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2011 Final BudgetCity of Edmonds 2011 Budget Our mission is to provide a high quality of life for residents and businesses, and a legacy for future generations by preserving and enhancing our historic waterfront community Mike Cooper, Mayor City of Edmonds -- 121 Fifth Avenue North -- Edmonds, WA 98020 -- 425.775.2525 City of Edmonds 2011 Budget TABLE OF CONTENTS Prisoner Care.................................................95 Table of Contents...............................................i Dispatch ......................................................... 97 Mayor's Budget Message................................iii Drug Enforcement(104)................................99 Exhibits: Community Services 610 Exhibit 1: Expenditure Summary by Fund ......1 Expenditure Summary.................................103 Exhibit 2: Total Budget Rev/Exp ....................2 Economic Development 240 Exhibit 3: Total General Fund Revenue/Exp... 3 Expenditure Summary.................................105 Exhibit 4: General Fund Summary..................4 Development Services 620............................109 Exhibit 5: General Fund Expenses by Dept ..... 5 Planning ....................................................... III Exhibit 6: General Fund Forecast....................6 Building Services ......................................... 113 Exhibit 7: Property Tax New Construction .....7 Administration.............................................115 Exhibit 8: Employee Count by Department..... 8 Parks and Recreation 640 ............................119 Exhibit 9: Decision Package Requests ............9 Administration.............................................121 Legislative 110 Recreation & Cultural Services ...................123 Expenditure Summary...................................13 Discovery Programs....................................125 Mayor's Office 200.........................................17 Aquatics ....................................................... 127 Administration...............................................19 Athletics ....................................................... 129 Human Resources..........................................21 Day Camps..................................................131 CityClerk......................................................23 Fitness .......................................................... 133 City Attorney.................................................25 Gymnastics..................................................135 Employee Parking Permit (121) ....................27 Meadowdale Preschool ................................ 137 Sister City Commission (138) .......................29 Parks Maintenance ....................................... 139 Fire Pension (617)......................................... 31 Flower Program...........................................141 Municipal Court 230 Municipal Arts Acquisition (117)................143 Expenditure Summary...................................35 Memorial Street Tree (118) .........................147 Administrative Services 300 ..........................39 Edmonds Youth Scholarship (122)..............149 Administration...............................................41 Tourism Promotion/Arts (123) ....................151 Financial Services..........................................43 Gifts Catalog (127)......................................153 Fiber Optic Project........................................45 Cemetery Maintenance/Improvement (130)155 Information Services.....................................47 Parks Fund Trust(136)................................157 Non-Departmental.........................................49 Cemetery Maintenance Trust (137) .............159 Emergency Financial Reserve (006)..............51 Public Works 650..........................................161 LEOFF Medical Insurance Reserve (009).....53 Administration.............................................163 Public Safety Emergency Reserve (010) .......55 Engineering..................................................165 Hotel/Motel Tax(120)...................................57 Facilities Maintenance ................................. 167 LID Fund Control (211)................................59 Street(111)..................................................169 LID Guarantee (213).....................................61 Combined Utility (411)...............................171 LTGO Bond Fund(234)................................63 Storm Water .............................................. 173 Police410.........................................................67 Water........................................................175 Administration...............................................69 Sewer ........................................................ 177 Records Management .................................... 71 Treatment .................................................. 179 Investigation..................................................73 Equipment Rental (511) Patrol............................................................. 75 Expenditure Summary..............................181 Special Operations.........................................77 Operations ................................................. 182 K-9 Unit ......................................................... 79 Replacement.............................................183 Crime Prevention ........................................... 81 Fire Apparatus..........................................183 Youth Services..............................................83 Transportation Benefit District (631) ..........185 Training......................................................... 85 Capital Projects Ordinance Enforcement.................................87 Street Construction/Improvement (112) .....187 Traffic............................................................89 Multimodal Transportation (113) ................189 Property Management ................................... 91 Building Maintenance (116) ........................191 Reserves.........................................................93 REET 2 Parks Improvement (125) ..............193 Page i City of Edmonds 2011 Budget REET 2 Transportation (125)......................195 Fund Cross Reference Special Capital/Park Acquisition (126) .......197 006 Emergency Financial Reserve ................51 Special Projects(129)..................................199 009 LEOFF Medical Insurance Reserve ........ 53 Parks Construction(132).............................201 010 Public Safety Emergency Reserve .......... 55 Combined Utility Construction (412) ..........203 104 Drug Enforcement..................................99 Capital Improvement Reserve (414)............207 111 Street.....................................................169 2011 Capital Program.................................208 112 Street Construction/Improvement ......... 187 113 Multimodal Transportation ...................189 116 Building Maintenance ...........................191 117 Municipal Arts Acquisition ..................143 118 Memorial Street Tree ............................147 120 Hotel/Motel Tax.....................................57 121 Employee Parking Permit .......................27 122 Edmonds Youth Scholarship ................149 123 Tourism Promotion/Arts .......................151 125 REET 2 Parks Improvement .................193 125 REET 2 Transportation .........................195 126 Special Capital/Parks Acquisition ........197 127 Gifts Catalog.........................................153 129 Special Projects Fund ...........................199 130 Cemetery Maintenance/Improvement ... 155 132 Parks Construction................................201 136 Parks Trust............................................157 137 Cemetery Maintenance Trust................159 138 Sister City Commission ..........................29 211 LID Fund Control...................................59 213 LID Guarantee........................................61 234 LTGO Bond Fund...................................63 411 Combined Utility Fund .........................171 412 Combined Utility Construction.............203 414 Capital Improvement Reserve ..............207 511 Equipment Rental.................................181 617 Fire Pension............................................31 631 Transportation Benefit District .............185 Page ii City of Edmonds 2011 Budget October 5, 2010 Council President Bernheim, City Council members and residents of Edmonds; When I took the oath of office on July 23 I made a commitment to the people of Edmonds that I would deliver a budget that is balanced, that reflects proactive belt tightening and is focused on continuing to deliver the high quality of service that our residents deserve. It is a privilege for me to bring you a budget this evening that preserves programs and jobs. A Look Back Our nation is facing challenging economic times and local governments all across the region are making difficult decisions, making drastic cuts to services, and laying off hundreds of dedicated public employees. I feel fortunate as your mayor that the city council and mayor preceding me have exercised fiscal restraint since 1999, when the voters passed an initiative limiting revenue for local government. Responsible choices achieve results that keep us ahead! Since 2000 Edmonds has reduced employees, eliminated jobs, cut travel, and as recently as 2009 employees took 9 furlough days which saved the general fund $430,000 and our city management team had their wages frozen. In addition, we contracted the fire department to Fire District #1 saving $1.8 million each year. In the last decade, Edmonds has eliminated two dozen jobs including 4 positions in finance, 4 police support personnel, and 1.5 positions in Human Resources. We also eliminated the Economic Development Director. In addition to these cuts, the council made decisions to modestly increase taxes and fees as well as creating a Transportation Benefit District. Page iii City of Edmonds 2011 Budget Today's Challenge As we approach 2011 our city is at a crossroads. The budget I bring you tonight was balanced carefully, but not without thinking outside of the box. The county has projected our assessed property value will decrease by 7.3% and our sales tax continues to be flat. For us to provide the community with the services they deserve I am recommending we transfer the needed contributions for fire hydrant maintenance from the Public Safety Reserve Fund, which is the fund holding the proceeds from the Fire District #1 transaction. This is a logical transfer given that fire hydrants are a public safety requirement. I am also recommending that we suspend the general fund contribution to the vehicle replacement fund (511 B fund) during 2011. We are in a position to make all of the 2011 expenditures from the fund including police cars and computers for the police vehicles and still have a fund balance of $3.8 million, at the end of 2011_ In this economic climate and given the health of this fund, this just makes sense. Making these changes, we still preserve our reserves at a healthy balance to end 2011; with $1.08 million in the Public Safety Reserve Fund, $1.9 million in Emergency Reserve, and $2.6 million ending cash balance in the General Fund. The increase in ending cash will be a critical factor in hedging against the potential loss of $500,000 annually from voter passed initiatives. As council is aware the burden on our staff from public records requests continues to escalate. In 2010 our Clerks office was required to spend $10,000 on temporary employees. I am recommending we fill a vacant position in the Clerk's office solely dedicated to processing public records requests. The state legislature recently gave local government the ability to respond to public records through the use of electronic media. Having this employee in place will enable us to begin processing requests more efficiently by using the latest available technology. Planning For Tomorrow While I have delivered a delicately balanced budget this year, it is important to note that in order to sustain our current level of service into the future our city needs additional revenue. We have a legacy of proactive decisions that keep us out of economic disaster. If we are to continue our commitment to public safety, our flower program, senior center, swimming pool, and first class recreation program; we must act now in preparation for the foreseeable economic needs. The first and most important step to achieve needed revenue is for all of us to make a commitment to economic development. Having a vibrant economy will increase sales tax and reduce the tax burden on home owners. The past couple of years have brought us some success stories attracting a new festival and numerous new businesses. Integration of cultural arts has been a key component of our Page iv City of Edmonds 2011 Budget economic development effort. The First Edmonds International Film Festival being held later this month is an example of our efforts. Recent new businesses like American Brewing Company, Bill the Butcher, Saetia, and Hamburger Harry's are examples of how our business recruitment efforts have paid off to date. We need to continue these efforts downtown in addition to focusing on the Highway 99 corridor, and neighborhood commercial areas of Five Corners and Westgate In 2009 council and the community were warned that if new revenue was not generated by 2012 then drastic reductions in service would be needed. While the council chose not to move a measure to the voters for approval last year it is critical that a decision be made in time to collect new revenue during 2013. That 2009 warning is as true today as it was then. While a voter approved operating levy is one solution, I would recommend that council place every possible revenue source on.the table for consideration. We simply must look for ways to limit the property tax burden. For example, our bond counsel has advised us that we can save roughly $62,000 by refinancing some of our bonds, which I am recommending we do. As we look to 2011 and beyond it is important for us to not lose sight of the community's expectations and priorities; public safety, flowers, arts and cultural programs, Yost Pool, the senior center, recreation programs and well maintained parks, safely maintained streets and walkways, and above all a commitment to economic development. It is my honor to present to you my first budget as your mayor. I want to thank all of the council members and residents who made suggestions through e-mails and responded to the customer satisfaction survey. I would especially like to thank our dedicated staff who worked long hours to assist in building this budget. City staff and I look forward to being available to answer questions and participate in your budget discussions. Page v City of Edmonds 2011 Budget This page is intentionally left blank. City of Edmonds 2011 Budget EXHIBIT 1: EXPENDITURE SUMMARY BY FUND FUND # FUND DESCRIPTION 2009 ACTUALS 2010 BUDGET 2010 ESTIMATE 2011 BUDGET $$ CHANGE 11 -10 Est. % CHANGE 11 -10 Est. 001 GENERAL FUND 32,953,092 34,545,964 33,875,296 32,320,897 (1,554,399) -4.6% 009 LEOFF-MEDICAL INS. RESERVE 424,630 465,161 452,960 481,500 28,540 6.3% 010 PUBLIC SAFETY EMERGENCY RESERVE - - - - 0.0% 104 DRUG ENFORCEMENT FUND 63,036 74,115 72,713 80,233 7,520 10.3% 111 STREETFUND 1,352,123 1,537,232 1,430,153 1,426,942 (3,211) -0.2% 112 COMBINED STREETCONST/IMPROVE 2,086,513 2,332,560 534,851 1,369,795 834,944 156.1% 113 MULTIMODAL TRANSPORTATION FD. 761,670 3,000,000 25,000 1,025,000 1,000,000 4000.0% 116 BUILDING MAINTENANCE 230,811 205,200 429,000 95,000 (334,000) -77.9% 117 MUNICIPAL ARTS ACQUIS. FUND 55,958 110,425 75,650 109,050 33,400 44.2% 118 MEMORIAL STREET TREE - - - - - 0.0% 120 HOTEL/MOTEL TAX REVENUE FUND 52,703 77,883 79,775 105,750 25,975 32.6% 121 EMPLOYEE PARKING PERMIT FUND 23,733 26,086 26,086 26,086 - 0.0% 122 YOUTH SCHOLARSHIP FUND 4,414 3,400 4,307 4,000 (307) -7.1 % 123 TOURISM PROMOTIONAL FUND/ARTS 16,094 22,100 19,000 21,000 2,000 10.5% 125 REAL ESTATE EXCISE TAX 2 2,984,672 1,190,000 2,020,500 623,000 (1,397,500) -69.2% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 992,011 956,796 700,596 699,582 (1,014) -0.1 % 127 GIFTS CATALOG FUND 30,851 750 11,271 6,300 (4,971) -44.1% 129 SPECIAL PROJECTS FUND 110,255 - 18,000 224,962 206,962 1149.8% 130 CEMETERY MAINTENANCE/IMPROVEMT 128,877 151,289 150,247 148,179 (2,068) -1.4% 132 PARKS CONSTRUCTION FUND 18,130 1,784,000 3,313 1,735,500 1,732,187 52284.5% 136 PARKS TRUST FUND 58,480 - 33,109 - (33,109) -100.0% 137 CEMETERY MAINTENANCE TRUST FD - - - - - 0.0% 138 SISTER CITY COMMISSION 16,696 21,000 5,064 4,900 (164) -3.2% 211 L.I.D. FUND CONTROL 105,961 55,300 87,184 - (87,184) -100.0% 234 LIMITED TAX G.O. BOND FUND, 442,598 452,160 452,160 465,973 13,813 3.1% 411 COMBINED UTILITY OPERATION 13,890,240 15,301,171 16,819,290 15,139,354 (1,679,936) -10.0% 412 COMBINED UTILITYCONST/IMPROVE 4,764,097 6,823,600 3,291,714 10,300,000 7,008,286 212.9% 414 CAPITAL IMPROVEMENTS RESERVE 905,981 571,412 2,422,382 836,035 (1,586,347) -65.5% 511 EQUIPMENT RENTAL FUND 1,359,832 1,603,744 2,094,850 1,184,702 (910,148) -43.4% 617 FIREMEN'S PENSION FUND 104,523 125,048 114,027 132,250 18,223 16.0% 631 TRANSPORTATION BENEFIT DISTRICT 120,879 580,000 600,000 20,000 3.4% 64,058,858 71,436,396 65,828,498 69,165,990 3,337,492 4.7% City of Edmonds 2011 Budget EXHIBIT 2: TOTAL BUDGET REVENUES, EXPENDITURES & FUND BALANCE Fines and Forfeitures 1% Charges for Service 27% 2011 Revenue Budget Misc Revenues 16% hitergovt'l Revenue 12% Taxes 41% Licenses and Permits 3% 2011 Expenditure Budget Debfl'ransfers Capital 5% 4% Outlays 17% r Intergovt'l 21% Salaries _24% Benefits 9% Supplies 5% Services 15% 2009 ACTUALS 2010 BUDGET 2010 YE ESTIMATE 2011 BUDGET % CHANGE 11-10 Est. Beginning Fund Balance Revenues: Taxes Licenses and Permits Intergovernmental Revenue Charges for Service Fines and Forfeitures Miscellaneous Revenues $26,385,252 $17,473,124 $22,752,532 $22,985,179 1.0% $26,154,359 1,502,284 7,954,200 15,848,169 675,186 8,291,942 $27,419,774 2,135,604 8,637,373 15,398,480 640,300 16,245,007 $26,424,861 1,496,349 5,878,761 $26,917,071 1,510,329 7,953,285 1.9% 0.9% 35.3% 3.5% 8.0% -27.7% 17,068,765 617,500 14,574,909 17,668,362 667,100 10,544,598 Total Revenues $60,426,140 $70,476,538 $66,061,145 $65,260,745 -1.2% Expenditures Salaries Benefits Supplies Services Intergovernmental Capital Outlay Debt Service Transfers 21,015,975 7,375,704 3,357,931 9,634,634 7,424,743 8,558,112 3,818,821 2,872,939 17,067,786 6,950,881 3,948,459 10,126,352 15,109,352 11,562,991 3,812,543 2,858,032 16,064,894 6,588,523 3,239,502 16,556,334 6,426,006 3,605,030 3.1% -2.5% 11.3% 21.6% -25.7% 104.4% 0.6% -12.3% 8,280,177 10,071,159 14,234,733 11,951,610 3,763,310 2,557,808 19,152,622 5,845,903 3,739,335 2,917,542 Total Expenditures $64,058,859 $71,436,396 $65,828,498 $69,165,990 5.1% Ending Fund Balance $22,752,532 $16,513,266 $22,985,179 $19,079,934 -17.0% City of Edmonds 2011 Budget EXHIBIT 3: TOTAL GENERAL FUND BUDGET REVENUES, EXPENDITURES & FUND BALANCE 2011 Revenue Budget Fines & Charges for Forfeitures Intergovt'. Revenue 3% License Permi 5% Misc R Pvenues 1% Taxes 78% Intergovt'l 27% Ser I 2011 Expenditure Budget Debt Service 4%. 14% Salaries 40% 2009 ACTUALS 2010 BUDGET 2010 YE ESTIMATE 2011 BUDGET % CHANGE 11-10 Est. Beginning Fund Balance Revenues: Taxes Licenses and Permits Intergovernmental Revenue Charges for Service Fines and Forfeitures $1,497,860 $1,273,265 $2,167,156 $2,815,314 -58.9% $25,042,167 1,471,629 2,208,056 3,626,163 674,634 531,890 $25,856,244 2,107,204 $25,149,861 $25,442,071 1,484,829 837,256 3,637,480 667,100 443,537 1.2% 1.1% -21.1% -12.4% 8.2% 1 -78.6% 1,469,349 1,135,254 4,555,253 640,300 1 2,288,633 1,061,133 4,152,040 616,500 1 2,074,571 Miscellaneous Revenues Total Revenues $33,554,539 $36,582,888 $34,523,454 $32,512,273 -5.8% Expenditures Salaries Benefits Supplies Services Intergovernmental Capital Outlay Debt Service Transfers 17,751,626 5,464,536 515,933 3,667,983 1,809,147 41,643 1,672,804 1 2,029,419 13,394,202 5,007,796 584,366 3,627,566 12,511,542 12,813,121 4,408,629 531,004 3,644,274 8,825,569 0 1,452,128 1 646,172 2.4% -6.3% 1.5% 3.5% -13.2% N/A 2.0% 1 -37.0% 4,703,440 523,219 3,521,588 9,563,594 30,000 1,423,951 914,489 10,165,688 0 1,423,951 1,025,868 Total Expenditures 1 $32,953,091 $34,545,964 $33,875,296 1 $32,320,897 -4.6% Ending Fund Balance r $2,167,156 1 $3,310,189 1 $2,815,314 1 $3,006,691 6.8% (1) Contains a 2009 adjustment of $68K to allow cash balance to tie with CAFR Balance Sheet working capital. City of Edmonds 2011 Budget REVENUES: EXHIBIT 4: 2011 GENERAL FUND SUMMARY Revenue 2009 2010 2010 2011 Change % Change Category Actuals Budget YE Est. Budget 11-10 Budget 11-10 Budget Total Taxes 25,042,167 25,856,244 25,149,861 25,442,071 (414,172) -1.6% Total Licenses & Permits 1,471,629 2,107,204 1,469,349 1,484,829 (622,375) -29.5% Total Intergodt Revenue 2,208,055 1,135,254 1,061,133 837,256 (297,999) -26.2% Total Charges For Services 3,626,163 4,555,253 4,152,040 3,637,480 (917,773) -20.1% Total Fines and Forfeits 674,634 640,300 616,500 667,100 26,800 4.2% Total Miscellaneous Revenue 428,154 416,312 355,705 339,073 (1,845,095) -84.5% Total Transfers 103,737 1,872,321 1,718,866 104,464 256,650 245.7% 33,554,539 36,582,888 34,523,454 32,512,273 (3,813,964) -10.4% EXPENSES: 2009 2010 2010 2011 Change % Change Department Actuals Budget Estimate Budget 11-10 Budget 11-10 Budget City Council 269,246 309,745 315,575 316,996 7,751 2.5% Office of Mayor 244,406 271,102 253,461 270,821 (281) -0.1% Human Resources 263,763 299,755 279,253 339,161 (10,594) -3.5% Municipal Court 724,023 781,567 625,995 750,001 (46,242) -5.9% Economic Development 7,461 79,700 74,900 77,100 (18,400) -23.1% City Clerk 470,052 524,619 510,317 582,667 58,048 11.1% Fiber Optic Project 169,883 113,600 53,770 25,700 (87,900) -77.4% Information Services 464,183 633,959 544,343 584,923 (53,409) -8.4% Finance 632,106 636,762 555,799 617,494 (19,268) -3.0% City Attorney 556,410 501,033 525,178 509,000 95,967 19.2% Non -Departmental 5,029,595 12,051,215 12,944,567 10,764,672 (1,435,543) -11.9% Police 8,808,722 9,662,319 9,049,865 8,839,255 (791,229) -8.2% Fire Services 7,627,727 0 0 0 0 0.0% Community Services 358,364 326,699 403,199 326,714 14 0.0% Development Services 1,690,286 2,010,412 1,625,808 1,941,467 (68,945) -3.4% Parks & Recreation 3,036,037 3,449,470 3,313,505 3,405,225 (50,442) -1.5% Public Works 297,474 324,112 303,657 309,932 (14,180) -4.4% Facilities Maintenance 1,299,004 1,402,103 1,378,858 1,434,735 7,632 0.5% Engineering 1,004,351 1,167,790 1,117,242 1,225,034 57,244 4.9% Totals 32,953,092 34,545,962 33,875,292 32,320,897 (2,369,776) -6.9% Suplus (Deficit) $ 601,447 $ 2,036,926 $ 648,162 $ 191,376 4 City of Edmonds 2011 Budget EXHIBIT 5: GENERAL FUND EXPENSES BY CATEGORY/DEPARTMENT Facilities Maintenance Public Works 4% 5% Parks & Recreation 11% Development Services 6% 0% Police 27% General Government (1) 44% )urt 2% (1) General Government includes City Council, Office of the Mayor, Human Resouces, Economic Development, City Clerk, Information Services, Fiber Project, Finance, City Attorney and Non Departmental Department 2009 Actuals 2010 Budget 2010 Estimate 2011 Budget $$ Change 11-10 Budget % Change 11-10 City Council $ 269,246 $ 309,745 $ 315,575 $ 316,996 $ 7,251 2.3% Office of Mayor 244,406 271,102 253,461 270,821 (281) -0.1% Human Resources 263,763 299,755 279,253 339,161 39,406 13.1% Municipal Court 724,023 781,567 625,995 750,001 (31,566) -4.0% Economic Development 7,461 79,700 74,900 77,100 (2,600) -3.3% City Clerk 470,052 524,619 510,317 582,667 58,048 11.1% Fiber Optic Project 169,883 113,600 53,770 25,700 (87,900) -77.4% Information Services 464,183 633,959 544,343 584,923 (49,036) -7.7% Finance 632,106 636,762 555,799 617,494 (19,268) -3.0% City Attorney 556,410 501,033 525,178 509,000 7,967 1.4% Non -Departmental 5,029,595 12,051,215 12,944,567 10,764,672 (1,286,543) -10.7% Police 8,808,722 9,662,319 9,049,865 8,839,255 (823,064) -8.5% Fire Services 7,627,727 - - - - 0.0% Community Services 358,364 326,699 403,199 326,714 15 0.0% Development Services 1,690,286 2,010,412 1,625,808 1,941,467 (68,945) -3.4% Parks & Recreation 3,036,037 3,449,470 3,313,505 3,405,225 (44,245) -1.3% Public Works 297,474 324,112 303,657 309,932 (14,180) -4.4% Facilities Maintenance 1,299,004 1,402,103 1,378,858 1,434,735 32,632 2.3% Engineering 1,004,351 1,167,790 1,117,242 1,225,034 57,244 4.9% Totals $ 32,953,092 $ 34,545,962 $ 33,875,292 $ 32,320,897 $ (2,225,065) -6.4% City of Edmonds 2011 Budget EXHIBIT 6: GENERAL FUND FORECAST Executive Summary - Current Forecast Changes in Cash (Working Capital) 31-Ian-11 (Sty ofFd=nds: Strategic Outlook lung tutu 2111n 2utn 21111 2n12 2n1Z 2nld lutS 21116 REVENUE Beginning Cash (Working CapitaltBalance Actuals Budget Actuals as of 07/31/2010 YE Est. Budget Outlook Outlook Outlook Outlook Outlook 1,497,860 1,273,265 2,167,156 2,167,156 2,815,313 2,999,036 2,376,001 1,104,001 (842,158) (3,315,644) Property Tax 13,828,901 14,147,084 7,130,568 13,688,970 13,609,482 13,606,175 13,678,091 13,824,862 14,011,433 14,200,858 Retail Sales Tax 4,414,874 5,519,949 2,499,204 4,371,203 4,524,195 4,614,679 4,706,972 4,801,112 4,897,134 4,995,077 Other Sales & Use Tax 543,731 665,901 308,712 543,731 546,797 552,431 558,126 563,880 569,696 575,573 UtihtyTax 5,953,028 5,225,311 3,575,502 6,239,500 6,441,962 6,506,382 6,571,445 6,637,160 6,703,531 6,770,567 Other Taxes 301,633 297,500 158,343 306,457 311,982 317,611 323,347 329,191 335,146 341,213 Licenses/Pennits/Franchise 1,023,017 1,418,213 966,948 1,026,223 1,037,813 1,048,125 1,058,539 1,069,057 1,079,681 1,090,411 ConstructionPerrllits 448,612 688,991 259,566 443,125 447,016 450,946 454,916 458,925 462,974 467,064 Grants 133,425 4,644 191,178 210,476 4,410 - - - - - State Revenues 725,888 752,426 369,435 744,079 746,803 743,678 748,310 752,974 757,670 762,399 hnergodtService Charges 1,348,743 378,184 86,871 106,578 86,043 88,194 90,399 92,659 94,975 97,349 hnerfund Service Charges 1,318,773 980,469 288,536 1,355,059 1,388,935 1,395,880 1,402,860 1,409,874 1,416,923 1,424,008 Chgs. for Goods & Services 2,307,390 3,574,784 2,067,711 2,796,981 2,248,545 2,290,096 2,333,026 2,377,351 2,423,091 2,470,264 Fines & Forfeits 674,633 640,300 322,087 616,500 667,100 681,924 697,082 712,580 728,428 744,632 Misc Revenues 531,890 2,289,133 2,461,896 2,074,571 443,537 428,110 437,914 447,954 458238 468,770 Annual Revenue 33,554,538 36,582,889 20,686,557 34,523,453 32,504,620 32,724,231 33,061,026 33,477,580 33,938%0 34,408,187 Annual Revenue Growth 2.9"% -5.8% 0.7% 1.0% 1.3% 1.4"% 1.4"% Total Revenue 1 35,052,399 1 37,856,154 1 22,853,713 1 36,690,609 1 35,319,932 1 35,723,267 1 35,437,027 1 34,581,5811 33,096,762 31,092,542 lung 2n1n 2nin Zulu lull 2ni2 2ni1 2nid 2n15 2016 Actuals as of Expenses by Function Actuals Budget 07/31/2010 YE Est. Budget Outlook Outlook Outlook Outlook Outlook Salaries and Wages 17,751,626 13,394,202 7,125,481 12,512,516 12,780,632 13,042,086 13,300,520 13,564,063 13,832,819 14,106,892 Benefits (1> 5,464,536 5,007,796 3,053,567 3,820,912 4,278,924 4,631,271 4,949,805 5,295,427 5,670,753 6,078,660 Supplies 515,933 584,366 336,944 459,611 580,297 704,059 721,661 739,702 758,195 777,150 Services 1'l 3,457,821 3,627,566 2,212,896 4,428,675 3,698,284 3,182,262 3,295,460 3,414,691 3,540,416 3,673,138 Intergovt 2,019,310 8,297,405 5,956,701 8,182,278 8,332,916 8,827,516 9,072,242 9,324,289 9,583,898 9,851,323 Capital 41,643 30,000 - - - - - - - - Debt Service 1,672,804 1,423,951 243,202 1,423,749 1,452,284 1,445,917 1,446,883 1,475,935 1,382,617 1,404,463 Transfers 1,239,320 1,266,189 1,157,572 2,278,337 809,778 1,116,676 1,139,042 1,192,034 1,215,670 1,239,970 Interfimd 790,099 914,489 353,690 769,218 387,782 397,477 407,413 417,599 428,039 438,740 Total Expenses 32,953,091 34,545,964 20,440,053 33,875,296 32,320,897 33,347,266 34,333,026 35,423,740 36,412,406 37,570,335 Expense Growth 2.8% -4.6% 3.2% 3.0% 3.2% 2.8% 3.2% Current Resources 33,554,538 36,582,889 20,686,557 34,523,453 32,504,620 32,724,231 33,061,026 33,477,580 33,938,920 34,408,187 Total Expenses 32,953,091 34,545,964 20,440,053 33,875,296 32,320,897 33,347,266 34,333,026 35,423,740 36,412,406 37,570,335 Annual Balance 601,447 2,036,925 246,504 648,157 183,723 (623,034) (1,272,000) (1,946,160) (2,473,486) (3,162,149) Ending Cash (Working Capital) Balance (2) 2,167,156 3,310,190 2,413,660 2,815,313 2,999,036 2,376,001 1,104,001 842,158 3,315,644) (6-477,793 Target Ending Cash (Working Capital) Balance 1' 2,746,091 2,878,830 NA 2,822,941 2,693,408 2,778,939 2,861,085 2,951,978 3,034,367 3,130,861 m City of Edmonds 2011 Budget EXHIBIT 7. PROPERTY TAX NEW CONSTRUCTION $105,000,000 1.6% 1.3% 1.3% 1.4% $100,000,000 1% 1.2% $95,000,000 $90,000,000 0.8`No 0.6% $85,000,000 0.3% — - — 0.4% $80,000,000 — 0.2% $75,000,000 0.0% 2007 2008 2009 2010 2011 Year Total Assessed Value A New Construction Assessment %New Construction to AV 2011 6,436,673,659 18,004,460 0.3% 2010 6,955,482,717 18,563,567 0.3% 2009 7,709,209,490 84,951,003 1.1% 2008 7,615,549,203 100,431,9601 1.3% 2007 6,612,373,915 87,213,448 1.3% 7 City of Edmonds 2011 Budget EXHIBIT 8: EMPLOYEE COUNT BY DEPARTMENT Mayor/City Clerk Economic Development Human Resources Court Administrative Services Finance Information Services Police Fire Community Services Development Services Parks Public Works Admin/Facilities Engineering Streets/Storm Water/Sewer/Treatment Plant Equipment Rental 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 6. 