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1999 Final Budget0006.030.003A
WSS/gjz
8/9/99
ORDINANCE NO. 3272
-P�- (-&4
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ORDINANCE NO. 3237 AS A
RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require interfund
transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, it has been a practice to consolidate these actions into a mid -year
ordinance and a year-end ordinance, instead of adopting an ordinance each time the City Council
takes action; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1 of Ordinance 3237 adopting the final budget for the fiscal
year 1999 is hereby amended to reflect the following changes:
A. Qgnml Fund #00 1 - Increase transfer revenues from the
Council Contingency Fund #119 by $192,040. Also,
increase sales tax revenues by $236,000 and SNOCOM
Director Services revenues by $89,600.
1. V . e e - Increase appropriations by
$275,040 for salaries and benefits due to labor
contract settlements.
{WSS407178. W51;1/00006.030003/}
-1-
2. Council Office - Increase appropriations by $9,000
for increased cost of videotaping services.
3. Information Services - Increase appropriations by
$15,000 for citywide technology study.
4. Police ,Department - Increase appropriations by
$89,600 for SNOCOM Director Services.
5, Fire De art ent - Increase appropriations by
$129,000 for 24-hour command response unit
funding (seven months).
B. Fire/Aid Veliicle Fund #005 - Increase appropriations and
decrease ending cash by $100,000 for new ladder truck
equipment.
C. Criminal Justice Fund #007 - Increase Law Enforcement
Grant revenues by $14,000; increase appropriations by
$56,000 and decrease ending cash by $42,000 for digital
imaging and multimedia projection equipment.
D. Council Contingency Fund #119 - Increase the transfer
from said fund by the sum of $192,040 and decrease ending
cash by $192,040; said transfer to be set forth in this
ordinance.
E. HQtellMotel Tax Fund # 120 - Increase appropriations and
decrease ending cash by $20,400 for carryover for 1998
professional services.
F. O Ff Street Parking Fund # 124 - Increase appropriations and
decrease ending cash by $15,000 for parking study and
$2,000 for attorney fees.
G. Parks Acquisitionllmprovement Fund #125 - Increase
donation revenues and professional services appropriations
by $2,500 for Union Oil Marsh master plan.
H. Gifts _ Cataing Fund # 127 - Decrease ending cash and
increase appropriations by $2,000 for Fire Dept. bicycle
purchases.
{WSS407178.W51;1/00006.030003/1
-2-
I. Combined Utility Operating Fund #411 - Decrease ending
cash carried over from 1998 by $985,130; increase
appropriations for intergovernmental services by $979,130
for City of Lynnwood treatment plant payment and
professional services by $6,000 for utility rate study.
Section 2. Effective Date. This ordinance, being an exercise of a power specifi-
cally delegated to the City legislative body, is not subject to referendum, and shall take effect
five (5) days after passage and publication of an approved summary thereof consisting of the
title.
APPROVED:
MAYOR PRO TEM, THOMAS A. MILLER
ATTEST/AUTHENTICATED :
-.
-A':"� eop'.�
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CI ATTO NEY:
BY
W. SCOTT SNYDER
FILED WITH THE CITY CLERK: 08/13/99
PASSED BY THE CITY COUNCIL: 08/17/99
PUBLISHED: 08/22/99
EFFECTIVE DATE: 08/27/99
ORDINANCE NO. 3272
I WSS407178. W51;1/00006.030003/)
-3-
BUDGET SUMMARY
1999
1999
FUND FUND
BEGINNING + REVENUE NO. DESCRIPTION CASH
- -
001 General Fund
002 Cumulative Reserve/Gen. Fund
005 Reserve Fire/Aid Vehicle Fund
006 Emergency Financial Reserve Fund
007 Criminal Justice Activity Fund
008 Travel/Training & Equipment Fund
009 LEOFF-Medical Insurance Reserve Fund
019 Community Request Grants Fund
104 Drug Enforcement Fund
911 Street Fund
112 Combined Street Const./Imprv. Fund
113 Mulitimodal Transportation Fund
114 Street Beautification Fund
115 Underground Wiring Fund
116 Building Maintenance Fund
117 Municipal Arts Fund
118 Memorial Street Tree Fund
119 Council Contingency Fund
120 Hotel/Motel Tax Fund
121 Employee Parking Permit Fund
122 Youth Scholarship Fund
123 Tourism Arts Comm. Promotional Fund
124 Off Street Parking Fund
125 Park Acquisition/Improvement Fund
126 Special Capital Fund
127 Gift Catalog Fund
128 City Enterprise Fund
130 Cemetery Improvement Fund
325 Capilai Improvement Fund
326 Public Safety Building Construction Fund
411 Combined Utility Operation Fund
412 Combined Utility Const.11mprv. Fund
413 Combined Utility Bond Reserve Fund
414 Capital Improvements Reserve
511 Equipment Rental Fund
520 Self -Insurance Medical Fund
610 Cemetery Maintenance Fund
617 Firemen's Pension Fund
621 Special Library Fund
623 Sister City Commission Fund
TOTALS
$1,563,040
251,320
545,560
1,207,700
317,600
39,520
192,040
0
42,870
188,430
2,045,630
33,390
11,270
90
213,040
81,940
11,230
126,200
45,360
17,290
10,210
27,450
88,730
969,860
143,670
82,920
7,500
219,410
114,230
6,435,430
3,463,930
1,244,130
2,150,110
1,049,530
2,390,830
164,520
384,720
496,390
8,390
15,930
$2a,401.410
$20,201,500
13,000
151,500
142,000
458,260
241,440
4,000
20,000
23,500
908,070
834,500
516,610
500
0
112,000
53,700
400
210,980
56,800
5,000
5,000
28,150
18,000
720,500
550,000
6,900
0
122,300
1,590,550
907,260
10,033,060
1,100,000
1,900,270
348,370
709,190
1,522,000
17,730
47,740
380
45.250
$4'`,fi26.4'.0
EXHIBIT A
1999
EXPENDITURES = ENDING
CASH__
$21,353,750
13,000
275,000
0
539,960
280,960
0
20,000
31,680
1,049, 540
1,880,950
550,000
0
0
268,500
80,650
0
192,040
84,400
1,000
5,000
30,870
29,000
1,628,000
538,420
3,750
0
318,920
1,694,050
6,191,260
10,790,750
1,346,000
1,883,630
968,000
1,221,740
1,486,000
0
31,500
100
50,000
$54.837,420
$410,790
251,320
422,060
1,349,700
235,900
0
196,040
0
34,690
46,960
999,180
0
11,770
90
56,540
54,990
11,630
145,140
17,760
21,290
10,210
24,730
77,730
62,360
155,250
86,070
7,500
22,790
10,730
1,151,430
2,706,240
998,130
2,166,750
429,900
1,878,280
201,520
402,450
512,630
8,670
11,180
$15.190.400
ExblaNAS
CITY OF EDMONDS
BUDGET AMENDMENTS (EXPENDITURES ONLY)
1999 BUDGET
ORD.NO.
ORD.NO. ORD.NO.
1999
AMENDED
FUND
3237
12/15/98
BUDGET
NO.
FUND TITLE
$20,836,110
$517,640
$21,353,750
13,000
001
002
General
Cumulative Reserve/General
13,000
175,000
100,000
275,000
005
Fire/Aid Car Vehicle Reserve
0
0
006
Emergency Financial Reserve
483
56,000
539,960
007
Criminal Justice Activity
,960
280,960
280,960
008
Travel/Training &Equipment
0
0
009
LEOFF-Medical Ins. Reserve
20,000
20,000
019
Community Request Grants
31,680
104
Drug Enforcement
31,680
1,049,540
1,049,540
111
Street Maintenance
Street Construction /Improvement
1,880,950
1,880,950
550,000
112
113
Multimodal Transportation
550,000
0
0
114
Street Beautification
0
0
115
Underground Wiring
268,500
2,650
80,650
80
116
Building Mantenance
80,650
0
117
Municipal Arts
0
184,0
118
Memorial Tree
0
192,040
119
Council Contingency
64,000
20,400
,400
1
120
Hotel/Motel Tax Revenue
Employee Parking Permit
1,000
,000
5,000
121
122
Youth Scholarship
5,000
30,870
30,870
123
Tourism/Promotional Arts Comm.
12,000
17,000
29,000
124
Off -Street Parking
Park Aquisitionllmprovement
1,625,500
2,500
1,628,000
538,420
125
126
Special Capital Fund
538,420
1,750
2,000
3,750
127
128
Gift Catalog
City Enterprise Fund
0
0
318,920
130
Cemetery Maintenance/Improvement
318,920
0
191
HUD Block Grant
0
1,694,050
1,9,0
6,191,26260
325
326
Capital Improvement
Public Safety Building Construction
60 , ,19126
985,130
10,790,750
411
Combined Utility Operating
,191,260
1,346,000
1,346,000
412
Combined Utility Construction/lmprv.
1 883,630
1,883,630
413
Combined Utility Bond Reserve
968,000
0
414
Capital Improvements Reserve
1,221,740
221,740
1,,
511
Equipment Rental
1,485000
1,48485,00000
0
520
Medical Self-Insurance0,
610
Cemetery Maintenance Trust
31,500
31,00
617
Firemen's Pension
100
1 00
621
623
Special Library
Sister City Commission
50 000
-
$5 g14 71�
$1,892 710
50 000
$0 4 837 420
$5
Total Budget
Amend99-As 814199
SUMMARY OF ORDINANCE NO. 3272
of the City of Edmonds, Washington
On the 17th day of August, 1999, the City Council of the City of Edmonds, passed
Ordinance No. 3272. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF
ORDINANCE NO. 3237 AS A RESULT
EXPENDITURES OF VARIOUS FUNDS,
SHALL BECOME EFFECTIVE.
EDMONDS, WASHINGTON, AMENDING
OF UNANTICIPATED TRANSFERS AND
AND FIXING A TIME WHEN THE SAME
The full text of this Ordinance will be mailed upon request.
DATED this 18th day of August, 1999.
CITY CLERK, SANDRA S. CHASE
(wss407178.w51;1/00006.030003/)
CITY OF EDMONDS BARBARA FAHEY
CITY HALL THIRD FLOOR MAYOR
121 5TH AVENUE NORTH_• EDMONDS, WA 98020 • (425) 771-0247 • FAX (425) 771-0252
OFFICE OF THE MAYOR
Inc.1890
February 2, 1999
To the Citizens of Edmonds:
Following is the Council -approved 1999 balanced budget. This budget was again created using a
modified zero -based budgeting method, which I implemented after becoming Mayor. To quote our former
Administrative Services Director, Art Housler, from his message to the budget review team:
"The zero -base budgeting process is completely different than incremental budgeting.- it provides
a systematic way to evaluate operations and programs in order to allow management to allocate
resources to their highest priorities, it eliminates the necessity for arbitrary across-the-board
cuts, and it strengthens elected officials' awareness of all services provided and their related
costs. "
Because this is the third year we have used this method, it has become a fairly straightforward process
from a mechanical standpoint. However, it becomes extremely difficult when considered from the
standpoint of the very limited financial resources this City has, balanced against rising costs, unfunded
mandates, and the expectations and demands of our citizens. Once all the fixed expenses are accounted
for, the struggle becomes how to allocate the small residual. In addition, the amount of the residual is
governed by the decisions that are made related to revenues.
On the one hand, there is the wish of the citizens that property taxes do not increase and that user fees not
be instituted to cover increasing costs. On the other hand, more and more requests are being made for
road repairs and improvements, neighborhood walkways, bike paths, and park enhancements. Both these
perspectives must be carefully weighed against past Council decisions that impact the budget today and
the new directions the current Council wishes to go. To the best of our abilities, this budget balances all of
these factors.
As in past years, I invited the Council President to appoint a Councilmember to the draft budget review
team. Due to difficult time commitments, it was impossible for any of the other Councilmembers to serve
in this capacity; therefore, Council President Haakenson graciously made himself available to assist in
this difficult process. I appreciate his service in the preliminary allocation process.
The budgeting process with the Council after the 1999 draft budget was submitted took an unexpected
direction. It had been created on the assumption of a 6 percent property tax increase for the following
reasons:
In 1996, when the Council was undertaking the Human Resource and Compensation Study, Mr. Housler
was asked to make revenue projections for 5 years into the future. He made those estimates factoring in a
6 percent property tax increase each year. He also made assumptions related to other revenues. Most
increases were in the 4 to 5 percent range and have been fairly accurate. The areas that have not met
projections are sales tax and the state equalization taxes. In 1998, the budget reflected the drop-off in
equalization taxes, but fortunately sales taxes had exceeded projections in 1997 due to the Port rebuild,
and the increased ending cash covered the shortfall. Most of the unanticipated revenues in 1998 also came
from unexpected sales taxes from major construction projects. Projections for 1999 are that sales taxes
■ Incorporated August 11, 1890 •
Sister Cities International — Hekinan, Japan
will decrease by 12.3 percent. (Refer to Attachment 5, Item 5 and Attachment 6.) In addition, the
equalization tax will not be as high as had earlier been projected. In fact, due to additional new city
incorporations expected in 1999, Edmonds is projected to receive $485,800 instead of the $1,080,600 that
had been previously estimated as a part of the compensation study assumptions. Essentially, it is
necessary to use all of the unanticipated revenues from 1998 to offset this shortfall. (Refer to Attachment
5, Item 16.)
Most of the Councilmembers were part of the decision -making process that established a compensation
increase plan for non -represented employees to enhance their salaries over a five-year span so that
medium range comparability would be reached by the year 2001. In 1998, the Council approved a double
allocation in July. This had the effect of shortening the span down to four years, instead of five, so the
plan will be fully implemented in 2000 instead of 2001. This double allocation was made from excesses
in the salary budget for 1998 due to several vacant positions. It had no effect on the increases that were
budgeted for 1999.
In order to budget for these predetermined increases and cover the many other cost increases that will
subsequently be discussed, it seemed necessary during the preliminary budget process to implement the
full 6 percent increase allowed to cities. It was anticipated that this would be the case at the time the
compensation plan was enacted, and, as explained, a drop in other revenues exacerbates the situation.
The document forecasting revenue trends used at the 1998 Council Retreat projected 1999 revenues at
$20,055,000. With new data in, this number dropped to $19,693,540 even with a 6 percent property tax
increase. (Refer to Attachment 4A and 413.) A 6 percent increase would have generated $344,000 in new
revenues. Each 1 percent increase provides approximately $57,000 in additional revenue.
That same Retreat document predicted expenses of $20,306,400. Unanticipated new expenses, due
primarily to the increase in Medic 7 services that the Council approved, extraordinary increases in
medical insurance premiums, the new State requirement that we microfilm and archive critical records in
Olympia, and the need to significantly enhance our financial accounting system have increased
expenditures to $20,836,110.
As the budget process took place, citizen input to the Council reflected a sentiment opposed to the 6
percent increase. Yielding to the public sentiment, the Council chose to increase property taxes by only 3
percent.
This decision has obvious implications for the 1999 budget as well as future budgets. When I presented
the draft budget to the Council, I stated there was no "fat" in this budget. The cost centers clearly
demonstrate what the true costs of providing a service are. Increases in line items reflect rising costs in
the marketplace for supplies, services, salaries, and benefits. In proportion to population, Edmonds
maintains a low staff ratio; yet, our employees provide quality services.
I also indicated that reducing the budget would result in a lowering of services. The Council, however,
requested a 1 percent across-the-board cut of $200,000 to reflect the diminished revenues caused by
dropping the property tax increase from 6 percent to 3 percent. This reduction in the budget will result in
the elimination of 1 week in the scheduled operation of Yost Pool, which for the last 2 years has been open
for 2 weeks past Labor Day as requested by adult swimmers who use the pool for exercise and health needs.
It will bring about a diminished scope of the flower basket and corner gardens programs. To cover the cuts
to the Police Department budget, the drug enforcement budget was reduced by a $21,500 transfer from
Fund #104 to the General Fund, and the Fire Department elected to defer the purchases of some badly
needed protective clothing and equipment. Public Works has less money for supplies and a reduced transfer
2 DAwinword97\Budget991MayorsBudgetMessage.doe
to the Street Fund for street maintenance. Economic Development funds and community grants were each
cut by $5,000 and many cuts were made. to training and equipment budgets.
While none of these items is critical to the health and safety of the community, they constitute a lowering
of the quality of life and service standards that Edmonds prides itself on.
Fortunately, we ended 1998 in an extremely strong financial condition, as was the case in 1997. The
ending cash balance for the General Fund is $1,563,040. The 1998 budget had estimated this at $473,640,
so the picture has dramatically improved. In addition to over $588,000 in unexpected revenues, once
again expenses have come in significantly under expectation due in part to staff efforts to find efficiencies
and savings. In some cases, expenses were reallocated in 1999, covered by part of the 1998 ending cash
balance.
Utilizing most of this ending cash balance in combination with new revenues to offset expenses will leave
an estimated ending cash balance in 1999 of $410,790. This is a significant improvement from the
preliminary budget estimate of $109,680, but much lower than the ending balance for 1998. When the
Council made the decision to implement the compensation increases, it knew ending cash balances would
be low in 1999 and 2000, but in 2001 it was projected to start increasing again. Despite all the fluctuations
in revenues and unanticipated expenses in the last couple of years, we have managed to stay right on target
with projected year-end balances, or improved the numbers. (Refer to Attachment 4A and B.)
REVENUES
All revenue conditions and assumptions are explained in Attachment 5. Comparisons of 1998 actual
revenues to 1999 estimated revenue projections are presented in Attachment 6. 1999 expenditure
conditions and assumptions are detailed in Attachment 7. Following are the specifics of both the General
Operating Budget (refer to Exhibit 1) and the All Funds Budget (refer to Exhibit 4) for 1999.
ProRerty Tax
Property tax revenues total $8,418,640 or 20 percent of the All Funds Budget. This includes the basic
property tax assessment, the Emergency Medical Services (EMS) levy at 50 cents per Thousand Dollars
of Assessed Valuation (T$AV), which generates $1,420,500, and the excess voted property tax Public
Safety Bond issue at 19 cents per T$AV. Of this amount, $7,676,400 goes into the General Fund and
accounts for 39 percent of the revenues of that fund. $707,260 (the amount generated by the assessment)
goes into Fund #326 to pay debt service on the Public Safety Bond, and $35,000 of the EMS levy goes
into Fund #005 for the Basic Life Support (BLS) response vehicle replacement.
Sales Tax
Sales tax revenues at $3,449,760 account for 18 percent of the revenues. In 1998, they were $3,935,800,
or 21 percent of City revenues.
Intergovernrnental
Intergovernmental revenues at $2,489,800 includes all state -shared revenues, which total $1,348,300, plus
funds coming from other government agencies, which total $1,141,500. (Refer to Exhibit 2.) The
following schedule gives a comparison of the state -shared revenues by category over the last 5 years.
Note how the 1999 total has decreased almost 22 percent due to the drop in equalization taxes from the
state of over 50 percent since 1997.
D:\winword97\Budget99\MayorsBudgetMessage.doc
U V11Guu1G 1
Service Charge
Service charge revenues remain stable and largely go to support the programs that generate them, such as
recreation fees. This will be explained more fully as we analyze service area expenses.
Fines and Forfeitures
Fines and forfeitures are generated by the Edmonds Court and basically cover the cost of operating the
Municipal Court. Some revenue from the #007 Criminal Justice Fund is also used for the Court and will
be discussed later. Any excess proceeds are used to help cover the costs of prisoner care and supervision.
Licenses and Permit Fees
License and permit fee revenues likewise are generated by departments that are supposed to recover their
costs. These revenues do not increase unless the Council approves the increase to better reflect the actual
costs of the services. Annexations, which expand development oversight, have created increased
workloads, and fees have been adjusted to allow for increased staffing.
EXPENSES
The actual operating expenses for 1999 are projected to be $20,836,110. ($21,246,900 - $410,790 ending
cash.) Attachment 10 compares 1999 to 1998 by department and Attachment 11 compares these same
years by expense category. The year-end expenditures for 1998 are $18,794,123. ($20,357,163 -
$1,563,040 ending cash.)
An increase in expenditures of $2,041,990, or 10.9 percent, is primarily the result of the following costs:
• The costs of providing services to the newly annexed areas account for $681,000. These costs are
offset by new revenues of $856,000, which are on a 1-year delay. The differential is a reimbursement
for services provided in 1998.
■ Increased salaries and benefits, which currently total $1,034,300, include an increase of $107,160 (13
percent) in health insurance costs. Remember that the bulk of the salaries are negotiated by contract.
Cost of living increases were negotiated at 100 percent of the consumer price index (CPI-U) of 2.9
percent, which is much higher than the implicit price deflator (IPD) used in the Referendum 47
funding formula. Nationally, the IPD is .85 percent because some areas of the United States are
D:\winword97\Budget99\MayorsBudgetMessage.doc
economically depressed. Cost of living is much higher on the West Coast due to the strong economy
and job market.
Increased professional services of $215,000. These are our contracted services such as the Judge,
Hearing Examiner, Attorney, and design consultants for Parks, Engineering etc. The Human Resource
Study recommended using contract employees whenever possible, instead of hiring new staff.
■ Intergovernmental increases total $335,000. These are itemized on Attachment 7, Number 4. This
amount includes the $240,000 increase to the Medic 7 budget for Edmonds' share of the additional 12
hours of service. Again, this was discretionary money the Council chose to commit to funding the
extended service for 1999. (Increases in this item and all the others are also due to the increased
population numbers from the annexations.)
■ Transfers increased by $212,640. These are also itemized on Attachment 7, Number 3. A large
transfer of $210,980 to the Council Contingency Fund is included. Some of this will go to the salary
line when contracts are settled. Please note that transfers to the #008 Fund for travel, training, and
equipment is decreased by $12,760. This is a discretionary funds area. Nothing is compelling these
transfers except Council policy set in the past. The transfer of $15,000 to the Municipal Arts Fund is
actually required by Ordinance 1802, passed by the Council in 1975. The Sister City Commission
allocation this year is for an art purchase to be displayed in Hekinan to commemorate that city's 50th
anniversary. Legally, this art piece will remain the property of the City of Edmonds, and additional
private monies are being raised to fully fund the anticipated $20,000 cost. The lantern located in
Centennial Plaza was a gift from Hekinan for our City's 100-year anniversary and is valued at over
$30,000, which more than offsets the City's contribution for this art piece. The $50,000 to the #005
Fund is to cover leased Fire equipment, which the City will own at the end of the lease period. In the
next few years, this allocation must increase to $150,000 each year for 4 years.
COST OF SERVICES PROVIDED BY THE CITY
The expense graph on Exhibit 1, page 2, gives the best overview of increases by services. The attachment
(Exhibit IA) immediately behind the Exhibit shows what is included in each service area.
Public Safety
Public safety has the largest increase. It now claims $10,215,650, or 48 percent, of the General Operating
Fund Budget. (Refer to Exhibit 3.) This is an increase of $884,530. It reflects a $440,100 increase for
Police, and a $444,430 increase for Fire, which includes the $240,000 Medic 7-assessment increase. Last
year, the assessment was $451,600; this is more than a 50 percent increase, some of which is the result of
the increases in population and property values that have been factored into the formula due to
annexations. These annexations also mean that we are not receiving as much revenue from our contract
with Fire District 1 as we have in the past. In 1999, revenue from the contract will be $213,000. (Refer to
Attachment 6 for comparisons.) The Woodway Fire Service contract also provides $169,200 to offset Fire
costs, for a total of $382,200 in additional revenues.
The full assessment for the Advanced Life Support Services (ALS), known as Medic 7, is $691,650.
Obviously, the $1,420,500 collected from the EMS Levy more than pays for this. However, the BLS
services provided from each of the fire stations, which is the first responder to all medical emergencies, is
also a significant cost to the City. Fire Chief Haworth has estimated that 40 percent of the Fire budget is
attributed to the provision of BLS service. Forty percent of the Fire budget amounts to $1,774,380. Any
D Awinword97\Budget99\MayorsB udgetMessage.doc
way it is allocated, the facts are clear that continued escalating costs associated with EMS services, which
total $2,466,030 in 1999, drain the General Fund more each year.
Significant training cost increases, and an adjustment to the Fire budget to reflect the funds transferred to
Fund #005 from the General Fund to cover the costs of the leases for the new fire equipment, account for
some of the increased costs, as well as the purchase of fire hose, which was eliminated from the 1998
budget last year.
Increases to the Police budget include additional staffing with added equipment and vehicles needed to
service the newly annexed areas. Additional revenues that go into the General Fund that help offset Police
costs are COPS -FAST Grants of $150,000, Woodway Law Enforcement Contract for $12,000, Animal
Licenses of $11,500, and the Mountlake Terrace Animal Control Contract for $25,700. The Hospital
Security revenues of $355,000 simply offset the total cost of the program, which is fully paid for by
Stevens Hospital. However, both the revenues and expenses are calculated into the General Budget. The
total of these combined revenues is $554,200.
It is important to remember that some of the costs for Police services are not reflected in the General
Fund. Fund #007, the Criminal Justice Fund, receives additional sales tax money from the State as well as
MVET funds. In 1999, these revenues are projected to be $444,260: With interest and ending cash, the
fund will have $761,760 for 1999. This will offset $395,430 in Police service costs as well as $88,530 in
Court operation costs, leaving an ending balance in 1999 of $277,900. The total cost for Police services in
Edmonds are $6,206,820; however, $5,779,710 is reflected in General Fund expenditures. It is worth
noting that there is a $53,000 increase for prisoner care in the #007 Fund, plus a $3,000 increase in the
General Fund. This is a 28 percent increase over last year.
The combined property tax assessment of $7,676,400 plus $886,400 in other General Fund Public Safety
revenues explained above total $8,612,800. Obviously this does not fully cover the $10,215,650 cost of
Public Safety. The $1,602,850 differential must be covered by using a significant amount of the City's
other revenues. Every year, as public safety costs increase, the other services the City provides receive
diminished allocations; yet there is increasing demand for the services provided by these other
departments.
Development Services
Development Services is a new department of the City that brings Planning, Building, and Code
Enforcement together as a team to provide better service to the citizens going through a permitting
process. The Engineering Division provides support to this department. As previously explained, user
fees cover most of the costs of this service, which is budgeted at $1,890,450.
Community Services
Community Services has been restructured to oversee and coordinate all of the City's capital projects and
long-range planning efforts and to work with all community organizations to assist in efforts to enhance
life in our City. Most of the expenditures of this department are in the special enterprise funds.
Administrative costs are set at $222,690 for 1999.
Public Works
Public Works is only partially reflected in the General Fund because much of their budget is in the special
funds, such as Street Maintenance and Utilities. Administration, Facilities Maintenance, and Engineering
are included in the General Fund as well as several transfers to other funds. Part of the $201,200 increase
is due to an $87,920 transfer to the Street Fund. Last year, no allocation was made from the General Fund
because of the one-time revenues from the County for streets as a result of annexations. Normally, the
General Fund is the only resource for the $200,000 fund transfer to the Street Fund for maintenance of
roads, established as policy by previous Councils. However, in 1998, income from the first one -quarter
DAwinword 97\Bud get99\M ayorsBudgetMessage. doc
percent Real Estate Excise Tax (REST) exceeded the cost of debt servicing the City Hall bond. In this
budget, $120,000 was transferred from Fund #126 to the Street Maintenance Fund #111 to complete the
annual allocation. These funds can legally be used for street maintenance, but they are the only source of
funding for parks and open space acquisition. It is hoped that in the future excess REETs can be placed in
the # 125 Fund for this purpose. Trying to find $200,000 for the Street Fund this year was very difficult,
and this approach seemed like the only option.
General Government
General government covers an enormous number of operational areas from the Council and Mayor's
office to Accounting, City Clerk's Office, and the Municipal Court. The $433,740 increase reflects normal
cost escalations due to salary adjustments and increased costs of supplies and printing, plus the mandate
to microfilm archived records and store them in Olympia.
Bon cl Deb # Service
Our bond debt service increased by 14.5 percent and is shown in the following schedule, which shows
debt service for all funds. Fire Station #20, the Library, and the Public Works Building all are paid from
the General Fund. The debt service for the General Fund bonds decreased by $8,290 due to the
refinancing of some bonds at a lower interest rate.
DEBT
SERVICE RE
1995
$0
0
109,738
0
149,168
*548E4,41
$2,220
UllLtvMIN
1996
$0
0
423 370
0
324,860
151,280
0
4101992
4401988
6501977
210TOTAL
1998 LTGO Refundin Bonds
1996 Public Safe
1995 Financial Center
1996 Fire Station #20
1995 -Refunding Library-336,643
1993 Public Works
1998 Water/Sewer
1993 Water/Sewer
Water/Sewer'
Treatment Plant
Water/Sewer
Schedule 2
-ALL FUNDS
1997
1998
$o
$0
676,340
507,250
425,370
421870
65,953
65,950
328,610
317 410
148,130
150,280
0
131,910
49102
5506,000
600,180
601.960
57 150
53 600
433 470
414,850
$3,226,230
$3,171,080
1999
707,250
257,370
325,930
80,670
127,210
_ 860,810
472,890
0
422,710
$3,552,740
Culture and Recreation
Culture and recreation increased by $234,400. The Library contract for $862,000, an increase of $36,830,
is in this service area as are some transfers to other funds. The combined costs of the Library contract and
the Library bond is $1,187,930 totally paid for from the General Fund and provided as a free service to all
Edmonds residents.
If you will refer to Exhibit I under this category, you will see that recreation expenses are reported at
$1,197,460. This is offset by approximately $830,000 in fee revenue.
Recreation programs are broken down into cost centers in the supporting notebook Council has received.
(A copy is available at the City Clerk's Office.) At the bottom of each summary page, there is a section
that shows the revenue generated by that center. In some cases, the cost center is actually profitable. In
others, it is subsidized slightly, as in the case of the aquatic facility. The fees cover the costs of the
instructor and the salary of the supervisor of the program.
Costs for department administration are not factored into the cost centers anywhere. When we
implemented zero -based budgeting, it was established that it would be counter -productive to allocate the
7 D:\winword97\Budget99\MayorsBudgetMessage.doe
cost of the department administration into the cost centers. That is why we call it modified zero -based
budgeting. The differential between revenues and costs that is covered from the General Fund includes
the administration costs and the cost of programs that do not generate fees, such as the Arts Commission
Coordinator and Parks Maintenance.
Health and Welfare
Health and welfare increased $8,620. Most of this is included in intergovernmental service costs.
Emergency Services Coordinating Agency (ESCA) alone went up $4,240,
In the All Funds Budget (see Exhibit 4, page 2), the significant change is in Capital Projects. Obviously,
this is due to the Public Safety Complex construction and the Highway 99 Improvement Project. The
ending cash balance will be reduced by $9.3 million dollars.
The following schedule shows the changes in all the categories of the All Funds Budget.
1998 YEAR-END
CATEGORY
ACTUAL
1999 BUDGET
Day -to -Day Operations
$26,147 089
$29,543,26C
Special Designated
Activities
1,129,492
1,117,320
Debt Payment
3 090,073S3,538,040
Capital Projects
6,621,29450
Equipment
620,3420
All Other Activities
39,8930
Interfund Transfers
4 338 2130
TOTALS
541,986,396
0
Schedule 3
CHANGE
AMOUNT PERCENT
$3,396 171
13.0
12,172)
-1.1
44;658
14.5
6,041,756
91.2
48
786
4
104.5
555,227
12.8
$10,958,314
26.1
Day -to -Day Operations includes the operating expenses of the General Fund and the intergovernmental
services shown in Exhibit 5.
Special Designated Activities refer to items funded by special accounts. The following chart shows the
amounts budgeted to these funds.
FUND NUMBER
#113
#114
#116
#117
#118
#120
#121
#122
#123
#124
#127
Schedule 4
SPECIAL DESIGNATED CATEGORY FUNDS-1999
FUND NAME
Multimodal
Street Beautification
Building Maintenance
Munici a1 Arts
Memorial Street Trees
Hotel/Motel Tax
e Parking Permits
Youth Scholarships
Tourism Promotion
Off -Street Parkin
Gift Catal❑
TOTAL
The Debt Service schedule has already been presented.
AMOUNT
$550,000
0
268 500
80,650
0
64,000
1,000
5,000
30 870
12 000
1,750
$1.013.770
8 D:\winword97\Budget99\MayorsBudgetMessage.doc
Equipment costs have doubled due to the lease payments for the Fire equipment that has been purchased.
These costs come out of Fund #005.
Once again, a table has been included to demonstrate our various community services expenditures for
1999 (Attachment 8). They have not changed significantly; however, it should be noted that none of the
$20,000 budgeted in 1998 as Economic Development matching grant monies was expended. This amount
has simply been reallocated to 1999. Only $2,000 of the amount allocated for Senior Center maintenance
was used in 1998. The other $8,000 was included in the ending cash balance. A few of the items on the
list are funded from hotel/motel taxes. The oversight committee for this fund has reviewed and approved
these allocations. Except for the hotel/motel tax funds, these allocations are discretionary.
Attachment 9 shows all revisions to the 1998 budget approved by Council during the year.
Reserve Funds
Finally, reserve funds are shown in Exhibit 6. The Emergency Fund has increased $142,000 from interest
accruals and utility tax revenues. The Council Contingency Fund shows unobligated funds of $126,200
(see Attachment 7, Item 5 for explanation).
DISCRETIONARY SPENDING
I would like to expand a little more on discretionary spending. In 1995, the Council made the decision to
purchase the building that is now City Hall using the first one -quarter of 1 percent BEET to finance the
bonds. This tax had previously been used to acquire and maintain parks. As explained previously, the
revenue now goes into the #126 Fund to cover bond repayment. Excesses can be allocated to uses defined
by the Legislature.
The Council then implemented the second one -quarter of 1 percent BEET, which also has uses controlled
by the Legislature. Council has received information on the ways that these funds can be used. To date,
these revenues have been allocated to Fund #125 for parks improvements. In 1998, because of a strong
real estate market, actual revenues significantly exceeded our projections. The anticipated revenues were
budgeted to parks projects in 1998. The excess, which is in the ending cash balance for 1998 along with
all unbudgeted AEET revenues for 1999, were allocated to the waterfront seawalls rebuild made
necessary by the 1996 storms. This is the only funding source for this much -needed project.
The revenues from this source fluctuate. Information on how future funds are projected to be allocated is
reported in the Capital Projects Budget. However, these are discretionary funds, and projects require
Council approval before they receive funding. To date, the Council has, as a matter of policy, used these
funds for parks.
Excesses over projected revenues from either BEET can be spent any way the Council wishes, keeping
within legal restrictions.
To date, because of previous Council decisions, the Emergency Reserve Fund has continued to grow by
over $100,000 a year from interest and utility tax revenues. It must be maintained at a level equal to 5
percent of the City's General Fund Budget in order to keep our excellent bond rating. As a part of the
budget process, the Council discussed using the accrued interest differential of $270,000 in this account to
address some of the unmet needs of the City; however, the Council determined the best action was to
leave it in the reserve fund as added insurance against possible future revenue shortfalls.
D:\winword97\Budget99\MayorsBudgetMessage.doc
CONCLUSION
Once again, as I am sure the Council will confirm, the budget process was challenging. If you will again
refer to Attachment 11, you will see that we actually cut spending for supplies, small equipment, and
overtime. Unfortunately, other expenses, such as salaries and benefits, utilities (we pay for water and
electricity like all households except on a larger scale), and maintenance contracts keep going up. City
government is labor intensive because it takes people to provide services. Hiring and keeping quality
People to serve our citizens requires competitive wages, especially in our region's very tight labor market.
The Council in recent years has recognized this and taken the initiative to keep salaries comparable to
other cities. I support this effort, and the budget reflects it. Training of our employees is also important to
constantly improve their skills and abilities. The age of technology almost mandates ongoing training. I
thank the Council for supporting me in my efforts to provide this as a part of the #008 Fund budget.
I believe the citizens of Edmonds receive significant value for their tax dollar. We provide quality
services and have an extremely safe and beautiful community. Most residents truly appreciate the free
library services we provide, the cultural arts and humanities we foster, and the lovely parks and waterfront
beaches we provide and maintain.
I dislike property tax increases as much as everyone else; however, I believe the modest increase of 12.6
cents per thousand dollars assessed valuation (T$AV) brought about by a 6 percent increase simply
reflects the ever increasing cost of living in this area and the ongoing investment each person must make
to keep our City healthy. Each percent generates 2.1 cents per T$AV. On $100,000, this amounts to
$2.10. At the full 6 percent, the owner of a $240,000 home would have paid $30.24 more in taxes than
they did in 1998. I still believe the vast majority of Edmonds property owners appreciate all the services
that the City provides and knows they are getting true value from their City government. The taxes paid to
maintain the city in which one resides are the best government services a citizen receives. They are
matched by other revenues, and each person is the direct recipient of more than twice the benefits they
pay for. If citizens are not willing to absorb a reasonable amount of the cost of these benefits, the City will
ultimately deteriorate.
It is unfortunate that the Council discounted the advice and warnings of our former Financial Director,
Art Housler. Mr. Housler has many years of financial expertise and knowledge to his credit and his
warning was clear. It is shortsighted and dangerous to levy less than 6 percent, even if the Council
chooses to assess only 3 percent.
The only time the City of Edmonds has been in financial jeopardy was when the Council failed to assess a
property tax increase. In 1990 and 1991 there was no increase, and it created such revenue shortfalls that
in 1993 the Council had to claim the differential and raise the tax rate 18 percent. That option is no longer
available. Unless the Council levies the tax in the given year, the Council cannot reclaim it later due to the
provisions of Referendum 47. In 1994 and 1995, the increase was assessed at only 3 percent. This resulted
in a million -dollar shortfall in 1996, which in turn resulted in extreme cuts to the budget during that year.
The shortfall is still impacting our budget today. Now it seems that history will repeat itself.
Edmonds is a property tax -dependent City, and until other, new revenues are found to cover the costs of
the services it provides, it cannot afford a reduced property tax assessment. This budget, with its 3 percent
property tax increase and the $200,000 in across-the-board cuts is not even a maintenance budget. We
have covered many of the extraordinary budget increases, such as the 50 percent increase for Medic 7
services, by cutting equipment purchases and supplies from the department budget that are truly needed to
operate effectively and provide quality and timely services to our citizens.
10 D:\winword97\Budget99\MayorsBudgetMessage.doc
In addition, we have failed to resolve the problems associated with our deteriorating infrastructure,
especially the reconstruction and repair of miles of deteriorated residential streets.
Also on the horizon is the cost of participating in the new 800 MHz communication system, which is
critically needed to allow our Police and Fire Departments to respond to our needs without jeopardizing
their lives and safety. Capital and operating costs will require an estimated annual allocation of over
$200,000.
Finally, on a regional note, the listing of the Chinook salmon as an endangered species will have
enormous effects on cities, which will be faced with absorbing the costs of the proposed responses
through even more enhanced hydraulics and storrnwater management. The cost of any capital project or
road improvement is significantly increased as a result.
All cities are facing enormous challenges today. They are being handed added responsibilities to address
public needs and the effects of growth, but are not provided the financial resources to cover the costs.
Revenue resources to cities are very limited and the primary source is property taxes. The theory has
always been that cities should recover the costs of the services they provide by taxing the property owners
who receive the services. However, as people are retiring and living on fixed incomes, increasing property
taxes becomes a threat to the financial security of some citizens.
Recent surveys indicate that voters think the fairest way of distributing the cost of city services is through
user fees. Yet, when Edmonds attempted to implement user fees for EMS transportation, it was
unacceptable to at least a part of the citizen base.
The budget process becomes more difficult every year because revenues are simply not keeping pace with
the costs associated with the growth, demand for services, increased cost of providing existing services,
and unfunded mandates from every other level of government.
The 1999 budget was balanced by using close to 1 million dollars of 1998 ending cash balance, which
will not be there to use in the year 2000 budget. The assumption has been made that these dollars will be
replaced by close to 1 million dollars in state equalization tax money. This is an unstable source of
funding at best, and subject to legislative whim every year; yet, without these funds, we will not be able to
provide existing services, much less address future needs.
The challenge is clear for those who wish to see the City of Edmonds remain healthy and strong in the
future. We must establish what are the most acceptable types of taxes and fees to the residents and
business community and what actions can be taken to create financial stability, then move forward with
putting these decisions in place to address the economic demands of maintaining the levels of service and
quality of life we currently enjoy in Edmonds.
The visioning process we as a community are embarking on is a window of opportunity to address this
dilemma. Hopefully, when it is complete, we will have a clearly defined direction for the City in the 21s`
century and a better understanding of how we will find the resources to pursue the dream, I look forward
to working with everyone as we move forward with these efforts.
Sincerely,
Barbara S. Fahey
Mayor
11 DAwinword97\Budget9 9\M ayorsBud getMessage.doc
C-
� r. r
.f.0C. I s9u
iA
$22,000,000
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
General Operating Revenues
1999 Budget vs. 1998 Actual
$21,246,900 vs. $20,357,163
1999 1998
EXHIBIT 1
Page 1 of 2
■ Beginning Cash
❑ Miscellaneous
■Fines &
Forfeitures
❑ Charges for
Services
■ Intergovernmental
❑ Licenses &
Permits
❑ Other Taxes
® Sales Tax
B Property Taxes
Page 2 of 2
I $20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
I
I $10,000,000
$8,000,000
$6,000,000
$4,000,000
$
2 000,000
$0
General Operating Uses
1999 Budget vs. 1998 Actual
$21,246,900 vs. $20,357,163
1999 1998
■ Ending Cash
■ Public Safety
Health & Welfare
■Cultural &
Recreation
❑ Bond Debt
❑ General Govt.
e Public Works
0Community Dev.
'f
EXHIBIT 2
A
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3
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A
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O
LL cc,)
ad
CD
N U
m
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F
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W
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Y
N
O
N
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V
U
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II
N
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m
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W
N
0
i
0
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m
y
n
L
X
O
E
CO
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N
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Lf
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N
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o 0
0
0
0
0
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0
0
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0
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0
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0
0 0
0
0
0
O
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General Fund
Expenditure Categories for Chart
1999 Budget
General Government
City Council
Mayor
Human Resources
Municipal Court
Admin. Serv. Admin.
Accounting
Information Services
City Clerk
City Attorney
Salary pool
Insurance
Memberships
Retiremt salary (payout
PERS benefits
Public defender
Miscellaneous
DP central suppy forms
transfer to #008
DP consulting
Voter registration
Election service
transfer to #019
transfer to #119
Total
Health & Welfare
149,760
168,600
190,420
333,180
143,100
428,780
146,430
489,460
316,190
82,980
278,100
128,330
34,500
70,000
55,000
5,500
7,500
208,250
200,000
46,000
28,000
20,000
3,530,080
Unemployment
10,000
ESCA
45,000
Pollution control
11,430
Public health
0
Alcoholism
11.000
Total
77,430
Public Works
Public Works Admin
Engineering
Facilities Maint.
transfer to #111
transfer to #112
transfer to #116
transfer to #511
Salary pool
Total
222,690
691,620
943,360
75,420
12,500
100,000
0
4,000
2,049,590
Public Safety
Police
Fire
LEOFF disability
transfer to #005
transfer to #009
transfer to #624
Medic 7
Salary pool -Police
Salary pool -Fire _
Total
Community Development
Comm. Serv. Admin.
Planning
Building
Development Services
Salary pool
Total
Cultural & Recreation
Recreation
Parks
Library
transfer to #117
transfer to #130
transfer to #623
Salary pool
Total
Debt Service
Endina Cash
5,529,710
3,744,290
150,000
0
0
0
691,650
100,000
0
10,215,650
222,690
582,580
408,820
207,430
16.000
1,437,520
1,197,460
934,300
862,000
15,000
53,500
10,000
8,000
3,080,260
445,580
410,790
EXHIBIT 1 A
Totals
3,530,080
77,430
2,049,590
10,215,650
1,437,520
3,080,260
445,580
410,790
Total 21,246,900
P:\REPORTS\BUDGET\EXPENS E\1999\
99exppie As 1/27/99
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EXHIBIT 3
$70,000,000
i $60,000,000
$50,000,000
$40,000,000
$30,000,000
1
$20,000,000
$10,000,000
$0
All Fund Revenues
1999 Budget vs. 1998 Actual
$69,493,680 vs. $69,122,376
1999 1998
EXHIBIT 4
Page 1 of 2
I Beginning Cash
Licenses & Permits
I Fines & Forfeitures
Property Taxes
I Sales & Other
Taxes
I Intergovernmental
I Interfund Transfers
IService Charges
I Miscellaneous
Page 2 of 2
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
All Fund Expenditures
1999 Budget vs. 1998 Actual
$69,493,680 vs. $69,122,376
1999 1998
IN Ending Cash
® Special Designated
DAll Other Activities
■ Daily Operations
❑ Debt Payment
❑ Interfund Transfers
® Capital Projects
®Equipment
EXHIBIT 5
$3,0003000
�$2,750,000
$2, 500, 000
$2, 250, 000
$25000, 000
$13750,000
$13500, 000
$15250,000
$130005000
$750, 000
$500,000
$250, 000
$0
ALL FUNDS
Intergovernmental
$2,933,050 vs. $2,411,382
1999 1998
❑ Parks Contract
■ Sno-Isle Library
■ Emerg. Services
S SNOCOM
■ Prisoner Care
M State Auditing
0 Medic 7
❑ Voter's
Registration
© Sewage
Contracts
M Election Service
■ Other
Cateaori es
v
EXHIBIT 6
1
� Reserves
� All Funds -1999 Budget
$1,400,000
1$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$c
Emergency
Financial
$1,349,700
Total Unobligated = $1,886,690
(9% of General Fund Expend.)
FE �Unoblrigated ❑Obligated
$210,980
$126,200
Contingency General
Council Ending Cash
$410,790
Y
ATTACHMENT 1
ZERO -BASE BUDGETING PROCESS
Administrative
Mayor Service Director.
#1-Request expenditure V-Distribute budget
estimates packet
Now
#6-Review
each cost
center #4-Review each
estimate with Yes cost center --Yes—
the Budget �- estimate
Review No �� r
Committe% ` l
\ #7-Review estimates
with cost center J
director/manager ;
Yes —
#B-Prioritize & match #5-Prepare
expenditure estimates revenue
�th revenues estimates
'T
Yes —
• #9-Review with'
#10-Prepare
Cabinet & then submit Preliminary
to City Council * Budget
#11-Cify
Council
Department
Director
Distribute �
packet or prepare cost
center estimatas,,:�_
Prepare cost
center
estimates
view &
each
center E
No
Return cost
center estimate
Division
Manager
Prepare cost center
estimates i
i
i
i
i
1
1
I
i
. i
i
1
I
ARACHMENT 2
LEGAL REQUIREMENTS FOR PREPARING THE 1999 BUDGET
State Law Time
Actual 1998
Major Steps in Budget Preparation
Limitations
Date
1. Request by City Clerk to all department
By second Monday in
September 14
heads and those in charge of municipal
September
offices to prepare detailed estimates of
revenues and expenditures for next
fiscal year (calendar year).
2. Estimates are to be filed with the City Clerk.
By fourth Monday in
September 28
September
3. Estimates are presented to the chief
On or before the first
October 1
administrative officer (CAO) for
business day in the
modifications, revisions or additions.
third month prior to
City Clerk must submit to CAO proposed
beginning of the fiscal
preliminary budget setting forth the
year
complete financial program, showing
expenditures requested by each department
and sources of revenue by which each such
program is proposed to be financed.
4. Chief administrative officer prepares
At least 60 days before
November 2
preliminary budget and budget
the ensuing fiscal year
message and files with the City legislative
body and City Clerk.
5. Clerk publishes notice of filing of
Published during the
November 2 through
preliminary budget with City Clerk and
first two weeks in November
November 13
publishes notice of public hearing on
final budget once a week for two consecutive
weeks.
6. The legislative body must hold a public
Before legislative body votes
hearing on revenue sources for the coming
on property tax levy. Dead -
year's budget, including consideration of
lines for levy setting are in
possible increases in property tax revenues.
item 8 below.
7. Setting property tax levies.
November 28 for Seattle,
November 24
towns, and code cities
(Council Meeting)
8. The legislative body, or a committee
Prior to the final hearing
November 2 through
thereof, must schedule hearings on the
November 30
budget or harts of the budget, and may
require the presence of department heads.
9. Copies of proposed (preliminary) budget
Not later than six weeks
November 20
made available to the public.
before January 1
10. Final hearing on proposed budget.
On or before first Monday
Must begin on or
of December, and may be
before December 7
contuiue{i from day -today
(December 2
but no later than the 25th
Council Meeting)
day prior to next fiscal year
11. Adoption of budget for 1999.
Following the public hearing
December 3 through
and prior to beginning of
December 31
the ensuing fiscal vear.
P:Reports:99Budget:L.egal
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ATTACHMENT 4A
CITY OF EDMONDS
GENERAL FUND - REVENUE/EXPENDITURE FORECAST TREND
FOR THE YEARS ENDING DECEMBER 31, 1998 - 2001
Actual
—
Estimate
1996
1997
1998-
1999
2000
2001
BEGINNING CASH $778,476
$441,734
$1,364,730
$1,563,040
$403,290
$376,500
rev. incr. >>
14.6%
1.5%
3.7 '
6.3%
4.4%
REVENUES 16,331,554
18,720,200
18,994,914
19,693,540
20,930,770
21,854,890
exp. incr. > >
6.8%
5.6%
10.9%
0.5%
4.0%
EXPENDITURES 162668,296
17,797,204
18,796,604
20,853.290
20,95 560
21,795.860
ENDING CASH $441,734
$1,364.730
$1,563,040
$403,290
$376,500
$435,530
23,000,000 —
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
19
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
1994
1995 1996 1997 1998 1999 2000
Ending Cash
P:WEP0RTS\F0RECASTTHmt,d2xls 2001 ZQM
r� •-
ATTACHMENT Q
CITY OF EDMONDS
GENERAL FUND - REVENUE/EXPENDITURE FORECAST TREND
FOR THE YEARS ENDING DECEMBER 31,
1998 - 2001
-------Actual------
-------------------
Estimate----------------
1996 1997 -
_1998
1999
2000
2001
_
BEGINNING CASH $778,476 $441,734
$1,364,700
$467,600
$216,200
$64,700
REVENUES 16,331,554 18,720,200
18,295,000
20,055,000
20,,9220,500
21,2 40,900
exp. incr. > > 6.8%
EXPENDITURES _16,668,296 17 797,234
7.8%
19,192,100
5.8/
2Q,306,�iQ0
21 072,000
21,577,200
ENDING CASH $441,734 $1,364 700
$467,600
$216,200
$64,700
$328,400
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
1996
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
1994
1997 1998 lV9V `—
--o-- Revenues - -a - Expenditures
1995 1996 1997 1Wd I"'
—rEnding Cash
P REPORT&FORECASTA*d2 x1s 2001 (b) 1 2999
Page 1 of 2
R@Venue Con ditions/Assum tions
(1998 — 2001
General Fund
Perrinvilie and the Firdale area annexed into the City in 1997, which generated m these annexations are proj7ected
ately
$312,000 in revenues for 1998. For 1999, full revenues from
to be $856,000. Most of these new monies (but not all) will be used for additional staffing,
intergovernmental service charges, etc.
1. Assessed property valuations are forecasted to increase by 1.9% per year.
2. New construction valuations are expected to increase by $20 million per year.
3. 106% of property tax revenues are levied for each of the years.
4. Voters approved increasing the EMS rate to o assessed property values for EMSin 197 with the increase in svlev�ied
es
taming in 1998. The rate of .50/$ ,000 of ass
each of the years after 1998.
5. Sales Tax Revenue is projected to decrease in 1999 by 12.3% then increase by 4% in
each of the years thereafter.
6. Gas Utilit Tax is expected to increase by 3-4% in each of the years after 1999.
7. Cable TV Franchise Fee revenues increased 9.7% in 1998, budgeted to increase 8.7%
in 1999, and 5% hereafter.
8. Telephone Utilit Tax increased 3.4% in 1999, budgeted to increase 10.8% in 1999,
and 5% for all years thereafter.
9. Electric Utility Tax increased 1.8% in 1998, budgeted to increase of 12.3% in 1999,
and 4% for all years thereafter.
10. Water Utilit Tax remained flat in 1998 and heconsultant study; then increase
is budgeted
g12% for
999
due to the rate increase implemented from t
all years thereafter.
11. Gambling Tax decreased by 18.9% in 1998due to and thent n revllectuions. remainuent
collections are anticipated to be received in
thereafter.
D:Word:RETRT98
Page 2 of 2
12. Buildin Permits increased 45% in 1997. The reason for this was the impact of the
new high school, remodel of an element
and a 0.4%y school, n ncreasestruction of the is anticipated fox1 1999.A decrease of 3.5% was realized in
In 2000 and in 2001 the amounts were increased 2%.
13. Motor Vehicle Excise Tax increased by 12.2% in 1998, budgeted to increase 4.1% in
1999, and then increased by 4.5% thereafter.
14. Liguor Profst have been decreasing since 1992, however in 1997 there was an
increase of about 3%. The amount budgeted for 1998 was flat, however the State
Department of Revenue revised their forecast to provide an increase of 39.1%. Amer
1999, increases are expected to be about 3%.
15, Linuor Excise Tax has been decreasing since 1993 until 1997 when revenues increased
4%. A 9.3% increase was realized in 1998. In 1999, the increase is anticipated to be
4.1 %. Thereafter for all years the increase is forecast to be about 2%.
16, Sales Tax Equalization has routinely increased until 1998. In 1997 the amount
received was $980,000, but in 1998 the actual amount received was only $391,600
due to the incorporation of many newcities
high
be positive, ststarting nreceived
1999. l997.
As a
Expectations were that increases would return to
result, the amount anticipated for 1999 would be $1,080,600 and small increases each
August 3 , the State Department of Revenue provided preliminary
year thereafter. On Au
not occurring until 2000. Therefore, unbudgeted
data that resulted in the increase
cash from 1998 sales tax will need to be carried over into 1999 to offset less revenues
(than originally forecasted) from sales tax equalization. The following shows the data
supporting this need.
1998 1999
SALES TAX $3,449,760
Projected $3,935,900
3 409 500 3 449 760
Budgeted 5 6 0
TOTALS
SALES TAX E UAL $391,600 $485,800
Projected 388 400 1 080 600
Budgeted $160 * 00
TOTALS
* Unbudgeted cash from 1998 sales tax needs to be carried over into 1999 to
offset less revenues from sales tax a ualization.
17. Cultural/Recreation Fees are forecast to increase about 4% per year over the period.
18. Cvunt Fine and Forfeitures are projected to increase about 5% per year over the
period.
D:Word:RETRT98
ATTAMMENT 6
CITY OF EDMONDS
General Fund - Revenue Trend
For The Years 1997 - 1999
CHANGE
CHANGE
ADJUSTED
ACTUAL BUDGET ACTUAL
frrcrl{paerJ BUDGET
Irrcd{pecrj
1997
1998
i998 I
S 1909
8 �
DESCRIPTION
$441,734 $1,364,730 $1,364,730 $922,996 208.9% $1,563,040 $198,310 14.5%
BEGINNING CASH, January 1
REVENUE:
Regular Property Tax
5,290,927
5,683,000
5,715,415
424,488 8.0°/0 8,280,850
148,707 13.f% 1,385,530
575,435 1
98,220 7.6�°
EMS Property Tax
1,138,603
1,308,000
3,409,500
1,287,310
3,935,761
284,695 7.8% 3,449,760
(466,001) -12.3%
Sales Tax
,138,603
357,052
362,330
278,068
(16.805 •28 %
364,000
18,332200 8.7%
Gas Utility Tax
TV Cable Franchise
192,775
202,610
2D9,580
652,898
16,8i15 8.7%
21,509 3.4%
723,330
723,330
70,432 10.8�°
Telephone Utility Tax
967,5 30
1
i5,743
136,4�79
Electric Utility Tax
875,380
168,384
168,364
189,000
189,000
16 ,141
167,641
(� ) -0.4%
204,120
21 8%
35,806 42.0%
Water Utility Tax
Leasehold Excise Tax
82,010
110,000
85,194
297,552
3,184 3.9%
(89,433)-iB.9°/o
121,000
377800
80�48 27.0%
Gambling Tax
366985
9,490
350,000
9,400
8�0
(1,200) .12.6%
8,300
10 0.1%
35 2.2°/6
Amusement Permits
938
1,250
1,615
B77 7Z.2°k
1,0
°
Business License Penalties
53,547
53,900
57,103
3,556 6.6°/,
54,000
75 14.3%
General Business Licenses
475
r500
525
50 10.5%
600
-4.1%
Business Fire Permits
Garbage Utility Franchise
9,870
9,600
10,062
192 1.9%
(12,440) •3.5°�,
9,650
381,830
35,976 10.4°�
Building Permits
358 �94
�,000
11,500
345,854
12959
2,041 18.7%
11.500
: i`. -11.3%
Animal Licenses
10,918
15,335
13,000
,
16,305
(30}-Q.2°I°
13 ,540
7,4ar3
-11.8%
1,886 34.2%
Street Curb Permits
Bike, Gun & Party Permits
7,000
5,514
(f,4a7y -2i.2%
(6,311) .14.3%
49,000
11,132
Federal & State Grants
4,17
44,179
99AW
56,250
156,250
37,868
225,000
126,00Q 127.390
150,OD0
-33.3%
33,30/9
26,000 #DIV/0!
