2001 Final Budget2001
F I N A L
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Anneal
Budget
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City of
Edmonds,
Washington
GARY HAAKENSON MAYOR
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2001
F I N A L
'Annual
'* Budget
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City of
Edmonds`,
Washington
121 5tli Avemie North
425- (71-0240
GARY HAAKEN5ON, MAYOR_
pre.linred by
Administrative Services l)epjkrt,,je,at
For HNOIl yei3r Al"I'ary 1 to Decemidwr 31, 2001
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OMEMORANDUM
Date: January 30, 2001
To: City Council
Citizens of Edmonds
From: Mayor Gary Haakenson
Subject: 2001 Adopted Budget
Overview
In the 2000 budget process, the City was faced with uncertainty regarding the outcome of
Initiative 695. For 2001, we are once again faced with uncertainty in the form of Initiative 722,
which calls for refunding all revenue increases adopted from June through December 1999 and
limits future property tax increases to the lower of the Implicit Price Deflator or two percent.
This initiative was approved by a majority of Washington voters in November and was
immediately enjoined from implementation by the Thurston County Superior Court.
The proliferation of tax and revenue limitation initiatives that the State has seen the past two
years indicates a frustration on the part of taxpayers who feel they are overtaxed and uninformed
about the services provided by their State and local governments. In the spirit of the message
being sent to government, the 2001 Adopted Budget does not contain a property tax increase or
any new revenue sources for the City of Edmonds.
Highlights of 2000
Many positive events occurred during 2000 that have resulted in a vastly improved revenue
stream and ending cash balance available for programming into the 2001 budget. Sales tax
revenues have exceeded our projections based primarily on the strength of car sales from our
local dealerships. No doubt many of these sales were directly related to the reduction in vehicle
licensing fees adopted by the legislature in response to Initiative 695. Building and permitting
fees have reached record high levels based on several apartment and office building construction
projects. In addition, the City of Edmonds received approximately $900,000 from the State in the
form of final motor vehicle excise tax (MVET) and sales tax equalization payments as well as
back funding for the loss of these revenue sources.
The combination of improved sales tax and building permit activity as well as State funding has
contributed over $1.6 million in unanticipated revenues to the City's General Fund coffers during
2000. Additionally, many vacant staff positions were left unfilled throughout the year pending
the outcome of 1-695 and potential budget reductions that plight have been necessitated by the
initiative's impact. in one department, a 50-percent turnover rate occurred, which generated
City of Edmonds 03 Mayor's Office
significant salary and benefit savings. Overall salary and benefit savings throughout the General
Fund contributed approximately 87 percent of the 500,000 unexpended budget that flowed
through to the ending cash balance. In order to maintain current service levels, the vacant
positions have now been filled, The combination of unanticipated revenues and unexpended
2000 budget added approximately $2.1 million to the projected ending cash balance of $700,000,
for a total balance available for reprogramming of $2.8 million, This is a significant ending cash
balance; however, I need to point out that the City does not anticipate receiving significant State
support for lost MVET in the future and the extreme employee turnover rate experienced in 2000
has not occurred in the past and is not assumed to occur in the future.
The Puget Sound economy remained strong throughout the year of 2000 but some signs of a
slowing in the economy are becoming evident in the form of continuing layoffs at Boeing,
Microsoft's ongoing legal difficulties, and the failure of many dot corns within the area. While
economists are not suggesting an imminent recession, we should anticipate that the City's
revenue growth will likely not continue at the robust pace that we have enjoyed this past year.
Budget Approach
One of the difficulties we have encountered in past years' budget processes was understanding
the numbers in the initial department requests. Some departments included an inflation factor
while others did not. In order to ensure that each department began on an even playing i d, this
year I instituted an approach whereby the finance office calculated beginning baseline budgets
for each program. These baseline figures consist of the 2000 approved departmental budgets
adjusted to exclude any one -time -only expenditures. Salary and benefit figures were calculated
by the finance office and incorporated cost -of -living increases as outlined by the City's collective
bargaining agreements. No other inflationary increases were calculated for non -personnel
expenditures.
Ideally, each department should be able to continue service delivery within these confines in
light of the City's revenue limitations. in practice, this will not prove tb be the case. In order to
highlight the cost -drivers within each City department and program area, I instructed the City's
directors and managers to carefully evaluate the baseline budgets prepared for them. Any
expenditure category that was determined by staff to be insufficient for the provision of current
service levels required the preparation of a "decision package." These decision packages outlined
the type of increase requested, identified the program requiring the increase, and provided
justification for the requested increase. Most departments submitted multiple, prioritized
decision packages for consideration.
This approach proved quite helpful during our department meetings with the Budget Review
Committee. This group consisted of myself, Councilmembers Dave Orvis and Lora Petso,
Administrative Services Director Peggy Hetzler, Assistant Director Doug Farmen, Human
Resources Director Brent Hunter, and Community Services Director Stephen Clifton. The
Committee interviewed each department director and manager and evaluated the requested
decision packages in considerable detail. The 2001 Adopted Budget has undergone the most
intense scrutiny by a Budget Review Committee since I have been a member of the City Council.
I am hopeful this new approach provided the Council with a clear picture of the factors that
influence the increases built into the final budget as well as a confidence level that all cost
increases are necessary in order to maintain the service levels that our citizens expect.
Revenues — General Fund
General Fund revenues for 2001 are presented in detail on page 1 under the General Fund
revenue tab. For the coming year, total General Fund revenues of $22.1 million are projected,
representing a five -percent decrease from 2000 revenues. In short, the major changes are:
Revenue Category
Reason For ChanLe
Increase over 2000
Property Tax
No levy increase assumed;
$131,000
$65,000 included for new
construction; balance of $66K
relates to delinquent receipts
EMS Property Tax
No levy increase assumed;
$62,565
$14,000 included for new
construction; balance of $49K
relates to delinquent receipts
Sales Tax
Small decline expected due to
$(29,500)
slow down in economy
Utility Taxes
2.6% overall increase
$76,715
Intergovernmental
Loss of MVET — 2001 backfill
$(948,000)
funding received in 2000
Police Services
Expiration of COPS Grant
$ 150,000
Building Services
Based on anticipated decline
$(274,000)
_
in building activity
Fines/Forfeitures
Expected to decline due to
$(41,000)
2000 amnesty receipts
All Other Revenues
$25,825
1Vel Change in Revenues
_
.S(I,I72,Z10)
Expenditures - General Fund
Departmental baseline budget submissions for 2001 total $21.8 million; decision packages in the
amount of $1.4 million have been submitted for consideration bringing total requested
expenditures for 2001 to $23.2 million. This represents a six -percent increase over the 2000
actual expenditures. Significant items within the adopted budget are outlined below.
Sieniffeant items contained within the overall 60/n ineren.cP nrw
Fire De artment Training Officer Overtime
$ 41,040
Fire Replacement Fund Transfer
50,000
Building Maintenance Debt Service
45,000
Paramedic Funding in Fire Department
200,000
Medic 7 Contract Increase
14,000
Sno-Isle Contract Increase
L 149,000
Public Defender Services
15,000
Increased Litigation Fees
20,000
Technology Projects
101,100
Civil Service and Labor Negotiations Costs
31,600
Building Department Truck
19,000
Endangered Species Act Costs
95,000
Parks/Recreation Truck
30,000
Parks/Recreation Baseline Adjustments
58,180
Suppression/EMS Baseline Adjustments
81,460
Police Baseline Adjustments
11,970
Police Equipment
9,460
Other Baseline Increases
428,190
Total Additional Expenditures lbr,2001
31,400,000
With General Fund revenues projected at $22.1 million, the City will require $1.1 million of
ending cash in order to balance the budget. Fortunately, cash available for reprogramming into
2001 is estimated at $2.8 million.
Five -Year General Outlook
While the projected carryforward of $2.8 million is sufficient to balance the budget for next year,
we must be mindful that cash carryforward is an accumulation of savings from past years'
budgets that will be depleted in the short term. To highlight this, I have included a five-year
forecast (Attachment 1) reflecting the growing gap between annual revenue and expenditure
growth. This forecast incorporates a three -percent property tax increase for each year beginning
in 2002.
A fundamental assumption contained within the forecast is that the City of Edmonds will join the
Sno-Isle Regional Library District through annexation during 2002. Options for providing
ongoing stable funding for the Edmonds library have been discussed at length during the year
and I am proposing that we seek annexation as the most viable means of ensuring the future of
the Edmonds library.
The forecast assumes healthy revenue growth of four percent and expenditure growth
containment at five percent. These assumptions are optimistic and do not include any provision
for identified but as yet unfunded maintenance needs for both the City's buildings and street
overlays. Please keep this in mind as you observe the growing gap between annual revenues and
expenditures that begins in 2003 and the decline in the ending available cash.
In short, we must look beyond the 2001 budget process in order to plan prudently for the City's
financial future.
Supplemental Information — General Fund
Supplemental schedules providing detailed information are included in the Final Budget in the
Exhibits section.
Other Funds
In past years, the budget has focused on the General Fund almost to the exclusion of the City's
other major operating funds. During this year, staff has made numerous presentations to the
Council and Council committees regarding the need for increased funding for the Street Fund as
well as rate increases for sewer and stormwater within the Combined Utility Fund. In late
December 2000, the City Council approved an ordinance that provides for sewer rate increases
for 2001 and 2002. These increases are not included in the Final Budget document because the
rate increases were approved separately from the ordinance approving the 2001 Final Budget.
Within the Exhibit section of the Adopted Budget, you will find five-year forecasts for the City's
other major funds.
Conclusion
I would like to recognize Councilmembers Orvis and Petso for the long hours and dedication they
brought to the development of the Final 2001 Budget for the City of Edmonds.
Attachment 1
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able of Contents
Topic
Page Number
Listingof Officials.................................................................................................................... I
Boards and Commissions........................................................................................................ II
BudgetOrdinance ...................... ............................................................................................ III
BudgetSummary................................................................................................................. VII
Readers Guide to the Budget.............................................................................................. VIII
BudgetProcess.................................................................................................................... XII
FundListing........................................................................................................................ XIII
General Fund Revenue............................................................................................................. I
General Fund Expenditure Summary........................................................................................ 6
LEGISLATIVE 100
Expenditure Summary.....................................................................................................7
Administration................................................................................................................. 8
Community Request Grants Fund 019..........................................................................10
ContingencyFund 119..................................................................................................10
MAYOR'S OFFICE 200
Expenditure Summary .............................
Administration .........................................
Human Resources ...................................
Municipal Court ......................................
City Enterprise Fund 128 ........................
Self Insurance Medical Fund 520 ............
Sister City Commission Fund 623 ...........
............................................................12
..................................................................13
..................................................................13
..................................................................15
..........................................I.......................19
........................................................I.........19
..................................................................19
ADMINISTRATIVE SERVICES 300
Expenditure Summary................................................................................................... 21
Administration............................................................................................................... 22
FinancialServices.......................................................................................................... 22
InformationServices.....................................................................................................24
CityClerk...................................................................................................................... 26
CityAttorney................................................................................................................ 28
Non-Departmental........................................................................................................ 3 0
P: Reports:01 Budgt:TabOfCon
able of Contents
Topic
Page Number
ADMINISTRATIVE SERVICES 300 - Cont'd.
Cumulative Reserve/General Fund 002......................................................................... 34
Emergency Financial Reserve Fund 006 ............... ..............,..... 34
Travel/Training & Equipment Fund 008....................................................................... 34
LEOFF — Medical Insurance Reserve Fund 009........................................................... 34
Hotel/Motel Tax Fund 120 ..............................
Employee Parking Permit Fund 121............................................................................. 36
SpecialLibrary Fund 621.............................................................................................. 36
POLICE 400
ExpenditureSummary................................................................................................... 38
Administration........................... .................................................................................... 39
RecordsManagement................................................................................................... 41
Investigation.................................................................................................................. 41
Patrol............................................................................................................................. 43
SpecialOperations........................................................................................................45
K-9 Unit........................................................................................................................ 45
CrimePrevention.......................................................................................................... 47
YouthServices.............................................................................................................. 47
Training........ ................................................................................................................ ..49
Ordinance Enforcement................................................................................................ 49
Traffic............................................................................................................................ 51
PropertyManagement................................................................................................... 53
ReserveUnit................................................................................................................. 53
Security......................................................................................... ............................ 55
Criminal Justice Activity Fund 007............................................................................... 57
DrugEnforcement Fund 104........................................................................................ 65
FIRE 500
Expenditure Summary ...........................
Administration .......................................
Fire Suppression ....................................
Fire Prevention & Investigation ............
Training.................................................
Reserves ................................................
Emergency Medical Service ..................
Fire Apparatus Reserve Fund 005
Fire Dnnntinnc Fend 1'11
........................................................................ 69
........................................................................ 70
........................................................................ 70
........................................................................ 72
........................................................................ 76
........................................................................ 76
........................................................................ 78
............................ 84
............................ 84
P: Reports:01 Budgt:TabOfCon
able of Contents
Topic
Firemen's Pension Fund 617 .................
COMMUNITY SERVICES 600
Administration ...........................................
Page Number
.................................................................. 84
.............................................................. 86
DEVELOPMENT SERVICES 600
ExpenditureSummary................................................................................................... 88
Administration............................................................................................................... 89
Planning........................................................................................................................ 91
Building Inspection............................................................................... .
Engineering......................................................................................
Off -Street Parking Fund 124.......................................................................................... 97
PARKS AND RECREATION 600
ExpenditureSummary............................................................................... .
Administration....................... ...................................................................................... 100
Recreation Services ...........................
ParksMaintenance......................................................................................................104
Municipal Arts/Public Arts Acquisition Fund 117......................................... .... .106
Memorial Tree Fund 118 .................
Edmonds Youth Scholarship Fund 122.......................................................................108
Tourism Promotional (Arts Commission) Fund 123.................................................... 108
GiftsCatalog Fund 127...............................................................................................108
Cemetery Improvement Fund 130...............................................
Cemetery Maintenance Trust Fund 610.............................................................. .... 110
PUBLIC WORKS 600
ExpenditureSummary................................................................................................. 112
Administration............................................................................................................. 113
Facilities Maintenance ........................ .
StreetFund 111........................................................................................................... 117
CombinedUtility Fund 411.........................................................................................125
DrainageDivision.................................................................................................127
WaterDivision......................................................................................................133
SewerDivision.......................................................................................................137
P: Reports: 01 Budgt: TabOfCon
able of Contents
Topic
Page Number
TreatmentPlant Division............................................................................................ 147
EquipmentRental Fund 511........................................................................................141
CAPITAL PROJECTS 600
Combined Street Construction/Improvement Fund 112.............................................151
Multimodal Transportation Fund 113.........................................................................153
Street Beautification Fund 114...................................................................................153
Underground Wiring Fund 115...................................................................................153
Building Maintenance Fund 116.................................................................................153
Park Acquisition/Improvement Fund 125...................................................................155
SpecialCapital Fund 126............................................................................................155
HUDBlock Grant Fund 191.......................................................................................155
Capital Improvement Fund 325..................................................................................155
Public Safety Building Construction Fund 326...........................................................157
Combined Utility Construction/Improvement Fund 412.............................................157
Combined Utility Bond Reserve Fund 413.................................................................159
Capital Improvements Reserve Fund 414...................................................................159
APPENDIX
Glossary of Terms
P:Reports:01 Budgt: TabOfCon
L.,
itv of Edmonds
Development
Services
Organization Chart
Electorate
Council
Mayor
Municipal
Court
Court
Administrator
Community
Services
• CIP Admin.
• Special Assist.
to Mayor_
• Community
Relations
• Special Projects
Coordination
I ' IN
\
Public
Works
Administrative
Services
• Accounting
• Info. Services
• City Clerk
Human
Resources
• Employment
• Training/Dev.
• Labor Relations
• Salary/Benefit
Administration
• Civil Servicef
Disability Board
• Self -Ins. Med. Plan
Parks and ' I Police ' I Fire
Recreation Department Department
• Planning • Facilities • Parks Maintenance • Investigation • Suppression
• Building • Streets • Recreation • Patrol • Prevention
• Engineering • Water and Sewer • Cultural Arts • Other Services • Emerg.Med.Serv.
• Permits • Equipment Rental • Cemetery
• Treatment Plant
Note: All eight Directors report to the Mayor. Community Services, Administrative Services, and Human Resources provide
support to all other departments as well as the community. Budgets for Mayor's Administration, Human Resources, and
Municipal Court are reported in the Mayor's section of the budget.
P:Reports:01 Budgt:OrgChrts: Ci ty
109 0
c. 1$
fficials List
Elected
Mayor
City Council President
City Council
Appointed
Administrative Services Director
Community Services Director
Development Services Director
Fire Chief
Human Resources Director
Parks and Recreation Director
Acting Police Chief
Public Works Director
City Clerk
City Engineer
Planning Manager
Wastewater Treatment Plant Manager
..................................... ..... GARY HAAKENSON
............................ I ....... .............. DAVE EARLING
.......................... ............................ CHRIS DAVIS
RICHARD MARIN
TOM MILLER
DAVID ORVIS
LORA PETSO
MICHAEL PLUNKETT
...... ........................................... PEGGY HETZLER
............................................STEPHEN CLIFTON
..............................................DUANE BOWMAN
......................................,,...........TOM TOMBERG
............................. I ................... BRENT HUNTER
................................ I ............... ARVILLA OHLDE
....................................................... GREG WEAN
.....................................................NOEL MILLER
................................................,...SANDY CHASE
........ ................... I ......... I ............. DAVID GEBERT
....... .................................................ROB CHAVE
........... ........................................... STEVE KOHO
P:Reports:01 Budgt:Depts:Officials
-I-
oards and Commissions
Architectural Design Board
Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four
years. Meets first and third Wednesdays at 7:00 p.m.
Library Board
Members appointed by the Mayor. Term length is five years. Meets the third Monday of every other
month at 7:00 p.m.
Arts Commission
Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four
years. Meets first Mondays of the month at 6:00 p.m.
Paid Firefighters Pension Board
The Mayor, City Clerk, and Administrative Services Director serve as permanent members of this
board with two, regularly -employed firefighters. Firefighters are elected for two-year terms by secret
ballot of their peers.
Cemetery Board
Members appointed by the Mayor. Four-year term length. Meets third -Thursdays at 4:00 p.m.
Planning Board
Members appointed by the Mayor, subject to confirmation by the City Council. Term length is four
years. Meets second and fourth Wednesdays at 7:00 p.m.
Civil Service Commission
Members appointed by the Mayor. Six -year term length. Meets first -Mondays at 7:00 p.m.
Sister City Commission
Members appointed by the Mayor, subject to City Council confirmation. Term length is three years.
Meets fourth -Mondays at 7:00 p.m.
Disability Board
The Board includes two City Council members appointed by the Mayor; one firefighter elected by the
Fire Department; one law enforcement officer elected by the Police Department; and one Edmonds
resident appointed by the other four Boardmembers. Meets third -Thursdays at 8:00 a.m.
-II-
P: Reports: 01 Budgt:Depts:Boards
ORDINANCE NO. 3336
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, RELATING TO THE BUDGET FOR FISCAL
YEAR COMMENCING JANUARY 1, 2001, PROVIDING FOR
MONTHLY REVENUE REPORTS AND FIXING A TIME
WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, on or before the first business day in the third month prior to the
beginning of the fiscal year of 2001, the City Clerk submitted to the Mayor the estimates of
revenues and expenditures for the next fiscal year as required by law; and,
WHEREAS, the Mayor reviewed the estimates and made such revisions and/or
additions as deemed advisable and prior to sixty days before January 1, 2001, filed the said
revised preliminary budget with the City Clerk together with a budget message, as
recommendation for the final budget, and
WHEREAS, the City Clerk provided sufficient copies of such preliminary budget
and budget message to meet the reasonable demands of taxpayers therefore and published and
posted notice of filing and the availability of said preliminary budget together with the date of a
pubic hearing for the purpose of fixing a final budget, all as required by the law, and
WHEREAS, the City Council scheduled hearings on the preliminary budget for
the purpose of providing information regarding estimates and programs, and
WHEREAS, the City Council did meet on October 24, 2000 which was on or
before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for
the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for
or against any part of said budget, and
WHEREAS, following the conclusion of said hearing the City Council made such
adoptions and changes as it deemed necessary and proper, NOW, THEREFORE;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section . The final budget for the fiscal year 2001, a copy of which has been and
now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as
if set forth in full and said final budget shall be and the same is hereby adopted in full.
&-tgn 2, Attached hereto and identified as Exhibit A, in summary form, are the
totals of estimated revenues and appropriations for each separate fund and the aggregate totals
for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set
forth in full. The Administrative Services Director is authorized to include year-end cash
balances in the final budget as determined at the close of the fiscal year.
agr,tion 3. A complete copy of the final budget for 2001, as adopted, together
with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of
Municipal Corporations of the Office of the State Auditor and to the Association of Washington
Cities.
Section 4. The Mayor or his designee is hereby requested and required as a
condition of approval of the 2001 budget and future annual budgets to prepare monthly a report
for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue
projections approved in the annual budget. This report shall conform to the City Council
designated format established in 1994.
- IV -
Section 5. This ordinance is a legislative act delegated by statute to the City
Council of the City of Edmonds, is not subject to referendum, and shall take effect January 1,
2001.
APPROVED:
MA OR, Y HARKENS ON
ATTEST/AUTHENTICATED
- '4. ,- � 4; � K e., �
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF n
CI ATTORNEY:
BY
W. SCOTT SNYDER, CIT TORNEY
FILED WITH THE CITY CLERK: 11/24/2000
PASSED BY THE CITY COUNCIL: 11/28/2000
PUBLISHED: 12/04/2000
EFFECTIVE DATE: 01/01/2001
ORDINANCE NO. 3336
-V-
SUMMARY OF ORDINANCE NO. 3336
of the City of Edmonds, Washington
On the 2$th day of November, 2000, the City Council of the City of Edmonds,
passed Ordinance No, 3336. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, RELATING TO THE BUDGET FOR FISCAL
YEAR COMMENCING JANUARY 1, 2001, PROVIDING FOR
MONTHLY REVENUE REPORTS AND FIXING A TIME
WHEN THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 291h day of November, 2000.
CITY CLERK, SANDRA S. CHASE
- VI -
EXHIBIT A
BUDGET SUMMARY
2001
2001
2001� f
FUND
FUND
BEGINNING
+ REVENUE
- EXPENDITURES =
ENDING
NO.
DESCRIPTION
CASH
CASH
001
General Fund
$2,832,350
$22,121,950
$23,229,190
$1,725,110
002
Cumulative Reserve/Gen. Fund
250,000
12,000
12,000
250,000
005
Fire Apparatus Reserve Fund
452,087
164,000
472,800
143,287
006
Emergency Financial Reserve Fund
1,477,669
135,000
0
1,612,669
007
Criminal Justice Activity Fund
279,690
563,510
497,690
345,510
008
Travel/Training & Equipment Fund
0
209,080
209,080
0
009
LEOFF-Medical Insurance Reserve Fund
216,395
13,500
0
229,895
104
Drug Enforcement Fund
66,690
47,670
61,760
52,600
111
Street Fund
266,320
930,880
1,071,270
125,930
112
Combined Street Const./Imprv. Fund
1,878,940
1,554,500
2,142,380
1,291,060
113
Multimodal Transportation Fund
13,167
136,660
141,500
8,327
114
Street Beautification Fund
12,565
800
3,000
10,365
115
Underground Wiring Fund
90
0
0
90
116
Building Maintenance Fund
189,450
101,000
194,000
96,450
117
Municipal Arts Fund
90,647
60,010
55,860
94,797
118
Memorial Street Tree Fund
13,300
1,200
1,000
13,500
119
Council Contingency Fund
590,800
200,000
136,600
654,200
120
Hotel/Motel Tax Fund
44,875
69,200
68,900
45,175
121
Employee Parking Permit Fund
37,402
9,500
1,000
45,902
122
Youth Scholarship Fund
9,370
2,320
4,000
7,690
123
Tourism Arts Comm. Promotional Fund
34,150
16,800
28,900
22,050
124
Off Street Parking Fund
131,763
10,000
4,000
137,763
125
Park Acquisition/Improvement Fund
1,676,400
1,680,000
2,856,000
500,400
126
Special Capital Fund
649,980
753,560
411,280
992,260
127
Gift Catalog Fund
92,360
27,100
18,000
101,460
130
Cemetery Improvement Fund
329,800
152,000
434,330
47,470
131
Fire Donations Fund
11,900
500
500
11,900
325
Capital Improvement Fund
1,029,050
20,000
1,049,050
0
326
Public Safety Building Construction Fund
1,463,390
834,000
2,297,390
0
411
Combined Utility Operation Fund
2,551,460
9,773,980
11,139,680
1,185,760
412
Combined Utility Const./Imprv. Fund
1,787,056
1,070,000
1,966,000
891,056
413
Combined Utility Bond Reserve Fund
1,741,600
1,514,680
1,498,070
1,758,210
414
Capital Improvements Reserve
1,622,680
380,510
590,000
1,413,190
511
Equipment Rental Fund
1,993,620
1,248,000
1,157,150
2,084,470
520
Self -Insurance Medical Fund
30,817
0
20,000
10,817
610
Cemetery Maintenance Fund
466,960
28,500
0
495,460
617
Firemen's Pension Fund
513,550
41,000
62,000
492,550
621
Special Library Fund
7,797
460
200
8,057
623
Sister City Commission Fund
11,889
_ 25,700
27,020
10,569
TOTALS $24,868,029 $43,909,570 $51,861,600 $16,915,999
V I l P:\BU DG ET\EXPENSE\2000\EXBTA0I.XLS
o-V
o c 90
.
1$
eaders' Guide to the Budget
Overview
The budget is the City's financial plan. It forecasts resources and how those resources will be man-
aged during the fiscal year. The plan is communicated in the budget document in several different
ways: financial tables, graphs, and narratives. Summary information is provided first in various
formats, followed by more detailed data at the fund level. General Fund detail is provided at the
department level.
The Readers' Guide highlights the kinds of information contained in various budget sections and
informs the reader where particular information may be found. Each major section is listed below.
Mayor's Letter
The Mayor's message provides a budget overview. It articulates issues, priorities, and budget recom-
mendations.
City Government
City Government provides the City organizational structure, a City officials directory, and a member-
ship list of various Boards and Commissions.
Budget Process, Policies, and Financial Plan
This section of the 2001 Budget begins with a budget preparation calendar that outlines the budget
process and time schedule. Narratives on budget policies and budget related financial management
policies follow, providing the reader with a summary of the framework used to develop budget pro-
posals in line with the community's needs and issues.
Department Budgets (Budget by Fund)
The General Fund Section is divided into City departments. Each department section begins with an
organization chart and the department vision, followed by function descriptions of each division
within the department. Next, a summary page includes budget figures for the various services pro-
vided, as well as those for all other Funds that the Director is accountable and responsible. Prior year
comparison data is also provided.
Other funds are also summarized; each provides revenue and expenditure line item details.
P:Reports:01 Budgt: Depts:Readers
-VIII-
eaders' Guide to the Budget
The budget book contains data identifying specific revenue and expenditure accounts, presented in line
item format. Revenues and expenditures are assigned an account number in accordance with the State
mandated Budgeting, Accounting and Reporting System (BARS). Typical revenue and expenditure
account examples are presented below:
Revenue Account: 001.000.000.322.10.00
001 = The first three numbers identify the fiord into which the revenue is placed (001= Gen-
eral Fund).
322 The fourth set of three numbers identifies the generic revenue source (322 = Non -
Business Licenses and Permits).
10 = The two numbers identify the specific revenue source (10 = Buildings, Structures, and
Equipment Permits).
00 -- These two numbers are optional. The City uses them to further identify specific revenue
sources.
Expenditure Account: 001.000.320.514.23.31
001 = The first three numbers identify the fund where the expenditure will be made (001=
General Fund).
000 — These three numbers identify a group of interdependent, -closely -related activities that
contribute to a common objective or a group of allied objectives. Program numbers are
determined by each entity. This field is not used for this particular expenditure account.
320 = The next three numbers identify the City department responsible for the expenditure (320
= Financial Services Division).
514 = The next three numbers identify the service being provided by the department (514 =
Financial and Records Services).
23 = The next two numbers identify the specific activity being performed (23 = Budgeting
and Accounting Services).
31 — The next two numbers identify the type of expenditure to be made (31 = Supplies).
The sixth set of numbers in the above example that identify the specific activity being performed are
called the object. The following chart lists available object numbers that can be used to explain the
IX- P: Reports: 0 1 Budgt:Depts:Readers
eaders' Guide to the Budget
appropriation category. For example, in the appropriation line item 001.000.320.514.23.31, the "31"
is the object that identifies the expenditure as Supplies.
Obiect # Description of Ob'ect #
l Os SALARIES AND WAGES. Includes all full time and part time wages and
overtime.
20s PERSONNEL BENEFITS. Includes pension and disability payments made
on behalf of employees. This includes Medicare, Social Security, Deferred
Compensation, Unemployment, and Workers Compensation.
30s SUPPLIES. Includes office and operating supplies. Power, water, and gas
purchased for resale, items purchased for inventory or resale, and small tools
and minor equipment.
40s OTHER SERVICES AND CHARGES. All professional services, commu-
nications, travel, advertising, conferences, rentals and leases, insurance,
utility services, repairs and maintenance charges, and other miscellaneous
costs.
50s INTERGOVERNMENTAL SERVICES AND TAXES. Intergovernmental
professional services, intergovernmental subsidies from Federal Funds,
interfund taxes and operating assessments, interfund subsidies, interfund
contributed capital and fund close-outs.
60s CAPITAL OUTLAY. Land, buildings and structures, other improvements,
machinery and equipment, construction projects and capitalized rentals, and
leases.
70s DEBT SERVICE: PRINCIPAL. Includes General Obligation Bonds,
Revenue Bonds, Special Assessment Bonds, and Revenue Warrants. Also
includes intergovernmental loans and other debt.
-X- P: Reports: 0 lBudgt:Depts:Readers
eaders' Guide to the Budget
4_bject # Description of abject #
80s DEBT SERVICE: INTERESTAND RELATED COSTS. Interest on short -
and long-term debt, debt issue costs, debt registration costs, and other debt
service costs.
90s INTERFUND PAYMENTS FOR SERVICES. Includes professional services,
communications, supplies, fuel, and repairs paid to other funds.
Investment Market Value ChMe
The standards established by GASB-31 apply to investments in debt instruments held by the City of Ed-
monds. GASB-31 standards require these investments be reported at market value in our statements of
financial position and that unrealized gains and losses related to the valuation be reported on our activity
statements. The City used quoted market prices to determine the value of our investments.
Due to the increasing market rate of interest in the debt securities market, the City reported an unrealized
net gain of $184,042 in the market value of our investment portfolio.
P:Reports: 01 Budgt:Depts:Readers
-XI-
udget Process
Process and Schedule
The annual budget is developed to study and review the City of Edmonds' direction. It outlines how
financial resources will be managed during the fiscal year; the course can be changed through the
allocation of resources. The major groups that participate in the budget process are the Mayor, City
Council, Department Directors, Managers, and interested Edmonds citizens.
A diverse audience reads the annual budget. It must clearly and completely describe the nature and
scope of the year's policies, plans, and programs. It is an opportunity for the public to acquire back-
ground information necessary to provide meaningful comment and feedback to City Council members
and City staff during the year. The City of Edmonds' budget process is designed to provide the essen-
tial structure for the financial planning, control, and evaluation process of government, presenting a
forecast of resources and their purposeful distribution. Once adopted, the budget is a formal expres-
sion of public policy on the City's objectives and priorities and on how resources will be provided to
meet those objectives. State law establishes the budget process and time limits. The 2001 Budget
calendar follows:
Budget Process Steps FEB JULY OCT NOV DEC
1.
Mayor's budget forum for citizen input
2.
Departments prepare estimates of revenue and
expenditures
3.
Estimates submitted to Financial Services for
compilation
4.
Mayor reviews requests
5.
Mayor's Preliminary Budget prepared and filed with
City Clerk
6.
City Clerk publishes notice of Preliminary Budget
and public hearing
7.
City Council conducts budget hearings
8.
Copies of Preliminary Budget available to the public
9.
City Clerk publishes notice of Final Budget
public hearing
10.
Final hearing begins by November 14
and concludes by November 30
11.
Council adopts balanced Final Budget
The budget's financial aspects are monitored in monthly reports issued by the Financial Services
Division. Reports compare actual expenditures and revenues with budgeted amounts. Financial infor-
mation is presented at the same level of detail as the final budget. The budget can be changed
(amended) any time after adoption by City Council ordinance in an open public meeting. The budget is
reviewed during the year to identify adjustments.
-XI 1- P:Reports:01Budgt0epts:Process
� OF000 EDP
O
. 1$
ommunity Profile
Police Department
• The Edmonds Police Department became
the first Nationally Accredited department
in Snohomish County and only the seventh
in the State.
• The year 2000 saw two fewer calls for
service than in 1999.
• Animal Control
officers picked up
one fewer dog in
2000 than in 1999.
• In April of 2000 the V
Department moved into the new Public
Safety Complex; a jump in square footage
from 5,000 to 23,000.
Planning to Cut Down a Tree?
Some areas in
Edmonds are re-
quired to obtain a
permit prior to tree
removal. Before yc
cut down a tree on
your property, plea
call the City's Plar
ring Division at 4:
771-0220 to deter-
mine if you need a
tree removal permi
Generally, sites that
require permits OP.
include steep slopes, properties capable of subdi-
vision, and areas adjacent to streams and wet-
lands.
Visit Edmonds' Website
YOU can find lots of interesting information on
the City of Edmonds website. Go to
www.ci.edmonds.wa.us
'p4 and access the particu-
lars on City Council
minutes, events, job
opportunities, and more.
m
Waterlines and Stormdrains
• In the past 15 years the Engineering Division
designed and inspected 90,000 lineal feet
(over 17 miles!) of waterline improvements.
• In the past 10 years the Engineering Division
designed over 20,000 lineal feet (nearly four
miles) of improvements to storm drains
constructed by Public Works crews.
/n 1975, the average single-family house built
in Edmonds was approximately 2,200 square
feet, had electric heat and water, and cost
$40,000. Today the average single-family
house being built is 3,000 square feet, has gas
heat and water, and cost $400,000.
In 1975, cedar was the most popular siding
used on single-family homes. Today manufac-
tured wood by-products like hardy plank and
LP siding are commonly used as alternatives
to cedar siding.
In 1975, single-family homes primarily had
cedar -shake roofing. Today compressed wood
shake and composite roofing is more common.
P: Reports:01 Budgt: Conu-nPro
ommunity Profile
In 2000
the Edmonds Fire Department
responded to 4,221 calls for assistance,
a S. S percent increase
over 1999.
+ An annual Employee of the
Year program was instituted,
+ The Department took deliv-
ery of a new Aerial Ladder
Truck.
Parks, Recreation & Cultural
Services
The Beach Ranger
Visitor Station at Olym-
pic Beach is open to the
public weekends from
Memorial Day through
Labor Day. The record
number of visitors in
2000 was 380 on June 3. Beach Ranger Natu-
ralists and Volunteers have a significant impact
on beach visitors' attitudes and behavior.
Including sports fields, neighborhood parks,
and other public facilities, Parks Maintenance
maintains approximately 30 acres of grass
throughout the city.
1 Edmonds Memorial Cemeterv,�-I
In 1906 an eight -grave cemetery lot cost
$10. Today the price is slightly higher: $900
for one grave. The first cemetery sexton was
hired in 1990. The sexton maintains the
grounds, sells gravesites and markers, ar-
ranges funeral times, and even digs graves.
Treatment Plant Operations
Approximately 62-percent of the Treatment
Plant's operating costs are shared with other
local agencies that send flows to our facility.
An estimated breakdown of expenses follows:
Percent
- Mountlake Terrace 22
- King County 23
- Olympic View Water/Sewer
District 10
- Shoreline Wastewater
Management District 7
The Treatment Plant serves about 80,000
people. It receives power from two different
electrical substations, in case one fails. An
emergency generator is an added safeguard in
the event that PUD sources fail.
The Wastewater Treatment Plant pays $354,000
per year for the following utilities:
- Electricity
235,000
- Diesel
52,000
- Natural gas
8,400
- Ash disposal
55,000
- Water
3,600
Each year, the Plant treats a daily average of
eight million gallons of sewage. About 500 tons
of incinerator ash, the Plant's primary by-
product, are generated annually. The ash is
hauled to a local solid waste transfer station for
disposal at an annual cost of about $55,000.
The Plant's chemical expenses are approxi-
mately $107,000 per year:
SS$SS
- Solids dewatering aid
60,000
- Disinfectant
15,000
- Dechlorination
20,000
- Odor control
12,000
P: Reports:01 Budgt: ConunPro
ommunitv Profile
• All Plant operators must
maintain two, different State -
issued certification licenses.
• A discharge permit, required by
the State Department of Ecology
to pump treated water into Puget
!r Sound, costs the City $50,000
each year.
• Visit the Treatment Plant on the Internet.
Learn more about each Plant process, as
well as State responsibilities. You may
access the Plant's homepage directly at
www.w-ww.com/edmonds or through the
City's website at www.ci.edmonds.wa.us.
• In 1998 and 1999, the Treatment Plant won
National Environmental Protection
Awards, and two State Department of
Ecology awards for excellence in opera-
tions and permit compliance.
• For individual and group tours, call the
Treatment Plant at 425-771-0237.
If someone knocks on your door to sell a
product or service, ask to see their City of
Edmonds Solicitor's License. City Code
requires door-to-door solicitors to carry the
license. If you doubt the seller's credentials,
you may check with the City Clerk's Office
or the Police Department.
The City currently issues approximately 1,800
business licenses, which include businesses
located in commercial districts and at home.
Where Does It All Go?
Out of the property taxes you pay as an
Edmonds landowner, only 22-percent make it
into City coffers. The rest is dispersed to the
Port of Edmonds, Snohomish County, Stevens
Hospital, and schools as follows:
Percent
- City (special) 1.8
- City (EMS) 3.6
- City (regular) 17.0
22.4
- Port
1.6
- County
11.4
- Hospital
2.6
- Schools (local)
35.0
- Schools (state)
27.0
TOTAL 100.0
Each year the City of
Edmonds subsidizes
various outside agencies
within the City. In 2000,
the following amounts
were paid to outside
agencies from the general fund:
- Edmonds Alliance for
Economic Development 25,000
- South County Senior Center 38,240
Additional subsidies were paid out of 2000
hotel/motel taxes to:
- Edmonds Alliance for
Economic Development 42,310
- Snohomish County
Visitors Bureau 6,000
P: Reports:01 Budgt: C ommPro
ommunity Profile
6
Let It Snow..... p
x
When it snows in
4 Edmonds, sanding and
0LL7 street -sweeper crews
��� work overtime. Dur-
4 ing a typical snow-
storm, the City's three
sanding trucks spread
sand in the following priority: major x o
arterials, bus routes, and residential
streets.
Also, the day before a storm is expected, road
crews spray streets with calcium magnesium
acetate (CMA) to prevent ice from forming the
next morning. This process saves the City
labor hours and the expense *-tTO?-
of sweeping
up and disposing of road -way sand.
WSDOT and the City of Lynnwood
also use this product.
to the
ations
QJ'Lp
orks
reser-
), which
voirs
mlilese ester ip eot ery veal TVinve
the lin41. This meth5d of
has coiMideraffiv redudld line
inst the
❖ A 30-member staff maintains 177 miles of
water mains, 186 miles of sanitary sewers,
and 133 miles of city streets and roadways.
❖ Edmonds' citizens use over one billion
gallons of water per year.
❖ Edmonds will pay about $245,000 per year
for electricity for the 2,325 streetlights and
traffic signals throughout the city.
❖ Downtown streets are swept once a week,
residential and curbed streets four times per
year (or as needed), and all others as needed.
Call 9"
to report street, sewer,
and water problems,
such as a water
line break.
�W
❖ Storm maintenance workers inspect and
maintain approximately 6,500 catch basins
and manholes.
In 2000, City vehicles consumed 76,800
gallons of fuel to provide police, fire, public
works, engineering, planning, building
inspection, and parks and recreation services.
❖ Two Fleet Maintenance mechanics keep 150
City trucks, cars, and other machinery in
good running order.
❖ Call the Street Section, (425) 771-0220, to
request street sweeping or sanding.
P:Reports:01 Budgt: CommPro
City of Edmonds
2001 Final Budget
Table of Exhibits
L uz: ,Uf Ipuul I CJU IIUII tt
Budgeted Positions
1
General Fund Budget by Category
2
General Fund Budget by Department
3
General Fund Public Safety Expenditure Allocation
4
General Fund Revenues Trend by Category
5
General Fund State Shared Revenues
6
Debt Service - All Funds
6
General Fund Five -Year Forecast
7
General Operating Sources by Category
8
Components of Beginning and Ending Cash Balances
9
Reserve Levels
10
Small Equipment Requests - Operating Funds
11
Capital Requests - Operating Funds
12
Five -Year Forecasts - Operating Funds
13
Interfund Transfers - All Funds
14
Intergovernmental Services - All Funds
15
P:\01 BUDGET\DATA\exhibitableAs 4/16/2001
1 :::
CITY OF EDMONDS Exhibit #1
COMPARATIVE SCHEDULE OF BUDGETED POSITIONS
For the Years 1995 - 2001
ELECTED OFFICIALS: Mayor and Seven Councilmembers
GENERAL FUND:
DEPARTMENT
1995
1996
1997
1998
1999
2000
2001
City Council -Council Assistant
.5
.5
.5
.5
.5
.5
.5
Office of the Mayor (includes Mayor)
2
2
2
2.5
2.5
2.5
2
Human Resources
2
2
2
2.5
2.5
2.5
2.5
Municipal Court
4
4
4
5
5
5
5
Court Criminal Justice Funding
1
1
1
1
1
1
1
Administrative Services
Financial & Information Svcs.
10
10
10
10
10
10
11
City Clerk
4
4
4
6
6
6
5
Utility Fund
1
1
1
1
1
2
2
Police
46
58
58
63
64
64
66.5
Stevens Hospital Security Contract
6
6
7
7
7
7
6
Police Criminal Justice Fund
5
0
0
0
0
0
0
Drug Enforcement Fund
0
0
0
0
0
0
0
Fire
29
29
41
41
41
41
41.5
Community Services
5
5
5
4
2
2
2
Development Services
19
20
21
23.5
27.5
28.5
28.5
Parks & Recreation
7
7
7
8.5
8.5
8.5
10
Parks Maintenance
10
10
10
11
11
11
11
Public Works Administration
3.5
3.5
3.5
3.5
3.5
2.5
2.5
Facilities
11
11
12
12
13
13
13
Utility Fund
0.5
0.5
0.5
0.5
0.5
1.5
1.5
STREETISTORMWAT£R FUNDS
11
12
12
13
16
16
16
CEMETERY
1
1
1
1
1
1
1
WATERISEWER FUND:
Water
9
9
9
9
9
9
9
Sewer
7
7
7
7
7
7
7
Treatment Plant
17
17
17
17
16
16
16
EQUIPMENT RENTAL FUND
4
4
4
4
4
4
4
TOTAL
215.5
224.5
239.5
253.5
259.5
261.5
264.5
2001 Requested
city
Population
Positions (FT)
Citizens: Employees
Edmonds
38600
264.5
146
1
Mountlake Terrace
23363
177
132
1
Mercer Island
21570
170
127
1
Kirkland
45090
367
123
1
Lynnwood
32990
312
106
: 1
Bremerton
36270
347
105
1
P:\Reports\01Budgt\Dala\Positions 4/2/2001
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CITY OF EDMONDS Exhibit #5 Page 1 of 2
Revenue Trend - General Fund
For The Years 1999 - 2001
DESCRIPTION
1999
2000
2000
2001
% Incr.
BUDGET
ACTUAL
ADOPTED
(Decr.)