0.0 2.0 7.0 2.0 10 3.0 66 0.0 2.0 16. 22.9 13.5 1 LO 15.0 34.5 3.0 Department 2009 Actuals 2010 Actuals 2011 Budget City Council 0.5 0.5 0.0 Mayor/City Clerk 6.0 6.0 6.0 Economic Development 0.0 0.0 0.0 Human Resources 2.0 2.0 2.0 Court 8.5 8.5 7.0 Administrative Services 1.0 2.0 2.0 Finance 5.0 4.0 4.0 Information Services 3.0 3.0 3.0 Police 69.0 69.0 66.0 Fire 54.0 0.0 0.0 Community Services 2.0 2.0 2.0 Development Services 16.1 16.1 16.0 Parks 22.9 22.9 22.9 Public Works Admin/Facilities 13.5 13.5 13.5 Engineering 11.0 11.0 11.0 Streets/Storm 15.0 15.0 15.0 Water/Sewer/Treatment Plant 34.5 34.5 34.5 Equipment Rental 4.0 3.0 3.0 GRAND TOTAL 268.0 213.0 207.9 8 City of Edmonds 2011 Budget EXHIBIT 9: DECISION PACKAGE REQUESTS Fund General Street Combined Utility Combined Utility Construction Decision Package Duration 2011 Exp 001 111 411 412 Police Department (2) Bullet Proof Vest Replacement One Time $ 25,130 25,130 Economic Development Economic Development Strategic Plan One Time 100,000 100,000 Administrative Services/Public Works GIS Analyst Ongoing 87,450 4,373 83,077 Public Works Capital Facilities Charge for Utilities One Time 25,000 25,000 City Energy Plan One Time 25,000 25,000 WSDOT Road Condition Survey Biennial 25,0001 25,000 Stormwater Maintenance Worker l Ongoing 62,000 62,000 Stormwater Engineering Technician Ongoing 92,080 92,080 Municipal Court Generator access for courtroom and office One Time 7,825 7,825 Probation Monitoring Program One Time 6,850 6,850 Parks and Recreation Parks 21"Honda Mower One Time 1,200 1,200 Rental Toilets Ongoing 5,000 5,000 Grand Total $ 462,535 $ 175,378 $ 25,000 $ 145,077 $ 117,080 City of Edmonds 2011 Budget This page is intentionally left blank. 10 City of Edmonds 2011 Budget Fund: General a Fund #: 001 Department: City Council Department #: 110 Cost Center Total Department Cost Center #: 511.100 & 550.100 11 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: City Council Department #: 110 Cost Center Total Department Cost Center #: 511.100 & 550.100 Mission Statement The City Council establishes City Policies, sets forth the powers vested in Legislative Bodies, represents the City on Boards and Commissions, attends Council meetings and Legislative briefings, represents the City to other organizations and performs ceremonial duties. Purpose The City Council is the legislative body that establishes City policy. The Council's legislative authority is established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of non -charter code cities. The City Council's time commitment ranges from 25-to-32 hours per week for packet review and attending Council and post -Council meetings to review meeting actions. During the budget process, the time commitment is extensive and meetings are often held on Saturdays or weeknights. 2011 Budget Changes None. 12 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: City Council Department #: 110 Cost Center Total Department Cost Center #: 511.100 & 550.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 98,422 114,462 114,462 114,743 281 0.2% Overtime 6,601 5,590 6,892 5,590 0 0.0% Benefits 95,161 99,743 99,743 105,563 5,820 5.8% Supplies 2,275 1,000 1,570 1,000 0 0.0% Professional Svc 55,682 56,000 62,364 60,000 4,000 7.1% Communications 0 0 44 100 100 NA Travel 477 2,500 1,500 1,500 (1,000) -40.0% Repairs/Maintenance 268 1,500 1,500 1,500 0 0.0% Miscellaneous 1,003 3,950 2,500 2,000 (1,950) -49.4% Council Contingency Miscellaneous 9,357 25,000 25,000 25,000 0 0.0% 269,246 309,745 315,575 316,996 7,251 2.3% 13 City of Edmonds 2011 Budget This page is intentionally left blank. 14 City of Edmonds 2011 Budget Fund: General L-L Fund #: 001 Department: Mayor Department #: 200 Cost Center Total Department Cost Center #: n/a g 15 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: Various Cost Center Total Department Cost Center #: Various Mission Statement To administer City business in an efficient, economical, ethical, and legal manner. To represent and protect the City's interests at all governmental and jurisdictional levels. To lead and support all efforts to enhance the quality of life for Edmonds citizens. Purpose The Mayor acts as full-time Chief Executive Officer and Chief Operating Officer. The Mayor's Office encompasses the Mayor and an executive assistant along with the Human Resources Division, City Clerk, and the City Attorney. 16 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: Various Cost Center Total Department Cost Center #: Various 2009 2010 2010 2011 SS Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries And Wages 599,270 665,204 625,399 683,299 18,095 2.7% Overtime 0 410 0 0 (410) -100.0% Benefits 179,080 199,089 187,641 228,913 29,824 15.0% Supplies 14,804 19,516 18,282 19,260 (256) -1.3% Small Equipment 0 100 100 100 0 0.0% Professional Services 601,660 550,883 581,899 608,350 57,467 10.4% Communications 45,743 60,450 61,046 60,950 500 0.8% Travel 989 4,080 2,291 4,000 (80) -2.0% Advertising 30,003 30,420 30,420 30,420 0 0.0% Rental/Lease 26,731 27,310 27,138 27,310 0 0.0% Repairs & Maintenance 20,988 14,137 14,341 14,137 0 0.0% Miscellaneous 15,365 24,910 19,654 24,910 0 0.0% 1,534,633 1,596,509 1,568,211 1,701,649 105,140 6.6% 17 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: 210 Cost Center Administration Cost Center #: 513.100 Function The Mayor of Edmonds serves as both the Chief Executive Officer (CEO) and the Chief Operations Officer (COO) of the City. In most cities with a strong mayor form of government, an assistant City Administrator is designated the COO. Because Edmonds does not have this position, the Mayor manages the City's day-to-day business and supervises the City's daily operations as carried out by the department directors. In addition, the Mayor works with and supports the City Council in its role as a legislative and policy -setting body, works in a responsive and collaborative manner with citizens to address their needs and concerns, interacts with the business community to foster economic development, and supports and empowers various community organizations that enrich the quality of life in Edmonds. The Mayor also represents the City and protects its interests in county, regional, state, and national arenas. Finally, the Mayor provides a ceremonial presence at activities within the city and throughout the Puget Sound area. Budget Narrative The Salary and Benefit budget includes the Mayor and one Executive Assistant. The Mayor's salary is determined by the Commission on Compensation of Elected Officials. The supplies budget includes letterhead, envelopes, stationery, forms, printer and fax cartridges, boards and commissions plaques. The professional services budget covers framing of employee retirement posters, and printing services. The communications and travel budget includes the Mayor's cell phone charges, and mileage/parking/meals reimbursement for City -related meetings. The rental/lease budget covers 1/3 maintenance of the cost for copier shared with Human Resources and Community Services departments. The miscellaneous budget covers costs for special meetings and events, publications, subscriptions, fees, dues, etc. 2011 Budget Changes None. 18 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: 210 Cost Center Administration Cost Center #: 513.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 184,596 205,650 192,210 194,527 (11,123) -5.4% Benefits 51,319 53,352 53,352 64,194 10,842 20.3% Supplies 1,592 3,000 1,766 3,000 0 0.0% Professional Svc 576 1,100 471 1,100 0 0.0% Communication 1,290 1,400 1,996 1,400 0 0.0% Travel 815 1,500 791 1,500 0 0.0% Rental/Lease 1,806 1,500 1,328 1,500 0 0.0% Repair/Maintenance 584 100 304 100 0 0.0% Miscellaneous 1,828 3,500 1,244 3,500 0 0.0% 244,406 271,102 253,461 270,821 (281) -0.1% 19 City of Edmonds 2011 Budget Fund: General ax Fund #: 001 Department: Mayor Department #: 220 Cost Center Human Resources Cost Center #: 516.100 & 210 Function Plan, organize, control, direct, and provide all human resource services to all City Departments, including recruitment, testing, job classification, compensation administration, administration of all benefit programs, training, employee relations, policy development, program development, Disability Board, Civil Service, and employee records. Budget Narrative The Salary and Benefit budget includes the Human Resources (HR) Director and an HR Analyst. The small equipment budget covers incidental purchases related to the ID Badge machine. The professional services budget includes MEBT II costs, hearing tests, non -Civil Service fitness for duty evaluations, drug testing, flu shots, City-wide training, and background investigations for all Parks and Recreation summer seasonal employees as well as other key employees throughout the city, and flex plan monthly fees. The travel budget funds Human Resources training and travel. The advertising budget funds the cost of advertising for vacant positions through a variety of vendors (newspapers, online, associations, and Craig's List). The rental/lease budget covers 1/3 maintenance of the cost for copier shared with the Mayor's Office and the Community Services department. The miscellaneous budget covers employee awards, safety and wellness, disaster supplies, tuition reimbursement and membership expenses. CIVIL SERVICE The professional services budget covers testing contractor costs and physical/psychological exams for entry level, lateral level and promotional Police opportunities. The miscellaneous budget covers costs associated with Civil Service and testing of prospective Police staff. 2011 Budget Changes None. 20 City of Edmonds 2011 Budget Fund: General mx , Fund #: 001 Department: Mayor Department #: 220 Cost Center Human Resources Cost Center #: 516.100 & 210 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Personnel Salaries 160,619 184,335 168,693 171,223 (13,112) -7.1% Benefits 50,260 57,154 52,295 59,928 2,774 4.9% Supplies 2,452 2,756 2,756 2,500 (256) -9.3% Small Equipment 0 100 100 100 0 0.0% Professional Svc 8,817 14,500 14,500 64,000 49,500 341.4% Communications 623 0 0 500 500 NA Travel 0 500 500 500 0 0.0% Advertising 7,614 10,000 10,000 10,000 0 0.0% Rental/Lease 1,806 2,000 2,000 2,000 0 0.0% Repair/Maintenance 9,422 6,000 6,000 6,000 0 0.0% Miscellaneous 10,083 12,230 12,230 12,230 0 0.0% 251,696 289,575 269,074 328,981 39,406 13.6% Civil Service Professional Svc 11,193 10,000 10,000 10,000 0 0.0% Travel 174 0 0 0 N/A N/A Miscellaneous 700 180 180 180 0 0.0% 12,067 10,180 10,180 10,180 0 0.0% 21 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: 250 Cost Center City Clerk Cost Center #: 514.300 Function The City Clerk's office maintains and tracks all official city records, fulfills all legal requirements of recording, posting, publicizing and filing documents and administers all ordinances and resolutions. The office schedules and coordinates City Council weekly agendas, packet, and minute preparation. The office also issues all business and specialty licensing and parking permits; provides access to public records; and provides switchboard/receptionist services, citywide mail/postage services, photocopy services, and purchasing services. Budget Narrative The Salary and Benefit budget includes the City Clerk, Deputy City Clerk, Accounting Assistant, and a Senior Office Assistant. Supplies: RCW & WAC updates; printing; minute books; audio/video tapes; paper; Council meeting notice signs; and general. Professional services: City Code codification services; minute -taking services; microfilming of essential records; and destruction of records/shredding services; emergency temporary help. Communications: Citywide postage; misc. requests. Travel: Mileage/meals/lodging for WMCA Conference (City Clerk); certification/training seminars (Deputy Clerk); and other mileage/meals for City Clerk staff. Advertising: Publishing display ads of Council and Planning Board agendas; and publish required legal ads of Council notices and ordinances. Rental/lease: Citywide mailing equipment and copier. Repair/maintenance: Annual maintenance fees for Clerk's Index, Eden business licensing, and Agenda Quick software; City Code on MRSC website; repair of office equipment. Miscellaneous: County Auditor recording fees; professional organization membership fees; and training/conference registration fees for all staff. 2011 Budget Changes The City Clerk's office will be filling a vacant position (1.0 FTE) to address the increase in public records requests. 22 City of Edmonds 2011 Budget Fund: General LL WMCost Fund #: 001 Department: Mayor Department #: 250 Cost Center City Clerk Center #: 514.300 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries And Wages 254,055 275,219 264,496 317,549 42,330 15.4% Overtime 0 410 0 0 (410) -100.0% Benefits 77,501 88,583 81,994 104,791 16,208 18.3% Supplies 10,760 13,760 13,760 13,760 0 0.0% Professional Services 24,663 27,250 31,750 27,250 0 0.0% Communications 43,830 59,050 59,050 59,050 0 0.0% Travel 0 2,080 1,000 2,000 (80) -3.8% Advertising 22,389 20,420 20,420 20,420 0 0.0% Rental/Lease 23,119 23,810 23,810 23,810 0 0.0% Repairs & Maintenance 10,981 8,037 8,037 8,037 0 0.0% Miscellaneous 2,754 6,000 6,000 6,000 0 0.0% 470,052 524,619 510,317 582,667 58,048 11.1% 23 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: 360 Cost Center City Attorney Cost Center #: 515.100, 200, 240 Function The City Attorney advises and assists the City Council, Mayor, and staff in conforming to state and federal law in all municipal activities and defends the City against claims and suits. Budget Narrative The professional services budget — City Attorney covers general legal services such as drafting routine ordinances and resolutions and attending City Council meetings and other boards or commissions as requested, as well as lawsuits and negotiations. The professional services budget — Misc Legal miscellaneous budget covers miscellaneous legal services provided by other outside legal counsel. The miscellaneous -prosecutor budget covers the cost of witness fees previously paid from the Court budget. 2011 Budget Changes None. 24 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Mayor Department #: 360 Cost Center City Attorney Cost Center #: 515.100, 200, 240 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Professional Svc - City Atty 420,450 359,433 405,543 350,000 (9,433) -2.6% Professional Services - Misc Legal 0 0 10,867 0 N/A N/A Professional Svc 135,960 138,600 108,768 156,000 17,400 12.6% Miscellaneous Prosecutor 0 3,000 0 3,000 0 0.0% 556,410 501,033 525,178 509,000 7,967 1.6% 25 City of Edmonds 2011 Budget Employee Parking Fund: Fund #: 121 Permit LL� NW Department: Mayor Department #: 310 Cost Center Total Fund Cost Center #: n/a Function This fund was established by Ordinance No. 3079. All application fees received by the City for employee parking permits are to be deposited in this fund and used solely for the administration of the program. 26 City of Edmonds 2011 Budget Employee Parking Fund: Fund #: 121 Permit Department: Mayor Department #: 310 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 90,927.19 100,510 93,897 87,811 (12,699) -12.6% Revenue Employee Parking Permit 25 375.00 25,000 20,000 20,000 Fund (5,000) -20.0% Investment Interest 1,327.51 2,500 0 0 (2,500)-100.0% Total Revenue 26,702.51 27,500 20,000 20,000 (7,500) -27.3% Expenditure Supplies Interfund Transfer 870.53 22,862.00 1,000 25,086 1,000 25,086 1,000 0 25,086 0 0.0% 0.0% Total Expenditure 23,732.53 26,086 26,086 26,086 0 0.0% Ending Cash 93,897.17 101,924 87,811 81,725 (20,199) -19.8% 27 City of Edmonds 2011 Budget Fund: Sister City Commission Fund #: 138 Department: Mayor Department #: 200 Cost Center Total Fund Cost Center #: n/a Function In accordance with Ordinance No. 2715, Fund 138 titled Sister City Commission was established on June 30, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures donated for the purpose of hosting are segregated from public revenues and expenditures. The Sister City Commission promotes international goodwill through the exchange of people and ideas. In the pursuit of this goal, they endeavor to promote the City of Edmonds by providing cultural opportunities to citizens, encourage commerce, and attract tourists. The Commission is urged and expected to continue its fundraising efforts in order to provide a separate source of private funding for its projects. The Commission looks for corporate sponsors and a major fundraising event. 28 City of Edmonds 2011 Budget Fund: Sister City Commission Fund #: 138 Department: Mayor Department #: 200 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Program 100 -Public Beginning Cash 7,774.55 7,126 7,874 7,674 548 7.69% Revenue Investment Interest 99.11 300 50 100 (200) -66.67% Total Revenue 99.11 300 50 100 (200) -66.67% Expenditure Miscellaneous 0.00 500 250 500 0 0.00% Total Expenditure 0.00 500 250 500 0 0.00% Ending Cash 7,873.66 6,926 7,674 7,274 348 5.02% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Program 200 - Private Beginning Cash 3,274.06 10,592 3,307 3,383 (7,209) -68.1% Revenue Investment Interest 63.40 400 30 100 (300) -75.0% Contributions / Private Sources 16,665.48 20,700 4,860 5,200 (15,500) -74.9% Total Revenue 16,728.88 21,100 4,890 5,300 (15,800) -74.9% Expenditure Supplies 50.76 1,000 500 500 (500) -50.0% Student Trip 16,485.40 16,500 2,314 2,400 (14,100) -85.5% Miscellaneous 159.86 3,000 2,000 1,500 (1,500) -50.0% Total Expenditure 16,696.02 20,500 4,814 4,400 (16,100) (1.85) Ending Cash 3,306.92 11,192 3,383 4,283 (6,909) -61.7% C City of Edmonds 2011 Budget Fund: Firemen's Pension Fund #: 617 Department: Mayor Department #: 200 Cost Center Total Fund Cost Center #: n/a Function This fund was established to provide retirement pensions and medical benefits to retired City firefighters who left service prior to the establishment of the statewide Law Enforcement Officer and Firefighter (LEOFF) retirement system. This entire fund may be expended by the Firemen's Pension Board as set forth in RCW 41.18. Budget Narrative Annual contributions from the General Fund are based on an actuarial study performed by Milliman Consultants and Actuaries to assure that its pension and benefit obligation is adequately funded through the year 2024. 30 City of Edmonds 2011 Budget Fund: Firemen's Pension Fund #: 617 Department: Mayor Department #: 200 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 296,925 264,295 284,951 263,852 (443) -0.2% Revenue Fire Insurance Premium Tax 42,172 48,759 44,905 44,905 (3,854) -7.9% Investment Interest 3,754 7,000 0 0 (7,000) -100.0% Interfund Transfer In 46,624 48,023 48,023 48,023 0 0.0% Total Revenue 92,549 103,782 92,928 92,928 (10,854) -10.5% EMenditure Salaries 49,311 0 0 0 Pension Payments 0 54,048 50,136 56,750 2,702 5.0% Health Benefits 55,213 71,000 59,476 71,000 0 0.0% Professional Services 0 0 4,415 4,500 4,500 NA Total Expenditure 104,523 125,048 114,027 132,250 7,202 5.8% Ending Cash 284,951 243,029 263,852 224,530 (18,499) -7.6% 31 City of Edmonds 2011 Budget This page is intentionally left blank. 32 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Municipal Court Department #: 230 Cost Center Cost Center #: n/a Judge u rt istrator 33 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Municipal Court Department #: 230 Cost Center Municipal Court Cost Center #: 512.500 & 501 Function Edmonds Municipal Court adjudicates all criminal misdemeanor and gross misdemeanor cases filed by the city of Edmonds Police Department resulting from crimes committed within the city limits of Edmonds. The Court also adjudicates all civil infractions of city ordinances as well as a limited number of other civil matters. The Court's jurisdiction and authority is established in accordance with the Revised Code of Washington 3.46.030. Administrative responsibilities of the Court include case -flow management procedures, safeguarding financial records and transactions, maintaining all documents filed with the court, state crime system data entry and implementing retention and public disclosure policies. Budget Narrative The Edmonds Municipal Court staff encompasses the Judge, the Court Administrator, one Probation Officer and five Court Clerks. Operation expenditures include, but are not limited to, office supply purchases for the entire department, required training for the Judge and Court staff, rental and maintenance cost for the copier, interpreter cost for court proceedings, jury trials, pre-trial monitoring, probation monitoring, home -detention monitoring and public inquiries. 2011 Budget Changes Municipal Court Administration Increases: Based on 2010 consumption supplies were increased by $1,000 for 2011. A new line item of communications was added to the budget to track costs associated with mailing of passport applications. All passport applications are required to be sent by certified mail. This line item was budgeted at $2,000 for 2011. Decreases: Based on 2010 expenditures, travel was reduced $300; rental/lease was eliminated saving $200; and miscellaneous was reduced $500. Net: Overall increase of $2,000 for Administration for 2011. Municipal Court Probation Increases: $300 for a new line item of communications to track the mailing of EHM equipment was added. Decreases: Small equipment was eliminated saving $200; interpreter use was decreased saving $1,000; EHM home monitoring has been dropping dramatically so it was reduced $5,000. Net: Overall decrease of $5,900 for Probation for 2011. 34 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Municipal Court Department #: 230 Cost Center Municipal Court Cost Center #: 512.500 & 501 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Court Salaries 341,654 401,438 329,157 367,526 (33,912) -8.4% Overtime 1,154 1,600 1,595 1,600 0 0.0% Benefits 100,989 124,226 98,747 121,284 (2,942) -2.4% Supplies 7,421 6,000 7,000 7,000 1,000 16.7% Minor Equipment 4,038 1,500 1,500 1,500 0 0.0% Small Equipment -Judicial 8,580 0 0 6,850 6,850 NA Professional Services 30,058 28,000 28,000 28,000 0 0.0% Professional Services - Interpreter 17,744 16,000 16,000 16,000 0 0.0% Communications 1,394 0 1,800 2,000 2,000 NA Travel 1,000 2,300 2,000 2,000 (300) -13.0% Rental/Lease 154 200 0 0 (200) -100.0% Repair/Maintenance 2,037 450 0 450 0 0.0% Repairs & Maintenance -Judicial 2,588 0 1,500 7,825 7,825 NA Miscellaneous 2,246 2,000 1,500 1,500 (500) -25.0% Interpreter Fees 1,429 0 0 0 N/A N/A Misc - Jury 1,723 1,400 1,400 1,400 0 0.0% 524,208 585,114 490,199 564,935 (20,179) -3.4% Probation Salaries 111,001 111,795 77,054 107,149 (4,646) -4.2% Overtime 1,409 1,300 1,459 1,300 0 0.0% Benefits 48,329 48,058 33,133 48,217 159 0.3% Supplies 12,327 10,000 10,000 10,000 0 0.0% Small Equipment 0 200 0 0 (200) -100.0% Professional Services - Interpreter 13,310 11,000 10,000 10,000 (1,000) -9.1% Communications 206 0 50 300 300 NA Travel 223 500 500 500 0 0.0% Rental/Lease 1,616 1,700 1,700 1,700 0 0.0% Repairs & Maintenance 310 600 600 600 0 0.0% Miscellaneous 483 300 300 300 0 0.0% Interpreter Fees 108 0 0 0 N/A N/A Home Monitoring - Intergovtl Svc 10,492 11,000 1,000 5,000 (6,000) -54.5% 199,815 196,453 135,796 185,066 (11,387) -5.8% 35 City of Edmonds 2011 Budget This page is intentionally left blank. 36 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 300 Cost Center Total Department Cost Center #: n/a 37 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 300 Cost Center Total Department Cost Center #: n/a Function The Administrative Services Division is responsible for helping to insure the City's compliance with local, State, and Federal financial management standards. Additionally, Administrative Services provides departmental leadership in the areas of budgeting, financial reporting, risk management, information systems, and the fiber optics project. 2011 Budget Changes None. 38 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Total Department Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries And Wages 604,144 685,382 636,452 652,441 (32,941) -4.8% Overtime 5,663 6,100 3,267 6,100 0 0.0% Benefits 182,396 206,000 193,950 215,098 9,098 4.4% Supplies 36,447 78,750 48,110 77,440 (1,310) -1.7% Small Equipment 45,311 93,500 120,000 65,760 (27,740) -29.7% Professional Services 163,632 68,750 48,199 19,750 (49,000) -71.3% Communications 98,888 72,494 42,342 57,208 (15,286) -21.1% Travel 50 2,750 200 3,300 550 20.0% Rental/Lease 9,136 9,600 11,149 13,600 4,000 41.7% Repairs & Maintenance 106,061 109,995 45,776 106,180 (3,815) -3.5% Miscellaneous 14,445 21,000 4,469 9,500 (11,500) -54.8% Machinery/Equipment 0 30,000 0 0 (30,000) -100.0% Interfund Rental 0 0 0 1,740 1,740 NA 1,266,173 1,384,321 1,153,914 1,228,117 (156,204) -11.3% M City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Administration Cost Center #: n/a Mission Statement The Finance Director serves as the city's Chief Financial Officer and is dedicated to being responsive to the needs of our public and internal customers by providing them with timely and quality services in a positive, professional, and cooperative manner. The Finance Director is also the Director of Administrative Services. The Salary and Benefit budget includes the Finance Director and an executive assistant. 40 City of Edmonds 2011 Budget Fund: General L L- Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Administration Cost Center #: 514.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 18,530 0 167,503 170,016 170,016 NA Benefits 7,288 0 48,576 56,105 56,105 NA Supplies 0 0 0 500 500 NA Travel 0 0 0 500 500 NA Miscellaneous 0 0 0 500 500 NA 25,818 0 216,079 227,621 227,621 NA 41 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Finance Cost Center #: 514.230 Function The Financial Services Division fulfills all accounting/treasury functions, which include payroll, accounts payable, accounts receivable, auditing, job costing, investing, budgeting, utility billing, risk management, and financial reporting. Budget Narrative The Salary and Benefit budget includes an Accountant, a Utility Billing Technician, and two Accounting Assistants. 2011 Budget Changes None. 42 City of Edmonds 2011 Budget Fund: General re Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Finance Cost Center #: 514.230 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 370,887 442,160 240,523 245,063 (197,097) -44.6% Overtime 901 4,100 361 4,100 0 0.0% Benefits 104,634 127,712 74,562 78,420 (49,292) -38.6% Supplies 7,616 8,400 10,110 7,900 (500) -6.0% Professional Services 55,975 3,750 3,610 3,750 0 0.0% Communications 634 0 682 0 N/A N/A Travel 15 2,000 0 2,000 0 0.0% Rental/Lease 4,583 9,600 7,181 9,600 0 0.0% Repair/Maintenance 57,176 34,040 276 34,040 0 0.0% Miscellaneous 3,867 5,000 2,415 5,000 0 0.0% 606,289 636,762 339,720 389,873 (246,889) -38.8% 43 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Fiber Optic Project Cost Center #: 518.870 Function The Fiber Optic Network is a specialized enterprise of the City charged with developing and managing the City's fiber optic communications assets and expanding their use within the City. The enterprise is managed by Information Services. Activities include: • Interfacing with the City Council, City Staff and the Citizens Technology Advisory Committee (CTAC). • Development of the City's long range and near term telecommunications plans and budgets • Managing the design, construction, maintenance and operation of the fiber optic network assets including the switching and routing equipment used to transport data across the network. • Developing mutually beneficial partnerships with other municipalities, government agencies and educational institutions wishing to utilize excess capacity of the network • Working with City departments to explore and develop ways to utilize the capabilities of the network to enhance the City's ability to provide necessary services and/or lowering the cost of providing those services. • Working with the City Council and Edmonds citizens to explore and develop ways to utilize the capabilities of the network to enhance the civic experience of Edmonds residents and to provide access to a variety of world class telecommunications services that might otherwise be unavailable. Budget Narrative Supplies — Miscellaneous publishing of plans, documents and drawings in support of the projects major directives. Small Equipment — Small scale purchases for switching and routing equipment (accessories) necessary to expand the networks ability to accommodate additional partners. Professional Svc — Consulting fees for configuration and operation of fiber assets. Communications — Fees paid to the regional fiber consortium for shared costs of certain assets and fees paid for Internet access. Repair/Maintenance - Fees paid to the regional fiber consortium for shared maintenance of certain assets as well as repairs to wholly owned fiber assets. Equipment — Fiber construction costs associated with connection of new partners to the network. 