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2018-01-23 City Council - Full Agenda-2038Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 JANUARY 23, 2018, 7:00 PM Edmonds City Council Agenda January 23, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of January 16, 2018 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 3. Acknowledge receipt of a Claim for Damages from Teena Morse ($3,000.00) 4. Confirmation of Brian Potter for Appointment to Diversity Commission 5. Ordinance amending ECC Chapter 1.20 related to Public Records Request Policies, and Resolution adopting the State Default Fees for Electronic Records 5. PRESENTATION 1. City Prosecutor's Annual Report to City Council (20 min) 6. ACTION ITEMS 1. Appointment of Tree Board Alternate (10 min) 2. Gunn Street Vacation (File No. PLN20170052) (10 min) 3. WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery (10 min) 4. Finalization of Scope and Calendar for Edmonds Marsh Study (10 min) 7. ADJOURN TO COUNCIL COMMITTEE MEETINGS THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. 8. PARKS, PLANNING, AND PUBLIC WORKS COMMITTEE (JURY MEETING ROOM) 1. Update on Highway 99 Gateway Revitalization Project (30 min) 2. Presentation of a Supplemental Agreement with Tetra Tech for Alternative Refinement for the Lift Station #1 Basin and Flow Study (10 min) 3. Presentation of a 10-foot street dedication adjacent to 720 13th Way SW (10 min) 4. Presentation of an Interlocal Agreement with City of Mukilteo to provide installation of slurry seals on various streets within the City of Edmonds (10 min) 9. FINANCE COMMITTEE (COUNCIL CHAMBER) 1. Refunding 2008 Edmonds Public Facilities District Sales Tax Obligation and Refunding Bonds (15 min) Edmonds City Council Agenda January 23, 2018 Page 2 10. PUBLIC SAFETY AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM) 1. EDC Rules Amendment for Telephone Participation (10 min) City Council Agenda Item Meeting Date: 01/23/2018 Approval of Council Meeting Minutes of January 16, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 01-16-2018 Draft Council Meeting Minutes 4.1 Packet Pg. 3 Edmonds City Council Draft Minutes January 16, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES January 16, 2018 ELECTED OFFICIALS PRESENT Michael Nelson, Mayor Pro Tem Diane Buckshnis, Council President Pro Tem Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Dave Earling, Mayor ALSO PRESENT Noal Leonetti, Student Representative STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Scott James, Finance Director Rob Chave, Planning Manager Frances Chapin, Arts & Culture Program Mgr. Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Nelson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor Earling. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS Robert Liesik, Everett, Chairman, 21st Legislative District Republicans, encouraged the City Council to add banning of a safe injection site in Edmonds to its agenda. A site in Edmonds would enable addiction, facilitate the purchase and use of illegal drugs, cause the City to lose its quality of life by attracting drug users as well as increase crime because users steal to support their habit thereby adversely affecting the City’s quality of life. Snohomish County Councilmembers have seen the degradation in the area around the safe injection site in Vancouver BC, people shooting up on street, pawning items and then buying drugs on the corner to shoot up at the safe site. There is a tremendous cost associated with operating such facility and having staff on site doing nothing more than observing people stick needles in their arms. He summarized a safe injection site would be a poor use of the City’s finances. 4.1.a Packet Pg. 4 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 2 Jeff Scherrer, Edmonds, requested the Council consider a ban on heroin injection sites in Edmonds. One of his neighbors relayed the area surrounding the safe injection site in Vancouver BC is deteriorating and people walk around like zombies. Another person reported seeing needles and drug paraphernalia outside the heroin injection site and people dealing and using drugs in the open. A nearby pawn shop allows addicts to pawn stolen items to pay for drugs. His neighbors unanimously oppose an injection site in Edmonds. The Snohomish County Council and several cities in Snohomish County like Lake Stevens, Marysville and Snohomish as well as many cities in King County have already passed bans. Banning heroin injection sites in Edmonds would be an important step in ensuing a safer community as well as in preventing the illegal distribution and use of drugs. Providing an environment for addicts to illegally inject will not solve the heroin epidemic and in fact will divert needed money from treatment. He quoted Snohomish County Sheriff Ty Trenary, “This opioid crisis is the worst I’ve seen in 30+ years of law enforcement. Creating a site for people to do more of it is going in the wrong direction.” Sheriff Trenary asked the Snohomish County Council to ban the sites. Mr. Scherrer implored the Edmonds City Council to continue to improve City and consider enacting ban on heroin injection sites. Roshell Turner, Lynnwood, opposed an injection site. As a recovering addict, she said safe injection sites allow addicts to continue using by providing a safe place to use and less incentive to quit. She summarized safe injection sites were not beneficial to the community. Naomi Stankenbury, Edmonds, implored the Council to consider banning safe injection sites. It was her understanding King County voted to put safe injection sites on the ballot and a judge denied it, saying the public cannot vote on a public health issue. If Edmonds does not take stand, someone could inform the City that they have to have a site which she hoped to avoid. Tom Hawn, Edmonds, expressed support for a ban on safe injection sites. His primary concern was the potential liability the City and Council would assume and potentially inviting problems. Scott Marshall, Edmonds, asked the Council to create public broadband in Edmonds. He referred to the net neutrality fight in Washington DC, pointing out the creation of public broadband in Edmonds would ensure Edmonds not have to deal with the outcome of that issue. He referred to a statement from Consumer Reports regarding public broadband, “Most municipal broadband providers are too small to make it into Consumer Reports' ratings. One exception is EPB-Chattanooga, a municipal broadband provider in Tennessee that is one of the top-rated services.” He commented providers like Comcast are not well liked and referred to a statewide prohibition on the creation of public broadband. Carolyn Strong, Edmonds, expressed her affection for Edmonds’ character, beauty and safety. Snohomish County placed a temporary ban on heroin sites; Marysville, Darrington, Lynnwood, Lake Stevens, Monroe and Sultan have approved similar bans and bans are being considered by Bothell, Arlington, Stanwood, Granite Falls, Everett, Mountlake Terrace and Snohomish. Edmonds is the largest of the seven remaining cities in Snohomish County that has not yet addressed a ban and she was greatly concerned about the possibility of Edmonds being approached for a site. Sites draw heroin addicts, drug dealers and large gangs such as MS-13. She worried about the effects a site would have on safety and crime in the City. As a realtor, she regularly hears people think of Edmonds as a safe place to live. Opioid addiction is a horrible epidemic; friends who have struggled with addiction say it is important to make it harder to do drugs, not easier. Addicts need help getting out of addiction; enabling them to continue destroying their lives is inhumane. Solutions are needed to help addicts get off heroin and become productive members of society and education to prevent addiction, not make drug addiction an acceptable part of society. The City Council has called the heroin epidemic fake news; it is occurring all around us including more addicts on heroin in downtown Edmonds. She asked Councilmembers to put a ban on heroin injection sites on a future agenda for discussion. 4.1.a Packet Pg. 5 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 3 Jim Wassall, Edmonds, opposed heroin injection sites in Edmonds and hoped the Council did as well. He and his wife visited the Veterans Plaza today and were pleased with how the drinking fountain and plaza looked. They also looked at the area on Sunset and Edmonds Street where the overpass will be located, and requested it only be used for emergency access to the waterfront. Sally Wassall, Edmonds, past president of the Edmonds Floretum Garden Club, said the donated funds for a drinking fountain, four plantings and a plaque with the club’s logo. The drinking fountain includes a dog dish and two drinking heights and a “95 Years and Still Growing” plaque. A granite boulder contains a plaque with the Garden Club’s logo honoring all who have served. Thanks to Edmonds employees, everything was very well done. Next, she expressed concern about the waterfront connector to be constructed over the railroad tracks and connecting with Edmond Street. According to the newspaper, the design phase has begun; as the connector will seriously impact their neighborhood, they should to be involved in the planning. She expressed concern with traffic, how often the connector will be used, and minimizing impacts on the Sunset neighborhood. Randy Hayden, Edmonds, a member of Snohomish County Mental Health Chemical Dependency Board, relayed his own opinions from his 5+ years of experience on the board. When he was the Chair of the Snohomish County Alcohol Advisory Board in 2014, the board passed the state’s first naloxone program and trained over 350 first responders on the use of naloxone. In the first year, 25 lives were saved. He relayed talking to a man who had been saved four times via the use of naloxone who said the program enables him to maximize his high. The more heroin an addict uses, their addiction increases, making it harder to kick the habit. A safe heroin injection site is not safe as heroin is an opioid; such sites enable addicts to maximize their high and continue using the drug. Counselors say the only time people seek help is when they reach rock bottom which requires tough love. Legislation needs to be based on facts not emotion; sometimes people need to reach bottom before they are ready to pick themselves up. The City Council recently allotted $500,000 to the homeless and drug addiction; he suggested allotting those funds to counselors at Snohomish County Jail where people reach bottom and can be provided help. He offered to talk with the Councilmembers further and provided his phone number. Karl Kohagen, Lynnwood, asked Council to vote on a ban on heroin injection sites in the near future. A former heroin addict told him recently the only way heroin addiction can be addressed is when the person themselves is willing to seek treatment and treatment is what they need, not sites where they are encouraged to continue their addiction. This former addict did not support safe injection sites because they only encourage and enhance addicts’ ability to use drugs, and instead supported spending more money on treatment, outreach and homeless programs. In addition to a ban, he requested the Council allot funds to organizations who provide treatment. Providing a safe injection sites provides a poor example to those raising children to be law abiding citizens. Robert Smiley, Edmonds, said he is one of the people who picks up addicts out of woods, gets them into detox treatment and helps them find new ways of living. Safe injection sites encourage criminal activities, heroin is illegal. A safe injection site is only safe for the person using the drugs; the gang activity that accompanies sites is not conducive to the type of society most of us want to live in. He commented on a cleanup taking place on 128th & Highway 99 behind the Home Depot where children in that area have not been able to play outside. If a safe injection site is allowed in Edmonds, kids will not be allowed to play outside. He wanted an opportunity to vote on allowing safe injection sites. Criminal activities increases around safe injection sites as a result of gangs fighting over selling drugs around the site. In Vancouver BC, consideration is being given to selling drugs from vending machines to reduce drug dealing activities. If a safe injection site is opened in Edmonds, every drug addict in the state will come here. He was not an advocate for suboxone, Adderall, methadone, etc. He operates seven clean and sober houses; in his experience when someone wants to change their life, they need to get off all substances, be in an 4.1.a Packet Pg. 6 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 4 environment that is conducive to recovery and get to the emotions that drugs cover up. He urged the Council to consider the community and allow the citizens to vote. Cameron Nelson, Edmonds, said her father was the city attorney for decades and was glad he not here to witness the Council discussing this. She has a relative that is a heroin addict, commenting calling these safe injection site was joke because it was not safe to put heroin into your body. She hoped the Council heard what everyone was saying. The last thing addicts need is more drugs in their veins. Dr. David Shirley said people who use heroin, an illegal, manufactured drug with no quality control or fentanyl, also an illegal drug manufactured with no quality control, will be dead in five years. Making it easier for them to continue to use drugs only ensures their deaths. Addicts must want to get off drugs and into therapy. Getting people off drugs is the solution to the opioid epidemic but they must want to. Brad Bartholomew, Lynnwood, was opposed to clean injection sites. As someone with drug experience, he assured safe injection sites are not safe. He feared someone at a safe injection site could get into a fight and poke someone with a needle, a concern due to hepatitis, AIDS, and other blood-borne illnesses. Condoning a clean safe injection site is like assisting someone with a disability to commit suicide. Damen McCoy, Everett, formerly from New Orleans, said he did not want Edmonds to turn into New Orleans. As a former drug dealer, he assured there was no such thing as a safe injection site. People in high places are itching for cities to build sites as there are billions and trillions of dollars in opioids. He has two children and moved to Washington for a better situation. Since coming to Washington, he no longer even litters. Drugs are a downhill lifestyle; the solution is to catch people before they start using or at their bottom. Places like The Hands Up Project is where the City’s money needs to go because they help people. Many people doing drugs want help but don’t know how to find it; creating places where they can find help is the solution, not creating places where they can continue to use. Joshua Freed, Bothell, Chairman for I-27, a ban on heroin injection sites in King County, said they are taking the battle to the Washington State Supreme Court to ensure citizens have a voice, unlike the King County judge who said they do not have a right to vote. He requested the Council send a message to their representatives to ban heroin injection sites. Some of Councilmembers’ comments over the past week have been confusing, considering it fake news; it is time for the Council to send a clear message to Edmonds citizens that they do not want safe injection sites. After visiting East Hastings in Vancouver BC five times recently, he reported the climate is quite disturbing; within a five-block radius there are 5,000 users walking around. At the time Insite, a government-run injection site, opened in 2003, there were 191 illicit drugs deaths; in 2017, there were over 1000, a 568% increase. Clearly the Canada model is not working, in fact heroin use and possession had to be legalized to allow Insite to open. While in that area, he walked by people shooting up on the street, needles everywhere, tents in parks, users dripping blood onto the street, confrontations by MS-13 gang members, drug deals on the street and women selling themselves to buy heroin. It is heartbreaking to see the broken lives; heroin injection sites allow them to continue on a path to suicide. He encouraged Edmonds City Council to send a clear message that they support treatment and want to ban heroin injection sites. Treatment centers are located in Bothell and throughout King and Snohomish County but there is currently a seven week wait for a heroin user to get into treatment. There needs to be on-demand treatment rather than a place to allow addicts to continue to use. Rory Fitzpatrick, Lynnwood, said he has family members who have had issues with drug abuse, causing problems within his family and the same thing is happening to other families in the community when addicts are unable to find help. He was one of them until he met Robert Smiley and The Hands Up Project that helps people with housing, transportation, and other important resources. Having access to resources is essential; being in an area where drug abuse occurs is not safe. 4.1.a Packet Pg. 7 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 5 Veronica Garcia, Issaquah, here on behalf of I-27 to ban heroin injection sites, said many Edmonds residents reach out to her expressing concern that the City had not banned injection sites. She urged the Council to put a permanent ban on heroin injection sites on a future agenda. This is important because King County has imposed their agenda despite the public’s opposition and Seattle’s 2018 budget includes $1.3 million for an injection site and plans to implement another site elsewhere in King County. Cities are responding to King County and Seattle pushing their agenda forward by implementing individual bans. Currently 12 cities in King have banned injection sites and more are considering it. In a perfect world, citizens would not need to be proactive on such a poor solution, but it would be wise to consider the precedent set by cities such as Marysville, Lake Stevens, Lynnwood, Snohomish and Snohomish County who have begun implementing bans on heroin injection sites. Those entities feel a ban is necessary in order to be prepared if something comes from the state or county. She encouraged the Council to put politics aside; this is not a partisan issue and brings people together from both sides. She urged the Council to put a permanent ban on drug consumption sites on a future agenda and look for a solution that includes on- demand treatment. Sue Comra asked the Council to ban safe injection site because she did not want her child or other children to grow up seeing these sites and thinking it was okay. She recently got off the streets thanks to The Hands Up Project and realized it was the best thing for her. To anyone needing help and/or treatment, she urged them to contact The Hands Up Project. 5. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 9, 2018 2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 9, 2018 3. APPROVAL OF CLAIM CHECKS, WIRE PAYMENT AND PAYROLL CHECKS 4. NOVEMBER MONTHLY FINANCIAL REPORT 5. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH OTAK FOR THE 238TH ST. SW (EDMONDS WAY TO SR-99) WALKWAY PROJECT 6. AUTHORIZATION FOR MAYOR TO APPROVE RECORDING OF A PUBLIC ALLEY ACCESS EASEMENT ON THE NORTHEAST CORNER OF 755 BELL STREET 7. AUTHORIZATION FOR MAYOR TO SIGN AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH LAKE BALLINGER/MCALEER CREEK WATERSHED FORUM 8. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH STANTEC CONSULTING SERVICES, INC. 9. CITY WELLNESS ORDINANCE 10. JOB DESCRIPTIONS 6. PRESENTATIONS 1. WATER RESOURCE INVENTORY AREA (WRIA) 8 PRESENTATION AND RESOLUTION 4.1.a Packet Pg. 8 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 6 Council President Pro Tem Buckshnis explained Edmonds became a member of WRIA 8 in 2005 via Resolution 1101. WRIA 8 spent the last year updating the WRIA 8 2005 plan. The resolution and updated plan are in the Council packet. Jason Mulvihill-Kuntz, Salmon Recovery Manager, WRIA 8, thanked Edmonds for being one of 28 local governments working together to make the watershed a place where salmon and people can live together. He reviewed:  Diagram of Lake Washington/Cedar/Sammamish Watershed (WRIA 8) o Most populated, urban watershed in state o Has two endangered Chinook salmon populations in Puget Sound  Cedar River (comes in through Ballard Locks, turns right into Lake Washington and into the Cedar River)  Sammamish River (comes in through Ballard Locks, turns left into Lake Washington and up through the Sammamish River, Bear Creek, Lake Sammamish and beyond) o Habitat Priority Tiers 1 and 2  The Road to recovery o 1999 Chinook salmon listed as threatened under ESA o 2001 Jurisdictions sign ILA o 2005 Recovery plan completed o 2006 Begin implementation/ILA renewed o 2015 First 10 year of implementation/ILA expires o 2016 ILA renewed (through 2025) o 2017 Plan update completed  Graphs of Cedar River Chinook Salmon Population o Adult Returns  10-year goal = 1600 fish, met only once to date in 2007  Best return in 2017 since 2000, returns above 2000. o Juvenile Abundance  Substantial increases in recent years  Watershed Salmon Recovery Plan: Part of Puget Sound Recovery WRIA 8 Recovery Plan Approved Aug 2005  Puget Sound Salmon Recovery Plan Approved January 2007  Action Agenda for Puget Sound Recovery  Approved December 2008 (Updated 2014)  2005 Chinook Salmon Conservation Plan o On the ground projects – habitat protections and restoration o Land use regulations and planning o Outreach, education and stewardship  Accomplishments o Over 2,775 acres protected through acquisition or easement o 700 acres of riparian area treated/planted o mile of levees removed or set back o 76 acres of floodplain reconnected o 7,680 linear feet of lakeshore restored  2017 plan update 4.1.a Packet Pg. 9 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 7 o Builds on lessons learned o New habitat restoration goals o Focus on recovery strategies o Revised project list and list of recommended land use and education and outreach actions o Monitoring and assessment plan  Edmonds projects o Restoring Edmonds Marsh and Daylighting Willow Creek o Reconnects 28 acres of rare tidal salt marsh habitat o Helps control invasive species, improves water quality and reduces risks from projected sea level rise o Edmonds completing final feasibility study and initiating design Councilmember Mesaros agreed restoration of the Edmonds Marsh and Daylighting of Willow Creek was an important project; the Council’s agenda includes approval of a study of the Edmonds Marsh. He referred to the successes and numbers in 2017 and asked what factors keep salmon from returning. Mr. Mulvihill- Kuntz said the work they have the most control over is habitat as well as the impacts of toxins in stormwater and shoreline restoration on freshwater lake shorelines as well as marine shoreline areas. Other factors affect salmon on their way out of Puget Sound into the ocean; the Marine Survival Project is studying what is affecting juveniles in Puget Sound; likely possibilities include the huge increase in marine mammals that feast on juvenile salmon. Once juveniles reach the ocean, many factors affect their numbers including international treaties related to harvest. The Marine Survival Project is an international project, Long Live the Kings is the lead in the United States along with a Canadian lead. Councilmember Teitzel asked why the plan’s focus was on Chinook salmon and not others such as Coho. Mr. Mulvihill-Kuntz explained Chinook is a listed species under the ESA. The plan and its efforts also benefit and support all salmonids that come to the watershed. Although other salmonids are not listed because their populations are not in dire ranges, they are still important. Admittedly there are specific parts of the watershed that WRIA 8 does not spend as much time on such as upper tributary streams used by Coho and Steelhead; restoration of coastal areas is focused on the nearshore habitats, stream mouths and the first 300 feet of streams that Chinook generally use. Councilmember Teitzel asked what role hatcheries play in recovery or do WRIA 8’s efforts focus strictly on natural origin recovery. Mr. Mulvihill-Kuntz said their goals are focused on natural origin populations, fish that naturally produce themselves and return and spawn in the steam system. There is a hatchery in the watershed in Issaquah that plays a role in the Sammamish population. The Cedar River population is entirely native origin stocks although it is impacted occasionally when hatchery fish stray. In other parts of Puget Sound, hatcheries are critical to recovery because population are so low, without those recovery hatcheries, they would blink out. Issaquah sustains/supports harvestable populations of fish, generating enough juveniles to hopefully have a population of returning adults that can be fished for tribal treaty rights and recreation fishing. Council President Pro Tem Buckshnis referred to the resolution in the packet, noting former senior Planner Kernen Lien did not have any concerns with the changes in the update. Copies of the update are available in Development Services and the Council office. Councilmember Teitzel referred to Item 5 in the resolution, “Supporting implementation of the 2017 Plan’s Monitoring and Assessment Plan on a watershed basis, including an adaptive management approach to implementation…” and asked what an adaptive management approach was. Mr. Mulvihill-Kuntz said monitoring and data analysis will determine whether goals and benchmarks in the plan have been met and whether a policy change in the approach to recovery is needed. 4.1.a Packet Pg. 10 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 8 Councilmember Tibbott suggested this should have been scheduled as an action item instead of a presentation and suggested it first be reviewed by the Finance Committee to assess for financial obligations. Council President Pro Tem Buckshnis said it was scheduled as a presentation because the Council already approved the 2018 budget which includes membership in WRIA 8 and there was no appropriate committee to review it. The original Resolution 1101 ratifying the 2005 WRIA 8 Chinook Salmon Conservation Plan remains in place and is updated by the proposed resolution. Councilmember Tibbott appreciated the update, but he preferred it first be reviewed by a committee. Councilmember Johnson asked Mr. Mulvihill-Kuntz to comment on the use of flood gates and pump stations for local areas such as the Edmonds Marsh. Her understanding was there had been legal challenges by the Tribes regarding the use of flood gates and pump stations. Edmonds has a tide gate and is considering a pump station and she was interested in the impact that may have on the function of the marsh once it is fully functioning. One of the reasons there is a flood gate is a low spot near the ferry caused in part by a culvert obstruction. Mr. Mulvihill-Kuntz said Councilmember Johnson may be referring to a culvert case before the State Supreme Court that moved to the federal level and the state is appealing, that sided in favor of tribal governments who argued culverts were impediments to fish habitat upstream prevented the Tribes from realizing treaty rights with regard to fish harvest. The State has been required by the lawsuit to fix fish barriers on its property and associated with its projects. WSDOT and Fish & Wildlife have done several projects although the State is still considering an appeal. Many local governments are also considering addressing barriers to fish as a result of that case. He assumed that issue in the marsh would be part of any design and/or the study to assess the condition of those facilities as well as an hydrologic model to assess flows. Councilmember Johnson commented the City is considering a $2 million project and she wanted to ensure the right thing was done. It was the consensus of the Council to schedule approval of the resolution as an action item on next week’s agenda. 2. SOUND TRANSIT UPDATE Kamuron Gurol, North Corridor Development Director, Sound Transit, explained the high capacity transit system is being expanded dramatically based on the voter-approved ST-3 package. He reviewed:  More people, more cars o Population growth (1500+ every week) = traffic delays (freeway delays up 95%)  Meeting growth demand o Average weekday ridership 2010 – 75,508 2017 – 163,000 2040 – 560,000 – 690,000  System Expansion o 2017  Light rail - University of Washington, Capitol Hill, Downtown Seattle, SeaTac Airport, Angle Lake - Tacoma Dome to Theater District  Sounder rail - Everett to Seattle - Lakewood/Tacoma to Seattle  ST Express Bus - 28 regional bus routes o 2021  Light rail 4.1.a Packet Pg. 11 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 9 - U District, Roosevelt, Northgate  Sounder rail - Sumner and Puyallup stations parking and access improvements o 2022  Light rail - Tacoma Link Extension to Hilltop o 2023  Light rail - Mercer Island, Bellevue, Spring District, Redmond (Overlake)  Sounder rail - Kent and auburn stations parking and access improvements o 2024  Light rail - Shoreline, Mountlake Terrace, Lynnwood - SE and Downtown Redmond - Kent/Des Moines, Federal Way  Sounder rail - Sounder north added parking and access improvements  Sound Transit Express Bus - I-1405 BRT – Lynnwood to Burien - SR 522 BRT – Shoreline to Bothell - North Sammamish Park-and-Ride o 2030  Light rail - Alaska Junction, Avalon, Delridge - South Federal Way, Fife, East Tacoma, Tacoma Dome o 2031  Light rail infill stations - NE 130th Sound Transit - South Graham St - South Boeing Access Rd o 2035  Light rail and new downtown tunnel - Ballard, Interbay, Smith Cove, Seattle Center, South Lake Union, Denny, Midtown o 2036  Light rail - Everett, SR 526/Evergreen, SW Everett Industrial Center, Mariner, Ash Way, West Alderwood  Sounder rail - DuPont and Tillicum - Sounder south capacity and access improvements completed o 2039  Light rail - Tacoma Link Extension to Tacoma Community College o 2041  Light rail - South Kirkland, Richards Road, Eastgate/Bellevue College, Issaquah Kathy Leotta, Sound Transit, provided an update on the North Sounder Parking and Access Improvements Project: 4.1.a Packet Pg. 12 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 10  Project overview o Completion targeted for 2024 o Provides for parking/access improvements at Edmonds and Mukilteo stations o Plan does not indicate specific improvements or how $40 million to be allocated between projects  Project goals o Increase Sounder ridership o Encourage convenient ad safe connections to Sound Transit services through all access modes  Working Schedule 2018-2024  Alternatives Screening Study o Begins fall 2018 o Data collection  Mode of access to stations  Parking inventory  Sounder boardings (existing/forecast)  Traffic and bus transit data (existing and forecast) o Stakeholder involvement o Evaluation criteria o Alternatives development and screening  Parking (leased, owned)  Access improvements (walking, biking, transit connections) o Identification of preferred alternatives  Next steps o Develop city partnership agreements o Consultant procurement will be underway in mid-2018 Mr. Gurol recognized City staff for working with them and being good partners; they have met with Public Works Director Phil Williams and Planning Manager Rob Chave and have spoken with Development Services Director Shane Hope in preparation for tonight’s meeting. Councilmember Fraley-Monillas assumed Mayor Earling notified them about parking issues during the past week. She recalled the intent of light rail options, rapid transit, etc. was to get people out of their cars but she recognized there would probably never be enough parking at stations. She was familiar with BART, which has some station parking, but their focus is getting people to stations via bus or other forms of transportation. She was unsure how successful that would be in Edmonds due to the amount of sprawl and limited Park & Rides. She asked how people could be moved effectively given the challenge of limited parking and the expense of providing parking. Mr. Gurol said they will be collecting data to inform that discussion, recognizing the challenge today and how it might look in the future and looking at an array of options that include parking and access and working with the City on the best, most cost effective preferred alternative. He would not be surprised to find it was a mix of parking and access. That effort will be informed by facts and data as well as input from community. He assured they will work closely and collaboratively with the City to reach the best solution. Councilmember Fraley-Monillas commented another challenge is a lot of people outside the City take Sounder and it is challenging for them to reach the station without a car. Council President Pro Tem Buckshnis said her husband uses Sounder and the bus and reports there is no parking available at the Park & Ride by 7:20 a.m. She asked how meaningful data will be collected regarding people unable to find parking who park elsewhere or drive to their destination. Ms. Leotta said they will work with the consultant on ways to collect that data. Data collection includes handing origin/destination surveys to riders as well as observations at stations. 4.1.a Packet Pg. 13 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 11 Councilmember Tibbott commented on the lack of new east-west connectors from Edmonds to light rail. Mr. Gurol agreed there is not an east-west connection in the Sound Transit plan constructed by Sound Transit but Sound Transit’s investments will help leverage investment in local jurisdictions. For example, although the Lynnwood to Everett project does not start until 2025, Sound Transit is in discussions with Snohomish County, Lynnwood and Everett on preplanning opportunities. Snohomish County is considering east-west connections at 164th and 128th. There is a recognition of the need to make those investment as fast as possible. Sound Transit projects will have a modest amount of access and parking improvements and Sound Transit will need to partner with and complement other investments that the county or cities make. He anticipated Sound Transit’s investments would be a compelling factor for other funding sources. Ms. Leotta said Community Transit is planning a network of bus rapid transit including one that will go through Lynnwood to serve light rail and continue west. She was uncertain if it extended to downtown Edmonds. Councilmember Tibbott said Community Transit indicated it may stop near Edmonds Community College. Mr. Gurol said Sound Transit includes 80 cities and 3 counties and a variety of other governmental jurisdictions; they do their best to reach out to communities and transit partners to make the project the best possible investment by looking at how it can complement local investments. Councilmember Tibbott understood Edmonds was at the end of the cul-de-sac but good east-west connections will be essential for citizens to access light rail and to the extent Sound Transit can assist with that will be very important. Councilmember Mesaros, a member of the SeaShore Transportation Forum, said Community Transit is looking at an east-west connection. He agreed on the importance of county transit systems coordinating with Sound Transit. 3. PLANNING BOARD END OF YEAR REPORT TO COUNCIL Past Planning Board Chair Carreen Nordling Rubenkonig introduced current Chair Nathan Monroe and Vice Chair Matthew Cheung. Mr. Monroe explained the goal of the Planning Board is to assist the Council in matters of zoning and planning. Ms. Nordling Rubenkonig relayed key strengths include geographic representation of members, professional backgrounds and board members’ interest in the community. Geographically members represent downtown, Five Corners, Lake Ballinger/Highway 99 east, Perrinville, North Meadowdale, Edmonds Bowl, north Edmonds and Talbot Park. Professional representation includes two engineering professionals, a software designer and project manager, a planner, a chemical engineer, a lawyer, a corporate relations officer and a marketing professional. Mr. Monroe and Ms. Nordling Rubenkonig reviewed issues the Planning Board undertook in 2017: 1. Dialogue with the developer of Westgate Marketplace multifamily housing to help identify how to shape incentives for affordable housing 2. Complete review process for Highway 99 Subarea Plan  Traffic speed versus pedestrian-orientation  Recommended changes in zoning  Encouraged multifamily housing 3. Raising awareness for housing alternatives to address aging in place, providing a possible income stream for senior citizens via accessory dwelling unit (ADU) development and remodeling single family houses for multifamily use 4. Discuss findings of the Urban Forest Management Plan (UFMP) and the tree canopy on publicly owned lands.  Planning Board reviewed the online survey and requested a deeper dive into the results 5. Provide the Planning Director comments on the feasibility of the 2010 Five Corners Plan. Discussion included:  Strong visual design of roundabout 4.1.a Packet Pg. 14 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 12  Promoting use of form based code  Encouraging community identify  Anticipating opportunity for affordable housing with developer incentives  Consider expanding the district’s boundaries 6. Joint meeting with Architectural Design Board (ADB) on December 13. Discussion included whether their scope to administer the City’s design regulations is resulting in projects’ architectural design best outcome. The Planning Board expects to be a sounding board for the ADB. Mr. Monroe relayed the 2018 agenda will include revisiting Five Corners and possibly a joint meeting with the City Council, continued review of the UFMP, appointment of a youth representative and continued dialogue with the ADB. Councilmember Tibbott asked about the incentives for affordable housing, especially on Highway 99, Westgate and Five Corners that the Planning Board has discussed. Mr. Monroe advised the discussion was with the Westgate developer who indicated the incentives they found most useful were those that allowed them to increase profitability in exchange for public space, pedestrian uses, etc., tradeoffs or incentives to do a better job instead of mandatory requirements. Ms. Nordling Rubenkonig said Westgate was one of the first places where housing options will occur but they can occur in neighborhoods such as Hwy 99 and the Planning Board has been asked to look at Five Corners. She summarized it is a progression of thought that started in Westgate. Councilmember Tibbott relayed his understanding the Westgate developer was interested in profitability in exchange for amenities and asked whether the developer provided any ideas about what that might look like. Ms. Nordling Rubenkonig answered the developer is on the housing task force which is a step in the right direction. The Planning Board has not requested staff research any alternatives or had further discussion on its agenda. Council President Pro Tem Buckshnis said she enjoys reading the Planning Board minutes. With regard to the UFMP, she said the Council never gave direction to look only at public land. She and Mayor Pro Tem Nelson will be talking with Ms. Hope to discuss development of the UFMP. Public land comprises only 13% of the entire canopy and restricting it to those trees is not cost effective. She recognized the City needed to be concerned about views and private property rights. Ms. Nordling Rubenkonig anticipated the study would provide facts and that data on the entire city’s canopy needs to be provided. She commented the public meeting that was held provided a great deal of input. Although property owners are concerned about being told how to handle trees on their private property, it is up to the City to consider all issues related to tree canopy. Councilmember Teitzel referred to the use of ADUs to generate revenue to allow senior citizens to remain in their homes, noting detached ADUs may also increase the stock of affordable housing. He asked whether that effort was focused on larger lots such as 12,000 square feet. Ms. Nordling Rubenkonig answered the Planning Board’s focus was how to assist seniors to remain in the community. The Mayor’s task force has another agenda. She recalled aging in place resonated with several Councilmembers and subsequent discussion occurred at the Planning Board. Development Services Director Hope encouraged the Planning Board to have such discussions including the ability to depart from current regulations and allow detached ADUs to meet the perceived need of house rich/income poor property owners to remain in the community. Councilmember Teitzel agreed that was a worthwhile idea and worth pursuing. Councilmember Fraley-Monillas commented on the affect that attached or detached ADUs may have on a neighborhood’s infrastructure such as traffic, schools, etc. She relayed concern from citizens who do not support adding people to existing lots and the associated vehicles, stress on the infrastructure, etc. Ms. Nordling Rubenkonig relayed her understanding the City’s regulations allow a property owner to rent out 4.1.a Packet Pg. 15 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 13 rooms to up to 5 unrelated family members, creating 5-10 additional cars. An ADU will have less impact as either the ADU or main structure must be owner-occupied. Councilmember Fraley-Monillas commented there are a number of opportunities for seniors such as reverse mortgages. She relayed her understanding that the intent was to accommodate more people and allow a senior property owner to generate income or live in a downsized environment. Mr. Monroe said the current ADU regulations require an onsite parking space. He agreed more discussion needed to occur. Councilmember Fraley-Monillas asked if the Planning Board considered the infrastructure of a specific area. Mr. Monroe anticipated an ADU policy would be citywide. Mayor Pro Tem Nelson thanked the Planning Board for their work. 4. MARSH STUDY PROFESSIONAL SERVICE AGREEMENT Councilmember Mesaros explained during the holiday break, Council President Pro Tem Buckshnis, Development Services Director Shane Hope and he met with Ron Gouguet and Jenny Love, Windward Environmental, to refine the scope of the study. He referred to a memorandum written to Ms. Hope by Ms. Love regarding the changes to the scope, noting one of the big changes was to the budget; the budget originally proposed by Windward was $348,793. The updated project budget is $161,998 for Tasks 1-4; once those tasks are completed, it will be easier to assess what needs to be done in Tasks 5 and 6. The budget can be reduced to $146,683 if the City purchases the water quality/level loggers instead of Windward. He suggested the Council review and discuss the agreement and schedule it for approval on the Consent Agenda next week. The updated project schedule is included in the packet. Councilmember Tibbott referred to Evaluating Willow Creek Daylighting Impacts, noting the original budget was approximately $98,000, the updated budget is reduced to approximately $44,000 and asked the difference. Councilmember Mesaros referred to the statement in Ms. Love’s memo regarding changes that apply to Task 4, Evaluating the Impacts of the Willow Creek Daylighting Project, that include, 1) no additional field data will be collected as part of this task, and 2) the technical memo developed for this task will include recommendations for post-daylighting monitoring data collection. Windward feels enough field data has already been collected by other consultants. Councilmember Tibbott asked why the impacts of Willow Creek Daylighting need to be analyzed when it is not known when/if that will occur. Council President Pro Tem Buckshnis answered the design of the Willow Creek Daylighting is fully funded and the last aspect is the 2-3 hot spots on Unocal property. Once Unocal turns the property over to WSDOT, there hopefully will be movement in that direction. Windward will analyze the data that has already been collected and provide a prediction about what might happen after the daylighting. Councilmember Johnson saw an opportunity to complete Task 5 in 2018 which was the original plan. She believed Task 4 could be delayed until next year and possibly funded via a grant from an organization such as WRIA 8. She viewed Task 5 as critically important and suggested it be included in the current Windward contract. Councilmember Fraley-Monillas supported having all tasks completed in 2018 and 2019. Councilmember Teitzel asked if the reduction in the budget if the City purchases the water quality loggers reflected the price of the loggers. Councilmember Mesaros answered yes. In response to Councilmember Johnson, Councilmember Mesaros said the reasons Tasks 5 and 6 were not included was not a budget issue but an understanding of what needs to be developed in Task 5 and 6. Funding is included in the budget if the Council decides to move forward with Tasks 5 and 6 but the scope of those tasks may change based on what is discovered in Tasks1-4. 4.1.a Packet Pg. 16 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 14 Council President Pro Tem Buckshnis said the budget includes $237,000 for this study. The consultant will look at all the literature from the Bird Fest, website, Shannon Wilson studies, Students Saving Salmon, Western Washington University, etc. first. If the City purchases the water quality/level loggers, they can be used after the study. Data collection will include cameras to determine what wildlife exists in the marsh. She suggested extending the study 1-2 months into June/July as the pump station may allow the tide gate to remain open throughout 2018 winter which will result in a different salinity and hydrology of the marsh during spring/summer. Councilmember Johnson suggested before the agreement is placed on the Consent Agenda, the schedule needed to be reviewed, particularly if the intent was to complete Task 4 before Task 5. In addition, Public Works should be consulted about when the pump station will be completed as staff is indicating it is unlikely to be operational in the timeframe Council President Pro Tem Buckshnis suggested. Councilmember Mesaros said this is a proposed calendar and he recommended allowing the consultant to determine how the study will unfold and the calendar. Council President Pro Tem Buckshnis suggested taking action on the agreement on next week’s agenda which would allow Ms. Hope to be present and allow her time to confer with Mr. Williams about the pump station. It was the consensus of the Council to schedule this as an action item next week. Mayor Pro Tem Nelson declared a brief recess. 7. PUBLIC HEARING 1. PUBLIC HEARING ON AN ORDINANCE AMENDING ECC CHAPTER 1.20 RELATED TO PUBLIC RECORDS REQUESTS, AND A RESOLUTION ADOPTING FEES FOR ELECTRONIC RECORDS City Clerk Scott Passey explained:  The Public Records Act (PRA) was enacted in 1972 to provide the people with broad rights of access to public records in order to promote the public policy of open government and accountability  The City of Edmonds places a high value on openness and accountability and is fully committed to complying with the PRA  Agenda item involves two separate actions. 1. Ordinance amending ECC 1.20 o Rules of Procedure require updating to provide the public with a clearer understanding of the records request process o Majority of ordinance does not propose anything new from the City’s existing practice o Main purpose of the ordinance is to memorialize the City’s current practice, so the public knows what to expect when submitting a public request 2. Resolution adopting the State Default Fees for Electronic Records o 2016 State Auditor’s Office conducted a study and held stakeholder group meetings  Edmonds participated in Auditor’s survey; Edmonds’ estimated annual expenditure on public records requests was $500,000/year o State Legislature passes EHB 1595  EHB 1595 authorizes agencies to charge a small fee for providing electronically produced copies of records. It also authorizes a customized service charge for requests that require staff with IT expertise to prepare data compilations of provide customized electronic access. 4.1.a Packet Pg. 17 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 15  Public Records Fee Schedule adopted by Resolution No. 1238 in 2010 o $0.15 per page for paper copies o Actual costs for CD/DVD/flash drive o No fee for scanned (pdf) copies  In 2017 the City collected $100 in fees  The City may charge a fee based on actual costs or it may use the default fees provided in statute  City currently uses the State’s default fee for paper copies  To charge the default fee for electronic records, City must amend fee schedule and adopt finding that it is unduly burdensome to determine actual costs  Staff recommends Council adopt the State default fees in lieu of calculating actual costs: o State default cost categories Paper 0.15/page Scans $.10 per page E-records $0.05 per 4 electronic files Data quality $0.10 per GB data  Many of the City’s records already exist in PDF format such as ordinances, resolutions and minutes as well as many other highly-used and requested records. The permitting department has made great strides in getting many of the permit files on the website.  Examples: 100 paper copies x $0.15 per page $15.00 Envelope $ 0.20 Postage $ 7.20 TOTAL: $22.40 200 scanned pages x $0.10 per page $20.00 1.00 MB $ 0.00 68 electronic files / 4 = 17 x $0.05 $ 0.85 CD $ 0.17 Envelope $ 0.07 Postage $ 1.12 TOTAL: $22.21 75 emails / 4 = 18.75 x $0.05 $0.94 250 MB $0.00 Provided via cloud storage $0.00 Envelope $0.00 Postage $0.00 TOTAL: NO CHARGE (Fee waived if less than $1.00)  The proposed ordinance and resolution provides for these changes  EHB 1595 requires a public hearing for any agency considering the implementation of these fees Councilmember Fraley-Monillas asked if this includes the Police Department. Mr. Passey said it would be citywide; the Police Department’s fees in the fee schedule would remain the same. Council President Pro Tem Buckshnis referred to Mr. Passey’s reference to “the City” and not a specific position. Mr. Passey responded the proposed change would be citywide. Council President Pro Tem Buckshnis asked why Section 1.20.080 was deleted. Mr. Passey responded the form is online or available from the Clerk’s office. The City Attorney felt the information in that section was captured elsewhere in the update. 4.1.a Packet Pg. 18 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 16 Councilmember Tibbott asked if City receives bot requests. Mr. Passey responded the City receives generated requests and it can be difficult to determine which are legitimate requests. The software requires a code that a bot cannot do. Councilmember Tibbott asked if the City receives public records requests via email. Mr. Passey said people are referred to the public records request portal; on occasion people refuse to use that and staff manually inputs the request into the system. Councilmember Tibbott relayed his understanding that some people request 10,000 pages hoping they will get what they need; with the proposed charge, they would be more likely to refine their request. Mr. Passey agreed fees often influence behavior. For example, the City has received requests from attorneys to scan archived records which takes many hours and a substantial cost to the City. Mayor Pro Tem Nelson opened the public participation portion of the public hearing. Robert Stivers, Edmonds, asked if a “page” was double or single sided and hoped copies of the agenda would not require payment of a fee. He suggested, 1) if copies will be thrown away such as the agenda packet in the Council chambers, a requester not be charged a fee for it, 2) administrative guidelines be established for a fee waiver; for example, if the American Legion requests a copy of the disaster plan, 3) presentations materials such as Sound Transit’s be made available to the public, and 4) some things be available to citizens free of charge in broadcast mailings such as Ordinance 4040. Hearing no further comment, Mayor Pro Tem Nelson closed the public hearing. Councilmember Mesaros commented the disaster plan was available on the City’s website. Mr. Passey agreed many documents, plans, etc. are available on the website. The more things that are available on the website, the less the staff must respond to public records requests. Often presentations made at City Council meetings are not in the packet; those could be added to the online packet after the meeting. If someone requested it, because it is a single file, it would be sent free of charge. Councilmember Fraley-Monillas commented there has never been a stack of agenda packets available in Council Chambers. Mr. Passey said two full Council packets are in provided in Council Chambers for the public’s use during the meeting as well as paper copies of the agenda. The City has a list of people who have requested to receive agenda announcements that the Council has directed be provided free of charge. Councilmember Fraley-Monillas asked if anyone requests the full packet. Mr. Passey answered no, only specific agenda items. Councilmember Johnson observed many presenters do not provide the presentation in advance for the packet and the Council often requests the presentation. She suggested establishing a procedure to add presentations to the minutes. Mr. Passey agreed that could be done or he could add a link to the web agenda after the meeting. Councilmember Tibbott inquired about the logistics of providing a waiver for certain groups/agencies’ requests. Mr. Passey said no other cities’ resolutions that adopted the State’s default fees contemplated a fee waiver for specific groups. Councilmember Tibbott noted the emergency plan is available on the City’s website. Councilmember Fraley-Monillas asked whether the Mayor Earling could be the de facto decision-maker for a fee waiver. She noted there were other groups that may be interested in a fee waiver such as the Girl Scouts. Mr. Passey said that could be discussed. It was the consensus of the Council to schedule approval of the resolution on the Consent Agenda. 