2018-02-13 City Council - Full Agenda-2052Agenda
Edmonds City Council
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
FEBRUARY 13, 2018, 7:00 PM
Edmonds City Council Agenda
February 13, 2018
Page 1
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of February 6, 2018
2. Approval of Council Meeting Minutes of February 6, 2018
3. Acknowledge receipt of a Claim for Damages from Edna Burgen (amount undetermined).
4. Approval of claim and replacement payroll checks.
5. EPOA -Law Support collective bargaining agreement (1/1/17-12/31/19)
6. Resolution for SERS Funding
5. ADJOURN TO COUNCIL COMMITTEE MEETINGS
THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND
STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE
COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW.
6. PARKS, PLANNING, AND PUBLIC WORKS COMMITTEE (JURY MEETING ROOM)
1. Crumb Rubber extension of moratorium (20 min)
2. Briefing on the City-Wide Pavement Rating Report (10 min)
3. Presentation of an Interlocal Agreement with the Edmonds School District to fund overlay of
236th St. from 94th Ave to 92nd Ave (10 min)
4. Report on Bids for the 238th St. SW Walkway (Edmonds Way to Hwy 99) (10 min)
5. Report on Bids for the Northstream Pipe Abandonment and Culvert Rehabilitation Project (10
min)
6. Report on Bids for the Five Corners Reservoir Re-Coating Project (10 min)
7. Presentation of a Supplemental Agreement with Murraysmith (formerly MSA) for Five Corners
Reservoir Re-Coating Project (10 min)
7. FINANCE COMMITTEE (COUNCIL CHAMBER)
1. Preliminary December 2017 Quarterly Financial Report (10 min)
2. Capital Asset Policy (10 min)
3. Draft Finance Committee 2018 Work Plan (10 min)
4. 2018 Carryforward Budget Amendments (15 min)
8. PUBLIC SAFETY AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM)
1. Special Event Parking Discussion (15 min)
Edmonds City Council Agenda
February 13, 2018
Page 2
2. ECC Amendment to Allow Boards/Commissions Remote Participation (0 min)
City Council Agenda Item
Meeting Date: 02/13/2018
Approval of Council Special Meeting Minutes of February 6, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-06-2018 Draft Council Special Meeting Minutes
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February 6, 2018
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EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
FEBRUARY 6, 2018
Elected Officials Present Staff Present
Dave Teitzel, Councilmember Mary Ann Hardie, HR Director
Neil Tibbott, Councilmember Al Compaan, Police Chief
Kristiana Johnson, Councilmember Jeff Taraday, City Attorney
Diane Buckshnis, Councilmember
Tom Mesaros, Councilmember
David Earling, Mayor
Mike Nelson, Council President (arrived 6:25)
Elected Officials Absent
Adrienne Fraley-Monillas, Councilmember
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:10 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION: COLLECTIVE BARGAINING PER RCW
42.30.140(1)(A).
The City Council then adjourned to the Jury Meeting Room in executive session to discuss
collective bargaining.
3. CANDIDATE INTERVIEWS FOR APPOINTMENT TO A CITY BOARD OR
COMMISSION
The Council then interviewed Patricia Oneill and Rhonda Soikowski, candidates for appointment
to the Edmonds Arts Commission.
ADJOURN
At 6:54 p.m., the meeting was adjourned.
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Packet Pg. 4 Attachment: 02-06-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes)
City Council Agenda Item
Meeting Date: 02/13/2018
Approval of Council Meeting Minutes of February 6, 2018
Staff Lead: Scott Passey, City Clerk
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-06-2018 Draft Council Meeting Minutes
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February 6, 2018
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EDMONDS CITY COUNCIL DRAFT MINUTES
February 6, 2018
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Michael Nelson, Council President
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
(arrived 7:09)
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ALSO PRESENT
Noal Leonetti, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Scott James, Finance Director
Mary Ann Hardie, HR Director
Frances Chapin, Arts & Culture Program Mgr.
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
Mayor Earling offered remarks regarding the incident that occurred outside Harvey’s Tavern on Highway
99 this weekend, especially due to the amount of dialogue and comment on social media over past two
days. It is alleged that racial-motivated threats were made against youth at the site. Although unable to offer
any additional information about the veracity of the allegations as the Edmonds Police Department is still
conducing a thorough investigation into the matter, he said the City of Edmonds is an open and accepting
community that does not tolerate the type of repugnant behavior alleged in this incident. Upon conclusion
of the police department’s investigation, if allegations are borne out and criminal charges are warranted, he
expected the legal prosecution of the matter would be carried out to the full extent of the law and any
perpetrators brought to justice. In the meantime, he encouraged the public to refrain from engaging in
accusations and debate via social media or otherwise, especially in light of the privacy and dignity of the
parties involved.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Fraley-Monillas.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
Mayor Earling advised an executive session would be held at the end of the agenda.
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4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 23, 2018
2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 23, 2018
3. APPROVAL OF CLAIM CHECKS
4. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM COLLEEN
CONNOLLY (AMOUNT UNDETERMINED), KIRSTEN JOHNSON ($293.82), AND ANNA
HURD ($410.31)
5. SURPLUS CITY COMPUTERS
6. CONFIRMATION OF SOIKOWSKI APPOINTMENT TO A BOARD OR COMMISSION
7. CONFIRMATION OF ONEILL APPOINTMENT TO A BOARD OR COMMISSION
8. AUTHORIZATION FOR MAYOR TO APPROVE RECORDING OF A 10-FOOT STREET
DEDICATION ADJACENT TO 720 13TH WAY SW (PPP COMMITTEE REFERRAL)
9. AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH
CITY OF MUKILTEO TO PROVIDE INSTALLATION OF SLURRY SEALS ON
VARIOUS STREETS WITHIN THE CITY OF EDMONDS (PPP COMMITTEE
REFERRAL)
10. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH
TETRA TECH FOR ALTERNATIVE REFINEMENT FOR THE LIFT STATION #1 BASIN
AND FLOW STUDY (PPP COMMITTEE REFERRAL)
11. EMPLOYEE AGREEMENT
5. PRESENTATIONS
1. 2017 PUBLIC DEFENDER'S ANNUAL REPORT
HR Director Mary Ann Hardie introduced Kathleen Kyle, Snohomish County Public Defender Association
(SCPDA). Ms. Kyle identified attorneys that service Edmonds, Rick Ko and Phil Mason. SCPDA staff
speak a variety of languages including Spanish, Korean, Russian Ukrainian and Vietnamese. SCPDA staff
provide reception, daily jail visits, create client files, and schedule client appointments as well as provide
social worker and investigator services.
Ms. Kyle displayed a graph of Crime in Washington 1995-2015 that illustrates crime in Washington is
down; violent crime is stagnant and property and index crimes continue to fall. She reviewed:
Assignment of pending cases
Year 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
2017 159 129 169 164
2016* 317 253 196 138
* First year, includes transfer of caseload from former provider
Serious misdemeanor cases
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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
2016* 2017 2016* 2017 2016* 2017 2016* 2017
DUI/Physical Control 32 11 12 15 16 18 9 20
Domestic Violence 39 16 24 18 14 21 12 11
Assault (not DV) 10 2 1 0 4 2 1 5
* First year, includes transfer of caseload from former provider
Cases assigned by month 2017
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
50 66 43 35 41 53 51 72 46 52 51 64
o Numbers do not necessarily reflect an increase in crime, but when there is an uptick in crime,
more emphasis patrols or increase in law enforcement results in an increased number of filings
Investigation requests
Offense Type Investigations
DWLS 3rd Degree 2
Theft/Shoplifting 15
All Other Unlisted Misdemeanors 7
Domestic Violence 30
DUI and Physical Control 14
Criminal Trespass 1 or 2 3
Violation of Court Order/Protective Order 7
Hit and Run Att and Unatt 5
Simple Traffic Offenses 1
DWLS 1st and 2nd Degree 4
Obstruct a Public Servant 0
Reckless Driving 0
Harassment 1
Assault (not DV) 6
Malicious Mischief 3
Weapons Related Offenses 1
Review of Charges
o Driving Charges: 41%
Pending legislation to decriminalize DWLS3
o Crimes Against Person: 16%
In 2017 Legislature made the third Assault 4 a felony offense (crimes occurring after July
23, 2017), Edmonds will see a decrease as cases will be handled in superior court
o Drug and/or Alcohol as Element of Crime: 21%
o Property Charges: 26%
o Other: 7%
Crimes of Poverty
DWLS3 182 22%
Theft 3 135 16%
PDP 73 9%
Councilmember Johnson asked if the legislature was considering the decriminalization of DWLS3 now.
Ms. Kyle responded it is a pending bill; the bill number is in her written report. Councilmember Johnson
asked about the impact of decriminalizing DWLS3 on public safety. Ms. Kyle answered the ACLU prepared
a report on DLWS3 that found there would be no impact; people who need to drive are driving regardless
of whether they have a license and criminalizing it is costing the city a lot of money with no effect on
deterrence, relicensing or public safety. The current legislation proposes to decriminalize DWLS3 and make
it an infraction, so the court would still see the defendants but on a civil infraction. the city would release
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some savings as a result because those defendants are not entitled to a court-appointed lawyer which reduces
public defender costs. However, because those defendants do not have a license, there is a higher non-
appearance rate in court; the court issues a bench warrant and when the person is picked up on the bench
warrant, the city pays the cost of incarceration even if the person is just given a new court date. Lynnwood
did an amnesty program for their bench warrants when they discovered a great deal of money was being
spent with no results.
Councilmember Johnson asked if there was a correlation between not having insurance and not having a
license. Ms. Kyle answered probably, and both are related to poverty. A relicensing program that helps with
insurance would be the best way, not jailing people. Councilmember Johnson summarized it is in the
legislature’s hands.
Ms. Kyle continued her presentation:
Criminal Justice Alternatives
o Snohomish County Diversion Center
Converting the formally mothballed work release facility into a 40 bed transition center
with imbedded social workers referring people to services including chemical dependence
treatment and housing
Being presented to legislature as a pilot project
o Competency Diversion Program
Take mentally ill out of criminal justice system and provide services via Sunrise which
includes housing
o Other Prevention/Diversion programs
2016 Thefts
o 50% from one store (111 thefts)
o 57 of those involved alcohol
o $12,372 retail value vs. $196,000 incarceration costs
o Store has taken measures to prevent such as caps on alcohol and there is a request to store liquor
in cabinets
Complying with WSBA indigent defense standards
o Monitor caseloads
o Access to additional professional services: investigator, social worker, immigration
consultation, interpreters
o Diligence in meeting with clients in a confidential setting, reviewing discovery, researching
legal issues
o On-going continuing legal education
Trends and updates
o Increased Access to the Judicial Information System
o Acuity Scheduling
o On Call System
Councilmember Fraley-Monillas commented that one store was closed for two years; she asked about the
number of thefts during that time. Ms. Kyle answered she did not have that historical information.
Councilmember Fraley-Monillas recalled the previous store in that location had similar issues, summarizing
it was a heavy cost to the City for one store.
Council President Nelson referred to 27 court order violations and asked what those were typically. Ms.
Kyle answered court order violations include no contact orders ordered by the court usually after a criminal
conviction for the crime of domestic violence prohibiting the defendant from contacting the victim. It also
includes violation of protective orders (civil no contact order), and harassment orders. She noted 27 in 2017
was 2% of the total charges. It is a spectrum of offenses, from a person who prefers not to have contact with
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someone to people who stay in relationships that are in violation of the court order or who use the court
order to manage their relationship. The Probation Department developed a Moral Recognition Therapy
program to address these dysfunctional relationships from the perspective of the defendant. The program
has been well received, allowing defendants to gain insight into behaviors and power dynamics of these
relationships and allow them to take corrective action. It will be interesting to see if the program impacts
those numbers over time.
Council President Nelson thanked Ms. Kyle for highlighting that half the thefts are from one store.
Councilmember Buckshnis referred to Exhibit 2, Cases by Quarter and Offenses Type and inquired about
Domestic Violence – Assault, Reck Enda, 76 cases. Ms. Kyle answered those are Assault 4 Domestic
Violence, likely violation of a no contact order and reckless endangerment. Councilmember Buckshnis
asked about DWLS 3rd Degree. Ms. Kyle answered that is Driving While License Suspended in the 3rd
Degree.
Councilmember Tibbott was intrigued by how many social workers are on SCPDA’s staff and the languages
they speak which he assumed was helpful when visiting clients. He explained the City set aside fund for
homelessness and opioid response. He asked to what extent the City could access SCPDA’S social worker
services, assuming the City accesses them when SCPDA provides court support. Ms. Kyle applauded the
City for their efforts to provide those service at the front end rather than providing them in the criminal
justice system through the public defender’s office. She would love for SCPDA’s social workers to
collaborate with the City on resources. Councilmember Tibbott was hopeful the collaboration between the
public defender and the police department was relational rather than a mechanism and would allow people
to get help. Ms. Kyle commented municipalities know their population which allows social workers to help
divert people into services instead of the criminal justice system.
Councilmember Teitzel was encouraged by the downward crime rate trend. He asked whether there was a
correlation between the health of the economy and crime. Ms. Kyle answered yes, in a healthier economy,
there is less use of public defenders because people can hire lawyers. That was noticeable in the 2008
economic downturn when people who previously could hire a lawyer were no longer able to. Every day a
person is put in jail, the more likely they are to stay there; every day a person is in college, the less likely
they are to go to jail.
Councilmember Johnson referred to the presentation from the City’s prosecutor who relayed a lot of the
liquor is stolen and taken to a middle man in Mill Creek that gives the person cash for drugs. Ms. Kyle said
she was not aware of that but was not shocked, because unfortunately, drug addiction is a compulsive
behavior. Fortunately, there are a lot of people in recovery living amongst us. They often see, given the
opportunity, people start come to out of it after the age 35. Crime rates drop significantly drop after 35-40
years of age.
Councilmember Johnson asked about the percentage of legal actions taken to court, noting there are a lot
of diversion programs and cases that are mediated before getting to court. Ms. Kyle said as the public
defender, the only statistics she has are cases that reach her. In talking with the one store, they police a lot
of theft themselves by lecture and trespass and do not call the police for everything. Councilmember
Johnson summarized the cases Ms. Kyle identified were ones with defendants.
2. SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM (SERS) PRESENTATION
Police Chief Al Compaan commented SERS is relatively unknown outside of public safety but is a 24/7
entity that provides backbone to first responders, essential communications for police fire and aid personnel
in Snohomish County. The system is nearing its end of life and there are plans underway to replace it. He
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introduced Ralph Krusey, Chief Administrative Officer, SERS and Andy Ruschak, StanTec, a consultant
retained by SERS.
Mr. Krusey provided an overview:
Began in 1999 with South Snohomish County cities
o Phase 1: King County border to north of Marysville to Hwy 9 to the water
o Phase 2: East to Index and further north to Snohomish County border
Supports 50 agencies, 30 communities
16 towers located throughout Snohomish, Skagit, Island, King and Kitsap Counties
Infrastructure covers 940 square miles in Snohomish County
When equipment put in 1999, used technology of the day but already old technology
Diagram of how SERS works
o Caller Dispatcher Tower Fire/Police/EMS
Processes 7 million radio transmissions annually
o On average, 19,000 transmissions each day
o Maintains radio service 24/7 to 5,000 portable and mobile radios
The public depends on SERS in critical situations
o During the SR 530 slide, incident response used SERS to communicate
SERS was able to increase capacity in this remote area to accommodate for more radios,
including first responders from other jurisdictions
There were over 200 radios in the field on a single day during the recovery efforts
o Other examples: Lynnwood apartment fire, active shooters, Everett marina fire, etc.
SERS Radio System Needs to be Replaced
o Currently using analog, considering converting to P25 digital system, a national standard for
public safety for emergency radios that will double capacity
o Failure incident on February 12, 2017 where first responders unable to communicate with
dispatch center, took 16-20 minutes to partially restore and 5 ½ hours to fully restore
Have purchased analog equipment from agencies who have converted to P25 to create stockpile
when components no longer available from manufacturer
Why is new technology necessary?
o A consulting firm recently conducted an evaluation of the SERS radio system and found the
analog technology obsolete. The report also concluded:
SERS’ radio system, purchased in 2001 is outdated
After 2020, the manufacturer will not support it with parts or technical help
It is malfunctioning at an increasing rate due to age
The system has reached its capacity and cannot support further growth
Why Can’t Frist Responders use Cell Phones instead of Radio System
o The radio system has intentional redundancies and backup power systems that are not typical
with cell sites, providing continuity of service
o In major incidents, cell phone networks can become jammed with overuse, making
communication between first responders impossible
o Radios also provide communication in out-of-range areas that may not have cell service
Mr. Ruschak reviewed:
Compared to Cell Phones, two-way radios are mission critical and provide:
o Longer battery life
o Better network security
o Reliable in harsh environments
o Practical push button
o Superior call quality
o Larger coverage area
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Mr. Krusey continued his presentation:
If your radio system doesn’t work, it causes
o Delay of life-saving services
o Increased safety risk to first responders
o Decreased communication and understanding of what resources are needed at the scene
o Inferior voice quality
Snohomish County needs to act quickly to ensure the communications system for first responders
doesn’t fail
Benefits of a new system
o Reduced risk of failure
o Equipment supported by manufacturer
o Doubles call capacity
o Better voice quality
o Improved inter-agency communication in the event of a regional disaster
Timeline for the new Radio System
2017 – Begin bid process
2018 – Award bid
2019 – Design/engineering work begins
2020 – Build new system 3-5 years
We Need to Act Quickly
o Snohomish County needs to take the next steps to ensure SERS doesn’t fail
o Most jurisdictions similar in population to Snohomish County have already or are in the process
of upgrading their emergency communication radio system
Council President Nelson, SERS Board Member, asked whether an incident like February 12 had ever
happened before. Mr. Krusey answered it was the first time in 20 years. Council President Nelson pointed
out during an incident like that, dispatch would not be able to hear a police officer calling for backup or aid
requesting a paramedic.
Observing that the system would no longer be supported after 2020 and the timeframe to build a new
system, Council President Nelson asked how the smooth transition to a new system would occur. Mr.
Ruschak answered there would be a period of time where both systems would operate in parallel. The
timeline for radio replacement will depend on the vendor selected and their strategy for upgrading and
maintaining the two systems simultaneously. If the question is how the system is kept operational, he said
SERS has already replaced some of the key components such as the dispatch consoles, upgrading the central
switch and is getting spare parts from other systems. SERS has taken measures to address key critical items
but are facing a situation where the failure rate for the 15-20 year-old equipment will increase over time.
Mr. Ruschak asked if the question was the strategy to keep the system running for the next 3-5 years until
the project is completely imbedded Council President Nelson wanted to ensure there was some overlap
between the existing and new system. Mr. Ruschak explained there will be surplus parts available in 2020
but SERS does not want to be in a situation of replacing 15-20-year old equipment with used 15-20-year-
old components. SERS has existing spares for key critical items and is replacing components that have the
highest criticality for failure.
Council President Nelson asked how long the P25 would last. Mr. Ruschak answered the projected
serviceability in the RFP is 20 years. With current technology, 20 years for a radio system is reasonable.
Councilmember Buckshnis acknowledged this has needed to happen for a long time, recalling discussions
nine years ago. She was interested in the cost sharing including who will determine the method of cost
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sharing as cost sharing is very different using property taxes versus population versus per capita police, etc.
Mr. Krusey answered the cost sharing is a draft of the options. SERS is funded differently than Snohomish
County 911. He emphasized this presentation was not asking for funding. Councilmember Buckshnis
clarified she was interested in how cost sharing will be determined and who will be part of the group that
makes that determination. Mr. Krusey answered it would likely be the SERS Board and the dispatch center.
They are meeting with Snohomish County 911 to discuss the possibility of a merger/acquisition for
consolidation which would provide a broader representation of Snohomish County than the current SERS
Board. The request is for the Council to adopt a resolution of support for a new system and ask Snohomish
County to find a mechanism to fund it as the County is only entity that can tax the entire county.
Councilmember Buckshnis expressed support for replacing the system.
Councilmember Mesaros referred to Mr. Kursey’s comments about the potential to consolidate Snohomish
County 911 with SERS, recalling representatives of those entities attended meetings regarding the merger
of SNOCOM and SNOPAC. He has been appointed to the merger task force; those discussions will begin
on February 12.
Councilmember Teitzel inquired about the 20-year lifespan of a new system. Mr. Ruschak said the RFP is
based on a 20-year lifecycle and the cost information requested from the vendors assumes a 20 year
operational lifecycle. Lifecycle costing also includes software and hardware refresh in years 5, 11, and 15,
the cost of support and communicating to system owners a “last time buy.” He summarized the RFP
assumes a 20-year operational lifespan and vendors are required to delineate what is needed to achieve that.
Councilmember Teitzel asked whether the RFP required assurance from the vendor that replacement parts
would be available for 20 years. Mr. Ruschak answered there was no legal requirement for the vendor to
verify the system would be supported for 20 years. The focus is achieving 20 years via disclosing
operational lifecycle costs for 20 years. Councilmember Teitzel was concerned with investing $75 million
and facing replacement of the system in 15 years.
Councilmember Teitzel referred to the interoperability with Skagit County and asked how police from
Snohomish County involved in a high-speed chase requested backup from Skagit County today Mr.
Ruschak explained Snohomish County operates on 800 MHz using trunk technology; some jurisdictions to
the north operate on VHF. There are existing mutual interoperable channels they can switch to and much
of the inner-operability is handled through the dispatch center. The current SERS system has a VHF and
UHF inner-operability overlay programmed on the frequency that neighboring counties use which allows
dispatchers to select that channel, talk with Skagit County dispatchers and coordinate. In the near future,
SERS first responders will have multi-band radios at their disposal, so they can switch from 800 MHz to
VHF and talk to dispatchers in neighboring counties. Councilmember Teitzel asked if the P25 conversion
would address that issue. Mr. Ruschak answered P25 technology does not directly address it, but it will be
addressed by the newer technology multiband capability radios and the ability for the new radio system to
handle the call on the native system and link it to the VHS layer which can be transparent to the user.
Councilmember Tibbott commented the maintenance cycle cost would be relatively flat in earlier years and
accelerate in later years and asked if that was the experience with the current system and if so, would the
same thing happen with a new system. Mr. Ruschak answered the existing system is, 1) based on proprietary
technology made only by Motorola which creates an issue when Motorola no longer manufacturers the
equipment, and 2) failures are not an on/off situation; as electronic components age, the equipment will still
work but at a degraded level. The new radio system depends on IP routing for the interconnection of sites
which will use commercial, off-the-shelf switches and routers that are readily accessible on the commercial
market. All equipment adheres to the IP protocol which will allow SERS to plan for eventual obsolescence
in a more stable manner as they will not be locked to a particular vendor and will use common IP technology
rather than proprietary technology.
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Councilmember Tibbott relayed his understanding equipment could be set up on a maintenance schedule.
Mr. Ruschak said in a 15-20-year lifecycle, the manufacturers will have software refreshers. The new SERS
system, depending on the service agreement, will have software and hardware refreshers and in the later
years of the system, they will disclose equipment that needs to be planned for. The vendors will be required
to fully disclose over the 20-year lifecycle exact what will be needed, the cost of the components and
operation and maintenance costs to achieve it.
Councilmember Tibbott asked if the support required by the contract include training for users. Mr. Ruschak
answered SERS technical staff are required to have formal factory training on the system and network as
well as programming and maintenance of mobile and portable radios. Training on dispatch consoles and
devices is typically via train the trainer; key people in the 911 center will receive formal training and train
others and ultimately each first responder will also receive training. Agencies may have a training officer
that will do local training.
COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO
SCHEDULE THE RESOLUTION ON THE CONSENT AGENDA NEXT WEEK. MOTION
CARRIED UNANIMOUSLY.
3. STUDY OF ECONOMIC IMPACTS OF ARTS AND CULTURE
Economic Development/Community Service Director Patrick Doherty explained the study was an
outgrowth of the 2014 Community Cultural Plan which included a stated intention for the City to conduct
a study in order to better understand the effects of the arts and culture sector in the Edmonds economy and
to provide the basis for further or enhanced actions to support this important sector in the economy and
community. As a result, last spring the Parks, Recreation and Cultural Services and Economic Development
departments sought a consultant to perform this work for the City.
After reviewing a competitive slate of consultants, the team of BERK Consulting and AdvisArts Consulting
was selected and they conducted a study from late spring 2017 through early 2018. He thanked the City
Council for approving the expenditure of funds to conduct the study, the advisory group and the Arts
Commission for their input and participation, the invaluable volunteers for their assistance conducting
surveys, the organizations and business who participated in the surveys and the public for their invaluable
input.
Mr. Doherty introduced Brian Murphy, Principal and Project Manager, and Claire Miccio, Senior Associate
and Lead Analyst, BERK Consulting. Mr. Murphy recognized Claudia Bach, AdvisArts, who was unable
to attend tonight. Mr. Murphy and Ms. Miccio reviewed:
Background and Purpose
o Desire for economic impact identified through the 2014 Community Cultural Plan.
o Study goals:
1. Help Edmonds better understand the impact of its arts and culture scene on the local
economy, as well as the broader community;
2. Provide guidance on how Edmonds can continue to enhance the arts and culture sector to
increase its positive impacts.
City project team
o Frances White Chapin, Arts & Culture Manager
o Patrick Doherty, Economic
o Development Director
o Carrie Hite, Parks, Recreation & Cultural Services Director Carrie Hite
Project Advisory Group
o Alicia Crank, Edmonds Planning Board
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o Ed Dorame, Edmonds Diversity Commission
o Lindsey Echelbarger, Cascadia Art Museum
o Fred Gouge, Port of Edmonds
o Suzy Maloney, Edmonds Arts Commission
o Joe McIalwain, Edmonds Center for the Arts
o Tom Mesaros, Edmonds City Council
o Mary Monroe, Edmonds Economic Development Commission
o Tanya Sharp, Edmonds Arts Commission
o Kim Smith, Edmonds Driftwood Players
o Pam Stuller, Edmonds Downtown Alliance
o Neil Tibbott, Edmonds City Council
o Greg Urban, Edmonds Chamber of Commerce
o Councilmember Johnson (attended stakeholder interviews)
Study Process and Inputs
o Study centered on three main inputs
1. Project Advisory Group: May - December 2017
Members informed and championed the project, bolstered data collection efforts,
vetted survey findings, and guided recommendation development.
2. Stakeholder Interviews: May 2017
Conversations on the economic impact of arts and culture with more than 20 key
partners, business owners, policymakers, and community representatives.
3. Online Surveys
Organization and Business Survey: August - October 2017
Community and Visitor Survey: June - October 2017
Arts & Culture Story Collector: June - October 2017
Key Findings: Makeup of the Sector
o ECA and major festivals are anchor attractions, and people come to Edmonds for a variety of
arts and cultural attractions provided by at least 100 arts and culture organizations, programs,
and businesses.
o Diversity in attractions gives the Edmonds arts and culture scene its strength.
2018 Directory of Arts Organizations and Businesses (as of 1/30/2018)
- 44 not-for-profit organizations, programs, and clubs
- 57 businesses
- 2 public sector entities
o 40 organizations and businesses responded to the survey
Key Findings: Benefits in Three Dimensions
o Edmonds Arts and Cultural sector produces multiple benefits
Economic impact
Quality of life
Community image and identity
Key findings: Economic Impact
o Visitors attending arts and culture events in Edmonds spend more money than just the cost of
their admission. They may:
Participate in waterfront activities
Eat out or have a drink
Shop
o Residents spend money on arts and culture activities and materials in Edmonds.
16% spend more than $500 a year on arts and culture lessons, classes, or workshops.
59% spend between $1-$500 a year on arts- related equipment, supplies, or materials.
Economic Impacts
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o Considering direct, indirect, and induced economic activity, the Arts and Culture sector has
significant positive impact on Edmonds, generating an estimated:
$50 million a year
440 full-time equivalent positions
$17 million labor income
o Direct = direct employment and spending from arts and culture businesses and organizations
o Indirect = related spending by community members or visitors who participate in arts and
culture events
o Induced = spending by individuals who make up the arts and culture employment base
Example of the Ripple Effect
o Direct Impact: ECA puts on show that brings in visitors
o Indirect impact: some ECA visitors enjoy drinks and a meal at Salt & Iron
o Induced impact: Salt & Iron increases staff hours; ECA hires more staff. These workers live in
Edmonds and spend money in local businesses
Key Findings: Quality of Life
o People in Edmonds describe arts ad culture as one of those things they need or look for in
quality of life. Its’s what draws them to the community and makes Edmonds an appeal place
to live.
o Examples of survey respondent comments:
“It’s wonderful to walk downtown and find a bustling business district, hear music, see
inspiring art, and take the time to stroll the area and hunt for painted rocks.”
“The arts elevate the entire community. It not only adds interest and beauty, but it also
increases property values by making it a desirable place to live.”
Key Findings: Community Image and Identity
o Arts and culture are what make Edmonds distinct from its neighboring communities; they keep
it fresh and attractive. This positive image in the region is what draws residents, visitors, and
businesses to Edmonds.
o Examples of survey respondent comments:
“Arts and culture are the core of how we spend our spare time. We just moved to downtown
Edmonds and one primary reason is because of the strong focus on the arts.”
“As a new resident, I volunteered with the [Edmonds Arts] Festival and immediately met
new people, made friends, and became more involved in other community activities. As a
result, I feel connected to the community.”
“Edmonds’ arts and culture give it its charm and distinctive community. It is definitely one
of the city’s assets.”
“The arts are a huge part of what makes our suburb attractive.”
Other Key Findings
o People living within a short travelling distance of downtown Edmonds, especially within a 30-
minute drive, serve as Edmonds’ primary market.
Attendees from within a 30-minute drive are a majority of the audience for Edmonds
largest arts and culture organizations, specifically Edmonds Center for the Arts.
Tourism from beyond a 30-minute drive represents a modest share for all survey
respondents.
o Edmonds has a firm foundation of arts and culture attendees and participants, particularly
among people 65 and older
Recommendations:
1. Strengthen the arts and culture sector citywide in economic development efforts.
Embrace arts and culture as a core part of the Edmonds community identity citywide.
2. Integrate arts and culture’s contributions to the economy in new and existing community
economic development efforts.
Seek Creative District designation through Washington State Arts Commission.
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Identify arts and culture businesses and stakeholders as a targeted economic cluster along
with others in the City’s Economic Development Element.
Advocate for city infrastructure decisions that support arts and culture growth.
Cultivate a robust arts and culture sector
3. Collaborate to attract target audiences.
Expand arts programming targeted to those under 40, families, and
communities of color.
Design advisory functions to bring underrepresented populations into planning and
decision-making.
4. Work across the community to develop positive visitor experiences.
Bundle dining/drinking, recreation, and lodging opportunities.
Make sure the logistics of visitor experiences are easy.
Promote Edmonds’ parks and waterfront activities.
5. Market Edmonds regionally and tier marketing investments and strategies.
Prioritize marketing and promotion in areas within a 30-minute drive
Explore additional opportunities to attract out-of-area tourists.
Continue work with county and state arts, recreation, and tourism entities
Communications
o Communications handout with recommendations insert will be distributed at public events and
made available online
Councilmember Tibbott commented he participated in the study and had an opportunity to hear what others
had to say. With regard to the estimated economic impact of $50 million, he asked what growth was
anticipated and if there had been growth from previous decades. Mr. Murphy responded unfortunately he
was unable to answer that as they only have information gathered via the survey. He agreed the $50 million
estimate was a range; although the estimate was defensible, understandable, and follows common
methodology, it is an imperfect science.
Councilmember Tibbott commented there was no mention of music venues, noting music was a way to
bridge multiple age groups and possibly multiple venues. Mr. Murphy agreed music was a great idea and
tied directly to dining and drinking and can help create stronger connections between arts and culture and
businesses and help round out what is offered. Councilmember Tibbott asked if he viewed that as a private
or public initiative. Mr. Murphy answered there is always a role for the public sector; the City has
demonstrated leadership and support for the arts and culture very successfully via public sector investment.
Councilmember Tibbott referred to the 30-minute drive time and asked how valuable a hotel/motel in
downtown that provided easy access to art venues would be. Mr. Murphy explained Edmonds is drawing
primarily retail visitors although there are exceptions for events. Based on the numbers they found, he did
not think arts and culture would fuel demand for overnight lodging in Edmonds. Fortunately, there is
overnight lodging in the nearby areas; cross promoting will help strengthen the economies of region.
Councilmember Teitzel commented the $50 million economic impact is considerable. He referred to the
key finding that ECA and major festivals are anchor attractions and asked if there was any data specific to
the ECA. Mr. Murphy answered the ECA draws about 78,000 visitors/year. Considering the ECA’s revenue
relative to other players in the sector, their portion is 10-15%. ECA is also promoting Edmonds which
draws visitors and raises awareness of Edmonds. The City is fortunate to have strong anchors such as ECA
and festivals as well as other activities that help round out what is available. Ms. Miccio said ECA attracts
78,000 total attendees and about 50,000 of those are out of town residents.
Councilmember Teitzel referred to the findings that the arts generate an estimated $50 million and 440 FTE
positions to the regional economic. He asked if regional economy meant Edmonds and nearby communities
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such as Lynnwood, Mountlake Terrace or only Edmonds. Mr. Murphy answered the model used to generate
the impact was the Washington State Input-Output Model, so the figures are statewide. There is good reason
to say they are accruing primarily to Edmonds and to the surrounding communities. Edmonds is part of a
regional economy and people move back and forth over the borders so estimates are not specific to
Edmonds.
Councilmember Buckshnis recalled 5-6 years ago, former Economic Development/Community Services
Director Stephen Clifton held a series of workshops with Roger Brooks who talked about branding, etc.
She acknowledged Edmonds has older residents with more money to spend and liked the breakdown in the
study of different socioeconomic groups and who spends what. The results illustrate there needs to be some
focus on areas outside the bowl such as Highway 99, International District, Westgate, etc. She found it
fascinating that of the 1,354 survey responses, over half were from outside Edmonds. She was interested in
input from the International District and Highway 99 who may have different cultural interests. She
concluded Edmonds has an amazing resource of seniors who can afford venues as well as a great deal of
volunteers.
Councilmember Fraley-Monillas found it interesting that predominantly women of all ages are attending
the arts. Ms. Miccio recalled this discussion at the Project Advisory Group and whether that statistic was
because women are more willing to take the surveys or more women are attending or a little of both. She
relayed volunteers conducting surveys at events encountered both, at times when they intercepted a couple,
the woman would take the survey but unfortunately that bias is not captured. Arts and culture also attracts
women to events and women often are active in the arts especially participatory arts.
Councilmember Fraley-Monillas referred to the statistic regarding attendees/participants over 65 and how
to attract people under 40. Ms. Miccio answered the data collected indicated music and participatory arts
are popular ways. She acknowledged the survey responses generated a lot of questions. The intentionally
short survey did not allow detailed responses to questions.
Councilmember Fraley-Monillas asked if surveys were taken at Music in the Park on Sundays. Arts &
Culture Program Manager Frances Chapin answered yes. Councilmember Fraley-Monillas said she attends
the Music in the Park and wondered whether “hipper” music would attract more young people. Mr. Murphy
said his pet theory on attracting a younger audience is for venues to coordinate a calendar offering events
1-2/month to create a critical mass of attractions for young people.
Councilmember Fraley-Monillas commented there are a number of venues with music in the summer such
as the Hazel Miller Park, the waterfront, etc. but the music selection may be more sedentary than people in
their 30s are interested in. She asked if the impact of the whale watching tours was considered. Ms. Miccio
said a member of the Port participated in the Advisory Group. The survey asked people whether visiting
the waterfront or a park was part of their plans but not specify which waterfront activity.
Councilmember Fraley-Monillas asked about arts and culture activities outside the bowl. Ms Miccio
answered it is important to build relationships with communities outside downtown. For example, there are
likely things occurring on Highway 99 that people don’t know about; it is important to build connections
to those groups including having diverse commissions and councils, etc. Faith communities are another
place where events are likely happening.
Councilmember Johnson referred to the number of FTEs that arts and culture generates and asked if that
included volunteer hours, restaurants, etc. Mr. Murphy answered it does not include volunteers, but it does
include staffing restaurants and stores and elsewhere in the economy. Arts and culture in Edmonds
generates the equivalent of 440 FTE which are in a number of sectors affected by spending of arts and
culture. Some of the FTEs are in arts and culture but not all. Councilmember Johnson summarized it was
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the ripple/multiplier effect. She asked how the 30-minute drive time was modeled as that can be affected
by traffic. Mr. Murphy referred to the GIS map that illustrated the 30-minute drive time and acknowledged
drive times can vary. He lives in north Seattle and can reach an event in downtown Edmonds on a Saturday
night more quickly than downtown Seattle.
Council President Nelson commented he does not attend many performances. He did not think that was
because the offerings were stale, but as a member of a younger generation, the challenge is child care. He
suggested opportunities where either the entire family can participate and/or a date night type concept. He
asked whether the five recommendations were in priority order. Mr. Murphy answered 1 and 2 are
comprehensive, a philosophical approach to arts and culture and could inform economic development
element and capital infrastructure planning. Recommendations 3 - 5 are less City specific and more about
the community. The City is fortunate to have a large number of businesses, non-profit and other public-
sector agencies that participate in arts and culture. A strength in the community is public sector leadership
as well as active participation by the non-profit and for-profit sectors.
Mayor Earling commented the Edmonds community has a larger senior population than any other city in
Snohomish County, approximately 21% of the population is seniors. They are very important funders and
supporters of the various art forms. He was equally interested in engaging the other 79%. He recalled a
comment from an interviewee that the arts in Edmonds make Edmonds a very important suburb. He
believed Seattle was very important suburb south of Edmonds. The City has worked hard for a long time
to create a local identity in South Snohomish County.
Ms. Chapin said all the information will be available on the City’s website and disseminated in a variety of
ways including a public open house on March 1 in the Library Plaza Room at 6 p.m. She invited the
community to attend the open house and/or contact her or Mr. Doherty with any questions. She thanked the
Council as well as everyone who made the study a success
4. PRESENTATION OF EDC MEMO ON BD1 ZONE GROUND-FLOOR HEIGHT
Economic Development/Community Service Director Patrick Doherty explained during 2017 the
Economic Development Commission (EDC) explored many issues including potential barriers to
redevelopment, development and economic vitality throughout Edmonds. One issue identified downtown
that appears to be holding back development in the BD1 is the required 15-foot ground floor height for new
buildings within the 30-foot height limit that restricts new buildings to 2 floors when 3 floor are possible in
other zones downtown. Tonight is an opportunity for EDC Vice Chair Mary Monroe to personally present
the EDC’s memo to Council for future consideration.
Vice Chair Monroe explained the EDC is charged with making recommendations to the Mayor and Council
about activities and strategies that may increase the economic vitality of the City. The EDC’s Development
Feasibility Subcommittee has been looking into different ways of enhancing development to further achieve
that goal. She reviewed:
Background
o Issue: increase city revenues, jobs, housing options and new cultural, shopping and recreation
opportunity in Downtown Edmonds
o Approach: Revise ground-floor height requirement in BD1 to encourage new construction and
redevelopment of vacant sites and deteriorating structures
Zoning map of BD1 Zone in the downtown core
Ground Floor Building Heights
Zone Current Proposed
Max Building Height BD 1, 2, 3, 4 30 feet 30 feet
BD 5 25 feet 25 feet
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Minimum Ground Floor Height
within the designated street front
BD 2, 3, 4, 5 12 feet 12 feet
BD 1 15 feet 12 feet
15-foot minimum ground floor height originally imposed to attract retail to downtown to enhance
the goal of a more vibrant retail district
o Has not proven to be the case
o Builders and property owners not interested in investing in properties as development does not
pencil out
Diagram of ground floor building heights, current and proposed
Perceived benefits:
o Opportunities for new cultural, shopping and recreation
o Infusion of new revenue into the city budget
o Job creation
o Housing opportunities
o Restoration of existing buildings and/or building facades
o Improved look and feel of downtown
EDC recognizes could change look of current downtown
o Confident design guidelines adopted in 2008 will ensure look and feel of downtown would be
maintained
EDC Recommendation:
o Consider reducing the ground-floor height requirement in BD1 to 12 feet, as found in all other
BD zones, while maintaining the 30-foot building height limit
o Forward to Development Services Planning Division for development of code amendments
and associated research, processing through Planning Board, and return to City Council with
actionable amendments
Mr. Doherty recognized a process needed to occur before any change could be adopted. No action is
requested; this is an in-person presentation of the EDC’s memo. Staff recommends the Council direct this
issue to committee for discussion whether to consider this issue and to direct the Development Services
Department to pursue a process.
Councilmember Fraley-Monillas asked when the ground-floor height was changed to 15 feet. Vice Chair
Monroe answered it was 2006-2007. Councilmember Fraley-Monillas disagreed, recalling it had been in
the past 5-8 years. She recalled the reasons for the 15-foot ground-floor height were the same benefits the
EDC cited. The concept was suggested by then-Economic Development/Community Service Director
Clifton because that was what other areas around Edmonds were doing, particularly Seattle and it made for
better retail spaces. She requested the history of why the 15-foot ground-floor height adopted, expressing
concern with changing it after only five years. Mr. Doherty said if there was consensus to move forward,
that research would be done by staff.
Councilmember Tibbott said as the liaison to the EDC, he has heard discussions at EDC meetings but not
deliberations at the committee level. For the Council, he asked who served on the EDC subcommittee that
did the background work for this recommendation. Vice Chair Monroe said the subcommittee had difficult
meeting and she and Commissioner Darrol Haug did most of the research.
Councilmember Tibbott asked Vice Chair Monroe about her experience. She answered prior to retirement
she was the Project Manager involved with tourism in the Lynnwood’s Economic Development Department
for 14 years. She was responsible for projects ranging from branding to code and zoning changes to enhance
economic development. Prior to working for Lynnwood, she worked in various capacities related to market
research.
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Councilmember Tibbott recalled mention of “vibrant” several times in her presentation and asked in her
experience would this proposal add to the vibrancy of downtown. Vice Chair Monroe answered yes, people
living downtown creates synergy, activity, walkability vibrancy and viability. Councilmember Tibbott
thanked her for lending her expertise to this project.
Councilmember Teitzel suggested it would be important to gather input from the business owners in the
BD1 regarding the 15-foot ground-floor height; they may think 15-feet is necessary to attract the type and
volume of customers they want. He asked if 12-foot ground-floor heights would improve the chances of a
boutique hotel being developed in the BD1. Mr. Doherty answered in speaking to developers and property
owners, the EDC learned the 2-story potential allowed by the 15-floor ground floor regulation is not enough
of a return to amortize the investment and the minimum necessary would be 3 stories whether it was a hotel,
residential or offices above retail. Vice Chair Monroe said changing the minimum ground-floor height from
15 to 12 did not prevent a 15-foot ground-floor height if the developer/property owner chose.
Councilmember Buckshnis recommended more background be provided on this issue including Planning
Board minutes, recalling at least two years was spent on this topic due to the controversy from property
owners, businesses, etc. She recommended this be referred to the Parks, Planning & Public Works (PPP)
Committee. Mr. Doherty reiterated this was the presentation of the memo with the City Council determining
whether to refer it to committee who would then direct staff to conduct research, public input, Planning
Board input, etc. The EDC does not have authority to direct the Planning Department to do research.
It was the consensus of the Council to have the PPP Committee consider this issue. Mr. Doherty relayed
the intent was not for the PPP Committee to have substantive discussion of the issue but determine whether
to have staff do the necessary research, alternatives, public input, Planning Board input, etc.
Councilmember Fraley-Monillas recommended including the history of why the ground-floor height was
changed five years ago.
6. AUDIENCE COMMENTS
Joe Scordino, Edmonds, retired fisheries biologist, commented on the professional service agreement for
the Edmonds Marsh Study. His understanding at the last Council meeting was the Council intended to take
the lead role in the contract, yet Council is only mentioned once in the agreement, scope of work and
schedule of activities. The scope of work references coordinating with City staff; he assumed that should
be Council with public input rather than staff. As the City is contracting for a scientific investigation with
no peer review, it is critical to ensure adequate public input so that the type of comments made in peer
review are received prior to the final report. The agreement references objectives but he did not see any
objectives listed. He recommended including background regarding why the study is being conducted. The
scope of work references the current 125-foot buffer as a proposed buffer, but it was approved by the
Council and included in the Critical Areas Ordinance.
7. ACTION ITEMS
1. AUTHORIZATION OF PROFESSIONAL SERVICES AGREEMENT FOR EDMONDS
MARSH STUDY
Councilmember Mesaros expressed appreciation for Mr. Scordino’s input. He referred to Councilmember
Buckshnis email that he requested the council assistant distribute to Council regarding eight items
associated with the contract. With regard to the comment that this is a contract with the Council, he clarified
the contract is actually with the City as the Council is not a legal entity. City Attorney Jeff Taraday agreed,
explaining the City is composed of duly authorized representatives, the City is the contracting entity
regardless of the role that the duly representatives play.
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Councilmember Buckshnis commented her email outlined some of the same concerns expressed by Mr.
Scordino. She referred to Footnote 4 on packet page 250, recommending it reference the 110-foot buffer
and 15-foot setback. Councilmember Mesaros asked if it would be preferable to eliminate Footnote 4.
