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1998 Final Budget
RECEIVED JAN J U 199d EDMONDS CITY CLERK CITY OF EDMONDS� Entrance to New Brackett's Landing South Passive Park --Dedicated July, 1997 HWIR *I*] BUDGET Barbara S. Fahey, Mayor City of Edmonds 121 5th Avenue North Edmonds WA 98020-3163 Cover Design: Kris Gillespie, Arts Commission, City of Edmonds Cover Photo: Bruce Coxley, Entrance to New Brackett's Landing South Passive Park CITY OF EDMONDS BARBARA FAHEY CITY HALL • THIRD FLOOR MAYOR 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • (425) 771-0247 • FAX (425) 771-0252 OFFICE OF THE MAYOR Inc.189v January 31, 1998 To The Citizens of Edmonds It is my pleasure to present the City of Edmonds balanced budget for 1998. In accordance with State regulations, my preliminary budget was presented in October to the City Council for evaluation and approval. I had worked very closely with Finance Director Art Housler and his staff, and Directors and Managers of the various divisions of the City which provide the many services you depend on, to develop the proposed budget. The members of the Council, exercising due diligence, reviewed the proposal and made minor adjustments, so it would truly reflect their priorities for 1998. The document being presented to you, the taxpayer, represents our best collaborative efforts to define how we will use the revenues available to provide the highest quality services possible. It is jointly signed by Council President Gary Haakenson and myself as an indication of our mutual commitment to be fully accountable to you for the decisions we have made which define how your City is managed and operated It is my personal belief that citizens need to know the context within which a budget is prepared in order to understand the final allocations that are made. It is my hope that in preparing this rather lengthy message, I will be providing you the information you need to fully comprehend all aspects of the financial management of the City. In addition to my explanation of all the factors that were considered in the creation of the budget, we have provided throughout this book facts and information about various aspects of the City's services, reports on what was accomplished in 1997, and goals that each department is working toward in 1998. Very late in 1997 the Human Resources Department, under my direction, convened a series of Total Quality Management (TQM) workshops for our Directors, Managers and Supervisors. This approach to providing quality services will be implemented in 1998. We will expand our goal setting process, define training that employees need to perform their duties more effectively and efficiently, implement the process of flow charting to determine ways we can improve the delivery of services, and establish a benchmarking process so we can ultimately define measurable output. All of these ■ Incorporated August 11, 1890 • Sister Cities International — Hekinan, Japan components of TQM are designed to help us find better and more cost-effective ways of providing government services to you, our "consumer." As you review this budget, I hope you will recall the challenges we have faced in the last two years. Shortly after I took over as Mayor in 1996, it became apparent that actual revenues were not on target with projections. Drastic cuts had to be made in order to keep expenses in line with income. As a result, equipment purchases were put off, and some projects were deferred. Going into the budget process for 1997, we faced the challenge of a projected one million -dollar shortfall caused by a diminished ending cash balance and increased assessments from other government agencies. We met that challenge, using extremely conservative revenue increase projections. In addition, we did not offset any expenses with anticipated one-time revenues, such as the sales taxes and permitting fees associated with major building projects like the new Edmonds- Woodway High School complex. As a result of the modified zero based budgeting process I initiated last year, staffs dedicated efforts at cost containment, and our conservative revenue projections, I am extremely pleased to report that the City of Edmonds was in a very strong fiscal position at the close of 1997. The ending cash balance totaled $1,364,730. This is attributed to several factors: ■ The ending cash balance at the close of 1996 carried into 1997 was over $150,000 higher than had been projected and has not been spent. • Several budgeted expenditures in 1997 did not occur due to timing and have been carried forward and rebudgeted in 1998. ■ The revenues from some of our primary sources were higher than anticipated. ■ Finally, unanticipated one-time sales tax revenues were even higher than projected due to the marina rebuild at the Port of Edmonds. Obviously, the extraordinary sales tax revenue windfall was a one-time occurrence, and projections for next year have taken that into account. We have once again used very conservative estimates for revenues. Using this approach gives the best assurance that, as in 1997, the budget can be maintained, and there will be a strong cash balance at the end of the year. There is a perception that somehow a City's budget is tied to the CPI index and should not increase more than that indicator. In fact, very little in an operating budget increases in relationship to CPI. If exactly the same supplies and equipment were purchased, the same services were provided, the same Page 2 personnel were employed, the same projects were repeated, and so on, budgeting would be a very simple percentage increase process. However, in a City, all of the previously mentioned expenditure items change every year. In addition, the advent of the technological age has placed new demands on cities, such as the need for computer and software purchases and training. These advancements create efficiencies and better communication, but the investment in new equipment is enormous. Finally, costs for public safety are skyrocketing. New data terminals were needed for the police vehicles. The costs of prisoner care grows based on fees for services established by providers, and these costs are multiplied by the increasing numbers of prisoners and the increased amount of jail time required for repeat offenders. More people are demanding jury trials, due in part to the increased number of domestic violence cases we handle. On the Fire Department side, data terminals are needed for emergency response vehicles. State requirements for new types of rescue training are increasing, and Emergency Medical Service (EMS) costs are escalating far in excess of inflation for the same reasons. The budget this year was developed taking all of the preceding things into consideration, as well as the following: 1) VISION, MISSION, GOALS. In I996, staff worked with the consultants doing the Human Resources Study to define a vision, mission and goals. These were presented in draft form to Council in conjunction with the 1997 budget. The Council has taken no action to either modify or ratify them. However, a lot of effort went into their creation, and they reflect staffs assessment of what we are trying to accomplish, Since, as I explained last year, every budget should be based on a plan containing these elements, we used the same draft document when developing the 1998 budget. z) SALARY COMPENSATION: The Human Resources Study completed in 1997 clearly demonstrated serious salary deficiencies for many of our non -represented employees when compared to salaries for similar positions in comparable cities. This was due in part to wage freezes a few years ago when revenue shortages occurred. As a result, the compression factor (salaries of represented employees matching or exceeding that of their supervisors) is a growing concern. When salaries are not competitive, there is every likelihood --especially in a tight labor market --that the City will lose experienced, valuable employees. Working with three Councilmembers who serve on the Long Range Financial Task Force, a plan for phasing in salary adjustments over the next five years was developed. The recommended increases have been implemented in the appropriate salary lines. This, coupled with salary increases determined through the labor negotiating process, and the phasing in of new staff positions associated with recent annexations, has caused salaries to rise $906,130 or 9.8%. Supporting benefits are increasing $247,530 or 10.6%. Page 3 3) TRAUSlING: Good human resource management requires continual training so employees are constantly enhancing their ability to do their jobs and to enhance their careers. In addition, the introduction of new technology requires training in order for it to be fully utilized. Finally, it is one of my goals to fully implement outcome -based performance standards. Supervisors must be educated in this process in order to establish it as a policy of administration. The amount of funding transferred to the 008 Travel and Training Fund has increased to reflect a minimum $150 per employee investment in training. This is an annual cost commitment I hope we can always maintain, but it could be lowered in future years if revenues cannot support it. The Council supports the concept of training being tied to performance goals as an appropriate management tool and has approved this allocation. 4) EQUIPMENT RENTAL FUND: In the 1997 budget, a one-time adjustment was made to reflect the interest revenue accumulation in the Equipment Rental Fund #511. Departments did not have to budget to transfer funds to cover car replacement costs. This was presented in the 1997 budget message with the indication that in 1998, expenses would increase significantly to cover this item again. As it turns out, it was not necessary to expense 100% of the estimated, prorated replacement cost since there is still some interest reserve. This year it was expensed at 56%. Next year the additional 44% will have to be included. You will find a large increase in this line in every cost center. The approximate total increase to General Fund expenses is $173,600. 5) EQUIPMENT PURCHASES: As already indicated, some equipment purchases were deferred in `96 and `97 because of budget constraints. Some of the one-time revenues in the ending cash balance have been allocated to cover these catch-up purchases which are badly needed and amount to approximately $46,960. The data terminals and new fire hose for the Fire Department are being phased in over several years. 6) TRAVEL: It has become increasingly important for the City to be represented at State and National meetings where legislative action impacting cities is determined. Fortunately, there is more Council involvement in this area, as well as Mayor and staff participation, I have also been working directly with Congressional representatives and the National League of Cities to pass an amendment to the Fair Housing Act to return local control to cities on the location of group homes. This may require additional trips to testify on this matter. Travel to Hekinan for our Sister City's 50th anniversary has also been included. In 1997, we joined a government airfare purchasing plan that has saved the City a considerable amount. However, lodging associated with travel makes this a significant budget item. 7) SPECIAL REQUESTS: • Council members have expressed support of my economic development initiatives and the work of the Edmonds Alliance for Economic Development (EAED). In the last two years, allocations have been made to fund projects apart from the annual $30,000 restricted Hotel/Motel tax revenue funds for tourism promotion. Council has consistently stated its desire to see support coming from the business community to help cover the cost of economic development projects. This year, $20,000 has been allocated to be used for matching funds grants to cover specific projects associated with the creation of marketing products.such as a business recruitment packet. Page 4 These funds will be dispersed as a match to contributions from community businesses. $15,000 in unrestricted funds have been designated to the Alliance to assist with basic operating costs. • In accordance with direction from the Council, $25,000 in undesignated funds has been set aside in a reserve fund to address special requests from non-profit human services agencies. The process for considering these requests is still being developed by the City Council's Finance Committee. The annual request from the South Snohomish County Senior Center for funding assistance, in return for services provided to Edmonds citizens, has been allocated in the amount of $36,050. This is an increase of $1,050 from the allocation in `96 and `97. In addition, $10,000 is being transferred to the Facilities Maintenance Fund to cover routine maintenance at the Center. Attachment 8 shows special request allocations since 1993. 8) INTERGOVERNMENTAL: Once again, increases in this area are significant. Assessments against the General Fund have increased by $221,310. Exhibit 5 shows the comparisons between 1998 and 1997 for all funds. Note that in the 1997 Budget Book exhibit, expense for animal care of $20,000 was included. It is not included for 1998. We will be contracting for services with a non- governmental service provider in `98, so the costs are now reflected in the animal control cost center of the police budget. The assessment for SnoCom has increased $55,170, and the assessment for Medic 7 has increased $123,120. In the Exhibit, the 1997 expense for Medic 7 is listed at $328,480; however, this is not the total cost. The $69,520 in transport fees, which were collected for 9 months, went directly to Medic 7. There was the expectation that the fee would have generated over $100,000 by year-end. However, the Council submitted the EMS Levy to the voters a year ahead of schedule. When it was approved at the higher rate of 50¢ per thousand dollars of assessed valuation, the extra 5¢ was used to replace the transport fee. 9) ANNEXATIONS: Two annexations passed on the November ballot. The population of Edmonds will increase 3,386 to a total of 38,856. Adjustments to the budget have been made to reflect the additional revenues and expenditures that resulted. The bulk of these adjustments are outside the general fund in 1998. Additional staff will be phased in over the coming year and 1999 to maintain current service levels. 10) REVENUES to the General Fund for 1998 are projected at $18,199,970. (Most revenues from the annexed areas go into restricted funds in 1998. Revenues such as property taxes that would be credited to the General Fund are on a one year delay and will not be received until 1999.) If you refer to Attachments 3 and/or 4, you will note this is lower than the $18,720,212 year-end (Y.E.) actual revenues for 1997. However, this is not an accurate picture of true revenues for 1997. In the 1997 budget process, $322,000 was transferred into the Council Contingency Fund to cover salaries for 1997 once union contracts were settled. When these negotiations were complete, $331,130 was transferred back to the General Fund and became "new" revenues. (See fund transfers at bottom of list, Attachment 6). Essentially, it was double counted. The same thing occurred in the 1996 budget, when $78,760 was put into a reserve fund to cover the possible reimbursement of excess gas tax payments. You will notice the revenues for gas utility taxes in 1996 were quite low Page 5 because of the amount placed in reserve. In the end, we did not have to refund the money, and it was transferred back to gas utility taxes as "revenue" in 1997. In reality, new gas utility tax revenue for 1997 was not $360,000 as indicated in Attachment 6. It was $278,290 or $17,480 over original estimates. When both of these revenues are backed out, true revenues for 1997 were $18,310,322. Attachment 6 documents the revenue sources for 1997. Comparing actuals to projections shows $1,342,162 in unanticipated revenues. However, $157,944 was actually revenue from 1996 which was carried into 1997. The total beginning cash of $441,734 remains intact, and is part of the beginning cash for 1998. Numerous revenue assumptions have been made for this budget, and they are presented in Attachment 5. Referring to Item 7, you will note that $330,000 was one-time sales tax revenue. These revenues were not factored into the 1997 projections. As already mentioned, property tax revenues for the new annexations will not be received until 1999 so some costs associated with these new annexations had to be covered for 1998 from beginning cash balances. In 1999, there will be adequate funds to cover all related expenses. 11) UNANTICIPATED EXPENDITURES in 1997 totaling $583,690 (Attachment 9) were authorized by Council in 1997, offset by unanticipated revenues. An assumption that the ending cash balance reflects the unanticipated revenues is not correct, since $252,560 of the unanticipated revenues were spent in 1997. In addition, the $331,130 transferred from the Council Contingency Fund had the offsetting expense of salary increases in 1997. 12) EMERGENCY RESERVE FUNDS: Exhibit 6 shows the status of the various reserve funds. The Financial Emergency Fund balance is at $1,192,750, an increase of $137,000. Every effort is made to maintain this fund at 5% of the budget to assure ample resources in the event of severe revenue shortfalls. Following this policy protects our excellent bond rating and allows us to access very favorable interest rates in the bond market. The General Fund has $372,640 as the ending cash balance projected for the end of 1998. The Council Contingency Fund provides a way to cover routine unanticipated expenses. As explained above, these expenses in 1997 were covered out of unanticipated revenues. The Contingency Fund remained intact. An additional $60,000 was added to this fund for 1998 to increase the safety net for small, unexpected expenses, bringing the balance to $160,000. The Sales Tax Equalization revenues are decreasing by $591,907, as you will note in Item 16 of Attachment 5. When this was taken into consideration, it appeared necessary to increase the City's portion of property taxes the full 6%. Item 5 of Attachment 5 notes that each 1 % generates approximately $53,000 in revenue. The full 6% would generate $318,000, which still leaves a $273,907 differential. This, along with the one-time sales tax revenues of $330,000 already explained, accounts for the ($520,242) decrease in revenues in 1998 compared to 1997 as noted in Attachment 6. Page 6 Equalization taxes are one component of the total category, State Shared Revenues. The following schedule shows the trends in all areas of the revenue category. STATE SHARED REVENUES L945 19G Expenditures $15,168,671 $16,668 296 $17 797,216 $ M 192,060 Motor Vehicle Excise 559,777 478,491 430.254 460,400 Liquor Excise 96.529 101,311 105,472 112,080 Liquor Profits 172,876 192,030 197,840 196,360 Mobile Home/ Camper Tax 9,144 9,904 9.998 11,260 Sales Tax Fgualization 1 919.198 648,069 979,907 388,000 'UTAU : ::::' S1 757 ,+24 51;429,805 .. .. L72. 3.:47:1 ................ ..... ... ...... :.. °it fE ntlittires 1.1.5Irl/a 8;58°Ia C$%a .. 6i£13 ao Schedule 1 Exhibit 1 is a graph comparing 1998 to 1997, which puts things into perspective. When reviewing revenues, you will note that property taxes account for 35% of the budget in 1998 compared to 34% of the budget in 1997. One percent is the result of the 45¢ to 50¢ per $1,000 of assessed valuation increase in the EMS levy. This brings an additional $154,300 to offset, but not fully cover increased EMS costs. Note that public safety costs have gone up and now total $9,370,980 or 48% of the total budget, while property taxes (inclusive of the EMS Levy) only generate $6,991,000 or 36% of revenues. This means that even with the 6% property tax increase, 25.4% of public safety costs are being covered by other revenues. At the same time, intergovernmental revenue, which reflects the equalization tax reduction, is 3% lower in 1998. In 1997, the City of Edmonds portion of your property taxes totaled $2.721 per thousand dollars of assessed valuation (AV). You paid $406.65 on a $150,000 home. In 1998, the total tax will be $2.825 AV or $423.75 on a $150,000 home. Following is a breakdown of assessments. 1997 1998 Basic City Tax $2.015 $2.135 EMS Levy .45 .50 Public Safety Bond .256 .19 Total per $1,000 AV $2.721 $2.825 Your basic tax went up 12¢ per $1,000 of valuation, and the new levy rate approved in September increased the EMS assessment 5¢. However, the voter approved bond assessment went down 6.6¢, so the net increase was 10.40 per $1,000 of assessed valuation. The rest of the property taxes you pay go to the State, Snohomish County, Edmonds School District and the Public Hospital District. Page 7 Other specific expenditure assumptions are presented in Attachment 7. Item #6 should be noted. It relates to Medic 7 costs. In 1997, Edmonds' original assessment was $398,000. This was reduced to $301,000 due to the projected transport fee. The difference of $97,000 was not completely realized. Only $69,520 was collected leaving a shortfall of $20,480. This amount was paid as part of the original assessment. The assessment for 1998 is $451,600. The additional 5¢ per $1,000 of assessed valuation will generate $154,300 additional EMS revenues. This will cover the difference between this year and next. However, the additional cost increases to provide the Basic Life Support (BLS) services from the fire stations will have to be covered from other revenues in the General Fund. There has been a lot of dialogue regarding the use of the EMS levy money to offset the basic life support services provided from each of the Edmonds fire stations. Some feel the levy should fully fund Medic 7, and General Fund moneys should support the local services. It really does not matter which revenue source funds which service; the bottom line is that providing a two -tiered medical response creates costs far in excess of the revenues generated by the levy. Now that the levy assessment is at maximum, each year will bring a greater drain on General Fund revenues. The actual operating expenses for 1998 are expected to be $19,192,060. Attachment 10 compares 1998 to 1997. The year-end expenditures for 1997 were $17,797,216. The $1,394,844 or 7.8% increase is primarily the result of increased salaries and benefits that total $1,153,661. The remaining $241,183 is accounted for in Attachment 11. Now to the full budget. Exhibit 4 contrasts a budget of $65,625,350 for 1998 compared to $63,091,110 for 1997. The increase in these numbers reflect the revenues from the newly annexed areas which for 1998 will go into the various restricted funds, such as street maintenance. What is more important, however, is the large change in the ending cash balance from 1997 compared to the projected ending cash balance for 1998. These significant changes in the funds of this budget are due to the capital projects currently underway, particularly the building of the Public Safety facilities. The following schedule defines the changes in each category. CATEGORY:..: 1997 YEAR-END ESTIMATE 1998'BUDGET CHANGE AMOUNT PERCENT Day -to -Day Operations $24,515,040 $271985,730 $3,470,690 14.2% Special Designated Activities 514,410 792,260 277,850 54% Debt Payment 3,214,520 3,039,170 (175,350) (5.6%) Capital Projects 3,836,560 12,068,000 8,231,440 214.6% Equipment 605,550 896,180 290,630 48% All Other Activities 58,430 64,100 5,670 9.7% Interfund Transfers k;. 3,374,840 .:.;... $3611q:.50. 3,454,180 .... S48 2A9 79,340 :: :: -.. $12 380 274:. 2.4% 0 u Schedule 2 Page 8 Day -to -Day Operations fall into two categories —internal (City) operating expenses for all City operated service areas and external agency expenses called intergovernmental services. The increases to the General Fund have already been explained. Other funds, such as Street Maintenance, Sewers, and Wastewater Treatment Plant (WWTP), have experienced increases in the same areas as the General Fund (salaries & benefits, training etc.). Increases in the intergovernmental services category for all funds account for $741,460 and are graphically displayed in Exhibit 5. Most of the categories are general fund expenses, but the sewage contracts are associated with the WWTP. They reflect possible settlements for contract services received in previous years. Special Designated Activities refer to items funded by special accounts. The following is a list of these special funds. . %IILVuuic J Debt Service decreased slightly. Following is a list of all the bond payments currently being made. JI:IIC LUC It Page 9 Note that Fire Station #10, the Library, and the Public Works Building debt services are all paid out of the General Fund, a total of $533,640. Public Safety is a voted bond issue. The Financial Center is paid with a real estate sales excise tax. Water/Sewer are covered by LIDs. The Treatment Plant is covered from its own fund. Capital Projects shows a major increase of $8,231,440. This is due to the construction of the public safety facilities scheduled to begin this spring. The Highway 99 expansion is also scheduled to start in 1998. There is a list of Capital projects in the last section of this book. Equipment expenses have increased due to the purchase of numerous items that were deferred in 1996 and 1997. These are some of the one-time expenses being covered from one-time revenues. All Other Activities shows only a slight increase. Interfund Transfers have increased because of the reinstated assessments for vehicle replacements. The General Operating Fund expenditures are $19,192,060 for 1998 compared to $17,797,220 in 1997. As already indicated, Public Safety costs of $9,370,980 are 48% of that amount (Exhibit 3). In real dollars, the increase is $824,750, caused partly by the increases in staffing to meet the needs of the newly annexed areas. In 1996, the percentage was 43% and in 1997, 45%. By contrast, property taxes (even when increased the allowed 6%) accounted for 34% of the budget in 1996 and 1997. In 1998, this increases to 35% due to the increase in the EMS Levy assessment. In 1999, the percentages should adjust downward slightly as the property taxes from the new areas come on line. However, the trend is clear that each year public safety costs take a larger bite out of the General Fund, which places a strain on all other services. Exhibit 1 demonstrates a comparison of 1997 and 1998 expenses in all General Fund areas. (Ending cash balances have to be subtracted from the budget total to get expenses.) Some additional pieces of information that may be of interest: 1) The assessment from Sno-Isle Library for 1997 is $893,300. After extensive meetings with Sno- Isle administration, an agreement was reached to cap the increase at 3%. This is a significant concession, since costs have been increasing by as much as 8% in past years. People living in the Page 10 county pay an extra assessment for the use of the Sno-Isle Libraries. In Edmonds, it is covered out of the General Fund. In addition, the bond issue that built our library was a Councilmanic Bond. This means repayment of the bond comes out of the General Fund. Edmonds residents do not pay any extra property taxes for this facility. As shown in the Debt Service Schedule #4, the cost of the bond payments for 1998 will be $317,410. The total cost of providing this service to the citizens is $1,210,710. 2) The City has now implemented its medical self-insurance plan. This will have significant benefits for both the employees and the City. Premiums have been maintained at the same level as 1997. If we were still with the Association of Washington Cities plan, premiums would be increasing. Stop - loss policies are in place so the City is carefully managing the risk. The residual between claims paid and premiums collected will now be held by the City. This will provide the funds needed to cover the state established benefit package for retired public safety employees in the future (referred to as LEOFF 1 liability). 3) Even with modified Zero Based Budgeting, it is hard to determine what percentage of time several full time staff members give to the Flower Program. A reasonable estimate of total cost is $60,000. With the allocation of $20,000 from the 125 Fund to cover the "corner park" gardens, it is still costing an estimated $40,000 of General Fund resources to maintain this program, one which has become very popular with residents and visitors alike. 4) During 1997, a sewer rate study was undertaken. Utility funds must be self supporting. By law, General Fund revenues cannot be transferred to these special funds to keep them balanced. The last rate adjustment was made 7 years ago, and the study showed that the utility fund would start operating at a deficit without increases to the rates. Meetings to discuss this issue with the public are taking place during the early part of 1998. Eventually, the process will culminate with a rate increase proposal being submitted to Council. A final public hearing will take place prior to the Council taking action on this matter. Like last year, I again invited a member of the Council to sit in on the budget preparation meetings. Councilmember Myers participated in the 1998 Budget review process that took place prior to the preliminary budget being submitted to Council. I appreciate his diligence and insightful recommendations. Likewise, I appreciate the efforts of the full Council in addressing some adjustments to the budget that were necessary to meet maintenance needs for 1998 and the re- establishment of free CPR classes for our citizens. The entire process was an excellent exercise in cooperation and compromise. We have collaboratively created a budget that we believe will provide the basis for the provision of quality services to the community. We welcome input from you related to the decisions that have been made for 1998, so we can be sure that when the budget for 1999 is created it reflects your expectations for administration and operation of the City. Sincerely Barbara S. Fahey Mayor d:\winword97\13udget98\13GTMS98F Gary Haakenson City Council President Page 11 r.F ED Azr OR Uenerai uperating Funa 1998 Budget Vs 1997 Actual ($19s 564.y 700 vs $19, 162, 160) 1998 Rev/Cash Service Charges $1,415,980 7% Other Taxes $2,866,240 14% Fines & Forfeitures $592,310 3% Sales Tax $3,308,360 17% 1997 Rev/Cash Licenses & Permits $396,150 2% Intergovernmental $2,308,730 12% Miscellaneous $321,200 2% Property Taxes $6, 991,000 36% Beginning Cash $1,364, 730 7% 1998 Exp/Cash $1,379,400 7% $2,673, 970 14% $553,240 3% $3,651,070 20% $465,870 2% $2,921,270 15% $645,870 3% $6,429,530 34% $447,940 2% 1997 ExplCash Community Devel $1,279,710 6% Public Worts $1,887,560 10% General Govt $3,239,270 17% Bond Debt $454,870 2% Cultural & Rec $2,942,130 75% Health & Welfare $77,540 0% Public Safety $9,370,980 48% Ending Cash $372,640 2% $7,070,740 6% $1,856,690 105vo $3,092,690 16% $460,940 2% $2,710,620 14% $59,520 0% $8,546,230 45% $1,364,730 7% EXHIBIT 1 x � o ^ O � O N , M � o v, U c 0 > > �- p LL c ova p w co `■ �1 _q Q +i a° o o "ONO 0 ^ o LO LOg �t� o CO Wei N Q) 4:x °b C X O k ~ c C U U O. C � N � a m EXHIBIT 2 cl 000,1 a C) LO T J LQ Z C'3 c O oO O CMr M o DO M d � v � u. % M 60 .'A C) W EXHIBIT 3 All Funds 1998 Budget vs 1997 Year-end Actual ($65,625,350 vs $63,09 T ,110) 1998 Rev/Cash Miscellaneous $3,527,870 5% Service Charges $8,395,200 13% Interfund Transfers $4,166,490 6`, Intergovernmental $6,217,950 99 Fines & Forfeitures $617,310 1 % Sales & Other Taxes $7,501,9501 Properly Taxes $7,818,240 12% Beginning Cash $26, 971, 760 41 Licenses & Permits $408,580 1 % 1998 Exp/Cash Equipment $896,180 1 % 1997 Rev/Cash $2,3 76,670 4% $7,228,550 11 % $4,420,320 796K $6,423, 720 70% $592,690 1 % $7,786,500 13% $7, 740,870 11 % $26,702,880 42% $479,5 70 1 % 1997 Exp/Cash Capital Projects $12,068,000 19% Interfund Transfers $3,454,180 5% DebtPoyment $3,039, 770 5% Daily Operations $2.799E+07 43% A110therActivities $64, 700 0% Ending Cash $17,325,730 26% Special Designated $792,260 1 % §9%39,,W6d 8% $3,374,840 5% $3,2 74,520 5% $24,515,040 39% $58,430 0% $26, 971, 760 43% $5 74,410 1 % EXHIBIT 4 Intergovernmental ($2,8699240 VS $29127)780 1998 Exp. Election Service $15,000 1 % Sewage Contracts $580,160 20% Pollution Control $11,700 0% Sno-Isle Library $893,300 30% ESCA $38,200 1 % Medic 7 $451,600 16% Voter Registration $44,760 2% Parks Contract $51,000 2% SNOCOM $412,100 14% Narcotics Task Force $30,060 1 % Prisoner Care $247,000 9% State Auditing $43,280 2% Other Categories $51,080 2% 1997 Exp. 17,260 1 % %'968 11 $854,390 38% $35,130 2% $328,480 15% $356,930 17% $26,480 1 % $224,460 11 % 35,770 2% 64,890 3% EXHIBIT 5 #r I 03 ATTACHMENT 2 LEGAL REQUIREMENTS FOR PREPARING THE 1998 BUDGET State Law Time Actual 1997 Major Steps in Budget Preparation Limitations Date 1. Request by city clerk to all department By second Monday in September 8 heads and those in charge of municipal September offices to prepare detailed estimates of revenues and expenditures for next fiscal year (calendar year). 2. Estimates are to be filed with the city clerk. By fourth Monday in September 22 September 3. Estimates are presented to the chief On or before the first October 1 administrative officer (CAO) for business day in the modifications, revisions or additions. third month prior to City Clerk must submit to CAO proposed beginning of the fiscal preliminary budget setting forth the year complete financial program, showing expenditures requested by each department and sources of revenue by which each such program is proposed to be financed. 4. Chief administrative officer prepares At least 60 days before October 31 preliminary budget and budget the ensuing fiscal year message and files with the city legislative body and city clerk. 5. Clerk publishes notice of filing of Published during the October 31 through preliminary budget with city clerk and first two weeks in November November 14 publishes notice of public hearing on final budget once a week for two consecutive weeks. 6. The legislative body must hold a public Before legislative body votes hearing on revenue sources for the coming on property tax levy. Dead - year's budget, including consideration of lines for levy setting are in possible increases in property tax revenues. item 8 below. 7. Setting property tax levies. November 28 for Seattle, November 25 towns, and code cities (Council Meeting) 8. The legislative body, or a committee Prior to the final hearing November 3 through thereof, must schedule hearings on the November 30 budget or Parts of the budget, and may require the presence of department heads. 9. Copies of proposed (preliminary) budget Not later than six weeks November 20 made available to the public. before January 1 10. Final hearing on proposed budget. On or before first Monday Must begin on or of December, and may be before December 2 continued from day -today (November 28 but no later than the 25th Council Meeting) day prior to next fiscal year 11. Adoption of budget for 1998. Following the public hearing December 3 through and prior to beginning of December 31 the ensuine fiscal vear. 08budg&wud Al IN,;Mltril 6 § E ) x2 — �& B5 oC4) §m ul Rs ow kkk 5 2 2� � kzw U§2 ) | n1 1r►vi WIL.IrI % CITY OF EDMONDS =NERAL FUND - REVENUE/EXPENDITURE FORECAST TREND �-OR THE YEARS ENDED DECEMBER 31, 1994 - 2001 ----------Actual------------ --------------Estimated---- ------ _ 1994 1995 1996 1997 1998 1999 2000 2001 1-AVENUES $13,874,195 $14,976,621 $16,331,554 $18,720,212 $18,199,970 $19,200,000 $20,134,000 $21,035,000 exp. Incr. > > 1.0 % 3.5 % 4.0 % r'IPENDITURES _ 13,583,272 15,142 365 16,668,296 17.797,216 19 192,060 19,449,000 20,130,000 20,935,000 LWDING CASH $944,220 $778,476 $441,734 $1,364,730 $372,640 $123,640 $127,640 $227,640 $22,000,000 $21,000,000 f $20,000,000 $19,000,000 $18,000,000 $17,000,000 $16,000,000 $15,000,000 $14,000,000 $13,000,000 a- 1994 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 1S P:WEPORTS\6UDGET\HISTAD2XLS 2001 1/29M 1995 1996 1997 1998 1999 —o— Revenues - -tr - Expenditures 2000 2001 Al IAt;HMLN Page 1 of 2 5 General Fund 1998 Revenue Conditions/Assumptions 1. Revenues from pending annexations are not included. If annexations are approved, the contract with Fire district 111 will terminate and result in a loss of about $460,000. However new revenues will offset this amount and more. 2. Assessed property valuations increase 1.9%. 3. New construction property valuations increase $20 million. 4. The maximum amount of property tax has not been levied, leaving $240,000 carried over from 1994 & 1995. 5. Property tax revenue is increased by the 106% limit. Each 1% increase generates approximately $53,000. 6. EMS property tax revenue is based upon a rate of 50ct. Revenues have been increased by $132,000 which will be used to offset the ALS transport fee billings. 7. Sales tax revenue is generally increased by 4% in each of the years except for the construction of the new high school, remodel of Seaview Elementary, and rebuilding of the marina in the following years: Description 1996 Elementary school ($5.2 mil.) $11,000 High school ($29.9 mil.) 15,000 Marina ($19 mil.) * 0 Totals $26.000 * See Leasehold Excise Tax, #13. 1997 1998 $33,000 $-0- 178,000 61,000 I19.000 42.000 8. Gas Utility Tax for 1996 takes into account the establishment of a reserve for a refund request from Washington Natural Gas in the amount of $78,761, which goes back to 1992. The amount of $78,761 is now included in the 1997 revenue figure. Adjusting for this, the 1998 figure was decreased 2%. 9. Cable TV franchise fees were budgeted with a 5% increase due to annexations. 10. Telephone Utility tax was budgeted with an 8% increase due to annexations. 11. Electric Utility tax was budgeted with a 10% increase due to annexations- v ftenfd/word Page 2 of 2 12. Water Utility tax was budgeted at 12% increase in 1998 due to a rate increase to be recommended from a consultant study. 13. Leasehold Excise Tax because of the Port circumstance, 1997 revenues is projected to be about $36,000 less. Revenue for 1998 was increased by $37,300 over 1997. 14. Gambling tax increased by 7% in 1997 and then decreased by $17,000 or 4.6% in 1998 due to a change in the law. 15. Buildins permits were decreased by $68,300 or 19.1% in 1998. The reason being that in 1997 permits were issued for the new high school, remodel of an elementary school and restoration of the Port. 16. Sales Tax E ualiaation revenues decrease by $592,000 due to the incorporation of more cities. 17. Motor Vehicle Excise Tax was decreased by $30,100 or 7.0% in 1998 due to the change in law which requires 1/3 of this funding source to be used for Public Health Districts. 18. Liquor Profits have been decreasing since 1992 with a slight decrease anticipated for 1998. 19. Liquor Excise Tax has been decreasing since 1993 but increased by 8% in 1997. A slight decrease is anticipated in 1998. c:ssgmWwora CITY OF EDMONDS Genera/ Fund - Revenue Trend For The Years 1996 - 1998 MACHMENT 6 ORIGINAL CHANGE CHANGE ACTUAL BUDGET ACTUAL Incr/(Decr) BUDGET Incr/(Decr) DESCRIPTION 4996 1997 1997 S 96 i4F8 BEGINNING CASH, January 1 $ 778,486 $ 283,790 $ 441,734 $ 157,944 55.7% $1,364,730 $922,996 208.9% REVENUE: Regular Property Tax' 4,867,348 5,321,300 5,290,927 (30,373) -0.6% 5,683,000 392,073 7A% EARS Property Tax 924,552 1,153,700 1,138,603 (15,097) -1.3% 1,308,000 169,397 14.9% Sales Tax 2,884,435 3,029,000 3,651,066 622,066 20.51/6 3,308,360 (342,706) -9A% Gas Utility Tax 177,657 260,200 357,052 96,852 37.2% 362,330 5,278 1.5% TV Cable Franchise 136,243 133,400 192,775 59,375 44.5% 202,610 9,835 5.1% Telephone Utility Tax 613,004 576,000 631,389 56,389 9.8% 684,530 53,141 8.4% Electric Utility Tax 866,836 886,000 875,380 (10,620) -1.2% 967,770 92,390 10.6% Water Utility Tax 166,901 185,000 168,394 (16,616) -9.0% 169,000 20,616 12.2% Leasehold Excise Tax 108,566 103,200 82,010 (21,190) -20.5% 110,000 27,990 34.1% Gambling Tax 345,192 370,000 366,985 (3,015) -0.8% 350,000 (16,985) .4.6% Alcohol Beverage Licenses 0 0 0 0 #DIV/O! 0 0 #DIV/O! Prof & Occupational Licenses 0 0 0 0 #DIV/01 0 0 #DIV/01 Amusement Permits 8,180 9,000 9,490 490 6.4% 9,400 (90) -0.9% Business License Penalties 980 1,500 938 (562) -37.5% 1,250 312 33.3% General Business Licenses 50,635 46,000 53,547 7,547 16.4% 53,900 353 0.7% Business Fire P®rmits 470 1,000 475 (525) -52.5% 500 25 5.3% Garbage Utility Franchise 9,875 12,000 9,870 (2,130) -17.8% 9,600 (270) -2.7% Building Permits 246,391 242,400 358,294 115,894 47.8% 290,000 (68,294) -19.1% Animal Licenses 11,499 13,200 10,918 (2,282) -17.3% 11,500 562 5.3% Street Curb Permits 10,520 12,000 15,335 3,335 27.8% 13,000 (2,335) -15.2% Bike, Gun & Party Permits 7,855 6,300 7,001 701 11.1% 7,000 (1) 0.0% Federal & State Grants 42,241 43,600 44,179 579 1.3% 63,150 18,971 42.9% COPS-FAST/UNIVERSAL Grants 25,000 99,000 99,000 0 0.0% 156,250 57,260 57.8% Hospital Healthcare 24,000 25,000 24,000 (1,000) -4.0% 25,000 1,000 4.2% Trailer/Camper Excise Tax 9,904 10,500 9,998 (502) -4.8% 11,260 1,262 12.6% Motor Vehicle Excise Tax 478,491 414,000 430,254 16,254 3.9% 460,400 30,146 7.0% PUD Privilege Tax 100,101 103,000 110,012 7,012 6.8% 104,000 (6,012) -5.5% MVET- Sales Equalization 648,069 824,000 979,907 165,907 18.9% 386,000 ;591,907) -60.4% Liquor Excise Tax 101,310 97,600 105,472 7,872 8.1% 112,080 6,608 6.3% Liquor Board Profits 192,031 188,400 197,840 9,440 5.0% 196,360 (1,480) -0.7% Hospital Security 306,010 301,350 309,761 8,411 2.8°k 352,000 42,239 13.6% Woodway Fire Protection 126,110 146,300 137,778 (6,622) 5.8% 152,830 15,052 10.9% Fire Protection-District#1 495,386 431,200 454,968 23,768 5.5% 270,000 (184,968) -40.7% School District Safety 15,367 15,400 15,399 (1) 0.0% 17,400 29001 13.00/a Sale of Mapslltems for Resale 1,143 1,700 830 (870) -51.2% 1,000 170 20.5% General Government Fees 10 2,000 0 (2,000) -100.0% 0 0 #DIV/01 Home Detention/Booking Service 2,100 1,000 3,630 Z630 263.0% 2,000 (1,630) -44.9% Fire Inspection Fees 1,967 1,700 1,585 (115) -6.8% 1,700 115 7.3% Ambulance Transport Fee 0 97,000 0 (97,000) -100.0% 0 0 #DIV/01 Engineering Fees 60,742 26,000 10,639 (15,361) -59.1% 20,000 9,361 88.0% Storm Drainage Fees 2,460 3,500 3,722 222 6.3% 3,500 (222) -6.0% Animal Control Shelter Fees 4,107 3,500 4,733 1,233 35.2% 3,700 (1,033) .21.8% Zoning/Subdivision Fees 17,263 19,800 19,083 (717) 3.6% 20,460 1,397 7.3% Plan Check Fees 117,360 125,800 164,423 38,623 30.7% 127,000 (37,423) -22.8% CerbPhoto/Rec Search Fees 3,383 4,300 4,987 687 16.09/6 4,000 (987) .19.8% Shoreline Revlew/Mgmt Permit 6,298 5,500 4,990 (510) .9.3% 5,000 10 0.2% Swim Pool Entrance Fees 44,291 45,000 41,306 (3,694) -8.2% 46,000 4,694 11A% Swim Pool Locker Fees 878 500 784 284 56.8% 900 116 14.8% Swim Class Fees 39,396 45,000 40,422 (4,578) -10.2% 47,000 6,578 16.3% Cultural/Recreation Fees 492,822 488,000 521,124 33,124 6.8% 546,500 25,376 4.9% Service Charge to Utility 470,000 497,400 492,775 (4,625) -0.9% 516,000 23,225 4.7% Interfund Services 69,637 98,800 64,363 (34,437) 34.9% 71,200 6,837 10.6% Court Fines & Forfeitures 505,189 529,100 553,241 24,141 4.61% 592,310 39,069 7.1% Interest Earnings 85,937 81,100 73,668 (7,432) -9.21/6 84,000 10,332 14.0% Contracts/Notes/Acct Rec. 20,558 27,000 21,875 (5,125) -19.0% 25,000 3,125 14.3% Ferry Parking Lot 32,603 32,000 32,923 923 2.9% 33,000 77 0.2% Space/Facility Rentals 74,149 77,500 84,781 7,281 9.4% 75,000 (9,781) -11.5% Facility Leases 88,838 80,500 90,448 9,948 12.4% 83,500 (6,948) -7.7% Vending Machines 1,955 2,100 1,213 (887) -02.2% 2,200 967 81.4% Sale of Junk/Unclalmed/ Assets 1,651 5,000 1,498 (3,502) -70.0% 4,000 29502 167.09/6 Miscellaneous 23,768 17,700 11,032 (6,668) -37.7% 14,500 3,468 31.4% Transfer From Other Funds 163.060 0 331,130 331,130 #DIV/01 0 (331,130) -100.0% TOTAL REVENUE $16,331,544 $17,378,050 $18,720,212 $1.342,162 7.7% 518,199,970 (5 4 2.f!'•o TOTAL BEG. CASH & REV. $17,110.030 $17,661,840 $19.161,946 $1.500,106 8.5% $19,564,700 $402,754 2.1% TOTAL REVENUE INCR. - $ $1,353,543 $2,388,668 ($520,242) TOTAL REVENUE INCR. - % 9.04% 14.63% -2.78% P:UiEPORTS\6l1DOE-RREVENUE\REVTRND.XLS 19981w (2) 1I28498 so ATTACHMENT 7 General Fund 1998 Expenditure Conditions/Assum tions 1. Expenditures from pending annexations are not included. 2. All salaries have been increased by 90% of the CPI or 3.33%. 3. The following tabulation shows the interfund transfers: Fund 1997 1998 Fire/Aid Vehicle, #005 $50,000 $50,000 Travel/Training & Equipment, #008 191,460 243,880 LEOFF Medical Insurance Reserve, #009 30,000 -0- Community Request Grant, #019 -0- 25,000 Street, #111 123,600 -0- Building Maintenance, #116 94,000 120,000 Municipal Arts, #117 15,000 15,000 Council Contingency, #119 322,000 60,000 Special Capital, #126 79,370 -0- Cemetery Maintenance, # 13 0 50.000 52,000 Totals $95 30 $ 65.880 LEOFF Medical Insurance Reserve will be funded by the savings from the medical self-insurance program. 4 With the transfer of $60,000 the Council Contingency Fund, #119 should have $160,000. This amount is totally unobligated. 5. Where vendor increases were not known, a CPI increase of 3.7% was used. 6. Medic 7 charge for 1997 was $398,000. Originally it was projected that $97,000 of this amount would be derived directly from ALS transport fee billings; however, since the fee was discontinued on October 1, there may be a shortfall. The 1998 amount was increased to $451,600. 7. Sno-Isle Library District contract fee will increase 4.6% or $38,900 over 1997. Discussions with Sno-Isle representatives regarding "increases" are continuing. 