COPS-FAST/UNIVERSAL Grants
25,000
0
(24,000) -10D.0%
26,000
Hospital Healthcare
24,000
a+�8
11AB0
11,117
1,119 11.2%
11,560
443 4.0%
19,935 4.
Trailer/Camper Excise Tax
430,254
460,400
11.1%
e°
-3.4 /°
Motor Vehicle Excise Tax
110,012
104,000
108,841
108,841
(1,171
[t,i71) -1.1 %
105,100
1 p5,100
485,780
94,147 24.0%
PUD Privilege Tax
MVET- Sales Equalization
979,907
�,000
391,633
(5",274) -80.0%
9,T77 9.3°/o
116,620
1,371 1.2%
Liquor Excise Tax
105,472
112,080
1�380
115,149
275,181
77,341 39.f%
231,640
-15.8%
Liquor Board Profits
197,840
309,761
352,000
343,310
33,549 SQ.B%
`�`= 000
11,690 3.4%
19,150 12.6%
Hospital Security
Woodway Fire Protection
137,778
152,830
150,050
186,453
12,272 8.9°,6
j268,5f6) -59.0%
169.200
213,004
26,547 14.2%
Fire Protection -District #1
454,968
165,000
20,000
19,655
19,555 At01V10!
20,000
1.8%
6.2%
SNOCOM Accounting Services
0
15,399
17,400
15,543
144 0.9%
16AN
957
957
187
School District Security
0
0
11,813
11,813 001wol
12,0DO
2,776 12.1%
WUodway Law Protection
0
25 000
22,924
�, 924 #DIV/0!
25700
(;-100.0%
MDunliake Terrace Ord. Enf.
830
1,000
2,182
1,352 162.9%
0
-13.8%
Sale of Maps/Items for Resale
3,630
2,000
1,740
[1,890) -52.i%
1,500
306 18.1%
police Jail/Booking Services
1,585
1,700
1,694
109 6.9'/°
2,000
-43.7°k
Fire Inspection Fees
13,72
23,500
39,106
28,467 267.6%
22,000
3,500
1,415 67.9%
Engineering Fees
3,722
3,500
2,085
(1,637) -04,09'0
3,900
-20.7%
Storm Drainage Fees
Animal Control Shelter Fees
3,70020,480
4,916
23,072
183 3.99'o
3,9B9 20.9%
41,000
17,928 77.7%
Zoning/Subdivision Fees
9,083
1,83
164,423
80
127,000
206,605
42,182 25.7%
170,000
-17.7°k
1,409 25.2%
Plan Checking Fees
Cert/Photo/Rec Search Fees
4,990
4,000
5,591
604 12.1%
497 10.0%
7,000
6,100
613 11.2%
Shoreline Review/Mgmt Permit
4,990
5,000
5,487
49,819
8,513 20.6%
47,7D0
(2,119) -4.3%
Swim Pool Entrance Fees
41,306
46 000
900
1,980
1,19fi 152.fi%
900
(1,080) -54.5%
Swim Pool Locker Fees
784
40,422
47,000
38,942
(1,480) -3.7%
48+0Qtl
9,058 23.3%
Swim Class Fees
Cultural/RecreationFees
521,124
546,500
560,475
39,351 7,6%
23,225 4.7°/°
555,000
517,280
101�M 19.6%
Service Charge to Utility
92,775
492,775
516,000
71,090
516,000
63 804
(550) 4.9%
66,250
2 446 3.8%
8.8%
Interfund Services
553,241
571,2 0
570,436
17,195 3.1 %
620,600
90,000
50,164
3,904 4.5%
Court Fines & Forfeitures
73,668
84,000
86,096
12,428 16.9%
25,500
6,852 36.7%
Interest Earnings
Contracts/Notes/Acct Rec.
21,923
18,648
31,930
(3,227)-14.8/0
(993) -3.0%
33,000
1,070 3.4%
Ferry Parking Lot
32,923
33,000
33,000
75,000
89,760
4,979 5.9°Io
78,000
(11,760) -13.1%
SpacelFacility Rentals
84,781
90,448
83,500
101,530
11,2 1
�`0
16,530) -16.3%
784 ( °
Facility Leases
Vending Machines
1,213
2�00
1,416
203 i6.3% .7°/a
20
8,068 538.6%
2X200
4,000
5,585) -55.4k
(58.2%
Sale of Junk/unclaimed/ Assets
1,498
4,000
19,600
,566
47,174
361142 327.6%
29,880
(17,294) -36.7%
Miscellaneous
11,D32
s�t8-- Ll-82
$i8,2B3,2i0
$18,855,244
$465,182 2.5°Io
$i9,883,86Q
0
$628,616 4.4°�
(130,670)-100.0%
TOTAL REVENUE
Transfer From Other Funds
331,130
142,800
(191,460) �� 5
$274,702
$19,683,S6D
8,946 3.6%
TOTAL REVENUE
g18,72D,212
518,406,010
994.944
$18,g94,9i4
$19,161,946
$19,770,740
$20,359,644
$1,197,698 6.3% $21 246,900
�67,256 4.4%
TOTAL BEG. CASH & REV.
P-AEPOWST MDGEr\FORECAsr,p4,1rrW.xls 1999 1127M
ATTACHoMUff 7
Pagel of 2
General Fund
1999 Expenditure ConditionslAssum tions
1. Expenditures from recent annexations are included.
2. All salaries have been increased
by 90-percent of the CPI and
placed in a
salary pool of the Non -departmental division budget, #390. It
shows as a
transfer to the Council Contingency Fund #119.
3. The following tabulation shows the
interfund transfers:
Fund
1998
1999 I ncr./LDecr.
Fire/Aid Vehicle, #005 (Fire Dept.)
$50,000
221,007
$50,000
208,250
-0-
(12,757)
Travel/Training & Equip., #008
Community Request Grant, #019
25,0000-
2000
(5,000
Street, #111
-0-
,0
12,500
420
12,500
Street Construction, #112
Building Maintenance, #116
120,000
100,000
(20,000)
Municipal Arts, #117
Council Contingency, #119
15,000
60,000
15,000
210,980
-0-
150,980
Cemetery Maintenance, #130
52,000
53,500
10.000
1,500
10.000
Sister Cities Commission #623
0
Totals
$543.QQZ
$705,65Q$152.5
4. The following tabulation shows the
intergovernmental
services cost:
1998
1999 Incr./Decr.
Auditor
$23,000
$26,710
$4,273
Election Cost
7,943
42,194
28,000
46,000
20,057
3,806
Voter Registration
40,758
45,000
4,244
ESCA
Pollution Control
11,639
11,430
(209)
Medic 7
451,590
691,650
240,060
Alcoholism
8,927
825,171
11,000
862,000
2,073
36,829
Sno-Isle Library
Narcotics Task Force
25,060
30,310
5,250
Prisoner Care
103,000
258,168
106,000
268,530
3,000
10,362
SNOCOM
Meadowdale Playfield
50,850
55,500
4,650
State Permits/Fees
Totals
1,850
$1.849:, 8U
2,000
$2-184,130
150
$-4,543
5. With the transfer of $210,980 for labor contract settiements, the Council
Contingency Fund, #119 will have $337,180. Of this, $126,200 is totally
unobligated.
6. Where vendor increases were not known, a CPI increase of 3-percent was
used.
P:Reports:99Budgt:GenPdExp
Page 2 of 2
7. Medic 7 charge for 1999 is $691,650. Last year it was $451,600.
8. Sno-Isle Library District contract fee for 1998 was $825,170, which is $68,130
less than budgeted. The less amount is due to the District reimbursing the City
for utilities. The amount budgeted for 1999 is $862,000.
9. Included in the Non -departmental budget is $50,000 for economic
development.
10. Three Employee Requisitions were submitted for full-time employees (Building
Inspector, $46,030; Street Maintenance Worker I, $54,520; and Street
Maintenance Worker II, $59,910). These amounts are included in the 1999
budget.
Note: It is anticipated that LEOFF Medical Insurance Reserve will be funded by
the savings from the medical self-insurance program.
P:Reports:99Budgt:GenFdGxp
m
ATrACHMENT 9
GENERAL FUND
REVISIONS TO THE 1998 BUDGET
1998 ORIGINAL BUDGET
$19,192,060
Actual Expenditures
*18,688,280
Budgeted Items Not Expended
$ 503,780
*Expenditures from Original Budget
$18,688,280
New Authorized Expenditures
105,840
Revisions:
Fire Consolidation Study
$5,140
Tideland Appraisal
770
-Special Arts Purchase
3,000
Sales Tax Information Services
5,000
Finance Services for SnoCom
6,000
Ascent 21 Funding
4,030
Animal Control Officer
25,000
Planning Design Study
34,000
Development Services Director
6,000
Police Radar Units 2
2,700
Engineering Survey Equipment
8,700
Beach Ranger Program
5,500
105 840
1998 Actual Expenditures
$18,794,120
Estimated Expenditures 1999
$20,836,110
Less 1998 Actual Expenditures
$ 18,794,120
1999 Budget Increase
$2,041,990
$2,041,990
Salary Increases
$745,300
Salary Pool for Settlement
210,980
Benefits Increases
289,000
Intergovernmental
335,000
Professional Services
215,000
$1,795,280
All Other Increases
$246,710
BF/lbc
d:\Winword\Budget99\General Fund Revisionsto1998Budget
City of Edmonds
General Fund Departmental Increases by Department/DNision
For The Years 1997 -1999
ACTUAL VS. BUDGET
berlotes: nctieases gireal'er: than::5::%
r3i' FA T
as S'1.%: y/Ys
Increase/
Increase/
Increase/
Increase/
Increase/
Increase/
Dept./
Actual
(Decrease)
(Decrease)
Actual
(Decrease)
(Decrease)
Budget
(Decrease)
(Decrease)
Div. #
De UDIv.
1997
Over Prior
Over Prior
1998
Over Prior
Over Prior
1999 _
Over Prior
Over Prior
Year
Year
_
Year
Year
Year
Year
110
City Council
121,086
-2.3%
(2,878)
126,979
4.9%
5,893
149,760
17.9%
22,781
210
Office of Mayor
134,406
0.8%
1,075
161,718
20.3%
27,312
168,600
4.3%
6,882
220
Human Resources
146,014
-7.1%
(11,096)
186.054
27.4%
40,040
190,420
2.3°%
4,366
230
Municipal Court
251,574
0.8%
1,957
281,554
11.9%
29,980
333,180
183°Io
310
Admin. Serv. Admin.
136,958
5.0%
6,479
143,099
4.5%
6,141
143,100
0.0°%
1
320
Accounting
375,143
14.7%
48,015
410,178
9.3%
35,035
428,780
4.5%
18,602
330
Information Services
144,722
-11.3%
(18,498)
128,422
-11.3%
(16,300)
146,430
14.0°%
181008
340
City Clerk
334,700
0.6%
1,998
436,558
30.4%
101,858
489,460
12.1'A .
:::.:52,902
360
City Attorney
409,376
5.8%
22,425
323,787
-20.9°%
(85,589)
316,190
-2.3%
(7,597)
390
Non -Departmental
3,319,037
26.5%
694,504
3,073,778
-7.4%
(245,259)
3,785,240
410
Police
4,635,598
1.0%
44,275
5,200,246
12.2%
564,648
5,529,710
.........°
510
Fire
3,366,925
4.3%
137,265
3,489,925
3.7%
123,000
3,744,290
610
Community Services
320,769
-0.1%
(306)
292,733
-8.7%
(28,036)
222,690
-23.9%
(70,043)
620
Planning
455,026
-5.0%
(23,839)
495,495
8.9%
40,469
582,580
621
Building
294,940
10.4%
27,900
352,330
19.5%
57,390
408,820
622
Development Serv.
0
-100.0%
(267,040)
9,212
#DIV/01
9,212
207,430
630
Engineering
576,318
7.0%
37,724
649,167
12.6%
72,849
691,620
8.5%
42,453
640
Parks & Recreation
1,020,586
9.4%
87,540
1,123,397
10.1%
102,811
1,197,460
6.61,
74,063
641
Grounds Maintenance
770,640
4.0%
29,680
830,279
7.7%
59,639
934,300
12.5°I
1041021'
650
Public Works
188,665
4.0%
7,309
215,897
14.4%
27,232
222,690
3.1%
6,793
651
Building Maintenance
794,733
4,9%
37,385
863,315
8.6%
68,S82
943,360
9:3% :
80,045
Totals
17.797.216
5.1%
861,874
18.794,123
5.6%
996,907_
20,836.110
10.9°%
2.041,987
P:(REPORTS\BUDGET\EXPENSE\DVACTUAL.XLS 1/29199
I
City of Edmonds ATTACK.ENT 11
General Fund - Expenditure Increases by Category
For The Years 1997 - 1999
ACTUAL VS. BUDGET
Der►ot .creas ...... ............
Increase/
Increase/
Increase/
Increase/
Code
Actual
Actual
(Decrease) (Decrease)
Budget
(Decrease) (Decrease)
#
Category
1997
1998
Over Prior Over Prior
1999
Over Prior Over Prior
_
Year
Year
Year
Year
EXPENDITURES:
11
Salaries
9,242,336
9,969,420
7.9%
727,084
..........................
10,714,720
12
Overtime
338,639
406,601
20.1%
67,962
375,240
-7.7%
(31,361)
23
Benefits
2,330,893
2,542,891
9.1%
211,998
2,831,890
24
Uniforms & Clothing
61,732
73,883
19.7%
12,151
77,040
4.3%
3,157
31
Supplies
358,203
385,830
7.7%
27,627
379,550
-1.6%
(6,280)
32
Fuel Comsumption
1,515
2,293
51.4%
778
5,500 .:::.:::.1.39.9•f°.
;:.:::::;
3;20Z.:.
35
Small Equipment
29,191
53,127
82.0%
23,936
41,450
-22.0%
(11,677)
41
Prof. Serv.
651,069
785,726
20.7%
134,657
......................
1,000,720
...
42
Communications
124,322
135,737
9.2%
11,415
146,680
43
Travel
9,551
12,441
30.3%
2,890
26,960
44
Advertising
26,176
30,706
17.3%
4,530
33,050344::
45
Rental/Lease
89,362
92,444
3.4%
3,082
142,310
53;9%::
::49,86G:
46
Insurance
226,661
260,718
15.0%
34,057
278,100
.. .: 6.7°/a::.::
'A i,.3.82::
47
Utilities
238,114
236,372
-0.7%
(1,742)
299,740.:;:.:::.::26.8.10:::.:.:.
63,368.::
48
Repair/Maintenance
110,208
101,720
-7.7%
(8,488)
124,210.:.::::::22:1:'(.::::
490.::
49
Miscellaneous
427,715
362,838
-15.2%
(64,877)
375,260
3.4%
12,422
51
Intergovernmental
1,726,076
1,849,208
7.1%
123,132
2,184,130
::... 1:8:19/
3341922::
55
Transfers
955,430
543,007
-43.2%
(412,423)
755,650
62
Building
5,177
2,780
-46.3%
(2,397)
4,000
63
Imprv. Other Than Bldg.
2,339
2,525
8.0%
186
1,630
-35.4%
(895)
64
Machinery/Equipment
180,284
132,172
-26.7%
(48,112)
159,950
71
Debt Service
460,940
453,867
-1.5%
(7,073)
445,580
-1.8%
(8,287)
91
Interfund Service
102,330
105,000
2.6%
2,670
105,000
0.0%
-
93
Interfund Supplies
120
63
-47.5%
(57)
200
95
Interfund Rentals
94,354
247,886
162.7%
153,532
322,550...........
........... .............
64:
98
Interfund Maintenance
210
-
-100.0%
(210)
--
All Other Expenditures
4,269
4,868
---
599
5,000
2.7%
132
Totals
17,797,216
18,794.123
5.6%
996,907
20,836,110
10.9%
2,041,987
P:\REPORTS\BUDGE-nEXPENSE\CTACTUALXLS 2/2/99
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Page 1 of 3
199g Smait Eiquipment tncluded ;En the Budget (Cod e
All Operating Funds (001, 007, 104, 111, 130, 411, 511) WTACH EW T 2
De t Mix/Mix/Descri tion Amount
GENERAL FUND:
CITY COUNCIL Misc. small equipment needs
MUNICIPAL COURT
ADMIN. SERVICES ADMIN
ACCOUNTING
POLICE
Calculators
Misc. small equipment needs
Small file cabinets (5)
Recur
Headphone replacement
Chair
Total
Inv stiaation
Putrification masks (2)
Cell Phone
Cart
Total
Battory rejuvenator
Dive equipment for 2 additional divers
Misc. dive equipment
Holsters (15)
Armory tools
Belly chains & hobble ties
Total
Fanny packs (2)
Hidden agenda jackets
Nylon handcuff cases (2)
Bicycle first aid kits (2)
Bicycle repair stand
Total
Office chair
Portable radio pouches (3)
Training
Electronic head sets (4)
Training videos
Cell phones
Total
ACES safety stick
Tru-Catch restraint cage
Total
Traffic
Cellular phones
Calculator (3)
Camera (3)
35 mm filter lenses and case
Total
$1,000
$230
$780
$1,350
$140
0
$140
$300
180
200
$680
$800
670
980
1,650
600
200
$4,900
$80
200
40
90
180
$590
$180
$240
$760
770
180
$1,710
$140
160
$300
$180
330
150
400
$1,060
P:\REPORTS\BUDGET\EXPENSE\Equip9g xls SmallEquip 1126199
v
FIRE Si'°°ressioa $3,500
Tools & misc.
Prevention $1,000
Upgrade camera
Trains $1,500
Visual aid equipment
EA45
Backboards, splints, and oxygen regulators
$3,000
Total Fire Department
Miscellaneous small equipment
$2,450
PLANNING
Miscellaneous small equipment
$1,600
4,1
BUILDING
Minor equipment for disaster response, cell phones
$ 5,700.
Total
Miscellaneous drafting supplies
$1,700
ENGINEERING
Parks & Recreation
4.mbla�ssa
$600
Mats and benches
400
Slides
Total
$1,000
rym— n� $1,000
Gymnastic apparatus 750
Mats Total 31,750
aen��
Tables for Anderson Center
$2,500
480
Darkroom dryer
480
Developing trays
480
Easels Total
$3,940
AdMkY�
Misc. small equipment
$350
Total Parks & Recreation
7,04Q
PARKS MAINTENANCE
Backpack blowers, weedeaters
p
$1,000
$1,200
FACILITIES MAINTENANCE
Hand tools
_
General Fund Total
$ 5414
CRIMiNpL Jl]STICE �CINO
Office and courtroom equipment
$320
DRUG EN'l'C3RCEMEHT FUNK-]
Nextel Radio
P:\REPORTS\BUDGET\EXPENSE\Equip99 xls SmallEquip 1/26199
Page 2 of 3
'1999`Equipment Included nahe Budget: (Cods #6j
All Operating Funds (001, 007, 104, 111, 130, 411, 511)
Dept./Div,
PARKS & RECREATION
PARKS MAINTENANCE
FACILITIES MAINTENANCE
CRIMINAL JUSTICE FUND.
DRUG ENFORCEMENT FUND:
STREET FUND:
CEMETERY IMPROVE, FUND:.
COMBINED UTILITY FUND:
DRAINAGE
Description Amount
Gymnastics
Apparatus $1,600
Aquatics
Back boards (2) $700
Lawn furniture (8 recliners 16 beach chairs) $2,100
Security monitoring system $4,200
Total $7,000
General Recreation
Fax machine
Aerobics/Fitness
Treadmill
Special Events
Canopy back and sides
Total Parks & Recreation
Turf Topdresser
One -ton flatbed truck
72" rotary mover
Total
Table saw
Library Plaza tables
Total
General Fund Total
Hardware & software for optical
imaging program.
Birddog 360 surveillance equipment
5-yard dump -plow -sander truck
Thermoplastic
Laptop traffic signal monitor
Opticom upgrades
Street Fund Total
Lawn mower
Vactor truck replacement
Pickup
Flatbed truck for two new drainage workers
Computer
Total
WATER Maintenance management software
Safety equipment
Tapping machine
Air compressor
Total
$1,100
$4,000
$500
$14,200
$7,500
25,000
5.000
$37,500
$2.500
5.000
$7,500
$ 159,950
$14,760
$5,000
$20,000
16,000
5,000
5,000
$46,000
$20,000
$75,000
20,000
24,000
2,500
$121, 500
$5,000
5,000
2,000
P:\REPORTS\BUDGET\EXPENSE\Equip99 xls Equipment 1/26/99
Page 3 of 3
'1999 Equipment Included in the B. diget (code #64)
Ail operating Funds (001, 007, 104, ill, 130, 411, 511)
�De t./Div.
SEWER
TREATMENT PLANT
EQUiPMEIV�' RENTAI. FUND:
Descri tion
Vehicle wash station
Maintenance management software
Pan & tilt sewer TV camera
Autocad mapping
Autocad software upgrades
Utility billing system upgrade
Safety equipment Total
Shop equipment
Office equipment
Operating equipment Total
Combined Utility Fund Total
Unit #10
Unit #11
Unit #14
Unit #44
Unit #112
Unit #105
Unit #32
Motorcycle
Unit #51
Unit #94
Shop equipment:
Lap top
Wheel balancer
2 Column lifts
Pickup
Equipment Rental Fund Total
All Funds Total
Amount
$ 051 00
5,000
20,000
7,000
2,500
20,000
5,000
$7 54 00
$5,000
5,900
4,900
$15,800
$2
$20,000
75,000
5,000
7,000
18,000
25,000
18,000
19,000
36,000
210,000
2,000
5,000
15,000
20,000
$475,000
$ 9 564 1, 0
P:\REPORTS\BUDGET\EXPENSE\Equip99.xls Equipment 1/26/99
V
..................................... .......
`Computer Equipmeni4-=;-7999
Travel, Training & Equipment Fund, #008
GENERALFUND
Page 1 of 1
ATTACHMENT 15
Dept./Div. Description Amount
HUMAN RESOURCES Scanner $ 2,500
Printer 1.500
Total S 4,000
INFORMATION SERVICES
PC replacement (22)
$22,000
Network upgrade
3,500
Total
$25,500
POLICE
rnves&gations
Computer & monitor (New)
$2,200
Composite sketch program
1,500
Crime zone program (.35)
500
Color flatbed scanner
800
Total
$5,000
��inte Prevent
Printer (.35)
$250
Youth Services
Portable Printer (.35)
$250
Total Police Department
$5,500
FIRE
Scanner
$1,000
Software for incident reporting
4,500
Total
$5,500
COMMUNITY SERVICES ADM.
Fax machine
$1,500
Scanner
2,800
Computer monitor
600
TV/VCR
1,000
Total
$5,900
PLANNING
Color laser printer (shared with engineering &
building depts.)
6,000
Digital camera
600
Laser printer
1,500
Laptop computer replacement
3,000
Total
$11,100
Building
Computer & Monitor for new building inspector
$1,500
ENGINEERING
Computer
2,500
PARKS & RECREATION
Laptop computer
$2,500
General Fund Total
$ 64,000
P;\REPORTS\BUDGET\EXPENSE\Equip99.xls Computer 1/26/99
Edmunds City facts
Edmonds by the numbers
In 1908 the population of Edmonds counted
for the majority of residents in Snohomish
County. The population of Edmonds was 1,114,
whereas the entire county had only 1,546
residents. In the 30 years between 1910 and
1940, the population of Edmonds increased by
only 178.
Annexations in the northern half of the City
between 1960 and 1970 added more people
(15,669) than in any other decade in Edmonds
history. By comparison, the City grew by only
3,065 people between 1980 and 1990.
Annexations in 1995 increased the
population by 4,170 from 31,310 to 35,480. The
size of the City increased from 7.3 square miles
to 8.28 square miles of land, or 5,300 acres.
Overall, approximately 95 percent of the City is
developed. Of the remaining 5 percent, 3/4 is
designated for residential use and 1/4 is
designated commercial and industrial.
Did lreuow?
Mn
Edmonds ranks 4t" in most densely
populated cities in Washington, with 4,271
citizens per square mile. Seattle, Mountlake
Terrace, and Des Moines rank first, second,
and third. Edmonds ranks 18tt' in the state in
population with 38,610 residents.
The City of Edmonds has its own HOMEPAGE
ON THE INTERNET. You can access information
about City Councilmembers,
agendas for City Council
meetings, a calendar of
events throughout the
community, information
- about City government in
general, plus other items of
interest.
Send comments or questions directly to us via
the e-mail address on our HOMEPAGE:
http://ci.edmonds.wa.us
Treatment Plant serves more than just
Edmonds
Other local agencies send flows to the
Edmonds Wastewater Treatment Plant and
therefore share approximately 62 percent of the
operating costs with the City. Expenses are
shared in the following estimated percentages:
➢ Mountlake Terrace 24%
➢ King County 20%
➢ Olympic View Water/Sewer District 11%
➢ Shoreline Wastewater Management
District 7%
The Treatment Plant, which serves an
equivalent population of approximately 80,000,
receives power from two different electrical
substations in order to provide redundant power
in the event one should fail. An emergency
generator has been installed as an added r
safeguard in the event the PY]D sources fail.
The Wastewater Treatment Plant pays j
$351,800 per year in utility payments, which
are broken down as follows:
➢ Electricity
$240,200
➢ Diesel
$47,000
➢ Natural gas
$14,000
➢ Ash disposal
$50,600
The plant treats an annual average of 8
million gallons of sewage per day. About 500
tons of incinerator ash, the primary by-product
from the plant, are generated annually. This ash
is hauled to a local solid waste transfer station
for disposal at an annual cost of about $51,000.
The discharge permit from the Washington
State Department of Ecology to pump treated
water (effluent) into Puget Sound costs $50,000
a year. Chemical expenses at the plant are
approximately $96,000 per year:
➢ Solids dewatering aid $53,000
➢ Disinfection $20,000
➢ Dechlorination $17,000
➢ Odor control $6,000
All operators of the plant are required to
maintain two different certification licenses,
which are issued by the state.
For individual and group tours, call the
Treatment Plait at 771-0237.
Snow and daily maintenance keep the
Public Wof•ks Department busy
A staff of 30 workers maintains 177 miles of
water mains, 186 miles of sanitary sewers, and
125 miles of streets and roadway in the City.
Edmonds pays approximately $133,982 per year
just for the electricity for the 2,325 streetlights
and traffic signals throughout the City. Sanding
and street sweeper crews work overtime when it
snows in Edmonds. During a typical snowstorm,
the City's three sanding trucks spread sand as
needed in the following
priority: r
1. Major arterials F
2. Bus routes
3. Residential streets.
After the snow melts
the street sweeper sweeps
up the sand. Some of the sand can be re -used if
it is clean enough. If not, it is hauled to an
approved disposal site.
Normal street sweeping is completed on the
following schedule.
• Downtown streets: once a week
• Residential, curbed streets: four times a
year or as needed
• All others: as needed.
Call the Public Works Department, Street
Section, 771-0235, for street sweeping or
sanding requests.
Calf 911 to report street, sewer, and water
Problems, such as breaks in water lines.
Street maintenance workers inspect and
maintain approximately 6,500 catch basins and.
manholes throughout the City.
Sidewalks are the responsibility of the
property owner. The City does not fund
installation or maintenance of them. Owners can
build a sidewalk on their property themselves, or
they can get together- with their neighbors to
form a LID in their area to build sidewalks. Call
the City's Engineering Department for further
details at 771-0220.
In 1998, 94,690 gallons of fuel were
consumed by City vehicles in order to provide
police, Ere, public works, engineering, planning,
building inspection, and parks and recreation
services. There are only two staff mechanics in
fleet maintenance. They are responsible for
keeping 125 City trucks, cars, and
other machinery running well.
Facility maintenance staff are
responsible for the maintenance of the
following 23 City -owned buildings:
J
✓
New City Hall Building -J
Public Safety Building
(Police/Fire Station #I7/Court)
Community Services Building
Frances Anderson Center
Library Building
Senior Center
Fire Stations #16 and #20
Civic Center Stadium
Boys and Girls Club
Old Public Works Building
New Public Works facility
City Park Maintenance Building
Meadowdale Clubhouse
Edmonds Museum
Chamber of Commerce Log Cabin
Wade James Theater
Public Safety Trailer
Fishing Pier
Cemetery Building
Yost Pool Bath House
These buildings hold over 220,000 square
feet of interior space, which is equivalent to 5
acres of land.
There are 14 sewage lift stations that pump
to the Wastewater Treatment Plant. These must
be maintained weekly by Public Works sewer
staff. The City has four water reservoirs (two
concrete/two steel tanks), which are cleaned
every three years. These reservoirs hold a total
of 7.5 million gallons of water.
The Public Works sewer staff videotapes
(TVs) approximately 30 miles of sewer pipe per
year. (TVing is a method of detecting cracks,
faults, and blockages inside the line by a video
camera system.) This method of preventative
maintenance has considerably minimized line
breaks, sewer backups, and claims for damage
against the City.
Did you Nag
■
Edmonds citiaens Use /. I ,billion gallons Of
water oeryear.
Police Department Facts
♦ The Police Department has 1.3 officers for
every 1,000 Edmonds citizens.
♦ There is an average of six police officers
on duty per shift consisting of three
shifts per day.
♦ Police Officers are required to practice
with their weapons twice a year. The
approximate rounds of ammunition used per
year are 26,000 by the Patrol Officers and
14,400 by the S.W.A.T. Team, totaling
40,400 rounds.
♦ The current cost to equip a patrol car is
$35,000. This cost includes radios,
computers, radar, etc. The current cost to
outfit a new officer is $2,600 including tax.
This includes uniforms, gun, and related
issue equipment.
Municipal Court Facts
Effective January 1, 1999, a vehicle
operated by a person with a suspended driver's
license, revoked driver's license, or
by a person who is driving while
under the influence (DUI) is subject
to impoundment. The vehicle may
be held for 30, 60, or 90 days if the
driver has previous convictions of
Driving While License Suspended.
Fire Department Facts
The Edmonds Fire Department has three fire
stations, which are manned 24 hours a day,
every day of the year with at least one officer
and two firefighters. The three fire station
locations and equipment are:
Station #1(�8505 Bowdoin Way
1998 1500 gpm pumper
1994 aid car
Station #17-250 5th Ave. N.
1991 1500 gpm pumper
1992 aid car
1969 snorkel will be replaced in 1999
Station #20-23009 88th Ave W.
1998 1500 gpm pumper
1993 aid car
1982 1500 gpm reserve pumper
Fire Department Headquarters is located on
the third floor of City Hall, 121 5"' Ave. N. Four
staff cars are used by the Fire Chief, Assistant
Chief, Fire Marshal, and Fire Inspector.
The Edmonds Fire Department provides
service under contract to
(�^1� the City of Woodway and
the unincorporated area
of Snohomish County in
the Esperance area.
Fire and emerg ency
medical care in southwest Snohomish County is
provided by a network of agencies including
Stevens Hospital and Snohomish County Fite
District 111, and the Cities of Edmonds,
Lynnwood, Mountlake Terrace, and Shoreline.
There is mutual agreement among the service
providers that the personnel and equipment
nearest to an incident will be dispatched
regardless of jurisdiction. This system provides
the best level of service for all citizens who visit,
travel through, or reside in the area.
Following is a breakdown of Fire
Department equipment:
1500 gpm
pumper
4
Aerial
ladder (1)
Aid cars
(4)
Cost
$350 000
1 $850 000
$115,000
Ave. Life
15 ears
20 ears
10 years
Annual
Cost
$93,333
$42,500
$46,000
Dail Cost
$255.71
$116.44
$126.03
Total annual cost $181,833
Total daily cost $498.18
In 1908, Cleveland
became the first large city
to ban the sale and
possession of fireworks
within its city limits.
Edmonds followed suit 85
years later in July of 1993
with an ordinance banning
the sale, use, and
possession of fireworks.
Parks, Recreation, and Cultural Services
provides fun for the entire community!
Seventh and Main has been a center for
learning and leisure since 1891, the year after
Frances Anderson was born. Half of the
Anderson Center is leased to tenants who
provide recreational (ballet, sculpture, martial
arts, etc.) and children's activities (daycare,
Montessori, SnoKing Youth Club, etc.)
The Library Plaza Room is one of the most
popular locations for wedding receptions. The
Plaza Room had 148 reservations in 1998;
Meadowdale Clubhouse had 141 reservations.
Annually, the Park Division facilitates over 100
rentals for weddings and receptions. On an
average, this equals approximately two,
sometimes three weddings per weekend!
Thirty-three percent of all recreation
program fees collected in 1998 were by
Visa/MasterCard.
Edmonds has 20 City parks consisting of a
total of 231 acres. Between April and
September, the Parks Division provided over
257 picnic rentals to groups at City Park. It not
only is the most popular park, but also the
oldest, with community use recorded prior to the
. 1930s. City Park shelters can be
reserved by calling Parks and
Recreation at 771-0230 after
February first.
Dog owners can allow their
pets off -leash on the beach at
the south end of Marina Park.
Don't forget to bring your
pooper scooper and bag! Other City parks where
dogs are allowed (only in areas that are marked
and where leash and scoop laws are in effect)
are: Yost Park, Sierra Park, Pine Ridge Park,
Maplewood Park, City Park, Mathay-Ballinger
Park, and Seaview Park
Yost Pool swim team had 130 swimmers in
1998. They swam an average of 30 laps per day
for 40 days, equal to 132,000 laps, or 1,875
miles! Yost Pool holds
on average 250,000
gallons of water. The V
pool annually hosts over
40,000 visitors from
Memorial Day to Labor /
Day weekend.
Over 4,000 people
attended the Arts Commission Sunday Concerts
in the Park and Thursday Family Concerts last
summer. The park concerts attract local residents
of all ages as well as visitors from all over
greater King and Snohomish Counties.
Thirty-five young people (13 to 16 year
olds) in the community volunteered over 4,000
hours helping over 450 younger children
registered in Parks and Recreation Summer Day
Camps, Preschools, and swim lesson in 1998.
Twenty-eight children received Youth
Scholarships to participate in Parks and
Recreation activities in 1998. Most of the
scholarship funds were raised by other children!
It is estimated that the City's
flower program —hanging
baskets and corner parks —will
cost approximately $60,000 in
1998, including labor.
Edmonds Parks, Recreation,
and Cultural Services Department
partnered with approximately 30 community
organizations in 1998 for special events and
projects.
The Arts Commission sponsored the 13"'
Annual Write on the Sound Writers'
Conference, which brought together over 180
writers from the greater Northwest region to
participate in 32 different sessions.
The newest public art sculptures in Edmonds
is a bronze sculpture called "Beach Sound" by
Robert Cooke. The $70,000 sculpture was a gift
from the Edmonds Arts Festival Museum to the
City.
Did mokmowa
Cigarette butts are the number one
litter problem on Edmonds beaches, which
are designated as marine sanctuaries.
Over 500 butts were collected in an hour
during a recent beach cleanup.
There are approximately 125 garbage
cans throughout the park system and
downtown area during our peak use
periods. It costs approximately $9,000
per year to dispose of park trash, not
including staff labor.
Parks and Recreatlon , , ,
the benefits are endlessl
Cutting a tree? Call us first!
Before you cut a tree down on your
property, call the City's Planning Division at
771-0220. Some areas of the City are required to
obtain a permit prior to removal of trees.
Generally, sites that require permits prior to tree
removal include steep slopes,
properties that are capable of being
subdivided, and areas adjacent to
streams and wetlands. Please call
first to obtain a determination from
the Planning Division prior to any
removal.
Where does it all go?
Out of the property taxes you pay as an
Edmonds landowner, only 21.97 percent actually
goes into the City coffers. The rest is dispersed
to the Port, County, hospital, and schools as
follows:
City (special) 2.00%
City (EMS) 3.68%
City (regular) 16.29%
21.97%
Port 1.72%
County 11.27%
Hospital 2.84%
Schools (local) 36.30%
Schools (state) 25.90%
Total 100.00%
1 The City of Edmonds
10, subsidizes various outside agencies
in the City every year. In 1998, the
following amounts were paid to
outside agencies from the general
fund:
Boys and Girls Club $550
Edmonds Alliance for Economic
Development $15,000
South County Senior Center $35,000
Additional subsidies were paid out of 1998
hotel/motel taxes to:
Edmonds Alliance for Economic
Development $11,256
Snohomish Co. Visitors
Bureau $5,332
Show me the license!
If someone knocks on your door to sell a
product or service to you, be sure to ask to see
his or her City of Edmonds Solicitor's License.
The City Code requires solicitors to carry their
license. The City currently issues over 1,700
business licenses. This includes businesses
located in commercial areas, as r
well as businesses operated from
homes.
Fi
Wish you had a direct line to City Hall?
The Citizen Liaison Program is part of the
City's efforts to build positive relationships
between its citizens and their government. The
program is designed to provide a reliable point
of contact to answer questions, access services,
or, if necessary, assist in problem resolution. It
was established to ensure every
person having contact with the
City receives the best services
possible. You can submit a concern
to the Citizen Liaison by accessing
our City web site and going to "Citizen Liaison,"
then "How to submit a problem." You may also
talk to the Citizen Liaison directly by calling
775-7741, or faxing us at 771-0252.
Edmonds is "virtually" at your fingertips
There's lots of interesting information that
you can find on our web site. Go to
http://ci.edi-nonds.wa.us and access
information on everything from City Council
minutes, calendar events, City maps, winter
storm readiness, and lots more! You can also
visit Virtual Edmonds on our web site to see a
three-dimensional computer model for
downtown Edmonds.
The Virtual Edmonds i
Project is a collaborative
project between the City
and the Community and 4F J
Environmental Design and i
Simulation Lab at the
University of Washington.
Students of the Virtual
Environment class began
construction of the base model, which included a
presentation to the City Council and City
officials last June. Phase II of the project is
currently under way.
DAwinword97\factoi ds\factsheetI999.doc
L
r,-V
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OTHER FUNDS
Following is a cross-reference listing for funds other than the 001 General Fund.
This should help you locate these funds with their details and descriptions
in the 1999 Budget Book.
Fund Budget Book
No. Name of Fund Fund Administrator Page No.
002
Cumulative Reserve/General Fund
Administrative Services 300
36
005
Reserve Fire/Aid Vehicle Fund
Fire 500
90
006
Emergency Financial Reserve Fund
Administrative Services 300
36
007
Criminal Justice Activity Fund
Police 400
58
008
Travel/Training/Equipment Fund
Administrative Services 300
36
009
LEOFF Medical Insurance Reserve Fund
Administrative Services 300
36
019
Community Request Grants Fund
City Council 100 _
10
104
Drug Enforcement Fund
Police 400
66
111
Street Fund
Community Services 600
118
112
Combined Street
Construction/Improvement Fund
Community Services 600
146
113
Multimodal Transportation Fund
Community Services 600
148
114
Street Beautification Fund
Community Services 600
148
115
Underground Wiring Fund
Community Services 600
148
116
Building Maintenance Fund
Community Services 600
148
117
Municipal Arts Fund
Community Services 600
150
118
_
Memorial Street Tree Fund
Community Services 600
150
119
Council Contingency Fund
City Council 100
10
120
Hotel/Motel Tax Fund
Administrative Services 300
38
121
Employee Parking Permit Fund
Administrative Services 300
38
122
Edmonds Youth Scholarship Fund
Community Services 600
152
123
Tourism Arts Commission Promotional Fund
Community Services 600
152
124
Off Street Parking Fund
Community Services 600
152
125
Park Acquisition/Improvement Fund
Community Services 600
154
126
Special Capital Fund
Administrative Services 600
154
127
_
Gift Catalog Fund
Community Services 600
154
128
City Enterprise Fund
Office of Mayor 200
19
130
Cemetery Improvement Fund
Community Services 600
156
191
HUD Block Grant Fund
Community Services 600
156
_
325
Capital Improvement Fund
Community Services 600
158
326
Public Safety Building Construction Fund
Community Services 600
158
411
Combined Utility Operation Fund/water-sewer
Combined Utility Operation Fund/Treatment Pt
Community Services 600
Community Services 600
128
142
412
Combined Utility
Construction/Improvement Fund
Community Services 600
158
413
Combined Utility Bond Reserve Fund
Community Services 600
160
414
Capital Improvements Reserve
Community Services 600
162
511
Equipment Rental Fund
Community Services 600
138
Self Insurance Medical Fund
Office of the Mayor 200
19
_520
610
Cemetery Maintenance Fund
Community Services 600
162
617
Firemen's Pension Fund
Fire 500
90
621 Special Library Fund Administrative Services 300 38
623 Sister City Commission Fund Office of Mayor 200 19
D:\winword97\Budget99\OtherFnd.doc
P
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44c 189"
TABLE OF CONTENTS
Readers Guide to the Budget............................................................................... I
BudgetProcess.................................................................................................. V
Listingof Officials.............................................................................................. VI
Boardsand Commissions................................................................................. VII
Organizational Chart........................................................................................ VIII
BudgetOrdinance.............................................................................................. IX
BudgetSummary ............................................................................................. XIII
Comparative Schedule of Budgeted Positions ................................................. XIV
RevenueSummary ........................................................................................... XV
ExpenditureSummary ..................................................................................... XVI
GeneralFund Revenue.......................................................................................1
General Fund Expenditure Summary .................................................................. 6
TY COUNCIL 100
Expenditure Summary ..............................................................................7
Administration...........................................................................................8
Community Request Grants Fund 019....................................................10
Contingency Fund 119............................................................................10
OFFICE OF THE MAYOR 200
Expenditure Summary ............................................................................12
Administration.........................................................................................13
HumanResources..................................................................................13
MunicipalCourt.......................................................................................15
City Enterprise Fund 128........................................................................19
Self Insurance Medical Fund 520...........................................................19
Sister City Commission Fund 623...........................................................19
ADMINISTRATION SERVICES 300
Expenditure Summary ............................................................................21
Administration.........................................................................................
22
Accounting..............................................................................................
22
Information Services...............................................................................
24
CityClerk................................................................................................
26
CityAttorney...........................................................................................28
Non-Departmental...................................................................................
30
Cumulative Reserve/General Fund 002..................................................36
Emergency Financial Reserve Fund 006................................................36
Travel/Training & Equipment Fund 008..................................................36
LEOFF — Medical Insurance Reserve Fund 009.....................................36
Hotel/Motel Tax Fund 120.......................................................................38
Employee Parking Permit Fund 121.......................................................38
Special Library Fund 621........................................................................38
POLICE 400
ExpenditureSummary ...........................................................................A0
Administration.........................................................................................42
Records Manaaement.............................................................................42
Investigation............................................................................................ 44
Patrol...................................................................................................... 46
SpecialOperations.................................................................................. 46
K-9 Unit...................................................................................................48
CrimePrevention....................................................................................48
YouthServices........................................................................................48
Training................................................................................................... 50
Ordinance Enforcement.......................................................................... 50
Traffic...................................................................................................... 52
PropertyManagement............................................................................54
ReserveUnit...........................................................................................54
Security................................................................................................... 54
Criminal Justice Activity Fund 007..........................................................58
Drug Enforcement Fund 104...................................................................66
FIRE 500
ExpenditureSummary ............................................................................73
Administration......................................................................................... 74
FireSuppression.....................................................................................74
FirePrevention & Investigation...............................................................76
Training................................................................................................... 78
Reserves................................................................................................. 78
Emergency Medical Service...................................................................80
FireStation #20......................................................................................82
Accumulative Reserve Fire/Medical Aid Vehicles Fund 005...................90
Firemen's Pension Fund 617..................................................................90
COMMUNITY SERVICES 600
ExpenditureSummary ............................................................................
92
Administration.........................................................................................
93
Combined Street Construction/Improvement Fund 112........................146
Multimodal Transportation Fund 113....................................................148
Street Beautification Fund 114..............................................................148
Underground Wiring Fund 115.........................:....................................148
Building Maintenance Fund 116...........................................................148
Municipal Arts/Public Arts Acquisition Fund 117...................................150
MemorialTree Fund 118.......................................................................150
Edmonds Youth Scholarship Fund 122.................................................152
Tourism Promotional (Arts Commission) Fund 123..............................152
Off -Street Parking Fund 124.................................................................152
Park Acquisition/Improvement Fund 125..............................................154
Special Capital Fund 126........ .................................. :...........................
154
GiftsCatalog Fund 127.........................................................................154
Cemetery Improvement Fund 130........................................................156
Cemetery Improvement Fund 130................................................................156
HUD Block Grant Fund 191
.............................. ....... ..................... ...........
Capital Improvement Fund 325"""
156
....................................................................158
Public Safety Building Construction Fund 326
..................
Combined Utility Construction/Improvement Fund
412.................................158
Combined Utility Bond Reserve Fund 413....................................................160
Capital Improvements Reserve Fund 414
....................................................
Cemetery Maintenance Trust Fund 610
162
.......................................................
Proposed 1999-2000 Capital Improvements Program
162
..................................
164
DEVELOPMENT SERVICES 600
ExpenditureSummary ...................................................................................
97
Administration.................................................................................................
Planning........................................................................................................
98
BuildingInspection
100
........................................................................................
Engineering...................................................................................................
102
104
PARKS AND RECREATION 600
ExpenditureSummary ..................................................................................106
Administration...............................................................................................107
RecreationServices
......................................................................................
ParksMaintenance
107
.......................................................................................111
PUBLIC WORKS 600
ExpenditureSummary ..................................................................................113
Administration...............................................................................................114
Facilities Maintenance
..................................................................................116
StreetFund 111............................................................................................118
Combined Utility Fund 411
............................................................................128
DrainageDivision
....................................................................................130
WaterDivision
.........................................................................................132
SewerDivision.........................................................................................134
Treatment Plant Division
..........................................................................142
Equipment Rental Fund 511
..........................................................................138
OTHER INFORMATION
BudgetingProcess........................................................................................
170
Zero -Base Budgeting Process
......................................................................
Zero -Base Budgeting Process (Graph)
171
.........................................................172
Zero -Base Budgeting Timeline
.....................................................................
CostCenter Groupings
173
.................................................................................
174
Cost Center Summary Form.........................................................................175
Cost Center Detail Form
...............................................................................
Cost Center Summary Form (Supporting Information).................................177
176
BARS Account Level Form...........................................................................178
Budgeting Process Illustration
......................................................................179
Glossaryof Terms
........................................................................................182
117 n
-1,0c 1$9"
CITY OF EDMONDS 1999 BUDGET
Reader's Guide to the Budget
Overview
The budget is a financial plan for the City, presenting a forecast of expected resources and the
manner in which those resources will be managed during the fiscal year. This plan is
communicated in the budget document in several different ways, employing a variety of financial
tables, graphs and narratives. Summary information is provided first in various formats, followed
by more detailed data at the fund level. General Fund detail is provided at the department level.
The Reader's Guide is provided to highlight the kinds of information contained in the various
sections of the budget and to inform the reader where particular information may be found.
Each major section is outlined below.
Introduction
The Introduction Section provides the City organizational structure, a directory of City officials
and a membership listing of the various Boards and Commissions.
Budget Message
The budget message provides an overview of the entire budget, articulating the issues and
priorities of the official making budget recommendations.
Budget Ordinances
This section contains the two ordinances adopted by the City Council that finalizes the budget
process. The first ordinance presented implements the budget, setting forth estimated
revenues, appropriations and beginning and ending fund balances. The second ordinance sets
the regular ad valorem levy for all taxable property situated within the boundaries of the City.
Budget Process/Policies
This section of the 1999 Budget begins with a budget preparation calendar outlining the budget
process and time schedule. Narratives on budget policies and budget related financial
management policies follow, providing the reader with a summary of the framework used to
develop budged proposals in line with the needs and issues of the community.
Budget by Fund
The General Fund Section is divided into separate departments. Each department section
begins with a detailed organizational chart. Next, is a summary page which includes a narrative
describing the basic objective of the department. Included at the top of the summary are the
budget figures for various services provided as well as those for all other Funds for which the
Director is accountable and responsible. Expenditure information by classification type for 1997
and 1998 for the department is followed by expenditure line item detail for each department,
providing prior year comparison data.
P: Reports:99B udgt: Guide
CITY OF EDMONDS 1999 BUDGET
Reader's Guide to the Budget
The other funds are displayed in a summary manner. Each fund section only provides revenue
line item detail and expenditure line item detail without a lot of narrative detail.
The budget document contains data identifying specific revenue and expenditure accounts. The
data in the budget is presented in line item format. Revenues and expenditures are assigned an
account number in accordance with the State mandated Budgeting, Accounting and Reporting
System (BARS). An example of a typical revenue account and a typical expenditure account is
presented below:
Revenue Account: 001.322.10.01.000
001 = The first three number identify the fund into which the revenue is placed (001 =
General Fund).
322 = The second three numbers identify the generic revenue source (322 = Non -
Business Licenses and Permits).
10 = The two numbers identify the specific revenue source (10 = Buildings, Structures
and Equipment Permits).
01 - These two numbers are optional and the City uses them to further identify specific
revenue sources (01 = Building Permits).
000 The last three numbers are also optional and are used if the City wants to further
identify the revenue source. They relate to the two numbers which identify the
specific revenue source.
Expenditure Account: 001.000.04.514.23.31.008
001 = The first three numbers identify the fund from which the expenditure will be made
(001 = General Fund).
000 These three numbers are used to identify a group of interdependent, closely
related activities contributing to a common objective or a group of allied objectives.
Program numbers are determined by each entity. This field is not used for this
particular expenditure account.
04 The next two numbers identify the city department responsible for the expenditure
(04 = Finance Department).
514 = The next three numbers identify the service being provided by the department (514
= Financial and Records Services).
II
P: Reports:99Budgt:Guide
CITY OF EDMONDS 1999 BUDGET
Reader's Guide to the Budget
23 The next two numbers identify the specific activity being performed (23 =
Budgeting and Accounting Services).
31 = The next two numbers identify the type of expenditure to be made (31 = Supplies).
008 = The last three numbers identify the specific expenditure (008 = Office and
Operating Supplies). These three numbers are applicable only to this expenditure
account and relate to the previous two numbers which identify the type of
expenditure.
The sixth set of numbers in the above example identifying the specific activity being performed
are called the object. The chart below lists the available objects that can be used to explain the
category of appropriation. For example, in the appropriation line item
001.000.04.514.23.31.008, the "31" is the object that identifies this expenditure as Supplies.
Object #
Description of Object #
10's
SALARIES AND WAGES. Includes all full time and part time wages and
overtime.
PERSONNEL BENEFITS. Includes pension and disability payments
20's
made on behalf of employees. This includes Medicare, Social Security,
Deferred Compensation, Unemployment, and Worker's Compensation.
SUPPLIES. Includes office and operating supplies. Power, water and
30's
gas purchased for resale, items purchased for inventory or resale and
small tools and minor equipment.
OTHER SERVICES AND CHARGES. All professional services,
40's
communications, travel, advertising, conferences, rentals and leases,
insurance, utility services and repairs and maintenance charges.
INTERGOVERNMENTAL SERVICES AND TAXES. Intergovernmental
50's
professional services, intergovernmental subsidies from Federal Funds,
interfund taxes and operating assessments, interfund subsidies, interfund
contributed capital and fund close-outs.
III
P: Reports:99Budgt:Guide
CITY OF EDMONDS 1999 BUDGET
Reader's Guide to the Budget
Object #
Description of Object #
CAPITAL OUTLAY. Land, buildings and structures, other improvements,
60's
machinery and equipment, construction projects and capitalized rentals
and leases.
DEBT SERVICE: PRINCIPAL. Includes General Obligation Bonds,
70's
Revenue Bonds, Special Assessment Bonds, and Revenue Warrants.
Also includes capital leases and installment purchases, anticipation
notes, intergovernmental loans and other debt.
DEBT SERVICE: INTEREST AND RELATED COSTS. Interest on short
80's
and long term debt, debt issue costs, debt registration costs and other
debt service costs.
INTERFUND PAYMENTS FOR SERVICES. Includes professional
90's
services, communications, supplies and insurance.
OTHER INFORMATION
The other information tab provides an example of a cost center, which is the basis for modified
zero -base budgeting, a glossary of commonly used budget terms and other general information.
IV
P: Reports:9913udgt: Guide
BUDGET PROCESS
The budget document is developed in a manner to study and review the direction of the City of Edmonds. This
document outlines the manner in which financial resources will be managed during the fiscal year. The course
the City is taking can be changed through the allocation of resources. The major groups that participate in the
budget process are the Mayor, City Council, Department Directors, Managers and interested Edmonds
citizens.
The budget document is read by a diverse audience. The budget must describe clearly and completely the
nature and scope of policies, plans and programs for the year. The budget document is an opportunity for the
public to acquire background information necessary to provide meaningful comment and feedback to members
of the City Council and City staff during the year. The City of Edmonds budget process is designed to provide
the essential structure for the financial planning, control and evaluation process of government, presenting a
forecast of expected resources and the purposeful distribution of those resources. Once adopted, the budget is
a formal expression of public policy on the City's objectives and priorities and on how resources will be
provided to meet those objectives.
The budget process and time limits are established by state law. The calendar for the City of Edmonds 1999
Budget is as follows:
BUDGET PROCESS STEPS MAY SEPT OCT NOV DEC
1. Mayor's budget form for citizen input.
2. Estimates of revenue and expenditures prepared by
departments
3. Estimates submitted to Finance Department for
,
compilation
v
4. Mayor reviews requests
G
5. Mayor's Preliminary Budget prepared and filed with
City Clerk
�'•��
6. City Clerk publishes notice of Preliminary Budget and
??;
� a:
public hearing
•Y
� is
7. City Council conducts budget hearings
S. Copies of Preliminary Budget are made available to the
public
9. City Clerk publishes notice of public licaring on
'r
.�
Final Budget
10. Final hearing begins by first Monday in December
and concludes by 31st
11. Council adopts balanced Final Budget
The financial aspects of the budget are monitored in regular monthly reports issued by the Finance Department
comparing actual expenditures and revenues with the budget. In these reports, financial data is presented at
the same level of detail as the final budget. The budget can be changed (amended) at any time after it is
adopted by the City Council passing another ordinance in an open public meeting. The budget is reviewed
during the year to identify any adjustments.
P:Reports:99Budgt:Process V
C-
ED A,r
-( rl 1 g9\3
LISTING OF OFFICIALS
ELECTED
MAYOR............................................................................ BARBARA S. FAHEY
CITY COUNCIL PRESIDENT ............................................ GARY HAAKENSON
CITY COUNCIL........................................................................DAVE EARLING
TOM MILLER
JOHN NORDQUIST
MICHAEL PLUNKETT
DICK VAN HOLLEBEKE
JIM WHITE
APPOINTED
ADMINISTRATIVE SERVICES DIRECTOR ......................... PEGGY HETZLER
COMMUNITY SERVICES DIRECTOR ............................................
PAUL MAR
DEVELOPMENT SERVICES DIRECTOR .....................................
RAY MILLER
FIRE CHIEF (INTERIM)..........................................................
RON HAWORTH
HUMAN RESOURCES DIRECTOR .......................................
BRENT HUNTER
PARKS AND RECREATION DIRECTOR ...............................
ARVILLA OHLDE
POLICE CHIEF........................................................................
ROBIN HICKOK
PUBLIC WORKS DIRECTOR .....................................................
NOEL MILLER
CITYCLERK.............................................................................
SANDY CHASE
CITYENGINEER..........................................................................JIM
WALKER
PLANNING MANAGER.................................................................
ROB CHAVE
WASTEWATER TREATMENT PLANT MANAGER ....................
STEVE KOHO
MUNICIPAL COURT JUDGE ................................. ...........
STEPHEN CONROY
Ibc d:\winword97\Budget99\Listing of Officials
VI
Boards and Commissions
Architectural Design Board
Members appointed by the Mayor, subject to
confirmation by the City Council. Term length
is four years. The Board meets on the 1st &
3rd Wednesdays of each month at 7 p.m.
Arts Commission
Members appointed by the Mayor, subject to
confirmation by the City Council. Term length
is four years. The Commission meets on the
1st Monday of each month at 6 p.m.
Cemetery Board
Library Board
Members appointed by the Mayor. Term
length is five years. The Board meets on the
3rd Monday of every other month at 7:00 p.m.
Paid Firefighters Pension Board
The Mayor, City Clerk, and Administrative
Services Director serve as permanent
members of this board with two regularly
employed firefighters elected by secret ballot
of the firefighters. Term length for the
firefighters is two years.
Planning Board
Members appointed by the Mayor. Term Members appointed by the Mayor, subject to
length is four years. The Board meets on the confirmation by the City Council. Term length
3rd Thursday of each month at 4 p.m. is four years. The Board meets on the 2nd and
4th Wednesdays of each month at 7 p.m.
Civil Service Commission
Members appointed by the Mayor. Term
length is six years. The Commission meets on
the 1st Monday of each month at 7 p.m.
Sister City Commission
Members appointed by the Mayor, subject to
confirmation by the City Council. Term length
is for three years. The Commission meets the
4th Monday of each month at 7 p.m.
Disability Board
The Board includes two members of the City Council appointed by the Mayor; one firefighter
elected by the Fire Department; one law enforcement officer elected by the Police Department;
and one member from the public at large who resides within the City of Edmonds appointed by
the other four Boardmembers. The Board meets on the 3rd Thursday of each month at 8 a.m.
dm VII
d:\WInword\Budget99\BdsUst
WHEREAS, the City Council did meet on November 24 , 1998 which was
on or before the first Monday of the month next preceding the beginning of the ensuing fiscal
year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who
appeared for or against any part of said budget, and
WHEREAS, following the conclusion of said hearing the City Council made such
adoptions and changes as it deemed necessary and proper, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO
ORDAIN AS FOLLOWS:
Section 1. The final budget for the fiscal year 1999, a copy of which has been
and now is on file with the office of the City Clerk, by this reference is hereby incorporated
herein as if set forth in full and said final budget shall be and the same is hereby adopted in full.
