114 StreetFund 111............................................................................................. 116 Combined Utility Fund 411............................................................................ 126 WaterDivision........................................................................................ .. 128 SewerDivision............................................................................................ 130 TreatmentPlant.......................................................................................... 134 Equipment Rental Fund 511.......................................................................... 138 Combined Street Construction/Improvement Fund 112................................. 142 Multimodal Transportation Fund 113............................................................. 144 Street Beautification Fund 114...................................................................... 144 Underground Wiring Fund 115...................................................................... 144 Building Maintenance Fund 116.................................................................... 144 Municipal Arts/Public Arts Acquisition Fund 117........................................... 146 Memorial Tree Fund 118................................................................................ 146 Edmonds Youth Scholarship Fund 122.......................................................... 148 Tourism Promotional (Arts Commission) Fund 123....................................... 148 Off -Street Parking Fund 124.......................................................................... 148 Park Acquisition/Improvement Fund 125....................................................... 150 Special Capital Fund 126............................................................................... 150 GiftsCatalog Fund 127.................................................................................. 150 Cemetery Improvement Fund 130.................................................................. 152 HUD Block Grant Fund 191........................................................................... 152 Capital Improvement Fund 325...................................................................... 154 Public Safety Building Construction Fund 326............................................... 154 Combined Utility Construction/Improvement Fund 412.................................. 154 Combined Utility Bond Reserve Fund 413..................................................... 156 Capital Improvements Reserve Fund 414...................................................... 158 Cemetery Maintenance Trust Fund 610......................................................... 158 Proposed 1995-1996 Capital Improvements Program ................................... 160 OTHER INFORMATION BudgetingProcess........................................................................................ 166 Zero -Base Budgeting Process....................................................................... 167 Zero -Base Budgeting Process (Graph)......................................................... 168 RankingSummary Form................................................................................ 169 Glossary of Terms......................................................................................... 171 CITY OF EDMONDS 1997 BUDGET Reader's Guide to the Budget Overview The budget is a financial plan for the City, presenting a forecast of expected resources and the manner in which those resources will be managed during the fiscal year. This plan is communicated in the budget document in several different ways, employing a variety of financial tables, graphs and narratives. Summary information is provided first in various formats, followed by more detailed data at the fund level. General Fund detail is provided at the department level. The Reader's Guide is provided to highlight the kinds of information contained in the various sections of the budget and to inform the reader where particular information may be found. Each major section is outlined below. Introduction The Introduction Section provides the City organizational structure, a directory of City officials and a membership listing of the various Boards and Commissions. Budget Message The budget message provides an overview of the entire budget, articulating the issues and priorities of the official making budget recommendations. Budget Ordinances This section contains the two ordinances adopted by the City Council that finalizes the budget process. The first ordinance presented implements the budget, setting forth estimated revenues, appropriations and beginning and ending fund balances. The second ordinance sets the regular ad valorem levy for all taxable property situated within the boundaries of the City. Budget ProcesslPolicies This section of the 1996 Budget begins with a budget preparation calendar outlining the budget process and time schedule. Narratives on budget policies and budget related financial management policies follow, providing the reader with a summary of the framework used to develop budged proposals in line with the needs and issues of the community. Budget by Fund The General Fund Section is divided into separate departments. Each department section begins with a detailed organizational chart. Next, is a summary page which includes a narrative describing the basic objective of the department. Included at the tope of the summary are the budget figures for various services provided as well as those for all other Funds for which the Director is accountable and responsible. Expenditure information by classification type for the years 1992 through 1996 for the department is followed by expenditure line item detail for each department, providing prior years comparison data. CITY OF EDMONDS 1997 BUDGET Reader's Guide to the Budget The other funds are displayed in a summary manner. Each fund section only provides revenue line item detail and expenditure line item detail without a lot of narrative detail. The budget document contains data identifying specific revenue and expenditure accounts. The data in the budget is presented in line item format. Revenues and expenditures are assigned an account number in accordance with the State mandated Budgeting, Accounting and Reporting System (BARS). An example of a typical revenue account and a typical expenditure account is presented below: Revenue Account: 001.322.10.01.000 001 = The first three number identify the fund into which the revenue is placed (001 = General Fund). 322 = The second three numbers identify the generic revenue source (322 = Non - Business Licenses and Permits). 10 = The two numbers identify the specific revenue source (10 = Buildings, Structures and Equipment Permits). 01 = These two numbers are optional and the City uses them to further identify specific revenue sources (01 = Building Permits). 000 = The last three numbers are also optional and are used if the City wants to further identify the revenue source. They relate to the two numbers which identify the specific revenue source. Expenditure Account: 001.000.04.514.23.31.008 001 = The first three numbers identify the fund from which the expenditure will be made (001 = General Fund). 000 = These three numbers are used to identify a group of interdependent, closely related activities contributing to a common objective or a group of allied objectives. Program numbers are determined by each entity. This field is not used for this particular expenditure account. 04 = The next two numbers identify the city department responsible for the expenditure (04 = Finance Department). 514 = The next three numbers identify the service being provided by the department (514 = Financial and Records Services). II CITY OF EDMONDS 1997 BUDGET Reader's Guide to the Budget 23 - The next two numbers identify the specific activity being performed (23 = Budgeting and Accounting Services). 31 = The next two numbers identify the type of expenditure to be made (31 = Supplies). 008 = The last three numbers identify the specific expenditure (008 = Office and Operating Supplies). These three numbers are applicable only to this expenditure account and relate to the previous two numbers which identify the type of expenditure. The sixth set of numbers in the above example identifying the specific activity being performed are called the object. The chart below lists the available objects that can be used to explain the category of appropriation. For example, in the appropriation line item 001.000.04.514.23.31.008, the "31" is the object that identifies this expenditure as Supplies. Object # Description of Object # 10's SALARIES AND WAGES. Includes all full time and part time wages and overtime. PERSONNEL BENEFITS. Includes pension and disability payments 20's made on behalf of employees. This includes Medicare, Social Security, Deferred Compensation, Unemployment, and Worker's Compensation. SUPPLIES. Includes office and operating supplies. Power, water and 30's gas purchased for resale, items purchased for inventory or resale and small tools and minor equipment. OTHER SERVICES AND CHARGES. All professional services, 40's communications, travel, advertising, conferences, rentals and leases, insurance, utility services and repairs and maintenance charges. INTERGOVERNMENTAL SERVICES AND TAXES. Intergovernmental 50's professional services, intergovernmental subsidies from Federal Funds, interfund taxes and operating assessments, interfund subsidies, interfund contributed capital and fund close-outs. III CITY OF EDMONDS 1997 BUDGET Reader's Guide to the Budget Object # Description of Object # CAPITAL OUTLAY. Land, buildings and structures, other improvements, 60's machinery and equipment, construction projects and capitalized rentals and leases. DEBT SERVICE: PRINCIPAL. Includes General Obligation Bonds, 70's Revenue Bonds, Special Assessment Bonds, and Revenue Warrants. Also includes capital leases and installment purchases, anticipation notes, intergovernmental loans and other debt. DEBT SERVICE: INTEREST AND RELATED COSTS. Interest on short 80's and long term debt, debt issue costs, debt registration costs and other debt service costs. INTERFUND PAYMENTS FOR SERVICES. Includes professional 90's services, communications, supplies and insurance. OTHER INFORMATION The other information tab provides an example of a cost center, which is the basis for modified zero -base budgeting, a glossary of commonly used budget terms and other general information. IV BUDGET PROCESS The budget document is developed in a manner to study and review the direction of the City of Edmonds. This document outlines the manner in which financial resources will be managed during the fiscal year. The course the City is taking can be changed through the allocation of resources. The major groups that participate in the budget process are the Mayor, City Council, Department Directors, Managers and interested Edmonds citizens. The budget document is read by a diverse audience. The budget must describe clearly and completely the nature and scope of policies, plans and programs for the year. The budget document is an opportunity for the public to acquire background information necessary to provide meaningful comment and feedback to members of the City Council and City staff during the year. The City of Edmonds budget process is designed to provide the essential structure for the financial planning, control and evaluation process of government, presenting a forecast of expected resources and the purposeful distribution of those resources. Once adopted, the budget is a formal expression of public policy on the City's objectives and priorities and on how resources will be provided to meet those objectives. The budget process and time limits are established by state law. The calendar for the City of Edmonds 1997 Budget is as follows: BUDGET PROCESS STEPS SEPT OCT NOV DEC 1. Estimates of revenue and expenditures prepared by departments 2. Estimates submitted to Finance Department for compilation -r�ht 3. Mayor reviews requests 4. Mayor's Preliminary Budget prepared and filed with a' City Clerk 5. City Clerk publishes notice of Preliminary Budget and public hearing = -<-==>===>:=-':=>:=> 6. City Council conducts budget hearings '=-` 7. Copies of Preliminary Budget are made available to the _:F public < x4}F 8. City Clerk publishes notice of public hearing on » Final Budget 9. Final hearing begins by first Monday in December? and concludes by 31st= 10. Council adopts balanced Final Budget The financial aspects of the budget are monitored in regular monthly reports issued by the Finance Department comparing actual expenditures and revenues with the budget. In these reports, financial data is presented at the same level of detail as the final budget. The budget can be changed (amended) at any time after it is adopted by the City Council passing another ordinance in an open public meeting. The budget is reviewed during the year to identify any adjustments. V LISTING OF OFFICIALS ELECTED MAYOR BARBARA S. FAHEY CITY COUNCIL PRESIDENT DAVE EARLING CITY COUNCIL GARY HAAKENSON ROGER MYERS JOHN NORDOUIST TOM PETRUZZI DICK VAN HOLLEBEKE JIM WHITE ADMINISTRATIVE SERVICES DIRECTOR ARTHUR HOUSLER COMMUNITY SERVICES DIRECTOR PAUL MAR FIRE CHIEF MICHAEL SPRINGER POLICE CHIEF ROBIN HICKOK CITY CLERK SANDY CHASE CITY ENGINEER JIM WALKER PARKS & RECREATION MANAGER ARVILLA OHLDE PERSONNEL MANAGER BRENT HUNTER PLANNING MANAGER ROB CHAVE PUBLIC WORKS SUPERINTENDENT NOEL MILLER MUNICIPAL COURT JUDGE STEPHEN CONROY VI Boards and Commissions 1997 Architectural Design Board James Chalupnik Linda Goodrick Jeff Oaklief Craig Pierce Steve Sullivan James Young Vacant Position Arts Commission Edwina Baxter Peter Hodges John Hustad Darlene McLellan Howard Rosenthal Carolyn Stark Angella Tapogna Cemetery Board Glen Grace Dale Hoggins Marvene McGinness Ruth Sater Esther Sellers Bobbie Sherman Rosemary Specht Dorothy Williamson Vacant Alternate Position Civil Service Board Chuck Cain Brian Comstock Vacant Position Disability Board Mike Deming, M.D. Ken Jones Councilmember Roger Myers Councilmember Dick Van Hollebeke Tim Whitman Library Board Fred Gautschi Mary Fisher Peggy Olson Marion Wilkerson Vacant Position Paid Firefighters Pension Board City Clerk Sandy Chase Mayor Barbara Fahey Firefighters (2) Administrative Services Director Art Housler Planning Board John Dewhirst Gary Grayson Lynn Lacy Marlo Massie Rob Morrison James Pidduck Melody Tereski Bruce Witenberg Sister City Commission Kenneth Chang Lawrence Cretin Albert Huff Dr. Ellen Kahan Valerie Cole Kelley Marlean Kelly Susan Luong lyoko Okano Janice McKee JoLynn Summy Richard Tarbuck Hellon Wilkerson VII Electorate Administrative Services Accounting Data Processing City Clerk Personnel Police Department Investigation Patrol Other Services Mayor Council Municipal Court Fire Department Supression Prevention Emergency Medical Services Community Services Planning Division Building Engineering Division Treatment Plant Parks & Recreation Division Grounds Maintenance Public Works Facilities Streets Water and Sewer Equipment Rental VIiI ORDINANCE NO. 3126 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1997, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 1997, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 1997, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and IX WHEREAS, the City Council did meet on November 26, 1996 which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 1997, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriates for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. Section 3. A complete copy of the final budget for 1997, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. Section 4. The Mayor or her designee is hereby requested and required as a condition of approval of the 1997 budget and future annual budgets to prepare monthly a report for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue X projections approved in the annual budget. This report shall conform to the City Council designated format established in 1994. Section- . This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 1997. APPROVED: MAYOR BARBARA S. FAHEY ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE CITY ATTORNEY: BY SCOTTSN ER FILED WITH THE CITY CLERK: 12 / 12 /96 PASSED BY THE CITY COUNCIL: 12 17 96 PUBLISHED: 12 /22 / 96 EFFECTIVE DATE: 01 /01 / 9 7 ORDINANCE NO. 3126 XI EXHIBIT A BUDGET SUMMARY 1997 1997 1997 FUND FUND BEGINNING + REVENUE EXPENDITURES = ENDING NO. DESCRIPTION CASH CASH 001 General Fund $283,790 $17,378,050 $17,517,640 $144,200 002 Cumulative Reserve/Gen. Fund 250,000 16,000 16,000 250.000 005 Reserve Fire/Aid Vehicle Fund 457,500 105,500 0 563,000 006 Emergency Financial Reserve Fund 924,700 120,000 0 1,044,700 007 Criminal Justice Activity Fund 21,000 401,930 405,170 17,760 008 Travel/Training & Equipment Fund 0 215,890 215,890 0 009 LEOFF-Medical Insurance Reserve Fund 141,000 78,300 0 219,300 104 Drug Enforcement Fund 60,220 47,670 72,000 35,890 111 Street Fund 127,440 1,226,020 1,241,890 111,570 112 Combined Street Const./Imprv. Fund 1,255,070 770,400 910,200 1,115,270 113 Mulitimodal Transportation Fund 100,320 767,950 561,200 307,070 114 Street Beautification Fund 15,000 900 15,000 900 115 Underground Wiring Fund 90 0 0 90 116 Building Maintenance Fund 147,000 84,000 204,800 26,200 117 Municipal Arts Fund 73,890 65,550 64,760 74,680 118 Memorial Street Tree Fund 9,800 800 6,000 4,600 119 Council Contingency Fund 129,130 322,000 0 451,130 120 Hotel/Motel Tax Fund 8,650 51,100 59,440 310 121 Employee Parking Permit Fund 2,200 3,000 0 5,200 122 Youth Scholarship Fund 2,350 1,500 2,050 1,800 123 Tourism Arts Comm. Promotional Fund 5,750 16,690 16,310 6,130 124 Off Street Parking Fund 87,000 13,000 15,000 85,000 125 Park Acquisition/Improvement Fund 986,700 1,135,000 2,097,000 24,700 126 Special Capital Fund 828,680 379,400 1,193,460 14,620 127 Gift Catalog Fund 42,860 8,300 23,000 28,160 130 Cemetery Improvement Fund 137,000 116,800 174,600 79,200 191 Shared Revenue -Comm. Dev. Fund 0 150,000 150,000 0 325 Capital Improvement Fund 138,000 19,000 77,000 80,000 326 Public Safety Building Construction Fund 9,125,000 1,016,340 2,143,850 7,997,490 411 Combined Utility Operation Fund 1,958,630 8,020,670 9,389,650 589,650 412 Combined Utility Const./Imprv. Fund 1,277,100 755,000 1,175,000 857,100 413 Combined Utility Bond Reserve Fund 2,220,600 1,615,160 1,584,110 2,251,650 414 Capital Improvements Reserve 901,260 382,060 670,000 613,320 511 Equipment Rental Fund 2,357,720 494,830 875,140 1.977,410 610 Cemetery Maintenance Fund 334.940 22,000 0 356,940 617 Firemen's Pension Fund 432,800 39,000 38,000 433,800 621 Special Library Fund 7,580 380 100 7,860 623 Sister City Commission Fund 4,470 16,650 16.030 5,090 TOTALS $24,855,240 $35,856,840 $40,930,290 $19,781,790 EXOTA07 XLS X I I �F ED �,1 �� CITY OF EDMONDS COMPARATIVE SCHEDULE OF BUDGETED POSITIONS (FTE) For the Years 1991 -1997 ELECTED OFFICIALS: Mayor and Seven Council Members GENERAL FUND: D PAE RTMENT 1991 1992 1993 1994 1995 1996 1997 City Council -Council Assistant .5 .75 .75 .75 .5 .5 .5 Office of the Mayor (includes Mayor) 2 2 2 2 2 2 2 Personnel 2 2 2 2 2 2 2 Municipal Court 4 4 4 4 4 4 4 Court Criminal Justice Funding 1 1 1 1 1 1 1 Administrative Services Accounting & Data Processing (1) 11 11 10 11 11 11 11 City Clerk 4 4 3 4 4 5 5 Police 43 42 40 41 46 58 59 Stevens Hospital Security Contract 4 6 6 6 6 6 6 Police Criminal Justice Funding 7 7 8 8 5 0 0 Drug Enforcement Fund 1 1 0 0 0 0 0 Fire 29 29 29 29 29 29 29 Fire Station #10 0 0 0 0 0 12 12 Community Services Administration 5 5 5 5 5 5 5 Planning/Building 9 9 10 10 10 11 11 Engineering 10 10 9 9 9 9 9 Parks & Recreation 6 6 6 6 7 7 7 Grounds Maintenance 10 10 10 10 10 10 10 Public Works Administration 3 3 3 3 4 4 4 Facilities 10 10 10 10 11 11 11 SUBTOTAL 161.5 162.75 158.75 161.75 166.5 187.5 188.5 STREET FUND 11 11 11 11 11 12 12 CEMETERY 1 1 1 1 1 1 1 WATER/SEWER FUND: Water 9 9 9 9 9 9 9 Sewer 7 7 7 7 7 7 7 Treatment Plant 12 14 16 17 17 17 17 SUBTOTAL 28 30 32 33 33 33 33 EQUIPMENT RENTAL FUND 3 3 3 3 4 4 4 TOTAL 204.5 207.75 205.75 209.75 215.5 237.5 238.5 CITY POPULATION EMPLOYEES CITIZENS EMPLOYEES Mountlake Terrace (2) 20.050 125 161 1 Edmonds 35,480 238 149 1 Kirkland 43,160 306 141 1 Mercer Island 21,260 152 140 1 Lynnwood 32,420 273 119 r Bremerton 39,610 347 114 1 NOTE: (1) The Water/Sewer Utility Billing Clerk's position is budgeted under Sewer, but the person is located in the Finance Building and supervised by the Accounting Manager. (2) The City of Mountlake Terrace Is the only city without a Treatment Plant. It takes 10 - 15 FTE's to operate a Treament Plant. FTE97 XL9 XIII o 8��Npp rSsaO SO �i Nmgi v� 'tao^oS �gCnr SN vO $ gr Cr) N M N CO 47 0) U) M NNS Om M o$ ^A o S Sm N N N �i O ^ N m 0 m� m M 7 Cl)F 7 N lV O 01 N fV K W ZLuW CIES O Co. pO O S. C O g $ Sp tOrD fr l'1 O c0 LLf/� U S S l�l {(gyp m t > N N S 1A L g F Z W M m (O u1 ZLul 0 V) W plON pm pO p ` oM Sf� O p cc S� OpSNOp p O O p S CL O p p mM S W jO OO N h m N 0 cc � M � N a7 H N O P LU O O pp ZLL W N fm�l N LL LL O p N V1 W S N 0 S Si 0 S S, LLI w U N N O m O O 1 (�} _ c M N N m LO Co f� ¢ 0 > co L m N U N O O O O S S O 5W R S N �D N fm0 O O O O 42 � Z U) am m$ 2 N v a: W O 1A U,M Cl) Ot W W w O 71 ¢ W ry N V1 U) N a W V) 10 O W O O O N M w4 p z w m O N W H W O pOp S OOp 4pp A O 0 N 0 Z PI (V N N W m J R7 Qn r } �Q m O ID O O O F a � J W H M T j y N w 0 0 $ 0 0 xx o o M d¢ v M v In0 n � co w a ZO IA O O O N y O M S OI 00 m m N w N (mo O fD m O O O S wO f00_ N N m 1A V Z Cl) O f� v p 1� NMM CON N N h m N 1h m 1A COr O h N h Y/ Z co 1n C N N a fD ^ S 1� N m UD (,I 7 M M 1n f� N O M YI N -Wm N M m m N (V 07 M M a v6 W U � 0) lV N m YI li C v m LL v 0 9 N C LL v v C LL LL C v _ , aC v = LL LE LL U C LL W I1�1 0 v � C yy v LL a U. J Qq C O> 2 Ly Z yyZ� Z v LL U-NL=LE CO v v c C v LL E IL C N O E W lL lL GY WW C y y'� Z a W 1��pp S C IL O C, OI V v y LL C d IL a G v d Q LL C pCp vcp C C LL v 0 m LL N 'O W U O C C E LL E �% O U m W LL N C c c ii ~ m LL c L E c 2 lLL C N E ii E p o w a 0 �_ E L° � v c '- L^ Cg a 9 �i a c m—aD- E. m e Z• o F LL :c i� v w~ '' o 0~ a o a .0 a E ° D 7 ID j m a L° U LL i iL ' i LL `8 c V of S E y J U m FF _ ,y Z� L�+ LL a E � c •a o '� o C s¢ U w 'n 'n n w E 6f E c w 2 5 0 c>> d Q�p o E o m y Ey r 1p� o E3 tpa v Eli T C7 U W U H J D v) U fn m f U= W} F- LL U' U 0) V d U U V U W U li W CO M Q m m m mZ U 7 N M O A m' m m 0^N pp- N M a 0 � N M $O O ^`v M M m m m m mNLL XIV J .J~j m 0 OWI O ,D � O m VOi 1� pO f0 11� aO m Of l00 Qp O o 0 o f0'1 Ol o t00 r A O Ol o a o M N o u1 o o m o o l� (? I� V Of m Ol i C N O OI m n Si m IO OI a t? m �fi � o O n rn m c7 m a y N Of o a m n N m ¢(J CmIOmNO �Nmmmm Gn ��fyy If)m eNv7 Qin to lOmN mO mvi lhNO m In On mNlOM NfG n O U N_ N 1O C m IO m a m n. to n 00 IO m m C N O IO N m �- f7 In r vI vl N O N O IO N If7 IO n M M m 10 IO 1� N m to l7 CI It CNNOn -n m Nuf O V NNrfn Om N� a -N N.-« mOmNmt7v t7 C n1 n W r N N O N N to - N O O O O O O o O pp O O O O O O O coo 10 O m n n n O pp O O O O O O O O O O O p O O O O O O p 0 0 0 0 0 m O O UI Z x Cl! N O O n r In m In N O m N (Q (q N m m to N m r O n m r N N R cq O m In O voi O C m m C O m ro V m m ' ❑ Q - v C ovivn i0 m C o ui� nn !7 - O N n IO Nr- vi�frico (14 ri m N .- N n onmw m m m IO ofn0mn n If) t7 WU N W O N Cl) C ^ lf7 m N w m m N C ❑ W O O O m O wO O 000 WO O 0 O O O O Om Oo Oui Om O O OzU,w U v o orn o > m cy n n oO N m vOi O m L z w m 60 N 4 Wfj ry m 49 tc F ❑ F W 0 0 voi o r Q W Lri fW0 N n m❑ Q C � C m a -aN z O o 000 00 0 0 0 0 0 0 0 00 Cl) On CO 00a U)00 W m 0 n m 0 In 0 W 00 m 0 0 0 0 O�n00 co 00 0 0 0 0 0 0 0 0 0 0 m 0 US SD l70 00.00 W w z, r C n m Cl) N w O m Ln N N {'/ �f1 ci m m m r r 0 0 m O N O C 0 0 10 n O O m zwW m YI 0 Cl) mm m ^ nIn C O n. V) 92 O n n O n10 m10n mNr O OI n 0 m N m n a m N �Om maw U H o 0 0 0 0 o In fA m m N IO 10 I(4 0 0 V! 0 O 0 0 O O 0 O O O . w mmn C m N IA O N W p I! p Nco m N m m O N C❑ z l� N a N N W w w r J J O a Lyj () F o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C O 10 m O O IA m m C m m n N 0 m 0 a9 0 0 W m 00 0 O m O 0 m 0 0 0 0 0 0 IO O O O m 0 m 0 IA W Z W L m v_ - m O O m n (O C C In r c r n h r (n Cl! O m N In O l'] O O m ( N a U) J 00 N m C U) M m If) n O C LO m OI O In 10 n n 1f1 m C n Y7 N N O N m NO O N W N N m O) C fr1 It) N m If) N N In O 0 r •-- r Cl)i0 N N m �ma ? w w Wa 0�00 Om O O OC OO O O OO O O O O JO m I) n O Nm C C 0m IO O O O O O OO O Or m O OOOOOOOOOOOOOOOOOOmOO Nn O« NN co- r ONN mm �C^ m O m vi C m u) a � CnOO w m rn F O O o o 0 0 0 0 0 0 0 0 0 0 0 0 Cl) m m m O N N f7 N n to 0 w 0 m 0 n on m 0 NNw m mmm _ Cv mNN �OOOmC�OcO (nm to � (O C q Lq o w t fA N O t0 m C O1 a) m 7 � m O_�� m m m I'- fn Ln C m O If) N f� m C w m 2 N mm Nf+f NIO nIA N m R C O m C N m N In N Jz In N QWO tq m LL w z 7 m m ❑ U C C z O m c LL r �EE w c Z m u m U aTi 2 d to U. 'm i- mE 2` cm��`m w coccnu°-'J9.— cd�D3rn w U 8 o u c U Q � w p E 'c - c m c Y ._ (7 L'IEwCcL'Ba3moc�cmE>> ¢ y0Oaiif z-9iiUn mwac9am ~O y o 0 0 0 0 a 0 0 0 0 0 0 0 y oy y H N N m m f'1 ln Cl) N CC 10 m (O INO m t0 ID m IWO m C N v v U) c w ii v v v c U O v li > C.c O O li C C v LL w C o c LL LL' C LL W y z LL Z C C K G lL LL p 00 C W N li Q y 2 v v ❑ LL y LL d d E c v v c v v E E❑ v c c E umi > > IZ11 y d m E u v C c O j O m LL C O j- d' N LL lL C um 2`a c in > >u• LL € v > E oU d'v to 'w m> v>> c i� LL LL y w >, v w o' E W E LL m L c c 13 L o ❑ >'uuwc- (joaoccc�c�cnELLE� (D9d50Um°w cccv0 z N o M 0),D- aci m c".c cLL� o x.-t o c 2 LL c o w E'> > E S d oLL E LL F waSLic�E wL° 3?: yjmieL)-eo o ��m4=�0cc� E m W U�ci� Wmfm vm ~o m i ❑10 �j =d `LL ~�aE»o 2L° viL mEyvc¢q aw ovm cU mEo -m wLu¢- am m w mEm?y Wm o o_ O�J¢F--- m EZ « 0 `CD a s nSam _ cEm E> p 2�EmamEE jyi mEc�iyozmyoon myO '0 0pJ¢- CL v. �m�ioxW>UWm W 0H❑a 0imEgOa_000U 0 0 0 0 �- N N N N N N fie N OI N N o �ac� 00� �fn fnaavaln ip 1p XV REVENUE DETAIL Department: REVENUE Fund: GENERAL Fund. No.: 001 { Account Number Receipted Description 1996 Budget 1996 % Receipted To Budget Budget 1997 dget to Actual L_7$ % 308.00.00 BEGINNING CASH $752,160 $752,160 100% $283,790 ($468,370) -62% TAXES 311.10.00 Property (Regular) $4,867,348 $4,871,600 100% $5,321,300 $453,952 9% 311.10.01 Property (EMS) 924,552 933,000 99% 1,153,700 229,148 25% 313.10.00 Sales (Retail) 2,884,435 2,915,000 99% 3,029,000 144,565 5% 316.43.00 Gas Utility (5-3/4%) 177,657 249,920 71% 260,200 82,543 46% 316.46.00 TV Cable (5%) 136,243 126,290 108% 133,400 (2,843) -2% 316.47.00 Telephone Utility (5-3/4%) 613,004 567,350 108% 575,000 (38,004) -6% 316.51.00 Electric Utility (6%) 866,836 855,650 101% 886,000 19,164 2% 317.00.00 Wtr. Util. Srchrg. (5-3/4%) 166,901 175,000 95% 185,000 18,099 11 % 317.20.00 Leasehold Excise 108,566 101,000 107% 103,200 (5,366) -5% 318.55.00 Gambling 345,192 360.000 96% 370.000 24.808 7% TOTAL TAXES $11,090,734 $11,154,810 99% $12,016,800 $926,066 8% LICENSING&PERMITS 321.70.00 Amusement $8,180 $8,800 93% $9,000 $820 10% 321.80.00 Business Lic. Penalty 980 1,000 98% 1,500 520 53% 321.90.00 Business License 50,635 46,000 110% 46,000 (4,635) -9% 321.91.00 Business Fire Permits 470 800 59% 1,000 530 113% 321.92.00 Garbage Utility Franchise 9,875 12,000 82% 12,000 2,125 22% 322.10.00 Building Permits 246,391 255,600 96% 242,400 (3,991) -2% 322.30.00 Animal License 11,499 13,200 87% 13,200 1,701 15% 322.40.00 Street & Curb Permits 10,520 15,700 67% 12,000 1,480 14% 322.90.00 Non -Bus. Lic. Permits 7.855 6.300 125% 6,300 (1,555) -20% TOTAL LICENSING & PERMITS $346,405 $359,400 96% $343,400 ($3,005) -1% INTERGOVERNMENTAL 331.22.00 Federal COPSFAST Grant $25,000 $25,000 100% $99,000 $74,000 296% 333.11.30 Env./Beach Ranger Grant 0 2,000 0% 0 0 0% 333.11.40 Coastal Zone Mgt. Grant 2,089 8,000 26% 0 (2,089) -100% 334.00.00 State Grants - Other 0 0 0% 14,000 14,000 0% 334.04.20 Growth Management Grant 7,770 8,000 97% 0 (7,770) -100% 334.04.40 Stevens Healthcare Grant 24,000 24,000 100% 25,000 1,000 4% 335.00.81 Mobile Home/Trir. Excise 9,904 9,800 101% 10,500 596 6% 335.00.83 Motor Vehicle Excise Tax 478,491 415,860 115% 414,000 (64,491) -13% 335.00.91 PUD Privilege Tax 100,101 102,000 98% 103,000 2,899 3% 336.00.85 Equalization Sales Tax 648,069 609,000 106% 824,000 175,931 27% 336.06.94 Liquor Excise Tax 101,310 99,000 102% 97,600 (3,710) -4% 336.06.95 Liquor Board Profits 192,031 189,800 101% 188,400 (3,631) -2% 337.07.10 Recycle Grants 30,206 29,600 102% 29,600 (606) -2% 337.07.30 Interlocal Commute Trip 2,176 0 0% 0 (2,176) -100% 338.21.00 Law Protection - Hospital 306,010 308,000 99% 301,350 (4,660) -2% 338.22.00 Fire Protection - Wdwy. 126,110 126,000 100% 146,300 20,190 16% 338.23.00 Fire Protection - Dist. #1 495,386 455,900 109% 431,200 (64,186) -13% 338.24.00 Campus Safety - Sch. Dist. 15,367 16,760 92% 15,400 33 0% TOTAL INTERGOVERNMENTAL $2,564,020 $2,428,720 106% $2,699,350 $135,330 5% -1- Department: REVENUE Fund: GENERAL Fund No.: 001 NARRATIVE TAXES The largest single source of revenue is property taxes which make up 37% of all revenues. Due to limitations imposed by the state legislature, revenue from regular property taxes cannot exceed 106% any one year unless the full 106% had not been levied in previous years. The EMS levy rate is limited to 50 cents per $1,000 of assessed property valuation. The City is limited to 45 cents by the vote of the people in March of 1992. Sales tax revenues generally increase about 4%. The larger increase in 1997 is attributed to businesses that annexed into the City. The same for utility taxes which are limited to 6% except for the Water Utility Surcharge. This budget proposes the common increase in property tax revenues of 106% and an income in EMS levy rate to 45 cents. These increases are needed to pay for the increase in Public Safety budgets. LICENSES AND PERMITS License and permit activities are user fees that are derived from various regulatory activities of the City. The bulk of the revenue is derived from building construction activities. Since this activity is dependent upon new construction it can be an unstable source of revenue. This source of revenue has been increasing fairly well over the past few years. INTERGOVERNMENTAL This revenue source is made up of three major categories: (1) grants, (2) state shared revenues and (3) interagency contracts. Grants consist of both State and Federal monies. State collected revenues are shared with all cities on the basis of per capita distributions. These revenues are derived from three main sources: liquor sales, gasoline taxes and motor vehicle excise taxes. This revenue source has significantly declined this past year primarily due to the need to spread these revenues over a larger population as areas incorporate into cities. Interagency contracts exist with Stevens Hospital for police security; Town of Woodway for fire/emergency medical services; Fire District #1 for fire/emergency medical services and Edmonds School District for campus protection at Edmonds/Woodway High School. -2- REVENUE DETAIL Department: REVENUE Fund: GENERAL Fund, No.: 001 Account Number Receipted Description 1996 Budget 1996 % Receipted To Budget Budget 1997 Budget to Actual $ % CHARGES FOR SERVICES 341.50.00 Sale of Maps & Books $1,123 $1,700 66% $1,700 $577 51 % 341.70.00 Resale Items 20 0 0% 0 (20) -100% 341.90.00 Other Gen. Government 10 600 2% 2,000 1,990 19900% 342.20.00 Fire Training Classes 4,710 5,000 94% 0 (4,710) -100% 342.30.00 Charges for Home Detention 2,100 1,900 111 % 1,000 (1,100) -52% 342.40.00 Inspection fees 1,967 1,600 123% 1,700 (267) -14% 342.60.02 Ambulance Transport Fee/ALS 0 0 0% 97,000 97,000 0% 343.20.00 Eng. Fees/Charges 58,742 27,300 215% 26,000 (32,742) -56% 343,83.00 Storm Drainage Fees 2,460 5,150 48% 3,500 1,040 42% 343.93.00 Animal Control Shelter Fee 4,107 3,250 126% 3,500 (607) -15% 345.81.00 Zoning/Subdivision Fee 17,263 19,500 89% 19,800 2,537 15% 345.83.00 Plat Insp./Plan Check 117,360 125,100 94% 125,800 8,440 7% 345.86.00 Cert/Photo/Rec Srch Fee 3,383 4,200 81 % 4,300 917 27% 345.88.00 S.E.P.A. Review 5,759 4,500 128% 5,000 (759) -13% 345.89.00 Shoreline Mngmnt. Permit 539 600 90% 500 (39) -7% 347.30.00 Swim Pool Entrance Fee 44,291 44,000 101 % 45,000 709 2% 347.31.00 Swim Pool Locker Fee 878 500 176% 500 (378) -43% 347.32.00 Swim Pool Class Fee 39,396 44,000 90% 45,000 5,604 14% 347.60.00 Recreation Program Fee 488,928 480,000 102% 482,000 (6,928) -1 % 347.61.00 Fitness Activities 3,894 6,000 65% 6,000 2,106 54% 349.18.00 Overhead Chg. to Utility 470,000 470,000 100% 497,400 27,400 6% 349.95.91 Interfund Services 69,637 94.650 74% 98,800 29,163 42% TOTAL CHGS. FOR SVCS. $1,336,567 $1,339,550 100% $1,466,500 $129,933 10% FINES & FORFEITURES 341.31.00 Recording of Legal Doc. $696 $0 0% $80 ($616) -89% 338.12.00 Shared Court Costs 20,913 22,000 95% 18,800 (2,113) -10% 341.32.00 Warrant Fees 12,139 23,500 52% 16,170 4,031 33% 341.62.00 Court Fees for Photocopies 242 200 121 % 170 (72) -30% 342.33.00 Probation Charges 19,653 21,900 90% 23,460 3,807 19% 342.37.00 Booking Fees 2,558 2,000 128% 1,100 (1,458) -57% 352.30.00 Proof of Ins. Penalty 2,826 1,600 177% 1,690 (1,136) -40% 353.10.00 Traffic Infraction Penalties 230,370 220,620 104% 220,850 (9,520) -4% 353.70.00 Non -Park. Infrac. Penalties 141 200 71 % 170 29 21 % 354.00.00 Parking Infraction Penalties 19,738 18,000 110% 25,570 5,832 30% 355.20.00 DWI Penalty 15,088 22,500 67% 22,940 7,852 52% 355.80.00 Crim. Traffic Misdemeanor 69,072 68,600 101 % 92,630 23,558 34% 356.50.03 Investigative Drug Buy 366 800 46% 250 (116) -32% 356.90.00 Non -Traffic Misdemeanor 59,366 55,400 107% 57,250 (2,116) -4% 357.30.00 Criminal Cost Recoupment 43,999 42,800 103% 35,610 (8,389) -19% 357.32.00 Witness Cost Recoupment 887 2,700 33% 2,170 1,283 145% 357.33.00 Public Defense Recoupment 5,269 9,400 56% 7,920 2,651 50% 357.35.00 Court Interpreter Recoup. 1,866 700 267% 580 (1,286) -69% 357.37.00 Deferred Prosecutor Cost 0 300 0% 1,690 1.690 0% TOTAL FINES AND FORFEITURES $505,189 $513,220 98% $529,100 $23,911 5% -3- Department: REVENUE Fund: GENERAL Fund No.; 001 CHARGES FOR SERVICES This revenue source consists of user fees that are derived from a wide variety of activities. Revenue from recreational services tend to gradually increase with community growth and regional demand. Recreational fees make up 35% of this revenue source. Overhead charge to the Combined Utility also makes up a large part of these revenues. Since the Combined Utility is a self sustaining entity by State Statute users of the utility are required to pay all costs related to the operation of the utility. FINES AND FORFEITURES This revenue source consists of two categories of which are criminal and noncriminal. Most of the revenues are derived from traffic violations. Some of the revenue related to these activities are assessed by the Edmonds Municipal Court. The Edmonds Municipal Court was reestablished in 1985. -4- REVENUE DETAIL Department: REVENUE Fund: GENERAL Fund. No.: 001 Account Receipted Budget % Receipted I Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % MISCELLANEOUS 359.91.00 Returned Check Fee $923 361.11.00 Investment Interest 85,937 361.40.00 Ctrcts/Notes/Accts. Rec. 20,558 362.30.30 Parking 32,603 362.40.00 Space Facil. Rental 74,149 362.50.00 Leases 88,838 362.80.00 Vending Mach. Sales 1,955 362.90.00 Other Rents & Use Charges 4,513 369.10.00 Sale of Junk/Salvage 0 369.20.00 Sale of Unclaimed Prop. 1,651 369.90.00 Other Miscellaneous 13,622 TOTAL MISCELLANEOUS $324,749 $1,000 92% $1,100 $177 19% 83,790 103% 81,100 (4,837) -6% 21,000 98% 27,000 6,442 31 % 32,000 102% 32,000 (603) -2% 73,500 101% 77,500 3,351 5% 80,000 111% 80,500 (8,338) -9% 2,100 93% 2,100 145 7% 4,000 113% 4,000 (513) -11 % 2,500 0% 2,500 2,500 0% 4,800 34% 2,500 849 51 % 9,100 150% 12,600 (1,022) -8% $313,790 103% $322,900 ($151) 0% OTHER FINANCING SOURCES 397.00.00 Tsfr. frm other Funds $163,880 1163,880 TOTAL REVENUES 16,331,544 16,273,370 Balance Sheet Adjustments 26,326 0 TOTAL BEG. CASH & REV. $17,1101030 17$•025,540 -5- 100% �O ($163,880) -100% 100% 17,378,050 1,046,506 6% 0% 0 26,326 0% 100% $17,661,840 MIA" Q 3% EXPENDITURE SUMMARY Department: EXPENDITURES Fund: GENERAL Fund. No.: 001 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % FUND: General Legislative $123,964 $132,560 94% $124,670 $906 1% Mayor 540,058 547,590 99% 533,980 (6,078) -1% Administrative Services 1,340,480 1,353,360 99% 1,343,830 3,350 0% Police 4,591,323 4,536,980 101% 4,462,850 (128,473) -3% Fire 3,229,660 3,235,840 100% 3,348,750 119,090 4% Community Services 4,218,284 4,417,180 95% 4,432,580 214,296 5% Non -Departmental 622. 