Councilmember Buckshnis suggested returning it to the City Attorney for further refinement and delay
approval for a week. She referenced other suggestions in her email such as for Council President Nelson to
sign the agreement and that the white paper does not include the current SMP and CAO adoption.
Councilmember Fraley-Monillas relayed her understanding that Councilmember Johnson also had
suggestions. She noted it was important the document include everything the Council wants.
Councilmember Mesaros recalled following the Council’s discussion two weeks ago, he and Development
Services Director Shane Hope met to incorporate the changes proposed by the Council. The items in
Councilmember Buckshnis’ email are new. He suggested finalizing the agreement next week prior to
committee meetings.
Councilmember Tibbott asked what the task force will do and how it will interact with the Council.
Councilmember Mesaros answered the purpose of the task force is to work with the consultants, take public
input and schedule presentations to the City Council. Councilmember Tibbott suggested including that in
the document.
It was the consensus of the Council to schedule the Professional Service Agreement for the Edmonds Marsh
Study on the agenda prior to committee meetings.
Councilmember Buckshnis said her email is fairly detailed and answered some of the questions raised by
Mr. Scordino. She recommended tightening the agreement as this is a scientific baseline study for the SMP
inventory and needs to address the scientific aspects. She and Councilmember Mesaros will work with Mr.
Taraday to further refine the agreement.
8. STUDY ITEMS
1. DISCUSSION OF CURRENT COUNCIL COMMITTEES AND/OR POSSIBLE CHANGES
TO THOSE COMMITTEES
Council President Nelson relayed changes were made to the committee structure in summer 2017. Since
then he has had feedback from Councilmember on a number of improvements. This is an opportunity for
Councilmembers to identify things they would like to have changed, improved or kept status quo.
Councilmember Tibbott suggested moving the parks and planning issues to one of the other committees so
the Parks, Planning & Public Works (PPP) Committee can focus primarily on public works although he
noted there were few parks-related issues at the PPP Committee in the past. He also suggested one of the
other two committees meet in the Jury Meeting Room and the PPP Committee move to Council Chambers
or the Police Training Room.
Councilmember Fraley-Monillas commented she was not sure the two committee meetings and two
business meetings were working efficiently for the Council. Meetings are running late because there is too
much business, requiring the Council to make important decisions late in the evening. She proposed
returning to one committee meeting and three business meetings per month. She agreed with changing
where the committees meet.
Councilmember Buckshnis commented the Council was not being given sufficient time to consider issues;
a meeting on the first Tuesday, committee night on the second, meeting on the third and study
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session/meeting on the fourth. She agreed with having one committee night and one study session and with
changing meeting locations.
Councilmember Mesaros said last year he requested the Council Assistant research the duration of Council
meetings. He reported on the number of meetings that extended past 10:00:
2014: 23
2015: 21
2016: 13
2017: 10
He concluded the Council was more efficient with two committee nights as there were fewer meetings that
extended past 10:00 in 2017.
Councilmember Teitzel agreed with Councilmember Buckshnis, the Finance Committee could cover its
issues in one committee meeting per month. From a division of labor standpoint, he observed the PPP
Committee deals with a lot of complex public works issues that require long, detailed discussions. He
agreed with having moving parks issues to the PSP so there is a more equitable division of labor.
Councilmember Johnson, a PPP Committee member, recalled only one parks and possibly one planning
item discussed by the PPP Committee and a few economic development items. Her objection was the
Council has a business meeting every week and has not allocated one night to only committee meetings.
As a result, the regular meeting may end by 10:00 but the committee meetings end much later. The next
two PPP Committee meetings have 12 public works items which would be impossible to handle in one PPP
Committee meeting per month. She anticipated staff may also have concerns about one committee meeting
per month. The Council would either need to modify what public works to bring to committee or hold a
second PPP Committee meeting. She suggested not have a business meeting prior to committee meetings.
Councilmember Fraley-Monillas commented a number of issues over years that have resulted in late
Council meetings including code updates, policy updates, judicial updates, etc. but most of that has been
completed. She agreed with moving parks and planning issues to the PSP Committee and possibly spreading
public works items to other committees. She summarized the committee work should be spread out more
fairly.
Council President Nelson said he will take the Council’s comments under advisement and make a
recommendation at a future meeting for Council discussion and action.
Mayor Earling relayed staff’s concern that one committee meeting per month can result in delays and make
staff’s work more complex. Councilmember Buckshnis disagreed, pointing out the Council was never
criticized by the past three Mayors for delays caused by one committee meeting per month as the Council
always fast-tracked items when necessary.
9. REPORTS ON COUNCIL COMMITTEES
Due to the late hour, this item was omitted from the agenda.
10. MAYOR'S COMMENTS
Mayor Earling referred to the award of the consultant contract for the Waterfront Access Project, relaying
an initial meeting has been held with the consultants and staff. The first meeting of an advisory group, that
includes some of the representatives on the previous task force and some new representatives, will be held
tomorrow.
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Mayor Earling relayed Mr. Williams, Mr. Doherty and he met with Tim Mulvaney, the Washington DC
lobbyist during his layover from Washington DC to Wenatchee. They discussed the status of the City’s
federal grant application for the Waterfront Connector and the recently provided letters of support from the
Congressional delegation including Senators Murray and Cantwell and Congresspersons Jayapal, Larson
and DelBene. The City is pursing two grants and decisions on the applications are expected in April/May.
They also discussed other Edmonds projects including Highway 99 redevelopment, daylighting of Willow
Creek, improvements to the Edmonds Marsh and Marina Beach Park and waterfront redevelopment as well
as explored the potential of federal funding for those projects. He summarized the conversation with Mr.
Mulvaney was very productive.
Mayor Earling announced the groundbreaking tomorrow at 10:00 a.m. at Westgate Village, an exciting
venture for the community.
11. COUNCIL COMMENTS
For Councilmember Fraley-Monillas, Mayor Earling advised Councilmember Mesaros was appointed as
chair of the Waterfront Connector Advisory Group.
Councilmember Teitzel reported it was interesting last week and the week prior to watch the demolition of
the grandstands at Civic Field. Demolition is now complete; the contractor was very efficient, the
grandstands came down in sections, and it is very strange to look out and not see the grandstands. He
summarized it was a bit bittersweet as the grandstands had been an institution for many years, but their
removal paves the way for renovation of the field.
Council President Nelson remarked although the Council retreat has historically been held early in the year,
he was interested in the retreat focusing on the budget and therefore planned to have the retreat in June. He
looked forward to sharing ideas for the retreat at a future meeting.
Councilmember Mesaros was pleased to represent the Council as chair of the Edmonds Street Waterfront
Connector Advisory Group. The group will include three Edmonds residents as well as representatives from
BNSF, Port of Edmonds, Sound Transit, Community Transit, Washington State Ferries, WSDOT, City
staff, Tetra Tech and Parametrix. He announced an open house on February 28 at 6 p.m. in the Library
Plaza Room.
Councilmember Mesaros reported the Edmonds Public Facilities District Board met yesterday and
approved proceeding with refinancing bonds and extending the bonds for two years. The savings to the
public is approximately $96,000/year and the bonds will be retired in 2027.
Councilmember Buckshnis reminded of the Taming Bigfoot kickoff meeting on February 8 at 7 p.m. in the
Library Plaza Room. Questions about the website or sign up can be addressed from 6:30-7 p.m. She was
pleased Council President Nelson intended to have the budget be the focus of the Council retreat.
Councilmember Tibbott reported on the AWC conference and distributed materials regarding homelessness
and small cell technology. In the workshop on homelessness, a Deputy Director from Redmond described
the work they did and data they gathered which Councilmember Tibbott felt would be helpful for Edmonds.
He discussed this with representatives from Lynnwood and Mountlake Terrace who were also expressed
interest in a presentation regarding how homelessness impacted Redmond and solutions they developed.
He suggested having the Deputy Director make a presentation to the Council about their approach and how
they funded it. With regard to small cell technology, he said this could affect the City via cell towers in
places where people may not want them.
4.2.a
Packet Pg. 24 Attachment: 02-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
February 6, 2018
Page 20
Councilmember Tibbott reported on a meeting he and the EDC Chair attended regarding global economic
forecasts and forecasts for the Puget Sound region. He relayed Snohomish County has approximately 3½
years of vacant lots but it takes 4 years for lots to be permitted and developed. Snohomish County was the
worst county in terms of buildable land.
12. CONVENE IN EXECUTIVE SESSION REGARDING A PERSONNEL ISSUE PER RCW
42.30.110(1)(f)
At 9:51 p.m., Mayor Earling announced that the City Council would meet in executive session regarding a
personnel issue per RCW 42.30.110(f). He stated that the executive session was scheduled to last
approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. Action may occur as a result of meeting in executive session. Elected officials present at the
executive session were: Mayor Earling, and Councilmembers Johnson, Buckshnis, Teitzel, Tibbott,
Mesaros and Nelson. Others present were City Attorney Jeff Taraday, HR Director Mary Anne Hardie and
Public Works Director Phil Williams. The executive session concluded at 10:02 p.m.
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
Mayor Earling reconvened the regular City Council meeting at 10:02 p.m.
14. ADJOURN
With no further business, the Council meeting was adjourned at 10:02 p.m.
4.2.a
Packet Pg. 25 Attachment: 02-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
City Council Agenda Item
Meeting Date: 02/13/2018
Acknowledge receipt of a Claim for Damages from Edna Burgen (amount undetermined).
Staff Lead: {Type Name of Staff Lead}
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
N/A
Staff Recommendation
Acknowledge receipt of a Claim for Damages by minute entry.
Narrative
Edna Burgen
1026 84th St. SE
Everett, WA 98208
(Amount undetermined)
Attachments:
Burgen Claim for Damages
4.3
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4.3.a
Packet Pg. 27 Attachment: Burgen Claim for Damages (Claim for Damages)
4.3.a
Packet Pg. 28 Attachment: Burgen Claim for Damages (Claim for Damages)
4.3.a
Packet Pg. 29 Attachment: Burgen Claim for Damages (Claim for Damages)
4.3.a
Packet Pg. 30 Attachment: Burgen Claim for Damages (Claim for Damages)
City Council Agenda Item
Meeting Date: 02/13/2018
Approval of claim and replacement payroll checks.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #229676 through #229785 dated February 8, 2018 for $370,495.47.
Approval of replacement payroll checks #63158 through #63163 dated February 5, 2018.
Staff Recommendation
Approval of claim and replacement payroll checks.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Attachments:
claim cks 02-08-18
FrequentlyUsedProjNumbers 02-08-18
4.4
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02/08/2018Voucher ListCity of Edmonds1 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229676 2/8/2018076040 911 SUPPLY INC IN-11291INV#IN-11291 - EDMONDS PD - SAUNDERSBIANCHI DUTY BELT001.000.41.521.22.24.00 46.9510.0% Sales Tax001.000.41.521.22.24.00 4.70INV#IN-11377 - EDMONDS PD-YAMANE-ALERTIN-113775.11 STRYKE PANTS001.000.41.521.22.24.00 149.9810.0% Sales Tax001.000.41.521.22.24.00 15.00Total :216.63229677 2/8/2018073947 A WORKSAFE SERVICE INC 253794DOT TESTINGWATER DOT TESTING421.000.74.534.80.41.00 55.00STORM DOT TESTING422.000.72.531.90.41.00 55.00Total :110.00229678 2/8/2018070322 A&A LANGUAGE SERVICES INC 15-58076KOREAN INTERPRETER COURT 01/26/2018KOREAN INTERPRETER COURT 01/26/2018001.000.23.512.50.41.01 174.56Total :174.56229679 2/8/2018065052 AARD PEST CONTROL 399220WWTP: 2/1/18 PEST CONTROL SERVICE2/1/18 Pest Control Service423.000.76.535.80.41.00 73.0010.3% Sales Tax423.000.76.535.80.41.00 7.52Total :80.52229680 2/8/2018072189 ACCESS INFORMATION MANAGEMENT 2444617STORAGE OF DOCUMENTS 02/01/2018 - 02/28/STORAGE OF DOCUMENTS ~001.000.25.514.30.41.00 106.541Page:4.4.aPacket Pg. 32Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds2 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :106.54229680 2/8/2018 072189072189 ACCESS INFORMATION MANAGEMENT229681 2/8/2018 001375 AMERICAN PLANNING ASSOCIATION115730-1817HOPE APA MEMBERSHIP, WA CHAPTER,~Hope APA Membership, WA Chapter,~001.000.62.524.10.49.00 818.00APA MEMBERSHIP~138087-1817APA Membership~001.000.62.558.60.49.00 514.00APA MEMBERSHIP FOR DOHERTY264703-1817American Planning Assoc (APA)001.000.61.557.20.49.00 469.00SHIPLEY: APA MEMBERSHIP WA CHAP328906-180107Shipley: APA Membership WA Chap001.000.62.558.60.49.00 400.00Total :2,201.00229682 2/8/2018069751 ARAMARK UNIFORM SERVICES 1990547834FACILITIES DIVISION UNIFORMSFACILITIES DIVISION UNIFORMS001.000.66.518.30.24.00 32.5710.3% Sales Tax001.000.66.518.30.24.00 3.35WWTP: 1/31/18 UNIFORMS,TOWELS+MATS1990558453Mats/Towels423.000.76.535.80.41.00 115.98Uniforms423.000.76.535.80.24.00 5.6410.3% Sales Tax423.000.76.535.80.41.00 11.9510.3% Sales Tax423.000.76.535.80.24.00 0.58PARKS MAINT UNIFORM SERVICE1990558454PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 56.86PUBLIC WORKS OMC LOBBY MATS1990562324PUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.612Page:4.4.aPacket Pg. 33Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds3 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229682 2/8/2018(Continued)069751 ARAMARK UNIFORM SERVICESPUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.3310.3% Sales Tax111.000.68.542.90.41.00 0.6610.3% Sales Tax421.000.74.534.80.41.00 0.6610.3% Sales Tax422.000.72.531.90.41.00 0.6610.3% Sales Tax423.000.75.535.80.41.00 0.6610.3% Sales Tax511.000.77.548.68.41.00 0.34FLEET DIVISION UNIFORMS & MATS1990562325FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.68FLEET DIVISION MATS511.000.77.548.68.41.00 18.4010.3% Sales Tax511.000.77.548.68.24.00 0.5910.3% Sales Tax511.000.77.548.68.41.00 1.89Total :288.93229683 2/8/2018001795 AUTOGRAPHICS 82035UNIT 451 - LETTERING3Page:4.4.aPacket Pg. 34Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds4 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229683 2/8/2018(Continued)001795 AUTOGRAPHICSUnit 451 - Lettering511.000.77.548.68.31.10 28.0010.3% Sales Tax511.000.77.548.68.31.10 2.88Total :30.88229684 2/8/2018070305 AUTOMATIC FUNDS TRANSFER 98907OUT SOURCING OF UTILITY BILLSUB Outsourcing area #300 Printing421.000.74.534.80.49.00 151.15UB Outsourcing area #300 Printing423.000.75.535.80.49.00 155.74UB Outsourcing area #300 Postage421.000.74.534.80.42.00 545.65UB Outsourcing area #300 Postage423.000.75.535.80.42.00 545.6510.1 % Sales Tax422.000.72.531.90.49.00 15.2710.1 % Sales Tax421.000.74.534.80.49.00 15.2710.1 % Sales Tax423.000.75.535.80.49.00 15.72UB Outsourcing area #300 Printing422.000.72.531.90.49.00 151.15Total :1,595.60229685 2/8/2018001701 AWC PLANNING DIRECTORS 2018 AWCPD MembershiHOPE 2018 AWCPD MEMBERSHIP DUESHope 2018 AWCPD Membership Dues001.000.62.524.10.49.00 100.00Total :100.00229686 2/8/2018001527 AWWA7001461260WATER ANNUAL RENEWAL #00577669 ~Water Annual Renewal #00577669 ~421.000.74.534.80.49.00 86.00Total :86.004Page:4.4.aPacket Pg. 35Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds5 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229687 2/8/2018076464 AXS INDUSTRIES LLC 2-04375#0114289-OC-NT UTILITY REFUND#0114289-OC-NT Utility refund -411.000.233.000 163.18Total :163.18229688 2/8/2018061659 BAILEY'S TRADITIONAL TAEKWON 6280 TAEKWON-DO6280 TAEKWON-DO INSTRUCTION6280 TAEKWON-DO INSTRUCTION001.000.64.571.22.41.00 156.00Total :156.00229689 2/8/2018075941 BELL, LAURIE 6145 ZENTANGLE 6145 ZENTANGLE INSTRUCTION6145 ZENTANGLE INSTRUCTION001.000.64.571.22.41.00 60.50Total :60.50229690 2/8/2018074307 BLUE STAR GAS 1004319-INFLEET AUTO PROPANE 707.1 GALFLEET AUTO PROPANE 707.1 Gal511.000.77.548.68.34.12 939.04FLEET AUTO PROPANE 535.5 GAL1006693-INFleet Auto Propane 535.5 Gal511.000.77.548.68.34.12 693.47FLEET AUTO PROPANE 743.5 GAL11389Fleet Auto Propane 743.5 Gal511.000.77.548.68.34.12 971.33FLEET AUTO PROPANE 729.5 GAL6812Fleet Auto Propane 729.5 Gal511.000.77.548.68.34.12 978.74Total :3,582.58229691 2/8/2018075644 CEDAR PARK CHRISTIAN SCHOOL 1/31 REFUND 1/31 REFUND DAMAGE DEPOSIT1/31 REFUND DAMAGE DEPOSIT001.000.239.200 500.00Total :500.00229692 2/8/2018 003510 CENTRAL WELDING SUPPLY LY 256673CARBON DIOXIDEPM: CARBON DIOXIDE001.000.64.576.80.31.00 104.005Page:4.4.aPacket Pg. 36Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds6 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229692 2/8/2018(Continued)003510 CENTRAL WELDING SUPPLY10.3% Sales Tax001.000.64.576.80.31.00 10.71Total :114.71229693 2/8/2018063902 CITY OF EVERETT I18000177WATER QUALITY - WATER LAB ANALYSISWater Quality - Water Lab Analysis421.000.74.534.80.41.00 858.60Total :858.60229694 2/8/2018019215 CITY OF LYNNWOOD 13897INV#13897 CUST#200966 - EDMONDS PDPRISONER R&B OCT 2017001.000.39.523.60.51.00 157.67INV#13909 CUST#200966 - EDMONDS PD13909PRISONER R&B DEC 2017001.000.39.523.60.51.00 107.50Total :265.17229695 2/8/2018073135 COGENT COMMUNICATIONS INC FEB-18C/A CITYOFED00001Feb-18 Fiber Optics Internet Connection512.000.31.518.87.42.00 406.10Total :406.10229696 2/8/2018062975 COLLISION CLINIC INC 37029UNIT 285 - REPAIRS DEDUCTABLE PMTUnit 285 - Repairs Deductable Pmt511.000.77.548.68.48.00 1,000.00Total :1,000.00229697 2/8/2018076261 CONSTRUCTION GROUP INTL LLC 17411/1CIVIC GRANDSTAND DEMOCIVIC GRANDSTAND DEMO125.000.64.594.76.65.00 68,288.95RETAINAGE125.000.223.400 -3,414.4510.3% Sales Tax125.000.64.594.76.65.00 7,033.76Total :71,908.266Page:4.4.aPacket Pg. 37Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds7 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229698 2/8/2018068815 CORRECT EQUIPMENT 36796SEWER - NEW GRINDER PUMPS FORSewer - New Grinder pumps for423.000.75.535.80.35.00 4,360.0010.3% Sales Tax423.000.75.535.80.35.00 449.08Total :4,809.08229699 2/8/2018075925 CROSSROADS STRATEGIES LLC 1012721FEDERAL LOBBYIST FOR JANUARY 2018Federal lobbyist for January 2018001.000.61.511.70.41.00 6,000.00Total :6,000.00229700 2/8/2018 006200 DAILY JOURNAL OF COMMERCE 3333010E6FA.INVITATION TO BID ADVERTISEMENTE6FA.Invitation to Bid Advertisement422.000.72.594.31.65.41 568.00FAC PLAY STRUCTURE RFP LEGAL AD3333143FAC PLAY STRUCTURE RFP LEGAL AD001.000.64.571.21.41.40 176.00Total :744.00229701 2/8/2018072885 DICK'S TOWING INC 177821UNIT 415 - HAULING FOR REPAIRSUnit 415 - Hauling for Repairs511.000.77.548.68.48.00 405.009.7% Sales Tax511.000.77.548.68.48.00 39.29Total :444.29229702 2/8/2018064531 DINES, JEANNIE 18-38231/23/2018 COUNCIL & COMM MEETINGS1/23/2018 CITY COUNCIL MEETING MINUTES001.000.25.514.30.41.00 204.00INV#18-3826 - EDMONDS PD18-3826TRANSCRIPTION CASE #IA17-03001.000.41.521.10.41.00 469.20TRANSCRIPTION SMART CASE #17-14001.000.41.521.21.41.00 91.80TRANSCRIPTION CASES #17-30129 AND7Page:4.4.aPacket Pg. 38Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds8 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229702 2/8/2018(Continued)064531 DINES, JEANNIE001.000.41.521.21.41.00 136.00Total :901.00229703 2/8/2018075468 DRAMA KIDS 6269 DRAMA KIDS 6269 DRAMA KIDS INSTRUCTION6269 DRAMA KIDS INSTRUCTION001.000.64.571.22.41.00 93.00Total :93.00229704 2/8/2018007253 DUNN LUMBER 5296125PM: SUPPLIES ACCT E000027PM: POSTS001.000.64.576.80.31.00 126.93Total :126.93229705 2/8/2018007905 EDMONDS FAMILY MEDICINE CLINIC E1950239PRE-EMPLOYMENTPOLICE PRE-EMPLOYMENT001.000.41.521.10.41.00 108.00Total :108.00229706 2/8/2018074302 EDMONDS HARDWARE & PAINT LLC 002639PM: DRILL SETPM: DRILL SET001.000.64.576.80.31.00 18.9910.3% Sales Tax001.000.64.576.80.31.00 1.96Total :20.95229707 2/8/2018069523 EDMONDS P&R YOUTH SCHOLARSHIP 6215 BURDEN6215 SEANIYAH BURDEN YOUTH SCHOLARSHIP6215 SEANIYAH BURDEN YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.00Total :75.00229708 2/8/2018008705 EDMONDS WATER DIVISION 8-40000HICKMAN PARK STORM DRAIN & UTILITYHICKMAN PARK STORM DRAIN & UTILITY001.000.64.576.80.47.00 1,197.55Total :1,197.55229709 2/8/2018031060 ELECSYS INTERNATIONAL CORP 173005RADIX MONTHLY MAINT AGREEMENT8Page:4.4.aPacket Pg. 39Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds9 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229709 2/8/2018(Continued)031060 ELECSYS INTERNATIONAL CORPRadix Monthly Maint Agreement - March421.000.74.534.80.48.00 152.00Total :152.00229710 2/8/2018008812 ELECTRONIC BUSINESS MACHINES AR91689ACCT#MK5648 CONTRACT 2600-02 PRINTER MAIMaintenance for printers 01/21/18 -512.000.31.518.88.48.00 307.2010.3% Sales Tax512.000.31.518.88.48.00 31.64Total :338.84229711 2/8/2018 047407 EMPLOYMENT SECURITY DEPT 312 000 093ES REF # 94513310 7Q4-17 Unemployment Claims001.000.39.517.78.23.00 2,370.32Total :2,370.32229712 2/8/2018008975 ENTENMANN ROVIN CO 0132784-ININV#0132784-IN ACCT#0011847 - EDMONDS PDRETIRED OFFICER BADGE001.000.41.521.22.24.00 98.00PLAIN BADGE CASE001.000.41.521.22.24.00 27.00DOMED OFFICER BADGES001.000.41.521.22.24.00 490.00DOMED CORPORAL BADGE001.000.41.521.22.24.00 98.00DOMED SERGEANT BADGE001.000.41.521.22.24.00 98.00PACKAGE INSURANCE001.000.41.521.22.24.00 18.00PACKAGING & HANDLING FEES001.000.41.521.22.24.00 6.30Freight001.000.41.521.22.24.00 16.50Total :851.809Page:4.4.aPacket Pg. 40Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds10 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229713 2/8/2018076463 ESTATE OF K & DON MACRI TRUST 2-13075#17-593-RDW UTILITY REFUND#17-593-RDW Utility refund due to411.000.233.000 391.74Total :391.74229714 2/8/2018009350 EVERETT DAILY HERALD EDH792911E6FA.INVITATION TO BID ADVERTISEMENTE6FA.Invitation to Bid Advertisement422.000.72.594.31.65.41 230.48FAC PLAY EQUIPMENT RFP LEGAL ADEDH793649FAC PLAY EQUIPMENT RFP LEGAL AD001.000.64.571.21.41.40 68.80LEGAL DESCRIP.: PLN20170065 MCDOWELLEDH794051Legal Descrip.: PLN20170065 McDowell001.000.62.558.60.41.40 61.92CITY ORDINANCE 4095EDH794117CITY ORDINANCE 4095001.000.25.514.30.41.40 24.08Total :385.28229715 2/8/2018066378 FASTENAL COMPANY WAMOU47835 SEWER - SUPPLIESSewer - Supplies423.000.75.535.80.31.00 39.6910.3% Sales Tax423.000.75.535.80.31.00 4.09PM: SUPPLIESWAMOU47843PM: SUPPLIES001.000.64.576.80.31.00 45.2410.3% Sales Tax001.000.64.576.80.31.00 4.66PM: SUPPLIES LIGHT REPAIRWAMOU47849PM: SUPPLIES LIGHT REPAIR001.000.64.576.80.31.00 31.5710.3% Sales Tax001.000.64.576.80.31.00 3.25Total :128.5010Page:4.4.aPacket Pg. 41Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds11 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229716 2/8/2018011900 FRONTIER 206-188-0247TELEMETRY MASTER SUMMARY ACCOUNTTELEMETRY MASTER SUMMARY ACCOUNT421.000.74.534.80.42.00 264.64TELEMETRY MASTER SUMMARY ACCOUNT423.000.75.535.80.42.00 264.64LIFT STATION #6 VG SPECIAL ACCESS LINES253-003-6887LIFT STATION #6 VG SPECIAL ACCESS LINES423.000.75.535.80.42.00 42.10WWTP: 1/25-2/24/18 AUTO DIALER 1 VOICE G253-012-91891/25-2/24/18 AUTO DIALER - 1 VOICE423.000.76.535.80.42.00 41.53WWTP: 1/25-2/24/18 AUTO DIALER:1 BUS. LI425-771-55531/25-2/24/18 AUTO DIALER - 1 BUSINESS423.000.76.535.80.42.00 118.91CITY HALL ALARM LINES 121 5TH AVE N425-776-6829CITY HALL FIRE AND INTRUSION ALARM001.000.66.518.30.42.00 133.36Total :865.18229717 2/8/2018011910 GEOLINE BELLEVUE 348708INV#348708 - EDMONDS PD10.3% Sales Tax001.000.41.521.71.35.00 92.19UPDATE VISUAL SOFTWARE TO TRIMBLE001.000.41.521.71.35.00 895.00Total :987.19229718 2/8/2018 076466 GONZALEZ, MARIA 2/6 REFUND 2/6 REFUND2/6 REFUND001.000.239.200 500.00Total :500.00229719 2/8/2018063137 GOODYEAR AUTO SERVICE CENTER 142834UNIT 49 - TIRE INVENTORY - TIRES (4)Unit 49 - Tire inventory - Tires (4)511.000.77.548.68.34.30 483.76State Tire Fee511.000.77.548.68.34.30 4.0011Page:4.4.aPacket Pg. 42Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds12 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229719 2/8/2018(Continued)063137 GOODYEAR AUTO SERVICE CENTER10.4% Sales Tax511.000.77.548.68.34.30 50.31Total :538.07229720 2/8/2018012199 GRAINGER 9662115527PM: SUPPLIESPM: SUPPLIES001.000.64.576.80.31.00 83.5210.3% Sales Tax001.000.64.576.80.31.00 8.60Total :92.12229721 2/8/2018 076462 GREAT FLOORS LLC 825006INV#825006 - EDMONDS PDSUPPLY AND INSTALL CARPET IN RECORDS001.000.41.594.21.64.00 6,500.0010.3% Sales Tax001.000.41.594.21.64.00 669.50Total :7,169.50229722 2/8/2018074722 GUARDIAN SECURITY SYSTEMS 792016OLD PW SECURITYOld PW Security001.000.66.518.30.48.00 55.00Total :55.00229723 2/8/2018069733 H B JAEGER COMPANY LLC 195851/1SEWER - PARTSSewer - Parts423.000.75.535.80.31.00 619.1210.3% Sales Tax423.000.75.535.80.31.00 63.77Total :682.89229724 2/8/2018 012900 HARRIS FORD INC 176707UNIT 284 - SEAT COVERS ACCESSORIESUnit 284 - Seat Covers Accessories511.000.77.548.68.31.10 51.0210.4% Sales Tax511.000.77.548.68.31.10 5.3112Page:4.4.aPacket Pg. 43Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds13 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229724 2/8/2018(Continued)012900 HARRIS FORD INCUNIT 16 - FLOOR KIT176918Unit 16 - Floor Kit511.000.77.548.68.31.10 65.0010.4% Sales Tax511.000.77.548.68.31.10 6.76Total :128.09229725 2/8/2018 010900 HD FOWLER CO INC I4737187WATER INVENTORY #0334 W-PIPECO-01-011Water Inventory #0334 W-PIPECO-01-011421.000.74.534.80.34.20 3,814.8010.3% Sales Tax421.000.74.534.80.34.20 392.92Total :4,207.72229726 2/8/2018067862 HOME DEPOT CREDIT SERVICES 1086039WWTP: LIQUID SOAP/DETERGENT/CLEANERSLIQUID SOAP/DETERGENT/CLEANERS - bought423.000.76.535.80.31.00 84.5510.3% Sales Tax423.000.76.535.80.31.00 8.71WWTP: SHELVES3035013SHELVES bought at Shoreline Store423.000.76.535.80.35.00 298.0010.3% Sales Tax423.000.76.535.80.35.00 29.80WWTP: PLASTI DIP3563753PLASTI DIP bought at Shoreline Store423.000.76.535.80.31.00 14.6610.0% Sales Tax423.000.76.535.80.31.00 1.46Total :437.18229727 2/8/2018061013 HONEY BUCKET 0550543206HICKMAN PARK HONEY BUCKETHICKMAN PARK HONEY BUCKET001.000.64.576.80.45.00 607.62YOST PARK POOL HONEY BUCKET055054320713Page:4.4.aPacket Pg. 44Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds14 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229727 2/8/2018(Continued)061013 HONEY BUCKETYOST PARK POOL HONEY BUCKET001.000.64.576.80.45.00 309.21HAINES WHARF PARK HONEY BUCKET0550543208HAINES WHARF PARK HONEY BUCKET001.000.64.576.80.45.00 218.78PINE STREET PARK HONEY BUCKET0550543209PINE STREET PARK HONEY BUCKET001.000.64.576.80.45.00 113.86SIERRA PARK HONEY BUCKET0550543210SIERRA PARK HONEY BUCKET001.000.64.576.80.45.00 113.86WILLOW CREEK FISH HATCHERY HONEY BUCKET0550543211WILLOW CREEK FISH HATCHERY HONEY BUCKET001.000.64.576.80.45.00 113.86CIVIC FIELD 6TH & BELL HONEY BUCKET0550543212CIVIC FIELD 6TH & BELL HONEY BUCKET001.000.64.576.80.45.00 113.86MARINA BEACH PARK HONEY BUCKET0550543213MARINA BEACH PARK HONEY BUCKET001.000.64.576.80.45.00 1,394.23CIVIC CENTER 6TH & EDMONDS HONEY BUCKET0550543214CIVIC CENTER 6TH & EDMONDS HONEY BUCKET001.000.64.576.80.45.00 113.86CIVIC FIELD 6TH & EDMONDS HONEY BUCKET0550543215CIVIC FIELD 6TH & EDMONDS HONEY BUCKET001.000.64.576.80.45.00 113.86Total :3,213.00229728 2/8/2018075119 HOPE, SHANE Hope, ShaneREIMBURSE FOR JAN 2018 PARKING FEES~Reimburse for Jan 2018 Parking fees~001.000.62.524.10.43.00 42.68Total :42.68229729 2/8/2018 075966 HULBERT, CARRIE BID-0013BID/ED! PROGRAM MANAGER & ADMIN SERVICESBID/Ed! Program Manager & Admin14Page:4.4.aPacket Pg. 45Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds15 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229729 2/8/2018(Continued)075966 HULBERT, CARRIE140.000.61.558.70.41.00 2,866.50Total :2,866.50229730 2/8/2018072891 HYDRO FLOW PRODUCTS 128536WATER - HYDRANT HOSEWater - Hydrant Hose421.000.74.534.80.31.00 496.08Total :496.08229731 2/8/2018073548 INDOFF INCORPORATED 3058951CITY CLERKS OFFICE SUPPLIESMAILING LABELS, DISPOSABLE SILVERWARE,001.000.25.514.30.31.00 444.2910.3% Sales Tax001.000.25.514.30.31.00 45.76COPY PAPER FOR DSD3061495Copy paper for DSD001.000.62.524.10.31.00 155.49JURY SUMMONS STAMP3062008JURY SUMMONS STAMP001.000.23.512.50.49.20 37.5010.3% Sales Tax001.000.23.512.50.49.20 3.86Total :686.90229732 2/8/2018072650 KCDA PURCHASING COOPERATIVE 300251668INV#300251668 ACCT#100828 - EDMONDS PD10 CASES MULTI USE COPY PAPER001.000.41.521.10.31.00 229.60HANDLING FEE001.000.41.521.10.31.00 67.0010.3% Sales Tax001.000.41.521.10.31.00 23.65Total :320.25229733 2/8/2018068401 KING CO OFFICE OF FINANCE WRIA8-84412INTERLOCAL AGREEMENT WATERSHED PLANNINGINTERLOCAL AGREEMENT WATERSHED PLANNING422.000.72.531.90.51.00 4,782.0015Page:4.4.aPacket Pg. 46Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds16 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :4,782.00229733 2/8/2018 068401 068401 KING CO OFFICE OF FINANCE229734 2/8/2018 068677 KONECRANES AMERICA INC 152051511FLEET SHOP CRANE 2018 MAINT INSPECTIONFleet Shop Crane 2018 Maint Inspection511.000.77.548.68.48.00 775.0010.3% Sales Tax511.000.77.548.68.48.00 79.83Total :854.83229735 2/8/2018076198 LEBERG, GAYLE 020218TAMING BIGFOOT REIMBURSEMENTReimbursement for Taming Bigfoot - LED421.000.74.537.90.49.00 18.29TAMING BIGFOOT REIMBURSEMENTS02022018Reimbursement for Taming Bigfoot - Orca421.000.74.537.90.49.00 75.00Total :93.29229736 2/8/2018074693 LETTERWORKS SIGN DESIGN BID-8968BID/ED! FINAL PAYMENT FOR SIGN PROJECT ABID/Ed! final payment on downtown140.000.61.558.70.41.00 1,029.4010.3% Sales Tax140.000.61.558.70.41.00 106.03Total :1,135.43229737 2/8/2018075769 MAILFINANCE INC N6970215N6827084 E-CERTIFIED 02/28/2018 - 05/28/N6827084 E-CERTIFIED 02/28/2018 -001.000.25.514.30.45.00 192.0010.3% Sales Tax001.000.25.514.30.45.00 19.76Total :211.76229738 2/8/2018075716 MALLORY PAINT STORE INC E0088637FS 20 - PAINT SUPPLIESFS 20 - Paint Supplies001.000.66.518.30.31.00 37.9810.0% Sales Tax001.000.66.518.30.31.00 3.8016Page:4.4.aPacket Pg. 47Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds17 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :41.78229738 2/8/2018 075716 075716 MALLORY PAINT STORE INC229739 2/8/2018 020039 MCMASTER-CARR SUPPLY CO 54610309WWTP: CARABINERS/RING GRIPCARABINERS/RING GRIP423.000.76.535.80.48.00 76.79Freight423.000.76.535.80.48.00 7.44WWTP: STUD ANCHORS/TROLLEYS54762295STUD ANCHORS/TROLLEYS423.000.76.535.80.48.00 181.56Freight423.000.76.535.80.48.00 8.29WWTP: HEAT PROTECT GLOVES/8" WRENCH550400208HEAT PROTECT GLOVES/8" WRENCH423.000.76.535.80.48.00 54.80Freight423.000.76.535.80.48.00 7.44WWTP: GASKET DISC55132686GASKET DISC423.000.76.535.80.48.00 718.26Freight423.000.76.535.80.48.00 9.63WWTP: GASKETS/WORK GLOVES55398432GASKETS/WORK GLOVES423.000.76.535.80.48.00 50.55Freight423.000.76.535.80.48.00 7.44WWTP: FLANGE/PIPE NIPPLE&FITTING.HOSE CO55435641FLANGE/PIPE NIPPLE&FITTING.HOSE COUPLING423.000.76.535.80.48.00 584.98Freight423.000.76.535.80.48.00 15.32Total :1,722.50229740 2/8/2018072223 MILLER, DOUG 1/10-1/31 GYM MONITO1/10-1/31/18 BASKETBALL GYM MONITOR1/10-1/31/18 BASKETBALL GYM MONITOR17Page:4.4.aPacket Pg. 48Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds18 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229740 2/8/2018(Continued)072223 MILLER, DOUG001.000.64.571.25.41.00 161.00Total :161.00229741 2/8/2018075891 MONTROSE ENVIRONMENTAL GROUP INV1091213WWTP: FINAL SOURCE REPORTFinal Test sent to WWTP 1/26/18423.000.76.535.80.41.00 6,515.00Total :6,515.00229742 2/8/2018021983 MOTOR TRUCKS INC ME127656UNIT 20 - AXEL - DELIVEREDUnit 20 - Axel - Delivered511.000.77.548.68.31.10 534.1010.3% Sales Tax511.000.77.548.68.31.10 55.01UNIT 20 - AXLE - PICKED UP AT STOREME128037Unit 20 - Axle - Picked up at Store511.000.77.548.68.31.10 534.109.7% Sales Tax511.000.77.548.68.31.10 51.81Total :1,175.02229743 2/8/2018070028 MPA02062018MPA CONFERENCE REGISTRATION FEE 2018MPA CONFERENCE REGISTRATION FEE 2018001.000.23.523.30.49.00 165.00Total :165.00229744 2/8/2018075539 NATURE INSIGHT CONSULTING 2WILLOW CREEK DAYLIGHTING PROJ MGMTTasks 1 - 4: Parks Project Mgmt and125.000.64.575.50.41.00 1,562.50Total :1,562.50229745 2/8/2018074356 NAVAS-RIVAS, HERNAN 26080SPANISH INTERPRETER COURT 01/24/2018SPANISH INTERPRETER COURT 01/24/2018001.000.23.512.50.41.01 103.06Total :103.06229746 2/8/2018070855 NAVIA BENEFIT SOLUTIONS 10118074JAN 2018 NAVIA FEES18Page:4.4.aPacket Pg. 49Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds19 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229746 2/8/2018(Continued)070855 NAVIA BENEFIT SOLUTIONSJAN 2018 NAVIA FEES001.000.22.518.10.41.00 878.00Total :878.00229747 2/8/2018024001 NC MACHINERY SECS0652562 UNIT 101 - STEPUnit 101 - Step511.000.77.548.68.31.10 35.26Freight511.000.77.548.68.31.10 15.0010.3% Sales Tax511.000.77.548.68.31.10 5.18Total :55.44229748 2/8/2018024302 NELSON PETROLEUM 0646436-INFLEET FILTER INVENTORYFleet Filter Inventory511.000.77.548.68.34.40 15.6610.3% Sales Tax511.000.77.548.68.34.40 1.62FLEET SHOP SUPPLIES0647209-INFleet Shop Supplies511.000.77.548.68.31.20 100.0010.3% Sales Tax511.000.77.548.68.31.20 10.30Total :127.58229749 2/8/2018024960 NORTH COAST ELECTRIC COMPANY S8299553.001WWTP: POWERFLEX & COMPONENTSPOWERFLEX & COMPONENTS423.000.76.535.80.48.00 8,036.6510.3% Sales Tax423.000.76.535.80.48.00 827.78Total :8,864.43229750 2/8/2018065720 OFFICE DEPOT 100635733001INV#100635733001 ACCT#90520437 - EDMONDS3 PK SCISSORS001.000.41.521.10.31.00 6.2519Page:4.4.aPacket Pg. 50Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds20 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229750 2/8/2018(Continued)065720 OFFICE DEPOTLETTER SIZE LAMINATING POUCHES001.000.41.521.10.31.00 29.13INDEX SIZE LAMINATING POUCHES001.000.41.521.10.31.00 9.99DYMO ADDRESS LABELS001.000.41.521.10.31.00 14.84DYMO FILE FOLDER LABELS001.000.41.521.10.31.00 13.083X3 POST IT NOTES001.000.41.521.10.31.00 24.1810.3% Sales Tax001.000.41.521.10.31.00 10.04INV#100640276001 ACCT#90520437 - EDMONDS100640276001BADGE SIZE LAMINATING POUCHES001.000.41.521.10.31.00 1.4810.3% Sales Tax001.000.41.521.10.31.00 0.15Total :109.14229751 2/8/2018 026200 OLYMPIC VIEW WATER DISTRICT 0054671HICKMAN PARK IRRIGATIONHICKMAN PARK IRRIGATION001.000.64.576.80.47.00 19.54HICKMAN PARK DRINKING FOUNTAIN & SPRINKL0060860HICKMAN PARK DRINKING FOUNTAIN &001.000.64.576.80.47.00 110.99Total :130.53229752 2/8/2018 002079 OPEN SQUARE 8435INV#8435 - EDMONDS PD50% DEPOSIT ON FURNITURE FOR THE001.000.41.594.21.64.00 26,057.18Total :26,057.18229753 2/8/2018075735 PACIFIC SECURITY 22755COURT SECURITY 01/19/2018COURT SECURITY 01/19/2018001.000.23.512.50.41.00 78.7520Page:4.4.aPacket Pg. 51Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds21 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :78.75229753 2/8/2018 075735 075735 PACIFIC SECURITY229754 2/8/2018 027060 PACIFIC TOPSOILS 18-T1031209PM YARD WASTE DUMP CUST # 5130PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1031216PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1031229PM YARD WASTE DUMP001.000.64.576.80.47.00 108.00Total :300.00229755 2/8/2018070962 PAULSONS TOWING INC 115779INV#115779 - EDMONDS PDTOW 1997 NISSAN #AXR9525001.000.41.521.22.41.00 369.0010.4% Sales Tax001.000.41.521.22.41.00 38.38INV#115919 - EDMONDS PD115919TOW 1993 FORD F150 #B78893P001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06Total :588.44229756 2/8/2018074931 PEAK CMS LLC 14700ANNUAL MAINTENANCE - P&L WARRANTY 3 CONTAnnual Maintenance (Parts & Labor512.000.31.518.88.48.00 6,354.55Total :6,354.55229757 2/8/2018028860 PLATT ELECTRIC SUPPLY INC P564462WWTP: WALL STAT/HANDY B/MISTROWALL STAT/HANDY B/MISTRO423.000.76.535.80.48.00 84.8510.3% Sales Tax423.000.76.535.80.48.00 8.74WWTP: PST PS 200'S/PS500'SP56554321Page:4.4.aPacket Pg. 52Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds22 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229757 2/8/2018(Continued)028860 PLATT ELECTRIC SUPPLY INCR&M423.000.76.535.80.48.00 400.6710.3% Sales Tax423.000.76.535.80.48.00 41.27WWTP:P569209PS PS500'S/CONDUITS423.000.76.535.80.31.00 331.5010.3% Sales Tax423.000.76.535.80.31.00 34.14PS - SUPPLIESP570781PS - Supplies001.000.66.518.30.31.00 18.9710.3% Sales Tax001.000.66.518.30.31.00 1.95WWTP: CONDUITSP580609CONDUITS423.000.76.535.80.31.00 54.3110.3% Sales Tax423.000.76.535.80.31.00 5.59PW WATER/SEWERP588514PW Water/Sewer001.000.66.518.30.31.00 34.1310.3% Sales Tax001.000.66.518.30.31.00 3.52FAC - SUPPLIESP589207FAC - Supplies001.000.66.518.30.31.00 117.08City Park Bldg - Supplies001.000.66.518.30.31.00 128.7210.3% Sales Tax001.000.66.518.30.31.00 25.32CITY PARK BLDG - LED LIGHTSY027190City Park Bldg - LED Lights001.000.66.518.30.31.00 121.4422Page:4.4.aPacket Pg. 53Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds23 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229757 2/8/2018(Continued)028860 PLATT ELECTRIC SUPPLY INCPW - Exit Light001.000.66.518.30.31.00 52.20Freight001.000.66.518.30.31.00 17.3110.3% Sales Tax001.000.66.518.30.31.00 17.88Total :1,499.59229758 2/8/2018 064088 PROTECTION ONE 31146525ALARM MONITORING CITY HALLALARM MONITORING CITY HALL 121 5TH AVE N001.000.66.518.30.42.00 53.15Total :53.15229759 2/8/2018071559 PUBLIC SAFETY SELECTION PC 3848INV 3848 EDMONDS PD JAN 2018 EXAMSPRE-EMPLOY EXAM - ALLEN001.000.41.521.10.41.00 400.00PRE-EMPLOY EXAM - ARVAN001.000.41.521.10.41.00 400.00Total :800.00229760 2/8/2018046900 PUGET SOUND ENERGY 200021829581WWTP: 12/20/17-1/22/18 METER 000390395:12/20/17-1/22/18 200 2ND AVE S / METER423.000.76.535.80.47.63 736.69Total :736.69229761 2/8/2018070809 PUGET SOUND EXECUTIVE 18-0134COURT SECURITY 01/22/2018-01/26/2018COURT SECURITY 01/22/2018-01/26/2018001.000.23.512.50.41.00 1,265.00PROBATION MRT SECURITY001.000.23.523.30.41.00 55.00Total :1,320.00229762 2/8/2018072162 RANKINS, TAMMY 1/24-1/25 MILEAGE1/24-1/25/18 MILEAGE RISK MANAGEMENT SCH1/24-1/25/18 MILEAGE RISK MANAGEMENT001.000.64.571.22.43.00 42.4023Page:4.4.aPacket Pg. 54Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds24 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :42.40229762 2/8/2018 072162 072162 RANKINS, TAMMY229763 2/8/2018 067447 RILEY, CHARLES H. 15REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 1,482.00Total :1,482.00229764 2/8/2018076465 ROBERT & GLADENE CORNICK 3-21875#730192RT UTILITY REFUND#730192RT Utility refund due to411.000.233.000 126.15Total :126.15229765 2/8/2018066964 SEATTLE AUTOMOTIVE DIST INC S3-2859934FLEET BRAKE SUPPLIESFleet Brake Supplies511.000.77.548.68.34.40 564.2610.3% Sales Tax511.000.77.548.68.34.40 58.15FLEET SHOP BRAKE SUPPLIES RETURNESS5-2878083Fleet Shop Brake Supplies Returnes511.000.77.548.68.34.40 -148.5210.3% Sales Tax511.000.77.548.68.34.40 -15.29Total :458.60229766 2/8/2018067076 SEATTLE PUMP AND EQUIPMENT CO 18-0404SEWER - OVERHAUL KITSSewer - Overhaul Kits423.000.75.535.80.31.00 332.0010.3% Sales Tax423.000.75.535.80.31.00 34.20Total :366.20229767 2/8/2018062830 SEBERS, ROD RSebersOpertr4Exm WWTP: OPERATOR 4 EXAM FEEWastewater Treatment Plant Operator 4423.000.76.535.80.49.71 98.00Total :98.00229769 2/8/2018037375 SNO CO PUD NO 1 2001-2487-3TRAFFIC LIGHT 9933 100TH AVE W / METER 124Page:4.4.aPacket Pg. 55Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds25 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229769 2/8/2018(Continued)037375 SNO CO PUD NO 1TRAFFIC LIGHT 9933 100TH AVE W / METER111.000.68.542.64.47.00 33.98TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9TRAFFIC LIGHT 23602 76TH AVE W / METER111.000.68.542.64.47.00 16.03HUMMINGBIRD PARK 1000 EDMONDS ST / METER2003-2646-0HUMMINGBIRD PARK 1000 EDMONDS ST /001.000.64.576.80.47.00 16.03FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8FRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 1,360.57TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3TRAFFIC LIGHT 22000 76TH AVE W / METER111.000.68.542.64.47.00 33.51ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3ANWAY PARK 131 SUNSET AVE / METER001.000.64.576.80.47.00 108.44DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3DECORATIVE LIGHTING 115 2ND AVE S /111.000.68.542.63.47.00 23.15BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7BRACKETT'S LANDING NORTH 50 RAILROAD001.000.64.576.80.47.00 57.27TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1TRAFFIC LIGHT 23800 FIRDALE AVE / METER111.000.68.542.64.47.00 29.67TRAFFIC LIGHT 21132 76TH AVE W / METER 12011-8789-5TRAFFIC LIGHT 21132 76TH AVE W / METER111.000.68.542.64.47.00 91.21TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6TRAFFIC LIGHT 20408 76TH AVE W / METER111.000.68.542.64.47.00 18.97LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7LIFT STATION #14 7905 1/2 211TH PL SW /423.000.75.535.80.47.10 20.7925Page:4.4.aPacket Pg. 56Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds26 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229769 2/8/2018(Continued)037375 SNO CO PUD NO 1LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6LIFT STATION #7 121 W DAYTON ST / METER423.000.75.535.80.47.10 165.26CEMETERY BUILDING2015-5730-3CEMETERY BUILDING130.000.64.536.50.47.00 175.04TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4TRAFFIC LIGHT 660 EDMONDS WAY / METER111.000.68.542.64.47.00 24.98OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6OVERHEAD STREET LIGHTING AT