BEGINNING CASH, January 1
$1,563,391
$1,548,270
$1,548,270
$2,832,350
83%
REVENUE:
Regular Property Tax
6,218,857
7,096,810
7,028,893
7,160,000
2%
EMS Property Tax
1,379,571
1,520.460
1,466,435
1,529,000
4%
Property Taxes
7,598,428
8,617,270
8,495,328
8,689,000
2%
Sales Tax
4,016,537
3,952,000
4,372,470
4,343,000
-1%
Gas Utility Tax
353,548
332,800
402,684
460,000
14%
Telephone Utility Tax
705,399
676,000
955,796
928,000
-3%
Electric Utility Tax
979,503
1,036,460
987,456
1,030,000
4%
Sewer Utility
0
180,000
196,400
194,000
-1%
Water Utility Tax
163,445
185,120
171,880
164,000
-5%
Utility Taxes
2,201,895
2,410,380
2,714,216
2,776,000
2%
TV Cable Franchise
235,203
217,360
266,069
281,000
6%
Leasehold Excise Tax
110,845
90,000
116,631
90,000
-23%
Gambling Tax
346,772
261,000
278,667
291,000
4%
Other Taxes
692,820
568,360
661,367
662,000
0%
Amusement Permits
7,345
8,100
7,190
8,000
11%
Business License Penalties
330
1,650
1,433
2,000
40%
General Business Licenses
58,517
54,000
56,158
54,000
-4%
Garbage Utility Franchise
10,811
10,400
10,811
11;000
2%
Transient Business License
0
17,000
5,700
8,000
40%
Animal Licenses
15,493
12,000
6,045
7,000
16%
Bike, Gun & Party Permits
4,801
6,000
4,168
12,000
188%
Licenses & Permits
97,297
109,150
91,505
102,000
11%
Federal & State Grants
53,301
70,000
11,210
13,000
16%
Trailer/Camper Excise Tax
11,583
12,000
1,926
0
-100%
Motor Vehicle Excise Tax
532,431
0
101,686
0
-100%
PUD Privilege Tax
113,209
106,100
123,585
106,000
-14%
MVET- Sales Equalization
666,263
0
158,270
0
-100%
Dept. of CTED -1-695
0
0
670,051
0
-100%
DUI - City allocation
0
0
5,488
2,000
-64%
Liquor Excise Tax
121,975
127,690
126,208
126,000
0%
Liquor Board Profits
207,351
244,000
234,401
213,000
-9%
Intergovernmental
1,652,812
489,790
1,421,615
447,000
-69%
COPS-FAST/UNIVERSAL Grants
150,000
150,000
150,000
0
-100%
WA Police Academy
24,379
82,000
90,938
95,000
4%
Hospital Security
334,660
392,500
391,113
367,000
-6%
Stevens Healthcare Grant
24,000
24,000
24,000
24,000
0%
Mountlake Terr. Ord. Enforce.
18,756
0
4,300
26,000
505%
Edm. School Dist. -Police
7,428
17,000
17,839
22,000
23%
Woodway -Police
7,400
10,000
8,500
10,000
18%
Police Jail/Booking Services
6,651
2,000
2,000
2,000
0%
Fingerprinting
0
0
5,356
4,000
-25%
Police Services
573,274
677,500
694,046
550,000
-21%
Woodway Fire Protection
182,488
192,000
187,915
188,000
0%
Fire Protection -District #1
213,993
150,000
218,247
214,000
-2%
Fire Inspection Fees
1,665
52,000
2,804
22,000
685%
Business Fire Permits
565
600
550
700
27%
Fire Training Classes
0
0
26,574
16,000
-40%
Fire Services
398,711
394,600
436,090
440,700
1%
P:\REPORTS\BUDGET\REVENUE12001\REVTRND2.XLS GROUPING 4/16/2001
CITY OF EDMONDS
Revenue Trend - General Fund
For The Years 1999 - 2001
DESCRIPTION
Sale of Maps/Items for Resale
General Government Fees
Animal Control Shelter Fees
Cert/Photo/Rec Search Fees
Snocom Director
Snocom Accounting
General Services
Engineering Fees
Storm Drainage Fees
Dev Sery Permit Surcharge
Street Curb Permits
Other Dev Services
Development Services
Zoning/Subdivision Fees
Shoreline Review/Mgmt Permit
Planning Services
Building Permits
Plan Checking Fees
Building Services
Swim Pool Entrance Fees
Swim Pool Locker Fees
Swim Class Fees
Cultural/Recreation Fees
Recreation Fees
Service Charge to Utility
Interfund Services
Interfund Charges
Court Fines & Forfeitures
Interest Earnings
Contracts/Notes/Acct Rec.
Ferry Parking Lot
Space/Facility Rentals
Facility Leases
Vending Machines
Sale of Junk/Unclaimed/ Assets
Miscellaneous
Miscellaneous Receipts
Transfer From Other Funds
TOTAL REVENUE
TOTAL BEG. CASH & REV.
TOTAL REVENUEINCR. -$
TOTAL REVENUEINCR. -%
1999 2000
3,057
4,500
0
5,000
3,044
4,100
6,976
5,000
86,273
92,000
20,000
20,000
119,350
130,600
107,277
64,000
2,225
3,500
0
5,000
28,683
20,000
0
0
138,185
92,500
46,172
161,000
8,242
12,600
54,414
173,600
531,514
424,000
295,379
283,000
826,893
707,000
40,389
62,000
609
800
35,638
45,000
592,417
593,150
669,053
700,950
623,476
726,900
52,267
68,000
675,743
794,900
674,605
699,000
130,756
45,000
28,960
20,000
31,868
28,200
84,984
79,000
93,751
88,000
1,477
1,500
3,342
3,500
161,855
12,100
536,993 277,300
210,980 51,500
$21,191,291 $20,916,400
$22,754,682 $22,464,670
$2,196,377 ($274,891)
11.56% -1.30%
Exhibit #5
2000
ACTUAL
990
6,954
3,458
8,481
92,665
20,000
132,548
78,972
6,350
5,215
25,270
12,404
128,211
71,949
1,525
73,474
645,512
378,227
1,023,739
46,212
588
27,538
649,257
723,595
735,921
91,425
827,346
724,302
192,158
27,514
32,480
117,597
94,180
3,643
5,566
62,228
535,366
201,920
$23,268,345
$24,816,615
$2,351,945
11.24%
Page 2 of 2
2001
ADOPTED
2,000
6,000
3,000
12,000
95,000
40,000
158,000
110,000
5,000
4,000
25,000
7,000
151,000
100,000
3,000
103,000
500,000
250,000
750,000
49,000
500
32,000
617,000
698,500
782,650
184,500
967,150
685,000
141,000
19,000
28,000
105,000
88,000
4,000
4,000
61,000
450,000
136,600
% Incr.
(Decr.)
102%
-14%
-13%
41%
3%
100%
19%
39%
-21 %
-23%
-1 %
-44%
18%
39%
40%
-23%
-34%
-27%
6%
-15%
16%
-5%
3%
6%
-5%
-27%
-31 %
-14%
-11 %
-7%
10%
=28%
-2%
-16%
$22,121,950 -5%
$24,954,300
($1,146,395)
-4.93%
P:IREPORTSIBUDGEnREVENUE120011REVTRND2 XLS GROUPING 4/16/2001
Exhibit #6
GENERAL FUND STATE-SHI
1997
Actual
1998
Actual
Expenditures
$17,797,200
$18,794,1:
Motor Vehicle Excise
430,254
482,71
Liquor Excise
105,472
115,2
Liquor Profits
197,840
275,1
Mobile Home/Camper Tax
9,998
11,1
Sales Tax Equalization
979,907
391,E
CTED - 1-695 Backfill
0
TOTAL
1,723,471
1,275,9
Percent of Expenditures
9.68%
6.7
Schedule 1
DEBT SERVICE REQUIREM
1997
Actual
1998
Actue
1999 800 MHz & SNOCOM Bond
$0
1998 LTGO Refunding Bonds
0
1996 Public Safety
676,340
507
1995 Financial Center
425,370
421
1996 Fire Station #20
65,953
65
1995 Refunding Libra
328,610
317
1993 Public Works
148,130
15C
1998 Water/Sewer
0
131
1993 Water/Sewer
491,030
50E
1992 Water/Sewer
600,180
60'
1988 Treatment Plant
57,150
5'
1977 Water/Sewer
437,230
41,
TOTAL
$3,229,993
$3,17,
Schedule 2
,RED REVENUES
1999
Actual
!3
$21,225,982
i5
514,290
1.9
119,690
31
245,170
171
11,560
33
600,000
0
0
45
1,490,710
9%
7.02%
ENTS-ALL FUNDS
1999
I
Actual
$0
$0
0
231,950
250
707,400
,870
427,900
,950
65,950
,410
325.930
,280
142.094
,910
127.210
,000
860.800
,960
472,900
i,600
- 0
1,850
410,000
,080
$3,772,134
2000
Actual
1,984,265
101,686
126,208
234,401
1,926
15 728 0
43 593 0
1,056,441
2000
$161,671
220,160
721 255
424,987
87
65,953
3 3332 0
82,300
1 162 44 0
1,0 6542 0
474,640
0
0
$3,6 252 66
2001
$23,229,190
0
126,000
213,000
0
0
339,000
1.46%
2001
e uested
$161, 500
213,755
73
411,280
66,150
83,520
896,460
476,0
0
0
0
$3,168 275
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EXHIBIT 10
Reserves
All Funds - 2001 Budget
f
Total Unobligated Reserves = $3,391,979
$2,000,000
I
(14.8% of General Fund Expend.)
$1,800,000
$1,600,000
$1,400,000
$1,612,669
$1,200,000
$1,000,000
_
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$400,000
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0 Unobligated ❑ Obligated j
P:\Reports\01 Budget\Data\Reserve Graph
A
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V
Page 1 of 3
QOr>a:..:.quip�n lrc::ude�d.:>In the Bu�dgt::(+d#5.::...................::tiibif #7.
All Operating Funds (001, 007, 104, 111, 130, 411, 511)
Dept./Div.
Description
Amount
fiENERAL FUND.
LEGISLATIVE
Miscellaneous equipment
$1,000
MUNICIPAL COURT
Calculators
$200
POLICE
Records Management
Head phones
$920
Investi ation
Telephoto lens
$820
Digital camera converter
930
Total
$1,750
Patrol
Ballistic shield
$2,000
Bike
1,060
2 Dive team suits
2,170
Navigational boards
650
12 roller tapes
910
10 Kevlar helmets
1,300
4 Ponchos
300
4 Hydration systems
220
2 "Gill" devices for facemasks
540
Miscellaneous diving equipment
500
Bicycle repair stand
160
2 Bike bags
90
4 Bike helmets
170
Total
$10,070
Traiiiin��
1 Taser
$650
1 Sage SL6 multi -launcher
1,800
7 duty pistols and 2 riffles
4,450
Weapons vise
150
Electronic range finder
350
Total
$7,400
Traffic
Radio headsets
$640
CAD software for collisions
750
Accident recontruction software
750
Total
$2,140
Property Management
Miscellaneous items
$200
3 Scales
700
Total
$900
Total Police Department
$23,180
P:\REPORTS\01 BUDGE REQUIP01.XLS 4/16/2001
Page 2of3
:.:::::::::::::::::::.:::
Q01 :.. qui nt Ir lud d the BUdg t.(0+ d #3) hibit 7
All Operating Funds (001, 007, 104, 111, 130, 411, 511)
Dept./Div. Description Amount
FIRE Suppression
Fire Hose & Fittings $10,000
Tools and miscellaneous equipment 2,300
Physical Fitness Training Equipment 900
Total $13,200
Trainin
Visual aid equipment $1,550
Community Services
DEVELOPMENT SERVICES
EMS
Backboards, splints & oxygen regulators
Fitness equipment
Total
Total Fire Department
Office Equipment
Planning
Presentation & miscellaneous equipment
BUildin
Cell Phones
Survey, field & miscellaneous equipment,
Disaster equipment
Total
Engineering
Drafting and office equipment
Total Development Services
PARKS Administration
Fax Machine
Recreation Services
Tables
Totals Parks
PARKS MAINTENANCE
FACILITIES MAINTENANCE
Misc. equipment replacement(line trimmers,
edgers, blowers)
Band saw
Belt/Disc sander
Hand tools
General Fund Total
Total
$3,600
$18,950
$350
$1,620
$500
1,950
A A AA
$1,750
$9,920
$1,000
$3, 800
$4,800
$1,000
$1,300
1,400
1,220
$3,920
P:\REPORTS\01 BUDGET\EQUIP01 ALS 4/16/2001
Page 3 of 3
7C h ibi.
::Erik ud'ed . eB
All Operating Funds (001, 007, 104, 111, 130, 411, 511)
De t./Div.
"CE FUND
—Description Amount
Hardware & software for digital imaging $6,000
Video camera systems for patrol cars. 7,600
Small office equipment for court 320
Criminal Justice Fund Total $13,920
'kiII'F Il"13; : 2 Holsters
Miscellaneous equipment
Drug Enforcement Fund Total
STORM DRAINAGE
Chainsaw
3500w portable generator
"Elephant foot" type soil compactor
Street Fund Total
Gas detector
Man -lift retrival system
Utility software upgrade
Total
WATER Portable pressure recorder
Retrieval harness, ventilator, gas detector,
manhole guard rail.
Locate printer
Engineering Auto CAD upgrade
2" boring tool for under road use.
Total
SEWER MAINTENANCE
TREATMENT PLANT
EQUIPMENT REi'+ � FUNID:
Lateral camera lighthead
Engineering auto CAD software upgrade
Retrieval harnes, ventilator, gas detector,
manhole guard rails.
CHS maintenance software for tracking
sewer maintenance
Locate printer
Total
Misc. office equipment
Combined Utility Fund Total
Small hand tools & diagnostic equipment tools
All Funds Total
$60
140
$200
$650
11800
2,750
$5,200
$3,500
4,000
1.800
$9,300
$2,000
3,000
500
5,000
5,000
$15,500
$1,000
5,000
3,000
5,000
500
$14,500
$8, 000
$47,300
$2,500
$132,500
P:\REPORTS\01 BUDGET\EQUIP01.XLS 4/16/2001
. 1$
Page 1 of 1
:r :: €Bid +fit::::::::: :::::::::.........." :.... - ...........
All Operating Funds (001, 007, 104, 111, 130, 411, 511)
Dept./Div.
POLICE
colin>�I��l�T�� Fvi�lla_
STORM DRAIN MAINTENANCE
Description Amount
Police Motorcycle
Slide -in roadway sander for ice control
Asphalt hot box(1/2 shared w/Storm Drainage)
Street Fund Total
Asphalt hot box(1/2 shared w/Street)
WATER Valve operator
Meter reading system upgrade
GIS
Unexpected building repairs
Chlorine analyzer stations (2)
CL2 injector rehab
Seaview MTR
Five -Corners flow control valve
Capital projects
Total
SEWER Sewer TV camera
Meter reading system upgrade
GIS
Sewer TV truck software
Unexpected building repairs
L/S electrical improvements
L/S generator pigtails
Total
TREATMENT PLANT
EQUFPMENT RENTAL..1w1)1��::...
Maintenance equipment
Operating equipment
Lab equipment
Total
Combined Utility Fund Total
Unit #8 Flat Bed
Unit #66 Flat Bed
Unit #466 Auto
Unit #764X4
Unit #080 Auto
Unit #26 Street Sweeper
Shop equipment
Equipment Rental Fund Total
All Funds Total
$8,000
$15,000
11,000
$26,000
$11,000
$7,000
10,000
10,000
5,000
5,000
10,000
8,000
15,000
500,000
$570,000
$35,000
10,000
10,000
30,000
5,000
8,000
5,000
$103,000
$11,000
5,300
4,000
$20,300
$704,300
$32,000
25,000
25,000
20,000
30,000
135,000
6,800
$273,800
$1,004,100
P:\REPORTS\01 BUDGET\EQUIP01.XLS 4/16/2001
Page 1 of 4
CITY OF EDMONDS
Exhibit #13
Street Fund 007
For The Years 2001-2005
PROJECTION
DESCRIPTION
2001
2002
2003
2004
2005
Beginning Cash
S279.690
8345.510
$398,900
$436.308
$459,526
Income:
Interest Earnings
24,000
25,440
26,966
28,584
30,299
1/10 Sales Tax
510,000
515,100
520,251
525,454
530,708
Other Revenues
29,510
29,510
29,510
29,510
29,510
Total Revenues
$563,510
$570,050
$576,727
$583,548
$590;517
Expenses:
Court
98,700
106,600
115,130
124,340
134,290
Police
398,990
410,960
423,290
435,990
449,070
Total Expenses
$497,690
$517.560
$538,420
$560,330
$583,360
Net Income/(Loss)
$65,820
$52,490
$38,307
$23,218
$7,158
Ending Cash
$345,510
$398,000
$436,308
$459,526
$466,683.
Assumptions
Revenue Growth
Interest 6% per year
1/10 Sales tax at 1% per year
Expenditure Growth
Court at 8% per year due to
salaries/benefits and Domestic
Violence Coordinater services.
Police at 3% per year
Ending Cash
$600,001
$500,001
$400,00,
$300,00
$200,00
$100,00
$
2003
2002
2001 - -
l
P:\Reports\01 Budget\5 Year Projections
CITY OF EDMONDS
Street Fund 111
For The Years 2001-2005
Page 2 of 4
Exhibit #13
PROJECTION
DESCRIPTION
2001
2002
2003
2004 s� ,
2005
Beginning Cash
$266,320
$88,550
$d5;8$2
$48,884
044,539
Income:
Motor Vehicle Fuel Tax*
587,000
598,740
610,715
622,929
635,388
Charges for Service
17,000
16,000
16,000
16,000
16,000
Interest Earnings
10,000
2,500
2,600
2,704
2,812
Misc. Charges
500
1,550
1,600
1,650
1,700
Supplemental funding needed
0
150,000
200,000
200,000
200,000
Transfer From Street Construction Fund
Transfer From General Fund
279,000
292,950
307,598
322,977
339,126
Tot f` evr%es
$89354d
$1,061,740
$1,138,512
$1,166,260
$1.195,026
Expenses:
Administration
230,000
236,900 244,007
251,327
258,867
Construction
49,270
50,748 52,271
53,839
55,454
Maintenance
792,000
815,760 840,233
865,440
891,403
Total Expenses --
_ $1,0.7.1,270
$1.103;408 $1,136.510
$1,1.70,606
$1,205, 24
Net Income/(Loss)
($177,770)
($41,668) $2,002
($4,345)
($10,698)
En.ding Cash
$88.550
$46;882 $48,884
$44,539
$33,841
Assumptions
-
Revenue Growth
Fuel Tax 2% per year
Ending Cash
Interest 6% per year
Expenditure Growth
Increase 3% per year
Debt Service per contract
Note on Historical Data:
Storm Drainage was moved
from the Street Fund in 1998.
This shift mostly affected Charges
for Service revenues and
Construction and Maintenance
expenses.
$100,000
$75,000
$50,000
$25,000
$0
2001
2003
- - 3 7�2 -
2002 2005
P:\Reports\01 Budget\5 Year Projections
CITY OF EDMONDS
Combined Utility Operating Fund #411
For The Years 2001-2005
Page 3 of 4
Exhibit #13
PROJECTION
DE5G RIPTION
2001
2002
2003
2004
2005
Beginning Cash
$2,5 1.460
$1,144,670
($720,261)
($2,796,642)
($5,092,286)..
Income:
Water Sales
3,036,090
3,051,270
3,066,527
3,081,859
3,097,269
Sewer Sales
3,915,620
3,993,932
4,073,811
4,155,287
4,238,393
Stormwater Sales
962,380
972,004
981,724
991,541
1,001,456
Intergovernmental Services
1,203,090
1,193,890
1,217,640
1,241,870
416,136
1,266,590
421,801
Surcharge Tax
399,380
405,099
29,510
410,569
29,510
29,510
29,510
Other Revenues
252,420
$9,768;980
$q,645,706
$9,:779,781
$9.916,204
$10,055,019 .
Total Revenues
Expenses:
3,939,599 4,057,787 4,179,521
Water 3,713,450 3,824,854
Sewer/Treatment 5,786,660 5,960,260 6,139,068 6,323,240 6,512,937
Storm Drainage 1,675,460 1,725,724 1,777,496 1,830,820 1,885,745
Total Expenses $1.1.175,570 $11,510,837 $11,856,162 $12,211,847 $12,578,202
Net Income/(Loss) ($1,406,590) ($1,865,131) ($2,076,381) ($2,295,643) ($2,523,184)
Endin❑ Gash $1,144.870 ($720,26-1) ($2,796.642) ($5,092.286.) ($7,815.7469).
Assumptions:
Revenue Growth: Ending Cash
Water .5% per year
Sewer 2% per year F$600,000 "Storm 1 % per year
0 — — 1004 — 2005---
?nn3
Expenditure Growth:
Increase. 3% per year
Debt Service per bond ordinances $400,000
Capital porjects per engineering
Capital Improvement Plan $300,000
$200,000
$100,000
$0
2UO2
20.0.1
PAReports\01 Budget\5 Year Projections
CITY OF EDMONDS
Equipment Rental Fund #511
For The Years 2001-2005
Page 4 fo 4
Exhibit #13
DESORPTION
2001
2002
PROJECTION
2003
2004
2005
BeginnIncome: e: Cash . -;_ _
Income:
$1,993,620
$2,084.470
$2.045.607
$2,010.137
$1,978,179
Interest Earnings
Interfund Services
128,280
135,977
144,135
152,784
161,951
Other Revenues
1,114,720
1,137,014
1,159,755
1,182,950
1,206,609
atal Revenues ..
5,000
.�,.1,248.0Q0
5,000
1,277,991
5,000
$1,308,8907
5,000
. �aQ 7 ���
5,000
a7l ��n
Expenses:
Operations & Maintenance
Equipment Replacement
890,150
916,855
944,360
972,691
1,001,872
Total Expenses
267,000
$1,157,150
400,000
$1,316,855
400,000
$1,344,360
400,000
$1,372,691
400,000
$1,401;872
Net Income/(Loss)
$90,850
($38,863)
($35,470)
($31,958)
($28,312)
Endina Cash
$2.084,470
$2,045,607
$2,010.137
$1,978,170
$1,949,867
Assumptions
—
Revenue Growth
Interest 6% per year
Ending Cash
Interfund contributions 2%/year
$600,000
Expenditure Growth
O&M 3% per year
Equipment replacement based
on historical trend
$500,000
$400,000
$300,000
$200,000
$100,000
$0
PAReports101 Budgetl5 Year Projections
City of Edmonds Exhibit #14
All Funds
1999-2001 Interfund Transfers/Service
Total
Transfer
1999
2000
2001
Increase/
From
To
Actual
Actual
Adopted
(Decrease)
Descri tion
001
005
$50,000
$50,000
$100,000
$50,000
Fire apparatus replacement
008
158,010
125,675
188,500
62,825
Travel/Training/Computer equipment
019
20,000
0
0
0
Community Grants
111
266,140
75,420
279,000
203,580
Street maintenance
112
12,500
0
0
0
Street construction
116
150,040
50,040
95,000
44,960
Building maintenance
117
15,000
15,000
15,000
0
Municipal Arts
119
210,980
600,000
200,000
(400,000)
Labor Agreements/contingencies
128
7,500
0
0
0
City Enterprise Fund implementation
130
53,500
55,000
56,000
1,000
Cemetery salary/benefits per ordinance
511
105,000
61,101
64,000
2,899
Fire Mechanic
520
0
150,000
0
(150,000)
Medical Self -Insurance bailout
623
10,000
0
0
0
Hekinan Art
1.058,670
1,182,236
997,500
_(_1.84,736)
002
325
3,442
2,389
12,000
9,611
By ordinance; for general capital projects
007
001
0
121,000
0
(121,000)
Costs associated with Officer injuries
111
008
3,867
1,582
4,560
2,978
Travel/Training/Computer equipment
112
0
25,000
0
(25,000)
Street Overlays
112
ill
78,450
75,270
37,380
(37,890)
Public Works bond payment
113
001
17,000
24,009
20,000
(4,009)
Stafftime related to multimodal project
117
001
11,581
11,456
12,200
744
Arts clerk services
119
001
210.980
73,420
136,600
63,180
One-time only costs
326
0
77,230
0
(77,230)
Pubic Safety Bldg. Equipment
411
0
1,100
0
(1,100)
Salary ordinance
20,980
151,750
136,600
(15.150)
120
623
5,000
5,000
3,000
(2,000)
Tourism advertising
117
4,000
4,000
4,000
0
Tourism advertising
123
16,555
16,518
16,000
(518)
Tourism advertising
25,555
25,518
23,000
_ (2,518)
125
001
20,000
20,000
20,000
0
Parks maintenance
126
111
0
134,580
0
(134,580)
Street construction
128
001
0
7,500
0
(7,500)
Elimination of City Enterprise Fund
130
001
1,200
1,200
1,800
600
Grounds maintenance
326
117
9,000
19,000
16,400
(2,600)
Art project contribution
411
413
1,468,010
1.632,705
1,514,680
(118,025)
Revenue bond payments
412
1,000,000
1,000.000
1,000,000
0
Construction projects
414
0
50,780
50,790
10
Treatment Plant project contribution
008
10,796
7,745
13,610
5,865
Travel/Training/Computer equipment
001
0
23,780
23,800
20
Environmental services
001
623,476
735,921
782,650
46,729
Utility overhead costs
001
0
4,805
46,200
41,395
IT Services
001
4,788
6,175
5,000
(1,175)
Grounds maintenance
111
15,000
15,000
15,000
0
Street restoration
3,122,070
3,476,911
3,451,730
(25,181)
412
112
0
75,000
75,000
0
Utility contribution for street projects
511
008
1,515
1,110
2,390
1,280
Travel/Training/Computer equipment
Total
$4,563,330
$5,067,431
$4,810,560
($255,871)
PAReports\01 BUDGET\TRNSFERSXLS 4/16/2001
City of Edmonds
Exhibit #15
All Funds
2001 Intergovernmental Expenditure
Requests
1999
2000
2001
General Fund
Actual
Actual
Adopted
NON -DEPARTMENTAL:
Auditing
$25,543
$24,778
$28,200
Election service
(3,020)
32,201
35,000
Voters Registration
48,220
45,138
57,600
LEOFF Disability Benefits
164,490
159,299
158,000
Unemployment Benefits
14,258
4,959
12,000
PERS Benefits
70,549
44,955
13,000
Pollution Control
11,430
13,796
13,800
Alcoholism
7,102
5,717
10,000
ESCA
41,010
41,842
45,900
Medic 7
682,862
722,039
736,000
Library Service
951,931
994,494
1,036,000
State Excise Taxes
3,963
6,302
4,000
POLICE/FIRE DEPT:
Other jail booking fees
4,500
2,000
2,000
Prisoner care
101,663
85,327
87,970
SNOCOM:
Police
154,130
144,241
144,130
Fire
114,397
114,397
114,400
Subtotal
268,527
258.538
258,530
PARKS MAINTENANCE DEPT:
Meadowdale Complex maint.
52,064
42,825
56,510
Lynndale Skateboard Park maint.
0
4,000
4,000
FACILITIES MAINTENANCE DEPT.,
State Inspections
582
473
2,300
GENERAL FUND TOTALS
52 445 674
1210
VU5$0 $�Q
Criminal Justice Fund
SNOCOM
166,182
176,292
176,250
Prisoner care
139,130
128,661
181,030
CRIM. JUSTICE FUND TOTALS
304.953
$357.280
Street Fund
Auditing
1.581
1,032
1,000
STREET FUND TOTALS1,Q.00
Combined Ut[lity Fund
STORM:
Auditing
3,352
1,032
1,190
WATER:
Auditing
4,030
4,130
4,710
SNOCOM
22,880
22,880
22,890
SEWER:
Auditing
4,030
4,130
4,710
Lynnwood Treatment Plant
172,500
34,866
34,870
Ballinger Lift Station
148,000
188,660
148,000
TREATMENT PLANT:
Auditing
4,490
4,130
4,710
Dept. of Ecology
47,712
47,703
48,000
Lab accreditation
500
500
500
PSAPCPA fee
1.000
11000
1,000
COMB. UTILITY FUND TOTALS
A08.494
$309.031
Equipment Rental Fund
Auditing
2,144
2.065
2,360
ALL FUNDS
3.163.205
111N4MA
PAREPORTS\01 BUDGET\genfundmandatorycosts.xls 4/16/2001
■
ther Funds
Cross -Reference
Fund
No.
Name of Fund
Fund Administrator
Page No.
002
Cumulative Reserve/General Fund
Administrative Services 300
34
005
Fire Apparatus Reserve Fund
Fire 500
84
006
Emergency Financial Reserve Fund
Administrative Services 300
34
007
Criminal Justice Activity Fund
Police 400
57
008
Travel/Training/EquipmentFund
Administrative Services 300
34
009
LEOFF Medical Insurance Reserve Fund
Administrative Services 300
34
019
Community Request Grants Fund
City Council 100
10
104
Drug Enforcement Fund
Police 400
65
ill
Street Fund
Public Works
117
112
Combined Street
Construction/Improvement Fund
Capital Projects
151
113
Multimodal Transportation Fund
Capital Projects
153
114
Street Beautification Fund
Capital Projects
153
115
Underground Wiring Fund
Capital Projects
153
116
Building Maintenance Fund
Capital Projects
153
117
Municipal Arts Fund
Parks and Recreation
106
118
Memorial Street Tree Fund
Parks and Recreation
106
119
Council Contingency Fund
City Council 100
10
120
Hotel/Motel Tax Fund
Administrative Services 300
36
121
Employee Parking Permit Fund
Administrative Services 300
36
122
Edmonds Youth Scholarship Fund
Parks and Recreation
108
123
Tourism Arts Commission Promo. Fund
Parks and Recreation
108
124
Off Street Parking Fund
Development Services
97
125
Park Acquisition/Improvement Fund
Capital Projects
155
126
Special Capital Fund
Capital Projects
155
127
Gift Catalog Fund
Parks and Recreation
108
128
City Enterprise Fund
Office of Mayor 200
19
130
Cemetery Improvement Fund
Parks and Recreation
110
131
Fire Donations Fund
Fire 500
84
191
HUD Block Grant Fund
Capital Projects
155
325
Capital Improvement Fund
Capital Projects
155
326
Public Safety Building Construction Fund
Capital Projects
157
411
Combined Utility Operation Fund
Public Works
125
Combined Utility Op. Fund/Treatment Pit
Public Works
147
412
Combined Utility
Construction/Improvement Fund
Capital Projects
157
413
Combined Utility Bond Reserve Fund
Capital Proj ects
159
414
Capital Improvements Reserve
Capital Projects
159
511
Equipment Rental Fund
Public Works
141
520
Self Insurance Medical Fund
Office of the Mayor 200
19
610
Cemetery Maintenance Fund
Parks and Recreation
110
617
Firemen's Pension Fund
Fire 500
84
621
Special Library Fund
Administrative Services 300
36
623
Sister City Commission Fund
Office of Mayor 200
19
-XIII-
P:Reports:01 Budgt: CrossRef
�°F EDP
o�
.1$
eneral Fund Revenues
2001
� 0F EDP
O
. l�
P: Reports:01 Budgt: GFlogo
REVENUE DETAIL
1999
# Description Actual
2000 2001
Actual Requested
308,00.00
BEGINNING CASH
$1,582,961
$1,548,270 *
$2,832,350
TAXES
311.10.00
Property (Regular)
$6,218,857
$7,028,893
$7,160,000
311.10.01
Property (EMS)
1,379,571
1,466,435
1,529,000
313.10.00
Sales (Retail)
4,016,537
4,372,470
4,343,000
316.43.00
Gas Utility (5 3/4 %)
353,548
402,684
460,000
321.91.00
T.V. Cable (5%)
235,203
266,069
281,000
316.47.00
Telephone Utility (5 3/4%)
705,399
955,796
928,000
316.51.00
Electric Utility (6%)
979,503
987,456
1,030,000
316.74.00
Sewer Utility (6%)
0
196,400
194,000
317.10.00
Water Utility Surcharge (5 3/4%)
163,445
171,880
164,000
317.20.00
Leasehold Excise
110,845
116,631
90,000
317.50.00
Gambling
346,772
278,667
291.000
TOTAL TAXES
14
6 243.38Q
16.4TQ,.Q44
LICENSES & PERMITS
321.70.00
Amusements
$7,345
$7,190
$8,000
321.80.00
Business License Penalty
330
1,433
2,000
321.90.00
Business License
58,517
56,158
54,000
321.91.00
Business Fire Permits
565
550
700
321.92.00
Garbage Utility Franchise
10,811
10,811
11,000
321.93.00
Dev Sery permit surcharge
0
5,215
4,000
321.94.00
Transient business license
0
5,700
8,000
322.10.00
Building Permits
531,514
645,512
500,000
322.30.00
Animal License
15,493
6,045
7,000
322.40.00
Street & Curb Permits
28,683
25,270
25,000
322.90.00
Non -business Lic./Permits
4,801
4,168
12,000
TOTAL LIC. & PERMITS
_$53�,,�QO
INTERGOVERNMENTAL
331.22.00
Federal COPSFAST Grant
$150,000
$150,000
$0
334.00.00
State Grants - Other
0
2,291
13,000
334.03.10
DOE Recycling Grant
25,061
1,511
0
334.04.40
Stevens Healthcare Grant
24,000
24,000
24,000
335.00.81
Mobile Home/Trailer Excise
11,583
1,926
0
335.00.83
Motor Vehicle Excise Tax
532,431
101,686
0
335.00.91
PUD Privilege Tax
113,209
123,585
106,000
336.00.85
Equalization Sales Tax
666,263
158,270
0
336.04.22
Dept. of CTED - State of WA
0
670,051 *
0
336.06.51
DUI - Cities
5,243
5,488
2,000
336.06.94
Liquor Excise Tax
121,975
126,208
126,000
336.06.95
Liquor Board Profits
207,351
234,401
213,000
337.07.10
Recycle Grants
26,667
7,408
0
P:Reports:0lBudgt:Data:GENREV.XLS 3/30/2001 -1-
Revenue
General Fund Dept. 001
Narrative
BEGINNINGCASH
2001 Beginning Cash includes $1.3 million designated to Initiative 722 Tax/Fee refunds and $443,950 received from the State of
Washington (CTED) in year 2000 for payment of 2001 expenditures
TAXES
The largest single source of revenue is property taxes, which makeup 39-percent of all revenues. Due to limitations imposed by
the State legislature, revenue from regular property taxes cannot exceed 106-percent anyone year. The EMS levy rate is limited
to 50 cents per $1,000 of assessed property valuation. The City has been limited to 45 cents by the vote of the people in March of
1992; however, voters increased the level to 50 cents on September 19,1997. Sales tax revenues are anticipated to increase by
3.5-percent. Utility taxes are limited by State law to 6-percent of gross utility revenue. These increases are needed to pay for the
increase in Public Safety budgets.
LICENSESANDPERMITS
License and permit activities are userfees that are derived from various regulatory activities of the City. The bulk of the revenue is
derived from building construction activities. Since this activity is dependent upon new construction it can be an unstable source
of revenue. This source of revenue has been increasing overthe past few years.
INTERGOVERNMENTAL
This revenue source is made up of three major categories: (1) grants, (2) state shared revenues, and (3) interagency contracts.
Grants consist of both State and Federal monies. State collected revenues are shared with all cities on the basis of per capita
distributions. These revenues are derived from three main sources: liquor sales, gasoline taxes, and motor vehicle excise taxes.
Interagency contracts exist with Stevens Hospital for police security, Town of Woodwayforfire/emergency medical services, Fire
District#1 for fire/emergency medical services, and Edmonds School District for campus protection at Edmonds/Woodway High
School. Due to the passing of the State's Initiative 695, sales tax equalization and motor vehicle excise tax revenues are now
eliminated. This accounted for 11-percent of all general fund revenues in 2000, but is anticipated to be only 6.9-percent of 2001
revenues.
For2001, Edmonds established inter -agency contracts with Mountlake Terrace for Information Technology services ($15,000)
and continued its contract for Ordinance Enforcement. The City also continued to provide accounting services to Snocom
($20,000).
P:Reports:01 Budgt:FundsNarr:Revenue
-2-
REVENUE DETAIL
1999 2000
# Description Actual Actual
2001
Requested
INTERGOVERNMENTAL CONTINUED
337.07.30
Commute Trip Grant
$1,573
$197
$0
338.21.00
Law Protection - Hospital
334,660
391,113
367,000
338.21.10
WA Police Acad. Contract
24,379
90,938
95,000
338.22.00
Fire Protection - Woodway
182,488
187,915
188,000
338.23.00
Fire Protection - District #1
213,993
218,247
214,000
338.24.00
Campus Safety - Sch. District
7,428
17,839
22,000
338.25.00
Law Protection - Woodway
7,400
8,500
10,000
338.26.00
Accounting/IT Services
20,000
20,000
40,000
338.27.00
Ord. Enforcement. Mtlk Terr
18,756
4,300
26,000
338.28.00
SNOCOM Director Services
86,273
92,665
95,000
TOTAL INTERGOVT'L R.ZULM
Q2.638.539
5�.,41.,99d
CHARGES FOR SERVICES
341.50.00
Sale of Maps & books
$1,631
$990
$2,000
341.31.00
Record legal documents
1,691
1,376
4,000
341.70.00
Resale items
1,426
0
0
342.20.00
Fire Training Classes
0
26,574
16,000
342.30.00
Charges for Home Detention
4,960
3,170
2,000
342.40.00
Inspection fees
1,665
2,804
22,000
342.50.00
Emergency Service Fees
0
2,408
0
343.20.00
Engineering Fees/Charges
107,277
78,972
110,000
343.83.00
Storm Drainage Fees
2,225
6,350
5,000
343.93.00
Animal Control Shelter
3,044
3,458
3,000
345.81.00
Zoning/Subdivision Fee
46,172
71,949
100,000
345.83.00
Plat inspection/Plan Check
295,379
378,227
250,000
345.86.00
Cert/Photo/Record Search Fee
6,976
8,481
12,000
345.88.00
S.E.P.A. Review
5,652
5,564
7,000
345.89.00
Shoreline Mgmt. Permit
2,590
1,525
3,000
345.89.01
Critical Area Study
0
6,840
0
347.30.00
Swim Pool Entrance Fee
40,389
46,212
49,000
347.31.00
Swim Pool Locker Fee
609
588
500
347.32.00
Swim Pool Class Fee
35,638
27,538
32,000
347.60.00
Recreational Program Fee
588,508
646,565
612,000
347.61.00
Fitness Activities
3,909
2,692
5,000
349.18.00
Overhead Charge to Utility
623,476
735,921
782,650
349.95.91
Interfund Services
52,267
91,425
184,500
TOTAL CHARGES FOR SERVICE: 5�1.825.484
�2.149.629
2 41 0
FINES & FORFEITURES
338.12.00
Shared Court Costs
$500
$500
$500
341.23.01
Civil probate filings
713
178
1,000
341.32.00
Warrant Fees
7,560
7,433
3,500
341.62.00
Court Fees for Photocopies
188
239
200
P:Reports:01Budgt:Data:GENREV.XLS 3/30/2001 -3-
Revenue
General Fund
Narrative
CHARGES FOR SERVICES
Dept. 001
This revenue source consists of user fees that are derived from a wide variety of activities. Revenue from recreational
services tend to gradually increase with community growth and regional demand. Recreational fees make up 31-percent
of this revenue source. Overhead charge to the Combined Utility also makes up a large part of these revenues. Since
the Combined Utility is a self-sustaining entity by State Statute, utility users are required to pay all costs related to the
utility's operation.
FINES AND FORFEITURES
This revenue source consists of two categories: criminal and noncriminal. Most of the revenues are derived from traffic
violations. Some of the revenue related to these activities are assessed by the Edmonds Municipal Court. The Edmonds
Municipal Court was re-established in 1985.
P: Rep orts: O 1 B udgt: FundsNarr: Revenu e
-4-
REVENUE DETAIL
FINES & FORFEITURES CONTINUED
342.33.00
Probation Charges
342.37.00
Booking fees
352.30.00
Proof of Ins. Penalty
353.10.00
Traffic Infraction Penalties
353.70.00
Non -parking Infract. Penalties
354.00.00
Parking Infraction Penalties
355.20.00
DWI Penalty
355.80.00
Other Criminal Traf. Misdemeanor
356.50.03
Investigative Drug Buy
356.90.00
Other Non -Traffic Misdemeanor
357.30.00
Criminal Cost Recoupment
357.32.00
Witness Cost Recoupment
357.33.00
Public Defense Recoupment
357.35.00
Court Interpreter Recoupment
359.90.00
Miscellaneous
386.99.00
School Zone Safety
TOTAL FINES & FORFEITURES
1999 2000 I 2001
Actual Actual Requested
$135,062
5,997
7,207
311,127
861
29,725
17,526
46,518
9
17,273
74,608
573
7,101
2,388
1,614
8,055
F)7a,G05
MISCELLANEOUS
361.11.00
Investment Interest
$130,756
361.32.00
Unrealized Gain on Investments+
$0
361.40.00
Contracts/Notes/Accts. Rec.
28,960
362.30.00
Parking
31,868
362.40.00
Space Facilities Rental
84,984
362.50.00
Leases
93,751
362.80.00
Vending Machine Sales
1,477
362.90.00
Other Rents & Use Charges
6,396
367.00.00
Contributions/Donations
964
369.10.00
Sale of Junk/Salvage
2,152
369.20.00
Sale of Unclaimed Property
1,190
369.90.00
Other Miscellaneous
147,699
369.90.02
Returned Check Fee
1,053
TOTAL MISCELLANEOUS31_,20
OTHER FINANCING SOURCES
395.10.00
Sale of fixed assets
$500
397.00.00
Transfers from other Funds
210,980
TOTALREVENUES
1 1 1
$182,109
7,356
6,632
328,056
1,299
26,139
5,173
29,151
11
9,491
110,468
57
7,478
2,198
4,755
2,936
731.658
$170,288
$21,870
27,514
32,480
117,597
94,180
3,643
3,223
8,722
500
5,066
49,426
660
$5_ 5.-$
$0
201,920
$137,000
6,000
10,000
320,000
1,000
33,000
22,000
35,000
0
18,000
88,000
1,000
7,800
2,000
0
5,000
$& .000.000
$141,000
$0
19,000
28,000
105,000
88,000
4,000
4,000
1,000
2,500
1,000
55,500
500
4 0
$500
136,600
=j_Z . 9 0
TOTAL BEG. CASH & REV. 22.774.252 $ 4,8-15,_ 1= 1 �i24.954.3QQ
*2001 Beginning Cash includes $1.3 million designated to Initiative 722 Tax/Fee refunds and $443,950
received from the State of Washington (CTED) in year 2000 for payment of 2001 expenditures.
+ Please see page XI for further information
P:Reports:OlBudgt:Data:GENREV.XLS 3/30/2001 -5-
EXPENDITURE S UM111 A R Y
:.:
F>:..
1999
2000
2001
Department
Actual
Actual
Re uested
LEGISLATIVE
$133,691
$133,080
$170,830
MAYOR AND MUNICIPAL COURT
668,836
654,357
739,840
ADMINISTRATIVE SERVICES
1,588,744
1,565,310
1,785,320
NON -DEPARTMENTAL
3,877,982
4,632,389
4,085,230
POLICE
5,727,828
5,859,796
6,213,100
FIRE
3,885,596
3,835,292
4,080,380
COMMUNITY SERVICES
202,365
116,449
209,040
DEVELOPMENT SERVICES
1,866,523
1,936,941
2,320,440
PARKS & RECREATION
2,172,751
2,150,638
2,389,820
PUBLIC WORKS
1.101,666
1.100.013
1,235,190
$23,229,190
SUBTOTAL $21,225,982 $21,984,265
Ending Cash Balance
1,548,270
2,832,350
1.725,110
$24,954,300
TOTAL
$22,774,252
$24,816,615
P_EP_ABN__LF_Q
General Fund is the largest and most important of the City's funds. It accounts for
sources and uses of available
spendable resources. State law requires nonchartered code cities such as the City of Edmonds to
maintain
a General Fund.
