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2018-01-16 City Council - Full Agenda-2037Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 JANUARY 16, 2018, 7:00 PM Edmonds City Council Agenda January 16, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 5. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of January 9, 2018 2. Approval of Council Meeting Minutes of January 9, 2018 3. Approval of claim checks, wire payment and payroll checks. 4. November Monthly Financial Report 5. Authorization for Mayor to sign a Supplemental Agreement with OTAK for the 238th St. SW (Edmonds Way to SR-99) Walkway Project 6. Authorization for Mayor to approve recording of a public alley access easement on the northeast corner of 755 Bell Street 7. Authorization for Mayor to sign an Amendment to the Interlocal Agreement with Lake Ballinger/McAleer Creek Watershed Forum 8. Authorization for Mayor to sign a Supplemental Agreement with Stantec Consulting Services, Inc. 9. City Wellness Ordinance 10. Job Descriptions 6. PRESENTATIONS 1. Water Resource Inventory Area (WRIA) 8 Presentation and Resolution (20 min) 2. Sound Transit Update (20 min) 3. Planning Board End of Year Report to Council (15 min) 4. Marsh Study Professional Service Agreement (10 min) 7. PUBLIC HEARING 1. Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records Requests, and a Resolution adopting fees for Electronic Records (30 min) 8. ACTION ITEMS 1. Woodway Police Services Contract Extension (10 min) 2. Authorization for Mayor to sign the Snohomish County Public Works Assistance Fund Loan Agreement for Dayton Street Pump Station (10 min) Edmonds City Council Agenda January 16, 2018 Page 2 3. Authorize Mayor to increase the amount for Contract Change Order No. 2 for 76th Ave/212th St Intersection Improvement Project (15 min) 9. REPORTS ON COUNCIL COMMITTEES 1. Council Committee Reports and Minutes (10 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I). 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN City Council Agenda Item Meeting Date: 01/16/2018 Approval of Council Special Meeting Minutes of January 9, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 01-09-2018 Draft Council Special Meeting Minutes 5.1 Packet Pg. 3 Edmonds City Council Draft Minutes January 9, 2018 Page 1 + EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES JANUARY 9, 2018 Elected Officials Present Staff Present Kristiana Johnson, Councilmember none Mike Nelson, Council President Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember Dave Earling, Mayor Elected Officials Absent none 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:45 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. 2. CANDIDATE INTERVIEW FOR APPOINTMENT TO A CITY BOARD OR COMMISSION The Council then interviewed Gabe Longoria, a candidate for appointment to the Edmonds Sister City Commission. ADJOURN At 6:57 p.m., the meeting was adjourned. 5.1.a Packet Pg. 4 Attachment: 01-09-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes) City Council Agenda Item Meeting Date: 01/16/2018 Approval of Council Meeting Minutes of January 9, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 01-09-2018 Draft Council Meeting Minutes 5.2 Packet Pg. 5 Edmonds City Council Draft Minutes January 9, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES January 9, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT ALSO PRESENT Noal Leonetti, Student Representative STAFF PRESENT S. Gagner, Police Officer Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Scott James, Finance Director Mary Ann Hardie, HR Director Dave Turley, Assistant Finance Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF THE AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF THE CONSENT AGENDA COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 2, 2018 2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 2, 2018 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. ACKNOWLEDGE THE RECEIPT OF A CLAIM FOR DAMAGES FROM CHARLANN HALE ($200,000.00) 5.2.a Packet Pg. 6 Attachment: 01-09-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 9, 2018 Page 2 5. SISTER CITY COMMISSION CANDIDATE CONFIRMATION 5. ACTION ITEM 1. RESOLUTION RATIFYING COUNCIL PRESIDENT ELECTION AND COUNCIL PRESIDENT'S COMMITTEE APPOINTMENTS Council President Nelson explained following a concern raised by a citizen regarding the process for electing the Council President and Council President Pro Tem at the December 5, 2017 meeting, he contacted the City Attorney. Mr. Taraday explained the City Council adopted Ordinance No. 4090 on December 5, 2017 which allowed the Council to elect the 2018 Council President and Council President Pro Tem at the last meeting of the year. Following adoption of the ordinance, the Council elected the 2018 Council President and Council President Pro Tem. It was later realized the Ordinance No. 4090 did not take effect until December 15, 2017, calling into question the effectiveness of the December 5, 2017 elections of Council President and Council President Pro Tem. The proposed resolution addresses this issue and ratifies the earlier actions taken by the City Council. A ratification can be used when a governing body takes an otherwise proper action that is later deemed invalid for procedural reasons only, allowing the body to remedy the defects via via reenactment. Councilmember Fraley-Monillas asked if the Council needed to re-nominate the individuals. Mr. Taraday acknowledged there was more than one way to ratify the prior action; the Council could literally redo everything that was done on December 5, 2017. The proposed resolution incorporates all the prior actions in one step. Councilmember Fraley-Monillas was satisfied as long as Mr. Mr. Taraday felt the resolution adequately addressed the issue. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE RESOLUTION NO. 1399, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RATIFYING THE CITY COUNCIL’S ACTIONS IN ELECTING THE COUNCIL PRESIDENT AND PRESIDENT PRO TEMPORE AND RATIFYING THE COUNCIL PRESIDENT’S ACTIONS IN APPOINTING THE CITY COUNCIL’S REPRESENTATIVES TO VARIOUS BOARDS AND COMMISSIONS. MOTION CARRIED UNANIMOUSLY. Council President Nelson assigned Councilmembers to Council committees as follows, advising each committee selects its own chair: Parks, Planning & Public Works Committee: Councilmembers Johnson and Tibbott Finance Committee: Councilmembers Buckshnis and Teitzel Public Safety & Personnel Committee: Councilmembers Fraley-Monillas and Mesaros. Council President Nelson also appointed Police Chief Al Compaan as the operational member of Snohomish County 911. 6. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 7:06 p.m. (Parks, Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers and Public Safety & Personnel Committee in the Police Training Room.) 5.2.a Packet Pg. 7 Attachment: 01-09-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 01/16/2018 Approval of claim checks, wire payment and payroll checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #229172 through #229374 dated January 11, 2018 for $2,039,124.39 (re-issued check #229245 $163.93). Approval of wire payment for $301.00. Approval of clothing allowance checks #63118 through #63129 dated January 9, 2018 for Law Enforcement Commissioned Employees in the amount of $4,839.60 per union contract. Staff Recommendation Approval of claim checks, wire payments and payroll checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: wire 01-05-18 claim cks 01-11-18 FrequentlyUsedProjNumbers 01-11-18 clothing allowance 5.3 Packet Pg. 8 01/09/2018 Voucher List City of Edmonds 1 9:48:06AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1052018 1/5/2018 076380 BETTER PROPERTIES METRO Jan 2018 ACCT #00365662 4TH AVE PARKING LOT RENT 4th Avenue Parking Lot Rent - January 001.000.39.542.64.45.00 301.00 Total :301.00 Bank total :301.001 Vouchers for bank code :usbank 301.00Total vouchers :Vouchers in this report1 1Page: 5.3.a Packet Pg. 9 Attachment: wire 01-05-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 1 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229172 1/8/2018 068670 MARSHBANK CONSTRUCTION INC E1CA.PMT 9 E1CA.PMT 9 THRU 11/30/17 E1CA.Pmt 9 thru 11/30/17 112.000.68.595.33.65.00 308,447.16 Total :308,447.16 229173 1/11/2018 075085 1LINGUA LLC 252 2018 ONLINE SUBSCRIPTION INTERPRETER 2018 ONLINE SUBSCRIPTION INTERPRETER 001.000.23.512.50.41.01 600.00 10.3% Sales Tax 001.000.23.512.50.41.01 61.80 Total :661.80 229174 1/11/2018 076432 3 MONKEYS LLC 181-001 DIVERSITY COMMISSION FILM SERIES "THE ST Screening fee for Diversity Commission 001.000.61.557.20.49.00 100.00 Total :100.00 229175 1/11/2018 076427 7500 BUILDING LLC 4-47375 #NCS-871448-WA1 UTILITY REFUND #NCS-871448-WA1 Utility refund due to 411.000.233.000 1,068.99 Total :1,068.99 229176 1/11/2018 076040 911 SUPPLY INC CM-10024 CM-10024 - REFUND FOR RETURNED TRAFFIC V BLAUER 343 ZIP SAFETY VEST RETURNED 001.000.41.521.22.24.00 -54.99 FreightF 001.000.41.521.22.24.00 -11.00 10.0% Sales Tax 001.000.41.521.22.24.00 -6.60 INV#IN-10352 - EDMONDS PD - TRAFFIC VESTIN-10352 BLAUER 343P ZIP TRAFFIC VEST 001.000.41.521.22.24.00 54.99 Freight 001.000.41.521.22.24.00 11.00 10.0% Sales Tax 1Page: 5.3.b Packet Pg. 10 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 2 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229176 1/11/2018 (Continued)076040 911 SUPPLY INC 001.000.41.521.22.24.00 6.60 INV#IN-11152 - EDMONDS PD - TRAFFIC VESTIN-11152 BLAUER 343P ZIP FRONT TRAFFIC VESTS - 001.000.41.521.22.24.00 549.90 HEAT PRESS EDMONDS POLICE 001.000.41.521.22.24.00 120.00 10.0% Sales Tax 001.000.41.521.22.24.00 66.99 INV#IN-11153 - EDMONDS PD - JOHNSENIN-11153 NAME TAG OF OUR OWN JACKET 001.000.41.521.22.24.00 8.00 REMOVE OLD NAME TAG/PUT NEW 001.000.41.521.22.24.00 3.00 10.0% Sales Tax 001.000.41.521.22.24.00 1.10 INV#IN-11154 - EDMONDS PD - GIAMMALVAIN-11154 5.11 RIPSTOP TDU PANTS (ACADEMY) 001.000.41.521.22.24.00 99.98 10.0% Sales Tax 001.000.41.521.22.24.00 10.00 INV#IN-11155 - EDMONDS PD - JAMESIN-11155 BLAUER 8561 UNIFORM PANTS 001.000.41.521.22.24.00 84.99 BLAUER 8567 UNIFORM PANTS 001.000.41.521.22.24.00 89.99 BLAUER 8436 L/S SHIRT (CLASS A) 001.000.41.521.22.24.00 69.99 BLLAUER 8446 S/S UNIFORM SHIRT 001.000.41.521.22.24.00 64.99 NAVY BLUE CLIP ON TIE 001.000.41.521.22.24.00 9.99 METAL NAME TAG - A.M.JAMES 001.000.41.521.22.24.00 11.50 BLAUER 4660 SOFTSHELL FLEECE JACKET 2Page: 5.3.b Packet Pg. 11 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 3 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229176 1/11/2018 (Continued)076040 911 SUPPLY INC 001.000.41.521.22.24.00 119.99 BLAUER 9820 TACSHELL JACKET 001.000.41.521.22.24.00 234.99 NAME TAG FOR S/S SHIRT 001.000.41.521.22.24.00 8.00 NAME TAGS FOR JACKETS 001.000.41.521.22.24.00 16.00 BIANCHI 7950 DUTY BELT 001.000.41.521.22.24.00 64.75 BIANCHI NYLON LINER BELT 001.000.41.521.22.24.00 30.50 SEAM SEAL PATCH-WATERFROOF 001.000.41.521.22.24.00 10.00 10.0% Sales Tax 001.000.41.521.22.24.00 81.57 INV#IN-11156 - EDMONDS PD - GIAMMALVAIN-11156 BLAUER 8561 UNIFORM PANTS 001.000.41.521.22.24.00 84.99 BLAUER 8567 UNIFORM PANTS 001.000.41.521.22.24.00 89.99 BLAUER 8436 L/S SHIRT (CLASS A) 001.000.41.521.22.24.00 69.99 BLAUER 8446 S/S UNIFORM SHIRT 001.000.41.521.22.24.00 64.99 NAVY BLUE CLIP ON TIE 001.000.41.521.22.24.00 9.99 METAL NAMETAG J/P/GIAMMALVA 001.000.41.521.22.24.00 11.50 BLAUER 9820 TACSHELL JACKET 001.000.41.521.22.24.00 234.99 NAME TAG FOR S/S SHIRT 001.000.41.521.22.24.00 8.00 NAME TAGS FOR JACKETS 001.000.41.521.22.24.00 16.00 3Page: 5.3.b Packet Pg. 12 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 4 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229176 1/11/2018 (Continued)076040 911 SUPPLY INC SEAM SEAL PATCH-WATERPROOF 001.000.41.521.22.24.00 10.00 BIANCHI NYLON LINER BELT 001.000.41.521.22.24.00 30.50 BIANCHI DUTY BELT 001.000.41.521.22.24.00 64.75 10.0% Sales Tax 001.000.41.521.22.24.00 81.57 BLAUER 4600 SOFTSHELL FLEECE JACKET 001.000.41.521.22.24.00 119.99 INV#IN-11157 - EDMONDS PD - SHIERIN-11157 BLAUER 8446 S/S UNIFOR SHIRT 001.000.41.521.22.24.00 64.99 NAME TAG FOR SHIRT 001.000.41.521.22.24.00 8.00 BLAUER 8561 UNIFORM PANTS 001.000.41.521.22.24.00 84.99 10.0% Sales Tax 001.000.41.521.22.24.00 15.80 INV#IN-11158 - EDMONDS PD - BOWERIN-11158 BLAUER 8436 L/S SHIRT (CLASS A) 001.000.41.521.22.24.00 69.99 BLAUER 8446 S/S UNIFORM SHIRT 001.000.41.521.22.24.00 64.99 NAME TAG FOR S/S SHIRT 001.000.41.521.22.24.00 8.00 BLAUER 8567 UNIFORM PANTS 001.000.41.521.22.24.00 89.99 BLAUER 8561 UNIFORM PANTS 001.000.41.521.22.24.00 84.99 10.0% Sales Tax 001.000.41.521.22.24.00 31.80 Total :3,177.01 4Page: 5.3.b Packet Pg. 13 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 5 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229177 1/11/2018 070322 A&A LANGUAGE SERVICES INC 15-56122 MONGOLIAN INTERPRETER COURT 12/13/2017 MONGOLIAN INTERPRETER COURT 12/13/2017 001.000.23.512.50.41.01 166.75 SPANISH INTERPRETER PDA 12/07/201715-56786 SPANISH INTERPRETER PDA 12/07/2017 001.000.23.512.50.41.01 182.80 MANDARIN INTERPRETER PDA 12/21/201715-56920 MANDARIN INTERPRETER PDA 12/21/2017 001.000.23.512.50.41.01 174.24 MANDARIN INTERPRETER COURT 12/20/201715-57274 MANDARIN INTERPRETER COURT 12/20/2017 001.000.23.512.50.41.01 168.89 VIETNAMESE INTERPRETER COURT 12/27/201715-57329 VIETNAMESE INTERPRETER COURT 12/27/2017 001.000.23.512.50.41.01 146.96 Total :839.64 229178 1/11/2018 075836 AAKAVS CONSULTING LLC EDMONDS/CITY/4 STREET/STORM/WATER/SEWER - PROFESSIONAL STREET/STORM/WATER/SEWER - PROFESSIONAL 111.000.68.542.31.41.00 2,500.00 STREET/STORM/WATER/SEWER - PROFESSIONAL 422.000.72.531.90.41.00 2,500.00 STREET/STORM/WATER/SEWER - PROFESSIONAL 421.000.74.534.80.41.00 2,500.00 STREET/STORM/WATER/SEWER - PROFESSIONAL 423.000.75.535.80.41.00 2,500.00 Total :10,000.00 229179 1/11/2018 065052 AARD PEST CONTROL 396876 GRANDSTANDS PEST CONTROL CUST 1-43418 GRANDSTANDS PEST CONTROL CUST 1-43418 001.000.64.576.80.41.00 93.76 WWTP: 1/4/18 PEST CONTROL SERVICE397447 1/4/18 PEST CONTROL SERVICE 423.000.76.535.80.41.00 73.00 10.3% Sales Tax 423.000.76.535.80.41.00 7.52 5Page: 5.3.b Packet Pg. 14 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 6 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :174.282291791/11/2018 065052 065052 AARD PEST CONTROL 229180 1/11/2018 072189 ACCESS INFORMATION MANAGEMENT 2413062 STORAGE OF DOCUMENTS 1/1/2018 - 1/31/201 STORAGE OF DOCUMENTS 1/1/2018 - 001.000.25.514.30.41.00 113.51 Total :113.51 229181 1/11/2018 076386 ALLEN, BARBARA J 01042018-1 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.62 Total :12.62 229182 1/11/2018 065568 ALLWATER INC 122817029 FINANCE DEPT WATER Finance dept water 001.000.31.514.23.31.00 17.85 10.3% Sales Tax 001.000.31.514.23.31.00 1.84 WWTP: 12/28/17 DRINKING WATER SERVICE122817030 Water services, rental & environmental 423.000.76.535.80.31.00 5.95 10.3% Sales Tax 423.000.76.535.80.31.00 0.61 Total :26.25 229183 1/11/2018 074488 ALPHA COURIER INC 10198 WWTP: 12/6/17 COURIER SERVICE TO RAINIER 12/6/17 COURIER SERVICE TO RAINIER 423.000.76.535.80.42.00 77.90 Total :77.90 229184 1/11/2018 074306 AMWINS GROUP BENEFITS INC 5117883 JAN 2018 RETIREE PREMIUMS FIREMENS PREMIUMS 617.000.51.517.20.23.10 1,161.12 LEOFF PREMIUMS 009.000.39.517.20.23.10 8,160.69 Total :9,321.81 229185 1/11/2018 069751 ARAMARK UNIFORM SERVICES 1990495748 WWTP: 12/20/17 UNIFORMS, TOWELS & MATS 6Page: 5.3.b Packet Pg. 15 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 7 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229185 1/11/2018 (Continued)069751 ARAMARK UNIFORM SERVICES wwtp uniforms 423.000.76.535.80.24.00 5.10 wwtp mats & towels 423.000.76.535.80.41.00 115.98 10.3% Sales Tax 423.000.76.535.80.24.00 0.53 10.3% Sales Tax 423.000.76.535.80.41.00 11.94 WWTP: 12/27/17 UNIFORMS, TOWELS & MATS1990506154 wwtp uniforms 423.000.76.535.80.24.00 5.10 wwtp mats & towels 423.000.76.535.80.41.00 115.98 10.3% Sales Tax 423.000.76.535.80.24.00 0.53 10.3% Sales Tax 423.000.76.535.80.41.00 11.94 PUBLIC WORKS OMC LOBBY MATS1990510034 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.61 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 6.08 10.3% Sales Tax 001.000.65.518.20.41.00 0.33 10.3% Sales Tax 111.000.68.542.90.41.00 0.66 7Page: 5.3.b Packet Pg. 16 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 8 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229185 1/11/2018 (Continued)069751 ARAMARK UNIFORM SERVICES 10.3% Sales Tax 421.000.74.534.80.41.00 0.66 10.3% Sales Tax 422.000.72.531.90.41.00 0.66 10.3% Sales Tax 423.000.75.535.80.41.00 0.66 10.3% Sales Tax 511.000.77.548.68.41.00 0.34 FLEET DIVISION UNIFORMS & MATS1990510035 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.68 FLEET DIVISION MATS 511.000.77.548.68.41.00 18.40 10.3% Sales Tax 511.000.77.548.68.24.00 1.30 10.3% Sales Tax 511.000.77.548.68.41.00 1.18 WWTP: 1/3/18 MATS,TOWELS,UNIFORMS1990516618 Mats & Towels 423.000.76.535.80.41.00 115.98 Uniforms 423.000.76.535.80.24.00 5.10 10.3% Sales Tax 423.000.76.535.80.41.00 11.95 10.3% Sales Tax 423.000.76.535.80.24.00 0.52 PARKS MAINT UNIFORM SERVICE1990516619 PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 52.27 PUBLIC WORKS OMC LOBBY MATS1990520490 Public Works OMC Lobby Mats 001.000.65.518.20.41.00 1.61 Public Works OMC Lobby Mats 111.000.68.542.90.41.00 6.11 8Page: 5.3.b Packet Pg. 17 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 9 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229185 1/11/2018 (Continued)069751 ARAMARK UNIFORM SERVICES Public Works OMC Lobby Mats 421.000.74.534.80.41.00 6.11 Public Works OMC Lobby Mats 422.000.72.531.90.41.00 6.11 Public Works OMC Lobby Mats 423.000.75.535.80.41.00 6.11 Public Works OMC Lobby Mats 511.000.77.548.68.41.00 6.08 10.3% Sales Tax 001.000.65.518.20.41.00 0.17 10.3% Sales Tax 111.000.68.542.90.41.00 0.63 10.3% Sales Tax 421.000.74.534.80.41.00 0.63 10.3% Sales Tax 422.000.72.531.90.41.00 0.63 10.3% Sales Tax 423.000.75.535.80.41.00 0.63 10.3% Sales Tax 511.000.77.548.68.41.00 0.62 FLEET DIVISION UNIFORMS & MATS1990520491 Fleet Division Uniforms 511.000.77.548.68.24.00 5.68 Fleet Division Mats 511.000.77.548.68.41.00 18.40 10.3% Sales Tax 511.000.77.548.68.24.00 0.59 10.3% Sales Tax 511.000.77.548.68.41.00 1.89 Total :576.92 229186 1/11/2018 001441 ASCAP 100004871670 2018 MUSIC/ LICENSE FEE 2018 MUSIC/ LICENSE FEE 001.000.64.571.22.49.00 348.00 9Page: 5.3.b Packet Pg. 18 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 10 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :348.002291861/11/2018 001441 001441 ASCAP 229187 1/11/2018 001699 ASSOC OF WA CITIES 56664 2018 MEMBERSHIP FEE 2018 AWC Membership Fee 001.000.39.513.10.49.00 29,445.00 Total :29,445.00 229188 1/11/2018 071124 ASSOCIATED PETROLEUM 1182162-IN WWTP: 12/21/17 DIESEL FUEL 12/21/17 ULSD #2 DYED - BULK fuel 423.000.76.535.80.32.00 3,762.39 10.3% Sales Tax 423.000.76.535.80.32.00 387.52 FLEET - REGULAR 8002 GAL1182470-IN Fleet - Regular 8002 Gal 511.000.77.548.68.34.11 14,466.82 WA St Excise Tax Gas, WA Oil Spill 511.000.77.548.68.34.11 4,113.83 Diesel 2700 Gal 511.000.77.548.68.34.10 5,241.78 WA St Excise Tax Gas, WA Oil Spill 511.000.77.548.68.34.10 1,392.04 WA St Svc Fees 511.000.77.548.68.34.10 50.13 10.3% Sales Tax 511.000.77.548.68.34.10 5.16 Total :29,419.67 229189 1/11/2018 070305 AUTOMATIC FUNDS TRANSFER 98163 UB OUTSOURCING AREA #100 PRINTING UB Outsourcing area #100 printing 422.000.72.531.90.49.00 92.32 UB Outsourcing area #100 printing 421.000.74.534.80.49.00 92.32 UB Outsourcing area #100 printing 423.000.75.535.80.49.00 92.33 UB Outsourcing area #100 postage 422.000.72.531.90.49.00 217.69 10Page: 5.3.b Packet Pg. 19 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 11 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229189 1/11/2018 (Continued)070305 AUTOMATIC FUNDS TRANSFER UB Outsourcing area #100 postage 421.000.74.534.80.49.00 217.69 UB Outsourcing area #100 postage 423.000.75.535.80.49.00 217.72 10.1 % Sales Tax 422.000.72.531.90.49.00 9.32 10.1 % Sales Tax 421.000.74.534.80.49.00 9.32 10.1 % Sales Tax 423.000.75.535.80.49.00 9.33 UB OUTSOURCING AREA #400 PRINTING98276 UB Outsourcing area #400 printing 422.000.72.531.90.49.00 127.19 UB Outsourcing area #400 printing 421.000.74.534.80.49.00 127.19 UB Outsourcing area #400 printing 423.000.75.535.80.49.00 127.19 UB Outsourcing area #400 postage 422.000.72.531.90.49.00 300.09 UB Outsourcing area #400 postage 421.000.74.534.80.49.00 300.09 UB Outsourcing area #400 postage 423.000.75.535.80.49.00 300.08 10.1 % Sales Tax 422.000.72.531.90.49.00 12.85 10.1 % Sales Tax 421.000.74.534.80.49.00 12.85 10.1 % Sales Tax 423.000.75.535.80.49.00 12.84 UB OUTSOURCING AREA #200 PRINTING98362 UB Outsourcing area #200 printing 422.000.72.531.90.49.00 91.64 UB Outsourcing area #200 printing 421.000.74.534.80.49.00 91.64 11Page: 5.3.b Packet Pg. 20 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 12 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229189 1/11/2018 (Continued)070305 AUTOMATIC FUNDS TRANSFER UB Outsourcing area #200 printing 423.000.75.535.80.49.00 91.64 UB Outsourcing area #200 Postage 422.000.72.531.90.49.00 215.50 UB Outsourcing area #200 Postage 421.000.74.534.80.49.00 215.50 UB Outsourcing area #200 Postage 423.000.75.535.80.49.00 215.49 10.1 % Sales Tax 422.000.72.531.90.49.00 9.26 10.1 % Sales Tax 421.000.74.534.80.49.00 9.26 10.1 % Sales Tax 423.000.75.535.80.49.00 9.25 OUT SOURCING OF UTILITY BILLS98456 UB Outsourcing area #700 printing 422.000.72.531.90.49.00 23.05 UB Outsourcing area #700 printing 421.000.74.534.80.49.00 23.05 UB Outsourcing area #700 postage 421.000.74.534.80.42.00 101.66 UB Outsourcing area #700 postage 423.000.75.535.80.42.00 101.66 10.1 % Sales Tax 422.000.72.531.90.49.00 2.33 10.1 % Sales Tax 421.000.74.534.80.49.00 2.33 10.1 % Sales Tax 423.000.75.535.80.49.00 2.39 UB Outsourcing area #700 printing 423.000.75.535.80.49.00 23.74 Total :3,507.80 229190 1/11/2018 064706 AWC 57057 2018 ANNUAL DRUG & ALCOHOL MEMBERSHIP 12Page: 5.3.b Packet Pg. 21 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 13 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229190 1/11/2018 (Continued)064706 AWC ANNUAL ASSESMENT FEE + MEMBERSHIP 001.000.64.576.80.41.00 109.45 ANNUAL ASSESMENT FEE + MEMBERSHIP 511.000.77.548.68.41.00 163.55 ANNUAL ASSESMENT FEE + MEMBERSHIP 111.000.68.542.90.41.00 326.50 ANNUAL ASSESMENT FEE + MEMBERSHIP 421.000.74.534.80.41.00 326.50 ANNUAL ASSESMENT FEE + MEMBERSHIP 423.000.75.535.80.41.00 326.50 ANNUAL ASSESMENT FEE + MEMBERSHIP 422.000.72.531.90.41.00 326.50 Total :1,579.00 229191 1/11/2018 001527 AWWA 7001453740 WWTP: 3/1/18-2/28/19 P RANDOLPH MEMBER R 3/1/18-2/28/19 Pamela Randolph 423.000.76.535.80.49.00 221.00 Total :221.00 229192 1/11/2018 069076 BACKGROUND INVESTIGATIONS INC COE1217 BACKGROUND CHECKS - 12/2017 Background checks for December 2017 001.000.22.518.10.41.00 30.00 Total :30.00 229193 1/11/2018 012005 BALL AND GILLESPIE POLYGRAPH 2017-091 INV 2017-091 EDMONDS PD - PRE-EMPLOY POL 12-27-17 PRE-EMPLOY EXAM 001.000.41.521.10.41.00 450.00 12-30-17 PRE-EMPLOY EXAM 001.000.41.521.10.41.00 225.00 Freight 001.000.41.521.10.41.00 8.00 Total :683.00 229194 1/11/2018 066891 BEACON PUBLISHING INC 28113 CEMETERY AD CEMETERY AD 13Page: 5.3.b Packet Pg. 22 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 14 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229194 1/11/2018 (Continued)066891 BEACON PUBLISHING INC 130.000.64.536.20.41.40 176.00 Total :176.00 229195 1/11/2018 069989 BERK CONSULTING INC 10189-12-17 ECON IMPACT ARTS STUDY ECON IMPACT ARTS STUDY 001.000.64.571.21.41.00 11,000.00 Total :11,000.00 229196 1/11/2018 069226 BHC CONSULTANTS LLC 9484 E5JB.SERVICES THRU 12/31/17 E5JB.Services thru 12/31/17 421.000.74.594.34.41.10 376.43 Total :376.43 229197 1/11/2018 076387 BIERMANSKI, LOTHAR 01042018-2 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 10.22 Total :10.22 229198 1/11/2018 076388 BLACKBURN, ELIZABETH ELSIE 01042018-3 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 11.20 Total :11.20 229199 1/11/2018 074307 BLUE STAR GAS 11265 FLEET AUTO PROPANE 456.3 GAL Fleet Auto Propane 456.3 Gal 511.000.77.548.68.34.12 600.78 Total :600.78 229200 1/11/2018 073760 BLUELINE GROUP LLC 14385 E6JC.SERVICES THRU DECEMBER 2017 E6JC.Services thru December 2017 421.000.74.594.34.41.10 13,264.00 E6JB.SERVICES THRU DECEMBER 201714388 E6JB.Services thru December 2017 421.000.74.594.34.41.10 13,493.50 Total :26,757.50 14Page: 5.3.b Packet Pg. 23 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 15 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229201 1/11/2018 076424 BORIS & ELENA BRAGIN 8-08425 #611121727-PMD UTILITY REFUND #611121727-PMD Utility refund due to 411.000.233.000 15.48 Total :15.48 229202 1/11/2018 076341 BRK THRU DIGITAL LLC 1205 HOLIDAY PROMOTION DIGITAL CAMPAIGN WITH Holiday promotion digital campaign in 120.000.31.575.42.41.40 2,500.00 BID/ED! HOLIDAY 2017 DIGITAL CAMPAIGN INBID-1206 BID/Ed! Holiday 2017 digital 140.000.61.558.70.41.40 5,000.00 Total :7,500.00 229203 1/11/2018 066578 BROWN AND CALDWELL 149109 WWTP: 10/27-12/31/17 TASK 1 10/27-12/31/17 TASK 1 423.000.76.535.80.41.00 159.00 Total :159.00 229204 1/11/2018 075874 BULGER SAFE & LOCK 36875 FAC MAINT - LOCK SUPPLIES Fac Maint - Lock Supplies 001.000.66.518.30.31.00 6,807.00 10.1 % Sales Tax 001.000.66.518.30.31.00 687.51 Total :7,494.51 229205 1/11/2018 076240 CADMAN MATERIALS INC 5479219 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 198.50 10.0% Sales Tax 111.000.68.542.31.31.00 19.85 ROADWAY - ASPHALT5480769 Roadway - Asphalt 111.000.68.542.31.31.00 162.80 10.0% Sales Tax 111.000.68.542.31.31.00 16.28 ROADWAY - ASPHALT5481170 15Page: 5.3.b Packet Pg. 24 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 16 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229205 1/11/2018 (Continued)076240 CADMAN MATERIALS INC Roadway - Asphalt 111.000.68.542.31.31.00 337.10 10.0% Sales Tax 111.000.68.542.31.31.00 33.71 ROADWAY ASPHALT548259 Roadway Asphalt 111.000.68.542.31.31.00 361.30 10.0% Sales Tax 111.000.68.542.31.31.00 36.13 Total :1,165.67 229206 1/11/2018 076378 CAMFIL USA INC 30009701 WWTP: AIR FILTERS Air filters 30/30 Odd Size 1" 423.000.76.535.80.31.00 17.92 Freight 423.000.76.535.80.31.00 13.21 10.3% Sales Tax 423.000.76.535.80.31.00 3.21 Total :34.34 229207 1/11/2018 003510 CENTRAL WELDING SUPPLY RN12171006 GYMNASTICS HELIUM GYMNASTICS HELIUM 001.000.64.571.28.45.00 15.25 10.3% Sales Tax 001.000.64.571.28.45.00 1.57 WWTP: CYLINDER RENTAL & HAZMAT CHGRN12171007 CYLINDER RENTAL & HAZMAT CHG 423.000.76.535.80.31.00 101.25 10.3% Sales Tax 423.000.76.535.80.31.00 10.43 WWTP: CARBON MONOXIDE,OXYGEN,NITROGEN+XC27564 nitrogen, oxygen, carbon monoxide + 423.000.76.535.80.31.00 782.18 Freight 423.000.76.535.80.31.00 24.50 16Page: 5.3.b Packet Pg. 25 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 17 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229207 1/11/2018 (Continued)003510 CENTRAL WELDING SUPPLY 10.3% Sales Tax 423.000.76.535.80.31.00 83.09 WWTP: ULTRA AIR W/CERT OF ANALYSIS+HAZMXC27587 ULTRA AIR W/CERT OF ANALYSIS+HAZMAT CHG 423.000.76.535.80.31.00 144.25 Freight 423.000.76.535.80.31.00 24.50 10.3% Sales Tax 423.000.76.535.80.31.00 17.38 Total :1,204.40 229208 1/11/2018 076428 CHRISTOPHER WIKSTROM 4-40192 #0112906-OC-JC UTILITY REFUND #0112906-OC-JC Utility refund due to 411.000.233.000 109.54 Total :109.54 229209 1/11/2018 065682 CHS ENGINEERS LLC 451601-1712 E5HA.SERVICES THRU DECEMBER 2017 E5HA.Services thru December 2017 423.100.76.594.39.41.10 1,218.12 E6GB.SERVICES THRU DECEMBER 2017451701-1712 E6GB.Services thru December 2017 423.200.75.594.35.41.00 4,654.97 Total :5,873.09 229210 1/11/2018 075162 CITIES DIGITAL INC 41810 LASERFICHE SOFTWARE, HARDWARE, MAINT & S SOFTWARE - Laserfiche Avante Full Named 001.000.23.512.50.31.00 13,800.00 ANNUAL MAINTENANCE - Laserfiche Avante 001.000.23.512.50.48.00 2,760.00 PROFESSIONAL SERVICES - Advanced 001.000.23.512.50.41.00 3,300.00 HARDWARE - Canon Color Scanners 001.000.23.512.50.35.00 3,284.88 10.3% Sales Tax 001.000.23.512.50.31.00 1,421.40 17Page: 5.3.b Packet Pg. 26 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 18 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229210 1/11/2018 (Continued)075162 CITIES DIGITAL INC 10.3% Sales Tax 001.000.23.512.50.48.00 284.28 10.3% Sales Tax 001.000.23.512.50.41.00 339.90 10.3% Sales Tax 001.000.23.512.50.35.00 338.34 Total :25,528.80 229211 1/11/2018 069457 CITY OF EDMONDS E5KA.CRA20170218 E5KA.CRA20170218 CRITICAL AREA REVIEW E5KA.CRA20170218 Critical Area Review 421.000.74.594.34.65.41 50.00 Total :50.00 229212 1/11/2018 063902 CITY OF EVERETT I17003295 WATER QUALITY - WATER LAB ANALYSIS Water Quality - Water Lab Analysis 421.000.74.534.80.41.00 310.50 Total :310.50 229213 1/11/2018 076426 COCHRAN & CASSIDY HOLDINGS LLC 3-23625 #17120365 UTILITY REFUND #17120365 Utility refund due to 411.000.233.000 123.44 Total :123.44 229214 1/11/2018 073135 COGENT COMMUNICATIONS INC Jan-18 C/A CITYOFED00001 Jan-18 Fiber Optics Internet Connection 512.000.31.518.87.42.00 406.10 Total :406.10 229215 1/11/2018 076389 CORALLO, IRIS MABEL 01042018-4 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 11.53 Total :11.53 229216 1/11/2018 065683 CORRY'S FINE DRY CLEANING DEC 2017 DRY CLEANING NOV/DEC - EDMONDS PD CLEANING/LAUNDRY NOV/DEC 2017 001.000.41.521.22.24.00 699.57 18Page: 5.3.b Packet Pg. 27 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 19 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :699.572292161/11/2018 065683 065683 CORRY'S FINE DRY CLEANING 229217 1/11/2018 075648 COVICH-WILLIAMS CO INC 0298879-IN UNIT 66 - PARTS Unit 66 - Parts 511.000.77.548.68.31.10 25.95 10.3% Sales Tax 511.000.77.548.68.31.10 2.68 Total :28.63 229218 1/11/2018 076390 CUMMINGS, LARRY W 01042018-5 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 18.72 Total :18.72 229219 1/11/2018 076385 CVENT INC 4100172113 WOTS 2018 CVENT WOTS 2018 CVENT 117.100.64.573.20.41.00 3,088.45 Total :3,088.45 229220 1/11/2018 006200 DAILY JOURNAL OF COMMERCE 3332323 BUSINESS RECRUITMENT ADS DJC DECEMBER 20 Business recruitment ad in DJC December 001.000.61.558.70.41.40 540.00 Total :540.00 229221 1/11/2018 047450 DEPT OF INFORMATION SERVICES 2017120041 CUSTOMER ID# D200-0 SWV#0098113-06 Scan Services for December 512.000.31.518.88.42.00 185.00 VPN site to site - July - Sept~ 512.000.31.518.88.42.00 555.00 Total :740.00 229222 1/11/2018 076431 DEVENPORT, JENNIFER L 03012017 EXPERT SERVICES 6Z0240515 04/28/2017 EXPERT SERVICES 6Z0240515 04/28/2017 001.000.39.512.52.41.00 400.00 Total :400.00 229223 1/11/2018 076421 DEVIN & KARI BURNETT 4-04250 #728894RT UTILITY REFUND 19Page: 5.3.b Packet Pg. 28 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 20 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229223 1/11/2018 (Continued)076421 DEVIN & KARI BURNETT #728894RT Utility refund due to 411.000.233.000 322.09 Total :322.09 229224 1/11/2018 064531 DINES, JEANNIE 18-3818 INV#18-3818 - EDMONDS PD TRANSCRIPTION CASE #17-23062 001.000.41.521.21.41.00 105.40 TRANSCRIPTION CASE #17-24522 001.000.41.521.21.41.00 190.40 Total :295.80 229225 1/11/2018 072145 DISTINCTIVE WINDOWS INC 20994 PLAZA - INSTALL & FURNISH INSULATED Plaza - Install & Furnish Insulated 016.000.66.518.30.48.00 2,164.09 Library - Install & Furnish Insulated 016.000.66.518.30.48.00 8,460.89 PW- Install & Furnish Insulated Glass 016.000.66.518.30.48.00 8,339.57 PS - INSTALL AND FURNISH INSULATED21020 Public Safety PS - Install and Furnish Insulated 016.000.66.518.30.48.00 1,110.06 City Hall - Install and Furnish 016.000.66.518.30.48.00 5,327.94 Total :25,402.55 229226 1/11/2018 076172 DK SYSTEMS 19781 PS - VFD REPLACEMENT PARTS PS - VFD Replacement Parts 016.000.66.518.30.31.00 5,083.68 10.3% Sales Tax 016.000.66.518.30.31.00 523.62 LIBRARY - VFD REPLACEMENT PARTS19853 Library - VFD Replacement Parts 016.000.66.518.30.31.00 1,836.84 10.3% Sales Tax 016.000.66.518.30.31.00 189.19 20Page: 5.3.b Packet Pg. 29 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 21 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :7,633.332292261/11/2018 076172 076172 DK SYSTEMS 229227 1/11/2018 006844 DMCJA 012018 2018 MEMBERSHIP DUES JUDGE LINDA COBURN 2018 MEMBERSHIP DUES JUDGE LINDA COBURN 001.000.23.512.50.49.00 1,000.00 Total :1,000.00 229228 1/11/2018 064640 DMCMA 012018 2018 MEMBERSHIP DUES SHARON WHITTAKER & 2018 MEMBERSHIP DUES SHARON WHITTAKER & 001.000.23.512.50.49.00 300.00 Total :300.00 229229 1/11/2018 075130 DOHERTY, PATRICK 12312017 REIMBURSEMENT TO DIRECTOR EXPENSES FOR D Reimbursement to director for 001.000.61.558.70.43.00 100.70 Total :100.70 229230 1/11/2018 075515 ECOSS EDM-2017-1 E7FG.SPILL KIT OUTREACH PROGRAM 8/1/17-1 E7FG.Spill Kit Outreach Program 422.200.72.594.31.41.00 2,400.00 Total :2,400.00 229231 1/11/2018 007675 EDMONDS AUTO PARTS 1-74267 WWTP: NON-CHLOR CLRN NON-CHLOR CLRN 423.000.76.535.80.31.00 58.08 10.3% Sales Tax 423.000.76.535.80.31.00 5.98 Total :64.06 229232 1/11/2018 007775 EDMONDS CHAMBER OF COMMERCE 2371 TOURISM PROMOTION AWARD 7/1-12/31/17 LTA LTAC Tourism promotion award for 120.000.31.575.42.41.00 1,250.00 Total :1,250.00 229233 1/11/2018 064827 EDMONDS POLICE EXPLORERS 12312017-Holiday Mar TRAFFIC CONTROL FOR 2016 & 2017 HOLIDAY Traffic control by Edmonds Police 001.000.61.558.70.41.00 1,500.00 21Page: 5.3.b Packet Pg. 30 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 22 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,500.002292331/11/2018 064827 064827 EDMONDS POLICE EXPLORERS 229234 1/11/2018 038500 EDMONDS SENIOR CENTER 2018-01-01 01/18 RECREATION SERVICES CONTRACT FEE 01/18 Recreation Services Contract Fee 001.000.39.569.10.41.00 6,250.00 Total :6,250.00 229235 1/11/2018 008688 EDMONDS VETERINARY HOSPITAL 245872 INV#245872 CLIENT ID#308 - EDMONDS PD TRIFEXIS 60.1-120 BROWN #6 (HOBBS) 001.000.41.521.26.31.00 158.60 10.3% Sales Tax 001.000.41.521.26.31.00 16.34 Total :174.94 229236 1/11/2018 076391 ELSHOLZ, JOSEPH PAUL 01042018-6 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 11.09 Total :11.09 229237 1/11/2018 009350 EVERETT DAILY HERALD EDH789376 LEGAL DESCRIP: COMP PLAN DEADLINE Legal Descrip: Comp Plan Deadline 001.000.62.558.60.41.40 20.64 LEGAL DESCRIP: PLN20170055EDH789626 Legal Descrip: PLN20170055 001.000.62.558.60.41.40 89.44 LEGAL DESCRIP: PLN20170057EDH790029 Legal Descrip: PLN20170057 001.000.62.558.60.41.40 61.92 CITY ORDINANCE - PUBLIC RECORDSEDH790829 CITY ORDINANCE - PUBLIC RECORDS 001.000.25.514.30.41.40 36.12 Total :208.12 229238 1/11/2018 066378 FASTENAL COMPANY WAMOU47361 TRAFFIC - SUPPLIES Traffic - Supplies 111.000.68.542.64.31.00 13.38 10.3% Sales Tax 22Page: 5.3.b Packet Pg. 31 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 23 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229238 1/11/2018 (Continued)066378 FASTENAL COMPANY 111.000.68.542.64.31.00 1.38 TRAFFIC - SUPPIESWAMOU47375 Traffic - Suppies 111.000.68.542.64.31.00 13.70 10.3% Sales Tax 111.000.68.542.64.31.00 1.41 Total :29.87 229239 1/11/2018 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT TELEMETRY MASTER SUMMARY ACCOUNT 421.000.74.534.80.42.00 264.64 TELEMETRY MASTER SUMMARY ACCOUNT 423.000.75.535.80.42.00 264.64 LIFT STATION #6 VG SPECIAL ACCESS LINES253-003-6887 LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 42.10 WWTP: 12/25/17-1/24/18 AUTO DIALER-1 VOI253-012-9189 12/25/17-1/24/18 AUTO DIALER-1 VOICE 423.000.76.535.80.42.00 41.53 FIRE STATION #16 ALARM AND FAX LINES425-771-0158 FIRE STATION #16 ALARM AND FAX LINES 001.000.66.518.30.42.00 133.14 WWTP: 12/25/17-1/24/18 AUTO DIALER-1 BUS425-771-5553 12/25/17-1/24/18 AUTO DIALER-1 BUS. 423.000.76.535.80.42.00 118.52 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 133.14 LIFT STATION #2 VG SPECIAL ACCESS LINE509-022-0049 LIFT STATION #2 VG SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.40 Total :1,024.11 229240 1/11/2018 076392 FURNESS, NANCY 01042018-7 2 DAY JURY SERVICE 2 DAY JURY SERVICE 23Page: 5.3.b Packet Pg. 32 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 24 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229240 1/11/2018 (Continued)076392 FURNESS, NANCY 001.000.23.512.50.49.20 28.07 Total :28.07 229241 1/11/2018 071467 GATEWAY PET MEMORIAL WA70014-I-0004 INV#WA70014-I-0004 - EDMONDS PD 1 ANIMAL DISPOSAL @ $12.11 001.000.41.521.70.41.00 12.11 Total :12.11 229242 1/11/2018 076423 GAYLE EVERLY 8-18850 #727396RT UTILITY REFUND #727396RT Utility refund due to 411.000.233.000 16.06 Total :16.06 229243 1/11/2018 073821 GEODESIGN INC 1712-164 E6JB.SERVICES THRU 12/22/17 E6JB.Services thru 12/22/17 421.000.74.594.34.41.10 2,698.54 Total :2,698.54 229244 1/11/2018 069571 GOBLE SAMPSON ASSOCIATES INC BINV0006669 WWTP: PUMP W/PUMPHEAD/CABLES/CONNECTORS PUMP W/PUMPHEAD, CABLES, CONNECTORS 423.000.76.594.35.64.00 9,710.00 Freight 423.000.76.594.35.64.00 88.27 10.3% Sales Tax 423.000.76.594.35.64.00 1,009.23 WWTP: PUMP,PUMPHEAD,CABLES,CONNECTORSBR5438 PUMP, PUMPHEAD, CABLES, CONNECTORS 423.000.76.594.35.64.00 4,855.00 Freight 423.000.76.594.35.64.00 65.00 10.3% Sales Tax 423.000.76.594.35.64.00 506.76 Total :16,234.26 229245 1/11/2018 063137 GOODYEAR AUTO SERVICE CENTER 138807 FLEET TIRE INVENTORY (2 TIRES) 24Page: 5.3.b Packet Pg. 33 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 25 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229245 1/11/2018 (Continued)063137 GOODYEAR AUTO SERVICE CENTER Fleet Tire Inventory (2 Tires) 511.000.77.548.68.34.30 146.68 State Tire Fees 511.000.77.548.68.34.30 2.00 10.4% Sales Tax 511.000.77.548.68.34.30 15.25 Total :163.93 229246 1/11/2018 012199 GRAINGER 9644606940 PM: HEATER GREENHOUSE PM: HEATER GREENHOUSE 001.000.64.576.80.31.00 631.65 10.3% Sales Tax 001.000.64.576.80.31.00 65.06 WWTP: SLEEVE COUPLING INSERTS9647298422 SLEEVE COUPLING INSERTS 423.000.76.535.80.48.00 270.16 10.3% Sales Tax 423.000.76.535.80.48.00 27.82 Total :994.69 229247 1/11/2018 012233 GRAYBAR ELECTRIC CO INC 9301583712 WWTP: PHOENIX MINI CONTACTS PHOENIX MINI CONTACTS 423.000.76.535.80.48.00 1,257.44 10.3% Sales Tax 423.000.76.535.80.48.00 129.52 WWTP: L-COM ANTOMNI 450-470MHZ9301764536 L-COM ANTOMNI 450-470MHZ 423.000.76.535.80.48.00 164.78 Freight 423.000.76.535.80.48.00 155.47 10.3% Sales Tax 423.000.76.535.80.48.00 32.99 Total :1,740.20 229248 1/11/2018 076393 GREBEN, LARISA M 01042018-8 1 DAY JURY SERVICE 01/04/2018 25Page: 5.3.b Packet Pg. 34 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 26 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229248 1/11/2018 (Continued)076393 GREBEN, LARISA M 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 13.27 Total :13.27 229249 1/11/2018 069733 H B JAEGER COMPANY LLC 195237/1 SEWER - PARTS Sewer - Parts 423.000.75.535.80.31.00 663.11 10.3% Sales Tax 423.000.75.535.80.31.00 68.30 Total :731.41 229250 1/11/2018 012560 HACH COMPANY 10766677 WWTP: CHLORINE ANALYZER/PEEK KYNAR SALTB CHLORINE ANALYZER/PEEK KYNAR SALTBRIDGE 423.000.76.594.35.64.00 4,101.55 Freight 423.000.76.594.35.64.00 76.27 10.3% Sales Tax 423.000.76.594.35.64.00 430.32 WWTP: ADD ONS FOR CONTRACT10767076 ADD ONS FOR CONTRACT 423.000.76.535.80.41.00 1,529.93 10.3% Sales Tax 423.000.76.535.80.41.00 157.58 WWTP: BARB FTGS, O-RINGS10771924 BARB FTGS, O-RINGS 423.000.76.535.80.31.00 24.54 10.3% Sales Tax 423.000.76.535.80.31.00 2.53 WWTP: BIOPAK PURIF CARTRIDGE10772483 BIOPAK PURIF CARTRIDGE 423.000.76.535.80.31.00 274.00 10.3% Sales Tax 423.000.76.535.80.31.00 28.22 Total :6,624.94 26Page: 5.3.b Packet Pg. 35 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 27 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229251 1/11/2018 076394 HAMSTRA, CAILEINE ARIANNA 01042018-9 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 25.23 Total :25.23 229252 1/11/2018 076395 HOLMBERG, DANIELLE MACY 01042018-10 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 30.46 Total :30.46 229253 1/11/2018 067862 HOME DEPOT CREDIT SERVICES 1023142 WWTP: FRAMING BLD4PK/SHEETING/ICE MELT B FRAMING BLD4PK/SHEETING/ICE MELT 423.000.76.535.80.48.00 129.78 10.0% Sales Tax 423.000.76.535.80.48.00 12.98 WWTP: PAINT&PAINT THINNER1560640 10.0% Sales Tax 423.000.76.535.80.31.00 1.43 PAINT & PAINT THINNER - picked up at 423.000.76.535.80.31.00 14.30 WWTP: TIMERS7073257 Timer picked up at Shoreline WA store 423.000.76.535.80.35.00 89.82 shopping bag - charge 423.000.76.535.80.31.00 0.05 10.0% Sales Tax 423.000.76.535.80.35.00 8.97 Total :257.33 229254 1/11/2018 061013 HONEY BUCKET 0550522198 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 607.62 YOST PARK HONEY BUCKET0550522199 YOST PARK HONEY BUCKET 001.000.64.576.80.45.00 309.21 HAINES WHARF HONEY BUCKET0550522200 27Page: 5.3.b Packet Pg. 36 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 28 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229254 1/11/2018 (Continued)061013 HONEY BUCKET HAINES WHARF HONEY BUCKET 001.000.64.576.80.45.00 218.78 PINE STREET PARK HONEY BUCKET0550522201 PINE STREET PARK HONEY BUCKET 001.000.64.576.80.45.00 113.85 SIERRA PARK HONEY BUCKET0550522202 SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 113.85 WILLOW CREEK FISH HATCHERY HONEY BUCKET0550522203 WILLOW CREEK FISH HATCHERY HONEY BUCKET 001.000.64.576.80.45.00 113.85 CIVIC FIELD 6TH & BELL HONEY BUCKET0550522204 CIVIC FIELD 6TH & BELL HONEY BUCKET 001.000.64.576.80.45.00 113.85 MARINA BEACH DOG PARK HONEY BUCKET0550522205 MARINA BEACH DOG PARK HONEY BUCKET 001.000.64.576.80.45.00 1,394.23 CIVIC CENTER PLAYFIELD 6TH & EDMONDS0550522206 CIVIC CENTER PLAYFIELD 6TH & EDMONDS 001.000.64.576.80.45.00 113.85 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET0550522207 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET 001.000.64.576.80.45.00 113.85 Total :3,212.94 229255 1/11/2018 075119 HOPE, SHANE HOPE, SHANE DECEMBER 2017 CLAIM FOR EXPENSES- December 2017 Claim for Expenses- 001.000.62.524.10.43.00 22.68 Total :22.68 229256 1/11/2018 075966 HULBERT, CARRIE BID-0011 BID/ED! ADMINISTRATIVE SERVICES FOR HOLI BID/Ed! administrative services 140.000.61.558.70.41.00 2,000.00 BID/ED! ADMINISTRATIVE SERVICES FOR DECEBID-0012 BID/Ed! administrative services for 28Page: 5.3.b Packet Pg. 37 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 29 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229256 1/11/2018 (Continued)075966 HULBERT, CARRIE 140.000.61.558.70.41.00 1,200.00 Total :3,200.00 229257 1/11/2018 060165 HWA GEOSCIENCES INC 27973-R E4MB.SERVICES THRU 12/31/17 E4MB.Services thru 12/31/17 016.000.66.518.30.41.00 8,111.60 Total :8,111.60 229258 1/11/2018 076159 IMS INFRASTRUCTURE MGMT SVCS 11317-5 E7CA.SERVICES THRU 12/15/17 E7CA.Services thru 12/15/17 112.000.68.595.33.41.00 4,192.50 Total :4,192.50 229259 1/11/2018 073548 INDOFF INCORPORATED 2989505 CREDIT FOR WHITE CATALOG ENVELOPES Credit for return of white catalog 001.000.25.514.30.31.00 -31.73 10.3% Sales Tax 001.000.25.514.30.31.00 -3.27 CITY CLERKS OFFICE SUPPLIES 11/30/20173039504 ELECTRIC HEATER & WALL CALENDARS 001.000.25.514.30.31.00 39.45 10.3% Sales Tax 001.000.25.514.30.31.00 4.07 CREDIT FOR HEATER3047510 CREDIT FOR ELECTRIC HEATER 001.000.25.514.30.31.00 -27.65 10.3% Sales Tax 001.000.25.514.30.31.00 -2.85 CHAIR FOR ZACK RICHARDSON3051452 Chair for Zack Richardson 001.000.67.518.21.49.00 539.89 10.3% Sales Tax 001.000.67.518.21.49.00 55.61 Total :573.52 29Page: 5.3.b Packet Pg. 38 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 30 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229260 1/11/2018 061546 INDUSTRIAL CONTROLS SUPPLY 984310 WWTP: FILTERMATS FILTERS FILTERMATS/FILTERS 423.000.76.535.80.48.00 149.40 Freight 423.000.76.535.80.48.00 14.35 10.3% Sales Tax 423.000.76.535.80.48.00 16.87 Total :180.62 229261 1/11/2018 075062 JAMESTOWN NETWORKS 4735 FIBER OPTICS INTERNET CONNECTION Jan-18 Fiber Optics Internet Connection 512.000.31.518.87.42.00 500.00 10.3% Sales Tax 512.000.31.518.87.42.00 51.50 Total :551.50 229262 1/11/2018 075661 JANET MAPLES DESIGN /IZZY GIRL BID-12312017 BID/ED! SOCIAL MEDIA MANAGEMENT DECEMBER BID/Ed! social media management 140.000.61.558.70.41.00 500.00 Total :500.00 229263 1/11/2018 015270 JCI JONES CHEMICALS INC 743820 WWTP: HYPOCHLORITE HYPOCHLORITE SOLUTION & WA HAZARD 423.000.76.535.80.31.53 4,042.62 Total :4,042.62 229264 1/11/2018 076430 JITENDRA & REENA NARAYAN 4-17550 #C1700952SB UTILITY REFUND #C1700952SB Utility refund due to 411.000.233.000 391.46 Total :391.46 229265 1/11/2018 076396 JOHNSON, JILL 01042018-11 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 18.72 Total :18.72 229266 1/11/2018 072774 JWC ENVIRONMENTAL 90038 WWTP: GRINDER/CUTTER/GASKET 30Page: 5.3.b Packet Pg. 39 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 31 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229266 1/11/2018 (Continued)072774 JWC ENVIRONMENTAL grinder/cutter/gasket 423.000.76.594.35.64.00 31,868.00 10.3% Sales Tax 423.000.76.594.35.64.00 3,282.41 Total :35,150.41 229267 1/11/2018 076397 KAHUGU, MARTHA HETA 01042018-12 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 14.25 Total :14.25 229268 1/11/2018 076398 KASINADHUNI, RAVINDRA 01042018-13 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.83 Total :12.83 229269 1/11/2018 072650 KCDA PURCHASING COOPERATIVE 300241627 INV#300241627 ACCT#100828 - EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.41.521.10.31.00 229.60 10.3% Sales Tax 001.000.41.521.10.31.00 23.65 HANDLING FEE 001.000.41.521.10.31.00 67.00 Total :320.25 229270 1/11/2018 075144 KINGSCOTE CHEMICALS INC 221185 WWTP: YELLOW/GREEN DYES YELLOW/GREEN DYES 423.000.76.535.80.31.00 170.58 Freight 423.000.76.535.80.31.00 36.24 Total :206.82 229271 1/11/2018 076399 KISSINGER, DANIEL JAMES 01042018-14 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.40 31Page: 5.3.b Packet Pg. 40 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 32 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :12.402292711/11/2018 076399 076399 KISSINGER, DANIEL JAMES 229272 1/11/2018 075848 KUOW PUGET SOUND PUBLIC RADIO in-1171231730 BUSINESS RECRUITMENT RADIO ONLINE AD 9/2 Business recruitment online radio ad 001.000.61.558.70.41.40 45.45 BUSINESS RECRUITMENT AD KUOW 11/28/17-12IN-1171231732 Business recruitment ad on KUOW radio 001.000.61.558.70.41.40 2,133.50 Total :2,178.95 229273 1/11/2018 075016 LEMAY MOBILE SHREDDING 4549131 INVOICE #4549131 ACCT#2185-952778-727 INVOICE #4549131 SHREDDING SERVICES 001.000.25.514.30.41.00 9.66 INVOICE #4549131 SHREDDING SERVICES 001.000.31.514.23.41.00 9.66 Total :19.32 229274 1/11/2018 076400 LEVEY, JODIE H 01042018-15 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 15.01 Total :15.01 229275 1/11/2018 076401 LILLY, ALISON L 01042018-16 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.51 Total :12.51 229276 1/11/2018 067631 LODESTAR COMPANY INC 147131 WWTP: MAINTENANCE CONTRACT #1254 (2X/YR MAINTENANCE CONTRACT #1254 (2X/YR 423.000.76.535.80.48.00 559.00 10.3% Sales Tax 423.000.76.535.80.48.00 57.58 Total :616.58 229277 1/11/2018 076402 LUCE, JAY DOUGLAS 01042018-17 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 28.72 32Page: 5.3.b Packet Pg. 41 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 33 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :28.722292771/11/2018 076402 076402 LUCE, JAY DOUGLAS 229278 1/11/2018 076429 LYNDA & GLENN MCMAHON 8-50231 #611173740-KK UTILITY REFUND #611173740-KK Utility refund due to 411.000.233.000 116.11 Total :116.11 229279 1/11/2018 076403 LYSENKO, OKSANA K 01042018-18 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 18.50 Total :18.50 229280 1/11/2018 064913 MAGILL, SAMUEL 01042018-19 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 20.46 Total :20.46 229281 1/11/2018 020039 MCMASTER-CARR SUPPLY CO 52445763 WWTP: COMPRESSED AIR FILTER COMPRESSED AIR FILTER 423.000.76.535.80.48.00 216.45 Freight 423.000.76.535.80.48.00 9.12 WWTP: V-BELTS,VALVES,PIPE NIPPLES/FITTIN53007051 V-BELTS,VALVES,PIPE NIPPLES/FITTINGS 423.000.76.535.80.31.00 623.15 Freight 423.000.76.535.80.31.00 16.42 WWTP: FITTINGS/TUBING53298214 FITTINGS/TUBING 423.000.76.535.80.48.00 355.00 Freight 423.000.76.535.80.48.00 27.99 WWTP: FLANGE, ADAPTER53425116 FLANGE, ADAPTER 423.000.76.535.80.48.00 112.70 Freight 33Page: 5.3.b Packet Pg. 42 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 34 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229281 1/11/2018 (Continued)020039 MCMASTER-CARR SUPPLY CO 423.000.76.535.80.48.00 8.61 Total :1,369.44 229282 1/11/2018 075913 MCMILLEN JACOBS ASSOCIATES 56090012 E4MB.SERVICES THRU 12/29/17 E4MB.Services thru 12/29/17 016.000.66.518.30.41.00 235.00 Total :235.00 229283 1/11/2018 020120 MEB MANUFACTURING CO 36552 WWTP: WELD/TURN/RETHREAD SHAFT WELD/TURN/RETHREAD SHAFT - picked up at 423.000.76.535.80.48.00 142.50 9.7% Sales Tax 423.000.76.535.80.48.00 13.82 Total :156.32 229284 1/11/2018 069053 MICRO COM SYSTEMS LTD 17050 LARGE FORMAT SCANNING FOR BLD. DIV Large Format Scanning for Bld. Div 001.000.62.524.10.41.00 18,478.98 Total :18,478.98 229285 1/11/2018 020900 MILLERS EQUIP & RENT ALL INC 273140 WWTP: 12/13/17 PROPANE Propane 423.000.76.535.80.31.00 26.91 10.3% Sales Tax 423.000.76.535.80.31.00 2.77 Total :29.68 229286 1/11/2018 076404 MURPHY, MICHAEL GERARD 01042018-20 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 26.32 Total :26.32 229287 1/11/2018 072746 MURRAYSMITH 15-1715-26 E5KA.SERVICES THRU 12/31/17 E5KA.Services thru 12/31/17 421.000.74.594.34.41.10 25,922.89 E6GC.SERVICES THRU 11/30/1717-1989-7 34Page: 5.3.b Packet Pg. 43 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 35 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229287 1/11/2018 (Continued)072746 MURRAYSMITH E6GC.Services thru 11/30/17 423.200.75.594.35.41.00 27,428.73 E6GC.SERVICES THRU 12/31/1717-1989-8 E6GC.Services thru 12/31/17 423.200.75.594.35.41.00 17,196.50 E6JC.SERVICES THRU 12/31/1717-2092-2 E6JC.Services thru 12/31/17 421.000.74.594.34.41.10 3,131.50 Total :73,679.62 229288 1/11/2018 076422 NANCY & CRAIG GILL 3-45450 #611172347-JB UTILITY REFUND #611172347-JB Utility refund due to 411.000.233.000 148.34 Total :148.34 229289 1/11/2018 064570 NATIONAL SAFETY INC 0489289-IN SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 392.00 10.3% Sales Tax 423.000.75.535.80.31.00 40.38 STORM - GLOVES0490837-IN Storm - Gloves 422.000.72.531.90.24.00 203.00 10.3% Sales Tax 422.000.72.531.90.24.00 20.91 SEWER - SUPPLIES0491514-IN Sewer - Supplies 423.000.75.535.80.31.00 150.60 10.3% Sales Tax 423.000.75.535.80.31.00 15.51 Total :822.40 229290 1/11/2018 075539 NATURE INSIGHT CONSULTING 21 WILLOW CREEK DAYLIGHTING PROJ MGMT Tasks 1 - 4: Parks Project Mgmt and 125.000.64.575.50.41.00 625.00 35Page: 5.3.b Packet Pg. 44 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 36 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :625.002292901/11/2018 075539 075539 NATURE INSIGHT CONSULTING 229291 1/11/2018 063034 NCL 399697 WWTP: BOD STD, NITR. INHIB, BOD SEED FOR BOD STD, NITR. INHIB, BOD SEED FOR LAB 423.000.76.535.80.31.00 237.10 Freight 423.000.76.535.80.31.00 22.53 Total :259.63 229292 1/11/2018 075838 NELSON ELECTRIC INC 33593 ELECTRICAL REPAIR NW CORNER OF BALLFIELD ELECTRICAL REPAIR NW CORNER OF BALLFIELD 001.000.64.576.80.41.00 1,064.83 10.3% Sales Tax 001.000.64.576.80.41.00 109.68 Total :1,174.51 229293 1/11/2018 075770 NEOFUNDS BY NEOPOST 12251158 7900044080303286 POSTAGE 12/11/2017 POSTAGE ADDED TO THE MAIL MACHINE 001.000.25.514.30.42.00 4,000.00 Total :4,000.00 229294 1/11/2018 076405 NEWELL, DANIEL 01042018-21 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 28.07 Total :28.07 229295 1/11/2018 024960 NORTH COAST ELECTRIC COMPANY S831863.001 WWTP: CONDUITS FOR SCREW PRESS CONDUITS FOR SCREW PRESS 423.000.76.535.80.48.00 1,215.19 Freight 423.000.76.535.80.48.00 80.00 10.3% Sales Tax 423.000.76.535.80.48.00 133.40 WWTP: CONTACTS & DISCONNECTS8318631.002 CONTACTS & DISCONNECT 423.000.76.535.80.48.00 4,071.24 36Page: 5.3.b Packet Pg. 45 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 37 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229295 1/11/2018 (Continued)024960 NORTH COAST ELECTRIC COMPANY Freight 423.000.76.535.80.48.00 164.25 10.3% Sales Tax 423.000.76.535.80.48.00 436.26 WWTP: OCAL T37-G PVCS8318631.004 OCAL T37-G PVC 423.000.76.535.80.48.00 73.87 Freight 423.000.76.535.80.48.00 14.37 10.3% Sales Tax 423.000.76.535.80.48.00 9.09 WWTP: OCAL COND BODY/HUB/RELAYS8318631.005 Freight 423.000.76.535.80.48.00 27.83 10.3% Sales Tax 423.000.76.535.80.48.00 53.57 OCAL COND BODY/HUB/RELAY 423.000.76.535.80.48.00 492.28 WWTP: CONTROL LOGIX POWER SUPPLY/RELAY&IS8327591.001 CONTROL LOGIX POWER SUPPLY/RELAY&INPUT 423.000.76.594.35.64.00 5,811.41 10.3% Sales Tax 423.000.76.594.35.64.00 598.58 WWTP: CONTROLLOGIX CONTROLLER+ETHERNET/IS8327591.002 CONTROLLOGIX CONTROLLER+ETHERNET/IP 423.000.76.594.35.64.00 13,552.50 Freight 423.000.76.594.35.64.00 90.88 10.3% Sales Tax 423.000.76.594.35.64.00 1,405.27 Total :28,229.99 229296 1/11/2018 064006 NORTH WEST INSTRUMENT SERVICES 13517 WWTP: LAB EQUIPMENT CALIBRATION/MAINTEN 10.3% Sales Tax 423.000.76.535.80.41.00 23.69 37Page: 5.3.b Packet Pg. 46 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 38 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229296 1/11/2018 (Continued)064006 NORTH WEST INSTRUMENT SERVICES LAB EQUIPMENT CALIBRATION/MAINTENANCE: 423.000.76.535.80.41.00 230.00 Total :253.69 229297 1/11/2018 066391 NORTHSTAR CHEMICAL INC 116519 WWTP: SOD. BISULFITE SOD. BISULFITE 423.000.76.535.80.31.54 1,887.60 10.3% Sales Tax 423.000.76.535.80.31.54 194.42 Total :2,082.02 229298 1/11/2018 070319 NORTHWEST ASSESSMENT SVCS 2045 INV 2045 EDMONDS PD - PRE-EMPLOY EXAM - PRE-EMPLOY EXAM - LEWIS 001.000.41.521.10.41.00 400.00 Total :400.00 229299 1/11/2018 065720 OFFICE DEPOT 991632953001 P&R ACCOUNT 90520437 P&R ADMIN: HOOKS 001.000.64.571.21.31.00 27.98 10.3% Sales Tax 001.000.64.571.21.31.00 2.88 P&R ACCOUNT 90520437991632953002 P&R ADMIN: DUSTING AIR 001.000.64.571.21.31.00 9.78 10.3% Sales Tax 001.000.64.571.21.31.00 1.01 P&R ACCOUNT 90520437991633020001 P&R ADM: TAPE 001.000.64.571.21.31.00 11.24 PM: CALENDARS 001.000.64.576.80.31.00 25.81 Total :78.70 229300 1/11/2018 070166 OFFICE OF THE STATE TREASURER December, 2017 COURT, BLDG CODE & JIS TRANSMITTAL Emergency Medical Services & Trauma 38Page: 5.3.b Packet Pg. 47 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 39 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229300 1/11/2018 (Continued)070166 OFFICE OF THE STATE TREASURER 001.000.237.120 1,300.61 PSEA 1, 2 & 3 Account 001.000.237.130 21,296.98 Building Code Fee Account 001.000.237.150 332.50 State Patrol Death Investigation 001.000.237.330 26.82 Judicial Information Systems Account 001.000.237.180 6,097.73 School Zone Safety Account 001.000.237.200 344.42 Washington Auto Theft Prevention 001.000.237.250 2,604.64 Traumatic Brain Injury 001.000.237.260 515.13 Hwy Safety Acct 001.000.237.320 68.03 Crime Lab Blood Breath Analysis 001.000.237.170 49.40 Crime Lab Blood Breath Analysis 001.000.237.340 152.56 Domestic Violence Prevention 001.000.237.370 0.97 Total :32,789.79 229301 1/11/2018 073714 OLBRECHTS & ASSOC PLLC 12/17 HE Services EDMONDS 212 LLC PLN20170041 Edmonds 212 LLC PLN20170041 001.000.245.967 834.00 Total :834.00 229302 1/11/2018 026200 OLYMPIC VIEW WATER DISTRICT 0000130 PLANTER IRRIGATION 220TH ST SW & 84TH AV PLANTER IRRIGATION 220TH ST SW & 84TH 001.000.64.576.80.47.00 16.78 CEMETERY 820 15TH ST SW0001520 CEMETERY 820 15TH ST SW 39Page: 5.3.b Packet Pg. 48 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 40 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229302 1/11/2018 (Continued)026200 OLYMPIC VIEW WATER DISTRICT 130.000.64.536.50.47.00 40.40 CEMETERY SPRINKLER 820 15TH ST SW0001530 CEMETERY SPRINKLER 820 15TH ST SW 130.000.64.536.50.47.00 42.76 SPRINKLER @ 5TH AVE S & SR1040002930 SPRINKLER @ 5TH AVE S & SR104 001.000.64.576.80.47.00 18.56 FIRE STATION #20 88TH AVE W / METER R1300021400 FIRE STATION #20 88TH AVE W / METER 001.000.66.518.30.47.00 245.64 PLANTER IRRIGATION 10415 226TH PL SW0026390 PLANTER IRRIGATION 10415 226TH PL SW 001.000.64.576.80.47.00 18.56 Total :382.70 229303 1/11/2018 075735 PACIFIC SECURITY 22445 COURT SECURITY 12/01/2017 & 12/29/2017 COURT SECURITY 12/01/2017 & 12/29/2017 001.000.23.512.50.41.00 158.85 Total :158.85 229304 1/11/2018 065051 PARAMETRIX INC 04-22170 WWTP: 11/26-12/30/17 PH1 TSK 1&2 PROF SE PH1 TSK 1&2 PROF SERV 11/26-12-30/17 423.000.76.535.80.41.00 1,401.25 WWTP: 11/26-12/30/17 PHASES 6&8 PLC&SCAD04-22180 11/26-12/30/17 PHASES 6&8 PLC & SCADA 423.100.76.594.39.41.10 9,512.76 Total :10,914.01 229305 1/11/2018 071488 PARENTMAP 2017-64708 TOURISM PROMOTION E-NEWSLETTER Tourism promotion e-newsletter for 120.000.31.575.42.41.40 300.00 Total :300.00 229306 1/11/2018 027155 PARK SEED WHOLESALE CI7538374 PM: OENOTHERA, PETUNIA, PANSY PM: OENOTHERA, PETUNIA, PANSY 40Page: 5.3.b Packet Pg. 49 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 41 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229306 1/11/2018 (Continued)027155 PARK SEED WHOLESALE 001.000.64.576.81.31.00 80.36 PM: PETUNIACI7538375 PM: PETUNIA 001.000.64.576.80.31.00 27.56 Total :107.92 229307 1/11/2018 070962 PAULSONS TOWING INC 115690 INV#115690 - EDMONDS PD 2.5 HR TOW 2017 CHEV #7WBG972/CA 001.000.41.521.22.41.00 410.00 10.4% Sales Tax 001.000.41.521.22.41.00 42.64 Total :452.64 229308 1/11/2018 027450 PAWS PAWS 11/2017 ANIMAL SHELTERING - NOV 2017 - EDMONDS P BOARD 7 ANIMALS @ $175 - 11/17 001.000.41.521.70.41.00 1,225.00 CREDIT ON INVOICE 12/8/17 FOR NOV 2017-EPAWS NOV 2017 ANIMAL RECLAIM FEES 3 @ $20.00 001.000.41.521.70.41.00 -60.00 ANIMAL BOARDING 2 @ $15.00 001.000.41.521.70.41.00 -30.00 Total :1,135.00 229309 1/11/2018 007800 PETTY CASH 123117 YEAR END 2017 Inspector Flashlight - Milton Thompson 001.000.62.524.20.49.00 36.39 Food for holiday party - Mary Ann Hardie 001.000.22.518.10.49.00 17.97 Kitchen Utensils, plates and bowls for 001.000.31.514.23.49.00 99.68 Parking for ICC meeting - Rob English 001.000.67.518.21.43.00 6.00 Total :160.04 229310 1/11/2018 008350 PETTY CASH 12/26 PARKS PETTY CA 12/26 PARKS PETTY CASH 41Page: 5.3.b Packet Pg. 50 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 42 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229310 1/11/2018 (Continued)008350 PETTY CASH STEELE-SMITH: JOANN: GYMNASTICS 001.000.64.571.28.31.00 16.52 Total :16.52 229311 1/11/2018 062296 PETTY CASH PC2017-14-17 WWTP: PETTY CASH DIST 7/27-12/31/17 Water, ice, gallon plastic bags & tin 423.000.76.535.80.31.00 50.69 Working lunch for Safety Manual - 423.000.76.535.80.49.00 46.50 Total :97.19 229312 1/11/2018 028860 PLATT ELECTRIC SUPPLY INC 0162194 SEWER - GENERATOR PARTS Sewer - Generator parts 423.000.75.535.80.31.00 643.55 Freight 423.000.75.535.80.31.00 36.23 10.3% Sales Tax 423.000.75.535.80.31.00 70.02 WWTP: RELAY - OMR MY4--DC6SP336457 RELAY - OMR MY4--DC6S 423.000.76.535.80.48.00 48.32 Freight 423.000.76.535.80.48.00 73.68 10.3% Sales Tax 423.000.76.535.80.48.00 12.57 WWTP: DRILL DRIVERSP347791 DRILL DRIVERS 423.000.76.535.80.35.00 597.00 10.3% Sales Tax 423.000.76.535.80.35.00 61.49 WWTP: CL3R SHLD AUD/CONTRLP386469 CL3R SHLD AUD/CONTRL 423.000.76.535.80.31.00 616.74 10.3% Sales Tax 423.000.76.535.80.31.00 63.52 42Page: 5.3.b Packet Pg. 51 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 43 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,223.122293121/11/2018 028860 028860 PLATT ELECTRIC SUPPLY INC 229313 1/11/2018 071594 PROFORCE LAW ENFORCEMENT 331383 INV#331383 - EDMONDS PD ALS DTY HOLSTER L-III, RH, S&W 001.000.41.521.40.31.00 3,852.45 ALS DTY HOLSTER L-III, LH, S&W 001.000.41.521.40.31.00 513.66 ALS DTY HOLSTER L-III, RH. S&W 001.000.41.521.40.31.00 475.60 ALS PDL CONC HOLSTER STX, S&W 001.000.41.521.40.31.00 250.56 ALS DTY HOLSTER BLACK RH S&W 001.000.41.521.40.31.00 164.70 10.3% Sales Tax 001.000.41.521.40.31.00 541.46 Total :5,798.43 229314 1/11/2018 064088 PROTECTION ONE 2445047 ALARM MONITORING SENIOR CENTER ALARM MONITORING SENIOR CENTER 220 001.000.66.518.30.42.00 137.58 ALARM MONITORING CITY HALL31146525 ALARM MONITORING CITY HALL 121 5th Ave N 001.000.66.518.30.42.00 53.15 Total :190.73 229315 1/11/2018 068697 PUBLIC SAFETY TESTING INC 2017-7971 Q4 2017 POLICE TESTING Q4 2017 RECRUITMENT TESTING 001.000.22.521.10.41.00 742.00 Total :742.00 229316 1/11/2018 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION #16 8429 196TH ST SW / METE FIRE STATION #16 8429 196TH ST SW / 001.000.66.518.30.47.00 736.05 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE R200019375639 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE 001.000.66.518.30.47.00 224.74 43Page: 5.3.b Packet Pg. 52 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 44 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :960.792293161/11/2018 046900 046900 PUGET SOUND ENERGY 229317 1/11/2018 070809 PUGET SOUND EXECUTIVE 17-3157 COURT SECURITY 12/27/2017 COURT SECURITY 12/27/2017 001.000.23.512.50.41.00 467.50 Total :467.50 229318 1/11/2018 074712 RAINIER ENVIRONMENTAL LAB 2819 WWTP: FATHEAD MINNOW ACUTE TEST FATHEAD MINNOW ACUTE TEST 423.000.76.535.80.41.00 700.00 Total :700.00 229319 1/11/2018 076406 REATH, PAKKI ANNE 01042018-22 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.83 Total :12.83 229320 1/11/2018 062657 REGIONAL DISPOSAL COMPANY 0000051247 STORM - STREET SWEEPING Storm - Street Sweeping 422.000.72.531.10.49.00 1,477.35 Total :1,477.35 229321 1/11/2018 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W FIRE STATION #20 23009 88TH AVE W 001.000.66.518.30.47.00 156.58 PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ST SW 001.000.65.518.20.47.00 31.23 PUBLIC WORKS OMC 7110 210TH ST SW 111.000.68.542.90.47.00 