8. ACTION ITEMS 4.1.a Packet Pg. 19 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 17 1. WOODWAY POLICE SERVICES CONTRACT EXTENSION Police Chief Al Compaan explained the Council previously approved a one-month extension of the contract through January 31, 2018. The City Attorney and he have met with Woodway several times to negotiate and new ILA for police services and it appears more time is needed. He recommended an extension through March 31, 2018. During that extension, the fee will be increased approximately $1,000/month to $4,166 for February and March. The other terms of the agreement remain status quo. He requested Council approval of the second amendment to ILA for police services. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE ADDITIONAL TWO MONTH EXTENSION TO THE ILA AND AUTHORIZE MAYOR EARLING TO SIGN THE CONTRACT EXTENSION. MOTION CARRIED UNANIMOUSLY. 2. AUTHORIZATION FOR MAYOR TO SIGN THE SNOHOMISH COUNTY PUBLIC WORKS ASSISTANCE FUND LOAN AGREEMENT FOR DAYTON STREET PUMP STATION Public Works Director Phil Williams reported the estimated cost of this project is $2 million; $1 million from stormwater rates, this loan for $545,000 offered by Snohomish County, and hopefully a $500,000 grant from FEMA. The City is well positioned for that grant but the final decision on the grant award has been delayed. The project will be constructed in 2019 due to fish windows, etc. The terms of this loan are similar to the old Public Works Trust Fund loans, 1.5% for 20 years. Councilmember Teitzel assumed the project could not begin until the FEMA funding was available. Mr. Williams said the funds would need to be in hand before the project starts. Councilmember Teitzel expressed concern about timing, commenting there will always be disasters that FEMA is responding to. He asked how long the delay was anticipated to be. Mr. Williams answered FEMA has been swamped with hurricanes, fires, and floods recently. Since the project is projected to begin in 2019, there is time to wait and ensure the City receives the funding. If the City does not receive the funds, staff will return to Council to describe the effect that has on the project. Councilmember Tibbott asked when the funds are provided, now or when the project begins. City Engineer Rob English advised the funds are provided in three installments, 25% upon execution, 50% at award and the final 25% at the end. Councilmember Tibbott asked if Snohomish County would be agreeable to waiting until 2019 to provide the first 25%. Mr. English said that could be investigated; upon receipt of the first 25% disbursement, the City could leverage a higher interest rate on those funds than was being charged. Councilmember Tibbott asked how the first 25% disbursement would be used if the pump station project was not ready to begin. Mr. English answered it would be deposited into the account and collect interest. Council President Pro Tem Buckshnis asked the timeline for FEMA approval or if the City would be awarded the grant. Mr. Williams said that is unknown, FEMA does not even know the timing. The City has not yet been offered the funds but there have been positive interactions with FEMA about the project and the funding. He expected the grant application would be successful so it was worth waiting. Council President Pro Tem Buckshnis asked how long the City would wait. Mr. Williams answered if a decision was not announced before the 2019 construction season, staff will discuss funding for the project with Council. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE SNOHOMISH COUNTY PUBLIC WORKS ASSISTANCE FUND LOAN AGREEMENT FOR DAYTON STREET PUMP STATION MOTION CARRIED UNANIMOUSLY. 4.1.a Packet Pg. 20 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 18 COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM BUCKSHNIS, TO EXTEND TO 10:15 P.M. MOTION CARRIED UNANIMOUSLY. 3. AUTHORIZE MAYOR TO INCREASE THE AMOUNT FOR CONTRACT CHANGE ORDER NO. 2 FOR 76TH AVE/212TH ST INTERSECTION IMPROVEMENT PROJECT City Engineer Rob English recalled a presentation to Council on December 5, 2017 requesting authorization for an additional $425,000 for the change order based on the City’s records for equipment, labor and communications with the contractor regarding materials and subcontractor costs. On December 21, 2017, staff met with the contractor who provided documentation and a request for an additional $109,530. Staff is in the process of reviewing the documentation and will only pay what is verified. With regard to the conversion of overhead utilities to underground, Snohomish County PUD’s original budget was $178,500; on December 21, 2017 PUD billed $206,855, a difference of $28,355 for, 1) providing temporary electrical service to Dairy Queen, and 2) wiring changes required at the pharmacy. The cost is eligible for federal grant reimbursement and the City will pay the 13.5% local match via impact fees. Following communications with Frontier, staff requests a 25% increase in the budget. Frontier’s original budget was approximately $136,000; a 25% increase is $34,030. That cost is also eligible for federal reimbursement and the local match will be paid via impact fees. He reviewed:  Construction Budget Item Budget based on bid Current Budget Construction Contract $4,435,239 $4,435,239 PUD Undergrounding $178,500 $206,855 Frontier Undergrounding $136,148 $170,185 Construction Mgmt $709,639 $709,639 Management Reserve $443,524 Sewer Change Order $534,530 Remaining Mgmt Reserve $18,524 Add Mgmt Reserve $300,000 Revised total $5,903,050 $6,374,972  Construction Funding Funding Amount Based on Bid Available Amount Federal Grant $2,676,185 $3,020,000 State TIB Grant $1,455,524 *$1,455,524 Street Fund (Impact fees) $39,685 $280,000 Water Fund $712,904 $776,475 Stormwater Fund $0 $450,528 Sewer Fund $345,002 $718,685 Comcast & Wave $125,215 $125,215 Verdant Grant $580,000 $580,000 Total $5,934,515 $7,406,427 *TIB Grant Award - $2,245,318 Mr. English reported a sinkhole developed on the site Friday. Potholing indicates the sinkhole appears to be following the Lynnwood trunk sewer main for 200-300 feet. Investigation will continue over the next few days and could potentially result in an increase in the project cost. Public Works Director Phil Williams said it is hard to know what the problem is; staff has been in contact with Lynnwood. Although the trigger for the sinkhole is unknown, it appears the fill used in 1962 was of poor quality. 4.1.a Packet Pg. 21 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 19 Councilmember Fraley-Monillas inquired about the Verdant grant. Mr. English answered that was a grant for the Bike2Health improvements incorporated into this project. Councilmember Teitzel commented it was difficult to hear bad news. He referred to Mr. English’s statement that the increases were eligible for federal reimbursement and asked about the process and whether reimbursement was certain. Mr. English answered reimbursement is certain. He referred to the list of construction funding sources, pointing out the difference between the federal grant amount based on bid and the available amount. The federal grant is a reimbursement program; funds are expended and then submitted for reimbursement. Councilmember Fraley-Monillas commented when traveling on 76th southbound during rush hour today, the traffic flowed very smoothly. Mr. English said the signal will be activated Wednesday or Thursday which will optimize operation of the intersection. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN THE REVISED CHANGE ORDER AND INCREASE THE BUDGET FOR THE UTILITY UNDERGROUND CONVERSION FOR SNOHOMISH COUNTY PUD AND FRONTIER COMMUNICATIONS. MOTION CARRIED UNANIMOUSLY. 9. REPORTS ON COUNCIL COMMITTEES 1. COUNCIL COMMITTEE REPORTS AND MINUTES Finance Committee Councilmember Teitzel reported the committee discussed:  Change Order No. 2 for 76th Ave/212th St Intersection Improvement Project  November 2017 Financial Report  Establishing New Funds for Edmonds Marsh, Homelessness and Opioid Response  Sno-Isle Library Revenue and Expenditure Analysis – Edmonds subsidizing system COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED UNANIMOUSLY. Parks, Planning & Public Works Committee Councilmember Tibbott reported the committee discussed:  Potential for special Parks, Planning & Public Works Committee meetings for items that take in excess of 30 minutes to discuss such as Parametrix contract. Suggest other committees consider the same practice  ILA regarding Lake Ballinger Forum Public Safety & Personnel Committee Councilmember Mesaros reported the committee discussed:  City Wellness Ordinance  Recommended approval of three position descriptions 10. MAYOR’S COMMENTS Mayor Pro Tem Council President Nelson announced the formation of a new task force to address homelessness and shelters and the appointment of Councilmembers Teitzel and Fraley-Monillas and himself to the committee. He looked forward to the task force convening. 4.1.a Packet Pg. 22 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes January 16, 2018 Page 20 With regard to the length of committee meetings, he suggested the topic of parks be reassigned from the Parks, Planning & Public Works Committee to the Public Safety and Personnel Committee. 11. COUNCIL COMMENTS As it is still dark in the morning when students are traveling to school, Councilmember Tibbott encouraged drivers to watch for pedestrians, especially in school zones. A jogger was attacked this morning near Edmonds-Woodway High School at a time when students could be walking to school; he reminded everyone to be especially aware when traveling in the dark. Councilmember Mesaros referred to statements made during Audience Comments that were in the fake news category, including that the City and the Council were putting out fake news. He encouraged the Council and citizens to listen well and hear what people are saying and to comment on appropriate facts. Councilmember Fraley-Monillas reported she has been reappointed as Chair of the Snohomish Health District 2018; a great honor as it was rare to appoint the same chair for two years. The Health District has no plans to approve safe injection sites anywhere in their jurisdiction. She was surprised to hear from the public that the City Council was interested in approving safe injection sites and clarified the Council has not discussed it, it is not in the planning, and there are no plans to approve a safe injection site. She referred to a comment that a ban on safe injection sites needed to be approved before a new City Council came in and approved a safe injection sites, pointing out a future Council can do whatever they wish including reversing a decision made by the current Council. Councilmember Fraley-Monillas referred to comments made tonight about the need for therapy, services and treatment beds. Statistically one in ten people in the room have an addiction to heroin, opioids or other drugs. After counting the people in the room, she calculated statistically 3-4 have an addiction to drugs. She agreed addiction was rampant in society and the Council will continue to do right thing. In her personal view, the right thing was not to create safe injection sites in Edmonds; they have been proven to be costly not necessarily helpful. She pointed out the high cost of a safe injection site due to the high security and having a nurse on duty, a cost few cities are interested in bearing. She offered to talk or correspond with anyone regarding the opioid/heroin tragedy affecting Snohomish County. Councilmember Teitzel reported it has been 50 years since Martin Luther King, Jr. was assassinated; his message of trust, tolerance and trust is just as powerful today. He attended the Martin Luther King, Jr. prayer breakfast yesterday in downtown Seattle along with 650 other people including current and former elected officials such as Ron Sims, Norm Rice, Maria Cantwell and others. It was a very stirring, rousing session that reminded him of Dr. King’s message regarding respect, tolerance and embracing other with different backgrounds. 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 14. ADJOURN With no further business, the Council meeting was adjourned at 10:25 p.m. 4.1.a Packet Pg. 23 Attachment: 01-16-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 01/23/2018 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #229375 through #229462 dated January 18, 2018 for $1,443,110.17. Approval of wire payments $15,923.89 and $24,203.42. Approval of payroll direct deposit and checks #63130 through #63137 & #63143 for $531,368.84, benefit checks #63138 through #63142 and wire payments of $548,066.45 for the pay period January 1, 2018 through January 15, 2018. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: trial ck list 01-18-18 wire 01-12-18 wire 01-18-18 FrequentlyUsedProjNumbers 01-18-18 payroll summary 01-15-18 payroll summary 01-15-18a payroll benefit 01-15-18 4.2 Packet Pg. 24 01/18/2018Check ListCity of Edmonds111:04:15AMPage:apChkLstTrialBank : usbank U.S. BANKCheck TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck #39688812/18/2017PW - PEST CONTROL QUARTERLYAARD PEST CONTROL0650521/18/2018229375165.4539690112/27/2017PM & SENIOR CENTER PEST CONTROL CUST 1-1137.8839686712/12/2017MEADOWDALE CC PEST CONTROL CUST 1-23276391.5788.24E4FB.Pmt 4 (Final)1/17/2018E4FB.PMT 4.FINAL.THRU 6/30/171,140.00AGR CONTRACTING INC0756791/18/20182293761,140.00102051/8/2018MONTHLY WHOLESALE WATER CHARGES117,749.27ALDERWOOD WATER DISTRICT0008501/18/2018229377117,749.270111180441/12/2018FINANCE DEPT WATERALLWATER INC0655681/18/201822937841.6464.690111180451/12/2018WWTP: 1/12/18 DRINKING WATER SERVICE23.0510278112/31/2017WWTP: 503 METALS TEST SAMPLE 17-A0021394100.00AM TEST INC0015281/18/2018229379100.0019905270221/10/2018WWTP: 1/10/18 MATS, TOWELS, UNIFORMS133.55ARAMARK UNIFORM SERVICES0697511/18/2018229380133.55251421/10/2018SPANISH INTERPRETER COURT 01/10/2018132.64BASLER, TONY0752171/18/2018229381132.642017-EDM-1111/30/2017PLAN REVIEW 16-1684, 17-1246BECK & ASSOCIATES PLLC0730411/18/20182293822,306.002,746.002017-EDM-1212/31/2017PLAN REVIEW 16-1538440.0010251-12-171/5/2018HOUSING STRATEGY9,062.50BERK CONSULTING INC0699891/18/20182293839,062.5094851/4/2018DEVELOPMENT CODE AMENDMENT2,560.00BHC CONSULTANTS LLC0692261/18/20182293842,560.0083808A-IN12/14/2017UNIT 285 REPAIRS237.42BLUE STAR GAS0743071/18/2018229385237.42143801/3/2018E5NA.SERVICES THRU DECEMBER 20171,763.25BLUELINE GROUP LLC0737601/18/20182293861,763.259355771012/28/2017STORM - 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METER BOXES706.6210126831/1/2018FEDERAL LOBBYIST DECEMBER 20176,000.00CROSSROADS STRATEGIES LLC0759251/18/20182293966,000.00IN4356312/29/2017STREET - DEICER16,251.94CRYOTECH DEICING TECHNOLOGY0659611/18/201822939716,251.94E6JB.Pmt 71/17/2018E6JB.PMT 7 THRU 12/29/17117,406.01D & G BACKHOE INC0695291/18/2018229398117,406.0141304912/22/2017E1CA.SERVICES THRU 12/9/171,623.01DAVID EVANS & ASSOC INC0738231/18/20182293991,623.01OIT 397212/31/2017WASTEWATER OPERATOR CERT 2018 ANNUAL30.00DEPT OF ECOLOGY0066261/18/201822940030.001Page:4.2.aPacket Pg. 25Attachment: trial ck list 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Check ListCity of Edmonds211:04:15AMPage:apChkLstTrialBank : usbank U.S. BANK(Continued)Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck #18-38201/12/20181/2/18 COUNCIL 1/9/18 COUNCIL & COMM MEE204.00DINES, JEANNIE0645311/18/2018229401204.0017-2741.112/28/2017E8CB.TO 17-06.SERVICES THRU 12/24/177,451.00DUANE HARTMAN & ASSOCIATES INC0702441/18/20182294027,451.00518500311/21/2017FAC MAINT - SUPPLIES22.74DUNN LUMBER0072531/18/201822940322.745-000801/9/2018IRRIGATION AT HWY 99/CITY LINEEDMONDS WATER DIVISION0087051/18/201822940476.29136.185-103511/9/2018INTERURBAN TRAIL59.89AR902411/16/2018ACCT#MK5648 CONTRACT 2600-02 PRINTER MAI338.84ELECTRONIC BUSINESS MACHINES0088121/18/2018229405338.84172751/8/2018WWTP: DIP STICK W/EXTENSION/CASE399.90ENVIRONMENTAL BIOTECH INT'L0687961/18/2018229406399.90781448612/31/2017TOURISM PROMOTION AD IN KITSAP WEEKLY 12EVERETT DAILY HERALD0093501/18/2018229407542.25EDH7914191/5/2018E5KA.SEPA ADVERTISEMENT53.32EDH7916991/8/2018E5FD.SEPA ADVERTISEMENT48.16EDH7917031/8/2018CITY NOTICE - PUBLIC RECORDS ORDINANCE683.2939.56361371/2/2018CITY OF EDMONDS 2018 ANNUAL MEMBER DUES700.00EVERGREEN RURAL WATER OF WA0731331/18/2018229408700.00WAMOU4733312/11/2017FLEET SHOP - SUPPLIES13.05FASTENAL COMPANY0663781/18/201822940913.05572315911/27/2017FS 17- SUPPLIES337.98FERGUSON ENTERPRISES INC0098151/18/2018229410337.98425-771-47411/7/2018425-771-4741 CEMETERY PHONE/INTERNETFRONTIER0119001/18/2018229411138.66425-776-53161/1/2018425-776-5316 PARKS MAINT FAX LINE102.41425-712-04231/7/2018WWTP: 1/7-2/6/18 AFTER HOUR BUSINESS LIN73.12425-775-13441/7/2018425-775-1344 RANGER STATION382.2668.07JAN 2018 PER DIEM1/16/2018PER DIEM FOR BACKGROUND IN SO. VIRGINIA198.00GOVANTES, JULIE0764341/18/2018229412198.001409441/17/2018WATER HYDRANT DEPOSIT PARTIAL RETURN850.00GRANITE CONSTRUCTION CO0764361/18/2018229413850.001168-10021/4/2018FIVE CORNERS FEASIBILITY STUDY1,881.00HEARTLAND LLC0700761/18/20182294141,881.00416411/4/2018E5FB.SERVICES THRU 12/31/17HERRERA ENVIRONMENTAL0726471/18/20182294158,455.329,332.83416641/8/2018TREE BOARD CONSULTANT877.512Page:4.2.aPacket Pg. 26Attachment: trial ck list 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Check ListCity of Edmonds311:04:15AMPage:apChkLstTrialBank : usbank U.S. BANK(Continued)Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck #701048612/12/2017CITY PARK BLDG SUPPLIESHOME DEPOT CREDIT SERVICES0678621/18/2018229416165.45809426012/11/2017CITY PARK BLDG - SUPPLIES153.31758591412/12/2017TRAFFIC - SUPPLIES FOR PED BUTTON95.321134112/19/2017FAC MAINT SHOP SUPPLIES91.30304391412/6/2017FAC MAINT SHOP SUPPLIES84.84802469412/21/2017FAC MAINT SHOP SUPPLIES84.63802471112/21/2017FAC MAINT SUPPLIES82.47301815712/6/2017CITY PARK SUPPLIES81.03102311612/8/2017FAC MAINT SHOP SUPPLIES71.302431112/19/2017TRAFFIC - 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STREET SWEEPING1,679.85REGIONAL DISPOSAL COMPANY0626571/18/20182294431,679.85E7AC.E2AD.Pmt 161/17/2018E7AC.E2AD.PMT 16 THRU 12/31/1731,112.68RODARTE CONSTRUCTION INC0752881/18/201822944431,112.685280012/31/2017E6AA.SERVICES THRU 12/31/1756,991.99SCJ ALLIANCE0763281/18/201822944556,991.9937812/13/2017MUSEUM WINDOWS - SUPPLIESSEATTLE HISTORIC WINDOW CO0760171/18/2018229446323.4037712/13/2017MUSEUM WINDOW SUPPLIES215.2737612/13/2017MUSEUM WINDOWS - SUPPLIES684.27145.60067954000011/27/2017CHARGES & FEE FOR EMERGENCY INTERTIE3,924.00SEATTLE PUBLIC UTILITIES0739931/18/20182294473,924.0017-695312/21/2017STORM SUPPLIES374.97SEATTLE PUMP AND EQUIPMENT CO0670761/18/2018229448374.97255041/10/2018SPANISH INTERPRETER COURT 01/10/2018105.02SEPULVEDA, PABLO0704951/18/2018229449105.02968547/29/2017E4FC.SERVICES THRU 7/15/1715,122.28SHANNON & WILSON INC0701151/18/201822945015,122.284Page:4.2.aPacket Pg. 28Attachment: trial ck list 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Check ListCity of Edmonds511:04:15AMPage:apChkLstTrialBank : usbank U.S. BANK(Continued)Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck #190003755212/20/2017E1CA.UTILITY RELOCATIONSNO CO PUD NO 10373751/18/2018229451206,855.082006-5164-41/9/2018PARK MAINTENANCE SHOP942.332002-6027-11/11/2018YOST POOL547.992011-8453-81/11/2018HICKMAN PARK116.542014-5305-71/11/2018CIVIC CENTER PLAYFIELD LIGHTS70.132215-9374-21/2/2018TRAFFIC LIGHT 21132 76TH AVE W / METER 158.602021-1448-41/9/2018CITY PARK S RESTROOMS & SHELTER53.672006-5085-11/9/2018CITY PARK RESTROOMS23.482013-8327-01/10/2018CITY PARK GAZEBO18.892019-2988-21/5/2018WWTP: 12/6/17-1/3/18 FLOW METER 8421 24416.602025-4064-71/9/2018SIERRA PARK IRRIGATION 8100 190TH ST SW208,719.9116.60718481/8/2018PARKS MAINT 5005 DUMP FEES522.00SNOHOMISH COUNTY0066301/18/2018229452522.001312554811/3/2018WWTP: 1/10/18 PRAESTOL3,637.25SOLENIS LLC0761781/18/20182294533,637.251047571/11/2018WWTP: DEC 2017 ROLLOFF ASH DISPOSAL+TAXE3,244.72SOUND DISPOSAL CO0383001/18/20182294543,244.7246608/412/8/2017FAC MAINT - WORK JACKET -P CLEVELEND120.98SOUND SAFETY PRODUCTS0384101/18/2018229455120.9813038331/21/2018PLAN REVIEW SERVICES THRU 12/29/175,817.93STANTEC CONSULTING SERVICES0749901/18/20182294565,817.931818498512/29/2017TRAFFIC - SUPPLIES455.34TACOMA SCREW PRODUCTS INC0409171/18/2018229457455.341409461/17/2018HYDRANT DEPOSIT REFUND - TASTAD CONST950.00TASTAD CONSTRUCTION INC0764351/18/2018229458950.00821/17/2018REIMBURSEMENT1,272.00TRIBUZIO, WALLACE0427501/18/20182294591,272.005684 SUMMER CAMP8/30/20175684 SUMMER SOCCER CAMP INSTRUCTION2,104.80UK SOCCER ELITE0744941/18/20182294602,104.80BID-1687/0907BID/ED! CREDIT FOR SHIPPING COSTS ON RETUS BANK0626931/18/2018229461-22.771,832.97BID-1687/09071/8/2018BID/ED! ADVERTISING, SUPPLIES FOR HOLIDA1,855.74119912/29/2017TRAFFIC - SUPPLIES762.73ZUMAR INDUSTRIES INC0512821/18/2018229462762.73Sub total for U.S. BANK:1,443,110.175Page:4.2.aPacket Pg. 29Attachment: trial ck list 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Check ListCity of Edmonds611:04:15AMPage:apChkLstTrialchecks in this report.Grand Total All Checks:881,443,110.176Page:4.2.aPacket Pg. 30Attachment: trial ck list 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 1 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1122018 1/12/2018 062693 US BANK 0781 CITY COUNCIL REGISTRATION/TRAVEL AWC Conference (1-24-18) Registration 001.000.11.511.60.49.00 200.00 Snohomish County Cities Dinner 001.000.11.511.60.43.00 140.00 TONER FOR FAX/COPY MACHINE COURTROOM1683.17 TONER FOR FAX/COPY MACHINE COURTROOM 001.000.23.512.50.31.00 84.52 COFFEE MAKER FOR JURORS 001.000.23.512.50.49.20 19.99 PASSPORT MAILING LABELS 001.000.23.512.50.42.00 66.50 10.3% Sales Tax 001.000.23.512.50.31.00 8.72 10.3% Sales Tax 001.000.23.512.50.49.20 2.06 PASSPORT MAILING LABELS1683.18 PASSPORT MAILING LABELS 001.000.23.512.50.42.00 59.85 AA BATTERIES4697 AA batteries 001.000.21.513.10.31.00 12.49 File folders 001.000.21.513.10.31.00 11.52 Manila folders 001.000.21.513.10.31.00 9.78 compostable hot cups 001.000.21.513.10.31.00 31.74 holiday greeting cards for 001.000.21.513.10.31.00 15.90 decorations for holiday lunch 001.000.21.513.10.31.00 1.64 prints 001.000.21.513.10.31.00 4.95 1Page: 4.2.b Packet Pg. 31 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 2 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1122018 1/12/2018 (Continued)062693 US BANK postage for communication to Hekinan 001.000.21.513.10.31.00 3.25 Amazon Prime membership 001.000.21.513.10.49.00 10.99 Smead Pressboard classification folders 001.000.21.513.10.31.00 17.70 Edmonds poster for Rep Jayapal's Office 001.000.21.513.10.49.00 13.99 scissors 001.000.21.513.10.31.00 12.11 double stick tape 001.000.21.513.10.31.00 11.36 full sheet clear labels 001.000.21.513.10.31.00 13.21 spiral notebooks 001.000.21.513.10.31.00 30.35 full year wall calendar 001.000.21.513.10.31.00 16.99 Snoco Cities 2018 membership 001.000.21.513.10.49.00 200.00 EASC Economic Forecast 001.000.21.513.10.49.00 40.00 10.3% Sales Tax 001.000.21.513.10.49.00 1.13 10.3% Sales Tax 001.000.21.513.10.31.00 16.31 NUC, MONITORS, MEMORY, SSD, SPEAKERS5179.17 Newegg.com - Intel NUC Barebone System, 001.000.41.521.22.35.00 730.97 Newegg.com - ORICO M3H4 High Speed 001.000.41.521.22.35.00 14.99 Newegg.com - Logitech S-150 2.0 Speaker 001.000.41.521.22.35.00 14.79 Newegg.com - Club 3D CAC-1507 USB-C to 2Page: 4.2.b Packet Pg. 32 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 3 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1122018 1/12/2018 (Continued)062693 US BANK 001.000.41.521.22.35.00 24.52 BARRACUDA, JOOMLA, NUC5179.18 Newegg.com - Intel NUC Barebone System 512.100.31.518.88.35.00 1,453.70 Newegg.com - Logitech S150 1.2 Watt 2.0 512.100.31.518.88.35.00 29.58 Newegg.com - Orico M3H4 High Speed 512.100.31.518.88.35.00 28.94 Newegg.com - Club 3D CAC-1507 USB-C to 512.100.31.518.88.35.00 49.04 Joomla - RSEvents!Pro Single site 512.000.31.518.88.49.00 32.82 Newegg.com - Intel NUC Barebone System 512.100.31.518.88.35.00 1,303.73 Barracuda - Barracuda Message Archiver 512.000.31.518.88.48.00 4,671.00 Baracuda - Email Security Gateway 300 1 512.000.31.518.88.48.00 1,363.00 WAPRO MEMBERSHIP, SNOHOMISH COUNTY RECOR5593.17 SNOHOMISH COUNTY RECORDING OF CRITICAL 001.000.25.514.30.49.00 235.00 AMAZON - WEEKLY/ MONTHLY PLANNER 001.000.25.514.30.31.00 29.19 SNOHOMISH COUNTY RECORDING OF LIENS 421.000.74.534.80.49.00 210.00 SNOHOMISH COUNTY RECORDING OF LIENS 423.000.75.535.80.49.00 210.00 COSTCO - HARDSIDE SUITCASE TO REPLACE 001.000.25.514.30.31.00 36.38 AMAZON - DUAL XLR3M 6" Y CABLE 001.000.25.514.30.31.00 15.54 WAPRO MEMBERSHIP FOR CITY CLERK - SCOTT 001.000.25.514.30.49.00 25.00 MRSC REGISTRATION, AMAZON5593.18 3Page: 4.2.b Packet Pg. 33 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 4 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1122018 1/12/2018 (Continued)062693 US BANK MRSC REGISTRATION FOR SUSAN QUAN 001.000.25.514.30.49.00 35.00 AMAZON - OFFICE CHAIR GAS LIFT FOR 001.000.25.514.30.31.00 31.04 YEAR END FORMS, TRAINING FOR S SATTERLUN5639 Tyler Business Forms - W-2, 001.000.31.514.23.31.00 411.58 Code 4 Public Safety Education - Front 001.000.31.514.23.49.00 97.00 DC LODGING, TRANSPORTATION, OFFICESPACE,5923 Lodging, transportation while in DC for 001.000.61.558.70.43.00 567.77 Sit Stand desk attachment for director 001.000.61.557.20.35.00 500.00 Sit Stand desk attachment for director 001.000.61.558.70.35.00 65.77 Wireless keyboard 001.000.61.557.20.31.00 37.37 Diversity Commission books to donate to 001.000.61.557.20.49.00 829.80 Facebook advertising for Holiday Market 001.000.61.558.70.41.40 31.24 OfficeSpace office vacancies for website 001.000.61.558.70.41.00 100.00 Caroling contest supplies for 12/7/17 001.000.61.558.70.31.00 23.71 Posters for Holiday Market 001.000.61.558.70.49.00 21.96 Brochures for Waterfront Connector 001.000.61.557.20.49.00 25.81 WASHINGTON DC TRIP7483.17 December Mayor's Luncheon meeting 001.000.21.513.10.49.00 13.00 Breakfast in DC for Mayor Earling, 4Page: 4.2.b Packet Pg. 34 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 5 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 1122018 1/12/2018 (Continued)062693 US BANK 001.000.21.513.10.43.00 68.17 in-flight meal to Washington DC 001.000.21.513.10.43.00 16.00 Lunch at airport 001.000.21.513.10.43.00 12.08 Breakfast in DC for Mayor 001.000.21.513.10.43.00 20.00 Lunch in DC for Mayor, Doherty & 001.000.21.513.10.43.00 49.84 In flight meal from DC 001.000.21.513.10.43.00 14.50 Airport parking 001.000.21.513.10.43.00 61.67 Hotel room -- Washington DC 001.000.21.513.10.43.00 479.86 JANUARY MAYOR'S LUNCHEON MEETING7483.18 January 2018 Mayor's Luncheon Meeting 001.000.21.513.10.49.00 13.48 GFOA CONFERENCE, CONFERENCE TABLE FOR S8296 Amazon - Conference table for S James 001.000.31.514.20.35.00 392.00 GFOA - Conference registration for S 001.000.31.514.20.49.00 380.00 WFOA & WPTA MEMBERSHIPS FOR D TURLEY9573 WFOA - 2018 Membership dues for D Turley 001.000.31.514.23.49.00 50.00 WPTA - 2018 Membership dues for D Turley 001.000.31.514.23.49.00 40.00 Total :15,923.89 Bank total :15,923.891 Vouchers for bank code :usbank 15,923.89Total vouchers :Vouchers in this report1 5Page: 4.2.b Packet Pg. 35 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/12/2018 Voucher List City of Edmonds 6 9:46:34AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 6Page: 4.2.b Packet Pg. 36 Attachment: wire 01-12-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds1 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018062693 US BANK 0091.17US BANK - EW DECEMBER 2017HOLIDAY BRUNCH DECOR001.000.22.518.10.49.00 59.30HOLIDAY BRUNCH SUPPLIES001.000.22.518.10.49.00 98.43JOB POSTING NRPA - DEPUTY PARKS DIRECTOR001.000.22.518.10.41.40 244.00JOB POSTING CRAIGSLIST - COMBO BUILDING001.000.22.518.10.41.40 45.00JOB POSTING PNCWA - WWTP SUPERVISOR001.000.22.518.10.41.40 200.00JOB POSTING BAREFOOT STUDENT001.000.22.518.10.41.40 50.00US BANK - EW JANUARY 20180091.18JOB POSTINGAPWA - ENGINEERING TECH001.000.22.518.10.41.40 295.00JOB POSTING HUSKYJOBS - ENGINEERING001.000.22.518.10.41.40 10.00JOB POSTING CRAIGSLIST - ENGINEERING001.000.22.518.10.41.40 90.00US BANK - MAH DECEMBER 20170846.17EMPLOYEE OF YEAR GIFT CARD001.000.22.518.10.49.00 50.00MAH TRAINING - LABOR LAW & ARBITRATION001.000.22.518.10.43.00 375.00INV#1885 01/08/18 - POLICE 2 - EDMONDS P1885.17FEDEX CHG #17-28644001.000.41.521.10.42.00 19.57FEDEX CHG #17-29839001.000.41.521.10.42.00 16.11FEDEX CHG #17-30019001.000.41.521.10.42.00 16.08FUEL/EXPLORER ACADEMY-MEHL001.000.41.521.40.43.00 147.121Page:4.2.cPacket Pg. 37Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds2 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANKINV#1885 01/08/18 - POLICE 2 - EDMONDS P1885.18PLANE/HOTEL/CAR-BACKGRD INVEST-GOVANTES001.000.41.521.40.43.00 1,052.46INV#2519 01/08/18 - POLICE 1 - EDMONDS P2519.17MEAL/DRE SCHOOL-SWARTZ001.000.41.521.40.43.00 10.90FERRY CHG/DRE SCHOOL-SWARTZ001.000.41.521.40.43.00 45.0016X20 PRINTS001.000.41.521.10.31.00 92.27WWTP: 4X6 POST IT NOTES/BLUE BALLPT PENS2985.17Amazon: 4X6 POST IT NOTES/BLUE BALLPT423.000.76.535.80.31.00 34.12WWTP: PURELL GEL SANITIZER2985.18AMAZON: PURELL GEL SANITIZER423.000.76.535.80.31.00 42.11INV#3048 01/08/18 - THOMPSON - EDMONDS P3048.17SHRED 3 TOTES 11/21/17 @ $4.83001.000.41.521.10.41.00 14.49MIN MO SERVICE CHG-STERICYCLE001.000.41.521.80.41.00 10.36NEW BALANCE SHOES - SCHEELE001.000.41.521.11.24.00 117.192018 IAPC DUES-MANDEVILLE001.000.41.521.80.49.00 50.002018 IAPC DUES- SCHEELE001.000.41.521.11.49.00 50.002018 IAPC DUES - HAWLEY001.000.41.521.10.49.00 50.00NIKE FEILD BOOTS-ROBINSON001.000.41.521.26.24.00 152.21INV#3048 01/08/18 - THOMPSON- EDMONDS PD3048.182017 DVD CODE REVISER001.000.41.521.40.31.00 43.022Page:4.2.cPacket Pg. 38Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds3 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANKINV#3314 01/08/18 - LAWLESS - EDMONDS PD3314.17MO CHG FOR DATA ON TRAIL CAMERA001.000.41.521.22.42.00 9.99INV#3314 01/08/18 - LAWLESS - EDMONDS PD3314.18FBINAA ANNUAL DUES - LAWLESS001.000.41.521.10.49.00 110.00DRONEDEPLOY.COM - MONTHLY SUBSCRIPTION3355.17Dronedeploy.com - Monthly Subscription422.000.72.531.40.41.00 299.00AMAZON - FAC MAINT - SUPPLIES4519.17Amazon - Fac Maint - Supplies001.000.66.518.30.31.00 261.08Edmonds Hardware- Fac Maint Office001.000.66.518.30.31.00 12.65Jim Dandy - Wade James - Sewer Repair001.000.66.518.30.48.00 549.07Gensco - Boys & Girls Club - Supplies001.000.66.518.30.31.00 71.30Edmonds Hardware Ace - Pest Control001.000.66.518.30.31.00 29.82HomePro - 2 Vacuums001.000.66.518.30.35.00 2,020.00Home Depot - Fac Maint - Miter Saw001.000.66.518.30.35.00 605.55HOME DEPOT - FAC - THERMOSTAT4519.18Home Depot - FAC - Thermostat001.000.66.518.30.31.00 120.89APWA - PW Contract Admin Basics Seminar001.000.66.518.30.49.00 20.004675 PARKS CR CARD 20174675.17DISCOUNT SCHOOL SUPPLY: PRESCHOOL001.000.64.571.29.31.00 556.27SNOHOMISH COUNTY PUBLIC WORKS: DUMP001.000.64.571.22.49.00 40.253Page:4.2.cPacket Pg. 39Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds4 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANKSNOHOMISH COUNTY PUBLIC WORKS: DUMP001.000.64.576.80.47.00 282.75AMAZON: WAIST PACK BAG RANGER UNIFORMS001.000.64.571.23.24.00 99.95AMAZON: CABLE, INDEX CARDS, STICKERS117.100.64.573.20.31.00 61.88NORBERTS: CABLE TENSIONER, FUN CUBE,001.000.64.571.28.31.00 722.16AMAZON: SHELF UNITS001.000.64.571.21.31.00 215.42AMAZON: LEAD001.000.64.571.21.31.00 4.19JOHNNYS SEEDS: SEEDS001.000.64.576.81.31.00 57.00AMAZON: BOOKSHELF001.000.64.571.21.31.00 297.43AMAZON: WORK GLOVES PM001.000.64.576.80.31.00 40.80AMAZON: STANDING DESK CONVERTER001.000.64.571.21.31.00 179.98DIVERSIFIED SPORTS: CABLES001.000.64.571.28.31.00 281.27AMAZON: OFFICE SUPPLIES, WOTS001.000.64.571.21.31.00 325.49AMAZON: OFFICE SUPPLIES, WOTS117.100.64.573.20.31.00 67.97AMAZON: POSTER TAPE117.100.64.573.20.31.00 10.96AMAZON:DESK STAND AND CALCULATOR001.000.64.571.21.31.00 81.26AMAZON: PENCIL001.000.64.571.21.31.00 5.724675 PARKS CR CARD 20184675.18COSTCO: GYMNASTICS SHELF4Page:4.2.cPacket Pg. 40Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds5 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANK001.000.64.571.28.31.00 98.99ISSUU: WINTER DIGITAL CRAZE001.000.64.571.22.49.00 39.006254 PARKS CR CARD 20176254.17AMAZON: DESKS001.000.64.571.21.35.00 1,177.24AMAZON: FILE CABINETS001.000.64.571.21.35.00 729.95AMAZON: DESK001.000.64.571.21.35.00 114.68AMAZON: FILE PEDESTAL001.000.64.571.21.35.00 254.436254 PARKS CREDIT CARD 20186254.18ZEPHYR: HATS001.000.64.571.21.31.00 251.95EDMONDS DEV SVCS: CIVIC STADIUM DEMO125.000.64.594.75.65.00 484.10VISA- SHANE HOPE7000.17parking for PSR meeting001.000.62.524.10.43.00 9.00VISA- SHANE HOPE7000.18SFO Conference HOPE001.000.62.524.10.49.00 475.00SFO conference Hope Air/Hotel001.000.62.524.10.43.00 379.77ENG CREDIT CARD DECEMBER 20178017.17Current Issues in Cell Tower Leases001.000.67.518.21.49.00 254.74ITE Trip Generation 10th Edition001.000.67.518.21.49.00 831.00Rivera CESCL Training001.000.67.518.21.49.00 350.00Richardson - APWA Registration001.000.67.518.21.49.00 120.005Page:4.2.cPacket Pg. 41Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds6 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANKSno County Copies001.000.67.518.21.49.00 4.00AMAZON LABEL TAPE RETURN8083Amazon - label tape returned001.000.62.524.10.31.00 -40.04VISA- DEV SERV8083.17Supplies- Amazon, DSD001.000.62.524.10.31.00 696.65Adobe- Brad001.000.62.524.10.41.00 55.14VISA- DSD8083.18Amazon- office supplies001.000.62.524.10.31.00 49.26classes- Bjorback, Johns, Clugston001.000.62.524.20.49.00 375.00class- Zulauf001.000.67.518.21.49.00 125.00DUBLINER - MEAL FOR TRAVEL8305.17Dubliner - Meal for Travel001.000.65.518.20.43.00 59.32Alaska Airline - Meal for Travel001.000.65.518.20.43.00 6.00STIA Public Parking for Flight001.000.65.518.20.43.00 90.00Amtrak - Rail Pass for Stay001.000.65.518.20.43.00 21.00Phoenix Park Hotel - Stay in Wash DC001.000.65.518.20.43.00 479.86AMAZON - FLEET SHOP SUPPLIES9117.17Amazon - Fleet Shop Supplies511.000.77.548.68.31.20 30.82Amazon - Unit 6 - WeatherTech511.000.77.548.68.31.10 157.95Wesco - Unit 127 - Supplies6Page:4.2.cPacket Pg. 42Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds7 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANK511.000.77.548.68.31.10 20.20Home Depot - Shop Tools511.000.77.548.68.35.00 437.80HomeDepot.com - Shop Tool511.000.77.548.68.35.00 426.86Airline Hydraulics - Unit 31 Supplies511.000.77.548.68.31.10 85.19Amazon - Fleet Shop Tool511.000.77.548.68.35.00 1,053.60Amazon - Unit 64 Supplies511.000.77.548.68.31.10 42.60Amazon - Fleet Shop Supplies511.000.77.548.68.31.20 43.98Sams - Fleet - City Phone Cell Phone511.000.77.548.68.31.10 27.39M&M Tools - Fleet Shop Parts for511.000.77.548.68.49.00 181.41Amazon - Indys - Unit 101 - Supplies511.000.77.548.68.31.10 14.31WA DOL - Unit 67 Tabs and Fees511.000.77.548.68.48.00 16.75Equip. Spec - Unit 7 - Parts511.000.77.548.68.31.10 148.88Amazon - Fleet Shop Tool511.000.77.548.68.35.00 55.90SEAVIEW - FLEET PART9117.18Seaview - Fleet Part511.000.77.548.68.31.10 9.17PayPal Tuttobenema - Unit 10 - Seat511.000.77.548.68.31.10 109.00Home Depot - Unit 6 - Supplies511.000.77.548.68.31.10 7.67REFUND ON #9821 - GREENMUN (CM21413CR)9821.17REFUND REG FOR BASIC SCHOOL RESOURCEG7Page:4.2.cPacket Pg. 43Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds8 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANK001.000.41.521.40.49.00 -495.00INV#9821 01/08/18 - GREENMUN - EDMONDS P9821.17SHEET PROTECTORS FOR MAPBOOKS001.000.41.521.40.31.00 63.4212-TAB DIVIDERS FOR MAPBOOKS001.000.41.521.40.31.00 46.36SWIVEL RADIO HOLSTER001.000.41.521.22.24.00 272.003/4 LEATHER BELT KEEPERS001.000.41.521.22.24.00 48.00SILENT KEY HOLDERS001.000.41.521.22.24.00 110.00FLASHLIGHT RING STRAPS001.000.41.521.22.24.00 66.00LODGING/SRO BASIC - RT SMITH001.000.41.521.40.43.00 859.00OTTERBOX IPHONE CASES001.000.41.521.40.35.00 40.56RIORAND VIDEO CONVERTER(PRISIM)001.000.41.521.40.35.00 17.99DOUBLE MAGAZINE POUCH001.000.41.521.22.24.00 157.50DOUBLE HANDCUFF CASE001.000.41.521.22.24.00 113.00MK IV MACE CASE001.000.41.521.22.24.00 200.00SHEET PROTECTORS FOR MAPBOOKS001.000.41.521.40.31.00 50.746-PK MICROFIBER LENS CLOTH BAGS001.000.41.521.40.31.00 19.98SAFETY GLASSES001.000.41.521.40.31.00 87.80TLO SEARCHES 12/2017001.000.41.521.21.41.00 25.008Page:4.2.cPacket Pg. 44Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 01/18/2018Voucher ListCity of Edmonds9 1:55:24PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1182018 1/18/2018(Continued)062693 US BANKINV#9821 01/08/18 - GREENMUN - EDMONDS P9821.18MOUTHGUARDS FOR NEW HIRES001.000.41.521.40.31.00 160.71REG. WSNIA TRAINING - CLARK001.000.41.521.40.49.00 325.00REG. WSNIA TRAINING - YAMANE001.000.41.521.40.49.00 325.00REG. WSHNA 2018 CONF- FROLAND001.000.41.521.40.49.00 215.00REG. WSHNA CONF- ROBINSON001.000.41.521.40.49.00 215.00Total :24,203.42Bank total : 24,203.421 Vouchers for bank code :usbank24,203.42Total vouchers :Vouchers in this report19Page:4.2.cPacket Pg. 45Attachment: wire 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2019 Waterline Replacement c498 E7JA Revised 1/18/2018 4.2.d Packet Pg. 46 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD Revised 1/18/2018 4.2.d Packet Pg. 47 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 1/18/2018 4.2.d Packet Pg. 48 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 1/18/2018 4.2.d Packet Pg. 49 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update Revised 1/18/2018 4.2.d Packet Pg. 50 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018/19 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps PM E8MA c282 Fourth Avenue Cultural Corridor Revised 1/18/2018 4.2.d Packet Pg. 51 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 1/18/2018 4.2.d Packet Pg. 52 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program Revised 1/18/2018 4.2.d Packet Pg. 53 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 1/18/2018 4.2.d Packet Pg. 54 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 1/18/2018 4.2.d Packet Pg. 55 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB Revised 1/18/2018 4.2.d Packet Pg. 56 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 1/18/2018 4.2.d Packet Pg. 57 Attachment: FrequentlyUsedProjNumbers 01-18-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) Payroll Earnings Summary ReportCity of EdmondsPay Period: 862 (01/01/2018 to 01/15/2018)Hours AmountHour Type Hour Class DescriptionEducational Pay CorrectionREGULAR HOURS-ed20.00 -156.28NO PAY LEAVEABSENT111-40.00 0.00NO PAY NON HIREDABSENT1128.00 0.00UNPAID L & IABSENT11880.00 0.00SICK LEAVE - L & ISICK1204.00 72.72SICK LEAVESICK121654.00 22,165.57VACATIONVACATION122706.50 30,700.69HOLIDAY HOURSHOLIDAY123186.50 6,448.79FLOATER HOLIDAYHOLIDAY12425.00 804.81COMPENSATORY TIMECOMP HOURS125111.00 4,176.14MILITARY LEAVEMILITARY13112.00 490.44BEREAVEMENTBEREAVEMENT14124.00 1,005.14Kelly Day UsedREGULAR HOURS150108.00 4,270.78COMPTIME AUTO PAYCOMP HOURS15584.89 4,245.97MANAGEMENT LEAVEVACATION1601.00 50.31REGULAR HOURSREGULAR HOURS19013,961.71 531,799.71ADMINISTRATIVE LEAVEREGULAR HOURS19544.00 1,171.44LIGHT DUTYREGULAR HOURS19656.00 4,231.00OVERTIME .5OVERTIME HOURS20511.00 198.67OVERTIME-STRAIGHTOVERTIME HOURS210211.00 9,626.03WATER WATCH STANDBYOVERTIME HOURS21548.00 2,478.69STANDBY TREATMENT PLANTMISCELLANEOUS21615.00 1,401.30OVERTIME 1.5OVERTIME HOURS220346.00 23,877.65OVERTIME-DOUBLEOVERTIME HOURS22511.50 636.17WORKING OUT OF CLASSMISCELLANEOUS4100.00 192.69SHIFT DIFFERENTIALSHIFT DIFFERENTIAL4110.00 1,009.22RETROACTIVE PAYRETROACTIVE PAY6000.00 1,549.64ACCRUED COMPCOMP HOURS60257.50 0.00Holiday Comp 1.0COMP HOURS60390.00 0.00ACCRUED COMP TIMECOMP HOURS604104.25 0.00ACCRUED COMP TIMECOMP HOURS6062.00 0.00BOOT ALLOWANCEMISCELLANEOUS9020.00 2,244.00ACCREDITATION PAYMISCELLANEOUSacc0.00 44.3201/18/2018Page 1 of 34.2.ePacket Pg. 58Attachment: payroll summary 01-15-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary ReportCity of EdmondsPay Period: 862 (01/01/2018 to 01/15/2018)Hours AmountHour Type Hour Class DescriptionAccreditation 1% Part TimeMISCELLANEOUSacp0.00 0.00ACCRED/POLICE SUPPORTMISCELLANEOUSacs0.00 143.49BOC II CertificationMISCELLANEOUSboc0.00 86.48Collision ReconstructionistMISCELLANEOUScolre0.00 114.63TRAINING CORPORALMISCELLANEOUScpl0.00 156.94CERTIFICATION III PAYMISCELLANEOUScrt0.00 554.28CTR INCENTIVES PROGRAMMISCELLANEOUSctr0.00 349.80DETECTIVE PAYMISCELLANEOUSdet0.00 108.48Detective 4%MISCELLANEOUSdet40.00 1,049.38EDUCATION PAY 2%EDUCATION PAYed10.00 775.08EDUCATION PAY 4%EDUCATION PAYed20.00 953.94EDUCATION PAY 6%EDUCATION PAYed30.00 5,031.51FAMILY MEDICAL/NON PAIDABSENTfmla138.00 0.00FAMILY MEDICAL/SICKSICKfmls32.00 1,023.10Family Medical Leave VacationVACATIONfmlv9.00 239.61HOLIDAYHOLIDAYhol2,357.00 88,215.39K-9 PAYMISCELLANEOUSk90.00 108.48LONGEVITY PAY 2%LONGEVITYlg10.00 722.85LONGEVITY 5.5%LONGEVITYlg100.00 396.36LONGEVITY PAY 2.5%LONGEVITYlg110.00 919.55Longevity 9%LONGEVITYlg120.00 5,594.50Longevity 7%LONGEVITYlg130.00 2,471.82Longevity 5%LONGEVITYlg140.00 1,280.98Longevity 1%LONGEVITYlg40.00 329.97Longevity 3%LONGEVITYlg50.00 433.92Longevity .5%LONGEVITYlg60.00 291.25Longevity 1.5%LONGEVITYlg70.00 729.75Medical Leave Absent (unpaid)ABSENTmela5.25 0.00Medical Leave HolidayHOLIDAYmelh9.00 277.59Medical Leave SickSICKmels259.00 9,487.53Medical Leave VacationVACATIONmelv96.00 3,339.28MOTORCYCLE PAYMISCELLANEOUSmtc0.00 216.96Public Disclosure SpecialistMISCELLANEOUSpds0.00 47.1201/18/2018Page 2 of 34.2.ePacket Pg. 59Attachment: payroll summary 01-15-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary ReportCity of EdmondsPay Period: 862 (01/01/2018 to 01/15/2018)Hours AmountHour Type Hour Class DescriptionPHYSICAL FITNESS PAYMISCELLANEOUSphy0.00 2,147.48PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof0.00 169.24SPECIAL DUTY PAY 5%MISCELLANEOUSsdp0.00 279.29ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt0.00 169.24STREET CRIMESMISCELLANEOUSstr0.00 451.58TRAFFICMISCELLANEOUStraf0.00 333.49VACATION ADD BACKVACATIONvab904.00 0.00Total Net Pay: $531,277.70$783,735.9520,732.1001/18/2018Page 3 of 34.2.ePacket Pg. 60Attachment: payroll summary 01-15-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary ReportCity of EdmondsPay Period: 904 (01/18/2018 to 01/18/2018)Hours AmountHour Type Hour Class DescriptionRETROACTIVE PAYRETROACTIVE PAY6000.00 107.27Total Net Pay: $91.14$107.270.0001/18/2018Page 1 of 14.2.fPacket Pg. 61Attachment: payroll summary 01-15-18a (Approval of claim, payroll and benefit checks, direct deposit and Benefit Checks Summary ReportCity of EdmondsPay Period: 862 - 01/01/2018 to 01/15/2018Bank: usbank - US Bank Direct Deposit Check Amt Name Payee # Date Check #63138 01/19/2018 epoa2 EPOA-POLICE2,925.00 0.0063139 01/19/2018 epoa3 EPOA-POLICE SUPPORT485.00 0.0063140 01/19/2018 flex NAVIA BENEFIT SOLUTIONS1,981.68 0.0063141 01/19/2018 teams TEAMSTERS LOCAL 7634,823.50 0.0063142 01/19/2018 icma VANTAGE TRANSFER AGENTS 304884 4,158.20 0.0014,373.380.00Bank: wire - US BANK Direct Deposit Check Amt Name Payee # Date Check #2657 01/19/2018 awc AWC310,850.62 0.002663 01/19/2018 us US BANK92,254.51 0.002664 01/19/2018 mebt WTRISC FBO #N3177B198,773.40 0.002665 01/19/2018 wadc WASHINGTON STATE TREASURER25,014.30 0.002668 01/19/2018 pb NATIONWIDE RETIREMENT SOLUTION 6,500.94 0.002669 01/19/2018 edm CITY OF EDMONDS0.30 0.002670 01/19/2018 oe OFFICE OF SUPPORT ENFORCEMENT299.00 0.00533,693.070.00548,066.450.00Grand Totals:Page 1 of 11/18/20184.2.gPacket Pg. 62Attachment: payroll benefit 01-15-18 (Approval of claim, payroll and benefit checks, direct deposit and City Council Agenda Item Meeting Date: 01/23/2018 Acknowledge receipt of a Claim for Damages from Teena Morse ($3,000.00) Staff Lead: Claims Intake, CIty Clerk's Office Department: City Clerk's Office Preparer: Linda Hynd Background/History N/A Staff Recommendation Acknowledge the receipt of the Claim for Damages by minute entry. Narrative Teena Morse 7611 230th Street SW #72 Edmonds, WA 98026 ($3,000.00) Attachments: Morse Claim for Damages 4.3 Packet Pg. 63 4.3.a Packet Pg. 64 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 65 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 66 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 67 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 68 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 69 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 70 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 71 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 72 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 73 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 74 Attachment: Morse Claim for Damages (Claim for Damages) 4.3.a Packet Pg. 75 Attachment: Morse Claim for Damages (Claim for Damages) City Council Agenda Item Meeting Date: 01/23/2018 Confirmation of Brian Potter for Appointment to Diversity Commission Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History The nine Edmonds Diversity Commission members were originally appointed on October 27, 2015 for staggered 1-, 2- and 3-year terms. As of 12/31/17 Position 4 became available for a full three-year term that runs until December 31, 2020. The position opening was advertised via local media, and previous applicants were also notified. Four new applications were received. One applicant, Brian Potter, was interviewed by the Commission at its regular meeting of December 6, 2017. (A second applicant selected to be interviewed withdrew from consideration at this time due to inability to attend the Commission meeting for an interview.) Pursuant to ECC 10.65.020(B), new appointments to the Diversity Commission shall be made by the seated Commissioners, subject to confirmation by the City Council. Staff Recommendation Confirm appointment of Brian Potter to the Diversity Commission for a term scheduled to expire 12/31/20. Narrative Of the new and previous applications received by the City for consideration to fill the open position, one applicant was interviewed by the Diversity Commissioners: Brian Potter. The Commission voted to appoint Brian Potter to Position 4 for a term scheduled to expire 12/31/20. (His application is attached here.) At a Special Meeting on 1/23/18 the City Council interviewed Brian Potter and forwarded confirmation of his appointment to the 1/23/18 Regular Council meeting Consent Agenda. Attachments: Brian Potter Redacted_Application 4.4 Packet Pg. 76 27 November 2017 To Whom it may concern: Please find attached my application to serve as a member of the Edmonds Diversity Commission. I have been involved in civil rights and diversity discussions at work and in other communities where I have lived, and am very excited about the opportunity to do so in Edmonds. I feel that the social tensions that we have seen amplified in the last year are not new, and that we do our community a disservice if we pretend they are. Those tensions are part of the fabric of our community, and our country. I see the Diversity Commission as an opportunity to bring the tensions into discussions in a respectful way, and to find commonalities that go beyond the perceived differences. I think Edmonds, because of its smaller size, has an opportunity to do this in ways bigger cities cannot, and doing so sooner rather than later can help us flourish. Please consider my application. I would like to have said more, but the form is short and I respect the fact you have many of these to consider. I am happy to answer any questions or discuss anything related to the position or commission, if you need further information or want references. Respectfully, Brian Potter 4.4.a Packet Pg. 77 Attachment: Brian Potter Redacted_Application (Confirmation of Brian Potter for Appointment to Diversity Commission) 4.4.aPacket Pg. 78Attachment: Brian Potter Redacted_Application (Confirmation of Brian Potter for Appointment to Diversity Commission) City Council Agenda Item Meeting Date: 01/23/2018 Ordinance amending ECC Chapter 1.20 related to Public Records Request Policies, and Resolution adopting the State Default Fees for Electronic Records Staff Lead: Scott Passey, City Clerk Department: City Clerk's Office Preparer: Scott Passey Background/History The Public Records Act (“Act”), codified at Ch. 42.56 RCW, requires that each local agency shall provide rules of procedure for the guidance of the public in making requests for inspection or copying of public records. The agency must appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements of the Act. The PRA was enacted in 1972 by initiative to provide the people with broad rights of access to public records in order to promote the public policy of open government and accountability to the public. The City of Edmonds places a high value on openness and accountability, and is fully committed to complying with the PRA. Staff Recommendation Staff recommends passage of the Ordinance and Resolution on the Consent Agenda, per Council instructions at the January 16 meeting. Narrative This agenda item involves two separate actions. The first is a proposed ordinance that amends ECC 1.20 related to the City’s public records request process. In reviewing existing code, it became apparent that the City’s rules of procedure required updating so as to provide the public with a clearer understanding of the records request process. The existing code includes very little detail about the City’s policies and procedures for responding to public records requests. For this reason, staff worked with the City Attorney’s office to elaborate on the City’s process, to include sections related to authority/purpose, process, and exemptions. With the exception of fees, the ordinance does not propose anything new or different from the City’s current practice. The main purpose of the proposed ordinance is to memorialize the City’s current practice in City code so the public knows what to expect when submitting a public records request. The second action relates primarily to fees for public records. In 2015, the Legislature directed the State Auditor’s Office to “develop a methodology and conduct a study to establish an accurate cost estimate for providing paper and electronic copies of records in response to requests under the Public Records Act.” Based on the study and 12 months of stakeholder group work, which included stakeholders from 4.5 Packet Pg. 79 the public, private, and media sectors, the Legislature passed Engrossed House Bill 1595 related to costs associated with responding to public records requests. This Bill authorizes agencies to charge a small fee for providing electronically produced copies of records, and authorizes a customized service charge for requests that require staff with information technology expertise to prepare data compilations or provide customized electronic assess. The effective date of EHB 1595 was July 23, 2017. The City’s fees for public records are contained in a fee schedule adopted by Resolution No. 1238. Currently the City charges $0.15 per page to copy paper up to 11 by 17 inches in size. Fees are waived if five or fewer pages (up to 11 by 17 inches) are requested. The City charges for the actual cost of a CD, DVD, or flash drive, but does not have a fee for scanning or producing electronic records. The City may charge these fees by either establishing the actual cost or through the default fee schedule provided in the statute. Currently, the City uses the default fee, established by the state, for paper copies, and these fees have been established in the City's fee schedule. In order for the City to charge customers the state's default fees for electronic records, the City must amend the fee schedule and adopt findings that it is unduly burdensome for the City to undertake its own study to determine the actual cost for making copies. Staff’s recommendation is to adopt the default fee schedule in lieu of calculating actual costs, which involves creating formulas with a loaded hourly rate for each person involved in processing a request, associated time to scan, and associated printing and scanning equipment costs. The proposed ordinance and resolution provides for these changes. Tonight, Council is scheduled to hold a public hearing to solicit the public’s feedback on the public records request process as well as fees for public records. EHB 1595 requires a public hearing for any jurisdiction considering the implementation of these fees. The State Default Fees are as follows: Cost Categories Fee Method Paper Copies $0.15 per page Scanned Copies $0.10 per page Records provided via email, cloud storage, and CD/DVD/Flash Drive $0.05 per 4 electronic files Quantity of data transmitted in electronic format $0.10 per GB of data Examples: Installment contains 327 scanned pages x $0.10 per page $32.70 79.84 MB $0.00 68 electronic files / 4 = 17 x $0.05 $0.85 CD $0.17 Envelope $0.07 Postage $1.12 TOTAL: $34.91 Installment contains 200 emails / 4 = 50 x $0.05 $2.50 116,329 KB $0.00 Flash drive $4.38 4.5 Packet Pg. 80 Envelope $0.07 Postage $0.70 TOTAL: $7.65 Installment contains 75 emails / 4 = 18.75 x $0.05 $0.94 250 MB $0.00 provided via cloud storage $0.00 Envelope $0.00 Postage $0.00 TOTAL: NO CHARGE (FEES WAIVED IF LESS THAN $1.00) This item was presented to the City Council on January 16, 2018. Following a public hearing and discussion, Council directed the City Clerk to place the enabling legislation on the consent agenda for approval at the next City Council meeting. Attachments: ECC 1.20 Copies, Certifications and Transcriptions of City Records Proposed Ordinance Amending ECC 1.20 Resolution 1238 Public Records Fee Schedule Proposed Resolution - Fee Schedule Update Proposed Resolution - Fee Schedule Exhibit A 4.5 Packet Pg. 81 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/1/3 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS Sections: 1.20.010 City clerk as public records officer – Form for request. 