2012 Final BudgetCity of Edmonds
2012 Budget
Beach Launch by Robert Cooke
Our mission is to provide a high quality of life for residents and businesses, and a legacy for
future generations by preserving and enhancing our historic waterfront community
Mike Cooper, Mayor
City of Edmonds -- 121 Fifth Avenue North -- Edmonds, WA 98020 -- 425.775.2525
CITY OF EDMONDS PUBLIC OFFICIALS *
ELECTED OFFICIALS
Mayor: Mike Cooper
Council: Strom Peterson, President
Michael Plunkett
Adrienne Fraley-Monillas
Diane Buckshnis
D.J. Wilson
Steve Bernheim
Lora Petso
APPOINTED OFFICIALS
Finance Director:
Community Services Director:
Human Resource Director:
Parks & Recreation Director:
Municipal Court Judge:
Police Chief:
Public Works Director:
Shawn Hunstock
Stephen Clifton
Carrie Hite, Acting
Carrie Hite
Douglas Fair
Al Compaan
Phil Williams
* As of the date of budget adoption on November 22, 2011.
City of Edmonds 2012 Budget
TABLE OF CONTENTS
Table of Contents ...............................................
i
Mayor's Budget Message................................iii
Exhibits:
Exhibit 1: Expenditure Summary by Fund ...... I
Exhibit 2: Total Budget Rev/Exp ....................2
Exhibit 3: Total General Fund Revenue/Exp ... 3
Exhibit 4: General Fund Summary..................4
Exhibit 5: General Fund Expenses by Dept ..... 5
Exhibit 6: General Fund Forecast....................6
Exhibit 7: Property Tax New Construction ..... 7
Exhibit 8: Employee Count by Department ..... 8
Exhibit 9: Decision Package Requests ............9
Legislative 110
Expenditure Summary...................................13
Mayor's Office 200
Expenditure Summary...................................17
Administration...............................................19
Human Resources..........................................21
City Clerk ......................................................
23
City Attorney .................................................
25
Employee Parking Permit (121) ....................
27
Sister City Commission (138) .......................29
Fire Pension (617).........................................31
Municipal Court 230
Expenditure Summary ...................................
35
Administrative Services 300
Expenditure Summary ...................................
39
Finance..........................................................41
Fiber Optic Project........................................43
Information Services.....................................45
Non -Departmental .........................................
47
Emergency Financial Reserve (006)..............49
LEOFF Medical Insurance Reserve (009) .....51
Public Safety Emergency Reserve (010) .......53
Hotel/Motel Tax(120)...................................55
LID Fund Control (211)................................57
LID Guarantee (213).....................................59
LTGO Bond Fund(234)................................61
Police 410
Expenditure Summary ...................................
65
Administration ...............................................
67
Records Management ....................................
69
Investigation..................................................
71
Patrol.............................................................
73
Special Operations .........................................
75
K-9 Unit.........................................................77
Property Management....................................89
Reserves.........................................................
91
PrisonerCare.................................................93
Dispatch.........................................................
95
Drug Enforcement(104)................................97
Community Services 610
Expenditure Summary.................................101
Economic Development 240
Expenditure Summary.................................103
Development Services 620
Expenditure Summary.................................107
Planning.......................................................109
Building Services.........................................111
Administration.............................................113
Parks and Recreation 640
Expenditure Summary.................................117
Administration.............................................119
Recreation & Cultural Services ...................121
Discovery Programs....................................123
Aquatics.......................................................125
Athletics.......................................................127
DayCamps..................................................129
Fitness..........................................................131
Gymnastics..................................................133
Meadowdale Preschool................................135
Parks Maintenance.......................................137
Flower Program...........................................139
Municipal Arts Acquisition (117)................141
Memorial Street Tree (118) .........................145
Edmonds Youth Scholarship (122)..............147
Tourism Promotion/Arts (123) ....................149
Gifts Catalog(127)......................................151
Cemetery Maintenance/Improvement (130)153
Parks Fund Trust(136)................................155
Cemetery Maintenance Trust (137) .............157
Public Works 650
Expenditure Summary.................................161
Administration.............................................163
Engineering..................................................165
Facilities Maintenance.................................167
Street (111)..................................................169
Combined Utility (411)...............................171
Storm Water..............................................173
Water........................................................175
Sewer........................................................177
Treatment..................................................179
Crime Prevention...........................................79 Equipment Rental (511)
Youth Services .............................................. 81 Expenditure Summary..............................181
Training......................................................... 83 Operations ................................................. 182
Ordinance Enforcement ................................. 85 Replacement.............................................183
Traffic............................................................87 Transportation Benefit District (631) ..........185
Page i
City of Edmonds 2012 Budget
Capital Projects
Street Construction/Improvement (112) .....187
Multimodal Transportation (113)................189
Building Maintenance(116)........................191
REET 2 Parks Improvement (125) ..............193
Special Capital/Park Acquisition (126) .......195
Special Projects(129)..................................197
Parks Construction(132).............................199
Combined Utility Construction (412)..........201
Capital Improvement Reserve (414)............205
2011 Capital Program.................................206
Appendix
Salary Range Table......................................211
Page ii
Fund Cross Reference
006 Emergency Financial Reserve ................49
009 LEOFF Medical Insurance Reserve ........
51
010 Public Safety Emergency Reserve ..........
53
104 Drug Enforcement..................................97
111 Street.....................................................169
112 Street Construction/Improvement .........
187
113 Multimodal Transportation ...................189
116 Building Maintenance ...........................191
117 Municipal Arts Acquisition ..................141
118 Memorial Street Tree ............................145
120 Hotel/Motel Tax.....................................55
121 Employee Parking Permit.......................27
122 Edmonds Youth Scholarship ................147
123 Tourism Promotion/Arts.......................149
125 REET 2 Parks Improvement .................193
126 Special Capital/Parks Acquisition ........195
127 Gifts Catalog.........................................151
129 Special Projects Fund ...........................197
130 Cemetery Maintenance/Improvement ...
153
132 Parks Construction................................199
136 Parks Trust............................................155
137 Cemetery Maintenance Trust................157
138 Sister City Commission ..........................29
211 LID Fund Control...................................57
213 LID Guarantee........................................59
234 LTGO Bond Fund...................................61
411 Combined Utility Fund .........................171
412 Combined Utility Construction.............201
414 Capital Improvement Reserve ..............205
511 Equipment Rental.................................181
617 Fire Pension............................................31
631 Transportation Benefit District.............185
City of Edmonds 2012 Budget
November 22, 2011
Council President Peterson, City Council members, and residents of Edmonds;
When I took the oath of office on July 23, 2010; I made a commitment to the people of Edmonds
that I would deliver budgets that are balanced, that reflect proactive belt tightening and focused
on continuing to deliver the high quality of service that our residents deserve. Our 2011 budget
did that and the 2012 budget continues that commitment.
It is a privilege for me to bring you a budget this evening that reflects the values and priorities of
our community; safe neighborhoods, clean parks, and an open and transparent government.
Our nation is facing challenging economic times and local governments all across the region are
making difficult decisions, making drastic cuts to services, and laying off hundreds of dedicated
public employees. I feel fortunate as your mayor that while this great recession continues we
have not had to make those drastic cuts because we have acted responsibly.
In 2011, our conservative spending approach coupled with the hiring freeze I implemented
lowered our expenses $200,000 below budget. In addition, we realized $200,000 more in
revenue than projected at the beginning of 2011.
Responsible choices achieve results that keep us ahead!
Today's Challenge
As we approach 2012 our city is at a crossroads. The budget I bring you tonight was balanced
carefully, but not without thinking outside of the box. The county has projected our assessed
property value will decrease by 10% and our sales tax revenues will show only a modest
rebound. For us to provide the community with the services they deserve I am recommending
leaving 3 1/2 positions vacant, a series of reorganizations, and some creative revenue options
and expenditure reductions.
Page iii
City of Edmonds 2012 Budget
Like 2011, I am recommending that we suspend the general fund contribution of $300,000 to the
vehicle replacement fund (511 B fund) during 2012. We are in a position to make all of the 2012
expenditures from the fund including police cars and computers for the police vehicles and still
have a fund balance at the end of 2012. In this economic climate and given the health of this
fund, this just makes sense.
My proposed budget adds back the police officer position left vacant during the 2011 hiring
freeze I demanded. This will keep us at our staffing level of 55 officers, but well below the
recommended service level.
A public, transparent, and open government is one of my top priorities. To meet the demand of
public record requests and keeping with the goal of an open and transparent government, I am
recommending we fill the vacant clerk position with a 1/2 time person, saving the city $33,000 in
salaries and benefits, but still allowing us to move forward with our plan to have an employee
solely dedicated to processing public record requests. In 2011, the authorized position in the City
Clerk's office was left vacant due to a fragile budget and the hiring freeze I implemented; we
simply cannot afford to operate at this level if we are going to serve the public. Having this
employee in place will enable us to begin processing requests more effectively by using the latest
available technology.
In Development Services, the Director position will remain vacant as well as a Permit
Coordinator position. The savings for the city is $224,000 in salaries and benefits. These
vacancies present service challenges and will require doing business a different, but more
effective way. I have been working with staff to develop a plan to provide this service with
existing employees. As revenues increase and the economy rebounds we will need to consider
filling the permit coordinator in order to continue a high level of customer service. It is
important to note that in order to function effectively we need a director managing the division.
Our community places a high priority on understanding the financial position of the city with
reports that are user friendly. In keeping with the spirit of thinking out of box and not adding
additional strain on a budget spread thin, we are reorganizing the Finance Department. As the
public demands more information about how their tax dollars are spent, we must respond to this
demand. My budget combines both general fund and utility funds to accomplish this task.
Having functional and clean parks is a long standing service we provide to our community. We
have implemented programming changes that will generate $45,000 a year of new revenue
increasing our recreation fee structure for non residents, so our own residents pay less than users
from out of town. In addition we have reduced expenditures by $40,000. These changes will
minimize the impacts on our service levels.
I am recommending that we leave a custodian position vacant for 2012, saving the city $60,000
in salary and benefits. This will mean that our community facilities like the Francis Anderson
Center will not be cleaned as often.
Making these changes, we still preserve our reserves at a healthy balance to end 2012; with $1.3
million in the Public Safety Reserve Fund, $1.9 million in Emergency Reserve, and $3.4 million
Page iv
City of Edmonds 2012 Budget
ending balance in the General Fund. In addition, my 2012 budget spends $43,000 less than it
raises in revenue."
Planning For Tomorrow
While I have delivered a delicately balanced budget this year, it is important to note that in order
to sustain our current level of service into the future our city needs additional revenue. We have a
legacy of proactive decisions that keep us out of economic disaster. If we are to continue our
commitment to public safety, our flower program, senior center, Yost pool, and first class
recreation program; we must act now in preparation for the foreseeable economic needs.
The most important step to achieve needed revenue is for our commitment to bringing new
business to Edmonds. Having a vibrant economy will increase sales tax revenue and reduce the
tax burden on home owners.
This year in Edmonds we have over $16 million in new commercial construction under way.
That means over 160 construction jobs have been created by development we have attracted to
Edmonds. In addition, some of these businesses will bring new jobs to our city. One such
company is Dick's Drive In. The new Edmonds Dick's will employ dozens of workers who will
earn higher than industry average hourly wages. The new $6 million 16,000 square foot cancer
treatment center adjacent to Swedish Hospital is part of Swedish's commitment to invest $150
million in upgrades over the next decade. This expansion will provide long term family wage
jobs in our community for many years to come. Other businesses expanding in Edmonds include;
Panera Bread, and Columbia State Bank.
In 2009, the council and the community were warned that if new revenue was not generated then
drastic reductions in service would be needed. If the voters do not approve the propositions on
the ballot this fall and the economy does not rebound, drastic cuts in service will be needed.
There is nothing left to trim without further eroding the service levels the community deserves.
As we look to 2012 and beyond it is important for us to not lose sight of the community's
expectations and priorities; public safety, flowers, arts and cultural programs, Yost Pool, the
senior center, recreation programs, well maintained parks, safely maintained streets and
walkways, and above all a commitment to economic development.
It is my honor to present to you this budget as your mayor. This budget protects our priorities,
it's balanced and it's fair.
I want to thank all of the council members and residents who made budget suggestions. The
dedicated community members who spent four evenings in August and September provided
valuable input this process. We listened and we wrote a budget based on your priorities.
I would especially like to thank our dedicated staff who worked long hours to assist in building
this budget.
We look forward to being available to answer questions and participate in your budget
discussions.
Page v
City of Edmonds 2012 Budget
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City of Edmonds 2012 Budget
EXHIBIT l: EXPENDITURE SUMMARY BY FUND
Fund
#
Fund Description
2010
Actuals
2011
Budget
(11/2011)
2011
Estimate
2012
Budget
Change
12 - 11
Est.
Change
12 - 11
Est.
001
General Fund
33,779,491
33,270,662
32,100,399
32,949,288
848,889
3%
006
Emergency / Financial Reserve
0
0
0
0
0
0%
009
Leoff-Medical Ins. Reserve
461,440
481,500
505,038
619,811
114,773
23%
O10
Public Safety Emergency Reserve
0
0
0
0
0
0%
104
Drug Enforcement Fund
47,989
80,233
73,039
80,233
7,194
10%
III
Street Fund
1,432,434
1,519,674
1,429,727
1,604,948
175,221
12%
112
Combined Street Const/Im rove
433,132
1,681,795
1,496,864
2,075,625
578,761
39%
113
Multimodal Transportation Fd.
2,866
1,000,000
0
0
0
0%
116
Building Maintenance
206,105
230,994
192,041
245,000
52,959
28%
117
Municipal Arts Acquis. Fund
44,471
109,050
78,050
134,550
56,500
72%
118
Memorial Street Tree
0
0
0
0
0
0%
120
Hotel/Motel Tax Revenue Fund
131,085
153,250
113,250
73,750
(39,500)
-35%
121
Employee Parking Permit Fund
25,957
26,086
26,086
26,086
0
0%
122
Youth Scholarship Fund
3,586
4,000
4,000
4,000
0
0%
123
Tourism Promotional Fund/Arts
16,684
21,000
21,000
19,000
(2,000)
-10%
125
Real Estate Excise Tax 2
1,808,263
955,000
762,892
875,000
112,108
15%
126
Real Estate Excise Tax 1
700,596
740,332
700,612
697,717
(2,895)
0%
127
Gifts Catalog Fund
9,946
11,300
9,300
12,275
2,975
32%
129
S ecial Projects Fund
16,607
224,962
200,250
313,000
112,750
56%
130
Cemetery Maintenance/Im rovemt
150,291
152,279
143,254
172,005
28,751
20%
132
Parks Construction Fund
3,693
2,074,500
1,861,000
1,187,000
(674,000)
-36%
136
Parks Trust Fund
24,681
0
0
0
0
0%
137
Cemetery Maintenance Trust Fd
0
0
0
0
0
0%
138
Sister City Commission
5,058
4,900
4,338
4,600
262
6%
211
L.I.D. Fund Control
87,293
0
44,000
46,500
2,500
6%
213
L.I.D. Guarantee Fund
0
0
0
0
0
0%
234
Limited Tax G.O. Bond Fund,
452,160
465,973
465,973
478,573
12,600
3%
411
Combined Utility Operation
13,406,533
15,922,187
15,309,976
15,598,246
288,270
2%
412
Combined Utility Const/Improve
310,593
11,372,992
6,574,750
10,465,068
3,890,318
59%
414
Ca ital Improvements Reserve
181,468
527,035
477,630
1,126,376
648,746
136%
511
E ui ment Rental Fund
2,478,438
1,290,114
1,205,609
1,321,334
115,725
10%
617
Firemen'S Pension Fund
111,279
132,250
109,923
123,515
13,592
12%
631
Transportation Benefit District
589,545
600,000
600,000
600,000
0
0%
56,921,684
1 73,052,068
1 64,509,001
1 70,853,500
1 6,344,499
1 10%
Page 1
City of Edmonds 2012 Budget
EXHIBIT 2: TOTAL BUDGET REVENUES, EXPENDITURES AND FUND BALANCE
2012 Revenue Budget
Misc
Revenues
Fines and 18% Taxes
Forfeitures 40%
1%
Charges for
Service Intergovt'l Licenses
28% Revenue and Permits
11% 2%
2012 Expenditure Budget
DebtTransfers Salaries
Capital 7% 5% 23%
Outlays
16%
Benefits
Intergovt'1 16% Supplie2%
5%
Services
19%
2010
2011 BUDGET
2011
CHANGE
ACTUALS
(revised 11/2011)
ESTIMATE
2012 BUDGET
12-11 Est.
Beginning Fund Balance
$81,441,709
$23,341,917
$83,366,769
$83,283,431
0%
Revenues:
Taxes
$26,301,857
$26,677,071
$26,568,237
$26,568,096
0%
Licenses and Permits
1,666,225
1,510,329
1,581,397
1,612,261
2%
Intergovernmental Revenue
5,534,253
8,681,364
6,435,105
7,123,198
11%
Charges for Service
17,032,044
17,663,362
18,053,973
18,691,474
4%
Fines and Forfeitures
625,317
667,100
599,113
619,272
3%
Miscellaneous Revenues
7,709,512
13,201,161
11,187,838
12,064,673
8%
Total Revenues
$58,869,208
$68,400,387
$64,425,663
$66,678,974
3%
Expenditures
Salaries
15,869,784
16,523,415
16,050,540
16,639,929
4%
Benefits
6,551,471
6,355,963
6,132,606
6,504,166
6%
Supplies
3,242,006
3,627,588
3,496,349
3,671,080
5%
Services
10,117,286
14,167,263
11,996,289
13,335,148
11%
Intergovernmental
10,296,866
11,135,347
10,897,922
11,344,300
4%
Capital Outlay
4,332,048
12,862,651
8,034,773
11,412,852
42%
Debt Service
2,970,173
3,783,310
3,809,538
4,639,239
22%
Transfers
3,564,514
4,596,531
4,090,984
3,306,786
-19%
Total Expenditures
$56,944,148
$73,052,068
$64,509,001
$70,853,500
10%
Ending Fund Balance
$83,366,769
$18,690,236
$83,283,431
$79,108,905
-5%
Page 2
City of Edmonds 2012 Budget
EXHIBIT 3: TOTAL GENERAL FUND BUDGET REVENUES, EXPENDITURES AND
FUND BALANCE
2012 Revenue Budget
Fines & Misc
Charges for
Forfeitures Revenues
Service
2% 1%
12%
Intergovt'l
Revenue
3%
---
Licenses &
Permits
5%
Taxes
77%
2012 Expenditure Budget
Debt
Service
5%
Transfers
2%
Intergovt'l
26%
Salaries
40%
Services
12%
Supplies
2% Benefits
13%
2010
2011 Budget
CHANGE
ACTUALS
(revised 11/2011)
2011 Estimate
2012 Budget
12-11 Est.
Beginning Fund Balance
$6,068,906
$6,855,107
$6,855,107
$7,523,618
9.8%
Revenues:
Taxes
$24,975,421
$25,442,071
$25,199,237
$25,319,096
0.5%
Licenses and Permits
1,627,230
1,484,829
1,554,076
1,586,261
2.1%
Intergovernmental Revenue
1,004,986
927,139
1,040,352
1,013,653
-2.6%
Charges for Service
4,382,821
3,637,480
3,966,571
4,065,102
2.5%
Fines and Forfeitures
624,447
667,100
599,113
619,272
3.4%
Miscellaneous Revenues
1,950,788
374,422
409,561
403,204
-1.6%
Total Revenues
$34,565,693
$32,533,041
$32,768,910
$33,006,588
0.7%
Expenditures
Salaries
12,376,573
12,780,202
12,484,968
12,958,158
3.8%
Benefits
4,720,882
4,338,586
4,112,898
4,305,180
4.7%
Supplies
567,263
533,562
517,031
550,380
6.5%
Services
3,720,438
4,034,808
3,930,198
3,847,473
-2.1%
Intergovernmental
8,026,187
8,446,065
8,221,874
8,473,904
3.1%
Capital Outlay
0
0
0
17,144
N/A
Debt Service
1,422,455
1,452,128
1,443,494
1,449,280
0.4%
Transfers
2,013,051
656,277
633,633
719,623
13.6%
Interfund
932,643
1,029,034
756,303
628,146
-16.9%
Total Expenditures
$33,779,492
$33,270,662
$32,100,399
$32,949,288
2.6%
Ending Fund Balance
$6,855,107
$6,117,486
$7,523,618
$7,580,918
0.8%
Page 3
City of Edmonds 2012 Budget
EXHIBIT 4: 2012 GENERAL FUND SUMMARY
REVENUES:
Change
2012
Change
Budget
2012
2011 Budget
2011
from 2011
from
Department
2010 Actuals
(revised 11/2011)
Estimate
2012 Budget
Estimate
2011
Taxes
24,975,421
25,442,071
25,199,237
25,319,096
119,859
0%
Licenses & Permits
1,627,230
1,484,829
1,554,076
1,586,261
32,185
2%
Intergov't Revenue
1,004,986
927,139
1,040,352
1,013,653
(26,699)
-3%
Charges For Services
4,382,821
3,637,480
3,966,571
4,065,102
98,531
2%
Fines and Forfeits
624,447
667,100
599,113
619,272
20,159
3%
Miscellaneous Revenue
1,950,788
374,422
409,561
403,204
(6,357)
-2%
34,565,693
32,533,041
32,768,910
33,006,588
237,678
1%
EXPENSES:
City Council
295,489
316,996
311,137
269,812
(41,325)
-13%
Office of Mayor
248,201
270,821
251,661
253,184
1,523
1%
Human Resources
274,056
320,251
330,136
193,616
(136,520)
-41%
Municipal Court
736,393
769,001
754,229
779,038
24,809
3%
Economic Development
39,381
78,100
66,468
125,700
59,232
89%
City Clerk
485,484
582,667
508,716
609,840
101,124
20%
Fiber Optic Project
76,234
25,700
24,839
25,200
361
1%
Information Services
643,938
587,323
591,302
632,641
41,339
7%
Finance
539,232
673,407
707,076
754,734
47,658
7%
City Attorney
703,824
564,000
568,000
495,000
(73,000)
-13%
Non -Departmental
12,560,633
11,204,744
11,091,518
11,214,538
123,020
1 %
Police
9,002,907
9,068,050
8,749,788
9,165,244
415,456
5%
Fire Services
27,435
0
0
0
0
0%
Community Services
383,272
335,228
308,715
323,006
14,291
5%
Development Services
1,605,427
1,955,863
1,668,341
1,654,862
(13,479)
-1%
Parks & Recreation
3,334,651
3,481,221
3,297,364
3,488,509
191,145
6%
Public Works
371,086
311,732
243,146
294,110
50,964
21%
Facilities Maintenance
1,346,281
1,495,324
1,421,305
1,351,548
(69,757)
-5%
Engineering
1,105,567
1,230,234
1,206,658
1,318,706
112,048
9%
33,779,491
33,270,662
32,100,399
32,949,288
848,889
3%
Suplus (Deficit) $ 786,202 $ (737,621) $ 668,511 $ 57,300
Page 4
City of Edmonds 2012 Budget
EXHIBIT 5: GENERAL FUND EXPENSES BY CATEGORY/DEPARTMENT
Facilities Maintenance
Public Works 4%
5%
Parks & Recreation
11%
Development Services
5%
0%
Police
28%
General Government
(1)
44%
urt
2%
(1) General Government includes City Council, Office of the Mayor, Human Resouces, Economic Development, City
Clerk, Information Services, Fiber Project, Finance, City Attorney and Non Departmental
Department
2010
Actuals
2011 Budget
(revised
11/2011)
2011
Estimate
2012 Budget
Change
2012 Budget
from 2011
Estimate
% Change
2012-2011
City Council
295,489
316,996
311,137
269,812
(41,325)
-13%
Office of Mayor
248,201
270,821
251,661
253,184
1,523
1%
Human Resources
274,056
320,251
330,136
193,616
(136,520)
-41%
Municipal Court
736,393
769,001
754,229
779,038
24,809
3%
Economic Development
39,381
78,100
66,468
125,700
59,232
89%
City Clerk
485,484
582,667
508,716
609,840
101,124
20%
Fiber Optic Project
76,234
25,700
24,839
25,200
361
1%
Information Services
643,938
587,323
591,302
632,641
41,339
7%
Finance
539,232
673,407
707,076
754,734
47,658
7%
City Attorney
703,824
564,000
568,000
495,000
(73,000)
-13%
Non -Departmental
12,560,633
11,204,744
11,091,518
11,214,538
123,020
1 %
Police
9,002,907
9,068,050
8,749,788
9,165,244
415,456
5%
Fire Services
27,435
0
0
0
0
0%
Community Services
383,272
335,228
308,715
323,006
14,291
5%
Development Services
1,605,427
1,955,863
1,668,341
1,654,862
(13,479)
-1%
Parks & Recreation
3,334,651
3,481,221
3,297,364
3,488,509
191,145
6%
Public Works
371,086
311,732
243,146
294,110
50,964
21%
Facilities Maintenance
1,346,281
1,495,324
1,421,305
1,351,548
(69,757)
-5%
Engineering
1,105,567
1,230,234
1,206,658
1,318,706
112,048
9%
Totals 33,779,491 33,270,662 32,100,399 32,949,288 848,889
3%
Page 5
City of Edmonds 2012 Budget
EXHIBIT 6: GENERAL FUND FORECAST
22-Nov-11
Beginning Fund Balance
REVENUE
Property Tax
Retail Sales Tax
Other Sales & Use Tax
Utility Tax
Other Taxes
Licenses/Pem*s/Franchise
Construction Permits
Grants
State Revenues
Intergov't Service Charges
Interfund Service Charges
Chgs. for Goods & Services
Fines & Forfeits
Misc Revenues
Total Revenue
Revenue Growth / (Decline)
EXPENSES
Salaries and Wages
Benefits
Supplies
Services
hitergov t
Capital
Debt Service
Transfers
Interfund
Total Expenses
Expense Growth / (Decline)
Change in Ending Fund Balance
Ending Fund Balance
City of Fihnonds: Strategic Outlook
2009 2010 2011 2012 2013 2014 2015 2016
Adopted
Actual
Actual
Estimate
Budget
Outlook
Outlook
Outlook
Outlook
5,188,520
6,068,906
6,855,108
7,523,618
7,580,918
6,767,768
5,272,158
3,108,892
13, 805, 363
13,672, 874
13,595,731
13,434,570
13,513,474
13,663,952
13,851,877
14,042,684
4,425,996
4,468,237
4,608,959
4,724,183
4,818,667
4,915,040
5,013,341
5,113,608
543,242
547,008
522,784
528,142
533,556
539,026
544,554
550,140
6,064,731
5,984,188
6,195,277
6,350,781
6,414,288
6,478,431
6,543,216
6,608,648
301,633
303,114
276,486
281,419
286,445
291,565
296,782
302,097
1,012,395
1,206,402
1,112,076
1,124,262
1,135,435
1,146,719
1,158,116
1,169,627
455,306
420,828
442,000
462,000
466,200
470,442
474,726
479,054
152,752
209,434
96,298
89,269
-
-
-
-
727,487
795,552
756,961
760,276
763,944
768,701
773,498
778,335
1,367,262
184,488
187,093
164,108
167,385
170,735
174,160
177,663
1,319,894
1,284,137
1,585,706
1,582,061
1,589,971
1,597,921
1,605,911
1,613,940
2,357,564
2,914,196
2,380,865
2,483,041
2,528,870
2,576,239
2,625,167
2,675,673
674,634
624,447
599,113
619,272
632,990
647,016
661,357
676,019
544,823
1,950,788
409,561
403,204
412,911
422,860
433,058
443,511
33,753,081
34,565,693
32,768,910
33,006,588
33,264,135
33,688,648
34,155,762
34,630,998
2.4%
-5.2%
0.7%
0.8%
1.3%
1.4%
1.4%
17,610,649
12,376,573
12,356,968
12,858,159
13,182,418
13,514,784
13,855,460
14,204,652
5,605,511
4,720,882
4,241,659
4,404,408
4,668,934
5,001,668
5,366,121
5,765,645
523,008
567,263
517,271
495,285
507,667
520,359
533,368
546,702
3,669,176
3,720,438
3,929,198
3,903,338
3,806,384
3,928,389
4,086,115
4,224,097
1,720,558
8,026,187
8,258,374
8,473,904
8,701,356
8,936,509
9,178,739
9,428,282
41,667
-
-
17,144
-
-
-
-
1,416,154
1,422,455
1,443,494
1,449,280
1,450,432
1,479,576
1,452,295
1,408,285
1,239,320
2,013,051
597,133
719,623
796,364
815,148
834,410
854,161
1,046,652
932,643
756,303
628,147
963,731
987,824
1,012,520
1,037,833
32,872,695
33,779,491
32,100,400
32,949,288
34,077,286
35,184,257
36,319,028
37,469,658
2.8%
-5.0%
2.6%
3.4%
3.2%
3.2%
3.2%
880,386
786,202
668,510
57,300
(813,151)
(1,495,609)
(2,163,266)
(2,838,660)
6,068,906
6,855,108
7,523,618
7,580,918
6,767,768
5,272,158
3,108,892
270,233
Target Ending Fund Balance (p 2,739,391 2,814,958 2,675,033 2,745,774
(1) GFOA recommends target ending worldng capital should be 1 to 2 month of expenditures. A one month target is displayed.
Revenue beyond expenses 880,386 786,202 668,510 57,300
Expenses beyond revenue
2,839,774 2,932,021 3,026,586 3,122,471
(813,151) (1,495,609) (2,163,266) (2,838,660)
Page 6
City of Edmonds 2012 Budget
EXHIBIT 7: PROPERTY TAX NEW CONSTRUCTION
1.1
.. ='•6
S l . 30. 300
..S=a
0 pprr
0.3%
2008 2009
'010 2011
Year
Total Assessed Value
(AV)
New Construction
Assessment
% New
Construction to
AV
2012
5,817,888,776
22,925,000
0.4%
2011
6,433,258,853
18,004,460
0.3%
2010
6,955,482,717
18,563,567
0.3%
2009
7,709,209,490
84,951,003
1.1%
2008
7,615,549,203
100,431,960
1.3%
Page 7
City of Edmonds 2012 Budget
EXHIBIT 8: EMPLOYEE COUNT BY DEPARTMENT
Mayor/City Clerk
Economic Development
Human Resources
Court
Finance
Information Services
Police
Community Services
Development Services
Parks
Public Works Admin/Facilities
Engineering
Streets/Storm
Water/Sewer/Treatment Plant
Equipment Rental
0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0
6.
ro
70
0
3.0
65.