118.68 PUBLIC WORKS OMC 7110 210TH ST SW 421.000.74.534.80.47.00 118.68 PUBLIC WORKS OMC 7110 210TH ST SW 423.000.75.535.80.47.10 118.68 PUBLIC WORKS OMC 7110 210TH ST SW 511.000.77.548.68.47.00 118.68 44Page: 5.3.b Packet Pg. 53 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 45 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229321 1/11/2018 (Continued)061540 REPUBLIC SERVICES #197 PUBLIC WORKS OMC 7110 210TH ST SW 422.000.72.531.90.47.00 118.69 FIRE STATION #16 8429 196TH ST SW3-0197-0801132 FIRE STATION #16 8429 196TH ST SW 001.000.66.518.30.47.00 166.37 CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729 CLUBHOUSE 6801 N MEADOWDALE RD 001.000.66.518.30.47.00 71.95 Total :1,019.54 229322 1/11/2018 067447 RILEY, CHARLES H.81 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 331.58 Total :331.58 229323 1/11/2018 076407 RIVERA, GLORIA MARIE 01042018-23 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 10.11 Total :10.11 229324 1/11/2018 076408 ROBERTSON, JANET C 01042018-24 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 10.22 Total :10.22 229325 1/11/2018 076409 ROETER, JAMES 01042018-25 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 11.74 Total :11.74 229326 1/11/2018 076332 SCOTT, EMILY BID-12312017 BID/ED! HOLIDAY TROLLEY SUPPORT BID/Ed! holiday support for trolley 140.000.61.558.70.41.00 300.00 Total :300.00 229327 1/11/2018 074986 SCREEN PRINTING NORTHWEST INC 55659 INV#55659 - MCCLURE - EDMONDS PD 45Page: 5.3.b Packet Pg. 54 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 46 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229327 1/11/2018 (Continued)074986 SCREEN PRINTING NORTHWEST INC EMBROIDER SMART TEAM LOGO ON JACKET 001.000.41.521.21.24.00 8.00 APPLY 2" SMART TEAM LOGO ON JACKET 001.000.41.521.21.24.00 5.00 APPLY 5" PIO ON BACK OF JACKET 001.000.41.521.21.24.00 10.00 9.7% Sales Tax 001.000.41.521.21.24.00 2.23 Total :25.23 229328 1/11/2018 066964 SEATTLE AUTOMOTIVE DIST INC S3-2772049 UNIT 451 - LATCH Unit 451 - Latch 511.000.77.548.68.31.10 58.92 10.3% Sales Tax 511.000.77.548.68.31.10 6.07 FLEET BRAKE INVENTORYS3-2772686 Fleet Brake Inventory 511.000.77.548.68.34.40 157.44 10.3% Sales Tax 511.000.77.548.68.34.40 16.21 UNIT 803 - PARTSS3-2850333 Unit 803 - Parts 511.000.77.548.68.31.10 135.20 10.3% Sales Tax 511.000.77.548.68.31.10 13.93 UNIT 43 - PARTSS3-2851508 Unit 43 - Parts 511.000.77.548.68.31.10 86.61 10.3% Sales Tax 511.000.77.548.68.31.10 8.92 Total :483.30 229329 1/11/2018 074997 SEITEL SYSTEMS, LLC 43097 ONSITE COMPUTER SUPPORT Onsite computer support 12/5/17 512.000.31.518.88.41.00 581.25 46Page: 5.3.b Packet Pg. 55 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 47 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :581.252293291/11/2018 074997 074997 SEITEL SYSTEMS, LLC 229330 1/11/2018 076410 SEMANSKEE, CASEY WADDINGTON 01042018-26 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.40 Total :12.40 229331 1/11/2018 065194 SEWER EQUIPMENT CO OF AMERICA 0000161289 UNIT 98 - REPAIR KIT Unit 98 - Repair Kit 511.000.77.548.68.31.10 503.00 Freight 511.000.77.548.68.31.10 15.82 10.3% Sales Tax 511.000.77.548.68.31.10 53.44 Total :572.26 229332 1/11/2018 070115 SHANNON & WILSON INC 97574 E4FC.SERVICES THRU 11/11/17 E4FC.Services thru 11/11/17 422.200.72.594.31.41.00 2,547.50 E4FC.SERVICES THRU 12/30/1797735 E4FC.Services thru 12/30/17 422.200.72.594.31.41.00 11,053.25 Total :13,600.75 229333 1/11/2018 076173 SHOEMAKE, GAYLA 01042018 REIMBURSEMENT FOR TAMING BIGFOOT Reimbursement for Taming Bigfoot - 421.000.74.537.90.49.00 150.00 Total :150.00 229334 1/11/2018 075590 SMARSH INV00323812 12-17 NETGUARD MONTHLY SERVICE NetGuard Monthly Service Building 001.000.62.524.20.42.00 36.00 NetGuard Monthly Service City Clerk 001.000.25.514.30.42.00 6.00 NetGuard Monthly Service Community 001.000.61.557.20.42.00 6.00 47Page: 5.3.b Packet Pg. 56 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 48 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229334 1/11/2018 (Continued)075590 SMARSH NetGuard Monthly Service Court 001.000.23.512.50.42.00 6.00 NetGuard Monthly Service Development 001.000.62.524.10.42.00 6.00 NetGuard Monthly Service Engineering 001.000.67.518.21.42.00 84.00 NetGuard Monthly Service Facilities 001.000.66.518.30.42.00 48.00 NetGuard Monthly Service Finance 001.000.31.514.23.42.00 6.00 NetGuard Monthly Service Human Resources 001.000.22.518.10.42.00 6.00 NetGuard Monthly Service Information 512.000.31.518.88.42.00 18.00 NetGuard Monthly Service Mayor's Office 001.000.21.513.10.42.00 6.00 NetGuard Monthly Service Parks 001.000.64.571.21.42.00 6.00 NetGuard Monthly Service Parks 001.000.64.576.80.42.00 12.00 NetGuard Monthly Service Police 001.000.41.521.22.42.00 246.00 NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 36.00 NetGuard Monthly Service PW Water/Sewer 421.000.74.534.80.42.00 3.00 NetGuard Monthly Service PW Water/Sewer 423.000.75.535.80.42.00 3.00 NetGuard Monthly Service PW Sewer 423.000.75.535.80.42.00 30.00 NetGuard Monthly Service PW Storm 422.000.72.531.90.42.00 6.00 NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 18.00 48Page: 5.3.b Packet Pg. 57 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 49 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229334 1/11/2018 (Continued)075590 SMARSH NetGuard Monthly Service PW Fleet 511.000.77.548.68.42.00 6.00 NetGuard Monthly Service PW Admin 001.000.65.518.20.42.00 2.10 NetGuard Monthly Service PW Admin 421.000.74.534.80.42.00 0.60 NetGuard Monthly Service PW Admin 422.000.72.531.90.42.00 2.10 NetGuard Monthly Service PW Admin 423.000.75.535.80.42.00 0.60 NetGuard Monthly Service PW Admin 423.000.76.535.80.42.00 0.60 NetGuard Monthly Service PW Street/Storm 111.000.68.542.90.42.00 6.00 NetGuard Monthly Service PW Street/Storm 422.000.72.531.90.42.00 6.00 NetGuard Monthly Service WWTP 423.000.76.535.80.42.00 72.00 Total :684.00 229335 1/11/2018 076411 SNEED, RICHARD LEWIS 01042018-27 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 18.18 Total :18.18 229337 1/11/2018 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W / METER 1 TRAFFIC LIGHT 9933 100TH AVE W / METER 111.000.68.542.64.47.00 42.68 WWTP: 12/6/17 - 1/3/18 LOW METER 2400 HW2002-0255-4 12/6/17 - 1/3/18 LOW METER 2400 HWY 423.000.76.535.80.47.62 16.60 LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9 LIFT STATION #8 113 RAILROAD AVE / 423.000.75.535.80.47.10 56.03 TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9 49Page: 5.3.b Packet Pg. 58 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 50 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229337 1/11/2018 (Continued)037375 SNO CO PUD NO 1 TRAFFIC LIGHT 23602 76TH AVE W / METER 111.000.68.542.64.47.00 20.03 HUMMINGBIRD PARK 1000 EDMONDS ST /2003-2646-0 HUMMINGBIRD PARK 1000 EDMONDS ST / 001.000.64.576.80.47.00 19.46 FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8 FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 1,669.96 TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W / METER 111.000.68.542.64.47.00 34.42 ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3 ANWAY PARK 131 SUNSET AVE / METER 001.000.64.576.80.47.00 118.52 TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6 TRAFFIC LIGHT 9730 220TH ST SW / METER 111.000.68.542.64.47.00 17.74 DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3 DECORATIVE LIGHTING 115 2ND AVE S / 111.000.68.542.63.47.00 25.48 TRAFFIC LIGHT 23202 EDMONDS WAY / METER2009-4334-8 TRAFFIC LIGHT 23202 EDMONDS WAY / METER 111.000.68.542.64.47.00 52.50 BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7 BRACKETT'S LANDING NORTH 50 RAILROAD 001.000.64.576.80.47.00 59.68 TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVE / METER 111.000.68.542.64.47.00 35.75 TRAFFIC LIGHT 21132 76TH AVE W / METER 12011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W / METER 111.000.68.542.64.47.00 91.21 TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6 TRAFFIC LIGHT 20408 76TH AVE W / METER 111.000.68.542.64.47.00 18.39 50Page: 5.3.b Packet Pg. 59 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 51 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229337 1/11/2018 (Continued)037375 SNO CO PUD NO 1 LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7 LIFT STATION #14 7905 1/2 211TH PL SW / 423.000.75.535.80.47.10 19.81 LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6 LIFT STATION #7 121 W DAYTON ST / METER 423.000.75.535.80.47.10 183.00 TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4 TRAFFIC LIGHT 660 EDMONDS WAY / METER 111.000.68.542.64.47.00 31.08 DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7 DECORATIVE LIGHTING 413 MAIN ST / METER 111.000.68.542.63.47.00 334.23 PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.68.542.64.47.00 30.07 STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5 STREET LIGHTING (183 LIGHTS @ 150W) / 111.000.68.542.63.47.00 26.01 WWTP: 11/21-12/21/17 FLOW METER 23219 742019-2991-6 11/21-12/21/17 FLOW METER 23219 74TH 423.000.76.535.80.47.62 17.74 FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4 FIRE STATION #20 23009 88TH AVE W / 001.000.66.518.30.47.00 582.13 BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5 BRACKETT'S LANDING SOUTH 100 RAILROAD 001.000.64.576.80.47.00 26.52 PEDEST CAUTION LIGHT 7801 212TH ST SW /2021-9128-4 PEDEST CAUTION LIGHT 7801 212TH ST SW / 111.000.68.542.63.47.00 17.17 9TH/CASPER LANDSCAPE BED / METER 10004452022-5063-5 9TH/CASPER LANDSCAPE BED / METER 001.000.64.576.80.47.00 19.46 TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / METER 51Page: 5.3.b Packet Pg. 60 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 52 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229337 1/11/2018 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.64.47.00 52.96 TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W / METER 111.000.68.542.64.47.00 28.82 LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2 LOG CABIN & DECORATIVE LIGHTING 120 5TH 001.000.66.518.30.47.00 287.00 LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9 LIFT STATION #1 105 CASPERS ST / METER 423.000.75.535.80.47.10 673.62 STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6 STREET LIGHTING (303 LIGHTS @ 200W) / 111.000.68.542.63.47.00 3,870.48 STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2 STREET LIGHTING (13 LIGHTS @ 400W) / 111.000.68.542.63.47.00 110.56 STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3 STREET LIGHTING (2029 LIGHTS @ 100W) / 111.000.68.542.63.47.00 15,897.76 STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8 STREET LIGHTING (58 LIGHTS @ 250W) / 111.000.68.542.63.47.00 378.83 WWTP: 12/1-12/31/17 ENERGY MGMT SERVICE-2025-7952-0 12/1-12/31/17 ENERGY MGMT SERVICE-NOT 423.000.76.535.80.47.61 9.77 CHARGE STATION #1 552 MAIN ST / METER 102042-9221-3 CHARGE STATION #1 552 MAIN ST / METER 111.000.68.542.64.47.00 153.83 STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3 STREET LIGHTING (1 LIGHT @ 150W) / NOT 111.000.68.542.63.47.00 5.12 STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7 STREET LIGHTING (18 LIGHTS @ 200W) / 111.000.68.542.63.47.00 120.03 STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5 52Page: 5.3.b Packet Pg. 61 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 53 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229337 1/11/2018 (Continued)037375 SNO CO PUD NO 1 STREET LIGHTING (5 LIGHTS @ 400W) / NOT 111.000.68.542.63.47.00 60.00 STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3 STREET LIGHTING (2 LIGHTS @ 100W) / NOT 111.000.68.542.63.47.00 15.26 STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0 STREET LIGHTING (26 LIGHTS @ 250W) / 111.000.68.542.63.47.00 95.53 DECORATIVE & STREET LIGHTING 226122053-0758-0 DECORATIVE & STREET LIGHTING 22612 111.000.68.542.64.47.00 227.00 TRAFFIC LIGHT SR104 @ 95TH AVE W /2205-4758-2 TRAFFIC LIGHT SR104 @ 95TH AVE W / 111.000.68.542.63.47.00 55.18 TRAFFIC LIGHT 22730 HWY 99 - METER 100052207-9275-8 TRAFFIC LIGHT 22730 HWY 99 - METER 111.000.68.542.64.47.00 208.41 Total :25,815.83 229338 1/11/2018 063941 SNO CO SHERIFFS OFFICE I000462829 INV#I000462829 CUST#SSH00010- EDMONDS PD TASK FORCE OCT-DEC 2017 001.000.41.521.10.51.00 2,693.00 Total :2,693.00 229339 1/11/2018 076433 SNOHOMISH COUNTY 911 24 JAN-18 COMMUNICATIONS JAN-18 COMMUNICATIONS 001.000.39.528.00.51.00 83,299.49 JAN-18 COMMUNICATIONS 421.000.74.534.80.51.00 2,192.09 JAN-18 COMMUNICATIONS 423.000.75.535.80.51.00 2,192.09 Total :87,683.67 229340 1/11/2018 070167 SNOHOMISH COUNTY TREASURER December 2017 CRIME VICTIMS COURT REMITTANCE Crime Victims Court Remittance 53Page: 5.3.b Packet Pg. 62 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 54 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229340 1/11/2018 (Continued)070167 SNOHOMISH COUNTY TREASURER 001.000.237.140 475.19 Total :475.19 229341 1/11/2018 076178 SOLENIS LLC 131251546 WWTP: PRAESTOL K144 PRAESTOL K144 423.000.76.535.80.31.51 3,297.60 10.3% Sales Tax 423.000.76.535.80.31.51 339.65 Total :3,637.25 229342 1/11/2018 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N Civic Center 250 5th Ave N 001.000.66.518.30.47.00 558.58 WWTP: RECYCLING103584 Recycling & taxes 423.000.76.535.80.47.66 29.95 FRANCES ANDERSON CENTER 700 MAIN ST103585 Frances Anderson Center 700 Main St 001.000.66.518.30.47.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 Sno-Isle Library 650 Main ST 001.000.66.518.30.47.00 555.23 PARKS MAINT GARBAGE AND RECYCLING103587 PARKS MAINT GARBAGE AND RECYCLING 001.000.64.576.80.47.00 938.35 CITY HALL 121 5TH AVE N103588 City Hall 121 5th Ave N 001.000.66.518.30.47.00 459.89 Total :3,216.47 229343 1/11/2018 075622 SQUAK MOUNTAIN AIR QUALITY LLC 1027 WWTP: TSK 2.2017: EUROFINS LAB ANAL/SPIK TSK 2.2017: EUROFINS LAB ANALYSIS, 423.000.76.535.80.41.00 5,406.00 Total :5,406.00 54Page: 5.3.b Packet Pg. 63 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 55 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229344 1/11/2018 074990 STANTEC CONSULTING SERVICES 1301204 E4JB.SERVICES THRU DECEMBER 2017 E4JB.Services thru December 2017 421.200.74.594.34.41.00 157.82 Total :157.82 229345 1/11/2018 076425 STEVEN & RENEE ABOLAFIA 4-36375 #40201388-803-CJ2 UTILITY REFUND #40201388-803-CJ2 Utility refund due to 411.000.233.000 346.71 Total :346.71 229346 1/11/2018 076412 STRASH, COLLEEN J 01042018-28 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.62 Total :12.62 229347 1/11/2018 076413 SWARTZ, KRISHNA LYNN 01042018-29 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.73 Total :12.73 229348 1/11/2018 071666 TETRA TECH INC 51253465 E5DB.SERVICES THRU 10/27/17 E5DB.Services thru 10/27/17 112.000.68.595.33.41.00 10,475.17 E4GC.SERVICES THRU 12/28/1751266392 E4GC.Services thru 12/28/17 423.200.75.594.35.41.00 10,250.93 E5DB.SERVICES THRU 11/24/1751267285 E5DB.Services thru 11/24/17 112.000.68.595.33.41.00 3,024.80 Total :23,750.90 229349 1/11/2018 075139 THE LOUIS BERGER GROUP INC 170067 E4FE.SERVICES THRU 12/31/17 E4FE.Services thru 12/31/17 422.200.72.594.31.41.00 23,049.25 Total :23,049.25 229350 1/11/2018 027269 THE PART WORKS INC INV21123 PM: PUSH BUTTON KIT 55Page: 5.3.b Packet Pg. 64 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 56 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229350 1/11/2018 (Continued)027269 THE PART WORKS INC PM: PUSH BUTTON KIT 001.000.64.576.80.31.00 65.91 10.3% Sales Tax 001.000.64.576.80.31.00 6.79 Total :72.70 229351 1/11/2018 066056 THE SEATTLE TIMES 442818-LTAC TOURISM PROMOTION AD FOR HOLIDAYS DECEMB Holiday tourism promotion ad in Seattle 120.000.31.575.42.41.40 3,404.72 Total :3,404.72 229352 1/11/2018 072649 THE WIDE FORMAT COMPANY 104679 SUPPLIES FOR WIDE FORMAT COPIER (DSD) Supplies for wide format copier (DSD) 001.000.62.524.10.31.00 243.76 Total :243.76 229353 1/11/2018 076420 THOMAS & BETH SANGER 2-19425 #17-129679 UTILITY REFUND #17-129679 Utility refund due to 411.000.233.000 167.97 Total :167.97 229354 1/11/2018 076414 THOMPSON, JOSHUA R 01042018-30 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 13.92 Total :13.92 229355 1/11/2018 075138 THREAT TRACK SECURITY INV00286906 VIPRE BUSINESS PREMIUM RENEWAL VIPRE Business Premium Subscription 512.000.31.518.88.48.00 4,119.50 10.3% Sales Tax 512.000.31.518.88.48.00 424.31 Total :4,543.81 229356 1/11/2018 038315 THYSSENKRUPP ELEVATOR US53323 ELEVATOR MAINTENANCE CITY HALL Elevator Maintenance City Hall 001.000.66.518.30.48.00 1,364.19 56Page: 5.3.b Packet Pg. 65 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 57 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229356 1/11/2018 (Continued)038315 THYSSENKRUPP ELEVATOR 10.3% Sales Tax 001.000.66.518.30.48.00 140.51 ELEVATOR MAINTENANCE SENIOR CENTERUS54073 Elevator maintenance Senior Center 220 001.000.66.518.30.48.00 293.57 10.3% Sales Tax 001.000.66.518.30.48.00 30.24 Total :1,828.51 229357 1/11/2018 070744 TIGER OAK MEDIA 2017-195433 BUSINESS RECRUITMENT AD IN JANUARY 2018 Business Recruitment ad in January 2018 001.000.61.558.70.41.40 3,500.00 Total :3,500.00 229358 1/11/2018 076415 TOMA, COLLEEN NALANI 01042018-31 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.07 Total :12.07 229359 1/11/2018 076416 TORGERSON, NANCY GAIL 01042018-32 2 DAY JURY SERVICE 2 DAY JURY SERVICE 001.000.23.512.50.49.20 20.87 Total :20.87 229360 1/11/2018 076419 TRUE NORTH ENVIRONMENTAL EQUIP H07170-1 STORM - JETSCAN CAMERA SYSTEM Storm - Jetscan Camera System 422.000.72.594.31.64.00 16,890.65 10.3% Sales Tax 422.000.72.594.31.64.00 1,739.73 Total :18,630.38 229361 1/11/2018 068724 US HEALTHWORKS MED GROUP OF WA0760721-WA DOT TESTING DOT TESTING 422.000.72.531.90.41.00 99.00 Total :99.00 57Page: 5.3.b Packet Pg. 66 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 58 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229362 1/11/2018 044960 UTILITIES UNDERGROUND LOC CTR 7120127 UTILITIES UNDERGROUND LOCATION CENTER UTILITIES UNDERGROUND LOCATION CENTER 421.000.74.534.80.41.00 86.43 UTILITIES UNDERGROUND LOCATION CENTER 423.000.75.535.80.41.00 86.43 UTILITIES UNDERGROUND LOCATION CENTER 422.000.72.531.90.41.00 86.43 Total :259.29 229363 1/11/2018 076417 WALLACE, JOHN R 01042018-33 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 12.94 Total :12.94 229364 1/11/2018 073472 WAPRO 3290 INV 3290 - 2018 MEMBERSHIP - HAWLEY - ED HAWLEY 2018 MEMBERSHIP 001.000.41.521.11.49.00 25.00 INV 3312 - 2018 MEMBERSHIP - EDMONDS PD3312 2018 MEMBERSHIP - BROMAN 001.000.41.521.11.49.00 25.00 INV 3313 2018 MEMBERSHIP - EDMONDS PD -3313 2018 MEMBERSHIP - THOMPSON 001.000.41.521.10.49.00 25.00 INV 3314 2018 MEMBERSHIP - DIEHL - EDMON3314 2018 MEMBERSHIP-DIEHL 001.000.41.521.11.49.00 25.00 Total :100.00 229365 1/11/2018 067086 WASHINGTON CRANE AND HOIST CO 0034945-IN WWTP: 12/22/17 CRANE SERVICE 12/22/17 CRANE SERVICE 423.000.76.535.80.41.00 434.79 10.3% Sales Tax 423.000.76.535.80.41.00 44.78 Total :479.57 229366 1/11/2018 065035 WASHINGTON STATE PATROL I18004420 INV#I18004420 ID#EDM301 - EDMONDS PD-DEC 58Page: 5.3.b Packet Pg. 67 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 59 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229366 1/11/2018 (Continued)065035 WASHINGTON STATE PATROL BACKGROUND CHECKS FOR DEC 2017 001.000.237.100 144.00 Total :144.00 229367 1/11/2018 067195 WASHINGTON TREE EXPERTS I17-904 STREET - TREE REMOVAL FROM 9615 231ST Street - Tree Removal from 9615 231st 111.000.68.542.71.48.00 450.00 10.3% Sales Tax 111.000.68.542.71.48.00 46.35 Total :496.35 229368 1/11/2018 026510 WCIA 14031 EDMONDS NFIP POLICY SENIOR CENTER #30000 Senior Center Flood Insurance Policy 001.000.39.518.90.46.00 11,205.00 2018 LIABILITY/PROGRAM ASSESSMENT18035 2018 Liability/Program Assessment 001.000.39.518.90.46.00 426,048.00 2018 Liability/Program Assessment 111.000.68.542.90.46.00 156,645.00 2018 Liability/Program Assessment 421.000.74.534.80.46.00 56,738.00 2018 Liability/Program Assessment 422.000.72.531.90.46.00 178,798.00 2018 Liability/Program Assessment 423.000.75.535.80.46.00 17,496.00 2018 Liability/Program Assessment 423.000.76.535.80.46.00 100,221.00 2018 Liability/Program Assessment 511.000.77.548.68.46.00 27,327.00 Total :974,478.00 229369 1/11/2018 075923 WEB QA INC 1229-171201 GOVQA SERVICE TRACKING 1/1/18-12/31/18 GOVQA SERVICE TRACKING SYSTEM 001.000.25.514.30.48.00 6,960.00 59Page: 5.3.b Packet Pg. 68 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 60 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :6,960.002293691/11/2018 075923 075923 WEB QA INC 229370 1/11/2018 076418 WEGNER, WILLIAM EDWARD 01042018-34 1 DAY JURY SERVICE 01/04/2018 1 DAY JURY SERVICE 01/04/2018 001.000.23.512.50.49.20 11.31 Total :11.31 229371 1/11/2018 074609 WEST COAST ARMORY NORTH 1134521 INV#1134521 CUST.ID EDMONDS PD - DEC 201 RANGE USAGE 12/17 - 16 @ $13.60 001.000.41.521.40.41.00 217.60 10.3% Sales Tax 001.000.41.521.40.41.00 22.40 Total :240.00 229372 1/11/2018 072627 WEST SAFETY SERVICES INC 7005319 MONTHLY 911 DATABASE MAINTENANCE Monthly 911 database maintenance 512.000.31.518.88.48.00 100.00 Total :100.00 229373 1/11/2018 075803 WESTERN SPECIALITY CONTRACTORS 29999 SR CENTER SUPPLIES Sr Center Supplies 016.000.66.518.30.31.00 734.00 10.3% Sales Tax 016.000.66.518.30.31.00 75.60 Total :809.60 229374 1/11/2018 073079 ZONES INC K08849030101 INV#K08849030101 CUST#0058931122-EDMONDS PENTEX PERFORATED PAPER ROLLS 001.000.41.521.11.31.00 950.80 10.3% Sales Tax 001.000.41.521.11.31.00 97.93 Total :1,048.73 Bank total : 2,039,288.32202 Vouchers for bank code :usbank 2,039,288.32Total vouchers :Vouchers in this report202 60Page: 5.3.b Packet Pg. 69 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) 01/11/2018 Voucher List City of Edmonds 61 12:21:43PM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 61Page: 5.3.b Packet Pg. 70 Attachment: claim cks 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2018/19 Waterline Replacement Project c493 E6JC STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB Revised 1/11/2018 5.3.c Packet Pg. 71 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB Revised 1/11/2018 5.3.c Packet Pg. 72 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 1/11/2018 5.3.c Packet Pg. 73 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines Revised 1/11/2018 5.3.c Packet Pg. 74 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan Revised 1/11/2018 5.3.c Packet Pg. 75 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018/19 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018/19 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration PM E8MA c282 Fourth Avenue Cultural Corridor Revised 1/11/2018 5.3.c Packet Pg. 76 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades Revised 1/11/2018 5.3.c Packet Pg. 77 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018/19 Waterline Replacement Project Revised 1/11/2018 5.3.c Packet Pg. 78 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 1/11/2018 5.3.c Packet Pg. 79 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM Lake Ballinger Associated Projects c436 E4FD STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD Revised 1/11/2018 5.3.c Packet Pg. 80 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB Revised 1/11/2018 5.3.c Packet Pg. 81 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR SR104/City Park Mid-Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018/19 Waterline Replacement Project c493 E6JC WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 1/11/2018 5.3.c Packet Pg. 82 Attachment: FrequentlyUsedProjNumbers 01-11-18 (Approval of claim checks, wire payment and payroll checks.) Payroll Earnings Summary ReportCity of EdmondsPay Period: 903 (01/09/2018 to 01/09/2018)Hours AmountHour Type Hour Class DescriptionCLOTHING ALLOWANCEMISCELLANEOUS9030.00 5,400.00Total Net Pay: $4,839.60$5,400.000.0001/11/2018Page 1 of 15.3.dPacket Pg. 83Attachment: clothing allowance (Approval of claim checks, wire payment and payroll checks.) City Council Agenda Item Meeting Date: 01/16/2018 November Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative November Monthly Financial Report Attachments: November Monthly Financial Report 5.4 Packet Pg. 84 CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT NOVEMBER 2017 5.4.a Packet Pg. 85 Attachment: November Monthly Financial Report (November Monthly Financial Report) 1 Page 1 of 1 Fund No.Title 2017 Amended Budget 11/30/2016 Revenues 11/30/2017 Revenues Amount Remaining % Received 001 GENERAL FUND 37,821,980$ 37,923,359$ 37,320,136$ 501,844$ 99% 009 LEOFF-MEDICAL INS. RESERVE 278,630 141,822 283,358 (4,728) 102% 011 RISK MANAGEMENT FUND 6,800 8,682 16,472 (9,672) 242% 012 CONTINGENCY RESERVE FUND 44,650 15,071 75,090 (30,440) 168% 013 MULTIMODAL TRANSPORTATION FUND - 496 - - 0% 014 HISTORIC PRESERVATION GIFT FUND 5,030 2,550 5,141 (111) 102% 016 BUILDING MAINTENANCE 1 452,000 1,979,437 389,329 62,671 86% 104 DRUG ENFORCEMENT FUND 130,000 68,819 45,205 84,795 35% 111 STREET FUND 1,851,750 1,650,381 1,928,316 (76,566) 104% 112 COMBINED STREET CONST/IMPROVE 2 6,793,277 4,932,348 3,396,568 3,396,709 50% 117 MUNICIPAL ARTS ACQUIS. FUND 140,200 82,214 96,013 44,187 68% 118 MEMORIAL STREET TREE 110 157 330 (220) 300% 120 HOTEL/MOTEL TAX REVENUE FUND 91,200 81,800 83,615 7,585 92% 121 EMPLOYEE PARKING PERMIT FUND 24,600 10,483 14,159 10,441 58% 122 YOUTH SCHOLARSHIP FUND 1,800 948 1,561 239 87% 123 TOURISM PROMOTIONAL FUND/ARTS 30,450 27,587 28,823 1,627 95% 125 REAL ESTATE EXCISE TAX 2 1,311,900 1,234,992 1,434,342 (122,442) 109% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,314,400 1,484,455 1,437,718 (123,318) 109% 127 GIFTS CATALOG FUND 50,390 36,704 30,348 20,042 60% 129 SPECIAL PROJECTS FUND 280 337 707 (427) 252% 130 CEMETERY MAINTENANCE/IMPROVEMT 177,820 143,421 195,372 (17,552) 110% 132 PARKS CONSTRUCTION FUND 3 2,616,940 1,174,302 413,856 2,203,084 16% 136 PARKS TRUST FUND 1,070 1,338 2,803 (1,733) 262% 137 CEMETERY MAINTENANCE TRUST FD 22,880 21,606 33,722 (10,842) 147% 138 SISTER CITY COMMISSION 10,010 5,795 7,236 2,774 72% 139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0% 140 BUSINESS IMPROVEMENT DISTRICT - 76,441 82,991 (82,991) 0% 211 L.I.D. FUND CONTROL 14,400 18,208 - 14,400 0% 231 2012 LT GO DEBT SERVICE FUND 695,830 398,297 410,085 285,745 59% 232 2014 DEBT SERVICE FUND - 936,429 - - 0% 411 COMBINED UTILITY OPERATION - 155,000 147,987 (147,987) 0% 421 WATER UTILITY FUND 8,469,570 8,133,833 8,308,401 161,169 98% 422 STORM UTILITY FUND 4,789,173 3,568,465 3,881,637 907,536 81% 423 SEWER/WWTP UTILITY FUND 4 12,179,879 10,227,295 12,298,948 (119,069) 101% 424 BOND RESERVE FUND 1,988,720 667,449 654,348 1,334,372 33% 511 EQUIPMENT RENTAL FUND 1,628,910 1,521,491 1,701,386 (72,476) 104% 512 TECHNOLOGY RENTAL FUND 946,040 - 874,982 71,058 92% 617 FIREMEN'S PENSION FUND 66,000 58,501 69,158 (3,158) 105% 83,956,689$ 77,391,831$ 75,670,140$ 8,286,549$ 90% 1 Difference between 2016 and 2017 is due to grant invoicing for Fishing Pier Rehab & Mid-Year Transfer difference from 001. CITY OF EDMONDS REVENUES BY FUND - SUMMARY 4 Difference between 2016 and 2017 is primarily due to increase in WWTP billings to Partners and the City's share. 3 Differences between 2016 and 2017 are due to SnoCo Grant, parks donations, and park impact fees. 2 Difference between 2016 and 2017 is due to grant invoicing for various projects. 5.4.a Packet Pg. 86 Attachment: November Monthly Financial Report (November Monthly Financial Report) 2 Page 1 of 1 Fund No.Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent 001 GENERAL FUND 40,383,385$ 36,098,102$ 36,205,377$ 4,178,008$ 90% 009 LEOFF-MEDICAL INS. RESERVE 293,460 237,869 383,314 (89,854) 131% 011 RISK MANAGEMENT RESERVE FUND 100,000 - 81,277 18,723 81% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0% 016 BUILDING MAINTENANCE 5 545,500 2,011,164 303,294 242,206 56% 104 DRUG ENFORCEMENT FUND 76,030 50,413 49,268 26,762 65% 111 STREET FUND 2,002,810 1,637,390 1,538,042 464,768 77% 112 COMBINED STREET CONST/IMPROVE 6 6,672,677 3,199,149 4,777,295 1,895,382 72% 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 67,235 58,179 123,701 32% 120 HOTEL/MOTEL TAX REVENUE FUND 104,100 63,572 75,016 29,084 72% 121 EMPLOYEE PARKING PERMIT FUND 26,880 1,726 1,638 25,242 6% 122 YOUTH SCHOLARSHIP FUND 2,000 1,285 1,235 765 62% 123 TOURISM PROMOTIONAL FUND/ARTS 61,700 18,656 26,407 35,293 43% 125 REAL ESTATE EXCISE TAX 2 3,106,566 426,531 801,528 2,305,038 26% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,650,058 805,344 207,152 2,442,906 8% 127 GIFTS CATALOG FUND 51,220 37,634 27,938 23,282 55% 130 CEMETERY MAINTENANCE/IMPROVEMT 234,520 147,602 143,990 90,530 61% 132 PARKS CONSTRUCTION FUND 2,719,363 1,060,144 541,017 2,178,346 20% 138 SISTER CITY COMMISSION 10,500 5,653 6,023 4,477 57% 139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0% 140 BUSINESS IMPROVEMENT DISTRICT - 64,972 64,196 (64,196) 0% 211 L.I.D. FUND CONTROL 16,450 - 16,450 - 100% 231 2012 LT GO DEBT SERVICE FUND 695,830 70,301 64,938 630,892 9% 232 2014 DEBT SERVICE FUND - 936,429 - - 0% 421 WATER UTILITY FUND 13,173,652 7,632,401 8,096,934 5,076,718 61% 422 STORM UTILITY FUND 8,296,711 3,509,279 3,176,220 5,120,491 38% 423 SEWER/WWTP UTILITY FUND 7 16,916,688 10,991,277 12,613,206 4,303,482 75% 424 BOND RESERVE FUND 1,989,720 667,442 654,342 1,335,378 33% 511 EQUIPMENT RENTAL FUND 1,958,000 1,414,547 1,709,084 248,916 87% 512 TECHNOLOGY RENTAL FUND 890,430 - 650,430 240,000 73% 617 FIREMEN'S PENSION FUND 72,070 39,094 61,802 10,268 86% 103,237,600$ 71,796,526$ 72,335,593$ 30,902,007$ 70% 7 Differences between 2016 and 2017 are due to construction projects in 2017. 6 Differences between 2016 and 2017 are due to construction projects in 2017, primarily the 76th & 212th Intersection Project. CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY 5 Differences between 2016 and 2017 are primarily due to Fishing Pier Rehabilitation Project. 5.4.a Packet Pg. 87 Attachment: November Monthly Financial Report (November Monthly Financial Report) 3 Page 1 of 3 Title 2017 Amended Budget 11/30/2016 Revenues 11/30/2017 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 8 10,221,670$ 9,947,511$ 10,145,748$ 75,922$ 99% EMS PROPERTY TAX 9 3,911,080 3,641,231 3,930,589 (19,509) 100% VOTED PROPERTY TAX 10,000 938,462 14,806 (4,806) 148% LOCAL RETAIL SALES/USE TAX 10 6,875,000 6,345,551 6,800,816 74,184 99% NATURAL GAS USE TAX 7,040 5,564 8,829 (1,789) 125% 1/10 SALES TAX LOCAL CRIM JUST 687,500 624,375 649,649 37,851 94% ELECTRIC UTILITY TAX 1,604,000 1,459,492 1,553,264 50,736 97% GAS UTILITY TAX 608,000 526,086 617,837 (9,837) 102% SOLID WASTE UTILITY TAX 313,600 279,577 304,645 8,955 97% WATER UTILITY TAX 1,235,300 1,145,387 1,154,041 81,259 93% SEWER UTILITY TAX 632,300 582,985 643,429 (11,129) 102% STORMWATER UTILITY TAX 331,300 307,978 341,795 (10,495) 103% T.V. CABLE UTILITY TAX 857,600 790,899 803,028 54,572 94% TELEPHONE UTILITY TAX 1,263,200 1,118,248 993,334 269,866 79% PULLTABS TAX 52,000 52,368 53,103 (1,103) 102% AMUSEMENT GAMES 40 141 777 (737) 1943% LEASEHOLD EXCISE TAX 262,300 196,447 162,391 99,909 62% 28,871,930 27,962,302 28,178,079 693,851 98% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 250 270 270 (20) 108% POLICE - FINGERPRINTING 300 425 680 (380) 227% PROF AND OCC LICENSE-TAXI 330 - - 330 0% AMUSEMENTS 4,740 - 6,325 (1,585) 133% VENDING MACHINE/CONCESSION 50,000 50,076 52,624 (2,624) 105% FRANCHISE AGREEMENT-COMCAST 716,800 716,840 730,530 (13,730) 102% FRANCHISE FEE-EDUCATION/GOVERNMENT 42,100 38,710 38,672 3,428 92% FRANCHISE AGREEMENT-VERIZON/FRONTIER 102,300 102,954 105,604 (3,304) 103% FRANCHISE AGREEMENT-BLACKROCK 16,600 17,672 13,904 2,696 84% OLYMPIC VIEW WATER DISTRICT FRANCHISE 298,200 298,389 215,607 82,593 72% GENERAL BUSINESS LICENSE 116,600 90,080 71,730 44,871 62% DEV SERV PERMIT SURCHARGE 44,940 50,515 71,767 (26,827) 160% NON-RESIDENT BUS LICENSE 67,800 52,650 54,250 13,550 80% RIGHT OF WAY FRANCHISE FEE 10,700 55,434 22,955 (12,255) 215% BUILDING STRUCTURE PERMITS 651,100 625,468 807,621 (156,521) 124% ANIMAL LICENSES 35,090 12,047 17,346 17,744 49% STREET AND CURB PERMIT 48,150 46,222 40,791 7,359 85% OTR NON-BUS LIC/PERMITS 13,200 16,721 17,432 (4,232) 132% 2,219,200 2,174,472 2,268,107 (48,907) 102% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 6,920 5,949 1,981 75% ROOFTOP SOLAR CHALLENGE II - 5,250 - - 0% WAASSOC OF SHERIFFS TRAFFIC GRANT - 992 - - 0% TARGET ZERO TEAMS GRANT 4,000 3,348 1,030 2,970 26% HIGH VISIBILITY ENFORCEMENT 7,100 4,675 8,226 (1,126) 116% DOCKSIDE DRILLS GRANT REIMBURSE - 614 3,092 (3,092) 0% WATERFRONT ANALYSIS GRANT - 490,000 10,000 (10,000) 0% PUD PRIVILEDGE TAX 195,500 197,399 198,479 (2,979) 102% MVET/SPECIAL DISTRIBUTION 12,680 11,152 11,564 1,116 91% JUDICIAL SALARY CONTRIBUTION-STATE 18,000 17,677 16,711 1,289 93% CRIMINAL JUSTICE-SPECIAL PROGRAMS 42,500 40,661 41,971 529 99% MARIJUANA ENFORCEMENT 23,700 - - 23,700 0% MARIJUANA EXCISE TAX DISTRIBUTION - - 5,574 (5,574) 0% DUI - CITIES 3,000 6,313 6,198 (3,198) 207% LIQUOR EXCISE TAX 191,000 188,912 197,143 (6,143) 103% LIQUOR BOARD PROFITS 345,600 261,672 259,062 86,538 75% MISCELLANEOUS INTERLOCAL REVENUE - 77,153 - - 0% INTERLOCAL GRANTS - - 35,000 (35,000) 0% VERDANT INTERLOCAL GRANTS 2,000 2,120 2,000 - 100% POLICE TRAINING CLASSES - - 300 (300) 0% 853,010 1,314,860 802,298 50,712 94% REVENUES - GENERAL FUNDCITY OF EDMONDS 9 2017 EMS PropertyTax revenues are $289,358 higher than 2016 revenues. 10 2017 Local Retail Sales/Use Tax revenues are $455,265 higher than 2016 revenues. Please also see pages pages 18 & 19. 8 2017 Real Personal/Property Tax revenues are $198,236 higher than 2016 revenues. 5.4.a Packet Pg. 88 Attachment: November Monthly Financial Report (November Monthly Financial Report) 4 Page 2 of 3 Title 2017 Amended Budget 11/30/2016 Revenues 11/30/2017 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: MUNICIPAL COURT CIVIL FILINGS - 25 - - 0% COURT RECORD SERVICES - - 579 (579) 0% RECORD/LEGAL INSTRUMENTS 2,000 2,242 4,019 (2,019) 201% ATM SURCHARGE FEES 300 408 537 (237) 179% CREDIT CARD FEES 15,000 - 9,828 5,172 66% D/M COURT REC SER 10 47 232 (222) 2322% CIVIL FEE - APPEAL - - 53 (53) 0% WARRANT PREPARATION FEE - - 333 (333) 0% IT TIME PAY FEE - - 213 (213) 0% MUNIC.-DIST. COURT CURR EXPEN 600 481 228 372 38% SALE MAPS & BOOKS 100 4 36 64 36% CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0% BID SUPPLIES REIMBURSEMENT 600 - - 600 0% PHOTOCOPIES 2,000 914 740 1,260 37% POLICE DISCLOSURE REQUESTS 4,000 3,567 2,428 1,572 61% ENGINEERING FEES AND CHARGES 11 200,000 194,869 377,773 (177,773) 189% SNO-ISLE 58,000 74,184 81,102 (23,102) 140% PASSPORTS AND NATURALIZATION FEES 17,000 18,184 20,450 (3,450) 120% POLICE SERVICES SPECIAL EVENTS 30,000 31,852 32,603 (2,603) 109% CAMPUS SAFETY-EDM. SCH. DIST.66,280 13,689 14,721 51,559 22% WOODWAY-LAW PROTECTION 42,000 61,411 60,856 (18,856) 145% MISCELLANEOUS POLICE SERVICES 1,500 538 - 1,500 0% DUI EMERGENCY FIRE SERVICES 300 - - 300 0% FIRE PROTECTION & EMS FOR DUI - 58 77 (77) 0% FIRE DISTRICT #1 STATION BILLINGS 45,000 48,748 52,894 (7,894) 118% LEGAL SERVICES - 177 - - 0% ADULT PROBATION SERVICE CHARGE 56,000 61,765 43,835 12,165 78% ELECTRONIC MONITORING - 100 - - 0% BOOKING FEES 4,200 3,492 2,444 1,756 58% FIRE CONSTRUCTION INSPECTION FEES 8,560 22,756 20,029 (11,469) 234% EMERGENCY SERVICE FEES 8,000 6,608 3,577 4,423 45% EMS TRANSPORT USER FEE 824,200 900,604 828,041 (3,841) 100% FIBER SERVICES - 10,015 - - 0% INTERGOVERNMENTAL FIBER SERVICES - 6,600 - - 0% FLEX FUEL PAYMENTS FROM STATIONS 1,800 2,084 2,273 (473) 126% ANIMAL CONTROL SHELTER 250 339 55 195 22% ZONING/SUBDIVISION FEE 80,250 93,264 110,713 (30,463) 138% PLAN CHECKING FEES 458,500 407,418 421,054 37,446 92% FIRE PLAN CHECK FEES 3,210 10,845 10,980 (7,770) 342% PLANNING 1% INSPECTION FEE 1,600 2,294 1,062 538 66% S.E.P.A. REVIEW 2,140 4,880 8,710 (6,570) 407% CRITICAL AREA STUDY 18,190 18,525 15,890 2,300 87% DV COORDINATOR SERVICES 11,460 10,192 10,504 956 92% GYM AND WEIGHTROOM FEES 12,000 11,745 12,266 (266) 102% LOCKER FEES - 60 30 (30) 0% PROGRAM FEES 910,100 833,403 762,008 148,092 84% TAXABLE RECREATION ACTIVITIES 1,300 964 1,364 (64) 105% WINTER MARKET REGISTRATION FEES 11,000 5,300 4,850 6,150 44% BIRD FEST REGISTRATION FEES 750 916 1,030 (280) 137% INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,044,540 2,061,462 2,167,477 (122,937) 106% 4,967,840 4,927,026 5,087,892 (120,052) 102% 11 2017 Engineering Fees and Charges are $182,904 higher than 2016 revenues. CITY OF EDMONDS REVENUES - GENERAL FUND 5.4.a Packet Pg. 89 Attachment: November Monthly Financial Report (November Monthly Financial Report) 5 Page 3 of 3 Title 2017 Amended Budget 11/30/2016 Revenues 11/30/2017 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 7,200 6,178 4,578 2,622 64% TRAFFIC INFRACTION PENALTIES 232,500 197,188 200,776 31,724 86% NC TRAFFIC INFRACTION 32,800 49,954 31,506 1,294 96% CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 19,760 21,063 (363) 102% CURRENT TRAFFIC INFRACTIONS - - - - 0% NON-TRAFFIC INFRACTION PENALTIES - 39,608 1,000 (1,000) 0% OTHER INFRACTIONS '04 2,100 1,683 2,518 (418) 120% PARKING INFRACTION PENALTIES 25,300 34,547 59,837 (34,537) 237% PARK/INDDISZONE 3,600 3,250 1,954 1,646 54% DWI PENALTIES 8,000 18,661 8,155 (155) 102% DUI - DP ACCT 2,800 2,132 1,592 1,208 57% CRIM CNV FEE DUI 500 425 152 348 30% DUI - DP FEE - - 152 (152) 0% OTHER CRIMINAL TRAF MISDEM PEN - 88 239 (239) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 33,600 29,121 31,340 2,260 93% CRIMINAL CONVICTION FEE CT 2,000 2,630 2,331 (331) 117% CRIM CONV FEE CT 2,000 1,527 1,469 531 73% OTHER NON-TRAF MISDEMEANOR PEN - - 32 (32) 0% OTHER NON TRAFFIC MISD. 8/03 9,300 9,918 8,147 1,153 88% COURT DV PENALTY ASSESSMENT 600 430 444 156 74% CRIMINAL CONVICTION FEE CN 1,900 1,594 1,166 734 61% CRIM CONV FEE CN 500 533 393 107 79% CRIMINAL COSTS-RECOUPMENTS 30,900 23,445 7,581 23,319 25% PUBLIC DEFENSE RECOUPMENT 25,600 22,067 15,314 10,286 60% BANK CHARGE FOR CONV. DEFENDANT 6,000 6,782 8,147 (2,147) 136% COURT INTERPRETER COSTS 100 73 246 (146) 246% BUS. LICENSE PERMIT PENALTY 11,000 13,485 9,630 1,370 88% MISC FINES AND PENALTIES 1,400 1,565 2,040 (640) 146%460,400 486,645 421,799 38,601 92% MISCELLANEOUS: INVESTMENT INTEREST 40,400 46,842 113,282 (72,882) 280% INTEREST ON COUNTY TAXES 5,700 5,815 10,021 (4,321) 176% INTEREST - COURT COLLECTIONS 5,400 5,555 5,799 (399) 107% PARKING 15,600 15,121 15,346 254 98% SPACE/FACILITIES RENTALS 147,000 141,529 124,871 22,129 85% BRACKET ROOM RENTAL 5,000 4,560 4,760 240 95% LEASES LONG-TERM 175,000 164,395 167,624 7,376 96% OTHER RENTS & USE CHARGES 2,400 1,800 1,800 600 75% DONATION/CONTRIBUTION - - 1,133 (1,133) 0% PARKS DONATIONS 4,350 4,350 3,650 700 84% BIRD FEST CONTRIBUTIONS 3,000 2,142 2,044 956 68% VOLUNTEER PICNIC CONTRIBUTIONS 1,000 1,701 - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - 54,943 (53,943) 5494% SALE OF JUNK/SALVAGE 300 304 4,945 (4,645) 1648% SALES OF UNCLAIM PROPERTY 3,000 6,900 1,950 1,050 65% CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 3,876 7 1,993 0% POLICE JUDGMENTS/RESTITUTION 200 296 91 109 45% CASHIER'S OVERAGES/SHORTAGES - 275 276 (276) 0% OTHER MISC REVENUES 2,000 12,061 8,897 (6,897) 445% SMALL OVERPAYMENT 30 30 42 (12) 140% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES - MUNICIPAL COURT 300 175 346 (46) 115% NSF FEES - POLICE - - 60 (60) 0% US BANK REBATE 7,500 6,947 6,629 871 88% 423,300 424,672 528,517 (105,217) 125% TRANSFERS-IN: PROCEEDS OF REFUNDING DEBT - 549,095 - - 0% INSURANCE RECOVERIES - 58,451 7,143 (7,143) 0% TRANSFER FROM FUND 127 26,300 25,835 26,300 - 100%26,300 633,381 33,443 (7,143) 127% TOTAL GENERAL FUND REVENUE 37,821,980$ 37,923,359$ 37,320,136$ 501,844$ 99% REVENUES - GENERAL FUND CITY OF EDMONDS 5.4.a Packet Pg. 90 Attachment: November Monthly Financial Report (November Monthly Financial Report) 6 Page 1 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 14,717,300$ 12,438,009$ 13,041,975$ 1,675,325$ 89% OVERTIME 485,880 468,061 520,475 (34,595) 107% HOLIDAY BUY BACK 226,420 195,915 201,386 25,034 89% BENEFITS 5,461,580 4,748,582 5,143,295 318,285 94% UNIFORMS 85,110 75,493 68,512 16,598 80% SUPPLIES 379,009 330,606 300,634 78,375 79% SMALL EQUIPMENT 50,040 113,108 58,280 (8,240) 116% PROFESSIONAL SERVICES 3,645,383 2,728,154 2,498,814 1,146,569 69% COMMUNICATIONS 182,780 148,037 122,563 60,217 67% TRAVEL 50,430 35,035 40,836 9,594 81% EXCISE TAXES 6,500 - 4,612 1,888 71% ADVERTISING - 4,497 - - 0% RENTAL/LEASE 1,708,050 847,535 1,555,169 152,881 91% INSURANCE 609,550 538,732 616,495 (6,945) 101% UTILITIES 457,800 449,852 474,024 (16,224) 104% REPAIRS & MAINTENANCE 224,830 299,410 227,714 (2,884) 101% MISCELLANEOUS 396,800 246,910 278,378 118,422 70% INTERGOVERNMENTAL SERVICES 10,016,530 9,821,220 9,772,089 244,441 98% INTERGOVERNMENTAL PAYMENTS 135,000 125,000 70,000 65,000 52% INTERFUND SUBSIDIES 12 1,263,200 1,739,021 920,630 342,570 73% BUILDINGS 18,323 - - 18,323 0% MACHINERY/EQUIPMENT 58,000 36,690 91,135 (33,135) 157% GENERAL OBLIGATION BOND PRINCIPAL 164,790 655,419 170,160 (5,370) 103% DEBT ISSUE COSTS - 5,327 - - 0% OTHER DEBT 500 235 222 278 44% INTEREST ON LONG-TERM EXTERNAL DEBT 39,580 47,251 27,979 11,601 71%40,383,385$ 36,098,102$ 36,205,377$ 4,178,008$ 90% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 183,190$ 146,821$ 139,491$ 43,699$ 76% IN HOME LTC CLAIMS 102,990 88,545 234,596 (131,606) 228% PROFESSIONAL SERVICES 7,000 1,286 8,828 (1,828) 126% TRAVEL - 447 - - 0% MISCELLANEOUS 280 770 400 (120) 143% 293,460$ 237,869$ 383,314$ (89,854)$ 131% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS 100,000$ -$ 81,277$ 18,723$ 81%100,000$ -$ 81,277$ 18,723$ 81% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 200 - - 200 0% MISCELLANEOUS 5,100 - - 5,100 0% 5,400$ -$ -$ 5,400$ 0% BUILDING MAINTENANCE SUBFUND (016) SUPPLIES -$ 1,756$ 7,357$ (7,357)$ 0% PROFESSIONAL SERVICES 2,000 344,236 67,151 (65,151) 3358% REPAIRS & MAINTENANENCE 193,500 182,683 102,346 91,154 53% MISCELLANEOUS - 546 - - 0% MACHINERY/EQUIPMENT - 191,821 - - 0% CONSTRUCTION PROJECTS 350,000 1,290,122 126,440 223,560 36%545,500$ 2,011,164$ 303,294$ 242,206$ 56% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000$ 1,263$ 1,810$ 1,190$ 60% SMALL EQUIPMENT 5,000 5,768 - 5,000 0% COMMUNICATIONS 2,230 1,542 815 1,415 37% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 10,000 5,000 15,000 25% INTERGOVERNMENTAL SERVICES 45,000 31,839 41,642 3,358 93% 76,030$ 50,413$ 49,268$ 26,762$ 65% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 12 Difference between 2016 and 2017 is primarily due to final payment of 2014 debt. 5.4.a Packet Pg. 91 Attachment: November Monthly Financial Report (November Monthly Financial Report) 7 Page 2 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 555,070$ 556,598$ 481,104$ 73,966$ 87% OVERTIME 18,400 21,967 27,405 (9,005) 149% BENEFITS 318,720 282,258 248,902 69,818 78% UNIFORMS 6,000 3,745 3,711 2,289 62% SUPPLIES 350,000 166,166 208,137 141,863 59% SMALL EQUIPMENT 24,000 6,176 9,841 14,159 41% PROFESSIONAL SERVICES 15,050 13,914 12,892 2,158 86% COMMUNICATIONS 3,500 3,722 6,238 (2,738) 178% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 181,020 175,365 166,990 14,030 92% INSURANCE 113,230 97,912 110,508 2,722 98% UTILITIES 270,170 225,034 227,371 42,799 84% REPAIRS & MAINTENANCE 111,550 25,433 14,329 97,221 13% MISCELLANEOUS 25,000 13,134 2,595 22,405 10% INTERGOVERNMENTAL SERVICES 5,000 1,990 5,324 (324) 106% MACHINERY/EQUIPMENT - - 8,088 (8,088) 0% GENERAL OBLIGATION BOND PRINCIPAL 3,490 41,808 3,900 (410) 112% INTEREST ON LONG-TERM EXTERNAL DEBT 1,610 1,756 709 901 44% DEBT ISSUE COSTS - 412 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 1 - - 0% 2,002,810$ 1,637,390$ 1,538,042$ 464,768$ 77% COMBINED STREET CONST/IMPROVE (112) SALARIES AND WAGES -$ -$ 15,383$ (15,383)$ 0% OVERTIME - - 672 (672) 0% BENEFITS - - 6,409 (6,409) 0% SMALL EQUIPMENT - - 2,056 (2,056) 0% PROFESSIONAL SERVICES 2,625,385 1,071,103 973,608 1,651,777 37% REPAIRS & MAINTENANCE - - 603,198 (603,198) 0% INTERFUND SUBSIDIES 328,100 40,908 40,711 287,389 12% LAND - 190,064 - - 0% MACHINERY/EQUIPMENT - - 8,166 (8,166) 0% CONSTRUCTION PROJECTS 3,643,922 1,821,477 3,051,855 592,067 84% INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100% INTEREST 3,050 3,396 3,035 15 100% 6,672,677$ 3,199,149$ 4,777,295$ 1,895,382$ 72% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,700$ 3,608$ 3,865$ 835$ 82% SMALL EQUIPMENT 1,700 685 902 798 53% PROFESSIONAL SERVICES 166,500 58,248 49,567 116,933 30% TRAVEL 80 11 35 46 43% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 4,682 3,810 2,790 58% 181,880$ 67,235$ 58,179$ 123,701$ 32% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 93,300$ 60,726$ 70,816$ 22,484$ 76% MISCELLANEOUS 6,800 845 200 6,600 3% INTERFUND SUBSIDIES 4,000 2,000 4,000 - 100% 104,100$ 63,572$ 75,016$ 29,084$ 72% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,790$ 1,726$ 1,638$ 152$ 92% PROFESSIONAL SERVICES 25,090 - - 25,090 0% 26,880$ 1,726$ 1,638$ 25,242$ 6% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 2,000$ 1,285$ 1,235$ 765$ 62% 2,000$ 1,285$ 1,235$ 765$ 62% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SERVICES 57,200$ 15,453$ 23,806$ 33,394$ 42% MISCELLANEOUS 4,500 3,203 2,600 1,900 58% 61,700$ 18,656$ 26,407$ 35,293$ 43% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 5.4.a Packet Pg. 92 Attachment: November Monthly Financial Report (November Monthly Financial Report) 8 Page 3 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 21,000$ 48,756$ 54,963$ (33,963)$ 262% PROFESSIONAL SERVICES 150,000 151,441 303,083 (153,083) 202% RENTAL/LEASE - 2,790 - - 0% UTILITIES - - 1,649 (1,649) 0% REPAIRS & MAINTENANCE 140,000 20,948 - 140,000 0% MISCELLANEOUS - 181 - - 0% CONSTRUCTION PROJECTS 2,795,566 202,416 441,834 2,353,732 16% 3,106,566$ 426,531$ 801,528$ 2,305,038$ 26% REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) PROFESSIONAL SERVICES 118,255$ -$ 14,527$ 103,728$ 12% INTERFUND SUBSIDIES 142,330 17,213 16,163 126,168 11% LAND 200,000 476,669 43,201 156,799 22% CONSTRUCTION PROJECTS 2,159,843 55,406 106,364 2,053,479 5% GENERAL OBLIGATION BONDS 20,280 243,360 22,701 (2,421) 112% INTEREST 9,350 10,221 4,125 5,225 44% DEBT ISSUE COSTS - 2,396 - - 0% OTHER INTEREST & OTHER DEBT SERVICE COSTS - 79 72 (72) 0% 2,650,058$ 805,344$ 207,152$ 2,442,906$ 8% GIFTS CATALOG FUND (127) SUPPLIES 17,820$ 5,356$ 1,638$ 16,182$ 9% PROFESSIONAL SERVICES 6,500 6,443 - 6,500 0% MISCELLANEOUS 600 - - 600 0% INTERFUND SUBSIDIES 26,300 25,835 26,300 - 100% 51,220$ 37,634$ 27,938$ 23,282$ 55% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 124,410$ 75,571$ 68,220$ 56,190$ 55% OVERTIME 3,500 1,461 3,365 135 96% BENEFITS 35,910 32,285 32,217 3,693 90% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 24,500 2,825 4,731 19,769 19% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 15,725 8,803 11,197 44% PROFESSIONAL SERVICES 4,200 3,896 5,815 (1,615) 138% COMMUNICATIONS 1,410 916 1,257 153 89% TRAVEL 500 - - 500 0% RENTAL/LEASE 10,790 10,588 9,891 899 92% UTILITIES 3,800 1,453 4,474 (674) 118% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 4,000 2,881 5,215 (1,215) 130% 234,520$ 147,602$ 143,990$ 90,530$ 61% PARKS CONSTRUCTION FUND (132) SUPPLIES 20,000$ -$ -$ 20,000$ 0% PROFESSIONAL SERVICES 600,000 45,504 89,146 510,854 15% INTERFUND SUBSIDIES 3,000 - - 3,000 0% LAND - 475,710 - - 0% CONSTRUCTION PROJECTS 2,096,363 538,930 451,871 1,644,492 22% 2,719,363$ 1,060,144$ 541,017$ 2,178,346$ 20% SISTER CITY COMMISSION (138) SALARIES AND WAGES -$ 45$ -$ -$ 0% BENEFITS - 5 - - 0% SUPPLIES 1,500 255 390 1,110 26% TRAVEL 4,500 2,515 2,839 1,661 63% MISCELLANEOUS 4,500 2,833 2,794 1,706 62% 10,500$ 5,653$ 6,023$ 4,477$ 57% TRANSPORTATION BENEFIT DISTRICT (139) INSURANCE -$ 2,500$ -$ -$ 0% INTERGOVERNMENTAL SERVICES - 598,816 - - 0% -$ 601,316$ -$ -$ 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 5.4.a Packet Pg. 93 Attachment: November Monthly Financial Report (November Monthly Financial Report) 9 Page 4 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent BUSINESS IMPROVEMENT DISTRICT FUND (140) SUPPLIES -$ 6,618$ 842$ (842)$ 0% PROFESSIONAL SERVICES - 46,980 61,387 (61,387) 0% MISCELLANEOUS - 11,373 1,967 (1,967) 0% -$ 64,972$ 64,196$ (64,196)$ 0% LID FUND CONTROL (211) INTERFUND SUBSIDIES 16,450$ -$ 16,450$ -$ 100% 16,450$ -$ 16,450$ -$ 100% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 565,450$ -$ -$ 565,450$ 0% INTEREST 129,880 70,301 64,938 64,942 50% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% 695,830$ 70,301$ 64,938$ 630,892$ 9% 2014 DEBT SERVICE FUND (232) 2014 PRINCIPAL PAYMENT -$ 933,208$ -$ -$ 0% INTEREST - 3,221 - - 0% -$ 936,429$ -$ -$ 0% WATER FUND (421) SALARIES AND WAGES 844,510$ 712,213$ 678,531$ 165,979$ 80% OVERTIME 24,000 22,990 18,739 5,261 78% BENEFITS 405,720 329,503 319,568 86,152 79% UNIFORMS 4,000 2,759 4,727 (727) 118% SUPPLIES 150,000 103,903 134,506 15,494 90% WATER PURCHASED FOR RESALE 1,667,500 1,496,939 1,576,562 90,938 95% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 104,231 201,048 (58,048) 141% SMALL EQUIPMENT 19,730 5,097 5,579 14,151 28% PROFESSIONAL SERVICES 2,181,281 1,046,788 1,337,208 844,073 61% COMMUNICATIONS 30,000 26,596 27,308 2,692 91% TRAVEL 200 - 45 155 23% EXCISE TAXES 340,000 381,263 386,648 (46,648) 114% RENTAL/LEASE 146,130 89,801 132,619 13,511 91% INSURANCE 56,050 52,335 58,214 (2,164) 104% UTILITIES 35,000 19,267 22,023 12,977 63% REPAIRS & MAINTENANCE 17,500 30,919 380,274 (362,774) 2173% MISCELLANEOUS 83,500 71,305 86,599 (3,099) 104% INTERGOVERNMENTAL SERVICES 30,000 32,496 38,184 (8,184) 127% INTERFUND TAXES 1,229,110 1,145,387 1,154,041 75,069 94% INTERFUND SUBSIDIES 642,020 219,326 215,315 426,705 34% MACHINERY/EQUIPMENT 25,000 15,065 - 25,000 0% CONSTRUCTION PROJECTS 4,488,771 1,568,656 1,166,444 3,322,327 26% GENERAL OBLIGATION BONDS 2,340 - 2,619 (279) 112% REVENUE BONDS 335,510 - - 335,510 0% INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100% INTEREST 246,940 129,068 123,916 123,024 50% DEBT ISSUE COSTS - 276 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 378 375 (375) 0% 13,173,652$ 7,632,401$ 8,096,934$ 5,076,718$ 61% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 5.4.a Packet Pg. 94 Attachment: November Monthly Financial Report (November Monthly Financial Report) 10 Page 5 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent STORM FUND (422) SALARIES AND WAGES 523,320$ 463,630$ 541,407$ (18,087)$ 103% OVERTIME 6,000 14,106 11,102 (5,102) 185% BENEFITS 262,680 237,564 284,881 (22,201) 108% UNIFORMS 6,500 5,450 4,849 1,651 75% SUPPLIES 46,000 23,736 33,256 12,744 72% SMALL EQUIPMENT 5,730 1,354 5,880 (150) 103% PROFESSIONAL SERVICES 2,191,297 1,034,516 961,538 1,229,759 44% COMMUNICATIONS 3,200 2,423 4,486 (1,286) 140% TRAVEL 4,300 300 - 4,300 0% EXCISE TAXES 55,000 50,446 55,125 (125) 100% RENTAL/LEASE 264,970 227,707 238,812 26,158 90% INSURANCE 71,540 63,187 72,028 (488) 101% UTILITES 10,500 8,692 9,093 1,407 87% REPAIR & MAINTENANCE 13,000 14,183 52,173 (39,173) 401% MISCELLANEOUS 101,000 67,353 70,067 30,933 69% INTERGOVERNMENTAL SERVICES 150,000 136,258 115,306 34,694 77% INTERFUND TAXES AND OPERATING ASSESSMENT 330,430 307,978 341,795 (11,365) 103% INTERFUND SUBSIDIES 293,910 95,380 84,737 209,173 29% CONSTRUCTION PROJECTS 3,517,344 607,646 84,252 3,433,092 2% GENERAL OBLIGATION BONDS 85,440 - 95,635 (10,195) 112% REVENUE BONDS 164,000 - - 164,000 0% INTERGOVERNMENTAL LOANS 32,070 32,063 32,063 8 100% INTEREST 158,480 105,021 77,570 80,910 49% DEBT ISSUE COSTS - 10,095 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 193 165 (165) 0% 8,296,711$ 3,509,279$ 3,176,220$ 5,120,491$ 38% SEWER FUND (423) SALARIES AND WAGES 1,783,120$ 1,567,649$ 1,543,095$ 240,025$ 87% OVERTIME 95,000 84,629 90,270 4,730 95% BENEFITS 784,430 702,260 707,268 77,162 90% UNIFORMS 9,500 6,417 7,438 2,062 78% SUPPLIES 417,200 252,037 199,735 217,465 48% FUEL CONSUMED 80,000 43,479 66,746 13,254 83% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - 2,989 1,011 75% SMALL EQUIPMENT 62,730 22,219 31,554 31,176 50% PROFESSIONAL SERVICES 1,837,472 1,908,484 1,917,306 (79,834) 104% COMMUNICATIONS 43,000 35,710 36,052 6,948 84% TRAVEL 5,000 3,122 - 5,000 0% EXCISE TAXES 170,000 178,703 198,542 (28,542) 117% RENTAL/LEASE 306,650 164,303 277,556 29,094 91% INSURANCE 109,270 106,915 116,720 (7,450) 107% UTILITIES 1,217,860 1,066,175 1,062,515 155,345 87% REPAIR & MAINTENANCE 340,000 237,768 331,776 8,224 98% MISCELLANEOUS 117,950 72,762 92,024 25,926 78% INTERGOVERNMENTAL SERVICES 178,000 162,276 109,106 68,894 61% INTERFUND TAXES AND OPERATING ASSESSMENT 629,140 582,985 643,429 (14,289) 102% INTERFUND SUBSIDIES 2,267,430 1,038,681 1,660,518 606,912 73% MACHINERY/EQUIPMENT 110,000 48,016 173,745 (63,745) 158% CONSTRUCTION PROJECTS 5,854,736 2,449,859 2,993,896 2,860,840 51% GENERAL OBLIGATION BONDS 132,950 - 115,717 17,233 87% REVENUE BONDS 75,510 - - 75,510 0% INTERGOVERNMENTAL LOANS 171,240 170,603 171,230 10 100% INTEREST 114,500 67,771 58,041 56,459 51% DEBT ISSUE COSTS - 12,214 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 6,242 5,939 (5,939) 0% 16,916,688$ 10,991,277$ 12,613,206$ 4,303,482$ 75% BOND RESERVE FUND (424) REVENUE BONDS 680,020$ -$ -$ 680,020$ 0% INTEREST 1,308,700 667,442 654,342 654,358 50% OTHER INTEREST & DEBT SERVICE COSTS 1,000 - - 1,000 0% 1,989,720$ 667,442$ 654,342$ 1,335,378$ 33% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 5.4.a Packet Pg. 95 Attachment: November Monthly Financial Report (November Monthly Financial Report) 11 Page 6 of 6 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 238,360$ 204,415$ 214,426$ 23,934$ 90% OVERTIME 2,000 488 48 1,952 2% BENEFITS 103,580 89,415 95,392 8,189 92% UNIFORMS 1,000 952 676 324 68% SUPPLIES 110,000 72,719 64,316 45,684 58% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 294,200 129,042 191,933 102,267 65% SMALL EQUIPMENT 58,000 11,048 53,420 4,580 92% PROFESSIONAL SERVICES 44,000 1,288 2,199 41,801 5% COMMUNICATIONS 3,000 2,162 2,055 945 69% TRAVEL 1,000 1,000 - 1,000 0% RENTAL/LEASE 15,350 17,626 13,763 1,587 90% INSURANCE 29,010 29,967 26,351 2,659 91% UTILITIES 14,000 10,723 11,712 2,288 84% REPAIRS & MAINTENANCE 60,000 41,367 52,540 7,460 88% MISCELLANEOUS 12,000 7,134 8,138 3,862 68% INTERGOVERNMENTAL SERVICES 2,500 1,455 1,765 735 71% MACHINERY/EQUIPMENT 969,000 793,745 970,351 (1,351) 100% 1,958,000$ 1,414,547$ 1,709,084$ 248,916$ 87% TECHNOLOGY RENTAL FUND (512) SALARIES AND WAGES 277,270$ -$ 253,585$ 23,685$ 91% OVERTIME 2,000 - 30 1,970 2% BENEFITS 92,150 - 85,487 6,663 93% SUPPLIES 5,000 - 12,636 (7,636) 253% SMALL EQUIPMENT 23,000 - 45,900 (22,900) 200% PROFESSIONAL SERVICES 114,000 - 20,818 93,182 18% COMMUNICATIONS 65,270 - 38,623 26,647 59% TRAVEL 1,500 - (17) 1,517 -1% RENTAL/LEASE 7,850 - 7,464 386 95% REPAIRS & MAINTENANCE 241,390 - 176,142 65,248 73% MISCELLANEOUS 5,000 - 9,763 (4,763) 195% MACHINERY/EQUIPMENT 56,000 - - 56,000 0% 890,430$ -$ 650,430$ 240,000$ 73% FIREMEN'S PENSION FUND (617) BENEFITS 22,550$ 15,373$ 16,645$ 5,905$ 74% PENSION AND DISABILITY PAYMENTS 48,320 23,506 43,934 4,386 91% PROFESSIONAL SERVICES 1,200 214 1,222 (22) 102% 72,070$ 39,094$ 61,802$ 10,268$ 86% TOTAL EXPENDITURE ALL FUNDS 103,237,600$ 71,796,526$ 72,335,593$ 30,902,007$ 70% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 5.4.a Packet Pg. 96 Attachment: November Monthly Financial Report (November Monthly Financial Report) 12 Page 1 of 1 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent CITY COUNCIL 376,120$ 216,202$ 252,877$ 123,243$ 67% OFFICE OF MAYOR 276,700 234,054 249,397 27,303 90% HUMAN RESOURCES 456,490 314,853 342,379 114,111 75% MUNICIPAL COURT 1,016,040 803,618 878,792 137,248 86% CITY CLERK 640,700 519,788 579,731 60,969 90% FINANCE 1,061,570 1,382,316 966,915 94,655 91% CITY ATTORNEY 818,780 666,581 734,024 84,756 90% NON-DEPARTMENTAL 13,041,835 13,396,051 12,074,146 967,689 93% POLICE SERVICES 10,527,420 8,711,208 9,587,220 940,200 91% COMMUNITY SERVICES/ECONOMIC DEV.576,730 453,901 481,259 95,471 83% DEVELOPMENT SERVICES 3,117,387 2,198,794 2,565,669 551,718 82% PARKS & RECREATION 4,165,215 3,318,572 3,545,042 620,173 85% PUBLIC WORKS 2,713,370 2,551,689 2,420,621 292,749 89% FACILITIES MAINTENANCE 1,595,028 1,330,476 1,527,302 67,726 96% 40,383,385$ 36,098,102$ 36,205,377$ 4,178,008$ 90% Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent WATER UTILITY FUND 13,173,652$ 7,632,401$ 8,096,934$ 5,076,718$ 61% STORM UTILITY FUND 8,296,711 3,509,279 3,176,220 5,120,491 38% SEWER/WWTP UTILITY FUND 16,916,688 10,991,277 12,613,206 4,303,482 75% BOND RESERVE FUND 1,989,720 667,442 654,342 1,335,378 33% 40,376,771$ 22,800,399$ 24,540,702$ 15,836,069$ 61% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS 5.4.a Packet Pg. 97 Attachment: November Monthly Financial Report (November Monthly Financial Report) 13 Page 1 of 4 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 144,170$ 116,562$ 141,049$ 3,121$ 98% OVERTIME 1,000 140 - 1,000 0% BENEFITS 58,520 84,895 87,934 (29,414) 150% SUPPLIES 2,000 1,667 1,079 921 54% SMALL EQUIPMENT - 2,980 285 (285) 0% PROFESSIONAL SERVICES 126,160 1,432 1,672 124,488 1% COMMUNICATIONS 3,000 3,011 3,001 (1) 100% TRAVEL 6,700 1,572 1,261 5,439 19% RENTAL/LEASE 9,070 278 8,061 1,009 89% REPAIRS/MAINTENANCE 500 15 - 500 0% MISCELLANEOUS 25,000 3,652 8,535 16,465 34% 376,120$ 216,202$ 252,877$ 123,243$ 67% OFFICE OF MAYOR SALARIES 202,230$ 181,025$ 185,444$ 16,786$ 92% BENEFITS 49,670 44,070 45,582 4,088 92% SUPPLIES 1,500 1,044 553 947 37% PROFESSIONAL SERVICES 2,000 1,311 1,582 418 79% COMMUNICATION 1,400 1,119 1,131 269 81% TRAVEL 4,000 538 1,053 2,947 26% RENTAL/LEASE 11,450 1,325 10,144 1,306 89% MISCELLANEOUS 4,450 3,624 3,907 543 88% 276,700$ 234,054$ 249,397$ 27,303$ 90% HUMAN RESOURCES SALARIES 249,980$ 198,149$ 197,219$ 52,761$ 79% OVERTIME - 43 369 (369) 0% BENEFITS 79,390 68,270 70,887 8,503 89% SUPPLIES 2,300 2,927 1,970 330 86% SMALL EQUIPMENT 300 - 1,181 (881) 394% PROFESSIONAL SERVICES 78,000 42,055 38,494 39,506 49% COMMUNICATIONS 700 994 1,019 (319) 146% TRAVEL 1,000 724 428 572 43% RENTAL/LEASE 19,790 2,196 20,208 (418) 102% REPAIR/MAINTENANCE 7,850 - 7,056 794 90% MISCELLANEOUS 17,180 (505) 3,547 13,633 21% 456,490$ 314,853$ 342,379$ 114,111$ 75% MUNICIPAL COURT SALARIES 609,690$ 517,076$ 529,560$ 80,130$ 87% OVERTIME 600 2,067 441 159 73% BENEFITS 222,520 187,550 209,503 13,018 94% SUPPLIES 9,200 6,867 6,250 2,950 68% SMALL EQUIPMENT 900 320 474 426 53% PROFESSIONAL SERVICES 90,000 68,758 75,144 14,856 83% COMMUNICATIONS 2,700 2,297 2,395 305 89% TRAVEL 4,500 2,882 1,852 2,648 41% RENTAL/LEASE 39,780 670 36,540 3,240 92% REPAIR/MAINTENANCE 1,250 1,024 639 611 51% MISCELLANEOUS 34,900 14,108 15,994 18,906 46% 1,016,040$ 803,618$ 878,792$ 137,248$ 86% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS 5.4.a Packet Pg. 98 Attachment: November Monthly Financial Report (November Monthly Financial Report) 14 Page 2 of 4 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 326,390$ 304,367$ 299,890$ 26,500$ 92% OVERTIME 1,000 1,978 180 820 18% BENEFITS 140,440 119,779 136,652 3,788 97% SUPPLIES 10,240 5,282 4,011 6,229 39% SMALL EQUIPMENT - 1,416 - - 0% PROFESSIONAL SERVICES 28,310 25,323 27,256 1,054 96% COMMUNICATIONS 50,000 13,061 25,994 24,006 52% TRAVEL 1,000 - 368 632 37% RENTAL/LEASE 50,810 15,937 47,740 3,070 94% REPAIRS & MAINTENANCE 28,510 27,034 30,422 (1,912) 107% MISCELLANEOUS 4,000 5,610 7,217 (3,217) 180% 640,700$ 519,788$ 579,731$ 60,969$ 90% FINANCE SALARIES 696,560$ 796,175$ 629,061$ 67,499$ 90% OVERTIME 4,500 1,810 - 4,500 0% BENEFITS 235,920 264,781 219,350 16,570 93% SUPPLIES 7,350 11,280 4,721 2,629 64% SMALL EQUIPMENT 2,650 57,025 1,612 1,038 61% PROFESSIONAL SERVICES 32,800 30,742 34,247 (1,447) 104% COMMUNICATIONS 2,000 49,586 1,554 446 78% TRAVEL 2,600 2,112 2,548 52 98% RENTAL/LEASE 30,340 10,696 28,915 1,425 95%REPAIR/MAINTENANCE 38,500 137,433 40,372 (1,872) 105%MISCELLANEOUS 8,350 11,436 4,535 3,815 54%MACHINERY/EQUIPMENT - 9,242 - - 0% 1,061,570$ 1,382,316$ 966,915$ 94,655$ 91% CITY ATTORNEY PROFESSIONAL SERVICES 818,780$ 664,444$ 734,024$ 84,756$ 90% MISCELLANEOUS - 2,137 - - 0% 818,780$ 666,581$ 734,024$ 84,756$ 90% NON-DEPARTMENTAL SALARIES 51,525$ -$ -$ 51,525$ 0% BENEFITS - UNEMPLOYMENT 25,000 3,090 2,975 22,025 12% SUPPLIES 5,000 2,718 4,972 28 99% PROFESSIONAL SERVICES 726,430 433,336 443,533 282,897 61% EXCISE TAXES 6,500 4,497 4,612 1,888 71% RENTAL/LEASE 10,480 3,600 9,907 573 95% INSURANCE 609,550 538,732 616,495 (6,945) 101% MISCELLANEOUS 69,000 67,882 66,527 2,473 96% INTERGOVT SERVICES 9,935,280 9,769,941 9,736,136 199,144 98% ECA LOAN PAYMENT 135,000 125,000 70,000 65,000 52% INTERFUND SUBSIDIES 13 1,263,200 1,739,021 920,630 342,570 73% GENERAL OBLIGATION BOND 164,790 655,419 170,160 (5,370) 103% INTEREST ON LONG-TERM DEBT 39,580 47,251 27,979 11,601 71% DEBT ISSUE COSTS - 5,327 - - 0% FISCAL AGENT FEES 500 235 222 278 44% 13,041,835$ 13,396,051$ 12,074,146$ 967,689$ 93% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 13 Differences between 2016 and 2017 are primarily due to final payment of 2014 debt . 