2011 Budget Changes The professional services budget has been reduced to reflect a reduced need for these services. 44 City of Edmonds 2011 Budget Fund: General np Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Fiber Optic Project Cost Center #: 518.870 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Supplies 7,889 1,000 0 1,000 0 0.0% Small Equipment 17,336 0 0 0 N/A N/A Professional Services 93,116 54,000 31,589 5,000 (49,000) -90.7% Communications 43,933 25,000 15,660 13,200 (11,800) -47.2% Rental/Lease 4,553 0 3,968 4,000 4,000 NA Repairs & Maintenance 2,456 3,600 2,500 2,500 (1,100) -30.6% Miscellaneous 600 0 54 0 N/A N/A Machinery/Equipment 0 30,000 0 0 (30,000) -100.0% 169,883 113,600 53,771 25,700 (87,900) -77.4% 45 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Information Services Cost Center #: 518.880 Function Information Services is charged with operating and maintaining voice and data networks, providing on -going software support for various enterprise and departmental systems as well as working cooperatively with departments to identify and adopt new technologies throughout the City. Edmonds currently maintains major fiber runs, both standard and virtualized server environments (with over 40 servers), 6 major software systems, some 250 personal computers, and 260 phones. Budget Narrative Of the active desktop machines, it is anticipated that a quarter to a fifth of these will be replaced as warranty or useful life is reached. As departments propose the use of technology to get more done with existing staff, Information Services maintains a reliable server and network infrastructure and strives to train available staff to implement and maintain the needed technology. The City continues to improve its application and back -office support through: server virtualization, network improvements, Storage Area Network (SAN), staff training for fiber network management and better support of applications. GIS layers (water, sewer, storm, current address, etc...) are regularly updated. The Surface Water, Sewer, and Water asset information as well as maintenance history have been integrated with GIS and placed on-line for staff. It is anticipated in 2011 the City will move its WEB servers in house to reduce costs and have better control of server performance and web content. The Licenses for these have also been included in the 2011 supplies. The City's web site is in need of refinement to better reflect our Economic Development efforts. To keep the web site fresh, a "new look" is anticipated so that the City's "Brand" is more front and center. In addition, an upgrade to "a content management technology" is planned so that updating of web content can be made part of staff s day- to-day work flows. 2011 Budget Changes None. 46 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 310 Cost Center Information Services Cost Center #: 518.880 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 214,727 243,222 228,426 237,362 (5,860) -2.4% Overtime 4,762 2,000 2,906 2,000 0 0.0% Benefits 70,474 78,288 70,812 80,573 2,285 2.9% Supplies 20,942 69,350 38,000 68,040 (1,310) -1.9% Small Equipment 27,975 93,500 120,000 65,760 (27,740) -29.7% Professional Services 14,541 11,000 13,000 11,000 0 0.0% Communications 54,321 47,494 26,000 44,008 (3,486) -7.3% Travel 35 750 200 800 50 6.7% Repair/Maintenance 46,429 72,355 43,000 69,640 (2,715) -3.8% Miscellaneous 9,978 16,000 2,000 4,000 (12,000) -75.0% Interfund Rental 0 0 1,740 1,740 NA 464,183 633,959 544,344 584,923 (49,036) (1.10) 47 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Administrative Services Department #: 390 Cost Center Non -Departmental Cost Center #: Various Function The Non -Departmental division is used to segregate all costs not directly identifiable to department/division and that are either required by law and/or a service which is beneficial to all citizens. Budget Narrative The schedule of budget expenditures on the following page provides significant detail as to the nature of the expenditures from this cost center. Major expenditures from the miscellaneous expenditure line item include dues to the following organizations; Association of Washington Cities, Puget Sound Regional Council, Snohomish County Tomorrow, Edmonds Chamber of Commerce, The South County Chamber of Commerce, and 211 dispatch. The Professional Services line item includes payments to the South County Senior Center. 2011 Budget Changes None. 48 City of Edmonds 2011 Budget General Fund #: 001 Department: Administrative Services Department #: 390 Cost Center Non -Departmental Cost Center #: Various 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Intergovd Svc - Elections 34,820 0 14,000 85,000 85,000 NA Intergovd Svc - Voter Reg 81,995 60,463 66,360 60,463 0 0.0% Professional Svc Public Defender 150,730 145,861 145,861 145,861 0 0.0% Benefits - Unemployment 70,820 40,000 40,000 40,000 0 0.0% Benefits 0 100,000 100,000 100,000 0 0.0% Small Equipment 409 0 0 0 N/A N/A Professional Svc 60,306 110,037 110,037 122,537 12,500 11.4% Rental/Lease 3,600 3,600 3,600 3,600 0 0.0% Insurance 404,040 429,000 456,370 365,000 (64,000) -14.9% Miscellaneous 72,297 87,111 87,111 87,111 0 0.0% Intergovt Svc 31,971 36,733 36,733 36,733 0 0.0% Excise Taxes 5,144 11,000 11,000 11,000 0 0.0% Fire Department Leave Payout 0 786,007 782,208 0 (786,007) -100.0% Intergovtl Serv-Fire District Contract 0 6,203,322 6,203,322 6,203,322 0 0.0% Interfund Services -Hydrant Costs 256,650 0 256,650 256,650 256,650 NA Salaries - Snocom Director 133,019 142,800 0 0 (142,800) -100.0% Overtime 2,817 0 0 0 N/A N/A Benefits - Snocom Director 70,155 36,222 0 0 (36,222) -100.0% Int Gov'T Emer Svcs Agency (Esca)/SERS 78,404 81,712 81,712 156,163 74,451 91.1% Professional Services 0 0 53,035 55,000 55,000 NA Intergovtl Services-Snocom/New World 857,067 1,051,540 1,051,540 915,748 (135,792) -12.9% Intergovtl Svc - P S Clean Air Agency 24,943 25,567 25,567 25,567 0 0.0% Professional Services 22,787 0 0 0 N/A N/A Alcoholism hntergovtl Svc 12,147 10,100 10,100 10,100 0 0.0% 2007 Ltgo Bond Principal 33,813 35,547 35,547 36,414 867 2.4% 2000 Bond Prin - 800 Mgtz 94,670 93,236 93,236 93,236 0 0.0% 2001 Ltgo Principal 108,654 112,833 112,833 121,191 8,358 7.4% 1996/2003 Public Safety Bond Principal 640,000 670,000 670,000 715,000 45,000 6.7% 2005 Bank Of American Loan -Phone System 21,702 22,882 22,882 22,882 0 0.0% Fire Station # 20 - Principal 61,520 62,131 62,131 62,131 0 0.0% 1998 Ltgo Ref Bond Principal 55,575 58,045 58,045 60,515 2,470 4.3% Debt Issue Costs 357 0 0 0 N/A N/A Other Interest And Debt Service Costs 1,464 1,500 1,500 1,500 0 0.0% 2007 Ltgo Bond - Interest 32,094 30,860 30,860 29,563 (1,297) -4.2% 2000 Bond Interest - 800 Mgtz 60,384 55,432 55,432 55,432 0 0.0% 2001 Ltgo Interest 86,685 82,339 82,339 77,656 (4,683) -5.7% 1996/2003 Public Safety Bond Interest 199,084 183,084 183,084 162,984 (20,100) -11.0% 2005 BoA Phone System Interest 1,398 202 202 202 0 0.0% Fire Station #20 Interest 4,437 3,822 3,822 3,822 0 0.0% 1998 Bonds - Interest 14,317 12,038 12,038 9,600 (2,438) -20.3% Transfer To Fund 009 365,598 376,566 376,566 376,566 0 0.0% Transfer To Fund 010 0 0 600,000 0 N/A N/A Transfer To Fund 111 700,000 770,000 770,000 0 (770,000) -100.0% Interfund Transfer 55,498 0 0 0 N/A N/A Transfer To Fund 116 56,600 56,600 156,600 56,600 0 0.0% Transfer To Fund 117 15,000 15,000 15,000 15,000 0 0.0% Transfer To Fund 136 0 0 0 36,500 36,500 NA Transfer To Fund 511 0 0 19,221 0 N/A N/A Transfer To Fund 617 46,624 48,023 48,023 48,023 0 0.0% ECA Contingency Reserve 0 0 0 100,000 100,000 NA 5,029,595 12,051,215 12,944,567 10,764,672 (1,286,543) -10.7% 49 City of Edmonds 2011 Budget Emergency Finance Fund: Fund #: 006 Reserve Fund Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a Function This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. Ordinance No. 2912 revised the purpose of this fund in 1994 to include unanticipated emergencies. Ordinance No. 3755 further revised the purpose of this fund in 2009 to limit utilization of fund assets to true catastrophic emergencies such as earthquakes or other natural or man made disasters 50 City of Edmonds 2011 Budget Emergency Finance Fund: Fund #: 006 Reserve Fund Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 1,927,599.61 1,927,600 1,927,600 1,927,600 0.00 0.00 Total Revenue 0.00 0 0 0 0.00 0.00 Total Expenditure 0.00 0 0 0 0.00 0.00 Ending Cash 1,927,599.61 1,927,600 1,927,600 1,927,600 0.00 0.00 51 City of Edmonds 2011 Budget LEOFF Medical Fund: Fund #: 009 Insurance Reserve (fL Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a Function This fund was created in the 1995 budget year to establish reserves for the long-term health care and related obligations of LEOFF I retirees. The reserve amounts are transferred from the General Fund and are approved by the City Council. Budget Narrative Annual contributions from the General Fund are based on an actuarial study performed by Milliman Consultants and Actuaries to assure that its pension and benefit obligation is adequately funded through the year 2024. 52 City of Edmonds 2011 Budget LEOFF Medical Fund: Fund #: 009 Insurance Reserve Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 564,552 519,447 512,176 435,782 (83,665) -16.1% Revenue Investment Interest 6,656 11,000 0 0 (11,000) -100.0% Interfund Transfer In 365,598 376,566 376,566 376,566 0 0.0% Total Revenue 372,254 387,566 376,566 376,566 (11,000) -2.8% Expenditure Medical Benefits 349,722 408,161 395,252 415,000 6,839 1.7% Long Term Care Benefits 74,633 55,000 42,148 50,000 (5,000) -9.1% Professional Services 0 1,000 15,560 16,500 15,500 1550.0% Miscellaneous 275 1,000 0 0 (1,000) -100.0% Total Expenditure 424,630 465,161 452,960 481,500 16,339 3.5% Ending Cash 512,176 441,852 435,782 330,848 (111,004) -25.1% 53 City of Edmonds 2011 Budget Public Safety Emergency Fund: Reserve Fund Fund #: 010 Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a Function The City established this fund as a depository for excess proceeds related to the transfer of city fire services to Snohomish County Fire District 1. 54 City of Edmonds 2011 Budget Public Safety Emergency Fund: Reserve Fund Fund #: 010 Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 0 0 0 1,334,993 1,334,993 NA Revenue Investment Interest 0 0 300 1,000 1,000 NA Interfund Transfer 0 0 1,334,693 0 N/A N/A Total Revenue 0 0 1,334,993 1,000 1,000 NA Expenditure Interfund Transfer Out 0 0 0 0 N/A N/A Total Expenditure 0 0 0 0 N/A N/A Ending Cash 0 0 1,334,993 1,335,993 1,335,993 NA 55 City of Edmonds 2011 Budget Fund: Hotel/Motel Tax Fund #: 120 Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a Function This fund was established by Ordinance No. 2010, which imposed a special excise tax of two -percent on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp, and the granting of any similar license to use real property. RCWs restrict the use of the tax to fund facilities or events that will serve to attract visitors to the community. The City has established a Lodging Tax Advisory Committee to advise Council on effective use of the fund's assets. 56 City of Edmonds 2011 Budget Fund: Hotel/Motel Tax Fund #: 120 Department: Administrative Services Department #: 310 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 159,562 119,409 181,037 176,262 56,853 47.6% Revenue Hotel / Motel Excise Tax 72,021 63,530 75,000 75,000 11,470 18.1% Investment Interest 2,156 4,000 0 0 (4,000) -100.0% Total Revenue 74,178 67,530 75,000 75,000 7,470 11.1% Expenditure Professional Services 2,534 23,000 17,031 43,000 20,000 87.0% Advertising 28,038 25,000 35,274 35,000 10,000 40.0% Miscellaneous 125 10,000 4,720 5,000 (5,000) -50.0% Interfund Transfer In 22,005 19,883 22,750 22,750 2,867 14.4% Total Expenditure 52,703 77,883 79,775 105,750 27,867 35.8% Ending Cash 181,037 109,056 176,262 145,512 36,456 33.4% 57 City of Edmonds 2011 Budget Fund: LID Control Fund Fund #: 211 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a Function This fund collects special assessments levied against benefited properties for payment of principal and interest for special assessment bond issues. 58 City of Edmonds 2011 Budget Fund: LID Control Fund Fund #: 211 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 23,151 21,983 6,337 0 (21,983) -100.0% Revenue Special Assessment Penalty 473 500 831 0 (500) -100.0% Special Assessment Interest 19,271 25,000 20,000 0 Special Assessment Principal 69,402 82,000 60,016 0 (82,000) -100.0% Total Revenue 89,147 107,500 80,847 0 (107,500) -100.0% Expenditure Miscellaneous 211 300 0 0 (300) -100.0% Bond Principal 100,000 50,000 0 0 (50,000) -100.0% Bond Interest 5,750 5,000 0 0 (5,000) -100.0% Interfund Transfer to the General Fund 0 0 87,184 0 Total Expenditure 105,961 55,300 87,184 0 (55,300) -100.0% Ending Cash 6,337 74,183 0 0 (74,183)-100.0% 59 City of Edmonds 2011 Budget Fund: LID Guaranty Fund NJjjjV Fund #: 213 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a Function This fund was established for the protection of the Local Improvement District (LID) bondholders. If the City is unable to pay debt service on LID bonds because of insufficient special assessment collections, the bond payments would be made from this fund. 60 City of Edmonds 2011 Budget Fund: LID Guaranty Fund Fund #: 213 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 49,557 51,416 50,233 50,233 (1,183) -2.3% Revenue Investment Interest 676 2,000 0 0 (2,000)-100.0% Total Revenue 676 2,000 0 0 (2,000)-100.0% Expenditure Total Expenditure 0 0 0 0 N/A N/A Ending Cash 50,233 53,416 50,233 50,233 (3,183) -6.0% 61 City of Edmonds 2011 Budget Fund: LTGO Bond Fund Fund #: 234 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a Function This fund was established to collect funds for the payment of principal and interest on the 2002 LTGO Bond issue. Transfers to pay the principal and interest are from the Special Capital/Parks Acquisition Fund 126 (BEET 1) and from the Edmonds Public Facilities District. 62 City of Edmonds 2011 Budget Fund: LTGO Bond Fund Fund #: 234 Department: Administrative Services Department #: n/a Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 0.00 0 0 0 N/A N/A Revenue Investment Interest 21.72 0 0 0 N/A N/A Debt Service Payment - PFD 370,536.00 381,368 381,368 396,493 15,125 4.0% Transfer In (REET 1) 72,039.78 70,792 70,792 69,480 (1,312) -1.9% Total Revenue 442,597.50 452,160 452,160 465,973 13,813 3.1% Expenditure Bond Principal 150,000.00 165,000 165,000 185,000 20,000 12.1% Bond Interest 292,597.50 287,160 287,160 280,973 (6,187) -2.2% Total Expenditure 442,597.50 452,160 452,160 465,973 13,813 3.1% Ending Cash 0.00 0 0 0 N/A N/A 63 City of Edmonds 2011 Budget i -J This page is intentionally left blank. 64 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Total Department Cost Center #: n/a Chief of Police Assistant Pollce Exeoetire Assistant Pollce Chief Assistant Chief Field Services {i FTE). Support Services Da Shift Y Night Shift KJ Spar. G atlons P f� Street Crimes Adminlstrative Betective Profssslonal Sergeants Sergeants Sergeant Sergeant Sergeant Sergeant Stds. Sergeant (2 FTE) (2 FTE) (1 FTE) (1 FTE) (1 FTE) (1 FTE) [1 FTE] poralgporal FTE) [2 FTE} [A FTE] SVee[Crlme Poi ice Slaff Assistants Corp(2 El [1 FTE] (5 FTE) (1 FT Offsistant Property Officer ins[rativg 1-1(�itpart FT( } Time} Commissioned Personnel 55 Limited Commission Personnel 2 Civilian Personnel 7 Part Time Support 2 NOTE: One Pollce Offlcer posltlon remalns authorized but unfunded. This position is not reflected an thls chart. dV Coordinator (1 Part Elms) 65 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Total Department Cost Center #: n/a Mission Statement Service in partnership with the community ---a commitment to excellence. Through improved management techniques, mutual respect, developing staff s full potential, and in cooperation with the citizens of Edmonds, Police Services is becoming more attuned to and responsive to community needs. The Department will be innovative, using emerging technology to maximum potential. We recognize that growth is dependent on public confidence and support, which we strive to accomplish through professionalism. Purpose Enforce local and state laws and keep citizens and the community safe from violence and crime. 66 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Total Department Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Actuals Budget Estimate Budget 11-10 11-10 Salaries 5,134,778 5,613,213 5,263,298 5,287,861 (325,352) -5.8% Overtime 457,891 261,499 419,409 256,710 (4,789) -1.8% Holiday Buyback 157,456 189,869 189,869 183,345 (6,524) -3.4% Benefits 1,709,082 1,735,909 1,615,469 1,775,762 39,853 2.3% Uniforms 32,122 55,880 51,470 78,250 22,370 40.0% Supplies 76,428 83,925 70,405 95,954 12,029 14.3% Fuel Consumed 33 - - - - - Small Equipment 47,118 16,115 17,692 12,550 (3,565) -22.1% Professional Services 66,098 131,431 85,700 119,153 (12,278) -9.3% Communications 27,113 21,700 31,200 26,328 4,628 21.3% Travel 12,643 28,520 26,300 25,450 (3,070) -10.8% Advertising 100 2,500 550 1,000 (1,500) -60.0% Rental/Lease 17,035 12,000 17,000 17,000 5,000 41.7% Repair/Maintenance 20,964 27,094 18,628 20,590 (6,504) -24.0% Miscellaneous 40,256 38,324 33,920 35,420 (2,904) -7.6% Spay & Neuter Animal Control Services 2,003 5,000 2,400 5,000 0 0.00/0 Intergovt Services 596,363 738,718 614,694 619,534 (119,184) -16.1% Machinery/Equipment 35,073 - - - - - hiterfund Fuel - Boat 218 - - - - - Interfund Supplies - Boat 1,986 - - - - - Interfund Fuel 716 - - - - - Interfund Rental 372,717 699,622 591,861 279,348 (420,274) -60.1% Interfund Repairs - 1,000 - - (1,000) -100.0% Interfund Repair - Boat 530 - - - - - 8,808,722 9,662,319 9,049,865 8,839,255 (823,064) -8.5% 67 City of Edmonds 2011 Budget Fund: General LL ftv Fund #: 001 Department: Police Department #: 410 Cost Center Administration Cost Center #: 521.100 Function Leadership and management of the Police Department and its functions. Professional Standards conducts background investigations and internal affairs investigations, maintains accreditation files. Budget Narrative • Salary and Benefits - Chief of Police, two Assistant Chiefs, a Professional Standards Sergeant, an Executive Assistant, a part time Domestic Violence Coordinator, and a part time Admin. Assistant. • Uniforms - $700 for each commissioned (x4) employee. • Supplies - Paper, letterhead, business cards, awards, and office supplies for department. • Professional Services - Psychological fit -for -duty exams; pre -hire polygraphs, credit checks and medical/psychological exams; accreditation fees; chaplain fees; Xpediter; shredding service. • Communications - Department pagers and postage for mailing evidence and equipment. • Travel - Miscellaneous fuel and meal costs. • Advertising - Legal notices and ads for unclaimed property sales. • Rental/Lease — Leases for multifunction copier/printer/scanner/fax machines. • Repair/Maintenance - Repair of general office equipment. • Miscellaneous - WA Association of Sheriffs and Police Chiefs (WASPC) fees, Snohomish County Sheriff & Police Chiefs Association, LEEDA, FBI-NAA, and chaplain dues. • Intergovernmental Services - City's share of Snohomish County Regional Drug Task Force. • Interfund Rental charge is for vehicles. 2011 Budget Changes • Salaries and Benefits — Third Assistant Chief position moved back to Patrol. • Supplies — Increase funded by reallocation of $500 within cost center. • Rental/Lease — Increase covered by reallocation of $3905 within the cost center and $1095 from Records Supplies for multifunction machines that replaced desktop printers and faxes. Increase also due to growth in public disclosure requests since budget last increased in 1998. • Miscellaneous — Increase for dues and subscriptions covered by reallocation within cost center. • Intergovernmental Services — Contractually mandated increase for regional drug task force. 68 City of Edmonds 2011 Budget Fund: General LL Tw Fund #: 001 Department: Police Department #: 410 Cost Center Administration Cost Center #: 521.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 575,791 756,355 584,423 594,776 (161,579) -21.4% Overtime 5,963 3,782 4,234 3,782 0 0.0% Holiday Buyback 4,193 6,953 6,953 6,953 0 0.0% Benefits 135,573 210,306 157,682 169,511 (40,795) -19.4% Uniforms 611 3,210 2,800 2,800 (410) -12.8% Supplies 17,035 13,900 13,900 14,400 500 3.6% Minor Equipment 16,651 0 5,016 0 N/A N/A Professional Services 5,684 17,760 17,760 15,760 (2,000) -11.3% Communications 5,320 3,700 3,000 3,000 (700) -18.9% Travel 61 1,020 200 200 (820) -80.4% Advertising 100 1,000 350 500 (500) -50.0% Rental/Lease 17,035 12,000 17,000 17,000 5,000 41.7% Repair/Maintenance 1,121 1,500 1,000 1,000 (500) -33.3% Miscellaneous 2,483 940 1,350 1,465 525 55.9% Intergovernmental Service 9,494 9,300 9,694 9,801 501 5.4% Interfund Rental 17,742 36,153 31,411 9,360 (26,793) -74.1% 814,858 1,077,879 856,773 850,308 (227,571) -21.1% 69 City of Edmonds 2011 Budget Fund: General LL� Fund #: 001 Department: Police Department #: 410 Cost Center Records Management Cost Center #: 521.110 Function Provide all records management for the Police Department and is responsible for incoming telephone calls from the public as well as assisting citizens at the front counter. Budget Narrative • Salary and Benefit budget includes one Sergeant and five Police Services Assistants. • Uniforms cover for each non commissioned (x5) employee plus one for commissioned employee. • Supplies include all department forms and citations. • Small Equipment is for ergonomic and technology upgrades, New World upgrades to include a second monitor for five work stations, and four document scanners. • Professional Services covers document imaging support maintenance, technology upgrades, microfiche maintenance, and cost of wireless connection for 22 MDC's and lap top computers. • Rgpairs/Maintenance is for the office equipment and property room security systems. • Miscellaneous is for Law Enforcement Identification and Records Associations dues for five services assistants and a Sergeant. 2011 Budget Changes • Supplies will see a decrease with a budget transfer to Administration Rental/Lease budget line, Property Management Supplies, Property Management Professional Services, Property Management Misc. dues, and Records Management Misc. dues. • Small Equipment will see a decrease which is transferred to Special Operations Supplies to cover the increase in ammunition. • Professional Services will show a decrease in the budget line which is transferred to Patrol Communications to offset costs for communication devices and a transfer to Property Management Small Equipment. • Miscellaneous is increased to cover the increase in dues for Law Enforcement Identification and Records Association (LEIRA) dues for five police services assistants and a sergeant will come from Records Management Supplies. 70 City of Edmonds 2011 Budget Fund: General e. Fund #: 001 Department: Police Department #: 410 Cost Center Records Management Cost Center #: 521.110 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 381,226 346,704 348,231 357,178 10,474 3.0% Overtime 3,472 8,545 11,005 8,545 0 0.0% Holiday Buyback 7,780 14,682 14,682 14,682 0 0.0% Benefits 143,447 129,102 128,846 139,299 10,197 7.9% Uniforms 1,098 2,750 2,750 2,750 0 0.0% Supplies 7,645 10,200 5,500 8,000 (2,200) -21.6% Small Equipment 3,395 7,000 1,257 4,000 (3,000) -42.9% Professional Services 2,701 34,100 6,500 27,722 (6,378) -18.7% Repairs/Maintenance 7,625 3,000 1,728 3,000 0 0.0% Miscellaneous 0 165 250 250 85 51.5% 558,390 556,248 520,749 565,426 9,178 1.6% 71 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Investigation Cost Center #: 521.210 Function Investigation of crimes reported within the city. Budget Narrative • Salary and Benefit budget includes one Detective Sergeant, one Detective Corporal, four Detectives, and one Narcotics Detective. • Uniforms covers seven employees assigned to the investigations unit to repair or replace clothing per labor agreement. • Supplies are for general office supplies, identification manual yearly update, and evidence processing equipment. • Professional Services include criminal polygraph services, Accurint Nexus Lexis, translator services for the entire department, transcription services, Leads Online, and evidentiary costs (DNA Analysis). • Travel covers ferry fares for investigations and transports, meals and parking fees for local business meetings. • Repairs and Maintenance covers Crime Capture maintenance fee. • Miscellaneous covers purchasing information, pay tips, etc., for crimes other than narcotics related, and membership dues. • Interfund Rental covers rental charge for investigation vehicles. 2011 Budget Changes • Uniform allowance was decreased by one detective position as there are only seven (7) commissioned officers assigned to detectives. • Supplies were decreased with the funds being moved to Property Room to cover the increase in costs with evidence processing. • Travel was reduced due to a review of historical costs associated with this budget line with the decrease was transferred to Special Operations Supplies. 72 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Investigation Cost Center #: 521.210 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 611,719 722,758 603,998 611,732 (111,026) -15.4% Overtime 31,333 41,644 39,782 41,644 0 0.0% Holiday Buyback 22,304 21,933 21,933 21,933 0 0.0% Benefits 200,564 229,436 193,279 207,989 (21,447) -9.3% Uniforms 153 5,600 4,900 4,900 (700) -12.5% Supplies 5,321 5,400 2,700 4,400 (1,000) -18.5% Professional Services 4,975 26,026 10,300 26,026 0 0.0% Travel 108 500 100 250 (250) -50.0% Repair/Maintenance 4,528 5,164 5,000 0 (5,164) -100.0% Miscellaneous 287 560 100 560 0 0.0% Interfund Rental 12,486 25,382 22,036 11,088 (14,294) -56.3% 893,778 1,084,403 904,128 930,522 (153,881) -14.2% 73 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Patrol Cost Center #: 521.220 Function Officers respond to citizen calls for service, initiate criminal investigations, investigate traffic accidents and enforce local and state traffic and criminal codes. Budget Narrative • Salary and Benefits — Includes six Sergeants, four Corporals, and 27 Patrol Officers. • Uniforms — Repair and replacement of uniforms lost or damaged on the job or no longer serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City; dry cleaning for entire department. • Supplies — Department batteries, flashlight switches and bulbs, safety flares, traffic cones, duty belts/pouches/holsters, handcuffs, personal protection gloves, safety glasses, hand sanitizer, business cards, digital memory cards/flash drives, emergency blankets, personal protection face masks, etc. • Professional Services — Five dive team medical exams and contract towing fees. • Communications — Fees associated with cellular phones and Blackberry devices for the entire department. • Repair and Maintenance — Service and parts for repair of police radars, LIDAR devices, total station, radios, dive equipment, and police bicycles. • Miscellaneous — Dues for Western Hostage Negotiators Association (WSHNA), Boy Scouts of America, National Association of Field Training Officers (NAFTO) and other professional organizations. • Interfund Rental — Charges associated with the rental and maintenance/fuel for patrol vehicles. 2011 Budget Changes The increase in the Communications line item reflects an increase in fees associated with department cellular phones and Blackberry devices. Over the past several years the department has increased the number of cellular phones and Blackberry devices issued to administrators, detectives, supervisors and officers in specialty units subject to call -out (Traffic/Street Crimes) in order to keep pace with changing technology and the expectations of the public as they relate to levels of service. Those with Blackberry devices routinely respond to e-mail and phone calls when not in the office and often times when not on duty. Officers regularly contact victims/witnesses while in the field allowing for more efficiency, higher levels of officer/public safety, and more rapid responses to public needs. Due to prior financial restraints and direction from finance, this line item has not been changed since 1999 when it was actually decreased to $18K from its 1998 amount of $20K. The additional amount requested for 2011 is reflected as a decrease in the Professional Services line item within the Records Management Cost Center and represents a reallocation of existing funding. 