2.0
14.0
22.0
12.5
12.0
160
33.5
3.0
Department
2010 Actuals
2011 Actuals
2012 Budget
City Council
0.5
0.5
0.5
Mayor/City Clerk
6.0
6.0
6.5
Economic Development
0.0
0.0
0.0
Human Resources
2.0
2.0
1.0
Court
8.5
7.0
7.0
Finance
6.0
6.0
7.0
Information Services
3.0
3.0
3.0
Police
69.0
64.0
65.0
Community Services
2.0
2.0
2.0
Development Services
16.0
15.0
14.0
Parks
22.0
22.0
22.0
Public Works Admin/Facilities
13.5
13.5
12.5
Engineering
11.0
11.0
12.0
Streets/Storm
15.0
16.0
16.0
Water/Sewer/Treatment Plant
34.5
33.5
33.5
Equipment Rental
3.0
3.0
3.0
212.0
204.5
206.0
Page 8
City of Edmonds 2012 Budget
EXHIBIT 9: DECISION PACKAGE REQUESTS
Fund
Budget
Year
General
Street
Cemetery
Combined
Utility
Equipment
Rental
Decision Package
Duration
2012
001
111
130
411
511
Council
None
Mayor
None
Municipal Court
None
Admin Services
Finance Software Updates and Additions -Initial Costs
One Time
56,705
22,682
34,023
Finance Software Updates and Additions -Maintenance
Ongoing
9,300
3,720
5,580
Public Records/Document Management System
Ongoing
68,770
68,770
Public Records/Document Management System
One Time
30,000
30,000
Police
None
Community Services/ Economic Development
None
Development Services
None
Parks & Rec
Landpride Pull Behind Mower
One Time
17,144
17,144
Parks Street Tree Maintenance Costs
Ongoing
25,000
25,000
Class Software at Yost Pool -Initial Costs
One Time
8,675
8,675
Class Software at Yost Pool -Maintenance
Ongoing
1,642
1,642
Walker Riding Mower
One Time
17,500
1
1 17,500
Cemetery Seasonal Staff
Ongoing
5,000
5,000
Public Works
Pedestrian Signal Head Upgrade
One Time
36,000
36,000
Fuel station Upgrade
One Time
1 1 0
11Q000
Grand Total
285,736
177,633
36,000
22,500
39,603
10,000
Page 9
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 10
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
City Council
Department #:
110
Cost Center
Total Department
Cost Center #:
511.100 & 550.100
Page 11
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
City Council
Department #:
110
Cost Center
Total Department
Cost Center #:
511.100 & 550.100
Mission Statement
The City Council establishes City Policies, sets forth the powers vested in Legislative Bodies, represents the City on
Boards and Commissions, attends Council meetings and Legislative briefings, represents the City to other
organizations and performs ceremonial duties.
Purpose
The City Council is the legislative body that establishes City policy. The Council's legislative authority is
established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the
Optional Municipal Code sets forth the powers vested in legislative bodies of non -charter code cities.
The City Council's time commitment ranges from 25-to-32 hours per week for packet review and attending Council
and post -Council meetings to review meeting actions. During the budget process, the time commitment is extensive
and meetings are often held on Saturdays or weeknights.
2012 Budget Changes
Salaries 110:
Council pay is set by Ord. 3410 which states: Seven Councilmembers are paid a base salary of $600 per month and
$50 per meeting up to 8 meetings per month (4 Council Meetings are counted in those 8). Each Councilmember is
eligible to be paid $1,000 per month. The Council President receives an extra $200 per month for setting the
Council agendas and for his role as Council President.
The cost savings in the salary line item was figured on the average of 6 meetings per month instead of the 8 set out
in the ordinance. This average was figured using the first 8 months of 2011 and actuals from '07, '08, '09, and ' 10.
The Sr. Executive Council Assistant receives an annual salary of $26,853 (20 hrs. a week). The Council President is
requesting a 1.5% merit pay increase and a 1.5% COLA in the approximate amount of $805.
Overtime 120: Reflection of videotaping longer Council meetings. (Transfer of funds from other budget line item
cost savings.)
Benefits 230: The reduction in this line item (approximately $32,233) reflects the Council's approval of Ordinance
3638 which states: "The benefit package for Council Members elected on or after January 1, 2010 shall consist of
those health insurance benefits available to a non -represented employee but shall not included dependent coverage."
Professional Services 410: This decrease reflects cost savings for City Attorney fees.
Communications 420: This increase is for the monthly service fee for the iPad application fees. (Transfer of funds
from other budget line item cost savings.) This increase is offset by the savings accrued by not printing the Council
packet and staff time. Cost savings are reflected in the City Clerk's budget.
Travel 430: Councilmembers training conferences with AWC. (Transfer of funds from other budget line item cost
savings.)
Rental Lease 450: Change in Council Office printer/copier installed by IS Department. (Transfer of funds from
other budget line item cost savings.)
Miscellaneous 490: Registration fees for Councilmembers to attend AWC training conferences and South County
Cities Meetings. (Transfer of funds from other budget line item cost savings.)
Page 12
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
City Council
Department #:
110
Cost Center
Total Department
Cost Center #:
511.100 & 550.100
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
102,405
114,743
104,854
105,665
811
1%
Overtime
6,940
5,590
6,990
7,240
250
4%
Benefits
93,542
105,563
104,657
69,902
(34,755)
-33%
Supplies
1,277
1,000
1,000
1,525
525
53%
Small Equipment
327
0
4,200
0
(4,200)
-100%
Professional Svc
78,554
60,000
60,000
50,000
(10,000)
-17%
Communications
44
100
500
3,000
2,500
500%
Travel
302
1,500
936
2,500
1,564
167%
Rental/Lease
0
0
0
480
480
NA
Repairs/Maintenance
1,212
1,500
1,500
1,500
0
0%
Miscellaneous
885
2,000
1,500
3,000
1,500
100%
Council Contingency Miscellaneous
10,000
25,000
25,000
25,000
0
0%
295,489
316,996
311,137
269,812
(41,325)
-13%
Page 13
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 14
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
200
Cost Center
Total Department
Cost Center #:
n/a
Executiv
Assistan
4
Page 15
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
Various
Cost Center
Total Department
Cost Center #:
Various
Mission Statement
To administer City business in an efficient, economical, ethical, and legal manner. To represent and
protect the City's interests at all governmental and jurisdictional levels. To lead and support all efforts to
enhance the quality of life for Edmonds citizens.
Purpose
The Mayor acts as full-time Chief Executive Officer and Chief Operating Officer. The Mayor's Office
encompasses the Mayor and an executive assistant along with the Human Resources Division, City Clerk,
and the City Attorney.
Page 16
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
Various
Cost Center
Total Department
Cost Center #:
Various
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
634,210
709,389
633,570
559,832
(73,738)
-12%
Benefits
175,387
228,913
186,099
168,457
(17,642)
-9%
Supplies
19,129
19,260
18,060
18,260
200
1%
Small Equipment
0
100
100
100
0
0%
Professional Svc
756,943
618,350
676,007
652,877
(23,130)
-3%
Communication
44,572
60,950
52,650
53,967
1,317
3%
Travel
583
4,000
2,000
2,200
200
10%
Advertising
39,298
30,420
32,500
32,690
190
1%
Rental/Lease
24,680
27,310
27,310
30,810
3,500
13%
Repair/Maintenance
4,131
14,137
14,537
14,537
0
0%
Miscellaneous
14,347
24,910
15,680
17,910
2,230
14%
1,713,281
1,737,739
1,658,513
1,551,640
(106,873)
-6%
Page 17
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
210
Cost Center
Administration
Cost Center #:
513.100
Function
The Mayor of Edmonds serves as both the Chief Executive Officer (CEO) and the Chief Operations
Officer (COO) of the City. In most cities with a strong mayor form of government, an assistant City
Administrator is designated the COO. Because Edmonds does not have this position, the Mayor manages
the City's day-to-day business and supervises the City's daily operations as carried out by the department
directors.
In addition, the Mayor works with and supports the City Council in its role as a legislative and policy -
setting body, works in a responsive and collaborative manner with citizens to address their needs and
concerns, interacts with the business community to foster economic development, and supports and
empowers various community organizations that enrich the quality of life in Edmonds.
The Mayor also represents the City and protects its interests in county, regional, state, and national arenas.
Finally, the Mayor provides a ceremonial presence at activities within the city and throughout the Puget
Sound area.
Budget Narrative
The Salary and Benefit budget includes the Mayor and one Executive Assistant. The Mayor's salary is
determined by the Commission on Compensation of Elected Officials.
The supplies budget includes letterhead, envelopes, stationery, forms, printer and fax cartridges, boards
and commissions plaques.
The professional services budget covers framing of employee retirement posters, and printing services.
The communications and travel budget includes the Mayor's cell phone charges, and
mileage/parking/meals reimbursement for City -related meetings.
The rental/lease budget covers 1/3 maintenance of the cost for copier shared with Human Resources and
Community Services departments.
The miscellaneous budget covers costs for special meetings and events, publications, subscriptions, fees,
dues, etc.
2012 Budget Changes
None
Page 18
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
210
Cost Center
Administration
Cost Center #:
513.100
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
193,965
194,527
192,210
193,896
1,686
1 %
Benefits
44,791
64,194
49,351
49,188
(163)
0%
Supplies
2,537
3,000
2,000
2,000
0
0%
Professional Svc
752
1,100
1,000
1,000
0
0%
Communication
2,094
1,400
1,600
1,400
(200)
-13%
Travel
408
1,500
500
700
200
40%
Rental/Lease
1,660
1,500
1,500
1,500
0
0%
Repair/Maintenance
506
100
500
500
0
0%
Miscellaneous
1,488
3,500
3,000
3,000
0
0%
248,201 270,821 251,661 253,184 1,523 1 %
Page 19
City of Edmonds 2012 Budget
Fund:
General
LL
TV
Fund #:
001
Department:
Mayor
Department #:
220
Cost Center
Human Resources
Cost Center #:
516.100 & 210
Function
Plan, organize, control, direct, and provide all human resource services to all City Departments, including
recruitment, testing, job classification, compensation administration, administration of all benefit programs, training,
employee relations, policy development, program development, Disability Board, Civil Service, and employee
records.
Budget Narrative
The Salary and Benefit budget includes the HR Analyst.
The supplies budget includes general office supplies such as copy paper, toner cartridges, disposable visitor badges
used city-wide, and other commonly used office items.
The small equipment budget covers incidental purchases related to the ID Badge machine.
The professional services budget includes MEBT II costs, hearing tests, non -Civil Service fitness for duty
evaluations, drug testing, flu shots, City-wide training, and background investigations for summer seasonal
employees in the Parks and Recreation department and Public Works in addition to other key employees throughout
the city, and flex plan monthly fees.
The communications budget funds the expense associated with the Director's city -issued blackberry.
The travel budget funds Human Resources training and travel.
The advertising budget funds the cost of advertising for approved vacant positions through a variety of vendors
(newspapers, online, professional associations, craigslist, etc.).
The rental/lease budget covers 1/3 of the required rental cost for the shared copier with the Mayor's Office and the
Community Services department.
The repair/maintenance budget funds 1/3 of the required servicing of the shared copier with the Mayor's Office and
the Community Services/Economic Development Department.
The miscellaneous budget covers employee awards, safety and wellness, disaster supplies, tuition reimbursement
and professional membership expenses.
CIVIL SERVICE
The professional services budget covers testing contractor costs and physical/psychological exams for entry level,
lateral level and promotional Police opportunities.
The miscellaneous budget covers costs associated with Civil Service and testing of prospective Police staff.
2012 Budget Changes
None
Page 20
City of Edmonds 2012 Budget
Fund:
General
LL
TV
Fund #:
001
Department:
Mayor
Department #:
220
Cost Center
Human Resources
Cost Center #:
516.100 & 210
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Personnel
Salaries
169,403
197,313
171,182
63,882
(107,300)
-63%
Benefits
51,365
59,928
53,874
29,224
(24,650)
-46%
Supplies
2,621
2,500
2,300
2,500
200
9%
Small Equipment
0
100
100
100
0
0%
Professional Svc
23,765
19,000
64,000
57,500
(6,500)
-10%
Communications
739
500
500
500
0
0%
Travel
0
500
500
500
0
0%
Advertising
12,136
10,000
9,500
9,000
(500)
-5%
Rental/Lease
1,660
2,000
2,000
2,000
0
0%
Repair/Maintenance
370
6,000
6,000
6,000
0
0%
Miscellaneous
7,777
12,230
10,000
12,230
2,230
22%
269,835
310,071
319,956
183,436
(136,520)
-43%
Civil Service
Professional Svc 4,222 10,000 10,000 10,000 0 0%
Miscellaneous 0 180 180 180 0 0%
4,222 10,180 10,180 10,180 0 0%
Page 21
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
250
Cost Center
City Clerk
Cost Center #:
514.300
Function
The City Clerk's office maintains and tracks all official city records, fulfills all legal requirements of
recording, posting, publicizing and filing documents and administers all ordinances and resolutions. This
office schedules and coordinates City Council weekly agendas, packet, and minute preparation.
This office also issues all business and specialty licensing and parking permits; provides access to public
records; and provides switchboard/receptionist services, citywide mail/postage services, photocopy
services, and purchasing services.
Budget Narrative
The Salary and Benefit budget includes the City Clerk, Deputy City Clerk, Accounting Assistant, Senior
Office Assistant, and part time Records Management Specialist.
Supplies: RCW & WAC updates; printing application forms, permits, letterhead/envelopes; minute
books; paper; Council meeting public hearing notice signs; and general office supplies.
Professional services: City Code codification services; minute -taking services; microfilming of essential
records; destruction of records/shredding services; off site records storage fees; emergency temp help.
Communications: Citywide postage; bulk mail account; cell phone/iPad fees for City Clerk.
Travel: Mileage/meals/lodging for WMCA Conference (City Clerk); certification/training seminars
(Deputy Clerk); and other mileage/meals for City Clerk staff attending training events.
Advertising: Publish display ads of Council and Planning Board agendas; and publish required legal ads
of Council notices and ordinances.
Rental/lease: Citywide mailing equipment and copier.
Repair/maintenance: Annual software maintenance fees for Clerk's Index, Eden business licensing, and
Agenda Quick software; hosting City Code on MRSC website; repair of office equipment.
Miscellaneous: County Auditor recording fees; professional organization membership fees; and
training/conference registration fees for all staff.
2012 Budget Changes
A position was budgeted in 2011 related to records management; however due to budget concerns the
position was not filled. Temporary help was used periodically during 2011 to address demands. For
2012, a half time position has been budgeted to help meet the demand for public records requests.
$5,000 was transferred from Communications to Advertising.
Page 22
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Mayor
Department #:
250
Cost Center
City Clerk
Cost Center #:
514.300
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries And Wages
270,842
317,549
270,178
302,054
31,876
12%
Benefits
79,232
104,791
82,874
90,045
7,171
9%
Supplies
13,971
13,760
13,760
13,760
0
0%
Professional Services
24,381
27,250
33,007
89,377
56,370
171%
Communications
41,739
59,050
50,550
52,067
1,517
3%
Travel
175
2,000
1,000
1,000
0
0%
Advertising
27,162
20,420
23,000
23,690
690
3%
Rental/Lease
21,360
23,810
23,810
27,310
3,500
15%
Repairs & Maintenance
3,255
8,037
8,037
8,037
0
0%
Miscellaneous
5,083
6,000
2,500
2,500
0
0%
487,200
582,667
508,716
609,840
101,124
20%
Page 23
City of Edmonds 2012 Budget
Fund:
General
LL�
nr
Fund #:
001
Department:
Mayor
Department #:
110
Cost Center
City Attorney
Cost Center #:
515.100, 200, 240
Function
The City Attorney advises and assists the City Council, Mayor, and staff in conforming to state and
federal law in all municipal activities and defends the City against claims and suits.
Budget Narrative
The professional services budget — City Attorney covers general legal services such as drafting routine
ordinances and resolutions and attending City Council meetings and other boards or commissions as
requested, as well as lawsuits and negotiations.
The professional services budget — Misc Legal miscellaneous budget covers miscellaneous legal services
provided by other outside legal counsel.
The miscellaneous -prosecutor budget covers the cost of witness fees previously paid from the Court
budget.
2012 Budget Changes
None
Page 24
City of Edmonds 2012 Budget
Fund:
General
wr
Fund #:
001
Department:
Mayor
Department #:
360
Cost Center
City Attorney
Cost Center #:
515.100, 200, 240
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Professional Svc - City Atty
543,296
405,000
412,000
334,000
(78,000)
-19%
Professional Services - Misc Legal
4,528
0
0
5,000
5,000
NA
Professional Svc - Prosecutor
156,000
156,000
156,000
156,000
0
0%
Miscellaneous Prosecutor
0
3,000
0
0
N/A
N/A
703,824 564,000 568,000 495,000 (73,000) -13%
Page 25
City of Edmonds 2012 Budget
Fund:
Employee Parking Permit
Fund #:
121
Department:
Mayor
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established by Ordinance No. 3079. All application fees received by the City for employee
parking permits are to be deposited in this fund and used solely for the administration of the program.
Page 26
City of Edmonds 2012 Budget
Fund:
Employee Parking Permit
LL
qw
Fund #:
121
Department:
Mayor
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
93,897
84,660
84,660
78,714
(5,946)
-7 %
Revenue
Employee Parking Permit Fund
16,475
20,000
20,000
20,000
0
0%
Investment Interest
244
0
140
140
0
0%
Total Revenue
16,719
20,000
20,140
20,140
0
0%
Expenditures
Supplies
871
1,000
1,000
1,000
0
0%
Interfund Transfer
25,086
25,086
25,086
25,086
0
0%
Total Expenditures
25,957
26,086
26,086
26,086
0
0%
Ending Balance
84,660
78,574
78,714
72,768
(5,946)
-8%
Page 27
City of Edmonds 2012 Budget
Fund:
Sister City Commission
Fund #:
138
Department:
Mayor
Department #:
200
Cost Center
Total Fund
Cost Center #:
n/a
Function
In accordance with Ordinance No. 2715, Fund 138 titled Sister City Commission was established on
June 30, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and
expenditures donated for the purpose of hosting are segregated from public revenues and expenditures.
The Sister City Commission promotes international goodwill through the exchange of people and
ideas. In the pursuit of this goal, they endeavor to promote the City of Edmonds by providing cultural
opportunities to citizens, encourage commerce, and attract tourists.
The Commission is urged and expected to continue its fundraising efforts in order to provide a separate
source of private funding for its projects. The Commission looks for corporate sponsors and a major
fundraising event.
Page 28
City of Edmonds 2012 Budget
Fund:
Sister City Commission
Fund #:
138
Department:
Mayor
Department #:
200
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Program 100 -Public
Beginning Balance
7,874
7,894
7,894
7,906
12
0%
Revenue
Investment Interest
21
100
12
15
3
25%
Total Revenues
21
100
12
15
3
25%
Expenditure
Miscellaneous
0
500
0
0
N/A
N/A
Total Expenditures
0
500
0
0
N/A
N/A
Ending Balance
7,894
7,494
7,906
7,921
15
0%
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Program 200 - Private
Beginning Balance
3,307
5,515
5,515
6,392
877
16 %
Revenue
Investment Interest
15
100
15
15
0
0%
Contributions / Private Sources
7,251
5,200
5,200
5,200
0
0%
Total Revenues
7,266
5,300
5,215
5,215
0
0%
Expenditure
Supplies
52
500
500
500
0
0%
Student Trip
0
2,400
2,638
2,600
(38)
-1%
Miscellaneous
5,006
1,500
1,200
1,500
300
25%
Total Expenditures
5,058
4,400
4,338
4,600
262
6%
Ending Balance
5,515
6,415
6,392
7,007
615
10%
Page 29
City of Edmonds 2012 Budget
Fund:
Firemen's Pension
Fund #:
617
Department:
Mayor
Department #:
200
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established to provide retirement pensions and medical benefits to retired City
firefighters who left service prior to the establishment of the statewide Law Enforcement Officer and
Firefighter (LEOFF) retirement system. This entire fund may be expended by the Firemen's Pension
Board as set forth in RCW 41.18.
Budget Narrative
Annual contributions from the General Fund are based on an actuarial study performed by Milliman
Consultants and Actuaries to assure that its pension and benefit obligation is adequately funded
through the year 2024.
Page 30
City of Edmonds 2012 Budget
Fund:
Firemen's Pension
Fund #:
617
Department:
Mayor
Department #:
200
Cost Center
Total Fund
Cost Center #:
n/a
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Cash
284,951
267,320
267,320
205,820
(61,500)
-23%
Revenue
Fire Insurance Premium Tax
44,905
44,905
0
46,000
1,095
2%
Investment Interest
720
0
400
400
400
NA
Interfund Transfer In
48,023
48,023
48,023
48,023
0
0%
Total Revenues
93,648
92,928
48,423
94,423
1,495
2%
Expenditure
Salaries
49,548
0
0
0
Pension Payments
0
56,750
50,000
52,500
(4,250)
-7%
Health Benefits
57,032
71,000
59,923
66,515
(4,485)
-6%
Professional Services
4,699
4,500
0
4,500
0
0%
Total Expenditures
111,279
132,250
109,923
123,515
(8,735)
-7%
Ending Cash
267,320
227,998
205,820
176,728
(51,270)
-22%
Page 31
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 32
City of Edmonds 2012 Budget
Fund:
General
L
qw
Fund #:
001
Department:
Municipal Court
Department #:
230
Cost Center
Municipal Court
Cost Center #:
n/a
u rt
istrator
Page 33
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Municipal Court
Department #:
230
Cost Center
Municipal Court
Cost Center #:
512.500 & 501
Function
Edmonds Municipal Court adjudicates all criminal misdemeanor and gross misdemeanor cases filed by
the City of Edmonds Police Department resulting from crimes committed within the city limits of
Edmonds. The Court also adjudicates all civil infractions of city ordinances as well as a limited number
of other civil matters. The Court's jurisdiction and authority is established in accordance with the
Revised Code of Washington 3.46.030.
Administrative responsibilities of the Court include case -flow management procedures, safeguarding
financial records and transactions, maintaining all documents filed with the court, state crime system data
entry and implementing retention and public disclosure policies.
Budget Narrative
The Edmonds Municipal Court staff encompasses the Judge, the Court Administrator, one Probation
Officer and five Court Clerks.
Operation expenditures include, but are not limited to, office supply purchases for the entire department,
required training for the Judge and Court staff, rental and maintenance cost for the copier, interpreter cost
for court proceedings, jury trials, pre-trial monitoring, probation monitoring, home -detention monitoring
and public inquiries.
2012 Budget Changes
Interpreter Expense
By law, the court is required to provide interpreters for all court participants who do not speak or
understand English. The cost for interpreters is estimated to increase by 10% in 2012 for both the Court
and the Probation Department.
Credit Card Expense
As of 2010, the City has expensed the cost for processing the payment by credit cards to the department
receiving the payments; therefore, the cost of credit card payments are estimated to increase by 9.5%.
Small Equipment and Repair & Maintenance
The court is establishing budgets that specifically identify costs paid for with reimbursement dollars the
City receives from the State of Washington for a portion of the judge's salary. The reimbursement has to
be earmarked for items that enhance the efficiency of the Court. The City is required to submit an annual
report to the State each year regarding where the money was spent.
Page 34
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Municipal Court
Department #:
230
Cost Center
Municipal Court
Cost Center #:
512.500 & 501
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Court
Salaries
356,061
367,526
364,727
377,422
12,695
3%
Overtime
1,107
1,600
900
900
0
0%
Benefits
104,372
121,284
113,881
120,840
6,959
6%
Supplies
6,260
7,000
5,000
6,000
1,000
20%
Supplies - Judicial
3,325
0
0
0
N/A
N/A
Minor Equipment
1,582
1,500
1,500
1,500
0
0%
Small Equipment -Judicial
3,042
6,850
10,000
5,000
(5,000)
-50%
Professional Services
29,721
28,000
27,000
27,000
0
0%
Professional Services -Interpreter
21,864
16,000
21,000
23,100
2,100
10%
Communications
2,458
2,000
2,500
2,500
0
0%
Travel
1,145
2,000
2,000
2,000
0
0%
Rental/Lease
154
0
0
0
N/A
N/A
Repair/Maintenance
1,738
450
1,000
1,000
0
0%
Repairs & Maintenance -Judicial
0
7,825
500
700
200
40%
Miscellaneous
15,048
20,500
19,000
20,000
1,000
5%
Professional Svc
(98)
0
0
0
N/A
N/A
Misc - Jury
833
1,400
700
1,350
650
93%
548,614
583,935
569,708
589,312
19,604
3%
Probation
Salaries
107,981
107,149
106,054
109,263
3,209
3%
Overtime
1,074
1,300
500
500
0
0%
Benefits
47,649
48,217
49,017
51,213
2,196
4%
Supplies
10,703
10,000
8,000
8,500
500
6%
Professional Services -Interpreter
16,347
10,000
15,000
16,500
1,500
10%
Communications
38
300
100
100
0
0%
Travel
643
500
500
500
0
0%
Rental/Lease
1,798
1,700
1,300
1,300
0
0%
Repairs & Maintenance
82
600
600
500
(100)
-17%
Miscellaneous
285
300
3,100
1,000
(2,100)
-68%
Home Monitoring-Intergovtl Svc
1,179
5,000
350
350
0
0%
187,779
185,066
184,521
189,726
5,205
3%
Page 35
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 36
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
300
Cost Center
Total Department
Cost Center #:
n/a
Page 37
City of Edmonds 2012 Budget
Fund:
General
IW
Fund #:
001
Department:
Administrative Services
Department #:
300
Cost Center
Total Department
Cost Center #:
n/a
Function
The Administrative Services Division is responsible for helping to insure the City's compliance with
local, State, and Federal financial management standards. Additionally, Administrative Services
provides departmental leadership in the areas of budgeting, financial reporting, risk management,
information systems, and the fiber optics project.
Page 38
City of Edmonds 2012 Budget
Fund:
General
IW
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Total Department
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
619,396
561,171
587,231
741,281
154,050
26%
Overtime
10,228
6,100
9,412
8,100
(1,312)
-14%
Benefits
182,420
192,280
179,431
222,830
43,399
24%
Supplies
55,112
77,440
68,041
60,690
(7,351)
-11%
Minor Equipment
109,508
65,760
69,560
63,500
(6,060)
-9%
Professional Services
63,463
189,751
230,418
71,842
(158,576)
-69%
Communications
65,406
57,208
56,044
60,220
4,176
7%
Travel
741
3,300
2,700
4,800
2,100
78%
Rental/Lease
11,779
13,600
6,000
3,300
(2,700)
-45%
Advertising
25
0
0
0
N/A
N/A
Repair/Maintenance
52,204
106,180
104,140
164,720
60,580
58%
Miscellaneous
89,121
9,500
8,500
10,500
2,000
24%
Interfund Rental
0
4,140
1,740
792
(948)
-54%
1,259,404
1,286,430
1,323,217
1,412,575
89,358
7%
Page 39
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Finance
Cost Center #:
514.230
Function
The Finance Director serves as the city's Chief Financial Officer and is dedicated to being responsive to
the needs of our public and internal customers by providing them with timely and quality services in a
positive, professional, and cooperative manner. The Financial Services Division fulfills all
accounting/treasury functions, which include payroll, accounts payable, accounts receivable, auditing, job
costing, investing, budgeting, utility billing, risk management, and financial reporting.
Budget Narrative
The Salary and Benefit budget includes the Finance Director, two Accountants, two Utility Billing
Technicians and two Accounting Assistants.
2012 Budget Changes
The Finance Department is being reorganized to address the public's demand for more information about
how their tax dollars are spent as well as fully complying with financial ordinance 3789 and financial
resolution 1226. To that end, the Executive Assistant to the Finance Director position is to be eliminated
and the following two 2008 positions are to be re-established: an Accountant, and Utility Billing
Technician. A portion of the Accountant's salary and all of the Utility Billing Technician salary will be
reimbursed by the Utility Fund.
Page 40
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Finance
Cost Center #:
514.230
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
394,820
323,809
357,576
503,086
145,510
41%
Overtime
4,940
4,100
5,412
4,100
(1,312)
-24%
Benefits
109,952
111,707
102,238
141,596
39,358
38%
Supplies
9,822
8,400
7,500
25,690
18,190
243%
Small Equipment
2,452
0
0
0
N/A
N/A
Professional Services
4,194
173,751
188,750
29,242
(159,508)
-85%
Communications
739
0
600
1,000
400
67%
Travel
0
2,500
2,000
4,000
2,000
100%
Advertising
25
0
0
0
N/A
N/A
Rental/Lease
7,831
9,600
6,000
3,300
(2,700)
-45%
Repair/Maintenance
436
34,040
32,000
35,720
3,720
12%
Miscellaneous
4,020
5,500
5,000
7,000
2,000
40%
539,232 673,407 707,076 754,734 47,658 7%
Page 41
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Fiber Optic Project
Cost Center #:
518.870
Function
The Fiber Optic Network is a specialized enterprise of the City charged with developing and managing
the City's fiber optic communications assets and expanding their use within the City. The enterprise is
managed by Information Services. Activities include:
• Interfacing with the City Council, City Staff and the Citizens Technology Advisory Committee
(CTAC)
• Development of the City's long range and near term telecommunications plans and budgets
• Managing the design, construction, maintenance and operation of the fiber optic network assets
including the switching and routing equipment used to transport data across the network
• Developing mutually beneficial partnerships with other municipalities, government agencies and
educational institutions wishing to utilize excess capacity of the network
• Working with City departments to explore and develop ways to utilize the capabilities of the
network to enhance the City's ability to provide necessary services and/or lowering the cost of
providing those services
• Working with the City Council and Edmonds citizens to explore and develop ways to utilize the
capabilities of the network to enhance the civic experience of Edmonds residents and to provide
access to a variety of world class telecommunications services that might otherwise be
unavailable
Budget Narrative
Supplies — Miscellaneous publishing of plans, documents and drawings in support of the projects major
directives.