5.4.a Packet Pg. 99 Attachment: November Monthly Financial Report (November Monthly Financial Report) 15 Page 3 of 4 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 6,209,630$ 5,174,035$ 5,532,369$ 677,261$ 89% OVERTIME 454,780 431,137 472,649 (17,869) 104% HOLIDAY BUYBACK 226,420 195,915 201,386 25,034 89% BENEFITS 2,332,980 2,033,056 2,202,022 130,958 94% UNIFORMS 75,450 65,887 60,520 14,930 80% SUPPLIES 88,500 76,930 54,407 34,093 61% SMALL EQUIPMENT 28,210 32,292 27,257 953 97% PROFESSIONAL SERVICES 117,670 74,164 76,030 41,640 65% COMMUNICATIONS 50,820 27,682 32,984 17,836 65% TRAVEL 17,310 15,086 19,156 (1,846) 111% RENTAL/LEASE 842,630 541,139 768,116 74,514 91% REPAIR/MAINTENANCE 15,120 9,031 7,216 7,904 48% MISCELLANEOUS 46,350 26,888 33,896 12,454 73% INTERGOVTL SERVICES 10,550 7,967 8,078 2,473 77% MACHINERY/EQUIPMENT 11,000 - 91,135 (80,135) 828% 10,527,420$ 8,711,208$ 9,587,220$ 940,200$ 91% COMMUNITY SERVICES/ECON DEV. SALARIES 230,850$ 207,151$ 211,985$ 18,865$ 92% BENEFITS 69,230 61,796 65,411 3,819 94% SUPPLIES 7,000 6,022 6,100 900 87% SMALL EQUIPMENT 800 125 - 800 0% PROFESSIONAL SERVICES 246,900 172,635 183,421 63,479 74% COMMUNICATIONS 1,490 980 1,015 475 68% TRAVEL 2,000 1,189 1,048 952 52% RENTAL/LEASE 10,960 1,425 8,830 2,130 81% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 7,000 2,578 3,449 3,551 49% 576,730$ 453,901$ 481,259$ 95,471$ 83% DEVELOPMENT SERVICES/PLANNING SALARIES 1,547,970$ 1,303,049$ 1,370,518$ 177,452$ 89% OVERTIME 1,300 6,202 15,677 (14,377) 1206% BENEFITS 568,060 478,572 502,174 65,886 88% UNIFORMS 500 100 - 500 0% SUPPLIES 16,100 16,373 11,596 4,504 72% SMALL EQUIPMENT 6,000 5,089 6,131 (131) 102% PROFESSIONAL SERVICES 755,567 286,217 454,657 300,910 60% COMMUNICATIONS 8,700 5,900 6,896 1,804 79% TRAVEL 4,750 7,489 7,101 (2,351) 150% RENTAL/LEASE 147,580 19,682 136,491 11,089 92% REPAIRS & MAINTENANCE 6,800 8,973 2,489 4,311 37% MISCELLANEOUS 54,060 33,700 51,939 2,121 96% MACHINERY/EQUIPMENT - 27,449 - - 0% 3,117,387$ 2,198,794$ 2,565,669$ 551,718$ 82% ENGINEERING SALARIES 1,479,070$ 1,188,597$ 1,302,183$ 176,887$ 88% OVERTIME 5,000 3,591 104 4,896 2% BENEFITS 572,030 472,105 548,957 23,073 96% UNIFORMS 360 926 - 360 0% SUPPLIES - 79 - - 0% SMALL EQUIPMENT 3,930 1,952 3,383 547 86% PROFESSIONAL SERVICES 48,080 507,079 36,261 11,819 75% COMMUNICATIONS 14,700 9,943 10,940 3,760 74% TRAVEL 600 1,299 39 561 7% RENTAL/LEASE 93,250 21,479 82,987 10,263 89% REPAIR/MAINTENANCE 2,600 - 587 2,013 23% MISCELLANEOUS 23,000 17,709 12,359 10,641 54% 2,242,620$ 2,224,759$ 1,997,799$ 244,821$ 89% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 5.4.a Packet Pg. 100 Attachment: November Monthly Financial Report (November Monthly Financial Report) 16 Page 4 of 4 Title 2017 Amended Budget 11/30/2016 Expenditures 11/30/2017 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 2,003,255$ 1,608,022$ 1,718,080$ 285,175$ 86% OVERTIME 10,000 15,373 22,840 (12,840) 228% BENEFITS 728,320 610,218 686,581 41,739 94% UNIFORMS 5,800 5,061 3,795 2,005 65% SUPPLIES 117,390 121,762 113,442 3,948 97% SMALL EQUIPMENT 3,250 10,171 12,330 (9,080) 379% PROFESSIONAL SERVICES 556,240 416,982 377,801 178,439 68% COMMUNICATIONS 29,920 18,485 19,627 10,293 66% TRAVEL 4,470 2,132 5,819 (1,349) 130% RENTAL/LEASE 283,560 174,637 257,091 26,469 91% PUBLIC UTILITY 175,000 199,839 204,251 (29,251) 117% REPAIR/MAINTENANCE 37,700 39,946 34,067 3,633 90% MISCELLANEOUS 92,610 52,634 61,442 31,168 66% MACHINERY/EQUIPMENT 47,000 - - 47,000 0% INTERGOVTL SERVICES 70,700 43,312 27,876 42,824 39% 4,165,215$ 3,318,572$ 3,545,042$ 620,173$ 85% PUBLIC WORKS SALARIES 270,330$ 240,003$ 250,835$ 19,495$ 93% OVERTIME 200 - - 200 0% BENEFITS 83,880 74,307 79,541 4,339 95% SUPPLIES 9,600 3,457 3,792 5,808 39% SMALL EQUIPMENT 1,000 108 - 1,000 0% PROFESSIONAL SERVICES 200 80 91 109 45% COMMUNICATIONS 1,350 601 606 744 45% TRAVEL 500 - - 500 0% RENTAL/LEASE 93,990 5,633 85,044 8,946 90% PUBLIC UTILITY 2,800 2,287 2,352 448 84% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 5,900 454 562 5,338 10% 470,750$ 326,931$ 422,823$ 47,927$ 90% FACILITIES MAINTENANCE SALARIES 695,650 603,800 673,781 21,869 97% OVERTIME 7,500 5,722 8,216 (716) 110% BENEFITS 295,620 246,094 285,726 9,894 97% UNIFORMS 3,000 3,520 4,197 (1,197) 140% SUPPLIES 102,829 74,198 87,741 15,088 85% SMALL EQUIPMENT 3,000 1,631 5,627 (2,627) 188% PROFESSIONAL SERVICES 18,246 3,595 14,603 3,643 80% COMMUNICATIONS 16,000 14,380 15,399 601 96% TRAVEL 1,000 12 162 838 16% RENTAL/LEASE 64,360 48,839 55,095 9,265 86% PUBLIC UTILITY 280,000 247,726 267,421 12,579 96% REPAIR/MAINTENANCE 84,500 75,956 104,866 (20,366) 124% MISCELLANEOUS 5,000 5,003 4,470 530 89% BUILDINGS 18,323 - - 18,323 0% 1,595,028$ 1,330,476$ 1,527,302$ 67,726$ 96% TOTAL GENERAL FUND EXPENDITURES 40,383,385$ 36,098,102$ 36,205,377$ 4,178,008$ 90% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 5.4.a Packet Pg. 101 Attachment: November Monthly Financial Report (November Monthly Financial Report) 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,845,829$ 1,845,829$ 2,222,449$ 20.40% February 4,483,832 2,638,003 4,590,134 2.37% March 6,705,052 2,221,220 7,111,840 6.07% April 10,343,750 3,638,698 10,413,847 0.68% May 17,633,075 7,289,326 18,087,809 2.58% June 19,584,190 1,951,114 20,280,036 3.55% July 21,544,554 1,960,364 22,295,216 3.48% August 23,744,823 2,200,269 24,441,266 2.93% September 25,665,955 1,921,132 26,771,944 4.31% October 28,420,248 2,754,293 29,893,590 5.18% November 35,807,251 7,387,003 37,320,136 4.23% December 37,821,980 2,014,729 39,419,989 4.23% Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 207,208$ 207,208$ 214,967$ 3.74% February 377,258 170,050 425,156 12.70% March 561,933 184,674 517,163 -7.97% April 738,924 176,991 759,746 2.82% May 921,191 182,267 1,057,416 14.79% June 1,156,829 235,638 1,336,234 15.51% July 1,491,329 334,500 1,651,931 10.77% August 1,747,148 255,819 1,967,363 12.60% September 1,998,654 251,505 2,268,591 13.51% October 2,216,068 217,414 2,563,627 15.68% November 2,456,999 240,931 2,782,543 13.25% December 2,600,000 143,001 2,944,491 13.25% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-General Fund 2017 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax 1 & 2 Current Year Budget Prior Year 5.4.a Packet Pg. 102 Attachment: November Monthly Financial Report (November Monthly Financial Report) 18 Wholesale Trade, $285,538 Communications, $205,983 Clothing and Accessories, $210,782 Accommodation, $43,706 Construction Trade, $1,168,927 Health & Personal Care, $210,934 Automotive Repair, $164,002 Amusement & Recreation, $79,010 Business Services, $558,149 Gasoline, $32,850 Retail Food Stores, $248,871 Retail Automotive, $1,716,190 Manufacturing, $89,331Eating & Drinking, $868,312 Others, $45,517 Misc Retail, $872,713 Sales Tax Analysis By Category Current Period: November 2017 Year-to-Date Total $6,800,816 ($50,000)$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 Communications Manufacturing Others Accommodation Gasoline Retail Food Stores Automotive Repair Health & Personal Care Clothing and Accessories Amusement & Recreation Business Services Wholesale Trade Eating & Drinking Misc Retail Retail Automotive Construction Trade Total ($24,796) ($20,571) ($10,924) ($905) $1,364 $3,726 $4,742 $8,949 $9,304 $10,266 $16,665 $24,836 $61,676 $83,962 $95,878 $191,092 $455,265 Change in Sales Tax Revenue: November 2017 compared to November 2016 5.4.a Packet Pg. 103 Attachment: November Monthly Financial Report (November Monthly Financial Report) 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 528,142$ 528,142$ 554,719$ 5.03% February 1,179,855 651,712 1,307,546 10.82% March 1,679,874 500,020 1,829,850 8.93% April 2,159,477 479,603 2,327,446 7.78% May 2,755,486 596,009 2,970,761 7.81% June 3,293,571 538,085 3,524,666 7.02% July 3,847,001 553,430 4,140,510 7.63% August 4,458,173 611,171 4,805,603 7.79% September 5,050,960 592,787 5,439,449 7.69% October 5,666,829 615,869 6,091,098 7.49% November 6,303,607 636,779 6,800,816 7.89% December 6,875,000 571,393 7,417,279 7.89% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,887$ 86,887$ 93,550$ 7.67% February 183,529 96,642 203,652 10.96% March 260,361 76,832 294,027 12.93% April 328,823 68,462 372,490 13.28% May 381,147 52,324 429,203 12.61% June 416,950 35,802 475,324 14.00% July 446,516 29,566 504,267 12.93% August 469,952 23,437 528,405 12.44% September 491,313 21,360 550,214 11.99% October 515,645 24,332 574,774 11.47% November 552,451 36,806 617,837 11.84% December 608,000 55,549 679,961 11.84% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2017 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year 5.4.a Packet Pg. 104 Attachment: November Monthly Financial Report (November Monthly Financial Report) 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 114,426$ 114,426$ 105,424$ -7.87% February 223,803 109,377 199,068 -11.05% March 330,274 106,471 290,145 -12.15% April 436,772 106,497 403,189 -7.69% May 549,330 112,558 492,059 -10.43% June 651,204 101,874 582,703 -10.52% July 754,077 102,873 650,709 -13.71% August 855,646 101,570 736,483 -13.93% September 961,054 105,407 821,864 -14.48% October 1,062,454 101,400 907,617 -14.57% November 1,159,179 96,725 993,334 -14.31% December 1,263,200 104,021 1,082,473 -14.31% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 171,830$ 171,830$ 175,773$ 2.29% February 347,448 175,618 382,822 10.18% March 515,770 168,322 549,954 6.63% April 678,100 162,330 729,784 7.62% May 824,207 146,107 863,230 4.73% June 937,922 113,715 991,566 5.72% July 1,049,475 111,553 1,107,717 5.55% August 1,155,197 105,722 1,217,184 5.37% September 1,260,458 105,261 1,327,189 5.29% October 1,368,262 107,804 1,432,952 4.73% November 1,486,788 118,526 1,553,264 4.47% December 1,604,000 117,212 1,675,717 4.47% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2017 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year 5.4.a Packet Pg. 105 Attachment: November Monthly Financial Report (November Monthly Financial Report) 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 573,159$ 573,159$ 599,648$ 4.62% February 966,145 392,986 1,027,975 6.40% March 1,529,375 563,229 1,658,808 8.46% April 1,906,725 377,350 2,057,951 7.93% May 2,464,794 558,070 2,660,519 7.94% June 2,900,426 435,631 3,101,835 6.94% July 3,585,922 685,496 3,777,591 5.35% August 4,167,341 581,419 4,420,673 6.08% September 4,962,652 795,311 5,351,996 7.85% October 5,517,073 554,421 6,008,717 8.91% November 6,167,530 650,457 6,760,633 9.62% December 6,572,750 405,220 7,204,821 9.62% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 245,291$ 245,291$ 261,646$ 2.29% February 773,850 528,559 828,655 10.18% March 1,018,952 245,102 1,089,708 6.63% April 1,236,230 217,279 1,322,203 7.62% May 1,481,659 245,428 1,583,130 4.73% June 1,699,683 218,024 1,815,097 5.72% July 1,946,434 246,751 2,077,219 6.72% August 2,474,151 527,717 2,643,230 6.83% September 2,718,865 244,714 2,904,264 6.82% October 2,936,691 217,826 3,135,355 6.76% November 3,181,934 245,242 3,397,293 6.77% December 3,400,000 218,066 3,630,119 6.77% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2017 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year 5.4.a Packet Pg. 106 Attachment: November Monthly Financial Report (November Monthly Financial Report) 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 572,309$ 572,309$ 623,336$ 8.92% February 1,034,805 462,496 1,135,356 9.72% March 1,603,135 568,330 1,767,521 10.25% April 2,067,863 464,728 2,277,537 10.14% May 2,638,929 571,065 2,905,981 10.12% June 3,109,116 470,187 3,422,308 10.07% July 3,696,739 587,623 4,070,136 10.10% August 4,167,756 471,017 4,584,464 10.00% September 4,763,468 595,712 5,263,696 10.50% October 5,237,994 474,526 5,784,247 10.43% November 5,818,870 580,876 6,438,230 10.64% December 6,291,410 472,540 6,961,067 10.64% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2017 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year 5.4.a Packet Pg. 107 Attachment: November Monthly Financial Report (November Monthly Financial Report) 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 4,444,187$ 4,444,187$ 4,856,792$ 9.28% February 7,097,532 2,653,345 7,118,110 0.29% March 10,231,307 3,133,775 11,124,815 8.73% April 14,111,542 3,880,235 13,496,549 -4.36% May 16,254,978 2,143,436 15,723,883 -3.27% June 19,967,958 3,712,980 19,674,034 -1.47% July 23,127,249 3,159,291 22,850,406 -1.20% August 27,081,366 3,954,117 25,860,948 -4.51% September 30,218,653 3,137,287 28,147,013 -6.86% October 32,791,059 2,572,406 32,226,466 -1.72% November 36,428,515 3,637,456 36,205,378 -0.61% December 40,383,385 3,954,870 40,136,023 -0.61% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,201,894$ 2,201,894$ 2,867,736$ 30.24% February 2,767,274 565,380 2,992,431 8.14% March 3,767,142 999,868 4,967,917 31.87% April 5,364,786 1,597,643 5,263,262 -1.89% May 5,511,316 146,530 5,385,911 -2.28% June 6,963,515 1,452,200 7,243,467 4.02% July 7,835,067 871,551 8,185,101 4.47% August 9,310,286 1,475,219 8,967,984 -3.68% September 10,236,673 926,387 9,058,597 -11.51% October 10,637,174 400,501 10,640,517 0.03% November 11,746,784 1,109,610 12,074,146 2.79% December 13,041,835 1,295,051 13,405,288 2.79% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-General Fund 2017 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year 5.4.a Packet Pg. 108 Attachment: November Monthly Financial Report (November Monthly Financial Report) 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 24,382$ 24,382$ 22,742$ -6.73% February 52,318 27,936 44,954 -14.07% March 83,798 31,480 70,026 -16.43% April 111,661 27,864 93,544 -16.23% May 142,110 30,449 118,441 -16.66% June 179,407 37,297 147,770 -17.63% July 211,248 31,841 172,790 -18.21% August 243,636 32,388 197,804 -18.81% September 280,710 37,075 215,030 -23.40% October 307,316 26,606 233,786 -23.93% November 340,142 32,826 252,877 -25.66% December 376,120 35,978 279,625 -25.66% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 23,100$ 23,100$ 22,135$ -4.18% February 46,663 23,563 46,116 -1.17% March 69,540 22,877 68,939 -0.87% April 92,124 22,584 91,090 -1.12% May 114,857 22,733 113,581 -1.11% June 137,580 22,723 135,664 -1.39% July 160,958 23,378 158,405 -1.59% August 184,229 23,271 182,492 -0.94% September 207,064 22,834 204,943 -1.02% October 230,074 23,010 227,415 -1.16% November 252,731 22,657 249,397 -1.32% December 276,700 23,969 273,050 -1.32% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-City Council 2017 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year 5.4.a Packet Pg. 109 Attachment: November Monthly Financial Report (November Monthly Financial Report) 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 33,336$ 33,336$ 35,109$ 5.32% February 71,046 37,709 63,054 -11.25% March 115,092 44,047 93,670 -18.61% April 148,861 33,769 122,632 -17.62% May 188,582 39,721 152,171 -19.31% June 226,982 38,400 177,689 -21.72% July 266,054 39,073 215,405 -19.04% August 302,670 36,616 245,681 -18.83% September 336,201 33,531 280,584 -16.54% October 375,053 38,852 309,144 -17.57% November 408,108 33,055 342,379 -16.11% December 456,490 48,382 382,969 -16.11% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 76,169$ 76,169$ 76,438$ 0.35% February 160,499 84,331 170,699 6.35% March 247,877 87,378 249,970 0.84% April 328,604 80,727 330,859 0.69% May 410,974 82,370 407,638 -0.81% June 493,268 82,293 488,007 -1.07% July 576,475 83,207 563,868 -2.19% August 663,963 87,488 640,933 -3.47% September 749,628 85,665 719,187 -4.06% October 839,421 89,793 798,191 -4.91% November 926,818 87,397 878,792 -5.18% December 1,016,040 89,222 963,391 -5.18% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2017 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 5.4.a Packet Pg. 110 Attachment: November Monthly Financial Report (November Monthly Financial Report) 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 32,279$ 32,279$ 41,399$ 28.25% February 75,682 43,404 82,958 9.61% March 119,244 43,562 124,227 4.18% April 179,524 60,280 168,847 -5.95% May 220,780 41,257 213,705 -3.20% June 263,589 42,809 252,311 -4.28% July 310,443 46,854 292,103 -5.91% August 359,638 49,195 335,997 -6.57% September 408,107 48,469 379,173 -7.09% October 456,589 48,482 430,400 -5.74% November 509,519 52,930 481,259 -5.55% December 576,730 67,211 544,743 -5.55% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 53,784$ 53,784$ 63,151$ 17.42% February 104,286 50,502 115,829 11.07% March 157,201 52,915 165,932 5.55% April 207,322 50,121 232,085 11.94% May 256,511 49,189 282,468 10.12% June 307,559 51,048 328,184 6.71% July 359,433 51,874 381,124 6.03% August 413,315 53,882 428,048 3.56% September 466,515 53,200 478,264 2.52% October 530,442 63,926 523,808 -1.25% November 586,438 55,996 579,731 -1.14% December 640,700 54,262 633,373 -1.14% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2017 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 5.4.a Packet Pg. 111 Attachment: November Monthly Financial Report (November Monthly Financial Report) 27 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 89,050$ 89,050$ 68,612$ -22.95% February 177,771 88,721 177,236 -0.30% March 237,540 59,769 225,779 -4.95% April 291,722 54,182 277,784 -4.78% May 338,118 46,396 327,297 -3.20% June 387,726 49,608 373,016 -3.79% July 453,064 65,338 428,076 -5.52% August 528,249 75,186 483,955 -8.39% September 598,969 70,720 544,855 -9.03% October 660,256 61,287 590,947 -10.50% November 738,213 77,957 650,430 -11.89% December 890,430 152,217 784,547 -11.89% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 103,377$ 103,377$ 122,581$ 18.58% February 192,121 88,744 199,380 3.78% March 274,955 82,833 281,459 2.37% April 365,390 90,435 364,229 -0.32% May 447,590 82,201 453,448 1.31% June 528,981 81,391 543,908 2.82% July 610,748 81,767 629,442 3.06% August 695,097 84,349 709,795 2.11% September 790,122 95,024 792,011 0.24% October 881,200 91,078 886,813 0.64% November 966,964 85,764 966,915 -0.01% December 1,061,570 94,606 1,061,516 -0.01% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Technology Rental Fund 2017 City of Edmonds, WA Monthly Expenditure Report-Finance Prior Year amounts are from the Information Services Budget 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Technology Rental Fund Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 1,100,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year 5.4.a Packet Pg. 112 Attachment: November Monthly Financial Report (November Monthly Financial Report) 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 68,232$ 68,232$ 44,346$ -35.01% February 136,463 68,232 133,495 -2.18% March 204,695 68,232 199,483 -2.55% April 272,927 68,232 265,386 -2.76% May 341,158 68,232 331,290 -2.89% June 409,390 68,232 397,194 -2.98% July 477,621 68,232 441,539 -7.55% August 545,853 68,232 509,955 -6.58% September 614,085 68,232 598,879 -2.48% October 682,316 68,232 664,783 -2.57% November 750,548 68,232 734,024 -2.20% December 818,780 68,232 800,754 -2.20% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 829,943$ 829,943$ 780,892$ -5.91% February 1,662,470 832,528 1,625,589 -2.22% March 2,505,809 843,339 2,399,391 -4.25% April 3,339,581 833,772 3,219,838 -3.59% May 4,168,368 828,787 4,002,270 -3.98% June 5,053,459 885,092 4,792,427 -5.17% July 5,891,147 837,688 5,702,618 -3.20% August 6,741,701 850,554 6,479,161 -3.89% September 7,584,219 842,517 7,317,041 -3.52% October 8,462,646 878,427 8,485,904 0.27% November 9,638,182 1,175,536 9,587,220 -0.53% December 10,527,420 889,238 10,471,756 -0.53% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2017 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year 5.4.a Packet Pg. 113 Attachment: November Monthly Financial Report (November Monthly Financial Report) 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 235,285$ 235,285$ 177,820$ -24.42% February 480,958 245,673 416,189 -13.47% March 751,100 270,142 613,958 -18.26% April 991,519 240,419 831,603 -16.13% May 1,250,878 259,359 1,076,107 -13.97% June 1,497,579 246,701 1,291,724 -13.75% July 1,755,943 258,364 1,503,700 -14.37% August 2,029,313 273,370 1,743,617 -14.08% September 2,287,754 258,442 1,958,291 -14.40% October 2,569,912 282,157 2,204,563 -14.22% November 2,826,227 256,316 2,565,669 -9.22% December 3,117,387 291,160 2,829,986 -9.22% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 277,441$ 277,441$ 260,128$ -6.24% February 565,997 288,557 525,411 -7.17% March 869,958 303,960 828,782 -4.73% April 1,177,654 307,697 1,110,332 -5.72% May 1,514,224 336,570 1,417,439 -6.39% June 1,848,590 334,366 1,763,105 -4.62% July 2,321,154 472,565 2,123,498 -8.52% August 2,830,512 509,358 2,595,035 -8.32% September 3,190,319 359,807 2,960,855 -7.19% October 3,515,042 324,723 3,263,586 -7.15% November 3,798,677 283,636 3,545,043 -6.68% December 4,165,215 366,538 3,887,107 -6.68% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Development Services 2017 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation -100,000 200,000 500,000 800,000 1,100,000 1,400,000 1,700,000 2,000,000 2,300,000 2,600,000 2,900,000 3,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 5.4.a Packet Pg. 114 Attachment: November Monthly Financial Report (November Monthly Financial Report) 30 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 38,606$ 38,606$ 37,599$ -2.61% February 77,835 39,229 79,084 1.61% March 117,100 39,265 117,357 0.22% April 156,588 39,488 155,173 -0.90% May 196,390 39,802 193,212 -1.62% June 235,491 39,101 232,019 -1.47% July 275,204 39,712 270,583 -1.68% August 314,352 39,148 309,099 -1.67% September 352,464 38,113 346,985 -1.55% October 393,232 40,768 384,903 -2.12% November 429,298 36,066 422,823 -1.51% December 470,750 41,452 463,649 -1.51% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 127,054$ 127,054$ 128,273$ 0.96% February 257,275 130,221 264,009 2.62% March 393,296 136,021 404,318 2.80% April 523,097 129,801 528,660 1.06% May 653,776 130,679 672,777 2.91% June 769,798 116,022 792,861 3.00% July 920,705 150,908 933,921 1.44% August 1,041,207 120,502 1,062,692 2.06% September 1,179,252 138,045 1,209,713 2.58% October 1,302,136 122,884 1,365,309 4.85% November 1,442,204 140,068 1,527,302 5.90% December 1,595,028 152,824 1,689,144 5.90% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Public Works 2017 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year 5.4.a Packet Pg. 115 Attachment: November Monthly Financial Report (November Monthly Financial Report) 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 173,221$ 173,221$ 176,444$ 1.86% February 343,088 169,868 358,913 4.61% March 528,927 185,839 539,386 1.98% April 717,207 188,280 719,010 0.25% May 896,313 179,105 903,426 0.79% June 1,086,359 190,047 1,087,704 0.12% July 1,266,754 180,394 1,276,308 0.75% August 1,462,189 195,435 1,452,654 -0.65% September 1,650,292 188,104 1,627,459 -1.38% October 1,848,198 197,905 1,807,345 -2.21% November 2,031,168 182,970 1,997,799 -1.64% December 2,242,620 211,452 2,205,777 -1.64% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2017 0 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year 5.4.a Packet Pg. 116 Attachment: November Monthly Financial Report (November Monthly Financial Report) 32 INVESTMENT PORTFOLIO SUMMARY Years Agency/Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FHLMC Bonds 1,000,000 0.08 1,000,000 999,747 12/28/17 0.90% FFCB Bonds 995,820 0.63 1,000,000 994,873 07/18/18 0.75% FFCB Bonds 2,010,790 1.08 2,000,000 1,993,998 12/28/18 1.42% FFCB Bonds 2,000,000 1.15 2,000,000 1,989,326 01/25/19 1.23% FICO Bonds 1,009,725 1.40 1,035,000 1,008,720 04/25/19 1.42% FNMA Bonds 999,750 1.53 1,000,000 993,544 06/13/19 1.40% FHLB Bonds 1,000,400 1.55 1,000,000 992,022 06/20/19 1.40% FHLMC Bonds 995,970 1.84 1,000,000 989,713 10/02/19 1.25% FNMA Bonds 1,994,310 1.91 2,000,000 1,977,528 10/28/19 1.35% FNMA Bonds 997,300 2.33 1,000,000 985,908 03/30/20 1.38% FHLB Bonds 2,003,780 2.33 2,000,000 1,975,072 03/30/20 1.45% FNMA Bonds 2,000,000 2.33 2,000,000 1,981,814 03/30/20 1.65% FHLMC Bonds 2,003,868 2.41 2,000,000 1,975,060 04/28/20 1.35% FNMA Bonds 1,000,000 2.58 1,000,000 977,298 06/30/20 1.38% FNMA Bonds 1,000,000 2.58 1,000,000 977,298 06/30/20 1.38% FHLB Bonds 3,000,000 2.62 3,000,000 2,941,887 07/13/20 1.20% RFCS Bonds 1,999,698 2.62 2,120,000 2,012,603 07/15/20 1.60% FHLB Bonds 2,000,000 2.67 2,000,000 1,989,796 07/30/20 1.75% FNMA Bonds 1,000,000 2.75 1,000,000 983,193 08/28/20 1.40% FNMA Bonds 1,000,000 2.75 1,000,000 983,193 08/28/20 1.40% FHLMC Bonds 999,500 3.08 1,000,000 989,569 12/30/20 1.75% FNMA Bonds 2,005,474 3.14 2,000,000 1,944,488 01/19/21 1.50% FM Bonds 2,000,000 3.34 2,000,000 1,973,878 04/01/21 1.87% FHLMC Bonds 2,000,000 3.99 2,000,000 1,994,578 11/26/21 2.13% FHLMC Bonds 999,400 4.08 1,000,000 988,488 12/30/21 2.00% FHLMC Bonds 1,000,000 4.24 1,000,000 997,715 02/25/22 2.15% TOTAL SECURITIES 39,015,786 2.3 39,155,000 38,611,309 Washington State Local Gov't Investment Pool 9,376,134 9,376,134 Demand 1.16% Snohomish County Local Gov't Investment Pool 10,797,053 10,797,053 Demand 1.33% TOTAL PORTFOLIO 59,328,187$ 58,784,496$ As of November 30, 2017 City of Edmonds Investment Portfolio Detail RFCS, 5% FHLMC, 23% FFCB, 13% FICO, 3%FHLB, 20% FM, 5% FNMA, 31% Issuer Diversification Checking, $6.6 , 10% State LGIP, $9.4 , 14% County LGIP, $10.8 , 16% Bonds, $39.2 , 60% Cash and Investment Balances (in $ Millions) 5.4.a Packet Pg. 117 Attachment: November Monthly Financial Report (November Monthly Financial Report) 33 INVESTMENT PORTFOLIO SUMMARY $57,334 $74,830 $163,214 $335,926 $423,816 $605,162 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 2012 2013 2014 2015 2016 2017 Annual Interest Income 0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6% Dec Feb April June August October Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark)City Blended Rate 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo Maturity Distribution and Rate of Return 5.4.a Packet Pg. 118 Attachment: November Monthly Financial Report (November Monthly Financial Report) 34 GENERAL FUND OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD 001-General Fund 9,841,719$ 8,466,650$ 10,956,478$ (1,981,071)$ 1,114,759$ 009-Leoff-Medical Ins. Reserve 540,254 383,856 440,297 (155,257) (99,956) 011-Risk Management Fund 963,026 895,103 898,221 3,211 (64,805) 012-Contingency Reserve Fund 5,367,841 5,424,137 5,442,931 15,142 75,090 014-Historic Preservation Gift Fund 7,647 7,760 12,788 34 5,141 016-Building Maintenance 98,436 209,877 184,470 (30,628) 86,034 Total General Fund & Subfunds 16,818,922$ 15,387,382$ 17,935,184$ (2,148,569)$ 1,116,263$ GENERAL FUND & SUBFUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.82 $15.39 $17.94 - 4 8 12 16 20 Dec 2016 Sept 2017 Nov 2017MillionsGeneralFund & Subfunds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 119 Attachment: November Monthly Financial Report (November Monthly Financial Report) 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD General Fund & Subfunds 16,818,922$ 15,387,382$ 17,935,184$ (2,148,569)$ 1,116,263$ Special Revenue 8,664,435 10,178,420 9,579,196 1,458,223 914,761 Debt Service 20,262 3,812 348,959 1 328,696 Total Governmental Funds 25,503,619$ 25,569,614$ 27,863,339$ (690,346)$ 2,359,720$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.82 $15.39 $17.94 $8.66 $10.18 $9.58 $0.02 $0.00 $0.35 - 4 8 12 16 20 Dec 2016 Sept 2017 Nov 2017Millions General Fund & Subfunds Special Revenue Debt Service Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group $25.50 $25.57 $27.86 - 6 12 18 24 30 Dec 2016 Sept 2017 Nov 2017MillionsGovernmentalFund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 120 Attachment: November Monthly Financial Report (November Monthly Financial Report) 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD 104 - Drug Enforcement Fund 34,632$ 17,143$ 30,569$ (28,032)$ (4,063)$ 111 - Street Fund 790,428 1,039,208 1,180,702 19,512 390,274 112 - Combined Street Const/Improve 91,959 (21,116) (1,288,769) 826,742 (1,380,727) 117 - Municipal Arts Acquis. Fund 493,080 528,838 530,914 24,054 37,834 118 - Memorial Street Tree 18,101 18,368 18,431 79 330 120 - Hotel/Motel Tax Revenue Fund 94,468 110,138 103,066 18,538 8,599 121 - Employee Parking Permit Fund 63,704 75,763 76,224 540 12,521 122 - Youth Scholarship Fund 14,931 14,396 15,257 (477) 326 123 - Tourism Promotional Fund/Arts 84,371 88,739 86,787 1,413 2,416 125 - Real Estate Tax 2 2,259,949 2,654,724 2,892,762 179,144 632,814 126 - Real Estate Excise Tax 1 1,977,485 2,965,816 3,208,051 313,712 1,230,566 127 - Gifts Catalog Fund 263,544 264,630 265,955 1,627 2,410 129 - Special Projects Fund 38,782 39,353 39,489 169 707 130 - Cemetery Maintenance/Improvement 142,339 174,417 193,720 (14,834) 51,381 132 - Parks Construction Fund 1,185,146 1,053,036 1,057,985 117,805 (127,161) 136 - Parks Trust Fund 153,793 156,058 156,597 671 2,803 137 - Cemetery Maintenance Trust Fund 901,173 928,985 934,894 6,386 33,722 138 - Sister City Commission 6,415 7,603 7,629 (855) 1,213 140 - Business Improvement Disrict 50,137 62,323 68,932 (7,971) 18,795 Total Special Revenue 8,664,435$ 10,178,420$ 9,579,196$ 1,458,223$ 914,761$ GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8.66 $10.18 $9.58 - 3 6 9 12 15 Dec 2016 Sept 2017 Nov 2017Millions Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 121 Attachment: November Monthly Financial Report (November Monthly Financial Report) 37 ENTERPRISE FUNDS OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD 421 - Water Utility Fund 17,869,639$ 18,322,936$ 18,081,106$ 61,165$ 211,467$ 422 - Storm Utility Fund 10,246,573 11,053,479 10,951,990 491,859 705,417 423 - Sewer/WWTP Utility Fund 42,695,395 42,443,151 42,381,137 (415,392) (314,259) 424 - Bond Reserve Fund 843,960 843,965 843,966 2 6 411 - Combined Utility Operation - 122,894 147,987 44,009 147,987 Total Enterprise Funds 71,655,567$ 72,786,425$ 72,406,185$ 181,642$ 750,618$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $147,987 $18,081,106 $10,951,990 $42,381,137 $843,966 $232,052 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund Enterprise and Agency Fund Balances as of November 30, 2017 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 122 Attachment: November Monthly Financial Report (November Monthly Financial Report) 38 SUMMARY OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD Governmental Funds 25,503,619$ 25,569,614$ 27,863,339$ (690,346)$ 2,359,720$ Enterprise Funds 71,655,567 72,786,425 72,406,185 181,642 750,618 Internal Services Fund 8,311,631 8,544,858 8,528,484 238,418 216,853 Agency Funds 224,696 234,653 232,052 (16,490) 7,356 Total City-wide Total 105,695,513$ 107,135,550$ 109,030,060$ (286,777)$ 3,334,547$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $3,812 $68,932 $7,629 $934,894 $156,597 $1,057,985 $193,720 $39,489 $265,955 $3,208,051 $2,892,762 $86,787 $15,257 $76,224 $103,066 $18,431 $530,914 $1,180,702 $30,569 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 L.I.D. Fund Control Business Improvement District Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Parks Construction Fund Cemetery Maintenance/Improvement Special Projects Fund Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Fund Street Fund Drug Enforcement Fund Governmental Fund Balances (Excluding General Fund) as of November 30, 2017 $(1,288,769) *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 123 Attachment: November Monthly Financial Report (November Monthly Financial Report) 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2016 9/30/2017 11/30/2017 Q3 YTD 511 - Equipment Rental Fund 8,311,631$ 8,365,513$ 8,303,932$ 184,453$ (7,699)$ 512 - Technology Rental Fund - 179,345 224,552 53,965 224,552 Total Internal Service Funds 8,311,631$ 8,544,858$ 8,528,484$ 238,418$ 216,853$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8,311,631 $8,365,513 $8,303,932 $0 $179,345 $224,552 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Dec 2016 Sept 2017 Nov 2017 511 - Equipment Rental Fund 512 - Technology Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 5.4.a Packet Pg. 124 Attachment: November Monthly Financial Report (November Monthly Financial Report) City Council Agenda Item Meeting Date: 01/16/2018 Authorization for Mayor to sign a Supplemental Agreement with OTAK for the 238th St. SW (Edmonds Way to SR-99) Walkway Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 9, 2018, staff presented this item to the Parks, Planning, Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement with OTAK. Narrative On June 22, 2016, a contract was executed with OTAK for the design of the 238th St SW Walkway (Edmonds Way to SR 99) improvements. The total amount payable for this contract was $85,783.95. On March 7, 2017, an amendment to the contract in the amount of $8,095.00 was executed bringing the contract total to $93,878.95. The additional funds in this amendment paid for changes in project scope that were requested by the City of Edmonds. On May 2, 2017, construction bids were opened and the lowest bid exceeded the total funds available for the project, so bids were rejected by the City Council on May 16, 2017. In December, 2017, an amendment to the contract in the amount of $5,889.00 was executed bringing the contract total to $99,767.95. The additional funds in the amendment paid for the consultant to update the project plans, specifications, and estimate to re-bid the project in 2018. Before construction begins, a supplemental agreement with OTAK must be executed in order to secure their services for engineering support during the bid and construction phases. The City has negotiated a consultant fee of $14,712.00 for these services. The key tasks within the scope include bid phase services, on-call construction engineering, development of a record of materials, assistance with change orders and development of record drawings. Construction is expected to begin in spring 2018 and conclude in summer 2018. The project is funded by a Washington State Transportation Improvement Board (TIB) grant and REET funding. Attachments: OTAK Supplemental Agreement 5.5 Packet Pg. 125 Original Contract No. 6825 Supplemental Agreement 3 No. CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division DAVE EARLING MAYOR SUPPLEMENTAL AGREEMENT 3 TO PROFESSIONAL SERVICES AGREEMENT 238th St SW (International District) Walkway WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and OTAK, hereinafter referred to as the “Consultant”, entered into an underlying agreement for design, engineering and consulting services with respect to a project known as 238th St SW (International District) Walkway project, dated 22, June 2016 and amended 7, March 2017 and 22, December 2017; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to construction engineering services; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of 22, June 2016 between the parties as amended by Supplemental Agreement No. 1, dated 7, March 2017, and amended again by Supplemental Agreement No. 2, dated 22, December 2017 incorporated by this reference as fully as if herein set forth, is further amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement, as amended by Supplemental Agreement No. 1 and 2, shall be further amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $85,783.95 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $8,095.00, by the Supplemental Agreement No. 1, and which was increased by $5,889.00 by the Supplemental Agreement No. 2, is hereby amended to include an additional not to exceed amount of $14,712.00 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not-to-exceed amount of $114,479.95 ($85,783.95, plus $8,095.00, plus $5,889.00, plus $14,712.00). 5.5.a Packet Pg. 126 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) 1.3 Exhibit B to the underlying agreement, as amended by Supplemental Agreement No. 1 and 2, consisting of the rate and cost reimbursement schedule is hereby further amended to include the form set forth on the attached Exhibit B to this Supplemental Agreement No. 3, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement Nos. 1, 2, and 3 but only as set forth therein. DONE this day of , 20 . CITY OF EDMONDS OTAK By: By: Mayor David O. Earling Title: ATTEST/AUTHENTICATE: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 5.5.a Packet Pg. 127 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) \\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E6DA.238th Walkway International District\OTAK.Supp 3.doc STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5.5.a Packet Pg. 128 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) C i t y o f E d m o n d s – 2 3 8 t h S t r e e t S W W a l k w a y 1 otak K:\project\32700\32712\Contract\238th Walkway_Construction Services Scope_01032018.docx EXHIBIT A SCOPE OF SERVICES CONSTRUCTION ENGINEERING SERVICES City of Edmonds 238th Street SW Walkway OTAK Project No. 32712B January 2018 The following scope of work describes the construction engineering services required to support construction of the new pedestrian facility improvements along 238th Street SW between SR 104/Edmonds Way and SR 99. The project includes the installation of approximately 1,000 lf of curb and gutter, sidewalk, and storm drainage to complete gaps in existing sidewalk at three (3) locations along the north side 238th Street SW: approximately 400-lf gap just east of SR 104, approximately 500-lf gap just west of 84th Avenue W, and approximately 100-lf gap between 84th Avenue W and the Safeway/Marketplace entrance. Improvements also include replacement of all non-ADA compliant curb ramps at the intersection of 238th Street SW and 84th Avenue W. A mid- block crossing with solar-powered flashing beacons will also be installed mid-way along the frontage to the United Presbyterian Church, providing a safe crossing for pedestrians and bus commuters. The City of Edmonds is leading construction management of the project with the support of a consultant. Otak’s role will be to provide limited construction support as the Engineer of Record. 1.0 PROJECT MANAGEMENT AND COORDINATION Otak will coordinate with the City’s Project Manager to discuss project questions and issues. Project management will include the coordination of design team members, project scheduling, and the preparation of a monthly progress report and a monthly billing statement. 2.0 BID ASSISTANCE Otak will assist the City in soliciting and evaluating construction bids. Anticipated services include: • Response to bidder questions • Provide clarifications per addenda, if needed • Distribute addenda, if required • Assist in the evaluation of bids received The City will distribute final contract documents, schedule pre-bid and pre-construction conferences, advertise for bids, prepare bid tabulation, distribute and track contract document distribution, collect document fees, attend and facilitate bid opening. 5.5.a Packet Pg. 129 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) Exhibit A – Scope of Work Continued C i t y o f E d m o n d s - 2 3 8 t h S t r e e t S W W a l k w a y 2 otak K:\project\32700\32712\Contract\238th Walkway_Construction Services Scope_01032018.docx Deliverables Task 2.0 • Addenda (if required) 3.0 CONSTRUCTION ENGINEERING SUPPORT 3.1 Construction Submittals Otak will review or assist with the review of select material and non-material related submittals, CPM schedules, shop drawings, and other items required from the Contractor. Submittals will be reviewed at the request of the City. Otak will attempt to provide a maximum one week turnaround of all submittals being reviewed. The time allocated for submittal review will be generally limited to the hours shown on the attached hour/fee estimate. 3.2 Response to Questions/Field Changes Otak will respond to Requests for Information (RFI’s) by the Contractor or questions by the City and provide supplemental information as needed to maintain the progress of the work. Otak will provide Supplemental Information (SI’s) as needed to maintain the progress of the work. Otak will review field changes and conflicts and recommend remedies, and review and recommend solutions to disputes and claims with the Contractor. The time allocated for responses will be generally limited to the hours shown on the attached hour/fee estimate. 3.3 Site Visits Otak will visit the site at the request of the City to review construction progress and to verify compliance with the project plans and specifications. A total of four (4) site visits are anticipated for this Task. One of the site visits will be to participate in the final inspection of the project with the City and to assist with the establishment of a project punchlist. 4.0 PREPARE AS-CONSTRUCTED RECORD DRAWINGS The Construction Plans will be revised to conform to As-Constructed Record Drawings from information supplied by the Contractor and Field Representative. The As-Constructed Record Drawings will be prepared in accordance with City requirements. Deliverables: • As Constructed Record Drawings o Hardcopies – One full-size and one half-size set of prints o Electronic – One CD with electronic files (AutoCad and pdf) 5.5.a Packet Pg. 130 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) Exhibit A – Scope of Work Continued C i t y o f E d m o n d s - 2 3 8 t h S t r e e t S W W a l k w a y 3 otak K:\project\32700\32712\Contract\238th Walkway_Construction Services Scope_01032018.docx SUBCONSULTANTS 5.0 TRAFFIC ENGINEERING CONSTRUCTION SUPPORT - RRFB (ALLOWANCE) Traffic engineering will be provided to support construction of the mid-block pedestrian crossing including: • Project Management and Coordination with Otak • Bid support, including response to bidder questions and Bid Addenda support as necessary • Two (2) field visits including final inspection • Review of Shop Drawings and Material Submittals for Rectangular Rapid Flashing Beacon (RRFB). • Response to Questions/RFI’s – Up to two (2) RFI’s assumed This effort will be provided by the subconsultant Transportation Engineers NW (TENW). EXPENSES Mileage and reproduction. ASSUMPTIONS • The target bid advertisement date is the end of January 2018 with construction anticipated to begin in March 2018. • The services described above will begin in January 2018 and be completed by May 2018. 5.5.a Packet Pg. 131 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) 238th Street SW Walkway - Construction Engineering Services Hour/Fee Estimate Otak, Inc. Date: January 3, 2018 Task Description CE VIII Engineering Designer IV Engineer Tech III Project Admin Assistant Total Hours Total Budget by Task 1.0 Project Management and Coordination $2,243 1.0 Project Management and Coordination 10 8 18 $2,243 2.0 Bid Assistance $1,058 2.0 Bid Assistance 4 4 8 $1,058 3.0 Construction Engineering Support $6,429 3.1 Construction Submittals 4 8 12 $1,465 3.2 Response to Questions/Field Changes 10 16 26 $3,255 3.3 Site Visits 8 4 12 $1,709 4.0 Prepare As-Constructed Record Drawings $2,185 4.0 Prepare As-Constructed Record Drawings 2 12 8 22 $2,185 Total Hours 38 44 8 8 98 Billing Rate $162.85 $101.64 $79.89 $76.82 Total Labor Cost $6,188 $4,472 $639 $615 $11,914 Direct Expenses $350 Otak Total $12,264 Subconsultant Costs 5.0 Traffic Engineering Support - RRFB (Allowance)$2,448 Project Total Including Sub Consultants $14,712 Project Total $14,712 Otak Project # 32712.B00 1/3/2018, 1:17 PMK:\project\32700\32712\Contract\ 32712.B Fee Estimate_Const Serv 01032018.xls 5.5.a Packet Pg. 132 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) Edmonds 238th Street SW Walkway Project TENW 1 January 3, 2018 EXHIBIT A SCOPE OF SERVICES TRAFFIC ENGINEERING CONSTRUCTION SUPPORT Edmonds 238th Street SW Walkway Project PROJECT DESCRIPTION The following is TENWÊs proposed Scope of Services for Construction Support associated with the City of EdmondsÊs 238th Street SW Walkway project. The project limits include 238th Street SW from SR- 104/Edmonds Way to Highway 99. SCOPE OF SERVICES Below is a summary of task items that the TENW team will provide for this scope of services: •Project Management and Coordination with Otak •Bid support, including response to bidder questions and Bid Addenda support as necessary. •Two (2) field visits including final inspection. •Review of Shop Drawings and Material Submittals for Rectangular Rapid Flashing Beacon (RRFB). •Response to Questions/RFIÊs – Up to two (2) RFIÊs assumed. FEE See attached Fee summary. 5.5.a Packet Pg. 133 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) TENW Project Name: Edmonds 238th St Walkway TENW Project No.1/3/2018 Const Support TOTALS HOURS/ Principal Design Manger Sr Design Engr Project Engr II Design Engineer II TASK DOLLARS $195.00 $184.80 $154.80 $124.80 $115.20 Task 1: Project Management, Meetings and Coordination Proj Management and Coordination 2 0 2 369.60$ $0.00 $369.60 $0.00 $0.00 $0.00 Bid Support 2 0 0 2 0 249.60$ $0.00 $0.00 $0.00 $249.60 $0.00 Feld Visits (2)6 2 0 4 0 868.80$ $0.00 $369.60 $0.00 $499.20 $0.00 Shop Drawing/materials Submital review 2 0 0 2 0 249.60$ $0.00 $0.00 $0.00 $249.60 $0.00 Response to RFI (2)6 0 0 2 4 710.40$ $0.00 $0.00 $0.00 $249.60 $460.80 TOTALS 0 4 0 10 4 2,448.00$ $0.00 $739.20 $0.00 $1,248.00 $460.80 5.5.a Packet Pg. 134 Attachment: OTAK Supplemental Agreement (238th Walkway - Otak Supplement) City Council Agenda Item Meeting Date: 01/16/2018 Authorization for Mayor to approve recording of a public alley access easement on the northeast corner of 755 Bell Street Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 9, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Authorize Mayor to approve recording of a public alley access easement on the northeast corner of 755 Bell Street. Narrative The City of Edmonds has reviewed a building permit application for a new single-family residence at 753 Bell Street (see Attachment 1 - Vicinity Map). The new home will take access off an existing alley right- of-way from 8th Ave N, which runs along the north side of 755 Bell Street (see Attachment 2). The alley is currently undeveloped and contains a power pole near 8th Ave N that prevents perpendicular access from the alley onto 8th Ave N. The alignment of the existing power lines along 8th Ave N and the alley, as well as proximity to adjacent existing driveways, makes it difficult to relocate the power pole (see Attachment 3). The property owner developing 753 Bell Street currently owns 755 Bell Street and it was determined during review of the proposed single-family residence that a public access easement could be provided across 755 Bell Street to accommodate access to 753 Bell Street, without relocating the existing power pole. With this, the alley connection to 8th Ave N would shift slightly to the south onto private property (755 Bell Street), requiring a public access easement be provided to the City. The legal easement document is included as Attachment 4. Attachments: Attachment 1-Vicinity Map Attachment 2-Aerial Map of 753 & 755 Bell Street Attachment 3-Design Plans Attachment 4-Public Access Easement 5.6 Packet Pg. 135 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 188.080 1:4,514 755 Bell St Public Access Easement 376.2 5.6.a Packet Pg. 136 Attachment: Attachment 1-Vicinity Map (Public Access Easement - 755) © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 23.510 1:564 Map Title 47.0 ArcSDE.GIS.STREET_CENTERLINES <all other values> 1 2 5; 4 9; 71; 7; 8 5.6.b Packet Pg. 137 Attachment: Attachment 2-Aerial Map of 753 & 755 Bell Street (Public Access Easement - 755) gg55'00" wII*...,,JALLEYIISHEET GN_O1_1-It"'"-I-Noiol¡J\r,y'30æ.30" FF::.....sIt---t*"ïit64lElÉ,TTO"...INSTALL". COWR WI" HEXBOLLINE MUSTCUT ANDMINIMUM OF' FROM THEPROPOSEDnoN,CLOSEST.-...!YrA BE TVD BYTO CITYSEWER-o-ISSMH173.63" RCP tE 165.31'¡ii¡..."....I...¿I*ü /i -¡ ri iV Jll::r:+t:fu{,.Þ&^'.4" s}ri'"Ê''''"þ+i;,:& -i;DRYWELL.-',. ii:r]"i"i: Í3 ( ou r- s )á.l.i rÍ..r|i.,:i :::i?Ê 9.,f .it þLi.if :,Ji +f6tE 166.6" lE 166.(our-s)o%7'-6" PVC @ 1.00%169.23169.2325'-6' PVCc, 15.00%I'..1:i ':'-!¡., 1,,..a:l-j -.::II\tItIIItIIIItlIIIIIltlIIaIIñ(r¡GRANI,ilfit\o;at¡J¡BSELIOF¿BSBL&þ*I5'I¡j:|::!iji!i::IiI--)I:iIi:iJ".m1..,'....ïnoNXWTH 6"TED PVC PIPE.sEr @ EL 163.(SEE DETAIL9HEET GN-01)ItfEEFE-TOi(w)lr,tIi;BELL1.59Ê-Ltt-Æ-WREDMAIN FF 1þIOUSE7s.ooitIt..."''-'""'l'*"* 1I i.....6956'26q60.10'f) _^/:s7IE'lHE SEI'IERT EDGEA8" RCP tE 165.315.6.cPacket Pg. 138Attachment: Attachment 3-Design Plans (Public Access Easement - 755) Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Richard & Gvara Kirschner Grantee: City of Edmonds Abbreviated Legal: S 24 T 27 R 3 Quarter SW CITY OF EDMONDS BLK 086 D-00 - LOTS 21 & 22 Assessor's Property Tax Parcel No.: 00434208602100 PUBLIC ALLEY ACCESS EASEMENT Property Address: 755 Bell Street IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, Richard and Gvara Kirschner, hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation, a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of the alley access, over, across, through, and below the following described property, and the further right to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said alley access, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: That portion of Lot 21 of Block 86, City of Edmonds Plat, as per plat recorded in Volume 2 of Plats, page 39, records of Snohomish County, situate in Snohomish County, Washington, described as follows: Lying Northeasterly of a straight line beginning at a point on the east boundary of said Lot five feet south of the northwest corner thereof; Thence heading northwesterly to a point on the north line of said lot seven feet west of the northeast corner of said lot, the point of termination of said line. The easement area is depicted in the drawing attached as Exhibit A. THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided the grantor(s), their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. Dated: Richard Kirschner Gvara Kirschner STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me, Richard and Gvara Kirschner, to me known to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20_____ NOTARY PUBLIC in and for the State of Washington, residing at 5.6.d Packet Pg. 139 Attachment: Attachment 4-Public Access Easement (Public Access Easement - 755) EXHIBIT A 5.6.d Packet Pg. 140 Attachment: Attachment 4-Public Access Easement (Public Access Easement - 755) City Council Agenda Item Meeting Date: 01/16/2018 Authorization for Mayor to sign an Amendment to the Interlocal Agreement with Lake Ballinger/McAleer Creek Watershed Forum Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On July 1, 2008, and September 7, 2010, Council approved a similar Interlocal Agreement (ILA) to be implemented by the appointed City representative to the Lake Ballinger/McAleer Creek Watershed Forum. Both of these ILAs were one year agreements. The ILA approved in 2010 for calendar year 2011 included funding for a Federal lobbyist approved by City Council. On January 23, 2012, Council approved a version of this ILA with an end date of December 31, 2013 that included $1,600 to pay for Edmonds’ portion of the Forum administration costs but did not include a $10,000 contribution toward the Forum’s Federal Lobbying efforts. On April 3, 2012, Council approved this ILA that included funding for the Forum administration costs and the Forum’s Federal Lobbying efforts. On January 21, 2014, Council approved the First Amendment to the ILA that included funding for the Forum administration costs and the Forum’s Federal Lobbying efforts. On January 26, 2016, Council approved the Second Amendment to the ILA that included funding for the Forum administration costs and the Forum’s Federal Lobbying efforts. On January 9, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Authorization for Mayor to sign the Amendment. Narrative The current ILA expired on December 31, 2017. This Third Amendment to the ILA will: · Make it effective January 1, 2018 through December 31, 2020 (3 years; previous ILAs were for 2 years). · Authorize funding for Forum Administrative Support up to $4,800 per year, which will be split amongst the member jurisdictions. · Authorize funding for Forum Lobbying efforts up to $36,000 per year, which will be split amongst the member jurisdictions. The priority for the lobbyist is to develop the U.S. Army 5.7 Packet Pg. 141 Corps of Engineers as a funding partner for future projects, including a watershed hydrology study and a culvert replacement for the Interstate 5 culvert. · In order to take advantage of the specialized technical skills possessed by Snohomish County, allow for the County to contribute in-kind services (i.e., lake monitoring/management, community stewardship, and tax district development) to supplement or replace their financial contribution. Currently, the Forum has three official member jurisdictions, the Cities of Mountlake Terrace, Lake Forest Park, and Edmonds. This third amendment will build on the work done by the Forum members and the Forum’s lobbyist. Over the past 2 years progress has been made on the recurrent flooding issue that affects Edmonds’ residents located on the south shore of Lake Ballinger. Staff have started working on an invasive plant issue which affects the use of much of the Lake Ballinger near shore area: · Edmonds continued to operate a web-based early warning system so citizens with internet access can check the lake level at any time. · Mountlake Terrace continued making progress on the Ballinger Park Master Plan, a $13 million project situated on the previous site of the Ballinger Park Golf Course. The Plan includes habitat, stormwater and flood-related improvements. Snohomish County has allocated $100,000 as potential match funding, and the Army Corps of Engineers, after several meetings and tours of the project site, are interested in helping and have pledged seed money for a hydrologic study of the project. Should the Corps approve their involvement, they would fund up to 65% of the construction costs. · Edmonds and Mountlake Terrace are applying for a grant from Washington State Department of Ecology to fund the development of an invasive aquatic weed management plan. Eurasian watermilfoil, a non-native invasive aquatic plant, has infested most of the shoreline of Lake Ballinger and in locations has precluded the safe use (swimming and boating) of the near shore area of the lake. This Third Amendment to the ILA has been approved by the City Attorney. Fiscal Impact The 2018 City budget has $66,000 for Lake Ballinger Associated projects in the Stormwater Utility Fund. The Councils of Lake Forest Park and Mountlake Terrace have indicated approval of this ILA amendment. If the Edmonds City Council approves the amendment to the ILA, the City's costs will be capped at $1,600 per year for Forum Administration and at $12,000 per year for the Forum’s lobbyist. If additional jurisdictions join the Forum (such as Snohomish County, Shoreline, or Lynnwood), the cost per year will be less. There is sufficient funding in this line item to fund the administrative and lobbying costs in 2018. Since this amendment extends through 2020 and Edmonds does not, yet, have a Council-approved 2019 or 2020 budget, the ILA has the following language in Section 6.2:“…the financial obligations of each Member Jurisdiction to fund this Agreement after December 31, 2011 are contingent upon local legislative appropriation of necessary funds in future fiscal years…”. Attachments: Third Amendment to the Lake Ballinger Forum ILA 5.7 Packet Pg. 142 Third Amendment to Interlocal Agreement Page 1 Third Amendment to Interlocal Agreement for the Governmental Jurisdictions within the Lake Ballinger/McAleer Creek Watershed Including the Cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace, Shoreline and Snohomish County This Third Amendment to the Agreement (“Third Amendment”) is entered into by and among Snohomish County, a political subdivision of the state of Washington, and the cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace, and Shoreline, all municipal corporations of the state of Washington. RECITALS WHEREAS, the Agreement, expires on December 31, 2017; and WHEREAS, The Agreement, by its terms, may be extended for such additional terms as the Member Jurisdictions may agree in writing; and WHEREAS, the Member Jurisdictions desire to extend the Agreement for an additional three-year term commencing January 1, 2018 through December 31, 2020 (“extended term”); and WHEREAS, the Member Jurisdictions desire to provide for the election of in- kind contribution of services for Snohomish County, recognizing the specialized technical skills in lake management possessed by Snohomish County; and WHEREAS, the Member Jurisdictions desire to provide for a replacement of Exhibit C (“Capital Improvement Plan”), Exhibit D2 (“Operating Fund Allocations”), and Exhibit E2 (“Service Provider Operating Fund Allocations”) for the extended term; and WHEREAS, the Member Jurisdictions desire to amend the Agreement on the terms and conditions set forth in this Third Amendment. NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, the Member Jurisdictions agree to amend the Agreement as follows: 5.7.a Packet Pg. 143 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 2 Section 1. Defined Terms. All capitalized terms when used herein shall have the same respective meanings as are given such terms in the Agreement, unless expressly provided otherwise in this Third Amendment. Section 2. Extension of Term. The Member Jurisdictions acknowledge and agree that the term of the Agreement shall be extended by an additional three-year term, commencing January 1, 2018 and remain in effect through December 31, 2020 (“New Term”), unless terminated earlier pursuant to the provisions in the Agreement. Section 3. Amendment to Section 6. Obligations of Member Jurisdictions; Budget; Fiscal Agent; Rules. Subsection 6.1 is hereby amended to read as follows: Each Member Jurisdiction shall be responsible for meeting its financial obligations hereunder as described in Section 2.1 and established by the operating fund adopted by the Forum under this agreement and described in Section 4.2.3 or in the alternative, mutually agreed in-kind contribution of services as provided in Subsection 6.5. Section 4. New Subsection to Section 6. Obligations of Member Jurisdictions; Budget; Fiscal Agent; Rules. A new Subsection 6.5 is hereby added to read as follows: At Snohomish County’s election, in recognition of the specialized technical skills in lake management possessed by Snohomish County, the Forum will accept a mutually-agreed upon in-kind contribution of technical services in lieu of financial contribution from Snohomish County as a Member Jurisdiction, including (but not limited to) assistance with: lake monitoring, set-up and equipment for a volunteer lake monitoring program, aquatic weed control technical assistance, engineering assessment of hydrologic and hydraulic lake features, flow monitoring services to determine quantity of lake input (Hall Creek) and output (McAleer Creek), and assistance with expanding the current Lake Improvement District to meet new challenges. Section 5. Amendment to Section 7 Latecomers. Section 7 is hereby amended to read as follows: Member Jurisdiction Participation. An Eligible Jurisdiction listed in Section 1.2 may become a Member Jurisdiction upon execution of this Agreement at any time throughout the term of the Agreement or any extension thereof. Any county or city that becomes a Member Jurisdiction pursuant to this Section shall thereby immediately assume the general rights, obligations and responsibilities of all other Member Jurisdictions including any percentage share funding requirement as set forth in Exhibit D3 and E3 or any authorized in-kind 5.7.a Packet Pg. 144 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 3 contribution of services commencing the calendar year that the Eligible Jurisdiction becomes a Member Jurisdiction. Section 6. Replacement of Exhibit C, Exhibit D2 and Exhibit E2. Member Jurisdictions acknowledge and agree that Exhibit C, Exhibit D2 and Exhibit E2 to the Agreement shall be replaced respectively with new Exhibits, Exhibit C1 (Capital Improvement Plan), Exhibit D3 (“Operating Fund Allocations”) and Exhibit E3 (“Service Provider Operating Fund Allocations”), which are attached hereto and incorporated by reference. Section 7. Method and Duty to File Third Amendment. Member Jurisdictions shall, upon execution of this Third Amendment to the Agreement, post this Third Amendment on its official website in accordance with RCW 39.34.040 and RCW 39.34.200. Section 8. Counterparts. This Third Amendment may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute the same instrument and, collectively, constitute the entire Third Amendment. Section 9. Conflict; No Further Modification. In the event of any conflict between the terms and conditions of the Agreement and the terms and conditions of this Third Amendment, the terms and conditions of this Third Amendment shall prevail. Section 10. Remaining Terms of Agreement. Except as specifically set forth in this Third Amendment, all other terms and conditions of the Agreement and Exhibits shall remain unmodified and in full force and effect. Section 11. Effective Date of Amendment. This Third Amendment shall become effective upon the day the second Member Jurisdiction executes this Amendment, as authorized by each jurisdiction’s legislative body. 5.7.a Packet Pg. 145 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 4 IN WITNESS WHEREOF, the Member Jurisdictions hereto have executed this Third Amendment on the dates indicated below: Approved as to Form: CITY OF EDMONDS By: By: Title: Title: Date: ___________ Date: _________________ Approved as to Form: CITY OF LAKE FOREST PARK By: By: Title: Title: Date: ___________ Date: _________________ Approved as to Form: CITY OF LYNNWOOD By: By: Title: Title: Date: ___________ Date: _________________ Approved as to Form: CITY OF MOUNTLAKE TERRACE By: By: Title: Title: Date: ___________ Date: _________________ Approved as to Form: CITY OF SHORELINE By: By: Title: Title: 5.7.a Packet Pg. 146 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 5 Date: ___________ Date: _________________ Approved as to Form: SNOHOMISH COUNTY By: By: Title: Title: Date: ___________ Date: _________________ 5.7.a Packet Pg. 147 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 6 5.7.a Packet Pg. 148 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 7 EXHIBIT C1 CAPITAL IMPROVEMENT PLAN 5.7.a Packet Pg. 149 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 8 5.7.a Packet Pg. 150 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Third Amendment to Interlocal Agreement Page 9 5.7.a Packet Pg. 151 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Third Amendment to Interlocal Agreement Page 10 5.7.a Packet Pg. 152 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 11 EXHIBIT D3 OPERATING FUND ALLOCATIONS 5.7.a Packet Pg. 153 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 12 Table 1 Service Provider Operating Fund Allocation 2018-2020 Allocation shall be equal percentage for each (current) Member Jurisdiction Jurisdiction % of Total % of Total % of Total % of Total Original members 5 members 4 members 3 members Edmonds 16.67% 20.00% 25.00% 33.33% Snohomish County* 16.67% 20.00% 25.00% Lake Forest Park 16.67% 20.00% 25.00% 33.33% Mountlake Terrace 16.67% 20.00% 25.00% 33.33% Lynnwood 16.67% Shoreline 16.67% 20.00% *Provided however, that Snohomish County, in its discretion and at its election, may provide mutually agreed in-kind contribution of services in lieu of its percentage share of the financial operating fund allocation as set forth in D3 and E3. Snohomish County shall, within thirty (30) days of becoming a Member Jurisdiction and no later than September 1 of each calendar year thereafter during the duration of this Agreement or extension thereof shall advise the other Member Jurisdictions of its election to provide in-kind contribution of services. In the event Snohomish County elects to provide in-kind contribution of services, the remaining Member Jurisdictions shall share equally Snohomish County’s financial operating fund allocation. 