CEMETERY130.000.64.536.50.47.00 8.30DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7DECORATIVE LIGHTING 413 MAIN ST / METER111.000.68.542.63.47.00 339.51PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8PEDEST CAUTION LIGHT 23190 100TH AVE W111.000.68.542.64.47.00 28.05STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5STREET LIGHTING (183 LIGHTS @ 150W) /111.000.68.542.63.47.00 26.01415 5TH AVE S2017-6210-1415 5TH AVE S001.000.64.576.80.47.00 26.13WWTP: 12/22/17-1/22/18 FLOWMETER 10005202019-2991-612/22/17-1/22/18 FLOW METER 23219 74TH423.000.76.535.80.47.62 18.32FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 475.42BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5BRACKETT'S LANDING SOUTH 100 RAILROAD001.000.64.576.80.47.00 25.27CEMETERY WELL PUMP2021-6153-5CEMETERY WELL PUMP26Page:4.4.aPacket Pg. 57Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds27 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229769 2/8/2018(Continued)037375 SNO CO PUD NO 1130.000.64.536.50.47.00 178.42PEDEST CAUTION LIGHT 7801 212TH ST SW /2021-9128-4PEDEST CAUTION LIGHT 7801 212TH ST SW /111.000.68.542.63.47.00 103.119TH/CASPER LANDSCAPE BED / METER 10004452022-5063-59TH/CASPER LANDSCAPE BED / METER001.000.64.576.80.47.00 16.03TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6TRAFFIC LIGHT 22400 HWY 99 / METER111.000.68.542.64.47.00 54.03TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9TRAFFIC LIGHT 21530 76TH AVE W / METER111.000.68.542.64.47.00 27.86LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2LOG CABIN & DECORATIVE LIGHTING 120 5TH001.000.66.518.30.47.00 206.03LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9LIFT STATION #1 105 CASPERS ST / METER423.000.75.535.80.47.10 759.37STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6STREET LIGHTING (303 LIGHTS @ 200W) /111.000.68.542.63.47.00 3,877.08STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2STREET LIGHTING (13 LIGHTS @ 400W) /111.000.68.542.63.47.00 110.56STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3STREET LIGHTING (2029 LIGHTS @ 100W) /111.000.68.542.63.47.00 15,892.62STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8STREET LIGHTING (58 LIGHTS @ 250W) /111.000.68.542.63.47.00 378.83WWTP: 1/1-1/31/18 ENERGY MGMT SERVICE-NO2025-7952-01/1-1/31/18 ENERGY MANAGEMENT SERVICE /423.000.76.535.80.47.61 9.77CHARGE STATION #1 552 MAIN ST / METER 102042-9221-327Page:4.4.aPacket Pg. 58Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds28 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229769 2/8/2018(Continued)037375 SNO CO PUD NO 1CHARGE STATION #1 552 MAIN ST / METER111.000.68.542.64.47.00 89.76HAZEL MILLER PLAZA2044-6743-5HAZEL MILLER PLAZA001.000.64.576.80.47.00 40.79STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3STREET LIGHTING (1 LIGHT @ 150W) / NOT111.000.68.542.63.47.00 5.12STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7STREET LIGHTING (18 LIGHTS @ 200W) /111.000.68.542.63.47.00 120.03STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5STREET LIGHTING (5 LIGHTS @ 400W) / NOT111.000.68.542.63.47.00 60.00STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3STREET LIGHTING (2 LIGHTS @ 100W) / NOT111.000.68.542.63.47.00 15.26STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0STREET LIGHTING (26 LIGHTS @ 250W) /111.000.68.542.63.47.00 95.53DECORATIVE & STREET LIGHTING 226122053-0758-0DECORATIVE & STREET LIGHTING 22612111.000.68.542.64.47.00 215.87TRAFFIC LIGHT 22730 HWY 99 - METER 100052207-9275-8TRAFFIC LIGHT 22730 HWY 99 - METER111.000.68.542.64.47.00 195.06TRAFFIC LIGHT 21132 76TH AVE W / METER 12215-9374-2TRAFFIC LIGHT 21132 76TH AVE W / METER111.000.68.542.64.47.00 77.40Total :25,650.44229770 2/8/2018076433 SNOHOMISH COUNTY 911 124FEB-18 COMMUNICATIONSFEB-18 COMMUNICATIONS001.000.39.528.00.51.00 83,299.49FEB-18 COMMUNICATIONS28Page:4.4.aPacket Pg. 59Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds29 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229770 2/8/2018(Continued)076433 SNOHOMISH COUNTY 911421.000.74.534.80.51.00 2,192.09FEB-18 COMMUNICATIONS423.000.75.535.80.51.00 2,192.09Total :87,683.67229771 2/8/2018038300 SOUND DISPOSAL CO 103583CIVIC CENTER 250 5TH AVE NCIVIC CENTER 250 5TH AVE N001.000.66.518.30.47.00 558.58WWTP: 2/1/18 RECYCLING103584Recycling + taxes423.000.76.535.80.47.66 29.95FRANCES ANDERSON CENTER 700 MAIN ST103585FRANCES ANDERSON CENTER 700 MAIN ST001.000.66.518.30.47.00 674.47SNO-ISLE LIBRARY 650 MAIN ST103586SNO-ISLE LIBRARY 650 MAIN ST001.000.66.518.30.47.00 555.23CITY HALL 121 5TH AVE N103588CITY HALL 121 5TH AVE N001.000.66.518.30.47.00 459.89Total :2,278.12229772 2/8/2018040250 STEUBER DISTRIBUTING 2850917FLOWER PROGRAM PLANTSFLOWER PROGRAM PLANTS125.000.64.576.80.31.00 2,465.0910.3% Sales Tax125.000.64.576.80.31.00 253.90Total :2,718.99229773 2/8/2018075139 THE LOUIS BERGER GROUP INC 172201E4FE.SERVICES THRU 1/26/18E4FE.Services thru 1/26/18422.000.72.594.31.65.41 2,347.63Total :2,347.63229774 2/8/2018038315 THYSSENKRUPP ELEVATOR US53022ELEVATOR MAINTENANCE MUSEUM29Page:4.4.aPacket Pg. 60Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds30 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229774 2/8/2018(Continued)038315 THYSSENKRUPP ELEVATORELEVATOR MAINTENANCE MUSEUM 118 5TH AVE001.000.66.518.30.48.00 378.8810.3% Sales Tax001.000.66.518.30.48.00 39.02ELEVATOR MAINTENANCE SNO-ISLE LIBRARYUS53294ELEVATOR MAINTENANCE SNO-ISLE LIBRARY001.000.66.518.30.48.00 1,344.7610.3% Sales Tax001.000.66.518.30.48.00 138.51ELEVATOR MAINTENANCE F. ANDERSON CENTERUS53301ELEVATOR MAINTENANCE FRANCES ANDERSON001.000.66.518.30.48.00 1,222.7710.3% Sales Tax001.000.66.518.30.48.00 125.95ELEVATOR MAINTENANCE CIVIC CENTERUS53869ELEVATOR MAINTENANCE CIVIC CENTER 250001.000.66.518.30.48.00 1,227.1410.3% Sales Tax001.000.66.518.30.48.00 126.40ELEVATOR MAINTENANCE SENIOR CENTERUS54073ELEVATOR MAINTENANCE SENIOR CENTER 220001.000.66.518.30.48.00 293.5710.3% Sales Tax001.000.66.518.30.48.00 30.24Total :4,927.24229775 2/8/2018071549 UNIVAR USA INC KT536807WWTP: 2/1/18 SODIUM BISULFITE2/1/18 SODIUM BISULFITE423.000.76.535.80.31.54 1,900.1510.3% Sales Tax423.000.76.535.80.31.54 195.71Total :2,095.86229776 2/8/2018044300 US POSTAL SERVICE PO Box 20082018 ANNUAL RENTAL FEE FOR EDMONDS2018 Annual Rental Fee for Edmonds30Page:4.4.aPacket Pg. 61Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds31 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229776 2/8/2018(Continued)044300 US POSTAL SERVICE421.000.74.534.80.45.00 486.662018 Annual Rental Fee for Edmonds423.000.75.535.80.45.00 486.662018 Annual Rental Fee for Edmonds422.000.72.531.90.45.00 486.68Total :1,460.00229777 2/8/2018 044960 UTILITIES UNDERGROUND LOC CTR8010128UTILITIES UNDERGROUND LOCATION CENTERUTILITIES UNDERGROUND LOCATION CENTER421.000.74.534.80.41.00 114.51UTILITIES UNDERGROUND LOCATION CENTER422.000.72.531.90.41.00 114.51UTILITIES UNDERGROUND LOCATION CENTER423.000.75.535.80.41.00 117.99Total :347.01229778 2/8/2018 067865 VERIZON WIRELESS 9800370150C/A 571242650-0001iPhone/iPad Cell Service Bld Dept001.000.62.524.20.42.00 476.17iPhone/iPad Cell Service City Clerk001.000.25.514.30.42.00 75.88iPhone/iPad Cell Service Econ001.000.61.557.20.42.00 76.19iPad Cell Service Council001.000.11.511.60.42.00 300.10iPhone/iPad Cell Service Court001.000.23.512.50.42.00 75.88iPhone/iPad Cell Service Development001.000.62.524.10.42.00 96.18iPhone/iPad Cell Service Engineering001.000.67.518.21.42.00 930.33iPhone/iPad Cell Service Facilities001.000.66.518.30.42.00 244.39iPhone/iPad Cell Service Finance001.000.31.514.23.42.00 106.1831Page:4.4.aPacket Pg. 62Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds32 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229778 2/8/2018(Continued)067865 VERIZON WIRELESSiPhone/iPad Cell Service HR001.000.22.518.10.42.00 96.18iPhone/iPad Cell Service IS512.000.31.518.88.42.00 288.24iPhone/iPad Cell Service Mayor's Office001.000.21.513.10.42.00 101.20iPhone/iPad Cell Service Parks Dept001.000.64.571.21.42.00 100.13iPhone/iPad Cell Service Police Dept001.000.41.521.22.42.00 1,572.45Air cards Police Dept001.000.41.521.22.42.00 1,106.05iPhone/iPad Cell Service Planning Dept001.000.62.558.60.42.00 80.02iPhone/iPad Cell Service PW Admin001.000.65.518.20.42.00 26.56iPhone/iPad Cell Service PW Admin421.000.74.534.80.42.00 7.59iPhone/iPad Cell Service PW Admin422.000.72.531.90.42.00 26.56iPhone/iPad Cell Service PW Admin423.000.75.535.80.42.00 7.59iPhone/iPad Cell Service PW Admin423.000.76.535.80.42.00 7.58iPhone/iPad Cell Service PW Street Dept111.000.68.542.90.42.00 228.23iPhone/iPad Cell Service PW Fleet511.000.77.548.68.42.00 56.17iPhone/iPad Cell Service PW Water/Sewer421.000.74.534.80.42.00 159.28iPhone/iPad Cell Service PW Water/Sewer423.000.75.535.80.42.00 159.28iPhone/iPad Cell Service Sewer Dept423.000.75.535.80.42.00 282.1032Page:4.4.aPacket Pg. 63Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds33 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229778 2/8/2018(Continued)067865 VERIZON WIRELESSiPhone/iPad Cell Service Water421.000.74.534.80.42.00 338.27iPad Cell Service Storm422.000.72.531.90.42.00 115.89iPad Cell Service Street/Storm111.000.68.542.90.42.00 280.07iPad Cell Service Street/Storm422.000.72.531.90.42.00 280.07iPhone/iPad Cell Service WWTP423.000.76.535.80.42.00 691.02iPhone/iPad Cell Service Parks001.000.64.576.80.42.00 152.35C/A 772540262-000019800496359Lift Station access512.000.31.518.88.42.00 44.64Total :8,588.82229779 2/8/2018069816 VWR INTERNATIONAL INC 8081196837WWTP: PIPETTES/GLOVES/SOAPCANNISTERS/KIMPIPETTES/GLOVES/SOAPCANNISTERS/KIMWIPES423.000.76.535.80.31.00 1,000.9310.3% Sales Tax423.000.76.535.80.31.00 103.10Total :1,104.03229780 2/8/2018061485 WA ST DEPT OF HEALTH 225002018 OPERATING PERMIT SYSTEM CERT2018 Operating Permit System Cert421.000.74.534.80.49.00 11,344.95Total :11,344.95229781 2/8/2018075283 WAVE04425305IRU STRAND MAINT FEE-7100 210TH ST SWIRU Op & Main Fee - IRU Maintenance Fee512.000.31.518.87.45.00 319.06FIBER HIGH SPEED INTERNET SERVICE8136 50 211 00055035High Speed Internet service 02/01/18 -512.000.31.518.87.42.00 816.0033Page:4.4.aPacket Pg. 64Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds34 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :1,135.06229781 2/8/2018 075283 075283 WAVE229782 2/8/2018 073552 WELCO SALES LLC 7427JURY ENVELOPESJURY ENVELOPES001.000.23.512.50.49.20 283.0010.3% Sales Tax001.000.23.512.50.49.20 29.15UTILTIY BILLING - 2500 #10 REGULAR7428Utiltiy Billing - 2500 #10 Regular421.000.74.534.80.31.00 122.33Utiltiy Billing - 2500 #10 Regular422.000.72.531.90.31.00 122.33Utiltiy Billing - 2500 #10 Regular423.000.75.535.80.31.00 122.3410.3% Sales Tax421.000.74.534.80.31.00 12.6010.3% Sales Tax422.000.72.531.90.31.00 12.6010.3% Sales Tax423.000.75.535.80.31.00 12.60CITY CLERKS - COPY PAPER74294-CASES OF X9000 COPY PAPER001.000.25.514.30.31.00 141.4010.3% Sales Tax001.000.25.514.30.31.00 14.56Total :872.91229783 2/8/2018 064008 WETLANDS & WOODLANDS 22794PM: PLANTS FOR HICKMAN PARKPM: PLANTS FOR HICKMAN PARK001.000.64.576.80.31.00 93.207.7% sales tax001.000.64.576.80.31.00 7.18Total :100.38229784 2/8/2018051050 WYATT, ARTHUR D 14REIMBURSEMENTREIMBURSEMENT34Page:4.4.aPacket Pg. 65Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
02/08/2018Voucher ListCity of Edmonds35 7:50:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount229784 2/8/2018(Continued)051050 WYATT, ARTHUR D009.000.39.517.20.23.00 153.24Total :153.24229785 2/8/2018070432 ZACHOR & THOMAS PS INC 1200JAN-18 RETAINERMonthly Retainer001.000.36.515.33.41.00 22,204.74Total :22,204.74Bank total : 370,495.47109 Vouchers for bank code :usbank370,495.47Total vouchers :Vouchers in this report10935Page:4.4.aPacket Pg. 66Attachment: claim cks 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 183rd Pl SW Storm Repairs c491 E6FE
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
STR 2014 Chip Seals c451 E4CB
STM 2014 Drainage Improvements c433 E4FA
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Overlays c452 E4CC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STR 2015 Overlay Program c463 E5CA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
STR 2015 Traffic Calming c471 E5AB
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
STR 2017 Traffic Calming i021 E7AA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
SWR 2018 Sewerline Overlays i035 E8CE
STR 2018 Traffic Calming i027 E8AA
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
SWR 2018/19 Sewerline Replacement Project c492 E6GC
WTR 2019 Waterline Replacement c498 E7JA
Revised 2/8/2018
4.4.b
Packet Pg. 67 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR 220th Adaptive i028 E8AB
STR 220th Street Overlay Project c462 E4CD
STM 224th & 98th Drainage Improvements c486 E6FB
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STM 3rd Ave Rain Gardens i012 E6FC
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
FAC A/V Upgrades - Council Chambers c476 E5LA
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
PRK City Spray Park c417 E4MA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
FAC Edmonds Fishing Pier Rehab c443 E4MB
STM Edmonds Marsh Feasibility Study c380 E2FC
General Edmonds Waterfront Access Analysis c478 E5DB
FAC ESCO III Project c419 E3LB
PRK FAC Band Shell Replacement c477 E6MB
WTR Five Corners Reservoir Re-coating c473 E5KA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
Revised 2/8/2018
4.4.b
Packet Pg. 68 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Hwy 99 Gateway Revitalization s014 E6AA
STM Lake Ballinger Associated Projects c436 E4FD
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
STR Minor Sidewalk Program i017 E6DD
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
FAC Public Safety Controls System Upgrades c444 E4LA
STM Seaview Park Infiltration Facility c479 E5FD
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
UTILITIES Standard Details Updates s010 E5NA
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STM Update Stormwater Management Code & Associated Projects c467 E5FB
UTILITIES Utility Rate Update s013 E6JA
PRK Veteran's Plaza c480 E6MA
STM Video Assessment of Stormwater Lines c459 E4FF
PRK Waterfront Restoration m103 E7MA
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
WWTP WWTP Outfall Pipe Modifications c481 E5HA
PRK Yost Park Spa c494 E6MC
Revised 2/8/2018
4.4.b
Packet Pg. 69 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4CD c462 220th Street Overlay Project
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STM E4FE c455 Dayton Street Stormwater Pump Station
STM E4FF c459 Video Assessment of Stormwater Lines
SWR E4GA c441 2015 Sewerline Replacement Project
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
SWR E4GC c461 Lift Station #1 Basin & Flow Study
Revised 2/8/2018
4.4.b
Packet Pg. 70 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
WTR E4JB c440 2015 Waterline Replacement Program
WTR E4JC c460 2016 Water Comp Plan Update
FAC E4LA c444 Public Safety Controls System Upgrades
PRK E4MA c417 City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STR E5CA c463 2015 Overlay Program
WTR E5CB c475 2015 Waterline Overlays
SWR E5CC i007 2015 Sewerline Overlays
STR E5DA c474 Bikelink Project
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E5FD c479 Seaview Park Infiltration Facility
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JA c468 2016 Waterline Replacement Projects
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
FAC E5LA c476 A/V Upgrades - Council Chambers
UTILITIES E5NA s010 Standard Details Updates
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6CA i008 2016 Overlay Program
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STR E6DB s016 ADA Transition Plan
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FB c486 224th & 98th Drainage Improvements
STM E6FC i012 3rd Ave Rain Gardens
STM E6FD s017 Stormwater Comp Plan Update
Revised 2/8/2018
4.4.b
Packet Pg. 71 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
SWR E6GC c492 2018/19 Sewerline Replacement Project
UTILITIES E6JA s013 Utility Rate Update
WTR E6JB i014 2017 Waterline Replacement Projects
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MA c480 Veteran's Plaza
PRK E6MB c477 FAC Band Shell Replacement
PRK E6MC c494 Yost Park Spa
STR E7AA i021 2017 Traffic Calming
STR E7AB i024 Audible Pedestrian Signals
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7CD i025 89th Pl W Retaining Wall
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STM E7FA m105 OVD Slope Repair & Stabilization
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
STM E7FG m013 NPDES (Students Saving Salmon)
WTR E7JA c498 2019 Waterline Replacement
PM E7MA c276 Dayton Street Plaza
PRK E7MA m103 Waterfront Restoration
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
PM E8MA c282 Fourth Avenue Cultural Corridor
Revised 2/8/2018
4.4.b
Packet Pg. 72 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
PM E7MA c276 Dayton Street Plaza
PM E8MA c282 Fourth Avenue Cultural Corridor
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1DA c354 Sunset Walkway Improvements
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
SWR E3GA c398 2013 Sewerline Replacement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
PRK E4MA c417 City Spray Park
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR E3AB c427 SR104 Corridor Transportation Study
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STR E4CA c438 2014 Overlay Program
WTR E4JB c440 2015 Waterline Replacement Program
SWR E4GA c441 2015 Sewerline Replacement Project
FAC E4MB c443 Edmonds Fishing Pier Rehab
FAC E4LA c444 Public Safety Controls System Upgrades
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
Revised 2/8/2018
4.4.b
Packet Pg. 73 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FE c455 Dayton Street Stormwater Pump Station
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
STM E4FF c459 Video Assessment of Stormwater Lines
WTR E4JC c460 2016 Water Comp Plan Update
SWR E4GC c461 Lift Station #1 Basin & Flow Study
STR E4CD c462 220th Street Overlay Project
STR E5CA c463 2015 Overlay Program
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
WTR E5JA c468 2016 Waterline Replacement Projects
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
STR E5DA c474 Bikelink Project
WTR E5CB c475 2015 Waterline Overlays
FAC E5LA c476 A/V Upgrades - Council Chambers
PRK E6MB c477 FAC Band Shell Replacement
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FD c479 Seaview Park Infiltration Facility
PRK E6MA c480 Veteran's Plaza
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STM E6FB c486 224th & 98th Drainage Improvements
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GC c492 2018/19 Sewerline Replacement Project
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MC c494 Yost Park Spa
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
WTR E7JA c498 2019 Waterline Replacement
STR E7AC i005 228th St. SW Corridor Improvements
SWR E5CC i007 2015 Sewerline Overlays
STR E6CA i008 2016 Overlay Program
Revised 2/8/2018
4.4.b
Packet Pg. 74 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FC i012 3rd Ave Rain Gardens
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
WTR E6JB i014 2017 Waterline Replacement Projects
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7AA i021 2017 Traffic Calming
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7AB i024 Audible Pedestrian Signals
STR E7CD i025 89th Pl W Retaining Wall
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STM E7FG m013 NPDES (Students Saving Salmon)
PRK E7MA m103 Waterfront Restoration
STM E7FA m105 OVD Slope Repair & Stabilization
UTILITIES E5NA s010 Standard Details Updates
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
UTILITIES E6JA s013 Utility Rate Update
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6DB s016 ADA Transition Plan
STM E6FD s017 Stormwater Comp Plan Update
Revised 2/8/2018
4.4.b
Packet Pg. 75 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC A/V Upgrades - Council Chambers c476 E5LA
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC ESCO III Project c419 E3LB
FAC Public Safety Controls System Upgrades c444 E4LA
General Edmonds Waterfront Access Analysis c478 E5DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PRK City Spray Park c417 E4MA
PRK FAC Band Shell Replacement c477 E6MB
PRK Veteran's Plaza c480 E6MA
PRK Waterfront Restoration m103 E7MA
PRK Yost Park Spa c494 E6MC
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STM 183rd Pl SW Storm Repairs c491 E6FE
STM 2014 Drainage Improvements c433 E4FA
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STM 224th & 98th Drainage Improvements c486 E6FB
STM 3rd Ave Rain Gardens i012 E6FC
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
STM Edmonds Marsh Feasibility Study c380 E2FC
STM Lake Ballinger Associated Projects c436 E4FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Seaview Park Infiltration Facility c479 E5FD
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Update Stormwater Management Code & Associated Projects c467 E5FB
Revised 2/8/2018
4.4.b
Packet Pg. 76 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Video Assessment of Stormwater Lines c459 E4FF
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 2014 Chip Seals c451 E4CB
STR 2014 Overlay Program c438 E4CA
STR 2015 Overlay Program c463 E5CA
STR 2015 Traffic Calming c471 E5AB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
STR 2017 Traffic Calming i021 E7AA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
STR 2018 Traffic Calming i027 E8AA
STR 220th Street Overlay Project c462 E4CD
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Hwy 99 Gateway Revitalization s014 E6AA
STR Minor Sidewalk Program i017 E6DD
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
Revised 2/8/2018
4.4.b
Packet Pg. 77 Attachment: FrequentlyUsedProjNumbers 02-08-18 (Approval of claim and replacement payroll checks.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Sunset Walkway Improvements c354 E1DA
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STR 220th Adaptive i028 E8AB
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018/19 Sewerline Replacement Project c492 E6GC
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
UTILITIES Standard Details Updates s010 E5NA
UTILITIES Utility Rate Update s013 E6JA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
WTR 2019 Waterline Replacement c498 E7JA
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
WTR Five Corners Reservoir Re-coating c473 E5KA
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 2/8/2018
4.4.b
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City Council Agenda Item
Meeting Date: 02/13/2018
EPOA -Law Support collective bargaining agreement (1/1/17-12/31/19)
Staff Lead: {Type Name of Staff Lead
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
The City and the Union (Edmonds Police Officers' Association -Representing Law Enforcement Support
Service Employees) reached an agreement on the terms of their collective bargaining agreement
covering the period 1/1/17-12/31/19.
{ResComments:CleanFormat}
Narrative
The City and the Union (Edmonds Police Officers' Association -Representing Law Enforcement Support
Service Employees) reached an agreement on the terms of their collective bargaining agreement
covering the period 1/1/17-12/31/19.
The Union ratified this agreement in January 2018. This agreement was approved in executive session
for the consent agenda at the 2/13/18 meeting.
A copy of the agreement is attached.
Attachments:
EPOA Law Support - Jan 1 2017 through Dec 31 2019- 1.18
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AGREEMENT
By and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the
Law Enforcement Support Service Employees)
JANUARY 1, 2014 2017 THROUGH DECEMBER 31,
20162019
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TABLE OF CONTENTS
ARTICLE I RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL
DEDUCTION
3
ARTICLE II GENDER 34
ARTICLE III ASSOCIATION RIGHTS 4
ARTICLE IV HOURS OF WORK, OVERTIME, AND CALLBACK, JOB SHARE
AND PART-TIME EMPLOYMENT
4
ARTICLE V PROBATION, SENIORITY AND LAYOFF'S
78
ARTICLE VI WAGES 89
ARTICLE VII HOLIDAYS 9
ARTICLE VIII ARTICLE VII
VACATIONS HOLIDAYS
10 9 ARTICLE IX ARTICLE VIII
LEAVES 11 10 ARTICLE X ARTICLE IX
INSURANCE LEAVES
14 10 ARTICLE XI ARTICLE X
UNIFORMS ALLOWANCE AND OTHER EQUIPMENT INSURANCE
15 13 ARTICLE XII ARTICLE XI
MISCELLANEOUS UNIFORMS ALLOWANCE AND OTHER EQUIPMENT
17 15 ARTICLE XIII ARTICLE XII
NO STRIKE PROVISION MISCELLANEOUS
17 16 ARTICLE XIII NO STRIKE PROVISION 17
ARTICLE XIV
DISCHARGE, REDUCTION OR DEPRIVATION OF PRIVILEGES 17 ARTICLE XV ARTICLE XIV
GRIEVANCE PROCEDURE DISCHARGE, REDUCTION OR DEPRIVATION OF PRIVILEGES
18 17
ARTICLE XVI ARTICLE XV
SAVINGS CLAUSE & MISCELLANEOUS GRIEVANCE PROCEDURE
20 17 ARTICLE XVII ARTICLE XVI
DURATION SAVINGS CLAUSE & MISCELLANEOUS
20 19 ARTICLE XVIII ARTICLE XVII
ENTIRE AGREEMENT DURATION
20 20 APPENDIX "A" ARTICLE XVIII
ENTIRE AGREEMENT 21 20 APPENDIX "B" APPENDIX "A" BILL OF RIGHTS 24 21 APPENDIX "C" APPENDIX "B" DRUG & ALCOHOL POLICY 30 24
APPENDIX “D” INFORMATION SERVICES ACCEPTABLE USE POLICY 39
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AGREEMENT
By and
between
CITY OF EDMONDS,
WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION
(Representing the Law Enforcement Support Service
Employees)
JANUARY 1, 2014 2017 THROUGH DECEMBER 31,
20162019
THIS AGREEMENT is by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred
to as the Employer, and the EDMONDS POLICE OFFICERS' ASSOCIATION, hereinafter referred to as
the Association.
ARTICLE I. RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION
1.1 Recognition-The Employer recognizes the Association as the sole Collective Bargaining
representative for all Employees within the Bargaining Unit as specified in APPENDIX "A."
1.2 Association Membership- It shall be a condition of employment that all Employees of the Employer
who are members of the Association in good standing until effective date of this Agreement shall
remain members in good standing or pay an agency fee and those who are not members on the
effective date of this Agreement, shall, on the thirty-first (31st) day following the effective date of this
Agreement, become and remain members in good standing in the Association or pay an agency fee.
1.2.1 In accordance with RCW 41.56.122 Employees who for bona fide religious tenets or teachings of
a church or religious body are forbidden from joining a Union/Association as may be determined
by the Public Employment Relations Commission (PERC) shall contribute an amount equivalent to
regular Union/Association dues to a non-religious charity or to another charitable organization
mutually agreed upon by the affected Employee and the Association to which such Employee
would otherwise pay the regular monthly dues. If the Employee and Association are unable to
agree, the Public Employment Relations Commission shall designate the charity. The Employee
shall furnish written proof to the Association and the Employer that such payment has been made.
1.3 Payroll Deduct - The Employer shall deduct from the pay of all Employees the dues of the
Association and shall remit to said Association all such deductions monthly, except that all
deductions for the above items must be uniform and regular to accommodate the monthly machine
processed payroll. Where laws require written authorization by the Employee, the same shall be
furnished in the form required. No deduction shall be made which applicable law prohibits. The
Association shall indemnify, defend and hold the Employer harmless against any claims made and
against any suit instituted against the Employer on account of any check-off of dues for the
Association. The Association shall refund to the Employer any amounts paid to it in error on account
of the check-off provision upon presentation of proper evidence thereof.
1.4 Association Notification - Within fifteen (15) days from the date of hire of a new Employee, the
Employer shall forward to the Association the name and address and social security number of the
new Employee. The Employer shall promptly notify the Association of all Employees leaving its
employment.
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ARTICLE II. GENDER
2.1 Wherever the words Employee or Employees are used in this Agreement, they are intended and
shall be construed so as to apply equally to either gender.
ARTICLE III. ASSOCIATION RIGHTS
3.1 Association Officials Time-Off - An Association Official who is an Employee in the Bargaining
Unit(Association Board Officer, Negotiation Team Member and/or Shop Steward as appropriate
to the specific activity) shall be granted a reasonable amount of release time if on duty
while actually conducting contract negotiations, contract administration or discipline representation
with the Employer on behalf of the Employees in the Bargaining Unit or actually engaged in
preparatory meetings for said activities with the Employee. This does not include research and
other p rep aration activities n o t specifically enumerated and provided:
o They notify the Employer at least forty-eight (48) hours prior to the time-off,
o The Employer is able to properly staff the Employee's job duties during the time- off,
o And the wage cost to the Employer is no greater than the cost that would have been incurred
had the Association Official not taken time-off.
When Association activities, as enumerated above, must be scheduled during an Association
Official's off duty hours, adjustments shall be made to the Official's regular schedule on an hour for
hour (straight time) basis.
3.2 Association Investigation and Visitation Privileges - The Business Representative of the
Association, with the permission of the Department Head or designee, may visit the work location of
Employees at any reasonable time and location for the purpose of investigating grievances. Such
representative shall limit activities during such investigations to matters relating to this Agreement;
provided however; the labor representative shall not interfere with the operation or normal routine of
any department.
3.3 Bulletin Board - The Employer shall provide suitable space for a bulletin board to be used
exclusively by the Association.
3.4 Use of Equipment- Bargaining Unit Officials may make occasional but limited use of City
owned/operated communication resources (telephone, facsimile, voice mail, electronic mail, copier,
computer) for communications; specifically, incidental or minimal use is permitted. Incidental or
minimal use is that which is both brief in duration and accumulation and does not interfere with or
impact the conduct of official City business due to volume, frequency or impedes Employee's
performance of their official duties. In no event will the Association use the City communications
resources for internal Association business beyond that permitted for minimal use or for any political
use.
The Association will supply one (1) box/case of paper of a similar type and quality as used by the
City on an annual basis to the City.
ARTICLE IV. HOURS OF WORK, OVERTIME AND CALLBACK
4.1 The workweek shall be comprised of four (4) or more consecutive equal days ON duty and two
(2) or more consecutive days OFF duty. The sum total of time worked shall not exceed forty (40)
hours per week based on an annual average. The Association and the City may mutually agree to
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reopen Article IV, Section 4.1, for the purpose of negotiating a departure from the status quo on
shift hours and days on/days off rotation during the term of this Collective Bargaining
Agreement.
4.1.1 The policy of bidding for shift assignments on a seniority basis by rank or within classification shall
be recognized, provided seniority may be disregarded for good cause by the Employer.
Shift bids for the following year open on September 1 and close on or about October 1 and shall
be open for thirty (30) days. Employees shall be notified of the result of the bid on or about October
15. Bid results may be subject to change due to events such as promotion, resignation or other good
cause. For the purpose of this article, "on or about" means not to exceed three (3) days.
4.1.2 A workday shall normally include the following based on shift hours:
Shifts of 8 hours: One (1) thirty (30) minute meal period, two (2) fifteen
(15) minute rest periods
Shifts of 10 hours: One (1) forty five (45) minute meal period, two (2) fifteen
(15) minute rest periods
4.2 Overtime - Overtime shall be that time worked in excess of the scheduled hours of work which shall
be compensated at the rate of one and one-half (1.5) times the Employee's regular straight-time hourly
rate of pay.
4.2.1 All approved overtime shall be compensated for in increments of fifteen (15) minutes with the
major portion of fifteen (15) minutes being paid as fifteen (15) minutes.
4.3 Call Back- The Employee is considered to be on paid status upon being ordered back to work (i.e.
notification of a call out) and off paid status when leaving the police facility or other Employer
designated work site. In the case of pre-scheduled meetings, court appearances and other
scheduled events, paid status commences at the time scheduled for the event and ends when the
event is over but at no time less than the three (3) hour minimum as described later in this Section.
Employees ordered to report back to duty after going home after their regular shift, or ordered to
report back to work on their day off, including time required to be spent in court, either as a
witness or in assistance on another officer’s case, or in attendance at department meetings shall be
guaranteed three (3) hours at the rate of one and one-half (1.5) times the Employee's regular straight
time hourly rate of pay. In the event an Employee is not notified by 12:00 noon forty eight (48)
hours prior to a scheduled or subpoenaed Court appearance on a regularly scheduled day off that
such an appearance is not necessary, the Employee shall be guaranteed two and one-half (2.5)
hours at the Employee's regular straight time hourly rate of pay.
4.4 Required Training- On-duty training will be compensated at the Employee's regular rate of pay
with shift adjustments allowed as necessary and agreed upon by the Supervisor and Employee. OFF
duty required training shall be paid with compensatory time off or paid at the time and one-half (1.5)
rate with three (3) hour minimum.
4.4.1 Training While On-Duty - If scheduled training occurs while on duty and consists of eight (8) hours or
more; the hours of training shall constitute an entire workday, regardless of the Employee’s hours of duty.
While attending training on duty and the hours of instruction are less than eight (8) hours due to
circumstances such as the instructor releasing the class early from training, the Employee has the option of
returning to work or using leave time of their choice to fulfill their training obligations.
Scenarios:
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o Employee attends training that is scheduled for eight (8) hours or more. The training ends early,
possibly in seven (7) hours. He The Employee must use “leave time” of their choice to complete an
eight (8) hour period.
o An Employee attends training that is scheduled for less than eight (8) hours. The Employee shall
return to duty to complete their obligation to their obligated shift hours of duty.
4.5 Shift Premium - Employees who are assigned to work a regular shift that includes hours between
1900 and 0600 hours, (the "Premium Period") shall receive a shift premium of five percent (5%) of
the hourly wage, in addition to their hourly rate of pay. The shift premium shall apply to all hours
worked as part of an assigned, regular shift that includes hours within the Premium Period.
Employees who elect, but are not assigned, to work regular shifts that include hours within the
Premium Period will not receive a shift premium for such shifts. Employees assigned to a shift that
is eligible for the shift premium will receive the shift premium for any overtime hours attached to
their shift that fall within the Premium Period, but will not receive the shift premium for overtime
hours falling outside the Premium Period. Employees whose regular shifts do not include hours
within the Premium Period will not receive the shift premium for overtime hours or overtime shifts
worked within the Premium Period.
o e. g: Employee works a regular shift from 1800 to 0600 hours. They will receive the shift
premium for all twelve (12) hours. If the Employee works three (3) hours overtime from
0600 to
0900 hours, they would not receive the shift premium for the overtime hours.
o Employee works a regular shift from 1500 to 0300 hours. The Employee works two (2)
hours overtime from 0300 to 0500 hours. The Employee will receive the shift premium for
all twelve (12) hours of their regular shift and will also receive the shift premium for the
two (2) overtime hours.
o Employee normally works a regular shift between 0700 and 1700 hours. The Employee
elects to change the work schedule one (1) day to work 1200 to 2200 hours to accommodate
an assignment/meeting. The Employee would not receive the shift premium.
o Employee elects or is mandated to work an overtime shift between 1800 and 0600 hours. The
Employee would receive overtime pay, but would not receive the shift premium.
4.6 Employees shall receive overtime for all shifts rescheduled with less than fourteen (14) days’ notice
except where there is a bona fide emergency. The fourteen (14) day notification and the one and one
half (1.5) times regular straight time hourly rate of pay requirement may be waived by the Association
on behalf of the Employee.
4.7 Requests to schedule Compensatory or Holiday time shall be made not less than fourteen (14) days
in advance of the requested date, provided, however, that compensatory time may be scheduled with
less than fourteen (14) days’ notice only when the request would not require the Employer to call
another Employee to work in order to meet minimum staffing requirement, provided further that an
Employee requesting compensatory time with less than fourteen (14) days’ notice shall be allowed
the time off if the Employee arranges for a volunteer replacement. Whether the substitute Employee
works at the request of the Employer or at the request of another Employee, overtime will be paid.
Accumulation of compensatory time shall be limited to a maximum accrual of eighty (80) hours at
any one time. Any hours accrued in excess of the maximum shall be paid to the Employee at the next
regularly scheduled pay period. It will be the responsibility of the Employee to provide as much
notification as possible. Requests submitted less than eight (8) hours prior to the start of a shift, may
be denied by a Supervisor. While actually at work, an Employee will be granted a request to leave
early if the staffing levels are met and work load allows.
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4.8 Job ShareJob Sharing and Part-Time Employment
4.8.1 Job Share-Definition and Implementation- A job share position is defined as a full-time
budgeted position, which is occupied by two (2) part-time Employees. Job sharing shall be
implemented, only upon the approval of the Chief of Police or designee.
4.8.2 Job Share- Schedule- Employees will share a full-time position on an agreed upon work
schedule, which is convenient to the Employer and the Employees. Examples of schedules that
might be used are:
o One Employee works two (2) ten (10) hour days and one (1) five (5) hour day and the
other
Employee works one (1) ten (10) hour day and one (1) five (5) hour day;
o One Employee works three (3) five (5) hour days and one (1) ten (10) hour day and the
other Employee works three (3) five (5) hour days;
o Each Employee works five (5) hours per day;
o Each Employee works forty (40) hours in alternating weeks.
4.8.3 Job Share-Coordination- The Employees will be expected to coordinate with each other so
that the responsibilities of the position and the level of required productivity are not
adversely affected.
4.8.4 Job Share-Compensation- Each employee will be paid the hourly rate of pay of the established
salary for the position. Due to seniority, two (2) Employees may be paid at different steps in the
salary grade, however. Whenever one (1) Employee works during vacation, sick leave or other
absence of the second Employee, the working Employee will receive additional compensation at
the regular rate of pay for excess hours worked up to forty (40) hours in one (1) week. Any hours
worked beyond forty (40) in one (1) week will be compensated at time and one-half (1.5).
4.8.5 Job Share-Benefits - Each Employee will be entitled to the following benefits:
o Vacation, Sick Leave, and Holidays and Uniform Allowance on a pro-rated basis;
o Medical, Dental and Vision insurance with the Employer share of the premium pro-rated;
o LA Term Liife Insurance policyand Short-term Disability paid for in full by the Employer;
o Participation in other Employee programs, including but not limited to the
Employee Suggestion Program, Perfect Attendance Award, Wellness Program, and
Employee Assistance Program.;
Participation in the MEBT program;
Participation in the State of Washington Department of Retirement Systems (DRS).
If any additional employee benefits are provided to full-time employees, the parties will discuss whether part-
time employees will receive the benefits and, if so, at what level.
4.8.6 Job Share- Termination of Job-Share Position- Should either job share participant leave,
the remaining participant will revert back to full-time statustime status until such time as a
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suitable replacement can be employed. In addition, the Employer reserves the right to
discontinue the job share position at any time for legitimate operational reasons.
4.8.7 Job Share-First Right of Refusal on an Open Full-Time Position- Should a job share participant
wish to return to full time status and a full time position is then available, the job share participant
shall have first right of refusal to the full time position.
4.8.9 Regular Part-Time Employee-Definition and Implementation- An employee who has successfully
completed an orientation period (sometimes referred to as probationary or trial period) and who
regularly works less than (40) hours but at least (20) hours a week. Benefits provided to a part-time
employee shall be pro-rated based upon the ratio of the regularly scheduled hours per week of the
part-time employee to 40 hours per week.