74 City of Edmonds 2011 Budget Fund: General L-L IW Fund #: 001 Department: Police Department #: 410 Cost Center Patrol Cost Center #: 521.220 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 2,701,255 2,766,745 2,885,631 2,953,592 186,847 6.8% Overtime 318,694 166,600 273,517 170,000 3,400 2.0% Holiday Buyback 92,473 106,609 106,609 107,000 391 0.4% Benefits 937,186 855,978 855,978 974,685 118,707 13.9% Uniforms 26,635 35,510 35,510 60,640 25,130 70.8% Supplies 13,570 10,000 10,000 10,000 0 0.0% Small Equipment 8,559 0 3,000 0 N/A N/A Professional Services 8,408 5,500 5,500 5,500 0 0.0% Communications 21,793 18,000 28,200 23,328 5,328 29.6% Travel 8 0 0 0 N/A N/A Repair/Maintenance 7,368 14,190 10,000 14,190 0 0.0% Miscellaneous 80 230 230 230 0 0.0% Machinery/Equipment 24,976 0 N/A N/A Interfund Fuel - Boat 218 0 0 0 N/A N/A Interfund Supplies - Boat 1,986 0 0 0 N/A N/A Interfund Fuel 716 0 0 0 N/A N/A Interfund Rental 248,136 454,210 380,899 194,244 (259,966) -57.2% Interfund Repair - Boat 530 0 0 0 N/A N/A 4,412,592 4,433,572 4,595,073 4,513,409 79,837 1.8% 75 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Special Operations Cost Center #: 521.230 Function This represents Edmonds one-third participation in the South Snohomish County Special Weapons and Tactics Team (SWAT) via an interlocal agreement with cities of Lynnwood and Mountlake Terrace. This combined program trains and equips a twelve -member SWAT Team to respond to critical emergencies. Budget Narrative Details of maintenance and operations expenditures are as follows: • Supplies — Ammunition for handguns, rifles, shotguns and 40mm impact weapons, as well as distraction devices and chemical agents. • Repair/Maintenance — Maintenance of all SWAT related equipment utilized by the team members. • Miscellaneous — Annual advanced refresher training following best practice recommendations as well as membership dues in the Washington State Tactical Officers Association (WSTOA). • Interfund Rental — Charge associated with maintenance/fuel for the SWAT bus (vehicle 647). 2011 Budget Changes Over the past several years, and due in great part to the unprecedented demand by the military, munitions costs have consistently increased significantly and beyond any realistic anticipated projection. In order to stay current and consistent with industry best standards/practices and mitigate potential liability in an extremely high liability area (SWAT and firearms training), the department must provide ongoing and progressive training in firearms. This training, which requires each officer to utilize the various weapons systems, each requiring different munitions, cannot be completed absent increased funding. The amount requested for 2011 accounts for these significant increases in munitions' costs and is reflected in the decrease in the Uniforms and Supplies line items within the Animal Control Cost Center; the Travel line item within the Investigations Cost Center; the Small Equipment line item within the Records Management Cost Center; and the Intergovernmental Services line item within the Prisoner Care Cost Center and represents a reallocation of existing funding. The number also allows for a 5% increase over the total 2010 ammunition expenditures. The increase in the miscellaneous line item reflects the increase in the costs associated with providing annual advanced training. This training is necessary for the members to stay current with best practices and mitigate any potential liability issues associated with SWAT operations. This increase within Special Operations is reflected as a decrease in the miscellaneous line item in the Training cost center and is simply a reallocation of existing funding. 76 City of Edmonds 2011 Budget Fund: General ,tl - Fund #: 001 Department: Police Department #: 410 Cost Center Special Operations Cost Center #: 521.230 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Uniforms 229 0 0 0 N/A N/A Supplies 3,790 5,100 11,175 11,175 6,075 119.1% Small Equipment 4,997 0 0 0 N/A N/A Repair/Maintenance 0 400 400 400 0 0.0% Miscellaneous 2,044 2,700 2,700 4,300 1,600 59.3% Interfund Rental 3,663 5,172 3,879 10,080 4,908 94.9% 14,723 13,372 18,154 25,955 12,583 94.1% 77 City of Edmonds 2011 Budget Fund: General A Fund #: 001 Department: Police Department #: 410 Cost Center K-9 Unit Cost Center #: 521.260 Function The K-9 team assists with the apprehension of criminals, locating evidence and searching buildings for hidden suspects. Budget Narrative • Salary and Benefits — Includes two K-9 Officers. • Uniforms — Repair and replacement of uniforms lost or damaged on the job or no longer serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City. • Supplies — Dog food, bite sleeves, and miscellaneous equipment (leads, muzzles, etc.). • Professional Services — Kennel boarding and veterinarian services. • Miscellaneous — Membership dues for the Washington State Police Canine Association (WSPCA). • Interfund Rental — Charges associated with the rental and maintenance/fuel for the assigned K-9 officer vehicles. 2011 Budget Changes The increase in miscellaneous line item is due to a slight increase in WSPCA membership dues and is reflected as a decrease in the supplies line item. 78 City of Edmonds 2011 Budget Fund: General LL TV Fund #: 001 Department: Police Department #: 410 Cost Center K-9 Unit CostCenter #: 521.260 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 162,667 170,194 163,584 166,871 (3,323) -2.0% Overtime 38,241 11,676 29,049 11,676 0 0.0% Holiday Buyback 6,921 7,357 7,357 7,357 0 0.0% Benefits 69,931 63,890 70,341 75,092 11,202 17.5% Uniforms 1,649 1,400 3,000 1,400 0 0.0% Supplies 1,994 1,540 1,540 1,525 (15) -1.0% Professional Services 3,442 1,700 1,700 1,700 0 0.0% Miscellaneous 70 75 90 90 15 20.0% Interfund Rental 17,223 28,182 22,637 10,140 (18,042) -64.0% 302,139 286,014 299,298 275,851 (10,163) -3.6% 79 City of Edmonds 2011 Budget Fund: General ax Fund #: 001 Department: Police Department #: 410 Cost Center Crime Prevention Cost Center #: 521.300 Function Forge partnerships with residents and commercial businesses through education, maintenance of existing preventive programs and by developing new strategies in the prevention of crime. 2011 Budget Changes With the exception of Interfund Rental, this cost center has been de -funded due to budget cuts. 80 City of Edmonds 2011 Budget Fund: General ax Fund #: 001 Department: Police Department #: 410 Cost Center Crime Prevention Cost Center #: 521.300 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 5,132 9,000 1,528 0 (9,000) -100.0% Overtime 0 0 1,500 0 N/A N/A Benefits 316 1,000 0 0 (1,000) -100.0% Supplies 0 3,820 0 0 (3,820) -100.0% Professional Service 0 3,000 2,000 0 (3,000) -100.0% Repair/Maintenance 321 840 0 0 (840) -100.0% Miscellaneous 0 170 0 0 (170) -100.0% Interfimd Rental 864 1,217 912 2,100 883 72.6% 6,633 19,047 5,940 2,100 (16,947) -89.0% 81 City of Edmonds 2011 Budget Fund: General re Fund #: 001 Department: Police Department #: 410 Cost Center Youth Services Cost Center #: 521.310 Function Provide positive, educational interaction with youth that is intended to deter youth from crime. 2011 Budget Changes • This cost center was de -funded due to budget cuts and the loss of the School Resource Officer contract with Edmonds School District. • One position will be moved to the Patrol budget in 2011. 82 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Youth Services Cost Center #: 521.310 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 120,960 182,951 83,993 0 (182,951) -100.0% Overtime 8,864 8,189 2,399 0 (8,189) -100.0% Holiday Buyback 3,554 7,306 7,306 0 (7,306) -100.0% Benefits 33,018 46,512 20,879 0 (46,512) -100.0% Uniforms 152 700 700 0 (700) -100.0% Supplies 2,315 9,715 0 0 (9,715) -100.0% Small Equipment 0 1,615 0 0 (1,615) -100.0% Professional Services 0 500 0 0 (500) -100.0% Miscellaneous 0 275 0 0 (275) -100.0% Interfund Rental 5,763 12,326 10,867 7,068 (5,258) -42.7% Interf ind Repairs 0 1,000 0 0 (1,000) -100.0% 174,627 271,089 126,144 7,068 (264,021) -97.4% 83 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Training Cost Center #: 521.400 Function Provide training for all Police Department employees; maintains training records for entire department; coordinates hiring logistics and field training for new employees. Budget Narrative • Salary and Benefits — Includes one Training Corporal. • Uniforms — Yearly clothing allowance per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City. • Supplies — Pistol, rifle, and shotgun ammunition used for training and required qualifications; range supplies and targets; TASER cartridges for training and duty use; SAGE projectiles and training munitions supplies; defensive tactics supplies; and first aid supplies. • Small Equipment — Training aids and technology. • Professional Services — Range rental fees; health club membership fees per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City. • Travel — Expenses associated with assigned training as well as new hire background investigations. • Advertising — Recruiting advertising in professional publications as well as area job fairs. • Repair/Maintenance — Repair and maintenance of all department weapons as well as the PRISM shooting simulator. • Miscellaneous — Costs paid to the Washington Criminal Justice Training Commission and private training vendors for training classes and programs attended by employees; cost of Regional Training agreement. • Interfund Rental — Charges associated with staff cars available to all employees. 2011 Budget Changes Over the past several years, and due in great part to the unprecedented demand by the military, munitions costs have consistently increased significantly and beyond any realistic anticipated projection. In order to stay current and consistent with industry best standards/practices and mitigate potential liability in an extremely high liability area (less -lethal and lethal force), the department must provide ongoing and progressive training in firearms and less -lethal force options. This training, which requires each officer to utilize the various weapons systems, each requiring different munitions, cannot be completed absent increased funding. The amount requested for 2011 accounts for these significant increases in munitions' costs and is reflected in the decrease in the Advertising, Small Equipment, Travel and Miscellaneous line items within the Training Cost Center and the Intergovernmental Fund line item within the Prisoner Care Cost Center and represents a reallocation of existing funding. The number also allows for a 5% increase over the total 2010 ammunition expenditures. Additionally, part of the decrease in the Miscellaneous line item is reflected as an increase in the Miscellaneous line item within the Special Operations cost center and again, represents a reallocation of existing funding. 84 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Training Cost Center #: 521.400 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 92,956 87,992 91,482 92,397 4,405 5.0% Overtime 7,741 3,499 4,381 3,499 0 0.0% Holiday Buy Back 3,870 3,972 3,972 3,972 0 0.0% Benefits 21,156 19,731 20,084 25,871 6,140 31.1% Uniforms 0 700 700 700 0 0.0% Supplies 16,090 16,050 16,050 35,654 19,604 122.1% Small Equipment 5,000 5,000 5,000 5,000 0 0.0% Professional Services 12,057 13,140 13,140 13,140 0 0.0% Travel 12,466 27,000 26,000 25,000 (2,000) -7.4% Advertising 0 1,500 200 500 (1,000) -66.7% Repair/Maintenance 0 2,000 500 2,000 0 0.0% Miscellaneous 33,424 33,004 29,000 28,300 (4,704) -14.3% Interfund Rental 6,804 9,598 7,199 1,500 (8,098) -84.4% 211,565 223,186 217,708 237,533 14,347 6.4% 85 City of Edmonds 2011 Budget Fund: General 4 Fund #: 001 Department: Police Department #: 410 Ordinance Cost Center Enforcement Cost Center #: 521.700 Function Handles abandoned vehicles and parking enforcement, including monitoring of city's parking lots. Handles stray, injured and deceased animals, both wild and domestic. Budget Narrative • Salary and Benefits — Includes two Animal Control/Ordinance Enforcement Officers. • Uniforms — Repair and replacement of uniforms lost or damaged on the job or no longer serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City. • Supplies — Plastic bags, animal control drugs, disposable leashes, and dog license and renewals. • Professional Services — Veterinary services with local veterinarians, animal disposal services with S. Morris and contract animal shelter services with Adix. Miscellaneous — Dues for Washington Animal Control Association (WACA). Spay and Neuter — Specific to veterinary services for spay and neuter of stray animals that are placed (adopted) per City Ordinance. Interfund Rental — Charges associated with the rental and maintenance/fuel for the Animal Control and Parking Enforcement vehicles. 2011 Budget Changes Decreases in the Salary/Benefits and Uniforms line items reflect the de -funding of one Animal Control/Ordinance Enforcement Officer position as a result of prior budget cuts and the resultant termination of the contract for animal control services with the City of Mountlake Terrace. The decrease in the Supplies line item reflects the cessation of the Animal Control Education (ACE). The decrease in the Uniforms and Supplies line items is reflected as an increase in the Supplies line item in the Special Operations Cost Center and represents a reallocation of existing funding. 86 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Ordinance Cost Center Enforcement Cost Center #: 521.700 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 117,764 157,562 114,659 117,830 (39,732) -25.2% Overtime 4,726 3,003 1,689 3,003 0 0.0% Holiday Buyback 4,557 4,209 4,209 4,600 391 9.3% Benefits 46,246 52,606 43,571 50,667 (1,939) -3.7% Uniforms 596 1,950 250 1,300 (650) -33.3% Supplies 2,186 3,100 2,100 2,100 (1,000) -32.3% Professional Services 27,396 27,905 27,000 27,905 0 0.0% Miscellaneous 110 75 70 75 0 0.0% Spay & Neuter Animal Control Services 2,003 5,000 2,400 5,000 0 0.0% Interf ind Rental 13,254 21,305 16,983 7,632 (13,673) -64.2% 218,838 276,715 212,931 220,112 (56,603) -20.5% 87 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Traffic Cost Center #: 521.710 Function Enforces traffic laws, issues citations, and conducts investigations of all major collisions. Budget Narrative • Salary and Benefits — Includes four Traffic Officers. • Uniforms — Repair and replacement of uniforms lost or damaged on the job or no longer serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers Association and the City. • Small Equipment — Replacement/upgrade/service agreement of traffic collision investigation equipment/software. • Miscellaneous — Membership dues for the North American Motor Officers Association (NAMOA) and the Washington Technical Accident Investigators (WATAI). • Interfund Rental — Charges associated with the rental and maintenance/fuel for the police motorcycles and traffic car. 2011 Budget Changes None. 88 City of Edmonds 2011 Budget Fund: General LL TVCost Fund #: 001 Department: Police Department #: 410 Cost Center Traffic Center #: 521.710 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 309,131 349,266 329,518 336,672 (12,594) -3.6% Overtime 38,857 12,902 50,196 12,902 0 0.0% Holiday Buyback 10,599 14,679 14,679 14,679 0 0.0% Benefits 104,880 109,071 108,741 114,468 5,397 4.9% Uniforms 998 3,350 450 3,350 0 0.0% Supplies 316 100 192 100 0 0.0% Fuel Consumed 33 0 0 0 N/A N/A Small Equipment 1,320 2,500 2,500 2,500 0 0.0% Miscellaneous 1,614 100 100 100 0 0.0% Equipment 10,096 0 0 0 N/A N/A Interf ind Rental 31,509 50,736 40,482 24,048 (26,688) -52.6% 509,353 542,704 546,858 508,819 (33,885) -6.2% 89 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Property Management Cost Center #: 521.910 Function Collects, maintains and controls all evidence in investigations, houses found property, tests narcotics, and processes fingerprint evidence. Budget Narrative • Salary and Benefits budget includes one Property Officer. • Uniforms covers repair or replacement of uniforms lost or damaged on the job per union contract. • Supplies include evidence supplies, fingerprint supplies, and drug testing supplies. • Professional Services includes NEC Automated Fingerprint and Identification System (AFIS) maintenance 1/3 the cost. • Miscellaneous covers dues for Law Enforcement Identification and Records Association (LEIRA). 2011 Budget Changes • Supplies will show an increase from Records Management Supplies to offset the increase in cost due to additional purchase CD/DVD for digital photography processing. • Small Equipment will show an increase for the purchase of the following New World upgrades: Bar code scanner and bar code printer. A budget transfer from Records Management Professional Services will offset the cost. • Professional Services increased due to hazardous materials disposal, analytical and precision balance, and property room review. There is budget transfer from Investigations Supplies and Records Management Supplies to offset the additional costs. • Miscellaneous will receive a budget transfer to cover the increase in 2011 dues for Law Enforcement Identification and Records Association (LEIRA) from Records Management Supplies. 90 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Property Management Cost Center #: 521.910 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 55,704 55,742 56,250 56,813 1,071 1.9% Overtime 0 1,659 1,659 1,659 0 0.0% Holiday Buyback 1,205 2,169 2,169 2,169 0 0.0% Benefits 16,437 17,446 15,750 18,180 734 4.2% Uniforms 0 410 410 410 0 0.0% Supplies 6,118 3,000 3,000 3,600 600 20.0% Small Equipment 7,196 0 919 1,050 1,050 NA Professional Services 549 1,800 1,800 1,400 (400) -22.2% Miscellaneous 144 30 30 50 20 66.7% Interfund Rental 3,273 7,341 6,556 2,088 (5,253) -71.6% 90,626 89,597 88,543 87,419 (2,178) -2.4% 91 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Reserves Cost Center #: 521.940 Function Part-time officers fill in for vacationing officers, direct traffic, and assist with crowd control at parades and other civic functions. 2011 Budget Changes This function was eliminated with the 2009 mid -year budget reductions and the retirement of the last reserve officer. 92 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Reserves Cost Center #: 521.940 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 473 7,944 0 0 (7,944) -100.0% Benefits 327 831 317 0 (831) -100.0% Uniforms 0 300 0 0 (300) -100.0% 799 9,075 317 0 (9,075) -100.0% 93 City of Edmonds 2011 Budget Fund: General L TV Fund #: 001 Department: Police Department #: 410 Cost Center Prisoner Care Cost Center #: 523.600 Function Jail booking and incarceration costs for prisoner care. Budget Narrative Details of maintenance and operations expenditures are as follows: • Supplies includes food, medical, and prescriptions for prisoners. • Intergovernmental Services covers booking and daily fees under contracts with the City of Lynnwood including cooperative transport, and Snohomish County Jail. There are no increases to the booking and daily fee charged by either the City of Lynnwood or Snohomish County Jail for 2011. 2011 Budget Changes • Supplies There is an increase to the supply line due to Snohomish County Corrections billing the police department for prescription drugs needed by inmates held on Edmonds charges. A transfer from Intergovernmental Services will be used to offset the increase in supplies. • Intergovernmental Service There is decrease to the overall jail budget due to the transfer of a portion of the jail funding to Dispatch Interfund Rental to cover the cost of the purchase of new MDC's required to operate the new CAD system from New World, there is transfer to Training Supplies to cover the purchase of ammunition, and a transfer to Special Operations Supplies for the purchase of ammunition. 94 City of Edmonds 2011 Budget Fund: General L TV Fund #: 001 Department: Police Department #: 410 Cost Center Prisoner Care Cost Center #: 523.600 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Supplies 47 2,000 4,248 5,000 3,000 150.0% Professional Services 885 0 0 0 N/A N/A Intergovt Services 586,869 729,418 605,000 609,733 (119,685) -16.4% 587,801 731,418 609,248 614,733 (116,685) -16.0% 95 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Police Department #: 410 Cost Center Dispatch Cost Center #: 528.600 Function • Dispatch operates a single, central, 24 hours per day receiving station for all reported emergency and non - emergency incidents requiring Police Department response. Budget Narrative Details of maintenance and operations expenditures are as follows: • Interfund rental charges are for transfers to the reserve fund for vehicle computer replacement. During 2010, all replacement funds for vehicle computers were suspended due to budget shortfalls. 2011 Budget Changes • Interfund rental charges for vehicle computer and radio replacement will commence again in 2011. There is a budget transfer from Prisoner Care Intergovernmental Services to cover the cost of replacing the seventeen (17) MDC's as part of the New World project. Also, there is an increase to the annual B Fund to insure there is funding for replacing all portable, mobile, and future MDC's. 96 City of Edmonds 2011 Budget Fund: General LL Tw Fund #: 001 Department: Police Department #: 410 Cost Center Dispatch Cost Center #: 528.600 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Interfund Rental 12,000 48,000 48,000 0 (48,000) -100.0% 12,000 48,000 48,000 0 (48,000)-100.0% 97 City of Edmonds 2011 Budget Fund: Drug Enforcement Fund #: 104 Department: Police Department #: 410 Cost Center Total Fund Cost Center #: n/a Function • Record monies and proceeds from the sale of property seized during drug investigations and expenditures of those monies for drug enforcement. Purpose • Enforce local and state laws and keep citizens and the community safe from violence and crime. Budget Narrative • The Drug Enforcement budget covers fuel and maintenance for narcotics detective vehicle, Nextel radio and Blackberry fees, miscellaneous funds for drug buys, informant and surveillance expenses and payment of 10% seizures tax to the state. 2011 Budget Changes There is an increase in cost of salary, benefits, and estimated overtime increases for the sergeant's position. Edmonds, Mountlake Terrace, and Lynnwood Police Departments share the cost for a sergeant's position assigned to the South Snohomish County Narcotics Task Force. 98 City of Edmonds 2011 Budget Fund: Drug Enforcement Fund #: 104 Department: Police Department #: 410 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 143,374.90 140,281 131,976 91,478 (48,803) -34.8% Revenue Investment Interest 1,978.53 3,500 0 0 (3,500) -100.0% Miscellaneous Revenue 35,146.62 25,000 32,215 30,000 5,000 20.0% Insurance Recovery 14,511.82 0 0 0 N/A N/A Total Revenue 51,636.97 28,500 32,215 30,000 1,500 5.3% Expenditure Supplies 224.04 200 200 200 0 0.0% Fuel Consumed 2,245.24 2,000 2,331 2,000 0 0.0% Small Equipment 4,511.98 5,000 5,000 5,000 0 0.0% Communications 2,659.39 2,233 1,300 2,233 0 0.0% Repair and Maintenance 22.32 800 0 800 0 0.0% Miscellaneous 15,224.00 20,000 20,000 20,000 0 0.0% Intergovernmental Services 38,148.98 43,882 43,882 50,000 6,118 13.9% Total Expenditure 63,035.95 74,115 72,713 80,233 6,118 8.3% Ending Cash 131,975.92 94,666 91,478 41,245 (53,421) -56.4% City of Edmonds 2011 Budget This page is intentionally left blank. 100 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Community Services & Department #: Economic Development Cost Center Total Department Cost Center #: 101 City of Edmonds 2011 Budget Fund: General nn ,. Fund #: 001 Department: Community Services Department #: 610 Cost Center Total Department Cost Center #: 519.700 Mission Statement Community Services' mission is to provide effective and efficient support to the Mayor, City Council, Department Directors and staff. The Department 1) helps form and develop long-term policies and strategies, 2) plans, organizes, coordinates, and implements major/special projects, and 3) serves as an effective liaison between the City and its residents, and community, regional, and state organizations. Purpose The Community Services Department helps develop and establish both long-term and short-range goals and objectives. The Department also develops administrative procedures and policies, coordinates Capital Improvement Projects, participates as a member of the annual budget review committee, and provides for special project management on regional issues that involve funding, legislation, and interlocal agreements. Budget Narrative The Salary and Benefits budget includes the Community Services Director and one Executive Assistant. 2011 Budget Changes None. 102 City of Edmonds 2011 Budget Fund: General nn ,. Fund #: 001 Department: Community Services Department #: 610 Cost Center Total Department Cost Center #: 519.700 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 199,284 218,676 208,167 210,934 (7,742) -3.5% Overtime 0 1,117 0 0 (1,117) -100.0% Benefits 48,041 54,639 54,639 65,390 10,751 19.7% Supplies 419 2,000 600 1,000 (1,000) -50.0% Small Equipment 0 500 500 500 0 0.0% Professional Services 104,724 42,000 133,446 42,000 0 0.0% Communications 1,195 690 690 690 0 0.0% Travel 501 2,000 600 1,500 (500) -25.0% Advertising 0 1,060 500 500 (560) -52.8% Rental/Lease 1,668 1,320 1,660 1,320 0 0.0% Repair/Maintenance 723 500 500 500 0 0.0% Miscellaneous 1,396 2,000 1,750 2,000 0 0.0% Interf ind Rental 414 197 147 380 183 92.9% 358,364 326,699 403,199 326,714 15 0.0% 103 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Economic Development Department #: 240 Cost Center Total Department Cost Center #: 513.110 Function The Economic Development office works to strengthen the local economy by attracting new businesses, working with property owners on redevelopment options, assisting local merchants to grow their businesses, resolving complaints and concerns, and marketing Edmonds to businesses and visitors. The department coordinates with other departments, government agencies, and Chambers of Commerce on special projects. It also works on policies that encourage economic development and make the city more business -friendly. Budget Narrative Funding is included for professional services needed for economic development -related projects and policies. Other costs include: supplies for general office use and for special events, Edmonds Update Quarterly Newsletter, travel to business meetings and conferences, advertising in trade journals to promote the City, special events and tourism, minor computer and camera equipment, and miscellaneous costs such as memberships, data purchases, publication printing, and professional training. 2011 Budget Changes None. 104 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Economic Development Department #: 240 Cost Center Total Department Cost Center #: 513.110 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Benefits 48 0 0 0 N/A N/A Supplies 586 2,500 600 1,000 (1,500) -60.0% Small Equipment 615 800 400 400 (400) -50.0% Professional Services 4,200 19,000 19,000 34,800 15,800 83.2% Communications 0 9,400 9,400 9,400 0 0.0% Travel 227 3,000 500 1,500 (1,500) -50.0% Advertising 0 40,000 40,000 25,000 (15,000) -37.5% Rental/Lease 348 0 0 0 N/A N/A Miscellaneous 1,436 5,000 5,000 5,000 0 0.0% 7,461 79,700 74,900 77,100 (2,600) -3.3% 105 City of Edmonds 2011 Budget This page is intentionally left blank. 