1.20.020 Response or denial of request. 1.20.030 Certain personnel and other records exempt. 1.20.040 Copying fees. 1.20.045 Index of public records – Findings and order. 1.20.050 Transcriptions. 1.20.060 Certification fees. 1.20.070 Modifications to fees and charges. 1.20.080 Public disclosure forms. 1.20.010 City clerk as public records officer – Form for request. A. The city clerk is hereby designated as the public records officer of the city. Contact information for the city clerk is to be made available to the public in a manner reasonably calculated to provide notice of whom to request public records from, such as posting such contact information at City Hall or on the city’s Internet website. B. All persons desiring to inspect or receive a copy of any public record of the city must make their request to the city clerk, or designee, on forms specified by the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.020 Response or denial of request. A. Responses to requests for public records shall be made promptly and pursuant to guidelines established in Chapter 42.56 RCW. Within five business days of receiving a written public record request, the city must respond by either: 1. Providing the record; or 2. Providing an Internet address and link on the city’s website to the specific records requested, except that if the requester notifies the city that he or she cannot access the records through the Internet, then the city will provide access to copies or allow the requester to view the records using a city computer; or 3. Acknowledging that the city has received the request and providing a reasonable estimate of the time the city will require to respond to the request; or 4. Denying the public record request. Denials must be accompanied by a written statement of specific reasons therefor. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. Additional time required to respond to a request may be based on the need to clarify the intent of the request, to locate and assemble the information request, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. The city may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the city need not respond to it. [Ord. 3812 § 1, 2010; Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.030 Certain personnel and other records exempt. The city adopts by reference the exemptions from public disclosure contained in Chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption provided by law, 4.5.a Packet Pg. 82 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Ordinance Amending ECC Chapter 1.20 and Resolution 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/2/3 including but not limited to those exemptions set forth in Exhibit C to “Public Records Act for Washington Cities and Counties,” Municipal Research and Services Center, Report No. 61, July 2006, a copy of which shall be maintained in the office of the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.040 Copying fees. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the city clerk shall pay to the city clerk or a designee of the city clerk a photocopying charge. The charges for copying shall be established by the city clerk and approved by resolution of the city council. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The city clerk may require a deposit in an amount not to exceed 10 percent of the estimated cost of providing copies for a request. If public records are made available on a partial or installment basis, the applicable fees shall be due and payable for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the city shall not be obligated to fulfill the balance of the request. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.045 Index of public records – Findings and order. A. Findings. 1. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. 2. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. 3. The city is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. 4. Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. B. Order. Based upon the findings set forth in subsection (A) of this section, and pursuant to RCW 42.56.070(4), the city council orders the following: 1. The city is not required to maintain an all-inclusive index of public records due to the undue burden and near-impossibility of maintaining such an index. 2. The city will make available for inspection and/or copying all public records, including any indexes that are maintained by the city, except to the extent that such records are exempt from public disclosure. [Ord. 3641 § 2, 2007]. 1.20.050 Transcriptions. The following procedures shall apply unless inconsistent with an order of the Snohomish County Superior Court: A. When the city is required to prepare a verbatim written transcript of any proceeding of the city in response to a writ of review or other action filed in the Superior Court or any other state or federal court, the cost of preparing the same shall be born by the party filing the action pursuant to rates and charges as proposed by the city clerk and approved by the city council. The party filing such action shall pay to the city clerk the estimated costs, as 4.5.a Packet Pg. 83 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Ordinance Amending ECC Chapter 1.20 and Resolution 1/11/2018 Chapter 1.20 COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS http://www.codepublishing.com/WA/Edmonds/3/3 determined by the city clerk, of the preparation of the transcript based on the aforementioned rates and charges, including copying costs and the city clerk shall thereafter have the transcript prepared. B. Should the actual cost incurred by the city in the preparation of the transcript exceed the amount deposited with the city clerk, the party making such deposit shall be required to reimburse the city for such additional amount within 10 days of notification that such amount is due or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the city be less than the estimated cost deposited, such credit due shall be reimbursed by the city to the party making the deposit. [Ord. 3011 § 1, 1995]. 1.20.060 Certification fees. The city clerk shall establish fees for the certification of public records and such fees shall be approved by resolution by the city council. The city clerk shall determine the manner in which, as consistent with applicable law, records and groups of records are to be certified. [Ord. 3011 § 1, 1995]. 1.20.070 Modifications to fees and charges. All fees and charges identified in this chapter may be modified by the city clerk as approved by resolution of the city council from time to time as deemed necessary by the city clerk to reflect increases in the costs of providing the services identified in this chapter. All fees and charges established pursuant to this chapter shall reflect the actual costs of the services provided. [Ord. 3011 § 1, 1995]. 1.20.080 Public disclosure forms. A. Public officials of the city of Edmonds shall file public disclosure forms in accordance with the Washington State Public Disclosure Commission requirements. B. Copies of the forms filed, maintained in the offices of the Washington State Public Disclosure Commission and available for inspection over the Internet, shall be available on-line at the public access computer in the City Hall customer service area without charge. C. One paper copy of each form shall be provided to any member of the public at no charge. Additional copies of any form requested by an individual shall be subject to the copying charges established by this chapter. D. While the Appearance of Fairness Doctrine, Chapter 42.36 RCW, does not require the disclosure of campaign contributions properly disclosed to the public disclosure commission, a councilmember should make a good faith effort to disclose in any quasi-judicial hearing before the council campaign contributions in excess of $250.00 received from a person or entity identified in the record as a party of record. [Ord. 3489 § 2, 2004]. The Edmonds City Code and Community Development Code are current through Ordinance 4081, passed August 15, 2017. Disclaimer: The City Clerk's Office has the official version of the Edmonds City Code and Community Development Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. 4.5.a Packet Pg. 84 Attachment: ECC 1.20 Copies, Certifications and Transcriptions of City Records (Ordinance Amending ECC Chapter 1.20 and Resolution ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 1.20 OF EDMONDS CITY CODE ENTITLED “COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS”; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, pursuant to the Public Records Act (“Act”), codified at Ch. 42.56 RCW, the Washington Legislature requires that each local agency shall provide rules of procedure for the guidance of the public in making requests for inspection or copying of public records; and WHEREAS, pursuant to the Act, a local agency shall appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements of the Act; and WHEREAS, the State Legislators made revisions to the Public Records Act and the City Council desires to adopt them and modify the City’s practices and policies to be consistent with State law; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 1.20 of Edmonds City Code entitled “Copies, Certification and Transcription of City Records” is hereby amended as follows (deleted text shown in strikethrough and new text shown in underline): Chapter 1.20 PUBLIC RECORDS REQUESTS COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS Sections: 1.20.005 Authority and Purpose 1.20.010 City clerk as public records officer – Form for request. 1.20.020 Response or denial of request.Processing public records requests. 1.20.025 Providing records to requestor 1.20.030 Certain personnel and other records eExemptions. 1.20.040 Reproduction fees. 1.20.045 Index of public records – Findings and order. 1.20.050 Transcriptions. 1.20.060 Certification fees. 1.20.070 Modifications to fees and charges. 4.5.b Packet Pg. 85 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 1.20.080 Public disclosure forms. 1.20.005 Authority and Purpose A. RCW 42.56.070(1) requires each agency to make available for inspection and copying nonexempt “public records” in accordance with published rules. The Act, RCW 42.56 010(3), defines “public record” to include any “writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained” by the agency regardless of physical form or characteristics and specifically excludes records that are not otherwise required to be retained by the agency. RCW 42.56.070(2) requires each agency to set forth “for informational purposes” every law, in addition to the Public Records Act, that exempts or prohibits the disclosure of public records held by that agency. B. The purpose of this chapter is to establish the procedures the city of Edmonds will follow in order to provide full access to public records. These rules provide information to persons wishing to request access to public records of the city of Edmonds and establish processes for both requestors and city of Edmonds staff that are designed to best assist members of the public in obtaining such access. C. The purpose of the act is to provide the public full access to information concerning the conduct of government, mindful of individuals’ privacy rights and the desirability of the efficient administration of government. The act and these rules will be interpreted in favor of disclosure. In carrying out its responsibilities under the act, the city of Edmonds will be guided by the provisions of the act describing its purposes and interpretation. D. The provisions of this chapter shall not apply to court case records and administrative records maintained by the Edmonds municipal court in connection to judicial proceedings and records related to the management, supervision, or administration of the court. Access to these records is governed by Washington State Court Rules General Rule 31.1 and case law. E. The provisions of this chapter shall not be construed to create any additional legal obligations upon the city or an independent cause of action against the city. 1.20.010 City clerk as public records officer – Form for request. A. The city clerk is hereby designated as the public records officer of the city. Contact information for the city clerk is to be made available to the public in a manner reasonably calculated to provide notice of whom to request public records from, such as posting such contact information at City Hall or on the city’s Internet website. B. All persons desiring to inspect or receive a copy of any public record of the city must make their request to the city clerk, or designee, by submitting an online records request via the public records request web portal on the City of Edmonds website. on forms specified by the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. C. A requestor without access to the online portal, may submit a request to the city clerk via mail or in person on the forms specified by the city clerk at city hall. The city 4.5.b Packet Pg. 86 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic clerk will then enter the request in the City’s public records request portal for purposes of tracking, processing and providing responses to such records requests. 1.20.020 Response or den ial of request Processing of public records requests. A. Prompt Responses. Responses to requests for public records shall be made promptly and pursuant to guidelines established in Chapter 42.56 RCW. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. Additional time required to respond to a request may be based on the need to clarify the intent of the request, to locate and assemble the information request, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. The city may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the city need not respond to it. [Ord. 3812 § 1, 2010; Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. Acknowledging Receipt of Request. Within five business days of receiving a written public record request, not including the date in which the city clerk receives the request, the city must respond acknowledge the request in one of the ways provided in this subsection: by either: 1. Provideing the record; or 2. Provideing an Internet address or link on the city’s website to the specific records requested, except that if the requester notifies the city that he or she cannot access the records through the Internet, then the city will provide access to copies. If copies are requested, provide the copies to the requestor after payment for the copies has been made by the requestor, or, if copies are being released in installments, after payment of a deposit is made pursuant to ECC 1.20.040(A); or 3. Acknowledgeing that the city has received the request and provideing a reasonable estimate of the time the city will require to respond to the request. This estimate will take into consideration the large number or volume of records requested, the complexity of the request, the time it will take to coordinate departments to locate and assemble the requested records, third party notice, review of records for exemption and review of exemptions and records by legal staff; or 4. If the request is unclear or does not sufficiently identify the requested records, the City will request clarification from the requestor. Such clarification may be requested and provided by telephone. The city clerk or designee may revise the estimate of when records will be available based on the clarification from the requestor. If the requestor fails to respond to the request to clarify and the entire request is unclear, the City of Edmonds need not respond to the request. Otherwise the city will respond to the portions of the request that are clear; or 5. Denying the public record request. Denials must be accompanied by a written 4.5.b Packet Pg. 87 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic statement of specific reasons therefor. C. Identifiable Record. A public records request must be for identifiable records. A request for all, or substantially all, records prepared, owned, used or retained by the city is not a valid request for identifiable records, provided that a request for all records regarding a particular topic or containing a particular keyword or name shall not be considered a request for all of the city’s records. D. Automated Requests. The City may deny an automated or “bot” request that is one of multiple requests from the requestor within a twenty-four hour period. “Bot request” means a request for public record that the city reasonably believes was automatically generated by a computer program or script. E. Protecting Rights of Others. In the event that the requested records contain information that may affect the rights of others and may be exempt from disclosure, the city clerk may, prior to providing the records, give notice to such others whose rights may be affected by the disclosure pursuant to RCW 42.56.580. Such notice should be given so as to make it possible for those other persons to seek an order from a court to prevent or limit the disclosure. The notice to the affected persons will include a copy of the request and shall allow the affected person no more than 10 business days to prevent or limit the disclosure of the record. F. Records Exempt from Disclosure. Some records are exempt from disclosure, in whole or in part. If the city believes that a record is exempt from disclosure and should be withheld, the city clerk will state the specific exemption and provide a brief explanation of why the record or a portion of the record is being withheld. If only a portion of a record is exempt from disclosure, but the remainder is not exempt, the city clerk will redact the exempt portions, provide the nonexempt portions, and indicate to the requestor why portions of the record are being redacted. G. Privilege Log. If the city determines that a record is exempt and should be withheld, in whole or in part, the city will prepare and maintain a privilege log of those records. The privilege log will identify: the type of record withheld; the date of record; the number of pages withheld; the author and/or recipient; the exemption invoked; and a brief explanation of how the exemption applies to the withheld record. A copy of the privilege log will be provided to the records requestor. H. No Duty to Create Records. The City is not obligated to create a new record in order to satisfy a request for records. I. Request for Information. The City may deny a request for information as the request is not a request for a public “record” as required under RCW 42.56. 1.20.025 Providing Records to Requestor. A. Receiving Records. The requestor may indicate to the city clerk whether he or she wishes to inspect records, have the records copied, or have the records uploaded to the 4.5.b Packet Pg. 88 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic city’s online records request web portal. B. Inspection of Records. If a requestor seeks an opportunity to inspect public records, the city clerk shall make the records available for inspection at City Hall during regular business hours. The city clerk, or designee, shall be present or otherwise monitor when records are being inspected. The requestor shall indicate which documents he or she wishes the agency to copy and the city clerk will notify the requestor when the requested documents will be available to claim. C. Providing Records in Installments. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure. D. Revised Estimate of Time. At any time while processing a request, the city clerk may provide the requestor with a revised reasonable estimate of time within which the City will respond to the request. A revised estimate of time will be based on the factors detailed in 1.20.020(B)(3). In addition, a revised estimate may be based upon any unexpected or unforeseen delays encountered during the request processing, additional requests submitted by the same requestor while the initial request is pending, and changed circumstances or other considerations ascertained during processing. E. Providing Electronic Records. When a requestor requests records in an electronic format, if technically feasible, the city clerk will provide the non-exempt records or portions of such records that are reasonably locatable in an electronic format that is used by the city of Edmonds and is generally commercially available; or will provide the records in a format that is reasonably translatable from the format in which the agency keeps the record. The requestor may also opt to have the records provided to them on digital storage media or device. F. Withdrawn or Abandoned Requests. The City may consider a request abandoned and close a request when the requestor either withdraws their request or fails to fulfill their obligations in the processing of the request. The City may consider a request abandoned in the following circumstances: 1. If an entire request is unclear, and the requestor fails to clarify the request within 30 days of the City’s request for clarification; 2. If the requestor fails to inspect records within 30 days of being notified that records are available for inspection; 3. If the requestor misses an appointment to inspect records and fails to contact the City within 30 days of the missed appointment; 4. If the requestor fails to view records within 30 days of being notified that records are available for electronic inspection; 4.5.b Packet Pg. 89 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 5. If the requestor fails to pick up records at City Hall within 30 days of being notified that the records are available for in-person pick-up; or 6. If the requestor fails to pay a deposit or the final payment for the requested copies of records within 30 days of receiving an invoice from the City for payment thereof. G. Closing a Request. After the city clerk has completed a request for disclosure by providing the requestor with responsive documents and a redaction log, if applicable, the city clerk will close the request and inform the requestor of this status. The closure of a request shall signify that the request has been completed and is considered determinative. 1.20.030 Certain personnel and other records exempt. Exemptions. The city adopts by reference the exemptions from public disclosure contained in Chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption provided by law, including but not limited to those exemptions set forth in Exhibit C to “Public Records Act for Washington Cities and Counties,” Municipal Research and Services Center, Report No. 61, July 2006, a copy of which shall be maintained in the office of the city clerk. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. 1.20.040 Copying fees. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the city clerk shall pay to the city clerk or a designee of the city clerk a photocopying charge. The charges for copying shall be established by the city clerk and approved by resolution of the city council. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The city of Edmonds finds that calculating the actual cost to charge the requestor is unduly burdensome and would interfere with city of Edmonds operations. The City employs over 100 employees who earn different salaries and different rates of pay. City public records officer would be required to maintain a record of all employees who contributed to each part of a public record request and potentially charge different amounts for multiple scanned pages. The response time to a public records request may also be delayed in order to calculate scanning costs and create invoices with different rates of scanning charges. The amount of work involved in calculating the cost in providing copies for all separate requests would require a significant portion of one employee’s time. The performance of the city of Edmonds overall mission does not allow for the addition to, or the revision or reassignment of, duties for existing personnel so that these calculations can be done without hiring additional staff. Anticipated revenue, along with adopted priorities for expenditures, does not allow for the hiring of an additional employee for this purpose. Based on the findings above, the city will charge the requestor for photocopies or electronically produced copies of public records in accordance with the charges set forth in RCW 42.56.120(2). Pursuant to that statute, the city will provide, upon request, a 4.5.b Packet Pg. 90 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic summary of the applicable charges before any copies are made to allow the requestor to revise the request to reduce the number of copies to be made and reduce the applicable charges. If a request requires the use of a commercial copy service, including but not limited to large-copy projects, color copies, and over-sized copies, the costs for copies will be the actual cost of the copies charged by such outside vendor. The city clerk may require a deposit in an amount not to exceed 10 percent of the estimated cost of providing copies for a request, including customized service charges. If public records are made available on a partial or installment basis, the applicable fees shall be due and payable for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the city shall not be obligated to fulfill the balance of the request. [Ord. 3641 § 1, 2007; Ord. 3011 § 1, 1995]. B. Costs for Electronic Records. The cost of providing electronic copies of records on digital storage media or device will be the actual cost. If electronically produced copies are being provided by email or through the Public Records Portal, cost for the records will be in accordance with RCW 42.56.120. There will be no charge for transmitting electronic records to a requestor, unless another cost applies such as a scanning fee. C. Costs of Mailing. The city of Edmonds may also charge actual costs of mailing, including the cost of a shipping container; and the actual cost of long distance fax transmission. D. Payment. Payment for the costs of records may be made by cash, check, Mastercard, Visa, made payable to the city of Edmonds. E. Other statutes govern charges for particular kinds of records. As examples, RCW 46.52.085 (charges for traffic accident reports); RCW 10.97.100 (copies of criminal histories); RCW 3.62.060 and 3.62.065 (charges for certain records maintained by courts). F. The requestor may challenge the city’s fee estimate when the requestor believes the city has not made a “reasonable estimate of the charges to produce the copies of records” by seeking judicial review of the city’s action by filing a motion within Snohomish County Superior Court pursuant to the provisions of RCW 42.56.550. G. The city of Edmonds has the discretion to waive copying charges for photocopies or electronically produced copies of public records. The city may also enter into a contract, memorandum of understanding, or other agreements with a requestor that provides an alternative fee arrangement to the charges authorized in RCW 42.56.120, or in response to a voluminous or frequently occurring request. For administrative convenience, the city will waive copying charges for photocopies or electronically produced copies of public records, if the total charges are less than $1.00 per request. 1.20.045 Index of public records – Findings and order. A. Findings. 4.5.b Packet Pg. 91 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 1. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. 2. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. 3. The city is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. 4. Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. B. Order. Based upon the findings set forth in subsection (A) of this section, and pursuant to RCW 42.56.070(4), the city council orders the following: 1. The city is not required to maintain an all-inclusive index of public records due to the undue burden and near-impossibility of maintaining such an index. 2. The city will make available for inspection and/or copying all public records, including any indexes that are maintained by the city, except to the extent that such records are exempt from public disclosure. [Ord. 3641 § 2, 2007]. 1.20.050 Transcriptions. The following procedures shall apply unless inconsistent with an order of the Snohomish County Superior Court: A. When the city is required to prepare a verbatim written transcript of any proceeding of the city in response to a writ of review or other action filed in the Superior Court or any other state or federal court, the cost of preparing the same shall be born by the party filing the action pursuant to rates and charges as proposed by the city clerk and approved by the city council. The party filing such action shall pay to the city clerk the estimated costs, as determined by the city clerk, of the preparation of the transcript based on the aforementioned rates and charges, including copying costs and the city clerk shall thereafter have the transcript prepared. B. Should the actual cost incurred by the city in the preparation of the transcript exceed the amount deposited with the city clerk, the party making such deposit shall be required to reimburse the city for such additional amount within 10 days of notification that such amount is due or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the city be less than the estimated cost deposited, such credit due shall be reimbursed by the city to the party making the deposit. [Ord. 3011 § 1, 1995]. 1.20.060 Certification fees. The city clerk shall establish fees for the certification of public records and such fees shall be approved by resolution by the city council. The city clerk shall determine the manner in which, as consistent with applicable law, records and groups of records are to 4.5.b Packet Pg. 92 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic be certified. [Ord. 3011 § 1, 1995]. 1.20.070 Modifications to fees and charges. All fees and charges identified in this chapter may be modified by the city clerk as approved by resolution of the city council from time to time as deemed necessary by the city clerk to reflect increases in the costs of providing the services identified in this chapter. All fees and charges established pursuant to this chapter shall reflect the actual costs of the services provided. [Ord. 3011 § 1, 1995]. 1.20.080 Public disclosure forms. A. Public officials of the city of Edmonds shall file public disclosure forms in accordance with the Washington State Public Disclosure Commission requirements. B. Copies of the forms filed, maintained in the offices of the Washington State Public Disclosure Commission and available for inspection over the Internet, shall be available on-line at the public access computer in the City Hall customer service area without charge. C. One paper copy of each form shall be provided to any member of the public at no charge. Additional copies of any form requested by an individual shall be subject to the copying charges established by this chapter. D. While the Appearance of Fairness Doctrine, Chapter 42.36 RCW, does not require the disclosure of campaign contributions properly disclosed to the public disclosure commission, a councilmember should make a good faith effort to disclose in any quasi- judicial hearing before the council campaign contributions in excess of $250.00 received from a person or entity identified in the record as a party of record. [Ord. 3489 § 2, 2004]. SECTION 2. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: ________________________________ MAYOR, DAVE EARLING ATTEST/AUTHENTICATE: __________________________________ CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: 4.5.b Packet Pg. 93 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic BY _____________________________ JEFF TARADAY FILED WITH THE CITY CLERK: January 19, 2018 PASSED BY THE CITY COUNCIL: January 23, 2018 PUBLISHED: January 28, 2018 EFFECTIVE DATE: February 22, 2018 ORDINANCE NO.: 4.5.b Packet Pg. 94 Attachment: Proposed Ordinance Amending ECC 1.20 [Revision 3] (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 95 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 96 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 97 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 98 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 99 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 4.5.c Packet Pg. 100 Attachment: Resolution 1238 Public Records Fee Schedule (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic 1 RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PUBLIC RECORDS FEE SCHEDULE AND ESTABLISHING NEW FEES FOR THE COPYING OF PUBLIC RECORDS CONSISTENT WITH APPLICABLE STATE LAWS WHEREAS, section 1.20.040 of the Edmonds City Code provides that fees for copying public records shall be established by the City Clerk and approved by resolution of the City Council; and WHEREAS, in 2017, the Washington State Legislature amended Chapter 42.56 RCW authorizing agencies to amend their fee schedules, after providing notice and a public hearing, to charge requestors those costs incurred for providing electronic copies of records, including costs related to production, file transfer, storage and transmission; and WHEREAS, prior to this legislation, cities were not able to recover costs associated with providing electronic records to requestors; and WHEREAS, recognizing that calculating actual costs for the provision of electronic copies could be unduly burdensome to some agencies, the legislation provided that if an agency policy established that calculating actual costs for such records would be unduly burdensome, then statutory default charges would apply; and WHEREAS, the City of Edmonds is comprised of eight City departments who use different computer systems, programs and information retaining systems for which copying, printing or scanning records is performed by a range of employees with a variety of different equipment, including maintenance and supplies, to perform such duties; and WHEREAS, incorporating the statutory default fees into the City’s fee schedule is warranted as calculating actual costs for providing such records would be extremely difficult and unduly burdensome; and, WHEREAS, the City of Edmonds published notice on December 31, 2017, and January 8, 2018, for a public hearing to be held on January 16, 2018; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Findings. The City Council finds as facts that calculating the actual cost of providing public records would be unduly burdensome because funds were not allocated for performing a study to determine actual copying costs; the City lacks the necessary funds and staff resources to conduct a comprehensive study to determine its actual copying costs; and to conduct such a study would interfere with the City's other essential agency functions. 4.5.d Packet Pg. 101 Attachment: Proposed Resolution - Fee Schedule Update (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic Records 2 Section 2. The public records fee schedule of the City of Edmonds is amended as provided in Exhibit "A", attached hereto, in accordance with the default fees in RCW 42.56.120(2)(b), (c) and (e), and the City shall charge fees for customized services pursuant to RCW 42.56.120(3). Section 3. The public records fee schedule is amended to comport with current practices concerning the copying and provision of oversized documents to requestors as provided in Note 2 of Exhibit “A”, attached hereto. Section 4. The fee schedule shall be posted on the City website and a copy shall be maintained in the Office of the City Clerk and be available for copying and inspection by the public. RESOLVED this ___ day of _____________, 2018. APPROVED: _______________________________________ DAVID O. EARLING, MAYOR ATTEST/AUTHENTICATED: _____________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: 2018 PASSED BY THE CITY COUNCIL: 2018 RESOLUTION NO.: 4.5.d Packet Pg. 102 Attachment: Proposed Resolution - Fee Schedule Update (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic Records -1- EXHIBIT “A” CITY OF EDMONDS PUBLIC RECORDS FEE SCHEDULE Updates to this fee schedule will be made as new documents become available. Any records not identified in this index will be charged on a cost basis. Document Description Department Fee Copies, standard or legal size All Departments 15¢ $0.15 per page (first 5 pages free, unless record exceeds five pages, then standard fees applies) Electronic copies (pdf) e-mailed All Departments No charge $0.10 per page Electronic copies (pdf) on CD/DVD/Flash Drive or provided vial email or cloud storage All Departments Cost of the CD (no charge for pdf document).$0.05 per 4 electronic files Quantity of data transmitted in electronic format All Departments $0.10 per GB of data Business license list City Clerk $5.00 per report Certification charge (blanket) City Clerk $5.00/blanket Certification charge City Clerk $5.00 per page Transcriptions City Clerk $25.00 minimum per hour labor Citizen/immigration letters Mayor No charge Cemetery Deeds Parks & Recreation 1 free copy Land Use Files Land use files relating to subdivisions, Conditional Use Permits, variances, oversized plans, etc. Planning Cost per copy (See Note 2) Code Books 4.5.e Packet Pg. 103 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic -2- Community Development Code Book Code Publishing Co. $75.00 plus tax City Code Book Code Publishing Co. $70.00 plus tax Comprehensive Plans City Comprehensive Plan Planning See Notes 1 and 2 Comprehensive Park, Recreation & Open Space Plan Parks & Recreation See Notes 1 and 2 Pine Ridge Park Master Plan Parks & Recreation See Notes 1 and 2 Bikeway/Walkway Plan Engineering See Notes 1 and 2 Water, Sewer, Stormwater or Transportation Comprehensive Plan Engineering See Notes 1 and 2 Stormwater basin studies Engineering See Notes 1 and 2 Maps Aerial Engineering See Notes 1 and 2 Aerial base map including overlays Engineering See Notes 1 and 2 Aerial, reproducible (Mylar) Engineering See Notes 1 and 2 Miscellaneous maps (includes plat maps, as-built prints and quarter section maps) Planning & Engineering See Notes 1 and 2 Customized electronic maps Planning See Note 3 Construction Plans Construction plans Building, Planning, Engineering $5.00 per sheet See Note 2 Electronic construction plans (pdf) sent via email (maximum of 3 plans sheets) Building, Planning, Engineering No charge $0.05 per 4 electronic files Electronic construction plans (pdf) on CD or flash drive Building, Planning, Engineering Cost of CD or flash drive (no charge for pdf documents) Reports, Misc. Traffic collision reports or Investigation reports Police $3.00 per report up to 10 pages. 15¢ for each 4.5.e Packet Pg. 104 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic -3- additional page. Incident Reports Fire 15¢ for each page Incident photographs and CDs Fire Reimburse actual cost Photographs (4” x 6” size) Police $1.00 per print Photographs (larger size) Police Reimburse actual cost Fingerprint cards Police $5.00 each 4.5.e Packet Pg. 105 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic -4- Budget & Financial Reports Annual Budget Book Finance $15.00 Comprehensive Annual Financial Report Finance $10.00 Audio/Video Recordings Public meeting audio recordings City Clerk $10.00 for audio duplication, per hour minimum of equipment use, plus materials Municipal Court proceedings audio recordings Municipal Court $10.00 for audio duplication, per hour minimum of equipment use, plus materials City Council Meetings video recordings Council Office $10.00 for video duplication per hour minimum of equipment use, plus materials NOTES: Note 1: Documents are available for review. Copies may be obtained at the per page/file cost. Note 2: If it is determined that staff salaries, benefits, or overhead charges would cause the per copy charge to be higher than 15¢ per page, a statement detailing the actual cost will be prepared. The statement will include the factors and manner used to determine the actual per page copying cost or other allowable costs (per RCW 42.56.120). The City does not maintain equipment to copy oversized plans and maps. Therefore, where land use plans, maps, and oversized copies are requested, the City will send the requested records to a third-party vendor, which will copy the records and bill the requestor directly. Note 3: The city may provide customized electronic maps in response to a request and charge a fee for the customization. 4.5.e Packet Pg. 106 Attachment: Proposed Resolution - Fee Schedule Exhibit A (Ordinance Amending ECC Chapter 1.20 and Resolution adopting Electronic City Council Agenda Item Meeting Date: 01/23/2018 City Prosecutor's Annual Report to City Council Staff Lead: Mary Ann Hardie Department: City Clerk's Office Preparer: Scott Passey Background/History Annual report Staff Recommendation Council to be briefed on annual services from CIty Prosecutor. Narrative The City of Edmonds contracts with Zachor Thomas for prosecutor services. This is their annual report to City Council. 5.1 Packet Pg. 107 City Council Agenda Item Meeting Date: 01/23/2018 Appointment of Tree Board Alternate Staff Lead: Shane Hope Department: Development Services Preparer: Denise Nelson Background/History The City Council appoints members to the Tree Board. Staff Recommendation Council Chair Mike Nelson will formally nominate Suzanne Juergensen as the alternate and Council will be asked to confirm. Narrative This agenda item is intended to enable the Council to appoint a Tree Board Alternate member, for a one year term. Application is attached (see Exhibit 1). Attachments: Att. 1: Juergensen Application 6.1 Packet Pg. 108 lE&noftls {Board or Commission) O¿¡.l¡'?*¿t lrb zöt'l Address:Day Phone;_ %;,ÒZß Evening Phone *a, Cell: E-mail: $c+raa<--- ¡ ûccupational status and ba d nl¿ational affiliati Why are you seeking this appointm ent?er I What skills and knowledge do you have to meet the selection criteria?t Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds:. Additional comments:¿J¿r.tL-u Pteose return tnis comoteteffiHc g lv F DEdmonds City Hall 121 5th Avenue North Edmonds, wR ssozo DEC I I Z0ll Phone: 425.777.A247 |MÁYOR nevlsed 4,/3a,/74 6.1.a Packet Pg. 109 Attachment: Att. 1: Juergensen Application (Appointment of Tree Board Alternate) Attn: Ms. Carolyn LaFave Edmonds City Hall 121- 5th Avenue N Edmonds, WA 98020 December 16,2O!7 To the members of the Edmonds Tree Board: I arn excited for the chance to possibly serve on the Edmonds Tree Board and arn writ¡ng to apply for your open position. I have a strong horticultural background, love trees, and enjoy doing what I can to preserve the ecological integrity of our landscape as well as to enhance its beauty, My move to the Pacific Northwest in 1995 marked the start of my passion for gardening, lt's such a lush and beautiful landscape, and the plants never fail to provide ample reward for one's efforts. For several years I ran my own landscaping business out of Seattle with a design and garden coaching focus' l'm now semi-retired and have been taking classes in horticulture at Edmonds Comrnunity College for the past several years. My studies have thus far included arboriculture, tree lD, permaculture, plant science, soils, storm water management and pests and diseases. Four years ago, my husband and I purchased our home in the Cherry Hill neighborhood of Edmonds (north of Perrinville). Since then l've worked on renovating our large yard, with the goal of showing it through Edmonds in Bloom. lt was chosen as the highlighted garden on last summer's tour. Since that time, l've worked on tweaking it and helping neighbors with their garden designs. But I fear my neighbors can only take so much of this, and I really need a new project upon which to focus my efforts! l've thought of a few ideas for community education projects, l'm interested in designlng a poster for our Tree City USA, containing photos and brief descriptions of trees suggested for planting in small spaces, as well as one for street side trees, similar to the model of Richie Steffans'Great Plant Picks. l'd also like to work on a brochure offering tree planting instructions, would enjoy working on publíc events, and am happy to lead or follow. Additionally, l've gained a variety of useful skills through various administrative positions held, most recently as administrative assistant in French and ltalian Studies atthe University of Washington. There, I took minutes of meetings, organized faculty job searches, managed curriculum, tracked budgets, planned and publicized events, and supervised office staff. I hope l'll have the chance to speak with you to discuss my qualifications further and learn more about the Tree Board. Please feel free to call at (206166L-2567 ' Sìncerely, Suzanne ensen 6.1.a Packet Pg. 110 Attachment: Att. 1: Juergensen Application (Appointment of Tree Board Alternate) City Council Agenda Item Meeting Date: 01/23/2018 Gunn Street Vacation (File No. PLN20170052) Staff Lead: Jen Machuga Department: Planning Division Preparer: Jen Machuga Background/History Ken Gunn has submitted a petition to vacate a portion of unopened right-of-way adjacent to 10410 and 10430 231st St. SW. Pursuant to ECDC 20.70.070, the City Council is required to consider street vacations in a public hearing set by resolution. Staff Recommendation Adopt the Resolution in Exhibit 1 setting a public hearing date of March 20, 2018. Narrative The portion of right-of-way that is the subject of this vacation request is the unopened right-of-way lying directly south of 10430 231st St. SW beginning at the western boundary of 10430 231st St. SW and running east to the eastern boundary of 10410 231st St. SW. This right-of-way is 20 feet wide and extends a length of approximately 320 feet (Exhibits 4, 5 and 8). The City Council is to consider the vacation request at a public hearing set by resolution, as required by ECDC 20.70.070. The attached resolution will set a public hearing date of March 20, 2018. Staff will prepare a report and recommendation in advance of the hearing. The land use application form is provided for reference as Exhibit 2 and the applicant's cover letter is provided as Exhibit 3. The legal description and survey of the right-of-way proposed for vacation are included as Exhibits 4 and 5 respectively. The application included a petition signed by more than two- thirds of the adjacent property owners, which is included for reference as Exhibit 6. Appraisal information is included as Exhibit 7. A vicinity map is provided as Exhibit 8. Additional information related to the subject application will be available in advance of the March 20th hearing. Attachments: Exhibit 1 - Draft Resolution Setting Public Hearing Exhibit 2 - Land Use Application Form Exhibit 3 - Application Cover Letter Exhibit 4 - Legal Description of Property for Vacation Exhibit 5 - Survey of Property Exhibit 6 - Petition Exhibit 7 - Appraisal Information Exhibit 8 - Vicinity Map 6.2 Packet Pg. 111 RESOLUTION NUMBER _______ A RESOLUTION OF THE EDMONDS CITY COUNCIL SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF UNOPENED RIGHT-OF-WAY ADJACENT TO THE SOUTHERN BOUNDARIES OF 10410 AND 10430 231ST ST. SW WHEREAS, RCW 35.79.010 and ECDC 20.70.050 authorizes a street vacation process to be initiated by the petition of the owners of more than two-thirds of property abutting the portion of the street or alley to be vacated; and WHEREAS, the City of Edmonds has received a petition from more than two-thirds of the property owners abutting the portion of unopened right-of-way lying directly south of 10430 231st St. SW beginning at the western boundary of 10430 231st St. SW and running east to the eastern boundary of 10410 231st St. SW; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires the city council to fix a time by resolution for public hearing on any proposed street vacation; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires that such hearing occur no less than twenty days and no more than sixty days after the passage of the resolution fixing the hearing date; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edmonds, Washington as follows: Section 1. A public hearing on the proposed street vacation shall be scheduled for March 20, 2018 at 7:00 p.m. before the Edmonds City Council. Section 2. The city clerk shall provide notice of the public hearing as required pursuant to RCW 35.79.020 and ECDC 20.70.090 to the extent that such notice requirements are applicable. RESOLVED this 23rd day of January, 2018. APPROVED: _______________________ MAYOR, DAVE O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY EXHIBIT 1 6.2.a Packet Pg. 112 Attachment: Exhibit 1 - Draft Resolution Setting Public Hearing (Gunn Street Vacation (File No. PLN20170052)) 2 FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. ____ 6.2.a Packet Pg. 113 Attachment: Exhibit 1 - Draft Resolution Setting Public Hearing (Gunn Street Vacation (File No. PLN20170052)) City of Edmonds Land Use Application tr FIE t] STAFF tr PB tr ADB .t- K Ì(.n dcc HEARINGDATE T)ATE "úÕFEE FTLE zotl REC,DBY RECETPT# n tr tr¡ ü tr D D tr å tr L] tr ARCTilTECTTIRAL DESIGN REVIEW COTVfREHENSIVE PLAN AMENDNÆNT CONDITIONAL USE PERMIT HOI\ÆOCCUPATION FORMAL SUBDIVISION SHORT ST]BDIVISION LoT LINE ADJUSTMENT PLANNED RESIDENTIAL DEVELOPIVfi NT OFFICIAL STREET MAP AÙßNDN{ENT STREET VACATION REZoNE SHORELTNE PERÀIT VARIAN.CE / RIASONABLE USE EXCEPTION Otlnn: . PLEASE NOTE THAT ALL INFONUATION CONTÅINED 'WTHIN TTIE APPLICATION IS A PUBLIC RECORÐ ' PRoPERTY ADDRESS oR LOCATION PROJECT NAME (IF APPLICABLE) PROPERTYOlvNER PHONE# ADDRESS o r (.F.J E.MATL t-)# +ç- rAxAccouNr * o o q¿èl o a æ - lo, ^&, lÀ*"3 þ-rr, 21 n¡rc. 3 OF PROJECT OR PROPOSED AS DESCRIBE TITE PROJECT APPLICABLE CODES COVERLETTERAS APPLIC,ANT G PHONE# ADDRESS E-MAIL C FAx # CONTACT PERSONIAGENT 6 #a ADDRESS E-MAIL Kp^-t, [rJ " 6.G oiJ7,-l¿ ,ci¡*FAx# The undersigned applicant, and hislher/its heirs, and assigns, in consideration on the processing of the application agrees to release, indemni!, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attomey's fees, arising Íìom any action or inf¡action based in whole or part upon false, misleading inaccurate or incomplete information fumished by the applicant, hiVher/its agents or employees. By my sigrrature, I certi! that the information and exhibits herewith submitted are true and correct to the best ofmy knowledge and that I am authorized to file this application on the behalfofthe owner as listed below. SIGNATT'RE oF APPLICANT/AGENT DATE Property I,under the penalty of perjury under the laws of the State of the following is a true correct statemont: I have arfhorized the above ApplicanlAgent to apply for the subject land use application, and grant my permission for the public offrcials and the staffof the City of Edmonds to enter the subject property for the purposes of inspection and posting attenþt to this application. srcNAr{,REoF.wNER ,4/,ø ú) þ,* DArE Questions? Call (425) 77 1 -0220. gT -çU\) Revised on 8/22/12 B - Land Use Application Page I of I EXHIBIT 2 6.2.b Packet Pg. 114 Attachment: Exhibit 2 - Land Use Application Form (Gunn Street Vacation (File No. PLN20170052)) 10t30t2017 To: Kernen Lien Senior Planner Gity of EdmondslDevelopment Services Department From: Ken Gunn 10430 231st sr sw Edmonds, WA 98020 PH:206 542-1549 RECEIVED OcT 3 0 2017 DEVELOPMËNT SEFR/ICES cot Î{TER As requested, I have compiled all the information required to request vacating the portion of the ROW directly behind my house. Includes in this packet are: . The completed petition with the required 2/3+ signatures for the lot list you provided for the ROW to be vacated. . Legal description of the property to vacate<ollectively lots 10,11 and 16 o 5 site maps of the area within 400+ feet of my property o The plat from 1970 that shows the storm sewer easement between lots 13 and 14o Address labels of the property owners within 300 feet . 2 copies of the appraisal for lots 10 and 11.. Lot 16 as we discussed on the phone is a private road parcel and adding the ROW portion adjoining would have no value. E-Mail from County Appraiser confirming it is not a taxed parcel. Her e-mail in this packet. To provide context for vacating this portion of the ROW I offer the following I acknowledge that vacating the complete ROW would be ideal. Per your voice mail and our subsequent talk on July 27,1 am submitting the engineers suggestion of vacating of the three lots, 1 1 (mine),1 0 and 16 (private road) that would dead end at the school lot corner and not be a single parcel vacated in the middle of ROW. This would leave the balance of the ROW intact and not interrupted from lot 12 to the end of the street lot 15. On our call you also indicted I needed to clarify the storm sewer easement and future needs. I spoke with JoAnne Zulauf and could not see any conflicts as the storm sewer easement is between lots 13 and 14. EXHIBIT 3 6.2.c Packet Pg. 115 Attachment: Exhibit 3 - Application Cover Letter (Gunn Street Vacation (File No. PLN20170052)) This neighborhood area is fully developed and the ROW is an orphan parcel as the original intent to provide potential access the operating high school at is now moot and the topography of the ROW was never really practical or economically conducive for that potential use. The ROW west end is at 106th street and the county installed a fence to deny access as the ROW is several feet below the sidewalk level. Over time, direct access to the High School has changed in the Westgate Division. Collectively lots 4, 10 and 5 meet together that adjoin the High School lot corner and is now fenced off. To close: I accept the appraisal valuation of the two lots ($ 57,600)) and agree to the 50% maximum ($28,800) Should the City want access for any future installation of an underground device, pipe or line, I am fine with that via easement or other agreement. E-Mail is the ideal way to communicate: ken.w.qunn@outlook.com as my work has me on the road frequently. Here is a list of Tuesday's I am in town when looking at when this would be scheduled on the City Council schedule. Tuesday's I am in town o Nov 28 o Dec L2,L9,26 o Jan 2,9,L6,23 o Feb 6,27 Thank you, I look forward to moving along to the next steps in this process. 