Principal sources of revenue to the General Fund are property taxes, retail sales tax, utility taxes, fines and
forfeitures. Principal uses of revenues are for police and
fire protection, street maintenance,
park maintenance,
library service and recreational activities.
$6,600,000
$6,000,000
$5,400,000
$4,800,000
$4,200,000
$3,600,000
$3,000,000
$2,400,000
$1,800,000
$1,200,000
$600,000
$0
LEGISLATIVE MAYOR ADM NON-D& POLICE FIRE COMMUN. DEVELOP PARKS & PUBLIC
SERVICES SERVICES SERVICES RECREATION WORKS
Department
■ 2000 Anticipated L 2001 Requested
-6-
)-17c 9 �
.1$
egislative
Organization Chart
Councilmembers
Establish City Policies
Set Forth the Powers Vested in Legislative Bodies
Represent City on Boards and Commissions
Attend Council Meetings and Others as Appropriate
Attend Legislative Briefings
Represent City to Other Organizations
Perform Ceremonial Duties
• Position #1
Michael Plunkett
• Position #2
Chris Davis
• Position #3
Tom Miller
• Position #4
Lora Petso
• Position #5
David O. Earling
• Position #6
Richard Marin
• Position #7
Dave Orvis
P:Reports:OlBudgt:OigChts:CityCouncil
Function
The City Council is the legislative body that establishes City policy. The Council's legislative author-
ity is established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section
35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of
noncharter code cities.
The City Council's time commitment ranges from 25-to-32 hours per week for packet review and
attending Council and post -Council meetings to review meeting actions. During the budget process,
the time commitment is extensive and meetings are often held on Saturdays or weeknights.
P:Reports:01 Budgt:Depts: Council
Legislative
Dept. 110
General Fund
Expenditure Summary
1999
2000
2001
Actual
Actual
Re uested
Descri tion
$133,691
$133,080
$170,830
Administration
133,691
133,080
170,830
SUBTOTAL
OTHER FUNDS:
20,000
0
0
Community Request Grants
210,980
151,750
136,600
Council Contingency
$364,671
$284,830
$307,430
TOTAL
Decision Packages included in the 2001 Request:
No changes to the 2000 Baseline Budget
_7_ P:Reports:0IBudgt:Data:Leg
Legislative
General Fund
Dept. 110
Expenditure Detail
Number
Descd tion
1999
2000
2001
Actual
Actual
Re uested
ADMINISTRATION
(001.000.110.511.10.00)
11
Salaries
$70,754
$69,525
$84,120
12
Overtime
0
3,150
5,400
23
Benefits
36,607
50,141
62,360
31
Supplies
1,969
2,062
2,000
35
Small Equipment
942
1,019
1,000
41
Professional Services
18,553
1,176
5,600
43
Travel
2,369
748
5,400
48
Repairs/Maintenance
238
220.95
500
49
Miscellaneous
2,259
5,038
4,450
TOTAL ADMINISTRATION
_8 P:Reports:0 I Budgt:Data:Leg
Legislative Services
General Fund Dept. 110
Narrative
ADMINISTRATION 4110
Salaries - Seven Councilmembers at $350 per month ($29,400) and the Council President compensation supplement
at $200 per month ($2,400). Also included is $33,600 for Councilmembers to attend assigned board and commis-
sion meetings for which they will be paid $50 per meeting. Part-time Senior Executive Council Assistant for
approximately 20 hours/week at $18.00 per hour ($18,720).
Overtime -Videotaping Council meetings.
Benefits
Su lies - Supplies for Council office and Council Retreat.
SmallE ui ment-Miscellaneous small equipment needs.
Professional Services - Unanticipated negotiations ($5,000) and courier service ($600).
Travel - Reimbursement of mileage for personal automobile usage ($300), AWC convention for three
Councilmembers ($2,100), Council Retreat ($1,000), and two NLC meetings ($2,000).
Re airsfMaintenance - Typewriter, fax, printer, repairs, or maintenance.
Miscellaneous - Includes subscriptions and registration for Association of Washington Cities, student representative
plaques, educational workshops for elected officials and unanticipated workshops/seminars ($4,450).
P:Reports:01 Budgt:Nanative: Leg
-9-
Legislative OtherFunds
2000 2001
Revenue Actual Adopted
COMMUNITY REQUEST GRANTS - FUND #019
Beginning Cash Balance $0 $0
2000 2001
Expenditures Actual Adopted
Ending Cash Balance
$0 $0
TOTAL REVENUE $0 $0 TOTAL EXPENDITURE $0 $0
COUNCIL CONTINGENCY - FUND #119
Beginning Cash Balance $121,250
$590,800
Ending Cash Balance
$590,800
$654,200
Trans. From Gen. Fund #001 600,000
200,000
Trans. To Gen. Fund #001
73,420
136,600
Trans. To Public Safety
Investment Market Value Change' 21,300
0
Project Fund #326
77,230
0
Trans. To Combined Utility
Fund #411
1,100
0
TOTAL REVENUE $742,550
$790,800
TOTAL EXPENDITURE
$742,550
$790,800
Please see page XI for further information.
-10-
P:Reports:01 Budgt:Funds:Leg
egislative
Narrative
Other
Funds
Co RE VEST GRANT5 - FUNf] #019
The purpose of this fund is to provide a source of money for meeting the needs of non-profit organizations that
qualify by demonstrating (1) there is a specific project; (2) the project has measurable service output to which an
organization can be held accountable through a contract; and (3) the project serves the public and benefits the City.
A process for applying for a grant initially requires the completion of an application and being able to meet the criteria
of a non-profit organization.
CONTINGENCY - FUND #119
The purpose
of this fund is to provide monies with which to meet any
the time
municipal expense,
of adopting
the necessity or extent
the Annual Budget. RCW
which could
not have been foreseen or reasonably evaluated at
$1,000 of assessed valuation,
or approximately $1,203,300,
35.33.145
limits the amount of this Fund
to 37,50 per
The tabulation below shows a summarization
of past years' activity:
Year
i3e innin Cash
Transfer In
Transfer O t
Ending Cash
2001
$590,800
$200,000
$136,600
151,750
$654,200
590,800
2000
121,250
621,300
266,000
240,430
121,250
1999
1998
126,198
100,628
66,000
40,430
126,198
0628
10,
1997
109,133
322,625
162,220
331,130
174,010
33
109,133
1996
1995
120,923
88,163
373,230
340,470
120,923
88,163
1994
106,853
87,680
150,470
106,370
422,680
106,853
1993
379,063
184,373
405,500
210,810
379,063
1992
1991
271,280
201,017
287,924
184,373
P:Reports:01 Budgt:FundsNarr: Council
-11-
r,V
41�c. 1 $9v
ayor's Office
Human
Resources
Employment
Training/Development
Labor Relations
Salary/Benefit
Administration
Civil Service/Disability
Board
Self -Insured Medical Plan
Safety/L&I Claims
• Human Resources
Director
• Human Resources
Assistant
• Executive Support
Asst. (40% shared
w/Mayor)
Organization Chart
Mayor
Sr. Executive Asst.
to the Mayor
Ex. Support Asst.
(20% Shared w/HR)
Chief Executive & Adminis-
trative Officer of the City
Responsible for Laws &
Ordinances Enforcement
Supervise City Departments
& Annual Budget
Facilitate City Council
Meetings
Ceremonial Head of City
Community
Court
Services
Manage Criminal &
Traffic Citation
CIP Administration
Caseflow
Special Assistance to
Schedule & Coordinate
Mayor
Court Hearings
Community Relations
Collect Fines
Special Projects
Develop Statute Mandates
Coordination
Procedures
Monitor Conditions of
Sentences
• Judge • Director
• Court Administrator • Executive Asst.
• Court Clerk (5)
P:Repods:01 Budgt:OrgChts:Mayor
Mission Statement
To administer City business in an efficient, economical, ethical, and legal manner. To represent and
protect the City's interests at all governmental and jurisdictional levels. To lead and support all efforts
to enhance Edmonds' citizens quality of life.
The Mayor's Role
The Mayor of Edmonds serves as both the Chief Executive Officer (CEO) and the Chief Operations
Officer (COO) of the City. In most cities with a strong mayor form of government, an assistant City
Administrator is designated the COO. In Edmonds, however, this position does not exist. For this
reason, the Mayor both manages the City's day-to-day business and supervises the City's daily
operations as carried out by the department directors.
In addition, the Mayor works with and supports the City Council in its role as a legislative and
policy -setting body, works in a responsive and collaborative manner with citizens to address their
needs and concerns, interacts with the business community to foster economic development, and
supports and empowers various community organizations that enrich Edmonds' quality of life.
The Mayor also represents the City and protects its interests in county, regional, state, and national
arenas. And finally, the Mayor provides a ceremonial presence at activities within the city and
throughout the Puget Sound area.
2000 Accomplishments 2001 Goals
• Implemented new ways to communicate • Continue long-term goal of increasing commu-
with the public, including town meetings nication with the public.
and newspaper columns.
• Explored and implemented cost -saving
measures and new revenue sources.
+ Began budget discussions early in the year
with a focus on a five-year plan.
+ Completed construction of the Public
Safety Complex and began planning for a
new fire station.
• Find a solution for long-term funding of the
Sno-Isle Library.
• Resolve fencing issues on Sunset and Ocean
Avenues.
• Bring paramedic service within the Edmonds
Fire Department.
• Begin construction of new Fire
Station #16.
• Worked cooperatively to help regional
partners, including Sound Transit, WSDOT, + Continue planning Edmonds
and the Port of Edmonds, with major Crossing, including funding and
projects; in particular, Edmonds Crossing. land -acquisition possibilities.
P:Reports:01 Budgt:Depts: Executive
avor's Office
Function
Human
Resources
Human Resources (HR) fulfills all personnel functions, which include employment/recruitment, labor
contracts, benefits and wage and salary administration, safety, employee training and development,
EEO/Affirmative Action, and general policy development. HR also administers Civil Service Commis-
sion requirements for employment/promotion of Police and Fire personnel, and LEOFF I Disability
Board support.
HR strives to hire the most qualified, highly -skilled individuals to serve Edmonds' citizens, and
provides City staff with training, benefits, and information that allow them to do their jobs with skill,
efficiency, professionalism, and courtesy.
2000 Accomplishments
Recruitment and Promotion
HR helps the service departments recruit, test,
select, and promote City employees, including
260 FTEs and approximately 185 summer
temporary help. Police and Fire employees are
hired or promoted through Civil Service testing.
During 2000, the following personnel actions
were completed:
1998
1999
2000
General Employees (FTE)
hired
27
23
24
promoted
8
9
8
Firefighters
hired
1
1
0
promoted
1
-
0
Police
hired
5
5
4
promoted
-
5
0
Retirements
9
1
7
Disabilities
4
2
4
L-5 Salary Policy
The HR Committee, with HR staff assistance,
developed and implemented a new salary plan
titled the L-5 Plan for non -represented employ-
ees. The HR Office conducted comprehensive
research on other local cities, which allowed the
City Council to establish comparable salaries.
2001 Goals
Labor Negotiations
Labor negotiations with all five City bargaining
units will begin mid-2001.Old contracts expire
year-end. HR will prepare preliminary proposals
and cost estimates for City Council review. It is
anticipated that negotiations will be conducted
by both internal staff and outside professionals.
HR staff will provide continuity and communi-
cation between the bargaining efforts with all
negotiations.
Employee Orientation and Training
The new employee orientation process will be
updated to include key information on City
goals, personnel, policies, and facilities. It will
also include video presentations from the
Mayor and short vignettes that show all City -
workforce functions.
HR will provide a grant writing class and also
seek free training presentations offered by
outside agencies, such as Washington Cities
Insurance Authority and various benefit agen-
cies.
Records
The HR employee recordkeeping system will be
upgraded through the HR portion of the new
P:Reports:01 Budgt: Depts: Executive
2000 Accomplishments - cont.
Researched information will be updated each
year as an ongoing process to maintain equitable
salary levels.
Boards & Commissions
HR provides primary support for the Civil
Service Commission, the Disability Board, the
Human Resources Committee, and the Citizens
Commission on elected officials' salaries.
Health Insurance Benefits
Due to an inability to control costs, the City
discontinued its self -insured health benefits after
three years. The City Council elected to discon-
tinue the program after a review of projected
2001 costs revealed increases to range from 20-
to 23-percent. The HR Office successfully
petitioned the AWC Health Trust for group
participation. As a result, 2001 health benefit
premiums increase approximately five -percent.
HR assisted employees during the last quarter
transition to the AWC program, as well as closed
the past self-insurance fund.
MEBT Restatement
Assisted by the HR Office, the City's MEBT
Committee reviewed and updated the MEBT
Plan. Several improvements were added. The
Plan Restatement was approved by the City
Council and forwarded to the IRS for approval.
2001 Goals - cont.
Eden system. This will enable HR to integrate
existing records into a user -friendlier format,
increase access for employees and supervisors,
and provide more comprehensive management
reports.
Staff Development
With two relatively new employees in the HR
Office, staff development will continue. Training
opportunities will include personnel require-
ments and good practices, with an emphasis on
use of new technology.
P:Reports:01 Budgt: Depts: Executive
s Office
Function
Municipal
Court
The Municipal Court publicly administers justice arising from violations of City ordinances and RCW
statutes. The Court is the vital link between Edmonds' citizens and litigants, and it performs the
following functions:
- Adjudicates civil, criminal, and traffic infractions,
- Manages cases in a timely manner to ensure that defendants' rights are not violated,
- Maintains court records, legal documents, and defendant case files,
- Oversees receipting and allocation of court fines and forfeitures, and
- Prepares and distributes court orders to victims, defendants, Department of Licens-
ing, jails, police departments, and other government entities.
The Municipal Court strives to help each community member understand the judicial system, and to
build confidence and respect within the community and with other agencies. Court staff achieves
excellence by first coming together as a positive and knowledgeable team, then working efficiently as
professionals.
P:Reports:01 Budgt: Depts: Executive
� OF EDP
O
1�
0
C. 1$9
Executive Office
General Fund
Dept. 200
Expenditure Summary
1999
2000
2001
Description
Actual
Actual
Requested
Administration
$159,433
$157,454
$172,700
Human Resources
194,484
185,913
210,200
Municipal Court
314,919
310,990
356,940
SUBTOTAL
$668,836
$654,357
$739,840
OTHER FUNDS:
Medical Self -Insurance
1,438,608
1,865,200
20,000
Sister City Commission
10,365
22,300
27,020
TOTAL
$2,117,809
$2,541,857
$786,860
Decision Packages included in the 2001 Request:
Description On oin /One -Time Amount
Re -allocate Office Assistant to Fire Admin. Ongoing ($3,000)
New hire testing & evaluations for Fire, Police One -Time 4,600
Total $1,600
-12-
P:Reports:01 B udgt:D ata: Executive
Executive Office
General Fund Dept. 200
Expenditure Detail
Account 1999 2000 2001
Number Descri tion Actual Actual Requested
ADMINISTRATION
(001 .000.210.513.10.00)
11
Salaries(Mayor)
$65,000
$67,745
$84,000
11
Salaries
54,554
59,520
54,790
12
Overtime
87
0
300
23
Benefits
27,185
21,512
21,620
31
Supplies
3,733
3,707
4,500
41
Professional Services
3,957
1,250
1,500
42
Communications
296
703
680
43
Travel
1,530
537
2,200
48
Repairs/Maintenance
407
359
600
49
Miscellaneous
2,383
2,122
2,510
594.13. 64
Equipment
301
0
0
TOTAL ADMINISTRATION
$159,433
$157,454
$172,700
HUMAN RESOURCES
(001.000.220.516.10.00)
11
Salaries (Director)
$67,676
$72,822
$85,030
11
Salaries
67,597
59,166
62,920
12
Overtime
87
0
600
23
Benefits
29,420
31,244
32,280
31
Supplies
2,739
2,251
3,500
35
Small Equipment
580
0
0
-13- P:Reports: 0 1 Budgt: Data:Executive
Executive Department
General Fund
Narrative
Dept. 200
ADMINISTRATION-#210
Salaries - Mayor.
Salaries - Senior Executive Assistant to the Mayor, Executive Support Assistant (20-percent shared with Human
Resources and Fire Administration).
Overtime - As needed for special projects.
Benefits
Supplies - Letterhead and envelopes ($700), awards/plaques ($600), fax and printer ink cartridges ($700), photo
supplies ($150), copier paper, pens, cards, labels, file folders, notebooks, and proclamation forms and folders
($2,130), coffee ($220).
Professional Services - Printing services and employee retirement art/framing.
Communications - Mayor's cellular phone ($600) and pager ($80).
Travel - Mileage and parking reimbursement, meals for city -related meetings and activities.
Maintenance -1 /3 share of copier maintenance for 3rd floor copier.
Miscellaneous - Magazine/newspaper subscriptions ($290) and costs for special meetings/events/dedications/
receptions/room rentals/flowers ($2,220).
E uq ipment - Nothing budgeted in 2001.
HUMAN RESOURCES DIVISION - #220
ADMINISTRATION
Salaries - Human Resources Director.
Salaries - Human Resources Assistant, Executive Support Assistant (40-percent shared with Mayor and Fire
Administration).
Overtime - As needed for special projects (Executive Support Assistant).
Benefits
Supplies - Office supplies ($2,000), and printing ($1,500).
Small Eauipment - Nothing budgeted in 2001.
-14- P:Reports:OlBudgt:Natrative:Executive
Executive Office
General Fund Dept. 200
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
HUMAN RESOURCES CONTINUED
41
Professional Services
$8,686
$9,366
$6,400
44
Advertising
5,517
5,482
5,500
48
Repairs/Maintenance
375
360
1,000
49
Miscellaneous
2,934
2,433
3,940
TOTAL ADMINISTRATION
1 11
1 2
CIVIL SERVICE (516.21.00)
31
Supplies
$244
$0
$550
41
Professional Services
7,757
2,787
8,000
43
Travel
100
0
300
49
Miscellaneous
772
0
180
TOTAL CIVIL SERVICE
$8.873
$2.787
$9.030
TOTAL HUMAN RES.
$1
$�1
1 2M
MUNICIPAL COURT
(001.000.230.512.50.00)
11
Salaries
$184,116
$188,583
$215,780
12
Overtime
1,059
1,857
2,000
23
Benefits
47,919
46,824
51,490
31
Supplies
2,833
1,189
3,420
-15- P:Reports:01 Budgt: Data: Executive
Executive Department
General Fund
Narrative
HUMAN RESOURCES - #220 - Cont'd.
Dept. 200
Professional Services - EAP ($1,700), public works physical exams ($400), MEBT II ($1,000), drug testing
($1,100), hearing tests ($700), and fitness -for -duty exams ($1,500).
Advertising - New employee recruitment.
Maintenance - Office equipment, photocopier agreement.
Miscellaneous - Membership in professional association ($250), reference materials ($250), employee recogni-
tion awards ($600), safety program ($400), training materials, suggestion awards ($500), Annual Award Func-
tion ($490), CERT training ($1,000), commutertrip reduction ($250), interview expenses ($200).
CIVIL SERVICE
Supplies - Office supplies and testing materials.
Professional Services - Promotion test consultant ($1,000); entry police/fire physical exams ($7,000).
Travel - Commissionerto attend Civil Service Conference.
Miscellaneous - Interviewer expenses.
MUNICIPAL COURT DIVISION 4230
COURTSERVICES
Salaries - Court Administrator, four clerks and two part-time file clerks.
Overtime - Night and Saturday court for probable cause hearings, weekend court for incustodies, night court for
mitigation hearings.
Benefits
Supplies - General office supplies required to support a staff of five. Included are miscellaneous office supplies,
envelopes, and ribbons for printers. Special forms to conduct court business (warrants), receipts, notice of case
settings, hearing notices, releases, payment agreement, no contact orders, file folders & labels, cassette tapes for
court recordings (four -track, 90-minute leaderless).
P:Reports:01 Budgt:Narrativc:Executive
-16-
Executive Office
General Fund Dept. 200
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
35
43
45
48
49
594.12. 64
41
49
49
MUNICIPAL COURT CONTINUED
Small Equipment
$869
$2,426
$200
Travel
324
0
150
Rental/Lease
1,642
2,443
2,500
Repairs/Maintenance
0
609
300
Miscellaneous
683
809
600
Equipment
(869)
0
0
JUDICIAL SERVICES -JUDGE
~
(512.51.00)
Professional Services
62,246
54,023
65,000
WITNESS SERVICES
(512.53.00)
Miscellaneous
12,140
10,495
12,000
JURY SERVICES
(512.54,00)
Miscellaneous
1,957
1,731
3,500
TOTAL MUNICIPAL COURT
saIA-91-2
$356,94Q
GENERAL FUND SUBTOTAL
$668=
$65 .357
739.840
-17- P: Reports:01 Budgt:Data: Executive
Executive Department Dept. 200
General Fund
Narrative
MUNICIPAL COURT DIVISION -#230- Confd
COURTSERVICE
Small Eoui�ment - Calculators.
Travel - Mileage reimbursement.
RentalJLease - Lease copy machine.
Maintenance -Repair office equipment and fax machine maintenance.
Miscellaneous - Membership for Judicial Association ($400). Judicial training manuals ($200).
E uq ipm_ent - Nothing budgeted for 2001.
JUDICIAL SERVICES- JUDGE
Professional Services -Contract with Judge and Judge Pro Tem. Contract is renewed on an annual basis during the
four year appointment.
WITNESS SERVICES
Miscellaneous -Witness fees for court trials and special hearings.
JURY SERVICI=S
Miscellaneous - Jury fees for court trials. Supplies for jurors such as handbooks and coffee supplies.
P :Reports:01 Budgt:Narrative: Executive
-18-
Mayor's Office
Other
Funds
Revenue
2000
Actual
2001
Adopted
Ex enditures
2000
Actual
2001
Fldopted
CITY ENTERPRISE - FUND #126
Beginning Cash Balance
$7.500
�.Q
Ending Cash Balance
7.500
�
MEDICAL SELF-INSURANCE - FUND 4520
Beginning Cash Balance
Interest Earnings
Insurance Recoveries
Interfund Trust Contribution
$387,700
11,986
23,576
1,249,855
$30.817
0
0
0
Ending Cash Balance
Employee Claims
Professional Services
$30,817
1,533,931
108,369
$0
30,817
0
TOTAL REVENUE $1,673.117 P30,817 TOTAL EXPENDITURE
SISTER CITY COMMISSION - FDND #.623
(100- Public)
Beginning Cash Balance $1,440 $4,964 Ending Cash Balance
Interest Earnings 100 178 200 Miscellaneous
Transfer from Fund #120 5,000 3,000
SUBTOTAL $0,618 58,164 SUBTOTAL
(200- Private)
Beginning Cash Balance
$8,910
$6,925
Ending Cash Balance
Interest Earnings
403
500
Miscellaneous
Contributions
Student Trip
4,127
3,000
Student Trip
11,900
19,000
SUBTOTAL
$25,340
$29,425
SUBTOTAL
TOTAL REVENUE
$31,958
$37,589
TOTAL EXPENDITURE
$1,67;3,117 $30,817
$0
$4,964 $4,164
1,654 4,000
$6,618 $8,164
$6,925 $6,405
5,313 5,020
13,102 18,000
$25,340 $29,425
$31,958 $37,589
-19-
P: Reports:01 B udgt: Funds: Mayors
a vor's Office
Narrative
CITY ENTERPRISE - FUND
Other
Funds
As stated in Ordinance No. 3229, this fund was established October 27, 1998, to encourage economic development.
It will be used to purchase, design, promote, and sell merchandise with the City's name. In 1998, $7,500 was
transferred from the General Fund for start-up costs and may be returned at the City Council's discretion.
Due to inactivity, this fund was eliminated in 2000.
MEDICAL SELF-INSURANCE - FUND 520
In accordance with Ordinance No. 3158, Fund 520 titles "Medical Self -Insurance Fund" was established August 19,
1997. This fund was established to consolidate all revenues, expenditures, and reserves associated with the City's
medical self-insurance program into a single fund.
In 2000, the City Council decided to revert back to the Association of Washington Cities medical, dental, and vision
coverage. Therefore, this fund will be discontinued in 2001.
SISTER CITY COMMISSION - FUND 623
In accordance with Ordinance No. 2715, fund No. 623 titled Sister City Commission was established June 31, 1989.
Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures (200) donated for the
purpose of hosting are segregated from public revenues and expenditures (100) by program numbers.
The Sister City Commission promotes international goodwill through the exchange of people and ideas. In the
pursuit of this goal, they endeavor to promote the City of Edmonds by providing cultural opportunities to citizens,
encourage commerce and attract tourists.
The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of
private funding for its projects. The Commission will look for corporate sponsors and a major fund raising event.
Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail for all expendi-
tures and carefully differentiate between public and private funds to the end that no public monies of the City are
spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events
approved for public expenditures by the opinion of the State Auditor and Attorney General.
P:Reports:01 Budgt:FundsNarr:Executive
-20-
� OV EDP
O
1mmmwp-
27. 19 0
$
dministrative Services
Financial
Services
Budget monitoring
Revenue Expense
Reporting
Payroll
Treasury
Utility Billing
AP/.AR
Insurance
Fixed Asset /
Inventory Control
Fiscal Management
Internal Auditing
Purchasing
• Assistant Director
• Accountants (2)
• Accounting Technician
• Accounting Clerks (4)
Information
Services
System Dev.
System Maint.
User Support
Website Design/
Maintenance
• Information
Services Coord.
• Computer Support
Technician
Organization Chart
Director
City
Clerk
Records Managemt.
Council Agendas,
Packets, Minutes
Document Legisla-
tive Action
Business Licenses
Parking Permits
Central Telephone
Reception
Mail Processing
• City Clerk
• Deputy City Clerk
• City Records Coord.
• Admin. Assistant
• Sr. Office Assistant
• Office Assistant
Executive
Assistant
Contracted
Legal Services
Legal
Representation
Criminal Prosecutor
Legal Advisor
Prepare Documents
Review Documents
Risk
Management
Claims
Program Coord.
Contract Monitoring
P•.Reports:01Budgt0rgCh sAdmm
dministrative Services
Function
Administration
Division
The Administration Division advises on the department's administrative, financial, and personnel
matters, ensures cost effective use of available resources, pursues performance standards that meet
organizational needs and enhance employee growth, and renders public service pertinent to reporting
the City's financial condition.
2000 Accomplishments
• Successfully completed the purchase of
new financial, permitting, and recreation
systems software.
• Restructured budget process to incorpo-
rate an increased level of participation
from staff, the Council, and the public.
New process resulted in a shorter
timeframe for adoption and allowed for
multiple discussion sessions and public
meetings.
• In conjunction with the Mayor, developed
five-year financial forecasts for all major
City funds.
• Edit and produce on-line City newsletter,
The City ScooR.
• Updated and refined the City's website.
2001 Goals
• Complete installation of new software systems
and upgrade of City's network.
• Develop financing plan for City's infrastruc-
ture needs.
• Work with Mayor and City Council to develop
funding strategies for the various City pro-
grams.
• Continue improvements to the City's website.
P:Reports:01 Budgt:Depts:Admin
dministrative Services
Function
Financial Services
Division
The Financial Services Division fulfills all accounting/treasury functions, which include payroll,
accounts payable, accounts receivable, auditing, job costing, investing, budgeting, and reporting. A
full-time Water Utility billing clerk is assigned to this division, but the position is funded by the Water/
Sewer Fund.
2000 Accomplishments
2001 Goals
• Received an unqualified (clean) opinion on • Prepare the City's CAFR to meet reporting
all financial statements in accordance with standards in order to receive the Certificate of
generally accepted auditing standards from Achievement for Excellence.
the State Auditor's Office.
• Received the Achievement for Excellence in
Financial Reporting for the City's Compre-
hensive Annual Financial Report (CAFR).
• Established new purchasing policies.
• Established five-year projections for all
operating funds.
• Completed internal stormwater rate study.
• Establish reserve contingency policies for
various funds.
• Certify investment policy with Washington
State.
• Analyze sewer utility rates.
P:Reports:01 Budgt:Depts:Admin
dministrative Services
Function
Information Services
Division
To provide centralized support to all City departments for network and software systems. Support
encompasses user training, work station troubleshooting, specialized report generation, and on -call
services.
2000 Accomplishments
• Successfully converted financial system data
and began production with the new general -
ledger software system.
• Added network support technician to Informa-
tion Technology staffby restructuring a vacant
position within Administrative Services.
2001 Goals
• Complete conversion and implementation of
remaining financial system modules as well as
permitting and recreation systems.
Complete network conversion from Novell to
NT and standardize operating systems to
Windows 2000.
• Completed replacement of personal comput- • Continue staff training and development.
ers throughout City to accommodate require-
ments of new software systems.
• Successfully completed conversion to new
Internet service provider.
P:Reports:01 Budgt:Depts:Admin
dministrative Services
Function
City Clerk's
Office
The City Clerk's Office fulfills all legal requirements of recording, posting, publicizing, filing, and
protecting/preserving public documents. Responsible for City Council agenda, packets, and meeting
minutes, as well as all business and specialty licenses. The Division is also responsible for the fol-
lowing City programs: records management, telecommunications, central switchboard, mail, reproduc-
tion, parking permits, and minute -taking services.
2000 Accomplishments
• Implemented new Non -Resident Business
License requirement. A new database and
licensing program was developed.
• Upgraded the telephone system to a four -digit
extension system to accommodate the need to
expand.
• Provided additional access to public records
via the Internet (non-resident business li-
censes and ordinances are now available).
• Worked with the Bureau of the Census to
encourage the public to participate in the
2000 Census.
+ Met with departments and provided informa-
tion regarding legal requirements for process-
ing requests for public records.
+ Worked on preparing the new Council Cham-
bers for the first meeting to be held on Janu-
ary 2, 2001.
2001 Goals
• Replace Business License software/computer
program.
Continue to work on a smooth transition with
City Council meetings being held in anew
location.
• Maintain archives at Anderson Center and
Public Works (remove and destroy records
according to the State Retention Schedule,
add new boxes, and update appropriate logs/
records).
• Work to provide access to additional public
records via the Internet (resolutions).
Review City Code Chapters dealing with
business licenses to make necessary changes
to bring them up-to-date.
• Conduct annual Citywide workshop regarding
legal requirements for processing requests for
public records.
P: Reports: 01 Budgt:Depts:Admin
dministrative Services
Mission Statement
The Administrative Services Department is dedicated to being responsive to the needs of our public
and internal customers by providing them with timely and quality services in a positive, professional,
and cooperative manner.
The Department provides budgeting, financial reporting, cash management, risk management, informa-
tion technology and City Clerk services to the public and direct program departments of the City.
These services are designed to maintain financial stability and foster an atmosphere of trust throughout
the City of Edmonds.
P:Reports:01 Budgt:Depts:Admin
Administrative Services
General Fund Dept. 300
Expenditure Summary
1999 2000 2001
❑escriotion Actual Actual Requested
Administration
Financial Services
Information Services
City Clerk
City Attorney
Non -Departmental
SUBTOTAL
Ending Cash Balance
OTHER FUNDS:
Cumulative General Reserve
Travel/Training and Equipment
Hotel/Motel Tax
Employee Parking Permit
Special Library
TOTAL (Less Ending Cash)
$149,123
$158,622
$176,000
401,348
369,059
435,880
182,462
206,062
267,500
463,509
459,264
462,740
392,302
372,303
443,200
3,877,982
4,632,389
4,085,230
$5,466,726
$6,197,699
$5,870,550
1,548,270
2,832,350
1,725,110
0
2,389
12,000
209,908
139,924
207,330
71,976
64,076
63,000
614
661
1,000
0
121
100
$5,749,224
$6,404,870
$6,153,980
Decision Packages included in the 2001 Request:
Egscriptian
On-going/One-Time
Amount
City Clerk telecommunications maintenance
Ongoing
$1,480
City Clerk Records Services position
Ongoing
(59,740)
City Clerk Planning Board Agendas
Ongoing
(1,890)
City Attorney litigation
Ongoing
20,000
City Attorney labor negotiations contingency
One -Time
25,000
Election services
Ongoing
15,000
Medic 7 services
Ongoing
14,000
Insurance - City-wide
Ongoing
5,000
Public Defender
Ongoing
15,000
Library services
Ongoing
149,000
Financial & Utility Management Projects
One -Time
89,900
Transfer to Street Maintenance Fund
Ongoing
200,000
Transfer for Fire Apparatus
Ongoing
50,000
Transfer for Building Maintenance
Ongoing
45,000
Transfer to Council Contingency Fund
One -Time
200,000
Total
$767,750
-21- P:Reports:01 Budgt:Data:AdminSrvs
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
ReclUested
ADMINISTRATION
(001.000.310.514.10.00)
11
Salary(director)
$77,600
$83,933
$96,570
11
Salaries
40,511
46,874
47,130
23
Benefits
26,580
25,794
28,800
31
Supplies
933
788
1,500
35
Small Equipment
266
0
0
43
Travel
55
34
400
48
Repairs/Maintenance
0
0
0
49
Miscellaneous
734
1,199
1,600
591.14. 64
Equipment
2,444
0
0
TOTAL ADMINISTRATION
11_4�-LZ3_
W%M
FINANCIAL SERVICES
(001.000.320.514.23.00)
11
Salaries
$266,707
$283,186
$328,190
12
Overtime
2,796
1,747
4,000
23
Benefits
63,665
66,261
76,140
31
Supplies
9,074
7,373
8,000
35
Small Equipment
2,100
0
0
41
Professional Services
10,008
1,811
7,000
43
Travel
325
150
200
-22- P:Reports:01 Budgt:Data:AdminSrvs
Administrative Services
General Fund Dept. 300
Narrative
ADMI NI $TRATION#310
Salaries - Administrative Services Director.
Salaries - Executive Assistant.
Benefits
Supplie
s - Stationery, copier/printer paper and miscellaneous office supplies.
Small Equipment - Nothing budgeted in 2001.
Travel - Reimbursement for local auto mileage.
Reoair/Maintenance - Nothing budgeted in 2001.
Miscellaneous - GFOA, WFOA and PSFOA dues ($600), financial publications ($500), and other activities/expenses
($500).
Equipment - Nothing budgeted in 2001.
FINANCIAL SERVICES - #320
Salaries - Salaries for Assistant Director, two accountants, accounting technician, and three accounting assistants.
(Utility Billing clerk is paid from the water/sewer fund.)
Overtime - Overtime as needed during preparation of the preliminary and final budget books, the 2000 annual report, and for
unexpected emergency leave situations.
Benefits
Su lies -Accounting and miscellaneous office supplies for eight employees. Supplies of the following forms for both the
finance department and city wide use: Request to purchase forms, purchase order forms, interdepartmental receipts, treasurer
receipts, and claim, payroll, and treasurer checks.
Small Equipment - Nothing budgeted in 2001.
Professional Services - To prepare the arbitrage rebate computations for G.O bonds ($5,000) (City Hall and Public Safety Bldg.
Bonds), and sales tax auditing services ($2,000).
Travel - Reimbursement for local auto mileage.
P:Reports:01 Budgt:Narrative:Admin
-23-
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
Requested
FINANCIAL SERVICES CONTINUED
44
Advertising
$131
$0
$50
45
Rental/Lease
5,803
1,973
3,500
48
Repairs/Maintenance
1,358
619
1,800
49
Miscellaneous
7,715
5,939
7,000
51
Intergovtl Service
25,543
0
0
594.14.
64
Equipment
6,123
0
0
TOTAL FINANCIAL SERV.
W1.148.
$369,052435.88D
INFORMATION SERVICES
(001.000.330.518.88.00)
11
Salaries
$73,415
$116,345
$162,140
12
Overtime
0
724
10,000
23
Benefits
13,916
23,861
31,810
31
Supplies
6,121
7,390
7,350
35
Small Equipment
934
0
0
41
Professional Services
35,717
16,674
10,000
42
Communications
10,130
10,212
11,200
48
Repairs/Maintenance
29,872
20,185
25,000
49
Miscellaneous
9,331
10,671
10,000
594.18.
64
Equipment
3,026
0
0
TOTAL INFO. SERVICES
W-2-A5z
Q M,
129-500
_24_ P:Reports:OlBudgt:Data:AdminSrvs
Administrative Services
General Fund
Narrative
Dept. 300
FINANCIAL SERVICES - #320-Cont'd
Advertising -Advertising related to official notices on LID Bond issues.
Rental1ease - Copy machine rental for Finance Department.
Maintenance- Maintenance on endorsing machine ($450), letteropener ($300), receipting system ($650) and tax auditing system
($400).
Miscellaneous - Membership in the Washington Finance Officers Association ($330), Eden Systems ($40), Puget Sound Finance
Officers Association ($130), Washington Municipal Treasurers Association ($40), and the Snohomish County Clerks and Finance
Officers Association ($60), Government Finance Officers Association ($200), printing and binding both the preliminary (2002) and
final (2001) budgets ($4,300), the annual financial report CAFR ($1,400), subscriptions ($300), and SCCFOA meetings ($200).
Intergovernmental Services -Annual City audit is now budgeted under" Non -Departmental" division.
E❑uipment-Nothing budgeted for 2001.
INFORMATION SERVICES DIVISION 4330
Salaries - Information Services Coordinator, Computer Support Technician, Network Technician (60% reimbursed by Treatment
Plant).
Overtime -As needed for network upgrade.
Benefits
Supplies - General office supplies, computer paper of various sizes.
Small Equipment - Nothing budgeted in 2001.
Professional Services - Contracted assistance as needed.
Communications - Internet service charges.
Maintenance -Maintenance contract on computer system including: printers, PCs, software maintenance.
Miscellaneous - Miscellaneous software updates.
Equipment -Nothing budgeted for 2001.
-25- P:Reports:OlBudgt:Narrative:Admin
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account A 1999 2000 2001
Number Description Actual Actual Requested
CITY CLERK ADMINISTRATION
(001,000.340.514.30.00)
11
Salaries
$80,318
$96,561
$109,040
12
Overtime
44
0
400
23
Benefits
17,674
20,408
23,270
31
Supplies
4,939
5,617
6,800
41
Professional Services
14,694
13,895
14,250
43
Travel
112
124
570
44
Advertising
17,194
17,008
6,420
48
Repairs/Maintenance
480
1,038
1,280
49
Miscellaneous
2,248
2,939
3,720
TOTAL ADMINISTRATION
137.703
$157.590
165.750
RECORDS SERVICES (514.80.00)
11
Salaries
$47,490
$33,931
$2,400
12
Overtime
0
148
0
23
Benefits
9,619
5,447
0
31
Supplies
0
299
0
41
Professional Services
13,796
2,677
3,000
43
Travel
107
0
0
49
Miscellaneous
125
109
0
TOTAL RECORDS SERV.
$71.137
L42�51 15
0-
-26- P:Reports:OlBudgt:Data:AdminSrvs
Administrative Services
General Fund Dept. 300
Narrative
CITY CLERK DIVISION-#340
ADMINISTRATION
Salaries -City Clerk and Deputy City Clerk.
Overtime - Emergency coverage for minute taking or office coverage as needed during high volume periods.
Benefits
S_uppiies - Maintenance of RCW and WAC ($2,350), general office supplies ($2,950), printing of forms and licensing materials
($500), minute books and tapes ($1,000).
Professional Services -Regular quarterly update of city code & community development code ($6,530). Emergency temporary
help ($1,000); minute taking services ($6,720).
Travel - Mileage for posting Notice of Hearings, trips to courthouse to record documents and for training ($130). Mileage and
meals for attendance at monthly municipal clerks' meetings ($140); ARMA monthly meetings ($300).
Advertising - Publication of public hearing notices, ordinances and other special notices as required.
Maintenance - Typewriters, Lanier tape reformatter, transcriber and tape copier; Munimetrix annual maintenance; City code on
MRSCwebsite.
Miscellaneous - W MCA, I IMC, and SCCFO dues for City Clerk and Deputy City Clerk ($305); ARMA ($150); Notary fee for Deputy
and City Clerks ($265); Recording fees for legal documents ($3,000).
RECORDS SERVICES
Salaries - Seasonal assistance.
Benefits
Professional Services - Microfilming of essential records.
Travel - Nothing budgeted in 2001.
Miscellaneous - Nothing budgeted in 2001.
-27- P:Reports:OlBudgt:Narrative:Admin
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Recuested
CENTRAL SERVICES
(001.000.340.518.70.00)
11
Salaries
$92,455
$103,194
$111,410
12
Overtime
108
0
0
23
Benefits
24,530
25,200
27,250
31
Supplies
8,411
9,298
9,460
41
Professional Services
3,569
0
0
42
Communications
81,474
87,882
105,530
43
Travel
0
0
150
45
Rental/Lease
20,187
17,942
20,490
48
Repairs/Maintenance
10,516
15,547
17,300
594.18. 64
Equipment
13,419
0
0
TOTAL CENTRAL SERV.
4 6
$259,0639
5
TOTAL CITY CLERK
4 3
$459.264
$462.740
CITY ATTORNEY
(001.000.360.515.00.00)
41
Prof. Services (retainer)
$142,122
$152,700
$154,900
49
Miscellaneous (litigation)
173,631
153,750
197,300
515.23. 41
Prof. Services(traffic court)
65,021
60,000
60,000
49
Appeals
5,394
3,486
6,000
515.24. 41
Prof. Services (labor neg.)
6,134
2,367
25,000
TOTAL CITY ATTORNEY
2
$372,303
00
-28- P:Reports:01Budgt:Data:AdmniSrvs
Administrative Services
General Fund Dept 300
Narrative
CITY CLERK - #340 - Cont'd
CENTRALSERVICES
Salaries - Administrative Assistant, Senior Office Assistant, and Office Assistant.
Overtime - Nothing budgeted in 2001.
Benefits
Supplies -Copier paper, staple cartridges($6,490); business license applications/brochures, logo envelopes/letterhead
($1,370), general supplies ($1,600).
Professional Services - Nothing budgeted in 2001.
Communications - Postage ($55,130), SCAN ($10,200), 775-2525 ($37,910); Plaza Room telephone ($840), detective tele-
phone services ($840), and directory listings ($610).
Travel - Reimbursement for personal use of vehicle for trips to post office, postings, etc.
Rental/Lease - Mailing system ($6,840), copier ($13,650).
Maintenance- Typewriters and calculators ($270), telephone system maintenance ($17,030).
Eauioment-Nothing budgeted in 2001.
CITY ATTORNEY- #360
LEGAL SERVICES
Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at
City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter.
Monthly retainer amount would cover 90 hours of attorney services irrespective of billing rate of attorney providing services; it
also includes $24,700 for paralegal work. Retainer services do not include tax work, special items such as major time-
consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of
construction costs.
Miscellaneous- Covers lawsuits and negotiations with third parties atthefollowing hourly rates:
Senior Partners
Partners
Associates with more than one year experience
Associates with less than one year experience
Interns and paralegals
Professional Services - Prosecutor contract.
Miscellaneous - ProsecutorAppeals.
Professional Services - Contingency for labor negotiations.
1998
1999
2000
2001
$143
$145
$150
$160
128
130
135
135
106
110
115
125
101
103
110
110
80
80/60
80/60
80/60
-29-
P:Reports:O 1Budgt:Narrative:Admin
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account
Number
1999 2000 2001
Actual Actual Requested
NON -DEPARTMENTAL
(001.000.390.500.00.00)
511.70.
51
Election Service
($3,020)
$32,201
$35,000
511.80.
51
Voter Registration Service
48,220
56,138
57,600
512.52.
41
Public Defender
36,340
68,145
60,000
515.20.
41
Professional Services
1,624
5,407
0
516.40
49
Miscellaneous
0
0
5,000
517.22.
23
LEOFF Disability Benefits
164,490
159,299
158,000
517.78.
23
Unemployment Comp.
14,258
4,959
12,000
519.90.
11
Salaries
7,572
43,570
27,580
519.90.
23
PERS Retirement Benefits
70,549
44,955
13,000
41
Programming Prof. Serv.
0
39,557
89,900
46
Insurance
269,618
265,559
292,000
49
Miscellaneous
130,873
119,577
138,700
51
Intergovt. Service
977
24,778
28,200
COMMCINICATIONIEMERGENCY SERVICES
525.40
11
Salaries
0
80,354
78,000
23
Benefits
0
16,385
17,000
31
Supplies
30
0
700
591.22.