106 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Total Department Cost Center #: n/a 107 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Total Department Cost Center #: n/a Mission Statement The Development Services Department's mission is to preserve and enhance our community's sustainability and quality of life by: • Providing accurate, consistent, and timely permit processing • Promoting building safety and managed land use • Implementing adopted City codes, policies, plans, and standards • Protecting the public's health and safety • Providing excellent customer service 108 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Total Department Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries And Wages 1,097,271 1,270,844 1,088,055 1,253,728 (17,116) -1.3% Overtime 2,928 6,020 2,700 1,520 (4,500) -74.8% Benefits 400,261 389,355 339,420 413,909 24,554 6.3% Uniforms 373 1,655 150 320 (1,335) -80.7% Supplies 18,080 30,700 20,700 26,000 (4,700) -15.3% Small Equipment 1,921 1,900 1,900 1,900 0 0.0% Professional Services 111,304 190,750 92,935 149,430 (41,320) -21.7% Communications 4,305 6,784 5,030 5,530 (1,254) -18.5% Travel 1,319 6,630 3,250 6,880 250 3.8% Advertising 1,973 3,580 3,605 3,780 200 5.6% Rental/Lease 22,584 27,590 22,000 27,590 0 0.0% Repairs & Maintenance 693 14,598 4,609 5,443 (9,155) -62.7% Miscellaneous 18,136 43,215 27,200 35,805 (7,410) -17.1% Interfund Rental 9,138 16,793 14,254 9,632 (7,161) -42.6% 1,690,286 2,010,414 1,625,808 1,941,467 (68,947) -3.4% 109 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Planning Cost Center #: 558.600 Function Planning Services administers all City codes related to land use and zoning, and supports the Architectural Design Board, Planning Board, Hearing Examiner, Historic Preservation Commission, and Mayor's Climate Protection Committee. The division processes and coordinates a wide range of land use permits and approvals processed by City staff, the Hearing Examiner, and the ADB. Long-range planning activities include implementation of the State's Growth Management Act and preparing and updating the Comprehensive Plan, as well as preparing or coordinating sub area and functional plans and sustainability initiatives. The division also maintains the Shoreline Master Program and critical areas regulations and reviews all development for compliance with these environmental regulations. The division assists in implementing the City's Geographical Information System program. Planning works with community groups to plan and implement specific plan elements, such as downtown revitalization and neighborhood planning, and supports and implements development code initiatives. Support services provided to the public and other departments include mapping and graphics, database development, and land and building inventories. Budget Narrative Salaries & Benefits Planning Manager, four professional planners, administrative assistant and clerk, student interns (GIS). Total 6.1 FTE plus interns. Overtime Minor overtime charges to cover peak period workloads. Small Equipment Small tools and minor equipment. Professional Services Hearing Examiner, Minute Taker (incl. transcripts), digital aerials, special studies (e.g. critical areas recon or review), UW study. Communications Cell phones. Travel Lodging, meals, mileage for meetings or training. Advertising Legal notices, meeting agendas, display ads and public mailings. Miscellaneous Dues/subscriptions/memberships, class registrations & tuition, printing, resource materials and publications, microfilming. Interfund Rental Vehicle rental for #135 and 1/3 share of #104. 2011 Budget Changes Deleted $20,000 from Professional Services for previous code rewrite project. Added $31,550 to Professional Services for completion of UW Five Comers/Westgate study approved by Council, funded by Planning 2010 budget savings. 110 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Planning Cost Center #: 558.600 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 430,473 474,371 450,976 463,931 (10,440) -2.2% Overtime 84 520 0 520 0 0.0% Benefits 143,569 146,731 146,731 157,736 11,005 7.5% Uniforms 0 320 150 320 0 0.0% Supplies 678 0 600 0 N/A N/A Minor Equipment 1,653 1,700 1,700 1,700 0 0.0% Professional Svc 70,076 97,380 65,880 108,930 11,550 11.9% Professional Services -Planning Signs 3,240 0 555 0 N/A N/A Communications 1,032 1,230 1,230 1,230 0 0.0% Travel 559 3,050 2,500 3,050 0 0.0% Advertising 1,906 3,530 3,530 3,530 0 0.0% Repairs & Maintenance 114 0 209 0 N/A N/A Miscellaneous 12,194 17,660 14,000 17,660 0 0.0% Interfund Rental 1,665 2,790 2,417 2,276 (514) -18.4% 667,243 749,282 690,478 760,883 11,601 1.5% 111 City of Edmonds 2011 Budget Fund: General WCost Fund #: 001 Department: Development Services Department #: 620 Cost Center Building Services Center #: 524.100 Function The Building Division provides permitting information, permit intake and issuance, plan review services, field inspection services and building code enforcement for public and private development. The Division determines compliance with State mandated building and related construction codes, local regulations and city ordinances and ensures compliance. Budget Narrative Salaries and Benefits The Building Division consists of seven (7) full time equivalent (FTE's) positions including; the Building Official, Assistant Building Official, Senior Combination Building Inspector, Residential Plans Examiner, Senior Permit Coordinator, Permit Coordinator and Permit Specialist. Overtime Overtime for the processing and microfilming of permit records, special projects, and maintaining weekly administrative duties for the division, etc. Uniforms Boots, field gear, safety equipment, uniforms, raingear — as required by union contract. Professional Services Consultant reviews, engineering evaluations and studies, etc. Communication Mobile phones and laptop wireless card for field staff. Travel Travel to business meetings, seminars, training, etc. Advertising Publication for legal notices. Repair/Maintenance Contract, maintenance, parts and copies for blueprint copy machine. Miscellaneous Public forms and handouts, reference books, code books (including for 2010 code change), technical software, training, memberships, dues, registrations, conferences, microfilming, etc. Interfund Rental Vehicle rental for units #29, #35 and #122. 2011 Budget Changes None. 112 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Building Services Cost Center #: 524.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 464,464 504,146 500,175 506,376 2,230 0.4% Overtime 0 4,500 0 0 (4,500) -100.0% Benefits 140,695 148,880 148,880 156,976 8,096 5.4% Uniforms 373 1,335 0 0 (1,335) -100.0% Minor Equipment 62 0 0 0 N/A N/A Professional Svc 17,783 77,870 15,000 25,000 (52,870) -67.9% Communications 2,650 4,900 3,000 3,500 (1,400) -28.6% Travel 677 1,500 700 1,750 250 16.7% Advertising 66 50 75 250 200 400.0% Repairs/Maintenance 384 10,655 900 1,500 (9,155) -85.9% Miscellaneous 5,330 24,410 12,500 17,000 (7,410) -30.4% Interf ind Rental 7,473 14,001 11,837 7,356 (6,645) -47.5% 639,958 792,247 693,067 719,708 (72,539) -9.2% 113 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Administration Cost Center #: 558.800 Function Department administration ensures that all City codes and ordinances within the divisions are enforced, and needs as related to government services are met. The Administrative Assistants within the Administration Division handle customer contacts by phone and counter visits and handle ordering Department supplies, payroll and invoicing. The Code Enforcement Officer reports to the Director and handles code compliance issues. Code compliance issues include building, zoning, and engineering and nuisance complaints. Budget Narrative Development Services Administration consists of the Director, two part time Administrative Assistants and the Code Enforcement Officer. Supplies Office supplies, forms, copy paper, publications, cleaning supplies, and refreshments for public meetings Small Equipment Small tools and minor equipment Professional Services Engineering/architectural, management consulting, legal services, computer programming Communication Telephone, on-line changes, postage, fax Travel Lodging, meals, mileage Advertising Legal notices, meeting dates/agenda ads Rental/Lease Copier leases Repairs/Maintenance Equipment repairs/maintenance — fax, binding machine, label maker, laminator Miscellaneous Dues/subscriptions/memberships, registration, tuition, film developing 2011 Budget Changes None. 114 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Development Services Department #: 620 Cost Center Administration Cost Center #: 558.800 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 202,333 292,327 136,904 283,421 (8,906) -3.0% Overtime 2,844 1,000 2,700 1,000 0 0.0% Benefits 115,998 93,744 43,809 99,197 5,453 5.8% Supplies 17,403 30,700 20,100 26,000 (4,700) -15.3% Minor Equipment 206 200 200 200 0 0.0% Professional Services 20,206 15,500 11,500 15,500 0 0.0% Communications 623 654 800 800 146 22.3% Travel 83 2,080 50 2,080 0 0.0% Rental/Lease 22,584 27,590 22,000 27,590 0 0.0% Repairs/Maintenance 195 3,943 3,500 3,943 0 0.0% Miscellaneous 612 1,145 700 1,145 0 0.0% 383,085 468,883 242,263 460,876 (8,007) -1.7% 115 City of Edmonds 2011 Budget This page is intentionally left blank. 116 City of Edmonds 2011 Budget Fund: General 4Cost Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Total Department Center #: n/a Administrative Support 117 City of Edmonds 2011 Budget Fund: General L L nV Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Total Department Cost Center #: n/a Mission Statement To provide Edmonds citizens with a balanced system of open land, parks, recreation, cultural arts and support facilities to ensure quality of life. Purpose The Parks, Recreation and Cultural Services Department serves as the community's key resource for providing parks, recreation and aquatic programs, cultural arts, tourism, economic development and an enhanced quality of life for its citizens. Thousands of participants visit weekly to join the 1,000 plus programs offered each year. There are more than 60 sites, including 20 active parks that encompass nearly 325 acres, 20,000 square feet of flowerbeds and more than 1,000 feet of waterfront shoreline in the Edmonds Parks' system. The Department manages the Edmonds Memorial Cemetery and serves as liaison to the Edmonds Public Library, the South County Senior Center, the Arts Commission, the Sister City Commission, and provides ongoing partnerships with numerous community organizations including the Edmonds School District and Edmonds Community College. 118 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Total Department Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 1,677,496 1,946,503 1,872,796 1,909,403 (37,100) -1.9% Overtime 4,800 5,500 5,104 5,000 (500) -9.1% Benefits 521,001 572,612 560,276 598,332 25,720 4.5% Uniforms 2,826 6,540 5,300 6,540 0 0.0% Supplies 90,347 119,600 109,760 114,590 (5,010) -4.2% Small Equipment 2,978 2,800 2,300 4,000 1,200 42.9% Professional Services 321,964 331,779 325,695 357,534 25,755 7.8% Communications 23,877 24,528 24,898 25,566 1,038 4.2% Travel 1,243 2,870 1,906 3,940 1,070 37.3% Advertising 2,945 3,852 3,937 3,852 0 0.0% Rental/Lease 43,895 51,072 43,454 49,470 (1,602) -3.1% Public Utility 151,552 133,416 133,416 133,416 0 0.0% Repair/Maintenance 19,977 24,324 23,754 24,918 594 2.4% Miscellaneous 30,170 35,975 33,809 38,570 2,595 7.2% Intergovernmental Services 69,208 64,250 64,250 64,250 0 0.0% Interfund Rental 71,766 123,849 102,850 65,844 (58,005) -46.8% 3,036,045 3,449,470 3,313,505 3,405,225 (44,245) -1.3% 119 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Administration Cost Center #: 574.100 Function Administration manages park and recreational needs for the City of Edmonds. The program oversees more than 60 sites, 325 acres of parkland and 60,000 square feet of program space among the Frances Anderson Center, Plaza Room, Meadowdale Community Clubhouse and Yost Pool. The staff develops long range plans for capital assets, park land acquisition, and capital development, administers county, state, and federal grants, and manages general fund budgets as well as nine special fund accounts. Administration serves as liaison to five boards and commissions as well as neighboring City, County, and school district jurisdictions. This cost center supervises the office functions of the department in particular recreation program registration, facility rentals (picnic shelters, Plaza Room, Anderson Center, etc.), providing information to the public, and building supervision for the Anderson Center open 80 hours per week to the public in addition to private rental times. Budget Narrative Salaries and benefits are for the Director, Office supervisor, two Senior Office Assistants and four part time front desk staff. Rental /Lease line is for copier rental and leased BNSF property at Marina Beach. The Professional Services line covers the monitors for off hour rentals of the Frances Anderson Center and the Edmonds Plaza Room. 2011 Budget Changes Rental/Lease line is diminished 45% due to the DNR lease for western portion of Union Oil dock disappearing with demolition of the dock in 2009. 120 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Administration Cost Center #: 574.100 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 281,783 311,904 315,212 317,163 5,259 1.7% Benefits 92,944 101,818 100,868 107,835 6,017 5.9% Supplies 6,206 6,300 6,300 6,300 0 0.0% Small Equipment 142 300 300 300 0 0.0% Professional Services 4,921 4,552 4,552 4,500 (52) -1.1% Communications 795 783 783 783 0 0.0% Travel 55 400 100 400 0 0.0% Rental/Lease 7,993 15,497 8,500 8,500 (6,997) -45.2% Repair/Maintenance 0 370 370 370 0 0.0% Miscellaneous 712 1,730 1,000 1,000 (730) -42.2% 395,551 443,654 437,985 447,151 3,497 0.8% 121 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Recreation & Cultural Cost Center Cost Center #: 574.200 Services Function The General Recreation & Cultural Services Program is designed to create and implement recreational and environmental education programs along with arts, tourism, and cultural opportunities for the citizens of Edmonds. Programs staff supervise include community recreation, arts, athletics, aquatics, fitness, outdoor recreation, and ranger/naturalist activities. Staff oversees contracted and hourly instructors, as well as seasonal employees. In addition to ongoing programs, the staff develops and supervises special events throughout the year and participates in numerous community partnerships. Staff provides leadership in regional marketing of recreational activities, community youth programs, activities of state recreation and arts organizations, cultural tourism and economic development including streetscape enhancements, and the Edmonds Arts Commission programs. Staff oversees the Frances Anderson Center, Meadowdale Community Clubhouse, Yost Pool, and six tenant leases at the Frances Anderson Center. Budget Narrative The positions covered in the salaries and benefits line include the Recreation Manager, Cultural Services Manager, Recreation Coordinators (2), Environmental Education Coordinator, Cultural Services Assistant, and a Recreation Aide (Hourly). Also included are part-time Hiking Instructors whose salary is recovered by program fee revenue. Contracted program instructors are paid a percentage of the class revenue out of the professional services line. Programs include, but are not limited to art classes for children and adults, dance classes, camps (science, computer, water sports, lego and theater camp), and parent/child classes such as the Fun Factory. The CRAZE (the City's recreation guide) is published three times/year in collaboration with the City of Mountlake Terrace. This publication is paid for from communications (postage for mailing) and miscellaneous (design and printing). 2011 Budget Changes None. 122 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Recreation & Cultural Cost Center Cost Center #: 574.200 Services 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 410,704 464,404 447,093 452,448 (11,956) -2.6% Benefits 137,250 150,661 147,541 158,357 7,696 5.1% Supplies 2,373 4,100 4,100 4,100 0 0.0% Professional Services 192,017 183,147 194,919 198,964 15,817 8.6% Communications 16,037 15,425 16,089 16,545 1,120 7.3% Travel 0 900 73 900 0 0.0% Advertising 2,945 3,152 3,067 3,152 0 0.0% Repair/Maintenance 11,119 11,674 11,884 12,478 804 6.9% Miscellaneous 24,206 27,200 23,524 27,200 0 0.0% Interfund Rental 8,196 14,379 11,871 5,580 (8,799) -61.2% 804,846 875,042 860,161 879,724 4,682 0.5% 123 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Discovery Programs Cost Center #: 574.350 Function Discovery Programs provide interpretive and environmental education opportunities for citizens, school -age children, and visitors to our parks and beaches; and promote stewardship of Puget Sound, its shoreline, and the surrounding watershed. The above are accomplished in a variety of ways including: • Ranger -Naturalist classroom visits and beach walks • Discover the Forest at Yost Park for schools and youth groups • Spring break and summer nature day camps • Public beach cleanups, low -tide beach walks, and Moonlight Beach Adventure • Ranger -Naturalist daily beach patrol Memorial Day through Labor Day • Olympic Beach Visitor Station and Volunteer Beach Docents • Watershed Fun Fair • Puget Sound Bird Fest in collaboration with the Economic Development Department • Discovery Programs website Budget Narrative Salaries and benefits in this cost center cover the Interpretive Specialist and seasonal Ranger -Naturalists. 2011 Budget Changes None. 124 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Discovery Programs Cost Center #: 574.350 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 38,735 44,696 41,500 41,650 (3,046) -6.8% Benefits 6,289 10,141 9,130 11,246 1,105 10.9% Uniforms 55 800 800 800 0 0.0% Supplies 588 1,160 1,160 1,200 40 3.4% Professional Services 915 1,280 1,000 1,000 (280) -21.9% Communications 724 850 775 850 0 0.0% Travel 690 630 630 700 70 11.1% Miscellaneous 10 0 10 40 40 NA 48,006 59,557 55,005 57,486 (2,072) -3.5% 125 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Aquatics Cost Center #: 575.510 Function The Aquatics Program provides aerobics, lap swims, public swims, learn -to -swim classes, swim team and dive club. Swim lessons are for ages 6 months and up. The Swim Team and Dive Club provide a competitive environment, which allows youth fitness, conditioning, teamwork and individual success. The Swim Team practices four days/week and competes with other local parks departments throughout the summer. Budget Narrative Yost Pool is a summer only, outdoor pool. The salaries and benefits are for seasonal employees. 2011 Budget Changes None. 126 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Aquatics Cost Center #: 575.510 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 106,917 150,540 110,000 111,100 (39,440) -26.2% Benefits 18,147 22,647 17,490 17,776 (4,871) -21.5% Supplies 2,016 3,800 3,000 4,000 200 5.3% Professional Services 0 0 0 2,800 2,800 NA Communications 1,094 1,270 1,063 1,200 (70) -5.5% Advertising 0 0 170 0 N/A N/A Repair/Maintenance 0 210 0 0 (210) -100.0% Miscellaneous 45 300 0 200 (100) -33.3% 128,219 178,767 131,723 137,076 (41,691) -23.3% 127 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Athletics Cost Center #: 575.520 Function Adult activities include basketball, softball, volleyball, pickleball and tennis. Youth programs include, but are not limited to soccer, sports camps (spring and summer) and tennis. The Athletic Program is responsible for managing and scheduling the City's thirteen ball fields throughout the year. Budget Narrative The salaries and benefits cover the tennis instructor. Professional services include athletic league officials, contracted field attendants, gym monitors and contracted instructors. The rental/lease line covers the rental of Seaview Gymnasium at Edmonds Community College for volleyball. 2011 Budget Changes None. 128 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Athletics Cost Center #: 575.520 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 3,276 3,997 4,000 4,040 43 1.1% Benefits 442 412 400 545 133 32.3% Supplies 9,241 16,009 9,500 11,000 (5,009) -31.3% Professional Services 46,643 68,750 48,102 68,750 0 0.0% Rental/Lease 10,695 15,575 14,845 15,850 275 1.8% Miscellaneous 0 65 2,135 3,150 3,085 4746.2% 70,296 104,808 78,982 103,335 (1,473) -1.4% 129 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Day Camps Cost Center #: 575.530 Function The Day Camp (ages 6-12) and Camp Goodtime (ages 3.5-5) provide a safe and fun traditional summer experience for children and offer socially enriching experiences. These summer camps employ up to 25 young people from the community. 35-40 teens volunteer in the Day Camp as Junior Counselors. Highlights include the children's carnival, talent show and the annual student visits from our Sister City in Hekinan, Japan. The annual children's carnival is an event put on by kids for kids with proceeds going to the Youth Scholarship Fund. Budget Narrative The salaries and benefits cover the supervisors, leaders and assistants. 2011 Budget Changes None. 130 City of Edmonds 2011 Budget Fund: General 4 Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Day Camps Cost Center #: 575.530 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 67,260 70,376 76,012 76,772 6,396 9.1% Benefits 12,632 9,915 9,915 10,411 496 5.0% Supplies 4,101 5,800 4,060 5,800 0 0.0% Travel 351 0 603 1,000 1,000 NA Miscellaneous 1,174 550 1,260 1,000 450 81.8% 85,519 86,641 91,850 94,983 8,342 9.6% 131 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Fitness Cost Center #: 575.540 Function Fitness classes include Yoga, Tai Chi, Qigong, Tae-Kwon Do, Pilates, Feldenkrais, Zumba, Personal Training, Baby Boot Camp and Jazzercise. Budget Narrative The salaries and benefits cover one Yoga instructor. The professional services line covers all other contracted fitness instructors. All payments to fitness instructors are based on a percentage of the revenue collected for the class. 2011 Budget Changes None. 132 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Fitness Cost Center #: 575.540 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 22,947 21,453 22,939 23,168 1,715 8.0% Benefits 201 563 563 591 28 5.0% Supplies 131 940 400 800 (140) -14.9% Professional Services 76,967 72,850 74,584 80,000 7,150 9.8% Repairs & Maintenance 1,186 1,000 930 1,000 0 0.0% 101,431 96,806 99,416 105,559 8,753 9.0% 133 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Gymnastics Cost Center #: 575.550 Function All classes in this program are designed to provide positive social and physical experiences with an emphasis on development of major motor skills. The participants enrolled learn at their own pace through step-by-step progressions in a safe, fun and fit environment. Over 50 classes per quarter are offered for ages 2+. Our gymnastic teams, Rhythmic Reflections and Edmonds Illusions, compete locally throughout the gymnastics season. Birthday parties, play zones and camps round out the comprehensive recreational gymnastics and youth fitness programs. Budget Narrative The salaries and benefits are for the supervisor and the gymnastics instructors and assistants. The miscellaneous line covers USA Gymnastics affiliation and instructor certifications. The minor equipment line covers replacement mats. 2011 Budget Changes None. 134 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Gymnastics Cost Center #: 575.550 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 81,459 101,282 101,411 102,425 1,143 1.1 % Benefits 10,768 13,302 13,302 13,967 665 5.0% Supplies 2,887 4,965 4,900 4,900 (65) -1.3% Minor Equipment 1,994 2,000 2,000 2,000 0 0.0% Professional Services 200 800 800 800 0 0.0% Rental/Lease 218 0 109 120 120 NA Repair/Maintenance 0 500 0 500 0 0.0% Miscellaneous 75 300 200 300 0 0.0% 97,601 123,149 122,722 125,012 1,863 1.5% 135 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Meadowdale Preschool Cost Center #: 575.560 Function The Meadowdale Preschool Program was established in 1991 to meet the needs for a preschool in the north Edmonds area and to better utilize the space at the Meadowdale Community Clubhouse. A developmentally appropriate preschool program provides children the opportunity to receive the necessary skills for physical, emotional, social, and cognitive development and prepares them for Kindergarten. Children enjoy hands-on curriculum in math, science, art, reading and storytelling, writing, music and large motor activities. Budget Narrative The salaries and benefits are for the Preschool Director and one assistant. 2011 Budget Changes None. 136 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Meadowdale Preschool Cost Center #: 575.560 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 21,535 24,794 19,858 20,057 (4,737) -19.1% Benefits 7,288 7,647 5,957 7,020 (627) -8.2% Supplies 897 1,786 1,600 1,750 (36) -2.0% Professional Services 184 400 1,738 720 320 80.0% Communications 923 912 900 900 (12) -1.3% Miscellaneous 112 250 100 100 (150) -60.0% 30,939 35,789 30,153 30,547 (5,242) -14.6% 137 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Parks Maintenance Cost Center #: 576.800 Function The purpose of the Parks Maintenance cost center is to provide safe, well maintained, multi -faceted park facilities for the recreation and enjoyment of Edmonds residents as well as park patrons from surrounding areas. There are approximately 62 parks and gateway entrances maintained on a regular basis. On a daily basis, Parks Maintenance maintains six waterfront beach parks, a fishing pier, and 31 neighborhood parks. Maintenance includes trash, litter and City restroom upkeep along with maintaining all City owned landscapes. Parks maintains Yost Pool from May thru September, a key asset for this community. The Park Maintenance division is responsible for preserving and upgrading all playground structures and equipment as needed. The Parks Maintenance crew maintains the Street Tree program which is beneficial to the downtown area. They are responsible for maintaining all City owned baseball and soccer fields along with two Edmonds School District fields. The City entered into a partnership with the Edmonds School District allowing the City to utilize the two fields in order to keep up with the demand of organized youth sports. Parks also assists with numerous City events such as 4`h of July, Taste of Edmonds, Arts Festival, Wenatchee Youth Circus, Concerts in the Park, City Park Easter Egg Hunt, Downtown Christmas Tree Lighting and many more small events. Budget Narrative Salaries/Benefits Parks Maintenance Department consists of 11 full time positions, the Park Maintenance Manager, Parks Maintenance Lead man, and nine Maintenance Workers. Supplies Soil, sand, infield mix, fertilizers, herbicides, metal/rebar, mower parts, shop tools, lumber, trash liners, safety equipment, cleaning and miscellaneous supplies. Rental Lease Chemical toilets, power equipment, tool lease and equipment rental. Public Utility Includes water, gas, electricity, fuel, oil and dump fees. Repair Maintenance Outside repair service, tree/stump removal, equipment and Marina Beach Pier. There will be an increase in tree removal due to the age of trees throughout our park system. Intergovernmental Sery Meadowdale complex and Lynndale Skateboard Park maintenance fees. Permit fees for Yost Pool. Interfund Rental Annual rate for twelve trucks, three tractors, two trailers and shared cost with Public Works Department of bucket truck and wood chipper. 2011 Budget Changes Decision Packages Include: Increase Rental Lease Account: Increase from 20,000 to 25,000 which is a 5,000 dollar increase for Chemical toilets due to acquiring two new parks and increased use and service required to maintain safe and clean chemical toilets for public to use. Small Equipment Account: Replace 2 1 " Honda Mower. $1,200.00 Replace Red Max Back Pack Blower. $503.00 Replace Red Max Lawn Trimmer. $300.00 138 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Parks Maintenance Cost Center #: 576.800 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 638,755 674,872 689,437 697,369 22,497 3.3% Seasonal Staff Salaries 4,125 48,576 17,334 35,000 (13,576) -27.9% Overtime 4,800 5,500 5,104 5,000 (500) -9.1% Benefits 234,441 243,133 243,133 258,027 14,894 6.1% Seasonal Staff Benefits 596 8,671 8,275 8,671 0 0.0% Uniforms 2,771 5,740 4,500 5,740 0 0.0% Supplies 58,750 70,680 70,680 70,680 0 0.0% Small Equipment 842 0 0 1,200 1,200 NA Professional Services 116 0 0 0 N/A N/A Communications 4,304 5,288 5,288 5,288 0 0.0% Travel 147 940 500 940 0 0.0% Advertising 0 700 700 700 0 0.0% Rental/Lease 24,989 20,000 20,000 25,000 5,000 25.0% Public Utility 151,552 133,416 133,416 133,416 0 0.0% Repair/Maintenance 7,672 10,570 10,570 10,570 0 0.0% Miscellaneous 3,835 5,580 5,580 5,580 0 0.0% Intergovernmental Services 69,208 64,250 64,250 64,250 0 0.0% Interfund Rental 62,088 108,425 90,197 58,422 (50,003) -46.1% 1,268,991 1,406,341 1,368,964 1,385,853 (20,488) -1.5% 139 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Flower Program Cost Center #: 576.810 Function The Flower Program is designed to enhance the aesthetic appeal of the downtown area and other selected locations throughout the City. The benefit of the program is the beauty it brings to the community as well as tourism, which directly benefits the City as well as citizens and downtown merchants. The Flower Program employees plant 25 thousand plants in over 114 flower sites around the city and plant 151 flower baskets per year to enhance our downtown area. On various planting days, volunteers from the Floretum Garden Club assist parks employees in planting flower baskets and other areas in downtown area. The non-profit organization Edmonds in Bloom contest has become a yearly event and has improved the City's aesthetic appeal. Budget Narrative Salaries/Benefits Seasonal employees to assist full time staff in maintenance of flower program. Supplies Fertilizers, herbicides, seeds, plants, irrigation parts, miscellaneous supplies and utensils. Interfund Rental Annual rental of shared cost with Public Works of water wagon unit 42. 