4.8.10 Regular Part-Time Employee-Schedule- The part-time position schedule will be position specific
and crafted to accomplish the intended purpose of the position and to accomplish the objectives of
the department. Where reasonably possible, the employee’s work schedule shall be posted at least
thirty (30) days prior to the beginning of the applicable work period. Vacation leave, holiday leave
and pre-planned sick leave use will be scheduled in advance and in coordination with the unit
supervisor.
4.8.11 Regular Part-Time Employee-Benefits- Each Employee will be entitled to the following benefits:
Vacation, Sick Leave and Holidays on a pro-rated basis;
Medical, Dental and Vision insurance with the Employer share of the premium pro-rated;
A Term Life Insurance policy paid for in full by the Employer;
Participation in other Employee programs, including but not limited to the Employee Suggestion
Program, Perfect Attendance Award, Wellness Program, and Employee Assistance Program.
Participation in the MEBT program;
Participation in the State of Washington Department of Retirement Systems (DRS).
If any additional employee benefits are provided to full-time employees, the parties will discuss whether part-
time employees will receive the benefits and, if so, at what level.
ARTICLE V. PROBATION SENIORITY AND LAYOFFS
5.1 Probation Period - Non-Commissioned Employees and Employees with Special Commissions
shall be subject to a twelve (12) month probation period commencing with their first date of regular
employment in a position within the Bargaining Unit. Any probationary period shall be extended
automatically for the number of work days equal to the number of work days an Employee was
absent in excess of ten (10) work days during the probationary period. Discharge of an Employee
during this probation period shall not be subject to Section 15.1.
5.2 "Seniority" shall be defined as total length of service in the Bargaining Unit computed from the
Employee's most recent first compensated day of regular employment within the Bargaining Unit,
excluding the portion of extended leave of absence in excess of thirty (30) days and excluding
periods of layoff less than twelve (12) months.
5.2.1 "Seniority by Rank" as used in this Agreement shall accrue from the effective date of promotion to the
Employee's current rank.
5.3 The Employer shall provide the Association with a list of all current Employees of the Bargaining Unit with their respective seniority dates on July 1st of each year and shall post a copy of same on the Association bulletin board.
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5.3.1 An Employee shall lose all seniority in the event of discharge or voluntary termination or layoff in
excess of twelve (12) months.
5.4 Layoffs- Positions within the Bargaining Unit shall be assigned to "work units" as
follows:
Police Services: Police Services Assistant
Animal Control/Ordinance Enforcement: Senior Animal Control/Ordinance Enforcement Officer,
Animal Control/Ordinance Enforcement Officer
Crime Prevention: Crime Prevention Coordinator
Property: Property Officer
In the event of a layoff involving any of these work units, full time Employees, will be laid off by
reverse order of seniority within the affected work unit (as contrasted with seniority as defined in
Section 5.2). A part-time or job share Employee will be laid off by reverse order of seniority prior to
any full-time Employees being subject to layoff.
An Employee, whether regular full-time, regular part-time or job share Employee, designated for layoff
who held a position in another work unit within the previous two (2) years, who had a documented
satisfactory work history in that prior position and who continues to meet the minimum qualifications
for the prior position, may displace an Employee occupying the prior position who has less seniority
as defined in Section 5.2; provided that upon mutual agreement between the Chief of Police or
designee and the Association, the two (2) year limitation in this Section may be waived. An Employee
returning to a prior position under this Section will serve a six (6) month probationary period.
o e. g: An Employee is facing layoff from the Animal Control/Ordinance Enforcement unit.
That same Employee had previously held a position within the Police Services unit within the
past two (2) years, had a history of satisfactory performance in that position and continues to
meet the minimum qualifications for the position. The Employee designated for layoff may
displace an Employee in Police Services who has less seniority as defined in Section 5.2.
ARTICLE VI. WAGES
6.1 The classification of work and the corresponding rates of pay covered by this Agreement
shall be as set forth in APPENDIX "A" which by this reference shall be incorporated
herein as if set forth in full.
ARTICLE VII. HOLIDAYS
7.1 The following days shall be consideredare City recognized holidays for all regular full-time employees and regular :
Part-time employees:
New Year's Day January 1
Martin Luther King Day Third Monday in January
Washington’s Memorial Day Third Monday in February
Memorial Day Last Monday of May
Independence Day July 4
Labor Day First Monday of September
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday of November
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Friday following Thanksgiving
Christmas Eve December 24
Christmas Day December 25
7.1.1 All Employees shall be paid for all such holidays regardless upon which day in the week the holiday
shall fall. Each day consists of ten (10) hours. This pay shall be in the form of a holiday bank
equal to one hundred and ten (110) hours. If any work is performed by such Employee on such
holiday, additional compensation at the overtime rate shall be paid, in addition to the day off at a
later date. No Employee shall be called to work on such a holiday for less than a minimum call-out
time and rate. Employees scheduled to work Monday through Friday 8 hour days, Monday
through Thursday 10 hour days, or Tuesday through Friday 10 hour days shall observe
holidays which fall upon a Saturday on the proceeding scheduled Friday workday and any
holidays which fall upon a Sunday on the following scheduled Monday workday. If a holiday
occurs during an Employee's vacation, the Employee shall receive the holiday on a later
mutually scheduled date. Employees may use only the holiday hours accrued for the holidays
up to an including the date that the employee wishes to use the leave. When employees
terminate employment mid-year, they will be paid only for unused holiday hours that have
occurred prior to their termination.
All provisions of this section apply to regular part-time employees as well with a pro-rated adjustment.
Specifically, for regular part-time employees, each holiday consists of 4 hours and the holiday bank shall
consist of forty-four (44) hours based on 0.5 FTE equivalent. It is expected that under normal
circumstances regular part-time employees will not be working on city recognized holidays and holiday
time will be utilized on the holiday if it falls on a regularly scheduled work day.
If any work is performed by a regular part-time employee on a holiday, additional compensation at
the overtime rate shall be paid and any applicable holiday hours in the employee’s holiday bank will be
utilized at a later time.
7.2 On or before December 1st of each calendar year, all unused and unscheduled "Holiday" hours,
up to and including eighty eight (88) hours shall be repurchased by the Employer at the
Employee's regular straight time hourly rate of pay. This repurchase will be in the form of a separate
check, and not direct deposit. Employees are responsible for monitoring their "Holiday" hour
balances and planning use of "Holiday" hours to avoid “use it or lose it" scenarios. Any
hours in excess of eighty eight (88) shall be scheduled by the Employee prior to October 31'1
of each calendar year. Any scheduled but remaining unused holiday hours still in the employee's
bank on December 31 of each year shall be forfeited without any additional compensation.
However, if the employer requires an employee to cancel a prescheduled holiday off during
November or December, upon written approval of the Division's Assistant Chief, the holiday may
be carried over to be used within 60 days of the new calendar year.
Regular part-time employees will use their holiday hours during the year. Should any holiday hours
remain in the employee’s holiday bank at year-end, those hours will be forfeited, except under the
following circumstance: Should an employee be unable to use all of his/her holiday hours because s/he
unexpectedly worked on a November or December recognized holiday, the employee will be allowed to
carry over the holiday hours into the next year’s vacation bank.
ARTICLE VIII. VACATIONS
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8.1 All regular full-time Employees shall receive vacation with full pay annually in accordance
with the following:
YEARS OF EMPLOYMENT HOURS OF VACATION
After first 6 months - 48 hours
Second 6 months 40 hours
2 through 4 years 96 hours
5 through 10 years 136 hours
11 through 15 years 176 hours
16 through 19 years 188 hours
20 through 24 years 200 hours
25 years 216 hours
This benefit also applies to regular part-time employees on a pro-rated basis.
8.1.1 For the purpose of this article, the term employment shall include any regular full time, and
regular part-time (as defined in 4.8.9), employment with the City of Edmonds.
8.2 In the event of termination of employment, the Employee shall be given proportionate vacations
earned in the current year, together with any unused earned vacations for, the preceding calendar
year before being separated from the payroll.
8.3 The maximum vacation leave carry-over from one calendar year to the next shall be limited to
two (2) years’ worth of accumulated leave at the Employee's current accrual rate. An Employee
who has reached the maximum accrual level may continue to accrue vacation until
December 31'\ at which time any vacation accrued in addition to the maximum carry-over
will be forfeited, provided that the maximum accrual subject to cash-out upon separation shall
be four hundred and thirty two (432) hours, provided further that this limitation shall not apply
when the separation is caused by unanticipated events such as death, disability, illness,
involuntary discharge or similar circumstances. Employees are responsible for monitoring
their vacation balances a nd planning vacation to avoid “use it or lose it" scenarios.
Where the Employee has failed to appropriately manage their vacation balances , the Employer
need not incur overtime to avoid forfeiture
8.4 In the event scheduling in Superior Court necessitates the appearance of an Employee during
the Employee's previously scheduled vacation time, that Employee shall be offered the
opportunity of rescheduling the Employee's vacation at a time mutually convenient to the
Employee and the Employer as determined by the Chief of Police. Once vacation has been
approved and the affected Employee has incurred nonr efundable or unusable expenses in planning
for the same, the Employee shall be reimbursed by the City for those expenses. Upon request,
the Employee shall assign any tickets or other benefits to the City for which reimbursement is
made. Any Employee called back to duty for any reason once the vacation has begun shall be
reimbursed for round trip transportation costs involved in returning for duty. Reimbursement
for travel shall be made on the same basis as the original mode of transportation. If applicable,
mileage shall be paid at the approved IRS rate. For the purposes of this section "vacation" shall
include leave of absence, bereavement leave or compensatory time off, including regularly
scheduled days off, immediately preceding or following any of the aforementioned time off.
8.5 In order to make provisions for timely vacation schedules, allschedules, all regular full-time
Employees shall bid for vacations for the coming year. by November 30. Preference in bidding for
vacations and scheduling andscheduling extra days off shall be administered inadministered in
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accordance with seniority.
Vacation bidding for January through December shall open on or about October 15 and close on
November 15 and shall be open for thirty (30) days. Notification will be provided on or about December
1. For the purpose of this Section, “on or about” shall mean not to exceed three (3) days. Vacation
requests made following the annual vacation bid approval will be on a first come first served basis for the
remainder of the bid year. This section does not apply to regular, part-time employees.
Employees shall be advised of the bid results no later than January 1. After January 1, vacation
bidding shall be first come, first served basis for the remainder of the year.
Employees who request a position transfer may be subject to losing their previously bid time.
ARTICLE I X. LEAVES
9.1 Sick Leave- Employees shall receive sick leave accruals under Section 109.8, including a one
thousand (1,000) hour maximum accrual, accrued at the rate of nine (9) hours per month (pro-rated
for regular part-time employees). Sick leave accrued but not taken from one (1) hour to four
hundred (400) hours shall be converted to pay at the Employee's regular rate of pay in effect at the
date of termination and on the basis of the following schedule:
With two (2) week notice - Honorable voluntary quit - 25% of hours accrued.
Termination by City Layoff - 25% of hours accrued.
Retirement -50% of hours accrued.
Sick leave accrued but not taken from four hundred one (401) hours to eight hundred (800) hours
shall be converted to pay, upon honorable termination of any nature, for fifty percent (50%) of
hours accrued at the Employee's regular rate of pay in effect at the date of termination. At the
Employee's option, sick leave accrued but not taken from four hundred one (401) hours to eight
hundred (800) hours may be converted to vacation time, on the basis of one (1) hour for every two
(2) hours accrued or fifty percent (50%), to be used prior to the Employee's termination date. At
such time as the employee elects to convert hours 401 -800, the employee will no
longer be entitled to accrue sick leave. Hours accrued from eight hundred one (801) hours
to one thousand (1,000) hours are not eligible for compensation or conversion.
Retirement is defined as being eligible to receive PERS benefits at the time of termination.
Employees who terminate based on a disability may elect to either receive one hundred percent
(100%) of the unused sick leave balance or remain in a pay status until the sick leave is exhausted.
9.1.1 In the event of death of the Employee, payment for all unused sick leave shall be made to the
surviving spouse or domestic partner or to Employee's estate if there is no spouse or
domestic partner, at this regular straight-time hourly rate of pay.
9.2 An Employee eligible for sick leave with pay shall be granted such leave for:
Personal illness or physical incapacity resulting from a cause beyond the Employee's control;
Forced quarantine of the Employee;
The death of a member of the Employee's immediate family, as defined in
109.6 and
Illness of a member of the Employee's immediate family, as defined in 109.6.
At their election, Employees may use other accrued paid leave in place of or in addition to sick
leave for any of the purposes described above.
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9.2.1 In the event an Employee shall be entitled to benefits or payments under any program of disability
insurance furnished by the Employer, Workers' Compensation Act, or similar legislation of the
State of Washington, or any other government unit, the Employer shall pay only the difference
between the benefits and payments received under such insurance or Act by such Employee and
the Employee's regular rate of compensation that the Employee would have received from the
Employer if able to work in accordance with applicable City policies. The foregoing payment by
the Employer shall be limited to the period of time that such Employee has accumulated sick leave
credits as specified herein.
9.2.2 Sick leave may be used for medical, dental, or ocular appointments, when absence during working
hours for this purpose is authorized in advance by the Department Head, provided that the Employee
must make a reasonable effort to schedule such appointments at times which have the least
interference with the workday. In any instance involving use of a fraction of a day's sick leave, the
minimum charge to the Employee's sick leave account shall be one (1) hour.
9.3 The certificate of a physician and/or written report concerning the need for the sick leave may be
required by the Employer when an Employee is absent for a period in excess of three days or based
upon an individualized suspicion of sick leave abuse and if so required shall be supplied by the
Employee in order to qualify for sick leave with pay.
9.4 Leaves of Absence- Leaves of Absence may be granted to the Employees by the Employer with the
approval of the Chief of Police said absence to be for the benefit of the Employer and/or police
education, preserving seniority status provided adequate provision can be made for replacement of
the absent Employee during the Employee's absence. Seniority shall not accrue during any leave of
absence.
9.5 Jury Leave - An Employee who is required to serve on a jury or as a result of official police
department duties is required to appear before a Court, Legislative Committee or Quasi-judicial
body as a witness in response to a subpoena or other legally binding directive, shall be permitted
authorized leave with pay The Employee shall sign over to the Employer compensation received
from the Courts for jury duty and remain on full paid status.
9.6 Bereavement Leave- An Employee shall be granted up to three (3) work-days leave with pay in
the event of the death of any member of the immediate family.
Additional bereavement leave not to exceed three (3) days may be granted by the Mayor should
travel or other unusual circumstances require the additional time. This additional leave shall be
deducted and paid from the Employee's accrued sick leave.
Immediate family defined as:
o Spouse or domestic partner and children, including step children of the
Employee;
o Mother, Father, Brother, sister of the Employee or spouse or domestic partner; o Grandparents of the Employee or spouse or domestic partner;
o Grandchildren
9.7 Sick Leave Incentive Bonus- Unless otherwise specified in the labor agreement, Employees,
who maintain a good attendance record, shall be eligible for the following Sick Leave Incentive
Plan*:
Days of Sick Leave Used during the Year Hours of Vacation Leave Earned
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0 24
1 16
2 8
3 or more 0
* Pro-rated for regular part-time employees
This Sick Leave Incentive Plan excludes sick leave used for on duty injury involving an approved
Washington State Labor and Industries (L & I) claim against the City or leave taken pursuant to
Family Medical Leave Act (FLMA). The hours earned and used will be pro-rated to the nearest full
hour. For the purposes of this section, day is defined as a work day under the Employee’s present
work schedule.
In the event of death of the Employee, payment for all unused sick leave up to eight hundred (800)
hours shall be made to the surviving spouse or domestic partner or to the Employee’s estate if
there is no spouse or domestic partner, at the Employee's regular straight-time hourly rate of pay.
9.8 Employees will accrue sick leave at the rate of nine (9) hours per month commencing with the
date of hire (pro-rated for regular part-time employees).
9.8.1 In the event of significant job related injury or illness to the Employee which is approved as a claim by
Washington State Labor and Industries (L&I), the Employee may at the Employee's option:
o Be placed on unpaid leave statue and accept the L&I Time Loss Compensation checks.
o Be placed on paid sick leave status (using accrued sick leave or if insufficient sick leave,
then other paid leave shall be utilized) and sign the L&I Time Loss Compensation checks
over to the City. The City would then "buy-back" and reimburse the Employee's sick leave
bank.
9.9 Light-Duty - In the event an Employee suffers an illness or injury that prevents the Employee
from performing their full range of duties for a period in excess of two (2) weeks, light-duty shall
be assigned as authorized by the treating doctor pursuant to the terms outlined in Article 109.9.3.
9.9.1 Work Assignments- Light-duty status shall include work assignments within the Police Department
that the Employee is released to perform by the Employee's treating doctor until a full release for
return to work is authorized.
9.9.2 Rate of Pay/Required Duty- Employees assigned light-duty status shall be paid at one hundred
percent (100%) of their normal rate of pay. Regular full-time employees shall work a forty (40)
hour workweek schedule as determined by the Employer. Employees may work less than 40 hours
per week (including partial days) if so ordered by the treating doctor.
9.9.3 Requested Duty- An Employee with a favorable prognosis for return to full duty by the treating
doctor will be assigned light-duty for a maximum period of three hundred thirty six (336) hours
(pro-rated for regular part-time employees) unless the Employee is earlier able to resume a full range
of duties. The three hundred thirty six (336) hour period includes both full days and partial days
on a prorated basis when required by the treating doctor. Such period may be extended upon mutual
written agreement of the Employer and the Association on behalf of the Employee when the
medical prognosis of the Employee being able to return to full Employment within a reasonable
period of time is received by the Employer.
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9.9.4 Medical Reinstatement List & Effective Life of List -Names on Civil Service Commission's
(CSC) Medical Reinstatement List for a class of Employee shall be in order of separation to be
established by the Commission. Names of Employees on the Medical Reinstatement List shall be
carried two (2) years from the Employees last date of employment.
ARTICLE X. INSURANCE
10.1 Coverage- The Employer shall make available to eligible regular full time Employees and eligible
regular part-time employees (on a pro-rated basis), and their eligible spouses and dependents, an
insurance program that includes medical, dental, vision insurance and employee assistance plan
(EAP) benefit. For the purposes of this article, spouse also includes "registered domestic partner" as
defined under Washington state law. This insurance program includes the following:
Medical Insurance – Employee shall choose between the Medical insurance plans offered by the
City of Edmonds in accordance with the provisions of this Agreement.
Dental Insurance - Dental insurance is provided through the AWC (Association of
Washington Cities) Washington Dental Service
Plan F with Option III (Orthodontia).
Vision Insurance - Vision insurance is provided through AWC Vision Service Plan
($10.00 deductible).
EAP Plan -The Employee Assistance Program is currently provided through UHCAWC.
10.1.1 The Employer shall pay the costs necessary to provide health, vision, life, dental and disability
insurance plans specified in this agreement for all employees in the bargaining unit. The selection of
a different/new provider shall be at the sole discretion of the Employer, provided that the
benefit levels shall be substantially the same as those benefit levels in effect as of the signing of this
agreement. In the event that the Employer receives notice of the termination of any plan specified in
this agreement, the Employer will promptly notify the Association and the parties shall
commence negotiation regarding replacement coverage and cost.
The parties mutually recognize that they have less than a complete satisfaction with the current
health plan offerings. They have discussed potential alternative coverage but that work has not
yet been completed. The Association and its members, despite their dissatisfaction with the
current provider, have a strong interest in ensuring that good coverage remains in effect. To do
this, the parties recognize a mutual interest in surveying other possible plan offerings and they
are unable to complete this process in time for the execution of this 2014-2016 CBA. So, to
accommodate these interests, the parties agree that the City will continue its efforts to identify
alternative carriers. In the event the City locates a carrier that can provide coverage equal to or
better than the current level of coverage, the City is allowed to present that information to the
Association and, subject to the explicit requirement that the alternative plan would be as a whole
equal to or better than the current plan, the parties would reopen the contract in the Fall of 2014
to discuss implementation of the alternative coverage to begin in 2015. This reopener would only
be triggered by the identification and presentation of such a similar or better plan and no
reopener would be triggered in the event the plan were as a whole of a reduced nature.
Furthermore, the scope of the reopener would only be to discuss the plan specifications,
implementation and other related topics; the reopener would in no way involve the current
respective employer/employee premium contributions, which would remain as identified in this
Article for the balance of the CBA.
10.2 The Employer shall pay one hundred percent (100%) of those premiums necessary to maintain
medical care, dental care, orthodontic care, vision care, life and disability insurance coverage for each
Employee. The Employer shall pay ninety percent (90%) of those premiums necessary to maintain
medical care, dental care, and orthodontic care insurance coverage for each Employee’s
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Dependents. Regular part-time employees shall receive these benefits on a pro-rated basis.The
Employer shall pay one hundred percent (100%) of those premiums necessary to maintain the
existing level of hospital and medical care, dental care, orthodontic care, vision care, life and disability
insurance coverage for each Employee. The Employer shall pay ninety percent (90%) of those
premiums necessary to maintain the existing level of hospital, medical care, dental care, and
orthodontic care insurance coverage for each Employee's Dependents.
10.3 Liability - Liability insurance for Employees shall be provided by the Employer. The Employer
shall provide legal counsel or reasonable attorney's fees for representation and defense of lawsuits
and to hold Employees harmless from any expenses, connected with the defense, settlement or
monetary judgments from such actions, claims, or proceedings arising out of or incident to acts
and/or omissions occurring while the Employee was acting in good faith in the performance or
purported failure of performance of the Employees official duties or employment and provided
further that the Employee was not engaging in criminal or malicious misconduct. A criminal
conviction shall be deemed conclusive but not exclusive proof of criminal misconduct for the
purposes of this section. If the City elects to pay reasonable attorney's fees hereafter, no claim for
such payment may be made by an Employee prior to the conclusion of a criminal lawsuit.
10.4 If it is permissible under the Employer-provided health plan, Employees shall have the option to
divert Dependent coverage applicable to that Employee to the Employee's own private health
plan.
10.5 Upon execution of this agreement, the City will provide a one-time payment of $500 to each represented
employee to mitigate changes in the health care plans.
10.6 EPOA representatives will participate on the city-wide Health Benefits Committee to assist in selecting
health care plans to be provided effective January 2013 on a city-wide basis.
ARTICLE XI. UNIFORMS ALLOWANCE AND OTHER EQUIPMENT
11.1 The employer shall provide the following uniform items to new Employees and replace any of the
following items of any employee which in the reasonable opinion of the Employer require
replacement:
Police Staff Assistants
Shirts (Polo); Short sleeve 34
Shirts (Flying Cross: short sleeve 32
Trousers 3 pair
Belt 1
Sweater or Vest 1
Shoes or boots 1 pair
Badge 1
DeptDept. Insignia 2 pair
Shoulder Patches 4 pair
Property Officers
Shirts (Polo); Short sleeve 34
Shirts (Flying Cross: short sleeve 32
Shirts (Flying Cross); short sleeve 2
Turtleneck 1
Trousers 3 pair
Belt 1
Sweater or Vest 1
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Shoes or boots 1 pair
Jacket 1
Department Insignia 2 pair
Shoulder Patches 4 pair
Hat 1
Evidence Tech call out uniform 1
Animal Control Officers
Shirts (Flying Cross); long sleeve light blue 3
Shirts (Flying Cross); short sleeve light blue 3
Turtleneck 2
Trousers 3 pair
Belt 1
Hat 1
Tie 1
Tie Bar 1
Department Insignia 2 pair
Shoulder Patches 7 pair
Shoes or boots 1 pair
Badges 1
Uniform Jacket 1
Uniform Rain Pants 1
Jump suit 1
Crime Prevention Officer
Shirts (Polo); short sleeve polo 3
Shirts (Flying Cross); long sleeve light blue 1
Shirts (Flying Cross); short sleeve light blue 2
Shirts (Flying Cross); long sleeve dress white 1 Turtleneck 1
Trousers 3
Badge 1
Sweater or Vest 1
Tie 1
Tie Bar 1
Shoes or boots 1
Department Insignia 2 pair
Shoulder Patches 4 pair
11.1.1 In an effort to clarify garments covered by this Section, only items used while during employment will
be covered. Dry Cleaning/Laundry Service will be provided based on a weekly average as follows:
o e. g. Four (4) items Dry Cleaned or,
Two (2) items Dry Cleaned and four (4) items Laundered.
11.2 The Employee shall be held accountable for all uniform items and all other equipment so assigned
to the Employee by the Employer. Loss or destruction of items of clothing or protective
devices shall be replaced by the Employer where said loss was incurred as direct result of
the performance of the Employee while on the job, or as the result of an occurrence not due to
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the Employee's wrongful act or willful negligence. Any uniform items or equipment assigned to an
Employee which is lost or mutilated or requires replacement as a direct result of the Employee's
wrongful act or willful negligence shall be replaced at the Employee's expense from a supplier
designated by the Employer.
11.2.1 All items of clothing, protective devices, and equipment issued by the Employer to each Employee
shall remain the property of the Employer.
11.3 No clothing allowance that remains in effect shall accrue during any period in excess of thirty (30)
days in which the Employee is on approved disability, and if previously paid it shall be refunded
by the Employee through payroll deduction on a pro rata basis.
ARTICLE XII. MISCELLANEOUS 12.1 Employees covered under this Agreement may at times, and in some cases, may
at all times, perform some duties of a Supervisor. Nothing in this Agreement shall
in any way interfere with carrying out their duties.
12.2 The Association recognizes the prerogative of the Employer to operate and manage its affairs
in all respects in accordance with its responsibilities, and the powers and authority which the
Employer possesses.
12.2.1 The Employer has the authority to adopt rules for the operation of the Department and conduct
of its Employees provided the adoption of such rules are not deemed to be a waiver of the
Association's Collective Bargaining Rights.
12.12.2 The Employer has the right to schedule overtime work as required in a manner most advantageous to
the Employer and consistent with the requirements on municipal employment and the public interest.
12.12.3 every incidental duty connected with operations enumerated in job descriptions is not always
specifically described. Nevertheless, it is intended that all such duties shall be performed by the
Employee.
12.12.4 The Employer reserves the Right to discipline or discharge for cause. The Employer reserves the
Right to lay-off for lack of work or funds, or the occurrence of conditions beyond the control of the
Employer or where such continuation of work would be wasteful and unproductive.
12.12.5 The Employer shall have the Right to assign work and determine the duties of Employees; to
schedule hours of work; to determine the number of personnel to be assigned at any time and to
perform all other functions not limited by this Agreement.
12.3 Driver’s License Checks – While operating City of Edmonds vehicles, all employees must have a
valid Washington State Driver’s License in their possession at all times. This is required for
compliance with state law and is also required by the City’s insurance carrier. If possession of a valid
driver’s license is a requirement in the employee’s job description, no less frequently than on an
annual basis, the City will enter the employee’s Washington State Driver’s License number into the
publicly accessed Washington State Department of Licensing webpage to check driver license status.
12.3.1 Employees who operate City of Edmonds vehicles shall immediately notify their respective Assistant
Chief through the proper chain of command any time the employee’s driver’s license for any reason
becomes suspended, revoked or is in any way not valid or current. Employees shall not resume
operation of any City vehicle until a valid, current driver’s license is presented to their respective
Assistant Chief.
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ARTICLE XIII. NO STRIKE PROVISION
13.1 During the term of this Agreement, the Association and/or the Employees shall not cause or engage
in any work stoppage, strike, slowdown or other interference with City functions. Employees who
engage in any of the foregoing actions may be subject to such disciplinary actions as may be
determined by the Employer.
ARTICLE XIV. DISCHARGE. REDUCTION OR DEPRIVATION OF PRIVILEGES
14.1 The tenure of Employees covered by this Agreement shall be only during good behavior and any
such person may be removed or discharged, suspended without pay, demoted, or reduced in rank,
or deprived of vacation privileges or other special privileges for cause.
14.2 The parties shall abide by the terms of the Employees "Bill of Rights" set forth in APPENDIX
"B". In the case of Special Commission Employee's, covered by this contract, the "Bill of Rights"
set forth in APPENDIX "B" of the Commissioned Officers Contract will be utilized.
14.3 All Employees shall be covered by Civil Service Rules as stated below. An Employee may either
"Grieve" discipline or discharge through Article XVI Grievance Procedure or "Appeal" through
the Civil Service Commission (CSC) Rules applicable for such Appeal. The parties further agree
all other provisions covered by the Civil Service Rules, including applications, examination,
eligibility, and appointments, shall be administered by the Employer in accordance with Personnel
Policy and Department regulations and standards. All Employees covered by this Agreement shall
be "grandfathered” into the system.
ARTICLE XV. GRIEVANCE PROCEDURE
15.1 A Grievance shall be defined as an issue raised relating to the interpretation, application or violation
of any terms or provisions of this Agreement. An Employee may either "Grieve" discipline or
"Appeal" said discipline to the Civil Service Commission, provided that a Grievance shall not be
processed if any Employee has previously filed a Civil Service Appeal over the same matter and
provided further, that the subsequent filing of a Civil Service Appeal shall operate to withdraw a
Grievance, previously filed over the same matter.
15.1.1 When an Employee has a Grievance it shall immediately be brought to the attention of the immediate
Supervisor and the Employee and Supervisor shall attempt to settle the Grievance.
If the Grievance cannot be settled, the Employee shall state the Grievance in writing and present it to
the Supervisor in accordance with the procedure set forth below.
15.1.2 An Employee and/or the Association may bring a Grievance at the appropriate step:
o within thirty (30) days of the occurrence of an alleged Violation,
or o within thirty (30) days,
of when the Employee and/or Association, by reasonable diligence, should have known of the
occurrence of said Violation, provided that no remedy may be applied retroactively more than sixty
(60) days prior to the actual filing of the Grievance.
15.1.3 The immediate Supervisor shall make every effort to resolve the Grievance:
o within twenty (20) days.
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Failure of the immediate Supervisor to resolve the
Grievance:
o within the twenty (20) day period,
shall permit the Employee and/or Association the Right to submit a written
demand:
o within twenty (20) days,
of the Supervisor's answer for resolution of the alleged Violation to the Chief of Police or designee.
The Chief or designee shall either schedule a meeting with the Association to discuss the
Grievance or respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Chief or designee shall be
granted:
o an additional twenty (20) days, from the
date of the meeting to respond.
15.1.4 Failure of the Chief of Police to resolve the Grievance (involving only issues that have a
monetary penalty proposed), within the time lines outlined in Section 16.1.3, shall permit the
Employee and/or Association the Right to submit a written demand:
o within twenty (20) days,
of the Chiefs answer for resolution of the alleged Violation to the Mayor or designee. The
Mayor or designee shall either schedule a meeting with the Association to discuss the Grievance or
respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Mayor or designee shall be
granted:
o an additional twenty (20) days, from the
date of the meeting to respond.
15.1.5 If the Association is not satisfied with the City’s response, it may submit a demand for Arbitration to
the Employer in writing within thirty (30) days.
15.1.6 The Employer and the Association shall immediately thereafter select an Arbitrator to hear the
dispute. If the Employer and the Association are not able to agree upon an Arbitrator within ten
(10) days, after receipt by the Employer of the written demand for arbitration, the Association may
request a list of seven (7) Arbitrators from the Federal Mediation and Conciliation Service. After
receipt of same, the parties shall alternately strike the names of the Arbitrators until only one name
remains who shall, upon hearing the dispute, render a decision which shall be final and binding
upon all parties. The party to strike first shall be determined by a flip of a coin.
15.2 Nothing herein shall prevent an Employee from seeking assistance from the Association or the
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Association from furnishing such assistance at any stage of the Grievance
procedure.
15.3 The expenses of the Arbitrator and the cost of any Hearing Room shall be borne equally by the
parties. In all instances, attorney's fees shall be the responsibility of each individual party.
15.4 If either party fails to take the action required within the times provided herein, the party failing to
act shall forfeit its Right to further protest the Grievance, denial of the Grievance or interim
recommended solution provided that the time frames enumerated herein may be extended with
the mutual written agreement of the parties.
15.5 Matters within the Jurisdiction of the Civil Service Commission (CSC) shall not be subject to
this Grievance procedure unless they are covered by the specific terms and conditions of this
Agreement, provided nothing herein constitutes a waiver of the Association's Right to bargain
pursuant to RCW 41.56.
15.6 By mutual agreement between the Association Representative and the Mayor's Office or when that
step is the lowest level at which a matter may be resolved, an Employee or the Association
may initiate a Grievance at the Chiefs level.
ARTICLE XVI- SAVINGS CLAUSE & MISCELLANEOUS
16.1 It is the intention of the parties hereto to comply with all applicable law and they believe that each and
every part of this Agreement is lawful. All provisions of this Agreement shall be complied with unless
any of such provisions shall be declared invalid or inoperative by a court of competent jurisdiction. In
such event either party may request re-negotiations of such invalid provisions for the purpose of
adequate and lawful replacement thereof; provided however, that such finding shall have no effect
whatsoever on the balance of this Agreement.
16.2 Definitions - "Days" when used in this contract shall refer to "calendar days" unless otherwise
specified.
16.3 AVL: When the Edmonds Police Department begins using Auto Vehicle Locator ( AVL) technology in its
vehicles which are operated by Edmonds Police Department members, the City agrees that it will not
review and use AVL data with the intent of generating any complaints or internal investigations against an
Edmonds Police member. AVL data may be used as corroborating evidence to prove or disprove
allegations of misconduct made against an Edmonds Police member. Corroborating evidence is evidence
which strengthens, adds to or confirms already existing evidence. AVL data shall not be used to monitor or
evaluate an Edmonds Police member’s performance without precipitating cause. AVL data will be used to
enhance officer safety and efficiency and is not intended to replace effective first-level supervisory
practices, including knowledge of subordinates’ activities on shift.
16.3.1 In the case of Edmonds Police members having assigned take home vehicles, the City shall comply with
RCW 42.56.250 and must redact all identifiable information from a records request for AVL data that
would disclose a member’s residential location and/or address.
16.4 Personal Possessions and Electronic Communications
The City cannot assume responsibility for any theft or damage to the personal belongings of City employees,
unless otherwise agreed in a Collective Bargaining Agreement. Therefore, the City requests that employees avoid
bringing valuable personal articles to work. Employees are responsible for ensuring that their personal belongings
are secure while at work. Employees should have no expectation of privacy as to any items or information
generated/stored on City owned servers, desktop computers, laptops, tablets, flash drives, portable hard drives
mobile phones, or other City owned IT devices. Employees are advised that work-related searches of an
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employee’s work area, workspace, desk, City provided lockers, computer and electronic mail on the City’s
property may be conducted without notice.
Use of Personal Electronic Devices for City Business: City employees are strongly discouraged from using their
own personal electronic devices to conduct City business. This includes, but is not limited to: desktop computers,
laptops, tablets, flash drives, portable hard drives and mobile phones. Should an employee use a personal device to
conduct City business, the employee will be required to produce the appropriate records to respond appropriately to requests under the Public Records Act, RCW 42.56.
City information, records, data, emails, reports or any other writings pertaining to City business should not be
stored on personal devices. All records must reside on the City network. Employees who are unclear on this policy
language should consult with the Public Disclosure and Records Management Specialist.
16.5 Electronic and Telephonic Communications Outside of Regularly Scheduled Work Hours
Non-supervisory employees are not expected to access City e-mails accounts or City voice mail accounts outside
of their regularly scheduled hours of work. This policy does not apply to the police department employees
following department policy, to emergency situation, employees on call back, call out and stand-by or when the
employee’s supervisor has directed the employee to monitor e-mail or voice mail.
Please see Appendix D – INFORMATION SERVICE- ACCEPTABLE USE POLICY – for guidelines on use of
City computers.
ARTICLE XVII. DURATION
17.1 This Agreement shall be effective January 1, 2014 2017 and shall remain in full force until December
31, 2016 2019 and shall remain in effect during the course of negotiations on a new Labor
Agreement.
ARTICLE XVIII. ENTIRE AGREEMENT
18.1 The parties agree that each has had full and unrestricted right and opportunity to make, advance,
and discuss all matters properly within the province of Collective Bargaining: The above and
foregoing Agreement constitutes the full and complete Agreement of the parties and there are no
others, oral or written, except as contained herein. Each party for the term of this Agreement
specifically waives the Right to demand or to petition for changes herein or additions hereto.
CITY OF EDMONDS, WASHINGTON EDMONDS POLICE OFFICERS’ ASSOCIATION
By:_________________________
DATE:________
__________________________ ATTEST:
BY________________________
DATE: ________________________
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By:________________________
DATE:________
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APPENDIX
"A" to the
AGREEMENT
by and between
CITY OF EDMONDS,
WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION
(Representing the Law Enforcement Support Service Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the,
CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and
THE EDMONDS POLICE OFFICERS' ASSOCIATION, hereinafter referred to as the Association.
Wages and benefits shall be retroactive for all employees who were employed by the city on the date this
agreement is fully ratified by both parties, and any employee who was laid off, retired under the PERS
system at normal retirement age, retired under the PERS system with an actuarially reduced retirement, or
left employment due to disability. No employee who voluntarily left employment or was discharged for
cause is eligible for retroactivity. For the purposes of this paragraph, retirement is defined pursuant to RCW
41.40.010(24).
A.1 Effective January 1, 20142017, the classification of work and the monthly rates of pay for each
classification covered by this Agreement shall be increased across the board by 1.42.3%.
A.1.1 Effective January 1, 20152018, the wage scale shall be increased across-the-board by 903.0.%. of the
Seattle
CPI-W.
A.1.2 Effective January 1, 20162019, the wage scale shall be increased across-the-board by 902.5%. of the
Seattle
CPI-W.
PAY GRADE CLASSIFICATION MONTHLY RATES OF PAY
GRADE STEP I STEP II STEP III STEP IV STEP V STEP VI
NE-10* 4,576 4,674 4,908 5,153 5,410 5,680
NE-10 4,531 4,628 4,859 5,102 5,356 5,623
NE-9* 4,351 4,438 4,665 4,893 5,138 5,394
NE-9 4,308 4,396 4,620 4,845 5,086 5,341
NE-8 4,118 4,199 4,408 4,631 4,857 5,104
NE-7 3,887 3,962 4,164 4,370 4,587 4,820
NE-6 3,655 3,733 3,915 4,113 4,318 4,534
The monthly rate of pay for regular part-time employees is based on the FTE (40-hour per work week) equivalent,
i.e. 20 hours per week expressed as .50 FTE.
A.1.3 Longevity Pay - An Employee shall receive in addition to their monthly rate of pay set forth
within Section A.1, monthly Longevity Pay in accordance with the following:
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SENIORITY PAY MONTHLY LONGEVITY PAY
After 5 years 1.5% of Employee’s monthly rate of pay
After 10 years 3.5% of Employee’s monthly rate of pay
After 15 years 5.5% of Employee’s monthly rate of pay
After 20 years 7.5% of Employee’s monthly rate of pay
A.2 Classification and Pay Grades - The classifications covered by this Agreement and their
corresponding Pay Grades shall be as follows:
CLASSIFICATIONS PAY GRADES
Senior Animal Control/Ordinance Enforcement Officer NE-10*
Crime Prevention Coordinator NE-10
Domestic Violence Coordinator NE-9*
Senior Animal Control/Ordinance Enforcement Officer NE-10*
Animal Control/Ordinance Enforcement Officer NE-9*
Domestic Violence Coordinator NE-9*
Property Officer NE-8
Police Services Assistant NE-7
Administrative Assistant NE-6 Parking Enforcement Officer NE-6 Any regular part-time Employee for the above positions [hourly wagePro-rated
Market Rate Adjustment – Animal Control/Ordinance Enforcement Officer
Adjust Animal Control/Ordinance Enforcement Officer from NE9 to NE9* effective 1/1/18
A.2.1 The rates of pay set forth within Section A.1 provide for the maximum time an Employee shall
be employed in any one particular pay STEP. The Employer shall have the Right to place an
Employee in any pay STEP set forth within Section A. 1, in which event, advancement of said
Employee to each of the next higher pay STEPS shall be automatic upon completion of six (6)
months in pay STEP I and/or twelve (12) months in each higher pay STEP.
A.2.2 Generally- Employees shall receive wages according to the six (6) STEP Pay Plan based upon
longevity set forth in Section A.l. Each STEP (with the exception of the first STEP which
represents six (6) months) represents one (1) full year of longevity with the Employer in a
particular job classification.
A.2.3 Longevity Increase - Increases to the next higher STEP shall be made after an Employee is paid
at a given pay STEP for one (1) full year. If the completion of such year occurs at other than the
beginning of a semi-monthly pay period, the increase shall be effective at the beginning of the
next semi-monthly pay period.
A.2.4 Promotional/Upgrade Reclassification- Promotion shall be defined as movement from one
position covered by this Agreement to another position covered by this Agreement with a higher
Pay Grade. An Employee promoted from one classification to another shall be placed into the
lowest pay Step of the higher classification which still provides for a monthly rate of pay five
percent (5%) higher than that currently being received by the promoted Employee.
A.2.5 Demotion/Downgrade Reclassification - Demotion shall be defined as movement from one
position covered by this Agreement to another position covered by this Agreement with a lower
Pay Grade. An Employee demoted from one classification to another shall be placed into the pay
Step affording them the same number of months service time that they had prior to the demotion
to the lower classification.
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A.2.6 Transfer Reclassification - Transfer shall be defined as movement from one position covered by
this Agreement to another position covered by this Agreement in the same pay grade.
A.2.7 All Reclassifications pursuant to Sections A.2.4; A.2.5 and A.2.6 shall be subject to a six (6)
month probationary period.
A.3 Tuition Reimbursement-
Employees shall be eligible for a reimbursement of up to forty dollars ($40.00) per calendar quarter
for tuition paid for a job-related course of instruction. If Department or Division rules require the
completion of specified courses in order to qualify for promotion in the Department or Division, the
Employer shall reimburse the Employee the full cost of tuition for such courses up to eighteen (18)
credit hours per year. Reimbursement' shall be made in either case only in the course of instruction
is approved in advance by the Department Head or Mayor and the Employee received a grade
point average of two (2) or higher. No reimbursement shall be made for any single course in which
the Employee receives a grade less than C or grade point less than two (2), or equivalent. Such
tuition reimbursement shall be refunded (by payroll deduction if possible) to the Employer if the
Employee voluntarily terminates employment within one (1) year following completion of the
course. In making such reimbursement, the Employer may use its own funds or funds from other
governmental sources. If the City policy, regarding reimbursement rates, is increased during the term
of this Agreement, then the reimbursement in the Agreement shall be increased accordingly.
A.4 Accreditation Pay- An Employee shall receive, in addition to the monthly rate of pay set forth
within Section A. 1, monthly Accreditation Pay equal to one percent (1.0%) as long as the
Department is recognized as an accredited agency by the Washington Association of Sheriffs and
Police Chiefs or the Commission on Accreditation for Law Enforcement Agencies.
A. 5 Public Disclosure Specialist- The Public Disclosure Specialist position is to be classified as
having an "indeterminate rotation" period. The designated position is not considered a
permanent assignment and is subject to rotation at the discretion of the Chief of Police at the end of
each annual review. In the absence of extenuating circumstances, candidates will be expected to serve
a minimum of three (3) years in the assignment before voluntarily leaving. The Chief of Police will
make the selection based upon the Employees applying for the position and their attributes. The term
attributes is to include consideration of the career development needs of the individual and the
organization. The Public Disclosure Specialist position shall be, at the origination and
termination, for just cause. Termination for just cause may occur at any time during the assignment.
An Employee who is regularly assigned Public Disclosure Specialist duties shall receive a two four
percent (42.0%) pay incentive while so acting in such capacity on a full time basis. An employee
receiving the incentive pay will be required to obtain/maintain the Washington Public Records Officer
certification. The employee will have twelve (12) months in which to obtain the certification and must
maintain it as a condition of receiving the incentive pay. The City will pay the associated costs of
obtaining/maintaining the certification (time in classes, cost of classes, etc.).
A.6 Effective January 1st 2014, the listed market adjustments will be made to the base wages of the following
positions;
Senior Animal Control Officer 1.0% of Employee’s monthly rate of pay
Property Officer 1.4% of Employee’s monthly rate of pay
Domestic Violence Coordinator 1.0% of Employee’s monthly rate of pay
Police Services Assistant 1.0% of Employee’s monthly rate of pay
Administrative Assistant 1.3% of Employee’s monthly rate of pay
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APPENDIX "B"
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION
(Representing the Law Enforcement Support Service Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and EDMONDS’
POLICE OFFICERS'ASSOCIATION (Representing the Law Enforcement Support Service
Employees) hereinafter referred to as the Association.
APPENDIX "B"
BILL OF RIGHTS
APPENDIX "B" to the AGREEMENT by and
between
CITY OF EDMONDS,
WASHINGTON
a
n
d
t
h
e
EDMONDS POLICE OFFICERS'
ASSOCIATION (Representing the Law Enforcement
Support Service Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY
OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and
EDMONDS’ POLICE OFFICERS'ASSOCIATION hereinafter referred to as the
Association.
APPEN
DIX
"B"
BILL
OF
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RIGHT
S
B.1 Employee Rights: It is agreed that the City has the Right to discipline, suspend, or
discharge
any Employee for just cause.