Section 2. Attached hereto and identified as Exhibit A, in summary form, are
the totals of estimated revenues and appropriations for each separate fund and the aggregate
totals for all such funds combined, and by this reference said Exhibit A is incorporated herein
as if set forth in full. The Finance Director is authorized to include year-end cash balances in
the final budget document as determined at the close of the fiscal year.
Section 3. A complete copy of the final budget for 1999, as adopted, together
with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of
Municipal Corporations of the office of the State Auditor and to the Association of Washington
Cities.
Section 4. The Mayor or her designee is hereby requested and required as a
condition of approval of the 1999 budget and future annual budgets to prepare monthly a report
213268.1
X
for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue
projections approved in the annual budget. This report shall conform to the City Council
designated format established in 1994.
Section 5. This ordinance is a legislative act delegated by statute to the City
Council of the City of Edmonds, is not subject to referendum and shall take effect January 1,
1999.
APPROVED:
MAYOR BARBARA S. FAHEY
ATTEST/AUTHENTICATE:
2
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY d ;L
W. SCOTt SNYDER
FILED WITH THE CITY CLERK: 12/11 /98
PASSED BY THE CITY COUNCIL: 12/15/98
PUBLISHED: 12 / 20 /98
EFFECTIVE DATE: _ 01 /01 /99
ORDINANCE NO. 3237
213268.1
XI
SUMMARY OF ORDINANCE NO. 3237
of the City of Edmonds, Washington
On the 15th day of December_, 1998, the City Council of the City of Edmonds,
passed Ordinance No. 3237 A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL
BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1999,
PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE
SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 16th day of Decembei , 1998
CITY CLERK, SANDRA S. CHASE
XII
EXHIBIT A
BUDGET SUMMARY
1999
1999
1999
FUND
FUND
BEGINNING
+ REVENUE
- EXPENDITURES =
ENDING
NO.
DESCRIPTION
CASH
CASH
001
General Fund
$1,563,040
$19,683,860
$20,836,110
$410,790
002
Cumulative Reserve/Gen. Fund
251,320
13,000
13,000
251,320
005
Reserve Fire/Aid Vehicle Fund
545,560
151,500
175,000
522,060
006
Emergency Financial Reserve Fund
1,207,700
142,000
0
1,349,700
007
Criminal Justice Activity Fund
317,600
444,260
483,960
277,900
008
Travel/Training & Equipment Fund
39,520
241,440
280,960
0
009
LEOFF-Medical Insurance Reserve Fund
192,040
4,000
0
196,040
019
Community Request Grants Fund
0
20,000
20,000
0
104
Drug Enforcement Fund
42,870
23,500
31,680
34,690
111
Street Fund
188,430
908,070
1,049,540
46,960
112
Combined Street Const./Imprv. Fund
2,045,630
834,500
1,880,950
999,180
113
Mulitimodal Transportation Fund
33,390
516,610
550,000
0
114
Street Beautification Fund
11,270
500
0
11,770
115
Underground Wiring Fund
90
0
0
90
116
Building Maintenance Fund
213,040
112,000
268,500
56,540
117
Municipal Arts Fund
81,940
53,700
80,650
54,990
118
Memorial Street Tree Fund
11,230
400
0
11,630
119
Council Contingency Fund
126,200
210,980
0
337,180
120
Hotel/Motel Tax Fund
45,360
56,800
64,000
38,160
121
Employee Parking Permit Fund
17,290
5,000
1,000
21,290
122
Youth Scholarship Fund
10,210
5,000
5,000
10,210
123
Tourism Arts Comm. Promotional Fund
27,450
28,150
30,870
24,730
124
Off Street Parking Fund
88,730
18,000
12,000
94,730
125
Park Acquisition/Improvement Fund
969,860
718,000
1,625,500
62,360
126
Special Capital Fund
143,670
550,000
538,420
155,250
127
Gift Catalog Fund
82,920
6,900
1,750
88,070
128
City Enterprise Fund
7,500
0
0
7,500
130
Cemetery Improvement Fund
219,410
122,300
318,920
22,790
325
Capital Improvement Fund
114,230
1,590,550
1,694,050
10,730
326
Public Safety Building Construction Fund
6,435,430
907,260
6,191,260
1,151,430
411
Combined Utility Operation Fund
3,463,930
10,033,060
9,805,620
3,691,370
412
Combined Utility Const./Imprv. Fund
1,244,130
1,100,000
1,346,000
998,130
413
Combined Utility Bond Reserve Fund
2,150,110
1,900,270
1,883,630
2,166,750
414
Capital Improvements Reserve
1,049,530
348,370
968,000
429,900
511
Equipment Rental Fund
2,390,830
709,190
1,221,740
1,878,280
520
Self -Insurance Medical Fund
164,520
1,522,000
1,485,000
201,520
610
Cemetery Maintenance Fund
384,720
17,730
0
402,450
617
Firemen's Pension Fund
496,390
47,740
31,500
512,630
621
Special Library Fund
8,390
380
100
8,670
623
Sister City Commission Fund
15.930
45,250
50,000
11,180
TOTALS $26,401,410 $43,092,270 $52,944,710 $16,548,970
Exbta99 xls
X I I I
CITY OF EDMONDS
COMPARATIVE SCHEDULE OF BUDGETED POSITIONS
For the Years 1993 - 1999
ELECTED OFFICIALS: Mayor and Seven Councilmembers
GENERAL FUND:
DEPARTMENT
1993
1994
1995
1996
1997
1998
1999
City Council -Council Assistant
.75
.75
.5
.5
.5
.5
.5
Office of the Mayor (includes Mayor)
2
2
2
2
2
2.5
2.5
Human Resources
2
2
2
2
2
2.5
2.5
Municipal Court
4
4
4
4
4
5
5
Court Criminal Justice Funding
1
1
1
1
1
1
1
Administrative Services
Accounting & Information Svcs. *
10
11
11
11
11
11
11
City Clerk
3
4
4
4
4
6
6
Police
40
41
46
58
58
63
64
Stevens Hospital Security Contract
6
6
6
6
7
7
7
Police Criminal Justice Funding
8
8
5
0
0
0
0
Drug Enforcement Fund
0
0
0
0
0
0
0
Fire
29
29
29
29
41
41
41
Community Services
5
5
5
5
5
4
2
Development Services
19
19
19
20
21
23.5
27.5
Parks & Recreation
6
6
7
7
7
8.5
8.5
Grounds Maintenance
10
10
10
10
10
11
11
Public Works Administration
3
3
4
4
4
4
4
Facilities
14
14
11
11
12
13
12
SUBTOTAL
158.75
161.75
166.5
174.5 189.5
202.5
205.5
S_T.R._EL UNO
11
11
11
12
12
13
14
CEMETERY
1
1
1
1
1
1
1
WATER/SE F.B FUND:
Water
9
9
9
9
9
9
9
Sewer
7
7
7
7
7
7
9
Treatment Plant
16
J7
17
1I
16
SUBTOTAL
32
33
33
33
33
33
34
a
3
4
4
4
4
4
TOTAL
205.75
209.75
215.5
ZMA Z29.5
2
238.3
1999 Budgeted
CITY
Population
Positions (FT)
Citizens:Employee
Mountlake Terrace (2)
20,360
131
155 1
Edmonds
38,610
259
149 1
Kirkland
44,220
349
127 1
Mercer Island
21,500
170
126 1
Lynnwood
33,110
310
107 1
Bremerton
37,260
359
104 1
NOTE:
* The Water/Sewer Utility Billing Clerk's position is budgeted under Sewer, but the person is located in City Hall
and supervised by the Accounting Manager.
xiv
P:Repo,1.:99Budg1:P situ 128/99
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REVENUE DETAIL
Department:
Fund:
Fund. No.:
REVENUE
GENERA.
001
Account
Number Description
Receipted Budget
1998 1998
% Receipted Budget
To Budget 1999
Budget to Actual
308.00.00
BEGINNING CASH
$1,362,243
$1,364,730
100%
$1,563,040
$200,797
15%
TAXES
311.10.00
Property (Regular)
$5,715,415
$5,683,000
101 %
$6,290,850
$575,435
10%
311.10.01
Property (EMS)
1,287,310
1,308,000
98%
1,385,530
98,220
8%
313.10.00
Sales (Retail)
3,935,761
3,409,500
115%
3;449,760
(486,001)
-12%
316,43.00
Gas Utility (5-3/4%)
278,068
362,330
77%
364,000
85,932
31 %
316.46.00
TV Cable (5%)
209,580
202,610
103%
227,900
18,320
9 %
316.47.00
Telephone Utility (5-3/4%)
652,898
684,530
95%
723,330
70,432
11 %
316.51.00
Electric Utility (6%)
891,142
967,770
92%
1,001,030
109,888
12%
317.00.00
Wtr. Util. Srchrg, (5-3/4%)
167,641
- 189,000
89%
204,120
36,479
22%
317.20.00
Leasehold Excise
85,194
110,000
77%
121,000
35,806
42%
317.50.00
Gambling
297,552
35M
85%
377,800
K248
27%
TOTALTAXES
$13,520,561
$13,266,740
102%
$14,145,320
$624,759
5%
LICENSING & PERMITS
321.70.00
Amusement
$8,290
$9,400
88%
$8,300
$10
0%
321.80.00
Business Lic. Penalty
1,615
1,250
129%
1,650
35
2%
321.90.00
Business License
57,103
53,900
106%
54,000
(3,103)
-5%
321.91.00
Business Fire Permits
525
500
105%
600
75
14%
321.92.00
Garbage Utility Franchise
10,062
9,600
105%
9,650
(412)
4%
322.10.00
Building Permits
345,854
296,000
117%
381,830
35,976
10%
322.30.00
Animal License
12,959
11,500
113%
11,500
(1,459)
-11%
322.40.00
Street&Curb Permits
15,305
13,000
118%
13,500
(1,805)
-12%
322.90.00
Non -Bus. Lic. Permits
5,514
7,000
79%
7,400
1,886
34%
TOTAL LICENSING & PERMITS
$457,227
$402,150
114%
$488,430
$31,203
7%
INTERGOVERNMENTAL
331.22.00
Federal COPSFAST Grant
$225,000
$156,250
144%
$150,000
($75,000)
-33%
333.11.30
Env./Beach Ranger Grant
0
2,000
0%
3,000
3,000
0%
334.00.00
State Grants - Other
11,352
21,400
53%
4,000
(7,352)
-65%
334.04.20
Growth Management Grant
0
9,000
0%
0
0
0%
334.04.40
Stevens Healthcare Grant
0
25,000
0%
26,000
26,000
0%
335.00.81
Mobile Home/Trlr. Excise
11,117
11,260
99%
11,560
443
4%
335.00.83
Motor Vehicle Excise Tax
482,765
460,400
105%
502,700
19,935
4%
335.00.91
PUD Privilege Tax
108,841
104,000
105%
105,100
(3,741)
-3%
336.00.85
Equalization Sales Tax
391,633
388,000
101%
485,780
94,147
24%
336.06.94
Liquor Excise Tax
115,249
112,080
103%
116,620
1,371
1 %
336.06.95
Liquor Board Profits
275,181
196,360
140%
231,640
(43,541)
-16%
337.07.10
Recycle Grants
26,516
41,150
64%
42,000
15,484
58%
337.07.30
Interlocal Commute Trip
980
1,000
98%
0
(980)
-100%
338.21.00
LawProtection- Hospital
343,310
352,000
98%
355,000
11,690
3%
338.22.00
Fire Protection -Wdwy.
150,050
152,830
98%
169,200
19,150
13%
338.23.00
Fire Protection - Dist. #1
186,453
165,000
113%
213,000
26,547
14%
338.24.00
Campus Safety- Sch.Dist.
15,543
17,400
89%
16,500
957
6%
338.25.00
Law Protection - Wdwy,
11,813
0
0%
12,000
187
2%
338.26.00
SN OCOM Acctng. Serv.
19,655
20,000
98%
20,000
345
2%
338.27.00
Ord. Enforcemt. MtlkTerr
221924
25,000
92%
25,700
2,776
12%
TOTAL INTERGOVERNMENTAL
$2,398,382
$2,260,130
106%
$2,489,800
$91,418
4%
-1
-
D:Pm6Data:
GenFd99
Crt'y of=Edrrrtonds Organize-t�ivrai Chart
Electorate
Council
Mayor
Municipal
Court
r
Court
Administrator
community
S e rviCeS
• CIP Admin.
•.-Special Assist.
to Mayor
• Community
Relations
• Special Projects
Coordination
/ ' IN.
/ I \
\ / I \
Development::::_:: Public Parks and
Services ' Works recreation
I - _M�
• Planning • Facilities
• Building • Streets
• Engineering • Water and Sewer
• Equipment Rental
• Treatment Plant
Administrative
Services
c Accounting
Info. Service0
City Cleric
.....
police
Department
• Parks Maintenance • Investigation
• Patrol
• Other Services
Human
Resources
• Employment
• Employee Records
• Training/Dev.
• Labor Relations
• Salary/Benefit
Administration
• Civil Service/
Disability Board
• Policy Dev.
• Self -Ins. Med. Plan
Fire
Department
• Suppression
• Prevention
• Emerg.Med.Serv-
Note: All eight Directors report to the Mayor. Community Services, Administrative Services, and Human Resources provide
support to all other departments as well as the community. Budgets for Mayor's Administration, Human Resources, and Munici-
pal Court are reported in the Mayor's section of the budget.
P:Reports:99Budgt: CityOrg
0006.030.004
WSS/gjz
10/15/98
ORDINANCE NO. 3237
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING THE FINAL BUDGET OF THE
CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1,
1999, PROVIDING FOR MONTHLY REVENUE REPORTS
AND FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE.
WHEREAS, on or before the first business day in the third month prior to the
beginning of the fiscal year of 1999, the City Clerk submitted to the Mayor the estimates of
revenues and expenditures for the next fiscal year as required by law, and
WHEREAS, the Mayor reviewed the estimates and made such revisions and/or
additions as deemed advisable and prior to sixty days before January 1, 1999, filed the said
revised preliminary budget with the City Clerk together with a budget message, as
recommendation for the final budget, and
WHEREAS, the City Clerk provided sufficient copies of such preliminary budget
and budget message to meet the reasonable demands of taxpayers therefore and published and
posted notice of filing and the availability of said preliminary budget together with the date of
a public hearing for the purpose of fixing a final budget, all as required by the law, and
WHEREAS, the City Council scheduled hearings on the preliminary budget for
the purpose of providing information regarding estimates and programs, and
213268.1
IX
Department: REVENUE
Fund: GENERAL
Fund No.: 001
NARRATIVE
TAXES
The largest single source of revenue is property taxes, which make up almost 40% of all revenues. Due to limitations imposed by the State
legislature, revenue from regular property taxes cannot exceed 106% any one year. The EMS levy rate is limited to 50 cents per $1,000 of
assessed property valuation. The City has been limited to 45 cents by the vote of the people in March of 1992; however voters increased the
level to 50 cents on September 19, 1997. Sales tax revenues generally increase about 4%. The larger increase in 1998 is attributed to
businesses that annexed into the City, construction of the new high school, remodel of an elementary school and restoration of the marina. The
same for utility taxes which are limited to 6% except for the Water Utility Surcharge. This budget proposes the common increase in property
tax revenues of 106% and an income in EMS levy rate to 50 cents. These increases are needed to pay for the increase in Public Safety budgets.
LICENSES AND PERMITS
License and permit activities are user fees that are derived from various regulatory activities of the City. The bulk of the revenue is derived from
building construction activities. Since this activity is dependent upon new construction it can be an unstable source of revenue. This source of
revenue has been increasing fairly well over the past few years.
INTERGOVERNMENTAL
This revenue source is made up of three major categories: (1) grants, (2) state shared revenues and (3) interagency contracts. Grants consist
of both State and Federal monies. State collected revenues are shared with all cities on the basis of per capita distributions. These revenues
are derived from three main sources: liquor sales, gasoline taxes and motor vehicle excise taxes. Interagency contracts exist with Stevens
Hospital for police security; Town of Woodway for fire/emergency medical services; Fire District #1 for fire/emergency medical services and
Edmonds School District for campus protection at Edmonds/Woodway High School. Sales Tax Equalization revenues has fluctuated the last
few years due to many areas incorporating. Revenue has significantly declined this past year primarily due to the need to spread these revenues
over a larger population as areas incorporate into cities. This one source makes up 2% of revenues for 1999, down from 5% in 1997. This
represents a drop in dollars of $507,127.
-2-
D:Pm6Data:GenFd99
REVENUE DETAIL
Department:
Fund:
Fund. No.:
Account
Number
REVENUE
GENERAL
001
Receipted
Description 1998
Budget %Receipted Budget Budget to Actual
1998 To Budge 1999 $
CHARGES FOR SERVICES
341.50.00
Sale of Maps & Books
$2,182
$100
218%
$0
($2,182)
-100%
342.20.00
Fire Training Classes
1,825
0
0%
0
(1,825)
-100%
342.30.00
Chargesfor Home Detention
1,740
2,000
87%
1,500
(240)
-14%
342.40.00
Inspectionfees
1,694
1,700
100%
2,000
306
18%
343.20.00
Eng. Fees/Charges
39;106
20,000
196%
22,000
(17,106)
-44%
343.83.00
Storm Drainage Fees
2,085
3,500
60%
3,500
1,415
68%
343.93.00
Animal Control Shelter Fee
4,916
3,700
133%
3,900
(1,016)
-21%
345.81.00
Zoning/Subdivision Fee
23,072
20,480
113%
41,000
17,928
78%
345.83.00
Platlnsp./Plan Check
206,605
127,000
163%
170,000
(36,605)
-18%
345.86.00
Cert/Photo/Rec Srch Fee
5,591
4,000
140%
7,000
1,409
25%
345.88.00
S.E.P.A. Review
5,370
4,000
134%
5,000
(370)
-7%
345.89,00
Shoreline Mngmnt. Permit
117
1,000
12%
1,100
983
840%
347.30.00
Swim Pool Entrance Fee
49,819
46,000
108%
47,700
(2,119)
-4%
347.31.00
Swim Pool Locker Fee
1,980
900
220%
900
(1,080)
-55%
347,32.00
Swim Pool Class Fee
38,942
47,000
83%
48,000
9,058
23%
347.60.00
Recreation Program Fee
557,368
542,500
103%
550,500
(6,868)
-1 %
347.61.00
Fitness Activities
3,107
4,000
78%
4,500
1,393
45%
349.18.00
Overhead Chg. to Utility
516,000
516,000
100%
617,280
101,280
20%
349.95.91
Interfund Services
63.804
71200
90%
66.250
2,446
4%
TOTAL CHGS. FOR SVCS.
$1,525,323
$1,415,980
108%
$1,592,130
$66,807
4%
FINES & FORFEITURES
341.31.00
Recording of Legal Doc.
$1,142
$1,200
95%
$500
($642)
-56%
338.12.00
Shared Court Costs
8,500
5,810
146%
13,000
4,500
53%
341.32.00
Warrant Fees
4,982
12,000
42%
4,000
(982)
-20%
341.62.00
Cou rt Fees for Photocopies
293
300
98%
350
57
19%
342.33.00
Probation Charges
26,741
20,000
134%
150,000
123,259
461 %
342.37.00
Booking Fees
1,776
2,000
89%
1,000
(776)
-44%
352.30.00
Proof of Ins. Penalty
8,663
6,000
144%
9,500
837
10%
353.10.00
Traffic Infraction Penalties
292,965
302,900
97%
310,000
17,035
6%
353.70.00
Non -Park, Infrac. Penalties
640
50
1280%
1,500
860
134%
354.00.00
Parking Infraction Penalties
17,866
11,000
162%
22,500
4,634
26%
355.20.00
DWI Penalty
22,079
28,000
79%
15,000
(7,079)
-32%
355.80.00
Crim,Traffic Misdemeanor
73,035
78,000
94%
30,000
(43,035)
-59%
356,50.03
Investigative Drug Buy
12
150
8 %
50
38
317%
356.90.00
Non -Traffic Misdemeanor
32,394
60,000
54%
20,000
(12,394)
-38%
357.30.00
Criminal Cost Recoupment
67,470
50,000
135%
30,000
(37,470)
-56%
357.32.00
Witness Cost Recoupment
185
1,000
19%
400
215
116%
357.33.00
Public Defense Recoupment
4,856
12,000
40%
4,500
(356)
-7%
357,35.00
Court Interpreter Recoup.
1,333
1,600
83%
1,500
167
13%
357.37.00
JIS / Trauma Care
524
0
0 %
300
(224)
-43%
386,99.00
School Zone Safety
4,980
300
1660%
6,500
1,520
31%
TOTAL FINES AND FORFEITURES
$570,436
$592,310
96%
$620,600
$50,164
9%
-3- D:Pm6Data:GenFd99
Depatfinent:
Fund:
Fund No.:
REVENUE
GENERAL
001
NARRATIVE
CHARGES FOR SERViCES
This revenue source consists of use rfees that are derived from awide variety of activities. Revenue from recreational services tend to gradually increase
with com munity grow th and regional demand. Recreational fees make up 41 % of this revenue source. Overhead charge to the Combined utility also makes
up a large part of these revenues. since the Combined Utility is a self sustaining entity by State Statute users of the utility are required to pay all costs related
to the operation of the utility.
FINES AND FORFEITURES
This revenue source consists of two categories of which are criminal and noncriminal.
the revenue related to these activities are assessed by the Edmonds Municipal Court.
Most of the revenues are derWed from traffic violations. Someof
The Edmonds Municipal Court was reestablished in 1985.
-4-
D:Pm6Data:GenFd99
REVENUE DETAIL
Department:
Fund:
Fund. No.,
REVENUE
GENERAL
001
Account
Number Description
, JFLVM ouuye[ -/o Keceipted LBudget
1998 1998 To Budget
MISCELLANEOUS
361.11.00
Investment Interest
$86,096
$84,000
102%
361.40.00
Ctrcts/Notes/Accts. Rec.
18,648
25,000
75%
362.30.30
Parking
31,930
33,000
97%
362,40.00
Space Facil. Rental
89,760
75,000
120%
362.50.00
Leases
101,530
83,500
122%
367.00.00
Contributions/Donations
9,000
5,000
180%
362.80.00
Vending Mach. Sales
1,416
2,200
64%
362.90.00
Other Rents &Ilse Charges
5,094
5,500
93%
369.10.00
Sale ofJunk/Salvage
41
3,000
1 %
369,20.00
Sale of Unclaimed Prop,
28
1000
3%
369A0.00
Other Miscellaneous
29,382
9,000
326%
369.90.02
Returned Check Fee
899
500
180%
TOTAL MISCELLANEOUS
$373,824
$326,700
114%
OTHER FINANCING SOURCES
395.10.00
Sale of Fixed Assets
$9,497
$0
0 %
397.00.00
Transfer fromOth er Funds
139,670
142,800
98%
TOTAL BEG. CASH & REV.
20 357163
19 771540
103%
$90,000
25,500
33,000
78,000
85,000
2,110
2,200
5,500
3,000
1,000
21,470
800
$347,580
$0
0
21246 900 j
Budget to Actual
$3,904
5 %
6,852
37%
1,070
3 %
(11,760)
-13%
(16,530)
-16%
(6,890)
-77%
784
55%
406
8 %
2,959
7217%
972
3471%
(7,912)
-27%
99
-11 %
($26,244)
.7%
($9,497) -100%
139 670 -100%
889 737 4%
-5-
D:Pm6Data: Ger1Fd99
EXPENDITURE SUMMARY
)epartrn.e'ri.t*. .. EXPENDITURES
-und:: :GENERAL
AiL
=uiid :Nv 001
Department
LEGISLATIVE
MAYOR
ADMINISTRATIVE SERVICES
NON -DEPARTMENTAL
POLICE
FIRE
COMMUNITY SERVICES
DEVELOPMENT SERVICES
PARKS & RECREATION
PUBLIC WORKS
SUBTOTAL
Ending Cash Balance
TOTAL
Expended Budget Expended ` Budget I Budget to Actual
1998 1998 To Budget] 1999 $ _%
$126,979
$157,870
80%
$149,760
$22,781
18%
629,326
643,810
98%
692,200
62,874
10%
1,442,044
1,469,550
98%
1,523,960
81,916
6%
3,073,778
3,246,290
95%
3,785,240
711,462
23%
5,200,246
5,320,490
98%
5,529,710
329,464
6%
3,489,925
3,436,590
102%
3,744,290
254,365
7%
292,733
330,950
88%
222,690
(70,043)
-24%
1,506,204
1,597,150
94%
1,890,450
384,246
26%
1,953,676
1,987,330
98%
2,131,760
178,084
9%
1,079,212
1.107,870
97%
1,166,050
86,838
8%
$18,794,123
$19,297,900
97%
$20,836,110
$2,041,987
11%
1,563,040
473,640
330%
410,790
1,152,250
-74%
$20,357.163
$19,771,540
103%
$21,246,900
$889,737
4%
DEPARTMENT EUNCTION
General Fund is the largest and most important of the City's funds. It accounts for sources and uses of available
spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain
a General Fund.
Principal sources of revenue to the General Fund are property taxes,retail sales tax,utility taxes and state shared
revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and
recreational activities.
$6,000,000
$5,400,000
$4,800,000
$4,200,000
$3,600,000
$3,000,000
$2,400,000
$1,800,000
$1,200,000
$600,000
$0
-8800-11111111
--------------------
---------------
----------------
i
LEGISLATIVE MAYOR ADM. NON-DEPT. POLICE FIRE COMMUN. DEVELOP. PARKS & PUBLIC
SERVICES SERVICES SERVICES RECREATION WORKS
Department
■ 1998 Actual 0 1999 Budget
f
T` T� n
.1.0c. 1$9"
,-
4
Legislative Services . .. .... organization Chart,
City CouncH
Gary Haakenson
Council President
Senior
Executive
Assistant
ouncilrnembers::>
Establish-Cit}j'Pdlicies ...
Set Forth the Powers Vested in Leg islative:Bodies
Represent'City.on-l3oards and Commissions
.Attend Council !Meetings and Cthers as Appropriate
Attend LLegisiative e"fogs
Represent City to C]`iiher Organizations
Perform Ceremonial Duties.
• Dave Earling
• Tom Miller
• John Nordquist
• Michael Plunkett
• Dick Van Hollebeke
• Jim White
P:Repods:99Budgt:OrgChts:Councl
T T,
"-0 I $ 9 v
EXPENDITURE SUMMARY
Expended
Budget
% Expended
Budget
Budget to Actual
1998
1998
To Budget
1999
$
%
FUND: General
Administration
12$ L9-79
15$ 7,870
80%
14$ 9.760
$22,781
18%
SUBTOTAL
$126,979
$157,870
80%
1149,760.
$22,781
18%
OTHER FUNDS:
Community Request Grants
$25,000
$25,000
100%
$20,000
($5,000)
-20%
Council Contingency
40.430
40.430
100%
0
(40,430)
-100%
TOTAL
19$ 2.409
Z23 300
86%
$169, 760
12 fi49
.12%
DEPARTMENT FUNCT1ON
The City Council is the legislative body which establishes City policy. The legislative authority of the Council is established by Title 35 of the
Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets ferth the powers vested
in legislative bodies of noncharter code cities.
Time commitment for City Council ranges from 15-20 hours per week for packet review, post -Council meeting for review of actions from
meeting, and actual time spent in Council Meeting. During Budget time, the commitment is extensive and meetings are often held on
Saturdays or during various nights of the week.
Along with regular City Council meetings, Councilmembers are appointed to represent the City on various Board/Commissions. Depending
on which Board/Commission a Councilmember is appointed, a Councilmember can attend one to six meetings a month. Each meeting
is 1-4 hours. In addition, they are frequently asked to attend legislative briefings, represent the City to other organizations, and perform
ceremonial duties.
D.Pm6DatwCouncil
-7-
EXPENDITURE
DETAIL
Account
Expended
Budget
% Expended
Budget
Budget
Change
Number
Description
1998
1998
To Budget
1999
$
511.10.00
ADMINISTRATION - #110
11
Salaries
$69,332
$75,570
92%
$77,420
$8,088
12%
23
Benefits
31,168
42,090
74%
42,690
11,522
37%
31
Supplies
2,018
2,000
101%
2,000
(18)
-1%
35
Small Equipment
0
1,000
0%
1,000
1,000
0%
41
Professional Services
13,640
17,120
80%
13,000
(640)
-5%
43
Travel
5,998
10,640
56%
7,650
1,652
28%
48
Repairs/Maintenance
115
500
23%
500
385
335%
49
Miscellaneous
2,911
6,950
42%
5,000
2,089
72%
594.11.64
Equipment
1,797
2.000
90%
500
1( .2971
-72%
TOTAL ADMINISTRATION
IL26.979
157 870
80%
$149,760
$22,781
18%
D:Pm6Data:Counci1
-8-
NARRATIVE
ADMINISTRATI4 -#110
Salaries - Seven Councilmembers @ $350 per month ($29,400) and the Council President compensatlon supplement @ $200 per month
($2,400). Also included is $29,400 for councilmembers to attend assigned board and commission meetings for which they will be paid
$501meeting. Part-time Council resource person for approximately 20 hours/week @ $13.50-$14.50mour ($16,220).
Benefits - Medical ($31,980), retirement ($9,570), state workers ($500) and life insurance ($640).
Supplies - Supplies for Council, Resource Person, office, and Council Retreat.
Small E ui ment - Miscellaneous small equipment needs.
Professional Services - Unanticipated negotiations ($7,000), televise Council meetings, tape duplication ($5,400) and courier service
($600).
Travel - Reimbursement of mileage for personal automobile usage ($300), AWC convention for three counciimembers ($2,000), and
Council Retreat ($2,850), and four NLC meetings ($2,500).
ReoairsNaintenance - Typewriter, fax, printer, repairs or maintenance.
Miscellaneous - Includes subscriptions and registration for Association of Washington Cities, student rep. plaques, educational workshops
for elected officials and unanticipated workshops/seminars ($4,500), and Miss Edmonds scholarship ($500).
E ua inment - Arts Festival purchase.
D:Pm6Data:Counci1
-9-
Department: CITY COUNCIL
Fund: GENERAL
Dept. No.: 110
1998 1999 1998 1999
ienue
Revenue Budget Expenditures Expend. Budget
COMMUNITY REQUEST GRANTS - FUND #019
Beginning Cash Balance $0
Transferfrom General
Fund #001 25,000
TOTALREVENUE
CONTINGENCY - FUND #119
Beginning Cash Balance
Transferfrom General
Fund #001
Transferfrom Community
Request Grants Fund #019
TOTALREVENUE
$0 Ending Cash Balance $0 $0
20,000 Miscellaneous 19,000 20,000
Transferto Council Contingency
Fund #119 6.000
$25,000 $20,000 TOTAL EXPENDITURE $25,000 $20,000
$100,628 $126,200 Ending Cash Balance
Transferto:
60,000 210,980 General Fund #001
Park Acquisition Fund#125
6,000 Sister City Comm. Fund #623
$166,628 $337,180 TOTAL EXPENDITURE
$126,198 $337,180
38,800 0
630 0
1,000 0
$166,628 $337,180
-10- Wm6Dataxouncilb
Department: CITY COUNCIL
Fund: GENERAL
Dept, No.: 110
NARRATIVE
COMMUNITY REQUEST GRANTS - FUND #019
The purpose of this fund is to provide a source of moneyfor meeting the needs of non-profit organizations that qualify by demonstrating (1) there is a
specific project; (2) the project has measurable service outputto which an Organization can be held accountable through acontract; and (3) the project
serves the pubfic and benefits the City. A process for applying for a grantinitially requires the completion of an application and being able to meet the
criteria of a non-profit organization.
CONTINGENCY - FUND #119
The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen
or reasonably evaluated at the time of adopting the Annual Budget, RCW35.33.145limits the amount ofthis Fund to37.50per $1,OOOofassessed
valuation, or approximately $990,000. The tabulation below shows a summarization of past years'activity:
Year
Beginning Cash
Transfer In
Transfer Cut
Ending Cash
1999
$126,200
$210,980
$0
$337,180
1998
100,628
66,000
40,430
126,198
1997
109,133
322,000
331,130
100,003
1996
120,923
162,220
174,010
109,133
1995
88,163
373,230
340,470
120,923
1994
106,853
87,680
106,370
88,163
1993
379,063
150,470
422,680
106,853
1992
184,373
405,500
210,810
379,063
1991
271,280
201,017
287,924
184,373
1990
105,880
262,500
97,100
271,280
D:Pm6Data:counci1b
-11-
,-.v ED A-,r
l,) C 1 S O V
f� of the Mayor.
-----------
Hunzan
Resources
Employment #
Ernplwee:;Records...
TmIning/D'eveto'prnent
Labor. Relafion
5alaryJBenefit'
Administration z
Civil Service/.DisabiRy
Board
Policy Development
Self -Insured Medical :Plan .
• Human Resources
Director
• Human Resources
Analyst
• Executive Support
Asst. (12 shared
w/Mayor)
Mayor
Oversee Enforcernent of
Laws & Ord.ma[ices
Preside.Over City Council
Supeniise.Adrninistratinn of
pity; Departrricnts&
;'< �nnualBudget
ffi'ssa:b to outside
Agenci-es
Ccremonial>Head o#::City
couri
Manage Cr.irniriai.&
`fTraffc 0itabar,
C ase;iaw
Scl104ulC.c:ardinate
Caurt:FleaTings.
tTj nos
';��i�ela�;.Statute. Mandates
"Procedures
Monitor C.Ondilions of:
Sentences.
• Judge
• Court Administrator
• Court Clerk (6.5)
Sr. Executive Asst.
to the Mayor
Ex. Support Asst.
(1/2 Shared w/ HR)
• Director
• Executive Asst.
P:Reports:99Budgt:Or9Chts:Mayor
MISSION STATEMENT
THE MAYOR'S OFFICE
To administer the business of the City in an
efficient, economical, ethical, and legal manner.
To represent and protect the City's interests at all
governmental andjurisdictional levels.
To provide leadership and support in all efforts to
enhance the quality of life for the citizens of
Edmonds.
The Role of the Mayor
The Mayor of Edmonds serves as both the Chief Executive Officer (CEO)
and the Chief Operations Officer (COO) of the City. in most cities with a
strong Mayor form of Government, an assistant City Administrator is
designated the COO; however, this position does not exist in Edmonds. For
this reason, the Mayor must both manage the day-to-day business of the
City and supervise the daily operations of the City as carried out by the
Directors of the various departments. In addition, the Mayor must work with
and support the City Council in its role as a legislative and policy -setting
body, work in a responsive and collaborative manner with the citizens to
address their needs and concerns, interact with the business community to
foster economic development, and support and empower the various
community organizations that enrich the quality of life in Edmonds. The
Mayor must also represent the City and protect its interests in the county,
regional, state, and national arenas. And finally, the Mayor is expected to
provide a ceremonial presence at activities within the City and throughout
the Puget Sound area.
THE EXECUTIVE OFFICE FUNCTIONS
The Executive Office is staffed by the Mayor, an elected official, and the Executive
Secretary, an at -will, hired employee. The Executive Secretary works for the Mayor in
a supportive role.
I. The Mayor is the chief executive and administrative officer of the City, in charge of
all departments and employees, with authority to designate assistants and
department heads. The Mayor:
• Ensures that all departments are working together as a team for the benefit of the City and its
citizens
Reviews and approves all personnel actions, including new employee hires, job performances,
salary adjustments, and authorization for travel and training
Recruits citizens and/or prescribed professionals for nonpaid, volunteer positions on the City's
Boards and Commissions and makes appointments or recommendations for appointments to the
City Council for the Boards and Commissions:
Arts Commission
Architectural Design Board
Cemetery Board
Civil Service Board
Disability Board
Library Board
Planning Board
Sister City Commission
II. The Mayor ensures that all laws and ordinances are faithfully enforced and law and
order is maintained in the City.
• Citizens consider the Mayor's Office to be the "one -stop shop" for their complaints,
compliments, requests for information, or any combination thereof. The Mayor is their
"hotline" to city government. Much time is spent in meetings or phone calls with citizens
listening to their concerns and facilitating resolution of their issues. She acts as liaison between
the citizen and the City departments.
III. The Mayor has general supervision of the administration of City government and all
City interests. The Mayor:
• Is responsible for the direction and coordination of all City operations
■ Coordinates and maintains an emergency disaster plan
■ Ensures timely and effective implementation of policies determined by the City Council
■ Signs all contracts, agreements, and legal documents as the City's official designee and
oversees these contracts to ensure all are faithfully kept
■ Supervises staff through work assignments and reviews and provides general supervision over
administrative affairs
• Meets weekly with the Cabinet (Division Directors) and Managers at regularly scheduled times
to discuss ongoing activities and resolve any problems that may exist. Additional meetings are
scheduled when unusual or high priority issues arise
• Recommends Citywide goals and needs for administrative policies and works with staff to
implement them
• Maintains a high degree of involvement in all areas pertaining to economic development in the
community. Makes sure City is providing necessary support to encourage a vibrant business
environment.
IV. The Mayor presides over City Council meetings and ensures that the policies
established by City Council are carried out by the City Staff. The Mayor:
• Attends all City Council meetings and recommends programs, projects, and policies for Council
consideration
■ Keeps the Council advised of the City's affairs and financial position
• Coordinates and reviews all information contained in Council agenda packets prior to
submission to the City Council.
V. The Mayor prepares and submits to the City Council a proposed annual budget. The
Mayor:
• Works with staff to prepare an annual balanced budget proposal for the City Council
■ Approves all expenditures to ensure appropriate and timely use of City funds
• Reviews revenues throughout the year to ensure the existence of a healthy financial
environment.
VI. The Mayor is the official and ceremonial head of the City. The Mayor:
• Represents the City's interests at local, regional, state, and national organizations.
Local:
Cascade Symphony
Chambers Cable TV
CASCD (Cultural Arts Stadium & Convention
District)
Edmonds Alliance for Economic Development
Edmonds Boys & Girls Club
Edmonds Businesses
Edmonds Chamber of Commerce
Edmonds Community College
Edmonds Crossing Project/Oversight Committee
Edmonds Museum & Historical Society
Edmonds School District
Edmonds Senior Center
Edmonds Service Organizations (YWCA,
Pathways for Women, Rotary, Kiwanis, etc.)
Emergency Services Coordinating Agency
Port of Edmonds
SNOCOM
Sno-Isle Library
Stevens Hospital
South Snohomish County Mayors (Brier,
Lynnwood, Mountlake Terrace, Woodway,
Mukilteo)
Regional•
Community Transit
Puget Sound Regional Council
Regional Transportation Authority (RTA)
Snohomish County Government
Snohomish County Cities and Towns
Snohomish Co. Economic Development Council
Snohomish County Mayors
Snohomish County Tomorrow Steering Committee
South Snohomish County Chamber of Commerce
State:
Association of Washington Cities (AWC)
Governor's Office
Washington State Legislature
Government Offices, Auditor, Transportation,
Ecology, Finance, Revenue
National:
U.S. Conference of Mayors
National League of Cities (NLC)
U.S. Congress
✓ Reports regional and national issues of significance to the City Council and Staff
✓ Lobbies the local and national legislators on issues, especially issues that impact the City and its
budget
✓ Participates with civic groups and professional organizations to promote City activity and exchange
of information
✓ Performs social duties on behalf of the City
✓ Promotes and encourages a friendly and close relationship with our Sister City of Hekinan, Japan
✓ Represents the City to the news media
✓ Informs citizens of significant events and issues of which they should be aware via press releases and
official proclamations, resolutions, and commendations.
The Mayor's role in the City is all-inclusive. She provides leadership and facilitates all services for the
citizens, the Council, and City staff.
D:\winword97\budget\functions.doc
I99� ACOOMPLIVIMFIVTS & 099 OOAL�
MAYOR'S OFFICE
09�?Aceomplishments
Instrumental in securing a countywide
800 MHz radio system for South Sno-
homish County. Funding and staff are
now in place to develop the backbone.
The system should be online by the
year 2001.
Oversaw implementation of Total Qual-
ity Management and instituted a new
employee performance evaluation form
citywide to support the City's continuing
emphasis on TQM.
• Worked with Senior Center Board to de-
velop building plan.
• Worked with Historical Society to find a
way to preserve the log cabin.
• Encouraged the creation of a Develop-
ment Services Department in order to
improve customer service, and encour-
aged a pre -permitting planning ap-
proach to development projects.
• Procured a surface -water response ve-
hicle.
b Worked with long-range planning task
force to implement Phase II of the Hu-
man Resources Plan, and developed a
strategic plan for funding long-range
needs.
Continued work on the South County
Fire Consolidation Study. Developed
and evaluated several options to im-
prove fire/medic services and save tax-
payer money.
Is Fostered economic development.
D:\winword97\Goals\Goals99\Mayor.doc
• Worked toward resolution of Medic 7
issues.
• Successfully merged approximately
3,000 new citizens for the Esperance
area into the City services. Appointed
citizens of that area into various Boards
and Commissions.
• Participated Iin the AWC Legislative
Committee, determining future City
needs and proposed legislative actions.
Participated in the National League of
Cities (NLC), proposing national legisla-
tion on local control for zoning issues.
■ Officiated groundbreaking ceremony for
new Public Safety complex.
1999 Goals
+ Establish a performance measurement
standard and a benchmarking process
to be used by departments as part of
the budgeting process.
® Work with other members of the
Edmonds Alliance for Economic Devel-
opment Board to facilitate and complete
a community -wide visioning process.
■ Complete the Fire Consolidation Study
and implement recommendations, if ac-
cepted by Council, or proceed with hir-
ing a permanent Fire Chief.
• Complete the Public Safety facilities and
relocation of services to new buildings;
hold dedication.
Secure location for Fire Station #1E
(formerly #6), and develop design plans.
• Develop plans for the remodel of the
former Public Works site at 2^d and
199 �? A C'C O MPL ISI I MI N TS & 1999 GOALS
Dayton to accommodate the Facilities
Maintenance Division.
■ Initiate a capital campaign to bring
about the restoration and remodel of the
old Edmonds High School auditorium in
partnership with the Puget Sound Chris-
tian College and various community arts
groups and interested citizens.
■ Plan a citywide millennium celebration.
ID-00 Continuing Efforts
■ Provide support and assistance to all
Directors in accomplishing their depart-
ment goals.
• Complete the implementation of the
second phase of the Human Resources
plan.
• Complete cooperative interlocal efforts
to establish 800 MHz system for Sno-
homish County.
• Continue to foster a TQM philosophy
throughout all departments.
■ Continue to support and foster the de-
velopment of capital campaigns to re-
place the Senior Center Building, re-
store the log cabin, and create a re-
gional aquatic center.
• Secure amendment to the Fair Housing
Act to protect the family environment of
residential neighborhoods:
✓ Introduced and brought about adop-
tion of a resolution of support by the
NLC and AWC
✓ Met with Congressional leaders to se-
cure support
✓ Continued working with NLC and US
conference of Mayors to bring about
passage of US Representative Char-
les Canady Bill.
D:\winword97\Goals\Goals99\Mayor.doc
• Provide an "Edmonds presence" in re-
gional, state, and national organizations.
Appointed to:
✓ NLC Community and Economic De-
velopment Policy Committee
✓ Community Development and Housing
Committee and Arts, Culture, and
Recreation Committee — US Confer-
ence of Mayors
• Fair Housing — Group Home Task
Force
✓ Legislative and Transportation Com-
mittees — Association of Washington
Cities
✓ Operations Committee and Executive
Board — Puget Sound Regional
Council
✓ Secretary/Treasurer of Snohomish
County Cities and Towns Association
✓ Member of Snohomish County Ho-
tel/Motel Tax Oversight Committee
✓ Member of Snohomish County Tomor-
row Steering Committee
✓ Board Member of Snohomish County
Economic Development Council.
MISSION STATEMENT
HUMAN RESOURCES DEPARTMENT
To hire the most qualified, highly skilled
individuals to serve the citizens of Edmonds and
to provide City staff with training, benefits, and
information that allow them to do their jobs in the
best possible way.
199�A000MPLISNMENTS & 1999 ODALS
HUMAN RESOURCES OFFICE
IDDWAccomplighmenis
S Recruitment and Promotion
The Human Resources Office assists the
service departments with the recruitment,
testing, selection, and promotion of
employees in the City's organization,
including 260 FTE and approximately 185
summer temporary help. Police and Fire
employees are hired or promoted through
Civil Service testing. During 1998, entry-
level tests for Police, Fire, and the Fire
Marshal were administered. The HR Office
also began using the City's website to
advertise job vacancies. 1998 was a very
busy year as compared to the previous
year. During the full year, the following
personnel actions were completed:
1997
1998
General Employees (FTE)
Hired
11
27
Promoted
2
8
Fire Fighters
Hired
1
1
Promoted
1
Police
Hired
5
Retirements
4
9
Disabilities
2
4
■ Human Resources Plan — Continued
The implementation of the Human
Resources Plan was continued during 1998.
Several changes as recommended in the
second phase of the Plan, involving
reorganization, were implemented during
the year. The new Parks & Recreation,
Public Works, and Development Services
Departments were created. Directors for
each new Department were appointed to fill
the leadership positions.
0 Employee Training
The initial Total Quality Management
training was completed by July. This
training program involved supervisory
workshops for the managers and
supervisors, customer skill training for the
employees, and the development and
implementation of a new Performance
Evaluation process. The TQM program will
continue into 1999 with additional training
sessions on outcome -based performance
measurement and employee evaluations.
The goal of TQM is to improve customer
services through an on -going evaluation of
the services and the outcomes. A Clear
Writing Class was also provided for 30
employees to assist them in preparing
correspondence, Council reports, minutes,
and other technical writing.
• Medical Self Insurance
The City's experience in the first year with
self-insurance was a mixed success. Claims
service was greatly improved; however,
costs exceeded our initial projections.
Several employees suffered major health
problems, which considerably escalated the
costs. Fortunately, the excess costs were
covered by stop -loss insurance and the
program stayed within budget. After a
thorough review of the program, including
some cost -saving improvements, the City
decided to continue with self-insurance by
increasing premium rates for 1999. The
program will again be reviewed in mid 1999
to determine the continuing viability of self -
insuring.
■ Safety/industrial Accidents
The Human Resources Office monitors the
City's Safety Program, which involves
Safety Committee meetings, training,
accident reporting, and processing the
Industrial Accident claims. During 1998, the
City experienced 30 personal injury
accidents, including nine involving lost time
and nine vehicle accidents.
D:lwinword971Goals991Humanres.doc
T99 :? A 000MPMHMIN TS & ODD OOAP�
T999 00Q1s
• TQM Training — All City Departments
The Human Resources Office will continue
the TQM training program started during
1997-1998. During 1999, key employees
and supervisors will be provided training in
facilitation skills and measuring
performance outcomes. Each department
will establish a TQM process and provide
periodic progress reports to the Mayor.
During 1999, a training class on overtime
will also be provided to the City's
supervisors.
■ Improved Customer Service — HR
As a TQM project, the Human Resources
Office will perform a customer survey during
1999 to determine areas for improvement.
The Human Resources staff will continue to
further automate payroll and benefit forms
providing greater on-line access through the
City network to the employees. Additional
recruitment information on position
vacancies will be placed on the City's
website to assist outside customers during
the application process.
• Joint Training Venture
The Human Resources Office will work with
the Edmonds School District and the cities
of Lynnwood and Mountlake Terrace to
develop a cooperative training program.
The goal is to identify common training
needs and develop joint programs for
improved consistency and lower cost.
During 1999, the partners will jointly
conduct a training program for new
supervisors. In addition, the Human
Resources Office will assist the
departments in locating training classes for
each employee as identified in the 008
Fund.
D:\winword97\Goals99\Humanres.doc
v Employee Orientation
The new employee orientation process will
be updated during 1999. The updated
version will include key information of City
goals, personnel, policies, and facilities. It
will also include video presentations from
the Mayor and short vignettes showing all
functions of the City workforce.
Volunteers
The Human Resources Office in
coordination with= the Fire Department will
provide Community Emergency Response
Team (CERT) refresher training during the
year.
■ Insurances
The Human Resources Office will perform a
five-year review of the City's Industrial
Accident Insurance history. The goal will be
to find ways to improve the service and
reduce costs. A report will be prepared and
presented to the Mayor and Cabinet on the
findings. During 1999, the Human
Resources Office will continue to administer
and monitor the performance and cost of
the City's new self -insured health benefit
plan. Quarterly progress reports will be
prepared for the City Council. During 1999,
the Long -Term Disability and Life Insurance
will be re -bid in anticipation of cost savings.
v Human Resources Plan
The Human Resource Office will provide
assistance and training support to the new
Development Services Department during
its transition period.
199 :? ACOONPLLWMENT_ ' & 1999 00AL9
MUNICIPAL COURT
199 � Acca�rrplish;frren �s
• A 1998 budget was prepared with ex-
penditures and revenue updates.
• The Court Administrator was appointed
by the board of the District and Munici-
pal Court Management Association to
chair membership credentials and to co-
chair the Legislation Committee.
• The Court Administrator worked as an
active member on the Courts of Limited
Jurisdiction Education Committee.
• The court developed a new mission
statement to better enhance our internal
and external customer service.
D:\winword97\Goals98\Municipalcourt.doc
1-9-9-0�aa Is
• The court staff will use the skills of Total
Quality Management to serve the public.
• Complete the design of the interior of
the new Edmonds Municipal Court Of-
fice.
• Acquire better electronic and computer
technology for the court.
■ As an active member of the Education
Committee, the Court Administrator
strives to develop quality education and
training programs for all District and
Municipal Court staff on new legislative
requirements.
■ Acquire a laptop computer for the
Judge, paid for by the Administrator for
the courts.
■ The Edmonds Municipal Court will move
into the Edmonds new Public Safety
Complex.
EXPENDITURE SUMMARY
Department: OFFICE OF THE MAYOR
Fund: GENERAL
Dept. No.: 200
Expended
Budget
% Expended
1998
1998
To Budget
FUND: GENERAL
Administration
$161,718
$161,980
100%
Human Resources
186,055
188,380
99%
Municipal Court
281,553
293,450
96%
SUBTOTAL
$629,326
$643,810
98%
OTHER FUNDS:
Sister City Commission
10,365
321M
32%
TOTAL
$639,691
$676,310
95%
DEPARTMENT FUNCTION
Budget
Budget to
Actual
1999
$
%
$168,600
$6,882
4%
190,420
4,365
2%
333,180
51,627
18%
$692,200
' $62,874
10%
50,000 39,635 382%
$742,200 $102,509 16%
Administration -RCW35A.12.100states, The Mayor shall be the chief executive and administrative officer of the City, in charge of all departments and
'employees, with authoritytodesignate assistants and department heads. HelSheshallseethatalllawsandordinancesarefaithfullyenforcedandthatlaw
and order is maintained in the City, and shall have general supervision of the administration of City govemmentand all City interests. The Mayorshai4
presideoverall meetings of the City Council. He/She shall prepare and submittothe Council a proposed budget The Mayorshail be theofficial and ceremonial
head of the City."
Human Resources -fulfills allfunctions, which include employment/recruitment, benefits administration, wageand salary administration, safety, employee
training anddevelopment, EEO/AffirmativeAction, and general policy development. This also includes performing Civil Service Commission requirements
for employment/promotion of Police and Fire personnel.
Municipal Court -fulfills all civil and criminal legal requirements according to State statute,
P:Reports:99Budgt:MyrBud
-12-
Department:
Fund:
Dept, No.:
OFFICE OF THE MAYOR
GENERAL
200
Account
Number Description
513.10.00 ADMINISTRATION - #210
EXPENDITURE DETAIL
Expended Budget % Expended Budget Budget to Actual
1998 1998 ToBudget 1999 $ %
11
Salaries
$122,330
$121,780
100%
$126,940
$4,610
4%
12
Overtime
27
0
0 %
500
473
1752%
23
Benefits
26,708
26,710
100%
27,980
1,272
5%
31
Supplies
4,177
4,090
102%
4,580
403
10%
35
Small Equipment
119
120
99%
0
(119)
-100%
41
Professional Services
1,994
2,400
83%
950
(1,044)
-52%
42
Communications
508
520
98%
660
152
30%
43
Travel
1,794
2,260
79%
2,200
406
23%
48
Repair/Maintenance
402
410
98%
610
208
52%
49
Miscellaneous
1,656
1,680
99%
2,680
1,024
62%
594.13.64
Equipment
2,003
2,010
100%
1,500
503
-25%
TOTAL ADMINISTRATION
$161,718
$161,980
100%
$168,600
6 882
4%
516.10.00
HUMAN RESOURCES DIVISION - #220
ADMINISTRATION
11
Salaries
$123,530
$122,270
101 %
$132,370
$8,840
7 %
12
Overtime
0
250
0 %
500
500
0 %
23
Benefits
28,709
29,250
98%
31,480
2,771
10%
31
Supplies
2,338
1,210
193%
3,500
1,162
50%
35
Small Equipment
1,611
1,600
101%
0
(1,611)
-100%
D:Pm6Data:MyrBudg
-13-
Department: OFFICE OF THE MAYOR
Fund GENERAL
Dept. No.: 200
NARRATIVE
ADMINISTRATION - #2.10
Salaries - Mayor ($65,000), Senior Executive Assistant to the Mayor ($45,230), Executive Support Assistant ($16,710)
(1/2 shared with Human Resources).
Overtime -As needed for special projects ($500).
Benefits - Medical ($7,670), retirement ($19,210), state workers ($330), life insurance ($770) .
Suppfies - Letterhead and envelopes ($700), awards/plaques ($600), fax and printer ink cartridges ($400), photo supplies ($150), copier paper,
pens, cards, labels, file folders, notebooks, and proclamation forms and folders ($2,730).
Small E ui ment- Nothing budgeted in 1999.
Professional Services- Printing services and employee retirementart/framing ($950).
Communications - Mayor's cellular phone ($600) and pager ($60).
Travel- Mileage and parking reimbursement($1,300), meals for city -related meetings and activities ($900).
Maintenance -1/4 share of copier maintenance for 3rd floor copier ($610).
Miscellaneous - Magazine/newspaper subscriptions ($280) and costs for special meetings/events/dedications/receptions/room rentals/flowers
($2,400).
Equipment -Arts Festival purchase ($500), replacement fax machine ($1,000).
HUMAN RESOURCES DIVISION - #220
ADMINISTRATION
Salaries - Human Resources Director($65,390), Human Resources Analyst ($50,270), Executive Support Assistant ($16,710) (1/2 shared with
Mayor).
Overtime - As needed for special projects Executive Support Assistant.
Benefits - Medical ($10,480), retirement ($19,900), state workers ($330) and life insurance ($770).
Supplies - Forms ($500), office supplies ($300), and printing ($2,700).
Small Equipment - Nothing budgeted in 1999.
D:Pm6Data:MyrBudg
-14-
Department: OFFICE OF THE MAYOR
Fund:
GENERAL
Dept. No.:
200
EXPENDITURE
DETAIL
Account
Expended
Budget
% Expended
Budget
Budget to
Actual
Number
Description
1998
1998
To Budget
1999
$
%
HUMAN RESOURCES - #220 - Cont'd
41
Professional Services
6,507
8,905
73%
7,000
493
8%
44
Advertising
6,394
4,000
160%
3,200
(3,194)
-50%
48
Maintenance
697
500
139%
1,000
303
43%
49
Miscellaneous
3,390
4,440
76%
3,690
300
9%
594.16.64
Equipment
706
1.000
71 %
700
M
-1 %
TOTAL ADMINISTRATION
17� 3 882
$173,470
100%
$183,440
9 558
5%
516.21.00
CIVIL SERVICE
31
Supplies
$602
$550
109%
$550
(52)
-9%
41
Professional Services
11,437
14,180
81%
5,950
(5,487)
-48%
43
Travel
0
0
0 %
300
300
0 %
49
Miscellaneous
134
180
74%
180
46
34%
TOTAL CIVIL SERVICE
$12,173
1$ 4,91
82%
$fi,380
5193
-43%
TOTAL HUMAN RESOURCES
$186,055
18�8 380
99%
$190,420
4 365
2%
MUNICIPAL COURT DIVISION - #230
512.50.00
COURTSERVICES
11
Salaries
$151,472
$169,900
89%
$187,510
$36,038
24%
12
Overtime
2,015
2,000
101 %
2,000
(15)
-1 %
23
Benefits
39,601
41,680
95%
47,790
8,189
21 %
31
Supplies
7,429
5,000
149%
7,300
(129)
-2%
D:Pm6Data:MyrBudg
-15-
Department: OFFICE OF THE MAYOR
Fund GENERAL
Dept, No,; 200
NARRATIVE
HUMAN RESOURCES - #220 - Cont'd.
Professional Services- EAP ($2,000), public works physical exams ($400), MEBT II ($1,600), drug testing ($1,100), hearing tests ($800), and fitness -
for -duty exams ($1,100).
Advertising -New employee recruitment.
Maintenance -Office equipment, copier agreement, and blood pressure testing machine repair.
Miscellaneous -Membership in professional association ($250), reference materials ($250), employee recognition awards ($600), safety program
($400), training materials, suggestion awards ($500), Annual Award Function ($240), CERT training ($1,000), commuter trip reduction ($250),
interview expenses ($200).