4.319 2,633,890 100% 3,270,780 646,461 25% SUBTOTAL $16,668,088 $16,857,400 99% $17,517,640 $849,552 5% ENDING CASH BALANCE 441,942 168,140 263% 144,200 29( 7,742) -67% TOTAL $17.11O,030 $17,025,540 100% $17,661,840 $551,810 3% DEPARTMENT FUNCTION General Fund- is the largest and most important of the City's funds. It accounts forsources and uses of available spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain a General Fund. Principal sources of revenue to the General Fund are property taxes, retail sales tax, utility taxes and state shared revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and recreational activities. $4,800,000 $4,200,000 $1,600,000 $,1,000,000 $2,400,000 $1,800,000 $1,200,000 $600,000 $0 LEGI- MAYOR ADM. POLICE FIRE COMM. NON- SLATIVE SERVICES SERVICES DEPT. Department ■ 1996 Actual ■ 1997 Budget -6- r%,-V ED zr 5 i r 7 City Council' Organizational' Chart COUNCIL PRESIDENT Resource Person COUNCILMEMBERS Gary Haakenson Roger L. Myers John Nordquist Dick Van Hollebeke Jim White Vacant FUNCTIONS Establish City Policies Set Forth the Powers Vested in Legislative Bodies Represent City on various Boards and Commissions Attend various meetings in addition to Council Meetings Attend Legislative Briefings Represent City to other Organizations Perform Ceremonial Duties Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 Account Number Description EXPENDITURE DETAIL Expended Budget % Expended 1996 1996 To Budget 511.10.00 ADMINISTRATION - #110 11 Salaries $69,265 $68,170 102% 23 Benefits 30,402 38,540 79% 31 Supplies 1,035 1,000 104% 35 Small Equipment 503 500 101 % 41 Professional Services 16,082 16,500 97% 43 Travel 3,750 4,500 83% 48 Repairs/Maintenance 0 0 0% 49 Miscellaneous 2,873 3,500 87% 594.11.64 Equipment 54 50 108% TOTAL ADMINISTRATION $123,964 1132,560 94% -8- Budget 1997 Budget Change $ °k $70,570 $1,305 2% 32,260 1,858 6% 2,000 965 93% 0 (503) -100% 11,410 (4,672) -29% 4,630 880 23% 500 500 0% 3,000 127 4% 500 446 826% 124 870 906 1 % Department: CITY COUNCIL Fund: GENERAL Dept No.* 110 NARRATIVE ADMINISTRATION - #110 Salaries - Seven Councilmembers @ $350 per month ($29,400) and the Council President compensation supplement @ $200 per month ($2,400). Also included is $25,200 for counciImembers to attend assigned board and commission meetings forwhich they will be paid $50/meeting. Part-time Council resource person for approximately 20 hours/week @ $13.00-$13.50/hour ($13,570). Benefits - Medical ($25,150), retirement ($6,430), state workers ($180) and life insurance ($500). Su. pplie - Supplies for Council, Resource Person, new office space and Council retreat. Small Equipment - Nothing budgeted for 1997. Professional Services - Unanticipated negotiations ($5,000), televise Council meetings, tape duplication ($6,000) and courier service ($410). Travel - Reimbursement of mileage for personal automobile usage ($830), AWC convention for 3 councilmembers ($920), and Council retreat ($2,880). Repairs/Maintenance - Typewriter, fax, printer, repairs or maintenance. Miscellaneous - includes subscriptions and registration for Association of Washington Cities, student rep. plaques, educational workshops for newly elected officials and unanticipated workshops/seminars ($2,500), Miss Edmonds scholarship ($500). Equipment - Arts Festival purchase. -9- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 1996 1997 Revenue Revenue Budget CONTINGENCY- FUND #119 Beginning Cash Balance $120,920 $129,130 Transfer from General Fund #001 162,220 322,000 TOTAL REVENUE 1996 1997 Expenditures Expend. Budget Ending Cash Balance $129,130 $451,130 Transferto: General Fund #001 143,880 0 Emergency Reserve Fund #006 10,130 0 $283,140 $451,130 TOTAL EXPENDITURE $283,140 $451,130 -10- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 NARRATIVE CONTINGENCY - FUND #119 The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen or reasonably evaluated at the time of adopting the Annual Budget. RCW 35.33.145limits the amount of this Fund to 37.50 per $1,000 of assessed valuation, or approximately $906,000. The tabulation below shows a summarization of past years' activity: Year 8e innin Cash Transferin TransferOut Ending Cash 1997 $129,133 $322,000 $0 $451,133 1996 120,923 162,220 154,010 129,133 1995 88,163 373,230 340,470 120,923 1994 106,853 87,680 106,370 88,163 1993 379,063 150,470 422,680 106,853 1992 184,373 405,500 210,810 379,063 1991 271,280 201,017 287,924 184,373 1990 105,880 262,500 97,100 271,280 1989 192,120 81,440 167,680 105,880 1988 43,891 527,276 379,042 192,125 Note: The transfer of $322,000 from the General Fund is a "salary pool" for all employees and for employee position reclassifications. -11- cqN-V EDA,r I ■ Office of the Mayor OrganizationaCChart MAYOR FUNCTIONS Oversees Enforcement of Laws & Ordinances Presides over City Council Meetings Supervises Administration:of City Departments & Annual Budget Principle Liaison to Outside Agencies Ceremonial Head of City PERSONNEL FUNCTIONS Employment Employee Records Training/Development Labor Relations Salary/Benefit Administration Civil Service/Disability Board Policy Development Personnel Manager Executive Secretary COURT FUNCTIONS Caseflow Management for Criminal & Traffic Citations Scheduling & Coordination of Court Hearings Collection of Fines Development of Statute Mandates Procedures Monitoring of Conditions of Sentences Judge Personnel Coordinator I I Court Administrator Court Clerk II (1) Court Clerk I (3.5) THE EXECUTIVE OFFICE FUNCTIONS The Executive Office is staffed by the Mayor, an elected official, and the Executive Secretary, an at -will, hired employee. The Executive Secretary works for the Mayor in a supportive role. I. The Mayor is the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. The Mayor: • Ensures that all departments are working together as a team for the benefit of the City and its citizens; • Reviews and approves all personnel actions, including new employee hires, job performances, salary adjustments, and authorization for travel and training; • Recruits citizens and/or prescribed professionals for nonpaid, volunteer positions on the City's Boards and Commissions and makes appointments or recommendations for appointments to the City Council for the Boards and Commissions: Arts Commission Architectural Design Board Cemetery Board Civil Service Board Disability Board Library Board Planning Board Sister City Commission II. The Mayor ensures that all laws and ordinances are faithfully enforced, and law and order is maintained in the City. • Citizens consider the Mayor's Office to be the "One Stop Shop" for their complaints, compliments, requests for information, or any combination thereof The Mayor is their "Hotline" to city government. Much time is spent in meetings or phone calls with citizens listening to their concerns and facilitating resolution of their issues. She acts as liaison between the citizen and the City departments. III. The Mayor has general supervision of the administration of City government and all City interests. The Mayor: • Is responsible for the direction and coordination of all City operations; ■ Coordinates and maintains an emergency, disaster plan; • Assures timely and effective implementation of policies determined by the City Council; • Signs all contracts, agreements, and legal documents as the City's official designee and oversees these contracts to ensure all are faithfully kept; • Supervises staff through work assignments and reviews and provides general supervision over administrative affairs; • Meets weekly with the Cabinet (Division Directors) and Managers at regularly scheduled times to discuss ongoing activities and resolve any problems that may exist. Additional meetings are scheduled when unusual or high priority issues arise; ■ Recommends Citywide goals and needs for administrative policies and works with staff to implement them; • Maintains a_high degree of involvement in all areas pertaining to economic development in the community. Makes sure City is providing necessary support to encourage a vibrant business environment. Executive Office Functions Mayor Page 2 IV. The Mayor presides over City Council meetings and assures that the policies established by City Council are carried out by the City Staff. The Mayor: • Attends all City Council meetings and recommends programs, projects, and policies for Council consideration; • Keeps the Council advised of the City's affairs and financial position; • Coordinates and reviews all information contained in Council agenda packets prior to submission to the City Council. V. The Mayor prepares and submits to the City Council a proposed annual budget. The Mayor: • Works with staff to prepare an annual balanced budget proposal for the City Council; • Approves all expenditures to ensure appropriate and timely use of City funds; • Reviews revenues throughout the year to ensure the existence of a healthy financial environment. VI. The Mayor is the official and ceremonial head of the City. The Mayor: • Represents the City's interests at local, regional, state, and national organizations: Local Cascade Symphony Chambers Cable T.V. CASCD (Cultural Arts Stadium & Convention District) Edmonds Boys & Girls Club Edmonds Business Edmonds Chamber of Commerce Edmonds Community College Edmonds Crossing Project/Oversight Committee Edmonds Alliance for Economic Development Edmonds Museum & Historical Society Edmonds School District Edmonds Senior Center Edmonds Service Organizations, (i.e. YWCA, Rotary, Kiwanis, etc.) Emergency Services Coordinating Agency (ESCA) Port of Edmonds SNOCOM Sno-Isle Library South Snohomish County Mayors (Brier, Lynnwood, Mountlake Terrace, and Woodway) Regional Community Transit Puget Sound Regional Council Regional Transportation Authority (RTA) Snohomish County Government Snohomish County Cities and Towns Sno. Co. Economic Development Council Snohomish County Mayors Sno. Co. Tomorrow Steering Committee South Sno. Co. Chamber of Commerce State Association of Washinton Cities (AWC) Governor's Office Legislature Government Offices, Auditor, Ecology, Transportation, Finance, Revenue National U.S. Conference of Mayors National League of Cities (NCL) U.S. Congress The Mayor's role in the City is all inclusive. (S)he provides leadership and facilitates all services for the citizens, the Council, and City staff. BF/dm WinWord6lMayorMFunctn3 • Develop a strategic plan establish- ing a vision for the future with measurable goals and objectives o Implement Zero Based Budgeting ■ Develop a Long Range Financial Plan • Foster Economic Development ■ Build consensus with Council for public safety space needs plan and establish level of bond • Pass a Public Safety Bond for New Public Safety Facilities. • Remodel City's New Administration Building within budget. • Facilitate cooperative, effective work relationship with City Council, staff, and citizens. • Provide greater representation of Edmonds with Local, County, State and National organizations. Worked with City Council, Staff, and Consult- ants to create a long range Human Resources Plan based on a vision for the future with measurable goals and objectives. A draft version of this plan is in the front of the 1997 Budget Book. The 1997 budget reflects this method of budgeting. Started information gathering on costs of long term maintenance of buildings. 0 Took active role in the creation of the Edmonds Alliance for Economic Develop- ment. 0 Participated in the Edmonds Chamber of Commerce Economic Development Committee. 0 Active member on the Snohomish County Economic Development Council Board. Consensus reached March, 1996 Bond set at $9,275,000. Passed May, 1996. Schematic Design of buildings in progress. Remodel in progress; anticipated move -in date April/May 1997. Total indebtedness $5,000,000. December, 1996 end of year comments indicate this now exists. Lobbied on various political issues that would affect the City. Attempted to get Fair Housing Act Amended. Provided high profile leader- ship in numerous organizations. Recently appointed to both AWC and NLC Transportation Policy Committees. Elected to PSRC Executive Board. 0 New Emphasis: • Implement the first phase of the Human Resources Plan. • Fully implement all aspects of the Emergency Operations Center (EOC) and expand our emergency response capabilities. • Develop a plan for restoration of waterfront areas and other City property damaged by storms. ■ Work with Medic 7 Board to find solutions to stabilize program. • Facilitate the taskforce exploring possible Fire Service consolidation. 0 Continue Efforts to: • Fully implement zero based budgeting as a method of sound financial planning. • Complete the renovation of the new City Hall and move administrative services to new location. • Oversee the creation of the Public Safety Facilities including the relocation of Fire Station #6. • Develop a long range financial plan. • Foster economic development including the establishment of a business recruitment team. • Facilitate cooperative, effective work relationships with City Council, Staff and Citizens. • Secure amendment to Fair Housing Act to protect the family environment of resi- dential neighborhoods. • Provide an "Edmonds presence" in regional, State, and National organizations. BF/dm W i nword6\Goals97\Mayor PERSONNEL DEPARTMENT COMPREHENSIVE HUMAN RESOURCES PLAN The Personnel Office's major undertaking during 1996 was the Comprehensive Human Resources Plan. The project began with a Council presentation early in the year, followed by the development of the Request for Proposals and selection of the consultant firm by mid Spring. The study portion of the Plan began in July and is anticipated to be completed by mid February, 1997. This is a long range planning project involving the development of a mission statement with future goals/objectives, changes in the City's organizational structure, future staffing projections, new job descriptions for all City employees, a salary and benefit comparison, and a revised salary plan for certain employee groups in the City. RECRUITMENT AND PROMOTION The Personnel Office assists the other departments with the recruitment, testing, selection, and promotion of employees in the City's organization, including 240 full time employees (FTE) and approximately 185 summer temporary help. Police and Fire employees are hired or promoted through Civil Service testing. During 1996, a Police Entry Level test and an Assistant Police Chief test was administered. During the full year, the following personnel actions were completed: - General Eml2loyeees- (FTE)--23 new employees hired 6 Promotions Police Officers 6 new Police Officers hired 5 Promotions ✓ Firefighters 10 Firefighters transferred in from Fire District #1 3 new Firefighters hired 1 Promotion Retirements ✓ 6 Retirements ■ SUPERVISORY TRAINING Last summer, the Washington Cities Insurance Authority provided supervisory training to approximately 75 City employees who are involved in the hiring, selection, or discipline of employees. The course, entitled "Important Skills for Management from Hiring to Firing" was conducted by a labor attorney at no cost to the City. The purpose of the course was to provide a common base of employment knowledge for all supervisory personnel in the City. • DRUG TESTING Beginning in January of 1996, the new federal law requiring random Drug and Alcohol Testing for all City employees with Commercial Drivers Licenses went into effect. The City joined an AWC Consortium to manage the new requirement. The Personnel Office drafted a Policy and Procedures Manual for implementation and management of the testing. Because of the potential impact on the Public Works employees, the Policy and Procedures also had to be negotiated with the Teamsters Union. Each month, the AWC Consortium notified the City of which employees are subject to the random testing. Any employee who tests positive is required to undergo extensive followup through the City's Employee Assistance Program. 1996 , 4 m (6afa 'd) MEBT INSURANCE BENEFITS A significant change in the MEBT Insurance Benefits was implemented in 1996. After a lengthy study of the survivor's benefits under the MEBT Program, the City changed the benefit to a Term Life Insurance which provides greaterbenefit with a cost reduction of over $50,000 per year. • POSITION CONTROL The Personnel Office implemented the Position Control element of the new Eden Financial Automation System. The Position Control feature was utilized in the new Zero Based Budgeting implemented in 1996. Position Control provides greater detail and control in salary and benefit costs for budgeting purposes. SAFETY/INDUSTRIAL ACCIDENTS • The Personnel Office oversees the City's Safety Program, which involves Safety Committee meetings, education and training, accident reporting, and Industrial Accident claims management. During 1996, the City experienced 37 personal injury accidents including 13 involving lost time. The City also experienced 10 vehicle accidents of which approximately 50% was the City driver's fault. 19917 GF. • COMPREHENSIVE HUMAN RESOURCES PLAN Implementation of the Human Resources (HR) Plan including: ✓ Assist Mayor/Council in determining implementation strategy, ✓ Phase in new classification and compensation changes, ✓ Implementation of organizational changes and related staffing changes, ✓ Participation in strategic planning processes, ✓ Communication of HR plan with internal customers. ✓ Recommend the revision of the HR Committee to provide an on -going mission and increased employee participation. • LABOR NEGOTIATIONS Completion of labor negotiations with five (5) unions within cost parameters established by the City Council. • PERFORMANCE EVALUATION ✓ Assist Departments with the implementation of the new Performance Evaluation system utilizing "Harmony" program. Organize group training for orientation with the new system. ✓ Develop policy for implementation of Employee Development Plans; organize supervisory training classes on employee development and training; policy to include identification of mandatory core training programs for groups of employees, such as supervisors, administrative assistants, customer relations, etc. • TRAINING Manage the training allocations budgeted within the 008 Fund. Assess the training needs common to all Departments, such as computer training, and recommend training programs to Mayor/Cabinet to meet those needs. • PERSONNEL POLICIES ✓ Organize a process to review and update the Personnel Policies Manual using AWC Model Policies as a base. ✓ Recommend Personnel Policies be adopted as administrative policies, subject to annual review by the City Council. ✓ Develop policy and practices for decentralization of employment operations within the City's organization. 1997 57� (6wt 'd) ■ VOLUNTEERS ✓ Develop a Policy Statement for use of Volunteers inside of the City's organization; assist the management staff in establishing volunteer work stations in each Department; recruit and place volunteers in the work stations. ✓ Organize a Community Emergency Response Team (CERT) program for the City; recruit instructors, including First Aid/CPR, for the program; recruit CERT volunteers to assist during City emergencies; provide First Aid/CPR classes to the general public. • HEALTH INSURANCE Contract for consultant study to determine feasibility of self insuring the City's Health-Dental-Vision-LEOFF I Insurance. Target date for consultant study is February. Target date for implementation of self insurance, if determined feasible, is July. BH/dm WinWord6\Goa1s97\Person12 ,; y: g-i The Municipal Courts are organized by municipalities and not by counties and are courts of limited jurisdictions. They have lesser jurisdiction than the Superior Courts. A Municipal Court has exclusive jurisdiction to hear and determine all causes of civil, criminal and infraction violations arising under their city ordinances. The administrative responsibility in the court is to practice good case flow management procedures which include maintenance retention and disclosure of court records and documents. The Edmonds Municipal Court was established ten years ago on, January 1, 1986, with the Honorable Stephen L. Conroy as the part-time presiding Judge. 19�i6 � • The court developed and drafted a brochure that is distributed by the Edmonds Police Department to infraction violators entitled AN INTRODUCTION TO THE EDMONDS MUNICIPAL COURT INFRACTION PROCEDURES. • The court prepared a 1996 budget with expenditure and revenue updates. • The workload of the court was reorganized to enable staff to keep up with the increase in citations. • A case flow procedure was developed to reduce bench trial hearings therefore reducing officers overtime and witness expenses. • A procedure was implemented to computer download cases going to collections for faster turn around time. • The court worked diligently with the architect on the design planning of the Court aspects of the Edmonds Public Safety Complex. • The Court Administrator was elected both in 1995 &1996 to be the Northwest Regional Director of the District and Municipal Court Management Association (DMCMA). • The court developed the curriculum for the spring and fall regional education conferences. • Edmonds Municipal Court hosted the 1996 spring and fall Northwest Regional Education Conferences. IV97 �Fo� • Complete the design plan of the interior of the new Edmonds Municipal Court Office. ■ Implement a new enhancing computer software called Brio Query and look for new ways to improve the electronic technology in the court. ■ Acquire PC computer for all the Edmonds court staff, fully paid for by the Office of the Administrator of the Courts. • Send staff to educational classes and training programs that will improve their communication and time management skills. • Strive for the Edmonds Court to be represented on committees that develop new court rules and mandated legislative statutes enacted to improve the performance of the Washington Municipal and District Courts. JF/dm WinWord6\Goa1s97\Court2 o����; EXPENDITURE SUMMARY Department: OFFICE OF THE MAYOR Fund: GENERAL Dept No.: 200 Expended Budget % Expended Budget Budget to Actual 1996 1996 To Budget 1997 $ % FUND: GENERAL Administration $133,331 $133,340 100% $129,090 ($4,241) -3% Personnel 157,110 156,860 100% 155,350 (1,760) -1% Municipal Court 24�17 $540,058 257,390 $547,590 97% 99% 249,540 $533,980 g7l ($6,078) 0% -1% SUBTOTAL OTHER FUNDS: Sister City Commission 8.766 15,700 56% 97% 16,030 $550,010 7,264 $1,186 83% 0% TOTAL $548,824 $563,790 D1=PARTMENT FUNCTION Administration - RCW 35A.12.100 states, The Mayor shall be the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. He/She shall see that all laws and ordinances are faithfully enforced and that law and order is maintained in the City, and shall have general supervision of the administration of City government and all City interests. The Mayor shall preside over all meetings of the City Council. He/She shall prepare and submit to the Council a proposed budget. The Mayor shall be the official and ceremonial head of the City." Personnel - fulfills all functions which includes employment/recruitment, benefits administration, wage and salary administration, safety, employee training and development, EEO/Affirmative Action and general policy development. This also includes performing Civil Service Commission requirements for employment/promotion of Police and Fire personnel Municipal Court - fulfills all civil and criminal legal requirements according to state statute. -12- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1996 1996 To Budget 513.10.00 ADMINISTRATION-#t210 11 Salaries $98,415 $98,420 23 Benefits 19,835 19,840 31 Supplies 4,840 4,840 41 Professional Services 900 900 42 Communications 274 280 43 Travel 4,841 4,850 48 Repair/Maintenance 192 200 49 Miscellaneous 3,964 3,930 594.13.64 Equipment 70 80 TOTAL ADMINISTRATION $133,331 $133,340 516.10.00 PERSONNEL DIVISION-#220 ADMINISTRATION 11 Salaries $98,711 $98,490 23 Benefits 21,807 21,680 31 Supplies 1,434 1,730 41 Professional Services 25,617 25,050 43 Travel 165 270 100% 100% 100% 100% 98% 100% 96% 101 % 88% 100% 100% 101% 83% 102% 61% Budget Budget to Actual 1997 $ % $99,490 20,400 3,600 900 270 1,750 $1,075 1 % 565 3% (1,240) -26% 0 0% (4) -1 % (3,091) -64% 340 148 77% 1,840 (2,124) -54% 500 430 614% 129 090 4 241 -3% $98,470 ($241) 0% 22,390 583 3% 1,330 (104) -7% 7,000 (18,617) -73% 0 ' (165) -100% -13- Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE ADMINISTRATION-#210 Salaries - Mayor ($60,000), Executive Secretary ($39,490). Benefits - Medical ($4,360), retirement ($15,190), state workers ($200), life insurance ($650) . Su lies - Letterhead and envelopes ($800), awards/plaques ($500), fax and printer ink cartridges ($290), photo supplies ($200), paper, pens, cards, labels, file folders, notebooks, etc. ($1,810). Professional Services - Printing notices, brochures or informational material ($200) and art/framing ($700). Communication - Mayor's cellular phone ($220) and pager ($50). Travel - Mileage and parking reimbursement ($800), meals for city -related meetings and activities ($800) and meals, lodging, travel for annual Chamber meeting ($150). Maintenance - Share of copier maintenance. Miscellaneous - Magazine/newspaper subscriptions ($260) and costs for special meetings/events/dedications/ receptions/room rentals/flowers ($1,580). Equipment - Arts Festival purchase. PERSONNEL DIVISION- #220 ADMINISTRATION Salaries - Personnel Manager ($57,870), Personnel Coordinator ($40,600). Benefits - Medical ($6,500), retirement ($15,050), state workers ($200) and life insurance ($640). Su lies -Forms ($480), office supplies ($350), printing ($400) and first aid kits ($100). Professional Services - EAP ($2,000), public works physical exams ($400), MEBT 11 ($1,600), drug testing ($2,200), hearing tests ($800). Travel - Budgeted in Fund #008. -14- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % PERSONNEL - #220 - Cont'd 44 Advertising 3,587 2,980 120% 4,000 413 12% 48 Maintenance 486 250 194% 500 14 3% 49 Miscellaneous 3,807 3,910 97% 4,230 423 11 % 594.16.64 Equipment TOTAL ADMINISTRATION 516.21.00 CIVILSERVICE 216 1155,830 0 $154,360 0% 101 % D $137,920 2( 16) 17 910 -100% -11 % 31 Supplies 0 0 0% 250 250 0% 41 Professional Services 1,200 2,500 48% 7,000 5,800 483% 49 Miscellaneous 80 0 0% 180 100 125% TOTAL CIVIL SERVICE $1,280 $2,500 51% $7,430 $6,150 480% 515.24.00 LABOR NEGOTIATION 41 Professional Services 0 0 0% 10,000 10,000 0% TOTAL PERSONNEL $157,110 $156, 85Q 100% $155,350 1 760 -1% MUNICIPAL COURT DIVISION-#230 512.50.00 COURTSERVICES 11 Salaries $147,330 $145,280 101 % $146,630 ($700) 0% 12 Overtime 2,916 6,640 44% 4,500 1,584 54% 23 Benefits 33,944 36,350 93% 33,530 (414) -1% 31 Supplies 3,985 4,500 89% 4,500 515 13% 35 Small Equipment 0 300 0% 400 400 0% 43 Travel 998 1,780 -15- 56% 150 (848) -85% Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE PERSONNEL - #220 - Cont'd. Advertisintl- New employee recruitment. Maintenance - Office equipment copier agreement and blood pressure testing machine repair. Miscellaneous - Membership in professional association ($250), reference materials ($250), employee recognition awards ($600), Wellness Program ($540), safety program ($400), training materials, suggestion awards ($250), Annual Award Function ($240), volunteer supplies ($1,000), commuter trip reduction ($500), interview expenses ($200). Equipment - Nothing budgeted in 1997. CIVIL SERVICE Supplies - Office supplies and testing materials. Professional Services - Assessment selection consultant ($2,500), police/fire entrance physicals ($3,000), psycho- logical exams ($1,500). Miscellaneous - Meals for assessment labs. LABOR NEGOTIATIONS Professional Services - For union contract negotiations. MUNICIPAL COURT DIVISION - #230 COURT SERVICES Salaries - Court Administrator, one court clerk II, two clerk I's and two part-time positions. Overtime - Night and Saturday court for probable cause hearings, weekend court for incustodies, night court for mitigation hearings. Benefits - Medical ($12,570), retirement ($20,250), state workers ($400) and life insurance ($310). Supplies - General -office supplies required to support a staff of five. Included are miscellaneous office supplies, envelopes, and ribbons for printers. Special forms to conduct court business (warrants), receipts, notice of case settings, hearing notices, releases, payment agreement, no contact orders, file folders & labels, cassette tapes for court recordings (four track 90 minute leaderiess). Small Equipment - Calculators ($100) and chairs ($300). Travel - Mileage reimbursement. -16- Department: OFFICE OF THE MAYOR Fund. GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % MUNICIPAL COURT DIVISION -#230- Cont'd COURTSERVICES 45 Rental/Lease 2,337 3,000 78% 0 (2,337) -100% 48 Maintenance 0 1,000 0% 300 300 0% 49 Miscellaneous 566 1,000 57% 750 184 33% 594.12.64 Equipment 1,552 2,060 75% 1,530 (22) -1 % 512.51.00 JUDICIAL SERVICES -JUDGE 41 Professional Services 47,494 47,250 101 % 47,250 (244) -1 % 512.53.00 WITNESSSERVICES 49 Miscellaneous 8,063 7,000 115% 9,000 937 12% 512.54.00 JURYSERVICES 49 Miscellaneous 432 1.230 35% 1.000 568 131 % TOTAL MUNICIPAL COURT $249,617 $257,390 97% SZ49,540 77 0% GENERAL FUND SUBTOTAL $540,068 $547,590 99% 1533,980 6 078 -1% -17- Department: OFFICE OF THE MAYOR Fund GENERAL Dept No.: 200 NARRATIVE MUNICIPAL COURT DIVISION-#230- Cont'd COURTSERVICE Rental/Lease - Copy machine lease budgeted in Criminal Justice Fund #007. Maintenance -Repair office equipment and fax machine maintenance. Miscellaneous -Membership for Judicial Association ($100), judicial training manuals ($300) and training manuals for clerk ($350). Equipment - File cabinet. JUDICIAL SERVICES -JUDGE Professional Services -Contract with Judge and judge pro tem. Contract is renewed on an annual basis during the four year appointment. WITNESS SERVICES Miscellaneous -Witness fees for court trials and special hearings. JURYSERVICES Miscellaneous - Jury fees for court trials. Supplies for jurors such as handbooks and coffee supplies. -18- Department: OFFICE OF THE MAYOR Fund; GENERAL Dept. No.: 200 Revenue 1996 1997 Revenue Budget Expenditures 1996 1997 Expend. Budget SISTER CITY COMMISSION -FUND 623 (100 - Public) Beginning Cash Balance $1,982 $1,210 Ending Cash Balance $1,620 $630 Interest Earnings 43 50 Supplies 323 530 Contributions 0 400 Miscellaneous 2,082 5,500 Transfer from Fund #120 2,000 5,000 SUBTOTAL $4,025 $6,660 SUBTOTAL $4,025 $6,660 (200- Private) Beginning Cash Balance $2,564 $3,260 Ending Cash Balance $868 $4,460 Interest Earnings 172 200 Miscellaneous 8,766 10,000 Contributions 6,898 9,000 Miscellaneous 0 2,000 SUBTOTAL $9,634 $14,460 SUBTOTAL $9,634 $14,460 TOTAL REVENUE $13,659 $21,120 TOTAL EXPENDITURE $13,659 $21,120 -19- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept No.: 200 SISTER CITYCOMMISSION- FUND 623 In accordance with Ordinance No. 2715, fund No. 623 titled Sister City Commission was established June 31, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures (100) by program numbers. The Sister City Commission promotes international goodwill through the exchange of people and ideas. In the pursuit of this goal, they endeavor to promote the City of Edmonds by providing cultural opportunities to citizens, encourage commerce and overnight visitations associated with various programs and exchanges. The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects. The Commission will look for corporate sponsors and a major fund raising event. Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audittrail forall expenditures and carefully differentiate between public and private funds to the end that no public monies of the City are spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General. -20- r�F ED�I,, Li � 0 s o 2 � § k m © � « �� 2 S � 0 U Z:1 s w § .§ 7 t �o MISSION STATEMENT ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department's mission is to furnish resources in support of other departments which provide citizen representation, fire suppression, police protection, recreation activities and utility services demanded by citizens of Edmonds by: • Establishing and maintaining effective working relationships. • Advising on administrative, financial and personnel matters. • Designing and developing programs and systems to process informational data and communications. • Insuring cost effective use of available resources. • Pursuing standards of performance that meet organizational needs and enhance employee growth. • Rendering public service pertinent to reporting the City's financial condition. ill? C6,4-dS ADMINISTRATIVE SERVICES DEPARTMENT 19496 r%ca • Designed, planned and implemented the first phase of zero -base budgeting. Essentially, this meant starting from scratch. The task was a ten-month endeavor. City Council recognized Administrative Services Director Art Housler for doing such an outstanding job in the development of the process. e Issued bonds totaling $9,275,000 for several new public safety buildings at an astounding annual average interest rate of 5.49%. The bonds were rated A-1. These were the first voted bonds issued since November, 1960, by the citizens of Edmonds. In 1961, these bonds were issued for the existing City Hall complex located between 5th and 6th Avenues. • City Clerk Sandy Chase completed all requirements to receive the International Professional Certification as City Clerk. • Completed the conversion from the mini -computer configuration to server configuration which allows for the sale of the IBM, System 36 and all peripheral equipment. Conversion included the changeover to EDEN software. • Received an unqualified (clean) opinion on all financial statements and operations in accordance with generally accepted auditing standards from the State Auditors office. • Received an international certificate of conformance in financial reporting for the City's Comprehensive Annual Financial Report. • Reworked procedures and developed a schedule for micro -filming, purging and filing general records. In concurrent, established a library reference section. 