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F 1' Y I `d l 1 T. �. �.•. =j I .2., ll� . f �' f.! _ _ 111_ •. j.-� 1N_ 1 �!'i r� �. 7•� �T ri i-1 - . r ff• T,•. f �•-` 1- r j 11 r yC l = 1 [ •i;~ il. {f`7 r - •r _' •�. -� • I _ � �r.■ ys•� [ 5 � � .:• '-• it �1r�'��: I• 1 . �. J � •� 1• - I J •-• �� ► LL- I �- 1 - Y J - r IN WINO; � prepared by Administrative Services Department for fiscal year January 1 to December 31, 2000 CITY OF EDMONDS GARY HAAKENSON MAYOR CITY HALL THIRD FLOOR 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • (425) 771-0247 • FAX (425) 771-0252 OFFICE OF THE MAYOR 1 n c I1 nuary 3, 2000 City Council City of Edmonds 121 Fifth Avenue N. Edmonds, Washington 98020 To the Members of the City Council and Citizens of the City of Edmonds: OVERVIEW The year 2000 budget process presented us with many challenges and opportunities. Former Mayor Barbara Fahey directed the budget efforts during her final year in office and continued the practice of preparing individual department budgets on a cast -center basis using a modified zero -base method. Councilmember Michael Plunkett served on the Budget Review Committee and helped Mayor Fahey prepare the preliminary Budget. Our approach to the budget process was significantly affected by the uncertainty of the outcome of Initiative 695, a citizen -based initiative that called for elimination of the State of Washington's motor vehicle excise tax (MVET). The initiative also instituted a requirement that any future revenue increases be subject to voter approval. MVET is a state -shared revenue source that provided funding to the City in the form of public safety and criminal justice support and sales tax equalization. The City's budget process began in September, well in advance of I-695's election date of November 2, 1999. In compliance with statutory requirements, the preliminary budget was submitted to the City Council on November 1, 1999. This budget proposal included departmental expenditure requests that reflected status -quo service levels and revenue projections that assumed no impact from I-695. After the initiative passed on November 2, the Mayor and staff revised the preliminary budget to reflect the loss of state -shared revenues and presented a contingency plan to reduce the anticipated $2.9 million shortfall between annual revenues and expenditures within the General Fund. After numerous public budget work sessions and formal public hearings, the City Council adopted a year 2000 budget that continues the basic City services, of public safety and transportation, as well as a number of other services that Edmonds' citizens value and expect from their local government. The adopted budget contains several revenue enhancements and approximately $1.1 million in departmental expenditure cuts. Specific information regarding these revenues and expenditure reductions is discussed later in this letter. Incorporated August 11, 1890 • P:Reports:00budget:BudN1es Sister City - Hekinan, Japan January 3, 2000 Edmonds City Council and Citizens Page 2 STATE OF THE ECONOMY - 1999 During the 1999 budget process, the City's General Fund revenues were projected assuming several negative impacts to the local economy. Among these were international financial turmoil, weak stock prices, and uncertainty regarding Boeing employment levels, all of which were expected to result in a substantial slowdown in economic growth during the year. This prediction did not materialize. Instead, high consumer confidence levels and business inventory expansions contributed to continued economic growth throughout the year. Several construction projects were undertaken during 1999 that boosted the City's sales tax revenues. As a result of the favorable economic environment, the City ended 1999 with a significant General Fund cash balance of approximately $1.5 million to carry forward into 2000. STATE OF THE ECONOMY - 2000 For the year 2000, growth in Washington is again expected to slow down, based primarily on an anticipated cutback in consumer spending. Employment growth in Washington has been falling from 4 percent in 1998 to 2 percent in 1999 and is expected to fall to 13 percent in 2000. This trend places downward pressure on the rate of growth of personal income and consumption. The City of Edmonds' economy is based primarily on retail and service activity, health care, and waterfront activity. An expected downturn in consumer spending will have a negative impact on sales tax revenues generated by the business community. Additionally, the City is an upper -middle income residential community with extensive waterfront and water -view residential property. Because of the absence of a large industrial and commercial base, the City is heavily dependent on property taxes as the main funding mechanism for providing services to residents. In fact, property taxes comprise over 41 percent of the City's General Fund revenues. The City's reliance on property tax and sales tax is now compounded by the loss of state - shared revenues due to the passage of I-695. Not only did the initiative eliminate $1.4 million in revenue from the General Fund, it has also effectively frozen property tax revenue at the 2000 levy amount P:Reports: 00budget: B udMes January 3, 2000 Edmonds City Council and Citizens Page 3 THE CITY'S 2000 GENERAL FUND BUDGET AND SERVICE LEVELS In order to cope with the effects of I-695, the City took aggressive steps to increase income and reduce expenditures wherever possible. The 2000 budget for the General Fund includes the following revenue enhancements: For several years, the City had not levied the full amount of general property tax allowed under state law. Because of the severity of the revenue loss from I-695, the City Council voted to recapture a portion of the City's banked property tax levy capacity. This one- time -only option allowed the City to generate $566,320 in property tax revenue to partially offset the loss of state -shared revenues. New revenue sources in the form of a sewer utility tax and non-resident business license fees were also instituted. A new permittingibuilding user -fee structure was implemented to ensure that the full costs associated with these programs are recovered. Total General Fund revenues for the year 2000 are projected at $20,916,400. On the expenditure side, each General Fund department prepared a listing of program reductions originally totaling $2.1 million. After examining the impacts on program service levels, the City Council adopted a General Fund budget that incorporated $1.1 million of departmental reductions. The reductions were spread among all General Fund functions as follows: P: Reports: 00b udget: BudMes January 3, 2000 Edmonds City Council and Citizens Page 4 Budget cuts of $1.1 million result in a 5 percent overall reduction in General Fund requested expenditures. Because the preliminary budget represented a status quo service level budget, the public will experience some service reductions in 2000. Among these are three fewer firefighters, two fewer patrol officers, and reduced amenities within the parks and recreation area. Total General Fund expenditures for the year are budgeted at $21,390,292. The combination of $1.3 million in increased revenues and $1.1 million in reduced expenditures, coupled with the usage of $500,000 of beginning cash balance results in a balanced budget for the year 2000. However, 2001 and 2002 will present another set of challenges to the City. During the coming year,/ have instructed staff within all departments to review all vacancies that occur during the year and to reexamine service levels in preparation for further budget reductions in the next two budget cycles. During the year, we will also examine several of the City's contractual obligations including library, advanced life support, and central dispatch services for possible cost reductions and/or new revenue sources. OTHER FUNDS The City maintains 39 funds in addition to the General Fund. The most significant among the remaining 39 is the Combined Utility Fund. For 2000, service levels will be maintained without the need for rate increases in water, sewer, or stormwater. However, staff has identified that rate increases in these areas will be needed beginning in 2001. P: Reports:00b udge t: B udM es January 3, 2000 Edmonds City Council and Citizens Page 5 This budget also contains the revenues and expenditures anticipated for the City's various capital funds. Among these are the Public Safety Building fund and the Real Estate Excise Tax Fund. The 2000 City budget for all funds reflects expenditures of $51.9 million, balanced by revenues of $42.6 million and beginning cash of $9.3 million. CONCLUSION The City of Edmonds is a city of traditions, stability, vision, innovation, caring, and involvement. It is these qualities that will assist us in this new, post I-695 era. The coming years will be challenging for City staff, as well as the entire community, as we struggle to prioritize City services and identify ways to continue to provide them. As Mayor, I urge citizens to become involved early this year to help shape your government. Sincerely, Gary Haakenson Mayor P: Reports: 00budget: BudMes L r. T-7 n ',� c. 189v able of Contents Topic Page Number Listingof Officials.................................................................................................................... I Boardsand Commissions........................................................................................................ II BudgetOrdinance..................................................................................................................III BudgetSummary ................................................................................................................. VII ReadersGuide to the Budget.............................................................................................. VIII BudgetProcess.................................................................................................................... XII FundListing....................................................................................................................... XIII GeneralFund Revenue............................................................................................................. I General Fund Expenditure Summary....................................................................................... 6 LEGISLATIVE 100 ExpenditureSummary..................................................................................................... 7 Administration................................................................................................................. 8 Community Request Grants Fund 019..........................................................................10 ContingencyFund 119........................................................................,.........................10 MAYOR'S OFFICE 200 ExpenditureSummary...................................................................................................12 Administration...............................................................................................................13 HumanResources.................................................................................4............4........4.13 MunicipalCourt ...................................................................................................4........15 SelfInsurance Medical Fund 520..................................................................................19 Sister City Commission Fund 623...............................................................................4.19 ADMINISTRATIVE SERVICES 300 ExpenditureSummary ................................................................................................... 21 Administration............................................................................................................... 22 FinancialServices.......................................................................................................... 22 InformationServices..................................................................................................... 24 CityClerk...................................................................................................................... 26 City Attorney ....................... .............................................................................. ............ 28 Non-Departmental........................................................................................................ 30 P: Reports: 00Budgt:TabOfCon able of Contents Topic Page Number ADMINISTRATIVE SERVICES 300 - Cow'd Cumulative Reserve/General Fund 002......................................................................... 34 Emergency Financial Reserve Fund 006....................................................................... 34 Travel/Training & Equipment Fund 008....................................................................... 34 LEOFF — Medical Insurance Reserve Fund 009........................................................... 34 Hotel/Motel Tax Fund 120............................................................................................ 36 Employee Parking Permit Fund 121............................................................................. 36 SpecialLibrary Fund 621.............................................................................................. 36 POLICE 400 ExpenditureSummary ................................................................................................... 38 Administration............................................................................................................... 39 RecordsManagement................................................................................................... 41 Investigation.................................................................................................................. 41 Patrol............................................................................................................................. 43 SpecialOperations....................................................................................................45 K-9 Unit........................................................................................................................ 45 CrimePrevention.......................................................................................................... 47 YouthServices ....................................... :...................................................................... 47 Training......................................................................................................................... 49 OrdinanceEnforcement................................................................................................ 49 Traffic............................................................................................................................ 51 PropertyManagement............................................................................................... 53 ReserveUnit................................................................................................................. 53 Security......................................................................................................................... 55 Criminal Justice Activity Fund 007...........................................................................I... 67 DrugEnforcement Fund 104........................................................................................ 65 FIRE 500 ExpenditureSummary ................................................................................................... 69 Administration............................................................................................................... 70 FireSuppression........................................................................................................... 70 Fire Prevention & Investigation.................................................................................... 72 Training......................................................................................................................... 76 Reserves........................................................................................................................ 76 Emergency Medical Service.......................................................................................... 78 Accumulative Reserve Fire/Medical Aid Vehicles Fund 005........................................ 84 Firemen's Pension Fund 617......................................................................................... 84 P: Reports: 00 B udgt: Tab OfCo n able of Contents Topic Page Number COMMUNITY SERVICES 600 Administration............................................................................................................... 86 DEVELOPMENT SERVICES 600 ExpenditureSummary ................................................................................................... 90 Administration............................................................................................................... 91 Center....... ..................................................................................................................... 93 Planning..............................................................................................I.......................1- 95 BuildingInspection....................................................................................................... 97 Engineering..................................................................................................................99 Off -Street Parking Fund 124.......................................................................................101 PARKS AND RECREATION 600 ExpenditureSummary ................................................................................................103 Administration................................................................................. ........................104 RecreationServices .....................................................................................................104 ParksMaintenance......................................................................................................108 Municipal Arts/Public Arts Acquisition Fund 117......................................................110 MemorialTree Fund 118............................................................................................110 Edmonds Youth Scholarship Fund 122....................................................................... 112 Tourism Promotional (Arts Commission) Fund 123................................................... 112 GiftsCatalog Fund 127............................................................................................... 112 Cemetery Improvement Fund 130.............................................................................. 114 Cemetery Maintenance Trust Fund 610...................................................................... 116 PUBLIC WORKS 600 ExpenditureSummary 118 ................................................................................................. Administration.............................................................................................................. 119 FacilitiesMaintenance .................................................................................................121 StreetFund 111 ...........................................................................................................123 CombinedUtility Fund 411.........................................................................................133 DrainageDivision................................................................................................135 WaterDivision......................................................................................................141 SewerDivision......................................................................................................145 TreatmentPlant Division.......................................................................................155 EquipmentRental Fund 511........................................................................................149 P: Reports: 0OBudgt:TabOfCon able of Contents Topic Page Number CAPITAL PROTECTS 600 Combined Street Construction/Iinprovement Fund 112............................................. 159 Multimodal Transportation Fund 113.........................................................................161 Street Beautification Fund 114...................................................................................161 Underground Wiring Fund 115...................................................................................161 Building Maintenance Fund 116.................................................................................161 Park Acquisition/Improvement Fund 125...................................................................163 SpecialCapital Fund 126............................................................................................163 HUDBlock Grant Fund 191.......................................................................................163 Capital Improvement Fund 325.......... ........................................................................ Public Safety Building Construction Fund 326...........................................................165 165 Combined Utility Construction/Improvement Fund 412............................................. 165 Combined Utility Bond Reserve Fund 413.................................................................167 Capital Improvements Reserve Fund 414...................................................................167 Proposed 2000-2001 Capital Improvements Program................................................169 APPENDIX Glossary of Terms P: Reports: 00Budgt:TabOfCon of Edmonds -A Development Services • Planning • Building • Engineering • Permits Organization Chart Electorate Council Mayor Municipal Court Court Administrator Community Services • CIP Admin. • Special Assist. to Mayor • Community Relations • Special Projects Coordination Public -A F Works • Facilities • Streets • Water and Sewer • Equipment Rental • Treatment Plant Administrative Services • Accounting • Info. Services • City Clerk Parks and Recreation • Parks Maintenance • Recreation • Cultural Arts • Cemetery Human Resources • Employment • Training/Dev. • Labor Relations • Salary/Benefit Administration • Civil Service/ Disability Board • Self -Ins. Med. Plan Police Department • Investigation • Patrol • Other Services Fire Department • Suppression • Prevention • Emerg.Med.Serv. Note: All eight Directors report to the Mayor. Community Services, Administrative Services, and Human Resources provide support to all other departments as well as the community. Budgets for Mayor's Administration, Human Resources, and Municipal Court are reported in the Mayor's section of the budget. P: Reports:00Budgt:OrgChrts:City L n,C E D A, r.17 c. 189" p fficials List Elected Mayor..........................................GARY HAAKFNSON City Council President ......................................................TOM MILLER City Council..................................................CHRIS DAVIS DAVE EARLING DAVID ORVIS LORA PETSO MICHAEL PLUNKETT JIM WHITE Appointed Administrative Services Director ............................................... PEGGY HETZLER Community Services Director vacant Development Services Director .......................................................RAY MILLER Fire Chief ..................................................TOM TOMBERG Human Resources Director.................................................BRENT HUNTER Parks and Recreation Director.................................................ARVILLA OHLDE Police Chief ..................................................ROBIN HICKOK Public Works Director ......................................................NOEL MILLER CityClerk ...................................................SANDY CHASE City Engineer........................................................JIM WALKER Planning Manager ............ ............................................ROB CHAVE Wastewater Treatment Plant Manager......................................................STEVE KOHO Municipal Court Judge............................................STEPHEN CONROY P: Reports:00Budgt: Depts:Officials -I- oards and Commissions Architectural Design Board Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four years. The Board meets on first and third Wednesdays at 7 p.m. Library Board Members appointed by the Mayor. Term length is five years. The Board meets on the third Monday of every other month at 7:00 p.m. Arts Commission Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four years. The Commission meets monthly on the first Monday at 6 p.m. Paid Firefighters Pension Board The Mayor, City Clerk, and Administrative Services Director serve as permanent members of this board with two regularly -employed firefighters elected by secret ballot of the firefighters. Term length for the firefighters is two years. CemeteryBoard Members appointed by the Mayor. Four year term length. The Board meets third Thursdays at 4 p.m. Planning Board Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four years. The Board meets second and fourth Wednesdays at 7 p.m. Civil Service Commission Members appointed by the Mayor. Six year term length. The Commission meets first Mondays at 7 p.m. Sister City Commission Members appointed by the Mayor, subject to confirmation by the City Council. Term length is three years. The Commission meets the fourth Mondays at 7 p.m. Disability Board The Board includes two members of the City Council appointed by the Mayor; one firefighter elected by the Fire Department; one law enforcement officer elected by the Police Department; and one Edmonds resident appointed by the other four Boardmembers. The Board meets on the 3rd Thursday of each month at 8 a.m. P: Reports:00Budgt: Depts: Boards -II- 0006.030.004 WSS/gjz 10/28/98 ORDINANCE NO.3284 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2000, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 2000, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 2000, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and WHEREAS, the City Council did meet on November 16, 1999 which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for {WSS414553.DOC;1/00006.030004/} -1 1 1= the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 2000, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. The Finance Director is authorized to include year-end cash balances in the final budget document as determined at the close of the fiscal year. Section 2. A complete copy of the final budget for 2000, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. Section 4. The Mayor or her designee is hereby requested and required as a condition of approval of the 2000 budget and future annual budgets to prepare monthly a report for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue projections approved in the annual budget. This report shall conform to the City Council designated format established in 1994. {WSS414553.DOC;1/00006.030004/} --IV- Section 5. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 2000. APPROVED: j �� � � V�, IS,III MAYOR BARB"ARA S. FAH"EN7` ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITS TORNEY. BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: 12/03/1999 PASSED BY THE CITY COUNCIL: 12/07/1999 PUBLISHED: 12/12/1999 EFFECTIVE DATE: 01/01/2000 ORDINANCE NO. 3284 { WSS414553.DOC;1 /00006.030004/} - U - SUMMARY OF ORDINANCE NO. 3284 of the City of Edmonds, Washington On the 7th day of December, 1999, the City Council of the City of Edmonds, passed Ordinance No. 3284. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2000, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 8ch day of December, 1999. CITY CLERK, SANDRA S. CHASE { W SS414553.DOC;1/00006.030004/1 -VI- EXHIBIT A BUDGET SUMMARY 2000 2000 2000 FUND FUND BEGINNING + REVENUE - EXPENDITURES = ENDING NO. DESCRIPTION CASH CASH 001 General Fund $1,528,700 $20,916,400 $21,390,290 $1,054,810 002 Cumulative Reserve/Gen. Fund 236,350 0 0 236,350 005 Reserve Fire/Aid Vehicle Fund 517,200 131,000 260,320 387,880 006 Emergency Financial Reserve Fund 1,333,900 150,000 0 1,483,900 007 Criminal Justice Activity Fund 343,100 499,980 514,780 328,300 008 Travel/Training & Equipment Fund 3,800 137,130 137,130 3,800 009 LEOFF-Medical Insurance Reserve Fund 204,500 10,000 0 214,500 019 Community Request Grants Fund 0 0 0 0 104 Drug Enforcement Fund 50,350 47,670 57,350 40,670 111 Street Fund 346,850 914,720 1,062,940 198,630 112 Combined Street Const./Imprv. Fund 2,059,500 732,000 1,980,120 811,380 113 Multimodal Transportation Fund 48,680 516,310 535,000 29,990 114 Street Beautification Fund 11,850 500 0 12,350 115 Underground Wiring Fund 90 0 0 90 116 Building Maintenance Fund 218,800 58,040 202,040 74,800 117 Municipal Arts Fund 134,000 55,990 140,070 49,920 118 Memorial Street Tree Fund 12,650 1,000 1,000 12,650 119 Council Contingency Fund 121,250 0 0 121,250 120 Hotel/Motel Tax Fund 39,600 61,240 62,000 38,840 121 Employee Parking Permit Fund 24,950 4,500 500 28,950 122 Youth Scholarship Fund 10,050 5,000 5,000 10,050 123 Tourism Arts Comm. Promotional Fund 21,200 17,100 24,050 14,250 124 Off Street Parking Fund 124,100 38,000 93,600 68,500 125 Park Acquisition/ImprovementFund 1,356,800 743,000 1,485,500 614,300 126 Special Capital Fund 490,750 730,000 559,560 661,190 127 Gift Catalog Fund 95,550 4,250 1,000 98,800 128 City Enterprise Fund 7,500 0 0 7,500 130 Cemetery Improvement Fund 267,850 137,800 340,920 64,730 325 Capital Improvement Fund 2,708,260 81,250 2,678,000 111,510 326 Public Safety Building Construction Fund 2,744,400 1,036,250 3,245,610 535,040 411 Combined Utility Operation Fund 2,528,000 9,485,880 10,128,290 1,885,590 412 Combined Utility Const./Imprv. Fund 1,429,200 1,105,000 1,846,000 688,200 413 Combined Utility Bond Reserve Fund 1,734,500 1,614,980 1,625,610 1,723,870 414 Capital Improvements Reserve 1,322,000 658,000 665,000 11315,000 511 Equipment Rental Fund 2,066,400 802,000 1,035,920 1,832,480 520 Self -Insurance Medical Fund 387,700 1,788,960 1,745,200 431,460 610 Cemetery Maintenance Fund 409,100 26,300 0 435,400 617 Firemen's Pension Fund 517,650 52,000 29,000 540,650 621 Special Library Fund 8,750 390 0 9,140 623 Sister City Commission Fund 10,350 26,650 31,200 5,800 TOTALS $25,476,230 $42,589,290 $51,883.000 $16,182,520 - VII - P:\BUDGEIIEXPENSE\2000\Exbta00 As rl ')7c. 189v Police Department • Due to Initiative 695 budget cuts, the Police Department will be working with two less officers in the year 2000 (compared to 1999). • Effective January 1, 1999, the legal limit while driving under the influence (DUI) of alcohol and/or drugs changed from .10 to .08. Those charged with a DUI are trans- ported to jail and held without bail until arraignment. • The Edmonds Police Department will be- come the first "Nationally Accredited Agency" in Snohomish County in 2000. • Car prowls are Edmonds number one theft problem. Our K-9 unit had 128 applications in 1999. Of those, 53 suspect apprehen- sions occurred (20 were felonies). Thi is over 40-percent higher than the K-9 unit has ever achieved. In 1999, the Building Division conducted 3,150 building inspections, performed plan reviews on 960 permit applications, and received 330 citizen complaints. Visit Edmonds' Website You can find lots of interesting information on the City of Edmonds website. Go to http: // www.ci.edmonds.wa.us and access the particu- lars on City Council minutes, events, job W opportunities, and more. Or visit Virtual Ed- monds to view a three-dimensional computer model of downtown. Planning to Cut Down a Tree? Some areas in Edmonds are required to obtain a permit prior to tree removal. Before you cut down a tree on your property, please call the City's Planning Division at (425) 771-0220 to determine if you need a tree removal permit. Generally, sites that require permits include steep slopes, properties capable of subdivision, and areas adjacent to streams and wetlands. P: Reports:00Budgt:.CommPro Fire Department Fire Depart- ment Administra- tion is located on the third floor of City Hall. Four staff cars are used by the Fire Chief, Assistant Chief, Fire Marshal, and Fire Inspector. Edmonds Fire Department provides contract services to the City of Woodway and the Esperance area in unincorporated Snohomish County. A network of agencies, including Stevens Hospital and Snohomish County Fire District, and the Cities of Edmonds, Lynnwood, Mount- lake Terrace, and Shoreline, provide fire and emergency medical care in southwest Snohom- ish County. The service providers mutually agree that, regardless of jurisdiction, the personnel and equipment nearest to an incident will be dis- patched. This system ensures the best level of service for all people who visit, travel, or reside in the area. The Fire Prevention Division operates the Department's Inspection Program. They per- form over 1,400 annual inspections of busi- nesses and multifamily residences. In 1999, the Edmonds Fire Department responded to 3,978 calls for assistance. The Edmonds Fire Department has three fire stations staffed 24-hours per day, every day, with at least one officer and two firefighters. The three fire stations and equipment are located at: Station #16 - 8505 Bowdoin Way 1998 1,500 gpm pumper 1994 aid unit • Station #17 - 275 6th Avenue North 1991 1,500 gpm pumper 1992 aid unit 1969 snorkel; to be replaced in 2000 • Station #20 - 23009 88th Avenue West 1998 1,500 gpm pumper 1993 aid unit 1982 1,500 gpm reserve pumper Fourteen sewage lift stations pump to the Wastewater Treatment Plant. The stations are maintained weekly by Public Works sewer staff. The City has four water reser- voirs (two concrete, two steel tanks), which are cleaned every three years. The reser- voirs hold 7.5 million gallons of water. The sewer staff videotapes (TVs) about 30 miles of sewer pipe every year (TVing detects cracks, faults, and blockages inside the line). This method of preventative maintenance has considerably reduced line breaks, sewer backups, and claims for damages against the City. P:Reports:00Budgt: ConnnPro ommunity Profile You Have a Direct Line to City Hall The Citizen Liaison Program is part of the City's efforts to build positive relationships between its citizens and their government. The program is designed to provide a reliable point of contact to answer questions, access services, or assist in problem resolution. It was established to ensure every person contacting the City receives the best service possible. You can contact the Citizen Liaison in three ways: • Call (425) 775-7741 to talk directly to the Citizen Liaison, • Fax the Citizen Liaison at (425) 771-0252, or • Access the City's website. Click on Depart- ments, then you will find Citizen Liaison listed under Mayor's Office. If someone knocks on your door to sell a product or service, ask to see their City of Edmonds Solicitor's License. The City Code requires door-to-door solicitors to carry the license. If you doubt the seller's credentials, you may check with the City Clerk's Office or the Police Department. The City currently issues approximately 1,800 business licenses, which include businesses located in commercial districts and at home. Where Does It All Go? Out of the property taxes you pay as an Edmonds landowner, only 23-percent make it into City coffers. The rest is dispersed to the Port of Edmonds, Snohomish County, Stevens Hospital, and schools as follows: Percent - City (special) 1.6 - City (EMS) 3.4 - City (regular) 18.0 23.0 - Port 1.7 - County 11.1 - Hospital 2.8 - Schools (local) 35.8 - Schools (state) 25.6 TOTAL 100.0 Each year the City of Edmonds subsidizes various outside agencies within the City. In 1999, the following amounts were paid to outside agencies from the general fund: - Edmonds Alliance for Economic Development 15,000 - South County Senior Center 35,000 Additional subsidies were paid out of 1999 hotel/motel taxes to: - Edmonds Alliance for Economic Development 45,420 - Snohomish County Visitors Bureau 6,000 P:Reports: 00Budgt: ConuI]Pro ommunity Profile. Treatment Plant Receives National Recognition n ses are aP proxi- ' In I998 sand I999, the City of Edmonds Treatment Plant won a National Environ:- Inental Protection Award, and Avo State Department of Ecology' awards for excel- lence in operations and permit compliance. Approximately 52-percent of the Treatment Plant's operating costs are shared with other local agencies that breakdown of expenses follows: An estimated br Pew nt - Mountlake Terrace 2223 - King County - Olympic View Water/Sewer 10 District - Shoreline Wastewater 7 Management District The Treatment Plant serves a population of approximately 80,000. It receives power from two different electrical substations, iisase one should fail. An emergency generator an added safeguard in the event that PUD sources fail. The Wastewwater Treatment Plant pays $346,000 per year for the following utilities: 9W - Electricity 241,00035,000 . -Diesel 9,700 - Natural gas 56,000 - Ash disposal 4,300 - Water The Plant's chemica1 expe mately $104,0Q0 per year: TORTIR Each year, the Plant treats a daily average of eight million gallons of sewage. About 500 tons of incinerator at d�the annuallyt's Pnmary The ash i sy product, are gener hauled to a local solid waste transfer station for -I on-zt of about $56,000. alsposal at all - - Solids dewatering aid 53,000 - Disinfectant 15 ,00 - Dechlorination ,000 12,000 - Odor control All Plant operators are required to main- tain two different State -issued certifica- tion licenses. • A discharge permit, required by the State Department of Ecology to pump treated water into Puget Sound, costs the City $50,000 each year. • Visit the Treatment Plant on the Internet. Learn more about each plant process, as well as State responsibilitiess direMay ctly at access the Plant's homepag Y ht1p:11www-w-ww.com1edmonds, or through the City's website at http:11 www.ci.edmonds-wa.us. For individual and group tours, call the Treatment Plant at (425) 771-0237 P :Reports:00Budgt: COn1r17Pr0 ommunity Profi Parks, Recreation & Cultural Services Parks, Recreation and Cul- tural Services provides fun for the entire community. The t Frances Anderson Center has been a learning and leisure center since 1891. Half of the Center is leased to tenants who provide recreational (ballet, sculp- ture, martial arts, etc.) and children's activities (Montessori, SnoKing Youth Club, etc.). Edmonds' 20 parks total 231 acres. Between April and September, over 260 rentals were provided to groups at City Park, which is the most popular and the oldest park, with commu- nity use recorded before the 1930s. Call (425) 771-0230 after February 7th to reserve a shelter. Dogs can play off -leash at the ` sound end of Marina Beach (don't forget your pooper scooper and bag). Dogs are also allowed in designated areas of Yost, Sierra, Pine Ridge, Maplewood, City, Mathay-Ballinger, and Seaview Parks; leash and scoop laws are in effect. Last summer, over 4,000 people enjoyed the seven Sunday Concerts in the Park and Thursday Family Concerts. Park concerts attract residents and visitors of all ages. The Arts Commission sponsored the 14t' Annual Write on the Sound Writers' Confer- ence, which brought together over 180 writers from the greater Northwest region to participate in 32 different sessions. In 1999, 36 community young people (13-to-16 years old) volunteered more than 5,200 hours to help over 450 younger children registered in Summer Day Camps, Preschool, and swim lessons. Forty-two children received Youth Scholarships; most of the funds were raised by other children! The City's flower program — hanging baskets and corner parks — will cost approximately $60,000 in 2000, including labor. The Edmonds Arts Festival Foundation gave the