Equipment -Filing cabinet and TV stand.
CIVIL SERVICE
Supplies- Office supplies and testing materials.
Professional Services- Promotion testconsultant($2,450), entry level police/fire physical exams ($2,350), psychological exams ($1,150).
Travel - Commissioner to attend Civil Service Conference.
Miscellaneous -Meals forpromotion tests.
MUNICIPAL COURT DIVISION - #230
COURT SERVICES
Salaries -Court Administrator, fourclerks and two part-time positions.
Overtime-Nightand Saturday court for probable cause hearings, weekend courtforincustodies, nightcourtfor mitigation hearings.
Benefits - Medical ($20,460), retirement ($26,190), state workers ($760) and life insurance ($380).
Supplies -General office supplies required to support a staff offive. Included are miscellaneous office supplies, envelopes, and ribbons for printers. Special
forms to conduct court business(warrants), receipts, notice of case settings, hearing notices, releases, payment agreement, no contact orders, file folders
& labels, cassette tapes for courtrecordings (fourtrack 90 minute leaderless).
D:Pm6Data:MyrBudg
-16-
Department: OFFICE OF THE MAYOR
Fund:
GENERAL
Dept. No.:
200
EXPENDITURE
DETAIL
Account
Expended
Budget
%Expended
Budget
Budget to
Actual
Number
Description
1998
1998
To Budget
1999
$
%
MUNICIPAL. COURT DIVISION -#230- Confd
COURT SERVICES
35
Small Equipment
872
950
92%
230
(642)
-74%
42
Communications
540
0
0
(540)
-100%
43
Travel
74
240
31 %
150
76
103%
45
Rental/Lease
2,622
4,300
61 %
6,000
3,378
129%
48
Maintenance
152
350
43%
300
148
97%
49
Miscellaneous
1,094
1,230
89%
600
(494)
-45%
594.12.64
Equipment
7,567
4,500
168%
800
(6,767)
-89%
512.51.00
JUDICIAL SERVICES JUDGE
41
Professional Services
$55,351
$52,000
106%
$62,000
$6,649
12%
512.53.00
WITNESSSERVICES
49
Miscellaneous
$10,581
$9,800
108%
$15,000
$4,419
42%
512.54.00
JURY SERVICES
49
Miscellaneous
ILL
1 500
146%
Im
LIE
60%
TOTAL MUNICIPAL
COURT
28$ 1,553
$293,450
960/6
333180
$51,627
18%
GENERAL FUND
SUBTOTAL
$629,326
$643,810
98%
69$ 2,200
$62.674
10%
D:Pm6Data:MyrBudg
-17-
Department: OFFICE OF THE MAYOR
Fund GENERAL
Dept. No.: 200
NARRATIVE
MUNICIPAL COURT DIVISION -#230 - Confd
COURT SERVICE
Small Equipment- Calculators.
Communications - Nothing budgeted in 1999.
Travel - Mileage reimbursement.
RentallLease - Lease copy machine.
Maintenance -Repair office equipment and fax machine maintenance.
Miscellaneous -Membership for Judicial Association($400). Judicial training manuals ($200).
Equipment - Typewriter ($300), and refrigerator ($500).
JUDICIAL SERVICES - JUDGE
Professional Services -Contract with Judge and Judge Pro Tem. Contract is renewed on an annual basis during the four year appointment.
WITNESS SERVICES
Miscellaneous- Witness fees for courttrials and special hearings.
JURYSERVICES
Miscellaneous -Jury fees for court trials. Supplies forjurors such as handbooks and coffee supplies.
D:Pm6Data:MyrBudg
-18-
Department: OFFICE OF THE MAYOR
j Fund: GENERAL
Dept. No.: 200
Revenue
CITY ENTERPRISE - FUND 128
Beginning Cash Balance
Transfer from General Fund #001
Total
MEDICAL SELF-INSURANCE FUND 520
1998 1999
Revenue Budget
$0
7,500
7 500
Expenditures
$7,500 Ending Cash Balance
0
7 500 Total
Beginning Cash Balance
$212,523
$164,520
Ending Cash Balance
InterestEamings
11,608
10,000
Employee Claims
Insurance Recoveries
112,915
0
Professional Services
Interfund Trust Contribution
1,266,082
1,512,000
Miscellaneous
1998 1999
Expend. Budget
7 500 7 500
$7,500 $7,500
$164,520
$201,520
1,305,835
1,343,000
130,124
137,000
2,649
5,000
TOTALREVENUE $1,603,128 $1,686,520 TOTAL EXPENDITURE $1,603,128 $1,686,520
SISTER CITY COMMISSION - FUND 623
(100 - Public)
Beginning Cash Balance $382 $4,310 Ending Cash Balance
Interest Earnings 120 150 Miscellaneous
Transfer from Fund #120 6,000 15,000
SUBTOTAL
(200 - Private)
Beginning Cash Balance
Interest Earnings
Contributions
Anniversary Contributions
Miscellaneous
SUBTOTAL
TOTALREVENUE
$6,502 $19,460 SUBTOTAL
$5,617
$11,620
Ending Cash Balance
271
100
Miscellaneous
11,622
3,000
Capitalized Exp.
2,280
9,000
0
18,000
$19,790
$41,720
SUBTOTAL
�6, §� $61,180
TOTAL EXPENDITURE
$4,308 $4,460
2,194 15,000
$6,502 $19,460
$11,619 $6,720
8,171 20,000
-0- 15,000
$19,790 $41,720
$26,292 $61,180
_ 19- D:Pm6Data:Mayorev
Department: OFFICE OF THE MAYOR
Fund: GENERAL
Dept. No.: 200
NARRATIVE
CITY ENTERPRISE - FUND 128
As stated in Ordinance No. 3229, this fund was established October27,1998, to encourage economic development. Thisfund will be used to purchase,
design, promote and sell merchandise with the City's name. In 1998, $7,500was tranferred from the General Fund forstart-up costs and maybe returned
atthe CityCouncil's discretion.
MEDICAL SELF-INSURANCE - FUND 520
In accordance with Ordinance No. 3158, Fund 520 titles "Medical Self -Insurance Fund" was established August 19,1997. This fund was established
to consolidate all revenues, expenditures, and reserves associated with the City's medical self-insurance program into a single fund.
Expenditures from this fund shall be made only for City-wide claims, brokerage fees and administrative costs. Any unexpended funds remaining in this
fund shall not be transferred to the General Fund.
SISTER CITY COMMISSION - FUND 623
In accordance with Ordinance No. 2715, fund No. 623 titled Sister City Commission was established June 31,1989. Further, in accordance with ordinance,
Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures
(100) by program numbers.
The Sister CityCommission promotes international goodwill through the exchange of people and ideas. In the pursuit of this goal, they endeavor to promote
the Cityof Edmonds by providing cultural opportunities to citizens, encourage commerce and ovemightvisitations associated with various programs and
exchanges.
The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects. The
Commission will look for corporate sponsors and amajor fund raising event.
Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail forall expenditures and carefullydifferentiate between
public and privatefunds to the end that nopublic monies of the City are spenton promotional hosting or visiting dignitaries except in conjunction with public
celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General.
In 1999, to commemorate the 50th anniversaryof the City of Hekinan, Japan, the Edmonds Sister City Commission will facilitate the placement of public
art piece at the new HekinanCity Hall.
-20-
DTmOata:Mayorev
{)7C. 19()
Administrative Services y
;; Ur anizai-ion
.Accounting
Sarvices
Budget: mo.nitoririg
Revenue Upense
Rep.ortirig
Payroll.
Treasury .:
'Utllity.£3illirtig
AP [AR. ....
Insurance
Fixed Asset:/
Inventory :Control
• Accounting Mgr.
• Accountants (2)
• Accounting Tech.
• Accounting Clerks (4)
information
Services
• Information
Services Coord
Director
City
Clerk
:Records Managamt.
G:oundif Agandas,
Packets; Minutes
Documerif i~egfsfa-
five Activn
Susiness..Licenses
(Parking Permits:
Central Telephar?e::: ,;
Reception i
Mali Processing
• City Clerk
• Deputy City Clerk
• City Records Coord.
• Admin. Assistant
• Sr. Office Assistant
• Office Assistant
Executive
Assistant
Contea*c1
Legal :S.ervices'.
�egai
Representation
CtImirial ,Prosecutor
Legal'Advisor
Pre0we'Docurnents.
ReView CJocuments.::.
�z?.
P:Reports:99Budgt:OrgChts:Admin
MISSION STATEMENT
ADMINISTRATIVE SERVICES DEPARTMENT
Administrative Services furnishes resources in
support of other departments that provide citizen
representation, fire suppression, police
protection, recreation activities, and utility
services. The department:
♦ Establishes and maintains effective working
relationships
♦ Advises on administrative, financial, and
personnel matters
♦ Designs and develops programs and systems to
process information and communications
♦ Ensures cost effective use of available
resources
♦ Pursues performance standards that meet
organizational needs and enhance employee
growth
♦ Renders public service pertinent to reporting the
City's financial condition.
i
J
199IFA CCOMPLIVIMIN T_' & ODD 00A LS
ADMINISTRATIVE SERVICES DEPARTMENT
ADMINISTRATION DIVISION
199WAccompfishments
Received an unqualified (clean) opinion
on all financial statements and
operations in accordance with generally
accepted auditing standards from the
State Auditor's Office.
■ Received the achievement for
excellence in financial reporting for the
City's Comprehensive Annual Financial
Report.
Completed the upgrade of all PCs with
additional memory, faster processors,
and larger disk drives to allow for
conversion to Windows 95.
1999 Goa 4s
Continue with the implementation of the
modified zero -base budgeting process
by installing a numbering methodology
that will allow for greater
revenue/expenditure detail. In addition,
incorporate the Government Finance
Officers Association's requirements in
the preparation and publication of the
2000 budget in order to receive the
Distinguished Budget Presentation
Award. This is a major undertaking that
will take any and all of the discretionary
time available.
■ Prepare the City's Comprehensive
Annual Financial Report to meet
reporting standards in order to receive
the Certificate of Achievement for
Excellence. Preparation will require
continuing in financial reporting to
maintain adequate internal controls and
records that will ensure an unqualified
audit opinion. Complete the review of
updated accounting manuals (e.g., fixed
asset manual).
• Implement Total Quality Management
as part of team -building procedures to
help the department provide better
customer service.
■ Incorporate the government Finance
Officer's Association's requirements in
the preparation and publication of the
2000 budget in order to receive the
Distinguished Budget Presentation
Award.
+ Provide additional training to each staff
member in order to increase knowledge
of specific job functions and customer
service abilities.
D:\winword97\Goals99\Adminservices
199 SAC eOPPLIRUMEN TS & ODD GOALS'
ADMINISTRATIVE SERVICES DEPARTMENT
ACCOUNTING DIVISION
IDD�?Acoompiishmen
�s
■ Integrated Total Quality Management
training requirements with performance
evaluations.
■ Received an unqualified (clean) opinion
on all financial statements and
operations in accordance with generally
accepted auditing standards from the
State Auditor's office.
Received the Certificate of Achievement
for Excellence in financial reporting for
the City's Comprehensive Annual
Financial report.
■ Due to promotions/resignations, four
new employees were hired. Training for
this many new employees called for a
tremendous effort by all of the
employees in order to malntain the high
level of service and professionalism that
citizens and customers have come to
expect from the division.
■ Completed most of the procedure
manuals for each of the job categories.
This has been a time-consuming
process that has taken several years.
• Implemented accounting and financial
service for SNOCOM. The City charges
for the service.
D:\winword97\Goals99\Accounting.doc
WD Goals
• Improve method of printing and mailing
utility bills to meet customer needs.
• implement an upgraded financial
software system to improve financial
reporting.
• Change from warrant system to checks
for paying bills.
+ Seek approval of contract for banking
services.
199 �? A OC OMPL LWMIN T_ ' & 1999 OOA LS
ADMINISTRATIVE SERVICES DEPARTMENT
INFORMATION SERVICES DIVISION
199 �? Aceo mP lish m e n fs
• Completed installation and connection
to the internet. This gives City
employees access to the vast amount of
information available on the World Wide
Web, in addition to being able to
communicate with the world via e-mail.
■ Upgraded the City's computers, servers,
and software to make them Y2K
compatible.
1999 0o171s
■ Complete bidding process for selection
and installation of new financial
software. The goal is to make the
software more user-friendly and more
reliable than our current systems.
■ Replace aging personal computers with
newer, more efficient models. There are
over 20 computers that will be replaced.
■ Complete Information Services study
that will help ensure that the City's
Information Services technology meets
the needs of Edmonds' citizens and
computer users for years to come.
D:\winword97\Goals99\lnfoservices.doc
1998A000MPL/9NMENTS & 1999 GOALS
ADMINISTRATIVE SERVICES DEPARTMENT
CITY CLERK'S OFFICE
199eAecomplishmeno
• Senior Office Assistant hired as a result
of annexations.
• Integrated Total Quality Management
training with review and update of forms
and applications.
• City Clerk's permanent records brought
up-to-date (microfilmed and stored at
State Archives) for security purposes.
• Database information brought up-to-
date for ordinances, resolutions,
recorded documents, contracts, and
minutes. Library catalog updated.
■
r
•
Citywide Records Management
Program and Policies established in
accordance with RCW 40.41. City
records coordinator position reassigned
to provide records management
services Citywide.
Essential Records Protection Plan
developed and Essential Records
identified.
368 boxes of obsolete records
destrcyedlrecycled in accordance with
RCW 40.14 and approved Records
Retention Schedules. 182 boxes of
inactive records appraised and
transferred to City archive locations.
D:\winword97\Goals99\Cityclerk.doc
1999 Goals
■ Continue to integrate TQM training in
this election year to provide quality,
Professional service to the public, City
officials, staff, and other agencies.
• Provide information citywide regarding
contract requirements for office
supplies, furnishings, equipment, and
printing services.
■ Oversee the upgrade to the telephone
system voicemail to ensure the system
is Y2K compliant.
Continue researching advances in
document imaging technologies to
provide easy access to public records.
■ Work to provide access to additional
public records via the Internet (minutes,
ordinances, resolutions, public hearing
notices, and business license
applications); computerize specialty
license forms.
• Implement citywide microfilming
program to ensure protection of
Essential Records as required by RCW
40.41.
Cross -train staff for backup of all duties;
update procedures manual for all.
• Continue training/emphasis on basic
records management policies and
practices citywide.
EXPENDITURE SUMMARY
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.- 300
Expended
Budget
% Expended
Budget
Budget to Actual
1998
1998
ToBudget
1999
$
%
FUND: GENERAL
Administration
$143,099
$145,570
98%
$143,100
$1
0%
Accounting
410,178
429,770
95%
428,780
18,602
5%
Information Services
128,422
134,170
96%
146,430
18,008
14%
City Clerk
436,558
464,040
94%
489,460
52,902
12%
CityAttorney
323,787
296,000
109%
316,190
(7,597)
-2%
Non -Departmental
3,073.778
32446,290
95%
3,785.24D
711,462
23%
SUBTOTAL
$4,515,822
$4,715,840
96%
$5,309,200
$793,378
18%
Ending Cash Balance
$1,563,040
$473,640
330%
$410,790
($1,152,250)
-74%
OTHER FUNDS:
Cumulative General Reserve
15,676
17,900
88%
13,000
(2,676)
-17%
TravellTrainingand Equipment
247,251
299,350
83%
280,960
33,709
14%
Hotel/Motel Tax Revenue
43,129
61,000
71%
64,000
20,871
48%
Special Library Fund
0
100
0%
100
100
0%
TOTAL (Less Ending Cash)
$4,821,878
$5,094,190
95%
$5,667,260
$845,382
18%
DEPARTMENT FUNCTION
TheAdministrativeServices Department- consistsof three divisions reporting to the Administrative Services Director. In addition, the City Attorney
and Non -Departmental budgets and related financial accountability are part of the department's responsibilities.
Accounting- fulfills ail accountingitreasury functions, which include payroll, accounts payable, accounts receivable, auditing, job costing, investing and
reporting. A full-time Water Utility billing clerk is assigned to this Division but the position is funded by the Water/Sewer Fund.
Information Services- maintains a decentralized system for processing, recording, and storing data.
City Clerk -fulfills all legal requirements of recording, posting, publicizing and filing documents. ThisDivision also provides switchboard/receptionist
services, mail/postal services, reproduction services, and centralized office supply purchasing and distribution, business and specialty licensing,
residential and parking Iotpermits, and Architectural Design Board (ADB) minute taking.
-21-
)epartment: ADMINISTRATIVE SERVICES
'und; GENERAL
)ept. No.: 300
EXPENDITURE DETAIL
Account Expended Budget . % Expended Budget
Number Description 1998 1998 To Budget 1999
514.10.00
ADMINISTRATION - #310
11
Salaries (Director)
$80,559
$80,660
100%
23
Benefits (Director)
16,226
16,230
100%
11
Salaries
35,410
37,680
94%
23
Benefits
8,050
7,160
112%
31
Supplies
1,992
1,500
133%
35
Small Equipment
0
250
0 %
43
Travel
106
200
53%
45
Rental/Lease
0
500
0 %
48
Repair/Maintenance
0
0
0 %
49
Miscellaneous
756
1,390
54%
TOTAL ADMINISTRATION
1 43099
1145,570
98%
514.23.00
ACCOUNTING DIV{SIGN - #320
11
Salaries
$266,230
$281,420
95%
12
Overtime
6,080
6,000
101 %
23
Benefits
66,067
69,960
94%
31
Supplies
8,261
8,500
97%
35
Small Equipment
1,249
1,600
78%
41
Professional Services
18,991
13,000
146%
43
Travel
224
650
34%
$73,900
15,890
39,700
9,030
1,500
780
400
0
900
1,000
$143.100
$282,490
5,500
78,380
9,300
1,350
9,000
200
Budget to Actual
($6,659)
-8%
(336)
-2%
4,290
12%
980
12 %
(492)
-25%
780
0 %
294
277%
0
0%
900
0 %
244
32%
$16,260 6 %
(580) -10%
12,313 19%
1,039 13%
101
8 %
(9,991)
-53%
(24)
-11 %
D:Pni6Data:Admin99
-22-
Department: ADMINISTRATIVE SERVICES j
Fund GENERAL
Dept. No.: 300
NARRATIVE
ADMINISTRATION - #310
Salaries (Director) - The salary is set by the City Council.
Benefits (Director) - Medical ($4,670), retirement ($10,400), state workers ($130) and life insurance ($690).
Salaries -Executive Assistant.
Benefits - Medical ($2,800), retirement ($5,970), state workers ($130) and life insurance ($120).
Supplies- Stationery, copier/printer paper and miscellaneous office supplies.
SmallE�ui m_ent- Office furnishings for new Director.
Travel - Reimbursementfor auto mileage.
RentallLease - Nothing budgeted in 1999.
RepairlMaintenance- Reupholster chairs (3).
Miscellaneous- GFOA, WFOA and PSFOA dues ($600), financial publications ($250), and other activities/expenses ($150).
ACCOUNTING DIVISION - #320
Salaries -Salaries for accounting manager, two accountants, accounting technician, and three accounting assistants. (Utility Billing clerk is paid from
the water/sewerfund.)
Overtime - Overtime as needed during preparation ofthe final 1999 budget, the newYear 2000 preliminary budget, the 1998 annual report, and
for unexpected emergency leave situations.
Benefits- Medical ($33,410), retirement ($43,550), state workers ($910), life insurance ($510).
S_ upplies-Accounting and miscellaneous office supplies for eight employees. Supplies of the following forms for both the finance department and
citywide use: Requestto purchase forms, purchase orderforms, interdepartmental receipts, treasurer receipts, claim warrants, payroll warrants
and treasurer checks. New director signature stamps.
Small Epuipment- File cabinets (6).
Professional Services -To prepare the arbitrage rebate computations for G.0 bonds (City Hall and Public Safety Bldg. Bonds), and sales tax auditing
services. Temporary employment services due to staff shortage.
Travel - Local mileage.
D:Pm6Data:Admin99
-23-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.: 300
Account
Number Description
ACCOUNTING - #320 - Cont'd
44 Advertising
45 Rental/Lease
48 Repair&Maintenance
49 Miscellaneous
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 To Budget
Budget Budget to Actual
19� 1 $ %
0
50
0 %
50
50
0 %
4,472
6,000
75%
6,000
1,528
34%
1,719
1,800
96%
1,800
81
5%
7,495
6,080
123%
8,000
505
7%
51
Intergovernmental Svs.
22,437
25,180
594.14.64
Equipment
6,953
9,530
TOTAL ACCOUNTING
$410,178
$429,770
518.88.00
INFORMATION SERVICES
DIVISION - #330
11
Salaries
$56,225
$52,660
23
Benefits
10,655
10,460
31
Supplies
6,182
7,000
41
Professional Services
8,605
14,800
42
Communications
12,093
11,500
48
Maintenance
26,222
28,750
49
Miscellaneous
8.440
9.000
TOTAL INFORMATION SERVICES $128.422 $134.170
89%
26,710
4,273
19%
73%
0
6[ .953)
-100%
95%
$428,780
$18.602
5%
107%
$61,950
$5,725
10%
102%
12,110
1,455
14%
88%
6,620
438
7%
58%
16,300
7,695
89%
105%
10,000
(2,093)
-17%
91 %
30,000
3,778
14%
94%
9,450
11010
12%
96%
$146,430
jLgay
14%
-24- D:Pm6Data:Admin99
Department: ADMINISTRATIVE SERVICES 1
Fund GENERAL
Dept. No.: 300
NARRATIVE
ACCOUNTING - #320 - Cont'd
Advertising -Advertising related to official notices on LID Bond issues.
Rental/Lease - Copy machine rental for Finance Department.
Maintenance - Maintenance on endorsing machine ($450), letter opener ($300), receipting system ($650) and tax auditing system ($400).
Miscellaneous -Membership in the Washington Finance Officers Association ($330), Eden Systems ($40), Puget Sound Finance Officers Association
($130), Washington Municipal Treasurers Association ($40), and the Snohomish CountyClerks and Finance Officers Association ($60), Government
Finance OfficersAssociation ($200), printing and binding both the preliminary (2000) and final (1999) budgets ($4,500), the annual financial report
CAFR ($2,500), and subscriptions ($200).
Intergovernmental Services -Annual audit of city government required by law.
Equipment- Nothing budgeted for 1999.
INFORMATION SERVICES DIVISION - #330
Salaries - Information Services Coordinator, Intern ($7,000).
Benefits - Medical ($2,490), retirement ($9,330), state workers ($130), and life insurance ($160) .
Supplies - General office supplies, computer paper of various sizes.
Professional Services - Contracted programming assistance as needed.
Communications - Internet service charges; GTE ($3,660), EDCC ($5,760), mist. ($580).
Maintenance - Maintenance contractoncomputersystemincluding: printers ($2,000), PC's ($11,750) software maintenance ($16,250).
Miscellaneous -Miscellaneous software updates.
D:Pm6Data:Admin99
-25-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.: 300
Account
Number Description
CITY CLERK DIVISION - #340
514.30.00
ADMINISTRATION
11
Salaries
12
Overtime
23
Benefits
31
Supplies
41
Professional Services
43
Travel
44
Advertising
48
Maintenance
49
Miscellaneous
TOTAL ADMINISTRATION
514.80.00
RECORDS SERVICES
11
Salaries
23
Benefits
41
Professional Services
43
Travel
49
Miscellaneous
TOTALOTHERADMIN
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 To Budget
$85,735
$88,550
97%
377
500
75%
21,385
23,330
92%
5,777
6,130
94%
12,851
13,580
95%
46
270
17%
18,743
18,710
100%
550
770
71 %
1,711
1,240
138%
147175 $153,080
Budget
1999
$87,400
400
20,870
6,020
13,930
270
19,660
980
3.310
Budget to Actual
$ %
$1,665
2%
23
6 %
(515)
-2%
243
4 %
1,079
8%
224
487%
917
5%
430
78%
1.599
93%
96% 1 152 840 1 JM9 4%
$45,222
$45,000
100%
$48,420
$3,198
7%
10,391
10,310
101%
10,880
489
5%
0
0
0 %
13,500
13,500
0 %
199
220
90%
350
151
76%
184
300
61%
130
(54)
-29%
55.998 $55,830 100% 7$ 3,280 1 $17,284 31%
-26- D:Pm6Data:Admin99
Department: ADMINISTRATIVE SERVICES
Fund GENERAL
Dept. No.: 300
NARRATIVE
CITY CLERK DIVISION - #340
ADMINISTRATION
Salaries - City Clerk and Deputy City Clerk.
Overtime - Emergency coverage for minute taking or office coverage as needed during high volume periods.
Benefits - Medical ($7,160), retirement ($13,240), state workers ($260), life insurance ($210).
Supplies -Maintenance of RCW and WAC ($1,500), general office supplies ($2,470), printing of forms and licensing materials ($1,200), minute books
and tapes ($850).
Professional Services -Regular quarterly update of city code& community developmentcode ($6,530). Emergency temporary help ($1,000), minute
taking services ($6,400).
Travel -Mileage for posting Notice of Hearings, trips to courthouse to record documents and fortraining($130). Mileage and meals for attendance
at monthly municipal clerks'meetings ($140).
Advertising -Publication of public hearing notices, ordinances and other special notices as required ($5,990). Publication of Council agendas ($11,670),
and Planning Board agendas ($2,000).
Maintenance - Typewriters, Lanier tape reformatter, transcriber and tape copier. Munimetrix annual maintenance.
Miscellaneous - WMCA, IIMC, and SCCFO dues for City Clerk and Deputy City Clerk ($285), Notary fee for Deputy ($125). Recording fees for
legal documents ($2,900).
RECORDS SERVICES
Salaries - City Records Coordinator ($45,920), seasonal help ($2,500).
Benefits - Medical ($3,650), retirement ($6,960), state workers ($130), life insurance ($140).
Professional Services - Microfilming of essential records city-wide.
Travel- Mileage reimbursement for meetings.
Miscellaneous - AAMAmembership dues.
D:Pm6Data:Admin99
-27-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.: 300
Account
Number
Description
CITY CLERK - #340 - Confd
518.70.00
CENTRAL SERVICES
11
Salaries
12
Overtime
23
Benefits
31
Supplies
35
Small Equipment
42
Communications
43
Travel
45
RentaVLease
48
Maintenance
594,18.64
Equipment
TOTAL CENTRAL SERVICES
TOTAL CITY
CLERK DIVISION
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 ToBudget
$78,928 $80,420
255
500
22,596
28,570
9,212
9,390
957
1,000
81,805
96,220
0
50
19,773
18,590
16,511
16,580
3,350
3,810
233 38
$255,130
436 558
14L4,040
CITY ATTORNEY - #360
515.10.00 LEGALSERVICES
41 Prof. Services (Retainer) $117,929 $110,700
98%
51%
79%
98%
96%
85%
0%
106%
100%
88%
91%
94%
107%
Budget
1999
$91,250
0
26,230
9,010
0
97,490
150
20,080
12,130
7.000
263 340
489 460
$148,800
Budget to Actual
$12,322
16%
(255)
-100%
3,634
16%
(202)
-2%
(957)
-100%
15,685
19%
150
0 %
307
2 %
(4,381)
-27%
3,650
109%
29 953
13%
52 902
12%
$30,871 26%
-28- D:Pm6Data:Admin99
Department: ADMINISTRATIVE SERVICES
Fund GENERAL
Dept. No.: 300
NARRATIVE
CITY CLERK - #340 - Cont'd
CENTRAL SERVICES
Salaries -Administrative Assistant, Senior Office Assistant, and Office Assistant.
Overtime -Nothing budgeted for1999.
Benefits - Medical ($11,830), retirement ($13,830), state workers ($390), life insurance ($180).
Supplies-Copierpaper,staple cartridges($6,240); business license applications/brochures, logo envelopes/letterhead ($1,370), general supplies
($1,400).
Small Equipment- Nothing in the 1999 budget.
Communications - Postage ($55,130), SCAN ($10,200), 775-2525 ($30,600); Plaza Room telephone ($720), Detective phone line caller ID ($840).
Travel - Reimbursementfor personal use ofvehicle fortrips to postoffice, postings, etc.
Rental/Lease - Mailing system ($6,840), copier ($13,240).
Maintenance- Micrographic equipment($1,530), typewriters and calculators ($180), telephone system maintenance ($10,420).
Equipment -Year 2000 upgrade to Voice Mail system.
CITY ATTORNEY - #360
LEGAL SERVICES
Professional Services -Retainer includes general legal services ofdrafting routine ordinances and resolutions; attendance at City Council meetings
and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover90
hours of attorney services irrespective of billing rate of attorney providing services; it also includes $30,000 for paralegal work. Retainer services
do not include taxwork, special items such as major time-consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID'swhich would
be based upon a percentage of construction costs.
D:Pm6Data:Admin99
-29-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.: 300
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget to
Actual
Number
Description 1998
1998
To Budget
1999
$
CITY ATTORNEY #360 - Cont'd
49
Miscellaneous(Litigation) 143,256
105,300
136%
98,390
(44,866)
-31%
515.23. 00
TRAFFIC COURT SERVICES
41
Prof. Services (Traffic) $60,000
$65,000
92%
$60,000
$0
0%
49
Appeals 2,602
10,000
26%
9,000
6,398
246%
515.24.00
LABOR NEGOTIATION SERVICES
41
Prof. Services (Labor Neg.) L
5 000
0%
Lo
$0
0%
TOTAL CITYATTORNEY
32$ 3.787
$296,000
109%
j316190
7 597
-2%u
NON -DEPARTMENTAL DIVISION - #390
511.70.51
ELECTION SERVICES $7,943
$15,000
53%
$28,000
$20,057
253%
511.80.51
VOTER REG, SERVICES 42,194
44,760
94%
46,000
3,806
9%
512.52.00
JUDICIAL SERVICES - PUBLIC DEFENDER
41
Professional Services $43,930
$40,000
110%
$55,000
$11,070
25%
515.20.41
Professional Services 6,001
0
0%
0
(6,001)
-100%
517.22.00
LEOFF DISABILITY
23
Benefits $139,352
$140,000
100%
$150,000
$10,648
8 %
-30- D:Pm6Data:Admin99
Department: ADMINISTRATIVE SERVICES
Fund GENERAL
Dept. No.: 300
NARRATIVE
CITY ATTORNEY - 4360 Cont'd
LEGAL SERVICES Conrcl
Miscellaneous- Covers lawsuits and negotiations with third parties and attendance atall meetings other than specified under retainer atthe following
hourly rates:
1996
1997
1998
1999
Senior Partners
$135
$139
$143
$145
Partners
120
124
128
130
Associates with more than one yearexperience
100
103
106
110
Associates with less than one year experience
95
98
101
103
Interns and paralegals
75
77
80
80/60
TRAFFIC COURT SERVICES
Professional Services - Budgeted for Prosecutor.
Miscellaneous - Prosecutor Appeals.
LABOR NEGOTIATION SERVICES
Professional Services -Nothing budgeted for 1999.
NON -DEPARTMENTAL DIVISION - #390
ELECTION SERVICES - Primary and general election costs .
VOTER REG. SERVICES - County charge based on 24,093 registered voters in the City.
JUDICIAL SERVICES - PUBLIC DEFENDER
Professional Services -Contract with Public Defender ($1 00/case). Contract is continuous with discretionary termination by the City Council.
Other Professional Services - SNOCOM (800 MHz), Foster Pepper & Shefelman in 1998. Nothing budgeted in 1999.
LEOFF DISABILITY
Benefits - Medical insurance premiums and medical expenses for twenty-four (24) retired LEOFF I police officers and five (7) firemen per
RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund.
D:Pm6Data:Admin99
-31-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept, No.; 300
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget
to Actual
Number
Description
1998
1998
To Budget
1999
$
NON -DEPARTMENTAL - # 390 Cont'd
517.78.00
UNEMPLOYMENT COMPENSATION
23
Benefits
$7,484
$16,000
47%
$10,000
$2,516
34%
519.90.00
MISCELLANEOUS
11
Salaries
$67,500
$78,310
86%
$34,500
0
23
PERSRetirementBenefits
52,067
50,400
103%
70,0.00
17,933
34%
31
Supplies
0
7,690
0%
7,500
(7,500)
0%
41
Programming Prof. Services
(900)
4,000
-23%
200,000
200,900
-22322%
46
Insurance
260,718
280,670
93%
278,100
17,382
7%
49
Miscellaneous
107,663
127,270
85%
128,330
20,667
19%
525.40.00
EMERGENCYSERVICES
31
Supplies
$0
$0
0%
$400
$400
0%
49
Miscellaneous
0
0
0%
100
100
0%
EMERGENCY SERVICES COORDINATING AGENCY
525.60.51
Intergovernmental Svs.
$40,758
$38,200
107%
$45,000
$4,242
10%
POLLUTION CONTROL
531,70.51
Intergovern mental Svs.
$11,639
$11,700
99%
$11,430
($209)
-2%
MEDIC 7
562.00.51
Intergovern mental Svs.
$451,590
$451,600
100%
$691,650
$240,060
53%
-32- D:Pm6Data:Admin99
Department; ADMINISTRATIVE SERVICES
Fund GENERAL
Dept. No.: 300
NARRATIVE
UNEMPLOYMENT COMPENSATION
Benefits -Mandated upon cities by federal government through Public Law 94-556, effective January1,1978.
MISCELLANEOUS
Salaries - Termination pay for two employees.
Benefits - Medical, retirement benefits and state workers' compensation forthree retiring PERS employees.
Supplies - Purchase orders/payment requestforms for all departments and otherforms as a resultof conversion to new computer system.
Professional Services- Special system programming consulting service for upgrading EDEN system to Windows.
Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessmentfor pooling liability coverage and
deductible amounts within the General Fund.
Miscellaneous- Association of Washington Cities ($19,850), Edmonds Chamber of Commerce ($370), Snohomish County Economic Development
Council ($2,300), Senior Center ($37,130), Snohomish County Chamber of Commerce ($480), Edmonds Lions Club ($300), National League of
Cities ($2,500), Puget Sound Regional Council ($14,300) Snohomish County Tomorrow ($4,600), U. S. Conference of Mayors ($1,500), Edmonds
Alliance for Economic Development ($20,000), Economic Development (Mayor's money- $10,000), and Economic Development Matching Funds
($15,000).
EMERGENCY SERVICES COORDINATING AGENCY
Intergovernmental Services -Assessment by the Snohomish County Departmentof Emergency Services.
POLLUTION CONTROL
Intergovernmental Services - Supports the Puget Sound Air Pollution Control Agency.
MEDIC 7
Intergovernmental Services - Public Health Rucker Building Medic 7
1999
-0-
-0-
$691,650
1998
-0-
-0-
451,600
1997
-0-
-0-
398,000
1996
-0-
-0-
299,150
1995
232,560
27,700
285,690
D:Pm6Data:Admin99
-33-
Department: ADMINISTRATIVE SERVICES
Fund: GENERAL
Dept. No.: 300
Account
Number Description
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 ToBudget
NON -DEPARTMENTAL DIVISION - #390 Confd
ALCOHOLISM
567.00. 51 Intergovernmental Svs. $8,927 $11,640
LIBRARY SERVICES
672.20. 51 Intergovernmental Svs. $825,171 $893,300
586.80. 53 State Excise Tax 4,867 7,000
DEBT SERVICE
591.39. 00 1993 P.W. Fac. Bond $70,100 $70,100
591.73.
00
1995 LTGO Ref. Bond
317,410
317,410
591.78.
00
1996 Fire Station #20 Bonds
65,953
65,960
592,38.
89
FiscalAgentFees
404
1,400
597.00.
00
OPERATING TRANSFERS
597.00.
55
Interfund Transfers
$543,007
$573,880
TOTAL NON -DEPARTMENTAL
$3,073,776
$3,246,290
508.00.
00
Ending Cash
1,563,040
473,640
GENERAL FUND SUBTOTAL
$6,078,862
5189 480
Budget Budget to Actual
1999 $ %
77% 1 $11,000 1 $2,073 23%
92% $862,000 $36,829 4%
70% 5,000 133 3%
100%
$68,590
($1,510) -2%
100%
310,630
(6,780) -2%
100%
65,960
7 0 %
29%
400
(4) -1 %
95%
$705,650
$162,643
30%
950/6
$3,785,240
$711,462
23%
330%
410,790
1 152 250
-74%
117%
$5,719,990
1$358,8721
-6%
-34-
D:Pm6Data:Admin99
Department: ADMINISTRATIVE SERVICES
Fund GENERAL.
npnt. No.. 300
NARRATIVE
ALCO., H� OLISM
Inter overnmental Services - Supportsthe Snohomish County Alcoholism Program at2% of liquor profits and liquorexcise taxes actually received.
LIBRARY SERVICES
Inter overnmentalServices-AnnualcontractfeewithSno-Isle Regional Library System.
Excise Tax- Monthly taxes paid to state of Washington, Departmentof Revenue.
DEBT S ICE
1993PublicWorksf total, This amountis the share to house general
Facilit Bond Issue• Debt payment on1993issues, whichrepr� 690 ts � �fw �ch$788220 is Fund #001 and$90178fl is Fund
city maintenance operations. The streetfund share is 53.36 %. Original issued $,
#111.
1995 Libra Refundin Bonds - Payment on long-term bonds for acquiring Anderson Cultural and Leisure Center and Construction of Library.
1996 Fire District Contract -Payment on long-term contractfor Fire Station #20 purchase.
Fiscal A entFees - Administrative fees for G.0. Bonds
OPERATING TRANSFERS
Interfund Transfer
1997
1998
1999
(Budgeted in
$50,000
$50,000
$-0 Fire Dept)
Fire Aid Vehicle Fund - No. 005
and Equipment Fund - No. 008
191,460
221,007
208,250
-0-
TravellTraining
LEOFF Medical Insurance Reserve Fund - No. 009
30,000
-0-
-0-
25,000
20,000
community RequestFund No. 019
123,600
-0-
75,420
Street Fund - No.111
-0-
-0-
12,500
Street Construction Fund No.112
94,000
120,000
100,000
Building Maintenance Fund - No.116
15,000
15,000
15,000
Municipal Arts Fund - No.117
322,000
60,000
210,980
Council Contingency Fund - No.119
79,370
-0-
-0-
Special capital Fund - No.126
50,000
52,000
53,500
Cemetery Maint.timprovementFund - No. 130
-0.
-0-
10A00
Sister City Commission -No. 623
—
95�L43p
54� 3 QQ7
70�5 55Q
TOTAL
D:Pm6Data:Admin99
-35-
Department: ADMINISTRATIVE SERVICES
Fund: OTHER
Dept. No.: 300
Revenue 1998 1999
CURevenue Budget
MULATIVE RESERVE FOR GENERAL FUND - FUND 002
Expenditures
1998
_ __ Expend.
1999
_ Budget
Beginning Cash Balance $251,318
InterestEarnings $251,320
Ending Cash Balance
15,676 13,000
Transferto Capital
$251318
$251,320
Imprmt. Fund#325
15,676
13,000
TOTAL REVENUE $266,994
$264,320 TOTAL EXPENDITURE $266,994
$264,320
EMERGENCY FiNANCIALRESERVE - FUND p06
Beginning Cash Balance $1,058 230
Telephone Utility Tax $1,282,000 Ending Cash Balance $1,207,704
Interest Earnings 82,402 82,00 $1,349,700
67,072 60,000
TOTAL REVENUE
$1,207,704
$1,349,700
TOTAL EXPENDITURE
-
$1,207,704
$1,349,700
TRAVELITRAlN1NG &EQUIPMENT
-FUND 008
------
-
--~-
Beginning Cash Balance
Transferfrom General
$48 824
$39,520
Ending Cash Balance
Fund #001
Equipment
$38,693
$0
Transferfrom Street Fund#111
221,
3,641 41
20,0
2,760
{computerreiated)
88,646
64
Tra n sfer from Mun icipa) Arts
Professional Services
35
27,500
Fund #117
Transferfrom Combined
27
1,090
Travel
Miscellaneous
,663
41,547
,500
69,950
Utility Operating Fund#411
18,903
EquipmentforCityHall
68,653
12742
119,510
Transferfrom Equipment Rental
28,540
Res. Equity Transfer -out
11,056
0
Fund #511
0
4,598
800
TOTAL REVENUE
$297,000
$280,960
TOTAL EXPENDITURE
$297,000
$280,960
LEQFF -MEDICAL INSURANCE RESERVE -FUND 009
Beginning Cash Balance $181 500
InterestEarnings $19,0
10,539 4,000
0
TOTALREVENUE
$192,039 $196,040
Ending Cash Balance
TOTAL EXPENDITURE
$192,039 $196,040
$192,039 $196,040
-3& D:Pm6Data:admnrev99
Department: ADMINISTRATIVE SERVICES
Fund; OTHER
NARRATIVE
CtJMlil ATIVE RESERVE FOR GENERAL- FUND - FUND 002
and ending cash
ances each
This fund was established as a reserve for the General Fund, thereby eliminating eltainled in this fund
until such et beginning
meas he balance eachedl$250,000 Therelafterr,,
General Fund. Interest earned from monies invested from this fund was r
the interest is transferred to the Capital Improvements Fund No. 325for improvements to general facilities of the City.
EMERGENCY FINANCIAL RESERVE- FUND 006
y to federal grants such
This fund was established by budget Ordinance No. 2546 for the purpose of reserving
ingmn ederaif Re eset rnuesharngwa elimojected decreasesin inated tate in1987. Thepurpose
as Federal Revenue Sharing and Interagency Committee for outdoor recreationgrants.
ofthe fund was revised by Ordinance No.2912 in 1994to include unanticipated emergencies.
TRAVEL ITRAINING�OUIPMENT - FUND 008
Thefund was re-established in the 1997 budgetfor the purpose of segregatingFund d expenditures designated f orTravel,
Training and need to submit omput e t nwnt writing
software as well as furniture. Each of these categories are segregated within t Y
which will be reviewed by the Mayor's Office.
tEOFF -MEDICAL INSURANCE RESERVE - FUND 009
Thefundwascreatedinthe 1995budgettoestablish adequate reserves fore blong-term
tThere are37dLE0FFllemplay�snotcoveredbythe
I employees. The
reserve amounts are transferredfrom the General Fund and are approv ytheCitY Council.
Firemen's Pension Fund.
D:Pm6Data:admMev99
-37-
Department:
Fund:
f Dept. No.:
ADMINISTRATIVE SERVICES
OTHER
300
Revenue
1998
Revenue
1999
gud cl
9 ExpendifE�res
1998
1999
Ex end.
Bud et
HOTIUMOTEL TAX, - FUND 120
Beginning Cash Balance
Hotel/Motel Excise Tax
$18,323
$45,360 Ending Cash Balance
$45,360
InterestEamings
68,897
1,269
56,000 Intergovernmental Svs.
16,588
$38,160
38,000
800
TOTALREVENUE
EMPLOYEE PARI{ItVG PERMIT - FUNt3121
Beginning Cash Balance
Employee Parking Permits
InterestEamings
TOTALREVENUE
SPECIAL LIBRARY - FUND 621
Beginning Cash Balance
InterestEamings
SUBTOTAL
(100 - Library Board)
Beginning Cash Balance
InterestEamings
SUBTOTAL
TOTALREVENUE
$88,489 $102,160
$8,212
$17,290
9,578
5,000
406
0
$18,196
$22,290
$7,011
287
$7,298
$1,025
72
$1,097
$8,395
$7,290
300
$7,590
$1,100
80
$1,180
$8,770
Transfer to:
Municipal Arts#117
Tourism Arts Fund #123
Sister City #623,100
TOTAL EXPENDITURE
Ending Cash Balance
Supplies
TOTAL EXPENDITURE
Ending Cash Balance
SUBTOTAL
Ending Cash Balance
Supplies
SUBTOTAL
TOTAL EXPENDITURE
0
4,000
4,000
17,541
17,000
5,000
5,000
$88,489
$102,160
$17,286 $21,290
910 1,000
$18,196 $22,290
$7,298 $7,590
$7,298
$7,590
$1,097
$990
0
100
$1,097
$1,180
$8,395
$8,770
D:Pm6Data:admnrev99
Department: ADMINISTRATIVE SERVICES
Fund: OTHER
Dent. No.; 300
NARRATIVE
HOTELIMOTEL TAX - FUND 120
This fund was established by Ordinance No. 2010 imposing a special excise tax of 2% on the sale of, or charge made for, the furnishing of lodging by a
hotel, rooming house, touristcourt, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing
of real property in order tofu nd acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax
for this purpose shall be deducted from the amount ofthe sales tax that the seller would otherwise be required to collect and to pay to the State Department
of Revenue. Intergovernmental Services is forthe South Snohomish CountyTourism Bureau and Edmonds Alliance for Economic Development. Transfers
are for concerts in the park, promoting tourism, and Sister City relations.
EMPLOYEE PARKING PERMIT - FUND 121
This fund was established by Ordinance No.3079. All application fees received by the City for employee parking permits are to be deposited in this fund
and used solely for the administration of the program.
SPECIAL LIBRARY- FUND E21
The Library Board provides funds for lectures and Washington Library Association membership fee for the Edmonds Library Board. Other Library Board
supplies are paid from program 100.
D:Pm6Data:admnrev99
-39-
rNV E-D A,r
1,Q C. i g9"
Continued
Field
Services
Hospital
Ordinance
Patrol
Traffic
Security
Enforcement
Respond to Calls
Traffic Enforcement
Pat�er3flStaff::Safety
Animal/Pale€rig
for service
Traffic -Accident
Facilities SeGurlty
Control
I.nitiate.Crirninai
Envestigafian
Enforce Local and
!:Abandoned Vehicle
Investigations
Patrol Assistance
State Laws
Enforcement
Enforce Local.and.
State Latins
• Sergeants (4) • Motorcycle • Sr. Hospital • Animal Control
• Patrol Officers (26) Officers (3) Security Officer Officers (3)
• Traffic Officer • Hospital Security
Officers (6)
Special
Operations
K-9
Deserves
Plain Clothes
Building/Evldence
Special Event
Selective Enf•
Searches
Crowd Control
Patrol' Assistance
Criminals
Traffic- 3irectiah
3 s
Apprehension
PatCoE Assistance
Patrol : Assistance
I
• Proactive Officers • K-9 Officer • Reserve Officers
(2) (10)
P:Reporls:99Budgt: orgChts:Police
:Investigation
Major C.rirnas Foliow
up.:Iwestigatlo n
Fraud; Forgery,
Narcotics and
Gamt? ng .
investlgatio ns
• Sergeant
• Detectives (6)
--_ - organization Ch"-'r
- YJ
Continued
Support
Services
Youth .
Services
Drug AFJuse. Resist.
Educatiorz':f.DARIw
. High::SchoolI Iddle
Scho.oi'.1
Elementary
School Resource.
Services.
Youth..Cririt*� :yi[atch
Activities
• Sergeant
• Elementary School
Resource officer
• High School
Resource officer
Prevention
Commercial
Residential
Personal securityl.
`T�aining
Supervise' . alunte
Programs.
• Crime Prevention
Coordinator
• Clerk Typist (PIT)
.Records!
Property
CADIRMS Computers'i
special: Proiects:
Crime Scene
Processing
Narcotics Testing .
Process F'Ingerprint '?
Evidence
Police: Records 'Mgmt
Data Storage/Retrie'�3
Telephone-IReceolon
Mail Processing.
• Police Admin.
Supervisor
• Properly officer/
Evidence Tech.
• Police Services
Assistants (7)
• Cadets (3 PIT)
Pot
P:R Budgt:drgGhts:
MISSION STATEMENT
POLICE DEPARTMENT
Service in partnership with the comunity—a
commitment to EXCELLENCE
VISION STATEMENT
We see our department in cooperation with the
citizens of Edmonds, becoming
and responsive to theirg more attuned to
needs.
We intend to do this throughim
management techniques mutual proved
respect, and
developing our peoples full Potential.
tral.
We will be innovative, usin
g emerging technology
to maximum potential.
We recogn1Ze that our growth is
Public confidenCe and su j dependent on
strive to accomplish thr pp Of `' which we will
ough professionalism.
199 �F A CCOMPL 1SNMEN TS & 1999 OOA LS
POLICE DEPARTMENT
199FAccomp1hghmenis
■
■
Began moving employees, their work
areas and equipment, and our property
room into temporary quarters to allow
for demolition of the present public
safety building.
Completed a final draft of our depart-
ment policies and procedures manual in
July and completed training of employ-
ees on the new manual in October, all in
preparation for onsite CALEA (national
accreditation) assessment in early 1999.
■ Conducted two neighborhood meetings
in the areas annexed to the City last
year.
• Continued discussion with SNOCOM,
SNOPAC, and the Everett Police De-
partment on a jointly operated 800 MHz
public safety communications system.
■ Utilized members of the reserve unit to
enforce downtown parking regulations
to supplement our regular parking en-
forcement personnel.
■ To implement and continue Total Qual-
ity Management in the Police Depart-
ment, at least one proposal for improv-
ing police operations or customer serv-
ice was included in our bimonthly goal
reports.
D:\whword97\Goa1s98\Po1ice.doc
1.99.9 (90a1s
■ Analyze 1998 crimes by location and
time to determine if human resources
are being deployed properly to combat
crime problems. Complete the study by
June 1, 1999.
■ Continue to work on 800 MHz project to
ensure Edmonds receives 95 percent
plus coverage in our radio zones.
■ Complete the move of our employees
and equipment into the new public
safety complex upon completion in
1999.
■ Provide mentor services through the
Youth Services Division to at least five
at -risk youths in 1999.
Continue TQM and identify one pro-
posal per month to improve operations
or customer service.
EXPENDITURE SUMMARY
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
Expended
1998
Budget
1998
% Expended
To Bud t�
Budget
1999
Budget to
$
Actual
FUND: General
Administration and Staff
$388,328
$446,230
87%
$509,710
$121,382
31%
Records Management
287,154
305,340
94%
327,070
39,916
14%
Investigation
577,913
560,880
103%
578,660
747
0%
Patrol
2,170,502
2,210,390
98%
2,260,460
89,958
4%
Special Operations
146,393
138,870
105%
145,710
(683)
0%
K-9Unit
78,166
78,270
100%
76,900
(1,266)
-2%
Crime Prevention
62,816
71,330
88%
69,440
6,624
11%
Youth Services
233,784
234,010
100%
232,940
(844)
0%
Training
108,640
112,520
97%
117,900
9,260
9%
Ordinance Enforcement
156,347
152,750
102%
191,360
35,013
22%
Traffic
252,909
288,690
88%
310,510
57,601
23%
Communications
425
0
0%
0
(425)
-100%
Property Management
56,048
59,120
95%
63,660
7,612
14%
Reserve Unit
39,784
24,400
163%
28,000
(11,784)
-30%
Hospital Security
340,575
320,480
106%
348,360
7,785
2%
Prisoner Care
102,999
103,000
100%
106,000
3,001
3 %
SnoCom
154,168
171,100
90%
154,130
(38)
0%
Equipment
43,295
43,110
100%
8.900
(34,395)
-79%
SUBTOTAL
$5,200,246
$5,320,490
98%
$5,529,710
$329,464
6%
OTHER FUNDS:
Criminal Justice Activity
$354,153
$415,930
85%
$483,960
$129,807
37%
Drug Enforcement
34,123
49,980
68%
31,680
2443
-7%
TOTAL
$5,588,522
$5,786,400
97%
$6,045,350
$456,828
8%
DEPARTMENT FUNCTION
Administration -is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget,
long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council.
RecordsMana ement-is responsible for all records management, data storage and retrieval, answers incoming calls to department and assists citizens
atthe front counter.
Invest ation-isresponsibleforfollow-up investigations of major crimes such as homicide,robbery,assault, burglary and sex offenses. Thisunitalso
conducts fraud, forgery, theft, narcotics, and gambling investigations.
Patrol - Officers respond to citizen callsfor service, initiate criminal investigations from "on -view" arrests and dispatched calls, investigate traffic accidents,
and enforce local and state traffic and criminal codes.
Special Operations - Proactive Officers dress in plain clothes, concentrating on high crime areas and working with uniformed Patrol Officers on various
assignments.
D:Pm6Data:po1ice99
-40-
Department; POLICE DEPARTMENT
Fund; GENERAL
Dept. No,: 410
NARRATIVE
K-9 Unit -Assists with apprehension of criminals, locating evidence and searching buildings for hidden suspects.
Crime Prevention - Is staffed by one full-time Crime Prevention Coordinator, who is assisted bysome 20 senior citizen Crime Watch Volunteers and Law
Enforce men t Explorers.
Youth Services - Provides positive educational interaction with youth, which is intended to deter youth from crime.
Tra_ inina-Includesin-service, mandatory and physical fitness train ing in addition to off -site training, schools and seminars.
Ordinance Enforcement- Handles abandoned vehicles and parking enforcement, including monitoring the City's parking lots. Also deals with stray, injured,
and deceased animals, both wild and domestic.
Traffic - Is assigned to traffic duty and issue most of the Department's citations and conduct investigations of all major accidents.
Pro ert Mann ement-Collects, maintains and controls all evidence in investigations, houses found property, tests narcotics and processes fingerprinting
evidence, Coordinates electronics upervi sion program.
Reserve Unit- Reserve Officers are part-time officers who fill in forvacationing officers, direct traffic and assistwith crowd control at parades and other civic
funclions.
Has italSecurit- Officers provide forthe safety and security of staff, patient . s and their property, and plantfacilities at Stevens Memorial Hospital.
PrisonerCare - Includes asix-hour holding facility operated by the department. Jail services are contracted to the City of Lynnwood and Snohomish County.
-41 - D:Pm6Data:po1ice99
lepariment: POLICE DEPARTMENT
und: GENERAL
spt, NO.: 410
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget to
Actual
Number
Description
1998
1998
To Budget
1999
$
% _
521.10.00
11
ADMINISTRATION - #410
Salaries (Chief)
$75,240
$75,240
100%
$78,810
$3,570
5%
23
Benefits (Chief)
16,500
16,500
100%
15,960
(540)
-3%
11
Salaries
214,827
256,240
84%
294,510
79,683
37%
12
Overtime
651
0
0%
0
(651)
-100%
23
Benefits
38,917
48,160
81 %
62,730
23,813
61 %
24
Uniforms
3,779
4,730
80%
3,990
211
6 %
31
Supplies
13,290
13,900
96%
13,900
610
5%
35
Small Equipment
446
550
81%
0
(446)
-100%
41
Professional Services
1,577
1,500
105%
1,500
(77)
-5%
42
Communications
3,644
4,000
91 %
4,000
356
10%
43
Travel
880
820
107%
820
(60)
-7%
44
Advertising
947
1,000
95%
1,000
53
6%
45
Rental/Lease
8,605
12,000
72%
20,000
11;395
132%
48
Maintenance
620
1,500
41 %
1,500
880
142%
49
Miscellaneous
1,473
1,510
98%
1,510
37
3%
95
Interfund Rental
6,932
8,580
81 %
9,480
2,548
37%
TOTAL ADMINISTRATION
IZE328
144§ 230
87%
$509,710
12� 1382
31%
521.11.00
RECORDS MANAGEMENT
11
Salaries
$211,985
$229,920
92%
$241,420
$29,435
14%
12
Overtime
4,831
3,330
145%
3,500
(1,331)
-28%
23
Benefits
59,700
58,190
103%
66,930
7,230
12%
D:Pm6Data:po1iee99
-42-
Department; POLICE DEPARTMENT
Fund: GENERAL
Dept, No,: 410
NARRATIVE
ADMINISTRATidN - #410
Salaries Chie The salary is set by the City Council,
Benefits Chie - Medical ($4,710), retirement ($10,900) and life insurance ($350).
Salaries -Two Assistant Police Chiefs, Police Administrative Supervisor, Executive Assistant, part-time Secretary, and three Cadets.
Dvertime - Nothing budgeted in 1999.
Benefits - Medical ($22,670), retirement ($38,480), state workers ($620), life insurance ($960).
Uniforms - Based on $750 each forcommissioned personnel and $410each fornonCommissioned personnel, $230 each for part-time secretary and
three cadets and to repair or replace clothing lost ordestroyed on thejob per labor agreement.
Su lies -Reference books ($900), copierand fax paper($1,800), printing costs ($2,000), office supplies fortotal department ($8,200), shoulder
patches fordepartment ($1, 000).
Small E ui ment- Nothing budgeted in 1999.
Professional Services - Psychological fit -for -duty exams and Human Resources consultants.
Communications -All department pagers, Internetsite rental, private telephone line (forpolice radio).
Travel - Meals and parking expenses for business and meetings.
Advertisino -Business support and newspaper ads.
RentallLease -Two copy machine leases for full year, one additional copy machine lease for six months.
Maintenance -Repair of office equipment.
Miscellaneous- Includes FBI National Academydues ($50), Washington Association of Sheriffs and Police Chiefs Association dues ($280), IACP
dues ($100), subscriptions ($350), NW accreditation dues ($100), Chaplain dues($80), LEIRA ($30), exchangeclub ($320), rotary ($120), JAI ($30),
WASPC dues ($50).
Interfund Rental _ Rental charge for administrative vehicles ($8,230) and Reserve Fund for radio replacement ($1,250).
RECORDS MANAGEMENT
Salaries - Seven (7) Police Services Assistants (includes $9,750 holiday buyback per labor agreement).