19117 576a • Continue with the implementation of the modified zero -base budgeting process by installing a numbering methodology which would allow for greater revenue/expenditure detail. In addition, incorporate the Government Finance Officers Association's requirements in the preparation and publication of the 1998 budget in order to receive the Distinguished Budget Presentation Award. This is a major undertaking which will take any and all of the discretionary time available. • Prepare the City's Comprehensive Annual Financial Report to meet international conformance reporting standards in order to receive the Certificate of Conformance Award. Preparation will require a continuance of maintaining good controls and good records which would assure a clean or unqualified audit opinion. Complete the review of updated accounting manuals, e.g., fixed asset manual. • Oversee the installation of computer/telephone cabling and relocation of computer devices to the new City Administration building. This will encompass the installation of hardware devices which will enable the City to become a user of Edmonds Community College access to the internet. • Oversee the move of the Administrative Services Department into the new City Administration building. Preparation for the move, which is anticipated to be in May, requires the purging of all central, as well as specialized individual records and materials. s 449.:97 19197 (&mot'd) • Sell all obsolete computer hardware (System 36, display stations and printers). • Complete the annual cycle of finalizing the closure of the 1996 books for the first time with the new computer (EDEN) system. Assure all data is accurate and balances in order to prepare the Comprehensive Annual Financial Report. • Develop a computer -generated detection system for determining those businesses which continue to operate without a valid business license. • Complete a City policy/procedure for addressing businesses which ignore the remittance of collected gambling taxes to the City. • Foster customer service theme with all employees of the Administrative Services Department by both internal and external training/education. • Upgrade PC's with additional memory and disk drives, or replace PC in order to upgrade to Windows 95. AH/dm WinWord6\Goals97\Hdmin3 EXPENDITURE SUMMARY Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept No.: 300 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % FUND:GENERAL Administration $130,479 $130,830 100% $129,630 ($849) -1% Accounting 327,128 332,670 98% 340,550 13,422 4% Data Processing 163,220 161,980 101 % 162,280 (940) -1 % City Clerk 332,702 356,980 93% 360,370 27,668 8% City Attorney 386,951 370,900 104% 351,000 (35,951) -9% Non -Departmental 2.624,319 2,633,890 100% 3,270,780 646,461 25% SUBTOTAL $3,964,799 $3,987,250 99% $4,614,610 $649,811 16% OTHER FUNDS: Cumulative General Reserve 19,045 25,000 76% 16,000 (3,045) -16% Emergency Finance Reserve 12,904 13,860 93% 0 (12,904) -100% Travel/Training and Equipment 3,600 3,600 100% 215,890 212,290 5897% Hotel/Motel Tax Revenue 54,000 54,000 100% 59,440 5,440 10% Special Library Fund 0 100 0% 100 100 0% TOTAL $4,054,348 $4,083,810 99% $4,906,040 $851,692 21% DEPARTMENT FUNCTION The Administrative Services Department - consists of three divisions reporting to the Administrative Services Director. In addition, the City Attorney and Non -Departmental budgets and related financial accountability is part of the departments responsibilities. Accounting - fulfills all accounting/treasury functions which include payroll, accounts payable, accounts receivable, auditing, costing, investing and reporting. Included is Water Utility Billing for which a full-time billing clerk is assigned to the Division but is budgeted and paid from the Water/Sewer Fund. Data Processing - services maintain a decentralized system for processing, recording and storing data of which also includes word processing. City Clerk - fulfills all legal requirements of recording, posting, publicizing and filing documents. This Division also provides the switchboard/receptionist services, mail/postal services, reproduction services and centralized office supply purchasing and distribution business and specialty licensing, residential and parking lot permits, and Architectural Design Board (ADB) minute taking. IP40 Department: ADMINISTRATIVE SERVICES Fund:. GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 514.10.00 ADMINISTRATION-#310 11 Salaries (Director) $73,444 $73,440 100% $73,140 ($304) 0% 23 Benefits (Director) 15,000 15,000 100% 15,300 300 2% 11 Salaries 32,000 32,310 99% 32,310 310 1% 23 Benefits 6,127 6,360 96% 6,380 253 4% 31 Supplies 1,095 1,800 61 % 1,500 405 37% 43 Travel 19 200 10% 0 (19) -100% 49 Miscellaneous 1,094 1,200 91 % 1,000 (94) -9% 594.14.64 Equipment 1.700 500 340% (1,700) -100% TOTAL ADMINISTRATION $130,479 1130,830 100% $129,630 849 -1% 514.23.00 ACCOUNTING DIVISION - #320 11 Salaries $226,328 $225,390 100% $226,760 $432 0% 12 Overtime 3,087 4,000 77% 5,000 1,913 62% 23 Benefits 54,208 54,240 100% 55,570 1,362 3% 31 Supplies 7,968 6,750 118% 7,500 (468) -6% 35 Small Equipment 0 380 0% 1,000 1,000 0% 41 Professional Services 2,095 4,100 51% 6,000 3,905 186% 43 Travel 183 1,000 18% 0 (183) -100% -22- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept No.: 300 NARRATIVE ADMINISTRATION43t0 Salaries (Director) - The salary is set by the City Council. Benefits (Director) - Medical ($4,050), retirement ($10,500), state workers ($100) and life insurance ($650). Salaries - ConfidentialSecretary. Benefits - Medical ($1,200), retirement ($4,970), state workers ($100) and life insurance ($110). Supplies - Stationery, copier/printer paper and miscellaneous office supplies. Travel - Budgeted in Fund #008. Miscellaneous - GFOA, WFOA and PSFOA dues ($500), and financial publications ($500). Equipment - Nothing budgeted for 1997. ACCOUNTING DIVISION - #320 Salaries - Salaries for accounting manager, two accountants, accounting technician, treasury clerk, and accounts payable clerk. (Utility Billing clerk is paid from the water/sewer fund). Overtime - Overtime as needed during preparation of the final 1997 budget and preparation of the new 1998 preliminary budget. Overtime as needed for preparation of the 1996 annual report and for unexpected emergency leave situations. Overtime as needed for the move to new City Hall. Benefits - Medical ($19,880), retirement ($34,630), state workers ($600), life insurance ($460). Supplies -Accounting and miscellaneous office supplies forseven employees. Supplies of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, interdepartmental receipts, treasurer receipts, claim warrants, payroll warrants and treasurer checks. Forms for new accounting system. Small Equipment - Chairs ($600), calculators ($400). Professional Services - Service of PublicFinancial Management, Inc. to prepare the arbitrage rebate computationsfor G.O bonds (new City Hall and Public Safety Bldg. Bonds), tax tools tape conversion. Travel - Budgeted in Fund 0008. -23- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % ACCOUNTING - #320--Cont'd 44 Advertising 15 50 30% 50 35 233% 45 Rental/Lease 5,543 5,500 101% 6,000 457 8% 48 Repair & Maintenance 1,345 1,750 77% 1,800 455 34% 49 Miscellaneous 5,186 6,120 85% 5,690 504 10% 51 1 ntergovem mental Svs. 20,889 22,890 91% 25,180 4,291 21% 594.14.64 Equipment 281 500 56% 0 (281) -100% TOTAL ACCOUNTING $327,128 $332,670 98% $340,550 $13,422 4% 518.88.00 DATA PROCESSING DIVISION-#330 11 Salaries $80,627 $80,390 100% $81,900 $1,273 2% 12 Overtime 209 500 42% 0 (209) -100% 23 Benefits 18,382 18,720 98% 19,130 748 4% 31 Supplies 6,609 7,000 94% 7,000 391 6% 41 Professional Services 13,217 13,170 100% 10,000 (3,217) -24% 42 Communications 0 0 0% 8,000 8,000 0% 48 Maintenance 40,467 36,000 112% 28,750 (11,717) -29% 49 Miscellaneous 3,401 6,200 55% 7,500 4,099 121% 594.18.64 Machinery/Equipment 308 0 0% 0 Li -100% TOTAL DATA PROCESSING $163,220 $161,980 101% $162,280 ( 940) -1% -24- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept No.: 300 NARRATIVE ACCOUNTING - #320 - Cont'd Advertising - Advertising related to official notices on LID Bond issues. Rental/Lease - Copy machine rental for Finance. Maintenance - Maintenance contract on letter opening machine ($500), repair on typewriters, check signing machine, letter opener ($250), yearly maintenance on receipting system ($650) and the sales tax auditing system ($400). Miscellaneous - Membership in the Washington Finance Officers Association ($120), Eden Systems ($40), Puget Sound Finance Officers Association ($40), Washington Municipal Treasurers Association ($20), and the Snohomish County Clerks and Finance Officers Association ($60), printing and binding both the preliminary and final budgets ($3,000) and annual financial report CAFR ($2,410). intergovemmental Services -Annual audit of city government required by law. Equipment - Nothing budgeted for 1997. DATA PROCESSING DIVISION - #330 Salaries - Programmer/Analyst and Computer Operator. Overtime - As required by Programmer and Operator for system improvements, enhancements and maintenance. Benefits - Medical ($6,220), retirement ($12,510), state workers ($200), and life insurance ($200) . Suoolies - General office supplies, computer paper of various sizes. Professional Services - Contracted programming assistance as needed. Communications - Internet service charges; GTE ($2,460), EDCC ($4,200), misc. ($1,340). Maintenance - Maintenance contract on computer system including: printers ($2,000), PC's ($11,750) software maintenance ($15,000). Miscellaneous - Miscellaneous software updates. Eguipment - Nothing budgeted in 1997. -25- Department: ADMCNISTRATNE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % CITY CLERK DIVISION -#340 514.30.00 ADMINISTRAW N 11 Salaries $74,752 $76,810 97% $73,470 ($1,282) -2% 12 Overtime 603 540 112% 560 (43) -7% 23 Benefits 20,041 19,580 102% 20,870 829 4% 31 Supplies 5,477 5,500 100% 5,650 173 3% 41 Professional Services 12,462 12,800 97% 13,160 698 6% 43 Travel 291 700 42% 300 9 3% 44 Advertising 15,489 17,300 90% 20,490 5,001 32% 48 Maintenance 376 450 84% 760 384 102% 49 Miscellaneous 1,788 13.480 13% 11.230 9,442 528% TOTAL ADMINISTRATION $131,279 $147,160 89% $146,490 $15,211 12% 518.70.00 CENTRAL SERVICES 11 Salaries $55,476 $55,420 100% $55,420 ($56) 0% 12 Overtime 0 100 0% 100 100 0% -26- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept No.: 300 NARRATIVE CITY CLERK DIVISION - #340 ADMINISTRATION Salaries - City Clerk and Deputy City Clerk. Overtime - Emergency coverage for minute taking or office coverage as needed during high volume periods. Benefits - Medical ($9,260), retirement ($11,220), state workers ($200), life insurance ($190). Su lies - Maintenance of RCW and WAC, general office supplies, printing of forms and licensing materials, minute books and tapes. Professional Services -Regular quarterly update of city code & community development code ($5,400). Emergency temporary help ($1,000), microfilm services ($1,000), council minute taker ($5,760). Travel - Mileage for posting Notice of Hearings, trips to courthouse to record documents and for training ($160). Mileage and meals for attendance at monthly municipal clerks' meetings ($140). Advertising - Publication of public hearing notices, ordinances and other special notices as required ($5,480). Publication of Council agendas ($10,680), Planning Board agendas ($1,830), and Voter's pamphlet ($2,500). Maintenance - Microfiche reader/printer, typewriters, tape recorder and reformatter ($460); annual maintenance for Munimetrix ($300). Miscellaneous - WMCA, IIMC, and SCCFO dues for City Clerk and Deputy City Clerk ($230). Recording fees for legal documents ($900), notary renewal for City Clerk ($100) and three annexation votes ($10,000). CENTRAL SERVICES Salaries - Administrative Office Assistant and Receptionist. Overtime - Emergency office coverage as needed during high volume periods. -27- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % CITY CLERK - #340 - Cont'd CENTRAL SERVICES - Cont'd 23 Benefits 17,246 17,600 98% 18,040 794 5% 31 Supplies 6,917 8,620 80% 8,880 1,963 28% 42 Communications 84,415 92,060 92% 93,030 8,615 10% 43 Travel 0 80 0% 100 100 0% 45 Rental/Lease 7,972 8,690 92% 20,520 12,548 157% 48 Maintenance 17,565 17,580 100% 16,320 (1,245) -7% 49 Miscellaneous 0 500 0% 0 0 0% 594.18.64 Equipment 11.832 9.170 129% 1.470 (10,362) -88% TOTAL COMMUNICATIONS $201,423 S209,820 96% 21$ 3,880 $12,457 6% TOTAL CITY CLERK DIVISION $332,702 $356,980 93% $360,370 $27,668 8% CiTYATTORNEY-#360 515.10.00 LEGAL SERVICES 41 Prof. Services (Retainer) $95,700 $104,400 92% $107,530 $11,830 12% -28- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY CLERK - #340 - Cont'd CENTRAL SERVICES - Cont'd Benefits - Medical ($9,260), retirement ($8,460), state workers ($200), life insurance ($120). Supplies - Copier paper, toner, staple cartridges ($6,440), logo envelopes/letterhead ($840), operating supplies ($1,600). Communications - Postage ($52,500), SCAN ($9,600), telephone lines 775-2525 ($30,210) and Plaza Room ($720). Travel - Reimbursement for personal use of vehicle for trips to post office, postings, etc. Rental/Lease - Mailing equipment ($6,660), copier ($13,860). Maintenance- Micrographic equipment($1,200), typewriters and calculators ($120), telephone system maintenance ($15,000). Miscellaneous - Budgeted in Fund #008. Equipment - Computer backup tapes (2) ($300), one 3-drawer file cabinet for vault ($650), two file cabinets for active business licenses ($380), one file cabinet for active permits and cash drawer records ($140). CITY ATTORNEY - #360 LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover87 hours of attorney services irrespective of billing rate of attorney providing services. Retainer services do not include tax work, special items such as major time- consuming ordinances, contracts, subdivisions or plat reviews, LTD's and ULID's which would be based upon a percentage of construction costs. -29- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300. EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % CITY ATTORNEY #360 - Cont'd LEGAL SERVICES- Cont'd 49 Miscellaneous (Litigation) 124,121 102,200 121% 100,470 (23,651) -19% 515.22.49 Civil Case (Litigation) 110,699 105,000 105% 90,000 (20,699) -19% 515.23.00 TRAFFIC COURTSERViCES 41 Prof. Services (Traffic) 53,140 50,500 105% 48,000 (5,140) -10% 515.24.00 LABOR NEGOTIATION SERVICES 41 Prof. Services (Labor Neg.) 3.291 8.800 37% 5.000 1.709 0% TOTAL CITY ATTORNEY $386,951 1370,900 104% $351,000 35 951 -9% NON -DEPARTMENTAL DIVISION - #390 511.70.51 ELECTION SERVICES $0 $12,000 0% $26,800 $26,800 0% 511.80.51 VOTER REG. SERVICES 30,717 30,800 100% 36,700 5,983 19% 512.52.00 JUDICIAL SERVICES -PUBLIC DEFENDER 41 Professional Services 38,030 31,300 122% 33,000 (5,030) -13% -30- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept No.: 300 NARRATIVE CITY ATTORNEY - #360 Cont'd LEGAL. SERVICES Cont'd Miscellaneous - Covers lawsuits and negotiations with third parties and attendance at all meetings other than specified under retainer at the following hourly rates: 1994 1995 1996 1997 Senior Partners $126 $126 $135 $139 Partners 110 110 120 124 Associates with more than one year experience 95 95 100 103 Associates with less than one year experience 84 84 95 98 Intems and paralegals 58 58 75 77 Miscellaneous - Pending settlement for civil case. TRAFFIC COURT SERVICES Professionai Services - Budgeted for Prosecutor. LABOR NEGOTIATION SERVICES Professional Services - To initiate labor negotiations with all of the bargaining groups. NON -DEPARTMENTAL DIVISION - #390 ELECTION SERVICES - Primary and general election costs. VOTER REG. SERVICES - County charge based on registered voters in the City. JUDICIAL SERVICES - PUBLIC DEFENDER Professional Services - Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. -31- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % NON -DEPARTMENTAL - # 390 Cont'd 516.40.00 SALARIESAND TRAINING 49 Training/Miscellaneous 5,427 10,000 54% 0 (5,427) -100% 517.22.00 LEOFFDISABILITY 23 Benefits 123,143 111,670 110% 124,000 857 1 % 43 Travel 669 700 96% 0 (669) -100% 517.78.00 UNEMPLOYMENTCOMPENSATION 23 Benefits 17,979 20,000 90% 1 15,000 1 (2,979) -17% :ail �'I�I��I�>■ITd&*]=14WcLI=101W 11 Salaries 0 0 0% 32,400 32,400 0% 23 PERS Retirement Benefits 25,633 25,340 101 % 23,400 (2,233) -9% 31 Supplies 0 0 0% 9,000 9,000 0% 41 Professional Services 48,455 48,140 101% 7,700 (40,755) -84% 46 Insurance 200,256 201,250 100% 239,500 39,244 20% 49 Miscellaneous 82,590 82,900 100% 91,100 8,510 10% EMERGENCY SERVICES COORDINATING AGENCY 525.60.51 Intergovernmental Svs. 28,197 28,700 98% 34,900 6,703 24% POLLUTION CONTROL 531.70.51 Intergovernmental Svs. 10,085 10,110 100% 10,660 575 6% -32- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL - #390 Cont'd SALARIES AND TRAINING Training/Miscellaneous - Budgeted in Fund #008. LEOFF DISABILITY Benefits - Medical insurance premiums and medical expenses for twenty-five(25) retired LEOFF I police officers and five (5) firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund. (See page 85). Travel - Budgeted in Fund #008. UNEMPLOYMENT COMPENSATION Benefits - Mandated upon cities by federal government through Public Law 94-556, effective January 1,1978. MISCELLANEOUS Salaries - Termination pay for four employees. Benefits - Medical, retirement benefits and state workers' compensation for retiring PERS employees. Su lies - Purchase orders/payment request forms for all departments and other forms as a result of conversion to new computer system. Professional Services - Special system programming consulting service. Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessment for pooling liability coverage and deductible amounts within the General Fund. Miscellaneous - Association of Washington Cities ($17,530), Edmonds Chamber of Commerce ($400), Economic Development Council of Puget Sound ($2,500), SeniorCenter ($35,000), Snohomish County Chamber of Commerce ($800), National League of Cities ($2,500),Teen Hope ($10,000), Puget Sound Regional Council ($12,370) and Edmonds Economic Alliance ($10,000). EMERGENCY SERVICES COORDINATING AGENCY Intemovemmental Services - Assessment by the Snohomish County Department of Emergency Services. POLLUTION CONTROL Intmovemmental Services - Supports the Puget Sound Air Pollution Control Agency. -33- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % NON -DEPARTMENTAL DIVISION -#390 Cont`d 539.30.00 ANIMALCONTROL 31 Supplies 321 900 36% 900 579 180% 562.00.00 MEDIC 7 41 Professional Services 0 700 0% 700 700 0% 51 Intergovernmental Svs. 299,146 299,150 100% 398,000 98,854 33% 567.00.00 ALCOHOLISM 51 Intergovernmental Svs. 5,618 8,800 572.20.00 LIBRARY SERVICES 51 Intergovernmental Svcs. 702,234 702,240 586.80.53 State Excise Tax 5,285 6,000 591.39.00 1993 P.W FAC. BOND 70,640 70,580 591.73.00 1991 LTGO REF. BOND 324,858 324,870 591.78.00 1996 Fire Station #10 Bonds 0 0 592.38.89 Fiscal Agent Fees 627 1,400 594.18.64 Machinery/Equipment 13,069 15,000 64% 9,400 100% 854,400 88% 7,000 100% 69,100 100% 328,600 0% 66,000 45% 1,400 87% 0 3,782 67% 152,166 22% 1,715 32% (1,540) -2% 3,742 1 % 66,000 0% 773 123% (13,069) -100% -34- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept No.. 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd ANIMAL, CONTROL Supplies - Dog tags and receipt books. MEDIC 7 Professional Services - Contract with Able Pest Control (25% General Fund, 75% Water/Sewer Fund), intergovernmental Services- Public Health RuckerBuildim Medic 7 1997 $-0- $-0- $398,000 1996 -0- -0- 299,150 1995 232,560 27.700 285,690 ALCOHOLISM Intergovernmental Services - Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually received. LIBRARYSERVIGES I ntergovemmentaI Services -Annual contract fee with Sno-Isle Regional Library System. Increase of over8% each year. Excise Tax -Monthly taxes paid to State of Washington, Department of Revenue. 1993 Public Works Facility -Bond Issue -Debt payment on 1993 issues, which represents 46.64% of total. This amount isthe share to house general city maintenance operations. The street fund share is 53.36%. Original issued $1,690,000 of which $788,220 is Fund #001 and $901,780 is Fund #111. 1991 LTGO Refunding Bonds - 1991 LTGO bond interest payment. 1996 Fire District Contract - Payment on long-term contract for Fire Station #10 purchase. Fiscal Agent Fees - Administrative fees for G. O. Bonds Machinery/Equipment - Nothing budgeted for 1997. -35- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 $ % NON -DEPARTMENTAL DIVISION 4390 Cont'd 597.00.00 OPERATING TRANSFERS 55 Interfund Transfers 591,340 TOTAL NON -DEPARTMENT EXP. $2,624,319 508.00.00 Ending Cash 441.942 GENERAL FUND SUBTOTAL $4,406,741 59�0 100% 851,120 259,780 44% 2 633 89Q 100% $3,270,780 $646,461 25% 168,140 263% 144,200 29( 7,742) -67% 14,155,390 106% 14,758,810 $352,069 8% -36- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd OPERATING TRANSFERS Interfund Transfer 1997 Fire Aid Vehicle Fund - No. 005 $50,000 Travel/Training and Equipment Fund - No. 008 186,520 LEOFF Medical Insurance Reserve Fund - No. 009 30,000 Street Fund - No. 111 123,600 Building Maintenance Fund - No. 116 74,000 Municipal Arts Fund - No. 117 15,000 Council Contingency Fund - No. 119 322,000 Cemetery Maint./Improvement Fund - No. 130 50.000 TOTAL 85w 1,120 -37- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 1996 1997 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget CUMULATIVE RESERVE FOR GENERAL FUND- FUND 002 Beginning Cash Balance $259,041 $250,000 Ending Cash Balance $250,000 $250,000 Interest Earnings 13,042 16,000 Transfer to Capital Imprmt. Fund #325 22,083 16,000 TOTAL REVENUE $272,083 $266,000 TOTAL EXPENDITURE $272,083 $266,000 EMERGENCY FINANCIAL RESERVE - FUND 006 Beginning Cash Balance $803,880 $924,700 Telephone Utility Tax 62,886 65,000 Interest Earnings 62,055 55,000 Ending Cash Balance $915,917 $1,044,700 Fire Station #2 trailer rental 12,904 0 TOTAL REVENUE $928,821 $1,044,700 TOTAL EXPENDITURE $928,821 $1,044,700 TRAVEL/TRAINING & EQUIPMENT - FUND 008 Beginning Cash Balance $3,600 $0 Projects $3,600 $0 Transfer from General Equipment for New Fund #001 0 186,520 City Hall 0 26,960 Transfer from Street Fund #111 0 1,980 Equipment Transfer from Municipal Arts (Computer related) 0 66,650 Fund #117 0 1,900 Professional Services 0 11,700 Transfer from Combined Travel 0 45,650 Utility Operating Fund #411 0 24,390 Miscellaneous 0 64,930 Transfer from Equipment Rental Fund #511 0 1,100 TOTAL REVENUE $3,600 $215,890 TOTAL EXPENDITURE $3,600 $215,890 LEOFF - MEDICAL INSURANCE RESERVE - FUND 009 Beginning Cash Balance $67,142 $141,000 Ending Cash Balance $142,891 $219,300 Real Property Tax 41,300 41,300 Transfer from General Fund #001 30,000 30,000 Interest Earnings 4,449 7,000 TOTAL REVENUE $142,891 $219,300 -38- TOTAL EXPENDITURE $142,891 $219,300 Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept No.: 300 NARRATIVE CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund until such time as the balance reached $250,000. Thereafter, the interest is transferred to the Capital Improvements Fund No. 325 for improvements to general facilities of the City. EMERGENCY FINANCIAL RESERVE- FUND 006 This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1967. The purpose of the fund was revised by Ordinance No. 2912 in 1994 to include unanticipated emergencies. TRAVEU/TRAINING/EQUIPM_E~NT - FUND 008 The fund was re-established in the 1997 budget for the purpose of segregating expenditures designated for Travel, Training and Computer hardware/software as well as furniture. Each of these categories are segregated within the Fund by BARS codes. Managers will need to submit a request in writing which will be reviewed by the Mayors Office. LEOFF- MEDICAL INSURANCE RESERVE - FUND 009 The fund was created in the 1995 budgetto establish adequate reserves forthe long-term health care and related obligations of LEOFF I employees. The reserve amounts are transferred from the General Fund and are approved bythe City Council. There are 35 LEOFF I employees not covered by the Firemen's Pension Fund. -39- Department: ADMINISTRATIVE SERVICES 3 Fund: OTHER ' Dept. No.: 300 1996 1997 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget HOTEUMOTELTAX- FUND 120 Beginning Cash Balance $15,591 $8,650 Ending Cash Balance $16,812 $310 Hotel/Motel Excise Tax 54,397 50,000 Advertising 1,000 0 Interest Earnings 824 1,100 Intergovemmental Svs. 36,578 36,000 TOTAL REVENUE $70,812 $59,750 Transfer to: Municipal Arts #117 Tourism Arts Fund #123 Sister City #623.100 TOTAL EXPENDITURE 4,000 10,422 2,000 $70,812 4,000 14,440 5,000 $59,750 EMPLOYEE PARKING PERMIT - FUND 121 Beginning Cash Balance $0 $2,200 Ending Cash Balance $2,360 $5,200 Employee Parking Permits 2,360 3,000 TOTAL REVENUE $2,360 $5,200 TOTAL EXPENDITURE $2,360 $5,200 SPECIAL LIBRARY - FUND 621 Beginning Cash Balance $6,417 $6.820 Ending Cash Balance $6,723 $7,120 Interest Earnings 306 300 SUBTOTAL $6,723 $7,120 SUBTOTAL $6,723 $7,120 (100 - Library Board) J Beginning Cash Balance $876 $760 Ending Cash Balance $953 $740 Interest Earnings 77 80 Supplies 0 100 SUBTOTAL $953 $840 SUBTOTAL $953 $840 TOTAL REVENUE $7,676 $7,960 TOTAL EXPENDITURE $7,676 $7,960 -40- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept No.: 300 NARRATIVE HOTEUMOTELTAX - FUND 120 This fund was established by Ordinance No. 2010 imposing a special excise tax of 2% on the sale of, or charge made for, the fumishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovemmental Services is for the South Snohomish County Visitors Bureau ($6,000) and Edmonds Visitors Bureau ($30,000). Transfers are for concerts in the park ($4,000), promoting tourism ($14,440) and Sister City relations ($5,000). EMPLOYEE PARKING PERMIT - FUND 121 This fund was established by Ordinance No. 3079. All application fees received by the City for employee parking permits are to be deposited in this fund and used solely for the administration of the program. Printing fees for permits ($300). SPECIAL LIBRARY - FUND 621 b___. Boas aly 11las authorized • f lecture nnnLnrc •.i•h #hie f�inti %A/7chinn4nn I ihrwnw Association The LIFJIdIy CVi71U liNIICIIUr Ilq� auU1VIILGU payment v� ica+ua�c .`iMvanvIa i.un unu �una�. ■.u.,n�ny•v . membership fee ($100) for the Edmonds Library Board. Other Library Board supplies are paid from program 100 ($100). -41- cqwj,-V ED-Azt 0 o w H E- P44 Z A w 04 V) U. u pe. B, U v Cd 5 U W A 2, a iss -0 W o p U ~ O •as :� � Q o. 0. W ixl c x G4 W O F 0 a � UA � a� W U e� O rn U p: pC .- Con z o H � M INVESTIGATION FUNCTIONS Major Crimes Follow-up Inv. Fraud, Forgery, Narcotics & Gambling Investigations Sergeant Detectives (6) Tof ce Department organizational- Chart SUPPORT SERVICES YOUTH SERVICES FUNCTIONS Drug Abuse Resist, Educ. DARE High School/Middle School Resource Services Youth Crime Watch/Activities Sergeant DARE Officer School Resource Officer CRIME PREVENTION FUNCTIONS Commercial Residential & Personal Security/Training Supervise Volunteer Program, Crime Prevention Officer Volunteer Coord. (P/T) Clerk Typist (P/T) RECORDS/PROPERTY FUNCTIONS CAD/RMS Computers Special Projects Crime Scene Processing Narcotics Testing Process Fingerprint Evid. Police Records Mgmt. Data Storage/Retrieval Telephone/Reception Mail Processing Admin. Supervisor Property Officer Staff Assistants (6) Cadets (3 P/T) VISION STATEMENT POLICE DEPARTMENT We see our department in cooperation with the citizens of Edmonds, becoming more attuned to, and responsive to their needs. We intend to do this through improved management techniques, mutual respect and developing our people's full potential We will be innovative, using emerging technology to maximum potential. We recognize that our growth is dependent on public confidence and support, which we will strive to accomplish through professionalism. MISSION STATEMENT Service in partnership with the community - a commitment to excellence. • Implementation of a mobile data computer system to increase efficiency and better serve the public vis-a-vis instant reports and suspect imaging transmissions. ✓ Goal is approximately 75% complete and will be on line by June 1997. ✓ Interlocal draft is in final stages of completion for signatures. ✓ Laptops have been selected and will be ordered in 1997. ✓ SnoCom has engineered the back bone system and will begin installation in January. • Reduction of crime victimization rate to 35 per thousand. ✓ WASPC 1995 statistics are out and our rate last year was 41 per thousand. ✓ Current rates YTD reflect an approximate 5% decrease in this overall rate. ✓ Statistics will not be in until February. Goal was dropped because it wasn't practical. • Increased case clearance rate of 5% over 1995 rates. ✓ Case clearance rates remain at approximately 21 % of all reported crimes. ✓ Management Team has decided to implement "solvability factors" in 1997. ✓ Steve Perry advises this goal was found to be unreachable in July of 1996. • Reduction of traffic accidents to less than 10 per thousand in 1996. ✓ Traffic accident data indicates that rates are consistent with 1995 accident ratios. ✓ Management Team will assess a new action plan for 1997 to impact accidents, including computer software models for assistance. • Integrated Community Oriented Policing (COP) strategies department -wide. ✓ Edmonds Police Foundation has been registered with the Secretary of State. ✓ Shift rotations on September 1 resulted in new neighborhood officer assignments. ✓ Senior Officer Mike Bard is the new COP coordinator. • Initiated the national accreditation process with the Commission on Accreditation for Law Enforcement Agencies (CALEA). ✓ Department employees have formed an Accreditation Task Force (ATF) that met in September to review manual design and layout. ✓ Accreditation manager has started printing Individual Standards Status Reports (ISSRs). ✓ Accreditation manager continues to work on this project. Goal of implementation of the project has been met. 1997 �Fo� • Have Mobile Data Terminals mounted in all patrol vehicles and operational, pending involvement with Snohomish County P.U.D., by December 31, 1997. • Continue discussion with SNOCOM and Everett Police Department on a jointly operated 800 MHz public safety communications system. • Complete the architectural design of the new public safety complex, including the moving of personnel and equipment into temporary quarters and the destruction of the present building. 1997 5;� (emt'd) • Continue evaluation of department policies and procedures in order to meet CALEA standards. • Research site for a remote community policing station along the Highway 99 corridor. RH/dm WinWord6\Goals97\Police3 C,F ED Azt EXPEII rD I T URE S UMMA R Y Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 Expended Budget % Expended Budget Budget to Actual 1996 1996 To Budget 1997 $ % FUND: General Administration and Staff $640,432 $621,690 103% $417,250 ($223,182) -35% Records Management 0 0 0% 255,520 255,520 0% Investigation 478,221 433,550 110% 490,050 11,829 2% Patrol 1,948,933 1,919,100 102% 1,793,470 (155,463) -8% Special Operations 433,140 437,050 99% 127,780 (305,360) -70% K-9 Unit 0 0 0% 68,780 68,780 0% Crime Prevention 43,913 61,540 71 % 65,610 21,697 49% Youth Services 103,526 82,400 126% 211,080 107,554 104% Training 197,467 253,200 78% 102,920 (94,547) -48% Ordinance Enforcement 117,963 117,140 101% 112,880 (5,083) -4% Traffic 0 0 0% 213,600 213,600 0% Communications 26,716 21,000 127% 0 (26,716) -100% Property Management 0 0 0% 49,340 49,340 0% Municipal & Superior Court 23,141 31,830 73% 10,400 (12,741) -55% Reserve Unit 27,210 24,550 111 % 21,400 (5,810) -21 % Hospital Security 281,294 278,190 101% 272,470 (8,824) -3% Prisoner Care 132,975 77,450 172% 100,320 (32,655) -25% SnoCom 128,801 169,790 76% 143,300 14,499 11 % Equipment 7,591 8.500 89% 6.680 9S 11) -12% SUBTOTAL $4,591,323 $4,536,980 101% $4,462,850 ($128,473) -3% OTHER FUNDS: Criminal Justice Activity 359,598 381,410 94% 405,170 45,572 13% Drug Enforcement 31.250 52,500 60% 72,000 40,750 130% TOTAL $4,982,171 $4,970,890 100% $4,940,020 ($42,151) 4% DEPARTMENT FUNCTION Administration -is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget, long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council. Records Management - is responsible for all records management, data storage and retrieval, answers incoming calls to department as assists citizens at the front counter. Investigation - is responsible for follow-up investigations of major crimes such as homicide, robbery, assault, burglary and sex offenses. This division also conducts fraud, forgery, theft, narcotics, and gambling investigations. Patrol - Officers respond to citizen calls forservice, initiate criminal investigations from "on -view" arrests and dispatched calls, investigate traffic accidents, and enforce local and state traffic and criminal codes. Special Operations - proactive Officers dress in plain clothes, concentrating on high crime areas and working with uniformed Patrol Officers on various assignments. -42- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 K-9 Unit - assists with apprehension of criminals, locating evidence and searching buildings for hidden suspects. Crime Prevention - is staffed by one full-time Crime Prevention Officer, who is assisted by some 20 senior citizen Crime Watch Volunteers and Law Enforcement Explorers. Youth Services - provides positive educational interaction with youth which is intended to deter youth from crime. Trainin - Includes in-service, mandatory and physical fitness training in addition to off -site training, schools and seminars. Ordinance Enforcement - Handles abandoned vehicles and parking enforcement, including monitoring the City's parking lots. Also deals with stray, injured, and deceased animals, both wild and domestic. Traffic - is assigned to traffic duty and issue most of the department's citations and conduct investigations of all major accidents. Communications - 911 communications are handled by SnoCom. Includes telecommunications services and service contracts of equipment. Property Managernent - collects, maintains and controls all evidence in investigations, houses found property, tests narcotics and processes fingerprinting evidence. Coordinates electronic supervision program. Reserve Unit - Reserve Officers are part-time officers who fill in for vacationing officers, direct traffic and assist with crowd control at parades and other civic functions. Hospital Security - Officers provide for the safety and security of staff, patients and their property, and plant facilities at Stevens Memorial Hospital. Prisoner Care - Includes a six -hour holding facility operated by the department. Jail services are contracted to the City of Lynnwood and Snohomish County. -43 - Department: POLICE DEPARTMENT Fund: GENERAL 1 Dept. No.: 494 I EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 521.10.00 ADMINISTRATION - #410 11 Salaries (Chief) $67,065 23 Benefits (Chief) 15,000 11 Salaries 396,580 12 Overtime 23 Benefits 24 Uniforms 3,893 98,029 5,797 $68,240 15,500 379,710 3,400 86,560 8,770 98% $68,240 $1,175 2% 97% 15,860 860 6% 104% 241,720 (154,860) -39% 115% 0 (3,893) -100% 113% 51,670 (46,359) -47% 66% 3,020 (2,777) -48% 31 Supplies 16,766 17,000 99% 11,500 (5,266) -31 % 35 Small Equipment 2,145 3,350 64% 0 (2,145) -100% 41 Professional Services 1,369 1,850 74% 500 (869) -63% 42 Communications 0 0 0% 3,120 3,120 0% 44 Advertising 275 800 34% 2,000 1,725 627% 45 Rental/Lease 9,434 11,000 86% 13,000 3,566 38% 48 Maintenance 221 3,500 6% 1,500 1,279 579% 49 Miscellaneous 0 0 0% 1,620 1,620 0% 511ntergovemmental Svice. 0 200 0% 0 0 0% 95 Interfund Rental 23,858 21,810 109% 3.500 (20,358) -85% TOTAL ADMINISTRATION 64$0,43Z 1621,690 103% $417,250 223 182 -35% 521.11.00 RECORDS MANAGEMENT 11 Salaries $0 $0 0% $188,270 188,270 0% 12 Overtime 0 0 0% 2,920 2,920 0% 23 Benefits 0 0 0% 53,150 53,150 0% -44- Department: POLICE DEPARTMENT Fund; GENERAL Dept. No.: 410 NARRATIVE ADMINISTRATION - #410 Salaries_ (Chief) - The salary is set by the City Council. Benefits (Chief) - Medical ($6,580), retirement ($8,810) and life insurance ($340), state workers ($130). Salaries - Two assistant Police Chiefs, Administrative Supervisor, Confidential Secretary, part-time Secretary, and three Cadets. Overtime - Nothing budgeted for 1997. Benefits - Medical ($19,200), retirement ($31,100), state workers ($520), life insurance ($850). Uniforms - Based on $500 each for commissioned personnel and $310 each for noncommissioned personnel, $225 each for part-time secretary and three cadets and to repair or replace clothing lost or destroyed on the job per labor agreement. Supplies - Includes microfilm supplies ($300), reference books ($1,200), copierand fax paper ($1,600), printing costs ($1,800), office supplies for total department ($6,900). Small Equipment - Nothing budgeted for 1997. Professional Services - Psychological fit -for -duty exams. Communications - All department pagers, Internet site rental, private telephone line (for police radio). Advertising - Recruiting ads, business support ads. RentallLease - Three copy machine leases. Maintenance - Repair of office equipment. Miscellaneous - Includes FBI National Academy dues ($80), Washington Association of Sheriffs and Police Chiefs Association dues ($250), IACP dues ($400). Intergovernmental Services - Nothing budgeted for 1997. Interfund Rental - Rental charge for administrative vehicles ($2,250) and Reserve Fund for radio replacement ($1,250). RECORDS MANAGEMENT Salaries - Six (6) staff assistants (includes $7,600 holiday buyback per labor agreement). Overtime - For clerical duties as required during scheduled shifts. Benefits - Health ($24,330), retirement ($27,420), state industrial ($810), life insurance ($380), overtime benefits ($210). -45- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % RECORDS MANAGEMENT- Cont'd 24 Uniforms 0 0 0% 1,860 1,860 0% 31 Supplies 0 0 0% 4,900 4,900 0% 35 Small Equipment 0 0 0% 920 920 0% 48 Repair/Maintenance 0 0 0% 3,500 3.500 0% TOTAL RECORDS MANAGEMENT $0 $0 0% $255,520 $255,520 0% 521.21.00 INVESTIGATION 11 Salaries $352,330 $313,950 112% $375,850 23,520 7% 12 Overtime 18,438 13,900 133% 15,000 (3,438) -19% 23 Benefits 79,859 77,930 102% 82,280 2,421 3% 24 Uniforms 4,749 5,580 85% 4,590 (159) -3% 31 Supplies 3,017 2,600 116% 2,000 (1,017) -34% 35 Small Equipment 2,010 2,630 76% 1,790 (220) -11% 41 Professional Services 1,241 1,400 89% 1,900 659 53% 43 Travel 0 0 0% 500 500 0% 49 Miscellaneous 267 500 53% 500 233 87% 95 Interfund Rental 16,310 15,060 108% 5,640 (10,670) -65% TOTAL INVESTIGATION $478,221 $433,550 110% 49 $11,829 2% -46- Department; POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 RECORDS MANAGEMENT - Cont'd. Uniforms - Based on $310 for each noncommissioned personnel. Supplies - Includes all department forms ($4,600), other than evidence, including microfilm supplies ($300). Small E ui ment - Typewriterfor preparing licenses and permits ($500), transcriber replacement ($300), headphone ($120). Repair/Maintenance - Repair of office equipment. INVESTIGATION Salaries - One Sergeant and six Detectives (includes $15,260 holiday buy back per labor agreement). Overtime - As required for special assignments. Benefits - Medical ($29,160), retirement ($46,550), state workers ($4,130), life insurance ($440) and OT benefits ($2,000). Uniforms - Based on $500 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement and three body armors ($1,090). Supplies - General office supplies ($200), film and photo processing ($1,800). Small Equipment - Flash bounce ($220), macro lens ($230), conversion lens ($400), two portable cellular phones ($940). Professional Services -Polygraph services ($500), personal history reports ($500), credit reports ($400) and translator services ($500). Travel - Ferry charges as needed for investigation and transports ($500). Miscellaneous - To purchase information, pay for tips, etc., for crimes other than narcotics related ($500). Interfund Rental - Rental charge for investigative vehicles. -47- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1 i $ % 521.22.00 PATROL 11 Salaries 12 Overtime 23 Benefits $1,396,141 $1,358,770 103% $1,333,630 ($62,511) -4% 46,909 61,500 76% 53,300 6,391 14% 307,486 300,850 102% 317,340 9,854 3% 24 Uniforms 28,105 30,700 92% 16,780 (11,325) -40% 31 Supplies 15,219 13,230 115% 5,050 (10,169) -87% 41 Professional Services 0 0 0% 8,500 8,500 0% 42 Communications 0 0 0% 19,000 19,000 0% 48 Repair/Maintenance 3,713 5,200 71% 11,700 7,987 215% 95 Interfund Rental 151,360 148,850 TOTAL PATROL $1,948,933 $1,919jop 521.23.00 SPECIAL OPERATIONS 11 Salaries $305,937 $296,590 12 Overtime 13,019 4,800 23 Benefits 67,438 85,710 24 Uniforms 3,352 3,680 31 Supplies 4,753 6,690 35 Small Equipment 765 1,130 48 Repair/Maintenance 11 400 95 Interfund Rental 37,865 38.050 TOTAL SPECIAL OPERATIONS $433,140 $437,050 102% 30,170 (121,190) -80% 102% $1,793,470 155 463 -8% 103% $102,000 ($203,937) -67% 271 % 4,200 (8,819) -68% 79% 19,850 (47,588) -71% 91 % 1,000 (2,352) -70% 71% 730 (4,023) -85% 68% 0 (765) -100% 3% 0 (11) -100% 100% 0 (37,865) -100% 99% $127,780 305 360 -70% -48- Department: POLICE DEPARTMENT Fund: GENERAL Dept No.: 410 NARRATIVE PATROL Salaries - Four Sergeants and 23 Patrol Officers. (Includes $54,130, holiday buy back per labor agreement). Overtime - As required during shifts. Benefits - Medical ($127,480), retirement ($165,700), state workers ($15,340), life insurance ($1,660), OT benefits ($7,160). Uniforms -Repair or replacement of uniforms lost ordamaged on the job per labor agreement and replace body armor. Supplies - Includes supplies common to the department, i.e., flashlights ($400), cones ($720), batteries, fuses, miscellaneous ($3,930). Professional Services - Dry cleaning of uniforms per labor agreement ($5,500) and towing ($1,000). Communications - Airtime and long distance for all cellular phones for entire department. Maintenance - Service and parts for repair of equipment, such as radar ($1,350), weapons ($700), carwash ($1,800) and emergency equipment ($1,350), 100% of all radio maintenance contract and repair costs not covered for entire department ($5,400), installation of equipment ($1,100). Interfund Rental - Rental charge for patrol cars ($25,200) and reserve fund for radio replacement ($4,970). SPECIAL OPERATIONS Salaries - Two Proactive Officers (includes $4,200 in holiday buy back per labor agreement). Overtime - As required during shifts. Benefits - Health ($17,730), retirement ($19,580), state workers ($1,770), life insurance ($190) and OT benefits ($840). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Supplies - Includes supplies specificto the unit, i.e., flashlights ($100), batteries, binoculars, misc. ($550) and 10 cones ($80). Small Equipment - Nothing budgeted for 1997. Maintenance - Nothing budgeted for 1997. interfund Rental - Nothing budgeted for 1997. -49- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1996 1996 To Budget 521.26.00 K-9 UNIT 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 41 Professional Services 95 Interfund Rental TOTAL K-9 UNIT 521.30.00 CRIME PREVENTION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 41 Professional Services 95 Interfund Rental TOTAL CRIME PREVENTION 521.31.00 YOUTH SERVICES 11 Salaries 12 Overtime _ 23 Benefits 24 Uniforms TOTAL YOUTH SERVICES Budget Budget to Actual 1997 $ % $0 $0 0% $50,560 $50,560 0% 0 0 0% 2,000 2,000 0% 0 0 0% 9,890 9,890 0% 0 0 0% 500 500 0% 0 0 0% 1,020 1,020 0% 0 0 0% 1,930 1,930 0% 0 0 0% 2,880 22880 0% 0% $68.780 68 780 0% $33,273 $36,350 92% $45,630 $12,357 37% 103 1,200 9% 1,200 1,097 1065% 5,225 8,210 64% 12,080 6,855 131 % 2,300 3,380 68% 3,070 710 33% 1,717 2,800 61 % 2,800 1,083 63% 1,295 9,600 13% 0 (1,295) -100% 0 0 0% 830 830 0% 143,913 $41,540 71 % $65,610 $21,697 49% $78,726 $64,000 123% $163,260 $84,534 107% 4,087 3,500 117% 5,740 1,653 40% 19,689 13,400 147% 42,080 22,391 114% 1.024 1.500 68% 0 1024 -100% 103 526 $82,400 126% $211,080 $107,554 104% -50- Department: POLICE DEPARTMENT Fund: GENERAL Dept No.: 410 NARRATIVE K-9 UNIT Salaries - One K-9 officer (includes $2,060 in holiday buyback per labor agreement). Overtime - As required during shifts. Benefits - Health ($2,710), retirement ($6,260), state industrial ($590), life insurance ($60), overtime benefits ($270). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Supplies - Sleeve covers ($190), misc. collars ($50), strobe light ($80), .22 black ammo ($50), K-9 food ($550), flashlights ($100). Professional Services - Kennel boarding ($100), veterinarian services ($1,830). Interfund Rental - Rental charge for patrol vehicle ($1,780) and reserve fund for radio replacement ($1,100). CRIME PREVENTION Salaries - One Crime Prevention Officer, one Volunteer Coordinator (10 hrs./week for six months) and Clerk Typist. Overtime - For special assignments. Benefits - Health ($5,850), retirement ($5,740), state workers ($250), life insurance ($60) and OT benefits ($180). Uniforms - Based on one noncomissioned employee ($310) and twenty three Explorer Scouts at $120 each ($2,760). Supplies _ Pamphlets ($720), film and slide presentations ($210), engravers ($40), Block Watch materials ($480), printing ($600) and miscellaneous supplies ($750). Professional Services - Nothing budgeted for 1997. Interfund Rental - Rental charge for 15 passenger van. YOUTH SERVICES Salaries -One Sergeant, one DARE Officer, one school Resource Officer. Overtire - As required by shifts. Benefits - Health ($19,130), retirement ($20,220), state industrial ($1,770), life insurance ($190), overtime benefits ($770). Uniforms - Nothing budgeted for 1997. -51- Department: POLICE DEPARTMENT j Fund: GENERAL Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 521.40.00 TRAINING 11 Salaries $106,984 $156,650 68% $54,310 ($52,674) -49% 12 Overtime 6,160 5,740 107% 2,100 (4,060) -66% 23 Benefits 26,030 37,570 69% 12,510 (13,520) -52% 24 Uniforms 0 1,600 0% 860 860 0% 31 Supplies 17,549 10,340 170% 7,670 (9,879) -56% 35 Small Equipment 0 0 0% 1,050 1,050 0% 41 Professional Services 15,780 16,500 96% 15,000 (780) -5% 43 Travel 12,608 12,000 105% 0 (12,608) -100% 49 Miscellaneous 12,307 11,000 112% 7,650 (4,657) -38% 93 Interfund Supplies 0 600 0% 0 0 0% 95 Interfund Rental 0 0 0% 1,770 1,770 0% 98 Interfund Repair 49 1.200 4% Q 49 -100% TOTAL TRAINING $197,467 $253,200 78% $102,920 94 547 -48% 521.70.00 ORDINANCE ENFORCEMENT 11 Salaries $67,733 $67,360 101 % $70,620 $2,887 4% 12 Overtime 773 500 155% 600 (173) -22% 23 Benefits 14,690 15,100 97% 15,400 710 5% 24 Uniforms 1,037 1,000 104% 1,000 (37) -4% 31 Supplies 2,277 2,800 81 % 1,500 (777) -34% 41 Professional Services 232 750 31 % 750 518 223% 51 Intergovernmental Services 21,591 20,000 108% 20,000 (1,591) -7% 95 Interfund Rental 9.630 9,630 100% 3,010 (6,620) -69% TOTAL ORDINANCE ENFORCEMENT $117,963 117,140 101% 1112,880 5 083 4% -52- Department: POLICE DEPARTMENT Fund: GENERAL Dept No.: 410 NARRATIVE TRAINING Salaries - One Training Sergeant. Overtime - For special assignments. Benefits - Health ($4,570), retirement ($7,010), state workers ($590), life insurance ($60) and OT benefits ($280). Uniforms- Replace or repair uniforms lost or damaged on the job per labor agreement and replace body armor ($360). Supplies -Ammunition and range supplies ($4,670), defensive tactics supplies ($1,000), training supplies, ($2,000). Small Equipment - Three shotguns. Professional Services - Range fees ($1,500), polygraph fees ($1,500), health club membership fees ($12,000). Travel - Budgeted in Fund #008. Miscellaneous - Accreditation (CALEA) fees. Interfund Supplies - Nothing budgeted for 1997. Interfund Rental - Rental charges on two staff/school cars available to all employees for travel ($670), radio replacement fund ($1,100). Interfund Repairs - Nothing budgeted for 1997. ORDINANCE ENFORCEMENT Salaries - Two Ordinance Enforcement Officers (includes $2,870 holiday buy back per labor agreement). Overtime - As required for special assignments. Benefits - Health ($3,650), retirement ($10,350), state industrial ($1,180), life insurance ($120) and OT benefits ($100). Uniforms - Based on $500 each for commissioned personnel. Su lies - Miscellaneous supplies, including bags, animal control drugs, disposable leashes ($450), supplies for ACE program ($600) and dog licenses ($450). Professional Services - Veterinary services from local veterinarians. Intergovernmental Services - Contract with PAWS for boarding animals. Interfund Rental - Rental charge for parking enforcement vehicle and animal control vehicle ($2,200) and reserve fund for radio replacement ($810). -53- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 410 1 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 521.71.00 TRAFFIC 11 Salaries $0 $0 12 Overtime 0 0 23 Benefits 0 0 24 Uniforms 0 0 31 Supplies 0 0 95 Interfund Rental 0 0 TOTAL TRAFFIC 1-0 LO 521.90.00 COMMUNICATIONS 42 Communications $21,640 $15,000 48 Repair/Maintenance 5.076 6.000 TOTAL COMMUNICATIONS $26,716 $21,000 521.91.00 PROPERTY MANAGEMENT 11 Salaries $0 $0 12 Overtime 0 0 23 Benefits 0 0 24 Uniforms 0 0 31 Supplies 0 0 35 Small Equipment 0 0 44 Advertising 0 0 49 Miscellaneous 0 0 95 Interfund Rental 0 0 TOTAL PROPERTY MANAGMENTS 10 1-0 0% $155,480 $155,480 0% 0% 6,200 8,200 0% 0% 39,370 39,370 0% 0% 4,360 4,360 0% 0% 1,120 1,120 0% 0% T070 7.070 0% 0% $213,600 $213,600 0% 144% $0 ($21,640) -100% 85% 0 (5,076) -100% 127% 26 716 -100% 0% $31,780 $31,780 0% 0% 490 490 0% 0% 10,940 10,940 0% 0% 310 310 0% 0% 3,630 3,630 0% 0% 300 300 0% 0% 800 800 0% 0% 50 50 0% 0% 1.040 1.040 0% 0% $49,340 $49,340 0% -54- Department: Fund: Dept. No.: TRAFFIC POLICE DEPARTMENT GENERAL 410 NARRATIVE Salaries -Two Motorcycle Officers and one Traffic Officer (includes $6,310 in holiday buyback per labor agreement). Overtime - As required by shifts. Benefits - Health ($17,330), retirement ($19,260), state industrial ($1,770), life insurance ($190), overtime benefits ($820). Uniforms - Based on $500 for each commissioned officer, outfitting of new traffic officer ($2,500), body armor ($360). S, uolles - Specific to unit, i.e., flashlights, batteries, cones ($1,000), three traffic roller tapes ($120). Interfund Rental - Rental charges forthree motorcycles and traffic car ($5,970), and reserve fund for radio replacement ($1,100). COMMUNICATIONS Communications - Moved to the Patrol Division. Maintenance - Moved to the Patrol Division. PROPERTY MANAGEMENT Salaries - One Property Officer. Overtime - As required by shift. Benefits - Health ($5,860), retirement ($4,850), state industrial ($130), life insurance ($60), overtime benefits ($40). Uniforms - Per contract for noncommissioned employee. Supplies_- Evidence supplies ($1,230), fingerprint supplies ($1,200), drug testing supplies ($1,200). Small Equipment - Evidence refrigerator to preserve perishable evidence. Advertising - Auction notification. Miscellaneous - Membership for LEIRA. Interfund Rental - Rental charge for property van ($560) and reserve fund for radio replacement ($480). 11-141 Department: PGUCE DEPARTMENT Fund: GENERAL Dept. No.: 410 Account Number 521.92.00 MUNICIPAL COURT 11 Salaries 12 Overtime 23 Benefits TOTAL MUNICIPAL COURT 521.93.00 SUPERIOR COURT 12 Overtime 23 Benefits TOTAL SUPERIOR COURT 521.94.00 RESERVE UNIT 11 Salaries 12 Overtime 23 Benefits 24 Uniforms TOTAL RESERVE UNIT 521.95.00 SECURITY 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 95 Interfund Rental TOTAL SECURITY EXPENDITURE DETAIL Expended Budget % Expended 1996 1996 To Budget $5,922 $8,700 68% 9,867 11,700 84% 3.575 5.510 65% 19 364 $25,910 75% $3,059 $4,220 72% 718 1_lm 42% 3 777 ILM 64% $24,848 $20,400 122% 428 0 0% 1,019 1,450 70% 915 2.700 34% 27 210 $24,550 111 % $189,348 $198,090 96% 34,461 19,500 177% 48,914 51,680 95% 3,193 3,200 100% 158 500 32% 5,220 5,220 100% 281 294 JaZgj90 101 % -56- Budget Budget to Actual 1997 1 $ $9,980 $4,058 69% 0 (9,867) -100% 420 3155 -88% 10 400 8 $64 -46% $0 ($3,059) -100% 0 jZ181 -100% LO 3 777 -100% $16,640 ($8,208) -33% 0 (428) -100% 2,960 1,941 190% 1.800 885 97% 21 400 5 810 -21 % $195,570 $6,222 3% 10,000 (24,461) -71% 53,000 4,086 8% 3,980 787 25% 500 342 216% 9.420 4,200 80% 272 470 8 824 -3% Department: POLICE DEPARTMENT Fund: GENERAL Dept No.: 410 NARRATIVE MUNICIPAL COURT Salaries - One part-time Court Security Officer. Overtime - Nothing budgeted for 1997. Benefits - State Workers, Medicare and OT benefits. SUPERIOR COURT Overtime - Nothing budgeted for 1997. Benefits - Nothing budgeted for 1997. RESERVE UNIT Salaries - $8.00 per hour for 10 Reserve Officers. Overtime - Nothing budgeted in 1997. Benefits - State industrial. Uniforms - Based on $180 for each Reserve Officer, SECURITY Salaries - Six full-time and one part-time Security Officer at Stevens Memorial Hospital (includes $7,480 holiday buy back and $3,000 shift differential per labor agreement). Overtime - As required during shifts (includes Kelly Day buy back of 108 hours per officer). Benefits - Health ($18,590), retirement ($27,180), state industrial ($3,810), life insurance ($380) and OT benefits ($3,040). Uniforms -Based on $500 each for Commissioned Officers and $250 part-time Officer for repair and replace uniforms lost or destroyed on the job, two body armor ($720). Supplies - Batteries, flashlights, etc. Interfund Rental - Rental charge for security vehicle ($9,000) and reserve fund for radio replacement ($420). -57- Department: POLICE DEPARTMENT Fund: GENERAL Dept. NO.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 523.30.00 PRISONER CARE 51 Intergovernmental 528.60.00 SNOCOM 51 Intergovernmental $132,975 $77,450 172% 128,801 169,790 76% 594.21.64 Equipment 7.591 8.500 89% GENERAL FUND SUBTOTAL $4,591,323 $4,536,980 101% $100,3201 ($32,655) -25% 143,3001 14,499 11 % 6.680 9( 11) -12% $4,462,850 ($128,473) -3% -58- Department: Fund: Dept No.: PRISONER CARE POLICE DEPARTMENT GENERAL 410 NARRATIVE Intergovemmental Services -Jail booking and daily fees under contracts with City of Lynnwood and Snohomish County Jail. SNOCOM Intergovemmental ServiceS - SnoCom services. Equipment - Fax machine for Administration ($2,000), spy alarm ($1,600), two portable radios ($1,580) for Investigation Unit, computer for hospital security ($1,500). -59- )epartment: POLICE DEPARTMENT `und: CRIMINAL JUSTICE vnd No.: 007 Account Number Description REVENUEDETAIL Receipted Budget % Receipted Budget 1996 1996 To Budget 1997 308 00 00 BEGINNING CASH $6 604 $0 0% $21,000 TAXES 313.70.00 1/10 Sales Tax 347,559 328,540 106% INTERG-OVERNMENLAL 331.16.57 Law Enforcement Grant $10,290 $0 0% 336.06.20 MVET/Spec. Distribution 12,735 10,900 117% 336.06.22 MVET/Prog.1 11,800 13,260 89% 336.06.23 MVET/Prog.2 16,101 17,720 91% 336.06.24 MVET/Prog.3 16,133 17,740 91% TOTAL INTERGOVERNMENTAL $67,059 $59,620 112% MISCELLANEOUS 361.11.00 Interest Earnings 855 $1,000 86% TOTAL REVENUES $415,473 38� 9�,160 107% TOTAL CRIMINAL JUSTICE FUND $422,077 $389,160 108% 341,630 $0 11,700 12,460 17,720 17,720 $59,600 700 401 930 422 930 Budget to Actual $14,396 218% (5,929) -2% ($10,290) -100% (1,035) -8% 660 6% 1,619 10% 1,587 10% ($7,459) -11% 155 -18% 13 543 -3% 853 0% -60- EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % FUND: Criminal Justice Administration $11,558 $11,260 103% $8,600 ($2,958) -26% Patrol 11,749 7,500 157% 0 (11,749) -100% Special Operations 0 0 0% 2,670 2,670 0% Prisoner Care 153,263 153,060 100% 153,000 (263) 0% Municipal Court & Equipment 66,616 73,720 90% 76,220 9,604 14% Intergovernmental 104,622 104,890 100% 119,500 14,610 14% Other Investigation Programs 11,790 30,980 38% 45,180 33,390 283% SUB TOTAL $359,598 $381,410 94% $405,170 $45,572 13% Ending Cash Balance 62,479 7.750 806% 17,760 (44,719) -72% TOTAL 422 07 38S 9,160 108% $422,930 853 0% DEPARTMENT FUNCTION In 1990, legislation was approved to authorize 1/10 of one percent sales tax on all goods sold in the County for criminal justice purposes pursuant to RCW 82.14.340. Monies received from this tax shall be expended exclusively for criminal justice purposes and shall not be used to replace orsupplant existing funding. This RCW chapter originally expired January 1,1994, and was extended by the legislature in 1993. -61- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 REVENUE DETAIL Account Receipted Budget %Exl pted Number Description 1996 1996 To Budget DRUG ENFORCEMENT - 104.000 308.00.00 BEGINNING CASH ($21,220) $100-21220% FORFEITURES 357.40.00 Confiscated Funds 7,337 23,000 32% 357.41.00 Proceeds from Sale of Confiscated Property 1.800 20,000 9% TOTAL FORFEITURES $9,137 $43,000 21% MISCELLANEOUS 361.11.00 Interest Eamings $3,573 $1,400 255% OTHER JUDGMENT/SETTLEME NT 369.40.00 Other Judgments 5A90 1,500 366% TOTAL MISCELLANEOUS $9,063 $2,900 313% TOTAL REVENUES $18,200 $45,900 40% PROGRAM TOTAL ($3,0201 $46,000 -7% D.A.R.E. PROGRAM-104.100 308.00.00 BEGINNING CASH $4,820 $1,120 430% INTERGOVERNMENTAL 338.27.00 Juvenile Services 1,166 1,170 MISCELLANEOUS 367.00.00 Contributions 1,360 7,500 369.90.00 Other Misc. Revenues 88 0 TOTAL MISCELLANEOUS $1,448 $7,500 TOTAL REVENUES $2,614 $8,670 PROGRAM TOTAL $7,434 $9,790 100% Budget Budget to Actual 1997 $ % ($32,070) 1 ($10,850) -51% 16,000 8,663 118% 20,000 1_8,,200 1011 % 36 000 SM863 294% $1,500 I ($2,073) -58% 5.000 6 500 4� 90) -9% 2 563 -28% $24,300 134% $13,450 -445% 42 500 10 430 $3,280 ' ($1,540) -32% 1,170 1 4 0% 18% 4,000 2,640 194% 0% 0 (88) -100% 19% $4,000 $2,552 176% 30% $5,170 $2,656 98% 76% $8,450 $1,016 14% -68- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 REVENUE DETAIL Account Receipted Budget %Receipted Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 $ % CONFISCATED FUNDS PENDING- 104.200 308.00.00 BEGINNING CAS $86,855 $62,250 140% 357.40.00 Confiscated Funds 2,346 0 0% 357.41.00 Proceeds from Conf. Property 0 2.000 0% TOTAL FORFEITURES $2,346 $2,000 117% PROGRAM TOTAL $89,201 $64,250 139% TOTAL DRUG ENFORCE. FUND $93,615 $120,040 78% $89,010 1 $2,155 2% 0 (2,346) -100% 0 0 0% 2 346 -100% 8$9.010 191 0% 10$7.890 $14,275 15% -69- cqlrotV -Azt EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % FUND: Drug Enforcement Investigation $27,879 $47,500 59% $72,000 $44,121 158% Equipment 3.371 5.000 67% (3,371) -100% SUBTOTAL $31,250 $52,500 60% $72,000 $40,750 130% Ending Cash Balance 62,365 67,540 92% 35,890 (26,475 ) -42% TOTAL $93.615 120 040 78% $107,890 $14,275 15% DEPARTMENT FUNCTION In 1988, City Ordinance No. 2677was passed to authorize a separate fund be created forthe deposits of drug seizures and forfeiture proceeds, pursuant to RCW 69.50.505. These proceeds are to be used solely for drug enforcement and educational purposes such as investigation and the Drug Awareness Resistance Education Program (D.A.R.E.). Any unexpended funds at the end of any budget year shall be carried forward to the following year until expended for the purposes set forth in Ordinance No. 2677. -70- lepartment: POLICE DEPARTMENT und: DRUG ENFORCEMENT und No.: 104 EXPENDITURE DETAIL Account Number Description Expended 1996 Budget 1996 %Expended To Budget Budget 1997 Budget to Actual $ % POLICE - #410 DRUG ENFORCEMENT- 000 521.21.31 Supplies 0 300 100% 0 0 0% 32 Fuel Consumed 753 1,200 63% 0 (753) -100% 35 Small Equipment 0 300 100% 0 0 0% 42 Communications 1,065 1,400 76% 0 (1,065) -100% 43 Travel 0 500 0% 0 0 0% 48 Maintenance 0 300 0% 0 0 0% 49 Miscellaneous 3,205 6,000 53% 6,000 2,795 87% 51 Intergovemmental Svs. 20,197 30,000 67% 30,000 9,803 49% 98 Interfund Repair 74 500 15% 0 (74) -100% 594.21.64 Equipment 3,371 5,000 67% 0 (3,371) -100% 508.00.00 Ending Cash Balance (1,686) 500 -337% (25,570) (23,884) , -1417% TOTAL DRUG ENFORCEMENT $26,979 $46,000 59% $10,430 (116,5491 -61% orfe Department: Fund: Fund No.: POLICE - #410 POLICE DEPARTMENT DRUG ENFORCEMENT 104 NARRATIVE DRUG ENFORCEMENT Supplies - Nothing budgeted for 1997. Fuel Consumed - Nothing budgeted for 1997. Small Equipment - Nothing budgeted for 1997. Communications - Nothing budgeted for 1997. Travel - Nothing budgeted for 1997. Maintenance - Nothing budgeted for 1997. Miscellaneous - Funds for drug buys, informant and surveillance expenses. Inte ovemmental Services - City's share of Snohomish Regional Narcotics Task Force and one-third of supervisor costs for South County Narcotics Task Force. Interfund Repair - Nothing budgeted for 1997. Equipment - Nothing budgeted for 1997. - 72- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 Account Number D.A.R.E. PROGRAM -100 EXPENDITURE DETAIL Expended Budget %Expended 1996 1996 To Budget Budget Budget to Actual 1997 $ % 31 Supplies $1,459 $6,000 24% $0 ($1,459) -100% 32 Fuel Consumed 147 0 0% 0 (147) -100% 93 Interfund Fuel 479 300 160% 0 (479) -100% 98 Interfund Repair 0 500 0% 0 0 0% 508.00.00 Ending Cash Balance 5.346 2.990 179% 8,450 3,104 58% TOTAL D.A.R.E. PROGRAM IZAL $9,790 76% $8,450 $1,019 14% CON F I SCATS D F UN DS/P END I NG - 200 49 Miscellaneous 508.00.00 Ending Cash Balance TOTAL CONFISCATED FUNDS TOTAL FUND 104 $500 $200 250% 58,705 64,050 92% 59 205 $64,250 92% 93 615 1120,040 78% $36,000 $35,500 7100% 53,010 5t..695) -10% 89 010 $29,806 60% 107 890 $14,275 15% - 73- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 NARRATIVE D.A.R.E. PROGRAM -100 Supplies - Nothing budgeted for 1997. Fuel Consumed - Nothing budgeted for 1997. interfund Fuel - Nothing budgeted for 1997. Interfund Repair - Nothing budgeted for 1997. C ONF i SCATED FUN DSIPEND I NG - 200 Miscellaneous - Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. -74- r%,-V ED A.Oer Fire Vepartment OrganizationaCChart FIRE CHIEF Administrative Secretary Office Assistant (.4 FTE) FIRE PREVENTION OPERATIONS FUNCTIONS r FUNCTIONS Code Enforcement Fire Suppression Code Review/Revision Emergency Medical Plan Review Hazardous Materials Fire Investigation Safety and Health Public Education Fleet Maintenance Permit Issuance Facilities Maintenance Emergency Preparedness Special Operations Inservice Training Recruitment/Retention Volunteers Fire Marshal Curriculum Development Fire Inspector I I Assistant Chief Fire Captain (3) Fire Lieutenant (9) Firefighter (24) Volunteers (8) VISION STATEMENT "WE ARE A FIRST CLASS FIRE DEPARTMENT" • We work as a team to make things happen • We continually improve the way we do work • We respect and value each other • We have a "CAN DO" attitude MISSION STATEMENT The Edmonds Fire Department is dedicated to protect life, property and the environment within our community through education, prevention and emergency response to medical, fire and hazardous conditions. 199 FIRE DEPARTMENT • Fire Administration Relocation • Fire Administration Relocation ✓ Reviewed and developed relocation of ✓ Monitor and complete the relocation of Fire Administration from Public Safety Fire Administration from the Public Building to Financial Center. Safety Building to the Financial Center. • Pass Bond Levy for Public Safety Facilities ✓ Actively participated in the passage of Public Safety Bond Levy. • Inspection Computer Program ✓ Reviewed and purchased new Inspection Software Program for personal computer network. • Fire Station #10 Operations ✓ Took over and implemented Fire Station #10 into the Edmonds Fire Department. Hired new employees per the manning requirements for three fire stations. • Medic 7 ✓ Reviewed the operations of Medic 7 and established alternative funding sources. Fire Apparatus Replacement Committee ✓ Reviewed and established the Fire Apparatus Replacement Committee. • Inspection Computer Program ✓ Implement the new Inspection Program using the personal computer network. Haz-Mat ✓ Develop plan for Hazardous Materials responses and the necessary equipment, training and certification. • Specialty Rescue ✓ Develop plan for Specialty Rescue responses and the necessary equipment, training and certification. Fire Apparatus Replacement ✓ Prepare and present the information necessary to maintain the Edmonds Fire Department emergency vehicles - both Fire and EMS. • Consolidation of Fire Services ✓ Revisit the consolidation and/or merger of Southwest Snohomish County Fire Departments. MS/be/dm WinWord6\Goa1s97\F1re3 �F ED�� EXPENDITURE SUMMARY Department: FIRE DEPARTMENT Fund: GENERAL Dept No.: Sao Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % FUND: General Administration $117,083 $118,570 99% $109,160 ($7,923) -7% Suppression 1,326,732 1,287,100 103% 1,343,640 16,908 1% Prevention & Investigation 163,741 169,750 96% 162,280 (1,461) -1% Training 55,883 55,990 100% 56,960 1,077 2% Call Personnel 24,210 27,080 89% 29,080 4,870 20% Emergency Medical Service 515,555 512,740 101% 550,780 35,225 7% Fire Alarm/Dispatch 83,862 90,130 93% 96,350 12,488 15% Equipment 18,984 19,900 95% 82,100 63,116 332% SUBTOTAL $2,306,050 $2,281,260 101% $2,430,350 $124,300 5% FIRE STATION #10 Administration 1,602 1,450 110% 1,400 (202) -13% Suppression 660,669 691,190 96% 677,510 16,841 3% Prevention & Investigation 53 400 13% 2,650 2,597 4900% Training 7,679 8,600 89% 4,800 (2,879) -37% Call Personnel 477 550 87% 0 (477) -100% Emergency Medical Service 213,983 215,440 99% 223,240 9,257 4% Fire Alarm/Dispatch 6,238 4,300 145% 4,300 (1,938) -31% Equipment 11,907 7,220 165% 4,500 (7,407) -62% SUBTOTAL 902,608 929,150 97% 918,400 15,792 2% OTHER SERVICES Rescue Team 8,342 10,180 82% 0 (8,342) -100% Rescue Boat 3,154 6,580 48% 0 (3,154) -100% Training 7,526 6,690 112% 0 (7,526) -100% Equipment 1.438 1.980 73% 0 (1,438) -100% GENERAL FUND SUBTOTAL 3,229,118 3,235,840 100% 3,348,750 119,632 4% OTHER FUNDS Firemen's Pension 26,708 32,700 82% 38,000 11,292 42% TOTAL $3,256,368 $3,268,540 100% $3,386,750 $130,750 4% DEPARTMENT FUNCTION Administration is responsible for organizing, coordinating and directing established City policies. Fire Suggession includes the functions and activities dedicated to extinguishment of fires. Includes pre -fire planning, company inspections and fire fighting. Fire Prevention and Investigation activities include the regular inspections of commercial and industrial properties to assure their compliance with Fire Codes and assisting property owners in locating and removing hazards. Also provides special programs in the communityto train residents in fire prevention safety. Includes programs in schools and for clubs and civic organizations. Trainina and EMS Trainina activities for paid and call personnel in the knowledge of fire tactics, suppression, rescue techniques and emergency medical skills. This includes formal training outside of the Department as well as daily training for paid personnel and weekly drills for call personnel. EMS - Ambulance activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same. Alarm Dispatch activities include Central Snohomish County Emergency Communication network (SNOCOM). -75- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 522.10.00 ADMINISTRATION4510 11 Salaries (Chief) $51,180 $51,180 23 Benefits (Chief) 11,500 11,500 11 Salaries 34,810 36,530 12 Overtime 874 400 23 Benefits 6,329 6,920 24 Uniforms 777 540 31 Supplies 4,000 3,300 41 Professional Services 42 Communications 43 Travel 45 Rental/Lease 48 Maintenance 49 Miscellaneous 95 Interfund Rental TOTAL ADMINISTRATION 522.20.00 FIRESUPPRESSION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms - 31 Supplies 393 450 135 200 759 400 3,397 3,700 53 50 296 800 2.580 2.600 117 083 $118,570 100% $51,180 $0 0% 100% 11,710 210 2% 95% 30,770 (4,040) -12% 219% 300 (574) -66% 91% 5,760 (569) -9% 144% 540 (237) -31 % 121 % 3,300 (700) -18% 87% 450 57 15% 68% 200 65 48% 190% 0 (759) -100% 92% 3,700 303 9% 106% 50 (3) -6% 37% 500 205 69% 99% 700 (1,880) -73% 99% $109,160 7 923 -7% $900,330 $902,000 100% 1 $914,320 1 $13,990 2% 98,918 61,150 162% 217,160 221,160 98% 10,214 10,000 102% 30,540 28,630 107% 86,570 (12,348) -12% 222,900 5,740 3% 10,000 (214) -2% 22,600 (7,940) -26% -76- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE ADMINISTRATION - #510 Salaries(Chief) - 75% of salary for chief (the remaining 25% is under EMS 526.10). Benefits(Chief) - Medical ($4,790), retirement ($6,260), state workers ($400) and life insurance ($260). Salaries - This is 75% of secretary's salary (the remaining 25% is under EMS 526.10), part-time help ($7,000). Overtime - Overtime for Secretary. Benefits - Medical ($1,630), retirement ($3,900), state workers ($80) and life insurance ($50). Part-time ($100). Uniforms - Uniform allowance for Fire Chief. Suoolies - Office supplies for departments ($1,700), manuals and publications ($100), copy machine supplies ($1,500). Professional Service - Advertising, legal ads, dry cleaning of uniforms per contract, etc. Communications - Pagers. Travel - Budgeted in Fund #008. Rental/Lease - One-third cost to lease Public Safety Building copy machine. Maintenance - Labor to repair office equipment. Miscellaneous - Memberships - I.A.F.C, W.S.A.F.C, S.C.F.C.A ($300), subscriptions ($100), misc. ($100)_ Interfund Rental - Equipment Rental Division charges for unit#467A. FIRE SUPPRESSION Salaries - 75% salary of twenty-four (24) personnel ($866,770). Holiday payoff ($41,340), acting shift officer pay ($6.210). The remaining 25% is under EMS (526.20A 1). Overtime - Off duty emergency responses. Shift overtime for relief of personnel staff shortages. Benefits - 75% of medical ($89,130), retirement ($123,230), state workers ($9,430) life insurance ($1,130). The remaining 25% is under EMS (526.20.23). Uniforms - 75% uniforms for twenty-four (24) personnel. Supplies - Fire vehicle maintenance supplies ($10,000), 3 sets of tumouts (Phase 5) ($4,600), breathing apparatus supplies ($100), 15 gallon fire foam ($550), bedding ($700), station supplies ($4,700), misc. brass ($200), Haz Mat supplies ($500), gloves, hoods, lights ($500), station amenities ($750). -77- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: sw EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 522.20.00 FIRE SUPPRESSION - #510 - Cont'd 35 Small Equipment 593 150 395% 2,150 1,557 263% 41 Professional Services 6,169 3,000 206% 12,200 6,031 98% 43 Travel 26 50 52% 0 (26) -100% 45 Rental/Lease 0 0 0% 10,710 10,710 0% 48 Maintenance 4,971 3,670 135% 7,200 2,229 45% 49 Miscellaneous 718 200 359% 200 (518) -72% 91 Interfund Services 53,840 53,840 100% 53,840 0 0% 93 Interfund Supplies 121 100 121% 100 (21) -17% 95 Interfund Rental 3.132 3.150 99% 850 (2,282) -73% TOTAL FIRE SUPPRESSION $1,326,732 $1,287,100 103% $1,343,640 $16,908 1% 522.30.00 FIRE PREVENTION & INVESTIGATION 11 Salaries $ 120,118 $120,420 100% $119,280 ($838) -1% 12 Overtime 9,459 14,000 68% 0 (9,459) -100% 23 Benefits 26,832 27,030 99% 28,390 1,558 6% 24 Uniforms 1,148 1,200 96% 1,200 52 5% 31 Supplies 743 750 99% 3,350 2,607 351 % 41 Professional Services 730 1,000 73% 8,700 7,970 1092% 42 Communications 270 500 54% 500 230 85% 43 Travel 682 640 107% 0 (682) -100% 48 Maintenance 0 50 0% 50 50 0% 49 Miscellaneous 795 1,160 69% 0 (795) -100% -78- Department: FIRE DEPARTMENT Fund: GENERAL Dept- No.: 500 NARRATIVE FIRE SUPPRESSION - #510 - Cont'd Small E q meat - Tools and miscellaneous equipment. Professional Services -Decontamination cleaning of uniforms per contract and fitness program per labor agreement. Travel - Nothing budgeted for 1997. Renta4/!_ease - 75% of trailer rental for Station #6. Maintenance - Radio maintenance contract ($4,300), breathing apparatus maintenance ($50), portable equipment maintenance ($500), fire protection clothing repairs ($500), fire extinguisher refilling ($350), aircompressor ($700), and ladder inspections (WAC requirement) ($800). Miscellaneous - Washington State Firefighters Association dues ($70), Washington State Emergency Management Association dues ($70), N.F.P.A. ($60). Interfund Services - 75% of equipment rental fire mechanic: Interfund Supplies - Oil and gas for small equipment. Interfund Rental - Equipment rental division charge for command van #461 and 75% of fire mechanic and supplies. FIRE PREVENTION AND INVESTIGATION Salaries - Salary for fire marshal ($65,300), inspector ($53,980). overtime..