City $75,000 for the new public art to be installed at Fifth and Main in 2000. The project includes road surface designs, pavement inlays, a metal gazebo and enhanced fountain, and a new bench. Other interesting information: • Active middle-aged and older adults who participate in an exercise program have higher levels of perceived physical ability and life satisfaction. • How about going to the playground and letting the children play? Strength, coordi- nation, and self-confidence are developed. • A child develops social and problem - solving skills, and creativity through early play experiences. A more active lifestyle becomes self-reinforci►sg as a renewed energy a+sd spirit propels you to still more fun. P:Rep0rts:00Budgt: CommPro Award -Winning Records Storage 'n 1999, Records Management of the City Clerk's Office processed 604 boxes of files and information: 287 boxes were archived, 203 boxes were legally de- stroyed, and 114 boxes were microfiled. For their efforts, the City Clerk's Office re- ceived two awards in 1999: a Records Man- agement Award from the International Institute of Municipal Clerks, and the 1999 Municipal Achievement Award from the Association of Washington Cities. pC o0c Let It Snow..... i When in snows in 4 Edmonds, sanding and street -sweeper crews FEW work overtime. During Dr�y0 a typical snowstorm, the V City's three sanding trucks spread sand in the following priority: major arterials, bus routes, and residential streets. ; d p4 After the snow melts, street sweepers clean up the sand. If it is clean enough, some of the sand can be reused. If not, it is hauled to an approved disposal site. Population History Edmonds' population counted for the majority of residents in Snohomish County in 1908 ..... Edmonds had 1,114 citizens, while the County had only 1,546. In the 30 years between 1910 and 1940, the population of Edmonds increased by only 178. Annexations between 1960 and 1970 in the northern half of the city added more people (15,668) than in any other decade. By compari- son, the city grew by only 3,065 between 1980 and 1990. Annexations in 1995 increased the population by 4,170 (from 31,310 to 35,480). The city's size increased from 7.3 miles to 8.28 square miles (or 5,300 acres). Today, Edmonds covers 8.9 square miles with a population of 38,610. Overall, the city is approximately 95-percent developed. Of the remaining five -percent, three- quarters is designated for residential use, and one -quarter is designated commercial and industrial. p:Reports:00Budgt: CommPro n Public• A 30-member staff maintains 177 miles of water mains, 186 miles of sanitary sewers, and 125 miles of city streets and roadways. ❖ Edmonds' citizens use over one billion gallons of water per year. ❖ Edmonds pays approximately $144,000 per year for electricity for the 2,325 streetlights and traffic signals throughout the city. ❖ Downtown streets are swept once a week, residential and curbed streets four times per year (or as needed), and all others as needed. Call 9" to report street, sewer, and water problems, such as a water I . line break. U Ir V ❖ Storm maintenance workers inspect and maintain approximately 6,500 catch basins and manholes. ❖ In 1999, City vehicles consumed 94,070 gallons of fuel to provide police, fire, public works, engineering, planning, building inspection, and parks and recreation services. ❖ Two Fleet Maintenance mechanics keep 150 City trucks, cars, and other machinery in good running order. ❖ Call the Street Section, (425) 771-0220, to request street sweeping or sanding. Taking Care of Buildings Facility Mainte- nance staff is re- sponsible for the up -keep of the fol- lowing 19 City buildings. They comprise over 225,000 interior square feet (or five acres of land!). - City Hall - Public Safety Complex - Frances Anderson Center - Library - Senior Center - Fire Stations #16 and #20 - Civic Center Stadium - Boys and Girls Club - Old Public Works Facility - New Public Works Facility - City Park Maintenance Facility - Meadowdale Clubhouse - Edmonds Museum - Log Cabin - Wade James Theater - Fishing Pier - Cemetery Facility - Yost Pool Bath House P: Reports:00Budgt: CommPro eaders Guide to the Budget Overview The budget is the City's financial plan. It presents a forecast of resources and how those resources will be managed during the fiscal year. The plan is communicated in the budget document in several different ways, employing a variety of financial tables, graphs, and narratives. Summary information is provided first in various formats, followed by more detailed data at the fund level. General Fund detail is provided at the department level. The Reader's Guide is provided to highlight the kinds of information contained in various budget sections and to inform the reader where particular information may be found. Each major section is outlined below. Mayor's Letter The Mayor's message provides a budget overview, articulating.issues, priorities, and budget recom- mendations. City Government City Government provides the City organizational structure, a directory of City officials, and a mem- bership list of various Boards and Commissions. Budget Process, Policies, and Financial Plan This section of the 2000 Budget begins with a budget preparation calendar outlining the budget pro- cess and time schedule. Narratives on budget policies and budget related financial management policies follow, providing the reader with a summary of the framework used to develop budged proposals in line with the needs and issues of the community. Department Budgets (Budget by Fund) The General Fund Section is divided into City departments. Each department section begins with an organization chart and the department vision, followed by function descriptions of each division within the department. Next, a summary page includes budget figures for the various services pro- vided, as well as those for all other Funds that the Director is accountable and responsible. Prior year comparison data is also provided. Other funds are also summarized; each provides revenue and expenditure line item details. -V 111- P:Reports: 00Budgt:Depts:Readers eaders Guide to the Budget The budget book contains data identifying specific revenue and expenditure accounts, presented in line item format. Revenues and expenditures are assigned an account number in accordance with the State mandated Budgeting, Accounting and Reporting System (BARS). Examples of typical revenue and expenditure accounts are presented below: Revenue Account: 001.000.000.322.10.00 001 = The first three number identify the fund into which the revenue is placed (001 = General Fund). 322 = The fourth set of three numbers identify the generic revenue source (322 = Non -Business Licenses and Permits). 10 = The two numbers identify the specific revenue source (10 = Buildings, Structures and Equipment Permits). 00 = These two numbers are optional and the City uses them to further identify specific revenue sources. Expenditure Account: 001.000.320.514.23.31 001 = The first three numbers identify the fund where the expenditure will be made (001= General Fund). 000 = These three numbers identify a group of interdependent, closely related activities contributing to a common objective or a group of allied objectives. Program numbers are determined by each entity. This field is not used for this particular expenditure account. 320 — The next three numbers identify the City department responsible for the expenditure (320 = Financial Services Division). 514 = The next three numbers identify the service being provided by the department (514 = Financial and Records Services). 23 = The next two numbers identify the specific activity being performed (23 = Budgeting and Accounting Services). 31 = The next two numbers identify the type of expenditure to be made (31= Supplies). P : Reports:00B udgt: Depts: Readers -IX- eaders Guide to the Budget The sixth set of numbers in the above example identifying the specific activity being performed are called the object. The chart below lists the available objects that can be used to explain the category of appropriation. For example, in the appropriation line item 001.000.320.514.23.31, the "31" is the object that identifies this expenditure as Supplies. Object # Descri Lion of Ob "ect # 10's SALARIES AND WAGES. Includes all full time and part time wages and overtime. 20's PERSONNEL BENEFITS. Includes pension and disability payments made on behalf of employees. This includes Medicare, Social Security, Deferred Compensation, Unemployment, and Worker's Compensation. 30's SUPPLIES. Includes office and operating supplies. Power, water and gas purchased for resale, items purchased for inventory or resale and small tools and minor equipment. 40's OTHER SERVICES AND CHARGES. All professional services, commu nications, travel, advertising, conferences, rentals and leases, insurance, utility services and repairs and maintenance charges. 50's INTERGOVERNMENTAL SERVICES AND TAXES. Intergovernmental professional services, intergovernmental subsidies from Federal Funds, interfund taxes and operating assessments, interfund subsidies, interfund contributed capital and fund close-outs. 60's CAPITAL OUTLAY. Land, buildings and structures, other improvements, machinery and equipment, construction projects and capitalized rentals and leases. 70's DEBT SERVICE: PRINCIPAL. Includes General Obligation Bonds, Revenue Bonds, Special Assessment Bonds, and Revenue Warrants. Also includes capital leases and installment purchases, anticipation notes, intergov- ernmental loans and other debt. _X_ P:Reports: 00Budgt:Depts:Readers I M eaders Guide to the Budget pb'el ct# Descri tion of Db'ect # 80's DEBT SERVICE: INTEREST AND RELATED COSTS. Interest on short and long term debt, debt issue costs, debt registration costs and other debt service costs. 90's INTERFUND PAYMENTS FOR SERVICES. Includes professional ser vices, communications, supplies and insurance. INVESTMENT MARKET VALUE CHANGE The standards established by GASB-31 apply to investments in debt instruments held by the City of Edmonds. GASB-31 standards require these investments be reported at market value in our statements of financial position and that unrealized gains and losses related to the valuation be reported on our activity statements. The City used quoted market prices to determine the value of our investments. Due to the increasing market rate of interest in the debt securities market, the City reported an unrealized net loss of $199,000 in the market value of our investment portfolio. P: Reports:00Budgt: Depts: Readers -XI- udget Process Process and Schedule The annual budget is developed to study and review the City of Edmonds' direction. It outlines how financial resources will be managed during the fiscal year; the course can be changed through the allocation of resources. The major groups that participate in the budget process are the Mayor, City Council, Department Directors, Managers, and interested Edmonds citizens. A diverse audience reads the annual budget. It must clearly and completely describe the nature and scope of the year's policies, plans, and programs. It is an opportunity for the public to acquire back- ground information necessary to provide meaningful comment and feedback to City Council members and City staff during the year. The City of Edmonds' budget process is designed to provide the essen- tial structure for the Financial planning, control, and evaluation process of government, presenting a forecast of resources and their purposeful distribution. Once adopted, the budget is a formal expres- sion of public policy on the City's objectives and priorities and on how resources will be provided to meet those objectives. State law establishes the budget process and time Iimits. The 2000 Budget calendar follows: Bud etProcess Ste s MAY SEPT OCT NOV DEC 1. Mayor's budget form for citizen input 2. Departments prepare estimates of revenue and expenditures 3. Estimates submitted to Financial Services for compilation 4. Mayor reviews requests 5. Mayor's Preliminary Budget prepared and filed with City Clerk 6. City Clerk publishes notice of Preliminary Budget and public hearing 7. City Council conducts budget hearings 8. Copies of Preliminary Budget available to the public 9. City Clerk publishes notice of Final Budget public hearing 10. Final hearing begins by first Monday in December and concludes by 31 st 11. Council adopts balanced Final Budget The budget's financial aspects of the budget are monitored in monthly reports issued by the Financial Services Division. Reports compare actual expenditures and revenues with the budget. Financial data is presented at the same level of detail as the final budget. The budget can be changed (amended) at any time after adoption by the City Council passing another ordinance in an open public meeting. The budget is reviewed during the year to identify adjustments. -X 11- P: Reports: 00Budgt:Depts: Process QI r T. -.( 4 t $ 9 V City of Edmonds 2000 Final Budget Table of Exhibits Budgeted Positions 1 General Fund Budget by Category 2 General Fund Budget by Department 3 General Fund Revenues by Category 4 General Fund Revenues - 1999 to 2002 5 Components of Beginning and Ending Cash Balances 6 Reserve Levels 7 Small Equipment Requests 8 Other Equipment Requests 9 a CITY OF EDMONDS EXHIBIT 1 POSITIONS COMPARATIVE SCH DY aE O 994 -- 200 For tVie ELECTED OFFICIALS: Mayor and Seven Councilmembers A I Eubl% Im E MER im im 5 .5 _RTd2 UEEAME City Council -Council Assistant .5 .5 .75 2 2 .5 2 .5 2.5 2.5 2.5 2.5 2.5 2.5 Office of the Mayor (includes Mayor) 2 2 2 2 4 2 4 5 5 5 1 1 Human Resources 4 4 1 1 1 1 Municipal Court - Court Criminal Justice Funding 1 10 10 Administrative Services 10 10 10 4 4 10 4 10 6 6 6 1 1 2 Financial & Information Svcs. 4 1 1 1 City Clerk Utility Fund 1 58 58 64 62 67 70 6 46 41 0 0 Police Contract Stevens Hospital Security 6 0 5 8 0 0 0 0 Police Criminal Justice Fund 0 0 41 41 41 Drug Enforcement Fund 29 29 41 29 5 4 2 2 Fire 5 5 5 23.5 27.5 28.5 Community Services 20 19 21 Development Services 19 7 7 7 6.5 8.5 8.5 11 11 11 Parks &Recreation 6 10 10 10 10 3.5 3.5 2.5 Parks Maintenance 3.5 35 . 12 12 13 13 1.5 Public Works Administration 3.5 110.5 11 10 0 5 0.5 0.5 0.5 0.5 Facilities 0.5 12 13 16 16 Utility Fund 12 11 11 1 AT a"W�? 1 1 1 �R�F715 1 1 l' M TERM 9 9 9 9 9 9 7 7 7 9 7 7 7 17 7 17 17 16 16 Water Sewer 17 17 4 4 4 4 Treatment Plant 4 4 Z 0.75 TOTAL 2000 Budgeted ns-� S1IY P9�u1�t19n em 38,610 259 149 1 Edmonds 128 : 1 Mercer Island 21,690 170 20,360 160 127 1 Mountlake Terrace 122 1 44,860 368 Kirkland 106 1 33,110 312 Lynnwood 101 1 36,270 360 Bremerton P:Rpa,"B dVtP 11- Lh I 51 EXHIBIT 2 M: .-R A. R It Lit :m- :n- N RN yj :w I V: > .... .... 0 Lu .... et e zg- u IR -elt. m ri C4 ci 0 1> 2 C� 4: CS .s Lu .... .... .... .... .... 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 ,w 0 w N 0 0 v m Iq 0 � . . W W 0 0 'a -L act q Lq 0 w m CL CL PIL Q Wt Ct N dl CL N let q m 0 0 0 N cr v � N 0 z w 0 S w w A ICL N O O O ... .... .... .... .... .... ::P4- m IL co m .4. > so. ... .. JO 00 a. 9 9 �:O,: 0 .0. A IL . 77. ..... .... ..... 4. .... .... .... .... ... .... so .... .... ... . .. .... .... .... .... .... .... .... .... .... .... .... .... .... .... te -0 N -ct P-t -k CL Nct 't cL rk P-I ct A cq N cs cr m 0 v cli N m O q m N 'r N w .... .... .... .... .... .... .... .... .... ... .... .... r.4: Ne•RO F .'M* N 0 0 -OL -z 't Ilk 02 4-.5 :-Z .-Cw TA' A. V r4 .... . .... .... .... . 0 X -, .... . .... > .... .... .... .... .... .... .... .... .... ... Sao .... .... .... .... .... .... m.... .... .. 4r. -Z -:i5k: :kj: "t :.T!. cl IR IR LQ --w- N '.CA. -.W. 9 .. . . .... .... .... . u> .... .... .. ... .... .... .... .. .... .... Sao .... .... .... . . ..... .... .... .... .... .... .... .... .... .... .... .... .... .. L . .... .... CD 0 N 1 0 N 0 0 w co m .0 N A n v N 0 a vi a a 0 W 0 3 :,9: t; at -W C-4 N uj t* 00 0 rL in CL 0) 41 2D >1 0 E LLJ w or 2 U) V a ... LU IV > CL 0 E S Ow 3 E coc 2-..2uw)u=)(wecwm S 0 E 0 E 13 IC! s t t -2 ui "a LL >- LU —CL — z E E > > c cr uj IL ig 0 r 2 6. > W ui E E o U) 0 m 0) LL J) it 2 0 o o #I N N of en M e Q Q 10 LL EXHIBIT 3 xyr. .... i-W toOD M Lq ..... r�l W. 00 Go N LR or .9 co cl) N C" W N CD rl:. VD w (a co ur. 11 - 'Ac', -in'. V) q Lr) lc� in 1- CL an ,I=. co 0 Vi ui U) •V w R. .. 2.: R Go Lif 06 co c, co C-4 Ln co am, S W >liul ..... ... ...... ..... ...... ..... ..... 44 L ..... .... ..... ae ..... ..... e e cn Mrl: Q� q :R C7 0 N 0 a M 0 U'A .... ..... ..... ..... ..... ... CD 1- 0 C14 0 a) o 0 to C, 01 0 O 0 O 0 o1 0 cn 0 w 0 0 0 1-- 0 00 0 to 0 a) a co 0 C" M w Ol 13 to OCL R tq r-- Lr� Lq ll� q 'It lc� LR c7t R w Of cc co Nq a)r o. CD w to .4 cp to t— 0) o 0) r 0, In W r-- Ln 0 — Go ;; G 3 Lf) w cn N Ln N 1, CD co 0 0) 0 0 — C4 en r cn — M r%L r-L ac r W) le cn r Csi a) N 60 cq to cn 7a ..c4.. N 0 cn co .low ..*W. co Cli :.Cw. N W C%l N to M 9L oo ::M. to ..W.. ..!P. W.- M 0 vy: :.CY. m AW: vs. ..... ..... ..... ..... ..... . . . ..... ..... ...... ....... ..... ..... ...... ..... ...... .... * .. ..... ..... ..... ..... ..... ...... ..... ..... ...... .. .... ..... . ..... ..... ..... ..... ----- of ..... ..... ..... ..... 11:11 Cy! ..... ..... ..... ...... ...... L! to vo) .2 - N 4 Cj q jei-+ Ap. --- .6, 0 W. : M 0) 0. ... ..... ..... ..... :J�4:- ..... ..... ..... :V4.: ...... ..... ...... ...... ..... - N.- .. ...... ...... .... ..... ..... . . .... ...... ...... ..... ..... .... .... A 0 ..... ..... ....... ..... ..... .... . ..... . . ...... . .. ..... .... .. ... .... ..... ...... ..... of M M O of V) N OD a 04 to 0) C, N 0 C-4 co 00 C14 W a) LC) w N C11 to W 0) Ln V cl) 0 0 — N ;;— U, CY) LO Ln r 0 N W M M C) 't N Lq cn q N C" F- w r- U) Ln M NI-- 1�- co cq NV v C14 I, CN M t r O co r W 0) M r-- 00 (%A 111 00 Co O 04 C4 Le) N to N O1 N w N Ln M 4A ..... ...... ..... ..... ..... ..... ...... ..... ..... co Lfi in Cli ..... Ct Ct M. zn:: ::7w* W. -.U7 .2 0 Co to 'At' OP: to In- w ..W. U.) co Ln �e M N co C%4 . ..... :.N:: :,44: AM: N 4) M V), :;W: ::M. ..... N . ...... . ....... Ah ua LiQ E .... ..... ..... ....... ..... ...... ..... ..... ..... .... ..... .... .. ... C3 0 ... jg: ..... M. r- - 0 -. ..... -,* , 0 ..... O ..... ------ ..... ..... .... (D .2 In to - -.W. Ln Ci :lt G! 0 It Pr Cl) r- . ..... . .... M CL :-CJ 04 4) 4) C3 > ..... ..... ..... ...... ..... .. ... .... ..... ...... .... W ..... ..... ..... ..... ..... .... Ln 0) 00 N C4 CO Ln r Go 00 I- W V M N M Cl) Lr) Of 0 M N r to r- Of 0 r C41 "a co r- at w rW! (0 — O cq rLf) O 00 W I-- ef r- V; C14 a) 0; r.- CT It Ln q C4 N CD rq C" M CIL 0 R Lr) M ci 4 3 M N w co co IT N M N r- O co 0) C" Ln cm 00 cm 00 C) 1-: CD E 04 I CL co ul to 4) U) E C3 c u 0 (D 4) E C c W ly s m " 0 2 . -a .3 CL r CL 4) otl. ? U) LL >- (D M .9 c c 9 a E E E .2 ID > .2 0 0 z 0 a. it 0 L) a. m p w a. a. a. U, 4) F— a 04 CD M 0 - CD N 0 cn 0 CD 0 A� cli C%j M w to Ln to o M Cl) en V Ln to w w w to to to LL z w x 0 w x 'R :� .: _ o EXHIBIT 4 La �c 0 V 00 \ d cn Of C r C N �413' d �6I} N •• G M CD y O LL ya m � r 0 O LO J 0 0 O ~ O r O N O X LO M CD M N Ef? d N N EXHIBIT 5 CITY OF EDMONDS Revenue/Expenditure Analysis - General Fund BUDGET Actual Ado ted ***** PIb ectivns'*"" 1999 1999 2000 2001 2002 DESCRIPTION 2 REVENUE: 3 Regular Property Tax 6,290,850 6,218,857 7,098,809 1,520,461 238,745 T 550,870 7,383,520 1,581,888 4 EMS Property Tax 1,449,760 3,364,000 1,016,531 4,353,548 3,952,000339,456 4,031,040 4,111,661 5 Sales Tax 6 Gas Utility Tax 364,000 353,548 332,800 217,360 221,707 346,245 226,141 7 TV Cable Franchise 22T,900 235,203 705,399 876,000 689,520 703,310 8 Telephone Utility Tax ,30 1,00101,030 979,503 1,036,480 1,057,189 1,078,333 9 Electric Utility Tax 204,120 163,445 185,120 188,822 192,599 10 Water Utility Tax 180,000 183,600 187,272 10a Sewer Utility Tax 121,000 110,345 90,000 91,800 93,636 271,5 44 11 Leasehold Excise Tax 377,800 348,772 261,000 266,220 8,427 12 Gambling Tax 7,346 8,100 8,262 1,717 15 Amusement Permits 1,,650 650 330 1,650 1,683 18 Business License Penalties 54,000 58,517 71,000 72,420 73,868 17 General Business Licenses 600 565 600 612 624 18 Business Fire Permits 10,811 10,400 10,608 10,820 19 Garbage Utility Franchise 1,830 38,8 531,514 429,000 437,580 446,332 12,485 20 Building Permits 11,500 15,493 12,000 12,240 20,808 21 Animal Licenses 13,500 28,683 20,000 20,400 6,242 22 Street Curb Permits 23 Bike, Gun & Party Permits 7,400 4,801 6,000 70,000 6,120 71,400 72,828 26 Federal & State Grants 49,000 150,000 53,301 150,000 150,000 153,000 156,060 2T COPS-FASTIUNIVERSAL Grants 24,000 24,000 24,480 24,970 28 Hospital Healthcare 11,560 11,560 11,583 12,000 12,240 12,485 0 29 TrailerlCamper Excise Tax 602,700 532,431 0 0 110,386 30 Motor Vehicle Excise Tax 105,100 113,209 106,100 108,222 31 PUD Privilege Tax 32 MVET- Sales Equalization 485,780 886,263 0 127,690 0 130,244 0 132,349 33 Liquor Excise Tax 116,620 127,218 ,660 58 34 Liquor Board Profits 355,000 35 ,000 334,860 33 392,500 392,500 400,350 4D0,350 408,8 408,357 199,757 35 Hospital Security 150,000 153,000 158,060 36 Woodway Fire Protection 213,000 220,000 213,993 112,000 153,000 116,525 37 Fire Protection -District #1 106,273 107,428 117,000 117,340 17,687 38 SNOCOM Accounting Services 16,500 16,500 7,428 17,000 17,340 39 School District Security 12,000 7,400 10,000 10,200 10,404 0 Woodway Law Protection Mountlake Terrace Ordinance Enf. 25,700 18,756 0 82,000 0 83,640 85,313 We Police Academy 0 24,379 3,057 1,500 1,530 1,561 40 Sale of Mapslltems for Resale 6,651 5,000 5,100 5,202 42 Police JaillBooking Services 1,500 2,000 1,666 57,000 58,140 59,303 43 Fire Inspection Fees 23,500 102,225 64,000 65,280 66,586 3,641 44 Engineering Fees 3,500 2,225 3,500 3,570 4,266 45 Storm Drainage Fees 3,00 3 044 4,100 4,182 167,504 47 Animal Control Shelter Fees 41,000 46,172 181,000 164,220 294,433 48 Zoning/Subdivision Fees 170,000 295,379 283,000 288,660 5,202 49 Plan Checking Fees 6 978 5,000 5,100 13,109 50 CertlPhoto7Rec Search Fees ,100 6 8,242 12,800 12,852 64,505 51 Shoreline Revwa Wgmt Permit ,100 47,90000 40,389 62,000 63,240 52 Swim Pool Entrance Fees 6 800 816 832 53 Swim Pool Locker Fees 48,000 35,838 38 45,000 45,900 46,818 73 54 Swim Class Fees 555,000 592,417 592,150 756,267 55 CulturallRecreation Fees 617,280 623,476 728,900 741,6,0 741,438 38 70,747 56 Service Charge to Utility 66,250 52,267 68,000 89,360 727,240 57 Interfund Services 58 Court Fines & Forfeitures 620,600 674,605 699,000 45 000 712,980 45,900 46,818 59 Interest Earnings 90,000 25,500 130,756 28,960 20,200 20,400 20,808 80 ContractslNoteslAcct Rec. 33,000 31,868 28,00 28,784 29,339 82,192 61 Ferry Parking Lot 78,000 84,984 79,000 80,580 91,555 62 Space/Facility Rentals 85,000 9, 8,00 89,760 1,561 64 Facility Leases 2,200 1,477 1,500 1,530 3,570 3,641 65 Vending Machlnes 88 Sale of Junk/Unclaimed/ Assets 4,000 3 342 3,500 13,100 13,382 13.529 87 Miscellaneous 29.1180 ;19,683,880 156,612 ;2D,99D,311 $20,88d,906 $21,282,198 ;21,7D7,842 69 TOTAL REVENUE 70 Transfer From Other Funds v 210 980 ;21,191,281 51,590 _0 Ole 0 ;21,282,198 0 521,T07,842 71 TOTAL REVENUE $19,883,860 72 TOTAL EXPENDITURES $20,838,110 $21,225.982 21,390.292 ($4T3,892) $-I 17T,607 (;i,17T,809) 23,582,797 ($1,8T4,955) 73 EXCESS (DEFICIENCY) (;1,iS2,2S0) [$3d,B91} 74 BEGINNING CASH BALANCE $1,563,040 $1,563,040 $1,523,349 457 $1,054,457 ($123,152) (123,152) ($1,998,107) 528,349 PAREPORTSTORECAST Nm"WW xle 2000 3113100 EXHIBIT 6 O ♦-j N O U) -0N M00 W r cz U 0 c W 0 c V 0 N p O co 69- 0 U i C6 I— C p — U3 c c� LO UCD U Ln N O p w A �^ = CA cz p T J � 0 U r- > o C4 (L) N O Lfj cr- p p U C C a)CMM 2CM E w >o O N N M O �p O 001 C C) CM E 69, r w 0 C CD O M p O U cci rn 614. FE EXHIBIT 7 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $600,000 $200,000 $0 Reserves All Funds - 2000 Budget Emergency Financial $1,483,900 Total Reserves = $2,659,96- (12.4% of General Fund Expend.) $1,054,810 0 Unobligated 11 Obligated Contingency Council General Ending Cash Page 1 of 2 xHgXT° Oi1E Smatl..FP[mert�01ti�d'iitithe All Operating Funds (001, 007, 104, 111, 130, 411, 511) De t.iDiv. Description Amount EN�IJAIi::I~ElN1 Misc. small equipment needs $1,000 CITY COUNCIL MUNICIPAL COURT Calculators $200 ADMIN. SERVICES ADMIN. Misc. small equipment needs $630 150 Calculator Total $780 FINANCIAL SERVICES Locking file cabinets (2) g $200 300 Calculators (2) $500 Total POLICE Head phones (6) $720 Zip Drive 200 $920 Total Youth Services Portable radios (3) $1,360 �r�r��.rr2tLQu $500 Inkjet printer 150 Color scanner $650 Total Train►na Rifle racks (13) $1,950 Portable air compressor 350 80 Magnifying glass $2,380 Total $30 Squeeze cages 50 Catch pole 80 Grooming table $430 Total Traffic Full face Helmet (3) $1,050 Headset (3) 900 450 Winterhands (3) $2 400 Total Pro �Rdy anag� $200 Miscellaneous Total Police Department $8 340 FIRE si pamoP..Ssion Tools & miscellaneous $2,300 Tramma Visual aid equipment $1,550 EMS Backboards, splints, oxygen regulators $3,000 Total Fire Department $6 850 _ P:\REPORTS\BUDGEnEXPENSE\Equip00.xls SmallEquip 3/8/00 Page 2 of 2 2.00. Sm l ' uE °merit l chic r ' in tF e' uzl` + .. ...t>.:.:::.::.:......:...:.......::..:...::.........:...:.. All Operating Funds (001, 007, 104, 111, 130, 411, 511) Dept./Div. Description Amount COMM. SERVICES ADMIN. Cellular phone $150 Furnishings 200 Total $350 DEVELOPMENT SERVICES Plar�r�iraa Presentation/meeting equipment; furniture $1,620 Buildin Cell phones $500 Survey equipment, tools, field equipment 1,950 Total $2,450 Engineering Drafting and office equipment $1,750 Total Development Services $5,820 PARKS MAINTENANCE Edgers, weedeaters, trimmers $1,000 FACILITIES MAINTENANCE Hand tools $1,200 General Fund Total $1b,U4U jCRlM1NAL.J4g.j.CE FUND New building equipment, software updates $8,320 UF�SIF]El~11NT FE]NC>€€€ Printer $200 TREATMENT PLANT Miscellaneous maintenance tools $4,000 [€IPMI!€'INTAL FUN©; Small hand tools $2,500 All Funds Total $41,060 P:\REPORTS\BUDGET\EXPENSE\Equip00.xls SmallEquip 3/8/00 Page 1 of 2 HUMAN RESOURCES Tape recorder/transcriber $500 NON -DEPARTMENTAL City-wide financiallpermitting/recreation systems $200,000 hardware & software purchase POLICE 2a mi Dive buoyancy compensators (5) $3,000 FIRE �"�1°' 55�� Share of SNOCOM software $1, 510 DEVELOPMENT SERVICES w $1,000 Desk 2,280 New workstation 3 130 Miscellaneous office equipment $6 410 Total. Total Development Services $6,410 $2, 000 PARKS MAINTENANCE Radios (4) Vacuum system for pool 2,500 Lawnmowers (2) 2,100 $6,600 Total $1,000 PUBLIC WORKS ADMIN. Fax machine $1,700 FACILITIES MAINTENANCE Arm saw 1,000 Table saw accessories $2,700 Total $ 222,220 General Fund Total C.gJ I1 iA[ ':LUSTICE FUND Hardware & software MDT, document $22,480 imaging program. Criminal Justice Fund Total $22,480 QRI:G'-Ef*IFaFCEII~NT FUND: City's share of body wire, entry shield, computer $2,700 :ST��E:� FUND: Sander for dump truck $15,000 2,000 Plate compactor Lighted information sign w/work lights 15,000 Small roadway striper ,000 5,000 Opticom upgrades $45,000 Street Fund Total d.OM INEii. UTfI ITY FUND: $6,500 DRAINAGE Pump for decant Upgrade for new financial/permitting systems 13,200 2,000 Printer Total $21,700 P:\REPORTS\BUDGET\EXPENSE\Equip00.xls Equipment 3/8/00 Page 2 of 2 . Gb 200.0: Equipment` included: in the gUd a#:,( All Operating Funds (001, 007, 104, 111, 130, 411, 511) Amount Descri tion De)t./Div. WATER Digital camera Safety equipment Right hand drive vehicle Utility billing system upgrade AutoCAD upgrade GIs Upgrade for new financial/permitting systems Microbuilt Total AutoCAD upgrade SEWER Safety equipment Maintenance management software Utility billing system upgrade Air compressor Sewer TV camera GIS Upgrade for new financial/permitting systems Microbuilt Total TREATMENT PLANT Shop equipmentoperating equipment Lab equipment Flammable storage Upgrade for new financial/permitting systems Total EGill,l�'ME Combined Utility Fund Total Unit #772 Auto Unit #27 Dump truck Unit #88 Auto Unit #92 Pump Unit #307 Auto Unit #247 Auto Unit #032 Animal Control Unit #470A Scooter Police communication equipment Scan tool Comp. repair info. Antifreeze flusher Transmission flusher Equipment Rental Fund Total All Funds Total $500 3,000 20,000 10,000 2,500 15,000 88,400 500 $139,900 $2,500 3,000 5,000 10,000 20,000 8,000 15,000 71,800 500 $135,800 $8,000 4,560 6,750 1,500 26,600 $47,410 $344,810 $16,000 80,000 20,000 9,000 16,000 16,000 18,000 22,000 14,480 1,500 5,000 3,000 3,000 $223,980 ,�, 061.19Q P:\REPORTS\BUDGET\EXPENSE\Equip00.xls Equipment 3I8/00 Page 1 of 1 Cif` .ier. Cri t-„ .. . p............... ....p ...... ....... ............... ... • .... Travel, Training & Equipment Fund, #008 GENERALFUND Dept./Div. Description _ Amount INFORMATION SERVICES PC replacement (18) File server POLICE Investigations Monitors Trainina FTO computer program Crime Prevention Map Info Program DEVELOPMENT SERVICES 19091000 Laser printer Color laser printer Laser printer General Fund Total Total Total $22,800 3,000 $25,800 $2,000 $1,000 $600 $1,400 $5,700 $2,600 P:\REPORTS\BUDGET\EXPENSE\Equip00.xls Computer 3/8/00 Cross -Reference Fund No. Name of Fund Fund Administrator Page No. 002 Cumulative Reserve/General Fund Administrative Services 300 34 005 Reserve Fire/Aid Vehicle Fund Fire 500 84 006 Emergency Financial Reserve Fund Administrative Services 300 34 007 Criminal Justice Activity Fund Police 400 57 008 Travel/Training/EquipmentFund Administrative Services 300 34 009 LEOFF Medical Insurance Reserve Fund Administrative Services 300 34 019 Community Request Grants Fund City Council 100 10 104 Drug Enforcement Fund Police 400 65 111 Street Fund Public Works 123 112 Combined Street Construction/Improvement Fund Capital Projects 159 113 Multimodal Transportation Fund Capital Projects 161 114 Street Beautification Fund Capital Projects 161 115 Underground Wiring Fund Capital Projects 161 116 Building Maintenance Fund Capital Projects 161 117 Municipal Arts Fund Parks and Recreation 110 118 Memorial Street Tree Fund Parks and Recreation 110 119 Council Contingency Fund City Council 100 10 120 Hotel/Motel Tax Fund Administrative Services 300 36 121 Employee Parking Permit Fund Administrative Services 300 36 122 Edmonds Youth Scholarship Fund Parks and Recreation 112 123 Tourism Arts Commission Promo. Fund Parks and Recreation 112 124 Off Street Parking Fund Development Services 101 125 Park Acquisition/Improvement Fund Capital Projects 163 126 Special Capital Fund Capital Projects 163 127 Gift Catalog Fund Parks and Recreation 112 128 City Enterprise Fund Office of Mayor 200 19 130 Cemetery Improvement Fund Parks and Recreation 114 191 HUD Block Grant Fund Capital Projects 163 325 Capital Improvement Fund Capital Projects 165 326 Public Safety Building Construction Fund Capital Projects 165 411 Combined Utility Operation Fund Public Works 133 Combined Utility Op. Fund/Treatment Plt Public Works 155 412 Combined Utility Construction/Improvement Fund Capital Projects 165 413 Combined Utility Bond Reserve Fund Capital Projects 167 414 Capital Improvements Reserve Capital Projects 167 511 Equipment Rental Fund Public Works 149 520 Self Insurance Medical Fund Office of the Mayor 200 19 610 Cemetery Maintenance Fund Parks and Recreation 116 617 Firemen's Pension Fund Fire 500 84 621 Special Library Fund Administrative Services 300 36 623 Sister City Commission Fund Office of Mayor 200 19 P: Reports:00Budgt: Depts:Other -XIII- A4 c -4-12c 1 g9,, R eneral Fund Revenues TO Mc � OF EDP �ti d 0 P:Reports: 00Budgt:GFIogo REVENUE DETAIL Fund- No- # REVENUEct ..:.:... . GENERALFypd Description f 1998 Actual = 1999 Actual - _ 2000 Adopted 308.00.00 BEGINNING CASH $1,362,243 $1,563,391 $1,528,700 311.10.00 TAXES Property (Regular) $5,715,415 $6,218,857 $7,096,810 311.10.01 Property (EMS) 1,287,310 1,379,571 1,520,460 313.10.00 Sales (Retail) 3,935,761 4,016,537 3,952,000 316.43.00 Gas Utility (5 3/4 %) 278,068 353,548 332,800 321.91.00 T.V. Cable (5%) 209,580 235,203 217,360 316.47.00 Telephone Utility (5 3/4%) 652,898 705,399 676,000 316.51.00 Electric Utility (6%) 891,142 979,503 1,036,460 316.74.00 Sewer Utility (6%) 0 0 180,000 317.10.00 Water Utility Surcharge (5 3/4%) 167,641 163,445 185,120 317.20.00 Leasehold Excise 85,194 110,845 90,000 317.50.00 Gambling 297,552 346,772 261000 TOTALTAXES 321.70.00 Li%ENSES & PERMITS Amusements $8,290 $7,345 $8,100 321.80.00 Business License Penalty 1,615 330 1,650 321.90.00 Business License 57,103 58,517 54,000 321.91.00 Business Fire Permits 525 565 600 321.92.00 Garbage Utility Franchise 10,062 10,811 10,400 321.93.00 Dev Sery permit surcharge 0 0 5,000 321.94.00 Transient business license 0 0 17,000 322.10.00 Building Permits 345,854 531,514 424,000 322.30.00 Animal License 12,959 15,493 12,000 322.40.00 Street & Curb Permits 15,305 28,683 20,000 322.90.00 Non -business Lic./Permits 5,514 4 801 Um TOTAL LIC. & PERMITS � 7, 27 635.8,0.59 5,L 715 331.22.00 !-i IERGOVERNMENTAL Federal COPSFAST Grant $225,000 $150,000 $150,000 334.00.00 State Grants - Other 11,352 0 70,000 334.03.10 DOE Recycling Grant 8,212 25,061 0 334.04.40 Stevens Healthcare Grant 0 24,000 24,000 335.00.81 Mobile Home/Trailer Excise 11,117 11,583 12,000 335.00.83 Motor Vehicle Excise Tax 482,765 532,431 0 335.00.91 PUD Privilege Tax 108,841 113,209 106,100 336.00.85 Equalization Sales Tax 391,633 666,263 0 336.06.51 DUI - Cities 0 5,243 0 336.06.94 Liquor Excise Tax 115,249 121,975 127,690 336.06.95 Liquor Board Profits 275,181 207,351 244,000 337.07.10 Recycle Grants 18,304 26,667 0 -1- P:Reports: 008udgt:Data: Gen rev. xls 1/31/00 Revenue General Fund Dept. 001 Narrative TAXES The largest single source of revenue is property taxes, which make up 41 % of all revenues. Due to limitations imposed by the State legislature, revenue from regular property taxes cannot exceed 106% any one year. The EMS levy rate is limited to 50 cents per $1.000 of assessed property valuation. The City has been limited to 45 cents by the vote of the people in March of 1992; however voters increased the level to 50 cents on September 19,1997. Sales tax revenues generally increase about 2%. Utility taxes are limited by State law to 6% of gross utility revenue. This budget proposes the common increase in regular property tax revenues of 103%. These increases are needed to pay forthe increase in Public Safety budgets. LICENSES AND PERMITS License and permit activities are userfees that are derived from various regulatory activities of the City. The bulk of the revenue Is derived from building construction activities. Since this activity is dependent upon new construction it can be an unstable source of revenue. This source of revenue has been increasing over the past few years. INTERGOVERNMENTAL This revenue source is made up of three major categories: (1) grants, (2) state shared revenues, and (3) interagency contracts. Grants consist of both State and Federal monies. State collected revenues are shared with all cities on the basis of per capita distributions. These revenues are derived from three main sources: liquor sales, gasoline taxes, and motor vehicle excise taxes. Interagency contracts existwith Stevens Hospital for police security, Town of Woodway forfirelemergency medical services, Firs District#1 forfirelemergency medical services, and Edmonds School Districtfor campus protection at EdmondsNvoodway High School. Due to the passing of the State's Initiative 695, sales tax equalization and motor vehicle excise tax revenues are now eliminated. This accounted for 6%of all general fund revenues in 1999. P: Reports:00B udgt: Narrative: Reve n ue -2- REVENUE DETAIL 1998 Actual 1999 Actual 2000 Adopted INTERGOVERNMENTAL CONTINUED 337.07.30 Commute Trip Grant $980 $1,573 - $0 338.21.00 Law Protection - Hospital 343,310 334,660 392,500 338.21.10 WA Police Acad. Contract 0 24,379 82,000 338.22.00 Fire Protection - Woodway 150,050 182,488 192,000 338.23.00 Fire Protection - District #1 186,453 213,993 150,000 338.24.00 Campus Safety - Sch. District 15,543 7,428 17,000 338.25.00 Law Protection - Woodway 11,813 7,400 10,000 338.26.00 SNOCOM Accounting Serv. 19,655 20,000 20,000 338.27.00 Ord. Enforcement. Mtlk Terr 22,924 18,756 0 338.28.00 SNOCOM Director Services Q 86,273 92,000 TOTAL INTERGOVT'L $ 7Q 33 $1.689.29D 341.50.00 CHARGES FOR SERViGES Sale of Maps & books $2,182 $1,631-- $1,500 341.31.00 Record legal documents 1,142 1,691i 3,000 341.70.00 Resale items 0 1,426- 0 342.20.00 Fire Training Classes 1,825 0 5,000 342.30.00 Charges for Home Detention 1,740 4,960 2,000 342.40.00 Inspection fees 1,694 1,665- 52,000 343.20.00 Engineering Fees/Charges 39,106 107,277 64,000 343.83.00 Storm Drainage Fees 2,085 2,225 3,500 343.93.00 Animal Control Shelter 4,916 3,044 4,100 345.81.00 Zoning/Subdivision Fee 23,072 46,172 161,000 345.83.00 Plat inspection/Plan Check 206,605 295,379 283,000 345.86.00 Cert/Photo/Record Search Fee 5,591 6,976 5,000 345.88.00 S.E.P.A. Review 5,370 5,652 11,600 345.89.00 Shoreline Mgmt. Permit 117 2,590 1,000 347.30.00 Swim Pool Entrance Fee 49,819 40,389 62,000 347.31.00 Swim Pool Locker Fee 1,980 609 800 347.32.00 Swim Pool Class Fee 38,942 35,638 45,000 347.60.00 Recreational Program Fee 557,368 588,508 592,150 347.61.00 Fitness Activities 3,107 3,909 1,000 349.18.00 Overhead Charge to Utility 516,000 623,476 726,900 349.95.91 Interfund Services 63,804 52.267 68.000 TOTAL CHARGES FOR SERVICE 1 fi 4 338.12.00 S Shared Court Costs $8,500 $500 $500 341.23.01 Civil probate filings 0 713 1,000 341.32.00 Warrant Fees 4,982 7,560 3,500 341.62.00 Court Fees for Photocopies 293 188 200 -3- P:Reports:00Budgt:Data:Genrev.xls 1/25/00 Revenue General Fund Dept. 001 Narrative CHARGES FOR SERVICES This revenue source consists of user fees that are derived from a wide variety of activities. Revenue from recreational services tend to gradually increasewith community growth and regional demand. Recreational fees make up 33%of this revenue source. Overhead charge to the Combined Utility aisomakes upalarge partofthese revenues. Since the Combined Utility is a self sustaining entity by State Statute, users of the utility are required to pay all costs related to the operation of the utility. F(NESAND FORFEITURES This revenue source consists of two categories of which are criminal and noncriminal. Most of the revenues are derived from traffic violations. Some of the revenue related to these activities are assessed bythe Edmonds Municipal Court. The Edmonds Municipal Courtwas reestablished in 1985. P:Reports:00B udgt:Narrative: Revenue -4- REVENUE DETAIL 1998 1999 2000 # Description Actual Actual Adopted FINES & FORFEITURES CONTINUED 342.33.00 Probation Charges $26,741 $135,062 $125,000 342.37.00 Booking fees 1,776 5,997 6,000 352.30.00 Proof of Ins. Penalty 8,663 7,207 10,000 353.10.00 Traffic Infraction Penalties 292,965 311,127 340,000 353.70.00 Non -parking Infract. Penalties 640 861 1,000 354.00.00 Parking Infraction Penalties 17,866 29,725 33,000 355.20.00 DWI Penalty 22,079 17,526 22,000 355.80.00 Other Criminal Traf. Misdemeanor 73,035 46,518 35,000 356.50.03 Investigative Drug Buy 12 9 0 356.90.00 Other Non -Traffic Misdemeanor 32,394 17,273 18,000 357.30.00 Criminal Cost Recoupment 67,470 74,608 88,000 357.32.00 Witness Cost Recoupment 185 573 1,000 357.33.00 Public Defense Recoupment 4,856 7,101 7,800 357.35.00 Court Interpreter Recoupment 1,333 2,388 2,000 359.90.00 Miscellaneous 0 1,614 0 386.83.00 JIS/Trauma Care 524 0 0 386.99.00 School Zone Safety 4 980 8,055 5.000 TOTAL FINES & FORFEITURES 361.11.00 MISCELLANEOUS Investment Interest $86,096 $130,756 $45,000 361.40.00 Contracts/Notes/Accts. Rec. 18,648 28,960 20,000 362.30.00 Parking 31,930 31,868 28,200 362.40.00 Space Facilities Rental 89,760 84,984 79,000 362.50.00 Leases 101,530 93,751 88,000 362.80.00 Vending Machine Sales 1,416 1,477 1,500 362.90.00 Other Rents & Use Charges 5,094 6,396 7,000 367.00.00 Contributions/Donations 9,000 964 1,000 369.10.00 Sale of Junk/Salvage 41 2,152 2,500 369.20.00 Sale of Unclaimed Property 28 1,190 1,000 369.90.00 Other Miscellaneous 29,382 147,699 2,600 369.90.02 Returned Check Fee M 1,053 1,000 TOTAL MISCELLANEOUS $373.824 b1 $� 395.10.00 Sale of fixed assets $9,497 $500 $500 397.00.00 Transfers from other Funds 139.670 210 980 51.500 TOTAL REVENUES $1 t3_994.920 $21.1 1.291 =-916.400 TOTAL BEG. CASH & REV. $20.357.163 $2 .754.682 M.445.100 -5- P: Reports: 00Bud gt:Data: Genrev.xls 1/25/00 EXPENDITURE SUMMARY Department: EXPENDITURES Fund: GENERAL Fursd No.: flt71 1998 1999 2000 D�;I�art{rent Actual Actual Ado ted LEGISLATIVE $126,979 $133,691 $163,610 EXECUTIVE 629,326 668,836 715,480 ADMINISTRATIVE SERVICES 1,442,044 1,588,744 1,636,960 NON -DEPARTMENTAL 3,073,778 3,877,982 3,759,290 POLICE 5,200,246 5,727,828 5,776,530 FIRE 3,489,925 3,885,596 3,805,460 COMMUNITY SERVICES 292,733 202,365 181,600 DEVELOPMENT SERVICES 1,506,204 1,866,523 2,043,200 PARKS & RECREATION 1,953,676 2,172,751 2,149,870 PUBLIC WORKS 1,079,212 1.101,666 1,168,290 $21,390,290 SUBTOTAL $18,794,123 $21,225,982 Ending Cash Balance 1.563,040 1,528,700 1,054,810 $22,445,100 TOTAL $20 357 163 $22,754,682 General Fund is the largest and most important of the City's funds. It accounts for sources and uses of available spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain a General Fund. Principal sources of revenue to the General Fund are property taxes, retail sales tax, utility taxes and state shared revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and recreational activities. $6,000,000 $5,400,000 $4,800,000 $4,200,000 $3,600,000 $3,000,000 $2,400,000 $1,800,000 $1,200,000 $600,000 $0 LEGISLATIVE MAYOR ADM. NON-DEPT. POLICE FIRE COMMUN, UtvtLur. 