Overtime - For clerical duties as required during scheduled shifts.
Benefits - Health ($30,160), retirement ($34,900), state industrial ($910), life insurance ($420), overtime benefits ($540).
-43-
D:Pm6Data:po1ice99
Department: POLICE DEPARTMENT
Fund:
GENERAL
Dept. No.:
410
EXPENDITURE DETAIL
Expended
Budget
% Expended
Budget
Budget to
Actual
Account
Number
Description
1998
1998
To Budget
1999
$
RECORDS MANAGEMENT- COnt`d
24
Uniforms
2,580
2,870
90%
2,870
290
11 %
31
Supplies
6,444
6,900
93%
7,000
556
9%
35
SmallEquipment
174
320
54 /o
41
Professional Services
0
0
0 %
2,000
2,000
0 %
48
Repair/Maintenance
1,285
3,500
37%
3,000
1,715
133%
49
Miscellaneous
155
310
50%
210
55
35%
TOTAL RECORDS MANAGEMENT
$287,154
$305,340
94%
$327 070
3$ 9,916
140/6
521.21.00
-INVESTIGATION
11
Salaries
$401,579
$401,640
100%
$401,640
$61
0%
12
Overtime
27,135
15,000
181 %
17,500
(9,635)
-36%
23
Benefits
90,513
84,180
108%
91,710
1,197
1 %
24
Uniforms
4,934
5,270
94%
4,900
(34)
0
-1 0
31
Supplies
5,122
5,200
99%
5,200
78
2%
35
SmallEquipment
2,177
2,440
89%
680
(1,497)
-69%
41
Professional Services
1,538
2,000
77%
2,000
462
30%
43
Travel
314
500
63%
3,000
2,686
855%
49
Miscellaneous
40
590
7 %
790
750
1875%
51
Intergovernmental Svcs.
25,561
25,060
102%
30,310
4.749
19%
95
Interfund Rental
19,Q00
19,000
100%
20,930
1,930
10%
TOTAL INVESTIGATION
$57I,913
560 880
103%
57�a 8,66�
747
0%
D:Pm6Data:P01ice99
-44-
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
NARRATIVE
RECORDS MANAGEMENT - Cont'd.
Uniforms -Based on $410 for each noncommissioned personnel.
Su lies- Includes all departmentforms otherthan evidence ($5,000), and citations ($2,000).
Small E ui menl- Headphones($140).
Professional Services - Microfilming by Washington StateArchives.
Re airlMainfenance- Repair of office equipment.
Miscellaneous - LEIRA dues for seven service assistants ($210).
INVESTIGATION
Salaries - One Sergeant and six Detectives (includes $16,310 holiday buy back per labor agreement).
Overtime -As required forspecial assignments,
Benefits - Medical ($35,000), retirement ($49,780), state workers ($4,410), life insurance ($420) and OT benefits ($2,100).
Uniforms - Based on $700 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement.
Supplies - General office supplies ($ 1,000), film and photo processing ($4,200).
Small Equipment -Two petrification masks ($300), cell phone ($180), and computer cart ($200).
Professional Services - Polygraph services ($500), personal history reports ($500), credit reports ($500) and translator services ($500).
Travel -Ferry fares for investigation and transports, meals and parking fees for business and meetings ($500).
Miscellaneous - Prisoner extradition ($2,500). To purchase information, payfor tips, etc., forcrimes other than narcotics related ($500). Dues for
WSPCA ($20), NAFI ($20), NW fraud investigation ($20), pacific NW tax and fraud ($20), NATIA ($20) and publications ($90).
Intergovernmental5ervices - City's share of South County Narcotics Task Force Sergeant salary and benefits ($25,810). SPD/KCDPS booking
Photos annual fee ($200), initial hookup with SnoCountyjail ($3,500), and Sno County booking photos annual fees ($800).
Interfu_ nd Rental - Rental charge for investigative vehicles ($19,930) and radio replacement fund ($1,000).
-45-
D:Pm6Data:po1ice99
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No., 410
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget to Actuai
Number
Description
1998
1998
To Budget
1999
$
%
521.22.00
11
PATROL
Salaries
$1,565,865
$1,565,610
100%
$1,598,780
$32,915
2%
12
Overtime
57,685
69,130
83%
70,500
12,815
22%
23
Benefits
359,315
364,260
99%
375,970
16,655
5%
24
Uniforms
18,089
22,850
79%
15,000
(3,089)
-17%
31
Supplies
14,309
8,400
170%
8,400
(5,909)
-41 %
35
Small Equipment
10,892
12,230
89%
4,900
(5,992)
-55%
41
Professional Services
6,922
8,450
82%
8,000
1,078
16%
42
Communications
17,353
20,000
87%
18,000
647
4%
43
Travel
126
450
28%
0
(126) -100%
48
Repair/Maintenance
12,440
13,030
95%
13,890
1,450
12%
49
Miscellaneous
170
290
59%
160
(10)
-6%
95
InterfundRental
107,336
125.690
85%
98%
146,860
22B0460
39.524
$89,958
37%
4%
TOTALPATROL
$2,170,502
$2,210.390
521.23.00
SPECiALOPERATIONS
$115,223
$108,030
107%
$110,060
($5,163)
-4%
11
Salaries
12
Overtime
3,797
4,200
90%
4,200
403
11 %
23
Benefits
26,482
24,910
106%
29,510
3,028
11 %
24
Uniforms
0
1,000
0%
1,000
1,000
0%
31
Supplies
475
250
190%
200
(275)
-58%
35
Small Equipment
416
480
87%
590
174
42%
48 Repairs/Maintenance
TOTAL SPECIAL OPERATIONS
0
14�393138,870
0
0%
105%
150
14$ 5.T10
150
683
9. L%
0%
D:Pm6Data:po1ice99
-46-
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
NARRATIVE
PATROL
Salaries - Four Sergeants and 26 Patrol Officers. (Includes $64,880, holiday buy back per labor agreement).
Overtime -As required during shifts,
Benefits - Medical ($148,170), retirement ($198,730), state workers ($17,980), life insurance ($1,770), OT benefits ($9,320).
Uniforms -Repair or replacement of uniforms lost or damaged on the job per labor agreement and replace body armor,
Supplies -Includes supplies common to the department, i.e., batteries, switches, bulbs ($3,000), cones ($500), flares ($1,200), and miscellaneous
($3,700).
Small Equipment - Battery rejuvenator($800), dive equipmentfortwo additional divers (two pony bottles, two regulators, two press gauges, two harnesses
- $670), miscellaneous diving equipment ($980),15 holsters ($1,650), armory tools ($600), and belly chains and hobble ties ($200).
Professional Services - Dry cleaning of uniforms per labor agreement ($5,500) and towing ($1,000), sixdive team medical exams ($1,500).
Communications -Airtime and long distance forall cellularphones for entire department.
Travel - Nothing budgeted in 1999.
Maintenance - Service and parts for repair of equipment, such as radar ($2,000), carwash ($2,040) and emergency equipment ($1,350),100% of
all radio maintenance contract and repair costs not covered for entire department ($6,700), installation of equipment ($1,100) and dive equipment ($700).
Miscellaneous - Dues for WSHNA ($90) and BSA ($20), hostage negotiations ($30), and Boy Scouts of America ($20).
Interfund Rental - Rental charge for patrol cars ($141,460) and reserve fund for radio replacement ($5,400),
SPECIAL OPERATIONS
Salaries - Two Proactive Officers (includes $4,460 in holiday buy back per labor agreement).
Overtime -As required during shifts.
Benefits- Health ($13,950), retirement ($13,640), state workers ($1,240), life insurance ($120) and OT benefits ($560).
Uniforms - Repair or replacement of uniforms lost ordamaged on thejob per labor agreement,
Supplies - Includes supplies specific to the unit, i.e., flashlights, batteries, binoculars, misc.
Small Equipment- Two fanny packs ($80), two hidden-agendajackets ($200), two nylon handcuff cases ($40), two bicycle first -aid kits ($90), and bicycle
repair stand ($180).
RepairiMaintenance- Bicycle repairs.
D:Pm6Data:po1ice99
-47-
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
Account
Number Description
521.26.00
K-9 UNIT
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
35
Small Equipment
41
Professional Services
49
Miscellaneous
95
Interfund Rental
TOTAL K-9 UNIT
521.30.00
CRIME PREVENTION
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
35
Small Equipment
49
Miscellaneous
95
Interfund Rental
TOTAL CRIME
PREVENTION
521.31.00
YOUTH SERVICES
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 To Budget
$53,850
$54,520
99%
4,301
2,000
215%
11,123
10,460
106%
364
870
42%
26
570
5 %
316
430
73%
126
1,300
10%
0
60
0 %
8,060
8,060
100%
78.166
.7 8,270
100%
Budget
1999
$54,520
3,500
10,850
800
650
0
1,300
40
5,240
76 900
$46,951
$49,770
94%
$50,780
196
500
39%
500
10,808
10,790
100%
11,510
856
5,160
17%
1,410
2,754
3,910
70%
4,120
419
420
100%
180
160
110
145%
110
672
670
100%
830
$62,816
MIN
88%
$69,440
$172,037
$175,380
98%
$173,480
15,462
12,000
129%
14,000
45,322
44,890
101 %
42,940
888
1,500
59%
1,500
Budget to Actual
$670 1 %
(801) -19%
(273) -2%
436 120%
624 2400%
(316) -100%
1,174 932%
40 0 %
2 82 --35%
1266 -2%
$3,829 8%
304 155%
702 6 %
554 65%
1,366 50%
(239)
-57%
(50)
-31 %
158
24%
6 624
11%
$1,443
1 %
(1,462)
-9%
(2,382)
-5%
612
69%
D:Pm6Data:po1ice99
-48-
Department: POLICE DEPARTMENT
Fund: GENERAL
Dent. No.: 410
NARRATIVE
K-9 UNIT
Salaries - One K-9 officer (includes $2,210 in holiday buyback per labor agreement).
Overtime - As required during shifts.
Benefits - Health ($3,110), retirement ($6,760), state industrial ($620), life insurance ($60), overtime benefits ($300).
Uniforms- Repair or replacementof uniforms lost or damaged on the job per labor agreement.
Supplies - Sleeve covers ($100), training sleeve ($150), K-9 food ($400).
Small E ui meat- Nothing budgeted in 1999.
Professional Services -Kennel boarding ($100), veterinarian services ($1,200).
Miscellaneous - Dues for WSPCA.
Interfu�. nd Rental - Rental charge for patrol vehicle ($4,140) and reserve fund for radio replacement ($1,100).
CRIME PREVENTION
Salaries - One Crime Prevention Coordinator, and one Clerk Typist (includes $1,720 in holiday buyback per labor agreement).
Overtime -For special assignments.
Benefits -Health ($4,900), retirement ($6,290), state workers ($180), life insurance ($60) and OT benefits ($80).
Uniforms - Based on one noncomissioned employee ($410), and Explorer Scouts ($1,000).
Supplies- Pamphlets ($800), video presentations ($300), BlockWatch materials ($500), printing ($800) miscellaneous supplies ($800), Block Watch
signs ($360), National Night out products ($400), Halloween handouts and products ($80), and dry cleaning of McGruffcostume ($80).
SmailE ui ment- Armless desk chair,
Miscellaneous - Dues for WSCPA ($75) and ISCPP ($35).
lnterfund Rental - Rental charge for 15 passenger van.
YOUTH SERVICES
Salaries -One Sergeant, two school Resource Officers, (includes $7,040 in holiday buyback per labor agreement).
Overtime - As required by shifts.
Benefits Health ($17,810), retirement($21,500), state industrial ($1,860), life insurance ($180), and overtime ($1,590).
Uniforms- Repair or replacement of uniforms lost or damaged on the job per labor agreement. D:Pm6Data:po1ice99
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
EXPENDITURE DETAIL
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 To Budget 1999 $ /o 0
521.31.00 YOUTH SERVICES - cont
31 Supplies 0 0 0
450 F450 0 %
35 Small Equipment 0 0 0 % j
240 J 240 0
49 Miscellaneous 75 240 31 %
TOTAL YOUTH SERVICES 233 784 234 010 330 255 340%
�_� 100% 232 540 844 0%
521.40.00 TRAINING
11 Salaries $61,335 $62,190 99%
$62,190 $855 1
12 Overtime 3,565 2,100 170%
2,100 (1,465) -41
23 Benefits 14,963 14,510 103%
24 Uniforms 277 500 55%
500 223 81%
31 Supplies 9,706 9,810 99%
11,970 2,264 23%
35 Small Equipment 536 500 107%
1,710 1,174 219%
41 Professional Services 12,220 11,600 105%
43 Travel 304 2,000 15%
2,000 1,696 558%
44 Advertising 1,385 1,000 139%
48 Maintenance 1,120 3,080 36%
4,020 2,900 259%
49 Miscellaneous (1,903) 100 -1903%
580 2,483 -130%
95 Interfund Rental 5.132 5,130 i 00%
6.070 938 18
TOTAL TRAINING Ll 08.64 $112,520 97%
11l 900 IMN 9%
521.70.00 ORDINANCE ENFORCEMENT
11 Salaries $97,183 $97,600 100%
$116,440 $19,257 20%
12 Overtime 1,155 700 165%
1,500 345 30%
23 Benefits 23,610 21.,980 107%
29,340 5,730 24%
24 Uniforms 1,676 1,300 129%
1,950 274 16%
31 Supplies 2,836 2,500 113%
D:Pm6Data:police99
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
NARRATIVE
YOUTH SERVICES - cent.
Su lies - Business cards.
Small Equipment- Three portable radio pouches,
Miscel— l�u_s - Dues to WSDOA ($80), NDOA ($90), NSROA ($80), and SCDOA ($80).
TRAINING
Salaries - One Training Sergeant (includes $2,520 holiday buyback per labor agreement),
Overtime- Forspecial assignments.
Benefits - Health ($5,490), retirement ($7,710), state workers ($620), life insurance ($60) and OT benefits ($280).
{Uniforms - Replace or repair uniforms lost or damaged on thejob per labor agreement.
Su lies -Ammunition and range supplies ($8,920), defensive tactics supplies ($750), training supplies, ($2,000), and targets $300 .
Small E ui ment - Four electronic head sets ($760), training videos ($770), and cell phone for training instructor 18 ( )
Professional Services - Range fees ($2,100), applicant polygraph fees ($1,500), health club membership($ 0)
fees ($8,000).
Travel - Travel expenses for background investigations.
Adv�. _06—inng - For recruiting.
Maint�ce - Refurbish ten shotguns ($2,000), maintenance on service pistols ($1,020), and rifle conversion fees ($1,000).
M�scel— 1aneaus - National training bulletin on domestic violence ($100) and first -aid certification ($480).
Interfund Rental - Rental charges on two staff/school cars available to all employees for travel ($4,970), radio replacement fund $1 100
ORDINANCE ENFORCEMENT
Salaries - Three Animal Control Officers (includes $4, 720 holiday buyback per labor agreement),
Overtime - As required for special assignments.
Benefits - Health ($10,170), retirement ($16,920), state industrial ($1,860), life insurance ($180) and OT benefits ($210).
Uniforms - Based on $650 each for commissioned personnel.
Su lies- Miscellaneous supplies, including bags, animal controldrugs, disposable leashes ($450), supplies forACE program ($1,000)and do '
and renewals ($1,050).
g licenses
_51- D:Pm6Data:po1ice99
Department: POLICE DEPARTMENT
Fund: GENERAL
i
Dept NO,; 410
EXPENDITURE DETAIL
Expended
°
Budget /o Expended
Budget
Budget to Actual
$ %
Account
1998
1998
To Budget
1999
- - ----
Number Description
OF20iNANCE ENFORCEMENT
- #;410 - Coni'd
300
(63)
-17%
35 SmallEquipment
363
300
121 %
2,314
14%
41 Professional Services
16,506
20,750
80%
18,820
40
40
100%
60
20
50%
49 Miscellaneous
12,978
7,580
171%
20.450
7,472
58%
95 Interfund Rental
102%
19�fi0
35 013
22%
TOTAL ORDINANCE ENFORCEMENT
$156,347
15$ 2,750
521.71,00 TRAFFIC
88%
$219,610
$42,812
24%
11 Salaries
$176,798
$199,960
40%
6,560
8,860
74%
9,200
2,640
12 Overtime
85%
52,490
11,454
28%
23 Benefits
41,036
48,450
(5,744)
-64%
10,000
90%
3,290
24 Uniforms9,034
113%
1,540
614
66%
31 Supplies
926
820
3
0
1,057
2,650
40%
1,060
35 Small Equipment
0
150
0%
0
0
0%
43 Travel
60
60
0%
p
210
0%
49 Miscellaneous
100%
23,260
5 762
33%
95 Interfund Rental
17,498
17,500
23%
25 909
S288 690
88°l0
$310.510
5$ 7,601
TOTALTRAFFIC
521.90.00 COMMUNICATIONS
$0
425
-1 00%
42 Communications
425
�.
0%
imn
-100°la
425
0%
$0
TOTAL COMMUNICATIONS
DTM6DataTOlice"
-52-
uepartment: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.; 410
NARRATIVE
ORDINANCE ENFORCEMENT #410 - Cont'd
SmallE ui ment-ACES safety stick ($140), Tru-Catch restraint cage ($160).
Professional Services - Veterinary services from local veterinarians ($750), animal shelter services contract with ADIX ($16,070), animal disposal
services ($2,000).
Miscel� laneflus-Dues for WACA.
InterfundRental -Rental charge forparkingenforcement
vehicleandtwo animal control vehicles ($9,640), reserve fund for radio replacement($810,
and replace one AC vehicle ($10,000), remaining replacement cost from "B" fund. )
TRAFFIC
Salaries - Three Motorcycle Officers and one Traffic Officer (includes $8,910 in holiday buyback per labor agreement).
Overtime -As required by shifts.
Benefits - Health ($21,310), retirement ($27,220), state industrial ($2,480), life insurance ($240), overtime benefits ($1,240).
uniforms - Based on $500for each commissioned officer, additional costs formotor officers ($900), and body armor replacement($390).
Su lies -Specific to unit, i.e., flashlights, batteries ($220), lightsticks ($820), and miscellaneous ($500).
Small E ui meat- 35mm camera, lenses, and case ($400), three scientific calculators ($330), three 35 mm cameras ($150), and cell phone and
accessories ($180).
Travel - Nothing in 1999 budget.
Miscei` lam - Dues for NAMOA.
Intersund Rental - Rental charges for three motorcycles and traffic car ($21,860), and reserve fund for radio replacement ($1,400).
COMMUNICATIONS
Communications -Nothing in 1999 budget.
-53- D:Pm6Data:po1ice99
l Department:
} Fund:
{ Dept. No..
1�
POLICE DEPARTMENT
GENERAL
410
Account
Number Description
521.91.00 PROPERT
11 Salaries
12 Overtime
23 Benefits
24 Uniforms
31 Supplies
35 Small Equipment
41 Professional Services
44 Advertising
49 Miscellaneous
95 Interfund Rental
TOTAL PROPERTY MANAGEMENT
521.94.00 RESERVE UNIT
11 Salaries
23 Benefits
24 Uniforms
41 Professional Services
TOTAL RESERVE UNIT
521.95.00 SECURITY
11 Salaries
12 Overtime
23 Benefits
24 Uniforms
EXPENDITURE DETAIL
Expended
Budget % txpenaea
1998
1998
Tol3udget
T
$36,071
$37,000
97%
1,445
490
295%
11,893
11,630
102%
410
410
100%
2,972
3,630
82%
320
150
213%
541
1,800
30%
0
1,600
0%
20
30
67%
2,376
2,380
100%
556.048
5$ 9,120
950/6
$35,033
$20,800
168%
1,721
900
191 %
3,030
2,700
112%
0
0
0%
$39,784
K4.400
163%
$234,059
$238,710
98%
27,295
10,000
273%
65,673
57,880
113%
6,102
5,660
108%
-54-
Budget
1999
$37,920
900
12,580
410
3,000
200
1,800
1,600
30
5,220
63 660
$20,800
900
2,700
3,600
2$ $,000
$258,700
10,000
66,580
4,550
Budget to Actual
$
$1,849
5%
(545)
-38%
687
6 %
0
0%
28
1 %
(120)
-38%
1,259
233%
1,600
0%
10
50%
2,844
120%
7 612
14%
($14,233)
-41 %
(821)
-48%
(330)
-11 %
3.600
0%
�1 384
.30%
$24,641 11 %
(17,295) -63%
907 1 %
(1,552) -25%
D:Pm6Data:P01ice99
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
NARRATIVE
PROPERTY MANAGEMENT
Salaries - One Property Officer/Evidence Technician (includes $1,540 in holiday buyback per labor agreement).
Overtime - As required by shift.
Benefits- Health ($6,750), retirement($5,510), state industrial ($130), life insurance ($60), overtime benefits ($130),
Uniforms- Percontractfornoncommissioned employee.
Su lies - Evidence supplies ($600), fingerprint supplies ($1,200), drug testing supplies ($1,200).
Small Equipment- Miscellaneous items ($200).
Professional Services -Alarm monitoring for evidence room and 6th avenue storage/evidence room.
Advertisinq - Found property and auction notification.
Miscellaneous -Dues for LEIRA.
Interfund Rental - Rental charge for property van ($4,740) and reserve fund for radio replacement ($480).
RESERVE UNIT
Salaries - $10.00 per hour for 10 Reserve Officers.
Benefits -State industrial.
Uniforms - Based on $270 for each Reserve Officer.
Professional Services - Four polygraphs ($600), four medical exams ($2,000), four psychological exams ($1,000)
SECURITY
Salaries -Seven full-time Security Officers at Stevens Memorial Hospital (includes $10,380 holiday buyback and $3,000 shift differential per labor
agreement).
Overtime -As required during shifts.
Benefits - Health ($23,120), retirement ($37,160), state industrial ($4,340), life insurance ($420) and OT benefits ($1,540).
Uniforms - Based on $650 each for Commissioned Officers for repair and replace uniforms lost or destroyed on thejob.
D:Pm6Data:po1ice99
-55-
Department: POLICE DEPARTMENT
Fund: GENERAL
Dept. No.: 410
EXPENDITURE DETAIL
Account
Number
Description
Expended
1998
Budget
1998
% Expended
To Budget
Budget
1999
Budget to
$
Actual
%
SECURITY - Cond't.
31
Supplies
162
500
32%
200
38
23%
35
Small Equipment
0
450
0%
0
0
0%
95
Interfund Rental
7,284
7,280
100%
8,330
1,046
14%
TOTALSECURITY
$34575
$320,480
106%
$348.360
ILM
21/6
523.60.00 '
PRISONER CARE
51
Intergovernmental Serv.
$102,999
$103,000
100%
$106,000
$3,001
3%
528.60.00
SNOCOM
51
Intergovernmental Serv.
$154,168
$171,100
90%
$154,130
($38)
0%
594.21.64
Equipment
43.295
43,110
100%
8,900
(34,395)
-79%
GENERAL FUND SUBTOTAL
5 2$ _L 00,246
$5.320.490
98%
$5,529,710
$329,464
61/0
D:Pm6Data:po1ice99
-56-
Department,
Fund:
Dept, No.:
POLICE DEPARTMENT
GENERAL
410
NARRATIVE
SECURITY - Conf'd.
Supplies- Batteries, flashlights, etc.
Small Equipment -Nothing budgeted in 1999.
Interfund Rental - Rental charge for security vehicle ($7,910) and reserve fund for radio replacement ($420).
PRISON EIBGABE
Inter ovemmentalServices-JailbookinganddailyfeesundercontractswiththeCityofLynnwoodandSnohomishCountyjails,homedetentionfees
($2,000), transport fees ($5,000) and ferry fares for prisoner transport.
SNOCOM
Intergovernmental Servi - SnoCom services (also budgeted 007.000.410.528.60.51).
Equipment- Digital video camera ($2,500), underwater communication equipment ($2,500), bite suit ($1,500); and three radios ($2,400).
D:Pm6Data:police99
partment: POLICE DEPARTMENT
nd: CRIMINAL JUSTICE
nd No,; 007
Account
Number Description
308.00.00
BEGINNING CASH
TAXES
313.70.00
1/10 Sales Tax
INTERGOVERNMENTAL
336.06.20
MVET/Spec. Distribution
336.06.22
MVET/Prog.1
336.06.23
MVET/Prog.2
336.06.24
MVET/Prog.3
TOTAL INTERGOVERNMENTAL
MISCELLANEOUS
361.11.00
Investment Interest
367.00.00
Donation/Contribution
383.00.00
Contributions -Other Cities
387.00.00
Residual Equity Transfer -in
TOTALREVENUES
TOTAL CRIMINAL JUSTICE FUND
REVENUE DETAIL
Keceiptea
tiudget
% Receipted
Budget
1998
1998
To Budget
1999
$153,203
$153,210
100%
$317,600
$442,776 $357,350 124%
$13,251
$12,000
110%
12,695
12,910
98%
17,908
17,740
101 %
17243
17,740
101 %
$61,797 $60,390 102%
$5,368
$4,000
134%
4,817
0
0%
3,588
0
0 %
206
0
0 %
518,552
$421,740
123%
671 755
$574,95Q
117%
Budget to Actual
$164,397 107%
$370,000 1 ($72,776) -16%
$13,900
$649
5 %
14,760
2,065
16%
19,300
1,392
8%
19,300
1,357
8%
$67,260 1 $5,463 90/0
$7,000
$1,632
30%
0
(4,817)
-100%
0
(3,588)
-100%
0
206
-100%
444 260
74 292
-14%
761,860
$9G,105
13%
-58-
D:Pm6data:cjrev99
EXPENDITURE SUMMARY
Department: POLICE DEPARTMENT
Fund: CRIMINAL JUSTICE
Fund No,: 007
FUND: Criminal Justice
Administration
Special Operations
Prisoner Care
SNOCOM
Buildings&Equipment
Other Investigation Programs
Municipal Court
SUBTOTAL
Ending Cash Balance
TOTAL
NARRATIVE
Expended Budget % Expended
1998 1998 ToBudget
Budget Budget to Actual
1999 $ %
$6,944
$3,000
231 %
$0
($6,944)
-100%
4,836
7,700
63%
12,610
7,774
161%
70,926
146,000
49%
146,000
75,074
106%
137,000
137,000
100%
166,250
29,250
21 %
42,413
7,200
589%
36,510
(5,903)
-14%
10,127
31,120
33%
34,060
23,933
236%
81207
83,910
98%
88.530
6623
8%
$354,153
$415,930
85°/a
$483,960
$129,807
37%
317,602
159,020
200%
277,900
(39,702)
-13%
671755
57$ 4.950
117%
$761,860
$90,105
13%
DEPARTMENT FUNCTION
In 1990, legislation was approved to authorize 1110 of one percent sales tax on all goods sold in the County for criminal justice purposes pursuant to RCW
82.14,340. Monies received from this tax shall be expended exclusively for criminal justice purposes and shall not be used to replace or supplant existing
funding. This RCW chapter originally expired January 1,1994, and was extended by the legislature in 1993.
-59- D:Pm6data:Crime99
Department:
Fund:
Fund No:
Account
Number
POLICE DEPARTMENT
CRIMINAL JUSTICE
nn7
EXPENDITURE DETAIL
POLICE - #410
521.10.00
ADMINISTRATION
49
Miscellaneous
521.23.00
SPECIAL OPERATIONS
24
Uniforms
31
Supplies
48
Repair/Maintenance
49
Miscellaneous
51
Intergovernmental
95
Interfund Rental
TOTAL SPECIAL OPERATIONS
523.60.00
PRISONER CARE
31
Supplies
51
Intergovernmental Svs.
TOTAL PRISONER CARE
528.60.00
SNOCOM
51
Intergovernmental
BUILDINGS&EQUIPMENT
594,21.62
Buildings
594.21.64
Equipment
TOTAL BUILDINGS AND EQUIPMENT
Expended Budget % Expended
1998 1998 ToBudget
S6,944 11M 231 %
$0
$0
0%
4,355
3,210
136%
533
400
133%
(1,708)
3,500
-49%
1,656
590
281 %
0
0
0%
$4.836
ILM
63%
Budget Budget to Actual
1999 $ %
LO I ($6,9441 -100%
$90
$90
0%
2,110
(2,245)
-52%
500
(33)
-6%
6,680
8,388
-491 %
1,170
(486)
-29%
2,060
2,060
0%
12610
7774
161%
$285
$2,000
14%
$2,000
$1,715
602%
70.641
144,000
49%
144,00
73,359
104%
70,926
14$ 6.000
49%
$146,000
75 474
106%
$137,000 $137,000 100%
$0 $0 0%
42,413 7,200 589%
42 413 7 M 589%
$166,250 1 $29,250 21 %
$36,510 $36,510 0%
0 (42,413) -100%
$36,510 5 903 -14%
-60- D:Pm6data:Crime99
Department: POLICE DEPARTMENT i
Fund: CRIMINALJUSTICE
Fund No.: 007
NARRATIVE
POLICE - #410
ADMINISTRATION
Miscellaneous - Nothing in 1999 budget.
SPECIAL OPERATIONS
Uniforms - Uniforms for SWAT team.
Supgflies - SWAT supplies.
Re airsIMaintenance-RepairSWATequipment.
Miscellaneous -113 cost of advanced SWAT training.
Intergovernmental - EPD 113 share SWAT tactical, holsters, sniper and negotiator radio headsets, and miscellaneous equipment.
Interfund Rental - SWAT BUS.
PRISONER CARE
Supplies - Food, medicine and medical care for prisoners.
Inter ovemmental Services - Jail booking and daily fees under contract with Lynnwood and Snohomish Countyjails.
SNOCOM
Inter overnmental Services - SNOCOM services (also budgeted in 001.000.410.528.60.51)
BUILDINGS&E UIPMENT.
Buiidin s: Installation andwiringofaccess control,video, and duress alarms ($14,000). Thirteen electric door locks ($6,990), CCTVcameras, monitor,
VCR ($11,460), DURESS alarm system ($860), evidence storage units ($3,200).
Equipment- Nothing budgeted in 1999.
D:Pm6data:Crime99
-61-
Department: POLICE DEPARTMENT
Fund, CRIMINALJUSTICE
Fund No: 007
EXPENDITURE DETAIL
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 ToBudgP; 1999 $ %
POLICE - #410 - Cont'd
OTHER INVESTIGATION PROGRAMS
COMMUNITY POLICING - PROGRAM 1
594.21.64 Equipment $0 $14,050 0 % $14,760 $14,760 0 %
521.31.00 YOUTH SERVICES- PROGRAM 2
24 Uniforms
$1,475
$1,500
98%
$0
($1,475)
-100%
31 Supplies
4,523
8,670
52%
7,880
3,357
74 %
35 Small Equipment
715
650
110%
0
(715)
-100%
93 Interfund Fuel
1,027
2,640
39%
500
(527)
-51%
95 Interfund Rental
1,645
2,610
63%
10,420
8,775
533%
98 Interfund Repairs
742
11000
74%
500
242
-33%
TOTALPROGRAM2
ligm
Im
59%
$19,300
gm
91%
TOTALOTHER
INVESTIGATION PROGRAMS
IM9
31 120
33%
$34,060
23 933
236%
TOTAL POLICE SERVICES
$272,24
$332,020
82%
$395,430
$123.184
450/6
432- D:Pm6data:Crime99
Department: POLICE DEPARTMENT
Fund: CRIMINAL J ISTICE
Fund No.: 007
NARRATIVE
POLICE - #410 - Cont'd
COMMUNITY POLICING - PROGRAM 1
Equipment -Hardware and software for optical imaging program.
YOUTH SERVICES - PROGRAM 2
Uniforms - Nothing budgeted in 1999.
Supolies- Binders ($800), bracelets ($1,150), classroom/graduation incentives ($1,750), student T-shirts ($2,230) and misc. ($1,950).
Small Equipment- Nothing budgeted in 1999.
Interfund Fuel - Fuel purchases DARE vehicles.
Interfund Rental - Rental charge for YSU car ($9,920) and reserve fund for radio replacement ($500).
Interfund Repairs - Labor and supplies for repair service.
D:Pm6data:Crime99
-63-
apartment: POLICE DEPARTMENT
and: CRIMINAL JUSTICE
ind No: O07
EXPENDITURE DETAIL
Acoount Expended Budget % Expended Budget Budget to Actual
f
Number Description 1998 1998 To Budget 1999 $ %
MUNICIPAL COURT - #230
512.50.00
COURT SERVICES
11
Salaries
12
Overtime
23
Benefits
31
Supplies
35
Small Equipment
41
Professional Services
43
Travel
48 Repair/Maintenance
49 Miscellaneous
TOTAL MUNICIPAL COURT
TOTAL EXPENDITURES
ENDING CASH BALANCE
TOTAL CRIMINAL JUSTICE FUND
$42,621
$43,980
97%
$45,960
$3,339
5%
1,490
500
298%
500
(990)
-66%
9,483
9,960
95%
9,440
(43)
0%
8,653
8,500
102%
11,000
2,347
27%
322
350
92%
320
(2)
-1 %
16,257
18,270
89%
19,310
3,053
19%
617
2,000
31 %
800
183
30%
514
0
0%
1,950
350
557%
$81.907
$ 3,91 Q
98%
$354,153
$415,930
85%
317,602
159,020
200%
671 755
$574.950
117%
800
286
56%
400
1 550
-79%
88 53
JMZ3
80/0
$483,960
$129,807
37%
277,900
(39,702)
-13%
761860
$90,105
13%
-64- D:Pm6data:Crime99
Department: POLICE DEPARTMENT
Fund, CRIMINAL JUSTICE
Fund No,: 007
NARRATIVE
MUNICIPAL COURT - #230
COURT SERVICES
Salaries -One Court Clerk, two bailiffs.
Overtime - As needed for work overload.
Benefits - Medical ($3,650), retirement ($5,350), state workers ($380) and life insurance ($60).
Supplies - Office supplies and forms.
SmailE ui ment-Small office equipmentforoffice andcourtroom.
Professional Services - Domestic Violence Coordinator (shared with the City of Lynnwood).
Travel - Anticipated travel for in -custody hearing help in Lynnwood
RepairlMaintenance-Courtroom equipment maintenance.
Miscellaneous- Supplies for courtroom and bailiffs.
D:Pm6data:Crime99
-6&
Department: POLICE DEPARTMENT
Fund: DRUG ENFORCEMENT
Fund No.: 104
Account
Number Description
REVENUE DETAIL
neceiptea duaget %Recelpted i Budget
1998 1998 To Budget 1999
DRUG ENFORCEMENT-104.000
308.00.00 BEGINNING CASH
$19,465
$19,470
FORFEITURES
357.40.00 Investigative Confiscations
29,339
34,000
357.41.00 Proceeds from Conf. Property
3,582
15,000
TOTAL FORFEITURES
JIML
$49,000
MISCELLANEOUS
361.11.00 Investment Interest
$2,371
$1,000
369.40.00 Other Judgment(Settlement
0
5,000
TOTAL MISCELLANEOUS
2 371
6 000
TOTAL REVENUES
limu
55 000
PROGRAM TOTAL
54 757
74 470
D.A.R.E. PROGRAM-104.100
308.00.00 BEGINNING CASH
$3,450
$3,450
INTERGOVERNMENTAL
338,27.00 Juvenile Services
$1,667
$0
TOTALREVENUES
li&ff
$0
PROGRAMTOTAL
1511E
IMN
Budget to Actual
100% i $20,640 1 $1,175 6%
86%
15,000
(14,339)
-49%
24%
5,000
1,418
40%
67%
20.000
12 921
-39%
237%
$1,500
($871)
-37%
0%
2,000
2,000
0%
40%
3 500
1 129
48%
64%
23 500
11 792
.33%
74%
$44,14a
10 617
-19%
°
00/o
$5110
,
$1,660
48%
0% $0 ($1,667) -100%
00/0 L0 1667 -100%
148% 5110 ($7) 00/0
D:Pm6Data:derev99
Department: POLICE DEPARTMENT
Fund: DRUG ENFORCEMENT
Fund No.: 104
Amount
Number Description
REVENUE DETAIL
Recelpted Budget %Receipted Budget
4nna 100u TnRiidI net 1999
CONFISCATED FUNDS PENDING-104.200
308.00.00 BEGINNING CASH $17,120 $17,120
PROGRAMTOTAL $17,120 17120
TOTAL DRUG ENFORCE. FUND 76 994 $95,040
Budgetto Actual
100% $17,120 LO 0%
100°l0 17120 L0 00/0
81% . 66.370 J0 EZ4� -14%
D:Pm6Data:derev99
-67-
r,V ED
r,o C. 199"
EXPENDITURE SUMMARY
Department:
Fund:
Fund No.:
POLICE DEPARTMENT
DRUG ENFORCEMENT
104
Expended
Budget
%EIdedBudget
Budget to Actual
$ %
Account
Number Description
1998
1998
To1999
FUND: Drug Enforcement
Investigation
$34,123
$45,350
$23,680($10,443)
3,000
3,000
-31%
0%
Youth Services
0
0
3,000
1,630
5,000
5,000
�%
Equipment
SUBTOTAL
—
$34,123
$ 49,980
95%
$31,680
M&D
($2,443)
8181
-7%
-19%
Ending Cash Balance
42,871
76 994
4�
95 040
81%
$g6,370
624
�10.%
-14
TOTAL
DEPARTMENT FUNCTION
res and forfeiture proceeds, pursuant
In1988, City ordinance No. 2677was passed toauthoril fordrugrate rcementandednd be created ucationnalp rr the posesss of c hasseizinvestigationandth Drug Awareness
to RCW 69.50.505. These proceeds are to be used solely g
Resistance Education Program (D.A. R.E.). Any unexpended funds atthe end of any budgetyear shall be carried forward to the following year u ntil expended
for the purposes set forth in Ordinance No. 2677.
D:Pm6Data:debud99
.:
EXPENDITURE DETAIL
Department; POLICE DEPARTMENT
Fund: DRUG ENFORCEMENT
Fund No.: 104
Account
Number Description
POLICE - #410
DRUG ENFORCEMENT- 000
521.21.32
FuelConsumed
35
Small Equipment
41
Professional Services
43
Travel
49
Miscellaneous
51
Intergovernmental Svs.
594.21.64
Equipment
597.000.55
Interfund Transfers -out
508.00. 00
Ending Cash Balance
TOTAL DRUG ENFORCEMENT
—•.r ,,...,, ouuycL /Otxpenaed Budget
1998 1998 To Budget 1999
$1,155
$1,000
116%
0
0
0%
0
0
0%
606
1,350
45%
6,000
8,000
75%
4,862
5,000
97%
0
1,630
0%
21,500
24,000
90%
20,634
33,490
620/.
54 757
$74,470
74%
$1,000
250
1,080
1,350
8,000
5,000
5,000
0
22,460
44140
1
1
i
Budget to Actual
$
($155) -13%
250
0%
1,080
0%
744
123%
2,000
33%
138
3 %
5,000
0%
(21,500)
-100%
1,826
9%
10 617 -19%
D:Pm6Data:debud99
-69-
Department: POLICE DEPARTMENT
Find: DRUG ENFORCEMENT
Fund No.: 104
NARRATIVE
POt_ICE - 9410
DRUG I=NFORCEMENT
Fuel Consumed -Fuel for narcotics detective vehicle.
SmallE u4 ipment-Nextelradio.
Professional Services - Nextel radio yearly cellular fee.
Travel - City's share of WSIN conference for detective and 113 sergeant's in Sacramento, CA.
Miscellaneous- Funds for drug buys, informant and surveillance expenses.
Intergovernmental Service -City's share of Snohomish Regional Narcotics Task Force.
Egui a� - City's share of Birddog 360.
Interfund Transfers -out -Transferto General Fund for Narcotics Sergeant.
D:Pm6Data:debud99
- 70-
EXPENDITURE DETAIL
Department: POLICE DEPARTMENT
Fund: DRUG ENFORCEMENT
Fund NO.: 104
Account Expended Budget %Expended Budget
Number Description 1998 1998 To Budget 1999
D.A.R.E. PROGRAM -100
YOUTH SERVICES -100
521.31.49 Miscellaneous $0
508.00.00 Ending Cash Balance 5,117
TOTAL D.A.R.E. PROGRAM IM2
CONFISCATED Ft1NrMPENDING - 200
49 Miscellaneous
508.00. 00 Ending Cash Balance
TOTAL CONFISCATED FUNDS
TOTAL FUND 104
$3,000
0 %
450
1137%
3 450
148%
$0
$6,000 0 %
17,120
11.120 154 %
1 m
lam 100%
76 994
$95.040 81%
$3,000
2,110
5110
Budget to Actual
$
$3,000 0 %
3 007 -59%
f 0%
$7,000
$7,000 0%
10.120
7 000 -41 %
17120
$00 0%
B6 370
10 624 -14%
-71-
D:Pm6Data:debud99
Department: POLICE DEPARTMENT
Fund: DRUG ENFORCEMENT
Fund No.: 104
NARRATIVE
D.A.R.E. PROGRAM -100
YOUTH SERVICES -100
Miscellaneous- Unanticipated expenditures that occur throughoutthe year,
CONFISCATED FUNDS/PENDING - 200
Miscellaneous- Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to
defendants.
D:Pm6Data:debud99
-72-
t-,� ED Ar
4.0c. i $yv
I
-
;s
Fire Department
0art
anrza ion
Fire Chief
Fire Prevention &-;
Public Education
Code .Enforcement ... ..
Code.Re0ewlRevision
Plan Review.
Fire..Investigation:
Public Education. .
Permit issuance
Emergency Preparedness.
• Fire Marshal
• Fire Inspector
Executive Assistant
Office Asst. (.5 FTE)
operations
.& Training
Fire Suppression
Emergan.cy Medical.
Hazardous Materials
Safety and Health .
Fteet Maintenance
Facilities .Maintenance
Special operations
Recrultm ent1R etenbo n
Volunteers
C. urricu lu m . Develo pm erg t
• Assistant Chief
• Fire Captain (3)
• Fire Lieutenant (6)
• Firefighters (24)
• Reserves (15)
• Fire Mechanic
P:Reports:99Budgt:0rgChts:Fire
MISSION STATEMENT
FIRE DEPARTMENT
The Edmonds fire department is dedicated to protect
life, property, and the environment within our community
through education, prevention, and emergency response
to medical, fire, and hazardous conditions.
VISION STATEMENT
"WE AREA FIRST CLASS FIRE DEPARTMENT"
We work as a team to make things happen
We continually improve the way we do work
We respect and value each other
We have a "CAN DO" attitude
I DD �? A COOMPL rS MIAl T9 & ODD GOA L9
FIRE DEPARTMENT
199:?Accomplkehmentg
+ Received and placed in-service two new
1500 gmp pumpers.
• With City Council approval, prepared
specifications and awarded a contract
for a new 100-foot telescoping basket -
type Quint Unit, which will replace two
older pieces of apparatus.
• Developed in conjunction with the Labor
Union a reasonable plan for managing
employee leave time.
• Participated in community events where
needed or requested.
■ Reorganized the volunteer program,
which is now call the Reserve program,
and increased the staff to 15 members.
Expanded the employee training pro-
gram to include joint training with re-
gional departments and training using
the Washington State Fire Training
Academy in North Bend.
■ Successfully negotiated a three-year
labor agreement.
• Filled the Fire Marshal and Fire Inspec-
tor positions following the retirement of
the previous Fire Marshal.
Arranged to have unneeded fire equip-
ment surplused and sold.
Participated in regional consolidation
study with the City of Mountlake Terrace
and Snohomish County Fire District
111.
• Fire Marshal and City Building Official
co -managed the City Disaster program
DAwinword97\Goa1s98\Fire.doc
and participated in two successful city
drills.
• Updated the department fire pre -plan
book to include newly annexed area in
the City and existing buildings.
Researched and found a fire depart-
ment training records management pro-
gram; installed the program and started
entering 1998 training data.
• Purchased and placed in-service the
departments first four -wheel -drive com-
mand vehicle.
■ Started a program where we assign an
Officer as a Command Officer when
manning level permits.
• Identified the area of the City where the
new Fire Station 16 should be located to
best serve the northwest quadrant of the
City.
■ A reserve aid car was place in-service
after being refurbished through dona-
tions from the Fire Foundation and
Community Business. The unit was re-
ceived from SCFD 111.
ODD Goats
• Install all personnel training records in a
data management program that will
track certification, qualification, and
general training.
■ Adopt a time -keeping program that will
reduce the amount of time fire fighters
spend completing forms, provide more
accuracy, and reduce the time to Ex-
ecutive Assistant spends processing
payroll.
IDD 0 A COOMPL 1-WMEN T_ ' & 199D ODA LS
0 ton tin UO:
■ Install a fire and medical incident re-
porting program that is user-friendly and
will provide data that is useful to the Fire
Marshall and department management.
• Provide an upgrade to the computer
system that will provide for entry of
training and incident data from each
station.
Prepare to move into the new Fire Sta-
tion 17.
Assist with the purchase of property and
design of Fire Station 16.
• Qualify the personnel to operate the
new Quint apparatus that will be deliv-
ered in late 1999.
■ Provide training to meet the increasingly
stringent State and Federal regulations
for fire fighter safety.
D:\winword97\Goa1s98\Fire.doc
EXPENDITURE SUMMARY
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. No.: 500
Expended
Budget
% Expended
Budget
Budget to Actual
1998
1998
To Budget
1999
$ %
FUND: General
Administration
$117,243
$114,110
103%
$99,370
($19,873)
-17%
Suppression
1,491,920
1,425,770
105%
1,849,620
357,700
24%
Prevention & Investigation
221,314
169,830
130%
173,730
(47,584)
-22%
Training
58,277
62,860
93%
80,170
21,893
38%
Reserves
23,742
26,700
89%
22,400
(1,342)
-6%
Emergency Medical Service
572,549
559,040
102%
1,292,850
720,301
126%
Fire Alarm/Dispatch
107,501
105,800
102%
114,400
6,899
6%
Equipment
10,077
5,700
177%
63,750
53,673
533%
Transfer -out to Fire Vehicle Fund
0
0
0%
5m
50A00
0%
SUBTOTAL
$2,602,623
$2,469,810
105%
$3,744,290
$1,141,667
44%
FIRE STATION #20
Administration
$1,340
$1,450
92%
$0
($1,340)
-100%
Suppression
657,430
714,280
92%
0
(657,430)
-100%
Prevention & Investigation
264
2,600
10%
0
(264)
-100%
Training
137
4,860
3%
0
(137)
-100%
Emergency Medical Service
217,410
231,840
94%
0
(217,410)
-100%
Fire Alarm/Dispatch
1,914
4,300
45%
0
(1,914)
-100%
Equipment
8,807
7,450
118%
0
L8 807
-100%
SUBTOTAL
88�5 7,302
$966,780
92%
0
887302
-100%
GENERAL FUND SUBTOTAL
$3,489,927
$3,436,590
102%
$3,744,290
$254,363
7%
OTHER FUNDS
Reserve Fire Aid Car/Fire Engine
$807,115
$842,520
96%
$175,000
($632,115)
-78%
Firemen's Pension
29,528
321500
91 %
311500
1,972
7 %
TOTAL
$4,326,568
$4,311,610
100%
$3,950,790
($375,778)
-9%
DEPARTMENT FUNCTION
Administration is responsible for organizing, coordinating and directing established City policies.
Fire Suppression includes the functions and activities dedicated to extinguishmentoffires. Includes pre -fire planning, company inspections and fire fighting.
Fire Prevention and Investigation activities include the regular inspections of commercial and industrial properties to assure their compliance with Fire
Codes and assisting property owners in locating and removing hazards. Also provides special programs in the community to train residents in fire
prevention safety. Includes programs in schools and for clubs and civic organizations.
Training and EMS Training activities for paid and call personnel in the knowledge of fire tactics,suppression, rescue techniques and emergency medical
skills. This includes formal training outside of the Department as well as daily training for paid personnel and weekly drills for call personnel.
Reserves
EMS-Ambula nce activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same.
Alarm Dispatch activities include Central Snohomish County Emergency Communication network (SNOCOM).
-73- D:Pm6data:Fire99
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept, No.: Soo
tXF t:NUI I UKt Ut I AIL
Account
Expended
Budget
% Expended
Budget
Budget to
Actual
Number
Description
1998
1998
To Budget
1999
$
%
522.10.00
ADMINISTRATION - #510
11
Salaries(Chief)
$31,857
$27,880
114%
$43,720
$11,863
37%
23
Benefits (Chief)
4,995
6,100
82%
10,240
5,245
105%
11
Salaries
30,240
30,240
100%
23,980
(6,260)
-21 %
12
Overtime
651
200
326%
1,380
729
112%
23
Benefits
6,270
6,270
100%
5,810
(460)
-7%
24
Uniforms
280
560
50%
1,100
820
293%
31
Supplies
3,877
3,250
119%
3,600
(277)
-7%
41
Professional Services
34,834
34,720
100%
600
(34,234)
-98%
42
Communications
175
100
175%
300
125
71 %
43
Travel
66
0
0%
0
(66)
-100%
45
Rental/Lease
0
300
0%
1,500
1,500
0%
48
Maintenance
672
50
1344%
100
(572)
-85%
49
Miscellaneous
686
660
104%
860
174
25%
95
Interfund Rental
2,640
3.780
70%
4,180
1,540
58%
TOTAL ADMINISTRATION
$117,243
$114,110
103%
$97,370
19 873
-17%
522.20.00
FIRE SUPPRESSION
11
Salaries
$1,018,947
$996,680
102%
$1,269,960
$251,013
25%
12
Overtime
98,307
71,560
137%
113,790
15,483
16%
23
Benefits
254,112
236,850
107%
325,080
70,968
28%
24
Uniforms
4,331
10,000
43%
0
(4,331)
-100%
25
Protective Clothing
0
0
0%
10,000
10,000
0%
31
Supplies
34,650
23,280
149%
21,280
(13,370)
-39%
D:Pm6data:Fire99
-74-
�,�Ncsi usi>:rrr: r-INt:IJEPARTMENT
I Fund; GENERAL
Dept, No,: 500
NARRATIVE
ADMINISTRATION - #510
Salaries Chief) - 60% of salary for chief (the remaining 40% is under EMS 526.10).
Benefits !Z - Medical ($3,890), retirement ($5,840), state workers ($290) and life insurance ($220).
Salaries - This is 60% of Executive Assistant's salary (the remaining 40% is under EMS 526.10).
Overtime- Overtime for Executive Assistant.
Benefits - Medical ($1,490), retirement ($4,210), state workers ($70) and life insurance ($40).
Uniforms - Uniform allowance for Fire Chief.
Su lies -Office supplies fordepartments ($2,000), manuals and publications ($100), copy machine supplies ($1,500).
I'rofessianal Service - Decon uniforms ($400), legal ads ($200).
Cammunicatons- Cellular telephone.
Travel - Nothing budgeted in 1999.
Rental/Lease- 25% of City Hall/third floor copy machine.
Maintenance - Laborto repairoffice equipment.
Miscellaneous- Memberships -I.A,F.C, W.S.A.F.C,S.C.F.C.A($500), subscriptions ($200),miscellaneous ($160).
Interfu� - Equipment Rental Division charges forunit#467.
FIRE SUPPRESSION
Salaries 60% salary of 36 personnel ($1,179,480). Holiday payoff ($55,570), acting shift officer pay ($34,910). The remaining 40% is under EMS
(526.20.11).
Overtime -Off duty emergency responses. Shift overtime for relief of personnel staff shortages.
Benefits - 60% of medical ($126,790), retirement ($186,410), state workers ($10,440),
(526.20.23). life insurance ($1,440). The remaining 40% is under EMS
Uniforms - Nothing budgeted for 1999.
Protective2othin-13sets ofprotective clothing.
Su lies- Fire vehicle maintenancesuppiies ($10,000), breathing apparatus supplies ($1,000),100 gallon fire foam ($1;200), bedding ($700), station
supplies ($4,900), misc. brass ($2,000), Haz Matsupplies ($500), station amenities ($980).
-75- D:Pm6data:Fire99
Department:
Fund:
❑eot. No..
FIRE DEPARTMENT
GENERAL
500
IDITURE ❑E I AIL
Account Expended Budget "/o txpenaea
Number Description 1998 1998 To Budget
522.20.00 FIRE SUPPRESSION -#510 - Cont'd
2,150
35 Small Equipment
1,360
41 Professional Services
10,408
13,620
42 Communications
723
400
45 Rental/Lease
9,839
10,710
48 Maintenance
3,995
4,350
49 Miscellaneous
441
220
91 Interfund Services
52,500
52,500
93 Interfund Supplies
63
200
95 Interfund Rental
2,244
3,200
98 Interfund Repairs
0
50
TOTAL FIRE SUPPRESSION
14, 91,920
1 4�77700
522.30.00 FIRE PREVENTION & INVESTIGATI04,018
11 Salaries
$129,650
12 Overtime
4,974
0
23 Benefits
33,015
29,810
24 Uniforms
1,570
2,200
31 Supplies
3,821
3,450
35 Small Equipment
0
0
41 Professional Services
1,296
1,300
42 Communications
175
200
48 Maintenance
0
50
49 Miscellaneous
357
150
63%
76%
181%
92%
92%
200%
100%
32%
70%
0%
105%
134%
0%
111%
71%
111%
0%
100%
88%
0%
238°/<
Budget
1999
3,500
12,630
1,200
8,580
4,350
300
78,750
200
0
0
18$�49 6_20
$122,020
7,190
29,310
1,100
3,400
1,000
1,000
500
250
200
i
Budget to Actual
2,140 157%
2,222 21 %
477
66%
(1,259)
-13%
355
9 %
(141)
-32%
26,250
50%
137
217%
(2,244)
-100%
0
0%
357 700
24%
($51,998)
-30%
2,216
45%
(3,705)
-11 %
(470)
-30%
(421)
-11%
1,000
0%
(296)
-23%
325
186%
250
0%
(157)
-44%
D:Pm6datalire99
-76-
Department: FIRE DEPARTMENT I
Fund: GENERAL
Dept. No.. 500
NARRATIVE
FIRE SUPPRESSION - #510 - Cont'd
Small Equipment- Tools and miscellaneous equipment.
Professional Services - Decon uniforms - 60% for 36 personnel ($6,370), fitness program per labor agreement ($2,110) and medical test ($4,150)
Communications - Pager 2 engines ($200), 2 HazMat ($200), telephone and cell phones ($800).
Rental/Lease - 60% of trailer rental for Station #16.
Maintenance - Radio maintenance contract ($580), breathing apparatus maintenance ($520), portable equipmentmaintenance ($700), fire protection
clothing repairs ($500), fire extinguisher refilling ($350), air compressor ($700), and ladder inspections (WAC requirement) ($1,000).
Miscellaneous -Washington State Firefighters Association dues ($100), Washington State Emergency ManagementAssociation dues ($100), N.F,P.A.
($100).
Interfund Services - 75% of equipment rental fire mechanic..
Interfund Supplies - Oil and gas forsmall equipment.
Interfund Rental - Nothing budgeted for 1999.
Interfund Repairs -Nothing budgeted for 1999.
FIRE PREVENTION AND INVESTIGATION
Salaries - Salary for fire marshal ($64,840), inspector ($52,400), and one part-time data clerk ($4,680), holiday buy back ($100),
Overtime - Off -duty emergency responses.
Benefits - Medical ($10,460), retirement ($17,440), state workers ($990) and life insurance ($420).
Uniforms - Uniform allowance for Fire Marshal ($550) and one Inspector ($550).
5uppll25-Film supplies ($450), school fire prevention material ($1,500), computer inspection forms ($1,000), U.F.C. books ($380), and publications ($70).
Small Equipment -Upgrade camera.
Professional Services -Decontamination cleaning of uniforms per contract.
Communications- Cellular telephones.
Maintenance -Maintenance of fire prevention equipment.
Miscellaneous - Northwest Fire Investigators dues ($60), WAFC dues ($60), IAAI ($80).
D:Pm6data:Fire99
-77-
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. No,: 500
Number Description
95
Interfund Rental
TOTAL FIRE
PREVENTION
AND INVESTIGATION
522.40.00
TRAINING
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
to tNUI I Uf<L UL I AIL
Expended Budget % Expended
1998 1998 To Budget
- #510 - Cont'd,
2,088
3,020
69%
221314
$169,830
130%
$42,611
$39,290
108%
0
300
0%
7,610
8,550
89%
803
1,000
80%
2,193
8,170
27%
35
Small Equipment
0
50
0%
41
Professional Services
1,704
1,780
96%
42
Communications
175
100
175%
43
Travel
802
0
0%
48
Maintenance
0
100
0%
49
Miscellaneous
267
700
38%
95
InterfundRental
2,112
2,820
75%
TOTALTRAINING
$58,277
62 860
93%
522,41.00
VOLUNTEERS/CALL PERSONNEL
11
Salaries
$13,896
$9,800
142%
12
Overtime
3,700
9,000
41 %
23
Benefits
2,818
4,000
70%
24
Uniforms
2,452
3,500
70%
31
Supplies
0
0
0%
Budget
1999
7,760
173 730
$48,550
0
11,300
550
9,300
1,500
4,400
500
0
300
250
3,520
$80.170
Budget to Actual
5,672
272%
47 584
-22%
$5,939
14%
0
0%
3,690
48%
(253)
-32%
7,107
324%
1,500
0%
2,696
158%
325
186%
(802)
-100%
300
0%
(17)
-6%
1,408
67%
$21.893
38%
$15,000
$1,104
8%
0
(3,700)
-100%
4,150
1,332
47%
2,500
48
2 %
250
250
0%
D:Pm6data:Fire99
-78-
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. No.: 500
NARRATIVE
FIRE PREVENTION & INVESTIGATION - #510 - Contd.