6.2.c Packet Pg. 116 Attachment: Exhibit 3 - Application Cover Letter (Gunn Street Vacation (File No. PLN20170052)) EXHIBIT *A' PUBLIC RIGHT.OF-WAY VACATION LEGAL DESCRIPTION PORTION OF THAT PUBLIC RTGHT-OF-WAY LYING DIRECTLY SOUTH AND ADJACENT TO LOT IO, LOT I I, TRACT 16 OF T}IE PLAT OF SFMRWOOD ESTATES, AS RECORDED IN VOLUME 31 OF PLATS, PAGE 90, RECORDS OF SNOHOMISH COUNTY AUDITORAND THAT PORTION OF VACATED 1O4TH AVENUE SOUTIIWEST LYING EAST OF AND ADJACENT TO SAID LOT 10 FOR COMMISSIONERS RESOLUTION NO. 79-25I WHICH ATTACIIES BY OPERATION OF LAW, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTH'WEST CORNER OF SAID LOT 11; TIÌENCE SOUTH OOOO9'39'' WEST 2O.OO FEET, TO TTIE SOUTH LINE OF SAID PUBLIC RIGHT-OF- WAY, TOBEVACATED; TTIENCE SOUTH 89"50'2I'' EAST, ALONG SAID SOUTH LINE, DISTANCE OF 320.8I FEET, TO T}IE SOUTHBRLY EXTENSION OF T}IE EAST LINE OF SAID VACATED IO4TTI AVENUE SOUTHWEST; THENCB NORTH 00'09'46" WEST, ALONG SAID EXTENSION, DISTANCE OF 2O.OO FEET, TO THE SOUTHEAST CORNER OF SAID VACATED IO4TH AVENUE SOUTHWEST; TI{ENCE NORTH 89'50'2I' WEST ALONG TI{E SOUTH LINE OF SAID LOTS, TRACT AND VACATED IO4TH AVENUE SOUTTIWEST, DISTANCE OF 320.70 FEET, TO T}IE SOUTHV/EST CORNER OF LOT I I AND TIIE POINT OF BEGINNING; FIAVING AN AREA OF 6.415 S.F., MORE ORLESS RECEIVEÐ OeT 3 0 2Û1? ÐEVELOPilTE].IT SEWICE$ COUNTER 8/3 l/20r 7 ozv& A. o .Þ ¡sr û LAìID EXHIBIT 4 6.2.d Packet Pg. 117 Attachment: Exhibit 4 - Legal Description of Property for Vacation (Gunn Street Vacation (File No. PLN20170052)) EXHIBIT ''B'' $[{ERS¡@D [.Or[ 6 ESTAÍES -t- 23 T.OT 9 RÈ / i I / / I LOT 7 IL -l-l tlor t2 [.oT r0 ]IRACT 16 20' vA9ATED-]*--*],ROWII (uRil/ATE ROAÐ) POINT OFJ 8950'21' rY 70' UNIMPROVED PUBLIC R-O.W s$mRwooD VTII.AGE s 8950'21' E 320.81' oc.l s 00119'39'w 20.0o'N 00r)9"s6'w 20.o0' 20'RIGHT-OF-WAYïtoN *6,415 SQ o N,T,S. RIGHT-OF-WAY VACATION 10430 231S1 SW EDMONDS, WA 98020 JOB NO. 161628 DA'|E: alSt/2or7 ¡=!Te rrane 10801 Mãin Sireet,Süite 102, Believue, WA 98004 phone 425,458.4488 suppûrt@leiràne.ûet i{ww.terrane.net EXHIBIT 5 6.2.e Packet Pg. 118 Attachment: Exhibit 5 - Survey of Property (Gunn Street Vacation (File No. PLN20170052)) F*t. l"lliPETITION F'OR STREET OR. ALLEY VA.CATIO¡{TO: TT{E HONORABLE CTTY COI]NCIL OF TITE CITY OF EDMO}IDS, \ryASI{INGTONlfe, the undersigned owners of two-thirds of the real property abutting upon that public righndÊway described below, pursuant to RC\{ 35.79,0L0,do herebypetitionthe City of Edmonds to vacate said public right-of-way, described as follows:Pageor*.3-2Jall situate inttre City of Edmonds, County of Snohomis\ State ofWashi4gøn, aud request that said City Council by Resolution fixPeUUIhEplace whenthis Petition sball be heard and determined by that autlrority, whictr time shall not be more than sixty (60) days nor less than twenty (20) days after thepassage of such Resolution.These pages are a group of pages containing an idetrtical text and Wayer intended by the signers of this Petition to bo presented and considered as onePetition and rnay be fited with otlrerpages containing additional sþatures which cumulatively may be considered as a single Pstition,WARNIIYQ: Every person who sþs this petition with any other than his or hertrrre namo, or who lnowingly sþs more than one of these petitions, orsigns a petiúon seeking an election when he or she is not a legal voter, or sþs a petition when he.or she is otherwise not qualified to.sing, or wlro makesherein any false stat€me,ut, shall be guilty of a rnisdemeanor, S "ayn,*c_L".1- PRÁYER OF PETffiON: Fortbe r¡acation of.st/o+-t Ç_retlç¡Ç-çv#{-cE8+$ltÐRECEIVEDocT 3 0 2017JCct\5"¿-e- Å.Rtt¡¡ .i,.'lÊ or'*, acþ+ct "-¿"+> ,/o/,/l/ /6 SL¿,"rr.2,t/Ø"/ x/{ lfitá*í,h,aTo{oü-l-1,,*n,,,o^ÞAßRÊLI* Jflc-Bso ùUJS'"r1t.n G'Vúar1Pp.K+,¿lfK*J 6\srrnrf\--?s þkYTÌte""^*,e23tt(o lolNÞ PL u) '2r3ttë ta* Pt ,r¿toyoü 2_nl,* gf gutolñ Lfu+ Gnn C-*'./4so QStefn-t¿^-tlv{ra a-Y{r â\^)slsfnE -5-t1{dt7f/r/ t7z/sltz,f f ìrþo/4oro,k**"kute n^^,&ry'u-tf,A*'iip')'t''tv tlltr'r7À" P.(+^, *ìJl :¡f.{g -L"Y ' '" -' rern&;,4- newç 'Íìpn*tt'-u- -EXHIBIT 6 6.2.f Packet Pg. 119 Attachment: Exhibit 6 - Petition (Gunn Street Vacation (File No. PLN20170052)) zIPETTTTOF{ F'OR STREET OR. A'.LLEY VACATTONTO: TT{E HONORABLE CTTY COUNCIL OF THE CITY OF EDMONDS, 1ryASI{INGT0NlVe ths undelsigned ownsrs of trpo-thirds of the real property abutting upon that public right-of.way described below, pursuant to RCW 35.79.}Lt,do hereby petition the Cþ of Edmonds to vacatË said public right-of-way, described as follows:-{"QL /ces.,4pi^J - ûo" t/ô/,1/t./ ó .9€-tw o<{all situate in the City of Edmonds, County of Snohomish, State of Washington, aud request that said City Council by Resolution fix a time and place whenthis Petition shall be heard and det€rmined by that authority, which time shall not be more than sixfy (60) days nor less tha¡ twenty (20) days after thepassage of such Resolution.These pages are a group of pagæ containing an ide¡rtical text and pray€r intended by the siguers of ttris Pøition to bo presented and considered as onePetition and rnay be filed with ottrer pages containing additional sþatures which cumulatively may be considered as a single Fetition,IV-ARNING: Every person who sþs this petition with any other than his or hertrue name, or who knowingly sþs more fhan one of these petitions, orsiens a petition seeking an election uihen he or she is not a legal voter, or sþs a petition when he.or she is otherwíse ûot qualified to sing, or wlro malcesherein any false statemen! shall be guilty of a rnisdemeanor.PRAYER OF PETffiON: Forthe vacation ofPv.3J.ü"*fóeffi+i$STVACPET.DOC¿f r+iov-96FlLESA,fASTER/À4ISC/-3q^\*l ße*-Yæt- kø+rt.tg11o"t" ( aJl>r S\ S.l)¿orlr r ô$lle Ju À^ Ct'r[c(wulø/zonNù+4 ítz n"t-q Q+<ltusuJLof -2-6.2.f Packet Pg. 120 Attachment: Exhibit 6 - Petition (Gunn Street Vacation (File No. PLN20170052)) Pþ"ri'3PETITIO}{ F.OR STREET OR,,{LLEY VACATIOI{TO: TT.IEHONORABLE CITY COUNCIL OF TT{E CIT.Y OF EDMONDS,IryASI{INGTON'We, the undersigned owners of two-thirds of the real property abutting upon that public right-of-way described below, pursuant to RC\M 35.79.010,do hueby petition the City of Edmonds to vacato said public right-of-wa¡ described as follows:f'-u d.esc*p-È.ì¡ - ?ot'.s p--<1'I Ò/ /l/ /êkon¿azÅ Ea+*6all situate inthe City of Edmonds, County of Snohomish, State ofWashington, and request thæ said City Council by Resolution fix a time and place whenthis Petition shall be heard and d*ermined by that authority, which time shâlt not be more than sixty (60) days nor less than twenty (20) days after thepassage of such Resolution.Tlæse pages are a group of pages containfurg an ider¡tical text and praycr intended by the sþers of this Petition to be presented and considered as onePetition andrnay be filed with otherpages containing additional sþatures which cumulativelymay be considerd as a single Petition,IVARNINË: Every pÊrson who sþs this petition with any other than his or hertrue name, or who knowingly sþs more tlan one of these petitions, orsigns ¿ petition seeking an election when he or she is not a legal voter, or signs a petition when he.or she is otherwise not qualified to sing or wÏrc malçesherein any false stat€ment, shall be gurlty of a misdemeanor.PRAYER OF PETIilON: For the r¡acation ofp"gu.Lo¡---.,3-sTvÂcPELDOC/20-NOV-96RLESi/MASrË&À{rsC,UrP: ,înu /),r+¿ /V'L(6.2.f Packet Pg. 121 Attachment: Exhibit 6 - Petition (Gunn Street Vacation (File No. PLN20170052)) Rockwood Office Park 1409 140th Pl. NE, Ste. 105 Bellevue, WA 98007-3963 (425) 453-9292 (800) 453-4408 FAX: (425) 455-9740 agnw@appraisalgroupnw.com 2017 December 27 City of Edmonds Attn: Jen Machuga Associate Planner 121 5th Ave North Edmonds, WA 98020 Re: Street Vacation Request Adjacent to 10410 & 10430 231st ST SW, File Number PLN20170052 To whom it may concern: I, James Price, MAI, SR/WA, and I, Philip S. Cole, performed the most recent appraisals of the properties at 10410 and 10430 231st St. SW for purposes of the easement vacation. Pursuant to your letter provided to Mr. Gunn, dated December 21, 2017, section 3, we confirm that the appraised value of the right-of-way vacation is equivalent to the difference in the before and after values of the appraised properties. We agree with the city (as represented by Kernen Lien) that the portion of the easement proposed to be vacated by the city, that is adjacent to the private vehicular access tract, provides no additional value to the tract; the addition of this extra land does not change the highest and best use of the tract, nor does it change the desirability of the tract. Therefore, we attest that the value of the right-of-way vacation is $57,600. James B. Price, MAI, SR/WA Philip S. Cole Certified General Real Estate Appraiser Licensed Real Estate Appraiser EXHIBIT 7 6.2.g Packet Pg. 122 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) APPRAISAT OF REAI PROPERTY Repo¡t#A-5450 IOGATEII AT 10410 231st St SW Edmonds, WA 98020 RECEIVED ocT 3 0 2017 DEVELOPIÆNT SEFNflCES COUNTER FOR Kenneth W. Gunn Neighbor 10410 231st St SW Edmonds, WA 98020 oPtlilolt oF vAtuE Before: $407,000, After: $424,600, Difference: $17,600 AS OF 1U10n417 BY James B. Price, MAl, SR/WA Appraisal Group of lhe NoÉhwest 1409 140th Pl NE, Suite 105 Bellevue, WA 98007-39ô3 (4251 4s3-s292 JPrice@appraisalgroupnw.cÐm þpraisalgroupnw.com Fom GAIV -'ToTAL'appraisal s0ltware by a la mode, inc. - i-800-ALAM0DE 6.2.g Packet Pg. 123 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Subiect Photo Page Rnrñwêr ftone¡tv AddrBss tn¿lfì 23lsl st sw Cltv trdmñhdc Countv snôhôm¡sh State wA ZiD Code s8o20 LenderÆlient Kenneth W. Gunn Sub¡eGt Front 10410 231st St SW Sales Pricc N/A Gmss Living fu[a Tolal Rooms Total Bedrooms Total Bathrooms Location View Site 0uality Age Subiect Back (Easement Area) Subiect Street (Subject to LeÍt) (Looking West) South Edmonds Local Area 11,761 SF Form P|C3XS.SR - T0TAr appraisal software by a la m0d8, inc. - 1-800-AIAM0DE 6.2.g Packet Pg. 124 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Subiect Photo Page Bnmwcr RoDenvAddress .tfì¿lo 231st st sw Citv F.lmônds Countv Snohom¡sh State WA ZiÞ Code 98020 I enrler/lìlicnt Kennejh W Gunn Building Addition Pad 10410 231st St SW SalesPrice N/A Gmss Uving Æea Totel Rooms Tohl Bedrooms Total Bathfooms Locrtion View Site 0uality Age ROW Looking East ROW Lookin[ West South Edmonds Local Area 11,761 SF Fom P|C3X5.SR - "ToTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 125 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) location Map County Snohomish State WA Zip Code 98020 Kenneth W. Gunn Address 10410 231st St SW a la mode tnc. COI'IPARABLE No. 3 Ç128 f4¡in 5t l.fi8 milos h;fCOI{PÂRABLE No. 2 I l2ó Erner¡ld Hiils t¡r 1.64 rniles ¡¡E 22qü5 *6!h Ave W 0,69 rñ¡¡e-c t{F t04lû ?J]$t st 5f, Form MAP LT.L0C - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 126 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Overhead View Boffower Propertv Address 1o410 23ist St SW Citl/Fdmonds County Snohomish State wA Zip Code 98o2o lcnder/0lißnl Kennelh W Gunn The outl¡ne of the sub.¡ect as well as the ROW portion are highlighted in purple. Form MAP.PLAT - T0TAU'appnisal s0ftware by a la m0de, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 127 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Annotated and Gropped Plat Map tlnnnwpr Pmoert\/Address 10410 231st St SW C¡ty Edmonds County Snohomish Stats wA Zip Code 98020 Lcndcr/Client Kenneth W. Gunn 36 271{W *--- ¡øl i --.--__-- 41+ tFØ4ù-tut&*r¡-.i*ü'ð.ùb - Þ rd r_-__SW I S 2 11 1 Unencumbered Property Border Encumbered ßOW Form MAP.PLAT - T0TAL" appraisal software by a la mode, inc. - I-800-ALAM0DE 6.2.g Packet Pg. 128 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) #:Clienlfilelt Summary Appraisal Report . Land Apptaisal Company: Appraisal Group of the Northwest Address: 1409 140th pt NE. Suite 105, Bellevue, WA 98007 Websile: Annraisalorounnwcom AI Reports- Form 120.04 I Ir, Phone: ø25\453-9292 Far: (425\455-9740 Appraiser: James B. Price. MAl, SR ^/A Go-Appraiser: Philip S. Cole Al i¡lembership(if any): tr sne I ual X snraAlMembership(if any): I sne X vlnt I snr¡ Alstalus{ifany): l*l Cundidut"forDesignation I PracticingAffiliate Al Status(if any): I CandidateforDesignation I PracticingAffiliate 0ther Professional Aff iliation:Other Professional Aff iliation: E-mail: JPrice@appraisalqroupnw.com lE-mail: PCole@appraisalqroupnw.com Glient Kenneth Gunn Conlact: (206\ U2-1549 Address: 10430 231st St SW, Edmonds, WA 98020 542-1549Phone:Fax:E-mail: Ken Address: 10410 231st St SW City: Edmonds County: Snohomish State: WA ZIP: 98020 LegalDesuiption: SHERWOOD ESTATES BLK 000-D00 - LOT 10 TGW VAC PTN 104TH AVE SW LY E OF & ADJTO SD LOT PER coMM RES NO 79-251 (LOTS 6-11 HAVE EQUAL & UND INT lN TR 16) TaxParcel#: 00426100001000 RETaxes: 3,975.93 TaxYear: 2017 Use of the Real Estate As of the Dale of Value:Sinqle-FamilvA/acant Use of the Real Estale Reflected in lhe Apptaisal:Sinqle-FamilyA/acant Before - Single-Family After and best useof 0wnerof Record: John KThomas Description and analysis of sales within 3 yeats (minimum) prior to effective dale of value:There have been no transactions in the last 3 years. Description and analysis of agreements of sale (contracls), lislings, and options:None Known lndication of Value by Sales Comparison Apptoach $ 407,000 lndication of Value by Cost Approach $ NotDeveloped lndication of Value by lncome Approach $ NotDeveloped Final Reconcilialion of the Methods and Approaches to Value:Our value estimate is discussed in the Supplemental Addendum $ B.forr' $407.000, After: $424,600. Difference: $17.600Opinion of Value as of: 1011'012017 Exposure Time: 3 - 4 Weeks on Average Theaboveopinionissubjectto: tr HypotheticalConditions andlo¡ ll ExtraordinaryAssumptions citedonthelollowingpage. SUBJECT PROPERTY IDENTIFICATION SUBJECT PROPERTY HISTORY RECONCILIATIONS AND CONCLUSIONS ,rpraisal Group of the NoûhWest LLP, 9 l -1 704802,(425)453-92r tie data, analysis 0r any 0lher work product pr0v¡ded by the indiv¡dual appraise(s). Al Rep0rts@ Al-120.04 Summary Appraisal Report. Land O Appraisal lnstitute 2013, All Rights Reserv€d January 2013 Form Al1 204 - "TOTAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE 6.2.g Packet Pg. 129 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Cllent:Kenneth Gunn Cl¡ent File tt Subiect Propertf 10410 231st St SW, Edmonds, WA 98020 App¡alsal File #:A-5450 lntended Use(s): Kenneth Gunn, John K Thomas & the City of Edmonds lnlended Usel Potential Vacation of the Easement on the Subiect Propertv This report is not intended by the appraiset for any other use or by any other user Type of Value: Market Value Effective Date of Value:1011012017 lnterætAppraised: Ñ FeeSimple tr Leasehold I0ther Hypothetical Conditions: (A hypothetical condition is that which is contnry to what exists, but is asseded by the apptaiserfor the purpose of analysis. Any hypolhelical condition may affect lhe assignment resulßl ru¡n Extraordinary Assumptions: (An exÍaordinary assumption is diredly related to a specific assignment and presumes uncertain informalion to be faclual. It found to be false this assumption could alter the appraise/s opinions or conclusions. Any exlraotdinary assumplion may affect the assignment results.) N/A Definition: The scope of work is the type and exlent 0f research and analysis in an assignment Scope of work includes the extent l0 which the property is identified, lhe ertent lo which langible property is inspected, the type and ertent of data research, and the gpe and ertent of analysis applied to arrive at credible opinions or oonclusions. The specific scope of work for this assignment is identilied below and thrcughout lhis repoft. ln accordance with Standard Rule ofthe Uniform Slandard Scope of Subiect Property Inspection/Dat¡ Sources Utilized Appro¡ches to Value Developed Gost Approach: I ls necessary for credible results and is developed in lhis analysis X ls not necessary for credible results; nol developed in this analysisE ls not necessary for credible results but is developed in this analysis Appraiser Propertylnspeclion: X Yes ll No Daleoflnspectiont 1Ol1Ol2O17 Describe scope of Propefi lnspection, Source of Area Calculalions and Data Sources Consulted: Personal lnspection, Public Records, Owner, Personal Calculations from Plat Maps Sales Comparison Approach: E ls necessary for credible results and is developed in lhis analysistr ls not necessary for credible results; not developed in this analysis Ll ls not necessary for credible results but is developed in this analysisCo-Appraiser Propefi lnspeclion: fl Yes X No Date of lnspection: Describe scope of Propeñy lnspec,tion, Source of Area Calculations and Data Sources Gonsulted: Primary Appraiser's inspection notes and calculations, Public Records lncome Approachl Ll ls necessary for credible results and is developed in lhis analysis X ls not næessary for øedible results; nol developed in this analysisI ls nol necessary for credible results but is developed in this analysis Additional Scope of Work Gommenls: The owners of the neighboring subiect would like the City of Edmonds to vacate their access easement on their southern property border of parcels 10, 1 1 , and 16 (as per the above plat map) so they can include it in their unencumbered square-footage. This will enable them to have more flexibility in the future, not only for remodeling the existing structure, but also for redevelopment in the future. According to documents provided by Mr. Gunn, one of the owners, the propefi owners of the parcels to the north of each segment own lhe underlying fee interest in the ROW (not included in public records). For the purpose of this appraisal, we are valuing the lot before the ROW easement is vacated, in order to estimate the market value of the subiect land before the vacation. This will be refered to as the Before value. We will then estimate the value of the subject after the ROW easement is vacated in order to estimate the market value of the subject land after the vacation. This will be refered to as the After value. The difference between the two values is the additional value created by vacation of the easement. We have appraised the land only- SignificantReal PropefiAppraisalAssistance¡ f None X DiscloseName(s)andconhibutionr development of the initial conclusions, and inspection of some of the comparable sales. Glenn L. Price assisted with ASSIGNMENT PARAI\¡ETERS SCOPE OF WORK the data, analysis or any olher work product prov¡ded by the indiv¡dual appraise(s). Al Reports@ Al-120.04 Summary Appraisal Repon . Land @ Appraisal lnslihrte 2013, All Rights Reserved January 2013 Form 411204 - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 130 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Cllent Kenneth Gunn Clíent Flle#: ûubieol Propeily:10410 231st St SW, Edmonds, WA 98020 AppnlsalFllefi A-5450 T XT Location Urban Subwban Rural Built Up Ll Under 25olon 2s-zs% X 0ver75% XTT Growth Rapid Stable Slow Supply & Demand X ShonageI ln BalanceI 0verSupply Value Trend X lncreasingI StableI Deøeasing Typical Marketing Time X Under3Monthsn 3-6Monthsfl Over 6 Monlhs NeighborhoodName: SherwoodEstatesNeighborhood Land Use 7Ùolo Gomme¡cial % Vacant % Public 1 Family Condo Multifamily EOI 1o% 15o/o PUDX CondoEHOA:$ Amenilies: Unk. Unk/ Neighborhood Single tr'amily Profile Low High 35 65 618 Predominant 775 Price 400 Age 0 Malket atea description and chatacteristics: The subject is located in a suburban area in Edmonds, south of the central business district, a short distance east from the eastem border of Woodway. This area is predominantly improved with single-homes purchased by middle to upper middle income buyers. There are often views of the Puget Sound from lots at higher elevations. There are relatively few public parks nearby, with Hickman Park being the only one within convenient walking distance, but there is good proximity to public schools. There is good access to commercial areas by car and two groceries stores are located within a 5 minute drive from the subject. The Edmonds area is well within the commuting ranges of Seattle, Everett, and Bellevue, three of the top employment centers in the state. 103x 113 Alea:Dimensions: Vieu Local Neiohhorhood Shape: Rectanoular Ulilitv: AooearsAdeouateDtainage: Appears Adequate Zoning: RS-8 (1 lot every 8,000 SF) Size: [J Smaller than Typical X Typical I LargerthanTypical View: [] Favonble X Typical I Less than Favorable X Legal I Nozoning f Legal, non-conforming I lllegal Govenants, Condilion & Restdctions n Yes n ¡¡o X Unknown Documents Beviewed nYes XNo Ground Rent $ / Utinües Stteet Alley Sidewalk Street Lights X Pubtic E Pubtic X Public X Public n Private E Private n Private [l Private N/A Electdc Gas Water Sewer X Pubtic X Pubtic X Public X Public I oher I oher [ 0ther ti other Site desuiplion and chatactefistics: The site has a steep slope around the current improvements, with the improvements sitting at the high point ofthe parcel. The encumbered land to be vacated is adiacent to the subiect's southern border. The lot area stated does not include the ROW to the south of the subject lot, which apparently the current owner does own in fee, but has a permanent easement for access in favor of the city of Edmonds. This ROW is about an 8-10 foot steep drop from the building site, but is fairly level. I have calculated the area of the ROW sought by the owner as 1 15 ft (based on measurements from REALIST) times 20 ft (the width of the easement) = 2,300 SF. There are no site improvements within this area After. The lot will be 11,761 SF (current unencumbered) + 2,300 SF (encumbered area) = 14,061 SF total. After the easement vacation, the total area is still not large enough for a short-plat into 2 lots, as the lot would have to be at least 16,000 SF to do so based on the RS-8 zoning. Use fl OthetPresentUse n Summary of highest and best use analysis: The lot is typical for a single-family residence in this area and conforms to a single-family zoning. There is great demand at this time for vacant land and the single-family market in the greater Seattle area is booming. The highest and best use of the land, as-vacant, is for improvement with a single-family residence. MARKET AREA ANALYSIS SITE ANALYSIS HIGHEST AND BEST USE ANALYSIS tlìe data, analys¡s 0r any 0ther work product provided by lhe indiv¡dual appnise(s). Al Reports@ Al-120.04 Summary Appnisal Repon . Land O Appraisal ln$inÍe 2013, All R¡ghts Reserved January 2013 Fonn A11204 - "TOTAL" appraisal software by a la mode, inc. -'l-800-ALAM0DE 6.2.g Packet Pg. 131 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Cllentr Kenneth Gunn Client Flle #: Subiect Propeily 10410 231st St SW, Edmonds, WA 98020 Appnisal File #:A-5450 Site Valuation Methodology X Sales Comparison Approach: A set of procedures in which a value indication ís derived by comparing the property being appraised lo similar properlies that have been sold recently, then applying appropriate units of comparison and making adjustmenls to the sale prices of the comparables based on the elements of comparison. The sales comparison approach may be used to vålue improved properties, vacant land, ot land being considered as though vacan| it is the most common and prefened method of land valualion when an adequate supply of comparable sales are available. X Market Extraction: A melhod of estimating land value in which the depreciated cosl of the improvements on the improved property is estimated and deduc{ed from the total sale price to arrive al an estimated sale price for lhe land; most effective when lhe improvements contribute litlle to lhe total sale ptice of the propeüy. I Alternative Method: (Describemethodologyandrationale) Site Valuation ITEM SUBJECT COMPARISON 1 COMPARISON2 COMPARISON3 22405 96th Ave W Edmonds, WA 98020 1126 Emerald Hills Dr Edmonds. WA 98020 9128 Main St Edmonds. WA 98026 Address 10410 23'lst St SW Edmonds, WA 98020 Proximig to Subject 0-69 miles NE 1.64 miles NE 1.68 miles NE Data Source/ Veritication lnspection, Public Records lnspection, Public Records lnspection, Public Records $ 255,ooo 5 375.ooo t 356.000Sales Price D N/A Price /Ð t 29.39 $ 3o-7s 0 38.92 N/A 711512015 +86,000 212212016 +92,000 617120',17 +18,300Sale Date Location South Edmonds Mid-Edmonds-inf.+20,000 Mid-Edmonds Mid-Edmonds 1l,761 SF 8,675 SF +28,700 '12,196 SF -3,670 9,148 +39,000Site Size Site View Local Area Similar Puqet Snd - Avq -50,000 Similar Site lmprovements N/A Shorl-Plat Prof il/Fees No No No No Other Encumbered Extra Land 2,300 sF None +2,000 None +2,000 None +2,000 Net Adiustment X+ []-$ t so,zoo X+ ll-$ 40,330 X+ I l-$ sg,soo lndicated Value 53.6% 53.6% Net Adj. Gross Adi.$ 391,700 10.8% 39.410 Net Adj. Gross Adi.$ 41s,330 16.7o/o 16.71o Net Adj. Gross Adi.t 41s,3oo Prior Transler History None in the last 3 years Sold on 71112013 for $400,000 Has since been short-platted. None in the Prior 3 years-None in the prior 3 years Site Valualion Comments: We conducted a search for vacant single-family lots as close as possible to the subject that sold in the last 3 years. Ihere have been very few sales of single-family lots in the last few years, as to be expected because single-family inventory has been very low in the last few years as single-family values are rising quickly. This area has been mostly built-out already and several of the sales we located have been, or will be, subdivided soon to allow for more dense redevelopmenl. We made market adjustments to all sales based on our statistical analysis of competing land sale values over the last three years. We also made lot size adjustments to each sale based on a typical $/SF for the market. Sale 2 has a view of Puget Sound so we made a downward adjustment based on the typical premium paid for such a view. We have also estimated the value of the encumbered land for the subject at $2000 (as discussed in the addenda). Site Valuation Reconciliation: We only used one approach to value, the Sales Comparison Approach, to value the subject. The range of value is fairly narow and equal weight was given to all three sales. Our opinion of value based on the evidence, Before the ROW vacation, is $407,000. Opinion of Site Value $ 4o7,ooo SITE VALUATION * NOTICE: The Appraisal lnstitte publishes this form for use by appraisers where the appraiser desms use of the form appropriate. D8pend¡ng on the ass¡gnment, the appraiser may the data, analys¡s 0r any other work product provided by the ¡ndiv¡dual appraise(s). Al Reports@ Al-120.04 Summary Appraisal Report . Land o Appraisal lnsl¡hjte 2013, All Rights Res8rved January 2013 Form 411204 - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 132 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) r¡le A-5450 Bnnower ProDerlvAddress 10410 23lst St SW Citv Edmonds Counlv Snohom¡sh State WA Z¡o Code 98020 I ßnrlÊr/Clicni Kenneth W- Gunn For the purpose of this analysis we are estimating the difference of value of the subiect Before lhe easement vacation and After the easement vacation. ln the sales comparison approach we est¡mated the Before value based on the subiect "as-is." The encumbered land is owned by the subiects owner and the ROW easement is owned by the City (C¡ty of Edmonds). Desp¡te fee ownership of the oncumbered land, the owner has very limited use of lh¡s area. Value of the Encumbered Land - Beforè When land is encumbered by ân easement, we must figure out how much utility the owner is able lo derive from the encumbered land. Based on our understanding, the encumbered land is not included for est¡mating building setbacks, doesn't count towards buildable area, and cannol be ¡mproved with landscaping or site improvements. This leaves the owner with little control over the bundle of rights for this land; l¡mited to access and some level of control since the underly¡ng fee ownersh¡p has been retained. We estimate, based on what is commonly pa¡d for easements like this, that lhe owner retains about 1 0% of lhe full fee value of th¡s area. We have estimated how much the additional value of this easement lends to the subject as unencumbered. Based on the size ofthe subiect lot, ¡fthe land were useable, the additional lot area should be valued at $17lSF (based on ourland area adjustments). The reality of the parcel's topography, however, causes lhis land port¡on to add less value; the easement area is not at-grade with any other portion of the property. ln fact, in order to gain use from this extra land, an engineered reta¡ning wall ãnd extens¡ve backfilling would be required- Since the easement area adds little funct¡onal ut¡lity to the subiect, we are discounling the conüibutory value by 50%. ïhere is still value to a lãrger parcel, and to having full rights of ownership restored, but not as much as if the land were level, and at-grade wilh the remainder of the subject. Therefore, we are valuing the encumbered area at $8.50/sf. This does not reflect the overall $/SF value for the lot, but rather the value of an extra 2,300 SF of minimally useable land to the sub¡ects unencumbered 1 1,761 SF. 2,300 SF (Additional Area) . $8.50/SF (Unit Value) = $19,550 (Value of Additional Area- Unencumbered) After we have detemined the full fee value of the land, if ¡t was not encumbered by the ROW easement, we can estimate fhe value of th¡s area as-is. We estimâted that the owner only reiãins ãbout 10% of the bundle of r¡ghts associated with the encumbered land. $1 9,550 (Unencumbered Extra Land Value) * 1 0% (Encumberance Extra Land Value Remain¡ng) = $2000 (Encumbered E)dra Land Value, Rounded to Nearest $100) Value of the Unencumbered Land - After Previously we estimated the value of the encumbered land is worth $2,000, but after the easement is vacated, this additional land is worth $19,550. By f¡quring oul what the value of the sub.iect is without any add¡tional land, we take the value before of $407,000 and subtract the $2,000 of easement value for a value of the unencumbered land as-is of $405,000. Then we add lhe value oflhe unencumbered add¡tional ¡and value of S19,550 for a total value After of $424,600 (Rounded to Nearest $100) Difference in Value After the easement vacation, the subiect will have more land, but it will be of minimal utility to the subect. bu¡lding setbacks will be set further away from the existing structure, but due to lhe topography, this change is not likely to ¡mprove the overall utility of the parcel. There is â minimal f¡nancial advantage to the owner to control the entire bundle of rights for th¡s parcel. This is reflected in difference in value of: $424,600 (Value After) - $407,000 (Value Before) = $17,600 (Difference in Value) ïhis is a reflection of the additional value specif¡câlly to the owner and does nol necessarily reflect the value of the easement to the City. As it stands, lhis area has been left almost enli¡ely unused by the public for many years. There is good access in the area provided by sidewalks next to existing roads very close to the easement. The easement itself provides little, (if any,) public utility, and is more of ãn annoyance/afterthought for adjacent property owners than anything else based on the very l¡m¡ted uses affored to the underlying fee owners. It is common that value created through acquirinq additional land is discounted somewhat because there are costs assoc¡ated w¡th obtaining this additional land such as engineering, filing for pemits and a delay in time before lhe procèss is completed. We are not aware of all of lhe fees or the timeftame for this p¡ocess to be completed, so we have not ¡ncluded a d¡scount for any fees incuned by the owner ¡n order to acquire the full bundle of rights for this land. As very few others would be interested in acquiring the easement rights to this area, the value is based on whâl the underlying property owner should pay to acqu¡re the remaining rights to th¡s area. As such, additional fees to enable th¡s easement vacation should be discounted from the difference in value. Summary Value Before = $407,000 ValueAfrer =$424.600Diffe¡ence = $ 17,600 Fom SUP -'T0TAL'appraisal s0ttware by a la m0de, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 133 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Gomparable Photo Page Rnrnwnr ProoßftAddrcss llM.tn r3lsr sr sw C¡tv Fdmôhda Countv shohôm¡sh State wa Zio Code c8o2o Lender/CliBnl Kênneth W. Gunn Gomparable I 22405 96th Ave W Prox.lo Subject 0.69 m¡les NESaleRice 255,000 Gross L¡ving Area Tolal Rooms T0tal Bedfooms Total Bathmoms Location View Site Quality Aoe Gomparable 2 1126 Emerald Hills D¡ Prox. to Subiect 1.64 miles NE Sale Price 375,000 Gross Uvin0 Area Total Rooms ïotil Bedrooms ïotal BalhroomsLmalion Mid-Edmonds Vìew Puget Snd - Avg Sito 12,196 SF 0uality Age lmage Taken from Gmgle Earth due to pool quality appn¡se r photo Gomparable 3 9128 Main St Prox. to Subþct SalB Price Gloss Living Atea ïolal Rooms Total Bedrooms Total Balhmoms Local¡on View Site Quality Age Mid-Edmonds-inf S¡m¡lar 8,675 SF 1.68 miles NE 356,000 M¡d-Edmonds Sim¡lar 9,148 Form P|CSX5.CR -'ToTAL" appraisal softrflare by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 134 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Client:Kenneth Gunn Client Filo #: Sublect Property:10410 231st St SW, Edmonds, WA 98020 Appraisal File #:A-5450 This appraisal is subject to the following assumptions and limiting conditions: r This report ¡s prepared using forms developed and copyrighted by the Appraisal lnstitute. However, lhe content, analyses, and opinions set forth in this report are lhe sole product of the appraiser. The Appraisal lnstitute is not liable for any of the content, analyses, or opinions set forth herein. . N0 responsibility is assumed for matters legal in character 0r nature. No 0p¡n¡0n is rendered as to title, which is assumed to be good and marketable. All existing liens, encumbrances, and assessmenls have been disregarded, unless otherwise noted, and the property is appraised as though free and clear, having responsible ownership and competent management. ¡ I have examined the property described herein exclusively for the purposes of idenlification and description of the real property. The objective of our data collection is to develop an opinion of the highest and best use of the sublect propefi and make meaningful comparisons in the valuation of the property. The appraiser's observations and reporting of the subject improvements are for the appraisal process and valuation purposes only and should not be considered as a wananty of any component of the property. Th¡s appraisal assumes (unless otherwise specifically stated) that the subiect is structurally sound and all components are in working condition. r I will not be required to give testimony or appear in court because of having made an appraisal of the proper$ in question, unless specific arrangements t0 do so have been made in advance, or as othenivise required by law. r I have noted in this appraisal report any significant adverse conditions (such as needed repairs, depreciation, the presence of hazardous wastes, toxic substances, etc.) discovered during the data colleclion process in performing the appraisal. Unless otherwise stated in this appraisal report, I have no knowledge of any hidden or unapparent physical deficiencies or adverse conditions of the property (such as, but not limited to, needed repairs, deterioration, the presence ol hazardous wastes, toxic substances, adverse environmental conditions, elc.) that would make the property less valuable, and have assumed lhat there are no such conditions and make n0 guarantees or wananties, express or implied. I will not be responsible for any such conditions that do exist or for any engineering or testing that might be required lo discover whether such condilions exist. Because I am not an expert in the field of environmental hazards, this appraisal report must not be considered as an environmental assessment ofthe property. I obta¡ned the informalion, estimates, and opinions furnished by other parties and expressed in this appraisal report from reliable publ¡c and/or private sources thal I believe to be true and conect. r I will not disclose the contents of this appraisal reÞort except as provided for in the Uniform Standards of Professional Appraisal Praclice, and/or applicable federal, state or local laws. r The Client is the parly 0r parties who engage an appraiser (by employment contract) in a specific assignment. A party receiving a copy of this report from the client does not, as a consequence, become a party to the appraiser-client relationship. Any person who receives a copy of this appraisal report as a consequence of disclosure requirements lhat apply to an appraiser's client, does not become an intended user of this report unless the client specifically identified them at the time of the assignment. The appraiser's written consent and approval must be obtained before this appraisal report can be conveyed by anyone to the public through advertising, public relations, news, sales, or other media. r lf this valuation conclusion is subiect to satisfactory completion, repairs, or alterations, it is assumed that the improvements will be completed c0mpetently and without significant deviation. ñ Market Value Ðefinition (below)[- ] Altemate Value Delinition (attached] MARKET VALUE is defined as the most probable price which a propefi should bring in a compelitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the pr¡ce is not affected by undue stimulus. lmplicit in this definition is the consummation of a sale as of a specified date and lhe passing of title from seller to buyer under conditions whereby: 1 . buyer and seller are typically motivated; 2. both parties are well informed or well advised and acting in what they consider their own best interesls; 3. a reasonable time is allowed for exposure in the open market; 4. payment is made in terms of cash in U.S. dollars or in terms of financial anangements comparable lhereto; and 5. the price represents the normal consideration for the propefty sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. Source: The Dictionary of Real Estate Appraisal , 5th ed., Appraisal lnstitute the data, analysis 0r any Other work product provided by the ind¡v¡dual appra¡ss(s). Al Reports@ Al-900.04 Certif¡cation, Assumptions and Limiting Conditions @ Appnisal lnstitle 2013, All R¡ghts Reserved January 2013 Form A19004 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 135 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Client:Kenneth Gunn Client F¡le # Subiect Froperty 10410 231st St SW, Edmonds, WA 98020 Appraisal F¡le #:A-5450 I certify thal, to the best of my knowledge and belief: . The statements of fact contained in this report are true and correct. r The reported analysis, opinions, and conclusions are limited only by the report assumptions and limiting conditions, and are my personal, unbiased professional analysis, opinions, and conclusions. ¡ I have n0 presenl (unless specified below) or prospect¡ve interest in the property that is the subject of this report, and I have no (unless specified below) personal interest with respect to the parties involved. . I have no bias wilh respect to any property that is the subject of this report or to lhe parties involved with this assignment. ¡ My engagement in this assignment was not contingent upon the developing or reporting predetermined results. r My compensation for completing this assignment is not contingent upon the development 0r reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value 0pinion, the attainment of a stipulated result, or lhe occurrence of a subsequent event directly related to the intended use of this appraisal. . My analysis, opinions, and conclusions were developed, and lhis report has been prepared, in conformity with the Uniform Standards of Prof essional Appraisal Practice. r lndividuals who have provided significant real property appraisal assistance are named below. The specific tasks pertormed by lhose named are outlined in the Scope of Work section of this report. f None X Name(s) As previously identified in the Scope of Work section of this report, the signer(s) of this report certify to the inspection of the property thal is the subject of this report as follows: Property inspected by Appraiser X Yes I No Property inspected by Co-Appraiser [] Yes X ttto r Services provided, as an appraiser or in any olher capacity, regarding the properly that is the subiect of this report within lhe three-year period immediately preceding acceptance of this assignment: X None ll Specify seryices provided: Appraisal lnstitute Designated Member, Candidate for Designation, or Practicing Affiliate Certify: . The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformi$ w¡th the requ¡remenls 0l the Code of Professional Ethics and the Standards of Professional Appraisal Practice of the Appraisal lnstitute, which include the Uniform Standards of Professional Appraisal Practice. r The use of this report is subject to the requirements of the Appraisal lnstitute relating to review by its duly authorized representatives. ' I am not a Member, Candidate or Practicing Affiliate of the Appraisal lnstitute. Trainee ffi Licensed ! Certified Residential fl Gertified General I License # ß01720 State WA Ø,.4^^-.iffæ:*:: Philip S. ColeSRAA/AB. 1012712017 CO-APPRAISERAPPRAISER: Certified Residential ffi Certified General tr State WA Signature Name ExpirationDate 0611312019 Licensed I 1100229 ExpirationDate 0210'12}1'9 ReportDate 1Ol27l2,'t7Report Date Trainee ! License # Signature Name APPRAISER CERTIFICATION ADDITIONAL CERTIFICATION FOR APPRAISAL INSTITUTF MEI\,'IBERS CANDIDATES AND PRACTICING AFFILIATES APPRAISERS SIGNATURES the data, analysis or any other work product prov¡ded by the ind¡viduai appraise(s). AI Repons@ Al-900.04 GertÍficalion, Assumpl¡ons and Limiting Condilions @ Appraisal Instilute 2013, All Rights Reservsd January 2013 Form 419004 - "T0TAL'appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 136 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Address Kennelh W State Code JBP Qualifications Page I QuAuFrcATtoNs oF APPR.A¡SER JAMES B. PRICE, MAI, SR./WA !r Ì,\ì.AppRArsALGnoüpNW.coM ì JPRIcEú)AppRAtsALGRoupNril.coM PHoNE No.: (425) 453-9292; F,rx No. (425) 455-9740 I4O9 I4O'N PLACE NE, STE IO5, BELLEVUE, WA 98OO?.39ó3 EDUCATION Bachelor of Science in Finance, Real Estate Emphasis; Northern Illinois University/ University of Illinois. Appraisal Institute courses include Capitalization Theory, Residential Valuation, Easement Valuation, and Standå¡ds of Professional Practice. Seminars and Classes include: AÌ Course 833- Fundamentals of Separating Real Property, Personal Property, and Intangible business Assets, Real Esta¡e Feasibility, Business Valuation. Valuation of Easernents and Litigation Skills, Appraising for Pension Funds, and Appraisal of Partial Acquisitions. PROFESSIONAL MEMBERSHIPS Appraisal Institute Membership: MAI Designated Member of the Appraisal Institute since I 979Formerly: President, Director, and Vice President, Seattle Chapter and Alaska Chapter lnternational Right of Way AssociationDesignation: SfuWA (Senior Right of Way Agent)Position: lnternational Right of Way Association Valuation Committee, past chair Formerly: Regional Chair, Region 7, lnternational Right of Way Association Intemational Right of Way Association Director, President, a¡d Vice President; Seattle, Washington and Fair.banks, Alaska Chapters EXPERIENCE: Over 43 years Currently: Ceneral Pa¡tner, AppRÀrsAL GRoup oF THE NoRîHWEST LLP Developer of subdivision, office building, and residences Owner of office buildings and apartments Fonnerly: Proprietor, AppRAtsAL GRoup oF THE NoRTHwEsr Appraiscr, Schueler, McKown & Keenan Partner, Price & Associates, Alaska Senior Appraiser, First State Bank ofOregon Appraiser, Pacific First Federal Savings Bank Appraiser, U.S. Small Business Administration Appraiser, Washington State Dept. of Transportation Qualifìed as an expert witness in Superior Courl, Federal Cou¿ Master's Hearings, and Federal Banlcruptcy Court. Served as an arbitrator in properry valuatjon and lease renewals. Washington State Department of Transportation approved appraiser. Fee revìewer; Washington Dept. of Transportation, major banks, and govemmental clients. Qualified as a Master; held Master's Hearings in Alaska. Currently certified under the continuing education program ofthe Appraisal Institute. Cunently certified in Washington State as a General Appraiser (Certificate No. I100229) Vice P¡esident Newcastle Trails AppRArs^L GRoup oF THE NoRTHwBsr LLP Form MAP.PLAT - T0TAr appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 137 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) JBP Qualifications Page 2 Bnmwcr ProDorlvAddress 1o¡río 231sr st sw Citv F.lmôhds C0unlv Snohom¡sh State wa ¡D Code g8o2o I cnrlc/fìlicnt Kênnêlh \ / Grrnn Oualifications of hurs B. PRrcE. MAr. sR/wA Pase 2 CLIENTS SERVED Abeyta & Associates, WW Company Benson & Mclaughlin, Accountants Boston Private Ba¡¡k Bullivant, Houser, Bailey, Pendergrass & Hoffinan; Bureau of Indian Affai¡s Bureau of Land Management Camp Korey Cathay Bank Center Bank Certified Land Services Chevron P¡oducts Company Church of God, Westem Washington Cify of Auburn City of Bellevue City of Des Moines City of Issaquab City of Kirkland City of Maple Valley City of Mount Vemon City of Newcastle City of Port Angeles City of Redmond City of SeaTac City of Seaftle City of Shorelìne City of Tacoma Coldwell Banker Relocation Columbia Bank Coslco Eastman, Scou, Attome¡ Bellevue El Centro De La Raza, Felicia Gonzales Enumclaw Public Schools First Sound Bank HDR Engineeíng John Lynch, CPA, Bellevue Johns Monroe Mitsunaga, Attomeys; Michael Monroe, Dirrell Mitsunaga Keating Bucklin & MoCornrack, Attorneys Kent Schools KeyBank of Washington King County Library System Korea Exchange Bank (KEB) l¿ne & Associates, l¡c., R/W Company O. R. Colan Associates, Inc. (Aoquisition Specialists) Ogden Murphy Wallace, Attorneys Port of Friday Harbor Port ofOrcas Port of Seattle Puget Sound Energy Reid Middlcton, Engineers Saehan Bank Seattle City Light Seattle School District Sound Transit Tacoma Utilities U.S. Bank U.S. Fidelity & Cuarantee U.S. Postal Service Union Benk Universal Field Services, Inc. lVashington Dept. of Transportation- Approved Appraiser & Reviewer Washington Stale Dept. of Natural Resources Washingfon State Parks & Recreation Cor¡mission Waste Manag€m€nt Williams Northwest Pipeline \Vilshire Bank AppRAlsAL CRoup oF THE NoRnrwÉsr LLP Form MAP.PLAT - T0ïAL' apptaisal soflivare by a la mode, int. - 1 -800-ALAM0DE 6.2.g Packet Pg. 138 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) PSG Qualifications Qu.lr,rrrcarroNs oF A.ppn¡rsn n PmupS. Coln,Amnlsnn }TÑVW.APPNâISALGN,OUFIìIIV.COM ; FCOI,E@APfßAISÂLGROUPIINY.COM PãoNtr No.: ({21r453-9292 xl27; FAx No. (425) 45S9?41} 1409 l4llH PLACE NE, SurrE 105, BELLEvU¡, WA 98{þ7-3963 EDUCATION Professionrl Designations Real Estate Appraiser Trainee, State of rWashington; Certificate No. 1001720 Appraisal Courses Basic Appraisal Principles Basic Appraisal Procedures Business Practices and Ethics USPAP, Appraisal lnstitute of Real Estate Appraisers General Appraiser Market Analysis and Highest & Best Use Residential Appraiser Market Analysis and Highest and Best Use Residential Market Analysis and Highest & Best Use Residential Site Valuation and Cost Approach 201('2A17 Seven hour National USPAP Update Course E)(PERIENCE: 2013-Present: Appraiser, Appraisal Group of the Northwest LLP CLIENTS SERVED: Bellevue College Benton County Caring Cabin LLC City of Auburn City of Shoreline Eltiott & Company Appraisers HDR Engineering Bureau of Indian Affairs RCO tægal Universal Field Services Sallal Water Association Town of Friday Harbor John O'Rourke, Attorney King County Lummi Nation R. lV. Thorpe & Associates Sammamish Plateau Water and Sewer Disrict Puget Sound Energy Elliott Co Appraisers City of Sammamish City of Lake Stevens Prime Pacific Bank Form SCNLTR - "TOTAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE 6.2.g Packet Pg. 139 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) APPRAISAL OF REAL PROPERTY Report A-5442 LOGATED AT 10430 231st St SW Edmonds, WA 98020 FOR Kenneth W. Gunn Owner 10430 231st St SW Edmonds, WA 98020 oPililolr oF vAtuE Before: $383,000, After: $423,000, Difference: $40,000 AS OF 10.t1012017 BY James B. Price, MAl, SR/WA, Philip S. Cole Appraisal Group of the Northwest 1409 140th Pl NE, Suite 105 Bellevue, WA 98007-3963 Otfice: (4251 453-9292 JPr¡ce@appra¡salgroupnw.com Appraisalgroupnw.com Form GAlV - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 140 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) $ubiect Photo Page ProDertyAddress 10430 231st Sr SW Countv SnohomishCitvFdmonds State wA Zio Code 98020 LenderÆlient Kenneth W. Gunn Subiect Front 10430 231st St SW Sales Price N/A Gross Liv¡ng Area Tolal Rooms Total Bedrooms Total Bathrooms Location View Site 0uality Age $ubiect Back (Looking East) Subieet Street (Subject to Lefi) (Looking West) South Edmonds Local Area 9,668 SF ,TF F0rm PIC3X5.SR - "ToTAL' appraisal software by a la m0de, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 141 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Subiect Photo Page ProoerlvAddress 1o43n 231st st sw Counlv SnohnmishCiÌvFdmnnrle State wa ZiD Code g8o2o I cnrlerÆlient Kenneth W Gunn Buildint Addition Pad 10430 231st St SW Sales Price N/A Gross Living Area Tolal Rooms Total Bedrooms Total Bathrooms Location ViBw Site 0uality Age South Edmonds Local Area 9,668 SF ROW Looking East ROW lookin[ ìilest Form P|C3XS.SR - "ToTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 142 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Borrower Propertv Address i0430 231st St SW Citv Edmonds Countv Snohomish State wA Z¡p Code 98020 Lender/Client Kenneth W. Gunn location Map a la mode, ¡nc: lf '{"r'ñrú&.F.q! tlZ6 Emerald Hllls Or t.66 mila¡ Nf, 2 9128 ttåln gt 1.70 ñUrg !¡€ r0430 23lst sr 5w 2l*to5 96th Ave w 0.73 rdl¡¡ HE Form MAP LT.L0C - 'TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 143 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Overhead View The outline of the subject as well as the ROW portion are highlighted in purple. Countv SnohomishCitvËdmonds State wA Zip Code 9e020 Lender/Client Kenneth W. Gunn Form MAP.PLAT - "T0TAL" appraisal software by a la m0de, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 144 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Addition Plan g -{m Prooertv Address io¿3o 23lst st sw Countv SnohomishCitvEdmonds State wA ZD Gode 98o2o I cndcr/lÌlinnt KÞnnêth ìÂ/ Gr¡nn ii Itrão xI-t B f' i I I I ?r"eSFTBAC'(FRO¡{I -t*q oo2ô I lnmI! LM @ô '{.ı-., I Ì I I l I ., L. ll ii1trtrc oôôsraqqq Êàà lJcEee â -¡ ¿J trItzlc,bltnfnh,toErnlctk) ÞEl.t'IFÞ12lc)Xm otE =ô o{ôöñsıh o0<!o llroá¡ c)ñ Ðoqt ñø o ^11 EIÞ26t Iñ ð5!{ rÈ6iç!< ËËË¿è78EÈdl9tg2Þ¡ßo Ër26 ã-s:aa Hqsvft 6!¡5¡ ! á! @frÞñxFsø6odf8EsÈÊEghE Ë:ã,96 ôoñorñtÞ66 3Ag ¡Ê ô)!Ê tngE* Ís.89 -'î Þ 6ä Ëeêøhi,z60 E¡ EËhbgE gHä i^ i. 14IQôotñ¡ ô{; EñÞ aoñ m{ ts¡ II'CEgE!Ëô(tË=êãâ2ñs=ırD;tåãrE F g. ü?