Small Equipment — Small scale purchases for switching and routing equipment (accessories) necessary to
expand the networks ability to accommodate additional partners.
Professional Services — Consulting fees for configuration and operation of fiber assets.
Communications — Fees paid to the regional fiber consortium for shared costs of certain assets and fees
paid for Internet access.
Repair/Maintenance - Fees paid to the regional fiber consortium for shared maintenance of certain assets
as well as repairs to wholly owned fiber assets.
Equipment — Fiber construction costs associated with connection of new partners to the network.
2012 Budget Changes
Equipment maintenance/replacement and fiber run reviews and updates for diverse route creation for
wastewater treatment plant and general City usage.
Page 42
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Fiber Optic Project
Cost Center #:
518.870
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Supplies
0
1,000
500
0
(500)
-100%
Small Equipment
1,464
0
3,800
3,500
(300)
-8%
Professional Services
46,826
5,000
5,039
6,000
961
19%
Communications
21,109
13,200
13,000
13,200
200
2%
Rental/Lease
3,948
4,000
0
0
N/A
N/A
Repairs & Maintenance
114
2,500
2,500
2,500
0
0%
Miscellaneous
2,772
0
0
0
N/A
N/A
76,234 25,700 24,839 25,200 361 1%
Page 43
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Information Services
Cost Center #:
518.880
Function
Information Services is charged with operating and maintaining voice and data networks, providing on-
going software support for various enterprise and departmental systems as well as working cooperatively
with departments to identify and adopt new technologies throughout the City. Edmonds currently
maintains both standard and virtualized server environments (with over 40 servers), 6 major software
systems, some 250 personal computers, and 260 phones. Information Services also maintains Geographic
Information Systems layers (water, sewer, storm, current address, etc.) and the asset information and
maintenance history for Surface Water, Sewer, and Water.
Budget Narrative
Supplies —Covers software acquisition, licenses, upgrades, and updates to stay current with technology.
Small Equipment — Support of the installed base of mobile, desktop, laptop, workstation, server, storage,
network, and telecom infrastructure.
Professional Services — Consulting fees for specific design, installation, configuration and operation of
technology that is outside the scope of current Information Services capabilities.
Repair/Maintenance - Fees paid for maintenance of software and hardware assets.
2012 Budget Changes
We are in the second year of a five year Microsoft Enterprise Agreement Payment. The Agreement in the
second year shifts from "Supplies" to "Maintenance", thus a $50,000 shift from one category to the other.
Professional Services of 800 hours @ $35 has been allocated to help desk coverage for staff time outlined
below:
a) In 2012 and on into 2013, the region will begin implementation of a new Computer Aided
Dispatch / Records Management System (Newworld CAD/RMS) Staff time to cover work with
Police and the regional providers (SNOCOM/SNOPAC) for the transition to Newworld.
b) Some 24/7 Newworld coverage will be added, either by contract with other agency or internal
staffing, overtime, contract labor, or a combination.
c) An overall review of features and integration of EDEN between CLASS, EDEN, and BITCO
(PermitTrax). On-line payment capabilities (an upgrade of CLASS), automatic payment from
checking accounts (ACH), email notifications of utility billings.
Training and support of City Staff to integrate web updates into staff's day-to-day workflow on the
updated (in 2011) City's Web site to benefit citizens.
A web based Business Licensing system for the on-line application, renewal, and payment will be studied
and if the cost benefit is justified, a system will be put on-line.
Reduce staff time producing Geographical data and maps of City information and integration with permits
and PW assets, a web interface to the Geographical data will be made available.
City Staff Training for Office 2010, Windows 7, Exchange 2010, and Windows Server 2008.
Page 44
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
310
Cost Center
Information Services
Cost Center #:
518.880
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
224,576
237,362
229,655
238,195
8,540
4%
Overtime
5,289
2,000
4,000
4,000
0
0%
Benefits
72,468
80,573
77,193
81,234
4,041
5%
Supplies
45,290
68,040
60,041
35,000
(25,041)
-42%
Small Equipment
105,592
65,760
65,760
60,000
(5,760)
-9%
Professional Services
12,443
11,000
36,629
36,600
(29)
0%
Communications
43,558
44,008
42,444
46,020
3,576
8%
Travel
741
800
700
800
100
14%
Repair/Maintenance
51,653
69,640
69,640
126,500
56,860
82%
Miscellaneous
82,328
4,000
3,500
3,500
0
0%
Interfund Rental
0
4,140
1,740
792
(948)
-54%
643,938
587,323
591,302
632,641
41,339
7%
Page 45
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
390
Cost Center
Non -Departmental
Cost Center #:
Various
Function
The Non -Departmental division is used to segregate all costs not directly identifiable to
department/division and that are either required by law and/or a service which is beneficial to all citizens.
Budget Narrative
The schedule of budget expenditures on the following page provides significant detail as to the nature of
the expenditures from this cost center.
Miscellaneous Memberships include dues to the following organizations; Association of Washington
Cities, Puget Sound Regional Council, Snohomish County Tomorrow, Edmonds Chamber of Commerce
and the South County Chamber of Commerce.
2012 Budget Changes
None
Page 46
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Administrative Services
Department #:
390
Cost Center
Non -Departmental
Cost Center #:
Various
Description
2010 Actuals
2011 Budget
2011 Estimate
2012 Budget
Change 12-11
Change 12-11
Intergovtl Svc - Elections
22,748
85,000
50,000
35,000
(50,000)
-100%
hntergovtl Svc - Voter Reg
66,359
60,463
70,730
72,499
1,769
3%
Professional Svc Public Defender
152,741
145,861
144,000
148,000
4,000
3%
Benefits - Unemployment Compensation
38,153
40,000
30,000
70,000
20,000
67%
Miscellaneous -Smart Commuter Grant
1,040
0
1,000
300
(1,000)
-100%
Salaries - Accrued Vacation/Sick Leave
0
0
128,000
100,000
(28,000)
-22%
Benefits
0
52,624
0
0
N/A
N/A
Professional Svc - Senior Center
60,000
122,537
60,000
60,000
0
0%
Professional Services - Other
0
0
62,537
28,537
(34,000)
-54%
Rental/Lease
3,300
3,600
3,600
3,700
100
3%
Insurance -Liability & Property
457,879
473,505
473,505
444,962
(28,543)
-6%
Miscellaneous Memberships
51,879
87,111
65,000
67,000
2,000
3%
Intergovt Svc -State Auditor Fees
32,813
36,733
34,800
35,000
200
1%
Excise Taxes
5,532
11,000
5,000
5,200
200
4%
Fire Department Leave Payout
782,208
0
0
0
N/A
N/A
Intergovtl Serv-Fire District Contract
6,183,044
6,203,322
6,203,322
6,358,405
155,083
2%
Interfund Services -Hydrant Costs
141,789
358,820
358,820
197,900
(160,920)
-45%
Int Gov'T Emer Svcs Agency (Esca)/SERS
154,280
156,163
156,163
163,589
3,904
2%
Professional Services -Ambulance Fees
39,075
55,000
57,000
58,425
1,425
2%
Intergovtl Services-Snocom/New World
883,536
915,748
876,477
912,666
36,189
4%
Intergovtl Svc - P S Clean Air Agency
24,183
25,567
24,353
24,152
(201)
-1%
Alcoholism Intergovtl Svc
10,217
10,100
10,084
10,300
216
2%
2007 Ltgo Bond Principal
35,547
36,414
36,414
38,148
1,734
5%
2000 Bond Prin - 800 Mgtz
93,236
93,236
98,256
102,559
4,303
4%
2001 Ltgo Principal
112,833
121,191
121,191
125,370
4,179
3%
1996/2003 Public Safety Bond Principal
670,000
715,000
715,000
755,000
40,000
6%
2005 Bank Of American Loan -Phone System
22,883
22,882
0
0
N/A
N/A
Fire Station # 20 - Principal
62,131
62,131
62,753
63,380
627
1%
1998 Ltgo Ref Bond Principal
58,045
60,515
60,515
62,985
2,470
4%
Debt Issue Costs
0
0
15,000
5,000
(10,000)
-67%
Otr Interest And Debt Service Costs
0
1,500
591
0
(591)
-100%
2007 Ltgo Bond - Interest
30,860
29,563
29,563
28,233
(1,330)
-4%
2000 Bond Interest - 800 Mgtz
55,432
55,432
50,770
45,857
(4,913)
-10%
2001 Ltgo Interest
82,339
77,656
77,656
72,506
(5,150)
-7%
1996/2003 Public Safety Bond Interest
183,084
162,984
162,984
140,640
(22,344)
-14%
2005 Boa Phone System Interest
205
202
0
0
N/A
N/A
Fire Station #20 Interest
3,822
3,822
3,201
2,574
(627)
-20%
1998 Bonds - Interest
12,038
9,600
9,600
7,028
(2,572)
-27%
Transfer To Fund 009
376,566
376,566
376,566
600,000
223,434
59%
Transfer To Fund 010
599,886
0
0
0
N/A
N/A
Transfer To Fund 111
770,000
0
0
0
N/A
N/A
Interfund Transfer
0
50,000
50,000
0
(50,000)
-100%
Transfer To Fund It 6
184,355
56,600
56,600
56,600
0
0%
Transfer To Fund 117
15,000
15,000
15,000
15,000
0
0%
Interfund Transfer
0
36,500
36,500
0
(36,500)
-100%
Transfer To Fund 511
19,221
73,588
50,944
0
(50,944)
-100%
Transfer To Fund 617
48,023
48,023
48,023
48,023
0
0%
ECA Contingency Reserve
0
253,185
200,000
250,000
50,000
25%
12,546,282
11,204,744
11,091,518
11,214,538
64,198
1%
Page 47
City of Edmonds 2012 Budget
Emergency Finance
Fund:
Fund #:
006
Reserve Fund
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset
projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency
Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. Ordinance
No. 2912 revised the purpose of this fund in 1994 to include unanticipated emergencies. Ordinance No.
3755 further revised the purpose of this fund in 2009 to limit utilization of fund assets to true catastrophic
emergencies such as earthquakes or other natural or man made disasters.
Page 48
City of Edmonds 2012 Budget
Fund:
Department:
Emergency Finance
Reserve Fund
Administrative Services
Fund #: 006
Department #: 310
Cost Center #: n/a
Cost Center
Total Fund
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Balance 1,927,600 1,927,600 1,927,600 1,927,600 0 0
Total Revenue 0 0 0 0 0 0
Total Expenditure 0 0 0 0 0 0
Ending Balance 1,927,600 1,927,600 1,927,600 1,927,600 0 0
Page 49
City of Edmonds 2012 Budget
LEOFF Medical
Fund:
Fund #:
009
Insurance Reserve
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was created in the 1995 budget year to establish reserves for the long-term health care and
related obligations of LEOFF I retirees. The reserve amounts are transferred from the General Fund and
are approved by the City Council.
Budget Narrative
Annual contributions from the General Fund are based on an actuarial study. Consultants and
Actuaries assure that the pension and benefit obligation are adequately funded through the year 2024.
Page 50
City of Edmonds 2012 Budget
LEOFF Medical
Fund:
Fund #:
009
Insurance Reserve
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Balance
512,176
428,322
428,322
300,400
(127,922)
-30%
Revenue
Investment Interest
1,019
0
550
550
0
0%
Interfund Transfer In
376,566
376,566
376,566
600,000
223,434
59%
Total Revenue
377,585
376,566
377,116
600,550
223,434
59%
Expenditure
Medical Benefits
382,198
415,000
417,014
462,886
45,872
11%
Long Term Care Benefits
62,471
50,000
88,024
140,425
52,401
60%
Professional Services
16,771
16,500
0
16,500
16,500
N/A
Total Expenditure
461,440
481,500
505,038
619,811
114,773
23%
Ending Balance 428,322 323,388 300,400 281,139 (19,261) -6%
Page 51
City of Edmonds 2012 Budget
Public Safety Emergency
Fund:
Fund #:
O10
Reserve Fund
�L
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
Function
The City established this fund as a depository for excess proceeds related to the transfer of city fire
services to Snohomish County Fire District 1.
Page 52
City of Edmonds 2012 Budget
Public Safety Emergency
Fund:
Fund #:
O10
Reserve Fund
�L
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
2010 2011
Description Actuals Budget
2011
Estimate
2012
Budget
Change Change
12-11 12-11
Beginning Balance 0 1,335,961
1,335,961
1,338,123
2,162 0%
Revenue
Investment Interest
1,379
1,000
2,162
2,200
38
2%
Interfund Transfer
1,334,581
0
0
0
N/A
N/A
Total Revenue
1,335,961
1,000
2,162
2,200
38
2%
Expenditure
Total Expenditures
0
0
0
0
N/A
N/A
Ending Balance
1,335,961
1,336,961
1,338,123
1,340,323
2,200
0%
Page 53
City of Edmonds 2012 Budget
Fund:
Hotel/Motel Tax
Fund #:
120
Department:
Administrative Services
Department #:
310
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established by Ordinance No. 2010, which imposed a special excise tax of two -percent on
the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel,
trailer camp, and the granting of any similar license to use real property. RCWs restrict the use of the tax
to fund facilities or events that will serve to attract visitors to the community. The City has established a
Lodging Tax Advisory Committee (LTAC) to advise Council on effective use of the fund's assets.
In 2002 the LTAC established a policy of funding log maintenance for the City owned restored log cabin
facility used as a Visitor Information Center. At present an expenditure of up to $4,500 is allocated every
three years for this maintenance work. By Council direction in 1992, $4,000 is transferred annually to the
117 Municipal Arts Fund as a way to help support the Arts Commission free summer Concerts in the Park
and these funds are used for advertising to promote cultural tourism in Edmonds. In 1985 City Council
Resolution 630 designated that 25% of the total motel/hotel excise tax revenues be transferred to the
Tourism Promotional/Arts 123 Fund. The fund is administered by Cultural Services staff with
recommendations by the Edmonds Arts Commission to promote and advertise art events/program
presented by the City, such as the nationally recognized 2 1/2 day Write on the Sound writers'
conference, and through the EAC Tourism Promotion Award program to promote cultural activities by
local nonprofits to attract visitors to Edmonds.
The 2012 budget includes funding for promotion and advertising of the City as a whole administered by
the Economic Development Department. Advertising includes regional and national promotion, support
for the Snohomish County Visitor Bureau, and for the Edmonds Chamber Visitor Center. In addition the
LTAC approved a transfer of $5,000 to the 132 Fund as part of a total $10,000 match over two years for a
federal Preserve America grant for the Downtown Cultural Heritage Walking Tour project.
Page 54
City of Edmonds 2012 Budget
Fund:
Department:
Hotel/Motel Tax
Administrative Services
Fund #:
Department #:
Cost Center #:
120
310
n/a
Cost Center
Total Fund
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
181,037
116,608
116,608
72,558
(44,050)
-38%
Revenue
Hotel / Motel Excise Tax
69,216
75,000
69,000
69,000
0
0%
Investment Interest
440
0
200
200
0
0%
Total Revenues
69,655
75,000
69,200
69,200
0
0%
Expenditure
Professional Services
70,058
85,500
57,000
10,000
(47,000)
-82%
Advertising
38,003
35,000
25,000
35,000
10,000
40%
Miscellaneous
4,720
5,000
5,000
2,500
(2,500)
-50%
Interfund Transfer Out
21,304
27,750
26,250
26,250
0
0%
Total Expenditures
134,085
153,250
113,250
73,750
(39,500)
-35%
Ending Balance
116,608
38,358
72,558
68,008
(4,550)
-6%
Page 55
City of Edmonds 2012 Budget
Fund:
LID Control Fund
Fund #:
211
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund collects special assessments levied against benefited properties for payment of principal and
interest for special assessment bond issues.
Page 56
City of Edmonds 2012 Budget
Fund:
LID Control Fund
Fund #:
211
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Balance
6,337 460 460 560 100 22%
Revenue
Special Assessment Penalty
830
0
800
700
(100)
-13%
Special Assessment Interest
15,626
0
5,300
6,000
700
13%
Special Assessment Principal
64,960
0
38,000
40,000
2,000
5%
Total Revenues
81,416
0
44,100
46,700
2,600
6%
Expenditure
Interfund Transfer 87,293 0 44,000 46,500 2,500 6%
Total Expenditures 87,293 0 44,000 46,500 2,500 6%
Ending Balance 460 460 560 760 200 36%
Page 57
City of Edmonds 2012 Budget
Fund:
LID Guaranty Fund
Fund #:
213
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established for the protection of the Local Improvement District (LID) bondholders. If the
City is unable to pay debt service on LID bonds because of insufficient special assessment collections, the
bond payments would be made from this fund.
Page 58
City of Edmonds 2012 Budget
Fund:
LID Guaranty Fund
Fund #:
213
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
50,233
137,667
137,667
181,867
44,200
32%
Revenue
Investment Interest
142
0
200
225
25
13%
Interfund Transfer
87,293
0
44,000
46,500
2,500
6%
Total Revenues
87,435
0
44,200
46,725
2,525
6%
Total Expenditures
0.00
0.00
0.00
0.00
N/A
N/A
Ending Balance
137,667
137,667
181,867
228,592
46,725
26%
Page 59
City of Edmonds 2012 Budget
Fund:
LTGO Bond Fund
Fund #:
234
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established to collect funds for the payment of principal and interest on the 2002 LTGO
Bond issue. Transfers to pay the principal and interest are from the Special Capital/Parks Acquisition
Fund 126 (BEET 1) and from the Edmonds Public Facilities District.
Page 60
City of Edmonds 2012 Budget
Fund:
LTGO Bond Fund
Fund #:
234
Department:
Administrative Services
Department #:
n/a
Cost Center
Total Fund
Cost Center #:
n/a
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Balance 0 0 0 0 N/A N/A
Revenue
Debt Service Payment - PFD 381,368 396,493 396,493 410,493 14,000 4%
Transfer In (REET 1) 70,792 69,480 69,480 68,080 (1,400) -2%
Total Revenues 452,160 465,973 465,973 478,573 12,600 3%
Expenditure
Bond Principal 165,000 185,000 185,000 205,000 20,000 11%
Bond Interest 287,160 280,973 280,973 273,573 (7,400) -3%
Total Expenditures 452,160 465,973 465,973 478,573 12,600 3%
Ending Balance 0 0 0 0 N/A N/A
Page 61
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 62
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Total Department
Cost Center #:
n/a
Assistant Police
Chief
II Field Services II
❑ayShlft Night Shift Spec.Operad ns
Sergeants Sergeants Sergeant
[2 FTE) C2 FTE) (1 FTEj
r" •rat r' prat 7ra%c Offcers
(2 OM' (2 FTE) (a FTE)
Patrol Officers Patrol Officers
(13 FTE) (13 FTE)
Commissioned Personnel
35
Limited Commission Personnel
2
Civilian Personnel
7
Part Time Support
2
NOTE! Ons Poke Officer position remains
authorized but unfunded. This position is not
reflected on this chart.
Animal Control
Officers
(2 FIFE)
Chief Of Police
Executive
Assistant
(1 FTE)
Street Comes
Sergeant
(1 FTE)
Street Crime
Officars
(2 FTEj
Administrative
Sergeant
(1 FTE)
police Staff
Assistants
(5 FTE)
Property Officer
(1 FTE)
dV Coordinator
(1 Part Tlme)
Assistant Police
Chief
Support Services
Detective
Sergeant
=,1FTrIE,t
(1 FTE)
�etectiva
Corporal
Training Corporal
(1 FTE)
(1 FTEj
detectives I Administrative
FTE (5 j Assistant
(1 Part Time)
Page 63
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Total Department
Cost Center #:
n/a
Mission Statement
Service in partnership with the community ---a commitment to excellence. Through improved
management techniques, mutual respect, developing staff's full potential, and in cooperation with the
citizens of Edmonds, Police Services is becoming more attuned to and responsive to community needs.
The Department will be innovative, using emerging technology to maximum potential. We recognize that
growth is dependent on public confidence and support, which we strive to accomplish through
professionalism.
Purpose
Enforce local and state laws and keep citizens and the community safe from violence and crime.
2012 Budget Changes
In years past, overtime for the department has been significantly underfunded by approximately $200,000.
In order to provide for a more transparent and accurate accounting of overtime funds, the department has
increased its requested overtime funding to be more reflective of the actual annual expenditure. The
average amount expended between 2006 and 2010 was $451,784 and averaged 182 % of the budgeted
amount. Based on overtime expenditures through June 2011 and patterns of overtime use, overtime
expenditures of $416,000 are anticipated in 2011. The amount requested department wide for 2012 is
$420,000.
Overtime is necessary, regardless of whether or not the department is fully staffed for numerous reasons:
major incidents requiring call -out of additional officers; late calls/reports where the officer is required to
complete paperwork prior to securing for the day; anytime an officer works on a holiday it is at time and
one-half per the CBA; extended injuries/illnesses that impact minimum staffing requiring officers
working overtime on occasion; unanticipated injuries/illnesses; and special events requiring additional
staffing.
The special events mentioned above include: The Edmonds Arts Festival; Waterfront Festival; 4tn of July
parades/fireworks; Taste of Edmonds; Summer Car Show; Edmonds School District football games,
dances and graduations; statewide traffic enforcement emphasis patrols; and certain narcotics
investigation conducted in conjunction with various federal agencies. The department is reimbursed for
all wages/benefits associated with these events via either direct billing to the event organizer or grant re-
imbursement. Over the past several years, even though the overtime has been charged against our overall
budget, the reimbursements have been placed in the general fund and no adjustment has been made to
replace the expended funds within affected cost center. This practice has exacerbated the underfunding
and gives the appearance of significant overspending. All increases are reflected in the individual cost
centers.
Page 64
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Total Department
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
5,051,926
5,287,861
5,125,891
5,400,738
274,847
5%
Overtime
446,953
270,154
416,000
420,000
4,000
1%
Holiday Buyback
182,967
183,345
188,790
179,687
(9,103)
-5%
Benefits
1,767,845
1,776,913
1,812,417
1,899,147
86,730
5%
Uniforms
38,753
78,250
68,931
53,570
(15,361)
-22%
Supplies
71,973
95,954
94,737
95,900
1,163
1%
Fuel Consumed
91
0
0
0
N/A
N/A
Small Equipment
52,569
14,250
18,402
14,300
(4,102)
-22%
Professional Services
96,486
119,153
94,940
95,200
260
0%
Communications
28,665
26,328
29,043
33,592
4,549
16%
Travel
21,412
25,450
23,326
26,300
2,974
13%
Advertising
230
1,000
370
375
5
1%
Rental/Lease
17,008
17,000
19,000
18,000
(1,000)
-5%
Repair/Maintenance
13,068
20,590
15,790
16,115
325
2%
Miscellaneous
28,137
40,520
34,952
55,512
20,560
59%
Intergovt Services
571,330
619,534
519,900
536,048
16,148
3%
Interfund Fuel - Boat
361
0
595
0
(595)
-100%
Interfund Supplies - Boat
6,387
0
20
0
(20)
-100%
Interfund Rental
591,869
491,748
279,348
320,760
41,412
15%
Interfund Repair - Boat
14,878
0
7,336
0
(7,336)
-100%
9,002,907
9,068,050
8,749,788
9,165,244
415,456
5%
Page 65
City of Edmonds 2012 Budget
Fund:
General
LL
Mr
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Administration
Cost Center #:
521.100
Function
Leadership and management of the Police Department and its functions. Professional Standards conducts
background investigations and internal affairs investigations, maintains accreditation files.
Budget Narrative
• Salary and Benefits - Chief of Police, two Assistant Chiefs, a Professional Standards Sergeant, an
Executive Assistant, a part time Domestic Violence Coordinator, and a part time Admin. Assistant.
• Uniforms - $700 uniform allowance for each commissioned (x4) employee and miscellaneous
uniform costs.
• Supplies — Paper ($3,000), printing letterhead and business cards ($1,000), citizen and employee
awards ($2,000), and office supplies for department ($7,000).
• Professional Services — Medical and psychological fit -for -duty exams ($4,800); pre -hire polygraphs,
credit checks and medical/psychological exams ($3,000); accreditation fees ($800); chaplain fees
($200); Xpediter contract ($5,240); shredding service ($960); transcription for internal affairs
investigations ($1,500).
• Communications - Department pagers ($575) and shipping for evidence and equipment ($1,425).
• Travel — Attendance at Snohomish County Sheriff and Police Chief Association meetings.
• Advertising - Legal notices and ads for unclaimed property sales.
• Rental/Lease — Department -wide leases (machine rental and per copy charges) for multifunction
copier/printer/scanner/fax machines.
• Repair/Maintenance - Repair of general office equipment.
• Miscellaneous — Dues for WA Association of Sheriffs and Police Chiefs ($600), Snohomish County
Sheriff & Police Chiefs Association ($35), LEEDA ($165), FBI-NAA ($150), International
Association of Police Chaplains ($250); subscriptions ($112).
• Intergovernmental Services - City's share of Snohomish County Regional Drug Task Force ($9,998).
• Interfund Rental charge is for vehicles.
2012 Budget Changes
• Intergovernmental Services — Contractually mandated increase for regional drug task force ($197).
Page 66
City of Edmonds 2012 Budget
Fund:
General
LL
Mr
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Administration
Cost Center #:
521.100
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
588,373
594,776
592,858
605,709
12,851
2%
Overtime
4,745
3,782
800
3,782
2,982
373%
Holiday Buyback
4,140
6,953
4,180
3,795
(385)
-9%
Benefits
154,524
169,511
160,585
161,671
1,086
1%
Uniforms
958
2,800
3,053
3,000
(53)
-2%
Supplies
13,024
14,400
12,000
13,000
1,000
8%
Small Equipment
5,016
0
1,000
0
(1,000)
-100%
Professional Services
23,081
15,760
23,700
16,500
(7,200)
-30%
Communications
2,687
3,000
2,300
2,000
(300)
-13%
Travel
503
200
125
175
50
40%
Advertising
230
500
120
125
5
4%
Rental/Lease
17,008
17,000
19,000
18,000
(1,000)
-5%
Repair/Maintenance
0
1,000
500
0
(500)
-100%
Miscellaneous
1,284
1,465
1,332
1,312
(20)
-2%
Intergovt Services
9,694
9,801
9,900
9,998
98
1%
Interfund Rental
31,413
16,944
9,360
10,512
1,152
12%
856,681 857,892 840,813 849,579 8,766 1%
Page 67
City of Edmonds 2012 Budget
Fund:
General
LL
TV
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Records Management
Cost Center #:
521.110
Function
Provide all records management for the Police Department and is responsible for incoming telephone
calls from the public as well as assisting citizens at the front counter.
Budget Narrative
• Salary and Benefits - one Sergeant and five Police Services Assistants.
• Uniforms - $360 for each non commissioned (x5) employee plus $700 uniform allowance for
a commissioned employee. ($2,500)
• Supplies - all department forms and citations. ($6,500)
• Small Equipment — Technology upgrades in preparation for New World implementation in
2012, including tablet computer and evidence label printers. ($5,000)
• Professional Services - document imaging support maintenance ($2,350), microfiche
maintenance ($350).
• Repairs/Maintenance - repairs of office equipment and property room security systems.
($1,500)
• Miscellaneous — WA Association of Public Records Officer dues for Sergeant ($75) and bank
card merchant fees, which are expected to increase with implementation of on-line animal
licensing ($425).
2012 Budget Changes
• Professional Services - $8,264 budgeted in Professional Services in 2011 for wireless
connections for 22 MDC's and lap top computers has been moved to Patrol Communications
for the same purpose in the 2012 budget.
Page 68
City of Edmonds 2012 Budget
Fund:
General
LL
nr
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Records Management
Cost Center #:
521.110
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
333,486
357,178
357,001
362,856
5,855
2%
Overtime
7,948
8,545
5,400
8,545
3,145
58%
Holiday Buyback
14,072
14,682
14,846
13,663
(1,183)
-8%
Benefits
129,507
139,299
137,400
145,174
7,774
6%
Uniforms
1,532
2,750
2,000
2,500
500
25%
Supplies
3,284
8,000
5,500
6,500
1,000
18%
Small Equipment
4,544
4,000
8,200
5,000
(3,200)
-39%
Professional Services
6,221
27,722
2,200
2,700
500
23%
Repair/Maintenance
1,009
3,000
0
1,500
1,500
NA
Miscellaneous
174
350
285
500
215
75%
501,776 565,526 532,832 548,938 16,106 3%
Page 69
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Investigation
Cost Center #:
521.210
Function
Investigation of crimes reported within the city.
Budget Narrative
• Salary and Benefits - one Detective Sergeant, one Detective Corporal, four Detectives, and one
Narcotics Detective.
• Uniforms - $700 clothing allowance for each commissioned (x7) employee assigned to the
investigations unit to repair or replace clothing per labor agreement. ($4,900)
• Supplies — audio/video interview supplies, general office supplies and evidence processing
equipment ($4,220), identification manual yearly update ($80).
• Professional Services - criminal polygraph services ($350), Accurint Nexus Lexis ($700),
translator services for the entire department ($500), transcription services ($3,000), Leads
Online ($1,600), and evidentiary costs (DNA Analysis-$11,350) and child interview
specialist services provided by Dawson Place ($4,000).
• Travel - ferry fares for investigations and transports, meals and parking fees for local business
meetings ($125).
• Miscellaneous - purchasing information, pay tips, etc., for crimes other than narcotics related,
and membership dues. ($500)
• Interfund Rental covers rental charge for investigation vehicles.