1-1. a SERVICES SERVICES SERVICES RECREATION WORKS Department ■ 1999 Actual 1112000 Adopted -6- Q -v r T1 r-12 C. I s9u Organization Chart Council President (appointed 1/4/2000) Senior Executive Assistant Councilmembers Establish City Policies Set Forth the Powers Vested in Legislative Bodies Represent City on Boards and Commissions Attend Council Meetings and Others as Appropriate Attend Legislative Briefings Represent City to Other Organizations Perform Ceremonial Duties Position #1 Michael Plunkett • Position #2 Chris Davis • Position #3 Tom Miller Position #4 Lora Petso • Position #5 David O. Earling • Position #6 Jim White • Position #7 Dave Orvis P: Reports:OOBudgt:OrgChts:CityCouncil egislative Function The City Council is the legislative body that establishes City policy. The Council's legislative author- ity is established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of noncharter code cities. The City Council's time commitment ranges from 15-to-20 hours per week for packet review and attending Council and post -Council meetings to review meeting actions. During the budget process, the time commitment is extensive and meetings are often held on Saturdays or weeknights. P:Reports:00Budgt:Depts: Counci I Legislative P_`ennral Ftinr'1 Administration SUBTOTAL OTHER FUNDS: Community Request Grants Council Contingency TOTAL t. 110 Expenditure Summary 1998 1999 2000 Actual Actual Ado ted $126,979 $133,691 $163.610 126,979 133,691 163,610 -7- 25,000 20,000 0 40,430 210,980 0 $192,409 $364,671 $163,610 P:Reports:00Budgt:Data: Leg Legislative General Fund Dept. 110 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted ADMINISTRATION (001.000.110.511.10.00) 11 Salaries $69,332 $70,754 $82,200 23 Benefits 31,168 36,607 54,660 31 Supplies 2,018 1,969 2,000 35 Small Equipment 0 942 1,000 41 Professional Services 13,640 18,553 11,000 43 Travel 5,998 2,369 6,800 48 Repairs/Maintenance 115 238 500 49 Miscellaneous 2,911 2,259 4,950 594.11. 64 Equipment 1,797 Q TOTAL ADMINISTRATION =.979 LULL= P: Reperts:00Budgt: Data: Leg Legislative Services Dept 110 General Fund Narrative AD M I N ISTRATI 2td - #110 Salaries - Seven Councilmembers @ $350 per month ($29,400) and the Council President compensation supple- ment @ $200 per month ($2,400), Also included is $33,600 for councilmembers to attend assigned board and commission meetings for which they will be paid $50 per meeting. Part-time Senior Executive Council Assistant for approximately 20 hours/week @ $15.50 per hour ($16,800). Benefits Su lies - Supplies for Council, office, and Council Retreat. Small E ui ment -Miscellaneous small equipment needs. Professional Services - Unanticipated negotiations ($5,000), televise Council meetings, tape duplication ($5,400) and courier service ($600). Travel - Reimbursement of mileage for personal automobile usage ($300), AWC convention for five councilmembers ($3,500), and Council Retreat ($1,000), and two NLC meetings ($2,000). Repair /_Maintenance - Typewriter, fax, printer, repairs or maintenance. Miscellaneous - Includes subscriptions and registration for Association of Washington Cities, student representative plaques, educational workshops for elected officials and unanticipated workshops/seminars ($4,450), and Miss Edmonds scholarship ($500). Equipment -Arts Festival purchase. P:Reports: 00Budgt:Narrative: Leg -9- egislative Other Funds 1999 2000 Revenue Revenue Adopted Expenditures 1999 Expend. 2000 Adopted COMMUNITY REQUEST GRANTS - FUNC #019 Beginning Cash Balance $0 $0 Ending Cash Balance $0 $0 Transfer from General Fund #001 20,000 0 Miscellaneous 20,000 0 TOTAL REVENUE $20,000 $0 TOTAL EXPENDITURE $20,000 $0 CONTINGENCY - FUND #119 Beginning Cash Balance Investment Market Value Change* Transfer from General Fund #001 TOTAL REVENUE $126,198 $121,250 Ending Cash Balance (4,948) 0 Transfer to: General Fund #001 210.980 0 $121,250 $121,250 210,980 0 $332,230 $121,250 TOTAL EXPENDITURE $332,230 $121,250 * Please see page XII for further information. -10- P:Reports:00Budgt:Depts:Council egislative Narrative COMMUNITY REQUEST GRANTS - FUND #019 Other Funds The purpose of this fund is to provide a source of money for meeting the needs of non-profit organizations that qualify by demonstrating (1) there is a specific project; (2) the project has measurable service output to which an organization can be held accountable through a contract; and (3) the project serves the public and benefits the City. A process for applying for a grant•initially requires the completion of an application and being able to meet the criteria of a non-profit organization. CONTINGENCY - FUND #11 The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen or reasonably evaluated at the time of adopting the Annual Budget. RCW 35.33.145 limits the amount of this Fund to 37.50 per $1,000 of assessed valuation, or approximately $990,000. The tabulation below shows a summarization of past years' activity: Year Beginning ash Transfer In Transfer Out Ending Cash 2000 $121,250 $0 $0 $121,250 1999 126,198 210,980 215,928 121,250 1998 100,628 66,000 40,430 126,198 1997 109,133 322,625 331,130 100,628 1996 120,923 162,220 174,010 109,133 1995 88,163 373,230 340,470 120,923 1994 106,853 87,680 106,370 88,163 1993 379,063 150,470 422,680 106,853 1992 184,373 405,500 210,810 379,063 1991 271,280 201,017 287,924 184,373 1990 105,880 262,500 97,100 271,280 -11- P: Reports: 00Budgt:Depts:CounciI t V r {o C. I s9" yor's Office Human Resources Employment Training/Development Labor Relations Salary/Benefit Administration Civil Service/Disability Board Self -Insured Medical Plan Safety/L&I Claims • Human Resources Director • Human Resources Assistant • Executive Support Asst. (1/2 shared w/Mayor) Organization Chart Mayor Sr. Executive Asst. to the Mayor Ex. Support Asst. (1/2 Shared w/ HR) Chief Executive & Adminis- trative Officer of the City Responsible for Laws & Ordinances Enforcement Supervise City Departments & Annual Budget Facilitate City Council Meetings Ceremonial Head of City Community Court Services Manage Criminal & Traffic Citation CIP Administration Caseflow Special Assistance to Schedule & Coordinate Mayor Court Hearings Community Relations Collect Fines Special Projects Develop Statute Mandates Coordination Procedures Monitor Conditions of Sentences • Judge • Director • Court Administrator • Executive Asst. • Court Clerk (5) P: Reports:00Budgt:OrgChts:Mayor Mission Statement To administer City business in an efficient, economical, ethical, and legal manner. To represent and protect the City's interests at all governmental and jurisdictional levels. To lead and support all efforts to enhance Edmonds' citizens quality of life. The Mayor's Role The Mayor of Edmonds serves as both the Chief Executive Officer (CEO) and the Chief Operations Officer (COO) of the City. In most cities with a strong mayor form of government, an assistant City Administrator is designated the COO. In Edmonds, however, this position does not exist. For this reason, the Mayor both manages the City's day-to-day business and supervises the City's daily operations as carried out by the department directors. In addition, the Mayor works with and supports the City Council in its role as a legislative and policy -setting body, works in a responsive and collaborative manner with citizens to address their needs and concerns, interacts with the business community to foster economic development, and supports and empowers various community organizations that enrich Edmonds' quality of life. The Mayor also represents the City and protects its interests in county, regional, state, and national arenas. And finally, the Mayor provides a ceremonial presence at activities within the city and throughout the Puget Sound area. 1999 Accomplishments 2000 Goals • Worked with other members of the Ed- • Public Safety Complex completion, including monds Alliance for Economic Development proposed new fire station planning. Board to facilitate and complete a commu- nity -wide visioning process. • Completed the Fire Consolidation Study and implemented recommendations ac- cepted by Council; hired a new Fire Chief. • Secured location of Fire Station #16. • Continued cooperative interlocal efforts to establish an 800 MHz system for Snohom- ish County. • Provided an "Edmonds presence" in re- gional, state, and national organizations. • Continue discussions with our neighboring cities on methods to efficiently provide quality fire/aid/medic services to our community. • Determine budget effects of Initiative 695 and work towards long-range financial security. • Examine ways to simplify government and create new methods to conduct City business. • Explore and implement additional ways to commu- nicate with the public. P: Reports: 00Budgt:Depts: Executive avor's Office Function Human Resources Human Resources (HR) fulfills all functions, which include employment/recruitment, labor contracts, benefits administration, wage and salary administration, safety, employee training and development, EEO/Affirmative Action, and general policy development. Performs Civil Service Commission requirements for employment/promotion of Police and Fire personnel, and LEOFF I Disability Board support. Human Resources strives to hire the most qualified, highly -skilled individuals to serve Edmonds' citizens, and provides City staff with training, benefits, and information that allow them to do their jobs with skill, efficiency, professionalism, and courtesy. 1999 Accomplishments Recruitment and Promotion HR assists other departments with the recruit- ment, testing, selection, and promotion of em- ployees, including 260 FTE and approximately 185 summer temporary help. Police and Fire employees are hired or promoted through Civil Service testing. During 1999, entry-level tests for both Police and Fire applicants, plus a Police Sergeant's promotional exam were administered. The HR Office also began using the City's Website to advertise job vacancies. During 1999, the following personnel actions were completed: 1997 1998 1999 General Employees (FTE) hired 11 27 23 promoted 2 8 9 Firefighters hired 1 1 1 promoted - 1 - Police hired - 5 5 promoted - - 5 Retirements 4 9 1 Disabilities 2 4 2 2000 Goals Staff Development A key HR staff member will retire in 2000. The position is primarily responsible for inputting payroll changes and administering various benefit programs. Time, training, and staff assistance will be required to ensure the new employee has the necessary knowledge and skills to continue quality service to employees. Employee Information As a TQM project, HR will improve their website linkage with additional information. Improvements will include on-line access to the City's labor agreements, salary schedules, benefit programs, personnel policies, job de- scriptions, and related documents and forms. Recruitment information on position vacancies will continue on the City's Website to assist outside customers during the application pro- cess. HR will also prepare and/or coordinate an intranet employee newsletter. P: Reports: 00Budgt:Depts:Executive avor's Office 1999 Accomplishments - cont. Human Resources Plan Implementation of the Human Resources Plan continued. Phase 1, the implementation of recommended classification and salary adjust- ments, was completed in July (originally sched- uled for 2002 completion). Primary Phase 2 changes involved helping staff and organize the Development Services Department. Building Inspection, Engineering, and Planning services were blended into one department with a strong customer relations emphasis. Boards & Commissions HR provides primary support for the Civil Service Commission, the Disability Board, the Human Resources Committee, the Medical Self - Insurance Committee, and the Citizens Commis- sion on Salaries of Elected Officials (newly organized in 1999). Serving in this role, HR developed and implemented Police and Fire hiring tests, took minutes, and performed numer- ous research functions for the boards and com- missions. Medical Self -Insurance The City's experience with medical self-insurance was a mixed success during the second year. After several large claims the first year, major claims costs were down the second year. After a thorough program review, the City will continue with self-insurance by increasing 2000 premium rates by 4.4-percent. Switching to the Regence provider network provided substantial Plan cost discounts, but as a result, employees suffered claims service prob- lems. HMA, the third party administrator, will issue new identification cards to help eliminate the claims service problems. Human Resources 2000 Goals - cont. Performance Evaluation With the assistance of user departments, HR will revise the current performance evaluation form. The new format(s) will be based on department interests and direction from the Mayor's Office. Employee Orientation and Training The employee orientation process will be up- dated. It will include information on City goals, personnel, policies, and facilities, along with video presentations from the Mayor and short vignettes showing all functions of the City workforce. Due to training budget reductions, HR training will rely primarily on no -cost pro- grams offered by outside agencies (such as the Washington Cities Insurance Authority). Volunteers In coordination with the Fire Department, HR will provide Community Emergency Response Team (CERT) refresher training. Insurances Prior to September 2000, HR will develop, advertise, and screen qualified parties to serve as the Agent of Record for our employee insurance programs. This will allow the City to review the appointment every three years and select the most beneficial agent. P:Reports: 00Budgt:Depts:Executive Function The Municipal Court publicly administers justice arising from violations of City ordinances and RCW statutes. The Court is the vital link between Edmonds' citizens and litigants, and it performs the following functions: - Adjudicates civil, criminal, and traffic infractions, - Manages cases in a timely manner to ensure that defendants' rights are not violated, - Maintains court records, legal documents, and defendant case files, - Oversees receipting and allocation of court fines and forfeitures, and - Prepares and distributes court orders to victims, defendants, Department of Licens- ing, jails, police departments, and other government entities. The Municipal Court strives to helps each community member understand the judicial system, and to build confidence and respect within the community and with other agencies. Court staff achieves excellence by first coming together as a positive and knowledgeable team, then working efficiently as professionals. 1999 Accomplishments • A 1999 budget was prepared with expendi- tures and revenue updates. • The Court Administrator worked as an active member on the Courts of Limited Jurisdiction Education Committee. • Developed a logo to better enhance internal and external customer relations. • Completed interior design of the new Ed- monds Municipal Court office. 2000 Goals Continue to practice Total Quality Manage- ment to serve the public. Acquire better electronic and computer technology. • As an active Education Committee member, the Court Administrator strives to develop quality education and training programs for all District and Municipal Court staff on new legislative requirements. • Acquire laptop computer for the Judge, to be paid for by the Administrator for the courts. Establish an ATM in the new Public Safety Complex for public use. P: Reports:00Budgt: Depts: Executive C. n'V E D Alf' 411C. 189" p Executive Office General Fund Dept. 200 Expenditure Summary Descriotion Administration Human Resources Municipal Court SUBTOTAL OTHER FUNDS: Medical Self -Insurance Sister City Commission TOTAL 1998 1999 Actual Actual $161,718 186,055 281,553 $159,433 194,484 314,919 $629,326 $668,836 1,438,608 10,365 $2,078,299 2000 ,dopted $167,870 201,020 346,590 $715,480 1,643,020 1,745,200 33,030 31,200 $2,344,886 $2,491,880 -12- P: Reports: 00Budgt:Data: Executive Executive Office General Fund Dept. 200 Expenditure Detail Account 1998 1999 2000 Number Descri flan Actual Actual Adopted ADMINISTRATION (001.000.210.513.10.00) 11 Salaries $122,330 $119,554 $126,610 12 Overtime 27 87 500 23 Benefits 26,708 27,185 28,930 31 Supplies 4,177 3,733 4,500 35 Small equipment 119 0 0 41 Professional Services 1,994 3,957 1,340 42 Communications 508 296 680 43 Travel 1,794 1,530 2,200 48 Repairs/Maintenance 402 407 600 49 Miscellaneous 1,656 2,383 2,510 594.13. 64 Equipment 2.003 WA Q TOTAL ADMINISTRATION $161,718 $159,433 $167,870 HUMAN RESOURCES (001.000.220.516.10.00) 11 Salaries $123,530 $135,273 $144,880 12 Overtime 0 87 500 23 Benefits 28,709 29,420 30,370 31 Supplies 2,338 2,739 3,500 35 Small Equipment 1,611 580 0 -13- P: Reports: 00Budgt:Data: Executive Executive Department General Fund Dept. 200 Narrative ADMINISTRATION - Salaries - Mayor ($65,000), Senior Executive Assistant to the Mayor ($43,240), Executive Support Assistant ($18,370) (1/2 shared with Human Resources). Overtime - As needed for special projects. Benefits Supplies - Letterhead and envelopes ($700), awards/plaques ($600), fax and printer ink cartridges ($700), photo supplies ($150), copier paper, pens, cards, labels, file folders, notebooks, and proclamation farms and folders ($2,130), coffee ($220). Small Eauigment - Nothing budgeted in 2000. Professional Services - Printing services and employee retirement art/framing. Communications - Mayor's cellular phone ($600) and pager ($80). Travel - Mileage and parking reimbursement, meals for city -related meetings and activities. Maintenance -1 /3 share of copier maintenance for 3rd floor copier. Miscellaneous - Magazine/newspaper subscriptions ($290) and costs for special meetings/events/dedications/ receptions/room rentals/flowers ($2,220). Eg iament - Nothing budgeted in 2000. HUMAN RESOURCES DIVISION - 9220 ADMINISTRATION Salaries - Human Resources Director ($71,040), Human Resources Analyst ($55,480), Executive Support Assis- tant ($18,360) (1/2 shared with Mayor). Overtime - As needed for special projects (Executive Support Assistant). Benefits Supplies - Office supplies ($2,000), and printing ($1,500). Small E ui ment - Nothing budgeted in 2000. -14- P: Reports: 00Budgt:Narrative: Executive Executive Office General Fund Dept. 200 Expenditure Detail Account 1998 1999 Number Description Actual Actual HUMAN RESOURCES CONTINUED 41 Professional Services $6,507 44 Advertising 6,394 48 Repairs/Maintenance 697 49 Miscellaneous 3,390 594.16. 64 Equipment 706 TOTAL ADMINISTRATION 11 Z3 .882 CIVIL SERVICE (516.21.00) 31 Supplies $602 41 Professional Services 11,437 43 Travel 0 49 Miscellaneous im TOTAL CIVIL SERVICE $1 jza TOTAL HUMAN RES. aiaaa� MUNICIPAL COURT (001.000.230.512.50.00) 11 Salaries $151,472 12 Overtime 2,015 23 Benefits 39,601 31 Supplies 7,429 $8,686 5,517 375 2,934 Q 11Q5.611 $244 7,757 100 732 $. M T L244-£34 $184,116 1,059 47,919 2,833 $6,400 5,500 1,000 3,940 QQQ $550 3,400 300 1$Q 44 UUM $207,400 2,000 49,520 3,420 -15- P:Reports:00Budgt:Data: Executive Executive Department General Fund Dept. 200 Narrative HUMAN RESOURCES-#220-Cont`d. Professional Services - EAP ($1,700), public works physical exams ($400), MEBT II ($1,000), drug testing ($1,100), hearing tests ($700), and fitness -for -duty exams ($1,500). Advertising - New employee recruitment. Maintenance - Office equipment, photocopier agreement. Miscellaneous - Membership in professional association ($250), reference materials ($250), employee recognition awards ($600), safety program ($400), training materials, suggestion awards ($500), Annual Award Function ($490), CERT training ($1,000), commuter trip reduction ($250), interview expenses ($200). E uqgi m�ent - Tape recorder/transcriber. CIVIL SERVICE u lies - Office supplies and testing materials. Professional Services - Promotion test consultant. Travel - Commissioner to attend Civil Service Conference. MisceIIaneous - I nterviewer expenses. MUNICIPAL COURT 01VISION -#230 COURTSERVICES Salaries - Court Administrator, four clerks and two part-time file clerks. Overtime - Night and Saturday court for probable cause hearings, weekend court for incustodies, night court for mitigation hearings. Benefits Su lies - General office supplies required to support a staff of five. Included are miscellaneous office supplies, envelopes, and ribbons for printers. Special forms to conduct court business (warrants), receipts, notice of case settings, hearing notices, releases, payment agreement, no contact orders, file folders & labels, cassette tapes for court recordings (four track 90 minute leaderless). P: Reports: OffludgtNarrative: Executive -16- Executive Office General Fund Dept, 200 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopter! MUNICIPAL COURT CONTINUED 35 Small Equipment $872 $869 $200 42 Communications 540 0 0 43 Travel 74 324 150 45 Rental/Lease 2,622 1,642 2,500 48 Repairs/Maintenance 152 0 300 49 Miscellaneous 1,094 683 600 594.12, 64 Equipment 7,567 (869) 0 RVI QE (512.51.00) 41 Professional Services 55,351 62,246 65,000 WITNESS SERVICE (512.53.00) 49 Miscellaneous 10,581 12,140 12,000 JURY SERVICES (512.54.00) 49 Miscellaneous 2 183 1 957 3 500 TOTAL MUNICIPAL COURT $2 25.z LuLaja LUC,.= GENERAL FUND SUBTOTAL $uaaz, W&LM ID 14N -17- P:Reports: 00Budgt:Data: Executive Executive Department General Fund Dept. 200 Narrative MUNICIPAL COURT DIVISION 4230 - Cont'd COURTSERVICE Small Einuipment - Calculators. Communications -Nothing budgeted for year 2000. Travel - Mileage reimbursement. Rental/Lease - Lease copy machine. Maintenance - Repair office equipment and fax machine maintenance. Miscellaneous - Membership for Judicial Association ($400). Judicial training manuals ($200). E uq iement -Nothing budgeted for year 2000. JUDICIAL SERVICES -JUDGE Professional Services - Contract with Judge and Judge Pro Tem. Contract is renewed on an annual basis during the four year appointment. WITNESS SERVICES Miscellaneous - Witness fees for court trials and special hearings. JURYSERVICES Miscellaneous - Jury fees for court trials. Supplies for jurors such as handbooks and coffee supplies. -18- P: Reports: OOBudgt:Narrative: Executive ayor's Office 1999 2000 Revenue Revenue Adopted Expenditures CITY ENTERPRISE - FUND 128 Beginning Cash Balance $7,500 $7,500 Ending Cash Balance MEDICAL SELF-INSURANCE - FUND 520 Other Funds 1999 2000 Expend. Adopted $7,500 $7,500 Beginning Cash Balance $164,520 $387,700 Ending Cash Balance $387,700 $431,460 Interest Earnings 14,420 10,000 Employee Claims 1,481,380 1,593,920 Investment Market Value Change* 3,580 0 Professional Services 161,640 151.280 Insurance Recoveries 115,050 10,000 Interfund Trust Contribution 1,733,150 1,768.960 TOTAL REVENUE $2,030,720 $2,176,660 TOTAL EXPENDITURE $2,030,720 $2,176,660 SISTER CITY COMMISSION - FUND 623 (100 - Public) Beginning Cash Balance $4,310 $1,440 Ending Cash Balance $1,440 $2,590 Interest Earnings 100 310 150 Miscellaneous 18,48Q 4,000 Transfer from Fund #120 15,000 5,000 SUBTOTAL $19,620 $6,590 SUBTOTAL $19,620 $6,590 (200 - Private) Beginning Cash Balance $11,620 $8,910 Ending Cash Balance $8,910 $3,210 Interest Earnings 730 500 Miscellaneous 14,850 27,200 Contributions 610 3,000 Anniversary Contributions 2,500 0 Miscellaneous 8,300 18,000 SUBTOTAL $23,760 3$ 0,410 SUBTOTAL $23,760 $30.410 TOTAL REVENUE $43,380 $37,000 TOTAL EXPENDITURE $43,380 $37,000 *Please see page XII for further information. -1 9- P: Reports: 00Budgt:Depts:Executive a vor's Office Narrative CITY ENTERPRISE - FUND 128 Other Funds As stated in Ordinance No. 3229, this fund was established October 27, 1998, to encourage economic development. It will be used to purchase, design, promote, and sell merchandise with the City's name. In 1998, $7,500 was transferred from the General Fund for start-up costs and may be returned at the City Council's discretion. MEDICAL SELF-INSURANCE - FUND 520 In accordance with Ordinance No. 3158, Fund 520 titles "Medical Self -Insurance Fund" was established August 19, 1997. This fund was established to consolidate all revenues, expenditures, and reserves associated with the City's medical self-insurance program into a single fund. Expenditures from this fund shall be made only for City-wide claims, brokerage fees and administrative costs. Any unexpended funds remaining in this fund shall not be transferred to the General Fund. SISTER CITY COMMISSION - FUND 623 In accordance with Ordinance No. 2715, fund No. 623 titled Sister City Commission was established June 31, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures (100) by program numbers. The Sister City Commission promotes international goodwill through the exchange of people and ideas. In the pursuit of this goal, they endeavor to promote the City of Edmonds by providing cultural opportunities to citizens, encourage commerce and attract tourists. The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects. The Commission will look for corporate sponsors and a major fund raising event. Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail for all expendi- tures and carefully differentiate between public and private funds to the end that no public monies of the City are spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General. -20- P: Reports: 00Budgt: Depts: Executive s': T7 n l)7 C. 189" ,4r";nlcfrafivP_ services Organization Chart Director Executive Assistant Information City Contracted Financial Legal Services Services ServicesF- I - Clerk Budget monitoring Revenue Expense Reporting Payroll Treasury Utility Billing AP/AR Insurance Fixed Asset / Inventory Control Fiscal Management Internal Auditing Purchasing • Accounting Mgr. • Accountants (2) • Accounting Tech. • Accounting Clerks (4) System Dev. System Maint. User Support Website Design/ Maintenance • Information Services Coord. • Computer Support Technician Records Managemt. Council Agendas, Packets, Minutes Document Legisla- tive Action Business Licenses Parking Permits Central Telephone Reception Mail Processing • City Clerk • Deputy City Clerk • City Records Coord. • Admin. Assistant • Sr. Office Assistant • Office Assistant Legal Representation Criminal Prosecutor Legal Advisor Prepare Documents Review Documents Risk Management Claims Program Coord. Contract Monitoring p•.Rep OOBudgtOr iMAdmin dministrative Services Mission Statement The Administrative Services Department is dedicated to being responsive to the needs of our public and internal customers by providing them with timely and quality services in a positive, professional and cooperative manner. The Department provides budgeting, financial reporting, cash management, risk management, informa- tion technology and City Clerk services to the public and direct program departments of the City. These services are designed to maintain financial stability and foster an atmosphere of trust throughout the City of Edmonds. P: Reports:00Budgt: Depts: Admin dministrative Services Function Administration Division The Administration Division advises on the department's administrative, financial, and personnel matters, ensures cost effective use of available resources, pursues performance standards that meet organizational needs and enhances employee growth, and renders public service pertinent to reporting the City's financial condition. 1999 Accomplishments Provided long-range financial forecasts to the Mayor and City Council to assist in adopting a 2000 budget in the face of revenue losses associated with Initiative 695. Developed a citywide long-range informa- tion technology plan designed to improve overall technology capabilities throughout the City of Edmonds. • Successfully coordinated citywide Year 2000 technology compliance efforts. 2000 Goals • Implement technology plan recommendations through the selection and purchase of permitting, financial and parks registration software pro- grams. • Restructure budget process to incorporate an increased level of participation from staff, the Council, and the public, and to allow for an accelerated time frame for adoption. • Continue to review department procedures for opportunities to streamline or eliminate outdated practices. • Work with Mayor and City Council to develop long-range funding strategies for the various City programs. P: Reports: 0OBudgt: D epts: Admin dministrative Services Function Financial Services Division Fulfills all accounting/treasury functions, which include payroll, accounts payable, accounts receiv- able, auditing, job costing, investing, budgeting, and reporting. A full-time Water Utility billing clerk is assigned to this division, but the position is funded by the Water/Sewer Fund. 1999 Accomplishments • Received an unqualified (clean) opinion on all financial statements in accordance with generally accepted auditing standards from the State Auditor's Office. • Received the Achievement for Excellence in Financial Reporting for the City's Compre- hensive Annual Financial Report (CAFR). • Successfully changed banking institutions to provide improved service at a lower cost. • Improved utility bill quality to meet customer needs. 2000 Goals • Prepare the City's CAFR to meet reporting standards in order to receive the Certificate of Achievement for Excellence. • Complete accounting manual update. • Implement new purchasing manual in order to streamline methods and clarify procedures. P: Reports: OOB udgt: Depts: Admin dministrative Services Function Maintains a decentralized system for processing, recording, and storing data. 1999 Accomplishments Replaced over 20 aging personal computers with newer, more efficient models. Also, upgraded several others with additional memory, etc., which made them more effi- cient. • Hired a Computer Support Technician to give the Information Services Division the ability to better serve the nearly 200 users and 130 computers it is responsible for. Information Services Division 2000 Goals • Replace another 15 aging personal computers with newer, more efficient models. Upgrade the City's Servers and PCs to the latest version of the Microsoft Operating System. This will involve updating or replac- ing over five servers and 130 computers. Also, upgrade to the latest version of Microsoft Office. • Upgrade the City's financial software to a more user-friendly, more reliable, and more flexible system. P: Reports: 00Budgt0epts:Admin dministrative Services Function City Clerk's Office Fulfills all legal requirements of recording, posting, publicizing, and filing documents. Responsible for City Council agenda, packets, and meeting minutes, as well as all business and specialty licenses. The Division is also responsible for the following citywide programs: records management, telecom- munications, central switchboard, mail, reproduction, parking permits, and minute -taking services. 1999 Accomplishments • Held citywide workshop regarding the processing of contracts and agreements, • Held citywide workshop regarding legal requirements for processing requests for public records. • Held regional records management workshop for records coordinators, managers, and administrators. • Implemented upgrade to the telephone system voice mail to assure Year 2000 compliance. • City Council Agendas, Minutes, and Public Hearing Notices are now available on the City's Web Page. Business License informa- tion and applications, as well as Requests for Public Records, are also available. Specialty licenses and permits (such as Residential Parking Permits, Taxi Licenses, Solicitors, Public Amusement, etc.) have all been added to an Access database. This allows for a more accurate, easier method of tracking and issuing the licenses and permits. Completed Phase I of the Five -Year Plan to microfilm a citywide essential records backlog. 114 boxes were filmed in 1999 and the security microfilm is stored in Olympia with the State Division of Archives. 2000 Goals Implement new requirement for non-resident business licenses. Oversee the telephone system upgrade to change to a four -digit extension system to accommodate the need for expansion. • Work with telephone vendor to assure a smooth transition of the voice mail compo- nent of the central telecommunications system to City Hall with the destruction of the old Public Safety Building. • Assure a smooth transition with City Council meetings moving to the new Public Safety Complex. This includes excellent public notification. • Work to provide access to additional public records via the Internet (non-resident busi- ness licenses, ordinances, and resolutions). • Review City Code Chapters dealing with business licenses, specialty licenses, and gambling taxes to make necessary changes to bring them up-to-date. • Continuous cross -training of staff for backup of all duties; update all procedures manuals. • Continue with citywide microfilming program to ensure protection of Essential Records as required by RCW 40.41. P: Reports:00Budgt:Depts: Admin dministrative Services 1999 Accomplishments - cont. 2000 Goals - cont. • Coordinated and documented the legal de- struction of 204 boxes of obsolete records citywide, and coordinated the transmission and documentation of 287 archive boxes to City archives. Received two awards for records manage- ment, one from the International Institute of Municipal Clerks, and one from the Associa- tion of Washington Cities. A considerable amount of cross training among staff has occurred. In particular, all duties of the Deputy City Clerk have been shared among other staff during the transition of this position being vacant. City Clerk's Office • Continue training/emphasis on basic records management policies and practices citywide. Conduct additional citywide workshop regard- ing legal requirements for processing requests for public records. P: Reports:00Budgt: Depts:Admin L rn�-, E D A, 4.0c 1 g9"' Administrative Services General Fund Dept. 300 Expenditure Summary Description 1998 Actual 1999 Actual 2000 Adopted Administration $143,099 $149,123 $159,710 Financial Services 410,178 401,348 397,260 Information Services 128,422 182,462 190,990 City Clerk 436,558 463,509 491,500 City Attorney 323,787 392,302 397,500 Non -Departmental 3,073,778 3.877,982 3,759,290 $5,396,250 SUBTOTAL $4,515,822 $5,466,726 Ending Cash Balance 1,563,040 1,528,700 1 1,054,810 OTHER FUNDS: Cumulative General Reserve Travel/Training and Equipment Hotel/Motel Tax Employee Parking Permit Special Library TOTAL (Less Ending Cash) 15,676 247,251 43,129 0 0 0 209,908 71,976 614 0 $4,821,878 $5,749,224 0 137,130 62,000 500 0 $5,595,880 -21- P: Reports:00B udgt: Data: AdminS rvs Administrative Services General Fund Dept. 300 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted ADMINISTRATION (001.000.310.514.10.00) 11 Salary(director) $80,559 $77,600 $84,160 23 Benefits(director) 16,226 17,700 18,480 11 Salaries 35,410 40,511 43,270 23 Benefits 8,050 8,880 8,620 31 Supplies 1,992 933 1,500 35 Small Equipment 0 266 780 43 Travel 106 55 400 48 Repairs/Maintenance 0 0 900 49 Miscellaneous 756 734 1,600 591.14. 64 Equipment Q 2,4.44 Q TOTAL ADMINISTRATION 5143,Q_3 ,' 149,1_2-3 1 1 FINANCIAL SERVICES (001.000.320.514.23.00) 11 Salaries $266,230 $266,707 $296,730 12 Overtime 6,080 2,796 6,000 23 Benefits 66,067 63,665 68,480 31 Supplies 8,261 9,074 7,000 35 Small Equipment 1,249 2,100 500 41 Professional Services 18,991 10,008 7,000 43 Travel 224 325 1 200 -22- P:Reports:00Budgt:Data:AdminSrvs Administrative Services General Fund Narrative Dept. 300 ADMINISTRATION 4310 Salaries (Director) - The salary is set by the City Council. Benefits (Director) Salaries -Executive Assistant. Benefits SupAfi_es - Stationery, copier/printer paper and miscellaneous office supplies. Small Equipment - Office furnishings. Travel - Reimbursement for auto mileage. RepairtMaintenance - Reupholster Director's chair. Miscellaneous - GFOA, WFOA and PSFOA dues ($600), financial publications ($500), and other activities/expenses ($500). Equipment- Nothing budgeted in 2000. FINANCIAL SERVICES Salaries - Salaries for accounting manager, two accountants, accounting technician, and three accounting assistants. (Utility Billing clerk is paid from the water/sewer fund.) Overtime - Overtime as needed during preparation of the preliminary and final budget books, the 1999 annual report, and for unexpected emergency leave situations. Benefits Supplies -Accounting and miscellaneous office supplies for eight employees. Supplies of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, interdepartmental receipts, treasurer receipts, claim warrants, payroll warrants and treasurer checks. New mayor signature stamps. Small Equipment - Calculators and chairs. Professional Services - To prepare the arbitrage rebate computations for G.O bonds ($5,000) (City Hall and Public Safety Bldg. Bonds), and sales tax auditing services ($2,000). Travel - Local mileage. P: Reports: 00Budgt:Narrative: Admin -23- Administrative Services General Fund Dept. 300 Expenditure Detail Account 1998 1999 2000 -] Number Description Actual Actual Adopted FINANCIAL SERVICES CONTINUED 44 Advertising $0 $131 $50 45 Rental/Lease 4,472 5,803 3,500 48 Repairs/Maintenance 1,719 1,358 1,800 49 Miscellaneous 7,495 7,715 6,000 51 Intergovtl Service 22,437 25,543 0 594.14, 64 Equipment 6 953 -6-M Q TOTAL FINANCIAL SERV. 41 4 4 $397.260 INFORMATION SERVICES (001.000.330.518.88.00) 11 Salaries $56,225 $73,415 $99,670 23 Benefits 10,655 13,916 22,670 31 Supplies 6,182 6,121 7,350 35 Small Equipment 0 934 0 41 Professional Services 8,605 35,717 16,300 42 Communications 12,093 10,130 10,000 48 Repairs/Maintenance 26,222 29,872 25,000 49 Miscellaneous 8,440 9,331 10,000 594.18. 