2011 Budget Changes None. 140 City of Edmonds 2011 Budget Fund: General n Fund #: 001 Department: Parks and Recreation Department #: 640 Cost Center Flower Program Cost Center #: 576.810 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 0 29,609 28,000 28,210 (1,399) -4.7% Benefits 0 3,702 3,702 3,887 185 5.0% Supplies 3,157 4,060 4,060 4,060 0 0.0% Minor Equipment 0 500 0 500 0 0.0% Interfund Rental 1,482 1,042 782 1,842 800 76.8% 4,639 38,913 36,544 38,499 (414) -1.1% 141 City of Edmonds 2011 Budget Fund: Municipal Arts Fund #: 117 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Municipal Arts Program 100 The Edmonds Arts Commission (EAC), established by Ordinance No. 1765 in 1975, presents a year-round comprehensive arts program in literary, visual, and performing arts as defined in the adopted Community Cultural Plan and refined in the EAC strategic plan (reviewed annually). The 1988 Ordinance No. 2667 provides "general revenue funding at a level of at least $15,000 per year, in addition to such monies as may be appropriated or expended for staff support services." The Cultural Services Manager and Cultural Services Assistant salaries are part of the Recreation and Cultural Services cost center. An allocation of $4,000 annually from the Lodging Tax Fund 120 was authorized by Council in 1992 and is used to promote arts and culture activities in Edmonds. The 2011-12 program encourages collaboration in the arts between private and public entities; provides programs for youth and adults; and enhances the visibility of the arts while promoting economic development through cultural tourism. Programs include: • Write on the Sound Writers' Conference • Concerts in the Park Series • Rotating Visual art exhibits in Edmonds Library, Frances Anderson Center and City Hall • Facilitation of Public Art program • Partnership events in performing and visual arts • Quarterly Arts Bulletin email newsletter • Participation in economic development through capital projects such as streetscape improvements • Cultural destination marketing • Community Cultural Planning 2011 Budget Changes Public Arts Acquisition Program 200 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires that one - percent of municipal construction projects be allocated for visual art either for that particular project or for a different site in the City. "Municipal construction project" is any project paid for wholly or in part by the City to construct or remodel any building, community structure, park, street, sidewalk, parking facility, utility or portion thereof. Revenues therefore vary from year to year. Public art projects that may be addressed in 2011-12 include both temporary installations and permanent artworks including unique art elements for flower basket poles. The fund is also used for maintenance/preservation, repair, plaques, and display of the City's Public Art Collection. 2011 Budget Changes Arts Scholarships 300 This fund provides performing and literary arts scholarships for Edmonds students seeking higher education and a career in the arts. Scholarships are funded through donations and through proceeds from the annual Writers' conference. Contributions may be considered tax deductible if for "exclusive public purposes". 142 City of Edmonds 2011 Budget Fund: Municipal Arts Fund #: 117 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Program 100 Beginning Cash 206,472.05 200,972 233,006 229,456 28,484 14.2% Revenue Resale Items 438.84 200 100 100 (100) -50.0% Community Events 28,627.00 23,000 23,000 24,000 1,000 4.3% Investment Interest 2,736.23 5,800 0 0 (5,800) -100.0% Contributions / Private Sources 4,987.26 6,000 6,300 6,000 0 0.0% Interfund Transfer In 19,000.00 19,000 19,000 19,000 0 0.0% Total Revenue 55,789.33 54,000 48,400 49,100 (4,900) -9.1% Expenditure Supplies 2,264.18 4,275 3,500 4,000 (275) -6.4% Small Equipment 82.11 1,000 1,000 1,000 0 0.0% Professional Services 17,294.00 34,200 34,200 33,500 (700) -2.0% Travel 7 0 0 50 50 NA Advertising 4,000.00 4,000 4,000 4,000 0 0.0% Rental / Lease 406.79 1,000 1,000 1,000 0 0.0% Repair and Maintenance 0.00 300 300 300 0 0.0% Miscellaneous 2,201.19 4,950 4,950 4,500 (450) -9.1% Interfund Transfer Out 3,000.00 3,000 3,000 3,000 0 0.0% Total Expenditure 29,255.27 52,725 51,950 51,350 (1,375) -2.6% Ending Cash 233,006.11 202,247 229,456 227,206 24,959 12.3% 143 City of Edmonds 2011 Budget Fund: Municipal Arts Fund #: 117 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Program 200 Beginning Cash 111,372.50 93,508 128,845 107,145 13,637 14.6% Revenue Grants 21,000.00 0 0 0 N/A N/A Investment Interest 1,500.11 3,500 0 0 (3,500) -100.0% Contributions / Private Sources 1,300.00 500 0 1,000 500 100.0% Sale of Junk / Salvage 928.80 0 0 0 N/A N/A Interfund Transfer In 16,347.00 54,040 1,000 5,700 (48,340) -89.5% Total Revenue 41,075.91 58,040 1,000 6,700 (51,340) -88.5% Expenditure Supplies 183.11 200 200 200 0 0.0% Professional Services 23,234.50 50,000 20,000 50,000 0 0.0% Miscellaneous 185.38 4,500 2,500 4,500 0 0.0% Total Expenditure 23,602.99 54,700 22,700 54,700 0 0.0% Ending Cash 128,845.42 96,848 107,145 59,145 (37,703) -38.9% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Program 300 Beginning Cash 12,522.16 13,222 12,696 14,696 1,474 11.2% Revenue Investment Interest 163.10 400 0 0 (400) -100.0% Contributions / Private Sources 111.00 100 0 100 0 0.0% Interf ind Transfer In 3,000.00 3,000 3,000 3,000 0 0.0% Total Revenue 3,274.10 3,500 3,000 3,100 (400) -11.4% Expenditure Professional Services Miscellaneous 3,100.00 0.00 3,000 0 1,000 0 3,000 0 0.0% 0 Total Expenditure 3,100.00 3,000 1,000 3,000 0 0.0% Ending Cash 12,696.26 13,722 14,696 14,796 1,074 7.8% 144 City of Edmonds 2011 Budget This page is intentionally left blank. 145 City of Edmonds 2011 Budget Fund: Memorial Street Tree Fund #: 118 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function The Memorial Tree Fund was established by Ordinance No. 2396 for the deposit of voluntary contributions to enhance the appearance of Edmonds' city streets by planting street trees in conformance with the Edmonds Street Tree Plan. 2011 Budget Changes None. 146 City of Edmonds 2011 Budget Fund: Memorial Street Tree Fund #: 118 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 17,341.62 17,725 17,570 17,570 (155) -0.9% Revenue Investment Interest 228.67 400 0 0 (400)-100.0% Total Revenue 228.67 400 0 0 (400)-100.0% Expenditure Total Expenditure Ending Cash 0.00 0 0 0 17,570.29 18,125 17,570 17,570 N/A N/A (555) -3.1 % 147 City of Edmonds 2011 Budget Fund: Youth Scholarship Fund #: 122 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of Edmonds who cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from individuals, service groups, trusts, special events and gifts. 2011 Budget Changes None. 148 City of Edmonds 2011 Budget Fund: Youth Scholarship Fund #: 122 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Description 2009 Actuals 2010 Budget 2010 Estimate 2011 Budget $$ Change 11-10 % Change 11-10 Beginning Cash 19,019.09 18,556 17,166 15,878 (2,678) -14.4% Revenue Investment Interest 243.64 464 0 0 (464) -100.0% Contribution/Donation 2,317.25 3,000 3,019 3,000 0 0.0% Total Revenue 2,560.89 3,464 3,019 3,000 (464) -13.4% Expenditure Miscellaneous 4,414.00 3,400 4,307 4,000 600 17.6% Total Expenditure 4,414.00 3,400 4,307 4,000 600 17.6% Ending Cash 17,165.98 18,620 15,878 14,878 (3,742) -20.1% 149 City of Edmonds 2011 Budget Tourism ism Promotional / Fund: rts Fund #: 123 Y Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function This fund was established in 1985 by Resolution No. 630, which designates that 25 percent of all monies received from the motel/hotel excise tax are to be held in the Tourism Promotion Fund. Due to timing differences transfers from the 120 to the 123 may not exactly reflect the actual revenues received in the 120 for any given year. The Fund is administered with the directions and recommendations of the Edmonds Arts Commission (EAC) to promote and advertise artistic events and programs in Edmonds including: • EAC works in partnership with the Economic Development Department to promote economic development through cultural tourism for Edmonds • Advertising/promotion for Write on the Sound Writers' Conference, nationally recognized 2 1/2 day event • EAC Tourism Promotion Award program - awards reimbursement contracts to local organization applicants promoting cultural arts activities that draw people to Edmonds. Generally the maximum awards are $2,000 with a total of approximately $8,000-9,000 awarded in any given year. 2011 Budget Changes None. 150 City of Edmonds 2011 Budget ism Promotional / Fund: Arts Fund #: 123 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 48,207.94 32,252 50,855 50,705 18,453 57.2% Revenue Sale Maps & Books 118.75 200 100 100 (100) -50.0% Investment Interest 617.57 1,400 0 0 (1,400) -100.0% Transfer From Fund 120 18,005.36 15,883 18,750 18,750 2,867 18.1% Total Revenue 18,741.68 17,483 18,850 18,850 1,367 7.8% Expenditure Supplies 0.00 100 0 0 (100) -100.0% Professional Services 10,850.00 10,500 10,500 10,500 0 0.0% Advertising 720.78 3,000 4,500 4,500 1,500 50.0% Miscellaneous 4,523.46 8,500 4,000 6,000 (2,500) -29.4% Total Expenditure 16,094.24 22,100 19,000 21,000 (1,100) -5.0% Ending Cash 50,855.38 27,635 50,705 48,555 20,920 75.7% 151 City of Edmonds 2011 Budget Fund: Gifts Catalog Fund #: 127 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Parks and Recreation 000 This fund provides an opportunity for individuals or groups to donate funds for site specific items, such as benches, tables, bike racks, for use in the City's park system. Revenue is from contributions and interest. Contributions may be considered tax deductible if for "exclusive public purposes". Art Museum/Memorial Buildin2100 This fund was established to assist with art projects of a capital nature, such as museum related projects or display facilities. Revenue is from contributions and interest. Contributions may be considered tax deductible if for "exclusive public purposes". Public Art Donations 200 This fund provides an opportunity for individuals or organizations to donate funds for specific public art projects to be sited in the City of Edmonds. Revenue is from contributions and interest. Contributions may be considered tax deductible if for "exclusive public purposes". 152 City of Edmonds 2011 Budget Fund: Gifts Catalog Fund #: 127 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash - Program 000 103,021.33 90,053 98,498 116,327 26,274 29.2% Revenue Investment Interest 1,150.35 2,251 0 0 (2,251) -100.0% Contributions / Private Sources 25,177.35 500 22,600 4,640 4,140 828.0% Total Revenue 26,327.70 2,751 22,600 4,640 1,889 68.7% Expenditure Supplies 25,501.22 350 2,771 1,300 950 271.4% Professional Services 0.00 0 2,000 0 N/A N/A Interfund Transfer Out 5,350.00 0.00 0 0 N/A N/A Total Expenditure 30,851.22 350.00 4,771 1,300 950 271.4% Ending Cash 98,497.81 92,454 116,327 119,667 27,213 29.4% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash -Program 100 63,180.56 64,766 64,009 64,009 (757) -1.2% Revenue Investment Interest 828.20 1,500 0 0 (1,500) -100.0% Total Revenue 828.20 1,500 0 0 (1,500) -100.0% Expenditure Total Expenditure 0.00 0 0 0 N/A N/A Ending Cash 64,008.76 66,266 64,009 64,009 (2,257) -3.4% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash -Program 200 6,476.51 3,681 9,562 7,062 3,381 91.9% Revenue Investment Interest 85.79 110 0 0 (110) -100.0% Contributions / Private Sources 3,000.00 0 4,000 0 N/A N/A Total Revenue 3,085.79 110 4,000 0 (110) -100.0% Expenditure Professional Services 0.00 400 6,500 5,000 4,600 1150.0% Total Expenditure 0.00 400 6,500 5,000 4,600 1150.0% Ending Cash 9,562.30 3,391 7,062 2,062 (1,329) -39.2% 153 City of Edmonds 2011 Budget Cemetery Maintenance/ Fund: Fund #: 130 Improvement Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function The Cemetery Improvement Fund was established by Ordinance No. 2306. The purpose of this fund is to provide for the day-to-day operations of municipal cemetery under the direction of the Cemetery Board as reviewed and approved by the City Council. Ninety percent revenue from lot sales, burial fees and donations are designated to this fund. 2011 Budget Changes Increase Repair and Maintenance Account 5,000 dollars to repair and repaint 800 linear feet of metal hand railing around Cemetery Columbarium. 154 City of Edmonds 2011 Budget Cemetery Maintenance/ Fund: Fund #: 130 Improvement Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 104,943.07 131,802 94,066 92,319 (39,483) -30.0% Revenue Resale Items/Taxable 26,731.79 25,000 31,500 27,000 2,000 8.0% Cemetery Grave Sales 87,785.97 172,630 117,000 92,700 (79,930) -46.3% Investment Interest 1,353.36 11,000 0 0 (11,000) -100.0% Contribution/Donation 2,129.44 0 0 0 0 N/A Total Revenue 118,000.56 208,630 148,500 119,700 (88,930) -42.6% Expenditure Salaries and Wages 62,349.26 68,505 68,505 66,930 (1,575) -2.3% Overtime 2,483.78 2,050 2,500 2,500 450 22.0% Benefits 27,621.24 29,053 29,053 29,449 396 1.4% Uniforms 0.00 1,000 1,000 1,000 0 0.0% Supplies 3,684.13 7,000 9,000 7,000 0 0.0% Resale Items 17,338.78 20,000 17,000 20,000 0 0.0% Professional Services 0.00 1,000 2,000 1,000 0 0.0% Communications 1,517.80 1,412 1,412 1,412 0 0.0% Travel 719.17 1,000 1,000 1,000 0 0.0% Advertising 1,148.70 3,000 3,000 3,000 0 0.0% Utilities 4,037.83 3,800 3,800 3,800 0 0.0% Repairs and Maintenance 0.00 500 500 500 0 0.0% Miscellaneous 746.54 1,000 1,000 1,000 0 0.0% Interfund Services 0.00 3,000 3,000 3,000 0 0.0% Interf ind Rental 7,230.00 8,969 7,477 6,588 (2,381) -26.5% Total Expenditure 128,877.23 151,289 150,247 148,179 (3,110) -2.1% Ending Cash 94,066.40 189,143 92,319 63,840 (125,303) -66.2% 155 City of Edmonds 2011 Budget Fund: Parks Trust Fund #: 136 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function This fund was established in March 2003 by City Council Ordinance No. 3466. The purpose of the fund is to receive donations from the City's citizenry with the intent that interest earned will be used to assist the cost of operating, maintaining, and improving the City Flower Program, Environmental/Beach Ranger Program, and Yost Pool in accordance with the donor's wishes. Flower Program 100 The Flower Program enhances the aesthetic appeal of the downtown area and other selected locations throughout the City. Environmental/Beach Ranger Program 200 The Environmental/Beach Ranger Program provides interpretive and environmental education opportunities for citizens, school -age children and visitors to our parks and beaches. It promotes stewardship of Puget Sound, its shoreline, and the surrounding watershed. Yost Pool 300 Yost Pool is a popular summer pool that enhances the lives, fitness, and health of our community. In 2009 this fund was greatly enhanced by extraordinary fund raising by dedicated Edmonds citizens in the wake of funding shortfalls that threatened to close the pool. 2011 Budget Changes None. 156 City of Edmonds 2011 Budget Fund: Parks Trust Fund #: 136 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash -Program 100 81,928.33 83,787 47,953 48,203 (35,584) -42.5% Revenue Investment Interest 1,009 2,000 0 0 (2,000) -100.0% Contributions / Private Sources 1,515 0 250 500 500 NA Interfund Transfers 0 0 0 36,500 36,500 NA Total Revenue 2,524 2,000 250 37,000 35,000 1750.0% Expenditure Interfund Transfers 36,500 0 0 0 N/A N/A Total Expenditure 36,500 0 0 0 N/A N/A Ending Cash 47,953 85,787 48,203 85,203 (584) -0.7% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash -Program 200 62,442.42 64,058 63,219 63,219 (839) -1.3% Revenue Investment Interest 776.32 1,700 0 0 (1,700) -100.0% Total Revenue 776.32 1,700 0 0 (1,700) -100.0% Expenditure Total Expenditure 0.00 0 0 0 N/A N/A Ending Cash 63,218.74 65,758 63,219 63,219 (2,539) -3.9% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash -Program 300 1,575.35 1,628 33,109 0 (1,628) -100.0% Revenue Investment Interest 119.22 60 0 0 (60) -100.0% Contributions / Private Sources 53,394.50 0 0 0 N/A N/A Total Revenue 53,513.72 60 0 0 (60) -100.0% Expenditure Interfund Transfers 21,980.00 0 33,109 0 N/A N/A Total Expenditure 21,980.00 0 33,109 0 N/A N/A Ending Cash 33,109.07 1,688 0 (1,688)-100.0% 157 City of Edmonds 2011 Budget tery Maintenance Fund: Trust Fund #: 137 Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a Function The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this fund is to provide an ongoing, stable source of funding for the long-term care and capital projects of the municipal cemetery. No principal may be expended from this fund. Ten percent of Revenue from lot sales, burial fees and other donations is designated to this Trust fund. 2011 BudEet ChanEes No Changes 158 City of Edmonds 2011 Budget Cemetery Maintenance Fund: Fund #: 137 Trust Department: Parks and Recreation Department #: 640 Cost Center Total Fund Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 743,504.80 770,612 766,066 782,566 11,954 1.6% Revenue Resale Items/Taxable 2,970.21 2,778 3,500 3,000 222 8.0% Cemetery Grave Sales 9,753.99 14,445 13,000 10,300 (4,145) -28.7% Investment Interest 9,836.70 14,000 0 0 (14,000) -100.0% Total Revenue 22,560.90 31,223 16,500 13,300 (17,923) -57.4% Expenditure Total Expenditure Ending Cash 0.00 0 0 0 766,065.70 801,835 782,566 795,866 N/A N/A (5,969) -0.7% 159 City of Edmonds 2011 Budget Fund: Various Fund #: 001, 111, 411, 511 Department: Public Works & Utilities Department #: Cost Center Total Department Cost Center #: N/A Mission Statement Public Works is responsible for operation and maintenance of the City's physical infrastructure, including the street right-of- ways, drainage system, City owned buildings, water and sewer utilities, fleet maintenance, and the Wastewater Treatment Plant. Purpose The Department of Public Works and Utilities is dedicated to providing the highest quality services to our customers, citizens, City employees, business owners, and visitors. The Department strives to enhance reliability and performance of the City's infrastructure, while maintaining a safe, clean, and healthy environment. 2011 Budget Changes In 2011, the Public Works and Utilities Department will begin implementing the New Water System plan and Stormwater Plan approved by City Council in July, 2010. The Water System Plan calls for the systematic replacement of aging water mains over the next several decades. In 2011, the City will replace approximately 17,000 feet of water main at a cost of $3.5 Million. Rehabilitation of wastewater pump stations totaling $3.3 million will also be completed in 2011. The Stormwater Capital Plan has twelve (12) individual projects estimated at $1.5 million slated for completion as well. The total capital project list for 2011 including utilities, transportation, facilities, wastewater treatment, and Parks totals $13.2 million. This is an increase from approximately $5.3 million in 2010 and will stretch the department's project delivery capabilities. The 2011 Budget includes several Decision Packages including: 1. Two (2) new FTE in Stormwater to implement unfunded State mandates under the NPDES Phase II Program, funded 100% by the Stormwater Utility. 2. One FTE to hire a technician to continue to develop the City's GIS system and populate the spatial database with additional layers related to hydrants, valves, blow -offs, PRVs, manholes, meters, signs, markers, and maintenance functions attached to those assets. This position would be funded 1/3rd by the Water Fund, 1/3rd by the Wastewater Fund and 1/3rd by Stormwater Fund. 3. $25,000 is requested in Streets to hire a certified asphalt paving rating consultant to assess the City's street system to allow comparisons to the State standard ratings. 4. $25,000 is requested for the Facilities division to complete an Energy Management Plan for the City that will identify and prioritize energy savings projects. The City seeks to save money on its annual operating budgets as well as to reduce the City's overall carbon footprint from governmental operations. It is expected that 50% of this would be a General Fund responsibility and 50% would be split between the City's three utilities. 5. $25,000 is requested to hire a consultant to review and recalculate the City's General Facilities Connections Charges for City Utilities. These have not been updated for over Ten (10) years and have not been coordinated with the City's new utility comprehensive plans. This process will set these fees at appropriate levels so that new development pays a fair share of the cost of existing infrastructure. 160 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Public Works & Utilities Department #: 620, 650, 651 Cost Center Administration, Facilities, Engineering Cost Center #: Various 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 1,549,941 1,724,215 1,653,918 1,744,208 19,993 1.2% Overtime 5,278 20,665 12,489 20,665 - 0.0% Benefits 510,600 548,241 537,894 607,430 59,189 10.8% Uniforms 3,030 3,620 3,400 3,620 - 0.0% Supplies 70,682 101,460 75,000 75,000 (26,460) -26.1% Fuel Consumed - 1,000 700 700 (300) -30.0% Minor Equipment 3,430 10,500 16,100 8,500 (2,000) -19.0% Professional Services 33,621 2,000 14,800 55,100 53,100 2655.0% Communications 19,523 23,880 22,500 23,000 (880) -3.7% Travel 741 2,380 1,200 1,220 (1,160) -48.7% Advertising - 500 - 500 - 0.0% Rental/Lease 7,132 6,486 7,600 7,300 814 12.6% Public Utility 286,010 312,500 302,400 302,400 (10,100) -3.2% Repair/Maintenance 54,471 48,880 82,000 77,780 28,900 59.1% Miscellaneous 6,485 11,650 9,650 9,700 (1,950) -16.7% Intergovernmental Services - 3,000 - - (3,000) -100.0% Equipment 6,594 - - - N/A N/A Interfund Rental 41,973 73,029 60,106 32,578 (40,451) -55.4% Interfund Repairs 1,318 - - - N/A N/A 2,600,828 2,894,006 2,799,757 2,969,701 75,695 2.6% 161 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Public Works & Utilities Department #: 650 Cost Center Administration Cost Center #: 519.910 Function Provide overall coordination and control of Public Works and Utilities services and asset management of the City's streets, drainage, water and sewer utilities, facilities (building) maintenance, fleet maintenance and the wastewater treatment plant. Provide initial point of contact for citizen concerns or requests for public works services. Provide direction to the Engineering Division in the planning and delivery of capital improvement and replacement projects for the City's infrastructure. Partner with the Finance Department in managing budgets for the Combined Utility (drainage, water and sewer), Equipment Rental, Street and Building Maintenance Funds. Coordinate with emergency management officials on disaster response and recovery operations. Budget Narrative This division provides the administrative support to the other Public Works division work groups. The Salary and Benefits budget includes the Public Works Director, an Executive Assistant, and an Inventory Control Assistant (.5 FTE). A portion of these salaries are reimbursed by the Utility Fund. 2011 Budget Changes No Significant changes are planned in 2011. Page 162 City of Edmonds 2011 Budget Fund: General Fund #: 001 Department: Public Works & Utilities Department #: 650 Cost Center Administration Cost Center #: 519.910 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 211,895 230,224 214,737 217,647 (12,577) -5.5% Overtime 175 200 80 200 0 0.0% Benefits 66,322 70,540 66,569 71,823 1,283 1.8% Supplies 5,615 5,460 5,000 5,000 (460) -8.4% Professional Services 103 0 100 100 100 NA Communications 970 480 1,000 1,000 520 108.3% Travel 441 960 600 600 (360) -37.5% Rental/Lease 7,039 6,486 7,300 7,300 814 12.6% Public Utility 2,316 2,500 2,400 2,400 (100) -4.0% Repair/Maintenance 159 2,100 1,000 1,000 (1,100) -52.4% Miscellaneous 1,154 2,200 2,200 2,200 0 0.0% Interfund Rental 1,284 2,962 2,671 662 (2,300) -77.7% 297,474 324,112 303,657 309,932 (14,180) -4.4% Page 163 City of Edmonds 2011 Budget Fund: General nr Fund #: 001 Department: Public Works & Utilities Department #: 620 Cost Center Engineering Cost Center #: 532.200 Function The Engineering Division provides design and construction management services, including field inspection, for the City's capital construction program. It determines development standards for and ensures compliance with these standards during private construction of utilities and roads. The division plans for long-range capital and infrastructure needs for transportation, storm water management, water, and sewer. It prepares and executes architectural and engineering consultant contracts and construction contract bidding documents. Budget Narrative Salaries, Overtime and Benefits Eleven (11) Full Time Equivalents (FTEs) including City Engineer, Transportation Engineer, Stormwater Engineer, Utility Engineer, Engineering Program Manager, two Engineering Specialists, three Engineering Technicians and Administrative Assistant. Uniforms Boot allowance per labor contract, rain gear, etc. Professional Services Consultant services for special requirements not related to capital projects. Communications Mobile phones for field staff and air cards for laptops. Travel Travel to meetings, seminars, training, etc. Advertising Publications for legal notices. Repair/Maintenance Repair/maintenance of blueprint copier, plotter, surveying equipment, traffic counters, etc. Miscellaneous Miscellaneous training, conferences, survey software maintenance/tech support, professional publications, SCCIT, APWA and other memberships and dues, etc. Interfund Rental Rental (from Public Works motor pool) of four vehicles and 33% of another staff car. 2011 Budget Changes • One (1) FTE and supporting costs to address NPDES stormwater requirements (Decision Package) • New vehicle for the additional FTE (Decision Package) Page 164 City of Edmonds 2011 Budget Fund: General nr Fund #: 001 Department: Public Works & Utilities Department #: 620 Cost Center Engineering Cost Center #: 532.200 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 729,476 856,006 809,680 889,718 33,712 3.9% Overtime 252 11,965 3,000 11,965 0 0.0% Benefits 226,965 256,916 251,001 293,607 36,691 14.3% Uniforms 92 620 400 620 0 0.0% Supplies 43 0 0 0 N/A N/A Minor Equipment 685 500 6,500 500 0 0.0% Professional Services 22,272 2,000 14,700 5,000 3,000 150.0% Communications 4,668 8,400 6,500 7,000 (1,400) -16.7% Travel 134 620 600 620 0 0.0% Advertising 0 500 0 500 0 0.0% Rental / Lease 0 0 0 0 N/A N/A Repair/Maintenance 1,307 1,780 1,000 1,780 0 0.0% Miscellaneous 4,001 5,250 5,350 5,400 150 2.9% Equipment 0 0 0 0 N/A N/A Interfund Rental 14,457 23,233 18,511 8,324 (14,909) -64.2% 1,004,351 1,167,790 1,117,242 1,225,034 57,244 4.9% Page 165 City of Edmonds 2011 Budget Fund: General a Fund #: 001 Department: Public Works & Utilities Department #: 651 Cost Center Facilities Maintenance Cost Center #: 519.920 Function Facilities Maintenance maintains and operates all City -owned buildings, which total approximately 225,000 square feet of interior space. Major buildings include City Hall, Maxwell-McGinness Public Safety Complex, Frances Anderson Center, Library and Plaza Room, Public Works and Utilities Operational complex, Fire Stations 16, 17, and 20, Senior Center, Meadowdale Clubhouse, Museum, Wade James Theater, Log Cabin, Boys and Girls Club, and Parks buildings. Maintenance and renovation activities for these buildings include painting, roofing, carpentry, flooring, plumbing, locksmithing, electrical, heating/ventilation/cooling, and computer cabling. In addition, custodial care is provided for approximately 150,000 square feet of areas occupied by City staff, or areas used by City recreation programs and Sno-Isle Libraries. Facilities Maintenance also provides the electrical expertise to maintain the City's traffic signals, water and wastewater pump stations, and downtown street lights. Assistance to other City departments, such as Parks and Recreation, is another key component of the service provided by this division. Additionally, this division provides support for the Arts Festival, Independence Day Parade and fireworks, Taste of Edmonds, and the Downtown Christmas Tree Lighting Ceremony. Budget Narrative This division provides essential support for the other City departments and associated programs. The salary and benefits budget includes the Facilities Manager, an Electro-Mechanical Specialist, three Building Maintenance Operators, five Maintenance Custodians, and one Custodian. 