2012 Budget Changes
None
Page 70
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Investigation
Cost Center #:
521.210
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
528,870
611,732
585,456
624,030
38,574
7%
Overtime
31,441
41,644
36,488
41,644
5,156
14%
Overtime - Reimburseable
0
1,162
0
0
N/A
N/A
Holiday Buyback
15,722
21,933
25,872
22,505
(3,367)
-13%
Benefits
181,768
207,989
232,302
231,852
(450)
0%
Benefits - Reimburseable
0
169
0
0
N/A
N/A
Uniforms
164
4,900
4,900
4,900
0
0%
Supplies
1,780
4,400
2,500
4,300
1,800
72%
Small Equipment
1,051
0
0
0
N/A
N/A
Professional Services
12,161
26,026
15,000
21,500
6,500
43%
Travel
104
250
125
125
0
0%
Repair/Maintenance
4,266
0
0
0
N/A
N/A
Miscellaneous
185
560
300
500
200
67%
Interfund Rental
22,035
19,488
11,088
11,784
696
6%
799,547
940,253
914,031
963,140
49,109
5%
Page 71
City of Edmonds 2012 Budget
Fund:
General
LL
1W
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Patrol
Cost Center #:
521.220
Function
Officers respond to citizen calls for service, initiate criminal investigations, investigate traffic accidents
and enforce local and state traffic and criminal codes.
Budget Narrative
• Salary and Benefits — Includes six Sergeants, four Corporals, and 26 Patrol Officers.
• Uniforms —Repair and replacement of uniforms lost or damaged on the job or no longer
serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers
Association and the City ($22,510); dry cleaning for entire department ($14,000).
• Supplies — Department batteries, flashlight switches and bulbs, safety flares, traffic cones, duty
belts/pouches/holsters, handcuffs, personal protection gloves, safety glasses, hand sanitizer,
business cards, digital memory cards/flash drives, emergency blankets, personal protection face
masks, etc ($12,000).
• Professional Services — Five dive team medical exams and contract towing fees ($7,000).
• Communications — Fees associated with cellular phones and Blackberry devices for the entire
department ($31,592).
• Repair and Maintenance — Service and parts for repair of police radars, LIDAR devices, total
station, radios, dive equipment, and police bicycles; car washes for department vehicles
($13,190).
• Miscellaneous — Dues for Western Hostage Negotiators Association (WSHNA), Boy Scouts of
America, National Association of Field Training Officers (NAFTO) ($125).
• Interfund Rental — Charges associated with the rental and maintenance/fuel for patrol vehicles.
2012 Budget Changes
• Uniforms — 2012 budget backs out the approved 2011 decision package for replacement of 29
ballistic vests. Replacement of 10 ballistic vests in 2012 will be absorbed by the existing budget.
• Communications - Moves $8,264 for 22 wireless connections for patrol car MDC's and laptops
from Records Professional Services to Patrol Communications where it is more appropriately
budgeted.
Page 72
City of Edmonds 2012 Budget
Fund:
General
LE�
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Patrol
Cost Center #:
521.220
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
2,762,714
2,953,592
2,869,486
3,018,082
148,596
5%
Overtime
289,378
170,000
277,812
252,867
(24,945)
-9%
Overtime - Reimburseable
19,468
1,428
23,000
24,000
1,000
4%
Holiday Buyback
113,747
107,000
114,457
112,026
(2,431)
-2%
Benefits
1,009,509
974,685
1,040,000
1,097,206
57,206
6%
Benefits - Reimburseable
2,351
203
0
0
N/A
N/A
Uniforms
29,562
60,640
48,640
36,510
(12,130)
-25%
Supplies
10,042
10,000
12,640
12,000
(640)
-5%
Small Equipment
23,242
0
722
0
(722)
-100%
Professional Services
10,516
5,500
6,500
7,000
500
8%
Communications
25,978
23,328
26,743
31,592
4,849
18%
Travel
(8)
0
0
0
N/A
N/A
Repair/Maintenance
7,692
14,190
14,190
13,190
(1,000)
-7%
Miscellaneous
0
230
120
125
5
4%
Interfund Fuel - Boat
361
0
595
0
(595)
-100%
Interfund Supplies - Boat
6,387
0
20
0
(20)
-100%
Interfund Rental
380,901
314,616
194,244
237,780
43,536
22%
Interfund Repair - Boat
14,878
0
7,336
0
(7,336)
-100%
4,706,718
4,635,412
4,636,505
4,842,378
205,873
4%
Page 73
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Special Operations
Cost Center #:
521.230
Function
This represents Edmonds one-third participation in the South Snohomish County Special Weapons and
Tactics Team (SWAT) via an interlocal agreement with cities of Lynnwood and Mountlake Terrace. This
combined program trains and equips a twelve -member SWAT Team to respond to critical emergencies.
Budget Narrative
Details of maintenance and operations expenditures are as follows:
• Supplies — Ammunition for handguns, rifles, shotguns and 40mm impact weapons, as well as
distraction devices and chemical agents ($11,175).
• Repair/Maintenance — Maintenance of all SWAT related equipment utilized by the team members
($425).
• Miscellaneous — Annual advanced refresher training following best practice recommendations as
well as membership dues in the Washington State Tactical Officers Association (WSTOA)
($4,750).
• Interfund Rental — Charge associated with maintenance/fuel for the SWAT bus (vehicle 647).
2012 Budget Changes
None
Page 74
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Special Operations
Cost Center #:
521.230
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Uniforms
0
0
5,000
0
(5,000)
-100%
Supplies
13,133
11,175
11,175
11,175
0
0%
Small Equipment
0
0
194
0
(194)
-100%
Repair/Maintenance
0
400
100
425
325
325%
Miscellaneous
2,725
4,300
4,750
4,750
0
0%
Interfund Rental
3,879
10,080
10,080
6,060
(4,020)
-40%
19,737
25,955
31,299
22,410
(8,889)
-28%
Page 75
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
K-9 Unit
Cost Center #:
521.260
Function
The K-9 team assists with the apprehension of criminals, locating evidence and searching buildings for
hidden suspects.
Budget Narrative
• Salary and Benefits — Includes two K-9 Officers.
• Uniforms —Repair and replacement of uniforms lost or damaged on the job or no longer
serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers
Association and the City.
• Supplies — Dog food ($1,500) and miscellaneous equipment including leads, muzzles, bite
sleeves, medications. ($600).
• Professional Services — Kennel boarding and veterinarian services ($1,800).
• Miscellaneous — Membership dues for the Washington State Police Canine Association
(WSPCA) ($100).
• Interfund Rental — Charges associated with the rental and maintenance/fuel for the assigned K-9
officer vehicles.
2012 Budget Changes
None
Page 76
City of Edmonds 2012 Budget
Fund:
General
L
L
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
K-9 Unit
Cost Center #:
521.260
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
163,584
166,871
115,803
168,234
52,431
45%
Overtime
31,711
11,676
20,000
32,000
12,000
60%
Holiday Buyback
6,921
7,357
3,909
4,484
575
15%
Benefits
71,533
75,092
48,786
61,642
12,856
26%
Uniforms
2,846
1,400
2,059
1,600
(459)
-22%
Supplies
2,359
1,525
2,000
2,100
100
5%
Professional Services
1,550
1,700
4,500
1,800
(2,700)
-60%
Miscellaneous
90
90
90
100
10
11%
Interfund Rental
22,641
16,140
10,140
8,184
(1,956)
-19%
303,235
281,851
207,287
280,144
72,857
35%
Page 77
City of Edmonds 2012 Budget
Fund:
General
LL
TV
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Crime Prevention
Cost Center #:
521.300
Function
Forge partnerships with residents and commercial businesses through education, maintenance of existing
preventive programs and by developing new strategies in the prevention of crime.
2012 Budget Changes
None
Page 78
City of Edmonds 2012 Budget
Fund:
General
LL
TV
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Crime Prevention
Cost Center #:
521.300
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
(1,994)
0
0
0
N/A
N/A
Benefits
64
0
0
0
N/A
N/A
Professional Services
2,010
0
0
0
N/A
N/A
Miscellaneous
87
0
0
0
N/A
N/A
Interfund Rental
909
2,100
2,100
0
(2,100)
-100%
1,076
2,100
2,100
0
(2,100)
-100%
Page 79
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Youth Services
Cost Center #:
521.310
Function
Provide positive, educational interaction with youth that is intended to deter youth from crime.
2012 Budget Changes
None
Page 80
City of Edmonds 2012 Budget
Fund:
General
LL
qw
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Youth Services
Cost Center #:
521.310
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
84,308
0
0
0
N/A
N/A
Overtime
4,006
0
0
0
N/A
N/A
Holiday Buyback
3,460
0
0
0
N/A
N/A
Benefits
21,669
0
0
0
N/A
N/A
Uniforms
44
0
0
0
N/A
N/A
Interfund Rental
10,871
13,548
7,068
0
(7,068)
-100%
124,358
13,548
7,068
0
(7,068)
-100%
Page 81
City of Edmonds 2012 Budget
Fund:
General
L-L
1W
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Training
Cost Center #:
521.400
Function
Provide training for all Police Department employees; maintains training records for entire department;
coordinates hiring logistics and field training for new employees.
Budget Narrative
• Salary and Benefits — Includes one Training Corporal.
• Uniforms — Yearly $700 clothing allowance per the Collective Bargaining Agreement between
the Edmonds Police Officers Association and the City, and ancillary uniform expenses ($50).
• Supplies — Pistol, rifle, and shotgun ammunition used for training and required qualifications;
range supplies and targets; TASER cartridges for training and duty use; SAGE projectiles and
training munitions supplies; defensive tactics supplies; and first aid supplies. ($36,000)
• Small Equipment — Training aids and replacement tasers. ($5,200)
• Professional Services — Range rental fees ($6,500); health club membership fees per the
Collective Bargaining Agreement between the Edmonds Police Officers Association and the City
($6,300), Lexipol policy manual updates ($3,200), State -mandated hearing and respiratory testing
($500).
• Travel — Expenses associated with training and new hire background investigations. ($26,000)
• Advertising — Recruiting advertising in professional publications as well as area job fairs. ($250)
• Repair/Maintenance — Repair and maintenance of all department weapons and the PRISM
shooting simulator. ($1,000)
• Miscellaneous — Payments to the Washington Criminal Justice Training Commission and private
training vendors for training classes and programs attended by employees ($25,400); Regional
Training agreement ($600); cost to send two new hires to Basic Law Enforcement Academy
($20,000).
• Interfund Rental — Charges associated with staff cars available to all employees.
2012 Budget Changes
• Miscellaneous — The 2012 budget adds $20,000 to send two new hires to the Basic Law
Enforcement Academy. Due to State budget cuts, the Criminal Justice Training Commission will
through training expenses and charge local agencies $10,000 per recruit sent to BLEA. The cost
is expected to increase to $11,000 per recruit in 2013.
Page 82
City of Edmonds 2012 Budget
Fund:
General
L--L
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Training
Cost Center #:
521.400
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
92,182
92,397
92,401
94,249
1,848
2%
Overtime
6,520
3,499
4,000
6,500
2,500
63%
Holiday Buyback
3,870
3,972
3,998
3,549
(449)
-11%
Benefits
20,998
25,871
22,123
22,290
167
1%
Uniforms
0
700
729
750
21
3%
Supplies
16,232
35,654
38,307
36,000
(2,307)
-6%
Small Equipment
13,102
5,000
4,000
5,200
1,200
30%
Professional Services
13,977
13,140
16,407
16,500
93
1%
Travel
20,813
25,000
23,076
26,000
2,924
13%
Advertising
0
500
250
250
0
0%
Repair/Maintenance
101
2,000
1,000
1,000
0
0%
Miscellaneous
21,801
28,300
26,000
46,000
20,000
77%
Interfund Rental
7,200
1,500
1,500
1,380
(120)
-8%
216,798
237,533
233,791
259,668
25,877
11%
Page 83
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Ordinance Enforcement
Cost Center #:
521.700
Function
Handles abandoned vehicles and parking enforcement, including monitoring of city's parking lots.
Handles stray, injured and deceased animals, both wild and domestic.
Budget Narrative
• Salary and Benefits — Includes two Animal Control/Ordinance Enforcement Officers.
• Uniforms —Repair and replacement of uniforms lost or damaged on the job or no longer
serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers
Association and the City ($1,000).
• Supplies — Plastic bags, animal control drugs, disposable leashes, and dog license and renewals
($2,000).
• Professional Services — Veterinary services with local veterinarians ($1,155), animal disposal
services with S. Morris ($1,672) and contract animal shelter services with Adix ($25,173).
• Miscellaneous — Dues for Washington Animal Control Association (WACA) ($75).
• Spay and Neuter — Specific to veterinary services for spay and neuter of stray animals that are
placed (adopted) per City Ordinance ($2,000).
• Interfund Rental — Charges associated with the rental and maintenance/fuel for the Animal
Control and Parking Enforcement vehicles.
2012 Budget Changes
None
Page 84
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Ordinance Enforcement
Cost Center #:
521.700
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
113,737
117,830
118,795
120,577
1,782
2%
Overtime
2,392
3,003
2,100
3,003
903
43%
Holiday Buyback
4,851
4,600
4,956
4,540
(416)
-8%
Benefits
45,243
50,667
46,997
49,735
2,738
6%
Uniforms
11
1,300
350
1,000
650
186%
Supplies
2,967
2,100
1,800
2,000
200
11%
Professional Services
26,421
27,905
26,000
28,000
2,000
8%
Miscellaneous
110
75
75
75
0
0%
Spay & Neuter Animal Control Services
1,631
5,000
2,000
2,000
0
0%
Interfund Rental
16,980
7,632
7,632
8,148
516
7%
214,343
220,112
210,705
219,078
8,373
4%
Page 85
City of Edmonds 2012 Budget
Fund:
General
LL
1W
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Traffic
Cost Center #:
521.710
Function
Enforces traffic laws, issues citations, and conducts investigations of all major collisions.
Budget Narrative
• Salary and Benefits — Includes four Traffic Officers.
• Uniforms —Repair and replacement of uniforms lost or damaged on the job or no longer
serviceable per the Collective Bargaining Agreement between the Edmonds Police Officers
Association and the City.
• Supplies — Printer ink and miscellaneous supplies. ($125)
• Small Equipment — Replacement/upgrade/service agreement of traffic collision investigation
equipment/software ($1,700) and replacement of radars ($1,300).
• Miscellaneous — Membership dues for the Washington Technical Accident Investigators
(WATAI) ($50).
• Interfund Rental — Charges associated with the rental and maintenance/fuel for the police
motorcycles and traffic car.
2012 Budget Changes
None
Page 86
City of Edmonds 2012 Budget
Fund:
General
L
L
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Traffic
Cost Center #:
521.710
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
330,781
336,672
337,841
349,907
12,066
3.6%
Overtime
41,235
12,902
30,000
30,000
0
0.0%
Overtime-Reimburseable
8,108
10,854
16,000
16,000
0
0.0%
Holiday Buyback
13,805
14,679
14,246
12,975
(1,271)
-8.9%
Benefits
113,225
114,468
107,371
111,134
3,763
3.5%
Benefits-Reimburseable
670
779
0
0
N/A
N/A
Uniforms
3,386
3,350
2,000
3,000
1,000
50.0%
Supplies
345
100
130
125
(5)
-3.8%
Fuel Consumed
91
0
0
0
N/A
N/A
Small Equipment
4,359
4,200
3,286
3,000
(286)
-8.7%
Miscellaneous
50
100
0
50
50
NA
Interfund Rental
40,482
35,412
24,048
34,464
10,416
43.3%
556,537
533,516
534,922
560,655
25,733
4.8%
Page 87
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Property Management
Cost Center #:
521.910
Function
Collects, maintains and controls all evidence in investigations, houses found property, tests narcotics, and
processes fingerprint evidence.
Budget Narrative
• Salary and Benefits - includes one Property Officer.
• Uniforms -repair or replacement of uniforms lost or damaged on the job per union contract
($310).
• Supplies - evidence supplies ($1,500), fingerprint supplies ($1,200), and drug testing supplies
($1,000).
• Small Equipment —for gun storage ($1,100).
• Professional Services — hazardous materials disposal ($400), analytical and precision balance
($300), and property room review ($500).
• Miscellaneous covers dues for Law Enforcement Identification and Records Association
($50) and miscellaneous evidence processing/handling costs ($50).
2012 Budget Changes
None
Page 88
City of Edmonds 2012 Budget
Fund:
General
LL
nr
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Property Management
Cost Center #:
521.910
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
55,886
56,813
56,250
57,094
844
2%
Overtime
0
1,659
400
1,659
1,259
315%
Holiday Buyback
2,380
2,169
2,326
2,150
(176)
-8%
Benefits
16,467
18,180
16,853
18,443
1,590
9%
Uniforms
250
410
200
310
110
55%
Supplies
4,814
3,600
3,685
3,700
15
0%
Small Equipment
1,253
1,050
1,000
1,100
100
10%
Professional Services
548
1,400
633
1,200
567
90%
Miscellaneous
0
50
0
100
100
NA
Interfund Rental
6,558
6,288
2,088
2,448
360
17%
88,157
91,619
83,435
88,204
4,769
6%
Page 89
City of Edmonds 2012 Budget
Fund:
General
LL
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Reserves
Cost Center #:
521.940
Function
Part-time officers fill in for vacationing officers, direct traffic, and assist with crowd control at parades
and other civic functions.
2012 Budget Changes
None
Page 90
City of Edmonds 2012 Budget
Fund:
General
LL
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Reserves
Cost Center #:
521.940
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Benefits 317 0 0 0 N/A N/A
317
N/A N/A
Page 91
City of Edmonds 2012 Budget
Fund:
General
LL�
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Prisoner Care
Cost Center #:
523.600
Function
Jail booking and incarceration costs for prisoner care.
Budget Narrative
Details of maintenance and operations expenditures are as follows:
• Supplies - food, medical care, and prescriptions for prisoners.
• Intergovernmental Services - booking and daily fees under contracts with the City of
Lynnwood, Snohomish County, and Okanogan County Jail, including cooperative transport.
Snohomish County is raising the booking and daily fee by 3.33% based on our contract.
There are no anticipated changes to the Lynnwood Jail costs.
2012 Budget Changes
None
Page 92
City of Edmonds 2012 Budget
Fund:
General
LL�
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Prisoner Care
Cost Center #:
523.600
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Supplies
3,992 5,000 5,000 5,000
0%
Intergovt Services 561,636 609,733 510,000 526,050 16,050 3%
565,629 614,733 515,000 531,050 16,050 3%
Page 93
City of Edmonds 2012 Budget
Fund:
General
LL
1W
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Dispatch
Cost Center #:
528.600
Function
General Fund contributions to the B fund to replace police radios and mobile computers.
Budget Narrative
Transfers to the reserve fund were suspended in 2010 and 2011 due to budget shortfalls. Our current
portable radios are now past warranty, and getting close to the end of their service life. Replacement
parts are difficult to find. In addition, our mobile computers have a service life of four years, which
cannot be stretched much due to changing technologies. It is important that the reserve fund is
maintained to cover future expenditures for mobile radios, portables, and mobile computers.
2012 Budget Changes
None
Page 94
City of Edmonds 2012 Budget
Fund:
General
LL
IW
Fund #:
001
Department:
Police
Department #:
410
Cost Center
Dispatch
Cost Center #:
528.600
2010
2011 2011
2012 Change
Change
Description Actuals
Budget Estimate
Budget 12-11
12-11
Interfund Rental 48,000
48,000 0
0 N/A
N/A
48,000 48,000 0 0 N/A N/A
Page 95
City of Edmonds 2012 Budget
Fund:
Drug Enforcement
Fund #:
104
Department:
Police
Department #:
410
Cost Center
Total Fund
Cost Center #:
n/a
Function
Record monies and proceeds from the sale of property seized during drug investigations and expenditures
of those monies for drug enforcement.
Purpose
Enforce local and state laws and keep citizens and the community safe from violence and crime.
Budget Narrative
• Supplies — office and drug testing supplies ($200).
• Fuel Consumed — fuel for the narcotics vehicle ($2,000).
• Small Equipment — undercover equipment purchases ($5,000).
• Communication — the Blackberry and Nextel phones used by the narcotics detectives ($2,233).
• Repair/Maintenance — the cost of repairs for the narcotics vehicle ($800).
• Miscellaneous — funds for drug purchases ($20,000).
• Intergovernmental Services — One third of the salary, benefits and overtime for the Narcotics
Detective Sergeant ($48,830). Payment of 10% State of Washington tax on seizures. ($1,170).
2012 Budget Changes
None
Page 96
City of Edmonds 2012 Budget
Fund:
Drug Enforcement
Fund #:
104
Department:
Police
Department #:
410
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
131,976
116,889
116,889
116,245
(644)
-1%
Revenue
Investment Interest
380
0
200
200
0
0%
Miscellaneous Revenue
32,523
30,000
72,195
28,000
(44,195)
-61 %
Total Revenues
32,903
30,000
72,395
28,200
(44,195)
-61%
Expenditure
Supplies
Fuel Consumed
Small Equipment
Communications
Repair and Maintenance
Miscellaneous
Intergovernmental Services
Total Expenditures
0
200
200
200
0
0%
2,177
2,000
2,854
2,000
(854)
-30%
0
5,000
6,960
5,000
(1,960)
-28%
1,403
2,233
1,200
2,233
1,033
86%
0
800
800
800
0
0%
5,000
20,000
20,000
20,000
0
0%
39,409
50,000
41,025
50,000
8,975
22%
47,989 80,233 73,039 80,233 7,194 10%
Ending Balance 116,889 66,656 116,245 64,212 (52,033) -45%
Page 97
City of Edmonds 2012 Budget
wi W
This page is intentionally left blank.
Page 98
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Community Services &
Department #:
Economic Development
Cost Center
Total Department
Cost Center #:
Page 99
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Community Services
Department #:
610
Cost Center
Total Department
Cost Center #:
519.700
Mission Statement
Community Services' mission is to provide effective and efficient support to the Mayor, City Council,
Department Directors and staff. The Department 1) helps form and develop long-term policies and
strategies, 2) plans, organizes, coordinates, and implements major/special projects, and 3) serves as an
effective liaison between the City and its residents, and community, regional, and state organizations.
Purpose
The Community Services Department helps develop and establish both long-term and short-range goals
and objectives. The Department also develops administrative procedures and policies, helps coordinate
Capital Improvement Projects, participates as a member of the annual budget review team, and provides
for special project management on regional issues that involve funding, legislation, and interlocal
agreements.
Budget Narrative
The Salary and Benefits budget includes the Community Services Director and one Executive Assistant.
2012 Budget Changes
None
Page 100
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Community Services
Department #:
610
Cost Center
Total Department
Cost Center #:
519.700
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
201,630
210,934
208,167
212,854
4,687
2%
Benefits
47,809
65,390
58,338
60,622
2,284
4%
Supplies
625
1,000
750
1,000
250
33%
Small Equipment
116
500
500
500
0
0%
Professional Services
128,962
50,514
35,670
42,000
6,330
18%
Communications
742
690
990
1,090
100
10%
Travel
260
1,500
600
1,000
400
67%
Advertising
0
500
500
500
0
0%
Rental/Lease
1,660
1,320
1,320
1,320
0
0%
Repair/Maintenance
370
500
500
500
0
0%
Miscellaneous
954
2,000
1,000
1,000
0
0%
Interfund Rental
144
380
380
620
240
63%
383,272 335,228 308,715 323,006 14,291 5%
Page 101
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Economic Development
Department #:
240
Cost Center
Total Department
Cost Center #:
513.110
Function
The Economic Development office works to strengthen the local economy by attracting new businesses,
working with property owners on redevelopment options, assisting local merchants to grow their
businesses, resolving complaints and concerns, and marketing Edmonds to businesses and visitors. The
department coordinates with other departments, government agencies, and Chamber of Commerce on
special projects. It also works on policies that encourage economic development and make the city more
business -friendly.
Budget Narrative
Funding is included for professional services needed for economic development -related projects such as
completion of the City-wide Strategic Plan. Other costs include: supplies for general office use and for
special events, travel to business meetings and conferences, advertising in trade journals to promote the
City, special events and tourism, minor computer, technology and communication equipment, and
miscellaneous costs such as memberships, data purchases, publication printing, and professional training.
2012 Budget Changes
The 2012 budget includes $60,000 to complete the City-wide Strategic Plan. The $100,000 budgeted
amount will not be spent in year 2011 as the strategic planning process started in 2011 later than
anticipated; scheduled completion is now spring 2012. Anticipated expenditures for 2011 are $40,000.
The balance of the Strategic Planning process, i.e., $60,000 will be paid in 2012 from the salary savings
for the unfilled Development Services Director position.
Page 102
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Economic Development
Department #:
240
Cost Center
Total Department
Cost Center #:
513.110
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Supplies
520
1,000
500
500
0
0%
Small Equipment
0
400
300
300
0
0%
Professional Services
24,627
35,800
37,518
90,500
52,982
141%
Communications
12
9,400
400
400
0
0%
Travel
9
1,500
750
1,000
250
33%
Advertising
10,133
25,000
24,000
30,000
6,000
25%
Miscellaneous
4,080
5,000
3,000
3,000
0
0%
39,381
78,100
66,468
125,700
59,232
89%
Page103
City of Edmonds 2012 Budget
wi W
This page is intentionally left blank.
Page 104
City of Edmonds 2012 Budget
Fund:
General
- -
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Total Department
Cost Center #:
n/a
Page 105
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Total Department
Cost Center #:
n/a
Mission Statement
The Development Services Department's mission is to preserve and enhance our community's
sustainability and quality of life by:
• Providing accurate, consistent, and timely permit processing
• Promoting building safety and managed land use
• Implementing adopted City codes, policies, plans, and standards
• Protecting the public's health and safety
• Providing excellent customer service
Page 106
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Total Department
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
1,071,042
1,253,728
1,058,176
1,071,681
13,505
1%
Overtime
3,057
1,520
2,980
2,800
(180)
-6%
Benefits
347,478
413,909
364,686
374,639
9,953
3%
Uniforms
0
320
0
320
320
NA
Supplies
16,685
26,000
17,000
17,510
510
3%
Minor Equipment
1,442
1,900
2,500
2,300
(200)
-8%
Professional Services
89,034
158,930
151,100
113,480
(37,620)
-25%
Communications
5,596
5,530
4,200
4,630
430
10%
Travel
2,284
6,880
2,700
3,500
800
30%
Advertising
2,329
3,780
5,603
4,250
(1,353)
-24%
Rental/Lease
21,832
27,590
21,160
22,500
1,340
6%
Repairs/Maintenance
2,639
5,443
2,000
2,000
0
0%
Miscellaneous
27,756
35,805
26,600
27,600
1,000
4%
Interfund Rental
14,253
14,528
9,636
7,652
(1,984)
-21%
1,605,427
1,955,863
1,668,341
1,654,862
(13,479)
-1%
Page 107
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Planning
Cost Center #:
558.600
Function
Planning Services administers all City codes related to land use and zoning, and supports the
Architectural Design Board, Planning Board, Hearing Examiner, Historic Preservation Commission, and
Mayor's Climate Protection Committee. The division coordinates a wide range of land use permits and
approvals processed by City staff, the Hearing Examiner, the ADB, the Planning Board, and the City
Council. Long-range planning activities include implementation of the State's Growth Management Act
and preparing and updating the Comprehensive Plan, as well as preparing or coordinating sub area and
functional plans and sustainability initiatives. The division also maintains the Shoreline Master Program
and critical areas regulations and assists in the review of all development for compliance with these
environmental regulations. The division assists in implementing the City's Geographical Information
System program.
Planning works with community groups to plan and implement specific plan elements, such as business
district support and neighborhood planning, and supports and implements development code initiatives.
Support services provided to the public and other departments include mapping and graphics, database
development, and land and building inventories — including historic surveys and inventories.
Budget Narrative
Salaries & Benefits
Planning Manager, four professional planners, administrative assistant
and clerk, student interns (GIS). Total 6.1 FIFE plus interns.
Overtime
Minor overtime charges to cover peak period workloads.
Small Equipment
Small tools and minor equipment.
Professional Services
Hearing Examiner, Minute Taker (incl. transcripts), digital aerials,
special studies (e.g. critical areas recon or review, plan support).
Communications
Wireless devices.
Travel
Lodging, als, mileage for meetings or training.
Advertising
Legal notices, meeting agendas, display ads and public mailings.
Miscellaneous
Dues/subscriptions/memberships, class registrations & tuition,
printing, resource materials and publications, archiving.
Interfund Rental
Vehicle rental for #17 and 1/3 share of #12.
2012 Budget Changes
None
Page 108
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Planning
Cost Center #:
558.600
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
450,402
463,931
460,098
470,384
10,286
2%
Overtime
0
520
0
300
300
NA
Benefits
147,154
157,736
159,196
164,097
4,901
3%
Uniforms
0
320
0
320
320
NA
Supplies
15
0
0
0
N/A
N/A
Minor Equipment
721
1,700
1,700
1,700
0
0%
Professional Svc
55,525
118,430
109,000
69,880
(39,120)
-36%
Professional Services -Planning Signs
2,439
0
2,600
2,600
0
0%
Communications
1,395
1,230
1,700
1,230
(470)
-28%
Travel
2,059
3,050
1,200
2,000
800
67%
Advertising
2,279
3,530
5,353
4,000
(1,353)
-25%
Repairs & Maintenance
209
0
0
0
N/A
N/A
Miscellaneous
17,824
17,660
16,000
16,500
500
3%
Interfund Rental
2,413
3,476
2,280
1,256
(1,024)
-45%
682,434
771,583
759,127
734,267
(24,860)
-3%
Page 109
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Building Services
Cost Center #:
524.100
Function
The Building Division provides permitting information, permit intake and issuance, plan review services,
field inspection services and building code enforcement for public and private development. The
Division determines compliance with State mandated building and related construction codes, local
regulations and city ordinances and ensures compliance.