8. Included in the Non -departmental budget is $35,000 for economic development. c:98genfdl/word ATTACHMENT 8 City of Edmonds Service Expenditures For the Years 1993 - 1998 1993 1994 1995 1996 1997 1998 Fund # GOVERNMENTAL SERVICES: AWC S 13,700 $ 14,040 $ 14,410 $ 14,980 $ 17,527 $ 17,910 001 U. S. Conference of Ma ors 0 0 0 0 0 1.390 001 National League of Cities 2,500 2,700 1 2,035 2,116 2,500 2.840 001 Puget Sound Regional Council 12,670 13,400 10,640 12,047 12,047 13,500 001 Snohomish County Tomorrow 8,960 4,000 4,580 3,980 4,311 4,600 001 Snohomish County Committee for Improved Transportation SCCI 300 300 300 300 300 300 001 Snohomish County Cities & Towns 0 0 0 0 0 100 001 Total of Governmental Services S 38 130 S 34 "0 $ 31,965 S 33 403 36,685 $ 40,640 FCQNOM/C DEVELOPMENTAL SERVICES :Edmonds Chamber of Commerce S Boo $ 660 s 660 S 780 S 400 $ 500 001 Snohomish County Economic Development Council 2,300 2,600 2,000 2.000 2,500 2,800 001 Snohomish County Chamber of Commerce Soo 600 600 800 800 800 001 Economic development icity projects)0 0 0 0 6,750 10,000 001 (Economic development matching funds 0 0 0 0 0 20,000 001 Edmonds Alliance for Economic Development EAED 0 0 0 12,000 7,500 15.000 001 EAEDIEVB restricted for tourismpromotion) 30,000 30,000 30,000 30,000 30,000 30,000 120 Total -of Economlc Developmental Services $ 33,400 $ 33,860 $ 33,260 $ 45,580 $ 47,950 S 79.100 HUMAN SERVICES: Senior Center contracted services S 27,500 S 30,300 S 36,600 $ 35,000 $ 35,000 $ 36.050 001 Senior Center transfer to FD. #116 for maintenance 4 000 0 24,000 9 200 27 S00 10,000 116 Senior Center (special projects) 4,000 001 IMunici al Arts 15,000 15,000 15,000 15,000 15,000 15,000 117 'Teen Hoe 0 0 0 0 10,000 0 001 Miss Edmonds Scholarship 0 0 500 Soo 500 500 001 IBo s& Girls Club 0 0 0 26,000 0 0 116 Sister Cities Commission 1,500 2,000 2,000 2,000 5,000 5.000 623 'Korean Veteran's War Memorial 1.250 0 0 0 0 0 001 Pathwa s for Women 9.990 0 0 0 0 0 001 (For Unanticipated Community Requests 0 0 0 0 0 25.000 019 Total of Human Services I i S 59,320 S 47,300 $ 82,100 $ 117,700 $ 93.000 $ 91,550 Total of Economic Developmental & Human Services $ 92,720 $ 81,160 $ 115,360 $ 133,280 $ 140,950 $ 170,650 V REPORTS&AOETE+ . v. - n GENERALFUND Al !AVtlil IA it REVISIONS TO THE 1997 BUDGET 1997 ORIGINAL BUDGET Less Actual Expenditures Budgeted Items Not Expended Expenditures from Original Budget 1997 Revisions: Councilmember to attend NLC Breathing apparatus Economic Alliance payment Security labor contract Dive Team Permit Technician position Other labor contract settlements Accounting Manager position Electrician position Snohomish County publication Extension on police trailer lease Custodian position Debt payment on new City Hall Census for annexation Fire labor settlement Skyhawk Sportscamp Senior Center floor repairs Add New authorized expenditures Adjustment to Medic 7 fee 1997 Actual Expenditures 1998 Budgeted Expenditures Less 1997 Actual Expenditures 1998 Budget Increase 1998 Salary Increases 1998 Benefit Increases All Other Increases PAREPORTS\BUDGET\EXPENSEWREVS NALS 1/26/98 $800 10,300 3,000 8,410 1,200 38,500 265,720 12,000 14,000 4,200 3,580 4,000 79,370 39,200 63,410 16,000 20,000 $17,517,640 (17,310,526) $207,114 $17,310,526 583,690 (97,000) $17,797,216 $19,192,060 (17,797,216) $1, 394, 844 906,134 247,527 1,153,661 $241,183 Y .r - r".I■V//M.J 'General Fund Departmental Increases by Department/Division For The Years 1996 -1998 ACTUAL VS. BUDGET ATTACHMENT 10 Increase/ Increase/ Increase/ Increase/ Increase/ Increase/ Dept./ Actual (Decrease) (Decrease) Actual (Decrease) (Decrease) Budget (Decrease) (Decrease) Div. # Dept./Div. 1996 Over Prior Over Prior 1997 Over Prior Over Prior 1998 Over Prior Over Prior Year Year Year Year Year Year 110 City Council 123,964 1.2% 1,477 121,086 -2.3% (2,878) 150,460 24.3% 29,374 210 Office of Mayor 133,331 3.1% 4,058 134,406 0.8% 1,075 160,020 19.1% 25,614 220 Human Resources 157,110 9.0% 12,965 146,014 -7.1% (11,096) 186,430 27.7% 40,416 230 Municipal Court 249,617 9.4% 21,385 251,574 0.8% 1,957 293,450 16.6% 41,876 310 Admin. Serv. Admin. 130,479 5.6% 6,965 136,958 5.0% 6,479 145,570 6.3% 8,612 320 Accounting 327,128 2.9% 9,133 375,143 14.7% 48,015 429,230 14.4% 54,087 330 Information Services 163,220 8.3% 12,440 144,722 -11.3% (18,498) 131,170 -9.4% (13,552) 340 City Clerk 332,702 -0.2% (762) 334,700 0.6% 1,998 457,040 36.6% 122,340 360 City Attorney 386,951 10.1% 35,624 409,376 5.8% 22,425 296,000 -27.7% (113,376) 390 Non -Departmental 2,624,533 -17.2% (543,585) 3,319,037 26.5% 694,504 3,244,210 -2.3% (74,827) 410 Police 4,591,323 17.6% 687,491 4,635,598 1.0% 44,275 5,292,790 14.2% 657,192 510 Fire 3,229,660 48.3% 1,051,250 3,366,925 4.3% 137,265 3,436,590 2.1% 69,665 610 Community Services 321,075 -5.9% (19,959) 320,769 -0.1% (306) 330,950 3.2% 10,181 620 Planning 478,865 7.1% 31,593 455,026 -5.0% (23,839) 547,360 20.3% 92,334 621 Building 267,040 19.5% 43,581 294,940 10.4% 27,900 341,400 15.8% 46,460 630 Engineering 538,594 7.7% 38,495 576,318 7.0% 37,724 659,690 14.5% 83,372 640 Parks & Recreation 933,046 6.2% 54,349 1,020,586 9.4% 87,540 1,134,750 11.2% 114,164 641 Grounds Maintenance 740,960 0.0% 134 770,640 4.0% 29,680 847,080 9.9% 76,440 650 Public Works 181,356 0.6% 1,031 188,665 4.0% 7,309 213,680 13.3% 25,015 651 Building Maintenance 757,348 6.1% 43,391 794,733 4.9% 37,385 894.190 12.5% 99,457 Totals 16,658,302 9.8% 1,491.056 17,797,216 6.8°Ia 1,128.914 19.192,060 7.8 W 1,394,844 P:(REPORTS\BUDGEnE%PENSEIDVACTUAL.%LS 1129/98 ATTACHMENT 11 City of Edmonds Peneral Fund - Expenditure Increases by Category For The Years 1995 - 1998 ACTUAL VS. BUDGET Increase/ Increase/ Increase/ Increase/ Increase/ Increase/ ode Actual (Decrease) Actual (Decrease) Actual (Decrease) (Decrease) Budget (Decrease) (Decrease) # Cate o 1995 Over Prior 1996 Over Prior 1997 Over Prior Over Prior 1998 Over Prior Over Prior Year Year Year Year Year Year EXPENDITURES: 11 Salaries 7,276,704 9.8% 8,684,101 19.3% 9,242,336 6.4% 558,235 10,148,470 9.8% 906,134 12 Overtime 245,539 11.4% 390,472 59.0% 338,639 -13.3% (51,833) 316,290 -6.6% (22,349) 23 Benefits 1,809,736 7.7% 2,169,468 19.9% 2,330,893 7.4% 161,425 2,578,420 10.6% 247,527 24 Uniforms & Clothing 83,839 72.5% 92,214 10.0% 61,732 -33.1% (30,482) 108,790 76.2% 47,058 31 Supplies 330,420 19.8% 368,974 11.7% 358,203 -2.9% (10,771) 410,420 14.6% 52,217 32 Fuel Comsumption 2,965 -58.1% 2,664 -10.2% 1,515 -43.1% (1,149) 4,000 164.0% 2,485 35 Small tools 20,692 120.5% 23,262 12.4% 29,191 25.5% 5,929 61,070 109.2% 31,879 41 Prof. Serv. 604,980 12.5% 630,675 4.2% 651,069 3.2% 20,394 755,760 16.1% 104,691 42 Communications 96,461 8.5% 119,335 23.7% 124,322 4.2% 4,987 145,140 16.7% 20,818 43 Travel 27,484 18.8% 36,675 33.4% 9,551 -74.0% (27,124) 26,060 172.9% 16,509 44 Advertising 21,638 12.3% 22,219 2.7% 26,176 17.8% 3,957 32,760 25.2% 6,584 45 Rental/Lease 39,598 66.6% 65,704 65.9% 89,362 36.0% 23,658 112,160 25.5% 22,798 46 Insurance 170,909 -11.7% 200,256 17.2% 226,661 13.2% 26,405 292,620 29.1% 65,959 47 Utilities 199,335 0.1% 207,231 4.0% 238,114 14.9% 30,883 254,870 7.0% 16,756 48 Repair/Maintenance 110,700 -15.1% 106,902 -3.4% 110,208 3.1% 3,306 122,790 11.4% 12,582 49 Miscellaneous 415,400 52.6% 465,800 12.1% 427,715 -8.2% (38,085) 351,560 -17.8% (76,155) 51 Intergovernmental 1,781,728 3.2% 1,508,563 -15.3% 1,726,076 14.4% 217,513 1,947,390 12.8% 221,314 55 Transfers 1,061,030 39.8% 591,340 -44.3% 955,430 61.6% 364,090 565,880 .40.8% (389,550) 62 Building 4,508 --- 5,000 10.9% 5,177 3.5% 177 5,000 -3.4% (177) 63 Imprv. Other Than Bldg 1,975 --- 0 -100.0% 2,339 #DIV/01 2,339 4,000 71.0% 1,661 64 Machinery/Equipment 139,805 143.7% 138,340 -1.0% 180,284 30.3% 41,944 116,220 -35.5% (64,064) 71 Debt Service 406,543 0.2% 396,125 .2.6% 460,940 16.4% 64,815 454,870 -1.3% (6,070) 93 Interfund Supplies 109 -59.0% 120 10.1% 120 0.0% 200 66.7% 80 95 Interfund Rentals 316,986 17.0% 436,659 37.8% 196,684 -55.0% (239,975) 370,270 88.3% 173,586 98 Interfund Maintenance 2,419 90.0% 335 -86.2% 210 -37.3% (125) 50 -76.2% (160) - All Other Expenditures 5.743 ••• 5,868 --- 4,269 --- 1,599 7,000 --• 2.731 Totals 15.177,246 11.8% 16,668,302 9.8% 17.797,216 6.8% 1.128.914 19,192,060 7.8% 1,394,844 P:IREPORTSIBUDGETIEXPENSEICTACTUAL.XLS MOW 0000 OOOOOOOOOOOOOOOOOo0�0000 ee7HMENT 12 OD M co n w O! N O M w N w O! a r.- r- M O j a M r r O! a V a O Of O! at lc a ll7 lf! P M T r M! M tO N M t0 O! r t0 r M a O! N O W co N LO w M r tD T T T 0D M O! lfl tD N N t7f T r c0 O M t(! O C" T N 'Q M T V W T V N W W W to V 0 h T N C! 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C 5, « C C C y O -Ea o c E a E E E cL m o a E a to to ma,E� To 1 >a co p O c c c ° at c E ° to v ° o'o c �9 dines m t7 N ya O n t0 0 LO 46 T M cl CO 4 N M °° O tic 0 0 0 0 ao d y y E w� tea tea l�o u 0 u C C C y y C C C C fCc ICc r to A A A A L '00 13 9 L 9 7 7 7 7 7 7 7 7 Im C C C C C C C C y a N Y! H •cl 'N •N w C ClOIOIOO)a)OIO! r N M v LO t0 W InOf CD O! O! 'm O! C! T O! Of O! to r T T T T T T T w O z Page 1 of 3 1 8 S IZ E i on : c[ .:..n:: €B d e All Operating Funds (001, 007, 104, 111, 130, 411, 511) Dept./Div.- Description Amount_ GENERAL FUND: CITY COUNCIL Recording equipment $1,000 HUMAN RESOURCES Desks (3), VCR, table for training room $1,600 MUNICIPAL COURT Calculators $250 Chairs 700 Total $950 ADMIN. SERVICES ADMIN. Wipe board & furnishings for conference room $250 ACCOUNTING Shelves $200 Floor mats 350 Calculators (4) 1.050 Total $1,600 CITY CLERK Chairs (3) $1,000 POLICE Administration First aid kits $150 File cabinet 400 Total $550 Records Management Headphone replacement $140 Chair 180 Total $320 Investigation Sensors for alarm $1,050 TVNCR 400 Tape recording system 190 Telephoto lens 320 Flashlights 280 First aid kits (required) 200 Total $2,440 Patrol First aid kits (required) $600 Electric tire pump 50 Camera cases (13) 300 Rifles (2) & magazines (4) 740 Dashmaster strobe 160 Telephones/cards/labor (4) for offices 1,500 Logo notebooks 1,100 Dive team equipment 1,780 Equipment for 3 new officers 5,850 Self-defense spray 150 Total $12,230 Social Oi)erations Emergency dashlights (2) $250 Microphones (2) 230 Total $480 K-9 Remote rear car -door opener $380 First aid kit 50 Total $430 P:\REPORTS\BUDGET\EXPENSE\EQUIP98.XLS SmallEquip 1/28/98 Page 2 of 3 moo c� ' ' nth' :Bud : . All Operating Funds (001, 007, 104, 111, 130, 411, 511) Dept./Div. Description Amount (POLICE CONTINUED) Crime Prevention Printing calculator $70 Word processor 300 First aid kits 50 Total $420 Trainin TV/VCR $400 National training bulletin 100 Total $500 Ordinance Enforcement Shelter equipment $300 Traffic Cellular phones (2) $200 First aid kits 150 Equipment for new officer 2,000 Drag sled 300 Total $2,650 Property Management Hand truck $100 First aid kit 50 Total $150 Hospital Security Printer $400 First aid kit 50 Total $450 Total Police Department $20,920 FIRE Suppression Tools & misc. $3,100 Trainin Handlights $100 EMS Handlights $150 Total Fire Department $3,350 PLANNING Projection screen, table, microphones $590 Miscellaneous small equipment 2,300 Equipment for new planner 1,200 Total $4,090 BUILDING Bookcase $200 Chair 300 Map/storage racks 1,400 NOAA radio 150 Camera 300 Emergency supplies 3,500 Plan storage containers 1,500 Plan shelving 3,000 Breakroom table 200 Miscellaneous 300 Total $10,850 ENGINEERING Miscellaneous drafting supplies $2,100 P:\REPORTS\BUDGET\EXPENSE\EQUIP98.XLS SmallEquip 1/28/98 Page 3 of 3 ��tkn�futled�nthe�ud a# Gvde All Operating Funds (001, 007, 104, 111, 130, 411, 511) ❑e t.1Div. Description Amount PARKS & RECREATION Aerobics/Fitness. Mats and benches $1,000 Daps Game sets $500 Gymnastics Gymnastic apparatus $1,000 Mats 600 Vacuum cleaner 150 Stereo system 500 Total $2,250 Genera! Recreation Chairs for Anderson Center (replacement) $6,050 Darkroom timer 110 Total $6,160 Administration Calculators, lamps $300 Beach Ranaers PARKS MAINTENANCE FACILITIES MAINTENANCE CRIMINAL JUSTICE FUND [STREET -FUND OIEMETERY IMPROVE. FUND C-6MBINED UTILITY FUND: TREATMENT PLANT Miscellaneous maintenance tools I.EQUIPMENT.RENTAL:FUND: :: Small hand tools All Funds Total Cordless phone $150 Shelving 200 Total $350 5necial Events Stanchions $300 Total Parks & Recreation $10,860 Backpack blowers, weedeaters $1,500 Hand tools $1,000 General Fund Total $61,070 Instructional videos $500 Office equipment for court officer 350 First aid kits (3) 150 Total $1,000 Tools for new employee $500 Office chair $250 $3,500 $69,820 P:\REPORTS\BUDGET\EXPENSE\EQUIP98.XLS SmallEqulp 1/29/98 �-'-"' f[ Ii� G U .. 98 d G d. All Operating Funds (001, 007, 104, 111, 130, 411, 511) Page 1 of 3 Dept./Div. ENEi,AL i"UND- CITY COUNCIL OFFICE OF THE MAYOR ^Description Amount Art purchase $500 Art purchase $500 Workstation/computer for new Office Assistant 1.000 Total $1,500 HUMAN RESOURCES Workstation/computer for new Office Assistant $1,000 MUNICIPAL COURT File cabinets (2) $3,600 Fax machine 900 Total $4,500 ACCOUNTING Workstations (3) $9,990 CITY CLERK Workstation for admin. assistant $900 Workstation for new employee 2,910 Total $3,810 POLICE Administration Workstation (replacement) $2.000 EOC radio (1/3 cost) 1.500 Total $3,500 Records Management Microfilm reader/printer (replacement) $4,020 Patrol 35mm camera $530 Ballistic shield (rifle) 4,450 Rifle system 3,250 Spike strip 550 Vehicle equipment (new) 19,010 Tasertron with sights 1,090 Total $28,880 Special Operations Night vision monocular $1,800 Traffic 35mm camera $530 Property Management Camera $530 Safe for evidence room 1,150 Total $1,680 Total Police Department $40,410 FIRE Syppression Fire hose (replacement) $6,450 Portable radios 2,750 Nozzles, minor tools, miscellaneous 450 Miscellaneous 1,000 Total $10,650 P:\REPORTS\BUDGET\EXPENSE\EQUIP98.XLS Equipment 1/28/98 Page 2 of 3 E;S:S:E:i:: 9$ Eq i en Cr lr€ d$Ki i fie Bud @ ( 0 0164j ........ All Operating Funds (001, 007, 104, 111, 130, 411, 511) Dept./Div. (FIRE CONTINUED) fZIW_101011 •Le3 Description Amount EMS Rescue kits $1,250 Portable radios 750 Pagers 500 Total $2,500 Total Fire Department $13-150 Drafting table $500 Workstation for new Planner 1,800 Podium for meeting room 800 Total $3,100 ENGINEERING Traffic software $5,000 Plan storage files 1,500 Traffic counters 2,000 Total $8,500 PARKS & RECREATION Gymnastics Apparatus $2,000 Aquatics Lifeguard chair, tot dock $2,750 General Recreation Beseler enlarger for darkroom $700 Special Events Portable PA system $1,150 EZ-UP canopy 1,160 Total $2, 310 Total Parks & Recreation $7.760. PARKS MAINTENANCE Portable arc welder/generator $1,400 Ballfield groomer 9,500 Wire locator 3,000 Blower for mower 2,600 Total $16,500 FACILITIES MAINTENANCE Floor scrubber $3,800 Vacuums (2) 1,700 Total $5,500 General Fund Total $ 116,220 1 1k�1 I iU tot FUND Laser printers (4) $7,200 Hardware, software for optical imaging 14,050 Criminal Justice Fund Total $21,250 3 :N C) GEI IENT PON DD Video camera $1,000 Pager transmitter 630 (shared with Lynnwood and Mtlk. Terrace) Drug Enforcement Fund Total $1,630 P:\REPORTS\BUDGET\EXPENSE\EQUIP98.XLS Equipment 1/28/98 1 '' ie ....de8 E d g4 All Operating Funds (001, 007, 104, 111, 130, 411, 511) Page 3 of 3 Dept./Div. IO'f'A - s`07N0; EWTERY iMPROV FUND' GDMHINED TILITY FUND: DRAINAGE Description Amount Bucket truck $17,000 Portable barrier 3,100 Root cutter 1,100 Jack hammers (3) 3,300 Street Fund Total $24,500 Utility turf trailer Vactor truck replacement WATER Truck replacement (2) Maintenance management software Jackhammer Safety equipment Asphalt plate tamper Pressure washer Total SEWER Truck replacement (2) Maintenance management software Workstation (replacement) Autocad mapping Autocad software upgrades Jackhammer Safety equipment Roadplates Total TREATMENT PLANT Shop equipment Communications Testing equipment Operating equipment Replace 386 office computer Plant equipment Total Combined Utility Fund Total Unit #22 flatbed Unit #32 flatbed Unit #41 flatbed Unit #80 flatbed Unit #45 paint trailer Unit #56 roller Unit #94 vactor Unit #104 Astro van Unit #100 bucket truck Shop equipment: Floor jacks (2) Wheel balancer Drill press A/C recycler Equipment Rental Fund Total All Funds Total $10,000 $75, 000 $15,000 5,000 2,000 5,000 2,000 2,000 $31,000 $15,000 5,000 3,330 7,000 2,500 2,000 5,000 2,000 $41,830 $4, 000 8,000 5,800 1,250 3,000 6,500 $28,550 $176,380 $25, 000 25,000 25,000 25,000 5,000 18,000 220,000 23,000 51,000 3,000 5,000 1,000 5.000 $431, 000 $ 780,980 P:\REPORTS\BUDGET\EXPENSE\EOUIP98 XLS Equipment 1/28/98 DID YOU KNOW THAT...... JSCtCI_fAN:E: 60S !FACTS .. .... The City of Edmonds has 3,175 ordinances that have been passed by the different City Councils since 1890. All of these ordi- nances are on file in the City Clerk's Office. U.S. flags are displayed around the City 10 times a year in recogni- tion of various holidays and special occasions. These flags are in- stalled and maintained by the Edmonds Lions Club. The City pays $300 a year to have 17 flags displayed at Cen- tennial Plaza. Check It Out! The City of Edmonds has its own HOMEPAGE ON THE INTERNET. Citizens can access information about City Council - members, agendas for City Council meet- ings, a calendar of events throughout the community, information about city govem- ment in general, plus other items of inter- est. You can send comments or questions di- rectly to us via the e-mail address on our HOMEPAGE: http://ourwodd.compuserve.com/homepage s/city_of edmonds_wa/ Before you cut a tree down on your prop- erty, call the City's Planning Division at 771-0220. Some areas of the City are re- quired to obtain a permit prior to removal of trees. Generally, sites that require permits prior to tree removal include: Steep slopes; properties which are capable of being sub- divided; and areas adjacent to streams and wetlands. Please call first to obtain a de- termination from the Planning Division prior to any removal. The very first ordinance (law) passed by the City of Edmonds in 1890 dealt with liquor laws; the second ordinance dealt with house of ill -fame, and the third dealt with gambling. Up until 1995, the zoning maps produced by the City had to be done by hand on pur- chased maps, which required a lot of man- ual changes. Today, thanks to the City's advanced technology, they are mostly done on in-house computers. Out of tie property taxes ydv pay as an Edmonds.land owner, only 22.75% actually goe$jnto the City coffers.. The rest is dis- persed to the Park, 'County, Hospital, and Schools as follows: City (special) City (EMS) °/Q City (regularj:. -. °fa _ 22,37% Port County{ `` f'. 11:790 :. Hospital` 300°/o Schools (Inca€) =2:0:3°l0 .. Schools (state) ..... Z$1s TOTAL 100,00% DID YOU KNOW THAT.... DEMOGRAPHIC FACTS.::: The City does not collect a B & O tax. There has never been a B & O tax in Edmonds. The City Council has always opposed one because such a tax is regres- sive and an obstacle to business growth. The B & O tax businesses pay in Edmonds is a State tax and stays in the State budget. No part of it is channeled back to Edmonds. The City of Edmonds employs 40 uni- formed Firefighters and 51 uniformed Po- lice Officers. Forty eight (48%) percent of the City's annual General Operating Budget is used to fund the public safety depart- ments --Police and Fire. The average cost for salary and benefits for a Police Officer and Firefighter with five (5) years of service time is listed below: POLICE OFFICER Salary $50,850 Benefits 13.900 TOTAL $64,745 FIREFIGHTER Salary $50,935 Benefits 13,90 TOTAL $64,835 Annexations in 1997 increased the popula- tion of Edmonds by 3,386 to 38,856. In 1908, the population of Snohomish County was 1,546. The population of Edmonds was 1, 114. In the 30 years between 1910 and 1940, the population increased by only 178. The City added more people (15,668) be- tween 1960 and 1970 than in any other decade in its history. This was primarily due to annexations occurring in the north- ern half of the City. By comparison, the City grew by only 3,065 people between 1980 and 1990. Increases in population in Edmonds for the 20 year period between 1992 and 2012 without annexations are projected to be 6,035. Overall, approximately 95% of the City is developed. Of the remaining 5%, 3/4 is designated for residential use and 1/4 is designated commercial and industrial. WASTEWATER TREATMENT PLANT FACTS In 1996, a consulting firm analyzed the op- erating costs of the Treatment Plant and confirmed that Edmonds has a most cost- effective operation, verifying the value that Edmonds residents receive from this city division. DID YOU KNOW THAT.... Other local agencies send flows to the Edmonds Wastewater Treatment Plant and therefore share approximately 57% of the operating costs with the City. Expenses are shared in the fol- lowing estimated percentages: Mountlake Terrace 19% King County 17% Olympic View Water/Sewer District 15% Shoreline Wastewater Management District 6% The Plant receives power from two different electrical substations in order to provide redundant power in the event one should fail. An emergency generator has been installed as an added safeguard in the event the PUD sources fail. The Edmonds Wastewater Treatment Plant serves an equivalent population of ap- proximately 80,000. The Wastewater Treatment Plant pays $270,100 a year in utility payments. Electricity $178,800 Diesel $43,000 Natural Gas $10,700 Ash Disposal $37,600 The Edmonds Wastewater Treatment Plant treats an annual average of 9.1 million gal- lons of sewage per day. Tours for individuals and groups are of- fered to the public. Contact the Treatment Plant, 771-0237, to schedule a visit. The discharge permit from the Washington State Department of Ecology for the Wastewater Treatment Plant to pump treated water (effluent) into Puget Sound costs $48,000 a year. Approximately 500 tons of incinerator ash, the primary by-product from the Wastewa- ter Treatment Plant, are generated annu- ally. This ash is hauled to a local solid waste transfer station for disposal at an annual cost of about $38,000. Chemical expenses at the Wastewater Treat- ment Plant are approximately $72,500 a year. Solids Dewatering Aid $37,800 Disinfection $21,000 Dechlorination $7,500 Odor Control $6,200 All operators of the Treatment Plant are required to maintain two different certifica- tions licenses which are issued by the State of Washington. PUBLIC WORKS DEPARTMENT To provide police, fire, public works, engi- neering, planning, building inspection, and parks and recreation services in 1997, 88,483 gallons of fuel was consumed by city vehicles. The 911 Emergency number should be .used to report street, sewer, and water problerns, such as breaks in water lines. There are 177 miles of water mains, 186 miles of sanitary sewers, and 125 miles of streets and roadway in the City. DID YOU KNOW THAT.... Edmonds pays approximatelyY $123,600 a year just for the elec:)Mr - tricity for the 2,325 street lights throughout the City. In 1997, the Street section of the Public Works Department employed 12 people — the same number it employed in the 1970's. Sanding crews and the street sweeper crews work overtime when it snows in Edmonds! During a typical snow storm, the City's 3 sanding trucks spread sand on city streets as needed in the following priority: 1. Major Arterials, 2. Bus Routes, 3. Residential Streets. After the snow melts, the street sweeper is sent out to pick up all the sand that was deposited just a few days earlier! Some of the sand can be re -used if it is clean enough. If not, it is hauled to an approved disposal site. t Street maintenance staff inspect and maintain approximately 4,625 catch basins and man- holes throughout the City. Call the Public Works Facility, Street Sec- tion, 771-0235, for street sweeping or sanding requests. Edmonds citizens use 1.1 billion gallons of water per year. Normal street sweeping is done by the fol- lowing schedule: • Downtown streets --once a week; • Residential, curbed streets--4 times a year or as needed; ■ All others --as needed. Sidewalks are the responsibility of the property owner. The City does not fund installation or maintenance of them. Own- ers can build a sidewalk on their property themselves, or they can get together with their neighbors to form an LID in their area to build sidewalks. Call the City's Engi- neering Department for further detail at 771-0220. Facility maintenance staff are responsible for the maintenance of the following 23 city - owned buildings: ✓ New City Hall Building; ✓ Public Safety Building (Police/ ✓ Fire Station #17/Court) ✓ Community Services Building ✓ Executive Building ✓ Finance Building ✓ Frances Anderson Center ✓ Library Building ✓ Senior Center ✓ Fire Stations #16 and #20 ✓ Civic Center Stadium ✓ Boys and Girls Club ✓ Old Public Works Building ✓ New Public Works Facility ✓ City Park Maintenance Building ✓ Meadowdale Clubhouse ✓ Edmonds Museum ✓ Chamber of Commerce Log Cabin ✓ Wade James Theater ✓ Public Safety Trailer ✓ Fishing Pier ✓ Cemetery Building ✓ Yost Pool Bath House DID You KNow THAT.... There are 14 sewage lift stations that pump to the Wastewater Treatment Plant. These must be main- tained weekly by Public Works Sewer staff. The City has 4 water reservoirs (2 con- crete/2 steel tanks) which are cleaned every 3 years. The Public Works Sewer staff TV's ap- proximately 30 miles of sewer pipe per year. (TVing is a method of detecting cracks, faults, and blockages inside the line by system.) a video cameras stem. This method of preventative maintenance has minimized considerably line breaks and sewer back- ups. Podct DEPA�TIIIINT FACTS;;; The Police Department has 1.3 officers for every 1,000 Edmonds citizens. There is an average of 6 police officers on duty per shift, 3 shifts per day. It costs the City $75 to book a prisoner into the County jail plus $60 a day to house the prisoner in jail. In 1997, costs were $253,320. Anticipated total cost for pris- oner care in 1998 is approximately $250,000. Effective January 1, 1998, the minimum cost for a speeding ticket went from $66 to $71. This $5 increase, was mandated by the State Legislature, will go directly into a state fund to offset the cost of trauma care units. If you receive a ticket for speeding in a school or play- ground zone, the fine is dou- bled. The Judge cannot waive or reduce this amount. `rED PARTFA W cs..... The Edmonds Fire Department has 3 fire stations which are manned 24 hours a day, 7 days a week with 3 shifts of 4 Fire per- sonnel per shift --a Fire Lieutenant and 3 Firefighters --to maintain a minimum total of 9 persons per station per day. The 3 Edmonds Fire Stations are: Station #16--8505 Bowdoin Way. Station #17--250 5th Ave. N. Station #20--23009 88th Ave W. OEM& Fire vehicle numbers correspond to the station where they are based. For in- stance, Fire Engine #16 is located at Sta- tion #16. DID YOU KNOW THAT.... Average response times for fire and emergency aid calls in 1997, from the time of dispatch F5,01to arrival at the scene of the call, were: Aid Calls: 4 Minutes 52 Seconds Fire Calls 5 Minutes 30 Seconds The Edmonds Fire Department provides fire and emergency services to the citizens of Woodway and the Esperance area. Fire services for citizens in South Snoho- mish County are provided under the um- brella of a Mutual Aid Agreement. Under this agreement, fire and aid calls are dis- patched from SNOCOM to the closest fire station at the time the emergency call is received. This allows for faster response or for backup response if more help is needed than is available at a particular station. This means your call for help may be met by a fire or emergency team from a non - Edmonds station, but it assures that you will receive the fastest, best response pos- sible. There are 1,041 fire hydrants which must be serviced and maintained twice a year by the Public Works Water staff. The hy- drants are flushed, painted, and marked with blue buttons to enable fire personnel to locate them quickly. In 1908, Cleveland became the first large city to ban the sale and possession of fire- works with its city limits. Edmonds followed suit 85 years later in July of 1993 with an ordinance banning the sale, use, and pos- session of fireworks. PARKS & RECi Edmonds has 20 City parks consisting of a total of 231 acres. Edmonds' newest park—Brackett's Landing South —was completed in 1997. In De- cember, the City proudly accepted from the National League of Cities and CH2M Hill Company the 1997 James C. Howland Award for Urban Enrichment for cities un- der 50,000 for this new park. 27 young people (13-16 year olds) in the community volunteered over 5,000 hours helping over 450 younger children regis- tered in Parks & Recreation Summer Day Camps and Preschools in 1997. One half of the Park and Recreation's Frances Anderson Center is leased to ten- ants who provide recreational activities (ballet, sculpture, martial arts, etc.) and to children's activities (day care, Montessori, Sno King Youth Club, etc.) 28 children received Youth Scholarships to participate in Parks & Recreation activities in 1997. Most of the scholarship funds were raised by other children! DID You KNow THAT.... In 1997, readers of "Snohomish County Parent" newspaper voted two "Golden Bootie" awards to the Edmonds Parks De- partment: (1) Edmonds City Park playground was voted the best children's playground in Snohomish County, and (2) Marina Beach won the award for best beach for building sand castles in Snohomish County! The adult softball leagues in the City of Edmonds use 1,200 softballs each year. City Park was made handicapped accessi- ble (American Disabilities Act-ADA) and a new children's area was created in 1995. A new picnic shelter was opened in Septem- ber, 1996. Two more were constructed and opened in 1997. Citizens can reserve these shelters for private picnics by calling Parks and Recreation, 771-0230. Cigarette butts are the #1 litter problem on Edmonds beaches, which are designated marine sanctuaries. Over 500 butts were collected in an hour during a recent beach cleanup. Dog owners can allow their pets off -leash on the beach at the south end of Marina Park. Don't forget to bring your pooper scooper and bag! Other City parks where dogs are allowed (only in areas that are marked and leash and scoop laws are in effect) are: Yost Park, Sierra Park, Pine Ridge Park, Maplewood Park, City Park, Mathay-Ballinger Park, and Seaview Park. Yost Pool annually hosts over 40,000 visi- tors from Memorial Day to Labor Day weekend. In 1997, over 10,000 individual swim lessons were taught. Between April and September, the Parks and Recreation Department provides over 225 picnic rentals to groups at City Park. It not only is the most popular park, but also the oldest, with community use recorded prior to the 1930's. Over 10,000 people participated in struc- tured beach and forest interpretive pro- grams in 1997. Yost Pool swim team had 165 swimmers in 1997. They swam 30 laps per day for 40 days, equaling 132,000 laps or 1,875 miles! It is estimated that the City's Flower Program --hanging baskets and corner parks -- will cost approximately $60,000 in 1997, including labor. Yost Pool holds, on average, 250,000 gal- lons of water. There are approximately 125 garbage cans throughout the park system and in the downtown area during our peak use peri- ods. It costs approximately $9,000 per year to dispose of park trash. This is refuse cost only and does not reflect staff time to re- move the litter. DID YOU KNOW THAT.... Approximately 3,000 people attended the Arts Commission Sunday Concerts in the Park and Thursday Family Concerts last summer. The park concerts attract visitors from other parts of the country as well as from all over the greater King and Snoho- mish County areas. The Library Plaza Room is one of the most popular locations for wedding receptions. f '` Annually, the Park Division facilitates over 100 rentals for weddings and receptions. On an } average, this equals approximately 2, sometimes 3 weddings a weekend! Edmonds Parks and Recreation Depart- ment partnered with 30 community organi- zations in 1997 for special events and proj- ects. OTHER FUNDS Following is a cross reference listing for funds other than the 001 General Fund. This should help you locate these funds with their details and descriptions in the 1998 Budget book. :.• ,� .:....... t ::::: tarn > - u ct ' ' ` ..... Fs�nd i cfmit i tratar ' a No. 002 Cumulative Reserve/General Fund Administrative Services 300 38 005 Reserve Fire/Aid Vehicle Fund Fire 500 92 006 Emergency Financial Reserve Fund Administrative Services 300 007 Criminal Justice Activity Fund Police 400 _ _38 60 008 Travel/Training/Equipment Fund Administrative Services 300 _ 38 009 LEOFF Medical Insurance Reserve Fund Administrative Services 300 38 019 Community Request Grants Fund _City Council 100 10 104 Drug Enforcement Fund Police 400 _ 68 111 Street Fund Community Services 600 118 112 Combined Street Construction/Improvement Fund Community Services 600 146 113 _ Multimodal Transportation Fund Community Services 600 148 114 _ Street Beautification Fund Community Services 600 148 115 Underground Wiring Fund Community Services 600 148 116 Building Maintenance Fund_ Services 600 148 117 Municipal Arts Fund _Community Community Services 600 150 118 Memorial Street Tree Fund Communi Services 600 150 119 Council Contingency Fund City Council 100 10 120 Hotel/Motel Tax Fund Administrative Services 300 _ 40 121 Employee Parking Permit Fund Administrative Services 300 40 122 Edmonds Youth Scholarship Fund Community Services 600 152 123 Tourism Arts Commission Promotional Fund Community Services 600 152 124 Off Street Parking Fund Community Services 600 152 125 Park Acquisition/improvement Fund Community Services 600 154 126 Special Capital Fund Administrative Services 600 154 127 Gift Catalog Fund Community Services 600 154 130 Cemetery Improvement Fund Community Services 600 156 191 HUD Block Grant Fund Community Services 600 156 325 Capital Improvement Fund Community Services 600 158 326 Public Safety Building Construction Fund Community _ Services 600 158 411 Combined Utility Operation Fund/water-sewer Combined Utility Operation Fund/Treatment Ft Community Services 600 Community Services 600 128 142 412 Combined Utility Construction/Improvement Fund Community Services 600 158 413 Utility Bond Reserve Community Services 600 160 414 _Combined _Fund Capital Improvements Reserve Community _ Services 600 162 511 Equipment Rental Fund Communi Services 600 138 520 Self Insurance Medical Fund Office of the Mayor 200 19 610 Cemetery Maintenance Fund Community Services 600 162 617 Firemen's Pension Fund Fire 500 92 621 Special Library Fund Administrative Services 300 40 623 Sister Citv Commission Fund Office of Mavor 200 19 dm W inWord6\Budgetl0therFnd :r TABLE OF CONTENTS Readers Guide to the Budget..................................................................................... l BudgetProcess......................................................................................................... V Listingof Officials................................................................................................... VI Boardsand Commissions....................................................................................... VII Organizational Chart .............................................................................................. VIII BudgetOrdinance.................................................................................................... IX BudgetSummary................................................................................................... XIII Comparative Schedule of Budgeted Positions...................................................... XIV RevenueSummary................................................................................................ XV ExpenditureSummary........................................................................................... XVI General Fund Revenue............................................................................................. 1 General Fund Expenditure Summary........................................................................ 6 CITY COUNCIL 100 ExpenditureSummary......................................................................................... 7 Administration...................................................................................................... 8 Community Request Grants Fund 019.............................................................. 10 ContingencyFund 119....................................................................................... 10 OFFICE OF THE MAYOR 200 ExpenditureSummary......................................................................I................ 12 Administration.................................................................................................... 13 HumanResources............................................................................................. 13 MunicipalCourt .................................................................................................. 15 Self Insurance Medical Fund 520...................................................................... 19 Sister City Commission Fund 623...................................................................... 19 ADMINISTRATIVE SERVICES 300 ExpenditureSummary...................................................................................... 21 Administration................................................................................................... 22 Accounting........................................................................................................ 22 Information Services......................................................................................... 24 CityClerk.......................................................................................................... 26 CityAttorney..................................................................................................... 28 Non-Departmental............................................................................................ 30 Cumulative Reserve/General Fund 002............................................................ 38 Emergency Financial Reserve Fund 006.......................................................... 38 Travel/Training & Equipment Fund 008........................................................... 38 LEOFF - Medical Insurance Reserve Fund 009............................................... 38 Hotel/Motel Tax Fund 120................................................................................. 40 Employee Parking Permit Fund 121................................................................. 40 Special Library Fund 621.................................................................................. 40 POLICE 400 Expenditure Summary....................................................................................... 42 Administration.................................................................................................... 44 RecordsManagement........................................................................................ 44 Investigation....................................................................................................... 46 Patrol................................................................................................................. 48 SpecialOperations............................................................................................. 48 K-9 Unit.............................................................................................................. 50 CrimePrevention............................................................................................... 50 YouthServices................................................................................... ...... 50 Training.............................................................................................................. 52 Ordinance Enforcement..................................................................................... 52 Traffic................................................................................................................. 54 PropertyManagement....................................................................................... 54 Criminal Justice Activity Fund 007..................................................................... 60 DrugEnforcement Fund 104.............................................................................. 68 FIRE 500 Expenditure Summary..................................................................................... 75 Administration.................................................................................................. 76 FireSuppression.............................................................................................. 76 Fire Prevention & Investigation........................................................................ 78 Emergency Medical Service............................................................................ 82 FireStation #10............................................................................................... 84 Accumulative Reserve Fire/Med. Aid Vehicles Fund 005................................ 92 Firemen's Pension Fund 617........................................................................... 92 COMMUNITY SERVICES 600 ExpenditureSummary..................................................................................... 94 Administration.................................................................................................. 96 Planning......................................................................................................... 100 Building Inspection......................................................................................... 102 Engineering.................................................................................................... 104 Parks and Recreation.................................................................................... 107 ParksMaintenance........................................................................................ 111 PublicWorks.................................................................................................. 114 Facilities Maintenance................................................................................... 116 StreetFund 111............................................................................................. 118 Combined Utility Fund 411............................................................................. 128 DrainageDivision........................................................................................ 130 WaterDivision............................................................................................ 132 SewerDivision............................................................................................ 134 Treatment Plant Division............................................................................ 142 Equipment Rental Fund 511.......................................................................... 138 Combined Street Construction/Improvement Fund 112................................. 146 Multimodal Transportation Fund 113............................................................. 148 Street Beautification Fund 114....................................................................... 148 Underground Wiring Fund 115....................................................................... 148 Building Maintenance Fund 116.................................................................... 148 Municipal Arts/Public Arts Acquisition Fund 117............................................ 150 Memorial Tree Fund 118............................................................................... 150 Edmonds Youth Scholarship Fund 122.......................................................... 152 Tourism Promotional (Arts Commission) Fund 123....................................... 152 Off -Street Parking Fund 124.......................................................................... 152 Park Acquisition/improvement Fund 125....................................................... 154 Special Capital Fund 126............................................................................... 154 GiftsCatalog Fund 127.................................................................................. 154 Cemetery Improvement Fund 130................................................................. 156 HUDBlock Grant Fund 191........................................................................... 156 Capital Improvement Fund 325...................................................................... 158 Public Safety Building Construction Fund 326............................................... 158 Combined Utility Construction/Improvement Fund 412................................. 158 Combined Utility Bond Reserve Fund 413..................................................... 160 Capital Improvements Reserve Fund 414..................................................... 162 Cemetery Maintenance Trust Fund 610........................................................ 162 Proposed 1998-1999 Capital Improvements Program .................................. 164 OTHER INFORMATION BudgetingProcess........................................................................................ 170 Zero -Base Budgeting Process....................................................................... 171 Zero -Base Budgeting Process (Graph)......................................................... 172 CostCenter Groupings.................................................................................. 174 Cost Center Summary Form.......................................................................... 175 CostCenter Detail Form................................................................................. 176 Cost Center Summary Form (Supporting Information) .................................. 177 BARS Account Level Form............................................................................ 178 RankingSummary Form................................................................................ 179 RankingSummary......................................................................................... 180 Budgeting Process Illustration....................................................................... 182 Glossaryof Terms......................................................................................... 187 CITY OF EDMONDS 1998 BUDGET Reader's Guide to the Budget Overview The budget is a financial plan for the City, presenting a forecast of expected resources and the manner in which those resources will be managed during the fiscal year. This plan is communicated in the budget document in several different ways, employing a variety of financial tables, graphs and narratives. Summary information is provided first in various formats, followed by more detailed data at the fund level. General Fund detail is provided at the department level. The Reader's Guide is provided to highlight the kinds of information contained in the various sections of the budget and to inform the reader where particular information may be found. Each major section is outlined below. Introduction The Introduction Section provides the City organizational structure, a directory of City officials and a membership listing of the various Boards and Commissions. Budget Message The budget message provides an overview of the entire budget, articulating the issues and priorities of the official making budget recommendations. Budget Ordinances This section contains the two ordinances adopted by the City Council that finalizes the budget process. The first ordinance presented implements the budget, setting forth estimated revenues, appropriations and beginning and ending fund balances. The second ordinance sets the regular ad valorem levy for all taxable property situated within the boundaries of the City. Budget Process/Policies This section of the 1998 Budget begins with a budget preparation calendar outlining the budget process and time schedule. Narratives on budget policies and budget related financial management policies follow, providing the reader with a summary of the framework used to develop budged proposals in line with the needs and issues of the community. Budget by Fund The General Fund Section is divided into separate departments. Each department section begins with a detailed organizational chart. Next, is a summary page which includes a narrative describing the basic objective of the department. Included at the top of the summary are the budget figures for various services provided as well as those for all other Funds for which the Director is accountable and responsible. Expenditure information by classification type for 1997 and 1998 for the department is followed by expenditure line item detail for each department, providing prior year comparison data. c:guida/word CITY OF EDMONDS 1998 BUDGET Reader's Guide to the Budget The other funds are displayed in a summary manner. Each fund section only provides revenue line item detail and expenditure line item detail without a lot of narrative detail. The budget document contains data identifying specific revenue and expenditure accounts. The data in the budget is presented in line item format. Revenues and expenditures are assigned an account number in accordance with the State mandated Budgeting, Accounting and Reporting System (BARS). An example of a typical revenue account and a typical expenditure account is presented below: Revenue Account: 001.322.10.01.000 001 = The first three number identify the fund into which the revenue is placed (001 = General Fund). 