71
Intergovt. Service
0
161,671
161,500
-30- P:Reports:OlBudgt:Data:AdmuiSrvs
Administrative Services
General Fund
Narrative
Dept. 300
NON -DEPARTMENTAL. DIVISION4390
ELECTION SERVICES - Primary and general election costs.
VOTER REG. SERVICES - County charge based on 26,124 registered voters in the City.
JUDICIAL SERVICES - PUBLIC DEFENDER
Professional Services -Contract with Public Defender ($125/case). Contract is continuous with discretionary termination by
the City Council.
Other Professional Services - Nothing budgeted in 2001.
Miscellaneous - Tuition reimbursementfor employees (50-percent).
LEOFF DISABILITY -Medical insurance premiums and medical expenses for twenty-four (24) retired LEOFF I police officers
and seven (7) firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund.
UNEMPLOYMENT COMPEN SATION -Mandated upon cities by federal governmentthrough Public Law94-556, effective
January 1,1978.
MISCELLANEOUS
Salarles -Termination pay for two employees.
Benefits -Medical, retirement benefits, and State workers' compensation for one retiring PERS employee.
Professional Services - City-wide computer system upgrades and services (Combined Utility Fund #411 reimburses $37,450
in 2001).
I nsurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessmentfor pooling
liability coverage and deductible amounts within the General Fund.
Miscellaneous -Association of Washington Cities ($20,690), Edmonds Chamber of Commerce ($370), leasehold taxes
($1,000), Senior Center($42,240), Puget Sound Regional Council ($13,600), Snohomish County Tomorrow ($5,800),
Edmonds Alliance for Economic Development ($20,000), and Economic Development Matching Funds ($25,000), Economic
Development Council of Snohomish County ($10,000).
Intergovernmental Services - Annual City audit as required by law (budgeted in Financial Services Division priorto 2000).
COM MUNICATIONIEMERGENCY SERVICES
Salaries - SnoCom Director (contracted City employee).
Benefits - SnoCom Director (contracted City employee).
Su lies -Emergency preparedness kits and supplies for Emergency Operations Center.
Miscellaneous -For emergencies.
Intergovernmental Services -(City share). Payment to Snohomish County for 800 MHz communications system and
SnoCom building project.
-31-
P:Reports: O 1 Budgt:Narrative: Admin
Administrative Services
General Fund Dept. 300
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
525.60. 51
531.70. 51
562.00. 51
567.00. 51
572.20. 51
586.80. 53
591.39. 00
591.73. 00
591.78. 00
591.79. 00
592.38. 89
594.19. 64
581.10. 00
597.00. 55
NON -DEPARTMENTAL CONTINUED
ESCA
Intergovt. Service
$41,010
$41,842
$45,900
Pollution Control
11,430
13,796
13,800
MEDIC 7
Intergvt. Services
682,862
722,039
736,000
HEALTH SERVICES
Alcoholism Services
7,102
5,717
10,000
LIBRARY SERVICES
Library Contract
951,931
994,494
1,036,000
DEBT SERVICE/OTHER FEES
State Excise Taxes
3,963
6,302
4,000
1993 P/W Facility Bond
66,277
38,283
39,000
1995 LTGO Bonds
325,930
323,330
0
1996 Fire Station Bonds
65,953
65,953
66,150
1998 LTGO Bonds
0
27,187
26,400
Fiscal Agent Fees
613
476
300
Equipment
31,741
199,280
0
Loans to other funds
51,469
0
0
Interfund Transfers
896,170
1,071,135
933,500
TOTAL NON-DEPART'L
$3,877,982
$4,632,389
$4,085.230
1,725,110
Ending Cash 1,548,270 2,832,350
GEN. FD. SUBTOTAL
$7 p
-32- P:Reports:OlBudgt:Data:AdminSrvs
Administrative Services Dept. 300
General Fund
Narrative
inter overnmental Services - Assessment by the Snohomish County Department of Emergency Services.
POLLUTION CONTROL
Intergovernmental Services - Supports the Puget Sound Air Pollution Control Agency,
MEDIC 7
ante overnmental Services - Medic 7
2001 $736,000
2000 722,000
1999 691,650
1998 451,600
1997 398,000
HEALTH SERVICES
overnmental Services -Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise
inter
taxes actually received.
LIB SERV I CE5
lnterraovernmentai 5ervice5 -Annual contractfee with Sno-Isle Regional Library System.
DEBT SERVICE/OTHER FEES
Excise Tax - Monthly taxes paid to State of Washington, Department of Revenue.
1993 Public Works Facilit Band Issue - DeY�t payment on 1993 issues, which represents 46.64`% of total. This amount is the
share to house general City maintenance 0operations.
d # i tit t$a 4� a4Q Wfund share is as refunded in 1998) Original issued $1,690,000 of which
$788,220 is Fund #001 and $901,
1995 Library Refundl__ Bands -These bonds were paid off in 2000.
1996 Fire District Contract- Payment on long-term contract for Fire Station #20 purchase.
1998 Refundin Bonds - Payment on $4,480,000 bonds issued in 1998 to partially refund 1993 and 1995 issues (12.35
rcent is Street Fund, 73.52 percent is Special Capital Fund share).
percent is General Fund,14.13 Pe
Fiscal A ent Fees - Administrative costs on bond payments.
E q meet- Nothing budgeted in 2001. rant reimbursement.
Loans to Other Funds -These interfund loans prevent deficits in otherfunds awaiting g
❑PERATINGTRANSFERS
1999
2000
2001
Interfiandiransfer
$0.
$0*
$100,000
Fire Aid Vehicle Fund - No. 005
and Equipment Fund - No. 008
158,010
125,675
188,500
-0-
Travel/Training
Community Request Fund No. 019
20,000
266,140
-0-
75,420
279,000
Street Fund - No. 111
12,500
-0-
-0-
Street Construction Fund Na. 112
150,040
50,040
95,000
Building Maintenance Fund -No. 116
15,000
15,000
15,000
Municipal Arts Fund - No. 117
210,980
600,000
200,000
Council Contingency Fund - No. 119
53,500
55,000
56,000
Cemetery Maint.11mprovement Fund - No. 130
-0-
150,000
-0-
Medlcai Self Insurance Fund - No. 520
10,000
-0-
-0-
Sister City Commission - No. 623
17 0
$1.071.135
93�3 _000
TOTAL
" Budgeted in Fire Department.
p:Reports:OlBudgt:Narrative:Admin
-33-
Administrative Services
Other
Funds
Revenue
2000
Actual
2001
Adopted
Ex enditures
2000
2001
Actual
Adopted
CUMULATIVE RESERVE FOR GENERAL FUND - FUND #002
Beginning Cash Balance
Interest Earnings
$236,385
$250,000
Ending Cash Balance
$250,000
$250,000
Unrealized Gain on Investments"
2,389
13,615
12,000
Trans. To Capital Improvemt.
2,389
12,000
Fund #325
TOTAL REVENUE
$252,389
$262.000
TOTAL EXPENDITURE
$252,389
$262,000
EMERGENCY FINANCIAL RESERVE
- FUND 4006
Beginning Cash Balance
Telephone Utility Tax
$1,318,567
$1,477,669
Ending Cash Balance
$1,477,669
$1,612,669
Interest Earnings
48,647
89,394
85,000
50,000
Unrealized Gain on Investments*
21,061
TOTAL REVENUE
$1,477,669
$1,612,669
TOTAL EXPENDITURE
$1,477,669
$1,612,669
TRAVELfi'RAINlNG & CDMPUTER EClUIPMENT -FUND #Q08
Beginning Cash Balance
Trans.
$3,812
$0
Ending Cash Balance
Frm Gen. Fund #001
Trans. Frm Street Fund #111
125,675
188,500
Equipment (computer related)
43,625
35,400
Trans. Frm Combined
1,582
4,580
Professional services
11,544
11,090
Utility Operating Fund #411
7,745
13,610
Travel
Miscellaneous
28,268
88,370
Trans. Frm Equipment
56,488
74,220
Rental Fund #511
1,110
2,390
TOTAL REVENUE
$139,924
$209,080
TOTAL EXPENDITURE
$139,924
$209,080
LEOFF - MEDICAL INSURANCE RESERVE
- FUND #009
Beginning Cash Balance
Interest Earnings
$202,988
$216,395
Ending Cash Balance
$216,395
$229,895
13,407
13,500
TOTAL REVENUE
$216595
$229,895
TOTAL EXPENDITURE
$229,895
$216,395
-34- P:Reports:01Budgt:Funds:Admin
Other
dministrative Services Funds
CUMULATIVE RESERVE FORGENERALFUND -FUND 002
This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending
cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund
until such time as the balance reached $250,000. Thereafter, the interest is transferred to the Capital Improvements Fund
No. 325 for improvements to general facilities of the City.
EMERGENCY F I NANCIAL RESERVE- FUND 006
This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in
state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federa
Revenue sharing was eliminated in 1987. The purpose of the fund was revised by Ordinance No. 2912 in 1994 to include
unanticipated emergencies.
TRAVEIJTRAINING/COMPUTER EQUIPMENT- FUNI] 008
The fund was re-established in the 1997 budget for the purpose of segregating expenditures designated forTravel, Training
and Computer hardware/software. Each of these categories are segregated within the Fund by BARS codes. Managers will
need to submit a request in writing that will be reviewed by the Mayor's Office.
For 2001, the City has budgeted $665 for training perfull-time employee. This is an increase from $396 per employee in 2000.
Also in 2001, the travel/training allocation forthe General Fund #001 is .74 percentof total expenditures.
LEOFF - MEDICAL INSURANCE RESERVE - FUND 009
The fund was created in the 1995 budgetto establish adequate reserves forthe long-term health care and related obligations
of LEOFF I employees. The reserve amounts are transferred from the General Fund and are approved by the City Council.
There are 37 LEOFF I employees not covered by the Firemen's Pension Fund.
-35- P:Reports:01 Budgt:FundsNarr:Admin
Administrative Services
Other
Funds
2000
2001
2000
2001
Revenue
Actual
Adopted
Expenditures
Actual
Adopted
HOTEL MOTEL TAX -FUND #120
Beginning Cash Balance
$39,605
$44,875
Ending Cash Balance
$44,875
$51,075
Hotel/Motel Excise Tax
66,869
67,700
Intergovernmental Services
38,558
38,000
Interest Earnings
2,477
1,500
Transfer to:
Municipal Arts #117
4,000
4,000
Tourism Arts Fund #123
16,518
16,000
Sister City #623.100
5,000
3,000
Log Cabin maintenance
0
2,000
TOTAL REVENUE
$108,951
$114,075
TOTAL EXPENDITURE
$108,951
$114,075
EMPLOYEE PARKING PERMIT - FUND
#121
Beginning Cash Balance
$24,950
$37,402
Ending Cash Balance
$37,402
$45,902
Employee Parking Permits
11,288
7,500
Supplies
661
1,000
Interest Earnings
1,826
2,000
TOTAL REVENUE
TOTAL EXPENDITURE
$38,063
$46,902
$38,063
$46,902
SPECIAL LIBRARY - FUND #621
Beginning Cash Balance
$7,570
$7,797
Ending Cash Balance
$7,797
$8,057
Interest Earnings
348
460
31
0
Professional Services
90
200
SUBTOTAL
SUBTOTAL
$7,918
$8,257
$7,918
$8,257
Library Boa rd_-_i_00
Beginning Cash Balance
$1,166
$1,140
Ending Cash Balance
$1,253
$1,100
Interest Earnings
87
60
Supplies
0
100
SUBTOTAL
SUBTOTAL
$1,253
$1,200
$1,253
$1,200
TOTAL REVENUE
TOTAL EXPENDITURE
$9,171
$9,457
$9,171
$9,457
-36- P:Reports:01 Budgt:Funds:Admin
dministrative Services
HOTEUMOTEL TAX - FUND 120
Other
Funds
This fund was established by Ordinance No. 2010, which imposed a special excise tax of 2-percent on the sale of, or charge
made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp, and the granting of any similar
license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construc-
tion or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be
deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State
Department of Revenue. Intergovernmental Services is for the South Snohomish County Tourism Bureau and Edmonds
Alliance for Economic Development. Transfers are for concerts in the park, promoting tourism, and Sister City relations.
EMPLOYEE PARKING PERMiT - FUND 121
This fund was established by Ordinance No. 3079. All application fees received by the City for employee parking permits are
to be deposited in this fund and used solely for the administration of the program.
SPECIAL LIBRARY- FUND 621
The Library Board provides fundsfor lectures and Washington Library Association membership fee forthe Edmonds Library
Board. Other Library Board supplies are paid from program 100.
-37- P:Reports:01Budgt:Depts:Admin
� O-V EDP
O
1loc 9 0
.
1$
olice Services
Organization Chart
Police Chief
Field
Services
Patrol
Special Operations
Traffic
K-9
Hospital Security
Ordinance
Enforcement
Reserves
• Asst. Police Chief
Executive Assistant
Support
Services
Investigation
Youth Services
Crime Prevention
Administratiave Unit
Records
Management
Property
Management
• Asst. Police Chief
P:Reports:01 Budgt:OrgChts:Police
olice Services
Organization Chart
Field
Services
Hospital
Ordinance
Patrol
Traffic
Security
Enforcement
Respond to Calls
Traffic Enforcement
Patient/Staff Safety
Animal/Parking
for Service
Traffic Accident
Facilities Security
Control
Initiate Criminal
Investigation
Enforce Local and
Abandoned Vehicle
Investigations
Patrol Assistance
State Laws
Enforcement
Enforce Local and
State Laws
• Sergeants (7)
• Motorcycle
• Sr. Hospital
• Animal Control
• Patrol Officers (28)
Officers (3)
Security Officer
Officers (3)
• Hospital Security
Officers (5)
K-9
Reserves
-i
Building/Evidence
Special Event
Searches
Crowd Control
Criminals
I
Traffic Direction
Apprehension
Patrol Assistance
Patrol Assistance
• K-9 Officer • Reserve Officers
(10)
P:Reports:01 Budgt:OrgChts:Police
olice Services
Organization Chart
Support
Services
Admin. Sgt.
Training
Recruitment
Selection
Accreditation
Youth
Records/
Investigation
Services
Property
Major Crimes Follow-
Drug Abuse Resist.
CAD/RMS Computers
up Investigation
Education / DARE
Special Projects
Fraud, Forgery,
High School / Middle
Crime Scene
Narcotics and
School /
Processing
Gambling
Elementary
Narcotics Testing
Investigations
School Resource
Process Fingerprint
Services
Evidence
Youth Crime Watch
Police Records Mgmt.
Activities
Data Storage/Retrieval
Telephone/Reception
• Sergeant
Mail Processing
• Police Admin.
• Sergeant
• Detectives (6)
• Elementary School
Supervisor
Resource Officer
• Property Officer/
• High School
Evidence Tech.
Resource Officer
• Police Services
Assistants (6)
Crime
i Prevention
Commercial
Residential
Personal Security/
Training
Supervise Volunteer
Programs
• Crime Prevention
Coordinator
P:Reports:01 Budgt:OrgChts:P olice
o/ice Services
Mission Statement
Service in partnership with the community - a commitment to excellence.
Through improved management techniques, mutual respect, developing staff s full potential, and in
cooperation with the citizens of Edmonds, Police Services is becoming more attuned to and respon-
sive to community needs.
The department will be innovative, using emerging technology to maximum potential. We recognize
that growth is dependent on public confidence and support, which we strive to accomplish through
professionalism.
2000 Accomplishments
Having fully demonstrated voluntary com-
mitment to law enforcement excellence by
living up to a body of standards deemed
essential to the protection of the life, health,
safety, and rights of the citizens it serves,
and having exemplified the best professional
practices in the conduct of its responsibili-
ties, we were awarded National Accredita-
tion on March 25, 2000.
The 800 MHz project's first phase should
be completed in late 2001 or early 2002.
Tower sites are still being negotiated.
• Completed upgrade of docket imaging,
training, and record management (ongoing
due to technology advancements).
• Continued to work with the Parking Com-
mittee to improve downtown parking.
Opening of the Public Safety Complex
usually provides over 50 available spaces
per day.
• Continued mentoring services to at least
five at -risk community youth.
2001 Goals
• Review need for specialty, Department -wide
positions, such as Crime Scene Technician,
Armorers, etc.
• Start transition from the old State Accredita-
tion System to the new, joint CALEA State
system.
• Have Youth Services survey sites where "at -
risk youth" are sent by parents for treatment
or further eduction.
• Work on Regional Range issues,
• Do "job task" analysis and review and
update performance evaluation system.
P:Reports:01 Budgt:Depts:Police
olice Services
Function
Field Services
Division
In addition to enforcing local and State laws and keeping citizens and the community safe from
violence and crime, the Field Services Division:
Responds to calls for service - Provides hospital patient/staff safety
Initiates criminal investigations - Provides facilities security
Conducts traffic enforcement - Conducts animal/parking control
Investigates traffic accidents - Provides abandoned vehicle enforcement
Provides patrol assistance - Conducts crowd control for special events
Apprehends criminals - Directs traffic
Performs building/evidence searches
2000 Accomplishments
Personnel and equipment moved into the new
Public Safety Complex in April. The parking
lot was completed in November and the
building is operational.
Detective Unit, Crime Prevention Unit, and
Field Services personnel improved intelli-
gence use and information sharing. Detec-
tives have continued to contact patrol to
exchange information and a crime informa-
tion bulletin is published. Crime Prevention
Officer used email to communicate to Partol
areas and dwellings of concern. Developed
more formal process of information dissemi-
nation, which paid dividends with directed
enforcement efforts. Ongoing.
Increased department preparedness for
critical incidents, with emphasis on schools
and commercial premises. Offered critical
incident training to Patrol Unit (to supple-
ment regular in-service training). Patrol
officers trained with the Taser and several
trained with tactical rifle.
Achieved national accreditation standard
with performance evaluations. Supervisors
conducted informative, objective, trimesterly
evaluations.
• Improved communications between Patrol
Administration and Judge Conroy. Trans-
ports went smoothly and other logistic
concerns were resolved.
P:Reports:01 Budgt:Depts:Pohce
olice Services
Function
Support Services
Division
In addition to enforcing local and State laws and keeping citizens and the community safe from
violence and crime, the Support Services Division:
- Conducts major crimes follow-up
investigations
- Investigates fraud, forgery, narcotics,
and gambling
- Conducts Drug Abuse Resistance
Education (DARE)
- Provides school resource services
2000 Accomplishments
+ The Commission on Accreditation for Law
Enforcement (comprised of law enforcement
officers from all over the country and
Canada) reviewed the Department in January
for compliance with national standards. The
Department was in compliance and was
awarded National Accreditation in March.
• Upgraded document imaging system and
obtained additional licenses. Records can be
accessed from any computer located within
the Department. The system increased
security of the records management system.
• The new Public Safety Complex parking lot
opened, adding approximately 80 downtown
parking spaces.
• Youth Services Unit obtained donations to
provide mentoring services to 11 at -risk
youth.
+ Moved into Public Safety Complex in April.
• Obtained PRISim Firearms Simulation
System, which incorporates verbal com-
mands, movement, cover, and decision -
making.
- Conducts youth crime watch activities
- Processes crime scenes
- Tests for narcotics
- Process fingerprint evidence
- Manage police records
- Retrieves/stores data
- Conducts personal security training
P:Reports:01 Budgt: Depts:Pohce
Police Services
General Fund
Expenditure Summary
Dept. 410
1999 2000 2001
Descriotion Actual Actual Requested
Administration
Records Management
Investigation
Patrol
Special Operations
K-9 Unit
Crime Prevention
Youth Services
Training
Ordinance Enforcement
Traffic
Property Management
Reserve Unit
Hospital Security
Prisoner Care
Snocom
Equipment
SUBTOTAL
OTHER FUNDS:
Criminal Justice
Drug Enforcement
TOTAL
$524,338
$514,646
$560,160
332,939
337,574
372,350
724,353
595,365
612,540
2,299,882
2,887,069
3,046,120
136,976
0
0
83,954
89,094
95,260
65,100
71,833
78,860
257,230
251,712
250,890
110,699
35,061
48,490
181,110
172,467
199,510
309,006
285,084
281,370
57,563
26,378
66,640
21,112
25,543
28,000
349,569
309,399
332,810
105,663
85,327
87,970
154,130
144,241
144,130
14,204
29,000
8,000
$5,727,828
$5,859,796
$6,213,100
574,920 649,968
12,338 72,159
$6.315,086 $6,581,923
497,690
61,760
$6,772,550
Decision Packages included in the 2001
Request:
Description
Ongoing/One-Time
Amount
Training pistols, rifles and other items
One -Time
$5,020
Investigation overtime, uniforms
Ongoing
3,150
Investigation small equip
One -Time
1,750
Patrol body armor, supplies, equip.
One -Time
19,920
Property Management scales (3)
One -Time
700
Traffic motorcycle replacement
One -Time
8,000
Traffic software
One -Time
2,140
Forms and microfilming
Ongoing
3,500
Detailing of crime prevention vehicles
Ongoing
1,830
Graphics, paint on trailer
One -Time
1,000
Detailing, graphics on donated vehicles
Ongoing
11430
Total
$48,440
-38- P:Reports: 0 1 Budgt: Data: Po I ice
Police Services
General Fund
Dept. 410
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
ADMINISTRATION
(001.000.410.521.10.00)
11
Salary(Chief)
$81,761
$88,434
$97,560
11
Salaries
308,946
293,855
324,670
12
Overtime
3,489
4,452
2,180
23
Benefits
80,713
73,161
76,650
24
Uniforms
4,542
3,978
4,330
31
Supplies
13,330
14,001
13,900
41
Professional Services
2,620
8,190
5,330
42
Communications
3,907
4,034
4,000
43
Travel
1,305
997
1,020
44
Advertising
955
1,000
1,000
45
Rental/Lease
10,364
10,892
12,000
48
Repairs/Maintenance
914
147
1,500
49
Miscellaneous
2,010
1,543
1,620
95
Interfund Rental
9,482
9,960
14,400
TOTAL ADMINISTRATION
-39- P:Reports:01 Budgt:Data: Police
Po/ice Services
General Fund
Dept. 410
Narrative
ADMINISTRATION -4410
5alafies - Police Chief.
Salaries - Two Assistant Police Chiefs, Police Administrative Sergeant, Executive Assistant, part-time Secretary, and two
Cadets. Holiday buy back ($4,740).
Overtime - Administrative Sergeant.
Benefits
Uniforms - Based on $750 each for commissioned personnel and $410 each for noncommissioned personnel, $230 each for part-
time secretary and three cadets and to repair or replace clothing lost or destroyed on thejob per labor agreement.
52lies -Reference books ($900), copier and fax paper ($2,800), printing costs ($2,000), office supplies for total department
($8,200).
Professional Services -Psychological fit -for -duty exams ($1,500), CALEA on -site accreditation ($3,830).
Communications -All department pagers, private telephone line (for police radio).
Travel -Meals and parking expenses for local business meetings.
Advertising. - Business support and newspaper ads.
Rental/Lease - Three copy machine leases for full year.
Maintenance - Repair of office equipment.
Miscellaneous -Washington Association of Sheriffs and Police Chiefs Association dues ($310), subscriptions ($400), NW
accreditation dues ($100), Chaplain dues ($100), memberships ($710).
lnterfund Rental - Rental chargefor administrative vehicles.
SPECIAL OPERATIONS - Nothing budgeted in 2001.
-40- P:Reports:01 Budgt:Narrative:Police
police Services
General Fund
Dept. 410
1999
2000
/-""'
Account
Actual
Actual
Re uested
Number
Descri tion
RECORDS MANAGEMENT
(ool.000.410.521.1 1 .00)
$251,536
$274,650
11
Salaries
$243,991
7,144
2,269
4,340
12
Overtime
67,002
62,764
70,610
23
Benefits
2,880
2,824
2,870
24
Uniforms
8,470
11,413
9,800
31
Supplies
35
Small Equipment
699
738
920
2,561
3,654
5,950
41
Professional Services
0
2,021
3,000
48
Repairs/Maintenance
192
355
210
49
Miscellaneous
TOTAL RECORDS MGT.
$332,M
3 7 74
$372.35
INVESTIGATION
(001.000.410.521.21.00)
$452,224
$ 443,310
11
Salaries
$501,036
43,734
23,145
24,500
12
Overtime
113,922
93,389
95,400
23
Benefits
5,215
4,930
5,590
24
Uniforms
5,803
5,539
5,200
31
Supplies
400
0
1,750
35
Small Equipment
41
Professional Services
1,926
2,000
2,000
684
1,027
1,000
43
Travel
-41- P:Reports:0IBudgt:Data:Police
Police Services
General Fund Dept. 410
Narrative
RECORDS MANAGEMENT
Salaries- Six Police Services Assistants, one administrative supervisor (includes $11,020 holiday buyback per labor agreement).
Overtime - For clerical duties as required during scheduled shifts.
Benefits
Uniforms - Based on $410 for each noncommissioned personnel.
Supplies - Includes all department forms other than evidence ($7,000), and citations ($2,800).
Small Equipment „ Headphones replacement.
Professional Services -Document imaging support maintenance ($3,450) and microfilming department records ($2,500).
Re airlMaintenance- Repairof office equipment.
Miscellaneous -LEI RA dues for seven service assistants.
INVESTIGATiON
Salaries - One Sergeant and six Detectives (includes $17,870 holiday buy back per labor agreement).
Overtime - As required for special assignments.
Benefits
Uniforms - Based on $700 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement.
Supplies -General office supplies ($1,000), film and photo processing ($4,200).
Small Equipment - Telephoto lens and converterfor digital camera ($820), agent and spy alarm ($930).
Professional Services - Polygraph services ($500), personal history reports ($500), credit reports ($500) and translator services
($500).
Travel - Ferry fares for investigation and transports, meals and parking fees for local business meetings.
-42-
P:Reports:01 Budgt:Narrative: Police
Police Services Dept. 410
General Fund
Expenditure Detail
Account
Ni,mhcr
INVESTIGATION CONTINUED
49
Miscellaneous
51
Intergovtl Service
95
Interfund Rental
TOTAL INVESTIGATION
PATROL
(001.000.410.521.22.00)
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
35
Small Equipment
41
Professional Services
42
Communications
48
Repairs/Maintenance
49
Miscellaneous
95
Interfund Rental
TOTALPATROL
1999 2000
Actual Actual
$391
$111
$990
30,310
0
1,000
20,932
13,000
31,800
$724,353
$595,365
$512.54
$1,618,386
$2,006,763
$2,145,490
79,962
127,987
84,000
374,724
455,357
481,700
18,490
15,709
24,000
7,316
9,655
10,000
4,346
2,981
10,070
11,077
9,199
7,040
21,694
23,036
18,000
13,491
10,847
17,190
165
325
230
150,231
225,210
248,40C
S2129a a2
$2.$87.
-43-
P:Reports: 01 Budgt:Data:Police
Police Services
General Fund
Narrative
Dept. 410
INVESTIGATION-Cont'd.
Miscellaneous - To purchase information, pay for tips, etc., for crimes other than narcotics related ($500), publications
($100), memberships ($390).
Intergovernmental Services - SPD/KCDPS annual photos fee ($200), and Sno County annual photos fees ($800).
tnterfund Rental - Rental charge for investigative vehicles.
PATROL
Salaries- Seven Sergeants, three Senior Officers, and 25 Patrol Officers (includes $86,490 holiday buy back per labor agree-
ment).
Overtime - As required during shifts.
Benefits
Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement and replace body armor ($5,150).
Supo ies - Includes supplies common to the department, i.e., batteries, switches, bulbs ($400), cones ($500), flares ($1,400),
and miscellaneous ($7,700).
Small Equipment- Ballistic shield ($2,000), Raleigh bike ($1,060), two dive -team suits ($2,170), navigational boards ($650),12
roller tapes ($910), ten Kevlar helmets ($1,300), four ponchos ($300), four hydration systems ($220), two "Gill" devices for
facemasks ($540), miscellaneous diving equipment ($500), bicycle repairstand ($160), two bike bags ($90), and four bike
helmets ($170).
Professional S rvices - Dry cleaning of uniforms per labor agreement ($5,500) and towing ($1,000), five dive team medical
exams ($540).
Communicatlons- Airtime and long distance for all cellular phones for entire department.
Maintenance - Service and parts for repair of equipment, such as radar ($2,000), carwash ($2,040) and emergency equipment
($1,350); 1 00-percent of all radio maintenance contract and repair costs not covered for entire department ($6,700), installation of
equipment($1,000), dive equipment($900), bicycle ($200), and laptop maintenance$3,000).
MisCell neous -Dues for WSHNA ($90) and BSA ($40), hostage negotiations ($30), and Boy Scouts of America ($40), National
Auto Theft Investigation dues ($30).
Interfund Rental -Rental charge for patrol cars.
P: Reports: 01 Budgt:Narrative:Pohce
-44-
Police Services
General Fund Dept. 410
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
SPECIAL OPERATIONS
(001.000.410.521.23.00)
11
Salaries
$106,469
$0
$0
12
Overtime
4,140
0
0
23
Benefits
24,673
0
0
24
Uniforms
1,338
0
0
31
Supplies
356
0
0
35
Small Equipment
0
0
0
48
Repairs/Maintenance
0
0
0
TOTAL SPECIAL OPER.
97
L0Q
K-9 Unit
(001.000.410.521.26.00)
11
Salaries
$60,372
$63,335
$61,880
12
Overtime
3,949
3,906
3,600
23
Benefits
11,789
11,837
11,680
24
Uniforms
683
147
500
31
Supplies
518
801
580
41
Professional Services
1,403
3,154
3,120
49
Miscellaneous
0
15
100
95
Interfund Rental
5,240
5,900
13,800
TOTAL K-9 UNIT
183.254
SLB
95.260
-45- P:Reports:01 Budgt:Data:Police
Police Services
General Fund Dept 410
Narrative
SPECIAL OPERATIONS - Nothing budgeted in 2001.
K-9 UNIT
Salaries - One K-9 officer (includes $2,490 in holiday buyback per labor agreement).
Overtime - As required during shifts.
Benefits
Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement.
Supplies - Training sleeve ($80), K-9 food ($500).
Professional Services - Kennel boarding ($100), veterinarian services ($120), K-9 trainer fees ($2,900).
Miscellaneous - Dues for WSPCA .
Inter{und Rental -Rental charge for patrol vehicle.
-46-
P:Reports:01 Budgt:Narradve:Police
Police Services
General Fund De t. 410
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
CRIME PREVENTION
(001.000.410.521.30.00)
11
Salaries
$49,352
$53,789
$58,260
12
Overtime
534
1,339
520
23
Benefits
11,052
11,139
11,690
24
Uniforms
574
410
410
31
Supplies
2,663
3,821
3,820
41
Professional Services
0
0
2,830
49
Miscellaneous
95
135
130
95
Interfund Rental
830
1,200
1,200
TOTAL CRIME PREY.
1 0
7 8
78 8fiQ
YOUTH SERVICES
(001,000.410.521.31.00)
11
Salaries
$200,141
$202,801
$193,090
12
Overtime
6,543
6,003
12,300
23
Benefits
47,792
40,391
41,790
24
Uniforms
1,883
885
1,500
31
Supplies
721
447
450
35
Small Equipment
0
1,138
0
41
Professional Services
0
0
1,430
49
Miscellaneous
150
48
330
TOTAL YOUTH SERV.
$257QQ
25 2
-47- P:Reports:01Budgt:Data:Police
Police Services
General Fund Dept. 410
Narrative
CRIME PREVENTION
Salaries-- One Crime Prevention Coordinator, and one Clerk Typist (includes $2,010 in holiday buyback per labor
agreement).
Overtime - For special assignments.
Benefits
Uniforms - Based on one noncommissioned employee.
Supplies- Pamphlets ($800), videotapes ($200), Block Watch materials ($300), printing ($800) miscellaneous supplies
($800), Block Watch signs ($360), National Night Out products ($400), Halloween handouts and products ($80), and dry
cleaning of McGruff costume ($80).
Professional Services - Specialty painting and graphic services for vehicle and radartrailer.
Miscellaneous - Dues for WSCPA ($85) and ISCPP ($45).
Interfund Rental - Rental charge for 15 passenger van.
YOUTH SERVICES
Salaries -One Sergeant, two school Resource Officers, (includes $7,790 in holiday buyback per labor agreement).
Overtime -As required by shifts.
Benefits
Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement.
Supplies - Business cards.
Small Ecruipment-Nothing budgeted in 2001.
Professional Services - Graphics and detailing on donated vehicles.
Miscellaneous - Dues to W SDOA ($80), NDOA ($90), NSROA ($80), and SCDOA ($80).
-48-
P: Reports:01 Budgt:Narrative: Police
Police Services
General Fund Dept, 410
Expenditure Detail
Account 1999 2000 I 2001
Number Description Actual Actual Requested
TRAINING
(001.000.410.521.40.00)
11
Salaries
$62,302
$0
$0
12
Overtime
3,290
0
0
23
Benefits
12,237
0
0
24
Uniforms
415
0
0
31
Supplies
11,415
19,665
18,570
35
Small Equipment
798
1,681
7,400
41
Professional Services
10,901
8,574
9,100
43
Travel
387
614
1,500
44
Advertising
928
1,445
1,500
48
Repairs/Maintenance
1,983
496
2,040
49
Miscellaneous
(25)
95
580
95
Interfund Rental
6,068
2,490
7,800
TOTAL TRAINING
$48.490
ORDINANCE ENFORCEMENT
(001.000.410.521,70.00)
11
Salaries
$117,515
$106,288
$128,220
12
Overtime
1,028
5,457
1,050
23
Benefits
28,441
23,654
29,090
24
Uniforms
1,950
1,745
1,950
-49- P:Reports:O1Budgt:DataTolice
Police Services
General Fund Dept. 490
Narrative
TRAINING
Salaries - Nothing budgeted for 2001,
Overtime -Nothing budgeted for2001.
Benefits -Nothing budgeted for2001.
Uniforms- Nothing budgeted for2001.
Supplies - Pistol ammo ($6,930), rifle ammo ($2,360), shotgun ammo ($1,020), targets ($300), range supplies ($500),
armory tools ($300), Taser cartridges ($1,170), Sage multi -launcher projectiles and loading supplies ($540), defensive
tactics supplies ($750), miscellaneous training supplies ($2,060), dive manuals ($500), ear and eye protection ($550), gun
cleaning kits ($930),first-aid supplies ($280), EVOC magneticwhite board with cars ($100), video instructions ($80), and
adjustable computer stand ($200).
Small Equipment - One Taser ($650), one Sage SL6 Multi -Launcher ($1,800), seven duty pistols and two rifles ($4,450),
weapons vise ($150), electronic rangefinder($350).
Professional Services - Range fees ($1,600), applicant polygraphfees ($1,500), health club membershipfees ($6,000).
Travel - Travel expenses for background investigations.
Advertising- For recruiting.
Maintenance - Weapons repair.
Miscellaneous -National training bulletin on domestic violence ($100) and first -aid certifications ($480).
Interfund Rental - Rental charges on two staff/school cars available to all employees for travel.
ORDINANCE ENFORCEMENT
Salaries - Three Animal Control Officers (includes $5,170 holiday buyback per labor agreement).
Overtime - As required for special assignments.
Benefits
Uniforms - Based on $650 each for commissioned personnel.
P: Reports: 01 Budgt:Narrative: Police
:I
Police Services
General Fund Dept 410
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
ORDINANCE ENFORCEMENT CONTINUED
31
Supplies
$3,649
$2,437
$2,500
35
Small Equipment
235
314
0
41
Prof. Services
16,708
17,653
20,140
49
Miscellaneous
135
117
60
95
Interfund Rental
11,449
14,802
16,500
TOTAL ORD. ENFORCE.
$181.110
17
199.510
TRAFFIC
(001.000.410.521.71.00)
11
Salaries
$216,441
$199,709
$186,700
12
Overtime
12,322
8,223
7,110
23
Benefits
51,035
42,514
44,800
24
Uniforms
2,456
4,276
3,350
31
Supplies
802
114
300
35
Small Equipment
1,064
1,428
2,140
49
Miscellaneous
81
0
250
95
Interfund Rental
24,805
28,820
36,720
TOTAL TRAFFIC
�309.006
$.285,084
$281.370
-51- P:Reports:OIBudgt:Data:Police
Police Services
General Fund Dept. 490
Narrative
ORDINANCE ENFORCEMENT-#410- Cont'd
Sunpiies - Miscellaneous supplies, including bags, animal control drugs, disposable leashes ($450), suppliesforACE
program ($1,000) and dog licenses and renewals ($1,050).
Small E ui ment -Nothing budgeted in 2001.
Professional Services- Veterinary services from local veterinarians ($750), animal shelter services contractwith ADIX ($17,390),
animal disposal services ($2,000).
Miscellaneous - Dues for WACA .
Interfund Rental - Rental chargefor parking enforcement vehicle and animal control vehicles.
TRAFFIC
Salaries Three Motorcycle Officers (includes $7,520 in holiday buyback per labor agreement).
Overtime - As required by shifts.
Benefits
Uniforms - Based on each commissioned officer, additional costs for motor officers, and body armor replacement.
Su lies - Fortraffic unit.
Small Eauiomen_t - Radio headsets ($640), CAD software for collisions ($750), accident reconstruction software ($750).
Miscellaneous - Dues for NAMOA.
I nterfund Rental - Traffic car and motorcycles.
P:Reports:0lBudgt:Narrative:Police
-52-
Police Services
General Fund Dept 410
Expenditure Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
Requested
PROPERTY MANAGEMENT
(001.000.410.521.91.00)
11
Salaries
$34,856
$4,043
$42,120
12
Overtime
1,261
763
930
23
Benefits
10,495
10,814
9,550
24
Uniforms
410
410
410
31
Supplies
3,048
3,664
3,000
35
Small Equipment
237
0
900
41
Professional Services
743
1,692
1,800
44
Advertising
1,293
910
1,600
49
Miscellaneous
0
3.25
30
95
Interfund Rental
5,220
4,080
6,300
TOTAL PROPERTY MGT.
S5Z.563
RESERVE UNIT
(001.000.410.521.94.00)
11
Salaries
$13,580
$16,299
$20,800
23
Benefits
695
775
900
24
Uniforms
1,863
3,050
2,700
41
Professional Services
4,974
5,419
3,600
TOTAL RESERVE UNIT
11
25.543
8.000
- 53- P:Reports:01 Budgt:Data:Police
Police Services
General Fund
Narrative
PROPERTY MANAGEMENT
Salaries -One Property Officer/Evidence Technician (includes $1,700 in holiday buyback per labor agreement).
Overtime - As required by shift.
Benefits
Uniforms - Percontractfor noncommissioned employee.
Suonlies- Evidence supplies ($600), fingerprint supplies ($1,200), drug testing supplies ($1,200).
Small E ui ment- Miscellaneous items ($200), three scales ($700).
Professional Services - Alarm monitoring for evidence room.
Advertising - Found property and auction notification.
Miscellaneous - Dues for LEI RA.
Interfund Rental - Rental charge for property van.
Dept, 410
RESERVE UNIT
Salaries- $10.00 per hour for 10 Reserve Officers.
Benefits
Uniforms - Based on $270 for each Reserve Officer.
Professional Services - Four polygraphs ($600), four medical exams ($2,000), four psychological exams ($1,000)-
-54-
P: Reports: 01 Budgt:NarrativeTolice
Police Services
General Fund Dept 410
Expenditure Detail
Account 1999 2000 I 2001
Number Description Actual Actual Requested
SECURITY
(001.000.410.521.95.00)
11
Salaries
$257,191
$221,824
$251,120
12
Overtime
11,636
19,308
10,020
23
Benefits
66,753
60,854
67,570
24
Uniforms
5,207
4,405
3,900
31
Supplies
454
188
200
95
Interfund Rental
8,328
2,820
0
TOTAL SECURITY
PRISONER CARE
523.60. 51
Intergovernmental
105,663
85,327
87,970
SNOCOM
528.60. 51
Intergovernmental
154,130
144,241
144,130
594.21. 64
Equipment
14,204
29,000
8,000
GEN.L FUND SUBTOTAL
$5.727.828
15.859.79E
-55- P:Reports:01 Budgt: Data:Police
Police Services
General Fund Dept. 410
Narrative
SECURITY
Sniotries - Six full-time Security Officers at Stevens Memorial Hospital (includes $10,090 holiday buyback and $3,000 shift
differential per labor agreement).
Overtime - As required during shifts.
Benefits
Uniforms - Based on $650 each for Commissioned Officers for repair and replace uniforms lost or destroyed on the job.
Supplies - Batteries, flashlights, foam self-defense spray, etc.
lnterfund Rental - Nothing budgeted in 2001.
PRISONERCARE
Intergovernmental Services - Jail booking and dailyfees undercontracts with the City of Lynnwood and Snohomish Countyjails
($80,970); home detention fees ($2,000), and ferryfaresfor prisoner transport ($5,000) ($179,030 budgeted in 007).
SNOCOM
Intergovernmental Services- SnoCom services (also budgeted 007.000.410.528.60.51).
Equipment- Replace police motorcycle.
-56-
P: Reports:01 Budgt:Narrative: Police
Police Services
Criminal Justice Fund 007
Revenue Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
Requested
308.00.00
BEGINNING CASH
$317,643
$343,100
$279,690
TAXES
I
313.70.00
1/10 Sales Tax
484,487
502,851
510,000
INTERGOVERNMENTAL
331.21.00
Dept. of Justice Grant
$26,966
$9,360
$0
336.06.21
MVET/Special Distribution
16,937
9,021
0
336.06.22
MVET - Program 1
16,109
9,424
7,550
336.06.23
MVET - Program 2
19,046
13,223
10,980
336.06.24
MVET - Program 3
19,046
13,217
10,980
336.06.51
DUI - Cities
2,813
0
0
TOTAL INTERGOVT.
100,917
54,245
29,510
MISCELLANEOUS
361.11.00
Investment Interest
1,972
24,662
24,000
383.00.00
Contributions - Other Cities
13,001
4,800
0
TOTAL REVENUES
L563=
TOTAL CRIM JUSTICE FUND
$918_Q2Q
11=59
$843.200
-57- P:Reports:01Budgt:Data: Police007
Police Services
Criminal Justice Fund 007
Expenditure Summary
Administration
Special Operations
Prisoner Care
SNOCOM
Buildings & Equipment
Interfund Transfer
Investigation Equipment
Youth Services
Municipal Court
SUBTOTAL
Ending Cash Balance
TOTAL
1999 2000 12001
Actual Actual I Requested
$6,031
$31,598
$6,000
22,895
22,547
14,550
139,143
128,661
181,030
166,182
176,292
176,250
103,943
40,752
0
0
121,000
0
22,005
7,445
7,600
22,579
29,585
13,560
92,142
92,088
98,700
$574,920
$649,968
$497,690
343,100
279,690
345,510
$918,020 $929,658 1 $843,200
Decision Packages included in the 2001 Request:
Description On cin /One -Time Amount
Municipal Court travel to board meetings Ongoing $1,000
Increase in Prisoner Care costs Ongoing 13,000
Hardware and software for digital imaging One -Time 6,000
Video camera systems for patrol cars One -Time 7,600
I Total
$27,600
-58- P:Reports:01 Budgt:Data:Police007
Police Services
Criminal Justice Fund 007
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
POLICE ADMINISTRATION
(007.000.410.521.10.00 )
35
Small Equipment
$6,031
$26,736
$6,000
51
Intergovernmental Services
0
4,862
0
TOTAL POLICE ADMIN.
$6,031
$13-11599
6.000
SPECIAL OPERATIONS
(007.000.410.521.23.00)
31
Supplies
$12,002
$13,402
$4,500
35
Small Equipment
1,555
996
0
48
Repairs/Maintenance
76
600
400
49
Miscellaneous
6,392
6,648
6,680
51
Intergovt. Services
811
0
1,170
95
Interfund Rental
2,059
900
1,800
TOTAL SPECIAL OPER.