Interfund Rental -Equipment rental division charges for two vehicles.
TRAINING
Salaries - 60% of salary for Assistant Fire Chief ($42,940), data clerk ($5,610). The remaining 40% is under EMS training 526.40.11.
Overtime - Nothing budgeted for 1999. y
Benefits-60% ofAssistantChiefs medical ($3,890), retirement($5,960) and life insurance ($220), State Industrial ($290), Clerk- retirement($900), State
Industrial ($40).
Uniforms- Uniforms for Assistant Fire Chief.
Supplies -Training manuals($550), video tapes ($550), audiovisual supplies ($1000), hazardous materials trainingtapes ($1,000), hazardous materials
training manuals ($500), training tapes ($900), SCBA trailerfee($500), training aid supplies ($2,000), manuals for EMT classes ($500), blank video
tapes ($300), training props ($1,500).
Small Equipment -Usual aid equipment.
Professional Services - Decon uniforms Assistant Chief ($1,000), contract instructor ($5,000), SunPro ($400).
Communications- Cellular telephones.
Travel - Nothing budgeted for 1999.
Maintenance- 50% of maintenance for audio visual equipment.
Miscellaneous -Washington State Association of Fire Chiefsdues ($100), Training Officer Association ($50), miscellaneous ($100).
Interfund Rental - Equipment rental division charge for unit#466A.
VOLU NTEE R SICALL PERSONNEL
Salaries - Call personnel firefighters pay.
Overtime - Nothing budgeted for 1999.
Benefits - Retirement ($3,750), Board forVolunteer Firefighters ($400).
Uniforms - Uniforms and protective clothing.
Supplies -Miscellaneous supplies.
D:Pm6data:Fire99
-79-
lepartment: FIRE DEPARTMENT
und: GENERAL
lept. No.: 500
Account
Number Description
CArr-NLA I UMC Ur- I AIL
Expended Budget % Expended
1998 1998 To Budget
VOLUNTEER/CALL PERSONNEL - #510 - Cont'd
41
Professional Services
787
350
49
Miscellaneous
89
50
TOTAL CALL PERSONNEL
$23,742
2fi 700
EMERGENCY MEDICAL SERVICES
526.10.00
EMS ADMINISTRATION
11
Salaries
$20,699
$18,810
12
Overtime
217
100
23
Benefits
3,755
4,130
31
Supplies
41
Professional Services
TOTAL EMS ADMINISTRATION
526.20.00
EMS SERVICES
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
35
Small Equipment
41
Professional Services
42
Communications
45
Rental/Lease
48
Maintenance
91
Interfund Services
TOTAL EMS
SERVICE
0 0
11,355 11,380
$36,026 34 420
$339,644
$328,870
30,558
23,890
88,505
83,100
1,420
5,000
6,185
8,000
0
150
3,385
6,570
286
400
3,279
3,570
2,555
1,350
17,540
17,540
493.357
$478,440
-80-
225%
178%
89%
0%
100%
105%
103%
128%
107%
28%
77%
0%
52%
72%
92%
189%
100%
103%
Budget Budget to Actual
1999 $
500
0
22 400
$46,460
0
6,240
1,450
0
54150
$846,640
75,860
216,610
6,900
7,900
3,000
6,570
500
5,720
2,850
26,250
1.198 800
(287) -36%
-100%
1342 -6%
$25,761
124%
(217)
-100%
2,485
66%
1,450
0%
11355
-100%
1188,124
50%
$506,996
149%
45,302
148%
128,105
145%
5,480
386%
1,715
28%
3,000
0%
3,185
94%
214
75%
2,441
74%
295
12 %
8,710
50%
705 443
143%
D:Pm6data:Fire99
Department: FIRE DEPARTMENT
Fund: GENERAL
in_ + 500
4 i t'i ...-..
NARRATIVE
VOLtaNTEERICALI PERSONNI=L -#514 - Cont'd
Professional Services - Decon uniforms, medical examinations and vaccinations.
Miscel�-Nothing budgeted for 1999.
EMERGENCY MEDICAL SERVICES
EMS ADMINISTRATION
Salaries -40% of salary for Fire Chief ($30,480) and Secretary ($15,980).
Overtime -Nothing budgeted for 1999.
retirement($1,590),stateworkers($190)andlifeinsurance($140). Secretary's medical ($1,000),retirement($1,350),
Benefits Chiefs medical budgeted
state workers ($50) and life insurance ($20).
Suu lies -Office supplies.
Professional Services - Nothing budgeted for 1999.
EMS SAES alaries of 36 firefighters ($328,780) and holiday payoff ($
Overtime - Off dutyemergency response forfirefighters and shift overtimefor relief of personnel staff shortages.
Benefits ement ($124,580), state workers ($6,840), life insurance ($720).
-Medical ($84,470), retir
Uniforms -40% uniforms for 36 personnel.
§g ip ies - Aid unit expendable supplies ($3,250), oxygen ($2,500), maintenance supplies ($2,150).
Small Lgu Backboards, splints, and oxygen regulators.
Professional Services - Decon uniforms 25% for 36 personnel ($4,450), fitness program ($820), medical test ($1,300).
Communications- Cellular telephone aid time.
Renta� allLeaSe - 40% of trailer rental for Fire Station #16.
Ma+ntenance- Misc.($750), equipment repair ($900), radio maintenance ($1,200).
Interf A Services - 25% equipment rental charges for fire mechanic.
D:Pm6data:Fire99
-81-
-r"$.111041L.
Fund:
Dept. NO..
Armi inf
riKt ut:PARTMENT
GENERAL
500
EXPENDITURE DETAIL
Number Description expended Budget % Expended
1998 1998 To Budget
526.40.00 EMS TRAINING
11 Salaries
12 Overtime
23 Benefits
24 Uniforms
31 Supplies
41 Professional Services
48 Maintenance
TOTAL EMS TRAINING
TOTAL EMS SERVICES
528.60.00 FIRE ALARMIDISPATCH
42 Communications
51 Intergovernmental Svs.
TOTAL FIRE ALARM/DISPATCH
594.22.64 Equipment(Fire)
594.26.64 Equipment(EMS)
TOTAL EQUIPMENT
597.00 55 Interfund Transfers -Out
GENERAL FUND SUBTOTAL
FIRE STATION #20 - #511
522.10.00 ADMINISTRATION
12 Overtime
31 Supplies
TOTAL ADMINISTRATION
$34,950
$35,290
257
1,100
7,462
8,730
0
500
497
300
0
160
0
100
43166
$46.j80
572 549
559,040
99%
23%
85%
0%
166%
0%
0%
93%
102%
Budget
to Actual
T13udget
$,70
($2,580)
_7%
0
(257)
-100%
7,530
68
1 %
0
0
0%
0
(497)
-100%
0
0
0%
0
0
0%
39 900
3 266
-8%
1292 850
M 3 I
126%
$3,501
$1,800
195%
$0
($3,501)
-100%
10_ 4 M
104 p00
1DO°Io
11-4
10,400
10%
107 501
105 800
102%
114 400
1-.�
161H
6%
$6,005
$4,450
135%
$43,000
$36,995
616%
4,072
1,250
326%
2-0,750
1M
410%
lima
AM
1770%
63 750
MUM
533%
0
0
0%
50,000
50,000
0%
2 602 623
2 469 $10
105%
3 744 290
1141 667
44%
$0
$0
0
$0
$0
0
1,340
1,450
92%
5-0
1340
-100%
1340
RAN
92%
LO
1340
-100%
-82-
D:Pm6data:Fire99
Department;
Fund:
Dept. No.:
FIRE DEPARTMENT
GENERAL
500
EMS G
Salaries-40% of salary for Assistant Fire Chief.
NARRATIVE
Over -Nothing budgeted for 1999.
tirement ($4,600), state workers ($190), life insurance ($140).
Benefits - 40% of medical ($2,600), re
uniforms - Nothing budgeted for 1999.
S, uy ice- Nothing budgeted for 1999.
professional services - Nothing budgeted for 1999.
Maintenance -Nothing budgeted for 1999.
FIREIALARM DISPATCH
Communications -Nothing budgeted for 1999.
Inter overnmentalServices-ContractcostforSNOCOMserviceat25%oftotal.
FIREIEMS ECRU IPMENT
ui ment Fire -Fire hose ($30,000), breathing air booster pump and cascade bottle system($7,500),miscellaneous($3,150),sixhigh-pressure
air bottles ($4,350).
EMSEa nt-Fourdefibrillators($6,000).
EMSO eratin Transfers -Out
Interfund Transfers -Out -Transfer to fire aid vehicle fund 005.
ADMINISTRATION - 11511
Overtime - Budgeted in Dept. #510 in 1999.
Sees - Budgeted in Dept. #510 in 1999.
D:Fm6data:FireW
Department:
Fund:
Dept. No..
Acme inf
FIRE DEPARTMENT
GENERAL
500
Number Description
EXPENDITURE DETAIL
Exp�enn8ded Budget % Expended
1998 To Ri irinct
FIRE STATION #20 - #511 Con'd,
511.522.10 SUPP_ RESSION
11 Salaries
$457,707
$487,370
12 Overtime
44,716
35,400
23 Benefits
113,880
119,150
24 Uniforms
832
10,000
31 Supplies
7,038
23,900
35 Small Equipment
426
950
41 Professional Services
4,649
9,010
42 Communications
382
200
48 Maintenance
1,550
1,850
49 Miscellaneous
0
200
91 Interfund Services
26,250
26,250
TOTAL SUPPRESSION
G57 430
714 280
522.30.00 FIRE PREIIF:NTION & INVESTiGATfON
31 Supplies
$264
$2, 300
49 Miscellaneous
0
300
TOTAL FIRE PREVENTION
264
2 600
522.40.00 TRAINING
12 Overtime
$0
$1,500
23 Benefits
0
200
31 Supplies
137
2,800
41 Professional Services
0
360
TOTAL TRAINING
137
4,g6Q
!Budget Budget to Actual
999 $
94%
$0
($457,707) -100%
126%
0
(44,716) -100%
96%
0
(113,880) -100%
8 %
0
(832) -100%
29%
0
(7,038) -100%
45%
0
(426) -100%
52%
0
191%
0
(382) -100%
84%
0
(1,550) -100%
0%
0
0 0%
100%
0
kZ9,2Q0 -100%
92%
R0
dkE,.43J0 -100%
11 %
$0
($264) -100%
0%
0
0 0%
10%
Mo
264 -100%
0%
$0
$0 0%
0%
0
0 0%
5%
0
(137) -100%
0%
0
0 0%
3%
R0
ft37 -100%
D:Pm6data:Fire99
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. No.: 540
NARRATIVE
FIRE STATION #20 - CoOd
SUPP_ Ft� ESSION
Salaries - Budgeted in Dept. #510 in 1999.
Overtime -Budgeted in Dept. #510 in 1999.
Benefits - Budgeted in Dept. #510 in 1999.
Uniforms - Budgeted in Dept. #510 in 1999.
aGpliies - Budgeted in Dept. #510 in 1999.
Small E ui ment - Budgeted in Dept. #510 in 1999.
Professional Services - Budgeted in Dept. #510 in 1999.
Communicatons - Budgeted in Dept. #510 in 1999.
ReoairlMaintenance Budgeted in Dept. #510 in 1999.
__,ellaneous - Budgeted in Dept. #510 in 1999.
Interfund Services - Budgeted in Dept. #510 in 1999.
PREVENTI ONIANVE ST I GATI ON
5up�ies - Budgeted in Dept. #510 in 1999.
Mijscel_ Ianeous - Budgeted in Dept. #510 in 1999.
TRAINING
Overtime - Budgeted in Dept. #510 in 1999.
Benefits - Budgeted in Dept. #510 in 1999.
g_upplies - Budgeted in Dept. #510 in 1999.
Professional Services - Budgeted in Dept. #510 in 1999.
D:Pm6data:Fire99
59
Department:
Fund:
Dept. No.,
FIRE DEPARTMENT
GENERAL
500
Account
Number Description
526.20.00
EM55ERVICES
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
41
Professional Services
42
Communications
48
Repair/Maintenance
91
Interfund Services
TOTAL EMS SERVICES
526.40.00
EMS_ T G
12
Overtime
23
Benefits
31
Supplies
35
Small Equipment
TOTAL EMS TRAINING
TOTAL EMS SERVICES
EXPENDITURE DETAIL
Cxpenaea
1998
Budget
1998
% Expended
To Budget
Budget
Budget
to Actual
1999
$
o
/o
$152,567
$162,420
94%
14,905
11,810
126%
37,958
39,590
96%
356
1,900
19%
0
(356)
-100%
2,113
2,900
73%
1,598
2,980
54%
55
100
55%
0
(55)
-100%
(911)
700
-130%
0
911
-100%
8.720
8.720
100°Io
am
-100%
217 361
231120
94%
LO
217 361
-100%
$0
$100
0%
$0
$0
0
0
20
0
0
0
0%
49
550
9
0
(49)
-100%
0
50
0%
0
0
0%
49
720
70/6
Lo49
-100%
217 410
231 840
940/6
LO
217 410I
•100°IQ
-866- D:Pm6data:Fire99
i
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. Na.: 540
NARRATIVE
FIRE STATION #20 - CanVd
EMS SERVICES
Salaries - Budgeted in Dept. #510 in 1999.
Qvertime - Budgeted in Dept. #510 in 1999,
Benefits - Budgeted in Dept. #510 in 1999.
l,nitorms - Budgeted in Dept. #510 in 1999.
S. upplies - Budgeted in Dept. #510 in 1999.
professional Services - Budgeted in Dept. #510 in 1999.
Communications - Budgeted in Dept. #510 in 1999.
Re aim rlMaintenar+ce - Budgeted in Dept. #510 in 1999.
Interfund Services - Budgeted in Dept. #510 in 1999.
j EMS TRAINING
_Overtime - Budgeted in Dept. #510 in 1999.
Benefits - Budgeted in Dept. #510 in 1999.
S I� ies -Budgeted in Dept. #510 in 1999,
Small E ui meat - Budgeted in Dept. #510 in 1999.
-87-
D:Pm6data:Fire99
riannriw. .-�.
_r--- rlr%t Utt-AKTMENT
Fund: GENERAL
Dept. No.: 500
Number Description
528.60.00 FIRE ALARMIDISpATCH
42 Communications
FIRE]EMS EQUIPMENT
594.22.64 Equipment(fire)
594.26.64 Equipment(EMS)
TOTAL EQUIPMENT
FIRE STATION #20 SUBTOTAL
GENERAL FUND SUBTOTAL
EXPENDITURE DETAIL
Expended Budget % Expended.
et
1998 1998 To Budget 1999 Budget to Actual
$1,914 $4,300 45%
$7,767
$6,200
125%
1,040
1_,250
831/.
8 807
RA
118%
887 302
966 780
92%
1199,925 925 3 436 590 102%
$0
($1,914)
-100%
$0
($7,767)
-100%
0
1040
-100%
8 807
.100%
L
887 302
-100
3 744 290
254 365
7%
-88- D:Pm6data:Fire99
Department: FIRE DEPARTMENT
Fund: GENERAL
Dept. No.: 500
NARRATIVE
FIRE STATION #20 - ConVd
FIRE AI..ARM1OISPATCH
Communications - Budgeted in Dept. #510 in 1999.
FIREJEMS EQU IPMENT
Equipment {fire] - Budgeted in Dept. #510 in 1999.
E ui ment EMS - Budgeted in Dept. #510 in 1999.
D:Pm6data:Fire99
Department: FIRE DEPARTMENT
Fund: OTHER
Dept. No.: 510
1998 1999 1998 1999
Revenue Revenue Budget Expenditures Expend. Budget
ACCUMULATIVE RESERVE FIREIMEDICAL AID VEHICLES - FUND 005
(000 - Aid Vehicle)
Beginning Cash Balance $302,309 $350,840 Ending Cash Balance $350,840 $398,840
Interest Earnings 13,146 12,500
Donations 385 500
EMS Property Tax 35,000 35,000
SUBTOTAL $350,840 $398,840 SUBTOTAL $350,840 $398,840
(100 - Fire Engine)
Beginning Cash Balance
Interest Earnings
Transfer from General Fund #001
Proceeds of Capital Leases
Sale of Fixed Assets
SUBTOTAL
TOTALREVENUE
FIREMEN'S PENSION - FUND 617
Beginning Cash Balance
Fire Insurance Premium Insurance
Interest Earnings
TOTALREVENUE
$247,308 $194,720
11,000
38,500
50,000
50,000
689,528
-0-
4,000
15,000
$1,001,836
$298,220
$1,352,676 $697,060
$485,100 $496,390
23,564 25,240
17,251 22,500
Ending Cash Balance
Engine Lease
Fire Equipment
Capital Lease
SUB TOTAL
TOTALREVENUE
Ending Cash Balance
Salaries
Personnel Benefits
$552,915 $544,130 TOTAL EXPENDITURE
$194,721
$123,220
50,538
175,000
67,049
-0-
689,528
-0-
$1,001,836 $298,220
$1,352,676 $697,060
$496.387 $512,630
2,972 5,500
26,556 26,000
$552,915 $544,130
.M
D:Pm6Data:FiveRev99
Department: FIRE DEPARTMENT
Fund: OTHER
Dept. No.: 510
NARRATIVE
ACCUMULATIVE RESERVE FOR FIRENEDICAL AID VEHICLES - FUND 005
This Fund is established as reservefund forthe purpose of accumulating funds forthe replacementof existing fire suppression and medical aid vehicles.
Donations that are received from citizens will be invested and the interest earned will be retained! n this Fund. Donated money will be used to purchase
special equipment for the Medical Aid Program. Purchase of anew fire aid vehicle. EMS Property taxes are based on50cents per$1,OOOassessed
valuation.
In 1993, the City Council established a sub fund (program 100) forfire engine replacement. During 1997, the City Council approved a replacement
program of which an element included leasing. The program requires engine pumpertrucks be leased for a 6 year period with the option to buy the
end of the lease.
FIREMEN'S PENSION - FUND 617
Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18.
Salaries and Wages -The additional amountthat six retired firefighters and one surviving spouse receive other than from LEOFF I Retirement Plan.
Personnel Benefits - Medical insurance premiums and medical expenses for seven retired firefighters as per RCW 41.26.150.
-91- D:Pm6Data:FiveRev99
447 C. 1$9NJ
Community services ;
Director
CIP Administration.
Special Assistance to Mayor
Community Relations
Special Projects .
coordination
organization. Cha
Executive
Assistant
P:Repats:99Bu4:Ov9Clts:CmI&v
MISSION STATEMENT
COMMUNITY SERVICES DEPARTMENT
To plan and implement an orderly long-term growth
strategy for the City.
To construct and maintain the City's physical
infrastructure commensurate with funding availability.
To provide the physical recreational, cultural and
aesthetic amenities for the citizens of the City that will
match the affordability for such amenities.
To keep the City beautiful and vital in a cost-effective
manner.
To provide department staff the opportunity for a
meaningful work experience.
EXPENDITURE SUMMARY
Department: COMMUNITY SERVICES
Fund: VARIOUS
Dept. No.: 600
Account Expended Budget %Expended Budget Budget to Actual
Number Description 1998 1998 ToBudget 1999 $ %
FUND: GENERAL
Administration
OTHER FUNDS:
Combined StreetConst./Imprv,
Multimodal Transportation
Street Beautification
Building Maintenance
MunicipalArts
Memorial Tree
Youth Scholarship
Tourism Promotional
Off -Street Parking
ParkAcquisition
Special Capital
GiftCatalog
Cemetery Improvement
HUD Block Grant
Capital Improvement
Public Safety Building Const.
Combined Utility Const./Improv
Combined Utility Reserve
Capital Improvements Reserve
TOTAL
$292,733
$330,950
88%
$222,690
($70,043)
-24%
$577,580
$1,835,200
31 %
$1,880,950
$1,303,370
226%
173,170
346,000
50%
550,000
376,830
218%
2,459
5,000
49%
0
(2,459)
-100%
57,091
191,300
30%
268,500
211,409
370%
84,199
147,770
57%
80,650
(3,549)
-4%
0
2,000
0%
0
0
0%
2,195
4,500
49%
5,000
2,805
128%
12,316
23,080
53%
30,870
18,554
151%
10,800
12,000
90%
12,000
1,200
11 %
1,262,228
2,630,630
48%
1,625,500
363,272
29%
553,690
556,870
99%
538,420
(15,270)
-3%
1,017
1,060
96%
1,750
733
72%
98,616
204,380
48%
318,920
220,304
223%
75,000
75,000
100%
0
(75,000)
-100%
0
0
0%
1,694,050
1,694,050
0%
3,795,563
6,983,250
54%
6,191,260
2,395,697
63%
824,167
1,326,000
62%
1,346,000
521,833
63%
1,626,906
1,575,000
103%
1,883,630
256,724
16%
&E2,756
9$9,010
85%
96800 0
125,244
15%
$10,292,486
$17,239,000
60%
$17,618,190
$7,325,704
71%
DEPARTMENT FUNCTION
COMMUNITY SERVICES ADMINISTRATION
Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly
work program. Develops administrative procedures, systems and policies. Prepares the Capital Improvements Program and the annual budget. Provides
for cable television service oversight, records management, project accounting and work order controls, purchasing of office supplies, reception and
secretarial services. Provides for special project management, particularly in initial stages, Provides intergovernmental role in areas involving funding,
legislation and interlocal agreements.
-92-
D:Pm6Data:CsBud99
WORN ti11MM"iuffi1
Account
Number
Description
Expended
1998
Budget
1998
% Expended
To Budgat
Budget
1999
Budget
$
to Actual
%
519.70.00
ADMINISTRATION - #610
11
Salary (Director)
$84,010
$84,010
100%
$87,320
$3,310
4%
23
Benefits (Director)
16,700
16,700
100%
15,690
(1,010)
--6%
11
Salaries
39,014
40,550
96%
41,490
2,476
6%
12
Overtime
1,136
1,000
114%
1,500
364
32%
23
Benefits
10,025
11,940
84%
12,850
2,825
28%
31
Supplies
5,354
6,000
89%
3,500
(1,854)
-35%
41
Professional Services
16,344
20,000
82%
30,000
13,656
84%
42
Communications
1,132
1,030
110%
1,030
(102)
-9%
43
Travel
214
3,000
7%
4,400
4,186
1956%
44
Advertising
109
1,500
7%
2,000
1,891
1725%
45
Rental/Lease
10,235
16,500
62%
16,500
6,265
61%
49
Miscellaneous
1,939
5,360
36%
6,360
4,421
228%
95
Interfund Rental
492
490
100%
50
(442)
-90%
TOTAL ADMINISTRATION
5186,704
5208,080
90%
5222,690
3$ 986
19%
D:Pm6Data:CsBud99
-93-
NARRATIVE
ADMINISTRATION A610
Salary Director - The salary is set by the City Council.
Benefits Director - Medical ($4,130), retirement ($11,730), state workers ($130), life insurance ($710).
Salaries - Executive Assistant and seasonal help.
Overtime - Unanticipated work load requirements for Executive Assistant.
Benefi s - (Executive Assistant) medical ($5,980), retirement ($5,770), state workers ($130), life insurance ($60).
Supplies - Special report printing, cover stock, miscellaneous special office supplies with focus on Multimodai Project, public safetycomplex
design project.
Professional Services - Specialized legal assistance, virtual reality database assistance, and pedestrian underpass planning.
Communication - Air time for cellular phone.
Travel - Mileage, parking for attending professional meetings; Multimodal Project coordination.
Advertislr} - To publicize department's services to citizens and users.
Rental/Lease - For Konica copier.
Miscellaneous - Memberships - ULI, NATOA , APWA, rotary, SCCIT, technical journals, publications.
Interfu_ nd Rental - 33% share of vehicle #97; includes radio rent.
D:Pm6Data:CsBud99
-94-
txrtNUITURE DETAIL
Account
Number
Description
Expended
1998
Budget
1998
% Expended
To Budget
Budget
1999
Budget
$
to Actual
/o o
519.76.00
OFFICE SUPPORT
11
Salaries
$57,254
$72,800
79%
12
Overtime
7,527
4,000
188%
0
(7,527)
-100%
23
Benefits
15,561
15,670
99%
0
(15,561)
-100%
31
Supplies
21,845
20,000
109%
0
(21,845)
-100%
35
Small Equipment
43
0
0%
0
(43)
-100%
41
Professional Services
0
3,000
0%
0
0
0%
44
Advertising
0
550
0%
0
0
0%
48
Maintenance
3,067
5,500
56%
0
(3,067)
-100%
49
Miscellaneous
401
1,350
30%
0
(401
100%
594.19.64
Equipment
331
0
0%
0
331
-100%
TOTAL OFFICE SUPPORT
11QU29
$122 870
86%
�0
MAL029
100°I°
TOTAL ADMINISTRATION
292 733
IKL950
88%
222 690
70 043
-24%
-95-
D:Pm6Data:Cs13ud99
4FFICFSUPPORT
Budgeted in Department #622 for 1999.
NARRATIVE
-96-
D:Pm6Data:CsBud99
ED
-1 -C",4��
0 199
N
Development Services •:;:
:..:::: . :........ . - --
Orgnn nation .Chart
Planning Services:
Development Review
Zoning / Subdivision
Architectural Deslgn::Revi.ew:
Environmental- review
5fra:reiine Management
Ann.exa0o.n Support
Block Grarit.AssistanGe
Long -Range, Planning
GrOM.h'Manageme.nt
Ecorgiomic Qevelopment
Geographic :info. Systems
Graphics and Information .
Systems support
• Planning Managerr
• Planning Supervisor
• Senior Planner
• Planners (2.5)
• Code Enforcement
Technician
• Admin. Asst.
• Student Interns
Building Services
Building Permits :.
Building Inspection :..
BUilding Plan Review
Disaster Preparedness and:
Inspection:;::::.
• Building Official
• Plans Examiner
• Building Inspector
• Construction
Complliance/ Building
Inspector
Director
Engineering Services
Capita[ i"adibes Design
Capital Pa.cilities Planning
Construction Management
D..evelopment I Revi ow
Development Standards-
• City Engineer
• Project Abctng. Coord.
• Admin. Asst.
• Construction Eng.
• Hydraulics Eng.
• Traffic Eng.
• Dev. Servs. Eng.
• Engineering Spec.
• CIP Specialist
Development'
Services center
Ctrstcme r-.S.ervice
Permit, Coo rdin. ation
Engineering Inspections
Support Systems
! sl
• Planning Tech.
• Permit Coord.
• Permit Spec. -vacant
• Eng. Inspector
• Admin. Asst.
P:Reports:99Budgt:orgChts:DevSry
MISSION STATEMENT
DEVELOPMENT SERVICES DEPARTMENT
Continuous improvement to enhance Edmonds'
"Quality of Life" and provide the Best Customer
Service.
1998A000MPLISNMENTS & 1999 COALS
DEVELOPMENT SERVICES DEPARTMENT
1999 OVERALL GOALS
`1��9 Go�Is
• Revise organizational structure.
• Install a computerized permit processing system with workflow that tracks Building, Plan-
ning, Engineering, and Code Enforcement activities.
• Significant training for all staff, particularly three or four members to be programmers for the
permit software system.
• Processing turnaround times will be shortened.
D:\winword97\Goals98\Developserv.doc
r. T� n
-fnc 1 g9"
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept. No.: 600
EXPENDITURE DETAIL
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 To Budget 1999 $ %
FUND: GENERAL
Administration
$9,212
$6,000
154%
$88,500
$79,288
861 %
Office Support
0
0
0 %
118,930
118,930
0 %
Planning&Building
847,825
922,760
92%
991,400
143,575
17%
Engineering
649,167
668,390
97%
691.620
42,453
7%
TOTAL
$1,506,204
$1,597,150
94%
$1,890,450
$384,246
26%
NARRATIVE
DEPARTMENT FUNCTION
PLANNING AND BUILDING DIVISION
This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, Planning Board and community
development. The division also processes and coordinates a wide range of permits, including all types of building permits. Long-range planning activities
include implementation of the State Growth ManagementAct, and preparation ofthe comprehensive plan, sub-areaand functional plans. The division
works with community groups to plan and implement specific elements of the plan, such as downtown revitalization orwaterfront planning. Italso assists
in administering the H U D Community Development Block Grant Program. Support services provided to the public and other city departments also include
mapping and graphics, database development and land and building inventories.
ENGINEERING DIVISION
This division provides for the design and construction management (including field inspection) of all capital construction by the City. It is also responsible
for determi ni ng development standards and en su ring compliance in the private construction of utilities and roads. The division plans for long range capital/
infrastructure needs for transportation, storm water management, water, sewer and wastewater treatment, It prepares and executes most bidding
documents and contracts forconsultants and for construction.
-97- D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept. NO.: 600 1
EXPENDITURE DETAIL
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 ToBudget 1_ 1999 1_ $ %
ADMINISTRATION - #622
558.80.00 ADMINISTRATION
11 Salaries
$3,299
$2,800
118%
$68,650
$65,351
1981 %
23 Benefits
1,103
1,000
110%
18,040
16,937
1536%
31 Supplies
437
0
0%
0
(437)
-100%
35 Small Equipment
1,616
0
0%
60
(1,556)
-96%
42 Communications
0
0
0%
250
250
0%
43 Travel
0
0
0%
500
500
0%
49 Miscellaneous
284
0
0%
0
(284)
-100%
594.58.64 Equipment
2,473
2,200
112%
1,000
JL4M
-60%
TOTAL ADMINISTRATION
IM2
K&W
154%
$88,500
79 288
861%
519.76.00 OFFICE SUPPORT
11 Salaries
$0
$0
0%
$68,830
$68,830
0%
12 Overtime
0
0
0%
3,600
3,600
0%
23 Benefits
0
0
0%
14,930
14,930
0%
31 Supplies
0
0
0%
20,600
20,600
0%
41 Professional Services
0
0
0%
3,000
3,000
0%
44 Advertising
0
0
0%
340
340
0%
48 Maintenance
0
0
0%
6,280
6,280
0%
49 Miscellaneous
0
0
0%
1,350
1,350
0%
TOTAL OFFICE SUPPORT
Lo
LO
00/0
1118,930
$118,930
01/0
TOTAL DEV. SERV. ADMIN.
9 212
$6M
154%
$207,430
$198,218
2152%
-98-
D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
1 Dept. No.: 600
NARRATIVE
ADMINISTRATION 4622
Salaries - Director ($68,650).
Benefits - Medical ($6,870), retirement ($10,410), state workers ($160), life insurance ($600).
Supplies- Nothing budgeted in 1999.
Small Equipment -Calculator.
Communication - Cell phone and pager.
Travel - Mileage and parking reimbursement ($300), meals for city -related meetings and activities ($200).
Miscellaneous- Nothing budgeted in 1999.
Equipment - Computerequipment.
OFFICE SUPPORT
Salaries- Project Accounting Coordinator, 2job share Office Assistants, and seasonal help ($8,000).
Overtime - Overtime forspecial assignments.
Benefits - Medical ($5,240), retirement ($9,750), state workers ($380), life insurance ($130), overtime ($170).
Supplies -Office suppliesfor Community Services Administration, Planning, Building and Engineering. Photocopy paper, toner, letterhead, envelopes,
business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, film and microfilm and related
supplies.
Professional Services -Specialized legal assistance.
Advertisinq -Legal advertising for consultant and other professional service requirements.
Maintenance -Canon copier($1,600); Kroy lettering machine ($410); binder machine ($320); Microfiche reader/printer ($690); miscellaneous repairs
($500); fax maintenance ($740), small equipment repair ($1,240).
Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership.
-99` D:Pm6Data:P1anBud99
10C IS9v
ti
I
. 14
,flk
V..q
-.-_--�--�-�--- ......
organ..::.......:..
PJannin,g SerlV�ces .
Current
Planning
i]evelopment-Review ...
Zoning- . . ...
Subdivision
Architectural Design Review
Environmental Review
Shoreline Management
Annexation Support
Bio ck .3.rant . Assistance
• Planning Supervisor
• Senior Planner (1/2)
• Planners (2.5)
• Code Enforcement
Technician
• Planning Technician
Planning
Manager
Strategic
Planning
Long -Range ::Planning
GroMh Management
Economic: Development
Geographic Information"
Systems;
Graphics :and:Intorrbation
Sys ms Suppo-d
• Senior Planner (112)
• Student Interns
Administrative Asst.
Receptionist
Building;
Building Permits
`Building Inspection
Permit..Goordination .and .
"racking
Disaster-P.rparedness and::
lnspec_>.:
• Building Official
• Plans Examiner
• Permit Technician
• Permit Coordinator
• Building Inspector
P:Reports:99Bu dgt:OrgChts:PI-
.: .:.
Building Services;; .... a 9
r an.lZation C
Building
Official
Building: --Permits
Building inspection
Permit Coardinitian.and
Tracking::.
Disaster Preparedness and.
Inspection
• Building Official
• Plans Examiner
• Permit Technician
• Permit Coordinator
• Building Inspector
P:Reports:99Budgt:0rgChts:Build
1998A000MPLI914MENT9 & 1999 COALS
DEVELOPMENT SERVICES DEPARTMENT
PLANNING DIVISION
199I?Accornpllshmenk
Permit Processing
Processed 210 planning applications com-
pared to 164 in 1997 (28% increase). Proc-
essed 300 Critical Areas determinations in
1998 compared to 244 in 1997 (23% in-
crease). Coordinated permitting activities
with Snohomish County for newly annexed
areas.
Annexations
Continued to provide information and sup-
port for individual annexation proposals.
Regional Planning
Continued to participate in regional planning
activities, including new growth monitoring
program mandated by state law.
+ Strategic Planning
Completed Comprehensive Plan amend-
ments and rezone proposals.
Community Development Code Revi-
sions
Completed Planning Board work on major
projects dealing with accessory dwelling
provisions and animal regulations. Proc-
essed minor amendments required for con-
sistency with state laws and to solve code
interpretation problems (e.g., underground
parking structures).
■ Public Information
Continued to update and expand public in-
formation materials, including handouts,
brochures, and Internet information.
Census 2000 Activities
Completed updates of official census maps
and address checking for local implementa-
tion of national Census 2000 program.
D:\winword97\Goals98\Planning.doc
+ Office Automation
Continued development and integration of
computerized databases, permit tracking,
and geographic information systems.
Worked with Snohomish County to com-
plete control points necessary to prepare for
conversion to new system compatible with
countywide GIS coordination effort. Began
phase -in of new GIS systenn based on
ArcView GIS.
Staff Development
Responded to staffing needs by reconfigur-
ing positions to provide for shared secre-
tarial position, part-time planner, and new
planning technician position without in-
creasing staffing budget. Staff continued to
be cross -trained in multiple jobs to improve
coverage and provide for flexible office op-
eration.
Began implementation of Total Quality
Management program to improve organiza-
tional coordination and responsiveness to
customers.
1999 Goals
Revise organizational structure.
+ Install a computerized permit processing
system with workflow that tracks Build-
ing, Planning, Engineering, and Code
Enforcement activities.
• Significant training for ail staff, particu-
larly three or four members to be pro-
grammers for the permit software sys-
tem.
• Processing turnaround times will be
shortened.
1DD F A OOMPL 1D1 MIEN TS & ODD GOAL
S
DEVELOPMENT SERVICES DEPARTMENT
BUILDING DIVISION
ID ?Aecomplishmenis
• Processed 930 building permits with a
total construction valuation of
$37,877,541.
• Adopted 1997 Uniform Building,
Plumbing, Mechanical, and supple-
mental codes.
• Adopted new building permit fee sched-
ule to ensure cost recovery for plan re-
view services rendered.
• Created new public handouts for better
customer service (Garage Permit sub-
mittal, Accessory Building Permit sub-
mittal.
• Created Emergency Operations Center
Standard Operating procedures for EOC
activation and setup, information track-
ing, and damage assessment.
+ Revised ECDC Chapter 19 in entirety.
Adopted code amendments improving
the permit process. Codified polices to
ensure consistency of codes and stan-
dards. Removed several nuisance per-
mits.
• Initiated microfilming program with State
Archives Office. Completed require-
ments for essential records as required
by state law.
DAM nword97\GoaIs98\Enginee ring.doc
ODD G'oalS
+ New maps for front counter: Assessor,
zoning, official street, address, plat -
short plat, SEPA, critical areas, street
tree maps.
• Create a proactive team approach to
plan review.
• Identify and remove conflicting code
sections within the ECDC.
• Create a process for review of decisions
and interpretations for consistency.
• Flow chart processes to eliminate barri-
ers and/or duplication.
r Fn
ln�. 18y�
uepanment; DEVELOPMENT SERVICES
Fund:
GENERAL
Dept. No.;
600
EXPENDITURE DETAIL
Account
Number
Oescri lion
Expended
1998
Budget
% Expended
Budgetr$74u,579
dget
to Actual
1998
To Bud et
1999
$
PLANNING MSnN-
558.60.00
LANNIN
11
Salaries
$327,621
$366,370
89%
$402,200
23%
12
Overtime
2,251
500
450%
23
Benefits
74,365
85,200
87%
88,150
13,785
19%
24
Uniforms
742
750
99%
360
(382)
-51
31
Supplies
138
4,000
3%
0
(138)
-100%
35
SmallEquipment
5,242
4,090
128%
2,450
(2,792)
-53%
41
Professional Services
64,133
93,500
69%
58,880
42
Communications
1,828
700
261%
700
(1,128)
-62%
43
Travel
29
740
4%
820
791
2728%
44
Advertising
2,414
2,800
86%
2,800
386
16%
49
Miscellaneous
13,025
16,850
77%
17,560
4,535
35%
95
Interfund Rental
2,760
Z760
100%
2,760
0
0 °i°
594.58.64
Equipment
947
3_,100
31%
5.400
4,453
470%
TOTAL PLANNING
jjg495
lgl,360
85%
5$2 5$0
87 085
18%
-100-
D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept. No.: 600
NARRATIVE
PLANNING DIVISION - #620
PLANNING
Salaries - Manager, Planning Supervisor, Senior Planner, Planners (2.5), Code Enforcement Technician, Planning Technician, Administrative
Assistant.
Overtime -As required for special assignments, work overloads and continued computerinput,
Benefits - Medical ($24,310), retirement ($61,020), state workers ($1,170), life insurance ($1,650),
Uniforms - Rain and outdoor wear for fieldwork.
5upplie5 -Nothing budgeted for 1999.
Small Equipment-Presentation/meeting equipment, miscellaneous equipment and furniture.
Professional Services -Includes ($37,080) for hearing examiner and hearing examiner support, ($7,720) for Minutetaker/Transcriber of Planning
Board and other meetings, ($3,080) for supporting studies, ($1,000) for Planning Board members expenses, ($10,000) Historic Resources Survey.
Communications -Cellular phone charges, information services.
Travel -Mileage reimbursement for posting, site inspections, research work and transportation, and attendance at professional meetings.
Advertising -Legal notifications to newspapers of public hearings, development applications, etc.
Miscellaneous -Printing ECDC books, updates and brochures, official posters, blue printpaper, maps (comp., plan, zoning, assessors, Kroll, etc.),
printing and reproduction ($7,500), plan and award letters, magazines/periodicals, technical publications ($600), professional registrations and
membership dues ($3,960); technical software updates ($3,000) metroscan updates ($2,500).
lnterfund Rental - Vehicle rental departmental charges for unit #95 and 113 of unit#97.
E ucuiipment- Paper folder ($900), storage files ($4,500).
-101- D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept. No.: 600
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget
to Actual
Number
Description
1998
1998
To Bud�el
1999
$
%
524.10.00
BUILDING INSPECTION -#621
11
Salaries
$216,233
$211,120
102%
$264,720
$48,487
22%
12
Overtime
2,431
2,000
122%
3,700
1,269
52%
23
Benefits
43,524
42,410
103%
53,260
9,736
22%
24
Uniforms
319
810
39%
1,530
1,211
380%
31
Supplies
342
2,200
16%
2,900
2,558
748%
35
Small Equipment
6,228
10,850
57%
5,700
(528)
-8%
41
Professional Services
69,118
56,000
123%
56,000
(13,118)
-19%
42
Communications
777
900
86%
1,800
1,023
132%
43
Travel
0
500
0 %
550
550
0 %
44
Advertising
208
50
416%
50
(158)
-76%
48
Maintenance
1,883
2,200
86%
2,000
117
6%
49
Miscellaneous
8,267
9,360
88%
8,910
643
8 %
95 Interfund Rental
3,000
3,000 100%
3,500
500
17%
594.24.64 Equipment
0
0 0 %
4,200
4,200
0 %
TOTAL BUILDING INSPECTION
$352,330
341400 103%
$408,820
$56,490
16%
TOTAL PLANNING DIVISION
$847,825
$922,760 92%
J991.400
$143,575
17%
-102- D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept, No,: 600
NARRATIVE
BUILDING INSPECTION -4621
Salaries -Building Official, Plans Examiner, Combination Inspector, Permit Coordinator, Permit Technician, extra help.
Overtime -Work overload, special projects, microfilming.
Benefits - Medical ($12,210), retirement ($38,420), state workers ($2,160), life insurance ($470).
Uniforms -Safety equipment as required by state safety regulations and union contract, i.e. protective shoes, rain gear, gloves, etc.
S_ upplies -Supplies for microfilming ($900) and blueprint copying ($2,000).
Small EquOment - Emergency supplies ($3,700), cell phones ($400), miscellaneous ($1,300), new employee file cabinet and bookcase ($300).
ProfessionalServices- Professional consultant reviews($40,000); contracted services for special inspections, engineering evaluations, special
projects ($16,000).
Commu nications -Airtime for cellular phones.
Travel - Mileage, --as required --for attendance at professional meetings.
Advertising -Legal notification for appeals to building code, special notices.
Maintenance - Maintenance agreement for office equipment
Miscellaneous -Membership and professional certification fees ($610), printing of publicforms and notices ($5,300). Disaster publications and forms
($1,500), construction related technical reference books and technical software ($1,500).
Interfund Rental -Vehicle rental department charges for unit#35 and unit#76.
Equipment - Desktop copier ($2,200), new employee furniture and chair ($2,000).
-103- D:Pm6Data:P1anBud99
C.
{4c 1$9�
s
1
I.
' {'�
�,
i �
1'' r,
I '1
Engineering Services
. .. ❑rganization Chart
City
Engineer
Capital Faciiites=D.esigii:
Capital I aclliues Planning
Co nstru ctic n:. M a nagement
Develop m e.nt . Review .
Develop merit: Sta rldards
• Project Acctng. Coord.
• Admin. Asst.
• Construction Eng.
• Hydraulics Eng.
• Traffic Eng.
• Dev. Servs. Eng.
• Engineering Spec.
• Project Specialist
• Engineering Inspector
• CIP Specialist
P:Reports:99Budgt:OrgChts:En9
199:?A000MPLISHMENTS & 1999 COALS
DEVELOPMENT SERVICES DEPARTMENT
ENGINEERING DIVISION
199�?Accompufhments
• Designed and managed projects for the
majority of the City's Capital Improve-
ment Program. Projects included:
✓ Design and construction management
for the 1998 water main replacement
program, the 1998 street overly project,
the 1998 street surface treatment pro-
gram, the Alder Street sanitary sewer
project, the 1998 North Meadowdale
Drainage improvement project, the 76th
Avenue West and 2161h Street SW sig-
nal installation project, and the Yost
tennis court preparation and resurfac-
ing.
✓ Design and construcfion management
improvements to Yost Park pool and the
South County Senior Center.
✓ Design and field assistance for the
Woodway Meadows drainage improve-
ment installed by the Public Works De-
partment.
✓ Construction management for the
WWTP auxiliary generator project and
the new Public Safety complex.
•
•
Completed the Meadowdale drainage
investigation study and submitted to the
Planning Board for adoption.
Completed the Perrinville Creek
streambank stabilization design project
and submitted to the Planning Board for
adoption.
Initiated formation of a Local Improve-
ment District for sanitary sewers in the
Perrinville area.
D:\winword97\Goals98\Engineering.doc
T999 Goals
• Develop transportation impact
concurrency standards in order to fairly
charge all development for its share of
impact.
• Provide City Council with proposed
changes to the Street Standards. The
Street Standards provide minimum de-
velopment standards for streets created
as part of development.
• Update the Walkway/Bikeway Plan.
• Create a draft Sanitary Sewer Compre-
hensive Plan for adoption by the City
Council.
• Design, bid, and manage construction
for the majority of the City's capital fa-
cilities upgrades.
• Continue improvement of the develop-
ment review process with TQM tech-
niques to increase efficiency and im-
prove internal coordination.
, v EDAr
uepartment; DEVELOPMENT SERVICES
Fund: GENERAL
Dept. No.: 600
Account
Number Description
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 To Budget
ENGINEERING DIViSIpN-#630
532.20.00
ENGINEERING
11
Salaries
$469,610
$488,940
12
Overtime
18,739
5,000
23
Benefits
119,765
123,660
24
Uniforms
885
600
31
Supplies
3,981
3,700
35
SmallEquipment
1,719
2,100
41
Professional Services
2,733
12,700
42
Communications
1,225
300
43
Travel
110
890
44
Advertising
0
500
48
Maintenance
2,822
2,900
49
Miscellaneous
1,682
1,180
95
InterfundRental
8,724
8,720
594.32.64
Equipment
17.172
17,200
TOTAL ENGINEERING DIVISION
649167
668 390
-104-
Budget !�el to Actual
1999
96%
$517,980
$48,370
10%
375%
5,300
(13,439)
-72%
97%
135,180
15,415
13%
148%
600
(285)
-32%
108%
3,800
(181)
-5%
82%
1,700
(19)
-1 %
22%
5,000
2,267
83%
408%
800
(425)
-35%
12%
900
790
718%
0 %
500
500
0 %
97%
1,700
(1,122)
-40%
143%
1,200
(482)
-29%
100%
9,960
1,236
14%
100%
7.000
10172
-59%
97%
$691.620
2 453
7%
D:Pm6Data:P1anBud99
Department: DEVELOPMENT SERVICES
Fund: GENERAL
Dept. No.: 600
NARRATIVE
ENGINEERING DIVISION - #630
Salaries -City Engineer, Construction Engineer, Hydraulics Engineer, Traffic Engineer, Engineering Coordinator, Engineering Inspector, Engineering
Specialist, Administrative Assistant, Capital Improvement Project Specialist, Part-time ($5,000).
Overtime - For emergency work, work overload and inspections after normal work hours.
Benefits - Medical ($54,270), retirement ($77,280), state workers ($1,990), life insurance ($1,640).
Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts.
5upplIes - Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments.
5mail E ui ment-
Professional Services - Engineering and otherconsulting assistance for special reports, designs, appraisals, surveys, and autocad system.
Communications -Airtime forcellular phones.
Travel - Business meetings.
Adverfisin - Publication fees for legal notices.
Maintenance- Maintenance agreementfor blueprint machine, parts for blueprint machine, and maintenance and repairof survey equipment ($1,700).
Miscellaneous -Memberships (APWA, AWWA, CEAW, ASCE, CSI), professional dues, and publications.
interfund Rental -One-third expenses of Unit#97, Unit#88, Unit#37, Unit#109 and Unit#107.
Equipment- Traffic counters and vertical plan storage file,
-105- D:Pm6Data:P1anBud99
r V EDAM
111C. 189�
aecreativn Parks and ..
Recreation/Cultural
Supervisor.
Marketing/Economic
-.Community Planning...
Implement Cornmu.nity
Plans/Programs .
F2ecreationlYouth Programs
Special Pyents
Athletics/Fite esslWell ness
Aquatics
Ext/Int Liaison
Cultural/Ec on:.. Res,.
LcOno mic 1)evelop►nent
Cultural Resources/
Provarns
• Community Activities
Coordinator
• Athletic/Aquatic
Coordinator
• Cultural Resources
Coordinator
Director
Office
.Supervisor:;
Admin/Supervise Staff
Payr.oli/Budget
Arts.:Gommission
Staff -Assistance
Facility OP.erattons
PubVic' CnntactlResaurce
R eca rds/R egistrabon7
Rentals
• Senior office Asst.
• Clerk (P/T)
-organ izat on- C a
.. park
Maintenance
Management/0-peration .of
Park .F:acilIties
Long -Range .capital .
Planning..
Sfaff.:St PT.Isinn:
.Sexton. >$
sales/Burials
• Maintenance I and II
P:R"rts:99Budgt:0rgChts:Parks
MISSION STATEMENT
PARKS AND RECREATION DEPARTMENT
To provide the citizens of Edmonds with a
balanced system of open land, parks, recreation,
and support facilities to ensure quality of life.
1999 ACCOMPL19"MENTS & ODD 00AL9
PARKS AND RECREATION DEPARTMENT
Partnerships, cultural arts, and youth pro- hood special events (held at Meadowdale
gramming play an important role in parks Clubhouse), the CRAZE recreation guide
and recreation activities. (which includes tenant programs and special
events); and downtown Christmas decorations.
Publication of the City's Parks and Recrea-
tion CRAZE recreation guide offers over 900
recreation programs that realize over 9,700
class registrations, a 10 percent increase
over the past year. There were 13,000 user
visits in the gym and fitness room. Regis-
tered programs do not take into account the
large number of participants in attendance
at beach walks and various special events,
such as the Easter Egg Hunt, Fishing Derby,
Hekinan Week, beach concerts, park dedica-
tions, and summer concerts.
Economic enhancement focused on net-
working and partnerships throughout 1998.
Tourism and information publications such
as "Visit The Arts," "Discovery Programs,"
"Edmonds Flower Program, Public Art:
Self -Guided Tour," and "Brackett's Landing
South" brochures and picturesque post-
cards marketed the unique and varied local
public assets.
Other 1998 highlights of accomplishments
in the division are:
199IFAccomplishments
Y Public Promotion and Community
Relations:
The Edmonds Arts Commission (EAC) quar-
terly newsletter; five-year strategic plan and
technical assistance for local arts organizations;
Discovery Programs' environmental education
marine brochure; gymnastic events; neighbor -
Special Events Supported and/or
Hosted by Department:
Antique Toy Show; Model Railroad Show; 13th
Annual Writers' Conference; Celebration of
Lights; Children's Carnival; Sister City Celebra-
tions; various tenant performances; Arts Festi-
val; Annual Spring Gymnastics Show; automo-
bile shows; sculptors' workshop sales; Christ-
mas Ship Sing -a -Long.
• Community Programs:
✓ Summer Concerts in the Park/Family Con-
certs at the Anderson Center
✓ ASL translation for all Family Concerts
✓ Winter Performing Arts Series
✓ Japanese Culture Hekinan Week
✓ Belly flop, cannonball contest, swim leagues
and championship, Swim For The Heart,
April Pool Days in July
✓ Community Fishing Derby
✓ Host to recreational state volleyball champi-
onships
✓ Discovery Programs' environmental educa-
tion program
✓ Animal Planet Program at City Park
✓ Mural project for ferry construction fence
with middle school students and artist in
residence
✓ Implemented exhibit schedule for new EAC
display case in Anderson Center and dis-
play area in City Hall
✓ Joint Sister CitylArts Commission postcards
of Edmonds
199 :? A C'CDMPL 19HyE1V TS & IDDD ODA t
✓ Trail maintenance and stream bank
revegetation at Yost Park through coopera-
tion of Eagle Scouts
✓ Watershed Education Day co -sponsored by
the City, Brackett's Landing Foundation,
Deer Creek Salmon Hatchery, and Pilchuck
Audubon Society. Staffed by Beach Rang-
ers and volunteers and attended by 100+
participants
✓ Write on the Sound two-day writers' confer-
ence with public keynote lecture
✓ Continued school site art classes
✓ "Best Book I Ever Read" poster contest,
display, and reception with Edmonds Arts
Commission, Friends of the Library, and
seven of eight Edmonds -area elementary
schools
✓ Soundwaves '98 Teen Concert at Marina
Beach
✓ Continued "Edmonds Elementary School
Presents" bulletin board in Anderson Cen-
ter.
• Local, State, and National Dona-
tions/Scholarship/Grant Awards Re-
ceived and Distributed:
✓ Youth Scholarship Fund: Received dona-
tions from: Tim McDevitt Memorial Fund,
Summer ❑aycamp Children's Carnival,
Celebration -of -Lights, and Soundwaves '98
Teen Concert; distributed 21 Youth Schol-
arship Awards
✓ Received mini -grant from Washington Na-
tive Plant Society to produce teacher re-
source packet for Discover the Forest Pro-
gram
✓ Received $4,000 from McDevitt Family for
Youth Scholarship Fund, daycamp equip-
ment and display cabinet for young artists
✓ Received $5,500 from the Hubbard Trust to
the Discovery Programs for laptop com-
puter and software and new Discovery Pro-
grams brochure
✓ Arts Commission Scholarships: Distributed
student scholarships in the literary and
performing arts
✓ Arts Commission Community Arts Organi-
zation Grants: Distributed sustaining/project
grants to local arts organizations
✓ Arts Commission received Edmonds Arts
Festival Museum Board grants for $1,500
for Brackett's South mural project; $375 for
writing contest awards.
✓ Received gift of $70,000 bronze sculpture
by Robert Cooke from Edmonds Arts Festi-
val Museum.
Public/Private Partnerships Contin-
ued or Established With:
Chambers Cable; Edmonds Boys and Girls
Club; Edmonds Elementary; Stevens Hospital;
Friends of the Edmonds Library; South County
Senior Center; Edmonds Exchange Club;
Meadowdale High School LEOS; City of
Lynnwood; Edmonds School District; Edmonds
Arts Festival Museum Board; Mountlake Ter-
race Arts Commission; Brackett's Landing
Foundation; Adopt -A Beach, Edmonds Citizens
Awareness on Clean Up of UNOCAL; Wash-
ington State Department of Transportation;
Lynnwood Arts Commission; Edmonds In
Bloom Association; Washington Credit Union;
Edmonds Public Library; Edmonds Economic
Alliance; Holy Rosary School; Westgate Ele-
mentary, Maplewood School wildlife enhance-
ment at Pine Ridge Park.
• Professional Staff/Committee In-
volvement/Professional Awards:
ISA Arborist Certificate: NRPA Maintenance
Management Schooling; Involvement in:
Washington Arts Network; National Parks and
Recreation Statewide Healthy Living; Pacific
Northwest Regional Council for NRPA; Wash-
ington Park and Recreation Association; Pacific
NW Federal Legislation representative; Wash-
ington State Recreational Basketball; NW
Aquatic and Marine Educators Association;
Economic Alliance Advisory Board; Port
Signs/Art Committee; Sound Transit Art meet-
ings; Committee members of Aquatic Facility
Advisory Committee; Countywide Regional
Ballfield Facilities Task Force; Snohomish Fed-
erated Health and Safety Network; National Fo-
cus on Police/Parks Partnerships for Youth
Violence and Prevention; Snohomish County
Visitor Information Center and Tourism Bureau;
199 �? A 0C OMPL I-WMIN TS & 1999 ODA LS
WRPA Mid -Year Committee; Youth Challenge
Awards Committee.
Capital Projects and Assets:
✓ Installation and landscaping for Robert
Cooke sculpture gift from Edmonds Arts
Festival Museum at Brackett's Landing Park
South
✓ Amenities at Brackett's Landing South pur-
chased through the gifts program
✓ Completed installation of bricks at Centen-
nial Plaza
✓ ADA access onto Civic Field from 7th Ave-
nue
✓ Constructed two new picnic shelters at City
Park
✓ Adopted/made general improvements to
Madrona Non -Graded and Sherwood Park
ballfields to make them playable
✓ Public Safety Complex/Public Art design
completed and landscape plantings relo-
cated
✓ City art collection maintenance
✓ Facilitated Mayor and City Council acquisi-
tions for City art collection
✓ Major renovation of Yost Pool gutter system
and tile
✓ License agreement for use of 24 feet of
Brackett's Landing South by Washington
State Ferries
✓ Completed designs for Brackett's North and
schematics for Olympic Beach bulkhead
stabilization
✓ Centralized irrigation system installed
✓ Public art display areas in City Hall Great
Room
✓ Deaccessioning process implemented for
damaged public art
✓ Arts Commission fish sculpture installed on
kiosk through interlocal agreement with Port
✓ Acquisition of waterfront tidelands property.
1999 Goals
Administration/Park Maintenance and
Capital Construction
Administration:
✓ Complete park, recreation, and open space
plan
✓ Reconstruction of 24-foot lease area at
Brackett's Landing South by Washington
State Ferries
✓ Anderson Center courtyard youth/mural
project
✓ Serve as liaison to Sister City Commission,
Library Board, Park/Planning Board, Arts
Commission, and Cemetery Board
✓ Research coastal zone grant for Deer
Creek Hatchery stream restoration/salmon
enhancement plan
✓ Complete interlocal agreement and field
improvements at former Edmonds Wood -
way High School site
✓ Continue to develop watershed education
and water quality citizen involvement pro-
gram, and pursue grant funding
✓ Update bike/pathway plan
✓ Provide environmental education program
to increase knowledge of protection of en-
dangered species
✓ Increase safety and security at Yost Park
Pool through installation of a closed circuit
television system
✓ Continue development of maintenance
management plans for all parks
✓ Implement components of Parks and Rec-
reation marketing plan.