322 = The second three numbers identify the generic revenue source (322 = Non - Business Licenses and Permits). 10 = The two numbers identify the specific revenue source (10 = Buildings, Structures and Equipment Permits). 01 = These two numbers are optional and the City uses them to further identify specific revenue sources (01 = Building Permits). 000 = The last three numbers are also optional and are used if the City wants to further identify the revenue source. They relate to the two numbers which identify the specific revenue source. Expenditure Account: 001.000.04.514.23.31.008 001 = The first three numbers identify the fund from which the expenditure will be made (001 = General Fund). 000 = These three numbers are used to identify a group of interdependent, closely related activities contributing to a common objective or a group of allied objectives. Program numbers are determined by each entity. This field is not used for this particular expenditure account. 04 = The next two numbers identify the city department responsible for the expenditure (04 = Finance Department). 514 = The next three numbers identify the service being provided by the department (514 = Financial and Records Services). c:guidetword II CITY OF EDMONDS 1998 BUDGET Reader's Guide to the Budget 23 - The next two numbers identify the specific activity being performed (23 = Budgeting and Accounting Services). 31 = The next two numbers identify the type of expenditure to be made (31 = Supplies). 008 = The last three numbers identify the specific expenditure (008 = Office and Operating Supplies). These three numbers are applicable only to this expenditure account and relate to the previous two numbers which identify the type of expenditure. The sixth set of numbers in the above example identifying the specific activity being performed are called the object. The chart below lists the available objects that can be used to explain the category of appropriation. For example, in the appropriation line item 001.000.04.514.23.31.008, the "31" is the object that identifies this expenditure as Supplies. Object # Description of Object # 10's SALARIES AND WAGES. Includes all full time and part time wages and overtime. ` PERSONNEL BENEFITS. Includes pension and disability payments 20's made on behalf of employees. This includes Medicare, Social Security, Deferred Compensation, Unemployment, and Worker's Compensation. SUPPLIES. Includes office and operating supplies. Power, water and 30's gas purchased for resale, items purchased for inventory or resale and small tools and minor equipment. OTHER SERVICES AND CHARGES. All professional services, 40's communications, travel, advertising, conferences, rentals and leases, insurance, utility services and repairs and maintenance charges. INTERGOVERNMENTAL SERVICES AND TAXES. Intergovernmental 50's professional services, intergovernmental subsidies from Federal Funds, interfund taxes and operating assessments, interfund subsidies, interfund contributed capital and fund close-outs. c:guidetword III CITY OF EDMONDS 1998 BUDGET Reader's Guide to the Budget Object # Description of Object # CAPITAL OUTLAY. Land, buildings and structures, other improvements, 60's machinery and equipment, construction projects and capitalized rentals and leases. DEBT SERVICE: PRINCIPAL. Includes General Obligation Bonds, 70's Revenue Bonds, Special Assessment Bonds, and Revenue Warrants. Also includes capital leases and installment purchases, anticipation notes, intergovernmental loans and other debt. DEBT SERVICE: INTEREST AND RELATED COSTS. Interest on short 80's and long term debt, debt issue costs, debt registration costs and other debt service costs. INTERFUND PAYMENTS FOR SERVICES. Includes professional 90's services, communications, supplies and insurance. OTHER INFORMATION The other information tab provides an example of a cost center, which is the basis for modified zero -base budgeting, a glossary of commonly used budget terms and other general information. vguidelword IV BUDGET PROCESS The budget document is developed in a manner to study and review the direction of the City of Edmonds. This document outlines the manner in which financial resources will be managed during the fiscal year. The course the City is taking can be changed through the allocation of resources. The major groups that participate in the budget process are the Mayor, City Council, Department Directors, Managers and interested Edmonds citizens. The budget document is read by a diverse audience. The budget must describe clearly and completely the nature and scope of policies, plans and programs for the year. The budget document is an opportunity for the public to acquire background information necessary to provide meaningful comment and feedback to members of the City Council and City staff during the year, The City of Edmonds budget process is designed to provide the essential structure for the financial planning, control and evaluation process of government, presenting a forecast of expected resources and the purposeful distribution of those resources. Once adopted, the budget is a formal expression of public policy on the City's objectives and priorities and on how resources will be provided to meet those objectives. The budget process and time limits are established by state law. The calendar for the City of Edmonds 1997 Budget is as follows: BUDGET PROCESS STEPS MAY SEPT OCT NOV DEC 1. Mayor's budget form for citizen input. 2. Estimates of revenue and expenditures prepared by,: departments 3. Estimates submitted to Finance Department for compilation 4. Mayor reviews requests M�.`A \< ' NI 5. Mayor's Preliminary Budget prepared and filed with City Clerk 6. City Clerk publishes notice of Preliminary Budget and 5^' public hearing 7. City Council conducts budget hearings 8. Copies of Preliminary Budget are made available to the y public 9. City Clerk publishes notice of public hearing on Final Budget 10. Final hearing begins by first Monday in December and concludes by 31st 11. Council adopts balanced Final Budget The financial aspects of the budget are monitored in regular monthly reports issued by the Finance Department comparing actual expenditures and revenues with the budget. In these reports, financial data is presented at the same level of detail as the final budget. The budget can be changed (amended) at any time after it is adopted by the City Council passing another ordinance in an open public meeting. The budget is reviewed during the year to identify any adjustments. ctudgprodword V LISTING OF OFFICIALS ELECTED MAYOR BARBARA S. FAHEY CITY COUNCIL PRESIDENT GARY HAAKENSON CITY COUNCIL DAVE EARLING TOM MILLER JOHN NORDQUIST MICHAEL PLUNKETT DICK VAN HOLLEBEKE JIM WHITE APPOINTED ADMINISTRATIVE SERVICES DIRECTOR ARTHUR HOUSLER COMMUNITY SERVICES DIRECTOR PAUL MAR FIRE CHIEF MICHAEL SPRINGER HUMAN RESOURCES DIRECTOR BRENT HUNTER PARKS & RECREATION DIRECTOR ARVILLA OHLDE POLICE CHIEF ROBIN HICKOK PUBLIC WORKS DIRECTOR NOEL MILLER CITY CLERK SANDY CHASE CITY ENGINEER JIM WALKER PLANNING MANAGER ROB CHAVE WASTEWATER TREATMENT PLANT MANAGER STEVE KOHO MUNICIPAL COURT JUDGE STEPHEN CONROY VI Boards and Commissions Architectural Design Board Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four years. The Board meets on the 1 st & 3rd Wednesdays of each month at 7 p.m. Arts Commission Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four years. The Commission meets on the 1st Monday of each month at 6 p.m. Cemetery Board Library Board Members appointed by the Mayor. Term length is five years. The Board meets on the 3rd Monday of every other month at 7:30 p.m. Paid Firefighters Pension Board The Mayor, City Clerk, and Administrative Services Director serve as permanent members of this board with two regularly employed firefighters elected by secret ballot of the firefighters. Term length for the firefighters is two years. Planninq Board Members appointed by the Mayor. Term Members appointed by the Mayor, subject to length is four years. The Board meets on the confirmation by the City Council. Term length 3rd Thursday of each month at 4 p.m. is four years. The Board meets on the 2nd and 4th Wednesdays of each month at 7 p.m. Civil Service Commission Members appointed by the Mayor. Term length is six years. The Commission meets on the 1st Monday of each month at 7 p.m. Sister City Commission Members appointed by the Mayor, subject to confirmation by the City Council. Term length is for three years. The Commission meets the 4th Monday of each month at 7 p.m. Disability Board The Board includes two members of the City Council appointed by the Mayor; one firefighter elected by the Fire Department; one law enforcement officer elected by the Police Department; and one member from the public at large who resides within the City of Edmonds appointed by the other four Boardmembers. The Board meets on the 3rd Thursday of each month at 8 a.m. VII Electorate Human Resources Administrative Services I I I Police Department Accounting Investigation Data Processing Patrol City Clerk Other Services Parks & Recreation Parks Maintenance Mayor Council Municipal Court Fire Department I I Community Services Supression Planning Prevention Division Emergency Medical Services Building Public Works I Engineering Division Facilities Streets L Treatment Plant Water and Sewer Equipment Rental VIII ORDINANCE NO. 3180 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1998, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 1998, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 1998, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and IX WHEREAS, the City Council did meet on November 18, 1997 which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 1998, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. The Finance Director is authorized to include year-end cash balances in the final budget document as determined at the close of the fiscal year. Section 3. A complete copy of the final budget for 1998, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. Section 4. The Mayor or her designee is hereby requested and required as a condition of approval of the 1998 budget and future annual budgets to prepare monthly a report X for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue projections approved in the annual budget designated format established in 1994. This report shall conform to the City Council Section 5. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, HM Duo as"? ZT01 MAYOR BARBARA S. FAHEY ATTEST/AUTHENTICATE: '/ ere� - CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY —4 "1 W. SCOTT SNYDER FILED WITH THE CITY CLERK: 12/12/97 PASSED BY THE CITY COUNCIL: 1 2 /1.F,.L97 PUBLISHED: 12/23/97 EFFECTIVE DATE: 01 /01 /98 ORDINANCE NO. 3180 XI SUMMARY OF ORDINANCE NO. 3180 of the City of Edmonds, Washington On the 16th day of December_, 1997, the City Council of the City of Edmonds, passed Ordinance No. 3180 A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1998, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 19th day of December , 1997. CITY CLERK, SANDRA S. CHASE XII EXHIBIT A BUDGET SUMMARY 1998 1998 1998 FUND FUND BEGINNING + REVENUE - EXPENDITURES = ENDING NO. DESCRIPTION CASH CASH 001 General Fund $1,364,730 $18,199,970 $19,192,060 $372,640 002 Cumulative Reserve/Gen. Fund 250,000 13,900 13,900 250,000 005 Reserve Fire/Aid Vehicle Fund 548,450 119,500 47,520 620,430 006 Emergency Financial Reserve Fund 1,055,750 137,000 0 1,192,750 007 Criminal Justice Activity Fund 153,210 421,740 415,930 159,020 008 Travel/Training & Equipment Fund 48,820 290,050 290,050 48,820 009 LEOFF-Medical Insurance Reserve Fund 181,180 7,000 0 188,180 019 Community Request Grants Fund 0 25,000 0 25,000 104 Drug Enforcement Fund 40,040 31,000 25,980 45,060 111 Street Fund 230,610 985,400 1,029,310 186,700 112 Combined Street Const./Imprv. Fund 1,649,950 861,540 1,820,200 691,290 113 Mulitimodal Transportation Fund 493,340 210,300 346,000 357,640 114 Street Beautification Fund 13,090 1,000 0 14,090 115 Underground Wiring Fund 90 0 0 90 116 Building Maintenance Fund 142,110 190,000 176,300 155,810 117 Municipal Arts Fund 64,850 90,280 147,770 7,360 118 Memorial Street Tree Fund 10,690 400 2,000 9,090 119 Council Contingency Fund 100,000 60,000 0 160,000 120 Hotel/Motel Tax Fund 18,320 53,700 61,000 11,020 121 Employee Parking Permit Fund 8,210 4,500 0 12,710 122 Youth Scholarship Fund 4,990 1,500 4,500 1,990 123 Tourism Arts Comm. Promotional Fund 18,460 17,250 23,080 12,630 124 Off Street Parking Fund 88,400 10,000 12,000 86,400 125 Park Acquisition/Improvement Fund 985,000 1,883,000 1,830,000 1,038,000 126 Special Capital Fund 79,280 421,870 421,870 79,280 127 Gift Catalog Fund 76,180 6,050 1,060 81,170 130 Cemetery Improvement Fund 183,020 113,300 204,380 91,940 191 Shared Revenue -Comm. Dev. Fund 0 75,000 75,000 0 325 Capital Improvement Fund 94,140 16,290 0 110,430 326 Public Safety Building Construction Fund 9,124,920 957,250 6,983,250 3,098,920 411 Combined Utility Operation Fund 2,535,740 8,374,030 9,005,780 1,903,990 412 Combined Utility Const./Imprv. Fund 964,860 970,000 1,236,000 698,860 413 Combined Utility Bond Reserve Fund 1,886,760 1,639,140 1,575,000 1,950,900 414 Capital Improvements Reserve 1,431,870 396,030 951,000 876,900 511 Equipment Rental Fund 2,109,510 711,140 1,120,580 1,700,070 520 Self -Insurance Medical Fund 212,520 1,254,000 1,224,000 242,520 610 Cemetery Maintenance Fund 350,060 30,900 0 380,960 617 Firemen's Pension Fund 438,570 45,700 32,500 451,770 621 Special Library Fund 8,040 380 100 8,320 623 Sister City Commission Fund 6,000 28,480 31,500 2,980 TOTALS $26,971,760 $38,653,590 $48,299,620 $17,325,730 EXBTA98 XLS X I I I CITY OF EDMONDS COMPARATIVE SCHEDULE OF BUDGETED POSITIONS For the Years 1992 - 1998 ELECTED OFFICIALS: Mayor and Seven Councilmembers W DEPARTMENT 1992 1883 1994 1995 1996 Im 1998 City Council -Council Assistant .75 .75 .75 .5 .5 .5 .5 Office of the Mayor (includes Mayor) 2 2 2 2 2 2 2.5 Human Resources 2 2 2 2 2 2 2.5 Municipal Court 4 4 4 4 4 4 5 Court Criminal Justice Funding 1 1 1 1 1 1 1 Administrative Services Accounting & Information Svcs. (1) 11 10 11 11 11 11 11 City Clerk 4 3 4 4 4 4 6 Police 42 40 41 46 58 58 63 Stevens Hospital Security Contract 6 6 6 6 6 7 7 Police Criminal Justice Funding 7 8 8 5 0 0 0 Drug Enforcement Fund 1 0 0 0 0 0 0 Fire 29 29 29 29 29 29 29 Fire Station #10 0 0 0 0 12 12 12 Community Services Administration 5 5 5 5 5 5 4 Planning/Building 9 10 10 10 11 12 13 Engineering 10 9 9 9 9 9 10 Parks $ Recreation 6 6 6 7 7 7 8.5 Grounds Maintenance 10 10 10 10 10 10 11 Public Works Administration 3 3 3 4 4 4 4 Facilities 10 14 n 11 11 12 12 SUBTOTAL 162.75 158.75 161.75 166.5 186.5 189.5 202 STREET FUND 11 11 11 11 12 12 13 CEMETERY 1 1 1 1 1 1 1 VVATER+L-EWER F UN Water 9 9 9 9 9 9 9 Sewer 7 7 7 7 7 7 7 Treatment Plant 14 16 1Z 1Z 1Z 1Z 1Z SUBTOTAL 30 32 33 33 33 33 33 EQUIPMENT RENTAL FUN L7 3 3 3 4 4 4 4 TOTAL 207.75 205.75 209.75 236.5 CITY POPULATION EMPLOYEES CITIZENS *EMPLOYEES Mountlake Terrace (2) 20,160 127 159 1 Edmonds 38,856 253 154 1 Kirkland 43,160 295 146 1 Mercer Island 21,490 166 129 1 Lynnwood 32,420 278 117 1 Bremerton 38,370 331 116 1 NOTE: (1) The Water/Sewer Utility Billing Clerk's position is budgeted under Sewer, but the person Is located in the Finance Building and supervised by the Accounting Manager. 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"m y L C C Z a y m c d c aLLi y LL c� c E o f m r E y O c o o E d d LL (i LL' w ]� d _ o U m LL ° ��a� c H> >(i (iLL € ca c o c E� V�mm�_ y c (A (LN `o r c y c aZ y Q y m,> Q N y° c LLLL d d> > E rn c y r ° o O q� LL O C O O ��,�a(L LLaaocc�) r LLa� z W _> o > t E g N d a Z> w c d U Q c c c c° rn n E E m O o LL a c w p to w U a1 C d E a y c Q op -° c H' c m° F d lL c .- E °i ->_ O ci m- d c c° •- LL �gd EmL'm c� '- z 4) c dc% yLL�Oix LO�cLLcQdd°� d ���(iE w 0w�w caoaca c m dQ._°o�d� dL°KcmLaUo -° c>m_--> c E Of o O c °� d `c d° c m y en c OLij ai LL y c a u m~ c c b c H a 1O m n LL E d 2 > j Q m °° La U 2 0 U f� ° c U Q O W O E 'c - c w m •_ d= m m° w Q (n o d o (i3 a •- m S' - N a n m 2 a� >, H L°i)9>°c o o 'Scmm '� Q mdacim cc°d dQ ddUodu U-Z E1) E ° JY Om Mmi�UUz �iiUa-caLuLLdLLm o Z o cCLL °wY Em rn� a'c•�� Tm E � y w d c �U J dLL E a._ - ° oL n.iii Yana nc d �000000000000�00 0� Eud E>OEO E v�'c on n>j(n�e tmaaEEE'a5=Eda°i.2 N N W O N N M y 10 10 7 N C 2 W 0 2 ., O O .. C>> d o O E O O 11�� m y L O p O Ca O' 0 a) n 0 0 0 !iACl)M V 0 W W W W'�m W UO W U F J U D(n U(A7 m 22 U x W>FOa- A(7 ci W8U oUU W(n ULL(n(n V F z Z N (0 m r m C) O) V N M V (0 W r` m O) O N M V (0 W A 0 m N M V 0 �Z $ 0000 00 O .-NNN NN NN N O W N N N- LL O O O O O O O MM V V V V (0m00 (D u] LD ml C (a c c d C XVI REVENUE DETAIL Account Number Description Receipted 1997 Budget 1997 Receipted To Budget Budget 1998 Budget to Actual $ % 308.00.00 BEGINNING CASH $441,734 $441,940 100% $1,364,730 $922,996 209% TAXES 311.10.00 Property (Regular) $5,290,927 $5,321,300 99% $5,683,000 $392,073 7% 311.10.01 Property (EMS) 1,138,603 1,153,700 99% 1,308,000 169,397 15% 313.10.00 Sales (Retail) 3,651,066 3,154,630 116% 3,308,360 (342,706) -9% 316.43.00 Gas Utility (5-3i4%) 357,052 339,570 105% 362,330 5,278 1% 316.46.00 TV Cable (5%) 192,775 133,400 145% 202,610 9,835 5% 316.47.00 Telephone Utility (5-3i4%) 631,389 575,000 110% 684,530 53,141 8% 316.51.00 Electric Utility (6%) 875,380 886,000 99% 967,770 92,390 11 % 317.00.00 Wtr. Util. Srchrg. (5-3i4%) 168,384 185,000 91 % 189,000 20,616 12% 317.20.00 Leasehold Excise 82,010 103,200 79% 110,000 27,990 34% 318.55.00 Gambling 366,985 370,000 99% 3,50,000 (16,985) -5% TOTAL TAXES $12,754,571 $12,221,800 104% $13,165,600 $411,029 3% LICENSING & PERMITS 321.70.00 Amusement $9,490 $9,000 105% $9,400 ($90) -1% 321.80.00 Business Lic. Penalty 938 1,500 63% 1,250 312 33% 321.90.00 Business License 53,547 46,000 116% 53,900 353 1% 321.91.00 Business Fire Permits 475 1,000 48% 500 25 5% 321.92.00 Garbage Utility Franchise 9,870 12,000 82% 9,600 (270) -3% 322.10.00 Building Permits 358,294 280,900 128% 290,000 (68,294) -19% 322.30.00 Animal License 10,918 13,200 83% 11,500 582 5% 322.40.00 Street & Curb Permits 15,335 12,000 128% 13,000 (2,335) -15% 322.90.00 Non -Bus. Lic. Permits 7.001 6.300 111 % 7.000. W 0% TOTAL LICENSING & PERMITS $465,868 $381,900 122% $396,150 ($69,718) -15% INTERGOVERNMENTAL 331.22.00 Federal COPSFAST Grant $99,000 $99,000 100% $156,250 $57,250 58% 333.11.30 Env./Beach Ranger Grant 0 0 0% 2,000 2,000 0% 334.00.00 State Grants - Other 19,665 24,430 80% 20,000 335 2% 334.04.20 Growth Management Grant 0 0 0% 9,000 9,000 0% 334.04.40 Stevens Healthcare Grant 24,000 25,000 96% 25,000 1,000 4% 335.00.81 Mobile Home/Trlr. Excise 9,998 10,500 95% 11,260 1,262 13% 335.00.83 Motor Vehicle Excise Tax 430,254 414,000 104% 460,400 30,146 7% 335.00.91 PUD Privilege Tax 110,012 103,000 107% 104,000 (6,012) -5% 336.00.85 Equalization Sales Tax 979,907 824,000 119% 388,000 (591,907) -60% 336.06.94 Liquor Excise Tax 105,472 97,600 108% 112,080 6,608 6% 336.06.95 Liquor Board Profits 197,840 188,400 105% 196,360 (1,480) _1% 337.07.10 Recycle Grants 23,964 19,170 125% 31,150 7,186 30% 337.07.30 Interlocal Commute Trip 550 0 0% 1,000 450 82% 338.21.00 Law Protection - Hospital 309,761 309,760 100% 352,000 42,239 14% 338.22.00 Fire Protection - Wdwy. 137,778 146,300 94% 152,830 15,052 11 % 338.23.00 Fire Protection - Dist. #1 454,968 431,200 106% 270,000 (184,968 -41 % 338.24.00 Campus Safety - Sch. Dist. 15,399 15,400 100% 17,400 2,001 13% 338.25.00 Law Protection - Wdwy. 2.700 0 0% 0 700 -100% TOTAL INTERGOVERNMENTAL $2,921,268 $2,707,760 108% $2,308,730 ($612,538) -21% -1- NARRATIVE The largest single source of revenue is property taxes which make up 36% of all revenues. Due to limitations imposed by the state legislature, revenue from regular property taxes cannot exceed 106% any one year. The EMS levy rate is limited to 50 cents per $1,000 of assessed property valuation. The City has been limited to 45 cents by the vote of the people in March of 1992; however voters increased the level to 50 cents on September 19, 1997. Sales tax revenues generally increase about 4%. The larger increase in 1997 is attributed to businesses that annexed into the City, construction of the new high school, remodel of an elementary school and restoration of the marina. The same for utility taxes which are limited to 6% except for the Water Utility Surcharge. This budget proposes the common increase in property tax revenues of 106% and an income in EMS levy rate to 50 cents. These increases are needed to pay for the increase in Public Safety budgets. LICENSES AND PERMITS License and permit activities are user fees that are derived from various regulatory activities of the City. The bulk of the revenue is derived from building construction activities. Since this activity is dependent upon new construction it can be an unstable source of revenue. This source of revenue has been increasing fairly well over the past few years. INTERGOVERNMENTAL This revenue source is made up of three major categories: (1) grants, (2) state shared revenues and (3) interagency contracts. Grants consist of both State and Federal monies. State collected revenues are shared with all cities on the basis of per capita distributions. These revenues are derived from three main sources: liquor sales, gasoline taxes and motor vehicle excise taxes. This revenue source has significantly declined this past year primarily due to the need to spread these revenues over a larger population as areas incorporate into cities. Interagency contracts exist with Stevens Hospital for police security; Town of Woodway for fire/emergency medical services; Fire District #1 for fire/emergency medical services and Edmonds School District for campus protection at Edmonds/Woodway High School. Sales Tax Equalization revenues has fluctuated the last few years due to many areas incorporating. This one source makes up 2% of revenues for 1998, down from 5% in 1997. This represents a drop in dollars of $591,907. -2- REVENUE DETAIL Account Number Receipted Description 1997 Budget 1997 Receipted To Budget Budget 1998 Budget to Actual $ % CHARGES FOR SERVICES 341.50.00 Sale of Maps & Books $830 $1,700 49% $1,000 $170 20% 342.30.00 Charges for Home Detention 3,630 1,000 363% 2,000 (1,630) -45% 342.40.00 Inspection fees 1,585 1,700 93% 1,700 115 7% 343.20.00 Eng. Fees/Charges 10,639 26,000 41 % 20,000 9,361 88% 343.83.00 Storm Drainage Fees 3,722 3,500 106% 3,500 (222) -6% 343.93.00 Animal Control Shelter Fee 4,733 3,500 135% 3,700 (1,033) -22% 345.81.00 Zoning/Subdivision Fee 19,083 19,800 96% 20,480 1,397 7% 345.83.00 Plat Insp./Plan Check 164,423 125,800 131 % 127,000 (37,423) -23% 345.86.00 Cert/Photo/Rec Srch Fee 4,987 4,300 116% 4,000 (987) -20% 345.88.00 S.E.P.A. Review 3,944 5,000 79% 4,000 56 1% 345.89.00 Shoreline Mngmnt. Permit 1,046 500 209% 1,000 (46) -4% 347.30.00 Swim Pool Entrance Fee 41,306 45,000 92% 46,000 4,694 11% 347.31.00 Swim Pool Locker Fee 784 500 157% 900 116 15% 347.32.00 Swim Pool Class Fee 40,422 45,000 90% 47,000 6,578 16% 347.60.00 Recreation Program Fee 518,420 498,000 104% 542,500 24,080 5% 347.61.00 Fitness Activities 2,704 6,000 45% 4,000 1,296 48% 349.18.00 Overhead Chg. to Utility 492,775 497,400 99% 516,000 23,225 5% 349.95.91 Interfund Services 64.363 100.800 64% 71.200 6.837 11% TOTAL CHGS. FOR SVCS. $1,379,396 $1,385,500 100% $1,415,980 $36,584 3% FINES & FORFEITURES 341.31.00 Recording of Legal Doc. $890 $80 1113% $1,200 $310 35% 338.12.00 Shared Court Costs 13,500 18,800 72% 5,810 (7,690) -57% 341.32.00 Warrant Fees 6,872 16,170 42% 12,000 5,128 75% 341.62.00 Court Fees for Photocopies 335 170 197% 300 (35) -10% 342.33.00 Probation Charges 17,079 23,460 73% 20,000 2,921 17% 342.37.00 Booking Fees 2,133 1,100 194% 2,000 (130) -6% 352.30.00 Proof of Ins. Penalty 5,436 1,690 322% 6,000 564 10% 353.10.00 Traffic Infraction Penalties 279,288 220,850 126% 302,900 23,612 8% 353.70.00 Non -Park. infrac. Penalties 21 170 12% 50 29 138% 354.00.00 Parking Infraction Penalties 14,250 25,570 56% 11,000 (3,250) -23% 355.20.00 DWI Penalty 22,909 22,940 100% 28,000 5,091 22% 355.80.00 Crim. Traffic Misdemeanor 74,993 92,630 81 % 78,000 3,007 4% 356.50.03 Investigative Drug Buy 123 250 49% 150 27 22% 356.90.00 Non -Traffic Misdemeanor 51,093 57,250 89% 60,000 8,907 17% 357.30.00 Criminal Cost Recoupment 53,176 35,610 149% 50,000 (3,176) -6% 357.32.00 Witness Cost Recoupment 525 2,170 24% 1,000 475 90% 357.33.00 Public Defense Recoupment 7,796 7,920 98% 12,000 4,204 54% 357.35.00 Court Interpreter Recoup. 805 580 139% 1,500 695 86% 357.37.00 Deferred Prosecutor Cost 28 1,690 2% 100 72 257% 386.99.00 School Zone Safety 1.989 0 0% 300 (1,689) -85% TOTAL FINES AND FORFEITURES $553,241 $529,100 105% $592,310 $39,069 7% -3- NARRATIVE CHARGES FOR SERVICES This revenue source consists of user fees that are derived from a wide variety of activities. Revenue from recreational services tend to gradually increase with community growth and regional demand. Recreational fees make up 35% of this revenue source. Overhead charge to the Combined Utility also makes up a large part of these revenues. Since the Combined Utility is a self sustaining entity by State Statute users of the utility are required to pay all costs related to the operation of the utility. FINES AND FORFEITURES This revenue source consists of two categories of which are criminal and noncriminal. Most of the revenues are derived from traffic violations. Some of the revenue related to these activities are assessed by the Edmonds Municipal Court. The Edmonds Municipal Court was reestablished in 1985. -4- REVENUE DETAIL Account Receipted Budget Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % MISCELLANEOUS 361.11.00 Investment Interest 73,668 361.40.00 Ctrcts/Notes/Accts. Rec. 21,875 362.30.30 Parking 32,923 362.40.00 Space Facil. Rental 84,781 362.50.00 Leases 90,448 362.80.00 Vending Mach. Sales 1,213 362.90.00 Other Rents & Use Charges 5,391 369.10.00 Sale of Junk/Salvage 841 369.20.00 Sale of Unclaimed Prop. 657 369.90.00 Other Miscellaneous 2,403 369.90.02 Returned Check Fee 538 TOTAL MISCELLANEOUS $314,738 OTHER FINANCING SOURCES 81,100 27,000 32,000 77,500 80,500 2,100 4,000 2,500 2,500 12,600 1.100 $322,900 397.00.00 Tsfr. frm other Funds $331,130 $331,130 TOTAL REVENUES 10,720,212 17.880,09a TOTAL BEG. CASH & REV. $19,161,946 $10,322,030 &I 91% 81% 103% 109% 112% 58% 135% 34% 26% 19% 49% 97% 84,000 10,332 14% 25,000 3,125 14% 33,000 77 0% 75,000 (9,781) -12% 83,500 (6,948) -8% 2,200 987 81 % 5,500 109 2% 3,000 2,159 257% 1,000 343 52% 8,500 61097 254% 500 kU8 -7% $321,200 $6,462 2% 100% $0 105% 18,199.970 105% $19,564,700 331130 -100% (520,242) -3% 402 754 2% EXPENDITURE SUMMARY Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % FUND: General Legislative $121,086 $125,670 96% $150,460 $29,374 24% Mayor 531,994 558,150 95% 639,900 107,906 20% Administrative Services 1,400,899 1,372,030 102% 1,459,010 58,111 4% Police 4,635,598 4,600,090 101% 5,292,790 657,192 14% Fire 3,366,925 3,428,320 98% 3,436,590 69,665 2% Community Services 4,421,677 4,607,730 96% 4,969,100 547,423 12% Non -Departmental 3,319,037 3,312,340 100% 3,244,210 (74,827) -2% SUBTOTAL $17,797,216 $18,004,330 99% $19,192,060 $1,394,844 8% ENDING CASH BALANCE 1.364.730 317,700 430% 372,640 (992,090) -73% TOTAL $19,161,946 $18,322.03D 105% $19,664,700 $402,75 2% DEPARTMENT FUNCTION General Fund - is the largest and most important of the City's funds. It accounts for sources and uses of available spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain a General Fund. Principal sources of revenue tothe General Fund are property taxes, retail sales tax, utility taxes and state shared revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and recreational activities. 55,400,000 $.I,$()0,000 $4,200,000 $3,600,000 $3,000,000 $7,400,000 $1,800,000 $1,200,000 $600,000 $0 mom LEGI- MAYOR ADM. POLICE FIRE comm. NON- SLATWE SERVICES SERVICES DEPT. Department 0 1997 Actual E 1998 Budget In OR j-NF ED Azr `hc. 1 89v Ow City Councif Organizational Chart COUNCIL PRESIDENT Gary Haakenson Senior Executive Assistant COUNCILMEMBERS Dave Earling Tom Miller John Nordquist Michael Plunkett Dick Van Hollebeke _j Jim White FUNCTIONS Establish City Policies Set F0r-th the Powers. Vested in Legislative Bodies - Represent City on various Boards and Commissions ..Attend various meetings in addition to Council;NNeef - Attend Legislative:'Briefings Represent City to other Organizations -Perform Ceremonial Duties OR r,F ED A,.Or 1'o c *is qv EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % FUND: General Administration 121 08 1125.670 96% $150,460 $29,374 24% $150,460 SUBTOTAL $121,086 $125.670 96% $29,374 24% OTHER FUNDS: Contingency Fund $331,130 $331,130 100% $0 ($331,130) -100% Community Request Grants 0 0 0% 0 0 0% TOTAL $452,216 $456,800 99% $150,460 301 756 -67% DEPARTMENT _FUNCTION The City Council is the legislative body which establishes City policy. The legislative authority of the Council is established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of noncharter code cities. Time commitment for City Council ranges from 15-20 hours per weekfor packet review, post -Council meeting for review of actions from meeting, and actual time spent in Council Meeting. During Budget time, the commitment is extensive and meetings are often held on Saturdays or during various nights of the week. Along with regular City Council meetings, Councilmembers are appointed to represent the City on various Board/ Commissions. Depending on which Board/Commission a Councilmember is appointed, a Councilmember can attend one to six meetings a month. Each meeting is 1-4 hours. In addition, they are frequently asked to attend legislative briefings, represent the City to other organizations, and perform ceremonial duties. -7- EXPENDITURE DETAIL Account Expended Budget % Expended I Budget Budget Change Number Description 1997 1997 To Budget 1998 $ 511.10.00 ADMINISTRATION - #110 11 Salaries $70,623 $70,570 100% $75,570 $4,947 7% 23 Benefits 33,903 32,260 105% 42,090 8,187 24% 31 Supplies 1,836 2,000 92% 2,000 164 9% 35 Small Equipment 0 0 0% 1,000 1,000 0% 41 Professional Services 5,267 11,410 46% 11,210 5,943 113% 43 Travel 5,501 5,430 101 % 10,640 5,139 93% 48 Repairs/Maintenance 0 500 0% 500 500 0% 49 Miscellaneous 2,805 3,000 94% 6,950 4,145 148% 594.11.64 Equipment 1.151 500 TOTAL ADMINISTRATION $121,086 12$ 5,670 19 230% 500 t651 -57% 96% $150,460 $29,374 24% NARRATIVE ADMINISTRATION - #110 Salaries - Seven Councilmembers @ $350 per month ($29,400) and the Council President compensation supplement $200 per month ($2,400). Also included is $29,400 for councilmembers to attend assigned board and commission meetings for which they will be paid $50/meeting. Part-time Council resource person for approximately 20 hours/week $13.50-$14.00/hour ($14,370). Benefits - Medical ($34,370), retirement ($6,980), state workers ($220) and life insurance ($520). Su lie - Supplies for Council, Resource Person, new office space and Council retreat. Small Equipment - Recording equipment for council use/copy machine for council office. Professional Services - Unanticipated negotiations ($5,000), televise Council meetings, tape duplication ($5,610) and courier service ($600). Travel - Reimbursement of mileage for personal automobile usage ($300), AWC convention for 3 councilmembers ($2,000), and Council retreat ($2,600), 4 NLC meetings ($4,240), Sister City Hekinan trip ($1,500). Repairs/Maintenance - Typewriter, fax, printer, repairs or maintenance. Miscellaneous - Includes subscriptions and registration for Association of Washington Cities, student rep. plaques, educational workshops for newly elected officials and unanticipated workshops/seminars ($4,450), Miss Edmonds scholarship ($500) and Sister City Hekinan trip ($2,000). Equipment - Arts Festival purchase .:�. Department . el y GENERM Dept. No.: 1 f Revenue 1997 1998 1997 1998 Revenue Budget Expenditures Expend. Budget COMMUNITY REQUEST GRANTS - FUND #019 Beginning Cash Balance $0 $0 Transfer from General Fund #001 0 25,000 TOTAL REVENUE CONTINGENCY - FUND #119 Beginning Cash Balance Transfer from General Fund #001 TOTAL REVENUE Ending Cash Balance $0 $25,000 TOTAL EXPENDITURE $0 $25,000 $0 $25,000 $109,130 $100,000 Ending Cash Balance $100,000 $160,000 Transfer to: 322,000 60,000 General Fund #001 331,130 0 $431,130 $160,000 TOTAL EXPENDITURE $431,130 $160,000 -10- NARRATIVE COMMUNITY REQUEST GRANTS - FUN❑ #019 The purpose of this fund is to provide a source of money for meeting the needs of non-profit organizations that qualify by demonstrating (1) there is a specific project; (2) the project has measurable service output to which an organization can be held accountable through a contract; and (3) the project serves the public and benefits the City. A process for applying for a grant initially requires the completion of an application and being able to meet the criteria of a non-profit organization. CONTINGENCY - FUND #119 The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen or reasonably evaluated at the time of adopting the Annual Budget. RCW 35.33,145 limits the amount of this Fund to 37.50 per $1,000 of assessed valuation, or approximately $906,000. The tabulation below shows a summarization of past years' activity: Year Beginning Cash Transfer In Transfer Out Ending Cash 1998 $100,003 $60,000 $0 $160,003 1997 109,133 322,000 331,130 100,003 1996 120,923 162,220 174,010 109,133 1995 88,163 373,230 340,470 120,923 1994 106,853 87,680 106,370 88,163 1993 379,063 150,470 422,680 106,853 1992 184,373 405,500 210,810 379,063 1991 271,280 201,017 287,924 184,373 1990 105,880 262,500 97,100 271,280 1989 192,120 81,440 167,680 105,880 -11- OR ri �F ED lhc. 189v Office of the Mayor Organizational -Chart MAYOR -FUNCTIONS » Oversees En i zent of Laws-.& 0rdinances Presides over 0ty'Council Meetings Supervises Administration:of;City:Departmerl ►, Annu6l Budget ``' ...... - Primiple Liaison t6 0utsic)ir Aggncie C�rernonial Plead of City;,,.. HUMAN RESOURCES FUNCTIONS Eniployinent Employee Records Train-i ng/D evel opmen t Labor Relations Salary/Benefit Administration .. Civi 1 'Service/Di sabi lily `Board Policy Development Self Insurance Medical Plan Human Resources Director Human Resources Analyst Executive Support Assistant (1/2 shared w/Mayor) Senior Executive Assistant to the Mayor Executive Support Assistant ` (1/2 shared w/Human Resources) I COURT aseflow Management or CnminM & Traffic Citations .SohedUljng CL: Coordinafion of Court'-flearings Collection of.Firles Development of Statute Mandates Procedure.s Monitoring of Conditioils..of Sentences Judge Court Administrator Court Clerk (5) THE EXECUTIVE OFFICE FUNCTIONS The Executive Office is staffed by the Mayor, an elected official, and the Executive Secretary, an at -will, hired employee. The Executive Secretary works for the Mayor in a supportive role. I. The Mayor is the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. The Mayor: • Ensures that all departments are working together as a team for the benefit of the City and its citizens; • Reviews and approves all personnel actions, including new employee hires, job performances, salary adjustments, and authorization for travel and training; • Recruits citizens and/or prescribed professionals for nonpaid, volunteer positions on the City's Boards and Commissions and makes appointments or recommendations for appointments to the City Council for the Boards and Commissions: Arts Commission Architectural Design Board Cemetery Board Civil Service Board Disability Board Library Board Planning Board Sister City Commission Il. The Mayor ensures that all laws and ordinances are faithfully enforced, and law and order is maintained in the City. • Citizens consider the Mayor's Office to be the "One Stop Shop" for their complaints, compliments, requests for information, or any combination thereof The Mayor is their "Hotline" to city government Much time is spent in meetings or phone calls with citizens listening to their concerns and facilitating resolution of their issues. She acts as liaison between the citizen and the City departments. III. The Mayor has general supervision of the administration of City government and all City interests. The Mayor: • Is responsible for the direction and coordination of all City operations; ■ Coordinates and maintains an emergency, disaster plan; • Assures timely and effective implementation of policies determined by the City Council; • Signs all contracts, agreements, and legal documents as the City's official designee and oversees these contracts to ensure all are faithfully kept; • Supervises staff through work assignments and reviews and provides general supervision over administrative affairs; • Meets weekly with the Cabinet (Division Directors) and Managers at regularly scheduled times to discuss ongoing activities and resolve any problems that may exist. Additional meetings are scheduled when unusual or high priority issues arise; • Recommends Citywide goals and needs for administrative policies and works with staff to implement them; + Maintains a high degree of involvement in all areas pertaining to economic development in the community. Makes sure City is providing necessary support to encourage a vibrant business environment. Executive Office Functions Mayor Page 2 IV. The Mayor presides over City Council meetings and assures that the policies established by City Council are carried out by the City Staff. The Mayor: + Attends all City Council meetings and recommends programs, projects, and policies for Council consideration; + Keeps the Council advised of the City's affairs and financial position; • Coordinates and reviews all information contained in Council agenda packets prior to submission to the City Council. V. The Mayor prepares and submits to the City Council a proposed annual budget. The Mayor: • Works with staff to prepare an annual balanced budget proposal for the City Council; • Approves all expenditures to ensure appropriate and timely use of City funds; • Reviews revenues throughout the year to ensure the existence of a healthy financial environment. VI. The Mayor is the official and ceremonial head of the City. The Mayor: • Represents the City's interests at local, regional, state, and national organizations: Local Cascade Symphony Chambers Cable T.V. CASCD (Cultural Arts Stadium & Convention District) Edmonds Boys & Girls Club Edmonds Business Edmonds Chamber of Commerce Edmonds Community College Edmonds Crossing Project/Oversight Committee Edmonds Alliance for Economic Development Edmonds Museum & Historical Society Edmonds School District Edmonds Senior Center Edmonds Service Organizations, (i.e. YWCA, Rotary, Kiwanis, etc.) Emergency Services Coordinating Agency (ESCA) Port of Edmonds SNOCOM Sno-Isle Library South Snohomish County Mayors (Brier, Lynnwood, Mountlake Terrace, and Woodway) Stevens Hospital Reports Regional:,M Niitinria€' ssti f it Ubbics t1le 1,0c,il and;;�I ion l;l i t rs oii issit s CS Ci irs5. SOGial chit s:nn l tha.lf:o >' RepTL'.s ntS t3 e..C'ity to thu i]ovs' Regional Community Transit Puget Sound Regional Council Regional Transportation Authority (RTA) Snohomish County Government Snohomish County Cities and Towns Sno. Co. Economic Development Council Snohomish County Mayors Sno. Co. Tomorrow Steering Committee South Sno. Co. Chamber of Commerce State Association of Washinton Cities (AWC) Governor's Office Legislature Government Offices, Auditor, Ecology, Transportation, Finance, Revenue National U.S. Conference of Mayors National League of Cities (NCL) U.S. Congress The Mayor's role in the City is all inclusive. (S)he provides leadership and facilitates all services for the citizens, the Council, and City staff. BF/dm W1nW6►dQWayorPFunctn3 0 New Emphasis: • Work to pass a levy and secure an 800 mghz system for South Snohomish County. ■ Oversee implementation of Total Quality Management. ■ Work with Senior Center Board to develop building plan. ■ Work with Historical Society to find a way to preserve Log Cabin. ® Encourage the creation of a Development Services Department and a pre -permitting planning approach to development projects. ■ Procure a surface water response vehicle- 0 Continue Efforts to: e Secure location for Fire Station 6 (recently renamed Fire Station #16). ■ Work with Long Range Planning Task Force to implement Phase II of the Human Resources Plan and develop a strategic plan for funding long range needs. ■ Complete Fire Services Consolidation Study and develop plan for implementation. ■ Foster economic development. ■ Work toward resolution of Medic 7 issues. BF/dm DAwhword97\GoaIs98VWayor .. ..€;' • Implement the first phase of the Human Resources Plan ■ Fully implement all aspects of the Emergency Operations Center (EOC) and expand our emergency response capabilities • Develop a plan for restoration of waterfront areas and other City property damaged by storms. • Work with Medic 7 Board to rind so- lutions to stabilize program. • Facilitate the Task Force exploring Possible Fire Service consolidation j;'-- -:�: •, 1'�f�µ - 5`tr�;: :�''¢.[- NO • Zero Based Budgeting • Renovation and Move to New City Hall Creation of Public Safety Facilities including relocation of Fire Station #6 (renamed Station #16) Now implemented: • Salaries being phased in. • Park & Recreation and Public Works elevated to department status and managers redesig- nated directors. • 2 new staff positions created. Some improvements made: • Fire Department has updated plan ready for Presentation to Council. • Needed equipment for EOC included in 1998 budget. • Seawalls temporarily stabilized. • Consultants hired for design phase of seawalls. • Temporary backup generator in place at Wastewater Treatment Plant. • FEMA funding for improvements to Wastewa- ter Treatment Plant approved, • Contractors replacing drainage in Meadowdale area. Served on Medic 7 Board appointed CEO Com- mittee to respond to City of Lynnwood proposal and provided recommendations to the Board. Named Chairman of the South Snohomish County Task Force for Integrated Fire Services. Serve on Steering Committee providing over- sight to process. Steering Committee has hired and is coordi- nating work of a consultant team. Report completion date —June, 1998. Effectively again used this method for 1998 Budget - Completed. • Move accomplished July, 1997 • Official opening held November, 1997 • Facilities working well. • Design plans completed for Fire Station #7 (renamed #17), Police & Court complex. • Location of Fire Station #$ (Now #16) yet to be determined. • Project currently involved in permitting process. Believe these nave vur-11 VaL�-•..__. Facilitate cooperative, effective work Will continue to foster cooperation. relationships with City Council, Staff, and CitizensaboutIntroduced and brought the National League of option of a Secure amendment to the Fair resolution of support byhe N Housing Act to protect the familY Cities (NLC). environment of residential neigh- . Met with Congressional leaders to secure sup- borhoods. port. Working with NLC and US Conference of May- ors to bring about passage of US Representa- tive Charles Canady Bill. Provide an "Edmonds presence„ in Appointed tti: ni- ni 0 NLC Community & Economic Development regional, State, and National orgapolicy Committee. zations. a Community Development & Housing Commit- tee and Arts, Culture, & Recreation Committee (2)--US Conference of Mayors. Legislative & Transportation Committees (2)— Association of Washington Cities. Operations Committee & Executive Board (2)—Puget Sound Regional Council. ■ Elected Secretary/Treasurer of Snohomish County Cities & Towns Association. Member of Ascent 21 Board. Member Snohomish County Hotel -Motel Tax Oversight Committee. Tomorrow Member of Snohomish County Steering Committee. Member of Snohomish County Economic Development Council. ho" Established Senior Services Task Force ■ initiated Total Quality Management (TQM) program throughout the City Re-established a dive rescue re- sponse team BFldm D:Wnw0rd97\G0a1SN\ ►aY0r2 Received recommendations on senior services and the replacement of the South County Senior Center. employees,Held workshops for t hese methods to p ovideservice iencouraging improvement. of Worked with Police Chief to establish most s ef- fective response team and develop pa ip with Port of Edmonds for use of boat. HUMAN RESOURCES DEPARTMENT • COMPREHENSIVE HUMAN RESOURCES PLAN The major undertaking by the Human Re- sources Office during 1997 was the imple- mentation of the Comprehensive Human Re- sources Plan. The Plan was accepted by the City Council in February, and the first phase was started in July. The City Council's Hu- man Resources and Long Range Financial Committees met several times in the first half of the year determining the strategy and cost to implement the Plan. It was decided to separate the Plan into three (3) phases: Classification/Compensation, Re- organization, and Staffing. After reviewing long range financial projections and costs, the Committee recommended implementa- tion of the Classification/Compensation phase by spreading the costs over a five year schedule. The Committee continues to meet and monitor financial projections for the other two phases of the Plan. • RECRUITMENT AND PROMOTION The Human Resources Office assists the line departments with the recruitment, testing, selection, and promotion of employees in the City's organization, including 250 FTE and approximately 185 summer temporary help. Police and Fire employees are hired or pro- moted through Civil Service testing. During 1997, entry level tests for Police, Fire, and an Assistant Fire Chief test were adminis- tered, and the following personnel actions were completed: • General Employees (FTE) 11 new employees hired 2 Promotions • Firefighters 1 new Assistant Fire Chief hired • Retirements 4 Retirements • TOTAL QUALITY MANAGEMENT TRAINING The City began Total Quality Management training in November. The initial program was a three day workshop for approximately 50 managers and supervisors, which covered the TQM processes. The program will con- tinue into 1998 with additional training ses- sions on Customer Services for the employ- ees and Performance Evaluation for supervi- sors. The TQM training program is being conducted by an outside training consultant. The goal of this training program is to improve customer services through an on- going evaluation of the services and the out- comes. ■ MEDICAL SELF INSURANCE The Human Resources Office implemented a Self Insurance program for the employee health insurance benefits this year. The pur- pose of the program is to stabilize insurance premium costs and provide more employee involvement in the benefit plan. Planning for the new program began shortly after the Council Retreat, where the results of a feasi- bility study were discussed. After securing the excess loss coverage, a third party administrator was selected. The benefit cov- erage remained the same with some minor modifications. After several meetings with the employees, the new plan was imple- mented in October. ■ COMMUNITY EMERGENCY RESPONSE TEAM TRAINING The Human Resources Office, in coordina- tion with the Fire Department, conducted its first Community Emergency Response Team (CERT) training program in the Spring. This seven week training program for volunteers to become better equipped to assist their neighbors in the event of a major emergency, such as a natural disaster. The program is ---------------------- ------ ------ - ............. ........ conducted by volunteer instructors provided through the Emergency Services Coordinat- ing Agency. The first class graduated 24 CERT members. Two additional CERT classes will be conducted in 1998. • SAFETY/INDUSTRIAL ACCIDENTS The Human Resources Office oversees the City's Safety Program, which involves Safety Committee meetings, education and training, accident reporting, and Industrial Accident claims management. During 1997, the City experienced 37 personal injury accidents in- cluding 15 involving lost time. The City also experienced 20 vehicle accidents of which approximately 65% was the City driver's fault. • PERFORMANCE EVALUATION SYSTEM The Human Resources Office, in cooperation with City staff and a training consultant, will oversee the development and implementation of an employee performance evaluation sys- tem for all City Departments. The new sys- tem will include the following components: alignment with the Department's goals based upon the employee's job description, goals directed toward improved service outcomes, and a training development plan for each employee. • CITY-WIDE TQM TRAINING The Human Resources Office will provide primary support for the Total Quality Man- agement training program started in 1997. During 1998, all employees will receive a two day Customer Services workshop which will provide training in building better cus- tomer relations and improved services and processes. The supervisors and managers will also receive TQM training in perform- ance evaluation, goal setting, and measure- ment of outcomes. Additional areas of TQM training will be provided as needed and within the budget. The TQM training is be- ing provided by an outside training consult- ant. • IMPROVED CUSTOMER SERVICES —HUMAN RESOURCES OFFICE During 1998, the Human Resources staff will randomly survey City employees to identify five (5) HR processes which impact them directly. The HR staff will prioritize and flowchart the top three (3) processes with the goal of improving customer service. A report will be prepared for the Mayor which will identify the processes studied and im- provements made. The report will also be shared with City employees through an ap- propriate means. During 1998, the HR staff will produce and internal employee newslet- ter. ■ LABOR NEGOTIATIONS The Human Resources Office will oversee the completion of labor negotiations with five (5) unions within cost parameters estab- lished by the City Council. During the year, the Human Resources Office will promote the development of a City Council policy on labor negotiations and related compensation. It is also recommended to continue the pro- motion and use of collaborative bargaining efforts with the City's unions. ■ OTHER TRAINING The Human Resources Office will develop a training resource room equipped with com- puters and other training aids. The resource room will provide internet access to the Edmonds Community College training pro- grams. This will allow city employees to take a wide variety of training programs onsite when employees have available time. In addition, the Human Resources Office will assist the Departments in locating training classes for each employee as identified in the 008 Travel/Training Fund. Other in-service training including technical writing and pub- lic presentations will be provided by outside consultants during the year. • UPDATE PERSONNEL POLICIES The Human Resources Office will continue the review and updating of the Personnel Policies Manual using AWC Model Policies as a base. It is recommended the Personnel Policies be adopted as administrative poli- cies, subject to annual review by the City Council. VOLUNTEERS The Human Resources Office in coordination with the Emergency Services Coordinating Agency will provide two Community Emer- gency Response Team (CERT) training ses- sions during the year. • HEALTH INSURANCE During the year, the Human Resources Office will administer and monitor the per- formance and cost of the City's new self insured health benefit plan. Periodic prog- ress reports will be prepared for the City Council. After a full year of experience with the new program, the Human Resources Office, in cooperation with the Insurance Committee, will prepare recommendations for changes, including costs and benefits, for review by the employees and the City Coun- cil. Increased emphasis will be placed on the Wellness Program as a means of preventing future medical costs. The Wellness Program is managed through the efforts of an internal employee committee. • RECRUITMENT During the year, eleven (11) new positions will be added to the City's organization as a result of last year's annexations. The Human Resources Office will provide recruitment assistance to the Departments where the new positions are authorized. A new position is also authorized for the Mayor/Human Re- sources Office. Following selection, the new employee will be oriented and trained in an administrative support role. MUNICIPAL COURT 9 • The Court acquired new PC computers for all the Edmonds Court staff, fully paid for by the Office of the Administra- tor of the Courts (OAC). The Court developed and prepared a detailed instruction booklet for each staff position. A 1998 budget was prepared with ex- penditures and revenue updates. • The Court Administrator was appointed by the Board of the District and Munici- pal Court Management Association to Chair the Nominations Committee and to Co -Chair the Legislation Committee. The Court Administrator worked as an active member on the Courts of Limited Jurisdiction Case Management Project. • The Court staff will use the skills learned from Total Quality Management to de- velop a mission statement that specifies the Edmonds Municipal Court purpose and value. + The Court will implement policies and procedures that are with in keeping with our mission statement to better enhance our internal and external customer serv- ice • Acquire better electronic and computer technology for the court. ■ The Court staff is presently enrolled in a group team -building class to improve our communication skills and our time man- agement abilities. ■ As an active member of the Education Committee, the Court Administrator strives to develop quality education and training programs for all district and mu- nicipal court staff on new legislative requirements. EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % FUND: GENERAL Administration $134,406 $135,510 99% $160,020 $25,614 19% Human Resources 146,014 160,170 91% 186,430 40,416 28% Municipal Court 251.57 4 262,470 96% 2 33.450 41.876 17% SUBTOTAL $531,994 $558,150 95% $639,900 $107,906 20% OTHER FUNDS: Medical Self -Insurance $252,588 $396,000 64% $1,224,000 $971,412 385% Sister City Commission 25.346 28.030 90% 31,500 6.154 24% TOTAL $809,928 $982,180 82% $1,895,400 $1,085,472 134% DEPARTMENT FUNCTION Administration - RCW 35A.12.100 states, "The Mayor shall be the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. He/She shall see that all laws and ordinances are faithfully enforced and that law and order is maintained in the City, and shall have general supervision of the administration of City government and all City interests. The Mayor shall preside over all meetings of the City Council. He/She shall prepare and submit to the Council a proposed budget. The Mayor shall be the official and ceremonial head of the City." Human Resources_- fulfills all functions which includes employment/recruitment, benefits administration, wage and salary administration, safety, employee training and development, EEO/Affirmative Action and general policy development. This also includes performing Civil Service Commission requirements for employment/promotion of Police and Fire personnel. Municipal Court - fulfills all civil and criminal legal requirements according to state statute. -12- MISSION STATEMENT ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department's mission is to furnish resources in support of other departments which provide citizen representation, fire suppression, police protection, recreation activities and utility services demanded by citizens of Edmonds by: Establishing and maintaining effective working relationships. Advising on administrative, financial and personnel matters. Designing and developing programs and systems to process informational data and communications. Insuring cost effective use of available resources. Pursuing standards of performance that met organizational needs and enhance employee growth. Rendering public service pertinent to reporting the City's financial condition. ADMINISTRATIVE SERVICES DEPARTMENT ...... ..... . . . . ....... ... • Completed the move into the new City • Hall Building in July. This included in- stallation of hardware and cabling for the computer network by the Informa- tion Systems department. • Completed the study of the need for the City to have an Internet connection and received Council approval to proceed. • Received an unqualified (clean) opinion on all financial statements and opera- tions in accordance with generally ac- cepted auditing standards from the State Auditors office. • Received an international certificate of conformance in financial reporting for the City's Comprehensive Annual Fi- nancial Report. • Completed the upgrade of all PC's with additional memory, faster processors and larger disk drives to allow for con- verting to Windows 95. • Provided significant updates to the data base for business licenses. Standard Industrial Code (SIC) was added; dis- tinction between retail and service busi- nesses was added; and square footage information was added. • Completed negotiations with Sno-Isle Library District capping annual in- creases at 103% over the next three years instead of the usual 106%. This results in a cost reduction of approxi- mately $25,000 per year. • Completed a cost -benefit study on the Esperance and Perrinville areas con- sidered for annexation. Areas totaling a population of approximately 4,000 were annexed into the City effective Decem- ber 15, 1997. Continue with the implementation of the modified zero -base budgeting process by installing a numbering methodology which would allow for greater reve- nue/expenditure detail. In addition, in- corporate the Government Finance Of- ficers Association's requirements in the preparation and publication of the 1998 budget in order to receive the Distin- guished Budget Presentation Award. This is a major undertaking which will take any and all of the discretionary time available. • Prepare the City's Comprehensive An- nual Financial Report to meet intema- tional conformance reporting standards in order to receive the Certificate of Conformance Award. Preparation will require a continuance of maintaining good controls and good records which would assure a clean or unqualified audit opinion. Complete the review of updated accounting manuals, e.g., fixed asset manual. • Complete the configuration and setup of Internet Connection to Edmonds Community College which will give City employees access to the vast amount of information available on the World Wide Web. • Upgrade office software to the latest version which will add many new func- tions and features which in turn will en- able City employees to work more effi- ciently. Install hardware and software which will enable the treatment plant, fire station 6 and fire station 10 to con- nect to the City's computer network. • Implement "Total Quality Management" (TQM) as part of team building proce- dures that will assist the department to provide better customer service. ........ %. .. . .. j y • Completed a study on a business li- cense square footage tax which was to be considered for imposition on January 1, 1998. The new tax on businesses was not imposed after re -consideration. • A policy has been put in place for the procedure for dealing with delinquent gambling taxes. • Completed census of all newly annexed areas. • Closed the 1996 general ledger for the first time using the new financial (EDEN) System. .... ...:.: . :..------- ' ...7y j r ---- -- • Develop a system to follow through with those businesses which continue to op- erate without a business license. Im- prove business license program on EDEN Systems. • Work toward requirements for certifica- tion of Deputy City Clerk. • Work with each department/division to ensure a plan is in place to protect vital records. • Set up archival record procedures and reestablish proper location of records in new building. • Incorporate the Government Finance Officers' Association's requirements in the preparation and publication of the 1999 budget in order to receive the Dis- tinguished Budget Presentation Award. • Provide additional training to each staff member in order to increase knowledge of specific job functions and customer service abilities. • A total records retention system will continue to be implemented. The rec- ords system will be enhanced to include the coding of storage boxes as they are being added to the archived storage area of the new accounting office. Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % FUND: GENERAL Administration $136,958 $137,000 100% $145,570 $8,612 6% Accounting 375,143 373,680 100% 429,230 54,087 14% Information Services 144,722 151,020 96% 131,170 (13,552) -9% City Clerk 334,700 359,330 93% 457,040 122,340 37% City Attorney 409,376 351,000 117% 296,000 (113,376) -28% Non -Departmental 3,319,037 3,312,340 100% 3,244,210 827 -2% $4,703,220 SUBTOTAL $4,719,936 $4,684,370 101% ($16,716) 0% Ending Cash Balance $1,364,730 $317,700 100% $372,640 ($992,090) -73% OTHER FUNDS: Cumulative General Reserve 12,548 16,000 78% 13,900 1,352 11% Emergency Financial Reserve 0 0 0% 0 0 0% Travel/Training and Equipment 169,828 220,830 77% 284,940 115,112 68% Hotel/Motel Tax Revenue 58,069 59,440 98% 61,000 2,931 5% Special Library Fund 0 100 0% 100 0 0% TOTAL (Less Ending Cash) $4,960,381 $4,980,740 100% $5,063,160 $102,779 2% DEPARTMENT FUNCTION The Administrative Services Department - consists of three divisions reporting to the Administrative Services Director. In addition, the City Attorney and Non -Departmental budgets and related financial accountability are part of the department's responsibilities. Accounting - fulfills all accounting/treasury functions which include payroll, accounts payable, accounts receivable, auditing, job costing, investing and reporting. While a full-time Water Utility billing clerk is assigned to this Division but the position is funded by the Water/Sewer Fund. Information Services - maintains a decentralized system for processing, recording and storing data. City Jerk - fulfills all legal requirements of recording, posting, publicizing and filing documents. This Division also provides switchboard/receptionist services, mail/postal services, reproduction services and centralized office supply purchasing and distribution, business and specialty licensing, residential and parking lot permits, and Architectural Design Board (ADB) minute taking. -21- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 514.10.00 ADMINISTRATION - #310 11 Salaries (Director) $76,386 $73,140 104% 23 Benefits (Director) 15,600 15,300 102% 11 Salaries 34,980 32,310 108% 23 Benefits 6,846 6,380 107% 31 Supplies 1,512 1,500 101% 35 Small Equipment 0 0 0% 43 Travel 40 0 0% 45 Rental/Lease 0 0 0% 49 Miscellaneous 1.594 1.000 159% TOTAL ADMINISTRATION 136 $137,000 100% 514.23.00 ACCOUNTING DIVISION - #320 11 Salaries $255,305 $252,590 101 % 12 Overtime 4,724 5,000 94% 23 Benefits 65,334 62,120 105% 31 Supplies 10,518 7,500 140% 35 Small Equipment 1,099 1,000 110% 41 Professional Services 3,750 6,000 63% 43 Travel 0 0 0% -22- $80,660 16,230 37,680 7,160 1,500 250 200 500 1.390 145 570 $288,420 6,000 69,960 7,500 1,600 6,000 650 $4,274 6% 630 4% 2,700 8% 314 4% (12) -1 % 250 0% 160 400% 500 0% j2 4� -13% 8 612 100% $33,115 13% 1,276 27% 4,626 7% (3,018) -29% 501 46% 2,250 60% 650 0% NARRATIVE 5.alaries irector) - The salary is set by the City Council. benefits (Rirectnr) - Medical ($4,130), retirement ($11,280), state workers ($130) and life insurance ($690). Salaries - Executive Assistant. Benefits -Medical ($1,200), retirement ($5,710), state workers ($130) and life insurance ($120). Supplies - Stationery, copier/printer paper and miscellaneous office supplies. Small Eguipment - White board and furnishings for conference room. Travel - Reimbursement for auto mileage. Rental/Lease - Reupholster chairs (3). Miscellaneous - GFOA, WFOA and PSFOA dues ($600), financial publications ($390), replace plant in office ($200) and other activitieslexpenses ($200). ACCOUNTING DIVISION - #320 Salaries. - Salaries for accounting manager, two accountants, accounting technician, three accounting assistants and part time help ($7,000). (Utility Billing clerk is paid from the water/sewer fund). Overtime - Overtime as needed during preparation of the final 1998 budget and preparation of the new 1999 preliminary budget. Overtime as needed for preparation of the 1997 annual report and for unexpected emergency leave situations. Benefit s -Medical ($24,350), retirement ($44,180), state workers ($890), life insurance ($540). Supplies -Accounting and miscellaneous office supplies for eight employees. Supplies of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, interdepartmental receipts, treasurer receipts, claim warrants, payroll warrants and treasurer checks. Small Equipment - Calculators ($1,000), shelves and floor mats ($600). Professional Services - Service of Public Financial Management, Inc. to prepare the arbitrage rebate computations for G.O bonds (new City Hall and Public Safety Bldg. Bonds), tax tools tape conversion. Travel - Local mileage. -23- EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget ACCOUNTING - 4320 - Cont'd 44 Advertising 16 50 31 % 45 Rental/Lease 4,420 6,000 74% 48 Repair & Maintenance 1,699 1,800 94% 49 Miscellaneous 6,312 5,690 111% 51 Intergovernmental Svs. 21,240 25,180 594.14.64 Equipment 726 750 TOTAL ACCOUNTING $375,143 373 518.88.00 INFORMATI N SERVICES DIVISION - 11 Salaries $69,222 $69,230 12 Overtime 76 0 23 Benefits 15,432 15,540 31 Supplies 6,794 7,000 41 Professional Services 9,965 10,000 42 Communications 3,144 8,000 48 Maintenance 32,707 33,750 49 Miscellaneous 7.382 7.500 TOTAL INFORMATION SERVICES $144,722 15 020 -24- 84% 97% 100% 100% 0% 99% 97% 100% 39% 97% 98% 96% Budget Budget to Actual 199 1 $ % 50 6,000 1,800 6,080 25,180 9.990 429 230 $52,661 10,46, 7,001 14,80 10,00 28,75 7.50 131 17 34 221 % 1,580 36% 101 6% (232) -4% 3,940 19% 9,264 1276% $54,087 14% ($16,562) -24% (76) -100% (4,972) -32% 206 3% 4,835 49% 6,856 218% (3,957) -12% 118 2% ( 13 552) -96% NARRATIVE ACCOUNTING - #$20 - Cont'd AdvQrtisin-Advertising related to official notices on LID Bond issues. RentaAease - Copy machine rental for Finance Department. Maintenance - Maintenance on endorsing machine ($450), letter opener ($300), receipting system ($650) and tax auditing system ($400). Miscellaneous - Membership in the Washington Finance Officers Association ($220), Eden Systems ($40), Puget Sound Finance Officers Association ($130), Washington Municipal Treasurers Association ($20), andthe Snohomish County Clerks and Finance Officers Association ($60), Government Finance Officers Association ($200), printing and binding both the preliminary (1999) and final (1998) budgets ($3,000) and annual financial report CAFR ($2,410). n e a rnment Servic - Annual audit of city government required by law. Equipment - Workstations (3) for Utility Billing and Treasury Clerk areas. IN -FORMATION SERVICES DIVISION - #33 Salaries - Information Services Coordinator. Overtime - Nothing budgeted for 1998. Benefits - Medical ($2,200), retirement ($7,980), state workers ($130), and life insurance ($150) . Supali - General office supplies, computer paper of various sizes. Professional Services - Contracted programming assistance as needed. Cornmunicatians - Internet service charges; GTE ($2,460), EDCC ($5,760), misc. ($1,780). Iintenance - Maintenance contract on computer system including: printers ($2,000), PC's ($11,750) software maintenance ($15,000). Miscellaneous - Miscellaneous software updates. -25- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1997 1997 To Budget 1998 CITY CLERK DIVISION - #340 514.30.00 ADMINISTRATION 11 Salaries $80,095 $78,670 102% $88,550 12 Overtime 0 560 0% 500 23 Benefits 21,893 21,710 101 % 23,330 31 Supplies 5,431 5,650 96% 6,130 41 Professional Services 10,543 13,160 80% 13,580 43 Travel 86 300 29% 270 44 Advertising 15,861 20,490 77% 18,710 48 Maintenance 430 760 57% 770 49 Miscellaneous 1,099 1,430 77% 1,240 594.14.64 Equipment 895 950 94% 0 TOTAL ADMINISTRATION $136,333 1142�680 95% 15 0 514.80.00 ARCHIVING SERV CES 11 Salaries 0 0 0% 45,000 23 Benefits 0 0 0% 10,310 43 Travel 0 0 0% 220 49 Miscellaneous 0 0 0% 300 TOTAL ARCHIVING SERVICES SO $0 0% 55 8 O 518.70.00 CENTRAL SERVICES 11 Salaries $57,604 $57,740 100% $76,920 12 Overtime 0 100 0% 500 -26- Budget to Actual $8,455 11 % 500 0% 1,437 7% 699 13% 3,037 29% 184 215% 2,849 18% 340 79% 141 13% 895 -100% 16 747 12% 45,000 0% 10,310 0% 220 0% 300 0% ,$55,830 0% $19,316 34% 500 0% NARRATIVE -CLERKCITY DIVISION - #340 ADMINISTRATION Salaries - City Clerk and Deputy City Clerk. Overtime -Emergency coverage for minute taking or office coverage as needed during high volume periods. Benefits - Medical ($9,440), retirement ($13,420), state workers ($260), life insurance ($210). Supplies - Maintenance of RCW and WAC, general office supplies, printing of forms and licensing materials, minute books and tapes. Professional Services -Regular quarterly update of city code & community development code ($5,400). Emergency temporary help ($1,000), microfilm services ($1,000), council minute taker ($6,180). Travel - Mileage for posting Notice of Hearings, trips to courthouse to record documents and for training ($130). Mileage and meals for attendance at monthly municipal clerks' meetings ($140). Advertisinr� - Publication of public hearing notices, ordinances and other special notices as required ($5,700). Publication of Council agendas ($11,110), and Planning Board agendas ($1,900). Maintenance - Typewriters, lanier tape reformatter, transcriber and tape copier. Munimetrix annual maintenance. Miscellaneous - WMCA, I IMC, and SCCFO dues for City Clerk and Deputy City Clerk ($270). Recording fees for legal documents ($970). Equipment - Nothing budgeted for 1998. ARCHIVING SERVICES Salaries - City Records Technician. Benefits - Medical ($3,230), retirement ($6,820), state workers ($130), life insurance ($130). Travel - Mileage reimbursement for meetings. Miscellaneous - Memberships and dues. CENTRAL SERVICES Salaries - Two Administrative Assistants and one Office Assistant. vertime - Emergency office coverage as needed during high volume periods. -27- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1 1998 $ % CITY CLERK - #340 - Cont'd CENTRAL SERVICES - Cont'd 23 Benefits 18,002 18,440 98% 25,070 7,068 39% 31 Supplies 8,367 8,880 94% 9,390 1,023 12% 35 Small Equipment 0 0 0% 1,000 1,000 0% 42 Communications 86,457 93,030 93% 96,220 9,763 11 % 43 Travel 0 100 0% 50 50 0% 45 Rental/Lease 12,458 20,520 61% 18,590 6,132 49% 48 Maintenance 15,479 16,320 95% 16,580 1,101 7% 594.18.64 Equipment 0 520 0% 3.810 3.810 0% TOTAL CENTRAL SERVICES 198 36 $215,650 92% S248,130 $49,763 25% TOTAL CITY CLERK DIVISION $334,700 $359,330 93% 457 040 11ZZ34Q 37% CITY ATTORNEY - #360 515.10.00 LEGAL SERVICES 41 Prof. Services (Retainer) $121,460 $107,530 113% $110,700 ($10,760) -9% -28- NARRATIVE CITY CLERK - #340 - Cant' CENTRAL SERVICES - Con 'd nef't - Medical ($13,280), retirement ($11,320), state workers ($320), fife insurance ($150). Supplies - Copier paper, staple cartridges ($6,390), logo envelopes/letterhead ($870), operating supplies ($2,130). Small Eguipmeni - Chairs (3). Communicallons - Postage ($55,100), SCAN ($9,790), GTE/AT&T ($31,330). Travel - Reimbursement for personal use of vehicle for trips to post office, postings, etc. RentaULease - Mailing system ($7,420), copier ($11,170). Maintenance- Micrographic equipment ($1,460), typewriters and calculators ($120), telephone system maintenance ($15,000). Equipment - Workstations for Administrative Assistant ($900), and work station/other equipment for new employee ($2,910). CITY ATTDR EY - #360 LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover 87 hours of attorney services irrespective of billing rate of attorney providing services. Retainer services do not include tax work, special items such as major time- consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of construction costs. -29- Account Number Description EXPENDITURE DETAIL Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % CITY ATTORNEY #360 - Cont`d LEGAL SERVICES- Cont'd 49 Miscellaneous (Litigation) 126,128 100,470 515.22.49 Civil Case (Litigation) 91,785. 90,000 515.23.00 TRAFFIC COURT SERVICES 41 Prof. Services (Traffic) 64,219 48,000 515.24.00 LABOR NEGOTIATION SERVICES 41 Prof. Services (Labor Neg.) 5.784 5.000 TOTAL CITY ATTORNEY $409.37B 351 000 NON -DEPARTMENTAL DIVISION - #390 511.70.41 PROF. SERVICES $48,213 $49,000 511.70.51 ELECTION SERVICES 17,262 26,800 511.80.51 VOTER REG. SERVICES 35,694 36,700 512.52.00 JUDICIAL SERVICES - PUBLIC DEFENDER 41 Professional Services • 36,135 33,000 515.20.41 Professional Services 900 900 -30- 126% 1 105,300 I (20,828) -17% 102% 1 0 1 (91,785) -100% 134% 75,000 1 10,781 17% 116% 1 5,000 1 kZ8Q -14% 117% $296.000 $AI3 376 -117% 98% $0 ($48,213) -100% 64% 15,000 (2,262) -13% 97% 44,760 9,066 25% 110% 40,000 3,865 11% 100% 0 (900) -100% NARRATIVE CITY ATTORNEY - #360 Cont'd LEGAL SERVICES Cont'd Miscellaneous - Covers lawsuits and negotiations with third parties and attendance at all meetings other than specified under retainer at the following hourly rates: 1995 1996 1997 1998 Senior Partners $126 $135 $139 $143 Partners 110 120 124 128 Associates with more than one year experience 95 100 103 106 Associates with less than one year experience 84 95 98 101 Interns and paralegals 58 75 77 80 Miscellaneous - Civil case settled in 1997. TRAFFIC COURT SERVICES Professional Services - Budgeted for Prosecutor. LABOR NEGOTIATION SERVICES Professional Services - Labor Contract Administration. NON -DEPARTMENTAL DIVISION - #390 PROFESSIONAL SERVICES - Nothing budgeted in 1998. ELECTION SERVICES - Primary and general election costs. VOTER REG. SERVICES - County charge based on 25,097 registered voters in the City. ,JUDICIAL SERVICES - PUBLIC DEFENDER Professional Services - Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. Professional Services - Nothing budgeted in 1998. -31- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % NON -DEPARTMENTAL - # 390 G 516.40.00 SALARIES AND TRAINING 11 Salaries 10,465 0 0% 0 (10,465) -100% 49 Miscellaneous 246 0 0% 0 (246) -100% 517.22.00 LEOFF DISABILITY 23 Benefits 135,232 124,000 109% 140,000 4,768 4% 517.78.00 UNEMPLOYMENT COMPENSATION 23 Benefits 7,769 15,000 52% 16,000 8,231 106% 519.90.00 MISCELLANEOUS 11 Salaries 21,000 27,400 77% 78,310 57,310 273% 23 PERS Retirement Benefits 792 3,400 23% 50,400 49,608 6267% 31 Supplies 7,269 6,400 114% 7,690 421 6% 41 Professional Services 900 900 100% 12,000 11,100 1233% 46 Insurance 226,661 237,850 95% 292,620 65,959 29% 49 Miscellaneous 96,463 94,100 103% 113,240 16,777 17% EMERGENCY SERVICES COORDINATING AGENCY 525.60.51 Intergovernmental Svs. 35,131 34,900 101% 38,200 3,069 9% POLLUTION CONTROL 531.70.51 Intergovernmental Svs. 10,658 10,660 100% 11,700 1,042 10% -32- NARRATIVE N N-DEPARTMENTAL - #390 Cont' SALARIES AND TRAINING Salaries - Nothing budgeted for 1998. Miscellaneous - Nothing budgeted for 1998. LEOFF DISABILI Y Benefits - Medical insurance premiums and medical expenses for twenty-four(24) retired LEOFF I police officers and five (7) firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund. (See page 92). UNEMPLOYMENT COMPENSATION Benefit s - Mandated upon cities by federal government through Public Law 94-556, effective January 1, 1978. MISCELLANEOUS Salaries - Termination pay for six employees. nefits - Medical, retirement benefits and state workers' compensation for retiring PERS employees. Supplies - Purchase orders/payment request forms for all departments and other forms as a result of conversion to new computer system. Professional Services - Special system programming consulting service. Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessmentfor pooling liability coverage and deductible amounts within the General Fund. Miscellaneous - Association of Washington Cities ($17.910), Edmonds Chamber of Commerce ($350), Snohomish County Economic Development Council ($2,000), Senior Center ($36,050), Snohomish County Chamber of Commerce ($460), Edmonds Lions Club ($300), National League of Cities ($2,300), Puget Sound Regional Council ($13,270) Snohomish County Tomorrow ($4,210), U. S. Conference of Mayors ($1,390), Edmonds Affiance for Economic Development ($15,000), and Economic Development Matching Funds ($20,000). EMERGENCY SERVICES COORDINATING AGENCY Intergovernmental Services - Assessment by the Snohomish County Department of Emergency Services. PD LUTiON CONTROL Inter overnmental Services - Supports the Puget Sound Air Pollution Control Agency. -33- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % NON -DEPARTMENTAL DIVISION - #390 Cont'd 539.30.00 ANIMAL CONTROL 31 Supplies 319 900 562.00.00 MEDIC 7 41 Professional Services 0 700 51 Intergovernmental Svs. 328,479 301,000 567.00.00 ALCOHOLISM 51 Intergovernmental Svs. 5,958 9,400 572.20.00 LIBRARY SERVICES 51 Intergovernmental Svcs. 854,393 854,400 586.80.53 State Excise Tax 4,271 7,000 591.39.00 1993 P.W FAC. BOND 69,100 69,100 591.73.00 1991 LTGO REF. BOND 328,610 328,600 591.78.00 1996 Fire Station #10 Bonds 62,958 66,000 592.38.89 Fiscal Agent Fees 272 1,400 594.19.64 Machinery/Equipment 18,457 17,400 -34- 35% 1 0 1 (319) -100% 0% 0 0 0% 109% 451,600 123,122 37% 63% 1 11,640 j 5,682 95% 100% 893,300 38,907 5% 61 % 7,000 2,729 64% 100% 70,100 1,000 1 % 100% 317,410 (11,200) -3% 95% 65,960 3,002 5% 19% 1,400 1,128 414% 106% 0 (18,457) -100% NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd ANIMAL CONTROL flies - Dog tags and receipt books, moved to police department. MEDIC 7 Professional Services - Nothing budgeted in 1998. I-Mergovernmental Services - Public Health Rucker Building Medic 7 1998 $-0- $-0- $451,600 1997 -0- -0- 398,000 1996 -0- -0- 299,150 1995 232,560 27,700 285,690 6LCOHOLISM Intergovernmental Services - Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually received. LIBRARY SERVICES Intergovernmental Services - Annual contract fee with Sno-Isle Regional Library System. Excise Tad - Monthly taxes paid to State of Washington, Department of Revenue. 5 R efunded Public Works Facility Bond Issue - Debt payment on 1993 issues, which represents 46.64% of total. This amount is the share to house general city maintenance operations. The street fund share is 53.36%. Original issued $1,690,000 of which $788,220 is Fund #001 and $901,780 is Fund #111. 1993-Li4rary Refunding Bonds - Payment on long-term bonds for acquiring Anderson Cultural and Leisure Center and Construction of Library. 1996 Fire District Contract - Payment on long-term contract for Fire Station #10 purchase. Fiscal Agent Fees - Administrative fees for G. O. Bonds MachineWEquipment - Nothing budgeted for 1998. 1141-� EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % NON-DEPARTMENTALDIVISION - #3 0 Cont'd 597.00.00 QPERATING TRANSFERS 55 Interfund Transfers 955,430 955,430 TOTAL NON -DEPARTMENT EXP. 13all9 037 13,1312.340 508.00.00 Ending Cash 1,364,730 317,700 GENERAL FUND SUBTOTAL L6,Q84.666 $5,002,070 100% 565.88 0 (389,550) -41 % 100% $3,244,210 74 82 -2% 415% 372,640 9 0 0 -73% 121 % $5.075.860 962 33fi -16% Footnote - The ending cash balance includes a reserve of $2,000 for the purchase of a major piece of art which will be permanently displayed for public viewing. The Mayor and City Council will select the piece of art at a time when there is sufficient cash reserved to purchase a major piece of art. -36- NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont`d OPERATING TRANSFERS Interfund Transfer 1997 1998 Fire Aid Vehicle Fund - No. 005 $50,000 $50,000 Travel Training and Equipment Fund - No. 008 191,460 243,880 LEOFF Medical Insurance Reserve Fund - No. 009 30,000 -0- Community Request Fund No. 019 -0- 25,000 Street Fund - No. 111 123,600 -0- Building Maintenance Fund - No. 116 94,000 120,000 Municipal Arts Fund - No. 117 15,000 15,000 Council Contingency Fund - No. 119 322,000 60,000 Special Capital Fund - No. 126 79,370 -0- Cemetery Maint./Improvement Fund - No. 130 50.000 52.000 TOTAL $955,430 $565.880 -37- Revenue 1997 1998 Revenue Budget Expenditures 1997 Expend. 1998 Budget CUMULATIVE RESERVE FOR GENERAL FUN❑ - FUND 00 Beginning Cash Balance $250,000 $250,000 Ending Cash Balance $250,000 $250,000 Interest Earnings 12,548 13,900 Transfer to Capital Imprmt. Fund #325 12,548 13,900 TOTAL REVENUE $262,548 $263,900 TOTAL EXPENDITURE $262,548 $263,900 EMEBGENCY FINANCIAL RESERVE - FUND 00 Beginning Cash Balance $915,376 $1,055,750 Ending Cash Balance $1,055,750 $1,192,750 Telephone Utility Tax 78,290 77,000 Interest Earnings 62,084 60,000 TOTAL REVENUE $1,055,750 $1,192,750 TOTAL EXPENDITURE $1,055,750 $1,192,750 TRAVEJTRAINING & EQUIPMENT - FUND 008 Beginning Cash Balance $0 $48,820 Ending Cash Balance $48,820 $48,820 Transfer from General Equipment for New Fund #001 191,460 243,880 City Hall 3,500 0 Transfer from Street Fund #111 2,213 4,650 Equipment Transfer from Municipal Arts (Computer related) 66,449 76,850 Fund #117 852 1,470 Professional Services 13,144 36,500 Transfer from Combined Travel 30,096 64,770 Utility Operating Fund #411 23,845 32,550 Miscellaneous 57,639 106,820 Transfer from Equipment Rental Fund #511 1,278 2,390 TOTAL REVENUE $219,648 $333,760 TOTAL EXPENDITURE $218,648 $333,760 LEOFF - MEDICAL INSURANCE RESERVE - FUN❑ 009 Beginning Cash Balance $142,717 $181,180 Transfer from General Fund #001 30,000 0 Interest Earnings 8,463 7,000 TOTAL REVENUE $181,180 $188,180 -38- Ending Cash Balance $181,180 $188,180 TOTAL EXPENDITURE $181,180 $188,180 NARRATIVE CUMULATIVERESERVE FORNERAL FU - FUND 00 This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund until such time as the balance reached $250,000. Thereafter, the interest is transferred tothe Capital Improvements Fund No. 325 for improvements to general facilities of the City. EMERGENCY FINANCIAL RESERVE- FUND 006 This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. The purpose of the fund was revised by Ordinance No. 2912 in 1994 to include unanticipated emergencies. TRAVEL FRRAININGIE UIPMENT - FUND 008 The fund was re-established in the 1997 budget for the purpose of segregating expenditures designated for Travel, Training and Computer hardware/software as well as furniture. Each of these categories are segregated within the Fund by BARS codes. Managers will need to submit a request in writing which will be reviewed by the Mayor's Office. LEOFF-MEDICAL INSURANCE RESERVE- FUND009 Thefundwas created inthe 1995 budget to establish adequate reserves for the long-term health care and related obligations of LEOFF I employees. The reserve amounts aretransf erred from the General Fund and are approved by the City Council. There are 35 LEOFF I employees not covered by the Firemen's Pension Fund. -39- 1997 1998 1997 1998 Revenue Revenue Budget Expenditures Expend. Budget HOTFUMOTEL TAX - FUND 120 Beginning Cash Balance $13,426 $18,320 Ending Cash Balance $18,320 $11,020 Hotel/Motel Excise Tax 62,464 53,000 Intergovernmental Svs. 35,078 37,000 Interest Earnings 499 700 Transfer to: Municipal Arts #117 4,000 4,000 Tourism Arts Fund #123 15,741 15,000 Sister City #623.100 3,250 5,000 TOTAL REVENUE $76,389 $72,020 TOTAL EXPENDITURE $76,389 $72,020 EMPLOYEE PARKING PERMIT - FUND 121 Beginning Cash Balance $2,357 $8,210 Ending Cash Balance $8,210 $12,710 Employee Parking Permits 5,853 4,500 TOTAL REVENUE $8,210 $12,710 TOTAL EXPENDITURE $12,710 $8,210 SPECIAL LIBRARY - FUND 621 Beginning Cash Balance $6,822 $7,110 Ending Cash Balance $7,110 $7,410 Interest Earnings 288 300 SUBTOTAL $7,110 $7,410 SUBTOTAL $7,110 $7,410 (100 - Library Board) - Beginning Cash Balance $848 $930 Ending Cash Balance $920 $910 Interest Earnings 72 80 Supplies 0 100 SUBTOTAL $920 $1,010 SUBTOTAL $920 $1,010 TOTAL REVENUE $8,030 $8,420 TOTAL EXPENDITURE $8,030 $8,420 -40- NARRATIVE HOTEUMOTEL TAX - FUND 120 This fund was established by Ordinance No. 2010 imposing a special excise tax of 2% on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovernmental Services is for the South Snohomish County Visitors Bureau ($6,000) and Edmonds Alliance for Economic Development ($30,000). Transfers are for concerts in the park ($4,000), promoting tourism ($14,440) and Sister City relations ($5,000). EMPLOYE;F PARKING PERMIT - FUND 121 This fund was established by Ordinance No. 3079. All application fees received by the City for employee parking permits are to be deposited in this fund and used solely for the administration of the program. Printing fees for permits ($300). SPECIAL LIBRARY - FUND 621 The Library Board provides funds for lectures and Washington Library Association membership fee ($100) for the Edmonds Library Board. Other Library Board supplies are paid from program 100 ($100). -41- Lq r.F ED A.,.er `n�. 189v rl-t r. ri :r r:. I' I -4 fr 0 5 5 O U rr3. z � � a rA 1- ❑ d O ------------------ � � a W < < U [3 O U O cct -4— F F GM °cqs � Fes•+ � rr, Cd, - N Q wo 4., CA a' c O ca �- ❑ o L .� � c u R< p4 O .Q z z ^ U cd INVESTIGATION Fraud.:For ery,; Narcotics & mbling lnvestigatioris Sergeant Detectives (6) YOUTH SERVICES RECORDS/PROPERTY .10 FtYNCT .- .... .D ,Abuse Resist., F-duc.: �.;S;chin,gllNCidc�l�Sc�i�r��IlWleirie�t grrtiiVnFFrr�ritsr�as�: Sergeant Elementary School Resource Officer Police Admin. Supervisor High School Resource Officer CRIME PREVENTION ��rr�r�r3tvc Crime Prevention Clerk Typist (P/T) j Property Officer/Evidence Technician Police Serv. Assistants (7) Cadets (3 P/T) VISION STATEMENT POLICE DEPARTMENT We see our department in cooperation with the citizens of Edmonds, becoming more attuned to, and responsive to their needs. We intend to do this through improved management techniques, mutual respect and developing our people's full potential. We will be innovative, using emerging technology to maximum potential. We recognize that our growth is dependent on public confidence and support, which we will strive to accomplish through professionalism. MISSION STATEMENT Service in partnership with the community — a commitment to excellence. POLICE DEPARTMENT • Have MDTs mounted in all patrol ve- hicles and operational, pending in- volvement with Snohomish County P.U.D., by December 31, 1997. System is up and running. First cars have MDTs and are opera- tional. • Continue discussion with SNOCOM and Everett Police Department on a jointly operated 800 MHz public safety communications system. Tentative date has been set for a bond or levy. Project director and consultant have been authorized by E911 board. • Complete the architectural design of the new public safety complex, in- cluding the moving of personnel and equipment into temporary quarters and the destruction of the present building. The design phase is complete. Authorization to call for bids has been approved for the new building. • Continue evaluation of department policies and procedures in order to meet CALEA standards. Draft of the new personnel manual is approximately 90% complete. The department will begin meeting CALEA standards in 1998, • Research site for a remote commu- nity policing station along the High- way 99 corridor. This goal could not be completed be- cause of a lack of funding. • Begin moving our employees, their work areas and equipment, and our property room into temporary quarters to allow for demolition of the present public safety building. Complete a final draft of our department policies and procedures manual by July and complete training of employees on the new manual by October, all in prepa- ration for on -site CALEA (national ac- creditation) assessment in early 1999. • Conduct two neighborhood meetings in the areas annexed to the city last year. • Continue discussion with SNOCOM, SNOPAC, and Everett Police Depart- ment on a jointly operated 800 MHz public safety communications system. • Utilize members of the reserve unit to enforce downtown parking regulations to supplement our regular parking enforce- ment personnel. To implement and continue Total Quality Management in the police department, at least one proposal for improving police operations or customer service will be included in our bimonthly goal reports. EXPENDITURE SUMMARY Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % FUND: General Administration and Staff $425,299 $432,500 98% $446,230 $20,931 5% Records Management 242,850 255,880 95% 305,340 62,490 26% Investigation 499,992 501,960 100% 560,880 60,888 12% Patrol 1,861,169 1,840,030 101% 2,210,390 349,221 19% Special Operations 139,657 138,880 101% 138,870 (787) -1 % K-9 Unit 75,483 72,730 104% 78,270 2,787 4% Crime Prevention 59,158 69,880 85% 71,330 12,172 21% Youth Services 213,731 207,590 103% 234,010 20,279 9% Training 108,479 106,610 102% 112,520 4,041 4% Ordinance Enforcement 113,916 112,970 101% 127,750 13,834 12% Traffic 227,662 224,320 101% 288,690 61,028 27% Property Management 51,134 50,950 100% 59,120 7,986 16% Municipal & Superior Court 262 250 105% 0 (262) -100% Reserve Unit 26,913 21,400 126% 24,400 (2,513) -9% Hospital Security 308,982 288,840 107% 320,480 11,498 4% Prisoner Care 100,189 100,320 100% 103,000 2,811 3% SnoCom 148,785 143,300 104% 171,100 22,315 15% Equipment 31.937 31.680 100% 40.410 8.473 27% SUBTOTAL $4,635,598 $4,600,090 101% $5,292,790 $657,192 14% OTHER FUNDS: Criminal Justice Activity 375,323 447,790 84% 415,930 40,607 11% Drug Enforcement 80.712 82,000 100% 25.980 (54,732) -68% TOTAL $5,091,633 $5,129,880 99% $5,734,700 $643,067 13% DEPARTMENT FUNCTION Administration -is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget, long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council. Records Management - is responsible for all records management, data storage and retrieval, answers incoming calls to department as assists citizens at the front counter. Investigation - is responsible for follow-up investigations of major crimes such as homicide, robbery, assault, burglary and sex offenses. This division also conducts fraud, forgery, theft, narcotics, and gambling investigations. Patrol - Officers respond to citizen calls for service, initiate criminal investigations from "on -view" arrests and dispatched calls, investigate traffic accidents, and enforce local and state traffic and criminal codes. Special Onerations - Proactive Officers dress in plain clothes, concentrating on high crime areas and working with uniformed Patrol Officers on various assignments. -42- NARRATIVE K-9 Unit - assists with apprehension of criminals, locating evidence and searching buildings for hidden suspects. Crime Prevention - is staffed by one full-time Crime Prevention Coordinator, who is assisted by some 20 senior citizen Crime Watch Volunteers and Law Enforcement Explorers. Youth Service - provides positive educational interaction with youth which is intended to deter youth from crime. Training - Includes in-service, mandatory and physical fitness training in addition to off -site training, schools and seminars. Ordinance Enforcement - Handles abandoned vehicles and parking enforcement, including monitoring the City's parking lots. Also deals with stray, injured, and deceased animals, both wild and domestic. Traffic - is assigned to traffic duty and issue most of the department's citations and conduct investigations of all major accidents. Property Management - collects, maintains and controls all evidence in investigations, houses found property, tests narcotics and processes fingerprinting evidence. Coordinates electronic supervision program. Reserve Unit - Reserve Officers are part-time officers who fill in for vacationing officers, direct traffic and assist with crowd control at parades and other civic functions. Hospital Securit - Officers provide for the safety and security of staff, patients and their property, and plant facilities at Stevens Memorial Hospital. Prisoner Care - Includes a six -hour holding facility operated by the department. Jail services are contracted to the City of Lynnwood and Snohomish County. -43 - EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget 521.10.00 ADMINISTRATION - #410 11 Salaries (Chief) $71,088 $68,240 104% 23 Benefits (Chief) 15,860 15,860 100% 11 Salaries 245,460 254,520 96% 23 Benefits 50,330 50,540 100% 24 Uniforms 4,311 3,020 143% 31 Supplies 12,636 11,500 110% 35 Small Equipment 0 0 0% 41 Professional Services 1,015 500 203% 42 Communications 3,536 3,120 113% 43 Travel 0 0 0% 44 Advertising 1,551 2,000 78% 45 Rental/Lease 13,384 16,580 81 % 48 Maintenance 422 1,500 28% 49 Miscellaneous 692 1,620 43% 95 Interfund Rental 5.014 500 TOTAL ADMINISTRATION j4Z5,299 $432,500 521.11.00 RECORDS MANAGEMENT 11 Salaries $183,234 $187,830 12 Overtime 2,293 2,920 23 Benefits 50,311 53,950 -44- Budget 1998 $75,240 16,500 256,240 48,160 4,730 13,900 550 1,500 4,000 820 1,000 12,000 1,500 1,510 Budget to Actual $4,152 6% 640 4% 10,780 4% (2,170) -4% 419 10% 143% 8.580 98% 144@230 98% $229,920 79% 3,330 93% 1 58,190 1,264 10% 550 0% 485 48% 464 13% 820 0% (551) -36% (1,384) -10% 1,078 256% 818 118% 3.566 71 % 20 931 5% $46,686 25% 1,037 45% 7,879 16% NARRATIVE ADMINISTRAT#ON - #410 Salaries (Chief] - The salary is set by the City Council. Benefits (Chief) - Medical ($4,170), retirement ($10,410) and life insurance ($320). Salaries- - Two Assistant Police Chiefs, Police Administrative Supervisor, Executive Assistant, part-time Secretary, and three Cadets. Benefits - Medical ($18,160), retirement ($30,080), state workers ($620), fife insurance ($900). Uniforms - Based on $750 each for commissioned personnel and $410 each for noncommissioned personnel, $230 each for part-time secretary and three cadets and to repair or replace clothing lost or destroyed on the job per labor agreement and replacement of two body armors ($740). Supplies - Includes microfilm supplies ($300), reference books ($900), copier and fax paper ($1,800), printing costs ($2,000), office supplies for total department ($7,900), shoulder patches for department ($1,000). Small Equipment - First aid kits for vehicles as required by WAC ($150), locking file cabinet ($400). Professional Services - Psychological fit -for -duty exams and Human Resources consultants. Communications - All department pagers, Internet site rental, private telephone line (for police radio). Travel - Meals and parking expenses for business and meetings. Advertising - Business support and newspaper ads. Rental/Lease - Two copy machine leases. Maintenance - Repair of office equipment. Miscellaneous - Includes FBI National Academy dues ($90), Washington Association of Sheriff's and Police Chiefs Association dues ($280), IACP dues ($100), subscriptions ($350), NW accreditation dues ($100), Chaplain dues ($90), LEIRA ($30), exchange club ($320), rotary ($120), IAI ($30). Interfund Rental- Rental charge for administrative vehicles ($7,330) and Reserve Fund for radio replacement ($1,250). RECORDS MANAGEMENT Salaries - Seven (7) Police Services Assistants (includes $8,270 holiday buyback per labor agreement). Overtime - For clerical duties as required during scheduled shifts. e of - Health ($23,170), retirement ($33,260), state industrial ($880), life insurance ($410), overtime benefits ($470). -45- EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget BECORD5- Con 'd Budget Budget to Actual 1998 1 $ % 24 Uniforms 2,451 1,860 132% 2,870 419 17% 31 Supplies 3,665 4,900 75% 6,900 3,235 88% 35 Small Equipment 769 920 84% 320 (449) -58% 48 Repair/Maintenance 127 3,500 4% 3,500 3,373 2646% 49 Miscellaneous 0 0 0% 310 310 0% TOTAL RECORDS MANAGEMENT $242,850 $255,880 95% $305,340 $62,490 26% 521.21.00 INVESTIGATION 11 Salaries $382,663 $386,300 99% $401,640 $18,977 5% 12 Overtime 15,051 15,000 100% 15,000 (51) 0% 23 Benefits 82,661 83,740 99% 84,180 1,519 2% 24 Uniforms 5,990 4,590 131 % 5,270 (720) -12% 31 Supplies 4,665 2,000 233% 5,200 535 11% 35 Small Equipment 1,873 1,790 105% 2,440 567 30% 41 Professional Services 1,268 1,900 67% 2,000 732 58% 43 Travel 4 500 1% 500 496 11136% 49 Miscellaneous 381 500 76% 590 209 55% 51 Intergovernmental Services 0 0 0% 25,060 25,060 0% 95 Interfund Rental 5.436 5,640 96% 19,000 13.564 250% TOTAL INVESTIGATION $499,992 $501 �96O 100% $560,880 660 888 12% K,M NARRATIVE RECORDS MANAGEMENT - Cont'd. Uniforms - Based on $410 for each noncommissioned personnel. Supplies- Includes all department forms ($4,600), other than evidence, including microfilm supplies ($300), citations ($2,000). Small Equipment-- Headphones ($140), chair ($180). Repair/Maintenance - Repair of office equipment. Miscellaneous -LEI RA dues for seven service assistants ($210), notary renewal ($100). INVESTIGATION Salaries - One Sergeant and six Detectives (includes $16,310 holiday buy back per labor agreement). Overtime - As required for special assignments. Benefits - Medical ($27,660), retirement ($49,780), state workers ($4,340), life insurance ($420) and OT benefits ($1,980). Uniforms - Based on $700 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement and one body armors ($370). Supplies -General office supplies ($1,000), film and photo processing ($4,200). Small Equipment - Sensors for alarm ($1,050) TVNCR ($400), tape recording system ($190), telephoto lens ($320), flashlights ($280), first aid kits for four vehicles as required by WAC ($200). Professional Services - Polygraph services ($500), personal history reports ($500), credit reports ($500) andtranslator services ($500). Travel - Ferry charges as needed for investigation and transports, meals and parking fees for business and meetings. Miscellaneous - To purchase information, pay for tips, etc., for crimes other than narcotics related ($500). Dues for WSPCA ($20), NAFI ($20), NW fraud investigation ($15), pacific NW tax and fraud ($15) and NATIA ($20). Inter overnrnental Services - City's share of South County Narcotics Task Force Sergeant salary and benefits. Interfund Rental - Rental charge for investigative vehicles ($18,000) and radio replacement fund ($1,000). -47- EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget 521.22.00 PATROL 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 35 Small Equipment 41 Professional Services 42 Communications 43 Travel 48 Repair/Maintenance $1,390,475 $1,370,600 101% 59,072 57,710 102% 329,738 322,520 102% 11,796 16,780 70% 6,389 5,050 127% 0 5,674 19,234 0 11,061 0 0% I 6,500 87% 19,000 101% 0 0% 11,700 95% 49 Miscellaneous 0 0 0% 95 Interfund Rental 27,730 30,170 92% TOTAL PATROL $1,861.169 $11,840,030 101% 521.23.00 SPECIAL OPERATIONS 11 Salaries $108,716 $105,610 103% 12 Overtime 3,683 5,460 67% 23 Benefits 25,631 26,080 98% 24 Uniforms 992 1,000 99% 31 Supplies 635 730 87% 35 Small Equipment 0 0 0% TOTAL SPECIAL OPERATIONS _$139,657 1!3q 80 101% -48- Budget 1998 $1,565,610 69,130 364,260 22,850 8,400 12,230 8,450 20,000 450 13,030 Budget to Actual $175,135 13% 10,058 17% 34,522 10% 11,054 94% 2,011 31% 12,230 0% 2,776 49% 766 4% 450 0% 1,969 18% 290 290 0% 125,690 97,960 353% $2 210,390 $349,221 19% $108,030 ($686) -1 % 4,200 516 14% 24,910 (721) -3% 1,000 8 1 % 250 (385) -61 % 480 480 0% $138,870 NARRATIVE PATROL Salaries - Four Sergeants and 26Patrol Officers. (Includes $59,370, holiday buy back per labor agreement ). verti e - As required during shifts. Benefit s - Medical ($139,130), retirement ($196,760), state workers ($17,660), life insurance ($1,740), OT benefits ($8,970). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement and replace body armor. Supplies - Includes supplies common to the department, i.e., flashlights ($400), cones ($350), fuses ($950), miscellaneous ($5,800), radio batteries ($900). Small Equipment - First aid kits for seven vehicles per WAC ($600), electric tire pump ($50), 13 hard camera cases ($300), 2 rifles and 4 magazines ($740), Dashmaster strobe ($160), 4 telephones/cards/labor for Patrol offices ($1,500), logo notebooks ($1,100), dive team equipment (4 pony bottles, 4 regulators, 4 press gauges, 4 harnesses) ($1,480), dive team equipment (4floats, 4lights, 4 backup lights) ($300), self-defense spray ($150), weapons, lockers, briefcases, etc. for 3 new officers ($5,850). Professional Services - Dry cleaning of uniforms per labor agreement ($6,050) and towing ($1,000), four dive team medical exams ($1,400). Communications - Air time and long distance for all cellular phones for entire department. Travel - Reimbursement for use of personal car. Maintenance - Service and parts for repair of equipment, such as radar ($1,350), weapons ($700), car wash ($1,800) and emergency equipment ($1,280), 100% of all radio maintenance contract and repair costs not covered for entire department ($6,300), installation of equipment ($1,100) and dive equipment ($500). Miscellaneous -Dues for WSHNA ($90), BSA ($40), NATIA ($30), NAMOA ($20) and others ($110). Interfund Rental -Rental charge for patrol cars ($120,720) and reserve fund for radio replacement ($4,970). SPECIAL OPERATIONS Salaries - Two Proactive Officers (includes $4,380 in holiday buy back per labor agreement). Ove ime - As required during shifts. Benefits - Health ($9,600), retirement ($13,390), state workers ($1,240), life insurance ($120) and OT benefits ($560). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Supplies - Includes supplies specific to the unit, i.e., flashlights, batteries, binoculars, misc. Small Equipment - Two emergency dashlights ($250) and two earpiece microphones for radios ($230). -49- Account Number Description EXPENDITURE DETAIL Expended Budget % Expended 1997 1997 To Budget Budget Budget to Actual 1998 $ % 521.26.00K 9 UNIT 11 Salaries $55,841 $53,730 104% $54,520 ($1,321) -2% 12 Overtime 2,629 2,000 131 % 2,000 (629) -24% 23 Benefits 10,909 10,670 102% 10,460 (449) -4% 24 Uniforms 402 500 80% 870 468 117% 31 Supplies 645 1,020 63% 570 (75) -12% 35 Small Equipment 0 0 0% 430 430 0% 41 Professional Services 409 1,930 21 % 1,300 891 218% 49 Miscellaneous 0 0 0% 60 60 0% 95 Interfund Rental 4.648 2.880 161% 8.060 3,412 73% TOTAL K-9 UNIT $75.483 72 730 104% -78�270 $2,787 4% 521.30.00 CRIME PREVENTION 11 Salaries $44,966 $49,580 91% $49,770 $4,804 11% 12 Overtime 126 1,200 10% 500 374 298% 23 Benefits 10,272 12,400 83% 10,790 518 5% 24 Uniforms 849 3,070 28% 5,160 4,311 508% 31 Supplies 2,417 2,800 86% 3,910 1,493 62% 35 Small Equipment 0 0 0% 420 420 0% 49 Miscellaneous 0 0 0% 110 110 0% 95 Interfund Rental 528 830 64% 670 j 42 27% TOTAL CRIME PREVENTION $59,158 $69.880 85% $71,330 $12,172 21% 521.31.00 YOUTH SERVICES 11 Salaries $159,698 $159,130 100% $175,380 $15,682 10% 12 Overtime 12,228 5,740 213% 12,000 (228) -2% 23 Benefits 41,805 42,720 98% 44,890 3,085 7% 24 Uniforms 0 0 0% 1,500 1,500 0% 49 Miscellaneous 0 0 0% 240 240 0% TOTAL YOUTH SERVICES $213,731 $207,590 103% $234,010 20 278 9% -50- NARRATIVE K-9 UNIT alari - One K-9 officer (includes $2,210 in holiday buyback per labor agreement). Overtime - As required during shifts. Benefits - Health ($2,750), retirement ($6,760), state industrial ($620), life insurance ($60), overtime benefits ($270). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement and body armor replacement. Supplies - Sleeve covers ($100), misc. collars ($20), strobe light ($100), K-9 food ($350). Small Equipment - First aid kit for vehicles as required by WAC ($50), and remote rear care door opener ($380). Professional Services_- Kennel boarding ($100), veterinarian services ($1,200). Miscellaneous - Dues for WSPCA. Interfund Rental - Rental charge for patrol vehicle ($6,960) and reserve fund for radio replacement ($1,100). CRIME PREVENTION Salaries - One Crime Prevention Coordinator, and one Clerk Typist (includes $1,680 in holiday buyback per labor agreement). Overtime-- For special assignments. Benefits - Health ($4,330), retirement ($6,140), state workers ($180), life insurance ($60) and OT benefits ($80). Uniforms - Based on one noncomissioned employee ($410) and twenty five Explorer Scouts at $190 each ($4,750). Supplies- Pamphlets ($800), film and video presentations ($300), engravers ($50), Block Watch materials ($580), printing ($800) miscellaneous supplies ($700), "send help" signs ($300), and safety patrol items ($380). Small Equipment - Printing calculator ($70), word processing typewriter ($300), first aid kit required by WAC ($50). Miscellaneous - Dues for WSCPA ($75) and ISCPP ($35). )nterfund Rental - Rental charge for 15 passenger van. YOUTH SERVICES Salaries -One Sergeant, two school Resource Officers, (includes $7,120 in holiday buyback per labor agreement). Overtime - As required by shifts. Benefits - Health ($19,530), retirement ($21,730), state industrial ($1,860), fife insurance ($180), overtime ($1,590). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Miscellaneous - Dues to WSDOA ($75), NDOA ($90) and NSROA ($75). -51- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 521.40.00 TRAINING 11 Salaries $60,029 $57,770 104% $62,190 $2,161 4% 12 Overtime 2,565 2,100 122% 2,100 (465) -18% 23 Benefits 13,821 12,740 108% 14,510 689 5% 24 Uniforms 364 860 42% 500 136' 37% 31 Supplies 6,996 7,670 91 % 9,810 2,814 40% 35 Small Equipment 0 1,050 0% 500 500 0% 41 Professional Services 14,261 15,000 95% 11,600 (2,661) -19% 43 Travel (130) 0 0% 2,000 2,130 1636% 44 Advertising 0 0 0% 1,000 1,000 0% 48 Maintenance 0 0 0% 3,080 3,080 0% 49 Miscellaneous 8,549 7,650 112% 100 (8,449) -99% 95 Interfund Rental 2.024 1.770 114% 5,130 3.106 153% TOTAL TRAINING JjQg 479 $106,610 102% $112,520 $4,041 4% 521.70.00 ORDINANCE ENFORCEMENT 11 Salaries $71,524 $70,320 102% $78,100 $6,576 9% 12 Overtime 499 600 83% 700 201 40% 23 Benefits 15,756 15,790 100% 16,480 724 5% 24 Uniforms 1,320 1,000 132% 1,300 (20) -1% 31 Supplies 1,188 1,500 79% 2,500 1,312 111 % 35 Small Equipment 0 0 0% 300 300 0% 41 Professional Services 417 750 56% 20,750 20,333 4876% 49 Miscellaneous 0 0 0% 40 40 0% 51 Intergovernmental Services 19,426 20,000 97% 0 (19,426) -100% - 52- NARRATIVE TRAINING Salaries - One Training Sergeant (includes $2,520 holiday buyback per labor agreement). vertime - For special assignments. Benefits - Health ($5,840), retirement ($7,710), state workers ($620), life insurance ($60) and OT benefits ($280). Uniforms - Replace or repair uniforms lost or damaged on the job per labor agreement. u lies -Ammunition and range supplies ($6,720), defensive tactics supplies ($1,030), training supplies, ($2,060). Small Equipment - First aid kits for two vehicles required by WAC ($100), TV/VCR for training tapes ($400). Professional Services - Range fees ($2,100), applicant polygraph fees ($1,500), health club membership fees ($8,000). Travel - Travel expenses for background investigations. Advertising - For recruiting. Maintenance - Refurbish seven shotguns. Miscellaneou - National training bulletin on domestic violence. Interfund Rental - Rental charges on two staff/school cars available to all employees for travel ($4,030), radio replacement fund ($1,100). ORDINANCE ENFORCEMENT Salaries - Two Animal Control Officers (includes $3,180 holiday buyback per labor agreement). Overtime - As required for special assignments. Benefits - Health ($3,680), retirement ($11,340), state industrial ($1,240), life insurance ($120) and OT benefits ($100). Uniforms - Based on $650 each for commissioned personnel. Supplies - Miscellaneous supplies, including bags, animal control drugs, disposable leashes ($450), supplies for ACE program ($1,000) and dog licenses and renewals ($1,050). mall Equipment - Shelter equipment. Professional Services - Veterinary services from local veterinarians ($750), animal shelter services contract with ADIX ($16,000), animal disposal services ($4,000). Miscellaneous - Dues for WACA. Intergovernmental Services - Nothing budgeted for 1998. -53- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % ORDINANCE E N FO RQ EM ENT - Cont' 95 Interfund Rental 3.786 3.010 126% 7.580 3.794 100% TOTAL ORDINANCE ENFORCEMENT $1113,918 1 97Q 101% $127,750 $13,834 12% 521.71.00 TRAFFIC 11 Salaries $170,580 $164,200 104% $199,960 $29,380 17% 12 Overtime 5,790 6,200 93% 8,860 3,070 53% 23 Benefits 40,372 41,370 98% 48,540 8,168 20% 24 Uniforms 2,834 4,360 65% 10,000 7,166 253% 31 Supplies 1,270 1,120 113% 820 (450) -35% 35 Small Equipment 0 0 0% 2,650 2,650 0% 43 Travel 0 0 0% 150 150 0% 49 Miscellaneous 0 0 0% 210 210 0% 95 Interfund Rental 6.816 7.070 96% 17.500 10.684 157% TOTAL TRAFFIC $227,662 $224,320 101% $288.69 $6110 8 27% 521.91.00 PROPERTY MANAGEMENT 11 Salaries $33,117 $33,160 100% $37,000 $3,883 12% 12 Overtime 320 490 65% 490 170 53% 23 Benefits 11,131 11,170 100% 11,630 499 4% 24 Uniforms 410 310 132% 410 0 0% 31 Supplies 3,686 3,630 102% 3,630 (56) -2% 35 Small Equipment 370 300 123% 150 (220) -59% 41 Professional Services 0 0 0% 1,800 1,800 0% 44 Advertising 0 800 0% 1,600 1,600 0% 49 Miscellaneous 0 50 54- 0% 30 30 0% NARRATIVE EN FORGEM ENT - #410 - 'd Intertund Rental - Rental charge for parking enforcement vehicle and animal control vehicle ($6,770) and reserve fund for radio replacement ($810). TRAFFIC Salaries -Three Motorcycle Officers and one Traffic Officer (includes $6,700 in holiday buyback per labor agreement). Qvertime - As required by shifts. B-Qoefits - Health ($19,070), retirement ($25,510), state industrial ($2,630), life insurance ($230), overtime benefits ($1,100). Uniforms - Based on $500 for each commissioned officer, outfitting of new traffic officer ($3,000) and new motorcycle officer ($5,000). Supplies - Specific to unit, i.e., flashlights, batteries, cones ($700), three calculators ($120). Small Equipment - Three first aid kits required by WAC in all vehicles ($150), drag sled ($300), two cellular phones ($200), weapons, locker, briefcase, etc, for new officer ($2,000). Travel - Reimbursement for use of personal car. Miscellaneous - Dues for NAMOA. In erfund Rental - Rental charges for three motorcycles and traffic car ($16,430), and reserve fund for radio replacement ($1,070). PROPER MANAGE -ENT Sa a ' s - One Property Officer/Evidence Technician (includes $1,500 in holiday buyback per labor agreement). Qygr ime - As required by shift. ne€' s - Health ($5,980), retirement ($5,380), state industrial ($130), life insurance ($60), overtime benefits ($80). Uniforms - Per contract for noncommissioned employee. Supplies - Evidence supplies ($1,230), fingerprint supplies ($1,200), drug testing supplies ($1,200). Small t - Hand truck ($100) and first aid kit for vehicles as required by WAC ($50). Professional rvices - Alarm monitoring for evidence room and 6th avenue storagetevidence room. Advertising_- Found property and auction notification. Miscellaneous - Dues for LEI RA. -55- EXPENDITURE DETAIL Account Expended Budget % Expended I Budget Budget to Actual Number Description 1997 1997 To Budget 1998 1 $ % RROPERTY MAN AG EMENT #410 - Cont'd 95 Interfund Rental 2.100 1.040 202% TOTAL PROPERTY MANAGMENTS $51,134 $50,95Q 100% 521.92.00 MUNICiPAL COURT 11 Salaries $252 $250 0% 23 Benefits 10 0 0% TOTAL MUNICIPAL COURT $262 $250 105% 521.94.00 RESERVE UNfT 11 Salaries $22,544 $16,640 135% 23 Benefits 1,211 2,960 39% 24 Uniforms 3.158 1.800 175% TOTAL RESERVE UNIT $26,913 $21,400 126% 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 35 Small Equipment 95 Interfund Rental TOTAL SECURITY $209,056 $211,100 99% 30,860 8,020 385% 58,555 60,090 97% 5,971 4,590 130% 0 500 0% 0 0 0% 4,540 4.540 100% $308.982 $288.840 107% 2.380 59120 $0 0 $0 $20, 800 900 2.700 24 400 $238,710 10,000 57,880 5,660 500 450 7.280 320 480 280 13% 986 16% ($252) -100% 10 -100% ($262) -100% ($1,744) -8% (311) -26% 458 -15% 2 513 -9% $29,654 14% (20,860) -68% (675) -1 % (311) -5% 500 0% 450 0% 2.740 60% $111. 490 4% -56- NARRATIVE PROPERTY MANAGEMENT #410-Cont'd Interfund Rental - Rental charge for property van ($1,900) and reserve fund for radio replacement ($480). MUNICIPAL COURT Salaries - Nothing budgeted in 1998. Benefits - Nothing budgeted in 1998 RESERVE UNIT Salaries - $10.00 per hour for 10 Reserve Officers. Benefits - State industrial. Uniforms - Based on $270 for each Reserve Officer. SECURITY Saiaries -Seven full-time Security Officers at Stevens Memorial Hospital (includes $9,550 holiday buyback and $3,000 shift differential per labor agreement). Overtime - As required during shifts. Benefits - Health ($17,330), retirement ($34,250), state industrial ($4,340), life insurance ($420) and OT benefits ($1,540). Uniforms - Based on $620 each for Commissioned Officers for repair and replace uniforms lost or destroyed on the job, three body armor ($1,110). Supplies - Batteries, flashlights, self-defense spray, etc. ,9M@11 Eauioment - Printer for computer ($400), and first aid kit for vehicle required by WAC ($50). Interfund Rent aI - Rental charge for security vehicle ($6,860) and reserve fund for radio replacement ($420). -57- EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget 523.60.00 PRIaONER.CARE 51 Intergovernmental Serv. 100,189 100,320 528.60.00 SNOCOM 51 Intergovernmental Serv. 148,785 143,300 594.21.64 Equipment 31.937 31.680 GENERAL FUND SUBTOTAL $4,635, $4,600,090 Budget Budget to Actual 1998 $ % 100% I 103,OOO1 2,811 3% 104% 1 171,1001 22,315 15% 101 % 40.410 8.473 27% 101 % $5,292.79 $657,192 14% -58- NARRATIVE PRISONER CARE Intergovernmental Services - Jail booking and daily fees under contracts with the City of Lynnwood and Snohomish County jails, home detension fees ($2,000), transport fees ($5,000) and ferry fares for prisoner transport. SNOCOM Intergovernmental Services - SnoCom services (also budgeted 007.000.410.528.60.51). Equj?rnent - 1/3 cost of EOC radio ($1,500), workstation ($2,000), microfilm reader and printer ($4,020), 35 mm cameras (3) with lens ($1,590), ballistic shield (rifle) ($4,450), rifle system for less lethal projectiles ($3,250), spike strip ($550), tasertron with sights, case, cartridges ($1,090), night vision monocular ($1,800), safe for evidence room cash ($1,150), new patrol vehicle equipment ($19,010). -59- REVENUEDETAIL Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 308.00.00 BEGINNING CASH $62,484 $63,620 98% $153,210 1 $90,726 145% TAXES 313.70.00 1/10 Sales Tax 401,117 341,630 117% INTERGOVERNMENTAL 336.06.20 MVET/Spec. Distribution 12,646 11,700 108% 336.06.22 MVET/Prog.1 12,381 12,460 99% 336.06.23 MVET/Prog.2 17,178 17,720 97% 336.06.24 MVET/Prog.3 17.205 17.720 97% TOTAL INTERGOVERNMENTAL $59,410 $59,600 100% MISCELLANEOUS 361.11.00 Interest Earnings $5,522 700 789% TOTAL REVENUES 1466.Q49 01.,930 116% TOTAL CRIMINAL JUSTICE FUND $528.533 465 550 114% M 357,350 1 (43,767) -11 % 12,000 (646) -5% 12,910 529 4% 17,740 562 3% 17,740 535 3% $60,390 $980 2% 4 000 1 522 -28% $421.740 44 309 -10% $574,950 $46,417 9% EXPENDITURE SUMMARY NARRATIVE Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 1 $ % FUND: Criminal Justice Administration $7,571 $8,600 88% $3,000 ($4,571) -60% Special Operations 6,926 2,670 259% 7,700 774 11% Youth Services 12,516 12,220 102% 0 (12,516) -100% Prisoner Care 124,725 153,000 82% 146,000 21,275 17% Intergovernmental 114,219 119,500 96% 137,000 22,781 20% Municipal Court & Equipment 79,471 106,620 75% 91,110 11,639 15% Other Investigation Programs 29,895 45.180 66% 31.120 1.225 4% SUB TOTAL $375,323 $447,790 84% $415,930 $40,607 11% Ending Cash Balance 153,210 17.760 863% 11559,�00�2��0{{ 5.810 4% TOTAL 5 8 53 $465.55D 114% $574. 50 46 417 9% DEPARTMENT FUNCTION In 1990, legislation was approved to authorize 1/10 of one percent sales tax on all goods sold in the County for criminal justice purposes pursuant to RCW 82.14.340. Monies received from this tax shall be expended exclusively for criminal justice purposes and shall not be used to replace or supplant existing funding. This RCW chapter originally expired January 1, 1994, and was extended by the legislature in 1993. EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1997 1997 To Budget 1998 POLICE - #410 521.10.00 ADMINISTRATION 45 Rental/Lease 7,571 8.600 49 Miscellaneous 0 0 TOTAL ADMINISTRATION $7,571 $8,600 521.23.00 SPECIAL_OP_ERATIDNS 31 Supplies $2,808 $1,670 35 Small Equipment 483 600 48 Repair/Maintenance 242 400 49 Miscellaneous 0 0 51 Intergovernmental 3.393 0 TOTAL SPECIAL OPERATIONS $6,926 $2,670 521.31.00 YOUTH SERVICES 31 Supplies $10,563 $10,160 35 Small Equipment 1,953 2,060 TOTAL YOUTH SERVICES $12,516 $12,220 523.60.00 PRISONER CARE 31 Supplies 305 2,000 51 Intergovernmental Svs. 124,420 151,000 TOTAL PRISONER CARE $124,725 $1153,000 528.60.00 SNOCOM 51 Intergovernmental $114,219 $119,500 594.21.64 Equipment 8,999 31,650 TOTAL CRIMINAL JUSTICE $274,956 $327,640 88% 0% 88% 168% 81% 61% 0% 0% 259% 104% 95% 0 3.000 3 000 3,210 0 400 3,500 590 7 700 $0 0 102% $0 15% 2,000 82% 144,000 81% $146,00 96% 28% 84% -62- $137,000 7.200 $300,900 Budget to Actual (7,671) -100% 3.000 0% 4 5 1 -60% 402 14% (483) -100% 158 65% 3,500 0% 803 -83% 11% ($10,563) -100% (1,953) -100% ($12,516) -100% 1,695 555% 19.580 16% 2 782 20% $22,781 20% 1799 -20% $25,944 9% NARRATIVE - 941 ADMINISTRATION Renta&ease - Nothing budgeted in 1998. Miscellaneous - Remodel of evidence and interview rooms, Detective Sergeant's office ($2,030), metal door ($970). SPECIAL OPERATIONS Supplies - SWAT supplies. Small _Equipment - Nothing budgeted in 1998. Repairs/Maintenance - Repair SWAT equipment. Miscellaneous - 1/3 cost of advanced SWAT training. nt r overnmental - EPD 1/3 share SWAT Bennell HK M-1 shotgun ($260) and sniper and entry member radio headset ($330). YOUTH SERVICES Supplies - Moved to Program 2. Small Equipment - Moved to Program 2. PRISONER CARE Supplies - Food, medicine and medical care for prisoners. Intergovernmental Services - Jail booking and daily fees under contract with Lynnwood and Snohomish County jails. SNOCOM Intergovernmental Services - SNOCOM services (also budgeted in 001.000.410.528.60.51). Eci ipment - Four laser printers. -63- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1.1998 1 $ % POLICE - # nt' COMMUNITY POLICING - PROGRAM- 594.21.64 Equipment 14,628 27,460 521.31.00 YOUTH SERVICES - PR-G3AM 2 24 Uniforms $1,310 $2,240 31 Supplies 0 0 35 Small Equipment 0 0 93 Interfund Fuel 727 1,380 95 Interfund Rental 12,642 13,100 98 Interfund Repairs 588 1.000 TOTAL PROGRAM 2 $15,267 $17,720 53% 58% 0% 0% 53% 97% 59% 86% 14,050 $1,500 8,670 650 2,640 2,610 1.000 17 070 TOTAL POLICE SERVICES $304,851 $372,820 82% 1 $331.990 -64- (578) -4% $190 15% 8,670 0% 650 0% 1,913 263% (10,032) -79% 412 70% 1 803 12% 27 139 9% NARRATIVE POLICE - #410 - Conrd COMMUNITY POLICING - PROGRAM 1 Equipment -Hardware and software for optical imaging. program. YOUTH SERVICES - PRQGRAAM Uniforms - $500 each officer for soft school uniforms. Supplies - Binders ($700), bracelets ($960), classroom/graduation incentives ($1,500), student T-shirts ($2,500) and misc. ($3,010). Small Equipment - Instructional videos ($500), first aid kits for three vehicles required by WAC ($150). Interfund Fuel - Fuel purchases DARE vehicles. Interfund Rental - Rental charge for YSU car ($1,510) and reserve fund for radio replacement ($1,100). ❑terfund_Repaim - Labor and supplies for repair service. -65- EXPENDITURE DETAIL Account Number Description Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % MUNICIPAL COURT - #230 512.50.00 COURT SERVICES 11 Salaries $31,117 $31,150 100% $43, 980 $12,863 41 % 12 Overtime 87 1,500 6% 500 413 477% 23 Benefits 9,179 9,150 100% 9,960 781 9% 31 Supplies 8,273 7,000 118% 8,500 227 3% 35 Small Equipment 468 300 156% 350 (118) -25% 41 Professional Services 17,739 17,740 100% 18,270 531 3% 43 Travel 277 2,500 11 % 2,000 1,723 621 % 45 Rental/Lease 2,660 4,300 62% 0 (2,660) -100% 49 Miscellaneous 672 1.330 51% 3_50 32 -48% TOTAL MUNICIPAL COURT $70,472 $74,970 94% $83,910 $13.438 19% TOTAL EXPENDITURES $375,323 $447,790 84% $415,930 $40,607 11% ENDING CASH BALANCE 153,210 17,7.60 863% 159,020 5.810 4% TOTAL CRIMINAL JUSTICE FUND 5 8 533 465 550 114% 5 4 95Q $46,417 9% NARRATIVE MUNICIPAL COURT - #230 COURTSERVICES Salaries - One Court Clerk, two bailiffs. vertime - As needed for work overload. Benefits - Medical ($4,340), retirement ($5,180), state workers ($380) and life insurance ($60). S- upplies -Office supplies and forms. Small Equipment - Small office equipment for office and courtroom. Professiong] s9grvices - Domestic Violence Coordinator (shared with the City of Lynnwood). Travel - Anticipated work load for in -custody calendars. RentaVLease - Moved to the General Fund. Miscellaneous_ - Supplies for courtroom and bailiffs. "A REVENUE DETAIL Account Number Description Receipted 1997 Budget 1997 %Receipted To Budget Budget 1998 Budget to Actual $ % DRUG ENFORCEMENT - 104.000 308.00.00 BEGINNING CASH ($1,683) ($32,070) 5% $19,470 $21,153 -1257% FORFEITURES 357.40.00 Confiscated Funds 4,094 16,000 26% 10,000 5.906 144% 357.41.00 Proceeds from Sale of Confiscated Property 32.729 20,000 164% 15.00Q (17,729) -54% TOTAL FORFEITURES $36,823 36 000 102% $25.000 11 823 -32% MISCELLANEOUS 361.11.00 Interest Earnings $2,005 $1,500 134% $1,000 ($1,005) -50% 369.40.00 Other Judgments 15.425 5.000 309% 5.000 10 4 5 -68% TOTAL MISCELLANEOUS $17.430 6 500 268% $6,000 11 430 -66% TOTAL REVENUES $54,253 42 500 128% U-1 �000 23 253 -43% PROGRAM TOTAL $52,570 1$ 0.430 504% $50,470 2 100 -4% D.A.R.E. PROGRAM - 104.100 308.00.00 BEGINNING CASH $5,350 $3,280 163% $3,450 ($1,900) -36% INTERGOVERNMENTAL 338.27.00 Juvenile Services 1,500 1,170 128% 0 (1,500) -100% MISCELLANEOUS 367.00.00 Contributions 0 4.000 0% Q Q 0% TOTAL REVENUES PROGRAM TOTAL 1 50 $5,170 6 85 $8,45 29% 81% $0 1500 -100% 3 45 3 400 -50% REVENUE DETAIL Account Receipted Budget %Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % CONFISCATED FUNDS PENDING - 104.200 308.00.00 BEGINNING CASH $58,701 $89,010 FORFEITURES 357.40.00 Confiscated Funds 2.631 Q TOTAL FORFEITURES $2,631 So - PROGRAM TOTAL $61,332 0-91010 TOTAL DRUG ENFORCE. FUND $120,752 $-W 890 66% I $17,120 I ($41,581) -71 % 0% 1 Q 1 (2,631) -100% 0% $0 2 631 -100% 69% $17,120 4 2 -72% 112% $71,040 49 712 -41 % t-wi�F ED A zr `1)�. 189v EXPENDITURE SUMMARY Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % FUND: Drug Enforcement Investigation $80,712 $82,000 98% $21,350 ($59,362) -74% Youth Services 0 0 0% 3,000 3,000 0% Equipment ¢ 0 0% -t&3-4 1.630 0% SUBTOTAL $80,712 $82,000 98% $25,980 ($54,732) -68% Ending Cash Balance 40.04 25,890 155% 45 060 5.020 13% TOTAL $12Q,752 107 890 112% $71.040 49 712 -41% DEPARTMENT FUNCTION In 1988, City Ordinance No. 2677 was passed to authorize a separate fund be created forthe deposits of drug seizures and forfeiture proceeds, pursuant to RCW 69.50.505. These proceeds are to be used solely for drug enforcement and educational purposes such as investigation and the Drug Awareness Resistance Education Program (D.A.R.E.). Any unexpended funds at the end of any budget year shall be carried forward to the following year until expended for the purposes set forth in Ordinance No. 2677. -70- EXPENDITURE DETAIL Account Number Description Expended 1997 Budget 1997 %Expended To Budget Budget 1998 Budget to Actual $ % LICE - #410 DRUG ENFORCEMENT 521.21.32 Fuel Consumed 0 0 0% 1,000 1,000 0% 43 Travel 0 0 0% 1,350 1,350 0% 49 Miscellaneous 6,621 6,000 110% 8,000 1,379 21% 51 Intergovernmental Svs. 26,479 30,000 88% 5,000 (21,479) -81% 594.21.64 Equipment 0 0 0% 1,630 1,630 0% 508.00.00 Ending Cash Balance 19,470 (25,570) -76% 33,490 14.020 72% TOTAL DRUG ENFORCEMENT $52,570 10 43Q 504% $50,470 2 100 -4% - 71- NARRATIVE POLICE - #410 DRUG ENFORCEMENT Fuel Consumed - Fuel for narcotics detective vehicle. Travel - City's share of WSIN conference for detective and 1/3 sergeant's in Sacramento, CA. Miscellaneous - Funds for drug buys, informant and surveillance expenses. Intergovernmental Services - City's share of Snohomish Regional Narcotics Task Force. Equipment - City's share of video camera ($1,000) and pager transmitter ($630). - 72- EXPENDITURE DETAIL Account Expended Budget %Expended Budget Number Description 1997 1997 To Budget 1998 D.A.R.E. PROGRAM - 100 521.21.49 Miscellaneous YOUTH SERVICES - 100 521.31.49 Miscellaneous 508.00.00 Ending Cash Balance TOTAL D.A.R.E. PROGRAM $3,400 $0 0% $0 $0 0% 3.450 8.450 41 % Mug M450 81% 49 Miscellaneous $44.212 $46,000 96% 508.00.00 Ending Cash Balance 17.120 4$.010 40% TOTAL CONFISCATED FUNDS $61.332 89 010 69% TOTAL FUND 104 $120.752 10T 890 112% Budget to Actual $0 1 ($3,400) -100% $3,000 $3,000 0% 450 3� 000) -87% 3 450 ($3,400 -50% $6,000 ($38,212) -86% 11,120 (6,000) -35% 17 120 44 212 -72% 71 040 49 712 -41 % - 73- NARRATIVE DAHL PROGRAM - 100 Miscellaneous - Nothing budgeted for 1998. Miscellaneous - Unanticipated expenditures that occur throughout the year. CONFISCATED FUNDS/PENDING - 200 Miscellaneous - Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. -74- A% t,F ED A,,.r rho. 1 89v 11 I I••J w . Fire cDepartment Organi.zationaCChart FIRE CHIEF Executive Assistant Office Assistant (.4 FTE) FIRE PREVENTION OPERATIONS FUNCTIONS F[TR&TONS Code Enforcement Fire 5uppre: Code Review/RevWon ;Emergoric�r � gat Plan Review Hazardous tei€i1s' Fire Xrxvesti�atior< Safety axed "a�i<� k f PLiblie:Edurl.ation Meet Maintenariee a ;v Permit Issuance Fadities.Maintenance Emergency Preparedness y +Ciperations :. Fcc T-alnIng Recruitmergt7Retention.:: yinLeers Fire Marshal Curriculum Developmeut Fire Inspector I E Assistant Chief Fire Captain (3) Fire Lieutenant (6) Firefighter (27) Volunteers (8) MISSION STATEMENT FIRE DEPARTMENT The Edmonds fire department is dedicated to protect life, property, and the environment within our community through education, prevention, and emergency response to medical, fire and hazardous conditions. VISION STATEMENT WE ARE A FIRST CLASS FIRE DEPARTMENT We work as a team to make things happen We continually improve the way we do work We respect and value each other We have a "CANDO" attitude FIRE DEPARTMENT • Fire Administration Relocation Completed the relocation of Fire Admini- stration from the Public Safety Building to the "Financial Center" Inspection Computer Program Activated a new building Inspection Pro- gram using City's personal computer network system. Haz-Mat Council authorized the Fire Department to continue participating with the Lynnwood Hazardous Materials Team. Edmonds Fire Department will maintain two certified members who will teach hazardous materials and participate as team members. Specialty Rescue Council authorized the Fire Department to continue participating with the Southwest Snohomish County Technical Rescue Team. Edmonds Fire Depart- ment will maintain two certified members who will teach specialty rescue and par- ticipate as team members. �: Total Quality Management Analyze our internal management proc- esses for ordering and purchasing small equipment. Utilize input from all levels of our department to seek a more effi- cient way to order and purchase small equipment. • Employee Time -Off Plan Establish a joint labor /management team to prepare a plan .to meet accruals of leave time as identified within the current labor agreement. ■ Ladder Truck Replacement Review and make recommendations for the replacement of the Ladder Truck and address budget implications. • Construct Two Fire Stations Assist and participate as needed in con- struction of two new fire stations. • Community Events Fire Apparatus Replacement Council authorized the Fire Apparatus • Replacement plan and signed a contract to build two fire engines. Consolidation of Fire Services Mayor Fahey chaired the regional com- mittee to oversee consolidation and/or merger of Southwest Snohomish County Fire Departments. A consultant was se- lected to study the feasibility of consoli- dation and/or merger. s Participate in various city and community events to interact with all segments of the community. Examples are: July 4th ac- tivities, Fire Prevention Week, Taste of Edmonds, and Arts Festival. Disaster Preparedness Train citizens through CERT classes to become self-sufficient for 72-hour period following a major disaster. Building Inspections Develop and implement a plan to enforce fire codes with inspections to all newly annexed businesses. Employee Training Establish reporting and record keeping mechanisms to meet legal requirements and allow evaluation of the training needs facing the Fire Department. ...................... Pre -Fire Surveys Continue to conduct building pre -fire surveys for strategic and tactical use on emergency scenes. • Replacement Plan for Vehicles Develop a proposal to replace the utility unit and the command unit. • Equipment Replacement Surplus old SCBA equipment. Fire Engine Replacement Surplus two fire engines upon acceptance of two new fire engines. • Rescue Boat Restore rescue boat capability through interlocal agreements with the Port of Edmonds. EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % FUND: General Administration Suppression $112,127 $112,900 99% $114,110 $1,983 2% Prevention & Investigation 1,422,054 162,363 1,372,960 169,330 104% 96% 1,425,770 3,716 0% Training 57,849 52,840 109% 169,830 62,860 7,467 5,011 5% 9% Call Personnel Emergency Medical Service 16,094 555,420 29,080 563,960 55% 98% 26,700 10,606 66% Fire Alarm/Dispatch 95,759 96,350 99% 559,040 105,800 3,620 10,041 1% 10% Equipment SUBTOTAL 103,652 $2,525,318 92,400 $2,489,820 112% 101% 5.700 (97,952) -95% $2,469,810 ($55,508) -2% FIRE STATION #10 Administration Suppression 1,981 1,400 142% 1,450 (531) -27% Prevention & Investigation 622,444 484 692,710 2,650 90% 18% 714,280 91,836 15% Training 987 4,800 21% 2,600 4,860 2,116 3,873 437% 392% Emergency Medical Service Fire Alarm/Dispatch 206,202 228,140 90% 231,840 25,638 12% Equipment 1,637 7.872 4,300 4.500 38% 175% 4,300 2,663 163% SUBTOTAL GENERAL FUND SUBTOTAL 841,607 938,50� 90% 7.450 966.780 J422 125,173 -5% 15% 3,366,925 3,428,320 98% 3,436,590 250,877 7% OTHER FUNDS Reserve Fire Aid Car/Fire Engine Firemen's Pension 14,294 12,300 116% 47,520 33,226 232% TOTAL 33.082 $3,414,301 38.000 $3,478,620 87% 98% 2 50k5-80Z $3,516,610 $102,309 _2% 3% DEPARTMENT FUNCTION Aftinistration is responsible for organizing, coordinating and directing established City policies. Fire Suppression includes the functions and activities dedicated to extinguishment of fires. Includes pre -fire planning, company inspections and fire fighting. Fire revention and Investiga i activities include the regular inspections of commercial and industrial properties to assure their compliance with Fire Codes and assisting property owners in locating and removing hazards. Also provides special programs in the community to train residents in fire prevention safety. Includes programs in schools and for clubs and civic organizations. Trainingand MS Trai ' activities for paid and call personnel in the knowledge of fire tactics, suppression, rescue techniques and emergency medical skills. This includes formal training outside of the Department as well as daily training for paid personnel and weekly drills for call personnel. all P rs nnel MS - Ambu nce activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same. Alarm activities include Central Snohomish County Emergency Communication network (SNOCOM). -75- Expended Budget % Expended Budget Budget to Actual Account Number Description 1997 1997 To Budget 1998 $ % 522.10.00 ADMINISTR_ I❑ - #510 11 Salaries (Chief) $53,316 $51,180 104% $55,760 $2,444 5% 23 Benefits (Chief) 11,733 11,010 107% 12,380 647 6% 11 Salaries 31,499 34,050 93% 30,240 (1,259) -4% 12 Overtime 319 300 106% 200 (119) -37% 23 Benefits 6,436 6,920 93% 6,270 (166) -3% 24 Uniforms 592 540 110 /o 560 (32) -5% 31 Supplies 3,300 3,300 100% 3,250 (50) -2% 41 Professional Services 631 450 140% 560 (71) -11 % 42 Communications 217 200 108% 100 (117) -54% 45 Rental/Lease 2,650 3,700 72% 300 (2,350) -89% 48 Maintenance 169 50 338% 50 (119) -70% 49 Miscellaneous 565 500 113% 660 95 17% 95 Interfund Rental 700 700 100% 3,780 3,080 440% TOTAL ADMINISTRATION $112,127 11122,�900 99% 1114,110 $1,983 2% 522.20.00 FIR SUPPRES lON 11 Salaries $987,685 $940,620 105% $996,680 $8,995 1% 12 Overtime 82,208 85,320 96% 71,560 (10,648) -13% 23 Benefits 238,330 226,900 105% 236,850 (1,480) -1 % 24 Uniforms 6,273 10,000 63% 10,000 3,727 59% 31 Supplies 21,702 22,600 96% 23,280 1,578 7% -76- NARRATIVE ADMINISTRATION - #51 q alaries(Chief) - 75% of salary for chief (the remaining 25% is under EMS 526.10). B-onefiis,.(Chief) - Medical ($4,870), retirement ($6,850), state workers ($390) and life insurance ($270). Salaries - This is 75% of Executive Assistant's salary (the remaining 25% is under EMS 526.10), part-time help ($1,700). Overtime - Overtime for Executive Assistant. Benefits - Medical ($1,650), retirement ($4,470), state workers ($100) and life insurance ($50). Uniforms - Uniform allowance for Fire Chief. S_ _ upplies - Office supplies for departments ($1,700), manuals and publications ($100), copy machine supplies ($1,450). Professional Service - Decon uniforms ($400), legal ads ($160). Communications - Pagers. Rental/Lease - 25% of City Hall/third floor copy machine. Malntenannc - Labor to repair office equipment. Miscellaneous - Memberships - I.A.F.C, W.S.A.F.C, S.C.F.C.A ($540), subscriptions ($120). terfund Rental - Equipment Rental Division charges for unit #467. FIRE SUPPRESSION alaries - 75%salary of twenty-four (24) personnel ($945,100). Holiday payoff ($45,380), acting shift officer pay ($6,200). The remaining 25% is under EMS (526.20.11). Overtime - Off duty emergency responses. Shift overtime for relief of personnel staff shortages. Benefit - 75% of medical ($89,510), retirement ($134,140), state workers ($12,000), life insurance ($1,200). The remaining 25% is under EMS (526.20.23). Uniforms - 75% uniforms for twenty-four (24) personnel. S_ upplies - Fire vehicle maintenance supplies ($10,000), 3 sets of turnouts (Phase 6) ($4,800), breathing apparatus supplies ($100), 15 gallon fire foam ($600), bedding ($700), station supplies ($4,900), misc. brass ($200), Haz Mat supplies ($500), gloves, hoods, lights ($500), station amenities ($980). -77- Account Expended Budget % Expended Number Description 1997 1997 To Budget Budget Budget to Actual 1998 $ % 522.20.00 FIBE SUPPRESSION - # t' 35 Small Equipment 2,593 2,150 121% 2,150 (443) -17% 41 Professional Services 12,551 12,200 103% 13,620 1,069 9% 42 Communications 0 0 0% 400 400 0% 43 Travel 43 50 86% 0 (43) -100% 45 Rental/Lease 9,856 10,710 92% 10,710 853 9% 48 Maintenance 5,498 7,200 76% 4,350 (1,148) -21 % 49 Miscellaneous 293 200 146% 220 (73) -25% 91 Interfund Services 53,840 53,840 100% 52,500 (1,340) -2% 93 Interfund Supplies 120 100 120% 200 80 66% 95 Interfund Rental 850 850 100% 3,200 2,350 276% 98 Interfund Repairs 210 220 96% 50 160 -76% TOTAL FIRE SUPPRESSION $1,422,054 $1AZ2-96Q 104% It425 770 $3,716 0% 522.30.00 FSTIGATION 11 Salaries $123,938 $124,750 99% $129,650 $5,712 5% 12 Overtime 4,763 0 0% 0 (4,763) -100% 23 Benefits 27,467 29,220 94% 29,810 2,343 9% 24 Uniforms 575 1,200 48% 2,200 1,625 282% 31 Supplies 3,148 3,350 94% 3,450 302 10% 35 Small Equipment 434 450 97% 0 (434) -100% 41 Professional Services 584 8,700 7% 1,300 716 122% 42 Communications 344 500 69% 200 (144) -42% 48 Maintenance 0 50 0% 50 50 0% 49 Miscellaneous 300 300 _78- 0% 150 (150) -50% lR P SI ont' m 11 ui m n -Tools and miscellaneous equipment. L f s' ryic s - Decon uniforms - 75% for 24 personnel ($6,370), fitness program per labor agreement ($2,100) and medical test ($5,150). Com nications - Pager 2 engines ($200), 2 HazMat ($200). Travel - Nothing budgeted for 1998. entaVLease - 75% of trailer rental for Station #6. us maintenance ($520), portable equipment Maint gnpe - Radio maintenance contract ($580), breathing app arat $700), fire protection clothing repairs ($500), fire extinguisher refilling ($350), air compressor ($700), and maintenance ( ladder inspections (WAC requirement) ($11000). i c Ilaneo s -Washington State Firefighters Association dues ($80), Washington State Emergency Management Association dues ($70), N.F.P.A. ($70). Interfund Servi es - 50% of equipment rental fire mechanic. n rf nd u lie - Oil and gas for small equipment. In a and Bentall - Equipment rental division charge for command van #461 and 75% of fire mechanic and supplies. Interfu d e airs - Repairs by City shop. IR PREV NTl AN INVESTIGATION I rie -Salary for fire marshal ($71,670), inspector ($53,980), and one part-time data clerk ($4,000). ve a -Nothing budgeted for 1998. Benefits ($16,900), state workers ($650) and life insurance ($370). fits -Medical ($11,890), retirement Uniforms - Uniform allowance for Fire Marshal ($1,100) and one Inspector ($1,100). computer inspection yeSupplies - Film su plies ($500), school fire prevention material ($g00), pre -fire program ($500), for p _ farms ($950), U.F.C. books ($500), and Fire Prevention Week ($100}. Smal! ui ment - Nothing budgeted in 1998. rat si nal S rvices - Decontamination cleaning of uniforms per contract. Com uni ations - Pagers. M.aintenance - Maintenance of fire prevention equipment. Miscellaneous - Northwest Fire Investigators dues ($20), WAFC dues ($130). -79- �"+VUI It Expended Budget % Expended Budget Number Description 1997 9 Budget to Actual 1997 To Budget 1998 $ R VE Tl N & INV S 1GAT ON - # 10 - Cont'd. 95 Intertund Rental 810 t 10 100% TOTAL FIRE PREVENTION 3.020 2.210 273% AND INVESTIGATION 162 363 169 330 96% s9 s3o 7 467 5% 522.40.00 AINING 11 Salaries $41,389 $33,240 125% 12 Overtime 611 300 204% 300 (311) -51 23 Benefits 7,458 8,330 90% 8,550 1,092 15% 24 Uniforms 1,489 750 199% 31 Supplies 5,272 7,100 74% 8,170 2,898 55% 35 Small Equipment 54 60 90% 50 (4) -8% 41 Professional Services 225 1,720 13% 1,780 1,555 691 42 Communications (23) 30 -76% 100 123 -539% 43 Travel 39 40 98% 48 Maintenance 0 (39) -100% 0 0 0% 100 100 0% 49 Miscellaneous 365 300 122% 700 335 92% 95 Intertund Rental 970 970 100% TOTAL TRAINING 2.820 1.850 191% 57 8 9 1E2&40 109% 62 860 $5,011 9% 522.41.00 V LUNT ERICA L P RSONNEL 11 Salaries $6,672 $9,500 70% $9,800 $3,128 12 Overtime 6,323 8,170 77% 47% 9,000 2,677 42% 23 Benefits 2,852 7,560 38% 4,000 1,148 40% 24 Uniforms 102 3,500 3% 3,500 3,398 3347% 41 Professional Services 145 350 41% 350 205 142% -80- NARRATIVE Interfund Rental - Equipment rental division charges for two vehicles. TRAINING Salaries - 50% of salary for Assistant Fire Chief ($35,290), data clerk ($4,000). The remaining 50% is under EMS training 526.40.11. Overtime- For firefighter training. Benefits - 50% of Assistant Chief's medical ($3,620), retirement ($4,770) and life insurance ($160). Uniforms - Uniforms for Assistant Fire Chief. u lies -Training manuals ($350), video tapes ($550), audiovisual supplies ($300), pump operator/company officer programs ($3,100), hazardous materials training tapes ($200), hazardous materials training manuals ($500), film processing ($100), training tapes ($900), hazardous materials reference manuals ($200), SCBAtrailerfee ($250), binders ($100), training supplies ($370), manuals for EMT classes ($400). Small Equipment - Handlights. Professional Services - Decon uniforms Assistant Chief ($240), contract instructor ($1,000), SunPro ($180), demolition cars ($360). Communications - Pager. Travel - Nothing budgeted for 1998. Maintenance - 50% of maintenance for audio visual equipment. Miscellaneous - Washington State Association of Fire Chiefs dues ($400), State fee for EMT's ($300). Interfund Rental - Equipment rental division charge for unit #466A. VOLUNTEERS/CALL PERSONNE Salaries - Call personnel firefighters pay at $7.25 per hour. Overtime - Volunteer coordinator. Benefit s -Life insurance ($2,110), retirement ($1,090) and medical ($800). Uniforms - Uniforms and protective clothing. Professional Services - Decon uniforms. -81- Account Number Description Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % VOLUNT C LL P R NN EL - t` 49 Miscellaneous 0 0 0% 50 50 0% TOTAL CALL PERSONNEL $16,094 29 080 55% $26,700 $19 606 66% EMERGENCY MEDICAL SERVICES 526.10.00 EMS A MINISTRATION 11 Salaries $26,682 $28,260 94% $28,100 $1,418 5% 12 Overtime 81 100 81 % 100 19 23% 23 Benefits 6.022 5.950 101 % 6.220 1988 3% TOTAL EMS ADMINISTRATION $32,785 $34,310 96% $34.420 1 635 5% 526.20.00 EMS SERVICES 11 Salaries $329,224 $337,020 98% $328,870 ($354) 0% 12 Overtime 27,589 28,970 95% 23,890 (3,699) -13% 23 Benefits 83,963 80,890 104% 83,100 (863) -1% 24 Uniforms 2,139 5,500 39% 5,000 2,861 134% 31 Supplies 5,405 6,500 83% 8,000 2,595 48% 35 Small Equipment 0 150 0% 150 150 0% 41 Professional Services 3,904 3,560 110% 6,570 2,666 68% 42 Communications 544 270 201 % 400 (144) -26% 45 Rental/Lease 3,285 3,570 92% 3,570 285 9% 48 Maintenance 446 2,100 21 % 1,350 904 203% 91 Interfund Services 17.950 17.950 100% 17.540 410 -2% TOTAL EMS SERVICE 47$ 4,449 $486,480 98% $478,440 $3,991 1% 526.40.00 EMS TRAINING 11 Salaries $41,389 $33,240 125% 35,290 (6,099) -15% 12 Overtime 0 1,100 0% 1,100 1,100 0% 23 Benefits 7,345 8,430 87% 8,730 1,385 19% -82- NARRATIVE VOLUNTEER/CALLPERSONNEL - #510 - C nt'd Miscellaneous - Training classes. EMERGENCY MEDICAL SERVICES EMS ADMINISTRATION Salaries - 25% of salary for Fire Chief ($18,590) and Secretary ($9,510). Overtime - Secretary as needed. Benefits - Chief's medical ($1,630), retirement ($2,280), state workers ($130) and life insurance ($90). Secretary's medical ($550), retirement ($1,480), state workers ($40) and fife insurance ($20). EMS SERVICES Salaries - 25% salaries of twenty-four (24) firefighters ($313,780) and holiday payoff ($15,090). Overtime - Off duty emergency response for firefighters and shift overtime for relief of personnel staff shortages. Benefits - Medical ($33,950), retirement ($44,590), state workers ($4,080), life insurance ($480). Uniforms - 25% uniforms for twenty-four personnel. Supplies - Aid unit expendable supplies ($3,600), oxygen ($2,000), backboards, splints, regulators ($1,000), aid car replacement items ($250), maintenance supplies ($1,150). Small E uq ice- Handlights. Professional Service - Decon uniforms 25% for 24 personnel ($4,450), fitness program ($820), medical test ($1,300). Communications - Pagers - station ($200), HazMat ($200). Rental/Lease - 25% of trailer rental for Fire Station #6. Maintenance - Misc. ($250), equipment repair ($900), radio maintenance ($200). Interfund Services - 16.7% equipment rental charges for fire mechanic. EMS TRAINING Salaries - 50% of salary for Assistant Fire Chief. Overtime - For full-time firefighter/EMTs while attending required emergency medical classes while off duty. Benefit - 50% of medical ($3,620), retirement ($4,780), state workers ($170), life insurance ($160). -83- Account Number Description Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % EMS TRAINING - #5 j 0 - Contv.._d 24 Uniforms 0 31 Supplies 330 41 Professional Services (878) 48 Maintenance Q 0 0% 500 500 0% 200 165% 300 (30) -9% 100 -878% 160 1,038 118% 10000 0% 100 100 0% TOTAL EMS TRAINING 48,185 $43,170 TOTAL EMS SERVICES $555,42Q 563 960 528.60.00 FIRE ALARM/DISPATCH 42 Communications $1,829 $1,600 51 Intergovernmental Svs. 93.930 94.750 TOTAL FIRE ALARM/DISPATCH $95,759 $96,350 FIRE/EMS EQUIPMENT 594.22.64 Equipment (Fire) $101,589 $91,150 594.26.64 Equipment (EMS) 2.063 j ,250 TOTAL EQUIPMENT $103,652 92 400 GENERAL FUND SUBTOTAL $2,525,318 $2,489,820 FIRE STATION #10 - #511 522.10.00 ADMINISTRATION 31 Supplies 1.981 1400 TOTAL ADMINISTRATION $1,981 $1,400 522.20.00 SUPPRESSION 11 Salaries $433,228 $467,030 12 Overtime 32,224 43,930 23 Benefits 107,730 113,410 lea 112% $46.16 ($2.006) -4% 98% 559 04 $3,620 1 % 114% $1,800 ($29) -2% 99% 104.000 10.070 11 % 99% 1106.800 $ - 1 % 41 10% 111 % $4,450 ($97,139) -96% 165% 1.250 M 3) -39% 112% $5.700 97 952 -95% 101 % $2 469,810 55 508 -2% 142% 1.450 531 -27% 142% $1,450 j -27% 531 93% $487,370 $54,142 12% 73% 35,400 3,176 10% 95% 119,150 11,420 11 % NARRATIVE EMS TRAINING - #510 - Cont' Uniforms - Uniforms for new Assistant Fire Chief. Supplies - Blank video tapes. Professional Services - Decon cleaning of uniforms per contract. Maintenance - Radio maintenance. FIRE/ALARM DISPATCH Communications - Mobile phone calls. Intergovernmental Services - Contract cost for SNOCOM service at 25% of total. FIREIEMS EQUIPMENT Equipment (Fire) - Fire hose ($2,450), portable radio ($2,000). EMS Equipment - Rescue kits. ADMINISTRATION - #511 u lies - Office supplies. SUPPRESSION Salaries- 75%twelve firefighters ($465,000), holiday pay off ($22,370). The remaining 25% is under EMS (26.20.11). Overtime - Off duty emergency responses, shift overtime for relief of personnel staff shortages. Benefits - Medical ($45,680), retirement ($66,870), state workers ($6,000), life insurance ($600). -85- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % FIRE STATION #10 - #511Con'd. 24 Uniforms 3,218 12,000 27% 10,000 6,782 211 % 31 Supplies 16,651 23,900 70% 23,900 7,249 44% 35 Small Equipment 1,273 950 134% 41 Professional Services 5,346 6,400 84% 42 Communications 0 0 0% 48 Maintenance 1,234 3,350 37% 49 Miscellaneous 0 200 0% 91 Interfund Services 21.540 21.540 100% TOTAL SUPPRESSION $622,444 $692.710 90% 522.30.00 FIRE PREVENTION & INVESTIGATION 31 Supplies $484 $2,300 21 % 49 Miscellaneous 0 350 0% TOTAL FIRE PREVENTION 484 $2,650 18% 522.40.00 TRAINING 12 Overtime $0 $1,500 0% 23 Benefits 0 200 0% 31 Supplies 889 2,800 32% 41 Professional Services 49 Miscellaneous TOTAL TRAINING 0 300 98 0 987 $4,80d 0% 0% 21% 950 9,010 200 1,850 200 26.250 7 4 280 $2, 300 Q 2 600 (323) -25% 3,664 69% 200 0% 616 50% 200 0% 4.710 22% 91 836 15% $1,816 375% 300 0% 2 116 437% $1,500 $1,500 0% 200 200 0% 2,800 1,911 215% 360 360 0% 4 kU8 -100% 4 860 $3,873 393% NARRATIVE FIRE EATION 0 - t'd Un r s - 75% replacement for twelve personnel. Supplipa -12 sets of turnouts ($17,400), breathing apparatus supplies ($500), fire foam ($550), bedding ($350), station supplies ($1,860), misc. brass ($100), hazardous materials ($300), gloves, hoods, lights ($350), station amenities ($380), support belts, ($450) and misc. ($1,660). 