5.7.a Packet Pg. 154 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 13 EXHIBIT E3 SERVICE PROVIDER OPERATING FUND ALLOCATIONS 5.7.a Packet Pg. 155 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 14 Administrative Support Service Provider Needs Listing The Forum wishes to retain the City of Mountlake Terrace as the Administrative Support Service Provider. The Forum has suggested quarterly meetings at a minimum for the current agreement period with other meetings held as needed. The Service Provider needs listing allows for four quarterly meetings and up to four additional meetings per year. Duties Hours/Quarter Year 1. Attend and take notes at monthly Forum Meeting 5 20 2. Arrange for room reservations, provide materials for meetings 5 20 3. Compile and produce minutes from the Forum meetings 10 40 4. Generate draft agenda for the Forum Meeting - 3 12 coordinate with the chair and co-chair on meeting agenda 5. Coordinate e-mail contacts through the Forum distribution list 1 4 6. Assists with city’s web site maintenance 6 24 7. Maintains documents record for Forum activities 6 24 8. Prepares News Releases on Forum updates 4 16 Total 40 160 Additional Duties may be added as needs develop Provider Support through the City of Mountlake Terrace Administrative Support for 2018 $4,800 Administrative Support for 2019 $4,800 Administrative Support for 2020 $4,800 This listing assumes services are provided at 40 hours a quarter are allocated for a total of 160 hours for each of the 2018, 2019 and 2020 calendar years. Each Member Jurisdiction’s cost percentage of the Administrator Support Provider is listed in Exhibit D3 Table 1. 5.7.a Packet Pg. 156 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 15 Federal Government Relations Service Provider Needs Listing The Member Jurisdictions wish to retain and employ a Federal Government Relations Service Provider, Johnston Group, for the term of the agreement period (January 1, 2018 to December 31, 2020) to provide federal government relation services for the Forum in order to increase its visibility with its congressional delegation and compete for federal funding. The Johnston Group scope of services is attached at the end of this exhibit. The total cost for each year of the agreement shall not exceed the amounts listed for 2018, 2019 and 2020 below. Government Relations Support through the Johnston Group: For 2018 $36,000 For 2019 $36,000 For 2020 $36,000 The Member Jurisdiction’s cost percentage of the Federal Government Service Provider is listed in Exhibit D3 Table 1. 5.7.a Packet Pg. 157 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 16 Appendix A Scope of Services The Consultant (“The Johnston Group”) shall provide the scope of services listed below for the Client (“Lake Ballinger/McAleer Creek Watershed Forum”). The scope of services may include, but not be limited to, the following activities: Although a refined set of activities will be developed in consultation with the Lake Ballinger / McAleer Creek Watershed Forum as our work continues, below is a brief description of the major activities that would be part of the Johnston Group’s scope of services based on our work together over the past few years. Developing the U.S. Army Corps of Engineers as a Funding Partner This is the top legislative priority for the Lake Ballinger / McAleer Creek Watershed Forum (Forum) and will be the primary focus of our work together. The Forum has been successful in changing the ability for the Corps to be a more active partner to projects within their authority but are smaller projects led by municipalities. The Forum’s work culminated in legislative language that was enacted a few years ago. Since then, the Seattle office of the Corps has been developing a relationship with the Corps to fund elements of the Forum’s Capital Improvement Plan – with an initial focus on the habitat restoration and water quality issues at Ballinger Park in Mountlake Terrace. Moving forward, we will need strong congressional support to continue to support this partnership and to move the Corps’ focus from the Ballinger park property into a more expansive approach within the watershed. We believe this can happen and will result in a long term funding partner for many of the Forum’s identified Capital Improvement Projects throughout the watershed. Supporting Funding for a Watershed Hydrology Study If the Forum decides to go forward with a study to assess the hydrology of the watershed as a whole following the work done on Lake Ballinger and in Lake Forest Park, then supporting funding for this study becomes a key priority. Potential funding partners could include the Army Corps of Engineers, FEMA Pre- Disaster Mitigation funding or funds through a state capital budget. 5.7.a Packet Pg. 158 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 17 Building a New Grant Program to support Culvert Replacement The Forum should seek to create a new competitive grant program at the federal level for culvert replacement projects that have failed and need to be replaced or that are connected to habitat restoration for species recovery. This effort is likely to take some time to accomplish – beyond the current Congress for certain – but could be started in 2018 with the goal of securing this program in the years following the completion of the hydrology study so the Forum would have a potential funding source to partner with it for key watershed projects. Supporting the Green Stormwater Initiatives in Congress Congressmen Derek Kilmer and Denny Heck have started a long term effort to improve the health of Puget Sound through a series of federal efforts including making stormwater management a scoring criteria for federal infrastructure grants, creating a new refundable tax credit for stormwater management and enhancement and similar efforts. The Forum has the ability to be a key thought leader in the effort to push this legislation given its collaborative nature and multi-jurisdictional boundary. While these efforts are endorsed by Forum-members on a municipal basis, having the Forum as a key ally for Congress on these efforts would be a key strength. The Green Stormwater effort in Congress includes: o Adding green stormwater criteria to transportation and infrastructure grant awards; o Providing a refundable tax credit for private Green Stormwater infrastructure investments and maintenance, and; o Other opportunities to improve the water quality of Puget Sound. Additional activities beyond these key priorities are listed below. We are always open to modifications and changes in our approach and our defined scope of services. As a small consultancy, we take pride in being nimble and agile to maximize client opportunities. Support Federal Funding for the Lake Ballinger/McAleer Creek Watershed Forum  Work with the Lake Ballinger/McAleer Creek Watershed Forum to identify the funding needs and get detailed information about priority projects contained in the Forum’s Capital Improvement Plan.  Review Forum planning documents and budget to ascertain the full range of Forum initiatives and determine which Forum projects are eligible for support through the existing federal funding programs. 5.7.a Packet Pg. 159 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 18  Advise the Lake Ballinger/McAleer Creek Watershed Forum about which projects ought to be prioritized for federal grants, directed federal spending via appropriations and authorization bills.  Assist the Forum with its engagement with the Seattle office of the U.S. Army Corps of Engineers and utilize the delegation to bolster this relationship to result in funding for the Forum. Prepare and Support the Lake Ballinger/McAleer Creek Watershed Forum Within Federal Funding Opportunities  Advise the Forum about the creation of collateral materials for federal funding requests.  Work with the Forum to identify potential supporters for project requests and secure letters of endorsement.  Coordinate formal submission of appropriations requests, if applicable, and ensure compliance with all deadlines.  Work with Forum on the Water Resources Development Act implementation and seek federal funds to support the Forum’s activities.  Determine legislative tactics Congress may utilize to enact federal appropriations bills and implement a strategy to preserve funds targeted for the Lake Ballinger Watershed Forum.  Contact key congressional staff to obtain support for the Forum’s federal funding requests and respond to any questions or concerns as appropriate.  Assist congressional staff in the preparation of letters of request to relevant House and Senate oversight, authorization and appropriations committees and subcommittees.  Monitor the budget and appropriations process throughout the year with regular legislative updates provided to the Forum. D.C. Lobbying Meetings  Schedule meetings in Washington, D.C. as necessary with Lake Ballinger/McAleer Creek Watershed Forum representatives and Congressman Larsen, Congresswoman Jayapal, Representative DelBene and Senators Murray and Cantwell. We also may schedule meetings with other members of the delegation as relevant.  Include the D.C.-based liaison for Washington State Governor Inslee as a part of our D.C. meetings and outreach strategy if appropriate to do so.  Identify and prepare key congressional staff for federal funding and policy requests and meetings with Forum representatives and elected officials.  Attend and facilitate meetings in Washington, D.C.  Prepare Lake Ballinger/McAleer Creek Watershed Forum officials for congressional meetings.  Follow up to all meetings as appropriate.  Ensure that district and D.C. based key staff in each delegation office are aligned in support of Forum’s goals. 5.7.a Packet Pg. 160 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 19  Maintain regular communication with key legislative staff and elected officials throughout the year in support of the Forum’s funding and policy agenda.  Ensure the delegation is prepared to engage federal Agencies in support of the Forum as necessary and as appropriate.  Ensure the delegation is prepared to swiftly respond in the event of a flooding event to coordinate disaster relief and support. Involvement of Lake Ballinger/McAleer Creek Watershed Forum Member Staff and Elected Officials  Issue monthly activity reports to Forum representatives detailing specific actions taken on the Forum’s behalf.  Engage the Forum’s elected officials and staff as necessary to contact Members of Congress and their staff as appropriate in support of the funding requests.  Counsel the Forum about locally-based lobbying activities to further the Forum’s legislative and federal funding priorities, potentially including meeting in North King County / South Snohomish County with members of the federal delegation, participation in congressional sponsored events in Washington State and the continued involvement of district based congressional staff in Forum meetings.  Draft correspondence as appropriate for the Forum to send to Congress on policy issues and other legislative concerns.  Work to include Forum elected leadership in delegation based policy discussions as they develop and as appropriate. Delegation Engagement with the Lake Ballinger/McAleer Creek Watershed Forum  Solicit support from each Member of Congress that we are seeking support from (i.e. Congressman Rick Larsen, Congresswoman DelBene, Congresswoman Pramila Jayapal, Senator Patty Murray and Senator Maria Cantwell) for our federal funding and policy requests.  Maintain year-long direct engagement with targeted Members of Congress and their staff.  Prioritize a visit to the Watershed by district congressional staff to get a firsthand look at the Forum’s projects and have an in-depth discussion about the Forum’s funding and policy needs. Grant Funding Strategy  Solicit support from the Governor and the congressional delegation for the relevant Forum grant applications. BUDGET The Johnston Group proposes to complete the scope of services outlined in this proposal for a fixed monthly retainer of $3,000 starting January 1, 2018 and ending on December 31, 2020. This retainer is unchanged from the contract in place for 2016- 2017. 5.7.a Packet Pg. 161 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 20 This retainer includes all expenses with the exception of transportation and lodging connected to travel to Washington, D.C. Expenses will be billed to Forum at cost and in arrears. Either the Forum or the Johnston Group may terminate this contract with 30 days written notice at any time for any reason. Both parties may modify the scope and terms of this engagement upon mutual agreement at any time. The opportunity to continue to work with the Lake Ballinger / McAleer Creek Watershed Forum is an exciting one for the Johnston Group, and we are willing to structure the relationship in a way that works for both organizations. If necessary, we would be pleased to modify this proposal to meet the specific project or budget needs of the Forum.  Follow up to all meetings as appropriate.  Ensure that district and D.C. based key staff in each delegation office are aligned in support of Forum’s goals.  Maintain regular communication with key legislative staff and elected officials throughout the year in support of the Forum’s funding and policy agenda.  Ensure the delegation is prepared to engage federal Agencies in support of the Forum as necessary and as appropriate.  Ensure the delegation is prepared to swiftly respond in the event of a flooding event to coordinate disaster relief and support. Involvement of Lake Ballinger/McAleer Creek Watershed Forum Member Staff and Elected Officials  Issue monthly activity reports to Forum representatives detailing specific actions taken on the Forum’s behalf.  Engage the Forum’s elected officials and staff as necessary to contact Members of Congress and their staff as appropriate in support of the funding requests.  Counsel the Forum about locally based lobbying activities to further the Forum’s legislative and federal funding priorities, potentially including meeting in North King County / South Snohomish County with members of the federal delegation, participation in congressional sponsored events in Washington State and the continued involvement of district based congressional staff in Forum meetings.  Draft correspondence as appropriate for the Forum to send to Congress on policy issues and other legislative concerns.  Work to include Forum elected leadership in delegation based policy discussions as they develop and as appropriate. Delegation Engagement with the Lake Ballinger/McAleer Creek Watershed Forum  Solicit support from each Member of Congress that we are seeking support from (i.e. Congressman Rick Larsen, Congresswoman Susan DelBene, 5.7.a Packet Pg. 162 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 21 Congresswoman Pramila Jayapal, Senator Patty Murray and Senator Maria Cantwell) for our federal funding and policy requests.  Maintain yearlong direct engagement with targeted Members of Congress and their staff.  Prioritize a visit to the Watershed by district congressional staff to get a firsthand look at the Forum’s projects and have an in-depth discussion about the Forum’s funding and policy needs. Grant Funding Strategy  Solicit support from the Governor and the congressional delegation for the relevant Forum grant applications. 5.7.a Packet Pg. 163 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 22 INTERLOCAL AGREEMENT For the Governmental Jurisdictions within the Lake Ballinger/McAleer Creek Watershed Including the Cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace, Shoreline and Snohomish County PREAMBLE THIS AGREEMENT ("Agreement") is entered into pursuant to Chapter 39.34 RCW by and among Snohomish County, a political subdivision of the state of Washington, and the cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace, and Shoreline, all municipal corporations of the state of Washington. The parties executing this Agreement are located in King and Snohomish Counties, lying wholly or partially within the Watershed Area defined in Section 1.1 below (individually for those executing this Agreement “Member Jurisdiction” and collectively “Member Jurisdictions”). The Member Jurisdictions share interests in and responsibility for addressing long-term watershed planning and conservation and wish to provide for development of various activities and projects therein. A. B. MUTUAL COVENANTS AND AGREEMENTS 1. DEFINITIONS. For purposes of this Agreement, the following terms shall have the meaning provided for below: 1.1 WATERSHED AREA: The Watershed Area is defined as those waters draining to Lake Washington through surface and subsurface natural or constructed water conveyance systems consisting of Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek and all other known surface and subsurface tributary drainages along with the associated pipe conveyance systems connected to existing surface conveyance as further delineated on the watershed map attached as Exhibit A and collectively known as the Lake Ballinger/McAleer Creek Watershed. Additional tributary drainage areas identified in the future that are not currently listed on Exhibit A may be added to the Exhibit A by amendment of this Agreement. 1.2 ELIGIBLE JURISDICTIONS: The governments eligible for participation in this Agreement as Member Jurisdictions are Snohomish County, and the Cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace and Shoreline. 1.3 MEMBER JURISDICTION: A Member Jurisdiction as referred to herein is a government eligible for participation in this Agreement that has also executed this Agreement. 1.4 LAKE BALLINGER/McALEER CREEK WATERSHED FORUM: The Lake Ballinger/ McAleer Creek Watershed Forum (hereinafter referred to as the Forum) created herein is the governing body responsible for implementing this Agreement and is comprised of designated representatives of Eligible Jurisdictions who have authorized the execution of and become Member Juisdictions of this Agreement. 1.5 STRATEGIC ACTION PLAN: The Strategic Action Plan, as referred to herein, is the plan developed by the Forum and adopted by all Member Jurisdictions to address water resource issues within the Watershed Area as provided in this Agreement. The plan identifies specific actions and projects to address the identified water resource issues and is attached as Exhibit B. 5.7.a Packet Pg. 164 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 23 1.6 CAPITAL IMPROVEMENT PLAN: The Capital Improvement Plan, as referred to herein, is the set of projects developed in the Strategic Action Plan to address the identified water resource issues. The Capital Improvement Plan lists specific projects, estimated costs, proposed funding mechanisms and project lead agency and is attached as Exhibit C. 1.7 FISCAL AGENT: The Fiscal Agent is the entity designated to perform all accounting and contract management services for the Forum, as it may require, in accordance with the requirements of Chapter 39.34 RCW. 1.8 SERVICE PROVIDER(S): The Service Provider(s), as used herein, means that individual consultant or other entity which provides a service to and for the Forum and who is directed to carry out actions as determined or assigned by the Forum, including but not limited to, preparation of meeting agendas and minutes, maintaining documents and records, researching federal and state appropriation opportunities, and researching and applying for local, state and federal grants in support of the Strategic Action Plan and the Capital Improvement Plan. 1.8.1 Service Provider Operating Fund: The Service Provider Operating Fund is the fund established for activities of the Service Provider(s) in the implementation of the Strategic Action Plan and the Capital Improvement Plan. The fund budget is set each year by action of the Forum and authorized by budget allocation from each Member Jurisdiction. 1.9 STEERING COMMITTEE and PROJECT SUBCOMMITTEES: The Steering Committee is composed of executive level staff members of each Member Jurisdiction who will provide specific guidance to technical level staff on the Project Subcommittees for each of the projects identified in the Capital Improvement Plan based on policy direction from the Forum. 2. PURPOSES. The purposes of this Agreement include the following: 2.1 To provide a mechanism and governance structure for the implementation of the Strategic Action Plan and to share the cost of Service Provider(s) to coordinate and provide the services necessary for the successful implementation of the Strategic Action Plan and the Capital Improvement Plan. 2.2 To provide a mechanism for securing technical assistance and any available funding from state agencies, federal agencies or other sources to implement the Strategic Action Plan and the Capital Improvement Plan in support of the Strategic Action Plan. 5.7.a Packet Pg. 165 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 24 2.3 To provide a framework for cooperation and coordination among the member jurisdictions on issues relating to the implementation of the Strategic Action Plan and the Capital Improvement Plan. 2.4 To develop and articulate to state and federal legislators, watershed based positions on stormwater management issues, conservation issues, funding or any other issues jointly identified by the Member Jurisdictions. 2.5 To provide for the ongoing participation of citizens and other stakeholders in such efforts and to ensure continued public outreach efforts to educate and garner support for current and future watershed conservation efforts. It is not the purpose or intent of this Agreement to create, supplant, preempt or supersede the authority or role of any individual Member Jurisdiction or water quality policy body. 3. EFFECTIVE DATE AND TERM. This Agreement shall become effective upon its execution by Eligible Jurisdictions, as authorized by each jurisdiction’s legislative body, and further provided that after such execution, this Agreement shall be posted on the web site of each Member Jurisdiction in accordance with the terms of RCW 39.34.040 and .200. Once effective, this Agreement shall remain in effect, unless terminated as provided in Section 9, until December 31, 2013; provided, however, that this Agreement may be extended for such additional terms as the Member Jurisdictions may agree to in writing. 4. ORGANIZATION AND NATURE OF THE FORUM. The Member Jurisdictions hereby establish the Forum to serve as the formal governance structure for carrying out the purposes of this Agreement. Each Member Jurisdiction shall appoint one (1) elected official or designee and an alternate (elected official or designee and alternate hereinafter referred to as designee) to serve as its representative on the Forum along with a Steering Committee representative to carry out the policy direction of the Forum. 4.1 Upon the effective execution of this Agreement and the appointment of designees from each Member Jurisdiction to the Forum, the Forum designees shall meet and choose, according to the voting provisions of Section 5, representatives to serve as Forum Chair and Vice Chair to oversee and direct the activities associated with Forum meetings including the development of the agendas, running the meeting and providing leadership to the Forum. 4.2 The Forum shall have the authority and mandate to do the following: 4.2.1 Review and evaluate at least annually the duties to be assigned to the Steering Committee to this Agreement and provide for whatever actions it deems 5.7.a Packet Pg. 166 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 25 necessary to ensure that quality services are efficiently, effectively and responsibly delivered in the performance of this Agreement. 4.2.2 Review Steering Committee progress on implementation of the Strategic Action Plan and the Capital Improvement Plan on a quarterly basis and provide for whatever actions it deems appropriate to ensure that such development is efficiently, effectively and responsibly delivered in the performance of this Agreement. 4.2.3 On or before September 1 of each year, establish and approve a Service Provider Operating Fund budget for the following calendar year for the activities of the Service Provider(s), proposing the level of funding and total resource obligations of the Member Jurisdictions to support the activities of the Service Provider(s) which are to be allocated in accordance with the formula set forth in Exhibit D. 4.2.4 Review and evaluate at least annually the duties to be assigned to the Service Provider(s) to this Agreement and provide for whatever actions it deems necessary to ensure that quality services are efficiently, effectively and responsibly delivered in the performance of this Agreement. 4.2.5 Oversee and administer the allocation of resources available to the Forum to implement the Strategic Action Plan and the Capital Improvement Plan in support of the Strategic Action Plan. 4.3 The Forum designees may adopt other rules and procedures that are consistent with its purposes as stated herein and are necessary for its operation according to the voting provisions of Section 5. 5. VOTING. The Forum designees shall make decisions, approve goals and objectives, specify work priorities and perform any other actions necessary to carry out the purposes of this Agreement as follows: 5.1 No action or binding decision will be taken by the Forum without the presence of a quorum of active Member Jurisdiction designees. A quorum exists if a majority of the Member Jurisdiction designees are present at the Forum meeting. The voting procedures provided for in 5.2 and 5.3 are conditioned upon there being a quorum of the active Member Jurisdiction designees present for any action or decision to be effective and binding. 5.2 Decisions shall be made using a consensus model as much as possible. Each designee agrees to use their best effort and exercise good faith in consensus decision-making. Consensus may be reached by unanimous agreement of the Member Jurisdiction designees at the meeting or by a majority recommendation agreed upon by the Member Jurisdiction designees. 5.7.a Packet Pg. 167 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 26 5.3 In the event consensus cannot be achieved, as determined by rules and procedures adopted by the Forum, the Forum shall take action on a majority basis, as follows: 5.3.1 Each Member Jurisdiction, through its appointed designee, may cast its vote in connection with a proposed Forum action. 5.3.2 For any action subject to voting to be deemed approved, an affirmative vote must be cast by a majority of the Member Jurisdiction designees. No action shall be valid and binding on the Member Jurisdiction until it shall receive majority of votes of the total number of Member Jurisdiction designees. A vote of abstention shall be recorded as a “no” vote. 6. OBLIGATIONS OF MEMBER JURISDICTIONS; BUDGET; FISCAL AGENT; RULES. 6.1 Each Member Jurisdiction shall be responsible for meeting its financial obligations hereunder as described in Section 2.1 and established by the operating fund adopted by the Forum under this Agreement and described in Section 4.2.3. 6.2 On or before September 1 of each year of this Agreement, the Forum shall adopt a Service Provider budget for the following calendar year. The Service Provider budget shall propose the level of funding responsibilities of the individual Member Jurisdictions for the following calendar year and shall propose the levels of funding to be allocated to the Service Provider budget for implementation activities related to the Strategic Action Plan and the Capital Improvement Plan within the Watershed Area. The Member Jurisdictions shall thereafter take separate legislative or other actions that may be necessary to timely address such individual responsibilities under the proposed operating fund, and shall have done so no later than December 31st of each such year, provided that the financial obligations of each Member Jurisdiction to fund this Agreement after December 31, 2011 are contingent upon local legislative appropriation of necessary funds in future fiscal years; and provided that financial obligations imposed herein shall not be for the purpose of funding the design or construction of specific Capital Improvement Plan projects. 6.3 Funds collected from any source on behalf of the Forum shall be maintained in a special fund by the Fiscal Agent as ex officio treasurer on behalf of the Forum pursuant to rules and procedures established and agreed to by the Forum. The Fiscal Agent shall also serve as the contractual agent for the Member Jurisdictions in acquiring any services needed, including those provided by the Service Provider(s), in the implementation of the Strategic Action Plan and the Capital Improvement Plan as directed by the Forum. The Fiscal Agent shall establish billing practices and collection procedures in the format established by the Washington State Auditor, and utilize its established 5.7.a Packet Pg. 168 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 27 purchasing authority and procedures, and any other procedures as may be necessary to provide for its efficient administration and operation. Any Member Jurisdiction may inspect and review all records maintained in connection with the special fund maintained by the Fiscal Agent at any reasonable time. 6.4 The Fiscal Agent, in the performance of its duties, shall not exceed the budgeted amounts authorized by the Forum and/or the total funds as appropriated by the individual Member Jurisdictions. 7. LATECOMERS. An Eligible Jurisdiction listed in Section 1.2 which has not become a Member Jurisdiction within six (6) months of the effective date of this Agreement may become a Member Jurisdiction only with the written consent of all the Member Jurisdiction. The provisions of Section 5 otherwise governing decisions of the Forum shall not apply to this Section 7. The Member Jurisdictions and the county or city seeking to become a Member Jurisdiction shall jointly determine the terms and conditions under which the county or city may become a Member Jurisdiction. These terms and conditions shall include payment by such county or city to the Member Jurisdictions of the amount determined jointly by the Member Jurisdictions and the county or city to represent such county or city's fair and proportionate share of all costs associated with activities undertaken by the Forum and the Member Jurisdictions on its behalf as of the date the county or city becomes a Member Jurisdiction. Any county or city that becomes a Member Jurisdiction pursuant to this section shall thereby assume the general rights and responsibilities of all other Member Jurisdictions. 8. TERMINATION. This Agreement may be terminated by any Member Jurisdiction, as to that Member Jurisdiction only, upon sixty (60) days written notice to the other Member Jurisdictions. The terminating Member Jurisdiction shall remain fully responsible for meeting all of its funding obligations for expenditures authorized by the jurisdiction, but only for costs incurred prior to the date of the notice. This Agreement may be terminated at any time by the written agreement of all Member Jurisdictions. 9. HOLD HARMLESS AND INDEMNIFICATION. To the extent permitted by state law, and for the limited purposes set forth in this Agreement, each Member Jurisdiction shall protect, defend, hold harmless and indemnify the other Member Jurisdictions to include the officers, employees, agents and contractors of the Member Jurisdiction, while acting within the scope of their employment as such, from and against any and all claims (including demands, suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever) arising out of or in any way resulting from such Member Jurisdiction’s own negligent acts or omissions, torts 5.7.a Packet Pg. 169 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 28 and wrongful or illegal acts related to such Member Jurisdiction’s participation and obligations under this Agreement. Each Member Jurisdiction agrees that its obligations under this subsection extend to any claim, demand and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, each Member Jurisdiction, by mutual negotiation, hereby waives, with respect to the other Member Jurisdictions only, any immunity that would otherwise be available against such claims under the industrial insurance act provisions of Title 51 RCW. The provisions of this subsection shall survive and continue to be applicable to Member Jurisdictions exercising the right of termination pursuant to Section 9. 10. NO ASSUMPTION OF LIABILITY. In no event do the Member Jurisdictions intend to assume any responsibility, risk or liability of any other Member Jurisdiction or otherwise with regard to any Member Jurisdiction’s duties or any act, statute or regulation of any local municipality or government, the State of Washington or the United States. 11. VOLUNTARY AGREEMENT. This is a voluntary agreement and it is acknowledged and agreed that, in entering into this Agreement, no Member Jurisdiction is committing to adopt or implement any actions or recommendations that may be contained in the Strategic Action Plan and the Capital Improvement Plan pursuant to this Agreement. 13. NO PRECLUSION OF ACTIVITIES OR PROJECTS. Nothing herein shall preclude any one or more of the Member Jurisdiction from choosing or agreeing to fund or implement any work, activities or projects associated with any of the purposes hereunder by separate agreement or action, provided that any such decision or agreement shall not impose any funding, participation or other obligation of any kind on any Member Jurisdiction that is not a party to such decision or agreement. 14. NO THIRD PARTY RIGHTS. Nothing contained in this Agreement is intended to, nor shall it be construed to, create any rights in any third party, including without limitation NMFS, USFWS, any agency or department of the United States, or the State of Washington, or to form the basis for any liability on the part of the Forum or any of the Member Jurisdictions, or their officers, elected officials, agents and employees, to any third party. 15. AMENDMENTS. This Agreement may be amended, altered or clarified only by the unanimous consent of the Member Jurisdictions, represented by affirmative action by their legislative bodies. 5.7.a Packet Pg. 170 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) Third Amendment to Interlocal Agreement Page 29 16. COUNTERPARTS. This Agreement may be executed in counterparts. 17. APPROVAL BY MEMBER JURISDICTION’S GOVERNING BODIES. The governing body of each Member Jurisdiction must approve this Agreement before any representative of such Member Jurisdiction may execute this Agreement. 18. FILING OF AGREEMENT. This Agreement shall be posted on the web site of each Member Jurisdiction in accordance with the provisions of RCW 39.34.040 and .200 and with the terms of Section 3 herein. 19. ATTORNEY FEES. In the event a Member Jurisdiction brings suit to enforce this Agreement, or for breach of this Agreement, the prevailing Member Jurisdiction shall be entitled to its costs, expenses, and attorney fees for bringing or defending the action. 5.7.a Packet Pg. 171 Attachment: Third Amendment to the Lake Ballinger Forum ILA (ILA with Lake Ballinger/McAleer Creek Watershed Forum) City Council Agenda Item Meeting Date: 01/16/2018 Authorization for Mayor to sign a Supplemental Agreement with Stantec Consulting Services, Inc. Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 9, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement. Narrative In April 2017, the City hired Stantec Consulting Services, Inc. to provide on-call professional services to support the Engineering Division with the review and inspection of private development work. The services were needed to maintain customer service levels while an employee was on maternity leave. This supplemental agreement will extend the services into the first three months of 2018. The coverage is needed since the employee, who was on maternity leave, returned on part-time status and will not return to full time until March 2018. The expenditure was approved as part of the 2018 budget and will be paid by the Utility Fund (60%) and permitting revenue in the General Fund (40%). Attachments: Stantec.Supp 2 5.8 Packet Pg. 172 Original Contract No. Supplemental Agreement 2 No. CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division DAVE EARLING MAYOR SUPPLEMENTAL AGREEMENT 2 TO PROFESSIONAL SERVICES AGREEMENT On-Call Plan Review & Construction Support Services WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and Stantec, hereinafter referred to as the “Consultant”, entered into an underlying agreement for design, engineering and consulting services with respect to a project known as On-Call Plan Review & Construction Support Services project, dated April 14, 2017; and WHEREAS, the parties have agreed to extend On-Call Plan Review and Construction Support Services provided to the City by Stantec through March 31, 2018; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of April 14, 2017 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $85,000 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $7,907.64 by the Supplemental Agreement No. 1, is hereby amended to include an additional not to exceed amount of $14,161.20 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not-to-exceed amount of $107,068.84 ($85,000 plus $7,907.64 plus $14,161.20). 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit A to this addendum, incorporated by this reference as fully as if herein set forth. 5.8.a Packet Pg. 173 Attachment: Stantec.Supp 2 (Stantec Supplemental Agreement) 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DONE this day of , 20 . CITY OF EDMONDS STANTEC By: By: Mayor David O. Earling Title: ATTEST/AUTHENTICATE: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 5.8.a Packet Pg. 174 Attachment: Stantec.Supp 2 (Stantec Supplemental Agreement) \\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\CONSULTANTS\Plan Review & Construction Insp\Stantec.Supp 2.doc STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5.8.a Packet Pg. 175 Attachment: Stantec.Supp 2 (Stantec Supplemental Agreement) EXHIBIT A Memo To: Robert English, PE From: Christopher Ruiz City of Edmonds Stantec Consulting Services, Inc. File: 2002005316 Date: December 21, 2017 Reference: On-Call Plan Review & Construction Support Services Agreement – Supplement #2 Please find below the proposed scope of services and associated budget for Supplement #2 to the Professional Services Agreement between the City of Edmonds and Stantec dated April 14, 2017, for the City’s review and approval. The proposed supplement is to extend On-Call Plan Review and Construction Support Services provided to the City by Stantec from February 1, 2018 through March 31, 2018. Stantec will provide an Engineer-in-Training (EIT) per the original scope of work for 2 days per week, 8 hours per day for 8 weeks. Stantec will provide Project Manager services for 0.5 hours per week for 8 weeks. Days/Week Hours/Day Weeks PM/EIT Rate Total 2 8 8 EIT 103.38 13,232.64 1 0.5 8 PM 134.04 536.16 13,768.80 Client will reimburse for mileage to travel from Stantec to City of Edmonds 2 days per week for 12 weeks. Days/Week Weeks PM/EIT Mileage Rate/Mile Total 2 8 EIT 45 0.545 392.40 The total approved budget for plan review services per the previously approved scope of work is $14,161.20. STANTEC CONSULTING SERVICES INC. Phone: (425) 289-7360 Fax: (425) 869-1190 chris.ruiz@stantec.com Attachment: Attachment c. C.C. rc v:\2002\active\2002005316\management\agreement\contract supplement #2_edmonds_122117.docx Christopher Ruiz Senior Associate 5.8.a Packet Pg. 176 Attachment: Stantec.Supp 2 (Stantec Supplemental Agreement) City Council Agenda Item Meeting Date: 01/16/2018 City Wellness Ordinance Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History The City has had an active Wellness Program in place since 2013. The City participates in the Association of Washington Cities' (AWC's) Well-City Award program. One of the 2018 Well-City Award requirements includes the approval of a Wellness ordinance by City Council in support of the Employee Wellness Program (established under City Personnel Policy 7.11- Wellness) no later than January 31, 2018. Staff Recommendation Approval by full Council at the 1/16/18 meeting. Narrative This item was reviewed at the Public Safety & Personnel Committee on 1/9/18 and forwarded for approval of full Council on the 1/16/18 consent agenda. Attachments: City Wellness Ordinance - Draft 5.9 Packet Pg. 177 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO SUPPORT THE EMPLOYEE WELLNESS PROGRAM. WHEREAS, the City of Edmonds has established an Employee Wellness Program pursuant to Personnel Policy 7.11; and WHEREAS, the Employee Wellness Program creates an environment that supports healthy lifestyles and offers opportunities for employees to optimize their health and well-being; and WHEREAS, the Edmonds Wellness Committee’s goal is to support wellness in the workplace by creating a program that meets the needs and interests of the employees of the City of Edmonds; and WHEREAS, the City Council recognizes that wellness benefits everyone, and that an active workplace wellness program can result in better morale, increased productivity, reduced absenteeism, fewer on-the-job accidents, and an overall decrease in health benefits costs; and WHEREAS, the City Council’s support of the Employee Wellness Program reflects the Association of Washington Cities (AWC) employee wellness goals, as well as the goal of the City of Edmonds to be recognized by AWC as a Well City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO RESOLVE AS FOLLOWS: To continue support of the Employee Wellness Program. RESOLVED this _____ day of _______________, 2018. APPROVED: ______________________________ MAYOR, DAVID O. EARLING 5.9.a Packet Pg. 178 Attachment: City Wellness Ordinance - Draft (City Wellness Ordinance) ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 5.9.a Packet Pg. 179 Attachment: City Wellness Ordinance - Draft (City Wellness Ordinance) City Council Agenda Item Meeting Date: 01/16/2018 Job Descriptions Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History There are 2 new (exempt) positions that were authorized in the 2018 budget: 1) Senior Accountant (NR 11) and, 2) Associate Engineer (NR 9). As both are new positions, they have new job descriptions for approval. Based on organizational need in the Parks Department, there is also one pending reclassification of a non-exempt (union) position: Senior Office Specialist -Cultural Arts Program (NE 6) to Cultural Arts Program Specialist (NE 8). This job description has been updated to reflect the duties this position be performing in the new position. Staff Recommendation Approval of job descriptions by Council at the 1/16/18 meeting. Narrative Senior Accountant & Associate Engineer These two new positions have been authorized in the 2018 budget and the job descriptions for each of these positions are attached for review and approval. Cultural Arts Program Specialist The Parks, Recreation and Cultural Services Department has reviewed the existing position of Senior Office Specialist - Cultural Services and based on evaluation of current and future needs, recommends a reclassification of this position from a NE 6 to a NE 8 Cultural Arts Program Specialist. The difference in pay grades will result in a $307 per month increase (or $3,684 for the year). The position will be taking on a higher level of programmatic responsibility which will provide value to the implementation of Arts Commission programs. Additionally, increasing the level of responsibility for this position will also assist the Arts and Culture Manager in managing the broader range of responsibilities within the Cultural Services Division. This job description is also attached for review and approval. These job descriptions were reviewed at the 1/9/18 Public Safety & Personnel Committee and forwarded to consent agenda for full approval by full Council at the 1/16/18 meeting. Attachments: DRAFT Associate Engineer job description -2018 5.10 Packet Pg. 180 Draft Senior Accountant Job Description 2018 DRAFT Cultural Arts Program Specialist job description- 2018 5.10 Packet Pg. 181 DRAFT Associate Engineer January 2018 City of EDMONDS Washington ASSOCIATE ENGINEER Department: Public Works - Engineering Pay Grade: NR-09 Bargaining Unit: Non-Represented FLSA Status: Exempt Revised Date: January 2018 Reports To: City Engineer POSITION PURPOSE: Under general direction, performs entry to mid-level civil engineering work in the planning, analysis, design, construction, operation and management of Public Works projects. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  Responsible for performing the following fundamental principles of civil engineering design:  Hydraulic analyses of piped sewer and storm systems.  Hydraulic analyses of channeled systems.  Pressure analyses of potable water systems.  Drainage basin delineation and associated hydrologic analyses.  Cut/fill calculations in grading and roadway design.  Sight distance calculations for roadway design.  Buoyancy calculations for construction in high groundwater locations.  Basic retaining wall design.  Basic road design.  Prepares design drawings, specifications and cost estimates for various Public Works and Utilities projects.  Manages Public Works projects of smaller scope as assigned.  Coordinates project improvements with City Departments, private utilities, other public agencies and citizens.  Prepares and secures necessary easements for project construction.  Assists/Conducts engineering studies relating to present activities and future projects.  Collects and analyzes data and confers with supervisors regarding the feasibility of design.  Independently performs a variety of routine and complex inspections on Public Works construction projects; assures safety, work quality, and compliance with approved plans, drawings and specifications, permits, standards and codes including environmental protection laws.  Prepares daily inspection reports, calculates and prepares field notes records of contractor quantities and materials installed in the field.  Assists with contract administration on large public works construction projects.  Performs contract administration and inspection on projects of smaller scope as assigned.  Researches new methods, products and materials related to Public Works projects. 5.10.a Packet Pg. 182 Attachment: DRAFT Associate Engineer job description -2018 (Job Descriptions) JOB DESCRIPTION Associate Engineer DRAFT Associate Engineer January 2018  Uses AutoCAD, Civil 3D, WWHM, HEC-RAS and related engineering and graphics software to prepare detailed design drawings.  Performs related work as required and other duties as assigned. Required Knowledge of:  Engineering mathematics, standards, practices and principles in design and construction.  Engineering calculators and modeling programs.  Basic hydraulics including weirs, flumes, and open ditches.  Interpersonal skills using tact, patience and courtesy.  Basic construction techniques and operation and maintenance principles of Public Works infrastructure.  Basic knowledge in field inspection techniques of Public Works facilities.  Property owners’ rights and privileges.  Record-keeping and retrieval techniques.  Personal computers and software (AutoCAD, ArcGIS, Civil 3D, MS Word and Excel, databases and asset management).  Drafting practices and standards, including operating AutoCAD and Civil 3D to develop project drawings.  Interpersonal skills using tact, patience, and courtesy.  Modern office procedures, methods, and equipment including computers and computer applications sufficient to perform assigned duties.  English usage, spelling, grammar and punctuation.  Principles of business letter writing. Required Skill in:  Working with residents, business owners and contractors on a wide range of Capital Project related issues including enforcement of City requirements.  Organizing and interpreting large amounts of data related to inspections and design.  Using personal computers, productivity software such as Microsoft Office, ArcGIS.  Using personal computers, with design software such as AutoCAD to develop project drawings.  Using field survey and GPS equipment and other field equipment as assigned.  City code, local, state and federal laws relating to assigned work.  Effectively reading and understanding engineered plans and specifications.  Communicating effectively both orally and in writing using correct English.  Preparing and delivering oral presentations in an effective manner.  Accurately maintaining records and preparing correspondences, professional reports and presentations of data.  Prioritizing and scheduling work appropriately.  Consistently meeting schedules and time lines.  Establishing and maintaining cooperative and effective working relationships with others. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor’s Degree in Civil Engineering or related field preferred; OR an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. 5.10.a Packet Pg. 183 Attachment: DRAFT Associate Engineer job description -2018 (Job Descriptions) JOB DESCRIPTION Associate Engineer DRAFT Associate Engineer January 2018 Required Licenses or Certifications: Valid State of Washington Driver’s License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment:  Indoor and outdoor work environment.  Driving a vehicle to conduct work. Physical Abilities:  Walking or otherwise moving over rough terrain.  Sitting, standing or otherwise remaining in a stationary position for extended periods of time.  Hearing, speaking or otherwise communicating to exchange information in person or on the phone.  Operating various equipment and tools.  Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself to accomplish tasks.  Ascending/descending, ladders and inclines.  Working at heights, working on a high ladder and working in a confined space.  Working in a noisy work area, working in direct sunlight, working in outside temperature extremes and working in dampness.  Heavy physical labor, including lifting/carrying or otherwise moving or transporting 50-100 pounds.  Operating a passenger vehicle, heavy truck, heavy equipment and rotating machinery.  Reading and understanding printed and electronic messages and related materials.  Hearing voice conversations and hearing alarms.  Possessing close vision, far vision, side vision, depth perception, night vision and color vision.  Ability to wear appropriate personal protective equipment based on required City Policy. Hazards:  Working around and with machinery having moving parts.  Adverse weather conditions.  Exposure to smoke, noxious odors, Toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust or pollen, insect stings solvents, oil and ink. Incumbent Signature: ____________________________________ Date: ________________________ Department Head: _______________________________________ Date: ________________________ 5.10.a Packet Pg. 184 Attachment: DRAFT Associate Engineer job description -2018 (Job Descriptions) Draft Senior Accountant Job Description October 2017 City of EDMONDS Washington DRAFT SENIOR ACCOUNTANT JOB DESCRIPTION Department: Finance Pay Grade: NR-11 Bargaining Unit: Non-Represented FLSA Status: Exempt Revised Date: January 2018 Reports To: Assistant Finance Director POSITION PURPOSE: Under the direction of the Assistant Finance Director, performs professional accounting activities and functions for the City. Responsibilities include overseeing project and grant accounting; participating in utility rate studies, calculation, and analysis; participating and acting as a financial advisor in the development of the City’s Capital Improvement Program; participating in the preparation of the City’s annual budget and financial report; assisting with the City’s Risk Management analysis; assisting with the City’s long- range financial planning; applying Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) principles, and guidelines established by granting or contracting agencies; understanding and applying the Washington State Budgeting, Accounting, and Reporting Systems (BARS); and ensuring accuracy and confidentiality of information. Provides leadership, procedural support, and guidance to staff assigned to work on capital projects and grants. May supervise professional, technical, clerical, temporary or intern personnel. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent(s) assigned to this position are expected to perform the responsibilities of the Accountants and may or may not be required to perform all duties listed, and may be required to perform additional, position-specific duties.  Responsible for the City's capital asset records, periodic reporting, and assuring that assets are accurately recorded in the City's capital asset system in a timely manner.  Responsible for the annual Capital Asset Inventory reports and accurately recording asset dispositions and trade-ins.  Responsible to prepare and present accurate and timely financial/budget work in progress status reports for City management.  Responsible for overseeing grant agency invoicing and reimbursements to ensure that grant and contract work is reimbursed to the City in a timely manner.  Responsible for preparing and presenting analyses of capital project financing and other City-financed debt for City management.  Responsible for preparing revenue forecasts and debt schedules for use in the development of the City’s Capital Improvement Program.  Responsible for project accounting codes and structures to ensure the consistent application of accounting policies across all City departments, and for coordinating related activities with appropriate project personnel.  Responsible for overseeing the preparation of the annual Schedule of Expenditures of Federal Awards.  Responsible for participating in the preparation of the City's CAFR, including annual financial statements, notes, schedules, and other supplementary information in accordance with GAAP. The 5.10.b Packet Pg. 185 Attachment: Draft Senior Accountant Job Description 2018 (Job Descriptions) Draft Senior Accountant Job Description January 2018 statements should meet or exceed the standards of the Governmental Finance Officers Association (GFOA) for Excellence in Financial Reporting.  Responsible for providing confidential research reports and analysis for the City’s labor negotiating team.  Responsible for reviewing, preparing, entering and posting journal entries.  Responsible for providing general guidance to staff regarding questions about an entry, timing of the entry, account coding and verification that the entry is complete.  Responsible for responding to budgeting questions and accounting inquiries from department directors, personnel, Councilmembers, and citizens.  Responsible for overseeing the completion of the fixed asset reconciliation.  Responsible for preparing and maintaining a variety of reports, including preparing and presenting staff reports and other necessary correspondence.  Responsible for preparing ad hoc reports as requested by departments and outside agencies, and working on a variety of special projects as assigned by the Assistant Finance Director or the Public Works Director.  Responsible for participating in the preparation of the City’s annual budget by assisting departments with their budgets; analyzing department submittals for reasonableness; and preparing assigned portions of the budget document in coordination with other staff.  Responsible for participating in the preparation of the City’s Long-range Financial Plan.  Responsible for participating on the City’s Risk Management team, including analyzing claims in order for the City to reduce claims or losses.  May be required to serve as staff on a variety of committees.  Attendance at occasional evening meetings may be required to represent the division or department at City Council meetings.  Responsible for attending and participating in professional group meetings, and maintaining awareness of new trends and developments in the fields related to area of assignment.  Responsible for incorporating new developments as assigned, and ensuring processes, policies and practices are interpreted and applied consistently and effectively within assigned responsibilities.  Other duties as required. Required Knowledge of:  Operational characteristics, services and activities of an accounting office, including business/industry principles and practices related to work assigned.  Public sector accounting principles and practices, including generally accepted accounting principles (GAAP), GASB, BARS, state laws and regulations, city codes and departmental policies.  Preparation of financial statements and comprehensive accounting reports, including the CAFR and budgeting procedures.  Grant recording and reporting for compliance with BARS.  Computer hardware and automated accounting/financial systems.  Techniques in data verification and data entry and proper coding of documents.  Analysis of complex financial statements, reports and systems.  Proper principles and practices of preparing, entering and posting journal entries.  Performing a variety of professional accounting duties, including financial analyses and forecasts.  Principles of customer service and public relations.  Research methods and report preparation and presentation.  Advanced mathematical computations adequate to correctly perform work.  Record-keeping and report writing techniques.  Effective oral and written communication principles and practices, to include public relations.  Modern office procedures, methods, and equipment, including computers and computer applications such as: word processing, spreadsheets, and statistical databases.  English usage, spelling, grammar and punctuation. 5.10.b Packet Pg. 186 Attachment: Draft Senior Accountant Job Description 2018 (Job Descriptions) Draft Senior Accountant Job Description January 2018  Principles of business letter writing.  Principles and practices of governmental budget preparation and administration. Required Skill in:  Administering assigned financial and accounting programs.  Meeting deadlines, working with multiple projects and overseeing, verifying and validating the work of others, including those in other departments.  Operating automated accounting systems and general office equipment.  Identifying and reporting discrepancies.  Analyzing and interpreting fiscal and accounting reports.  Preparing informative and statistical reports.  Computing rapid and accurate mathematical computations.  Gathering data and verifying information.  Responding to inquiries from customers, regulatory agencies, audit firms or members of the business community.  Interpreting and applying federal, state and local policies, laws and regulations.  Utilizing personal computer software programs and other relevant software affecting assigned work, and in compiling and preparing spreadsheets.  Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.  Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them.  Maintaining confidentiality and communicating with tact and diplomacy.  