2011 Budget Changes Funds allocated between object codes 310 (supplies) and 480 (repair and maintenance) have been realigned to reflect the trend noted on spending between them. The line item for utility charges has been decreased slightly to reflect the ongoing efforts in conservation, even though the PUD has raised its rates for consumption of power. There is also a decision package included for professional services, valued at $25,000, to assist the City with the development of a City Energy Plan, a roadmap to reducing energy and greenhouse gas production across all the operational activities of the City. Page166 City of Edmonds 2011 Budget Fund: General a Fund #: 001 Department: Public Works & Utilities Department #: 651 Cost Center Facilities Maintenance Cost Center #: 519.920 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 608,569 637,985 629,500 636,843 (1,142) -0.2% Overtime 4,851 8,500 9,409 8,500 0 0.0% Benefits 217,314 220,785 220,325 242,000 21,215 9.6% Uniforms 2,938 3,000 3,000 3,000 0 0.0% Supplies 65,024 96,000 70,000 70,000 (26,000) -27.1% Fuel Consumed 0 1,000 700 700 (300) -30.0% Minor Equipment 2,745 10,000 9,600 8,000 (2,000) -20.0% Professional Services 11,246 0 0 50,000 50,000 NA Communications 13,885 15,000 15,000 15,000 0 0.0% Travel 166 800 0 0 (800) -100.0% Rental/Lease 93 0 300 0 N/A N/A Public Utility 283,693 310,000 300,000 300,000 (10,000) -3.2% Repair/Maintenance 53,005 45,000 80,000 75,000 30,000 66.7% Miscellaneous 1,330 4,200 2,100 2,100 (2,100) -50.0% Intergovernmental Services 0 3,000 0 0 (3,000) -100.0% Equipment 6,594 0 0 0 N/A N/A Interfund Rental 26,232 46,834 38,924 23,592 (23,242) -49.6% Interfund Repairs 1,318 0 0 0 N/A N/A 1,299,004 1,402,104 1,378,858 1,434,735 32,631 2.3% Page167 City of Edmonds 2011 Budget Fund: Street WDepartment Fund #: 111 Department: Public Works & Utilities #: 653 Cost Center Street Cost Center #: 542.000 Function Streets maintains and improves 133 miles of rights -of -way, including street roadways, shoulders and alley base surfaces, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, snow and ice control, and public street and pedestrian lighting. Budget Narrative The Salary and Benefit budget includes .5 FTE Street/Stormwater Manager, one Street Lead Worker, one Traffic Control Technician, five Street Maintenance Workers and an allowance for seasonal help. The Manager also supervises the Stormwater Division. 2011 Budget Changes The 2011 proposed budget shows a 7.2% reduction in spending for Street maintenance from the 2010 approved budget. Maintenance and preservation of the City Street network continues at levels insufficient to maintain them in a sustainable condition. The Transportation Benefit District (TBD) currently is generating revenues of approximately $580,000 per year. This new resource has allowed the General Fund to reduce its transfers to the Street budget but has not added to the Division's ability to do work. Page168 City of Edmonds 2011 Budget Fund: Street WDepartment Fund #: III Department: Public Works & Utilities #: 653 Cost Center Street Cost Center #: 542.000 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 138,618 2,920 319,008 420,421 417,501 14298.0% Revenue Street And Curb Permit 3,000 400 4,000 2,500 2,100 525.0% Grants 13,636 0 0 0 N/A N/A Motor Vehicle Fuel Tax 727,108 750,000 700,000 750,000 0 0.0% Transportation Charges 27,944 8,174 500 600,000 591,826 7240.3% Interfund Services 19,884 8,000 10,000 10,000 2,000 25.0% Investment Interest 667 3,000 100 500 (2,500) -83.3% Other Miscellaneous Revenues 2,777 0 34,366 0 N/A N/A Disposition of Capital Assets 37,496 0 12,600 0 N/A N/A Interfund Transfer In 700,000 770,000 770,000 0 (770,000) -100.0% Total Revenue 1,532,512 1,539,574 1,531,566 1,363,000 (176,574) -11.5% Expenditure Salaries 448,568 465,483 465,483 478,982 13,499 2.9% Overtime 19,686 32,413 21,512 22,675 (9,738) -30.0% Benefits 183,675 173,517 172,443 186,803 13,286 7.7% Uniforms 4,560 7,300 6,000 7,300 0 0.0% Supplies 171,748 208,400 201,400 199,000 (9,400) -4.5% Small Equipment 7,365 34,136 25,136 34,136 0 0.0% Professional Services 9,177 19,000 2,000 37,500 18,500 97.4% Communications 2,046 4,200 1,500 3,000 (1,200) -28.6% Training 0 3,380 0 1,000 (2,380) -70.4% Rental/Lease 805 2,500 750 1,500 (1,000) -40.0% Insurance 43,258 37,478 49,223 39,207 1,729 4.6% Public Utility 263,030 254,250 244,000 244,200 (10,050) -4.0% Repairs & Maintenance 35,029 15,300 23,000 23,000 7,700 50.3% Miscellaneous 3,897 12,660 5,000 5,000 (7,660) -60.5% Intergovernmental Services 2,617 16,000 5,000 6,000 (10,000) -62.5% Equipment 0 10,595 0 0 (10,595) -100.0% Interfund Rental 111,573 195,425 162,488 92,436 (102,989) -52.7% Debt Principal 34,383 35,929 35,929 37,408 1,479 4.1% Debt Interest 10,707 9,267 9,289 7,795 (1,472) -15.9% Total Expenditure 1,352,123 1,537,233 1,430,153 1,426,942 (110,291) -7.2% Ending Cash 319,008 5,261 420,421 356,479 351,218 6675.9% Page169 City of Edmonds 2011 Budget Combined Utility Fund: Operations JE Fund #: 411 Department: Public Works & Utilities Department #: Cost Center Total Department Cost Center #: N/A Function As part the combined stormwater, water, and sanitary sewer utility operation, Public Works is responsible for engineering, operation and maintenance of the infrastructure, including the stormwater collection and conveyance system, the potable water storage and distribution system, the sanitary sewer collection system and the Wastewater Treatment Plant. Budget Narrative The Public Works and Utilities Department is dedicated to providing the highest quality services for their customers (utility rate payers), citizens, city employees, business owners, and visitors. The Department strives to enhance the City's infrastructure, while maintaining a safe, clean, and healthy environment. 2011 Budget Changes The City's three (3) utilities will pursue a 2011 Capital Program totaling $9.84 Million. This includes the replacement of approximately 17,000 feet of mostly eight (8) inch water main (3.2 miles), rehabilitation of five (5) wastewater lift stations and the rehabilitation of a key segment of Perrinville Creek near Talbot road, among many other projects. Page170 City of Edmonds 2011 Budget Combined Utility Fund: Operations Fund #: 411 Department: Public Works & Utilities Department #: Cost Center Total Department Cost Center #: N/A 2009 2010 2010 2011 $$ Change %Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 6,525,202 4,666,512 6,861,160 4,473,733 (192,779) -4.1% Revenue: Non -Business Licenses and Permits 2,280 3,000 3,000 3,000 0 0.0% Grants 89,539 47,020 57,818 21,000 (26,020) -55.3% Intergovernmental Services 2,052,549 1,923,340 2,031,120 2,173,255 249,915 13.0% Utility Charges 11,839,693 10,494,800 12,102,025 12,633,682 2,138,882 20.4% Illegal Discharge 550 0 1,000 0 N/A N/A Investment Interest 98,769 180,000 10,000 10,000 (170,000) -94.4% Rental Leases 50,063 36,313 49,000 49,000 12,687 34.9% Other Misc. Revenues 143,199 77,000 155,500 98,000 21,000 27.3% Capital Contributions 18,815 20,000 15,000 15,000 (5,000) -25.0% Fixed Asset Disposition 0 0 7,400 0 N/A N/A Total Revenues 14,295,457 12,781,473 14,431,863 15,002,937 2,221,464 17.4% Expenditures: Salaries 2,551,941 2,773,158 2,691,714 2,835,153 61,995 2.2% Overtime 116,556 117,320 93,638 120,746 3,426 2.9% Benefits 987,401 1,034,942 1,021,235 1,081,343 46,401 4.5% Uniforms 20,994 28,800 21,882 29,900 1,100 3.8% Supplies 611,837 630,709 556,987 642,790 12,081 1.9% Fuel Consumed 41,499 140,030 62,430 70,000 (70,030) -50.0% Water Purchased for Resale 1,470,888 1,540,000 1,300,000 1,496,000 (44,000) -2.9% Supplies Purchased for Inventory or Resale 58,881 143,000 92,000 143,000 0 0.0% Small Equipment 11,991 24,100 25,500 25,300 1,200 5.0% Professional Services 127,974 206,373 129,595 206,415 42 0.0% Communications 66,659 71,955 65,722 71,730 (225) -0.3% Travel 770 19,430 10,200 20,050 620 3.2% Advertising 1,265 2,820 700 2,760 (60) -2.1% Rental/Lease 44,394 32,420 17,388 29,780 (2,640) -8.1% Insurance 345,888 344,938 390,999 311,434 (33,504) -9.7% Utilities 640,145 945,004 912,780 943,290 (1,714) -0.2% Repair 181,903 109,488 77,159 108,350 (1,138) -1.0% Miscellaneous 492,258 458,970 452,122 458,930 (40) 0.0% Intergovernmental Services 279,648 288,676 299,906 562,600 273,924 94.9% Utility Tax 1,190,965 594,000 1,400,825 1,471,682 877,682 147.8% Interfund Transfer Out 2,428,815 3,308,313 4,894,817 1,978,975 (1,329,338) -40.2% Equipment 0 1,925 0 20,000 18,075 939.0% Amortized Debt Issue Cost 33,103 33,104 0 0 (33,104) -100.0% Interfund Services 1,098,593 1,243,611 1,096,908 1,326,682 83,071 6.7% Interfund Rental 358,590 452,841 371,904 363,478 (89,363) -19.7% Interfund Repair & Maintenance 4,578 2,500 0 2,500 0 0.0% Debt Principal 575,928 558,245 633,025 635,906 77,661 13.9% Debt Interest 216,036 194,499 199,855 180,559 (13,940) -7.2% Total Expenditures 13,959,499 15,301,171 16,819,291 15,139,354 (161,817) -1.1% Ending Cash 6,861,160 2,146,814 4,473,733 4,337,316 2,190,502 102.0% Page 171 City of Edmonds 2011 Budget Combined Utility Fund: Operations Fund #: 411 Department: Public Works & Utilities Department #: 652 Cost Center Storm Cost Center #: 542.000 Function Storm Drainage Utility staff conduct system maintenance, street sweeping, emergency flooding response, creek maintenance, inspection and monitoring of private stormwater detention systems, and minor capital improvement projects. The Division's recent focus is to upgrade its services to comply with Federal Clean Water Act requirements and the Endangered Species Act (ESA) rules for salmon. Budget Narrative The Salary and Benefit budget includes .5 FTE Street/Stormwater Manager, one Lead Stormwater Worker, six Stormwater Maintenance Workers and an allowance for seasonal help. The Manager also supervises the Street Division. The Stormwater Maintenance Division program is driven in large part by increasing federal and state regulations. In our pursuit of clean runoff into our streams, lakes, and ultimately Puget Sound, we are employing the latest strategies and best management practices to comply with the Clean Water Act and to pursue the agenda of the Puget Sound Partnership. One of the most effective ways of reducing debris runoff is to collect it before it gets into the system. The best way to do that is an aggressive street sweeping program. We have such a program in place and this budget extends those service levels. 2011 Budget Changes There are very slight budget changes purposed for 2011. There is an increase of $1,200 in minor equipment to assist in the asset management and detention inspections that are required by the unfunded mandate from the State under NPDES Phase II along with typical inflationary increases. A decision package is presented in this budget to add a storm water maintenance worker to this workgroup to meet the new state requirement for annual inspections of all public and private detention and treatment systems. Page 172 City of Edmonds 2011 Budget Combined Utility Fund: Operations Fund #: 411 Department: Public Works & Utilities Department #: 652 Cost Center Storm Cost Center #: 542.000 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 413,031 458,420 459,097 556,103 97,683 21.3% Overtime 7,880 22,360 5,000 24,566 2,206 9.9% Benefits 165,288 175,230 175,344 214,041 38,811 22.1% Uniforms 4,167 6,500 6,500 7,750 1,250 19.2% Supplies 36,795 49,500 31,500 49,500 0 0.0% Small Equipment 415 2,800 5,000 4,000 1,200 42.9% Professional Services 11,812 22,115 22,115 22,115 0 0.0% Communications 5,342 3,200 3,000 3,230 30 0.9% Travel 0 3,330 1,000 4,330 1,000 30.0% Advertising 0 500 0 500 0 0.0% Rental/Lease 20,421 24,000 11,500 21,500 (2,500) -10.4% Insurance 43,522 38,828 49,223 39,208 380 1.0% Utilities 8,802 10,000 9,000 10,000 0 0.0% Repair 14,426 8,486 11,000 13,000 4,514 53.2% Miscellaneous 88,909 68,540 68,500 68,500 (40) -0.1% Intergovernmental Services 39,429 20,070 40,000 40,000 19,930 99.3% Utility Tax 202,352 108,000 220,000 237,600 129,600 120.0% Interfund Transfer Out 500,000 18,126 318,126 618,126 600,000 3310.2% Equipment 0 1,925 0 20,000 18,075 939.0% Interfund Services 409,404 436,736 430,000 464,429 27,693 6.3% Interfund Rental 154,365 189,703 159,357 172,068 (17,635) -9.3% Debt Principal 164,328 170,455 170,455 171,668 1,213 0.7% Debt Interest 97,471 91,865 91,866 86,577 (5,288) -5.8% Total Stormwater 2,388,160 1,930,689 2,287,583 2,848,811 918,122 47.6% Page 173 City of Edmonds 2011 Budget Combined Utility Fund: Fund #: 411 Operations e Department: Public Works & Utilities Department #: 654 Cost Center Water Cost Center #: 534.800 Function Under Public Works & Utilities, the Water Division is responsible for the maintenance and operation of the City's water distribution system for the constant and safe delivery of potable water to over 10,066 accounts. The Water Division operates and maintains all storage and conveyance facilities including over 138 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs, and one three -million gallon reservoir and pumping station. Eight permanent employees are responsible for the above functions. Budget Narrative The Salary and Benefit budget includes the Water/Sewer Manager (0.5 FTE), Lead Water Maintenance Worker, Water Quality Control Technician, Water Meter Reader, Inventory Control Assistant (.5 FTE), five Water Maintenance Workers, a Water Conservation and Recycling Coordinator, and an allowance for seasonal help. The operation and maintenance budget for the water division is funded from the water rates. Purchase of water from the Alderwood Water and Wastewater District (AWWD), labor costs, and debt financing for capital projects are the largest expenditure items in this budget. Wages and supplies are needed to properly maintain and provide a reliable and safe drinking water system. 2011 Budget Changes The largest change to the 2011 Water Budget will be Capital Improvements to the Water System. The City Plans to replace approximately 17,000 feet of water main for $3.5 million dollars. Page 174 City of Edmonds 2011 Budget Combined Utility Fund: Fund #: 411 Operations e Department: Public Works & Utilities Department #: 654 Cost Center Water Cost Center #: 534.800 2009 2010 2010 2011 $$Change %Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 664,974 689,345 681,760 657,890 (31,455) -4.6% Overtime 19,760 24,180 22,000 24,180 0 0.0% Benefits 241,535 249,338 245,008 242,023 (7,315) -2.9% Uniforms 2,486 6,880 3,000 6,800 (80) -1.2% Supplies 125,222 135,000 130,000 135,000 0 0.0% Fuel Consumed 0 0 430 0 N/A N/A Water Purchased for Resale 1,470,888 1,540,000 1,300,000 1,496,000 (44,000) -2.9% Supplies Purchased for Inventory or Resale 49,804 140,000 89,000 140,000 0 0.0% Small Equipment 7,272 10,000 10,000 10,000 0 0.0% Professional Services 28,010 74,300 40,000 74,300 0 0.0% Communications 22,728 30,000 28,000 30,000 0 0.0% Travel 7 4,850 200 4,820 (30) -0.6% Advertising 0 560 100 560 0 0.0% Rental/Lease 1,059 1,500 1,000 1,500 0 0.0% Insurance 72,246 86,849 81,729 65,098 (21,751) -25.0% Utilities 21,445 28,000 21,000 28,000 0 0.0% Repair 30,825 22,286 3,000 22,300 14 0.1% Miscellaneous 248,104 211,630 210,400 211,630 0 0.0% Intergovernmental Services 25,939 30,000 25,000 30,000 0 0.0% Utility Tax 518,778 216,000 710,825 764,082 548,082 253.7% Interf nid Transfer Out 500,000 18,126 918,126 418,126 400,000 2206.8% Amortized Debt Issue Cost 16,552 16,552 0 0 (16,552) -100.0% Interfund Services 268,489 361,169 270,000 388,861 27,692 7.7% Interfund Rental 106,521 135,646 110,631 87,454 (48,192) -35.5% Debt Principal 128,294 127,709 147,683 145,309 17,600 13.8% Debt Interest 62,030 57,040 58,258 53,713 (3,327) -5.8% Total Water 4,632,969 4,216,960 5,107,150 5,037,646 820,686 19.5% Page 175 City of Edmonds 2011 Budget Combined Utility Fund: Fund #: 411 Operations (��L 1W Department: Public Works & Utilities Department #: 655 Cost Center Sewer Cost Center #: 535.800 Function The Sewer Division is responsible for the maintenance and operation of 14 sanitary sewer pump stations, 3,200 sanitary sewer manholes, and over 186 miles of sanitary sewer mains serving 9,800 customers. Seven permanent employees are responsible for these functions as well as maintenance of 26 grinder PUMPS. Budget Narrative The Salary and Benefit budget includes one Lead Sewer Worker and six Sewer Maintenance Workers. The operation and maintenance budget for the sewer division is funded from the sewer rates. Edmonds pays a proportional share for both operations and capital at the Lynnwood treatment plant and the Ballinger pump station. The cost of the Lynnwood treatment plant and the Ballenger pump station along with debt financing for capital projects are the largest individual non -labor expenses. Labor costs, equipment, and supplies are also required to properly maintain and provide a reliable and odor free sewer collection system. 2011 Budget Changes The largest change to the 2011 sewer budget will be the capital improvements to the sewer system. The City plans to rehabilitate six (6) individual sewer pump stations at a total cost of approximately $3.3 million dollars in 2011. An additional (4) stations will be rebuilt in 2012. Total Sewer capital work will be $3.913 million in 2011. Page176 City of Edmonds 2011 Budget Combined Utility Fund: Fund #: 411 Operations (��L 1W Department: Public Works & Utilities Department #: 655 Cost Center Sewer Cost Center #: 535.800 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 411,810 426,330 426,330 424,167 (2,163) -0.5% Overtime 17,183 17,330 10,000 17,000 (330) -1.9% Benefits 179,539 180,340 180,340 182,392 2,052 1.1% Uniforms 3,394 5,170 3,700 5,100 (70) -1.4% Supplies 39,626 52,469 30,000 52,500 31 0.1% Fuel Consumed 0 800 0 0 (800) -100.0% Sewer Inventory 9,077 3,000 3,000 3,000 0 0.0% Small Equipment 4,304 6,000 5,500 6,000 0 0.0% Professional Services 10,794 50,958 18,000 51,000 42 0.1% Communications 28,509 30,000 26,000 30,000 0 0.0% Travel 0 2,490 1,000 2,400 (90) -3.6% Advertising 0 560 0 500 (60) -10.7% Rental/Lease 1,463 1,870 1,500 1,800 (70) -3.7% Insurance 148,204 129,098 168,102 133,895 4,797 3.7% Public Utility 242,482 462,024 460,000 460,000 (2,024) -0.4% Repair & Maintenance 16,840 18,666 5,000 15,000 (3,666) -19.6% Miscellaneous 95,279 100,000 100,000 100,000 0 0.0% Intergovernmental Services 129,057 139,906 139,906 393,900 253,994 181.5% Utility Tax 469,835 270,000 470,000 470,000 200,000 74.1% Interfund Transfer Out 1,428,815 3,272,061 3,658,565 942,723 (2,329,338) -71.2% Interfund Services 241,411 265,706 220,000 293,392 27,686 10.4% Interfund Rental 90,084 118,626 94,118 97,176 (21,450) -18.1% Interfund Repair 4,578 2,500 0 2,500 0 0.0% Debt Issue Costs 16,551 16,552 0 0 (16,552) -100.0% Debt Principal 186,154 156,769 211,575 214,492 57,723 36.8% Debt Interest 31,984 25,493 29,598 24,711 (782) -3.1% Total Sewer 3,806,971 5,754,718 6,262,234 3,923,648 (1,831,070) -31.8% Page177 City of Edmonds 2011 Budget Fund: Combined Utility Fund #: 411 Operations r—L— � nr Department: Public Works & Utilities Department #: 656 Cost Center Treatment Cost Center #: 538.800 Function The Wastewater Treatment Plant Division operates and maintains the City's wastewater treatment plant and manages the City's sewer pretreatment program. The plant is a regional facility treating flows from the Cities of Edmonds, Mountlake Terrace, and Lynnwood; King County; Olympic View Water and Sewer District; and Ronald Wastewater District. The Plant also administers City -executed agreements with other agencies for cost sharing, updates flow records, and establishes the basis for participation in O&M and capital project expenses. Staff is also responsible for meeting the permit requirements and regulations of State and federal agencies for plant -generated air emissions, effluent, and solids. The Division's Operations, Maintenance, Laboratory, and Administrative sections ensure the facility complies with all applicable standards cost-effectively. The Division's Pretreatment staff works with the public to protect the sewer infrastructure, the treatment plant, and the water quality of Puget Sound by controlling discharges into the collection system. Due to the regional nature of the Treatment Plant, other agencies pay a proportionate share of both operating and capital expenditures. The City of Edmonds pays approximately 50% of both O&M and capital expenses. Budget Narrative The Salary and Benefit budget includes the Wastewater Treatment Plant (WWTP) Manager, Plant Supervisor, an Administrative Assistant, WWTP Lead Maintenance Mechanic, two WWTP Maintenance Mechanics, WWTP Lead Person, six WWTP Operators, an Electrician/Instrument Technician, a Pretreatment/Safety Coordinator, a Laboratory Technician, and a WWTP Maintenance Worker. The budget for 2011 assumes the same level of service as the budget in previous years. The budget was reduced for electricity and diesel in 2011 due to efficiency improvements and lower costs. The budget was increased for other items, such as disposal costs and maintenance supplies for repairing aging equipment. 2011 Budget Changes No programmatic changes are proposed. All expense changes are relatively minor and reflect either increased equipment maintenance and disposal costs or reduction in utility expenses. Page178 City of Edmonds 2011 Budget Fund: Combined Utility Fund #: 411 Operations r-L- � nr Department: Public Works & Utilities Department #: 656 Cost Center Treatment Cost Center #: 538.800 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Salaries 1,062,127 1,199,063 1,124,527 1,196,992 (2,071) -0.2% Overtime 71,732 53,450 56,638 55,000 1,550 2.9% Benefits 401,039 430,034 420,543 442,887 12,853 3.0% Uniforms 10,946 10,250 8,682 10,250 0 0.0% Supplies 410,194 393,740 365,487 405,790 12,050 3.1% Fuel Consumed 41,499 139,230 62,000 70,000 (69,230) -49.7% Small Equipment 0 5,300 5,000 5,300 0 0.0% Professional Services 77,358 59,000 49,480 59,000 0 0.0% Communications 10,080 8,755 8,722 8,500 (255) -2.9% Travel 763 8,760 8,000 8,500 (260) -3.0% Advertising 1,265 1,200 600 1,200 0 0.0% Rental/Lease 21,451 5,050 3,388 4,980 (70) -1.4% Insurance 81,916 90,163 91,945 73,235 (16,928) -18.8% Public Utility 367,416 444,980 422,780 445,290 310 0.1% Repair & Maintenance 119,812 60,050 58,159 58,050 (2,000) -3.3% Miscellaneous 59,965 78,800 73,222 78,800 0 0.0% Intergovernmental Services 85,223 98,700 95,000 98,700 0 0.0% Interfund Services 179,289 180,000 176,908 180,000 0 0.0% Interfund Rental 7,620 8,866 7,798 6,780 (2,086) -23.5% Debt Principal 97,153 103,312 103,312 104,437 1,125 1.1% Debt Interest 24,550 20,101 20,133 15,558 (4,543) -22.6% Total Treatment 3,131,399 3,398,804 3,162,324 3,329,249 (69,555) -2.0% Page179 City of Edmonds 2011 Budget Fund: Equipment Rental LOL TV Fund #: 511 Department: Equipment Rental Department #: 657 Cost Center Municipal Vehicles Cost Center #: 548.680 and PW Equipment Function The Fleet Maintenance Division is supported by the Equipment Rental Fund. This fund was created and established by ordinance to be used as a revolving fund for expenditures of salaries, benefits, and expenses created by the repair, replacement, purchase, and operation of the City's vehicle fleet. Budget Narrative The Salary and Benefits budget includes the Fleet Manager, one Senior Vehicle Equipment Mechanic, and one Vehicle and Equipment Mechanic. The Division purchases and sells all equipment through the fund, and rents it to various City departments and other government agencies through contract agreements. The Division repairs and performs the necessary maintenance on all City -owned vehicles and equipment, and maintains each unit's necessary records. 2011 Budget Changes Vehicles scheduled for replacement in 2011: Police Vehicles Unit # 650-POL 2008 Crown Victoria Unit # 720-POL 2006 Crown Victoria Police Vehicles to be replaced in 2012: Unit # 251-POL 2002 Dodge Stratus Unit # 400-POL 2000 Go-4 Parking Enforcement Scooter (Vehicles were purchased in 2011 due to cost savings and the Crown Victoria production will be discontinued in 2011). Unit # 336-POL 2008 Crown Victoria Unit # 337-POL 2008 Crown Victoria Unit # 338-POL 2008 Crown Victoria Unit # 424-POL 2008 Crown Victoria Unit # 648-POL 2009 Crown Victoria Unit # 775-POL 2009 Crown Victoria Unit # 776-POL 2009 Crown Victoria Water Unit # 38-WTR 1995 Ford Pickup Hybrid Vehicles supplemented by an Energy Efficiency Conservation Block Grant Engineering Unit #104-ENG Ford Taurus Page 180 City of Edmonds 2011 Budget Fund: Equipment Rental Fund #: 511 Department: Equipment Rental Department #: 657 Cost Center Municipal Vehicles Cost Center #: 548.680 and PW Equipment 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimates Budget 11-10 11-10 Beginning Cash 4,604,441 4,513,018 4,709,058 4,534,302 21,284 0.5% Revenue Garage Services 403 0 6,000 0 N/A N/A Interfund Sales and Services 5,685 14,000 10,000 10,000 (4,000) -28.6% Investment Income 62,559 108,113 0 0 (108,113) -100.0% Interfund Operating Income 1,278,653 1,789,790 1,335,025 865,476 (924,314) -51.6% Other Miscellaneous Revenue 0 0 1,255 0 N/A N/A Disposition of Capital Assets 129,660 26,000 548,593 0 (26,000) -100.0% Interfund Transfer In 0 220,781 19,221 0 (220,781) -100.0% Total Revenue 1,476,960 2,158,684 1,920,094 875,476 (1,283,208) -59.4% Expenditure Salaries 209,494 212,655 208,000 214,227 1572 0.7% Overtime 1,682 2,000 2,000 2,000 0 0.0% Benefits 80,433 78,264 85,000 87,833 9,569 12.2% Uniforms 1,514 2,000 1,458 1,000 (1,000) -50.0% Supplies 106,029 70,000 65,112 76,000 6,000 8.6% Fuel Consumed 4,670 4,120 716 1,000 (3,120) -75.7% Supplies Purchased for Resale 231,330 499,973 258,897 294,600 (205,373) -41.1% Small Equipment 4,600 20,000 9,603 20,000 0 0.0% Professional Services 1,273 3,550 5,162 1,000 (2,550) -71.8% Communication 3,540 3,000 3,417 3,500 500 16.7% Travel 28 2,000 200 500 (1,500) -75.0% Advertising 0 500 245 500 0 0.0% Rental/Lease 4,906 0 3,435 3,500 3,500 NA Insurance 33,537 36,985 38,257 29,590 (7,395) -20.0% Public Utilities 14,047 17,000 11,179 14,000 (3,000) -17.6% Repair and Maintenance 75,326 145,000 70,323 75,000 (70,000) -48.3% Miscellaneous 7,058 4,000 7,351 7,500 3,500 87.5% Intergovernmental Services 2,664 4,000 3,666 4,000 0 0.0% Interfund Transfer 6,011 160,000 1,259,932 0 (160,000) -100.0% Machinery and Equipment 571,835 311,500 54,000 295,500 (16,000) -5.1% Interfund Services 5,685 19,000 0 40,000 21,000 110.5% Interfund Rental 6,681 8,197 6,897 13,452 5,255 64.1% Total Expenditure 1,372,343 1,603,744 2,094,850 1,184,702 (419,042) -26.1% Ending Cash 4,709,058 5,067,958 4,534,302 4,225,076 (842,882) -16.6% Page 181 City of Edmonds 2011 Budget Fund: Equipment Rental LOL TV Fund #: 511 Department: Equipment Rental Department #: 657 Cost Center Municipal Vehicles Cost Center #: 548.680 and PW Equipment 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimates Budget 11-10 11-10 Operations Beginning Cash Revenue Garage Services Interfund Sales and Services Investment Income Interfund Operating Income Other Miscellaneous Revenue Disposition of Capital Assets Total Revenue Expenditure 224,243 210,697 515,025 552,327 341,630 162.1% 403 0 6,000 0 N/A N/A 5,685 14,000 10,000 10,000 (4,000) -28.6% 5,046 0 0 0 N/A N/A 1,034,129 1,228,243 799,865 725,364 (502,879) -40.9% 0 0 1,255 0 N/A N/A 14,487 0 1,100 0 N/A N/A 1,059,750 1,242,243 818,220 735,364 (506,879) -40.8% Salaries 209,494 212,655 208,000 214,227 1,572 0.7% Overtime 1,682 2,000 2,000 2,000 0 0.0% Benefits 80,433 78,264 85,000 87,833 9,569 12.2% Uniforms 1,514 2,000 1,458 1,000 (1,000) -50.0% Supplies 86,185 70,000 65,112 76,000 6,000 8.6% Fuel Consumed 4,670 4,120 716 1,000 (3,120) -75.7% Supplies Purchased for Resale 231,330 499,973 258,897 294,600 (205,373) -41.1% Small Equipment 4,600 10,000 9,603 10,000 0 0.0% Professional Services 1,273 3,550 5,162 1,000 (2,550) -71.8% Communication 3,540 3,000 3,417 3,500 500 16.7% Travel 28 2,000 200 500 (1,500) -75.0% Advertising 0 500 245 500 0 0.0% Rental/Lease 4,906 0 3,435 3,500 3,500 NA Insurance 33,537 36,985 38,257 29,590 (7,395) -20.0% Public Utilities 14,047 17,000 11,179 14,000 (3,000) -17.6% Repair and Maintenance 75,326 145,000 70,323 75,000 (70,000) -48.3% Miscellaneous 7,058 4,000 7,351 7,500 3,500 87.5% Intergovernmental Services 2,664 4,000 3,666 4,000 0 0.0% Interfund Rental 6,681 8,197 6,897 13,452 5,255 64.1% Total Expenditure 768,968 1,103,244 780,918 839,202 (264,042) -23.9% Ending Cash 515,025 349,696 552,327 448,489 98,793 28.3% Page 182 City of Edmonds 2011 Budget Fund: Equipment Rental LOL TV Fund #: 511 Department: Equipment Rental Department #: 657 Cost Center Municipal Vehicles Cost Center #: 548.680 and PW Equipment 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimates Budget 11-10 11-10 Replacement Fund Beginning Cash Revenue Investment Interest B-Fund Rental Charge Disposition of Capital Assets Interfund Transfer In Total Revenue Expenditure Supplies Small Equipment Interfund Services