5miall Equipmen - Tools and misc. equipment. Professional Services - 75% decon uniform for twelve firefighters ($4,350), fitness program ($980), medical ($1,950), grounds maintenance ($1,730). Communicatons -Pagers. Revair/Maintenance - Radio maintenance contract ($300), breathing apparatus ($50), portable equipment ($250), fire protection clothing repairs ($250), extinguisher refilling ($150), air compressor ($250), and ladder inspections ($600). Miscellaneous - Washington State Firefighters' Association dues ($30), Washington State Emergency Management Association ($70), subscriptions ($100). Intertund Services - 25% of equipment rental fire mechanic and engine supplies. R VENTICNI NVESTIGAT Supplies - Film ($250), pre -fire program ($450), school fire prevention material ($650), computer inspection forms ($650) and U.F.C. books ($300). Miscellaneous - Fire prevention materials and community awareness programs. TRAINING verti e - For attending training classes. Benefits_- Retirement benefits for attending classes. Supplies -Manuals ($250), videotapes ($200), pump operator/company officer programs ($400), hazardous material reference manuals ($100), SCBA trailer ($200), HazMat training tapes ($100), HazMat training ($1,500), film processing ($50). Professional5 - Uniform decontamination and dry cleaning. i e s - Budgeted in Fund #008. -87- Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 526.20.00 EMS SERVICES 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 41 Professional Services 42 Communications 48 Repair/Maintenance 91 Interfund Services TOTAL EMS SERVICES 526.40.00 EMS TRAINING 12 Overtime 23 Benefits 31 Supplies 35 Small Equipment 43 Travel TOTAL EMS TRAINING TOTAL EMS SERVICES $144,407 $155,570 93% 10,741 14,610 74% 35,908 37,740 95% 1,054 3,900 27% 2,909 3,400 86% 1,778 2,100 85% 0 0 0% 191 950 20% 9.000 9.000 100% 205 98 $227,270 91% $0 $100 0% 0 20 0% 214 550 39% 0 50 0 150 214 870 206 202 $228,140 0% 100% 25% 90% $162,420 11,810 39,590 1,900 2,900 2,980 100 700 8.720 231 120 $100 20 550 50 0 720 231 840 $18,013 12% 1,069 10% 3,682 10% 846 80% (9) 0% 1,202 68% 100 0% 509 267% 80 -3% 25 132 12% $100 0% 20 0% 336 157% 50 0% 0 0% 506 237% 25 638 12% NARRATIVE MSSERVICES Salaries - 25% salaries for twelve firefighters ($155,360), holiday payoff ($7,060). vertim - Off -duty emergency responses. Shift overtime for relief personnel staff shortages. Denefits - Medical ($15,040), retirement ($22,280), state workers ($2,030), life insurance ($240). Uniforms - 25% replacement for twelve personnel. S_ upplies - Aid unit expendable supplies ($850), oxygen ($500), maintenance supplies ($1,000), backboards, splints, regulators ($550). Professional Services - Decon uniform 25% for 12 personnel ($2,000), fitness program ($330), medical test ($650). Communications - Rescue pager. Repair/Mainte[la- Portable equipment repair ($400), radio maintenance ($100), miscellaneous ($200). Interfund Services - 8.3% of equipment rental fire mechanic and engine supplies. EMS TRAINING Overtime - Firefighters attending off -duty EMT classes. Benefits - Retirement benefits for off -duty EMT classes. Supplies - Manuals/workbooks EMT classes ($200), First Responder class ($100), training aid supplies ($100), manual binders ($50), blank video tapes ($100). Small ui ment - Handlight. Travel - Nothing budgeted in 1998 -89- Account Expend Number Description 1997 528.60.00 FIRE ALARM/DISPATCH Budget % Expended 1997 To Budget 42 Communications $1,637 $4,300 FIRE/EMS EQUIPMENT 594.22.64 Equipment (fire) 6,864 3,250 594.26.64 Equipment (EMS) 1.008 1.250 TOTAL EQUIPMENT $7,872 $4,500 GENERAL FUND SUBTOTAL $3,365 925 $3,428,320 .n 38% Budget Bridget to Actual 1998 $ % $4,300 1 $2,663 163% 6,200 (664) -10% 1.250 242 24% 7 450 422 175% $3,436,590 $69,665 2% NARRATIVE FIR MII7 P TC Communications -Telephones. FIREIEMS EQ LEMENT Equipment (fire) - Nozzles, minor tools, miscellaneous ($450), portable radio ($750), fire hose ($5,000). Equipment (EMS) - Pagers ($500), radios ($750). -91- 1997 1998 1997 1998 Revenue Revenue Budget Expenditures Expend. Budget QLUM.ULATIVE RESERVE FIREIMED.#.CAL AID VEHICLES - FU (000 - Aid Vehicle) Beginning Cash Balance $97,848 $138,430 Ending Cash Balance $138,430 $193,260 Interest Earnings 11,232 14,000 Fire Engine Lease 6,150 0 Donations 500 500 EMS Property Tax 35,000 35,000 SUBTOTAL (100 - Fire Engine) Beginning Cash Balance Interest Earnings Transfer from General Fund #001 SUBTOTAL TOTAL REVENUE $144,580 $193,260 $362,992 $410,020 5,172 20,000 50,000 50,000 $418,164 $480,020 $562,744 $667,950 FIREMEN'S PENSION - FUND 617 Beginning Cash Balance $439,475 $438,570 Fire Insurance Premium Insurance 26,436 27,700 Interest Earnings 5,741 18,000 TOTAL REVENUE SUBTOTAL $144,580 $193,260 Ending Cash Balance $410,020 $437,830 Engine Lease 8,144 47,520 SUB TOTAL $418,164 $480,020 TOTAL REVENUE $562,744 $667,950 Ending Cash Balance $438,570 $451,770 Salaries 1,242 1,500 Professional Services 2,640 0 Personnel Benefits 24,100 25,000 Pension Payments 5,100 6,000 $471,652 $484,270 TOTAL EXPENDITURE $471,652 $484,270 -92- NARRATIVE This Fund is established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. Donations that are received from citizens will be invested and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. Purchase of a new fire aid vehicle. EMS Property taxes are based on 50 cents per $1,000 assessed valuation. In 1993, the City Council established a sub fund (program 100) for fire engine replacement. During 1997, the City Council approved a replacement program of which an element included leasing. The program requires engine pumper trucks be leased for a 6 year period with the option to buy the end of the lease. IR ME M) - FUND 617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18. Salaries and Wages - The additional amount that six retired firefighters and one surviving spouse receive other than from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for seven retired firefighters as per RCW 41.26.150. -93- 14% i r,F ED A,,.4r 1��. is 9 \3 �1 IJ I U N C'y ^ FUUJr UU L o El U O rn Q 't w w U N w � v% iV � � •�., � 'd •U H MISSION STATEMENT COMMUNITY SERVICES DEPARTMENT To plan and implement an orderly long-term growth strategy for the City. To construct and maintain the City Is physical infrastructure commensurate with funding availability. To provide the physical, recreational, cultural and aesthetic amenities for the citizens of the City that will match the affordability for such amenities. To keep the City beautiful and vital in a cost-effective manner. To provide department staff the opportunity for a meaningful work experience. EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ FUND: GENERAL Administration $320,769 $359,330 89% $330,950 $10,181 3% Planning & Building 749,966 803,650 93% 888,760 138,794 19% Engineering 576,318 581.230 99% 659,690 83,372 14% SUBTOTAL 1,647,053 1,744,210 94% 1,879,400 232,347 14% OTHER FUNDS: Public Works - Street $1,199,127 $1,269,070 94% $1,029,310 ($169,817) -14% Public Works - Combined Util. 7,552,450 9,433,400 80% 9,005,780 1,453,330 19% Public Works - Equipment Rent. 9_ Q8.86 977.860 93% 1 120.58 211,713 23% SUBTOTAL OTHER FUNDS 9,660,444 11,680,330 83% 11,155,670 1,495,226 15% Combined Street Const./Imprv. 477,429 1,086,200 44% 1,820,200 1,342,771 281 % Multimodal Transportation 244,534 561,200 44% 346,000 101,466 41% Street Beautification 3,125 15,000 21% 0 (3,125) -100% Building Maintenance 139,859 263,200 53% 176,300 36,441 26% Municipal Arts 68,427 74,760 92% 147,770 79,343 116% Memorial Tree 0 6,000 0% 2,000 2,000 0% Youth Scholarship 1,752 2,050 85% 4,500 2,748 157% Tourism Promotional 13,757 16,310 84% 23,080 9,323 68% Off -Street Parking 10,800 15,000 72% 1 12,000 1,200 11% Park Acquisition 687,885 2,097,000 33% 1,830,000 1,142,115 166% Special Capital 1,290,117 1,347,590 96% 421,870 (868,247) -67% Gift Catalog 1,248 23,000 5% 1,060 (188) -15% Cemetery Improvement 75,884 176,840 43% 204,380 128,496 169% HUD Block Grant 36,449 150,000 24% 75,000 38,551 106% Capital Improvement 63,200 77,000 82% 0 (63,200) -100% Public Safety Building Const. 1,123,985 2,143,850 52% 6,983,250 5,859,265 521% Combined Utility Const./Improv. 859,204 1,250,000 69% 1,236,000 376,796 44% Combined Utility Reserve 1,572,795 1,584,110 99% 1,575,000 2,205 0% Capital Improvements Reserve 637,808 777,000 82% 951-000 313,192 49% TOTAL $18,615,755 $25,090,650 74% $28,844,480 $10,228,725 55% DEPARTMENT FUNCTION OMMUNITY SERVICES ADMINISTRATION Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly work program, Develops administrative procedures, systems and policies. Prepares the Capital Improvements Program and the annual budget. Provides for cable television service oversight, records management, project accounting and work order controls, purchasing of office supplies, reception and secretarial services. Provides for special project management, particularly in initial stages. Provides intergovernmental role in areas involving funding, legislation and interlocal agreements. -94- NARRATIVE DEPARTMENT Ft1NCTIO PLANNING AN BU1LD1 UG D IVISI0N This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, Planning Board and community development. The division also processes and coordinates a wide range of permits, including all types of building permits. Long-range planning activities include implementation of the State Growth Management Act, and preparation of the comprehensive plan, sub -area and functional plans. The division works with community groups to plan and implement specific elements of the plan, such as downtown revitalization or waterfront planning. It also assists in administering the HUD Community Development Block Grant Program. Support services provided to the public and other city departments also include mapping and graphics, database development and land and building inventories. ENGINEERING ❑IVISION. This division provides for the design and construction management (including field inspection) of all capital construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans for long range capitaVinfrastructure needs fortransportation, storm water management, water, sewer and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and for construction. TREATMENT PLANT QIVIS10 This division is responsible for t he operation and maintenance of the City's WastewaterTreat ment Plant. The Treatment Plant is a regional facility treating flows from the City of Edmonds, the City of Mountlake Terrace, the City of Lynnwood. Qlympic View Water and Sewer District and Shoreline Wastewater Management District. The division administers the agreements the City has executed with other agencies for cost sharing, updates flow records, establishes flows and cost sharing of the O & M and capital project expenses. It is also responsible for meeting all requirements and permits regulated by State and Federal Governments for air, effluent and solids generated by the plant. The division's Operations, Maintenance, Laboratoryand Administrative departments ensure the facility iscomplying with all applicable standards. -95- a 0 U A � a � O z COMMUNITY SERVICES ADMINISTRATION • Successfully completed the renovation and move into the City Hall building. • Successfully completed the design process for the new Public Safety Complex. • Led multi -agency effort in securing $500,000 grant funds for design of Edmonds Crossing project. • Worked cooperatively with regional transportation entities to complete the EIS for the Edmonds Crossing project. • Along with other division managers and staff, successfully worked with the City Council's Community Services Committee to complete a number of complex assignments. • Worked cooperatively with local economic development groups to enact code changes for the City's downtown commercial zone. • Working with all appropriate entities, developed a rate increase strategy to ensure solvency of the utility fund(s). • Successfully engaged technical assistance to develop virtual reality as a physical planning tool for the City. • Orchestrate orderly transition of Department operations in light of organizational changes. • Successfully implement the recommended development services concept with focus on quality customer service. • Complete the public process and obtain record of decision for the Edmonds Crossing EIS. • Successfully utilize virtual reality techniques as a physical planning tool for staff. • Successfully contract for the construction phase of the new Public Safety Complex. • Continue to seek innovative means to generate revenues for the City. • Continue to participate in regional planning activities. • Continue to upgrade a "user friendly" customer service approach for the department. r,F E D A zr lh�. IS9 v EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 _ 1997 To Budgot 1 1998 1 $ % 519,70.00 ADMINISTRATION - #610 11 Salaries (Director) $79,662 $76,630 104% $84,010 $4,348 5% 23 Benefits (Director) 15,900 15,790 104% 16,700 800 5% 11 Salaries 35,605 40,280 88% 40,550 4,945 14% 12 Overtime 220 1,000 22% 1,000 780 354% 23 Benefits 11,783 14,520 81 % 11,940 157 1 % 31 Supplies 1,962 4,000 49% 6,000 4,038 206% 35 Small Equipment 410 0 0% 0 (410) -100% 41 Professional Services 0 15,000 0% 20,000 20,000 0% 42 Communications 396 1,000 40% 1,030 634 160% 43 Travel 386 2,100 18% 3,000 2,614 677% 44 Advertising 0 1,000 0% 1,500 1,500 0% 45 Rental/Lease 11,574 15,000 77% 16,500 4,926 43% 49 Miscellaneous 6,414 6,600 97% 5,360 (1,054) -16% 95 Interfund Rental 276 180 153% 490 1144 78% TOTAL ADMINISTRATION L1fi4,588 193,100 85% JZQ8,080 $43.492 26% 519.76.00 OFFICE SUPPORT 11 Salaries $104,165 $114,120 91% $72,800 ($31,365) -30% 12 Overtime 1,352 4,000 34% 4,000 2,648 196% 23 Benefits 24,080 23,310 103% 15,670 (8,410) -35% NARRATIVE "MIMIN910231199EM Salaryit for - The salary is set by the City Council. Benefits (Director) - Medical ($4,130), retirement ($11,730), state workers ($130), life insurance ($710). -Sal�jries - Executive Assistant and seasonal help. Overtime - Unanticipated work load requirements for Executive Assistant. Benefits - (Executive Assistant) medical ($5,980), retirement ($5,770), state workers ($130), life insurance ($60). Supplies - Special report printing, coverstock, miscellaneous special office supplies with focus on Multimodal Project, public safety complex design project. Small Equipment - Nothing budgeted for 1998. rof�I � - Specialized legal assistance, virtual reality database assistance, and pedestrian underpass planning. Communication - Airtime for cellular phone. Travel - Mileage, parking for attending professional meetings; Multimodal Project coordination. A_dyerlisin - To publicize department's services to citizens and users. Rental/Lease - For Konica copier. scellaneou - Memberships - ULI, NATOA , APWA, rotary, SCCIT, technical journals, publications. lnterfund Rental - 33% share of vehicle #97; includes radio rent. OFFICE SUPPORT Salaries - Project Accounting Coordinator, 2 job share Office Assistants, and seasonal help ($8,000). Overtime - Overtime for special assignments. Benefits - Medical ($5,240), retirement ($9,750), state workers ($380), life insurance ($130), overtime ($170). -97- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Bud et 1998 $ % 519.76.00 OFFICE SUPPORT- #610 - Cont'd 31 Supplies 20,040 18,000 111% 20,000 (40) 0% 35 Small Equipment 114 0 0% 0 (114) -100% 41 Professional Services 0 0 0% 3,000 3,000 0% 43 Travel 156 100 156% 0 (156) -100% 44 Advertising 0 500 0% 550 550 0% 48 Maintenance 3,690 4,000 92% 5,500 1,810 49% 49 Miscellaneous 1,326 2,200 60% 1,350 24 2% 594.19.64 Equipment 1,258 0 0% 0 i (1,258) -100% TOTAL OFFICE SUPPORT 156 i81 16g 6,230 94% 112Z,870 33 311 -21% TOTAL ADMINISTRATION $320,769 $359,330 89% San 950 119W81 3% NARRATIVE OFFICE SUPPORT- #610 - Cont'd Supplies - Office supplies for Community Services Administration, Planning, Building and Engineering. Photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, film and microfilm and related supplies. Small Equipment - Nothing budgeted for 1998. Professional Services - Specialized legal assistance. Travel - Nothing budgeted for 1998. Advertising - Legal advertising for consultant and other professional service requirements. Maintenance - Canon copier ($1,600); Kroy lettering machine ($410); binder machine ($320); Microfiche reader/ printer ($690); miscellaneous repairs ($500); fax maintenance ($740), small equipment repair ($1,240). Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership, ARMA membership. Equipment - Nothing budgeted for 1998. -99- ®R t,F E D Azr `�c. 1 89v 2 �� [mot �z' �,V-I' - ����uu •, • Tfanning Department OrganizationaCChart CURRENT PLANNING FTINCl<'IONS Development Review zoning ; SL3bdivis on. Architectural Desi o Review Environmental Review Slioreline.Management Annexation Support .Block (3Ta-n Assista- nee Planning Supervisor Senior Planner Planner Code Enforcement Technician New Planner Position PLANNING MANAGER Adminstrative Assistant STRATEGIC PLANNING tong -rang Plannin Growth Maiiagem ..- 'i.�cononlic Development Geographic Information Systems Graphics & Information Systems Support Planner Student Interns Receptionist BUILDING Building Official Plans Examiner Permit Technician Permit Coordinator Combination Build./Insp- PLANNING DIVISION • Annexations Completed the Perrinville, Firdale, and Clay annexations. Building Certification Under a new national certification pro- gram, Building received certification and the highest rating of 79 jurisdictions in the state by the Washington Rating & Survey Bureau. Permit Processing Processed 1002 building permits com- pared to 899 in 1996. Established new Plan Review Room to improve building permit review. Continued to process permits in a timely and efficient manner while working to improve internal coor- dination between City divisions and de- partments. • Regional Planning Continued to participate in regional plan- ning activities. Strategic Planning Adopted Comprehensive Plan amend- ments, including new economic devel- opment and urban design policies and updates for recently annexed areas. Con- tinued to support multimodal and trans- portation planning efforts. • Community Development Code Revi- sions Adopted code amendments improving permit process and bringing development code into consistency with Comprehen- sive Plan. • Public Information Continued to update and expand public information materials, including hand- outs, brochures, and internet presence. Staff Development Filled new Permit Specialist position in Building. Filled vacant Planner and Code Enforcement positions in Planning. Staff participated in education and training programs, including professional devel- opment and computer training. Building staff underwent training in new building codes. Staff continued to be cross - trained in multiple jobs to improve cov- erage and provide for flexible office op- eration. • Disaster Plan Activated Emergency Operations Center (EOC) and responded to Woodway slide. Continued to implement and support the Disaster Plan for building inspection. Office Automation Continued development and integration of computerized databases, permit tracking, and geographic information systems. Completed conversion of permit information, forms and public informa- tion materials to computer system. Annexations Respond to individual annexation re- quests. • Permit Processing Improve organizational responsiveness through application of Total Quality Management methods Improve efficient processing of permits and internal coordination between City divisions and departments. Review per- mit coordination activities with the goal of streamlining permit flow and public , response. Adopt new planning fee structure. Monitor Building fees for compliance with 100% cost -recovery policy. ■ Regional Planning Continue to monitor and participate in regional planning activities. • Strategic Planning Adopt Comprehensive Plan amendments with the goal of consolidating and sim- plifying plan elements into a single document. Update Comprehensive Plan and Zoning maps to improve consistency and ease of interpretation. Continue to support multimodal and transportation planning efforts. Community Development Code Revi- sions Adopt major code amendments dealing with infill development, parking, signs, and other special topics while also up- dating and improving internal consistency of codes and standards. ■ Public Information Continue to maintain and update public information materials. Include materials designed to provide general "roadmap" for City's permitting and review proc- esses Explore new initiatives tied to regulatory reform and economic development, in- cluding expanded public information opportunities and ties to other local eco- nomic development and arts organiza- tions such as the Community College, Port, Chamber, library. (An example is the coordination effort with the Commu- nity College regarding the Internet). Staff Development Improve organizational coordination and responsiveness through application of Total Quality Management methods. Encourage and participate in staff educa- tion and training programs. Continue to promote cross -training of staff for flexi- ble and efficient office operation. Disaster Plan Continue to implement the Disaster Plan for building inspection. Office Automation Continue to develop computerized map- ping and Geographic Information System (GIS) capabilities. Develop closer inte- gration of computerized databases with GIS to provide decision -support. Work with University of Washington to support development of the Virtual Edmonds Project, a three-dimensional computer model to assist visualization of development issues. EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1 1998 LP ANNINO DIVISION - #620 558.60.00 PLANNING 11 Salaries $318,480 $329,650 12 Overtime (175) 1,000 23 Benefits 72,029 73,600 24 Uniforms 0 0 31 Supplies 0 0 35 Small Equipment 5,406 5,540 41 Professional Services 42,497 50,760 42 Communications 43 Travel 44 Advertising 49 Miscellaneous 95 Interfund Rental 594.58.64 Equipment TOTAL PLANNING 97% $366,370 -18% 500 98% 85,200 0% 750 0% 4,000 98% 4,090 84% 59,500 779 740 105% 233 700 33% 1,804 2,500 72% 11,237 13,020 86% 2,736 2,690 102% 0 0 0% 455 0Z5 $480,200 95% -100- 700 740 2,800 16,850 2,760 3.100 547 360 $47, 890 15% 675 385% 13,171 18% 750 0% 4,000 0% (1,316) -24% 17,003 40% (79) -10% 507 218% 996 55% 5,613 50% 24 1% 3.100 0% 92 334 20% NARRATIVE PLANNINGE PLANNING farie - Manager, Planning Supervisor, Senior Planner, Planners (2), Code Enforcement Technician, Administrative Assistant, Interns ($10,000), new Planner position. Overtim - As required for special assignments, work overloads and continued computer input. Benefit - Medical ($28,230), retirement ($54,700), state workers ($970), life insurance ($1,300). Uni o s - Rain and outdoor wear for fieldwork. Sgppliee - New public notice signs. Equipment - Presentation/meeting equipment ($590), miscellaneous equipment and furniture (bookcases, tables) with an individual value under $500 ($2,300) and equipment for additional planner ($1,200). Professional Serv_ic - Includes ($36,000) for hearing examiner and hearing examiner support, ($7,500) for M i nut etaker/Transcriber of Planning Board and other meetings, ($6,000) for supporting studies, ($1,000) for Planning Board members expenses, growth monitoring grant contracted services ($9,000). Communications - Cellular phone charges, on-line information services. Travel - Mileage reimbursement for posting, site inspections, research work and transportation, and attendance at professional meetings. Advertisin - Legal notifications to newspapers of public hearings, development applications, etc. iscellaneous - Printing ECDC books, updates and brochures, official posters, blue print paper, maps (comp., plan, zoning, assessors, Kroll, etc.) ($7,500), plan and award letters, magazinWperiodicals, technical publications, chapter and division membership dues ($1,100), individual professional membership dues ($1,750) supplies for special projects, public meetings, name plates for board/committee members ($2,000); technical software updates ($2,000) metroscan updates ($2,500). Interfund Rental - Vehicle rental departmental charges for unit #95 and 1/3 of unit #97. Equipment - Meeting room podium ($800), drafting table ($500) and work station for additional planner ($1,800). -101- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Dewription 1997 1997 To Budget 1998 $ % 524.10.00 BUILDING INSPECTION - #621 11 Salaries $192,153 $219,870 12 Overtime 4,807 2,000 23 Benefits 40,270 43,390 24 Uniforms 608 650 31 Supplies 0 0 35 Small Equipment 6,559 2,300 41 Professional Services 37,751 40,000 42 Communications 697 400 43 Travel 0 800 44 Advertising 0 50 48 Maintenance 0 0 49 Miscellaneous 7,067 8,950 95 Interfund Rental 4,344 4,240 594.24.64 Equipment 684 $00 TOTAL BUILDING INSPECTION $294,940 323 450 TOTAL PLANNING DIVISION $749.966 803 650 87% 240% 93% 94% 0% 285% 94% 174% 0% 0% 0% 79% 102% 86% 91% 93% -102- $211,120 2,000 42,410 810 2,200 10,850 56,000 900 500 50 2,200 9,360 $18,967 10% (2,807) -58% 2,140 5% 202 33% 2,200 0% 4,291 65% 18,249 48% 203 29% 500 0% 50 0% 2,200 0% 2,293 32% 3,000 (1,344) -31% 0 684 -100% 341 400 S46.460 16% 888 760 $138.794 19% NARRATIVE BUILDING INSPECTION - #621 Salaries - Building Official, Plans Examiner, Combination Inspector, Permit Coordinator, Permit Technician, extra help. Overtime - Work overload, special projects, microfilming. Benefits - Medical ($9,000), retirement ($31,670), state workers ($1,340), life insurance ($400). Uniforms - Safety equipment as required by state safety regulations and union contract, i.e. protective shoes, rain gear, gloves, etc. u lies - Supplies for microfilming ($900) and blueprint copying ($1,300). Small Equipment - Map/storage racks ($1,400), NOAA radio ($150), camera ($300), emergency supplies ($3,500), plan storage containers ($1,500), plan shelving ($3,000), break room table ($300), misc. small equipment ($700). Professional Services- Professional consultant reviews ($40,000); contracted services for special inspections and engineering evaluations ($16,000). Communications - Air time for cellular phones. Travel - Mileage, --as required --for attendance at professional meetings. Advertising - Legal notification for appeals to building code, special notices. Maintenance - Maintenance agreement for blueprint copier. Miscellaneous - Membership and professional certification fees ($360), printing of public forms and notices ($4,300). Building code books ($3,200), construction related technical reference books and technical software ($1,500). Interfund Rental - Vehicle rental department charges for unit #35 and unit #76. Equipment - Nothing budgeted in 1998. -103- A% r,F E D A zr 1��. 1 89v Engineering Department Organizationa[Chart CITY ENGINEER Project Accounting Coordinator Administrative Assistant Capital Facilities Design Capital Facilities -Planning Constructior :;Management `Development' Review Development Standards Construction Engineer Hydraulics Engineer Traffic Engineer Engineering Coordinator Engineering Specialist Engineering Technician Engineering Inspector CIP Specialist ENGINEERING DIVISION • Designed and managed projects for the majority of the City's Capital Improvement Program. Projects included: ✓ Construction management of the Brackett's Landing South Park Improvements ✓ Construction management of the Wastewater Treatment Plant HVAC Improvements ✓ Construction management of the Water/Sewer Telemetry Upgrade Program ✓ Construction management of the New City Hall Improvements ✓ Construction management of the Meadowdale Storm Drainage Improvements ✓ Design and construction management for the 1997 Water Main Replacement Program ✓ Design and construction management for Accessibility Improvements (HUD) ✓ Design and construction management for the 100th Avenue Overlay Project ✓ Design and construction management for the 1997 Overlay Project ✓ Design and construction management for the 1997 Walkway Program ✓ Design and construction management for the Museum Roof Replacement ✓ Design and construction management for the Library Roof Replacement ✓ Design and construction management for the City Park Picnic Shelters ✓ Design and construction management for the 92nd Ave W/220th St SW Storm Drainage Improvement Project ✓ Design and construction management for the 1997 Street Surface Treatment Program ✓ Design and construction management for the Five Corners Water Tanks Emergency Generators ✓ Design and construction management for the Senior Center Floor Repair ✓ Assistance with surveying and bidding for the New Public Safety Complex • Initiated the Meadowdale Drainage Investigation Study • Initiated the Perrinville Creek Streambank Stabilization Design Project • Complete Meadowdale Drainage Investigation and adopt as part of the City's Comprehensive Plan revisions. Continue the process to develop new concurrency standards for Transportation Element of Comprehensive Plan for application in all cases throughout the City. • Analyze the City's water supply options and recommend a level of participation in the "New Entity" that will wholesale Seattle's water. a Continue review of the City's street standards with City Council and recommend appropriate revisions. .. . - • Design, bid and manage construction for the majority of the City's Capital Facilities upgrades. Provide job related training to staff when appropriate opportunities arise. Continue improvement of the development review process with TQM techniques to increase efficiency and improve internal coordination. EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % ENGINEERING DIVISION - #630 532.20.00 ENGINEERING 11 Salaries $438,947 $438,510 100% $488,940 $49,993 11% 12 Overtime 11,819 6,000 197% 5,000 (6,819) -58% 23 Benefits 109,862 108,560 101 % 123,660 13,798 13% 24 Uniforms 354 600 59% 600 246 70% 31 Supplies 2,618 3.600 73% 3,700 1,082 41 % 35 Small Equipment 863 1,400 62% 2,100 1,237 143% 41 Professional Services 1,940 14,000 14% 12,700 10,760 555% 42 Communications 859 300 286% 300 (559) -65% 43 Travel 198 450 44% 890 692 348% 44 Advertising 466 500 93% 500 34 7% 48 Maintenance 2,002 1.700 118% 2,900 898 45% 49 Miscellaneous 1,140 1,600 71 % 1,180 40 4% 95 Interfund Rental 3,336 3,010 111 % 8,720 5,384 161 % 594.32.64 Equipment 1,914 1.000 191 % 8.500 6.586 344% TOTAL ENGINEERING DIVISION $576.31 $581,230 99% $659,690 83 372 14% -104- NARRATIVE ENGINEERING DIVISION_ - #630 ENGINEERING Salaries - City Engineer, Construction Engineer, Hydraulics Engineer, Traffic Engineer, Engineering Coordinator, Ingineering Inspector, Engineering Specialist, Administrative Assistant, Capital Improvement Project Specialist, Part- time ($4,000). Overtime - For emergency work, work overload and inspections after normal work hours. Benefits - Medical ($46,620), retirement ($72,370), state workers ($3,110), life insurance ($1,560). Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. Supplies -Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Small Equipment - Drafting and office equipment. Professional Services - Engineering and other consulting assistance for special reports, designs, appraisals, surveys, and autocad system. Communications - Airtime for cellular phones. Travel - Business meetings. Advertisin - Publication fees for legal notices. Maintenance - Maintenance agreement for blueprint machine, parts for blueprint machine, one time expense for new blueprint machine drum ($1,200) and maintenance and repair of survey equipment ($1,700). Miscellaneous - Memberships (APWA, AWWA, CEAW, ASCE, CSI) ($650), professional dues ($380), and publications ($150). Interfund Rental - One-third expenses of Unit #97, Unit #88, Unit #37, Unit #109 and Unit #107. Equipment - Traffic counters, traffic software and vertical plan storage file. -105- Mq r,F ED A.,r `�c. 189v m MISSION STATEMENT PARRS & RECREATION DEPARTMENT To provide the citizens of Edmonds with a balanced system of open land, parks, recreation, and support facilities to assure quality of life. PARKS AND RECREATION DIVISION Partnerships, cultural arts and youth pro- gramming played an important role in parks and recreation activities in 1997. Publication of the City's parks and recrea- tion CRAZE, offered nearly 900 recreation programs that realized over 8,700 class registrations, an 8% increase from 1996. There were 13, 000 user visits in the gym and f tness room. Registered programs do not take into account the large number of participants in attendance at beach walks and various special events, such as, the Easter Egg Hunt, Fishing Derby, Hekinan Week, park dedications and summer con- certs. Economic enhancement focused on net- working and partnerships throughout 1997 Tourism and information publica- tions such as "Visit The Arts'; "Edmonds Flower Program" and `Brackett's Landing South" brochures marketed the unique and varied local public assets. Other 1997 highlights of accomplishments in the division are: . PC • Public Promotion & Community Relations: Arts Commission quarterly newsletter; "Arts Page" in Edmonds Paper; public art brochure revised; developed 5 Year Strategic Plan; City Hall public art dedi- cation; technical assistance for local arts' organizations; public art policy revisions; Board Training Program, produced "Edmonds in Bloom" limited edition poster. • Special Events Supported &tor Hosted at Anderson Center Antique Toy Show; Model Railroad Show; 12th Annual Writer's Conference; Celebration of Lights; Children's Carni- val; Sister City Celebrations; Various tenant performances; Arts Festival; An- nual Spring Gymnastics Show; Automo- bile Shows; Sculptor's Workshop Sales; Make -and -Take Workshop for marine educators • Community Programs: => Summer Concerts in the Park and Family Concerts @ Anderson Center Winter Performing Arts Series Japanese Culture "Hekinan" Week; => Belly flop, Cannonball contest, swim leagues & championship; Swim for the Heart, April Pool Days in July; Basketball Men's Master level Champi- onship sponsor; Community Fishing Derby; => Hosted recreational State volleyball championships; => Implemented new Sports Camp for Youth. "Discover the Forest" environmental education program => Established off -site upper levels gymnas- tics program at Shorewood High School Trail maintenance, stream bank revege- tation @ Yost Park through cooperation of Eagle Scouts, Earth Day volunteers, and Edmonds Elementary. Plants do- nated by Snohomish County Native Plant Salvage Program. => Watershed Education Day co -sponsored by the City, Brackett's Landing Founda- tion, Deer Creek Salmon Hatchery & Pilchuck Audubon Society. Staffed by Beach Rangers & volunteers and at- tended by 100+ participants. "Write on the Sound" two day writer's conference => Implemented school site art classes Implemented "Best Book I Ever Read" poster contest with Edmonds Arts Com- mission, Friends of the Library, and Edmonds area elementary schools. => "Soundwaves `97" Teen Concert Implemented "Edmonds Elementary School Presents" bulletin board in An- derson Center. • Local, State And National Dona- tions/Scholarship/Grant Awards Re- ceived & Distributed. => Youth Scholarship Fund: Received do- nations from: Summer Daycamp Chil- dren's Carnival, Celebration -of -Lights & Soundwaves `97 Teen Concert. Distrib- uted: 28 Youth Scholarship Awards. => Received mini -grant from Washington Native Plant Society to produce teacher resource packet for Discover the Forest Program. => Arts Commission Scholarships/Grants: Distributed: Student literary & per- forming arts educational scholarships; + Arts Commission Community Arts Organization Grants. Received: Washington State Arts Commission Grant; County Tourism" Grant in partnership with Lynnwood & Everett to reprint "Public Art" brochure. Completed N.E.A. sustaining grant to provide funding workshop for local arts organizations. Edmonds Arts Festival Museum Board grant for $3,025 for Family Concert Se- ries. Public/Private Partnerships Continued or Established for: Chambers Cable; Edmonds Boys & Girls Club; Edmonds Elementary; Stevens Hospital; Friends of the Library; South County Senior Center; Edmonds Ex- change Club; Meadowdale High School "LEOS"; City of Lynnwood and Edmonds School District; Edmonds Arts Festival Museum Board; Bracketts Landing Foundation; Adopt -A Beach, Snohomish County; UNOCAL; Edmonds Citizens Awareness on Clean Up of UNOCAL; Department of Ecology; Washington State Department of Trans- portation; Lynnwood Arts Commission; Edmonds In Bloom Association; Wash- ington Credit Union; Edmonds Public Library and Edmonds Public Works Fa- cility; Holy Rosary School; Westgate Elementary, Maplewood School - wild- life enhancement at Pine Ridge Park. Professional Staff/Committee In- volvement/Professional Awards: Involvement in: State Network of Local Arts; National Parks and Recreation Statewide Healthy Living; Pacific Northwest Regional Council for NRPA; Washington Park and Recreation Asso- ciation Athletic Section; Pacific NW Federal Legislation representative; Na- tional Park & Recreation Council of Affiliate Presidents; Washington State Recreational Basketball, N.W. Aquatic & Marine Educators Association; Eco- nomic Alliance Advisory Board; CASCD Public Relations Committee. Committee members of Aquatic Facility Advisory Committee; Countywide Re- gional Ballfield Facilities Task Force; Snohomish Federated Health & Safety Network; National Focus on Po- lice/Parks Partnerships for Youth Vio- lence & Prevention; Snohomish County Visitor Information Center & Tourism Bureau; WRPA Mid Year Committee; Youth Challenge Awards Committee => Steve Daley presented State of Wash- ington "Young Professional Award" for service within the State. => Rich Romero, Steve Redwine, Melinda Duell promoted to Maintenance Worker II positions v Capital Projects and Assets: ✓ Brackett's Landing Park South Devel- opment ✓ Amenities at Brackett's Landing South purchased through the gifts program ✓ Completed installation of bricks at Cen- tennial Plaza ✓ Constructed 2 new picnic shelters at City Park ✓ Constructed a wooden ramp and added asphalt path from upper restroom park- ing lot to gazebo at City Park for ADA access. ✓ Planted 65 flowering cherry trees along 220th. ✓ Adopted/made general improvements to Madrona Non -Graded and Sherwood Park ball fields to make them playable. ✓ New City Hall Lobby Public Art ✓ Initiated Public Safety Complex Public Art process ✓ Re -siting of portable art collection in City Hall ✓ City Art Collection Inventory .revision & maintenance; ✓ Completed irrigation and landscaping improvements at 9th & Puget/Casper ✓ Brackett's North and Olympic Beach Bulkhead stabilization ✓ Centralized Irrigation System ✓ Seaview Lighting Improvements ✓ Edmonds Arts Commission display case in Anderson Center ✓ Public art display areas in City Hall ✓ Completed cemetery irrigation pump in- stallation Administration/Park Maintenance and Capital Construction • Facilitate construction of Family Aquatic Facility. • Acquire Waterfront Tideland property. • Initiate design of columbarium wall at Edmonds Memorial Cemetery. • Continue getting parks on-line to cen- tralized irrigation system. • Install new play structure at Marina Beach. • Re -tile gutters and re -plaster Yost Pool. • Continue improvements to Edmonds Elementary, Sherwood Park and Ma- drona fields. • Continue improving ADA access in vari- ous parks. • Complete two-way road at City Park. • Continue to prepare to construct skate- board park facility. • Complete Interpretive Education Center Feasibility Study at Union Oil Marsh. ■ Install new play structure at Marina Beach. ❖ Provide liaison for genuine partnerships with Sister City Commission, Library Board, Park/Planning Board, Arts Com- mission & Cemetery Board. • Write Coastal Zone Grant for Deer Creek Hatchery Stream Restora- tion/Salmon Enhancement Plan. .... .... ! . ................... .... ...... ......... • Continue to develop watershed education and water quality citizen involvement program, and pursue grant funding. • Assist with installation of Edmonds Arts Festival Museum's gift sculpture for Brackett's Landing South. Cultural Arfs/Recreation/Economic Development ❖ Complete Family/Youth Community Plan to give the Department better tools to meet family needs. • Develop on -site or local summer gym- nastics camps. ❖ Continue to develop partnerships with community and county -wide programs. •'• Continue to work with county, city, • schools, user groups to establish devel- opment of athletic facilities. • New programs in water polo and diving team. • Develop "Public Art in Edmonds" infor- mational brochure. • Develop new display areas for portable public art. • Expand partnerships to provide increased arts education support. • Complete Public Safety Complex public art • Develop youth component for Writer's Conference literary contest. ❖ Increase involvement of public through ongoing evaluation and listening proc- esses for facility and programs. ❖ Improve working conditions of part-time employees through better communication and educational opportunities. ❖ Encourage all staff (part and full time) to be willing to change with needs and new ideas, to look and risk "beyond the box." ❖ Recognize each customer as an opportu- nity to learn and a chance to market our product. • Create indoor playground. ❖ Specifically addressing 1998 Total ■ Develop partnerships with high schools Quality Management (TQM) Goals to provide community service opportuni- ties for students at special events. ❖ Continue education and professional in- volvement & development through semi- nars and conferences. Set educational goals for all staff to ensure continuous improvement and ideas. • Continue to develop on site recreation programs at schools. ❖ Increase community involvement by es- tablishing volunteer docentibeach stew- ard program with high school students and seniors. • Continue to work with Meadowdale High School Leos on projects and special events. • Implement components of Parks & Rec- reation Marketing Plan. ■ Develop "Walking Edmonds" brochure. EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % FUND: GENERAL Administration $206,362 Recreation 814,224 Parks Maintenance 