- Nothing budgeted for 1997. Benefits - Medical ($9,790), retirement ($17,600), state workers ($640) and life insurance ($360). Uniforms - Uniform allowance for Fire Marshal and one Inspector. Supplies - Film supplies ($500), school fire prevention material ($900), pre -fire program ($500), computer inspection forms ($950) and U.F.C. books ($500). Professional Services- Decontamination cleaning of uniforms percontract ($1,000), and contract interpretation services ($7,700). Communications - -Pagers. Travel - Budgeted in Fund #008. Maintenance - Maintenance of fire prevention equipment. Miscellaneous - Budgeted in Fund #008. -79- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo I_AvtNUI I UKt Ut IAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % F IRE PREVENTION & INV STIGATION - #510 - Cont'd. 95 Intertund Rental 2.964 3.000 99% 810 (2,154) -73% TOTAL FIRE PREVENTION AND INVESTIGATION $163,741 $169,760 96% $162,280 1 461 -1 % 522.40.00 TRAINING 11 Salaries $31,620 $31,620 100% $31,620 $0 0% 12 Overtime 295 300 98% 300 5 2% 23 Benefits 7,823 7,700 102% 8,100 277 4% 24 Uniforms 642 750 86% 750 108 17% 31 Supplies 4,888 3,920 125% 7,100 2,212 45% 41 Professional Services 753 1,500 50% 1,720 967 128% 42 Communications 135 300 45% 0 (135) -100% 43 Travel 2,757 3,400 81 % 3,400 643 23% 49 Miscellaneous 3,370 2,900 116% 3,000 (370) -11% 95 Interfund Rental 3.600 3.600 100% 970 (2,630) -73% TOTAL TRAINING $55,883 $55,990 100% $56,960 $1,077 2% 522.41.00 VOLUNTEERICALL PERSONNEL 11 Salaries $9,212 $9,950 93% $9,500 $288 3% 12 Overtime 8,894 9,700 92% 8,170 (724) -8% 23 Benefits 3,027 4,080 74% 7,560 4,533 150% 24 Uniforms 3,027 3,000 101% 3,500 473 16% 41 Professional Services 0 300 0% 350 350 0% 49 Misecllaneous 50 50 100% 0 (50) -100% TOTAL CALL PERSONNEL $24,210 $27,080 89% $29,080 $4,870 20% -80- Department. FIRE DEPARTMENT Fund: GENERAL Dept No.: 500 NARRATIVE FIRE PREVENTION & INVESTIGATION - #510 - Cont'd. Interfund Rental - Equipment rental division charges for two vehicles. TRAINING Salaries - 50% of salary for Assistant Fire Chief. The remaining 50% is under EMS training 526.40.11. Overtime - For firefighter training. Benefits - 50% of Assistant Chiefs medical ($3,540), retirement ($4,420) and life insurance ($140). Uniforms - 50% of uniforms for Assistant Fire Chief. Supplies -Training manuals ($350), video tapes ($550), audiovisual supplies ($300), pump operator/company officer programs ($2,950), hazardous materials training tapes ($200), hazardous materials training manuals ($500), film processing ($100), training tapes ($900), hazardous materials reference manuals ($200), SCBAtrailerfee ($250), binders ($100), training supplies ($300), manuals for EMT classes ($400). Professional Services - Decontamination uniforms Assistant Chief. Communications - Nothing budgeted for 1997. Travel - Meals and mileage for medical and chaplain conferences. Miscellaneous - Washington State Association of Fire Chiefs dues ($200), Washington State Training Conference ($150), Command School ($150), Snohomish County Fire Chiefs' Seminars ($150), computer classes ($350), company officers school ($600), Hazardous Materials Seminars ($400), emergency management conference ($400), EMT classes and fees ($600). Inter fund Rental - Equipment rental division charge for unit #466A. VOLUNTEERS/CALL PERSONNEL Salaries - Call personnel firefighters pay at $7.00 per hour. Overtime- Volunteer coordinator. Benefits - Life insurance ($1,800), retirement ($1,060) and medical ($700). Uniforms - Uniforms and protective clothing. Professional Services - Dry cleaning uniforms. Miscellaneous - Nothing budgeted in 1997. -81- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % EMERGENCY MEDICAL SERVICES 526.10.00 EMS ADMINISTRATION 11 Salaries $25,599 $25,570 100% $27,310 $1,711 7% 12 Overtime 291 200 146% 100 (191) -66% 23 Benefits 5.647 5.830 97% 5.820 173 3% TOTAL EMS ADMINISTRATION $31,537 $31,600 100% $33,230 $1,693 5% 526.20.00 EMS SERVICES 11 Salaries $300,980 $294,000 102% $328,090 $27,110 9% 12 Overtime 33,313 31,550 106% 28,970 (4,343) -13% 23 Benefits 77,371 79,690 97% 79,570 2,199 3% 24 Uniforms 3,320 5,500 60% 5,500 2,180 66% 31 Supplies 6,920 6,500 106% 6,500 (420) -6% 35 Small Equipment 17 150 11 % 150 133 782% 41 Professional Services 2,056 1,500 137% 3,560 1,504 73% 42 Communications 209 270 77% 270 61 29% 45 Rental/Lease 0 0 0% 3,570 3,570 0% 48 Maintenance 1,842 2,600 71 % 2,100 258 14% 91 Interfund Services 17,950 17.950 100% 17,950 0 0% TOTAL EMS SERVICE 526.40.00 EMS TRAINING 11 Salaries 12 Overtime 23 Benefits 443 978 $439,710 101% $476,230 $32,252 7% $31,620 $31,620 100% 31,620 0 0% 295 1,100 27% 1,100 805 273% 7,822 7,810 100% 8,200 378 5% -82- Department: FIRE DEPARTMENT Fund: GENERAL Dept No.: 500 NARRATIVE EMERGENCY MEDICAL SERVICES EMS ADMINISTRATION Salaries - 25% of salary for Fire Chief ($17,060) and Secretary ($10,250). Overtime - Secretary as needed. Benefits - Chiefs medical ($1,600), retirement ($2,100), state workers ($130) and life insurance ($90). Secretary's medical ($550), retirement ($1,300), state workers ($30) and life insurance ($20). EMSSERVICES Salaries - 25% salaries of twenty-four (24) firefighters ($312,300) and holiday payoff ($15,790). Overtime - Off duty emergency response for firefighters and shift overtime for relief of personnel staff shortages. Benefits - Medical ($34,190), retirement ($41,150), state workers ($3,850), life insurance ($380). Uniforms - 25% uniforms for twenty-four personnel. Supplies - Aid unit expendable supplies ($2,250), oxygen ($3,000), backboards, splints, regulators ($1,000), aid car replacement items ($250). Small Equipment - Handlights. Professional Services - Decontamination cleaning of uniforms per contract and fitness program. Communications - Pagers. Maintenance - CPR equipment maintenance ($150), misc. ($250), equipment repair ($900), radio maintenance ($800). Rental/Lease - 25% of trailer rental for Fire Station N. Interfund Services - 25% equipment rental charges for fire mechanic. EMS TRAINING Salaries - 50% of salary for Assistant Fire Chief. Overtime - For full-time firefighter/EMTs while attending required emergency medical classes while off duty. Benefits - 50% of medical ($3,580), retirement ($4,290), state workers ($220), life insurance ($110). -83- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 t VtNUI I UKt Ut I AIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % EMS TRAINING - #510 - Cont'd 24 Uniforms 135 500 27% 0 (135) -100% 31 Supplies 159 200 80% 200 41 26% 41 Professional Services 9 100 9% 100 91 1011 % 48 Maintenance 0 100 0% 100 100 0% TOTAL EMS TRAINING $40,040 $41,430 97% $41,320 $1,280 3% TOTAL EMS SERVICES $515,555 $512,740 101% 550 780 $35,225 7% 528.60.00 FIRE ALARM/DISPATCH 42 Communications $933 $1,600 58% $1,600 $667 71 % 51 Intergovernmental Svs. 82,929 88,530 94% 94,750 11,821 14% TOTAL FIRE ALARM/DISPATCH $83,862 $90,130 93% $96,350 $12,488 15% FIRE/EMS EQUIPMENT 594.22.64 Equipment (Fire) $12,893 $12,900 100% $80,850 $67,957 527% 594.26.64 Equipment (EMS) 6.091 7.000 87% 1.250 (4,841) -79% TOTAL EQUIPMENT $18,984 19,900 95% $82,100 163,116 332% GENERAL FUND SUBTOTAL $2,306,050 $2,281,260 101% 12,430,350 $124,300 5% FIRE STATION #10 - #511 522.10.00 ADMINISTRATION 12 Overtime $1,602 $1,400 114% $1,400 ($202) -13% 31 Supplies 0 50 0% 0 0 0% TOTAL ADMINISTRATION lim $1,450 110% $1,400 JUM -13% 522.20.00 SUPPRESSION 11 Salaries $439,855 $464,100 95% $453,830 $13,975 3% 12 Overtime 45,562 34,000 134% 43,930 (1,632) -4% 23 Benefits 107,320 125,000 86% 111,410 4,090 4% -84- Department: FIRE DEPARTMENT Fund: GENERAL Dept No.: Soo NARRATIVE EMS TRAINING - #510 - Cont'd Uniforms - Nothing budgeted for 1997. Supplies - Blank video tapes. Professional Services - Decontamination cleaning of uniforms per contract. Maintenance - 50% of maintenance for audiovisual equipment. FIREIALARM DISPATCH Communications - Mobile phone calls. intergovernmental Services - Contract cost for SNOCOM service at 25% of total; additional 70% is budgeted under Police and 5% is budgeted in the Water Dept. Total SNOCOM $392,390. FIRE/EMS EQUIPMENT Equipment Fire - Breathing apparatus ($75,000) pagers ($2,000), portable radio ($1,300), heat detector ($2,000) and miscellaneous ($550). EMS E ui ment - Rescue kits. ADMINISTRATION - #511 Overtime - For secretary as needed. Supplies - Nothing budgeted for 1997. SUPPRESSION Salaries- 75%twelve firefighters ($432,930), holiday pay off ($20,900). The remaining 25% is under EMS (26.20.11). Overtime - Off duty emergency responses, shift overtime for relief of personnel staff shortages. Benefits - Medical ($44,100), retirement ($60,940), state workers ($5,800), life insurance ($570). -85- Department: FIRE DEPARTMENT Fund: GENERAL , Dept. No.: 5o0 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % FIRE STATION #10 - #511Con'd. 24 Uniforms 10,465 12,000 87% 12,000 1,535 15% 31 Supplies 28,692 26,800 107% 23,900 (4,792) -17% 35 Small Equipment 41 Professional Services 43 Travel 48 Maintenance 1,232 950 130% 2,753 3,300 83% 149 250 60% 2,801 2,900 97% 49 Miscellaneous 300 350 86% 91 Interfund Services 21,540 21,540 100% TOTAL SUPPRESSION 668 0,669 $691,190 96% 522.30.00 FIRE PREVENTION & INVESTIGATION 31 Supplies $53 $50 106% 49 Miscellaneous 0 350 0% TOTAL FIRE PREVENTION JL3 400 13% 522.40.00 TRAINING 12 Overtime $0 $1,500 100% 23 Benefits 0 0 0% 31 Supplies 2,943 2,800 105% 41 Professional Services 43 Travel - 49 Miscellaneous TOTAL TRAINING 300 300 100% 3,081 2,750 112% 1.355 1,250 108% 7 679 $8,600 89% 950 6,400 0 3,350 200 21,540 677 510 $2, 300 350 $2,650 $1,500 200 2,800 300 0 0 4 800 (282) -23% 3,647 132% (149) -100% 549 20% (100) -33% 0 0% 16 841 3% $2,247 4240% 350 0% $2,597 4900% $1,500 0% 200 0% (143) -5% 0 0% (3,081) -100% (1,355) -100% 2 879 -37% -86- Department: FIRE DEPARTMENT Fund: GENERAL Dept, No.: 500 NARRATIVE FIRE STATION #10 - Cont'd Uniforms - 75% replacement for twelve personnel ($3,000) and twelve new uniforms sets ($9,000). Supplies -12 sets of turnouts ($17,400), breathing apparatus supplies ($500), fire foam ($550), bedding ($350), station supplies ($1,860), misc. brass ($100), hazardous materials ($300), gloves, hoods, lights ($350), station amenities ($380), support belts, ($450) and misc. ($1,660). Small Equipment - Tools and misc. equipment. Professional Services - 75% decontamination uniform cleaning for twelve firefighters and fitness program. Travel - Budgeted in Fund #008. Repair/Maintenance - Radio maintenance contract ($2,000), breathing apparatus ($50), portable equipment ($250), fire protection clothing repairs ($250), extinguisher refilling ($150), air compressor ($250), and ladder inspections ($400). Miscellaneous - Washington State Firefighters' Association dues ($30), Washington State Emergency Management Association ($30), N.F.P.A. ($40), subscriptions ($100). Interfund Services - 75% of equipment rental fire mechanic and engine supplies. PREVENTION/INVESTIGATION Supplies - Film ($250), pre -fire program ($450), school fire prevention material ($650), computer inspection forms ($650) and U.F.C. books ($300). Miscellaneous - Fire prevention materials and community awareness programs. TRAINING Overtime - For attending training classes. Benefits - Retirement benefits for attending classes. Su lies -Manuals ($250), videotapes ($200), pump operator/company officer programs ($400), hazardous material reference manuals ($100), SCBA trailer ($200), HazMat training tapes ($100), HazMat training ($1,500), film processing ($50). Professional Services - Uniform decontamination and dry cleaning. Travel - Budgeted in -Fund #008. Miscellaneous Budgeted in Fund #008. -87- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 522.41.00 CALL PERSONNEL 24 Uniforms $477 $500 95% $0 ($477) -100% 41 Professional Services 0 50 0% 0 0 0% TOTAL CALL PERSONNEL 477 550 87% 10 IMM -100% 526.20.00 EMS SERVICES 11 Salaries $146,617 $157,810 93% $151,270 $4,653 3% 12 Overtime 15,192 16,950 90% 14,610 (582) -4% 23 Benefits 35,772 21,510 166% 37,140 1,368 4% 24 Uniforms 3.465 3.900 89% 3,900 435 13% 31 Supplies 2,308 3,400 68% 3,400 1,092 47% 41 Professional Services 918 1,070 86% 2,100 1,182 129% 48 Repair/Maintenance 584 950 61 % 950 366 63% 91 Interfund Services 9.000 9y00 100% 9.000 0 0% TOTAL EMS SERVICES $213,856 $214,590 100% $222,370 $8,514 4% 526.40.00 EMS TRAINING 12 Overtime $0 $100 0% $100 $100 0% 23 Benefits 0 0 0% 20 20 0% 31 Supplies 127 550 23% 550 423 333% 35 Small Equipment 0 50 0% 50 50 0% 43 Travel 0 150 0% 150 150 0% TOTAL EMS TRAINING 127 850 15% 870 743 585% TOTAL EMS SERVICES $213,983 215 "0 99% $223,240 $9,257 4% 528.60.00 FIRE ALARM/DISPATCH 42 Communications $6,238 $4,300 145% $4,300 ($1,938) -31% FIRDEMS EQUIPMENT 594.22.64 Equipment (fire) 5,962 5,970 100% 3,250 (2,712) -45% -88- Department: FIRE DEPARTMENT Fund: GENERAL Dept- No.: 500 NARRATIVE CALL PERSONNEL Uniforms - Nothing budgeted in 1997. Professional Services - Nothing budgeted in 1997. EMS SERVICES Salaries - 25% salaries for twelve firefighters ($144,270), holiday payoff ($7,000). Overtime - Off -duty emergency responses. Shift overtime for relief personnel staff shortages. Benefits - Medical ($14,700), retirement ($20,240), state workers ($2,000), life insurance ($200). Uniforms - 25% replacement for twelve personnel ($900) and new uniform sets ($3,000). Supplies - Aid unit expendable supplies ($850), oxygen ($1,500), maintenance supplies ($550), backboards, splints, regulators ($500). Professional Services - Decontamination cleaning for firefighters and fitness program. Repair/Maintenance - Equipment repair ($400), radio maintenance ($350), miscellaneous ($200). Interfund Services - 25% of equipment rental fire mechanic and engine supplies. EMS TRAINING Overtime - Firefighters attending off -duty EMT classes. Benefits - Retirement benefits for off -duty EMT classes. Supplies - Manualstworkbooks EMT classes ($200), First Responder class ($100), training aid supplies ($100), manual binders ($50), blank video tapes ($100). Small Equipment - Handlight. Travel - Mileage and meals for medical conferences. FIRE ALARM/DISPATCH Communications -Telephones. FIRE/EMS EQUIPMENT Equipment (fire) - Nozzles, minor tools, miscellaneous ($450), portable radio ($1,300), pagers ($1,500). -89- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 50D EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % FIR MS EQUIPMENT Cond. 594.26.64 Equipment (EMS) 5.945 1.250 476% 1.250 44,695) -79% TOTAL EQUIPMENT $11,907 $7,220 165% $4,500 7 407 -62% GENERAL FUND SUBTOTAL $902,608 $929,150 97% $918,400 $15,792 2% OTHER SERVICES - #512 526.91.00 RESCUE TEAM 12 Overtime $1,123 $1,100 102% $0 ($1,123) -100% 23 Benefits 391 450 87% 0 (391) -100% 31 Supplies 5,000 4,740 105% 0 (5,000) -100% 43 Travel 204 400 51 % 0 (204) -100% 48 Repair/Maintenance 347 1,200 29% 0 (347) -100% 49 Miscellaneous 1.277 2.290 56% 0 (1,277) -100% TOTAL RESCUE TEAM $8,342 $10,180 82% 8 342 -100% 526.92.00 RESCUE BOAT 31 Supplies $1,560 $1,580 99% $0 ($1,560) -100% 32 Fuel Consumed 259 300 86% 0 (259) -100% 48 Repair/Maintenance 1,049 4,100 26% 0 (1,049) -100% 98 Interfund Repairs 286 600 48% 0 (286) -100% TOTAL RESCUE BOAT $3,154 $6,580 48% 10 3 154 -100% 526.93.00 TRAINING 12 Overtime 5,154 4,260 121% 0 (5,154) -100% 23 Benefits 565 600 94% 0 (565) -100% 35 Small Equipment 1.807 1_ 830 99% (1,807) -100% TOTAL TRAINING 7.526 6.690 112% 0 (7,526) -100% 594.26.64 Equipment 1.438 1.980 73% 0 1438 -100% FIRE DEPARTMENT SUB -TOTAL $3,229.11$ 13,236,840 100% $3,348,750 $119,632 4% K1' Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo FIRE/EMS EQUIPMENT Con'd. Equipment (EMS) - Pagers ($500), radios ($750). RESCUE TEAM Overtime - Nothing budgeted for 1997. Benefits - Nothing budgeted for 1997. Supplies - Nothing budgeted for 1997. Travel - Nothing budgeted for 1997. Repair/Maintenance - Nothing budgeted for 1997. Miscellaneous - Nothing budgeted for 1997. RESCUE BOAT Supplies - Nothing budgeted for 1997. Fuel Consumed - Nothing budgeted for 1997. Repair/Maintenance - Nothing budgeted for 1997. Interfund Repairs - Nothing budgeted for 1997. TRAINING Overtime - Nothing budgeted for 1997. Benefits - Nothing budgeted for 1997. Small E ui ment - Nothing budgeted for 1997. Equipment - Nothing budgeted for 1997 NARRATIVE -91- Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 510 1996 1997 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget ACCUMULATIVE RESERVE FIREIMEDICALAID VEHICLES- FUND 005 (000 - Aid Vehicle) Beginning Cash Balance $60,483 $101,000 Ending Cash Balance $100,896 $141,500 Interest Earnings 4,883 5,000 Donations 530 500 EMS Property Tax 35,000 35,000 SUBTOTAL $100,896 $141,500 (100 - Fire Engine) Beginning Cash Balance $240,892 $356,500 Real Property Tax 50,000 0 Interest Earnings 19,242 15,000 Transfer from General Fund #001 50,000 50,000 SUBTOTAL $360,134 $421,500 TOTAL REVENUE $461,030 $563,000 FIREMEN'S PENSION-FUND617 Beginning Cash Balance $447,796 $432,800 Fire Insurance Premium Insurance 23,835 28,000 Interest Earnings 7,175 11,000 TOTAL REVENUE $478,806 $471,800 SUBTOTAL $100,869 $141,500 Ending Cash Balance $360,134 $421,500 SUB TOTAL $360,134 $421,500 TOTAL REVENUE $461,030 $563,000 Ending Cash Balance $478,806 $433,800 Salaries 2,538 1,500 Personnel Benefits 20,928 31,000 Pension Payments 3,242 5,500 TOTAL EXPENDITURE $478,806 $471,800 -92- Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 510 NARRATIVE ACCUMULATIVE RESERVE FOR FIRE/MEDICAL AID VEHICLES - FUND 005 This Fund is established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. Donations that are received from citixensw6l be invested and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. Purchase of a new fire aid vehicle. EMS Property taxes are based on 45 cents per $1,000 assessed valuation. In 1993, the City Council established a sub fund (program 100) for fire engine replacement. FIREMEN'S PENSION- FUND617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18. Salaries and Wages -The additional amountthat six retired firefighters receive otherthan from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for nine retired firefighters as per RCW 41.26.150. -93- (-NV EDP? wl. U ' _ m U < m y O 3 0 o v E o OR' N K > �a 'w Cr '° 'm E < ° m 3 ° 3 ° 3 m 3 m a m O w p m t m E < 3 0 a LL 6 U n in 3 3 W v c v V1 A O U < n cn. ! W Tz— w C 1:—:., MISSION STATEMENT COMMUNITY SERVICES DEPART)NZENT • To plan and implement an orderly long term growth strategy for the City. ■ To construct and maintain the City's physical infrastructure commensurate with funding availability. • To provide the physical, recreational, cultural and aesthetic amenities for the citizens of the City that will match the affordability for such amenities. • To keep the City beautiful and vital in a cost-effective manner. • To provide department staff the opportunity for a meaningful work experience. EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: 'VARIOUS Dept. No.: 600 Expended Budget % Expended Budget Budget to Actual 1996 1996 To Budget 1997 $ % FUND: GENERAL Administration $321,075 $345,950 93% $348,900 $27,825 9% Planning & Building 745,905 774,700 96% 743,510 (2,395) 0% Engineering 538,594 544,400 99% 561,940 23,346 4% Parks & Recreation 1,674,006 1,783,780 94% 1,807,870 133,864 8% Public Works 938,704 968.350 97% 970,360 31,656 3% SUBTOTAL 4,218,284 4,417,180 95% 4,432,580 214,296 5% rA1:LA:i0P19,R Public Works - Street $1,226,673 $1,300,050 94% $1,241,890 $15,217 1 % Public Works - Combined Util. 9,216,048 10,268,080 90% 9,389,650 173,602 2% Public Works - Equipment Rent. 854,070 1,184,030 72% 875,140 21,070 2% SUBTOTAL OTHER FUNDS 11,296,791 12,752,160 89% 11,506,680 209,889 2% Combined Street Const./Imprv. 534,798 876,380 61 % 910,200 375,402 70% Multimodal Transportation 601,268 891,200 67% 561,200 (40,068) -7% Street Beautification 167 10,000 2% 15,000 14,833 8882% Building Maintenance 36,316 109,000 33% 204,800 168,484 464% Municipal Arts 66,056 82,180 80% 64,760 (1,296) -2% Memorial Tree 0 3,000 0% 6,000 6,000 0% Youth Scholarship 2,350 3,000 78% 2,050 (300) -13% Tourism Promotional 13,296 30,200 44% 16,310 3,014 23% Off -Street Parking 14,420 63,000 23% 15,000 580 4% Park Acquisition 581,084 1,514,000 38% 2,097,000 1,515,916 261% Special Capital 700,525 1,121,570 62% 1,193,460 492,935 70% Gift Catalog 9,051 18,000 50% 23,000 13,949 154% Cemetery Improvement 107,811 211,350 51% 174,600 66,789 62% HUD Block Grant 85,668 121,000 71% 150,000 64,332 75% Capital Improvement 177,881 222,260 80% 77,000 (100,881) -57% Public Safety Building Const. 237,824 250,000 95% 2,143,850 1,906,026 801% Combined Utility Const./Improv. 2,123,817 2,433,500 87% 1,175,000 (948,817) -45% Combined Utility Reserve 1,558,745 1,583,680 98% 1,584,110 25,365 2% Capital Improvements Reserve 0 0 0% 670,000 670,000 0% TOTAL $22,366,152 $26,712,660 84% $27,022,600 $4,556,448 21% DEPARTMENT FUNCTION COMMUNITY SERVICES ADMINISTRATION Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly work program. Develops administrative procedures, systems and policies. Preparesthe Capital Improvements Program and the annual budget. Provides for cable television service oversight, records management, project accounting and work order controls, purchasing of office supplies, reception and secretarial services. Provides for special project management, particularly in initial stages. Provides intergovernmental role in areas involving funding, legislation and interiocal agreements. -94- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE DEPARTMENT FUNCTION PLANNING AND BUILDING DIVISION This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, Planning Board and community development. The division also processes and coordinates a wide range of permits, including all types of building permits. Long-range planning activities include implementation of the State Growth Management Act, and preparation of the comprehensive plan, sub -area and functional plans. The division workswith community groups to plan and implement specific elements of the plan, such as downtown revitalization orwaterfront planning. It also assists in administering the HUD Community Development Block Grant Program. Support services provided to the public and other city departments also include mapping and graphics, database development and land and building inventories. ENGINEERING DIVISION Thisdivision providesforthe design and construction management (including field inspection) of all capital construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans foriongrange capital/infrastructure needs for transportation, storm water management, water, sewer and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and for construction. PARKS AND RECREATION DIVISION This division provides for the recreational, cultural arts, tourism and fitness needs of the community. Program, park and open space uses are provided at over 20 facilities encompassing 325 acres and 1 000'of Shoreline beaches. In addition, 57,500 square feet of program and office space atthe Anderson Centerand Plaza Room are managed. Annual Programs: 600 various classes with 8,000 participants,1,500 students in swim lessons, 40,000 open swimmers, 5,000 athletes on 400 teams, and over 9,000 Beach Ranger students annually. Planning: development and improvements of over capital parks and project areas are also provided. The division is also liaison with the Arts Commission, Cemetery Board, Edmonds Alliance, Library Board, Sister City Commission and Edmonds In Bloom. Parks Maintenance: maintains all city grounds, encompassing 237 acres of parks and extensive public grounds, including flower baskets and 20,000 square feet of flower beds. pUBLICWORKSDIVISION This division is responsible forthe operation and maintenance of the City's physical infrastructure including the street right-of-ways, drainage system, city owned buildings, water and sewer utilities and fleet maintenance. Facilities Maintenance: maintains all City buildings, encompassing approximately 135,000 square feet of interior space. Streets: maintains 113 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water: operates and maintains the distribution system for domestic and fire flows, consisting of 178 miles of lines, 1,041 hydrants and four reservoirs. Sewer: maintains 185 miles of pipes, 48 miles of side sewers and 14 pump stations. Fleet Maintenance: Maintains and services the City's 140 vehicle fleet. TREATMENT PLANT DIVISION Thisdivision is responsible forthe operation and maintenance of the City's Wastewater Treatment Plant. TheTreatment Plant is a regional faciiity treating flows from the City of Edmonds, the City of Mountlake Terrace, the City of Lynnwood, Olympic View Water and Sewer District and Shoreline Wastewater Management District. The division administers the agree mentsthe City has executed with other agencies for cost sharing, updates ftow records, establishes flows and cost sharing of the O & M and capital project expenses. It is also responsible for meeting ail requirements and permits regulated by State and Federal Governments for air, effluent and solids generated bythe plant. The division's Operations, Maintenance, Laboratory and Administrative departments ensure the facility is complying with all applicable standards. -95- f. . w �/� \ ` �_ // ���.© ~/ ?; ems,.: � . :.�:� s x- .\�/� � .. � t mQ . � m�-. 2 ��� `� D � � . _ /� m � � 2 ; .� � § k 2 E ��� . « � � /:. � / � � � � �� § : /� w � � �� ED.� fy..oii' r..... COMMUNITY SERVICES ADMINISTRATION • Led successful design effort for renovation of Edmonds Financial Center Building as new City Hall. • Participated in successful Public Safety Complex capital planning and startup of design process. • Participated in successful cable television franchise renewal effort. ■ Worked cooperatively with regional transportation entities to complete preliminary engineering efforts on Edmonds Crossing project and to secure required grant funding to initiate the EIS process. ■ Along with other division managers and staff, successfully worked with the City Council's . Community Services Committee to complete a number of complex assignments. • Forged cooperative working relationships with local economic development groups to begin revitalization of the City's commercial zones. 1517 574� • Successfully complete the move into the renovated City Hall building. • Successfully implement the recommended reorganization plan for city government and forge a true "team concept." • Complete the public process for the Edmonds Crossing EIS. • Working with all appropriate entities, develop a long range financial plan for the utility fund(s). • Successfully complete the design process for the new Public Safety Complex. • Continue to seek innovative means to generate revenues for the City. • Continue to participate in regional planning activities. ■ Continue to upgrade a "user friendly" customer service approach for the department. PM/dm W1nword6\Goa1s97\CSAdmin Department: COMMUNITY SERVICES Fund: GENERAL Dept. No. 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1996 1996 To Budget 1997 519.70.00 ADMINISTRATION-#610 11 Salaries (Director) $76,630 $76,630 23 Benefits (Director) 15,000 15,000 11 Salaries 34,022 34,020 12 Overtime 405 500 23 Benefits 11,132 11,240 31 Supplies 2,540 2,600 41 Professional Services 13,296 13,330 42 Communications 265 620 43 Travel 350 1,000 44 Advertising 0 500 45 Rental/Lease 8,709 13,000 49 Miscellaneous 5,082 11,130 95 Interfund Rental 648 680 TOTAL ADMINISTRATION 1168,079 18 0.220 519.76.00 OFFICE SUPPORT 11 Salaries $103,544 $109,780 12 Overtime 1,852 3,200 23 Benefits 21,553 22,080 100% 100% 100% 81% 99% 98% 100% 43% 35% 0% 67% 46% 100% 93% 94% 58% 98% $76,630 15,790 36,020 1,000 13,920 4,000 15,000 1,000 2,100 1,000 15,000 6,600 180 188 240 $109,780 4,000 22,080 Budget to Actual $0 0% 790 5% 1,998 6% 595 147% 2,788 25% 1,460 57% 1,704 13% 735 277% 1,750 500% 1,000 0% 6,291 72% 1,518 30% 468 -72% 20 161 12% $6,236 6% 2,148 116% 527 2% Department; COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ADMINISTRATION-#610 Salary {Director) - The salary is set by the City Council. Benefits {Director) - Medical ($4,060), retirement ($10,950), state workers ($100), life insurance ($680). Salaries - Secretary and seasonal help. Overtime - Unanticipated work load requirements for secretary. Benefits - (Secretary) medical ($8,560), retirement ($5,200), state workers ($100), life insurance ($60). Supplies -Special report printing, cover stock, miscellaneous special office supplies with focus on Multimodal Project, public safety complex design project. Professional Services - Pedestrian underpass planning. Communication -Airtime forcellular phone. Travel - Mileage, parking for attending professional meetings; Multimodal Project coordination. Advertising - To publicize department's services to citizens and users. Rental/Lease - For Konica copier. Miscellaneous - Memberships, ULI, NATOA , APWA, Snohomish County Tomorrow ($4,600), SCCIT, technical journals, publications. Interft nd Rental - 33% share of vehicle #97; includes radio rent. OFFICESUPPORT Salaries- Office Administrator, Project Accounting Coordinator, 2 job share Receptionists and seasonal help ($8,000). Overtime - Overtime forspecial assignments. Benefits - Medical ($5,540), retirement ($15,070), state workers ($300), life insurance ($250), overtime ($880). -97- Department, COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 1 $ % 519.76.00 OFFICE SUPPORT- #610 - Gont'd 31 Supplies 17,451 16,720 104% 18,000 549 3% 35 Small Equipment 526 1,000 53% 0 (526) -100% 41 Professional Services 0 970 0% 0 0 0% 43 Travel 0 1,000 0% 100 100 0% 44 Advertising 0 230 0% 500 500 0% 48 Maintenance 2,258 3,210 70% 4,000 1,742 77% 49 Miscellaneous 498 2,040 24% 2,200 1,702 342% 594.19.64 Equipment 5.314 5,500 97% (5,31 -100% TOTAL OFFICE SUPPORT $152,996 $165,730 92% 1160,660 $7,664 5% TOTAL ADMINISTRATION $321,075 $345,950 93% 34$ 8,90a $27,825 9% -98- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE OFFICE SUPPORT- #610 - Cont'd Supplies -Office supplies for Community Services Administration, Planning, Building and Engineering. Photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies. Small Equipment - Nothing budgeted for 1997. Professional Services - Budgeted in Fund #008. Travel - Mileage, parking reimbursement, professional organization meetings and various general meetings. Advertising - Legal advertising for consultant and other professional service requirements. Maintenance- Canon copier($800); Kroy lettering machine ($370); binder machine ($290); Microfiche reader/printer ($630); miscellaneous repairs ($240); fax maintenance ($670), small equipment repair ($1,000). Miscellaneous - Microfilm developing; film developing, professional dues, newspaper subscription, notary member- ship, ARMA membership. Equipment - Nothing budgeted for 1997. -99- rv*,-V ED zr cPlanning cDepartment OrganizatlonaCChart PLANNING MANAGER Secretary Receptionist CURRENT PLANNING STLTEGIC PLANNING BUILDING FUNCTIONS Development Review Zoning Subdivision Architectural Design Review Environmental Review Shoreline Management Annexation Support Block Grant Assistance Current Planning Supervisor Associate Planner Associate Planner Code Enforcement Technician FUNCTIONS Long-range Planning Growth Management Economic Development Geographic Information Systems Graphics & Information Systems Support Assistant Planner Student Interns FUNCTIONS Building Permits Building Inspection Permit Coordination & Tracking Disaster Preparedness & Inspection Building Official Plans Examiner/Insp. Permit Coordinator .. 1'996 & 11497 576,4Z5 PLANNING/BUILDING DIVISION 1 �i�d ,gam • ANNEXATIONS Continued to support annexation efforts • CONSTRUCTION & PERMIT ACTIVITY Processed 899 building permits, compared to 752 in 1995. During 1996, processed 155 new planning permits and 260 critical areas determinations. • BUILDING CODES Adopted 1994 Uniform Building Code and updated fees to support operations. • REGULATORY REFORM Developed and adopted regulatory reform code amendments meeting state requirements for coordinated and consolidated permit processing. Revised internal forms and procedures to conform to regulatory reform requirements. • COMPREHENSIVE PLANNING Developed zoning amendments to implement Comprehensive Plan (e.g. Medical Zone and rezone of hospital). Drafted extensions to Comprehensive Plan addressing economic development (GREAT and Alliance for Economic Development work) and urban design guidelines. Initiated development of Comprehensive Plan monitoring program using geographic information system and supporting databases. Worked with other divisions & departments to draft comprehensive plan elements. • HOUSING STUDY Completed housing study providing background on housing trends and needs and identifying high priority programs and code amendment initiatives to develop during 1997 work program. • ADULT ENTERTAINMENT Adopted adult entertainment zoning regulations consistent with public policy goals and legal requirements. • REGIONAL PLANNING Continued participation and monitoring of countywide and regional planning, including Snohomish County Tomorrow (SCT) and Puget Sound Regional Council (PSRC). • PUBLIC INFORMATION MATERIALS Updated public information materials for both planning and building. • DISASTER PLAN Continued implementation of disaster plan for emergency response, including purchase of special inspection supplies and equipment. Assisted in the successful startup and operation of the Emergency Operations Center (EOC) during testing and actual emergency situations. • OFFICE AUTOMATION Continued to participate in and support the City's computerization program. Continued to develop and update computerized mapping (GIS), database, and permit tracking capabilities. r��� 1997 �ya,4Zs 1997 �� • ANNEXATIONS ✓ Explore new initiatives tied to regulatory ✓ Complete the Perrinville annexation. reform and economic development, ✓ Develop and implement a strategy to including expanded public information complete annexations in Esperance. opportunities and ties to other local • PERMIT PROCESSING economic development and arts ✓ Continue to process permits in a timely organizations such as the Community and efficient manner while working to College, Port, Chamber, library. (An improve internal coordination between example is the coordination effort with City divisions and departments. Review the Community College regarding the permit coordination activities with the Internet). goal of streamlining permit flow and ✓ Expand public information and public response. education role (e.g. provide information ✓ Adopt new planning fee structure. on earthquake retrofitting). • REGIONAL PLANNING • STAFF DEVELOPMENT ✓ Continue to monitor and participate in ✓ Continue to refine organization plan for regional planning activities. Planning Division to fully implement • STRATEGIC PLANNING community -based strategic planning ✓ Adopt Comprehensive Plan and regulatory reform programs. amendments providing strategic ✓ Encourage and participate in staff approach linking economic education and training programs. development, housing, and historic Continue to promote cross -training of preservation. staff for flexible and efficient office ✓ Complete next phase of comprehensive operation. planning process, including small area • DISASTER PLAN plans for annexed areas and plan ✓ Continue to implement the Disaster Plan amendments for capital facilities, for building inspection. Help develop transportation and utilities. disaster tracking system for EOC. ✓ Continue to support multimodal and transportation planning efforts. • OFFICE AUTOMATION ✓ Continue development and integration • COMMUNITY DEVELOPMENT CODE of computerized databases and permit REVISIONS tracking systems. ✓ t code amendments dealing with Adopt g ✓ Continue development and infill development, parking, signs, and implementation of strategy for integrated other special topics while also updating geographic information system to and improving internal consistency of monitor and support comprehensive codes and standards. plan implementation and provide policy - PUBLIC INFORMATION based decision tools. ✓ Continue to update public information materials. Include materials designed to provide general "roadmap" for City's permitting and review processes. RC/dm WinWord6\Goa1s97\P1anng2 Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 Account Number Description EXPENDITURE DETAIL Expended Budget % Expended 1996 1996 To Budget Budget 1997 Budget to Actual $ % PLANNING DIVISION-#620 558.60.00 PLANNING 11 Salaries $309,445 $323,120 96% $318,840 $9,395 3% 12 Overtime 355 1,000 36% 1,000 645 182% 23 Benefits 69,375 70,330 99% 71,170 1,795 3% 35 Small Equipment 1,546 1,100 141% 5,540 3,994 258% 41 Professional Services 53,410 56,590 94% 50,760 (2,650) -5% 42 Communications 506 600 84% 740 234 46% 43 Travel 1,857 1,500 124% 700 (1,157) -62% 44 Advertising 1,542 1,500 103% 2,500 958 62% 49 Miscellaneous 20,397 16,500 124% 13,020 (7,377) -36% 95 Interfund Rental 2,640 2,640 100% 594.58.64 Equipment 17,792 18,350 97% TOTAL PLANNING $478,865 $493,230 97% 2,690 50 2% 0 (17,792) -100% 466 960 11 905 -2% -100- Department: COMMUNITY SERVICES Fund: GENERAL Dept, No.: B00 NARRATIVE PLANNING DIVISION - #620 PLANNING Salaries - Manager, Planning Supervisor, Associate Planner, (2) Assistant Planners, Code Enforcement Technician, Secretary, Interns ($10,000 partially funded by $8,000 GMA Grant). Overtime - As required for special assignments, work overloads and continued computer input. Benefits - Medical ($22,120), retirement ($47,160), state workers ($690), life insurance ($1,200). Small Eouipment - Presentation/meeting equipment ($1,100) and miscellaneous equipment and replacement furniture with an individual value under $500 ($4,440). Professional Services - Includes ($35,760) for hearing examiner and hearing examiner support, ($7,500) for Minutetaker/Transcriberof Planning Board and other meetings, ($6,500) forsupporting studies, ($1,000) for Planning Board members expenses. Communications - Cellular phone charges, online information services. Travel - Mileage reimbursement for posting, site inspections, research work and transportation, and attendance at professional meetings. Advertising - Legal notifications to newspapers of public hearings, development applications, etc. Miscellaneous - Printing ECDC books, updates and brochures, official posters, blue print paper, maps (comp., plan, zoning, assessors, Kroll, etc.) ($6,320), plan and award letters, magazines/periodicals, technical publications, chapter and membership dues ($2,500), supplies for special projects, program updates, name plates for board/committee members ($2,000); metroscan updates ($2,200). Interfund Rental - Vehicle rental departmental charges for unit #95 and 1/3 of unit #97. E uC� ipment - Nothing budgeted for 1997. -101- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1996 1996 To Budg.et 524.10.00 BUILDING INSPECTION -#621 11 Salaries $161,821 $180,070 90% 12 Overtime 5,680 2,000 284% 23 Benefits 34,161 35,540 96% 24 Uniforms 139 250 56% 35 Small Equipment 3,842 4,000 96% 41 Professional Services 39,560 35,000 113% 42 Communications 713 600 119% 43 Travel 153 800 19% 44 Advertising 0 50 0% 49 Miscellaneous 6,506 10,000 65% 95 Interfund Rental 4,152 4,160 594.24.64 Equipment 10,313 9.000 TOTAL BUILDING INSPECTION 267 040 $281,470 TOTAL PLANNING DIVISION $745,905 $774,700 100% 115% 95% 96% Budget 1997 $181,501 2,001 34,861 651 2,300 40,000 400 800 50 8,950 4,240 800 276 550 743 510 Budget to Actual $19,679 12% (3,680) -65% 699 2% 511 368% (1,542) -40% 440 1% (313) -44% 647 423% 50 0% 2,444 38% 88 2% (9,513) -92% 9 510 4% 2 395 0% -102- r Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE BUILDING INSPECTION - #621 Salaries - Building Official, Plans Examiner/Inspector , Inspector, Permit Coordinator, extra help. Overtime - Work overload, special projects, microfilming. Benefits - Medical ($7,890), retirement ($25,750), state workers ($880), life insurance ($340). Uniforms - Safety equipment as required by state safety regulations and union contract, i.e. protective shoes, rain gear, gloves, etc. Small E ui ment - Emergency preparedness kits and miscellaneous equipment with an individual value of under $500. Professional Services - Professional consultant reviews; contracted services forspecial inspections and engineering evaluations. Communications - Airtime for cellular phones. Travel - Mileage, --as required --for attendance at professional meetings. Advertising - Legal notification for appeals to building code, special notices. Miscellaneous - Membership and professional certification fees ($450), printing of public forms and microfilming supplies ($2,000). Building code books, construction related technical reference books and technical software. Radon kits as required by state law ($6,500). Interfund Rental - Vehicle rental department charges for unit #35 and unit #76. Equipment - Video camera. -103- cNV -D-Azt .J r --------- Engineering IOepartment Organi zational"Chart Project Accounting Coordinator CITY ENGINEER FUNCTIONS Capital Facilities Design Capital Facilities Planning Construction Management Development Review. Development Standards Construction Engineer Hydraulics Engineer Enging-ering Coordinator Engineering Specialist Engineering Technician Engineering Inspector CIP Specialist Administrative Secretary C,F ED �� ?996 • • i • ENGINEERING DIVISION Designed and managed projects for the majority of the City's Capital Improvement Program. Projects undertaken in 1996 included street overlays, water main replacements, treatment plant outfall slip lining and installation, Library Plaza planter rehabilitation, water tank exterior repainting, City Park restroom and shelter replacement and sanitary sewer replacement. Participated in review of Alderwood Water District's capital plans and recommended level of City participation to City Council. Completed project and process for LID 214 with Hearing on Final Assessment Roll on March 6, 1996. Completed Autocad conversion for City utility location maps. • Complete the Sanitary Sewer Comprehensive Plan and adopt into the City's Comprehensive Plan revision for late 1997 • Create an update of the final Storm Water Basin Study for adoption in the late 1997 City's Comprehensive Plan revisions. • Start the process to develop new concurrency standards for Transportation Element of Comprehensive Plan for application in all cases throughout the City. • Analyze the City's water supply options and recommend a level of participation in the "New Entity" that will wholesale Seattle's Water. • Continue review of the City's street standards with City Council and recommend appropriate revisions. • Design, bid and manage construction for the majority of the City's Capital Facilities upgrades. • Provide job related training to staff when appropriate opportunities arise. JW/dm WinWord6\Goa1s97\Enginer2 Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: .600 EXPENDITURE DETAIL Account Number Descriotion Expended Budget % Expended Budget Budget to Actual 1QQR 1996 To Budget 1 1997 1 $ % ENGINEERING DIVISION-#630 532.20.00 ENGINEERING 11 Salaries $407,533 $412,170 99% $423,570 $16,037 4% 12 Overtime 6,051 8,000 76% 6,000 (51) -1% 23 Benefits 98,176 92,800 106% 104,210 6,034 6% 24 Uniforms 569 600 95% 600 31 5% 31 Supplies 3,164 3,600 88% 3,600 436 14% 35 Small Equipment 1,198 1,400 86% 1,400 202 17% 41 Professional Services 3,021 5,000 60% 14,000 10,979 363% 42 Communications 275 300 92% 300 25 9% 43 Travel 324 1,700 19% 450 126 39% 44 Advertising 368 500 74% 500 132 36% 48 Maintenance 1,169 1,700 69% 1,700 531 45% 49 Miscellaneous 3,222 3,400 95% 1,600 (1,622) -50% 95 Interfund Rental 9,228 9,230 100% 3,010 (6,218) -67% 594.32.64 Equipment 4.296 4,000 107% 1,000 (3,296) -77% TOTAL ENGINEERING DIVISION 1538,594 544 400 99% 56$ 1,94D $23,346 4% -104- Department: COMMUNITY SERVICES Fund: GENERAL Dept, No.: 600 ENGINEERING ❑1VISION -#630 ENGINEERING Salaries - City Engineer, Construction Engineer, Hydraulics Engineer, Engineering Coordinator, Inspector, Engineering Technician, Engineering Specialist, Secretary, Capital Improvement Project Specialist, Part-time ($4,000). Overtime - For emergency work, work overload and inspections after normal work hours. Benefits - Medical ($39,940), retirement ($64,000), state workers ($1,870), life insurance ($1,400). Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. Supplies -Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Small -Equipment - Drafting and office equipment. Professional Services - Engineering and otherconsulting assistance forspecial reports, designs, appraisals, surveys, and autocad system. Communications -Airtime forcellular phones. Travel - Business meetings. Advertisinci - Publication fees for legal notices. Maintenance - Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance and repair of survey equipment. Miscellaneous - Memberships (APWA, AWWA, CEAW, ASCE, CSI) ($650), professional dues ($300), Kroll maps ($500) and publications ($150). Interfund Rental - One-third expenses of Unit #97; Unit #88, Unit #37, Unit #15 and Unit #658. Equipment - Traffic counters. -105- C,F EDP? z o _ z cu E � --w o Vol .� O W c� CA 'o rA 1116 . e4&2 �i12"`&'7S & 19,97 �F04ZS PARKS AND RECREATION DIVISION Partnerships, cultural arts and youth programming played an important role in parks and recreation activities in 1996. Publication of the city's parks and recreation CRAZE, offered nearly 900 recreation programs that realized over 8,000 class registrations, a 10% increase from 1995. In 1996 there were 13,000 user visits in the gym and fitness room. Registered programs do not take into account the large number of participants in attendance at beach walks and various special events, such as, the Easter Egg Hunt, Fishing Derby, Hekinan Week, park dedications and summer concerts. Economic enhancement focused on networking and partnerships throughout 1996. Tourism and information publications such as "Visit The Arts" and "Edmonds Flower Program Brochure" marketed the unique and varied local public assets. Successful county, state and federal grants elicited over $726,800 in total grant funds secured in 1996. Other 1996 highlights of accomplishments in the division are: Public Promotion & Community Relations: Arts Commission 20th Anniversary; "Arts Page" in Edmonds Paper; artists' roundtable; newsletter; Board Training Program. • Special Events Supported BWor Hosted at Anderson Center: Antique Toy Show; Model Railroad Show; Cycle/Recycle Event; Penny Carnival; Sister City Celebrations; Various tenant performance/sales; Arts Festival; Annual Spring Gymnastics Show; Chillie Willies Winter Carnival; Automobile Shows; Pottery Workshop Sales, Marine Ecology/Beach Stewardship Workshop for teachers. • Community Programs: ✓ Summer concerts; Giant Puppets; ✓ Japanese Culture "Hekinan" Week; ✓ Picnic -In -The -Park, Belly flop, Cannonball contest, swim leagues & championship; ✓ Basketball "A" level Championship sponsor; Community Fishing Derby; Youth Football Skills Competition; ✓ "Discover the Forest" environmental education program • Local, State And National Donations/Scholarship/Grant Awards Received & Distributed: ✓ Youth Schoiarshi F d: Received donations from - Daycamp Penny Carnival & Celebration -of -Lights Holiday program. Distributed: 26 Youth Scholarship Awards. 1 �i�i6 mecca �L� dI ✓ Arts Commission Scholars hir)sl rants: Distributed: Student literary & performing arts educational scholarships; ✓ Community Arts Organization Grants: Received: State Arts Commission Grant; County Tourism "Visit The Aits In Edmonds" Grant in partnership with Edmonds Alliance for Economic Development; Education/Training Grant, N.E.A. ✓ Park Capital Grants: Received. Edmonds Elementary Playfield & Old Woodway Elementary Playfield/County Grant; Bracketts Landing/I.A.C. Grant; Waterfront Acquisition/ County Conservation Futures Grant. • Public/Private Partnerships Continued or Established for: Chambers Cable; Edmonds Boys & Girls Club; Edmonds Elementary; Stevens Hospital; Friends of the Library; South County Senior Citizen Center; Edmonds Exchange Club; Meadowdale High School "LEOS"; City of Lynnwood and Edmonds School District; Edmonds Art Festival Museum Board; Bracketts Landing Foundation; Snohomish County; and Trust for Public Lands; UNOCAL; Edmonds Citizens Awareness on Clean Up of UNOCAL; Department of Ecology; Washington State Department of Transportation; Lynnwood Arts Commission; Edmonds In Bloom Association; Washington Credit Union; Edmonds Public Library and Edmonds Public Works Facility; Holy Rosary School; Westgate Elementary, Maplewood School -wildlife enhancement at Pine Ridge Park. • Professional Staff/Committee Involvement/Professional Awards: Involvement in: State Network of Local Arts; National Parks and Recreation Statewide Healthy Living; Pacific Northwest Regional Council for NRPA; Washington Park and Recreation Association Athletic Section; Pacific NW Federal Legislation representative; National Park & Recreation Council of Affiliate Presidents; Edmonds Business Recruitment committee; Washington State Recreational Basketball, N.W. Aquatics & Marine Educators Association. ✓ Committee members of Aquatic Facility Advisory Committee; Countywide Regional Ballfield Facilities Task Force; Snohomish Federated Health & Safety Network; National Focus on Police/Parks Partnerships for Youth Violence & Prevention; Snohomish County Visitor Information Center & Tourism Bureau. ✓ Steve Daley presented State of Washington "Outstanding Professional Award" for service within the State Athletic Section. • Capital Projects and Assets: ✓ Bracketts Landing Park South Development ✓ City Park Restroom and Picnic Shelter ✓ New City Hall Lobby Public Art ✓ Public Safety Complex Public Art ✓ Yost Pool Foyer Remodel and Park "Sports Court" ✓ City Art Collection Inventory & Long range Plan for repair & maintenance; Edmonds Library Public Art ✓ 9th & Puget/Casper Landscaping ✓ Cemetery Well & Communal Burial Site ✓ Pine Ridge Park Property Line Survey ✓ Olympic Beach Bulkhead stabilization ✓ Civic Field light/ballast replacement ✓ Union Oil Marsh Educational signs on UNOCAL cleanup ✓ Library Plaza Room Planters & Memorial Sundial installation ✓ Family Aquatic Facility Public meetings 1997 GF� • Administration/Park Maintenance and Capital Construction ✓ Facilitate construction of Family Aquatic Facility. ✓ Complete & dedicate Bracketts Landing Park South. ✓ Acquire Waterfront Tideland property. ✓ Initiate design of collumbarium wall at Edmonds Memorial Cemetery. ✓ Repair storm damaged bulkheads. ✓ Install automatic irrigation system. ✓ Complete two-way road and two picnic shelter at City Park. ✓ Continue to prepare to construct skateboard park facility. ✓ Replace exterior light at Seaview Park. ✓ Improve ballfield at Old Woodway Elementary. ✓ Complete Interpretive Education Center Feasibility Study at Union Oil Marsh. ✓ Complete Marketing Plan for Parks & Recreation. ✓ Install new play structure at Marina Beach. ✓ Provide liaison support for Edmonds Sister City, Library Board, Park/Planning Board, Arts Commission & Cemetery Board. ✓ Write Coastal Zone Grant for Deer Creek Hatchery Stream Restoration/Salmon Enhancement Plan. • Cultural Arts/Recreation/Economic Development ✓ Complete Family/Youth Community Plan. ✓ Revise Public Art policies. ✓ Administrative reorganization of Summer Daycamp. ✓ Continue search for alternative site for Gymnastics/Youth Fitness programs. ✓ Develop on -site or local summer gymnastics camps. ✓ Implement and monitor Kids Night Out grant from DSHS. ✓ Continue to develop partnerships with community and county -wide programs. ✓ Continue to work with county, city, schools, user groups to establish development of athletic facilities. ✓ New programs in scuba, water polo, and diving team ✓ Create indoor playground. ✓ Develop partnerships with high schools to provide community service opportunities for students at special events. ✓ Continue education and professional involvement & development through seminars and conferences. ✓ Develop Spring Breakaway Adventures grant and program. ✓ Develop new teen recreation programs/ ✓ Continue to work with Mayor on Youth Council/provide Teen Beach Dances. ✓ Continue to develop on site recreation programs at schools. ✓ Work with Friends of the Library & Elementary Schools to develop National Book Month Program. ✓ Implement "Edmonds Elementary School Presents" bulletin board. ✓ Establish volunteer docent/beach steward program with high school students and seniors. AO/dm WinWord6\Goa1s97\ParkRec2 L cmv%V ED A.,oer Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget _Number Description 1996 1996 _ _ To Budget 1997 Budget to Actual PARKS &RECREATION DIVISION4640 574.10.00 RECREATiONADMINISTRATION 11 Salaries $133,647 $143,890 93% $140,830 $7,183 5% 12 Overtime 1,259 1,030 122% 1,030 (229) -18% 23 Benefits 31,358 36,990 85% 34,260 2,902 9% 31 Supplies 6,335 6,000 106% 6,000 (335) -5% 41 Professional Services 445 2,000 22% 0 (445) -100% 43 Travel 1,431 2,000 72% 0 (1,431) -100% 45 Rental/Lease 8,938 8,400 106% 8,400 (538) -6% 48 Maintenance 766 800 96% 910 144 19% 49 Miscellaneous 2.099 2.000 105% 500 1599 -76% TOTAL ADMINISTRATION $186,278 $203,110 92% $191,930 $5,652 3% 574.20.00 RECREATION SERVICES 11 Salaries $454,320 $489,920 93% $517,320 $63,000 14% 12 Overtime 0 1,030 0% 1,030 1,030 0% 23 Benefits 52,493 46,910 112% 64,560 12,067 23% 31 Supplies 38,577 37,070 104% 42,570 3,993 10% 9 Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISION - #640 RECREATION ADMINISTRATION Salaries - Manager ($62,260), Cultural/Recreational Supervisor ($46,200) and Office Coordinator ($32,370). Overtime - Office Coordinator. Benefits - Medical ($11,700), retirement ($21,510), state workers ($290), life insurance ($760). Sumlies - General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter ribbons, receipts, ink cartridges, etc. Professional Services - Nothing budgeted for 1997. Travel - Budgeted in Fund #008. Rental/Lease - Lease for copy machine. Maintenance - RMS ($610), NRPA Network ($300). Miscellaneous - Business cards, publications, WRPA/NRPA membership for manager and Cultural Recreation Supervisor; newspaper subscriptions. RECREATION SERVICES Salaries - Full-time staff ($149,360): part-time staff ($367,960), includes: beach rangers ($36,000), daytime clerk ($11,800), evening staff ($12,100), gymnastics ($60,000), pool ($93,180), recreation ($23,530), tennis ($5,000), day camp ($43,900), arts commission clerk ($9,200), preschool ($23,000), recreation aide ($4,500) and aerobic/fitness ($45,750). Overtime - Administrative Clerk, Cultural Resources Coordinator and Program Coordinators. Benefits - Full-time: includes medical ($19,620), retirement ($23,790 ), state workers ($980), life insurance ($250). Part-time benefits are ($19,920). Supplies - Athletic program ($16,100), beach ranger program ($800), center operation ($200), day camp ($3,300), summer experience T-shirts ($2,400), gymnastics operation ($1,800), gymnastics T-shirts ($1,600), pool operation ($3,420), recreation program ($5,000), preschool ($1,800), darkroom ($300). Uniforms: beach rangers ($800), day camp ($550), gymnastics ($200), special events ($4,300). -107- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: SDD EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Descri ion 1996 1996 To Budget 1997 $ % PARKS & RECREATION DIVISION - #640 - Cont'd 574.20.00 RECREATION SERVICES 41 Professional Services 128,287 122,200 105% 131,900 3,613 3% 42 Communication 2,066 2,740 75% 3,000 934 45% 43 Travel 986 3,000 33% 700 (286) -29% 44 Advertising 944 1,300 73% 1,800 856 91 % 45 Rent/Lease 11,312 13,390 84% 13,400 2,088 18% 48 Maintenance 715 1,000 72% 1,000 285 40% 49 Miscellaneous 42,908 46,850 92% t 41,900 1 (1,008) -2% 95 Interfund Rental 2.100 2.100 100% 580 (1,520) -72% TOTAL RECREATION SERVICES $734,708 $767,510 96% 8 760 $85,052 12% 575.50.00 FACILITIES 35 Small Equipment 5,770 7,470 77% 4,550 (1,220) -21 % 45 Rental/Lease 775 4,500 17% 1,090 315 41% 594.74.64 Equipment 5.515 6.080 91% 13,150 7.635 138% FACILITIES TOTAL $12,060 $18,020 67% 18 790 $6,730 56% TOTAL RECREATION DIVISION 933,046 $988,640 94% $1,030, $97,434 10% -108- Department: COMMUNITY SERVICES Fund: GENERAL Dept No.: Boo NARRATIVE PARKS & RECREATION DIVISION - 4640 - Cont'd RECREATION SERVICES Professional Services -Athletic officials ($44,800), building monitors($5,600), outdoor recreation ($5,000), recreation program instructors ($45,000), special events ($7,500), fitness ($20,000), craze/concerts ($4,000). Communication - Telephones at Yost Pool, beach ranger station and Meadowdale Clubhouse Preschool ($2,640), cell phones ($360). Travel - Beach Ranger's reimbursement. Advertising - Recreation programs ($1,100), special events ($700). Rental/Lease - Athletic rentals ($12,100), gymnastics equipment ($200), special events ($1,100). Maintenance - Repair/maintenance of fitness equipment, sound system, pool register, slide projectors and other recreation equipment, pool ($200), weight room ($500), general recreation ($300). Miscellaneous - ASCAP licensing ($200) gymnastics training/USAG membership ($320), handicapped program ($5,000), skills builder ($400), aquatics skills builder ($150), NAME conference ($200), gymnastics flyers ($380), quarterly brochure ($34,000), Meadowdale preschool training ($250), special events ($1,000). Interfund Rental -Recreation van. FACILITIES Small E ui meet - Gymnastics equipment ($2,000), fitness mats ($1,200), speakers ($200), day camp ($500), negative carrier ($200), medium format lens ($300), binoculars ($150). Rental/Lease - Burlington Northern right-of-way; Marina Beach lease. Equipment - Tables for Meadowdale ($1,200), lifeguard chair ($1,800), tot dock ($750), pool slide ($4,500), copy machine ($800), storage benches ($1,100), starting blocks ($3,000). Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 576.80.00 PARKS MAINTENANCE - #641 11 Salaries $412,772 $429,900 96% $433,980 $21,208 5% 12 Overtime 1,985 2,420 82% 2,700 715 36% 23 Benefits 96,367 98,300 98% 103,640 7,273 8% 24 Uniforms 2,371 1,300 182% 1,300 (1,071) , -45% 31 Supplies 48,040 66,960 72% 70,000 21,960 46% 35 Small Equipment 325 450 72% 1,000 675 208% 41 Professional Services 974 1,740 56% 1,940 966 99% 42 Communication 155 840 18% 840 685 442% 43 Travel 56 460 12% 0 (56) -100% 44 Advertising 0 250 0% 0 0 0% 45 Rental/Lease 7,288 8,400 87% 9,300 2,012 28% 47 Public Utility Service 65,996 72,000 92% 80,000 14,004 21% 48 Maintenance 2,113 6,000 35% 6,150 4,037 191% 49 Miscellaneous 3,868 3,200 121% 700 (3,168) -82% 51 Intergovernmental 44,179 44,000 100% 52,450 8,271 19% 95 Interfund Rental 34,430 34,920 99% 10,740 (23,690) -69% 594.76.64 Equipment 24,041 24,000 84% 2,650 (17,391) -87% TOTAL PARKS MAINTENANCE $740,960 $795,140 93% $777,390 $36,430 5% TOTAL PARKS & REC. DIVISION $1,674,00fi 1 783 780 94% $1,807,870 $133,864 8% -110- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS MAINTENANCE - #641 Salaries - Includes ten full-time ($375,980), summer and seasonal help ($40,000), and part-time worker for public works facility ($6,300) and two part time workers for treatment plant ($11,700). Overtime - Overtime as needed for emergency call -outs. Benefits - Medical ($35,020), retirement ($57,420), state workers ($8,400), life insurance ($700) and OT benefits ($500). Part-time benefits are an additional ($1,600). Uniforms - Boots for full time employees as per union contract. Supplies -Soil, ($6,500), sand ($3,000), infield mix ($2,500), chemicals (insecticides, herbicides) ($5,100), oil and grease ($500), metal/rebar ($2,100), mower parts ($2,700), irrigation parts ($5,000), pool chemicals ($7,500), fertilizer ($4,000), nursery supplies ($4,000), playground parts ($3,000), shop tools/hand tools ($4,500), lime and peat moss ($2,300), bark ($5,200), garbage can liners and cleaning supplies ($9,000), safety supplies (earplugs, gloves, rubber boots, rain gear) ($3,100). Small Equipment - Clippers, hedge trimmers, sprayers, fertilizer ejectors, line trimmers. Professional Services- Laundry service for 9 employees. Communication - Fire detector phone line at the Anderson Center. Travel - Budgeted in Fund #008. Advertising - Nothing budgeted for 1997. Rental/Lease - Chemical toilets ($4,400), irrigation trencher ($2,000), power equipment ($2,000), hand tools ($600), pool tool/lease repair ($300). Public Utility - Includes water, gas, electricity, fuel oil, dump fees and phone. Maintenance - Outside repair service: pool ($1,000), tree removal ($4,000), equipment ($1,150). Miscellaneous - NRPA & INPRA membership dues ($500), horticulture publications/manuals ($200). InteMovemmental Services - Edmonds'share of Meadowdale complex maintenance ($51,800), park permit feesforYost Pool and wading pool ($650). Interfund Rental - Annual rental rate for nine trucks, two tractors, two trailers, shared cost of wood chipper, bucket truck and water wagon. Equipment - Chain saw ($650), lift gate ($2,000). -111- rN,V A zr MAY •i•• •f= 95� 97 PUBLIC WORKS DIVISION 14996 ,g • Expanded street and storm drainage maintenance program for the newly annexed areas in Esperance. Identified long standing drainage problems to be corrected. • Completed design and awarded a construction contract to erect the salvaged covered storage at the Public Works Center. • Completed construction of a vactor decant station. ■ Increased service to the City's stormwater drainage system by purchasing a new vactor truck. • Advertised, interviewed, and selected a stormwater and sewer utility rate consultant. • Responded to weather related emergencies and kept the city's infrastructure in service. • Assisted in Implementing a drug and alcohol policy and procedures for workers which hold commercial drivers licenses. • Assisted the Community Services Department in the remodeling of the new City Hall Building. • Successfully implemented approved CIP projects and equipment purchases. • Filled the street lead worker position. • Completed the Yost Pool Office remodel. 19V 7 GFoa • Begin correcting drainage problems in the newly annexed areas of Esperance. • Interview, select, and hire a new Water/Sewer Supervisor. • Implement the recommendations for the City's Human Resources Study. • Complete the City's Stormwater and Sewer Rate Study. • Complete the Public Works Covered Storage Building Project. • Coordinate with the Engineering Division to upgrade and bring on-line the new Water/Sewer telemetry equipment. • Evaluate the program costs to provide roadway striping for the City. Proceed with the purchase of new striping equipment if proven cost effective. • Continue to identify and correct inflow and infiltration problems in the sanitary sewer collection system. • Evaluate the effectiveness and costs to deliver Public Works services by conducting a self audit developed by the American Public Works Association. • Continue to improve the City's disaster preparedness capabilities. • Assist in the Teamsters Union contract negotiations. • Continue to computerize maintenance management programs. • Assist with the remodel of City Hall. NM/dm WinWord6\Goa1s97\PW3 c,,V EDAzt Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: $00 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % PUBLIC WORKS DIVISION-0650 519.91.00 ADMINISTRATION 11 Salaries $101,017 $101,390 100% $101,550 $533 1 % 12 Overtime 0 1,200 0% 200 200 0% 23 Benefits 24,294 24,620 99% 25,200 906 4% 31 Supplies 4,250 5,000 85% 6,000 1 1,750 41 % 35 Small Equipment 0 200 0% 300 300 0% 42 Communications 380 250 152% 500 120 32% 43 Travel 244 750 33% 200 (44) -18% 47 Utilities 1,290 1,410 91 % 1,800 510 40% 48 Maintenance 1,504 2,000 75% 2,800 1,296 86% 49 Miscellaneous 2,223 1,700 131 % 720 (1,503) -68% 95 Interfund Rental 2.076 2.080 100% TOTAL PUBLIC WORKS ADMIN. $137,278 $140,600 98% 539.90.00 RECYCQNG PROGRAM 11 Salaries $30,780 $32,310 95% 23 Benefits 10,133 9,590 106% 43 Travel 0 200 0% 49 Miscellaneous 3.165 3.000 106% TOTAL RECYCLING PROGRAM 44 078 $45,100 98% TOTAL PUBLIC WORKS ADMIN. $181.356 18� 5,70D 98% 519.92.00 FACILITIES MAINTENANCE -#651 11 Salaries $385,398 $389,380 99% -112- 570 1506 -73% 13$9,84D $2,562 2% $31,700 $920 3% 10,720 587 6% 150 150 0% 2.450 715 -23% 45 020 942 2% 1184,8 3 504 2% $385,630 1 $232 0% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: Sao NARRATIVE PUBLIC WORKS DIVISION - #650 ADVI NISTRATION Salaries - Superintendent, Secretary, and 35% for support clerk salary. The remaining 65% is budgeted under Combined Utility Operating Fund #411. Overtime- For unanticipated workloads. Benefits -Superintendent, Secretary and 35% of the support clerk's benefits. The remaining 65% is budgeted under the Combined Utility Operation Fund #411. Medical ($8,770), retirement ($15,600), state workers ($230) and life insurance ($600). Supplies - Office supplies including photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies. Small Equipment - Casablanca fans for lobby and conference rooms. Communications - Cellular phone charges, 5% share of public works telephone system charges. Travel - Mileage reimbursement. Utilities - 5% share of gas, electricity, water and garbage for public works facility. Maintenance - Copier maintenance ($2,000); typewriter repairs ($140); reader/printer repairs ($120) and fax machine maintenance ($540). Miscellaneous - Memberships include APWA ($85), AWWA ($85), professional registration for P.E. License ($80); Public Works Observance, and other employee recognition and miscellaneous ($300), subscriptions and training materials ($170). Interfund Rental - 67% share of Car#102, (33% used by Water Division). RECYCLING PROGRAM Salaries - Recycling coordinator. Benefits - Medical ($5,860), retirement ($4,700), state workers ($100) and life insurance ($60). Travel - Attendance at recycling conferences and meetings (partially reimbursed by other agencies). Miscellaneous - Materials and supplies, postage, compost bins, brochures. FACILITIES MAINTENANCE - #651 Salaries- Supervisor, mechanical/electrical specialist, three maintenance worker 11's, one maintenance worker I, five custodians, one part-time weekend custodian and one summer student employee. -113- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % FACILITIES MAINTENANCE - #651 - Cont'd 12 Overtime 5,506 4,000 138% 4,000 (1,506) -27% 23 Benefits 106,447 107,020 99% 111,800 5,353 5% 24 Uniforms 4,995 5,500 91% 5,500 505 10% 31 Supplies 57,948 65,000 89% 61,000 3,052 5% 32 Fuel Consumed 2,405 5,000 48% 5,000 2,595 108% 35 Small Equipment 984 650 151 % 800 (184) -19% 42 Communication 540 800 68% 800 260 48% 43 Travel 94 150 63% 0 (94) -100% 47 Public Utility Service 139,944 142,000 99% 165,250 25,306 18% 48 Maintenance 17,279 24,000 49 Miscellaneous 1,005 1,600 51 Intergovemmental Svs. 1,202 1,000 72% 63% 120% 95 Interfund Rental 22,536 22,540 100% 594.19.62 Buildings 5,000 5,000 100% 63 Other Improvements 0 560 0% 64 Equipment 6.065 8.450 72% TOTAL FACILITIES MAINT. $757,348 $782,650 97% TOTAL PUBLIC WORKS DIVISION 1938,704 $968,350 97% GENERAL FUND SUBTOTAL $4,218.284 $4,417,180 95% -114- 24,000 1 6,721 39% 0 (1,005) -100% 1,650 448 37% 5,670 (16,866) -75% 5,000 0 0% 3,800 3,800 0% 5.600 4( 65) -8% 1785,500 $28,162 4% 970 $31,656 3% 14,432,580 21� 4,296 5% Department: COMMUNITY SERVICES Fund: GENERAL Dept, No.: Soo NARRATIVE FACILITIES MAINTENANCE - #651 - Cont'd Overtime - Provides for emergency call -outs and schedule changes. Benefits - Medical ($46,620), retirement ($57,750), state workers ($6,660), life insurance ($770) and part-time benefits ($1,420). Uniforms- Boot replacement, uniforms, safety equipment, staff rain gear and first -aid equipment, fall restraints and back supports. Supplies - Custodial supplies ($17,000), paper products ($17,000), woodworking products ($4,000), electrical and mechanical parts ($13,000), plumbing parts ($3,000), paints ($7,000). Fuel Consumed - Fuel for building heat ($4,000), electrical back-up generators ($200) and back-up supplies for interruptible service ($800). Small Equipment - Hand tool replacements. Communication - Rental of pagers forstaff, intercom rental, and pay phones. Security alarms forthe library, Anderson Center and museum. Travel - Budgeted in Fund #008. Public Utility - Electricity, Water/Sewer, Natural Gas and garbage for all City buildings. Utilization of the new City Hall building will increase utility costs. Additional computers & scheduling has created additional demands. Utility increase for the additional fire station. Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler mainte- nance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies, fire and police door maintenance and fire extinguisher maintenance, inclusive of the additional fire station. Miscellaneous - Budgeted in Fund #008. Inte ovemmentalServices-Feesandpermitexpensesforcertificatesandlicensetooperateandmaintainthisdivision. L & I inspections, state electrical inspections; Snohomish County Health Department and Puget Sound Air Pollution control. Interfund Rental - Rental of four vans and one auto. Buildings - Unanticipated emergencies. Other Improvements - Electric screen and hardware ($1,500), overhead projector ($1,000), library building ASA locks, ($1,300). Equipment - (2) vacuums ($1,700), carpet extractor ($2,300), drill press ($1,600). -115- REVENUEDETAIL Department: COMMUNITY SERVICES Fund: STREET FUND Fund No., 1 i i Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 $ % 308.00.00 BEGINNING CASH $175,059 $143,270 122% $127,440 ($47,619) -27% INTERGOVERNMENTAL 336.00.87 Motor Vehicle Fuel Tax $552,174 $503,730 110% $548,170 ($4,004) -1% 338.42.00 Intergovem. Road Maint. 2.416 1,000 242% 0 (2,416) -100% TOTAL INTERGOVERNMENTAL $554,590 $504,730 110% $548,170 ($6,420) -1% CHARGES FOR SERVICES 1 322.40.00 Street and Curb Permits $2,810 $1,030 273% $2,500 ($310) -11 % 344.10.00 Road Maint./Repair Chg 3,030 1,600 189% 3,000 (30) -1 % 344.91.00 Sidewalk Repr/Maint. Chg 120 500 24% 200 80 67% 349.95.91 Interfund Services 371,000 192,200 193% 386, 15,000 4% TOTAL CHARGES FOR SVS. $376,960 $195,330 193% $391,700 $14,740 4% MISCELLANEOUS 361.11.00 Interest Earnings $9,438 $9,000 105% $8,000 ($1,438) -15% 369.10.00 Sale of Junk/Salvage 455 750 61 % 500 45 10% 369.40.00 Other Judgment/Settlement 7.797 0 0% 0 (7,797) -100% TOTAL MISCELLANEOUS $17,690 $9,750 181% $8,500 ($9,190) -52% OTHER FINANCING SOURCES 397.00.00 Trsfr. from Gen. Fund $146,200 $381,130 38% $123,600 ($22,600) -15% 397.00.00 Trsfr. from Combined 397.00.00 Street Construction Fund 80,730 Park Acquisition Fund 55,000 79,600 0 101 % 0% 79,050 75,000 (1,680) 20,000 -2% 36% TOTAL OTHER FINCNG. SOURCES 28$1,930 46$ 0,730 61% 1277, ($4 280 -2% TOTAL REVENUES $1,231,170 $1,170,540 105% $1,226,020 5 150 0% TOTAL STREET FUND $1,406,229 $1,313,810 107% $1,353,460 52 769 -4% -116- EXFENDITURESUMA ARY Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget Change $ FUND:STREET Administration $94,261 $89,300 106% $67,670 ($26,591) -26% Construction 87,175 73,950 118% 63,440 (23,775) -27% Maintenance 964,510 1,056,070 91% 1,029,790 65,280 7% Other Financing Uses 80.727 80.730 100% 81.030 303 0% SUBTOTAL 1,226,673 1,300,050 94% 1,241,890 15,217 1% Ending Cash Balance 179,556 13.760 1305% 111,570 (67,986) -38% TOTAL $1,406,229 $1,313,810 107% $1,353,460 ($52,769) -4% DEPARTMENT FUNCTION The Street Section of the Public Works Division maintains and constructs improvementsto street roadways, shoulders and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, street lighting within the public right-of-way and utility easements. -117- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 663 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 1 $ % STREET DIVISION-#653 543.30.00 ADM INISTRATION/GARBAGEISOLID WASTE 11 Salaries $68,722 $59,000 23 Benefits 17,154 17,260 24 Uniforms 0 0 31 Supplies 1,312 2,700 41 Professional Services 2,938 2,940 43 Travel 0 500 49 Miscellaneous 1,591 2,000 51 Intergovernmental Svs. 1,965 4,400 95 Interfund Rental 579 5n0 TOTAL ADMINISTRATION 194.2fi1 89 300 116% 1 $50,090 1 ($18,632) -27% 99% 11,940 (5,214) -30% 0% 630 630 0% 49% 1,500 188 14% 100% 0 (2,938) -100% 0% 0 0 0% 80% 100 (1,491) -94% 45% 3,100 1,135 58% 116% 310 269 -46% 106% $67,670 26 591 -28% -118- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 663 11I_i:T:7��1�/� STREET DIVISION - #653 ADMINIST'RATIONIGARBAGEISOLI❑ WASTE Salaries - Supervisor administrative costs not directly associated with either maintenance or construction functions of the Section; costs of both formal and informal training associated with road and street activities. Benefits - Medical ($4,040), retirement ($7,650), state workers ($100), and life insurance ($150). Uniforms - City supplies protective garments. Supplies - Asphalt utility cuts ($1,000), trash containers ($500). Professional Services - Nothing budgeted for 1997. Travel - Budgeted in Fund #008. Miscellaneous - Mileage reimbursement. Intergovernmental Services - State audit fees ($2,000), Traffic signal maintenance by Snohomish County ($1,000) and solid waste dump fees ($100). Interfund Rental - Miscellaneous charges. -119- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 $ % STREET DIVISION -#653 - Cont'd 595.00.00 CONSTRUCTION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 43 Travel 595.31.65 Construction Projects 95 Interfund Rental TOTAL CONSTRUCTION $55,200 $41,000 135% 24 0 0% 14,554 7,050 206% 0 0 0% 1,902 7,100 27% 0 0 0% 8,128 15,000 54% 7.367 3.800 194% 87 175 $73,950 118% $37,570 1 ($17,630) -32% 660 636 2650% 10,640 (3,914) -27% 630 630 0% 8,500 6,598 347% 0 0 0% 1,000 (7,128) -88% 4.400 (2,967) -40% 63 400 23 775 -27% -120- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE STREET DIVISION - #653 - Cont'd CONSTRUCTION Salaries - Labor costs (1) FTE associated with the construction of roadways, storm sewers and sidewalks; as well as the cost of installing traffic control devices. Overtime - As needed for projects. Benefits - Medical ($4,260), retirement ($5,740), state workers ($580), and life insurance ($60). Uniforms - City supplied protective clothing. Sunglie5 - Improvement supplies such as aggregates; pit run, crushed rock. Travel - Budgeted in Fund #008. Construction Projects - Cracksealing, prelevel, overlay, curb and sidewalk project performed by City forces. Interfund Rental - Equipment Rental Section charges. -121- Department: COMMUNITY SERVICES Fund: STREET j Dept. No.: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 542.00.00 MAINTENANCE 11 Salaries $327,309 $358,730 91% $379,560 $52,251 16% 12 Overtime 10,946 6,500 168% 6,550 (4,396) -40% 23 Benefits 96,211 103,270 93% 103,150 6,939 7% 24 Uniforms 7,003 7,100 99% 6,250 (753) -11% 31 Supplies 134,168 120,620 111% 130,400 (3,768) -3% 35 Small Equipment 97 0 0% 0 (97) -100% 41 Professional Services 1,968 2,000 98% 2,500 532 27% 42 Communications 1,489 0 0% 1,500 11 1 % 45 Rental/Lease 458 6,300 7% 5,100 4,642 1014% 46 Insurance 16,196 23,340 69% 23,950 7,754 48% 47 Public Utility Service 132,613 166,900 79% 157,000 24,387 18% 48 Maintenance 5,022 5,050 99% 4,640 (382) -8% 49 Miscellaneous 28,717 40,900 70% 36,900 8,183 28% 51 Intergovernmental Svs. 778 3,000 26% 2,100 1,322 170% 95 Interfund Rental 166.737 165,360 101% 92.490 (74,247) -45% 594.42.62 Buildings 286 8,000 4% 8,000 7,714 2697% 64 Equipment 34,512 39,000 88% 69.700 35,188 102% TOTAL MAINTENANCE 1964,510 $1,056,070 91% $1,029,790 $65,280 7% -122- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE MAINTENANCE Salaries -One lead person and nine FTE maintenance persons. Labor costs associated with the maintenance of roadways, storm drainage, sidewalks, street lighting and traffic control devices. Overtime - Accidents, spills and sno-ice control, storm drainage and traffic control. Benefits - Medical ($41,210), retirement ($54,820), state workers ($6,490) and life insurance ($630). Uniforms - Uniforms and safety shoes per Union Contract. Supplies - Asphalt, concrete, sand, gravel, grates, manholes and lumber. Small Equipment - Nothing budgeted for 1997. Professional Services - Rodent and pest control services (Street Section share). Communications - Share of telephone service to Public Works center. Rental/Lease - Outside equipment rental for street sweepers. Insurance - Premium costs for small equipment coverage, general liability and faithful performance bond. Public Utility Service - Electrical costs for street lights maintained by Snohomish County PUD. Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, laborand equipment services performed by outside agenciesforthe service coststo fall hazardoustrees, repair of small equipment. Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees. Intergovernmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges for the Washington State Department of Transportation Department for the Emergency Opticom on SR-99. Includes charges for services performed by other cities per Interiocal Agreement (street, painting, etc.). Interfund Rental - Vehicle, radio and equipment rental charges. Buildings - Roofing material for Public Works covered storage building. Equipment -Asphalt plate compactor ($2,500), 4 each HT1000 5 Watt 2 way radios with accessories ($3,200), paint striping equipment ($56,000), 1/2 share with water/sewer hi -rise advisory sign board ($8,000). -123- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % OTHER FINANCING USES 591.39.00 1993 P/W Facility Bond $80,727 $80,730 100% $79,050 ($1,677) -2% 597.00.55 Inteifund Transfers 0 0 0% 1.980 1.980 0% TOTAL OTHER FINANCING USES $80.727 180,730 100% $81,030 303 0% TOTAL EXPENDITURES $1,226,673 $1.300.050 94% 11,241,890 $15,217 1% ENDING CASH BALANCE 179,556 13,760 1305% 111,570 (67,986) -38% TOTAL STREET FUND $1,406,229 11 313,810 107% 11,353,460 52 769 -4% -124- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE OTHER FINANCING USES 11993 PIW Facility Bond - Principal ($30,020) and interest paid ($47,030) for Public Works Facility Bond. Interfund Transfer Out - Travel and training (Fund #008). -125- REVENUEDETAIL Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING FUND Fund No.: 411 Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 308.00.00 BEGINNING CASH $2,780,238 $2,252,300 123% $1,958,630 ($821,608) -30% LI ENSES PERMITS 322.90.00 Side Sewer Permits 2,755 3,400 81 % 2,600 (155) -6% INTERGOVERNMENTAL 338.80.00 Town of Woodway $8,075 $11,650 69% $7,840 ($235) -3% 338.80.01 Olympic View Water District 186,983 209,090 89% 259,050 72,067 39% 338.80.02 Shoreline Water District 54,919 120,120 46% 121,530 66,611 121% 338.80.03 City of Mountlake Terrace 398,609 335,520 119% 434,710 ,101 9% 338.80.04 City of Lynnwood 0 0 0% 182,990 182,990 0% 338.80.05 Metro 593,716 972,350 61% 300,570 293146 -49% TOTAL INTERGOVERNMENTAL $1,242,302 $1,648,730 75% $1,306,690 $64,388 5% CHARGES FOR SERVICES 343.81.10 Meter Water Sales $2,892,392 $2,927,900 99% $2,927,900 $35,508 1% 343.81.20 Unmeter Sewer Sales 3.205.486 3,421,940 94% 3,421,940 216,454 7% TOTAL CHARGES FOR SERVICES$6,097,878 $6,349,840 96% $6,349,840 $251,962 4% MISCELLANEOUS 361.11.00 Interest Earnings 240,226 165,000 146% 169,950 (70,276) -29% 369.90.00 Con. Chgs. /Svc. Fee 26.577 19.760 134% 23.240 (3,337) � -13% TOTAL MISCELLANEOUS $266,803 $184,760 14.4% $193,190 ($73,613) -28% OTHER FINANCING SOURCES 343.81.30 Water Surcharge 16 6.322 16$ 8.350 99% $168,350 $2,028 1 % TOTAL REVENUES 7 73 76,060 $8,355,080 93% $8,020,670 244 610 3% TOTAL COMB. UTIL OPER. $10,656,29$ 110607,380 100% 9 9�Q 57699$ -5% -126- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: B00 Expended 1996 Budget 1996 % Expended To Budget Budget 1997 Budget to Actual $ % Water $2,176,987 $2,380,770 91% $2,304,560 $127,573 6% Sewer 1,948,651 3,436,300 57% 2,942,090 993,439 51% Treatment Plant 1,846,965 1,941,750 95% 1,843,290 (3,675) 0% Other Financing Uses 3,243,445 2,509,260 129% 2,299,710 94( 3.735) -29% SUBTOTAL 9,216,048 10,268,080 90% 9,389,650 173,602 2% Ending Cash Balance 1,340,250 339,300 395% 589,650 tj5 600 -56% TOTAL $10,556,298 $10,607,380 100% $9,979,300 ($576,998) -5% DEPARTMENT FUNCTION The Water Section underthe Public Works Division is responsible forthe maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,108 customer accounts. The Section operates and maintains all means of storage and conveyance to these customers which consists of over 179 miles of distribution mains,18 pressure reducing stations, three 1.5 million gallon reservoirs, one 3 million gallon reservoir and pumping station. The WaterSection consists of eight permanent employees responsible forthe above Section functions and operation and maintenance of one chlorinator. The SewerSection underthe Public Works Division is responsible forthe maintenance and operation of 14 sanitarysewer pump stations, 3,200 sanitary sewer manholes and over 185 miles of sanitary sewer mains serving 9,546 customers. The Sewer Section inspects all new sanitary sewer installations to insure compliance with health codes. This Section consists of seven permanent employees responsible for these functions and maintenance of 16 grinder pumps. The Treatment Plant is responsible for effectively treating waste waterfrom a service population of 68,500 to comply with effluent discharge limitations as mandated by federal, state and local regulations. This wastewater is received from Mountlake Terrace and Olympic View Water District, Lynnwood, Shoreline and Metro, as well as Edmonds. This Plant employs seventeen permanent employees. -127- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 534.80.00 WATER SECTION -0654 11 Salaries $398,589 $405,400 98% $393,870 ($4,719) -1 % 12 Overtime 23 Benefits 18,952 13,690 138% 14,570 (4,382) -23% 109,923 108,840 101 % 105,480 (4,443) -4% 24 Uniforms 4,953 8,910 56% 1 8,110 1 3,157 64% 31 Supplies 62,388 72,310 86% 54,210 (8,178) -13% 34 Water Purch. for Resale 894,574 1,046,650 85% 1,033,640 139,066 16% 41 Professional Services 10,608 13,010 82% 11,190 582 5% 42 Communication 31,822 34,420 92% 1 29,510 1 (2,312) -7% 43 Travel 303 1,210 25% 44 Advertising 601 410 147% 45 Rental/Lease 10,837 10,920 99% 46 Insurance 21,520 30,440 71% 47 Public Utility Service 10,462 10,190 103% 48 Maintenance 7,375 11,080 67% 49 Miscellaneous 143,942 125,020 115% 0 (303) -100% 410 (191) -32% 11,200 363 3% 33,340 11,820 55% 12,780 2,318 22% 6,910 (465) -6% 125,470 (18,472) -13% -128- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER SECTION -#654 Salaries -Supervisor, lead person, six maintenance people, one meter reader, one part-time summer help and one disabled worker, 65%of an office clerk position. The remaining35% is budgeted under Public Works Administration of the General Fund #001. (Retirement pay $15,800). Overtime - For Water Watch, emergency call outs and overtime. Benefits - Medical ($40,230), retirement ($56,160), state workers ($5,400), life insurance ($710), OT benefits ($2,480), part- time ($490) which includes 65% for office clerk with the remainder budgeted under Public Works Administration of the General Fund. Uniform - Boots ($1,680), rain boots ($240), hip boots ($150), hard hats ($100), rain gears ($550), cloth gloves ($360), rubber gloves ($300), latex gloves ($720), uniforms ($2,170), overalls ($400), safety vests ($640), safety jackets ($800). Supplies - Includes (200) 3/4" meters (20) 1" (10) 1-1/2" turbines (6) 2" compounds, first aid supplies, telemetry charts, inventory supplies, repair parts, chlorine purchase, etc. Items Purchased for Resale - Seattle water 312,914 ccf x .3060 (winter rate) = $95,750; 180,677 ccf x .6400 (summer rate) = $115,630. Alderwood Water 1,346,863 ccf x .6105 = $822,260. Professional Services - Water testing ($3,570), trihalomethane sample ($285), CDL physical ($50), Hepa A immunization ($490), dial a dig ($1,800), telemetry repairs ($2,000), MEBT admin. expenses ($250), computer repairs ($1,000) and drug testing ($660), alarm monitoring PW ($80), EAP program ($1,000). Communication - Utility billing postage ($5,360), SNOCOM charge ($20,630), cellularphone charge ($720), GTE costs for telemetry ($2,040), charge for sorting & checking zip code ($200), annual fee for P.O. Box ($220), computer line ($340). Travel - Budgeted in Fund #008. Advertising - Newspaper ads for call for bids and position announcements. News releases in the event of water contamination. Rental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($800), DOH water use permit ($5,900). Insurance - Property and liability insurance ($23,340), in house settlements ($10,000). Public Utility Service - Gas, electricity, water, garbage and dumping fees. Maintenance - FW-160 MTR Maint. Fee ($1,820), annual CL2 sery rep ($1,300). Small equipment repair ($2,000), telemetry repairs ($1,280), elevator maintenance ($510). Miscellaneous - State Excise Tax on sales ($114,040), utility billing forms ($4,850), public relations education program ($3,690), UPS charges ($200), AWWA dues and support ($1,460), water/sewer certification dues ($510), ABPA dues ($120), CDL renewals ($80) fiscal agent fees for audit ($520). -129- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Expended Budget % Expended Budget Number Description 1996 1996 To Budget 1 1997 Budget to Actual 534.80.00 WATER SECTION - #654 - Cont'd 51 Intergovernmental Service 3,410 3,740 91 % 3,740 330 10% 54 Interfund Surcharges 166,902 168,350 99% 173,400 6,498 4% 84 Debt Issue Costs 6,481 6,480 100% 0 (6,481) -100% 91 Interfund Service 174,480 174,480 100% 193,080 18,600 11 % 95 Interfund Rental 54,982 63,520 87% 29,050 (25,932) -47% 98 Interfund Maintenance 74 1,000 0% 1,000 926 1251 % 594.34.62 Buildings 905 12,000 8% 12,000 11,095 1226% 63 Improvements 20,509 24,000 85% 22,500 1,991 10% 594.34.64 Equipment 22,395 34,700 65% 29,100 6,705 30% TOTAL WATER SECTION $2,176,987 $7-380,770 91% $2,304,560 $127,573 6% OTHER FINANCING USES 597.00.55 Interfund Transfers 840.527 841,200 100% 724,950 (115,577) -14% TOTAL WATER EXPENDITURES $3,017,514 $3,221,970 94% $3,029,510 $11,996 0% 535.80.00 SEWER SECTION -#655 11 Salaries $264,605 $294,880 90% $292,330 $27,725 10% 12 Overtime 7,102 3,560 199% 5,750 (1,352) -19% 23 Benefits 75,880 76,110 100% 85,360 9,480 12% 24 Uniforms 5,248 7,220 73% 7,160 1,912 36% 31 Supplies 41,443 49,140 84% 48,900 7,457 18% -130- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER SECTION - #654 - Cont'd Inter overnmental Service - Audit Fee. Interfund Surcharge - Surcharge of 5-3/4% to be paid to the General Fund. Debt Issue Casts - Nothing budgeted in 1997. Interfund Service - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Interfund Rental - Rental on 13 vehicles. Interfund Maintenance - Repair of small equipment by equipment rental ($1,000). Buildings - Unexpected emergencies, improvements to public works building. Other Improvements - HYD extensions ($2,500), 2 chlorine analyzer stations ($5,000), 76th Avenue W water rep. ($9,000), PRV Rebuilds ($6,000). Egui ment - Blowers for confined space entry ($3,900), vent tubes for blowers ($1,000), gas detectors ($7,200), telemetry computer hardware ($10,000), new Portable construction signs ($3,000), traffic arrow sign boards ($4,000). Interfund Transfers -Debt principal ($265,390), debt interest ($128,100), bond discount ($3,130), construction projects ($325,000), travel and training ($3,330). SEWER SECTION - #655 Salaries - Lead person, six maintenance people and utility billing clerk. One part-time worker. Retirement pay ($10,000). Overtime - Emergency call outs and overtime. Benefits - Medical ($29,290), retirement ($43,090), state workers ($4,300), life insurance ($500), OT benefits ($580), vision ($1,460), dental ($6,140). Uniforms - Boots ($1,400), rain boots ($240), hip boots ($150), hard hat ($100), rain gear ($550), cloth gloves ($360), rubbergloves ($300), latex gloves ($720), uniforms ($1,550), overalls ($500), safety vests ($420), safety jackets ($700), T-shirts ($170). - Supplies - Grout chemicals ($5,000) manhole lids consumable goods for maintenance of infrastructure and misc items ($39,000), propane for US #10, #12 ($900), root inhibiter chemicals ($4,000). -131- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. NO.: 600 Account Number Expended Description 1996 Budget % Expended 1996 To Budget Budget 1997 Budget to Actual $ 535.80.00 SEWER SECTION -#655 - Cont'd 41 Professional Services 3,797 5,590 68% 4,850 1,053 28% 42 Communication 18,869 21,060 90% 24,560 5,691 30% 43 Travel 505 950 44 Advertising (79) 150 45 Rental/Lease 179 750 46 Insurance 14,808 30,180 47 Public Utility Services 620,275 1,750,570 48 Maintenance 22,629 49 Miscellaneous 133,408 51 Intergovemmental Svs. (31,456) 84 Debt Issue Costs 6,481 91 Interfund Services 540,960 28,970 53% 0 -53% 150 24% 1,810 49% 26,900 35% 1 1,404,550 78% 120,550 111 % 242,260 -13% 6,480 100% 540,960 100% 33,100 123,940 245,310 0 574,100 (505) -100% 229 290% 1,631 911 % 12,092 82% 784,275 126% 10,471 46% (9,468) -7% 276,766 -880% (6,481) -100% 33,140 6% 95 Interfund Rental 66,034 65,840 100% 34,190 (31,844) -48% 98 Interfund Maintenance 689 1,500 46% 1,500 811 118% 594.35.63 Improv. Other Than Bldgs. 875 7,130 12% 4,630 3,755 429% 64 Equipment 156,399 182, 86% 23,000 13( 3.399) -85% TOTAL SEWER SECTION $1,948,651 $3,436,300 57% $2,942 090 $993,439 51% OTHER FINANCING USES 597.00.55 Interfund Transfer 840L527 841.200 100% 724.580 11S 5.947) -14% TOTAL SEWER EXPENDITURES $2,789,178 $4,277 500 65% $3,686,67D $877,492 31% -132- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept No.: 600 NARRATIVE SEWER SECTION - #655 - Cont'd Professional Services- Amtest ($930), CDL physicals ($100), Hepa A immunization ($220), service maintenance WCMS ($410), telemetry repairs ($500), computer repairs ($1,030), drug testing ($660), EAP program ($1,000). Communication - Utility billing postage ($10,220) US West paging & cellular ($830), PW & telemetry telephone lines ($10,080), charge for sorting & checking zip code ($200), portion of GTE public works site ($2,430), AT&T fax line ($30), computer lines ($550), annual fee for P.O. Box ($220). Travel - Budgeted in Fund #008. Advertising - Newspaper invitation for bids. Rental/Lease - Tank rental ($90), miscellaneous rentals ($720), US #7 lease ($1,000). Insurance - Property and liability insurance ($16,900), in house settlement reserve ($10,000). Public Utility Service - Utility expenses ($21,820), Metro lift station O&M ($144,000), Metro lift station ($140,000), Lynnwood O&M ($219,740), Mountlake Terrace sewer cost ($140), Olympic View ($120), Lynnwood O & M back payment from 1988 - 1996 ($877,930), sewage grit disposal ($800). Maintenance - US repairs ($13,800), grinder pump repair ($2,000), small equipment repair ($1,500), unforeseen repair ($15,000), Miller tripod inspection ($800). Miscellaneous - State excise tax ($119,860), utility billing forms ($3,330), dues & certification ($350), UPS charge ($300), COL license ($40), dues for Sno. Cty. ULCC ($60). InteM 3vemmental Services - Audit fee ($3,740), Lynnwood Plant 1996 capital improvement costs ($206,700), Lynnwood treatment plant cost for Step 1 improvement to treatment plant 20 years @ $34,870 a year until 2006. Debt Issue Costs - Nothing budgeted in 1997. Interfund Services - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attomey, Engineering and Public Works Administration ($188,100). Transfer to Fund 111 for storm drainage ($371,000) and street restoration ($15,000). Interfund Rental - Rental on 13 vehicles ($65,840). Interfund Maintenance - Repair maintenance of small equipment by equipment rental. Improvements Other Than Building - M/H casting replacements ($630), M/H rung replacement ($1,250), new aluminum lid for US #11 ($4,000). Ea!jL ment - Hansen palmtop computer ($10,500), workout equipment for publicworks building ($2,500), supply yard ladder ($1,000), unit #24 modifiations to flat bed costs ($5,000), traffic arrow sign board ($4,000). Interfund Transfers - Debt principal ($265,390), debt interest ($128,100), bond discount ($3,130), construction projects ($325,000), travel and training ($2,960). -133- z on ocn � � U z °wW�Ha. cd rowt.-V ED A.,00r & 1117 q0,44.;,�W - -= WASTEWATER TREATMENT PLANT 11196 • Designed, purchased, and installed a system to continuously monitor the exhaust of the plant's incinerator. This accomplishment saved the City approximately $50,000 by performing the work in-house. • Plant staff competed in a technical contest which tests skills in operations, maintenance, laboratory, and safety events. The Edmonds team placed third in the Pacific Northwest Pollution Control Agency (PNPCA) annual conference. • Staff also made a technical presentation at the PNPCA annual conference on the recent dechlorination system that staff designed and installed. • Plant staff installed two new instrumentation systems. A new sensor was installed that monitors a workspace for chlorine gas leaks and will read out the concentration in a safe work area. The other new instrumentation system was a sensor that measures the effectiveness of the odor control process. • Produced the cleanest treated water (effluent) in Edmonds history. Suspended solids in the effluent were only 25% of the concentrations permitted by the State. Also produced the best compliance record since the Plant was built in 1991. 19,9? Grp • Meet all federal and state requirements in the safest, most cost-effective means. • Upgrade the Plant's instrumentation monitoring system. This is a large effort, and staff is currently in the designing phase with a local electrical firm. • Obtain and implement recommend- ations of the Plant's aeration system. • Modify solids and screening equipment to allow greater capacity of the incinerator and decrease operational costs. • Perform annual shutdown maintenance on the incinerator and reach consensus on a long-term repair. SK/dm WinWord6\Goals97\WWTP Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1 1997 1 $ % 538.80.00 TREATMENT PLANT DIVISION4656 11 Salaries $634,044 $680,490 93% 1 $681,160 1 $47,116 7% 12 Overtime 35,729 27,000 132% 30,570 (5,159) -14% 23 Benefits 178,570 189,440 94% 188,770 10,200 6% 24 Uniforms 8,946 9,000 99% 11,250 2,304 26% 31 Supplies 222,767 210,000 106% 235,970 13,203 6% 32 Fuel Consumed 58,969 57,000 103% 61,380 2,411 4% 35 Small Equipment 3,511 1,000 351% 3,000 (511) -15% 41 Professional Services 77,105 104,250 74% 57,800 (19,305) -25% 42 Communications 5,598 6,000 93% 6,000 402 7% 43 Travel 6,753 6,000 113% 800 (5,953) -88% 44 Advertising 687 800 86% 1,200 513 75% 45 Rental/Lease 3,664 2,700 136% 2,900 (764) -21% 46 Insurance 34,718 37,140 93% 36,710 1,992 6% 47 Public Util. Service 284,726 293,850 97% 268,450 (16,276) -6% 48 Maintenance 24,971 34,000 73% 34,000 9,029 36% 49 Miscellaneous 31,721 12,000 264% 4,690 (27,031) -85% 51 Intergovernmental Svs. 48,560 58,000 84% 53,520 4,960 10% 84 Debt Issue Costs 11,092 11,090 100% 0 (11,092) -100% 91 Interfund Services 145,478 142,710 102% 134,720 (10,758) -7% 93 Interfund Supplies 0 200 0% 200 200 0% -134- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE TREATMENT PLANT DIVISION - #656 Salaries - One Plant Manager, one Administrative Secretary, two Lead Operators, six Operators, one Maintenance Technician, two Mechanics, one Instrumentation &Controls Technician, one Flow Analyst/I nstru mentation Technician, two job share Laboratory Technicians, and one Plant Utility Worker. Overtime - Coverage for holidays and unanticipated emergencies. Benefits - Medical ($74,849), retirement ($103,858), state workers ($8,540), life insurance ($1,519). Uniforms- Uniforms, rain gear, gloves, steel toed boots. Supplies - Chlorine, polymer, caustic soda, sodium bisulfite, laboratory supplies, maintenance supplies, spare parts, consumable office and custodial supplies. Fuel Consumed - Diesel oil consumption for incineration. Small Equipment - Miscellaneous maintenance tools. Professional Services - Outside lab work required by the NPDES discharge permit, i.e., effluent priority pollutants, ash analysis, sludge metals analysis, janitorial, O & M and legal services. Communications- UPS, Federal Express, phone bills. Travel - Mileage reimbursement. Advertising- For new positions. Rental/Lease - Specialized maintenance equipment. Insurance - Property and liability insurance. Public Utility Service - Electric power, natural gas, potable water and ash disposal. Maintenance - Outside specialized repairservices. Miscellaneous - Professional memberships. Intergovemmental Services - Department of Ecology discharge permit fee ($48,000), lab accreditation ($400), underground tank ($200), PSAPCA fee ($400), audit fee ($4,120) and other ($400). Debt Issue Costs - Nothing budgeted in 1997. Interfund Services —Administrative overhead ($116,220) and Ground Maintenance services ($18,500). Interfund Supplies - Miscellaneous supplies, vehicle fuel. -135- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Dept. NO.: 600 Account Expended Budget % Expended Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % TREATMENT PLANT DIVISION - #656 - Cont'd 95 Interfund Rental 6,084 6,060 594.38.63 Improvements 0 30,000 64 Equipment 23,272 23,000 TOTAL TREATMENT PLANT $1,846,965 $1,941,750 OTHER FINANCING USES 597.00.55 Interfund Transfers 1,562,391 882 8fi0 TOTAL TREATMENT EXPENDITURES $3,409,356 2 7�, 68 610 ENDING CASH 1,340,250 339,300 TOTAL COMBINED UTILITY 1Q 5�, 56,298 $10,607,380 100% 2,700 (3,384) -56% 0% 0 0 0% 101 % 27,500 4.228 18% 95% $1,843,290 ($3,675) 0% 189% 1 850,180_ 1(7 2,211) -46% 123% 1 $2,693,4701 ($715,886) -21% 395% 589,650 75{ 0,60) -56% 1 100% $9,979,300 576 998 -5% -136- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 TREATMENT PLANT DIVISION - #656 - Cont'd Interfund Rental - Unit #93 rental charges. Improvements - Nothing budgeted for 1997. Equipment - Office equipment ($2,900), operating equipment ($10,500), shop equipment ($11,000), test equipment ($3,000). OTHER FINANCING USES Interfund Transfers - Debt service on new plant: principal ($296,300), interest ($514,800), bond discount ($10,820), and capital reserve fund #414 ($10,160) and travel and training ($18,100). -137- REVENUEDETA/L Department: REVENUES j Fund: EQUIPMENT RENTAL FUND Fund No.: 511 Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1996 1996 To Budget 1997 $ % 308.00.00 BEGINNING CASH $2,483,122 RENTAL SERVICES $2,505,680 99% $2,357,720 ($125,402) -5% 348.30.00 Garage Services 4,743 4,660 102% 3,500 (1,243) -26% 348.50.00 Fuel Sales 1,830 1,200 153% 1,500 (330) -18% 365.21.00 Rental Replacement 148,412 114,470 130% 158,570 10,158 7% 365.21.91 Fire Interfund Services 102,330 102,330 100% 102,330 0 0% 365.22.00 Rental Chg. - Operation 502,524 524,200 96% 113,930 (388,5941 -77% TOTAL RENTAL SERVICES $759,839 $746,860 102% $379,830 ($380,009) -50% MISCELLANEOUS 361.11.00 Interest Earnings $101,803 $90,010 113% $100,000 ($1,803) -2% 369.90.00 Other Revenues 11,545 0 0% 0 (11,545) -100% TOTAL MISCELLANEOUS $113,348 $90,010 126% $100,000 ($13,348) -12% OTHER FINANCING SOURCES 395.40.00 Sale of Fixed Assets $2,369 $18,000 13% $15,000 $12,631 533% TOTAL REVENUES $875,556 859 4,87U 102% $494,830 (5380,726) -43% TOTAL EQUIPMENT RENTAL $3,35a,678 3 3�, 60,550 100% $2,852,550 506 128 -15% -138- EXPENDITURESUMMARY Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept No.: 557 Expended Budget % Expended Budget Budget to Actual 1996 1996 To Budget 1997 $ % FUND: Equipment Rental Fleet Maintenance $854,070 SUBTOTAL 854,070 Ending Cash Balance 2,504,608 TOTAL $3,358,678 1 184 030 72% 1,184,030 72% 2,176,520 115% $3,360,550 100% DEPARTMENT FUNCTION $75140I 21,070 2% 875,140 21,070 2% 1,977,410 52{ 7,198) -21% $2,852,550 ($506,128) -15% E ui ment Rental was created and established by ordinance to be used as a revolving fund for expenditures of salaries, wages and expenses created by the repair, replacement, purchase and operation of equipment. Further- more, it was created for the purpose of purchasing new equipment, materials and supplies to be used in the administration and operation of the fund. The Equipment Rental Section purchases and sells all equipment through the fund, and rents all equipment to various departments of the City and to other government agencies through contract agreements. This Section repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit. -139- I Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. No.: 65T EXPENDITURE DETAIL Account Actual Number Description 1996 DUUYUL 70 C,Apwl 1UGY 1996 To Budd 548.68.00 EQUIPMENT RENTAL Di_VISION - #657 11 Salaries $168,503 $173,300 12 Overtime 2,542 2,500 23 Benefits 49,981 50,100 24 Uniforms 2,032 2,770 31 Supplies 127,298 102,450 97% 102% 94% 73% 124% Budget 1997 $173,540 2,500 48,910 1,560 145,200 Budget to Actual $5,037 3% (42) -2% 1,929 4% (472) -23% 17,902 14% 32 Fuel Consumed 88,547 85,460 104% 82,400 (6,147) -7% 35 Small Equipment 2,413 1,250 193% 3,500 1,087 45% 41 Professional Services 1,264 1,130 112% 150 (1,114) -88% 42 Communication 4,795 4,530 106% 5,000 205 4% 43 Travel 332 200 166% 0 (332) -100% 44 Advertising 277 900 31 % 900 623 225% 45 Rental/Lease 76,174 75,230 101 % 97,610 21,436 28% 46 Insurance 45,362 50,000 91 % 53,000 7,638 17% 47 Utilities 7,575 11,850 64% 11,850 4,275 56% 48 Maintenance 48,883 51,170 96% 31,000 (17,883) -37% 49 Miscellaneous 7,238 3,330 217% 2,100 (5,138) -71% 51 Intergovemmental Svs. 1,824 2,000 91% 2,000 176 10% 95 Interfund Rental 5,856 5,860 100% 6,440 584 10% 594.48.64 Equipment 216,174 560,000 39% 206,380 (9,794) -5% 597.00.65 Interfund Transfer Out TOTAL EQUIP. RENTAL DIV. ENDING CASH BALANCE TOTAL EQUIP. RENTAL FUND 0 0 854 07(t $1,184,030 2 5004 60.8 2,176.52 $3,358,678 13,360,550 -140- 0% 1.100 1.100 0% 72% $875,140 $21,070 2% 115% 1,977.41 (527,198) -21 % 100% $2,852,550 506128 -15% Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. No 657 Iil F_1:I;7AI►Vl� EQUIPMENT RENTAL DIVISION - #657 Salaries - Three full-time employees, fire mechanic, and one part-time mechanic helper ($8,500). Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits - Medical ($21,010), retirement ($25,210), state workers ($2,360), life insurance ($330). Uniforms - Uniforms, coveralls and boots for four full-time employees and coveralls for part-time helper. Su lies -Tires, ($16,000); batteries ($2,000), vehicle and equipment repair parts ($90,450); oil ($2,300); filters, shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.) ($14,650); fire engine ($19,800). Fuel Consumed - Gas and diesel. Small Equipment - Small hand tools and small tools for diagnostic equipment. Professional Services - Physical examinations for commercial drivers licenses. Communication -Telephone and base radiotelephone line. Travel - Budgeted in Fund #008. Advertising - Vehicle and equipment sales. Rental/Lease - Police car leases: 9 patrol cars = $7,740 " 12 months, 1 patrol car $675 for 7 months. Insurance - Comprehensive collision and liability for all equipment rental vehicles and other equipment. Public Utility - Gas, electric, garage, and water utility payments for share of public works facility. Maintenance - Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio maintenance). Miscellaneous - License fees for underground tanks and purchasing contracts. Inter o�mentalService-State Auditor fees. I nterfund Rental - Shop car rentals. Equipment - Unit #103 mower ($16,000), unit #0051986 Astro Van ($20,750), unit #8851991 Taurus ($13,000), unit #351 1991 Taurus ($13,000), unit #102 1984 Olds ($14,890), unit #96 1980 Chevy Van ($25,240), unit #107 1989 Chevy Pickup ($17,000), unit #82 Huber/paint stripper ($70,000), metal chop saw ($1,500), brake lathe ($10,000), hydraulic crimper ($5,000). Transfer - Transfer to Fund #008 for travel and training. -141- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: Soo 1996 1997 Revenue Revenue Budget COMBINED STREET CONSTRUCTION/IMPROVEMENT-FUND 112 ISTEA PROJECTS 100 Beginning Cash Balance $0 $10,000 FAM Grant 3,149 90,000 Transfer from Combined Utility Fund #412 45,000 0 Intergovernmental (Lynnwood) 25,000 0 SUBTOTAL $73,149 $100,000 ARTERIAL PROJECTS 200 Beginning Cash Balance $110,611 $202,860 Motor Vehicle Fuel Tax 244,014 256,200 Interest Earnings 11,423 8,000 Transfer from Combined Utility Fund #412 20,000 65,000 Transfer from General Fund #001 65,650 0 TOTAL REVENUE $451,698 $532,060 VEHICLE REGISTRATION FEE PROJECTS 300 Beginning Cash Balance $121,574 $208,720 Cash Reserve - SR 99 500,000 634,500 Interest Reserve - SR 99 32,254 40,000 Investment Interest 21,579 8,000 Motor Vehicle Registration Fee Local Option 248,543 275,000 Il•Itr_14;1=04►111:� GENERAL PROJECTS 400/500 Beginning Cash Balance Interest Earnings Contributions TOTAL REVENUE FUND 112 TOTAL REVENUE $923,950 $1,166,220 $174,492 $198,990 11,423 5,000 20,775 23,200 $206,690 $227,190 $1,655,487 $2,025,470 -142- 1996 1997 Expenditures Expend. Budget Ending Cash Balance $(180,830) $10,000 Projects 253,979 90,000 SUBTOTAL Ending Cash Balance Construction Projects $73,149 $100,000 $251,609 $36,410 200,089 495,650 TOTAL EXPENDITURE $451,698 $532,060 Ending Cash Balance $208,720 $89,350 Cash Reserve - SR 99 634,500 776,820 Construction Projects 0 221,000 Transfer to Street Operating Fund #111 80,730 79,050 TOTAL EXPENDITURE $923,950 $1,166,220 Ending Cash Balance Construction Projects $206,690 $202,690 0 24,500 TOTAL EXP. $206,690 $227,190 FUND 112 TOTAL EXP. $1,655,487 $2,025,470 Departments COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE COMBINED STREET CONSTRUCTION/IMPROVEMENT - FUND 112 I STEA PROJECTS 100 The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEA funds are matched on an 82.98% federal, 17.02% (or greater) local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. ARTERIAL PROJECTS 200 Projects include walkways ($40,000), miscellaneous street repair ($15,000), signal system city wide ($10,000), overlay program ($245,650) and rockery replacement ($185,000). VEHICLE REGISTRATION FEE PROJECTS 300 City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Public Works Facility Bond payment transferto Fund #111 ($79,050), street surface treatment ($105,000), highway 99 TO project ($80,000), county interlocal ($36,000) and signal at 76th W and 216th Street SW (Edmonds/Woodway High School). GENERAL PROJECTS400 Street projects including projects funded from impact fees or part of the City's utility replacement programs. improvements, based on the College Place traffic report. -143- Department: COMMUNITY SERVICES Fund: OTHER Dept No.; 600 1996 1997 Revenue Revenue Budget MU LTI MO DAL TRANSPORTATION -FUND 113 Beginning Cash Balance $0 $100,320 Federal Grant 0 400,000 FAM Grant 721,797 195,000 State T.I.B.Grant 46,820 120,950 Interlocal CT Grant 30,863 50,000 Interest Earnings 10,430 2,000 TOTAL REVENUE 1996 1 Expenditures Expend. Budget Ending Cash Balance $194,451 $307,070 Supplies 167 1,000 Professional Services 553,199 500,000 Travel 253 5,000 Advertising 0 200 Equipment 0 1,000 Miscellaneous 7,430 4,000 Transfer to General Fund #001 54,410 50,000 TOTAL $809,910 $868,270 EXPENDITURE STREET BEAUTIFICATION -FUND 114 Beginning Cash Balance $14,696 $15,000 Interest Earnings 842 900 TOTAL REVENUE $809,910 $868,270 Ending Cash Balance $15,371 $900 Projects 167 15,000 $15,538 $15,900 TOTAL EXPENDITURE $15,538 $16,900 UNDERGROUND WIRING - FUND 115 Beginning Cash Balance $86 $90 TOTAL REVENUE $86 $90 BUILDING MAINTENANCE -FUND 116 Ending Cash Balance $86 $90 TOTAL EXPENDITURE $86 $90 Beginning Cash Balance $99,067 $147,000 Ending Cash Balance $179,752 $ 26,200 Real Property Tax 34,400 0 Construction Projects 36,316 204,800 Interest Earnings - 9,331 10,000 Transfer from General Fund #001 73,270 74,000 TOTAL REVENUE $216,068 $231,000 TOTAL EXPENDITURE $216,068 $231,000 -144- Department: COMMUNITY SERVICES Fund: OTHER Dept No.: 600 NARRATIVE MULTIMODAL TRANSPORTATION - FUND 113 The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate the accounting forthe various local, state, and federal grants and far expenditures that will occurduring the planning and development of the muitimodaltransportation center in Edmonds. Bya Memorandum of Understanding, the City, Washington State Department of Transportation and Community Transit are jointly participating in this project. By agreement, the City is the designated lead coordinating agency during the preliminary engineering and environmental impact statement (EIS) phases. The 1997 expenditures are for these efforts; most of the work will be performed by consultants via professional services contracts. The entire effort could take up to four years and could incur expenditures up to $3 million. STREET BEAUTIFICATION -FUND 114 In 1984 the City Council established this Fund forthe purpose of providing underground sprinkler systems in the comer planters on Dayton Street. In 1987 the City Council transferred $10,000 from Council Contingency for corner parks downtown. The 1988 Budget added funds for implementation of the Centennial Downtown Beautification Improve- ments identified in a comprehensive plan prepared in 1987. In 1989 this Fund was used in conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. In 1994, the tree replacement and additions were performed in the downtown area as perthe Edmonds Street Tree Plan with emphasis along 2nd and 3rd Avenue. In 1997, replacement of trees among 220th Street SW is planned to be completed. UNDERGROUND WIRING- FUND 115 In 1968 the City Council passed Resolution No.195 which established a policyto make every effort to provide a budget to allow for underground existing wires. In 1987-881he City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. BUILDING MAINTENANCE - FUND 116 In 1984 the City Council established this Fund forthe purpose of providing monies for those maintenance and repair projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 1997 are shown in the 1997-1998 Capital Improvements Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as CIP expenditure. -145- Department: COMMUNITY SERVICES Fund: OTHER Dept No.: 600 7Wo lyvl Revenue GI IYPG BudgetRevenue MUNICIPALARTS/PUBL.ICARTS ACQUISITiON-FUND 117 Municipal Arts Project 100 Beginning Cash Balance $47,751 $42,650 Items for Resale 245 0 Community Events 15,212 20,000 Interest Earnings 3,100 4,130 Contributions 1,929 5,000 Transfer from Fund #001 15,000 15,000 Transfer from Fund #120 4,000 4,000 State Arts Commission Grant 3,500 0 Other Gen. Government 4,000 5,220 SUBTOTAL Public Arts Acauisition Pro iect 200 Beginning Cash Balance Interest Earnings Transfer from Special Capital Fund #126 SUBTOTAL FUND 117 TOTAL REVENUE MEMORIALTREEFUND -FUND 118 Beginning Cash Balance Interest Earnings Contribution TOTAL REVENUE $94,737 $96,000 $33,383 $31,240 1,758 2,200 11,000 10,000 $46,141 $43,"0 $140,878 $139,440 $9,600 $9,800 554 500 0 300 $10,154 $10,600 -146- iZMV iZOr Expenditures Expend. Budget Ending Cash Balance $35,187 $44,940 Supplies 1,058 1,000 Small Equipment 75 100 Professional Services 42,762 31,650 Travel 141 1,900 Advertising 0 4,000 Rental 360 560 Miscellaneous 5,654 2,350 Interfund Services 9,500 9,500 SUBTOTAL $94,737 $96,000 Ending Cash Balance $39,635 $29,740 Professional Services 6,167 13,500 Miscellaneous 339 200 SUBTOTAL $46,141 $43,"0 FUND 117 TOTAL EXP. $140,878 $139,"0 Ending Cash Balance $10,154 $4,600 Supplies 0 6,000 TOTAL EXPENDITURE $10,154 $10,500 Department: COMMUNITY SERVICES Fund: OTHER Dept No.: 600 NARRATIVE MUNICIPAL ARTS/PUBLIC ARTS ACQUISITI0N FUND #117 Municipal Arts Project 100 The Edmonds Arts Commission has concentrated on clear and defined goals and objectives to present a year-round comprehensive arts program in literary, visual and performing arts as defined in the adopted Community Cultural Plan. The part-time employee (pte) clerical will be contracted from the Parks and Recreation Division not to exceed 20 hours per week. The 1997 program includes: * Arts in Education support: Performing and literary art scholarships for Edmonds students, Teacher inservice, Artist in residence programs. * Grants: Local arts organizations, co-sponsorship of events. * Program fees: Summer concert, family concerts, writers conference and winter series presenters/performers, rental of piano for Winter Performing Series, rental of hall for Writers Conference Keynote. * Professional Development Networking: NW Booking conference, Eugene, Oregon; Washington Arts Congress. * Public information: Community Arts newsletter, Cultural Tourism. * Resource Development: Fund-raising planning consultant (NEA Grant funded), Community involvement in economic development. * Advertising: Summer concerts/craze. Public Arts Acquisition Project 200 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires visual arts projects be included in municipal construction projects, and that a portion of the cost of the project (1 %) be allocated for the provision of art. "Municipal construction project' is any project paid for wholly or in part by the City to construct or remodel any building, community structure, park, street, sidewalk, parking facility, utility or portion thereof. (Public Art projects that qualify under the ordinance are designated in the Capital Improvement Program with the "%" sign). MEMORIAL TREE FUND - FUND 118 The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited for the purpose of enhancing the appearance of Edmonds City streets through the planting of street trees in conformance with the Edmonds Street Tree Plan. -147- Department: COMMUNITY SERVICES f Fund: OTHER Dept. NO.: 600 1A96 14W 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget EDMONDSYOUTH SCHOLARSHIP -FUND 122 Beginning Cash Balance $2,888 $2,350 Contributions 1,552 1,500 TOTAL REVENUE Ending Cash Balance $2,090 $1,800 Scholarships 2,350 2,050 $4,"0 $3,850 TOTAL EXPENDITURE $4,"0 $3,850 TOURISM PROMOTIONAL FUND (ARTS COMMISSION) - FUND 123 Beginning Cash Balance $7,730 $5,750 Ending Cash Balance $9,642 $6,130 Sale Maps & Books 540 1,000 Advertising 1,500 2,080 Items for Resale 585 1,000 Professional Services 6,500 7,530 Interest Earnings 278 250 Miscellaneous 5,296 6,700 Transfer from Hotel/Motel Fund #120 13,805 14,440 TOTAL REVENUE OFF-STREET PARKING -FUND 124 Beginning Cash Balance Interest Earnings Parking Other Transportation Fees TOTAL REVENUE 22,938 $22,"0 TOTAL EXPENDITURE $22,938 $22,440 $84,917 $87,000 5,234 5,000 8,060 8,000 4,200 0 Ending Cash Balance $87,991 $85,000 Rental/Lease 14,420 15,000 $102,411 $100,000 TOTAL EXPENDITURE $102,411 $100,000 -148- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE EDMONDSYOUTH SCHOLARSHIP -FUND 122 This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for administering the Fund. TOURISM PROMOTIONAL FUND (ARTS COMMISSION) - FUND 123 This Fund was established by Resolution No. 630 forthe purpose of promoting tourism. The Fund isto be administered with the directions and recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects funded for 1997 are: • Advertising for artists workshop, summer concerts and winter performing arts series • Production of 1997 promotional poster " Grants to local arts organizations to promote their events to other cities and counties OFF-STREET PARKING - FUND 124 Fund for providing parking in the downtown business area, including acquisition, design, construction, development and enhancement of on and/or off-street parking facilities. Funds acquired through payment from in -lieu parking fees and leasing of parking spaces. Ordinance No. 1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16,1978. Ordinance No. 2252, passed December 22, 1981, increased the fee to $4,300 per parking space for new construction and $2,100 per parking space for remodeled buildings. The rental/lease amount is for leasing two (2) parking lots downtown. -149- Department: COMMUNITY SERVICES Fund; OTHER Dept. No.: 600 tao, 1007 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget PARKACGUISITIONIIMPROVEMENT-FUND 125 Beginning Cash Balance $1,134,117 $986,700 Real Estate Tax 1/4% 391,281 360,000 Interest Earnings 78,881 83,000 IAC State Grant 0 92,000 Interlocal Grants 0 600,000 TOTAL REVENUE $1,604,279 $2,121,700 SPECIAL CAPITAL -FUND 126 Beginning Cash Balance $809,614 $828,680 Interest Earnings 45,082 19,400 Real Estate Tax 1/4% 391,281 360,000 Leases 257,996 0 TOTAL REVENUE $1,503,973 $1,208,080 GIFTS CATALOG - FUND 127 Beginning Cash Balance $10,301 $9,800 Interest Earnings 16,694 600 Donations 2,445 2,500 SUBTOTAL Art Muse um1Memarial 8 y i Idi nq 100 Beginning Cash Balance - Interest Earnings $29,440 $12,900 $24,917 $27,120 0 2,200 Ending Cash Balance $1,023,195 $24,700 Supplies 15 5,000 Professional Services 11,750 20,000 Construction Projects 512,129 1,177,000 Transfer to Street Operating Fund # 111 55,000 75,000 Land/Interest earned 2,190 800,000 Interfund Services 0 20,000 TOTAL EXPENDITURE $1,604,279 $2,121,700 Ending Cash Balance $803,448 $14,620 Improvements 146,518 755,290 Debt Service 423,370 425,370 Supplies 3,036 0 Professional Services 19,834 0 Utilities 23,743 0 Repairs/Maint. 