îE-'Ë BrDã19'1 Ètrã9H*Ë.lz 6ËtÞ ãId z ä'Ë Ë¡E ¡., GUNN RESIDENCE lÉ,ffi 10430 231Sï SW EDMONDS. WA 980?O@@I Þ Fom MAP.PLAT - "TOTAL" appraisal sottware by a la mode, inc. - 1-800-ALAM0DE o 6.2.g Packet Pg. 145 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Client File ¡r. .Appraisal Group of the NorthWest LLP, 91-'1704802,(4251453-9292 #.Aooraisal Fi A-5442 Summary Appraisal Report . Land Appraisal Company: Appraisal Group of the Northwest Address: 1409 140th Pl NE, Suite 105, Bellevue, wA 98007AI Reports'" Form 120.04 t I Phone: OÍfice: Á25\ 453-9292 Fax: ø25\ 455-9740 Website: AooraisalorouDnw.com Co-Appraiser: Phitip S. CoteApptaiser: James B. Price, MAl, SR/llVA AlMembership{if an$: tr sne [,] uru [] snpeAlMembership(if any): I sna X uru l-l snpe Al Status (if any): fl Cattdidate for Designation X Practicing Affiliate Al Status (if any); X Cundidate for Designation E Practicing Affiliate 0ther Professional Afliliation:0ther Professional Aff ilialion: E-mail: JPrice(@appraisalqroupnw.com E-mail: PCole@appraisalgroupnw.com Client Kenneth Gunn Gontact (206\542-1549 Address: 10430 231st St sW. Edmonds. wA 98020 542-1549Phone:Fax:E-mail: Ken.W.Gun Address: 10430 231st St SW City: Edmonds County: Snohomish Stale: wA ZIP: 98020 Legal Desøiption: Sherwood Estates Block 000-D00 - Lot 'l 1, Subject to Easement to PUD and Gen Tellts 6-1 t have equal and undivided interest in Tract 16. Tax Parcel #: 0o 4261 000 01 1 00 RE Taxes: 4,315.38 TaxYear: 2017 Use of the Real Estate As of the Date of Value:Single-FamilyA/acant Use of the Real Estate Reflected in the Appraisal:Single-FamilyA/acant Before - Single-Family After and best useof GunnOwner of Record: Kenneth W. & Marla Description and analysis of sales within 3 years (minimum) priot to effeclive date of value:There have been no transactions in the last 3 years. Description and analysis of agreements of sale (conttacts), listings, and options:None Known lndication of Value by Sales Gomparison Approach $ 383,000 $ NotDevelopedlndication of Value by Gost Approach $ NotDevelopedlndication of Value by lncome Approach Final Reconciliation of the Methods and Approaches to Value:Our value estímate is discussed in the Supplemental Addendum. $ Before: $383,000, After: $423,000, Difference: $40,000Opinion of Value as of: 1011012017 Exposure Time: 3 - 4 Weeks on Average The above opinion is subject to: [l ttypothetical Conditions and/or E Extraordinary Assumptions ciled on lhe following page. SUBJECT PROPERTY IDENTIFICATION SUBJECT PROPERTY HISTORY RECONCILIATIONS AND CONCLUSIONS the data, ana¡ysis 0r any olher worK product provided by the individual appraise(s). Al Beports@ Al-120.04 Summary Appraisal Report. Land @ Appraìsal lnstitute 2013, All Rights Reserved January 2013 Form 411204 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 146 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Kenneth Gunn vilenl F¡loil:Client: SubleclPropertu 10430 231st St SW, Edmonds, WA 98020 AppnlsalFile#:A-5442 lntended User(s): Kenneth Gunn & the Citv of Edmonds lntended Use:Potential Vacation of the Easement on the Subiect Property This report is not intended by the appraiser for any other use or by any other user. lype of Value: Market Value Eflective Date of Value: 1ot'tot2o17 lnterestAppraised: X FeeSimple I Leasehold Ll Other Hypothetical Conditions: (A hypoüretical condition is that which is contrary to what exists, but is asseted by the appraiser for the putpose of analysis. Any hypothelical condition may aflect the assignment results.) N/A Extraordinary Assumptions: (An extraordinary assumption is directly related to a specific assignment and presumes uncertain information to be factual. lf found to be false lhis assumption could alter the appniser's opinions or conclusions. Any extraotdinary assumption may affect lhe assignment results.) N/A Definition: The scope of work is lhe type and extent of research and analysis in an assignment. Scope of work includes the extent to which the property is identified, the ertent to which tangible propefi is inspeeted, the type and extent of data research, and the type and extent of analysis of Professional Praclice this is a applied to anive at ctedible opinions or conclusions. The of work for this is identified below and lhroughout this report. Aporoaches to Value DevelonedScope of Subiect Property InspecdonlData Sources Urillzed Cost Approach:I ls necessaryfor cledible results and is developed in this analysis X b not necessary fu credible results; not developed in this analysisE ls not necessary for credible results but is developed in this analysis Appraiser Propefilnspection: X Yes E Ho Date of lnspection: 1011012017 Describe scope of Propefi lnspection, Source of Area Calculalions and Data Sources Consulted: Personal lnspection, Public Records, Owner, Personal Calculations from Plat Maps Sales Comparison Apptoach: X b necessaryfor credible results and is developed in this analysisI ls not necessaryfor credible results; not developed in this analysisI ls not necessary for credible results but is developed in this analysisCo-Appraiset Propertylnspection: n Yes X No Date of lnspection: Describe scope of Property lnspection, Source of Area Calculations and Data Sources Consulted: Primary Appraiser's inspection notes and calculations, Public Records lncome Approach:ll b necessarylor credible results and is developed in this analysisX ls not necessary for credible results; nol developed in this analysistr ls not necessary for credible results but is developed in this analysis Additional Scope of ltlotk Comments: The owners of the subject would like the City of Edmonds to vacate their access easement on their southern property border so they can include it in their unencumbered square-footage. This will enable them to have more flexibility in the future, not only for remodeling the existing structure, but also for redevelopment in the future. According to documents provided by Mr. Gunn, one of the owners, he has the underlying fee interest in the ROW (not included in public records). Our opinion is that the existing easement encumbers the land to such a large degree that it lends little extra utility to the rest of the lot. For the purpose of this appraisal, we are valuing the lot before the ROW easement is vacated, in order to estimate the market value of the subject land before the vacation. This will be refered to as the Before value. We will then estimate the value of the subject after the ROW easement is vacated in order to estimate the market value of the subiect land after the vacation. This will be refered to as the After value. The difference between the two values is the additional value created by vacation of the easement. We have appraised the land only. Significant Real Propefi Appraisal Assistance: X None E Disclose Name(s) and contilbulion: ASSIGNMENT PARAMETERS SCOPE OF WORK the data, analysis or any other work ploduct provided by the individual appraiser(s). Al Reports@ Al-120.04 Summary Appraisal Report. Land @ Appraisal lnstitute 2013, All Rights Reserved January 2013 Form Al1 204 - "T0TAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE 6.2.g Packet Pg. 147 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Clienl: Sublect Propeily:10430 231st St SW, Edmonds, WA 98020 Aprraisal File#:A-5442 Kenneth Gunn .¡ent File #: Typical Marketing Time X Under3MonthsI 3-6Months [,] 0ver 6 Months Location Urban Suburban Rural Built Up E Under25%ll 2s-7s"/"X 0ver75% XIn Growth Rapid Slable Slow Supply & Demand X Shortagell ln BalaneeI 0verSupply Value Trenil X lncreasing E stabte E Decreasing NeighborhoodName: SherwoodEstatesNeighborhood Land Use l Family 70% CommercialCondo 7o VacantMultifamily % pubtic 5% 10% 15% PUDX CondoTHOA:$ Amenities: Unk. Unk/ Neighborhood Single Family Profile Pdce Age 65 400 Low 775 High 618 Predominant 35 Market area descriplion and characteristics; The subject is located in a suburban area in Edmonds, south of the central business district, a short distance east from the eastern border of Woodway. This area is predominantly improved with single-homes purchased by middle to upper middle income buyers. There are often views of the Puget Sound from lots at higher elevations. There are relatively few public parks nearby, with Hickman Park being the only one within convenient walking distance, but there is good proximity to public schools. There is good access to commercial areas by car and two groceries stores are located within a 5 minute drive from the subject. The Edmonds area is well within the commuting ranges of Seattle, Everett, and Bellevue, three of the top employment centers in the state. SF EncumberedArea: I Shaoe: IrreoularView: Local Neiqhborhood utilitv: AooearsAdeouateDrainaoe: Apoears Adeouate Zoninsy'Deed Restriction RS-8 (1 lot every 8,000Zoning: SF) View: E Favorable X Typical E LessthanFavorable lX Legal E No zoning Il Legal, non-conformingI llleqal Covenanls, Condilion & Restrictions E Yes I No X Unknown Documents Reviewed nYes XNo Ground Rent $ / Size:I SmallerthanTypical X Typical E LargerthanTypical Utilities Electric Gas Water Sewer X pu¡t¡c X pu¡tic X puutic X Public [J other n otner E other fl otner Street Alley Sidewalk Street Lights X Pubtic I pu¡tic X Pubtic X publ¡c E Private E Private E Private E Private N/A Site desøiption and characteristics: The site has a mild slope around the current improvements, then slopes moderately to steeply up towards the southeast corner. The encumbered land to be vacated is adjacent to the subject's southern border. The lot area stated does not include the ROW to the south of the subject lot, which apparently the current owner does own in fee, but has a permanent easement for access in favor of the city of Edmonds. This ROW slopes moderately to steeply from west up to the east. I have calculated the area of the ROW sought by the owner as 131 ft (based on the most recent survey of the subject's southern border) times 20 ft (the width of the easement) = 2,620 SF. There are scanty site improvements within this area After. The lot will be 9,668 SF (current unencumbered) + 2,620 SF (encumbered area) = 12,288 SF total. After the easement vacation, the total area is still not large enough for a short-plat into 2 lots, as the lot would have to be at least 16,000 SF to do so based on the RS-8 zoning. X PresentUse Use E Other Summary of highest and best use analysis: The lot is typical for a single-family residence in this area and conforms to a single-family zoning. There is great demand at this time for vacant land and the single-family market in the Seattle area is booming. The highest and best use of the land, as-vacant, is for improvement with a single-family residence. MARKET AREA ANALYSIS SITE ANALYSIS HIGHEST AND BEST USE ANALYSIS the data, analysis or any other work ploduct provided by the indiv¡dual appraiser(s). Al Reports@ Al-.1 20.04 Summary Appraisal Report . Land @ Appraisal lnslitute 201 3, All Rights Reserved Form A11204 - "TOTAL'appraisal software by a la mode, inc. - 1-800-ALAM0DE January 201 3 6.2.g Packet Pg. 148 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Clienl: Subiect Property:10430 231st St SW, Edmonds, WA 98020 Apøaisal File #:A-5442 Kenneth Gunn vilent File #: Site Valuation Methodology X Sales Comparison Approach: A set of procedures in which a value indication is derived by compadng the property being appraised to similar properlies lhat have been sold fecently, lhen applying appropriate units of comparison and making adjustments to the sale ptices ol the comparables based on the elements of comparison. The sales comparison approach may be used to value improved ptopefiies, vacant land, or land being consideted as though vacant; it is lhe most common and preferred method of land valuation when an adequate supply of comparable sales are available. [l Market Extraction: A method of estimating land value in which the depreciated cost of lhe improvements on the improved property is estimated and deducted from the tolal sale púce to arrive at an esl¡mated sale pfice for the land; most effective when the imptovements contlibule little to the total sale pfice of the proper$. I Alternative Method: (Describe methodology and rationale) Site Valuation COMPARISON3ITEMSUBJECTCOMPARISON 1 COMPARISON 2 Address 10430 231st St SW Edmonds, WA 98020 22405 96th Ave W Edmonds, WA 98020 1126 Emerald Hills Dr Edmonds, WA 98020 9128 Main St Edmonds, WA 98026 ProximiWto Subiect 0.73 miles NE 1.66 miles NE 1.70 miles NE lnspection, Public Records lnspection, Public Records lnspection, Public RecordsData Source/ Verification D zss.ooo $ ezs,ooo 0 3s6,oooSales Price N/A$$ so.zs $ ¡e.szPrice /$D 29.39 Sale Date N/A 711512015 +86,000 212212016 +92,000 61712017 +18,300 Location South Edmonds Mid-Edmonds-inf +20,000 Mid-Edmonds Mid-Edmonds Site Size 9,668 SF 8,675 SF +1 8,1 70 12,196 SF -39,000 9,148 +8,300 Site View Local Area Similar Puqet Snd - Avq -50,000 Similar N/ASite lmprovements No No NoShort-Plat Profit/Fees No 0ther None +4,100 None +4,1 00Encumbered Extra Land 2,620 SF None +4,1 00 Net Adiustment X+ I l-t 128,270 X+ [l-$ z,too X+ fl-$ so,zoo 50.3% 50.3% Net Adj. Gross Adi.$ ses,zzo 1.9% 49.4o/o Net Adi. Gross Adi.t sez,too 8.601 9.601 Net Adj. Gross Adi.t sao,zoolndicated Value None in the Prior 3 years.None in the prior 3 yearsPdor Transfer History None in the last 3 years Sold on 71112013 for $400,000 Has since been short-platted. Site Valuation Commenls: We conducted a search for vacant single-family lots as close as possible to the subject that sold in the last 3 years. There have been very few sales of single-family lots in the last few years, as to be expected because single-family inventory has been very low in the last few years as single-family values are rising quickly. This area has been mostly built-out already and several of the sales we located have been, or will be, subdivided soon to allow for more dense redevelopment. We made market adjustments to all sales based on our statistical analysis of competing land sale values over the last three years. We also made lot size adjustments to each sale based on a typical $/SF for the market. Sale 2 has a view of Puget Sound so we made a downward adjustment based on the typical premium paid for such a view. We have also estimated the value of the encumbered land for the subject at $4,100 (as discussed in the addenda). Site Valuation Reconciliation: We only used one approach to value, the Sales Comparison Approach, to value the subject. The range of value is fairly narrow and equal weight was given to all three sales- Our opinion of value based on the evidence, Before the ROW vacation, is $383,000. Opinion of Site Value $ 383,000 SITE VALUATION the data, analysis or any other work product provided by lhe individual appraise(s). Al Reports@ Al-1 20.04 Summary Appraisal Report ' Land @ Appraisal lnst¡lute 2013, All Righls Reserved Form Al1 204 - "T0TAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE January 201 3 6.2.g Packet Pg. 149 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) A-5/42 St SW For the purpose of this analysis we are est¡mating lhe difference of value of the subiect Befo¡e the easement vacation and After the easement vacation. ln the sales compar¡son approach we estimated the Before value based on lhe subiect "as-is." The encumbered land is owned by the subject's owner and the ROW easement is owned by the City (City of Edmonds). Desp¡te fee ownership of the encumbered land, the owner has very limited use of this area. Value of the Encumbered Land - Before When land is encumbered by an easement, we must figure out how much utility the owner is able to der¡ve from the encumbered land. Based on our understanding, the encumbered land is not included for estimating building setbacks, doesnt count towards buildable area, and cannot be improved with landscaping or s¡te improvements. This leaves the owner with little control over the bundle of rights for this land; limited to access and some level of control since the underlying fee ownership has been relained. We eslimate, based on what is commonly paid for easements like this, that the owner retains about 10% of the full fee value of this area. We have estimated how much the additional value of this easement lends to the subject as unencumbered. Based on the size of the subiect lot, the additional lot area should be valued at $l 7/SF (based on our land area adjustments). This does not reflect the overall $/SF value for the lot, but rather the value of an extra 2,620 SF to the subiects unencumbered 9,668 sF. 2,620 SF (Add¡tional Area) " $17lSF (Unit Value) = $¿4,540 (Value of Add¡tional Area- Unencumbered) After we have determined the full fee value of the land, if it was not encumbered by the ROW easement, we can est¡mate the value of this area as-is. We estimated that the owner only retains about 10% of the bundle of rights associated with the encumbered land. $44,540 (Unencumbered Elitra Land Value) * 1 0% (Encumberance Extra Land Value Remaining) = $4,500(Encumbered Extra Land Value, Rounded to Nearest $100) Value of the Unencumbered Land - After Previously we est¡mated the value of the encumbered land is worth $4,500, but after the easement is vacated, this addit¡onal land ¡s worlh $44,540. By figuring out what the value of the subject is without any additional land, we take the value before of $383,000 and subtract the $4,500 of easement value for a value of the unencumbered land as-is of $378,500. Then we add the value of the unencumbered additional land value of $¡14,540 for a total value After of $423,000 (Rounded to Nearest $100) Difference in Value After the easement vacation, the subiect will have considerably more buildable ãrea, build¡ng selbacks will be set further away from the exist¡ng structure (allowing for a larger addition) and provide additional area for landscap¡ng. There is a great financial advântage to the owner to control the entire bundle of rights for this parcel. This is reflected in difference in value of: $423,000 (Value After) - $383,000 (Value Before) = $40,000 (Difference in Value) This is a reflection of the additional value specifically to the owner and does not necessarily reflect the value of the easement to the City. As ¡t stands, lhis area has been left almost ent¡rely unused by the public for many years. There is good access in the area provided by sidewalks next to existing roads very close to the easement. The easement itself provides little (if any) public utility, and is more of an annoyance/afterthought for adjacent property owners then anything else based on the very limited uses affored to the underlying fee owners. It is common that value created through acquiring additional land ¡s discounted somewhat because there are costs associated with obtaining this additional land such as engineering, filing for permits and a delay in time before the process is completed. We are not aware of all of the fees or the t¡meframe for this process to be completed, so we have not included a discount for any fees incuned by the owner in order to acqu¡re the full bundle of rights for this land. As very few others would be interested in acquiring the easement rights to this area, the value is based on what the underlying property owner should pay to acqu¡re the remaining rights to this area. As such, additional fees to enable this easement vacation should be discounted from the diffe¡ence in value. Summary Value Before = $383,000 Value After = $423,000 Difference = $ 40,000 norntu SnÕhom¡shcituFdmonds Slelc WA 7in nndP g8o2o I pnd¡r/lìlicnt Kenneth W- Gunn Form SUP -'ToTAL" appraisal soltware by a la mode, ¡nc. - 1-800-AIAM0DE 6.2.g Packet Pg. 150 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Gomparable Photo Page ProDertvAddress 10430 2stst st sw Countv snôhom¡shCitvF.lmôn.ls State wa ZiD Code cno2n Lcndcrlclient Kennê.th W. Gunn Gomparable I 22405 96th Ave W Prox. to Subject Sale tuice Gross Living Area Tolal Rooms Total Bedrooms Total Batrrooms Localion lÍew Site Ouality Age 0.73 miles NE 255,000 1.70 miles NE 356,000 Mid-Edmonds Similar 9,148 Mid-Edmonds-inf. Similar 8,675 SF Gomparable 2 1126 Emerald Hills Dr Prox. lo Subject 1.66 miles NE Sale Price 375,000 Gross L¡ving Area Total Rooms Total Bedrooms Total BahroomsLocation Mid-EdmondsMew Puget Snd - AvgSite 12,196 SF 0üal¡ty Age lmage Taken from Google Earth due to poor quality appraise r photo Gomparable 3 9128 Main St Prox. lo Subject Sale Price Gross Living Area Total Rooms Total Bedrooms Total Baftrooms Localìon View Site 0uality Aoe Fom P|C3XS.CR - .T0TAL" appraisal software by a la mode, ¡nc. - 1-800-ALAM0DE 6.2.g Packet Pg. 151 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Client: Subiect Property:10430 231st St SW, Edmonds, WA 98020 AppraisalFile #:A-5442 Kenneth Gunn -rient File #: This appraisal is subject to the following assumptions and limiting conditions: . This report is prepared using forms developed and copyrighted by the Appraisal lnstitute. However, the content, analyses, and opinions set forth in this report are the sole product ofthe appraiser. The Appraisal lnstitute is not liable for any ofthe conlent, analyses, or opinions set forth herein. . No responsibility is assumed for matters legal in character or nature. No opinion is rendered as to title, which is assumed to be good and marketable. All existing liens, encumbrances, and assessments have been disregarded, unless otherwise noted, and the property is appraised as though free and clear, having responsible ownership and competent managemenl. . I have examined the property described herein exclusively for the purposes of identification and description of the real propefi. The objective of our data collection is to develop an opinion of the highest and best use of the subject property and make meaningful comparisons in the valuation of the property. The appraiser's observations and reporting of the subject improvements are for the appraisal process and valuation purposes only and should not be considered as a warranty of any component ofthe property. This appraisal assumes (unless otherwise specifically stated) lhat the subject is structurally sound and all components are in working condition. r I will not be required to give testimony 0r appear in court because of having made an appraisal of the property in quesli0n, unless specific arrangements to do so have been made in advance, or as olhenruise required by law. . I have noted in this appraisal report any significant adverse conditions (such as needed repairs, depreciation, the presence of hazardous wastes, toxic substances, etc.) discovered during the data collection process in performing the appraisal. Unless otherwise stated in th¡s appraisal report, I have no knowledge of any hidden or unapparent physical deficiencies or adverse conditions of the property (such as, but not limited to, needed repairs, deterioration, the presence of hæardous wastes, toxic substances, adverse environmental conditions, etc.) that would make the property less valuable, and have assumed that there are no such conditions and make no guarantees or warranties, express or implied. I will not be responsible for any such conditions that do exist or for any engineering or testing that might be required to discover whether such conditions exist. Because I am not an expert in the field of environmental hazards, this appraisal report must not be considered as an environmental assessment of the propefi. I obtained the information, estimates, and opinions fumished by other parties and expressed in this appraisal report from reliable public and/or private sources lhal I believe to be lrue and conect. r I will not disclose the contents of this appraisal report except as provided for in the Uniform Standards of Professional Appraisal Practice, and/or applicable federal, state 0r local laws. . The Client is the party or parties who engage an appraiser (by employment contract) in a specific assignment. A party receiving a copy of this report from the client does not, as a consequence, become a party to the appraiser-client relationship. Any person who receives a copy of this appraisal report as a consequence of disclosure requirements that apply to an appraiser's client, does not become an intended user of this report unless the client specifically identified them at the time of the assignment. The appraiser's written consent and approval must be obtained before this appraisal report can be conveyed by anyone to the public through advertising, public relations, news, sales, or other media. . lf this valuation conclusion is subject to satisfactory completion, repairs, or alterations, it is assumed that the improvements will be completed competently and without significant deviation. El Market Value Definit¡on I Altemate Value Definition MARKET VALUE is defined as the most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. lmplicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: 1. buyer and seller are typically motivated; 2. both parties are well informed or well advised and acting in what they consider their own best interests; 3. a reasonable time is allowed for exposure in lhe open market; 4. payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and 5. the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associaÌed with the sale. Source: The Dictionary of Real Estate Appraisal Sth ed., Appraisal lnstitute STATEMENT OF ASSUMPTIONS AND LIMITING CONDITIONS VALUE DEFINITION the data, analysis or any other work product provided by the individual appraiser(s). Al Reports@ Al-900.04 Certification, Assumpti0ns and Lim¡ting Conditions O Appraisal lnstitute 2013, All Rights Reserved Form 419004 - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE January 201 3 6.2.g Packet Pg. 152 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Client: Subiecl Property:10430 231st St SW. Edmonds. WA 98020 AppraisalFile #:A-5442 Kenneth Gunn -rient File #: I certify that, to the best of my knowledge and belief: r The statements of fact contained in this report are true and correct. . The reported analysis, opinions, and conclusions are limited only by the report assumptions and limiting conditions, and are my personal, unbiased professional analysis, opinions, and conclusions. . I have n0 present (unless specified below) or prospective interesl in the property that is the subject of this report, and I have no (unless specified below) personal interest with respect t0 lhe parties involved. r I have no bias with respect to any property that is the subject of this report or to the parties involved with this assignment. r My engagement in this assignment was not contingent upon the developing or reporting predetermined results. r My compensation for completing this assignment is not contingent upon the development 0r reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. . My analysis, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Slandards of Prof essional Appraisal Practice. . lndividuals who have provided significant real propefi appraisal assistance are named below. The specific tasks performed by those named are oullined in the Scope of Work section of this report. X None tr Name(s) As previously idenlified in the Scope of Work section of this report, the signer(s) of this report certify to the inspection of the propefi that is the subject of this report as follows: Property inspected by Appraiser X Yes E No Property inspected by Co-Appraiser I Yes X No . Services provided, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment X None I Specify services provided: Appraisal lnstitute Designated Member, Candidate for Designation, or Practicing Affiliate Certify: . ïhe reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics and the Standards of Professional Appraisal Practice ofthe Appraisal lnstitute, which include the Uniform Standards of Professional Appraisal Practice. r The use of this report is subject to the requirements of the Appraisal lnstitute relating to review by its duly authorized representatives. ' I am not a Member, Candidate or Practicing Affiliate of the Appraisal lnst¡tute. É,lu-kìtl*:¡r,,i 1 : iL\-. r_ _-' ra- James B. Þrice, MAl, SRÂIVA Philip S. Cole Expiration Date o6t13t2019 Expiration Date o2to5t2019 Certified General X Trainee X Licensed fl APPRAISER CO-APPRAISER State WA Certified Residential I Ceftified Generall State WA Signature Name Signature Name Report Date 1012712017 Trainee tr Licensed n Certified Residential X License # 11oo22g Report Date 1012712017 License # 100'1220 APPRAISER CERTIFICATION ADDITIONAL CERTIFICATION FOR APPRAISAL INSTITUTE MEIVBERS CANDIDATES AND PRACTICING AFFILIATES APPRAISERS SIGNATURES the data, analysis or any other work product provided by the ind¡vidual appraiser(s). Al Reports@ Al-900.04 Cerlification, Assumptions and Limiting Conditions o Appraisal lnstitute 2013, All Rights Reserved Form 419004 - 'TOTAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE January 201 3 6.2.g Packet Pg. 153 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) Property Address 10430 231st St SW Countì/ snohom¡shCitvFdmonds State wA Zio Code e8o2o LenderÆlient Kenneth W. Gunn JBP Oualifications Page 1 QuaurrcatroNs oF APPR {sER JArrrEs B. PRrcE, MAI, SR/WA u.\ì,w.AppRArsALGRoupNW.coM ; JPRTcE@,AppR.{lsÂLCRoupNW.coM PHoNE No. : (425) 453 -9292 ; FAx No. (425) 455-9740 1409 140* PLACE NE, STE 105, BELLEVUE WA 9800?-3963 EDUCATION Bachelor of Science in Finance, Real Estate Emphasis; Norlhern lllinois University/ University of Illinois. Appraisal lnstitute courses include Capitalization Theory, Residential Valuation, Easement Valuation, and Standards of Professional Practice. Seminars and Classes include: AI Course 833- Fundamentals of Separating Real Property, Personal Property, and Intangible business Assets, Real Estate Feasibility, Business Valuation, Valuation of Easements and Litigation Skills, Appraising for Pension Funds, and Appraisal of Partial Acquisitions. PROFESSIONAL MEMBERSHIPS Appraisaì Institute Mernbership: MAI Designated Member of the Appraisal Institute since 1979Formerly: President, Director, and Vice President, Seattle Chapter and Alaska Chapter International Right of Way Association Designation: SR/WA (Senior Right of Way Agent)Position: International Right of Way Association Valuation Committee, past chairFormerly: Regional Chair, Region 7, International Right of Way Association lntemational Right of Way Association Director, President, and Vice President; Seattle, Washington and Fairbanks, Alaska Chapters BXPERIENCE: Over 43 years Cunently: General Partner, AIeRAISAL CRoup oF THE NoRTHwEST LLP Developer ofsubdivision, offìce building, and residences Owner of offìce buildings and apartments Formerly: Proprietor, APPRAISÀL GROUP OF THE NORTHWEST Appraiser, Schueler, McKown & Keenan Partner, Price & Associates, Alaska Senior Appraiser, First State Bank ofOregon Appraiser, Pacific First Federal Savings Bank Appraiser, U.S. Srnall Business Administration Appraiser, Washington State Dept. of Transportation Qualifìed as an expert witness in Superior Court, Federal Court Master's Hearings, and Federal Bank¡uptcy Court. Served as an arbitrator in property valuation and lease renewals. Washington State DeparEnent of Transportation approved appraiser. Fee reviewer; Washington Dept. of Transportation, major banks, and governmental clients. Qualifìed as a Master; held Master's l{earings in Alaska. Cunently certified under the continuing education program ofthe Appraisal Institute. Curently certified in Washington State as a General Appraiser (Cerlificate No. I 100229) Vice President- Newcastle Trails AppRA¡sAL GRoup oF THE NoRTr{wEsr LLP Fonn MAP.PLAT - 'ï(]ïAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 154 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) JBP Oualifications Page 2 PmoertvAddress lo43o 231st St SW Countv SnohomishCitvFdmonds State wA ZiD Code 98020 LenderÆlient Kenneth W. Gunn Oualifications of J¡,ves B. PR¡cE. MAt. sR/wA Paee2 CLIENTS SER\/ED Abeyta & Associates, R/W Company Benson & Mclaughlin, Accountants Boston Private Bank Bullivant, House¡ Bailey, Pørdergrass & Hoffrnan; Bureau of Indian Affairs Bureau of Land Management Camp Korey Cathay B¡nk Center Bank Certiñed Land Services Chevron Products Company Church of God, Western Washington City of Auburn City of Bellevue City of Des Moines City of Issaquah City of Kirkland City of Maple Valley City of Mount Vemon City of Newcastle City of Port Angeles City of Redmond City of SeaTac City of Seattle City of Shorelin€ City of Tacoma Coldwell Banker Relocation Columbia Bank Costco Eastman, Scott, Attorney, Bellevue El Cent¡o De La Raza, Felicia Gonzales Enumclaw Public Schools First Sound Bank HDR Engineering John Lynch, CPA, Bellevue Johns Monroe Mitsunaga, Attorneys; Michael Monroe, Darrell Mitsunaga Keating Bucklin & McCormack, Attomeys Kent Schools KeyBank of Washington King County Library System Korea Exchange Bank (KEB) Lane & Associates, Inc., WW Company O. R, Colan Associates, Inc. (Acquisition Specialists) Ogden Murphy Wallace, Attorneys Port ofFriday Harbor Port ofOrcas Port ofSeattle Puget Sound Energy Reid Middleton, Engineers Saehan Bank Seattle City Light Seattle School District Sound Transit Tacoma Utilities U.S. Bank U.S. Fidelity & Guarantee U.S. Postal Service Union Bank Universa! Field Services, lnc. Washington Dept. of Transportation- Approved Appraiser & Rwiewer Washington State Dept. of Natural Resources Washington State Parks & Recreation Commission Waste Managemcnt Williams Northwest Pipeline Wilshire Bank APPRAISÂL CROUP OF THE NORTHWEST LLP Form MAP.PLAT - "T0TAL" appraisal software by a la mode, inc, - 1-800-ALAM0DE 6.2.g Packet Pg. 155 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) PSG Qualifications Qu.lurrc.moNs oF APPRA¡stR Pmr,rr S. Colr, AmR.lrsrn wwwåppn^nÀLcnoup¡iw.coM ; Fcd.ß@Ap?nÆsal-cnoüFlìNy.crlM PrroNE No.: (¿f2Ð4ål-!292x121i FAx No.(429 45tyr¿|0 l4lÌ9l4llr PLACE Surrr wA9Em7-3963 EDUCATION Professional Deslgnations Real Estate Appraiser Trainee, State of Washington; Certificate No Appralsal Couraes Basic Appraisal Principles Basic Appraisal Procedures Business Practices and Ethics USPAP, Appraisal Institute of Real Estate Appraisers General Appraiser Market Analysis and Highest & Best Use Residential Appraiser Market Analysis and Highest and Best Use Residential Market Analysis and Highest & Best Use Residential Site Valuation and Cost Approach 2A16-2017 Seven hou¡ National USPAP Update Course E}(PERIENCE: 2013-Present: Appniser, Appraisal Group of the Northwest LLP CLIENTS SERVED: Bellevue College Benton County Caring Cabin LLC City of Auburn City of Shoreline Elliott & Company Appraisen HDR Engineering Bureau of Indian Affain RCO Lægal Universal Field Services Sallal Water Association Town of Friday Harbor t001720 John O'Rourke, Attorney King County Lummi Nation R. W. Thorpe & Associates Sammamish Plateau Water and Sewer District Puget Sound Energy Ellion Co Appraisers City of Sâmmamish City of lake Stevens Prime Pacific Bank Form SCNLTR - "TOTAL" appraisal soltware by a la mode, inc. - 1-800-ALAM0DE 6.2.g Packet Pg. 156 Attachment: Exhibit 7 - Appraisal Information (Gunn Street Vacation (File No. PLN20170052)) RECEIVED iÅi,i 0 ;" 7fJr8 PLAM\üIhJû DEPT. OUÂRTER ssciiòx NW 36 .._ ...,8{{cE! v{i¡,.. 3 cerfofl'æ Lol .*--..- Bæk - s3dþ¡ GovLol -.-... Subdv - ROW- O!ôder Majorwâtar - Olherlot VecROW ----. t6lh lirinolwbtcr -- Othersubd¡v- Vaclol ----- Cty Linrts Tax Ad &!mÊnl I + I +++ .a p.o¿þ.t iJ ù. .|.\.t\tt'. trfkt s toh ilñ\ n ( ì,t û 6 tt o\ h ¡ agrd sw-2s-27.o3 Lr.-?000-134 033 0i ù2 01 t ol ¿: I r01 tt c1 o2.t¡ t3 úi I I 10 't0 11 t7 t3 1¿ 3 I II I I 3 I0l &¿ ._ 8lÇHluottg BEAçH .. 1,1-;lt! 12 12 13 :?!86 7 25 'ItI ?5 10 21 I I25 3 â 1 l3r0 ?5û23r6 t{ 0l t3 12 21 5222I i0 1t si 9 ,1I1Jl¡ð t12 L 2 I I 42 5730l0? I 7 fl tt t3 1{ t5 t,tt8t8¿1 2¡ ry ** f9t t332.C1 4 74 20 11 t9 I I ¡ 'ROBIN HOOD DR :7 l6 .-QÁBAEÑ IRACT$-- (5546i Èç 2.9r6 2-t2ß È U? z:tùfÁ::I .'NOÎIINGHAM RD nllñ ¡J 8.Ç 00 02 a 5 3 NQ 5 e ,J2 ¡ 0¡ 01 00 03 12 02 ld 900 lot ø1 ?-013 I 2 I I ti 61l12f7 ft a3 10 t6 25 21 I ?au J-UìrU a3-121 3-122 3.120 t2 1.123 3,058 t0lt 1-078 %1'07S I "081 i"a77 00.01 1 -18? 4 'EDMOT i ; lU IiÞ 1 I q¡ ?Gz ç IB2 û4 0t '1t á.00 03 1- . ..t I 1 s0! $8¡ tt 3-0?0 _.. :3{:1 : - '..'..'.,i 39 6I OL I 2 c 3 llt2 5 01 ¡11 .-lô106) 6 NOl 1-137 1.136 1-138 .1-130 2 f 5 I n! zs i;i,r:,4 21 22 ôPEñ l?¿o.-r SNOHOMISH j KITSAP PRoJECI sw36-27.03 PL 12 è EXHIBIT 8 6.2.h Packet Pg. 157 Attachment: Exhibit 8 - Vicinity Map (Gunn Street Vacation (File No. PLN20170052)) City Council Agenda Item Meeting Date: 01/23/2018 WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery Staff Lead: Council Member Buckshnis Department: City Council Preparer: Sandy Chase Background/History On 7/15/2009, City Council Members approved Resolution #1101 ratifying the WRIA 8 Forum Chinook Salmon Conservation Plan. The Council approved the 2018 ILA funding for WRIA 8 in December 2017. Staff Recommendation Narrative On January 16, 2018, WRIA 8 Salmon Recovery Council Manager Jason Mulvhill-Kuntz provided a presentation for City Council about the history of WRIA 8 and the update to the 2005 plan. The WRIA 8 Salmon Recovery Council (Council) is composed of elected representatives from 28 local cities and two counties (King and Snohomish), and concerned citizens, scientists, and representatives from environmental interests and state agencies. Established in 2005 when the WRIA 8 Steering Committee and WRIA 8 Forum were combined, the Salmon Recovery Council oversees implementation of the science-based Chinook Salmon Conservation Plan in the Lake Washington/Cedar/Sammamish Watershed. The watershed, also known as Water Resource Inventory Area (WRIA) 8, runs from the Puget Sound "nearshore" and inlands from the north end of Elliott Bay to south Everett, and east to the Bear Creek basin, the Issaquah Alps, and upper reaches of the Cedar River. Edmonds is part of "Nearshore Subarea" of the WRIA 8 plan which includes approximately 24 miles of shoreline that have been heavily impacted by human activities. One of the most imposing obstacles to restoring the natural processes along the shoreline is the railroad grade that runs for most of its length. While the changes that have occurred in the nearshore/estuary have been well documented, their effects on salmon growth and survival are not well understood. The nearshore/estuary environment is used by both adult and juvenile salmon of all species, particularly chinook and chum. Factors contributing to the decline of salmon habitat in this subarea include the loss of migratory and rearing habitat, loss of riparian function, and poor water quality and sedimentation. Over the past five years, Edmonds has received over $500,000 of State and Federal funding for the design of the daylighting of Willow Creek and restoration of the Edmonds Marsh Estuary. In addition to grant dollars, the WRIA 8 Grant Funding Representatives for the Council has been a valuable resource to 6.3 Packet Pg. 158 the City of Edmonds in assisting with the design phase. The 2017 plan update to the WRIA 8 Chinook Salmon Conservation Plan ("WRIA 8 Plan") is an addendum to the 2005 WRIA 8 Chinook Salmon Conservation Plan, and includes a scientific framework, Chinook salmon population goals to achieve sustainable and harvestable populations, habitat restoration goals, recovery strategies, a list of priority projects and programmatic actions, and a monitoring and adaptive management plan. Throughout the past year, all 28 local governments worked through the interlocal agreement to jointly fund implementation of the WRIA 8 Plan through 2025 to advance their shared interest in and responsibility for addressing long-term watershed planning and conservation of aquatic ecosystems and floodplains for purposes of implementing the WRIA 8 Plan and improving watershed health. Attachment 2 provides the resolution supporting the WRIA 8 Chinook Salmon Recovery Conservation Plan and this new resolution (Attachment 3) will act as a ratification to new processes and procedures with the intent of the continuation of the WRIA 8 Chinook Salmon Recovery Conservation Plan. Attachment 4 is the power point presentation provided by Mr. Jason Mulvilhill-Kuntz for the Council at the January 16th meeting. Attachments: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan Attachment 3 - Resolution for 2017 Plan Update Attachment 4 - WRIA 8 Plan Update Power Point 6.3 Packet Pg. 159 MEMORANDUM To: Local Government Partners to the WRIA 8 Interlocal Agreement (ILA) From: Jason Mulvihill-Kuntz, WRIA 8 Salmon Recovery Manager Date: November 27, 2017 Subject: Ratification of 2017 Update to the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan RECOMMENDATION: WRIA 8 Salmon Recovery Council has approved the final 10-year update to the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan, and recommends individual WRIA 8 partner City/CountyCouncils ratify the WRIA 8 Plan update. BACKGROUND: In 1999, the federal government listed Puget Sound Chinook salmon as threatened under the Endangered Species Act, which prompted local governments in the WRIA 8 watershed to initiate a coordinated, watershed-scale partnership to recover salmon under an interlocal agreement (ILA). The first ILA was initiated in 2001, updated in 2006, and most recently updated again in 2015. The current ILA, among 28 local government partners, is in effect through the end of December 2025. Implementation of salmon recovery actions, including habitat restoration and programmatic activities, is guided by the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Plan), which was originally completed in 2005, and ratified by each of the local government partners. Upon approving the 2005 WRIA 8 Plan, the WRIA 8 Salmon Recovery Council set an initial 10-year implementation period, ending in 2015, to assess progress to date and consider whether or not to continue the watershed’s collaborative regional salmon recovery partnership. With the renewal of the ILA in 2015, WRIA 8 ILA partners recommitted to coordinated Chinook recovery in WRIA 8, and the Salmon Recovery Council directed WRIA 8 staff to initiate a 10-year update to the WRIA 8 Plan. This update process commenced in late 2015 and early 2016. WRIA 8 staff worked with the Implementation and Technical committees, and other regional and local stakeholders to inform the Plan update. The WRIA 8 Salmon Recovery Council received regular briefings during the update process and approved the 10-year update to the WRIA 8 Plan in September, 2017. The 2017 Plan is an addendum to the 2005 Plan, but is also intended to serve as a stand-alone document. As an addendum, the 2017 Plan continues themes and content discussed in the 2005 Plan, and incorporates new scientific information and lessons learned during the first 10 years of implementation. 6.3.a Packet Pg. 160 Attachment: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members (WRIA 8 (Water Resource Inventory Area 8) Salmon Major updates to the conservation plan include: • Revised and updated list of habitat acquisition and restoration projects, to improve project definitions, reduce duplication, and add new projects. • New habitat goals for five key habitat elements to better evaluate and report progress towards achieving habitat restoration efforts. • Twenty new and updated habitat recovery strategies. • Revised and updated list of recommended land use actions and education and outreach actions. • New monitoring and assessment plan that improves tracking and reporting on the Plan’s implementation, and clearly defines adaptive management responses should the level of implementation fall below identified benchmarks. Since 2000, WRIA 8 partners have worked together to improve conditions for threatened Chinook salmon, with the goal of bringing Chinook salmon back to sustainable, harvestable levels. After over ten years of implementation, great progress has been made on many short- term goals, but overall salmon population numbers are still far short of a level that would consistently support sustainable runs for tribal and recreational fishing year-to-year and fulfill treaty-guaranteed tribal fishing rights. Similar to the original 2005 WRIA 8 Plan, the 2017 update to the Plan identifies priority actions for partners and other entities to take to improve habitat conditions to support recovery of Chinook salmon. The Plan update does not obligate partners to take action or change local regulations, but it is intended to serve as the City/County’s plan for salmon habitat protection and restoration and should inform other planning processes and regulatory updates. TIMING OF RATIFICATION: WRIA 8 staff plans to finalize ratification of the Plan update by all WRIA 8 ILA members by the end of March 2018. 6.3.a Packet Pg. 161 Attachment: Attachment 1 - Memo from Jason Mulvihill-Kuntz to WRIA 8 Members (WRIA 8 (Water Resource Inventory Area 8) Salmon 0006.900000 WSS /gjz 7/6/05 RESOLUTION NO. 1101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RATIFYING THE WATER RESOURCE INVENTORY AREA (WRIA) 8 CHINOOK SALMON CONSERVATION PLAN. WHEREAS, in March, 1999, the National Oceanic and Atmospheric Administration (NOAA) Fisheries listed the Puget Sound Chinook salmon evolutionary significant unit as a threatened species under the Endangered Species Act (ESA), and, WHEREAS, in November, 1999, the United States Fish and Wildlife Service USFWS) listed the Puget Sound bull trout distinct population segment as a threatened species under the ESA, and WHEREAS, under the ESA, it is illegal to take a listed species, and the ESA defines the term "take" to include actions that could harm listed species or their habitat, and WHEREAS, actions that are directly or indirectly authorized by local governments could potentially expose local governments to civil or criminal penalties under the ESA, and WHEREAS, under the ESA, Section 4(f), NOAA Fisheries (for Chinook salmon) and USFWS (for bull trout) are required to develop and implement recovery plans to address the recovery of the species, and WHEREAS, an essential ingredient for the development and implementation of an effective recovery program is coordination and cooperation among federal, state, and local WSS606693.DOC;1/00006.900000/) - I - 6.3.b Packet Pg. 162 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource agencies, tribes, businesses, researchers, non - governmental organizations, landowners, citizens, and other stakeholders as required, and WHEREAS, Shared Strategy for Puget Sound, a regional non - profit organization, has assumed a lead role in the Puget Sound response to developing a recovery plan for submittal to NOAA Fisheries and the USFWS, and WHEREAS, Shared Strategy intends that its recovery plan will include commitments from participating jurisdictions and stakeholders, and WHEREAS, local jurisdictions have authority over some habitat -based aspects of Chinook survival through land use and other policies and programs; and the state and tribes, who are the legal co- managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8, and WHEREAS, in WRIA 8, habitat actions to significantly increase Chinook productivity trends are necessary in conjunction with other recovery efforts, to avoid extinction in the near term and restore WRIA 8 Chinook to viability in the long term, WHEREAS, the City values ecosystem health, water quality improvement, flood hazard reduction, open space protection, and maintaining a legacy for future generations, including commercial, tribal, and spot fishing, quality of life, and cultural heritage, and WHEREAS, the City supports cooperation at the WRIA level to set common priorities for actions among partners, efficient use of resources and investments, and distribution of responsibility for actions and expenditures, and WHEREAS, 27 local governments in WRIA 8 jointly funded development of The WRIA 8 Steering Committee Proposed Lake Washington/Cedar/Sammamish Watershed Chinook WSS606693.DOC;1/00006.900000/) - 2 - 6.3.b Packet Pg. 163 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource Salmon Conservation Plan (the Plan), published February 25, 2005 following public input and review, and WHEREAS, while the Plan recognizes that salmon recovery is a long -term effort, it focuses on the next 10 years and includes a scientific framework, a start-list of priority actions and comprehensive action lists, an adaptive management approach, and a funding strategy; and WHEREAS, the city has consistently implemented habitat restoration and protection projects, and addressed salmon habitat through its land use and public outreach policies and programs over the past five years, and WHEREAS, it is important to provide jurisdictions, the private sector, and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in the Lake Washington/Cedar /Sammamish Watershed, including the Puget Sound nearshore, and WHEREAS, it is important to provide jurisdictions, the private sector and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in the Lake Washington/Cedar /Sammamish Watershed, including the Puget sound nearshore, and WHEREAS, if insufficient action is taken at the local and regional level, it is possible that the federal government could list Puget Sound Chinook salmon as an endangered species, thereby decreasing local flexibility, now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Edmonds hereby ratifies The WRIA 8 Steering committee Proposed Lake Washington /Cedar /Sammamish Watershed Chinook Salmon Conservation Plan, IWSS606693.DOC;1/00006.900000/} - 3 - 6.3.b Packet Pg. 164 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource dated February 25, 2005 (the Plan.) Ratification is intended to convey the City's approval and support for the following: A. The following goals for the Plan: i) The Plan mission statement to conserve and recover Chinook salmon and other anadromous fish, focusing on preserving, protecting and restoring habitat with the intent to recover listed species, including sustainable, genetically diverse, harvestable populations of naturally spawning Chinook salmon. ii) The multiple benefits to people and fish of Plan implementation including water quality improvement, flood hazard reduction, open space protection, and maintaining a legacy for future generations, including commercial, tribal and sport fishing, qualify of life, and cultural heritage. B. Continuing to work collaboratively with other jurisdictions and stakeholders in the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) to implement the Plan. C. Using the scientific foundation and the conservation strategy as the basis for local actions recommended in the Plan and as one source of best available science for future projects, ordinances, and other appropriate local government activities. D. Adopting an adaptive management approach to Plan implementation and funding to address uncertainties and ensure cost - effectiveness by tracking actions, assessing action effectiveness, learning from results of actions, reviewing assumptions and strategies, making corrections where needed, and communicating progress. Developing and implementing a cost - effective regional monitoring program as part of the adaptive management approach. E. Using the comprehensive list of actions, and other actions consistent with the Plan, as a source of potential site specific projects and land use and public outreach recommendations. Jurisdictions, agencies, and stakeholders can implement these actions at any time. F. Using the start-list to guide priorities for regional funding in the first ten years of Plan implementation, and implementing start-list actions through local capital improvement projects, ordinances, and other activities. The Start-list will be revised over IWSS606693.DOC;]/00006.900000/} - 4 - 6.3.b Packet Pg. 165 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource time, as new opportunities arise and as more is learned through adaptive management. G. Using an adaptive approach to funding the Plan through both local sources and by working together (within WRIA 8 and Puget Sound) to seek federal, state grant, and other funding opportunities. The long -term ultimate goal is to fund the Plan through a variety of sources at the current 2004 level plus 50 percent, recognizing that this resolution cannot obligate future councils to financial commitment and that the funding assumptions, strategies, and options will be revisited periodically. H. Forwarding the Plan to appropriate federal and state agencies through Shared Strategy for Puget Sound, to be included in the Puget Sound Chinook salmon recovery plan Section 2. The City recognizes that negotiation of commitments and assurances /conditions with appropriate federal and state agencies will be an interactive process. Full implementation of this Plan is dependent on the following: A. NOAA Fisheries will adopt the Plan, as an operative element of its ESA Section 4(f) recovery plan for Puget Sound Chinook salmon. B. NOAA Fisheries and USFWS will: i) take no direct enforcement actions against the City under the ESA for implementation of actions recommended in or consistent with the Plan; ii) endorse the Plan and its actions, and defend the City against legal challenges by third parties; and iii) reduce the regulatory burden for City activities recommended in or consistent with the Plan that require an ESA Section 7 consultation. C. Federal and state governments will: i) provide funding and other monetary incentives to support Plan actions and monitoring activities; ii) streamline permitting for projects implemented primarily to restore salmonid habitat or where the actions are mitigation that further Plan implementation; WSS606693.DOC;1/00006.900000/} - 5 - 6.3.b Packet Pg. 166 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource iii) offer programmatic permitting for local jurisdiction actions that are consistent with the Plan; iv) accept the science that is the foundation of the Plan and support the monitoring and evaluation framework; v) incorporate actions and guidance from the Plan in future federal and state transportation and infrastructure planning and improvement projects; and vi) direct mitigation resources toward Plan priorities. Section 3. This resolution does not obligate the City Council to future appropriations beyond current authority. RESOLVED this 19th day of July, 2005. APPROVED: MAYOg, 6A-e HA KENSON ATTEST /AUTHENTICATED: z z ez'4 CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: 07/15/2005 PASSED BY THE CITY COUNCIL: 07/19/2005 RESOLUTION NO. 1101 WSS606693.DOC;1/00006.900000/} - 6 - 6.3.b Packet Pg. 167 Attachment: Attachment 2 - Resolution No. 1101 - Ratification of the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 (Water Resource 1 RESOLUTION NO. ____ A RESOLUTION RATIFYING THE 2017 UPDATE TO THE LAKE WASHINGTON/CEDAR/SAMMAMISH WATERSHED OR WATER RESOURCE INVENTORY AREA (WRIA) 8 CHINOOK SALMON CONSERVATION PLAN WHEREAS, the 2017 update to the WRIA 8 Chinook Salmon Conservation Plan (“WRIA 8 Plan”) is an addendum to the 2005 WRIA 8 Chinook Salmon Conservation Plan, and includes a scientific framework, Chinook salmon population goals to achieve sustainable and harvestable populations, habitat restoration goals, recovery strategies, a list of priority projects and programmatic actions, and a monitoring and adaptive management plan; and WHEREAS, Resolution No. 1101 “A Resolution of the City Council of the City of Edmonds, Washington, ratifying the Water Resource Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan” was passed on July 19, 2005; and WHEREAS, 28 local governments in WRIA 8 partner through an interlocal agreement to jointly fund implementation of the WRIA 8 Plan through 2025 to advance their shared interest in and responsibility for addressing long-term watershed planning and conservation of aquatic ecosystems and floodplains for purposes of implementing the WRIA 8 Plan and improving watershed health; and WHEREAS, the WRIA 8 partners recognize participating in the ILA and implementing priorities in the WRIA 8 Plan demonstrates their commitment to proactively working to address the ESA listing of Chinook salmon; and WHEREAS, WRIA 8 partners took formal action in 2005 and 2006 to ratify the WRIA 8 Plan, and WHEREAS, in March 1999, the National Oceanic and Atmospheric Administration (NOAA) Fisheries listed the Puget Sound Chinook salmon evolutionary significant unit, including the Cedar and Sammamish populations in WRIA 8, as a threatened species under the Endangered Species Act (ESA); and WHEREAS, an essential ingredient for the development and implementation of an effective recovery program is coordination and cooperation among federal, state, and local agencies, tribes, businesses, researchers, non-governmental organizations, landowners, citizens, and other stakeholders as required; and WHEREAS, local jurisdictions have authority over some habitat-based aspects of Chinook survival through land use and other policies and programs; and the state and tribes, who are the legal co-managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8; and 6.3.c Packet Pg. 168 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery) 2 WHEREAS, the City of Edmonds values ecosystem health; water quality improvement; flood hazard reduction; open space protection; and maintaining a legacy for future generations, including commercial, tribal, and sport fishing, quality of life, and cultural heritage; and WHEREAS, the City of Edmonds supports cooperation at the WRIA level to set common priorities for actions among partners, efficient use of resources and investments, and distribution of responsibility for actions and expenditures; and WHEREAS, the WRIA 8 Chinook Salmon Conservation Plan (WRIA 8 Plan) is one of 15 watershed-based chapters of the Puget Sound Salmon Recovery Plan; and WHEREAS, the Puget Sound Partnership serves as the Puget Sound regional organization and lead for planning and implementing the Puget Sound Salmon Recovery Plan, approved by NOAA Fisheries; and WHEREAS, in WRIA 8, habitat protection and restoration actions to significantly increase Chinook productivity trends are necessary, in conjunction with other recovery efforts, to avoid extinction in the near term and restore WRIA 8 Chinook to viability in the long term; and WHEREAS, the WRIA 8 Plan recognizes that salmon recovery is a long-term effort, and focuses on a 10-year implementation time horizon to allow for evaluation of progress and updating Plan goals and priorities; and WHEREAS, the City of Edmonds has implemented habitat restoration and protection projects, and uses the WRIA 8 Plan and salmon habitat recovery strategies and goals as guidance in its land use and public outreach policies and programs; and WHEREAS, it is important to provide jurisdictions, the private sector and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in WRIA 8, including the Puget Sound nearshore; and WHEREAS, if insufficient action is taken at the local and regional level, it is unlikely Chinook salmon populations in WRIA 8 will improve and it is possible the federal government could list Puget Sound Chinook salmon as an endangered species, thereby decreasing local flexibility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF EDMONDS: The City of Edmonds City Council hereby ratifies the 2017 update to the Lake Washington/Cedar/Sammamish Watershed Chinook Salmon Conservation Plan, dated September, 2017 (2017 Plan). Ratification is intended to convey the City of Edmonds’ approval and support for the following: 6.3.c Packet Pg. 169 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery) 3 1. Conserving and recovering Chinook salmon and other anadromous fish, focusing on preserving, protecting and restoring habitat with the intent to recover listed species, including sustainable, genetically diverse, harvestable populations of naturally spawning Chinook salmon. 