Communicating effectively verbally and in writing, including public relations. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor’s Degree in Accounting, Finance, Business Administration or related field and three years of progressively responsible professional accounting experience that includes experience with general ledgers and journal entries, financial reports and recordkeeping, and budget preparation in a medium to large scale finance or accounting department; preferably in government/public sector accounting, two years budgeting and accounting experience related to municipal utilities; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: CPA license preferred. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment:  Office environment.  Constant interruptions. Physical Abilities  Hearing, speaking or otherwise communicating to exchange information in person or on the phone.  Operating a computer keyboard or other office equipment.  Reading and understanding a variety of materials. 5.10.b Packet Pg. 187 Attachment: Draft Senior Accountant Job Description 2018 (Job Descriptions) Draft Senior Accountant Job Description January 2018  Sitting or otherwise remaining stationary for extended periods of time.  Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.  May have to occasionally lift up to 25 pounds. Hazards:  Contact with angry and/or dissatisfied customers. Incumbent Signature: ____________________________________ Date: ________________________ Department Head: _______________________________________ Date: ________________________ 5.10.b Packet Pg. 188 Attachment: Draft Senior Accountant Job Description 2018 (Job Descriptions) Cultural Arts Program Specialist - Cultural Services Programs January 2018 City of EDMONDS Washington CULTURAL ARTS PROGRAM SPECIALIST – Cultural Services Program Department: Parks, Recreation & Cultural Services Pay Grade: NE-8 Bargaining Unit: SEIU FLSA Status: Non-Exempt Revised Date: January 2018 Reports To: Parks, Recreation & Cultural Services POSITION PURPOSE: Responsible for implementation and administration of specific Cultural Services programs. Reporting to Arts and Culture Manager, the position is responsible for planning, organizing, coordinating, overseeing and guiding specific cultural arts programs. The work includes focus on day-to-day oversight of specific program activities, assisting with program innovation, planning implementation and evaluation, and providing support of creative, design, promotional and clerical duties. Supervises varying numbers of volunteers and contracted instructors. Excellent communication skills and human relations skills are required due to considerable public contact. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  Responsible for coordination and implementation of specific EAC programs and activities.  Responsible for coordinating schedules and organizing meetings, workshops and programs, including special event planning, and meeting with vendors, sponsors, community contacts and program participants.  Responsible for assuring proper scheduling and set-up of facility for special program events and meetings.  Responsible for supervising, directing, and scheduling volunteers and instructors for specific programs, and for communicating job duties and responsibilities in a clear manner.  Responsible for overseeing and evaluating the work of specific program instructors.  Responsible for developing and maintaining informational and marketing materials, brochures and the City website for Cultural Services programs and events; for posting information to the website; and for preparing, editing and updating a variety of print and digital program materials.  Responsible for organizing and coordinating office functions, activities and communications for specific programs; for assuring efficient workflow and office operations, and for recommending improvements.  Responsible for maintaining and updating information databases for specific programs.  Responsible for maintaining financial records on program revenue and expenditures; for preparing status reports; for researching available funding sources; and for preparing and submitting grants and sponsorship requests.  Responsible for overseeing third party vendor service for registration; implementing annual set-up; and for providing customer service for special event registration processes.  Responsible for providing staff support and administrative assistance to boards and committees; and for preparing reports, agendas, program evaluations, and other materials, as appropriate. 5.10.c Packet Pg. 189 Attachment: DRAFT Cultural Arts Program Specialist job description- 2018 (Job Descriptions) JOB DESCRIPTION Cultural Arts Program Specialist Cultural Arts Program Specialist – Cultural Services Program January 2018  Responsible for providing information and services to other City departments and personnel, and coordinating with various outside agencies and organizations.  Responsible for performing a variety of special duties, projects, activities and incidental duties as assigned.  Must be able to work a flexible schedule, including some evenings and occasional weekends. Required Knowledge of:  Community cultural arts practices, including the literary, performing, and visual arts.  Administrative functions and operations of a City government.  Research methods, data collection and statistical analysis.  Accurate, lawful, and efficient record-keeping techniques.  Budget preparation, monitoring and control.  Effective instructional methods and techniques related to program areas.  Principles of customer service and public relations.  Effective oral and written communication principles and practices.  Current office procedures, methods, and equipment Required Skill in:  Planning and performing technical administrative office coordination duties in support of the Cultural Services programs.  Financial record-keeping techniques and budget monitoring.  Maintaining records, files, and information in compliance with laws, policies, and procedures.  Interpreting, applying and explaining rules, regulations, policies, procedures and laws.  Preparing a variety of reports, logs, records and files related to assigned activities.  Maintaining confidentiality of sensitive information; working confidentially with discretion.  Problem solving, being flexible and working with diverse personalities.  Researching a variety of subjects and presenting information in an efficient, accurate manner.  Utilizing personal computer software programs and other relevant software affecting assigned work.  Meeting schedules and time lines and working independently.  Communicating effectively verbally and in writing, including public relations and customer service.  Preparing a variety of marketing materials and press releases. MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: a Bachelor’s Degree with work experience in an arts field with program planning and coordination responsibilities, or an Associate’s Degree with a minimum of two years experience working in the field, plus experience working with volunteers and program promotion. Required Licenses or Certifications: Valid State of Washington Driver’s License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment:  Office environment and special events. 5.10.c Packet Pg. 190 Attachment: DRAFT Cultural Arts Program Specialist job description- 2018 (Job Descriptions) JOB DESCRIPTION Cultural Arts Program Specialist Cultural Arts Program Specialist – Cultural Services Program January 2018  Constant interruptions.  Driving a vehicle to conduct work. Physical Abilities:  Hearing, speaking or otherwise communicating to exchange information in person or on the phone.  Reading and understanding a variety of materials  Operating a computer keyboard or other office equipment.  Sitting, standing or otherwise remaining in a stationary position for extended periods of time.  Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.  Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards:  Contact with potentially dissatisfied or angry individuals.  Contact with hazardous chemical cleaners and sealants for art maintenance. Incumbent Signature: ____________________________________ Date: ________________________ Department Head: _______________________________________ Date: ________________________ 5.10.c Packet Pg. 191 Attachment: DRAFT Cultural Arts Program Specialist job description- 2018 (Job Descriptions) City Council Agenda Item Meeting Date: 01/16/2018 Water Resource Inventory Area (WRIA) 8 Presentation and Resolution Staff Lead: Council Member Buckshnis Department: City Council Preparer: Sandy Chase Background/History On 7/15/2009, City Council Members approved Resolution #1101 ratifying the WRIA 8 Forum and Chinook Salmon Conservation Plan Staff Recommendation Narrative The WRIA 8 Salmon Recovery Council (Council) is composed of elected representatives from 28 local cities and two counties (King and Snohomish), and concerned citizens, scientists, and representatives from environmental interests and state agencies. Established in 2005 when the WRIA 8 Steering Committee and WRIA 8 Forum were combined, the Salmon Recovery Council oversees implementation of the science-based Chinook Salmon Conservation Plan in the Lake Washington/Cedar/Sammamish Watershed. The watershed, also known as Water Resource Inventory Area (WRIA) 8, runs from the Puget Sound "nearshore" and inlands from the north end of Elliott Bay to south Everett, and east to the Bear Creek basin, the Issaquah Alps, and upper reaches of the Cedar River. Edmonds is part of the "Nearshore Subarea" of the WRIA 8 plan which includes approximately 24 miles of shoreline that have been heavily impacted by human activities. One of the most imposing obstacles to restoring natural processes along the shoreline is the railroad grade that runs for most of its length. While the changes that have occurred in the nearshore/estuary have been well documented, their effects on salmon growth and survival are not well understood. The nearshore/estuary environment is used by both adult and juvenile salmon of all species, particularly chinook and chum. Factors contributing to the decline of salmon habitat in this subarea include the loss of migratory and rearing habitat, loss of riparian function, and poor water quality and sedimentation. Over the past five years, Edmonds has received over $500,000 of State and Federal funding for the design of the daylighting of Willow Creek and restoration of the Edmonds Marsh Estuary. In addition to grant dollars, the WRIA 8 Grant Funding Representatives for the Council has been a valuable resource to the City of Edmonds in assisting with the design phase. The 2017 plan update to the WRIA 8 Chinook Salmon Conservation Plan ("WRIA 8 Plan") is an addendum 6.1 Packet Pg. 192 to the 2005 WRIA 8 Chinook Salmon Conservation Plan, and includes a scientific framework, Chinook salmon population goals to achieve sustainable and harvestable populations, habitat restoration goals, recovery strategies, a list of priority projects and programmatic actions, and a monitoring and adoptive management plan. Throughout the past year, all 28 local governments worked through the interlocal agreement to jointly fund implementation of the WRIA 8 Plan through 2025 to advance their shared interest in and responsibility for addressing long-term watershed planning and conservation of aquatic ecosystems and floodplains for purposes of implementing the WRIA 8 Plan and improving watershed health. Attachment 2 provides the resolution supporting the WRIA 8 Chinook Salmon Recovery Conservation Plan and this new resolution (Attachment 3) will act as a ratification to new processes and procedures with the intent of the continuation of the WRIA 8 Chinook Salmon Recovery Conservation Plan. Attachments: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan Attachment 3 - Resolution for 2017 Plan Update 6.1 Packet Pg. 193 MEMORANDUM To: Local Government Partners to the WRIA 8 Interlocal Agreement (ILA) From: Jason Mulvihill-Kuntz, WRIA 8 Salmon Recovery Manager Date: November 27, 2017 Subject: Ratification of 2017 Update to the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan RECOMMENDATION: WRIA 8 Salmon Recovery Council has approved the final 10-year update to the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan, and recommends individual WRIA 8 partner City/CountyCouncils ratify the WRIA 8 Plan update. BACKGROUND: In 1999, the federal government listed Puget Sound Chinook salmon as threatened under the Endangered Species Act, which prompted local governments in the WRIA 8 watershed to initiate a coordinated, watershed-scale partnership to recover salmon under an interlocal agreement (ILA). The first ILA was initiated in 2001, updated in 2006, and most recently updated again in 2015. The current ILA, among 28 local government partners, is in effect through the end of December 2025. Implementation of salmon recovery actions, including habitat restoration and programmatic activities, is guided by the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Plan), which was originally completed in 2005, and ratified by each of the local government partners. Upon approving the 2005 WRIA 8 Plan, the WRIA 8 Salmon Recovery Council set an initial 10-year implementation period, ending in 2015, to assess progress to date and consider whether or not to continue the watershed’s collaborative regional salmon recovery partnership. With the renewal of the ILA in 2015, WRIA 8 ILA partners recommitted to coordinated Chinook recovery in WRIA 8, and the Salmon Recovery Council directed WRIA 8 staff to initiate a 10-year update to the WRIA 8 Plan. This update process commenced in late 2015 and early 2016. WRIA 8 staff worked with the Implementation and Technical committees, and other regional and local stakeholders to inform the Plan update. The WRIA 8 Salmon Recovery Council received regular briefings during the update process and approved the 10-year update to the WRIA 8 Plan in September, 2017. The 2017 Plan is an addendum to the 2005 Plan, but is also intended to serve as a stand-alone document. As an addendum, the 2017 Plan continues themes and content discussed in the 2005 Plan, and incorporates new scientific information and lessons learned during the first 10 years of implementation. 6.1.a Packet Pg. 194 Attachment: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members (WRIA 8 Presentation and Resolution) Major updates to the conservation plan include: • Revised and updated list of habitat acquisition and restoration projects, to improve project definitions, reduce duplication, and add new projects. • New habitat goals for five key habitat elements to better evaluate and report progress towards achieving habitat restoration efforts. • Twenty new and updated habitat recovery strategies. • Revised and updated list of recommended land use actions and education and outreach actions. • New monitoring and assessment plan that improves tracking and reporting on the Plan’s implementation, and clearly defines adaptive management responses should the level of implementation fall below identified benchmarks. Since 2000, WRIA 8 partners have worked together to improve conditions for threatened Chinook salmon, with the goal of bringing Chinook salmon back to sustainable, harvestable levels. After over ten years of implementation, great progress has been made on many short- term goals, but overall salmon population numbers are still far short of a level that would consistently support sustainable runs for tribal and recreational fishing year-to-year and fulfill treaty-guaranteed tribal fishing rights. Similar to the original 2005 WRIA 8 Plan, the 2017 update to the Plan identifies priority actions for partners and other entities to take to improve habitat conditions to support recovery of Chinook salmon. The Plan update does not obligate partners to take action or change local regulations, but it is intended to serve as the City/County’s plan for salmon habitat protection and restoration and should inform other planning processes and regulatory updates. TIMING OF RATIFICATION: WRIA 8 staff plans to finalize ratification of the Plan update by all WRIA 8 ILA members by the end of March 2018. 6.1.a Packet Pg. 195 Attachment: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members (WRIA 8 Presentation and Resolution) 0006.900000 WSS /gjz 7/6/05 RESOLUTION NO. 1101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RATIFYING THE WATER RESOURCE INVENTORY AREA (WRIA) 8 CHINOOK SALMON CONSERVATION PLAN. WHEREAS, in March, 1999, the National Oceanic and Atmospheric Administration (NOAA) Fisheries listed the Puget Sound Chinook salmon evolutionary significant unit as a threatened species under the Endangered Species Act (ESA), and, WHEREAS, in November, 1999, the United States Fish and Wildlife Service USFWS) listed the Puget Sound bull trout distinct population segment as a threatened species under the ESA, and WHEREAS, under the ESA, it is illegal to take a listed species, and the ESA defines the term "take" to include actions that could harm listed species or their habitat, and WHEREAS, actions that are directly or indirectly authorized by local governments could potentially expose local governments to civil or criminal penalties under the ESA, and WHEREAS, under the ESA, Section 4(f), NOAA Fisheries (for Chinook salmon) and USFWS (for bull trout) are required to develop and implement recovery plans to address the recovery of the species, and WHEREAS, an essential ingredient for the development and implementation of an effective recovery program is coordination and cooperation among federal, state, and local WSS606693.DOC;1/00006.900000/) - I - 6.1.b Packet Pg. 196 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and agencies, tribes, businesses, researchers, non - governmental organizations, landowners, citizens, and other stakeholders as required, and WHEREAS, Shared Strategy for Puget Sound, a regional non - profit organization, has assumed a lead role in the Puget Sound response to developing a recovery plan for submittal to NOAA Fisheries and the USFWS, and WHEREAS, Shared Strategy intends that its recovery plan will include commitments from participating jurisdictions and stakeholders, and WHEREAS, local jurisdictions have authority over some habitat -based aspects of Chinook survival through land use and other policies and programs; and the state and tribes, who are the legal co- managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8, and WHEREAS, in WRIA 8, habitat actions to significantly increase Chinook productivity trends are necessary in conjunction with other recovery efforts, to avoid extinction in the near term and restore WRIA 8 Chinook to viability in the long term, WHEREAS, the City values ecosystem health, water quality improvement, flood hazard reduction, open space protection, and maintaining a legacy for future generations, including commercial, tribal, and spot fishing, quality of life, and cultural heritage, and WHEREAS, the City supports cooperation at the WRIA level to set common priorities for actions among partners, efficient use of resources and investments, and distribution of responsibility for actions and expenditures, and WHEREAS, 27 local governments in WRIA 8 jointly funded development of The WRIA 8 Steering Committee Proposed Lake Washington/Cedar/Sammamish Watershed Chinook WSS606693.DOC;1/00006.900000/) - 2 - 6.1.b Packet Pg. 197 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and Salmon Conservation Plan (the Plan), published February 25, 2005 following public input and review, and WHEREAS, while the Plan recognizes that salmon recovery is a long -term effort, it focuses on the next 10 years and includes a scientific framework, a start-list of priority actions and comprehensive action lists, an adaptive management approach, and a funding strategy; and WHEREAS, the city has consistently implemented habitat restoration and protection projects, and addressed salmon habitat through its land use and public outreach policies and programs over the past five years, and WHEREAS, it is important to provide jurisdictions, the private sector, and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in the Lake Washington/Cedar /Sammamish Watershed, including the Puget Sound nearshore, and WHEREAS, it is important to provide jurisdictions, the private sector and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in the Lake Washington/Cedar /Sammamish Watershed, including the Puget sound nearshore, and WHEREAS, if insufficient action is taken at the local and regional level, it is possible that the federal government could list Puget Sound Chinook salmon as an endangered species, thereby decreasing local flexibility, now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Edmonds hereby ratifies The WRIA 8 Steering committee Proposed Lake Washington /Cedar /Sammamish Watershed Chinook Salmon Conservation Plan, IWSS606693.DOC;1/00006.900000/} - 3 - 6.1.b Packet Pg. 198 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and dated February 25, 2005 (the Plan.) Ratification is intended to convey the City's approval and support for the following: A. The following goals for the Plan: i) The Plan mission statement to conserve and recover Chinook salmon and other anadromous fish, focusing on preserving, protecting and restoring habitat with the intent to recover listed species, including sustainable, genetically diverse, harvestable populations of naturally spawning Chinook salmon. ii) The multiple benefits to people and fish of Plan implementation including water quality improvement, flood hazard reduction, open space protection, and maintaining a legacy for future generations, including commercial, tribal and sport fishing, qualify of life, and cultural heritage. B. Continuing to work collaboratively with other jurisdictions and stakeholders in the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) to implement the Plan. C. Using the scientific foundation and the conservation strategy as the basis for local actions recommended in the Plan and as one source of best available science for future projects, ordinances, and other appropriate local government activities. D. Adopting an adaptive management approach to Plan implementation and funding to address uncertainties and ensure cost - effectiveness by tracking actions, assessing action effectiveness, learning from results of actions, reviewing assumptions and strategies, making corrections where needed, and communicating progress. Developing and implementing a cost - effective regional monitoring program as part of the adaptive management approach. E. Using the comprehensive list of actions, and other actions consistent with the Plan, as a source of potential site specific projects and land use and public outreach recommendations. Jurisdictions, agencies, and stakeholders can implement these actions at any time. F. Using the start-list to guide priorities for regional funding in the first ten years of Plan implementation, and implementing start-list actions through local capital improvement projects, ordinances, and other activities. The Start-list will be revised over IWSS606693.DOC;]/00006.900000/} - 4 - 6.1.b Packet Pg. 199 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and time, as new opportunities arise and as more is learned through adaptive management. G. Using an adaptive approach to funding the Plan through both local sources and by working together (within WRIA 8 and Puget Sound) to seek federal, state grant, and other funding opportunities. The long -term ultimate goal is to fund the Plan through a variety of sources at the current 2004 level plus 50 percent, recognizing that this resolution cannot obligate future councils to financial commitment and that the funding assumptions, strategies, and options will be revisited periodically. H. Forwarding the Plan to appropriate federal and state agencies through Shared Strategy for Puget Sound, to be included in the Puget Sound Chinook salmon recovery plan Section 2. The City recognizes that negotiation of commitments and assurances /conditions with appropriate federal and state agencies will be an interactive process. Full implementation of this Plan is dependent on the following: A. NOAA Fisheries will adopt the Plan, as an operative element of its ESA Section 4(f) recovery plan for Puget Sound Chinook salmon. B. NOAA Fisheries and USFWS will: i) take no direct enforcement actions against the City under the ESA for implementation of actions recommended in or consistent with the Plan; ii) endorse the Plan and its actions, and defend the City against legal challenges by third parties; and iii) reduce the regulatory burden for City activities recommended in or consistent with the Plan that require an ESA Section 7 consultation. C. Federal and state governments will: i) provide funding and other monetary incentives to support Plan actions and monitoring activities; ii) streamline permitting for projects implemented primarily to restore salmonid habitat or where the actions are mitigation that further Plan implementation; WSS606693.DOC;1/00006.900000/} - 5 - 6.1.b Packet Pg. 200 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and iii) offer programmatic permitting for local jurisdiction actions that are consistent with the Plan; iv) accept the science that is the foundation of the Plan and support the monitoring and evaluation framework; v) incorporate actions and guidance from the Plan in future federal and state transportation and infrastructure planning and improvement projects; and vi) direct mitigation resources toward Plan priorities. Section 3. This resolution does not obligate the City Council to future appropriations beyond current authority. RESOLVED this 19th day of July, 2005. APPROVED: MAYOg, 6A-e HA KENSON ATTEST /AUTHENTICATED: z z ez'4 CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: 07/15/2005 PASSED BY THE CITY COUNCIL: 07/19/2005 RESOLUTION NO. 1101 WSS606693.DOC;1/00006.900000/} - 6 - 6.1.b Packet Pg. 201 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Presentation and 1 RESOLUTION NO. ____ A RESOLUTION RATIFYING THE 2017 UPDATE TO THE LAKE WASHINGTON/CEDAR/SAMMAMISH WATERSHED OR WATER RESOURCE INVENTORY AREA (WRIA) 8 CHINOOK SALMON CONSERVATION PLAN WHEREAS, the 2017 update to the WRIA 8 Chinook Salmon Conservation Plan (“WRIA 8 Plan”) is an addendum to the 2005 WRIA 8 Chinook Salmon Conservation Plan, and includes a scientific framework, Chinook salmon population goals to achieve sustainable and harvestable populations, habitat restoration goals, recovery strategies, a list of priority projects and programmatic actions, and a monitoring and adaptive management plan; and WHEREAS, Resolution No. 1101 “A Resolution of the City Council of the City of Edmonds, Washington, ratifying the Water Resource Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan” was passed on July 19, 2005; and WHEREAS, 28 local governments in WRIA 8 partner through an interlocal agreement to jointly fund implementation of the WRIA 8 Plan through 2025 to advance their shared interest in and responsibility for addressing long-term watershed planning and conservation of aquatic ecosystems and floodplains for purposes of implementing the WRIA 8 Plan and improving watershed health; and WHEREAS, the WRIA 8 partners recognize participating in the ILA and implementing priorities in the WRIA 8 Plan demonstrates their commitment to proactively working to address the ESA listing of Chinook salmon; and WHEREAS, WRIA 8 partners took formal action in 2005 and 2006 to ratify the WRIA 8 Plan, and WHEREAS, in March 1999, the National Oceanic and Atmospheric Administration (NOAA) Fisheries listed the Puget Sound Chinook salmon evolutionary significant unit, including the Cedar and Sammamish populations in WRIA 8, as a threatened species under the Endangered Species Act (ESA); and WHEREAS, an essential ingredient for the development and implementation of an effective recovery program is coordination and cooperation among federal, state, and local agencies, tribes, businesses, researchers, non-governmental organizations, landowners, citizens, and other stakeholders as required; and WHEREAS, local jurisdictions have authority over some habitat-based aspects of Chinook survival through land use and other policies and programs; and the state and tribes, who are the legal co-managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8; and 6.1.c Packet Pg. 202 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 Presentation and Resolution) 2 WHEREAS, the City of Edmonds values ecosystem health; water quality improvement; flood hazard reduction; open space protection; and maintaining a legacy for future generations, including commercial, tribal, and sport fishing, quality of life, and cultural heritage; and WHEREAS, the City of Edmonds supports cooperation at the WRIA level to set common priorities for actions among partners, efficient use of resources and investments, and distribution of responsibility for actions and expenditures; and WHEREAS, the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Plan) is one of 15 watershed-based chapters of the Puget Sound Salmon Recovery Plan; and WHEREAS, the Puget Sound Partnership serves as the Puget Sound regional organization and lead for planning and implementing the Puget Sound Salmon Recovery Plan, approved by NOAA Fisheries; and WHEREAS, in WRIA 8, habitat protection and restoration actions to significantly increase Chinook productivity trends are necessary, in conjunction with other recovery efforts, to avoid extinction in the near term and restore WRIA 8 Chinook to viability in the long term; and WHEREAS, the WRIA 8 Plan recognizes that salmon recovery is a long-term effort, and focuses on a 10-year implementation time horizon to allow for evaluation of progress and updating Plan goals and priorities; and WHEREAS, the City of Edmonds has implemented habitat restoration and protection projects, and uses the WRIA 8 Plan and salmon habitat recovery strategies and goals as guidance in its land use and public outreach policies and programs; and WHEREAS, it is important to provide jurisdictions, the private sector and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in WRIA 8, including the Puget Sound nearshore; and WHEREAS, if insufficient action is taken at the local and regional level, it is unlikely Chinook salmon populations in WRIA 8 will improve and it is possible the federal government could list Puget Sound Chinook salmon as an endangered species, thereby decreasing local flexibility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF EDMONDS: The City of Edmonds City Council hereby ratifies the 2017 update to the Lake Washington/Cedar/Sammamish Watershed Chinook Salmon Conservation Plan, dated September, 2017 (2017 Plan). Ratification is intended to convey the City of Edmonds’ approval and support for the following: 6.1.c Packet Pg. 203 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 Presentation and Resolution) 3 1. Conserving and recovering Chinook salmon and other anadromous fish, focusing on preserving, protecting and restoring habitat with the intent to recover listed species, including sustainable, genetically diverse, harvestable populations of naturally spawning Chinook salmon. 2. Providing multiple benefits to people and fish through Plan implementation, including flood hazard reduction; water quality improvement; open space protection; and maintaining a legacy for future generations, including commercial, tribal and sport fishing, quality of life, and cultural heritage. 3. Continuing to work collaboratively with other jurisdictions and stakeholders in WRIA 8 to implement the WRIA 8 Plan as updated in 2017. 4. Using the habitat goals and associated recovery strategies in the 2017 Plan update as a basis for local actions recommended in the Plan and as one source of best available science for future projects, ordinances, programmatic actions, and other appropriate local government activities. 5. Supporting implementation of the 2017 Plan’s Monitoring and Assessment Plan on a watershed basis, including an adaptive management approach to implementation and funding to address uncertainties and ensure cost-effectiveness by tracking actions, assessing action effectiveness, learning from results of actions, reviewing assumptions and strategies, making corrections where needed, and communicating progress. 6. Using the 2017 Plan project list, recommended land use and education and outreach actions, and other actions consistent with the Plan as the suite of WRIA 8 actions to guide priorities for implementation and funding, including through grants, local capital improvement projects, ordinances, and other activities. Jurisdictions, agencies, and stakeholders can choose to implement these actions at any time. 7. Using an adaptive approach to funding the Plan through both local sources and by working together (within WRIA 8 and Puget Sound) to seek federal, state, grant, and other funding opportunities, and recognizing that funding assumptions, strategies, and options will be revisited periodically. RESOLVED THIS _____ DAY OF ______________________, 2018. APPROVED: _______________________ MAYOR, DAVE EARLING 6.1.c Packet Pg. 204 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 Presentation and Resolution) 4 ATTEST/AUTHENTICATED: ___________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 6.1.c Packet Pg. 205 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 Presentation and Resolution) City Council Agenda Item Meeting Date: 01/16/2018 Sound Transit Update Staff Lead: Shane Hope Department: Development Services Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative Sound Transit requested time on this meeting agenda to provide an update to the City Council. ST Representatives in attendance will include Kathy Leotta and Kamuron Gurol. Attachments: 20180116 Sound Transit Presentation Final 6.2 Packet Pg. 206 System Expansion and North Sounder Parking and Access Improvements Edmonds City Council January 16, 2018 6.2.a Packet Pg. 207 Attachment: 20180116 Sound Transit Presentation Final •How we are expanding the system •North Sounder Parking and Access Improvements Project Update What we’ll cover today 6.2.a Packet Pg. 208 Attachment: 20180116 Sound Transit Presentation Final More people, more cars * Puget Sound Regional Council (July 2017) ** Washington State Department of Transportation Freeway Count Detectors 1,500+ every week Freeway delays 95% = POPULATION GROWTH TRAFFIC DELAYS 6.2.a Packet Pg. 209 Attachment: 20180116 Sound Transit Presentation Final 2010 2017 2040 Meeting growing demand 75,508 163,000 AVERAGE WEEKDAY RIDERSHIP 690,000 560,000 PROJECTED 6.2.a Packet Pg. 210 Attachment: 20180116 Sound Transit Presentation Final System expansion 6.2.a Packet Pg. 211 Attachment: 20180116 Sound Transit Presentation Final 2017 •University of Washington, Capitol Hill, Downtown Seattle, Sea-Tac Airport, Angle Lake •Tacoma Dome to Theater District Light rail ST Express bus •28 regional bus routes Sounder rail •Everett to Seattle •Lakewood/Tacoma to Seattle 6.2.a Packet Pg. 212 Attachment: 20180116 Sound Transit Presentation Final •U District, Roosevelt, Northgate 2021 Light rail •Sumner and Puyallup stations parking and access improvements Sounder rail 6.2.a Packet Pg. 213 Attachment: 20180116 Sound Transit Presentation Final •Tacoma Link Extension to Hilltop 2022 Light rail 6.2.a Packet Pg. 214 Attachment: 20180116 Sound Transit Presentation Final •Mercer Island, Bellevue, Spring District, Redmond (Overlake) •Kent and Auburn stations parking and access improvements 2023 Light rail Sounder rail 6.2.a Packet Pg. 215 Attachment: 20180116 Sound Transit Presentation Final •Shoreline, Mountlake Terrace, Lynnwood •SE and Downtown Redmond •Kent/ Des Moines, Federal Way •I-405 BRT - Lynnwood to Burien •SR 522 BRT – Shoreline to Bothell •North Sammamish Park-and-Ride •Sounder north added parking and access improvements 2024 Light rail ST Express bus Sounder rail 6.2.a Packet Pg. 216 Attachment: 20180116 Sound Transit Presentation Final •Alaska Junction, Avalon, Delridge •South Federal Way, Fife, East Tacoma, Tacoma Dome 2030 Light rail 6.2.a Packet Pg. 217 Attachment: 20180116 Sound Transit Presentation Final •NE 130th St. •South Graham St. •South Boeing Access Rd 2031 Light rail infill stations 6.2.a Packet Pg. 218 Attachment: 20180116 Sound Transit Presentation Final •Ballard, Interbay, Smith Cove, Seattle Center, South Lake Union, Denny, Midtown 2035 Light rail and new downtown tunnel 6.2.a Packet Pg. 219 Attachment: 20180116 Sound Transit Presentation Final •Everett, SR 526/Evergreen, SW Everett Industrial Center, Mariner, Ash Way, West Alderwood •DuPont and Tillicum •Sounder south capacity and access improvements completed 2036 Light rail Sounder rail 6.2.a Packet Pg. 220 Attachment: 20180116 Sound Transit Presentation Final •Tacoma Link Extension to Tacoma Community College 2039 Light rail 6.2.a Packet Pg. 221 Attachment: 20180116 Sound Transit Presentation Final •South Kirkland, Richards Road, Eastgate/Bellevue College, Issaquah 2041 Light rail 6.2.a Packet Pg. 222 Attachment: 20180116 Sound Transit Presentation Final North Sounder Parking and Access Improvements Project Update 6.2.a Packet Pg. 223 Attachment: 20180116 Sound Transit Presentation Final •Completion targeted for 2024 •Provides for parking/access improvements at Edmonds & Mukilteo Stations •Plan does not indicate specific improvements, or how $40 million to be allocated between projects Project overview 6.2.a Packet Pg. 224 Attachment: 20180116 Sound Transit Presentation Final •Increase Sounder ridership •Encourage convenient and safe connections to Sound Transit services through all access modes Project goals 6.2.a Packet Pg. 225 Attachment: 20180116 Sound Transit Presentation Final Working schedule (1/16/18) 6.2.a Packet Pg. 226 Attachment: 20180116 Sound Transit Presentation Final Alternatives Screening Study •Begins ~ Fall 2018 •Data collection: Mode of access to stations Parking inventory Sounder boardings (existing/forecast) Traffic and bus transit data (existing/forecast) 6.2.a Packet Pg. 227 Attachment: 20180116 Sound Transit Presentation Final Alternatives Screening Study, cont. •Stakeholder involvement •Evaluation criteria 6.2.a Packet Pg. 228 Attachment: 20180116 Sound Transit Presentation Final Alternatives Screening Study, cont. •Alternatives Development and Screening  Parking (leased, owned)  Access improvements (walking, biking, transit connections) •Identification of Preferred Alternatives 6.2.a Packet Pg. 229 Attachment: 20180116 Sound Transit Presentation Final Next steps •Develop city partnership agreements •Consultant procurement will be underway in mid-2018 6.2.a Packet Pg. 230 Attachment: 20180116 Sound Transit Presentation Final Questions? 6.2.a Packet Pg. 231 Attachment: 20180116 Sound Transit Presentation Final City Council Agenda Item Meeting Date: 01/16/2018 Planning Board End of Year Report to Council Staff Lead: N/A Department: Planning Division Preparer: Diane Cunningham Background/History The Planning Board provides periodic updates to the City Council on their activities. Staff Recommendation N/A Narrative Planning Board 2017 Chair Carreen Nordling Rubenkonig and current Chair Nathan Monroe will present to Council the 2017 end-of-year report. This presentation was originally scheduled for Dec. 2017 and moved to Jan. 6.3 Packet Pg. 232 City Council Agenda Item Meeting Date: 01/16/2018 Marsh Study Professional Service Agreement Staff Lead: Shane Hope Department: Development Services Preparer: Denise Nelson Background/History The City Council has been planning for a Marsh Study to be conducted that will provide scientific information on the Edmonds Marsh. A Request for Proposals (RFP) was issued in 2017 and, after an extensive review process, a consultant (Windward) was selected and negotiation began on a professional services agreement for the project. Staff Recommendation Discuss the proposed project scope and fees and provide direction on next steps. Narrative The original project proposal from Windward is attached (Exhibit 1). Following discussion and direction from the City Council Edmond Marsh Study Task Force, the proposal would be modified somewhat, consistent with a memo from Windward (Exhibit 2). A fee schedule (Exhibit 3) is also attached. At the Council's January 16 meeting, the draft materials would be discussed and any additional direction provided. After that, the draft materials would be refined and incorporated into a professional services agreement and approved as to form by the City Attorney. The final agreement would come back to the City Council at the earliest opportunity, possibly January 23, for action. Attachments: Ex. 1: Windward-Edmonds Marsh Proposal_Final Ex. 2: Memo_updated scope_budget_sched Ex. 3: Edmonds Marsh Updated Budget 1_3_18 6.4 Packet Pg. 233 Proposal CITY OF EDMONDS SITE-SPECIFIC, PLANNING-LEVEL SCIENTIFIC STUDY OF THE EDMONDS MARSH presented by: 200 West Mercer Street, Suite 401 Seatt le, WA 98119 206.378.1364 (p) 206.973.3048 (f) www.windwardenv.com City of Edmonds August 15, 2017 presented to: Printed on recycled paper composed of 100% post-consumer waste 6.4.a Packet Pg. 234 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) 6.4.a Packet Pg. 235 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 1 - 1 INTRODUCTION Windward Environmental LLC (Windward) is excited to submit this proposal in response to the Request for Proposals (RFP) from the City of Edmonds (City) to conduct a planning-level assessment of the Edmonds Marsh (Marsh). Th e RFP is multi-faceted, outlining several components related to evaluating the ecological condition of the Marsh, both now and in the future. Windward is uniquely qualifi ed to provide support to the City for this work, thanks to the diverse expertise of our staff in the areas of habitat assessment and restoration planning, fi eld study design and data collection, stormwater management, ecological risk assessment (ERA), and ecosystem services accounting. Th e following proposal frames our ideas of how to approach the range of tasks outlined by the City in the RFP. We are confi dent that our expansive range of expertise, depth of institutional knowledge, and focus on maintaining good communication with and service to our clients will allow us to perform the work to the City’s utmost satisfaction. For more than 15 years, Windward has provided clients with high-quality strategic advice on environmental issues from both scientifi c and regulatory perspectives. We have a reputation for technical objectivity and excellence, so our work is given serious consideration by all parties— even in contested situations. Windward places a great deal of importance on understanding our clients’ needs and objectives, because that understanding enables us to provide insightful, practical solutions to specifi c technical and regulatory problems. Our staff are experienced in conducting habitat assessments and monitoring for a variety of aquatic and terrestrial environments. We have designed and implemented monitoring plans to periodically assess hydrology; water quality; plant and aquatic invertebrate communities; and habitat availability and use by amphibians, reptiles, birds, and other wildlife. We have also conducted baseline surveys in preparation for project initiation or construction, and then monitored the site during and aft er project completion to document changes. Windward’s habitat restoration approach focuses on assessing both the historical and current conditions of potential restoration sites, while considering how the restoration project will fi t within the surrounding landscape, complement the conservation goals of local government, and foster goodwill within the local community. Windward also has a great deal of familiarity with ecosystem accounting techniques. Our staff are skilled in using the Habitat Equivalency Analysis (HEA) and Resource Equivalency Analysis (REA) ecosystem services models, which can quantify the injury to natural areas caused by habitat alteration, establish baseline environmental conditions and ecological functions, and assess and compare the ecological values of diff erent restoration scenarios. Windward staff have extensive experience conducting fi eld survey and sampling eff orts in both upland and aquatic environments for a variety of media, including water, soil, sediment, and biota. We have collected benthic invertebrates as part of community surveys; gathered fi sh, crab, mussel, and small mammal tissue for chemical analysis; and performed macroinvertebrate sampling to determine the presence of fi sh prey resources. Th ese eff orts have taken place under a variety of environmental conditions and ranged in scope from several days’ work for a 2-person fi eld crew to 6 months of continuous sampling, involving the coordination of half a dozen boats and the activities of more than 20 individuals. Windward staff are also skilled at using site-specifi c environmental data to assess potential ecological risks to invertebrates, birds, and mammals. Our staff are profi cient in applying environmental models to both simple and complex site-related questions; this process can help highlight the environmental issues potentially of the highest concern, and can provide answers to questions when fi eld-collected data are limited. Models can be used to predict the fate and transport of contaminants in the environment, to provide information about the bioaccumulation of contaminants through the 6.4.a Packet Pg. 236 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 2 - food web, and to calculate dilution factors in stormwater receiving waters. Windward has experience with all of these types of modeling. In addition, Windward staff have been instrumental in the development and application of the biotic ligand model, a tool for predicting the bioavailability and toxicity of metals to aquatic organisms under various water chemistry conditions. An introduction to Windward’s key staff is provided in Section 2. To further demonstrate our qualifi cations for assisting the City with the tasks outlined in the RFP, discussion of our related project work is provided in Section 3. Th e specifi c components for the Marsh project, both required and optional, are discussed in Section 4. Th e budget is discussed in Section 5, the references are provided in Section 6, and the schedule is outlined in Section 7. 2 KEY STAFF Th is section provides an overview of our proposed project team, including a description of each member’s role and a summary of related expertise. Detailed resumes for all team members are provided in Appendix A. Jennifer Love is the proposed project manager. Ms. Love is an experienced project manager with an extensive background in habitat restoration, horticulture, multi-media sampling, site assessment, and stormwater management. Ms. Love currently manages a 10-year monitoring program at a stream and wetland restoration site in Federal Way, Washington (the Karileen Restoration Project). She has developed costs for restoration monitoring tasks, compiled and submitted monitoring reports to the resource and permitting agencies, and coordinated with multiple site stakeholders. Ms. Love is trained in wetland delineation and classifi cation and is familiar with both Washington State and federal wetland regulations. She has participated in the planning, permitting, construction, invasive plant removal, and native plant installation phases of multiple restoration projects in Western Washington. Ron Gouguet is the proposed senior advisor. Mr. Gouguet is a multidisciplinary scientist with nearly 40 years of experience evaluating and quantifying ecosystem services, primarily within the context of natural resource damage assessment (NRDA). Mr. Gouguet uses a variety of methods to evaluate ecosystem services, such as HEA, REA, relative risk assessment, and market-based approaches. With his experience as both a public employee and a private consultant, Mr. Gouguet has the depth, breadth, and perspective to accomplish environmental goals while accommodating regulatory, legal, fi nancial, and ecological circumstances. His unique approach to resolving natural resource damage (NRD) claims and other disputes relies on impartially evaluating scientifi c data, identifying common goals among all interested parties, and maintaining transparency to establish trust among the parties. Th ai Do is the proposed fi eld lead; he will also contribute to research for and preparation of deliverables. As an environmental scientist, Mr. Do has managed numerous site-wide terrestrial and aquatic fi eld studies to collect biological (e.g., fi sh and invertebrate tissue), soil, sediment, seep, groundwater, and surface water data for risk assessments, site characterizations, and monitoring programs. He has expertise in the design and implementation of multi-media and -seasonal fi eld studies, monitoring programs, and sampling eff orts that rely on a variety of environmental assessment approaches and sampling techniques. Mr. Do has conducted numerous assessments that have focused on contaminant criteria and eff ects on ecological receptors at industrial sites and waterways throughout the United States. He has fi eld supervisory training and is also Windward’s health and safety manager. Michael Yarnes is the proposed geographic information system (GIS) analyst; he will also assist with fi eld data collection. Mr. Yarnes has a background in geography and 12 years of experience in providing geographic expertise to both public and private entities. His GIS skills include spatial analysis, data collection and management, 3-D mapping, and spatial statistics. Mr. Yarnes has worked on projects involving communication among multiple agencies, stakeholder groups, and fi rms in order to share both GIS data and maps. He has also worked as a fi eld support technician, is skilled in conducting environmental sampling efforts, and has experience with using AutoCAD® soft ware to provide clients with 2- and 3-D products. Prior to joining Windward, Mr. Yarnes worked with the US Army Corps of Engineers (USACE) to orthorectify aerial photos, and helped build wetland maps for the Bureau of Land Management. Mr. Yarnes has nine years of experience providing fi eld support, and is skilled in conducting environmental sampling eff orts. Jenna Rheuben is a project scientist who will support fi eld eff orts, research, and deliverable preparation. She has an educational background in environmental toxicology, chemistry, and wetland science and management, and has been involved with ERAs, NRDAs, and bioaccumulation 6.4.a Packet Pg. 237 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 3 - food web modeling. She is experienced in data analysis, as well as the presentation of data in graphical and written formats in both technical documents and platform presentations. Ms. Rheuben recently completed the Wetland Science and Management certifi cate program at the University of Washington, where she gained experience in wetland science and management issues such as fi eld wetland delineation methods; wetland classifi cation and rating; and federal, state, and local wetland regulations. She also had the opportunity to study several wetland and riverine restoration projects in King and Snohomish Counties. Ms. Rheuben has aided in several fi eld eff orts, including wetland determinations, stormwater monitoring, and marine sediment and bivalve sampling. Nina Maas is a project scientist who will also support fi eld eff orts, research, and deliverable preparation. She is an environmental scientist with experience in risk assessment and environmental monitoring, including water quality and site assessment. Her broad background includes work in both the public and private sectors. Since joining Windward, Ms. Maas has participated in numerous projects involving ERAs, fi eld sampling, and large amounts of data collection and management. Prior to her time at Windward, Ms. Maas performed many aspects of habitat restoration for the Washington Conservation Corps., including noxious weed control, native plant installation, and vegetation monitoring. 3 RELATED PROJECTS Th e Windward team has years of experience working on projects with elements similar to those required to carry out the study of the Marsh and its buff er habitat, as well as the other components outlined by the City. Windward staff possess a unique mix of expertise, including experience in habitat surveys, a range of fi eld data collection, ecological services accounting, restoration planning, and stormwater management. Karileen Restoration Project In association with the NRDA of the Hylebos Waterway in Tacoma, Washington, Windward assisted General Metals of Tacoma in identifying a restoration project that would compensate for NRD claims made pertaining to one of its facilities. Th e result, the Karileen Restoration Project, is a 10-ac restoration site on the west branch of Hylebos Creek in Federal Way, Washington, that includes wetland, stream, and upland habitat. Windward helped General Metals select this restoration project aft er evaluating a number of potential projects based on: ▪Th e number of potential restoration credits each project could provide (calculated using the HEA model) ▪Th e ability of each project to address limiting factors associated with Chinook salmon habitat (and habitat for other fi sh and wildlife species) in the Commencement Bay watershed ▪Th e potential of each project to increase ecosystem services through habitat restoration and enhancement, considering factors such as hydrogeology, plant community composition, fi sh community composition, and connectivity with adjacent habitat areas Once the Karileen Restoration Project had been selected, Windward worked with the Commencement Bay Natural Resources Trustee Council (Trustees), permitting jurisdictions, and local community groups to identify the best possible scenario for restoration at this site. Th e result was a publicly supported restoration design that would provide compensation for the NRD claims by restoring fi sh and wildlife habitat, in particular salmon spawning habitat. Windward also produced the project planning documents, procured the necessary permits, provided monitoring and oversight during habitat construction, and developed the 10-year post-restoration monitoring program for the site. Now in its eighth year post-restoration, the Karileen Restoration Project is 6.4.a Packet Pg. 238 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 4 - continuing to develop well and meet its restoration goals. All monitoring reports submitted to the permitting agencies and Trustees to date have been approved. Jennifer Love is the project manager, and Jenna Rheuben has assisted in the preparation of monitoring reports. City of Seattle Habitat Evaluation Procedures and Restoration Cost Estimating On behalf of the City of Seattle, Windward developed a standardized Habitat Evaluation Procedure (HEP) for determining the impacts of and providing mitigation for development activities that occur within Seattle’s shoreline jurisdiction. Th e HEP uses habitat units (HUs) that are based on a method developed by the US Fish and Wildlife Service (USFWS) to document the quality and quantity of available habitat for selected wildlife species. Th e HEP is based on the assumption that the value of habitat to a given species can be described by a habitat suitability index (HSI), which can range from 0.0 to 1.0, representing unsuitable to optimal habitat quality, respectively. Windward convened a panel of experts to develop HSI models representing ecological services provided to juvenile Chinook salmon by Seattle’s estuarine and marine shorelines. Th e resulting HSI models were used to evaluate the shorelines on a landscape scale using readily available GIS data, and on a project-specifi c scale using site-scale data and drawings from representative shoreline habitat enhancement projects. Windward also conducted a restoration cost analysis as part of this project. Example restoration projects (i.e., projects that were in the planning phase or already implemented) within Seattle or its environs were identifi ed, and the costs of those projects were researched and compiled to create a searchable database of cost information. To obtain the most comprehensive and up-to-date restoration cost information available, Windward searched for online information and also contacted project planners directly. Th e costs of all components of restoration—from planning and permitting to post-construction monitoring and maintenance—were included in the database. Th is analysis will allow the City of Seattle to understand the potential costs associated with future restoration projects and the costs per HU for the City of Seattle’s fee-in-lieu program for mitigating shoreline development. Ron Gouguet was the senior advisor, Jennifer Love led the development of the restoration cost database, and Mike Yarnes was the GIS lead for this project. Tillamook County Creamery Association Wetland Monitoring Windward developed an innovative fi ve-year wetland monitoring program for the Tillamook County Creamery Association (TCCA) to evaluate potential eff ects of discharging wastewater effl uent from the TCCA facility into an adjacent wetland. Th e monitoring program was a requirement of TCAA’s National Pollutant Discharge Elimination System (NPDES) waste discharge permit. Of primary concern was the possibility that the wastewater effluent would raise the water level throughout the wetland and possibly the surface water temperature, thereby altering and possibly negatively impacting wetland habitat resources for amphibians, birds, and wildlife, as well as other wetland functions such as water quality fi ltration. Windward designed the monitoring plan to evaluate these possible impacts, and included tasks to assess hydrology; water quality; plant community composition and structure; the aquatic invertebrate community; and habitat availability and site use by amphibians, reptiles, birds, and wildlife. Th e key element of the wetland monitoring plan was that qualitative conclusions regarding wetland functions could be assigned to TCCA wetlands based on a rigorous quantitative sampling design. Prior to construction of the effl uent discharge pipe, Windward conducted a baseline survey of the wetland in order to assess and document the function and condition of the wetland prior to wastewater discharge. Th e baseline survey showed that the wetland provided moderate to high functions for water quality improvement and biological habitat. Later, the results of the baseline survey were compared to those from wetland monitoring events conducted at 6 months and 1.5, 2.5, 3.5, and 4.5 years following the initiation of wastewater discharge to the wetland. Th e comparison results indicated that wetland functions were not being negatively affected by the discharge of effluent. Th ai Do assisted with the vegetation and wildlife surveys for this project, and also collected hydrology and water quality measurements. 