B.2 Bill of Rights:
B.2.1 In an effort to ensure that investigations made by an Officer as designated by
the Chief of Police of the Police Department are conducted in a manner which
is conducive to good order and discipline, the Employees shall be entitled to the
protection of what shall hereafter be termed as the "Employee Bill of Rights."
B.2.2 Every Employee who becomes the subject of an Internal Affairs (I/A)
Investigation, as defined by department policy, shall be advised in writing at the
time of the interview that they are suspected of:
(a) Committing a criminal offense; or
(b) Misconduct that would be grounds for termination, suspension,
or other economic sanction; or
(c) Not being qualified for continued employment with the Police
Department
(such as job competency or fitness
for duty).
B.2.3 Any Employee who becomes the subject of a criminal investigation shall have all
Rights accorded by the State and Federal Constitutions and Washington State law.
B.2.4 The Employee under investigation must, at the time of an interview, be
informed of the name of the Officer in charge of the investigation and the name
of the Officer who will be conducting the interview.
B.2.5 Forty-eight (48) hours before an Internal Affairs (IA) Investigation
interview commences, any Employee who is the subject of an Internal Affairs
Investigation shall be informed, in writing, of the nature of the investigation, that
the Employee is considered a "suspect" in the investigation and shall include the
following information:
Who is the complainant or the victim,
What reportedly took place,
When it happened,
Where it happened.
No forty-eight (48) hour notice is required for, Employees subject to Investigations that will
not result in any economic sanction, e.g. a Complaint Investigation; however if the
Employee requests to contact an Association Representative appropriate time will be
allowed prior to the interview. Employees who are given a forty-eight (48) hour
notification may waive that delay by signing a written waiver form.
No forty-eight (48) hour notice or Association Representation is required for an
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Employee listed as a "witness" in an I/A or for routine Supervisor/Subordinate inquiries that
will not result in any economic sanction.
B.2.6 The interview of an Employee shall be at a reasonable hour, preferably when the
Employee is on duty, unless the exigency of the interview dictates otherwise. Whenever
practical, interviews shall be scheduled during the normal workday of the City.
B.2.7 At the cost of the requesting party and in accordance with Washington State Law, RCW
9.73, the Employee or City may request that an investigative interview be recorded, either
mechanically or by a stenographer. There can be no "off-the-record" questions. Upon
request, the Employee under an investigation shall be provided an exact copy of any
written statement the Employee has signed or, at the Employee's expense, a verbatim transcript
of the interview.
B.2.8 The Employee may be required to answer any questions in an investigation and will be
afforded all Rights and privileges to which he is entitled under the laws of the State of
Washington or the United States. Prior to being ordered to respond to any question, the
Employee will be notified in writing and acknowledge receipt of the following:
"You are about to be questioned as part of an internal
investigation being conducted by the Police Department.
You are hereby ordered to answer the questions which are put
to you which relate to your conduct and/or job performance and
to cooperate with this investigation. Your failure to cooperate
with this investigation can be the subject of disciplinary
action in and of itself, including dismissal. The statements you
make or evidence gained as a result of this required cooperation
may be used for administrative purposes but will not be used
or introduced into evidence in a criminal proceeding."
Employees who are subject to a Criminal Investigation shall be advised of their Miranda
Rights.
B.2.9 Interviewing shall be completed within a reasonable time and shall be done under
circumstances devoid of intimidation or coercion. Written notice shall be provided forty-
eight (48) hours prior to any Iinvestigative (IIA) interview subject to the notice
requirements of Section 8B.2.2. As noted in Section 8B.2.2 5 the Employee may provide
a
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written waiver of the forty-eight (48) hour requirement. The Employee shall be afforded an
opportunity and facilities to contact and consult with their Association Representative before
being interviewed if requested. The Employee may be represented by the Association
Representative to the extent permitted by law. The Employee shall be entitled to such reasonable
intermissions as the Employee shall request for personal necessities, meals, telephone calls,
consultation with their Representative, and rest periods.
B.2.10 The Employee shall not be subjected to any profane language nor threatened with
dismissal, transfer or other disciplinary punishment as a way to obtain the resignation of said
Employee nor shall the Employee be subjected to intimidation in any manner during the
process of interrogation. No promises or rewards shall be made to the said Employee as an
inducement to answer questions.
B.2.11 Investigations shall be concluded within a reasonable period of time as defined in Section
26.1.41020 of the Department Policy Manual. Within a reasonable period after the conclusion
of the investigation and no later than forty-eight (48) hours prior to a pre-disciplinary
hearing, the Employee shall be advised of the results of the investigation and the potential
disposition (which may include a range of possible discipline) and shall be provided a copy
of the investigatory file. In the event an investigation is sustained but no discipline is to be
imposed because it was not completed within established timelines, the Employee is still
entitled to a Louder mill hearing and appeal process.
B.2.12 All interviews shall be limited in scope to activities, circumstances, events, conduct or
actions which pertain to the incident which is the subject of the investigation. Nothing in this
section shall prohibit the Employer from questioning the Employee about
information which is developed during the course of the investigation.
B.2.13 No Employee shall be requested or required to submit to a polygraph test or to answer
questions for which the Employee might otherwise properly invoke the protection of
constitutional amendment against self-incrimination, except as required pursuant to
Section B.2.8. Nor shall any Employee be dismissed for or shall any other penalty be
imposed upon the Employee solely for a failure to submit to a polygraph test or to answer
questions for which the Employee might otherwise invoke the protection of any
constitutional amendment against self-incrimination; and provided further that this
provision shall not apply to either the initial application for employment or to persons in the
field of public law enforcement who are seeking promotion.
Should any section, subsection, paragraph, sentence, clause or phrase in this Article be declared
unconstitutional or invalid, for any reason, such decision shall not affect the validity of the
remaining portions of this Article.
NOTE: For Employees with Special Commissions involved in a "use of force" type
incident, please refer to Section 15.2.
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APPENDIX "C"
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION
(Representing the Law Enforcement Support Service Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the
CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the
Employer, EDMONDS POLICE OFFICERS' ASSOCIATION (Representing
the Law Enforcement Support Service Employees)
Drug & Alcohol Policy
1. PURPOSE.
It is the policy and intent of the Employer and the Association to maintain a safe and healthy working
environment for all employees, to ensure efficient and safe community service, to protect employees and
the City from liability, to safeguard City property and assets, and to comply with all applicable laws
and regulations governing substance abuse.
The parties are committed to a substance-free workplace and have an obligation to ensure public safety
and trust in its services and programs. Accordingly, the manufacture, distribution, dispensation,
possession, or use of a controlled substance, the unauthorized use of prescription drugs, the use of
drugs not medically authorized, or the use of any other substance, including alcohol, which would
impair job performance or pose a hazard to the safety and welfare of the employee, the public, or
other employees is strictly prohibited. Employees who possess or use substances in violation of this
Policy may be subject to discipline in accordance with this Policy.
It is imperative that employees, who abuse substances, as defined in this Policy, be aware of the seriousness
of such misconduct and the potential penalties. In addition to law enforcement measures that could be
invoked for criminal violations, such employees may be subject to discipline because of the serious safety,
health, and service risks that they create. By avoiding substance abuse, such risks and penalties may be
averted. All employees are strongly urged to follow the guidelines in this Policy and utilize rehabilitation
services if substance abuse becomes a personal problem.
1.1 Medical Review Officer.
The City has designated a licensed individual with knowledge of substance abuse disorders and
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appropriate medical training to serve as its Medical Review Officer (“MRO”). The MRO shall
interpret drug test results for the City. The Medical Review Officer is Drug Free Business MRO
Services, Dr. Dee McGonigle, MD, or designee or successor, 18912 North Creek Parkway, Suite 202,
Bothell, WA 98011; (866) 448 – 0657.
1.2 Substance Abuse Professional.
The City has designated a licensed individual with knowledge of substance abuse disorders and
appropriate medical training to serve as its Substance Abuse Professional (“SAP”). The SAP shall
determine whether employees who fail a drug or alcohol test or refuse to submit to such a test need
assistance in resolving problems associated with substance abuse. The SAP will recommend a course of
action to such employees and determine whether they follow through with the SAP’s
recommendations. The SAP shall also determine the frequency and duration of follow-up testing for any
such employees who are permitted by the City to return to work. The Substance Abuse Professional is
obtained through Compsych, (800) 570 – 9315.
2. DEFINITIONS.
2.1 Employee.
“Employee” includes members of the Edmonds Police Department subject to provisions of this
collective bargaining agreement.
2.2 Substance.
“Substance” includes drugs and alcohol, as defined below.
2.2.1 Drug.
“Drug” means any substance that impairs an employee’s ability to perform a job or duty, or
poses a threat to the safety of the employee or others. This definition includes controlled
substances (those substances whose dissemination is controlled by regulation or statute,
including, but not limited to, those drugs included in Schedule I and II as defined by
21 U.S.C. 801 et seq., the possession of which is illegal under Chapter 13 of that
title). Such controlled substances are frequently and commonly referred to in familiar
terms and specifically include marijuana, cocaine, opiates, amphetamines, and
phencyclidine (“PCP”). Further, this definition of drug also includes over-the-counter
drugs and/or drugs which require a prescription or other written approval from a licensed
medical practitioner for their use, if the use of such drug(s) is likely to or does impair the
employee’s ability to perform a job or duty, or poses a threat to the safety of the employee
or others. It further includes any other substance capable of altering an individual’s
mood, perception, pain level, or judgment (e.g., mushrooms, glue).
2.2.2 Alcohol.
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“Alcohol” means any intoxicating liquor that when consumed to excess will produce some
level of intoxication.
2.3 Substance Abuse.
“Substance abuse” means involvement with a substance in violation of this Policy.
2.4 Substance Test.
“Substance test” includes both drug and alcohol tests, as defined below.
2.4.1 Drug Test.
“Drug test” means a urinalysis test for the presence of amphetamines, cocaine, opiates, THC
(marijuana), and phencyclidine (PCP).
2.4.2 Alcohol Test.
“Alcohol test” means a breath test to determine an employee’s alcohol
concentration level pursuant to Section 4.6.2, below.
2.5 Passing a Substance Test.
“Passing a substance test” means passing a drug and/or alcohol test, as defined below.
2.5.1 Passing a Drug Test.
“Passing a drug test” means that the test result does not show any positive evidence of the
presence of a drug in the employee’s system that is at or above a determined threshold
level. The threshold level for drugs, shall be as set forth in Department of Transportation
Standards 49 CFR PART 40 §40.87.
An MRO must determine that the results of a drug test:
(1) show no evidence or insufficient evidence of a prohibited drug or
drug metabolite;
(2) show evidence of a prohibited drug or drug metabolite, but there is
a legitimate medical explanation for the result;
(3) show evidence of a prohibited drug or drug metabolite below a
determined threshold level; or
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(4) are suspect because of irregularities in the administration of the test or chain
of custody procedures.
Passing a drug test shall be referred to as “testing negative.”
2.5.2 Passing an Alcohol Test.
“Passing an alcohol test” means that the test result shows an alcohol concentration of
0.02. Passing an alcohol test shall be referred to as “testing negative.”
2.6 Failing a Substance Test.
“Failing a substance test” means that the test result showed positive evidence of the
presence of a substance in an employee’s system that is at or above a determined threshold
level. This determination shall be made by the City MRO under the same standards as
passing a substance test. Failing a substance test shall be referred to as “testing positive.”
Refusal to submit to testing may result in disciplinary action up to and including termination.
2.7 Under the Influence.
“Under the influence” is defined as a condition arising from using a substance, which may limit
an employee’s ability to safely and efficiently perform a job or duties, or may pose a threat to the
safety of the employee or others, and it shall be determined by the presence of a substance in an
employee’s system as measured by a substance test in accordance with the terms of this Policy
2.8 Impaired.
“Impaired” means a diminishing or worsening of an employee’s mental or physical condition that
is the result of using a substance.
2.9 Medical Authorization.
“Medical authorization” means a prescription or other written approval from a licensed
medical practitioner for the use of a substance in the course of medical treatment, which must
include the name of the substance, the period of authorization, and whether the prescribed
medication may impair job performance. This requirement also applies to refills of prescribed
drugs.
3. PROHIBITED ACTIVITY.
3.1 Alcohol.
The use or possession of alcohol during working hours, on City property, or in City vehicles is
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prohibited. Employees are not permitted to report for work or to perform any City business while
under the influence of alcohol Employees who report to work with an alcohol concentration at or
greater than 0.02, will not be permitted to report to work or remain at work. Additionally, an
employee who reports to work with the obvious odor of intoxicating beverages on their breath, but
not “under the influence” of alcohol as defined herein will not be allowed to perform any City
business and may be subject to discipline. Reasonable exceptions to this policy may be made for the legitimate business needs of the department (i.e. undercover work).
3.2 Drugs.
The manufacture, distribution, dispensation, possession, or use of a controlled substance, a drug
not medically authorized, or other substances that impair job performance or pose a hazard to the
safety and welfare of the employee, the public, or other employees is prohibited. An employee is not
permitted to report to work or perform any City business while under the influence of any drug,
including medically authorized or over-the-counter drugs, which impair work performance.
Employees who perform safety-sensitive functions must report the medical use of drugs or other
substances that could impair safe job performance to a member of command staff or the City’s
HR Department and provide proper written medical authorization from a licensed medical
practitioner that the substance will not adversely affect the employee’s ability to safely perform work.
It is the employee’s responsibility to determine from the licensed medical practitioner whether the
prescribed drug would impair safe job performance. Failure to report the medical use of such drugs,
or failure to provide proper evidence of medical authorization, may result in disciplinary action,
including possible termination. Reasonable exceptions to this policy may be made for the legitimate
business needs of the department. (i.e. undercover work).
4. SUBSTANCE TESTING SITUATIONS.
4.1 Testing Based On “Reasonable Suspicion.”
When a supervisor or Command Staff member reasonably suspects that an employee may be
under the influence of or impaired by a substance, the employee shall be required to submit to a
substance test. Although an employee may be relieved of duty at any time because of such
concerns, a supervisor’s or manager’s decision to require a substance test must be based on
specific, contemporaneous, articulable observations concerning the appearance, behavior, speech,
or body odors of the employee. The supervisor or manager making the determination must have
received training in detecting the signs and symptoms of substance abuse. Except in emergency
situations, the supervisor should consult with another supervisor, Command Staff member, or
representative of the Human Resources Department to ensure that adequate grounds for reasonable
suspicion exist.
4.2 Refusal to Submit to Testing.
Refusal by an employee to take a substance test when directed to do so by his/her supervisor or
manager after being advised of the basis for the reasonable suspicion and after being allowed to consult
with an Association Representative (which consultation shall not unduly delay testing) may be
considered insubordination, and the employee may be relieved of duties immediately pending
investigation. Refusing to take a substance test includes: failure to appear for the test within a
reasonable time after being directed to do so; failure to remain at the test site until the test is
complete; failure to provide adequate breath or urine for testing without a valid medical
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explanation; failure to cooperate with any directions given during the testing process, including
directions for an observed sample collection; use of a prosthetic device that could interfere
with the test; or adulteration or substitution of the test sample. Refusal to submit to testing may
result in disciplinary action up to and including termination.
4.3 Return-to-Work and Follow-Up Testing.
An employee who has refused to take a substance test, or who has tested positive for a
substance, including those employees who have undergone evaluation and/or rehabilitation, will not
be permitted to return to work until the employee has passed a substance test, has been evaluated by
the SAP, the SAP has confirmed that the employee complied with his/her education and/or
treatment plan, and the City determines that the employee is fit to return to duty. When the City, in
its sole discretion, decides to return an employee who has tested positive for drugs or alcohol to duty,
and there has not been a successful grievance or charge of unfair labor practice relating to the testing
process, the employee shall follow the treatment plan as determined by the SAP and shall be subject to
follow up random drug testing for a period of not more than twenty four (24) months.
4.4 Right to Representation.
In all substance test situations, an employee may request the presence of his/her Association
representative. Association representatives shall be immediately notified at the outset of any substances
testing situation involving a bargaining unit member. Although an employee may later file a grievance
against the direction to submit to substance testing, the employee must take the test when ordered to do
so.
At any time, the Association, upon request of the employee, will have the right to inspect and observe
any aspect of the substance testing process with the exception of individual test results, provided that
such inspection does not delay any testing procedure. The Association may inspect individual test
results if the release of this information is authorized by the employee involved.
4.5 Urine Specimen Collection.
Specimen collections for drug testing shall take place at Lynnwood Urgent Care (Immediate
Clinic), 4725 196 St. SW, Lynnwood, WA 98036 during clinic hours and after hours at Swedish
Hospital Edmonds, or any other site designated by the City. Employees are required to
complete any necessary forms and to cooperate fully with collection and testing procedures.
Sample collection shall be in accordance with DOT’s Procedures for Transportation Workplace
Drug and Alcohol Testing Programs, 49 CFR Part 40 (“DOT substance testing procedures”).
These procedures are designed to ensure the integrity of the sample while maintaining employee
privacy. In certain limited circumstances, employees will be required to provide a urine sample
for testing under direct observation. Under no circumstances shall an employee’s direct supervisor
serve as the collection site person.
At the employee's or the Association's option, a sample of the specimen may be requisitioned and
sent to a laboratory chosen by the Association for testing. Any request to requisition a sample of the
specimen must be made within seventy-two (72) hours of the specimen’s collection. The cost of this
test will be paid by the Association or the employee. The use or non-use of this option may not be
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considered as evidence in an arbitration or other proceeding concerning the drug test or its
consequences.
Any attempt to tamper with a urine sample or otherwise obstruct the testing process shall be
considered the same as testing positive and will result in discipline, up to and including termination.
4.6 Test Procedures.
All substance testing shall comply with DOT substance testing procedures. These procedures are
designed to ensure the accuracy and integrity of the test results and include screening tests,
confirmation tests, chain of custody safeguards, and appropriate privacy and confidentiality
protections.
4.6.1 Drug Testing.
Drug testing, during normal business hours, will normally be performed by urinalysis at
Pathology Associates Medical Lab, PO Box 2687, 20730 Bond Road NE #205, Spokane
WA 94220 (laboratory). Testing required outside of normal business hours shall be
conducted at Swedish Hospital, 21601 76th Avenue West, Edmonds, WA 98026. The test
involves an initial screening performed by the enzyme multiplied immunoassay test
(“EMIT”). Any positive test is then confirmed by a second test of the same sample by
Gas Chromatography/Mass Spectrometry (“GC/MS”). The City’s designated MRO shall
receive and interpret test results and report them to the City.
Prior to reporting a positive test result, the MRO shall give the employee an opportunity to
discuss the test result. If the employee meets with the MRO and fails to present
information affecting the test result, or if the employee refuses to meet with the MRO, the
MRO will verify a positive test result and will inform the City Human Resources
Director or other designated management representative, on a confidential basis, that the
employee tested positive. The MRO will also inform the employee at the time the test result
is verified that s/he may request a “re-test” within seventy-two (72) hours. (The “re-test”
shall be performed at a different laboratory, at employee expense unless the employee
passes the re-test.) Upon request, the employee shall be given a copy of the positive test
results.
4.6.2 Alcohol Testing.
Alcohol shall be tested by means of the Draeger machine currently in use or future equipment which may supersede the Draeger machine (but excluding the P.B.T device). Draeger alcohol tests shall be conducted utilizing one of the WSP Draeger testing sites. The testing shall
follow the protocols established for criminal investigations, including the requirement of two
breath samples within the proper variance. If the initial test indicates an alcohol concentration
of 0.02 or greater, a second test shall be performed to confirm the results of the initial test at the election of the employee. The confirmatory test shall also use a 0.02 blood alcohol concentration level to measure a positive test. If the employee declines to take the second
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confirmatory test, the first test will be used to determine alcohol concentration.
At the employee’s option, the employee may submit to a blood specimen to be collected and
tested at a laboratory chosen by the employee or Association for testing. The blood specimen
could be used to challenge the results of the breath test. The cost of this test will be paid by
the Association or the employee. A decision not to use this option or an employee’s failure to
provide the results obtained under this option may not be considered as evidence in an arbitration or other proceeding concerning the drug test or its consequences.
5. ENFORCEMENT AND DISCIPLINE.
The City takes a strong stand against substance abuse and its impact on the workplace.
Accordingly, violations of this Policy may be grounds for appropriate disciplinary action, up to and
including termination. Additionally, law enforcement authorities will be notified in appropriate
situations.
6. REPORTING VIOLATIONS.
Experience indicates that individuals with substance abuse problems best respond to appropriate
confrontation, dialogue, and notice about the impact and risks of their situation. Therefore, an
employee who is aware of substance use or behavior in violation of this Policy is encouraged
to promptly report the behavior to management. To the degree possible, the reporting employee’s
identity will be kept confidential.
7. REHABILITATION.
The City offers employees the use of rehabilitative services subject to coverage limitations and in
accordance with the terms of its benefit programs. Employees are personally responsible for
seeking appropriate treatment for substance dependency. Employees who voluntarily seek
treatment for substance dependencies will be allowed to use personal leave and benefits as for any
other illness and will not have job security or opportunities for promotion jeopardized by seeking
treatment. However, such employees are subject to the same prohibitions and penalties as other
employees regarding the manufacture, distribution, dispensation, possession, or use of substances
in violation of this Policy. In addition, substance-dependent employees are subject to appropriate
disciplinary action, including possible termination, if they do not meet general performance
standards, conduct requirements, or other conditions of employment.
Employees who refuse to take a substance test, or who test positive for a substance in violation of
this Policy, may be given the opportunity to enter a rehabilitation program in lieu of termination.
Employees who successfully complete rehabilitation under such circumstances may be returned to
work at the City’s discretion in accordance with the return-to-work provisions of this Policy.
8. RECORDS.
Records of treatment for substance dependency, substance tests, or of employees or applicants
involved in other situations related to this Policy will be maintained by the City as confidential
medical records. Confidentiality of substance tests cannot be guaranteed if testing results are
used by the City in a disciplinary action. Only City management representatives with a “need-to-
know” responsibility will be made aware of substance abuse situations or test results. No third
party shall be provided with such information without specific written authorization by the
employee, except as required or permitted by law.
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9. ASSOCIATION HELD HARMLESS
The City shall be solely liable for any legal obligations and costs arising out of the provisions of this Policy and/or application of this Policy, except as otherwise provided herein. The Association shall be held harmless for all claims arising out of errors, omissions or negligent acts by the third-party contractors hired by the City to conduct the drug testing under this Policy, including failure to
abide by the protocol established by this Policy; and for all claims arising out of the
implementation/administration of this drug Policy.
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APPENDIX "D"
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS' ASSOCIATION
(Representing the Law Enforcement Support Service Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the
CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the
Employer, EDMONDS POLICE OFFICERS' ASSOCIATION (Representing
the Law Enforcement Support Service Employees)
Information Services Acceptable Use Policy
1.0 Purpose
This documents acceptable use of City of Edmonds Device and Systems Policy, and provides guidance for
managing the use of City owned electronic devices and systems by all departments, employees and users of
City systems.
2.0 Background
The City of Edmonds provides employees with a variety of devices, and technology systems such as
telephones, voice mail, computers, facsimile machines, instant messaging, electronic bulletin boards,
electronic mail (email) systems, cellular phones, wireless devices, Internet access, and social media.
The City recognizes the importance of electronic devices and tools in accomplishing work in an efficient
manner. Access to these systems provides rapid exchange of information that improves productivity. It is
important, however, that these devices and systems be used in a manner which benefits the government and
which is responsible to City taxpayers.
The goal of this policy is to ensure economical, effective, and efficient management of communication
systems and to ensure that employees use these systems in a professional manner that reflects positively
upon the City.
This policy establishes privileges and responsibilities for employees, and employees must agree to, and
abide by this policy to utilize these systems.
3.0 Scope
This policy applies to all employees, contractors, consultants, temporary employees, vendors and any others
that are provided access to City of Edmonds communication systems, including those workers associated
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with any third parties who access these systems. Throughout this document, the word "employee" will be
used to collectively refer to all such individuals. This policy also applies to all communications and data
systems owned by and/or administered by the City of Edmonds both on and off City property.
4.0 Authority
RCW 42.17 Public Disclosure
RCW 40.14 Public Records
5.0 Device & Systems Usage Policy
The City of Edmonds provides access to the vast information resources available through communication
devices and systems including, computers, servers, email, voice mail, bulletin boards, instant messaging,
cell phones, telephones, wireless devices, tablets, and other telecommunications and information systems.
These information resources are for use to help employees work better, faster and smarter, and be well-
informed about effective business practices.
The facilities to provide that access represent a considerable commitment of City resources. This usage
policy is designed to help employees understand the City’s expectations for the use of those resources.
First and foremost, the City’s supplied devices, software, and systems, are provided at significant cost. That
means that the City expects these systems to be used for City business-related purposes: to accomplish
tasks, communicate with customers, suppliers, and associates, to research relevant topics and obtain useful
business information. These systems may be used for private purposes on a limited basis that does not
interfere with City business. Employees should have no expectation of personal privacy in using them.
The City requires employees to conduct themselves honestly and appropriately in the use of the use of
technology provided, and respect copyrights, software licensing rules, proprietary rights and prerogatives of
others, just as in any other business dealings. To be absolutely clear on this point, all existing City policies
apply to employees conducting business with these devices, software, and systems. This includes especially,
but not exclusively, those that deal with intellectual property protection, misuse of City resources,
harassment, including sexual harassment, information and data security, and confidentiality.
Unnecessary or unauthorized device and system usage costs money, and causes network and server
congestion. It slows other users, takes away from work time, consumes supplies, and ties up printers and
other shared resources. Unlawful devices or systems usage may also garner negative publicity for the City
and expose Edmonds to significant legal liabilities.
Internet, postings, blogs, chat groups, social media, newsgroups, and email systems give each user an
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immense and unprecedented reach to propagate City messages and tell the City story. Because of that power
the City must take special care to maintain the clarity, consistency and integrity of the City of Edmonds
image and posture. Anything any one employee writes in the course of acting for the City on the
communication systems can be interpreted as a formal representation of the City’s position.
While the City’s use of these devices and connections to systems offer many potential benefits, it can also
open the door to significant risks to our data and systems if employees do not follow appropriate security
discipline. As presented in greater detail, that may mean preventing machines with sensitive data or
applications from connecting to a communication system entirely, or it may mean that certain users must be
prevented from using certain communication systems or their features, for example remote file access or
file transfers. The overriding principle is that security is to be a primary concern of every user. Employees
may be held accountable for intentional or reckless breaches of security or confidentiality.
Certain terms in this policy should be understood expansively to include related concepts.
Document Covers any kind of file, or stream of data, that can be stored, printed, read, or viewed. This
would include files for browsers, desktop applications, such as word processing or desk-top
publishing, and specialized software programs databases, GIS, and their viewers.
Graphics Includes photographs, pictures, video, images, animations, movies, or drawings.
Display Includes monitors, flat-panel active or passive matrix displays, monochrome LCDs, projectors,
televisions, handheld screens and virtual-reality tools.
Audio Includes any sounds, recordings and files containing sounds or voice.
All employees provided or granted device, software or systems access will be provided a copy of this policy
or a “link” to the policy where it may be viewed and/or printed. Any questions concerning the policy should
be directed to the employee’s supervisor.
If there is any portion of this policy that is not clearly understood by the employee, it is the employee’s
responsibility to bring the question to the attention of their supervisor for clarification.
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6.0 Detailed Policy Provisions
1. Management and Administration
1.1. The City of Edmonds has software and systems in place that can monitor and record all software
and systems usage. Most systems such as electronic mail, facsimile transmissions, Internet traffic,
and voice mail are technologies that create an electronic record. This is what separates these from
other forms of communication such as a telephone conversation. An electronic record, like a paper
record, is reproducible and therefore special care must be taken to avoid improper dissemination
of protected or confidential information. Electronic records are subject to public disclosure laws to
the same extent as are paper records. Electronic records may be inspected for audit or legitimate
operational or management purposes. The City reserves the right to inspect any and all files stored
in any areas of City systems in order to assure compliance with policy.
Electronic records are to be kept, maintained, released, withheld, and destroyed only in
accordance with the Public Disclosure Act (RCW 42.17) and the law governing preservation and
destruction of public records (RCW 40.14).
1.2. The City’s security systems are capable of recording (for each and every user) each World Wide
Web site visit, each chat newsgroup or email message, and each file transfer into and out of City
systems, and other communications related information. The City reserves the right to monitor
and record such uses at any time. No employee should have any expectation of personal privacy
as to their communication systems usage or use of any software or hardware provided by the City.
The City will review communication systems activity and analyze usage patterns, and may use
this data to assure that City communication systems resources are devoted to maintaining the
highest levels of productivity.
1.3. The creation or transmission of any kind of sexually explicit image or document on any City
system is a violation of the City’s policy on sexual harassment (see Personnel Policies Section
2.4, Sexual Harassment Prohibited). Some images or documents do not apply to this policy, such
as the legitimate needs of public safety agencies. In addition sexually explicit material may not be
accessed, viewed, downloaded, archived, stored, distributed, edited or recorded using our network
or communication systems unless required for the legitimate needs of public safety. The City of
Edmonds uses independently supplied software and data to identify inappropriate or sexually-
explicit material. The City may block access to all such sites of which the City becomes aware. If
an employee is inadvertently connected to a site that contains sexually explicit or offensive
material, the employee must disconnect from that site immediately, regardless of whether that site
had been previously deemed acceptable by any screening or rating program.
1.4. The creation or transmission of derogatory, inflammatory or harassing messages or content using
the City system (including, without limitation, derogatory, inflammatory or harassing remarks about
an individual's race, age, gender, disability, religion, national origin, marital status, military or
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honorably discharged veteran status, sexual orientation, including gender expression or identity,
genetic information or any other protected characteristic) is a violation both of this policy and of
the City’s Anti-Harassment Policy.
1.5. Use of City communication systems for solicitation of non-City business or for personal gain is
prohibited.
1.6. The City of Edmonds communication systems and computing resources must not be used to
violate the laws and regulations of the United States or any other nation or the laws and regulations
of any county, city, province or other local jurisdiction in any material way. Use of any City
resources for illegal activity is grounds for discipline, up to and including immediate dismissal and
consistent with applicable law. The City will cooperate with legitimate law enforcement and
regulatory agencies for logs, diaries and archives on employee activities.
1.7. Any software or files downloaded via the City’s devices, software, or systems into the City’s
systems may be used only in ways that are consistent with their licenses or copyrights.
1.8. No employee may use City systems to knowingly download or distribute pirated software or data.
Any file that is downloaded must be scanned for viruses before it is run or accessed.
1.9. No employee may use a City device, software, or its systems to deliberately propagate any viruses
or other code harmful to City data or systems.
1.10. No employee may use City devices, software, or systems to knowingly disable or overload any
computer system or network or to circumvent any security feature of the systems.
1.11. Each employee shall identify themselves honestly, accurately and completely (including City
department and function where requested) when participating in authorized chats or newsgroups,
or when setting up accounts on outside computer systems.
1.12. Only those employees or officials who are duly authorized to speak on behalf of the City to the
media, to analysts or in public gatherings may speak/write in the name of the City to any
electronic media, such as newsgroup, chat room, blog, or social media. Other employees may
participate in electronic media in the course of business when authorized and relevant to their
duties, and should be cautious to make it clear when they are expressing an individual opinion as
opposed to establishing or representing the City’s position or policy on a matter. Where an
individual participant is identified as an employee or agent of the City of Edmonds, the
employee must refrain from political advocacy and must refrain from the unauthorized
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endorsement or appearance of endorsement by the City of any commercial product or service.
1.13. The City of Edmonds retains proprietary rights and the copyright to any material posted to any
electronic media (including, without limitation, any social media, forum, newsgroup, chat room
or World Wide Web) by any employee in the course of his or her duties with the City, unless
otherwise provided by law.
1.14. Electronic transmission of protected or confidential City information is governed by the same
rules and principles that govern paper transmittals. Protected or confidential City information
may include, but is not limited to, certain financial data, personal data, certain proprietary
information, security information, trade secrets, and any other material exempted from disclosure,
or required to be held confidential by law and City policies and/or procedures. The unauthorized
release of protected information - whether or not the release is inadvertent - may subject an
employee to penalties or discipline under existing policies and procedures.
1.15. A wide variety of materials may be deemed offensive by colleagues, customers or business
suppliers. Employees must be aware of this and not store, view, print or redistribute any
document or graphic file that is not directly related to the user's job or City activities, or that is
likely to be deemed offensive by a reasonable person. (Exception: Viewing of unsolicited
material sent to the employee.)
1.16. Employees must understand that copyright, trademarks, libel, slander and public speech control
laws of all jurisdictions in which the City conducts business apply to the City and its employees.
Care must be taken so that the use of the City communication systems does not inadvertently
violate any laws which might be enforceable against the City.
1.16.1. Employees with device and communication systems access may only download
software for direct business use, and they must arrange to have such software properly
licensed and/or registered with Information Services. Downloaded software if subject to
a license must be used only under the terms of its license.
1.16.2. Employees may not download entertainment software or games or play games with
others over the communication systems.
1.16.3. Employees may not download audio, images or videos unless there is an explicit
business-related use for the material and such downloading does not violate any
copyright or licensing requirements.
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1.17. Employees may not upload any software licensed to the City or data owned or licensed by the
City without explicit authorization from the manager responsible for the system, software or
data.
2. Technical
2.1. User identification (IDs) and passwords help maintain individual accountability for
communication systems resource usage. However, the issuance of ID's and passwords is not
intended to create any personal privacy rights. Any employee who obtains a password of or for a
device or system resource must keep that password confidential, except for communication with
authorized personnel. City policy prohibits the sharing of user IDs or passwords obtained for
access to devices, software and systems. Employees shall not use the password or ID of another
user, except in cases of job related necessity.. Employees shall not reveal the password or ID to
an unauthorized person or entity.
2.2. Video and audio streaming and downloading technologies represent significant data traffic
which cause local network congestion. Employees should schedule communications-intensive
operations such as large file transfers, video or audio downloads, mass e-mailings and the like so
as not to impact other users of the City’s systems. The preferred time for such transfers are the
off peak hours between 6:00 PM and 7:00 AM Pacific time.
2.3 Streaming audio/video on City provided smart phones and other similarly capable devices is
discouraged due to contractual data limitations with the City’s cellular provider(s).
3. Security
3.1. The City has installed a variety of firewalls, application, network address screening programs and
other security systems to assure the safety and security of systems. Any employee who
intentionally attempts to disable, defeat or circumvent any security facility is subject to
discipline up to and including dismissal and possible criminal prosecution.
3.2. Files containing confidential and/or protected data that are transferred in any way across
communication systems must be protected.
3.3. Devices that use their own network to create an independent data connection can sidestep
network security mechanisms. These independent connections to outside networks can be used by
an attacker to compromise City software, systems and networks. Any device used for an
independent network connection must be isolated from the City’s internal networks. Only
approved file sharing applications may be used on City systems. Hotspot connections directly to
the City’s internal network are prohibited. Questions regarding the application of this section
should be directed to Information Services.
Formatted: Font: Times New Roman
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3.4. Only those communication systems, services and functions with documented City business
purpose will be enabled at the systems firewall.
4. Incidental use
4.1. De minimis use is an infrequent or occasional use that results in little or no actual cost to the City.
An occasional brief local phone call, Internet access or email is an allowable de minimis use of
communications systems. The cost of a brief local phone call is negligible and need not interfere
with job performance.
4.2. The proper stewardship of City resources, including funds, facilities, tools, property, and
employees and their time, is a responsibility that all employees share. Accordingly, employees
may not use devices, software, or systems for personal benefit or gain or for the benefit or gain of
other individuals or outside organizations. Personal benefit or gain may include a use solely for
personal convenience, or a use to avoid personal expense.
4.3. Responsibility and accountability for the appropriate use of devices, software, or systems
ultimately rests with the individual City official and City employee, or with the City official or
City employee who authorizes such use. Employees and officials are cautioned that their own
personal use of devices, software, or systems should never interfere with another City official or
employee, or obligate another employee to make personal use of City resources. In addition,
City employees have an affirmative duty to ensure that any personal use of devices, software,
and systems is the most efficient in terms of time and resources.
4.4. Extensive or repeated personal misuse of City resources, including time, significantly undermines
public trust in government. Nevertheless, a very limited personal use of City devices, software,
and systems that supports organizational effectiveness would not undermine public trust and
confidence.
4.5. Subject to restrictions elsewhere in this policy, a City official or employee may make an
occasional, but limited, personal use of devices, software, or system resources if :
4.5.1. There is little or no cost to the City;
4.5.2. Any use is brief in duration, occurs infrequently, and is the most effective use of time or
resources;
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4.5.3. The use does not interfere with the performance of the officer's or employee's official
duties;
4.5.4. The use does not disrupt or distract from the conduct of City business due to volume or
frequency;
4.5.5. The use does not disrupt other City employees and does not obligate them to make a
personal use of City resources; and
4.5.6. The use does not compromise the security or integrity of City property, information, or
software.
4.6. The City Code, state and federal laws, strictly prohibit uses of taxpayer resources for private
benefit or partisan political purposes. Any use of City resources to support such activity clearly
undermines public confidence in government and reflects negatively on City employees
generally. In compliance with these provisions, this policy explicitly prohibits, at all times and to
any degree, the following private uses of devices, software, and systems and resources:
4.6.1. Any use for the purpose of conducting an outside business or private employment except
for those instances, such as in the Police Department, where the private work has been
approved by the Department (i.e. Off-duty police/security work in the City of
Edmonds).
4.6.2. Any use for the purpose of supporting, promoting the interests of, or soliciting for an
outside organization or group, including, but not limited to: a private business, a
nonprofit organization, political candidate, a political party, or a ballot issue (unless
provided for by law, City code, or other policy). (Note: It is not intended to prohibit
forwarding information related to United Way or other organizations related to city
government such as the Association of Washington Cities (AWC); it is also not intended
to prohibit the use of City resources to communicate information related to Labor
Organizations or Labor Laws of the State of Washington).
4.6.3. Any use for the purpose of assisting a campaign for election of a person to a public
office or for the promotion of or opposition to a ballot proposition.
4.6.4. Any use related to conduct that is prohibited by a federal or state law or rule, or a City
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code or policy; and
4.6.5. Any private use of any devices, software, or systems property that has been removed
from City facilities or other official duty stations, even if there is no cost to the City.
4.7. The general ethics standard is that any use of devices, software, or systems resources other than
for official business purposes needs to be brief in duration and frequency to ensure there is little
or no cost and the use does not interfere with the performance of official duties.
5. Policy Changes; Other City of Edmonds Policies
5.1. The City of Edmonds Information Services may modify or revise its devices, software, and
systems use policies (including these specific regulations). The City will notify the Union of any
changes in policy prior to implementation and bargain any such change that affects wages,
hours, or other terms and conditions of employment that constitute mandatory subjects of
bargaining. Employees are required to comply with all such subsequent modifications or
revisions. Modifications and/or revisions will be posted on a shared network resource, posted on
City Web sites, distributed through email, staff meetings or other communication method.
5.2. These devices, software, and systems use policies are in addition to, and do not replace or
supersede, any and all other policies promulgated from time to time which are applicable to City
employees (including general policies relating to misuse of City assets or resources, sexual
harassment, unauthorized public speaking and misappropriation or theft of intellectual property).
Misuse or inappropriate use of devices, software, or resources, in violation of these or any other
City policy, may result in discipline, up to and including discharge.
6. References:
6.2. Regulatory Codes of Washington (RCW) 42.52.160, 42.52.180, 42.17.190
6.3. Washington Administrative Code (WAC) 292-120-035
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City Council Agenda Item
Meeting Date: 02/13/2018
Resolution for SERS Funding
Staff Lead: Al Compaan, Chief of Police
Department: Police Services
Preparer: Al Compaan
Background/History
Council heard a Snohomish County Emergency Radio System (SERS) presentation during its February 6,
2018 Council meeting. SERS Chief Administrative Officer, Mr. Ralph Krusey, indicated the need to secure
funding for replacement of the legacy radio system. Council reviewed a draft resolution in support of
county-wide funding and, by consensus, Council President Nelson requested the resolution be placed on
Consent Agenda.
Staff Recommendation
Approval of the resolution.
Narrative
Support by SERS user agencies for a county-wide funding mechanism is essential, and it is important that
Snohomish County government and the Snohomish County Council are aware of Edmonds' support.
Attachments:
SERS - Edmonds Resolution re Funding 2-13-2018
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, TO SUPPORT COUNTY
FUNDING OF A NEW EMERGENCY RADIO SYSTEM.
WHEREAS, the City of Edmonds serves its 41,260 residents by providing public safety
services to our community; and
WHEREAS, the safety of residents living and working in our community depends on
continuing to have reliable and effective emergency communications between police and fire
agency first responders; and
WHEREAS, SERS, the Snohomish County Emergency Radio System, has since 1999
provided a dependable and reliable 911 emergency radio service for our city’s police and
firefighters, enabling them to effectively respond to emergency 911 call dispatches to respond to
our city’s neighborhoods; and
WHEREAS, SERS has two decades of technical expertise in developing, acquiring,
installing, operating, maintaining, and managing the countywide emergency radio system; and
WHEREAS, the SERS existing analogue, 800 MHz radio system is now outdated and
about to reach its end-of-life in 2020, compromising communications between 911 call
dispatchers and first responders; and
WHEREAS, independent expert analysis has determined that a new replacement P25
radio system, using modern digital technology, will substantially reduce risk of future failure,
and provide better audio voice quality for simulcast, two-way, interoperable emergency
communications; and
WHEREAS, other counties in our region have already taken action to fund and replace
their radio systems; and
WHEREAS, a county competitive bidding procurement process has begun to select a
qualified vendor to provide a new, countywide P25 radio system; and
WHEREAS, the preliminarily estimated cost of a new radio system, now projected at $75
million, exceeds the existing revenue and budget sources of most all local governments and
agencies within Snohomish County;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO RESOLVE AS FOLLOWS:
To support the Snohomish County government taking necessary action in 2018 to replace
the outdated SERS emergency radio system. We respectfully urge Snohomish County elected
officials to authorize sufficient funding resources to purchase, design and install the much
needed countywide P25 digital 911 emergency radio system. As elected officials of the City of
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Edmonds, we are resolved to support County passage in 2018 of a measure that provides a
dedicated, countywide, equitable funding source for the new, countywide emergency 911
emergency radio system.
RESOLVED this _____ day of _______________, 2018.
APPROVED:
______________________________
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
_____________________________________
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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City Council Agenda Item
Meeting Date: 02/13/2018
Crumb Rubber extension of moratorium
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The City Council extended this prohibition of SBR installations on April 11, 2017. This new extension
expires on February 28, 2018.
The City Council adopted the first ordinance 4013 on December 8th, 2015 prohibiting certain
installations of SBR until July 11, 2017.
The City Council identified this issue at their Council retreat in January 2017 as needing some discussion
and attention.
Staff Recommendation
Council to discuss and give staff direction.
Narrative
The City Council adopted Ordinance 4065.1 on April 11, 2017 to extend the prohibition of certain
installations of SBR on public lands in the City of Edmonds. The Council's intent was to extend it until
the Federal study was completed and a report issued. The Federal Study is being conducted by the US
Environmental Protection Agency and the Centers for Disease Control and Prevention's National Center
for Environmental Health/Agency for Toxic Substances and Disease Registry. In addition, the Council
was monitoring the OEHHA Synthetic Turf Study from the California EPA.
In recent contact with the staff public relations lead for the Federal effort, although the study was
projected to be issued by the end of 2017, she is now projecting mid 2018. Currently, they have
completed collecting all samples and will be issuing a draft report for peer review in February 2018.
They then will release the final report once it completes the peer review process.
The most recent update from the California study can be found at this link:
https://www.youtube.com/watch?v=8U5LfN6Z3sg&feature=youtu.be
The OEHHA study hopes to release their report this year as well.
As way of background, the initial Ordinance 4013 prohibits certain installations of SBR in the City of
Edmonds limits. It also called for the Council to engage an independent consultant with appropriate
expertise to review the research that has been completed. In addition, the Council was to provide a
report sometime in 2016 that would allow for the risks associated with crumb rubber to be reassessed
basing on the latest authoritative information. It then called for a public hearing in June of 2017 to
determine whether the ordinance should be extended.
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A Council subcommittee comprised of Mike Nelson, Dave Tietzel, and Kristiana Johnson had met several
times with staff, and it was recommended the Council not conduct an independent study because of the
current efforts already happening. In addition, it was requested that Council consider a new ordinance
to extend the moratorium until February 28, 2018. It also called out the requirement to continue to
monitor the status of ongoing and new research as it becomes available.
Attached is the explanation of the Federal study and the OEHHA California study, the first Ordinance
4013, the second Ordinance 4065.1, and a draft Ordinance to extend the moratorium if Council so
desires.
Attachments:
2018-02-08 ordinance extending ban on crumb rubber
Ordinance 4065.1
Ordinance 4013
2017-03-29 Attachment A
2017-03-29 Attachment B
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER
(ALSO KNOWN AS SBR OR “CRUMB RUBBER”) ON
PUBLICLY-OWNED ATHLETIC FIELDS WITHIN THE CITY
OF EDMONDS UNTIL JULY 15, 2018.