Machinery and Equipment Interfund Transfer Total Expenditure 3,900,340 3,901,531 3,671,857 3,981,975 80,444 2.1% 50,820 100,000 0 0 (100,000)-100.0% 244,524 561,547 535,160 140,112 (421,435) -75.0% 73,537 23,000 118,000 0 (23,000)-100.0% 0 0 19,221 0 N/A N/A 368,881 684,547 672,381 140,112 (544,435) -79.5% 19,844 0 0 0 N/A N/A 0 10,000 0 10,000 0 0.0% 5,685 15,000 0 40,000 25,000 166.7% 571,835 311,500 54,000 295,500 (16,000) -5.1% 0 0 308,263 0 N/A N/A 597,364 336,500 362,263 345,500 9,000 2.7% Ending Cash 3,671,857 4,249,578 3,981,975 3,776,587 (472,991) -11.1% 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimates Budget 11-10 11-10 Fire Apparatus Beginning Cash 479,858 400,790 522,176 0 (400,790) -100.0% Revenue Investment Interest 6,693 8,113 0 0 (8,113) -100.0% Disposition of Capital Assets 41,636 3,000 429,493 0 (3,000) -100.0% Interfund Transfer In 0 220,781 0 0 (220,781) -100.0% Total Revenue 48,329 231,894 429,493 0 (231,894) -100.0% Expenditure Interfund Services 0 4,000 0 0 (4,000) -100.0% Interfund Transfer Out 6,011 160,000 951,669 0 (160,000) -100.0% Total Expenditure 6,011 164,000 951,669 0 (164,000) -100.0% Ending Cash 522,176 468,684 0 0 (468,684)-100.0% Page 183 City of Edmonds 2011 Budget Fund: Transportation Benefit District Wr Fund #: 631 Department: n/a Department #: n/a Cost Center n/a Cost Center #: n/a Function On behalf of the Edmonds TBD, the Washington State Department of Licensing is collecting a $20 fee at the time a registered vehicle renewal notice is renewed within the City of Edmonds. The fee takes effect on license tabs that expire on or after September 1, 2009. The proceeds are deposited in this fund and transferred to other funds to support TBD related activities. Page 184 City of Edmonds 2011 Budget Fund: Transportation Benefit District Fund #: 631 Department: n/a Department #: n/a Cost Center n/a Cost Center #: n/a 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 0 0 N/A N/A Revenue Annual Vehicle Fee (TBD) 120,879 0 580,000 600,000 600,000 NA Total Revenue 120,879 0 580,000 600,000 600,000 NA Expenditure Professional Services 1,000 0 Intergovernmental Services 120,879 0 579,000 600,000 600,000 NA Total Expenditure 120,879 0 580,000 600,000 600,000 NA Ending Cash 0 0 N/A N/A Page 185 City of Edmonds 2011 Budget Street Construction/ Fund: Improvement Fund #: 112 Department: Capital Project Funds Department #: Cost Center Cost Center #: Function Fund 112 is used to account for transportation improvement projects funded by a variety of sources, including federal and state transportation grants, motor vehicle fuel tax, impact fees, real estate excise tax, and Public Works Trust Fund Loans. Budget Narrative Significant projects planned for accomplishment in 2011, subject to obtaining grants for some of the projects, include beginning design on the 228th Avenue Corridor project, 80th Avenue Walkway improvements (188t' Street to Olympic View Dr) and Main Street Pedestrian Lighting (5`h Avenue to 6`h Avenue) and Construction is scheduled for the 226`h SW walkway improvements, Dayton Street Overlay (SR104 to BNSF tracks) and Shell Valley Emergency Access Road. Page186 City of Edmonds 2011 Budget Street Construction/ Fund: Improvement Fund #: 112 Department: Capital Project Funds Department #: Cost Center Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 435,621 241,345 (184,393) 113,189 (128,156) -53.1% Revenue Grants 1,079,635 1,568,000 557,945 782,516 (785,484) -50.1% Motor Vehicle Fuel Tax 159,609 165,000 150,000 160,000 (5,000) -3.0% Traffic Impact Fees 53,029 80,000 20,000 20,000 (60,000) -75.0% Investment Interest 4,993 4,711 0 0 (4,711) -100.0% Interfund Transfer In 169,233 355,086 104,487 431,891 76,805 21.6% Total Revenue 1,466,499 2,172,797 832,432 1,394,407 (778,390) -35.8% Expenditure Professional Services 382,131 0 87,600 475,000 475,000 NA Construction Projects 1,452,492 2,082,711 294,400 712,000 (1,370,711) -65.8% Interfund Services 131,481 10,000 33,000 63,500 53,500 535.0% Interfund Transfer Out 42,284 162,086 42,087 41,891 (120,195) -74.2% Debt Principal 72,201 72,201 72,202 72,202 1 0.0% Debt Interest 5,923 5,562 5,562 5,202 (360) -6.5% Total Expenditure 2,086,513 2,332,560 534,851 1,369,795 (962,765) -41.3% Ending Cash (184,393) 81,582 113,189 137,801 56,219 68.9% Page 187 City of Edmonds 2011 Budget Multimodal Fund: Transportation Fund #: 113 Department: Capital Project Funds Department #: Cost Center Cost Center #: Function The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to simplify and facilitate accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and development of the multimodal transportation center in Edmonds. By a Memorandum of Understanding, the City, Washington State Department of Transportation, and Community Transit are jointly participating in the project. By agreement, the City is the designated lead coordinating agency during the preliminary engineering, environmental impact statement (EIS), final design, and permitting phases. Page188 City of Edmonds 2011 Budget Multimodal Fund: Transportation Fund #: 113 Department: Capital Project Funds Department #: Cost Center Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 2,774.45 51,542 26,542 26,542 NA Revenue Grants 810,437.18 3,000,000 0 1,000,000 (2,000,000) -66.7% Total Revenue 810,437.18 3,000,000 0 1,000,000 (2,000,000) -66.7% Expenditure Professional Services 739,275.38 3,000,000 0 1,000,000 (2,000,000) -66.7% Interfand Transfer Out 22,394.58 0 25,000 25,000 25,000 NA Total Expenditure 761,669.96 3,000,000 25,000 1,025,000 (1,975,000) -65.8% Ending Cash 51,541.67 0 26,542 1,542 1,542 NA Page 189 City of Edmonds 2011 Budget Fund: Building Maintenance Fund #: 116 Department: Capital Project Funds Department #: Cost Center Cost Center #: Function The City Council established this Fund in 1984 to provide monies for maintenance and repair projects that require large amounts of money and to track such monies. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as Capital Improvement Plan (CIP) expenditure. Budget Narrative The maintenance and operation expenses of City -owned buildings depend primarily on the General Fund. Properly maintained City buildings play an integral role to deliver efficient and effective services to Edmonds' citizens and assist the various City departments in their missions. Currently, due to the continued lack of General Fund Revenues, there is insufficient staffing and money for all of the necessary repairs and capital renovation projects for City buildings. The South County Senior Center, recipient of a CTED grant, is providing the City reimbursement for projects including new roofing for the majority of the structure and siding repairs. For this budget year we will be completing as much of the siding work as the remainder of the grant will allow before it expires in July. Fund 116 will also cover projects including new roofing at the Frances Anderson Center and Wade James Theater, as well as gutter replacements for the Cemetery Building and the Wade James Theater. Page190 City of Edmonds 2011 Budget Fund: Building Maintenance Fund #: 116 Department: Capital Project Funds Department #: Cost Center Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 108,688 227,249 42,035 86,325 (140,924) -62.0% Revenue Grants Investment Interest Private Donation Miscellaneous Revenue Interfund Transfer In Total Revenue Expenditure Supplies Professional Services Repair and Maintenance Machinery/Equipment Construction Projects Interfund Transfer Out Total Expenditure Ending Cash 64,933 0 166,690 0 N/A N/A 876 6,838 0 0 (6,838) -100.0% 40,000 0 150,000 50,000 50,000 NA 1,750 0 0 0 N/A N/A 56,600 56,600 156,600 56,600 0 0.0% 164,158 63,438 473,290 106,600 43,162 68.0% 0 2,500 31,000 0 (2,500) -100.0% 35,971 10,000 46,000 20,000 10,000 100.0% 179,680 0 352,000 74,800 74,800 NA 15,160 0 0 0 N/A N/A 0 192,500 0 0 (192,500) -100.0% 0 200 0 200 0 0.0% 230,811 205,200 429,000 95,000 (110,200) -53.7% 42,035 85,487 86,325 97,925 12,438 14.6% Page 191 City of Edmonds 2011 Budget Fund: REET 2 Fund #: 125.000 Department: Capital Project Funds Department #: Cost Center Parks Improvements Cost Center #: REET 2 — PARKS IMPROVEMENTS Function This fund is for improvement, renovation, planning and development of parks and associated sites to maintain high quality and varied parks and open space in the city. Revenue sources for the Fund include the first $750,000 of the second one fourth percent (1/4%) excise tax on real estate sales (REET 2). Proposed parks project details for 2011 are shown in the Capital Improvement Program. Budget Narrative In addition to ongoing park improvements, significant developments proposed in this 2011 budget include the completion of the Interurban Trail construction through the Lake Ballinger area, replacement of the play structures at City Park, and re -plastering of Yost Pool. The Parks Department continues to budget to fulfill the goals and objectives of the Parks, Recreation & Open Space Comprehensive Plan. Page 192 City of Edmonds 2011 Budget Fund: REET 2 Fund #: 125.000 Department: Capital Project Funds Department #: Cost Center Parks Improvements Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 3,894,574 845,162 1,570,016 150,316 (694,846) -82.2% Revenue Local Real Estate Tax - 2nd Half 520,085 750,000 600,000 700,000 (50,000) -6.7% Investment Interest 46,850 25,356 0 0 (25,356) -100.0% Other Miscellaneous Revenue 16,378 0 800 0 N/A N/A Interfund Transfer In 5,350 0 0 0 N/A N/A Total Revenue 588,664 775,356 600,800 700,000 (75,356) -9.7% Expenditure Supplies 57,131 0 45,000 30,000 30,000 NA Professional Services 400,023 30,000 270,000 330,000 300,000 1000.0% Rental Lease 1,318 0 0 0 N/A N/A Repair and Maintenance 140,090 334,000 80,000 65,000 (269,000) -80.5% Intergovernmental Services 0 0 25,000 0 N/A N/A Interfund Services 111,326 0 210,000 0 N/A N/A Construction Projects 2,175,090 30,000 1,287,000 40,000 10,000 33.3% Interfund Transfer Out 28,244 796,000 103,500 158,000 (638,000) -80.2% Total Expenditure 2,913,222 1,190,000 2,020,500 623,000 (567,000) -47.6% Ending Cash 1,570,016 430,518 150,316 227,316 (203,202) -47.2 % Page 193 City of Edmonds 2011 Budget Fund: BEET 2 Fund #: 125.100 Department: Capital Project Funds Department #: Cost Center Transportation Cost Center #: REET 2 — TRANSPORTATION Function REET 2 revenue in excess of $750,000 is dedicated to transportation improvements in accordance with City Council policy adopted in 2006. No revenue is expected in 2011 because the REET 2 revenue is not anticipated to exceed $750,000. Page 194 City of Edmonds 2011 Budget Fund: REET 2 Fund #: 125.100 Department: Capital Project Funds Department #: Cost Center Transportation Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 70,526 0 0 0 0 NA Revenue Reet 2 - Transportation Investment Interest Total Revenue Expenditure Professional Services Construction Projects Interfund Transfer Total Expenditure Ending Cash 0 0 0 0 N/A N/A 924 0 0 0 N/A N/A 924 0 0 0 N/A N/A 0 0 0 0 N/A N/A 0 0 0 0 N/A N/A 71,450 0 0 0 N/A N/A 71,450 0 0 0 N/A N/A 0 0 0 0 0 NA Page 195 City of Edmonds 2011 Budget Special Capital/ Parks Fund: Acquisition Fund #: 126 Department: Capital Project Funds Department #: Cost Center Cost Center #: Function The Special Capital Fund was established as part of the City's 1996 Operating Budget to simplify and facilitate the accounting for the purchase and renovation of the Edmonds Financial Center Building, which now houses operations of several City departments, including the Mayor's Office; City Council; Human Resources; Administrative Services; the Planning, Engineering, and Building divisions of Development Services; and the Fire Marshall. The Fund revenue from the first one fourth percent (1/4%) excise tax on real estate sales (REET 1) covers debt service for the City Hall acquisition, Marina Beach acquisition, the Edmonds Center for the Arts city contribution, the Library roof construction, and the Anderson Center Seismic retrofit. During 2001, Council dedicated excess revenue from REET 1 to acquire and improve park and recreation properties and facilities throughout the City. Acquisitions meet the priorities outlined in the Parks Comprehensive Plan including waterfront, tidelands, open space, and land. Page196 City of Edmonds 2011 Budget Special Capital/ Parks Fund: Acquisition Fund #: 126 Department: Capital Project Funds Department #: Cost Center Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 902,677 470,789 442,755 342,159 (128,630) -27.3% Revenue Local Real Estate Tax -First 520,085 750,000 600,000 700,000 (50,000) -6.7% Investment Interest 12,004 14,397 0 0 (14,397)-100.0% Total Revenue 532,090 764,397 600,000 700,000 (64,397) -8.4% Expenditure Professional Services 0 5,000 0 0 (5,000) -100.0% Miscellaneous 607 0 0 0 N/A N/A Land 290,502 250,000 0 0 (250,000) -100.0% Interf uid Transfer Out 72,040 70,792 70,792 69,480 (1,312) -1.9% Debt Principal 441,095 461,581 461,581 481,677 20,096 4.4% Debt Interest 187,767 169,423 168,223 148,425 (20,998) -12.4% Total Expenditure 992,011 956,796 700,596 699,582 (257,214) -26.9% Ending Cash 442,755 278,390 342,159 342,577 64,187 23.1% Page 197 City of Edmonds 2011 Budget Fund: Special Projects Fund #: 129 Department: Capital Projects Fund Department #: Cost Center Cost Center #: HIGHWAY 99 INTERNATIONAL DISTRICT ENHANCEMENT Function This fund was established to assist with projects associated with streetscape enhancements in the International District located on Highway 99. Revenue is from grants, contributions and interest. Contributions may be considered tax deductible if for "exclusive public purposes". Page198 City of Edmonds 2011 Budget Fund: Special Projects Fund #: 129 Department: Capital Projects Fund Department #: Cost Center Cost Center #: Description 2009 Actuals 2010 Budget 2010 Estimate 2011 Budget $$ Change 11-10 % Change 11-10 Beginning Cash Balance (19,786) 0 3,052 702 702 NA Revenue Wa St Dot - Sr 99 - Enhancement 133,090 0 15,650 224,260 224,260 NA Investment Interest 3 0 0 0 N/A N/A Total Revenue 133,093 0 15,650 224,260 224,260 NA Expenditure Construction Projects 51,090 0 0 216,110 216,110 NA Professional Services 59,165 0 18,000 8,852 8,852 NA Total Expenditure 110,255 0 18,000 224,962 224,962 NA Ending Cash Balance 3,052 0 702 0 N/A N/A Page199 City of Edmonds 2011 Budget Fund: Parks Construction Fund #: 132 Department: Capital Projects Fund Department #: Cost Center Cost Center #: Function The Fund was established as part of the City's 2007 and 2008 Operating Budget to specifically segregate park improvement projects that would be totally or partially funded by grants and contributions. Fund 132 is for improvement, renovation, planning and development of park sites to maintain high quality and varied parks and open space in the city. Revenue sources for the Fund include the second one fourth percent (1/4%) excise tax on real estate sales (REET 2), state and local grants, contributions from developers, and carryover from previous years. Page 200 City of Edmonds 2011 Budget Fund: Parks Construction Fund #: 132 Department: Capital Projects Funds Department #: Cost Center Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Fund Balance (645) 0 24,007 255,694 255,694 NA Revenue Grants 28,385 0 100,000 1,534,500 1,534,500 NA Parks Donations 2,500 1,021,000 32,500 0 (1,021,000) -100.0% Transfer From Reet 2 - Fund 125 11,897 763,000 102,500 153,000 (610,000) -79.9% Total Revenue 42,782 1,784,000 235,000 1,687,500 (96,500) -5.4% Expenditure Professional Services 18,130 0 3,313 48,000 48,000 NA Construction Projects 0 1,766,160 0 1,687,500 (78,660) -4.5% Interfund Transfer To Fd 117 0 17,840 0 0 (17,840) -100.0% Total Expenditure 18,130 1,784,000 3,313 1,735,500 (48,500) -2.7% Ending Fund Balance 24,007 0 255,694 207,694 207,694 NA Page 201 City of Edmonds 2011 Budget Combined Utility Fund: Construction / Improve Fund #: 412 Department: Capital Project Funds Department #: Cost Center Cost Center #: Function Fund 412 is used to account for the construction and improvement of buildings and facilities belonging to the City's Water, Sewer, and Drainage Utilities. The Fund is segmented into three programs; 100 for water projects, 200 for drainage projects and 300 for sewer collection projects. Projects related to the wastewater treatment plant are accounted for in fund 414. Budget Narrative Significant utility projects planned for accomplishment in 2011 include: Water (412.100) • Watermain replacement program • New Pressure Reducing Station 596/420 • New 8-inch diameter watermain with the Shell Valley Access Road Improvements • Automatic meter reading (AMR) evaluation study Storm Drainage (412.200) • Talbot Road Drainage and Habitat Improvements • Shellbarger/Willow Creek/Edmonds Marsh 100-year floodplain delineation study • NPDES Phase 11 permit (illicit discharge, public education, O&M) • Drainage Improvements in the SW Edmonds Basin — Connect Sumps on 105th/106th near 228th St. SW. Public Works Yard Improvements (Vehicle Wash Station and Cover for Materials) Lake Ballinger Associated Projects Sewer (412.300) • Replace/Repair Lift Stations 2, 5,11,12,14 and 15 • Design the 220th, Alder St East, Beach Place, Dellwood Drive sewer repairs • Complete the Infiltration and Inflow study Page 202 City of Edmonds 2011 Budget Combined Utility Fund: Construction / Improve Fund #: 412.100 Department: Capital Project Funds Department #: Cost Center Water Projects Cost Center #: 2009 2010 2010 2011 $$ Change % Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 254,945 220,572 (133,803) 35,597 (184,975) -83.9% Revenue Investment Interest 3,533 6,645 0 0 (6,645) -100.0% Contributed Capital 27,240 40,000 30,000 25,000 (15,000) -37.5% Debt Proceeds 396,000 1,400,000 880,400 4,000,000 2,600,000 185.7% Interfund Transfers In 500,000 0 900,000 400,000 400,000 NA Total Revenue 926,773 1,446,645 1,810,400 4,425,000 2,978,355 205.9% Expenditure Professional Services 266,209 0 318,000 437,333 437,333 NA Construction Projects 1,049,312 1,525,000 1,260,600 3,942,833 2,417,833 158.5% Interfund Transfers In 0 115,333 62,400 75,167 (40,166) -34.8% Total Expenditure 1,315,521 1,640,333 1,641,000 4,455,333 2,815,000 171.6% Ending Cash (133,803) 26,884 35,597 5,264 (21,620) -80.4% Page 203 City of Edmonds 2011 Budget Combined Utility Fund: Construction / Improve Fund #: 412.200 Department: Capital Project Funds Department #: Cost Center Drainage Projects Cost Center #: 2009 2010 2010 2011 $$ Change $$ Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 176,660 59,464 (61,180) 3,206 (56,258) -94.6% Revenue Grants 259,830 0 25,000 150,000 150,000 NA Mitigation Fees 7,512 0 0 0 N/A N/A Investment Interest 229 551 0 0 (551) -100.0% Miscellaneous Revenue 9,551 0 0 0 N/A N/A Contributed Capital 2,099 30,000 15,000 30,000 0 0.0% Debt Proceeds 0 2,150,000 310,000 1,100,000 (1,050,000) -48.8% Interfund Transfers In 500,000 0 300,000 600,000 600,000 NA Total Revenue 779,221 2,180,551 650,000 1,880,000 (300,551) -13.8% Expenditure Professional Services 500,110 0 197,000 512,333 512,333 NA Miscellaneous 20 0 0 0 N/A N/A Construction Projects 516,931 2,137,500 388,614 1,095,833 (1,041,667) -48.7% Interfund Transfers In 0 55,333 0 265,167 209,834 379.2% Total Expenditure 1,017,060 2,192,833 585,614 1,873,333 (319,500) -14.6% Ending Cash (61,180) 47,182 3,206 9,873 (37,309) -79.1 % Page 204 City of Edmonds 2011 Budget Combined Utility Fund: Construction / Improve Fund #: 412.300 Department: Capital Project Funds Department #: Cost Center Sewer Projects Cost Center #: 2009 2010 2010 2011 $$ Change $$ Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 2,736,598 36,920 2,047,208 3,572,954 3,536,034 9577.6% Revenue Investment Interest 30,988 1,136 0 0 (1,136) -100.0% Contributed Capital 2,688 30,000 30,000 20,000 (10,000) -33.3% Debt Proceeds 608,451 0 60,846 0 N/A N/A Interfund Transfers In 1,100,000 3,000,000 2,500,000 500,000 (2,500,000) -83.3% Total Revenue 1,742,126 3,031,136 2,590,846 520,000 (2,511,136) -82.8% Expenditure Professional Services 402,921 0 523,100 539,334 539,334 NA Construction Projects 2,028,595 2,965,100 542,000 3,381,834 416,734 14.1% Interfund Transfers In 0 25,334 0 50,166 24,832 98.0% Total Expenditure 2,431,516 2,990,434 1,065,100 3,971,334 980,900 32.8% Ending Cash 2,047,208 77,622 3,572,954 121,620 43,998 56.7% Page 205 City of Edmonds 2011 Budget Fund: Reserve ital Improvement LL� Fund #: 414 Department: Capital Project Funds Department #: WWI Cost Center Treatment Plant Cost Center #: Function The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, Disposal and Transport Services, and among the City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer District, and Ronald Wastewater District. The minimum amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements and major repairs not included within the regular maintenance and operation costs. All King County capital contributions have been placed in this account to meet the arbitrator's requirements that a portion of the "swap" payment be used for capital projects. Page 206 City of Edmonds 2011 Budget Fund: Reserve ital Improvement LL� Fund #: 414 Department: Capital Project Funds Department #: ww, Cost Center Treatment Plant Cost Center #: 2009 2010 2010 2011 $$ Change $$ Change Description Actuals Budget Estimate Budget 11-10 11-10 Beginning Cash 207,101 163,827 51,152 158,752 (5,075) -3.1% Revenue Investment Interest 2,830 10,000 0 0 (10,000) -100.0% Miscellaneous Revenue 0 0 178,449 0 N/A NA Contributed Capital 417,481 346,065 1,211,094 522,438 176,373 51.0% Gain on Fixed Asset 431 0 0 0 N/A NA Interfund Transfers In 328,815 253,935 1,140,439 424,597 170,662 67.2% Total Revenue 749,558 610,000 2,529,982 947,035 337,035 55.3% Expenditure N/A NA Professional Services 269,379 0 125,535 0 N/A NA Repair and Maintenance 0 129,790 0 0 (129,790) -100.0% Construction Projects 359,427 100,000 2,019,289 560,000 460,000 460.0% Debt Principal 162,678 232,760 168,570 172,164 (60,596) -26.0% Debt Interest 114,023 108,862 108,988 103,871 (4,991) -4.6% Total Expenditure 905,507 571,412 2,422,382 836,035 264,623 46.3% Ending Cash 51,152 202,415 158,752 269,752 67,337 33.3% Page 207 City of Edmonds 2011 Budget Fund Capital Improvements Program No.. Transportation Projects- Fund 112 112 Nommotorized Trans- Main Street Pedestrian Lighting 112 Nonmotorized Trans- Caspers/ 9th/Puget Drive Walkway 112 Nonmotorized Trans.- 96th Ave W Pedestrian Improvements 112 Nonmotorized Trans.- Interurban Trail 112 Nonmotorized Trans.- Olympic View Dr. Ped Improvements 112 Nonmotorized Trans- 80th Ave W / 180th St SW Walkway 112 Nonmotorized Trans- Shell Valley -Bike -Walk 112 Nonmotorized Trans- 226th St. SW Walkway 112 Overlay -Citywide 112 Overlay -Utilities 112 Signal Upgrades- 238th St & 100th Ave 112 SR99 - 228th St. SW Corridor & Safety Improvements 112 Dayton Street Overlay (SR104-BNSF tracks) 112 Admiral Way Study Transportation Total Building Maintenance- Fund 116 116 Anderson Center Roof Replacement 116 Cemetery Building Gutter Replacement 116 City Hall Elevator Replacement 116 Library Fire Alarm System Replacement 116 Library Plaza Appliance Replacement 116 Public Safety/Fire Station #17 Soffit Installation 116 Public Safety Chiller Repair 116 Senior Center Mise Repairs & Maim. 116 Senior Center CMU Elastomeric Sealing (Grant) 116 Senior Center Siding/Sealing (CTED Grant) 116 Wade James Theater Gutter Replacement 116 Wade James Theater Roof Replacement Building Maintenance Total Parks Improvement - Fund 125 Park Development Projects 125 Haines Wharf Park & Walkway 125 Anderson Center Field/Court 125 Brackett's Landing 125 City Park 125 Civic Center Complex 125 Edmonds Marsh/Hatchery 125 Fishing Pier/Olympic Beach 125 Former Woodway HS (development dependent upon successful capital campaign) 125 Maplewood Park 125 Marina Beach Park 125 Mathay Ballinger Park 125 Meadowdale Clubhouse Grounds 125 Hickman Park 2010 Budget 2010 Estimate 2011 Budget 115,000 105,000 250,000 32,000 30,000 16,000 486,500 47,000 139,000 215,000 195,000 187,800 1,450,000 310,000 120,000 2,082,800 421,600 1,200,500 15,000 25,000 5,000 30,000 30,000 50,000 148,000 10,000 31,000 150,200 80,000 90,000 60,000 5,000 205,200 429,000 95,000 1,500,000 10,000 90,000 25,000 210,000 20,000 5,000 10,000 5,000 5,000 10,000 2,000 20,000 5,000 50,000 5,000 10,000 20,000 Page 208 City of Edmonds 2011 Budget Fund Capital Improvements Program No.. Parks Improvement - Fund 125 (cont.) Park Development Projects 125 Pine Ridge Park 125 Pine Street Park 125 Seaview Park 125 Milltown Plaza 125 Waterfront Walkway/Olympic Beach 125 Yost Park/Pool Citywide Park Improvements 125 Citywide Beautification 125 ADA 125 Misc Paving 125 Citywide Park Improvements/Misc Small Projects 125 Sports Fields Upgrade/Playground Partnership Trail Development 125 Interurban Trail (08-10 to Fund 132) 125 Interurban Trail (To Fund 132) 125 Misc Unpaved Trail/Bike Path Parks Improvement Total Parks Acquisition - Fund 126 126 Misc.Openspace/Land 126 Tideland/Beach Acquisition Parks Acquisition Total Special Projects- Fund 129 129 State Route (SR) 99 International District Enhancements Special Projects Total Parks Construction - Fund 132 132 City Park Spray Park 132 Dayton Street Plaza 132 Interurban Trail 132 Senior Center Parking Lot 132 4th Avenue Cultural Corridor Planning 132 4th Avenue Interpretive Signage Parks Construction Total 2010 2010 Budget Estimate 2011 Budget 5,000 10,000 20,000 11,000 40,000 20,000 10,000 45,000 120,000 30,000 30,000 30,000 2,000 10,000 10,000 40,000 35,000 35,000 25,000 25,000 200,000 10,000 10,000 427,000 1,918,000 430,000 200,000 50,000 250,000 0 0 18,000 224,962 0 18,000 224,962 150,000 135,500 1,450,000 1,327,000 334,000 75,000 48,000 1,784,000 0 1,735,500 Page 209 City of Edmonds 2011 Budget 2010 2010 Fund Capital Improvements Program Budget Estimate 2011 Budget No.. Combined Utility Construction Improvement - Fund 412-100 Water Projects 412 Citywide Water Improvements 25,000 412 Replacement Program 1,250,000 412 2010 Replacement Program 300,000 1,500,000 412 2011 Replacement Program 1,981,000 412 Olympic View Drive Waterline Replacement 12,200 412 Five Comers Pump Station Improvements 250,000 361,000 61,000 412 Automated Meter Evaluation Study 50,000 412 BNSF Crossings 353,000 39,000 412 Dayton Street Overlay (SR104-BNSF tracks) 20,000 412 Shell Valley Access Road Water Main 55,000 412 New 596/420 PRV Station 125,000 412 PRV Station 11 Abandonment 8,000 412 PRV Station 12 Abandonment 8,000 412 Alderwood Meter, Seaview & Yost Improvements 380,000 140,000 412 Fire Hydrant Improvements 96,000 412 Telemetry System Improvements 10,000 412 2010 Water System Plan Update 65,000 412 Lift Station 2 Water Line 45,000 279,000 412 Puget Caspers (SR524) Walkway Project - Waterline Improvements 62,400 Total Water Projects 1,525,000 1,578,600 4,372,000 412-200 Drainage Projects 412 Citywide Drainage Replacement, Extension 300,000 27,459 140,000 412 Lake Ballinger Basin Study and Associated Projects 47,500 100,000 412 Olympic View Drive Phase 2 10,000 40,000 412 Perrinville Creek Diversion 1,500,000 412 Public Education, Outreach & Involvement Projects 10,000 412 Talbot Road/Perrinville Creek Drainage Impry and Habitat Enhancement 108,100 522,000 412 Edmonds Marsh Channel Improvements 270,000 412 Stormwater Comprehensive Plan Update 114,055 412 BNSF Crossings 296,000 23,000 412 Dayton Street Overlay (SR104-BNSF tracks) 20,000 412 Shell Valley Emergency Access Road Drainage Portion 195,000 412 Public Works Yard Water Quality Upgrades 55,000 412 SW Edmonds Basin Study Project 106,000 412 Shellabarger Creek/Willow Creek/Edmonds Marsh 239,000 412 Stormwater Utility for Drainage Portions of Transportation Projects 50,000 412 NPDES Phase II Permit Capacity Building 50,000 412 Low Impact Development Demonstration Project 100,000 Total Drainage System Projects 2,137,500 585,614 1,600,000 Page 210 City of Edmonds 2011 Budget Fund Capital Improvements Program No.. 412-300 Sewer Projects 412 224th St Sewer 412 Alder Street East 412 Beach Place Sewer 412 McAleer Way Sewer 412 Citywide CIPP Sewer Rehabilitation 412 Citywide Sewer Improvements 412 Dellwood Dr 412 Infiltration & Inflow Study & Projects 412 Lift Station 2 412 Lift Station 3, 4, 5, 9, 10, 11, 12,14 & 15 412 Lift Station 7 & 8 412 BNSF Crossings 412 Dayton Street Overlay (SR104-BNSF tracks) 412 Smoke Test in Basin LS-01 Total Sewer System Projects 414 Wastewater Treatment Plant 414 General 414 Mechanical Equipment Replacement 414 Odor control improvements 414 Energy Efficiency Upgrade 414 Automatic Transfer Switch Replacement 414 Roof Replacements Total Treatment Plant Projects 2010 2010 Budget Estimate 2011 Budget 30,000 35,000 15,000 5,100 71,000 270,000 15,000 60,000 30,000 20,000 125,000 50,000 50,000 110,000 899,000 2,555,100 391,000 2,418,000 176,000 244,000 273,000 26,000 50,000 25,000 2,965,100 1,065,100 3,913,000 10,000 219,790 167,000 1,446,994 530,830 460,000 100,000 229,790 2,144,824 560,000 Page 211