6.4.a Packet Pg. 239 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 5 - Armstrong St. Helens Facility Site Characterization and Remedial Investigation Windward provided environmental support services to the Armstrong World Industries St. Helens facility, which is located on the northern end of Scappoose Bay in St. Helens, Oregon. Because the site was undergoing a remedial investigation, human health risk assessment, and ERAs, Windward conducted habitat surveys to refi ne the ecological conceptual site model and characterize the lowland habitat (which contained wetlands) and its functional value. Plant community surveys were conducted, and the presence of birds was noted. Windward also collected and analyzed environmental data from the site and regional areas—including surface soil, surface and subsurface sediment, small mammal (i.e., mouse and shrew), fi sh, and shellfi sh data—to derive exposure concentrations for humans and ecological organisms. In support of subsequent remedial action at the facility, co-located soil/sediment and tissue concentrations were evaluated to determine any correlation between tissue and soil chemistry. Windward also performed a wetland determination in one portion of the property to determine if cleanup actions would potentially encroach on wetlands and require regulatory approval. Th ai Do served as the fi eld lead for the diff erent sampling eff orts associated with this project, and Jennifer Love assisted with small mammal collection and conducted the wetland determination. Woodard Bay NRCA Restoration Feasibility Study Windward was retained by the Washington State Department of Natural Resources (WDNR) to complete an assessment of wood waste impacts as defi ned by the Washington State Sediment Management Standards (SMS), and to conduct a feasibility study (FS) to evaluate restoration options for the nearshore area of the Woodard Bay Natural Resource Conservation Area (NRCA). Th e Woodard Bay NRCA consists of hundreds of acres of undeveloped uplands and tidelands in Henderson Inlet (near Olympia, Washington), and was used as a log dump site from 1928 to 1985. Th e overall goal of this FS was to select an approach to restoring or enhancing aquatic ecosystem structure, functions, and processes to protect native species and communities within the NRCA. Windward developed four restoration options for the site using HEA. Th ese options were based on site-specifi c actions that could achieve the restoration goals and priorities for individual species, habitats, or ecosystem processes. Th e approach to developing restoration options involved: 1. Identifying a series of individual restoration actions that could achieve one or more objectives for one or more resources 2. Assigning ecosystem service values to each action 3. Compiling individual actions into four alternatives 4. Aggregating the overall change in ecosystem services for each alternative 5. Developing preliminary unit costs associated with each alternatives 6. Examining the relative ecosystem benefi t vs. fi nancial and management costs Th e alternative that best balanced the overall goals for the site was identifi ed, and restoration at the Woodard Bay NRCA began in November of 2012. Since that time, multiple eff orts have taken place to improve degraded wetlands and saltwater shoreline habitat. Th e removal of 2,140 tons of creosote-contaminated materials and of 1,220 pilings from Henderson Inlet at the site has been completed. Habitat improvements have included the installation of 50 nesting boxes for purple martins and the restoration of 30 ac of riparian and upland habitat. Ron Gouguet served as senior advisor and helped develop the HEA model and select the remedy for this project, and Michael Yarnes was the GIS lead. Seattle-Tacoma International Airport Construction Stormwater Monitoring Windward provides support to the Port of Seattle (Port) to meet the construction stormwater discharge quality requirements of its NPDES permit and Section 401 Water Quality Certifi cation, as applicable to master plan update improvement projects and other construction activities at the Seattle-Tacoma International Airport (STIA). Windward performs all monitoring preparation and fi eld sampling, and provides related support in accordance with the Port’s standard operating procedures (SOPs) for construction stormwater monitoring at STIA. Runoff samples from stormwater drainage system outfalls, as well as receiving water from upstream and downstream monitoring locations, are collected and analyzed in the fi eld for turbidity and pH. If required (based on the presence or absence of a visual sheen), samples for total petroleum hydrocarbon analysis are also collected and 6.4.a Packet Pg. 240 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 6 - submitted to a commercial analytical laboratory. Aft er each monitoring event, Windward submits construction monitoring data reports to Port Aviation Division environmental staff for use in monthly discharge monitoring reports to the Washington State Department of Ecology (Ecology). Windward also provides other services in support of the Port’s NPDES permit. Th ese include the preparation of construction stormwater monitoring plans for submittal to Ecology for planned projects at the 90% design level, review of individual project or programmatic stormwater pollution prevention plans (SWPPPs), on-site inspection of construction site best management practices (BMPs) and stormwater treatment facilities, monitoring of construction dewatering discharges and in-stream construction work, and permit renewal assistance. Michael Yarnes is the project manager and fi eld lead, and Jenna Rheuben and Nina Maas provide fi eld support for this project. Ms. Maas also assists in updating stormwater permit-related documents. Task 1 (Baseline Analysis), as the information gathered during Task 2 will be valuable in helping to inform the study design for Task 1. If we are selected for this project, our fi rst action will be to hold a kick-off meeting with City staff to ensure that we clearly understand the overall goals for the project, and to develop data quality objectives for the baseline analysis. In addition, we will confi rm that the data and other information to be collected throughout the project will support the City in its decision-making processes related to the Marsh and its buff ers. Task 1: Baseline Analysis Th e broad ecological functions currently being performed by the Marsh will be evaluated by implementing a baseline wetland monitoring study. Water level and quality, vegetation, and invertebrate data will be collected, and fi sh and wildlife surveys will be performed as part of the study. In addition, conventional sediment chemistry data (e.g., total organic carbon [TOC], grain size, etc.) will be collected, and sediment redox profi les will be determined. Western Washington University recently published a report on various management facets of the Marsh (Western SCP 2017). Two sections of the report will be particularly useful for this eff ort, namely Sea Level Rise and the Edmonds Marsh: An Issue Beyond Traditional Planning Horizons and Vegetation in the Edmonds Salt Marsh: Invasives Management, Native Reintroduction, & Planning for the Future. Each provides excellent examples of the fi eld work and analyses necessary to establish physico-chemical and vegetative baseline conditions. Additionally, the report presents Marsh elevation and vegetation mapping information that will be useful. Th e fi rst step in completing this task will be to develop a baseline wetland monitoring plan that will include detailed methods about how and when data will be collected. Th e monitoring plan will be developed in coordination with City staff and other stakeholders to ensure that it meets the requested goals and objectives of the baseline study. It is anticipated that the baseline study will be conducted over the course of one year, in order to gather data about conditions within the Marsh during all four seasons. Th e monitoring plan will further detail which monitoring parameters will be collected when, and how frequently they will be collected throughout the year. It will also identify specifi c monitoring locations for each of the metrics described herein, and will expand on the monitoring methods to be followed. A major goal for the monitoring plan will be to select and describe monitoring 4 APPROACH FOR EDMONDS MARSH STUDY Th e following subsections describe our approach to the scope of work outlined in the RFP. Th e approaches for Components 1 through 4 (the required components of the RFP) are described in the correspondingly numbered task sections. Methods for the accomplishment of Components 5 and 9 are also included, described under Tasks 5 and 6, respectively. In general, Windward will implement these tasks in the order in which they are listed; however, we feel that it would be benefi cial to implement Task 2 (Evaluation of Site-Specifi c Buff ers for Ecological Functions) prior to 6.4.a Packet Pg. 241 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 7 - methods that are easy to implement and that can be repeated easily so that comparative data can be collected in the future. In order to monitor water levels in the Marsh, water level staff gages and data loggers will be installed at multiple locations, primarily in areas where water fl ows into or out of the Marsh, and in at least one location within the Marsh interior; Western SCP (2017) shows a reasonable deployment pattern for continuous data loggers. Additionally, water level data will be collected manually at least once during each season of the year at the staff gage locations. Data collection dates will be selected to capture both high fl ow/high water and low fl ow/low water conditions. Instantaneous water parameter measurements will be made for water temperature, pH, conductivity, salinity, and dissolved oxygen (DO) using a YSI Professional Plus Multiparameter® water quality meter. Water quality will be measured at each of the water level gage stations and at a few additional locations selected in the fi eld, if necessary for adequate coverage, particularly near areas where stormwater outfalls are located or where large quantities of surface water runoff enter the Marsh. Th e sediment redox interface depth will be determined using either visual observations (e.g., shallow sediment profi le imaging) or redox vs. sediment depth profi les collected using a pH/oxidizing-reduction potential (ORP) meter (e.g., Hach® HQ11D Portable pH meter with ORP). Knowing the depth of the redox interface is useful when documenting sediment habitat values and how they change over time. Th e fi rst step in performing the necessary vegetation surveys will be to acquire spatial data used by Western SCP (2017) to map the diff erent vegetation types within the Marsh. Th ese data will be compared to available high-resolution aerial photographs of the Marsh and its existing vegetated buff ers. Qualitative vegetation surveys will then be performed to ground-truth the fi ndings of the default map and aerial photo survey. Quantitative vegetation monitoring (e.g., percent cover surveys) will also be conducted in the riparian and upland areas surrounding the Marsh using established transects lines, with monitoring plots located along the transects. Th e acreage of each habitat type/vegetation community within the Marsh will be determined using the updated vegetation map. Th e invertebrate community within the Marsh will also be surveyed. A sweep net will be used to collect invertebrates from the water column and submersed plants. To supplement the sweep net method, corers will be used to sample both the water column and the top 10 cm of sediment for benthic and water column invertebrates. Invertebrates collected in sweep nets and sediment corer samples will be passed through a series of sieves (US Standard Nos. 18, 30, and 70) to separate the organisms from sediment and organic matter, and will be preserved in 70% ethanol. Samples will be sent to EcoAnalysts, Inc. of Moscow, Idaho, for taxonomic identifi cation. Taxa will be identifi ed to the genus (species level when practical), and interpretation will focus on the presence or absence of particular species. Th e baseline survey of wetland invertebrates will allow comparisons to be made among the invertebrate communities in diff erent areas of the Marsh (e.g., areas with diff erent buff er conditions, water depths, and plant communities),1 and will also provide important insight regarding the food resources available to other wetland fauna. Fish and wildlife surveys will also be conducted as part of the baseline study. Observations of reptiles, amphibians, and birds (including adults, juveniles, and eggs) made at any time during the monitoring events will be recorded in the fi eld notebook and summarized in the monitoring reports. Individuals observed will be identifi ed to the species level whenever possible. Bird point count surveys may also be incorporated into the monitoring plan, depending on the importance of such information to the City. Although fi sh migration into the Marsh from the Puget Sound is severely limited by the submerged outlet of Willow Creek and a tide gate, aft er implementation of the Willow Creek daylighting project and replacement of the old tide gate with a new one, fi sh passage is expected to increase. Th erefore, if the baseline study is conducted aft er the daylighting project has been completed, it will include visual surveys for both juvenile and adult salmonids.2 Th ese surveys will begin at the Marsh and progress downstream through the daylighted creek channel, if 1 Th e National Database of Wetland Invertebrate Sensitivities to Enrichment and Hydrologic Alteration (EPA 2002) provides information on the sensitivity of assemblages of wetland invertebrates, particularly to hydrologic alteration and enrichment. Th is database can be used to qualitatively determine the relative proportions of sensitive and tolerant species present in the Marsh. 2 Based on information provided in the Willow Creek Daylighting FS (Shannon & Wilson 2015), adult and juvenile coho salmon, an occasional adult chum salmon, and resident and sea-run cutthroat trout have been observed in the Marsh. 6.4.a Packet Pg. 242 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 8 - access is permitted. Th e timing of these salmonid surveys will be determined in coordination with local fi shery biologists, such as those from the Suquamish Tribe. Observations of any other fi sh species (e.g., three-spined stickleback and sculpin) made during the salmonid surveys will also be recorded. Th e baseline study will also establish photopoint stations throughout and along the perimeter of the Marsh. To facilitate comparison, photos will be taken facing the same cardinal directions from each photopoint station during every monitoring event. Photos are quick and easy to take, and they oft en provide a wealth of information and assist in the interpretation of quantitative data. Deliverables A baseline wetland monitoring plan will be developed to guide fi eld data collection eff orts. Th e results of the baseline wetland monitoring study will be presented in a data report. Th e report will include a qualitative evaluation of the ecological functions being provided by the Marsh in its baseline condition, based on the data collected. For example, for each metric monitored, the ecological functions of the Marsh can be rated as “high,” “medium,” or “low” by comparing the baseline data for the Marsh to data from one or more reference marshes or data in the scientifi c literature. In addition, the results of the baseline survey can be compared to those of similar future surveys. Th ese comparisons will assess changes in the Marsh, such as those that will occur aft er the daylighting of Willow Creek, the installation of the Dayton Street stormwater pump, and any other future restoration or development activities. Task 2: Evaluation of Site-specifi c Buff ers for Ecological Functions Th is task will consist of two steps: 1) the preparation of a white paper summarizing the available scientifi c literature on wetland buff er functions and recommended buff er widths, and 2) a site-specifi c evaluation of the Marsh, its surrounding land uses and land ownership, and opportunities for buff er restoration or enhancement. Windward anticipates that while these steps will result in two separate deliverables, the site-specifi c evaluation will rely heavily on the literature summarized in the white paper when making recommendations about Marsh buff er widths and buff er restoration opportunities. Th e White Paper Th e white paper will synthesize and summarize information about the functions and recommended widths of wetland buff ers; this information will be gathered from a thorough review of scientifi c literature and guidance documents dealing with the topic. Documents specifi c to the Pacifi c Northwest and western United States will be prioritized. As much as possible, the white paper will include information about the range of buff er widths necessary to support the following ecological functions: 1. Improving water quality (removing sediment, nutrients, and toxics) 2. Maintaining an appropriate microclimate 3. Providing a screen suffi cient to prevent the disturbance of wildlife that use the Marsh 4. Maintaining habitat connectivity and critical habitat for species that use the Marsh as forage habitat, breeding habitat, and refuge/shelter Th e white paper will also summarize the available information pertaining to buff er widths that have been found to be insuffi cient to provide the four ecological functions listed herein. Ideally, buff er width information will be summarized in a table that will rate the quality of specifi c buff er width ranges as “high,” “medium,” or “low” for each of the four ecological functions. Site-specifi c Evaluation Th e site-specifi c evaluation of the Marsh will evaluate the extent of the current Marsh buff ers, as well as land uses and ownership immediately adjacent to the Marsh, extending at least 125 ft from the Marsh perimeter in all directions (125 ft is the combined distance of the 110-ft buff er and 15-ft setback proposed by the City for 6.4.a Packet Pg. 243 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 9 - the Marsh). A map will be developed to clearly outline existing Marsh buff ers and illustrate adjacent land uses and ownership; this map will be based on the map attached to this RFP. Any stormwater outfalls or areas where stormwater is known to fl ow overland into the Marsh will also be mapped. Th e ability of existing Marsh buff ers to provide the four ecological functions listed will be evaluated by combining fi ndings from the white paper with information about existing buff er widths and conditions. Th e site-specifi c evaluation will identify opportunities for buff er extension and restoration, and will make specifi c recommendations for such activities. Th e evaluation will also consider what impacts the Marsh could experience if existing buff ers were to be aff ected by new development or other land use changes, or if proposed mitigation for a development project were to include relatively narrow buff ers.3 Deliverables Th e deliverables for this task will include the white paper summarizing available scientifi c information about wetland buff er functions, and a technical report with detailed maps presenting the results of the site-specifi c evaluation. Task 3: 2019 SMP Update Information Th e information gathered during Tasks 1 and 2—such as the current conditions of the Marsh and its existing buff ers, as well as recommendations for restoration opportunities within buff er areas—will be available to help inform the 2019 Shoreline Master Program (SMP) update. Th erefore, Task 3 will require a relatively low level of eff ort, which will include summarizing pertinent information from Tasks 1 and 2 in a format that will be easily incorporated into the 2019 SMP update. Windward will work with City staff to ensure that the information summarized as part of this task is appropriate for incorporation into the 2019 SMP update. Deliverables Th e deliverables for this task will be text sections that can be directly incorporated into the 2019 SMP update, as well as an updated GIS map of the Marsh and its surroundings (if the City desires such a map to be included in the update). 3 For the purposes of this approach, “relatively narrow buff ers” are considered to be those less than 110 ft with a 15-ft setback, as outlined in Option M of the FS (Shannon & Wilson 2015). Task 4: Willow Creek Daylighting Impacts Th e Willow Creek daylighting project is expected to increase the Marsh’s inundation area by approximately 2.5 ac, shift habitat areas that are currently freshwater and dominated by cattail to salt marsh habitat, and improve fi sh access to both the creek and the Marsh. Th e new daylighted channel (based on the preferred alignment alternative Option C described in the FS [Shannon & Wilson 2015]) will run midway through Marina Beach Park and discharge into Puget Sound to the south of the Edmonds Marina. Th e changes in the Marsh’s inundation area (slight expansions to the south and east [Shannon & Wilson 2015]) may similarly shift the locations of the buff ers needed to protect the Marsh and to comply with the City’s required setbacks. Aft er the daylighting project has been completed, it will be possible to further evaluate such buff er location changes by observing the new boundaries of the marsh’s inundation area. In addition, installing a dense riparian buff er of native plant species along each bank of the creek will enhance the ability of the daylighted channel to provide suitable habitat for fi sh, invertebrates, and other wildlife. Such a buff er will reduce stream temperature fl uctuations, provide food and habitat for insects and other invertebrates (prey sources for fi sh), increase inputs of detritus to the creek, and provide other water quality improvements and habitat structure within the channel. Th erefore, Windward’s analysis will recommend that an area along both banks of the creek be considered for the installation of buff er plantings. One approach to analyzing how the Willow Creek daylighting project may aff ect ecological functions and conditions within the Marsh will be to repeat the baseline study outlined under Task 1 in the years following the completion of the daylighting project (assuming the 6.4.a Packet Pg. 244 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 10 - baseline data is collected prior to daylighting of the creek).4 Post-daylighting data will then be compared to baseline data in order to help evaluate changes in Marsh conditions. Salinity levels, water levels and temperature, vegetation zones, and fi sh access are all parameters likely to change as a result of the daylighting project. Another approach that could be used for this task would be to employ models such as those for REA or HEA, coupled with GIS, to quantitatively estimate the ecosystem service units that will be gained. REA typically uses a resource metric (e.g., juvenile coho salmon) that has had a population or quantity change. Th e model equates the quantity of services lost due to past habitat impacts with the quantity that will be created by proposed compensatory restoration project (or in this case, the Willow Creek daylighting project). HEA is a version of REA that uses a habitat metric, such as acres of land, and analyzes a change in services provided by that habitat, such as a percent reduction in services as a result of a habitat injury. Information gathered during Tasks 1 and 2, as well as any fi eld data collected aft er completion of the Willow Creek daylighting project, could be used to construct a GIS-based REA/HEA model would refl ect baseline Marsh services, including support of plant or animal populations. Using the ecosystem changes that are anticipated to occur in the Marsh in response to the daylighting of Willow Creek, the model would also refl ect the increased value of various metrics (i.e., productivity, biomass, etc.). A REA/ HEA model would allow ecosystem service credits5 to be calculated once the City implements the Willow Creek daylighting project. Th e quantity of ecosystem services generated by the project would be derived by comparing the resource functions of the baseline Marsh condition with the estimated future functions of the Marsh based on the literature and best professional judgement. Th e use of a REA/HEA model is an optional component of this approach that could be conducted either with or without the collection of post-daylighting fi eld data. 4 An adapted version of the baseline wetland monitoring study described under Task 1 could also be developed, allowing the daylighted creek to be included in future monitoring eff orts. 5 Credits generated by the daylighting of Willow Creek and enumerated using a REA or similar ecosystem services model could possibly be used by the City to satisfy future mitigation requirements. Deliverables If additional fi eld monitoring data are collected, a data evaluation report will be produced that summarizes the baseline and post-daylighting data; the report will include comparison and interpretation of the results. If a REA is performed, the process used to develop the model and the results will both be summarized for the City in a technical memorandum. Task 5: Vegetation Enhancement Project Impacts (Optional Component 5) Using information gathered during Task 2, Windward will work to identify specifi c areas around the Marsh where denser, more diverse, or otherwise better-quality buff ers—which can be installed through volunteer vegetation enhancement projects—can serve to improve ecological functions within the marsh, or possibly reduce or otherwise alter the buff er widths necessary to protect and maintain those functions. For example, specifi c areas of the Marsh (e.g., along Edmonds Way or the trail at the perimeter of Harbor Square) are particularly aff ected by nearby human activity. At such locales, the installation or enhancement of a very dense buff er of native shrubs and trees will signifi cantly reduce disturbances to wildlife. Scientifi c material gathered as part of Task 2 will provide valuable information on both the quality and width of buff er necessary to protect specifi c ecological functions; this information will be used to guide this eff ort. Task 5 could be completed at the same time as Task 3, and would likely provide information that could be included in the 2019 SMP update. Deliverables Th e deliverable for this task will be a short report or technical memorandum summarizing recommendations for vegetation enhancement projects around the Marsh and the anticipated impacts of those projects. In addition, if the baseline study of the Marsh (Task 1) were to be repeated aft er each of the activities described under Optional Components 6, 7, and 8 of the RFP, Windward could use the amassed information to analyze the eff ects of those activities on the ecological functions of and conditions within the Marsh. Data gathered from the repeated baseline study could then be compared, and changes—such as expansion of the tidal prism, deepening redox interfaces and increased oxidation of surface sediment, or changes in the plant community—could be identifi ed. HEA/REA models could also be used to help quantify the increase in ecological functions resulting 6.4.a Packet Pg. 245 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 11 - from those activities, and the spatial extent of the change. As these are preliminary suggestions, no formal proposal, budget, or timeline are included herein for Optional Components 6, 7, and 8. However, once the initial task work outlined in this proposal has been completed and a better understanding of the baseline conditions of the Marsh has been established, Windward would be happy to further develop ideas for addressing these components. Task 6: Preparation for a Long-term Watershed Management Study (Optional Component 9) Windward understands that the residents of Edmonds are very interested in any activities conducted either in or around the Marsh, and that there is a range of diff erent interests and opinions in play. We realize that whereas some people in the community strongly favor the preservation and restoration of the Marsh and as much of its surroundings as possible, others favor protecting the Marsh while making allowances for nearby development. Any long-term plans for the Marsh and its watershed will have to explore and consider compromises that will garner public support from all corners. In order to help determine an initial scope and process for developing a long-term watershed management study and strategy, Windward will work closely with City staff to ensure that we understand the broad range of issues related to the Marsh and its watershed, and to identify the best options for engaging the public in a management planning process. Information regarding the Marsh, Willow Creek, and Shellabarger Creek provided in the City’s Shoreline Master Program Restoration Plan (City of Edmonds 2015), Parks, Recreation and Open Space Plan (City of Edmonds 2016a), City of Edmonds Comprehensive Plan (City of Edmonds 2016b), and Storm and Surface Water Comprehensive Management Plan (Herrera and City of Edmonds 2010) will also be reviewed to help establish the steps and scope of the study plan, and to further develop a list of stakeholders. Deliverables Th e deliverable for this task will be a memorandum summarizing the goals and plans for the Marsh, Willow Creek, and Shellabarger Creek specifi ed in existing City documents; an overview of stakeholders involved to-date in plans for the Marsh and its tributaries; ideas for public outreach activities (e.g., online surveys, community meetings) that could help further develop a strategy for the Marsh and its watershed; and an outline of the scope and process that could be used to develop a long-term watershed management study. 6.4.a Packet Pg. 246 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Request for Proposal - 12 - 5 BUDGET Task Proposed Budget a Task 1: Baseline Analysis $153,804 Task 2: Evaluation of Site-specifi c Buff ers for Ecological Functions $44,319 Task 3: 2019 SMP Update Information $8,180 Task 4: Willow Creek Daylighting Impacts $98,171 b Task 5: Optional Project Component No. 5 $14,370 Task 6: Optional Project Component No. 9 $29,950 Grand Total: $348,793 a Additional detail regarding the proposed budgets for these tasks is available upon request. b Th e budget for this task would be lower ($21,540) if the REA model analysis approach alone were selected by the City as the preferred approach. 6 PROJECT REFERENCES Below is the contact information for three client references for Windward projects that involved professional services similar to those defi ned in the RFP. We encourage you to contact these individuals inasmuch they can best speak to the high quality of our technical work and client service. Karileen Restoration Project Bryan Graham Schnitzer Steel Industries 1902 Marine View Drive Tacoma, WA 98422 253.404.6686 bgraham@schn.com City of Seattle Habitat Evaluation Procedure and Restoration Cost Estimating Maggie Glowacki City of Seattle Dept. of Construction and Inspections P.O. Box 34019 Seattle, WA 98124 206.386.4036 margaret.glowacki@seattle.gov Armstrong St. Helens Facility Site Characterization and Remedial Investigation Ross Rieke Rieke Consulting Services LLC 10457 Southwest Lady Marion Drive Tigard, OR 97224 503.329.1550 rrieke@riekecs.com 6.4.a Packet Pg. 247 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 13 -7 SCHEDULE/TIMELINESeptNov DecJan2018Jan2019Feb Mar April MayJun JulAugOct SeptNov DecJan2020Feb Mar April MayJun JulAug OctSeptNov DecJan2021FebFebMar April MayJun JulAug Octa The dates for completing this task can be moved to earlier in 2019 if needed based on the SMP update schedule.b It is assumed that the Willow Creek daylighting project will be implemented in the summer of 2019, and that 1 additional year of field data will be collected after the project has been completed.c It is assumed that it would best serve the City to make preparations for a long-term watershed management study after all other project tasks have been complete. However, if necessary, such preparations could be completed at almost any time during the overall life of the project, as they are understood to compose a relatively independent task.Feb 19 - Mar 30Task 3aTask 6cTask 5Daylighting of Willow Creek (assumed)Jul 1 - Jul 15Jul 1 - Jul 15Task 4bOct 1 - Dec 4 Dec 7 - Jan 29Task 1:field effortTask 1:data reportApr 2 - Mar 30 Apr 2 - Jun 28Kick-offMeetingwith CityProjectApprovalby CityTask 2Jan 1Jan 15-16Jan 8Task 1:developmonitoringstudy6.4.a Packet Pg. 248 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Edmonds MarshHarbor SquareUnocal SiteWillow CreekFishHatcheryEdmondsCity ParkEdmondsMarinaEdmondsWastewaterTreatmentPlant¬«104Edmonds Marsh site mapDRAFTPrepared by mikey, 8/11/2017; W:\Marketing\Proposals\2017\Edmonds Marsh\GIS\6659_SiteMap.mxd±0 0.05 0.1Miles0 400 800FeetParcelLLCenvironmental Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User CommunityContent may not reflect National Geographic's current map policy. Sources: National Geographic, Esri, DeLorme, HERE, UNEP-WCMC, USGS,NASA, ESA, METI, NRCAN, GEBCO, NOAA, increment P Corp., Snohomish County[6.4.aPacket Pg. 249Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Appendix A – Resumes 6.4.a Packet Pg. 250 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) 6.4.a Packet Pg. 251 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Jennifer Love, MS Senior Associate/Environmental Scientist Summary of Expertise Ms. Love is an environmental scientist with 12 years’ diverse experience in environmental assessment, habitat restoration project planning and design, natural resource damage assessment (NRDA), horticulture, remedial investigation, source control evaluation, stormwater permitt ing and compliance, and multimedia sampling. She has participated in the planning, permitt ing, construction, invasive plant removal, and native plant installation phases of various restoration projects in wetland, stream, and upland forested habitat areas. She has also conducted site assessments at a variety of sites for the purpose of assessing ecological conditions and screening for the presence of chemical contamination. Ms. Love has participated in a number of environmental sampling eff orts involving sediment, groundwater, surface water, and biota. As part of her work in NRDA, Ms. Love has been involved in identifying, prioritizing, planning, and producing conceptual designs for ecological restoration projects across the country. She has evaluated restoration projects using decision matrix analyses, cost-beneﬁ t rankings, and other techniques using criteria such as ecological signiﬁ cance, feasibility, project cost, and social beneﬁ t. She has worked with Natural Resource Trustee groups in both the planning and monitoring phases of natural resource damage (NRD) habitat restoration projects. Ms. Love also has experience using the Habitat Equivalency Analysis (HEA) model to evaluate the potential restoration credit of habitat projects, and she has assisted in the planning, permitt ing, construction oversight, and monitoring of stream and wetland restoration projects in Western Washington. She is also practiced in plant and avian identiﬁ cation, has been trained in wetland delineation and classiﬁ cation techniques, and is familiar with state and federal wetland regulations. Ms. Love has been involved in source control evaluations conducted in association with Superfund sediment sites and individual properties, and has evaluated information on general sources and pathways of contaminants present in urban and industrialized areas. She also has a strong background in stormwater permitt ing and compliance under the industrial stormwater general National Pollutant Discharge Elimination System (NPDES) permit, and has prepared and updated stormwater pollution prevention plans and spill prevention and emergency control plans, produced and delivered employee training presentations, and conducted stormwater and storm solids sampling and discharge monitoring reporting. Project Experience Karileen Restoration Project Ms. Love is the project manager for a stream and wetland restoration project on the West Branch of Hylebos Creek in Federal Way, Washington. She was involved in compiling the biological assessment, wetland delineation, and monitoring work plan reports during the planning phase of the project. Species of concern at the site included Chinook salmon, bull trout, western toad, and bald eagle. Ms. Love was also active in the permitt ing process and worked with representatives from various regulatory agencies to address their comments on elements of the proposed project plan. She was also involved in planning for invasive plant species removal at the site and other elements of Areas of Specialization ▪Restoration design, planning, and monitoring ▪Environmental assessment ▪Multi-media sampling ▪Source control research and assessment ▪Stormwater permitt ing compliance Education ▪How to Determine the Ordinary High Water Mark, Coastal Training Program, Washington, 2013 ▪MS, Environmental Horticulture and Certiﬁ cate in Restoration Ecology, University of Washington, 2011 ▪Wetland Mitigation, Construction, and Installation Course, Portland State University Wetland, River and Watershed Professional Development Program, 2008 ▪Wetland Delineation Course, University of Washington Extension School, 2006 ▪BS, Environmental Science, Western Washington University, 2003 Work History ▪Environmental Scientist and Associate, Windward Environmental LLC, 2006-present ▪Environmental Scientist, Tetra Tech, Inc., 2005-2006 ▪Research Scientist, University of Washington, 2003-2005 6.4.a Packet Pg. 252 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Jennifer Love, MS (cont.) Senior Associate/Environmental Scientist project construction. During the construction phase, Ms. Love provided construction coordination and oversight documentation and also assisted with permit-required ﬁ sh and water quality monitoring. Post-restoration, she has assisted with the collection of monitoring data and has prepared annual monitoring reports, making recommendations for adaptive management, when needed. The project is in its 8th year of post-construction monitoring and maintenance, and the site is developing well and meeting its restoration goals. All monitoring reports submitt ed to the permitt ing agencies and NRD Trustees to date have been approved. Armstrong St. Helens Facility Site Characterization In support of an ongoing contaminated site investigation at an industrial facility in St. Helens, Oregon, Ms. Love assisted in the collection of white-footed mice as part of an ecological risk assessment (ERA). Sampling eff orts included constructing pit traps and drift nets to catch specimens, and documenting site conditions through ﬁ eld notes and photographs. In support of an early remedial action, Ms. Love also conducted a wetland determination in one portion of the property to determine if cleanup actions would potentially encroach on wetlands and require regulatory approval. Evaluations were performed to determine the presence or absence of the hydric soil, hydrophytic vegetation, and wetland hydrology indicators at several locations around the perimeter of a proposed project area. The determination was complicated by the presence of historical ﬁ ll material and an abundance of invasive species (e.g., Himalayan blackberry, reed canarygrass). Ms. Love also developed a revegetation plan for installing native plants within the footprint of the proposed project area after cleanup actions have been completed. City of Seatt le Habitat Evaluation Procedures Ms. Love led the eff ort to create a restoration cost database for the City of Seatt le to support sett ing appropriate costs for its fee-in-lieu program. This task required identifying appropriate example restoration projects (i.e., projects that were in the planning phase or that had been implemented) in the City of Seatt le and nearby jurisdictions. Once a suite of example restoration projects had been identiﬁ ed, each had to be thoroughly researched in order to compile detailed line item cost information for each phase of the project: from planning, permitt ing, and design to implementation and post-restoration monitoring. Costs were compiled by using online resources such as the Washington State Recreation and Conservation Offi ce’s Project Information System (PRISM) database, by reviewing project planning documents, and in many cases, by contacting the project planners directly to request cost data and check the accuracy of information found online. Once cost information had been compiled, it was entered into an Excel® database that Ms. Love helped design in consultation with the City of Seatt le project manager to be both comprehensive and user-friendly. In addition to her work on the cost database, Ms. Love assisted with the convention of a panel of experts to develop Habitat Suitability Index (HIS) models representative of ecological services provided to juvenile Chinook salmon by the City of Seatt le’s estuarine and marine shorelines. NRDA for Former Paper Mill, Port Angeles, Washington Ms. Love is assisting with the conceptual design and project planning for a stream and estuary restoration project in Port Angeles, Washington. The stream runs through a former mill site and has been degraded by bank armoring structures, numerous over-water crossings, and loss of riparian habitat. Ms. Love is working with federal, state, and tribal agencies to help establish a conceptual restoration design that is ecologically appropriate and acceptable to all parties. She is also involved in developing the planning documents for the restoration project. Stormwater Quality Support Services For the past 9 years, Ms. Love has been involved with several stormwater quality support services at an industrial site along the Duwamish River in Washington State. She helped develop and regularly updates the facility’s stormwater pollution prevention plan (SWPPP), including the spill prevention and emergency cleanup plan (an att achment to the SWPPP), in compliance with the facility’s National Pollutant Discharge Elimination System (NPDES) permit. These documents are routinely reviewed and updated to ensure that they reﬂ ect any changes in site conditions, upgrades in best management practices (BMPs), and changes in permit requirements, etc. Ms. Love also conducts stormwater sampling and prepares discharge monitoring reports for submitt al to the Washington State Department of Ecology, and performs monthly site inspections and other general record-keeping requirements under the permit. She develops and delivers annual employee training presentations as required by the NPDES permit to help familiarize staff with permit requirements and SWPPP practices. She has been involved in the clean out and mapping of catch basins and drainage lines at the facility and in the clean out and maintenance of the stormwater treatment facilities. 6.4.a Packet Pg. 253 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Ron Gouguet Partner Summary of Expertise Mr. Gouguet is a multidisciplinary scientist who focuses on a consensus driven approach to natural resource damage assessment (NRDA) and on the integration of site cleanup with restoration of ecological function. With nearly 40 years of experience as a public servant and a private consultant, Mr. Gouguet has the depth, breadth, and perspective to meet environmental goals while accommodating regulatory, legal, ﬁ nancial, and ecological circumstances. Whether as a trustee of public beneﬁ ts or on behalf of a responsible party, Mr. Gouguet evaluates data impartially, identiﬁ es common goals, and establishes trust among all interested parties. He then advocates the use of shared databases, GIS, and other information visualization techniques to transparently share information, reach consensus, and promote informed decisions. Mr. Gouguet uses various methods to quantify material and intangible beneﬁ ts provided by functioning natural systems (“ecosystem services”) such as Habitat Equivalency Analysis (HEA), Resource Equivalency Analysis (REA), relative risk assessment, and market-based approaches. During the ﬁ rst 16 years of his NRDA career, Mr. Gouguet helped direct integrated remediation and restoration planning eff orts at federal and state-lead sites throughout the country. During that time, he gained in-depth experience working with att orneys to complete the legally required damage assessment, sett lement, and restoration planning steps. Since then, Mr. Gouguet has worked with and for private clients to achieve similar goals using similar approaches. While building consensus among natural resource trustee representatives remains the preferred path to claim resolution, Mr. Gouguet also undertakes defensive NRDA activities and evaluates potential trustee claims using natural resource damage (NRD) scaling tools like those used by trustees. The US Department of Justice, US Environmental Protection Agency (EPA), and National Oceanic and Atmospheric Administration (NOAA) have acknowledged Mr. Gouguet’s success by awarding him several bronze medals for his contributions to successful remediation and restoration projects. Project Experience NRDA for Former Paper Mill, Port Angeles, Washington As NRDA lead, Mr. Gouguet holds responsibility for building a harbor-wide NRD evaluation tool using existing information; he is working in cooperation with the Natural Resource Trustee Council. Mr. Gouguet is also charged with developing multiple visions of the fully restored site, and with calculating the restoration values of potential coastal habitat mosaics. At present, the NRD claims of the Natural Resource Trustee Council have been tentatively resolved. Feasibility Study Woodard Bay Natural Resources Conservation Area Restoration Mr. Gouguet provided technical assistance for the feasibility study (FS) to develop and evaluate restoration options for a historical log dump facility in Henderson Inlet in Thurston County, Washington. The Areas of Specialization ▪Restoration alternatives and NEPA compliance ▪Sediment remedial investigation planning and remedy selection ▪Natural resource damage assessment and restoration ▪Coastal and aquatic ecological risk assessment ▪Net environmental beneﬁ ts analysis ▪Integration of response and restoration Education ▪BA, Biology, University of New Orleans, 1977 Work History ▪Partner, Windward Environmental LLC, 2008-present ▪NOAA, Offi ce of Response and Restoration, Coastal Protection and Restoration Division −DARRP Senior Policy Analyst, 2005-2008 −Chief Coastal Resource Coordinator, 2003-2005 −Coastal Resource Coordinator, Region 6, 1992-2003 ▪Deputy Oil Spill Coordinator, Offi ce of the Louisiana Oil Spill Coordinator, 1991-1992 ▪Municipal Water Quality Enforcement Coordinator, Water Pollution Control Division, Louisiana Department of Environmental Quality, 1990 ▪Marine Fisheries Biologist/ Project Leader, Professional Biologist II, and Professional Biologist I, Louisiana Department of Wildlife and Fisheries, 1980-1990 6.4.a Packet Pg. 254 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Ron Gouguet (cont.) Partner facility is currently administered as a natural resources conservation area by the Washington State Department of Natural Resources (WDNR). HEA was used to aggregate changes in ecosystem services for various restoration alternatives, each of which allowed diff erent resource management goals to be achieved. Mr. Gouguet worked with the project team (WDNR, US Army Corps of Engineers, The Nature Conservancy, Hart Crowser, and SAIC) to deﬁ ne parameters for the HEA model, assisted with the analysis of stressors, helped develop a conceptual model of potential ecosystem service beneﬁ ts from various restoration actions, and helped prepare the FS report, which compared restoration alternatives and proposed a preferred alternative that optimized restoration value for dollars expended. In particular, Mr. Gouguet provided advice on the expected eff ects of actions that would increase wind and wave energy impingement on the beach. Furthermore, he provided insights on changes in ecological service ﬂ ows and how to summarize those changes with HEA. NRDA for a Conﬁ dential Client in Northeastern Washington Mr. Gouguet is advising a client on a strategy to address NRD claims at a contaminated sediment site. At present, he is negotiating a technical basis for a NRDA sett lement for aquatic and terrestrial resource categories related to the facility. NRDA for a Shipyard in Astoria, Oregon Mr. Gouguet is advising the owner of a marine construction company on a strategy to address NRD at his shipyard, and to integrate NRDA into the cleanup process. The Oregon State court order that will allow the remediation to proceed, and that will contain a release of NRDA liability, is expected to be lodged late fall 2017. Marine Facility, Portland, Oregon Mr. Gouguet provides an industrial marine client with technical insights on techniques by which to quantify ecosystem services, as proposed in the City of Portland plan to remediate the north reach of the Lower Willamett e River. The client draws on Mr. Gouguet’s extensive experience with habitat evaluation, ecosystem services accounting (e.g., REA/HEA), and restoration to evaluate the City of Portland’s proposals, and to provide meaningful input during the public vett ing process. NRDA for the Port of Everett , Washington Mr. Gouguet is advising the Port of Everett on NRD claims by the trustees. Activities include “shadow” (i.e., informal or estimated) damage assessment, including calculation and allocation of NRDA lost discounted service acre-years (dSAYs) and their comparison with dSAY credits (restoration or mitigation bank) expected with restoration of the Snohomish River Estuary’s Blue Heron Slough. NRDA for a Conﬁ dential Client in Western Oregon Mr. Gouguet used spatial analysis, models to simulate chemical-speciﬁ c loss of services, HEA, and analysis of the local restoration banking market (cost per dSAY) to develop and present an independent estimate of the Natural Resource Trustee Council’s potential NRDA claim at a site on Scapoose Bay. NRDA for a Conﬁ dential Client in Tacoma, Washington Mr. Gouguet evaluated the potential liability exposure of a conﬁ dential client to recovery claims for site investigation and remediation costs. The cost recovery claim was based on an allocation analysis stating that the client had been responsible for the majority of historical releases of several chemicals. However, the chemicals were common to a large number of operational activities locally and, therefore, to a potentially large number of sources. To bett er deﬁ ne the likely sources of these chemicals, Mr. Gouguet used a production-speciﬁ c chemical that was unique to a single manufacturer and facility—a chemical ﬁ ngerprint. Maps showing the distribution of the ﬁ ngerprint chemical served as a guide for understanding the likely sources of other chemicals. The analysis revealed similar distribution patt erns for a number of other chemicals, demonstrating that the most likely signiﬁ cant source was the same as the source of the ﬁ ngerprint chemical. Lower Willamett e River Remedial Investigation and NRDA, Oregon From 2003 through 2007, Mr. Gouguet was NOAA’s lead technical trustee for the remedial investigation and NRDA of the Portland Harbor Superfund site. During this time, he helped the 10 co-trustees bett er communicate as a team and found progress paths for diffi cult issues, including the importance of Paciﬁ c lamprey and white sturgeon to Native American tribes. Mr. Gouguet also helped EPA Region 10 apply the national ecological risk assessment guidance paradigm to the Portland Harbor site. 6.4.a Packet Pg. 255 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Thai Do, MS Field Supervisor/Environmental Scientist Summary of Expertise Mr. Do is an environmental scientist with more than 13 years of experience in ﬁ sheries biology, sediment and water quality studies, site assessments, and data interpretation. Throughout this experience, he has supported sediment, soil, seep, groundwater, and surface water quality analyses, as well as sampling in terrestrial, tidally inﬂ uenced upland, and aquatic systems. Using a variety of environmental assessment approaches and sampling techniques, he has designed and managed the implementation of numerous ﬁ eld programs at sites both large and small, collecting data for site characterizations, formal risk assessments, and monitoring programs. These investigations have been conducted in compliance with regulations and protocols at the state level (e.g., the Washington State Model Toxics Control Act [MTCA], Puget Sound Dredge Disposal Analysis), and at the national level (e.g., Resource Conservation and Recovery Act [RCRA], and Comprehensive Environmental Response, Compensation and Liability Act [CERCLA]). Mr. Do has particular expertise in designing and implementing ﬁ eld studies and in techniques for collection of sediment, soil, water, and biological samples. Project Experience Tillamook County Creamery Association Wetland Monitoring Mr. Do assisted in the implementation of a wetland monitoring plan designed to determine the impacts of warm-water effl uent discharged by the Tillamook County Creamery Association (TCCA) on an adjacent wetland in Tillamook, Oregon; this plan was implemented in order to satisfy the requirements of a National Pollutant Discharge Elimination System (NPDES) waste discharge permit. Mr. Do conducted a vegetation survey to assess plant community composition and structure, identiﬁ ed the presence of wildlife, assessed wildlife habitat availability and resources within the wetland, and collected hydrology and water quality measurements inﬂ uencing biological and chemical processes throughout the wetland. Armstrong St. Helens Facility Site Characterization Mr. Do performed a qualitative habitat survey of the lowland habitat surrounding the Armstrong St. Helens facility in St. Helens, Oregon. The survey was intended to reﬁ ne an initial conceptual site model that had been developed for the site ERA. He surveyed plant community structure and composition by identifying and estimating the abundance and density of dominant ﬂ ora; verifying the presence of small mammals, birds, and other wildlife; and identifying and assessing areas of deposition and erosion throughout the lowlands. He designed, coordinated, and led several additional elements of the survey: the collection and analysis of tissue from plants and small Areas of Specialization ▪Biological and environmental assessment ▪Fisheries biology ▪State-wide multi-media investigation planning and implementation ▪Water quality and sediment investigation ▪Data interpretation and reporting ▪Data management and analysis Education ▪MS, Tropical Biology, James Cook University, 2002 ▪BS, Environmental Science, Western Washington University, 2000 Work History ▪Field Supervisor/ Environmental Scientist, Windward Environmental LLC, 2003–Present ▪Marine Observer, Alaskan Observers, Inc., 2003 ▪Biological Sciences Technician, Olympic National Park, 1996, 1998–2000, 2002 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR ▪Transit Worker Identiﬁ cation Credential ▪PADI Advanced Open Water Scuba Diver Certiﬁ cation 6.4.a Packet Pg. 256 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Thai Do, MS (cont.) Field Supervisor/Environmental Scientist mammals to determine whether certain chemicals were accumulating via the food chain; the in-water sediment investigation to determine the nature, extent, and distribution of hazardous substances in the adjacent Scappoose Bay; and the electroﬁ shing effort to collect aquatic receptor tissue and co-located sediment data to determine whether chemicals in the sediment entered the food chain. Lower Passaic River Superfund Remedial Investigation/Feasibility Study Mr. Do led and supported numerous tasks related to the baseline ecological risk assessment (ERA) for the Lower Passaic River Superfund site in New Jersey. To date, these tasks have included the development of quality assurance project plans (QAPPs) and preparation of data reports for ﬁ eld sampling events to gather data on surface sediment quality, water quality, ﬁ sh and decapod tissue, the ﬁ sh community, benthic toxicity, the benthic community, and habitat structure. He collected ﬁ sh tissue and community data, using boat and backpack electroﬁ shing equipment, cast nets, gill nets, and set lines and ﬁ sh traps. Mr. Do also designed and implemented a caged bivalve study and a near-bott om dissolved oxygen monitoring program. As ﬁ eld team leader, he managed logistics, ﬁ eld staff, and subconsultants during sampling events along the 17-mile study area in all four seasons. Portland Harbor Superfund Remedial Investigation/Feasibility Study Mr. Do participated in beach, surface sediment, subsurface sediment, and surface water sampling to deﬁ ne the nature and extent of contamination at the Portland Harbor Superfund site in Portland, Oregon. He played lead roles in the design and execution of ﬁ eld work to collect tissues for analysis of bioaccumulation in subyearling Chinook salmon, lamprey ammocoetes, white sturgeon, and benthic invertebrates. These sampling results were used to develop dietary exposure models, to evaluate risk to benthic invertebrates, to calibrate a food web model, and to calculate site-speciﬁ c biota-sediment accumulation factors. Mr. Do also led electroﬁ shing efforts to collect additional ammocoetes for the purpose of conducting acute chemical toxicity range-ﬁ nding and exposure tests. 6.4.a Packet Pg. 257 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Michael T. Yarnes, MS GIS Analyst Summary of Expertise Mr. Yarnes is a geographic information system (GIS) analyst with a background in geography and 12 years’ experience in providing geographic expertise to both public and private entities with regard to GIS-related issues. His GIS skills include spatial analysis, data collection and management, 3-D mapping, and spatial statistics. Mr. Yarnes has worked on projects that have involved multiple agencies, stakeholder groups, and ﬁ rms to form geographic networks in order to share both GIS data and maps. He has also worked as a ﬁ eld support technician and is skilled in conducting environmental sampling efforts. Prior to joining Windward, Mr. Yarnes worked with the US Army Corps of Engineers to capture, scan, and orthorectify aerial photos and was involved in efforts to build wetland maps for the Bureau of Land Management. Earlier in his career, he was responsible for the acquisition and subsequent rectiﬁ cation of color infrared photography of Iowa quarter quadrangles across the entire state for the Iowa Geological Survey Bureau in Iowa City, Iowa. As part of this effort, Mr. Yarnes created, maintained, and interpreted spatial data within a network database, digitized archived drainage district maps, and catalogued Iowa River basins. Project Experience City of Seatt le Habitat Evaluation Procedures Mr. Yarnes was the GIS lead for this project. He worked directly with the Windward project team to formulate GIS habitat model guidelines, which were used to implement strategic GIS methods to evaluate habitat along the shoreline suitable for migrating ﬁ sh species in the greater Seatt le area. He used digitization, spatial analyses, and orthorectiﬁ cation to build inputs for the model, which was created to assist decision makers in determining where habitat could be improved as part of future projects. Mr. Yarnes had to meet a strict budget and overcome GIS data limitations throughout the life of the project. He also worked closely with City of Seatt le project staff to provide deliverables before and after the term of the project. Conceptual Site Model and Data Summary Report Mr. Yarnes is the lead GIS analyst for all tasks associated with a conceptual site model and marine data summary report for a conﬁ dential client in the Paciﬁ c Northwest. He has constructed both fundamental and dynamic map layouts for the site and worked closely with other consultants involved in the project to achieve an advanced level of data coordination and sharing. Mr. Yarnes has also worked one on one with various agencies to ensure that data coordination remains as ﬂ uid and transparent as possible, while respecting conﬁ dentiality. Areas of Specialization ▪Spatial analysis ▪Digitizing ▪Imagery orthorectiﬁ cation ▪Spatially weighted average concentrations ▪Data management ▪Field sampling Education ▪MS, Geographic Information Science, Saint Mary’s University, 2008 ▪BS, Geography, University of Iowa, 2003 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪Certiﬁ ed Erosion and Sediment Control Lead ▪Conﬁ ned space entry training ▪SIDA/AOA training Work History ▪GIS Analyst, Windward Environmental LLC, 2008-present ▪GIS Technician, GeoSpatial Services, 2006-2007 ▪GIS Technician, Institute for Natural Resource Analysis and Management, 2005 ▪GIS Technician, Iowa Geological Survey Bureau, 2001-2003 6.4.a Packet Pg. 258 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Michael T. Yarnes, MS (cont.) GIS Analyst Natural Resource Damage Support Mr. Yarnes has served as the lead GIS analyst on a project to provide natural resource damage (NRD) support to a conﬁ dential client. He has managed internal and external GIS data and created numerous conceptual and general site maps, including those displaying pre- and post-restoration conditions. In addition, he contributed to the Habitat Equivalency Analysis (HEA), using spatial analysis to help distinguish between baseline and restored conditions. City of Sammamish Neighborhood Drainage Plan Mr. Yarnes served as the lead GIS analyst on a neighborhood drainage plan for the City of Sammamish, Washington. As part of this effort, he managed internal and external GIS data and created numerous maps depicting the stormwater alternatives and basin delineations for multiple neighborhoods. Mr. Yarnes delineated existing stormwater infrastructure based on as-built drawings and worked with CAD layers within GIS to form useful infrastructure maps. He also analyzed parcels, zoning descriptions, and geology to determine areas of future development. USCG West Coast ID/IQ Environmental Engineering Services Contract Mr. Yarnes was the lead GIS analyst on all tasks for Windward’s indeﬁ nite delivery/indeﬁ nite quantity (ID/IQ) on-call services contract with the US Coast Guard (USCG) for the West Coast and Alaska. Working closely with Windward’s project manager, he constructed both fundamental and dynamic map layouts. Major areas of mapping focus included groundwater contamination levels, contamination plumes, well evolution, site maps, and chemistry maps. The maps involved numerous USCG sites and were used in a variety of documents. Mr. Yarnes also constructed site, vicinity, topographic, and various types of chemistry maps for remote areas of Alaska. When the need arose for computer-aided design (CAD) data to work interchangeably with GIS data, Mr. Yarnes was involved in developing CAD and GIS ﬁ le interoperability processes. USCG Base Kodiak, Site 2, Navy Landﬁ ll ERA Mr. Yarnes was the lead GIS analyst for an ecological risk assessment (ERA) at a USCG landﬁ ll at Base Kodiak in Alaska. The project involved the investigation and sampling of surface water, sediment, soil, and groundwater, as well as the installation of new monitoring wells. Mr. Yarnes worked to develop site location and proposed sampling location maps, digitize areas of importance, and orthorectify imagery to be used in the maps. Terminal 117 Engineering Evaluation/Cost Analysis Mr. Yarnes served as the lead GIS analyst for the Terminal 117 engineering evaluation/cost analysis (EE/CA) for the Port of Seatt le. His primary duty was to construct maps and maintain the GIS database. Mapping efforts included creating detailed maps of surface sediment sampling locations and concentrations and incorporating revisions to older maps. He also served as a liaison with the client’s GIS personnel in the exchange of data. Project Cost-recovery Support Mr. Yarnes served as the lead GIS analyst on a cost-recovery effort for a conﬁ dential client in Tacoma, Washington. He managed GIS data and developed surface and subsurface sediment concentration maps for two separate waterways within the study area. These maps showed natural neighbor interpolated surface concentrations in the area. The project had tight deadlines, and Mr. Yarnes was responsible for providing a quick turn-around in addressing client-requested map revisions. 