WHEREAS, the city council adopted Ordinance 4013 on December 8, 2015; and
WHEREAS, Ordinance 4013 prohibited certain installations of SBR until July 11, 2017;
and
WHEREAS, the city council adopted Ordinance 4065.1 on April 11, 2017, which
extended the sunset date of the prohibitions set forth in Ordinance 4013 until February 28, 2018;
and
WHEREAS, the Edmonds City Council intended for additional analysis to be done
during the prohibition period to determine whether the duration of the prohibition should be
extended; and
WHEREAS, on February 12, 2016, the U.S. Environmental Protection Agency (EPA),
the Centers for Disease Control and Prevention/Agency for Toxic Substances and Disease
Registry (ATSDR), and the Consumer Product Safety Commission (CPSC) launched a multi-
agency Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields and
Playgrounds to study key environmental and human health questions; and
WHEREAS, on December 30, 2016, these agencies released a status report describing the
progress of the research to date. The status report includes the final peer-reviewed Literature
Review/Gaps Analysis report and describes the progress to date on other research activities that
are part of the effort including:
• Characterization of the chemicals found in tire crumb.
• Characterization of the exposure scenarios for those who use turf fields containing tire
crumb.
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• Study to better understand how children use playgrounds containing tire crumb.
• Outreach to key stakeholders; and
WHEREAS, the status report does not include research findings. For the characterization
of the chemicals research, tire crumb material has been collected from tire recycling plants and
synthetic turf fields around the U.S. Tire crumb samples have been gathered from nine tire
crumb recycling plants, 19 fields located on US Army installations and 21 community fields
including both indoor and outdoor fields. Analysis of the tire crumb samples collected from
fields and recycling facilities, and the exposure characterization component of the study will
continue in 2017. Parts of the exposure study may be conducted during the hotter months of
2017. The CPSC playground study also will continue in 2017; and
WHEREAS, this federal research effort won’t provide all the answers about whether
synthetic turf fields are safe, it represents the first time that such a large study is being conducted
across the U.S. The study will provide a better understanding of potential exposures that athletes
and others may experience and will help answer some of the key questions that have been raised.
Depending upon the findings, available resources and other considerations, additional research
beyond the first year may be conducted; and
WHEREAS, the EPA has provided a question and answer sheet regarding tire crumb
which is attached hereto as Attachment A; and
WHEREAS, on August 2, 2017, the Office of Management and Budget (OMB) approved
the Information Collection Request for the continuation of the exposure characterization part of
the study; and
WHEREAS, with the OMB approval, the EPA and CDC/ATSDR team were able to
complete the field work associated with the exposure characterization in the Fall of 2017; and
WHEREAS, prior to the August 2017 OMB approval, the exposure characterization
portion of the study as outlined in the Federal Research Action Plan was posted for public
comment in February 2017; and
WHEREAS, an additional requirement of a 30-day Federal Register Notice, along with
the Information Collection Request package was published on June 12, 2017; and
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WHEREAS, the draft report will be sent to external peer-review in Spring 2018, with the
expectation of releasing a final peer-reviewed report summarizing study results in mid-2018; and
WHEREAS, the California Environmental Protection Agency’s Office of Environmental
Health Hazard Assessment (OEHHA) is also conducting a study on synthetic turf and potential
human health impacts. An August 30, 2016 fact sheet related to that study is attached hereto as
Attachment B; and
WHEREAS, OEHHA will release a draft report describing the preliminary data and
results of the study in mid-2018; and
WHEREAS, given the ongoing nature of this significant research effort, the city council
would like to extend the prohibition contained in Ordinance 4013 until July 15, 2018; and
WHEREAS, it is possible that the city council will want to extend the prohibition again
depending on the status of these ongoing research efforts and the findings that they might
generate; and
WHEREAS, since the adoption of Ordinance 4013, the City of Seattle, as a pilot project,
has replaced the SBR material at its Bobby Morris Playfield with an infill made from cork; and
WHEREAS, Seattle’s pilot project will test the durability, safety, playability,
maintainability and environmental health of the cork turf infill material;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Definitions.
The following definitions shall apply to Section 2 of this ordinance:
A. SBR. “SBR” is an athletic field material consisting of recycled tires consisting
of styrene-butadiene rubber. It is commonly known as “crumb rubber.” It is used as an infill
material and/or as a base layer under the infill.
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B. Publicly-owned athletic fields. A “publicly-owned athletic field” is an athletic
field owned by a city, county, school district, port district, hospital district, other special purpose
district or government entity.
Section 2. SBR Prohibition.
For as long as this ordinance remains in effect, it shall be unlawful to:
A. Install SBR on publicly-owned athletic fields already existing within the City of
Edmonds if those fields have not already been converted to an SBRcomposition;
B. Install SBR on new public-owned athletic fields within the City of Edmonds;
C. Install SBR on existing publicly-owned SBR athletic fields within the City of
Edmonds as part of a substantial renovation of such existing SBR fields,
PROVIDED THAT, for maintenance purposes, infill top dressing of existing SBR
fields shall be allowed as needed to keep an appropriate amount of the fiber
exposed and to maintain proper infill depth.
Section 3. Additional Analysis. During the above-described prohibition, city council
intends to:
A. Monitor the status of ongoing and new research into the health effects of SBR,
including but not limited to the significant studies being performed by the federal
government and the state of California;
B. Conduct a public hearing in June of 2018 to determine whether this ordinance
should be extended.
Section 4. Sunset. Unless the effective duration of this ordinance is extended by a
subsequently adopted ordinance, the provisions of this ordinance shall be null, void, and of no
force and effect on or after July 15, 2018.
Section 5. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
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Section 6. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL: PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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6
SUMMARY OF ORDINANCE NO. _4013
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR “CRUMB
RUBBER”) ON PUBLICLY-OWNED ATHLETIC
FIELDS WITHIN THE CITY OF EDMONDS UNTIL
JULY 15, 2018. .
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
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6.1.b
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6.1.b
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6.1.b
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6.1.b
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6.1.b
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6.1.b
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6.1.b
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6.1.b
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6.1.c
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6.1.c
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6.1.c
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6.1.c
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6.1.c
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6.1.c
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6.1.c
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Tire Crumb Questions and Answers
Q. Which agencies are involved with the Federal Research Action Plan?
This plan is led and chiefly implemented by the US Environmental Protection
Agency (EPA) and the Centers for Disease Control and Prevention’s National
Center for Environmental Health/Agency for Toxic Substances and Disease
Registry (CDC-NCEH/ATSDR), in cooperation with the US Consumer Product
Safety Commission (CPSC) and other agencies. Other agencies such as National
Institute of Environmental Health Sciences, the U.S. Department of Defense and
California’s Office of Environmental Health Hazard Assessment (OEHHA) will
provide expertise, facilities and/or sharing of information.
Q. What research is included in the Federal Research Action Plan? Will it
answer the question of whether tire crumb is safe?
The plan includes four research activities:
1. Outreach to key stakeholders - EPA, CDC/ATSDR, and CPSC are having
discussions with other government agencies that have researched or are
currently researching tire crumb that provide expertise to inform the federal
study, and other key stakeholder groups including tire crumb
manufacturers, non-profit organizations, field installers and maintenance
professionals, and field users.
2. Analysis of data gaps - EPA, CDC/ATSDR, and CPSC evaluated the
existing scientific information related to the use of recycled rubber tire
crumb in synthetic turf fields to understand the current state-of-the-science
and inform the research activities. The Literature Review and Data Gaps
Analysis is included in the status report released in December 2016.
3. Characterization of the chemicals found in tire crumb - EPA,
CDC/ATSDR, and CPSC are testing tire crumb from different
manufacturing plants and fields. These tests, along with existing scientific
information from the literature, will help us better understand the make-up
of tire crumb.
4. Characterization of the exposure scenarios - EPA, CDC/ATSDR, and
CPSC are conducting several activities to better understand potential
exposures that may occur when people use synthetic turf fields. This work
is considering all possible ways that one may be exposed including by
breathing, unintentionally ingesting, or touching tire crumb or the
chemicals in tire crumb.
While this effort won’t provide all the answers, the information will help answer
some of the key questions that have been raised about tire crumb used in synthetic
turf fields and will provide a better understanding of potential exposures that field
users may experience by using these fields. The research activities have been
prioritized based on data needs and available resources. This study will provide a
better understanding of the chemicals found in tire crumb and the potential
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exposures that field users may experience by using these fields. This study, in and
of itself, will not determine if fields are safe, but this work is a necessary first step
that needs to be taken.
Depending on the findings, available resources and other considerations,
additional research beyond the first year may be conducted.
Q. What is the status of the research?
On December 30, 2016, the agencies released a status report describing the
progress of the research to date. The status report includes the final peer-reviewed
Literature Review/Gaps Analysis report and describes the progress to date on
other research activities that are part of the effort including:
Characterization of the chemicals found in tire crumb.
Characterization of the exposure scenarios for those who use turf fields
containing tire crumb.
Study to better understand how children use playgrounds containing tire
crumb.
Outreach to key stakeholders.
A final peer-reviewed Literature Review/Gaps Analysis was publicly released in
December 2016 as part of the status report. The status report does not include
research findings.
Collection of tire crumb samples from fields and recycling facilities is complete.
Tire crumb samples were gathered from nine tire crumb manufacturing plants, 19
fields located on U.S. Army installations and 21 community fields across the U.S.
Fields included both outdoor and indoor fields. Analysis of the tire crumb samples
collected from fields and recycling facilities, and the exposure characterization
component of the study, will continue in 2017. Parts of the exposure study may be
conducted during the hotter months of 2017. The CPSC playground study will
continue in 2017.
The Synthetic Turf Fields with Tire Crumb Rubber Infill Research Protocol
document was extensively reviewed, including a peer-review and an Institutional
Review Board review, and the document is now final. Data collection components
of the Federal Research on Recycled Tire Crumbs went through a public comment
period and an Information Collection Request review conducted by the Office of
Management and Budget. Peer-review and public comments are publicly
available on the OMB’s website. One of the main research activities gathered tire
crumb samples from tire crumb manufacturing plants and from fields across the
country.
EPA, ATSDR, and CPSC have engaged various stakeholder groups through a
number of outreach activities including a public comment process, webinars,
conference calls, and in-person meetings. Stakeholder outreach efforts were
targeted to the public as well as specific stakeholder groups, such as government
organizations (other federal agencies, state agencies, local government and
international government), industry and non-profit/interest groups.
6.1.d
Packet Pg. 169 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
As it is available, updated information will be posted to EPA’s tire crumb website
(www.epa.gov/tirecrumb).
Q. When did the research begin and when will it end?
The Federal Research Action Plan launched on February 12, 2016. The data
collection components (tire crumb sample collection and exposure
chracterization) of the study received OMB approval in August 2016. EPA,
ATSDR, and CPSC engaged various stakeholder groups through a number of
outreach activities including a public comment process, webinars, conference
calls, and in-person meetings. The final peer reviewed Literature Review/Gaps
Analysis report along with a progress report for other components of the study
was released in December 2016. Analysis of the tire crumb samples collected
from fields and recycling facilities, and the exposure characterization component
of the study, will continue in 2017. Parts of the exposure study may be conducted
during the hotter months of 2017. The CPSC playground study also will continue
in 2017.
Q. Where can I find responses to the public comments on this research
submitted through the Federal Register Notice?
Public comments submitted in response to the Federal Register Notice have been
reviewed by EPA and CDC/ATSDR. EPA and CDC/ATSDR responses to public
comments are available online -
http://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=201607-0923-001
.
Q. What is the research protocol document?
The research protocol document describes the study design and protocol for three
research activities in the Federal Research Action Plan including the literature
review and data gaps analysis; the tire crumb collection and characterization; and
the characterization of human exposure to tire crumb in synthetic turf fields. The
document explains the study objectives, research design, methods that are being
used to characterize tire crumb and the exposures, data analysis techniques and
the quality assurance/quality control measures in place to ensure the integrity of
the research.
Q: Where are the fields located that will be studied?
Tire crumb samples were gathered from nine tire crumb manufacturing plants, 19
fields located on U.S. Army installations and 21 community fields across the U.S.
Fields included both outdoor and indoor fields. The analysis of the tire crumb
samples is underway. These locations include both outdoor and indoor playing
fields. To protect privacy, the names of the specific locations sampled will not be
released to the public.
Q. How can I find out more information about this research?
As it is available, updated information about the study will be posted to EPA’s
Tire Crumb Website: www.epa.gov/tirecrumb.
6.1.d
Packet Pg. 170 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
Q. What stakeholder outreach activities have been completed as part of this
study?
EPA, ATSDR, and CPSC have engaged various stakeholder groups through a
number of outreach activities including a public comment period, webinars,
conference calls, and in-person meetings. Stakeholder outreach efforts were
targeted to the public as well as specific stakeholder groups such as government
organizations (other federal agencies, state agencies, local government and
international government), industry and non-profit/interest groups.
The purpose of the stakeholder outreach was to inform the public about the
Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields
and Playgrounds and to encourage stakeholders to provide feedback on studies
that are part of the research. The outreach to specific stakeholder groups also
included information sharing around the manufacturing and the use of tire crumb
in synthetic turf fields.
Q. What are the key findings of the Literature Review/Gaps Analysis?
An important component of any research is to understand the state of the science
and any data gaps. The peer-reviewed Literature Review/Gaps Analysis (LRGA)
provides a current summary of the available literature and capture the data gaps as
characterized in those publications. The overall goals of the LRGA were to inform
the interagency research study and to identify potential areas for future research
that might be needed. The LRGA identified 90 references. Each reference
reviewed was categorized according to 20 general information categories (e.g.,
study topic, geographic location, sample type, conditions, and populations
studied) and more than 100 sub-categories (e.g., study topic subcategories: site
characterization, production process, leaching, off-gassing, microbial analysis,
and human risk). The research in the Federal Research Action Plan addresses
many of the gaps identified, particularly with respect to tire crumb rubber
characterization and exposure characterization. The review provides information
useful for guiding and designing future research efforts needed to further address
questions regarding exposures and risks for tire crumb rubber used in synthetic
turf fields and playgrounds.
Q. How is the Federal Government working with California?
California’s Office of Environmental Health Hazard Assessment (OEHHA), under
contract from CalRecycle, is conducting a comprehensive evaluation of tire
crumb. This evaluation is being designed to deliver the kind of information states,
communities and parents are looking for so they can make informed decisions for
their communities and their families. The US National Toxicology Program, at the
request of California’s Office of Environmental Health Hazard Assessment,
initiated a research program to better understand potential health impacts of
chemicals released from synthetic turf with an emphasis on crumb rubber. More
information about the NTP research is online
at http://ntp.niehs.nih.gov/results/areas/syntheticturf/research.html. EPA, CPSC
and other federal agencies are also working with California's OEHHA to provide
6.1.d
Packet Pg. 171 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
expertise to assist with OEHHA’s evaluation of tire crumb. More information
about California’s study is online - http://oehha.ca.gov/risk-assessment/synthetic-
turf-studies.
Q. How is the US Federal Government working with other international
government organizations interested in this topic, including the European
Chemicals Agency?
The European Chemicals Agency (ECHA) contacted EPA expressing their interest
in the U.S. study. ECHA is an agency of the European Union that implements
chemical legislation for the protection of human health and the environment. This
interest has resulted in regular calls with ECHA and an in-person meeting. During
these meetings, information related to research efforts are shared. In addition, the
Netherlands and France are also interested in studying tire crumb rubber exposure
and characterization and communications with these organizations are on-going.
More information about ECHA’s study is online -
https://echa.europa.eu/addressing-chemicals-of-concern/restriction/calls-for-
comments-and-evidence/-/substance-rev/15331/term.
Q. What advice do you have for communities who are concerned about the
use of tire crumb in fields?
We recognize that communities, parents and state and local officials are concerned
about tire crumb used in synthetic turf fields. While this short-term study won’t
provide all the answers, the study’s findings will provide a better understanding of
the chemical composition of tire crumb and the potential exposures people may
experience by using these fields.
Communities, parents, state and local officials are encouraged to explore the
federal agencies’ websites (CPSC - https://www.cpsc.gov/Safety-
Education/Safety-Education-Centers/Crumb-Rubber-Safety-Information-Center
and EPA - www.epa.gov/tirecrumb) to review the research results available to-
date on the use of recycled tire rubber in playgrounds and synthetic turf fields. In
addition, concerned individuals can check their state’s public health agency
websites to determine if there are state-specific recommendations. EPA compiled
a list of information from state government websites, which can be found online –
www.epa.gov/tirecrumb .
Q. Are there any alternative materials/products that can be used?
EPA is aware of a few alternatives to tire crumb that can be used as infill in
synthetic turf, such as organic materials like sand, coconut husks, or cork. In
addition, CPSC has suggested that the public and homeowners may use shredded
mulch, and other materials to create a shock-absorbing surface under backyard
and public playgrounds. However, EPA has not independently studied or
evaluated any of these alternative materials.
Q. Who regulates the management and disposal of used tires?
State solid waste agencies are primarily responsible for regulating the
management of used tires at their end of life, including options for recycling and
6.1.d
Packet Pg. 172 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
disposal. You can consult your state solid waste regulatory agency for information
and guidance on the proper management of used tires in a particular state.
Q. How is tire crumb produced?
Tire crumb is manufactured by reducing scrap tires down to various sizes
depending on its intended application and market use, and by removing 99
percent or more of the steel and fabric from them. The tire crumb is classified by
sifting screens that return oversize pieces back into the reduction process.
Magnets are used throughout the process to remove the wire and other metal
contaminants and air separators are used to remove the fabric. The American
Society for Testing Materials (ASTM) has a standard test method (ASTM D5644)
for determining the particle size distribution of recycled vulcanized particulate
rubber (a.k.a. tire crumb). ASTM D5603 classifies recycled vulcanized particulate
rubber based on particle size distribution and origin of the rubber.
Q. States and other organizations have conducted studies on tire crumb.
What have they concluded?
Current information from a number of studies does not show an elevated health
risk from playing on fields with tire crumb. However, these studies do not
comprehensively address the concerns about the potential health risks associated
with exposure to tire crumb.
Q. Will the results of the federal research be made public? Will states be
given access to help them make decisions about use?
Analysis of the tire crumb samples collected from fields and recycling facilities,
and the exposure characterization component of the study will continue in 2017.
Parts of the exposure study may be conducted during the hotter months of 2017.
The CPSC playground study also will continue in 2017. The agencies will release
to the public a final peer-reviewed report describing the findings and conclusions
of the studies.
Q. What are the various markets for tire crumb?
In the U.S., markets for tire crumb include new rubber products, playground and
other sports surfacing, and rubber-modified asphalt. The tire crumb used in these
ground rubber applications consumed 1,020,000 tons of scrap tires in 2015, or
about 26% of the volume of scrap tires generated. Sports surfaces accounted for
25% of tire crumb use.
Ground Rubber
Markets
6.1.d
Packet Pg. 173 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
Molded/Extruded Rubber
Products (e.g. rubber
gaskets)
35%
Playground Mulch 22%
Sports Surfaces 25%
Asphalt 15%
Automotive 2%
Export 1%
Source: Rubber Manufacturers Association: 2015 U.S. Scrap Tire Management
Summary.
LAST UPDATED ON DECEMBER 30, 2016
6.1.d
Packet Pg. 174 Attachment: 2017-03-29 Attachment A (Crumb Rubber extension of moratorium)
Office of Environmental Health Hazard Assessment (OEHHA)
California Environmental Protection Agency
1
Environmental Health Study of Synthetic Turf –
August 2016 Update
The California Office of Environmental Health Hazard Assessment (OEHHA) is conducting a
study of the potential health effects associated with the chemicals released from synthetic turf
and playground mats containing recycled waste tires. The California Department of
Resources Recycling and Recovery (CalRecycle), which regulates the use of waste tires in
California, has contracted with OEHHA to perform the study.
What’s New?
OEHHA has amended the contract with CalRecycle based upon input from the Synthetic Turf
Scientific Advisory Panel and input from the public. The scope of the synthetic turf field
investigation has been expanded to include: methods to extract as many chemicals as
possible from crumb rubber samples for identification, the use of more suitable artificial bio-
fluids (such as fluids that mimic human sweat) to evaluate the chemicals that enter the body,
and measurements of crumb rubber particle size to understand if inhalation of small particles
occurs. To accommodate the additional analyses, OEHHA has extended the project
completion date to mid-2019.
What is OEHHA studying?
The study is assessing the potential health impacts associated with playing on synthetic turf
fields and playground mats. It is examining athletic fields and playground mats made from
crumb rubber derived from recycled waste tires. Major parts of the study include:
Identifying and measuring chemicals released from crumb rubber and artificial grass
blades in indoor and outdoor fields and playground mats throughout California.
o Synthetic turf fields of various ages and subjected to various weather conditions
will be studied.
o Air above synthetic turf fields and playgrounds will be monitored for particulate
matter and specific chemicals that can be inhaled.
o The size distribution of the collected particulate matter will be characterized.
Evaluating exposures to chemicals released from crumb rubber and synthetic grass
blades through inhalation, swallowing, and skin contact. This includes consideration of:
o The extent to which individuals (for example athletes and bystanders) are
exposed, based on their activity patterns and how often and long they stay on
the field.
6.1.e
Packet Pg. 175 Attachment: 2017-03-29 Attachment B (Crumb Rubber extension of moratorium)
Office of Environmental Health Hazard Assessment (OEHHA)
California Environmental Protection Agency
2
o How exposure to the chemicals varies by age groups of athletes and bystanders.
o Movement of chemicals from turf into body fluids.
Evaluating the hazards and toxicological activities of chemicals released from turf. This
includes examining the ways that sensitive populations, such as children, may be more
vulnerable to chemicals released from synthetic turf fields.
Developing a study protocol for measuring chemicals from synthetic turf in urine or
other bodily fluids of athletes, or using personal monitors worn by athletes. (The current
study plan calls for developing a study plan but not undertaking these measurements.
These studies could take place after completion of the current study.)
Conducting an assessment of potential health impacts associated with exposures to
chemicals released from synthetic turf and playground mats, taking into account the
findings of the above activities.
What information will the study provide?
The study is scheduled for completion in mid-2019 with the release of a report on the field
monitoring results, exposure characterization, and health risk assessment. Prior to
completion, OEHHA will release a draft report describing the preliminary data and results of
the study in mid-2018.
The information generated in the study will enable OEHHA to determine the types and
concentrations of chemicals individuals are exposed to when playing on synthetic turf and
playground mats, estimate the level of exposures associated with various activities, and
assess whether these exposures pose potential health risks. CalRecycle will use this
information in making future decisions regarding the use of crumb rubber in synthetic turf and
playground mats.
How is OEHHA obtaining input on the study?
OEHHA began the study by conducting an interactive webinar and public meetings in Los
Angeles, San Diego, and Berkeley to seek input from athletes, coaches, parents and other
interested individuals. OEHHA also convened a panel of scientific experts in exposure and
biomedical sciences to provide input and advice on the study. The first meeting of the panel
was held in February 2016, and there will be additional panel meetings throughout the study.
All meetings of the panel will be held in public, with opportunities for the public to comment.
Has OEHHA studied synthetic turf in the past?
OEHHA conducted two studies on the potential human health effects associated with use of
recycled waste tires in playground and synthetic turf products in 2007 and 2010. These
studies evaluated key aspects of synthetic turf fields, including inhalation of chemicals,
6.1.e
Packet Pg. 176 Attachment: 2017-03-29 Attachment B (Crumb Rubber extension of moratorium)
Office of Environmental Health Hazard Assessment (OEHHA)
California Environmental Protection Agency
3
bacterial infections, and skin abrasions. OEHHA’s current effort will fill in data gaps and
address the potential risks from chemical exposures resulting from skin contact with, breathing
or ingesting crumb rubber from synthetic turf fields. The California Integrated Waste
Management Board, which has since been reorganized as CalRecycle, also contracted with
OEHHA to perform the previous two studies:
Evaluation of Health Effects of Recycled Waste Tires in Playground and Track
Products, January 2007
Safety Study of Artificial Turf Containing Crumb Rubber Infill Made From Recycled
Tires: Measurements of Chemicals and Particulates in the Air, Bacteria in the Turf, and
Skin Abrasions Caused by Contact with the Surface, October 2010
These studies can be found at: http://oehha.ca.gov/risk-assessment/synthetic-turf-studies.
First Published on: October 20, 2015
Updated on: August 30, 2016
6.1.e
Packet Pg. 177 Attachment: 2017-03-29 Attachment B (Crumb Rubber extension of moratorium)
City Council Agenda Item
Meeting Date: 02/13/2018
Briefing on the City-Wide Pavement Rating Report
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
For information only.
Narrative
In 2017, the City of Edmonds engaged Infrastructure Management Services (IMS) to complete a
detailed inventory and condition rating of all roadways owned by the City of Edmonds. This
project is part of an ongoing attempt to develop a long-term street maintenance plan and
budget.
IMS inventoried and collected pavement performance data using a device known as a Laser
Road Surface Tester or RST. The RST measures pavement roughness, rutting, cracking and other
surface distresses as it travels down roadways. The RST was used to collect data on all City
streets in August of 2017.
Phil Williams will present a summary of IMS’s findings and recommendations.
Attachments:
Presentation
6.2
Packet Pg. 178
2017 Pavement Rating
City of Edmonds, WA
6.2.a
Packet Pg. 179 Attachment: Presentation (Pavement Rating Report)
Why rate pavement?
Assess overall health of infrastructure
Prioritize streets for preservation and/or reconstruction efforts
Required for some grant applications
6.2.a
Packet Pg. 180 Attachment: Presentation (Pavement Rating Report)
Pavement Condition Index (PCI)
Developed by US Army Corps of Engineers
Methods:
•Pavement can be walked by a grader
Can be accomplished by City staff
Χ Highly subjective. Grades are subject to human error
•Pavement can be driven by a specialized truck with laser-assisted grading
Lasers collect data. Grades are objective and repeatable
Χ Cannot be accomplished by City staff. Must be contracted out
Grader analyzes surface distresses such as cracking, rutting, patching, etc
Distress measurements used to grade streets from 0-100
How is Pavement Rated?6.2.a
Packet Pg. 181 Attachment: Presentation (Pavement Rating Report)
IMS (Infrastructure Management Services) brought in for laser-assist rating
$43,450 Contract signed in March, 2017
IMS moved in to Edmonds in mid-July
Mobilization date timed to coincide with IMS’s work in Federal Way (Saved $2500)
Laser assisted survey collective objective data on all City-owned streets
Truck took two passes on all arterials & collectors, one pass on all local/residential streets
Scores were compiled and moved into a pavement management spreadsheet
Spreadsheet contains inventory of all City streets
Analysis routines in the spreadsheet make recommendations for preservation program several years into the future including proposed treatment type –overlay, chip, slurry, etc…
Recommendations were made for annual budget
IMS analyzed various budget scenarios and what each would mean for the City road network
2017 City of Edmonds Pavement Rating 6.2.a
Packet Pg. 182 Attachment: Presentation (Pavement Rating Report)
Average Scores
Principal Arterials –77
Minor Arterials –76
Collectors –77
Local –70
TOTAL –72
Net Worth of Road Network = 118M
Total Backlog (failed streets) approx. 3%
2017 City of Edmonds Pavement Rating
RESULTS
6.2.a
Packet Pg. 183 Attachment: Presentation (Pavement Rating Report)
Asphalt Performance Over Time
6.2.a
Packet Pg. 184 Attachment: Presentation (Pavement Rating Report)
How Edmonds Streets Stack Up
6.2.a
Packet Pg. 185 Attachment: Presentation (Pavement Rating Report)
Budget Scenarios
2.6M/yr –City road network maintains approximate PCI score of 72
2.2M/yr –City road network lowers to and maintains PCI score of 70
1.5M/yr –PCI steadily drops. Anything less than 1.5 causes backlog to skyrocket
0.0M/yr –After only 7 years, PCI plummets to 63 and backlog quadruples
2017 City of Edmonds Pavement Rating
BUDGET RECOMMENDATIONS
6.2.a
Packet Pg. 186 Attachment: Presentation (Pavement Rating Report)
City Council Agenda Item
Meeting Date: 02/13/2018
Presentation of an Interlocal Agreement with the Edmonds School District to fund overlay of 236th St.
from 94th Ave to 92nd Ave
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the consent agenda for approval at the February 20th City Council meeting.
Narrative
As part of the ongoing construction of the Madrona School in Edmonds, Edmonds School District (ESD)
will be reconstructing a portion of 236th St SW.
This section of 236th St in front of Madrona School is scheduled for an overlay, but the ongoing
construction at the school presents coordination challenges.
In order to minimize disruption and avoid conflicts between contractors, staff recommends ESD’s
contractor pave 236th St SW at the same time they’re performing their own paving work.
The proposed Interlocal Agreement will establish a cooperative relationship between ESD and the City of
Edmonds in order to complete the proposed paving.
Attachments:
ESD ILA 236th St. (with SEC edits) 2.8.18
6.3
Packet Pg. 187
00358-0863/138457520.2
INTERLOCAL AGREEMENT
CITY OF EDMONDS AND EDMONDS SCHOOL DISTRICT
236TH ST SW PAVING
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into by and between the City of
Edmonds, Washington (the “City”) and Edmonds School District (the “District”) (collectively, the
“Parties”) as of the date entered below.
WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or units of local
government of the State of Washington to cooperate on a basis of mutual advantage to provide for
services and facilities; and
WHEREAS, the District is currently constructing a new Madrona School (the “Project”); and
WHEREAS, the District plans to install certain frontage improvements on the south side of 236th St SW
within the limits of the Project; and
WHEREAS, the Project will require a half width pavement reconstruction of 236th St SW from
approximately 9315 236th St. SW to 92nd Ave W; and
WHEREAS, the City desires to expand the District’s half-width pavement reconstruction to include a half
width pavement grind and overlay of 236th St SW from approximately 23520 94th Ave W to 92nd Ave W
per attached exhibit; and
WHEREAS, a half width pavement grind and overlay of 236th St SW will provide a durable and
consistent pavement section; and
WHEREAS, adding the half width pavement grind and overlay work to the District’s Project will
minimize the disruption to residents on 236th St SW; and
WHEREAS, the Parties agree to share the cost of the pavement grind and overlay on 236th St SW and
establish a formal arrangement under which the City will pay the District in exchange for the District
incorporating the City’s pavement overlay work into the Project; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective
rights, obligations, costs and liabilities regarding this undertaking; and
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve the City’s
entry into this Agreement; and
WHEREAS, the District Board has taken appropriate action to approve the District’s entry into this
Agreement;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, the City
and the District agree as follows:
6.3.a
Packet Pg. 188 Attachment: ESD ILA 236th St. (with SEC edits) 2.8.18 (ILA with Edmonds School District for Overlay of 236th)
00358-0863/138457520.2
TERMS
Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which the
City will pay the District to incorporate the overlay work into the Project and to construct said work in
conjunction with the District’s construction of the Project. The terms, conditions and covenants of this
Agreement shall accordingly be interpreted to advance this purpose. This Agreement further seeks to
allocate and define the Parties’ respective rights, obligations, costs and liabilities concerning the
establishment, operation and maintenance of this undertaking.
Section 2. Term. This Agreement shall be effective upon its execution by the Parties hereto. Unless
terminated in accordance with Section 3, this Agreement shall remain effective until the sooner of the
following events: (a) the City’s written acceptance of and payment for the District overlay work provided
to the City pursuant to this Agreement, or (b) December 31, 2018, when it shall expire automatically. The
Parties may at their option renew this Agreement for a mutually agreed upon term by a writing signed by
both Parties.
Section 3. Termination. Either Party may terminate this Agreement with or without cause by providing
the other Party with thirty (30) days’ written notice of its intent to terminate. Termination or expiration
shall not alter the City’s payment obligations under Section 6 for services already rendered, or for the
normal and reasonable costs incurred by the contractor in terminating and closing out the City’s portion of
the work, and shall not alter the Parties’ respective obligations under Section 10 of this Agreement.
Section 4. Obligations of the City. The City agrees to:
A. Reimburse the District for all actual costs related to the pavement overlay in accordance with
the terms of Section 6 of this Agreement. The City’s share of construction cost shall not
exceed $35,000.00 without prior approval by the City, which approval shall not be
unreasonably withheld.
B. Reimburse the District for the City’s prorated share of the District’s actual consultant cost for
construction engineering and management of the pavement grind and overlay work. The City’s
share of the District’s actual costs for construction engineering and management shall be
prorated based on the City’s share of the total construction cost for the pavement grind and
overlay work. The City share shall not exceed $3,500.00 without prior approval by the City,
which approval shall not be unreasonably withheld.
C. Respond promptly to information requests submitted by the District or its agents regarding the
pavement grind and overlay work.
D. Provide written acceptance of the work to the District upon satisfactory completion of the
pavement grind and overlay work.
Section 5. Obligations of the District. The District agrees to:
A. Incorporate the half width pavement grind and overlay work into project documents by change
order.
B. Submit to the City written invoices for payment in accordance with Section 6. Include copies
of invoices or other documentation from consultants and/or contractors clearly indicating the
City’s portion of the invoices.
C. Provide City personnel reasonable access to the Project’s construction area for purposes of
inspecting and monitoring the progress of the work.
D. Respond promptly to information requests submitted by the City or its agents regarding the
Project.
6.3.a
Packet Pg. 189 Attachment: ESD ILA 236th St. (with SEC edits) 2.8.18 (ILA with Edmonds School District for Overlay of 236th)
00358-0863/138457520.2
Section 6. Payment Schedule. The Parties agree to the following billing and payment schedule:
A. For construction contract costs and for construction engineering and management costs
incurred by the District for the City’s pavement grind and overlay work, the District shall
within thirty (30) days submit an invoice to the City for the City’s share of said expenses for
the pavement grind and overlay. Said invoice shall contain a reasonably detailed explanation
of the methodology utilized by the District in determining the City’s share of each expense. To
the extent reasonably possible, the District shall document and tabulate separately the actual
quantities of work installed to clearly identify the City’s cost for the pavement grind and
overlay work.
B. Within thirty (30) days of receiving any invoice pursuant to subsection 6.A, the City shall
tender payment to the District in the form of a check, money order or other certified funds for
the invoiced amount, provided that such invoiced amounts shall not exceed an aggregate total
of $38,500.00 unless approved by the City pursuant to Sections 4(A) and 4(B) of this
Agreement.
C. In the event that the Parties disagree regarding the City’s share of any expense incurred by the
District regarding the Project, the Parties may agree to submit the question for resolution by a
mediator or arbitrator acceptable to both Parties.
Section 7. Ownership and Disposition of Property. The pavement grind and overlay work done pursuant
to this Agreement shall become and remain the exclusive property of the City upon completion.
Section 8. Administration. No Separate Entity Created. The General Manager for the District shall serve
as the administrator of this Agreement. No separate legal entity is formed by this Agreement.
Section 9. Release, Indemnification and Hold Harmless Agreement. Each Party to this Agreement shall be
responsible for its own negligent and/or wrongful acts or omissions, and those of its own agents,
employees, representatives, contractors or subcontractors, to the fullest extent required by the laws of the
State of Washington. Each Party (the “Indemnifying Party”) agrees to protect, indemnify and save the
other Party (the “Indemnified Party”) harmless from and against any and all such liability for injury or
damage to the Indemnified Party or the Indemnified Party’s property, and also from and against all
claims, demands and causes of action of every kind and character arising directly or indirectly, or in any
way incident to, in connection with, or arising out of work performed under the terms hereof, to the extent
caused by the Indemnifying Party’s fault or that of its agents, employees, representatives, contractors or
subcontractors. The Indemnifying Party specifically promises to indemnify the Indemnified Party against
claims or suits brought under Title 51 RCW by its own employees, contractors or subcontractors, and
waives any immunity that the Indemnifying Party may have under that title with respect to, but only to,
the limited extent necessary to indemnify the Indemnified Party.
Section 10. Governing Law and Venue. This Agreement shall be governed by the laws of the State of
Washington. Any action arising out of this Agreement shall be brought in Snohomish County Superior
Court.
Section 11. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall
be construed to create an employment relationship between the City and any employee, agent,
representative or contractor of the District, or between the District and any employee, agent,
representative or contractor of the City.
6.3.a
Packet Pg. 190 Attachment: ESD ILA 236th St. (with SEC edits) 2.8.18 (ILA with Edmonds School District for Overlay of 236th)
00358-0863/138457520.2
Section 12. No Third Party Rights. This Agreement is intended for the sole and exclusive benefit of the
Parties hereto and no third party rights are created by this Agreement.
Section 13. Notices. Notices to the District shall be sent to the following address:
EDMONDS SCHOOL DISTRICT
Capital Projects Office
20420 68th Avenue W
Lynnwood, WA 98036-7400
Notices to the City shall be sent to the following address:
City of Edmonds
City Engineer
121 Fifth Avenue N
Edmonds, WA 98020
Section 14. Duty to Post Agreement to District Website. The District shall, after this Agreement is
executed by both Parties, post this Agreement to the District website.
Section 15. Integration. This document constitutes the entire embodiment of the Agreement between the
Parties and, unless modified in writing by an amendment to this Agreement signed by the Parties hereto,
shall be implemented as described above.
Section 16. Non-Waiver. Waiver by any Party of any of the provisions contained within this Agreement,
including but not limited to any performance deadline, shall not be construed as a waiver of any other
provision.
Section 17. Entire Agreement. These provisions represent the entire and integrated agreement of the
parties regarding the subject matter hereof and may not be modified or amended except as provided
herein. Any understanding, whether oral or written, which is not incorporated herein, is expressly
excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, effective on the latest date
shown below. Each party represents and warrants that its signatory below possesses the authority to
execute this Agreement and bind on behalf of such party their respective entities.
CITY OF EDMONDS EDMONDS SCHOOL DISTRICT
By: By:
DAVID O. EARLING Date Dr. Kris McDuffy Date
Mayor Superintendent
Approved as to form only:
City of Edmonds
Office of the City Attorney
6.3.a
Packet Pg. 191 Attachment: ESD ILA 236th St. (with SEC edits) 2.8.18 (ILA with Edmonds School District for Overlay of 236th)
City Council Agenda Item
Meeting Date: 02/13/2018
Report on Bids for the 238th St. SW Walkway (Edmonds Way to Hwy 99)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 16, 2017, City Council rejected all construction bids.
Staff Recommendation
Forward this item to the consent agenda to award a construction contract at the February 20th City
Council meeting.
Narrative
This project involves the installation of approximately 1000 feet of 7 ft. wide sidewalk on the
north side of 238th St SW between Edmonds Way (SR 104) and Hwy. 99. The project will fill in
the gaps in the existing pedestrian infrastructure, install a mid-block crossing with Flashing
Beacons, and install minor associated stormwater improvements. The project also includes an
alternative bid that would install a sidewalk in the traffic island at the intersection of 238th St
SW and Edmonds Way.
The construction costs are being funded by grants from the Transportation Improvement Board
(TIB), stormwater utility funds and REET funds.
Construction bids to build the project are scheduled to be opened on Tuesday, February 13th.
Staff will review the scope of the project and construction budget based on the apparent low
bidder's price. If the bid is within the available budget, staff will recommend the award of a
construction contract, if the bid documents meet contract requirements. Construction is
expected to begin in April and be completed by mid-summer of this year.
Attachments:
238th Map
6.4
Packet Pg. 192
238th St SW Walkway (Edmonds Way to SH 99)PROJECT AREA100thAveW101stAveW101stPlW102ndPlW104thAveWÜ238th St SWEdm ondsW aySH-9984thAveW6.4.aPacket Pg. 193Attachment: 238th Map (Report on Bids for the 238th St. SW Walkway (Edmonds Way to Hwy 99))
City Council Agenda Item
Meeting Date: 02/13/2018
Report on Bids for the Northstream Pipe Abandonment and Culvert Rehabilitation Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the consent agenda to award the construction contract at the February 20th City
Council meeting.
Narrative
The project entails the abandonment of approximately 600 lineal feet of storm pipe paralleling SR
524. This pipe originally conveyed Northstream Creek, and was left over from a 2006 emergency project
to redirect the creek. The project also rehabilitates the storm culvert running under SR 524 at
approximately 11th Place North. A vicinity map is attached as Exhibit 1.
On February 6, 2018, the City received two construction bids for the project. The bids ranged from a low
of $273,985.20 to a high of $304,761.66. The bid and funding summary is attached as Exhibit 2. Trimaxx
Construction submitted the low responsive bid in the amount of $273,985.20. A review of the low
bidder’s record for responsibility and responsiveness is underway. The project costs are being funded
by the 422 Stormwater Fund.
Attachments:
Exhibit 1 - Vicinity Map
Bid Summary
6.5
Packet Pg. 194
Sibrel, City of Edmonds, 2018
City of Edmonds
Vicinity Map
Northstream Pipe
Abandonment and Culvert
Rehabilitation Project
Project Extent
Project Location
EXHIBIT 1
6.5.a
Packet Pg. 195 Attachment: Exhibit 1 - Vicinity Map (Report on Bids for the Northstream Pipe Abandonment and Culvert Rehab)
City of Edmonds
Northstream Pipe Abandonment and Culvert Rehab
Bid Summary
6-Feb-18
Construction Contract
Mgmt Reserve (20%)2018 Fund 422, Storm 438,000$
Construction Mgmt 15%Total Available Funds 438,000$
Total Construction
Trimaxx Construction North Hill Construction
54,797$
Available Funding
Construction Estimate & Bids $294,524.16 $273,985.20 $304,761.66
369,880$
Construction Contract Funds Required
273,985.20$
41,098$
Engineer's Estimate
6.5.b
Packet Pg. 196 Attachment: Bid Summary (Report on Bids for the Northstream Pipe Abandonment and Culvert Rehab)
City Council Agenda Item
Meeting Date: 02/13/2018
Report on Bids for the Five Corners Reservoir Re-Coating Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
A staff recommendation will be provided at the Committee meeting.
Narrative
The project will recoat the interior and exterior surfaces of the 1.5 MG and 3.0 MG reservoirs. It will
modify the inlet pipe and access hatch and structurally reinforce the roof of the 1.5 MG reservoir and
modify the overflow pipes, vents, railings, ladders, sample ports and manways of the 1.5 MG and 3.0
MG tanks. Site piping will also be upgraded to allow the 1.5 MG reservoir to be used for the 596
pressure zone and to improve existing overflow and drain lines. A cathodic protection system for the
reservoirs is a possible bid add alternate.
The project costs are being funded by the 421 Utility Fund.
Construction bids to complete the project are scheduled to be open on Thursday, February 8,
2018. Staff will review the scope of the project and construction budget based on the apparent
low bidder's price. If a construction contract is awarded, construction could begin as early as
March and be completed by summer 2019.
Attachments:
Vicinity Map
6.6
Packet Pg. 197
Sibrel, City of Edmonds, 2016
City of Edmonds
Vicinity Map Five Corners Reservoir
Recoating Project
Five Corners
Reservoir
6.6.a
Packet Pg. 198 Attachment: Vicinity Map (Report on Bids for the Five Corners Reservoir Re-Coating Project)
City Council Agenda Item
Meeting Date: 02/13/2018
Presentation of a Supplemental Agreement with Murraysmith (formerly MSA) for Five Corners Reservoir
Re-Coating Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 5, 2016, Council authorized the Mayor to sign Supplemental Agreement No. 1 with Murray,
Smith & Associates.
On April 4, 2017, Council authorized the Mayor to sign Supplemental Agreement No. 2 with Murray,
Smith & Associates.
Staff Recommendation
Forward this item to the consent agenda for approval at the February 20th City Council meeting.
Narrative
The Five Corners Reservoir Re-Coating project will complete the recoating of the City’s 1.5 million gallon
(MG) and 3.0MG welded steel reservoirs and provide seismic upgrades to the 1.5MG reservoir. Other
improvements include installation of overflow piping, roof vented hood assemblies, and cathodic
protection for both reservoirs. Additional improvements to the $1.5MG reservoir include a new roof
access hatch and miscellaneous pipe improvements within the site. The project is anticipated to begin
in March and continue until summer 2019.
The proposed supplemental agreement with Murraysmith will provide engineering support services
during the construction phase. The scope of work includes the following support tasks: (1) shop drawing
and submittal reviews; (2) Request for Information and Change Orders; (3) On-call construction
observation support; (4) Sub-consultant support; (5) Special Inspections; (6) Final inspection and start-
up; and (7) record drawings. The supplement also includes extra design costs to complete the
construction documents and a management reserve of $8,000.
The professional services fee for the Supplement Agreement is $107,846. With this supplement, the
total professional service fee with Murraysmith is $418,159. The project costs are being paid by the
Water Utility Fund. Construction bids will be opened on Thursday, February 8, 2018. The bid results and
construction budget will be provided to the committee.
BACKGROUND:
6.7
Packet Pg. 199
On August 3, 2015 the City entered into a $71,019 contract with MSA to provide evaluations and
recommendations for the Five Corners Reservoir. A structural analysis was performed using available as-
built records and seismic codes updated since the City’s 2004 structural evaluation. The results of the
analysis led to concerns about the structural integrity of the two reservoirs.
On April 18, 2016 the City entered into a Professional Services Supplemental Agreement 1 with MSA for
$60,465. MSA’s technical memorandum concluded that the reservoirs could meet current seismic codes
and be operational within the City’s parameters for water service by lowering the level of the reservoir
overflow pipes and making minor structural enhancements to the roof of the 1.5 MG tank.