8,001 0 Transfer to Public Arts Acquisition Fund # 117 10,000 10,000 Miscellaneous 56,023 2,800 Equipment 10,000 0 TOTAL EXPENDITURE $1,503,973 $1,208,080 Ending Cash Balance $28,212 $9,900 Supplies 1,228 3,000 SUBTOTAL $29,"0 $12,900 Ending Cash Balance $24,917 $14,320 Multi Purpose Center 0 15,000 SUBTOTAL $24,917 $29,320 SUBTOTAL $24,917 $29,320 -150- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE PARK ACQUISITION AND IMPROVEMENTS - FUND 125 Fund foracquisition, renovation and development of park sites to maintain an adequate amount of parks and open space in the City. At the option of the City Council, other capital improvements may also be paid for from this fund. The 1/4% real estate sales tax, state and local grants, contributions from developers and carryover from previous years are the revenue sources for the Fund. $20,000 to landscape the comer parks will be expended from interfund services in 1997. Proposed project details for 1997 are shown below and in the 1997-1998 Capital Improvement Program: Brackett's Landing Improvements $300,000 Underwater Park Improvements 5500 Sports Field Upgrade $20,000 Yost Park Pod Improvements 65,000 Olympic BeactVFishing Pier 140,000 Misc. Small Projects 20,000 City wide Improvements 40,000 Bike Path Improvements 10,000 Aquatic Complex 20,000 City Park Improvements 212,500 162nd St. Park Development 40,000 Marina Beach Improvements 30,000 Miscellaneous Paving 20,000 Skate Board Facility 55,000 Anderson Center Field/Courtyard 2,000 Seaview Park Improvements 20,000 Lynndale Park Improvements 150,000 Union Oil Marsh 10,000 Civic Center Playrield 2,000 Land Acquisition/Interest 800,000' Maplewood Playground 20,000 `Note: City's matching amount for property acquisition is derived from accumulated interest earnings. SPECIAL CAPITAL -FUND 126 The Special Capital Fund was established was part of the City's 1996 Operating Budget to simplify and facilitate the accounting for the purchase and renovation of the Edmonds Financial Center Building, which will house operations of city government functions, including Mayor's office, Council, Personnel, Administrative Services Department, the Planning, Engineering and Administrative divisions of the Community Services Department and Fire Administration. The City purchased the building in 1995 for $4.3 million. The purchase and renovation costs were funded primarily by a $5 million councilmanic bond. The 1997 expenditures include the construction costs for renovation and move in costs. Other 1997 costs include debt service on the bond. GIFTS CATALOG - FUND 127 Parks and Recreation 000 Fund to acquire and disburse contributions and gifts to the City by means of the Gifts Catalog Program. Contributions to the City for "exclusive public purposes" may be considered tax deductible. Art Museum/Memorial Buildino 100 Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum. Capital Art Project may be part of the new civic center facility. -151- Department: COMMUNITY SERVICES Fund: OTHER Dept No.: Goo 1996 1997 1996 1997 Revenue GIFTS CATALOG - FUND 127 Cont'd Fire Su cession 20 Beginning Cash Balance Donations SUBTOTAL Fire EMS 300 Beginning Cash Balance Donations SUBTOTAL TOTAL REVENUE Revenue Budget $3,077 $1,700 0 1,000 $3,077 $2,700 $8,912 $4,240 1,777 2,000 $10,689 $6,240 $68,123 $51,160 CEMETERY IMPROVEMENT - FUND 130 Beginning Cash Balance $143,928 $137,000 Cemetery Fees/Communal Sales 15,616 17,800 Interest Earnings 9,141 9,000 Items for Resale 38,264 40,000 Transfer from General Fund #001 48,000 50,000 TOTAL REVENUE $254,949 $253,800 HUD BLOCK GRANT - FUND 191 Community Development Grant $85,668 $150,000 Expenditures Ending Cash Balance Supplies SUBTOTAL Expend, Budget $1,788 $1,700 1,289 2,700 $3,077 $2,700 Ending Cash Balance $4,155 $2,240 Supplies 137 0 Small Equipment 6,397 4,000 SUBTOTAL $10,689 $6,240 TOTAL EXPENDITURE $68,123 $51,160 Ending Cash Balance $147,138 $75,400 Salaries 37,572 35,580 Overtime 379 500 Benefits 11,778 12,250 Items for Resale 16,690 18,000 Communications 648 600 Travel 175 300 Supplies 280 1,100 Public Utilities 3,746 6,140 Repairs 0 500 Interfund Rental 4,980 6,140 Miscellaneous 324 300 Equipment 0 1,300 Construction Projects 31,109 90,000 Advertising 0 400 Uniforms 130 140 Small Equipment 0 150 Professional Service 0 5,000 TOTAL EXPENDITURE $254,949 $263,800 Construction Projects $85,668 $150,000 TOTAL REVENUE $85,668 $150,000 TOTAL EXPENDITURE$85,668 $150,000 -152- Department: COMMUNITY SERVICES Fund: OTHER DepL No.: 600 NARRATIVE GIFTS CATALOG - FUND 127 Cont'd Fire Suonressio 200 Funds donated for fire suppression. Fire EMS 300 Funds donated for fire emergency medical services. CEMETERY IMPROVEMENT -FUND 130 The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide for the operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue increases due to increased sales and services. The budget reflects long term capital goals of completion of a new columbarium. 1997 goal of 52 burials and 40 sales of graves and niches. HUD BLOCK GRANT - FUND 191 Funds will be used for ADA accessibility awarded through the Community Development Block fund Program. 1996 projects include improvements to the Senior Center (windows, heating, etc.) and ADA mandated improvements to City buildings. -153- Department: Fund: Dept. No.: COMMUNITY SERVICES OTHER 600 1997 Revenue Revenue Budget CAPITAL IMPROVEMENTS - FUND 325 Beginning Cash Balance $74,556 $138,000 Interest Earnings 21,372 3,000 Transfer from Cumulative Reserve Fund #002 22,083 16,000 LID Bond Proceeds 198,241 0 TOTAL REVENUE $316,252 $157,000 PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326 Beginning Cash Balance $0 $9,125,000 Real Property Taxes 0 676,340 Interest Earnings 44,883 340,000 G.O. Bonds Proceeds 9,275,000 0 TOTAL REVENUE $9,319,883 $10,141,340 199f9 19g7 Expenditures Expend. Budget Ending Cash Balance $138,371 $80,000 P.W Center Fac. Proj. 73,079 77,000 Debt Issue Costs 9,679 0 Residual Equity Transfer 12,367 0 to LID Fund #213 Transfer to Combined Utility Fund #412.100 73,500 0 L.I.D. #214 Project 9,256 0 TOTAL EXPENDITURE $316,252 $157,000 Ending Cash Balance $9,148,414 $7,997,490 Debt Issue Costs 80,654 0 Construction Projects 90,815 1,467,510 Debt Service 0 676,340 TOTAL EXPEND. COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 $9,319,883 $10,141,340 Beginning Cash Balance $212,168 $537,700 Ending Cash Balance Interest Earnings 94,956 30,000 Construction Projects Transfer from Combined Transfer to Const./Imprv. Utility Fund #411 400,000 500,000 Fund #112 Transfer from Capital Improvements Fund #325 73,500 0 SUBTOTAL DRAINAGE PROJECTS 200 Beginning Cash Balance DOE/FCAP Grant I ntergovem mental Transfer from Combined Utility Fund #411 SUBTOTAL $495,249 $507,700 220,375 495,000 65,000 65,000 $780,624 $1,067,700 SUBTOTAL $780,624 $1,067,700 $55,170 $534,380 48,168 15,000 163 60,000 300,000 150,000 $403,501 $759,380 -154- Ending Cash Balance $379,678 $224,380 Construction Projects 23,823 535,000 SUBTOTAL $403,501 $759,380 Department: COMMUNITY SERVICES Fund: OTHER Dept No.: Soo NARRATIVE CAPITAL IMPROVEMENTS - FUND 325 Public Works Operations and Maintenance Center construction cost in 1997: 212th Street Landscaping $5,000 Covered Storage Building $72,000 This project will complete the intended improvements forthis facility. The remaining cash balance will be available for future capital projects that require general fund contributions. PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326 In May, 1996, the citizens of Edmonds overwhelmingly approved a $9.275 million public safety bond issue. The proceeds from this bond issue will be used to construct a new police/courts building on the Civic Center campus, replace Fire Station #7 at the Civic Center campus, and to replace Fire Station #6 on a yet to be determined site. This Special Fund is established as part of the City's 1997 Operating Budget to facilitate the accounting for developing and constructing these new facilities. The 1997 expenditures include most of the design costs and start- up construction costs. It is anticipated that most of the construction budget will be spent in 1998. Property tax revenues from the special voted levy will be directly deposited into this fund for paying the annual debt payment on the Special Bond Issue. COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 Project details for 1997 are shown in the 1997 - 1998 Capital Improvements Program. Replacement Program projects are identified in the 1995 Water Comprehensive Plan. Projects involve replacement of corroded and undersized lines throughout the City. Water Telemetry will upgrade or replace components of the existing antiquated telemetry system last upgraded in 1979. The new or upgraded system will increase efficiency. DRAINAGE PROJECTS 200 Funds generally for projects identified in the storm drainage basin studies and documented problems. Projectdetails for 1997 are shown in the 1997-1998 Capital Improvements Program. Perrinville Creek is a project to design stream improvements to stabilize the creek channel in Southwest County Park. Storm drainage near 220th Street SW and 92nd Avenue W will be provided to allow an overflow outlet for a pond which currently has no overflow system. -155- Department: COMMUNITY SERVICES Fund:. OTHER. Dept No.: 600 1996 1997 1996 1997 Revenue Revenue Budget Expenditures Expend. Budget COMBINED UTILITY CONSTRUCTIOWIMPROVEMENT - FUND 412 SEWER PROJECTS 300 Beginning Cash Balance $250,824 $205,020 Ending Cash Balance $216,037 $125,020 Other Judgments/Settlements 1,200 0 Construction Projects 235,987 80,000 Transfer from Combined Utility Fund #411 200,000 0 SUBTOTAL $452.024 $205,020 SUBTOTAL $452,024 $205,020 GENERAL PROJECTS400 Beginning Cash Balance DOE Grant Intergovemmental SUBTOTAL TOTAL FUND 412 REVENUE $1,077,489 $0 Ending Cash Balance 272,672 0 Construction Projects 228,471 0 Transfer to Fund #414 $1,578,632 $0 SUBTOTAL $3,214,781 $2,032,100 TOTAL EXPEND. COMBINED UTILITY BOND RESERVE - FUND 413 Beginning Cash Balance $2,453,433 $2,220,600 Transfer from Combined Utility Operating Fund #411 1,597,747 1,615,160 TOTAL REVENUE $4,051,180 $3,835,760 -156- $0 $0 746,672 0 831,960 0 $1,578,632 $0 $3,214,781 $2,032,100 Ending Cash Balance $2,492,435 $2,251,650 Debt Service: Principal 745,000 800,000 Interest 813,745 784,110 TOTAL EXPEND. $4,051,180 $3,835,760 Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE COMBINED UTILITY CONSTRUCTIONIIMPROVEMENT - FUND 412 SEWER PROJECTS 300 Funds generally for projects identified in comprehensive plans and documented problems. Project details for 1997 are shown in the 1997-1998 Capital Improvements Program in the back of the book. The major project is sewer telemetry which will upgrade or replace components of the existing antiquated telemetry system. GENERAL PROJECTS 400 Projects include, incinerator repair, repayment of EPA grant funds determined to be ineligible and upgrading the Treatment Plant's Instrumentation System. COMBINED UTILITY BOND RESERVE- FUND 413 The Bond Cash Reserve Fund was established to reserve fundsto coverthe 1977 Water/Sewer refunding bond,1988 secondary wastewater Treatment Plant bond, 1992 water/sewer refunding bond and 1993 water/sewer refunding bond issue payments. Funds are transferred from water and sewer operations (Fund 411) to pay principal and interest due on the 1977, 1988,1992 and 1993 bond issues, annual bond reserve for discounts on the 1977,1988 and 1992 and 1993 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues. Principal balance on 1977 issue as of January 1, 1997 - $1,165,000 Principal balance on 1988 issue as of January 1, 1997 - $ 100,000 Principal balance on 1992 issue as of January 1, 1997 - $7,250,000 Principal balance on 1993 issue as of January 1, 1997 - $5,215,000 -157- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1996 1997 Revenue Revenue Budget CAPITAL IMPROVEMENTS RESERVE -FUND 414 Beginning Cash Balance $46,880 $901,260 Intergovernmental 6,562 368,000 Interest Earnings 5,027 3,900 Transfer from Combined Utility Fund #411 1,577,657 10,160 TOTAL REVENUE $1,636,126 $1,283,320 CEMETERY MAINTENANCE TRUST FUND- FUND 610 Beginning Cash Balance $301,397 $334,940 Items for Resale 4,252 4,000 Columbarium Sales 2,143 1,800 Cemetery Fees 2,143 200 Interest Earnings 28,234 16,000 TOTAL REVENUE $338,169 $356,940 -158- 1996 1997 Expenditures Expend. Budget Ending Cash Balance $1,636,126 $613,320 Construction Projects 0 670,000 TOTAL EXPEND. $1,636,126 $1,283,320 Ending Cash Balance $338,169 $356,940 TOTAL EXPENDITURE $338,169 $356,940 Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CAPITAL IMPROVEMENTS RESERVE - FUND 414 The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, Disposal and Transport Services and, among the City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer District and Shoreline Wastewater Management district. The minimum amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and operation costs. All Metro Capital Funds have been placed in this account to meet the arbitrator's requirements that a portion of the "swap" payment be used for capital projects; $670,000 will be used in 1997. CEMETERY MAINTENANCE TRUST FUND - FUND 610 The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial Cemetery. No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial fees, and other designated donations. -159- O CD rn co Q- 00000 0 0 0 0 0 p O O O O v O(V G00 lCY) 0 0 IL O m 0 0 0 0 o p O O O O 0: �. W ON 0 ^ � N (O M 0 cY) y . O � m a 00000 Ul 0 � 0 It J a� N P. lD (.0 LOC 6 H.. L) a o00oo c: O O O O O o o0000 Ca p W 0(n0LOLO O. (p LO (D r (O (h (V !: W r C7 p m o00.00. 00 C) 0 a o 0 aaLO0LO: n 00 000 0 O O 0 0 0 0 0 00 00 N 4 M N 0000 csa 0000 0 0 O o 0 In N N 0 a: Q _ a 000000 0 0 0 0 0 O O O o o ui O O in C) N ('O O N r 0 0 0 0 0 0 0 0 o O O O O M 0 M It r 00 0 0 00 0 0 0 0 (M CO r 0 0 0 0 0 0 000 000 o O O O O I�dl Lr) r O 0 N N OD (M r a U n m N H V W Q> J 0 O J C 'C F- a � W F F7 V O coF m co W J 7 H N +'' D N 0 O cc }r- O IL coo > m 2 E Z > E c C E C +O+ C E a ` E +O+ W N0 rn 7 C ° C N0 n • Oco ° CV) JN 0- > N p a C OO C c O +� JO O N LLCDO >_ W N C M >+yw EnN (n '- _ C E m N . (� 0 C w c�0 *k O C 7 � O O C a *k ? O O O O� C F.-H-0 0 -00 O O c W 0 O E -p a O O C f0 CC (n > 3 f0 7 N y ++ C W 7 U ED c0 O. ` C m 7 c0 N c0 ++ O Q O LL to N` O N LL V � 0 E Cl) p LL v m j-0 N O +L+ a 0C U S OC Z m U OC U � U U Z (i H N 000 C: O N N N N N N N N N N N N N N N N N Z -160- 7i� 4- 0 N Q) 0) co CL LL Z 0 -1Cr) 2!�- 00— CY) 00 04 04 C*4 It It :CY C. 0 D w 0000000 0 0 0 0 0 0 0 co 0000000 0 0000 0 0) 0 0 0) 0 Lf) 0 Lf) CD Lf) lid, 0 C14 � C14 0000000 0000 0 � 0 (0 Lri 4 a� 06 r, LO 0000000 000000 000000 0 0 0 co 0 Lf) 0 00 LO � Cv) (D CN o C> o 0 C� 0 0 LC I U)- 161 ... . .... ........ .... ... ...... ... ------- --- -- - .................... . . . LL OD (3) Z CY) 06 CL Z a) LU — = 0 44� 0 LU 0 cr C-4 'D c Cc Lu cc 41 co C: CL LU LL 0 CL 0 D F- a) m 0) co 0 CD CL D Q) u a. a ri) z Lu It It ....... ... -.5-1v .... ...... .. ...... ....... ....... ....... ....... ....... ....... .... . ...... ...... ...... ....... ...... ...... ...... ....... ..... ..... . ...... ....... ...... .... .. ...... � Flt: ....... ....... ....... .... ....... ...... 0- b. CL u (1) 0 vs cc CL z 0 0 0 C14 0 0 .4) C-4 am 0- Z IL 4 c cr t LL LLi < 0 0000 00 Ct Ct Ct Lr) 0 0 � r-- 't 0000 0 0 0 a) 00 Lf) 0 0 Lf) � — 't r, 000 CD G O 0 p M W N � {fii O N ?: OV- co CL a p 0 to rn rl� W to r` Lr) co dr) O 0)cp r ;! •: a n a r- 000 ca cp 00 ice•: C J r Q Qi 4 r r` r N � U � � a a N 00 0 00 F. o 0 0 Z W Lum 00 0M MN MIK W Q� W > m c d o::b o: C ao 0 0:-- -0 Q (3)ch . �I ..:.:r ... ar Q ..... ....... U a � n 0 0 0 0 0 0 0 0 0 O O O O O Q. Ln r O O i LCi 0 00 O N 0L0000 00 ::.. O O O O ` Ln ;LFif: Ln M O LO :•'': ::'. O r- 00 tM O:. N r: 00000 c0 00 r` r` o 00 C aaaaa 00 M' o c] M O An O O a n:: O a G3..C3 0 D. 0 A' O O q :Q C7 Cam} [[] nisi: i C:Ri: � r�} c J (n J y J O N O E O H +� F7 a I p ++ m O Vl ++ M O N O C N y N CL c`c L v LtJ _ o a _Ile C y p U. d T N OL O co ? c aci o � m N CO > Q _= o 0 _ M m > O 72 fA (D LL O > y > *L'' O �tm N m� 7 a� ` N — 7 p O tp 0 0)r N C ++ p r y ^� r U) > r 0-0 O cco m-o U Q C W W t LL N M L L ++ 7 tro � LL +1 co U y U D D � N d N U N N N N N N N N N N W Z r r r r r r r r - 162 - r r 00 ol n C� G cc CD O w a H Z CW G W O ix a J Q F- a Q C� 0 W N 00 IL °) O m a 0 W N a m O m a a W co W CY) C m 00 Cn J F- r O rn F- OILL Z O O O O O o 0 0 a o 0 0 0 0 0 O 0 0 0 O O O 0 O 0 0 0 0 0 00 0 0 00 LOO LOO 00 O O N W O 66 N N N N N 00000000 00000000000000000000 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 000 o O Oo ;cf: 000LO0 OOLOOoo 00 000 N LO O O <L! O LO O N O O N 666 O N 666 n 0) LO 0 (O 't � N N .-- 't e} N N N LO ..__.. (M N 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0000 oor� 0000 0 0 0 0 rl (O It (M M (O 00 LO M O N 0 t\ N r- .- O) Liz 00 CO M O M N M LO N It (M Co N N O O O O O O O O -.0" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00(p 00 ::( 000000000000 00 000 0 0 r oo 000000000000 LOo 000 o Lri Cl 0 r- m 0 Lo 0 Lri O O Lri t; O O Ln LO LO N r\ LO M N C7 q O M LO N N N qt N N N N M .- 0 o a.:0:C)00 00:00000 Oo 0. :.... - OgCJ:L? 0L0.0.0000: 007.....: C7QG7 .-........ .......... �. O .....:..0 (+�:. r„..... Wit: N .. r ::k+7 is .........r; 0 _ ............................................ 00 0 00 41 C y E E E c (n _c N � >, > � O_ f0 C tJJ O_ O h O N - m' a E �' ° C (D C +1 p Q > c 0_ E C N Ln C m ,r, � N .0 O N y � (0 +�+ C >. C N O N rn Q •p (`o o_ y EMU) ga� a E a"i > o E y+' °c' f0 > d3 0Ci 0 0 � 0 m oc D O.> Q CD O C M C Lp >> +y+ V 0 0 +� E fA > U> N `- y� O. E p +' N> C a E p O` 0 m N > N p C m C N c 0* O O y C. d a a co j U y cC0 a> —5 D Y 0 aXi N E N a> O 0 > m c C (D = rn 0 a CD '> � a� �� N Y (m0 a p_ Y m � a M f0 ti O C M i U LL J O> C '+� O C> E > f0 Y Y > LL f�0 d 0 a E L rL N N E E f�0 lT E O O M LO a D m '� a 7 a A CL U +� .> N CL p. U U =(n he +i+ ate+ +>+ +>+ E CL aci In J E f0 E O> c0 U E (0 N vl d CL m � N V p CO O � 0- _ _ _ = it p Z 'V 'V 'V J > U O N to Y O +' CL aO+ f0 +, N Y C C C O t ++ - (n C +O+ N cc C tm - C N (0 (0 LO ft7 LO -00 LL LL LL LL LL N m +' Lp 'p (0 7 � O �'' (� c OL a. •O 3 G a y C) 0 C LL m +- (0 U a� 7 > Q E D -V 3 () a� a� c y> co D Y N E C 7 0 7 •� E `p U c L—L }� _> o- a.a- aa. -jUM m>`UU (n(nQOmO UUS QUm(n:�2 LO LO LO LO LO LO 0 — LO LO LO LO LO LO LO Ltd LO LO LO LO LO LO Ln LO LO LO LO LO N N N N N N M M N N N N N N N N N N N N N N N N N N N N M M M M M M.- - 163 — T. 0 LA CD rn m (L co C7 Cn 7 n cn CD Q O a Cl) Z W 2 W O a J Q H a Q U c W N CO a M 0 cc a 0 W 0 CL O cc a 0 W W C9 C D 00 7 O LL Z 0 0 0 0 O 0 O O O 0 0 66 N LO O O O O 0 0 0 0 0 00 0 0 0 0 0 LM0 LO LO 0 N LD 0 r-CN 0 0 0 0 0 0 0 0 N LOD N N N OO 00000000 00 O O O O 00 LD O r` Ct Lo O 0 0 `9, O. CAI 4 i.C:Vt n-.: o: ra :4V AML�WqPALM- C14 O 0 N r� C) Ln n 0 0 O O 0 0 0 r� 0 CM � (D C ) N � LO '7 OO M 00 � LO 0 0 0 0 co 0 0 0 r, O O 0 OD 0 � �t It (n N (1) 0 O O 0 0 0 a o DCaC] M cry n 0 0 LO 4 � C Z oQ LL Y ° O F- w aci C co N L�LJ Z °D m 0 co Q Z CD o rn c o VLU m O +, U Z Z a E a CD Q E CC N c�0 ° L�CL ° +1(D° 2 Cl)CD 7 w -0 -0° 'E ' N 2 Z � �� m 0 (D CO — (m 0 CO Q d ` c9 O O to 04 0 (0 O Z. L Q ` 7 U H M T— q- � J C m 0 C C O C co C C Z a V a C C C C m Li 2 O 0_ 2 (n co J 1 C o LL LL LL LL LL C7 m 0 m m m Lo LL) Ln LD N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 LOn 0 0 C Co (Y) 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 O O N O C9 Ln � N CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ict r- (D [t M I'* LC) N 1 cli (M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000 0N(O0 cY) N ('o r � N E - O E (n > > c y > 0 E a> > > E — O y a U ° E a ° OCD UQ (D E a a) aci > E >_ ma7 U y E a E � y m O O O� (D > L Co c N y O U- c 'Q +, ° D° (D oC o m a� aU a E CC C� (D 0 C m e f9 _ o �_ o ° 2 U v E - °C C7 OL E E > �- 7 c0 > o2f E D 7 C O) > m J : J J m Q (O 0 (D co (D to 0 (D (D (D - 164 - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :Ca 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ::0 00 0 0 p OMOOOMO 0 O 0 r..: 0 w oD LD O LO C'M LD .11I - (D r� 00 O CO Op :} O O (M ,. a m CL pr. CL O o o O O o O O o 0 o 0 0 0 o O O O O pp O o 0 0 0 o 0 O O O O O O O O O O O O ::C+ M o 0 0 0 0 0 p N M LO O 0 0 W O O O O O :ilGl: NWOOOOO 00 N r O 0 0 N O O_ O N O N O i�7fs (O N N _ 1� N r0 CA M O M {�4: Q7 d O N .- i�... n a d� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,a.. 0 0 0 0 0 0 0 a M o r-0 0 0 0 M W M (D (M M C C J Q (p M 4 CO LO 4 N r- M M M M W N "W'.• (p � C a 0 a (n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cl c 0 0 0 0 0 0 0 m000000 II,� Z O��'tOaoLri O N M Mqt M W C � m O ......'..: ...... ..qo.Qo a oao'oo,o a o 0o o :,.a: r` : 3 .d.cb45 oo .:' 0000:0:.000:0000000000:C ':0 Ln 0o 000:a. ' J Y r L 3 0 0 0 0 Oi ................. in r.. L J Fa- ..r :---iiii::. N .... .............................. sn.... ni . ...:: o0a ;( .:qm:: . aiS Q n O . rn... �.. .. c: F- .. -..... ::car• a .. . .. Q......................... V U n � 0 c U C C7 O o ~ E .0 c0 7 M o m O N O 01 +y+ CD > O ar Cr O C_ m c t C M CL c N ..- C > > E ++ c (D y +' a. U O 4) CLm > CL n EJ a a w-0 � �m E CD CL 0 C: cnE �N.0 � 0> m m a; c y � 3 c a; a *= '� o w 0 U 0 +� m O" x LL x n m U (n CD 'C O W O> a) O C W n to z oC * w (D Z c m °' ,, aa) o +; c E 0 O a� m +• y c o x o 0 `m U o >, c E Q CL * z H (n } 0� � Q. n� c *' mrLL� mUQ y=�C7 3 z w z F-� m (DM a CL .0 m O O COL O L Cn i(D 0 `y y m 0 H Q W J (ten O M tV ° U c c U N W Q 0 j` 0- U Q aci aci (~n N rn `� ` c U U nn U U - a, Q m a o E E m m e m 0 0 0-d O O c U a O O Cc W (n m 0 LL U. + C C m C C (j W Q O O O O M— U 3 0 0 (D p (7 0 J z a z J Lu Z Q a) y> O +7 >> CL CC O m > O 06 U N m O m m.0 N a) m= O .0 a) a7 (n m (n H O z Y W� m Y( V O a) W Q L`p L`0 (`p y C) N y-2-2 m m a) C C m m C C 0> a. N D or: >> Q w Q 0 * > cc O LL CL M J J CL d 2 Q Q (� (n J Q Q m U LL h m 2 CL U U U* I- 0 W (D (D CO W CD CO 0 0 (0 CO CO (D CO CD CO (O (O (O N CD � LO O LA N 7 M N M N �,F EDP? I m BUDGETING PROCESS Incremental line -item process of budgeting has been utilized by the City of Edmonds until this year. This process is functionally oriented (by department and division) and focuses on justifying incremental increases by extrapolating past spending. One of the major disadvantages is that when revenue shortfalls occur, across the board cuts are made to achieve an affordable level of spending. Zero -base process of budgeting is program -oriented (by production and service) which requires all production/service programs to compete for the same scarce resources by breaking up the total budget into decision packages (cost centers). A cost center is the smallest definable present unit of service, activity, function or operation which contributes to the mission of the organization. All decision packages (cost centers) are analyzed and ranked. One of the major advantages is that only discrete, marginal decision packages (cost centers) are trimmed to achieve an affordable level of spending. Also, by having a prioritized ranking list of cost centers, they can be rationally increased or changes as circumstances warrant. The following pages illustrate zero -base budgeting. GIXI rCKV�Wd - 166 - ZERO -BASE BUDGETING PROCESS Step #1- Mayor authorizes distribution of budget packet which request expenditure estimates. Step #2 - Directors distribute budget packet to managers or prepare cost center estimates. Step #3 - Director reviews and approves each cost center estimate which is forwarded to the Administrative Services Director. Step #4 - Administrative Services Director reviews each cost center estimate for general compliance with requirements. Step #5 - Administrative Services Director updates 5 year revenue projections. Step #6 - Budget Review Team reviews each cost center estimate and separates by priority categories. Step #7 - Budget Review Team schedules and meets with cost center director/manager to finalize each cost center estimate. Step #8 - Budget Review Team matches revenues and cost center estimates. Cost centers will be funded at a level that are equal with revenues. Step #9 - Mayor reviews the results with the cabinet. Step #10 - Department and staff prepares the budget by individually keying in their cost center estimates. Step #11- City Council reviews and finalizes the Budget by adopting an ordinance. azerobudMvord - 167 - ZERO -BASE BUDGETING PROCESS Administrative Department Division Mayor cWrvike Dir r Director ManfigIr #1-Request _ #2 Distribute budget Distribute packet orprepare cost Prepare cost center estimates I expenditure estimates f packet ; center estimates ' Prepare cost I No- / center estimates I ; l #6-Review ' each cost #4-Review each -Review & appro I center estimate with Yes cost center Yes estimate each oat center estimat I the Budget _ � No ; Review 1 7-Review estimate No I with cost center directodmanager I Yes - - - J Return cost - - ; center estimate 8-Pri0ritize & matc #5-Prepare expenditure estimates revenue ; with revenues estimates Yes ; ' #9-Review with #10-Prepare Cabinet & then submit Preliminary to City Council Budget #11-City Council t � - 168 - CIO N > rn a'] r'] () gN� U.) wi Lfi (d 06 ca to m U u1 a C Ul LO d 4 O n- _ �R O O O O 0 0 O 010 0101 O O O O c O O c 03 N O O a O _O d O O O O O 0 0 O O d O N U a U r a c0 N N O O w N co N N N O O n O O P7 N Oqpw OE O �LU COIF O :fl N N s�f] O O O � O Ol R 11 ((.77 ItI�rh�� pp� f[�7•� ��Oppf [r] N [mp V 06 N pVp V N oD 07 uN7 7 a3 cq r- - �'' O On1 n - N lC 4/ N t�7 r .- MM IAA st n n V' M , x I I I x x HIT ram© o©MS31mimmmWN xl xl xl xl xl xl x E or q 6 E U w E r N ro p U o to is arci E ❑ a- O .`_m m r m❑ G7 Z c o o a s IL L) ¢ ci rp1i ¢ ¢ a 0 c� i) z a (L a° d° a° a° d- a❑ a❑ a° a❑ a° a a❑ a a- � •-- v N in c'f N [�] in (O N O7 —co m w e u - 169 - - 170 - GLOSSARY OF TERMS ACCOUNTING SYSTEM The total set of records and procedures used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS Refers to the accounting of revenues and expenditures on the basis of when they are incurred or committed, rather than when they are made or received. APPROPRIATION Legal authorization, adopted annually, by the legislative body (City Council) to make expenditures and obligate money for specific purposes. An appropriation is limited in the amount and the period of time in which it may be expended. ASSESSED VALUATION A determination of the value of real or personal property as a basis for levying taxes. BARS Budgeting, Accounting and Reporting System. Refers to the accounting rules established by the State Auditor's office. BEGINNING FUND BALANCE An account used to record estimated and actual resources available for expenditure in one fiscal year because of revenues collected in excess of the budget and/or under -expenditure of the budget. BENEFITS The City provided employee benefits such as retirement, worker's compensation, life insurance, medical insurance and dental insurance. BOND A certificate obligating the payment of a specified sum of money which includes the principal or face value, plus interest, to be computed at a specified rate on a specified date or dates in the future or the maturity date(s). BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed revenue, or means of financing the expenditures. BUDGETARY BASIS This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: cash, modified accrual, or accrual. CAPITAL IMPROVEMENT PLAN (CIP} A plan which prioritized and schedules proposed capital construction projects and major equipment acquisition. CAPITAL PROJECTS Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. CAPITAL PROJECT CONSTRUCTION FUNDS A type of fund which accounts for major general government construction projects financed by long-term general obligations or other financing. CASH BASIS ACCOUNTING The method of accounting where revenues are recorded when received and expenditures are recorded when paid. - 171 - Glossary of Terms Page 2 COUNCILMANIC BANDS Intermediate to long-term debt instruments issued by City Council authorization. By state law, the maximum amount of councilmanic bonds which may be sold is equal to 1.5 percent of the City's assessed valuation. DEBT SERVICE The process of accumulating resources for and making payment of long-term debt principal and interest. DEPARTMENT An organizational or budgetary unit which may be found within City funds. Each department serves a specific function as a distinct organizational unit of government, having budget accountability. An example is the Finance Department within the General Fund. ENCUMBRANCE The commitment of funds for goods or services that are chargeable to an appropriation unit and for which all or a part of the appropriation unit is reserved. ENTERPRISE FUNDS A type of proprietary fund which contains activities which are operated in a manner similar to private businesses. In Edmonds the Enterprise Funds account for the City's utilities. EXPENDITURE An outlay of current resources for goods and services. Expenditures reduce the remaining budget authorization (appropriation) available. FUND Governmental accounting systems are organized and operated on a fund basis. A fund is an independent financial and accounting entity with a self -balancing set of accounts in which financial transactions relating to revenues, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities or pursue specific objectives. Funds may be established by State constitution, State statute, or City ordinances. FUND BALANCE Fund equity (the difference between revenue and expenditures) in a given accounting period. 1n the budget, part of fund balance may be designated and appropriated as a resource to support the fund expenditures. GENERAL FUND The fund used to account for the receipt and expenditure of general governmental revenues such as taxes, fees for service and state -shared revenues that are not earmarked for specific functions. The general fund accounts for services customarily provided by general purpose local governments, including fire and police protection, park and recreation facilities, land use planning and the administrative and support services associated with these activities. GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the issuing government are pledged. GRANTS A contribution of assets (usually cash) by one governmental unit or other organization to be used or spent for a specified purpose, activity, or facility. Typically, these contributions are made to local governments from the State and Federal governments. INTERFUND TRANSFERS Amounts transferred from one City fund to another. - 172 - Glossary of Terms Page 3 INTERGOVERNMENTAL Referring to activities or transactions (contracts, grar7ts etc.) occurring between government jurisdictions (e.g., cities and counties) such as "intergovernmental revenue." INTERNAL SERVICE FUNDS A type of proprietary fund which accounts for the goods and services which are provided as internal services of the City; includes equipment rental. LEOFF Law enforcement officers and firefighters retirement system. LEVY RATE The rate at which taxes, special assessments or service charges are imposed. For example, the real and personal property tax levy is the rate at which property is taxed per $1,000 assessed valuation. LICENSES AND PERMITS Charges for the issuance of licenses and permits. Licenses are required by municipalities for selected trades, occupations and other activities for regulatory purposes. Permits are issues to aid regulation of new business activities. MODIFIED ACCRUAL ACCOUNTING A basis of accounting in which expenditures are accrued but revenues are accounted for on a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are "measurable" and "available for expenditure." NON -DEPARTMENTAL The department designation assigned to budgets that provide for performance of work or purchase of goods that cross or transcend departmental lines. OBJECT OF EXPENDITURE The budget accounting term for the previously used "line item" budget level. The lowest level of detail used in the budget to designate the item or service to be purchased or obtained as the result of an expenditure, e.g., postage, printing, etc. (i.e., the budget hierarchy is: Fund, Department, Program, Object/Line Item). PERS Public Employees Retirement System. PRELIMINARY BUDGET The recommended and unapproved City budget submitted to the City Council and public by November 1. PROGRAM The State's Budgeting, Accounting and Reporting System (BARS) requires that a uniform system of classification be used by government entities. It is a level of detail used in the budget to classify expenditures according to the type of function or activity they support, e.g., administration, treasury, security of person and property, etc. (i.e., the budget hierarchy is: Fund, Department, Program Object/Line Item)., PROPRIETARY FUND A fund used to account for operations that are financed and operating in a manner similar to business enterprises. Such a fund is established as a self-supporting operation with revenues provided principally from fees, charges or contracts for services. REGULAR LEVY The portion of the property tax which supports the General Fund. RESERVE A segregation of assets to provide for future use toward a specific purpose. - 173 - Glossary of Terms Page 4 RESOURCES The dollars available for appropriation, including estimated revenues, interfund transfers and in some cases, a beginning fund balance. REVENUE Income received by the City to support programs or services to the community. In includes such items as taxes, fees, user charges, fines, forfeits, interest income and miscellaneous revenue. REVENUE BONDS Long term debt instruments. They are issued based on future anticipation of specific revenue resources. SPECIAL LEVY Separate property tax levies authorized by the voters for specific purposes SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. TAX BASE The wealth of the community available to be taxed by various forms of City taxes. Commonly thought of as the assessed value of the community. TRUST AND AGENCY FUNDS A type of fiduciary fund which accounts for funds held by the City as a trustee. - 174 - IV ED%4