6.4.a Packet Pg. 259 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Jenna Rheuben Environmental Scientist Summary of Expertise Ms. Rheuben is an environmental scientist with an educational background in environmental toxicology, chemistry, and wetland science and management. She has two years of professional experience as a consultant working on ecological risk assessments (ERAs), natural resource damage assessments (NRDAs), and bioaccumulation food web modeling. Ms. Rheuben is experienced in data analysis, as well as the presentation of data in graphical and writt en formats in both technical documents and platform presentations. Her experience in wetland science and management includes ﬁ eld wetland delineation methods; classiﬁ cation and rating of wetland sites per federal, state, and local regulations, and restoration principles applied to sites in Western Washington. Project Experience Karileen Restoration Project Ms. Rheuben has assisted in the preparation of annual monitoring reports for the Karileen restoration project in Federal Way, Washington, for the past several years. Her tasks have included data entry and analysis to identify changes from the previous year’s annual report. The year ﬁ ve report was submitt ed to the natural resource damage Trustees and US Army Corps of Engineers (USACE) for review in July 2015. The year seven monitoring report is currently being drafted. Natural Resource Damage Allocation Support for Conﬁ dential Client Ms. Rheuben assisted in the NRDAs conducted for a conﬁ dential client at two sites in Seatt le. These efforts included the assessment of current and former property uses and activities at the parcels that made up the client’s sites. This information was used to evaluate service losses associated with the client’s activities, and to compare those losses to losses associated with historical owners’ activities on the sites. This comparison was then used to allocate the appropriate discounted service acre years (dSAYs) for which the client was responsible. This information was conveyed to clients and Trustees for the purposes of NRD sett lement. Seatt le-Tacoma International Airport Stormwater Monitoring Ms. Rheuben serves as a ﬁ eld technician for the Seatt le-Tacoma International Airport construction stormwater monitoring project. She aids in the collection and processing of stormwater samples from locations near airport construction sites during signiﬁ cant precipitation events. Areas of Specialization ▪Environmental toxicology ▪Risk assessment ▪Food web modeling ▪Wetland science Education ▪Certiﬁ cate in Wetland Science and Management, University of Washington, 2017 ▪BS, Environmental Science, Western Washington University, 2014 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR Work History ▪Environmental Scientist, Windward Environmental LLC, 2015-present ▪Research Associate, Institute of Environmental Toxicology, Western Washington University, 2014 ▪Intern, Windward Environmental LLC, 2014 6.4.a Packet Pg. 260 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Jenna Rheuben (cont.) Environmental Scientist Lower Passaic River Superfund Remedial Investigation/Feasibility Study Ms. Rheuben provided support for revisions to the ﬁ nal draft of the baseline ERA (BERA) produced as part of the remedial investigation (RI) for the Lower Passaic River Study Area (LPRSA) in New Jersey. These revisions required the review of a large body of scientiﬁ c literature for a wide array of toxicants and receptors to develop scientiﬁ cally defensible toxicity reference values (TRVs) and evaluate ecological risk to receptors. Ms. Rheuben also developed several species sensitivity distributions (SSDs), from which TRVs were derived when possible, and incorporated US Environmental Protection Agency (EPA) and client comments into Windward’s risk assessment methods. In both the BERA and communications with EPA, Ms. Rheuben provided discussion on TRV applicability and uncertainty concerns for certain risk assessment applications requested by EPA. Ms. Rheuben has also provided technical support in developing the LPRSA bioaccumulation modeling of polychlorinated biphenyls (PCBs) and 2, 3, 7, 8-tetrachlorodibenzo-p-dioxin (TCDD) in select aquatic receptors. This work has included the quality control of model code, model calibration, and documentation of the Microsoft Excel-based version of the model. Ms. Rheuben currently provides background research that aids in model parameterization. The model will be used to bett er understand the relationship between fate and transport inputs and the process of PCB bioaccumulation within LPRSA biota, and to inform the effects of remediation alternatives of predicted biota concentrations. Edge Moor Plant and Hay Road Landﬁ ll: Natural Resource Damage Assessment Ms. Rheuben assisted in natural resource damage (NRD) screening and scaling assessments conducted for the Chemours Edge Moor Plant and Hay Road Landﬁ ll in Wilmington, Delaware. As part of this effort, she was responsible for research concerning site history and baseline condition, as well as a review of relevant toxicology literature. This information was drafted into several documents and presentations to clients and natural resource damage Trustees for the purposes of NRD sett lement. Lower Duwamish Waterway Administrative Order on Consent As part of the Third Amendment of the Lower Duwamish Waterway Superfund site administrative order on consent (AOC), Ms. Rheuben served as a ﬁ eld technician during the collection of ﬁ sh and benthic invertebrates. She has also been involved in the planning for an upcoming ﬁ eld sampling eff ort that will use passive samplers to measure surface water PCBs. Upper Columbia River Superfund Remedial Investigation/ Feasibility Study Ms. Rheuben provided support for the development of TRVs for the Upper Columbia River wildlife risk assessment conducted as part of the RI/feasibility study (FS). This task included compiling toxicity studies for birds and mammals, and reviewing and distilling these studies based on the acceptability of study design. The studies were then entered into a database capturing all elements of study design, including species, dosing information, and results. The compiled information was used to develop TRVs. SMWG Toxicity Compendia While an intern at Windward, Ms. Rheuben conducted literature searches of a primary literature database for recently published toxicological data on chemicals in tissue, diet, and sediment for an annual update of the Sediment Management Work Group (SMWG) toxicity compendia. Elk Valley Water Quality Plan Support Ms. Rheuben provided technical support for the compilation of a synthesis report for a Teck Mining Company project in Elk Valley, British Columbia. Her responsibilities included receiving raw environmental data and preparing it for presentation in the report. Tasks involved calculating reference percentiles, grouping data by sampling site, composing graphs for publication, and comparing site data with reference site data and established water quality standards. 6.4.a Packet Pg. 261 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Nina Maas Environmental Scientist Summary of Expertise Ms. Maas is an environmental scientist with experience in risk assessment and environmental monitoring, including water quality sampling and site assessment. Since joining Windward, Ms. Maas has participated in numerous projects involving ecological risk assessments (ERAs), ﬁ eld sampling, and the collection, management, synthesis, and summary of large amounts of data and other information. Ms. Maas has a diverse background that includes work in both the public and private sectors. Project Experience Willamett e Slough Risk Assessment Ms. Maas is currently working on the ERA of the Willamett e Slough in Salem, Oregon. Her contributions include a site assessment developed using a combination of Windward site visit observations and historical records. Ms. Maas will also be assisting in the completion of risk calculations and project compliance with the requirements of the Oregon State Department of Environmental Quality. Risk calculations will be performed using site-speciﬁ c ﬁ sh tissue and sediment data for a variety of receptors, including birds, piscivorous mammals, and ﬁ sh. Seatt le-Tacoma International Airport Stormwater Monitoring Ms. Maas serves as a ﬁ eld lead for the Seatt le-Tacoma International Airport on-call construction stormwater monitoring project. During precipitation-triggered monitoring events, Ms. Maas determines the quantity of construction site discharge and measures turbidity and pH at outfall, upstream, and downstream locations. As part of this eff ort, Ms. Maas also assists in updating stormwater permit-related documents, including stormwater pollution prevention plans (SWPPPs) and standard operating procedures. Lower Duwamish Waterway Administrative Order on Consent Ms. Maas is assisting in numerous eff orts associated with the third amendment of the Lower Duwamish Waterway (LDW) Superfund site administrative order on consent (AOC). She has completed permit determinations and applications for sampling eff orts along the LDW; her eff orts to coordinate with governing bodies have ensured correct permitt ing and application fees of the lowest possible cost. Ms. Maas has conducted clam sampling in the LDW, which involved accessing intertidal areas at low tide, identifying the locations of clams in situ, and manually digging clams from the substrate. She has also assisted compiling the data from all previous studies performed in the area—including storm drain solids, sediment, groundwater, tissue, and outfall data—to assist in determining the nature of available data and need for future sampling eff orts to evaluate the restoration process of the LDW. Areas of Specialization ▪Ecological risk calculation and assessment ▪Data analysis and management ▪Stormwater sample collection ▪Field sampling Education ▪BS, Environmental Science, Western Washington University, 2013 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR ▪Certiﬁ ed Erosion and Sediment Control Lead Work History ▪Environmental Scientist, Windward Environmental LLC, 2016-present ▪Intern, Windward Environmental LLC, 2016 ▪Environmental Monitor, City of Everett , 2015 6.4.a Packet Pg. 262 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) Resume Nina Maas (cont.) Environmental Scientist Teck Upper Columbia River RI/FS Ms. Maas was responsible for the review of relevant literature in regards to bird and mammal toxicity studies being performed as part of the Upper Columbia River remedial investigation/feasibility study. If a published study fulﬁ lled the requirements set by Windward (i.e., relevant endpoints, chemicals, receptors, etc.), the data were extracted and used in the development of toxicity reference values (TRV). After data compilation was complete, Ms. Maas ran the most relevant studies through the US Environmental Protection Agency’s (EPA’s) Toxicity Relationship Analysis Program, creating and compiling dose response curves for the selection of TRVs. Los Alamos National Laboratory Ms. Maas was responsible for a literature search and review pertaining to constituents of interest in stormwater, soil, and atmospheric deposition in urban environments. The literature search focused on quantifying the contaminants in diff erent media from general urban development without strong point source contamination. Following the literature search, Ms. Maas compiled all relevant data into a robust master database for the development of upper tolerance limits. She also assembled statistics that met project-speciﬁ c prerequisites, which the Los Alamos National Laboratory then used to help meet its release permit requirements. The literature review was summarized and processes were documented in an in depth memorandum to the client. City of Everett While working for the City of Everett as an environmental monitor, Ms. Maas was responsible for weekly water sampling of the drinking water reservoir and occasional stream sampling. Samples were analyzed for water quality parameters, including zooplankton and phytoplankton. Ms. Maas was then responsible for identifying and quantifying the zooplankton populations within the reservoir. The water quality data collected were used to determine the general health of the reservoir, and in an att empt to predict large zooplankton and phytoplankton blooms, which could clog ﬁ lters and cause the drinking water facility to run at sub-optimal volumes. 6.4.a Packet Pg. 263 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Marsh Study Professional Service Agreement) 200 West Mercer St.  Suite 401  Seattle, WA 98119 Phone: 206.378.1364  Fax: 206.973.3048  www.windwardenv.com MEMORANDUM - DRAFT To: Shane Hope, Director of Development Services From: Jenny Love Subject: Updates to the Scope of Work, Budget, and Schedule for the Site-specific, Planning-level Scientific Study of the Edmonds Marsh Date: January 3, 2018 The purpose of this memo is to provide updates to the scope of work outlined in our original proposal for the Site-specific, Planning-level Scientific Study of the Edmonds Marsh submitted to the City of Edmonds (City) on August 15, 2017. The budget (outlined in Section 5 of the proposal), and schedule (Section 7 of the proposal) for the project have also been updated since the original proposal was developed. These updates were made in response to feedback received from the City during meetings in September and December 2017. The following changes apply to the scope of work for Task 1 - the baseline monitoring study: • Shellabarger/Stella’s Marsh will be included in the baseline study. • Invertebrates will not be sent to a taxonomic lab but will instead be identified in the field to the lowest taxonomic level possible (e.g., Order). • Wildlife cameras will be used to assist with observations of animals using the marsh and its buffer areas. • Bird surveys will be included in the baseline study (e.g., point count surveys). These surveys will be conducted by Windward and by qualified volunteers/citizen scientists. Windward will oversee and coordinate the bird surveys. • The baseline study will not include formal fish surveys as it will be conducted prior to the Willow Creek Daylighting project. Any incidental observations of fish made while conducting field surveys for other parameters will be recorded. 6.4.b Packet Pg. 264 Attachment: Ex. 2: Memo_updated scope_budget_sched (Marsh Study Professional Service Agreement) Edmonds Marsh Study SOW, Budget and Schedule Updates - DRAFT January 3, 2018 Page 2 • The project manager and senior advisor will attend quarterly council meetings as well as two or three public meetings in order to provide project updates. The following changes apply to Task 4 – evaluating the impacts of the Willow Creek Daylighting project: • No additional field data will be collected as part of this task. • The technical memo developed for this task will include recommendations for post-daylighting monitoring data collection. The budget for the project has also been updated to reflect the changes in scope. Table 1 provides an overview of the budget for Tasks 1 through 4. A more detailed budget spreadsheet is also being provided as a separate attachment. The assumptions noted in the budget spreadsheets provide additional information about the scope of work anticipated for each task. The scope and budget for Task 5 (Vegetation Enhancement Project Impacts) and Task 6 (Preparation for a Long-term Watershed Management Study) will be refined in the future in coordination with the City, after Tasks 1-4 are underway. Table 1. Updated project budget for Tasks 1 through 4 Task Proposed Budget Task 1: Baseline Analysis $119,419 Task 2: Evaluation of Wetland Buffers $34,399 Task 3: 2019 SMP Update Information $8,180 Task 4: Analyze Impacts from Daylighting Willow Creek $44,900 Task 5: Vegetation Enhancement Project Impacts to be determined Task 6: Preparation for a Long-term Watershed Management Study to be determined Grand Total: $161,998 Note: the budget for Tasks 1 – 4 will be $146,683 if the City purchases the water quality/level loggers instead of Windward. The City has also expressed their desire for all tasks associated with this project to be completed by the end of May 2019. Subsequently, the project schedule has been updated as outlined in Table 2. Tasks 5 and 6 are still included in Table 2 in order to ensure that all project tasks are concluded by the end of May 2019. If you have any questions or would like to discuss any of these changes further please contact Jenny Love at (206) 812-5432 or jennyl@windwardenv.com. 6.4.b Packet Pg. 265 Attachment: Ex. 2: Memo_updated scope_budget_sched (Marsh Study Professional Service Agreement) 200 West Mercer St.  Suite 401  Seattle, WA 98119 Phone: 206.378.1364  Fax: 206.973.3048  www.windwardenv.com Table 2. Updated project schedule Project Task/Milestone Initiation Date Completion Date Kick-off Meeting with City December 27, 2018 December 27, 2018 Contract Approval by City January 16, 2018 January 16, 2018 Task 1: Baseline Analysis – develop monitoring study work plan Prepare draft work plan February 5, 2018 March 2, 2018 City review of work plan March 5, 2018 March 16, 2018 Revise work plan per City comments March 19, 2018 March 23, 2018 Task 1: Baseline Analysis - field effort one field event per quarter for a year April 2, 2018 March 29, 2019 Task 1: Baseline Analysis – data report Prepare draft data report April 1, 2019 April 30, 2019 City review of data report May 1, 2019 May 15, 2019 Revise data report per City comments May 16, 2019 May 31, 2019 Task 2: Evaluation of Wetland Buffers Prepare draft deliverables January 17, 2018 February 16, 2018 City review of deliverables February 19, 2018 March 2, 2018 Revise deliverables per City comments March 5, 2018 March 9, 2018 Task 3: 2019 SMP Update Information Meet with City and prepare draft deliverables (text and map) July 16, 2018 August 3, 2018 City review of draft deliverables August 6, 2018 August 17, 2018 Revise deliverables per City comments August 20, 2018 August 24, 2018 Task 4: Analyze Impacts from Daylighting Willow Creek using REA/HEA model Develop model and draft tech memo January 2, 2019 February 1, 2019 City review of draft tech memo February 4, 2019 February 15, 2019 Revise tech memo per City comments February 19, 2019 February 28, 2019 Task 5: Vegetation Enhancement Project Impacts Draft tech memo May 1, 2018 May 18, 2018 City review of draft tech memo May 21, 2018 June 1, 2018 Revise tech memo per City comments June 4, 2018 June 8, 2018 Task 6: Preparation for a Long-term Watershed Management Study Meet with City and draft tech memo March 4, 2019 March 29, 2019 City review of draft tech memo April 1, 2019 April 12, 2019 Revise tech memo per City comments April 15, 2019 April 30, 2019 Project completion May 31, 2019 6.4.b Packet Pg. 266 Attachment: Ex. 2: Memo_updated scope_budget_sched (Marsh Study Professional Service Agreement) Staff Role Rate Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Senior Advisor 195.00 16 3,120$ 16 3,120$ 16 3,120$ 14 2,730$ 62 12,090$ Project Manager 155.00 40 6,200$ 40 6,200$ 40 6,200$ 20 3,100$ 140 21,700$ Field Lead 110.00/140.00 40 5,600$ 120 13,200$ 24 3,360$ 184 22,160$ GIS Analyst 130.00 20 2,600$ 20 2,600$ 28 3,640$ 68 8,840$ Project Scientist 95.00/120.00 60 7,200$ 116 11,020$ 80 9,600$ 256 27,820$ Editorial Staff 125.00 20 2,500$ -$ 20 2,500$ 40 5,000$ Admininstrative Support 115.00 4 460$ 8 920$ 4 460$ 16 1,840$ Total Labor 200 27,680$ 320 37,060$ 212 28,880$ 34 5,830$ 766 99,450$ Other Direct Costs Field gear Water quality/level data loggers (7) $ 1,995 7 13,965$ 13,965$ Barometric pressure loggers (for WQ/water level data loggers) (3) $ 450 3 1,350$ 1,350$ YSI Professional Plus Multiparameter® water quality meter rental (unit/week) $ 330 4 1,320$ 1,320$ Sediment pH/ORP monitor (lump sum) $ 350 1 350$ 350$ Soil/sediment TOC and grain size analysis (per sample) $ 175 12 2,100$ 2,100$ High-precision GPS rental (unit/week) $ 300 1 300$ 300$ Staff gage materials (lump sum) $ 300 1 300$ 300$ Wildlife cameras (3) $ 75 3 225$ 225$ Travel Mileage $ 0.530 111.3 59$ 59$ Total ODCs 19,969$ 19,969$ Total Costs 27,680$ 57,029$ 28,880$ 119,419$ 93929 Notes and Assumptions: Project scientists will be charged at a rate of $95/hr for field work. The Field Lead will be charged at a rate of $110/hr for field work. Water level data loggers will be deployed continuously for the entire monitoring year. It will take 2 field staff 3 days (working 10 hour days) to collect monitoring data during the second (summer) event. It will take 2 field staff 2 days (working 10 hour days) to collect monitoring data during the third (fall) event. It will take 2 field staff 1 day (working an 8-hour day) to collect monitoring data during the fourth (winter) event. Each deliverable will undergo one round of client review and subsequent revisions. Citizen scientists (volunteers from the community) will help collect bird data (e.g., point count surveys), make additional wildlife observations, and possibly help with additional photos and measurements at the water level gage stations. Windward will help coordinate and oversee these efforts. Vegetation surveys will be conducted in spring and summer and will consist of 6 transects through the riparian/buffer zones up to the marsh edge, with 4 monitoring plots per transect. Vegetation within the marsh will be mapped using high-resolution aerial photos and ground truthing at strategic locations in the field. A high-precision GPS unit will be needed for one week at the beginning of the field effort to establish sampling locations to be visited throughout the monitoring year; the high-precision GPS will be able to produce sufficiently accurate locations coordinates and elevation information. A regular hand-held GPS unit will be sufficient for re-occupying sampling locations once they have been established. Seven water quality/level data loggers will be purchased to monitor water levels in the Marsh for extended periods of time throughout the monitoring year (it is likely that 5 will deployed and 2 will serve as spares). Three barometric pressure and temperature loggers, used to help establish the water quality loggers, will also be purchased. If the City of Edmonds purchases the loggers instead of Windward, these expenses will be subtracted from Windward's budget. The baseline monitoring work plan will be written so that it can also be used for future monitoring events. The study will include Edmonds Marsh and Shellabarger/Stella's Marsh. It will take 2 field staff 5 days (working 10 hour days) to establish baseline monitoring locations, deploy data loggers, and to collect monitoring data during the first (spring) event. Field work budget also includes one hour/month per water quality/level data logger for maintenance and calibration (for months when no other data collection is taking place). Windward will be responsible for collecting water level and water quality measurements, redox observations, and vegetation data. Windward will also note any incidental wildlife observations made while in the field, will deploy and maintain the wildlife cameras, and will take photos from the photo stations during each monitoring event. Task 1 : Baseline Environmental Study - Design and Implementation Subtask 1 Subtask 2 Subtask 3 Total Work Plan Development Field Work (4 events)Data Report Subtask 4 Attend City Council and Public Meetings 6.4.c Packet Pg. 267 Attachment: Ex. 3: Edmonds Marsh Updated Budget 1_3_18 (Marsh Study Professional Service Agreement) City Council Agenda Item Meeting Date: 01/16/2018 Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records Requests, and a Resolution adopting fees for Electronic Records Staff Lead: Scott Passey, City Clerk Department: City Clerk's Office Preparer: Scott Passey Background/History The Public Records Act (“Act”), codified at Ch. 42.56 RCW, requires that each local agency shall provide rules of procedure for the guidance of the public in making requests for inspection or copying of public records. The agency must appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements of the Act. The PRA was enacted in 1972 by initiative to provide the people with broad rights of access to public records in order to promote the public policy of open government and accountability to the public. The City of Edmonds places a high value on openness and accountability, and is fully committed to complying with the PRA. Staff Recommendation Staff recommends Council hold a public hearing to solicit the public’s feedback on the public records policy and fees for public records and then discuss the proposed fees. No formal action is required tonight. Narrative This agenda item involves two separate actions. The first is a proposed ordinance that amends ECC 1.20 related to the City’s public records request process. In reviewing existing code, it became apparent that the City’s rules of procedure required updating so as to provide the public with a clearer understanding of the records request process. The existing code includes very little detail about the City’s policies and procedures for responding to public records requests. For this reason, staff worked with the City Attorney’s office to elaborate on the City’s process, to include sections related to authority/purpose, process, and exemptions. With the exception of fees, the ordinance does not propose anything new or different from the City’s current practice. The main purpose of the proposed ordinance is to memorialize the City’s current practice in City code so the public knows what to expect when submitting a public records request. The second action relates primarily to fees for public records. In 2015, the Legislature directed the State Auditor’s Office to “develop a methodology and conduct a study to establish an accurate cost estimate for providing paper and electronic copies of records in response to requests under the Public Records 7.1 Packet Pg. 268 Act.” Based on the study and 12 months of stakeholder group work, which included stakeholders from the public, private, and media sectors, the Legislature passed Engrossed House Bill 1595 related to costs associated with responding to public records requests. This Bill authorizes agencies to charge a small fee for providing electronically produced copies of records, and authorizes a customized service charge for requests that require staff with information technology expertise to prepare data compilations or provide customized electronic assess. The effective date of EHB 1595 was July 23, 2017. The City’s fees for public records are contained in a fee schedule adopted by Resolution No. 1238. Currently the City charges $0.15 per page to copy paper up to 11 by 17 inches in size. Fees are waived if five or fewer pages (up to 11 by 17 inches) are requested. The City charges for the actual cost of a CD, DVD, or flash drive, but does not have a fee for scanning or producing electronic records. The City may charge these fees by either establishing the actual cost or through the default fee schedule provided in the statute. Currently, the City uses the default fee, established by the state, for paper copies, and these fees have been established in the City's fee schedule. In order for the City to charge customers the state's default fees for electronic records, the City must amend the fee schedule and adopt findings that it is unduly burdensome for the City to undertake its own study to determine the actual cost for making copies. Staff’s recommendation is to adopt the default fee schedule in lieu of calculating actual costs, which involves creating formulas with a loaded hourly rate for each person involved in processing a request, associated time to scan, and associated printing and scanning equipment costs. The proposed ordinance and resolution provides for these changes. Tonight, Council is scheduled to hold a public hearing to solicit the public’s feedback on the public records request process as well as fees for public records. EHB 1595 requires a public hearing for any jurisdiction considering the implementation of these fees. The State Default Fees are as follows: Cost Categories Fee Method Paper Copies $0.15 per page Scanned Copies $0.10 per page Records provided via email, cloud storage, and CD/DVD/Flash Drive $0.05 per 4 electronic files Quantity of data transmitted in electronic format $0.10 per GB of data Examples: Installment contains 327 scanned pages x $0.10 per page $32.70 79.84 MB $0.00 68 electronic files / 4 = 17 x $0.05 $0.85 CD $0.17 Envelope $0.07 Postage $1.12 TOTAL: $34.91 Installment contains 200 emails / 4 = 50 x $0.05 $2.50 116,329 KB $0.00 7.1 Packet Pg. 269 Flash drive $4.38 Envelope $0.07 Postage $0.70 TOTAL: $7.65 Installment contains 75 emails / 4 = 18.75 x $0.05 $0.94 250 MB $0.00 provided via cloud storage $0.00 Envelope $0.00 Postage $0.00 TOTAL: NO CHARGE (FEES WAIVED IF LESS THAN $1.00) Attachments: ECC 1.20 Copies, Certifications and Transcriptions of City Records Proposed Ordinance Amending ECC 1.20 Resolution 1238 Public Records Fee Schedule Proposed Resolution - Fee Schedule Update Proposed Resolution - Fee Schedule Exhibit A 7.1 Packet Pg. 270 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/1/3 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS Sections: 1.20.010 City clerk as public records officer – Form for request. 1.20.020 Response or denial of request. 1.20.030 Certain personnel and other records exempt. 1.20.040 Copying fees. 1.20.045 Index of public records – Findings and order. 1.20.050 Transcriptions. 1.20.060 Certification fees. 1.20.070 Modifications to fees and charges. 1.20.080 Public disclosure forms. 1.20.010 City clerk as public records officer – Form for request. A. The city clerk is hereby designated as the public records officer of the city. Contact information for the city clerk is to be made available to the public in a manner reasonably calculated to provide notice of whom to request public records from, such as posting such contact information at City Hall or on the city’s Internet website. B. All persons desiring to inspect or receive a copy of any public record of the city must make their request to the city clerk, or designee, on forms specified by the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.020 Response or denial of request. A. Responses to requests for public records shall be made promptly and pursuant to guidelines established in Chapter 42.56 RCW. Within five business days of receiving a written public record request, the city must respond by either: 1. Providing the record; or 2. Providing an Internet address and link on the city’s website to the specific records requested, except that if the requester notifies the city that he or she cannot access the records through the Internet, then the city will provide access to copies or allow the requester to view the records using a city computer; or 3. Acknowledging that the city has received the request and providing a reasonable estimate of the time the city will require to respond to the request; or 4. Denying the public record request. Denials must be accompanied by a written statement of specific reasons therefor. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. Additional time required to respond to a request may be based on the need to clarify the intent of the request, to locate and assemble the information request, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. The city may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the city need not respond to it. [Ord. 3812 § 1, 2010; Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.030 Certain personnel and other records exempt. The city adopts by reference the exemptions from public disclosure contained in Chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption provided by law, 7.1.a Packet Pg. 271 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Public Hearing on an Ordinance Amending ECC Chapter 1.20 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/2/3 including but not limited to those exemptions set forth in Exhibit C to “Public Records Act for Washington Cities and Counties,” Municipal Research and Services Center, Report No. 61, July 2006, a copy of which shall be maintained in the office of the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.040 Copying fees. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the city clerk shall pay to the city clerk or a designee of the city clerk a photocopying charge. The charges for copying shall be established by the city clerk and approved by resolution of the city council. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The city clerk may require a deposit in an amount not to exceed 10 percent of the estimated cost of providing copies for a request. If public records are made available on a partial or installment basis, the applicable fees shall be due and payable for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the city shall not be obligated to fulfill the balance of the request. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.045 Index of public records – Findings and order. A. Findings. 1. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. 2. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. 3. The city is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. 4. Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. B. Order. Based upon the findings set forth in subsection (A) of this section, and pursuant to RCW 42.56.070(4), the city council orders the following: 1. The city is not required to maintain an all-inclusive index of public records due to the undue burden and near-impossibility of maintaining such an index. 2. The city will make available for inspection and/or copying all public records, including any indexes that are maintained by the city, except to the extent that such records are exempt from public disclosure. [Ord. 3641 § 2, 2007]. 1.20.050 Transcriptions. The following procedures shall apply unless inconsistent with an order of the Snohomish County Superior Court: A. When the city is required to prepare a verbatim written transcript of any proceeding of the city in response to a writ of review or other action filed in the Superior Court or any other state or federal court, the cost of preparing the same shall be born by the party filing the action pursuant to rates and charges as proposed by the city clerk and approved by the city council. The party filing such action shall pay to the city clerk the estimated costs, as 7.1.a Packet Pg. 272 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Public Hearing on an Ordinance Amending ECC Chapter 1.20 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/3/3 determined by the city clerk, of the preparation of the transcript based on the aforementioned rates and charges, including copying costs and the city clerk shall thereafter have the transcript prepared. B. Should the actual cost incurred by the city in the preparation of the transcript exceed the amount deposited with the city clerk, the party making such deposit shall be required to reimburse the city for such additional amount within 10 days of notification that such amount is due or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the city be less than the estimated cost deposited, such credit due shall be reimbursed by the city to the party making the deposit. [Ord. 3011 § 1, 1995]. 1.20.060 Certification fees. The city clerk shall establish fees for the certification of public records and such fees shall be approved by resolution by the city council. The city clerk shall determine the manner in which, as consistent with applicable law, records and groups of records are to be certified. [Ord. 3011 § 1, 1995]. 1.20.070 Modifications to fees and charges. All fees and charges identified in this chapter may be modified by the city clerk as approved by resolution of the city council from time to time as deemed necessary by the city clerk to reflect increases in the costs of providing the services identified in this chapter. All fees and charges established pursuant to this chapter shall reflect the actual costs of the services provided. [Ord. 3011 § 1, 1995]. 1.20.080 Public disclosure forms. A. Public officials of the city of Edmonds shall file public disclosure forms in accordance with the Washington State Public Disclosure Commission requirements. B. Copies of the forms filed, maintained in the offices of the Washington State Public Disclosure Commission and available for inspection over the Internet, shall be available on-line at the public access computer in the City Hall customer service area without charge. C. One paper copy of each form shall be provided to any member of the public at no charge. Additional copies of any form requested by an individual shall be subject to the copying charges established by this chapter. D. While the Appearance of Fairness Doctrine, Chapter 42.36 RCW, does not require the disclosure of campaign contributions properly disclosed to the public disclosure commission, a councilmember should make a good faith effort to disclose in any quasi-judicial hearing before the council campaign contributions in excess of $250.00 received from a person or entity identified in the record as a party of record. [Ord. 3489 § 2, 2004]. The Edmonds City Code and Community Development Code are current through Ordinance 4081, passed August 15, 2017. Disclaimer: The City Clerk's Office has the official version of the Edmonds City Code and Community Development Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. 7.1.a Packet Pg. 273 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Public Hearing on an Ordinance Amending ECC Chapter 1.20 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 1.20 OF EDMONDS CITY CODE ENTITLED “COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS”; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, pursuant to the Public Records Act (“Act”), codified at Ch. 42.56 RCW, the Washington Legislature requires that each local agency shall provide rules of procedure for the guidance of the public in making requests for inspection or copying of public records; and WHEREAS, pursuant to the Act, a local agency shall appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements of the Act; and WHEREAS, the State Legislators made revisions to the Public Records Act and the City Council desires to adopt them and modify the City’s practices and policies to be consistent with State law; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 1.20 of Edmonds City Code entitled “Copies, Certification and Transcription of City Records” is hereby amended as follows (deleted text shown in strikethrough and new text shown in underline): Chapter 1.20 PUBLIC RECORDS REQUESTS COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS Sections: 1.20.005 Authority and Purpose 1.20.010 City clerk as public records officer – Form for request. 1.20.020 Response or denial of request.Processing public records requests. 1.20.025 Providing records to requestor 1.20.030 Certain personnel and other records eExemptions. 1.20.040 Reproduction fees. 1.20.045 Index of public records – Findings and order. 1.20.050 Transcriptions. 1.20.060 Certification fees. 1.20.070 Modifications to fees and charges. 7.1.b Packet Pg. 274 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records 1.20.080 Public disclosure forms. 1.20.005 Authority and Purpose A. RCW 42.56.070(1) requires each agency to make available for inspection and copying nonexempt “public records” in accordance with published rules. The Act, RCW 42.56 010(3), defines “public record” to include any “writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained” by the agency regardless of physical form or characteristics and specifically excludes records that are not otherwise required to be retained by the agency. RCW 42.56.070(2) requires each agency to set forth “for informational purposes” every law, in addition to the Public Records Act, that exempts or prohibits the disclosure of public records held by that agency. B. The purpose of this chapter is to establish the procedures the city of Edmonds will follow in order to provide full access to public records. These rules provide information to persons wishing to request access to public records of the city of Edmonds and establish processes for both requestors and city of Edmonds staff that are designed to best assist members of the public in obtaining such access. C. The purpose of the act is to provide the public full access to information concerning the conduct of government, mindful of individuals’ privacy rights and the desirability of the efficient administration of government. The act and these rules will be interpreted in favor of disclosure. In carrying out its responsibilities under the act, the city of Edmonds will be guided by the provisions of the act describing its purposes and interpretation. D. The provisions of this chapter shall not apply to court case records and administrative records maintained by the Edmonds municipal court in connection to judicial proceedings and records related to the management, supervision, or administration of the court. Access to these records is governed by Washington State Court Rules General Rule 31.1 and case law. E. The provisions of this chapter shall not be construed to create any additional legal obligations upon the city or an independent cause of action against the city. 1.20.010 City clerk as public records officer – Form for request. A. The city clerk is hereby designated as the public records officer of the city. Contact information for the city clerk is to be made available to the public in a manner reasonably calculated to provide notice of whom to request public records from, such as posting such contact information at City Hall or on the city’s Internet website. B. All persons desiring to inspect or receive a copy of any public record of the city must make their request to the city clerk, or designee, by submitting an online records request via the public records request web portal on the City of Edmonds website. on forms specified by the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. C. A requestor without access to the online portal, may submit a request to the city clerk via mail or in person on the forms specified by the city clerk at city hall. The city 7.1.b Packet Pg. 275 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records clerk will then enter the request in the City’s public records request portal for purposes of tracking, processing and providing responses to such records requests. 1.20.020 Response or den ial of request Processing of public records requests. A. Prompt Responses. Responses to requests for public records shall be made promptly and pursuant to guidelines established in Chapter 42.56 RCW. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. Additional time required to respond to a request may be based on the need to clarify the intent of the request, to locate and assemble the information request, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. The city may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the city need not respond to it. [Ord. 3812 § 1, 2010; Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. Acknowledging Receipt of Request. Within five business days of receiving a written public record request, not including the date in which the city clerk receives the request, the city must respond acknowledge the request in one of the ways provided in this subsection: by either: 1. Provideing the record; or 2. Provideing an Internet address or link on the city’s website to the specific records requested, except that if the requester notifies the city that he or she cannot access the records through the Internet, then the city will provide access to copies. If copies are requested, provide the copies to the requestor after payment for the copies has been made by the requestor, or, if copies are being released in installments, after payment of a deposit is made pursuant to ECC 1.20.040(A); or 3. Acknowledgeing that the city has received the request and provideing a reasonable estimate of the time the city will require to respond to the request. This estimate will take into consideration the large number or volume of records requested, the complexity of the request, the time it will take to coordinate departments to locate and assemble the requested records, third party notice, review of records for exemption and review of exemptions and records by legal staff; or 4. If the request is unclear or does not sufficiently identify the requested records, the City will request clarification from the requestor. Such clarification may be requested and provided by telephone. The city clerk or designee may revise the estimate of when records will be available based on the clarification from the requestor. If the requestor fails to respond to the request to clarify and the entire request is unclear, the City of Edmonds need not respond to the request. Otherwise the city will respond to the portions of the request that are clear; or 5. Denying the public record request. Denials must be accompanied by a written 7.1.b Packet Pg. 276 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records statement of specific reasons therefor. C. Identifiable Record. A public records request must be for identifiable records. A request for all, or substantially all, records prepared, owned, used or retained by the city is not a valid request for identifiable records, provided that a request for all records regarding a particular topic or containing a particular keyword or name shall not be considered a request for all of the city’s records. D. Automated Requests. The City may deny an automated or “bot” request that is one of multiple requests from the requestor within a twenty-four hour period. “Bot request” means a request for public record that the city reasonably believes was automatically generated by a computer program or script. E. Protecting Rights of Others. In the event that the requested records contain information that may affect the rights of others and may be exempt from disclosure, the city clerk may, prior to providing the records, give notice to such others whose rights may be affected by the disclosure pursuant to RCW 42.56.580. Such notice should be given so as to make it possible for those other persons to seek an order from a court to prevent or limit the disclosure. The notice to the affected persons will include a copy of the request and shall allow the affected person no more than 10 business days to prevent or limit the disclosure of the record. F. Records Exempt from Disclosure. Some records are exempt from disclosure, in whole or in part. If the city believes that a record is exempt from disclosure and should be withheld, the city clerk will state the specific exemption and provide a brief explanation of why the record or a portion of the record is being withheld. If only a portion of a record is exempt from disclosure, but the remainder is not exempt, the city clerk will redact the exempt portions, provide the nonexempt portions, and indicate to the requestor why portions of the record are being redacted. G. Privilege Log. If the city determines that a record is exempt and should be withheld, in whole or in part, the city will prepare and maintain a privilege log of those records. The privilege log will identify: the type of record withheld; the date of record; the number of pages withheld; the author and/or recipient; the exemption invoked; and a brief explanation of how the exemption applies to the withheld record. A copy of the privilege log will be provided to the records requestor. H. No Duty to Create Records. The City is not obligated to create a new record in order to satisfy a request for records. I. Request for Information. The City may deny a request for information as the request is not a request for a public “record” as required under RCW 42.56. 1.20.025 Providing Records to Requestor. A. Receiving Records. The requestor may indicate to the city clerk whether he or she wishes to inspect records, have the records copied, or have the records uploaded to the 7.1.b Packet Pg. 277 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records city’s online records request web portal. B. Inspection of Records. If a requestor seeks an opportunity to inspect public records, the city clerk shall make the records available for inspection at City Hall during regular business hours. The city clerk, or designee, shall be present or otherwise monitor when records are being inspected. The requestor shall indicate which documents he or she wishes the agency to copy and the city clerk will notify the requestor when the requested documents will be available to claim. C. Providing Records in Installments. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. D. Revised Estimate of Time. At any time while processing a request, the city clerk may provide the requestor with a revised reasonable estimate of time within which the City will respond to the request. A revised estimate of time will be based on the factors detailed in 1.20.020(B)(3). In addition, a revised estimate may be based upon any unexpected or unforeseen delays encountered during the request processing, additional requests submitted by the same requestor while the initial request is pending, and changed circumstances or other considerations ascertained during processing. E. Providing Electronic Records. When a requestor requests records in an electronic format, if technically feasible, the city clerk will provide the non-exempt records or portions of such records that are reasonably locatable in an electronic format that is used by the city of Edmonds and is generally commercially available; or will provide the records in a format that is reasonably translatable from the format in which the agency keeps the record. The requestor may also opt to have the records provided to them on digital storage media or device. F. Withdrawn or Abandoned Requests. The City may consider a request abandoned and close a request when the requestor either withdraws their request or fails to fulfill their obligations in the processing of the request. The City may consider a request abandoned in the following circumstances: 1. If an entire request is unclear, and the requestor fails to clarify the request within 30 days of the City’s request for clarification; 2. If the requestor fails to inspect records within 30 days of being notified that records are available for inspection; 3. If the requestor misses an appointment to inspect records and fails to contact the City within 30 days of the missed appointment; 4. If the requestor fails to view records within 30 days of being notified that records are available for electronic inspection; 7.1.b Packet Pg. 278 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records 5. If the requestor fails to pick up records at City Hall within 30 days of being notified that the records are available for in-person pick-up; or 6. If the requestor fails to pay a deposit or the final payment for the requested copies of records within 30 days of receiving an invoice from the City for payment thereof. G. Closing a Request. After the city clerk has completed a request for disclosure by providing the requestor with responsive documents and a redaction log, if applicable, the city clerk will close the request and inform the requestor of this status. The closure of a request shall signify that the request has been completed and is considered determinative. 1.20.030 Certain personnel and other records exempt. Exemptions. The city adopts by reference the exemptions from public disclosure contained in Chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption provided by law, including but not limited to those exemptions set forth in Exhibit C to “Public Records Act for Washington Cities and Counties,” Municipal Research and Services Center, Report No. 61, July 2006, a copy of which shall be maintained in the office of the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.040 Copying fees. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the city clerk shall pay to the city clerk or a designee of the city clerk a photocopying charge. The charges for copying shall be established by the city clerk and approved by resolution of the city council. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The city of Edmonds finds that calculating the actual cost to charge the requestor is unduly burdensome and would interfere with city of Edmonds operations. The City employs over 100 employees who earn different salaries and different rates of pay. City public records officer would be required to maintain a record of all employees who contributed to each part of a public record request and potentially charge different amounts for multiple scanned pages. The response time to a public records request may also be delayed in order to calculate scanning costs and create invoices with different rates of scanning charges. The amount of work involved in calculating the cost in providing copies for all separate requests would require a significant portion of one employee’s time. The performance of the city of Edmonds overall mission does not allow for the addition to, or the revision or reassignment of, duties for existing personnel so that these calculations can be done without hiring additional staff. Anticipated revenue, along with adopted priorities for expenditures, does not allow for the hiring of an additional employee for this purpose. Based on the findings above, the city will charge the requestor for photocopies or electronically produced copies of public records in accordance with the charges set forth in RCW 42.56.120(2). Pursuant to that statute, the city will provide, upon request, a 7.1.b Packet Pg. 279 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records summary of the applicable charges before any copies are made to allow the requestor to revise the request to reduce the number of copies to be made and reduce the applicable charges. If a request requires the use of a commercial copy service, including but not limited to large-copy projects, color copies, and over-sized copies, the costs for copies will be the actual cost of the copies charged by such outside vendor. The city clerk may require a deposit in an amount not to exceed 10 percent of the estimated cost of providing copies for a request, including customized service charges. If public records are made available on a partial or installment basis, the applicable fees shall be due and payable for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the city shall not be obligated to fulfill the balance of the request. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. B. Costs for Electronic Records. The cost of providing electronic copies of records on digital storage media or device will be the actual cost. If electronically produced copies are being provided by email or through the Public Records Portal, cost for the records will be in accordance with RCW 42.56.120. There will be no charge for transmitting electronic records to a requestor, unless another cost applies such as a scanning fee. C. Costs of Mailing. The city of Edmonds may also charge actual costs of mailing, including the cost of a shipping container; and the actual cost of long distance fax transmission. D. Payment. Payment for the costs of records may be made by cash, check, Mastercard, Visa, made payable to the city of Edmonds. E. Other statutes govern charges for particular kinds of records. As examples, RCW 46.52.085 (charges for traffic accident reports); RCW 10.97.100 (copies of criminal histories); RCW 3.62.060 and 3.62.065 (charges for certain records maintained by courts). F. The requestor may challenge the city’s fee estimate when the requestor believes the city has not made a “reasonable estimate of the charges to produce the copies of records” by seeking judicial review of the city’s action by filing a motion within Snohomish County Superior Court pursuant to the provisions of RCW 42.56.550. G. The city of Edmonds has the discretion to waive copying charges for photocopies or electronically produced copies of public records. The city may also enter into a contract, memorandum of understanding, or other agreements with a requestor that provides an alternative fee arrangement to the charges authorized in RCW 42.56.120, or in response to a voluminous or frequently occurring request. For administrative convenience, the city will waive copying charges for photocopies or electronically produced copies of public records, if the total charges are less than $1.00 per request. 1.20.045 Index of public records – Findings and order. A. Findings. 7.1.b Packet Pg. 280 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records 1. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. 2. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. 3. The city is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. 4. Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. B. Order. Based upon the findings set forth in subsection (A) of this section, and pursuant to RCW 42.56.070(4), the city council orders the following: 1. The city is not required to maintain an all-inclusive index of public records due to the undue burden and near-impossibility of maintaining such an index. 2. The city will make available for inspection and/or copying all public records, including any indexes that are maintained by the city, except to the extent that such records are exempt from public disclosure. [Ord. 3641 § 2, 2007]. 1.20.050 Transcriptions. The following procedures shall apply unless inconsistent with an order of the Snohomish County Superior Court: A. When the city is required to prepare a verbatim written transcript of any proceeding of the city in response to a writ of review or other action filed in the Superior Court or any other state or federal court, the cost of preparing the same shall be born by the party filing the action pursuant to rates and charges as proposed by the city clerk and approved by the city council. The party filing such action shall pay to the city clerk the estimated costs, as determined by the city clerk, of the preparation of the transcript based on the aforementioned rates and charges, including copying costs and the city clerk shall thereafter have the transcript prepared. B. Should the actual cost incurred by the city in the preparation of the transcript exceed the amount deposited with the city clerk, the party making such deposit shall be required to reimburse the city for such additional amount within 10 days of notification that such amount is due or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the city be less than the estimated cost deposited, such credit due shall be reimbursed by the city to the party making the deposit. [Ord. 3011 § 1, 1995]. 1.20.060 Certification fees. The city clerk shall establish fees for the certification of public records and such fees shall be approved by resolution by the city council. The city clerk shall determine the manner in which, as consistent with applicable law, records and groups of records are to 7.1.b Packet Pg. 281 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records be certified. [Ord. 3011 § 1, 1995]. 1.20.070 Modifications to fees and charges. All fees and charges identified in this chapter may be modified by the city clerk as approved by resolution of the city council from time to time as deemed necessary by the city clerk to reflect increases in the costs of providing the services identified in this chapter. All fees and charges established pursuant to this chapter shall reflect the actual costs of the services provided. [Ord. 3011 § 1, 1995]. 