Budget Narrative
Salaries and Benefits
The Building Division consists of seven (6) full time equivalent (FTE's)
positions including; the Building Official, Assistant Building Official, Senior
Combination Building Inspector, Residential Plans Examiner, Permit
Coordinator and Permit Specialist.
Overtime
Overtime for the processing and microfilming of permit records, special
projects, and maintaining weekly administrative duties for the division, etc.
Uniforms
Boots, field gear, safety equipment, uniforms, raingear — as required by union
contract.
Professional Services
Consultant reviews, engineering evaluations and studies, etc.
Communication
Mobile phones and laptop wireless card for field staff.
Travel
Travel to business meetings, seminars, training, etc.
Advertising
Publication for legal notices.
Repair/Maintenance
Contract, maintenance, parts and copies for blueprint copy machine.
Miscellaneous
Public forms and handouts, reference books, code books (including for 2010
code change), technical software, training, memberships, dues, registrations,
conferences, microfilming, etc.
Interfund Rental
Vehicle rental for units #29, #35 and #122.
2012 Budget Changes
None
Page 110
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Building Services
Cost Center #:
524.100
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
483,499
506,376
460,478
448,503
(11,975)
-3%
Benefits
146,844
156,976
149,215
149,542
327
0%
Supplies
79
0
0
0
N/A
N/A
Minor Equipment
721
0
0
0
N/A
N/A
Professional Svc
13,645
25,000
20,500
22,000
1,500
7%
Communications
3,462
3,500
2,500
2,600
100
4%
Travel
201
1,750
1,400
1,400
0
0%
Advertising
50
250
250
250
0
0%
Repairs/Maintenance
695
1,500
1,000
1,000
0
0%
Miscellaneous
9,765
17,000
9,000
9,500
500
6%
Interfund Rental
11,840
11,052
7,356
6,396
(960)
-13%
670,801
723,404
651,699
641,191
(10,508)
-2%
Page 111
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Administration
Cost Center #:
558.800
Function
Department administration ensures that all City codes and ordinances within the divisions are updated and
enforced, and needs related to government services are met. The Administrative Assistants within the
Administration Division handle customer contacts by phone and counter visits and handle Department
supply orders, payroll and invoicing. The Code Enforcement Officer reports to the Director and handles
code compliance issues. Code compliance issues include building, zoning, engineering and nuisance
complaints.
Budget Narrative
Development Services Administration consists of the Director, two part time Administrative Assistants
and the Code Enforcement Officer.
Supplies
Office supplies, forms, copy paper, publications, cleaning supplies,
and refreshments for public meetings
Small Equipment
Small tools and minor equipment
Professional Services
Engineering/architectural, management consulting, legal services,
computer programming/permit sstem maintenance
Communication
Telephone, on-line changes, postage, fax
Travel
Lodging, meals, mileage
Advertising
Legal notices, meeting dates/agenda ads
Rental/Lease
Copier leases
Repairs/Maintenance
Equipment repairs/maintenance — fax, binding machine, label maker,
laminator
Miscellaneous
Dues/subscriptions/memberships, registration, tuition, film developing
2012 Budget Changes.
None
Page 112
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Development Services
Department #:
620
Cost Center
Administration
Cost Center #:
558.800
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
137,141
283,421
137,600
152,794
15,194
11 %
Overtime
3,057
1,000
2,980
2,500
(480)
-16%
Benefits
53,481
99,197
56,275
61,000
4,725
8%
Supplies
16,591
26,000
17,000
17,510
510
3%
Minor Equipment
0
200
800
600
(200)
-25%
Professional Services
17,425
15,500
19,000
19,000
0
0%
Communications
739
800
0
800
800
NA
Travel
25
2,080
100
100
0
0%
Rental/Lease
21,832
27,590
21,160
22,500
1,340
6%
Repairs/Maintenance
1,736
3,943
1,000
1,000
0
0%
Miscellaneous
168
1,145
1,600
1,600
0
0%
252,193
460,876
257,515
279,404
21,889
9%
Page 113
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page 114
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Department
Cost Center #:
n/a
Administrative
Support
Page 115
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Department
Cost Center #:
n/a
Mission Statement
To provide Edmonds citizens with a balanced system of open land, parks, recreation, cultural arts to
ensure a healthy, active, quality of life.
Purpose
The Parks, Recreation and Cultural Services Department serves as the community's key resource for
providing parks, recreation and aquatic programs, cultural arts, tourism, economic development and an
enhanced quality of life for its citizens. Thousands of participants visit weekly to join the 1,000 plus
programs offered each year. There are more than 60 sites, including 20 active parks that encompass nearly
325 acres, 20,000 square feet of flowerbeds and more than 1,000 feet of waterfront shoreline in the
Edmonds Parks' system. The Department manages the Edmonds Memorial Cemetery and serves as
liaison to the Edmonds Public Library, the Edmonds Senior Center, the Arts Commission, the Sister City
Commission, and provides ongoing partnerships with numerous community organizations including the
Edmonds School District, Edmonds Boys and Girls Club, Edmonds Community College, Sno King Youth
Club, among others.
Page 116
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Department
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
1,857,710
1,908,402
1,814,000
1,880,905
66,905
4%
Overtime
3,471
6,000
5,300
5,300
0
0%
Benefits
528,955
598,333
545,684
571,640
25,956
5%
Uniforms
2,538
6,540
3,375
6,540
3,165
94%
Supplies
99,816
114,590
106,494
144,026
37,532
35%
Small Equipment
6,725
4,000
5,012
17,669
12,657
253%
Professional Services
326,385
357,534
344,954
339,666
(5,288)
-2%
Communications
24,939
25,566
27,809
28,938
1,129
4%
Travel
1,068
3,940
3,122
6,140
3,018
97%
Advertising
3,236
3,852
3,152
5,494
2,342
74%
Rental/Lease
54,198
49,470
49,521
50,471
950
2%
Public Utility
157,416
133,416
155,000
150,000
(5,000)
-3%
Repair/Maintenance
22,712
24,918
23,394
50,383
26,989
115%
Miscellaneous
71,667
86,570
74,002
76,370
2,368
3%
Intergovernmental Services
70,965
64,250
70,695
70,695
0
0%
Equipment
0
0
0
17,144
17,144
NA
Interfund Rental
102,850
93,840
65,850
67,128
1,278
2%
3,334,651
3,481,221
3,297,364
3,488,509
191,145
5.8%
Page 117
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Administration
Cost Center #:
574.100
Function
Administration manages park and recreational needs for the City of Edmonds. The program oversees
more than 60 sites, 325 acres of parkland and 60,000 square feet of program space among the Frances
Anderson Center, Plaza Room, Meadowdale Community Clubhouse and Yost Pool. The staff develops
long range plans for capital assets, park land acquisition, and capital development, administers county,
state, and federal grants, and manages general fund budgets as well as nine special fund accounts.
Administration serves as liaison to five boards and commissions as well as neighboring City, County, and
school district jurisdictions.
This cost center supervises the office functions of the department in particular recreation program
registration, facility rentals (picnic shelters, Plaza Room, Anderson Center, etc.), providing information
to the public, and building supervision for the Anderson Center open 80 hours per week to the public in
addition to private rental times.
Budget Narrative
Salaries and benefits are for the Director, Office supervisor, two Senior Office Assistants and four part
time front desk staff.
Rental /Lease line is for copier rental and leased BNSF property at Marina Beach.
The Professional Services line covers the monitors for off hour rentals of the Frances Anderson Center
and the Edmonds Plaza Room.
2012 Budget Changes
Increased rate for BNSF lease for property at Marina Beach.
Page 118
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Administration
Cost Center #:
574.100
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
322,555
317,163
288,658
293,696
5,038
2%
Benefits
90,512
107,835
89,661
94,401
4,740
5%
Supplies
5,554
6,300
6,300
6,300
0
0%
Small Equipment
734
300
300
500
200
67%
Professional Services
3,929
4,500
4,500
4,500
0
0%
Communications
911
783
900
900
0
0%
Travel
2
400
400
400
0
0%
Rental/Lease
7,398
8,500
8,800
9,500
700
8%
Repair/Maintenance
0
370
370
370
0
0%
Miscellaneous
527
1,000
1,000
1,500
500
50%
432,122
447,151
400,889
412,067
11,178
3%
Page 119
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Recreation & Cultural
Cost Center
Services
Cost Center #:
574.200
Function
The General Recreation & Cultural Services Program is designed to create and implement recreational
and environmental education programs along with arts, tourism, and cultural opportunities for the citizens
of Edmonds. Staff supervises community recreation, arts, athletics, aquatics, fitness, outdoor recreation,
and ranger/naturalist activities. Staff oversees contracted and hourly instructors, as well as seasonal
employees.
In addition to ongoing programs, the staff develops and supervises special events throughout the year and
participates in numerous community partnerships. Staff provides leadership in regional marketing of
recreational activities, community youth programs, cultural tourism, economic development including
streetscape enhancements, Edmonds Arts Commission programs, and activities of state recreation and arts
organizations. Staff oversees the Frances Anderson Center, Meadowdale Community Clubhouse, Yost
Pool, and six tenant leases at the Frances Anderson Center.
Budget Narrative
The positions covered in the salaries and benefits line include the Recreation Manager, Cultural Services
Manager, Recreation Coordinators (2), Environmental Education Coordinator and a Cultural Services
Assistant. Also included are part-time Hiking Instructors whose salary is recovered by program fee
revenue.
Contracted program instructors are paid a percentage of the class revenue out of the professional services
line. Programs include, but are not limited to art classes for children and adults, dance classes, camps
(science, computer, water sports, lego and theater camp), and parent/child classes such as the Fun Factory.
The CRAZE (the City's recreation guide) is published three times/year in collaboration with the City of
Mountlake Terrace. This publication is paid for from communications (postage for mailing), professional
services (design) and miscellaneous (printing).
2012 Budget Changes
The department secured a $69,300 grant from the Snohomish County Commission For Health for a
Summer Intensive Xfit Camp for Teens. The expenditures for this grant are included in supplies
($29,406), small equipment ($5,994), professional services ($31,450) and transportation ($2,450).
Page 120
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Recreation & Cultural
Cost Center
Services
Cost Center #:
574.200
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
444,589
452,448
448,505
454,583
6,078
1%
Benefits
143,403
158,357
152,176
156,691
4,515
3%
Supplies
2,757
4,100
3,000
33,506
30,506
1017%
Small Equipment
0
0
1,000
5,994
4,994
499%
Professional Services
200,033
198,964
198,964
212,414
13,450
7%
Communications
17,107
16,545
19,765
19,800
35
0%
Travel
73
900
900
3,350
2,450
272%
Advertising
3,067
3,152
3,152
3,152
0
0%
Repair/Maintenance
11,884
12,478
12,319
12,943
624
5%
Miscellaneous
60,760
75,200
60,000
60,000
0
0%
Interfund Rental
11,870
9,024
5,580
4,464
(1,116)
-20%
895,541
931,168
905,361
966,897
61,536
7%
Page 121
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Discovery Programs
Cost Center #:
574.350
Function
Discovery Programs provide interpretive and environmental education opportunities for citizens, school -
age children, and visitors to our parks and beaches; and promote stewardship of Puget Sound, its
shoreline, and the surrounding watershed. The above are accomplished in a variety of ways including:
• Ranger -Naturalist classroom visits and beach walks
• Discover the Forest at Yost Park for schools and youth groups
• Nature day camps and programs
• Public beach cleanups, low -tide beach walks, and Moonlight Beach Adventure
• Ranger -Naturalist daily beach patrol Memorial Day through Labor Day
• Olympic Beach Visitor Station and Volunteer Beach Docents
• Watershed Fun Fair
• Puget Sound Bird Fest in collaboration with the Economic Development Department
• Discovery Programs website
Budget Narrative
Salaries and benefits in this cost center cover the Interpretive Specialist and seasonal Ranger -Naturalists.
2012 Budget Changes
None
Page 122
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Discovery Programs
Cost Center #:
574.350
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
41,894
41,650
43,787
44,443
656
1%
Benefits
6,206
11,246
7,772
8,028
256
3%
Uniforms
564
800
375
800
425
113%
Supplies
1,110
1,200
700
1,200
500
71%
Professional Services
633
1,000
1,000
1,000
0
0%
Communications
835
850
814
850
36
4%
Travel
520
700
520
700
180
35%
Miscellaneous
10
40
32
40
8
25%
51,772 57,486 55,000 57,061 2,061 4%
Page 123
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Aquatics
Cost Center #:
575.510
Function
The Aquatics Program provides public and lap swims, learn -to -swim classes, swim team, dive club,
fitness classes and rentals. Swim lessons are for ages 6 months and up. The Swim Team and Dive Club
provide a competitive environment, which allows youth fitness, conditioning, teamwork and individual
success. The Swim Team competes with other local parks departments throughout the summer.
Budget Narrative
Yost Pool is a summer only, outdoor pool. The salaries and benefits are for seasonal employees.
2012 Budget Changes
The Cities of Edmonds, Lynnwood and Mountlake Terrace secured a grant from the Snohomish County
Commission for Health for swim vouchers for third graders in the Edmonds School District. This grant is
a three-year grant. Edmonds plans on receiving $23,520 annually for the next three years.
Page124
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Aquatics
Cost Center #:
575.510
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
106,139
111,100
100,183
112,767
12,584
13%
Benefits
17,593
17,776
17,500
19,252
1,752
10%
Supplies
2,625
4,000
2,300
4,000
1,700
74%
Small Equipment
0
0
0
8,675
8,675
NA
Professional Services
0
2,800
300
0
(300)
-100%
Communications
925
1,200
930
1,200
270
29%
Advertising
169
0
0
1,642
1,642
NA
Miscellaneous
2,106
200
4,225
4,300
75
2%
129,558
137,076
125,438
151,836
26,398
21%
Page 125
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Athletics
Cost Center #:
575.520
Function
Adult activities include basketball, softball, volleyball, pickleball and tennis. Youth programs include,
but are not limited to soccer, summer sports camps and tennis. The Athletic Program is responsible for
managing and scheduling the City's thirteen ballfields throughout the year.
Budget Narrative
The salaries and benefits cover the tennis instructor. Professional services include athletic league
officials, contracted field attendants, gym monitors and contracted instructors. The rental/lease line
covers the rental of Seaview Gymnasium at Edmonds Community College for volleyball.
2012 Budget Changes
None
Page 126
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Athletics
Cost Center #:
575.520
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
3,347
4,040
4,040
4,266
226
6%
Benefits
440
545
545
567
22
4%
Supplies
9,418
11,000
11,000
11,330
330
3%
Professional Services
40,452
68,750
57,090
58,232
1,142
2%
Rental/Lease
14,845
15,850
15,600
15,850
250
2%
Miscellaneous
2,135
3,150
3,045
3,150
105
3%
70,639
103,335
91,320
93,395
2,075
2%
Page 127
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Day Camps
Cost Center #:
575.530
Function
The Day Camp (ages 6-12) and Camp Goodtime (ages 3.5-5) provide a safe and fun traditional summer
experience for children and offer socially enriching experiences. These summer camps employ up to 25
young people from the community. 35-40 teens volunteer in the Day Camp as Junior Counselors.
Highlights include the children's carnival, talent show and the annual student visits from our Sister City
in Hekinan, Japan. The annual children's carnival is an event put on by kids for kids with proceeds going
to the Youth Scholarship Fund.
Budget Narrative
The salaries and benefits cover the supervisors, leaders and assistants.
2012 Budget Changes
None
Page 128
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Day Camps
Cost Center #:
575.530
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
52,573
76,772
52,251
54,870
2,619
5%
Benefits
8,495
10,411
8,801
9,368
567
6%
Supplies
3,838
5,800
4,060
5,800
1,740
43%
Travel
457
1,000
400
750
350
88%
Miscellaneous
1,404
1,000
1,000
1,400
400
40%
66,768
94,983
66,512
72,188
5,676
9%
Page 129
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Fitness
Cost Center #:
575.540
Function
Fitness classes include but are not limited to Yoga, Tai Chi, Qigong, Tae-Kwon Do, Pilates, Feldenkrais,
Zumba, Personal Training, Kendo and Jazzercise.
Budget Narrative
The salaries and benefits cover one Yoga instructor. The professional services line covers all other
contracted fitness instructors. All payments to fitness instructors are based on a percentage of the revenue
collected for the class.
2012 Budget Changes
None
Page130
City of Edmonds 2012 Budget
Fund:
General
LL
Imp
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Fitness
Cost Center #:
575.540
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
22,434
23,168
23,168
19,000
(4,168)
-18%
Benefits
188
591
208
195
(13)
-6%
Supplies
244
800
334
500
166
50%
Professional Services
79,263
80,000
82,070
62,000
(20,070)
-24%
Repairs & Maintenance
826
1,000
705
1,000
295
42%
102,957
105,559
106,485
82,695
(23,790)
-22%
Page 131
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Gymnastics
Cost Center #:
575.550
Function
All classes in this program are designed to provide positive social and physical experiences with an
emphasis on development of major motor skills. The participants enrolled learn at their own pace through
step-by-step progressions in a safe, fun and fit environment. Over 50 classes per quarter are offered for
ages 2+. Our gymnastic teams, Rhythmic Reflections and Edmonds Illusions, compete locally throughout
the gymnastics season. Birthday parties, play zones and camps round out the comprehensive recreational
gymnastics and youth fitness programs.
Budget Narrative
The salaries and benefits are for the supervisor and the gymnastics instructors and assistants. The
miscellaneous line covers USA Gymnastics affiliation and instructor certifications. The minor equipment
line covers replacement mats.
2012 Budget Changes
None
Page 132
City of Edmonds 2012 Budget
Fund:
General
L
TV
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Gymnastics
Cost Center #:
575.550
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
87,416
102,425
102,425
103,961
1,536
1 %
Benefits
10,524
13,967
12,349
13,010
661
5%
Supplies
4,739
4,900
4,700
4,900
200
4%
Minor Equipment
1,649
2,000
2,012
2,000
(12)
-1%
Professional Services
388
800
460
800
340
74%
Rental/Lease
91
120
121
121
0
0%
Repair/Maintenance
0
500
0
500
500
NA
Miscellaneous
143
300
200
300
100
50%
104,950
125,012
122,267
125,592
3,325
3%
Page 133
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Meadowdale Preschool
Cost Center #:
575.560
Function
The Meadowdale Preschool Program was established in 1991 to meet the needs for a preschool in the
north Edmonds area and to better utilize the space at the Meadowdale Community Clubhouse. A
developmentally appropriate preschool program provides children the opportunity to receive the
necessary skills for physical, emotional, social, and cognitive development and prepares them for
Kindergarten. Children enjoy hands-on curriculum in math, science, art, reading, writing, music and large
motor activities.
Budget Narrative
The salaries and benefits are for the Preschool Director and one assistant.
2012 Budget Changes
None
Page134
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Meadowdale Preschool
Cost Center #:
575.560
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
18,285
20,057
21,278
21,917
639
3%
Benefits
1,787
7,020
2,315
2,385
70
3%
Supplies
1,496
1,750
1,600
1,750
150
9%
Professional Services
1,688
720
460
720
260
57%
Communications
832
900
900
900
0
0%
Travel
0
0
2
0
(2)
-100%
Miscellaneous
6
100
0
100
100
NA
24,094
30,547
26,555
27,772
1,217
5%
Page 135
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Parks Maintenance
Cost Center #:
576.800
Function
The purpose of the Parks Maintenance cost center is to provide safe, well maintained, multi -faceted park facilities
for the recreation and enjoyment of Edmonds residents as well as park patrons from surrounding areas. There are
approximately 62 parks and gateway entrances maintained on a regular basis. On a daily basis, Parks Maintenance
maintains six waterfront beach parks, a fishing pier, and 31 neighborhood parks. Maintenance includes trash, litter
and City restroom upkeep along with maintaining all City owned landscapes. Parks maintains Yost Pool from May
thru September, a key asset for this community.
The Park Maintenance division is responsible for preserving and upgrading all playground structures and equipment
as needed. The Parks Maintenance crew maintains the Street Tree program which is beneficial to the downtown
area. They are responsible for maintaining all City owned baseball and soccer fields along with two Edmonds
School District fields. The City entered into a partnership with the Edmonds School District allowing the City to
utilize the two fields in order to keep up with the demand of organized youth sports. Parks also assists with
numerous City events such as 4" of July, Taste of Edmonds, Arts Festival, Wenatchee Youth Circus, Concerts in the
Park, City Park Easter Egg Hunt, Downtown Christmas Tree Lighting and many more small events.
Budget Narrative
Salaries/Benefits Parks Maintenance Department consists of 11 full time positions, the Park
Maintenance Manager, Parks Maintenance Lead man, and nine Maintenance Workers.
Supplies Soil, sand, infield mix, fertilizers, herbicides, metal/rebar, mower parts, shop tools,
lumber, trash liners, safety equipment, cleaning and miscellaneous supplies.
Rental Lease Chemical toilets, power equipment, tool lease and equipment rental.
Public Utility Includes water, gas, electricity, fuel, oil and dump fees.
Repair Maintenance Outside repair service, tree/stump removal, equipment and Marina Beach Pier. There
will be an increase in tree removal due to the age of trees throughout our park system.
Intergovernmental Sery Meadowdale complex and Lynndale Skateboard Park maintenance fees. Permit fees
for Yost Pool.
Interfund Rental Annual rate for twelve trucks, three tractors, two trailers and shared cost with Public
Works Department of bucket truck and wood chipper.
2012 Budget Changes
Increase for Intergovernmental Services account line of $6,445 dollars for Edmonds shared costs with Lynnwood in
maintenance for Meadowdale Field complex and Lynnwood skate park.
Increase Public Utility from $133,416 to $150,000 due to increased gas, electric, water and sewer costs.
Increase Machinery and Equipment for the one time decision package to purchase a Landpride Pull Behind Mower.
Page 136
City of Edmonds 2012 Budget
Fund:
General
4
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Parks Maintenance
Cost Center #:
576.800
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
720,258
697,369
666,495
707,244
40,749
6%
Seasonal Staff Salaries
17,334
34,000
35,000
35,525
525
2%
Overtime
3,471
5,000
5,000
5,000
0
0%
Seasonal Staff Overtime
0
1,000
300
300
0
0%
Benefits
244,083
258,027
244,279
257,476
13,197
5%
Seasonal Staff Benefits
2,458
8,671
5,300
5,418
118
2%
Uniforms
1,974
5,740
3,000
5,740
2,740
91%
Supplies
64,780
70,680
69,000
70,680
1,680
2%
Small Equipment
3,849
1,200
1,200
0
(1,200)
-100%
Professional Services
0
0
110
0
(110)
-100%
Communications
4,329
5,288
4,500
5,288
788
18%
Travel
15
940
900
940
40
4%
Advertising
0
700
0
700
700
NA
Rental/Lease
31,864
25,000
25,000
25,000
0
0%
Public Utility
157,416
133,416
155,000
150,000
(5,000)
-3%
Repair/Maintenance
10,002
10,570
10,000
35,570
25,570
256%
Miscellaneous
4,576
5,580
4,500
5,580
1,080
24%
Intergovernmental Services
70,965
64,250
70,695
70,695
0
0%
Interfund Rental
90,197
82,974
58,422
60,324
1,902
3%
Machinery and Equipment
0
0
0
17,144
17,144
NA
1,427,570
1,410,405
1,358,701
1,458,624
99,923
7%
Page137
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Flower Program
Cost Center #:
576.810
Function
The Flower Program is designed to enhance the aesthetic appeal of the downtown area and other selected
locations throughout the City. The benefit of the program is the beauty it brings to the community as well
as tourism, which directly benefits the City as well as citizens and downtown merchants.
The Flower Program employees plant 25 thousand plants in over 114 flower sites around the city and 151
flower baskets per year to enhance our downtown area. On various planting days, volunteers from the
Floretum Garden Club assist parks employees in planting flower baskets and other areas in downtown
area. The non-profit organization Edmonds in Bloom contest has become a yearly event and has improved
the City's aesthetic appeal.
Budget Narrative
Salaries/Benefits Seasonal employees to assist full time staff in maintenance of flower program.
Supplies Fertilizers, herbicides, seeds, plants, irrigation parts, miscellaneous supplies and
utensils.
Interfund Rental Annual rental of shared cost with Public Works of water wagon unit 42.
2012 Budget Changes
None
Page138
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Parks and Recreation
Department #:
640
Cost Center
Flower Program
Cost Center #:
576.810
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
20,884
28,210
28,210
28,633
423
1%
Benefits
3,265
3,887
4,778
4,849
71
1%
Supplies
3,255
4,060
3,500
4,060
560
16%
Minor Equipment
493
500
500
500
0
0%
Interfund Rental
783
1,842
1,848
2,340
492
27%
28,679 38,499 38,836 40,382 1,546 4%
Page139
City of Edmonds 2012 Budget
Fund:
Municipal Arts
Fund #:
117
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Municipal Arts Program 100
The Edmonds Arts Commission (EAC), established by Ordinance No. 1765 in 1975, presents a year-round
comprehensive arts program in literary, visual, and performing arts as defined in the adopted Community
Cultural Plan and refined in the EAC strategic plan (reviewed annually). The 1988 Ordinance No. 2667
provides "general revenue funding at a level of at least $15,000 per year, in addition to such monies as may be
appropriated or expended for staff support services." The Cultural Services Manager and Cultural Services
Assistant salaries are part of the Recreation and Cultural Services cost center. An allocation of $4,000 annually
from the Lodging Tax Fund 120 was authorized by Council in 1992 and is used to promote arts and culture
activities in Edmonds. EAC programs encourage collaboration in the arts between private and public entities;
provide cultural opportunities for youth and adults; and enhance the visibility of the arts while promoting
economic development through arts and cultural tourism. Programs include:
• Write on the Sound Writers' Conference
• Concerts in the Park Series
• Rotating Visual art exhibits in Edmonds Library, Frances Anderson Center and City Hall
• Facilitation of Public Art program
• Partnership events in performing and visual arts
• Quarterly Arts Bulletin email newsletter
• Economic development through capital projects such as streetscape improvements
• Cultural destination marketing
• Community Cultural Planning
Public Arts Acquisition Program 200
The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires
that one -percent of municipal construction projects be allocated for visual art either for that particular project or
for a different site in the City. "Municipal construction project" is any project paid for wholly or in part by the
City to construct or remodel any building, community structure, park, street, sidewalk, parking facility, utility or
portion thereof. Revenues therefore vary from year to year. Public art projects that may be addressed in 2012
include both temporary installations and permanent artworks including unique art elements for flower basket
poles. The fund is also used for maintenance/preservation, repair, plaques, and display of over 150 original
artworks in the City's Public Art Collection.
Arts Scholarships Program 300
This fund provides performing and literary arts scholarships for Edmonds students seeking higher education and
a career in the arts. Scholarships are funded through donations and through proceeds from the annual Writers'
conference. Contributions may be considered tax deductible if for "exclusive public purposes".
Page 140
City of Edmonds 2012 Budget
Fund:
Municipal Arts
Fund #:
117
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Program 100
Beginning Balance
233,006
254,710
254,710
256,560
1,850
1 %
Revenue
Resale Items
172
100
300
200
(100)
-33%
Community Events
33,461
24,000
24,000
26,000
2,000
8%
Investment Interest
650
0
400
400
0
0%
Contributions / Private Sources
7,976
6,000
5,500
6,000
500
9%
Interfund Transfer In
19,000
19,000
19,000
19,000
0
0%
Total Revenues
61,258.03
49,100.00
49,200.00
51,600.00
2,400
5%
Expenditure
Supplies
3,232
4,000
4,000
4,000
0
0%
Small Equipment
1,014
1,000
1,000
1,000
0
0%
Professional Services
25,233
33,500
30,500
30,500
0
0%
Travel
0
50
50
50
0
0%
Advertising
4,000
4,000
4,000
4,000
0
0%
Rental / Lease
0
1,000
0
1,000
1,000
NA
Repair and Maintenance
0
300
300
300
0
0%
Miscellaneous
3,075
4,500
4,500
4,500
0
0%
Interfund Transfer Out
3,000
3,000
3,000
3,000
0
0%
Total Expenditures
39,554
51,350
47,350
48,350
1,000
2%
Ending Balance 254,710 252,460 256,560 259,810 3,250 1%
Page 141
City of Edmonds 2012 Budget
Fund:
Municipal Arts
Fund #:
117
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget Estimate
Budget
12-11
12-11
Program 200
Beginning Balance
128,845
123,919
123,919
101,589
(22,330)
-18%
Revenue
Investment Interest
336
0
200
200
0
0%
Contributions / Private Sources
1,735
1,000
1,000
1,000
0
0%
Sale of Junk / Salvage
(81)
0
0
0
N/A
N/A
Interfund Transfer In
0
5,700
4,670
2,500
(2,170)
-46%
Total Revenues
1,990
6,700
5,870
3,700
(2,170)
-37%
Expenditure
Supplies
10
200
200
200
0
0%
Professional Services
5,565
50,000
25,000
80,000
55,000
220%
Miscellaneous
1,341
4,500
3,000
3,000
0
0%
Total Expenditures
6,917
54,700
28,200
83,200
55,000
195%
Ending Balance
123,919
75,919
101,589
22,089
(79,500)
-78%
2010 2011
2011
2012
Change
Change
Description
Actuals Budget
Estimate
Budget
12-11
12-11
Program 300
Beginning Balance
12,696 14,729
14,729
15,254
525
4%
Revenue
Investment Interest
33 0
25
25
0
0%
Contributions / Private Sources
0 100
0
0
N/A
N/A
Interfund Transfer In
3,000 3,000
3,000
3,000
0
0%
Total Revenues
3,033 3,100
3,025
3,025
0
0%
Expenditure
Professional Services
0 3,000
0
0
N/A
N/A
Miscellaneous
1,000 0
2,500
3,000
500
20%
Total Expenditures
1,000 3,000
2,500
3,000
500
20%
Ending Balance
14,729 14,829
15,254
15,279
25
0%
Page 142
City of Edmonds 2012 Budget
This page is intentionally left blank.