On April 7, 2017 the City entered into a Professional Services Supplemental Agreement 2 with MSA for
$178,829 to provide plans, specifications and construction cost estimates for reservoir improvements
including recoating, structural modifications, site piping modifications and water quality and safety
improvements.
Attachments:
MSA.Supp 3
6.7
Packet Pg. 200
6.7.a
Packet Pg. 201 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 202 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 203 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 204 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 205 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 206 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 207 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 208 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 209 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
6.7.a
Packet Pg. 210 Attachment: MSA.Supp 3 (Murraysmith Supplement for Five Corners Reservoir Re-Coating)
City Council Agenda Item
Meeting Date: 02/13/2018
Preliminary December 2017 Quarterly Financial Report
Staff Lead: Scott James
Department: Administrative Services
Preparer: Scott James
Background/History
N/A
Staff Recommendation
Review and Move to Full Council on Consent
Narrative
Preliminary December 2017 Quarterly Financial Report
Attachments:
Complete Preliminary December 2017 Financial Report
7.1
Packet Pg. 211
Preliminary Financial Management Report as of December 31, 2017
CITY OF MUKILTEO
Revenue Highlights:
Overall preliminary General Fund
revenues are ahead of budget by
$1.7M, and 2017 ongoing
revenues are ahead of 2016 by
$923K.
2017 tax revenues are $271K
higher than 2016, and $664K
higher than budget forecast. This
increase is led by sales taxes,
which are up $489,992.
Breakdown of General Fund Reve-nues:
General Fund revenues for 2017 are
higher than 2016 in the categories of
Taxes, Licenses and Permits, and
Charges for Goods and Services.
General Fund revenues are falling
behind 2016’s pace in Intergovern-
mental revenues (primarily grant rev-
enues) and in Fines and Forfeitures.
Revenue from Parking Infractions is up
by $28,952 over last year, or 68%.
More detail for General Fund revenues
can be found beginning on page 3.
Special Revenue Funds revenues are
$2,657,792 or 19% lower than last
year. This decrease is primarily due to a
$1.6 million drop in revenues in the
Parks Construction Fund, largely due to
smaller grant billings, and a $714,495
decrease in the Street Construction
Fund. Revenues are still being recorded
in this fund, however, as year-end
transfers and revenue accruals are being
made. The decrease in revenue in the
special revenue funds was offset some-
what by a $196,798 increase in REET
revenues, as well as a $80,085 increase
Summary of All Operating Funds: Revenue
INSIDE THIS
Revenues By Fund Summary 1
Expenditures By Fund
Summary
2
General Fund
Revenues
3
Expenditures By Fund
Details
6
General Fund
Expenditure Detail
13
Investment Portfolio 32
Fund Balance
Overview
34
Below: City Hall invaded by a local
biker gang during the Halloween Cos-
tume Contest!
Financial Management Report
As of December 31, 2017 AT A GLANCE:
The unemployment rate for
Seattle/Bellevue/Everett was at
3.7% in December. Home sales continue at a high rate. Accord-ing to NWMLS, we are at 1.2 months of home supply in Snohomish County — industry experts consider a 4 to 6 months supply to be a “Balanced Mar-
ket.”
The Financial Management Report is a summary of the City’s preliminary
2017 financial results with a comparison to 2016.
7.1.a
Packet Pg. 212 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
Preliminary Financial Management Report as of December 31, 2017
Above: Now you
See It, Now You
Don’t! The begin-
nings of the devel-
opment of Civic
Field are evident as the bleachers, built
in 1937, come down.
Below: One of the
highlights of Fall in Edmonds is the
annual Scarecrow Festival, now in its
fifth year.
Summary of All Operating Funds: Expenditures
Preliminary General Fund ex-
penditures ended the year with
97% of the budget expended, sim-
ilar to last year’s 96% pace at
year end.
General Fund expense by catego-
ries are on page 6 and depart-
mental expenses are on pages 13-
16.
More General Fund expenditure
information in graphical form can
be found on pages 23-31.
Special Revenue Fund expendi-
tures increased $84,294 during
2017 compared to 2016. The ma-
jority of this increase comes
from a $1,944,457 increase
in expenditures
for the Combined
Street Construc-
tion Fund and a
$1,250,315 in-
crease in REET 2
spending. These
increases were
offset somewhat
by a $1,726,757
decrease in the
Parks Construc-
tion Fund. Addi-
tional Special
Revenue Fund expenditure infor-
mation can be found on pages 6-8.
Through December 31 the Enterprise
Funds (the Water fund, Storm fund, and
Sewer fund) expenses increased by
$1.7 million over last year, primarily
due to increased capital expenses in the
sewer fund. Additional Utility Fund
expense information can be found on
pages 9-10.
Other Highlights during the Quarter
The Finance Department produced the
City’s first ever Popular Annual
Financial Report (PAFR) in 2017.
The Department was notified by the
GFOA that the City had been awarded
the Certificate of Achievement in Fi-
nancial Reporting for both the 2016
Comprehensive Annual
Financial Report
(CAFR) and for the 2016
PAFR. To be awarded
these Certificates, the
reports must satisfy
Generally Accepted
Accounting Principles
and applicable legal
requirements, as well as
be easily readable and
efficiently organized.
7.1.a
Packet Pg. 213 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
CITY OF EDMONDS
QUARTERLY BUDGETARY FINANCIAL REPORT
DECEMBER 2017
7.1.a
Packet Pg. 214 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
1
Page 1 of 1
Fund
No.Title
2017 Amended
Budget
12/31/2016
Revenues
12/31/2017
Revenues
Amount
Remaining % Received
001 GENERAL FUND 37,886,876$ 40,123,476$ 39,552,609$ (1,665,733)$ 104%
009 LEOFF-MEDICAL INS. RESERVE 278,630 279,902 283,858 (5,228) 102%
011 RISK MANAGEMENT FUND 6,800 9,987 17,523 (10,723) 258%
012 CONTINGENCY RESERVE FUND 44,650 712,465 81,422 (36,772) 182%
013 MULTIMODAL TRANSPORTATION FUND - 373 - - 0%
014 HISTORIC PRESERVATION GIFT FUND 5,030 5,057 5,151 (121) 102%
016 BUILDING MAINTENANCE 1 552,000 1,990,652 399,329 152,671 72%
104 DRUG ENFORCEMENT FUND 130,000 85,052 45,221 84,779 35%
111 STREET FUND 1,851,750 1,978,481 2,058,566 (206,816) 111%
112 COMBINED STREET CONST/IMPROVE 2 7,386,277 5,531,211 4,816,716 2,569,561 65%
117 MUNICIPAL ARTS ACQUIS. FUND 140,200 95,801 96,787 43,413 69%
118 MEMORIAL STREET TREE 110 182 351 (241) 319%
120 HOTEL/MOTEL TAX REVENUE FUND 91,200 88,491 90,605 595 99%
121 EMPLOYEE PARKING PERMIT FUND 24,600 26,039 32,705 (8,105) 133%
122 YOUTH SCHOLARSHIP FUND 1,800 1,048 1,877 (77) 104%
123 TOURISM PROMOTIONAL FUND/ARTS 30,450 29,871 31,199 (749) 102%
125 REAL ESTATE EXCISE TAX 2 1,311,900 1,316,519 1,537,990 (226,090) 117%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,314,400 1,566,483 1,541,810 (227,410) 117%
127 GIFTS CATALOG FUND 50,390 36,995 30,603 19,787 61%
129 SPECIAL PROJECTS FUND 1,220 389 753 467 62%
130 CEMETERY MAINTENANCE/IMPROVEMT 177,820 174,486 202,585 (24,765) 114%
132 PARKS CONSTRUCTION FUND 3 2,656,940 2,316,868 684,746 1,972,194 26%
136 PARKS TRUST FUND 1,070 1,544 2,985 (1,915) 279%
137 CEMETERY MAINTENANCE TRUST FD 22,880 24,034 35,589 (12,709) 156%
138 SISTER CITY COMMISSION 10,010 8,300 7,245 2,765 72%
139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0%
140 BUSINESS IMPROVEMENT DISTRICT - 77,253 84,238 (84,238) 0%
211 L.I.D. FUND CONTROL 14,400 18,208 - 14,400 0%
231 2012 LT GO DEBT SERVICE FUND 695,830 676,867 695,321 509 100%
232 2014 DEBT SERVICE FUND - 936,429 - - 0%
411 COMBINED UTILITY OPERATION - - (578) 578 0%
421 WATER UTILITY FUND 8,469,570 8,768,603 9,032,264 (562,694) 107%
422 STORM UTILITY FUND 4,789,173 4,009,114 4,197,401 591,772 88%
423 SEWER/WWTP UTILITY FUND 4 12,712,567 11,468,352 13,601,495 (888,928) 107%
424 BOND RESERVE FUND 1,988,720 1,989,892 1,988,690 30 100%
511 EQUIPMENT RENTAL FUND 1,628,910 1,724,500 1,838,585 (209,675) 113%
512 TECHNOLOGY RENTAL FUND 956,490 - 960,768 (4,278) 100%
617 FIREMEN'S PENSION FUND 66,000 66,300 69,425 (3,425) 105%
85,298,663$ 86,740,539$ 84,025,832$ 1,272,831$ 99%
1 Difference between 2016 and 2017 is due to grant invoicing for Fishing Pier Rehab & Mid-Year Transfer difference from 001.
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
4 Difference between 2016 and 2017 is primarily due to increase in WWTP billings to Partners and the City's share.
3 Differences between 2016 and 2017 are due to SnoCo Grant, parks donations, and park impact fees.
2 Difference between 2016 and 2017 is due to grant invoicing for various projects.
7.1.a
Packet Pg. 215 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
2
Page 1 of 1
Fund
No.Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97%
009 LEOFF-MEDICAL INS. RESERVE 450,067 255,291 410,725 39,342 91%
011 RISK MANAGEMENT RESERVE FUND 100,000 - 81,277 18,723 81%
013 MULTIMODAL TRANSPORTATION FUND - 56,860 - - 0%
014 HISTORIC PRESERVATION GIFT FUND 5,400 - 5,437 (37) 101%
016 BUILDING MAINTENANCE 5 620,500 2,213,511 340,162 280,338 55%
104 DRUG ENFORCEMENT FUND 76,030 62,292 49,458 26,572 65%
111 STREET FUND 2,002,810 1,758,339 1,741,508 261,302 87%
112 COMBINED STREET CONST/IMPROVE 6 7,265,677 3,104,251 5,048,708 2,216,969 69%
117 MUNICIPAL ARTS ACQUIS. FUND 181,880 69,244 58,643 123,237 32%
120 HOTEL/MOTEL TAX REVENUE FUND 104,100 147,691 102,546 1,554 99%
121 EMPLOYEE PARKING PERMIT FUND 26,880 26,816 26,728 152 99%
122 YOUTH SCHOLARSHIP FUND 2,000 1,585 1,375 625 69%
123 TOURISM PROMOTIONAL FUND/ARTS 61,700 29,996 55,461 6,239 90%
125 REAL ESTATE EXCISE TAX 2 3,106,566 668,915 1,919,230 1,187,336 62%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,650,058 1,810,814 1,064,996 1,585,062 40%
127 GIFTS CATALOG FUND 51,220 - 39,535 11,685 77%
129 SPECIAL PROJECTS FUND 40,000 38,434 27,938 12,062 70%
130 CEMETERY MAINTENANCE/IMPROVEMT 234,520 164,289 160,090 74,430 68%
132 PARKS CONSTRUCTION FUND 7 2,719,363 2,029,137 302,380 2,416,983 11%
138 SISTER CITY COMMISSION 10,500 5,669 6,023 4,477 57%
139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0%
140 BUSINESS IMPROVEMENT DISTRICT - 93,858 92,321 (92,321) 0%
211 L.I.D. FUND CONTROL 16,450 7,600 16,450 - 100%
213 L.I.D. GUARANTY FUND - 105,135 - - 0%
231 2012 LT GO DEBT SERVICE FUND 695,830 676,867 695,321 509 100%
232 2014 DEBT SERVICE FUND - 936,429 - - 0%
421 WATER UTILITY FUND 13,173,652 9,006,049 10,429,355 2,744,297 79%
422 STORM UTILITY FUND 8,296,711 5,041,811 4,134,213 4,162,498 50%
423 SEWER/WWTP UTILITY FUND 17,449,376 14,214,206 15,411,465 2,037,911 88%
424 BOND RESERVE FUND 1,989,720 1,989,884 1,988,684 1,036 100%
511 EQUIPMENT RENTAL FUND 2,034,173 1,576,102 1,807,239 226,934 89%
512 TECHNOLOGY RENTAL FUND 925,130 - 714,607 210,523 77%
617 FIREMEN'S PENSION FUND 72,070 44,705 67,641 4,429 94%
104,958,623$ 86,994,625$ 86,016,387$ 18,942,236$ 82%
7 Differences between 2016 and 2017 are due to purchase of Civic Field in 2016.
6 Differences between 2016 and 2017 are due to construction projects in 2017, primarily the 76th & 212th Intersection Project.
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
5 Differences between 2016 and 2017 are primarily due to Fishing Pier Rehabilitation Project.
7.1.a
Packet Pg. 216 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
3
Page 1 of 3
Title
2017 Amended
Budget
12/31/2016
Revenues
12/31/2017
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 8 10,221,670$ 10,010,270$ 10,213,223$ 8,448$ 100%
EMS PROPERTY TAX 9 3,911,080 3,664,210 3,956,624 (45,544) 101%
VOTED PROPERTY TAX 10 10,000 944,383 15,167 (5,167) 152%
LOCAL RETAIL SALES/USE TAX 11 6,875,000 6,905,122 7,395,114 (520,114) 108%
NATURAL GAS USE TAX 7,040 6,236 9,441 (2,401) 134%
1/10 SALES TAX LOCAL CRIM JUST 687,500 679,138 707,862 (20,362) 103%
ELECTRIC UTILITY TAX 1,604,000 1,580,287 1,693,313 (89,313) 106%
GAS UTILITY TAX 608,000 574,714 686,531 (78,531) 113%
SOLID WASTE UTILITY TAX 313,600 327,242 334,191 (20,591) 107%
WATER UTILITY TAX 1,235,300 1,217,914 1,228,927 6,373 99%
SEWER UTILITY TAX 632,300 629,926 694,870 (62,570) 110%
STORMWATER UTILITY TAX 331,300 328,981 364,927 (33,627) 110%
T.V. CABLE UTILITY TAX 857,600 865,531 868,950 (11,350) 101%
TELEPHONE UTILITY TAX 1,263,200 1,212,526 1,076,870 186,330 85%
PULLTABS TAX 52,000 52,368 53,103 (1,103) 102%
AMUSEMENT GAMES 40 141 777 (737) 1943%
LEASEHOLD EXCISE TAX 262,300 266,223 236,510 25,790 90%
28,871,930 29,265,213 29,536,400 (664,470) 102%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 250 310 335 (85) 134%
POLICE - FINGERPRINTING 300 465 770 (470) 257%
PROF AND OCC LICENSE-TAXI 330 - - 330 0%
AMUSEMENTS 4,740 - 6,325 (1,585) 133%
VENDING MACHINE/CONCESSION 50,000 50,490 52,964 (2,964) 106%
FRANCHISE AGREEMENT-COMCAST 716,800 716,840 730,530 (13,730) 102%
FRANCHISE FEE-EDUCATION/GOVERNMENT 42,100 42,216 40,248 1,852 96%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 102,300 102,954 105,604 (3,304) 103%
FRANCHISE AGREEMENT-BLACKROCK 16,600 17,672 13,904 2,696 84%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 298,200 298,389 323,198 (24,998) 108%
GENERAL BUSINESS LICENSE 116,600 131,778 99,293 17,308 85%
DEV SERV PERMIT SURCHARGE 44,940 54,665 77,667 (32,727) 173%
NON-RESIDENT BUS LICENSE 67,800 68,650 71,500 (3,700) 105%
RIGHT OF WAY FRANCHISE FEE 10,700 91,860 22,955 (12,255) 215%
BUILDING STRUCTURE PERMITS 651,100 708,865 905,602 (254,502) 139%
ANIMAL LICENSES 35,090 24,471 27,676 7,414 79%
STREET AND CURB PERMIT 48,150 48,022 42,691 5,459 89%
OTR NON-BUS LIC/PERMITS 13,200 18,196 18,449 (5,249) 140%
2,219,200 2,375,843 2,539,711 (320,511) 114%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 6,920 11,118 (3,188) 140%
ROOFTOP SOLAR CHALLENGE II - 5,250 - - 0%
WAASSOC OF SHERIFFS TRAFFIC GRANT - 992 - - 0%
TARGET ZERO TEAMS GRANT 4,000 3,348 1,030 2,970 26%
HIGH VISIBILITY ENFORCEMENT 7,100 4,675 8,226 (1,126) 116%
DOCKSIDE DRILLS GRANT REIMBURSE 3,092 614 3,092 0 100%
WATERFRONT ANALYSIS GRANT - 490,000 10,000 (10,000) 0%
PUD PRIVILEDGE TAX 195,500 197,399 198,479 (2,979) 102%
MVET/SPECIAL DISTRIBUTION 12,680 11,152 11,564 1,116 91%
JUDICIAL SALARY CONTRIBUTION-STATE 18,000 17,677 16,711 1,289 93%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 42,500 40,661 41,971 529 99%
MARIJUANA ENFORCEMENT 23,700 - - 23,700 0%
MARIJUANA EXCISE TAX DISTRIBUTION - - 11,143 (11,143) 0%
DUI - CITIES 3,000 6,313 6,198 (3,198) 207%
LIQUOR EXCISE TAX 191,000 188,912 197,143 (6,143) 103%
LIQUOR BOARD PROFITS 345,600 348,792 345,313 287 100%
MISCELLANEOUS INTERLOCAL REVENUE - 77,153 - - 0%
INTERLOCAL GRANTS - - 35,000 (35,000) 0%
VERDANT INTERLOCAL GRANTS 2,000 7,754 2,000 - 100%
POLICE TRAINING CLASSES - - 300 (300) 0%
856,102 1,407,614 899,288 (43,186) 105%
REVENUES - GENERAL FUNDCITY OF EDMONDS
9 2017 EMS PropertyTax revenues are $292,414 higher than 2016 revenues.
11 2017 Local Retail Sales/Use Tax revenues are $489,991 higher than 2016 revenues. Please also see pages pages 18 & 19.
8 2017 Real Personal/Property Tax revenues are $202,952 higher than 2016 revenues.
10 Difference between 2016 and 2017 is due to Public Safety Debt being paid off in 2016, and taxes no longer levied in 2017.
7.1.a
Packet Pg. 217 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
4
Page 2 of 3
Title
2017 Amended
Budget
12/31/2016
Revenues
12/31/2017
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
MUNICIPAL COURT CIVIL FILINGS - 49 - - 0%
COURT RECORD SERVICES - - 579 (579) 0%
RECORD/LEGAL INSTRUMENTS 2,000 2,572 4,019 (2,019) 201%
ATM SURCHARGE FEES 300 408 537 (237) 179%
CREDIT CARD FEES 15,000 - 10,915 4,085 73%
D/M COURT REC SER 10 47 246 (236) 2456%
CIVIL FEE - APPEAL - - 53 (53) 0%
WARRANT PREPARATION FEE - - 775 (775) 0%
IT TIME PAY FEE - - 271 (271) 0%
MUNIC.-DIST. COURT CURR EXPEN 600 577 238 362 40%
SALE MAPS & BOOKS 100 4 36 64 36%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 25,090 25,090 10 100%
BID SUPPLIES REIMBURSEMENT 600 548 - 600 0%
PHOTOCOPIES 2,000 1,009 953 1,047 48%
POLICE DISCLOSURE REQUESTS 4,000 3,989 2,428 1,572 61%
ENGINEERING FEES AND CHARGES 12 200,000 216,919 416,959 (216,959) 208%
SNO-ISLE 58,000 74,184 82,902 (24,902) 143%
PASSPORTS AND NATURALIZATION FEES 17,000 19,609 21,950 (4,950) 129%
POLICE SERVICES SPECIAL EVENTS 32,603 31,852 32,603 0 100%
CAMPUS SAFETY-EDM. SCH. DIST.68,000 13,689 14,721 53,279 22%
WOODWAY-LAW PROTECTION 44,538 61,411 60,856 (16,318) 137%
MISCELLANEOUS POLICE SERVICES 1,500 3,038 - 1,500 0%
DUI EMERGENCY FIRE SERVICES 300 - - 300 0%
FIRE PROTECTION & EMS FOR DUI - 63 77 (77) 0%
FIRE DISTRICT #1 STATION BILLINGS 45,000 48,748 52,894 (7,894) 118%
LEGAL SERVICES - 177 - - 0%
ADULT PROBATION SERVICE CHARGE 56,000 66,778 49,585 6,415 89%
ELECTRONIC MONITORING - 100 - - 0%
BOOKING FEES 4,200 3,663 2,704 1,496 64%
FIRE CONSTRUCTION INSPECTION FEES 8,560 23,806 23,139 (14,579) 270%
EMERGENCY SERVICE FEES 8,000 6,923 3,779 4,221 47%
EMS TRANSPORT USER FEE 824,200 900,604 828,041 (3,841) 100%
FIBER SERVICES - 10,780 - - 0%
INTERGOVERNMENTAL FIBER SERVICES - 7,200 - - 0%
FLEX FUEL PAYMENTS FROM STATIONS 1,800 2,274 2,547 (747) 141%
ANIMAL CONTROL SHELTER 250 404 55 195 22%
ZONING/SUBDIVISION FEE 80,250 99,938 124,171 (43,921) 155%
PLAN CHECKING FEES 458,500 510,697 458,206 294 100%
FIRE PLAN CHECK FEES 3,210 11,520 12,720 (9,510) 396%
PLANNING 1% INSPECTION FEE 1,600 2,294 1,646 (46) 103%
S.E.P.A. REVIEW 2,140 6,710 10,050 (7,910) 470%
CRITICAL AREA STUDY 18,190 20,435 17,390 800 96%
DV COORDINATOR SERVICES 11,460 11,119 11,459 1 100%
GYM AND WEIGHTROOM FEES 12,000 12,923 13,335 (1,335) 111%
LOCKER FEES - 120 30 (30) 0%
PROGRAM FEES 910,100 897,579 825,641 84,459 91%
TAXABLE RECREATION ACTIVITIES 1,300 1,023 1,504 (204) 116%
WINTER MARKET REGISTRATION FEES 11,000 5,400 5,100 5,900 46%
BIRD FEST REGISTRATION FEES 750 916 1,030 (280) 137%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,044,540 2,293,193 2,369,392 (324,852) 116%
4,974,701 5,400,381 5,490,623 (515,922) 110%
CITY OF EDMONDS
REVENUES - GENERAL FUND
12 2017 Engineering Fees and Charges are $200,040 higher than 2016 revenues.
7.1.a
Packet Pg. 218 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
5
Page 3 of 3
Title
2017 Amended
Budget
12/31/2016
Revenues
12/31/2017
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 7,200 6,564 4,851 2,349 67%
TRAFFIC INFRACTION PENALTIES 232,500 214,231 216,333 16,167 93%
NC TRAFFIC INFRACTION 32,800 53,275 33,829 (1,029) 103%
CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 21,379 23,015 (2,315) 111%
CURRENT TRAFFIC INFRACTIONS - - - - 0%
NON-TRAFFIC INFRACTION PENALTIES - 40,088 1,000 (1,000) 0%
OTHER INFRACTIONS '04 2,100 1,761 2,544 (444) 121%
PARKING INFRACTION PENALTIES 25,300 42,657 71,609 (46,309) 283%
PARK/INDDISZONE 3,600 3,472 1,954 1,646 54%
DWI PENALTIES 8,000 19,626 8,458 (458) 106%
DUI - DP ACCT 2,800 2,389 1,648 1,152 59%
CRIM CNV FEE DUI 500 437 170 330 34%
DUI - DP FEE - - 176 (176) 0%
OTHER CRIMINAL TRAF MISDEM PEN - 88 260 (260) 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 33,600 30,951 33,446 154 100%
CRIMINAL CONVICTION FEE CT 2,000 2,841 2,488 (488) 124%
CRIM CONV FEE CT 2,000 1,584 1,547 453 77%
OTHER NON-TRAF MISDEMEANOR PEN - - 32 (32) 0%
OTHER NON TRAFFIC MISD. 8/03 9,300 8,352 8,729 571 94%
COURT DV PENALTY ASSESSMENT 600 445 570 30 95%
CRIMINAL CONVICTION FEE CN 1,900 1,687 1,257 643 66%
CRIM CONV FEE CN 500 577 456 44 91%
CRIMINAL COSTS-RECOUPMENTS 30,900 23,870 7,859 23,041 25%
PUBLIC DEFENSE RECOUPMENT 25,600 23,018 16,787 8,813 66%
BANK CHARGE FOR CONV. DEFENDANT 6,000 7,532 8,996 (2,996) 150%
COURT INTERPRETER COSTS 100 75 246 (146) 246%
BUS. LICENSE PERMIT PENALTY 11,000 13,585 9,630 1,370 88%
MISC FINES AND PENALTIES 1,400 1,565 2,040 (640) 146%
460,400 522,051 459,929 471 100%
MISCELLANEOUS:
INVESTMENT INTEREST 40,400 58,828 122,707 (82,307) 304%
INTEREST ON COUNTY TAXES 5,700 6,412 11,722 (6,022) 206%
INTEREST - COURT COLLECTIONS 5,400 5,950 6,187 (787) 115%
PARKING 15,600 16,475 17,942 (2,342) 115%
SPACE/FACILITIES RENTALS 147,000 147,324 128,769 18,231 88%
BRACKET ROOM RENTAL 5,000 4,800 4,840 160 97%
LEASES LONG-TERM 175,000 179,444 182,969 (7,969) 105%
OTHER RENTS & USE CHARGES 2,400 1,800 1,800 600 75%
DONATION/CONTRIBUTION - 1,500 1,133 (1,133) 0%
PARKS DONATIONS 4,350 4,350 3,650 700 84%
BIRD FEST CONTRIBUTIONS 3,000 2,142 2,044 956 68%
VOLUNTEER PICNIC CONTRIBUTIONS 1,000 1,701 - 1,000 0%
POLICE CONTRIBUTIONS FROM PRIV SOURCES 55,943 - 58,428 (2,485) 104%
PARKS GRANTS - PRIVATE SOURCES - - 1,030 (1,030) 0%
SALE OF JUNK/SALVAGE 300 304 4,945 (4,645) 1648%
SALES OF UNCLAIM PROPERTY 3,000 7,190 2,353 647 78%
CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0%
OTHER JUDGEMENT/SETTLEMENT 2,000 3,876 31,468 (29,468) 1573%
POLICE JUDGMENTS/RESTITUTION 200 296 99 101 50%
CASHIER'S OVERAGES/SHORTAGES - 254 276 (276) 0%
OTHER MISC REVENUES 2,000 12,336 2,580 (580) 129%
SMALL OVERPAYMENT 30 26 42 (12) 140%
NSF FEES - PARKS & REC 120 - - 120 0%
NSF FEES - MUNICIPAL COURT 300 178 346 (46) 115%
NSF FEES - POLICE - - 60 (60) 0%
US BANK REBATE 7,500 6,947 7,827 (327) 104%
478,243 462,132 593,216 (114,973) 124%
TRANSFERS-IN:
PROCEEDS OF REFUNDING DEBT 13 - 549,095 - - 0%
INSURANCE RECOVERIES - 58,451 7,143 (7,143) 0%
OPERATING TRANSFER-IN - 56,860 - - 0%
TRANSFER FROM FUND 127 26,300 25,835 26,300 - 100%
26,300 690,241 33,443 (7,143) 127%
TOTAL GENERAL FUND REVENUE 37,886,876$ 40,123,476$ 39,552,609$ (1,665,733)$ 104%
CITY OF EDMONDS
13 Difference between 2016 and 2017 is due to Bond Proceeds from Refunding 2007 Debt in November of 2016.
REVENUES - GENERAL FUND
7.1.a
Packet Pg. 219 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
6
Page 1 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 14,814,103$ 13,569,133$ 14,233,337$ 580,766$ 96%
OVERTIME 506,493 522,114 576,741 (70,248) 114%
HOLIDAY BUY BACK 226,420 195,915 201,476 24,944 89%
BENEFITS 5,475,855 5,188,028 5,586,670 (110,815) 102%
UNIFORMS 85,110 80,392 74,707 10,403 88%
SUPPLIES 386,509 379,291 370,679 15,830 96%
SMALL EQUIPMENT 64,107 138,781 75,248 (11,141) 117%
PROFESSIONAL SERVICES 3,660,453 3,048,318 2,967,593 692,860 81%
COMMUNICATIONS 159,170 190,775 147,756 11,414 93%
TRAVEL 50,430 41,273 48,511 1,919 96%
EXCISE TAXES 6,500 - 4,820 1,680 74%
ADVERTISING - 4,662 - - 0%
RENTAL/LEASE 1,708,050 934,810 1,701,796 6,254 100%
INSURANCE 609,550 538,732 616,495 (6,945) 101%
UTILITIES 457,800 489,902 513,093 (55,293) 112%
REPAIRS & MAINTENANCE 224,830 322,314 241,761 (16,931) 108%
MISCELLANEOUS 396,800 300,425 300,805 95,995 76%
INTERGOVERNMENTAL SERVICES 10,016,530 9,948,606 9,911,131 105,399 99%
INTERGOVERNMENTAL PAYMENTS 135,000 125,000 70,000 65,000 52%
INTERFUND SUBSIDIES 14 1,263,200 3,429,141 1,284,758 (21,558) 102%
BUILDINGS 10,197 - - 10,197 0%
MACHINERY/EQUIPMENT 134,263 56,662 91,135 43,128 68%
GENERAL OBLIGATION BOND PRINCIPAL 164,790 699,636 170,160 (5,370) 103%
DEBT ISSUE COSTS - 5,327 - - 0%
OTHER DEBT 500 235 222 278 44%
INTEREST ON LONG-TERM EXTERNAL DEBT 39,580 48,058 27,979 11,601 71%
40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 183,190$ 156,239$ 148,068$ 35,122$ 81%
PENSION AND DISABILITY PAYMENTS 259,597 96,548 253,428 6,169 98%
PROFESSIONAL SERVICES 7,000 1,286 8,828 (1,828) 126%
TRAVEL - 447 - - 0%
MISCELLANEOUS 280 770 400 (120) 143%
450,067$ 255,291$ 410,725$ 39,342$ 91%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 100,000$ -$ 81,277$ 18,723$ 81%
100,000$ -$ 81,277$ 18,723$ 81%
MULTIMODAL TRANSPORTATION FUND (013)
INTERFUND SUBSIDIES -$ 56,860$ -$ -$ 0%-$ 56,860$ -$ -$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 200 - - 200 0%
MISCELLANEOUS 5,100 - 5,437 (337) 107%
5,400$ -$ 5,437$ (37)$ 101%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ 1,756$ 22,654$ (22,654)$ 0%
PROFESSIONAL SERVICES 77,000 391,031 81,038 (4,038) 105%
REPAIRS & MAINTENANENCE 193,500 205,349 210,030 (16,530) 109%
MISCELLANEOUS - 11,760 - - 0%
MACHINERY/EQUIPMENT - 191,821 - - 0%
CONSTRUCTION PROJECTS 350,000 1,411,794 26,440 323,560 8%620,500$ 2,213,511$ 340,162$ 280,338$ 55%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000$ 1,350$ 2,001$ 999$ 67%
SMALL EQUIPMENT 5,000 5,768 - 5,000 0%
COMMUNICATIONS 2,230 1,676 815 1,415 37%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 10,459 5,000 15,000 25%
INTERGOVERNMENTAL SERVICES 45,000 43,039 41,642 3,358 93%
76,030$ 62,292$ 49,458$ 26,572$ 65%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