Park Maintenance
✓ Design upgrade to park maintenance facility
at City Park
✓ Continue improving ADA access in various
parks
/99�ACCOMPL19HIVENT9 & O99 GaAtS
✓ Continue getting parks on-line to centralized
irrigation system
✓ Continue upgrades at Madrona and
Sherwood Park athletic fields
✓ Coordinate abatement project to remove
purple loosestrife at Union Oil marsh
• Capital Construction:
✓ Facilitate construction of family aquatic fa-
cility
✓ Complete two-way road at City Park
✓ Initiate design of columbarium wall at
Edmonds Memorial Cemetery
✓ Construct seawall at Brackett's Landing
North, Senior Center, and Olympic Beach
✓ Construct Phase 3 development at
Lynndale Park with skateboard park ele-
ment
✓ Install new play structure at Marina Beach
✓ Complete Yost tennis court resurfacing.
Cultural Arts/Recreation/Economic De-
velopment
• Economic Development:
✓ Continue to develop partnerships with
community and countywide programs
✓ Increase community involvement by estab-
lishing volunteer docent/beach steward pro-
gram with high school students and seniors.
d Recreation:
✓ Continue to work with county, city, schools,
and user groups to establish development
of athletic facilities
✓ Complete family/youth community plan to
give the department better tools to meet
family needs
✓ Develop junior lifeguard program
✓ Create indoor playground
✓ Continue partnerships with high schools to
provide community service opportunities for
students at special events
✓ Continue to develop onsite recreation pro-
grams at schools
✓ Continue to work with Meadowdale High
School LEOS on projects and special
events
✓ Develop "Walking Edmonds" brochure
✓ Marketing new programs with updated bro-
chures for fitness programs.
• Cultural Arts:
✓ Revise schedule and marketing for Winter
Performing Arts Series
✓ Develop "Public Art in Edmonds" informa-
tional brochure
✓ Reprint revised "Public Art: A Self -Guided
Tour" brochure
✓ Coordinate 14" Annual Write on the Sound
Writers' Conference
✓ Present Concerts in the Park series
✓ Continue to collaborate to promote eco-
nomic development through the arts
✓ Continue to cultivate partnerships to provide
increased arts education support
✓ Complete Public Safety Complex public art
installation
✓ Create Lynndale Park public art project with
the City of Lynnwood
✓ Implement new youth writing contest.
• Customer Service:
✓ Continue education and professional in-
volvement and development through semi-
nars and conferences; set educational goals
for all staff to ensure continuous improve-
ment and ideas
✓ Develop and institute supervisory training
for Yost Pool supervisory staff
✓ Improve working conditions of part-time
employees through better communication
and educational opportunities
✓ Encourage all staff (part and full time) to be
willing to change with needs and new ideas,
to look and risk "beyond the box"
✓ Increase involvement of public through on-
going evaluation programs
✓ Recognize each customer as an opportunity
to learn and a chance to market our product
✓ Broaden community information in City web
site.
DAwi nword97\Goa1s98\PkRec
EXPENDITURE SUMMARY
Department: PARKS AND RECREATION
Fund: VARIOUS
Dept. No.: 600
i
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 To Budget 1999 $ %
FUND: GENERAL
Administration
$222,959
$226,490
98%
$235,940
$12,981
6%
Recreation Services
879,297
891,850
99%
919,540
40,243
5 %
Recreation Facilities
21,141
21,910
96%
41,980
20,839
99%
Parks Maintenance
830,279
847,080
98%
934,300
104,021
13%
TOTAL
$1,953,678
$1,987,330
98%
$2,131,760
$178,084
90/0
DEPARTMENT FUNCTION
PARKS AND RECREATION
This department provides the park, recreation, cultural arts, tourism, economic development, and quality of life needsof the community. Program, park
and open space uses are provided at over 20 facilities encompassing 325 acres and 1 000'of Shoreline beaches. In addition, 57,500 square feet of
program and office space attheAnderson Centerand Plaza Room are managed. Annual Programs: 600 various classeswith 8,000 participants,1,500
students in swim lessons, 40,000 open swimmers, 5,000athletes on 400 teams, and over9,000 Beach Rangerstudents annually. Planning: development
and improvements of capital projects and park areas are also major functions. Thedivision is also liaison with theArts Commission, Cemetery Board,
Edmonds Alliance, Library Board, Sister CityCommission and Edmonds In Bloom. Parks Maintenance: maintains all City grounds, encompassing parks
and extensive public grounds, including flower baskets and 20,000 square feet of flower beds.
D:Pm6Data:PkRec99
-106-
Department: PARKS AND RECREATION
f Fund: GENERAL
Dept. No,: 600
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Number
Description
1998
1998
To Budget
PARKS & RECREATION - #640
574.10.00
RECREATION ADMINISTRATION
11
Salaries
$166,304
$165,640
100%
12
Overtime
578
1,200
48%
23
Benefits
38,896
40,750
95%
31
Supplies
6,697
6,400
105%
35
Small Equipment
325
300
108%
41
Professional Services
0
1,000
42
Communications
0
0
0 %
43
Travel
62
200
31 %
45
Rental/Lease
8,440
9,000
94%
48
Maintenance
571
1,000
57%
49
Miscellaneous
1.086
11000
109%
TOTAL ADMINISTRATION
$222,95g
226,49
98%
574.20.00
RECREATION SERVICES
11
Salaries
$542,492
$542,930
100%
12
Overtime
117
1,030
11 %
23
Benefits
79,860
80,620
99%
31
Supplies
44,074
43,060
102%
Budget Budget to Actual
1999 $
$174,400
1,200
40,290
6,600
350
500
1,000
200
9,300
1,100
1,000
05,94
$562,050
0
87,250
42,760
$8,096 5 %
622
108%
1,394
4%
(97)
-1 %
25
8 %
500
0 %
1,000
0%
138
223%
860
10 %
529
93%
-8%
12 981
6%
$19,558
4 %
(117)
-100%
7,390
9%
(1,314)
-3%
D:Pm6Data:PkRec99
-107-
Department; PARKS AND RECREATION
Fund: GENERAL
Dept, No.: 600
NARRATIVE
PARKS & RECREATION - #640
RECREATION ADMINISTRATION
Salaries - Director ($78,000), Cultural/Recreational Supervisor ($54,640), Office Supervisor ($38,060), part-time staff daytime clerk ($1,200), Intern
($2,500).
Overtime - For office supervisor.
Benefits -Medical ($13,390), retirement ($25,510), state workers ($470), life insurance ($920).
5poolies - General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter ribbons, receipts, ink cartridges,
etc.
Small Equipment -Administrative small equipment.
Professional Services - Consulting assistance for special projects, design studies, preparation of marketing materials.
_communications- Customer service message system for main telephone.
Travel - Local area mileage.
RentaVLease -Lease for copy machine.
Maintenance - RMS ($700), NRPA Network ($400).
Miscellaneous -Business cards, publications, WRPA/NRPA membership for manager and Cultural Recreation Supervisor; newspaper subscriptions,
agency certification/membership.
RECREATION SERVICES
Salaries - General Recreation Services ($222,320), Aerobics ($49,040), Day Camps.($52,040), Athletics ($5,200), Gymnastics/Youth fitness
($69,500), Preschool ($28,740), Aquatics ($96,170), Beach Ranger/Interpretive education ($39,040).
Overtime - Nothing budgeted in 1999.
Benefits - General Recreation Services ($54,900), Aerobics ($1,670), Daycamps ($3,390), Athletics ($260), Gymnastics/Youth fitness ($9,460),
Preschool ($5,500), Aquatics ($6,450), Beach Rangers ($5,620).
Supplies- General Recreation Services ($2,800), Aerobics ($2,850), Daycamps ($6,660), Athletics ($16,500), Gymnastics/Youth fitness ($3,600),
Preschool ($2,000), Aquatics ($4,000), Beach Rangers ($1,850), Special Events ($2,500).
D:Pm6Data:PkRec99
110
Department: PARKS AND RECREATION
Fund: GENERAL
Dept. No.: 600
Account
Number
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 TnRiAnni
PARKS & RECREATION - #640 - Conrd
574.20.00
RECREATION SERVICES
41
Professional Services
$163,460
$157,700
104%
42
Communication
2,692
2,080
129%
43
Travel
777
1,650
47%
44
Advertising
506
1,000
51 %
45
Rent/Lease
8,763
17,500
50%
48
Maintenance
185
1,030
18%
49
Miscellaneous
34,059
41,740
82%
95
Interfund Rental
2,312
1,510
153%
TOTAL RECREATION SERVICES
jP2,297
8 850
99%
575.50.00 FACILITIES
35 SmallEquipment
45 Rental/Lease
594.74.64 Equipment
FACILITIES TOTAL
TOTAL RECREATION
$11,842
$10,560
1,090
1,090
8,209
10,260
21 141
21910
1 123 397
$1,140,250
112%
100%
80%
96%
99%
Budget Budget to Actual
1999 $ %
$163,330
2,080
1,350
850
14,420
1,230
41,530
2,690
$919.540
$6,690
21,090
14.200
1980
1197 460
($130) 0%
(612)
-23%
573
74%
344
68%
5,657
65%
1,045
565%
7,471
22%
378
16%
$4`0,243
5"/6
($5,152)
-44%
20,000
1835%
5,991
73%
20 839
99%
74 063
7%
D:Pm6Data:PkRec99
0•
Department: PARKS AND RECREATION
Fund: GENERAL
Dept. No.: 600
NARRATIVE
PARRS & RECREATION - #640 - Coni'd
RECREATION SERVICES
Professional Services -Aerobics ($21,630), Athletics ($47,600), Gymnastics/Youth fitness ($800), General Recreation Services ($85,800), Special
events ($7,000), Beach Ranger ($500).
Communication - Meadowdale Preschool ($610), Aquatics Yost ($620), Beach Rangers ($850).
Travel - Beach Ranger's ($700) reimbursement, program coordinators ($450), gymnastics ($200).
Advertisinn - Recreation programs ($600), special events ($250).
RentallLease -Athletic rentals ($11,060), special events ($3,360).
Maintenance -Aerobics/Fitness ($520), Aquatics ($210), Gymnastics ($500).
Miscelianeous -Daycamps ($400), Gymnastics/Youth fitness ($560), Aquatics ($460), General Recreation Services ($39,760), Special events ($350).
Interfund Rental - Recreation vehicles.
FACILITIES
Small Equipment- Aerobics ($1,000), Gymnastics/Youth fitness ($1,750), and General Recreation Services ($3,940).
Rental/Lease - Burlington Northern right-of-way ($1,090); Marina Beach lease ($20,000).
Equipment- Gymnastic/Youth fitness ($1,600), Aquatics ($7,000), General Recreation Services ($1,100), Special events ($500), Fitness ($4,000).
D:Pm6Data:PkRec99
-11 a
f Department: PARKS AND RECREATION
Fund: GENERAL
Dept, No.: 600
EXPENDITURE DETAIL
Account
Number
Description
Expended
1998
Budget
% Expended
F Budget
1
Budget to
Actual
1998
ToBudnet
lggg
5
576.80.00
PARKS MAINTENANCE - #641
11
Salaries
$459,832
$475,760
97%
$503,240
$43,408
9%
12
Overtime
1,561
2,790
56%
2,720
1,159
74%
23
Benefits
112,615
115,980
97%
129,000
16,385
15%
24
Uniforms
1,513
1,300
116%
1,480
(33)
-2%
31
Supplies
63,763
70,000
91 %
68,090
4,327
7 %
35
Small Equipment
1,467
1,500
98%
1,000
(467)
-32%
41
Professional Services
1,536
2,000
77%
2,200
664
43%
42
Communication
1,922
750
256%
2,200
278
14%
43
Travel
83
370
22%
170
87
105%
45
Rental/Lease
12,745
9,300
137%
10,000
(2,745)
-22%
47
Public Utility Service
79,869
70,000
114%
85,700
5,831
7%
48
Maintenance
5,168
6,010
86%
6,150
982
19%
49
Miscellaneous
942
900
105%
900
(42)
-4%
51
Intergovernmental
50,850
51,000
100%
55,500
4,650
9%
95
InterfundRental
22,920
22,920
100%
28,450
5,530
24%
64
Equipment
13,493
16.500
82%
37,500
24A07
178%
TOTAL PARKS MAINTENANCE
$830,279
847 080
98%
934 300
119LO21
13%
TOTAL PARKS & RECREATION
$1,953,676
$1,987,330
98%
$2,131,760
$178,084
90/0
D:Pm6Data:PkRec99
-111-
Department: PARKS AND RECREATION
Fund: GENERAL
Dept, No.: 600
NARRATIVE
PARKS MAINTENANCE - #641
Salaries - Includes ten full-time ($441,240), summer and seasonal help ($62,000), which includes part-time worker for publicworks facility ($6,000)
and two part time workers for treatment plant ($12,000).
Overtime - Overtime as needed for emergency call -outs.
Benefits - Medical ($42,520), retirement ($68,200), state workers ($8,330), life insurance ($750). Part-time benefits are an additional ($9,200).
Uniforms- Boots for full time employees as per union contract.
Supplies - Soil, ($2,500), sand ($4,500), infield mix($4,000), chemicals (insecticides, herbicides) ($4,100), oil and grease ($500), metal/rebar($1,000),
mower parts ($2,700), irrigation parts ($7,000), pool chemicals ($7,500), fertilizer ($4,300), nursery supplies ($7,190), playground parts ($3,000),
shop tools/lumber($4,500), bark ($3,200), garbage can liners and cleaning supplies ($8,000), safety supplies (earplugs, gloves, rubber boots, rain
gear) ($4,100).
Small Equipment - Backpack blowers, weedwhackers, etc.
Professional Services - Laundry service for 10 employees.
Communication - Phone lines for centralized irrigation system and two cellular phones.
Travel - Local travel mileage.
Rental/Lease - Chemical toilets ($5,100), irrigation trencher($2,000), power equipment($2,600), pool tool/lease repair ($300).
Public Utility, - Includes water, gas, electricity, storm water charges, fuel oil, dump fees and phone.
Maintenance - Outside repair service: pool ($1,000), tree removal ($4,000), equipment ($1,150).
Miscelianeous-NRPA&INPRAmembership dues ($500), horticulture publications/manuals($400).
Inter overnmentalServices-Edmonds'shareofMeadowdalecomplexmaintenance($54,850),parkpermitfeesforYostPoolandwadingpool($650).
Interfund Rental- Annual rental rate for ten trucks, two tractors, two trailers, shared cost ofwood chipper, bucket truck and water wagon.
Equipment - Turftopdresser ($7,500), one -ton flatbed truck ($25,000), supplement to the B Fund to purchase a 72" rotary mower ($5,000).
D:Pm6Data:PkRec99
-112-
-r 1Q n
4,7 C. 189"
'ublic ^Works'
O r oaniza lion -Chart
StreeVDrainap::
Supervisor
R o a tlway; :P le+lt#
striping;
Utility :Patching
Traffic Signals:.:::
Sidewalks
:Sign Fabdratfonl
Installation
Snowlloe: Removal
Vegetation Co.ntroi.
Drainage `Maint:lConst.
• Street Leadworker
• Drainage Leadworker
• Worker II (6)
• Worker 1 (5)
Director
Customer Service
Gaord. w/Other Depts.
Emerg. Response Coord,
Accounts; Payable
InventoryControl .
Contract Ad. min
Water/Sower
Supervisor
. .... ......... ....
Fire Hydrant/Reservoir:
Maintenance
Watermain Flush:'&
Repair .
Water Service ins#ail.
Water ❑QaI.. M.dnitaring.
.Sewer Clearning : .
Pipe :ioint.5ealing 1. v..
Inspections ::
Purnp Statton:. & M
• Water Leadworker
• Sewer Leadworker
• Water Quality Spec.
• Worker II (6)
• Worker 1 (5)
• Meter Reader (1)
Faciiities'Maint.
Supervisor
Ele:ctric.al
Building HVAG'
CariaentrylPairiting/ ..
Roofing
Rurribin.g/Cabinetry/ .-
Fla.oring
Wallboard
Asbestos. Abatement
Custodial
• Electrician
• Worker II (3)
• Worker 1 (1)
• Custodians (6)
Admin. Assistant
Sr. Office Assistant
Recycling Coord.
Fleet Maint.
Supervisor
:Scheid. Vehicle;. Repairs:
Fire, Police; Public
Works
Administration
Police Vehicle Leasing:
WaidinglFabrication
Emergency Repairs
• Fire/Lead Mechanic
• Mechanics (2)
Treatment
plant
Perrhit Compliance
`Process G:ontroi
'Safety P.ragr.am
Tours
Mai ntenancelR:e pairs
S.pecia1Prvjects
Calibrate Instruments-
Niarrlta:r Water Quality..
• Plant Manager
• Plant Supervisor
• Maint. Tech.
• Lead Operators (2)
• Instrument/Control
Tech.
• Maint. Mechanics (2)
• Laboratory Tech.
• Plant Operators (5)
• Admin. Asst.
• Maint. Worker I
P:Reports:99 Budgt OrgChts:Pub Wrk
MISSION STATEMENT
PUBLIC WORKS DEPARTMENT
We are a team of dedicated professionals,
providing the highest quality services for our
customers — the citizens, City employees,
business owners, and visitors to our City.
We strive to enhance the City's infrastructure while
maintaining a safe, clean, and healthy
environment.
We achieve these ideals by combining the
talents, skills, and knowledge of all.
199 �? A COOMPLI-WME 1 T9 & 1999 OOA L9
PUBLIC WORKS DEPARTMENT
I99�—(Accomplishments
• Began providing roadway and drainage
services to the newly annexed areas of
the City.
• Hired a new Street and Drainage super-
visor along with a Street lead worker;
created and filled a new Drainage lead
worker position.
■ Partnered with Administrative Services
Department, Community Services De-
partment, and Engineering Division to
implement a separate stormwater utility
charge.
Began implementing computer mainte-
nance management software programs
for storm drainage catch basins, cross
connection control devises for domestic
water and fire hydrant maintenance.
■ Began to computerize the maintenance
management system for City vehicles in
Fleet Maintenance.
• Complete numerous in-house work or-
ders in lieu of contracting out, which
provided cost savings to the City.
• Successfully negotiated a three-year
labor contract with the Teamsters Un-
ion, taking a collaborative approach.
• Conducted leadership and team -building
training within the department, which
culminated in developing a department -
wide mission statement and teamwork
agreements.
D:\winword97\Goals98\Publicworks.doc
WD Goals
Identify specific Public Works services
that can be benchmarked against other
public and private organizations. Identify
organizations that are regionally or na-
tionally recognized that do benchmark-
ing.
Work with the City utility rate consultant
and Administrative Services Department
to develop residential sewer rates based
on consumption and water rates to pro-
mote conservation. In addition, explore
modifications to the stormwater rate
structure.
■ Implement additional computer mainte-
nance management software programs
for stormwater detention systems, City
buildings, and vehicle maintenance.
Work with SNOCOM to relocate radio
antennas at the Five Corners cellular
tower site.
■ Review impact of the Environmental
Species Act on stormwater services.
• Rewrite standard operating procedures
for emergency response by Public
Works.
■ Plan and develop contract documents to
relocate the Facilities Maintenance Divi-
sion for City Park to the old Public
Work's site.
• Design and construct a vehicle washing
station at the Public Works Center.
• Acquire budgeted equipment and com-
plete schedule in-house capital projects.
-c T� 11
C.
EXPENDITURE SUMMARY
Department: PUBLIC WORKS
Fund: VARIOUS
Dept. No.: 600
Account
Number Description
Expended Budget % Expended Budget
1998 1998 To Budget 1999
FUND: GENERAL
Administration
$160,911
$160,090
101 %
Recycling
54,986
53,590
103%
Facilities Maintenance
863, 115
894,19Q
97%
SUBTOTAL
$1,079,212
$1,107,870
97%
OTHER FUNDS:
Street
$883,880
$1,029,310
86%
Combined Utility
8,340,802
9,114,450
92%
EquipmentRental
909,610
1 1220 58a
84%
SUBTOTAL OTHER FUNDS
JIML4..292
11264 340
90%
TOTAL ALL FUNDS
$11,213,504
$12,372,210
108%
DEPARTMENT FUNCTION
PUBLICWORKS
Budget to Actual
$168,230
$7,319 5 %
54,460
(526) -1 %
943.360
80.045 9 %
$1,166,050 1
$86,838 8%
$1,049,540
$165,660
19%
9,805,620
1,464,818
18 %
1,221,740
312,130
1 9$ , 42,608
34%
19%
12 0$ , 76,980
$13,242,950
$2,029,446
18%
This department is responsible for the operation and maintenance of the City's physical infrastructure including thestreet right-of-ways, drainage system,
cityownedbuildings. water and sewerutiiitiesand fleetmaintenance. Facilities Maintenance: maintains all City buildings, encompassing approximately
135,000square feetof interior space. Streets: maintatris 125 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water:
operates and maintains thedistribution system fordomesficand fireflows, consisting of 178 miles of lines, 1,041 hydrants and fourreservoirs. Sewer: maintains
185miles of pipelines, 48 miles of side sewers and 14 pump stations. Fleet Maintenance: Maintains and services the City's 140 vehicle fleet.
The General Fund expenditures for PublicWorks as shown are for the PublicWorksAdministration and Facilities Maintenance budgets. The Street budget
is financed under Fund #111; water/sewer and storm drainage arefinanced under the Combined Utility Fund #411 and Fleet Maintenance isfinanced
under the Equipment Rental Fund #511.
TREATMENT PLANT DIVISION
This division is responsiblefortheoperation and maintenance ofthe City's Wastewater Tre atm ent Plant. The Treatment Plant is a regional facility treating
flows from the City of Edmonds, the City of Mountlake Terrace, the City of Lynnwood, Olympic View Water and Sewer District and Shoreline Wastewater
Management District. The division administers the agreemen ts the Cityhas executed with other age noi es for cost sharing, updatesflow records, establishes
flows and cost sharing of the 0 & M and capital project expenses. It is also responsible far meeting all requirements and permits regulated by State and
Federal Govemments for a! r, ef;luentand solids generated by the plant. The d ivision's Operations, Maintenance, Laboratory and Administrative departments
ensure the facility is complying with all applicable standards.
D:Pm6Data:pwbud99
-113-
fepartment: PUBLIC WORKS
'und: GENERAL
)ept. No.: 600
Account
Number
EXPENDITURE DETAIL
Expended Budget % Expended
1998 1998 To Bud et
PUBLIC WORKS DIVISION - 4650
519.91.00
ADMINISTRATION
11
Salaries
$120,516
$119,340
12
Overtime
0
0
23
Benefits
27,477
27,850
31
Supplies
5,447
5,510
42
Communications
452
510
43
Travel
173
260
45
Rental/Lease
2,581
2,800
47
Utilities
1,278
1,440
48
Maintenance
1,118
890
49
Miscellaneous
1,221
990
95
Interfund Rental
648
500
TOTAL PUBLIC WORKS ADMIN.
$160,911
$160,090
537.90.00
RECYCLING PROGRAM
11
Salaries
$36,816
$35,830
23
Benefits
11,832
11,610
43
Travel
59
0
49
Miscellaneous
6,279
6,150
TOTAL RECYCLING
PROGRAM
154,986
53590
TOTAL PUBLIC WORKS ADMIN.
$215.897
213 680
101%
0%
99%
99%
89%
67%
92%
89%
126%
123%
130%
101%
103%
102%
0%
102%
Budget j Budget to Actual
1999 1 $ %
$124,230
200
29,380
5,430
530
280
3,120
1,240
1,920
1,070
830
16 8.230
$3,714 3%
200
0%
1,903
7%
(17)
0%
78
17%
107
62%
539
21 %
(38)
-3%
802
72%
(151)
-12%
182
28%
7 319
5%
$39,900
$3,084
8 %
12,980
1,148
10 %
300
241
408%
1.280
4 999
-80%
94.460
526
-1 %
1222,690
6 793
3%
-114- D:Pm6Data:pwbud99
Department: PUBLIMORKS ,
Fund: GENERAL
Dept. No,: 600 �I
NARRATIVE
PUBLIC WORKS DIVISION -#650
ADMINISTRATION
Salaries - Superintendent, Administrative Assistant, and 35%for Senior Office Assistant. The remaining 65% is budgeted under Combined Utility
Operating Fund #411.
Overtime- Staffing for emergency response if needed.
Benefits -Superintendent, Secretaryand 35% of the support clerk's benefits. The remaining 65% is budgeted underthe Combined Utility Operation
Fund #411. Medical ($9,710), retirement ($18,630), state workers ($300) and life insurance ($740).
Supplies -Officesupplies including photocopypaper, toner, letterhead, envelopes, businesscards, tablets, pens, pencils,files, binders, tape, diskettes,
VCRtapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies.
Communications - Cellular phone charges, 5% share of public works telephone system charges.
Travel- Mileage reimbursement.
Rental/Lease - Office copy machine,
Utilities - 5% share of gas, electricity, water and garbage for public works center.
Maintenance - Utility locate printer ($360), elevator ($140), building HVAC ($220), fax machine ($200), and photocopy machine ($1,000).
Miscellaneous -Memberships includeAPWA($100), AWWA($100), professional registration for P.E. License ($100), notarylicense ($130), Public
Works Observance, and otheremployee recognition and miscellaneous ($310), subscriptions and training materials ($330).
Inter -fund Rental - 67% share of Car #102, (33% used by Water Division).
RECYCLING PROGRAM
Salaries - Recycling coordinator.
Benefits - Medical ($6,750), retirement ($6,040), state workers ($130) and life insurance ($60).
Travel - Mileage reimbursement.
Miscellaneous - Printing ($200), compost bins ($200), recycling flyers ($530), memberships ($350).
-115- D:Pm6Data:pwbud99
Department: PUBLIMORKS '
Fund: GENERAL
Dept. No.: 600
Account
Number
Description
Expended
1998
EXPENDITURE DETAIL
Budget % Expended
1998 To Budget
Budget
1999
Budget
to Actual
519.92.00
FACILITIES MAINTENANCE - #651
11
Salaries
$448,773
$450,880
100%
$447,500
($1,273)
0%
12
Overtime
11,143
6,000
186%
12,000
857
8%
23
Benefits
132,753
130,230
102%
141,130
8,377
6%
24
Uniforms
6,362
5,850
109%
6,050
(312)
-5%
31
Supplies
64,581
61,000
106%
61,280
(3,301)
-5%
32
Fuel Consumed
2,293
4,000
57%
5,500
3,207
140%
35
Small Equipment
936
1,000
94%
1,200
264
28%
41
Professional Services
18
0
0%
0
(18)
-100%
42
Communication
1,955
700
279%
3,140
1,185
61 %
47
Public Utility Service
155,225
183,430
85%
212,800
57,575
37%
48
Maintenance
17,213
24,000
72%
25,200
7,987
46%
49
Miscellaneous
129
80
161 %
250
121
94%
51
Intergovernmental Svs.
970
1,850
52%
2,000
1,030
106%
95
Interfund Rental
10,668
10,670
100%
12,180
1,512
14%
594.19.62
Buildings
2,780
5,000
56%
4,000
1,220
44%
63
Improvements
2,525
4,000
63%
1,630
(895)
-35%
64
Equipment
4,991
5,500
91 %
7,500
2,509
50%
TOTAL FACILITIES MAINT.
$B63,315
$894,190
97%
$943,360
$80.045
90/0
TOTAL PUBLIC
WORKS DIV.
$1,079,212
$1,107,870
97%
$1,166,050
19MLS
8%
GENERAL FUND SUBTOTAL
$4,831,825
$5,023,300
96%
15,410,950
$579,125
12%
D-Pm6Data:pwbud99
-116-
Department: PUBLIMORKS
Fund: GENERAL
Dept. No.: 600
NARRATIVE
FACILITIES MAINTENANCE - #651
Salaries- Supervisor, mechanical/electrical specialist, three maintenance worker II's, one maintenance worker I, six custodians, and one summer
student employee. (One custodian will be hired in September to staff the Public Safety Building.)
Overtime -Provides for emergency call -outs and schedule changes and community events.
Benefits - Medical ($61,630), retirement ($68,580), state workers ($9,420), life insurance ($830) and part-time benefits ($670).
Uniforms -Boot replacement, uniforms, safety equipment, staff rain gear and first -aid equipment, fall restraints and back supports.
Sunpfies - Custodial supplies ($17,000), paper products ($19,000), woodworking products ($3,700), electrical and mechanical parts ($8,500),
plumbing parts ($3,080), paints ($10,000).
Fuel Consumed -Fuel for building heat($3,300), electrical backup generators ($100) and backup supplies for interruptible service ($600). Propane
to heat Public Safety Annex ($1,500).
Small Equipment - Hand tool replacements.
Professional Services - Nothing budgeted for 1999.
Communication -Rental of pagers for staff, intercom rental, payphones, and cell phones. Security alarms for the library, Anderson Center and museum.
Public Utility - Electricity, Water/Sewer, Natural Gas and garbage for all City buildings. This includes the Public Safety complex.
Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler maintenance, locksmith work, tool &
equipment repairs for all facilities. This includes unanticipated emergencies, fire and police door maintenance and fire extinguisher maintenance.
Miscellaneous- Subscriptions and memberships.
Intermvemmental Services -Fees and permit expenses for certificates and license to operate and maintain this division. L & I inspections, state electrical
inspections; Snohomish County Health Department and Puget Sound Air Pollution control.
Interfund Rental - Rental offour vans and one auto,
Buildings - Unanticipated emergencies.
Other Improvements- Kitchen appliances for Meadowdale CC.
Equipment - Table saw ($2,500) and Plaza Room tables ($5,000),
D:Pm6Data:pwbud99
-117-
REVENUE DETAIL
❑epartment: PUBLIC WORKS
Fund: STREET FUND
Fund No.: 111
Account
Number Description
meceipiea buaget % Receipted Budget Budget to Actual
1998 1998 To Budget 1999 1 $ %
308.00.00 BEGINNINGCASH
$230,610
$230,610
100%
$188,430
($42,180)
-18%
TAXES
311.20.00 County Road Tax
$139,860
$284,990
49%
$0
($139,860)
-100%
INTERGOVERNMENTAL
336.00.87 Motor Vehicle Fuel Tax
$589,830
$588,410
100%
$605,400
$15,570
3 %
CHARGES FOR SERVICES
322.40.00 Street and Curb Permits
$2,000
$3,000
67%
$3,000
$1,000
50%
344.10.00 Road Maint./Repair Chg
4,400
3,500
126%
4,000
(400)
-9%
344.91.00 Sidewalk Repr/Maint. Chg
110
0
0%
0
(110)
-100%
349.95.91 Interfund Services
15.000
15,000
100%
15.000
0
0%
TOTAL CHARGES FOR SVS.
$21,510
$21,500
100%
$22,000
$490
21/6
MISCELLANEOUS
361.11.00 Interest Earnings
$9,270
$10,000
93%
$11,000
$1,730
19%
369.10.00 Sale of Junk/Salvage
990
300
330%
500
(490)
-49%
369.40.00 Other Judgment/Settlement
40
0
0%
0
u
-100%
TOTAL MISCELLANEOUS
$10,300
$10,300
100%
$11,500
$1,200
12%
OTHER FINANCING SOURCES
397.00.00 Trsfr. from Gen. Fund
$0
$0
0%
$75,420
$75,420
0%
397.00.00 Trsfr. from Combined
80,200
80,200
100%
78,450
(1,750)
-2%
Street Construction Fund
397.00.00 Transferfrom Special
0
0
0%
115,300
115,300
0%
Capital Fund
TOTAL OTHER FINANCING SOURCES
$80,200
$80,200
100%
$269,170
188 970
236%
TOTAL REVENUES
$841,700
$985,400
85%
$908,070
fib 370
8%
TOTAL STREET FUND
$1,072.31
11,216,010
88°la
$1,096,500
24190
2%
-118- D:Pm6data:StRev99
EXPENDITURESUMMARY
Departrnent: PUBMWORKS
Fund: STREET
Dept. No.: 653
FUND; STREET
Administration
Construction
Maintenance
Other Financing Uses
SUBTOTAL
Ending Cash Balance
TOTAL
Expended Budget % Expended Budget
1998 1998 To Budget 1999
$111,930
$141,310
79%
45,240
76,030
60%
638,460
727,140
88%
88,254
84,830
104%
$883,880
$1,029,310
86%
188.430
186,7 a
101 %
$1,072,310
$1,216,010
88%
Budget to Actual
$64,900
($47,030)
-42%
61,820
16,580
37%
841,610
203,150
32%
81,210
7( ,0401
-8%
$1,049,540
$165,660
19%
46,960
141470
-75%
$1,096,500
$24,190
2%
DEPARTMENT FUNCTION
The Street Division maintains and constructs improvements to street roadways, shoulders and alleybase surfaces, storm drainage systems and ditch
lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping
and snow and ice control, streetlighting within the public right-of-way and utility easements.
D:Pm6data:StBud99
-119-
Iepartment: PUBLIC WORKS
und: STREET
IePt. No.: 653
EXPENDITURE DETAIL
Account
Expended
Budget
% Expended
Budget
Budget to Actual
Number
Description
1998
1998
To Budget
1999
$
STREET DIVISION - #653
543.30.00
ADMINISTRATION/GARBAGF-)SOLIDWASTE
11
Salaries
$88,290
$103,850
85%
$48,800
0
12
Overtime
150
0
0%
0
(150)
-100%
23
Benefits
21,030
32,630
64%
10,320
(10,710)
-51 %
24
Uniforms
0
580
0%
0
0
0%
31
Supplies
0
1,500
0%
0
0
0%
41
Professional Services
220
0
0%
1,000
780
355%
48
Repairs/Maintenance
0
0
0%
1,300
1,300
0%
49
Miscellaneous
60
50
120%
0
(60)
-100%
51
Intergovernmental Svs.
1,960
2,500
78%
2,150
190
10%
95
InterfundRental
220
200
110%
1,330
1,110
505%
TOTAL ADMINISTRATION
$111,930
$141,310
79%
9
47 030
-42%
-120- D:Pm6data:StBud99
Department: PUBLIC WORKS
Fund; STREET
Dept. No.: 653
NARRATIVE
STREET DIVISION - #653
ADO WASTE
Salaries -Supervisor administrative costs notdirectty associated with either maintenance or construction functions; costs of both formal and informal
training associated with streetand drainage activities.
Overtime -Nothing budgeted in 1999.
Benefits - Medical ($2,490), retirement ($7,560), state workers ($130), and life insurance ($140).
Uniforms- Nothing budgeted in 1999.
Supplies -Nothing budgeted in 1999.
Professional Services- Computer maintenance management software training.
Re airs!Maintenance-Outside services.
Miscellaneous- Nothing budgeted in 1999.
Intergovernmental Services - State auditfees.
Interfund Rental - Miscellaneous equipment charges.
-121- D:Pm6data:StBud99
Department: PUBLIC WORKS
Fund: STREET
Dept. No.; 653
Account
Number Description
EXPENDITURE DETAIL
r-xNenum tsuaget % Expended Budget
1998 1998 To Budge 1 1999
STREET DIVISION - #653 - Cont'd
595.00.00 CONSTRUCTION
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
595.31. 65
Construction Projects
95
Interfund Rental
TOTAL CONSTRUCTION
$30,750 $39,950 77%
230
630
37%
8,090
11,260
72%
0
590
0 %
0
6,500
0 %
(640)
8,000
-8%
6,810
91100
75%
45 240
76 M
60%
$39,950
700
9,420
600
1,800
750
8,600
$61,820
Budget to Actual
$9,200 30%
470
204%
1,330
16%
600
0 %
1,800
0%
1,390
-217%
1,790
26%
$16,580
37%
-122- D:Pm6data:StBud99
Department: PU13LICWORKS
Fund: STREET
Dept. No.: 653
NARRATIVE
STREET DIVISION - #653 - Confd
CONSTRUCTION
Salaries - Labor costs (1) FTE associated with the construction of roadways, and sidewalks; as well as the cost of installing traffic control devices.
overtime - As needed for projects.
Benefits - Medical ($2,490), retirement ($6,050), state workers ($820), and life insurance ($60).
Uniforms- City supplied protective clothing.
Ste- improvement supplies such as aggregates; pit run, crushed rock.
Construction Pro ects-Minorsidewalk, curb and drainage improvements.
Interfund Rental - Equipment Rental Section charges.
D:Pm6data:StBud99
-123-
Department: PUBLIC WORMS
Fund: STREET
Dept. No.: 653
EXPENDITURE DETAIL
Account
Number
542.00.00
Description
MAINTENANCE
Expended
1998
Budget
1998
% Expended
To Budget
19Bud99et
Budget to Actual
$ /°
11
Salaries
$227,740
$251,900
90%
$262,680
$34,940
15%
12
Overtime
3,010
3,720
81 %
3,900
890
30%
23
Benefits
60,500
68,670
88%
84,580
24,080
40%
24
Uniforms
6,520
3,600
181%
31
Supplies
89,230
116,900
76%
119,500
30,270
34%
35
SmallEquipment
400
500
80%
0
(400)
-100%
41
Professional Services
1,190
2,500
48%
2,500
1,310
110%
42
Communications
1,960
0
0%
45
Rental/Lease
0
2,200
0%
2,500
2,500
0%
46
Insurance
28,560
23,950
119%
35,000
6,440
23%
47
Public Utility Service
140,880
142,000
99%
147,000
6,120
4
48
Maintenance
3,060
5,600
55%
5,400
2,340
76%
49
Miscellaneous
3,290
570
577%
6,400
3,110
95%
51
Intergovernmental Svs.
1010
2,100
48%
4,500
3,490
346%
95
594.42.62
InterfundRental
Buildings
59'740
3,300
70,430
8,000
85%.
41
95,850
20,000
36,110
16,700
60%
506%
64 Equipment
TOTAL MAINTENANCE
8,070
1pg.,460
24.500
72T 140
��
330%
88%
46,000
841 610
37,930
lZM150
470%
33%
-124- D:Pm6data:StBud99
Department: PUBLIMORKS I
Fund: STREET
Dept. No.: 553
MAINTENANCE
Salaries - One lead person, six maintenance workers, and one seasonal laborer, Labor costs associated with the maintenance of roadways, sidewalks,
street lighting and trafficcontrol devices.
Overtime- Accidents, spills and sno-ice control, storm drainage and traffic control.
Benefits - Medical ($38,570), retirement ($39,150), state workers ($6,440) and life insurance ($420).
Uniforms - Uniforms and safety shoes per Union Contract.
Supplies - Asphalt, concrete, sand, gravel, and lumber.
Small Equipment- Nothing budgeted in 1999.
Professional Services - Rodent and pest control services (Street Division share).
Communications- Various communication devices, pagers, and cellularphones,
Rental/Lease- Outside equipment rental.
Insurance- Premium costs forsmall equipment coverage, general liability and performance bonds.
Public Utility Service - Electrical costsforstreet lights maintained by Snohomish CountyPUD.
Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, labor and equipment
services performed by outside agencies forthe service costs to fall hazardous trees, repair of small equipment.
Miscellaneous - Waste dump and haul fees (mostofthe fees are budgeted in Drainage Division #652).
Intergovernmental Services -Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes
maintenance chargesforthe Washington State Departmentof Transportation Departmentforthe Emergency Opticomon SR-99. Includes charges for services
performed by other cities per Interlocal Agreement (street, painting, etc.).
Interfund Rental -Vehicle, radio and equipment rental charges.
Buildings -Vehicle washing station (Street Division share).
Equipment- Plow and sander for new dump truck ($20,000), thermoplastic machine for crosswalks, arrows, and stop bars ($16,000), laptop traffic signal
monitor ($5,000), opticom upgrades ($5,000).
-125- D:Pm6data:StBud99
Department: PUBLIC WORKS '
Fund: STREET
Dept. No.: 653
EXPENDITURE DETAIL
Account Expended Budget % Expended Budget Budget to Actual
Number Description 1998 1998 To Budget 1999 $ %
OTHER FINANCING USES
587.00.56 Residual Equity Transfer
591.39.00 1993 PM Facility Bond
597.00.55 Interfund Transfers
TOTAL OTHER FINANCING USES
TOTAL EXPENDITURES
ENDING CASH BALANCE
TOTALSTREETFUND
$4,430
$0
0%
$0
($4,430)
-100%
80,180
$80,180
100%
$78,450
(1,730)
-2%
3,640
4,650
78%
2,760
880)
-24%
88 250
$84.830
104%
$81,210
7 040
-8%
883 880
$1,029,310
86%
$1.049,540
$165,660
19%
18$ 8,430
$186,700
101 %
4$ 6MQ
14($ 1A70)
-75%
1 0$ , 72,310
$1,216,010
88%
$1,096,500
$24,190
20/6
-126- D:Pm6data:StBud99
Qepartment: PUBUMORKS
Fund: STREET
Dept, No.: 653
NARRATIVE
OTHER FINANCING USE
Residual E uit Transfer-Transferto Equipment Rental Fund forpurchase of equipment.
1993 PM Facility Bond - Principal ($34,680) and interest paid ($43,770) for Public Works Facility Bond.
Interfund Transfer Out - Travel and training (Fund #008).
-127- D:Pm6data:StBud99
REVENUE DETAIL
epartment: REVENUES
und: COMBINED UTILITY FUND
und No.: 411
Account
Receipted
Budget
% Receipted
Budget
Number Description
1998
1998
ToBudget
19gg
308.00.00 BEGINNING CASH
$2,535,740
$2,535,740
100%
$3,463,!
LICENSES/PERMITS
322.90.00
Side Sewer Permits
$5,395
$4,930
109%
INTERGOVERNMENTAL
338.80.00
Town ofWoodway
$12,903
$13,100
98%
338.80.01
Olympic View Water District
184,447
250,400
74%
338.80.02
Shoreline Water District
159,978
145,000
110%
338.80.03
City of Mountlake Terrace
671,486
581,400
115%
338.80.04
City of Lynnwood
0
0
0 %
338.80.05
King County
512,487
377,500
136%
338.80.07
AlderwoodWaterDistrict
38,505
0
0%
338.80.08
North Bend
32,312
0
0 %
TOTAL INTERGOVERNMENTAL
$1,612,118
$1,367,400
118%
CHARGES FOR SERVICES
343.81.10
Meter Water Sales
$2,962,103
$3,015,740
98%
343.81.20
Unmeter Sewer Sales
3,304,265
3,490,380
95%
343.81.40
StormwaterSales
587,405
18,670
3146%
TOTAL CHARGES FOR SERVICES
$6,853,773
$6,524,790
105%
MISCELLANEOUS
361.11.00
Interest Earnings
$522,052
$244,230
214%
369.90.00
Other Miscellaneous
105,343
79.630
132%
TOTAL MISCELLANEOUS
$627,395
$323,860
194%
OTHER FINANCING SOURCES
343.81.30
Water Surcharge
$170,311
$171,720
99%
TOTAL REVENUES $9,268.992 8 392 700
TOTAL COMB. UTILITY OPER. $11,804,732 $10,928,440
-128-
$4,930
$12,890
178,180
152,790
584,330
182,990
332,630
0
22,150
$1,465,960
$3,106, 210
4,003,470
984,380
$8,094,040
Budget to Actual
$928,190 37%
($465) -9%
($13)
0 %
(6,267)
-3%
(7,188)
-4 %
(87,156)
-13%
182,990
%
(179,857) -35%
(38,505) -100%
10162 -31 %
($135,996) -8%
$144,107 5%
699,205 21 %
396,955 68%
$1,240,267 18%
$177,000
($345,052)
-66%
112,520
7,177
7 %
$289,520
($337,875)
.54%
17$610 R299 5%
10 033 060 $764.068 8%
13 496 990 1 692 258 14%
D:Pm6data:CuRevd99
EXPENDITURE SUMMARY
Department:
COMMUNITY SERVICES
Fund:
COMBINED UTILITY
Dept. No.:
600
Expended
Budget
% Expended
Budget
Budget to Actual
1998
1998
To Budget
1999
$
Drainage
$375,920
$421,570
89%
$686,630
$310,710
83%
Water
2,195,926
2,353,930
93%
2,369,570
173,644
8%
Sewer
1,178,151
1,677,140
70%
1,763,980
585,829
50%
TreatmentPlant
1,945,567
2,000,120
97%
1,997,970
52,403
3%
Other Financing Uses
2,645,238
2,661,690
99%
298_,_877,470
342,232
13%
SUBTOTAL
8,340,802
9,114,450
92%
9,805,620
1,464,818
18%
Ending Cash Balance
3,463,930
1,813,990
191 %
3 6691 X
227,440
7 %
TOTAL
$11,804,732
$10,928,440
108%
$13,496,990
$1,692,258
14%
DEPARTMENT FUNCTION
Storm Drainage -these services include storm drainage system maintenance, streetsweeping, emergency flooding response, creek maintenance and
minor capital improvement projects. These items are provided by the Street Division of Public Works.
The Water Division under the Public Works is responsible for the maintenance and operation of the City water distribution system for a constant and
safe delivery of potable water to over 9,752 customer accounts. The Division operates and maintains all means of storage and conveyance to these
customers which consists ofover 179 miles of distribution mains,18 pressure reducingstat<ons, three 1.5 million gallon reservoirs, one 3million gallon
reservoir and pumping station. This Division consists of eight permanent employeesresponsibleforthe above furictions and operation and maintenance
of one chlorinator.
The Sewer Division under Public Works is responsible for the maintenance and operation of 14 sanitary sewer pump stations, 3,200sanitary sewer
manholes andover 186 miles of sanitary sewer mains serving 9,546customers, The SewerSection inspects all new sanitary sewer installations to
insure compliancewith health codes. This Division consists of seven permanent employees responsible for these functions and maintenance of 16grinder
pumps.
TheTreatment Plant is responsible for effectively treating waste waterfrom a service population of 68,500to comply with effluentdischarge limitations
as mandated by federal, state and local regulations. This wastewater is received from Mountlake Terrace and Olympic View Water District, Lynnwood,
Shoreline and King County, as well as Edmonds. This Plant employs 16 permanent employees.
-129- D:Pm6data:CuBud99
Department: PUBLIC WORKS
Fund: COMBINED UTILITY OPERATING
Dept. No.: 600 l
i
Account Expended Budget % Expended
N ber Descri fion 1998 1998 To Budget
um
p
542.32.00
DRAINAGE SECTION UTILITY - 4652
11
Salaries
$156,069
$156,370
12
Overtime
3,001
2,380
23
Benefits
46,288
50,450
24
Uniforms
26
2,130
31
Supplies
25,920
27,500
41
Professional Services
1,804
0
45
Rental/Lease
0
2,900
46
Insurance
57,602
0
49
Miscellaneous
23,281
60,000
95
InterfundRental
60,985
44,840
594.42.64
Equipment
944
75,000
TOTAL STORM DIVISION.
$375,920
42$ 1,570
597.00.55
Interfund Transfer
0
0
TOTAL STORM DRAINAGE
37$ 5,920
421570
Budget Budget to Actual
1999 ' $ %
100%
$243,610
$87,541 .
56%
126%
8,100
5,099
170%
92%
79,170
32,882
71 %
1 %
4,200
4,174 16054%
94%
36,750
10,830
42%
0%
3,000
1,196
66%
0%
3,000
3,000
0%
0%
69,000
11,398
20%
39%
55,000
31,719
136%
136%
63,300
2,315
4%
1 %
121,500
120,556
0%
88%
$686,630
310 710
83%
0%
1.100
1,100
0%
890/0
687 T34
$311,810
83%
-130- D:Pm6Data:CuBud99
Department: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept. No,: 600
NARRATIVE
DRAINAGE SECTION UTILITY - #652
Salaries - One leadworker and six FTE maintenance worker positions. Labor costs associated with the maintenance of catch basins and storm
drain age pipes, and small construction projects.
Overtime - Blocked drains, stream pollution, flooded streets, spills, accidents.
Ben efiis - Medical ($35,490), retirement ($37,520), state workers ($5,740), and life insurance ($420).
Uniform - Uniforms and safety shoes per Union Contract.
Suites - Catch basins, grates, pipe, sand, washed rock, crushed rock.
Professional Services - Heavy equipment operators.
RerntallLease -outside equipment rental for vactor type equipment.
Insurance -Property and liability premiums ($59,000), in-house settlements ($10,000).
Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees.
Interfund Rental -Vehicle, radio and equipment rental charges.
E ug j ment-Vactor truck replacement ($75,000), storm lead computer ($2,500), storm lead pickup ($20,000), flatbed maintenance truck($24,000).
lnterfun I Transfer - Travel and training budgeted in Fund #008.
D:Pm6Data:CuBud99
-131-
Department: PUBLIC WORKS
Fund: COMBINED UTILITY OPERATING
Dept, No.: 600
Account
Number
534.80.00
WATER SECTION. #654
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
34
Water Purch, for Resale
41
Professional Services
Expended Budget % Expended
1998 199R T^ e. ,. -,f
$394,229
$409,750
15,965
14,570
109,223
107,550
4,083
8,250
52,615
54,210
961,139
1,020,180
8,360
12,080
96%
110%
102%
49%
97%
94%
69%
Budget
Budget to
Actual
1999
$
$397,660
$3,431
1 %
13,630
(2,335)
-15%
110,040
817
1 %
4,070
(13)
0 %
54,500
1,885
4%
989,920
28,781
3 %
22,110
13,750
164%
42
Communication
37,174
42,670
87%
48,530
11,356
31 %
44
Advertising
0
430
0 %
430
430
0 %
45
Rental/Lease
9,490
11,200
85%
11,200
1,710
18%
46
Insurance
8,440
37,150
23%
28,370
19,930
236%
47
Public Utility Service
19,990
12,780
156%
13,420
(6,570)
-33%
48
Maintenance
6,258
9,180
68%
9,180
2,922
47%
49
Miscellaneous
143,834
138,780
104%
146,040
2,206
2%
-132- D:Pm6Data:CuBud99
Department: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept. No.: 600
NARRATIVE
WATER SECTION - #654
Salaries - Supervisor, lead worker, six maintenance workers, one meter reader, one part-time summer help and one disabled worker, 65%
of senior office assistant posifion. The remaining 35% is budgeted under Public Works Administration of the General Fund #001.
Overtime -For Water Watch, emergency call outs and overtime,
Benefits -Medical ($41,840), retirement ($60,590), state workers ($6,930), life insurance ($680), OTbenefits which includes 65% fora senior
office assistantwith the remainderbudgeted under Public Works Administration of the General Fund.
Uniform - Boots ($1,260), rain gear ($680), uniforms ($1,230), overalls ($400), safety jackets ($500).
Supplie-Includes (200)314" meters (20)1"(10)1-112"turbines (6)2"compounds, first aid supplies, telemetrycharts, inventory supplies, repair
parts, chlorine purchase, etc.
Items Purchased for Resale -Seattle water 493,591 ccf x $,44 (winter rate) = $217,180. Alderwood Water 1,188,823 ccf x$.65= $772,740.
Professional Services -Water tesfing ($3,970), trihatomethane sample ($450), CDL physical ($450), Hepa Aimmunization ($940), Hepa B
immunization ($330), dial a dig ($1,800), telemetry repairs ($1,500), MEBT admin, expenses($250), computer repairs ($950) and drug testing
($470), EAP program ($1,000), utility rate study ($10,000).
Communication - Utility billing postage ($12,840), SNOCOM charge ($24,360), GTE costs for telemetry ($10,990), computer line ($340).
Advertising -Newspaper ads for call forbids and position announcements. News releases in the event of water contamination.
RentaltLease -Seattle meter charge ($4,500), miscellaneous equipment rentals ($800), DOH State water use permit ($5,900).
Insurance -Property and liability insurance ($18,370), in house settlements ($10,000).
Public Utility Service - Gas, electricity, water, garbage and dumping fees.
Maintenance -Radix Maint. Fee ($2,090), annual CL2 sery rep ($1,300). Small equipment repair ($4,000), telemetry repairs ($1,280), elevator
maintenance ($510).
Miscellaneous -State Excise Taxon sales ($125,300), utility billing forms ($5,130), publicrelations education program (lead and copper $3,870;
CCR $8,000), UPS charges ($400), AWWAdues and support($1,620), waterisewercerlificatlon dues ($750), ABPAdues ($120), UULC ($150),
CD renewals ($180) fiscal agentfees for audit ($520).
D:Pm6Data:CuBud99
-133-
Department: PUBLICWORKS
Fund; COMBINED UTILITY OPERATING
Dept, No.: 600
Account
Expended
Budget
% Expended
Budget
Budget to
Actual
Number
description
1998
1998
ToBudget
1999
$
%
534.80.00
WATER SECTION - 9654 - ConVd
51
Intergovernmental Service
3,667
5,800
63%
4,030
363
10%
54
Interfund Surcharges
167,641
171,720
98%
178,610
10,969
7%
91
Interfund Service
203,460
203,460
100%
237,570
34,110
17%
95
Interfund Rental
39,798
34,670
115%
36,260
(3,538)
-9%
98
Interfund Maintenance
733
1,000
0%
1,500
767
105%
594.34.62
Buildings
384
5,000
8%
20,000
19,616
5108%
63
Improvements
0
22,500
0 %
28,500
28,500
0 %
594.34.64
Equipment
9,443
31.000
30%
14,000
4,557
48%
TOTAL WATER
SECTION
$2,195,926
2 353,930
93%
$2,369,570
1173.644
80/0
597.00.55
Interfund Transfers
850,098
865,580
98%
1,074�350
224,252
26%
TOTAL WATER EXPENDITURES
$3,046,024
13,219,510
95%
$3,443,920
$397,896
13%
535.80.00
SEWER SECTION - #655
11
Salaries
$315,311
$324,640
97%
$339,270
$23,959
8%
12
Overtime
11,793
8,000
147%
16,150
4,357
37%
23
Benefits
92,170
90,520
102%
99,940
7,770
8%
24
Uniforms
3,173
8,330
38%
3,190
17
1 %
31
Supplies
26,591
22,480
118%
23,600
(2,991)
-11%
-134- D:Pm6Data:CuBud99
FDepartment: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept, No.: 600
NARRATIVE
ATE SECTIQN - # 4 - rr `
Inter avernmental Servics-AuditFee.
Interfund Surcharge - Surcharge of 5-314% to be paid to the General Fund.
interfund Service- Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, CityClerk,
Finance, Attorney, Engineering and Public Works Administration.
Interfund Rental - Rental on 13 vehicles.
Interfund Maintenance-Repairof small equipmentby equipment rental ($1,500).
Buildin s- Unexpected emergencies, improvements topublicworksbuilding.
Other improvements - HYD extensions ($2,500), 2 chlorine analyzer stations ($5,000), PRV Rebuilds ($6,000), Flow control valve ($15,000)..
Equipment- Right-hand drive vehicle ($20,000), maintenance managementsoftware ($5,000), safety equipment ($5,000), tapping machine ($2,000),
air compressor ($2,000).
Interfund Transfers -Debt principal ($433,060), debt interest ($94,810), bond discount ($2,910), construction projects ($500,000), travel and training
($4,570), relocation of Facilities Maintenance ($36,500), transferforTreatment Plant project ($2,500).
SEWER SECTION - #655
Salaries - Lead person, six maintenance workers and utility billing clerk. One part-time worker. Retirement payfor utility billing clerk ($16,000).
Overtime -Water Watch, emergency call outs.
Benefits - Medical ($39,190), retirement ($59,290), state workers ($5,770), life insurance ($420), OT benefits ($580).
Uniforms - Boots ($980), rain gear ($530), uniforms ($780), overalls ($500), safety jackets ($400).
Supplies -Grout chemicals ($5,000) manhole lids consumable goods for maintenance of infrastructure and mist. items ($13,700), propane for US#10,
#12($900), root inhibiter chemicals ($4,000).
D:Pm6Data:CuBud99
-135-
epartment. PUBLIC WORKS
ind: COMBINED UTILITY OPERATING
e pt. No.: 600
Account
Number
Expended Budget % Expended
1998 1998 ToBudoet
535.80.00
SEWER SECTION - #655 - Confd
41
Professional Services
11,166
6,800
42
Communication
19,600
25,080
44
Advertising
147
330
45
Rental/Lease
104
1,810
46
Insurance
11,627
29,730
47
Public Utility Services
188,579
154,780
48
Maintenance
6,687
33,100
49
Miscellaneous
134,968
125,300
51
Intergovernmental Svs.
95,255
531,900
91
Interfund Services
209,730
209,720
95
Interfund Rental
98
Interfund Maintenance
594.35.63
Improv. Other Than Bldgs
64
Equipment
TOTAL SEWER SECTION
597.00.55
Interfund Transfer
TOTAL SEWER EXPENDITURES
164%
78%
45%
6%
39%
122%
20%
108%
18%
100%
Budget
Budget to
Actual
1999
$
16,800
5,634
50%
17,440
(2,160)
-11%
330
183
124%
1,810
1,706
1640%
31,660
20,033
172%
350,810
162,231
86%
33,100
26,413
395%
123,730
(11,238)
-8%
324,530
229,275
241 %
247,620
37,890
18%
42,585
53,350
80%
45,000
2,415
6%
227
1,500
15%
1,500
1,273
561%
171
7,940
2%
13,000
12,829
7502%
8,267
41.830
20%
74.500
66.233
801 %
1 178151
$1,677.140
70%
1763 980
$585,829
50%
960,996
952.770
101 %
1,073,310
112,314
12 %
2139147
$2,629,910
81%
$2,837,290
16L8,143
33%
-136-
D:Pm6Data:CuBud99
Department: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept. No.: 600
NARRATIVE
SEWER SECTION - #655 - C4nt'd
Professional Services- Amtest($930),CULphysicals($35030 druAtestinnl($660}zalJion $EAP)p og aml($1 000}, Utili yRateStndy($10 pOg)nceWCM
($410), telemetry repairs ($1,350), computer repairs ($1,0 ), g 9
0), charge for sorting &
Comm -Utility billing postage ($7,710)USWes tpagi�e1axl �e($ 0) colmputerlines ($550) annual feefor PC.Box ($220)
checking zip code ($200), portion of GTE public works site ($ ,430) AT&T
Advertisin -Newspaper invitation forbids.