Page143
City of Edmonds 2012 Budget
Fund:
Memorial Street Tree
Fund #:
118
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
The Memorial Tree Fund was established by Ordinance No. 2396 for the deposit of voluntary
contributions to enhance the appearance of Edmonds' city streets by planting street trees in
conformance with the Edmonds Street Tree Plan.
2012 Budget Changes
None
Page144
City of Edmonds 2012 Budget
Fund:
Department:
Memorial Street Tree
Parks and Recreation
Fund #:
Department #:
Cost Center #:
118
640
n/a
Cost Center
Total Fund
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance
Investment Interest
17,570
47
17,617
0
17,617
28
17,645
28
28
0
0%
0%
Total Revenue
47
0
28
28
0
0%
Total Expenditure
0.00
0.00
0.00
0.00
N/A
N/A
Ending Balance
17,617
17,617
17,645
17,673
28
0%
Page 145
City of Edmonds 2012 Budget
Fund:
Youth Scholarship
Fund #:
122
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
This Fund was established by Resolution No. 632 for the purpose of assisting children in the City of
Edmonds who cannot participate in recreation and cultural activities/programs because of financial
hardships. The main revenue sources are donations from individuals, service groups, trusts, special events
and gifts.
2012 Budget Changes
None
Page 146
City of Edmonds 2012 Budget
Fund:
Department:
Youth Scholarship
Parks and Recreation
Fund #:
Department #:
Cost Center #:
122
640
n/a
Cost Center
Total Fund
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
17,166
17,092
17,092
15,119
(1,973)
-12%
Revenue
Investment Interest
42
0
27
25
(2)
-7%
Contribution/Donation
3,470
3,000
2,000
2,500
500
25%
Total Revenues
3,512
3,000
2,027
2,525
498
25%
Expenditures
Miscellaneous
3,586
4,000
4,000
4,000
0
0%
Total Expenditures
3,586
4,000
4,000
4,000
0
0%
Ending Balance
17,092
16,092
15,119
13,644
(1,475)
-10%
Page 147
City of Edmonds 2012 Budget
Tourism Promotional /
Fund:
Fund #:
123
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established in 1985 by Resolution No. 630, which designates that 25 percent of all monies
received from the motel/hotel excise tax are to be held in the Tourism Promotion Fund. Due to timing
differences transfers from the 120 to the 123 may not exactly reflect the actual revenues received in the
120 for any given year. The Fund is administered with the directions and recommendations of the
Edmonds Arts Commission (EAC) to promote and advertise artistic events and programs in Edmonds
including:
• EAC works in partnership with the Economic Development Department to promote economic
development through cultural tourism
• Advertising/promotion for Write on the Sound Writers' Conference, nationally recognized 2 1/2
day event
• EAC Tourism Promotion Award program — annually recommends to City Council awards
reimbursement contracts to local organizations promoting cultural arts activities that draw people
to Edmonds. Generally the maximum awards are $2,000 with a total of approximately $9,000
awarded in any given year.
2012 Budget Changes
None
Page 148
City of Edmonds 2012 Budget
Tourism Promotional /
Fund:
Fund #:
123
Arts
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
50,855
53,611
53,611
53,591
(20)
0%
Revenue
Grants
1,885
0
3,280
1,500
(1,780)
-54%
Sale Maps & Books
126
100
350
150
(200)
-57%
Investment Interest
125
0
100
100
0
0%
Transfer In
17,304
18,750
17,250
17,250
0
0%
Total Revenues
19,440
18,850
20,980
19,000
(1,980)
-9%
Expenditures
Professional Services
8,704
10,500
10,500
10,500
0
0%
Advertising
4,765
4,500
4,500
4,500
0
0%
Miscellaneous
3,216
6,000
6,000
4,000
(2,000)
-33%
Total Expenditures
16,684
21,000
21,000
19,000
(2,000)
-10%
Ending Balance
53,611
51,461
53,591
53,591
0
0%
Page 149
City of Edmonds 2012 Budget
Fund:
Gifts Catalog
Fund #:
127
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Parks and Recreation 000
This fund provides an opportunity for individuals or groups to donate funds for site specific items,
such as benches, tables, bike racks, for use in the City's park system. Revenue is from contributions
and interest. Contributions may be considered tax deductible if for "exclusive public purposes".
Art Museum/Memorial Building 100
This fund was established to assist with art projects of a capital nature, such as museum related
projects or display facilities. Revenue is from contributions and interest. Contributions may be
considered tax deductible if for "exclusive public purposes".
Public Art Donations 200
This fund provides an opportunity for individuals or organizations to donate funds for specific public
art projects to be sited in the City of Edmonds. Revenue is from contributions and interest.
Contributions may be considered tax deductible if for "exclusive public purposes".
Page 150
City of Edmonds 2012 Budget
Fund:
Gifts Catalog
Fund #:
127
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance -Program 000
98,498
117,787
117,787
117,146
(641)
-1 %
Revenue
Grants
0
0
0
0
N/A
N/A
Investment Interest
289
0
239
234
(5)
-2%
Contributions / Private Sources
26,445
4,640
4,420
6,400
1,980
45%
Total Revenues
26,734
4,640
4,659
6,634
1,975
42%
Expenditure
Supplies
Professional Services
Interfund Transfer Out
5,446
2,000
0
5,300
0
0
5,300
0
0
6,275
0
0
975
N/A
N/A
18%
N/A
N/A
Total Expenditures
7,446
5,300
5,300
6,275
975
18%
Ending Balance
117,787
117,127
117,146
117,505
359
0%
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance -Program 100
Revenue
Investment Interest
64,009
169
64,178
0
64,178
100
64,278
100
100
0
0%
0%
Total Revenues
Expenditure
169
0
100
100
0
0%
Total Expenditures
0
0
0
0
N/A
N/A
Ending Balance
64,178
64,178
64,278
64,378
100
0%
2010
2011 2011
2012
Change
Change
Description
Actuals
Budget Estimate
Budget
12-11
12-11
Beginning Balance -Program 200
9,562
16,094 16,094
12,119
(3,975)
-25%
Revenue
Investment Interest
32
0 25
25
0
0%
Contributions / Private Sources
9,000
0 0
4,000
4,000
NA
Total Revenues
9,032
0 25
4,025
4,000
16000%
Expenditure
Professional Services
2,500
6,000
0
4,000
4,000 NA
Interfund Transfer Out
0
0
4,000
2,000
(2,000) -50%
Total Expenditures
2,500
6,000
4,000
6,000
2,000 50%
Ending Balance
16,094
10,094
12,119
10,144
(1,975) -16%
Page 151
City of Edmonds 2012 Budget
Cemetery Maintenance/
Fund:
Fund #:
130
Improvement
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
The Cemetery Improvement Fund was established by Ordinance No. 2306. The purpose of this fund is to
provide for the day-to-day operations of municipal cemetery under the direction of the Cemetery Board as
reviewed and approved by the City Council. Ninety percent revenue from lot sales, burial fees and
donations are designated to this fund.
2012 Budget Changes
Increase Cemetery overtime account line from 2011 at $ 2,500 to $ 3,500 in 2012 due to accommodate
families that prefer funerals on weekends and late afternoons. Along with selling graves and columbarium
niches after normal working hours. This amount will be budgeted from 130 fund.
Page 152
City of Edmonds 2012 Budget
Cemetery Maintenance/
Fund:
Fund #:
130
Improvement
L-:i�
nr
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance 94,066
88,826
88,826
65,422
(23,404)
-26%
Revenue
Resale Items/Taxable
34,632
27,000
27,000
27,000
0
0%
Cemetery Grave Sales
110,151
92,700
92,700
92,700
0
0%
Investment Interest
268
0
150
150
0
0%
Total Revenue
145,051
119,700
119,850
119,850
0
0%
Expenditures
Salaries and Wages
66,450
66,930
66,267
71,107
4,840
7%
Overtime
2,413
2,500
3,500
3,500
0
0%
Benefits
28,621
29,449
30,633
32,926
2,293
7%
Uniforms
0
1,000
250
1,000
750
300%
Supplies
9,213
7,000
5,000
7,000
2,000
40%
Resale Items
21,274
20,000
19,000
20,000
1,000
5%
Professional Services
1,459
1,000
500
1,000
500
100%
Communications
1,361
1,412
1,400
1,412
12
1 %
Travel
550
1,000
200
1,000
800
400%
Advertising
1,454
3,000
2,500
3,000
500
20%
Utilities
3,897
3,800
4,000
3,800
(200)
-5%
Repairs and Maintenance
5,327
500
450
500
50
11%
Miscellaneous
797
5,100
2,966
1,000
(1,966)
-66%
Interfund Services
0
3,000
0
0
N/A
N/A
Interfund Rental
7,473
6,588
6,588
7,260
672
10%
Equipment
0
0
0
17,500
17,500
NA
Total Expenditures
150,291
152,279
143,254
172,005
28,751
20%
Ending Balance
88,826
56,247
65,422
13,267
(52,155)
-80%
Page 153
City of Edmonds 2012 Budget
Fund:
Parks Trust
Fund #:
136
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
This fund was established in March 2003 by City Council Ordinance No. 3466. The purpose of the fund
is to receive donations from the City's citizenry with the intent that interest earned will be used to assist
the cost of operating, maintaining, and improving the City Flower Program, Environmental/Beach Ranger
Program, and Yost Pool in accordance with the donor's wishes.
Flower Program 100
The Flower Program enhances the aesthetic appeal of the downtown area and other selected locations
throughout the City.
Environmental/Beach Ranger Program 200
The Environmental/Beach Ranger Program provides interpretive and environmental education
opportunities for citizens, school -age children and visitors to our parks and beaches. It promotes
stewardship of Puget Sound, its shoreline, and the surrounding watershed.
Yost Pool 300
Yost Pool is a popular summer pool that enhances the lives, fitness, and health of our community. In
2009 this fund was greatly enhanced by extraordinary fund raising by dedicated Edmonds citizens in the
wake of funding shortfalls that threatened to close the pool.
2012 Budget Changes
None
Page 154
City of Edmonds 2012 Budget
Fund:
Parks Trust
Fund #:
136
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance -Program 100
47,953
48,052
48,052
84,627
36,575
76%
Revenue
Investment Interest
100
0
75
75
0
0%
Contributions / Private Sources
0
500
0
0
N/A
N/A
Interfund Transfers
0
36,500
36,500
0
(36,500)
-100%
Total Revenues
100
37,000
36,575
75
(36,500)
-100%
Expenditure
Total Expenditures
0
0
0
0
N/A
N/A
Ending Balance
48,052
85,052
84,627
84,702
75
0%
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance -Program 200
Revenue
Investment Interest
63,219
131
63,350
0
63,350
90
63,440
90
90
0
0%
0%
Total Revenues
Expenditure
131
0
90
90
0
0%
Total Expenditures
0
0
0
0
N/A
N/A
Ending Balance
63,350
63,350
63,440
63,530
90
0%
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance -Program 300
Revenue
Investment Interest
33,109
64
8,492
0
8,492
12
8,504
12
12
0
0%
0%
Total Revenues
Expenditure
Interfund Transfers
64
24,681
0
0
12
0
12
0
0
N/A
0%
N/A
Total Expenditures
24,681
0
0
0
N/A
N/A
Ending Balance
8,492
8,492
8,504
8,516
12
0%
Page 155
City of Edmonds 2012 Budget
Cemetery Maintenance
Fund:
Fund #:
137
Trus
qF
Department:
Parks and Recreation
Department #:
640
Cost Center
Total Fund
Cost Center #:
n/a
Function
The Cemetery Maintenance Trust Fund was established by Ordinance No. 2596. The purpose of this
fund is to provide an ongoing, stable source of funding for the long-term care and capital projects of
the municipal cemetery. No principal may be expended from this fund. Ten percent of Revenue
from lot sales, burial fees and other donations is designated to this Trust fund.
2012 Budget Changes
None
Page 156
City of Edmonds 2012 Budget
Fund:
Department:
Cemetery Maintenance
Trust
Parks and Recreation
Fund #: 137
Department #: 640
Cost Center #: n/a
Cost Center
Total Fund
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
766,066
784,211
784,211
797,481
13,270
2 %
Revenue
Resale Items/Taxable
3,848
3,000
2,700
3,000
300
11%
Cemetery Grave Sales
12,239
10,300
9,270
10,300
1,030
11%
Investment Interest
2,059
0
1,300
1,300
0
0%
Total Revenues
18,146
13,300
13,270
14,600
1,330
10%
Expenditure
Total Expenditures
0
0
0
0
N/A
N/A
Ending Balance
784,211
797,511
797,481
812,081
14,600
2%
Page 157
City of Edmonds 2012 Budget
wi W
This page is intentionally left blank.
Page 158
City of Edmonds 2012 Budget
Fund:
Various
I
Fund #:
001, 111, 411, 511
Department:
Public Works & Utilities
Department #:
Cost Center
Total Department
Cost Center #:
N/A
Page 159
City of Edmonds 2012 Budget
Fund:
Various
I
Fund #:
001, 111, 411, 511
Department:
Public Works & Utilities
Department #:
Cost Center
Total Department
Cost Center #:
N/A
Mission Statement
Public Works is responsible for operation and maintenance of the City's physical infrastructure, including
the street right-of-ways, drainage system, City owned buildings, water and sewer utilities, fleet
maintenance, and the Wastewater Treatment Plant.
Purpose
The Department of Public Works and Utilities is dedicated to providing the highest quality services to our
customers, citizens, City employees, business owners, and visitors. The Department strives to enhance
reliability and performance of the City's infrastructure, while maintaining a safe, clean, and healthy
environment.
2012 Budget Changes
No major new programs are anticipated for 2012. There will be the addition of a Stormwater Technician
and a Stormwater Utility Worker to the Stormwater program to implement the Stormwater
Comprehensive Management Plan adopted by Edmonds in 2010. This will allow the City to implement
the new requirements in its Phase II NPDES permit for stormwater discharge.
The Stormwater Utility and the Water Utility will implement the third and final portion of the three-year
rate package adopted by Council in 2010. This will increase rates by 8.0% and 7.5% respectively to
support the Capital Improvement Program and replace aging infrastructure.
The Department will be responsible for delivering approximately $13,300,000 in capital projects in 2012.
This includes $1.9 million in transportation improvements with $1.5 million of that coming from grants,
$245,000 in upgrades and replacements at City -owned buildings, $3.4 millon in new water lines and othe
water system upgrades, $2.1 million in improvements to the city's stormwater system, and $4.99 million
in pump station upgrades and other improvements to the City's wastewater collection and treatment
system.
Page 160
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
620, 650, 651
Administration, Facilities,
Cost Center
Engineering
Cost Center #:
Various
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
1,712,266
1,765,494
1,713,226
1,760,290
47,064
3%
Overtime
6,147
22,196
10,200
13,700
3,500
34%
Benefits
551,654
607,430
593,142
632,010
38,868
7%
Uniforms
2,637
3,620
3,240
3,450
210
6%
Supplies
89,508
75,610
75,000
80,100
5,100
7%
Fuel Consumed
0
700
700
700
0
0%
Minor Equipment
16,928
8,748
9,675
10,500
825
9%
Professional Services
10,490
55,100
36,678
5,200
(31,478)
-86%
Communications
21,596
23,000
18,800
21,600
2,800
15%
Travel
749
1,220
2,650
1,120
(1,530)
-58%
Advertising
0
500
0
0
N/A
N/A
Rental/Lease
7,649
7,300
7,300
7,400
100
1%
Public Utility
269,661
302,400
287,400
304,500
17,100
6%
Repair/Maintenance
62,079
84,694
68,420
77,800
9,380
14%
Miscellaneous
11,459
13,700
12,100
12,700
600
5%
Interfund Rental
60,112
65,578
32,578
33,294
716
2%
2,822,934 3,037,290 2,871,109 2,964,364 93,255 3.2%
Page 161
City of Edmonds 2012 Budget
Fund:
General
Mr
Fund #:
001
Department:
Public Works &Utilities
Department #:
650
Cost Center
Administration
Cost Center #:
519.910
Function
Provide overall coordination and control of Public Works and Utilities services and asset management of
the City's streets, drainage, water and sewer utilities, facilities (building) maintenance, fleet maintenance
and the wastewater treatment plant. Provide initial point of contact for citizen concerns or requests for
public works services. Provide direction to the Engineering Division in the planning and delivery of
capital improvement and replacement projects for the City's infrastructure. Partner with the Finance
Department in managing budgets for the Combined Utility (drainage, water and sewer), Equipment
Rental, Street and Building Maintenance Funds. Coordinate with emergency management officials on
disaster response and recovery operations.
Budget Narrative
This division provides the administrative support to the other Public Works division work groups. The
Salary and Benefits budget includes the Public Works Director, an Executive Assistant, and an Inventory
Control Assistant (.5 FTE). A portion of these salaries are reimbursed by the Utility Fund.
2012 Budget Changes
None
Page 162
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
650
Cost Center
Administration
Cost Center #:
519.910
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
275,037
217,647
164,736
208,578
43,842
27%
Overtime
235
200
200
200
0
0%
Benefits
74,720
71,823
50,370
64,638
14,268
28%
Supplies
5,530
5,000
5,000
5,100
100
2%
Professional Services
60
100
7,178
200
(6,978)
-97%
Communications
1,267
1,000
1,000
1,100
100
10%
Travel
268
600
2,300
500
(1,800)
-78%
Rental/Lease
7,465
7,300
7,300
7,400
100
1%
Public Utility
2,212
2,400
2,400
2,500
100
4%
Repair/Maintenance
64
1,000
1,000
1,000
0
0%
Miscellaneous
1,553
2,200
1,000
1,000
0
0%
Interfund Rental
2,673
2,462
662
1,894
1,232
186%
371,086
311,732
243,146
294,110
50,964
21%
Page 163
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
620
Cost Center
Engineering
Cost Center #:
532.200
Function
The Engineering Division provides design and construction management services, including field
inspection, for the City's capital construction program. It determines development standards for and
ensures compliance with these standards during private construction of utilities and roads. The division
plans for long-range capital and infrastructure needs for transportation, storm water management, water,
and sewer. It prepares and executes architectural and engineering consultant contracts and construction
contract bidding documents.
Budget Narrative
Salaries, Overtime and Benefits
Twelve (12) Full Time Equivalents (FTEs) including City Engineer,
Transportation Engineer, Stormwater Engineer, Utility Engineer,
Engineering Program Manager, two Engineering Specialists, four
Engineering Technicians and Administrative Assistant.
Uniforms
Boot allowance per labor contract, rain gear, etc.
Professional Services
Consultant services for special requirements not related to capital projects.
Communications
Mobile phones for field staff and air cards for laptops.
Travel
Travel to meetings, seminars, training, etc.
Repair/Maintenance
Repair/maintenance of blueprint copier, plotter, surveying equipment, traffic
counters, etc.
Miscellaneous
Bank card fees for permit transactions, miscellaneous training, conferences,
survey software maintenance/tech support, professional publications, SCCIT,
APWA and other memberships and dues, etc.
Interfund Rental
Rental (from Public Works motor pool) of four vehicles and 33% of another
staff car.
2012 Budget Changes
The proposed 2012 Budget includes the FIFE cost for the Stormwater Engineering Technician. This
position was approved as part of the 2011 Budget process and it is anticipated that the position will be
filled in the fall of 2011. The position will work on compliance activities related to the NPDES Phase II
stormwater permit in the areas of public education, illicit discharge detection, elimination and
enforcement and inspection and documentation of public and private stormwater facilities. The FIFE cost
was included in the 2010 Storm and Surface Water Comprehensive Plan. The Division will upgrade the
current AutoCAD software to the latest version to ensure that the software is compatible with other city
software packages.
Page164
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
620
Cost Center
Engineering
Cost Center #:
532.200
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
802,658
889,718
877,666
958,860
81,194
9%
Overtime
832
11,965
5,000
5,000
0
0%
Benefits
248,421
293,607
292,683
321,636
28,953
10%
Uniforms
0
620
240
450
210
88%
Minor Equipment
9,427
500
1,675
2,500
825
49%
Professional Services
10,430
5,000
4,500
5,000
500
11%
Communications
5,852
7,000
5,800
6,500
700
12%
Travel
481
620
350
620
270
77%
Advertising
0
500
0
0
N/A
N/A
Repair/Maintenance
535
1,780
1,420
1,800
380
27%
Miscellaneous
8,418
9,400
9,000
9,600
600
7%
Interfund Rental
18,512
9,524
8,324
6,740
(1,584)
-19%
1,105,567
1,230,234
1,206,658
1,318,706
112,048
9%
Page 165
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
651
Cost Center
Facilities Maintenance
Cost Center #:
519.920
Function
Facilities Maintenance maintains and operates all City -owned buildings, which total approximately
225,000 square feet of interior space. Major buildings include City Hall, Maxwell-McGinness Public
Safety Complex, Frances Anderson Center, Library and Plaza Room, Public Works and Utilities
Operational complex, Fire Stations 16, 17, and 20, Senior Center, Meadowdale Clubhouse, Museum,
Wade James Theater, Log Cabin, Boys and Girls Club, and Parks buildings. Maintenance and renovation
activities for these buildings include painting, roofing, carpentry, flooring, plumbing, locksmithing,
electrical, heating/ventilation/cooling, and computer cabling. In addition, custodial care is provided for
approximately 150,000 square feet of areas occupied by City staff, or areas used by City recreation
programs and Sno-Isle Libraries.
Facilities Maintenance also provides the electrical expertise to maintain the City's traffic signals, water
and wastewater pump stations, and downtown street lights. Assistance to other City departments, such as
Parks and Recreation, is another key component of the service provided by this division. Additionally,
this division provides support for the Arts Festival, Independence Day Parade and fireworks, Taste of
Edmonds, and the Downtown Christmas Tree Lighting Ceremony.
Budget Narrative
This division provides essential support for the other City departments and associated programs. The
salary and benefits budget includes the Facilities Manager, an Electro-Mechanical Specialist, three
Building Maintenance Operators, five Maintenance Custodians, and one Custodian.
2012 Budget Changes
The budget request for 2012 is, in total, about $100,000 less than that approved for 2011. The majority of
this is due to two factors. First, there is the elimination of a budget line of $50,000 for consultant
services. This was funded primarily to assist the City with formulating a Comprehensive Energy
Management Plan during 2011. Second, Facilities Maintenance saw the retirement of one of its custodial
staff during 2011. This position is not being filled for the remainder of the current year. For 2012, the
FTE for this position remains intact, but funding for it has been removed from the budget.
Page 166
City of Edmonds 2012 Budget
Fund:
General
Fund #:
001
Department:
Public Works & Utilities
Department #:
651
Cost Center
Facilities Maintenance
Cost Center #:
519.920
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Salaries
634,571
658,129
670,824
592,852
(77,972)
-12%
Overtime
5,079
10,031
5,000
8,500
3,500
70%
Benefits
228,512
242,000
250,089
245,736
(4,353)
-2%
Uniforms
2,637
3,000
3,000
3,000
0
0%
Supplies
83,978
70,610
70,000
75,000
5,000
7%
Fuel Consumed
0
700
700
700
0
0%
Minor Equipment
7,501
8,248
8,000
8,000
0
0%
Professional Services
0
50,000
25,000
0
(25,000)
-100%
Communications
14,476
15,000
12,000
14,000
2,000
17%
Rental/Lease
183
0
0
0
N/A
N/A
Public Utility
267,449
300,000
285,000
302,000
17,000
6%
Repair/Maintenance
61,479
81,914
66,000
75,000
9,000
14%
Miscellaneous
1,488
2,100
2,100
2,100
0
0%
Interfund Rental
38,927
53,592
23,592
24,660
1,068
5%
1,346,281
1,495,324
1,421,305
1,351,548
(69,757)
-5%
Page 167
City of Edmonds 2012 Budget
Fund:
Street
LL
IW
Fund #:
i l l
Department:
Public Works & Utilities
Department #:
653
Cost Center
Street
Cost Center #:
542.000
Function
Streets maintains and improves 133 miles of rights -of -way, including street roadways, shoulders and alley
base surfaces, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian
facilities, roadside vegetation control, snow and ice control, and public street and pedestrian lighting.
Budget Narrative
The Salary and Benefit budget includes .5 FIFE Street/Stormwater Manager, one Street Lead Worker, one
Traffic Control Technician, five Street Maintenance Workers and an allowance for seasonal help. The
Manager also supervises the Stormwater Division.
2012 Budget Changes
The proposed 2012 Street Department budget will show an anticipated 7% increase in electricity provided
by PUD. Power provided by PUD represents 20% of the operational budget for the Street Department.
Additional funding requests are due to federal mandates requiring the city to up -grade pedestrian signals
to a "countdown' configuration as well as increased costs to maintain the street trees in the downtown
business district.
Page 168
City of Edmonds 2012 Budget
Fund:
Street
L--L
1W
Fund #:
111
Department:
Public Works & Utilities
Department #:
653
Cost Center
Street
Cost Center #:
542.000
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
319,008
446,608
446,608
319,981
(126,627)
-28%
Revenue
Street And Curb Permit
3,450
2,500
4,000
3,000
(1,000)
-25%
Motor Vehicle Fuel Tax
726,425
750,000
670,000
700,000
30,000
4%
Transportation Charges
227
595,000
605,500
600,000
(5,500)
-1%
Interfund Services
11,255
10,000
10,000
10,000
0
0%
Investment Interest
405
500
600
650
50
8%
Other Miscellaneous Revenues
35,701
0
3,700
0
(3,700)
-100%
Disposition of Capital Assets
12,572
0
9,300
0
(9,300)
-100%
Interfund Transfer In
770,000
0
0
0
N/A
N/A
Total Revenues
1,560,034
1,358,000
1,303,100
1,313,650
10,550
1%
Expenditure
Salaries
488,581
478,982
467,537
474,924
7,387
2%
Overtime
25,136
22,675
21,400
18,400
(3,000)
-14%
Benefits
183,887
186,803
186,190
191,707
5,517
3%
Uniforms
5,761
7,300
7,000
7,000
0
0%
Supplies
176,446
199,000
201,500
242,500
41,000
20%
Small Equipment
15,229
34,136
24,000
24,000
0
0%
Professional Services
2,663
37,500
37,500
12,500
(25,000)
-67%
Communications
2,766
3,000
3,000
3,000
0
0%
Training
0
1,000
0
1,000
1,000
NA
Rental/Lease
928
1,500
1,566
1,500
(66)
-4%
Insurance
49,223
57,707
62,317
93,719
31,402
50%
Public Utility
247,287
244,200
244,020
261,100
17,080
7%
Repairs & Maintenance
19,021
23,000
23,000
25,500
2,500
11%
Miscellaneous
5,800
5,000
7,080
6,000
(1,080)
-15%
Intergovernmental Services
2,025
6,000
6,000
6,000
0
0%
Interfund Rental
162,485
166,668
92,436
190,944
98,508
107%
Debt Principal
35,929
37,408
37,408
38,954
1,546
4%
Debt Interest
9,267
7,795
7,773
6,200
(1,573)
-20%
Total Expenditures
1,432,434
1,519,674
1,429,727
1,604,948
175,221
12%
Ending Balance
446,608
284,934
319,981
28,683
(291,298)
-91%
Page 169
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
Cost Center
Total Department
Cost Center #:
N/A
Function
As part the combined stormwater, water, and sanitary sewer utility operation, Public Works is responsible
for engineering, operation and maintenance of the infrastructure, including the stormwater collection and
conveyance system, the potable water storage and distribution system, the sanitary sewer collection
system and the Wastewater Treatment Plant.
Budget Narrative
The Public Works and Utilities Department is dedicated to providing the highest quality services for their
customers (utility rate payers), citizens, city employees, business owners, and visitors. The Department
strives to enhance the City's infrastructure, while maintaining a safe, clean, and healthy environment.
2012 Budget Changes
Changes and program details are found in the Total Department discussion and in the attached Capital
Improvement Plan.
Page 170
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
-
Fund #:
411
Department:
Public Works & Utilities
Department #:
Cost Center
Total Department
Cost Center #:
N/A
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
411 Utility Operations
Beginning Balance
6,855,440
4,512,635
4,512,635
3,995,199
(517,436)
-11%
Revenue
Non -Business Licenses and Permits
3,885
3,000
3,320
3,000
(320)
-10%
Grants
50,844
21,000
30,142
21,000
(9,142)
-30%
Intergovernmental Services
1,879,675
2,241,175
1,895,788
1,873,298
(22,490)
-1%
Utility Charges
12,055,196
12,633,682
12,628,682
13,201,022
572,340
5%
Illegal Discharge
870
0
0
0
N/A
N/A
Investment Interest
19,277
10,000
9,000
10,000
1,000
11%
Rental Leases
46,780
49,000
55,600
55,600
0
0%
Other Misc. Revenues
170,436
98,000
149,416
123,000
(26,416)
-18%
Capital Contributions
19,940
15,000
20,592
20,000
(592)
-3%
Fixed Asset Disposition
7,357
0
0
0
N/A
N/A
Total Revenues
14,254,259
15,070,857
14,792,540
15,306,920
514,380
3%
Expenditure
Salaries
2,561,901
2,835,153
2,688,429
2,791,123
102,694
4%
Overtime
97,589
120,746
101,837
102,180
343
0%
Benefits
1,003,473
1,081,342
1,053,502
1,113,707
60,205
6%
Uniforms
20,229
29,900
28,367
28,650
283
1%
Supplies
583,710
642,790
611,274
675,015
63,741
10%
Fuel Consumed
44,156
70,000
80,000
100,000
20,000
25%
Water Purchased for Resale
1,242,227
1,496,000
1,341,430
1,410,000
68,570
5%
Supplies Purchased for Inventory or Resale
92,967
143,000
143,000
143,000
0
0%
Small Equipment
37,265
25,300
25,000
25,500
500
2%
Professional Services
130,376
206,415
191,616
203,808
12,192
6%
Communications
62,977
71,730
71,164
72,200
1,036
1%
Travel
4,334
20,050
17,100
18,600
1,500
9%
Advertising
0
2,760
3,560
3,560
0
0%
Rental/Lease
11,049
29,780
15,031
16,300
1,269
8%
Insurance
391,610
416,576
405,582
288,211
(117,371)
-29%
Utilities
979,973
943,290
994,621
999,853
5,232
1%
Repair
77,879
108,350
106,247
111,930
5,683
5%
Miscellaneous
541,138
518,530
576,234
592,880
16,646
3%
Intergovernmental Services
299,759
562,600
558,900
667,900
109,000
20%
Utility Tax
1,396,633
1,471,682
1,472,623
1,548,996
76,373
5%
Interfund Transfer Out
4,724,169
2,274,597
1,889,974
1,772,053
(117,921)
-6%
Land
0
138,946
138,946
0
(138,946)
-100%
Buildings
0
163,525
163,525
0
(163,525)
-100%
Equipment
16,619
20,000
0
0
N/A
N/A
Amortized Debt Issue Cost
33,479
0
33,504
33,504
0
0%
Interfund Services
1,072,257
1,326,682
1,398,312
818,454
(579,858)
-41%
Interfund Rental
371,898
363,478
363,478
407,150
43,672
12%
Interfund Repair & Maintenance
0
2,500
0
0
N/A
N/A
Debt Principal
599,841
621,312
621,312
1,458,356
837,044
135%
Debt Interest
233,035
215,153
215,408
195,316
(20,092)
-9%
Total Expenditures
16,630,543
15,922,187
15,309,976
15,598,246
288,270
2%
Ending Balance
4,479,156
3,661,305
3,995,199
3,703,873
(291,326)
-7%
Page 171
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
652
Cost Center
Storm
Cost Center #:
542.000
Function
Storm Drainage Utility staff conduct system maintenance, street sweeping, emergency flooding response,
creek maintenance, inspection and monitoring of private stormwater detention systems, and minor capital
improvement projects. The Division's recent focus is to upgrade its services to comply with Federal Clean
Water Act requirements and the Endangered Species Act (ESA) rules for salmon.