2. Providing multiple benefits to people and fish through Plan implementation, including flood hazard reduction; water quality improvement; open space protection; and maintaining a legacy for future generations, including commercial, tribal and sport fishing, quality of life, and cultural heritage. 3. Continuing to work collaboratively with other jurisdictions and stakeholders in WRIA 8 to implement the WRIA 8 Plan as updated in 2017. 4. Using the habitat goals and associated recovery strategies in the 2017 Plan update as a basis for local actions recommended in the Plan and as one source of best available science for future projects, ordinances, programmatic actions, and other appropriate local government activities. 5. Supporting implementation of the 2017 Plan’s Monitoring and Assessment Plan on a watershed basis, including an adaptive management approach to implementation and funding to address uncertainties and ensure cost-effectiveness by tracking actions, assessing action effectiveness, learning from results of actions, reviewing assumptions and strategies, making corrections where needed, and communicating progress. 6. Using the 2017 Plan project list, recommended land use and education and outreach actions, and other actions consistent with the Plan as the suite of WRIA 8 actions to guide priorities for implementation and funding, including through grants, local capital improvement projects, ordinances, and other activities. Jurisdictions, agencies, and stakeholders can choose to implement these actions at any time. 7. Using an adaptive approach to funding the Plan through both local sources and by working together (within WRIA 8 and Puget Sound) to seek federal, state, grant, and other funding opportunities, and recognizing that funding assumptions, strategies, and options will be revisited periodically. RESOLVED THIS _____ DAY OF ______________________, 2018. APPROVED: _______________________ MAYOR, DAVE EARLING 6.3.c Packet Pg. 170 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery) 4 ATTEST/AUTHENTICATED: ___________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 6.3.c Packet Pg. 171 Attachment: Attachment 3 - Resolution for 2017 Plan Update (WRIA 8 (Water Resource Inventory Area 8) Salmon Recovery) WRIA 8 Watershed Salmon Recovery Plan Update28 Local Governments Working Together to Make Our Watershed a Place Where Salmon and People Can Live Together Jason Mulvihill-KuntzWRIA 8 Salmon Recovery ManagerCity of EdmondsCity Council PresentationJanuary 16, 20186.3.dPacket Pg. 172Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Lake Washington/Cedar/Sammamish Watershed (WRIA 8)6.3.dPacket Pg. 173Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) The Road to Recovery1999 Chinook salmon listed as threatened under ESA2001 Jurisdictions sign interlocal agreement (ILA)2005 Recovery plan completed2006 Begin implementation / ILA renewed2015 First 10 years of implementation / ILA expires2016 ILA renewed (through 2025)2017 Plan update completed6.3.dPacket Pg. 174Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Chinook Salmon Population:Adult returns and juvenile abundance6.3.dPacket Pg. 175Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Watershed Salmon Recovery Plan:Part of Puget Sound RecoveryApproved August 2005WRIA 8 Recovery PlanApproved January 2007Puget Sound Salmon Recovery PlanApproved December 2008 (updated 2014)Action Agenda for Puget Sound Recovery 6.3.dPacket Pg. 176Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) 2005 Chinook Salmon Conservation Plan•On-the-ground projects – habitat protection and restoration•Land use regulations and planning•Outreach, education, and stewardship6.3.dPacket Pg. 177Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Accomplishments•Over 2,775 acres protected through acquisition or easement•700 acres of riparian area treated/planted•1.0 mile of levees removed or set back•76 acres of floodplain reconnected•7,680 linear feet of lakeshore restored6.3.dPacket Pg. 178Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) 2017 Plan Update•Builds on lessons learned•New habitat restoration goals•Focus on recovery strategies•Revised project list and lists of recommended land use and education and outreach actions•Monitoring and Assessment Plan6.3.dPacket Pg. 179Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Edmonds Projects•Reconnects 28 acres of rare tidal salt marsh habitat•Helps control invasive species, improves water quality, and reduces risks from projected sea level rise•Edmonds completing final feasibility study and initiating designRestoring Edmonds Marsh and Daylighting Willow Creek6.3.dPacket Pg. 180Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) Questions??6.3.dPacket Pg. 181Attachment: Attachment 4 - WRIA 8 Plan Update Power Point (WRIA 8 (Water Resource Inventory Area 8) City Council Agenda Item Meeting Date: 01/23/2018 Finalization of Scope and Calendar for Edmonds Marsh Study Staff Lead: City Council Department: City Council Preparer: Scott Passey Background/History The City Council has been planning for a Marsh Study to be conducted that will provide scientific information on the Edmonds Marsh. A Request for Proposals (RFP) was issued in 2017 and, after an extensive review process, a consultant (Windward) was selected and negotiation began on a professional services agreement for the project. Staff Recommendation Finalize and act on the proposed project scope and calendar. Narrative The original project proposal from Windward is attached (Exhibit 1). Following discussion and direction from the City Council Edmond Marsh Study Task Force, the proposal would be modified somewhat, consistent with a memo from Windward (Exhibit 2). A fee schedule (Exhibit 3) is also attached. At the Council's January 16 meeting, the draft materials were discussed. The draft materials will be refined and incorporated into a professional services agreement and approved as to form by the City Attorney. The final agreement will come back to the City Council at the earliest opportunity, possibly February 6, for action. Attachments: Ex. 1: Windward-Edmonds Marsh Proposal_Final Ex. 2: Memo_updated scope_budget_sched Ex. 3: Edmonds Marsh Updated Budget 1_3_18 6.4 Packet Pg. 182 Proposal CITY OF EDMONDS SITE-SPECIFIC, PLANNING-LEVEL SCIENTIFIC STUDY OF THE EDMONDS MARSH presented by: 200 West Mercer Street, Suite 401 Seatt le, WA 98119 206.378.1364 (p) 206.973.3048 (f) www.windwardenv.com City of Edmonds August 15, 2017 presented to: Printed on recycled paper composed of 100% post-consumer waste 6.4.a Packet Pg. 183 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) 6.4.a Packet Pg. 184 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 1 - 1 INTRODUCTION Windward Environmental LLC (Windward) is excited to submit this proposal in response to the Request for Proposals (RFP) from the City of Edmonds (City) to conduct a planning-level assessment of the Edmonds Marsh (Marsh). Th e RFP is multi-faceted, outlining several components related to evaluating the ecological condition of the Marsh, both now and in the future. Windward is uniquely qualifi ed to provide support to the City for this work, thanks to the diverse expertise of our staff in the areas of habitat assessment and restoration planning, fi eld study design and data collection, stormwater management, ecological risk assessment (ERA), and ecosystem services accounting. Th e following proposal frames our ideas of how to approach the range of tasks outlined by the City in the RFP. We are confi dent that our expansive range of expertise, depth of institutional knowledge, and focus on maintaining good communication with and service to our clients will allow us to perform the work to the City’s utmost satisfaction. For more than 15 years, Windward has provided clients with high-quality strategic advice on environmental issues from both scientifi c and regulatory perspectives. We have a reputation for technical objectivity and excellence, so our work is given serious consideration by all parties— even in contested situations. Windward places a great deal of importance on understanding our clients’ needs and objectives, because that understanding enables us to provide insightful, practical solutions to specifi c technical and regulatory problems. Our staff are experienced in conducting habitat assessments and monitoring for a variety of aquatic and terrestrial environments. We have designed and implemented monitoring plans to periodically assess hydrology; water quality; plant and aquatic invertebrate communities; and habitat availability and use by amphibians, reptiles, birds, and other wildlife. We have also conducted baseline surveys in preparation for project initiation or construction, and then monitored the site during and aft er project completion to document changes. Windward’s habitat restoration approach focuses on assessing both the historical and current conditions of potential restoration sites, while considering how the restoration project will fi t within the surrounding landscape, complement the conservation goals of local government, and foster goodwill within the local community. Windward also has a great deal of familiarity with ecosystem accounting techniques. Our staff are skilled in using the Habitat Equivalency Analysis (HEA) and Resource Equivalency Analysis (REA) ecosystem services models, which can quantify the injury to natural areas caused by habitat alteration, establish baseline environmental conditions and ecological functions, and assess and compare the ecological values of diff erent restoration scenarios. Windward staff have extensive experience conducting fi eld survey and sampling eff orts in both upland and aquatic environments for a variety of media, including water, soil, sediment, and biota. We have collected benthic invertebrates as part of community surveys; gathered fi sh, crab, mussel, and small mammal tissue for chemical analysis; and performed macroinvertebrate sampling to determine the presence of fi sh prey resources. Th ese eff orts have taken place under a variety of environmental conditions and ranged in scope from several days’ work for a 2-person fi eld crew to 6 months of continuous sampling, involving the coordination of half a dozen boats and the activities of more than 20 individuals. Windward staff are also skilled at using site-specifi c environmental data to assess potential ecological risks to invertebrates, birds, and mammals. Our staff are profi cient in applying environmental models to both simple and complex site-related questions; this process can help highlight the environmental issues potentially of the highest concern, and can provide answers to questions when fi eld-collected data are limited. Models can be used to predict the fate and transport of contaminants in the environment, to provide information about the bioaccumulation of contaminants through the 6.4.a Packet Pg. 185 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 2 - food web, and to calculate dilution factors in stormwater receiving waters. Windward has experience with all of these types of modeling. In addition, Windward staff have been instrumental in the development and application of the biotic ligand model, a tool for predicting the bioavailability and toxicity of metals to aquatic organisms under various water chemistry conditions. An introduction to Windward’s key staff is provided in Section 2. To further demonstrate our qualifi cations for assisting the City with the tasks outlined in the RFP, discussion of our related project work is provided in Section 3. Th e specifi c components for the Marsh project, both required and optional, are discussed in Section 4. Th e budget is discussed in Section 5, the references are provided in Section 6, and the schedule is outlined in Section 7. 2 KEY STAFF Th is section provides an overview of our proposed project team, including a description of each member’s role and a summary of related expertise. Detailed resumes for all team members are provided in Appendix A. Jennifer Love is the proposed project manager. Ms. Love is an experienced project manager with an extensive background in habitat restoration, horticulture, multi-media sampling, site assessment, and stormwater management. Ms. Love currently manages a 10-year monitoring program at a stream and wetland restoration site in Federal Way, Washington (the Karileen Restoration Project). She has developed costs for restoration monitoring tasks, compiled and submitted monitoring reports to the resource and permitting agencies, and coordinated with multiple site stakeholders. Ms. Love is trained in wetland delineation and classifi cation and is familiar with both Washington State and federal wetland regulations. She has participated in the planning, permitting, construction, invasive plant removal, and native plant installation phases of multiple restoration projects in Western Washington. Ron Gouguet is the proposed senior advisor. Mr. Gouguet is a multidisciplinary scientist with nearly 40 years of experience evaluating and quantifying ecosystem services, primarily within the context of natural resource damage assessment (NRDA). Mr. Gouguet uses a variety of methods to evaluate ecosystem services, such as HEA, REA, relative risk assessment, and market-based approaches. With his experience as both a public employee and a private consultant, Mr. Gouguet has the depth, breadth, and perspective to accomplish environmental goals while accommodating regulatory, legal, fi nancial, and ecological circumstances. His unique approach to resolving natural resource damage (NRD) claims and other disputes relies on impartially evaluating scientifi c data, identifying common goals among all interested parties, and maintaining transparency to establish trust among the parties. Th ai Do is the proposed fi eld lead; he will also contribute to research for and preparation of deliverables. As an environmental scientist, Mr. Do has managed numerous site-wide terrestrial and aquatic fi eld studies to collect biological (e.g., fi sh and invertebrate tissue), soil, sediment, seep, groundwater, and surface water data for risk assessments, site characterizations, and monitoring programs. He has expertise in the design and implementation of multi-media and -seasonal fi eld studies, monitoring programs, and sampling eff orts that rely on a variety of environmental assessment approaches and sampling techniques. Mr. Do has conducted numerous assessments that have focused on contaminant criteria and eff ects on ecological receptors at industrial sites and waterways throughout the United States. He has fi eld supervisory training and is also Windward’s health and safety manager. Michael Yarnes is the proposed geographic information system (GIS) analyst; he will also assist with fi eld data collection. Mr. Yarnes has a background in geography and 12 years of experience in providing geographic expertise to both public and private entities. His GIS skills include spatial analysis, data collection and management, 3-D mapping, and spatial statistics. Mr. Yarnes has worked on projects involving communication among multiple agencies, stakeholder groups, and fi rms in order to share both GIS data and maps. He has also worked as a fi eld support technician, is skilled in conducting environmental sampling efforts, and has experience with using AutoCAD® soft ware to provide clients with 2- and 3-D products. Prior to joining Windward, Mr. Yarnes worked with the US Army Corps of Engineers (USACE) to orthorectify aerial photos, and helped build wetland maps for the Bureau of Land Management. Mr. Yarnes has nine years of experience providing fi eld support, and is skilled in conducting environmental sampling eff orts. Jenna Rheuben is a project scientist who will support fi eld eff orts, research, and deliverable preparation. She has an educational background in environmental toxicology, chemistry, and wetland science and management, and has been involved with ERAs, NRDAs, and bioaccumulation 6.4.a Packet Pg. 186 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 3 - food web modeling. She is experienced in data analysis, as well as the presentation of data in graphical and written formats in both technical documents and platform presentations. Ms. Rheuben recently completed the Wetland Science and Management certifi cate program at the University of Washington, where she gained experience in wetland science and management issues such as fi eld wetland delineation methods; wetland classifi cation and rating; and federal, state, and local wetland regulations. She also had the opportunity to study several wetland and riverine restoration projects in King and Snohomish Counties. Ms. Rheuben has aided in several fi eld eff orts, including wetland determinations, stormwater monitoring, and marine sediment and bivalve sampling. Nina Maas is a project scientist who will also support fi eld eff orts, research, and deliverable preparation. She is an environmental scientist with experience in risk assessment and environmental monitoring, including water quality and site assessment. Her broad background includes work in both the public and private sectors. Since joining Windward, Ms. Maas has participated in numerous projects involving ERAs, fi eld sampling, and large amounts of data collection and management. Prior to her time at Windward, Ms. Maas performed many aspects of habitat restoration for the Washington Conservation Corps., including noxious weed control, native plant installation, and vegetation monitoring. 3 RELATED PROJECTS Th e Windward team has years of experience working on projects with elements similar to those required to carry out the study of the Marsh and its buff er habitat, as well as the other components outlined by the City. Windward staff possess a unique mix of expertise, including experience in habitat surveys, a range of fi eld data collection, ecological services accounting, restoration planning, and stormwater management. Karileen Restoration Project In association with the NRDA of the Hylebos Waterway in Tacoma, Washington, Windward assisted General Metals of Tacoma in identifying a restoration project that would compensate for NRD claims made pertaining to one of its facilities. Th e result, the Karileen Restoration Project, is a 10-ac restoration site on the west branch of Hylebos Creek in Federal Way, Washington, that includes wetland, stream, and upland habitat. Windward helped General Metals select this restoration project aft er evaluating a number of potential projects based on: ▪Th e number of potential restoration credits each project could provide (calculated using the HEA model) ▪Th e ability of each project to address limiting factors associated with Chinook salmon habitat (and habitat for other fi sh and wildlife species) in the Commencement Bay watershed ▪Th e potential of each project to increase ecosystem services through habitat restoration and enhancement, considering factors such as hydrogeology, plant community composition, fi sh community composition, and connectivity with adjacent habitat areas Once the Karileen Restoration Project had been selected, Windward worked with the Commencement Bay Natural Resources Trustee Council (Trustees), permitting jurisdictions, and local community groups to identify the best possible scenario for restoration at this site. Th e result was a publicly supported restoration design that would provide compensation for the NRD claims by restoring fi sh and wildlife habitat, in particular salmon spawning habitat. Windward also produced the project planning documents, procured the necessary permits, provided monitoring and oversight during habitat construction, and developed the 10-year post-restoration monitoring program for the site. Now in its eighth year post-restoration, the Karileen Restoration Project is 6.4.a Packet Pg. 187 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 4 - continuing to develop well and meet its restoration goals. All monitoring reports submitted to the permitting agencies and Trustees to date have been approved. Jennifer Love is the project manager, and Jenna Rheuben has assisted in the preparation of monitoring reports. City of Seattle Habitat Evaluation Procedures and Restoration Cost Estimating On behalf of the City of Seattle, Windward developed a standardized Habitat Evaluation Procedure (HEP) for determining the impacts of and providing mitigation for development activities that occur within Seattle’s shoreline jurisdiction. Th e HEP uses habitat units (HUs) that are based on a method developed by the US Fish and Wildlife Service (USFWS) to document the quality and quantity of available habitat for selected wildlife species. Th e HEP is based on the assumption that the value of habitat to a given species can be described by a habitat suitability index (HSI), which can range from 0.0 to 1.0, representing unsuitable to optimal habitat quality, respectively. Windward convened a panel of experts to develop HSI models representing ecological services provided to juvenile Chinook salmon by Seattle’s estuarine and marine shorelines. Th e resulting HSI models were used to evaluate the shorelines on a landscape scale using readily available GIS data, and on a project-specifi c scale using site-scale data and drawings from representative shoreline habitat enhancement projects. Windward also conducted a restoration cost analysis as part of this project. Example restoration projects (i.e., projects that were in the planning phase or already implemented) within Seattle or its environs were identifi ed, and the costs of those projects were researched and compiled to create a searchable database of cost information. To obtain the most comprehensive and up-to-date restoration cost information available, Windward searched for online information and also contacted project planners directly. Th e costs of all components of restoration—from planning and permitting to post-construction monitoring and maintenance—were included in the database. Th is analysis will allow the City of Seattle to understand the potential costs associated with future restoration projects and the costs per HU for the City of Seattle’s fee-in-lieu program for mitigating shoreline development. Ron Gouguet was the senior advisor, Jennifer Love led the development of the restoration cost database, and Mike Yarnes was the GIS lead for this project. Tillamook County Creamery Association Wetland Monitoring Windward developed an innovative fi ve-year wetland monitoring program for the Tillamook County Creamery Association (TCCA) to evaluate potential eff ects of discharging wastewater effl uent from the TCCA facility into an adjacent wetland. Th e monitoring program was a requirement of TCAA’s National Pollutant Discharge Elimination System (NPDES) waste discharge permit. Of primary concern was the possibility that the wastewater effluent would raise the water level throughout the wetland and possibly the surface water temperature, thereby altering and possibly negatively impacting wetland habitat resources for amphibians, birds, and wildlife, as well as other wetland functions such as water quality fi ltration. Windward designed the monitoring plan to evaluate these possible impacts, and included tasks to assess hydrology; water quality; plant community composition and structure; the aquatic invertebrate community; and habitat availability and site use by amphibians, reptiles, birds, and wildlife. Th e key element of the wetland monitoring plan was that qualitative conclusions regarding wetland functions could be assigned to TCCA wetlands based on a rigorous quantitative sampling design. Prior to construction of the effl uent discharge pipe, Windward conducted a baseline survey of the wetland in order to assess and document the function and condition of the wetland prior to wastewater discharge. Th e baseline survey showed that the wetland provided moderate to high functions for water quality improvement and biological habitat. Later, the results of the baseline survey were compared to those from wetland monitoring events conducted at 6 months and 1.5, 2.5, 3.5, and 4.5 years following the initiation of wastewater discharge to the wetland. Th e comparison results indicated that wetland functions were not being negatively affected by the discharge of effluent. Th ai Do assisted with the vegetation and wildlife surveys for this project, and also collected hydrology and water quality measurements. 6.4.a Packet Pg. 188 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 5 - Armstrong St. Helens Facility Site Characterization and Remedial Investigation Windward provided environmental support services to the Armstrong World Industries St. Helens facility, which is located on the northern end of Scappoose Bay in St. Helens, Oregon. Because the site was undergoing a remedial investigation, human health risk assessment, and ERAs, Windward conducted habitat surveys to refi ne the ecological conceptual site model and characterize the lowland habitat (which contained wetlands) and its functional value. Plant community surveys were conducted, and the presence of birds was noted. Windward also collected and analyzed environmental data from the site and regional areas—including surface soil, surface and subsurface sediment, small mammal (i.e., mouse and shrew), fi sh, and shellfi sh data—to derive exposure concentrations for humans and ecological organisms. In support of subsequent remedial action at the facility, co-located soil/sediment and tissue concentrations were evaluated to determine any correlation between tissue and soil chemistry. Windward also performed a wetland determination in one portion of the property to determine if cleanup actions would potentially encroach on wetlands and require regulatory approval. Th ai Do served as the fi eld lead for the diff erent sampling eff orts associated with this project, and Jennifer Love assisted with small mammal collection and conducted the wetland determination. Woodard Bay NRCA Restoration Feasibility Study Windward was retained by the Washington State Department of Natural Resources (WDNR) to complete an assessment of wood waste impacts as defi ned by the Washington State Sediment Management Standards (SMS), and to conduct a feasibility study (FS) to evaluate restoration options for the nearshore area of the Woodard Bay Natural Resource Conservation Area (NRCA). Th e Woodard Bay NRCA consists of hundreds of acres of undeveloped uplands and tidelands in Henderson Inlet (near Olympia, Washington), and was used as a log dump site from 1928 to 1985. Th e overall goal of this FS was to select an approach to restoring or enhancing aquatic ecosystem structure, functions, and processes to protect native species and communities within the NRCA. Windward developed four restoration options for the site using HEA. Th ese options were based on site-specifi c actions that could achieve the restoration goals and priorities for individual species, habitats, or ecosystem processes. Th e approach to developing restoration options involved: 1. Identifying a series of individual restoration actions that could achieve one or more objectives for one or more resources 2. Assigning ecosystem service values to each action 3. Compiling individual actions into four alternatives 4. Aggregating the overall change in ecosystem services for each alternative 5. Developing preliminary unit costs associated with each alternatives 6. Examining the relative ecosystem benefi t vs. fi nancial and management costs Th e alternative that best balanced the overall goals for the site was identifi ed, and restoration at the Woodard Bay NRCA began in November of 2012. Since that time, multiple eff orts have taken place to improve degraded wetlands and saltwater shoreline habitat. Th e removal of 2,140 tons of creosote-contaminated materials and of 1,220 pilings from Henderson Inlet at the site has been completed. Habitat improvements have included the installation of 50 nesting boxes for purple martins and the restoration of 30 ac of riparian and upland habitat. Ron Gouguet served as senior advisor and helped develop the HEA model and select the remedy for this project, and Michael Yarnes was the GIS lead. Seattle-Tacoma International Airport Construction Stormwater Monitoring Windward provides support to the Port of Seattle (Port) to meet the construction stormwater discharge quality requirements of its NPDES permit and Section 401 Water Quality Certifi cation, as applicable to master plan update improvement projects and other construction activities at the Seattle-Tacoma International Airport (STIA). Windward performs all monitoring preparation and fi eld sampling, and provides related support in accordance with the Port’s standard operating procedures (SOPs) for construction stormwater monitoring at STIA. Runoff samples from stormwater drainage system outfalls, as well as receiving water from upstream and downstream monitoring locations, are collected and analyzed in the fi eld for turbidity and pH. If required (based on the presence or absence of a visual sheen), samples for total petroleum hydrocarbon analysis are also collected and 6.4.a Packet Pg. 189 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 6 - submitted to a commercial analytical laboratory. Aft er each monitoring event, Windward submits construction monitoring data reports to Port Aviation Division environmental staff for use in monthly discharge monitoring reports to the Washington State Department of Ecology (Ecology). Windward also provides other services in support of the Port’s NPDES permit. Th ese include the preparation of construction stormwater monitoring plans for submittal to Ecology for planned projects at the 90% design level, review of individual project or programmatic stormwater pollution prevention plans (SWPPPs), on-site inspection of construction site best management practices (BMPs) and stormwater treatment facilities, monitoring of construction dewatering discharges and in-stream construction work, and permit renewal assistance. Michael Yarnes is the project manager and fi eld lead, and Jenna Rheuben and Nina Maas provide fi eld support for this project. Ms. Maas also assists in updating stormwater permit-related documents. Task 1 (Baseline Analysis), as the information gathered during Task 2 will be valuable in helping to inform the study design for Task 1. If we are selected for this project, our fi rst action will be to hold a kick-off meeting with City staff to ensure that we clearly understand the overall goals for the project, and to develop data quality objectives for the baseline analysis. In addition, we will confi rm that the data and other information to be collected throughout the project will support the City in its decision-making processes related to the Marsh and its buff ers. Task 1: Baseline Analysis Th e broad ecological functions currently being performed by the Marsh will be evaluated by implementing a baseline wetland monitoring study. Water level and quality, vegetation, and invertebrate data will be collected, and fi sh and wildlife surveys will be performed as part of the study. In addition, conventional sediment chemistry data (e.g., total organic carbon [TOC], grain size, etc.) will be collected, and sediment redox profi les will be determined. Western Washington University recently published a report on various management facets of the Marsh (Western SCP 2017). Two sections of the report will be particularly useful for this eff ort, namely Sea Level Rise and the Edmonds Marsh: An Issue Beyond Traditional Planning Horizons and Vegetation in the Edmonds Salt Marsh: Invasives Management, Native Reintroduction, & Planning for the Future. Each provides excellent examples of the fi eld work and analyses necessary to establish physico-chemical and vegetative baseline conditions. Additionally, the report presents Marsh elevation and vegetation mapping information that will be useful. Th e fi rst step in completing this task will be to develop a baseline wetland monitoring plan that will include detailed methods about how and when data will be collected. Th e monitoring plan will be developed in coordination with City staff and other stakeholders to ensure that it meets the requested goals and objectives of the baseline study. It is anticipated that the baseline study will be conducted over the course of one year, in order to gather data about conditions within the Marsh during all four seasons. Th e monitoring plan will further detail which monitoring parameters will be collected when, and how frequently they will be collected throughout the year. It will also identify specifi c monitoring locations for each of the metrics described herein, and will expand on the monitoring methods to be followed. A major goal for the monitoring plan will be to select and describe monitoring 4 APPROACH FOR EDMONDS MARSH STUDY Th e following subsections describe our approach to the scope of work outlined in the RFP. Th e approaches for Components 1 through 4 (the required components of the RFP) are described in the correspondingly numbered task sections. Methods for the accomplishment of Components 5 and 9 are also included, described under Tasks 5 and 6, respectively. In general, Windward will implement these tasks in the order in which they are listed; however, we feel that it would be benefi cial to implement Task 2 (Evaluation of Site-Specifi c Buff ers for Ecological Functions) prior to 6.4.a Packet Pg. 190 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 7 - methods that are easy to implement and that can be repeated easily so that comparative data can be collected in the future. In order to monitor water levels in the Marsh, water level staff gages and data loggers will be installed at multiple locations, primarily in areas where water fl ows into or out of the Marsh, and in at least one location within the Marsh interior; Western SCP (2017) shows a reasonable deployment pattern for continuous data loggers. Additionally, water level data will be collected manually at least once during each season of the year at the staff gage locations. Data collection dates will be selected to capture both high fl ow/high water and low fl ow/low water conditions. Instantaneous water parameter measurements will be made for water temperature, pH, conductivity, salinity, and dissolved oxygen (DO) using a YSI Professional Plus Multiparameter® water quality meter. Water quality will be measured at each of the water level gage stations and at a few additional locations selected in the fi eld, if necessary for adequate coverage, particularly near areas where stormwater outfalls are located or where large quantities of surface water runoff enter the Marsh. Th e sediment redox interface depth will be determined using either visual observations (e.g., shallow sediment profi le imaging) or redox vs. sediment depth profi les collected using a pH/oxidizing-reduction potential (ORP) meter (e.g., Hach® HQ11D Portable pH meter with ORP). Knowing the depth of the redox interface is useful when documenting sediment habitat values and how they change over time. Th e fi rst step in performing the necessary vegetation surveys will be to acquire spatial data used by Western SCP (2017) to map the diff erent vegetation types within the Marsh. Th ese data will be compared to available high-resolution aerial photographs of the Marsh and its existing vegetated buff ers. Qualitative vegetation surveys will then be performed to ground-truth the fi ndings of the default map and aerial photo survey. Quantitative vegetation monitoring (e.g., percent cover surveys) will also be conducted in the riparian and upland areas surrounding the Marsh using established transects lines, with monitoring plots located along the transects. Th e acreage of each habitat type/vegetation community within the Marsh will be determined using the updated vegetation map. Th e invertebrate community within the Marsh will also be surveyed. A sweep net will be used to collect invertebrates from the water column and submersed plants. To supplement the sweep net method, corers will be used to sample both the water column and the top 10 cm of sediment for benthic and water column invertebrates. Invertebrates collected in sweep nets and sediment corer samples will be passed through a series of sieves (US Standard Nos. 18, 30, and 70) to separate the organisms from sediment and organic matter, and will be preserved in 70% ethanol. Samples will be sent to EcoAnalysts, Inc. of Moscow, Idaho, for taxonomic identifi cation. Taxa will be identifi ed to the genus (species level when practical), and interpretation will focus on the presence or absence of particular species. Th e baseline survey of wetland invertebrates will allow comparisons to be made among the invertebrate communities in diff erent areas of the Marsh (e.g., areas with diff erent buff er conditions, water depths, and plant communities),1 and will also provide important insight regarding the food resources available to other wetland fauna. Fish and wildlife surveys will also be conducted as part of the baseline study. Observations of reptiles, amphibians, and birds (including adults, juveniles, and eggs) made at any time during the monitoring events will be recorded in the fi eld notebook and summarized in the monitoring reports. Individuals observed will be identifi ed to the species level whenever possible. Bird point count surveys may also be incorporated into the monitoring plan, depending on the importance of such information to the City. Although fi sh migration into the Marsh from the Puget Sound is severely limited by the submerged outlet of Willow Creek and a tide gate, aft er implementation of the Willow Creek daylighting project and replacement of the old tide gate with a new one, fi sh passage is expected to increase. Th erefore, if the baseline study is conducted aft er the daylighting project has been completed, it will include visual surveys for both juvenile and adult salmonids.2 Th ese surveys will begin at the Marsh and progress downstream through the daylighted creek channel, if 1 Th e National Database of Wetland Invertebrate Sensitivities to Enrichment and Hydrologic Alteration (EPA 2002) provides information on the sensitivity of assemblages of wetland invertebrates, particularly to hydrologic alteration and enrichment. Th is database can be used to qualitatively determine the relative proportions of sensitive and tolerant species present in the Marsh. 2 Based on information provided in the Willow Creek Daylighting FS (Shannon & Wilson 2015), adult and juvenile coho salmon, an occasional adult chum salmon, and resident and sea-run cutthroat trout have been observed in the Marsh. 6.4.a Packet Pg. 191 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 8 - access is permitted. Th e timing of these salmonid surveys will be determined in coordination with local fi shery biologists, such as those from the Suquamish Tribe. Observations of any other fi sh species (e.g., three-spined stickleback and sculpin) made during the salmonid surveys will also be recorded. Th e baseline study will also establish photopoint stations throughout and along the perimeter of the Marsh. To facilitate comparison, photos will be taken facing the same cardinal directions from each photopoint station during every monitoring event. Photos are quick and easy to take, and they oft en provide a wealth of information and assist in the interpretation of quantitative data. Deliverables A baseline wetland monitoring plan will be developed to guide fi eld data collection eff orts. Th e results of the baseline wetland monitoring study will be presented in a data report. Th e report will include a qualitative evaluation of the ecological functions being provided by the Marsh in its baseline condition, based on the data collected. For example, for each metric monitored, the ecological functions of the Marsh can be rated as “high,” “medium,” or “low” by comparing the baseline data for the Marsh to data from one or more reference marshes or data in the scientifi c literature. In addition, the results of the baseline survey can be compared to those of similar future surveys. Th ese comparisons will assess changes in the Marsh, such as those that will occur aft er the daylighting of Willow Creek, the installation of the Dayton Street stormwater pump, and any other future restoration or development activities. Task 2: Evaluation of Site-specifi c Buff ers for Ecological Functions Th is task will consist of two steps: 1) the preparation of a white paper summarizing the available scientifi c literature on wetland buff er functions and recommended buff er widths, and 2) a site-specifi c evaluation of the Marsh, its surrounding land uses and land ownership, and opportunities for buff er restoration or enhancement. Windward anticipates that while these steps will result in two separate deliverables, the site-specifi c evaluation will rely heavily on the literature summarized in the white paper when making recommendations about Marsh buff er widths and buff er restoration opportunities. Th e White Paper Th e white paper will synthesize and summarize information about the functions and recommended widths of wetland buff ers; this information will be gathered from a thorough review of scientifi c literature and guidance documents dealing with the topic. Documents specifi c to the Pacifi c Northwest and western United States will be prioritized. As much as possible, the white paper will include information about the range of buff er widths necessary to support the following ecological functions: 1. Improving water quality (removing sediment, nutrients, and toxics) 2. Maintaining an appropriate microclimate 3. Providing a screen suffi cient to prevent the disturbance of wildlife that use the Marsh 4. Maintaining habitat connectivity and critical habitat for species that use the Marsh as forage habitat, breeding habitat, and refuge/shelter Th e white paper will also summarize the available information pertaining to buff er widths that have been found to be insuffi cient to provide the four ecological functions listed herein. Ideally, buff er width information will be summarized in a table that will rate the quality of specifi c buff er width ranges as “high,” “medium,” or “low” for each of the four ecological functions. Site-specifi c Evaluation Th e site-specifi c evaluation of the Marsh will evaluate the extent of the current Marsh buff ers, as well as land uses and ownership immediately adjacent to the Marsh, extending at least 125 ft from the Marsh perimeter in all directions (125 ft is the combined distance of the 110-ft buff er and 15-ft setback proposed by the City for 6.4.a Packet Pg. 192 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 9 - the Marsh). A map will be developed to clearly outline existing Marsh buff ers and illustrate adjacent land uses and ownership; this map will be based on the map attached to this RFP. Any stormwater outfalls or areas where stormwater is known to fl ow overland into the Marsh will also be mapped. Th e ability of existing Marsh buff ers to provide the four ecological functions listed will be evaluated by combining fi ndings from the white paper with information about existing buff er widths and conditions. Th e site-specifi c evaluation will identify opportunities for buff er extension and restoration, and will make specifi c recommendations for such activities. Th e evaluation will also consider what impacts the Marsh could experience if existing buff ers were to be aff ected by new development or other land use changes, or if proposed mitigation for a development project were to include relatively narrow buff ers.3 Deliverables Th e deliverables for this task will include the white paper summarizing available scientifi c information about wetland buff er functions, and a technical report with detailed maps presenting the results of the site-specifi c evaluation. Task 3: 2019 SMP Update Information Th e information gathered during Tasks 1 and 2—such as the current conditions of the Marsh and its existing buff ers, as well as recommendations for restoration opportunities within buff er areas—will be available to help inform the 2019 Shoreline Master Program (SMP) update. Th erefore, Task 3 will require a relatively low level of eff ort, which will include summarizing pertinent information from Tasks 1 and 2 in a format that will be easily incorporated into the 2019 SMP update. Windward will work with City staff to ensure that the information summarized as part of this task is appropriate for incorporation into the 2019 SMP update. Deliverables Th e deliverables for this task will be text sections that can be directly incorporated into the 2019 SMP update, as well as an updated GIS map of the Marsh and its surroundings (if the City desires such a map to be included in the update). 3 For the purposes of this approach, “relatively narrow buff ers” are considered to be those less than 110 ft with a 15-ft setback, as outlined in Option M of the FS (Shannon & Wilson 2015). Task 4: Willow Creek Daylighting Impacts Th e Willow Creek daylighting project is expected to increase the Marsh’s inundation area by approximately 2.5 ac, shift habitat areas that are currently freshwater and dominated by cattail to salt marsh habitat, and improve fi sh access to both the creek and the Marsh. Th e new daylighted channel (based on the preferred alignment alternative Option C described in the FS [Shannon & Wilson 2015]) will run midway through Marina Beach Park and discharge into Puget Sound to the south of the Edmonds Marina. Th e changes in the Marsh’s inundation area (slight expansions to the south and east [Shannon & Wilson 2015]) may similarly shift the locations of the buff ers needed to protect the Marsh and to comply with the City’s required setbacks. Aft er the daylighting project has been completed, it will be possible to further evaluate such buff er location changes by observing the new boundaries of the marsh’s inundation area. In addition, installing a dense riparian buff er of native plant species along each bank of the creek will enhance the ability of the daylighted channel to provide suitable habitat for fi sh, invertebrates, and other wildlife. Such a buff er will reduce stream temperature fl uctuations, provide food and habitat for insects and other invertebrates (prey sources for fi sh), increase inputs of detritus to the creek, and provide other water quality improvements and habitat structure within the channel. Th erefore, Windward’s analysis will recommend that an area along both banks of the creek be considered for the installation of buff er plantings. One approach to analyzing how the Willow Creek daylighting project may aff ect ecological functions and conditions within the Marsh will be to repeat the baseline study outlined under Task 1 in the years following the completion of the daylighting project (assuming the 6.4.a Packet Pg. 193 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 10 - baseline data is collected prior to daylighting of the creek).4 Post-daylighting data will then be compared to baseline data in order to help evaluate changes in Marsh conditions. Salinity levels, water levels and temperature, vegetation zones, and fi sh access are all parameters likely to change as a result of the daylighting project. Another approach that could be used for this task would be to employ models such as those for REA or HEA, coupled with GIS, to quantitatively estimate the ecosystem service units that will be gained. REA typically uses a resource metric (e.g., juvenile coho salmon) that has had a population or quantity change. Th e model equates the quantity of services lost due to past habitat impacts with the quantity that will be created by proposed compensatory restoration project (or in this case, the Willow Creek daylighting project). HEA is a version of REA that uses a habitat metric, such as acres of land, and analyzes a change in services provided by that habitat, such as a percent reduction in services as a result of a habitat injury. Information gathered during Tasks 1 and 2, as well as any fi eld data collected aft er completion of the Willow Creek daylighting project, could be used to construct a GIS-based REA/HEA model would refl ect baseline Marsh services, including support of plant or animal populations. Using the ecosystem changes that are anticipated to occur in the Marsh in response to the daylighting of Willow Creek, the model would also refl ect the increased value of various metrics (i.e., productivity, biomass, etc.). A REA/ HEA model would allow ecosystem service credits5 to be calculated once the City implements the Willow Creek daylighting project. Th e quantity of ecosystem services generated by the project would be derived by comparing the resource functions of the baseline Marsh condition with the estimated future functions of the Marsh based on the literature and best professional judgement. Th e use of a REA/HEA model is an optional component of this approach that could be conducted either with or without the collection of post-daylighting fi eld data. 4 An adapted version of the baseline wetland monitoring study described under Task 1 could also be developed, allowing the daylighted creek to be included in future monitoring eff orts. 5 Credits generated by the daylighting of Willow Creek and enumerated using a REA or similar ecosystem services model could possibly be used by the City to satisfy future mitigation requirements. Deliverables If additional fi eld monitoring data are collected, a data evaluation report will be produced that summarizes the baseline and post-daylighting data; the report will include comparison and interpretation of the results. If a REA is performed, the process used to develop the model and the results will both be summarized for the City in a technical memorandum. Task 5: Vegetation Enhancement Project Impacts (Optional Component 5) Using information gathered during Task 2, Windward will work to identify specifi c areas around the Marsh where denser, more diverse, or otherwise better-quality buff ers—which can be installed through volunteer vegetation enhancement projects—can serve to improve ecological functions within the marsh, or possibly reduce or otherwise alter the buff er widths necessary to protect and maintain those functions. For example, specifi c areas of the Marsh (e.g., along Edmonds Way or the trail at the perimeter of Harbor Square) are particularly aff ected by nearby human activity. At such locales, the installation or enhancement of a very dense buff er of native shrubs and trees will signifi cantly reduce disturbances to wildlife. Scientifi c material gathered as part of Task 2 will provide valuable information on both the quality and width of buff er necessary to protect specifi c ecological functions; this information will be used to guide this eff ort. Task 5 could be completed at the same time as Task 3, and would likely provide information that could be included in the 2019 SMP update. Deliverables Th e deliverable for this task will be a short report or technical memorandum summarizing recommendations for vegetation enhancement projects around the Marsh and the anticipated impacts of those projects. In addition, if the baseline study of the Marsh (Task 1) were to be repeated aft er each of the activities described under Optional Components 6, 7, and 8 of the RFP, Windward could use the amassed information to analyze the eff ects of those activities on the ecological functions of and conditions within the Marsh. Data gathered from the repeated baseline study could then be compared, and changes—such as expansion of the tidal prism, deepening redox interfaces and increased oxidation of surface sediment, or changes in the plant community—could be identifi ed. HEA/REA models could also be used to help quantify the increase in ecological functions resulting 6.4.a Packet Pg. 194 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 11 - from those activities, and the spatial extent of the change. As these are preliminary suggestions, no formal proposal, budget, or timeline are included herein for Optional Components 6, 7, and 8. However, once the initial task work outlined in this proposal has been completed and a better understanding of the baseline conditions of the Marsh has been established, Windward would be happy to further develop ideas for addressing these components. Task 6: Preparation for a Long-term Watershed Management Study (Optional Component 9) Windward understands that the residents of Edmonds are very interested in any activities conducted either in or around the Marsh, and that there is a range of diff erent interests and opinions in play. We realize that whereas some people in the community strongly favor the preservation and restoration of the Marsh and as much of its surroundings as possible, others favor protecting the Marsh while making allowances for nearby development. Any long-term plans for the Marsh and its watershed will have to explore and consider compromises that will garner public support from all corners. In order to help determine an initial scope and process for developing a long-term watershed management study and strategy, Windward will work closely with City staff to ensure that we understand the broad range of issues related to the Marsh and its watershed, and to identify the best options for engaging the public in a management planning process. Information regarding the Marsh, Willow Creek, and Shellabarger Creek provided in the City’s Shoreline Master Program Restoration Plan (City of Edmonds 2015), Parks, Recreation and Open Space Plan (City of Edmonds 2016a), City of Edmonds Comprehensive Plan (City of Edmonds 2016b), and Storm and Surface Water Comprehensive Management Plan (Herrera and City of Edmonds 2010) will also be reviewed to help establish the steps and scope of the study plan, and to further develop a list of stakeholders. Deliverables Th e deliverable for this task will be a memorandum summarizing the goals and plans for the Marsh, Willow Creek, and Shellabarger Creek specifi ed in existing City documents; an overview of stakeholders involved to-date in plans for the Marsh and its tributaries; ideas for public outreach activities (e.g., online surveys, community meetings) that could help further develop a strategy for the Marsh and its watershed; and an outline of the scope and process that could be used to develop a long-term watershed management study. 