64 Equipment Q 3,026 Q TOTAL INFO. SERVICES ��4 $182.462 190.990 -24- P:Reports: 00Budgt:Data:AdminSrvs Administrative Services General Fund Dept. 300 Narrative FINANCIAL SERVICES - #320-Cont'd Advertising -Advertising related to official notices on LID Bond issues. Rental/Lease - Copy machine rental for Finance Department. Maintenance -Maintenance on endorsing machine ($450), letter opener ($300), receipting system ($650) and tax auditing system ($400). Miscellaneous -Membership in the Washington Finance Officers Association ($330), Eden Systems ($40), Puget Sound Finance Officers Association ($130), Washington Municipal Treasurers Association ($40), and the Snohomish County Clerks and Finance Officers Association ($60), Government Finance Officers Association ($200), printing and binding both the preliminary (2001) and final (2000) budgets ($3,500), the annual financial report CAFR ($1,200), subscriptions ($300), and SCCFOA meetings ($200). Intergovernmental Services - Annual City audit is now budgeted under "Non -Departmental" division. Equipment - Nothing budgeted for 2000. INFORMATION SERVICES DIVISION 4330 Salaries -Information Services Coordinator, Computer SupportTechnician. Benefits Suoalies - General office supplies, computer paper of various sizes. Small E ui meat- Nothing budgeted in 2000. Professional Services - Contracted assistance as needed. Communications - Internet service charges. Maintenance -Maintenance contract on computer system including: printers, PCs, software maintenance. Miscellaneous - Miscellaneous software updates. Equipment -Nothing budgeted for 2000. -25- P:Reports:00Budgt:Narrative:Admin Administrative Services General Fund Dept. 300 Expenditure Detail Account 1998 1999 2000 Number (description Actual Actual Adopted CITY CLERK ADMINISTRATION (001.000.340.514.30.00) 11 Salaries $85,735 12 Overtime 377 23 Benefits 21,385 31 Supplies 5,777 41 Professional Services 12,851 43 Travel 46 44 Advertising 18,743 48 Repairs/Maintenance 550 49 Miscellaneous 1.711 TOTAL ADMINISTRATION $147"175 RECORDS SERVICES (514.80.00) 11 Salaries $45,222 23 Benefits 10,391 31 Supplies 0 41 Professional Services 0 43 Travel 199 49 Miscellaneous 184 TOTAL RECORDS SERV. a_5-�,U -26- $80,318 $95,940 44 400 17,674 19,730 4,939 5,950 14,694 14,250 112 570 17,194 8,310 480 1,100 2,2.4$ UaQ 11Mz 0.3 $1.4.9.&3Q $47,490 $52,420 9,619 8,930 0 500 13,796 0 107 470 12.5 S71. 1_37 1$Q $62.500 P : Reports : OOBu dgt: D ata: A dminS rys Administrative Services General Fund Narrative Dept. 300 CITY CLERK DIVISION 4340 ADMINISTRATION Salaries - City Clerk and Deputy City Clerk. Overtime - Emergency coverage for minute taking or office coverage as needed during high volume periods. Benefits Supplies - Maintenance of RCW and WAC ($1,500), general office supplies ($2,950), printing of forms and licensing materials ($500), minute books and tapes ($1,000). Professional Services -Regular quarterly update of city code & community development code ($6,530). Emergency temporary help ($1,000); minute taking services ($6,720). Travel - Mileage for posting Notice of Hearings, trips to courthouse to record documents and for training ($130). Mileage and meals for attendance at monthly municipal clerks' meetings ($140); ARMA monthly meetings ($300). Advertising - Publication of public hearing notices, ordinances and other special notices as required ($6,230), and Planning Board agendas ($2,080). Maintenance - Typewriters, Laniertape reformatter, transcriber and tape copier; Munimetrix annual maintenance; City code on MRSC website. Miscellaneous - WMCA, I IMC, and SCCFO dues for City Clerk and Deputy City Clerk ($305); ARMA ($150); Notary fee for Deputy ($125); Recording fees for legal documents($3,000). RECORDS SERVICES Salaries - City Records Coordinator ($49,420), seasonal help ($3,000). Benefits Suoolies - General office supplies. Professional S rvices - Nothing budgeted in 2000. Travel - Mileage reimbursement for meetings; ARMA meetings ($120); ALARM meetings ($50). Meals atARMA meetings ($300). Miscellaneous- ARMA membership dues ($150); Notary Public dues ($30). -27- P: Reports: 00Budgt:Narrative:Admin Administrative Services General Fund Dept 300 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual Adopted CENTRAL SERVICES (001.000.340.518.70.00) 11 Salaries $78,928 $92,455 $103,420 12 Overtime 255 108 0 23 Benefits 22,596 24,530 25,640 31 Supplies 9,212 8,411 9,460 35 Small Equipment 957 0 0 41 Professional Services 0 3,569 0 42 Communications 81,805 81,474 104,190 43 Travel 0 0 150 45 Rental/Lease 19,773 20,187 20,490 48 Repairs/Maintenance 16,511 10,516 15,820 594.18. 64 Equipment,350 13.419 Q TOTAL CENTRAL SERV. 5233.387 .,254.66 - $279,170 TOTAL CITY CLERK $436.558 463.509 $491.50D CITY ATTORNEY (001.000.360.515.00.00) 41 Prof. Services (retainer) $117,929 $142,122 $154,200 49 Miscellaneous (litigation) 143,256 173,631 177,300 515.23. 41 Prof. Services(traffic court) 60,000 65,021 60,000 49 Appeals 2,602 5,394 6,000 515.24. 41 Prof. Services (labor neg.) Q 6:134 Q TOTAL CITY ATTORNEY 323.T87 L392.302 Q9 .50Q -28- P: Reports:00B udgt: Data:AdminSrvs Administrative Services General Fund Narrative Dept. 300 CITY CLERK - #340 - Cont'd CENTRALSERVICES Salaries - Administrative Assistant, Senior Office Assistant, and Office Assistant. Overtime - Nothing budgeted in 2000. Benefits Suoolies - Copier paper, staple cartridges ($6,490); business license applications/brochures, logo envelopes/letterhead ($1,370), general supplies ($1,600). Small Equipment- Nothing budgeted in 2000. Professional Services - Nothing budgeted in 2000. Communications - Postage ($55,130), SCAN ($10,200), 775-2525 ($36,950); Plaza Room telephone and detective telephone services ($1,910). Travel - Reimbursement for personal use of vehicle for trips to post office, postings, etc. RentallLease - Mailing system ($6,840), copier ($13,650). Maintenance - Typewriters and calculators ($270), telephone system maintenance ($15,550). Eouipment-Nothing budgeted in 2000. CITY ATTORNEY- #360 LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover 100 hours of attorney services irrespective of billing rate of attorney providing services; it also includes $24,000 for paralegal work. Retainer services do not include tax work, special items such as major time-consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of construction costs. Miscellaneous - Covers lawsuits and negotiations with third parties atthe following hourly rates: 1997 1998 1999 2000 Senior Partners $139 $143 $145 $150 Partners 124 128 130 135 Associates with more than one year experience 103 106 110 115 Associates with less than one year experience 98 101 103 110 Interns and paralegals 77 80 80/60 80/60 Professional Services - Budgeted for Prosecutor. Miscellaneous - Prosecutor Appeals. Professional Services -Nothing budgeted for2000 (Labor Negotiations). -29- P: Reports: 00Budgt:Narrative: Admin Administrative Services General Fund Dept. 300 Expenditure Detail Account 1998 1999 f 2000 Number Description Actual Actual I Adopted NON -DEPARTMENTAL (001.000.390.500.00.00) 511.70. 51 Election Service $7,943 ($3,020) $20,000 511.80. 51 Voter Registration Service 42,194 48,220 57,600 512.52. 41 Public Defender 43,930 36,340 45,000 515.20. 41 Professional Services 6,001 1,624 0 517.22. 23 LEOFF Disability Benefits 139,352 164,490 160,000 517.78. 23 Unemployment Comp. 7,484 14,258 16,000 519.90. 11 Salaries 67,500 7,572 69,000 519.90. 23 PERS Retirement Benefits 52,067 70,549 47,000 41 Programming Prof. Serv. (900) 0 0 46 Insurance 260,718 269,618 287,000 49 Miscellaneous 107,663 130,873 122,430 51 Intergovt. Service 0 977 28,200 525.40 11 COMMUNICATIOWEMERGENCY Salaries SERVICES 0 0 75,000 23 Benefits 0 0 17,000 31 Supplies 0 0 400 49 Miscellaneous 0 30 100 51 Intergovt. Service 0 0 165,000 -30- P:Reports:00Budgt: Data:AdminSrvs Administrative Services General Fund Narrative Dept. 300 NON -DEPARTMENTAL DIVISION -4390 ELECTION SERVICES - Primary and general election costs. VOTER REG. SERVICES - County charge based on 24,049 registered voters in the City. JUDICIAL SERVICES -PUBLIC DEFENDER Professional Services -Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. Other Professional Services - Nothing budgeted in 2000. LEOFFDISABILITY Benefits - Medical insurance premiums and medical expenses for twenty-four (24) retired LEOFF I police officers and seven (7) firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund. UNEMPLOYMENT COMPENSATION Benefits -Mandated upon cities by federal governmentthrough Public Law 94-556, effective January 1,1978. MISCELLANEOUS Salaries -Termination pay forfive employees. Benefits -Medical, retirement benefits and state workers' compensation for three retiring PERS employees. Professional Services - Nothing budgeted in 2000. Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessmentfor pooling liability coverage and deductible amounts within the General Fund. Miscellaneous -Association of Washington Cities ($20,140), Edmonds Chamber of Commerce ($370), Senior Center ($38,240), Snohomish County Chamber of Commerce ($480), Edmonds Lions Club ($300), Puget Sound Regional Council ($13,600), Snohomish County Tomorrow ($4,300), Edmonds Alliance for Economic Development($20,000), and Economic Development Matching Funds ($25,000). Intergovernmental Services -Annual City audit as required by law (budgeted in Financial Services Division priorto 2000). COMMUNICATIONIEMERGENCY SERVICES Salaries - SnoCom Director (contracted City employee). Benefits - SnoCom Director (contracted City employee). 5uoolies - Emergency preparedness kits. Miscellaneous - For emergencies. Intergovernmental Services- (City share). Payment to Snohomish County for 800 MHz communications system and SnoCom building project. P: Reports: 0013 ud gt: N arrative: Ad mi n -31- Administrative Services General Fund Dept. 300 Expenditure Detail Account 1998 1999 f 2000 Number Description Actual Actual Adopted NON -DEPARTMENTAL CONTINUED 525.60. 51 FSC'A Intergovt. Service $40,758 531.70. 51 Pollution Control 11,639 562.00. 51 MEDIC 7 Intergvt. Services 451,590 567.00. 51 HEALTH SERVICES Alcoholism Services 8,927 572.20. 51 LIBRARY SERVICES Library Contract 825,171 586.80. 53 DEB TSfEY_ CEI0 THEE FEES State Excise Taxes 4,867 591.39. 00 1993 P/W Facility Bond 70,100 591.73. 00 1995 LTGO Bonds 317,410 591.78. 00 1996 Fire Station Bonds 65,953 591.79. 00 1998 LTGO Bonds 0 592.38. 89 Fiscal Agent Fees 404 594.19. 64 Equipment 0 581.10. 00 Loans to other funds 0 597.00. 55 Interfund Transfers 543-007 TOTAL NON-DEPART'L $3 073 778 Ending Cash 1 563 040 GEN. FD. SUBTOTAL -32- $41,010 11,430 682,862 7,102 951,931 3,963 66,277 325,930 65,953 0 613 31,741 51,469 $b., Q-9, 46 $45,900 13,800 722,000 10,000 887,000 4,000 38,380 323,330 65,960 27,190 500 200,000 0 311, 500 $3 759,290 1,054,810 16,451.060 P: Reports: 0OBudgt:Data:AdminSrvs Administrative Services General Fund Narrative EMERGENCY SERVICES COORD1NATtNGAGENCY Intergovernmental Services -Assessment by the Snohomish County Department of Emergency Services. POLLUTION CONTROL Intergovernmental Services- Supports the Puget Sound Air Pollution Control Agency. MEDIC 7 1 nte rq overn mental Services - Medic 7 2000 $722,000 1999 691,650 1998 451,600 1997 398,000 1996 299,150 Dept. 300 HEALTH SERVICES Inter overnmental Services- Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually received. LIBRARY SERVICES Inter overnmental Services -Annual contractfee with Sno-Isle Regional Library System. DEBT SERVICE/OTHER FEES Excise Tax - Monthly taxes paid to State of Washington, Department of Revenue. 1993 Public Works Facilily Bond Issue - Debt payment on 1993 issues, which represents 46.64% of total. This amount is the share to house general City maintenance operations. The street fund share is 53.36%. Original issued $1,690,000 of which $788,220 is Fund #001 and $901,780 is fund #111 ($1,140,000 was refunded in 1998). 1995 Libra Refunding Bonds - Payment on long-term bonds for acquiring Anderson Cultural and Leisure Center and Construction of Library. 1996 Fire District Contract - Payment on long-term contract for Fire Station #20 purchase. 1998 Refunding Bonds - Payment on $4,480,000 bonds issued in 1998 to partially refund 1993 and 1995 issues (12.35% is general fund,14.13% is streetfund, 73.52% is special capital fund share). Equipment- General fund share of new financial, recreation, and permitting computer systems ($400,000 total). Loans to Other Funds -These interfund loans prevent deficits in other funds awaiting grant reimbursement. OPERATING TRANSFERS Interfund Transfer 1998 1999 2000 Fire Aid Vehicle Fund - No. 005 $50,000 $0* $0* Travel/Training and Equipment Fund - No. 008 221,007 158,010 116,040 Community Request Fund No. 019 25,000 20,000 -0- Street Fund - No. 111 -0- 266,140 75,420 Street Construction Fund No. 112 -0- 12,500 -0- Building Maintenance Fund - No. 116 120,000 150,040 50,040 Municipal Arts Fund - No. 117 15,000 15,000 15,000 Council Contingency Fund - No. 119 60,000 210,980 -0- Cemetery Maint./ImprovementFund - No. 130 52,000 53,500 55,000 Sister City Commission - No. 623 -0- 10,000 -0- TOTAL 54$ 3.007 $896,170 $311,500 * Budgeted in Fire Department. -33- P:Reports:00Budgt:Narrative:Admin dministrative Services 1999 2000 Revenue Revenue Adopted CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 Beginning Cash Balance $236,350 $236,350 Interest Earnings 3,442 0 TOTAL REVENUE $239,792 $236,350 EMERGENCY FINANCIAL RESERVE - FUND 006 Beginning Cash Balance $1,207,735 $1,333,900 Telephone Utility Tax 91,498 90,000 Interest Earnings 34,667 60,000 TOTAL REVENUE $1,333,900 $1,483,900 TRAVELfTRAINING & EOUIPMENT - FUND 008 Beginning Cash Balance $39,520 $3,800 Transferfrom General Fund #001 158,010 116,040 Transferfrom Street Fund #111 3,867 4,580 Transferfrom Combined Utility Operating Fund #411 10,796 15,470 Transfer from Equipment Rental Fund #511 1,515 1.040 TOTAL REVENUE $213,708 $140,930 LEOFF - MEDICAL INSURANCE RESERVE - FUND 009 Beginning Cash Balance $192,057 $204,500 Interest Earnings 12,443 10,000 TOTAL REVENUE $204,500 $214,500 Other 1999 2000 Expenditures Expend. Adopted Ending Cash Balance $236,350 $236,350 Transferto Capital Improvement Fund#325 3,442 0 TOTAL EXPENDITURE $239,792 $236,350 Ending Cash Balance $1,333,900 $1.483900 TOTAL EXPENDITURE $1,333,900 $1,483,900 Ending Cash Balance $3,800 $3,800 Equipment (computer related) 65,375 39,100 Professional Services 8,835 9,700 Travel 90,465 59,030 Miscellaneous 45,233 29,300 TOTAL EXPENDITURE $213,708 $140,930 Ending Cash Balance 520•1 500 ti214--5iL(, TOTAL EXPENDITURE $204,500 $214,500 -34- P:Reports: 00Budgt:Depts:Admin dministrative Services CUMULATIVE RESERVE FOR GENERA FFUND- FUND 002 Other Funds This fund was established as a reserve forthe General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund until such time as the balance reached $250,000. Thereafter, the interest is transferred to the Capital Improvements Fund No. 325 for improvements to general facilities of the City. EMERGENCY FINANCIAL RESERVE- FUND 006 This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. The purpose of the fund was revised by Ordinance No. 2912 in 1994 to include unanticipated emergencies. TRAVELITRAINING/EQUIPMENT - FUND 008 Thefund was re-established in the 1997 budgetforthe purpose of segregating expenditures designated forTravel, Training and Computer hardware/software as well as furniture. Each of these categories are segregated within the Fund by BARS codes. Managers will need to submit a request in writing which will be reviewed by the Mayor's Office. LEOFF - MEDICAL INSURANCE RESERVE -FUNO009 The fund was created in the 1995 budget to establish adequate reserves forthe long-term health care and related obligations of LEOFF I employees. The reserve amounts are transferred from the General Fund and are approved by the City Council. There are 37 LEOFF I employees not covered by the Firemen's Pension Fund. -35- P:Reports: 00Budgt:Depts:Admin dministrative Services Revenue HOTEL/MOTEL TAX - FUND 120 Beginning Cash Balance Hotel/Motel Excise Tax Interest Earnings 1999 2000 Revenue Adopted $45,355 $39,600 64,431 60,000 1,790 1,240 TOTAL REVENUE $111,576 $100,840 EMPLOYEE PARKING PERMIT - FUND 121 Expenditures Other Funds 1999 2000 Expend. Adopted Ending Cash Balance $39,600 $38,840 Intergovernmental Svs. 46,421 38,000 Transfer to: Municipal Arts #117 4,000 4,000 Tourism Arts Fund #123 16,555 15,000 Sister City#623.100 5,000 5,000 TOTAL EXPENDITURE $111,576 $100,840 Beginning Cash Balance $17,287 $24,950 Ending Cash Balance $24,950 $28,950 Employee Parking Permits 7,393 4,000 Supplies 614 500 Interest Earnings 884 500 TOTAL REVENUE $25,564 $29,450 TOTAL EXPENDITURE $25,564 $29,450 SPECIAL LIBRARY - FUND 621 Beginning Cash Balance $7,297 $7,570 Ending Cash Balance 1= ILam Interest Earnings 273 300 SUBTOTAL $7,570 $7,870 SUBTOTAL $7,570 $7,870 (100 - Library Board) Beginning Cash Balance $1,112 $1,180 Ending Cash Balance $1,180 $1,270 Interest Earnings 68 90 SUBTOTAL $1,180 $1,270 SUBTOTAL $1,180 $1,270 TOTAL REVENUE $8,750 $9,140 TOTAL EXPENDITURE $8,750 $9,140 -36- P:Reports: 00Budgt:Depts:Admin d!'l inistrat%Ve Services HOTEUMOTEL TAX - FUND 120 Other Funds This fund was established by Ordinance No. 2010, which imposed a special excise tax of 2-percent on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp, and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construc- tion or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovernmental Services is for the South Snohomish County Tourism Bureau and Edmonds Alliance for Economic Development. Transfers are for concerts in the park, promoting tourism, and Sister City relations. EMPLOYEE PARKINGPERMIT -PI IND 121 This fund was established by Ordinance No. 3079. All application fees received by the City for employee parking permits are to be deposited in this fund and used solely for the administration of the program. SPECIAL LIBRARY- FUND 621 The Library Board provides funds for lectures and Washington Library Association membership fee for the Edmonds Library Board. Other Library Board supplies are paid from program 100. -37- P:Reports:00Budgt:Depts:Admin ED �! �� olice Services Organization Chart Police Chief Executive Assistant Field Support Services Services Patrol Investigation Special Operations Youth Services Traffic I Crime Prevention K-9 Administratiave Unit Hospital Security Records Ordinance Management Enforcement Property Reserves Management • Asst. Police Chief • Asst. Police Chief P:Reports:00BudgCOrgChts:PoI ice olice Services Patrol Organization Chart Field Services Respond to Calls for Service Initiate Criminal Investigations Enforce Local and State Laws Traffic Traffic Enforcement Traffic Accident Investigation Patrol Assistance • Sergeants (5) • Motorcycle • Patrol Officers (28) Officers (3) K-9 Building/Evidence Searches Criminals Apprehension Patrol Assistance • K-9 Officer Hospital Security Patient/Staff Safety Facilities Security Enforce Local and State Laws • Sr. Hospital Security Officer • Hospital Security Officers (5) Ordinance Enforcement Animal/Parking Control Abandoned Vehicle Enforcement Reserves • Animal Control Officers (3) Special Event Crowd Control Traffic Direction Patrol Assistance • Reserve Officers (10) P: Reports:00B udgt:OrgChts:Pol ice olice Services Organization Chart Support Services Admin. Sgt. Training Recruitment Selection Accreditation Youth Records/ Investigation Services Property Major Crimes Follow- Drug Abuse Resist. CAD/RMS Computers up Investigation Education / DARE Special Projects Fraud, Forgery, High School / Middle Crime Scene Narcotics and School / Processing Gambling Elementary Narcotics Testing Investigations School Resource Process Fingerprint Services Evidence Youth Crime Watch Police Records Mgmt. Activities Data Storage/Retrieval Telephone/Reception Mail Processing • Sergeant • Sergeant • Police Admin. • Detectives (5) • Elementary School Supervisor Resource Officer • Property Officer/ • High School Evidence Tech. Resource Officer • Police Services Assistants (7) Crime Prevention Commercial Residential Personal Security/ Training Supervise Voluntei Programs • Crime Prevention Coordinator P:Reports:00Budgt:OrgChts:Police o/ice Services Mission Statement Service in partnership with the community - a commitment to excellence. Through improved management techniques, mutual respect, developing staff s full potential, and in cooperation with the citizens of Edmonds, Police Services is becoming more attuned to and respon- sive to community needs. The department will be innovative, using emerging technology to maximum potential. They recog- nize that growth is dependent on public confidence and support, which they strive to accomplish through professionalism. 1999 Accomplishments • Officer -generated CAD reports show activ- ity by officer and shift as to how many reports each officer took, the type taken (burglary, theft, traffic, etc.), and how each officer's productivity compared to others. Reports were filtered down to supervisors. The interlocal was agreed to, the County secured a 20-plus million dollar bond, and the engineering report is being done by Motorola to insure we receive 95-percent coverage. • For reasons out of our control, this probably will not happen until January of 2000. Monitor services were provided to a number of at -risk youth. One 16-year old girl with a history of theft and dru& abuse was placed by her father at "Mountain Park Baptist Academy" in Missouri. Her progress has been remarkable; her father calls it a miracle. 2000 Goals • National Accreditation. • Continue to work on 800 MHz project. • Upgrade of docket imaging, training, and record management. • Continue to work with Parking Committee to improve downtown parking spaces. • Continue to provide mentor services to at least five at -risk youth. P: Reports: Offludgt: Depts: Po I ice o/ice Services Function Field Services Division In addition to enforcing local and State laws and keeping citizens and the community safe from violence and crime, the Field Services Division: - Responds to calls for service - Initiates criminal investigations Conducts traffic enforcement Investigates traffic accidents Provides patrol assistance - Apprehends criminals - Performs building/evidence searches 1999 Accomplishments • Procured a 37mm "Sage" ordinance system that is capable of firing rubber batons or gas and procured two sets of "spike strips" that can be deployed to stop a suspect vehicle during a pursuit. Received one 12-gauge shotgun specifically designed for firing "bean bag" rounds. Completed policy development and organized training for members on these two "less lethal" delivery systems and drafted a policy for deployment of spike strip hard- ware with training conducted for its use. • Completed hiring, training, and FTO process on the Department's three new officers. • Replaced and outfitted the new animal control vehicle. • Recruited Officer for the Dive Team, who is training with other Dive Team Members. • Improving and expanding the activity report to provide a comprehensive compilation of specific misdemeanor criminal charges and written investigation reports by title all attributable to the officer responsible for generating the citation or report. Also working on adding felony arrests by officer. Provides hospital patient/staff safety - Provides facilities security - Conducts animal/parking control Provides abandoned vehicle enforcement Conducts crowd control for special events Directs traffic P:Reports: 00Budgt:Depts: Police olice Services Function Support Services Division In addition to enforcing local and State laws and keeping citizens and the community safe from violence and crime, the Support Services Division: - Conducts major crimes follow-up - Conducts youth crime watch activities investigations - Processes crime scenes - Investigates fraud, forgery, narcotics, - Tests for narcotics and gambling - Process fingerprint evidence - Conducts Drug Abuse Resistance - Manage police records Education (DARE) - Retrieves/stores data - Provides school resource services - Conducts personal security training 1999 Accomplishments • Weekly construction meetings held with Merritt + Pardini and contractors on con- struction of the new Public Safety Complex. • Continued audit of all evidence in the prop- erty room and disposal of all items after legal requirements were satisfied. • All policies for National Accreditation have been written and reviewed. P: Reports:00 Budgt: Depts: Po I ice Police Services General Fund Dept. 410 Expenditure Summary 1998 1999 2000 Description Actual Actual Adopted Administration $388,753 $524,338 $517,500 Records Management 287,154 332,939 367,960 Investigation 577,913 724,353 570,260 Patrol 2,170,502 2,299,882 2,731,440 Special Operations 146,393 136,976 0 K-9 Unit 78,166 83,954 84,350 Crime Prevention 62,816 65,100 71,970 Youth Services 233,784 257,230 249,510 Training 108,640 110,699 41,390 Ordinance Enforcement 156,347 181,110 188,780 Traffic 252,909 309,006 269,700 Property Management 56,048 57,563 63,840 Reserve Unit 39,784 21,112 27,990 Hospital Security 340,575 349,569 356,740 Prisoner Care 102,999 105,663 87,970 Snocom 154,168 154,130 144,130 Equipment 43,295 14,204 3,000 $5,776,530 SUBTOTAL $5,200,246 $5,727,828 OTHER FUNDS: Criminal Justice Drug Enforcement TOTAL 354,153 574,920 34,123 12,348 $5,588,522 $6,315,096 -38- 514,780 57,350 $6,348,660 P: Reports:00Budgt: Data: Police Police Services General Fund Dept. 410 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual I{ Adopted_ ADMINISTRATION (001.000.410.521.10.00) 11 Salary(Chief) $75,240 $81,761 $86,360 23 Benefits(Chief) 16,500 15,213 17,310 11 Salaries 214,827 308,946 294,700 12 Overtime 651 3,489 2,100 23 Benefits 38,917 65,500 60,900 24 Uniforms 3,779 4,542 4,100 31 Supplies 13,290 13,330 13,900 35 Small Equipment 446 0 0 41 Professional Services 1,577 2,620 8,500 42 Communications 4,069 3,907 4,000 43 Travel 880 1,305 1,020 44 Advertising 947 955 1,000 45 Rental/Lease 8,605 10,364 12,000 48 Repairs/Maintenance 620 914 1,500 49 Miscellaneous 1,473 2,010 1,600 95 Interfund Rental 6.932 9.482 8 510 TOTAL ADMINISTRATION U& $524,338 1517,.500 -39- P:Reports:00Budget:Data: Police Police Services General Fund Dept 410 Narrative ADMINISTRATION-#410 Salaries (Chief) - The salary is set by the City Council. Benefits Chie Salaries - Two Assistant Police Chiefs, Police Administrative Sergeant, Executive Assistant, part-time Secretary, and two Cadets. Holiday buy back ($4,540). Overtime - Administrative Sergeant. Benefits Uniforms - Based on $750 each for commissioned personnel and $410 each for noncommissioned personnel, $230 each for part- time secretary and two cadets and to repair or replace clothing lost or destroyed on the job per labor agreement. Stiorlies - Reference books ($900), copier and fax paper ($2,800), printing costs ($2,000), office supplies fortotal department ($8,200). Small 1= ui meet- Nothing budgeted in 2000. Professional Services - Psychological fit -for -duty exams ($1,500), CALEA on -site accreditation ($7,000). Communications - All department pagers, Internet site rental, private telephone line (for police radio). Travel - Meals and parking expenses for business and meetings. Advertising - Business support and newspaper ads. RentallLease - Three copy machine leases for full year. Maintenance - Repair of office equipment. Miscellaneous - Washington Association of Sheriffs and Police Chiefs Association dues ($320), subscriptions ($400), NW accreditation dues ($100), Chaplain dues ($80), memberships ($700). Interfund Rental -Rental charge for administrative vehicles ($7,260) and Reserve Fund for radio replacement ($1,250). -40- P:Reports:OOBudgt:Narrative:Police Police Services General Fund Dept. 410 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted RECORDS MANAGEMENT (001.000.410.521.11.00) 11 Salaries $211,985 $243,991 $268,670 12 Overtime 4,831 7,144 4,200 23 Benefits 59,700 67,002 75,840 24 Uniforms 2,580 2,880 2,870 31 Supplies 6,444 8,470 8,800 35 Small equipment 174 699 920 41 Professional Services 0 2,561 3,450 48 Repairs/Maintenance 1,285 0 3,000 49 Miscellaneous 1K i92 214 TOTAL RECORDS MGT. S332.939 $367.20 INVESTIGATION (001.000.410.521.21.00) 11 Salaries $401,579 $501,036 $433,320 12 Overtime 27,135 43,734 21,000 23 Benefits 90,513 113,922 86,560 24 Uniforms 4,934 5,215 5,590 31 Supplies 5,122 5,803 5,200 35 Small equipment 2,177 400 0 41 Professional Services 1,538 1,926 2,000 43 Travel 314 684 1.000 -41- P: Reports:00Budget: Data: Po lic Police Services General Fund Narrative Dept. 410 RECORDS MANAGEMENT Salaries - Six Police Services Assistants, one administrative supervisor (includes $10,240 holiday buyback per labor agreement). Overtime - For clerical duties as required during scheduled shifts. Benefits Uniforms - Based on $410 for each noncommissioned personnel. Sullies Includes all department forms other than evidence ($6,000), and citations ($2,800). Small Equipment - Headphones replacement. Professional Services - Document imaging support maintenance. Repair/Maintenance - Repair of office equipment. Miscellaneous - LEIRA dues for seven service assistants. INVESTIGATION Salaries - One Sergeant and six Detectives (includes $17,590 holiday buy back per labor agreement). Overtime - As required for special assignments. Benefits Uniforms - Based on $700 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement. Supplies - General office supplies ($1,000), film and photo processing ($4,200). Small Equipment- Nothing budgeted in 2000. Professional Services - Polygraph services ($500), personal history reports ($500), credit reports ($500) and translator services ($500). Travel - Ferry fares for investigation and transports, meals and parking fees for business and meetings. -42- P: Reports: 0OBudgt: Narrative: Po I ice Police Services General Fund Dept. 410 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted INVESTIGATION CONTINUED 49 Miscellaneous $40 $391 $990 51 Intergovtl Service 25,561 30,310 1,000 95 Interfund Rental 19.000 20,932 13,600 TOTAL INVESTIGATION $577 q1 � 1724,353 70 2ti0 PATROL (001.000.410.521.22.00) 11 Salaries $1,565,865 $1,618,386 $1,928,580 12 Overtime 57,685 79,962 78,330 23 Benefits 359,315 374,724 432,240 24 Uniforms 18,089 18,490 20,970 31 Supplies 14,309 7,316 8,600 35 Small Equipment 10,892 4,346 0 41 Professional Services 6,922 11,077 8,000 42 Communications 17,353 21,694 18,000 43 Travel 126 0 0 48 Repairs/Maintenance 12,440 13,491 13,890 49 Miscellaneous 170 165 310 95 Interfund Rental 107-336 150,231 222�520 TOTAL PATROL $aj.ZL5—U S2.299.882 $2.731.440 -43- P:Reports: 00Budgt:Data:PoIice Police Services General Fund Narrative Dept. 410 INVESTIGATION- Contd. Miscellaneous - To purchase information, pay for tips, etc., for crimes other than narcotics related ($500), publications ($100), memberships ($390). intergovernmental Services - SPD/KCDPS annual photos fee ($200), and Sno County annual photos fees ($800). Interfund Rental - Rental charge for investigative vehicles ($12,600) and radio replacementfund ($1,000). PATROL Salaries- Seven Sergeants, three Senior Officers, and 25 Patrol Officers (includes $82,140 holiday buyback per labor agree- ment). Overtime - As required during shifts. Benefits Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement and replace body armor. Supplies - Includes supplies common to the department, i.e., batteries, switches, bulbs ($400), cones ($500), flares ($1,400), and miscellaneous ($6,300). Small Eguioment - Nothing budgeted in 2000. Professional Services -Dry cleaning of uniforms per labor agreement ($5,500) and towing ($1,000), five dive team medical exams ($1,500). Communications - Air time and long distance for all cellular phones for entire department. Travel - Nothing budgeted in 2000. Maintenance - Service and parts for repair of equipment, such as radar ($2,000), carwash ($2,040) and emergency equipment ($1,350),100% of all radio maintenance contract and repair costs not covered for entire department ($6,700), installation of equipment ($1,100) and dive equipment ($700). Miscellaneous -Dues for WSHNA ($90) and BSA ($40), hostage negotiations ($30), and Boy Scouts of America ($40), National Auto Theft Investigation dues ($110). Interfund Rental -Rental charge for patrol cars ($220,200) and reserve fund for radio replacement ($1,420); SWAT bus ($900). P: Reports:00Budgt: Narrative: Police - 4- Police Services General Fund Deet 410 Expenditure Detail Account 1998 1999 I 2000 1 Number Descrioticn Actual Actual Adooted SPECIAL OPERATIONS (001.000.410.521.23.00) 11 Salaries $115,223 $106,469 $0 12 Overtime 3,797 4,140 0 23 Benefits 26,482 24,673 0 24 Uniforms 0 1,338 0 31 Supplies 475 356 0 35 Small Equipment 416 0 0 48 Repairs/Maintenance 4 4 Q TOTAL SPECIAL OPER.4�y3 K-9 Unit (001.000.410.521.26.00) 11 Salaries $53,850 $60,372 $59,070 12 Overtime 4,301 3,949 3,500 23 Benefits 11,123 11,789 11,400 24 Uniforms 364 683 500 31 Supplies 26 518 760 35 Small Equipment 316 0 0 41 Professional Services 126 1,403 3,120 49 Miscellaneous 0 0 100 95 Interfund Rental 8.060 5.900 TOTAL K-9 UNIT -45- P:Reports: 00Budgt:Data:Police Police Services General Fund Narrative SPECIAL OPERATIONS -Nothing budgeted for2000. K-9 UNIT Salaries - One K-9 officer (includes $2,400 in holiday buyback per labor agreement). Overtime - As required during shifts. Benefits Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Suoplies - Training sleeve ($150), K-9 food ($500), strobe lights ($60), leashes ($50). Small Eguipment - Nothing budgeted in 2000. Professional Services - Kennel boarding ($100), veterinarian services ($120), K-9 trainer fees ($2,900). Miscellaneous - Dues for WSPCA . Interfund Rental - Rental charge for patrol vehicle ($4,800) and reserve fund for radio replacement ($1,100). Dept. 410 P:Reports:00Budgt:Narrative: Police -46- Police Services General Fund Dept 410 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual ! Adapted CRIME PREVENTION (001.000.410.521.30.00) 11 Salaries $46,951 $49,352 $54,220 12 Overtime 196 534 500 23 Benefits 10,808 11,052 11,710 24 Uniforms 856 574 410 31 Supplies 2,754 2,663 3,820 35 Small Equipment 419 0 0 49 Miscellaneous 160 95 110 95 Interfund Rental 1.2M TOTAL CRIME PREY. 2, 6 ty ,1 tip $71,970 YOUTH SERVICES (001.000.410.521.31.00) 11 Salaries $172,037 $200,141 $187,930 12 Overtime 15,462 6,543 12,000 23 Benefits 45,322 47,792 45,940 24 Uniforms 888 1,883 1,500 31 Supplies 0 721 450 35 Small Equipment 0 0 1,360 49 Miscellaneous Z5 154 am TOTAL YOUTH SERV. 1233,784 $257,230 $249,510 -47- P:Reports: 00Budgt:Data: Police Police Services General Fund Narrative Dept. 410 CRIME PREIENTION Salaries -One Crime Prevention Coordinator, and one Clerk Typist (includes $1,860 in holiday buyback per labor agreement). Overtime - For special assignments. Benefits Uniforms - Based on one noncommissioned employee. Supolies - Pamphlets ($800), videotapes ($200), Block Watch materials ($300), printing ($800) miscellaneous supplies ($800), Block Watch signs ($360), National Night Out products ($400), Halloween handouts and products ($80), and dry cleaning of McGruff costume ($80). Small Eguipment- Nothing budgeted in 2000. Miscellaneous - Dues for WSCPA ($75) and ISCPP ($35). Interfund Rental - Rental charge for 15 passenger van. YOUTH SERVICES Salaries -One Sergeant, two school Resource Officers, (includes $7,040 in holiday buyback per labor agreement). Overtime - As required by shifts. Benefits Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. Sullies - Business cards. Small I; ui ment - Three portable radio pouches. Miscellaneous - Dues to WSDOA ($80), NDOA ($90), NSROA ($80), and SCDOA ($80). P: Reports: 0013 ud gt: Narrative: Po I ice -48- Police Services General Fund Dept 410 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual Adooted TRAINING (001.000.410.521.40.00) 11 Salaries $61,335 $62,302 $0 12 Overtime 3,565 3,290 0 23 Benefits 14,963 12,237 0 24 Uniforms 277 415 0 31 Supplies 9,706 11,415 18,570 35 Small Equipment 536 798 2,380 41 Professional Services 12,220 10,901 9,100 43 Travel 304 387 1,500 44 Advertising 1,385 928 1,500 48 Repairs/Maintenance 1,120 1,983 2,040 49 Miscellaneous (1,903) (25) 580 95 Interfund Rental 5 132 6,068 5 20 TOTAL TRAINING 1Q.69941_.390 ORDINANCE ENFORCEMENT (001.000.410.521.70.00) 11 Salaries $97,183 $117,515 $120,830 12 Overtime 1,155 1,028 1,050 23 Benefits 23,610 28,441 30,080 24 Uniforms 1,676 1,950 1,950 -49- P: Reports: 00Budgt:Data:Police Police Services General Fund Dept. 410 Narrative TRAINING Salaries - Nothing budgeted for 2000. Overtime - Nothing budgeted for 2000. Benefits Uniforms - Nothing budgeted for 2000. Supplies - Pistol ammo ($6,980), rifle ammo ($2,330), shotgun ammo ($285), targets ($300), range supplies ($500), armorytools ($300), Taser cartridges ($1,915), Sage multi -launcher projectiles and loading supplies ($2,810), defensive tactics supplies ($750), miscellaneous training supplies ($2,000), dive manuals ($400). Small E ui meet -13 rifle racks ($1,950), portable air compressor ($350), table mount magnifying glass ($80). Professional Services - Range fees ($1,600), applicant polygraph fees ($1,500), health club membership fees ($6,000). Travel - Travel expenses for background investigations. Advertising - For recruiting. Maintenance - Pistol parts ($600), refurbish six shotguns ($1,440). Miscellaneous - National training bulletin on domestic violence ($100) and first -aid certifications ($480). Interfund Rental- Rental charges on two staff/school cars available to all employees for travel ($4,620), radio replacement fund ($1,100). ORDINANCE ENFORCEMENT Salaries - Three Animal Control Officers (includes $4,900 holiday buyback per labor agreement). Overtime - As required for special assignments. Benefits Uniforms - Based on $650 each for commissioned personnel. -50- P: Reports: OOBudgt:Narrative: Police Police Services General Fund Dept. 410 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted ORDINANCE ENFORCEMENT CONTINUED 31 Supplies $2,836 $3,649 $2,500 35 Small Equipment 363 235 430 41 Prof. Services 16,506 16,708 19,470 49 Miscellaneous 40 135 60 95 Interfund Rental 12-978 11,449 12.410 TOTAL ORD. ENFORCE. $156.347 $181.110 1 4 TRAFFIC (001.000.410.521.71.00) 11 Salaries $176,798 $216,441 $180,530 12 Overtime 6,560 12,322 6,900 23 Benefits 41,036 51,035 47,330 24 Uniforms 9,034 2,456 3,570 31 Supplies 926 802 0 35 Small Equipment 1,057 1,064 2,400 49 Miscellaneous 0 81 150 95 Interfund Rental 17.498 24- 055 28.820 TOTAL TRAFFIC S $30 -M fau.00-0. -51- P:Reports: 00Budgt:Data: Police Police Services General Fund Narrative ORDINANCE ENFORCEMENT-#410-Cont'd Supplies - Miscellaneous supplies, including bags, animal control drugs, disposable leashes ($450), suppliesforACE program ($1,000) and dog licenses and renewals ($1,050). Small Eauisam- Two squeeze cages ($300), six-foot catch pole ($50), grooming table ($80). Dept. 410 Professional Services- Veterinary services from local veterinarians ($750), animal shelter services contractwith ADIX ($16,720), animal disposal services ($2,000). Miscellaneous - Dues for WACA . Interfund Rental - Rental charge for parking enforcement vehicle and animal control vehicles ($11,600), and radio replacement ($810). TRAFFIC Salaries - Three Motorcycle Officers (includes $7,330 in holiday buyback per labor agreement). Overtime - As required by shifts. Benefits Uniforms - Based on each commissioned officer, additional costs for motor officers, and body armor replacement. Supplies- Nothing budgeted for2000. Small Equipment - Full face helmet ($1,050), three headsets ($900), three Winterhands ($450). Miscellaneous - Dues for NAMOA. Interfund Rental -Traffic car ($27,420), and reserve fund for radio replacement ($1,400). P: Reports: OOBudgt:Narrative:PoIice -52- Police Services General Fund Dept 410 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Auoiated PROPERTY MANAGEMENT (001.000.410.521.91.00) 11 Salaries $36,071 $34,856 $38,880 12 Overtime 1,445 1,261 900 23 Benefits 11,893 10,495 12,940 24 Uniforms 410 410 410 31 Supplies 2,972 3,048 3,000 35 Small Equipment 320 237 200 41 Professional Services 541 743 1,800 44 Advertising 0 1,293 1,600 49 Miscellaneous 20 0 30 95 Interfund Rental 2.376 5 220 4.080 TOTAL PROPERTY MGT. 156.048 $2.563 �63g40 RESERVE UNIT (001.000.410.521.94.00) 11 Salaries $35,033 $13,580 $20,800 23 Benefits 1,721 695 890 24 Uniforms 3,030 1,863 2,700 41 Professional Services Q 4.974 aam TOTAL RESERVE UNIT 3kZ8.4 ZLIJ2 27.990 -53- P:Reports: Data: 00Budgt:Pot ice Police Services General Fund Narrative PROPERTY MANAGEMENT Salaries- One Property Officer/Evidence Technician (includes $1,580 in holiday buyback per labor agreement). Overtime - As required by shift. Benefits Uniforms - Per contract for noncommissioned employee. Supoiies - Evidence supplies ($600), fingerprint supplies ($1,200), drug testing supplies ($1,200). Small E ui ment - Miscellaneous items. Professional Services - Alarm monitoring for evidence room. Advertising.