22.895$22,54Z
14,55Q
PRISONER CARE
31
Supplies
13
18
2,000
51
Intergovernmental
139,130
128,643
179,030
Total Prisoner Care
$139,143
$128-60
SNOCOM
51
Intergovernmental
166,182
176,292
176,250
BUILDINGS & EQUIPMENT
62
Buildings
44,159
0
0
594.21, 64
Equipment
59,784
40,752
0
TOTAL BLD. & EQUIP.
$103,943
$40,752
597.00. 55
Interfund Transfers
LO
$121,000
-59- P:Reports: 01Budgt:Data:Police007
Police Services
Criminal Justice Fund Dept. 410
Narrative
POLICE -#410
ADMINISTRATION
Small Eouipment- Hardware and software for digital imaging.
Intergovernmental - City's share of Snohomish County Regional Narcotics Task Force. Nothing budgeted for2001.
SPECIAL OPERATIONS
Supplies - SWAT supplies.
Small E ui went- Nothing budgeted for2001.
RepairslMaintenance-Repair SWAT equipment.
Miscellaneous -1 /3 cost of advanced SWAT training.
Intergovernmental -Cost of miscellaneous equipment.
Interfund Rental - One-third of SWAT bus.
PRISONERCARE
Supplies - Food, medicine and medical care for prisoners.
Intergovernmental Services - Jail booking and daily fees under contractwith City of Lynnwood and Snohomish Countyjails.
SNOCOM
Interciovernmental Services- SNOCOM services (also budgeted in 001.000.410.528.60.51).
BUILDINGS&E IPMENT.
Buildings -Nothing budgeted for 2001.
E u0 Ipment-Nothing budgeted for 2001.
lnterfund Transfers Out- Transferto General Fund #001 in 2000 for unanticipated salaries and overtime due to staff injuries,
Nothing budgeted in 2001.
-60-
P:Reports:01 Budgt:Narrative:Police
Police Services
Criminal Justice Fund 007
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
PROGRAM 100 - INVESTIGATION
594.21. 35
Small Equipment
$0
$7,445
$7,600
594.21. 64
Equipment
22,005
0
0
TOTAL PROGRAM 100
$22,005
$7,445
$7,600
PROGRAM 200 - YOUTH SERVICES
521.31. 24
Uniforms
511
0
0
31
Supplies
8,763
12,748
9,880
35
Small Equipment
0
8,253
0
43
Travel
0
0
280
93
Interfund Fuel
1,408
0
1,200
95
Interfund Rental
10,421
7,800
1,200
98
Interfund Repairs
1,476
784
11000
TOTAL PROGRAM 200
22,579
29,585
13,560
TOTAL POLICE EXPEND. $482.778
Ku
$398,990
-61- P:Reports:01Budgt:Data:Police007
Police Services Dept 410
Criminal Justice Fund
Narrative
POLICE -#410-Confd.
COMMUN ITY POLICING - PROGRAM 1
Small E ui ment - Video camera systems for patrol cars.
E ua ipme-nt- Nothing budgeted in 2001.
YOUTH SERVICES - PROGRAM 2
Uniforms- Nothing budgeted in 2001.
S. gpplies-stationery ($890), notebooks ($800), name tags ($100), charts ($50), teacher DARE shirts ($600), DARE bracelets ($1,160),
($3,000), classroom/graduation incentives ($1,750), student awards ($950), banners
graduation certificates ($380), studentT-shirts
($200).
Small E ui ment- Nothing budgeted in 2001.
4nterfund Fuel - Fuel purchased from Equipment Rental division.
Interfund Rental - Rental chargeforYSU car.
interfund Re airs - Labor and supplies for repairservice provided by Equipment Rental.
P:Reports:0 iBudgt:Narrative:Police
-62-
Court Services
Criminal Justice Fund 007
Expenditure Detail
Account 1999 2000
Number Description Actual Arti ml
11
12
23
31
35
41
43
49
95
MUNICIPAL COURT
(007.000.230.512.50.00)
Salaries
$46,044
$47,280
$55,540
Overtime
881
658
500
Benefits
11,595
11,413
12,290
Supplies
11,730
13,685
11,000
Small Equipment
348
118
320
Professional Services
20,961
16,000
16,000
Travel
152
54
1,000
Miscellaneous
431
1,531
250
Interfund Rental
0
1,350
1,800
TOTAL MUN. COURT
9 1 2
�_9.2,0$S
$. 700
TOTAL EXPENDITURES
574 920
JqII968
$497,690
ENDING CASH BALANCE
343,100
279,69
345.510
TOTAL FUND BALANCE
-63- P:Reports: 01 Budgt:Data:Police007
Court Services Dept. 230
Criminal Justice Fund
Narrative
MUNICIPAL COURT-#230
COURT SERVICES
Salaries - One Court Clerk, two bailiffs.
Overtime - As needed for work overload.
Benefits
SSu dies - Office supplies and forms.
Small Equipment - Small office equipment for office and courtroom.
Professional Services - Domestic Violence Coordinator (shared with the City of Lynnwood).
Travel -Anticipated travel for in -custody hearing help in Lynnwood.
Miscellaneous -Supplies for courtroom and bailiffs.
Interfund Rental - Court vehicle expenses paid to Equipment Rental Division.
P:Reports:01 Budgt:Narrative:Police
-64-
Police Services
Drug Enforcement Fund 104
Revenue Detail
Account 1999 2000
Number Description Actual Actual
DRUG ENFORCEMENT - 000
308.00.00
BEGINNING CASH
FINES AND FORFEITS
357.40.00
Investigative Confiscations
357.41.00
Proceeds from Conf. Property
TOTAL FORFEITURES
MISCELLANEOUS
Other Judgement / Settlement
361.11.00
Investment Interest
TOTAL MISCELLANEOUS
TOTAL REVENUES
PROGRAM TOTAL
D.A.R.E. PROGRAM - 100
308.00.00
BEGINNING CASH
INTERGOVERNMENTAL
338.27.00
Juvenile Services -DARE
$20,701
12,661
1,213
13 874
434
2 119
2 553
16 427
$37,128
$5,117
3,333
TOTAL REVENUES $3,333
PROGRAM TOTAL
CONFISCATED FUNDS PENDING - 200
308.00.00 BEGINNING CASH $17,120
PROGRAM TOTAL $17,120
TOTAL FUND BALANCE $62.698
$24,790
77,210
5,250
82 460
1,166
$4,86G
6 032
88 492
$113,282
$8,450
g
$17,120
17 120
138.852
2001
Requested
$42,230
39,000
5,000
$44,000
0
2 000
2 000
$46,000
HIM
$7,340
1,670
1 670
17 120
17 120
-65- P:Reports:01 Budgt: Data:Police 104
Police Services
Drug Enforcement Fund 104
Expenditure Summary
1999 2000 � 2001
Description Actual Actual Reauested
Investigation
Youth Services
SUBTOTAL
$12,338
0
$12,338
$71,052
1,110
$72,162
$58,760
3,000
$61,760
Ending Cash Balance
50,360
66,600
52,600
TOTAL
$62,698
$138,852
$114,360
Decision Packages included in the 2001 Request:
No changes to the 2000 Baseline Budget
P:Reports:01 Budgt:Data: Police 104
Police Services
Drug Enforcement Fund 104 Dept. 410
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
DRUG ENFORCEMENT
(104.000.410.521.21.00)
32
Fuel Consumed
$973
$591
$1,000
35
Small Equipment
250
3,372
200
41
Professional Services
396
339
1,100
43
Travel
460
3,601
1,350
49
Miscellaneous
5,544
6,300
8,000
51
Intergovernmental
4,715
26,794
41,110
594.21. 64
Equipment
0
30,055
0
508.00. 00
Ending Cash Balance
24,790
42,230
35,470
TOTAL DRUG ENFORCE
$11-iAZ
M-a,?3Q
YOUTH SERVICES
(104.100.410.521.31.00)
49
Miscellaneous
0
1,110
3,000
508.00. 00
Ending Cash Balance
8,450
7,340
6,010
TOTAL D.A.R.E.
S8 4N
CONFISCATED FUNDS/PENDING
(104.200.410.521.21.00)
49
Miscellaneous
0
0
6,000
00
Ending Cash Balance
17,120
17,120
11,120
TOTAL CONF. FUNDS
5ULa2o
$17.120
$i:LAZ),
TOTAL FUND 104
5138.852
1 4
-67-
P:Reports:01 Budgt:Data:Police 104
Police Services
Drug Enforcement Fund Dept. 410
Narrative
POLICE -#410
DRUG ENFORCEMENT
Fuel Consumed - Fuel for narcotics detective vehicle.
Small Eouigment-Two holsters ($60), miscellaneous small equipment ($140).
Professional Services - Nextel radio fees.
Travel - City's share of WSIN conference for detective and 1/3 sergeant's in Sacramento, CA,
Miscellaneous - Funds for drug buys, informant and surveillance expenses.
Intergovernmental Services - City's share of Snohomish Regional Narcotics Task Force.
D.A.R.E. PROGRAM -100
YOUTH SERVICES-100
Miscellaneous - Unanticipated expenditures that occur throughout the year.
CONFISCATED FUNDS/PENDING-200
Miscellaneous - Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of
confiscated funds to defendants.
-68-
P:Reports:01 Budgt:Narrative:Police
�°F EDP
o+
l4 c 9 0
. 1S
ire Services
Organization Chart
Fire Prevention &
Public Education
Code Enforcement
Code Review/Revision
Plan Review
Fire Investigation
Public Education
Permit Issuance
Emergency Preparedness
• Fire Marshal
• Fire Inspector
Fire Chief
Executive Assistant
Admin. Asst. (A)
Operations
& Training
Fire Suppression
Emergency Medical
Hazardous Materials
Safety and Health
Fleet Maintenance
Facilities Maintenance
Special Operations
Recruitment/Retention
Reserves
Curriculum Development
• Assistant Chief
• Fire Captain (3)
• Fire Lieutenant (6)
• Firefighters (27)
• Reserves (15)
P:Reports:01 Bud gt:OrgChts:Fire
Mission Statement
The Edmonds Fire Department is dedicated to protect life, property, and the environment through
education, prevention, and emergency response to medical, fire, and hazardous materials emergen-
cies.
The Edmonds Fire Department is a first-class organization. We work as a team to make things hap-
pen, continually seek better ways to perform our jobs, respect and value each other, and maintain a
"can do" attitude.
2000 Accomplishments
• Furnished and occupied replacement Fire
Station 17 in the new Public Safety Complex.
+ Participated in preliminary design work for
replacement Fire Station 16.
• Upgraded or adopted 31 Standard Operating
Procedures.
• Council adopted Fire Department plan check
fees.
• Hosted training seminars in rope rescue, lad-
der company operations, multi -casualty inci-
dent management, and fire officer leadership,
• Participated in year -long process addressing
Fire -EMS consolidation and future delivery
methods of Paramedic services in Southwest
Snohomish County.
• Prepared preliminary budget and transition
procedures to make Medic 7 paramedics
Department employees.
+ Seven agencies adopted the Automatic First
Response and Automatic Assistance Agree-
ment to share fire, medical, hazardous materi-
als, rescue and extrication, and disaster
resources without regard for jurisdictional
borders.
2001 Goals
• Continue to provide the best possible
EMS, fire, technical rescue, and hazardous
materials response services.
• Continue to examine ways to improve
customer service in emergency operations,
fire prevention, and public education.
• Continue to provide for and maintain the
physical needs of our members, including
station environments, fitness and health
programs, and safe operating equipment.
+ Conduct successful contract negotiations
with Union Local 1828.
• Reduce overtime expenditures.
• Prepare the organization to provide
Advance Life Support (Paramedic) ser-
vices to the community in an alternate
delivery mode.
• Integrate the ladder apparatus into Depart-
ment operations.
P:Reports:01 Budgt: DeptsTire
ire Services
2000 Accomplishments - cont.
+ Improved physical fitness programs at each
of the three fire stations.
+ Established alternate aid unit rechassis
policy.
+ Reestablished annual report and a variety of
internal expense and revenue tracking meth-
ods.
• Established email addresses for all Depart-
ment employees.
+ Trained eight firefighters to the Hazardous
Materials Technician level.
+ Accepted delivery of new aerial ladder;
trained firefighters to use the new apparatus.
2001 Goals - cont.
• Work with the City Team to design and build
new Fire Station 16.
+ Develop new and upgrade existing Standard
Operating Procedures for operations, train-
ing, fire prevention, apparatus and equip-
ment, and administration.
+ Prepare for Washington Surveying & Rating
Bureau fire defense evaluation that estab-
lishes commercial and residential fire insur-
ance premiums in Edmonds.
+ Install SunPro emergency incident reporting
software.
P: Reports: 01 Budgt: D epts lire
� OF EDP
O
1)7
c. 1g9C3
Fire Services
General Fund ❑ept. 510
Expenditure Summary
1999
Actual
2000
Actual
2001
Requested
Administration
$84,951
$118,010
$128,350
Suppression
1,951,640
1,930,429
2,019,690
Prevention & Investigation
179,747
182,518
198,120
Training
70,696
69,753
99,690
Reserves
25,805
16,469
28,470
Emergency Medical Service
1,333,762
1,345,876
1,483,520
Fire Alarm/Dispatch
114,748
122,237
122,540
Equipment
74,247
0
0
Transfer -out to Fire Vehicle Fund
50,000
50,000
0
SUBTOTAL
$3,885,596
$3,835,292
$4,080,380
OTHER FUNDS:
Fire Apparatus Reserve
807,115
188,063
472,800
Fire Donations
1,340
427
500
Firemen's Pension
29,528
58,409
62,000
TOTAL
$4,692,711
$4,023,355
L14,553,180
Decision Packages included in the 2001
Request:
Description
On oin IOne-Time
Amount
Communications to Snocom
Ongoing
$7,200
Overtime due to minimum staffing requirement
Ongoing
33,230
Required medical/fitness exams
Ongoing
2,000
Training program coverage
Ongoing
41,040
Protective clothing
Ongoing
10,000
Fire hose and small equipment
Ongoing
10,000
Interfund rental
Ongoing
1,800
Acting battalion chief overtime
Ongoing
11,530
Map supplies
Ongoing
1,400
Uniforms
Ongoing
1,700
Administration supplies
Ongoing
750
Supplies
Ongoing
2,300
Physical fitness equipment/repairs
Ongoing
2,000
Miscellaneous
Ongoing
90
Higher Reserve hourly wages
Ongoing
3,110
Total
$128,150
-69- P:Reports:01 Budgt:DataTire
Fire Services
General Fund Dept, 510
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
ADMINISTRATION
(001.000.510.522.10.00)
11
Salaries(Chief)
$14,342
$52,335
$58,890
11
Salaries
29,300
38,190
37,150
12
Overtime
437
0
60
23
Benefits
7,638
16,078
17,990
24
Uniforms
1,311
506
620
31
Supplies
4,460
3,419
3,580
41
Professional Services
15,878
221
370
42
Communications
222
107.68
190
43
Travel
2,715
85
0
45
Rental/Lease
1,316
845
1,080
48
Repairs/Maintenance
414
485
300
49
Miscellaneous
2,638
518
660
95
Interfund Rental
4,280
5,220
7,460
TOTAL ADMINISTRATION
84.951
U
=L
SUPPRESSION
(001.000.510.522.20.00)
11
Salaries
$1,243,523
$1,266,252
$1,346,940
12
Overtime
215,008
186,706
180,160
23
Benefits
326,111
318,879
345,450
-70- P:Reports:01 Budgt:Data:Fire
Fire Services Dept. 500
General Fund
Narrative
ADMINISTRATION4510
Salaries - 60-percent of salary for Fire Chief ($58,890).
Salaries - 60-percent of salaries for Executive Assistant and Administrative Assistant.
Benefits - 60-percent of benefits for Fire Chief, Executive Assistant, and Administrative Assistant.
Overtime - For emergencies - 60-percent split.
Uniforms - Uniform allowance for Fire Chief ($420) and decon uniforms ($200) - 60-percent split.
Supplies - Office supplies for department ($2,380), manuals and publications ($120), copy machine supplies ($1,080) -
60-percent split.
Professional Service - Legal ads and medical tests - 60-percent split.
Communications - Cellular telephone - 60-percent split.
Travel -Nothing budgeted for 2001.
RentallLease - Copy machine lease - 60-percent split.
Maintenance - Labor to repair office equipment - 60-percent split.
Miscellaneous - Memberships - IAFC, WSAFC, SCFCA and subscriptions - 60-percent split.
Interfund Rental - Equipment Rental Division charges for unit #482 - 60-percent split.
FIRE SUPPRESSION
Salaries - 60-percent salary of 39 personnel ($1,276,940). Holiday payoff ($61,500), acting shift officer pay ($8,500).
The remaining 40-percent is under EMS (526.20.11).
Overtime - Off duty emergency responses. Shift overtime for relief of personnel staff shortages - 60-percent split. Also
includes Acting Battalion Chief pay.
Benefits - 60-percent of medical, retirement, state workers, life insurance. The remaining 40-percent is under EMS
(526.20.23).
-71- P:Reports:O 1Budgt:Narrative:Fire
Fire Services
General Fund Dept. 510
Expenditure Detail
Account 1999 2000
Number Description Actual Actual
SUPPRESSION CONTINUED
24
Uniforms
7,272
15,813
16,300
25
Protective Clothing
$10,395
$5,614
$13,790
31
Supplies
27,499
12,228
14,100
35
Small Equipment
2,986
35,947
13,200
41
Professional Services
16,094
11,092
11,880
42
Communications
3,038
2,321
2,840
43
Travel
48
0
0
45
Rental/Lease
12,930
12,575
12,740
48
Repairs/Maintenance
2,059
5,145
5,580
49
Miscellaneous
5,727
197
280
91
Interfund Services
78,750
0
0
92
Interfund Fuel
0
4,340
5,000
93
Interfund Supplies
0
4,975
6,000
95
Interfund Rental
200
12,499
7,030
98
Interfund Repairs
0
35,846
38A0
TOTAL SUPPRESSION
S1 4
51,o3f1429
019.69D
PREVENTION/INVESTIGATION
(001.000.510.522.30.)
11
Salaries
$129,897
$136,474
$141,700
12
Overtime
4,826
458
1,100
-72- P: Reports: 01 Budgt:Data: Fire
Fire Services Dept. 500
General Fund
Narrative
FIRE SUPPRESSION - Con1d.
Uniforms - Uniforms (60-percent of 39 personnel) ($6,940), rental uniforms (60-percent of 39 personnel) ($9,360).
Protective Clothin - Rescue bunker gear, boots, gloves, helmets, and hoods.
Supplies- Fire vehicle maintenance supplies ($5,000), breathing apparatus supplies ($900),100 gallonfirefoam ($500), HazMat
supplies ($1,000), station supplies ($3,000), miscellaneous brass ($1,000), station amenities ($2,700).
Small E ui meat - Tools and miscellaneous equipment ($2,300), fire hose ($10,000), and fitness equipment ($900).
Professional Services - Edmonds Fitness program per labor agreement ($3,290), medical test ($5,890), SunPro support
($1,500), and fitness -for -duty exams ($1,200).
Communications - Six HazMat pagers ($750), telephone ($1,270), and cell phones ($820) - 60-percent split.
Travel - Nothing budgeted for 2001.
Rentai/Lease - 60-percent of trailer lease to own for Station #16.
Maintenance - Radio maintenance contract($580), breathing apparatus maintenance ($520), portable equipment maintenance
($700), fire protection clothing repairs ($500), fire extinguisher refilling ($350), air compressor ($700), and ladder inspections
(WAC requirement- $1.200), station appliance repairs ($730),fitness equipment repairs ($300).
Miscellaneous - Washington State Firefighters Association dues ($80), miscellaneous subscriptions ($200).
Interfund Services - Budgeted as fuel, supplies, and repairs.
Interfund Fuel - Fuelforfireengines.
InterfundSu lies-
Suppliesforfireenginerepairs.
Interfund Rental - Vehicle #481 (60-percent).
interfundRepairs -Laborforfire engine repairs.
FIRE PREVENTION PUBLIC I DUCATiON AND INVESTIGATION
Salaries - Salary for fire marshal, inspector, and holiday/sick leave buy back.
Overtime - Off -duty emergency responses.
73- P:Reports:0113udgt:Narrauve:rue
Fire Services
General Fund Dept. 510
Expenditure Detail
Account
1999
2000
1 2001
Number
Descri tion
Actual
Actual
Re ueste
PREVENTION/INVESTIGATION CONTINUED
23
Benefits
$27,779
$27,929
$30,1;
24
Uniforms
732
1,314
2,4C
31
Supplies
4,507
1,295
4,32
35
Small Equipment
1,269
0
41
Professional Services
1,552
206
50
42
Communications
1,013
1,000
70
43
Travel
0
26.13
101
48
Repairs/Maintenance
32
0
151
49
Miscellenaous
380
605
80(
95
Interfund Rental
7,760
13,210
16,20(
TOTAL PREV./INVEST.
1129,74Z
$2 51$
1.2C
-74- P:Reports: 01 Budgt:Data:Fire
Fire Services Dept. 500
General Fund
Narrative
FIRE PREVENTION PUBLIC EDUCATION AND INVESTIGATION - Conrd.
Benefits
Uniforms - Uniforms for Fire Marshal ($700), one Inspector ($700), and decon uniforms ($1,000).
§LWIles - Fire code, map books, building codes, safety videos.
Small Equipment - Nothing budgeted in 2001.
Professional Services - Medical tests.
Communications -Two cellular telephones.
Travel - Business and parking for local meetings.
Maintenance - Maintenance of fire prevention equipment.
Miscellaneous - WSAFM ($75), WSATC dues ($285), IAAI ($25), NFPA ($115), IAFC ($140), Firefinding subscription ($70), other
publications ($90).
Interfund Rental - Equipment rental division charges fortwo vehicles.
-75- P:Reports:OlBudgt:Narrative:Fire
Fire Services
General Fund De t. 510
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Reg uested
TRAINING
(001.000.510.522.40.00)
11
Salaries
$50,688
$47,762
$52,400
12
Overtime
121
0
22,000
23
Benefits
9,626
10,510
14,380
24
Uniforms
365
580
840
31
Supplies
4,974
6,793
5,720
35
Small Equipment
488
1,178
930
41
Professional Services
(464)
2,228
2,430
42
Communications
943
360
340
43
Travel
636
34
60
48
Repairs/Maintenance
274
0
180
49
Miscellaneous
(475)
308
410
95
Interfund Rental
3,520
0
0
TOTAL TRAINING
$70,
��z53
9-9 5gQ
RESERVES
(001 .000.510.522.41.00)
11
Salaries
$21,166
$13,647
$22,920
23
Benefits
1,137
643
640
24
Uniforms
973
1,886
4,060
31
Supplies
202
268
250
41
Professional Services
2,327
25
600
TOTAL RESERVES
25.805
$16 45
$28
-76-
P:Reports: 01 Budgt:DataTire
Fire Services
General Fund Dept 500
Narrative
TRAINING
Salaries - 60-percent of salary for Assistant Fire Chief. The remaining 40-percent is under EMS training 526.40.11.
Overtime - 20 hours perweek of training program coverage byoff-duty personnel.
Benefits - 60-percent of benefits for Assistant Chief.
Uniforms - Uniforms for Assistant Fire Chief - 60-percent split ($420) and decon uniforms ($420).
Supplies -Training manuals ($330), videotapes/audiovisual supplies/hazardous materials trainingtapes ($2,690),training props
($2,100), and SCBAtrailerfee ($600).
Small Equipment - Visual aid equipment - 60-percent split.
Professional Services - Contract instructor ($2,040), SunPro ($240), medical test ($150) - 60-percent split.
Communications-Cellulartelephone and mobile phone.
Travel - Business and parking for local meetings - 60-percent split.
Maintenance - 60-percent of maintenance for audio visual equipment.
Miscellaneous - Washington State Association of Fire Chiefs dues ($170), Training Officer Association ($30), subscriptions ($210)
- 60-percent split.
Inter€und Rental - Nothing budgeted in 2001.
RESERVEPERSONNEL
Salaries- Call personnel firefighters pay.
Benefits -Washington State Board for Volunteer Firefighters.
Uniforms - Uniforms and protective clothing ($2,500) and decon uniforms ($1,560).
Supplies - Miscellaneous supplies.
Professional Services - Medical examinations and vaccinations.
-77- P:Reports:O 1Budgt:Narrative:Fire
Fire Services
General Fund Dept 510
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
EMERGENCY MEDICAL SERVICE ADMINISTRATION
(001.000.510.526.10.00)
11
Salaries(Chief)
$9,561
$34,890
$39,250
11
Salaries
22,067
20,803
24,780
12
Overtime
363
0
40
23
Benefits
5,493
10,131
11,990
24
Uniforms
0
253
420
31
Supplies
1,814
2,183
2,380
41
Professional Services
7,972
121
240
42
Communications
0
33
120
45
Rental/Lease
0
563
720
48
Repairs/Maintenance
0
282
200
49
Miscellaneous
0
133
440
95
Interfund Rental
0
2,820
4,970
TOTAL EMS ADMIN.
172212
M Q
EMS SERVICES
(001.000.510.526.20.00)
11
Salaries
$814,377
$830,910
$898,010
12
Overtime
137,220
113,602
120,100
23
Benefits
216,079
212,064
230,300
24
Uniforms
4,121
9,843
10,930
31
Supplies
13,629
4,537
7,750
-78- P:Reports: 01 Budgt: DataTire
Fire Services
General Fund
Narrative
Dept. 500
EMERGENCY MEDICAL SERVICES
EMSADMINISTRATION
Salaries - 40-percent of salaries for Fire Chief.
Salaries - 40-percent of salaries for Executive Assistant and Administrative Assistant.
Overtime - For emergencies - 40-percent split.
Benefits - 40-percent of benefits for Fire Chief, Executive Assistant, and Administrative Assistant.
Uniforms - Uniform replacement for Fire Chief and decon uniforms - 40-percent split.
Supplies - Office supplies for Department ($1,580), manuals and publications ($80), copy machine supplies ($720) - 40-percent
split.
Professional Services - Legal ads and medical test - 40-percent split.
Communications - Fire Chief pager and mobile phone - 40-percent split.
Rental/Lease - Copy machine lease - 40-percent split.
Maintenance - Labor to repair office equipment - 40-percent split.
Miscellaneous - Memberships IAFC, WSAFC, SCFCA, subscriptions - 40-percent split.
Interfund Rental - Equipment Rental Division charges for Unit #461 - 40-percent split.
EMS SERVICES
Salaries - 40-percent salaries of 36 firefighters ($851,310), Holiday payoff ($41,000), and acting shift officer pay ($5,700).
❑vertime - Off -duty emergency response for firefighters and shift overtime for relief of personnel staff shortages.
Benefits - 40-percent of medical, state workers, and life insurance.
Uniforms - 40-percent of uniforms for 36 personnel ($4,490), 40-percent decon uniforms for 36 personnel ($6,440).
-79- P:Reports: 0 1 Budgt:Narrative: Fire
Fire Services
General Fund Dept. 510
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
EMS SERVICES CONTINUED
35
Small Equipment
$127
$2,232
$4,200
41
Professional Services
10,852
7,763
8,660
42
Communications
1,578
1,699
1,860
45
Rental/Lease
8,666
8,383
8,490
48
Repairs/Maintenance
2,047
234
3,150
49
Miscellaneous
4,239
0
0
91
Interfund Services
26,250
0
0
92
Interfund Fuel
0
3,045
3,000
93
Interfund Supplies
0
4,533
4,000
95
Interfund Rental
0
7,959
5,480
98
Interfund Repairs
0
25,255
25,600
TOTAL EMS SERVICES
$UaLm
a1.31L=
-80- P:Reports:01 Budgt:Data:Fire
Fire Services Dept. 500
General Fund
Narrative
Supplies - Aid unit expendable supplies ($3,250), oxygen ($2,100), maintenance supplies ($2,400).
EMS SERVICES - Cont'd.
Small E ui ment - Backboards, splints, and oxygen regulators ($3,600); fitness equipment ($600).
Professional Services - Edmonds Fitness program per labor agreement ($2,400), medical test ($4,500), 12 psychological
tests ($960), fitness -for -duty exams ($800) - 40-percent split, SunPro 40-percent split.
Communicatlons - Cellular telephone ($500), pagers ($500), telephones ($860).
Rental/Lease - 40-percent of trailer rental for Fire Station #16.
Maintenance - Miscellaneous ($750), stretcher repair agreement ($1,000), radio maintenance ($1,200), fitness equipment
repairs ($200).
Miscellaneous -Nothing budgeted for2001.
Interfund Services -Budgeted as supplies, fuel, and repairs.
Interfund Fuel - Fuel for aid units.
Interfund Su lies -Supplies for aid unit repairs.
Interfund Rental -Equipment rental charge for staff vehicle.
Interfund Repair - Labor for aid unit repairs.
-81- P:Reports:O lBudgt:Narrative:Fire
Fire Services
General Fund Dept. 510
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
ReClUested
EMS TRAINING
(001.000.510.526.40.00)
11
Salaries
$38,554
$31,841
$34,940
12
Overtime
0
0
14,660
23
Benefits
8,739
7,007
9,580
24
Uniforms
0
234
560
31
Supplies
14
982
3,810
35
Small Equipment
0
0
620
41
Professional Services
0
1,336
1,620
42
Communications
0
202
220
43
Travel
0
3
40
48
Repairs/Maintenance
0
0
120
49
Miscellaneous
0
0
270
TOTAL EMS TRAINING
47
$41�605
$66,440
TOTAL EMS
1�•345gT6
1_.483.520
FIRE ALARM/DISPATCH
(001.000.510.528.60.00)
42
Communications
351
7,840
8,140
51
Intergovernmental
114,397
114,397
114,400
TOTAL FIRE DISPATCH
$114-748
$122,237
$1.22,540
594.22. 64
Equipment (Fire)
54,381
0
0
594.26. 64
Equipment (EMS)
19,866
0
0
TOTAL EQUIPMENT
$74,247
L0
597.00. 55
Interfund Transfers -Out
50,000
50,000
0
GENERAL FUND SUBTOT.
U&K&96
3_2.Q 2
ai&dalm
-82- P:Reports:01 Budgt:DataTire
Fire Services
General Fund
Narrative
Dept. 500
EMSTRAINING
Salaries - 40-percent of Assistant Fire Chiefs salary.
Overtime -20 hours per week of Training Program coverage by off -duty personnel.
Benefits - 40-percent of Assistant Fire Chiefs benefits.
Uniforms - 40-percent of Assistant Fire Chiefs uniforms ($280), and 40-percent decon uniforms ($280).
Supplies - Training manuals ($220), video tapes, audiovisual supplies, hazardous materials training tapes ($1,790),
SCBA trailer fee ($400), training props ($1,400).
Small Equipment -Visual aid equipment.
Professional services - Contract instructor ($1,360), SunPro ($160), medical test ($100).
Communications - Cellular telephone and mobile phone - 40-percent split.
Travel - Business and parking for meetings - 40-percent.
Repair/Maintenance - Maintenance for audio visual equipment.
Miscellaneous - Dues for W SAFC ($115), Training Officers Assn. ($20), miscellaneous ($55), subscription ($80).
FIRE/ALARM DISPATCH
Communications - SnoCom Frame Relay.
Intergovernmental Services - Contract cost for SNOCOM service at 25-percent of total.
FIREIEMS EQUIPMENT
Equipment {Fire) - Nothing budgeted in 2001.
EMS Equipment - Nothing budgeted in 2001.
EMS Operative Transfers -Out
€nterfund Transfers -Out- Budgeted in Non -Departmental division in 2001,
-83- P:Reports:O 1 Budgt:Narrative: Fire
Fire Services
Other
Funds
2000
2001
2000
2001
Revenue
Actual
Adopted
Expenditures
Actual
Adopted
FIRE APPARATUS RESERVE - FUND #005
Beginning Cash Balance
$517,170
$452,087
Ending Cash Balance
$452,087
$143,287
Interest Earnings
37,980
25,000
Aid unit replacements
0
212,000
Donations
0
1,000
Capital Lease
175,588
260,800
EMS Property Tax
35,000
35,000
Supplies
9,000
0
Sale of Fixed Assets
0
3,000
Fire Equipment
3,475
0
Trf. from Gen. Fund 001
50,000
100,000
TOTAL REVENUE
TOTAL EXPENDITURE
$640,150
$616,087
$640,150
$616,087
FIRE DONATIONS - FUND #131
Suppression 100
Beginning Cash Balance
$3,200
$4,200
Ending Cash Balance
$4,200
$4,200
Contributions
1,000
0
SUBTOTAL
SUBTOTAL
$4,200
$4,200
$4,200
$4,200
EMS 200
Beginning Cash Balance
$5,070
$7,700
Ending Cash Balance
$7,700
$7,700
Donations
3,060
500
Small Equipment
430
500
SUBTOTAL
SUBTOTAL
$8,130
$8,200
$8,130
$8,200
TOTAL REVENUE
TOTAL EXPENDITURE
$12,330
$12,400
$12,330
$12,400
FIREMEN'S PENSION - FUND #617
Beginning Cash Balance
$515,527
$513,550
Ending Cash Balance
$513,550
$492,550
Fire Ins. Premium Insurance
17,150
17,000
Salaries
11,420
29,000
Interest Earnings
32,720
24,000
Personnel Benefits
46,990
33,000
Unrealized Gain on Investments*
6,563
0
TOTAL REVENUE
TOTAL EXPENDITURE
$571,960
$554,550
$571,960
$554,550
*Please see page XI for further information.
-84- P:Reports:O 1Budgt:Funds:Fire
ire Services
Narrative
FIRE APPARATUS RESERVE - FUND 005
Other
Funds
This fund was established as a reserve fund to accumulate funds for the replacement of existing fire suppression and
medical aid vehicles. A revenue source is EMS property taxes that are based on 50-cents per $1,000 assessed valua-
tion. Donations that are received from citizens will be invested and the interest earned will be retained in this Fund.
Donated money will be used to purchase special equipment for the Medical Aid Program. During 1997, the City Council
approved a replacement program that included leasing. The program requires engine pumper trucks be leased for a six -
year period with the option to buy the end of the lease. The replacement program includes annual General Fund
transfers to build adequate funds.
FIRE DONATIONS - FUND 131
This fund was originally part of the Gifts Catalog Fund #127. In 2000, this fund was separated in order to better account
for fire donations. These contributions are tax deductible and are used for small equipment and supplies.
FIREMEN'S PENSION - FUND 617
Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18.
Salaries and Wages - The additional amount that six retired firefighters and one surviving spouse receive other than
from LEOFF I Retirement Plan.
Personnel Benefits - Medical insurance premiums and medical expenses for seven retired firefighters as per RCW
41.26,150.
-85-
P:Reports:01 Budgt:FundsNarr:Fire
Oc 9
. 1$
N
nmmunity Services
Organization Chart
Director
CIP Administration
Special Assistance to Mayor
Community Relations
Special Projects
Coordination
Executive
Assistant
p:Reports:OIBudgt:OrgChts:CommSry
ommunity Services
Mission Statement
Community Services' mission is to provide effective and efficient support to the Mayor, City Council,
and staff. The Department 1) helps form and develop long-term policies and strategies, 2) plans,
organizes, coordinates, and implements major/special projects, and 3) serves as an effective liaison
between the City and its residents, and community, regional, and state organizations.
Function
The Community Services Department helps develop and establish both long-term and short-range
goals and objectives. The department also develops administrative procedures and policies, coordi-
nates Capital Improvement Projects and the annual budget, and provides for special project manage-
ment for regional issues that involve funding, legislation, and interlocal agreements.
2000 Accomplishments
+ Coordination of capital projects with
other City departments.
+ Worked with Department of Ecology,
Unocal, and a local citizen group to
develop a work plan for cleanup of the
Unocal property.
• Established Sound Transit Technical
Advisory Committee for the interim
commuter rail station improvements.
2001 Goals
• Obtain Record of Decision for the Edmonds
Crossing EIS.
• Work with Department of Ecology and
UNOCAL to facilitate cleanup of the
UNOCAL property.
• Continue to participate in regional planning
activities such as Edmonds Crossing and
Sound Transit.
• Assist with and help coordinate City efforts
• Coordinated efforts to complete HIS for in responding to ESA and 4(d) Rule require -
Edmonds Crossing project. ments. Monitor Watershed Resource Inven-
• Completed transfer of cable franchise tory Analysis (WRIA)8 activities.
from Chambers Cable Company to • Improve coordination between City depart -
AT&T. ments.
�41 ti
•y
P: Reports:01 Budgt: Depts: Comms ery
ommunity Services
2001 Goals - cont.
• Work with 3CH and PAC Committee to plan
and develop concepts for potential conven-
tion/conference/special events center, and
performing arts center.
• Increase Department's ability to help
Mayor's Office coordinate regional issues.
• Issue Request for Qualifications and Pro-
posal, negotiate contracts, and begin design
of Fire Station 16.
• Work with AT&T to establish live broad-
casts of City Council meetings.
P:Reports:01 Budgt:Depts: CommSery
Community Services
General Fund Dept 600
Expenditure Detail
Account
Number
1999
Actual
ADMINISTRATION
(001.000.610.519.70.00)
11
Salaries(Director)
$77,483
11
Salaries
41,976
12
Overtime
1,446
23
Benefits
23,730
31
Supplies
1,790
35
Small Equipment
0
41
Professional Services
35,634
42
Communications
358
43
Travel
183
44
Advertising
0
45
Rental/Lease
16,664
49
Miscellaneous
2,561
95
Interfund Rental
540
TOTAL ADMINISTRATION
a2p2.3_6a
2000
Actual
$21,750
51,892
2,673
17,705
1,529
291
18,687
259
0
0
(1,579)
2,521
720
$11. .449
2001
quested
$97,1 i
47,24
1,5E
33,11
3,60
35
17,00
1,06
2,00
2,061
3,00(
90(
-86- P:Reports:01 Budgt: CommSrvs
Community Services
General Fund
Narrative
Dept 600
ADMINISTRATION -#610
Salaries - Director
Salaries - Executive Assistant.
Overtime - Unanticipated workload requirements for Executive Assistant.
Benefits
Supplies - Special report printing, cover stock, miscellaneous special office supplies with focus on Edmonds Crossing
and Sound Transit.
Small Equipment - Office equipment.
Professional Services - Specialized legal assistance.
Communication - Air time for cellular phone.
Travel - Mileage, parking for attending professional meetings; Edmonds Crossing and Sound Transit project
coordination.
Advertising - To publicize department's services to citizens and users and to meet legal advertising requirements.
Rental/Lease - Nothing budgeted for 2001.
Miscellaneous - Memberships: ULI, APA, SCCIT, technical journals, publications.
Interfund Rental - 33-percent share of vehicle #97.
-87- P:Reports:OlBudgt:Narrative:CommSry
�F EDP
1�
M.eve top m en t Services
Planning Services
Development Review
Zoning / Subdivision
Architectural Design Review
Environmental Review
Shoreline Management
Annexation Support
Block Grant Assistance
Long -Range Planning
Growth Management
Economic Development
Geographic Info. Systems
Graphics and Information
Systems Support
Code Compliance (?)
• Planning Manager
• Senior Planners (2)
• Planners (1.5)
• Code Compliance
Officer (?)
• Assistant Planner (1)
• Admin. Assistant
Organization Chart
Director
Administrative
Assistant
Building Services
Engineering
Building Inspection
Capital Facilities Design
Building Plan Review
Capital Facilities Planning
Code Compliance
Construction Management
Disaster Preparedness &
Development Review
Inspection
Development Standards
Engineering Inspections
• Building Official
• Plans Examiner
• Building Inspector
• Code Compliance
Officer
• Admin. Assistant
Development
Services Center
Customer Service
Permit Coordination
Support Systems
• Development Services
Coordinator II (2)
• Development Services
Coordinator 1 (1)
• City Engineer
• Admin. Assistant
• Asst. City Engineer
• Hydraulics Engineer
• Construction Engineer
• Dev. Services Eng.
• Eng. Proj. Spec.
• Engineering Specialist
• Traffic Engineer
• CIP Specialist
• Engineer Technician
• Proj. Account Coord.
P:Reports:01 Budgt:OrgChts: Deve]Sry
evelopment Services
Mission Statement
The Development Services Department's mission is to preserve and enhance our community's envi-
ronment and quality of life by:
• Providing accurate, consistent, and timely permit processing
• Improving and extending public infrastructure
• Promoting building safety and managed land use
• Implementing adopted City codes, policies, plans, and standards
• Protecting the health and safety of the public
• Providing excellent customer service.
Department administration ensures that all City codes and ordinances within all divisions are en-
forced, and needs as related to government services are met.
1A '
P:Reports:01 Budgt:Depts:DevSery
Development Services
Various Funds Dept. 600
Expenditure Summary
1999 2000 2001 k
Descriotion Actual Actual ` Requested
Administration
$91,063
$97,330
$119,780
Office Support
119,533
78,097
106,870
Planning & Building
968,893
1,007,218
1,280,140
Engineering
687,034
754,296
813,650
SUBTOTAL
$1,866,523
$1,936,941
$2,320,440
OTHER FUNDS:
Off -Street Parking Fund
24,143
3,600
4,000
$2,324,440
TOTAL $1,890,666 $1,940,541
Decision Packages included in the 2001
Request:
Description
Ongoing/One-Time
Amount
Hearing Examiner services
Ongoing
$1,420
Environmental Species Act mandates
One -Time
95,000
Interns for land use inventory
One -Time
10,000
Position upgrade
Ongoing
17,290
Building four-wheel drive vehicle
One -Time
19,000
Microfilming building records
Ongoing
5,000
Disaster equipment
Ongoing
4,100
Building consultant services
Ongoing
9,500
Building overtime
Ongoing
3,700
Overtime for leave coverage
Ongoing
4,230
Copier leases
Ongoing
3,790
Total
$173,030
-88- P:Reports:01 Budgt:Data:DevSrvs
Development Services
General Fund
Expenditure Detail
Dept, 600
Account 1999 2000 I 2001 I
Number Description Actual Actual RentiPsti±ci
ADMINISTRATION
(001.000.622, 558.80.00 )
11
Salaries(Director)
$70,806
$83,194
$97,980
23
Benefits
17,024
12,076
19,830
31
Supplies
85
0
0
35
Small Equipment
432
1,476
0
42
Communications
307
88
450
43
Travel
0
52
580
49
Miscellaneous
312
444
940
594.58. 64
Equipment
2,097
0
0
TOTAL ADMINISTRATION
$119,7$0
OFFICE SUPPORT
(001.000.622.558.90.00)
11
Salaries
$67,131
$39,434
$42,480
12
Overtime
781
2,559
4,230
23
Benefits
16,364
8,708
9,620
31
Supplies
27,456
9,145
25,700
41
Professional Services
1,769
656
0
44
Advertising
139
0
0
45
Rental/Lease
1,270
14,636
19,590
48
Repairs/Maintenance
2,477
1,114
3,900
49
Miscellaneous
2.146
1,845
1,350
TOTAL OFFICE SUPP.
$119,533
$78,097
$106,870
TOTAL DEV. SERV. ADM.
210.596
$175.427
�225.650
-89-
P:Reports:01Budgt:Data:DevSrvs
Development Services
General Fund Dept. 600
Narrative
ADMINISTRATION 4622
Salaries - Director.
Benefits
sugpiles - Budgeted in Office Support for 2001.
Small Equipment - Nothing Budgeted for 2001.
Communication - Cell phone and charges.
Travel - Mileage and parking reimbursement ($300), meals for City -related meetings and activities ($280).
Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership.
E ui ment -Nothing Budgeted for 2001.
OFFICESUPPORT
Salaries - Administration Assistant.
Overtime - For vacation and sick leave coverage at reception area.
Benefits
Supplies - Paper, ink cartridges, and consumables for printers and copying publications; supplies for Planning,
Building, and Engineering Divisions.
Professional Services - Nothing budgeted for 2001.
Advertising - Nothing budgeted for 2001.
Rental/Lease - Lease for two xerox copiers.