770,640 TOTAL 1,791,226 PARKS AND RECREATION $199,170 104% $226,490 $20,128 10% 862,960 94% 908,260 94,036 12% 791,310 97% 847 080080 76.440 10% 1,853,440 97% 1,981,830 190,604 11% DEPARTMENT FUNCTION This department provides the park, recreation, cultural arts, tourism, economic development, and quality of life needs of the community. Program, park and open space uses are provided at over 20 facilities encompassing 325 acres and 1000' of Shoreline beaches. In addition, 57,500 square feet of program and office space at the Anderson Center and Plaza Room are managed. Annual Programs: 600 various classes with 8,000 participants, 1,500 students in swim lessons, 40,000 open swimmers, 5,000 athletes on 400 teams, and over 9,000 Beach Ranger students annually. Planning: development and improvements of capital projects and park areas are also major functions. The division is also liaison with the Arts Commission, Cemetery Board, Edmonds Alliance, Library Board, Sister City Commission and Edmonds In Bloom. Parks Maintenance: maintains all city grounds, encompassing parks and extensive public grounds, including flower baskets and 20,000 square feet of flower beds. -106- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % ARKS & RECREATION EPAR ME T - 4 574.10.00 RECBEATION ADMINISTRATION 11 Salaries $152,016 $147,180 103% $165,640 $13,624 9% 12 Overtime 863 1,030 84% 1,200 337 39% 23 Benefits 36,286 35,150 103% 40,750 4,464 12% 31 Supplies 6,373 6,000 106% 6,400 27 0% 35 Small Equipment 215 0 0% 300 85 40% 41 Professional Services 0 0 0% 1,000 1,000 0% 43 Travel 71 0 0% 200 129 180% 45 Rental/Lease 8,502 8,400 101% 9,000 498 6% 48 Maintenance 708 910 78% 1,000 292 41 % 49 Miscellaneous 1.328 500 266% 1.000 f 328 -25% TOTAL ADMINISTRATION 206 H2 $199,170 104% $226,490 $20,128 10% 574.20.00 RECREATION SERVICES 11 Salaries $495,367 $524,700 94% $542,930 $47,563 10% 12 Overtime 0 1,030 0% 1,030 1,030 0% 23 Benefits 67,909 65,590 104% 80,620 12,711 19% 31 Supplies 41,771 42,570 98% 43,060 1,289 3% -107- NARRATIVE PARKS & RECREATION DEPARTMENT - #i640 RECREATION ADMINISTRATION Salaries - Director ($75,120), Cultural/Recreational Supervisor ($53,120), Office Supervisor ($36,250), part-time staff daytime clerk ($1,150). Overtime - Office Supervisor. #it - Medical ($11,900), retirement ($27,660), state workers ($400), life insurance ($790). Supplies - General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter ribbons, receipts, ink cartridges, etc. Small Equipment - Administrative small equipment. Professional Services - Consulting assistance for special projects, design studies. Travel - Local area mileage. RentallLease - Lease for copy machine. Maintenance - RMS ($700), NRPA Network ($300). Miscellaneous - Business cards, publications, WRPA/NRPA membership for Director and Cultural/Recreation Supervisor; newspaper subscriptions, agency certification/membership. RECREATION SERVICES Salaries - General Recreation Services ($210,190), Aerobics ($47,550), Day Camps ($51,520), Athletics ($5,200), Gymnastics/Youth fitness ($68,200), Preschool ($27,200), Aquatics ($95,900), Beach Ranger/Interpretive education ($37,170). Overtime - Senior Office Assistant, Cultural Resources Coordinator and Recreation Program Coordinators. Benefit s - General Recreation Services ($49,850), Aerobics ($1,530), Daycamps ($3,330), Athletics ($240), Gymnastics/Youth fitness ($9,130), Preschool ($6,250), Aquatics ($5,090), Beach Rangers ($5,200). Supplies - General Recreation Services ($2,750), Aerobics/Fitness ($2,850), Daycamps ($6,560), Athletics ($16,500), Gymnastics/Youth fitness ($3,600), Meadowdale Preschool ($2,000), Aquatics ($4,000), Beach Rangers ($1,600), Special events ($3,200). -108- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % PARKS & RECREATION DEPARTMENT - #640 - Cont'd 574.20.00 RECREATION SERVICES 41 Professional Services 153,952 147,900 104% 154,700 748 0% 42 Communication 2,168 3,000 72% 2,080 (88) -4% 43 Travel 823 700 118% 1,650 827 100% 44 Advertising 421 1,800 23% 1,000 579 138% 45 Rent/Lease 12,142 13,400 91% 17,500 5,358 44% 48 Maintenance 946 1,000 95% 1,030 84 9% 49 Miscellaneous 31,596 41,900 75% 41,740 10,144 32% 95 Interfund Rental 588 580 101 % 1.510 9 2 157% TOTAL RECREATION SERVICES 8� 07,68 $844,170 96% $888,850 $81,167 10% 575.50.00 FACILITIES 35 Small Equipment 4,065 4,550 89% 10,560 6,495 160% 45 RentaVLease 1,090 1,090 100% 1.090 0 0% 594.74.64 Equipment 1.386 13.15 11 % 7.760 6.374 460% FACILITIES TOTAL $6,541 1� 8 79-0 35% 19 A10 12 869 197% TOTAL RECREATION DEPART. $1,020,586 L1,Q6 1130 96% $1,134,750 114 1fi4 11% -109- NARRATIVE PARKS & RECREATION DEPARTMENT - #640 - Cont'd RECREATION SERVICES Professional Services - Aerobics ($21,000), Athletics ($46,200), Gymnastics/Youth fitness ($1,000), General Recreation Services ($80,000), Special events ($6,500). Communication - Meadowdale Preschool ($610), Aquatics Yost ($620), Beach Rangers ($850). Travel - Beach Ranger's ($700) reimbursement, program coordinators ($600, gymnastics ($350). Advertising - Recreation programs ($600), special events ($400). RentaVLease - Athletic rentals ($12,500), gymnastics ($1,500), special events ($3,500). Maintenance -Athletics ($520), Aquatics ($210), General Recreation Services ($300). Miscellaneous - Daycamps ($400), Gymnastics/Youth fitness ($510), Aquatics ($160), General Recreation Services ($39,670), Special events ($1,000). Interfund Rental - Recreation vehicles. FACILITIES Small Equipment - Aerobics ($1,000), Daycamps ($500), Gymnastics/Youth fitness ($2,250), General Recreation Services ($6,160), Beach Rangers ($350), Special events ($300). RentaVLease - Burlington Northern right-of-way; Marina Beach lease. Equipment - Gymnastic/Youth fitness ($2,000), Aquatics ($2,750), General Recreation Services ($700), Special events ($2,310). -110- EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1997 1997 To Budget 576.80.00 PARKS MAINTENANCE - #641 11 Salaries $430,457 $446,190 12 Overtime 1,247 2,700 23 Benefits 103,741 105,350 24 Uniforms 1,356 1,300 31 Supplies 69,449 70,000 Budget Budget to Actual 1998 1 $ % 96% $475,760 $45,303 11 % 46% 2,790 1,543 124% 98% 115,980 12,239 12% 104% 1,300 (56) -4% 99% 70,000 551 1% 35 Small Equipment 1,141 1,000 114% 41 Professional Services 4,627 1,940 238% 42 Communication 1,182 40 2956% 43 Travel 0 0 0% 45 Rental/Lease 9,993 9,300 107% 47 Public Utility Service 73,945 80,000 92% 48 Maintenance 4,573 6,150 74% 49 Miscellaneous 935 700 134% 51 Intergovernmental 54,053 52,450 103% 95 Interfund Rental 10,740 10,740 100% 594.76.62 Buildings 799 800 100% 64 Equipment 2.402 2.650 91 % TOTAL PARKS MAINTENANCE $770.640 791 310 97% TOTAL PARKS & REC. DEPT. $1,791,226 $1,853,44a 97% -111- 1,500 359 31 % 2,000 (2,627) -57% 750 (432) -37% 370 370 0% 9,300 (693) -7% 70,000 (3,945) -5% 6,010 1,437 31% 900 (35) -4% 51,000 (3,053) -6% 22,920 12,180 113% 0 (799) -100% 16,500 14,098 587% $847,080 76 440 10% $1,981,830 $190.604 11 % NARRATIVE PARKS MAINTENANLQE - #641 larie - Includes eleven full-time ($415,760), summer and seasonal help ($42,000), and part-time workerfor public works facility ($6,000) and two part time workers for treatment plant ($12,000). Overtime - Overtime as needed for emergency call -outs. Benefit - Medical ($36,420), retirement ($62,860), state workers ($8,060), life insurance ($740). Part-time benefits are an additional ($7,900). Uniforms - Boots for full time employees as per union contract. Supplies - Soil, ($6,500), sand ($2,500), infield mix ($6,000), chemicals (insecticides, herbicides) ($5,100), oil and grease ($500), metaVrebar ($2,100), mower parts ($2,700), irrigation parts ($5,000), pool chemicals ($7,500), fertilizer ($1,000), nursery supplies ($4,000), playground parts ($3,000), shop tools/lumber ($4,500), lime and peat moss ($2,300), bark ($5,200), garbage can liners and cleaning supplies ($9,000), safety supplies (earplugs, gloves, rubber boots, rain gear) ($3,100). Small Equipment - Clippers, hedge trimmers, edgers and tools for additional worker. Professional Services - Laundry service for 9 employees. Communication - Phone lines for centralized irrigation system. Travel - Local travel mileage. Rental/Lease -Chemical toilets ($4,400), irrigation trencher ($2,000), power equipment ($2,600), pooltool/lease repair ($300). Public Utilily - Includes water, gas, electricity, fuel oil, dump fees and phone. Maintenance - Outside repair service: pool ($1,000), tree removal ($4,000), equipment ($1,010). Miscellaneous - NRPA & INPRA membership dues ($500), horticulture publications/manuals ($400). Intergovernmental Servo c - Edmonds' share of Meadowdale complex maintenance ($50,350), park permit fees for Yost Pool and wading pool ($650). Interfund Rental - Annual rental rate for nine trucks, two tractors, two trailers, shared cost of wood chipper, bucket truck and water wagon. Buildings - Nothing budgeted for 1998. Equipment - Ball field groomer ($9,500), leaf blower for 72" rotary mower ($2,600), wire locator ($3,000), portable arc welder/generator ($1,400). -112- Mq L r,F ED Ar 1-4Q c * 1 89v Y '- v � :--.. D 3 3 Ala 3 , [+1ZZ N N 3 3 � rn � v 3 � � 3 3 MISSION STATEMENT PUBLIC WORKS DEPARTMENT We are a team of dedicated professionals, providing the highest quality services for our customers - the citizens, city employees, business owners, and visitors of our city. Through effective leadership and using the talents, skills, and knowledge of all, we strive to improve services, make them more efficient, and enhance the city's infrastructure. We are here to provide a safe, clean, and healthy environment for our customers and ourselves. PUBLIC WORKS DEPARTMENT • Coordinated and finalized a utility rate study for stormwater and sewer service. Coordinated with the Engineering Divi- sion to install a new water/sewer teleme- try system. • Reviewed program costs for roadway striping and acquired a new roadway striping truck and equipment. • Completed the Public Works Covered Storage Building. • Began the process to perform a self -audit of programs and services as prescribed by the American Public Works Associa- tion. • Responded to weather related emergen- cies and kept the city's infrastructure in service. ■ Assisted in the renovation of the new City Hall Building. ■ Hired a new Water/Sewer Supervisor. • Accomplished assigned CIP projects and equipment purchases. ...f,..... 4,�. gS :.. ..... ... .............. ... W-1 + Provide roadway and drainage services to the newly annexed areas of the city. • Continue the American Public Works Association audit process and identify ways to improve the delivery of services and programs. (TQM) • Assist in implementing separate sewer and stormwater utility rates. • Upgrade the delivery of stormwater service including acquiring needed equipment and personnel. Computerize the stormwater maintenance management system. (TQM) • Coordinate with the Finance Department and computerize the fleet maintenance management for city vehicles. (TQM) • Continue to improve the city's disaster preparedness capabilities. • Interview, select, and hire a new Street and Drainage Maintenance Supervisor. • Continue to identify and correct inflow and infiltration problems in the sanitary sewer collection system. (TQM) • Begin to develop a plan to incorporate the Olympic View Water and Sewer District utility operations into the Public Works organization. ■ Complete assigned capital improvement projects and equipment purchases. r.F lh�. 1 89v EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To Budget 1998 $ % FUND: GENERAL Administration 143,327 144,610 99% 160,090 16,763 12% Recycling 45,338 45,180 100% 53,590 8,252 18% Facilities Maintenance 794,733 82O 090 97% 894,190 99.457 13% TOTAL $983,398 $1,010,080 97% $1,107,870 $124,472 13% DEPARTMENT FUNCTION PUBLIC WORKS This department is responsible for the operation and maintenance of the City's physical infrastructure including the street right-of-ways, drainage system, city owned buildings, water and sewer utilities and fleet maintenance. Facilities Maintenance: maintains all City buildings, encompassing approximately 135,000 square feet of interior space. Streets: maintains 125 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water: operates and maintains the distribution system for domestic and fire flows, consisting of 178 miles of lines, 1,041 hydrants and four reservoirs. Sewer: maintains 185 miles of pipes, 48 miles of side sewers and 14 pump stations. Fleet Maintenance: Maintains and services the City's 140 vehicle fleet. The General Fund expenditures for Public Works as shown are for the Public Works Administration and Facilities Maintenance budgets. The Street budget is financed under Fund #111; water/sewer and storm drainage are financed under the Combined Utility Fund #411 and Fleet Maintenance is financed under the Equipment Rental Fund #511. -113- EXPENDITURE DETAIL Account Number Description Expended 1997 Budget 1997 % Expended To Bud et Budget 1998 Budget to Actual $ % _ PUBLIC WORKS DEPARTMENT = #650 519.91.00 ADMINISTRATION 11 Salaries $105,879 $105,910 100% $119,340 $13,461 13% 12 Overtime 0 200 0% 0 0 0% 23 Benefits 25,793 25,810 100% 27,580 2,057 8% 31 Supplies 5,417 6,000 90% 1 5,510 93 2% 35 Small Equipment 110 300 37% 0 (110) -100% 42 Communications 432 500 86% 510 78 18% 43 Travel 286 200 143% 260 (26) -9% 45 Rental/Lease 8 0 0% 2,800 2,792 36742% 47 Utilities 1,179 1,800 65% 1,440 261 22% 48 Maintenance 1,982 2,800 71 % 890 (1,092) -55% 49 Miscellaneous 1,397 720 194% 990 (407) -29% 95 Interfund Rental 844 570 148% 500 k3U4 -41% TOTAL PUBLIC WORKS ADMIN. $143,327 $144,010 99% $160,090 16 763 12% 539.90.00 RECYCLING PROGRAM 11 Salaries $32,658 $31,700 103% $35,830 $3,172 10% 23 Benefits 11,007 10,880 101 % 11,610 603 5% 43 Travel 301 105 201 % 0 (301) -100% 49 Miscellaneous 1.372 2.450 56% 6.150 4.778 348% TOTAL RECYCLING PROGRAM $45,338 45�18 0 100% $53,590 $8,252 18% TOTAL PUBLIC WORKS ADMIN. $188.665 89 994 99% $213,680 $25,015 13% -114- NARRATIVE PUBLIC WORKS DEPARTMENT_ - #654 ADMINISTRATION Salaries -Director, Administrative Assistant, and 35% for Senior Office Assistant. The remaining 65% is budgeted under Combined Utility Operating Fund #411. Overtime - Nothing budgeted for 1998. Benefits - Director, Administrative Assistant and 35% of the Senior Office Assistant benefits. The remaining 65% is budgeted under the Combined Utility Operation Fund #411. Medical ($8,850), retirement ($18,070), state workers ($300) and life insurance ($630). SLipp lies - Office supplies including photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies. Small Equipment - Nothing budgeted for 1998. Communications - Cellular phone charges, 5% share of public works telephone system charges. Travel - Mileage reimbursement. Rental/Lease - Office copy machine. Utilities - 5% share of gas, electricity, water and garbage for public works center. Maintenance - Utility locate printer ($360), elevator ($130), building HVAC ($200), and fax machine maintenance ($200). Miscellaneous - Memberships include APWA ($90), AWWA ($90), professional registration for P.E. License ($90);, notary license ($100), Public Works Observance, and other employee recognition and miscellaneous ($300), subscriptions and training materials ($320). Interfund Rental - 67% share of Car #102, (33% used by Water Division). RECYCLING PROGRAM Salaries - Recycling coordinator. nefits - Medical ($5,980), retirement ($5,430), state workers ($130) and life insurance ($70). Travel - Nothing budgeted for 1998. Miscellaneous - Recyling brochure printing ($4,800), postage ($100), compost bins ($1,000), memberships ($250). -115- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 519.92.00 FACILITIES MAINTENANCE -651 11 Salaries $396,104 $411,290 96% $450,880 12 Overtime 12,057 4,000 301% 6,000 23 Benefits 118,870 120,730 98% 130,230 24 Uniforms 3,125 5,500 57% 5,850 31 Supplies 54,273 61,000 89% 61,000 32 Fuel Consumed 1,515 5,000 30% 4,000 35 Small Equipment 1,167 800 146% 1,000 42 Communication 613 800 77% 700 43 Travel 16 0 0% 0 47 Public Utility Service 162,990 165,250 99% 183,430 48 Maintenance 25,843 24,000 108% 24,000 49 Miscellaneous 47 0 0% 51 Intergovernmental Svs. 1,029 1,650 62% 95 Interfund Rental 5,538 5,670 98% 594.19.62 Buildings 4,378 5,000 88% 63 Other Improvements 2,339 3,800 62% 64 Equipment 4.828 5.600 86% TOTAL FACILITIES MAINT. JZa4 733 $820,090 97% TOTAL PUBLIC WORKS $983,398 $1,010,080 97% GENERAL FUND SUBTOTAL $4.421.677 $4,607,730 96% -116- 80 1,850 10,670 5,000 4,000 5.500 894 190 $1,107.870 $4,_969,100 $54,776 14% (6,057) -50% 11,360 10% 2,725 87% 6,727 12% 2,485 164% (167) -14% 87 14% (16) -100% 20,440 13% (1,843) -7% 33 70% 821 80% 5,132 93% 622 14% 1,661 71 % 672 14% 99 457 13% 1 4 47 13% 547 423 12% NARRATIVE FACILITIES MAINTENANCE-- #651 Salaries -Supervisor, mechanical/electrical specialist, three maintenance worker II's, one maintenance worker I, six custodians, and one summer student employee. Overtime - Provides for emergency call -outs and schedule changes. Benefits - Medical ($52,470), retirement ($66,720), state workers ($10,170), life insurance ($870) and part-time benefits ($980). Uniforms - Boot replacement, uniforms, safety equipment, staff rain gear and first -aid equipment, fall restraints and back supports. Supplies - Custodial supplies ($15,000), paper products ($18,000), woodworking products ($3,500), electrical and mechanical parts ($14,000), plumbing parts ($3,500), paints ($7,000). Fuel Consumed - Fuel for building heat ($3,300), electrical backup generators ($100) and backups supplies for interruptible service ($600). Small Equipment - Hand tool replacements. Qommunication - Rental of pagers for staff, intercom rental, and pay phones. Security alarms for the library, Anderson Center and museum. Travel - Nothing budgeted for 1998. Public Utility - Electricity, Water/Sewer, Natural Gas and garbage for all City buildings. Additional computers & scheduling has increased demands. Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler mainte- nance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies, fire and police door maintenance and fire extinguisher maintenance. Miscellaneous - Subscriptions. Intergovernmental Services - Fees and permit expenses for certificates and license to operate and maintain this division. L & I inspections, state electrical inspections; Snohomish County Health Department and Puget Sound Air Pollution control. Interfund Rental - Rental of four vans and one auto. Buiidlnp5 - Unanticipated emergencies. Other Im rovements - Plaza room City Council tables. Egyipment - (2) vacuums ($1,750), floor scrubber ($3,800). This is replacement of existing equipment. -117- REVENUEDETAIL Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 308.00.00 BEGINNING CASH $180,355 $155,290 117% $230,610 $50,255 28% TAXES 311.20.00 County Road Property Tax $0 $0 0% $284,990 $284,990 0% INTERGOVERNMENTAL 336.00.87 Motor Vehicle Fuel Tax $553,990 $548,170 101% $588,410 $34,430 5% CHARGES FOR SERVICES 322.40.00 Street and Curb Permits $3,428 $2,500 137% $3,000 ($428) -12% 344.10.00 Road Maint./Repair Chg 5,735 3,000 191 % 3,500 (2,235) 0% 344.91.00 Sidewalk Repr/Maint. Chg 0 200 0% 0 0 0% 349.95.91 Interfund Services 386,000 386,000 100% 15.000 (371,000) -96% TOTAL CHARGES FOR SVS. $395,163 $391,700 101% $21,500 ($373,663) -95% MISCELLANEOUS 361.11.00 Interest Earnings $13,188 $8,000 165% $10,000 ($3,188) -24% 369.10.00 Sale of Junk/Salvage 114 500 23% 300 (186) -163% 369.40.00 Other Judgment/Settlement 9.277 0 0% 0 (9,277) -100% TOTAL MISCELLANEOUS $22,579 $8,500 266% $10,300 ($12,651) -56% OTHER FINANCING SOURCES 397.00.00 Trsfr. from Gen. Fund $123,600 $123,600 100% $0 ($123,600) -100% 397.00.00 Trsfr. from Combined Street Construction Fund 79,050 79,050 100% 80,200 1,150 1% 397.00.00 Park Acquisition Fund 75.000 75.000 100% 0 (75,000) -100% TOTAL OTHER FINCNG. SOURCES $277,650 $277,650 100% $80.20 197 450 -71% TOTAL REVENUES $1,249,382 $1 226,020 102% $985.400 63 982 -21% TOTAL STREET FUND $1,429,737 "381,310 104% $, 12 6.010 ($213.727) -15% -118- EXPENDITURE SUMMA R Y Expended Budget % Expended Budget Budget Change 1997 1997 To Budget 1 1998 1 $ % FUND: STREET Administration $94,201 $80,270 117% $141,310 $47,109 50% Construction 96,618 76,400 126% 76,030 (20,588) -21% Maintenance 926,749 1,032,040 90% 727,140 (199,609) -22% Other Financing Uses 81.559 81.030 101% 84.830 3.271 4% SUBTOTAL 1,199,127 1,269,740 94% 1,029,310 (169,817) -14% Ending Cash Balance 230,610 111,570 207% 186,700 (43,910) -19% TOTAL $1,429,737 $1,381,310 104% $1,216,010 ($213,727) -15% [DEPARTMENT FUNCTION The Street Section of the Public Works Division maintains and constructs improvements to street roadways, shoulders and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, street lighting within the public right-of-way and utility easements. -119- EXPENDITURE DETAIL Account Expended Budget % Expended ! Budget Number Description 1997 1997 To Budget I 1998 Budget to Actual STREET DIVISION - #653 643.30.00 ADMINISTRATION/GARBAGE/SOLID WASTE 11 Salaries $72,067 $61,140 118% $103,850 $31,783 44% 23 Benefits 19,191 13,490 24 Uniforms 0 630 31 Supplies 290 1,500 49 Miscellaneous 141 100 51 Intergovernmental Svs. 2,216 3,100 95 Interfund Rental 296 310 TOTAL ADMINISTRATION $94,201 $80,270 142% 32,630 13,439 70% 0% 580 580 0% 19% 1,500 1,210 417% 141 % 50 (91) -65% 71 % 2,500 (284) -13% 95% 200 961 -32% 117% $141,310 $47,109 50% -120- STREET DIVISION - #65$ ADM INISTRATION/GARBAGI=(SOLID WASTE Salaries - Supervisor administrative costs not directly associated with either maintenance or construction functions of the Section; costs of both formal and informal training associated with road and street activities. Includes $30,000 for Supervisor retirement. Benefits - Medical ($4,130), retirement ($8,240), state workers ($130), life insurance ($150) and Supervisor retirement ($19,980). Uniforms - City supplies protective garments. Supplies - Asphalt utility cuts ($1,000), trash containers ($500). Miscellaneous - Local mileage reimbursement. Intergovernmental Services - State audit fees ($2,000), Traffic signal maintenance by Snohomish County ($400) and solid waste dump fees ($100). Interfund Recital - Miscellaneous equipment charges. -121- EXPENDITURE DETAIL Account Expended Budget % Expended I Budget Number Description 1997 1997 To Budget 1998 STREET DIVISION - #653 - Cont`d 595.00.00 CONSTRUCTION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 595.31.65 Construction Projects 95 Interfund Rental TOTAL CONSTRUCTION $60,736 $37,570 162% 181 660 27% 17,413 10,640 164% 0 630 0% 5,629 8,500 66% 1,626 14,000 12% 11.033 4.400 251 % 96 618 $76,400 126% Budget to Actual $39,950 1 ($20,786) -34% 630 449 248% 11,260 (6,153) -35% 590 (590) 0% 6,500 871 15% 8,000 6,374 392% 9.100 1933 -18% 76 030 (20 588 -21 % -122- NARRATIVE STREET DIVISION - 4663 - Cont'd CONSTRUCTION Salaries,- Labor costs (1) FTE associated with the construction of roadways, and sidewalks; as well as the cost of installing traffic control devices. Overtime - As needed for projects. Benefits - Medical ($4,330), retirement ($6,050), state workers ($820), and life insurance ($60). Uniforms - City supplied protective clothing. u lie - Improvement supplies such as aggregates; pit run, crushed rock. Construction Projects - Minor sidewalk, curb and drainage improvements. Interfund Rental - Equipment Rental Section charges. -123- EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 542.00.00 MAINTENANCE 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 35 Small Equipment 41 Professional Services 42 Communications 45 Rental/Lease 46 Insurance 47 Public Utility Service 48 Maintenance 49 Miscellaneous 51 Intergovernmental Svs 95 Interfund Rental 594.42.62 Buildings 64 Equipment TOTAL MAINTENANCE $314,168 $381,530 82% (468) 6,550 -7% 105,805 103,430 102% 4,944 6,250 79% 121,688 130,400 93% 0 0 0% 601 2,500 24% 1,661 1,500 60% 3,024 5,100 59% 18,826 23,950 79% 131,564 157,000 84% 5,357 4,640 115% 42,067 36,900 114% 1,393 2,100 66% 85,869 92.490 93% 7,582 8,000 95% 82.668 69,700 119% 92649 $1,032,040 90% $251,900 1 ($62,268) -20% 3,7201 4,188 895% 68,670 (37,135) -35% 3,600 (1,344) -27% 116,900 (4,788) -3% 500 500 0% 2,500 1,899 316% 0 (1,661) -100% 2,200 (824) -27% 23,950 5,124 27% 142,000 10,436 8% 5,600 243 5% 570 (41,497) -99% 21100 707 51 % 70,430 (15,439) -18% 8,000 418 6% 24.500 8168 -70% 727 140 99 609 -22% -124- D pp_ -men Kii i .... �. P> NARRATIVE MAINTENANCE Salaries - One lead person and six maintenance persons. Labor costs associated with the maintenance of roadways, sidewalks, street lighting and traffic control devices. Overtime - Accidents, spills and sno-ice control, storm drainage and traffic control. Benefits - Medical ($23,930), retirement ($37,460), state workers ($5,960) and life insurance ($1,320). Uniforms - Uniforms and safety shoes per Union Contract. Supplies - Asphalt, concrete, sand, gravel, and lumber. Small Equipment - Tools for new employee. Professional Services - Rodent and pest control services (Street Section share). Communications - Nothing budgeted in 1998. Rental/Lease - Outside equipment rental. Insurance - Premium costs for small equipment coverage, general liability and performance bonds. Public Utility Service - Electrical costs for street lights maintained by Snohomish County PUD. Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, labor and equipment services performed by outside agencies for the service costs to fall hazardous trees, repair of small equipment. Miscellaneous -Waste dump and haul fees (most of the fees are budgeted in Drainage Dept. #652 beginning in 1998). Intergovernmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges for the Washington State Department of Transportation Department for the Emergency Opticom on SR-99. Includes charges for services performed by other cities per Interlocal Agreement (street, painting, etc.). Interfund Rental - Vehicle, radio and equipment rental charges. Buildings - Concrete apron replacement for Public Works Center. Equipment - Bucket truck ($17,000), portable barriers ($3,1b0), root cutter ($1,100), jack hammers (3) ($3,300). -125- EXPENDITURE DETAIL Account Expended Budget Number Description 1997 1997 OTHER FINANCING USES 591.39.00 1993 P/W Facility Bond $79,030 $79.050 597.00.55 Interfund Transfers 2.529 1.980 TOTAL OTHER FINANCING USES $81.559 8_5 1,030 TOTAL EXPENDITURES $1,199,127,269 070 ENDING CASH BALANCE 230,610 111,570 TOTAL STREET FUND $1,429,737 $1,381.310 % Expended To Budget Budget 1998 Budget to Actual $ % 100% $80.180 $1,150 1 % 128% 4.650 2,11 84% 101 % 8$ 4,83 $3,271 4% 94% $11,029,310 169 817) -14% 207% 186,700 (43,910) -19% 104% $1.216.010 213 72 -15% -126- NARRATIVE OTHER _FINANCING USES 1 R93 PfW Facility Bond - Principal ($34,680) and interest paid ($45,500) for Public Works Facility Bond. Interfund Transfer Out - Travel and training (Fund #008). -127- REVENUEDETA/L Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 308.00.00 BEGINNING CASH $1,918,743 $1,958,630 98% $2,535,740 LICENSES/PERMITS 322.90.00 Side Sewer Permits 4,361 2,600 167% 4,930 INTERGOVERNMENTAL 338.80.00 Town of Woodway $12,837 $7,840 164% 338.80.01 Olympic View Water District 254,496 259,050 98% 338.80.02 Shoreline Water District 177,095 121,530 146% 338.80.03 City of Mountlake Terrace 503,656 434,710 116% 338.80.04 City of Lynnwood 0 182,990 0% 338.80.05 King County DNR 502,579 300,570 167% 338.80.07 Alderwood Water District 92.262 0 0% TOTAL INTERGOVERNMENTAL 1,542,925 1,306,690 118% CHARGES FOR SERVICES 343.81.10 Meter Water Sales $2,866,710 $2,927,900 343.81.20 Unmeter Sewer Sales 3,284,382 SA21.940 TOTAL CHARGES FOR SERVICES $6,151,092 $6,349,840 MISCELLANEOUS $13,100 250,400 145,000 581,400 0 377,500 0 1,367,400 98% $3,015,740 96% 3 49D 380 97% $6,506,120 361.11.00 Interest Earnings $234,876 $169,950 138% 369.90.00 Other Miscellaneous 71.320 58.64D 122% TOTAL MISCELLANEOUS $306,196 $228,590 134% OTHER FINANCING SOURCES 343.81.30 Water Surcharge $164,871 $169.95U 97% TOTAL REVENUES $8.169,4A5 58,056.070 101% TOTAL COMB. UTILITY OPER. $10,088,188 S10.014 700 101% $616,997 32% 569 13% $263 2% (4,096) -2% (32,095) -18% 77,744 15% 0 0% (125,079) -25% (92,262) -100% (175,525) -11% $149.030 205.998 $355,028 5% 6% 6% $244,230 $9,354 4% 79.630 8.310 12% $323,860 $17,664 6% 171 720 $6,849 4% $8,374.03 $204.685 3% $10,909.77 $821.58 8% -128- EXPENDITURE SUMMA R Y Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % Drainage $0 $0 0% $402,900 $402,900 0% Water 2,070,207 2,315,280 89% 2,353,930 283,723 14% Sewer 1,741,469 2,953,130 59% 1,677,140 (64,329) -4% Treatment Plant 1,922,949 1,865,280 103% 2,000,120 77,171 4% Other Financing Uses 1.81 7.825 2.299.710 79% 2,571,690 753,865 41% SUBTOTAL 7,552,450 9,433,400 80% 9,005,780 1,453,330 19% Ending Cash Balance 2,535,738 581,300 436% 1,903,990 631 748 -25% TOTAL $10,088,188 $10,014,700 101% $10,909,770 $821,582 8% DEPARTMENT FUNCTION Storm Drainage Utility - these services include storm drainage maintenance, street sweeping, emergency flooding response, creek maintenance and minor capital improvement projects. These items are provided by the Street Section of Public Works. The Water Section under the Public Works Division is responsible for the maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,752 customer accounts. The Section operates and maintains all means of storage and conveyance to these customers which consists of over 179 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs, one 3 million gallon reservoir and pumping station. The Water Section consists of eight permanent employees responsible for the above Section functions and operation and maintenance of one chlorinator. The Sewer Section under the Public Works Division is responsible for the maintenance and operation of 14 sanitary sewer pump stations, 3,200 sanitary sewer manholes and over 186 miles of sanitary sewer mains serving 9,546 customers. The Sewer Section inspects all new sanitary sewer installations to insure compliance with health codes. This Section consists of seven permanent employees responsible for these functions and maintenance of 16 grinder pumps. The Treatment Plant is responsible for effectively treating waste water from a service population of 68,500 to comply with effluent discharge limitations as mandated by federal, state and local regulations. This wastewater is received from Mountlake Terrace and Olympic View Water District, Lynnwood, Shoreline and Metro, as well as Edmonds. This Plant employs seventeen permanent employees. -129- Account Number Description Expended 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % 542.32.00 DRAINAGE SECTION UTILITY - #652 11 Salaries $0 $0 0% $142,370 $142,370 0% 12 Overtime 0 0 0% 2,380 2,380 0% 23 Benefits 0 0 0% 45,780 45,780 0% 24 Uniforms 0 0 0% 2,130 2,130 0% 31 Supplies 0 0 0% 27,500 27,500 0% 45 Rental/Lease 0 0 0% 2,900 2,900 0% 49 Miscellaneous 0 0 0% 60,000 60,000 0% 95 Interfund Rental 0 0 0% 44,840 44,840 0% 594.42.64 Equipment 0 0 0% 75.000 75.000 0% TOTAL DRAINAGE EXP. $0 00 0% $402,900 . 402 900 0% -130- NARRATIVE DRAINAGE SECTION UTILITY - #652 Salaries - Four FTE mainenance persons. Labor costs associated withthe maintenance of ditches and storm drainage, systems and small construction projects. Overtime - Blocked drains, stream polution, flooded streets, spills, accidents. Benefi s - Medical ($20,690), retirement ($21,570), state workers ($3,270), and life insurance ($250). Uniform - Uniforms and safety shoes per Union Contract. Supplies - Catch basins, grates, pipe, sand, washed rock, crushed rock. RentaVLease - Outside equipment rental for street sweepers; vactor type equipment. Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees. lnterfynd_Rentai - Vehicle, radio and equipment rental charges. Equi€-ment - Vactor truck replacement. -131- Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 534.80.00 WATER SECTION S#E54 11 Salaries $357,262 $403,270 89% $409,750 $52,488 15% 12 Overtime 23 Benefits 24 Uniforms 15,345 14,570 105% 112,647 106,800 105% 2,654 8,110 33% 31 Supplies 58,813 54,210 108% 34 Water Purch. for Resale 873,329 1,033,640 84% 41 Professional Services 6,943 11,190 62% 42 Communication 44 Advertising 45 Rental/Lease 46 Insurance 47 Public Utility Service 48 Maintenance 49 Miscellaneous 36,683 29,510 124% 168 410 41 % 10,349 11,200 92% 23,801 33,340 71% 12,330 12,780 96% 7,685 6,910 111 % 127,102 125,470 101 % 14,570 (775) -5% 107,550 (5,097) -5% 8,250 j 5,596 211% 54,210 (4,603) -8% 1,020,180 146,851 17% 12,080 5,137 74% 42,670 1 5,987 16% 430 262 157% 11,200 851 8% 37,150 13,349 56% 12,780 450 4% 9,180 1,495 19% 138,780 11,678 9% -132- NARRATIVE TER SECTION - #654 Salaries - Supervisor, lead person, six maintenance people, one meter reader, one part-time summer help and one disabled worker, 65% of an office clerk position. The remaining 35% is budgeted under Public Works Administration of the General Fund #001. Overtime - For Water Watch, emergency call outs and overtime. Benefits - Medical ($39,750), retirement ($60,240), state workers ($6,870), life insurance ($690), OT benefits which includes 65%for office clerk with the remainder budgeted under Public Works Administration of the General Fund. Uniform - Boots ($1,680), rain boots ($240), hip boots ($150), hard hats ($100), rain gears ($690), cloth gloves ($360), rubber gloves ($300), latex gloves ($720), uniforms ($2,170), overalls ($400), safety vests ($640), safety jackets ($800). Supplies -Includes (200) 3/4" meters (20) 1" (10) 1-1/2" turbines (6) 2" compounds, first aid supplies, telemetry charts, inventory supplies, repair parts, chlorine purchase, etc. Items Purchased for Resale -Seattle water 271,783 ccf x .31(winter rate) = $84,250; 221,212 ccf x .80(summer rate) = $176,970. Alderwood Water 1,185,873 ccf x .64= $758,960. Professional Services - Water testing ($3,970), trihalomethane sample ($390), CDL physical ($50), Hepa A immunization ($490), dial a dig ($2,000), telemetry repairs ($2,190), MEBT admin. expenses ($250), computer repairs ($1,000) and drug testing ($660), alarm monitoring PW ($80), EAP program ($1,000). Communication - Utility billing postage ($10,630), SNOCOM charge ($20,800), cellular phone charge ($1,100), GTE costs for telemetry ($9,380), charge for sorting & checking zip code ($200), annual fee for P.O. Box ($220), computer line ($340). Advertisina - Newspaper ads for call for bids and position announcements. News releases in the event of water contamination. Ftental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($800), DOH water use permit ($5,900). Insurance - Property and liability insurance ($27,150), in house settlements ($10,000). Public Utility Service - Gas, electricity, water, garbage and dumping fees. Maintenance - FW-160 MTR Maint. Fee ($2,090), annual CL2 sery rep ($1,300). Small equipment repair ($4,000), telemetry repairs ($1,280), elevator maintenance ($510). Miscellaneous - State Excise Tax on sales ($125,300), utility billing forms ($5,130), public relations education program ($4,850), UPS charges ($400), AWWA dues and support ($1,620), water/sewer certification dues ($580), ABPA dues ($120), CDL renewals ($80) fiscal agent fees for audit ($520), subscription ($180). -133- Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Bud et 1998 $ % 534.80.00 WATER SECTION - #654 - Cont'd 51 Intergovernmental Service 3,500 3,740 94% 5,800 2,300 66% 54 Interfund Surcharges 168,384 173,400 97% 171,720 3,336 2% 91 Interfund Service 193,080 193,080 100% 203,460 10,380 5% 95 Interfund Rental 43,444 29,050 150% 34,670 (8,774) -20% 98 Interfund Maintenance 115 1,000 11 % 1,000 885 771 % 594.34.62 Buildings 1,104 12,000 9% 5,000 3,896 353% 63 Improvements 6,078 22,500 27% 22,500 16,422 270% 594.34.64 Equipment 9.391 29,100 32% 31,000 21,609 230% TOTAL WATER SECTION $2,070.207 $2,315,284 89% $2,353,9.30 $283,723 14% OTHER FINANCING USES 597.00.55 Interfund Transfers 593,566 724,950 82% 865.580 272,014 46% TOTAL WATER EXPENDITURES $2 653,773 $3,040,230 88% $3,219,51Q $555,737 21% 535.80.00 $W R SECTION - #655 11 Salaries $289,327 $302,010 96% $324,640 $35,313 12% 12 Overtime 6,506 5,750 113% 8,000 1,494 23% 23 Benefits 86,824 86,720 100% 90,520 3,696 4% 24 Uniforms 2,235 7,160 31 % 8,330 6,095 273% 31 Supplies 19,799 48,900 40% 1 22,480I 2,681 14% -134- NARRATIVE WATER SECTION - #654 - Cont'd Interaovernmental Service - Audit Fee. Interfund Surcharoe - Surcharge of 5-3/4% to be paid to the General Fund. Interfund Service - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Interfund Rental - Rental on 13 vehicles. Interfund Maintenance - Repair of small equipment by equipment rental ($1,000). 13vildtgs - Unexpected emergencies, improvements to public works building. Other Improvements - HYD extensions ($2,500), 2 chlorine analyzer stations ($5,000), 76th Avenue W water rep. ($9,000), PRV Rebuilds ($6,000). Equipment - Two trucks ($15,000), maintenance management software ($5,000), jack hammer ($2,000), safety equipment ($5,000), asphalt plate tamper ($2,000), pressure washer ($2,000). Interfund Transfers -Debt principal ($292,150), debt interest ($112,690), bond discount ($2,910), construction projects ($450,000), travel and training ($7,830). SEWER SECTION - #655 Salaries -Lead person, six maintenance people and utility billing clerk. One part-time worker. Retirement pay ($14,000). Overtime - Emergency call outs and overtime. Benefits - Medical ($37,600), retirement ($45,960), state workers ($5,880), life insurance ($500), OT benefits ($580). Uniforms - Boots ($1,400), rain boots ($240), hip boots ($150), hard hat ($100), rain gear ($700), cloth gloves ($500), rubber gloves ($440), latex gloves ($860), uniforms ($2,150), overalls ($500), safety vests ,($420), safety jackets ($700), T-shirts ($170). Supplies - Grout chemicals ($5,000) manhole lids consumable goods for maintenance of infrastructure and misc items ($12,580), propane for US #10, #12 ($900), root inhibiter chemicals ($4,000). -135- Account Number Description Expended 1997 Budget % Expended 1997 To Budget Budget 1998 Budget to Actual $ % 535.80.00 SEWER SECTION - #655 - Cont'd 41 Professional Services 41,517 4,850 856% 6,800 (34,717) -84% 42 Communication 18,291 24,560 74% 25,080 6,789 37% 44 Advertising 45 Rental/Lease 46 Insurance 47 Public Utility Services 48 Maintenance 49 Miscellaneous 168 150 112% 1,273 1,810 70% 17,346 26,900 64% 458,080 1,404,550 33% 13,423 33,100 41 % 122,022 123,940 98% 51 Intergovernmental Svs. 38,366 245,310 16% 91 Interfund Services 574,100 574,100 100% 330 1,810 29,730 154,780 33,100 125,300 531,900 209,720 162 97% 537 42% 12,384 71 % (303,300) -66% 19,677 147% 3,278 3% 493,534 1286% (364,380) -63% 95 Interfund Rental 47,391 34,190 139% 53,350 5,959 13% 98 Interfund Maintenance 515 1,500 34% 1,500 985 191% 594.35.63 Improv. Other Than Bldgs. 3,335 4,630 72% 7,940 4,605 138% 64 Equipment 951 23.000 4% 41.830 40,879 4298% TOTAL SEWER SECTION $1,741,469 $2,953,130 59% $1,677.140 64 329 -4% QTHER FINANCING USES 597.00.55 Interfund Transfer 592,474 724,580 82% 862,770 270,295 46% TOTAL SEWER EXPENDITURES $2,333.943 $3,677.710 63% $2,539.91 $205,967 9% -136- NARRATIVE 5EWER SECTION - #655- Cont'd Professional Services - Amtest ($930), CDL physicals ($100), Hepa A immunization ($2,170), service maintenance WCMS ($410), telemetry repairs ($500), computer repairs ($1,030), drug testing ($660), EAP program ($1,000). Communication -Utility billing postage ($10,270) US West paging & cellular ($1,300), PW &telemetry telephone lines ($10,080), charge for sorting & checking zip code ($200), portion of GTE public works site ($2,430), AT&T fax line ($30), computer lines ($550), annual fee for P.O. Box ($220). Advertising - Newspaper invitation for bids. Rental/Lease - Tank rental ($90), miscellaneous rentals ($720), US #7 lease ($1,000). Insurance - Property and liability insurance ($19,730), in house settlement reserve ($10,000). Public Utility Service - Utility expenses ($21,960), Ballinger lift station O&M ($131,900), sewage grit disposal ($920). Maintenance -US repairs ($13,800), grinder pump repair ($2,000), small equipment repair ($1,500), unforeseen repair ($15,000), Miller tripod inspection ($800). Miscellaneous - State excise tax ($121,220), utility billing forms ($3,330), dues & certification ($350), UPS charge ($300), CDL license ($40), dues for Sno. Cty. ULCC ($60). Intergovernmental Services - Audit fee ($3,740), Lynnwood Plant 1996 capital improvement costs ($172,500), Lynnwood treatment plant cost for Step 1 improvement to treatment plant 20 years @ $34,870 a year until 2006, Ballinger lift station ($127,390), Lynnwood O & M ($193,400). 1 nterfund Services - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration ($194,720) and street restoration ($15,000). Interfund Rental - Rental on 13 vehicles. Interfund Maintenance - Repair maintenance of small equipment by equipment rental. Improvements Other Than Building - M/H casting replacements ($1,000), M/H rung replacement ($2,250), M/H construction improvements ($4,690). Equipment - Two trucks ($15,000), new desk ($3,330), maintenance management software ($5,000), Auto Cad mapping upgrades ($7,000), Auto Cad computer upgrades ($2,500), road plates ($2,000), safety equipment ($5,000). Interfund Transfers - Debt principal ($292,150), debt interest ($112,690), bond discount ($2,910), construction projects ($450,000), travel and training ($5,020). -137- REVENUEDETAIL Account Receipted Budget % Receipted Budget Budget to Actual Number Description 1997 1997 To Budget 1998 $ % 308.00.00 OEGINNING CASH $2,569,796 $2,357,720 109% $2,109,510 ($460,286) -18% RENTAL SERVICES 348.30.00 Garage Services 4,005 3,500 114% 3,500 (505) -13% 348.50.00 Fuel Sales 2,095 1,500 140% 1,500 (595) -28% 365.21.00 Rental Replacement 169,827 158,570 107% 135,500 (34,327) -20% 365.21.91 Fire Interfund Services 102,330 102,330 100% 105,000 2,670 3% 365.22.00 Rental Chg. - Operation 135.489 113,930 119% 308.640 173,151 128% TOTAL RENTAL SERVICES $413,746 $379,830 109% $554,140 $140,394 34% MISCELLANEOUS 361.11.00 Interest Earnings $42,444 369.90.00 Other Revenues (9,606) TOTAL MISCELLANEOUS $32,838 OTHER FINANCING SOURCES 395.40.00 Sale of Fixed Assets $1,997 $100,000 42% Q 0% $100,000 33% 15 000 13% TOTAL REVENUES 448 581 $494.830 91% TOTAL EQUIPMENT RENTAL $3,018,377 $2,852-550 106% $45,000 107�Q�� $152,000 5 000 711 40 $2,820,650 $2, 556 6% 116.60fi -121% j $119,162 363% 3 003 150% $262,559 59% 197 727 -7% -138- EXPENDITURE SUMMARY Expended Budget % Expended Budget Budget to Actual 1997 1997 To BL 1 1998 1 $ % FUND: Equipment Rental Fleet Maintenance $908,867 SUBTOTAL 908,867 Ending Cash Balance 2,109,510 TOTAL $3,018,377 9 7 60 93% $1,120,580 1 1 23% 977,860 93% 1,120,580 211,713 23% 71.8 4,M 113% 1,700.070 40� 9 440) -19% $2,852,550 106% $2,820,650 ($197,727) -7% DEPARTMENT FUNCTION Equipment Rental was created and established by ordinance to be used as a revolving fund for expenditures of salaries, wages and expenses created by the repair, replacement, purchase and operation of equipment. Further- more, it was created for the purpose of purchasing new equipment, materials and supplies to be used in the administration and operation of the fund. The Equipment Rental Section purchases and sells all equipment through the fund, and rents all equipment to various departments of the City and to other government agencies through contract agreements. This Section repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit. -139- EXPENDITURE DETAIL Account Number Description Actual 1997 Budget 1997 % Expended To Budget Budget 1998 Budget to Actual $ % 548.68.00 EQUIP ENT RENTAL DIVISION - #657 11 Salaries $180,689 $178,560 101 % $179,640 ($1,049) -1% 12 Overtime 1,696 2,500 68% 2,500 804 47% 23 Benefits 50,767 49,610 102% 51,730 963 2% 24 Uniforms 1,575 1,560 101 % 1,560 (15) -1% 31 Supplies 153,861 150,200 102% 152,000 (1,861) -1% 32 Fuel Consumed 92,327 82,400 112% 85,700 (6,627) -7% 35 Small Equipment 1,600 3,500 46% 3,500 1,900 119% 41 Professional Services 0 150 0% 150 150 0% 42 Communication 4,999 5,000 100% 5,350 351 7% 44 Advertising 339 900 38% 900 561 166% 45 Rental/Lease 97,736 97,610 100% 101,350 3,614 4% 46 Insurance 52,467 53,000 99% 53,000 533 1% 47 Utilities 6,836 11,850 58% 7,400 564 8% 48 Maintenance 35,469 31,000 100% 34,000 (1,469) -4% 49 Miscellaneous 4,389 2,100 209% 3,000 (1,389) -32% 51 Intergovernmental Svs. 1,872 2,000 94% 2,400 528 28% 95 Interfund Rental 4,388 6,440 68% 3,010 (1,378) -31 % 594.48.64 Equipment 216,579 298,380 73% 431,000 214,421 99% 597.00.55 Interfund Transfer TOTAL EQUIP. RENTAL DIV. ENDING CASH BALANCE TOTAL EQUIP. RENTAL FUND 1.278 1.100 116% 908867 $977,860 93% 2,109,510 1,874.690 113% $3.018.377 $2,852.550 106% -140- 2.390 1.112 87% $1,120,580 $211,713 23% 1 7700 070 (409,440) -19% $2,820.650 197 72 -7% NARRATIVE EQUIPMENT RENTAL DIVISION - #657 Salaries - Three full-time employees. Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits - Medical ($20,910), retirement ($27,210), state workers ($3.280), life insurance ($330). Uniforms - Uniforms, coveralls and boots for four full-time employees. Su lie -Tires, ($16,800); batteries ($2,100), vehicle and equipment repair parts ($90,700); oil ($2,400); filters, shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.) ($15,000); fire related ($25,000). Fuel Consumed - Gas and diesel. Small Fquipment - Small hand tools and small tools for diagnostic equipment. Professional Services - Physical examinations for commercial drivers licenses. Communication - Telephone and base radio telephone line. Advertising - Vehicle and equipment sales. RentaULease - Police car leases: 9 patrol cars = $7,944" 12 months, 1 patrol car $860 for 7 months. Insurance - Comprehensive collision and liability for all equipment rental vehicles and other equipment. Public Utilitv - Gas, electric, garage, and water utility payments for share of public works facility. Maintenance - Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio maintenance). Miscellaneous - License fees for underground tanks and purchasing contracts. Intergovernmental Service - State Auditor fees. Interfund Rental - Shop car rentals. Equipment - Unit #221988 flatbed ($25,000), Unit #32 1988 flatbed ($25,000), Unit #41 1988 flatbed ($25,000), Unit #801988 flatbed ($18,000), Unit #561984 Roller ($18,000), Unit #45 paint trailer ($5,000), Unit #1041985 Astro van ($23,000), Unit #94 1988 vactor ($220,000), Unit #100 bucket truck ($51,000). Shop equipment: floor jacks (2) ($3,000), wheel tire blancer ($5,000), A/C recycler ($5,000), drill press ($1,000) Interfund Transfer - Travel/training in Fund #008. -141- ®R r.F E D Aeer 1,o� is 9 v a C a U w ;.:... H _. .• ` U C cr � dl tip h :� �. •tad .