6.4.a Packet Pg. 195 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Request for Proposal - 12 - 5 BUDGET Task Proposed Budget a Task 1: Baseline Analysis $153,804 Task 2: Evaluation of Site-specifi c Buff ers for Ecological Functions $44,319 Task 3: 2019 SMP Update Information $8,180 Task 4: Willow Creek Daylighting Impacts $98,171 b Task 5: Optional Project Component No. 5 $14,370 Task 6: Optional Project Component No. 9 $29,950 Grand Total: $348,793 a Additional detail regarding the proposed budgets for these tasks is available upon request. b Th e budget for this task would be lower ($21,540) if the REA model analysis approach alone were selected by the City as the preferred approach. 6 PROJECT REFERENCES Below is the contact information for three client references for Windward projects that involved professional services similar to those defi ned in the RFP. We encourage you to contact these individuals inasmuch they can best speak to the high quality of our technical work and client service. Karileen Restoration Project Bryan Graham Schnitzer Steel Industries 1902 Marine View Drive Tacoma, WA 98422 253.404.6686 bgraham@schn.com City of Seattle Habitat Evaluation Procedure and Restoration Cost Estimating Maggie Glowacki City of Seattle Dept. of Construction and Inspections P.O. Box 34019 Seattle, WA 98124 206.386.4036 margaret.glowacki@seattle.gov Armstrong St. Helens Facility Site Characterization and Remedial Investigation Ross Rieke Rieke Consulting Services LLC 10457 Southwest Lady Marion Drive Tigard, OR 97224 503.329.1550 rrieke@riekecs.com 6.4.a Packet Pg. 196 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Site-Specifi c, Planning-Level Scientifi c Study of the Edmonds Marsh - 13 -7 SCHEDULE/TIMELINESeptNov DecJan2018Jan2019Feb Mar April MayJun JulAugOct SeptNov DecJan2020Feb Mar April MayJun JulAug OctSeptNov DecJan2021FebFebMar April MayJun JulAug Octa The dates for completing this task can be moved to earlier in 2019 if needed based on the SMP update schedule.b It is assumed that the Willow Creek daylighting project will be implemented in the summer of 2019, and that 1 additional year of field data will be collected after the project has been completed.c It is assumed that it would best serve the City to make preparations for a long-term watershed management study after all other project tasks have been complete. However, if necessary, such preparations could be completed at almost any time during the overall life of the project, as they are understood to compose a relatively independent task.Feb 19 - Mar 30Task 3aTask 6cTask 5Daylighting of Willow Creek (assumed)Jul 1 - Jul 15Jul 1 - Jul 15Task 4bOct 1 - Dec 4 Dec 7 - Jan 29Task 1:field effortTask 1:data reportApr 2 - Mar 30 Apr 2 - Jun 28Kick-offMeetingwith CityProjectApprovalby CityTask 2Jan 1Jan 15-16Jan 8Task 1:developmonitoringstudy6.4.a Packet Pg. 197 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Edmonds MarshHarbor SquareUnocal SiteWillow CreekFishHatcheryEdmondsCity ParkEdmondsMarinaEdmondsWastewaterTreatmentPlant¬«104Edmonds Marsh site mapDRAFTPrepared by mikey, 8/11/2017; W:\Marketing\Proposals\2017\Edmonds Marsh\GIS\6659_SiteMap.mxd±0 0.05 0.1Miles0 400 800FeetParcelLLCenvironmental Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User CommunityContent may not reflect National Geographic's current map policy. Sources: National Geographic, Esri, DeLorme, HERE, UNEP-WCMC, USGS,NASA, ESA, METI, NRCAN, GEBCO, NOAA, increment P Corp., Snohomish County[6.4.aPacket Pg. 198Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Appendix A – Resumes 6.4.a Packet Pg. 199 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) 6.4.a Packet Pg. 200 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Jennifer Love, MS Senior Associate/Environmental Scientist Summary of Expertise Ms. Love is an environmental scientist with 12 years’ diverse experience in environmental assessment, habitat restoration project planning and design, natural resource damage assessment (NRDA), horticulture, remedial investigation, source control evaluation, stormwater permitt ing and compliance, and multimedia sampling. She has participated in the planning, permitt ing, construction, invasive plant removal, and native plant installation phases of various restoration projects in wetland, stream, and upland forested habitat areas. She has also conducted site assessments at a variety of sites for the purpose of assessing ecological conditions and screening for the presence of chemical contamination. Ms. Love has participated in a number of environmental sampling eff orts involving sediment, groundwater, surface water, and biota. As part of her work in NRDA, Ms. Love has been involved in identifying, prioritizing, planning, and producing conceptual designs for ecological restoration projects across the country. She has evaluated restoration projects using decision matrix analyses, cost-beneﬁ t rankings, and other techniques using criteria such as ecological signiﬁ cance, feasibility, project cost, and social beneﬁ t. She has worked with Natural Resource Trustee groups in both the planning and monitoring phases of natural resource damage (NRD) habitat restoration projects. Ms. Love also has experience using the Habitat Equivalency Analysis (HEA) model to evaluate the potential restoration credit of habitat projects, and she has assisted in the planning, permitt ing, construction oversight, and monitoring of stream and wetland restoration projects in Western Washington. She is also practiced in plant and avian identiﬁ cation, has been trained in wetland delineation and classiﬁ cation techniques, and is familiar with state and federal wetland regulations. Ms. Love has been involved in source control evaluations conducted in association with Superfund sediment sites and individual properties, and has evaluated information on general sources and pathways of contaminants present in urban and industrialized areas. She also has a strong background in stormwater permitt ing and compliance under the industrial stormwater general National Pollutant Discharge Elimination System (NPDES) permit, and has prepared and updated stormwater pollution prevention plans and spill prevention and emergency control plans, produced and delivered employee training presentations, and conducted stormwater and storm solids sampling and discharge monitoring reporting. Project Experience Karileen Restoration Project Ms. Love is the project manager for a stream and wetland restoration project on the West Branch of Hylebos Creek in Federal Way, Washington. She was involved in compiling the biological assessment, wetland delineation, and monitoring work plan reports during the planning phase of the project. Species of concern at the site included Chinook salmon, bull trout, western toad, and bald eagle. Ms. Love was also active in the permitt ing process and worked with representatives from various regulatory agencies to address their comments on elements of the proposed project plan. She was also involved in planning for invasive plant species removal at the site and other elements of Areas of Specialization ▪Restoration design, planning, and monitoring ▪Environmental assessment ▪Multi-media sampling ▪Source control research and assessment ▪Stormwater permitt ing compliance Education ▪How to Determine the Ordinary High Water Mark, Coastal Training Program, Washington, 2013 ▪MS, Environmental Horticulture and Certiﬁ cate in Restoration Ecology, University of Washington, 2011 ▪Wetland Mitigation, Construction, and Installation Course, Portland State University Wetland, River and Watershed Professional Development Program, 2008 ▪Wetland Delineation Course, University of Washington Extension School, 2006 ▪BS, Environmental Science, Western Washington University, 2003 Work History ▪Environmental Scientist and Associate, Windward Environmental LLC, 2006-present ▪Environmental Scientist, Tetra Tech, Inc., 2005-2006 ▪Research Scientist, University of Washington, 2003-2005 6.4.a Packet Pg. 201 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Jennifer Love, MS (cont.) Senior Associate/Environmental Scientist project construction. During the construction phase, Ms. Love provided construction coordination and oversight documentation and also assisted with permit-required ﬁ sh and water quality monitoring. Post-restoration, she has assisted with the collection of monitoring data and has prepared annual monitoring reports, making recommendations for adaptive management, when needed. The project is in its 8th year of post-construction monitoring and maintenance, and the site is developing well and meeting its restoration goals. All monitoring reports submitt ed to the permitt ing agencies and NRD Trustees to date have been approved. Armstrong St. Helens Facility Site Characterization In support of an ongoing contaminated site investigation at an industrial facility in St. Helens, Oregon, Ms. Love assisted in the collection of white-footed mice as part of an ecological risk assessment (ERA). Sampling eff orts included constructing pit traps and drift nets to catch specimens, and documenting site conditions through ﬁ eld notes and photographs. In support of an early remedial action, Ms. Love also conducted a wetland determination in one portion of the property to determine if cleanup actions would potentially encroach on wetlands and require regulatory approval. Evaluations were performed to determine the presence or absence of the hydric soil, hydrophytic vegetation, and wetland hydrology indicators at several locations around the perimeter of a proposed project area. The determination was complicated by the presence of historical ﬁ ll material and an abundance of invasive species (e.g., Himalayan blackberry, reed canarygrass). Ms. Love also developed a revegetation plan for installing native plants within the footprint of the proposed project area after cleanup actions have been completed. City of Seatt le Habitat Evaluation Procedures Ms. Love led the eff ort to create a restoration cost database for the City of Seatt le to support sett ing appropriate costs for its fee-in-lieu program. This task required identifying appropriate example restoration projects (i.e., projects that were in the planning phase or that had been implemented) in the City of Seatt le and nearby jurisdictions. Once a suite of example restoration projects had been identiﬁ ed, each had to be thoroughly researched in order to compile detailed line item cost information for each phase of the project: from planning, permitt ing, and design to implementation and post-restoration monitoring. Costs were compiled by using online resources such as the Washington State Recreation and Conservation Offi ce’s Project Information System (PRISM) database, by reviewing project planning documents, and in many cases, by contacting the project planners directly to request cost data and check the accuracy of information found online. Once cost information had been compiled, it was entered into an Excel® database that Ms. Love helped design in consultation with the City of Seatt le project manager to be both comprehensive and user-friendly. In addition to her work on the cost database, Ms. Love assisted with the convention of a panel of experts to develop Habitat Suitability Index (HIS) models representative of ecological services provided to juvenile Chinook salmon by the City of Seatt le’s estuarine and marine shorelines. NRDA for Former Paper Mill, Port Angeles, Washington Ms. Love is assisting with the conceptual design and project planning for a stream and estuary restoration project in Port Angeles, Washington. The stream runs through a former mill site and has been degraded by bank armoring structures, numerous over-water crossings, and loss of riparian habitat. Ms. Love is working with federal, state, and tribal agencies to help establish a conceptual restoration design that is ecologically appropriate and acceptable to all parties. She is also involved in developing the planning documents for the restoration project. Stormwater Quality Support Services For the past 9 years, Ms. Love has been involved with several stormwater quality support services at an industrial site along the Duwamish River in Washington State. She helped develop and regularly updates the facility’s stormwater pollution prevention plan (SWPPP), including the spill prevention and emergency cleanup plan (an att achment to the SWPPP), in compliance with the facility’s National Pollutant Discharge Elimination System (NPDES) permit. These documents are routinely reviewed and updated to ensure that they reﬂ ect any changes in site conditions, upgrades in best management practices (BMPs), and changes in permit requirements, etc. Ms. Love also conducts stormwater sampling and prepares discharge monitoring reports for submitt al to the Washington State Department of Ecology, and performs monthly site inspections and other general record-keeping requirements under the permit. She develops and delivers annual employee training presentations as required by the NPDES permit to help familiarize staff with permit requirements and SWPPP practices. She has been involved in the clean out and mapping of catch basins and drainage lines at the facility and in the clean out and maintenance of the stormwater treatment facilities. 6.4.a Packet Pg. 202 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Ron Gouguet Partner Summary of Expertise Mr. Gouguet is a multidisciplinary scientist who focuses on a consensus driven approach to natural resource damage assessment (NRDA) and on the integration of site cleanup with restoration of ecological function. With nearly 40 years of experience as a public servant and a private consultant, Mr. Gouguet has the depth, breadth, and perspective to meet environmental goals while accommodating regulatory, legal, ﬁ nancial, and ecological circumstances. Whether as a trustee of public beneﬁ ts or on behalf of a responsible party, Mr. Gouguet evaluates data impartially, identiﬁ es common goals, and establishes trust among all interested parties. He then advocates the use of shared databases, GIS, and other information visualization techniques to transparently share information, reach consensus, and promote informed decisions. Mr. Gouguet uses various methods to quantify material and intangible beneﬁ ts provided by functioning natural systems (“ecosystem services”) such as Habitat Equivalency Analysis (HEA), Resource Equivalency Analysis (REA), relative risk assessment, and market-based approaches. During the ﬁ rst 16 years of his NRDA career, Mr. Gouguet helped direct integrated remediation and restoration planning eff orts at federal and state-lead sites throughout the country. During that time, he gained in-depth experience working with att orneys to complete the legally required damage assessment, sett lement, and restoration planning steps. Since then, Mr. Gouguet has worked with and for private clients to achieve similar goals using similar approaches. While building consensus among natural resource trustee representatives remains the preferred path to claim resolution, Mr. Gouguet also undertakes defensive NRDA activities and evaluates potential trustee claims using natural resource damage (NRD) scaling tools like those used by trustees. The US Department of Justice, US Environmental Protection Agency (EPA), and National Oceanic and Atmospheric Administration (NOAA) have acknowledged Mr. Gouguet’s success by awarding him several bronze medals for his contributions to successful remediation and restoration projects. Project Experience NRDA for Former Paper Mill, Port Angeles, Washington As NRDA lead, Mr. Gouguet holds responsibility for building a harbor-wide NRD evaluation tool using existing information; he is working in cooperation with the Natural Resource Trustee Council. Mr. Gouguet is also charged with developing multiple visions of the fully restored site, and with calculating the restoration values of potential coastal habitat mosaics. At present, the NRD claims of the Natural Resource Trustee Council have been tentatively resolved. Feasibility Study Woodard Bay Natural Resources Conservation Area Restoration Mr. Gouguet provided technical assistance for the feasibility study (FS) to develop and evaluate restoration options for a historical log dump facility in Henderson Inlet in Thurston County, Washington. The Areas of Specialization ▪Restoration alternatives and NEPA compliance ▪Sediment remedial investigation planning and remedy selection ▪Natural resource damage assessment and restoration ▪Coastal and aquatic ecological risk assessment ▪Net environmental beneﬁ ts analysis ▪Integration of response and restoration Education ▪BA, Biology, University of New Orleans, 1977 Work History ▪Partner, Windward Environmental LLC, 2008-present ▪NOAA, Offi ce of Response and Restoration, Coastal Protection and Restoration Division −DARRP Senior Policy Analyst, 2005-2008 −Chief Coastal Resource Coordinator, 2003-2005 −Coastal Resource Coordinator, Region 6, 1992-2003 ▪Deputy Oil Spill Coordinator, Offi ce of the Louisiana Oil Spill Coordinator, 1991-1992 ▪Municipal Water Quality Enforcement Coordinator, Water Pollution Control Division, Louisiana Department of Environmental Quality, 1990 ▪Marine Fisheries Biologist/ Project Leader, Professional Biologist II, and Professional Biologist I, Louisiana Department of Wildlife and Fisheries, 1980-1990 6.4.a Packet Pg. 203 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Ron Gouguet (cont.) Partner facility is currently administered as a natural resources conservation area by the Washington State Department of Natural Resources (WDNR). HEA was used to aggregate changes in ecosystem services for various restoration alternatives, each of which allowed diff erent resource management goals to be achieved. Mr. Gouguet worked with the project team (WDNR, US Army Corps of Engineers, The Nature Conservancy, Hart Crowser, and SAIC) to deﬁ ne parameters for the HEA model, assisted with the analysis of stressors, helped develop a conceptual model of potential ecosystem service beneﬁ ts from various restoration actions, and helped prepare the FS report, which compared restoration alternatives and proposed a preferred alternative that optimized restoration value for dollars expended. In particular, Mr. Gouguet provided advice on the expected eff ects of actions that would increase wind and wave energy impingement on the beach. Furthermore, he provided insights on changes in ecological service ﬂ ows and how to summarize those changes with HEA. NRDA for a Conﬁ dential Client in Northeastern Washington Mr. Gouguet is advising a client on a strategy to address NRD claims at a contaminated sediment site. At present, he is negotiating a technical basis for a NRDA sett lement for aquatic and terrestrial resource categories related to the facility. NRDA for a Shipyard in Astoria, Oregon Mr. Gouguet is advising the owner of a marine construction company on a strategy to address NRD at his shipyard, and to integrate NRDA into the cleanup process. The Oregon State court order that will allow the remediation to proceed, and that will contain a release of NRDA liability, is expected to be lodged late fall 2017. Marine Facility, Portland, Oregon Mr. Gouguet provides an industrial marine client with technical insights on techniques by which to quantify ecosystem services, as proposed in the City of Portland plan to remediate the north reach of the Lower Willamett e River. The client draws on Mr. Gouguet’s extensive experience with habitat evaluation, ecosystem services accounting (e.g., REA/HEA), and restoration to evaluate the City of Portland’s proposals, and to provide meaningful input during the public vett ing process. NRDA for the Port of Everett , Washington Mr. Gouguet is advising the Port of Everett on NRD claims by the trustees. Activities include “shadow” (i.e., informal or estimated) damage assessment, including calculation and allocation of NRDA lost discounted service acre-years (dSAYs) and their comparison with dSAY credits (restoration or mitigation bank) expected with restoration of the Snohomish River Estuary’s Blue Heron Slough. NRDA for a Conﬁ dential Client in Western Oregon Mr. Gouguet used spatial analysis, models to simulate chemical-speciﬁ c loss of services, HEA, and analysis of the local restoration banking market (cost per dSAY) to develop and present an independent estimate of the Natural Resource Trustee Council’s potential NRDA claim at a site on Scapoose Bay. NRDA for a Conﬁ dential Client in Tacoma, Washington Mr. Gouguet evaluated the potential liability exposure of a conﬁ dential client to recovery claims for site investigation and remediation costs. The cost recovery claim was based on an allocation analysis stating that the client had been responsible for the majority of historical releases of several chemicals. However, the chemicals were common to a large number of operational activities locally and, therefore, to a potentially large number of sources. To bett er deﬁ ne the likely sources of these chemicals, Mr. Gouguet used a production-speciﬁ c chemical that was unique to a single manufacturer and facility—a chemical ﬁ ngerprint. Maps showing the distribution of the ﬁ ngerprint chemical served as a guide for understanding the likely sources of other chemicals. The analysis revealed similar distribution patt erns for a number of other chemicals, demonstrating that the most likely signiﬁ cant source was the same as the source of the ﬁ ngerprint chemical. Lower Willamett e River Remedial Investigation and NRDA, Oregon From 2003 through 2007, Mr. Gouguet was NOAA’s lead technical trustee for the remedial investigation and NRDA of the Portland Harbor Superfund site. During this time, he helped the 10 co-trustees bett er communicate as a team and found progress paths for diffi cult issues, including the importance of Paciﬁ c lamprey and white sturgeon to Native American tribes. Mr. Gouguet also helped EPA Region 10 apply the national ecological risk assessment guidance paradigm to the Portland Harbor site. 6.4.a Packet Pg. 204 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Thai Do, MS Field Supervisor/Environmental Scientist Summary of Expertise Mr. Do is an environmental scientist with more than 13 years of experience in ﬁ sheries biology, sediment and water quality studies, site assessments, and data interpretation. Throughout this experience, he has supported sediment, soil, seep, groundwater, and surface water quality analyses, as well as sampling in terrestrial, tidally inﬂ uenced upland, and aquatic systems. Using a variety of environmental assessment approaches and sampling techniques, he has designed and managed the implementation of numerous ﬁ eld programs at sites both large and small, collecting data for site characterizations, formal risk assessments, and monitoring programs. These investigations have been conducted in compliance with regulations and protocols at the state level (e.g., the Washington State Model Toxics Control Act [MTCA], Puget Sound Dredge Disposal Analysis), and at the national level (e.g., Resource Conservation and Recovery Act [RCRA], and Comprehensive Environmental Response, Compensation and Liability Act [CERCLA]). Mr. Do has particular expertise in designing and implementing ﬁ eld studies and in techniques for collection of sediment, soil, water, and biological samples. Project Experience Tillamook County Creamery Association Wetland Monitoring Mr. Do assisted in the implementation of a wetland monitoring plan designed to determine the impacts of warm-water effl uent discharged by the Tillamook County Creamery Association (TCCA) on an adjacent wetland in Tillamook, Oregon; this plan was implemented in order to satisfy the requirements of a National Pollutant Discharge Elimination System (NPDES) waste discharge permit. Mr. Do conducted a vegetation survey to assess plant community composition and structure, identiﬁ ed the presence of wildlife, assessed wildlife habitat availability and resources within the wetland, and collected hydrology and water quality measurements inﬂ uencing biological and chemical processes throughout the wetland. Armstrong St. Helens Facility Site Characterization Mr. Do performed a qualitative habitat survey of the lowland habitat surrounding the Armstrong St. Helens facility in St. Helens, Oregon. The survey was intended to reﬁ ne an initial conceptual site model that had been developed for the site ERA. He surveyed plant community structure and composition by identifying and estimating the abundance and density of dominant ﬂ ora; verifying the presence of small mammals, birds, and other wildlife; and identifying and assessing areas of deposition and erosion throughout the lowlands. He designed, coordinated, and led several additional elements of the survey: the collection and analysis of tissue from plants and small Areas of Specialization ▪Biological and environmental assessment ▪Fisheries biology ▪State-wide multi-media investigation planning and implementation ▪Water quality and sediment investigation ▪Data interpretation and reporting ▪Data management and analysis Education ▪MS, Tropical Biology, James Cook University, 2002 ▪BS, Environmental Science, Western Washington University, 2000 Work History ▪Field Supervisor/ Environmental Scientist, Windward Environmental LLC, 2003–Present ▪Marine Observer, Alaskan Observers, Inc., 2003 ▪Biological Sciences Technician, Olympic National Park, 1996, 1998–2000, 2002 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR ▪Transit Worker Identiﬁ cation Credential ▪PADI Advanced Open Water Scuba Diver Certiﬁ cation 6.4.a Packet Pg. 205 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Thai Do, MS (cont.) Field Supervisor/Environmental Scientist mammals to determine whether certain chemicals were accumulating via the food chain; the in-water sediment investigation to determine the nature, extent, and distribution of hazardous substances in the adjacent Scappoose Bay; and the electroﬁ shing effort to collect aquatic receptor tissue and co-located sediment data to determine whether chemicals in the sediment entered the food chain. Lower Passaic River Superfund Remedial Investigation/Feasibility Study Mr. Do led and supported numerous tasks related to the baseline ecological risk assessment (ERA) for the Lower Passaic River Superfund site in New Jersey. To date, these tasks have included the development of quality assurance project plans (QAPPs) and preparation of data reports for ﬁ eld sampling events to gather data on surface sediment quality, water quality, ﬁ sh and decapod tissue, the ﬁ sh community, benthic toxicity, the benthic community, and habitat structure. He collected ﬁ sh tissue and community data, using boat and backpack electroﬁ shing equipment, cast nets, gill nets, and set lines and ﬁ sh traps. Mr. Do also designed and implemented a caged bivalve study and a near-bott om dissolved oxygen monitoring program. As ﬁ eld team leader, he managed logistics, ﬁ eld staff, and subconsultants during sampling events along the 17-mile study area in all four seasons. Portland Harbor Superfund Remedial Investigation/Feasibility Study Mr. Do participated in beach, surface sediment, subsurface sediment, and surface water sampling to deﬁ ne the nature and extent of contamination at the Portland Harbor Superfund site in Portland, Oregon. He played lead roles in the design and execution of ﬁ eld work to collect tissues for analysis of bioaccumulation in subyearling Chinook salmon, lamprey ammocoetes, white sturgeon, and benthic invertebrates. These sampling results were used to develop dietary exposure models, to evaluate risk to benthic invertebrates, to calibrate a food web model, and to calculate site-speciﬁ c biota-sediment accumulation factors. Mr. Do also led electroﬁ shing efforts to collect additional ammocoetes for the purpose of conducting acute chemical toxicity range-ﬁ nding and exposure tests. 6.4.a Packet Pg. 206 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Michael T. Yarnes, MS GIS Analyst Summary of Expertise Mr. Yarnes is a geographic information system (GIS) analyst with a background in geography and 12 years’ experience in providing geographic expertise to both public and private entities with regard to GIS-related issues. His GIS skills include spatial analysis, data collection and management, 3-D mapping, and spatial statistics. Mr. Yarnes has worked on projects that have involved multiple agencies, stakeholder groups, and ﬁ rms to form geographic networks in order to share both GIS data and maps. He has also worked as a ﬁ eld support technician and is skilled in conducting environmental sampling efforts. Prior to joining Windward, Mr. Yarnes worked with the US Army Corps of Engineers to capture, scan, and orthorectify aerial photos and was involved in efforts to build wetland maps for the Bureau of Land Management. Earlier in his career, he was responsible for the acquisition and subsequent rectiﬁ cation of color infrared photography of Iowa quarter quadrangles across the entire state for the Iowa Geological Survey Bureau in Iowa City, Iowa. As part of this effort, Mr. Yarnes created, maintained, and interpreted spatial data within a network database, digitized archived drainage district maps, and catalogued Iowa River basins. Project Experience City of Seatt le Habitat Evaluation Procedures Mr. Yarnes was the GIS lead for this project. He worked directly with the Windward project team to formulate GIS habitat model guidelines, which were used to implement strategic GIS methods to evaluate habitat along the shoreline suitable for migrating ﬁ sh species in the greater Seatt le area. He used digitization, spatial analyses, and orthorectiﬁ cation to build inputs for the model, which was created to assist decision makers in determining where habitat could be improved as part of future projects. Mr. Yarnes had to meet a strict budget and overcome GIS data limitations throughout the life of the project. He also worked closely with City of Seatt le project staff to provide deliverables before and after the term of the project. Conceptual Site Model and Data Summary Report Mr. Yarnes is the lead GIS analyst for all tasks associated with a conceptual site model and marine data summary report for a conﬁ dential client in the Paciﬁ c Northwest. He has constructed both fundamental and dynamic map layouts for the site and worked closely with other consultants involved in the project to achieve an advanced level of data coordination and sharing. Mr. Yarnes has also worked one on one with various agencies to ensure that data coordination remains as ﬂ uid and transparent as possible, while respecting conﬁ dentiality. Areas of Specialization ▪Spatial analysis ▪Digitizing ▪Imagery orthorectiﬁ cation ▪Spatially weighted average concentrations ▪Data management ▪Field sampling Education ▪MS, Geographic Information Science, Saint Mary’s University, 2008 ▪BS, Geography, University of Iowa, 2003 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪Certiﬁ ed Erosion and Sediment Control Lead ▪Conﬁ ned space entry training ▪SIDA/AOA training Work History ▪GIS Analyst, Windward Environmental LLC, 2008-present ▪GIS Technician, GeoSpatial Services, 2006-2007 ▪GIS Technician, Institute for Natural Resource Analysis and Management, 2005 ▪GIS Technician, Iowa Geological Survey Bureau, 2001-2003 6.4.a Packet Pg. 207 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Michael T. Yarnes, MS (cont.) GIS Analyst Natural Resource Damage Support Mr. Yarnes has served as the lead GIS analyst on a project to provide natural resource damage (NRD) support to a conﬁ dential client. He has managed internal and external GIS data and created numerous conceptual and general site maps, including those displaying pre- and post-restoration conditions. In addition, he contributed to the Habitat Equivalency Analysis (HEA), using spatial analysis to help distinguish between baseline and restored conditions. City of Sammamish Neighborhood Drainage Plan Mr. Yarnes served as the lead GIS analyst on a neighborhood drainage plan for the City of Sammamish, Washington. As part of this effort, he managed internal and external GIS data and created numerous maps depicting the stormwater alternatives and basin delineations for multiple neighborhoods. Mr. Yarnes delineated existing stormwater infrastructure based on as-built drawings and worked with CAD layers within GIS to form useful infrastructure maps. He also analyzed parcels, zoning descriptions, and geology to determine areas of future development. USCG West Coast ID/IQ Environmental Engineering Services Contract Mr. Yarnes was the lead GIS analyst on all tasks for Windward’s indeﬁ nite delivery/indeﬁ nite quantity (ID/IQ) on-call services contract with the US Coast Guard (USCG) for the West Coast and Alaska. Working closely with Windward’s project manager, he constructed both fundamental and dynamic map layouts. Major areas of mapping focus included groundwater contamination levels, contamination plumes, well evolution, site maps, and chemistry maps. The maps involved numerous USCG sites and were used in a variety of documents. Mr. Yarnes also constructed site, vicinity, topographic, and various types of chemistry maps for remote areas of Alaska. When the need arose for computer-aided design (CAD) data to work interchangeably with GIS data, Mr. Yarnes was involved in developing CAD and GIS ﬁ le interoperability processes. USCG Base Kodiak, Site 2, Navy Landﬁ ll ERA Mr. Yarnes was the lead GIS analyst for an ecological risk assessment (ERA) at a USCG landﬁ ll at Base Kodiak in Alaska. The project involved the investigation and sampling of surface water, sediment, soil, and groundwater, as well as the installation of new monitoring wells. Mr. Yarnes worked to develop site location and proposed sampling location maps, digitize areas of importance, and orthorectify imagery to be used in the maps. Terminal 117 Engineering Evaluation/Cost Analysis Mr. Yarnes served as the lead GIS analyst for the Terminal 117 engineering evaluation/cost analysis (EE/CA) for the Port of Seatt le. His primary duty was to construct maps and maintain the GIS database. Mapping efforts included creating detailed maps of surface sediment sampling locations and concentrations and incorporating revisions to older maps. He also served as a liaison with the client’s GIS personnel in the exchange of data. Project Cost-recovery Support Mr. Yarnes served as the lead GIS analyst on a cost-recovery effort for a conﬁ dential client in Tacoma, Washington. He managed GIS data and developed surface and subsurface sediment concentration maps for two separate waterways within the study area. These maps showed natural neighbor interpolated surface concentrations in the area. The project had tight deadlines, and Mr. Yarnes was responsible for providing a quick turn-around in addressing client-requested map revisions. 6.4.a Packet Pg. 208 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Jenna Rheuben Environmental Scientist Summary of Expertise Ms. Rheuben is an environmental scientist with an educational background in environmental toxicology, chemistry, and wetland science and management. She has two years of professional experience as a consultant working on ecological risk assessments (ERAs), natural resource damage assessments (NRDAs), and bioaccumulation food web modeling. Ms. Rheuben is experienced in data analysis, as well as the presentation of data in graphical and writt en formats in both technical documents and platform presentations. Her experience in wetland science and management includes ﬁ eld wetland delineation methods; classiﬁ cation and rating of wetland sites per federal, state, and local regulations, and restoration principles applied to sites in Western Washington. Project Experience Karileen Restoration Project Ms. Rheuben has assisted in the preparation of annual monitoring reports for the Karileen restoration project in Federal Way, Washington, for the past several years. Her tasks have included data entry and analysis to identify changes from the previous year’s annual report. The year ﬁ ve report was submitt ed to the natural resource damage Trustees and US Army Corps of Engineers (USACE) for review in July 2015. The year seven monitoring report is currently being drafted. Natural Resource Damage Allocation Support for Conﬁ dential Client Ms. Rheuben assisted in the NRDAs conducted for a conﬁ dential client at two sites in Seatt le. These efforts included the assessment of current and former property uses and activities at the parcels that made up the client’s sites. This information was used to evaluate service losses associated with the client’s activities, and to compare those losses to losses associated with historical owners’ activities on the sites. This comparison was then used to allocate the appropriate discounted service acre years (dSAYs) for which the client was responsible. This information was conveyed to clients and Trustees for the purposes of NRD sett lement. Seatt le-Tacoma International Airport Stormwater Monitoring Ms. Rheuben serves as a ﬁ eld technician for the Seatt le-Tacoma International Airport construction stormwater monitoring project. She aids in the collection and processing of stormwater samples from locations near airport construction sites during signiﬁ cant precipitation events. Areas of Specialization ▪Environmental toxicology ▪Risk assessment ▪Food web modeling ▪Wetland science Education ▪Certiﬁ cate in Wetland Science and Management, University of Washington, 2017 ▪BS, Environmental Science, Western Washington University, 2014 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR Work History ▪Environmental Scientist, Windward Environmental LLC, 2015-present ▪Research Associate, Institute of Environmental Toxicology, Western Washington University, 2014 ▪Intern, Windward Environmental LLC, 2014 6.4.a Packet Pg. 209 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Jenna Rheuben (cont.) Environmental Scientist Lower Passaic River Superfund Remedial Investigation/Feasibility Study Ms. Rheuben provided support for revisions to the ﬁ nal draft of the baseline ERA (BERA) produced as part of the remedial investigation (RI) for the Lower Passaic River Study Area (LPRSA) in New Jersey. These revisions required the review of a large body of scientiﬁ c literature for a wide array of toxicants and receptors to develop scientiﬁ cally defensible toxicity reference values (TRVs) and evaluate ecological risk to receptors. Ms. Rheuben also developed several species sensitivity distributions (SSDs), from which TRVs were derived when possible, and incorporated US Environmental Protection Agency (EPA) and client comments into Windward’s risk assessment methods. In both the BERA and communications with EPA, Ms. Rheuben provided discussion on TRV applicability and uncertainty concerns for certain risk assessment applications requested by EPA. Ms. Rheuben has also provided technical support in developing the LPRSA bioaccumulation modeling of polychlorinated biphenyls (PCBs) and 2, 3, 7, 8-tetrachlorodibenzo-p-dioxin (TCDD) in select aquatic receptors. This work has included the quality control of model code, model calibration, and documentation of the Microsoft Excel-based version of the model. Ms. Rheuben currently provides background research that aids in model parameterization. The model will be used to bett er understand the relationship between fate and transport inputs and the process of PCB bioaccumulation within LPRSA biota, and to inform the effects of remediation alternatives of predicted biota concentrations. Edge Moor Plant and Hay Road Landﬁ ll: Natural Resource Damage Assessment Ms. Rheuben assisted in natural resource damage (NRD) screening and scaling assessments conducted for the Chemours Edge Moor Plant and Hay Road Landﬁ ll in Wilmington, Delaware. As part of this effort, she was responsible for research concerning site history and baseline condition, as well as a review of relevant toxicology literature. This information was drafted into several documents and presentations to clients and natural resource damage Trustees for the purposes of NRD sett lement. Lower Duwamish Waterway Administrative Order on Consent As part of the Third Amendment of the Lower Duwamish Waterway Superfund site administrative order on consent (AOC), Ms. Rheuben served as a ﬁ eld technician during the collection of ﬁ sh and benthic invertebrates. She has also been involved in the planning for an upcoming ﬁ eld sampling eff ort that will use passive samplers to measure surface water PCBs. Upper Columbia River Superfund Remedial Investigation/ Feasibility Study Ms. Rheuben provided support for the development of TRVs for the Upper Columbia River wildlife risk assessment conducted as part of the RI/feasibility study (FS). This task included compiling toxicity studies for birds and mammals, and reviewing and distilling these studies based on the acceptability of study design. The studies were then entered into a database capturing all elements of study design, including species, dosing information, and results. The compiled information was used to develop TRVs. SMWG Toxicity Compendia While an intern at Windward, Ms. Rheuben conducted literature searches of a primary literature database for recently published toxicological data on chemicals in tissue, diet, and sediment for an annual update of the Sediment Management Work Group (SMWG) toxicity compendia. Elk Valley Water Quality Plan Support Ms. Rheuben provided technical support for the compilation of a synthesis report for a Teck Mining Company project in Elk Valley, British Columbia. Her responsibilities included receiving raw environmental data and preparing it for presentation in the report. Tasks involved calculating reference percentiles, grouping data by sampling site, composing graphs for publication, and comparing site data with reference site data and established water quality standards. 6.4.a Packet Pg. 210 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Nina Maas Environmental Scientist Summary of Expertise Ms. Maas is an environmental scientist with experience in risk assessment and environmental monitoring, including water quality sampling and site assessment. Since joining Windward, Ms. Maas has participated in numerous projects involving ecological risk assessments (ERAs), ﬁ eld sampling, and the collection, management, synthesis, and summary of large amounts of data and other information. Ms. Maas has a diverse background that includes work in both the public and private sectors. Project Experience Willamett e Slough Risk Assessment Ms. Maas is currently working on the ERA of the Willamett e Slough in Salem, Oregon. Her contributions include a site assessment developed using a combination of Windward site visit observations and historical records. Ms. Maas will also be assisting in the completion of risk calculations and project compliance with the requirements of the Oregon State Department of Environmental Quality. Risk calculations will be performed using site-speciﬁ c ﬁ sh tissue and sediment data for a variety of receptors, including birds, piscivorous mammals, and ﬁ sh. Seatt le-Tacoma International Airport Stormwater Monitoring Ms. Maas serves as a ﬁ eld lead for the Seatt le-Tacoma International Airport on-call construction stormwater monitoring project. During precipitation-triggered monitoring events, Ms. Maas determines the quantity of construction site discharge and measures turbidity and pH at outfall, upstream, and downstream locations. As part of this eff ort, Ms. Maas also assists in updating stormwater permit-related documents, including stormwater pollution prevention plans (SWPPPs) and standard operating procedures. Lower Duwamish Waterway Administrative Order on Consent Ms. Maas is assisting in numerous eff orts associated with the third amendment of the Lower Duwamish Waterway (LDW) Superfund site administrative order on consent (AOC). She has completed permit determinations and applications for sampling eff orts along the LDW; her eff orts to coordinate with governing bodies have ensured correct permitt ing and application fees of the lowest possible cost. Ms. Maas has conducted clam sampling in the LDW, which involved accessing intertidal areas at low tide, identifying the locations of clams in situ, and manually digging clams from the substrate. She has also assisted compiling the data from all previous studies performed in the area—including storm drain solids, sediment, groundwater, tissue, and outfall data—to assist in determining the nature of available data and need for future sampling eff orts to evaluate the restoration process of the LDW. Areas of Specialization ▪Ecological risk calculation and assessment ▪Data analysis and management ▪Stormwater sample collection ▪Field sampling Education ▪BS, Environmental Science, Western Washington University, 2013 Licenses/Certifi cations ▪HAZWOPER 40-Hour Certiﬁ cation ▪American Red Cross First Aid and Adult CPR ▪Certiﬁ ed Erosion and Sediment Control Lead Work History ▪Environmental Scientist, Windward Environmental LLC, 2016-present ▪Intern, Windward Environmental LLC, 2016 ▪Environmental Monitor, City of Everett , 2015 6.4.a Packet Pg. 211 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) Resume Nina Maas (cont.) Environmental Scientist Teck Upper Columbia River RI/FS Ms. Maas was responsible for the review of relevant literature in regards to bird and mammal toxicity studies being performed as part of the Upper Columbia River remedial investigation/feasibility study. If a published study fulﬁ lled the requirements set by Windward (i.e., relevant endpoints, chemicals, receptors, etc.), the data were extracted and used in the development of toxicity reference values (TRV). After data compilation was complete, Ms. Maas ran the most relevant studies through the US Environmental Protection Agency’s (EPA’s) Toxicity Relationship Analysis Program, creating and compiling dose response curves for the selection of TRVs. Los Alamos National Laboratory Ms. Maas was responsible for a literature search and review pertaining to constituents of interest in stormwater, soil, and atmospheric deposition in urban environments. The literature search focused on quantifying the contaminants in diff erent media from general urban development without strong point source contamination. Following the literature search, Ms. Maas compiled all relevant data into a robust master database for the development of upper tolerance limits. She also assembled statistics that met project-speciﬁ c prerequisites, which the Los Alamos National Laboratory then used to help meet its release permit requirements. The literature review was summarized and processes were documented in an in depth memorandum to the client. City of Everett While working for the City of Everett as an environmental monitor, Ms. Maas was responsible for weekly water sampling of the drinking water reservoir and occasional stream sampling. Samples were analyzed for water quality parameters, including zooplankton and phytoplankton. Ms. Maas was then responsible for identifying and quantifying the zooplankton populations within the reservoir. The water quality data collected were used to determine the general health of the reservoir, and in an att empt to predict large zooplankton and phytoplankton blooms, which could clog ﬁ lters and cause the drinking water facility to run at sub-optimal volumes. 6.4.a Packet Pg. 212 Attachment: Ex. 1: Windward-Edmonds Marsh Proposal_Final (Finalization of Scope and Calendar for Edmonds Marsh Study) 200 West Mercer St.  Suite 401  Seattle, WA 98119 Phone: 206.378.1364  Fax: 206.973.3048  www.windwardenv.com MEMORANDUM - DRAFT To: Shane Hope, Director of Development Services From: Jenny Love Subject: Updates to the Scope of Work, Budget, and Schedule for the Site-specific, Planning-level Scientific Study of the Edmonds Marsh Date: January 3, 2018 The purpose of this memo is to provide updates to the scope of work outlined in our original proposal for the Site-specific, Planning-level Scientific Study of the Edmonds Marsh submitted to the City of Edmonds (City) on August 15, 2017. The budget (outlined in Section 5 of the proposal), and schedule (Section 7 of the proposal) for the project have also been updated since the original proposal was developed. These updates were made in response to feedback received from the City during meetings in September and December 2017. The following changes apply to the scope of work for Task 1 - the baseline monitoring study: • Shellabarger/Stella’s Marsh will be included in the baseline study. • Invertebrates will not be sent to a taxonomic lab but will instead be identified in the field to the lowest taxonomic level possible (e.g., Order). • Wildlife cameras will be used to assist with observations of animals using the marsh and its buffer areas. • Bird surveys will be included in the baseline study (e.g., point count surveys). These surveys will be conducted by Windward and by qualified volunteers/citizen scientists. Windward will oversee and coordinate the bird surveys. • The baseline study will not include formal fish surveys as it will be conducted prior to the Willow Creek Daylighting project. Any incidental observations of fish made while conducting field surveys for other parameters will be recorded. 