Re airlMaintenance - Kroy lettering machine ($410); binder machine ($320); Microfiche reader/printer ($690);
miscellaneous repairs ($500); fax maintenance ($740), small equipment repair ($1,240).
Miscellaneous - Microfilm developing; film developing, newspaper subscription, notary membership.
_90- P:Reports:OlBudgt:Narrative:DevSry
o� EDP
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■ Planning Services
evelopment Services Division
Function
Planning Services administers all City codes related to subdivisions, Architectural Design Board,
Planning Board, and community development. The division also processes and coordinates a wide
range of permits, including all building types. Long-range planning activities include implementation of
the State's Growth Management Act, and Comprehensive Plan and subarea and functional plans prepa-
ration. Planning works with community groups to plan and implement specific Plan elements, such as
downtown revitalization or waterfront planning. It also helps administer the HUD Community Devel-
opment Block Grant Program. Support services provided to the public and other departments include
mapping and graphics, database development, and land and building inventories.
2000 Accomplishments
• Processed 152 planning applications and 197
Critical Areas determinations.
+ Completed adoption of new shorelines regu-
lations (Shoreline Master Program).
+ Completed consultant project to draft cohe-
sive set of design guidelines.
• Completed consultant project to update steep
slope regulations.
• Completed adoption of Comprehensive Plan
amendments, including bikeway, sewer, and
drainage plan updates.
+ Initiated geographic information conversion
to new, county -wide system that features
higher accuracy and inter -agency consistency.
• Began implementing new permit -tracking
system intended to improve permit processing
and public information.
• Supported county -wide planning for buildable
lands and essential public facilities. Obtained
buildable lands grant and signed interlocal
agreement for essential public facilities.
2001 Goals
• Support development of city historic preser-
vation program.
• Adopt Design Guidelines and update design
review process.
• Develop databases and inventories required
to perform buildable lands analysis in 2002.
• Support development of comprehensive
downtown parking plan.
• Monitor regional Endangered Species Act
strategies and implement City response.
Integrate ESA actions into two-year shore-
lines regulations update.
• Begin developing data and options for 2002
comprehensive plan update, including key
population and land use information.
• Continue adopting code "fixes" and im-
provements. Implement major update of
ECDC Process section.
• Adopt comprehensive PRD update and new
Master Plan regulations.
+ Expand information on Internet.
+ Designed plan to expand Internet information.
P:Reports:01 Budgt:Depts:DevSery
evelonment Services
Function
Building Services
Division
This division administers and enforces all City codes related to building and zoning. Building Services
reviews and approves building construction permits for adherence to State and local regulations and
ordinances. The division also provides building inspection services for all construction types.
Within the Building Services Division, the Development Services Center provides technical and
general information to customers on all aspects of development services, including requests for code
and permitting requirements, permit applications, permit status information, and general information
on City services and development. It provides essential permit intake and routing services for other
divisions, and assists in the review and processing of permit applications.
2000 Accomplishments
• Issued 1,018 permits.
• Number of new, single-family residences total
74.
• Estimated total single-family lots remaining
for development is 1,455.
• New construction values totaled
$53,546,140.
• Building violations totaled 210.
• Zoning violations totaled 90.
• Building plan reviews totaled 425.
• 265 public disclosure requests.
• Inspections averaged about 12.5 per working
day, totalling 3,021 for the year.
• Created additional public handouts.
2001 Goals
• Continue updating Code, as necessary.
• Update and improve public handouts.
• Cross -train employees for effective transition
when needed.
• Fill Permit Technician position.
• Create and update Web page.
• Train, adopt, and implement International
Building Code.
• Offer on-line permit status updates.
• Continued follow-up on each permit to avoid
enforcement issues.
• Implement computerized permit -tracking
system.
• Reduce code enforcement backlog while
investigating all incoming citizen complaints.
P:Reports:01 Budgt:Depts: DevSery
i7 c 9 0
. 1$
Development Services
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
PLANNING
(001.000.620.558.60.00)
11
Salaries
$371,625
$320,526
$386,780
12
Overtime
616
1,989
500
23
Benefits
74,413
54,280
70,050
24
Uniforms
121
86
300
31
Supplies
5
6,541
0
35
Small Equipment
2,605
9,564
1,620
41
Professional Services
43,482
83,508
147,290
42
Communications
887
515
600
43
Travel
157
637
790
44
Advertising
2,431
2,240
2,800
49
Miscellaneous
17,817
17,404
18,130
95
Interfund Rental
2,268
2,460
3,300
594.58. 64
Equipment
5,305
0
0
TOTAL PLANNING
�521.732
32
-91- P:Reports:01 Budgt:Data:DevSrvs
Development Services
General Fund Dept. 600
Narrative
PLANNING DIVISION-#620
PLANNING
Salaries - Manager, Senior Planner (1.5), Planners (3), Administrative Assistant, summer interns to update
land inventories ($10,000).
Overtime - As required for special assignments, work overloads and continued computer input.
Benefits
Uniforms - Rain and outdoor wear for fieldwork.
Suppiies - Budgeted in Development Services Office Support for 2001.
Small E ui ment - Presentation/meeting equipment, miscellaneous equipment and furniture.
Professional Services - Includes ($39,670) for hearing examiner and hearing examiner support, ($8,620) for
Minutetaker/Transcribe r of Planning Board and other meetings, ($3,000) for supporting studies, ($1,000) for
Planning Board members expenses. Update maps and inventories (S70,000) and application review ($25,000)
per Environmental Species Act.
Communications - Cellular phone charges, information services.
Travel - Mileage reimbursement for posting, site inspections, research work and transportation, and attendance
at professional meetings.
Advertisin - Legal notifications to newspapers of public hearings, development applications, etc.
Miscellaneous - Printing ECDC books, updates and brochures, official posters, blue print paper, maps (comp.,
plan, zoning, assessors, Kroll, etc.), printing and reproduction ($7,500), plan and award letters, magazines/
periodicals, technical publications ($600), professional registrations and membership dues ($2,000); technical
software updates ($3,500) metroscan updates ($2,500), memberships ($2,030).
Interfund Rental - Vehicle rental departmental charges for unit #95 and 1/3 of unit #97.
E u[1 ipment - Nothing budgeted in 2001.
-92- P:Reports:O 1Budgt:Narrative:DevSry
Development Services
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
BUILDING
(001.000.621.524.10.00)
11
Salaries
$277,934
$325,416
$425,970
12
Overtime
2,516
7,665
3,700
23
Benefits
58,008
67,641
87,210
24
Uniforms
1,779
1,141
1,150
31
Supplies
204
8,997
0
35
Small Equipment
3,562
22,406
6,550
41
Professional Services
88,421
60,978
80,000
42
Communications
2,132
3,311
4,000
43
Travel
16
197
1,510
44
Advertising
0
0
50
48
Repairs/Maintenance
2,225
2,825
2,000
49
Miscellaneous
6,584
5,511
10,600
95
Interfund Rental
3,000
1,380
6,240
594.24. 64
Equipment
780
0
19,000
TOTAL BUILDING
$4k7,161
$507,468
$647,980
TOTAL PLAN. & BLDG.
=8.893
tM0 21 a
$1.�80,140
-93- P:Reports:01 Budgt: Data: DevSrvs
Development Services
General Fund Dept, 600
Narrative
BUILDING INSPECTION4621
Salaries - Building Official, Assistant Building Official, one-half time Code Enforcement Inspector, Plans
Examiner, Senior Building Inspector, Administrative Assistant, Permit Coordinators (3).
Overtime - As needed for special projects.
Benefits
Uniforms - Safety equipment as required by state safety regulations and union contract, i.e. protective shoes,
rain gear, gloves, etc.
Supplies - Budgeted in Development Services Office Support for 2001.
Small Equipment - Cell phones ($500), survey equipment, tools, shelving, ladder, field equipment ($1,950),
disaster equipment ($4,100).
Professional Services - Professional consultant reviews ($66,500); contracted services for special inspec-
tions, engineering evaluations, special projects ($8,500), microfilming of permit records ($5,000).
Communications - Air time for cellular phones.
Travel - Mileage, --as required --for attendance at professional meetings.
Advertising - Legal notification for appeals to building code, special notices.
Maintenance - Maintenance agreement for office equipment.
Miscellaneous - Membership and professional certification fees ($650), printing of public forms and notices
($5,700). Disaster publications and forms ($1,500), construction related technical reference books ($1,500),
film developing ($1,250).
Interfund Rental - Vehicle rental department charges for unit #35 and unit #76.
Equipment - New four-wheel drive vehicle.
-94- P:Reports:O 1Budgt:Narrative:DevSry
)I-� c 9 �
1S
x
n
ent Services
Function
Engineering Services
Division
Engineering Services provides design and construction management services (including field inspec-
tion) for all capital construction by the City. It is also responsible for determining development
standards and ensuring compliance in the private construction of utilities and roads. The division
plans for long-range capital and infrastructure needs for transportation, storm water management,
water, sewer, and wastewater treatment. It prepares and executes most bidding documents and
contracts for consultants and construction.
2000 Accomplishments
• Began Perrinville sanitary sewer construction
project, the City's largest sewer project in the
past 15 years.
• Completed Sanitary Sewer Comprehensive
Plan, which prioritizes and details capital
projects for the next six years.
• Completed Bikeway Comprehensive Plan.
• Coordinated with Lynnwood on completed
SR 99 improvement project.
• Designed and inspected over $330,000 of
waterline improvements.
• Provided construction management and
inspection services for Public Safety Com-
plex.
+ Designed and inspected over $400,000 of
street overlay construction work.
2001 Goals
+ Complete Perrinville sanitary sewer project.
• Complete Water Comprehensive Plan.
+ Design and inspect over $600,000 of street
overlay construction work.
• Complete Sewer Lift Station No. 1 renova-
tion.
• Complete review checklists for all permit
application processes.
• Design and inspect over $400,000 of water-
line improvements.
• Complete standard details for all facets of
construction.
P:Reports:01 Budgt:Depts:DevSery
Development Services
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
ENGINEERING
(001.000.630.532.2 0.00 )
11
Salaries
$522,399
$548,247
$636,540
12
Overtime
10,781
12,813
15,000
23
Benefits
118,745
110,759
129,840
24
Uniforms
324
529
620
31
Supplies
3,091
7,334
0
35
Small Equipment
1,655
45,296
1,750
41
Professional Services
5,069
9,350
4,000
42
Communications
2,323
2,410
4,750
43
Travel
22
46
850
44
Advertising
554
0
500
45
Rental/Lease
0
4,154
4,500
48
Repairs/Maintenance
1,637
786
1,700
49
Miscellaneous
4,155
1,488
1,900
95
InterFund Rental
9,960
11,084
11,700
594.32. 64
Equipment
6,319
0
0
TOTAL ENGINEERING
SG 7.,p34
7 4
$813.650
-95- P: Reports: 01 Budgt:Data: DevSrvs
Development Services
General Fund Dept. 600
Narrative
ENGINEERING DIVISION -4630
Salaries - City Engineer, Assistant City Engineer, Construction Engineer, Traffic Engineer, Development
Services Engineer, Engineering Technician, Engineering Project Specialist, Engineering Specialist, Adminis-
trative Assistant, Capital Improvement Project Specialist, Project Accounting Coordinator.
Overtime - For staff shortages and special projects.
Benefits
Uniforms - Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by
safety regulations and union contracts.
Supplies - Budgeted in Development Services Office Support for 2001.
Small Equipment - Drafting and office equipment.
Professional Services - Engineering and other consulting assistance for special reports, designs, appraisals,
surveys, and autocad system.
Communications - Airtime for cellular phones.
Travel - Business meetings.
Advertising - Publication fees for legal notices.
Rental / Lease - Copy machine agreement.
Maintenance - Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance
and repair of survey equipment.
Miscellaneous - Memberships (APWA, AWWA, CEAW, ASCE, CSI), professional dues, and publications.
Interfund Rental - One-third expenses of Unit #97, Unit #88, Unit #37, Unit #109 and Unit #107.
Equipment - Nothing budgeted for 2001.
-96- P:Reports:OlBudgt:Narrative:DevSry
Development Services
2000 2001
Revenue Actual Requested Expenditures
OFF-STREET PARKING -FUND #124
Beginning Cash Balance $124,100 $131,763 Ending Cash Balance
Interest Earnings 7,333 6,000 Rental/Lease
Parking 3,930 4,000
TOTAL REVENUE
Other
Funds
2000 2001
Actual Requested
$131,763 $137,763
3,600 4,000
$135,363 $141,763 TOTAL EXPENDITURE $135.363 $141,763
-97- P:Reports:01 Budgt:Funds:PandR
Other
IleveloDment Services Funds
Narrative
OFF STREET PARKING - FUND 124
Fund for providing parking in the downtown business area, including acquisition, design, construction, develop-
ment, and enhancement of on- and/or off-street parking facilities. Funds acquired through payment from in -lieu
parking fees and leasing of parking spaces. Ordinance No. 1914, passed April 19, 1977. $1,000 per parking space
for new construction, $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16, 1978.
Ordinance No. 2252, passed December 22, 1981, increased the fee to $4,300 per parking space for new construc-
tion and $2,100 per parking space for remodeled buildings. The rental/lease amount is for leasing one downtown
parking lot.
-98-
P: Reports: 01 Budgt:FundsNarr: DevSery
� OV EDP
O
l'Qc. 1$ 9 0
arks and Recreation
Organization Chart
Director
Park
Recreation/Cultural
Office
Maintenance
Marketing/Economic
Admin/Supervise Staff
Management/Operation of
Community Planning
Payroll/Budget
Park Facilities
Long -Range Capital
Implement Community
Arts Commission
Planning
Plans/Programs
Recreation/Youth Programs
Staff Assistance
Facility Operations
Staff Supervision
Special Events
Public Contact/Resource
Sexton
Records
Athletics/Fitness/Weliness
Records/Registration/
Sales/Burials
Aquatics
Rentals
ExVint Liaison
Cultural/Econ. Res.
Economic Development
Cultural Resources/
Programs
• Assistant Director
• Office Supervisor
• Park Maintenance Manager
• Community Activi-
• Senior Office Asst.
• Park Leadworker
ties Coordinator
• Park Maintenance Worker 11 (7)
• Athletic/Aquatic
• Park Maintenance Worker 1 (2)
Coordinator
• Cemetery Sexton
• Cultural Resources
Coordinator
P:Reports:01 Budgt:OrgChts:Parks
arks, Recreation & Cultural Services
Mission Statement
To provide Edmonds' citizens with a balanced system of open land, parks, recreation, and support
facilities to ensure quality of life.
Function
Parks, Recreation & Cultural Serivices responds to the community's park, recreation, cultural arts,
tourism, economic development, and quality of life needs. Program, park, and open space uses are
provided at over 20 facilities that encompass 325 acres and 1,000 feet of shoreline. In addition, over
60,000 square feet of program and office space at the Anderson Center, Plaza Room, and Meadow -
dale Community Clubhouse are managed.
The department's annual programs include 600 various classes with 8,000 participants --- 750 swim
lesson students with over 6,000 swim lessons taught and 40,000 open swimmers, 5,000 athletes on
400 teams, over 9,000 environmental education students and special event participants, and a variety
of events and programs in visual, performing, and literary arts.
Planning development and improvement of capital projects and park areas are also major department
functions. Parks and Recreation is also liaison with the Arts Commission (EAC), Cemetery Board,
Edmonds Alliance, Library Board, Sister City Commission, and Edmonds in Bloom.
Park Maintenance maintains all City grounds, which encompass parks and extensive public grounds,
including flower baskets and 20,000 square feet of flower beds.
2000 Accomplishments and 2001 Goals
Partnerships, cultural arts, and youth programming play important roles in parks and recreation activities.
The City's parks and recreation brochure, CRAZE, offers over 1,000 annual recreation programs that
realize over 10,000 class registrations. There were 13,100 user visits in the gym and fitness room. Regis-
tered programs do not account for the large number of participants attending beach walks and various
special events such as the Egg Hunt, Fishing Derby, park dedications, and summer concerts.
Economic enhancement focused on networking and partnerships. Tourism publications such as Visit The
Arts, Discovery Programs, Edmonds Flower Program, and Brackett's Landing
South marketed the unique and varied local public assets. N., 0%r
P:Reports:01 Budgt:Depts:Parks
Recreation & Cultural Services
2000 Accomplishments
Public Promotion & Community Relations
EAC quarterly newsletter, technical assistance
for local arts organizations, gymnastic events,
neighborhood special events (held at Meadow -
dale Clubhouse), CRAZE Recreation Guide
(which includes tenants, school district partner-
ship programs and special events), and down-
town seasonal decorations.
Department Supported &/Or
Hosted Special Events
Model Railroad Show, 1511 Annual Writer's
Conference, Celebration of Lights, 33" d Annual
Children's Carnival, Sister City Celebrations,
various tenant performances, Arts Festival,
annual Spring Gymnastics Show, automobile
shows, Sculptor's Workshop Sales, Christmas
Ship Sing -a -Long, SOUNDFEST 2000, SAVE
National Day of Concern Rally, Friends of the
Edmonds Library Annual Book Sale, and Best
Book Poster contest reception.
Community Programs
- Summer Concerts in the Park/Family Concerts
at Anderson Center; provided ASL translation
for all Family Concerts
- Winter Performing Arts Series with performer
workshop at EWHS
- Belly flop, cannonball contest, swim league
and championship, April Pool Days in July
- Community fishing derby
- Discovery Programs environmental education
- Youth writing contest
- Youth photography class and exhibit
- Distributed reprinted public art brochure with
Cities of Lynnwood and Everett
- Sister City reception and events
- $5,000 grant from Hubbard Trust to support
South County special recreation programs
2001 Goals
Administration/Park Maintenance
and Capital Construction
- Implement new recreation software system
- Complete Park, Recreation and Open Space Plan
with youth component
- Serve as liaison to Sister City Commission, Library
Board, Park/Planning Board, EAC, Cemetery
Board, District 15 Capital Partnerships Committee
- Continue to develop watershed education, water
quality citizen involvement program, and pursue
grant funding
- Complete Bike/Pathway Plan
- Complete interlocal agreement and field improve-
ments at Sherwood Elementary School
- Provide environmental education to increase knowl-
edge of endangered species protection
- Participation of Environmental Education Coordi-
nator in the Snohomish County Marine Resources
Advisory Committee
- Continued development of Maintenance Manage-
ment Plans for all parks
- Implement components of Parks & Recreation
Marketing Plan
- Complete and install new interpretive signs on
railing at Olympic Beach
- Work with diving group to obtain grant -funded
"Marine Protected Area" signs at Underwater Park
- Completed new public art installation, Cedar
Dreams, at Fifth and Main
- Installed cormorant at Brackett's North
Park Maintenance
- Make jetty repairs
- Constsruct ADA access to all play structures
through CDB G
- Install new play equipment at the Anderson Center
and Seaview Park
- Complete Ballinger drainage project
- Rebuild main greenhouse
P:Reports:01 Budgt: Depts: Parks
Uarks. Recreation & Cultural Services
2000 Accomplishments - cont.
- Anderson Center courtyard youth mural
- Implemented exhibit schedule for EAC display
case and new Young Artists display in Ander-
son Center, Library Exhibit, and City Hall
display area
- Marketed EAC Year 2000 poster
- Yost Park trail maintenance and stream bank
revegetation through assistance of Eagle
Scouts
- Established early -morning summer daycare
- Earth Day 2000 watershed tour
- Mayor's proclamation supporting Earth Day
acitivities in Edmonds
- Write on the Sound (WOTS) two-day writers'
conference with public keynote lecture
- Best Book I Ever Read poster contest, display
and reception with Edmonds Arts Commission,
Friends of the Library, and seven Edmonds -
area elementary schools
- SOUNDFEST 2000 Concerts at FAC amphi-
theater
- Continued Edmonds Elementary School
Presents bulletin board in Anderson Center
- Implemented Holy Rosary art bulletin board
Sand sculpting contest at Marina Beach
- Salmon story -telling tent at FAC for day camp
and public
Local, State, & National Donations/Scholar-
ship/Grant Awards Received & Distributed
- Youth Scholarship Fund: received donations
from Summer Daycamp Children's Carnival
and Celebration -of -Lights; distributed 21
youth scholarships
- Eleven programs registered through DSHS
- Received donations for Christmas Ships sing -
a -long from Edmonds Bakery, Albertsons, and
Petosas
- Received $2,000 from the Hubbard Trust for
Family Concerts
2001 Goals - cont.
- Correct greenhouse drainage issues
- Stabilize storm -damaged bulkhead at Olympic
Beach
- Compile data for maintenance management
plans on remainder of City parks
Cultural Arts/Recreation/Ecomonic
Development
Economic Development
- Continue to develop community and county
program partnerships
- Expand volunteer docentibeach steward
program to increase community involvement
with high school students and seniors
- Work with community events to expand and
improve (i.e., Summer Market)
Recreation
- Continue to work with county, city, schools,
and user groups to establish athletic facilities
- Expand our shcool partnerships
- Complete Family/Youth Community Plan to
give the Department better tools to meet
family needs
- Expand Junior Lifeguard Program
- Continue partnerships with high schools to
provide student community service opportuni-
ties at special events
- Continue to develop on -site recreation pro-
grams at schools
- Continue to work with Meadowdale High
School Leos on projects and special events
- Develop Walking Edmonds brochure through
grants and in cooperation with other City
departments and service groups
- Market new fitness programs with updated
brochures
- Repeat summer "Salmon Week" program
P:Reports:01 Budgt:Depts: P arks
arks. Recreation & Cultural Services
2000 Accomplishments - cont.
- Received $3,578 from Hubbard Family Foun-
dation for Anderson Center mural
- Received $3,000 from Hubbard for develop-
ment and implementation of a classroom
outreach program on salmon ecology/endan-
gered status
- Received donations from community sponsor
for WOTS hospitality
- Received operational support award for
$4,500 from Washington State Arts Commis-
sion
- Received $375 from Radio Shack for WOTS
literary contest awards
- Received $600 from Radio Shack for 2001
Egg Hunt
- Received $1,000 from Police Youth Services
for Egg Hunt
- Received $750 donation from the Bank of
Edmonds for youth exhibit poster
- EAC Scholarships: distributed student scholar-
ships in the literary and performing arts
($3,000)
- EAC Community Arts Organization Grants:
distributed promotion grants to local arts
organizations ($6,000)
- EAC received Edmonds Arts Festival Founda-
tion grant for $1,000 for youth photography
class and exhibit
Public/Private Partnerships Continued or
Established
Chambers Cable, Edmonds Boys & Girls Club,
Edmonds Elementary, Friends of the Edmonds
Library, South County Senior Center, Edmonds
Exchange Club, Meadowdale High School
LEOS, City of Lynnwood, Edmonds School
District, Edmonds Arts Festival Foundation
Board, Mountlake Terrace Arts Commission,
Bracketts Landing Foundation, Adopt a Beach,
Edmonds Citizens Awareness of Clean Up of
UNOCAL, State Department of Transportation,
2001 Goals - cont.
Cultural Arts
- Complete Cultural Plan update
- Complete public art installation at Public
Safety Complex and relocate Armstrong
sculpture
- Develop Public Art in Edmonds brochure
- Coordinate 1611, Annual Write on the Sound
writers' conference
- Present Concerts in the Park series and obtain
sponsorship for Family Concerts
- Continue to collaborate to promote economic
development through the arts
- Continue to cultivate partnerships to provide
increased arts education support
- Third special youth photography project and
exhibit
- Assist in development of annual Evening of the
Arts Walk
- Facilitate joint visual art exhibits
Customer Service
- Continue education and professional involve-
ment and development through seminars and
conferences; set staff educational goals to
ensure continuous improvement and ideas
- Improve working conditions of part-time
employees through better communication and
education
- Encourage part- and full-time staff to change
with needs and new ideas, to look and risk
"beyond the box"
- Increase public involvement through on -going
evaluation programs
- Recognize each customer as an opportunity to
learn and a chance to market our product
- Broaden community information on City
website
- Implement new computer registration and
scheduling program
P:Reports:01 Budgt:Depts:Parks
arks. Recreation & Cultural Services
2000 Accomplishments - cont.
Lynnwood Arts Commission, Edmonds In
Bloom Association, Washington Credit Union,
Edmonds Public Library, Edmonds Economic
Alliance, Holy Rosary School, Pilchuck
Audubon Society, US Forest Service Deer
Creek Hatchery (salmon tent), Washington
Water Weeks, Police Youth Services unit, and
Powerful Partners.
Professional Staff/Committee Involvement/
Professional Awards
NRPA Maintenance Management Schooling,
involvement in Washington Arts Network,
Americans for the Arts, National Parks & Recre-
ation Statewide Healthy Living, Pacific North-
west Regional Council for NRPA, Washington
Park and Recreation Association, Pacific NW
Federal Legislation representative, Washington
State Recreational Basketball, NW Aquatic &
Marine Educators Association, Economic Alli-
ance Board, Sound Transit Art Meetings,
Aquatic Facility Advisory Committee, National
Focus on Police/Parks Partnerships for Youth
Violence & Prevention, Snohomish County
Visitor Information Center & Tourism Bureau,
WRPPA Mid -Year Committee, Youth Challenge
Awards Committee, and The Learning Resources
Network.
Capital Projects and Assets
- Re -roofed Brackett's North restroom building
- Participated in team -building seminars
- Installed Maxicom Irrigation in Sierra and
Seaview Parks
- Performed drainage renovation at Mathay
Ballinger Park
- Coordinated work projects with the renovated
Yost tennis courts
- Installed three new bike racks in the downtown
area
- Schematic designs in progress for Olympic
Beach/Mid Waterfront Bulkhead Project
2001 Goals - cont.
Department Goals
- Web marketing of recreation classes
- Benefits statement on Frances Anderson
Center wall
- Work with City departments, tenants, and staff
to upgrade elecrical system and interior work
at Anderson Center
P:Reports:01 Budgt:Depts:Parks
Recreation & Cultural Services
2000 Accomplishments - cont.
- Amenities at Brackett's Landing through the
Gifts Program
- Developed Brackett's Landing North walkway
and installed memorial benches
- Partnership with Edmonds School District to
improve old Woodway High School ballfield
with drainage project
- Repaired upper greenhouse
- Installed new play structure at Civic Center
Play Field
- Installed a new play structure at Marina Beach
- Moved wood gazebo to Harbor Square and
installed landscaping and irrigation
- Added Jeremy Edhouse to Parks Maintenance
- Worked extensively with Engineering and
outside contractors at the Public Safety Com-
plex and Log Cabin renovation
- General improvements to Madrona Non -
Graded and Sherwood Park ballfields to make
them playable
- Public Safety Complex public art partially
completed
- City art collection maintenance
- Lynndale Park Phase II completed
- Lynndale Park public art selected and installed
- Young Artists display case in Frances Ander-
son Center
- Fountain Roundabout public art selection
process completed
- Hekinan anniversary project art selected
P:Reports:01 Budgt:Depts:Parks
� OV EDP
�ti d
. 1S
N
Parks and Recreation
Various Funds Dept. 600
Expenditure Summary
Description
1999
Actual
2000
Actual
2001
Requested
Administration
$235,017
$245,403
$271,390
Recreation Services
980,929
997,320
1,053,720
Facilities
16,264
1,090
1,090
Parks Maintenance
940,541
906,825
1,063,620
SUBTOTAL
OTHER FUNDS:
Municipal Arts
Memorial Street Tree
Youth Scholarship
Tourism Promotional
Gifts Catalog
Cemetery Improvement
TOTAL
$2,172,751
79,404
0
5,006
23,408
1,616
105,322
$2,150,638 1 $2,389,820
110,083
0
2,367
15,921
12,612
103,002
$2,387,507 $2,394,623
55,860
1,000
4,000
28,900
18,000
426,100
$2,923,680
Decision Packages included in the 2001
Request:
Description
Ongoing/One-Time
Amount
Aerobics/Fitness program instructors
Orie-Time
$13,370
Contracted services for arts events
Ongoing
15,000
Supply costs
Ongoing
1,500
Frances And. Ctr. Classroom tables
One -Time
3,800
Subscriptions & business cards
Ongoing
1,000
Replacement fax machine
One -Time
1,000
Fee -reimbursed contracted instructors
Ongoing
5,550
Seasonal parks maintenance positions
Ongoing
7,360
Parks vehicle
One -Time
30,000
Portable toilets
Ongoing
4,500
Grounds maintenance for new buildings
Ongoing
14,720
Replace table saw
One -Time
4,000
Utility cost increase
Ongoing
8,180
Overtime cost increase
Ongoing
2,000
Total
$111,980
-99- P:Reports: 0 1Budgt:Data:ParksRec
Parks and Recreation
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
PARKS & RECREATION ADMINISTRATION
(001.000.640.574.10.00)
11
Salaries (Director)
$81,813
$87,434
$97,640
11
Salaries
96,836
105,745
114,490
12
Overtime
745
0
0
23
Benefits
38,706
37,377
41,700
31
Supplies
6,834
7,943
8,100
35
Small Equipment
270
0
1,000
41
Professional Services
358
0
0
42
Communications
655
0
0
43
Travel
750
82
0
45
Rental/Lease
6,496
5,209
6.090
48
Repairs/Maintenance
480
0
370
49
Miscellaneous
1,074
1,613
2,000
TOTAL ADMINISTRATION
235.0172�€,40.3
71
RECREATION SERVICES
(001.000.640.574.20.00)
11
Salaries
$603,364
$619,804
$642,220
12
Overtime
39
2,699
0
23
Benefits
87,670
84,816
98,370
31
Supplies
44,660
34,968
39,150
35
Small Equipment
0
0
3,800
41
Professional Services
188,445
202,520
212,980
-100- P:Reports:01 Budgt:Data:ParksRec
Parks and Recreation
General Fund
Narrative
Dept. 600
PARKS & RECREATION - #640
RECREATION ADMINISTRATION
Salaries - Director ($97,640), Assistant Director ($66,820), Office Supervisor ($46,110), day clerk ($1,560).
Overtime - Nothing budgeted in 2001.
Benefits
Supplies - General office supplies, i.e., copy paper, letterhead, envelopes, pens, pencils, tape, printer/typewriter
ribbons, receipts, ink cartridges, etc.
Small Equipment - Fax machine.
Professional Services - Nothing budgeted in 2001.
Communications - Nothing budgeted in 2001.
Travel - Nothing budgeted in 2001.
Rental/Lease - Lease for copy machine.
Maintenance - NRPA Network.
Miscellaneous - Business cards, publications, newspaper subscriptions, agency certification/membership.
RECREATION SERVICES
Salaries - General Recreation Services ($261,130), Aerobics ($56,640), Daycamps ($56,460), Athletics ($4,270),
Gymnastics/Youth fitness ($74,120), Preschool ($32,060), Aquatics ($102,670), Beach Ranger/Interpretive educa-
tion ($54,870).
Overtime - Nothing budgeted in 2001.
Benefits -
Supplies - General Recreation Services ($2,800), Aerobics ($2,440), Daycamps ($6,660), Athletics ($16,500),
Gymnastics/Youth fitness ($3,800), Preschool ($1,700), Aquatics ($3,400), Beach Rangers ($1,600), miscellaneous
supplies ($250).
Small Equipment -Replacement tables.
Professional Services - Aerobics ($35,000), Athletics ($55,820), Gymnastics/Youth fitness ($800), General Recre-
ation Services ($109,360), Beach Ranger ($12,000).
-101- P:Reports:OIBudgt:NarrativeTarks
Parks and Recreation
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
42
43
44
45
48
49
95
35
45
594.74. 64
RECREATION SERVICES CONTINUED
Communications
$2,922
$2,727
$2,080
Travel
396
575
1,000
Advertising
1,449
0
0
Rental/Lease
10,204
11,221
12,880
Repairs/Maintenance
600
369
1,250
Miscellaneous
38,492
35,161
36,390
Interfund Rental
2,688
2,460
3,600
TOTAL RECREATION
$997,320
$1.053.�20
FACILITIES
(001.000.640.575.50.00)
Small Equipment
$5,160
$0
$0
Rental/Lease
6,113
1,090
1,090
Equipment
4,991
0
0
TOTAL FACILITIES
S1 ,2-"
1 0
$1.090
TOTAL RECREATION
$1.232.210
$1.ZQ=
$1 2§, L0Q
-102- P:Reports:01Budgt:Data:ParksRec
Parks and Recreation
General Fund
Narrative
PARKS & RECREATION - #640 - Cont'd
Dept 600
RECREATION SERVICES
Communication - Meadowdale Preschool ($610), Aquatics Yost ($620), Beach Rangers ($850).
Travel - Beach Ranger's ($800) reimbursement, gymnastics ($200).
Advertising - Nothing budgeted in 2001.
Rental/Lease - Athletic rentals.
Maintenance - Athletics ($540), Aquatics ($210), Gymnastics ($500).
Miscellaneous - Gymnastics/Youth fitness ($560), Aquatics ($160), General Recreation Services ($35,670).
Interfund Rental - Recreation vehicles.
FACILITIES
Small Equipment - Nothing budgeted in 2001.
Rental/Lease - Burlington Northern right-of-way.
E u_g went - Nothing budgeted in 2001.
-10 3- P:Reports:01 Budgt:Narrative:Parks
Parks and Recreation
General Fund Dept. 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
PARKS MAINTENANCE
(001.000.641.576.80.00)
11
Salaries
$505,385
$506,046
$585,600
12
Overtime
2,279
3,558
3,000
23
Benefits
124,431
116,827
131,900
24
Uniforms
1,534
1,421
1,980
31
Supplies
70,851
68,290
64,780
35
Small Equipment
2,433
7,314
1,000
41
Professional Services
2,435
2,157
3,200
42
Communications
4,534
4,551
4,700
43
Travel
16
40
0
45
Rental/Lease
15,402
12,141
12,800
47
Public Utilities
83,947
82,149
90,400
48
Repairs/Maintenance
6,324
4,857
6,150
49
Miscellaneous
1,539
756
1,030
51
Intergovtl Service
52,064
46,825
61,160
95
Interfund Rental
32,958
49,891
61,920
594.76. 64
Equipment
34,409
0
34,000
TOTAL PARKS MAINT.
$10.541
$906.8 55
L1.063.62.Q
TOTAL PARKS & REC.
$2.172.751
$2.1 59.0a
V.389,824
-104- P:Reports:01 Budgt:Data:ParksRec
Parks and Recreation
General Fund
Narrative
PARKS MAINTENANCE - #641
Dept 600
Salaries - Includes ten full-time ($490,180), summer and seasonal help ($68,640); includes part-time workers
for the Public Works facility ($5,000), Treatment Plant ($10,000), Fire Station No. 20/Public Safety Complex
($10,280), and Cemetery ($1,500).
Overtime - Overtime as needed for emergency call -outs.
Benefits
Uniforms - Boots for full time employees as per union contract.
Supplies - Soil ($1,500), sand ($3,500), infield mix ($2,000), chemicals (insecticides, herbicides) ($4,100), oil
and grease ($500), metal/rebar ($2,100), mower parts ($2,700), irrigation parts ($7,000), pool chemicals
($7,500), fertilizer ($4,000), nursery supplies ($8,000), playground parts ($3,000), shop tools/lumber ($3,200),
bark ($3,200), garbage can liners and cleaning supplies ($7,280), safety supplies (earplugs, gloves, rubber
boots, rain gear) ($3,200), miscellaneous ($2,000).
Small Equipment - Backpack blowers, weedwhackers, edgers, etc.
Professional Services - Laundry service for 11 employees.
Communication - Phone lines for centralized irrigation system, shop computer, and two cellular phones.
Travel - Nothing budgeted in 2001.
RentE:I/Lease - Irrigation trencher ($1,300), chemical toilets ($7,200), power equipment ($1,000), pool tool/
lease repair ($300), miscellaneous ($3,000).
Public t.ltil - Includes water, gas, electricity, storm water charges, fuel oil, dump fees and phone.
Maintenance - Outside repair service: pool ($1,000), tree removal ($4,000), equipment ($1,150).
Miscellanews - NRPA & INPRA membership dues ($500), horticulture publications/manuals and Arborist materials
($530).
Intercovernmentai Services - Edmonds' share of Meadowdale complex maintenance ($56,510), Lynndale Skate-
board Park maintenance ($4,000), park permit fees for Yost Pool and wading pool ($650).
Interfund Rental - Annual rental rate for ten trucks, two tractors, two trailers, shared cost of wood chipper, bucket
truck and water wagon.
Equipment - New truck ($30,000), table saw ($4,000).
-105- P:Reports: 01Budgt:Narrative:Parks
Parks & Recreation
2000
2001
Revenue
Actual
Adopted
Expenditures
MUNICIPAL ARTS/PUBLIC ARTS ACQUISITION
- FUND #117
Municipal Arts Project 100
Beginning Cash Balance
$50,960
$59,932
Ending Cash Balance
Sale Maps/Books
119
100
Supplies
Other General Government
4,500
3,000
Small Equipment
Community Events
15,224
16,810
Professional Services
Interest Earnings
2,502
1,200
Travel
Contributions
3,375
3,300
Advertising
Transfer from Fund #001
15,000
15,000
Rental
Transfer from Fund #120
4,000
4,000
Repair
Miscellaneous
Interfund Services
SUBTOTAL
SUBTOTAL
$95,680
$103,342
Public Arts Acquisition Project 200
Beginning Cash Balance
Interest Earnings
Transfer from Capital Funds
SUBTOTAL
FUND 117 TOTAL REV
$83,005
$30,715
Ending Cash Balance
3,045
200
Supplies
19,000
16,400
Professional Services
Miscellaneous
SUBTOTAL
$105,050
$47,315
FUND 117 TOTAL EXP
$200,730
$150,657
MEMORIAL TREE FUND - FUND #118
Beginning Cash Balance $12,650 $13,300 Ending Cash Balance
Interest Earnings 650 700 Supplies
Contributions 0 500
TOTAL REVENUE $13,300 $14.500 TOTAL EXPENDITURE
Other
Funds
2000 2001
Actual Adopt(
$59,932
$54,532
1,354
1,500
0
1,000
17,326
25,710
186
500
4,000
4,000
351
1,400
0
500
1,075
2,000
11,456
12,200
$95,680
$103,342
$30,715
$40,265
34
50
73,050
6,000
1,251
1,000
$105,050
$47,315
$200,730
$150,657
$13,300 $13,500
0 1,000
$13,300 $14,500
-106- P:Reports:OIBud gt:Funds:PandR
arks & Recreation
Narrative
MUNICIPAL_ ARTS/PUBLIC ARTS AC UISITION FUND 0117
Munici al Arls Rra'ecl 100
Other
Funds
The Edmonds Arts Commission, established by Ordinance No. 1765 in 1975, presents a year-round comprehensive arts
program in literary. visual, and performing arts as defined in the adopted Community Cultural Plan and refined in the
EAC strategic plan. The 1988 Ordinance No. 2667 regarding Arts Commission funding provides "general revenue funding
at a level of at least $15,000 per year, in addition to such monies as may be appropriated or expended for staff support
services." The year 2001 program encourages collaboration in the arts between private and public entities; provides
programs for all age levels; and enhances the visibility of the arts while promoting Edmonds as a cultural destination.
• Events: Summer concerts in the Park and Family Concert Series (including ASL translation), Winter Performing Arts
Series, Writers' Conference, and art exhibits.
• Arts Education Support: Performing and literary arts scholarships for Edmonds students seeking higher education in
the arts, Edmonds School District Artist-ln-Residence program support, public art education resources, school
outreach by Winter Performing Arts Series performer, Youth Writing Contest, Best Book Poster Contest for third
graders, and Youth Photography class and exhibit.
• Public Information and Advertising: Quarterly newsletter, Cultural Tourism information, community arts forums,
advertising of EAC and local arts events and exhibits in CRAZE.
• Resource Development: Involvement in community economic development efforts, co-sponsorship of events with
local organizations including annual Arts Gathering, fund-raising/grant writing/strategic planning information and
assistance.
• Professional Development/Networking: Travel for Commissioner(s) to attend annual Washington Cultural Congress
conference, dues, and subscriptions.
Public Arts AcCluisition Prdect 200
The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires that one -
percent of municipal construction projects be allocated for visual art either for that particular project or for a different site
in the City. "Municipal construction project' is any project paid for wholly or in part by the City to construct or remodel any
building, community structure, park, street, sidewalk, parking facility, utility or portion thereof. Public Art projects qualify-
ing under the ordinance are designated in the Capital Improvement Program with the "0/0" sign. The fund is also used for
maintenance, repair, and display of the City's Public Art Collection. The 2001 budget includes ail collection supplies and
maintenance for portable art, public art plaques, photo contest, and a public art project to recycle copper from the
damaged fountain sculpture into a wall sculpture.
MEMORIAL TREE FUND - FUND 118
The Memorial Tree Fund was established by Ordinance No. 2396 for the deposit of voluntary contributions to enhance the
appearance of Edmonds' city streets by planting street trees in conformance with the Edmonds Street Tree Plan.
P:Reports: 01 Budgt:FundsNarr:Parks
-107-
Parks & Recreation
Revenue
2000
Actual
2001
Adopted Expenditures
EDMONDS YOUTH SCHOLARSHIP - FUND 4122
Beginning Cash Balance
$10,050
$9,370 Ending Cash Balance
Contributions
1,690
2,000 Scholarships
Interest Earnings
0
320
TOTAL REVENUE $11,740 $11,690 TOTAL EXPENDITURE
TOURISM} PROMOTIONAL FUND (ARTS COMMISSION) - FUND #123
Beginning Cash Balance
$21,200
$34,150
Ending Cash Balance
Sale Maps & Books
3,450
600
Supplies
Items for Resale
120
200
Advertising
Interest Earnings
1,842
0
Professional Services
From Hotel/Motel Fund #120
16,518
16,000
Miscellaneous
Other General Government
6,950
0
TOTAL REVENUE
TOTAL EXPENDITURE
$50,080
$50,950
GIFTS CATALOG - FUND #127
Parks & Recreation 0 0
Beginning Cash Balance $50,670 $49,830 Ending Cash Balance
Interest Earnings 1,050 1,100 Supplies
Donations 10,300 24,000
SUBTOTAL $62,020 $74,930 SUBTOTAL
Art Museum/Memorial Building 100
Other
Funds
2000
Actual
2001
Adopted
$9,370
2,370
$7,690
4,000
$11,740
$11,690
$34,150
$22,050
110
500
930
2,700
6,030
12,100
8,860
13,600
$50,080
$50,950
$49,830 $56,930
12,190 18,000
$62,020 $74,930
Beginning Cash Balance $36,620 $42,530 Ending Cash Balance $42,530 $44,530
Interest Earnings 5,910 2,000
SUBTOTAL $42,530 $44,530 SUBTOTAL $42,530 $44,530
TOTAL REVENUE $104,550 $119,460 TOTAL EXPENDITURE $104,550 $119,460
-108- P:Reports:01Budgt:Funds:PandR
rks & Recreation
Narrative
EDMONDS YOUTH SCHOLARSHIP - FUND 122
Other
Funds
This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who
cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue
sources are donations from individuals, service groups, trusts, special events and gifts. The Parks, Recreation and
Cultural Services Department is responsible for administering the Fund.
TOURISM PROMOTIONAL FUND ARTS COMM€SSION - FUND 123
This fund was established in 1985 by Resolution No. 630, which designates that 25-percent of all monies received from
the motel/hotel excise tax are to be held in the Tourism Promotion Fund. The Fund is to be administered with the
directions and recommendations of the Edmonds Arts Commission to promote and advertise artistic events and
programs; thereby promoting tourism. Projects funded for 2001 include:
Advertising and other promotional materials for the annual two-day Writers' Conference and concert perFor
mances,
• Reprinting the Visit the Arts poster in the downtown kiosk,
• Printing of tourism publications about the public art collection,
• Advertising in publications including the Snohomish Guide for EAC and local arts organizations programs and
exhibits,
• Production of annual report distributed throughout the state,
• $8,000 in grants to local art agencies to promote their programs outside of Edmonds, and
• Production of limited -edition Edmonds tourism poster for 2002.