Budget Narrative
The Salary and Benefit budget includes .5 FIFE Street/Stormwater Manager, one Lead Stormwater
Worker, six Stormwater Maintenance Workers and an allowance for seasonal help. The Manager also
supervises the Street Division.
The Stormwater Maintenance Division program is driven in large part by increasing federal and state
regulations. In our pursuit of clean runoff into our streams, lakes, and ultimately Puget Sound, we are
employing the latest strategies and best management practices to comply with the Clean Water Act and to
pursue the agenda of the Puget Sound Partnership. One of the most effective ways of reducing debris
runoff is to collect it before it gets into the system. The best way to do that is an aggressive street
sweeping program. We have such a program in place and this budget extends those service levels.
2012 Budget Changes
The proposed 2012 budget reflects addition of a previously approved full time storm water maintenance
worker to help meet the state requirements to inspect all public and private storm water detention and
treatment systems. There is a slight increase in costs associated with our Department of Ecology
stormwater permit as well as maintenance of our asset management software package "Cartegraph".
Page 172
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
652
Cost Center
Storm
Cost Center #:
542.000
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Salaries
449,091
556,103
466,881
477,207
10,326
2%
Overtime
9,433
24,566
6,000
6,000
0
0%
Benefits
184,188
214,041
184,271
195,826
11,555
6%
Uniforms
5,955
7,750
7,500
6,500
(1,000)
-13%
Supplies
33,539
49,500
49,500
58,005
8,505
17%
Small Equipment
13,922
4,000
4,000
4,000
0
0%
Professional Services
6,932
22,115
16,000
18,836
2,836
18%
Communications
1,090
3,230
3,200
3,200
0
0%
Travel
37
4,330
3,300
4,300
1,000
30%
Advertising
0
500
500
500
0
0%
Rental/Lease
5,397
21,500
7,500
7,500
0
0%
Insurance
49,223
58,112
62,722
9,302
(53,420)
-85%
Utilities
8,406
10,000
10,000
10,000
0
0%
Repair
6,433
13,000
10,000
12,860
2,860
29%
Miscellaneous
82,213
81,500
79,435
78,500
(935)
-1%
Intergovernmental Services
34,332
40,000
40,000
40,000
0
0%
Utility Tax
217,670
237,600
235,242
254,061
18,819
8%
Interfund Transfer Out
300,000
600,000
400,000
200,000
(200,000)
-50%
Land
0
138,946
138,946
0
(138,946)
-100%
Buildings
0
163,525
163,525
0
(163,525)
-100%
Equipment
0
20,000
0
0
N/A
N/A
Amortized Debt Issue Cost
376
0
400
400
0
0%
Interfund Services
401,379
464,429
503,000
228,092
(274,908)
-55%
Interfund Rental
159,351
172,068
172,068
167,112
(4,956)
-3%
Debt Principal
137,272
137,074
137,074
378,537
241,463
176%
Debt Interest
125,048
121,171
121,273
117,084
(4,189)
-3%
Total Stormwater
2,231,286
3,165,060
2,822,337
2,277,822
(544,515)
-19%
Page 173
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
654
Cost Center
Water
Cost Center #:
534.800
Function
Under Public Works & Utilities, the Water Division is responsible for the maintenance and operation of
the City's water distribution system for the constant and safe delivery of potable water to over 10,066
accounts. The Water Division operates and maintains all storage and conveyance facilities including over
138 miles of distribution mains, 18 pressure reducing stations, three 1.5 million gallon reservoirs, and one
three -million gallon reservoir and pumping station. Eight permanent employees are responsible for the
above functions.
Budget Narrative
The Salary and Benefit budget includes the Water/Sewer Manager (0.5 FTE), Lead Water Maintenance
Worker, Water Quality Control Technician, Water Meter Reader, Inventory Control Assistant (.5 FIFE),
five Water Maintenance Workers, a Water Conservation and Recycling Coordinator, and an allowance for
seasonal help.
The operation and maintenance budget for the water division is funded from the water rates. Purchase of
water from the Alderwood Water and Wastewater District (AWWD), labor costs, and debt financing for
capital projects are the largest expenditure items in this budget. Wages and supplies are needed to
properly maintain and provide a reliable and safe drinking water system.
2012 Budget Changes
See Departmental summary and attached Capital Improvement Plan
Page 174
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
654
Cost Center
Water
Cost Center #:
534.800
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Salaries
582,229
657,891
702,933
715,880
12,947
2%
Overtime
22,744
24,180
24,180
24,180
0
0%
Benefits
222,956
242,022
259,664
267,990
8,326
3%
Uniforms
2,960
6,800
6,800
6,800
0
0%
Supplies
134,305
135,000
135,000
143,505
8,505
6%
Fuel Consumed
421
0
0
0
N/A
N/A
Water Purchased for Resale
1,242,227
1,496,000
1,341,430
1,410,000
68,570
5%
Supplies Purchased for Inventory/Resale
92,967
140,000
140,000
140,000
0
0%
Small Equipment
7,775
10,000
10,000
10,000
0
0%
Professional Services
39,011
74,300
74,300
77,136
2,836
4%
Communications
25,497
30,000
30,000
30,000
0
0%
Travel
37
4,820
3,400
3,400
0
0%
Advertising
0
560
560
560
0
0%
Rental/Lease
640
1,500
1,500
1,500
0
0%
Insurance
81,729
84,512
86,393
84,030
(2,363)
-3%
Utilities
20,763
28,000
28,000
28,000
0
0%
Repair
3,838
22,300
22,300
24,160
1,860
8%
Miscellaneous
266,138
233,230
296,270
301,630
5,360
2%
Intergovernmental Services
28,854
30,000
30,000
30,000
0
0%
Utility Tax
713,748
764,082
767,381
824,935
57,554
8%
Interfund Transfer Out
900,000
750,000
750,000
200,000
(550,000)
-73%
Equipment
16,619
0
0
0
N/A
N/A
Amortized Debt Issue Cost
16,552
0
16,553
16,553
0
0%
Interfund Services
305,892
388,861
434,700
224,970
(209,730)
-48%
Interfund Rental
110,634
87,454
87,454
104,486
17,032
19%
Debt Principal
147,683
165,309
165,309
669,257
503,948
305%
Debt Interest
58,257
53,713
53,864
48,565
(5,299)
-10%
Total Water
5,044,475
5,430,534
5,467,991
5,387,537
(80,454)
-1%
Page 175
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
655
Cost Center
Sewer
Cost Center #:
535.800
Function
The Sewer Division is responsible for the maintenance and operation of 14 sanitary sewer pump stations,
3,200 sanitary sewer manholes, and over 186 miles of sanitary sewer mains serving 9,800 customers.
Seven permanent employees are responsible for these functions as well as maintenance of 26 grinder
pumps.
Budget Narrative
The Salary and Benefit budget includes one Lead Sewer Worker and six Sewer Maintenance Workers.
The operation and maintenance budget for the sewer division is funded from the sewer rates. Edmonds
pays a proportional share for both operations and capital at the Lynnwood treatment plant and the
Ballinger pump station. The cost of the Lynnwood treatment plant and the Ballenger pump station along
with debt financing for capital projects are the largest individual non -labor expenses. Labor costs,
equipment, and supplies are also required to properly maintain and provide a reliable and odor free sewer
collection system.
2012 Budget Changes
None
Page 176
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
655
Cost Center
Sewer
Cost Center #:
535.800
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Salaries
401,240
424,167
425,950
434,516
8,566
2%
Overtime
13,386
17,000
17,000
17,000
0
0%
Benefits
174,266
182,392
199,269
206,345
7,076
4%
Uniforms
2,689
5,100
5,100
5,100
0
0%
Supplies
38,706
52,500
52,500
61,005
8,505
16%
Fuel Consumed
0
0
0
0
N/A
N/A
Sewer Inventory
0
3,000
3,000
3,000
0
0%
Small Equipment
10,385
6,000
6,000
6,000
0
0%
Professional Services
25,520
51,000
51,000
53,836
2,836
6%
Communications
27,222
30,000
30,000
30,000
0
0%
Travel
0
2,400
2,400
2,400
0
0%
Advertising
0
500
500
500
0
0%
Rental/Lease
1,160
1,800
2,369
1,800
(569)
-24%
Insurance
168,102
186,175
171,380
104,574
(66,806)
-39%
Public Utility
561,314
460,000
533,813
533,813
0
0%
Repair & Maintenance
2,040
15,000
15,000
16,860
1,860
12%
Miscellaneous
119,509
125,000
125,919
130,000
4,081
3%
Intergovernmental Services
161,000
393,900
393,900
393,900
0
0%
Utility Tax
465,215
470,000
470,000
470,000
0
0%
Interfund Transfer Out
3,524,169
924,597
739,974
1,372,053
632,079
85%
Interfund Services
203,668
293,392
280,780
176,571
(104,209)
-37%
Interfund Rental
94,113
97,176
97,176
128,244
31,068
32%
Interfund Repair
0
2,500
0
0
N/A
N/A
Debt Issue Costs
16,551
0
16,551
16,551
0
0%
Debt Principal
211,574
214,492
214,492
302,184
87,692
41 %
Debt Interest
29,597
24,711
24,712
19,017
(5,695)
-23%
Total Sewer
6,251,427
3,982,802
3,878,785
4,485,269
606,484
16%
Page 177
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
656
Cost Center
Treatment
Cost Center #:
538.800
Function
The Wastewater Treatment Plant Division operates and maintains the City's wastewater treatment plant
and manages the City's sewer pretreatment program. The plant is a regional facility treating flows from
the Cities of Edmonds, Mountlake Terrace, and Lynnwood; King County; Olympic View Water and
Sewer District; and Ronald Wastewater District. The Plant also administers City -executed agreements
with other agencies for cost sharing, updates flow records, and establishes the basis for participation in
O&M and capital project expenses. Staff is also responsible for meeting the permit requirements and
regulations of State and federal agencies for plant -generated air emissions, effluent, and solids. The
Division's Operations, Maintenance, Laboratory, and Administrative sections ensure the facility complies
with all applicable standards cost-effectively. The Division's Pretreatment staff works with the public to
protect the sewer infrastructure, the treatment plant, and the water quality of Puget Sound by controlling
discharges into the collection system.
Due to the regional nature of the Treatment Plant, other agencies pay a proportionate share of both
operating and capital expenditures. The City of Edmonds pays approximately 50% of both O&M and
capital expenses.
Budget Narrative
The most notable change will be loss of revenue from King County due to the end of the flow swap
agreement. This will take place on January 1,2012. Also we will be processing solids from the Alderwood
Water and Sewer District's treatment plant through at least July. This should add approx. $175,000 of
revenue for 2012 only.
2012 Budget Changes
Reduced salaries for 2011 year end estimate
Increased chemical costs
Increased fuel costs
Reduced electrical costs due to decreased pumping and energy conservation.
Increased ash disposal
Increased Inter governmental services to reflect the loss of KC revenues
Page 178
City of Edmonds 2012 Budget
Fund:
Combined Utility Operations
Fund #:
411
Department:
Public Works & Utilities
Department #:
656
Cost Center
Treatment
Cost Center #:
538.800
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Salaries
1,129,340
1,196,992
1,092,665
1,163,520
70,855
6%
Overtime
52,026
55,000
54,657
55,000
343
1%
Benefits
422,062
442,887
410,298
443,546
33,248
8%
Uniforms
8,626
10,250
8,967
10,250
1,283
14%
Supplies
377,160
405,790
374,274
412,500
38,226
10%
Fuel Consumed
43,736
70,000
80,000
100,000
20,000
25%
Small Equipment
5,183
5,300
5,000
5,500
500
10%
Professional Services
58,914
59,000
50,316
54,000
3,684
7%
Communications
9,169
8,500
7,964
9,000
1,036
13%
Travel
4,261
8,500
8,000
8,500
500
6%
Advertising
0
1,200
2,000
2,000
0
0%
Rental/Lease
3,852
4,980
3,662
5,500
1,838
50%
Insurance
92,555
87,777
85,087
90,305
5,218
6%
Public Utility
389,491
445,290
422,808
428,040
5,232
1%
Repair & Maintenance
65,569
58,050
58,947
58,050
(897)
-2%
Miscellaneous
73,278
78,800
74,610
82,750
8,140
11%
Intergovernmental Services
75,573
98,700
95,000
204,000
109,000
115%
Interfund Services
161,318
180,000
179,832
188,821
8,989
5%
Interfund Rental
7,800
6,780
6,780
7,308
528
8%
Debt Principal
103,311
104,437
104,437
108,378
3,941
4%
Debt Interest
20,133
15,558
15,559
10,650
(4,909)
-32%
Total Treatment
3,103,355
3,343,791
3,140,863
3,447,618
306,755
10%
Page 179
City of Edmonds 2012 Budget
Fund:
Equipment Rental
r��
Fund #:
511
Department:
Equipment Rental
Department #:
657
Cost Center
Municipal Vehicles and
PW Equipment
Cost Center #:
548.680
Function
The Fleet Maintenance Division is supported by the Equipment Rental Fund. This fund was created and
established by ordinance to be used as a revolving fund for expenditures of salaries, benefits, and
expenses created by the repair, replacement, purchase, and operation of the City's vehicle fleet.
Budget Narrative
The Salary and Benefits budget includes the Fleet Manager, one Senior Vehicle Equipment Mechanic,
and one Vehicle and Equipment Mechanic.
The Division purchases and sells all equipment through the fund, and rents it to various City departments
and other government agencies through contract agreements. The Division repairs and performs the
necessary maintenance on all City -owned vehicles and equipment, and maintains each unit's necessary
records.
2012 Budget Changes
2012 Replacement Schedules:
Street
Unit # 96-STR 1999 Chevrolet 3500 Flatbed
Unit # 10-STM 2001 Dodge 3500 Flatbed
Unit # 55-STM 2001 Elgin Street Sweeper
Water
Unit # 128-WTR 2002 Ford F-250 Utility Box
Upgrade Public Works Base Station and Mobile Radio's
Police
Laptop computers
Page 180
City of Edmonds 2012 Budget
Fund:
Equipment Rental
Fund #:
511
Department:
Equipment Rental
Department #:
657
Cost Center
Municipal Vehicles and
PW Equipment
Cost Center #:
548.680
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance - Summary
4,709,058
4,536,264
4,536,264
4,273,244
(263,020)
-6%
Revenue
Garage Services
4,749
0
900
1,000
100
11%
Interfund Sales and Services
301
10,000
1,000
20,000
19,000
1900%
Investment Income
11,665
0
7,200
7,000
(200)
-3%
Interfund Operating Income
1,339,607
1,220,400
867,970
1,048,456
180,486
21%
Other Miscellaneous Revenue
1,224
0
151
0
(151)
-100%
Contributed Capital
0
0
0
0
N/A
N/A
Disposition of Capital Assets
548,094
0
14,424
0
(14,424)
-100%
Interfund Transfer In
19,221
73,588
50,944
0
(50,944)
-100%
Total Revenues
1,924,859
1,303,988
942,589
1,076,456
133,867
14%
Expenditure
Salaries
200,856
214,227
214,602
218,537
3,935
2%
Overtime
738
2,000
2,000
2,000
0
0%
Benefits
85,832
87,833
97,805
100,670
2,865
3%
Uniforms
1,084
1,000
1,000
1,000
0
0%
Supplies
98,543
76,000
76,000
76,000
0
0%
Fuel Consumed
639
1,000
1,000
1,000
0
0%
Supplies Purchased for Resale
245,260
294,600
292,600
320,510
27,910
10%
Small Equipment
8,760
20,000
10,000
10,000
0
0%
Professional Services
1,004
1,000
1,000
1,000
0
0%
Communication
3,581
3,500
3,500
3,500
0
0%
Travel
40
500
0
500
500
NA
Advertising
145
500
0
500
500
NA
Rental/Lease
3,434
3,500
3,500
3,500
0
0%
Insurance
38,257
23,624
23,150
23,261
111
0%
Public Utilities
11,450
14,000
14,000
14,000
0
0%
Repair and Maintenance
68,939
75,000
75,000
85,000
10,000
13%
Miscellaneous
6,619
7,500
7,500
7,500
0
0%
Intergovernmental Services
2,188
4,000
2,500
2,500
0
0%
Interfund Transfer
1,259,932
0
0
0
N/A
N/A
Machinery and Equipment
53,156
406,878
366,000
420,000
54,000
15%
Interfund Services
301
40,000
1,000
20,000
19,000
1900%
Interfund Rental
6,897
13,452
13,452
10,356
(3,096)
-23%
Total Expenditures
2,097,654
1,290,114
1,205,609
1,321,334
115,725
10%
Ending Balance
4,536,264
4,550,138
4,273,244
4,028,366
(244,878)
-6%
Page 181
City of Edmonds 2012 Budget
Fund:
Equipment Rental
Fund #:
511
Department:
Equipment Rental
Department #:
657
Cost Center
Municipal Vehicles and
PW Equipment
Cost Center #:
548.680
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
515,025
544,384
544,384
446,108
(98,276)
-18%
Operations Program (000)
Revenue
Garage Services
4,749
0
900
1,000
100
11%
Interfund Sales and Services
301
10,000
1,000
20,000
19,000
1900%
Investment Income
1,866
0
1,000
1,000
0
0%
Interfund Operating Income
804,446
725,364
727,858
824,776
96,918
13%
Other Miscellaneous Revenue
1,224
0
151
0
(151)
-100%
Disposition of Capital Assets
1,039
0
9,424
0
(9,424)
-100%
Total Revenues
813,624
735,364
740,333
846,776
106,443
14%
Expenditure
Salaries
200,856
214,227
214,602
218,537
3,935
2%
Overtime
738
2,000
2,000
2,000
0
0%
Benefits
85,832
87,833
97,805
100,670
2,865
3%
Uniforms
1,084
1,000
1,000
1,000
0
0%
Supplies
98,543
76,000
76,000
76,000
0
0%
Fuel Consumed
639
1,000
1,000
1,000
0
0%
Supplies Purchased for Resale
245,260
294,600
292,600
320,510
27,910
10%
Small Equipment
8,760
10,000
10,000
10,000
0
0%
Professional Services
1,004
1,000
1,000
1,000
0
0%
Communication
3,581
3,500
3,500
3,500
0
0%
Travel
40
500
0
500
500
NA
Advertising
145
500
0
500
500
NA
Rental/Lease
3,434
3,500
3,500
3,500
0
0%
Insurance
38,257
23,624
23,150
23,261
111
0%
Public Utilities
11,450
14,000
14,000
14,000
0
0%
Repair and Maintenance
68,939
75,000
75,000
85,000
10,000
13%
Miscellaneous
6,619
7,500
7,500
7,500
0
0%
Intergovernmental Services
2,188
4,000
2,500
2,500
0
0%
Interfund Rental
6,897
13,452
13,452
10,356
(3,096)
-23%
Total Expenditures
784,265
833,236
838,609
881,334
42,725
5%
Ending Balance
544,384
446,512
446,108
411,550
(34,558)
-8%
Page 182
City of Edmonds 2012 Budget
Fund:
Equipment Rental
Fund #:
511
Department:
Equipment Rental
Department #:
657
Cost Center
Municipal Vehicles and
PW Equipment
Cost Center #:
548.680
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
3,671,857
3,991,880
3,991,880
3,827,136
(164,744)
4%
Replacement Program (100)
Revenue
Investment Interest
9,799
0
6,200
6,000
(200)
-3%
B-Fund Rental Charge
535,161
495,036
140,112
223,680
83,568
60%
Disposition of Capital Assets
117,561
0
5,000
0
(5,000)
-100%
Interfund Transfer In
19,221
73,588
50,944
0
(50,944)
-100%
Total Revenue
681,742
568,624
202,256
229,680
27,424
14%
Expenditure
Small Equipment
0
10,000
0
0
N/A
N/A
Interfund Services
301
40,000
1,000
20,000
19,000
1900%
Machinery and Equipment
53,156
406,878
366,000
420,000
54,000
15%
Interfund Transfer
308,262
0
0
0
N/A
N/A
Total Expenditure
361,719
456,878
367,000
440,000
73,000
20%
Ending Balance
3,991,880
4,103,626
3,827,136
3,616,816
(210,320)
-5%
Page 183
City of Edmonds 2012 Budget
Transportation Benefit
Fund:
Fund #:
631
District
Department:
n/a
Department #:
n/a
Cost Center
n/a
Cost Center #:
n/a
Function
On behalf of the Edmonds TBD, the Washington State Department of Licensing is collecting a $20 fee
at the time a registered vehicle renewal notice is renewed within the City of Edmonds. The fee takes
effect on license tabs that expire on or after September 1, 2009. The proceeds are deposited in this
fund and transferred to other funds to support TBD related activities.
Page184
City of Edmonds 2012 Budget
Fund:
Transportation Benefit
District
Fund #:
631
Department:
n/a
Department #:
n/a
Cost Center
n/a
Cost Center #:
n/a
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
0
0
0
0
N/A
N/A
Revenue
Annual Vehicle Fee (TBD)
592,357
600,000
600,000
600,000
0
0%
Total Revenue
592,357
600,000
600,000
600,000
0
0%
Expenditure
Professional Services
6,305
0
0
0
N/A
N/A
Insurance Recoveries
0
5,000
5,000
5,000
0
0%
Intergovernmental Services
586,052
595,000
595,000
595,000
0
0%
Total Expenditures
592,357
600,000
600,000
600,000
0
0%
Ending Balance
0
0
0
0
N/A
N/A
Page 185
City of Edmonds 2012 Budget
Street Construction/
Fund:
Improvement
Fund #:
112
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Function
Fund 112 is used to account for transportation improvement projects funded by a variety of sources,
including federal and state transportation grants, motor vehicle fuel tax, impact fees, real estate excise tax,
and Public Works Trust Fund Loans.
Budget Narrative
Construction is anticipated to begin on the Main Street (5`h Ave — 6`h Ave) Improvement Project in 2012.
The project will replace the existing sidewalks on both sides of Main Street, add pedestrian lighting and
flower baskets, replace street trees, upgrade water and stormwater utilities and provide a mid -block
pedestrian crossing. The project is funded by a federal transportation grant and the 412 Utility Fund.
The engineering designs and acquisition of right of way are scheduled in 2012 on the following projects:
1/ 228t' St. SW Corridor Improvement Project
2. 212`h St. SW / 84th Ave (Five Corners) Roundabout
3. 212`h St. SW / 76t" Ave Intersection Improvements
The design and right of way costs on all three projects are funded by federal transportation grants and
Fund 112.
Page 186
City of Edmonds 2012 Budget
Street Construction/
Fund:
Improvement
Fund #:
112
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance - Summary
(184,393)
148,384
148,384
205,861
57,477
38.7%
Revenue
Grants
509,071
1,009,972
785,548
1,491,067
705,519
89.8%
Motor Vehicle Fuel Tax
159,459
160,000
146,800
140,000
(6,800)
-4.6%
Interlocal Revenue
0
0
0
0
N/A
N/A
Traffic Impact Fees
34,741
20,000
85,000
35,000
(50,000)
-58.8%
Investment Interest
264
0
102
102
0
0.0%
Interfund Transfer In
104,463
581,891
536,891
340,695
(196,196)
-36.5%
Total Revenues
807,997
1,771,863
1,554,341
2,006,864
452,523
29.1%
Expenditure
Professional Services
88,208
637,000
480,448
843,780
363,332
75.6%
Intangible Rights to Land
0
0
0
231,022
231,022
NA
Construction Projects
228,173
823,000
793,709
763,300
(30,409)
-3.8%
Interfund Services
38,987
102,500
103,412
118,786
15,374
14.9%
Interfund Transfer Out
42,087
41,891
41,891
41,694
(197)
-0.5%
Debt Principal
72,201
72,202
72,201
72,202
1
0.0%
Debt Interest
5,562
5,202
5,203
4,841
(362)
-7.0%
Total Expenditures
475,219
1,681,795
1,496,864
2,075,625
578,761
38.7%
Ending Balance 148,385 238,452 205,861 137,100 (68,761) -33.4%
Page 187
City of Edmonds 2012 Budget
Multimodal
Fund:
Transportation
Fund #:
113
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Function
The Multimodal Transportation fund was established as part of the City's 1994 Operating Budget to
simplify and facilitate accounting for the various local, state, and federal grants and for expenditures
that will occur during the planning and development of the multimodal transportation center in
Edmonds. By a Memorandum of Understanding, the City, Washington State Department of
Transportation, and Community Transit are jointly participating in the project. By agreement, the City
is the designated lead coordinating agency during the preliminary engineering, environmental impact
statement (EIS), final design, and permitting phases.
Page 188
City of Edmonds 2012 Budget
Multimodal
Fund:
Transportation
Fund #:
113
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Beginning Balance
51,542 50,227 50,227 51,227 1,000 2%
Grants 1,552 1,000,000 1,000 0 (1,000) -100%
Total Revenue 1,552 1,000,000 1,000 0 (1,000) -100%
Professional Services
Total Expenditure
2,866 1,000,000 0 0 N/A N/A
2,866 1,000,000 0 0 N/A N/A
Ending Balance 50,227 50,227 51,227 51,227 0 0%
Page 189
City of Edmonds 2012 Budget
Fund:
Building Maintenance
Fund #:
116
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Function
The City Council established this Fund in 1984 to provide monies for maintenance and repair projects
that require large amounts of money and to track such monies. It should be noted that Fund 116 is not
primarily for capital improvements; however, some projects could qualify as Capital Improvement
Plan (CIP) expenditure.
Budget Narrative
The maintenance and operation expenses of City -owned buildings depend primarily on the General Fund.
Properly maintained City buildings play an integral role to deliver efficient and effective services to
Edmonds' citizens and assist the various City departments in their missions. Currently, due to the
continued lack of General Fund Revenues, there is insufficient staffing and money for all of the necessary
repairs and capital renovation projects for City buildings.
Proiect List
The primary applications of Fund 116 this year will be at the Frances Anderson Center to address the
need for roof replacements on the three-story section and/or gymnasium, and to improve its accessibility
for all citizens.
Page 190
City of Edmonds 2012 Budget
Fund:
Building Maintenance
Fund #:
116
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
42,035
185,881
185,881
216,257
30,376
16 %
Revenue
Grants
160,478
66,000
49,563
0
(49,563)
-100%
Investment Interest
377
0
260
260
0
0%
Private Donation
4,740
115,000
110,000
0
(110,000)
-100%
Insurance Proceeds
0
5,994
5,994
0
(5,994)
-100%
Interfund Transfer In
184,355
56,600
56,600
56,600
0
0%
Total Revenue
349,950
243,594
222,417
56,860
(165,557)
-74%
Expenditure
Supplies
31,043
13,000
7,500
10,000
2,500
33%
Professional Services
24,904
35,000
31,241
40,000
8,759
28%
Repair and Maintenance
148,788
170,794
153,300
195,000
41,700
27%
Miscellaneous
1,369
12,000
0
0
N/A
N/A
Interfund Transfer Out
0
200
0
0
N/A
N/A
Total Expenditure
206,105
230,994
192,041
245,000
52,959
28%
Ending Balance
185,881
198,481
216,257
28,117
(188,140)
-87%
Page 191
City of Edmonds 2012 Budget
Fund:
REET 2
Fund #:
125.000
Department:
Capital Project Funds
Department #:
Cost Center
Parks Improvements
Cost Center #:
REET 2 — PARKS IMPROVEMENTS
Function
This fund is for improvement, renovation, planning and development of parks and associated sites to
maintain high quality and varied parks and open space in the city. Revenue sources for the Fund
include the first $750,000 of the second one fourth percent (1/4%) excise tax on real estate sales
(REST 2). Proposed parks project details for 2012 are shown in the Capital Improvement Program.
Budget Narrative
In addition to ongoing park improvements, significant developments proposed in this 2012 budget include
the completion of the Dayton Street Plaza construction, 4`" Avenue North Cultural Corridor planning,
interpretive signage, replacement of the play structures at City Park, and feasibility planning for Edmonds
Marsh. The Parks Department continues to budget to fulfill the goals and objectives of the Parks,
Recreation & Open Space Comprehensive Plan.