6.4.b Packet Pg. 213 Attachment: Ex. 2: Memo_updated scope_budget_sched (Finalization of Scope and Calendar for Edmonds Marsh Study) Edmonds Marsh Study SOW, Budget and Schedule Updates - DRAFT January 3, 2018 Page 2 • The project manager and senior advisor will attend quarterly council meetings as well as two or three public meetings in order to provide project updates. The following changes apply to Task 4 – evaluating the impacts of the Willow Creek Daylighting project: • No additional field data will be collected as part of this task. • The technical memo developed for this task will include recommendations for post-daylighting monitoring data collection. The budget for the project has also been updated to reflect the changes in scope. Table 1 provides an overview of the budget for Tasks 1 through 4. A more detailed budget spreadsheet is also being provided as a separate attachment. The assumptions noted in the budget spreadsheets provide additional information about the scope of work anticipated for each task. The scope and budget for Task 5 (Vegetation Enhancement Project Impacts) and Task 6 (Preparation for a Long-term Watershed Management Study) will be refined in the future in coordination with the City, after Tasks 1-4 are underway. Table 1. Updated project budget for Tasks 1 through 4 Task Proposed Budget Task 1: Baseline Analysis $119,419 Task 2: Evaluation of Wetland Buffers $34,399 Task 3: 2019 SMP Update Information $8,180 Task 4: Analyze Impacts from Daylighting Willow Creek $44,900 Task 5: Vegetation Enhancement Project Impacts to be determined Task 6: Preparation for a Long-term Watershed Management Study to be determined Grand Total: $161,998 Note: the budget for Tasks 1 – 4 will be $146,683 if the City purchases the water quality/level loggers instead of Windward. The City has also expressed their desire for all tasks associated with this project to be completed by the end of May 2019. Subsequently, the project schedule has been updated as outlined in Table 2. Tasks 5 and 6 are still included in Table 2 in order to ensure that all project tasks are concluded by the end of May 2019. If you have any questions or would like to discuss any of these changes further please contact Jenny Love at (206) 812-5432 or jennyl@windwardenv.com. 6.4.b Packet Pg. 214 Attachment: Ex. 2: Memo_updated scope_budget_sched (Finalization of Scope and Calendar for Edmonds Marsh Study) 200 West Mercer St.  Suite 401  Seattle, WA 98119 Phone: 206.378.1364  Fax: 206.973.3048  www.windwardenv.com Table 2. Updated project schedule Project Task/Milestone Initiation Date Completion Date Kick-off Meeting with City December 27, 2018 December 27, 2018 Contract Approval by City January 16, 2018 January 16, 2018 Task 1: Baseline Analysis – develop monitoring study work plan Prepare draft work plan February 5, 2018 March 2, 2018 City review of work plan March 5, 2018 March 16, 2018 Revise work plan per City comments March 19, 2018 March 23, 2018 Task 1: Baseline Analysis - field effort one field event per quarter for a year April 2, 2018 March 29, 2019 Task 1: Baseline Analysis – data report Prepare draft data report April 1, 2019 April 30, 2019 City review of data report May 1, 2019 May 15, 2019 Revise data report per City comments May 16, 2019 May 31, 2019 Task 2: Evaluation of Wetland Buffers Prepare draft deliverables January 17, 2018 February 16, 2018 City review of deliverables February 19, 2018 March 2, 2018 Revise deliverables per City comments March 5, 2018 March 9, 2018 Task 3: 2019 SMP Update Information Meet with City and prepare draft deliverables (text and map) July 16, 2018 August 3, 2018 City review of draft deliverables August 6, 2018 August 17, 2018 Revise deliverables per City comments August 20, 2018 August 24, 2018 Task 4: Analyze Impacts from Daylighting Willow Creek using REA/HEA model Develop model and draft tech memo January 2, 2019 February 1, 2019 City review of draft tech memo February 4, 2019 February 15, 2019 Revise tech memo per City comments February 19, 2019 February 28, 2019 Task 5: Vegetation Enhancement Project Impacts Draft tech memo May 1, 2018 May 18, 2018 City review of draft tech memo May 21, 2018 June 1, 2018 Revise tech memo per City comments June 4, 2018 June 8, 2018 Task 6: Preparation for a Long-term Watershed Management Study Meet with City and draft tech memo March 4, 2019 March 29, 2019 City review of draft tech memo April 1, 2019 April 12, 2019 Revise tech memo per City comments April 15, 2019 April 30, 2019 Project completion May 31, 2019 6.4.b Packet Pg. 215 Attachment: Ex. 2: Memo_updated scope_budget_sched (Finalization of Scope and Calendar for Staff Role Rate Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Senior Advisor 195.00 16 3,120$ 16 3,120$ 16 3,120$ 14 2,730$ 62 12,090$ Project Manager 155.00 40 6,200$ 40 6,200$ 40 6,200$ 20 3,100$ 140 21,700$ Field Lead 110.00/140.00 40 5,600$ 120 13,200$ 24 3,360$ 184 22,160$ GIS Analyst 130.00 20 2,600$ 20 2,600$ 28 3,640$ 68 8,840$ Project Scientist 95.00/120.00 60 7,200$ 116 11,020$ 80 9,600$ 256 27,820$ Editorial Staff 125.00 20 2,500$ -$ 20 2,500$ 40 5,000$ Admininstrative Support 115.00 4 460$ 8 920$ 4 460$ 16 1,840$ Total Labor 200 27,680$ 320 37,060$ 212 28,880$ 34 5,830$ 766 99,450$ Other Direct Costs Field gear Water quality/level data loggers (7) $ 1,995 7 13,965$ 13,965$ Barometric pressure loggers (for WQ/water level data loggers) (3) $ 450 3 1,350$ 1,350$ YSI Professional Plus Multiparameter® water quality meter rental (unit/week) $ 330 4 1,320$ 1,320$ Sediment pH/ORP monitor (lump sum) $ 350 1 350$ 350$ Soil/sediment TOC and grain size analysis (per sample) $ 175 12 2,100$ 2,100$ High-precision GPS rental (unit/week) $ 300 1 300$ 300$ Staff gage materials (lump sum) $ 300 1 300$ 300$ Wildlife cameras (3) $ 75 3 225$ 225$ Travel Mileage $ 0.530 111.3 59$ 59$ Total ODCs 19,969$ 19,969$ Total Costs 27,680$ 57,029$ 28,880$ 119,419$ 93929 Notes and Assumptions: Project scientists will be charged at a rate of $95/hr for field work. The Field Lead will be charged at a rate of $110/hr for field work. Water level data loggers will be deployed continuously for the entire monitoring year. It will take 2 field staff 3 days (working 10 hour days) to collect monitoring data during the second (summer) event. It will take 2 field staff 2 days (working 10 hour days) to collect monitoring data during the third (fall) event. It will take 2 field staff 1 day (working an 8-hour day) to collect monitoring data during the fourth (winter) event. Each deliverable will undergo one round of client review and subsequent revisions. Citizen scientists (volunteers from the community) will help collect bird data (e.g., point count surveys), make additional wildlife observations, and possibly help with additional photos and measurements at the water level gage stations. Windward will help coordinate and oversee these efforts. Vegetation surveys will be conducted in spring and summer and will consist of 6 transects through the riparian/buffer zones up to the marsh edge, with 4 monitoring plots per transect. Vegetation within the marsh will be mapped using high-resolution aerial photos and ground truthing at strategic locations in the field. A high-precision GPS unit will be needed for one week at the beginning of the field effort to establish sampling locations to be visited throughout the monitoring year; the high-precision GPS will be able to produce sufficiently accurate locations coordinates and elevation information. A regular hand-held GPS unit will be sufficient for re-occupying sampling locations once they have been established. Seven water quality/level data loggers will be purchased to monitor water levels in the Marsh for extended periods of time throughout the monitoring year (it is likely that 5 will deployed and 2 will serve as spares). Three barometric pressure and temperature loggers, used to help establish the water quality loggers, will also be purchased. If the City of Edmonds purchases the loggers instead of Windward, these expenses will be subtracted from Windward's budget. The baseline monitoring work plan will be written so that it can also be used for future monitoring events. The study will include Edmonds Marsh and Shellabarger/Stella's Marsh. It will take 2 field staff 5 days (working 10 hour days) to establish baseline monitoring locations, deploy data loggers, and to collect monitoring data during the first (spring) event. Field work budget also includes one hour/month per water quality/level data logger for maintenance and calibration (for months when no other data collection is taking place). Windward will be responsible for collecting water level and water quality measurements, redox observations, and vegetation data. Windward will also note any incidental wildlife observations made while in the field, will deploy and maintain the wildlife cameras, and will take photos from the photo stations during each monitoring event. Task 1 : Baseline Environmental Study - Design and Implementation Subtask 1 Subtask 2 Subtask 3 Total Work Plan Development Field Work (4 events)Data Report Subtask 4 Attend City Council and Public Meetings 6.4.c Packet Pg. 216 Attachment: Ex. 3: Edmonds Marsh Updated Budget 1_3_18 (Finalization of Scope and Calendar for Edmonds Marsh Study) City Council Agenda Item Meeting Date: 01/23/2018 Update on Highway 99 Gateway Revitalization Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On September 5, 2017, Council authorized Mayor to sign a Local Agency Agreement with SCJ Alliance for the Highway 99 Gateway Revitalization Project. Staff Recommendation For information only. Narrative The Highway 99 Gateway Revitalization project consists of extending the recent transformation of Highway 99 in Shoreline through Edmonds. The scope of the project includes wider replacement sidewalks, new street lighting, raised center medians for access management, safe and attractive crosswalks, improved stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping, softscape treatments and other enhancements to identify the area as being in Edmonds. Access management is being proposed due to the high accident history from 216th St. SW to 224th St. SW (rest of corridor will also be assessed as part of this project). The projects identified in the Edmonds Highway 99 Subarea Plan will be integrated into the project. SCJ Alliance was selected to develop a corridor plan with project costs, environmental documentation, and right of way requirements. Since the project began in September 2017, the consultant has worked on the following tasks: · Crash History along entire corridor; · Preliminary cross-sections; · Access management; and · Urban Design Concepts. A stakeholder meeting was held in January, with representatives from Lynnwood, Mountlake Terrace, Snohomish County, Washington Department of Transportation, and Community Transit to update the adjacent jurisdictions of the project. The Public Outreach will begin in February 2018 with an Open House. Property owner meetings will follow thereafter because the project will involve access modifications for nearly all properties along the corridor. A preliminary cost estimate to cover all the improvements will be submitted in April 2018, allowing the City to apply for a Federal grant for additional funds in the Design and /or ROW Phases in May 2018. Attachments: Presentation 8.1 Packet Pg. 217 &RPPLWWHH8.1.aPacket Pg. 218Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 219Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 220Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 221Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 222Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 223Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 224Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 225Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 226Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 227Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 228Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 229Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 230Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 231Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 232Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 233Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 234Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 235Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 236Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 237Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 238Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 23 9 Meeting 8.1.aPacket Pg. 239Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 240Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) 8.1.aPacket Pg. 241Attachment: Presentation [Revision 1] (Update on Hwy 99 Gateway Revitalization Project) City Council Agenda Item Meeting Date: 01/23/2018 Presentation of a Supplemental Agreement with Tetra Tech for Alternative Refinement for the Lift Station #1 Basin and Flow Study Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On May 5, 2015, Council authorized the Mayor to sign the Professional Services Agreement with Tetra Tech to provide services for the Lift Station #1 Basin and Flow Study. On May 16, 2017, Council authorized the Mayor to sign Supplemental Agreement #1 for additional geotechnical work to better understand underground soil conditions and groundwater levels and refine possible alternatives. Staff Recommendation Forward this item to the consent agenda for approval at the February 6th Council meeting. Narrative Lift Station #1 is the City’s largest sewer lift station and serves over 25% of the City’s sewer service area. The lift station was originally built in 1957 and was upgraded in 2002. The lift station is located in City right of way north of the Edmonds ferry terminal. Effluent from the lift station is pumped to a gravity sewer main that flows to Edmonds’ Wastewater Treatment Plant. The plant is located in Edmonds at 200 2nd Ave South. As part of the original scope, Tetra Tech is providing a basin analysis and flow study of Lift Station #1. The analysis will determine: · If load/flows directed to the lift station can be reduced; · If an increase in wet well storage is possible; · If modifications to the existing Sanitary Sewer overflow and associated tie in to the storm system pipe basin are needed, including assessing the outfall in Puget Sound; · The viability/location of a scalping lift station; · The benefit/possibility of installing/replacing sewer mains so that a larger portion of this basin drains by gravity directly to the treatment plant; · Schematic level design and construction costs for each alternative. Amendment #1 added the following tasks: · Geotechnical investigation services to determine: o Soil types along the project alignment o Determine groundwater levels o Recommended project alternatives based on geotechnical boring results 8.2 Packet Pg. 242 o If a gravity pipe option that would drain the entire basin via boring is viable Based on all the current available research and data so far, the findings are such that there are two leading alternatives, #2 and #8. Each carries very different risk factors that will have a large impact on construction costs and long term maintenance costs with associated easement acquisition. Supplement #2 will provide a more in depth evaluation and breakdown of the risks for the two leading alternatives, develop schematic (10%) alignment drawings and provide the associated costs. With this additional data a more informed decision can be made to select a preferred alternative. Staff and consultant have agreed upon a scope of services for Supplement #2. The total cost of Supplement #2 is $45,099. Attachments: Tetra Tech Supplemental Agreement 8.2 Packet Pg. 243 Original Contract No. Supplemental Agreement 2 No. CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division DAVE EARLING MAYOR SUPPLEMENTAL AGREEMENT 2 TO PROFESSIONAL SERVICES AGREEMENT Lift Station #1 Basin and Flow Study WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and Tetra Tech, Inc., hereinafter referred to as the “Consultant”, entered into an underlying agreement for construction claim analysis and project advisement services, dated May 7, 2015 and amended on May 23, 2017: and WHEREAS, additional tasks to the original Scope of Work have been to provide and in depth evaluation and breakdown of the leading alternatives, flesh out schematic alignment drawings and provide the associates costs; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of May 7, 2015 between the parties, as amended by Supplemental Agreement No. 1 dated May 23, 2017 incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement and Supplemental Agreement No. 1 is hereby further amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $173,702 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $49,880 by Supplemental Agreement No. 1, is hereby amended to include an additional not to exceed amount of $45,099 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not-to-exceed amount of $268,681 ($173,702, plus $49,880, plus $45,099). 1.3 Exhibit B to the underlying agreement, as amended by Supplemental Agreement No. 1, consisting of the rate and cost reimbursement schedule is hereby further amended to include the form set forth on the attached Exhibit B to this Supplemental Agreement No. 2, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement Nos. 1 and 2, but only as set forth therein. 8.2.a Packet Pg. 244 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) DONE this day of , 20 . CITY OF EDMONDS TETRA TECH, INC. By: By: Mayor David O. Earling Title: ATTEST/AUTHENTICATE: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 8.2.a Packet Pg. 245 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 8.2.a Packet Pg. 246 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) 1/18/2018 1 Exhibit A Scope of Work Exhibit A City of Edmonds Lift Station #1 Basin and Flow Study Amendment 2 – Alternative Refinement SCOPE OF WORK January 18, 2018 Project Overview This amendment includes work to refine and clarify two final alternatives which this project identified to correct deficiencies at Edmonds’ Lift Station No. 1 and the upstream sewer basin. The alternatives have very different scopes of work, costs and risks, and this work is needed to help the City select an alternative for implementation. One final alternative, Alternative 2 – Upgrade Lift Station No.1, requires the City to substantially upgrade the lift station to meet current state and federal standards, continue to operate and maintain the lift station, accept risk of sewage overflows to Edmonds’ Underwater Park, and accept risk of sewage backing up into low lying homes if the lift station fails. The other final alternative, Alternative 8 – Sunset Ave. Interceptor, completely eliminates Lift Station No. 1 and eliminates the risk of sewage overflows and backups by installing a new gravity sewer tunnel sewer under Sunset Ave. Alternative 8 is attractive because it would eliminate the risk of sewage overflows, and because current cost estimates indicate it has 50-year life cycle costs comparable to Alternative 2. However, Alternative 8 has a much higher risk of extra costs because of potential problems that could occur during tunneling/trenchless pipe construction under Sunset Avenue. The scope of work of this amendment is described below. Task 1 - Project Management Task 1 includes the effort required to manage the project. This task includes monitoring budgets, preparing and reviewing invoices. Task 1 - Assumptions: 1. NA Task 1 - Deliverables: 1. None 8.2.a Packet Pg. 247 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) SCOPE OF WORK – LIFT STATION #1 BASIN & FLOW STUDY AMENDMENT 1 1/18/2018 2 Exhibit A Scope of Work Task 5 – Alternative Analysis The subtasks below will supplement existing Task 5 work. These subtasks will refine the scope and cost estimates and clarify risks associated with two final alternatives: Alternative 2 Upgrade Lift Station No.1 and Alternative 8 – Sunset Avenue Interceptor. These subtasks will not refine or update Alternatives 1a, 1b, 1c, 1d, 1e, 2a, 2b, 3, 4, 5, 6, 7a, 7b or 8 (micro-tunneling). For reference, Alternative 2a includes an above grade diesel standby pump at Lift Station No. 1, Alternative 2b includes a second electrically powered lift station identical to existing Lift Station No. 1. Subtask 5.4 – Refine Alternative 2 - Upgrade Lift Station No.1 Tetra Tech will refine the scope and cost estimates and clarify risks for Alternative 2 – Upgrade Lift Station No. 1 as follows.  Update cost estimates for Alternatives 2 and 2c and adjust to 2018 costs based on the ENR construction cost index. Alternative 2 is the base alternative to meet current state and federal requirements and increase capacity. Alternative 2c adds a diesel powered pump in a below grade vault at the corner of Sunset Ave and Casper’s St to further improve lift station reliability.  Estimate land area requirements and costs for easements on private property to relocate existing utilities east of the existing lift station, as needed for construction of the proposed new wet well and other lift station improvements in the Sunset Ave. right-of way.  Refine utility relocation requirements and costs.  Estimate capital, O&M and life cycle costs for adding grinder pumps at low lying homes that could be flooded with sewage if Lift Station No. 1 fails and the existing overflow path to Puget Sound is eliminated by regulatory requirements.  Estimate capital, O&M and life cycle costs for new Alternative 2d to completely replace Lift Station No.1 with new facilities, instead of remodeling existing facilities, to bracket the upper range of potential construction costs for upgrading the pump station. Subtask 5.4 - Assumptions:  Utility relocation costs will be based on existing utility information from the City.  The cost for completely replacing Lift Station No. 1 will be based on providing a wet well/dry well lift station with 2 duty pumps+1 standby pump similar to the proposed lift station remodel. The new lift station will be located just north of existing Lift Station No. 1 in the Sunset Ave. right-of-way and new easements on private property east of Sunset Ave. Subtask 5.4- Deliverables:  Technical memorandum in Subtask 5.6. Subtask 5.5 – Refine Alternative 8 – Sunset Avenue Interceptor Tetra Tech and Staheli Trenchless Consultants (working as a subconsultant to Tetra Tech), will refine the scope and cost estimates and clarify risks for Alternative 8 – Sunset Avenue Interceptor as follows. 8.2.a Packet Pg. 248 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) SCOPE OF WORK – LIFT STATION #1 BASIN & FLOW STUDY AMENDMENT 1 1/18/2018 3 Exhibit A Scope of Work  Staheli Trenchless Consultants (STC) will prepare an independent analysis of the feasibility, risks and costs of the trenchless pipeline portion of Alternative 8 as described in their scope of work in Exhibit C.  Update cost estimates and adjust to current 2018 costs. Costs for trenchless pipelines will be updated based on the cost estimates in the STC feasibility memorandum, and costs for non- trenchless facilities will be adjusted based on the ENR construction cost index.  Refine utility relocation requirements and costs. Subtask 5.5 - Assumptions: 1. Pipeline is within public right-of-way and City owned property, and there are no easements and land acquisitions required for Alternative 8. 2. Utility relocation costs near Main Street and the ferry terminal will not be included in Alternative 8 costs, because these utilities will be relocated as part of a different City project. 3. Utility relocation costs will be based on existing utility information from the City. Subtasks 5.5 Deliverables: 1. Feasibility report by Staheli Trenchless Consultants, approximately 5 pages plus appendices. 2. Technical memorandum in Subtask 5.6. Subtask 5.6 – Technical Memorandum Tetra Tech will prepare a technical memorandum summarizing the supplemental alternatives analysis including updated alternative descriptions, cost estimates, and comparison ranking of alternatives. Subtask 5.6 - Assumptions: 1. Technical memorandum will be issued as draft only. Information will be finalized in Task 6 predesign report. Subtasks 5.6 Deliverables: 1. Technical memorandum. Subtask 5.7 – Alternative Refinement Meeting Tetra Tech and Staheli Trenchless Consultants will meet with the City to review the results of the alternative refinement analyses and assist the City with selecting a recommended alternative.  Prepare and present power point presentation which summarizes the results from the alternative refinement work to assist the City with selecting a recommended alternative.  Prepare meeting minutes with action items for proceeding with Task 6 of the project. Subtask 5.6 - Assumptions: 2. Meeting will be up to 2 hours long at City offices, attended by 3 Tt staff and Kim Staheli. Subtasks 5.6 Deliverables: 2. Power Point presentation for meeting. 8.2.a Packet Pg. 249 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) SCOPE OF WORK – LIFT STATION #1 BASIN & FLOW STUDY AMENDMENT 1 1/18/2018 4 Exhibit A Scope of Work 3. Meeting minutes with action items for proceeding with Task 6 of the project. Task 6 – Recommended Alternative and Report The subtask below will supplement the original scope of work for Task 6 which included preparation of the following items. 1. 10% Design Submittal 2. Probable Construction Cost Estimate 3. Implementation Schedule 4. Permit Identification 5. Predesign Report – draft and final. Subtask 6.2– Additional Alternatives & Report This subtask provides additional budget needed to complete Task 6, recognizing that additional alternatives were developed as requested by the City (2a, 2b, 2c, 7a, 7b and 8) after the Task 5 alternatives analysis was complete in July 2016, and that these added alternatives must now be presented in the report and that additional coordination with the City is required regarding these alternatives, Task 6 Assumptions:  Ten percent design submittal will consist of up to 7 preliminary design drawings for the preferred alternative.  Anticipated preliminary design drawings for Alternative 8 include: o One (1) Aerial plan with pipe alignment shown from Brookmere Drive to the Edmonds Wastewater Treatment Plant. o Four (4) plan and profile drawings from Brookmere Drive to the Edmonds Wastewater Treatment Plant (scale 1”=100’ on 11”x17” sht).  Anticipated preliminary design drawings for Alternative 2 include: o One (1) Aerial plan with pipe alignment and lift station facilities shown from Brookmere Drive to the Edmonds Wastewater Treatment Plant. o Three (3) Plan and profile drawings from Brookmere Drive to Edmonds St and from Main St to James St (scale 1”=100’ on 11”x17” sht). o One (1) Site plan for LS#1, standby generator/ & diesel pump (scale 1”=10’ on 11”x17” sht) o One (1) Plan and elevation views for LS#1 (scale ¼” =1’ on 11”x17” sht) o One (1) Plan elevation views for standby Generator & diesel pump (scale ¼”=1’ on 11”x17” sht)  Base mapping and drawings will come from available survey mapping. Task 6 Deliverables:  Draft Predesign Report, including preliminary design drawings, cost estimate, implementation schedule, and permit identification.  Final Predesign Report 8.2.a Packet Pg. 250 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) 5405 196th Street SW Lynnwood, WA 98036 Phone: 425-205-4930 www.StaheliTrenchless.com December 27, 2017 Jim Santroch, P.E. Director, Senior Project Manager Doug Genzlinger, P.E. Project Engineer Tetra Tech, Inc. Re: City of Edmonds Trenchless Evaluation Dear Jim: It was a pleasure talking to you about the proposed trenchless pipeline work on Lift Station #1 for the City of Edmonds. Having lived in Edmonds for years now, I am quite familiar with the project area and the geotechnical conditions at the site. In accordance with our discussions, Staheli Trenchless Consultants is pleased to offer this scope of services to provide an independent analysis of feasible trenchless installation methods for the pipeline. The feasibility analysis will include evaluation of the site-specific geotechnical and groundwater information to determine trenchless installation methods that provide the technical capabilities to install the pipeline within the project goals (such as line and grade tolerance, settlement tolerance, etc. as provided by Tetra Tech). Each technically feasible trenchless method will be described and the advantages/disadvantages will be discussed as they pertain to the site and geotechnical conditions on the Lift Station #1 project. Cost estimates will be developed for each of the trenchless methods and will be compared with previous estimates prepared by Tetra Tech to allow the most up-to-date information to be included into the base cost estimate for the trenchless portion of the project. A trenchless risk analysis will be performed for each of the feasible methods identified in the study. The risk analysis will identify general trenchless risks along with risks that are specific to each of the feasible methods. The occurrence probability for each risk will be discussed to determine a relative risk factor. Mitigation measures will be identified for each risk, should they occur during construction and costs will be established for each of the risk mitigation options. This material will be summarized in a table that allows the assignment of a weighted risk/cost for each of the feasible trenchless methods, allowing the City of Edmonds to clearly understand the risk exposure of each method and allowing them to choose a construction strategy that fits within their level of risk tolerance. Attached is a fee estimate based on the scope of work outlined in this letter. If you have any questions or would like to adjust the scope of services provided in this proposal, please do not hesitate to contact me. Thank you for this opportunity. Sincerely, Kimberlie Staheli, Ph.D., P.E. President, Staheli Trenchless Consultants, Inc. 8.2.a Packet Pg. 251 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) Page 2 of 2 Fee Estimate for: Principal Project Admin Project ManagementCoordination 2Contract Management and Invoicing 1 3 Trenchless Engineering Predesign and Pipeline Alignment Study Services Task 1 - Review project background information, e.g., geotech, alignment, etc.2 4 Task 2 - Preliminary Trenchless Alignment and Analysis 4 2 Task 3 - Trenchless Construction Methods Preliminary Feasibility Analysis 2 Task 4 - Trenchless risk analysis 3 5 Task 5 -Trenchless Cost Estimate 2 2Task 6 - Deliverable: Technical Memorandum Summary of Tasks 1 - 4 4 8 2Task 7 - Meetings with Client/Preparation and Presentation of Findings 4 PROJECT TOTALS 24 21 3Hourly Rates 225.00$ 185.00$ 90.00$ Total Billings 5,400.00$ 3,885.00$ 270.00$ STC Subtotal 9,555.00$ Other Direct Cost's (ODC's)(Estimated at 3%)286.65$ 9,841.65$ Total Budget City of Edmonds Trenchless Feasibility Study Principal Engineer Project Engineer Admin. Assistant 5405 196th Street SWLynnwood, WA 98036Phone: 425.205.4930 Fax: 425.205.4931www.stahelitrenchless.com 8.2.a Packet Pg. 252 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) Price Summary / Totals Task Pricing Totals 45,099 Bill Rate >213.27 186.90 209.70 156.75 124.02 130.11 102.30 81.90 Specify Add'l Fees on Setup 0 Technology Use Fee Proj Area >45,099 Submitted to: City of Edmonds (Attn: Mike DeLilla) Unit Rate >$0.72 Contract Type: T&M Unit >mile Charged to >M&E Project Phases / Tasks From Thru Months 198 42 27 25 86 10 - - 8 Quantities >40 0.00%34,529 9,842 - 29 699 45,099 1 2 3 4 5 6 7 8 Task 1 Project Management 14 2 4 - - - - - 8 - 1,829 - - - 50 1,879 PM 14 2 4 - - 8 1,829 50 1,879 Task 5 Alternative Analysis 123 22 14 15 68 4 - - - 40 21,609 9,842 - 29 435 31,915 5.4 Refine Alternative 2 54 11 3 - 40 - - - - - 9,177 - - - 191 9,368 Update costs to 2018 - Alt 2 base & Alt 2c w/ diesel pump 12 2 2 8 - - 2,054 42 2,097 Estimate land costs 10 2 8 - - 1,681 35 1,716 Refine utility relocation costs 10 1 1 8 - - 1,654 35 1,690 Estimate grinder pump costs 10 2 8 - - 1,681 35 1,716 Estimate Alt 2d new pump station 12 4 8 - - 2,107 42 2,150 5.5 Refine Alternative 8 22 3 2 5 12 - - - - - 3,943 9,842 - - 78 13,863 STC independent review of trenchless alternative 5 1 2 2 - - 1,006 9,842 18 10,866 Update costs to 2018 - Alt 8 open face tunnel 10 1 1 8 - - 1,677 35 1,712 Refine utility relocation costs 7 1 2 4 - - 1,260 25 1,284 5.6 Technical memorandum 24 2 2 4 12 4 - - - - 4,016 - - - 85 4,101 Technical Memorandum 24 2 2 4 12 4 - - 4,016 85 4,101 5.7 Alternative refinement meeting 23 6 7 6 4 - - - - 40 4,473 - - 29 81 4,583 Prepare power point presentation 8 1 2 1 4 - - 1,424 28 1,452 Attend meeting 12 4 4 4 - - 40 2,439 29 42 2,511 Action item minutes 3 1 1 1 - - 610 11 620 Task 6 Recommended Alternative and Report 61 18 9 10 18 6 - - - - 11,090 - - - 214 11,304 6.2 Additional Alternatives & Report 61 18 9 10 18 6 - - - - 11,090 - - - 214 11,304 Additional coordination 25 14 5 6 - - 5,085 87 5,172 Draft report 22 2 2 2 12 4 - - 3,597 78 3,675 Final Report 14 2 2 2 6 2 - - 2,408 50 2,458 Totals 198 42 27 25 86 10 - - 8 Quantities >40 0.00%34,529 9,842 - 29 699 45,099 Task Pricing TotalsSchedule Work Days OffWork DaysTotal Labor Hrs Subs Travel Mat'ls & Equip ODCs Labor Rate Esc.Labor Items >Fleet Vehicles Senior Project Engineer (Doug Genzlinger)Civil Engineer (Candice Au-Yeung)Editor & graphics (Dan Portman)CAD Lead (Bryan Thomasy)CAD (Richard Morris)Admin (Lisa Fortney)Geotechnical Investigations to provide information relevant to trenchless design methods.Total Price Unit Rate Qty's Pricing by Resource Project Manager (James Santroch)Project Engineer/ Deputy PM (David Scott)8 Resource Lift Station #1 - Amendment 2 - Alternative Refinement Price Proposal Labor Plan Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 1/12/2018 EXHIBIT B 8.2.a Packet Pg. 253 Attachment: Tetra Tech Supplemental Agreement (Lift Station No. 1 Basin & Flow Study Supp with Tetra Tech) City Council Agenda Item Meeting Date: 01/23/2018 Presentation of a 10-foot street dedication adjacent to 720 13th Way SW Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda for approval at the February 6th Council meeting. Narrative The City received an application for a five-lot plat on June 23, 2017. During review of the application and associated documents, it appeared as though the right-of-way width of 13th Way SW was sufficient for the required street improvements and no further street dedication would be required. A staff report was compiled with a recommendation to the Hearing Examiner to approve the proposed plat without a street dedication. Following the hearing, however, it was discovered that the right-of-way width of 13th Way SW, adjacent to the subject property, was not as wide as shown in the original survey. The applicant inquired with their surveyor who confirmed that a 10-foot street dedication would be required to match the width originally shown in their survey and provide enough right-of-way for the required street improvements. Attachment 2 is the revised plan showing the 10-foot street dedication for the short plat. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Survey 8.3 Packet Pg. 254 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 376.170 1:9,028 720 13th Way SW - Vicinity Map 752.3 8.3.a Packet Pg. 255 Attachment: Attachment 1 - Vicinity Map (Jenkins Lane Street Dedication) 8.3.b Packet Pg. 256 Attachment: Attachment 2 - Survey (Jenkins Lane Street Dedication) City Council Agenda Item Meeting Date: 01/23/2018 Presentation of an Interlocal Agreement with City of Mukilteo to provide installation of slurry seals on various streets within the City of Edmonds Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda for approval at the February 6th Council meeting. Narrative As part of ongoing efforts to manage the City of Edmonds’ road infrastructure, the City wishes to engage in a pilot program that will test the effectiveness of slurry seal. Slurry seal is a mixture of water, asphalt, and aggregate that is applied over an existing asphalt surface to extend its life. The City of Mukilteo is currently in design process for construction of slurry seals on various streets. The City of Edmonds plans to enter a partnership with the City of Mukilteo so Edmonds can install slurry seals as part of Mukilteo’s project. By teaming up and issuing one large contract rather than two smaller contracts, the two Cities can take advantage of economy of scale to get better prices for their slurry seal programs. The proposed Interlocal Agreement will establish a cooperative relationship between the City of Mukilteo and the City of Edmonds in order for both parties to save costs. Attachments: Interlocal Agreement 8.4 Packet Pg. 257 INTERLOCAL AGREEMENT CITY OF EDMONDS AND CITY OF MUKILTEO 2018 SLURRY SEAL PROJECT THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into by and between the City of Edmonds, Washington (“Edmonds”) and the City of Mukilteo, Washington (“Mukilteo”) (collectively, the “Parties”) as of the date entered below. WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or units of local government of the State of Washington to cooperate on a basis of mutual advantage to provide for services and facilities; and WHEREAS, Mukilteo is currently planning a capital improvement project known as the 2018 Slurry Seal Project (the “Project”); and WHEREAS, Mukilteo plans to install slurry seal on various streets as part of the Project; and WHEREAS, Edmonds wishes to incorporate the use of slurry seal into its 2018 pavement preservation program; and WHEREAS, combining both cities’ slurry seal installations into one construction contract can create a mutual cost benefit by taking advantage of economy of scale; and WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective rights, obligations, costs and liabilities regarding this undertaking; and WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve Edmonds’ entry into this Agreement; and WHEREAS, the City Council of the City of Mukilteo has taken appropriate action to approve Mukilteo’s entry into this Agreement; NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, Edmonds and Mukilteo agree as follows: 8.4.a Packet Pg. 258 Attachment: Interlocal Agreement (ILA with Mukilteo for Slurry Seals) TERMS Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which Edmonds will pay Mukilteo to incorporate slurry seal work on various Edmonds streets into the Project and to construct said work in conjunction with Mukilteo’s construction of the Project. The terms, conditions and covenants of this Agreement shall accordingly be interpreted to advance this purpose. This Agreement further seeks to allocate and define the Parties’ respective rights, obligations, costs and liabilities concerning the establishment, operation and maintenance of this undertaking. Section 2. Term. This Agreement shall be effective upon filing with the Snohomish County Auditor in accordance with Section 14. Unless terminated in accordance with Section 3, this Agreement shall remain effective until the sooner of the following events: (a) Edmonds’ written acceptance of and payment for Mukilteo’s slurry seal work provided to Edmonds pursuant to this Agreement, or (b) December 31, 2018, when it shall expire automatically. The Parties may at their option renew this Agreement for a mutually agreed upon term by a writing signed by both Parties. Section 3. Termination. Either Party may terminate this Agreement with or without cause by providing the other Party with thirty (30) days’ written notice of its intent to terminate. Termination or expiration shall not alter Edmonds’ payment obligations under Section 6 for services already rendered, as well as for the normal and reasonable costs incurred by the contractor in terminating and closing out Edmonds’ portion of the work, and shall not alter the Parties’ respective obligations under Section 9 of this Agreement. Section 4. Obligations of Edmonds. Edmonds agrees to: A. Reimburse Mukilteo for all actual costs related to the slurry seal in accordance with the terms of Section 6 of this Agreement. B. Reimburse Mukilteo for Edmonds’ share of Mukilteo’s actual costs for design, construction engineering, inspection and management of the Project work. Edmonds’ share of Mukilteo’s actual costs shall be prorated based on Edmonds’ share of the total construction costs for the work. Edmonds’ share of Mukilteo’s actual costs for construction engineering and management shall not exceed $20,000.00 without prior approval by Edmonds, which approval shall not be unreasonably withheld. C. Respond promptly to information requests submitted by Mukilteo or its agents regarding the Project work. D. Provide written acceptance of the work to Mukilteo upon satisfactory completion of the Project work. Section 5. Obligations of Mukilteo. Mukilteo agrees to: A. Incorporate the streets identified by Edmonds into Project documents. B. Submit to Edmonds written invoices for payment in accordance with Section 6. Include copies of invoices or other documentation from consultants and/or contractors clearly indicating Edmonds’ portion of the invoices. C. Provide Edmonds personnel reasonable access to the Project’s construction area for purposes of inspecting and monitoring the progress of the work. D. Respond promptly to information requests submitted by Edmonds or its agents regarding the Project work. 8.4.a Packet Pg. 259 Attachment: Interlocal Agreement (ILA with Mukilteo for Slurry Seals) Section 13. Notices. Notices to Mukilteo shall be sent to the following address: Section 6. Payment Schedule. The Parties agree to the following billing and payment schedule: A. For design costs, construction contract costs, and for construction engineering and management costs incurred by Mukilteo for Edmonds’ work, Mukilteo shall within thirty (30) days submit an invoice to Edmonds for its share of said expenses. B. A fifteen percent (15%) administrative overhead charge shall be included to each billing to cover administrative costs incurred by Mukilteo in administering the Project. C. Within thirty (30) days of receiving any invoice pursuant to subsection 6.A, Edmonds shall tender payment to Mukilteo in the form of a check, money order or other certified funds for the invoiced amount for work approved by Edmonds, which approval shall not be unreasonably withheld. D. In the event that the Parties disagree regarding Edmonds’ share of any expense incurred by Mukilteo regarding the Project, the Parties may agree to submit the question for resolution by a mediator or arbitrator acceptable to both Parties. Section 7. Ownership and Disposition of Property. The Project work done for Edmonds pursuant to this Agreement shall become and remain the exclusive property of Edmonds upon completion. All other work constructed under the Project shall become and remain the exclusive property of Mukilteo upon completion. Section 8. Administration. No Separate Entity Created. The Assistant City Engineer for Mukilteo shall serve as the administrator of this Agreement. No separate legal entity is formed by this Agreement. Section 9. Release, Indemnification and Hold Harmless Agreement. Each Party to this Agreement shall be responsible for its own negligent and/or wrongful acts or omissions, and those of its own agents, employees, representatives, contractors or subcontractors, to the fullest extent required by the laws of the State of Washington. Each Party agrees to protect, indemnify and save the other Party harmless from and against any and all such liability for injury or damage to the other Party or the other Party’s property, and also from and against all claims, demands and causes of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising out of work performed under the terms hereof, caused by its own fault or that of its agents, employees, representatives, contractors or subcontractors. Mukilteo specifically promises to indemnify Edmonds against claims or suits brought under Title 51 RCW by its own employees, contractors or subcontractors, and waives any immunity that Mukilteo may have under that title with respect to, but only to, the limited extent necessary to indemnify Edmonds. Section 10. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in Snohomish County Superior Court. Section 11. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between Edmonds and any employee, agent, representative or contractor of Mukilteo, or between Mukilteo and any employee, agent, representative or contractor of Edmonds. Section 12. No Third Party Rights. This Agreement is intended for the sole and exclusive benefit of the Parties hereto and no third party rights are created by this Agreement. 8.4.a Packet Pg. 260 Attachment: Interlocal Agreement (ILA with Mukilteo for Slurry Seals) City of Edmonds, Office of the City Attorney City of Mukilteo, Office of the City Attorney City of Mukilteo Assistant City Engineer 11930 Cyrus Way Mukilteo, WA 98275 Notices to Edmonds shall be sent to the following address: City of Edmonds City Engineer 121 Fifth Avenue N Edmonds, WA 98020 Section 14. Duty to File Agreement with County Auditor. Mukilteo shall, after this Agreement is executed by both Parties, file this Agreement with the Snohomish County Auditor. Section 15. Integration. This document constitutes the entire embodiment of the Agreement between the Parties and, unless modified in writing by an amendment to this Interlocal Agreement signed by the Parties hereto, shall be implemented as described above. Section 16. Non-Waiver. Waiver by any Party of any of the provisions contained within this Agreement, including but not limited to any performance deadline, shall not be construed as a waiver of any other provision. DATED this day of , 2018. CITY OF EDMONDS CITY OF MUKILTEO By: By: DAVID O. EARLING Date JENNIFER GREGERSON Date Mayor Mayor ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: Scott Passey, City Clerk Janet Keefe, City Clerk Approved as to form only: Approved as to form only: 8.4.a Packet Pg. 261 Attachment: Interlocal Agreement (ILA with Mukilteo for Slurry Seals) City Council Agenda Item Meeting Date: 01/23/2018 Refunding 2008 Edmonds Public Facilities District Sales Tax Obligation and Refunding Bonds Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History In 2008, the Edmonds Public Facilities District (District) issued $4,000,000 of Sales Tax Obligation and Refunding Bonds (The Bonds). The Bonds proceeds were used to payoff a line of credit the District opened to finance a portion of the construction of the Edmonds Center for the Arts (ECA). Current market conditions warrant that The Bonds should be refinanced to save taxpayers money by taking advantage of lower interest rates. The average coupon rate for The Bonds is 4.34% and The Bonds are callable any time after June 1, 2018. The outstanding par amount of The Bonds that can be refunded totals $2,655,000. Staff Recommendation Staff asks the Committee to: 1) confirm support for refunding The Bonds 2) confirm whether the City should refund The Bonds in the City's name or that the District should pursue refunding The Bonds in the District's name Narrative First, the Committee should confirm support to refund The Bonds. Next, the Committee needs to decide whether they support the idea of the City refunding The Bonds in the City's name. As stated in the Official Statement and quoted here: "The Bonds are limited general obligations of the District, and are not obligations of the State, Snohomish County, the City of Edmonds (the "City") or any political subdivision of the State...Although the Bonds are not direct obligations of the City, pursuant to an agreement (Contingent Loan Agreement) between the District and the City, the City has agreed to loan the District money from time to time in amounts sufficient to provide for payment of debt service..." As stated in the Official Statement, the City is obligated via the Contingent Loan Agreement to provide for the payment of The Bonds. The advantage of refunding The Bonds in the City's name, is taxpayers would realize a significant savings as the City would be able to garner lower interest rates. Another significant advantage is the District's annual debt service payments would be reduced, which will lower or perhaps even eliminate the 9.1 Packet Pg. 262 Districts future need to borrow funds from the City of make debt service payments. The City can either refinance The Bonds through a bond issue or through a bank loan. Typically, bond issues work better for larger par amounts. Given the size of The Bond refunding, staff would recommend pursuing the bank loan option to refund The Bonds. 9.1 Packet Pg. 263 City Council Agenda Item Meeting Date: 01/23/2018 EDC Rules Amendment for Telephone Participation Staff Lead: {Type Name of Staff Lead} Department: Economic Development Preparer: Patrick Doherty Background/History After approximately a year and a half since its re-establishment, the Citizens Economic Development Commission (EDC) late last year discussed the notion of telephone participation by its members, including such issues as whether such participation should be permissible, whether such participation counts towards a quorum, and whether members participating by telephone should be able to vote on actions or recommendations. Staff Recommendation Forward for approval to the Council Consent Agenda of February 6, 2018. Narrative At its November meeting the EDC voted to recommend a set of changes to ECC Section 10.75.020 to enable telephone participation as described in the attached draft ordinance. These changes would codify the permissibility of telephone participation up to three times per year per member, and allow that members phoning in would count towards a quorum and would be able to vote on actions or recommendations. The code amendment includes a clause that ensures that all members present at EDC meetings, including members of the public, be able to hear and understand any comments provided by members participating by telephone, in compliance with the Open Public Meetings Act. Attachments: Telephone Participation EDC Code Amendment Ordinance 10.1 Packet Pg. 264 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 10.75 OF THE EDMONDS CITY CODE REGARDING TELEPHONIC PARTICIPATION AMONG MEMBERS OF THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION. WHEREAS, the City Council enacted Ordinance 4018 on February 2, 2016, reestablishing the Citizens Economic Development Commission (CEDC), and WHEREAS, the membership, meeting, forum and other requirements, as well as powers and duties, are detailed in Chapter 10.75 of the Edmonds City Code (ECC), and WHEREAS, after approximately a year and a half of existence under these reestablished code provisions and requirements, the CEDC took up the issue of member participation by telephone, raising such issues as general permissibility, contribution to quorum, and voting rights, and WHEREAS, in response to these issues the CEDC voted at its November 15, 2017 to propose amendments to Chapter 10.75 ECC to accommodate telephone participation by members up to three times per calendar year and to allow such telephonic participation to be counted both towards a meeting quorum and vote counts in transacting business, and WHEREAS, promotion of economic activity and vitality in Edmonds is of paramount concern to the residents and businesses by creating jobs, enhancing quality of life, and generating municipal revenue, and WHEREAS, the Mayor and City Council find it to be in the public interest to enable the Citizens Economic Development Commission to take advantage of technology to conduct its monthly business in order to facilitate most informed and timely discussion and consideration of issues related to the promotion of economic activity and vitality; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS: 10.1.a Packet Pg. 265 Attachment: Telephone Participation EDC Code Amendment Ordinance (EDC Rules Amendment for Telephone Participation) Section 1. Section 10.75.020 of the Edmonds City Code, entitled “Citizens Economic Development Commission,” is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strike-through): 10.75.010 Commission created – Meetings – Telephone Participation – Forum. Members of the commission shall meet and organize by electing from the members of the commission a chairman and vice-chairman and such other officers as may be determined by the commission. It shall be the duty of the chairman to preside at all meetings. The vice-chairman shall perform this duty in the absence of the chairman. A majority of the filled positions on the commission, including members participating by telephone, shall constitute a quorum for the transaction of business. A majority of the quorum, including members participating by telephone, may transact any particular business of the commission. Members may participate in commission meetings by telephone up to three times per calendar year, PROVIDED THAT any such participation must allow for all other members of the commission and any public in attendance to hear the member on the telephone. The commission shall establish regular public meetings, including established day of the month, time and place. Notice for such regular meetings shall be provided in accordance with city ordinance and state law. [Ord. 4018 § 1, 2016; Ord. 3876 § 1 (Att. A), 2012; Ord. 3735 § 1, 2009]. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY 10.1.a Packet Pg. 266 Attachment: Telephone Participation EDC Code Amendment Ordinance (EDC Rules Amendment for Telephone Participation) APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 10.1.a Packet Pg. 267 Attachment: Telephone Participation EDC Code Amendment Ordinance (EDC Rules Amendment for Telephone Participation) 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 10.75 OF THE EDMONDS CITY CODE REGARDING TELEPHONIC PARTICIPATION AMONG MEMBERS OF THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 4840-7251-8158, v. 1 10.1.a Packet Pg. 268 Attachment: Telephone Participation EDC Code Amendment Ordinance (EDC Rules Amendment for Telephone Participation)