RentallLease - Tank rental ($90), miscellaneous rentals ($720), US #7 lease ($1,000).
Insurance - Property and liability insurance ($21,660), in house settlement reserve ($10,000).
PublicUtili Service -Utilityexpenses($21,960), Ballinger liftstationO&M ($85,940), sewage grit disposal ($920),LynnwoodWWTPO&M ($241,990).
Maintenance - US repairs ($13,800), grinder pump repair ($2,000), small equipment repair ($1,500), unforeseen repair ($15,000), Miller tripod
inspection ($800).
Mlscel^;aneaus-state
for Sno. Cty. UULC ($80).
lnteroovernmentai Services-Auditfee($4,030), Lynnwood WWTP1998 34 870 a capital
2006n8alkngetcosts $ 172I ftsatio), which n cap tal ($148 0indudes6Qj wood treatment
plantcostfor Step 1 improvementtotreatment plant20years@$ Year unfit
trite rfund5ervices-Paymentinlieuoftaxeswhichrepresents nsationmrative overhead $232,620)a dstreetrlest rationfor uhiity�enches($15I000)cutive,City
Clerk, Finance, Attorney, Engineering and PubiicWorksAdm
interfu�al - Rental on 13 vehicles.
Interfund Maintenance -Repair maintenance of small equipment byequipmentrental.
Im rovements OtkierThan Buildin - US electrical improvements ($8,000), US generator pigtails ($5,000).
E ui ment-Maintenance man agementsoftware($5,000), Auto Cad mapping upgrades ($7,000), Auto Cad computer upgrades ($2,500), safety
equipment ($5,000), vehicle wash station ($15,000), pan and tilt sewer TV camera($20,000), utility billing upgrade ($20,000).
Interfund Transfers -❑ebtprincipal ($433,060), debt interest ($0,4,8 0), bond
discount
($2 9 0), 500)truction projects ($500,000), travel and training
($3,480), relocation of Facilities Maintenance ($36,550), transfer to ent Plant project
D:Pm6Data:CuBud99
-137-
REVENUE DETAIL
ur jJ141 LlI IGI IL. KtVtNUES
Fund: EQUIPMENT RENTAL FUND
Fund No.: 511
Account
Number
Receipted Budget % Receipted Budget 1998 1998 Budget to Actual
Tonudget
1999
%
308.00.00 BEGINNING CASH
$2,109,510
$2,109,510
100%
$2,390,830
($281,320)
13%
RENTAL SERVICES
348.30,00 Garage Services
348.50,04 Fuel Sales
1,119
2,357
3,500
32%
3 500
2,381
213%
365.2004 Rental
365.21.91 i=irelnterfundServices
147,789
105,010
1,500
135,500
157%
109%
1,500
145,070
719
(2(719)
-32%
365,21.00 RentalChg.-Operation
322IN
105,000
308,640
100%
105,000
(10)
0 %
TOTAL RENTAL SERVICES
$578,551
$554,140
104°I°
3
- $ 560
76.284
24%
104%
$653,630
$75,079
13%
MISCELLANEOUS
361.11.00 Interest Earnings
369.90.00 OtherRevenues
$538,016
$45,000
11°
$30,560
($507,456)
-94%
�
92.000
0%
0%
2
0
0%
TOTAL MISCELLANEOUS
$538,016
$137,000
°
393 /o
$30,560
($507,456)
.94%
OTHER FINANCING SOURCES
387.00.00 Residual Equity Transfer -in $38,705
$0
395.20.00 Insurance Recovery
0%
$0
$0
0
- Fixed Asset
395.40.00 Sale of Fixed Assets
1,594
34,064
0
20,000
0
0
0
0%
397.00.00 Operating Transfer -in
�
0
170%
5000
(29,064)
-85%
0%
20.000
20.000
0
TOTALREVENUES
1 190 934
5711.140
167"/°
7Q9190
481 740
TOTAL EQUIPMENT RENTAL
3 300.440
2 820 650
117%
•40%
�— ��
3100 020
200 420
-6%
D:Pm6Data:errev99
-138-
EXPENDITURE SUMMARY
Department: PUBLIC WORKS
Fund: EQUIPMENT RENTAL
Dept. No 657
Expended
1998
Budget
1998
% Expended
To Bud et
Budget
1999
Budget to
$
Actual
%
FUND: Equipment Rental
Fleet Maintenance
90$ 9,610
1 120 580
81 %
1 221740
$287,076
32%
SUBTOTAL
$909,610
$1,120,580
81 %
$1,221,740
$312,130
34%
Ending Cash Balance
2,390,830
1.700,070
141 %
1,878 280
(512,550)
-21 %
TOTAL
$3,300,440
$2,820,650
117%
$3,100,020
($200,420)
-6%
DEPARTMENT FUNCTION
Equipment Rental was created and established byordinance to be used as a revolving fund for expenditures of salaries, wages and expenses created
by the repair, replacement, purchase and operation of equipment. Furthermore, itwas created for the purpose of purchasing new equipment, materials
and supplies to be used in the administration and operation of the fund. The Equipment Rental Section purchases and sells all equipment through
the fund, and rents all equipment to various departments of the City and to othergovernment agencies through contract agreements. This Section
repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit.
-139- D:Pm6:Data:erbud99
Department: PUBLIC WORKS
Fund: EQUIPMENT RENTAL
Dept. No.: 657
EXPENDITURE DETAIL
Account
Actual
Budget .
% Expended
Budget
Budget to
Actual
Number
Description
1998
1998
To Budget
1999
$
%
548.68.00
EQUIPMENT RENTAL DIVISION - 4657
11
Salaries
$179,699
$179,640
100%
$179,360
($339)
0 %
12
Overtime
1,884
2,500
75%
2,500
616
33%
23
Benefits
53,038
51,730
103%
54,940
1,902
4%
24
Uniforms
1,973
1,560
126%
2,120
147
7%
31
Supplies
126,946
152,000
84%
150,000
23,054
18%
32
Fuel Consumed
80,660
85,700
94%
87,000
6,340
8%
35
Small Equipment
1,830
3,500
52%
2,500
670
37%
41
Professional Services
180
150
120%
150
(30)
-17%
42
Communication
5,415
5,350
101%
5,600
185
3%
44
Advertising
173
900
19%
300
127
73%
45
Rental/Lease
128,882
101,350
127%
143,400
14,518
11 %
46
Insurance
24,281
53,000
46%
53,000
28,719
118%
47
Utilities
7,344
7,400
99%
7,000
(344)
-5%
48
Maintenance
47,690
34,000
140%
47,600
(90)
0%
49
Miscellaneous
2,821
3,000
94%
3,400
579
21 %
51
Intergovernmental Svs.
1,962
2,400
82%
3,300
1,338
68%
95
Interfund Rental
3,012
3,010
100%
3,770
758
25%
594.48.64
Equipment
237,222
431,000
55%
475,000
237,778
100%
597.00.55 Interfund Transfer
4,598
2,390
192%
800
3( ,7981
-83%
TOTAL EQUIP. RENTAL DIV.
$909,610
$1,120,580
81%
$1,221,740
$312,130
34%
ENDING CASH BALANCE
2,390,830
1,700,070
141 %%
1 87�,280
51( 2.550)
-21
TOTAL EQUIP. RENTAL FUND
3,300,440
2 8. 220,650
117%
$3,100,020
$200,420
-6%
D:Pm6:Data:erbud99
-140-
Department: PUBLIC WORKS
Fund: EQUIPMENT RENTAL
Dept. No 657
NARRATIVE
EQUIPMENT RENTAL DIVISION - 4657
Salaries -Three full-time employees.
overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism.
Benefits - Medical ($24,150), retirement ($27,180), state workers ($3,280), life insurance ($330).
Uniforms - Uniforms, coveralls and boots for four full-time employees.
Supplies -Tires, ($16,800); batteries ($2,100), vehicle and equipment repair parts ($88,700); oil ($2,400); filters, shop and vehicle supplies, repair
manuals and miscellaneous items (nuts, bolts, wiring, etc ) ($15,000); fire related ($25,000).
Fuel Consumed - Gas and diesel.
Small Equipment -Smallhandtoolsandsmalltoolsfordiagnosticequipment.
Professional Services - Physical examinations for commercial drivers licenses.
Communication -Telephone and base radio telephone line.
Advertising -Vehicle and equipmentsales.
Rental/Lease- Police car leases: 6 patrol cars = $6,190x12 months; 5 patrol cars = $5,500x6 months; 5 patrol cars = $2,805x6 months; 2 motorcycles
_ $575x12 months;1 police Tahoe = $906x12 months. $1,520 is contingency forfuture lease payments.
Insurance -Comprehensive collision and liabilityfor all equipmentrental vehicles and otherequipment.
Public Utility.- Gas, electric, garage, and water utility payments for share of public works facility.
Maintenance -Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio maintenance).
Miscellaneous- License fees for underground tanks and purchasing contracts.
Intergovernmental Service -State Auditor fees.
Interfund Rental - Shop car rentals.
Equipment- Unit#101984 pickup ($20,000), Un0111986 dumptruck ($75,000), Unit#94 vactor ($210,000), Unit#14 concrete mixer($5,000),
Unit#441974 tra1ler($7,000), Unit#1121994 tractor ($18,000), Unit#1051985 flatbed $25,000), Unit#0321995 pickup ($18,000), police motorcycle
($19,000), and Unit#51 thermoplastic ($36,000). Shop equipment includes lap-topcomputer ($2,000),wheel balancer ($5,000), twocolumniifts
($15,000), shop pickup ($20,000).
Interfund Transfer - Travel/training in Fund #008.
D:Pm6:Data:erbud99
-141-
1
- T' r.
{,QC. 189u
FA
rrea.tMenat Plant
`Dperatians'
Permit Cornpiiance
Maintain Process Control
Operate Equipment
Mointa in Safety Program.
-conduct Tours
[Maintain Plant Appearance
• Lead Operators (2)
• Operators (5)
Plant
Manager
Plant
Supervisor
fNaintenance
Peffo rrn . Preventative
Maintenance .
P.erforrn Equipment -
Repairs ..
Assist in. Special Projects
Calibrate-instrurnents:
Maintain P.14,6A.Ap. peara n ce
• Maintenance
Technician
• Maintenance
Mechanics (2)
• I & C Technician
• Maintenance
Worker I
)rgarrza Lion >C�
Administrative
Assistant
Laboratory'
Monitor water Quality.
Maintain:. State Certification
Assist:,in Process Caritrgl
• Lab Technician (1)
P:Reports:99Budgt:OrgChts:TrtPit
1DD :? A 000MPL 19HM[fi1 T� & ODD 00A-L9
TREATMENT PLANT DIVISION
M82Aecompliehments
• Successful installation of an auxiliary
generator and integration into plant
controls to provide automatic transfer in
the event of loss of energy.
• Received an "Outstanding Wastewater
Treatment Plant" award from the De-
partment of Ecology for "an exemplary
compliance record." The Edmonds plant
was among a select group of plants
chosen for the award. The plants were
evaluated for compliance with effluent
limits, monitoring and reporting require-
ments, pretreatment, and other regula-
tory activities.
• Completed upgrade to the plant's in-
strumentation monitoring system.
• Surpassed last year's record for pro-
ducing the cleanest treated water (efflu-
ent) in Edmonds history.
+ Staff installed access platforms to areas
to improve maintenance accessibility
and employee safety.
■ Staff engineered and built a device to
reduce excess water pumped into the
incinerator.
• Staff installed a layer of insulation over
the entire incinerator to reduce a long-
standing maintenance problem.
D:\winword97\Goals98\Treatment.doc
WD Goals
• Meet all federal and state requirements
in the safest, most cost-effective means.
■ Perform an upgrade to the Plant's com-
puterized controllers (PLCs).
• Oversee the upgrade of a flow metering
station measuring another agency's flow
to the Edmonds plant and demolition of
the old Ballinger Pump Station.
• Upgrade the solids handling system in
order to improve efficiency and de-
crease cost.
• Install additional access platforms to
improve maintenance access and
worker safety.
■ Continue to work with local school dis-
tricts to supplement environmental
studies.
■ Conduct an energy audit for the entire
plant.
r. R n
,oc 1g9�}
Department: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept. No,; 600
Account
Number
Description
Expended
1998
Budget
1998
% Expended
To Budget
Budget
1999
Budget to
$
Actual
%
538.80.00
TREATMENT PLANT DIVISION -9656
11
Salaries
$702,322
$742,960
95%
$705,300
$2,978
0%
12
Overtime
40,721
31,210
130%
37,010
(3,711)
-9%
23
Benefits
204,924
207,180
99%
216,170
11,246
5 %
24
Uniforms
7,789
10,500
74%
9,800
2,011
26%
31
Supplies
238,867
242,050
99%
245,000
6,133
3%
32
Fuel Consumed
49,752
68,930
72%
60,000
10,248
21 %
35
Small Equipment
4,589
3,500
131%
4,000
(589)
-13%
41
Professional Services
38,801
51,800
75%
50,000
11,199
29%
42
Communications
7,136
6,550
109%
7,800
664
9%
43
Travel
1,315
1,200
110%
1,200
(115)
-9%
44
Advertising
1,947
1,200
162%
1,200
(747)
-38%
45
RentaULease
26,729
26,900
99%
4,000
(22,729)
-85%
46
Insurance
44,171
40,920
108%
46,290
2,119
5%
47
Public Util. Service
294,749
295,700
100%
310,000
15,251
5 %
48
Maintenance
63,462
30,000
212%
50,000
(13,462)
-21 %
49
Miscellaneous
7,897
25,540
31 %
24,040
16,143
204%
51
Intergovernmental Svs.
54,447
53,560
102%
55,990
1,543
3 %
91
InterfundServices
120,126
127,810
94%
151,090
31,964
26%
93
Interfund Supplies
0
200
0 %
200
200
0 %
-142- D:Pm6Data:CuBud99
Department:
Fund:
Dept. No..
PUBLIC WORKS
COMBINED UTILITY OPERATING
600
NARRATIVE
TREATMENT PLANT DIVISION - #656
Salaries -One Plant Manager, one Plant Supervisor, one Administrative Assistant, two Lead Operators, five Operators, one Maintenance Technician,
two Mechanics, one Instrumentation & Controls Technician, one Laboratory Technician, and one Maintenance Worker I.
Overtime -Coverage for holidays and unanticipated emergencies.
Benefits -Medical ($91,160), retirement ($111,950), state workers ($11,050), life insurance ($1,540).
Uniforms- Uniforms, rain gear, gloves, steel toed boots.
SL1PIpies-Chlorine,polymer,causticsoda, sodium bisulfite, laboratory supplies, maintenance supplies, repair parts, consumable office and custodial
supplies,
Fuel Consumed -Diesel oil consumption for incineration.
Smal[E ui ment- Miscellaneous maintenance tools.
Professional Services -Outside lab work required by the NPDES discharge permit, janitorial, 0 & M and legal services.
Communications -UPS, Federal Express, telephone.
Travel -Mileage reimbursement.
Advertisin- Advertisingforvacantpositions.
RentallLease - Specialized maintenance equipment, copier machine.
Insurance - Property and liability insurance.
Public UVility Service- Electric power, natural gas, potable water and ash disposal.
Maintenance - Outside specialized repair services.
Miscellaneous - Excise Taxes, miscellaneous charges, and training.
intergovernmental _SeTVIces - Departmentof Ecology discharge permitfee ($50,000), lab accreditation ($500), PSAPCAfee ($1,000), and auditfee
nter overnmentalServlces-DepartmentofEcologydischargepermitfee($50,000),labaccreditation($500),PSAPCAfee($1,000),andauditfee
($4,490).
Interfund Services - Administrative overhead ($147,090) and Ground Maintenance services ($4,000).
InterfundSupplies -Miscellaneous supplies, vehicle fuel.
D:Pm6Data:CuBud99
-143-
Department: PUBLIC WORKS
Fund: COMBINED UTILITY OPERATING
Dept. No.: 600
Account
Number
Expended Budget % Expended
TREATMENT PLANT DIVISION - #656 - Conrd
95 Interfund Rental 2,760 3,860
98 Interfund Repairs/Maint. 1,947 0
64 Equipment 31.116 28,550
TOTALTREATMENTPLANT $1,945,567 $2,000,120
OTHER FINANCING USES
597.00.55 Interfund Transfers 10M,144 $843,340
TOTALTREATMENT
EXPENDITURES $2,779,711 2 843 460
ENDING CASH $3,463,930 $1,813,990
TOTAL COMBINED UTILITY $11,804,732 $10,928,440
Budget Budget to Actual
1999 $ %
72%
3,080
320
12%
0%
0
(1,947)
-100%
109%
15,800
(15,316)
-49%
97%
$1,997,970
$52,403
3%
99%
838 710
14,EE
1%
98%
2 836 680
$56,969
2%
191%
$3,691,370
$227,440
7%
108%
$13,496,990
1 B92 258
14%
-144- D:Pm6Data:CuBud99
Department: PUBLICWORKS
Fund: COMBINED UTILITY OPERATING
Dept, No.: 600
NARRATIVE
TREATMENT PLANT DIVISION - 4656 - Cont'd
Interfund Rental - Unit#93 rental charges.
Interfund Repairs - Nothing budgeted in 1999.
Equipment- Office equipment ($5,900), operating equipment($4,900), shop equipment($5,000).
OTHER FINANCING USES
Interfund Transfers - Debt service on new plant: principal ($353,880), interest ($474,010), bond discount ($10,820). Travel/training is part of
miscellaneous.
D:Pm6Data:CuBud99
-145-
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
Revenue
19913
Revenue
1999
Budget
COMBINED STREET CONSTRUCTiONIIMPROVEMENT
- FUND 112
ISTEA PROJECTS 100
Beginning Cash Balance
FAM Grant
Interest Earnings
$98,799
45,551
0
$144,350
0
10,000
Expenditures
Ending Cash Balance
1998 1999
Expend. Budget
$144,350 $154,350
SUBTOTAL $144,350 $154,350 SUBTOTAL $144,350 $154,350
ARTERIAL PROJECTS 200
Beginning Cash Balance
$311,443
$556,160
Ending Cash Balance
$556,160
188,160
Motor Vehicle Fuel Tax
Interest Earnings
275,739
283,000
Construction Projects
269,585
805,000
13,563
24,000
Transferfrom Combined Utility
Fund #412
150,000
75,000
Contributions
75,000
55,000
TOTALREVENUE
$825,745
$993,160
TOTALEXP.
$825,745
$993,160
VEHICLE REGISTRATION FEE PROJECTS 300
Beginning Cash Balance
$211,690
$216,010
Ending Cash Balance
$216,010
$288,100
Cash Reserve - SR 99
700,000
710,540
Cash Reserve - SR 99
710,540
0
Interest Reserve - SR 99
Investment Interest
10,540
45,000
Construction Projects
227,795
910,000
23,798
25,000
Transferto Street
Motor Vehicle Registration
Operating Fund#111
80,200
78,450
Fee Local Option
288,517
280,000
TOTALREVENUE
$1,234,545
$1,276,550
TOTALEXP.
$1,234,545
$1,276,550
GENERAL PROJECTS 400/500
Beginning Cash Balance
Interest Earnings
Operating Transfer From Gen. Fund #001
Contributions
TOTALREVENUE
FUND 112 TOTAL REVENUE
$323,361 $418,570
44,340 25,000
0 12,500
50,869 0
$418,570 $456,070
$2,623,210 $2,045,630
Ending Cash Balance $418,570 $368,570
Construction Projects 0 87,500
TOTALEXP.
FUND 112 TOTAL EXP,
$418,570 $456,070
$2,623,210 $2,045,630
-146-
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
COMBINED STREET CONSTRUCTIONINPROVEMENT - FUND 112
ISTEA PROJECTS 100
The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of HighwayTrust Funds to the regional MPO forconstruction to
improve capacity and safetyon local and regional arterials. ISTEA funds are matched on an 82,98% federal,17.02% (orgreater) local basis. All
projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for
improving arterial streets and must be matched on an 80% TIB, 20% local basis.
ARTERIAL PROJECTS 200
Projects include miscellaneous streetrepair ($20,000), city wide signal system ($10,000), rockery replacement ($400,000), retaining wall($135,000),
city-wide overlay ($200,000), and walkways ($40,000).
VEHICLE REGISTRATION FEE PROJECTS 300
City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Public Works Facility Bond
payment transfer to Fund #111 ($78,450), highway 99 TIB project ($900,000), and pavement evaluation ($10,000).
GENERAL PROJECTS 400
Street projects including projects funded from impact fees or part of the City's utility replacement programs. Improvements, based on the
College Place traffic report.
D:Pm6D=CSrev99
-147-
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
1998
1999
Revenue
Revenue
Budget
MULTIMODAL TRANSPORTATION - FUND 113
Beginning Cash Balance
$0
$33,390
FAM Grant
113,893
500,000
Federal Transit Grant
23,868
16,310
State Grant-T. I.B.
42,404
0
Other Miscellaneous Revenue
155
0
Interest Earnings
278
300
GrantReceivable
25,962
0
TOTALREVENUE $206,560 $550,000
STREET BEAUTIFICATION - FUND 114
Beginning Cash Balance $13,090 $11,270
Interest Earnings 640 500
TOTALREVENUE $13,730 $11,770
UNDERGROUND WIRING - FUND 115
Beginning Cash Balance $90 $90
TOTALREVENUE
Expenditures
Ending Cash Balance
Supplies
Professional Services
Travel
Advertising
Equipment
Miscellaneous
Transfer to General
Fund #001
TOTAL
EXPENDITURE
Ending Cash Balance
Projects
TOTAL EXPENDITURE
Ending Cash Balance
$90 $90 TOTAL EXPENDITURE
BUILDING MAINTENANCE -FUND 116
Beginning Cash Balance $142,110 $213,040
Interest Earnings 8,020 12,000
Transfer from General Fund #001 120,000 100,000
TOTALREVENUE
$270,130 $325,040
Ending Cash Balance
Construction Projects
TOTAL EXPENDITURE
-148-
1998 1999
Expend. Budget
$33,390
$0
0
1,000
146,317
500,000
145
5,000
0
1,000
0
3,000
48
10,000
26,660
30,000
$206,560
$550,000
$11,270 $11,770
2,460 0
$13,730 $11,770
$90 $90
$90 $90
$213,040 $56,540
57,090 268,500
$270,130 $325,040
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
MULTIMODAL TRANSPORTATION - FUND 113
The Multimodal Transportation fund was established as part ofthe City's 1994 Operating Budget to simplify and facilitate the accounting for the various
local, state, and federal grants and for expenditures that will occur during the planning and development of the multimodal transportation center in
Edmonds. By a Memorandum of Understanding, the City, Washington State Department of Transportation, and Community Transit are jointly
participating in this project. By agreement, the City is the designated lead coordinating agency during the preliminary engineering and environmental
impact statement (EIS) phases. The 1999 expenditures are for completing the EIS efforts; most of the work will be performed by consultants via
professional services contracts. The entire effort has taken over four years and has incurred expenditures of $3 million.
STREET BEAUTIFICATION, FUND 114
In 1984 the City Council established this Fund for the purpose of providing underground sprinkler systems in the corner planters on Dayton Street.
In 1987 the City Council transferred $10,000 from Council Contingencyfor corner parks downtown. The 1988 Budgetadded funds for implementation
of the Centennial Downtown Beautification Improvements identified in acomprehensive plan prepared in 1987. In 1989this Fund was used in conjunction
with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. In 1994, the tree replacement and additions
were performed in the downtown area as per the Edmonds Street Tree Plan with emphasis along 2nd and 3rd Avenues. No specific projects for 1999
have been outlined atthis time.
UNDERGROUND WIRING - FUND 115
In 1968 the City Council passed Resolution No.195 which established a policy to make every effort to provide a budget to allow for underground
existing wires. In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown
undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Streetfrom 5th
to 3rd Avenue.
BUILDING MAINTENANCE - FUND 116
In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance and repair projects requiring large amounts
of money and for the purpose of tracking such monies. Project details for 1999 are shown in the 1999-2000 Capital Improvements Program in the
back ofthe book. It should be noted that Fund 116 is notprimarily for capital improvements; however, some projects could qualify as CIP expenditure.
D:Pm6Data:CSrev99
-149-
Department: COMMUNITY SERVICES
! Fund: OTHER
Dept. No.: 600
Revenue
1998
Revenue
1999
Budget
Expenditures
1998
Expend.
1999
Budget
MUNICIPAL ARTS/PUBLIC ARTS ACQUISITION - FUND 117
Municipal Arts Project 100
Beginning Cash Balance
$54,997
$47,080
Ending Cash Balance
$47,080
$40,730
Sale of Maps and Books
15
0
Supplies
855
1,350
ItemsforResale
143
0
Small Equipment
138
200
Other General Government
(805)
0
Professional Services
26,195
21,150
Community Events
16,037
14,000
Travel
0
1,300
Interest Earnings
995
1,000
Advertising
3,683
4,000
Contributions
1,375
1,500
Rental
497
700
Transfer from Fund#001
15,000
15,000
Miscellaneous
1,601
1,900
Transfer from Fund#120
4,000
4,000
Interfund Services
11,681
11,250
StateArts Commission Grant
0
1,000
Transfer to Travel/Training
Fund #008
27
1,200
SUBTOTAL
PublicArts Acquisition Proiect200
Beginning Cash Balance
Interest Eamings
Transferfrom Capital
Funds
Insurance Recoveries
SUBTOTAL
FUND 117 TOTAL REVENUE
MEMORIAL TREE FUND - FUND 118
Beginning Cash Balance
Interest Earnings
TOTALREVENUE
$58,540 $83,580
$9,856
34,860
2,322
2,200
51,000
15,000
11,204
0
$74,382 $52,060
$166,139 $135,640
$10,690 $11,230
540 400
SUBTOTAL
Ending Cash Balance
Supplies
Professional Services
Travel
Miscellaneous
Projects
SUBTOTAL
FUND 117 TOTAL EXP.
Ending Cash Balance
$11,230 $11,630 TOTAL EXPENDITURE
-150-
$91,757 $83,580
$34,860 $14,260
0
300
36,612
35,000
0
10
1,591
2,500
1,319
0
$74,382 $52,060
$166,139 $135,640
$11,230 $11,630
$11,230 $11,630
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
MUNICIPAL ARTSIPUBLIC ARTS ACQUISITION FUND #117
Municipal Arts Project 100
The Edmonds Arts Commission has concentrated on clear and defined goals and objectives to present year-round comprehensive arts program in
literary, visual and performing arts as defined in the adopted Community Cultural Plan. The part-time employee (pte) clerical will be contracted from
the Parks and Recreation Department not to exceed 20 hours per week. The 1999 program includes emphasis on encouraging collaboration in the
arts between private and public entities; providing programs for all age levels; and enhancing the visibility of the arts while promoting Edmonds as a
cultural destination:
• Arts in Education support: Performing and literary arts scholarships for Edmonds students, Edmonds School DistrictArtist in residence programs,
public arteducational booklet, school outreach by WPAS performer.
• Program fees: Summer concerts, writers conference and winterseries presenters/performers/technicians, rental of
piano for Winter Performing Series, rental of hall for Writers Conference Keynote.
• Professional Development Networking: NW Booking conference, Washington Arts Congress, State Tourism
Workshops.
• Public information: Arts newsletter, Cultural Tourism information, community artsforums.
• Resource Development: Fund-raising/grantwritinginformation and assistance Community involvementin economic development, co-sponsorship
of events with local organizations.
• Advertising: Summer concerts/Craze.
Public Arts Acquisition Pro'ect200
The PublicArts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires visual arts projects be included in municipal
construction projects, and that a portion of the cost of the project (1 %) be allocated for the provision of art. "Municipal construction project" is any project
paid forwholly orin part by the City to constructor remodel any building, community structure, park, street, sidewalk, parking facility, utility or portion
thereof. (Public Art projects that qualify under the ordinance are designated in the Capital Improvement Program with the"%"sign). Primaryprojects
for 1999:
• Completion of Public Safety Complex project.
• Replacement of fountain sculpture.
• Art Collection repair and maintenance.
• Lyn ndale Park joint public art project with City of Lynnwood.
MEMORIAL TREE FUND - FUND 118
The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited for the purpose of enhancing
the appearanceof Edmonds City streets through the planting ofstreettrees in conformance with the Edmonds StreetTree Plan.
-151- D:Pm6Data:CSrev99
Department:
COMMUNITY SERVICES
Fund,
OTHER
Dept. No.:
600
1998
1999
Revenue
Revenue
Budget
Expenditures
EDMONDS YOUTH SCHOLARSHIP - FUND 122
Beginning Cash Balance
$4,990
$10,210
Ending Cash Balance
Contributions
7,415
5,000
Scholarships
TOTALREVENUE
$12,405
$15,210
TOTAL EXPENDITURE
TOURISM PROMOTIONAL FUND ARTS COMMISSION) - FUND 123
Beginning Cash Balance
$18,460
$27,450
Sale Maps & Books
362
400
Items for Resale
1,023
800
Interest Earnings
770
600
Transferfrom Hotel/Motel Fund#120
17,541
17,000
Intergovernmental Revenues
0
9,350
Other General Goverment Services
1,610
0
TOTAL REVENUE
$39,766
$55,600
Ending Cash Balance
Supplies
Advertising
Professional Services
Miscellaneous
Communications
TOTAL EXPENDITURE
OFF-STREET PARKING - FUND 124
Beginning Cash Balance $88,400 $88,730 Ending Cash Balance
InterestEamings 2,400 10,000 Rental/Lease
Parking 8,730 8,000
TOTALREVENUE
$99,530 $106,730 TOTAL EXPENDITURE
1998 1999
Expend. Budget
$10,210 $10,210
2,195 5,000
$12,405 $15,210
$27,450 $24,730
0
200
810
5,700
8,371
12,100
3,135
12,100
0
770
$39,766 $55,600
$88,730 $94,730
10,800 12,000
$99,530 $106,730
-152- D:Pm6Data;CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
EDMONDS YOUTH SCHOLARSHIP - FUND 122
This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation
and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events
and gifts. The Parks and Recreation Division is responsible for administering the Fund.
TOURISM PROMOTIONAL FUND ARTS COMMISSION - FUND 123
This fund was established by Resolution No. 630 for the purpose of promoting tourism. The Fund is to be administered with the directions and
recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects
funded for 1999 are:
• Advertising for the annual two day Writers Conference and concert performances
Participation in regional and local marketing for tourism
Grants to local arts organizations to promote their events to other cities and counties
• Reprint/revise Arts agencies joint marketing brochure for Public Art
Production ofyear 2000 promotional piece.
OFF STREET PARKING - FUND 124
Fund for providing parking in the downtown business area, including acquisition, design, construction, development and enhancement of
on and/or off-street parking facilities. Funds acquired through payment from in -lieu parking fees and leasing of parking spaces. Ordinance
No. 1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings.
Resolution No. 401, passed May 16, 1978. Ordinance No. 2252, passed December 22, 1981, increased the fee to $4,300 per parking space
for new construction and $2,100 per parking space for remodeled buildings, The rental/lease amount is for leasing two (2) parking lots
downtown.
-153- D:P1n6Data:CSrev99
Department; COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
1998 1999 1998 1999
;venue
Revenue Budget Expenditures Expend. Budget
PART{ AC UISITION/IMPROVEMENT - FUND 125
Beginning Cash Balance
$985,000
$969,860
Real Estate Tax 114%
590,806
550,000
Interest Earnings
55,652
68,000
DNR Bracketts Landing
0
100,000
Interlocal Grants
600,000
0
Operating Transfer In From
Council Contingency Fund #119
630
0
Ending Cash Balance
$969,860
$62,360
Supplies
9
500
Professional Services
4,780
5,000
Construction Projects
446,484
1,588,000
Transferto PublicArts
Acquisition Fund #117.200
0
3,000
Land/Interest Earned
790,955
9,000
Interfund Services
20,000
20,000
TOTAL
TOTALREVENUE $2,232,088 $1,687,860 EXPENDITURE $2,232,088 $1,687,860
SPECIAL CAPITAL - FUND 126
Beginning Cash Balance
Interest Earnings
Real Estate Tax 114%
Leases
Other Miscellaneous Revenue
$79,280 $143,670
14,727 0
590,805 550,000
7,950 0
4,598 0
TOTALREVENUE $697,360 $693,670
GIFTS CATALOG - FUND 127
Parks & Recreation 000
Beginning Cash Balance
$38,672
$41,610
InterestEamings
646
700
Donations
2,557
2,200
SUBTOTAL
$41,875
$44,510
Art MuseumlMemodaiBuilding 100
Beginning Cash Balance
$29,408
$33,070
Interest Earnings
3,662
3,500
SUBTOTAL
$33,070
$36,570
Ending Cash Balance
$143,670
$155,250
Supplies
281
0
Debt Service
421,870
423,120
Small Equipment
773
0
Miscellaneous
706
0
Transfer to General Fund #001
79,370
0
Transfer to Street Fund #111
0
115,300
Projects
50,690
0
TOTAL
EXPENDITURE
$697,360
$693,670
Ending Cash Balance $41,610 $42,760
Supplies 265 1,750
SUBTOTAL
Ending Cash Balance
SUBTOTAL
-154-
$41,875 $44,510
$33,070 $36,570
$33,070 $36,570
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
PARK AC UISITIONI1IMPROVEMENT-FUND125
Fund for acquisition, renovation and development of park sites to maintain an adequate amount of parks and open space in the City. The 1 /4% real
estate sales tax, state and local grants, contributions from developers and carryoverfromprevious years are the revenue sources fortheFund. $20,000
to landscape the corner parks will be expended from interfund services in 1999. Proposed project details for1999 are shown below and in the 1999-
2000 Capital Improvement Program:
Brackett's Landing Improvements
$325,000
Underwater Park Improvements
$500
Sports Field Upgrade
$15,000
Yost Park Pool Improvements
45,000
City Wide Beautification
25,000
Misc. Small Projects
10,000
City wide Improvements
50,000
Bike Path Improvements
10,000
Comprehensive Plan
40,000
Centralized Irrigation System
11,500
Seaview Park Improvements
2,000
Lynndale Park Improvements
100,000
Aquatic Complex
15,000
Civic Center Complex
30,000
Union Oil Marsh
5,000
City Park Improvements
350,000
Meadowdale Clubhouse
15,000
Maplewood Park
5,000
Miscellaneous Paving
15,000
Waterfront Bulkheads
500,000
Anderson Center Field/Courtyard
20,000
Sierra Park Improvements
2,000
Land Acquisition/Interest
9,000 -
*Note: City'smatching amountforproperty
acquisition
isderived from accumulated interest earnings -
SPECIAL CAPITAL - FUND 126
The Special Capital Fund was established was part of the City's 1996Operating Budget to simplify and facilitate the accounting forthe purchase and
renovation of the Edmonds Financial Center Building, which now houses operations of citygovernmentfunctions, including Mayor'soffice, Council,
Personnel, Administrative Services Department, the Planning, Engineering and Administrative divisions of the Community Services Department and
Fire Administration. The City purchased the building in 1995for $4.3million. The purchase and renovation costs were funded primarily bya$5million
council manic bond. Thebond proceeds were fully expended byyear-end 1998and the debt service will befunded bythe 1/4% Real Estate Excise
Taxplus interest earnings.
GIFTS CATALOG - FUND 127
Parks and Recreation 000
Fund to acquire and disburse contributions and gifts to the City by means of the gifts Catalog Program. Contributions to the City for"exclusive public
purposes" maybe considered tax deductible.
Art IVIUSeUMMMOTial Building 100
Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum or display facilities.
-155-
D:Pm6Data:CSrev99
Department; COMMUNITY SERVICES
Fund: OTHER
1998
1999
1998
1999
Revenue
Revenue
Budget
Expenditures
Expend.
Budget
GIFTS CATALOG - FUND 127 Cont'd
Fire Suppression 200
Beginning Cash Balance
$3,080
$3,080
Ending Cash Balance
$3,080
$3,080
SUBTOTAL
$3,080
$1,790
SUBTOTAL
$3,080
$3,080
Fire EMS 300
Beginning Cash Balance
$5,027
$5,160
Ending Cash Balance
$5,160
$5,660
Donations
885
500
Repair/Maintenance
752
0
SUBTOTAL
$5,912
$5,660
SUBTOTAL
$5,912
$5,660
TOTALREVENUE
$83,937
$89,820
TOTALEXP.
$83,937
$89,820
CEMETERY IMPROVEMENT -FUND 130
Beginning Cash Balance
$183,020
$219,410
Ending Cash Balance
$219,410
$22,790
Cemetery Grave Sales
26,173
8,000
Salaries
39,913
39,950
Cemetery Open ings/Closi ngs
1,570
10,000
Overtime
547
3,000
Interest Earnings
10,740
10,800
Benefits
13,075
13,690
ItemsforResale
44,433
40,000
Uniforms
0
130
Transfer from General Fund #001
52,000
53,500
Supplies
856
1,600
Donations
90
0
ItemsforResale
26,259
20,000
Professional Services
2,114
5,000
Communications
647
700
Travel
592
1,000
Advertising
0
400
PublicUtilities
1,548
5,000
Repairs/Maint.
0
500
Interfund Rental
3,588
5,700
Miscellaneous
288
1,000
Small Equipment
214
250
Interfund Services
1,200
1,000
Equipment
7,775
20,000
Projects
0
200,000
TOTALREVENUE
$318,026
$341,710
TOTALEXP.
$318,026
$341,710
HUD BLOCK GRANT - FUND 191
Community Development Grant
$75,000
$0
Construction Projects
$75,000
$0
TOTALREVENUE
$75,000
$0
TOTALEXP.
$75,000
$0
-156-
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
Fire Suppression 200
Funds donated forfire suppression.
Fire EMS 300
Funds donated forfire emergency medical services.
CEMETERY IMPROVEMENT - EUND 130
The fund was established by Ordinance No. 2306. The purposeof the Fund is to provide for th a operation of the municipal cemetery under the direction
ofthe Cemetery Board- Ultimate direction is provided
olumbartumity ry heCouncil.1999 goals a e 55 bur als and 45 ales of grles and aves and niches Thebudgetreflects
long term capital goals of completion of a ne
HUD BLOCK GRANT FUND 191
Funds will be used for ADA accessibility awarded through the Community Development Block fund Program.
1999.
There are no scheduled projects for
D:Pm6Data:CSrev99
-157-
Department: COMMUNITY SERVICES
i Fund: OTHER
j Dept. No.: 600
Revenue
CAPITAL IMPROVEMENTS -FUND 325
1998
Revenue
1999
Budget
g Expenditures
1998 1999
Expend, Budget
Beginning Cash Balance
LID Bond Proceeds
$94,140
$114,230 Ending Cash Balance
$114,230 $10,730
Interest Earnings
0
4,414
1,50,00 Construction Project
4
0 1,694,050
Transfer from Cumulative Resrv. Fund #002
15,676
,500
86,050
TOTAL REVENUE $114,230 $1,704,780
PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326
Beginning Cash Balance $9,356,406 $6,435,430
Real Property Taxes 503,564 707,260
Interest Earnings 371,023 200,000
TOTALREVENUE
$10,230,993 $7,342,690
COMBINED UTILITY CONSTRUCTION/IMPROVEMENT- FUND 412
WATER PROJECTS 100
Beginning Cash Balance $687,417 $763,190
Interest Earnings 77,983 80,000
Transferfrom Combined
Utility Fund#411 500,000 500,000
SUBTOTAL $1,265,400 $1,343,190
DRAINAGE PROJECTS 200
Beginning Cash Balance
Transferfrom Combined
Utility Fund #411
DOE Grant
Investment Interest
SUBTOTAL
$282,317
400,000
16,392
14,188
$712,897
$390,940
500,000
0
15,000
$905,940
-158-
TOTAL EXPENDITURE
Ending Cash Balance
Equipment
Land
Transferto PublicArts
Acquisition Fund#117,200
Public Safety Building Project
1996 Bonds - Principal
1996 Bonds - Interest
Interfund Transfer for 1 % Arts
TOTALEXPEND.
Ending Cash Balance
Construction Projects
Transferto Const./Imprv.
Fund #112
SUBTOTAL
Ending Cash Balance
Construction Projects
SUBTOTAL
$114,230 $1,704,780
$6,435,430 $1,151,430
0 150,000
0 300,000
2,836,000 5,025,000
0 200,000
507,250 507,260
51,000 9,000
$10,230,993 $7,342,690
$763,190
$748,190
352,210
520,000
150,000
75,000
$1,256,400
$1,343,190
$390,940 $169,940
321,957 736,000
$712,879 $905,940
D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
CAPITAL IMPROVEMENTS - FUND 325
L.I.D. project is proposed for 1999.
PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326
In May,1996, the citizens of Edmonds overwhelmingly approved a $9.275 million public safety bond issue. The proceeds from this bond issue will
be used to construct anew police/courts building on the Civic Center campus, replace Fire Station #17 atthe Civic Center campus, and to replace
Fire Station #16on a yet to be determined site. This Special Fund was established as partof the City's 1997 Operating Budgetto facilitate the accounting
fordeveloping and constructing these new facilities. It is anticipated that most of the construction budget will be spent in 1999. Property tax revenues
from the special voted levy will be directly deposited into this fund for paying the annual debt payment on the Special Bond Issue.
COMBINED UTILITY CONSTRUCTIONIIMPROVEMENT - FUND 412
WATER PROJECTS 100
Project details for 1999 are shown in the 1999- 2000 Capital Improvements Program. Replacement Program projects are identified in the 1995 Water
Comprehensive Plan. Projects involve replacement of corroded and undersized lines throughout the City.
DRAINAGE PROJECTS 200
Funds generally for projects identified in the storm drainage basin studies and documented problems. Projectdetails for 1999 are shown in the 1999
-2000Capital Improvements Program. Perrinville Creek is a projectto design stream improvements to stabilize the creek channel in Southwest County
Park. Meadowdale improvements are projects identified in the Meadowdale drainage investigation project.
-159- D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
Revenue Revenue Budget
COMBINED UTILITY CONSTRUCTIONIiMPROVEMENT - FUND 412
SEWER PROJECTS 300
Beginning Cash Balance $90,000 $90,000
SUBTOTAL On nnn ton nnn
TREATMENT PLANT PROJECT - FUND 400
Capital Contributions
SUBTOTAL
TOTAL FUND 412 REVENUE $2,068,297 $2,344,130
$0 $5,000
$0 $5,000
COMBINED UTILITY BOND RESERVE - FUND 413
Beginning Cash Balance $2,162,965 $2,150,110
Transferfrom Combined Utility
Operating Fund #411 1,614,051 1,900,270
TOTALREVENUE
$3,777,016 $4,050,380
1998 1999
Expenditures Expend. Budget
Ending Cash Balance $90,000 $80,000
Projects 0 10,000
SUBTOTAL $90,000 $90,000
Projects $0 $5,000
TOTALEXPEND. $0 $5,000
TOTALEXPEND. $2,068,297 $2,344,130
Ending Cash Balance $2,150,110 $2,166,750
Debt Service:
Principal 900,000 1,220,000
Interest 726,906 663,630
TOTALEXPEND. $3,777,016 $4,050,380
-160- D:Pm6DatwCSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND} 412
SEWER PROJECTS300
Funds generally for projects identified in comprehensive plans and documented problems.
COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412
TREATMENT PLANT PROJECT 400
Rehabilitation of the old Lake BallingerPump Station meter($5,000).
COMBINED UTILITY BOND RESERVE - FUND 413
The Bond Cash reserve Fund was established to reserve funds to cover the 1977 Water/Sewer refunding bond, 1992 water/sewer refunding
bond, 1993 water/sewer refunding bond, and 1998 waterisewer refunding bond issue payments. Funds are transferred fromwaterand sewer
operations (Fund 411) to pay principal and interest due on the 1977,1988,1992 and 1993 bond issues, annual bond reserve for discounts on
the 1977,1988 and 1992 and 1993 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues.
Principal balance on 1977 issue as of January 1,1999- $410,000
Principal balance on 1992 issue as of January 1,1999- $6,890,000
Principal balance on 1993 issue as of January 1,1999- $2,600,000
Principal balance on 1998 issue as of January 1,1999- $2,370,000
-161- D:Pm6Data:CSrev99
Department; COMMUNITY SERVICES
Fund; OTHER
Dept. No,: 600
1998 1999
Revenue Revenue Budget
CAPITAL IMPROVEMENTS RESERVE - FUND 414
Beginning Cash Balance $1,269,832 $1,049,530
Intergovernmental 542,673 308,370
Interest Earnings 46,278 40,000
Doe Grant 51,503 0
TOTALREVENUE $1,892,286 $1,397,900
CEMETERY MAINTENANCE TRUST FUND - FUND 610
Beginning Cash Balance
$360,490
$384,720
ItemsforResale
7,766
4,100
Columbarium Sales
3,619
2,030
Interest Earnings
12,846
11,600
TOTALREVENUE $384,721 $402,450
Expenditures
Ending Cash Balance
Construction Projects
1998 1999 1
Expend. Budget
$1,049,530 $429,900
842,756 968,000
TOTALEXPEND. $1,892,286 $1,397,900
Ending Cash Balance $384,721 $402,450
TOTAL EXPENDITURE $384,721 $402,450
-162- D:Pm6Data:CSrev99
Department: COMMUNITY SERVICES
Fund: OTHER
Dept. No.: 600
NARRATIVE
CAPITAL IMPROVEMENTS RESERVE - FUND 414
The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatm ant, Disposal and Transport Services
and, among the Cityof Edmonds, the Cityof Mountlake Terrace, Olympic ViewWater and SewerDistrictand Shoreline WastewaterManagementDistrict.
The minimum amount is set at$1 00,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit
A of the Agreement, The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and
operation costs. All King Countycapital con tributions have been placed in this accountto meet the arbitrator's requirements thata portion of the "swap"
payment be used for capital projects.
CEMETERY MAINTENANCE TRUST FUND FUND 610
The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to provide an ongoing, stable source
offunding forthe long-term care and maintenance ofthe Edmonds Memorial Cemetery. No principal maybe expended from this fund. Revenuesources
are from a percentage of lot sales, burial fees, and other designated donations.
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R n
44c 1$T"
13UDGETING PROCESS
Incremental line -item process of budgeting has been utilized by the City of
Edmonds until this year. This process is functionally oriented (by department
and division) and focuses on justifying incremental increases by extrapolating
past spending. One of the major disadvantages is that when revenue
shortfalls occur, across the board cuts are made to achieve an affordable level
of spending.
Zero -base process of budgeting is program -oriented (by production and
service) which requires all production/service programs to compete for the
same scarce resources by breaking up the total budget into decision packages
(cost centers). A cost center is the smallest definable present unit of service,
activity, function or operation which contributes to the mission of the
organization. All decision packages (cost centers) are analyzed and ranked.
One of the major advantages is that only discrete, marginal decision packages
(cost centers) are trimmed to achieve an affordable level of spending. Also,
by having a prioritized ranking list of cost centers, they can be rationally
increased or changes as circumstances warrant.
The following pages illustrate zero -base budgeting.
P:Reports:99Budget:BudPro -170-
ZERO -BASE BUDGETING PROCESS
Step #1- Mayor authorizes distribution of budget packet which request expenditure
estimates.
Step #2 - Directors distribute budget packet to managers or prepare cost center
estimates.
Step #3 - Director reviews and approves each cost center estimate which is forwarded
to the Administrative Services Director.
Step #4 - Administrative Services Director reviews each cost center estimate for general
compliance with requirements.
Step #5 - Administrative Services Director updates 5 year revenue projections.
Step #6 - Budget Review Team reviews each cost center estimate and separates by
priority categories.
Step #7 - Budget Review Team schedules and meets with cost center director/manager
to finalize each cost center estimate.
Step #8 - Budget Review Team matches revenues and cost center estimates. Cost
centers will be funded at a level that are equal with revenues.
Step #9 - Mayor reviews the results with the cabinet.
Step #10 - Department and staff prepares the budget by individually keying in their cost
center estimates.
Step #11- City Council reviews and finalizes the Budget by adopting an ordinance.
P:Reports:99Budget:ZeroBase -171-
ZERO -BASE BUDGETING PROCESS
Administrative Department Division
Mayor Service Director Director Manager
#1-Request expenditure) #2-Distribute budget Distribute Prepare cost center
estimates packet packet or prepare cost estimates
canter estimates
!, r Prepare cost
Now center
estimates
#6-Review ,
each cost
center #4-Review each -Review & appro
estimate with Yes cost center Yes ; each
the Budget ~ estimate osl center estimat
Review No\ ;
Committed ,
#7-Review estimates
with cost center No
director/manager
Yes —
IF
IF Return cost — — — — — —
r center estimate
18-Prioritize & match #5-Prepare
expenditure estimates revenue
with revenues . estimates
Yes �. ~
��
#9•Review with #iD-Prepare
Cabinet & than submit Preliminary
to City Council i ' / Budget
#11-City '
Council
races'
-172-
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(supporting information)
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c:costctrt cNls
-177-
COST CENTER EXPENDITURE SUMMARY
BARS ACCOUNT LEVEL
BARS Account Cateaory I BARS Account Number 1 $ Amount 1
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c:costctrld/word 178
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COST CENTER EXPENDITURE SUMMARY
BAR ACCOUNT LEVEL
BARS Account Category
BARS Account Number
$ Amount
Salaries
001.000.340.514.30.11
$87,400
Overtime
001.000.340.514.30.12
500
Benefits
001.000.340.514.30.23
20,870
Supplies
001.000.340.514.30.31
6,120
Professional Services
001.000.340.514.30.41
13,930
Travel
001.000.340.514.30.43
270
Advertising
001.000.340.514.30.44
19,660
Repair/Maintenance
001.000.340.514.30.48
980
Misc./Membership
001.000.340.514.30.49
3,410
Equipment
001.000.340.594.18.64
700
TOTAL
$153,840
181
P:IBUDGET1Ctyclerk.xls\BARS Administration 10/26/98
.GLOSSARY OF TERMS
ACCOUNTING SYSTEM The total set of records and procedures used to record, classify, and report
information on the financial status and operations of an entity.
ACCRUAL BASIS Refers to the accounting of revenues and expenditures on the basis of when they
are incurred or committed, rather than when they are made or received.
APPROPRIATION Legal authorization, adopted annually, by the legislative body (City Council) to
make expenditures and obligate money for specific purposes. An appropriation is limited in the
amount and the period of time in which it may be expended.
ASSESSED VALUATION A determination of the value of real or personal property as a basis for
levying taxes.
BARS Budgeting, Accounting and Reporting System. Refers to the accounting rules established by
the State Auditor's office.
BEGINNING FUND BALANCE An account used to record estimated and actual resources available
for expenditure in one fiscal year because of revenues collected in excess of the budget and/or
under -expenditure of the budget.
BENEFITS The City provided employee benefits such as retirement, workers compensation, life
insurance, medical insurance and dental insurance.
BOND A certificate obligating the payment of a specified sum of money which includes the principal
or face value, plus interest, to be computed at a specified rate on a specified date or dates in the
future or the maturity date(s).
BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed revenue, or means of financing the expenditures.
BUDGETARY BASIS This refers to the basis of accounting used to estimate financing sources and
uses in the budget. This generally takes one of three forms: cash, modified accrual, or accrual.
CAPITAL IMPROVEMENT PLAN CIP A plan which prioritized and schedules proposed capital
construction projects and major equipment acquisition.
CAPITAL PROJECTS Projects which purchase or construct capital assets. Typically a capital
project encompasses a purchase of land and/or the construction of a building or facility.
CAPITAL PROJECT CONSTRUCTION FUNDS A type of fund which accounts for major general
government construction projects financed by long-term general obligations or other financing.
CASH BASIS ACCOUNTING The method of accounting where revenues are recorded when
received and expenditures are recorded when paid.
182
cAermsMord
Glossary of Terms Page 2
COUNCILMANIC BONDS Intermediate to long-term debt instruments issued by City Council
authorization. By state law, the maximum amount of councilmanic bonds which may be sold is equal
to 1.5 percent of the City's assessed valuation.
DEBT SERVICE The process of accumulating resources for and making payment of long-term debt
principal and interest.
DEPARTMENT An organizational or budgetary unit which may be found within City funds. Each
department serves a specific function as a distinct organizational unit of government, having budget
accountability. An example is the Finance Department within the General Fund.
ENCUMBRANCE The commitment of funds for goods or services that are chargeable to an
appropriation unit and for which all or a part of the appropriation unit is reserved.
ENTERPRISE FUNDS A type of proprietary fund which contains activities which are operated in a
manner similar to private businesses. In Edmonds the Enterprise Funds account for the City's
utilities.
EXPENDITURE An outlay of current resources for goods and services. Expenditures reduce the
remaining budget authorization (appropriation) available.
FUND Governmental accounting systems are organized and operated on a fund basis. A fund is an
independent financial and accounting entity with a self -balancing set of accounts in which financial
transactions relating to revenues, expenditures, assets and liabilities are recorded. Funds are
established to account for the use of restricted revenue sources and to carry on specific activities or
pursue specific objectives. Funds may be established by State constitution, State statute, or City
ordinances.
FUND BALANCE Fund equity (the difference between revenue and expenditures) in a given
accounting period. In the budget, part of fund balance may be designated and appropriated as a
resource to support the fund expenditures.
GENERAL FUND The fund used to account for the receipt and expenditure of general governmental
revenues such as taxes, fees for service and state -shared revenues that are not earmarked for
specific functions. The general fund accounts for services customarily provided by general purpose
local governments, including fire and police protection, park and recreation facilities, land use
planning and the administrative and support services associated with these activities.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the
issuing government are pledged.
GRANTS A contribution of assets (usually cash) by one governmental unit or other organization to
be used or spent for a specified purpose, activity, or facility. Typically, these contributions are made
to local governments from the State and Federal governments.
INTF_RFUND TRANSFERS Amounts transferred from one City fund to another
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INTERGOVERNMENTAL Referring to activities or transactions (contracts, grants etc.) occurring
between government jurisdictions (e.g., cities and counties) such as "intergovernmental revenue."
INTERNAL SERVICE FUNDS A type of proprietary fund which accounts for the goods and services
which are provided as internal services of the City; includes equipment rental.
LEOFF Law enforcement officers and firefighters retirement system.
LEVY RATE The rate at which taxes, special assessments or service charges are imposed. For
example, the real and personal property tax levy is the rate at which property is taxed per $1,000
assessed valuation.
LICENSES AND PERMITS Charges for the issuance of licenses and permits. Licenses are required
by municipalities for selected trades, occupations and other activities for regulatory purposes.
Permits are issues to aid regulation of new business activities.
MODIFIED ACCRUAL ACCOUNTING A basis of accounting in which expenditures are accrued but
revenues are accounted for on a cash basis. This accounting technique is a combination of cash
and accrual accounting since expenditures are immediately incurred as a liability while revenues are
not recorded until they are actually received or are "measurable" and "available for expenditure."
NON -DEPARTMENTAL The department designation assigned to budgets that provide for
performance of work or purchase of goods that cross or transcend departmental lines.
OBJECT (OF EXPENDITURE) The budget accounting term for the previously used "line item"
budget level. The lowest level of detail used in the budget to designate the item or service to be
purchased or obtained as the result of an expenditure, e.g., postage, printing, etc. (i.e., the budget
hierarchy is: Fund, Department, Program, Object/Line Item).
PERS Public Employees Retirement System.
PRELIMINARY BUDGET The recommended and unapproved City budget submitted to the City
Council and public by November 1.
PROGRAM The State's Budgeting, Accounting and Reporting System (BARS) requires that a
uniform system of classification be used by government entities. It is a level of detail used in the
budget to classify expenditures according to the type of function or activity they support, e.g.,
administration, treasury, security of person and property, etc. (i.e., the budget hierarchy is: Fund,
Department, Program Object/Line Item).
PROPRIETARY FUND A fund used to account for operations that are financed and operating in a
manner similar to business enterprises. Such a fund is established as a self-supporting operation
with revenues provided principally from fees, charges or contracts for services.
REGULAR LEVY The portion of the property tax which supports the General Fund.
RESERVE A segregation of assets to provide for future use toward a specific purpose.
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RESOURCES The dollars available for appropriation, including estimated revenues, interfund
transfers and in some cases, a beginning fund balance.
REVENUE Income received by the City to support programs or services to the community. In
includes such items as taxes, fees, user charges, fines, forfeits, interest income and miscellaneous
revenue.
REVENUE BONDS Long term debt instruments. They are issued based on future anticipation of
specific revenue resources.
SPECIAL LEVY Separate property tax levies authorized by the voters for specific purposes.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources
that are legally restricted to expenditures for specified purposes.
TAX BASE The wealth of the community available to be taxed by various forms of City taxes.
Commonly thought of as the assessed value of the community.
TRUST AND AGENCY FUNDS A type of fiduciary fund which accounts for funds held by the City as
a trustee.
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