Page 192
City of Edmonds 2012 Budget
Fund:
REET 2
Fund #:
125.000
Department:
Capital Project Funds
Department #:
Cost Center
Parks Improvements
Cost Center #:
2010
Description Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance 1,570,016
379,212
379,212
337,150
(42,062)
-11.1 %
Revenue
Local Real Estate Tax - 2nd Half
614,743
580,000
650,000
590,000
(60,000)
-9.2%
Investment Interest
1,992
0
830
850
20
2.4%
Other Miscellaneous Revenue
724
40,750
70,000
0
(70,000)
-100.0%
Total Revenues
617,459
620,750
720,830
590,850
(129,980)
-18.0%
Expenditure
Supplies
43,591
30,000
30,000
36,000
6,000
20.0%
Professional Services
271,136
330,000
62,160
540,000
477,840
768.7%
Repair and Maintenance
66,069
65,000
165,000
100,000
(65,000)
-39.4%
Intergovernmental Services
25,000
0
0
0
N/A
N/A
Interfund Services
186,902
38,000
81,232
0
(81,232)
-100.0%
Construction Projects
1,215,564
40,000
18,230
0
(18,230)
-100.0%
Interfund Transfer Out
0
452,000
406,270
199,000
(207,270)
-51.0%
Total Expenditures
1,808,263
955,000
762,892
875,000
112,108
14.7%
Ending Balance 379,212 44,962 337,150 53,000 (284,150) -84.3%
Page 193
City of Edmonds 2012 Budget
Special Capital/ Parks
Fund:
Acquisition
TV
Fund #:
126
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Function
The Special Capital Fund was established as part of the City's 1996 Operating Budget to simplify and
facilitate the accounting for the purchase and renovation of the Edmonds Financial Center Building,
which now houses operations of several City departments, including the Mayor's Office; City
Council; Human Resources; Administrative Services; the Planning, Engineering, and Building
divisions of Development Services; and the Fire Marshall. The Fund revenue from the first one fourth
percent (1/4%) excise tax on real estate sales (REET 1) covers debt service for the City Hall
acquisition, Marina Beach acquisition, the Edmonds Center for the Arts city contribution, the Library
roof construction, and the Anderson Center Seismic retrofit. During 2001, Council dedicated excess
revenue from REET 1 to acquire and improve park and recreation properties and facilities throughout
the City. Acquisitions meet the priorities outlined in the Parks Comprehensive Plan including
waterfront, tidelands, open space, and land.
Page194
City of Edmonds 2012 Budget
Fund:
Department:
Special Capital/ Parks
Acquisition
Capital Project Funds
Fund #: 126
Department #:
TW Cost Center #:
Cost Center
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
442,755
358,601
358,601
308,819
(49,782)
-14%
Revenue
Local Real Estate Tax -First
614,743
580,000
650,000
590,000
(60,000)
-9%
Investment Interest
1,698
0
830
800
(30)
4%
Total Revenues
616,441
580,000
650,830
590,800
(60,030)
-13%
Expenditure
Miscellaneous
0
0
500
0
(500)
-100%
Interfund Transfer Out
70,792
110,230
69,480
68,080
(1,400)
-2%
Debt Principal
461,581
481,677
481,677
502,163
20,486
14%
Debt Interest
168,223
148,425
148,955
127,474
(21,481)
-138%
Total Expenditures
700,596
740,332
700,612
697,717
(2,895)
-226%
Ending Balance
358,601
198,269
308,819
201,902
(106,917)
199%
Page 195
City of Edmonds 2012 Budget
Fund:
Special Projects
nr
Fund #:
129
Department:
Capital Projects Fund
Department #:
Cost Center
Cost Center #:
HIGHWAY 99 INTERNATIONAL DISTRICT ENHANCEMENT
Function
This fund was established to assist with special capital projects. The current project is associated with
streetscape enhancements in the International District located on Highway 99. Revenue is from
grants, contributions and interest. The City has received three federal Highway Enhancements grants
for the project since 2006. Contributions may be considered tax deductible if for "exclusive public
purposes".
Page 196
City of Edmonds 2012 Budget
Fund:
Department:
Special Projects
Capital Projects Fund
Fund #: 129
Department #:
nr Cost Center #:
Cost Center
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
3,052
1,539
1,539
1,543
4
0%
Revenue
Wa St Dot - Sr 99 - Enhancement
15,090
224,260
200,250
313,000
112,750
56%
Investment Interest
4
0
4
4
0
0%
Total Revenue
15,094
224,260
200,254
313,004
112,750
56%
Expenditure
Construction Projects
0
216,110
142,250
280,000
137,750
97%
Professional Services
16,607
8,852
58,000
33,000
(25,000)
-43%
Total Expenditures
16,607
224,962
200,250
313,000
112,750
56%
Ending Balance
1,539
837
1,543
1,547
4
0%
Page 197
City of Edmonds 2012 Budget
Fund:
Parks Construction
Mr
Fund #:
132
Department:
Capital Projects Fund
Department #:
Cost Center
Cost Center #:
Function
The Fund was established as part of the City's 2007 and 2008 Operating Budget to specifically
segregate park improvement projects that would be totally or partially funded by grants and
contributions. Fund 132 is for improvement, renovation, planning and development of park sites to
maintain high quality and varied parks and open space in the city. Revenue sources for the Fund
include the second one fourth percent (1/4%) excise tax on real estate sales (REET 2), state and local
grants, contributions from developers, and carryover from previous years.
Page 198
City of Edmonds 2012 Budget
Fund:
Parks Construction
Mr
Fund #:
132
Department:
Capital Projects Funds
Department #:
Cost Center
Cost Center #:
Description
2010
Actuals
2011
Budget
2011
Estimate
2012
Budget
Change
12-11
Change
12-11
Beginning Balance
24,007
20,314
20,314
20,414
100
0%
Revenue
Grants
0
1,534,500
1,153,000
980,500
(172,500)
-15%
Parks Donations
0
3,000
15,100
0
(15,100)
-100%
Interfund Transfer In
0
688,000
693,000
204,500
(488,500)
-70%
Total Revenue
0
2,225,500
1,861,100
1,185,000
(676,100)
-36%
Expenditure
Supplies
0
3,000
90,000
0
(90,000)
-100%
Professional Services
3,693
53,000
44,000
63,000
19,000
43%
Construction Projects
0
1,953,500
1,682,000
1,114,000
(568,000)
-34%
Interfund Services
0
65,000
45,000
10,000
(35,000)
-78%
Total Expenditure
3,693
2,074,500
1,861,000
1,187,000
(674,000)
-36%
Ending Balance 20,314 171,314 20,414 18,414 (2,000) -10%
Page 199
City of Edmonds 2012 Budget
Combined Utility
Fund:
Construction / Improve
Fund #:
412
Department:
Capital Project Funds
Department #:
Cost Center
Cost Center #:
Function
Fund 412 is used to account for the construction and improvement of buildings and facilities belonging
to the City's Water, Sewer, and Drainage Utilities. The Fund is segmented into three programs; 100
for water projects, 200 for drainage projects and 300 for sewer collection projects. Projects related to
the wastewater treatment plant are accounted for in fund 414.
Budget Narrative
Significant utility projects planned in 2012 include:
Water (412.100)
• Watermain replacement program
• Watermain Street Overlay program
• 76`h Ave waterline replacement (coordinated with City of Lynnwood)
Storm Drainage (412.200)
• Talbot Road Drainage and Habitat Improvements
• NPDES Phase II permit (illicit discharge, public education, O&M)
• Drainage Improvements in the SW Edmonds Basin — Connect Sumps on 105"'/106"' near 228t"
St. SW.
• Public Works Yard Improvements (Vehicle Wash Station and Cover for Materials)
• Lake Ballinger Associated Projects
Sewer (412.300)
• Replace/Repair Lift Stations 2, 5,11,12,14 and 15
• Design and construct sewer repairs on 224t", Alder St. East, Beach Place, Dellwood Drive
• Design sewer repairs on 200'h, 216[h 72"d West, 76`h West, 8`h South, Hemlock, 7ch Ave
• Update the Sewer Comprehensive Plan
• Infiltration & Inflow data collection
Page 200
City of Edmonds 2012 Budget
Combined Utility
Fund:
Construction / Improve
Fund #:
412.100
Department:
Capital Project Funds
Department #:
Cost Center
Water Projects
Cost Center #:
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Utility Construction Fund
Beginning Balance
Water Program (100)
Revenue
Intergovernmental Revenue -Hydrants
Investment Interest
Miscellaneous Revenue
Contributed Capital
Debt Proceeds
Interfund Transfers In
Total Revenues
Expenditure
Professional Services
Construction Projects
Interfund Transfers Out
Interfund Services
Total Expenditures
(133,803) 105,675 105,675 462,590 356,915 338%
0
238,820
238,820
97,900
(140,920)
-59%
40
0
270
0
(270)
-100%
0
0
0
0
N/A
N/A
33,596
25,000
25,000
25,000
0
0%
0
4,868,422
3,530,400
3,200,000
(330,400)
-9%
900,000
750,000
750,000
200,000
(550,000)
-73%
933,636 5,882,242 4,544,490 3,522,900 (1,021,590) -22%
393,023
447,633
520,366
380,129
(140,237)
-27%
238,760
4,671,525
3,316,409
2,501,907
(814,502)
-25%
62,375
409,167
350,800
232,833
(117,967)
-34%
0
0
0
222,720
222,720
NA
694,159
5,528,325
4,187,575
3,337,589
(849,986)
-20%
Ending Balance 105,675 459,592 462,590 647,901 185,311 40%
Page 201
City of Edmonds 2012 Budget
Combined Utility
Fund:
Construction / Improve
f'
Fund #:
412.200
Department:
Capital Project Funds
Department #:
Cost Center
Drainage Projects
Cost Center #:
2010
2011
2011
2012
Change
Change
Description
Actuals
Budget
Estimate
Budget
12-11
12-11
Beginning Balance
(61,180)
(243,997)
(243,997)
116,907
360,904
-148 %
Storm Program (200)
Revenue
Grants
50,000
150,000
124,105
25,000
(99,105)
-80%
Mitigation Fees
0
0
0
0
N/A
N/A
Investment Interest
0
0
0
0
N/A
N/A
Miscellaneous Revenue
0
0
0
0
N/A
N/A
Contributed Capital
10,207
30,000
15,000
12,000
(3,000)
-20%
Debt Proceeds
0
1,100,000
1,100,000
2,100,000
1,000,000
91%
Interfund Transfers In
300,000
600,000
400,000
200,000
(200,000)
-50%
Total Revenues
360,207
1,880,000
1,639,105
2,337,000
697,895
43%
Expenditure
Professional Services
398,142
512,333
185,697
766,552
580,855
313%
Advertising
0
0
0
0
N/A
N/A
Repair and Maintenance
0
0
0
0
N/A
N/A
Miscellaneous
0
0
0
0
N/A
N/A
Intangible Rights to Land
0
0
283,000
3,500
(279,500)
-99%
Construction Projects
144,881
1,095,833
353,704
1,109,000
755,296
214%
Interfund Transfers Out
0
265,167
455,800
170,333
(285,467)
-63%
Interfund Services
0
0
0
87,701
87,701
NA
Total Expenditures
543,024
1,873,333
1,278,201
2,137,086
858,885
67%
Ending Balance
(243,997)
(237,330)
116,907
316,821
199,914
171 %
Page 202
City of Edmonds 2012 Budget
Combined Utility
Fund:
Construction / Improve
Fund #:
412.300
Department:
Capital Project Funds
Department #:
Cost Center
Sewer Projects
Cost Center #:
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
Utility Construction Fund
Beginning Balance 2,047,208 3,773,252 3,773,252 3,411,278 (361,974) -10%
Sewer Program (300)
R Pvanna
Grants
0
0
0
0
N/A
N/A
Mitigation Fees
0
0
0
0
N/A
N/A
Investment Interest
6,043
0
7,000
0
(7,000)
-100%
Miscellaneous Revenue
0
0
0
0
N/A
N/A
Contributed Capital
29,980
20,000
20,000
25,000
5,000
25%
Debt Proceeds
0
0
0
1,100,000
1,100,000
NA
Interfund Transfers In
2,500,000
779,000
720,000
903,500
183,500
25%
Total Revenues
2,536,022
799,000
747,000
2,028,500
1,281,500
172%
Expenditure
Professional Services
660,427
539,334
392,174
628,180
236,006
60%
Advertising
0
0
0
0
N/A
N/A
Repair and Maintenance
0
0
0
0
N/A
N/A
Miscellaneous
0
0
0
0
N/A
N/A
Intangible Rights to Land
0
0
45,000
0
(45,000)
-100%
Construction Projects
149,552
3,285,834
531,000
4,101,479
3,570,479
672%
Interfund Transfers Out
0
146,166
140,800
334
(140,466)
-100%
Interfund Services
0
0
0
260,400
260,400
NA
Total Expenditures
809,978
3,971,334
1,108,974
4,990,393
3,881,419
350%
Ending Balance
3,773,252
600,918
3,411,278
449,385
(2,961,893)
-87%
Page 203
City of Edmonds 2012 Budget
Capital Improvement
Fund:
Fund #:
414
Reserve
mr
Department:
Capital Project Funds
Department #:
Cost Center
Treatment Plant
Cost Center #:
Function
The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater
Treatment, Disposal and Transport Services, and among the City of Edmonds, the City of Mountlake
Terrace, Olympic View Water and Sewer District, and Ronald Wastewater District. The minimum
amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as
percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital
improvements and major repairs not included within the regular maintenance and operation costs. All
King County capital contributions have been placed in this account to meet the arbitrator's requirements
that a portion of the "swap" payment be used for capital projects.
Page 204
City of Edmonds 2012 Budget
ital Improvement
Fund:
Fund #:
414
Reserve
L-:i�
nr
Department:
Capital Project Funds
Department #:
Cost Center
Treatment Plant
Cost Center #:
2010 2011 2011 2012 Change Change
Description Actuals Budget Estimate Budget 12-11 12-11
414 Treatment Plant Construction Fund
Beginning Balance
51,152 206,257 205,784 200,663 (5,121) -2%
Revenue
Intergovernmental Revenues
0
38,000
0
0
N/A
N/A
Investment Interest
338
0
0
0
N/A
N/A
Miscellaneous Revenue
178,450
0
0
0
N/A
N/A
Contributed Capital
1,107,417
522,438
232,535
554,324
321,789
138%
Interfund Transfers In
1,024,169
424,597
239,974
572,053
332,079
138%
Total Revenues
2,310,374
985,035
472,509
1,126,377
653,868
138%
Expenditure
Professional Services
535,032
0
0
0
N/A
N/A
Miscellaneous
2,653
0
0
0
N/A
N/A
Construction Projects
1,340,026
251,000
201,000
854,000
653,000
325%
Debt Principal
168,570
172,164
172,164
173,389
1,225
1 %
Debt Interest
109,463
103,871
104,466
98,987
(5,479)
-5%
Total Expenditures
2,155,742
527,035
477,630
1,126,376
648,746
136%
Ending Balance
205,784
664,257
200,663
200,664
1
0%
Page 205
City of Edmonds 2012 Budget
Fund Capital Improvements Program
No..
2011 Budget 2011 Estimate 2012 Budget
Transportation Projects- Fund 112
112
Nonmotorized Trans- Main Street Pedestrian Lighting
115,000
83,600
890,300
112
Nonmotorized Trans- Caspers/ 9th/Puget Drive Walkway
101,200
112
Nonmotorized Trans.- Sunset Ave Walkway (Bell St-CaspersSt)
16,000
50,000
112
Nonmotorized Trans.- Interurban Trail
112
Nonmotorized Trans.- Olympic View Dr. Ped Improvements
31,600
112
Nonmotorized Trans- 80th Ave W / 180th St SW Walkway
30,000
112
Nonmotorized Trans- Shell Valley -Bike -Walk
486,500
465,000
7,000
112
Nonmotorized Trans- 226th St. SW Walkway
139,000
162,400
5,000
112
Overlay -Citywide
1,200
112
Signal Upgrades- 238th St & 100th Ave
5,500
112
SR99 - 228th St. SW Corridor & Safety Improvements
310,000
160,000
355,000
112
212th SW @ 84th Ave (Five Corners) Roundabout
120,500
323,000
112
212th SW @ 76th Ave Intersection Improvements
2,000
291,000
112
Dayton Street Overlay (SR104-BNSF tracks)
120,000
200,000
112
Traffic Calming Program
50,000
34,000
10,000
112
Transportation Plan Update
20,000
Transportation Total
1,250,500
1,377,500
1,956,800
Buildings Maintenance- Fund 116
116
Anderson Center Roof Replacement
25,000
125,000
116
Anderson Center Accessibility
100,000
116
Anderson Center Energy Project Study (EECBG Grant)
19,650
116
Cemetery Building Gutter Replacement
5,000
5,000
116
Library Fire Alarm System Replacement
25,000
116
Senior Center Misc Repairs & Maint.
10,000
116
Senior Center Roofing (Grant)
115,000
116
Senior Center Siding/Sealing (CTED Grant)
60,000
116
Wade James Theater Gutter Replacement
5,000
5,000
116
Wade James Theater Roof Repair/Replacement
12,000
Building Maintenance Total
95,000
159,650
245,000
Page 206
City of Edmonds 2012 Budget
Fund Capital Improvements Program
No..
Parks Improvement - Fund 125
Park Development Projects
125 Haines Wharf Park & Walkway
125 Anderson Center Field/Court
125 Brackett's Landing
125 City Park
125 Civic Center Complex
125 Edmonds Marsh/Hatchery
125 Fishing Pier/Olympic Beach
Former Woodway HS (development dependent upon
125 successful capital campaign)
125 Maplewood Park
125 Marina Beach Park
125 Mathay Ballinger Park
125 Meadowdale Clubhouse Grounds
125 Hickman Park
125 Pine Ridge Park
125 Pine Street Park
125 Seaview Park
125 Milltown Plaza
125 Waterfront Walkway/Olympic Beach
125 Yost Park/Pool
Citywide Park Improvements
125 Citywide Beautification
125 ADA
125 Misc Paving
125 Citywide Park Improvements/Misc Small Projects
125 Sports Fields Upgrade/Playground Partnership
Trail Development
125 Interurban Trail (08-10 to Fund 132)
125 Interurban Trail (To Fund 132)
125 Misc Unpaved Trail/Bike Path
Planning
Edmonds Marsh Feasibility Study
Park Impact Fee Study
Parks Improvements Total
Parks Acquisition - Fund 126
126 Misc.Openspace/Land
126 Tideland/Beach Acquisition
Parks Acquisition Total
2011 Budget 2011 Estimate 2012 Budget
50,000
210,000
10,000 5,000
5,000 5,000
110,000
120,000 120,000
30,000 30,000
10,000
35,000 35,000
294,000
10,000 10,000
5,000
5,000
210,000
20,000
55,000
75,000
25,000
120,000
36,000
10,000
35,000
50,000
30,000
430,000 659,000 676,000
0 0 0
Page 207
City of Edmonds 2012 Budget
Fund Capital Improvements Program
No..
129
132
132
132
132
132
132
132
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
412
Special Projects- Fund 129
State Route (SR) 99 International District Enhancements
Special Projects Total
Parks Construction - Fund 132
City Park Spray Park
Dayton Street Plaza
Interurban Trail
Senior Center Parking Lot
4th Avenue Cultural Corridor Planning
4th Avenue Interpretive Signage
Old Milltown Courtyard
Parks Construction Total
Combined Utility Construction Improvement - Fund
412-100 Water Projects
Citywide Water Improvements
Replacement Program
2010 Replacement Program
2011 Replacement Program
2012 Replacement Program
2012 Waterline Overlays
2013 Replacement Program
76th Ave Waterline Replacement
Olympic View Drive Waterline Replacement
Five Corners Pump Station Improvements
Automated Meter Evaluation Study
BNSF Crossings
Dayton Street Overlay (SR104-BNSF tracks)
Shell Valley Access Road Water Main
New 596/420 PRV Station
PRV Station 11 Abandonment
PRV Station 12 Abandonment
Alderwood Meter, Seaview & Yost Improvements
Fire Hydrant Improvements
Telemetry System Improvements
Lift Station 2 Water Line
Main Street Waterline Replacement
GFC Study
Total Water Projects
2011 Budget 2011 Estimate 2012 Budget
224,962 200,250 313,000
224,962 200,250 313,000
150,000 250,000
135,500 168,000
1,327,000 1,727,000 206,000
500,000
75,000 25,000
48,000 10,000 38,000
40,000 120,000
1,775,500 1,857,000 1,187,000
1,500,000 1,762,500 238,600
1,981,000 1,617,900 507,800
50,200 1,054,300
524,000
88,000
526,400
61,000
46,200
50,000
39,000
46,800
20,000
75,000
55,000
55,000
125,000
8,000
8,000
140,000
290,100
6,400
96,000
97,900
10,000
58,000
279,000
220,000
103,500
129,000
8,300
3,200
4,372,000
4,172,000
3,337,100
Page 208
City of Edmonds 2012 Budget
Fund
Capital Improvements Program
2011 Budget
2011 Estimate
2012 Budget
412-200 Drainage Projects
412
Citywide Drainage Replacement, Extension
140,000
107,700
143,000
412
Lake Ballinger Basin Study and Associated Projects
100,000
54,000
102,000
412
Perrinville Creek Diversion
412
Public Education, Outreach & Involvement Projects
412
Talbot Road / Perrinville Creek Drainage Improvement
522,000
49,400
598,000
412
Perrinville Creek Culvert Replacement at Talbot Rd.
147,600
412
95th/93rd PI Stormwater Improvements
26,000
412
North Talbot Rd. Drainage Improvement Project
180,000
412
Edmonds Marsh Channel Improvements
412
BNSF Crossings
23,000
107,900
412
Dayton Street Overlay (SR104-BNSF tracks)
20,000
20,000
412
Shell Valley Emergency Access Road Drainage Portion
195,000
195,000
412
Public Works Yard Water Quality
55,000
17,500
125,000
412
Shellbarger Cr/Willow Cr/Edmonds Marsh Feasibility Study
150,000
412
SW Edmonds Basin Study Project 4
106,000
13,600
15,000
412
SW Edmonds -Connected Sumps on 238th St. to Hickman Park
105,000
412
Shellabarger Creek/Willow Creek/Edmonds Marsh
239,000
412
Stormwater Utility for Drainage Portions of Transportation Projects
50,000
50,000
51,000
412
NPDES Phase II Permit Capacity Building
50,000
24,100
24,100
412
Low Impact Development Demonstration Project (Main St)
100,000
120,000
412
Dayton Street Emergency Storm Repair
69,500
412
Dayton Street Cured in -place pipe (CIPP) Repair
72,000
412
Storm Drainage Alternatives Study (Dayton St & SR104)
150,000
412
Dayton Street Storm Improvements (6th Ave to 8th Ave)
150,000
412
Property Acquisition
281,500
412
Interurban Trail Storm Improvements
215,000
Total Drainage System Projects
1,600,000
1,277,200
2,086,700
412-300 Sewer Projects
412
2012 Sewer Main Replacement Program
22,600
1,235,000
412
2013 Sewer Main Replacement Program
148,000
412
224th St Sewer
30,000
412
Alder Street East
35,000
412
Beach Place Sewer
15,000
412
McAleer Way Sewer
71,000
65,000
412
Citywide CIPP Sewer Rehabilitation
106,000
412
Citywide Sewer Improvements
30,000
30,000
412
Dellwood Dr
20,000
412
Infiltration & Inflow Study & Projects
50,000
412
Lift Station 2
899,000
683,700
346,000
412
Lift Station 3, 4, 5, 9, 10, 11, 12,14 & 15
2,418,000
140,600
2,897,400
412
Lift Station 7 & 8
244,000
92,900
412
BNSF Crossings
26,000
412
Dayton Street Overlay (SR104-BNSF tracks)
50,000
75,000
412
Smoke Test in Basin LS-01
25,000
20,000
53,600
412
Sewer Comprehensive Plan Update
174,000
412
GFC Study
8,300
Total Sewer System Projects
3,913,000
1,108,100
4,990,000
Page 209
City of Edmonds 2012 Budget
Fund
Capital Improvements Program
2011 Budget
2011 Estimate
2012 Budget
No..
414 Wastewater Treatment Plant
414
Variable Frequency Drive up -grades (5 Drives)
10,000
90,000
414
A -Basin Up -Grade (walls & diffusers)
45,000
100,000
414
Non -pot Pump Upgrade
15,000
0
414
Fiber Optic Network
50,000
414
Secondary Clarifier Steel Coating
30,000
414
Automatic Transfer Switch Replacement
460,000
50,000
400,000
414
Roof Replacements
100,000
26,000
234,000
Total Treatment Plant Projects
560,000
196,000
854,000
Page 210
City of Edmonds 2012 Budget
Appendix
Salary Range Table
Elected Officials
Minimum
Maximum
Council Member Position
$12,600
$12,600
Judge
74,043
74,043
Mayor
113,210
113,210
Non -Represented
Minimum
Maximum
Assistant Building Official
$66,905
$100,358
Assistant Police Chief
94,402
141,604
Associate Planner
48,574
72,861
Building Official
85,237
127,855
Capital Projects Manager
57,740
86,610
Chief Information Officer
76,071
114,107
City Clerk
85,237
127,855
City Engineer
94,402
141,604
Community Services Director
103,568
155,352
Court Administrator
76,071
114,107
Cultural Services Manager
66,905
100,358
Development Services Director (Acting)
14,983
14,983
Engineering Program Manager 1
57,740
86,610
Executive Assistant Confidential
48,574
72,861
Executive Assistant To The Mayor
57,740
86,610
Facilities Manager
66,905
100,358
Finance Director
103,568
155,352
Fleet Manager
66,905
100,358
Human Resources Analyst
48,574
72,861
Parks And Recreation Director
103,568
155,352
Parks Maintenance Manager
66,905
100,358
Planning Manager
85,237
127,855
Police Chief
103,568
155,352
Public Works Director
103,568
155,352
Recreation Services Manager
66,905
100,358
Recycling Coordinator
48,574
72,861
Senior Utilities Engineer
66,905
100,358
Street/Storm Manager
76,071
114,107
Transportation Engineer
76,071
114,107
Wastewater Treatment Plant Manager
85,237
127,855
Wastewater Treatment Plant Supervisor 76,071
Water/Sewer Manager i 76,071
114,107
114,107
Page 211
City of Edmonds 2012 Budget
Salary Range Table
Police Non -Commissioned
Minimum
Maximum
Animal Control Officer
$46,740
$57,948
Domestic Violence Coordinator
46,740
57,948
Part Time Administrative Assistant
39,144
48,552
Police Services Assistant
41,748
51,756
Property Officer/Evidence Technician
44,052
54,612
Senior Animal Control Officer
49,164
61,008
Police Guild
Minimum
Maximum
Administrative Sergeant
$83,076
$85,188
Corporal
77,652
79,656
Detective Corporal
77,652
79,656
Police Officer 1st Class
62,520
74,088
Police Officer 2nd Class
55,488
57,480
Professional Standards Sergeant
83,076
85,188
Sergeant
83,076
85,188
Teamsters
Minimum
Maximum
Building Maintenance Operator
$51,624
$62,784
Cemetery Sexton
54,204
65,940
Electo-Mechanical Specialist
59,808
72,696
Laboratory Technician
49,152
62,784
Lead Storm Water Worker
59,808
72,696
Lead Water Maintenance Worker
59,808
72,696
Maintenance Custodian
38,532
46,836
Nursery Person
49,152
62,784
Parks Maintenance Lead Worker
59,808
72,696
Parks Maintenance Mechanic
51,624
62,784
Parks Maintenance Worker II
49,152
62,784
Pretreatment
56,868
69,252
Senior Mechanic
54,204
65,940
Sewer Lead Worker
59,808
72,696
Sewer Maintenance Worker I
44,592
54,204
Sewer Maintenance Worker II 49,152
Storm Maintenance Worker 1 42,432
62,784
51,624
Page 212
City of Edmonds 2012 Budget
Salary Range Table
Teamsters (Continued)
Minimum
Maximum
Storm Maintenance Worker II
49,152
62,784
Street Lead Worker
59,808
72,696
Street Maintenance Worker I
42,432
51,624
Street Maintenance Worker H
49,152
62,784
Traffic Control Technician
51,624
62,784
Vehicle & Equipment Mechanic
51,624
62,784
Water Maintenance Worker II
49,152
62,784
Water Meter Reader
40,428
49,152
Water Quality Control Technician
54,204
65,940
Wwtp Lead Maintenance Mechanic
59,808
72,696
Wwtp Lead Person
59,808
72,696
Wwtp Maintenance Mechanic
51,624
62,784
Wwtp Maintenance Worker I
44,592
54,204
Wwtp Mechanic II
54,204
65,940
Wwtp Operator
54,204
65,940
SEW '
Minimum
Maximum
Accountant
$64,728
$80,292
Accounting Assistant
42,900
53,196
Accounting Technician
47,964
59,484
Administrative Assistant
47,964
59,484
Code Enforcement Officer
57,168
70,836
Computer Support Technician
53,892
66,828
Court Clerk
40,296
49,956
Cultural Services Assistant
35,892
44,508
Deputy City Clerk
47,964
59,484
Development Services Technician III
53,892
66,828
Engineering Technician II
53,892
66,828
Engineering Technician III
61,056
75,684
Environmental Education Coordinator
61,056
75,684
Executive Assistant
57,168
70,836
Gis Analyst
64,728
80,292
Gymnastics Instructor
16,002
19,824
Interpretive Specialist
16,002
19,824
Inventory Control Assistant
42,900
53,196
Network Support Technician
61,056
75,684
Parks & Recreation Office Supervisor
50,964
63,240
Page 213
City of Edmonds 2012 Budget
Salary Range Table
SEIU (Continued)
Minimum
Maximum
Permit Coordinator II
47,964
59,484
Plans Examiner
57,168
70,836
Preschool Director
32,004
39,648
Probation Officer
50,964
63,240
Recreation Coordinator
61,056
75,684
Senior Comb Building Inspector
64,728
80,292
Senior Executive Asst To City Council
26,854
26,854
Senior Office Assistant
40,296
49,956
Utility Accounting Technician
47,964
59,484
Page 214