� CZ.,< �. U cd Clq U . r- a © a ca n Cd 0 w TREATMENT PLANT DIVISION • Received an award from the Environ- mental Protection Agency for Operation and Maintenance Excellence for plants in the Pacific Northwest. • Plant staff competed in a technical con- test which tests skills in operations, maintenance, laboratory, and safety events. Edmonds team won first place in the Safety Event and placed third overall in the Pacific Northwest Pollution Con- trol Agency (PNPCA) annual conference. • Began the upgrade of the Plant's instru- mentation monitoring system. The proj- ect is approximately 50% completed and should be finished before spring, 1998. • Modified a hopper and installed a new pump to remove a significant bottleneck in the solids handling process. • Installed an automatic transfer switch to quickly connect a standby generator to the Plant's electrical distribution system. The addition of a standby generator now provides three independent sources of electricity to power the Plant. • Surpassed last year's record for produc- ing the cleanest treated water (effluent) in Edmonds history. Participated in an international bench - marking study performed by the Water Environmental Research Foundation. The purpose of the study is to determine level of service, performance, and envi- ronmental protection. ..................... • Meet all federal and state requirements in the safest, most cost effective means. Complete the upgrade to the Plant's in- strumentation monitoring system. • Install a permanent standby generator to provide backup electricity to power the Plant. This generator will compliment the two independent sources of PUD power currently serving the Plant. • Install a layer of insulation to the incin- erator to reduce a long standing mainte- nance problem. • Create an outreach program with local school districts to supplement environ- mental studies. ED A, Account Expended Budget % Expended Number Description 1997 1997 To Budget 538.80.00 TREATMENT PI_ANLDIVISION - #656 11 Salaries $658,003 $700,450 94% Budget Budget to Actual 1998 1 $ % $742,960 1 $84,957 13% 12 Overtime 55,661 30,570 182% 31,210 (24,451) -44% 23 Benefits 192,742 191,470 101 % 207,180 14,438 8% 24 Uniforms 8,460 11,250 75% 10,500 2,040 25% 31 Supplies 238,584 235,970 101% 242,050 3,466 2% 32 Fuel Consumed 83,120 61,380 135% 68,930 (14,190) -17% 35 Small Equipment 2,728 3,000 91 % 3,500 772 29% 41 Professional Services 58,299 57,800 101 % 51,800 (6,499) -12% 42 Communications 6,941 6,000 116% 6,550 (391) -6% 43 Travel 382 800 48% 1,200 818 215% 44 Advertising 340 1,200 28% 1,200 860 253% 45 Rental/Lease 16,843 2,900 581% 26,900 10,057 60% 46 Insurance 38,166 36,710 104% 40,920 2,754 8% 47 Public Util. Service 317,563 268,450 118% 295,700 (21,863) -7% 48 Maintenance 25,085 34,000 74% 30,000 4,915 20% 49 Miscellaneous 19,105 4,690 407% 25,540 6,435 34% 51 Intergovernmental Svs. 50,770 53,520 95% 53,560 2,790 6% 91 Interfund Services 120,269 134,720 89% 127,810 7,541 7% 93 Interfund Supplies 0 200 0% 200 200 0% -142- Depairtrr.ent ----------------------- NARRATIVE TREATMENT PLANT DIVISION #656 Salaries - One Plant Manager, one Plant Supervisor, one Administrative Assistant, two Lead Operators, five Operators, one Maintenance Technician, two Mechanics, one Instrumentation & Controls Technician, one Flow Analyst/l nst rumentat ion Technician, one Laboratory Technician, and one maintenance worker I. Overtime - Coverage for holidays and unanticipated emergencies. Benefits - Medical ($81,390), retirement ($111,660), state workers ($12,560), life insurance ($1,570). Uniforms- Uniforms, rain gear, gloves, steel toed boots. Sub Dies -Chlorine, polymer, caustic soda, sodium bisulfite, laboratory supplies, maintenance supplies, repair parts, consumable office and custodial supplies. Fuel Consumed - Diesel oil consumption for incineration. Small Equipment - Miscellaneous maintenance tools. Professional Services - Outside lab work required by the NPDES discharge permit, i.e., effluent priority pollutants, ash analysis, sludge metals analysis, janitorial, O & M and legal services. Communications - UPS, Federal Express, telephone. Travel - Mileage reimbursement. Advertising - Advertising for vacant positions. Rental/Lease - Specialized maintenance equipment, copier machine, emergency generator. Insurance - Property and liability insurance. Public -Utility Service - Electric power, natural gas, potable water and ash disposal. Maintenance - Outside specialized repair services. Miscellaneous - Excise Taxes and misc. charges. Intergovernmental Services - Department of Ecology discharge permit fee ($48,000), lab accreditation ($500), underground tank ($100), PSAPCA fee ($400), audit fee ($4,160) and other ($400). Interfund Services - Administrative overhead ($117,810) and Ground Maintenance services ($10,000). Interfund Supplies - Miscellaneous supplies, vehicle fuel. -143- Account Expended Budget % Expended Budget Budget to Actual Number Description 1997 1997 To Budget I _ 1998 1 $ _% TREATMENT PLANT DIVISION - #656 - Cont'd 95 Interfund Rental 2,700 2,700 64 Equipment 27,188 27,500 TOTAL TREATMENT PLANT $1,922,949 $1,865,280 OTHER FINANCING USES 597.00.55 Interfund Transfers 631,785 850,180 TOTAL TREATMENT EXPENDITURES $2 554.734 $2,715,460 ENDING CASH RESERVE OTHER AGENCIES 1,310,000 0 ENDING CASH 1,225,738 581,300 TOTAL COMBINED UTILITY $10,088,188 $10,014,700 -144- 100% 3,860 1,160 42% 99% 28,550 1.362 5% 103% $2,000,120 $77,171 4% 74% 843.340 12 1,555 34% 94% $2,843,460 28$,726 12% 0% 1,310,000 0 0% 211% 59199 Q (631,748) -52% 101% $10,909,770 $821,682 8% NARRATIVE REATM ENT PLANT DIVISION - #656 - Cont'd Interfund RentaL- Unit #93 rental charges. E uuomqnnt, - Office equipment ($3,000), operating equipment ($1,250), shop equipment ($4,000), test equipment ($5,800), plant equipment ($6,500), communications ($8,000). OTHER FINANCING USES Interfund Transfers - Debt service on new plant: principal ($313,200), interest ($499,620), bond discount ($10,820), travel/training ($19,700). -145- Revenue Revenue Budget Expenditures Expend. Budget COMBI E❑ STREET CONSTRUCTIOW M PROVEMEUT - FUND �112 15TEA PROJECTS100 Beginning Cash Balance ($9,878) $176,240 Ending Cash Balance $176,240 $176,240 FAM Grant 266,057 0 Projects 79,939 0 SUBTOTAL ARTERIAL PROJECTS 200 Beginning Cash Balance Motor Vehicle Fuel Tax Indirect Grants Interest Earnings Transfer from Combined Utility Fund #412 TOTAL REVENUE $256,179 $176,240 $208,606 $307,000 257,933 274,840 0 130,000 19,726 0 65,000 75,000 $551,265 $786,840 VEHICLE REGISTRATION FEE PROJECTS 300 Beginning Cash Balance $215,629 $301,540 Cash Reserve - SR 99 634,500 700,000 Interest Reserve - SR 99 30,886 0 Investment Interest 14,755 15,000 Motor Vehicle Registration Fee Local Option 258,995 291,700 Transfer from Combined Utility Fund #412 0 75,000 TOTAL REVENUE $1,154,765 $1,383,240 GENERAL PROJECTS 400150 0 Beginning Cash Balance $75,629 $165,170 Interest Earnings 25,922 0 Contributions 63,619 0 TOTAL REVENUE FUND 112 TOTAL REVENUE $165,170 $166,170 $2,127,379 $2,511,490 SUBTOTAL $256,179 $176,240 Ending Cash Balance $307,000 $201,840 Construction Projects 244,265 585,000 TOTAL EXP. $551,265 $786,840 Ending Cash Balance $301,540 $298,040 Cash Reserve - SR 99 700,000 0 Construction Projects 74,175 1,005,000 Transfer to Street Operating Fund #111 79,050 80,200 TOTAL EXP. $1,154,765 $1,383,240 Ending Cash Balance $165,170 $15,170 Construction Projects 0 150,000 TOTAL EXP. $165,170 $165,170 FUND 112 TOTAL EXP. $2,127,379 $2,511,490 -146- NARRATIVE COMBINED STEET CON T UCTION/IMPROVEMENT - FUND 112 ISTEA PROJECTS 100 The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEAfunds are matched on an 82.98% federal,17.02% (or greater) local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. ARTERIAL PROJECTS 200 Projects include miscellaneous street repair ($20,000), city wide signal system ($15,000), rockery replacement ($400,000) and retaining wall ($150,000). VEHICLE REGISTRATION FEE ,PROJECTS 300 City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Public Works Facility Bond payment transfer to Fund #111 ($80,200), street surface treatment ($105,000), highway 99 TIB project ($700,000), pavement evaluation ($20,000) and signal at 76th W and 216th Street SW ($100,000) (Edmonds/ Woodway High School). GENERAL PROJECTS 00 Street projects including projects funded from impact fees or part of the City's utility replacement programs. improvements, based on the College Place traffic report. 1998 water overlay ($75,000), Highway 99, ($75,000). -147- Revenue Revenue Budget Expenditures Expend. Budget MULTI MODAL TRANSPORTATION - FUND 113 Beginning Cash Balance $731,854 $493,340 Federal Grant 146,315 0 FAM Grant (163,329) 210,000 Interlocal CT Grant 19,137 0 Interest Earnings 3,897 300 TOTAL REVENUE Ending Cash Balance $493,340 $357,640 Supplies 14 1,000 Professional Services 205,690 300,000 Travel 240 5,000 Advertising 0 1,000 Equipment 3,327 3,000 Miscellaneous 9,874 6,000 Transfer to General Fund #001 25,389 30,000 TOTAL $737,874 $703,640 EXPENDITURE $737,874 $703,640 STREET B EAU - FUND I 14 Beginning Cash Balance $15,376 $13,090 Interest Earnings 839 1,000 TOTAL REVENUE $16,215 $14,090 VNDERGROUN❑ WIRING - FUND 115 Beginning Cash Balance $90 $90 TOTAL REVENUE $90 $90 BUILDING MAINTENANCE - FU_N❑ 116 Ending Cash Balance $13,090 $14,090 Projects 3,125 0 TOTAL EXPENDITURE $16,215 $14,090 Ending Cash Balance $90 $90 TOTAL EXPENDITURE $90 $90 Beginning Cash Balance $179,748 $142,110 Ending Cash Balance $142,110 $155,810 State Grant 0 60,000 Construction Projects 139,859 176,300 Interest Earnings 8,221 10,000 Transfer from General Fund #001 94,000 120,000 TOTAL REVENUE $281,969 $332,110 TOTAL EXPENDITURE $281,969 $332,110 -148- NARRATIVE U T M DAL TRANSPORTATION _ FUND 113 The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate the accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and development of the muttimodal transportation center in Edmonds. By a Memorandum of Understanding, the City, Washington State Department of Transportation and Community Transit are jointly participating in this project. By agreement, the City is the designated lead coordinating agency during the preliminary engineering and environmental impact statement (EIS) phases. The 1998 expenditures are for the EIS efforts; most of the work will be performed by consultants via professional services contracts. The entire effort could take up to four years and could incur expenditures up to $3 million. STREET BEAUTIFICATION - FUND 114 In 1984the City Council established this Fund for the purpose of providing underground sprinkler systems in the corner planters on Dayton Street. In 1987 the City Council transferred $10,000 from Council Contingency for comer parks downtown. The 1988 Budget added funds for implementation of the Centennial Downtown Beautification Improve- ments identified in a comprehensive plan prepared in 1987. In 1989 this Fund was used in conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. In 1994, the tree replacement and additions were performed in the downtown area as per the Edmonds Street Tree Plan with emphasis along 2nd and 3rd Avenue. In 1997, replacement of trees among 220th Street SW was completed. No specific projects for 1998 have been outlined at this time, except for downtown beautification improvements. UNDERGROUND WIRING - FUND 116 In 1968 the City Council passed Resolution No.195 which established a policy to make every effort to provide a budget to allow for underground existing wires. In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. BUILDING MAINTENANCE - FUND 116 In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance and repair projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 1998 are shown in the 1998-1999 Capital Improvements Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as CIP expenditure. -149- Revenue Revenue Budget Expenditures Expend. Budget MUNICIPAL ARTS/PUBLIC ARTS ACQUISITION - FUND i 17 unici I Arts Pro�ect 100 Beginning Cash Balance Items for Resale Community Events Interest Earnings Contributions Transfer from Fund #001 Transfer from Fund #120 State Arts Commission Grant Other Gen. Government SUBTOTAL uhlic Arts.Acquisition Proiect 200 $26, 967 665 12,095 2,538 3,025 15,000 4,000 5,000 2,075 $23,210 0 20,380 2,400 3,000 15,000 4,000 3,000 0 $71,365 $70,990 Beginning Cash Balance $47,576 $41,640 Interest Earnings 2,332 2,500 Transfer from Capital Funds 12,004 40,000 SUBTOTAL FUND 117 TOTAL REVENUE $61,912 $84,140 $133,277 $155,130 MEMORIAL TREE FU ❑ - FUND 118 Beginning Cash Balance $10,151 $10,690 Interest Earnings 539 400 TOTAL REVENUE $10,690 $11,090 Ending Cash Balance $23,210 Supplies 896 Small Equipment 0 Professional Services 28,177 Travel 0 Advertising 4,000 Rental 361 Miscellaneous 3,380 Interfund Services 10,300 Transfer to Travel/Training Fund #008 852 Projects 189 Equipment 0 SUBTOTAL $71,365 $7,220 1,800 200 39,400 300 5,500 1,100 3,500 10,000 1,470 0 500 $70,990 Ending Cash Balance $41,640 $140 Supplies 78 0 Professional Services 20,000 82,000 Travel 0 1,000 Miscellaneous 194 1,000 SUBTOTAL $61,912 $84,140 FUND 117 TOTAL EXP. $133,277 $155,130 Ending Cash Balance Supplies $10,690 $9,090 0 2,000 TOTAL EXPENDITURE $10,690 $11,090 -150- NARRATIVE U N I Cl PALARTS/PUB L C ABTS AQQUISITIO ND #117 Municipal Arts -Project 10 The Edmonds Arts Commission has concentrated on clear and defined goals and objectives to present a year-round comprehensive arts program in literary, visual and performing arts as defined in the adopted Community Cultural Plan. The part-time employee (pte) clerical will be contracted from the Parks and Recreation Department not to exceed 20 hours per week. The 1998 program includes increased emphasis on encouraging collaboration in the arts between private and public entities; providing technical assistance to local arts organizations; and enhancing the visibility of the arts while promoting Edmonds as a cultural destination: • Arts in Education support: Performing and literary art scholarships for Edmonds students, Artist in residence programs, public art educational booklet. • Grants: Local arts organizations, co-sponsorship of events. • Program fees: Summer concerts, family concerts, writers conference and winter series presenters/performers/ technicians, rental of piano for Winter Performing Series, rental of hall for Writers Conference Keynote. • Professional Development Networking: NW Booking conference, Bellingham, WA; Washington Arts Congress; State Tourism workshops. • Public information: Community Arts newsletter, Cultural Tourism, information, community arts forums. • Resource Development: Fund-raising/grant writing information and assistance, data base development, Community involvement in economic development. • Advertising: Web page promoting Edmonds as an arts destination, Summer concerts/craze. Public Arts Acquisition Project 200 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires visual arts projects be included in municipal construction projects, and that a portion of the cost of the project (1 %) be allocated for the provision of art. "Municipal construction project" is any project paid for wholly or in part by the City to construct or remodel any building, community structure, park, street, sidewalk, parking facility, utility or portion thereof. (Public Art projects that qualify under the ordinance are designated in the Capital Improvement Program with the "V sign). The Public Safety Complex is the primary project for 1998. MEMD IAL IREE FUND - FUND 118 The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited forthe purpose of enhancingthe appearance of Edmonds City streets through the planting of streettrees in conformance with the Edmonds Street Tree Plan. -151- Revenue Revenue Budget Expenditures Expend. Budget EDMONDS YOUTH SCHOLARSHIP - FUND 122 Beginning Cash Balance $2,092 $4,990 Contributions 4,650 1,500 TOTAL REVENUE Ending Cash Balance $4,990 $1,940 Scholarships 1,752 4,500 $6,742 $6,490 TOTAL EXPENDITURE $6,742 $6,490 TOURISM PROMOTIONAL FUND (ARTS COMMISSION) - FUND 123 Beginning Cash Balance $9,643 $18,460 Ending Cash Balance Sale Maps & Books 1,766 1,000 Advertising Items for Resale 2,153 1,000 Professional Services Interest Earnings 414 250 Miscellaneous Transfer from Hotel/Motel Fund #120 15,741 15,000 Grant 2,500 0 TOTAL REVENUE OFF-STREET PARKING - FUND 124 $18,460 $12,630 2,936 4,850 7,048 12,780 3,773 5,450 $32,217 $35,710 TOTAL EXPENDITURE $32,217 $35,710 Beginning Cash Balance $87,967 $88,400 Ending Cash Balance $88,400 $86,400 Interest Earnings 2,958 2,000 Rental/Lease 10,800 12,000 Parking 8,275 8,000 TOTAL REVENUE $99,200 $98,400 TOTAL EXPENDITURE $99,200 $98,400 -152- -- - -- -- - _--------- ---------------- - Off. b NARRATIVE EDMONDS YOUTH SCHOLARSHIP - FUND 122 This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for administering the Fund. TOURISM PROMOTIONA FUND ARTS COMMISSION) - FUND 123 This fund was established by Resolution No. 630 for the purpose of promoting tourism. The Fund is to be administered with the directions and recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects funded for 1998 are: • Advertising for the annual two day Writers Conference and concert performance • Participation in regional marketing for tourism; promotional booklet on public art • Grants to local arts organizations to promote their events to other cities and counties OFF STREET PARKING - FUND 124 Fund for providing parking in the downtown business area, including acquisition, design, construction, development and enhancement of on and/or off-street parking facilities. Funds acquired through payment from in -lieu parking fees and leasing of parking spaces. Ordinance No.1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16, 1978. Ordinance No. 2252, passed December 22,1981, increased the fee to $4,300 per parking space for new construction and $2,100 per parking space for remodeled buildings. The rental/lease amount is for leasing two (2) parking lots downtown. -153- Revenue Revenue Budget PARK ACQUISITION/IMPROVEMENT - FUND 125 Beginning Cash Balance $1,019,566 $985,000 Real Estate Tax 1/4% 459,794 420,000 Interest Earnings 49,313 63,000 IAC State Grant 89,101 0 Interlocal Grants 50,000 600,000 Contributions 5,111 0 Loan Proceeds 0 800,000 (for Bulkhead Purchase) TOTAL REVENUE $1,672,885 $2,868,000 SPECIAL CAPITAL - FUND 126 Beginning Cash Balance Interest Earnings Real Estate Tax 1/4% Leases Transfer from General Fund #001 TOTAL REVENUE GIFTS CATALOG - FUND 127 Parks & Recreation 000 Beginning Cash Balance Interest Earnings Donations SUBTOTAL Art MuseumlMernorial Building 100 Beginning Cash Balance Interest Earnings SUBTOTAL Expenditures Expend_ Budget Ending Cash Balance * $985,000 $1,038,000 Supplies 35 1,000 Professional Services 3,000 10,000 Construction Projects 535,237 1,783,000 Transfer to Street Operating Fund # 111 75,000 0 Transfer to Public Arts Acquisition Fund #117.200 4,613 0 Land/Interest earned * 0 16,000 Interfund Services 20,000 20,000 *Land purchase not completed in 1997; anticipated in 1998 TOTAL EXPENDITURE $1,672,885 $2,868,000 $799,393 $79,280 Ending Cash Balance $79,280 $79,280 27,165 1,870 Improvements 354,131 0 459,794 420,000 Debt Service 425,370 421,870 3,675 0 Transfer to Public Arts Acquisition Fund #117.200 (3,400) 0 79,370 0 Projects 514,016 0 TOTAL $1,369,397 $501,150 EXPENDITURE $1,369,397 $501,150 $29,006 $41,160 Ending Cash Balance $41,160 $43,000 640 600 Supplies 1,221 1,060 12,735 2,300 $44,060 SUBTOTAL $42,381 $42,381 $44,060 $24,447 $28,070 Ending Cash Balance $28,070 $31,220 3,623 3,150 $28,070 $31,220 SUBTOTAL $28,070 $31,220 -154- NARRATIVE K ACQUISITION AND 1MPROV M NTS - FUND 125 Fund for acquisition, renovation and development of park sites to maintain an adequate amount of parks and open space in the City. The 1 /4% real estate sales tax, state and local grants, contributions from developers and carryover from previous years are the revenue sources for the Fund. $20,000 to landscape the corner parks will be expended from interfund services in 1998. Proposed project details for 1998 are shown below and in the 1998-1999 Capital Improvement Program: Brackett's Landing Improvements $20,000 Underwater Park Improvements $500 Sports Field Upgrade $20,000 Yost Park Pool Improvements 40,000 City Wide Beautification 1o,000 Misc. Small Projects 10,000 City wide Improvements 20,000 Bike Path Improvements 15,000 Aquatic Complex 30,000 City Park Improvements 300,000 162nd St. Park Development 15,000 Marina Beach Improvements 40,000 Miscellaneous Paving 15,000 Skate Board Facility 55,000 Anderson Center Field/Courtyard 2,500 Seaview Park Improvements 10,000 Lynndale Park Improvements 200,000 Union Oil Marsh 10,000 Civic Center Complex 25,000 Pine Ridge Park Improv. 10,000 Maplewood Playground 5,000 Waterfront Bulkheads 900,000 Comprehensive Plan 30,000 Land Acquision/Interest 500,000 - * Note: City's matching amount for property acquisition is derived from accumulated interest earnings ECI PITA - FUND i The Special Capital Fund was established was part of the City's 1996 Operating Budget to simplify and facilitate the accounting for the purchase and renovation of the Edmonds Financial Center Building, which now houses operations of city government functions, including Mayor's office, Council, Personnel, Administrative Services Department, the Planning, Engineering and Administrative divisions of the Community Services Department and Fire Administration. The City purchased the building in 1995 for $4.3 million. The purchase and renovation costs were funded primarily by a $5 million councilmanic bond. The bond proceeds were fully expended in 1997 and the debt service will be funded by the 1/4% Real Estate Excise Tax plus interest earnings. GIFTS CATALOG -FUND 127 Parks and Recreation 000 Fund to acquire and disburse contributions and gifts to t lie City by means of the gifts Catalog Program. Contributions to the City for "exclusive public purposes" may be considered tax deductible. Art MuseumlMemorial8uildin 100 Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum or display facilities. -155- Hevenue Revenue Budget Expenditures Expend. Budget GIFTS CATALOG - FUND 127 Cont'd Fire Suppression 200 Beginning Cash Balance $1,790 $1,790 Ending Cash Balance $1,790 $1,790 SUBTOTAL $1,790 $1,790 Fire EMS 300 Beginning Cash Balance $3,692 $5,160 Donations 1,495 0 SUBTOTAL $5,187 $5,160 TOTAL REVENUE $77,428 $82,230 CEMETERY IMPROVEMENT - FUND 130 Beginning Cash Balance $146,399 $183,020 Cemetery Grave Sales 18,450 8,000 Communal Sales 0 800 Cemetery Openings/Closings 0 10,000 Interest Earnings 10,825 9,500 Items for Resale 33,230 33,000 Transfer from General Fund #001 50,000 52,000 TOTAL REVENUE $258,904 $296,320 HUD BLOCK GRANT - FUND 191 Community Development Grant $36,449 $75,000 TOTAL REVENUE $36,449 $75,000 SUBTOTAL Ending Cash Balance Miscellaneous SUBTOTAL TOTAL EXP. $1,790 $1,790 $5,160 $5,160 27 0 $5,187 $5,160 $77,428 $82,230 Ending Cash Balance $183,020 $91,940 Salaries 38,700 39,800 Overtime 1,673 2,800 Benefits 12,799 12,900 Uniforms 130 130 Supplies 1,133 1,700 Items for Resale 13,818 18,000 Professional Services 81 5,000 Communications 602 700 Travel 586 300 Advertising 0 400 Public Utilities 1,522 5,000 Repairs 0 500 Interfund Rental 2,340 5,700 Miscellaneous 400 300 Small Equipment 0 250 Equipment 2,100 10,000 Construction Projects 0 100,000 Interfund Services 0 1,200 TOTAL EXP. $258,904 $296,320 Construction Projects $36,449 $75,000 TOTAL EXP. $36,449 $75,000 -156- NARRATIVE Fire Suppression 200 Funds donated for fire suppression. Fire EMS 30+4 Funds donated for fire emergency medical services. CEMETERY IMPROVEMENT - FUND 130 The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide for the operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue increases due to increased sales and services. The budget reflects longterm capital goals of completion of a new columbarium. The 1998 goals are 55 burials and 45 sales of graves and niches. HUP BLOCK GRANT - FUND 191 Funds will be used for ADA accessibility awarded through the Community Development Block fund Program. 1998 projects include improvements to the Senior Center. -157- Revenue Revenue Budget Expenditures Expend. Budget CAPITAL IMPROVEMEUIS - FUND 325 Beginning Cash Balance $139,496 $94,140 Interest Earnings 5,296 2,390 Transfer from Cumulative Reserve Residual Equity Transfer 12,548 13,900 TOTAL REVENUE $157,340 $110,430 PUSLIC SA-FETY BUILDING CONSTRUCTION - FUND 326 Beginning Cash Balance $9,328,161 $9,124,920 Real Property Taxes 676,340 507,250 Interest Earnings 244,404 450,000 Ending Cash Balance $94,140 $110,430 P.W Center Fac. Proj. 63,200 0 TOTAL EXPENDITURE $157,340 $110,430 Ending Cash Balance $9,124,920 $3,098,920 Equipment 0 50,000 Construction Projects 437,645 6,086,000 Land 0 300,000 Debt Service 676,340 507,250 Transfer to Public Arts Acquisition Fund#117.200 10,000 40,000 TOTAL REVENUE $10,248,905 $10,082,170 TOTAL EXPEND. $10,248,905 $10,082,170 COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 Beginning Cash Balance $500,111 $542,960 Ending Cash Balance $542,960 $492,960 Interest Earnings 77,624 70,000 Construction Projects 469,775 470,000 Transfer from Combined Transfer to Const./Imprv. Utility Fund #411 500,000 500,000 Fund #112 65,000 150,000 SUBTOTAL DRAINAGE PROJECTS 200 Beginning Cash Balance Transfer from Combined Utility Fund #411 SUBTOTAL $1,077,735 $1,112,960 $417,032 $305,860 150,000 400,000 SUBTOTAL $1,077,735 $1,112,960 Ending Cash Balance $305,860 $119,860 Construction Projects 261,172 586,000 $567,032 $705,860 SUBTOTAL $567,032 $705,860 -158- NARRATIVE CAPITAL IM ROV M TS - FUND 32 Ending cash balance will be reserved for future projects. PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326 In May, 1996, the citizens of Edmonds overwhelmingly approved a $9.275 million public safety bond issue. The proceeds from this bond issue will be used to construct a new police/courts building on the Civic Center campus, replace Fire Station #7 at the Civic Center campus, and to replace Fire Station #6 on a yet to be determined site. This Special Fund is established as part of the City's 1997 Operating Budget to facilitate the accounting for developing and constructing these new facilities. It is anticipated that most of the construction budget will be spent in 1998. Property tax revenues from the special voted levy will be directly deposited into this fund for paying the annual debt payment on the Special Bond Issue. COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 41 WATER PROJECTS 100 Project details for 1998 are shown in the 1998 -1999 Capital Improvements Program. Replacement Program projects are identified in the 1995 Water Comprehensive Plan. Projects involve replacement of corroded and undersized lines throughout the City. Water Telemetry will upgrade or replace components of the existing antiquated telemetry system last upgraded in 1979. The new or upgraded system will increase efficiency. DRAINAGE PROJECTS 20D Funds generally for projects identified in the storm drainage basin studies and documented problems. Project details for 1998 are shown in the 1998-1999 Capital Improvements Program. Perrinville Creek is a project to design stream improvements to stabilize the creek channel in Southwest County Park. -159- Revenue Revenue Budget Expenditures Expend. Budget COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 SEWER PROJECTS 300 Beginning Cash Balance $179,297 $116,040 Ending Cash Balance $116,040 $86,040 Projects 63,257 30,000 SUBTOTAL $179,297 $116,040 TOTAL FUND 412 REVENUE $1,824,064 $1,934,860 COMBINED UTILITY BOND RESERVE - FUN❑ 413 Beginning Cash Balance $2,316,049 $1,886,760 Transfer from Combined Utility Operating Fund #411 1,143,506 1,639,140 SUBTOTAL $179,297 $116,040 TOTAL EXPEND. $1,824,064 $1,934,860 Ending Cash Balance $1,886,760 $1,950,900 Debt Service: Principal 800,000 850,000 Interest 772,795 725,000 TOTAL REVENUE $3,459,555 $3,525,900 TOTAL EXPEND. $3,459,555 $3,525,900 -160- NARRATIVE SEWER PROJECTS 300 Funds generally for projects identified in comprehensive plans and documented problems. Project details for 1998 are shown in the 1998-1999 Capital Improvements Program in the back of the book. The major project is sewer telemetry which will upgrade or replace components of the existing antiquated telemetry system. COMBINED UTILITY BOND_ RESERVE - FUND 41� The Bond Cash Reserve Fund was established to reserve funds to coverthe 1977 Water/Sewer refunding bond, 1988 secondary wastewater Treatment Plant bond, 1992 water/sewer refunding bond and 1993 water/sewer refunding bond issue payments. Funds are transferred from water and sewer operations (Fund 411) to pay principal and interest due on the 1977, 1988, 1992 and 1993 bond issues, annual bond reserve for discounts on the 1977, 1988 and 1992 and 1993 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues. Principal balance on 1977 issue as of January 1, 1997 - $800,000 Principal balance on 1988 issue as of January 1, 1997 - $50,000 Principal balance on 1992 issue as of January 1, 1997 - $7,075,000 Principal balance on 1993 issue as of January 1, 1997 - $5,005,000 -161- Revenue Revenue Budget Expenditures Expend. Budget -CAPITAL IMPROVEMENTSRESERVE D 414 Beginning Cash Balance $1,617,961 $1,431,870 Intergovernmental 385,885 350,780 Interest Earnings 65,112 45,250 TOTAL REVENUE $2,068,958 $1,827,900 CEMETERY MAINTENANCE TRUST FUN❑ - FUND 610 Ending Cash Balance $1,431,870 $876,900 Construction Projects 637,088 951,000 TOTAL EXPEND. $2,068,958 $1,827,900 Beginning Cash Balance $329,355 $350,060 Ending Cash Balance $350,060 $380,960 Items for Resale 3,860 3,300 Columbarium Sales 4,201 2,600 Interest Earnings 12,644 25,000 TOTAL REVENUE $350,060 $380,960 TOTAL EXPENDITURE $350,060 $380,960 -162- NARRATIVE CAPI IMP OVEMENTS R SERV - F ND 41 The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, ❑isposal and Transport Services and, among the City of Edmonds, the City of Mou ntlake Terrace, Olympic View Water and Sewer District and Shoreline Wastewater Management ❑istrict. The minimum amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and operation costs. All Metro Capital Funds have been placed in this account to meet the arbitrator's requirements that a portion of the "swap" payment be used for capital projects. CEMETERY MAINTENA ICE TRUST F ND - FUND 610 The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this f and is to provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial Cemetery. No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial fees, and other designated donations. -163- 0) 0) r 00 a) e- Q cc a H W W O a a V G w N a O w IL G w N co IL Q1 O a a U 00 0) O LL Z 00000 00 C) 0000 0 0. 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N G7r, U) LO Nt 0 0 0 O 0 0 0 O O O O O O O O M O O O O O f O cG Lo ai 0 0 r Y r r 0 0 0 m 0: r r (p r LO O N r N r N- O O O O O O O O O O O 00 O O O O O O N O c0 Lc) (M r r*n' LO 0 0 0 0 0 0 LLo p¢: N 00 O O O f At. 00 It LO 00 M p N r r 00 r N r : C7: 0 .0. 0 0 .O ix s 0. (ri Lo [`7 .C7 U Z a7 m cn Ll c U U `o E �_ J W W ? Q p p r 0_ cc CCH r O� a a a •U N C U H LL a� Z Z :3 (A D # (n 0 w Z LL a p Q U p y U m m F- Z CC W c� V J N W Q Q U p Z °- J v ° g�wag cn m DOC7p c J0 4)U- CD LL O Z N Q m N W U 2-he Q zoc2E4 Cim o D cc D Q W Q r LiHm2aUURt* E" N (O '- LO O LO N r r a) N M N r r r r r r Cl) lqt -169- L4i (-N —V ED Aoor 14Q�. 1 89v il rl i 1 4 ZERO -BASE BUDGETING PROCESS Step #1- Mayor authorizes distribution of budget packet which request expenditure estimates. Step #2 - Directors distribute budget packet to managers or prepare cost center estimates. Step #3 - Director reviews and approves each cost center estimate which is forwarded to the Administrative Services Director. Step #4 - Administrative Services Director reviews each cost center estimate for general compliance with requirements. Step #5 - Administrative Services Director updates 5 year revenue projections. Step #6 - Budget Review Team reviews each cost center estimate and separates by priority categories. Step #7 - Budget Review Team schedules and meets with cost center director/manager to finalize each cost center estimate. Step #8 - Budget Review Team matches revenues and cost center estimates. Cost centers will be funded at a level that are equal with revenues. Step #9 - Mayor reviews the results with the cabinet. Step #10 - Department and staff prepares the budget by individually keying in their cost center estimates. Step #11 - City Council reviews and finalizes the Budget by adopting an ordinance. c:zerobud3/word -171- ZERO -BASE BUDGETI PROC Administrative Department Division Mayor Service Director Director Manager '01- Distribute expenditure #2-DistributeugPrepare cost center estimates packet packet or prepare cast estimates , CBRtef estimates Prepare cost Now ' center estimates 416-Review I each cost i center i #4-Review each -Review & appro ` estimate with Yes--[ cost center Yes each the Budget _ — X.07-Reviewaslimales ` estimate st center estimat Review r ; CommMe%� with cost center No director/manager Yes Return cost — ; — — — — — — — — center estimate #B-Prioritize & match #5-Prepare ' expenditure estimates - ' revenue with revenues estimates i r Yes 09-Review with #10-Prepare Cabinet & then submit Preliminary ; to City Council Budget � I #11-City Council ro7` -172- � � 2 § � - .0 ■ � § � - � ■ � k � z CD E CD CL 2 ' c i 2 � � E k k » e f■t � k to E _ � �� Ot�§ �u� ■a a m cx \� �k��§ 2CL %§���■§$ �k � �§ 2e � 4k��� ■t &� 6■ � � � 2 � �§ � © ■ � ` @§,�§ � c �m 1�2 , e �� ■: � � , 2 d ■ &� kn k��■ 2� IVe�%a■,�A �&■ -173- � CL (O � � � W � z �U � cf) .O $ § § ° a � CO) � © � � %k � �k�m�% �@�� @§�■� & EE §§ % \ �2 E/ / o k \ \ 2 w CL a m % § � k m � § 2 » q § � —cu � t § c 16 %§ % c c 0 k / § o ■ o ccc .90 0.o $ 2 �7 ( E cm g2pe��� 2�c°�■E ten— �E a �� § 2 ��E— .■aM § k t k E k k§ o a' § 2 cm CD k «■ Q { ' c o a a(n o o _ � _ 0.0 | � § � \ k CO b 0 0 0 2 cc IL E ° k § �5t 2 L- � @ r-§ / a ° t , t . 2E°° _ o C E E\ k k§ k 2 EE \ 5 ƒ �o IQ = < o— «£Q _ « _ « =£cam «awl R @ w 0 > w V) w Q q > w > w n y e k k $ Q 00 k L) w 2 a) 2 -j R < E E Q -]74- ! k 0: �o Q 5u a� (n H w c 2 W C? F °` o CA m CL w c U ) y C w w N 07 N N V W d) c c h LL C N _ C a x E n E OC CC7 '" x E z.8 C ° a� C � c yj c W 0 a� U M E U W h b' _.. o LL1 2 m.c 0 c c o a� o � C c ° to m C E y CDC h C o U C E '� m O LU .. ❑ W y N U 53 a� o .g v U � N O •� $ O W � l0 Y O W � N ai��iE�y d � € E d V O �i Q) M t 10 aW E dCL (Q 3 v 4) C o O d W ° Ol O yyy H -0m r V G d W m N �� .�, 4 •U kv AS N E " O m C to co lCp k Vl 'S y Z y C y 7 O it N C O d m b Q c c fipe�m�D�9 h c Lo U Q O c r O w G1 N �c C aVp 17 c°i ri 3 w N N � 6* a C] 4 U c' E -175- o p J � � Q m H a W, 0 U W 07 I-- N Z W U L: H co CL m- 0 w U d 0 x CL N y. E Sc u o € m F O +_+ CO G eE«off c m cc o m m u St c► ° e 1 it c �m€O t Z+Q'Qm�E ° c 0 c e �� Z a� eta; tunic o o a m T° o U az m a y jbA 0 m e 10 .� V° c°� Nix po E a w v, v m E o C� V y °m' cmi a E ' Y W c� c°i 16 4� ami h u m m m C mE«3o•° a.m u E EEa, a o e m m m � m o o° v❑ fi S CL 1 C m rn � •ao� M w Q ov 0Cl0�00 o0 0 00 0 00 0 m lC N M m C LO O M O N N N O� p� a;m 0 Octo0 N M N M o0 1A r- w` E VC) E M U- U m w m � q cCL M d co c a� H c h H z �, c ao w o E a c° c ca 3 c c a .. CD 0 o v �, m a) a) m y v, a aEi aci v h Z c c c aEi v ,� m p E E t= �' W— E c d aci •°' C/) y ` m c 0 0 c ,v_ C= m o a� 4 c a E �o a� co m > ti c - a� +- m` c a s L7 'm 'o c> a a`0i ;� c �' o .°? ° W n A o y a� ai a°iiw�2cn0�2v���CEOE-�W �' �W`UQ�Cr. o 0 CL o a a ❑ �o Q W W W .�— ^ M M M M 1f1 M Qf to p N et a0 N N N N N M � 'at �O 01 I-- ❑ M � � 'st et � � IA I— i -176- C:COStctfi cbdS -177- COST CENTER EXPENDITURE SUMMARY BARS ACCOUNT LEVEL BARS Account Category BARS Account Number $ Amount This form must be completed for each Cost Center Summary form that has been prepared. The data from this form is to be entered into the EDEN BUDGET module after the department directors review and approval, but before it is submitted to the Administrative Services Director. TOTAL c:costctrl d/word -178- )/ EKD CL 3& E ) e I] $ _ & F k\ � a) A-, §? I &� B � ■2 ƒ t CL kk R §a to 2 $off % e w �a e —§ ■a� e 2 �a � � ■K �§% a FE ±2 ov Ec■ 6%cE 2 o � k ' � � � ■ a � � � = � 5� §�§ � k �.E ® . $t� Ek� k ab\ k[B 9§ � 2$ � b E 2 -179- � 3 � x L) W of a I O �cl � r v vi r vi � o ri N ri n v v�i n id v td r or'ai 7v v R m uu'i r- I- N Ip w w 0 f- ti � r � � � � w � r r tn C4 d fp tf7 N�{'7? ^ [r] 0000 m tP C 4 pp �➢ R O O 00 C] N A M CO N_ W O CN7_ p W cO �l7 V PN']_ N C7 (14 i�i O 1� a0 Q p �D O O N Ln r. tl- (0 Q1 � 47 (Oy m !� fM�7 N K - ►y pi OmO �!'1 [p V N fh �t1S71 N eD N LD H N UJ t M N d 2 o 0 0 0 0 0 0 0 0 0 0 0 o a o o b o 0 C. 0 0 o a o 0 0 (n a N C tll n 01 LL Ln srn H 7 li ry Q o o r 0 0 0 0 0© o a o 0 0 0 0 0 C) 0 0 0 o b o R 25 y� c"a G) 25 b m Vi n N [A N W m N V R Y. H 9 U II) N r- Q N In n M m WA N h N O f- w L7 In N N M M O O N m m N N cj E Q� �(p7 q pp fps 1p(1 1pll O a O o �Q1 Gpp qO CQ� QQ CQ� [Op [Q�7 O O Op ^ LC�] (p� M1 b V) O_ V) O W b CR a.�[p] C p q N R V LO N W M C1 R i`i Sri 4 r) N C-� 1� M �9 rpp li] [O N w C� V L�1 f 1 C] N If7 f� P� �{1 W a0 C�7 n h cl Ih vi k9 G7 SV - O In cN0 M r N (, x W wr u,) N N N N ti O) co N N h N O h til 0 Ln N fV M M O O < m m N E W N } O p p C W oo fp r� Om0 W u ti r a m N M !) �n �pp ti S W Y fi r INA R^ N N r�i to l�) [�+ fn M [� N M r H x LW (] r y C X9 �_ t V N I - R p d a Q 7-v@ } c= c N Q 'C C .0 O V V V 6 V U : T a w a l@1 a m m - C E U C 7 C O V p O - O O m p -z R O O U i a k ii: m m uj v¢¢¢ v z a d a a a ii ii i i a $' x U a s M R to M C N Ln N1 R N N V} N M w co N cr C Y C E a � N ~ E E �p� Q ¢a+ O J a �' O Z d'. q O a (�-}y pp d' Gr w D a O Y Y . On � U 4� u u m a us � Q¢¢¢ d. a [i U. Li 9 O (O INf7. N CD Q lN7 01 O O V V N N N V N 'g ? E N Ln W ui cd f'? ID m cic lf'1 Cd 117 rd ro Of ro Ol id O � C7 n ad ao f7 06 ad (0 ad W co CD ao ad W N � Uw a c � N avc Mo O0 0 M LL O g N MoOIO Ny '8 N 0 0 0 0 0 s N 0 0 0 0 Q g O O O O O Q rj 0005 O i O U9 m N t C L p H p O N N y r O C LL 4 W a' O O 8 O N p 8 O�pp pp o O 8 O C 8 8 tpDp p O M 49 O O Q 0 0 0 O O O O O O A V�j E N � O a0 p O p. O� poi CIf � M M� O U M) iMq C M N f0 N O) N o M N N N O M M N M M r O M r O N N E P1 w d N N WIn M C M o 00 Si o oo o fA o v 0 N 0 1- 0 n 0 o M 0 O 0 M cc Qf O ,R o n N ch u� c+� ip w u> in N ro O tQ 7 m C N O �N M h N 10 a0 a0 pp �O �p pp O pp N N a0 fpV O N 00 n M 40 h O N y� N 1-ft N co) N N N w W M N (D N Of N O M N N N 04 O N M N M M S r O M r O U'! 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E U Q O � -io= CD Q O G mIM O +_+ O CO > `' N O m O f0 y O C L G ' h U M to w j O E �C x H c Z C °� O a G pGj , 0 a 7 E G ,O 7[ W< a� U G C (U O ., G li! O O y y m m G y W N C 0 y ' c aai s 0 a 0i J Qav0v o S= W ro " It LZ co c Z o O G! �t E E E�NMcMM M�uiM O�u� O N u� ao 01 .- a C C Q W W W���r-NNN NNM� HMO H ❑ m It �t et et et un to -185- COST CENTER EXPENDITURE SUMMARY BARS ACCOUNT LEVEL ►MIRK-10�� BARS Account_Category BARS Account Number $ Amount 'Yost Pool Salaries 001-000-640-574-20-11 $95.900 Benefits 001-000-640-574-20-23 5.350 Supplies Yost Pool 00 1 -000-640-574-20-31 4.000 Communication Yost Pool Telephones 001-000-640-574-20-42 620 Maintenance Yost Pool Cash Register 00 1 -000-640-574-20-48 210 Aquatic Skillbuilder 001-000-640-574-20-49 160 Equipment Yost Pool 00 1 -000-640-594-74-64 2,750 1 c:costctrl d/word P:\BUDGET\Aquatics.xls\BARS 1/26/98 GLOSSARY OF TERMS ACCOUNTING SYSTEM The total set of records and procedures used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS Refers to the accounting of revenues and expenditures on the basis of when they are incurred or committed, rather than when they are made or received. APPROPRIATION Legal authorization, adopted annually, by the legislative body (City Council) to make expenditures and obligate money for specific purposes. An appropriation is limited in the amount and the period of time in which it may be expended. ASSESSED VALUATION A determination of the value of real or personal property as a basis for levying taxes. BARS Budgeting, Accounting and Reporting System. Refers to the accounting rules established by the State Auditors office. BEGINNING FUND BALANCE An account used to record estimated and actual resources available for expenditure in one fiscal year because of revenues collected in excess of the budget and/or under -expenditure of the budget. BENEFITS The City provided employee benefits such as retirement, worker's compensation, life insurance, medical insurance and dental insurance. BOND A certificate obligating the payment of a specified sum of money which includes the principal or face value, plus interest, to be computed at a specified rate on a specified date or dates in the future or the maturity date(s). BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed revenue, or means of financing the expenditures. BUDGETARY BASIS This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: cash, modified accrual, or accrual. CAPITAL IMPROVEMENT PLAN CIP A plan which prioritized and schedules proposed capital construction projects and major equipment acquisition. CAPITAL PROJECTS Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. CAPITAL PROJECT CONSTRUCTION FUNDS A type of fund which accounts for major general government construction projects financed by long-term general obligations or other financing. CASH BASIS ACCOUNTING The method of accounting where revenues are recorded when received and expenditures are recorded when paid. c:fermsMord -187- Glossary of Terms Page 2 COUNCILMANIC BONDS Intermediate to long-term debt instruments issued by City Council authorization. By state law, the maximum amount of councilmanic bonds which may be sold is equal to 1.5 percent of the City's assessed valuation. DEBT SERVICE The process of accumulating resources for and making payment of long-term debt principal and interest. DEPARTMENT An organizational or budgetary unit which may be found within City funds. Each department serves a specific function as a distinct organizational unit of government, having budget accountability. An example is the Finance Department within the General Fund. ENCUMBRANCE The commitment of funds for goods or services that are chargeable to an appropriation unit and for which all or a part of the appropriation unit is reserved. ENTERPRISE FUNDS A type of proprietary fund which contains activities which are operated in a manner similar to private businesses. In Edmonds the Enterprise Funds account for the City's utilities. EXPENDITURE An outlay of current resources for goods and services. Expenditures reduce the remaining budget authorization (appropriation) available. FUND Governmental accounting systems are organized and operated on a fund basis. A fund is an independent financial and accounting entity with a self -balancing set of accounts in which financial transactions relating to revenues, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities or pursue specific objectives. Funds may be established by State constitution, State statute, or City ordinances. FUND BALANCE Fund equity (the difference between revenue and expenditures) in a given accounting period. In the budget, part of fund balance may be designated and appropriated as a resource to support the fund expenditures. GENERAL FUND The fund used to account for the receipt and expenditure of general governmental revenues such as taxes, fees for service and state -shared revenues that are not earmarked for specific functions. The general fund accounts for services customarily provided by general purpose local governments, including fire and police protection, park and recreation facilities, land use planning and the administrative and support services associated with these activities. GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the issuing government are pledged. GRANTS A contribution of assets (usually cash) by one governmental unit or other organization to be used or spent for a specified purpose, activity, or facility. Typically, these contributions are made to local governments from the State and Federal governments. INTERFUND TRANSFERS Amounts transferred from one City fund to another. c:terrn& v✓ord MOM Glossary of Terms Page 3 INTERGOVERNMENTAL Referring to activities or transactions (contracts, grants etc.) occurring between government jurisdictions (e.g., cities and counties) such as "intergovernmental revenue." INTERNAL SERVICE FUNDS A type of proprietary fund which accounts for the goods and services which are provided as internal services of the City; includes equipment rental. LEOFF Law enforcement officers and firefighters retirement system. LEVY RATE The rate at which taxes, special assessments or service charges are imposed. For example, the real and personal property tax levy is the rate at which property is taxed per $1,000 assessed valuation. LICENSES AND PERMITS Charges for the issuance of licenses and permits. Licenses are required by municipalities for selected trades, occupations and other activities for regulatory purposes. Permits are issues to aid regulation of new business activities. MODIFIED ACCRUAL ACCOUNTING A basis of accounting in which expenditures are accrued but revenues are accounted for on a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are "measurable" and "available for expenditure." NON -DEPARTMENTAL The department designation assigned to budgets that provide for performance of work or purchase of goods that cross or transcend departmental lines. OBJECT (OF EXPENDITURE} The budget accounting term for the previously used "line item" budget level. The lowest level of detail used in the budget to designate the item or service to be purchased or obtained as the result of an expenditure, e.g., postage, printing, etc. (i.e., the budget hierarchy is: Fund, Department, Program, Object/Line Item). PERS Public Employees Retirement System. PRELIMINARY BUDGET The recommended and unapproved City budget submitted to the City Council and public by November 1. PROGRAM The State's Budgeting, Accounting and Reporting System (BARS) requires that a uniform system of classification be used by government entities. It is a level of detail used in the budget to classify expenditures according to the type of function or activity they support, e.g., administration, treasury, security of person and property, etc. (i.e., the budget hierarchy is: Fund, Department, Program Object/Line Item). PROPRIETARY FUND A fund used to account for operations that are financed and operating in a manner similar to business enterprises. Such a fund is established as a self-supporting operation with revenues provided principally from fees, charges or contracts for services. REGULAR LEVY The portion of the property tax which supports the General Fund. RESERVE A segregation of assets to provide for future use toward a specific purpose. atermsMord Mit-119M Glossary of Terms Page 4 RESOURCES The dollars available for appropriation, including estimated revenues, interfund transfers and in some cases, a beginning fund balance. REVENUE Income received by the City to support programs or services to the community. In includes such items as taxes, fees, user charges, fines, forfeits, interest income and miscellaneous revenue. REVENUE BONDS Long term debt instruments. They are issued based on future anticipation of specific revenue resources. SPECIAL LEVY Separate property tax levies authorized by the voters for specific purposes. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. TAX BASE The wealth of the community available to be taxed by various forms of City taxes. Commonly thought of as the assessed value of the community. TRUST AND AGENCY FUNDS A type of fiduciary fund which accounts for funds held by the City as a trustee. cAermsMord -190- L `l)�. 1 89v rl ti �� � - �� � � . - � - � . ��.. -- _� �, .' � _ �_ - r ... -} .- .. . ,� � �. .