GIFTS CATALOG - FUND 127
Parks and Recreation 000
This fund provides an opportunity for individuals or groups to donate funds for site specific items (such as benches,
tables, bike racks) for use in the City's park system. Contributions to the City for "exclusive public purposes" may be
considered tax deductible.
Art Museum/Memorial Buildin 100
This fund was established to assist with art projects of a capital nature, such as museum related projects or display
facilities.
P:Reports:01 Budgt:FundsNarr:Parks
-109-
Parks & Recreation
Revenue
Other
Funds
2000 2001 2000 2001
Actual Adopted Expenditures Actual Adopted
CEMETERY IMPROVEMENT -FUND #130
Beginning Cash Balance $268,180
Cemetery Grave Sales 58,130
Interest Earnings 19,650
Items for Resale 31,810
Trans. Frm Gen. Fund #001 55,000
Donations 30
$329,800
45,000
11,000
40,000
56,000
0
TOTAL REVENUE $432,800 $481,800
CEMETERY MAINTENANCE TRUST FUND - FUND #610
Beginning Cash Balance
$409,100
$466,960
Items for Resale
3,530
4,000
Columbarium Sales
6,970
4,500
Interest Earnings
42,980
20,000
Unrealized Gain on Investments"
4,380
Ending Cash Balance
Salaries
Overtime
Benefits
Uniforms
Supplies
Items for Resale
Professional Services
Communications
Travel
Advertising
Public Utilities
Interfund Rental
Repair/Maintenance
Miscellaneous
Interfund Services
Small Equipment
Construction Projects
TOTAL EXPENDITURE
Ending Cash Balance
TOTAL REVENUE $466,960 $495,460 TOTAL EXPENDITURE
Please see page XI for further information.
$329,800
$47,470
42,430
44,040
3,030
1,000
12,770
11,990
140
300
4,040
1,500
25,420
33,250
6,380
5,000
1,800
1,700
0
1,000
0
400
2,210
2,300
2,860
3,350
0
500
720
200
1,200
1,800
0
1,000
0
325,000
$432,800
$481,800
$466,960 $495,460
$466,960 $495,460
-110- P:Reports:01Budgt:Funds:PandR
Recreation
Narrative
CEMETERY IMPROVEMENT . FUND 130
Other
Funds
The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide for the operation of the
municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council.
Revenue increases due to increased sales and services. The budget reflects long-term capital goals of completion of a
new columbarium. The 2001 goals are 55 burials and 45 sales of graves and niches.
CEMETERY MAINTENANCE TRUST FUND - FUND 610
The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to
provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial
Cemetery. No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial
fees, and other designated donations.
-111-
P: Reports: 01 Budgt:FundsNarr:Parks
EDP
d
1O1$
C. 9 �
ublic Works
Street/Drainage
Division
J Roadway Repairs,
Striping, & Sweeping
Utility Patching
` Traffic Signals
Sidewalks
Sign Fabrication/
Installation
Snow/Ice Removal
Vegetation Control
Drainage Maint./Const.
• Manager
• Street Leadworker
• Drainage Leadworker
• Worker II (7)
• Worker 1 (6)
Water/Sewer
Division
Fire Hydrant/Reservoir
Maintenance
Watermain Flush &
Repair
Water Service Install.
Water QuaL Monitoring
Sewer Clearning
Pipe Joint Sealing / TV
Inspections
Pump Station 0 & M
• Manager
• Water Leadworker
• Sewer Leadworker
• Water Quality Spec.
Organization Chart
Director
Customer Service
Coord. w/Other Depts.
Emerg. Response Coord.
Accounts Payable
Inventory Control
Contract Admin.
Facilities
Maintenance
Division
Electrical
Building HVAC
CarpentrylPainting/
Roofing
Plumbing/Cabinetry!
Flooring
Wallboard
Asbestos Abatement
Custodial
• Manager
• Electrician
• Worker II (3)
• Worker 1 (1)
• Custodians (7)
• Worker II (6)
• Worker 1 (5)
• Meter Reader (1)
Admin. Assistant
Sr. Office Assistant
Recycling Coord.
Fleet Maintenance
Division
Sched. Vehicle Repairs:
Fire, Police, Public
Works
Administration
Vehicle/Equipment
Purchases
Police Vehicle Leasing
Welding/Fabrication
Emergency Repairs
• Manager
• Fire/Lead Mechanic
• Mechanics (2)
Treatment
Plant Division
Permit Compliance
Process Control
Other Agencies Coord.
Safety Program
Tours
Maintenance/Repairs
Special Projects
Calibrate Instruments
Monitor Water Quality
Maintain State Cert.
• Plant Manager
• Plant Supervisor
• Maint. Tech.
• Lead Operators (2)
• Instrument/Control
Tech.
• Maint. Mechanics (2)
• Laboratory Tech.
• Plant Operators (5)
• Admin. Asst.
• Maint. Worker I
P:ReporLs:Ol Budgt:OigChts:Pub Vhk
Mission Statement
Public Works is responsible for operation and maintenance of the City's physical infrastructure,
including the street right-of-ways, drainage system, City -owned buildings, water and sewer utilities,
fleet maintenance, and the Wastewater Treatment Plant.
They are a team of dedicated professionals, providing the highest quality services for their customers:
citizens, City employees, business owners, and visitors. They strive to enhance the city's infrastruc-
ture, while maintaining a safe, clean, and healthy environment. They achieve these ideals by combin-
ing the talents, skills, and knowledge of all staff.
2000 Accomplishments
• Conducted utility rate study using the City's
rate consultant to examine the City's sanitary
sewer rates.
• Coordinated with the Engineering Division to
complete the Highway 99 project and assume
operations and maintenance responsibilities.
• Worked with the Engineering Division to
complete the Public Safety Complex.
• Continued to identify impacts of the Endan-
gered Species Act on Public Works opera-
tions.
• Networked with other public works agencies
to improve delivery of services.
• Coordinated the relocation of the Public
Safety and Public Works radio antennas to
more secure locations at Five Corners.
• Continued leadership development of Public
Works managers and staff.
2001 Goals
• Formulate preliminary work plans in re-
sponse to the protection of the Chinook
salmon under the Endangered Species Act.
• Work with the Engineering Division and the
Administrative Services Department to study
and increase stormwater utility rates.
• Review and update Emergency Response
Procedures for all divisions.
• Complete budgeted capital improvement
projects in partnership with the Engineering
Division.
• Negotiate a fair and equitable two- or three-
year labor contract with the Teamsters
Union.
Continue to promote leadership qualities and
training.
P:Reports:0I Budgt:Depts:PubWrks
Streets/Storm
ublic Works Drainage Division
Function
Streets
The Street/Storm Drainage Division maintains and constructs improvements to 133 miles of right-of-
ways, including street roadways, shoulders, and alley base surfaces, storm drainage systems and ditch
lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities,
roadside vegetation control, routine street sweeping and snow and ice control, public right-of-way
streetlighting, and utility easements.
This Division conducts storm drainage system maintenance, street sweeping, emergency flooding
response, creek maintenance, inspection and monitoring of private stormwater detention systems, and
minor capital improvement projects. The Division's recent focus is to upgrade its services to comply
with Federal Clean Water Act requirements and the Endangered Species Act rules for salmon.
2000 Accomplishments
• Initiated a Citywide system to inspect deten-
tion/retention drainage structures.
• Worked with the school district to replace
school -zone signs to lime green to increase
student safety.
+ Added another snow plow to fleet
• Helped the Arts Commission prepare the
"Cedar Dreams" site at Fifth and Main.
+ Worked with engineering and private con-
tractors to help complete the new Public
Safety Complex and SR 99 improvement
projects.
• Created an "Incident Response Vehicle" to
assist Police and Fire with traffic control
during emergencies or investigations.
• Installed new storm lines and drainage
structures to correct drainage problems in
several areas. Cleaned 4,565 drainage struc-
tures.
2001 Goals
• Continue to work with state and local juris-
dictions to develop and implement strategies
and best management practices for ESA rules
compliance.
+ Purchase a regenerative air (vacuum) street
sweeper.
+ Work with other departments to fine-tune
emergency response tactics.
• Continue to expand the detention/retention
drainage system inspection program.
• Continue to use the maintenance manage-
ment computer software for drainage system
maintenance.
+ Work with the Engineering Division to
procure a pavement maintenance manage-
ment program.
P:Reports:01 Budgt:Depts:PubWrks
ublic Works
Function
Facilities
Maintenance Division
Facilities Maintenance maintains all City -owned buildings, which encompass approximately 225,000
square feet of interior space. Major buildings include City Hall, the new Public Safety Complex, the
Frances Anderson Center, the Library and Plaza Room, Public Works, Fire Stations 416, #17, and
#20, Senior Center, Meadowdale Clubhouse, Museum, Wade James Theater, Log Cabin, Boys and
Girls Club, and Parks buildings. Maintenance and renovation activities for these buildings include
painting, roofing, carpentry, flooring, plumbing, locksmithing, electrical, heating/ventilation/cooling,
and computer cabling. In addition, custodial care is provided for 148,000 square feet of areas occu-
pied by City staff or areas used by City recreation programs.
This Division also provides the electrical work to maintain the City's traffic signals, water and waste-
water pump stations, and downtown street lights. The Division also helps provide set-up for the Arts
Festival, Independence Day Parade, the Taste of Edmonds, and the Downtown Christmas Tree
Lighting Ceremony.
2000 Accomplishments
• Installed lamp and ballast in the Library and
Plaza Room for energy conservation.
2001 Goals
• Complete Public Safety Complex projects:
- Rewire electrical in Council Chambers
- Install Police Department shelving,
• Designed and constructed monopole house at intercom system, and closet door
Five Corners. - Install wallboard and caulking in the
• Completed office construction and remodel at
Francis Anderson Center.
+ Constructed a work station for the Public
Works Fleet Manager.
• Completed Public Safety Complex and Fire
Station No. 17 projects, relocated Public
Safety staff, extended dias in Council Cham-
bers.
• Remodeled City Hall third floor to include a
reception station.
• Senior Center exterior wall repair and paint.
• Cemetery building exterior painting.
• Reconstruction of Grandstand east end.
Animal Control room and garage shower
- Install closet door in Court
- Install auto -entry electrical to Court
Administration.
+ Remodel counter area and surrounding
offices of City Hall's second floor.
• Oversee installation of new electrical
wiring in Francis Anderson Center.
• Reroof south portion of City Hall.
• Construct Facility Maintenance worksta-
tion in the old Public Works building.
• Paint City Hall exterior.
• Design and construct City Hall stairwell
lift.
P: Reports: 01 Budgt: Depts: PubWrks
W ublic Works
Function
Water/Sewer
Division
Water
Under Public Works, the Water Section is responsible for the maintenance and operation of the City's
water distribution system for a constant and safe delivery of potable water to over 9,433 customer
accounts. The Section operates and maintains all means of storage and conveyance that consist of
over 179 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs,
and one three -million gallon reservoir and pumping station. Eight permanent employees are respon-
sible for the above functions and operation and maintenance of one chlorinator.
Sewer
Under Public Works, the Sewer Section is responsible for the maintenance and operation of 14
sanitary sewer pump stations, 3,200 sanitary sewer manholes, and over 186 miles of sanitary sewer
mains serving 9,800 customers. The Section inspects all new sanitary sewer installations to ensure
compliance with health codes. Seven permanent employees are responsible for these functions and
maintenance of 16 grinder pumps.
2000 Accomplishments
• Identified inflow and infiltration problems
from private property and worked with
property owners to correct them.
• Rewrote emergency response standards.
• Improved service delivery and increased
efficiency and cost effectiveness.
• Improved safety and efficiency with a right-
hand drive meter -reading vehicle.
2001 Goals
• Begin maintenance and operation of the
Perrinville Sewer LID project.
• Work with Engineering to develop plans to
upgrade the Perrinville water system.
• Work with Engineering to update the Water
Comprehensive Plan.
• Upgrade the meter -reading, hand-held
devices.
• Rehabilitate Lift Station No. 1.
• Change from gas chlorination to calcium
hypochlorite.
P:Reports: 01 Budgt: D epts: PubWrks
U ublic Works
Function
Fleet Maintenance
Division
The Fleet Maintenance Division is supported by the Equipment Rental Fund. This fund was created
and established by ordinance to be used as a revolving fund for expenditures of salaries, wages, and
expenses created by the repair, replacement, purchase, and operation of the City's vehicle fleet. In
addition, it was created to purchase new equipment, materials, and supplies to be used in the fund's
administration and operation.
The Fleet Maintenance Division purchases and sells all equipment through the fund, and rents it to
various City departments and other government agencies through contract agreements. The Division
repairs and performs the necessary maintenance on all 150 City -owned vehicles and equipment, and
maintains each unit's necessary records.
2000 Accomplishments
• Transition of three new positions: Fleet
Manager Dave Sittauer, Lead Fire Mechanic
Loren Angiono, and Fleet Mechanic Mike
Adams.
• Loren Angiono completed and passed the
first test for certification of fire mechanic.
+ Converted shop from standard book manuals
to computerized shop repair manuals.
• New Fire Department ladder truck completed
and delivered.
• Acquired hand-held scan tool to diagnose
trouble codes on newer vehicles.
+ Converted Unit 100 into the new, on -call
Incident Response Unit for the Street Divi-
sion.
• Wrote specifications and ordered new aid car
for Fire Department.
+ Completed integration of Trak Fuel Program
with G-Guest Maintenance Program and
Finance Division.
2001 Goals
• Accomplish goals set by each mechanic at
the time of their job performance reviews.
• Set-up and install new equipment on eight
new police patrol cars and one new Harley
Davidson police motorcycle.
• Prepare specifications and bid a new street
sweeper.
• Rechassis Fire Department aid car.
• Continue to streamline the billing process of
all work orders and expand the abilities of
the Q-Quest Maintenance System.
P:Reports:01 Budgt: Depts:PubWrks
Public Works
Various Funds Dept. 600
Expenditure Summary
1999 2000 f 2001
Description Actual Actual I Requested
GENERAL FUND:
Administration
Recycling
Facilities Maintenance
$169,109
56,450
876,107
SUBTOTAL
$1,101,666
OTHER FUNDS:
Street
$936,948
Combined Utility
9,922,943
Equipment Rental
1,090,426
SUBTOTAL OTHER FUNDS
11.950.317
TOTAL ALL FUNDS
$180,857
0
919,156
$1,100,013
$997,245
10,077,887
1,018,256
12,093,388
$13.193A01_
Decision Package included in the 2001 Request: (General Fund Only)
Description Ongoing/One-Time
Utility cost increases Ongoing
$199,100
0
1,036,090
$1,235,190
$1,071,270
11,139,680
1,157,150
13,368,100
$14.603.290
Amount
$33,300
-1 12- P:Reports:01 Budgt:Data:PubWorks-Sum
Public Works
General Fund Dept. 600
Expenditure Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
Requested
PUBLIC WORKS ADMINISTRATION
(001.000.650.519.91.00)
11
Salaries(Director)
77,802
84,346
93,720
11
Salaries
51,285
55,156
59,190
12
Overtime
71
0
200
23
Benefits
26,962
27,718
30,840
31
Supplies
4,448
4,245
5,360
35
Small Equipment
0
1,000
0
42
Communications
436
471
480
43
Travel
81
121
400
45
Rental/Lease
3,286
3,257
3,100
47
Utilities
1,513
1,550
1,690
48
Repairs/Maintenance
1,131
1,160
1,580
49
Miscellaneous
1,266
873
1,040
95
Interfund Rental
828
960
11500
TOTAL ADMINISTRATION
$169.109
�180.857
$01-109
RECYCLING PROGRAM
(001.000.650.537.90.00)
11
Salaries
$42,108
$0
$0
23
Benefits
12,672
0
0
43
Travel
420
0
0
49
Miscellaneous
1,250
0
0
TOTAL RECYCLING
$56 4L4j
S-Q
$00
TOTAL PUB. WKS. ADM.225
5
$180.857
-113- P: Reports: 01Bud gt:Data:PubWorks-Admin
Public Works
General Fund
Narrative
Dept. =
ADMINISTRATION
Salaries - Director, Administrative Assistant, and 35-percent for Senior Office Assistant. The remaining 65-percent
is budgeted under Combined Utility Operating Fund #411.
Overtime - Staffing for emergency response if needed.
Benefits
Supplies - Office supplies including photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens,
pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc. Also, City share of meeting
coffee supply, film and microfilm, and related supplies.
Smail Equipment - Nothing budgeted in 2001.
Communications - Cellular phone charges, 5-percent share of public works telephone system charges.
Travel - Mileage reimbursement.
Rental/Lease - Office copy machine.
Utilities - 5-percent share of gas, electricity, water and garbage for public works center.
Maintenance - Elevator ($260), building HVAC ($220), floor mats ($100), and photocopy machine ($1,000).
Miscellaneous - Memberships include APWA ($100), professional registration for P.E. License ($100), notary
license ($130), Public Works Observance, and other employee recognition and miscellaneous ($310), subscrip-
tions and training materials ($400).
Interfund Rental - 67-percent share of Car #102 (33% used by Water Division).
RECYCLING
Budgeted in Combined Utility Fund #411, Water Division, for 2000.
-114-
P : Rep orts:01 Budgt: Narrative: Pub Wrks
Public Works
General Fund Dept 600
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
FACILITIES MAINTENANCE
(001.000.651.519.92.00)
11
Salaries
$448,595
$465,689
$516,120
12
Overtime
9,421
12,705
12,000
23
Benefits
134,463
128,505
141,550
24
Uniforms
4,984
5,465
7,210
31
Supplies
67,775
69,715
68,000
32
Fuel Consumed
1,751
764
2,000
35
Small Equipment
2,993
3,380
3,920
42
Communications
2,163
1,365
3,400
43
Travel
0
177
210
47
Public Utilities
163,639
194,409
233,800
48
Repairs/Maintenance
18,484
16,605
25,000
49
Miscellaneous
184
461
180
51
Intergovtl Service
582
473
2,300
95
Interfund Rental
12,180
13,500
17,400
594.19. 62
Building
823
510
3,000
63
Improvements
3,259
0
0
64
Equipment
4,811
5,432
0
TOTAL FACIL. MAINT.
87$ 6,107
$91�56
$11,036,090
TOTAL PUB. WORKS
$1,101,666
1�1
$1.235.190
-1 15- P:Reports:01Budgt:Data:PubWorks-Fac
Public Works
General Fund Dept. 600
Narrative
FACILITIES MAINTENANCE -#651
Salaries - Supervisor, mechanical/electrical specialist, three maintenance worker II's, one maintenance worker I,
seven custodians, and one summer student employee. Includes sick -leave buy back.
Overtime - Provides for emergency call -outs, schedule changes, and community events.
Benefits
Uniforms - Boot replacement, uniforms, safety equipment, staff rain gear and first -aid equipment, fall restraints and
back supports.
Supplies - Custodial supplies ($19,000), paper products ($19,000), carpentry ($7,000), electrical and mechanical
parts ($10,000), plumbing parts ($4,000), paints ($9,000).
Fuei Consumed - Electrical backup generators ($100) and backup supplies for interruptible service ($1,900).
Small Equipment - Hand tool replacements ($1,220), band saw ($1,300), disc sander ($1,400).
Communication - Rental of pagers for staff, intercom rental, pay phones, and cell phones. Security alarms for the
library, Anderson Center and museum.
Travel - Local mileage reimbursement.
Public Utility - Electricity ($90,000), Water ($18,000), Natural Gas ($65,000), garbage ($40,000), and storm/sewer
($20,800) for all City buildings.
Maintenance - Fire alarm monitoring, elevator contract maintenance, HVAC maintenance and repair boiler mainte-
nance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies, fire and
police door maintenance and fire extinguisher maintenance.
Miscellaneous - Subscriptions and memberships.
Intergovernmental Services - Fees and permit expenses for certificates and license to operate and maintain this
division. L & I inspections, state electrical inspections; Snohomish County Health Department and Puget Sound Air
Pollution control.
Interfund Rental - Rental of four vans and one auto.
Buildings - Unanticipated emergencies.
Other Improvements - Nothing budgeted in 2001.
Equipment - Nothing budgeted in 2001.
P:Reports:01 Budgt:Narrative:PubWrks
-116-
Public Works
Street Fund 111
Revenue Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
308.00.00
BEGINNING CASH
$188,433
$348,337
$266,320
TAXES
311.20.00
County Road Tax
113,109
1,950
0
INTERGOVERNMENTAL
336.00.87
Motor Vehicle Fuel Tax
$593,994
$584,360
$587,000
334.03.50
State Traffic Grant
0
1,236
0
TOTAL INTERGOVT.
593,994
585,596
587,000
CHARGES FOR SERVICES
322.40.00
Street & Curb Permits
$2,050
$1,650
$1,000
344.10.00
Street Repair/Maint Chg.
4,566
2,610
1,000
349.95.91
Interfund Services
15,000
15,000
15,000
TOTAL CHGS. FOR SERV.
$21,616
$19.260
$17.000
MISCELLANEOUS
361.11.00
Interest Earnings
$12,759
$21,174
$10,000
361.32.00
Unrealized Gain on Investments"
0
1,813
0
369.10.00
Sale of Junk/Salvage
9,200
315
500
369.40.00
Other Judgment/Settlement
100
0
0
TOTAL MISCELLANEOUS
$22,059
$23,302
$10,500
OTHER FINANCING SOURCES
397.00.00
Transfer From General Fund
$266,140
$0
$279,000
397.00.00
Transfer From Combined
78,450
75,120
37,380
Street Construction Fund
397.00.00
Transfer from Special
0
210.000
0
Capital Fund
TOTAL OTHER FIN. SOUR.
$344,590
$285,120
$316,380
TOTAL REVENUES
$1.095.368
$915,228
$930.880
TOTAL STREET FUND
Lau 801
$1.263.565
$1.197.200
-117- P:Reports:01 Bud gt:Data:Pu b Works-StreetRev
Public Works
Street Fund 111
Expenditure Summary
1999
2000
2001
Description
Actual
Actual
Requested
FUND: STREET
Administration
$273,785
$179,555
$188,060
Maintenance
579,002
720,320
792,000
Construction
4,477
30,381
49,270
Other Financing Uses
79,684
66,989
41,940
SUBTOTAL
936,948
997,245
1,071,270
Ending Cash
346,853
266,320
125,930
TOTAL
$1,283,801
$1,263,565
$1,197,200
Decision Packages included in the 2001 Request:
Description Ongoing/One-Time Amount
Utility cost increase Ongoing $5,100
Sander for ice control One -Time 15,000
Portable generator One -Time 1,800
Soil compactor replacement One -Time 2,750
Traffic signal maintenance for SR99 Ongoing 12,000
Crosswalk hot -taping; sign materials Ongoing 10,000
Asphalt hot box replacement One -Time 11,000
Total $57, 650
-1 18- P:Reports: 0 1 Budgt:Data:PubWorks-StreetSum
Public Works
Street Fund Dept. 653
Expenditure Detail
Account 1999 2000 2001 l
Number Descrip!ion Actual Actual Requested
ADMINISTRATION
(111.000.653.542.90.00)
11
Salaries
$109,338
23
Benefits
23,390
24
Uniforms
7,244
31
Supplies
4,718
41
Professional Services
4,745
42
Communications
2,198
46
Insurance
0
47
Utilities
8,067
48
Repairs/Maintenance
498
49
Miscellaneous
2,462
51
Intergovernmental
1,581
95
Interfund Rental
109,544
TOTAL ADMINISTRATION
-273.,785
$28,617
4,883
5,122
3,222
2,696
2,799
30,421
8,372
661
361
1,032
91,369
179.555
$31,100
5,680
6,900
7,000
2,000
2,500
0
8,200
1,300
1,000
1,000
121,380
�7 88.060
-1 19- P:Reports:01 Budgt:Data:PubWorks-StreetAdmin
Public Works
Street Fund Dept. 653
Narrative
STREET DIVISION - #653
ADMINISTRATION
Salaries - (50-percent) Supervisor administrative costs not directly associated with either maintenance or
construction functions; costs of both formal and informal training associated with street and drainage
activities.
Benefits
Uniforms - Work clothing and safety gear for Street Division employees.
Supplies - Various supplies for the whole department.
Professional Services - Computer maintenance management software training, CDL physicals.
Communications - Pagers, cell phones.
Insurance - Nothing budgeted in 2001.
Public Utility - Public Works building utility costs.
Repairs/Maintenance - Outside services for repair of equipment.
Miscellaneous - Memberships and subscriptions.
Intergovernmental Services - State audit fees.
Interfund Rental - Equipment Rental charges for Street Section.
-120-
P:Reports:01 Budgt:Narrative:PubWrks
Public Works
Street Fund Dept. 653
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
MAINTENANCE
(111.000.653.542.00.00)
11
Salaries
$205,331
$305,688
$293,100
12
Overtime
1,344
2,362
8,050
23
Benefits
64,972
79,744
84,030
31
Supplies
89,916
111,857
135,000
35
Small Equipment
0
0
5,200
41
Professional Services
2,295
2,406
3,000
45
Rental/Lease
0
862.00
2,500
46
Insurance
29,911
0
35,620
47
Utilities
132,770
177,100.00
175,100
48
Repairs/Maintenance
2,249
2,154
4,000
49
Miscellaneous
339
7,144
5,400
51
Intergovernmental
1,150
2,647
15,000
594.42. 62
Buildings
21,247
(1,236)
0
64
Equipment
27,478
29,592
26,000
TOTAL MAINTENANCE
5 Q
72 2
$792.000
-121- P:Reports:OIBudgt:Data:PubWorks-StreetAdmin
Public Works
Street Fund
Narrative
MAINTFNANCF
Dept. 653
Salaries - One lead person, six maintenance workers, and one seasonal laborer. Labor costs associated with the
maintenance of roadways, sidewalks, street lighting and traffic control devices.
Overtime - Accidents, spills and snow and ice control, storm drainage and traffic control.
Benefits
Uniforms - Budgeted in Administration.
Supplies - Asphalt, concrete, sand, gravel, and lumber. Also includes "hot -taping" crosswalks and sign materials.
Small Equipment - Chainsaw ($650), portable generator ($1,800), replacement soil compactor ($2,750).
Professional Services - Rodent and pest control services (Street Division share), tree removal.
Rental/Lease - Outside equipment rental.
Insurance - Premium costs for small equipment coverage, general liability and performance bonds.
Public Utility Service - Electrical costs for street lights maintained by Snohomish County PUD.
Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility
service agreement, labor and equipment services performed by outside agencies for the service costs to fall
hazardous trees, repair of small equipment.
Miscellaneous - Waste dump and haul fees (most of the fees are budgeted in Drainage Division #652).
Intergovernmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement
with Snohomish County. Includes maintenance charges for the Washington State Department of Transportation
Department for the Emergency Opticom on SR-99. Includes charges for services performed by other cities per
Interlocal Agreement (street, painting, etc.).
Buildings - Nothing budgeted in 2001.
Equipment - Sander for five -yard dump truck ($15,000), asphalt hot box ($11,000).
P:Reports:01 Budgt:Narrative:PubWrks
-122-
Public Works
Street Fund Dept. 653
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
CONSTRUCTION
(111.000.653.595.00.00)
11
Salaries
$3,564
$22,040
$33,960
12
Overtime
0
53
1,250
23
Benefits
913
5,198
12,260
31
Supplies
0
0
1,800
65
Projects
0
3,090
0
TOTAL CONSTRUCTION
4.477
$3 381
OTHER FINANCING USES
587.00.
56
Residual Equity Transfer
$0
$2,801
$0
591.39.
00
1993 PAN Facility Bond
75,817
22,000
22,280
592.79.
00
1998 Refunding Bond
0
15,551
15,100
597.00.
55
Interfund Transfer -Out
3,867
26,637
4,560
TOTAL OTHER FIN. USE,
$79,684
$66,989
$41,940
Ending Cash Balance
346,853
266,320
125,930
TOTAL FUND BALANCE �1.283.801
$1.253.565
1.197.200
-123- P:Reports: 01 Budgt:Data: PubWorks-StreetAdmin
Public Works
Street Fund Dept. 653
Narrative
STREET DIVISION - #653 - Cont'd
CONSTRUCTION
Salaries - Labor costs (1) FTE associated with the construction of roadways, and sidewalks; as well as the cost of
installing traffic control devices.
Overtime - As needed for projects.
Benefits
Supplies - Improvement supplies such as aggregates; pit run, crushed rock.
OTHER FINANCING USES
Residential Equity Transfer -Transfer to Equipment Rental Fund for equipment purchase. Nothing budgeted in 2001:
1993 P1W Facility Bond - Principal ($20,010) and interest paid ($2,270) for Public Works Facility Bond.
1998 Refundin Bond - Principal ($2,120) and interest ($12,980).
Interfund Transfer Out - Travel and training (Fund #008).
-124-
P:Reports:01 Budgt:Narrative:PubWrks
Public Works
Combined Utility Fund 411
Revenue Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
308.00.00
BEGINNING CASH
$3,436,783
$2,754,661
$2,551,460
LICENSES/PERMITS
322.90.00
Side Sewer Permits
5,480
7,350
5,000
INTERGOVERNMENTAL
334.03.10
DOE Recycling Grant
0
15,289
37,000
337.07.10
Recycling Grants
0
12,390
12,900
338.80.00
Town Of Woodway
12,963
8,642
12,960
338.80.01
Olympic View Water District
174,668
198,985
220,420
338.80.02
Shoreline Water District
160,992
150,096
155,720
338.80.03
City Of Mountlake Terrace
461,686
443,340
470,150
338.80.04
City Of Lynnwood
51,500
4,921
5,000
338.80.05
Metro
341,885
355,360
249,420
338.80.07
Alderwood Water District
0
0
0
338.80.08
North Bend
15,519
8,631
39,520
338.80.09
Sumner
9,140
17,472
0
TOTAL INTERGOVT.
$1,228,353
$1,215,127
$1,203,090
CHARGES FOR SERVICES
343.81.10
Meter Water Sales
2,856,409
2,972,319
3,036,090
343.81.20
Unmeter Sewer Sales
3,696,279
3,816,111
3,915,620
343.81.40
Stormwater Sales
852,440
863,068
962,380
TOTAL CHARGES FOR SERV,
$7,405,128
$7,651,497
$7,914,090
MISCELLANEOUS
361.11.00
Interest Earnings
73,035
479,865
120,000
361.32.00
Unrealized Gain on Investments*
0
583
0
369.90.00
Other Miscellaneous
138,375
120,093
132,420
TOTAL MISCELLANEOUS
$211,410
$600 542
$252,420
OTHER FINANCING SOURCES
343.81.30
Water Surcharge
163,789
170,908
174,250
343.81.50
Sewer Utility Tax
0
229,262
225,130
163 789
400 170
$399,380
TOTAL REVENUES
.874.686
$2,773.98Q
TOTAL CMBD UTILITY FUND
L12.629.347
$12.32 44Q
*Please see page XI for further information.
-125- P:Reports:01 Budgt:Data:PubWorks-ComUtRev
Public Works
Combined Utility Fund 411
Expenditure Summary
1999
2000
2001
Description
Actual
Actual
Reguested
FUND: COMBINED UTILITY
Drainage
$581,199
$861,890
$1,129,840
Water
2,261,929
2,778,928
2,883,390
Sewer
2,459,211
1,662,487
1,840,380
Treatment Plant
1,995,224
2,045,848
2,169,610
Other Financing Uses
2,625,380
2,728,734
3,116,460
11,139,680
SUBTOTAL 9,922,943 10,077,887
Ending Cash Balance
2,528,000
2,551,460
1,185,760
TOTAL
$12,450,943 $12,629,347
$12,325,440
Decision Packages included in the 2001
Request:
Description
On oin IQne-Time
Amount
Asphalt hot box replacement
One -Time
$11,000
Gas detector
One -Time
3,500
Street sweeper replacement (Storm)
Ongoing
44,400
Utility billing system upgrade
One -Time
18,000
Retrieval system for manholes
One -Time
4,000
State excise tax increase (Water)
Ongoing
8,000
Vehicle replacement costs
Ongoing
2,580
Water wholesale price
Ongoing
158,000
Portable pressure recorder
One -Time
2,000
Safety equipment replacement
One -Time
6,000
Locate printer
One -Time
1,000
Autocad software upgrade
One -Time
10,000
GIS engineering systems
One -Time
20,000
Meter reading upgrade
One -Time
20,000
Boring tool
One -Time
5,000
Capital project increase
One -Time
467,530
Lateral camera lighthead
One -Time
1,000
CHS maintenance software
One -Time
5,000
Sewer building repairs
One -Time
5,000
Sewer TV camera & software
One -Time
65,000
Financial & Utility Management Proj.
One -Time
69,270
Diesel costs for T-Plant
Ongoing
25,000
Maintenance for T-Plant
Ongoing
7,220
Overtime at Treatment Plant
Ongoing
3,200
Calib. Gases and copier at T-Plant
Ongoing
1,200
Network technician services
Ongoing
38,930
Total
$1,001,830
-126- P:Reports:01Budgt:Data:PubWorks-ComUtSum
Public Works
Combined Utility Fund 411 - Storm Drainage Dept. 652
Expenditure Detail
Account
Number
Description
1999
Actual
2000
Actual
2001
Requested
ADMINISTRATION
(411.000.652.542.90.00)
11
Salaries
$58,214
$28,617
$31,100
23
Benefits
12,806
4,883
5,670
24
Uniforms
0
3,729
5,800
42
Communications
0
1,798
2,500
47
Utilities
0
518
3,860
48
Repairs/Maintenance
0
420
1,300
51
Intergovernmental
3,352
6,899
1,190
95
Interfund Rental
18,915
84,320
211,620
TOTAL ADMINISTRATION.3.,28
$131.184
$ZQ3,040
-127- P:Reports:OIBudgt:Data: PubWorks-StreetAdmin
Public Works
Combined Utility Operating Fund _. _ Dept. 600
Narrative
❑RAINAG ESECTION UTILITY-#652
ADMINISTRATION
Salaries - 50-percent Street supervisors administrative costs.
Benefits
Uniforms - Work clothing and safety gear for Storm employees.
Professional Services - Stormwater rate study.
Communication - Various communication devices, pagers, cell phones.
Public Utility - Utility costs associated with the Public Works building.
Repair/Maintenance - Outside service for repair of equipment.
Intergovernmental - State audit.
Interfund Rental - Equipment maintenance/replacement charges for all stormwater units.
-128-
P:Reports:01 Budgt:Narrative:PubWrks
Public Works
Combined Utility Fund 411 - Storm Drainage Dept. 652
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Re uested
MAINTENANCE
(411.000.652.542.00.00)
11
Salaries
$218,059
$275,611
$254,940
12
Overtime
1,944
1,303
6,540
23
Benefits
65,289
77,500
66,690
24
Uniforms
2,839
0
0
31
Supplies
40,531
23,893
47,000
35
Small Equipment
0
0
9,300
41
Professional Services
2,920
2,599
6,660
45
Rental/Lease
0
116
3,000
46
Insurance
58,926
60,380
70,350
49
Miscellaneous
45,424
46,491
78,540
91
Interfund Services
0
235,517
256,560
TOTAL MAINTENANCE
4 {]723.409
-129- P:Reports:OlBudgt:Data:PubWorks-StreetAdmin
Public Works
Combined UqL!Z Operatin2 Fund Dept. 600
Narrative
DRAINAGE SECTION UTILITY - #652 - Cont'd
MAINTENANCE
Salaries - One leadworker and five FTE maintenance worker, and one seasonal laborer positions. Labor costs
associated with the maintenance of catch basins and storm drainage pipes, and small construction projects.
Overtime - Blocked drains, stream pollution, flooded streets, spills, accidents.
Benefits
Uniforms - Budgeted in Administration.
Supplies - Catch basins, grates, pipe, sand, washed rock, crushed rock.
Small Equipment - Gas detector ($3,500), man -lift retrival system ($4,000), utility software upgrade ($1,800).
Professional Services - Heavy equipment operators.
Rental/Lease - Outside equipment rental for vactor type equipment.
Insurance - Property and liability premiums ($60,350), in-house settlements ($10,000).
Miscellaneous - Vactor and street sweeping waste disposal; waste dump and haul fees, lab testing fees.
Interfund Services - Overhead transferto the General Fund ($228,960), environmental education program with
Beach Rangers ($23,800), and IT Services ($3,800).
Interfund Rental - Budgeted in Administration.
-130-
P:Reports:01Budgt:Narrative:Pub Wrks
Public Works
Combined Utility Fund 411 - Storm Drainage Dept. 652
Expenditure Detail
Account
Numher Descri
1999 2000 2001
Actual Actual Requested
CONSTRUCTION
(411.000.652.595.00.00)
11
Salaries
$2,010
12
Overtime
0
23
Benefits
565
31
Supplies
0
TOTAL CONSTRUCTION
$2.575
BUILDINGS & EQUIPMENT
594.42.
62
Buildings
$0
594.40.
64
Equipment
49,405
TOTAL BLDG. & EQUIP.
$,49.405
TOTAL STORM DRAIN.
Stuilu
OTHER FINANCING USES
591.39.
00
1993 P/W Facility Bond
0
592.39
00
1998 Refunding Bond
0
597.00.
55
Interfund Transfer -Out
1,075
TOTAL OTHER FIN. USES
$1,075
TOTAL STORM EXPEND
$2,800
0
974
0
$1,600
1,922
$3,522
&QUIN
22,010
15,550
500,626
$538,186
0. 0_ 6
$44,000
1,250
8,970
2,000
$5=6,
22,280
15,100
503,930
$541,310
61.671.150
-131-
P:Reports:01 Budgt:Data:PubWorks-StreetAdmin
Public Works
Combined Utility Operating Fund Dept. 600
Narrative
DRAINAGE SECTION UTILITY - #652 - Cont'd
CONSTRUCTION
Salaries - Labor costs associated with construction of storm projects.
Overtime - As needed for projects.
Benefits
Supplies - Small tools and equipment as needed for construction projects.
BUILDINGSAND EQUIPMENT
Building - Nothing budgeted in 2001.
Equipment - Asphalt hot box ($11,000) one-half shared with Street Division.
OTHER FINANCING USES
1993 Public Works Facility Bond - Public Works building principal and interest.
Interfund Transfer - Transfer to Fund 008 for training, travel, and equipment.($3,930), construction projects
($500,000).
-132- P:Reports:OlBudgt:Narrative:PubWrks
Public Works
Combined Utility Fund 411 - Water Dept. 654
Expenditure Detail
Account 1999 2000 I 2001
Number Description Actual Actual Requested
WATER
(411.000.654.534.80.00)
11
Salaries
$398,360
$413,316
$462,070
12
Overtime
18,116
19,819
23,010
23
Benefits
106,818
105,882
108,670
24
Uniforms
5,625
3,487
5,010
31
Supplies
82,360
78,591
57,820
34
Water Purch. for Resale
919,761
1,232,163
1,212,560
35
Small Equipment
0
0
15,500
41
Professional services
17,377
19,101
54,480
42
Communications
39,053
39,590
47,060
44
Advertising
0
0
560
45
Rental/Lease
6,971
317
11,370
46
Insurance
10,753
8,593
28,510
47
Public utilities
23,491
15,467
28,000
48
Repairs/maintenance
8,164
11,311
9,180
49
Miscellaneous
145,452
155,973
144,700
-133- P:Reports:01 Budgt:Data:PubWorks-ComUtWater
Public Works
Combined Utility Operating Fund Dept. 600
Narrative
WATER SECTION -#654
Salaries - Supervisor, lead worker, six maintenance workers, one meter reader, one part-time summer help
and one disabled worker, 65% of a senior office assistant position. The remaining 35% is budgeted under
Public Works Administration of the General Fund #001.
Overtime - For Water Watch, emergency call outs and overtime.
Benefits
Uniform - Boots ($1,140), rain gear ($970), uniforms ($2,040), overalls ($360), safetyjackets ($500).
Suppiies - Includes (200) 3/4" meters (20) 1" (10) 1-1/2" turbines (6) 2" compounds, first aid supplies, telem-
etry charts, inventory supplies, repair parts, chlorine purchase, etc.
Small Equipment - Pressure recorder ($2,000), autocad ($5,000), locate printer ($500), boring tool ($5,000),
safety equipment ($3,000).
Items Purchased for Resale - Seattle water 493,591 ccf x $.73 (winter rate) = $360,322. Alderwood Water
1,235,128 ccf x$.69= $852,238.
Professional Services - Water testing ($12,440), medical ($2,390), dial -a -dig ($1,800), telemetry repairs
($5,000), MEBT admin. expenses ($250), computer repairs ($1,000), maps ($1,500), CHS maintenance
($5,000), Liquivision ($4,000), engineer ($3,000), telemetry upgrades ($10,000), Eden System billing upgrade
($8,100).
Communication - Utility billing postage ($12,840), SNOCOM charge ($22,890), GTE costs for telemetry
($10,990), computer line ($340).
Advertising - Newspaper ads for call for bids and position announcements. News releases in the event of water
contamination.
Rental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($800), DOH State water use
permit ($6,070).
Insurance - Property and liability insurance ($18,510), in house settlements ($10,000).
Public Utility Service - Gas, electricity, water, garbage and dumping fees.
Maintenance - Radix Maint. Fee ($2,090), annual CL2 sery rep ($1,300). Small equipment repair ($4,000),
telemetry repairs ($1,280), elevator maintenance ($510).
Miscellaneous - State Excise Tax on sales ($125,000), utility billing forms ($5,340), public relations education
program (lead and copper $4,000; CCR S6,000), UPS charges ($480), AWWA dues and support ($1,900),
water/sewer certification dues ($780), ABPA dues ($170), UULC ($200), CDL renewals ($230) fiscal agent
fees for audit ($600).
P: Reports: 01 Budgt:Narrative:PubWrks
-134-
Public Works
Combined Utility Fund 411 - Water Dept. 654
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
WATER CONTINUED
51
Intergovernmental
$3,822
$4,130
$4,710
54
Interfund surcharge
163,445
171,880
183,970
84
Debt Issue Costs
0
1,801
0
91
Interfund service
237,570
251,875
296,550
95
Interfund rentals
39,084
41,489
55,440
98
Interfund Repairs/Maint.
381
358
1,500
594.34, 62
Buildings
13,233
7,514
5,000
63
Improvements
17,852
9,611
38,000
64
Equipment
4,241
126,429
27,000
TOTAL WATER
$2,261,929
$2,718,099
$2,820,670
597.00. 55
Interfund transfers
896,387
252,060
818,570
RECYCLING/RESOURCE CONSERVATION
(411.000.654.537.90.00)
11
Salaries
0
45,552
47,240
23
Benefits
0
12,656
13,430
43
Travel
0
390
420
49
Miscellaneous
0
1,631
1,630
TOTAL RECYCLING
L
60 22
$62,720
TOTAL WATER DEPT
316
$3.030.986
13.701.960
-135- P:Reports:OlBudgt:Data:PubWorks-ComUtWater
Public Works
Combined Utility Operating Fund Dept 600
Narrative
WATER SECTION - 4654 - Cont'd
Intergovernmental Service - Audit Fee.
Interfund Surchar e - Surcharge of 5-3/4% to be paid to the General Fund.
Interfund Service - Payment in lieu of taxes, which represents administrative overhead consisting of services provided
by Council, Executive, City Clerk, Finance, Attorney, Engineering, and Public Works Administration ($266,650); IT
Services ($24,900); grounds maintenance ($5,000),
Interf ind Rental - Rental on 13 vehicles.
Interfund Maintenance -Repair of small equipment by equipment rental.
Buildings - Unexpected emergencies, improvements to public works building.
Other Improvements -Two chlorine analyzer stations ($5,000), CL2 injector rehab ($10,000), Seaview MTR ($8,000),
Five -Corners flow control valve ($15,000).
E ! ment - Valve operator ($7,000), meter reading upgrade ($10,000), GIS ($10,000).
Interfund Transfers -Debt prindpal ($248,490), debt interest ($60,980), bond discount ($2,910), travel and training
($6,190), construction projects ($500,000).
RECYCLINGIRESOURCECONSERVATION PROGRAM
Salaries - Recycling coordinator.
Benefits
Travel - Mileage reimbursement.