1.20.080 Public disclosure forms. A. Public officials of the city of Edmonds shall file public disclosure forms in accordance with the Washington State Public Disclosure Commission requirements. B. Copies of the forms filed, maintained in the offices of the Washington State Public Disclosure Commission and available for inspection over the Internet, shall be available on-line at the public access computer in the City Hall customer service area without charge. C. One paper copy of each form shall be provided to any member of the public at no charge. Additional copies of any form requested by an individual shall be subject to the copying charges established by this chapter. D. While the Appearance of Fairness Doctrine, Chapter 42.36 RCW, does not require the disclosure of campaign contributions properly disclosed to the public disclosure commission, a councilmember should make a good faith effort to disclose in any quasi- judicial hearing before the council campaign contributions in excess of $250.00 received from a person or entity identified in the record as a party of record. [Ord. 3489 § 2, 2004]. 7.1.b Packet Pg. 282 Attachment: Proposed Ordinance Amending ECC 1.20 (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public Records 7.1.c Packet Pg. 283 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 7.1.c Packet Pg. 284 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 7.1.c Packet Pg. 285 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 7.1.c Packet Pg. 286 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 7.1.c Packet Pg. 287 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 7.1.c Packet Pg. 288 Attachment: Resolution 1238 Public Records Fee Schedule (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 1 RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PUBLIC RECORDS FEE SCHEDULE AND ESTABLISHING NEW FEES FOR THE COPYING OF PUBLIC RECORDS CONSISTENT WITH APPLICABLE STATE LAWS WHEREAS, section 1.20.040 of the Edmonds City Code provides that fees for copying public records shall be established by the City Clerk and approved by resolution of the City Council; and WHEREAS, in 2017, the Washington State Legislature amended Chapter 42.56 RCW authorizing agencies to amend their fee schedules, after providing notice and a public hearing, to charge requestors those costs incurred for providing electronic copies of records, including costs related to production, file transfer, storage and transmission; and WHEREAS, prior to this legislation, cities were not able to recover costs associated with providing electronic records to requestors; and WHEREAS, recognizing that calculating actual costs for the provision of electronic copies could be unduly burdensome to some agencies, the legislation provided that if an agency policy established that calculating actual costs for such records would be unduly burdensome, then statutory default charges would apply; and WHEREAS, the City of Edmonds is comprised of eight City departments who use different computer systems, programs and information retaining systems for which copying, printing or scanning records is performed by a range of employees with a variety of different equipment, including maintenance and supplies, to perform such duties; and WHEREAS, incorporating the statutory default fees into the City’s fee schedule is warranted as calculating actual costs for providing such records would be extremely difficult and unduly burdensome; and, WHEREAS, the City of Edmonds published notice on December 31, 2017, and January 8, 2018, for a public hearing to be held on January 16, 2018; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Findings. The City Council finds as facts that calculating the actual cost of providing public records would be unduly burdensome because funds were not allocated for performing a study to determine actual copying costs; the City lacks the necessary funds and staff resources to conduct a comprehensive study to determine its actual copying costs; and to conduct such a study would interfere with the City's other essential agency functions. 7.1.d Packet Pg. 289 Attachment: Proposed Resolution - Fee Schedule Update (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public 2 Section 2. The public records fee schedule of the City of Edmonds is amended as provided in Exhibit "A", attached hereto, in accordance with the default fees in RCW 42.56.120(2)(b), (c) and (e), and the City shall charge fees for customized services pursuant to RCW 42.56.120(3). Section 3. The public records fee schedule is amended to comport with current practices concerning the copying and provision of oversized documents to requestors as provided in Note 2 of Exhibit “A”, attached hereto. Section 4. The fee schedule shall be posted on the City website and a copy shall be maintained in the Office of the City Clerk and be available for copying and inspection by the public. RESOLVED this ___ day of _____________, 2018. APPROVED: _______________________________________ DAVID O. EARLING, MAYOR ATTEST/AUTHENTICATED: _____________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: 2018 PASSED BY THE CITY COUNCIL: 2018 RESOLUTION NO.: 7.1.d Packet Pg. 290 Attachment: Proposed Resolution - Fee Schedule Update (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public -1- EXHIBIT “A” CITY OF EDMONDS PUBLIC RECORDS FEE SCHEDULE Updates to this fee schedule will be made as new documents become available. Any records not identified in this index will be charged on a cost basis. Document Description Department Fee Copies, standard or legal size All Departments 15¢ $0.15 per page (first 5 pages free, unless record exceeds five pages, then standard fees applies) Electronic copies (pdf) e-mailed All Departments No charge $0.10 per page Electronic copies (pdf) on CD/DVD/Flash Drive or provided vial email or cloud storage All Departments Cost of the CD (no charge for pdf document).$0.05 per 4 electronic files Quantity of data transmitted in electronic format All Departments $0.10 per GB of data Business license list City Clerk $5.00 per report Certification charge (blanket) City Clerk $5.00/blanket Certification charge City Clerk $5.00 per page Transcriptions City Clerk $25.00 minimum per hour labor Citizen/immigration letters Mayor No charge Cemetery Deeds Parks & Recreation 1 free copy Land Use Files Land use files relating to subdivisions, Conditional Use Permits, variances, oversized plans, etc. Planning Cost per copy (See Note 2) Code Books 7.1.e Packet Pg. 291 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public -2- Community Development Code Book Code Publishing Co. $75.00 plus tax City Code Book Code Publishing Co. $70.00 plus tax Comprehensive Plans City Comprehensive Plan Planning See Notes 1 and 2 Comprehensive Park, Recreation & Open Space Plan Parks & Recreation See Notes 1 and 2 Pine Ridge Park Master Plan Parks & Recreation See Notes 1 and 2 Bikeway/Walkway Plan Engineering See Notes 1 and 2 Water, Sewer, Stormwater or Transportation Comprehensive Plan Engineering See Notes 1 and 2 Stormwater basin studies Engineering See Notes 1 and 2 Maps Aerial Engineering See Notes 1 and 2 Aerial base map including overlays Engineering See Notes 1 and 2 Aerial, reproducible (Mylar) Engineering See Notes 1 and 2 Miscellaneous maps (includes plat maps, as-built prints and quarter section maps) Planning & Engineering See Notes 1 and 2 Customized electronic maps Planning See Note 3 Construction Plans Construction plans Building, Planning, Engineering $5.00 per sheet See Note 2 Electronic construction plans (pdf) sent via email (maximum of 3 plans sheets) Building, Planning, Engineering No charge $0.05 per 4 electronic files Electronic construction plans (pdf) on CD or flash drive Building, Planning, Engineering Cost of CD or flash drive (no charge for pdf documents) Reports, Misc. Traffic collision reports or Investigation reports Police $3.00 per report up to 10 pages. 15¢ for each 7.1.e Packet Pg. 292 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public -3- additional page. Incident Reports Fire 15¢ for each page Incident photographs and CDs Fire Reimburse actual cost Photographs (4” x 6” size) Police $1.00 per print Photographs (larger size) Police Reimburse actual cost Fingerprint cards Police $5.00 each 7.1.e Packet Pg. 293 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public -4- Budget & Financial Reports Annual Budget Book Finance $15.00 Comprehensive Annual Financial Report Finance $10.00 Audio/Video Recordings Public meeting audio recordings City Clerk $10.00 for audio duplication, per hour minimum of equipment use, plus materials Municipal Court proceedings audio recordings Municipal Court $10.00 for audio duplication, per hour minimum of equipment use, plus materials City Council Meetings video recordings Council Office $10.00 for video duplication per hour minimum of equipment use, plus materials NOTES: Note 1: Documents are available for review. Copies may be obtained at the per page/file cost. Note 2: If it is determined that staff salaries, benefits, or overhead charges would cause the per copy charge to be higher than 15¢ per page, a statement detailing the actual cost will be prepared. The statement will include the factors and manner used to determine the actual per page copying cost or other allowable costs (per RCW 42.56.120). The City does not maintain equipment to copy oversized plans and maps. Therefore, where land use plans, maps, and oversized copies are requested, the City will send the requested records to a third-party vendor, which will copy the records and bill the requestor directly. Note 3: The city may provide customized electronic maps in response to a request and charge a fee for the customization. 7.1.e Packet Pg. 294 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Public Hearing on an Ordinance Amending ECC Chapter 1.20 related to Public City Council Agenda Item Meeting Date: 01/16/2018 Woodway Police Services Contract Extension Staff Lead: Al Compaan Department: Police Services Preparer: Al Compaan Background/History Current three year interlocal agreement for police services between Edmonds and Woodway expired December 31, 2017. The parties are currently in negotiations on a new ILA. A one month extension of the current agreement with current terms through January 31, 2018, was approved by Edmonds and Woodway City Councils in December, 2017. Negotiations are on-going, and the parties feel an additional two month extension through March 31, 2018 is needed to complete work on a new agreement. Staff Recommendation Approve the additional two month extension to ILA and authorize Mayor Earling to sign. Narrative The City of Edmonds has been a party to an Interlocal Agreement with the Town of Woodway for many years for the purveying of police services to Woodway. The Interlocal Agreement was set to expire at the end of its three year term as of December 31, 2017. The parties agreed to a one month extension, through January 31, 2018, and remain in negotiations regarding terms for a new ILA. The parties are desirous of entering into an additional extension for two months through March 31, 2018, allowing time for completion of negotiations and approval of a new ILA. The monthly amount noted in the two month extension is based upon $50,000 annually. This is the same amount Woodway and the City of Mountlake Terrace had agreed upon during their negotiations on a one year ILA for MLT to provide police services to Woodway. Mayor Earling recommends that same amount be used for the two month extension under consideration with Edmonds. Attachments: Woodway Police Services Contract 2015-2017 Amendment No. 2 to Woodway Police Services ILA 1.10.2018 8.1 Packet Pg. 295 1 AGREEMENT FOR POLICE SERVICES PURSUANT TO THE INTERLOCAL COOPERATION ACT CHAPTER 39.34 RCW WHEREAS, the City of Edmonds, Washington is an optional code city constituted in accordance with the provisions of Title 35A of the Revised Code of Washington; and WHEREAS, the Town of Woodway is a Town organized pursuant to certain provisions of Title 35 of the Revised Code of Washington; and WHEREAS, Chapter 39.34 of the Interlocal Cooperation Act authorizes public agencies, including municipal corporations, to exercise their respective powers and any power capable of being exercised by either party pursuant to an interlocal agreement; and WHEREAS, the City Council of the City of Edmonds and the Town Council of the Town of Woodway deem it to be in the public interest to enter into an interlocal agreement for the provision of police services in accordance with the terms and conditions set forth therein; and NOW, THEREFORE, in consideration of the promises set forth in this interlocal agreement and the mutual benefits to be derived, the City of Edmonds, Washington, (hereinafter "Edmonds") and the Town of Woodway, (hereinafter "Woodway") have entered into this interlocal agreement in accordance with the provisions set forth below: I. TERM THIS AGREEMENT for Police Services (“Agreement”) shall have a three (3) year term commencing on January 1, 2015 and expiring on December 31, 2017. 1.1 This Agreement may be terminated by either party without cause by the provision of ninety (90) days written notice addressed to the respective City or Town Clerk, at his/her regular business address. 1.2 This Agreement may be terminated by either party for cause if, but only if: 1.2.1 Prior written notice of an alleged breach of the terms of the Agreement is provided to City or Town Clerk; and 1.2.2 The breach is not cured within 48 hours of the actual receipt of the written notification of breach. II. SERVICES TO BE PROVIDED THIS AGREEMENT does not create a separate entity for the provision of services. Rather it is the intent of the parties that Edmonds shall provide back-up police services as 8.1.a Packet Pg. 296 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) 2 described herein when a Woodway officer is not on duty or is otherwise unavailable to respond to the call. In such event, the Southwest Snohomish County Communications Agency (“SNOCOM”) shall dispatch an Edmonds officer in or on an appropriate vehicle and with appropriate back-up when needed for: 2.1 All priority one (1) in-progress calls, which currently include, but are not limited to, abduction, bank alarm, robbery hold-up alarm, assault, assault with weapon, burglary, fight with weapon, hostage situation, prowler, rape, robbery and strong-arm robbery; and/or 2.2 Priority two (2) in-progress calls, which currently include, but are not limited to, theft, threats to life or property, residential alarms, panic alarms, suspicious persons, suspicious circumstances, traffic accidents, and 911 hang-up calls. 2.3 Priority one and priority two calls shall be defined in accordance with the definition established for such calls by SNOCOM, such definitions to be incorporated by this reference as fully as if herein set forth. The determination of SNOCOM regarding the characterization of any call shall be final and determinative. 2.4 If a Woodway police officer is on regular scheduled duty and back-up is required, the Edmonds police department will continue to assist, if an officer is available, at no charge, in accordance with other existing mutual aid agreements. III. RESPONSIBILITIES OF THE PARTIES 3.1 The Edmonds Police Department shall: 3.1.1 Conduct an initial investigation of incidents; 3.1.2 Assist victims and witnesses at the crime scene; 3.1.3 Preserve crime scenes; 3.1.4 Take reports on minor incidents; 3.1.5 Provide a written report on every dispatched call; and 3.1.6 As required, attend and testify at any prosecution arising from the call. 3.2 The Woodway Police Department shall: 3.2.1 Provide any follow-up investigation, report or action required relative to an assault, burglary or crime with possible suspects by call-out of a Woodway police officer. 3.2.2 Provide any crime scene investigation regarding burglaries, multiple property crimes, serious accidents, or similar events of a serious or felonious nature. 8.1.a Packet Pg. 297 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) 3 3.2.3 Call out an officer to provide service in the event that arrest and booking of a suspect is required. Woodway police department citation forms shall be used and an "assist other agency" report and statement prepared. If no Woodway police department officer is reasonably available, an Edmonds citation form may be used. In such event, the Edmonds police department policy regarding issuance of citations on state charges shall be followed. 3.2.4 Retain evidence at the Woodway police department. 3.2.5 Refer juveniles to the Woodway police department for processing, including appropriate report and referral. IV. OVERSIGHT AND REPORTING 4.1 The Edmonds and Woodway Police Departments’ Chiefs of Police, or their designees, shall act as administrators of this Agreement for purposes of RCW 39.34.030. 4.2 A written report shall be provided by Edmonds regarding all calls to which an Edmonds officer is dispatched. 4.3 The original shall remain with the Edmonds police department. 4.4 Copies shall be sent immediately to the Woodway police department. V. EMERGENCY SITUATIONS No Special Duty or Third Party Right Created. The parties understand and agree that in the event of an emergent situation in Edmonds, services under this Agreement may be delayed or suspended. Nothing herein shall be interpreted to create any third party right, nor is any special duty to any third party, private party, person or entity created as a result of this Agreement. VI. BILLING PROCESS 6.1 Woodway shall pay to Edmonds the sum of $3,060.00 per month for the services provided by Edmonds under the terms of this Agreement, which sum shall include a maximum of ten (10) calls, for the first year of this Agreement. For the second and third years, this monthly amount will be adjusted yearly by 100% of the CPI-U June to June Index for Seattle- Tacoma-Bremerton. Services for additional calls beyond the first ten shall be assessed at a flat rate of $100.00 per fifteen (15) minute increment for the Edmonds officer’s time based on the nearest 15 minute increment of time spent on the call. This flat rate shall be in effect for the entire term of the Agreement. 6.2 If a call requires more than one Edmonds officer to respond, and that additional officer(s) is on the Woodway call in excess of 15 minutes from time of arrival, an additional cost will be assessed for police services at the flat rate of $100.00 per fifteen (15) minute increment for each additional officer(s) time based on the nearest 15 minute increment. The individual officer’s unit history will be used for the record for time spent in Woodway. 8.1.a Packet Pg. 298 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) 4 6.3 Edmonds shall provide a detailed quarterly billing which shall include at a minimum the Edmonds police department case number and the date of the incident. Payment shall be remitted within 30 days of billing. In the event of a dispute regarding billing, the parties agree to submit the dispute to binding arbitration or such other form of alternative dispute resolution (mediation) as the parties shall approve. VII. SUPPLIES AND EQUIPMENT Edmonds shall provide services through use of its own vehicles and equipment and be responsible for all costs associated therewith, including but not limited to damage from any kind or nature and normal wear and tear. Edmonds shall also utilize its own reports and forms with the exception of citations as herein provided. Edmonds citations shall only be used when no Woodway citations are reasonably available. VIII. LIABILITY AND INDEMNITY 8.1 Edmonds shall indemnify and hold harmless Woodway, its officers, agents and employees from any claim, cause or liability of any kind or nature whatsoever arising from or out of the negligence or wrongful tortious act of an Edmonds officer or employee in the provision of services under this Agreement by Edmonds officers. This promise to indemnify and hold harmless shall include a waiver of the immunity provided by Title 51 RCW, to, but only to the extent necessary to fully effectuate its promise. 8.2 Woodway shall indemnify and hold harmless Edmonds, its officers, agents and employees from any claim, cause or liability of any kind or nature whatsoever arising from or out of the negligence or wrongful tortious act of a Woodway officer or employee in the provision of services under this Agreement by Woodway officers. This promise to indemnify and hold harmless shall include a waiver of the immunity provided by Title 51 RCW, to, but only to the extent necessary to fully effectuate its promise. 8.3 In the event of a claim, loss or liability based upon the alleged concurrent or joint negligence or tortious act of the parties, the parties shall bear their respective liability, including costs, in accordance with an assignment of their respective liability established in accordance with the laws of the State of Washington. IX. INDEPENDENT GOVERNMENTS Edmonds and Woodway recognize and agree that each is an independent governmental entity. Except for the specific terms herein, nothing herein shall be construed to limit the discretion of the governing bodies of each party. Specifically and without limiting the foregoing, Edmonds shall have the sole discretion and the obligation to determine the exact method by which the services are to be provided unless otherwise stipulated within this Agreement. Neither Edmonds nor Woodway, except as expressly set forth herein or as required by law, shall be liable for any debts or obligations of the other party. 8.1.a Packet Pg. 299 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) 5 X. MISCELLANEOUS PROVISIONS 10.1 Noticing Procedures. All notices, demands, requests, consents and approvals which may, or are required to be given by any party to any other party hereunder, shall be in writing and shall be deemed to have been duly given if delivered personally, sent by facsimile, sent by nationally recognized overnight delivery service, or if mailed or deposited in the United States mail, sent by registered or certified mail, return receipt requested and postage prepaid to: For the City of Edmonds: City Clerk AND Chief of Police City of Edmonds City of Edmonds Police Department 121 5th Avenue North 250 5th Avenue N Edmonds, WA 98020 Edmonds, WA 98020 For the Town of Woodway: Clerk Treasurer AND Chief of Police Town of Woodway Town of Woodway Police Department 23920 113 Pl. W 23920 113 Pl. W. Woodway, WA 98020 Woodway, WA 98020 Or, to such other address as the parties may from time to time designate in writing and deliver in a like manner. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile or electronic mail transmission of any signed original document and retransmission of any signed facsimile or electronic mail transmission shall be the same as delivery of an original document. 10.2 Other Cooperative Agreements. Nothing in this Agreement shall preclude the parties from entering into contracts for services in support of this Agreement. 10.3 Public Duty Doctrine. This Agreement shall not be construed to provide any benefits to any third parties. Specifically, and without limiting the foregoing, this Agreement shall not create or be construed as creating an exception to the Public Duty Doctrine. The parties shall cooperate in good faith and execute such documents as necessary to effectuate the purposes and intent of this Agreement. 10.4 Entire Agreement. This is the entire agreement between the parties. Any prior understanding, written or oral, shall be deemed merged with its provisions. This Agreement shall not be amended except in writing with the express written consent of the City Council and Town Council of the respective parties. 8.1.a Packet Pg. 300 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) 6 10.5 Jurisdiction and Venue. Jurisdiction and venue for this Agreement lies exclusively in Snohomish County, Washington. EXECUTED this ______ day of _____________________, 2014. CITY OF EDMONDS TOWN OF WOODWAY By: By: Mayor David O. Earling Mayor Carla A. Nichols ATTEST/AUTHENTICATED ATTEST/AUTHENTICATED By: By: Scott Passey, City Clerk Joyce Bielefeld, Clerk Treasurer APPROVED AS TO FORM: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: OFFICE OF THE TOWN ATTORNEY: By: By: 8.1.a Packet Pg. 301 Attachment: Woodway Police Services Contract 2015-2017 (Woodway Police Services Contract Extension) Amendment No. 2 to Woodway Police Services Interlocal Agreement Page 1 of 2 AMENDMENT NO. 2 TO THE INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS, WASHINGTON AND TOWN OF WOODWAY, WASHINGTON FOR POLICE SERVICES THIS AMENDMENT No. 2 (“Amendment”) is made and entered into as of the date set forth below between the City of Edmonds, a Washington municipal corporation (“Edmonds”), and the Town of Woodway, a Washington municipal corporation (“Woodway”) (collectively “the Parties”). RECITALS A. The Parties entered into an interlocal agreement dated December 19, 2014 (“the Agreement”), under which the City of Edmonds agreed to provide certain police services to the Town of Woodway in exchange for payment of a specified monthly sum. B. Section I of the Agreement provided that the term of the Agreement would be from January 1, 2015 through December 31, 2017. C. Section I was amended in December 2017 to extend the expiration date of the Agreement to January 31, 2018, giving the parties additional time to negotiate the next agreement. D. While the Parties have been in negotiations for a successor interlocal agreement to the Agreement, it has become clear that a successor agreement cannot be reached by January 31, 2018, the end of the Agreement term. E. The Parties would like to allow an additional extension of the Agreement through March 2018, to allow time for the Parties to continue negotiating an agreement on a new interlocal agreement. F. The Parties therefore desire to amend the Agreement to clarify this change to its terms. NOW, THEREFORE, in consideration of the mutual benefits herein contained, the Parties hereby agree as follows: 1. The first sentence of Section I of the Agreement is hereby amended to read as follows: THIS AGREEMENT for Police Services ("Agreement") shall have a three (3) year term commencing on January 1, 2015 and expiring on March 31, 2018. 2. Section 6.1 of the Agreement is hereby amended to read as follows: 8.1.b Packet Pg. 302 Attachment: Amendment No. 2 to Woodway Police Services ILA 1.10.2018 (Woodway Police Services Contract Extension) Amendment No. 2 to Woodway Police Services Interlocal Agreement Page 2 of 2 6.1 Beginning February 1, 2018, Woodway shall pay to Edmonds the sum of $4,166.66 per month for the services provided by Edmonds under the terms of this Agreement, which sum shall include a maximum of ten (10) calls per month. Services for additional calls beyond the first ten shall be assessed at a flat rate of $100.00 per fifteen (15) minute increment for the Edmonds officer's time based on the nearest 15 minute increment of time spent on the call. This flat rate shall be in effect for the entire term of the Agreement. 3. All other terms of the Agreement shall remain in full force and effect except as amended by this Amendment. If a conflict arises between the terms of this Amendment and the Agreement, the terms of this Amendment shall control. IN WITNESS WHEREOF, the Parties have executed this Amendment as of the day and year written below. EXECUTED this _____ day of January, 2018. CITY OF EDMONDS TOWN OF WOODWAY By:_____________________________ By:____________________________ Mayor David O. Earling ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: By:_____________________________ By:____________________________ Scott Passey, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: By:____________________________ By:_____________________________ Office of the City Attorney 8.1.b Packet Pg. 303 Attachment: Amendment No. 2 to Woodway Police Services ILA 1.10.2018 (Woodway Police Services Contract Extension) City Council Agenda Item Meeting Date: 01/16/2018 Authorization for Mayor to sign the Snohomish County Public Works Assistance Fund Loan Agreement for Dayton Street Pump Station Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 9, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to full Council for review and approval. Staff Recommendation Authorize Mayor to sign the loan agreement. Narrative Flooding occurs at West Dayton Street, near the intersection with SR-104, when the City receives large rainfall events during hide-tide conditions. Flooding can be as deep as 2’ and can impact ferry operations and access to waterfront properties, both residential and commercial. In August 2013, the Dayton Street and SR104 Drainage Alternatives Study was completed to develop options for reducing flooding at the intersection. One of the recommendations from the study was to improve conveyance of stormwater to Puget Sound by installing a pump station in City/Port owned Beach Place parking lot. The project would reduce flooding by pumping peak storm water flows out of the Dayton St. stormwater pipeline and into Puget Sound. In 2016, the City began the final design and development of the contract documents for the pump station project. The project is now 90% designed and could be built this year, if the City is successful in securing a $500,000 FEMA Hazard Mitigation Grant. The announcement of grant awards for this program has been delayed by FEMA for over six months. FEMA previously said the delay was due to the hurricane response effort this past fall. It now appears that the grant program may be delayed again, due to their response to wild fires in California. The preliminary cost to construct the new pump station is $1.45M. The current funding to build the project includes the $500,000 FEMA Hazard Mitigation Grant with the remaining balance paid by the City’s stormwater utility fund. To reduce the financial impact on the City’s stormwater utility fund, staff applied for a low interest loan through the public works loan program offered by Snohomish County. The $545,000 loan has a 20-year term and an interest rate of only 1.5% per annum. The loan affords the City the ability to keep overall project costs to a minimum without putting additional strain on the existing cash flow or other programmed projects in the stormwater utility fund. 8.2 Packet Pg. 304 Staff recommends the loan agreement be approved and authorization for the Mayor to sign the agreement. The loan agreement has already been reviewed by the City Attorney and approved as to form. Attachments: Loan Agreement 8.2 Packet Pg. 305 SNOHOMISH COUNTY PUBLIC WORKS ASSISTANCE FUND LOAN AGREEMENT LOAN NUMBER 03- 2016 This loan agreement (“AGREEMENT”) is made and entered into by and between Snohomish County, a political subdivision of the State of Washington, (“COUNTY”) and, the City of Edmonds, a Washington municipal corporation (“BORROWER”). I. PURPOSE Pursuant to chapter 36.135 RCW, and chapter 4.117 SCC, the COUNTY has awarded the BORROWER a Public Works Assistance Fund loan. The COUNTY and the BORROWER enter into this AGREEMENT to memorialize the terms by which the COUNTY will make the loan to the BORROWER for the purpose of undertaking a public works project that furthers the goals and objectives of the Snohomish County Public Works Assistance Fund Program. II. LOAN 2.1 Amount, Interest Rate, and Term of Loan. 2.1.1 The COUNTY promises to loan the BORROWER five hundred, forty-five thousand dollars and no cents ($545,000) and the BORROWER promises to repay this principal amount to the COUNTY, with interest payable on the unpaid principal at the rate of 1.5% per annum. 2.1.2 The BORROWER will repay the loaned amount over twenty years in annual installments as required by Section 2.3. 2.2 Disbursement of Loan Proceeds. Funds will be disbursed to BORROWER as follows: a. Twenty-five Percent (25%) upon formal execution of this AGREEMENT. b. Fifty Percent (50%) after the BORROWER has awarded the construction contract and provided its contractor with a Notice to Proceed. c. The final Public Works Assistance Fund loan disbursement shall be the lesser of the balance of the loan proceeds or an amount as determined after the BORROWER submits to the COUNTY a certification certifying the total actual costs to complete the Scope of Work. In the event the certification of total actual costs is less than the total amount of the loan stated above, the parties will amend the AGREEMENT to reflect the actual total costs, which will not exceed the amount listed above. 2.3 Repayment of Loan. 8.2.a Packet Pg. 306 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 2 of 7 Loan Agreement No.03– 2016 Loan repayment installments are due on or before July 1st of each year during the term of the loan. The first loan repayment is due on or before July 1, 2018. Interest only will be charged for this payment if a draw is made prior to this date. All subsequent payments shall consist of principal and accrued interest due on or before July 1st of each year during the remaining term of the loan. Repayment of the loan under this AGREEMENT shall include an interest rate of 1.5% per annum based on a 360 day year of twelve 30 day months. Interest will begin to accrue from the date each warrant is issued to the BORROWER. The final payment shall be due on or before July 1, 2037, in an amount sufficient to bring the loan balance to zero. The BORROWER has the right to repay the unpaid balance of the loan in full at any time or make accelerated payments without penalty. The BORROWER will repay the loan in accordance with the preceding conditions through the use of a check, money order, or equivalent means made payable to Snohomish County, or its successor. 2.4 Loan Interest Earned. All interest earned on Public Works Assistance Fund Monies held by the BORROWER shall accrue to the benefit of the BORROWER and be applied to the eligible costs of the approved project. Benefits shall accrue in one of two ways: a. Reduce the amount of the Public Works Assistance Fund loan, or b. Pay any part of eligible project costs in excess of ATTACHMENT I: SCOPE OF WORK estimates, if there is an overrun of project costs. The BORROWER shall establish procedures to ensure that all monies received from the Public Works Assistance Fund loan can be readily identified and accounted for at any time during the life of this AGREEMENT. Such procedures shall consist of the establishment of a separate fund, account, sub-account or any other method meeting generally accepted accounting principles. In event of termination, all principal, interest earned on invested loan principal, and accrued interest payable shall be repaid in full within 30 days by the BORROWER. 2.5 Delinquent Payment A payment not received within thirty (30) days of the due date shall be declared delinquent. Delinquent payments shall be assessed a monthly penalty beginning on the first (1st) day past the due date. The penalty will be assessed on the entire payment amount. The penalty will be one percent (1%) per month or twelve percent (12%) per annum. 2.6 Default If the BORROWER defaults in the performance of any obligation under this Agreement, the COUNTY may declare the principal amount owing and interest due under this Agreement at that time to be immediately due and payable. 8.2.a Packet Pg. 307 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 3 of 7 Loan Agreement No.03– 2016 III. SCOPE OF WORK, TIME OF PERFORMANCE, and COMPLETION 3.1 Scope of Work and Time of Performance In consideration of the loan, the BORROWER promises to use the borrowed funds solely for costs related to those activities identified in Attachment I, Scope of Work. The BORROWER must award a construction contract and issue a Notice to Proceed to the contractor performing the Scope of Work no later than twenty-four (24) months after mutual execution of this Agreement. The Borrower must complete the Scope of Work no later than forty-eight (48) months after mutual execution of this Agreement. 3.2 Completion and Certification of Total Actual Costs The BORROWER shall submit a certification of the total actual costs when the Scope of Work is complete. At completion of the Scope of Work, BORROWER shall provide the following information to the COUNTY in the certification of total actual costs: a. A certified statement of the actual dollar amounts spent, from all fund sources, in completing the Scope of Work as described. b. A certified statement that the Scope of Work is complete and has been designed/constructed to required standards. c. Certification that all costs associated with the Scope of Work have been incurred; Costs are incurred when goods and services are received and/or contract work is performed. d. Provide status of performance measures identified in the Scope of Work as applicable. e. In accordance with Section 2.2 of this AGREEMENT, the BORROWER will submit, together with the certification of total actual costs, either (a) a request for a sum not to exceed the loan amount, or (b) a refund of any excess loan funds. Any final disbursement shall not occur prior to the completion of the Scope of Work. f. Repayment of excess loan funds disbursed to the BORROWER must be made within (30) days of completion of the Certified Closeout Amendment. 3.3 Contractor Compliance with Laws BORROWER shall be responsible to ensure that all work its contractor(s) perform under this Agreement is performed in compliance with all applicable federal, state, and local laws. 3.4 Project Signs If the BORROWER displays, during the period covered by this Agreement, signs or markers identifying those agencies participating financially in the approved project, the sign or marker must identify the Snohomish County Public Works Assistance Fund as a participant in the project. 8.2.a Packet Pg. 308 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 4 of 7 Loan Agreement No.03– 2016 IV. INDEMNIFICATION & INSURANCE BORROWER will defend, protect, indemnify, save, and hold harmless the COUNTY, and the state of Washington from and against any and all claims, costs, damages, expenses, or liability for any or all injuries to persons or property damage, arising from the acts or omissions of the BORROWER or any of its contractors or subcontractors, or any employees or agents in the performance of this AGREEMENT, however caused. In the case of concurrent negligence of both the COUNTY and the BORROWER, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each party. BORROWER will maintain its own insurance and/or self-insurance for its liabilities from damage to property and/or injuries to persons arising out of its activities associated with this AGREEMENT as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying party to the indemnified party(s). The BORROWER shall provide the COUNTY with a certificate of insurance or letter of self-insurance annually as the case may be. Further, the BORROWER shall assure that the contractor(s) associated with this AGREEMENT maintain its own insurance for its liabilities from damage to property and/or injuries to persons arising out of its activities and adds the BORROWER as an additional insured on said insurance. V. SPECIAL CONDITIONS There are no special conditions attached to this loan VI. SPECIAL ASSURANCES BORROWER shall comply with all applicable federal, state and local laws, requirements, and ordinances as they pertain to public works projects. VII. TERMIINATION 7.1 Termination for Cause If the BORROWER fails to comply with the terms of this A greement, the COUNTY may declare the BORROWER in default and terminate the Agreement in whole or in part. The COUNTY shall notify the BORROWER in writing of any default. The BORROWER shall have five (5) days to remedy said default. In the event the BORROWER fails to remedy the default within five (5) days of written notice, the COUNTY shall issue the BORROWER written notice of termination of this Agreement and declare the principal amount owing and interest due under this Agreement at that time to be immediately due and payable. Nothing in this section shall affect the BORROWER's obligation to repay the unpaid balance of the loan. The BORROWER’s obligations to repay the unpaid balance of the loan including any accrued interest shall survive early termination of this Agreement. 7.2 Termination for Convenience The COUNTY may terminate this AGREEMENT in the event that COUNTY 8.2.a Packet Pg. 309 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 5 of 7 Loan Agreement No.03– 2016 funds are no longer available to the COUNTY or are not appropriated for the purpose of meeting the COUNTY'S obligations under this A greement. Termination will be effective when the COUNTY sends written notice of termination to the BORROWER. Nothing in this section shall affect BORROWER’s obligations to repay the unpaid balance of the loan. The BORROWER’s obligations to repay the unpaid balance of the loan including any accrued interest shall survive early termination of this Agreement. VIII. OTHER TERMS AND CONDITIONS 8.1 Recordkeeping and Access to Records The COUNTY shall have full access and the right to examine, copy, excerpt, or transcribe any pertinent documents, papers, records, and books of the BORROWER and of persons, firms, or organizations with which the BORROWER may contract, involving transactions related to this Agreement. The BORROWER agrees to retain all records pertaining to this project and this AGREEMENT for a period of six years from the date of project closeout or early termination of this Agreement. If any litigation, claim or audit is started before the expiration of the six-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 8.2 Reports The BORROWER shall furnish the COUNTY with quarterly progress reports, a Certified Closeout Amendment and other periodic reports at such times and on such forms as the COUNTY may require, pertaining to the activities undertaken pursuant to this Agreement. 8.3 Amendments, Modifications, Assignments, and Waivers BORROWER may request an amendment to this AGREEMENT, which does not increase the amount of the loan, for the purpose of modifying the Scope of Work or for extending the time of performance as provided for in Section III. Neither this AGREEMENT nor any claims arising under this AGREEMENT may be transferred or assigned by the BORROWER without prior written consent of the COUNTY. No conditions or provisions of this AGREEMENT may be waived unless approved by the COUNTY in writing. No amendment or modification shall take effect until approved in writing by both the COUNTY and the BORROWER and attached hereto. 8.4 Governing Law and Venue This AGREEMENT shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this AGREEMENT shall be the Superior Court of Snohomish County, Washington. 8.5 Severability If any provision under this AGREEMENT or its application to any person or 8.2.a Packet Pg. 310 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 6 of 7 Loan Agreement No.03– 2016 circumstances is held invalid by any court of rightful jurisdiction, this invalidity does not affect other provisions of the AGREEMENT which can be given effect without the invalid provision. “COUNTY” “BORROWER” SNOHOMISH COUNTY CITY OF EDMONDS Signature Signature Print Name Print Name Title Title Date Date Federal Taxpayer Identification Number Approved as to Form: Approved as to Form: Deputy Prosecuting Attorney BORROWER Attorney 8.2.a Packet Pg. 311 Attachment: Loan Agreement (Sno Co PW Loan Agreement) Snohomish County Public Works Assistance Fund Page 7 of 7 Loan Agreement No.03– 2016 ATTACHMENT I SNOHOMISH COUNTY PUBLIC WORKS ASSISTANCE FUND LOAN AGREEMENT LOAN NUMBER 03- 2016 SCOPE OF WORK Project Name: DAYTON STREET PUMP STATION Scope of Work: Solicit bids and hire contractor to construct Dayton Ave. Stormwater Pump Station Project. Project includes:  Procure 9 cfs duplex submersible pump and associated infrastructure  Install 9 cfs duplex submersible pump and associated infrastructure underground  Procure and install electrical, instrumentation, and controls including equipment housed in a NEMA rated weatherproof enclosure  Procure and install permanent standby emergency generator with weather/acoustic enclosure  Installation of a 24-inch “in-line” check valve in the existing system to prevent flows backing up into the existing system when the pumps are operating.  Procure and install roughly 205 feet of 18-inch force main  Procure and install roughly 48 feet of 24-inch gravity storm drain  Reconfigured miscellaneous small diameter storm piping near an existing water quality treatment swirl concentrator  Perform site/project restoration (paving, sidewalks, and brickwork)  Minor storm infrastructure improvements on West Dayton between Railroad Ave and SR 104 8.2.a Packet Pg. 312 Attachment: Loan Agreement (Sno Co PW Loan Agreement) City Council Agenda Item Meeting Date: 01/16/2018 Authorize Mayor to increase the amount for Contract Change Order No. 2 for 76th Ave/212th St Intersection Improvement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 28, 2017, staff presented this item to the Finance and Public Works, Parks and Planning Committees. On December 5, 2017, City Council authorized the Mayor to sign a Change Order for up to $425,000 and authorized an additional $300,000 in management reserve for the project. On January 9, 2018, staff presented this item to the Finance and Parks, Planning and Public Works Committees and it was forwarded to full Council for further discussion. Staff Recommendation Authorize Mayor to sign the revised Change Order and increase the budget for the utility underground conversion for Snohomish County PUD and Frontier Communications. Narrative BACKGROUND: The 76th Ave/ 212th St. Intersection Improvement project identified the replacement of approximately 914 feet of 8-inch diameter sewerline in 76th Ave. In preparation to begin this work, the City’s contractor did advance potholing and discovered that the sewerline had two feet of drop in vertical grade that the designers were not aware of. Due to this change of condition, the City’s proposed sewerline was in conflict with an existing low pressure sewer main operated by the City of Lynnwood. To avoid this conflict, the City lowered the grade of the proposed sewer and installed a deeper sewer manhole at the intersection. The City provided direction to the Contractor to complete the work in accordance with WSDOT force account payment procedures. This means the City and Contractor track labor, equipment and materials to complete the extra work and the City pays the actual cost, plus WSDOT's allowable markups. UPDATE: In November, the City estimated the change order cost to be $425,000. This estimate was based on verbal information provided by the Contractor related to material and subcontractor invoices. On December 21, 2017, the Contractor submitted force account records and actual invoices that were $109,530 more than the City's estimate in November. Therefore, staff is recommending authorization 8.3 Packet Pg. 313 to increase the change order amount to account for the increase cost. The final amount paid to the contractor may be less, since staff is in the process of reviewing and verifying the documents recently submitted by the Contractor. The City has also received an invoice from Snohomish County PUD (PUD) for their work to convert the overhead power to an underground system. The invoice is for $206,855, which is $28,355 higher than the original $178,500 budget PUD provided at the beginning of the project. The additional amount is for extra work performed by PUD to install a temporary power service to maintain power to Dairy Queen during the underground conversion. PUD also had to install a temporary service to maintain power to the traffic signal controller at the southwest corner of the intersection. The extra cost will be funded by grant funds and a 13.5% local match paid for by traffic impact fees. The City has not received an invoice yet from Frontier Communications for their cost to convert their overhead facilities to an underground system. The budget amount they provided was $136,148. Staff has had discussions with Frontier and there is a likelihood that their final cost may exceed the original budget. Staff recommends increasing the budget for Frontier Communications by 25% ($34,030) to provide additional funding to cover the potential increase in Frontier's cost. The extra funding, if needed, will be paid by grant funds and a 13.5% local match paid for by traffic impact fees. Staff recommends the following actions: 1. Increase the amount of Contract Change Order No. 2 by $109,530 for the unforeseen sewer main replacement work. This cost will be paid by sewer utility funds with smaller contributions by the Water Utility Fund and grant dollars. 2. Increase the management reserve by $171,922 to pay for the increase in Change Order No. 2 ($109,530), PUD's extra cost ($28,355) and provide additional management reserve for Frontier's budget ($34,037) 8.3 Packet Pg. 314 City Council Agenda Item Meeting Date: 01/16/2018 Council Committee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative This is an opportunity for the Council to report on items discussed in their committee meetings. The committee meeting minutes are attached. Attachments: FC010918 PPP010918 PSP010918 9.1 Packet Pg. 315 Minutes FINANCE COMMITTEE MEETING January 9, 2018 _________________________________________________________________________________ Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) Scott James, Finance Director Councilmember Diane Buckshnis Dave Turley, Assistant Finance Director Mayor Dave Earling Phil Williams, Public Works Director The meeting was called to order at 7:10 p.m. in Council Chambers. 1. Authorize Mayor to increase the amount for Contract Change Order No. 2 for 76th Ave/212th St Intersection Improvement Project Mr. Williams described difficulties with the project due to utility conflicts. He reviewed:  Construction Budget Item Budget based on bid Current Budget Construction Contract $4,435,239 $4,435,239 PUD Undergrounding $178,500 $206,855 Frontier Undergrounding $136,148 $170,185 Construction Mgmt $709,639 $709,639 Management Reserve $443,524 Sewer Change order $534,530 Remaining Mgmt Reserve $18,524 Add Mgmt Reserve $300,000 Revised total $5,903,050 $6,374,972  Construction Funding Funding Amount Based on Bid Available Amount Federal Grant $2,676,185 $3,020,000 State TIB Grant $1,455,524 *$1,455,524 Street Fund (Impact fees) $39,685 $280,000 Water Fund $712,904 $776,475 Stormwater Fund $0 $450,528 Sewer Fund $345,002 $718,685 Comcast & Wave $125,215 $125,215 Verdant Grant $580,000 $580,000 Total $5,934,515 $7,406,427 *TIB Grant Award - $2,245,318 Mr. Williams highlighted increases in the PUD and Frontier Undergrounding, advising final costs have not yet been determined; He also pointed out an increase in the sewer change order from $425,000 to $534,530. Paving and striping will be done in the spring. He relayed staff’s recommendation: 1. Increase the amount of Contract Change Order No. 2 by $109,530 for the unforeseen sewer main replacement work. This cost will be paid by sewer utility funds with contributions by the Water Utility Fund and grant dollars. 2. Increase the management reserve by $171,922 to pay for the increase in Change Order No. 2 ($109,530), PUD's extra cost ($28,355) and provide additional management reserve for Frontier's budget ($34,037). 9.1.a Packet Pg. 316 Attachment: FC010918 (Council Committee Reports) 01/09/18 Finance Committee Minutes, Page 2 Discussion followed regarding unknown utility conflicts, additional cost that would have been incurred to identify utility conflicts, and providing temporary power to Dairy Queen while unanticipated work was done. Action: Schedule 10-minute presentation for full Council 2. November 2017 Monthly Financial Report Mr. Turley summarized most revenues and expenditures are on track at this point 92% of the way through the year with the exception of large construction projects. Mr. Turley and Mr. James responded to questions regarding fiber services revenue, Fund 112 salary and wages expenditures, Water Fund repairs and maintenance expense, Edmonds rate of return compared to benchmark, Fund 112 Combined Street Construction/Improvement fund balance, overnight loan to balance funds, assistance provided by new accounting position, and information for staff to provide in quarterly report presentation. Action: Schedule on Consent Agenda 3. Establish New Funds for Edmonds Marsh, Homelessness and Opioid Response Mr. James described his research to create these funds. He anticipated presenting draft policies to the Finance Committee in February and adopting them via separate ordinances during the first quarter. He responded to questions regarding use of the funds and establishing expenditure authority. Action: Staff present policies to Finance Committee in February 4. Sno-Isle Library Councilmember Teitzel explained Edmonds taxpayers are subsidizing the Sno-Isle Library; the City Attorney’s office is researching options. Mr. James circulated a comparison of Sno-Isle’s financials and library revenues collected from Edmonds taxpayers. Discussion followed regarding the condition of the library building, other libraries in the Sno-Isle system, difference between revenue collected and Sno-Isle’s expenditures for the Edmonds library, past opposition to the City annexing to Sno-Isle, intent of library reserve, other cities’ contributions versus cost to operate their library, and the process for negotiating with another governmental agency. Possible next steps include inviting Sno-Isle’s Executive Director to a Finance Committee meeting to discuss how the subsidy can be used, staff researching/confirming revenues and expenditures, and determining what services citizens want the library to provide. Action: For information only. The meeting was adjourned at 8:10 p.m. 9.1.a Packet Pg. 317 Attachment: FC010918 (Council Committee Reports) Minutes PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING January 9, 2018 Elected Officials Present Staff Present Councilmember Neil Tibbott (Chair) Phil Williams, Public Works Director Councilmember Kristiana Johnson Rob English, City Engineer The meeting was called to order at 7:10 p.m. in the Jury Meeting Room. Selection of Chair was added as Item 7 and an Update on Pine Street Streetlights was added as Item 8. 7. Selection of Chair Councilmember Tibbott was selected as Chair. Councilmember Tibbott and Johnson agreed that in the future, consideration would be given to scheduling special meetings for lengthy agenda items. Mr. English will inform Mr. Williams, Hope and Hite of that potential. Action: See above 1. Presentation of the Snohomish County Public Works Assistance Fund Loan Agreement for Dayton Street Pump Station Mr. English relayed the project is 90% designed and there were plans to build it this year, pending notification regarding a $500,000 FEMA grant which has been postponed due to hurricanes and wildfires. The funding in this agenda item is related to award of a $545,000 competitive Snohomish County loan for Public Works projects; 20-year term at 1.5% interest rate. At some point a decision will need to be made whether to fund this project via the Stormwater Fund if the FEMA grant continues to be delayed. Discussion followed regarding the complex stormwater situation to be resolved via the pump, the Tribes’ preference for natural solutions in tidal areas, runoff from SR104, and the total project cost. Action: Schedule for action at full Council 2. Presentation of a Public Access Easement on the Northeast Corner of 755 Bell Street Mr. English relayed this is a private development building permit application for a new single-family residence at 753 Bell Street with access provided from an existing alley right-of-way on 8th Avenue N. To avoid the cost of moving an existing power pole, the property owner developing 753 Bell Street (who also owns 755 Bell Street) will provide a public access easement across 755 Bell Street, shifting the alley connection on 8th Ave N slightly to the south onto private property. Discussion followed regarding the grade on Bell Street that limits access, inability to require construction of walkway on frontage of existing lot, and side setbacks. Councilmember Johnson requested staff verify the side setbacks. Action: Schedule on Consent Agenda 3. Presentation of Supplemental Agreement with Stantec Consulting Services, Inc. Mr. English relayed this consultant agreement has been in place during the past year while a staff member was on maternity leave and returned to work part time. The staff member extended her part- 9.1.b Packet Pg. 318 Attachment: PPP010918 (Council Committee Reports) 01/09/18 PPP Committee Minutes, Page 2 time status until March, necessitating the extension of this contract. Discussion followed regarding services provided and funding for the contract. Action: Schedule on Consent Agenda 4. Presentation of an Amendment to the Interlocal Agreement with Lake Ballinger/McAleer Creek Watershed Forum Mr. English explained there has been an ILA in place between Mountlake Terrace, Lake Forest Park and Edmonds since 2008 and a number of projects have been completed. The current ILA expired December 31, 2017; the request is to extend it through December 31, 2020. The City’s share of the costs associated with the ILA are, $1,600 for administrative support and $12,000 for a federal lobbyist. Discussion followed regarding the lobbyist and projects/funding he lobbies for, funding of projects by the Corp of Engineers, other entities involved in the Forum, future projects, Lake Ballinger projects in the CIP, and the use of rock salt to melt ice in parking lots and the impact that practice has on Lake Ballinger. Action: Schedule on Consent Agenda 5. Presentation of Supplemental Agreement with OTAK for the 238th St. SW (Edmonds Way to SR-99) Walkway Project Mr. English recalled the bids for this project were rejected last year when they exceeded the total funds available. Staff plans to rebid the by the end of January. The supplement agreement provides budget for support from OTAK during the bid phase and construction. The consultant fee for the supplement is $14,712; the total consulting contract is $713,000. Discussion followed regarding funding for the project, completing gaps in walkway on one side of street, installation of a crosswalk with rapid flashing beacon and island, and replacing ADA ramps. Councilmember Johnson requested staff investigate ways to vegetate/beautify the island on 238th. Action: Schedule on Consent Agenda 6. Authorize Mayor to Increase the Amount for Contract Change Order No. 2 for 76th Ave/212th St Intersection Improvement Project Mr. English recalled the change order previously presented to Council. Staff met with the contractor on December 21 and invoices were presented which increased costs to $109,530 over the previous estimate. Those cost still need to be verified. In addition, PUD submitted their invoice which is $28,355 over the budget they provided originally and Frontier has estimated a $34,037 increase over their original budget. The total increase requested is $171,922 for the sewer change order, PUD and Frontier. He reviewed:  Construction Budget Item Budget based on bid Current Budget Construction Contract $4,435,239 $4,435,239 PUD Undergrounding $178,500 $206,855 Frontier Undergrounding $136,148 $170,185 Construction Mgmt $709,639 $709,639 Management Reserve $443,524 Sewer Change order $534,530 Remaining Mgmt Reserve $18,524 Add Mgmt Reserve $300,000 Revised total $5,903,050 $6,374,972  Construction Funding 9.1.b Packet Pg. 319 Attachment: PPP010918 (Council Committee Reports) 01/09/18 PPP Committee Minutes, Page 3 Funding Amount Based on Bid Available Amount Federal Grant $2,676,185 $3,020,000 State TIB Grant $1,455,524 *$1,455,524 Street Fund (Impact fees) $39,685 $280,000 Water Fund $712,904 $776,475 Stormwater Fund $0 $450,528 Sewer Fund $345,002 $718,685 Comcast & Wave $125,215 $125,215 Verdant Grant $580,000 $580,000 Total $5,934,515 $7,406,427 *TIB Grant Award - $2,245,318 Discussed followed regarding the increases, impetus for the project, and the improved visual appearance of intersection due to undergrounding. Action: Schedule for full Council 8. Update on Pine Street Streetlights Mr. Williams advised the streetlights have been installed and the City has received several positive emails. As planned, the streetlights are shielded. Action: Information only. The meeting was adjourned at 8:19 p.m. 9.1.b Packet Pg. 320 Attachment: PPP010918 (Council Committee Reports) Minutes PUBLIC SAFETY & PERSONNEL COMMITTEE MEETING January 9, 2018 Elected Officials Present Staff Present Councilmember Adrienne Fraley-Monillas Mary Ann Hardie, HR Director Councilmember Thomas Mesaros Carrie Hite, Parks & Recreation Director Scott James, Finance Director Also Present Francis Chapin, Arts & Culture Program Mgr. Noal Leonetti, Student Representative The meeting was called to order at 7:11 p.m. in the Police Training Room 1. City Wellness Ordinance Ms. Hardie relayed the City participates in the Association of Washington Cities' (AWC's) Well-City Award program. One of the 2018 Well-City Award requirements includes the approval of a Wellness ordinance in support of the Employee Wellness Program no later than January 31, 2018. Action: Schedule on Consent Agenda 2. Job Descriptions Staff reviewed the following job descriptions:  Senior Accountant – new position authorized in 2018 budget  Associate Engineer – new position authorized in 2018 budget  Cultural Arts Program Specialist – reclassification of existing Senior Office Specialist position Staff responded to questions and discussion followed. Action: Scheduled approval of job descriptions for the three positions on the Consent Agenda The meeting was adjourned at 7:24 p.m. 9.1.c Packet Pg. 321 Attachment: PSP010918 (Council Committee Reports)