- Found property and auction notification. Miscellaneous- Dues for LEIRA. interfund Rental- Rental charge for property van ($3,600) and reserve fund for radio replacement ($480). Dept. 410 RESERVE U NIT Salaries - $10.00 per hourfor 10 Reserve Officers. Benefits Uniforms - Based on $270 for each Reserve Officer. Professional Services - Four polygraphs ($600), four medical exams ($2,000), four psychological exams ($1,000). P: Reports:00B udgt: Narrati ve: Po I ice -54- Police Services General Fund Dept 410 Expenditure Detail Account 1998 1999 Number Description Actual Actual SECURITY (001,000.410.521.95.00) 11 Salaries $234,059 $257,191 $264,340 12 Overtime 27,295 11,636 10,000 23 Benefits 65,673 66,753 67,630 24 Uniforms 6,102 5,207 4,550 31 Supplies 162 454 200 95 InterFund Rental 7 284 8 328 10,020 TOTAL SECURITY 349&ZQ za-5-69 3_a§174Q 523.60. 51 PRISONER CARE Intergovernmental 102,999 105,663 87,970 528.60. 51 SNOCOM Intergovernmental 154,168 154,130 144,130 594.21. 64 Equipment 43,295 14,204 3 000 GEN.L FUND SUBTOTAL KaQQ.246 L,727.828 M5 Z -55- P:Reports: Data: 00Budgt:Police Police Services General Fund Narrative Dept. 490 SECURITY Salaries -Seven full-time Security Officers at Stevens Memorial Hospital (includes $10,620 holiday buyback and $3,000 shift differential perlaboragreement). Overtime - As required during shifts. Benefits niforms - Based on $650 each for Commissioned Officers for repair and replace uniforms lost or destroyed on the job. Supplies - Batteries, flashlights, foam self-defense spray, etc. Interfund Rental - Rental charge for security vehicle ($9,600) and reserve fund for radio replacement ($420). PRISONER CARE Intergovernmental Services - Jail booking and dailyfees undercontracts with the Cityof Lynnwood and Snohomish Countyjails ($80,970); home detention fees ($2,000), and ferry fares for prisoner transport ($5,000) ($148,000 budgeted in 007). SNOCOM Intergovernmental Services - SnoCom services (also budgeted 007.000.410.528.60.51). EQW-Pment - Five dive team buoyancy compensators. -56- P: Reports: 0OBudgt:Narrati ve: Po I ice Police Services Criminal Justice Fund 007 Revenue Detail Account 1998 1999 2000 Number Description Actual Actual Adopted 308.00.00 BEGINNING CASH $153,203 $317,643 $343,100 313.70.00 TAXES 1/10 Sales Tax 442,776 484,487 455,000 331.21.00 INTERGOVERNMENTAL Dept. of Justice Grant $0 $26,966 $13,380 336.06.21 MVET/Special Distribution 13,251 16,937 0 336.06.22 MVET - Program 1 12,695 16,109 7,600 336.06.23 MVET - Program 2 17,908 19,046 11,000 336.06.24 MVET - Program 3 17,943 19,046 11,000 336.06.51 DUI - Cities Q 2.813 Q TOTAL INTERGOVT. 61,797 100-917 42.980 361.11.00 MISCELLANEOUS Investment Interest 5,368 1,972 2,000 367.00.00 Donation/Contribution 4,817 0 0 383.00.00 Contributions - Other Cities 3,588 13,001 0 387.00.00 Residual Equity Transfer -In 20 Q Q TOTAL REVENUES $518.552 $600,377 $499.980 TOTAL CRIM JUSTICE FUND 1071,755 $918.020 $843.080 -57- P:Reports: 00Budgt:Data:Po1 ice007 Police Services Criminal Justice Fund 007 Expenditure Summary 1998 1999 2000 ❑escriotion Actual Actual Adopted Administration Special Operations Prisoner Care SNOCOM Buildings & Equipment Investigation Equipment Youth Services Municipal Court SUBTOTAL Ending Cash Balance TOTAL $6,944 $6,031 $0 4,836 22,895 13,650 70,926 139,143 168,030 137,000 166,182 176,250 42,413 103,943 14,880 0 22,005 7,600 10,127 22,579 43,160 81,907 92,142 91,210 $354,153 $574,920 $514,780 317,602 343,100 328,300 $671,755 $918,0201 $843,080 -58- P: Reports:00Budgt:Data: Pol ice007 Police Services Criminal Justice Fund 007 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted POLICE ADMINISTRATION (007.000.410.521.10.00) 49 Miscellaneous $6,944 $6,031 $0 SPECIAL OPERATIONS (007.000.410.521.23.00) 24 Uniforms $0 $0 $0 31 Supplies 4,355 12,002 4,500 35 Small Equipment 0 1,555 0 48 Repairs/Maintenance 533 76 400 49 Miscellaneous (1,708) 6,392 6,680 51 Intergovt. Services 1,656 811 1,170 95 Interfund Rental 0 2 0 2 Em TOTAL SPECIAL OPER. 4.,$ $22.895 91e5K 31 PRISONER CARE Supplies 285 13 2,000 51 Intergovernmental 70,641 139,130 166,030 Total Prisoner Care } 7ui� 1139.143 168.030 51 SNOCOM Intergovernmental 137,000 166,182 176,250 62 BUILDINGS-& EQUIPMENT Buildings 0 44,159 0 594.21. 64 Equipment 42,413 59,784 14.880 TOTAL BLD. & EQUIP. $42 413 $103,943 $14,880 -59- Police Services Criminal Justice Fund Dept. 410 Narrative POLICE-#410 ADMINISTRATION Miscellaneous -Nothing budgeted for2000. SPECIAL OPERATIONS Uniforms - Nothing budgeted for 2000. Supplies - SWAT supplies. Small Eq<Irprnent- Nothing budgeted for2000. Repairs/Maintenance -Repair SWAT equipment. Miscellaneous -1/3 cost of advanced SWAT training. Intergovernmental -Cost of miscellaneous equipment. Interfund Rental - One-third of SWAT bus. PRISONER CARE Supplies - Food, medicine and medical care for prisoners. Intergovernmental Services - Jail booking and daily fees under contractwith City of Lynnwood and Snohomish Countyjails. SNOCOM Intergovernmental Services - SNOCOM services (also budgeted in 001.000.410.528.60.51). BUILDINGS & EQUIPMENT. Buildings -Nothing budgeted for2000. Eauipment -Hardware and Software for optical imaging program. -60- P: Reports:00B udg t: Narrative: Po I ice Police Services Criminal Justice Fund 007 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted 594.21. 64 PROGRAM 100 - INVESTIGATION Equipment $0 $22,005 $7,600 521.31. 24 PROGRAM 200 - YOUTH SERVICES Uniforms 1,475 511 0 31 Supplies 4,523 8,763 9,880 35 Small Equipment 715 0 8,000 43 Travel 0 0 280 55 Interfund Transfer 0 0 15,000 93 Interfund Fuel 1,027 1,408 1,200 95 Interfund Rental 1,645 10,421 7,800 98 Interfund Repairs Z42 1.476 1.000 TOTAL PROGRAM 200 10,127 22,579 43,164 TOTAL POLICE EXPEND. $272.246 $482,778 $423.670 -61- Police Services Criminal Justice Fund Dept. 410 Narrative POLICE - #410 - ConVd. COMMUNITYPOLICING-PROGRAM 1 E u_g ipment- Hardware and software for optical imaging. YOUTH SERVICES -PROGRAM 2 Uniforms - Nothing budgeted in 2000. Su lies - Stationery ($890), notebooks ($800), name tags ($100), charts ($50), teacher DARE shirts ($600), DARE bracelets ($1,160), graduation certificates ($380), student T-shirts ($3,000), classroom/graduation incentives ($1,750), student awards ($950), banners ($200). Small Equipment - New building equipment; software updates. Interfund Transfer - For Police Staff Assistant position in Fund #001. Travel - Local mileage reimbursement. Interfund Fuel - Fuel purchased from Equipment Rental division. Interfund Rental - Rental charge for YSU car and reserve fund for radio replacement. Interfund Repairs - Labor and supplies for repairservice provided by Equipment Rental. -62- P: Reports: OOBudgt:Narrati ve: Po I ice Court Services Criminal Justice Fund 007 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted 11 12 23 31 35 41 43 48 49 MUNICIPAL COURT (007.000.230.512.50.00) Salaries $42,621 $46,044 $50,390 Overtime 1,490 881 500 Benefits 9,483 11,595 11,350 Supplies 8,653 11,730 11,000 Small equipment 322 348 320 Professional Services 16,257 20,961 16,000 Travel 617 152 800 Repairs/Maintenance 514 0 600 Miscellaneous 1 950 431 25-Q TOTAL MUN. COURT al-0 TOTAL EXPENDITURES $354 153 $5744,920 $514,780 ENDING CASH BALANCE 317 602 343,100 328 300 TOTAL FUND BALANCE _ 7.1.._ 7�� 15QiQ ,QW. UA—M Q -63- Court Services Criminal Justice Fund Dept. 230 Narrative MUNICIPAL COURT-#230 COURT SERVICES Salaries -One Court Clerk, two bailiffs. Overtime - As needed for work overload. Benefits Supplies - Office supplies and forms. Small E ui ment - Small office equipment for office and courtroom. Professional „Services - Domestic Violence Coordinator (shared with the City of Lynnwood). Travel -Anticipated travel for in -custody hearing help in Lynnwood. Repair 1 Maintenance - Courtroom equipment maintenance. Miscellaneous - Supplies for courtroom and bailiffs. P:Reports: 00Budgt:Narrative: Police Police Services Drug Enforcement Fund 104 Revenue Detail Account 1998 1999 2000 Number Description Actual Actual Adoptod { O0 308.00.00 BEGINNING CASH FINES AND FORFEITS $19,465 357.40.00 Investigative Confiscations 29,339 357.41.00 Proceeds from Conf. Property am2 TOTAL FORFEITURES MISCELLANEOUS $32,921 Other Judgement / settlement 0 361.11.00 Investment Interest $2 371 TOTAL MISCELLANEOUS $2,371 TOTAL REVENUES $35 292 PROGRAM TOTAL J5_?T 308.00.00 BEGINNING CASH INIERGOVERUMENTA $3,450 338.27.00 Juvenile Services -DARE 1667 TOTAL REVENUES $1-667 PROGRAM TOTAL $5.117 308.00.00 Q0NFISC8TED FUNDS PENDING - 200 $17120 BFGINNING CASH PROGRAM TOTAL $17 120 TOTAL FUND BALANCE $76.991 -65- $20,70.1 12,661 1.213 $13,874 434 $2 119 $2.553 $16 427 U7:72.8- $5,117 aaaa $3,333 S8. 45Q2 $17.120 $17120 '5b2.,59.� $24,790 0 $2.000 $2.000 $46 000 m—l4 T-.9Q $8,440 1.670 $1.670 S-1Q' 114 $17_120 $17,120 MQZQr P:Reports: 00Budgt:Data:Police 104 Police Services Drug Enforcement Fund 104 Expenditure Summary 1998 1999 2000 Descriution Actual Actual Adopted Investigation Youth Services Equipment SUBTOTAL Ending Cash Balance TOTAL $34.123 0 0 $12,348 0 0 $34,123 $12,348 42.871 50,350 $51,650 3,000 2,700 $57,350 40,670. $76,994 $62,698 1 $98,020 -66- P: Reports: 00Budgt:Data:Po1ice 104 Police Services Drug Enforcement Fund 104 Dept. 410 Account Number Description 1998 Actual 1999 Actual 2000 Adopted DRUG ENFORCEMENT (104.00 0.410.521.21.00 ) 32 Fuel Consumed $1,155 $983 $1,000 35 Small Equipment 0 250 200 41 Professional Services 0 396 1,100 43 Travel 606 460 1,350 49 Miscellaneous 6,000 5,544 8,000 51 Intergovernmental 4,862 4,715 5,000 594.21. 64 Equipment 0 0 2,700 597.00. 55 Interfund Transfers -out 21,500 0 29,000 508.00. 00 Ending Cash Balance 20 634 24 790 22,440 TOTAL DRUG ENFORCE. $_0�� 17 ,: 37 1 $ Mlu YOUTH SERVICES (104.100.410.521.31.00) 49 Miscellaneous 0 0 3,000 508.00. 00 Ending Cash Balance 5.117 8.440 7.110 TOTAL D.A.R.E. % 17 $8.440 $10.110 CONFISCATED FUNDS/PENDING (104.200.410.521.21.00) 49 Miscellaneous 0 0 6,000 00 Ending Cash Balance 17,120 17,120 11.120 TOTAL CONF. FUNDS $17,120 $17 112Q $17,120 TOTAL FUND 104 LIU $62,QQB -67- P:Reports: 00Budgt:Data:Police 104 Police Services Drug Enforcement Fund Narrative POLICE -#410 DRUGENFORCEMENT Fuel Consumed - Fuel for narcotics detective vehicle. Small Equipment -Computer printer. Professional Services - Nextel radio fees. Travel - City's share of WSIN conference for detective and 1/3 sergeant's in Sacramento, CA. Miscellaneous - Funds for drug buys, informant and surveillance expenses. Intergovernmental Services - City's share of Snohomish Regional Narcotics Task Force. Equipment -City's share of body wire ($900), entry shield ($500), computer ($1,300). Interfund Transfers -Out- For Sergeant position in Fund #001. D.A.R.E. PROGRAM- 100 YOUTH SERVICES-100 Misceilane us - Unanticipated expenditures that occur throughout the year. CONFISCATED FUNDS/PENDING-200 Dept. 410 Miscellaneous - Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. -68- P: Reports:00B udgt:Nar native: Police C. r. T-7 Tl {�7 ire Services Organization Chart Fire Prevention & Pubtic Education Code Enforcement Code Review/Revision Plan Review Fire Investigation Public Education Permit Issuance Emergency Preparedness • Fire Marshal • Fire Inspector Fire Chief Executive Assistant operations & Training Fire Suppression Emergency Medical Hazardous Materials Safety and Health Facilities Maintenance Special Operations Re d ru itm en t/Rete ntio n Volunteers Curriculum Development • Assistant Chief • Fire Captain (3) • Fire Lieutenant (6) • Firefighters (27) • Reserves (15) P:Reports:00Budgt:OrgChts: EdFire ire Services Mission Statement The Edmonds Fire Department (EFD) is dedicated to protect our community's life, property, and the conditions. environment through education, prevention, and emergency response to medical, fire, and hazardous EFD is a first-class fire department; they work as a team to make things happen, continually seek better ways to perform their jobs, respect and value each other, and maintain a "can do" attitude. 1999 Accomplishments 2000 Goals ' After a nationwide search, Fire Chief Thomas • J. Tomberg, previous Chief of Lewiston Continue to provide the best possible emergency EMS, fire, technical rescue, Idaho and a 28-year fire service veteran, was and hazardous materials response services. appointed Chief of Department. • Added web site to enhance organizational visibility and advertise/market training events. • By unanimous Council vote, added 24-hour Battalion Chiefs for five months. • Relocated three Captains to Command posi- tions to enhance site management at each Station. • Added Medical Bicycle Unit providing rapid EMS at heavily attended civic events. • Added First Aid classes to CPR Program for public and corporate customers. • Initiated planning, design, and site work for new Fire Station 16. • Relocated Station 16 living quarters to ac- commodate adjacent construction project. • Obtained surplus, trailer -mounted generator for emergency use. • Continue to examine ways to improve customer service in emergency operations, fire prevention, and public education. • Continue to provide for and maintain the physical needs of our members, including station environments, fitness and health programs, and safe operating equipment. • Study new ways to deliver cost-effective emergency services. • Review Department standard operating procedures, administrative policies, and performance standards; develop new SON that address Department operations. • Enhance training by introducing daily drills, single and multi -company drills, and evolutions. • Work with SNOCOM to improve and simplify dispatch procedures. P:Reports: 00Budgt:Depts:Fire n_ c IiC •7VI 1999 Accomplishments - cont. • Hosted "Occupied Structural Firefighting"' Taught at no cost by Fire Department of New York to 130 participants, including 22 EFD members. • Hosted "Truck Company Operations." Taught at no cost by retired Los Angeles Battalion Chief John Mittendorf to 76 participants, including 16 EFD members. • Hosted "Hazardous Materials Incident Commander" class certifying six EFD offic- ers. Trained all Engine Companies in "Multi - Company Operations" at State Fire Acad- emy. • Provided Technician -level training in Con- fined Space Rescue (24 hours, 9 personnel); Rope Rescue (50 hours, 8 personnel); and Trench Rescue (24 hours, 8 personnel). • EFD instructors provided Bloodborne Pathogens and Hazardous Materials Aware- ness training to EPD Officers. Approved and tested manual fire alarm system and evacuation plan for City Hall during Fire Prevention Week. 2000 Goals - cont. • Adopt a user-friendly incident reporting software system that will provide readily available data. • Received mayoral proclamation for Fire Prevention Week.FPW by activities Engineded elementary school visits roadway banners, and a "Great Escape" fire drill campaign. • Finish design work on new Station 16. Formalize the handshake agreement in ♦ writing between the Automatic Aid Co- operators Group to work together, share resources, etc. • Accept, place into service, and train on the new Aerial Ladder Truck. • Continue to actively participate in COMM- pity events to provide for our customers' fire and life safety. r . nc F....... ooBudgt:Depts:Fire ire Services 1999 Accomplishments - cont. Obtained EMS Council grant for purchase of 50 skateboard helmets distributed free to youths at the Edmonds -Lynnwood Skate Park at LYnndale Park. • Developed and implemented Y2K Contin- gency Plan. ' Instituted more frequent meetings and interaction between Automatic Aid Co - Operators Group. P.-Reports, 0013ud9t: Dcpts:Fire Operations and Training ❑ivision .. CMan/i/"pc B■ v v_• - Function operations and Training Division provides emergency medical response and hospital hazardous at The oppresses fires, provides the basic, life-support level. The Division contains, controls, i victims, and disaster response. Compre- material response, effects rescue and extrication of trapp fire suppression, EMS, rescue response, disaster hensive internal and exten,al training in emergency tacticsand strategy, ppersonnel and and extrication, hazardous materials real se, leadership, and management for paid and reserve firefighters is also provided. _..ne.t­ Pire r:xePUILb. / a,- b — ire Services Function Fire Prevention and As part of Fire Prevention, the Department's Inspection program Provides reassembly, commercial, industrial, and residential occupancies to ensure ode compliance.t Fire Pre- vention also performs plan review on new and tenant improvement construction projects, inspects fire sprinkler and fire alarm systems, reviews decommissioning of underground fuel tanks, conducts fire cause and origin investigations, and fire safety inspections of new construction. Public Education helps responsible parties identify and remove hazards and conducts fire and life - safety training for individuals, groups, businesses, and educational institutions. The Public Education program also includes visits to schools, station tours, citizen CPR training, and staffs first aid stations at community events such as the Taste of Edmonds, Waterfront Festival, Arts Festival, and others. P: Reports:00Budgt:Depts: Fire Fire Services De t. 510 General Fund Expenditure Summary 1998 1999 2000 Ada ted Actual Actual $118,583 $84,951 $123,370 Administration 2,149,350 1,951,640 1,851,460 176,740 Suppression &Investigation 221,578 58,414 179,747 70,696 73,310 Prevention Training 23,742 25,805 25,360 1,388,370 Reserves Medical Service 789,959 109,415 1,333,762 114,748 115,340 Emergency Fire Alarm/Dispatch 18,884 74,247 1,510 Equipment Transfer -out to Fire Vehicle Fund 0 $3,489,925 50,000 $3,885,596 50,000 $3805,460 SUBTOTAL OTHER FUNDS: 161,390 260,320 Reserve Fire Aid Car/Fire Engine 807,115 29_ 33,18 29,000 Firemen's Pension $4,0461986 $ 4,065,780 $4,297,040 TOTAL P: Reports: 0OBudgt:Data:Fire Fire Services Genera! Fund Account Number 11 12 23 24 31 41 42 43 45 48 49 95 ADMINISTRATION (001. 000. 510. 522.10.00) Salaries Overtime Benefits Uniforms Supplies Professional Services Communications Travel Rental/Lease Repairs/Maintenance Miscellaneous Interfund Rental TOTAL ADMINISTRATION SUPPRESSION (001.000.510.522.20.00) 11 Salaries 12 Overtime 23 Benefits 24 Uniforms Expenditure Detail 1998 Actual $62,097 651 11,265 280 3,877 34,834 175 66 0 672 686 2.640 1 4 $1,018,947 98,307 254,112 4,331 1999 Actual $43, 642 437 7,638 1,311 4,460 15,878 222 2,715 1,316 414 2,638 4.280 &U-J� $1,243,523 215,008 326,111 7,272 510 $83, 730 0 17,070 760 3,130 12,150 190 0 11080 300 740 4 2n IJ2� $1,290, 740 136,810 312,480 15,280 + -70- P:Reports:00B udg t0ata:Fire S r (ices Fire e General Fund Narrative ADMINISTRATION-#5111 Salaries -60% of salary for Fire Chief ($51,820), Executive Assistant ($26,700), and Secretary ($5,210). Dept. 500 Benefits Overtime - Nothing budgeted in 2000. Uniforms - Uniform allowance for Fire Chief ($420) and decon uniforms ($340). Sup _st1ies -Office supplies for department ($1,930), manuals and publications ($120), copy machine supplies ($1,080) - 60% split. Professional Service Consultant services ($12,000), medical tests ($150). Communications - Cellular telephone. Travel -Nothing budgetedfor 2000. RentallLease - Copy machine lease - 60% split. Maint� ce - Laborto repair office equipment - 60% split. Miscellaneous - Memberships - IAFC, W SAFC, SCFCA and subscriptions - 60% split. Interfund Rental -Equipment Rental Division charges for unit#461. FIRE SUPPRESSION personnel ($1,225,610). Holiday payoff ($58,860), acting shift officer pay ($6,270). The remaining 5akaries - 60°Io salary of 39 40%is under EMS (526.20.11). Benefits - 60% of medical, retirement, state workers, life insurance. The remaining 40% is under EMS (526.20.23). Ova- Off duty emergency responses. Shift overtime for relief of per staff shortages - 60 /° split. ms - Uniforms (60% of 39 personnel) ($5,920), rental uniforms (60% of 39 personnel) ($9,360). .Uniforms -71- p:Reports: 00Budgt:Narrative:Fire Fire Services General Fund Dept. 510 Expenditure Detail Number Descripti SUPPRESSION CONTINUED 1998 1999 Actual A 25 Protective Clothing $0 31 Supplies 34,650 35 Small Equipment 1,360 41 Professional Services 10,408 42 Communications 723 43 Travel 0 45 Rental/Lease 9,839 48 Repairs/maintenance 3,995 49 Miscellaneous 441 91 Interfund services 52,500 92 Interfund fuel 0 93 Interfund supplies 63 95 Interfund rental 2,244 98 Interfund repairs Q TOTAL SUPPRESSION c� PREVENTION/INVESTIGATION (001 .000.510.522.30.) 11 Salaries $174,018 12 Overtime 4,974 $10,395 27,499 2,986 16,094 3,038 48 12,930 2,059 5,727 78,750 0 0 200 Q ILau $129,897 4,826 $3,79 14,10 2,301 10,68( 2,84C 0 12,740 5,280 280 0 10,500 4,500 8,140 21,000 1 ' 4 $135,800 1,100 -72- P: Reports: OOB udgt: Data: F i re Fire Services Genera► rune Narrative Dept. 500 FIRE Sl.lPPR�N-Cont'd. Protective Clothin -Four sets ofFire/Reserve protective clothing. 900 100 gallon firefoam ($500), HazMat Sees pP -Fire vehicle maintenance supplies ($5us brass ($1,000), station amenities ($2,700). ,000), breathing apparatus supplies ($ ) su lies ($1,000),station supplies ($3,000), miscellaneo Small E u�- Tools and miscellaneous equipment. and medical test ($5,890), and S Professional ervices - Harbor Square Athletic fitness program per labor agreement ($3,290), SunPro support ($1,500). 60% split. Communications -Six HazMat pagers ($750), telephone ($1,270), and cell phones ($820) - Travel -Nothing budgetedfor2000. Renta� Ili e - 60% of trailer lease to own for Station #16. portable equipmentmaintenance apparatusreathing maintenance ($520), p actions Maintenance - Radio mainte g re airscontract0} Fre extinguisher she rrefilling ($350), air compressor ($700), fire protection clothing p (WAC requirement- $1,200},station appliance repairs ($730). llaneous-Washington State Firefighters Association dues ($80), miscellaneous subscriptions ($200). Misc. Interfund Services - Budgeted as supplies, fuel, and repairs. Inter Fuel for fire engines. interfund Supplies -Supplies forfire engine repairs. Interfund Rentat -Vehicle #481 (60%). InterfundRe airs -Labor for fire engine repairs. FlREPRBVENT1oN PLfgLICEDUCATION AND INVESTIGATION back ($11250). Salaries -Salary forfire marshal ($71,050), inspector ($63,500), and holiday/sick leave buy Overtime - off -duty emergency responses. P: Reports:00Budgt:Narrative:F ire -73- Fire Services General Fund De t, 510 Expenditure Detail Account Number Descri Lion 1998 1999 2000 Actual Actual Adt? ted PREVENTION/INVESTIGATION CONTINUED 23 Benefits $33,015 $27 779 $27,400 24 Uniforms 1,570 732 2,400 31 Supplies 3,821 4,507 35 Small Equipment 620 0 1,269 0 41 Professional Services 1,296 1,552 42 Communications 500 175 1,013 700 43 Travel 48 Repairs/Maintenance 0 0 100 49 Miscellenaous 0 32 150 357 380 710 95 Interfund Rental 2.088 7.760 Z,2SiQ TOTAL PREV./INVEST. -74- P: Reports: OOBudgt: Data: Fire Fire Services General Fund Narrative FIREPPEVENTICN PUBLIC EOUCATIONANDINVEST4GATICN-Cont'd. Benefits Uniforms -Uniforms for Fire Marshal ($700), one Inspector ($700), and decon uniforms ($1,000). Supplies - Fire code. Small E of ment-Nothing budgeted in 2000. Professional Services - Medical tests. Communications -Two cellular telephones. Travel - Business and parking for meetings. Dept. 500 Maintenance - Maintenance of fire prevention equipment. Miscel�- WSAFM ($75), WSATC dues ($285), IAAI ($25), NFPA ($115), IAFC ($140), Firefinding subscription ($70). Interfund Rent I -Equipment rental division charges for two vehicles. P R orts•OOBudgt:Narrative:Fire Fire Services General Fund Dept. 510 Expenditure Detail A . vvvU IL Number 1998 1999 Actual A t I c ua ACID ted TRAINING (00 1 .000. 510.522.40. 00) 11 Salaries $42,611 $50,688 $47,000 12 Overtime 0 121 0 23 Benefits 7,610 9,626 10,240 24 Uniforms 803 365 840 31 Supplies 2,193 4,974 5,480 35 Small Equipment 0 488 930 41 Professional Services 1,704 (464) 2,790 42 Communications 175 943 340 43 Travel 802 636 60 48 Repairs/Maintenance 0 274 180 49 Miscellaneous 267 (475) 410 95 Interfund Rental 2-= TOTAL TRAININGQ 55�77 izua 23-31 RESERVES (001.000.510.522.41.00) 11 Salaries $13,896 $21,166 $19,850 12 Overtime 3,700 0 0 23 Benefits 2,818 1,137 600 24 Uniforms 2,452 973 4,060 31 Supplies 89 202 250 41 Professional Services 787 2,327 600 -76- P Reports: 00Budet:Data F;ra Fire Services General Fund Narrative TRAINING Salaries - 60% of salary for Assistant Fire Chief ($47,000). The remaining 40% is under EMS training 526.40.11. overtime - Nothing budgeted for 2000. Benefits - 60% of benefits for Assistant Chief. Dept. 500 Uniforms - Uniforms for Assistant Fire Chief - 60% split ($420) and decon uniforms ($420). Series -Training manual s ($330), video tapes/audiovisual supplies/hazardous materials training tapes ($2,450), training props ($2,100), and SCBAtrailer fee ($600). Small E ui ment - Visual aid equipment- 60% split. Professional Services - Contract instructor ($2,400), SunPro ($240), communications - Cellular telephone and mobile phone. Travel - Business and parking for meetings ($60) - 60% split. Maintenance- 60% of maintenance for audio visual equipment. medical test ($150) - 60% split. Miscel� -Washington State Association of Fire Chiefs dues ($170), - 60% split. Interfund Rental - Equipment rental division charge for unit#469. RESERVEPERSCNNEt. Salaries- Call personnel firefighters pay. Overtime - Nothing budgeted for 2000. Benefits -Washington State Board forVolunteer Firefighters ($600). Training Officer Association ($30), subscriptions ($210) Uniforms - Uniforms and protective clothing ($2,500) and decon uniforms ($1,560). Supplies - Miscellaneous supplies. Professional Services - Medical examinations and vaccinations ($600). p R orts•OOBudgt:Narrative:Fire Fire Services Genera/ Fund Dept. 510 Expenditure Detail Account Number Descri tion 1998 Actual 1999 2000 Actual Adopted RESERVES CONTINUED TOTAL RESERVES 3.742 �a EMERGENCY MEDICAL SERVICE ADMINISTRATION (001.000.510.526.10.00) 11 Salaries $20,699 $31,628 $55,81( 12 Overtime 217 363 � 23 Benefits 3,755 5,493 11,380 24 Uniforms 0 0 280 31 Supplies 0 1,814 2,080 41 Professional Services 11,355 7,972 8,460 42 Communications Q 0 120 45 Rental/Lease Q 0 720 48 Repairs/Maintenance Q 0 200 49 Miscellaneous Q 0 360 95 Interfund Rental TOTAL EMS ADMIN. Q Q 2.820 EMS SERVICES (001.000.510.526.20.00) 11 Salaries $339,644 $814, 377 $861,120 12 Overtime 30,558 137,220 115,160 23 Benefits 88,505 216,079 211,990 24 Uniforms 1,420 4,121 10,250 31 Supplies 6,185 13,629 7,750 -78- P:Reports:00Budet: Data Fire Fire Services Genera! rums Narrative Dept. 500 EMERGENCY MEDICAL SERV ICES EMS ADMINISTRATION 10,090). Salaries - 40% of salary for Fire Chief ($34,440), Executive Assistant ($11,280), and Secretary ($ Overtime - Nothing budgeted in 2000. 1,150). E3ene#its - 40% of benefits for Fire Chief ($6,550), Executive Assistant ($3,680), and Secretary ($ Uniw.orm's - Uniform replacementfor Fire Chief (40%), and decon uniforms. machine supplies ($720). all plies - Office supplies for Department ($1,280), manuals and publications ($80), copy 40% split. Profe sionai Services -Legal ads ($80), consultant services ($8,000), medical test ($380) - Communications - Fire Chief pager and mobile phone - 40% split. Rental e - Copy machine lease - 40% split. Maintenance - Laborto repair office equipment-40% split. Miscel ^lanexus-MembershipslAFC,WSAFC,SCFCA,subscriptions-40%split. Interfund Rental -Equipment Rental Division charges for Unit#461-40% split. EMS SERVICES Holiday payoff off 39,240), and acting shift officer pay ($ 4,200). Salaries - 40% salaries of 36 firefighters ($g17,680), d shift overtime for relief of personnel staff shortages. overtime - Off duty emergency response for firefighters an 'Benefits - 40% of medical, state workers, and life insurance. 40%decon uniforms for 36 personnel ($61440). Uniforms -40% uniforms for 36 personnel ($3,810), $2,400). agpa4ies -Aid unitexpendable supplies ($3,250), oxygen ($2,100), maintenance supplies P:Reports:00Budgt:Narrative: Fire -79- Fire Services General Fund zzz Expenditure Detail Account t 510 Number Descri Lion 1998 1999 2000 Actuai Actual Ado ted EMS SERVICES CONTINUED 35 Small equipment $0 $127 $3,001 41 Professional Services 3,385 10,852 42 Communications 7,86( 286 1,578 1,890 45 Rental/Lease 3,279 8,666 48 Repairs/Maintenance 8,490 2,555 2,047 49 Miscellaneous 2,950 0 4,239 0 91 Intertund services 17,540 26,250 92 Intertund fuel 0 93 Intertund supplies 0 0 7, 000 95 Intertund rental 0 0 3,000 95 Intertund repairs Q Q 5,020 � Q 14,000 TOTAL EMS SERVICES :R P: Reports:00B ud at, n. m-m— Fire Services General Fund Narrative EMS SERVICES - Con% regulators. Small E u- Backboards, splints, and oxygen Pr40%split.. Professional Services - Fitness program ($2,200), medical test ($4,500),12 psychological tests ($960) - Communications- Cellular telephone ($500), pagers ($500), telephones ($860). Renta�se - 40% of trailer rental for Fire Station #16. Maintenance - Misc. ($750), stretcher repair agreement ($1,000), radio maintenance ($1,200). Miscellaneous - Nothing budgeted for 2000. Interfund Services - Budgeted as supplies, fuel, and repairs. Interfund_ - Fuel for aid units. InterfundSu Ties-Suppliesfor aid unit repairs. Interfund Rental - Equipment rental charge for staff vehicle. lnterfund Repair - Laborfor aid unit repairs. Dept. 500 -81- p:Reports:00Budgt:Narrative: Fire Fire Services General Fund Expenditure Detail Account Number 1998 1999 ❑escri tion Actual EMS TRAINING (001.000.510.526.40.00) 11 Salaries $34, 950 12 Overtime 257 23 Benefits 7,462 24 Uniforms 0 31 Supplies 497 35 Small Equipment 0 41 Professional Services 0 42 Communications 0 43 Travel 0 48 Repairs/Maintenance 0 49 Miscellaneous 0 95 Interfund rental TOTAL EMS TRAINING LILIO TOTAL EMS FIRE ALARM/DISPATCH (001.000.510.528.60.00) 42 Communications 3,501 51 Intergovernmental 104.000 TOTAL FIRE DISPATCH $10 594.22. 64 Equipment (fire) 6,005 594.26. 64 Equipment (EMS) TOTAL EQUIPMENT 4.1Q.2ZI77 597.00. 55 Interfund Transfers -Out Q GENERAL FUND SUBTOT, LiAda= -82- $38,554 0 8,739 0 14 0 0 0 0 0 0 Q SU3,3.76? t. 510 $31,31- 6,831 56( 2,05C 620 1,260 220 40 120 270 Iau liaLm 940 1115 340 1,510 Q $1,510 50.000 a=,= 0 P:RennrtQ'00k„ 4. .n..._.. Fire Services Dept. 500 General Fund Narrative EMS TRAINING Salaries - 40% of Assistant Fire Chiefs salary. Overtime - Nothing budgeted for2000. Benefits - 40% of Assistant Fire Chiefs benefits. Uniforms - 40% of Assistant Fire Chiefs uniforms ($280), and 40% decon uniforms ($280). Ssu yfies -Training manuals t$220), video tapes, audiovisual supplies, hazardous materials training tapes ($2,030), SCBA trailerfee ($400), training props ($1,400). Smalk E ui ment- Visual aid equipment. Professional Services -Contract instructor ($1,000), SunPro ($160), medical test ($100). Communications - Cellular telephone and mobile phone -40%split. Travel - Business and parking for meetings - 40%. Re airlMaintenance-Maintenanceforaudiovisualequipment. Miscellaneous - Dues for WSAFC ($115), Training Officers Assn. ($20), miscellaneous ($55), subscription ($80). lnterfund Rental - 40% of U nit 469. FIREIALARM DISPATCH Communications - SnoCom Frame Relay. Internovernmental Services - Contract cost for SNOCOM service at 25% of total. FIR 1=rEMSE UIPMENT Equipment Fire - SnoCom's SunPro upgrade. EMS E ui ment- Nothing budgeted in 2000. EMS Operating Transfers -Out Interfund Transfers -Out - Transferto fire aid vehicle fund 005. -83- P:Reports:00Budgt:Narrahvex re ire Services Revenue 1999 Revenue Other FlInric 2000 - -- - - -- - - 1999 2000 _Adopted Expenditures Expend. Adopted ACCUMULATIVE RESERVE FIREIMEDICAt AID VEHiC E5 -FUND 005 (000 - Aid Vehicle) Beginning Cash Balance $92,060 $153,590 Interest Earnings 26,040 25,000 Donations 490 1,000 EMS Property Tax 35,000 35,000 Sale of Fixed Assets 0 20.000 SUBTOTAL $153,590 $234,590 (100 - Fire Engine) Beginning Cash Balance $453,500 $363,610 Transfer from General Fund #001 50,000 50,000 Sale of Fixed Assets 21,500 0 SUBTOTAL 525 000 413 610 TOTAL REVENUE $678,590 $648,200 FiREMEMS PENSION - FUND 617 Beginning Cash Balance $495,660 $517,650 Fire Insurance Premium Insurance 27,880 26,000 Interest Earnings 27,290 26,000 TOTAL REVENUE $550,830 $569,650 Ending Cash Balance $153.590 122L590 Ending Cash Balance $153,590 $234,590 Ending Cash Balance $363,610 $153,290 Capital ,Lease 113,900 260,320 Fire Equipment 19,890 0 Supplies 27.600 0 SUB TOTAL 525 000 111L610 TOTAL REVENUE $678,590 $648,200 Ending Cash Balance $517,650 $540,650 Salaries 2,970 3,000 Personnel Benefits 30,210 26,000 TOTAL EXPENDITURE $550,830 $569,650 -84- P:Reports: 00Budgt:Depts:Fire ire Services Narrative ACCUMULATIVE RESERVE FIRE/MEDICAL Ali] VEHICLES . FUND 005 Other Funds This fund was established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. The major revenue source is EMS property taxes that are based on 50-cents per $1,000 assessed valuation. Donations that are received from citizens will be invosted and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. In 1993, the City Council established a sub fund (program 100) for fire engine replacement. During 1997, the City Council approved a replacement program that included leasing. The program requires engine pumper trucks be leased for a six -year period with the option to buy the end of the lease. The replacement program includes annual General Fund transfers to build adequate funds. FIREMEN'S PENSION - FUND 617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18. Salaries and Wages - The additional amount that six retired firefighters and one surviving spouse receive other than from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for seven retired firefighters as per RCW 41.26.150. -85- P: Reports:00B udgt: Depts: Fire --mommumm� �) ommunity Services Organization Chart Director CIP Administration Special Assistance to Mayor Community Relations Special Projects Coordination Executive Assistant P: Reports:00Budgt:OrgChts:CommSry ommunitv Services Function Administrative Services Division The Administrative Services Division provides for the overall management and direction of the Community Services Department. It sets both long-term and short-range goals and objectives, and develops the yearly work program. The division also develops administrative procedures, systems, and policies; coordinates Capital Improvement Programs and the annual budget; and provides for special project management, particularly in the initial stages (for example, cable television services oversight). It provides an intergovernmental role in areas involving funding, legislation, and interlocal agreements. 1999 Accomplishments • Coordination of capital projects with other City departments. • Coordination of ongoing dialogue with all interested parties for Edmonds Crossing proj ect. • Completed consultant analysis of ADB's role of forwarded recommendations to City Council for action. • Secured $2 million in grant funds for design/ right-of-way acquisition for Edmonds Cross- ing project. • Completed public process for the Edmonds Crossing EIS. 2000 Goals • Obtain record of decision for the Edmonds Crossing EIS. • Continue to participate in regional planning activities including Sound Transit Project. • Continue to improve coordination of inter- action between City departments. • Increase Department's ability to assist Mayor's Office in coordination of regional issues. • Complete Public Safety Complex project. P:Reports: 00Budgt:Depts:CommSery C. nV E D A .� {4 C. 189\3 Community Services General Fund Dept. 600 Expenditure Detail Account Numher Description ADMINISTRATION (00 1.000.610.519.70.00) 11 Salary(director) 23 Benefits(director) 11 Salaries 12 Overtime 23 Benefits 31 Supplies 35 Small Equipment 41 Professional Services 42 Communications 43 Travel 44 Advertising 45 Rental/Lease 49 Miscellaneous 95 Interfund rental TOTAL ADMINISTRATION 1998 1999 Actual Actual $84,010 16,700 39,014 1,136 10,025 5,354 0 16,344 1,132 214 109 10,235 1,939 4..2 $J-01 TO $77,483 11,520 41,976 1,446 12,210 1,790 0 35,634 358 183 0 16,664 2,561 544 $72,890 16,430 46,670 1,550 13,270 3,600 350 17,000 1,060 2,000 2,060 1,000 3,000 ZZQ 1181.60 P:Reports: 00Budgt:CommSrvs Community Services General Fund Narrative ADMINISTRATION 4610 Sala Director - The salary is set by the City Council. Benefits (Director) Salaries -Executive Assistant. Overtime - Unanticipated workload requirements for Executive Assistant. Dept. 600 Benefits Supplies -Special report printing, cover stock, miscellaneous special office supplies with focus on Multimodal Project, and Public Safety Construction project. Small Equipment - Cell phone for Director. Professional Services - Specialized legal assistance, and pedestrian overpass/underpass planning. Communication - Airtime for cellular phone. Travel - Mileage, parking for attending professional meetings; Multimodal Project coordination. Advertising - To publicize departments services to citizens and users and to meet legal advertising requirements. Rental lLease - One-third cost of copy machine for third floor administration. Miscellaneous - Memberships- ULI, NATOA, APWA, rotary, SCCIT, technical journaIs, publications. Interfund Rental - 33% share of vehicle #97; includes radio rent. -87 P:Reports:OOBudgt:Narrative:CommSry Community Services General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Desci iptian Actual Actual Adopted OFFICE SUPPORT (001.000.610.519.76.00) 11 Salaries and wages $57,254 $0 $0 12 Overtime 7,527 0 0 23 Benefits 15,561 0 0 31 Supplies 21,845 0 0 35 Small Equipment 43 0 0 41 Professional Services 0 0 0 44 Advertising 0 0 0 48 Repairs/Maintenance 3,067 0 0 49 Miscellaneous 401 0 0 594.19. 64 Equipment 331 0 0 TOTAL OFFICE SUPP. 106,029 Q Q TOTAL COM. SERV. ADM. 1292,733 $202,365 $1.$1 QQQ -88- P:Reports: 00Budgt:CommSrvs Community Services General Fund OFFICE SUPPORT Budgeted in Development Services for2000. Dept. 600 Narrative -89- P:Reports: 0OBudgt:Narrative:CommSry r- r C. evelopment Services 1 Planning Services Development Review Zoning / Subdivision Architectural Design Review Environmental Review Shoreline Management lAnnexation Support Block Grant Assistance Long -Range Planning Growth Management Economic Development Geographic Info. Systems Graphics and Information Systems Support • Planning Manager • Senior Planners (2) • Planners (2.5) • Admin. Asst. Organization Chart Building Services Building Inspection Building Plan Review Code Enforcement Disaster Preparedness & Inspection • Building Official • Plans Examiner • Building Inspector • Construction Compliance/Building Inspector • Inspector Director Administrative Assistant Engineering Services Capital Facilities Design Capital Facilities Planning Construction Management Development Review Development Standards Engineering Inspections • City Engineer • Asst. City Eng. • Project Acctng. Coord. • Admin. Asst. • Construction Eng. • Traffic Eng. • Dev. Servs. Eng. • Project Specialist • Engineering Specialist • CIP Specialist • Eng. Tech. Development Services Center Customer Service Permit Coordination Support Systems • Tech. 1 (2) • Tech. I I • Tech. III P:Reports:00BudgCOrgChts: DevelSry Mission Statement Continuous improvement to enhance Edmonds' quality of life and provide the best customer service. 1999 Accomplishments • Revised organizational structure. • Streamlined permit process and shortened processing times. • Significant improvement in customer service with addition of Development Services Center team. • Improved cost recovery for development permits. • Processed a record number of permits (one- third more than in 1998) while reducing overall approval times. Planning processed approximately 200 permit applications and over 330 critical areas determinations. Expanded public access to information via the City website, which now includes agendas, surveys, and announcements on ongoing Planning issues. • Completed formation of Local Improvement Districts for sanitary sewers in the Perrinville area. Coordinated SR 99 Improvements with Lynnwood. 2000 Goals • Implement computerized permit processing system with emphasis on workflow and proj ect management. • Website improvement for better customer interface. • Improve permits processing times 20-percent plus. • Simplify development submittal requirements. • Continued improvement to eliminate duplica- tion of processes. • Develop plan to integrate permit tracking and GIS. • Complete walkway/bikeway plan update. • Provide City Council with proposed changes to the Street Standards. The Street Standards provide minimum development standards for streets created as part of development. 