Miscellaneous - Subscriptions ($80), recycle and compost bins ($200), Christmas tree recycle flyers ($1,000),
memberships ($350).
-136- P:Reports:O 1Budgt:Narrative:PubWrks
Public Works Dept. 655
Combined Utility Fund 411 - Sewer
Expenditure Detail
Account
Number
1999
Description Actual
SEWER
(411.000.655.535.80.00)
11
Salaries
12
Overtime
23
Benefits
24
Uniforms
31
Supplies
35
Small Equipment
41
Professional Services
42
Communications
44
Advertising
45
Rental/Lease
46
Insurance
47
Public Utilities
48
Repairs/Maintenance
49
Miscellaneous
51
Intergovernmental
54
Sewer Utility Tax
84
Debt Issue Costs
91
Interfund Service
$300,923
9,648
106,539
3,698
23,159
0
25,678
17,387
0
809
11,938
517,820
12,719
98,378
1,014,056
0
0
247,620
2000
Actual
$296,406
12,300
84,009
3,461
30,751
0
10,893
19,734
282
305
11,921
378,483
7,780
51,532
227,565
196,400
1,801
174,758
2001
�ciuested
$348,870
16,910
91,510
4,400
25,850
14,500
23,960
22,530
560
1,870
31,660
312,220
33,100
124,830
187,580
214,920
C
196,43C
-137- P:Reports:01 Budgt:Data:PubWorks-ComUtSewer
Public Works
Combined Utility Operating Fund Dept. 600
Narrative
SEWER SECTION - #655
Salaries - Lead person, six maintenance workers and utility billing clerk. One part-time worker.
Overtime - Water Watch, emergency call outs.
Benefits
Uniforms - Boots ($980), rain gear ($1,000), uniforms ($1,510), overalls ($300), safety jackets ($420), tee-shirts
($190).
Supplies - Grout chemicals ($5,000), manhole lids, consumable goods for maintenance of infrastructure and
miscellaneous items ($15,950), propane for L/S#10, #12($900), root inhibiter chemicals ($4,000).
Small Equipment - Camera lighthead ($1,000), autocad ($5,000), safety equipment ($3,000), CHS software ($5,000),
locate printer ($500).
Professional Services - Amtest ($900), CDL physicals ($250), HepaA immunization ($130), Hepa B immunization
($340), telemetry repairs ($5,000), computer repairs ($1,040), drug testing ($700), EAP program ($1,000), maps
($1,500), CHS maintenance ($5,000), Eden System billing upgrade ($8,100).
Communication - Utility billing postage ($7,720) US West paging & cellular ($1,300), PW & telemetry telephone lines
($10,080), charge for sorting & checking zip code ($200), portion of GTE publicworks site ($2,430), AT&Tfax line ($30),
computer lines ($550), annual fee for P.O. Box ($220).
Advertising - Newspaper invitation for bids.
Rental/Lease - Tank rental ($90), miscellaneous rentals ($780), L/S #7 lease ($1,000).
Insurance - Property and liability insurance ($21,660), in house settlement reserve ($10,000).
Public Utility Service - Utility expenses ($23,300), Ballinger lift station O&M ($85,940), sewage grit disposal ($980),
Lynnwood WWTP O&M ($202,000).
Maintenance - L/S repairs ($13,800), grinder pump repair ($2,000), small equipment repair ($1,500), unforeseen repair
($15,000), Miller tripod inspection ($800).
Miscellaneous - State excise tax ($120,450), utility billing forms ($3,330), dues & certification ($490), UPS charge ($300),
CDL license ($140), dues for Sno. Cty. UULC ($60), Water Environmental Fed. ($60).
Intergovernmental Services -Audit fee ($4,710), Lynnwood WWTP 1998 capital improvement costs ($34,870), which
includes Lynnwood treatment plant cost for Step improvement to treatment plant 20 years@ $34,870 a year until 2006,
Ballinger lift station capital ($148,000).
Interf_und Services - Payment in lieu of taxes which represents administrative overhead consisting of services provided
by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration ($163,930) and street
restoration for utility trenches ($15,000), IT services ($17,500).
-138- P:Reports:OlBudgt:Narrative:PubWrks
Public Works
Combined Utility Fund 411 - Sewer
Dept. 655
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
SEWER CONTINUED
95
Interfund Rentals
$58,776
$48,114
$84,180
98
Interfund Repair/Maintenance
202
428
1,500
594.35.
62
Buildings
0
47
5,000
63
Other Improvements
352
671
13,000
64
Equipment
9,509
104,846
85,000
TOTAL SEWER
$2.459.211
LLOZAL
$1.840.380
597.00.
55
Interfund Transfer
894,618
1,033,939
815,870
TOTAL SEWER DEPT
$3.353.829
$2.696.425
-139- P:Reports:01 Budgt:Data:PubWorks-ComUtSewer
Public Works
Combined Uq& Operating Fund Dept. 600
Narrative
SEWER SECTION - #655 - Cont'd
Interfund Rental - Rental on 13 vehicles.
Interfund Maintenance - Repair maintenance of small equipment by equipment rental.
Buildings - Sewer building unexpected repairs.
Improvements Other Than Building - US electrical improvements ($8,000), US generator pigtails ($5,000).
Equipment -Sewer TV camera ($35,000), meter reading upgrade ($10,000), GIS ($10,000), sewer TV truck software
($30,000).
Interfund Transfers -Debt principal ($248,490), debt interest ($60,980), bond discount ($2,910), construction projects
($500,000), travel and training ($3,490).
-140- P:Reports:O 1Budgt:Narrative:PubWrks
Public Works
Equipment Rental Fund 511
Revenue Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
308.00.00
BEGINNING CASH
$2,320,050
$2,036,266
$1,993,620
RENTAL SERVICES
348.30.00
Garage Services
0
0
1,000
348.50.00
Fuel Sales
2,899
0
1,000
365.21.00
Rental Charge - Replacement
165,358
180,902
323,740
365.21.91
Fire Interfund Services
105,000
78,047
82,000
365.22.00
Rental Charge - Operation
409,391
539,921
706,980
TOTAL RENTAL SERVICES
$0-42,
MUM
$LJJ_4 72Q
MISCELLANEOUS
361.11.00
Interest Earnings
$92,131
$104,318
$128,280
361.32.00
Unrealized Gain on Investments*
$0
$28,784
$0
OTHER FINANCING SOURCES
395.20.00
Insur. Recovery - Fixed Assets
$18,896
$11,388
$5,000
387.00.00
Residual Equity Transfer -In
31,393
0
0
395.40.00
Sale of Fixed Assets
11,708
32,250
0
TOTAL OTHER FIN. SOURCES
$43,638
94
TOTAL REVENUES
MU&
ja.51Q1.248.0_QO
TOTAL EQUIP. RENTAL FUND
3.156.826
j3.01 J_ 8U
13.241.620
-141- P:Reports:O 1Budgt:Data:PubWorks-EquipRev
Public Works
Equipment Rental Fund 511
Expenditure Summary
1999 2000 I 2001
Description Actual Actual Reauested
FUND: EQUIPMENT RENTAL
Fleet Maintenance
SUBTOTAL
Ending Cash Balance
TOTAL
$1,090,426
$1,018,256
$1,157,150
1,090,426
2,066,400
1,018,256
1,993,620
1,157,150
2,084,470
$3,156,826
$3,011,876
$3,241,620
Decision Packages included in the 2001 Request:
Description On oq iinQdne_Time Amount
Fuel cost increase One -Time $110,000
Tire machine replacement One -Time 5,000
Shop equipment One -Time 1,000
Vehicle replacement Ongoing 267,000
Total $383,000
-142- P:Reports:OlBudgt:Data:PubWorks-EquipSum
Public Works
Equipment Rental Fund 511 Dept. 657
Expenditure Detail
Account 1999 2000 2001
Number Description Actual Actual Requested
EQUIPMENT RENTAL
(511.0 00.657.548.68.00 )
11
Salaries
$188,994
$206,462
$198,450
12
Overtime
1,116
1,643
2,500
23
Benefits
53,975
82,685
55,700
24
Uniforms
2,183
1,827
2,760
31
Supplies
145,899
150,336
150,000
32
Fuel Consumed
104,642
126,036
197,000
35
Small Equipment
1,113
11,227
2,500
41
Professional Services
211
853
210
42
Communications
5,009
5,990
5,600
44
Advertising
614
397
500
45
Rental/Lease
138,337
123,781
145,000
46
Insurance
17,616
19,747
24,100
47
Utilities
8,786
8,992
8,770
48
Repairs/Maintenance
82,512
22,933
72,650
49
Miscellaneous
3,672
5,485
2,360
51
Intergovernmental
2,144
2,065
2,360
95
Interfund Rental
4,673
5,040
10,500
-143- P: Reports: 0 1 Budgt:Data:PubWorks-EquipDetai1
Public Works
Etc uuipmentRental __. Dept. 657
Narrative
EQUIPMENT RENTAL DIVISION -#657
Salaries - Four full-time employees.
Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism.
Benefits
Uniforms - Uniforms, coveralls and boots for four full-time employees.
Supplies -Tires, ($16,800); batteries ($2,100), vehicle and equipment repair parts ($88,700); oil ($2,400); filters,
shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.) ($15,000); fire related
($25,000).
Fuel Consumed - Gas and diesel.
Small Equipment - Small hand tools and small tools for diagnostic equipment.
Professional Services - Physical examinations for commercial drivers licenses.
Communication - Telephone and base radio telephone line.
Advertising - Vehicle and equipment sales.
Rental/Lease - Police car leases: 6 patrol cars = $6,190x12 months; 4 patrol cars = $4,105xl2 months; 1 patrol
car= $561x6 months; 1 motorcycle= $300xl2 months; 1 police Tahoe = $906xl2 months. $256 is contingency for
future lease payments.
Insurance - Comprehensive collision and liability for all equipment rental vehicles and other equipment.
Public Utility - Gas, electric, garage, and water utility payments for share of public works facility.
Maintenance - Work done by outside vendors such as glass, paint, machine work, etc. (includes $6,000 for radio
maintenance).
Miscellaneous - License fees for underground tanks and purchasing contracts.
Intergovernmental Service - State Auditor fees.
Interfund Rental - Shop car rentals.
-144-
P : Rep orts: O 1 B udgt: Narr ative: Pub Wrks
Public Works
Equipment Rental Fund 511 Dept 657
Expenditure Detail
Account 1999 2000 2001
Number Descriotion Actual Actual Requested
EQUIPMENT RENTAL CONTINUED
594.48. 64 Equipment $327,415 $224,784 $267,000
594.49. 64 Shop Equipment 0 16,863 6,800
55 Interfund Transfers Out 1,515 1.110 2,390
TOTAL EQUIP. RENTAL $'L_0 $1.157.150
ENDING CASH 2,066,4d0 11 993 620620 2.084.47D
TOTAL FUND BALANCE -$3.15fi& $3.011.876 U
-145- P:Reports:01 Budgt:Data:PubWorks-EquipDetai1
Public Works
E ui mentRental Dept.657
Narrative
EQUIPMENT RENTAL DIVISION -#657 cont-d.
Equipment
Vehicle Replacement
Unit #8 Flat Bed
$32,000
Unit #66 Flat Bed
25,000
Unit #466 Auto
25,000
Unit #76 4x4
20,000
Unit #080 Auto
30,000
Unit #26 Street Sweeper
135,000
Equipment Rental Fund Total
$267,000
Shoo Eauloment
Tire machine $5,000
Parts holder used under vehicles on rack 800
Brake dust reducer 1.000
Equipment Rental Fund Total $6,800
Interfund Transfer - Travel/training in Fund #008.
-146-
P:Reports:01 Budgt:Narrative: PubWrks
0
C. 1$90
..
.,�
.�
a
r
I _
T
I
I`l
I
�i
.+
i
1
.,
�.
E
4
f
f
_�
.�
J
reatment Plant
Operations
Permit Compliance
Maintain Process Control
Operate Equipment
Maintain Safety Program
Conduct Tours
Maintain Plant Appearance
• Lead Operators (2)
• Operators (5)
Organization Chart
Plant
Manager
Plant
Supervisor
Maintenance
Perform Preventative
Maintenance
Perform Equipment
Repairs
Assist in Special Projects
Calibrate Instruments
Maintain Plant Appearance
• Maintenance
Technician
• Maintenance
Mechanics (2)
• I & C Technician
• Maintenance
Worker I
Administrative
Assistant
Laboratory
Monitor Water Quality
Maintain State Lab
Certification
Assist in Process Control
• Lab Technician (1)
P:Reports: 01 Budgt:OrgChts:TrtPlt
ublic Works
Function
Treatment
Plant
This division is responsible for operation and maintenance of the City's wastewater treatment plant.
The Treatment Plant is a regional facility that treats flows from the Cities of Edmonds, Mountlake
Terrace, and Lynnwood; King County, Olympic View Water and Sewer District, and Shoreline Waste-
water Management District. The division administers the agreements the City has executed with other
agencies for cost sharing, updates flow records, and establishes flows and cost sharing of the O&M
and capital project expenses. It is also responsible for meeting all requirements and permits regulated
by State and Federal Governments for plant -generated air, effluent, and solids. The division's Opera-
tions, Maintenance, Laboratory, and Administrative sections ensure the facility complies with all
applicable standards in the most efficient manner possible.
2000 Accomplishments
• Received an "Outstanding Wastewater
Treatment Plant" award from the Depart-
ment of Ecology for "an exemplary compli-
ance record." The Edmonds Plant was
among a select group of plants to achieve
this award for three consecutive years. The
plants were evaluated for compliance with
effluent limits, monitoring and reporting
requirements, pretreatment, and other
regulatory activities.
• Produced treated water that was more than
70-percent below permit levels.
• Completed an upgrade to the solids handling
system in order to improve efficiency and
decrease costs.
Completed an energy conservation project in
cooperation with Snohomish County PUD.
The PUD shared almost 70-percent of the
proj ect's cost, and the annual savings should
be approximately $30,000 per year.
2001 Goals
• Meet all federal and state requirements in the
safest, most cost-effective manner.
• Oversee the upgrade of a flow metering
station measuring another agency's flow to
the Edmonds plant and demolition of the old
Ballinger Pump Station.
• Continue to work with local school districts
to supplement environmental studies.
• Perform odor control system improvements.
• Implement an industrial pretreatment pro-
gram.
P:Reports:O 1 Budgt:Depts:PubWrks
� °V EDP
�ti d
�zic 9
. 1$
0
Public Works
Combined Utility Fund 411 - Treatment Plant Dept. 656
Expenditure Detail
Account
1999
2000
2001
Number
Description
Actual
Actual
Requested
TREATMENT PLANT
(411.000.656.538.80.00)
11
Salaries
$733,099
$767,611
$797,820
12
Overtime
43,756
33,569
37,720
23
Benefits
214,217
198,914
209,060
24
Uniforms
8,395
14,185
9,000
31
Supplies
237,128
259,848
247,890
32
Fuel Consumed
53,216
36,332
60,000
35
Small Equipment
5,912
3,160
8,000
41
Professional Services
44,067
60,368
57,580
42
Communications
6,488
6,296
7,000
43
Travel
2,347
1;031
2,850
44
Advertising
317
455
1,600
45
Rental/Lease
4,550
9,299
5,500
46
Insurance
44,589
41,983
44,770
47
Public Utilities
303,909
304,053
311,000
48
Repairs/Maintenance
36,582
27,927
35,000
49
Miscellaneous
31,346
57,270
78,800
51
Intergovernmental
53,162
53,333
54,210
84
Debt Issue Costs
0
9,531
0
91
Interfund Service
156,248
123,531
178,910
93
Interfund Supplies
0
0
200
-147-
P:Reports:01 Budgt:Data:PubWorks-ComUtWater
Public Works
Combined Utility Operating Fund
Narrative
Dept 600
TREATM ENT PLANT DIVISION 4656
Salaries - One Plant Manager, one Plant Supervisor, one Administrative Assistant, two Lead Operators, five
Operators, one Maintenance Technician, two Mechanics, one Instrumentation & Controls Technician, one Labora-
tory Technician, and one Maintenance Worker I.
Overtime - Coverage for holidays and unanticipated emergencies.
Benefits
Uniforms- Uniforms, steel toed boots.
Supplies - Chlorine, polymer, caustic soda, sodium bisulfite, laboratory supplies, maintenance supplies, repair
parts, consumable office and custodial supplies.
Fuel Consumed - Diesel oil consumption for incinerator and generator.
Small Equipment - Miscellaneous tools, machinery, and equipment.
Professional Services - Outside lab work required by the NPDES discharge permit, janitorial, O & M and legal
services.
Communications - UPS, Federal Express, telephone.
Travel - Mileage reimbursement.
Advertising - Advertising for vacant positions.
Rental/Lease - Specialized maintenance equipment, copier machine.
insurance - Property and liability insurance.
Public Utility Service - Electric power, natural gas, potable water and ash disposal.
Maintenance - Outside specialized repair services.
Miscellaneous - Excise Taxes, miscellaneous charges, and training.
Intergovernmenta[ Services - Department of Ecology discharge permit fee ($48,000), lab accreditation ($500),
PSAPCA fee ($1,000), and audit fee ($4,710).
Interfund Services -Administrative overhead ($123,110), Ground Maintenance services ($10,000), IT services
($38,930), Eden System changes ($6,870).
Interfund Suoplies - Miscellaneous supplies, vehicle fuel.
-148- P:Reports:OlBudgt:Narrative:PubWrks
Public Works
Combined Utility Fund 411 - Treatment Plant Dept. 656
Expenditure Detail
Account 1999 2000 g001
Number Description Actual Actual Requested
95
98
594.38. 64
597.00. 55
TREATMENT PLANT CONTINUED
Interfund Rentals
$3,084
$2,040
$2,400
Interfund Repairs/Maint.
1,827
0
0
Equipment
10,985
35,111
20,300
TOTAL T-MENT PLANT
$1,996,224
$2,045,848
$2,169 610
Interfund Transfers
833,300
904,550
940,710
TOTAL T-PLANT DEPT.
$Z,B2Q,524
$3,110,32Q
Ending Cash
2,528,000
2,561,460
1 1885 76
COMB. UT. FUND TOTAL
-149- P: Reports: 0 1 Budgt:Data:PubWorks-ComUtWater
Public Works
Combined Utility Operating Fund Dept 600
Narrative
TREATMENT PLANT DIVISION-#656-Cont'd
Interfund Rental - Unit #93 rental charges.
Interfund Repairs - Nothing budgeted in 2001.
Equipment - Lab equipment ($4,000), operating equipment ($5,300), maintenance equipment ($11,000).
OTHER FINANCING USES
Interfund Transfers - Debt service on new plant: principal ($447,190), interest ($431,910), bond discount ($10,820),
contribution to projects ($50,790).
-150- P:Reports:O 1Budgt:Narrative:PubWrks
. 1S
apital Projects
2001
1,i7 c 9 0
. 1S
d
P: Reports:01 Budgt: CPlogo
Other
Capital Projects Funds
2000 2001 2000 2001
Revenue Actual Adopted Expenditures Actual Adopted
COMBINED STREET CONSTRUCTIONIIMPROVEMENT - FUND #112
ISTEA Proiects 100
Beginning Cash Balance $309,680 $311,680 Ending Cash Balance $311,680 $311,680
Interest Earnings 2,000 0
SUBTOTAL
$311,680
$311.680
SUBTOTAL
Arterial Proiects 200
Beginning Cash Balance
$775,169
$677,980
Ending Cash Balance
Motor Vehicle Fuel Tax
273,227
274,500
Construction Projects
Interest Earnings
52,248
50,000
Unrealized Gain on Investments*
11,550
0
Federal Grants
11,550
630,000
Transfer from Combined
Utility Fund #412
100,000
75,000
SUBTOTAL
$1,223,744
$1,707,480
SUBTOTAL
Vehicle Registration Fee Projects 300
Beginning Cash Balance
$821,233
$591,720
Ending Cash Balance
Investment Interest
81,033
6,000
Construction Projects
Unrealized Gain on Investments*
11,575
0
Transfer to Street
Motor Vehicle Registration
Operating Fund #111
Fee Local Option
324,771
333,000
Miscellaneous Revenues
646
0
SUBTOTAL
$1,239,259
$930,720
SUBTOTAL
General Proiects 4001500
Beginning Cash Balance
$178,719
$297,560
Ending Cash Balance
Interest Earnings
5,586
6,000
Construction Projects
Contributions
113,840
0
Grants
0
180,000
SUBTOTAL
$298,145
$483,560
SUBTOTAL
FUND 112 TOTAL REV.
$3,072,828
$3,433,440
FUND 112 TOTAL EXP
*Please see page XI for further information.
$311,680 $311,680
$677,980 $202,480
545,764 1,505,000
$1,223,744 $1,707,480
$591,720
572,419
75,120
$628,340
265,000
37,380
$1,239,259 $930.720
$297,560 $148,560
585 335,000
$298,145 $483,560
$3,072,828 $3,433,440
-151- P:Reports:O 1 Budgt:Funds: Capital
Narrative
COMBINED STREET CONSTRUCTION/IMPROVEMENT - FUND 112
ISTEA Projects 100
The Intermodal Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the
regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEA funds are matched
on an 82.98 percent federal, 17.02 percent (or greater) local basis. All projects are subject to state and federal review and
approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and
must be matched on an 80 percent TIB, 20 percent local basis.
Arterial Projects 200
Projects include citywide projects ($30,000), citywide signal system ($15,000), walkways ($100,000), rockeries/
retaining walls ($500,000), fire signals ($150,000), interurban trail ($100,000), citywide overlays ($350,000), Dayton
Street Rail Crossing ($250,000), and pedestrian lighting ($10,000).
Vehicle Registration Fee Projects 300
City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Public
Works Facility Bond payment transfer to Fund #111 ($37,380), transportation plan ($80,000), street surface seal
program ($175,000), and traffic calming ($10,000).
General Proiects 400
Street projects including projects funded from impact fees or part of the City's utility replacement programs. Improve-
ments, based on the College Place traffic report. The 2001 budget is for Woodway Elementary pedestrian improve-
ments.
-152-
P: Reports: 01 Budgt:FundsNarr: CapPro j s
Capital Projects
Other
Funds
2000
2001
2000
2001
Revenue
Actual
Adopted
Expenditures
Actual
Adopted
MULTIMODAL TRANSPORTATION -FUND #113
Beginning Cash Balance
$0
$13,167
Ending Cash Balance
$13,167
$8,327
FAM Grant
98,990
35,160
Professional Services
169,825
120,000
Federal Transit Grant
106,365
101,500
Travel
0
500
Interest Earnings
1,646
0
Miscellaneous
0
1,000
Trans. To General Fund #001
24,009
20,000
TOTAL REVENUE $207,001 $149,827
STREET BEAUTIFICATION - FUND #114
Beginning Cash Balance
Interest Earnings
TOTAL REVENUE $12,575 $13,365
$11,850 $12,565
725 800
TOTAL EXPENDITURE
Ending Cash Balance
Projects
TOTAL EXPENDITURE
$207,001 $149,827
$12,565 $10,365
0 3,000
$12,575 $13,365
UNDERGROUND WIRING - FUND #115
Beginning Cash Balance $90 $90 Ending Cash Balance $90 $90
TOTAL REVENUE $90 $90 TOTAL EXPENDITURE $90 $90
BUILDING MAINTENANCE -FUND �1 16
Beginning Cash Balance
$218,826
$189,450
Interest Earnings
11,603
6,000
Trans. Frm Gen. Fund #001
50,040
95,000
TOTAL REVENUE
$280,469
$290,450
Ending Cash Balance
$189,450
$96,450
Construction Projects
91,019
194,000
TOTAL EXPENDITURE
$280,469
$290,450
-153- P:Reports: 0 1 Budgt:Funds: Capital
Narrative
MULTIMODAL TRANSPORTATION - FUND 113
The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate
accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and
development of the multimodal transportation center in Edmonds. By a Memorandum of Understanding, the City, Washing-
ton State Department of Transportation, and Community Transit are jointly participating in the project. By agreement, the
City is the designated lead coordinating agency during the preliminary engineering and environmental impact statement
(EIS) phases. The 2001 expenditures are for completing the EIS efforts; most of the work will be performed by consultants
via professional services contracts. The entire effort has taken seven years and has incurred expenditures of $3 million.
STREET BEAUTIFICATION - FUND 114
The City Council established this Fund in 1984 to provide underground sprinkler systems in the corner planters on Dayton
Street. In 1987, the City Council transferred $10,000 from Council Contingency for corner parks downtown. The 1988
Budget added funds for implementation of the Centennial Downtown Beautification Improvements identified in a comprehen-
sive plan prepared in 1987. In 1989, this Fund was used in conjunction with Fund 115 to underground wires and install 20
decorative historic lights at Fifth Avenue and Main Street. In 1994, trees were replaced and added in the downtown area as
per the Edmonds Street Tree Plan, with emphasis along Second and Third Avenues.
UNDERGROUND WIRING - FUND 115
In 1968, the City Council passed Resolution No. 195, which established a policy to make every effort to provide a budget to
allow for undergrounding existing wires. In 1987-88, the City had a special lighting consultant prepare a comprehensive
aesthetic and technical evaluation of downtown undergrounding and lighting. Historic -style street lights were installed in
1989 and overhead wires were undergrounded on Main Street from Fifth to Third Avenues.
BUILDING MAINTENANCE - FUND 116
The City Council established this Fund in 1984 to provide monies for maintenance and repair projects that require large
amounts of money and to track such monies. Project details for 2001 are shown in the 2001-2002 Capital Improvements
Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some
projects could qualify as CIP expenditure.
P: Reports: 01 Budgt:FundsNarr: CapProj s
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Other
Capital Projects
Funds
2000
2001
2000
2001
Revenue
Actual _
Adopted
Expenditures
Actual
Adopted
PARK ACQUISITION[IMPROVEMENT - FUND #12
Beginning Cash Balance
$1,401,220
$1,676,400
Ending Cash Balance
$1,676,400
$500,400
Real Estate Tax 1/4%
674,451
740,000
Supplies
1,924
2,000
Interest Earnings
108,306
40,000
Professional Services
0
3,000
Donations
3,878
0
Construction Projects
495,603
1,931,000
Park Impact Fee
6,072
0
Land
0
900,000
Other General Government
0
900,000
Interfund Services
20,000
20,000
TOTAL REVENUE
$2.193,927
$3,356,400
TOTAL EXPENDITURE
$2,193,927
$3,356,400
SPECIAL CAPITAL -FUND #12$
Beginning Cash Balance
Interest Earnings
Unrealized Gain on Investments'
Real Estate Tax 1/4%
Leases Long Term
TOTAL REVENUE
HUD BLOCK GRANT - FUND #191
Beginning Cash Balance
HUD Block Grant
TOTAL REVENUE
$494,676
$649,980
Ending Cash Balance
$649,980
$992,260
35,721
60,560
Debt Service
424,987
411,280
4,531
0
Transfer to St. Fund #111
134,580
0
674,451
693,000
Miscellaneous
102
0
270
0
$1,209.649 $1,403540 TOTAL EXPENDITURE
CAPITAL IMPROVEMENTS. -FUND #325
$0 $0
0 0
$0 $0
Beginning Cash Balance
$30,628
$1,029,050
Interest Earnings
3,405
8,000
Proceeds from LID Bonds
2,743,000
0
Transfer from Cum. Reserve
Fund #002
2,389
12,000
TOTAL REVENUE
$2,779,422
$1,049,050
"Please see page XI for further information.
Ending Cash Balance
Interfund Loan Repayment
TOTAL EXPENDITURE
Ending Cash Balance
Debt Service
Capital Projects
LID Projects
TOTAL EXPENDITURE
$1,209,649 $1,403,540
$0 $0
0 0
$1,029,050 $0
$12,888 $293,020
550,113 250,000
1,187,371 506,030
$2,779,422 $1,049,050
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P:Reports:01 Budgt:Funds:Capita1
Narrative
PARK ACQUISITION/IMPROVEMENT - FUND 125
This fund is for acquisition, renovation, and development of park sites to maintain an adequate amount of parks and open
space in the city. The second quarter of one -percent of 1 /4 percent real estate sales tax, state and local grants, contributions
from developers, and carryover from previous years are the revenue sources for the Fund. $20,000 to landscape the corner
parks will be expended from interfund services in 2001. Proposed project details for 2001 are shown below and in the 2001-
2002 Capital Improvement Program:
Brackett's Landing Improvements
$10,000
Anderson Center Field/Courtyard
$5,000
Sports Field Upgrade
$75,000
Yost Park Pool I mprovement & MP
70,000
Bike Path Improvements
25,000
Miscellaneous Small Projects
35,000
Citywide Park Improvements
20,000
Waterfront Bulkheads
1,000,000
Marina Beach Improvements
10,000
City Park lmprovements
350,000
Olympic Beach/Fishing Pier
10,000
Union Oil Marsh
100,000
Miscellaneous Paving
20,000
Comprehensive Plan
30,000
Pine Ridge Park Improvements
5,000
SeaviewPark Improvements
15,000
Aquatic/Rec. ComplexStudy
15,000
Maplewood Park Playground
15,000
ADA Improvements
10,000
Beautify Citywide/Sr.Ctr.Treescape
20,000
WaterfrontAcquisition
6,000*
Sierra Park Improvements
10,000
Transfer Out/Corner Parks
20,000
Skateboard Facility
25,000
Civic Ctr.Complex lmprovemts.
50,000
Land Acquisition
900,000**
* Note: City's matching amount
for property acquisition is derived from accumulated
interest earnings.
** Matching grant funds.
SPECIAL CAPITAL - FUND 126
The Special Capital Fund was established as part of the City's 1996 Operating Budget to simplify and facilitate the
accounting for the purchase and renovation of the Edmonds Financial Center Building, which now houses operations of
several City departments, including the Mayor's Office; City Council; Human Resources; Administrative Services; the
Planning, Engineering, and Building divisions of Development Services; and Fire Administration. The City purchased the
building in 1995 for $4.3 million. Purchase and renovation costs were funded primarily by a $5 million councilmanic bond.
Bond proceeds were fully expended by year-end 1998 and the debt service will be funded by the 1 /4 percent Real Estate
ExciseTaxplus interest earnings.
HUD BLOCK GRANT - FUND 191
Funds will be used for ADA accessibility awarded through the Community Development Block fund Program. There
are no scheduled projects for 2001.
CAPITAL IMPROVEMENTS - FUND 325
L.I.D. projects are proposed for 2000 and 2001 (215 and 216). Also budgeted is the relocation of Facilities Maintenance
staff to the old Public Works building.
P:Reports: 01 B udgt:FundsNarr: CapProj s
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Capital Projects
Other
Funds
2000
2001
2000
2001
Revenue
Actual
Adopted_^
Expenditures
Actual
Adopted
PUBLIC SAFETY BUILDING CONSTRUCTION - FUND #326
Beginning Cash Balance
$2,746,710
$1,463,390
Ending Cash Balance
$1,463,390
$0
Real Property Taxes
712,468
734,000
Equipment
10,757
0
Interest Earnings
184,832
100,000
Debt Issue Costs
32,228
65,000
Operating Transfer from
Public Safety Building Proj.
1,474,610
1,481,990
Council Contingency Fund
77,230
0
1996 Bonds - Principal
225,000
250,000
1996 Bonds - Interest
496,255
484,000
Interfund Transfer for 1 % Arts
19,000
16,400
TOTAL REVENUE $3,721,240 $2,297,390 TOTAL EXPENDITURE
COMBINED UTILITY CONSTRUCTIONIIMPROVEMENT - FUND #412
Water Proiects 100
Beginning Cash Balance
$1,095,600
$768,647
Interest Earnings
60,165
50,000
Unrealized Gain on
Investments"
2,969
SUBTOTAL
$1,158,734
$818,647
Drainage Proiects 200
Beginning Cash Balance
$210,600
$427,017
Transfer from Combined
Utility Fund #411
500,000
500,000
Investment Interest
46,622
20,000
SUBTOTAL
$757,222
$947,017
Sewer Prolects 300
Beginning Cash Balance
$123,135
$591,392
Transfer from Combined
Utility Fund #411
500,000
500,000
SUBTOTAL
$623,135
$1.091,392
TOTAL FUND 412 REV.
$2,539,091
$2,857,056
Ending Cash Balance
Construction Projects
Transfer to Const./Improvmt
Fund #112
SUBTOTAL
Ending Cash Balance
Construction Projects
SUBTOTAL
Ending Cash Balance
Projects
SUBTOTAL
TOTAL EXPENDITURE
$3,721,240
$2,297,390
$768,647
315,087
75,000
$223,647
520,000
75,000
$1,158,734
$818,647
$427,017
330,205
$366,017
581,000
$757,222
$947,017
$591,392
31,743
$301,392
790,000
$623,135
$1,091,392
$2,539,091
$2,857,056
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P: Reports: 01 B udgt: Funds: Capital
Other
ta/ Proiects Funds
Narrative
PUBLIC SAFETY BUILDING CONSTRUCTION - FUND 326
In May 1996, Edmonds citizens overwhelmingly approved a $9.275 million public safety bond issue. Proceeds were
used to construct a new police/courts building on the Civic Center campus, replace Fire Station #17 atthe Civic Center
campus, and to replace Fire Station #16. This Special Fund was established as part of the City's 1997 Operating
Budget to facilitate the accounting for developing and constructing these new facilities. Most of the construction budget
was spent in 1999. Property tax revenues from the special voted levy will be directly deposited into this fund for paying
the annual debt payment on the Special Bond Issue.
COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412
Water Projects 100
Project details for 2001 are shown in the 2001 - 2002 Capital Improvements Program. Replacement Program projects
are identified in the 1995 Water Comprehensive Plan. Projects involve replacement of corroded and undersized lines
throughout the city.
Drainage Projects 200
Funds generally for projects identified in the storm drainage basin studies and documented problems. Project details for
2001 are shown in the 2001 - 2002 Capital Improvements Program. Perrinville Creek is a project to design stream
improvements to stabilize the creek channel in Southwest County Park. Meadowdale improvements are projects
identified in the Meadowdale drainage investigation project.
COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412
Sewer Projects 300
Funds generally for projects identified in comprehensive plans and documented problems.
P: Reports: 01 Budgt:FundsNarr:CapProj s
-158-
Capital Projects
Other
Funds
2000
2001
2000
2001
Revenue
Actual
Adopted
Expenditures
Actual
Adopted
COMBINED UTILITY BOND RESERVE - FUND #413
Beginning Cash Balance
$1,734,500
$1,741,600
Ending Cash Balance
$1,741,600
$1,758,210
Transfer from Combined
Debt Service:
Utility Operating Fund #411
1,632,705
1,514,680
Principal
1,015,000
940,000
Interest
610,610
558,070
TOTAL REVENUE $3,367.205 $3,256,280 TOTAL EXPENDITURE
CAPITAL IMPROVEMENTS RESERVE - FUND #414
Beginning Cash Balance
$1,097,400
$1,622,680
Intergovernmental
145,930
264,720
Interest Earnings
83,275
65,000
Unrealized Gain on Investments*
25,750
0
Transfer from Fund #411
50,780
50,790
Sno. Co. PUD
690,622
0
TOTAL REVENUE
$2,093,757
$2,003,190
*Please see Page XI for further information.
Ending Cash Balance
Construction Projects
$3,367,205 $3,256,280
$1,622,680 $1,413,190
471,077 590,000
TOTAL EXPENDITURE $2,093,757 $2,003,190
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aioital Proiects
Narrative
COMBINED UTILITY BOND RESERVE - FUND 413
Other
Funds
The Bond Cash Reserve Fund was established to reserve funds to cover the 1992 water/sewer refunding bond, 1993
water/sewer refunding bond, and 1998 water/sewer refunding bond issue payments. Funds are transferred from water
and sewer operations (Fund 411) to pay principal and interest due on the 1992, 1993, and 1998 bond issues, and
annual bond reserve for discounts on the 1977, 1988, and 1992 and 1993 bond issues. Ending cash balance reflects
thefully-funded bond reserve requirements for all issues.
Principal balance on 1992 issue as of January 1, 2001 - $6,755,000
Principal balance on 1993 issue as of January 1, 2001 - $950,000
Principal balance on 1998 issue as of January 1, 2001 - $2,330,000
CAPITAL. IMPROVEMENTS RESERVE - FUND 414
The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, Disposal
and Transport Services, and among the City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer
District, and Shoreline Wastewater Management District. The minimum amount is set at $100,000. Each participant will
contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the
fund is to handle future capital improvements and major repairs not included within the regular maintenance and operation
costs. All King County capital contributions have been placed in this account to meet the arbitrator's requirements that a
portion of the "swap" payment be used for capital projects.
-160- P:Reports:OlBudgt:FundsNarr:CapProjs
� 0F EDP
�ti d
oc 9
. 1S
s
of Terms
ACCOUNTING SYSTEM. The total set of records and procedures used to record, classify, and
report information on an entity's financial status and operations.
ACCRUAL BASIS. Accounting of revenues and expenditures when they are incurred or committed,
rather than when they are made or received.
APPROPRIATION. Legal authorization (adopted annually) by the legislative body (City Council) to
make expenditures and obligate money for specific purposes. Appropriation amounts time periods in
which it may be expended are limited.
ASSESSED VALUATION. The value of real or personal property as a basis for levying taxes.
BARS. Budgeting, Accounting and Reporting System. Refers to the accounting rules established by
the State Auditor's office.
BEGINNING FUND BALANCE. An account used to record estimated and actual resources avail-
able for expenditure in one fiscal year because of revenues collected in excess of the budget and/or
under -expenditure of the budget.
BENEFITS. Employee benefits such as retirement, worker's compensation, life insurance, medical
insurance, and dental insurance.
BOND. A certificate that obligates payment of a specified sum of money, which includes the principal
or face value plus interest, to be computed at a specified rate on a specified date or dates in the future
or the maturity date(s).
BUDGET. A financial operation plan that estimates proposed expenditures and proposed revenues (or
means of financing the expenditures) for a given period.
BUDGETARY BASIS. The basis of accounting used to estimate financing sources and uses in the
budget. This generally takes one of three forms: cash, modified accrual, or accrual.
CAPITAL IMPROVEMENT PLAN (CIP). Prioritizes and schedules proposed capital construction
projects and major equipment acquisition.
CAPITAL PROJECTS. Projects that purchase or construct capital assets. Typically, a capital project
encompasses a purchase of land and/or construction of a building or facility.
CAPITAL PROJECT CONSTRUCTION FUNDS. Accounts for major, general government con-
struction projects financed by long-term general obligations or other financing.
P: Reports: 0 1 Budgt:Depts: Glossary
CASH BASIS ACCOUNTING. Revenues are recorded when received and expenditures are re-
corded when paid.
COUNCILMANIC BONDS. Intermediate- to long-term debt instruments issued by City Council
authorization. By State law, the maximum amount of councilmanic bonds that may be sold is equal to
1.5 percent of the City's assessed valuation.
DEBT SERVICE. Accumulating resources for and making payment of long-term debt principal and
interest.
DECISION PACKAGE. A change to the baseline budget. The baseline budget amount was deter-
mined by the Financial Services Division. It is the prior year's budget less any one-time expenditures.
DEPARTMENT. An organizational or budgetary unit found within City funds. Each department serves
a specific function as a distinct government unit with budget accountability. An example is the Finance
Department within the General Fund.
ENCUMBRANCE. Commitment of funds for goods or services that are chargeable to an appropria-
tion unit, and for which all or a part of the appropriation unit is reserved.
ENTERPRISE FUNDS. A proprietary fund that contains activities that are operated in a manner
similar to private businesses. In Edmonds, Enterprise Funds account for the City's utilities.
EXPENDITURE. An outlay of current resources for goods and services. Expenditures reduce the
remaining budget authorization (appropriation) available.
FUND. Government accounting systems are organized and operated on a fund basis. A fund is an
independent financial and accounting entity with a self -balancing set of accounts in which financial
transactions relating to revenues, expenditures, assets and liabilities are recorded. Funds are estab-
lished to account for the use of restricted revenue sources and to carry on specific activities or pursue
specific objectives. Funds may be established by State constitution or statute or City ordinances.
FUND BALANCE. Fund equity (the difference between revenue and expenditures) in a given ac-
counting period. In the budget, part of fund balance may be designated and appropriated as a resource
to support fund expenditures.
GENERAL FUND. Used to account for the receipt and expenditure of general governmental revenues
such as taxes, fees for service, and state -shared revenues not earmarked for specific functions. The
general fund accounts for services customarily provided by general purpose local governments,
including fire and police protection, park and recreation facilities, land use planning, and administra-
tive and support services associated with these activities.
P:Reports:01 Budgt0epts:Glossary
GENERAL OBLIGATION BONDS. The issuing government pledges full faith and credit for bond
payment.
GRANTS. A contribution of assets (usually cash) by a government unit or other organization to be
used or spent for a specific purpose, activity, or facility. Typically, grant contributions are made to
local governments from State and Federal governments.
INTERFUND TRANSFERS. Amounts transferred from one City fund to another.
INTERGOVERNMENTAL. Activities or transactions (contracts, grants, etc.) that occur between
government jurisdictions (e.g., cities and counties), such as "intergovernmental revenue."
INTERNAL SERVICE FUNDS. A proprietary fund that accounts for the goods and services pro-
vided as internal City services; includes equipment rental.
LEOFF. Law enforcement officers and firefighters retirement system.
LEVY RATE. The rate at which taxes, special assessments, or service charges are imposed. For
example, the real and personal property tax levy is the rate at which property is taxed per $1,000
assessed valuation.
LICENSES AND PERMITS. Licenses are required by municipalities (for regulatory purposes) for
selected trades, occupations, and other activities. Permits are issues to aid regulation of new business
activities.
MODIFIED ACCRUAL ACCOUNTING. Expenditures are accrued but revenues are accounted for
on a cash basis. This accounting technique is a combination of cash and accrual accounting, because
expenditures are immediately incurred as a liability while revenues are not recorded until they are
received or are "measurable" and "available for expenditure."
NON -DEPARTMENTAL. A designation assigned to budgets that provide for work performance or
purchase of goods that cross or transcend departmental lines.
OBJECT (OF EXPENDITURE). The term "line item" was previously used to describe this budget
level. It is the finest level of detail used to designate an item or service to be purchased or obtained
(postage, printing, etc.). The budget hierarchy is Fund, Department, Program, Object/Line Item.
PERS. Public Employees Retirement System.
P:Reports:01 Budgt:Depts: Glossary
PRELIMINARY BUDGET. The recommended and unapproved City budget submitted to the City
Council and public by November 1.
PROGRAM. The State's Budgeting, Accounting and Reporting System (BARS) requires that a uni-
form classification system be used by government entities. It is a level of detail used to classify
expenditures according to the type of function or activity they support, e.g., administration, treasury,
security of person and property, etc. The budget hierarchy is Fund, Department, Program Obj ect/Line
Item.
PROPRIETARY FUND. Accounts for operations that are financed and operating similar to business
enterprises. Such a fund is established as a self-supporting operation with revenues provided princi-
pally from fees, charges, or contracts for services.
REGULAR LEVY. The portion of the property tax that supports the General Fund.
RESERVE. Segregation of assets to provide for future use toward a specific purpose.
RESOURCES. The dollars available for appropriation, including estimated revenues, interfund
transfers, and in some cases, a beginning fund balance.
REVENUE. Income received by the City to support community programs or services. It includes such
items as taxes, fees, user charges, fines, forfeits, interest income, and miscellaneous revenue.
REVENUE BONDS. Long-term debt instruments. They are issued based on future anticipation of
specific revenue resources.
SPECIAL LEVY. Separate property tax levies authorized by the voters for specific purposes.
SPECIAL REVENUE FUND. Accounts for the proceeds of specific revenue sources that are legally
restricted to expenditures for specified purposes.
TAX BASE. The community's wealth available for various forms of City taxation. Commonly thought
of as the assessed value of the community.
TRUST AND AGENCY FUNDS. A fiduciary fund that accounts for funds the City holds as a trustee.
P:Reports: 0 lBudgt:Depts: Glossary
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