1A, P:Reports: 00Budgt:Depts:DevSery Administration 01 evelopment Services Division Function Administration of government services in the Planning, Building, Development Services Center, and Engineering Divisions. The division ensures that all City codes and ordinances within those divisions are enforced, and needs as related to government services are met. P:Reports: 00Budgt:Depts: DevSery evelopment Services Function Development Services Center Provides technical and general information to customers on all aspects of development services, including requests for code and permitting requirements, permit applications, permit status informa- tion, and general information on City services and development. Also provides essential permit intake and routing services for other divisions, and assists in the review and processing of permit applica- tions. P: Reports:00B udgt: Dep ts: DevS ery Development Services Various Funds Dept. 600 Expenditure Summary 1998 1999 2000 Descriotion Actual Actual ` Adopted Administration $9,212 $91,063 $95,280 Office Support 0 119,533 76,590 Center 0 0 182,190 Planning & Building 847,825 968,893 923,550 Engineering 649.167 687,034 765,590 SUBTOTAL $1,506,204 $1,866,523 $2,043,200 OTHER FUNDS: Off -Street Parking Fund 10,800 24,143 93,600 $2,136,800 TOTAL $1,517,004 $1,890,666 -90- P: Reports:00B udgt: Data:DevSrvs Development Services General Fund Dept. 600 Expenditure Detail Account 1998 1999 i 2000 Number Description Actual Actual I Adopted ADMINISTRATION (001.000.622.558.80.00 ) 11 Salaries(director) $3,299 $70,806 $76,640 23 Benefits(director) 1,103 17,024 17,170 31 Supplies 437 - 85 0 35 Small equipment 1,616 432 0 42 Communications 0 307 450 43 Travel 0 0 580 49 Miscellaneous 284 312 440 594.58. 64 Equipment 2.473 2.097 Q TOTAL ADMINISTRATION $9.212 $91 063 S.9 5,28Q, OFFICE SUPPORT (001.000.622.558.90.00) 11 Salaries $0 $67,131 $38,800 12 Overtime 0 781 0 23 Benefits 0 16,364 9,840 31 Supplies 0 27,456 6,900 41 Professional Services 0 1,769 0 44 Advertising 0 139 0 45 Rental/Lease 0 1,270 15,800 48 Repairs/Maintenance 0 2,477 3,900 49 Miscellaneous Q 2.14E l 50 TOTAL OFFICE SUPP. $Q $119,533 $76 590 TOTAL DEV. SERV. ADM. $�LZLZ K1&, M $171.870 -91- P:Reports: 00BudgtData: DevSrvs Development Services General Fund Dept. 600 Narrative ADMINISTRATION 4622 Salaries - Director. Benefits Supplies - Nothing Budgeted for 2000. Small Equipment - Nothing Budgeted for 2000. Communication - Cell phone and charges. Travel - Mileage and parking reimbursement ($300), meals for City -related meetings and activities ($280). Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership. Equipment - Nothing Budgeted for 2000. OFFICE SUPPORT Salaries - Administration Assistant. Overtime - Nothing budgeted for 2000. Benefits Supplies - Paper, ink cartridges and consumables for printers and copying publications. Professional Services - Nothing budgeted for 2000. Advertising - Nothing budgeted for 2000. Rental/Lease - Lease for two xerox copiers. Repair/Maintenance - Kroy lettering machine ($410); binder machine ($320); Microfiche reader/printer ($690); miscel- laneous repairs ($500); fax maintenance ($740), small equipment repair ($1,240). Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership. -92- P:Reports:00Budgt:Narrative:DevSry Development Services General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted DEV.SERV.CENTER (001.000.623.559.30.00) 11 Salaries $0 $0 $143,120 23 Benefits 0 0 33,060 43 Travel 0 0 1,160 49 Miscellaneous Q Q 4.85Q TOTAL DEV. SERV. CTR. Q EQ �Uq,120. -93- P: Reports:00B udgt: Data: DevS rvs Development Services General Fund Narrative QEVELaPMENT SERVICES CENTER -#623 Salaries - (1) Technician II, (3) Technician I. Benefits Travel - Mileage for training seminars. Miscellaneous - Center renovation, film developing, printing forms. Dept. 600 -94- P:Reports: 00Budgt:Narrarive:DevSry r. T-7 n 1)7c tg9`' I In i r; 3 �f i y t Services Function Planning Services Division Planning Services administers and enforces all City codes related to subdivisions, Architectural Design Board, Planning Board, and community development. The division also processes and coor- dinates a wide range of permits, including all building types. Long-range planning activities include implementation of the State's Growth Management Act, and preparation of the Comprehensive Plan and subarea and functional plans. Planning works with community groups to plan and implement specific elements of the Plan, such as downtown revitalization or waterfront planning. It also helps administer the HUD Community Development Block Grant Program. Support services provided to the public and other City departments include mapping and graphics, database development, and land and building inventories. P: Reports: 00Budgt:Depts:DevSery t Services Function Building Services Division This division administers and enforces all City codes related to building and zoning. Building Ser- vices reviews and approves building construction permits for adherence to State and local regulations and ordinances. The division also provides building inspection services for all construction types. P: Reports: OOB udgt: Depts: Dev Sery C. rn F E D A,r 4,,7 C . 18 9" Development Services General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Cescriotion Actual Actual Adouted PLANNING (001.000.620.558.60.00) 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 35 Small Equipment 41 Professional Services 42 Communications 43 Travel 44 Advertising 49 Miscellaneous 95 Interfund rental 594.58. 64 Equipment TOTAL PLANNING $327,621 2,251 74,365 742 138 5,242 64,133 1828 29 2,414 13,025 2,760 947 $ 95A955 -95- $371,625 616 74,413 121 5 2,605 43,482 887 157 2,431 17,817 2,268 5.305 $369,480 500 68,440 300 6,200 1,620 50,250 600 790 2,800 18,130 2,460 Q P: Reports:00B udgt: Data: DevS rvs Development Services Dept. 600 General Fund Narrative PLANNING ❑IVISION - 4620 PLANNING Salaries -Manager, Senior Planner (2), Planners (2.5), Administrative Assistant. Overtime - As required for special assignments, work overloads and continued computer input. -Benefits _uniforms - Rain and outdoor wear for fieldwork. Supplies - Office supplies supporting operations. Small E ui ment - Presentation/meeting equipment, miscellaneous equipment and furniture. Professional Services - Includes ($38,250) for hearing examiner and hearing examiner support, ($8,000) for Minutetaker/Transcriber of Planning Board and other meetings, ($3,000) for supporting studies, ($1,000) for Planning Board members expenses. C m rwnications - Cellular phone charges, information services. Travel - Mileage reimbursement for posting, site inspections, research work and transportation, and attendance at professional meetings. Advertisin - Legal notifications to newspapers of public hearings, development applications, etc. Miscellaneous - Printing ECDC books, updates and brochures, official posters, blue print paper, maps (comp., plan, zoning, assessors, Kroll, etc.), printing and reproduction ($7,500), plan and award letters, magazines/ periodicals, technical publications ($600), professional registrations and membership dues ($2,000); technical software updates ($3,500) metroscan updates ($2,500), memberships ($2,030). Interfund Rental - Vehicle rental departmental charges for unit #95 and 1/3 of unit #97. E%L[ ment - Nothing budgeted in 2000. -96- P:Reports:00Budgt:Narrative:DevSry Development Services General Fund Dept 600 Expenditure Detail Account Number Description 1998 Actual 19992000 Actual Adopted Adopted BUILDING (001.000.621.524.10.00) 11 Salaries $216,233 $277,934 $252,77C 12 Overtime 2,431 2,516 C 23 Benefits 43,524 58,008 47,670 24 Uniforms 319 1779 1,150 31 Supplies 342 204 8,900 35 Small Equipment 6,228 3,562 2,450 41 Professional Services 69,118 88,421 65,500 42 Communications 777 2132 4,000 43 Travel 0 16 350 44 Advertising 208 0 50 48 Repairs/Maintenance 1,883 2,225 2,000 49 Miscellaneous 8,267 6,584 9,350 95 Interfund rental 3,000 3,000 1,380 594.24, 64 Equipment Q ZaQ 6.414 TOTAL BUILDING $352 330 $447.161 $401.980 TOTAL PLAN. & BLDG. $847= =8.893 a9.213 5�C? -97- P: Reports: OOB udgt: Data: DevS rvs Development Services General Fund Dept. 600 Narrative BUILDING INSPECTION-#621 Salaries - Building Official, Plans Examiner, Combination Inspector, Construction Compliance Inspector, Building Inspector (new). Overtime - Nothing budgeted in 2000. Benefits Uniforms - Safety equipment as required by state safety regulations and union contract, i.e. protective shoes, rain gear, gloves, etc. Supplies - Supplies for microfilming ($900) and blueprint copying ($2,000), general office supplies ($6,000). Small E ui ment - Cell phones ($500), survey equipment, tools, shelving, ladder, field equipment ($1,950). Professional Services - Professional consultant reviews ($57,000); contracted services for special inspec- tions, engineering evaluations, special projects ($8,500). Communications - Air time for cellular phones. Travel - Mileage, --as required --for attendance at professional meetings. Advertising - Legal notification for appeals to building code, special notices. Maintenance - Maintenance agreement for office equipment Miscellaneous - Membership and professional certification fees ($650), printing of public forms and notices ($5,700). Disaster publications and forms ($1,500), construction related technical reference books ($1,500). Inter€und Rental - Vehicle rental department charges for unit #35 and unit #76. Equipment- Desk ($1,000), miscellaneous office ($3,130), new workstation ($2,280). -98- P:Reports: 00Budgt:Narrative:DevSry C E D A, {4 c. 189" I I I r .. t I f I � - - ' I � I 1 � .I� I I 1 .l 1i . 1 1 u Engineering Services Illevelopment Services Division Function Engineering Services provides design and construction management services (including field inspec- tion) for all capital construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans for long-range capital and infrastructure needs for transportation, storm water management, water, sewer, and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and construction. ------------------ P : Reports:00Budgt: Depts: DevSery Development Services General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted ENGINEERING (001.000.630.532.20.00) 11 Salaries $469,610 $522,399 $604,810 12 Overtime 18,739 10,781 0 23 Benefits 119,765 118,745 128,720 24 Uniforms 885 324 620 31 Supplies 3,981 3,091 3,700 35 Small Equipment 1,719 1,655 1,750 41 Professional Services 2,733 5,069 4,000 42 Communications 1,225 2,323 1,000 43 Travel 110 22 850 44 Advertising 0 554 500 45 Rental/Lease 0 0 4,500 48 Repairs/maintenance 2,822 1,637 1,700 49 Miscellaneous 1,682 4,155 1,200 95 Interfund rental 8,724 9,960 12,240 594.32. 64 Equipment 17172 6.312 Q TOTAL ENGINEERING H!J�. 16 =Z_034 =5.590 P: Reports:00B udgt: Data: DevS rvs Development Services General Fund Narrative ENGINEERING DIVISION 4630 Dept. 600 Salaries - City Engineer, Assistant City Engineer, Construction Engineer, Traffic Engineer, Development Services Engineer, Engineering Technician, Engineering Project Specialist, Engineering Specialist, Adminis- trative Assistant, Capital Improvement Project Specialist, Project Accounting Coordinator. Overtime - Nothing budgeted in 2000. Benefits Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. Supplies - Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Small Equipment - Drafting and office equipment. Professional Services - Engineering and other consulting assistance for special reports, designs, appraisals, surveys, and autocad system. Communications - Airtime for cellular phones. Travel - Business meetings. Advertisina - Publication fees for legal notices. Rental 1 Lease - Copy machine agreement. Maintenance - Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance and repair of survey equipment. Miscellaneous - Memberships (APWA, AWWA, CEAW, ASCE, CSI), professional dues, and publications. Interfund Rental - One-third expenses of Unit #97, Unit #88, Unit #37, Unit #109 and Unit #107. Equipment - Nothing budgeted in 2000. -100- P: Reports: OOB udgt:Narra6ve: DevS ry Other eve/Opment Services Funds Revenue OFF-STREET PARKING - FUND 124 Beginning Cash Balance Interest Earnings Parking Other Transportation TOTAL REVENUE 1999 2000 Revenue Adopted $88,730 $124,100 11,430 5,000 5,580 3,000 42,500 30.000 $148,240 $162,100 Expenditures 1999 2000 Expend. Adopted Ending Cash Balance $124,100 $68,500 Rental/Lease 7,200 3,600 Professional Services 16,940 90,000 TOTAL EXPENDITURE $148,240 $162,100 P: Reports:00 B udgt: Depts: DevSery -101- ent Services Narrative OFF STREET PARKING - FUND 124 Other Funds Fund for providing parking in the downtown business area, Including acquisition, design, construction, development and enhancement of on and/or off-street parking facilities. Funds acquired through payment from in -lieu parking fees and leasing of parking spaces. Ordinance No. 1914, passed April 19. 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16, 1978. Ordi- nance No. 2252, passed December 22, 1981. increased the fee to $4,300 per parking space for new construction and $2,100 per parking space for remodeled buildings. The rental/lease amount is for leasing one downtown parking lot. The 2000 Budget includes $90,000 for a Downtown Parking Study. -102- P:Reports: 00Budgt:Depts:DevSery E D Ar r5 -Q7 C. 1 g9V rks and Recreation Recreation/Cultural Marketing/Economic Community Planning Implement Community Plans/Programs RecreationNouth Programs Special Events Athletics/Fitness/Wellness Aquatics Ext/Int Liaison Cultural/Econ. Res. Economic Development Cultural Resources/ Programs • Cultural/Recreation Manager • Community Activi- ties Coordinator • Athletic/Aquatic Coordinator • Cultural Resources Coordinator Organization Chart Director Office Admin/Supervise Staff Payroll/Budget Arts Commission Staff Assistance Facility Operations Public Contact/Resource Records/ Reg i strati o n/ Rentals • Office Supervisor • Senior Office Asst. Park Maintenance Management/Operation of Park Facilities Long -Range Capital Planning Staff Supervision Sexton Records Sales/Burials • Park Maintenance Manager • Park Leadworker • Park Maintenance Worker II (7) • Park Maintenance Worker 1 (2) • Cemetery Sexton P: Reports:00Budgt:0rgChts: Parks arks & Recreation Mission Statement To provide Edmonds' citizens with a balanced system of open land, parks, recreation, and support facilities to ensure quality of life. Function Parks and Recreation responds to the community's park, recreation, cultural arts, tourism, economic development, and quality of life needs. Program, park, and open space uses are provided at over 20 facilities that encompass 325 acres and 1,000 feet of shoreline. In addition, over 60,000 square feet of program and office space at the Anderson Center, Plaza Room, and Meadowdale Community Clubhouse are managed. The department's annual programs include 600 various classes with 8,000 participants, 1,500 swim lesson students, 40,000 open swimmers, 5,000 athletes on 400 teams, and over 9,000 environmental education students and special event participants. Planning development and improvement of capital projects and park areas are also major department functions. Parks and Recreation is also liaison with the Arts commission (EAC), Cemetery Board, Edmonds Alliance, Library Board, Sister City Commission, and Edmonds in Bloom. Park Maintenance maintains all City grounds, which encompass parks and extensive public grounds, including flower baskets and 20,000 square feet of flower beds. 1999 Accomplishments and 2000 Goals Partnerships, cultural arts, and youth programming play important roles in parks and recreation activities. The City's parks and recreation brochure, CRAZE, offers over 950 recreation programs that realize over 10,000 class registrations (an 11-percent increase over last year). There were 14,000 user visits in the gym and fitness room. Registered programs do not account for the large number of partici- pants attending beach walks and various special events such as the Easter Egg Hunt, Fishing Derby, Celebration of Lights, beach concert, park dedications, and summer concerts. Economic enhancement focused on networking and partnerships. Tourism and publications (brochures & picturesque postcards) such as Visit The Arts, Discov- ery Programs, Edmonds Flower Program, and Brackett's Landing South mar- keted the unique and varied local public assets. P: Reports: 00Budgt: Depts: Parks arks & Recreation 1999 Accomplishments Public Promotion & Community Relations EAC quarterly newsletter, Five -Year Strategic Plan, technical assistance for local arts organiza- tions, Discovery Programs environmental education marine brochure, gymnastic events, neighborhood special events (held at Meadow - dale Clubhouse), CRAZE Recreation Guide (which includes tenants, school district partner- ship programs and special events), and down- town seasonal decorations. Department Supported &/Or Hosted Special Events Model Railroad Show,101 Annual Writer's Conference, Celebration of Lights, 32°1 Annual Children's Carnival, Sister City Celebrations, various tenant performances, Arts Festival, annual Spring Gymnastics Show, automobile shows, Sculptor's Workshop Sales, Christmas Ship Sing -a -Long, Soundwaves '99, Sand Sculpting Contest, SAVE National Day of Concern Rally, Friends of the Edmonds Library Annual Book Sale, and Best Book Poster contest reception. Community Programs Summer Concerts in the Park/Family Concerts at Anderson Center; provided ASL translation for all Family Concerts - Winter Performing Arts Series - Belly flop, cannonball contest, swim leagues and championship, April Pool Days in July - Community Fishing Derby - Discovery Programs environmental education - Youth Writing Contest - Youth Photography Class and Exhibit - Revised and reprinted Public Art brochure with Cities of Lynnwood and Everett - New Young Artists display case exhibits in FAC 2000 Goals Administration/Park Maintenance and Capital Construction - Implement new recreation software system - Complete Park, Recreation and Open Space Plan - Anderson Center courtyard youth/mural project - Serve as liaison to Sister City Commission, Library Board, Park/Planning Board, EAC, and Cemetery Board - Continue to develop watershed education and water quality citizen involvement program, pursue grant funding, and complete watershed brochure - Complete Bike/Pathway Plan - Complete interlocal agreement and field im- provements at Sherwood Elementary School - Benches at Brackett's Landing North - Provide environmental education to increase knowledge of endangered species protection - Participation of Environmental Education Coordinator in the Snohomish County Marine Resources Advisory Committee - Continued development of Maintenance Man- agement Plans for all parks - Implement components of Parks & Recreation Marketing Plan Park Maintenance - Renovate City Park greenhouses - Install new play structure at Marina Beach - Install irrigation in Civic Center soccer field - Install new play structure at Civic Field - Relocate Fifth and Main Gazebo. P: Reports: 00Budgt:Depts:Parks & Recreation 1999 Accomplishments - cont. - Implemented exhibit schedule for new EAC display case in Anderson Center, Library Exhibit, and display area in City Hall - Sister City/Commission calendar of Edmonds - EAC Year 2000 poster - Advisory role in young adult reading banners created for Edmonds Library - Yost Park trail maintenance and stream bank revegetation through assistance of Eagle Scouts - Watershed Fun Fair, co -sponsored by the City, Brackett's Landing Foundation, Edmonds Arts Festival Foundation, and Edmonds Kwik `n Kleen Car Wash. Staffed by Beach Rangers and volunteers and attended by over 200. Frances Murphy was honored for her commu- nity service - Write on the Sound two-day writers' confer- ence with public keynote lecture - Best Book r Ever Read poster contest, display and reception with Edmonds Arts Commission, Friends of the Library, and seven Edmonds - area elementary schools - Soundwaves `99 Teen Concert at Marina Beach - Continued Edmonds Elementary School Pre- sents bulletin board in Anderson Center - Sand sculpting contest at Marina Beach Local, State, & National Donations/Scholar- ship/Grant Awards Received & Distributed - Youth Scholarship Fund: received donations from Tim McDevitt Memorial Fund, Summer Daycamp Children's Carnival, Celebration -of - Lights, and Soundwaves '99 Teen Concert; distributed 28 youth scholarships Received donations for Christmas Ships sing - a -long from Edmonds Bakery, Albertsons, and Petosas Received $2,000 from the Hubbard Trust for Family Concerts 2000 Goals - cont. Cultural Arts/Recreation/Ecomonic Develop- ment Economic Development - Continue to develop community and county program partnerships Establish volunteer docent/beach steward program to increase community involvement with high school students and seniors Recreation - Continue to work with county, city, schools, and user groups to establish athletic facilities - Complete Family/Youth Community Plan to give the Department better tools to meet family needs - Expand Junior Lifeguard Program - Continue partnerships with high schools to provide student community service opportuni- ties at special events - Continue to develop on -site recreation pro- grams at schools - Continue to work with Meadowdale High School Leos on projects and special events - Develop Walking Edmonds brochure through grants and in coop eratiori with other City departments and service groups - Market new fitness programs with updated brochures - Develop "Salmon Week" program, July 17-21 P:Reports: 00Budgt:Depts: Parks arks & Recreation 1999 Accomplishments - cont. - Received $500 from Radio Shack for Soundwaves '99 - Received $500 from the Rotary Club of Ed- monds and the Edmonds Rotary Day Breakers for a bunny costume - Received $375 from AirTouch for Write on the Sound literary contest - EAC Scholarships: distributed student scholar- ships in the literary and performing arts ($3,000) - EAC Community Arts Organization Grants: distributed promotion grants to local arts organizations ($6,000) - EAC received Edmonds Arts Festival Founda- tion grant for $1,500 for youth photography class and exhibit - Received $75,000 gift from Edmonds Arts Festival Foundation for Fifth and Main public art replacement Public/Private Partnerships Continued or Established Chambers Cable, Edmonds Boys & Girls C1ub,Edmonds Elementary, Friends of the Ed- monds Library, South County Senior Center, Edmonds Exchange Club, Meadowdale High School LEOS, City of Lynnwood, Edmonds School District, Edmonds Arts Festival Founda- tion Board, Mountlake Terrace Arts Commission, Bracketts Landing Foundation, Adopt a Beach, Edmonds Citizens Awareness of Clean Up of UNOCAL, State Department of Transportation, Lynnwood Arts Commission, Edmonds In Bloom Association, Washington Credit Union, Edmonds Public Library, Edmonds Economic Alliance, and Holy Rosary School 2000 Goals - cont. Cultural Arts - Complete fountain roundabout public art - Complete public art installation and relocate portable art at Public Safety Complex - Develop Public Art in Edmonds brochure - Coordinate 1511` Annual Write on the Sound writers' conference - Present Concerts in the Park series - Continue to collaborate to promote economic development through the arts - Continue to cultivate partnerships to provide increased arts education support - Second special youth photography project and exhibit Customer Service - Continue education and professional involve- ment and development through seminars and conferences; set staff educational goals to ensure continuous improvement and ideas - Improve working conditions of part-time employees through better communication and education - Encourage part- and full-time staff to change with needs and new ideas, to look and risk "beyond the box" - Increase public involvement through on -going evaluation programs - Recognize each customer as an opportunity to learn and a chance to market our product - Broaden community information on'City website Department Goals - Web marketing of recreation classes - Benefits statement on Frances Anderson Center wall P: Reports:00B udgt: Depts: Parks arks & Recreation 1999 Accomplishments - cont. Professional Staff/Committee Involvement/ Professional Awards NRPA Maintenance Management Schooling, involvement in Washington Arts Network, National Parks & Recreation Statewide Healthy Living, Pacific Northwest Regional Council for NRPA, Washington Park and Recreation Asso- ciation, Pacific NW Federal Legislation represen- tative, Washington State Recreational Basketball, NW Aquatic & Marine Educators Association, Economic Alliance Board, Sound Transit Art Meetings, Aquatic Facility Advisory Committee, Countywide Regional Ballfield Facilities Task Force, National Focus on Police/Parks Partner- ships for Youth Violence & Prevention, Snohom- ish County Visitor Information Center & Tour- ism Bureau, WRPPA Mid -Year Committee, Youth Challenge Awards Committee, and The Learning Resources Network Capital Projects and Assets - Re -roofed Brackett's North restroom building - Participated in team -building seminars - Installed Maxicom Irrigation in Sierra and Seaview Parks - Performed drainage renovation at Mathay Ballinger Park - Coordinated work projects with the renovated Yost tennis courts - Installed three new bike racks in the downtown area - Schematic designs in progress for Olympic Beach/Mid Waterfront Bulkhead Project - Ken Schlosser retired - Amenities at Brackett's Landing through the Gifts Program - Partnership with Edmonds School District to improve Old Woodway High School ballfield with drainage project P: Reports:00B udgt: Depts: Parks arks & Recreation 1999 Accomplishments - cont. - General improvements to Madrona Non - Graded and Sherwood Park ballfields to make them playable - Public Safety Complex/Public Artpartially completed - City Art Collection maintenance - Lynndale Park Phase II completed - Lynndale Park Public Art selected and installed - young Artists display case in Frances Anderson Center Fountain Roundabout Public Art selection process completed - Hekinan anniversary project art selected P:Reports: 00Budgt: Depts:Parks SO .49 C. I s9u Parks and Recreation Dept. 600 Various Funds Description Expenditure Summary 1998 Actual 1999 Actual 901 $222,959 $235,017 $239,630 Administration 879,297 980,929 983,260 Recreation Services 21,141 16,264 1,090 Facilities 830,279 940,541 925,890 Parks Maintenance $1,953,676 $2,172,751 $2,149,870 SUBTOTAL OTHER FUNDS: $84,199 $79,404 $140,070 Municipal Arts 0 0 1,000 Memorial Street Tree 2,195 5,006 5,000 Youth Scholarship 12,316 23,408 24,050 Tourism Promotional 1,017 1,616 1,000 Gifts Catalog 98,616 105,322 340,920 Cemetery Improvement $2,152,019 $2,387,507 $2,661,910 TOTAL -103- P : Reports :OOB udgt: D ata: P arks Re c Parks and Recreation General Fund De t. 600 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted PARKS & RECREATION ADMINISTRATION (001 .000.640.574.10.00) 11 Salaries $166,304 $178,649 $188,29C 12 Overtime 578 745 C 23 Benefits 38,896 38,706 38,370 31 Supplies 6,697 6,834 6,600 35 Small Equipment 325 270 0 41 Professional Services 0 358 0 42 Communications 0 655 0 43 Travel 62 750 0 45 Rental/Lease 8,440 6,496 5,000 48 Repairs/maintenance 571 480 370 49 Miscellaneous 1,086 1.074 1000 TOTAL ADMINISTRATION RECREATION SERVICES (001.000.640.574.20.00) 11 Salaries $542,492 $603,364 $612,930 12 Overtime 117 39 0 23 Benefits 79,860 87,670 98,040 31 Supplies 44,074 44,660 37,480 41 Professional services 163,460 188,445 179,060 -104- P: Rep orts: OOB udgt: D ata: P arks Re c Parks and Recreation General Fund Dept. 600 Narrative PARKS & RECREATION - #640 RECREATION -ADMINISTRATION Salaries - Director ($86,360), Cultural/Recreational Supervisor ($60,610), Office Supervisor ($41,320). Overtime - Nothing budgeted in 2000. Benefits Supplies - General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter ribbons, receipts, ink cartridges, etc. Small E ui meet - Nothing budgeted in 2000. Professional Services - Nothing budgeted in 2000. Communications - Nothing budgeted in 2000. Travel - Nothing budgeted in 2000. Rental/Lease - Lease for copy machine. Maintenance - NRPA Network. Miscellaneous - Business cards, publications, newspaper subscriptions, agency certification/membership- RECREATION SERVICES Salaries - General Recreation Services ($244,120), Aerobics ($55,890), Daycamps ($54,430), Athletics ($4,000), Gymnastics/Youth fitness ($71,480), Preschool ($30,920), Aquatics ($99,000), Beach Ranger/Interpretive educa- tion ($53,090). Overtime - Nothing budgeted in 2000. Benefits - General Recreation Services ($56,730), Aerobics ($3,840), Daycamps ($3,480), Athletics ($250), Gymnastics/Youth fitness ($9,580), Preschool ($6,210), Aquatics ($8,560), Beach Rangers ($9,390). Supplies - General Recreation Services ($2,800), Aerobics ($2,440), Daycamps ($5,740), Athletics ($16,500), Gymnastics/Youth fitness ($3,300), Preschool ($1,700), Aquatics ($3,400), Beach Rangers ($1,600). Professional Services - Aerobics ($21,630), Athletics ($55,820), Gymnastics/Youth fitness ($800), General Recre- ation Services ($88,810), Beach Ranger ($12,000). -105- P: Reports: 00Budgt:Narrative: Parks Parks and Recreation General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted RECREATION SERVICES CONTINUED 42 Communications $2,692 $2,922 $2,080 43 Travel 777 396 1,000 44 Advertising 506 1449 0 45 Rental/lease 8,763 10,204 12,500 48 Repairs/maintenance 185 600 1,230 49 Miscellaneous 34,059 38,492 36,480 95 Interfund rental 2 312 2 688 2 460 TOTAL RECREATION 7 7 g $90 2N FACILITIES (001.000.640.575.50.00) 35 Small Equipment $11,842 $5,160 $0 45 Rental/lease 1,090 6,113 1,090 594.74. 64 Equipment UM 4,991 Q TOTAL FACILITIES $21J41 �i6.264 $1.090 TOTAL RECREATION $1.123.397' $1.232.210 LL 64 -106- P:Reports:00Budgt: Data:ParksRec Parks and Recreation Dept. 600 General Fund Narrative PARKS & RECREATION - #640 - Cont'd RECREATION SERVICES Communication - Meadowdale Preschool ($610), Aquatics Yost ($620), Beach Rangers ($850). Travel - Beach Ranger's ($800) reimbursement, gymnastics ($200). Advertisin - Nothing budgeted in 2000. Rentai/Lease - Athletic rentals. Maintenance - Athletics ($520), Aquatics ($210), Gymnastics ($500). Miscellaneous - Gymnastics/Youth fitness ($560), Aquatics ($160), General Recreation Services ($35,760). Interfund Rental - Recreation vehicles. FACILITIES Small E ui ment - Nothing budgeted in 2000. Rental/Lease - Burlington Northern right-of-way. E L� ment - Nothing budgeted in 2000. -107- P: Reports: 00Budgt:Narrative:Parks Parks and Recreation General Fund Dept 600 Expenditure Detail Account Number Description 11 12 23 24 31 35 41 42 43 45 47 48 49 51 95 594.76. 64 1998 1999 Acutal Actual PARKS MAINTENANCE (001 .000.641.576.80.00) Salaries $459,832 $505,385 $511,620 Overtime 1,561 2,279 1,000 Benefits 112,615 124,431 121,950 Uniforms 1,513 1,534 1,980 Supplies 63,763 70,851 64,780 Small Equipment 1,467 2,433 1,000 Professional services 1,536 2,435 3,200 Communications 1,922 4,534 4,700 Travel 83 16 0 Rental/lease 12,745 15,402 5,300 Public utilities 79,869 83,947 82,220 Repairs/maintenance 5,168 6,324 6,150 Miscellaneous 942 1,539 1,030 Intergovtl Service 50,850 52,064 61,160 Interfund rental 22,920 32,958 53,200 Equipment 13.493 34.409 6.600 TOTAL PARKS MAINT. W30.279 S940,541 5;q2.,i Ran TOTAL PARKS & REC -108- P : Reports : 00B udgt: D ata: P arksRe c Parks and Recreation Dept. 600 General Fund Narrative PARKS MAINTENANCE-#641 Salaries - Includes ten full-time ($448,000), summer and seasonal help ($51,620); includes part-time workers for the Public Works facility ($6,500), Treatment Plant ($4,000), and Cemetery ($1,500). Overtime - Overtime as needed for emergency call -outs. Benefits Uniforms - Boots for full time employees as per union contract. Supplies - Soil ($1,500), sand ($3,600), infield mix ($2,000), chemicals (insecticides, herbicides) ($4,100), oil and grease ($500), metal/rebar ($2,100), mower parts ($2,700), irrigation parts ($7,000), pool chemicals ($7,500), fertilizer ($4,000), nursery supplies ($8,000), playground parts ($3,000), shop tools/lumber ($3,200), bark ($3,200), garbage can liners and cleaning supplies ($7,280), safety supplies (earplugs, gloves, rubber boots, rain gear) ($3,200). Small E ui ment - Backpack blowers, weedwhackers, edgers, etc. Professional Services - Laundry service for 11 employees. Communication - Phone lines for centralized irrigation system, shop computer, and two cellular phones. Travel - Nothing budgeted in 2000. Rental/Lease - Irrigation trencher ($1,300), chemical toilets ($2,700), power equipment ($1,000), pool tool/ lease repair ($300). Public Utility - Includes water, gas, electricity, storm water charges, fuel oil, dump fees and phone. Maintenance - Outside repair service: pool ($1,000), tree removal ($4,000), equipment ($1,150). Miscellaneous - NRPA & INPRA membership dues ($500), horticulture publications/manuals and Arborist materials ($530). Inter overnmental Services - Edmonds' share of Meadowdale complex maintenance ($56,510), Lynndale Skate- board Park maintenance ($4,000), park permit fees for Yost Pool and wading pool ($650). Interfund Rental - Annual rental rate for ten trucks, two tractors, two trailers, shared cost of wood chipper, bucket truck and water wagon. Equipment - Four hand-held two-way radios ($2,000), two 21-inch rotary lawnmowers ($2,100), swimming pool vacuum ($2,50% -109- P: Reports: 00Budgt:Narrative:Parks arks & Recreation Revenue Other 1999 2000 1999 2000 _Revenue Adopted Expenditures Expend. Adopted MUNICIPAL ARTSIFUBLIC ARTS AC UISITiON -FUND 117 Municipal Arts Project 110 Beginning Cash Balance Items for Resale Other General Government Community Events Interest Earnings Contributions Transfer from Fund #001 Transfer from Fund #120 SUBTOTAL Public Arts Ac uisition Proiect 200 Beginning Cash Balance Interest Earnings Transfer from Capital Funds Contributions SUBTOTAL FUND 117 TOTAL REVENUE MEMORIAL TREE FUND - FUND 118 $45,590 $50,980 Ending Cash Balance $50,980 $38,850 520 2,420 300 0 Supplies 1,300 1,300 16,800 15,690 Small Equipment Professional Services 0 20,480 1,000 30,360 1,440 1,000 Travel 0 500 3,990 15,880 4,500 15,000 Advertising Rental 4,000 4,000 4,000 4,000 Miscellaneous 650 1,560 1,400 2,300 Interfund Services 11,580 11,760 $90,550 $91,470 SUBTOTAL $90,550 $91,470 $36;360 $83,020 Ending Cash Balance $83,020 $11,070 3,370 500 Supplies 150 400 9,000 15,000 Professional Services Miscellaneous 39,240 84,750 75,000 0 1,320 2,300 123 730 $98,520 SUBTOTAL 123 730 98 520 $214,280 $189,990 FUND 117 TOTAL EXP. $214,280 $189,990 Beginning Cash Balance Interest Earnings $11,230 $12,650 Ending Cash Balance $12,650 $11.000 820 500 Supplies 0 1,000 Contributions 600 500 TOTAL REVENUE $12,650 $13,650 TOTAL EXPENDITURE $12,650 $13,650 -110- P:Reports: 00Budgt:Depts:Parks Other Funds arks 17, r►roafinn Narrative MUNICIPAL ART51PUSf_fC ARTS AC UISITION FUND #117 Munici al Art Pro ecl 100 s a ve The Edmonds Arts Commission, established by ao defined in the adopted Communityinance No. 1765 in 1975, rtCult eat Plan and refined nn Ithearts program in literary, visual, and performing provides "general revenue EAC strategic plan. The 1988 Ordinance No. 2667 regarding Arts Commission funding p funding at a level of at least $15,000 per year, in addition to such monies as may be appropriated or expended for staff support services:' The year 2000 program encourages collaboration in the arts between private and public entities; provides programs for all age levels; and enhances the visibility of the arts while promoting Edmonds as a cultural destination. • Program Fees: Summer concerts in the Park and Family Concert Series (including ASL translation), Winter Per- forming Arts Series, and Writers' Conference fees for performers/presenters, technicians, supplies, hall rental, and piano rentals. . Arts Education Support: Performing and literary arts scholarships for Edmonds students seeking higher education in the arts, Edmonds School District Artist -In -Residence program support, public art education resources, school outreach by Winter Performing Arts Series performer, Youth Writing exhibit. Contest judges fees, Best Book Poster Contest for third graders guest speaker, Youth Photography class and • Public Information and Advertising: (quarterly newsletter, Cultural Tourism information, community arts forums, advertising of EAC and local arts events and exhibits in CRAZE. • Resource Development; Involvement in community economic development efforts, co-sponsorship of evertits with local organizatons including annual Arts Gathering, fundraising/grant writinglstrategie planning information and assistance. • g: Travel for Commissioner(s) to attend annual Washington Cultural Congress Professional Development/Networkin conference, dues, and subscriptions. Public Arts Ac uisition Pro'ect 204 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by ordinance 2667, requires that one - percent of municipal construction projecsbesallocated ect paid fofor visual r sh lrt y oran part byr that the particular to construor a ct o� remodel ifferent site in the City. "Municipal construction project'Y blic Art projects building, community structure, are designatedewalk, parking facility. in the Capital improvement l'Progrram with or portion thef`0 Ousign. The fund is also qualifying under the ordinance a 9 used for maintenance, repair, and display of the City's Public Art Collection. Primary projects for 2000 include: • Fabrication and dedication of the Fifth and Main fountain roundabout art with primary artist funding through a private donation from the Edmonds Arts Festival Foundation. • Completion and dedication of the Public Safety Complex art. • Art Collection supplies and maintenance for portable art, public art plaques, photo contest, and a public art project to recycle copper from the damaged fountain sculpture into a wail sculpture. P:Reports: 00Budgt:Depts: Parks -111- arks & Recreation 1999 2000 Revenue Revenue Adopted EDMONDS YOUTH SCHOLARSHIP - FUND 122 Beginning Cash Balance $10,210 $10,050 Contributions 4,850 5,000 TOTAL REVENUE $15,060 $15,050 TOUWSM PROMOTIONAL FUND ARTS COMMISSIDIV - FiJND 123 Beginning Cash Balance $27,450 $21,200 Sale Maps & Books 500 500 Items for Resale 1,510 800 Interest Earnings 1,000 800 Transfer from Hotel/Motel Fund #120 16,550 15,000 Other General Government 2 410 0 TOTAL REVENUE $44,600 $38,300 GIFTS CATALOG - FUND 127 Parks &Recreation 000 Beginning Cash Balance $41,610 $50,340 Interest Earnings 680 750 Donations 8.320 500 SUBTOTAL $50,610 $51,590 Art MuseurnlMemori 1 Build'R 100 Beginning Cash Balance $33,070 $36,940 Interest Earnings 3,870 2,500 SUBTOTAL $36,940 $39,440 Expenditures Ending Cash Balance Scholarships Other Funds 1999 2000 Expend. Adopted $10,050 $10,050 5.010 5,000 TOTAL EXPENDITURE $15,060 $15,050 Ending Cash Balance Supplies Advertising Professional Services Miscellaneous Communications $21,200 $14,250 0 200 4,250 2,700 9,280 10,450 9,870 10,700 0 0 TOTAL EXPENDITURE $44,600 $38,300 Ending Cash Balance Supplies SUBTOTAL $50,340 $51,590 270 0 $50,610 $51,590 Ending Cash Balance 36 940 JL9 440 SUBTOTAL $36,940 39,440 -112- P:Reports: 00Budgt:Depts:Parks arkq 9 Recreation Narrative Other Funds EDMONDS YOUTH SCHOLARSHIP - FUND 122 This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation and cultural activitieslprograms because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for administering the Fund. TOURISM PROMOTIONAL FUND ARTS COMMISSION -FUND 123 This fund was established in 1985 by Resolution No. 630, which designates that 25-percent of all monies received from the motellhotel excise tax are to be held in the Tourism Promotion Fund, The Fund is to be administered with the directions and recommendations of the Edmonds Arts Commission to promote and advertise artistic events and programs; thereby promoting tourism. Projects funded for the year 2000 include: • Advertising and other promotional materials for the annual two-day Writers' Conference and concert perfor- mances, • Reprinting the Visit the Arts poster in the downtown kiosk, • Printing of tourism publications about the public art collection, • Advertising in publications including the Snohomish Guide for EAC and local arts organizations programs and exhibits, • Production of annual report distributed throughout the state, and • $6,000 in grants to local art agencies to promote their programs outside of Edmonds. GIFTS CATALOG - FUND 127 Parks and Recreation 000 Fund to acquire and disburse contributions and gifts to the City by means of the gifts Catalog Program. Contributions to the City for "exclusive public purposes" may be considered tax deductible. Art MiseumlMemonal Buildin 100 Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum or display facilities. P : Reports: 00Budgt: Depts: Parks -113- arks & Recreation Revenue GIFTS CATALOG - FUND 127 CorVd Fire Suppression 200 Beginning Cash Balance Contributions SUBTOTAL Fire EMS 300 Beginning Cash Balance Donations SUBTOTAL TOTAL REVENUE Other Funds 1.999 Revenue 2000 Adopted Expenditures 1999 Expend. 2000 Adopted $3,080 $3,200 Ending Cash Balance $3,200 3 200 120 0 $3,200 $3,200 SUBTOTAL $3,200 $3,200 $5,150 1,260 $6.410 $97,160 CEMETERY IMPROVEMENT - FUND 130 $5,070 500 5 570 $99,800 Beginning Cash Balance $219,410 $267,850 Cemetery Grave Sales 54,640 35,000 Interest Earnings 10,700 10,800 Items for Resale 34,830 33,000 Transfer from General Fund #001 53,500 55,000 Donations 90 0 Sale of Fixed Assets 0 4.000 TOTAL REVENUE $373,170 $405,650 Ending Cash Balance Equipment SUBTOTAL TOTAL EXP. Ending Cash Balance Salaries Overtime Benefits Uniforms Supplies Items for Resale Professional Services Communications Travel Advertising Public Utilities Repair/Maintenance Interfund Rental Miscellaneous Interfund Services Equipment Projects TOTAL EXP. $5,070 $4,570 1,340 1.000 6 410 $5,570 $97,160 $99,800 $267,850 $64,730 41,120 42,350 620 1,000 13,460 13,160 140 200 2,070 2,000 21,450 17,000 140 5,000 1,210 1,200 210 1,000 280 400 1,970 2,250 420 0 4,210 2,860 400 1,000 (1,100) 1,500 18,720 0 0 250,000 $373,170 $405,650 -114- P:Reports: 00Budgt:Depts:Parks rks & Recreation Narrative GIFTS CATALOG - FUND 127 Cont'd Fire Suporession 200 Funds donated for fire suppression. Fire EMS 300 Funds donated for fire emergency medical services. CEMETERY IMPROVEMENT --FUND 130 Other Funds The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide for the operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue increases due to increased sales and services. The budget reflects long term capital goals of completion of a new columbarium. The 2000 goals are 55 burials and 45 sales of graves and niches. -115- P:Reports: 00Budgt:Depts:Parks Other & Recreation Funds Barks 1999 2000 1999 2000 Revenue Revenue Adopted Expenditures Expend. Adopted CEMETERY MAINTENANCE TRUST FUND - FUND 610 Beginning Cash Balance $384,720 $409,100 Ending Cash Balance $409,100 $435,400 Items for Resale 3,960 3,300 Columbarium Sales 6,400 5,000 Interest Earnings 14,020 18,000 TOTAL REVENUE $409,100 $435,400 TOTAL EXPENDITURE $409,100 $435,400 -116- P:Reports: 00Budgt:Depts:Parks arks & Recreation Narrative CEMETERY MAINTENANCE TRUST FUND - FUND 610 Other Funds The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial Cemetery. No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial P:Reports:00Budgt: Depts: Parks -117- C. n-� {.'c. 189" p ublic Works Street/Drainage Division Roadway Repairs, Striping, & Sweeping Utility Patching Traffic Signals Sidewalks Sign Fabrication/ Installation Snow/Ice Removal Vegetation Control Drainage Maint./Const. • Manager • Street Leadworker • Drainage Leadworker • Worker II (7) • Worker 1 (6) Water/Sewer Division Fire Hydrant/Reservoir Maintenance Watermain Flush & Repair Water Service Install. Water Qual. Monitoring Sewer Clearning Pipe Joint Sealing / TV Inspections Pump Station O & M • Manager • Water Leadworker • Sewer Leadworker • Water Quality Spec. Organization Chart Director Customer Service Coord. w/Other Depts. Emerg. Response Coord. Accounts Payable Inventory Control Contract Admin. Facilities Maintenance Division Electrical Building HVAC Carpentry/Painting/ Roofing Plumbing/Cabinetry/ Flooring Wallboard Asbestos Abatement Custodial • Manager • Electrician • Worker II (3) • Worker 1 (1) • Custodians (7) • Worker II (6) • Worker 1 (5) • Meter Reader (1) Admin. Assistant Sr. Office Assistant Recycling Coord. Fleet Maintenance Division Sched. Vehicle Repairs: Fire, Police, Public Works Administration Vehicle/Equipment Purchases Police Vehicle Leasing Welding/Fabrication Emergency Repairs • Manager • Fire/Lead Mechanic • Mechanics (2) Treatment Plant Division Permit Compliance Process Control Other Agencies Coord. Safety Program Tours Maintenance/Repairs Special Projects Calibrate Instruments Monitor Water Quality Maintain State Cert. • Plant Manager • Plant Supervisor • Maint. Tech. • Lead Operators (2) • Instrument/Control Tech. • Maint. Mechanics (2) • Laboratory Tech. • Plant Operators (5) • Admin. Asst. • Maint. Worker I P: Reports:00BudgCOrgChts:PubWrk Wublic Works Mission Statement Public Works is responsible for operation and maintenance of the City's physical infrastructure, including the street right-of-ways, drainage system, City -owned buildings, water and sewer utilities, fleet maintenance, and the Wastewater Treatment Plant. They are a team of dedicated professionals, providing the highest quality services for their customers: citizens, City employees, business owners, and visitors. They strive to enhance the city's infrastruc- ture, while maintaining a safe, clean, and healthy environment. They achieve these ideals by combin- ing the talents, skills, and knowledge of all staff. 1999 Accomplishments • Verified and corrected computerized systems for Y2K preparedness. • Completed a Sanitary Sewer Volume rate study to potentially charge customers based on indoor water usage. • Identified impacts of the Endangered Species Act on public works operations. 2000 Goals • Continue to identify specific Public Works services that can be benchmarked against other public and private organizations. Identify organizations that are regionally or nationally recognized that do benchmarking. • Work with the City's utility rate consultant and the Administrative Services Department to implement residential sewer rates based on water consumption and water rates to pro- • Completed plans to construct a vehicle mote conservation. washing station that complies with State and Federal Clean Water requirements. • Construct a vehicle washing station at the Public Works Center. • Emphasized coordinating goals among department, divisions, and individual levels. • Establish a utility loan program for property owners to install private drainage systems. Continue to promote leadership qualities and training. P:Reports: 00Budgt:Depts:PubWrks ublic Works Function Facilities Maintenance Division Facilities Maintenance maintains all City -owned buildings, which encompass approximately 225,000 square feet of interior space. Major buildings include City Hall, the new Public Safety Complex, the Frances Anderson Center, the Library and Plaza Room, Public Works, Fire Stations #16, #17, and #20, Senior Center, Meadowdale Clubhouse, Museum, Wade James Theater, Log Cabin, Boys and Girls Club, and Parks buildings. Maintenance and renovation activities for these buildings include painting, roofing, carpentry, flooring, plumbing, locksmithing, electrical, heating/ventilation/cooling, and computer cabling. In addition, custodial care is provided for 125,000 square feet of areas occu- pied by City staff or areas used by City recreation programs. This Division also provides the electrical work to maintain the City's traffic signals, water and waste- water pump stations, and the downtown street lights. The Division also helps provide set-up for the Arts Festival, Independence Day parade, the Taste of Edmonds, and the Downtown Christmas Tree Lighting ceremony. 1999 Accomplishments • Completed the interior Public Works Build- ing space for the water/sewer and street/ drainage mezzanine bays. • Completed remodeling for the Development Services Department customer service area. • Completed numerous in-house work orders in lieu of contracting out, which provided cost savings to the City. • Reviewed computerized systems for Y2K preparedness. • Electrical improvements at City Hall. • Ventilation for the Dark Room at Frances Anderson Center. 2000 Goals • Provide finish work and move -in support for the new Public Safety Complex. • Work with an architect to create a new division work area in the old Public Works Building. • Complete budgeted capital projects from the Building Maintenance Fund 116. • Work with an electrical engineer to develop replacement costs for the Frances Anderson Center's electrical system. • Continue to improve service delivery and increase efficiency and cost effectiveness. • Continue electrical improvements at City Hall. P:Reports:00Budgt:Depts:Pub Wrks ublic Works Function Streets/Storm Drainage Division Streets The Street Division maintains and constructs improvements to 133 miles of right-of-ways including street roadways, shoulders, and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, streetlighting within the public right-of-way, and utility easements. Storm Drainage This Division's services include storm drainage system maintenance, street sweeping, emergency flooding response, creek maintenance, and minor capital improvement projects. 1999 Accomplishments • Completed staff hiring and the purchase of equipment to provide stormwater services as required by City Ordinance. • Fine-tuned the use of CMA to reduce the amount of ice and frost on City roadways. • Identified impacts of the Endangered Species Act on operations. • Verified that computerized systems will operate in 2000. • Constructed a new stormwater pumping station by Olympic Beach. • Helped PUD install new roadway lighting for a Community Transit Park and Ride. • Installed new pipelines to correct drainage problems in may locations throughout the city. 2000 Goals • Continue to identify services that can be benchmarked. • Continue to implement computer mainte- nance management software programs for drainage service. • Rewrite emergency response standards. • Acquire budgeted equipment and complete budgeted in-house capital projects. • Continue to improve service delivery and increase efficiency and cost effectiveness. P: Reports: 00Budgt:Depts:Pub Wrks ublic Works Function Water/Sewer Division Water Under Public Works, the Water Section is responsible for the maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,752 customer accounts. The Section operates and maintains all means of storage and conveyance that consist of over 179 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs, and one three -million gallon reservoir and pumping station. Eight permanent employees are respon- sible for the above functions and operation and maintenance of one chlorinator. Sewer Under Public Works, the Sewer Section is responsible for the maintenance and operation of 14 sanitary sewer pump stations, 3,200 sanitary sewer manholes, and over 186 miles of sanitary sewer mains serving 9,546 customers. The Section inspects all new sanitary sewer installations to ensure compliance with health codes. Seven permanent employees are responsible for these functions and maintenance of 16 grinder pumps. 1999 Accomplishments • Created the first annual Water Quality Report for Edmonds' customers, as required by the Federal Safe Drinking Water Act. • Took over operation of the water system that serves Perrinville residents. • Worked with the City of Seattle to upgrade mastermeter supply system. • Minimized the cost to supply water to Ed- monds by optimizing the use of the Alderwood and Seattle supply. • Assisted the Engineering Division in identify- ing and prioritizing projects for the Sanitary Sewer Comprehensive Plan Update. • Upgraded meters and control valves at the Five Corners pump station. • Upgraded the fire hydrants on Highway 99. 2000 Goals + Begin maintenance and operation of the Perrinville Sewer LID project. • Begin maintenance and operation of the Town of Woodway sewer system. + Continue to identify inflow and infiltration problems from private property and work with the property owners to correct them. • Rewrite emergency response standards. • Work with Engineering to develop plans to upgrade the water system for Perrinville. • Continue to improve service delivery and increase efficiency and cost effectiveness. P:Reports: OOBudgt:Depts:Pub Wrks Wublic Works Function Fleet Maintenance Division The Fleet Maintenance Division is supported by the Equipment Rental Fund. This fund was created and established by ordinance to be used as a revolving fund for expenditures of salaries, wages, and expenses created by the repair, replacement, purchase, and operation of the City's vehicle fleet. In addition, it was created to purchase new equipment, materials, and supplies to be used in the fund's administration and operation. The Fleet Maintenance Division purchases and sells all equipment through the fund, and rents it to various City departments and other government agencies through contract agreements. The Division repairs and performs the necessary maintenance on all 150 City -owned vehicles and equipment, and maintains each unit's necessary records. 1999 Accomplishments • Integrate Trak Fuel Program with Q-Quest Maintenance Program. • Purchase of sewer cleaner for Street Stormwater Utility. • Computed 2000 vehicle rental rates using Q- Quest Maintenance Program. • Design, purchase, and production of aerial/ pumper for Fire Department. 2000 Goals • Begin training personnel for three positions: Fleet Manager, Fire Lead Mechanic, and Vehicle and Equipment Mechanic. • Write specifications and purchase process for 2000 Vehicle Replacement Program. Continue to improve service delivery and increase efficiency and cost effectiveness. P: Reports: 00Budgt:Depts:Pub Wrks Public Works Various Funds Dept. 600 1998 1999 2000 Description Actual Actual Adopted GENERAL FUND: Administration Recycling Facilities Maintenance SUBTOTAL OTHER FUNDS: Street Combined Utility Equipment Rental SUBTOTAL OTHER FUNDS TOTAL ALL FUNDS $160,911 $169,109 $177,480 54,986 56,450 0 863,315 876,107 980,810 $1,079,212 $1,101,666 $1,158,290 -118- $883,880 $936.948 $1,062,940 8,343,562 9,922,943 10,128,290 909,610 1,090,426 1.035.920 10,137-052 11,950.31T 12,227,150 111.216.2$13.051.983 113,385,440 P:Reports: 00Budgt:Data:Pub Works-Surn Public Works General Fund Dept. 600 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted 11 12 23 31 42 43 45 47 48 49 95 594.19. 64 11 23 43 49 PUBLIC WORKS ADMINISTRATION (001.000.650.519.91.00) Salaries $120,516 $129,087 $135,940 Overtime 0 71 200 Benefits 27,477 26,962 25,960 Supplies 5,447 4,448 5,200 Communications 452 436 480 Travel 173 81 400 Rental/Lease 2,581 3,286 3,100 Utilities 1,278 1,513 1,520 Repairs/maintenance 1,118 1,131 1,580 Miscellaneous 1,221 1,266 1,140 Interfund rental 648 828 960 Equipment Q Q 1 000 TOTAL ADMINISTRATION $160.911 S169.109 J177.480 RECYCLING PROGRAM (001.000.650.537.90.00) Salaries $36,816 $42,108 $0 Benefits 11,832 12,672 0 Travel 59 420 0 Miscellaneous U79 1 250 Q TOTAL RECYCLING $54.986 $ IQ TOTAL PUB. WKS. ADM. $L215& 7 �5. 5 $177,480 -119- P:Reports: 00 Budgt: Data: Pub Works-Admin Public Works General Fund Narrative Dept. 600 ADMINISTRATION Salaries - Director, Administrative Assistant, and 35% for Senior Office Assistant. The remaining 65% is budgeted under Combined Utility Operating Fund #411. Overtime - Staffing for emergency response if needed. Benefits Sup Ip ie:s - Office supplies including photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting coffee supply, film and microfilm and related supplies. Communications - Cellular phone charges, 5% share of public works telephone system charges. Travel - Mileage reimbursement. Rental/Lease - Office copy machine. Utilities - 5% share of gas, electricity, water and garbage for public works center. Maintenance - Elevator ($260), building HVAC ($220), floor mats ($100), and photocopy machine ($1,000). Miscellaneous - Memberships include APWA ($100), AWWA ($100), professional registration for P.E. License ($100), notary license ($130), Public Works Observance, and other employee recognition and miscellaneous ($310), subscriptions and training materials ($400). Interfund Rental - 67% share of Car #102, (33% used by Water Division). Equipment - Fax machine (replacement). RECYCLING Budgeted in Combined Utility Fund #411, Water Division, for 2000. -120- P:Reports:00Budgt:Narrative: Pub Wrks Public Works General Fund Dept 600 Expenditure Detail Account p 1998 1999 I 2000 Number Description Actual Actual Adopted 11 12 23 24 31 32 35 42 43 47 48 49 51 95 594.19. 62 63 64 FACILITIES MAINTENANCE (001.000.651.519.92.00) Salaries $448,773 $448,595 $495,170 Overtime 11,143 9,421 12,000 Benefits 132,753 134,463 143,970 Uniforms 6,362 4,984 6,980 Supplies 64,581 67,775 68,000 Fuel consumed 2,293 1,751 2,500 Small Equipment 936 2,993 1,200 Communications 1,955 2,163 3,400 Travel 0 0 210 Public utilities 155,225 163,639 200,500 Repairs/Maintenance 17,213 18,484 25,200 Miscellaneous 147 184 180 Intergovtl Service 970 582 2,300 Interfund rental 10,668 12,180 13,500 Building 2,780 823 3,000 Improvements 2,525 3,259 0 Equipment 4.991 4.811 2,700 TOTAL FACIL. MAINT. $863,315 $876,107 $980-810 TOTAL PUB. WORKS 51.079.212 -$ i 101.666 j.158.290 -121- P:Reports: 00B udgt:Data: PubWorks-Fac Public Works General Fund Dept. 600 Narrative FACILITIES MAINTENANCE - #651 Salaries - Supervisor, mechanical/electrical specialist, three maintenance worker II's, one maintenance worker I, seven custodians, and one summer student employee. Includes sick -leave buy back. Overtime - Provides for emergency call -outs, schedule changes, and community events. Benefits Uniforms - Boot replacement, uniforms, safety equipment, staff rain gear and first -aid equipment, fall restraints and back supports. Su lies - Custodial supplies ($17,000), paper products ($19,000), carpentry ($7,000), electrical and mechanical parts ($10,000), plumbing parts ($5,000), paints ($10,000). Fuel Consumed - Electrical backup generators ($100) and backup supplies for interruptible service ($2,400). Small Equipment - Hand tool replacements. Communication - Rental of pagers for staff, intercom rental, pay phones, and cell phones. Security alarms for the library, Anderson Center and museum. Travel - Local mileage reimbursement. Public Utility - Electricity, Water/Sewer, Natural Gas and garbage for all City buildings. Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler mainte- nance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies, fire and police door maintenance and fire extinguisher maintenance. Miscellaneous - Subscriptions and memberships. Intergovernmental Services - Fees and permit expenses for certificates and license to operate and maintain this division. L & I inspections, state electrical inspections; Snohomish County Health Department and Puget Sound Air Pollution control. Interfund Rental - Rental of four vans and one auto. Buildings - Unanticipated emergencies. Other Improvements - Nothing budgeted in 2000. Equipment - Radial arm saw ($1,700), and table saw accessories ($1,000). -122- P: Reports: 00Budgt: Narrative: Pub W rks Public Works Street Fund 111 Revenue Detail Account Number Description 1998 Actual 1999 12000 Actual Adopted 308.00.00 BEGINNING CASH $230,610 $188,433 $346,850 TAXES 311.20.00 County Road Tax 139,860 113,109 0 INTERGOVERNMENTAL 336.00.87 Motor Vehicle Fuel Tax 589,830 593,994 607,000 CHARGES FOR SERVICES 322.40.00 Street & Curb Permits $2.000 $2,050 $0 344.10.00 Street Repair/Maint Chg. 4,400 4,566 1,000 344.91.00 Sidewalk Repair/Maint Chg. 110 0 0 349.95.91 Interfund Services 15-OQQ 15.000 15.000 TOTAL CHGS. FOR SERV. $21.510 $21.616 $15,00 MISCELLANEOUS 361.11.00 Interest Earnings $9,270 $12,759 $6,000 369.10.00 Sale of Junk/Salvage 990 9,200 500 369.40.00 Other Judgment/Settlement 4Q 1QQ im TOTAL MISCELLANEOUS $10,300 $22,959 $6 600 OTHER FINANCING SOURCES 397.00.00 Transfer From General Fund $0 $266,140 $75,420 397.00.00 Transfer From Combined 80,200 78,450 75,120 Street Construction Fund 397.00.00 Transfer from Special 4 4 134-580 Capital Fund TOTAL OTHER FIN. SOUR. $80,200 $344,590 $285 120 TOTAL REVENUES S$41 "D 11,095,10 TOTAL STREET FUND 11.072.310 $1.283.801 $1.261.5T_0 -123- P: Reports: 008udgt: Data: Pub W orks-StreetRev Public Works Street Fund I I I Expenditure Summary 1998 1999 2000 Description Actual Actual Adopted FUND:STREET Administration Construction Maintenance Other Financing Uses SUBTOTAL Ending Cash TOTAL $111,930 $273,785 $145,760 45,240 4,477 60,310 638,460 579,002 814,740 88,250 79,684 42,130 883,880 936,948 1,062,940 188,430 346,853 198,630 $1,072,310 $1,283,801 $1,261,570 124- P: Reports: 00B udgt: Data: P ub W orks-S treetS um Public Works Street Fund Dept. 653 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted ADMINISTRATION (111.000.653.542.90.00) 11 Salaries $88,290 12 Overtime 150 23 Benefits 21,030 24 Uniforms 0 31 Supplies 0 41 Professional Services 220 42 Communications 0 47 Utilities 0 48 Repairs/Maintenance 0 49 Miscellaneous 60 51 Intergovernmental 1,960 95 Interfund Rental 224 TOTAL ADMINISTRATION 11 i,Q $109,338 0 23,390 7,244 4,718 4,745 2,198 8,067 498 2,462 1,581 i27 LQ,Q, $27,030 0 5,100 6,760 7,000 2,000 2,000 7,500 1,300 0 1,180 85.890 _145 7 125- P: Reports: OOBudgt:Data: PubWorks-StreetAdmin Public Works Street Fund Narrative STREET DIVISION -#653 ADMINISTRATION Salaries - (50%) Supervisor administrative costs not directly associated with either maintenance or construction functions; costs of both formal and informal training associated with street and drainage activities. Overtime - Nothing budgeted in 2000. Benefits Uniforms - Work clothing and safety gear for Street Division employees. Supplies - Upgrade sign/signal software ($2,000), furnish new mezzanine ($3,100), various supplies (. Professional Services - Computer maintenance management software training, CDL physicals. Communications - Pagers, cell phones. Public Utility - Public Works building utility costs. Re airs/Maintenance - Outside services for repair of equipment. Miscellaneous - Nothing budgeted for 2000. Intergovernmental Services - State audit fees. Interfund Rental - Equipment Rental charges for Street Section. Dept. 653 -126- P:Reports: 00Budgt:Narrative:Pub Wrks Public Works Street Fund Dept 653 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual Adopted f MAINTENANCE (111.000.653.542.00.00) 11 Salaries $227,740 $205,331 $286,430 12 Overtime 3,010 1,344 8,050 23 Benefits 60,500 64,972 95,740 24 Uniforms 6,520 0 0 31 Supplies 89,230 89,916 125,000 35 Small Equipment 400 0 0 41 Professional Services 1,190 2,295 3,000 42 Communications 1,960 0 0 45 Rental/Lease 0 0 2,500 46 Insurance 28,560 29,911 35,620 47 Utilities 140,880 132,770 170,000 48 Repairs/Maintenance 3,060 2,249 4,000 49 Miscellaneous 3,290 339 6,400 51 Intergovernmental 1,010 1,150 3,000 95 Interfund Rental 59,740 0 0 594.42, 62 Buildings 3,300 21,247 30,000 64 Equipment $,070 27.478 45,000 TOTAL MAINTENANCE $638-460 $579.002 1814,740 -127- P: Reports: 00Budgt: Data: PubWorks-StreetAdmin Public Works Street Fund Narrative Dept. 653 MAINTENANCE Salaries - One lead person, six maintenance workers, and one seasonal laborer. Labor costs associated with the maintenance of roadways, sidewalks, street lighting and traffic control devices. Overtime - Accidents, spills and sno-ice control, storm drainage and traffic control. Benefits Uniforms - Budgeted in Administration. Supplies - Asphalt, concrete, sand, gravel, and lumber. Small Equipment - Nothing budgeted in 2000. Professional Services - Rodent and pest control services (Street Division share), tree removal. Communications - Nothing budgeted in 2000. Rental/Lease- Outside equipment rental. Insurance - Premium costs for small equipment coverage, general liability and performance bonds. Public Utility Service - Electrical costs for street lights maintained by Snohomish County PUD. Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, labor and equipment services performed by outside agencies for the service costs to fall hazardous trees, repair of small equipment. Miscellaneous - Waste dump and haul.fees (most of the fees are budgeted in Drainage Division #652). Intergovernmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges for the Washington State Department of Transportation Department for the Emergency Opticom on SR-99. Includes charges for services performed by other cities per Interlocal Agreement (street, painting, etc.). interfund Rental - Nothing budgeted for 2000. Buildings - Public Works building projects, vehicle washing station ($25,000), building improvements ($5,000). Equipment - Opticom upgrades ($5,000), sander for 5-yd. dump truck ($15,000), plate compactor ($2,000), lighted informational sign with work lights ($15,000), small roadway striper ($8,000). P: Reports:00Budgt: Narrative: Pub Wrks -128- Public Works Street Fund Dept. 653 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adooted CONSTRUCTION (111.000.653.595.00.00) 11 Salaries $30,750 $3,564 $43,350 12 Overtime 230 0 1,250 23 Benefits 8,090 913 13,160 24 Uniforms 0 0 0 31 Supplies 0 0 1,800 595.31. 65 Projects -640 0 750 95 Interfund Rental 6 810 Q Q TOTAL CONSTRUCTION $45,240 $4.477 $ 0.310 -129- P: Reports: 00Budgt:Data: PubWorks-StreetAdm in Public Works StreetFund Dept 653 Narrative STREET DIVISION - #653 - Cont'd CONSTRUCTION Salaries - Labor costs (1) FTE associated with the construction of roadways, and sidewalks; as well as the cost of installing traffic control devices. Overtime - As needed for projects. Benefits Uniforms - Nothing budgeted for 2000. 5ur)plies - Improvement supplies such as aggregates; pit run, crushed rock. Construction Projects - Minor sidewalk, curb and drainage improvements. Interfund Rental - Budgeted in Administration. -130- P:Reports:00Budgt:Narrative: Pub Wrks Public Works Street Fund Dept. 653 Expenditure Detail Account 1998 1999 f 2000 Number Description Actual Actual I Adooted OTHER FINANCING USES 587.00. 56 Residual Equity Transfer $4,430 $0 $0 591.39. 00 1993 P/W Facility Bond 80,180 75,817 22,000 592.79. 00 1998 Refunding Bond 0 0 15,550 597.00. 55 Interfund Transfer -Out 3 640 3 867 4 580 TOTAL OTHER FIN. USES $88 250 $79 684 $42.130 Ending Cash Balance 188,430 346,853 198,630 TOTAL FUND BALANCE 11,072,310 $1.283.801 $1,261,570 -131- P: Reports:00B udgt: Data: Pub Works-S treetAdmin Public Works Street Fund Narrative STREET DIVISION - #653 - Cont'd OTHER FINANCING USES Residential Equity Transfer - Transfer to Equipment Rental Fund for equipment purchase. 1993 P/W Facilit Band - Principal ($18,670) and interest paid ($3,330) for Public Works Facility Bond. 1998 Refunding Bond - Principal ($2,470), and interest ($13,080). Interfund Transfer Out -Travel and training (Fund #008). Dept. 653 -132- P:Reports: 00Budgt:Narrative:Pub Wrks Public Works Combined Utility Fund 411 Revenue Detail Account 1998 1999 2000 Number Description Actual Actual Adopted 308.00.00 BEGINNING CASH $2,535,740 $3,436,783 $2,528,000 LICENSES/PERMITS 322.90.00 Side Sewer Permits 5,395 5,480 4,930 INTERGOVERNMENTAL 334.03.10 DOE Recycling Grant 0 0 36,440 337.07.10 Recycling Grants 0 0 12,010 338.80.00 Town Of Woodway 12,903 12,963 12,890 338.80.01 Olympic View Water District 184,447 174,668 183,510 338.80.02 Shoreline Water District 159,978 160,992 143,350 338.80.03 City Of Mountlake Terrace 671,486 461,686 414,620 338.80.04 City Of Lynnwood 0 51,500 9,580 338.80.05 Metro 512,487 341,885 342,360 338.80.07 Alderwood Water District 38,505 0 0 338.80.08 North Bend 32,312 15,519 5,000 338.80.09 Sumner Q -9-M Q TOTAL INTERGOVT. $1 612 118 $1 228,353 $1 159-760 CHARGES FOR SERVICES 343.81.10 Meter Water Sales 2,962,103 2,856,409 3,036,090 343.81.20 Unmeter Sewer Sales 3,304,265 3,696,279 3,915,620 343.81.40 Stormwater Sales �5� 852a440 962,380 TOTAL CHARGES FOR SERV. $6 53,773 $7,405,128 $7.914,QQQ MISCELLANEOUS 361.11.00 Interest Earnings 522,052 168,479 120,000 361.32.00* Investment Mkt. Value Change 0 (95,444) 0 369.90.00 Other Miscellaneous 1_00103 13a.375 112,520 TOTAL MISCELLANEOUS $630.125 $211.410 $232,520 OTHER FINANCING SOURCES 343.81.30 Water Surcharge 170,311 163-789 174,580 TOTAL REVENUES 12,271,752 $9,014,160 $9,485.880 TOTAL CMBD UTILITY FUND $11.80Z.492 112.45Q` $12.013.$80 *Please see page XI for further information. -133- P: Reports: OOBudgt:Data: PubWorks-ComUtRev Public Works Combined Utility Fund 411 Expenditure Summary 1998 1999 2000 Description Actual Anticipated Requested FUND: COMBINED UTILITY Drainage Water Sewer Treatment Plant Other Financing Uses SUBTOTAL Ending Cash Balance TOTAL $375,920 $581,199 $967,980 2,195,926 2,261,929 2,812,910 1,178,151 2,459,211 1,580,590 1,948,327 1,995,224 2,010,170 2,645,238 2,625,380 2,756,640 8,343,562 9,922,943 10,128,290 3,463,930 2,528,000 1,885,590 $11,807,492 $12,450,943 $12,013,880 -134- P:Reports: 00Budgt:Data: Pub Works-ComUtSum Public Works Combined Utility Fund 411 - Storm Drainage Dept 652 Expenditure Detail Account 1998 1999 I 2000 Number Descrioiion Actual Actual ! Adopted ADMINISTRATION (411.000.652.542.90.00) 11 Salaries $0 $58,214 $27,030 23 Benefits 0 12,806 5,090 24 Uniforms 0 0 5,630 42 Communications 0 0 2,500 47 Utilities 0 0 3,750 48 Repairs/Maintenance 0 0 1,300 51 Intergovernmental 0 3,352 1,190 95 Interfund Rental 60,985 18,915 87.050 TOTAL ADMINISTRATION $_um-5 5.9 ,287 513 -135- P: Reports: OOB udgt: Data: P ub W o rks-StreetAdm i n Public Works Combined Utility Operating Fund Dept 600 Narrative DRAINAGE SECTION UTILITY-#652 ADMINISTRATION Salaries - 50% Street supervisors administrative costs. Benefits Uniforms - Work clothing and safety gear for Storm employees. Professional Services - Stormwater rate study. Communication - Various communication devices, pagers, cell phones. Public Utility.- Utility costs associated with the Public Works building. Repair/Maintenance - Outside service for repair of equipment. Intergovernmental - State audit. Interfund Rental - Equipment maintenance/replacement charges for all stormwater units. P:Reports:00Budgt:Narrative:Pub Wrks -136- Public Works Combined Utility Fund 411 - Storm Drainage Dept 652 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted MAINTENANCE (411.000.652.542.00.00) 11 Salaries $156,069 $218,059 $229,890 12 Overtime 3,001 1,944 6,540 23 Benefits 46,288 65,289 59,510 24 Uniforms 26 2,839 0 31 Supplies 25,920 40,531 47,000 41 Professional Services 1,804 2,920 3,000 45 Rental/Lease 0 0 3,000 46 Insurance 57,602 58,926 70,350 49 Miscellaneous 23,281 45,424 78,540 91 Interfund Services Q Q 219-000 TOTAL MAINTENANCE RUM -137- P: Reports:00Budgt: Data: Pub W orks-S treetAdmin Public Works Combined Utility Operating Fund Dept 600 Narrative DRAINAGE SECTION UTILITY - #652 - Cont'd MAINTENANCE Salaries - One leadworker and five FTE maintenance worker, and one seasonal laborer positions. Labor costs associated with the maintenance of catch basins and storm drainage pipes, and small construction projects. Overtime - Blocked drains, stream pollution, flooded streets, spills, accidents. Benefits Uniforms - Budgeted in Administration. Supplies - Catch basins, grates, pipe, sand, washed rock, crushed rock. Professional Services - Heavy equipment operators. Rental/Lease - Outside equipment rental for vactor type equipment. Insurance - Property and liability premiums ($60,350), in-house settlements ($10,000). Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees, lab testing fees. Interfund Services - Overhead transfer to the General Fund. Interfund Rental - Budgeted in Administration. -138- P: Reports: 00Budgt:Narrative:Pub Wrks Public Works Combined Utility Fund 411 - Storm Drainage Dept. 652 Expenditure Detail Account 1998 1999 � 2000 Number Descriotion Actual Actual Adopted CONSTRUCTION (411.000.652.595.00.00) 11 Salaries $0 12 Overtime 0 23 Benefits 0 31 Supplies Q TOTAL CONSTRUCTION 19 BUILDINGS & EQUIPMENT 594.42. 62 Buildings $0 594.40. 64 Equipment 944 TOTAL BLDG. & EQUIP. TOTAL STORM DRAIN. $375.920 OTHER FINANCING USES 591.39. 00 1993 P/W Facility Bond 0 592.39 00 1998 Refunding Bond 0 597.00. 55 Interfund Transfer -Out Q TOTAL OTHER FIN. USES $Q TOTAL STORM EXPEND. 1ULM $2,010 0 565 Q $2.575 $0 49,405 $ 4 5 . — =92 0 0 Lm $1.075 ��82.274 $42,350 1,250 10,310 2, 000 �5r 1 $40,000 21.700 j&_7QQ 22,010 15,560 527,360 $564.930 iL.�NJUIQ -139- P: Reports: 00B udgt: Data: P ub W orks-S treetAdmin Public Works Combined Utility Operating Fund Dept. 600 Narrative DRAINAGE SECTION UTILITY - #652 - Cont'd CONSTRUCTION Salaries - Labor costs associated with construction of storm projects, Overtime - As needed for projects. Benefits Supplies - Small tools and equipment as needed for construction projects. BUILDINGS AND EQUIPMENT Building - Vehicle washing station ($25,000), decant pond cover ($15,000). Equipment - Pump for Decant ($6,500), printer ($2,000), financial system upgrade ($13,200). OTHER FINANCING USES 1993 Public Works Facility Bond - Public Works building principal and interest. Interfund Transfer - Transfer to Fund 008 for training, travel, and equipment. -140- P:Reports: OOBudgt:Narrative:PubWrks Public Works Combined Utility Fund 411 - Water Dept, 654 Expenditure Detail Account 1998 1999 2000 Number Description Actual Actual Adopted WATER (411.000.6 54.534.8 0.00 ) 11 Salaries $394,229 $398,360 $429,970 12 Overtime 15,965 18,116 23,010 23 Benefits 109,223 106,818 100,980 24 Uniforms 4,083 5,625 4,900 31 Supplies 52,615 82,360 56,140 34 Water Purch. for Resale 961,139 919,761 1,054,560 41 Professional services 8,360 17,377 95,190 42 Communications 37,174 39,053 47,060 44 Advertising 0 0 430 45 Rental/Lease 9,490 6,971 11,370 46 Insurance 8,440 10,753 28,510 47 Public utilities 19,990 23,491 28,000 48 Repairs/maintenance 6,258 8,164 9,180 49 Miscellaneous 143,834 145,452 143,290 -141- P:Reports: 00Budgt:Data: Pub Works -Co mUtWater Public Works Combined UtilRy OperatingFund Dept. 600 Narrative WATER SECTION - #654 Salaries - Supervisor, lead worker, six maintenance workers, one meter reader, one part-time summer help and one disabled worker, 65% of a senior office assistant position. The remaining 35% is budgeted under Public Works Administration of the General Fund #001. Overtime - For Water Watch, emergency call outs and overtime Benefits Uniform - Boots ($1,260), rain gear ($900), uniforms" ($1,930), overalls ($270), safety jackets ($540). Supplies - Includes (200) 3/4" meters (20) 1" (10) 1-1/2" turbines (6) 2" compounds, first aid supplies, telem- etry charts, inventory supplies, repair parts, chlorine purchase, etc. Items Purchased for Resale - Seattle water 493,591 ccf x $.51 (winter rate) = $251,731. Alderwood Water 1,235,128 ccf x$.65= $802,833. Professional Services - Water testing ($4,420), trihalomethane sample HAA5 ($8,000), CDL physical ($450), Hepa A immunization ($100), Hepa B immunization ($200), dial -a -dig ($1,800), telemetry repairs ($5,000), MEBT admin. expenses ($250), computer repairs ($1,000), drug testing ($470), EAP program ($1,000), utility rate study ($40,000), Maps ($1,500), CHS maintenance ($5,000), Liquivision ($4,000), engineer ($3,000), telemetry upgrades ($19,000). Communicatloii-Utility billing postage ($12,840), SNOCOM charge ($22,890), GTE costs for telemetry ($10,990), computer line ($340). Advertising - Newspaper ads for call for bids and position announcements. News releases in the event of water contamination. Rental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($800), DOH State water use permit ($6,070). Insurance - Property and liability insurance ($18,510), in house settlements ($10,000). Public Utilh Service - Gas, electricity, water, garbage and dumping fees. Maintenance - Radix Maint. Fee ($2,090), annual CL2 sery rep ($1,300). Small equipment repair ($4,000), telemetry repairs ($1,280), elevator maintenance ($510). Miscellaneous - State Excise Tax on sales ($117,310), utility billing forms ($5,130), public relations education program (lead and copper $4,000; CCR $8,000), UPS charges ($400), AWWA dues and support ($1,700), water/sewer certification dues ($780), ABPA dues ($120), UULC ($150), CDL renewals ($180) fiscal agent fees for audit ($520), Cascade Water Alliance ($5,000). -142- P:Reports: 00Budgt:Narrative:Pub Wrks Public Works Combined Utility Fund 411 - Water Dept 654 Expenditure Detail Account 1998 1999 I 2000 Number Description Actual Actual Adopted WATER CONTINUED 51 Intergovernmental $3,667 54 Interfund surcharge 167,641 91 Interfund service 203,460 95 Interfund rentals 39,798 98 Interfund Repairs/Maint. 733 594.34. 62 Buildings $384 63 Improvements 0 64 Equipment 9.443 TOTAL WATER $2195,926 597.00. 55 Interfund transfers 850,098 RECYCLING (411.000.654.537.90.00) 11 Salaries 0 23 Benefits 0 43 Travel 0 49 Miscellaneous Q TOTAL RECYCLING $.Q TOTAL WATER DEPT $,3.046.024 $3,822 163,445 237,570 39,084 381 $13,233 17,852 4,241 $2,261,929 896,387 is, X Q $Q $3.158.316 $4,710 178,610 248,140 45,000 1,500 $30,000 72,000 251,880 45,550 12,860 420 1.430 $60 460 $3.064.790 -143- P: Reports: 0OBudgt: Data: PubWorks-ComUtWater Public Works Combined Utility Operating Fund Narrative Dept. 600 WATER SECTION - #654 - Cont'd Intergovernmental Service - Audit Fee. Interfund Surcharge - Surcharge of 5-3/4% to be paid to the General Fund. Interfund Service - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Interfund Rental - Rental on 13 vehicles. Interfund Maintenance - Repair of small equipment by equipment rental ($1,500). Buildings - Unexpected emergencies, improvements to public works building. Other Improvements - Two chlorine analyzer stations ($5,000), CL2 injector rehab ($10,000), Seaview MTR ($8,000), Seaview Pilot Control ($3,000), Seattle res. MTR ($8,000), Pilot Control ($3,000), Five -Corners flow control valve ($15,000), motor controllers ($20,000). Eguicment - Right-hand drive vehicle ($20,000), safety equipment ($3,000),.digital camera ($500), U.B. system upgrade ($10,000), AutoCAD upgrade ($2,500), microbuilt ($500), financial system ($88,400), GIS ($15,000). Interfund Transfers -Debt principal ($186,730), debt interest ($54,850), bond discount ($2,910), travel and training ($7,390). RECYCLING PROGRAM Saiaries - Recycling coordinator. Benefits Travel - Mileage reimbursement. Miscellaneous - Subscriptions ($80), recycle and compost bins ($200), Christmas tree recycle flyers ($1,000), memberships ($350). -144- P: Reports: OOBudgt:Narrative:PubWrks Public Works Combined Utility Fund 411 - Sewer Dept, 655 Expenditure Detail Account 1998 1999 1 2000 Number Descrintion Actual Actual I Adopted SEWER (411.000.655.535.80.00) 11 Salaries $315,311 $300,923 $331,140 12 Overtime 11,793 9,648 16,590 23 Benefits 92,170 106,539 89,200 24 Uniforms 3,173 3,698 3,840 31 Supplies 26,591 23,159 24,310 41 Professional services 11,166 25,678 16,030 42 Communications 19,600 17,387 22,530 44 Advertising 147 0 330 45 Rental/Lease 104 809 1,870 46 Insurance 11,627 11,938 31,660 47 Public utilities 188,579 517,820 311,510 48 Repairs/maintenance 6,687 12,719 33,100 49 Miscellaneous 134,968 98,378 124,340 51 Intergovernmental 95,255 1,014,056 187,580 91 Interfund service 209,730 247,620 161,260 95 InterFund rentals 42,585 58,776 45,000 -145- P:Reports:0OBudgt:Data: PubWorks-ComUtSewer Public Works Combined Utility aerating Fund Dept 600 Narrative SEWER SECTION - #655 Salaries - Lead person, six maintenance workers and utility billing clerk. One part-time worker. Overtime - Water Watch, emergency call outs. Benefits Uniforms - Boots ($980), rain gear ($720), uniforms ($1,510), overalls ($210), safety jackets ($420). Supplies - Grout chemicals ($5,000), manhole lids consumable goods for maintenance of infrastructure and miscellaneous items ($14,410), propane for L/S#10, #12($900), root inhibiter chemicals ($4,000). Professional Services - Amtest ($930), CDL physicals ($200), Hepa A immunization ($150), Hepa B immunization ($150), service maintenance WCMS ($410), telemetry repairs ($5,000), computer repairs ($1,030), drug testing ($660), EAP program ($1,000), maps ($1,500), CHS maintenance ($5,000). Communication - Utility billing postage ($7,720) US West paging & cellular ($1,300), PW & telemetry telephone lines ($10,080), charge for sorting & checking zip code ($200), portion of GTE public works site ($2,430), AT&T fax line ($30), computer lines ($550), annual fee for P.O. Box ($220). Advertising - Newspaper invitation for bids. Rental/Lease - Tank rental ($90), miscellaneous rentals ($780), L/S #7 lease ($1,000). Insurance - Property and liability insurance ($21,660), in house settlement reserve ($10,000). Public Utility Service - Utility expenses ($22,620), Ballinger lift station O&M ($85,940), sewage grit disposal ($950), Lynnwood WWTP O&M ($202,000). Maintenance - US repairs ($13,800), grinder pump repair ($2,000), small equipment repair ($1,500), unforeseen repair ($15,000), Miller tripod inspection ($800). Miscellaneous - State excise tax ($119,960), utility billing forms ($3,330), dues & certification ($490), UPS charge ($300), CDL license ($140), dues for Sno. Cty. UULC ($60), Water Environmental Fed. ($60). Intergovernmental Services - Audit fee ($4,710), Lynnwood WWTP 1998 capital improvement costs ($34,870), which includes Lynnwood treatment plant cost for Step 1 improvement to treatment plant 20 years @ $34,870 a year until 2006, Ballinger lift station capital ($148,000). Interfund Services - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration ($146,260) and street restoration for utility trenches ($15,000). Interfund Rental - Rental on 13 vehicles. -146- P: Reports: 00Budgt:Narrative:Pub Wrks Public Works Combined Utility Fund 411 - Sewer Dept. 655 Expenditure Detail Account 1998 1999 I 2000 Number Descrinuon Actual Actual Adapted SEWER CONTINUED 98 Interfund repair/maintenance $227 $202 $1,500 594.35. 63 Other improvements 171 352 43,000 64 Equipment 8.267 9,509 135,800 TOTAL SEWER $1.178.151 $2,459,211 $L580.590 597.00. 55 Interfund Transfer 960 996 894,618 1,035-220 TOTAL SEWER DEPT $2.139.147 $3.353.829 $2.615.870 -147- P:Reports:00Budgt:Data: PubWorks-ComUtSewer Public Works Combined Utility Operating Fund Dept. 600 Narrative SEWER SECTION - #655 - Cont'd Interfund Maintenance - Repair maintenance of small equipment by equipment rental. Improvements Other Than Building - US electrical improvements ($8,000), US generator pigtails ($5,000), unexpected repairs to sewer building ($5,000), vehicle wash station ($25,000). Equipment- Maintenance management software ($5,000), Auto Cad computer upgrades($2,500), safety equipment ($3,000), Microbuilt ($500), sewer TV camera ($8,000), air compressor ($20,000), utility billing upgrade ($10,000), financial system ($71,800), GIS ($15,000). Interfund Transfers - Debt principal ($433,060), debt interest ($94,810), bond discount ($2,910), construction projects ($500,000), travel and training ($4,500). -148- P: Reports: 00Budgt:Narrative: PubWrks Public Works Equipment Rental Fund 511 Revenue Detail Account Number Description 1998 Actual 1999 Actual 2000 Adopted 308.00.00 BEGINNING CASH $2,109,510 $2,320,050 $2,066,400 RENTAL SERVICES 348.30.00 Garage Services 1,119 0 1,000 348.50.00 Fuel Sales 2,357 2,899 1,000 365.21.00 Rental Charge - Replacement 147,789 165,358 150,000 365.21.91 Fire interfund services 105,010 105,000 60,000 365.22.00 Rental Charge - Operation 322,276 409,E 553,000 TOTAL RENTAL SERVICES 51 $6$2, 76 9D0 MISCELLANEOUS 361.11.00 Interest Earnings $538,016 $92,131 $27,000 OTHER FINANCING SOURCES 395.20.00 Insur. Recovery - Fixed Assets $1,594 $18,896. $0 387.00.00 Residual Equity Transfer -In 38,705 31,393 0 395.40.00 Sale of Fixed Assets 34,064 11,74$ 10,000 TOTAL OTHER FIN. SOURCES S74,3Q3 $61997 10.000 TOTAL REVENUES 11.190.930 $836.776 $802 QOQ TOTAL EQUIP. RENTAL FUND $3.30DA40 $3.156.826 $2.868.400 -149- P: Reports: 00 Budgt: Data: Pub W o rks-Eq ui pRev Public Works Equipment Rental Fund 511 Expenditure Summary 1998 1999 2000 Description Actual Actual Adopted FUND: EQUIPMENT RENTAL Fleet Maintenance SUBTOTAL Ending Cash Balance TOTAL $909,610 $1,090,426 $1,035,920 909,610 1,090,426 1,035,920 2,390,830 2.066,400 1,832,480 $3,300,440 $3,156,826 $2,868,400 -150- P: Reports:00Budgt: Data: Pub W orks-Equi pS um Public Works Equipment Rental Fund 511 Expenditure Detail Account 1998 1999 Number Descris}lion Actual Actual EQUIPMENT RENTAL (511.000.657.548.68.00) 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 32 Fuel consumed 35 Small Equipment 41 Professional services 42 Communications 44 Advertising 45 Rental/Lease 46 Insurance 47 Utilities 48 Repairs/maintenance 49 Miscellaneous 51 Intergovernmental 95 Interfund rental $179,699 1,884 53,038 1,973 126,946 80,660 1,830 180 5,415 173 128,882 24,281 7,344 47,690 2,821 1,962 3,012 -151- $188,994 1,116 53,975 2,183 145,899 104,642 1,113 211 5,009 614 138,337 17,616 8,786 82,512 3,672 2,144 4,673 Dept. 657 $214,420 2,500 78,500 2,760 150,000 87,000 2,500 210 5,600 500 145,000 24,100 8,770 80,000 2,360 2,360 4,320 P:Reports: 00Budgt: Data: Pub Works-EquipDetail Public Works E ui mentRental Dept 657 Narrative EQUIPMENT RENTAL DIVISION -#657 Salaries - Four full-time employees. Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits Uniforms - Uniforms, coveralls and boots for four full-time employees. Supplies -Tires, ($16,800); batteries ($2,100), vehicle and equipment repair parts ($88,700); oil ($2,400); filters, shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.) ($15,000); fire related ($25,000). Fuel Consumed - Gas and diesel. Small Equipment - Small hand tools and small tools for diagnostic equipment. Professional Services - Physical examinations for commercial drivers licenses. Communication - Telephone and base radio telephone line. Advertising - Vehicle and equipment sales. Rental/Lease - Police car leases: 6 patrol cars = $6,190xl2 months; 4 patrol cars = $4,105xl2 months; 1 patrol car= $561 x6 months; 1 motorcycle= $300x12 months; 1 police Tahoe = $906xl2 months. $3,622 is contingency for future lease payments. Insurance -Comprehensive collision and liability for all equipment rental vehicles and other equipment. Public Utility - Gas, electric, garage, and water utility payments for share of public works facility. Maintenance - Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio maintenance). Mis ellaneous - License fees for underground tanks and purchasing contracts. Intergovernmental Service - State Auditor fees. Interfund Rental - Shop car rentals. -152- P: Reports:00B udgt:Narrative: Pub Wrks Public Works Equipment Rental Fund 511 Dept. 657 Expenditure Detail Account 1998 1999 2000 Number Descri Don Actual Actual Ado ted EQUIPMENT RENTAL CONTINUED 594.48. 64 Equipment $237,222 $327,415 $211,480 594.49. 64 Shop Equipment 0 0 12,500 55 Interfund Transfers Out 4,598 1.515 1.040 TOTAL EQUIP. RENTAL S-9QU5�U $1.094,.42Q $1.035.920 ENDING CASH 2.390.830 2.066 400 1.832 480 TOTAL FUND BALANCE $3.300.440 $3.156.826 $21,868.400 -153- P:Reports: 00Budgt:Data: Pub W orks-EquipDetail Public Works E ui mentRenta/ Dept 657 Narrative EQUIPMENT RENTAL DIVISION - #657 cont'd. Equipment Vehicle Replacement Unit #772 - auto $16,000 Unit #27 - dump truck 80,000 Unit #88 - auto 20,000 Unit #92 - pump 9,000 Unit #307 - auto 16,000 Unit #032 A/C pickup 18,000 Unit #470A scooter 22,000 Unit # 247 16,000 Police Communication Equipment $14,480 Two laptops, two modems, one voice recognition software, two carrying cases, one Virus Software disk. Shop Equipment Scan tool Comp. repair information Antifreeze flusher Transmission flusher Interfund Transfer - Travel/training in Fund #008. $1,500 5,000 3,000 3,000 -154- P :Reports: 00 B ud gt: Narrati ve: P ub W rks v C) ED reatment Plant Operations Permit Compliance Maintain Process Control Operate Equipment Maintain Safety Program Conduct Tours Maintain Plant Appearance • Lead Operators (2) • Operators (5) Organization Chart Plant Manager Plant Supervisor Maintenance Perform Preventative Maintenance Perform Equipment Repairs Assist in Special Projects Calibrate Instruments Maintain Plant Appearance • Maintenance Technician • Maintenance Mechanics (2) • I & C Technician • Maintenance Worker I Administrative Assistant Laboratory Monitor Water Quality Maintain State Certification Assist in Process Control • Lab Technician (1) P: Reports:00Budgt:0rgChts:TrtP It ublic Works Function Treatment Plant This division is responsible for operation and maintenance of the City's wastewater treatment plant. The Treatment Plant is a regional facility that treats flows from the Cities of Edmonds, Mountlake Terrace, and Lynnwood; King County, Olympic View Water and Sewer District, and Shoreline Waste- water Management District. The division administers the agreements the City has executed with other agencies for cost sharing, updates flow records, and establishes flows and cost sharing of the O&M and capital project expenses. It is also responsible for meeting all requirements and permits regulated by State and Federal Governments for plant -generated air, effluent, and solids. The division's Operations, Maintenance, Laboratory, and Administrative sections ensure the facility complies with all applicable standards. 1999 Accomplishments Received an "Outstanding Wastewater Treatment Plant" award from the Depart- ment of Ecology for "an exemplary compli- ance record." The Edmonds Plant was among a select group of plants to achieve this award for two consecutive years. The plants were evaluated for compliance with effluent limits, monitoring and reporting requirements, pretreatment, and other regulatory activities. • Completed upgrade to the plant's computer- ized controllers that control and monitor virtually all plant operations. Surpassed last year's record for producing the cleanliest treated water (effluent) in Edmonds' history. Average water quality produced was 80-percent below permit levels. • Began upgrading the solids handling system to improve efficiency and decrease cost. Initial performance tests indicate this project will save approximately $30,000 per year. • Installed access platforms to improve main- tenance access and worker safety. 2000 Goals • Meet all federal and state requirements in the safest, most cost-effective means. • Oversee the upgrade of a flow metering station measuring another agency's flow to the Edmonds plant and demolition of the old Ballinger Pump Station. • Complete the upgrade to the solids handling system. • Install additional access platforms to improve maintenance access and worker safety. • Continue to work with local school districts to supplement environmental studies. • In cooperation with Snohomish County PUD, conduct an energy conservation project to reduce the amount of power used by the plant. • Perform improvements to the odor control system. P: Reports: 00Budgt: Depts: Pub W rks C. r,'� EDAr 417C. 189" p Public Works Combined Utility Fund 411 - Treatment Plant Expenditure Detail Dept. 656 Account 1998 1999 2000 Number ❑escriotion Actual Actual Adapted TREATMENT PLANT (411.000.656.538.80.00) 11 Salaries $702,322 $733,099 $757,080 12 Overtime 40,721 43,756 36,080 23 Benefits 204,924 214,217 217,670 24 Uniforms 7,789 8,395 9,000 31 Supplies 238,867 237,128 240,670 32 Fuel Consumed 49,752 53,216 35,000 35 Small Equipment 4,589 5,912 4,000 41 Professional services. 38,801 44,067 50,200 42 Communications 7,136 6,488 7,000 43 Travel 1,315 2,347 2,850 44 Advertising 1,947 317 1,600 45 Rental/Lease 26,729 4,550 4,300 46 Insurance 44,171 44,589 44,770 47 Public utilities 294,749 303,909 311,000 48 Repairs/maintenance 63,462 36,582 35,000 49 Miscellaneous 7,897 31,346 24,040 51 Intergovernmental 54,447 53,162 54,210 91 Interfund service 120,126 156,248 126,290 93 Interfund supplies 2,760 0 200 -155- P: Reports: OOBudgt:Data: PubWorks-ComUtWal er Public Works Dept. 600 Combined Utility Operating Fund Narrative TREATMENT PLANT DIVISION - #656 Salaries - One Plant Manager, one Plant Supervisor, one Administrative Assistant, two Lead Operators, five Operators, one Maintenance Technician, two Mechanics, one Instrumentation & Controls Technician, one Labora- tory Technician, and one Maintenance Worker I. Overtime - Coverage for holidays and unanticipated emergencies. Benefits Uniforms- Uniforms, steel toed boots. S_unglies - Chlorine, polymer, caustic soda, sodium bisulfate, laboratory supplies, maintenance supplies, repair parts, consumable office and custodial supplies. Fuel Consumed - Diesel oil consumption for incineration. Small E ui ment - Miscellaneous maintenance tools. Professional Services - Outside lab work required by the NPDES discharge permit, janitorial, O & M and legal services. Communications - UPS, Federal Express, telephone. Travel - Mileage reimbursement. Adverbs - Advertising for vacant positions. Rental/Lease - Specialized maintenance equipment, copier machine. lnsurance - Property and liability insurance. Public Utilitr Service - Electric power, natural gas, potable water and ash disposal. Maintenance - Outside specialized repair services. Misceilaneous - Excise Taxes, miscellaneous charges, and training. Inter overnmental Services - Department of Ecology discharge permit fee ($48,000), lab accreditation ($500), PSAPCA fee ($1,000), and audit Fee ($4.710). Inter#und Services -Administrative overhead ($145,310) and Ground Maintenance services ($10,000). Interfund Su lies - Miscellaneous supplies, vehicle fuel. -156- P:Reports: 00Budgt:Narrative:Pub Wrks Public Works Combined Utility Fund 411 - Treatment Plant Dept, 656 Expenditure Detail Account 1998 1999 Number Description Actual Anti iai TREATMENT PLANT CONTINUED 95 Interfund rentals $2,760 98 Interfund Repairs/Maint. 1,947 594.38. 64 Equipment 31.116 TOTAL T-MENT PLANT $1.948 27 597.00. 55 Interfund transfers 834,144 TOTAL T-PLANT DEPT. UZ$&4ZI Ending Cash 46 0 COMB. UT. FUND TOTAL 511..Q7 4-0.� $3,084 1,827 10,985 $1,995,224 833-300 $2,82$,�2 2,266 430 2000 Adopted $1,800 0 47 410 $2 010.170 904,550 V-2UM 1 624,020 $11,752.310 -157- P: Reports: 00Budgt: Data: Pub Works-ComUtWater Public Works Combined Utility Operating Fund Narrative TREATMENT PLANT DIVISION -#656 - Cont'd Interfund Rom- Unit #93 rental charges. Interfund Repairs - Nothing budgeted in 2000. Dept 600 Equipment - Lab equipment ($6,750), operating equipment ($4,560), shop equipment ($8,000). Flammable storage ($1,500), new financial system ($26,600). OTHER FINANCING USES Interfund Transfers - Debt service on new plant: principal ($437,340), interest ($456,390), bond discount ($10,820). -158- P: Reports: 0OBudgt:Narrative: Pub Wrks r. V n f"'�. 189" fta/ Proiects 2000 ED 1$90 P: Reports:00Budgt: CP logo irta! Proiects Revenue 1999 2000 Revenue Adopted COMBINED 57REET CONSTRUCTlON11MPROVEMENT - FUND 112 ISTEA PROJECTS 100 Beginning Cash Balance $144,350 $140,270 Interest Earnings 1,340 5,000 Investment Market Value Change* (5,420 0 SUBTOTAL $140,270 $145,270 ARTERIAL. PROJECTS 200 Beginning Cash Balance $756,160 $887,480 Motor Vehicle Fuel Tax 277.710 284,000 Interest Earnings 6,530 8,000 Investment Market Value Change" (19,010) 0 Transfer from Combined Utility Fund #412 75.000 75.000 TOTAL REVENUE $1,096,390 $1,254,480 VEHICLE REGISTRATION- FEE PROJECTS 300 Beginning Cash Balance $726,550 $623,600 Investment Interest 46,490 40,000 Motor Vehicle Registratoin Fee Local Option 327,89fl 310.000 TOTAL REVENUE $1,100,930 $973,600 GENERAL PROJECTS 400/500 Beginning Cash Balance $408,300 $408,150 Interest Earnings 7,630 10,000 Operating Transfer from Gen. Fund #001 12,500 0 Contributions 5613030 0 TOTAL REVENUE $484,560 $418,150 FUND 112 TOTAL REVENUE $2,822,150 $2,791,500 Please see page XII for further information. Other Funds 1999 2000 Expenditures Expend. Adopted Ending Cash Balance $140,270 145 70 SUBTOTAL $140,270 $145,270 Ending Cash Balance $887,465 $189,480 Construction Projects 208.925 1 0065,000 TOTAL EXP. $1,096,390 $1,254,480 Ending Cash Balance $623,595 $133,480 Construction Projects 398,885 765,000 Transfer to Street Operating Fund #111 78,450 75,120 TOTAL EXP. $1,100,930 $973,600 Ending Cash Balance $408,150 $343,150 Construction Projects 76,410 75,000 TOTAL EXP. $484,150 $418,150 FUND 112 TOTAL EXP. $2,822,150 $2,791,500 P:Reports:00B udgt:Depts:C apProj s -159- apical Proiects Narrative COMBINED STREET CONSTRUCTION/IMPROVEMENT - FUND 112 ISTEA PROJECTS 100 The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEA funds are matched on an 82.98% federal, 17.02% (or greater) local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. ARTERIAL PROJECTS 200 Projects_ include citywide projects ($20,000), citywide signal system ($10,000), 76th Avenue West Restoration ($400,000), walkways ($100,000), rockeries/retaining walls ($535,000). VEHICLE REGISTRATION FEE PROJECTS 300 Other Funds City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Public Works Facility Bond payment transfer to Fund #111 ($75,120), Highway 99 TIB project ($600,000), pavement evalua- tion ($10,000), street surface seal program ($125,000), and traffic calming ($30,000). GENERAL PROJECTS 400 Street projects including projects funded from impact fees or part of the City's utility replacement programs. Improve- ments, based on the College Place traffic report. -160- P: Reports:00B udgt: Depts: CapProj s 1999 2000 Revenue Revenue Adopted MULTIMODAL TRANSPORTATION - FUND 113 Beginning Cash Balance $0 $48,680 FAM Grant 151,650 500,000 Federal Transit Grant 0 16,310 State Grant - T.I.B. 14,150 0 Interfund Loans Payable 52,640 0 TOTAL REVENUE $218,440 $564,990 STREET BEAUTIFICATION - FUND 114 Beginning Cash Balance $11,280 $11,850 Interest Earnings 570 500 TOTAL REVENUE $11,850 $12,350 UNDERGROUND WIRING - FUND 115 Beginning Cash Balance 90 90 TOTAL REVENUE $90 $90 BUILDING MAINTENANCE - FUND 116 Beginning Cash Balance $213,010 $218,800 Interest Earnings 12,750 8,000 Transfer from General Fund #001 150.040 50,040 TOTAL REVENUE $375,800 $276,870 -161- 1999 2000 Expenditures Expend. Adopted Ending Cash Balance $33,370 $29,990 Supplies 10 1,000 Professional Services 162,370 500,000 Travel 110 5,000 Advertising 0 1,000 Equipment 0 3,000 Miscellaneous 5,580 5,000 Transfer to General Fund #001 17,000 20,000 TOTAL EXPENDITURE $218,440 $564,990 Ending Cash Balance $11,850 $12,350 Projects 0 0 TOTAL EXPENDITURE $11,850 $12,350 Ending Cash Balance TOTAL EXPENDITURE Ending Cash Balance Construction Projects 90 90 $90 $90 $218,800 $74,800 157,000 20$ 2,040 TOTAL EXPENDITURE $375,800 $276,840 P:Reports:00Budgt:Depts: CapProjs apital Narrative MULTIMODAL TRANSPORTATION - FUND 113 Other Funds The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate the accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and development of the multimodal transportation center in Edmonds. By a Memorandum of Understanding, the City, Washing- ton State Department of Transportation, and Community Transit are jointly participating in this project. By agreement, the City is the designated lead coordinating agency during the preliminary engineering and environmental impact statement (EIS) phases. The 2000 expenditures are for completing the EIS efforts; most of the work will be performed by consultants via professionai services contracts. The entire effort has taken six years and has incurred expenditures of $3 million. STREET BEAUTIFICATION - FUND 114 In 1984 the City Council established this Fund for the purpose of providing underground sprinkler systems in the corner planters on Dayton Street, In 1987 the City Council transferred $10,000 from Council Contingency for corner parks down- town. The 1988 Budget added funds for implementation of the Centennial Downtown Beautification Improvements identified in a comprehensive plan prepared in 1987. In 1989 this Fund was used in conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. In 1994, the tree replacement and additions were performed in the downtown area as per the Edmonds Street Tree Plan with emphasis along 2nd and 3rd Avenues. No specific projects for 2000 have been outlined at this time. UNDERGROUND WIRING - FUND 115 In 1968 the City Council passed Resolution No. 195 which established a policy to make every effort to provide a budget to allow for underground existing wires_ In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. BUILDING MAINTENANCE - FUND 116 In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance and repair projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 2000 are shown in the 2000-2001 Capital Improvements Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as CIP.expenditure. -162- P: Reports:00B udgt: Dep ts: CapProj s I Pro►ects 1999 2000 Revenue Revenue Adopted PARK ACQUISITIONIIMPROVEMENT - FUND 125 Beginning Cash Balance $969,860 $1,356,800 Real Estate Tax 1/4% 750,500 700,000 Interest Earnings 13,960 40,000 Investment Market Value Change* (44,380) 0 Donations 12.180 3,000 TOTAL REVENUE SPECIAL CAPITAL - FUND 126 Beginning Cash Balance Interest Earnings Real Estate Tax 1/4% Leases TOTAL REVENUE HUD BLOCK GRANT -FUND 191 Beginning Cash Balance HUD -Block Grant $1,702,120 $2,099,800 $143,670 $490,750 17,500 30,000 750,500 700,000 7,950 0 Other Funds -- 1999 2000 Expenditures Expend. Adopted Ending Cash Balance $1,356,800 $614,300 Supplies 0 500 Professional Services 0 5,000 Construction Projects 325,320 1,455,000 Land 0 5,000 Interfund Services 20.000 20,000 TOTAL EXPENDITURE Ending Cash Balance Debt Service Miscellaneous Transfer to St. Fund #111 $1,702,120 $2,099,800 $490,750 $661,190 427,900 424,980 070 0 0 13�0 TOTAL $919,620 $1,220,750 EXPENDITURE $919,620 $1,220,750 $0 $0 Ending Cash Balance $0 $0 75.000 0 Interfund Loan Repayment 75.000 0 TOTAL REVENUE $75,000 $0 TOTAL EXP. $75,000 $0 * Please see page XII for further information. P:Reports: 00Budgt:Depts:CapProjs -163- Other Narrative PARK AC UISITIONIIMPROVEMENT - FUND 125 al rants, contributions from developers and carryover from ' and is for acquisition, renovation and development of paoc sites to maintain an adequate amount of parks an open This f space in the City. The 1/4% real estate sales tax, state and 9 are shown below and in the 2000-2001 Capital Improvement from previous years are the revenue sources for the Fur200020,000 to land scope the corner parks will be expended P interfund services in 2000. Proposed project details or Program: $2000 CivicCtr. Complexlmprovemts. $40,000 20,000 Brackett s1 anding improvements $10,000 3,000 Sierra Park Improvements AndersonCenterFietd[Ceurtyard 40,000 Upgrade Sports Field Upg miscellaneous Small Projects 10.000 YackettsPaolimprovement&MP Pool it 30,000 Bike Path Improvements 15,000 1,000,000 Marina Beach lmproven 21r. -9 000 130 000 Citywide provements Centralized.Wig ationSystem 10,000 WaterfrantBulkheads Comprehensive Plan 40,000 Union Oil Marsh Pine Ridge Parklmpy Improvements 10,000 City park Improvements 40,000 9,000 Aquatic/Rec. Study 15,000 10,000 Maplewood ParkPla ground Map 15,000 5 000' Miscellaneous Paving MeadowdateClubhouseRenovation 1,000 BeautifyCi�idelSr.Ctr.Treescape Transfer Ou VCorne r Parks 20,000 Land Acquisition Seaview Park improvements 5,000 for acquisition is derived from accumulated interest earnings. * Note: City's matching amount property SPECIAL CAPITAL - FUND 126 and facilitate the Budget to simplify The Special Capital Fund was established as part of the Edmonds 1958 al Centinger Department, Operations Plan- City purchase and renovation of the Edmonds Financial CAdrrIE B Administrative Services Dap uses operations of accounting for P Mayor's office, Council, Personne , City government functions, includingnt and Fire Administration. The En ineering and Administrative divisions of the Developbase and enov epartme Wing,9ation costs were funded primarily by a 5 Gity purchased the building in 1995 for $4.3 million. The pur ear -end 1998 and the debt service will be funded million councllmanic bond. The bond proceeds were fully expended by Y by the 114% Real Estate Excise Tax plus interest earnings. UL BLdCK GRANT - FUND 191 Fund s will be used for ADA accessibility awarded through the Community Development Block fund Program. There are no scheduled projects for 2000. r: FwF­..00Budet:Depts:CapProjs -164- Revenue 1999 2000 - Revenue Adopted Expenditures CAPITAL IMPROVEMENTS .FUND 325 Beginning Cash Balance LID Bond Proceeds Receivable $1,850 $2,708,260 Interest Earnings 2,635,850 0 Transfer from Cumulative Resrv. Fund #002 2,170 81,250 and Combined Utility Fund #411 150,020 0 TOTAL REVENUE $2,908,260 $2,789,510 PUBLIC SAFETY BUILDING CONSTRUCTION - FUNO 326 Beginning Cash Balance Real Property Taxes $6,435,430 $2,744,400 Interest Earnings 700,000 721,250 Investment Market Value Chang e• 374,930 135,000 Land Sale 4,870 0 0 180 000 TOTAL REVENUE $7,515,230 $3,780,650 COMBINED UTILITY CONSTRUCTIDNIIMPRDVEMENT _FUND 412 WATER PROJECTS 100 Beginning Cash Balance Interest Earnings $79,150 7$883,840 Transfer from Combined ,10 90,000 Utility Fund #411 500,000 0 SUBTOTAL $1,336,340 $973,840 DRAINAGE PROJECTS 200 Beginning Cash Balance Transfer from Combined Utility Fund #411 Investment Interest SUBTOTAL $386,090 $556,900 500,000 500,000 99,810 10.000 $985,900 $1,066,900 " Please see page XII for further information. Ending Cash Balance Construction Project Other Funds 1999 2000 Expend. Adopted $2,708,260 $111,510 20_� 2 678.000 TOTAL EXPENDITURE $2,908,260 $2,789,510 Ending Cash Balance Equipment $2,744.400 $535,040 L Land 5,350 20,000 Debt Issue Casts 489,260 0 Public Safety Building Proj. 1996 Bonds 3,559,820 2,420,360 - Principal 1996 Bonds - Interest 200,000 296,250 Interfund Transfer for 1% Arts 50 40 9 000 1400 .000 TOTAL EXPEND. $7,515,230 $3,780,650 Ending Cash Balance Construction Projects Transfer to Const,llmprv. Fund #112 SUBTOTAL Ending Cash Balance Construction Projects SUBTOTAL $883,840 $303,840 377,500 595,000 75.000 75.000 $1,336,340 $973,840 $556,900 $346,360 429,000 68�0 $985,900 $1,066,900 -165- P: Reports: 00Budgt: Depts: CapProjs nfhar Narrative CAPITAL IMPROVEMENTS - FUND 325 L.I.D. projects are proposed for 2000 (215 and 216). PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326 In May, 1996, the citizens of Edmonds overwhelmingly approved a $9.275 million public safety bond issue. The proceeds from this bond issue will Centerused tccampus, and to reo construct a new placeFire Statiolnd#16 oning on ta yethe lto be determined site. Center campus, replace Fire Station #17 at the C This Special Fund was establisheas part of thnew facilitiese Mlost Of the OonstrucperatingtionBudget dget wfacilitate spentthe in 1999.accounting Property tax developing and constructing these revenues from the special voted levy will be directly deposited into this fund for paying the annual debt payment on the Special Bond Issue. COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 Project details for 2000 are shown in the 2000 - 2001 Capital Improvements Program. Replacement Program projects are identified in the 1995 Water Comprehensive Plan. Projects involve replacement of corroded and undersized lines throughout the City. DRAINAGE PROJECTS 200 s. Project Funds generally for projects identified in the storm drrai P fay to Perr nvillle Creek s a projectdies and documented rto design stream details for 2000 are shown in the 2000 - 2001 Capital improvementspark. Meadowdale improvements are projects improvements to stabilize the creek channel in Southwest County identified in the Meadowdale drainage investigation project. P: Reports:00Budgt: Depts: CapProjs -166- W,WanitalProjeCts Other Funds Revenue 1999 Revenue 2000 Adopted Expenditures 1999 2000 Expend. Adopted COMBINED UTII I-ry COFVSTRUCTIONIIMPROVEMENT -FUND 412 SEWER PROJECTS 300 Beginning Cash Balance Transfer from Combined $90,000 ($11,540) Ending Cash Balance ($11,540) Utility Fund #411 Q 50[7� Projects 101.540 - $3,460 _ 485.000 SUBTOTAL $90,000 $488,460 SUBTOTAL $90,000 $488,460 TREATMENT PLANT PROJECT - FUND 400 Capital Contributions 5 000 Projects L0 5 000 SUBTOTAL Lo Aim TOTAL EXPEND. t0 11M TOTAL FUND 412 REVENUE $2,412,240 $2,534,200 TOTAL EXPEND. $2,412,240 $2,534,200 COMBINED UTILITv BOND RESERVE - FUND 413 Beginning Cash Balance $2,137400 $1,734,500 Transfer from Combined Utility Ending Cash Balance $1,734,500 $1,723,870 Operating Fund #411 1 468 010 1 61498 0 Debt Service: Principal Interest 1,220,000 1,015,000 650.9^i0 5II` } 0 TOTAL REVENUE $3,605,410 $3,349,480 TOTAL EXPEND. $3,605,410 $3,349,480 CAPITAL IMPROVEMENTS RESERVE - EUND 414 Beginning Cash Balance $1,160,650 Intergovernmental 583600 $1, Ending Cash Balance $1,322,000 $1,315,000 Interest Earnings ,,000 115,210 Investment Market Value Change* 6 00,000 00 58,000 Construction Projects 499.230 66 00 (14,230) DOE Grant 0 24 000 0 TOTAL REVENUE $1,821,230 $1,980,000 TOTAL EXPEND. $1,821,230 $1,980,000 * Please see page XII for further information. -167- P: Reports: 00Budgt:Depts: CapProj s Narrative COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 SEWER PROJECTS 300 Funds generally for projects identified in comprehensive plans and documented problems. COMBINED UTILITY CONSTRUCTIONIIMPROVEMENT - FUND 412 TREATMENT PLANT PROJECT 400 Rehabilitation of the old Lake Ballinger Pump Station meter ($5,000). COMBINED UTILITY BOND RESERVE - FUND 413 The Bond Cash Reserve Fund was established to reserve funds to cover the 1992 water/sewer refunding bond, 1993 water/sewer refunding bond, and 1998 water/sewer refunding bond issue payments. Funds are transferred from water and sewer operations (Fund 411) to pay principal and interest due on the 1992, 1993 and 1998 bond issues, annual bond reserve for discounts on the 1977, 1988 and 1992 and 1993 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues. Principal balance on 1992 issue as of January 1, 2000 - $6,825,000 Principal balance on 1993 issue as of January 1, 2000 - $1,875,000 Principal balance on 1998 issue as of January 1, 2000 - $2,350,000 CAPITAL IMPROVEMENTS RESERVE - FUND 414 The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treat- ment, Disposal and Transport Services and, among the City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer District and Shoreline Wastewater Management District. The minimum amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and operation costs. All King County capital contributions have been placed in this account to meet the arbitrator's requirements that a portion of the "swap" payment be used for capital projects. -168- P:Reports: 00Budgt:Depts:CapProjs 0000 :0 000000000000 ca Ooo -:a: 0O0 o O .0: 0 000 :o 000 O 0 W o o :0 O Lr O aO O N ^ =.N': d LO ON a 0000 p O O O O O O o o O o o 000 •:-O 00000000000 :0: 0 0Oo o: OOMOO OOOOO 0 N o6Lo U5rl- oh0000 w c O N LO O N 00 00 O p O LO ao O N a 000o q: 00000000O000 0 0 0 0 o O 0 0 0 00 O - �NNo u"): lOOI-4 -4m O ;ZiOcy� Lr rs- �600N -+ : a rn r` r, .cu: rn m m b a 0000 .o: 00000000O000 :o: 000 0000000 :o: 0 0O0 0000000 -O W CT o� O d Lr O L C1 O N :N: O Ol 0 LLI 0) LOd -i iN: 0 m 0 .Q :Ci : O: C CQ:O'-.:3-.O. 0: 0 :a:-O::0 :0: 0 lb:a. c :0. 0; C> 0. Q: o. 0: 00 J C]• 4 Q' o:d D SJ:C}...:�O.G� o ;o::Q O O. N a o;•O C: :-D' ;O: N 'c4;.a::o• C�: C�1: C7 .::: 00: t?} ;iti•:tcr-4? 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Gx% U_ Cn (n d, c F- H a) W W T O O = r+ a) Q. a U N U > 0 Z J LL a) Z Cn n * z F- cn -0 a w ZO~¢ Up4? C) Z_ W W T J w < < 0 00 5C) o CL a)LL. O O pCl) p m Y w~C) Y Q n= p o¢ w¢* O LLB tY]20 N l0 L[) O Ln N i r+ O N M N n,V ED.Ir L tossary of Terms ACCOUNTING SYSTEM The total set of records and procedures used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS Refers to the accounting of revenues and expenditures on the basis of when they are incurred or committed, rather than when they are made or received. APPROPRIATION Legal authorization, adopted annually, by the legislative body (City Council) to make expenditures and obligate money for specific purposes. An appropriation is limited in the amount and the period of time in which it may be expended. ASSESSED VALUATION A determination of the value of real or personal property as a basis for levying taxes. BARS Budgeting, Accounting and Reporting System. Refers to the accounting rules established by the State Auditor's office. BEGINNING FUND BALANCE An account used to record estimated and actual resources available for expenditure in one fiscal year because of revenues collected in excess of the budget and/or under - expenditure of the budget. BENEFITS The City provided employee benefits such as retirement, worker's compensation, life insurance, medical insurance and dental insurance. BOND A certificate obligating the payment of a specified sum of money which includes the principal or face value, plus interest, to be computed at a specified rate on a specified date or dates in the future or the maturity date(s). BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed revenue, or means of financing the expenditures. BUDGETARY BASIS This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: cash, modified accrual, or accrual. CAPITAL IMPROVEMENT PLAN CIP A plan which prioritized and schedules proposed capital construction projects and major equipment acquisition: CAPITAL PROJECTS Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. CAPITAL PROJECT CONSTRUCTION FUNDS A type of fund which accounts for major general government construction projects financed by long-term general obligations or other financing. P:Reports: 00Budgt:Depts: Gloss lossaru of Terms CASH BASIS ACCOUNTING The method of accounting where revenues are recorded when re- ceived and expenditures are recorded when paid. COUNCILMANIC BONDS Intermediate to long-term debt instruments issued by City Council autho- rization. By state law, the maximum amount of councilmanic bonds which may be sold is equal to 1.5 percent of the City's assessed valuation. DEBT SERVICE The process of accumulating resources for and making payment of long-term debt principal and interest. DEPARTMENT An organizational or budgetary unit which may be found within City funds. Each department serves a specific function as a distinct organizational unit of government, having budget accountability. An example is the Finance Department within the General Fund. ENCUMBRANCE The commitment of funds for goods or services that are chargeable to an appro- priation unit and for which all or a part of the appropriation unit is reserved. ENTERPRISE FUNDS A type of proprietary fund which contains activities which are operated in a manner similar to private businesses. In Edmonds the Enterprise Funds account for the City's utilities. EXPENDITURE An outlay of current resources for goods and services. Expenditures reduce the remaining budget authorization (appropriation) available. FUND Governmental accounting systems are organized and operated on a fund basis. A fund is an independent financial and accounting entity with a self -balancing set of accounts in which financial transactions relating to revenues, expenditures, assets and liabilities are recorded. Funds are estab- lished to account for the use of restricted revenue sources and to carry on specific activities or pursue specific objectives. Funds may be established by State constitution, State statute, or City ordinances. FUND BALANCE Fund equity (the difference between revenue and expenditures) in a given account- ing period. In the budget, part of fund balance may be designated and appropriated as a resource to support the fund expenditures. GENERAL FUND The fund used to account for the receipt and expenditure of general governmental revenues such as taxes, fees for service and state -shared revenues that are not earmarked for specific functions. The general fund accounts for services customarily provided by general purpose local governments, including fire and police protection, park and recreation facilities, land use planning and the administrative and support services associated with these activities. P: Reports:00B udgt: D ep ts: Gloss GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the issuing government are pledged. GRANTS A contribution of assets (usually cash) by one governmental unit or other organization to be used or spent for a specified purpose, activity, or facility. Typically, these contributions are made to local governments from the State and Federal governments. INTEREMaTRANSFERS Amounts transferred from one City fund to another. INTERGOVERNMENTAL Referring to activities or transactions (contracts, grants etc.) occurring between government jurisdictions (e.g., cities and counties) such as "intergovernmental revenue." INTERNAL SERVICE FUNDS A type of proprietary fund which accounts for the goods and services which are provided as internal services of the City; includes equipment rental. LEOFF Law enforcement officers and firefighters retirement system. LEVY RATE The rate at which taxes, special assessments or service charges are imposed. For example, the real and personal property tax levy is the rate at which property is taxed pet $1,000 assessed valuation. LICENSES AND PERMITS Charges for the issuance of licenses and permits. Licenses are required by municipalities for selected trades, occupations and other activities for regulatory purposes. Per- mits are issues to aid regulation of new business activities. MODIFIED ACCRUAL ACCOUNTING A basis of accounting in which expenditures are accrued but revenues are accounted for on a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are "measurable" and "available for expenditure." NON -DEPARTMENTAL The department designation assigned to budgets that provide for perfor- mance of work or purchase of goods that cross or transcend departmental lines. OBJECT OF EXPENDITURE The budget accounting term for the previously used "line item" budget level. The lowest level of detail used in the budget to designate the item or service to be purchased or obtained as the result of an expenditure, e.g., postage, printing, etc. (i.e., the budget hierarchy is: Fund, Department, Program, Object/Line Item). PERS Public Employees Retirement System. P: Reports:00Budgt: Depts: Gloss PRELIMIN Y BUDGET The recommended and unapproved City budget submitted to the City Council and public by November 1. PROGRAM The State's Budgeting, Accounting and Reporting System (BARS) requires that a uniform system of classification be used by government entities. It is a level of detail used in the budget to classify expenditures according to the type of function or activity they support, e.g., administration, treasury, security of person and property, etc. (i.e., the budget hierarchy is: Fund, Department, Program Object/Line Item). PROPRIETARY FUND A fund used to account for operations that are financed and operating in a manner similar to business enterprises. Such a fund is established as a self-supporting operation with revenues provided principally from fees, charges or contracts for services. REGULAR LEVY The portion of the property tax which supports the General Fund. RESERVE A segregation of assets to provide for future use toward a specific purpose. RESOURCES The dollars available for appropriation, including estimated revenues, interfund transfers and in some cases, a beginning fund balance. REVENUE Income received by the City to support programs or services to the community. In in- cludes such items as taxes, fees, user charges, fines, forfeits, interest income and miscellaneous revenue. REVENUE BONS Long term debt instruments. They are issued based on future anticipation of specific revenue resources. SPECIAL LEVY Separate property tax levies authorized by the voters for specific purposes. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. TAX BASE The wealth of the community available to be taxed by various forms of City taxes. Com- monly thought of as the assessed value of the community. TRUST AND AGENCY FUNDS A type of fiduciary fund which accounts for funds held by the City as a trustee. 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