14 Difference between 2016 and 2017 is primarily due to final payment of 2014 debt.
7.1.a
Packet Pg. 220 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
7
Page 2 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 555,070$ 579,092$ 519,755$ 35,315$ 94%
OVERTIME 18,400 25,395 29,914 (11,514) 163%
BENEFITS 318,720 303,678 270,940 47,780 85%
UNIFORMS 6,000 3,745 3,711 2,289 62%
SUPPLIES 350,000 171,386 229,749 120,251 66%
SMALL EQUIPMENT 24,000 6,645 11,054 12,946 46%
PROFESSIONAL SERVICES 15,050 17,160 19,193 (4,143) 128%
COMMUNICATIONS 3,500 4,335 7,506 (4,006) 214%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 181,020 191,086 181,931 (911) 101%
INSURANCE 113,230 97,912 110,508 2,722 98%
UTILITIES 270,170 268,000 272,803 (2,633) 101%
REPAIRS & MAINTENANCE 111,550 26,585 28,387 83,163 25%
MISCELLANEOUS 25,000 13,873 2,697 22,303 11%
INTERGOVERNMENTAL SERVICES 5,000 1,990 5,324 (324) 106%
MACHINERY/EQUIPMENT - - 43,427 (43,427) 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,490 45,225 3,900 (410) 112%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,610 1,818 709 901 44%
DEBT ISSUE COSTS - 412 - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 1 - - 0%
2,002,810$ 1,758,339$ 1,741,508$ 261,302$ 87%
COMBINED STREET CONST/IMPROVE (112)
SALARIES AND WAGES -$ -$ 15,383$ (15,383)$ 0%
OVERTIME - - 672 (672) 0%
BENEFITS - - 6,409 (6,409) 0%
SMALL EQUIPMENT - - 2,056 (2,056) 0%
PROFESSIONAL SERVICES 2,625,385 719,681 1,265,374 1,360,011 48%
REPAIRS & MAINTENANCE - 467,086 5,228 (5,228) 0%
INTERFUND SUBSIDIES 328,100 136,194 40,711 287,389 12%
LAND - 208,554 - - 0%
MACHINERY/EQUIPMENT - - 8,166 (8,166) 0%
CONSTRUCTION PROJECTS 4,236,922 1,497,139 3,629,473 607,449 86%
INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100%
INTEREST 3,050 3,396 3,035 15 100%
7,265,677$ 3,104,251$ 5,048,708$ 2,216,969$ 69%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,700$ 5,032$ 4,013$ 687$ 85%
SMALL EQUIPMENT 1,700 685 902 798 53%
PROFESSIONAL SERVICES 166,500 58,248 49,567 116,933 30%
TRAVEL 80 11 35 46 43%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,600 5,268 4,127 2,473 63%
181,880$ 69,244$ 58,643$ 123,237$ 32%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 93,300$ 82,696$ 97,846$ (4,546)$ 105%
MISCELLANEOUS 6,800 994 700 6,100 10%
INTERFUND SUBSIDIES 4,000 4,000 4,000 - 100%
CONSTRUCTION PROJECTS - 60,000 - - 0%
104,100$ 147,691$ 102,546$ 1,554$ 99%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,790$ 1,726$ 1,638$ 152$ 92%
PROFESSIONAL SERVICES 25,090 25,090 25,090 - 100%
26,880$ 26,816$ 26,728$ 152$ 99%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 2,000$ 1,585$ 1,375$ 625$ 69%
2,000$ 1,585$ 1,375$ 625$ 69%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES 57,200$ 26,793$ 51,806$ 5,394$ 91%
MISCELLANEOUS 4,500 3,203 3,655 845 81%
61,700$ 29,996$ 55,461$ 6,239$ 90%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
7.1.a
Packet Pg. 221 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
8
Page 3 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 21,000$ 48,756$ 54,963$ (33,963)$ 262%
PROFESSIONAL SERVICES 150,000 180,169 452,586 (302,586) 302%
RENTAL/LEASE - 2,790 - - 0%
UTILITIES - - 1,649 (1,649) 0%
REPAIRS & MAINTENANCE 140,000 113,591 305,000 (165,000) 218%
MISCELLANEOUS - 181 - - 0%
CONSTRUCTION PROJECTS 2,795,566 323,428 1,105,033 1,690,533 40%
3,106,566$ 668,915$ 1,919,230$ 1,187,336$ 62%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
SALARIES AND WAGES -$ 14,404$ -$ -$ 0%
SUPPLIES - 4,623 - - 0%
PROFESSIONAL SERVICES 118,255 298,758 158,693 (40,438) 134%
REPAIRS & MAINTENANCE - 567,277 311,654 (311,654) 0%
INTERFUND SUBSIDIES 142,330 139,425 142,325 5 100%
LAND 200,000 436,864 43,201 156,799 22%
CONSTRUCTION PROJECTS 2,159,843 73,154 382,224 1,777,619 18%
GENERAL OBLIGATION BONDS 20,280 263,250 22,701 (2,421) 112%
INTEREST 9,350 10,584 4,125 5,225 44%
DEBT ISSUE COSTS - 2,396 - - 0%
OTHER INTEREST & OTHER DEBT SERVICE COSTS - 79 72 (72) 0%
2,650,058$ 1,810,814$ 1,064,996$ 1,585,062$ 40%
GIFTS CATALOG FUND (127)
SUPPLIES 17,820$ 6,156$ 1,638$ 16,182$ 9%
PROFESSIONAL SERVICES 6,500 6,443 - 6,500 0%
MISCELLANEOUS 600 - - 600 0%
INTERFUND SUBSIDIES 26,300 25,835 26,300 - 100%
51,220$ 38,434$ 27,938$ 23,282$ 55%
SPECIAL PROJECTS FUND (129)
INTERFUND SUBSIDIES 40,000$ -$ 39,535$ 465$ 99%
40,000$ -$ 39,535$ 465$ 99%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 124,410$ 81,638$ 74,427$ 49,983$ 60%
OVERTIME 3,500 1,671 3,526 (26) 101%
BENEFITS 35,910 35,115 35,095 815 98%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 24,500 4,764 7,037 17,463 29%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 19,285 10,704 9,296 54%
PROFESSIONAL SERVICES 4,200 3,896 6,712 (2,512) 160%
COMMUNICATIONS 1,410 999 1,376 34 98%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 10,790 11,550 10,790 (0) 100%
UTILITIES 3,800 1,999 5,208 (1,408) 137%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 3,371 5,215 (1,215) 130%
234,520$ 164,289$ 160,090$ 74,430$ 68%
PARKS CONSTRUCTION FUND (132)
SUPPLIES 20,000$ 25$ -$ 20,000$ 0%
PROFESSIONAL SERVICES 600,000 47,017 89,146 510,854 15%
INTERFUND SUBSIDIES 3,000 - - 3,000 0%
LAND - 1,466,247 - - 0%
CONSTRUCTION PROJECTS 2,096,363 515,848 213,234 1,883,129 10%
2,719,363$ 2,029,137$ 302,380$ 2,416,983$ 11%
SISTER CITY COMMISSION (138)
SALARIES AND WAGES -$ 45$ -$ -$ 0%
BENEFITS - 5 - - 0%
SUPPLIES 1,500 255 390 1,110 26%
TRAVEL 4,500 2,515 2,839 1,661 63%
MISCELLANEOUS 4,500 2,850 2,794 1,706 62%
10,500$ 5,669$ 6,023$ 4,477$ 57%
TRANSPORTATION BENEFIT DISTRICT (139)
INSURANCE -$ 2,500$ -$ -$ 0%
INTERGOVERNMENTAL SERVICES - 598,816 - - 0%
-$ 601,316$ -$ -$ 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
7.1.a
Packet Pg. 222 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
9
Page 4 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
BUSINESS IMPROVEMENT DISTRICT FUND (140)
SUPPLIES -$ 21,192$ 5,483$ (5,483)$ 0%
PROFESSIONAL SERVICES - 61,293 84,831 (84,831) 0%
MISCELLANEOUS - 11,373 2,007 (2,007) 0%-$ 93,858$ 92,321$ (92,321)$ 0%
LID FUND CONTROL (211)
INTERFUND SUBSIDIES 16,450$ 7,600$ 16,450$ -$ 100%
16,450$ 7,600$ 16,450$ -$ 100%
LID GUARANTY FUND (213)
INTERFUND SUBSIDIES -$ 105,135$ -$ -$ 0%
-$ 105,135$ -$ -$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 565,450$ 536,265$ 565,444$ 6$ 100%
INTEREST 129,880 140,602 129,877 3 100%
OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0%
695,830$ 676,867$ 695,321$ 509$ 100%
2014 DEBT SERVICE FUND (232)
2014 PRINCIPAL PAYMENT -$ 933,208$ -$ -$ 0%
INTEREST - 3,221 - - 0%
-$ 936,429$ -$ -$ 0%
WATER FUND (421)
SALARIES AND WAGES 844,510$ 776,424$ 736,913$ 107,597$ 87%
OVERTIME 24,000 25,018 20,833 3,167 87%
BENEFITS 405,720 359,325 345,434 60,286 85%
UNIFORMS 4,000 3,000 4,727 (727) 118%
SUPPLIES 150,000 120,616 140,699 9,301 94%
WATER PURCHASED FOR RESALE 1,667,500 1,598,912 1,803,521 (136,021) 108%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 124,923 206,445 (63,445) 144%
SMALL EQUIPMENT 19,730 10,087 6,115 13,615 31%
PROFESSIONAL SERVICES 2,181,281 1,150,662 1,636,269 545,012 75%
COMMUNICATIONS 30,000 29,597 29,829 171 99%
TRAVEL 200 - 45 155 23%
EXCISE TAXES 340,000 420,933 433,540 (93,540) 128%
RENTAL/LEASE 146,130 97,858 144,501 1,629 99%
INSURANCE 56,050 52,335 58,214 (2,164) 104%
UTILITIES 35,000 25,839 28,582 6,418 82%
REPAIRS & MAINTENANCE 17,500 52,961 387,983 (370,483) 2217%
MISCELLANEOUS 83,500 75,183 94,553 (11,053) 113%
INTERGOVERNMENTAL SERVICES 30,000 32,496 38,184 (8,184) 127%
INTERFUND TAXES 1,229,110 1,217,914 1,228,927 183 100%
INTERFUND SUBSIDIES 642,020 639,215 642,016 4 100%
MACHINERY/EQUIPMENT 25,000 15,065 - 25,000 0%
CONSTRUCTION PROJECTS 4,488,771 1,568,656 1,831,365 2,657,406 41%
GENERAL OBLIGATION BONDS 2,340 2,295 2,619 (279) 112%
REVENUE BONDS 335,510 323,868 335,504 6 100%
INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100%
INTEREST 246,940 256,375 246,323 617 100%
DEBT ISSUE COSTS - 276 - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 378 375 (375) 0%
13,173,652$ 9,006,049$ 10,429,355$ 2,744,297$ 79%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
7.1.a
Packet Pg. 223 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
10
Page 5 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 523,320$ 521,872$ 595,532$ (72,212)$ 114%
OVERTIME 6,000 14,335 12,578 (6,578) 210%
BENEFITS 262,680 265,373 312,763 (50,083) 119%
UNIFORMS 6,500 5,756 5,689 811 88%
SUPPLIES 46,000 34,047 39,233 6,767 85%
SMALL EQUIPMENT 5,730 1,823 6,873 (1,143) 120%
PROFESSIONAL SERVICES 2,191,297 1,502,439 1,131,838 1,059,460 52%
COMMUNICATIONS 3,200 3,652 5,453 (2,253) 170%
TRAVEL 4,300 300 - 4,300 0%
EXCISE TAXES 55,000 54,350 59,416 (4,416) 108%
RENTAL/LEASE 264,970 248,248 260,398 4,572 98%
INSURANCE 71,540 63,187 72,028 (488) 101%
UTILITES 10,500 9,421 9,789 711 93%
REPAIR & MAINTENANCE 13,000 14,183 52,858 (39,858) 407%
MISCELLANEOUS 101,000 73,919 89,379 11,621 88%
INTERGOVERNMENTAL SERVICES 150,000 139,029 118,354 31,646 79%
INTERFUND TAXES AND OPERATING ASSESSMENT 330,430 328,981 364,927 (34,497) 110%
INTERFUND SUBSIDIES 293,910 290,752 279,445 14,465 95%
MACHINERY/EQUIPMENT - - 18,630 (18,630) 0%
CONSTRUCTION PROJECTS 3,517,344 1,017,870 270,691 3,246,653 8%
GENERAL OBLIGATION BONDS 85,440 83,793 95,635 (10,195) 112%
REVENUE BONDS 164,000 158,297 163,993 7 100%
INTERGOVERNMENTAL LOANS 32,070 32,063 32,063 8 100%
INTEREST 158,480 167,835 136,480 22,000 86%
DEBT ISSUE COSTS - 10,095 - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 193 165 (165) 0%
8,296,711$ 5,041,811$ 4,134,213$ 4,162,498$ 50%
SEWER FUND (423)
SALARIES AND WAGES 1,783,120$ 1,710,519$ 1,676,647$ 106,473$ 94%
OVERTIME 95,000 91,465 99,065 (4,065) 104%
BENEFITS 784,430 766,178 768,089 16,341 98%
UNIFORMS 9,500 6,538 7,466 2,034 79%
SUPPLIES 417,200 281,380 235,852 181,348 57%
FUEL CONSUMED 80,000 47,744 74,580 5,420 93%
SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - 2,989 1,011 75%
SMALL EQUIPMENT 62,730 26,850 38,969 23,761 62%
PROFESSIONAL SERVICES 1,837,472 2,399,116 2,381,089 (543,617) 130%
COMMUNICATIONS 43,000 39,853 40,657 2,343 95%
TRAVEL 5,000 3,122 54 4,947 1%
EXCISE TAXES 170,000 194,744 220,201 (50,201) 130%
RENTAL/LEASE 306,650 179,111 302,604 4,046 99%
INSURANCE 109,270 106,915 116,720 (7,450) 107%
UTILITIES 1,217,860 1,135,718 1,154,616 63,244 95%
REPAIR & MAINTENANCE 340,000 1,078,968 360,339 (20,339) 106%
MISCELLANEOUS 117,950 86,901 102,660 15,290 87%
INTERGOVERNMENTAL SERVICES 178,000 162,276 138,256 39,744 78%
INTERFUND TAXES AND OPERATING ASSESSMENT 629,140 629,926 694,870 (65,730) 110%
INTERFUND SUBSIDIES 2,800,118 2,222,004 2,624,635 175,483 94%
MACHINERY/EQUIPMENT 110,000 94,337 258,036 (148,036) 235%
CONSTRUCTION PROJECTS 5,854,736 2,463,288 3,632,853 2,221,883 62%
GENERAL OBLIGATION BONDS 132,950 130,123 145,273 (12,323) 109%
REVENUE BONDS 75,510 72,836 75,503 7 100%
INTERGOVERNMENTAL LOANS 171,240 170,603 171,230 10 100%
INTEREST 114,500 95,235 82,276 32,224 72%
DEBT ISSUE COSTS - 12,214 - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 6,242 5,939 (5,939) 0%
17,449,376$ 14,214,206$ 15,411,465$ 2,037,911$ 88%
BOND RESERVE FUND (424)
REVENUE BONDS 680,020$ 655,000$ 680,000$ 20$ 100%
INTEREST 1,308,700 1,334,884 1,308,684 16 100%
OTHER INTEREST & DEBT SERVICE COSTS 1,000 - - 1,000 0%
1,989,720$ 1,989,884$ 1,988,684$ 1,036$ 100%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
7.1.a
Packet Pg. 224 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
11
Page 6 of 6
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 238,360$ 224,287$ 235,126$ 3,234$ 99%
OVERTIME 2,000 488 48 1,952 2%
BENEFITS 103,580 98,024 104,157 (577) 101%
UNIFORMS 1,000 952 716 284 72%
SUPPLIES 110,000 84,861 79,962 30,038 73%
FUEL CONSUMED 1,000 - - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 294,200 134,869 222,002 72,198 75%
SMALL EQUIPMENT 110,111 22,322 55,394 54,717 50%
PROFESSIONAL SERVICES 44,000 46,517 2,351 41,649 5%
COMMUNICATIONS 3,000 2,418 2,314 686 77%
TRAVEL 1,000 1,000 - 1,000 0%
RENTAL/LEASE 15,350 19,157 14,995 355 98%
INSURANCE 29,010 29,967 26,351 2,659 91%
UTILITIES 14,000 11,891 12,886 1,114 92%
REPAIRS & MAINTENANCE 64,246 51,980 58,680 5,566 91%
MISCELLANEOUS 12,000 7,266 8,196 3,804 68%
INTERGOVERNMENTAL SERVICES 2,500 1,455 1,765 735 71%
INTERFUND SUBSIDIES 10,450 - 10,450 - 100%
MACHINERY/EQUIPMENT 978,366 838,650 971,846 6,520 99%
2,034,173$ 1,576,102$ 1,807,239$ 226,934$ 89%
TECHNOLOGY RENTAL FUND (512)
SALARIES AND WAGES 277,270$ -$ 276,098$ 1,173$ 100%
OVERTIME 2,000 - 30 1,970 2%
BENEFITS 92,150 - 93,053 (903) 101%
SUPPLIES 5,000 - 12,737 (7,737) 255%
SMALL EQUIPMENT 57,700 - 57,582 118 100%
PROFESSIONAL SERVICES 114,000 - 27,163 86,837 24%
COMMUNICATIONS 65,270 - 42,827 22,443 66%
TRAVEL 1,500 - (17) 1,517 -1%
RENTAL/LEASE 7,850 - 7,868 (18) 100%
REPAIRS & MAINTENANCE 241,390 - 179,622 61,768 74%
MISCELLANEOUS 5,000 - 17,643 (12,643) 353%
MACHINERY/EQUIPMENT 56,000 - - 56,000 0%
925,130$ -$ 714,607$ 210,523$ 77%
FIREMEN'S PENSION FUND (617)
BENEFITS 22,550$ 16,555$ 18,357$ 4,193$ 81%
PENSION AND DISABILITY PAYMENTS 48,320 27,936 48,062 258 99%
PROFESSIONAL SERVICES 1,200 214 1,222 (22) 102%
72,070$ 44,705$ 67,641$ 4,429$ 94%
TOTAL EXPENDITURE ALL FUNDS 104,958,623$ 86,994,625$ 86,016,387$ 18,942,236$ 82%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
7.1.a
Packet Pg. 225 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
12
Page 1 of 1
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 376,120$ 243,590$ 268,921$ 107,199$ 71%
OFFICE OF MAYOR 276,700 255,933 273,638 3,062 99%
HUMAN RESOURCES 456,490 366,117 394,259 62,231 86%
MUNICIPAL COURT 1,016,040 878,809 987,572 28,468 97%
CITY CLERK 640,700 571,620 632,191 8,509 99%
FINANCE 1,061,570 1,594,043 1,046,698 14,872 99%
CITY ATTORNEY 818,780 726,741 802,103 16,677 98%
NON-DEPARTMENTAL 12,992,880 15,335,077 12,743,022 249,858 98%
POLICE SERVICES 10,769,230 9,496,074 10,488,864 280,366 97%
COMMUNITY SERVICES/ECONOMIC DEV.576,730 511,942 549,794 26,936 95%
DEVELOPMENT SERVICES 3,117,387 2,386,294 2,823,518 293,869 91%
PARKS & RECREATION 4,185,215 3,648,633 3,884,744 300,471 93%
PUBLIC WORKS 2,713,370 2,782,287 2,639,574 73,796 97%
FACILITIES MAINTENANCE 1,595,028 1,460,372 1,681,976 (86,948) 105%
40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97%
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 13,173,652$ 9,006,049$ 10,429,355$ 2,744,297$ 79%
STORM UTILITY FUND 8,296,711 5,041,811 4,134,213 4,162,498 50%
SEWER/WWTP UTILITY FUND 17,449,376 14,214,206 15,411,465 2,037,911 88%
BOND RESERVE FUND 1,989,720 1,989,884 1,988,684 1,036 100%
40,909,459$ 30,251,950$ 31,963,716$ 8,945,743$ 78%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
7.1.a
Packet Pg. 226 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
13
Page 1 of 4
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 144,170$ 129,449$ 149,178$ (5,008)$ 103%
OVERTIME 1,000 140 - 1,000 0%
BENEFITS 58,520 92,845 93,903 (35,383) 160%
SUPPLIES 2,000 1,747 1,079 921 54%
SMALL EQUIPMENT - 2,980 285 (285) 0%
PROFESSIONAL SERVICES 126,160 1,432 2,172 123,988 2%
COMMUNICATIONS 3,000 3,611 3,601 (601) 120%
TRAVEL 6,700 1,572 1,323 5,377 20%
RENTAL/LEASE 9,070 278 8,845 225 98%
REPAIRS/MAINTENANCE 500 15 - 500 0%
MISCELLANEOUS 25,000 9,522 8,535 16,465 34%
376,120$ 243,590$ 268,921$ 107,199$ 71%
OFFICE OF MAYOR
SALARIES 202,230$ 197,482$ 202,299$ (69)$ 100%
BENEFITS 49,670 48,114 49,668 2 100%
SUPPLIES 1,500 1,069 1,041 459 69%
PROFESSIONAL SERVICES 2,000 1,311 1,582 418 79%
COMMUNICATION 1,400 1,322 1,346 54 96%
TRAVEL 4,000 1,488 2,121 1,879 53%
RENTAL/LEASE 11,450 1,381 11,041 409 96%
MISCELLANEOUS 4,450 3,764 4,539 (89) 102%
276,700$ 255,933$ 273,638$ 3,062$ 99%
HUMAN RESOURCES
SALARIES 249,980$ 216,664$ 216,082$ 33,898$ 86%
OVERTIME - 43 369 (369) 0%
BENEFITS 79,390 74,675 77,909 1,481 98%
SUPPLIES 2,300 4,984 2,600 (300) 113%
SMALL EQUIPMENT 300 1,322 1,818 (1,518) 606%
PROFESSIONAL SERVICES 78,000 61,512 61,233 16,767 79%
COMMUNICATIONS 700 1,197 1,223 (523) 175%
TRAVEL 1,000 1,058 1,099 (99) 110%
RENTAL/LEASE 19,790 2,369 22,280 (2,490) 113%
REPAIR/MAINTENANCE 7,850 - 7,056 794 90%
MISCELLANEOUS 17,180 2,294 2,590 14,590 15%
456,490$ 366,117$ 394,259$ 62,231$ 86%
MUNICIPAL COURT
SALARIES 609,690$ 564,264$ 577,923$ 31,767$ 95%
OVERTIME 600 2,067 455 145 76%
BENEFITS 222,520 205,470 228,482 (5,962) 103%
SUPPLIES 9,200 7,809 22,136 (12,936) 241%
SMALL EQUIPMENT 900 326 4,098 (3,198) 455%
PROFESSIONAL SERVICES 90,000 76,126 87,836 2,164 98%
COMMUNICATIONS 2,700 2,800 2,791 (91) 103%
TRAVEL 4,500 3,188 1,861 2,639 41%
RENTAL/LEASE 39,780 735 39,812 (32) 100%
REPAIR/MAINTENANCE 1,250 1,024 4,448 (3,198) 356%
MISCELLANEOUS 34,900 15,001 17,730 17,170 51%
1,016,040$ 878,809$ 987,572$ 28,468$ 97%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
7.1.a
Packet Pg. 227 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
14
Page 2 of 4
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 326,390$ 330,742$ 327,277$ (887)$ 100%
OVERTIME 1,000 1,978 180 820 18%
BENEFITS 140,440 131,842 148,985 (8,545) 106%
SUPPLIES 10,240 6,846 4,674 5,566 46%
SMALL EQUIPMENT - 1,416 - - 0%
PROFESSIONAL SERVICES 28,310 27,789 29,695 (1,385) 105%
COMMUNICATIONS 50,000 19,750 30,158 19,842 60%
TRAVEL 1,000 38 368 632 37%
RENTAL/LEASE 50,810 16,326 51,414 (604) 101%
REPAIRS & MAINTENANCE 28,510 28,384 31,111 (2,601) 109%
MISCELLANEOUS 4,000 6,509 8,329 (4,329) 208%
640,700$ 571,620$ 632,191$ 8,509$ 99%
FINANCE
SALARIES 696,560$ 875,019$ 686,431$ 10,129$ 99%
OVERTIME 4,500 1,810 - 4,500 0%
BENEFITS 235,920 290,051 237,293 (1,373) 101%
SUPPLIES 7,350 32,078 5,968 1,382 81%
SMALL EQUIPMENT 2,650 69,236 1,612 1,038 61%
PROFESSIONAL SERVICES 32,800 32,845 34,266 (1,466) 104%
COMMUNICATIONS 2,000 64,676 1,859 141 93%
TRAVEL 2,600 2,141 2,654 (54) 102%
RENTAL/LEASE 30,340 11,259 31,512 (1,172) 104%REPAIR/MAINTENANCE 38,500 152,028 40,372 (1,872) 105%MISCELLANEOUS 8,350 33,685 4,732 3,618 57%MACHINERY/EQUIPMENT - 29,213 - - 0%
1,061,570$ 1,594,043$ 1,046,698$ 14,872$ 99%
CITY ATTORNEY
PROFESSIONAL SERVICES 818,780$ 724,604$ 802,103$ 16,677$ 98%
MISCELLANEOUS - 2,137 - - 0%
818,780$ 726,741$ 802,103$ 16,677$ 98%
NON-DEPARTMENTAL
SALARIES -$ -$ -$ -$ 0%
BENEFITS - UNEMPLOYMENT 25,000 3,090 2,975 22,025 12%
SUPPLIES 5,000 2,870 5,127 (127) 103%
PROFESSIONAL SERVICES 729,000 545,648 610,247 118,753 84%
EXCISE TAXES 6,500 4,662 4,820 1,680 74%
RENTAL/LEASE 10,480 3,600 10,480 (0) 100%
INSURANCE 609,550 538,732 616,495 (6,945) 101%
MISCELLANEOUS 69,000 69,889 67,274 1,726 97%
INTERGOVT SERVICES 9,935,280 9,859,189 9,872,485 62,795 99%
ECA LOAN PAYMENT 135,000 125,000 70,000 65,000 52%
INTERFUND SUBSIDIES 15 1,263,200 3,429,141 1,284,758 (21,558) 102%
GENERAL OBLIGATION BOND 164,790 699,636 170,160 (5,370) 103%
INTEREST ON LONG-TERM DEBT 39,580 48,058 27,979 11,601 71%
DEBT ISSUE COSTS - 5,327 - - 0%
FISCAL AGENT FEES 500 235 222 278 44%
12,992,880$ 15,335,077$ 12,743,022$ 249,858$ 98%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
15 Difference between 2016 and 2017 is primarily due to final payment of Voted Public Safety Debt in February of 2016.
7.1.a
Packet Pg. 228 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
15
Page 3 of 4
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 6,357,958$ 5,639,474$ 6,061,429$ 296,529$ 95%
OVERTIME 475,393 481,745 525,621 (50,228) 111%
HOLIDAY BUYBACK 226,420 195,915 201,476 24,944 89%
BENEFITS 2,347,255 2,215,297 2,395,050 (47,795) 102%
UNIFORMS 75,450 69,632 65,229 10,221 86%
SUPPLIES 88,500 79,499 76,129 12,371 86%
SMALL EQUIPMENT 34,151 34,269 29,846 4,305 87%
PROFESSIONAL SERVICES 117,670 90,895 91,026 26,644 77%
COMMUNICATIONS 27,210 33,453 37,861 (10,651) 139%
TRAVEL 17,310 17,492 22,867 (5,557) 132%
RENTAL/LEASE 842,630 590,296 839,264 3,366 100%
REPAIR/MAINTENANCE 15,120 9,172 7,277 7,843 48%
MISCELLANEOUS 46,350 28,275 33,886 12,464 73%
INTERGOVTL SERVICES 10,550 10,660 10,771 (221) 102%
MACHINERY/EQUIPMENT 87,263 - 91,135 (3,872) 104%
10,769,230$ 9,496,074$ 10,488,864$ 280,366$ 97%
COMMUNITY SERVICES/ECON DEV.
SALARIES 230,850$ 225,939$ 231,254$ (404)$ 100%
BENEFITS 69,230 67,272 71,152 (1,922) 103%
SUPPLIES 7,000 6,711 6,485 515 93%
SMALL EQUIPMENT 800 376 792 8 99%
PROFESSIONAL SERVICES 246,900 204,196 221,952 24,948 90%
COMMUNICATIONS 1,490 1,161 1,196 294 80%
TRAVEL 2,000 2,053 2,347 (347) 117%
RENTAL/LEASE 10,960 1,455 9,819 1,141 90%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 7,000 2,778 4,797 2,203 69%
576,730$ 511,942$ 549,794$ 26,936$ 95%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,547,970$ 1,418,261$ 1,486,357$ 61,613$ 96%
OVERTIME 1,300 6,228 16,820 (15,520) 1294%
BENEFITS 568,060 522,042 544,072 23,988 96%
UNIFORMS 500 598 - 500 0%
SUPPLIES 16,100 17,413 13,482 2,618 84%
SMALL EQUIPMENT 6,000 8,844 6,473 (473) 108%
PROFESSIONAL SERVICES 755,567 304,112 535,639 219,928 71%
COMMUNICATIONS 8,700 7,279 8,285 415 95%
TRAVEL 4,750 7,734 7,190 (2,440) 151%
RENTAL/LEASE 147,580 21,455 148,629 (1,049) 101%
REPAIRS & MAINTENANCE 6,800 8,973 2,489 4,311 37%
MISCELLANEOUS 54,060 35,907 54,081 (21) 100%
MACHINERY/EQUIPMENT - 27,449 - - 0%
3,117,387$ 2,386,294$ 2,823,518$ 293,869$ 91%
ENGINEERING
SALARIES 1,479,070$ 1,303,402$ 1,416,750$ 62,320$ 96%
OVERTIME 5,000 4,777 760 4,240 15%
BENEFITS 572,030 519,524 593,758 (21,728) 104%
UNIFORMS 360 926 - 360 0%
SUPPLIES - 79 - - 0%
SMALL EQUIPMENT 3,930 2,072 3,383 547 86%
PROFESSIONAL SERVICES 48,080 532,790 40,186 7,894 84%
COMMUNICATIONS 14,700 11,956 13,044 1,656 89%
TRAVEL 600 1,311 45 555 8%
RENTAL/LEASE 93,250 24,194 90,033 3,217 97%
REPAIR/MAINTENANCE 2,600 346 587 2,013 23%
MISCELLANEOUS 23,000 22,700 17,733 5,267 77%
2,242,620$ 2,424,076$ 2,176,279$ 66,341$ 97%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
7.1.a
Packet Pg. 229 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
16
Page 4 of 4
Title
2017 Amended
Budget
12/31/2016
Expenditures
12/31/2017
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 2,003,255$ 1,749,408$ 1,868,199$ 135,056$ 93%
OVERTIME 10,000 16,106 23,659 (13,659) 237%
BENEFITS 728,320 667,163 744,418 (16,098) 102%
UNIFORMS 5,800 5,347 4,834 966 83%
SUPPLIES 117,390 128,620 122,075 (4,685) 104%
SMALL EQUIPMENT 3,250 11,430 15,464 (12,214) 476%
PROFESSIONAL SERVICES 576,240 441,375 434,952 141,288 75%
COMMUNICATIONS 29,920 26,217 27,737 2,183 93%
TRAVEL 4,470 2,357 5,819 (1,349) 130%
RENTAL/LEASE 283,560 201,967 285,772 (2,212) 101%
PUBLIC UTILITY 175,000 212,117 215,664 (40,664) 123%
REPAIR/MAINTENANCE 37,700 45,297 37,074 626 98%
MISCELLANEOUS 92,610 62,473 71,202 21,408 77%
MACHINERY/EQUIPMENT 47,000 - - 47,000 0%
INTERGOVTL SERVICES 70,700 78,758 27,876 42,824 39%
4,185,215$ 3,648,633$ 3,884,744$ 300,471$ 93%
PUBLIC WORKS
SALARIES 270,330$ 261,802$ 273,428$ (3,098)$ 101%
OVERTIME 200 - - 200 0%
BENEFITS 83,880 80,718 87,663 (3,783) 105%
SUPPLIES 9,600 4,718 4,432 5,168 46%
SMALL EQUIPMENT 1,000 108 - 1,000 0%
PROFESSIONAL SERVICES 200 87 100 100 50%
COMMUNICATIONS 1,350 696 702 648 52%
TRAVEL 500 828 656 (156) 131%
RENTAL/LEASE 93,990 6,321 92,761 1,229 99%
PUBLIC UTILITY 2,800 2,479 2,535 265 91%
REPAIR/MAINTENANCE 1,000 - 109 891 11%
MISCELLANEOUS 5,900 454 908 4,992 15%
470,750$ 358,210$ 463,295$ 7,455$ 98%
FACILITIES MAINTENANCE
SALARIES 695,650 657,227 736,729 (41,079) 106%
OVERTIME 7,500 7,220 8,878 (1,378) 118%
BENEFITS 295,620 269,925 311,341 (15,721) 105%
UNIFORMS 3,000 3,889 4,644 (1,644) 155%
SUPPLIES 102,829 84,849 105,453 (2,624) 103%
SMALL EQUIPMENT 3,000 6,402 11,478 (8,478) 383%
PROFESSIONAL SERVICES 18,246 3,595 14,603 3,643 80%
COMMUNICATIONS 16,000 16,657 17,953 (1,953) 112%
TRAVEL 1,000 12 162 838 16%
RENTAL/LEASE 64,360 53,175 60,133 4,227 93%
PUBLIC UTILITY 280,000 275,306 294,894 (14,894) 105%
REPAIR/MAINTENANCE 84,500 77,076 111,238 (26,738) 132%
MISCELLANEOUS 5,000 5,039 4,470 530 89%
BUILDINGS 18,323 - - 18,323 0%
1,595,028$ 1,460,372$ 1,681,976$ (86,948)$ 105%
TOTAL GENERAL FUND EXPENDITURES 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
7.1.a
Packet Pg. 230 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,848,996$ 1,848,996$ 2,222,449$ 20.20%
February 4,491,526 2,642,529 4,590,134 2.20%
March 6,716,556 2,225,031 7,111,840 5.89%
April 10,361,498 3,644,941 10,413,847 0.51%
May 17,663,331 7,301,833 18,087,809 2.40%
June 19,617,793 1,954,462 20,280,036 3.38%
July 21,581,521 1,963,728 22,295,216 3.31%
August 23,785,565 2,204,044 24,441,266 2.76%
September 25,709,993 1,924,428 26,771,944 4.13%
October 28,469,012 2,759,019 29,893,590 5.00%
November 35,868,690 7,399,678 37,320,136 4.05%
December 37,886,876 2,018,186 39,552,609 4.40%
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 207,208$ 207,208$ 214,967$ 3.74%
February 377,258 170,050 425,156 12.70%
March 561,933 184,674 517,163 -7.97%
April 738,924 176,991 759,746 2.82%
May 921,191 182,267 1,057,416 14.79%
June 1,156,829 235,638 1,336,234 15.51%
July 1,491,329 334,500 1,651,931 10.77%
August 1,747,148 255,819 1,967,363 12.60%
September 1,998,654 251,505 2,268,591 13.51%
October 2,216,068 217,414 2,563,627 15.68%
November 2,456,999 240,931 2,782,543 13.25%
December 2,600,000 143,001 2,983,643 14.76%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2017
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax 1 & 2
Current Year Budget Prior Year
7.1.a
Packet Pg. 231 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
18
Wholesale Trade,
$324,280
Communications,
$226,475
Clothing and
Accessories, $228,700
Accommodation,
$47,432
Construction Trade,
$1,297,738
Health & Personal Care,
$228,080
Automotive Repair,
$179,602 Amusement &
Recreation, $85,625
Business Services,
$609,233
Gasoline, $35,887
Retail Food Stores,
$271,195
Retail Automotive,
$1,819,035
Manufacturing, $95,863Eating & Drinking,
$942,912
Others, $48,021
Misc Retail, $955,035
Sales Tax Analysis By Category
Current Period: December 2017
Year-to-Date
Total $7,395,114
($50,000)$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000
Communications
Manufacturing
Others
Accommodation
Gasoline
Retail Food Stores
Automotive Repair
Clothing and Accessories
Health & Personal Care
Amusement & Recreation
Business Services
Wholesale Trade
Retail Automotive
Eating & Drinking
Misc Retail
Construction Trade
Total
($25,321)
($18,537)
($11,802)
($770)
$1,420
$4,884
$5,974
$9,531
$10,706
$11,050
$21,124
$27,010
$53,940
$65,927
$97,174
$237,679
$489,991
Change in Sales Tax Revenue:
December 2017 compared to
December 2016
7.1.a
Packet Pg. 232 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 528,142$ 528,142$ 554,719$ 5.03%
February 1,179,855 651,712 1,307,546 10.82%
March 1,679,874 500,020 1,829,850 8.93%
April 2,159,477 479,603 2,327,446 7.78%
May 2,755,486 596,009 2,970,761 7.81%
June 3,293,571 538,085 3,524,666 7.02%
July 3,847,001 553,430 4,140,510 7.63%
August 4,458,173 611,171 4,805,603 7.79%
September 5,050,960 592,787 5,439,449 7.69%
October 5,666,829 615,869 6,091,098 7.49%
November 6,303,607 636,779 6,800,816 7.89%
December 6,875,000 571,393 7,395,114 7.57%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 86,887$ 86,887$ 93,550$ 7.67%
February 183,529 96,642 203,652 10.96%
March 260,361 76,832 294,027 12.93%
April 328,823 68,462 372,490 13.28%
May 381,147 52,324 429,203 12.61%
June 416,950 35,802 475,324 14.00%
July 446,516 29,566 504,267 12.93%
August 469,952 23,437 528,405 12.44%
September 491,313 21,360 550,214 11.99%
October 515,645 24,332 574,774 11.47%
November 552,451 36,806 617,837 11.84%
December 608,000 55,549 686,531 12.92%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2017
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
7.1.a
Packet Pg. 233 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 114,426$ 114,426$ 105,424$ -7.87%
February 223,803 109,377 199,068 -11.05%
March 330,274 106,471 290,145 -12.15%
April 436,772 106,497 403,189 -7.69%
May 549,330 112,558 492,059 -10.43%
June 651,204 101,874 582,703 -10.52%
July 754,077 102,873 650,709 -13.71%
August 855,646 101,570 736,483 -13.93%
September 961,054 105,407 821,864 -14.48%
October 1,062,454 101,400 907,617 -14.57%
November 1,159,179 96,725 993,334 -14.31%
December 1,263,200 104,021 1,076,870 -14.75%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 171,830$ 171,830$ 175,773$ 2.29%
February 347,448 175,618 382,822 10.18%
March 515,770 168,322 549,954 6.63%
April 678,100 162,330 729,784 7.62%
May 824,207 146,107 863,230 4.73%
June 937,922 113,715 991,566 5.72%
July 1,049,475 111,553 1,107,717 5.55%
August 1,155,197 105,722 1,217,184 5.37%
September 1,260,458 105,261 1,327,189 5.29%
October 1,368,262 107,804 1,432,952 4.73%
November 1,486,788 118,526 1,553,264 4.47%
December 1,604,000 117,212 1,693,313 5.57%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2017
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
7.1.a
Packet Pg. 234 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 573,159$ 573,159$ 599,648$ 4.62%
February 966,145 392,986 1,027,975 6.40%
March 1,529,375 563,229 1,658,808 8.46%
April 1,906,725 377,350 2,057,951 7.93%
May 2,464,794 558,070 2,660,519 7.94%
June 2,900,426 435,631 3,101,835 6.94%
July 3,585,922 685,496 3,777,591 5.35%
August 4,167,341 581,419 4,420,673 6.08%
September 4,962,652 795,311 5,351,996 7.85%
October 5,517,073 554,421 6,008,717 8.91%
November 6,167,530 650,457 6,760,633 9.62%
December 6,572,750 405,220 7,199,319 9.53%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 245,291$ 245,291$ 261,646$ 2.29%
February 773,850 528,559 828,655 10.18%
March 1,018,952 245,102 1,089,708 6.63%
April 1,236,230 217,279 1,322,203 7.62%
May 1,481,659 245,428 1,583,130 4.73%
June 1,699,683 218,024 1,815,097 5.72%
July 1,946,434 246,751 2,077,219 6.72%
August 2,474,151 527,717 2,643,230 6.83%
September 2,718,865 244,714 2,904,264 6.82%
October 2,936,691 217,826 3,135,355 6.76%
November 3,181,934 245,242 3,397,293 6.77%
December 3,400,000 218,066 3,628,556 6.72%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2017
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
7.1.a
Packet Pg. 235 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 572,309$ 572,309$ 623,336$ 8.92%
February 1,034,805 462,496 1,135,356 9.72%
March 1,603,135 568,330 1,767,521 10.25%
April 2,067,863 464,728 2,277,537 10.14%
May 2,638,929 571,065 2,905,981 10.12%
June 3,109,116 470,187 3,422,308 10.07%
July 3,696,739 587,623 4,070,136 10.10%
August 4,167,756 471,017 4,584,464 10.00%
September 4,763,468 595,712 5,263,696 10.50%
October 5,237,994 474,526 5,784,247 10.43%
November 5,818,870 580,876 6,438,230 10.64%
December 6,291,410 472,540 6,952,698 10.51%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2017
*The monthly budget forecast columns are based on a five-year average.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
7.1.a
Packet Pg. 236 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,467,612$ 4,467,612$ 4,856,792$ 8.71%
February 7,134,942 2,667,330 7,118,110 -0.24%
March 10,285,235 3,150,292 11,124,815 8.16%
April 14,185,922 3,900,687 13,496,549 -4.86%
May 16,340,655 2,154,733 15,723,883 -3.77%
June 20,073,206 3,732,551 19,674,034 -1.99%
July 23,249,149 3,175,943 22,850,406 -1.72%
August 27,224,108 3,974,958 25,860,948 -5.01%
September 30,377,931 3,153,823 28,147,013 -7.34%
October 32,963,896 2,585,965 32,226,466 -2.24%
November 36,620,525 3,656,629 36,205,378 -1.13%
December 40,596,240 3,975,715 39,216,874 -3.40%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,193,629$ 2,193,629$ 2,867,736$ 30.73%
February 2,756,887 563,258 2,992,431 8.54%
March 3,753,002 996,115 4,967,917 32.37%
April 5,344,648 1,591,646 5,263,262 -1.52%
May 5,490,628 145,980 5,385,911 -1.91%
June 6,937,376 1,446,749 7,243,467 4.41%
July 7,805,656 868,280 8,185,101 4.86%
August 9,275,338 1,469,681 8,967,984 -3.31%
September 10,198,248 922,910 9,058,597 -11.17%
October 10,597,245 398,997 10,640,517 0.41%
November 11,702,690 1,105,445 12,074,146 3.17%
December 12,992,880 1,290,190 12,743,022 -1.92%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2017
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
7.1.a
Packet Pg. 237 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 24,382$ 24,382$ 22,742$ -6.73%
February 52,318 27,936 44,954 -14.07%
March 83,798 31,480 70,026 -16.43%
April 111,661 27,864 93,544 -16.23%
May 142,110 30,449 118,441 -16.66%
June 179,407 37,297 147,770 -17.63%
July 211,248 31,841 172,790 -18.21%
August 243,636 32,388 197,804 -18.81%
September 280,710 37,075 215,030 -23.40%
October 307,316 26,606 233,786 -23.93%
November 340,142 32,826 252,877 -25.66%
December 376,120 35,978 268,921 -28.50%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 23,100$ 23,100$ 22,135$ -4.18%
February 46,663 23,563 46,116 -1.17%
March 69,540 22,877 68,939 -0.87%
April 92,124 22,584 91,090 -1.12%
May 114,857 22,733 113,581 -1.11%
June 137,580 22,723 135,664 -1.39%
July 160,958 23,378 158,405 -1.59%
August 184,229 23,271 182,492 -0.94%
September 207,064 22,834 204,943 -1.02%
October 230,074 23,010 227,415 -1.16%
November 252,731 22,657 249,397 -1.32%
December 276,700 23,969 273,638 -1.11%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-City Council
2017
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0.00
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
7.1.a
Packet Pg. 238 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 33,336$ 33,336$ 35,109$ 5.32%
February 71,046 37,709 63,054 -11.25%
March 115,092 44,047 93,670 -18.61%
April 148,861 33,769 122,632 -17.62%
May 188,582 39,721 152,171 -19.31%
June 226,982 38,400 177,689 -21.72%
July 266,054 39,073 215,405 -19.04%
August 302,670 36,616 245,681 -18.83%
September 336,201 33,531 280,584 -16.54%
October 375,053 38,852 309,144 -17.57%
November 408,108 33,055 342,379 -16.11%
December 456,490 48,382 394,259 -13.63%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 76,169$ 76,169$ 76,438$ 0.35%
February 160,499 84,331 170,699 6.35%
March 247,877 87,378 249,970 0.84%
April 328,604 80,727 330,859 0.69%
May 410,974 82,370 407,638 -0.81%
June 493,268 82,293 488,007 -1.07%
July 576,475 83,207 563,868 -2.19%
August 663,963 87,488 640,933 -3.47%
September 749,628 85,665 719,187 -4.06%
October 839,421 89,793 798,191 -4.91%
November 926,818 87,397 878,792 -5.18%
December 1,016,040 89,222 987,572 -2.80%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2017
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
1,100,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
7.1.a
Packet Pg. 239 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 32,279$ 32,279$ 41,399$ 28.25%
February 75,682 43,404 82,958 9.61%
March 119,244 43,562 124,227 4.18%
April 179,524 60,280 168,847 -5.95%
May 220,780 41,257 213,705 -3.20%
June 263,589 42,809 252,311 -4.28%
July 310,443 46,854 292,103 -5.91%
August 359,638 49,195 335,997 -6.57%
September 408,107 48,469 379,173 -7.09%
October 456,589 48,482 430,400 -5.74%
November 509,519 52,930 481,259 -5.55%
December 576,730 67,211 549,794 -4.67%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 53,784$ 53,784$ 63,151$ 17.42%
February 104,286 50,502 115,829 11.07%
March 157,201 52,915 165,932 5.55%
April 207,322 50,121 232,085 11.94%
May 256,511 49,189 282,468 10.12%
June 307,559 51,048 328,184 6.71%
July 359,433 51,874 381,124 6.03%
August 413,315 53,882 428,048 3.56%
September 466,515 53,200 478,264 2.52%
October 530,442 63,926 523,808 -1.25%
November 586,438 55,996 579,731 -1.14%
December 640,700 54,262 632,191 -1.33%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2017
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
7.1.a
Packet Pg. 240 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
27
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 92,520$ 92,520$ 68,612$ -25.84%
February 184,699 92,179 177,236 -4.04%
March 246,797 62,098 225,779 -8.52%
April 303,091 56,294 277,784 -8.35%
May 351,294 48,204 327,297 -6.83%
June 402,836 51,541 373,016 -7.40%
July 470,720 67,884 428,076 -9.06%
August 548,835 78,115 483,955 -11.82%
September 622,311 73,476 544,855 -12.45%
October 685,986 63,675 590,947 -13.85%
November 766,981 80,995 650,430 -15.20%
December 925,130 158,149 714,607 -22.76%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 103,377$ 103,377$ 122,581$ 18.58%
February 192,121 88,744 199,380 3.78%
March 274,955 82,833 281,459 2.37%
April 365,390 90,435 364,229 -0.32%
May 447,590 82,201 453,448 1.31%
June 528,981 81,391 543,908 2.82%
July 610,748 81,767 629,442 3.06%
August 695,097 84,349 709,795 2.11%
September 790,122 95,024 792,011 0.24%
October 881,200 91,078 886,813 0.64%
November 966,964 85,764 966,915 -0.01%
December 1,061,570 94,606 1,046,698 -1.40%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-Technology Rental Fund
2017
City of Edmonds, WA
Monthly Expenditure Report-Finance
Prior Year amounts are from the Information Services Budget
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Technology Rental Fund
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
1,100,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
7.1.a
Packet Pg. 241 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 68,232$ 68,232$ 44,346$ -35.01%
February 136,463 68,232 133,495 -2.18%
March 204,695 68,232 199,483 -2.55%
April 272,927 68,232 265,386 -2.76%
May 341,158 68,232 331,290 -2.89%
June 409,390 68,232 397,194 -2.98%
July 477,621 68,232 441,539 -7.55%
August 545,853 68,232 509,955 -6.58%
September 614,085 68,232 598,879 -2.48%
October 682,316 68,232 664,783 -2.57%
November 750,548 68,232 734,024 -2.20%
December 818,780 68,232 802,103 -2.04%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 849,006$ 849,006$ 780,892$ -8.02%
February 1,700,656 851,650 1,625,589 -4.41%
March 2,563,367 862,710 2,399,391 -6.40%
April 3,416,290 852,923 3,219,838 -5.75%
May 4,264,113 847,823 4,002,270 -6.14%
June 5,169,535 905,422 4,792,427 -7.29%
July 6,026,464 856,930 5,702,618 -5.37%
August 6,896,555 870,091 6,479,161 -6.05%
September 7,758,425 861,870 7,317,041 -5.69%
October 8,657,029 898,604 8,485,904 -1.98%
November 9,859,567 1,202,538 9,587,220 -2.76%
December 10,769,230 909,663 10,488,864 -2.60%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2017
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
7.1.a
Packet Pg. 242 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 235,285$ 235,285$ 177,820$ -24.42%
February 480,958 245,673 416,189 -13.47%
March 751,100 270,142 613,958 -18.26%
April 991,519 240,419 831,603 -16.13%
May 1,250,878 259,359 1,076,107 -13.97%
June 1,497,579 246,701 1,291,724 -13.75%
July 1,755,943 258,364 1,503,700 -14.37%
August 2,029,313 273,370 1,743,617 -14.08%
September 2,287,754 258,442 1,958,291 -14.40%
October 2,569,912 282,157 2,204,563 -14.22%
November 2,826,227 256,316 2,565,669 -9.22%
December 3,117,387 291,160 2,823,518 -9.43%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 278,773$ 278,773$ 260,128$ -6.69%
February 568,715 289,942 525,411 -7.61%
March 874,135 305,420 828,782 -5.19%
April 1,183,309 309,174 1,110,332 -6.17%
May 1,521,495 338,186 1,417,439 -6.84%
June 1,857,466 335,971 1,763,105 -5.08%
July 2,332,300 474,834 2,123,498 -8.95%
August 2,844,103 511,803 2,595,035 -8.76%
September 3,205,638 361,535 2,960,855 -7.64%
October 3,531,920 326,282 3,263,586 -7.60%
November 3,816,917 284,998 3,545,043 -7.12%
December 4,185,215 368,298 3,884,745 -7.18%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2017
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
-100,000
200,000
500,000
800,000
1,100,000
1,400,000
1,700,000
2,000,000
2,300,000
2,600,000
2,900,000
3,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
7.1.a
Packet Pg. 243 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 38,606$ 38,606$ 37,599$ -2.61%
February 77,835 39,229 79,084 1.61%
March 117,100 39,265 117,357 0.22%
April 156,588 39,488 155,173 -0.90%
May 196,390 39,802 193,212 -1.62%
June 235,491 39,101 232,019 -1.47%
July 275,204 39,712 270,583 -1.68%
August 314,352 39,148 309,099 -1.67%
September 352,464 38,113 346,985 -1.55%
October 393,232 40,768 384,903 -2.12%
November 429,298 36,066 422,823 -1.51%
December 470,750 41,452 463,295 -1.58%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 127,054$ 127,054$ 128,273$ 0.96%
February 257,275 130,221 264,009 2.62%
March 393,296 136,021 404,318 2.80%
April 523,097 129,801 528,660 1.06%
May 653,776 130,679 672,777 2.91%
June 769,798 116,022 792,861 3.00%
July 920,705 150,908 933,921 1.44%
August 1,041,207 120,502 1,062,692 2.06%
September 1,179,252 138,045 1,209,713 2.58%
October 1,302,136 122,884 1,365,309 4.85%
November 1,442,204 140,068 1,527,302 5.90%
December 1,595,028 152,824 1,681,976 5.45%
*The monthly budget forecast columns are based on a five-year average.
2017
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2017
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
7.1.a
Packet Pg. 244 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 173,221$ 173,221$ 176,444$ 1.86%
February 343,088 169,868 358,913 4.61%
March 528,927 185,839 539,386 1.98%
April 717,207 188,280 719,010 0.25%
May 896,313 179,105 903,426 0.79%
June 1,086,359 190,047 1,087,704 0.12%
July 1,266,754 180,394 1,276,308 0.75%
August 1,462,189 195,435 1,452,654 -0.65%
September 1,650,292 188,104 1,627,459 -1.38%
October 1,848,198 197,905 1,807,345 -2.21%
November 2,031,168 182,970 1,997,799 -1.64%
December 2,242,620 211,452 2,176,279 -2.96%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2017
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2,250,000
2,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
7.1.a
Packet Pg. 245 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
32
INVESTMENT PORTFOLIO SUMMARY
Years
Agency/Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
FFCB Bonds 995,820 0.55 1,000,000 995,169 07/18/18 0.75%
FFCB Bonds 2,010,790 0.99 2,000,000 1,992,306 12/28/18 1.42%
FFCB Bonds 2,000,000 1.07 2,000,000 1,987,220 01/25/19 1.23%
FICO Bonds 1,009,725 1.32 1,035,000 1,009,210 04/25/19 1.42%
FNMA Bonds 999,750 1.45 1,000,000 992,359 06/13/19 1.40%
FHLB Bonds 1,000,400 1.47 1,000,000 991,186 06/20/19 1.40%
FHLMC Bonds 995,970 1.75 1,000,000 988,067 10/02/19 1.25%
FNMA Bonds 1,994,310 1.82 2,000,000 1,973,670 10/28/19 1.35%
FNMA Bonds 997,300 2.25 1,000,000 984,766 03/30/20 1.38%
FHLB Bonds 2,003,780 2.25 2,000,000 1,970,068 03/30/20 1.45%
FNMA Bonds 2,000,000 2.25 2,000,000 1,976,584 03/30/20 1.65%
FHLMC Bonds 2,003,868 2.33 2,000,000 1,969,928 04/28/20 1.35%
FNMA Bonds 1,000,000 2.50 1,000,000 974,965 06/30/20 1.38%
FNMA Bonds 1,000,000 2.50 1,000,000 974,965 06/30/20 1.38%
FHLB Bonds 3,000,000 2.53 3,000,000 2,934,537 07/13/20 1.20%
RFCS Bonds 1,999,698 2.54 2,120,000 2,009,794 07/15/20 1.60%
FHLB Bonds 2,000,000 2.58 2,000,000 1,983,872 07/30/20 1.75%
FNMA Bonds 1,000,000 2.66 1,000,000 980,497 08/28/20 1.40%
FNMA Bonds 1,000,000 2.66 1,000,000 980,497 08/28/20 1.40%
FHLMC Bonds 999,500 3.00 1,000,000 986,212 12/30/20 1.75%
FNMA Bonds 2,005,474 3.05 2,000,000 1,938,578 01/19/21 1.50%
FM Bonds 2,000,000 3.25 2,000,000 1,966,674 04/01/21 1.87%
FHLB Bonds 2,000,000 3.48 2,000,000 1,997,592 06/22/21 2.18%
FHLMC Bonds 2,000,000 3.91 2,000,000 1,985,686 11/26/21 2.13%
FHLMC Bonds 999,400 4.00 1,000,000 984,145 12/30/21 2.00%
FHLMC Bonds 1,000,000 4.16 1,000,000 993,671 02/25/22 2.15%
TOTAL SECURITIES 40,015,786 2.4 40,155,000 39,522,218
Washington State Local Gov't Investment Pool 6,706,292 6,706,292 Demand 1.26%
Snohomish County Local Gov't Investment Pool 10,830,115 10,830,115 Demand 1.33%
TOTAL PORTFOLIO 57,691,407$ 57,058,624$
As of December 31, 2017
City of Edmonds Investment Portfolio Detail
RFCS, 5%
FHLMC,
20%
FFCB, 12%
FICO, 3%FHLB, 25%
FM, 5%
FNMA, 30%
Issuer Diversification
Checking,
$3.7 , 6%
State LGIP,
$6.7 , 11%
County
LGIP,
$10.8 , 18%Bonds,
$40.2 , 65%
Cash and Investment Balances
(in $ Millions)
7.1.a
Packet Pg. 246 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
33
INVESTMENT PORTFOLIO SUMMARY
$57,334 $74,830
$163,214
$335,926
$423,816
$653,690
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2012 2013 2014 2015 2016 2017
Annual Interest Income
0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7%
Jan March May July September November
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark)City Blended Rate
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo
Maturity Distribution and Rate of Return
7.1.a
Packet Pg. 247 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
34
GENERAL FUND OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
001-General Fund 9,841,719$ 8,466,650$ 10,177,454$ 1,710,805$ 335,736$
009-Leoff-Medical Ins. Reserve 540,254 383,856 413,387 29,531 (126,866)
011-Risk Management Fund 963,026 895,103 899,272 4,169 (63,754)
012-Contingency Reserve Fund 5,367,841 5,424,137 5,449,264 25,127 81,422
014-Historic Preservation Gift Fund 7,647 7,760 7,361 (399) (286)
016-Building Maintenance 98,436 209,877 157,602 (52,275) 59,166
Total General Fund & Subfunds 16,818,922$ 15,387,382$ 17,104,340$ 1,716,958$ 285,418$
GENERAL FUND
& SUBFUNDS
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$16.82
$15.39 $17.10
-
4
8
12
16
20
Dec 2016 Sept 2017 Dec 2017MillionsGeneralFund & Subfunds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 248 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
35
GOVERNMENTAL FUNDS OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
General Fund & Subfunds 16,818,922$ 15,387,382$ 17,104,340$ 1,716,958$ 285,418$
Special Revenue 8,664,435 10,178,420 9,270,064 (908,356) 605,630
Debt Service 20,262 3,812 3,812 0 (16,450)
Total Governmental Funds 25,503,619$ 25,569,614$ 26,378,216$ 808,602$ 874,598$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$16.82
$15.39
$17.10
$8.66
$10.18
$9.27
$0.02 $0.00 $0.00 -
4
8
12
16
20
Dec 2016 Sept 2017 Dec 2017Millions General
Fund &
Subfunds
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$25.50 $25.57 $26.38
-
6
12
18
24
30
Dec 2016 Sept 2017 Dec 2017MillionsGovernmentalFund
Balances -Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 249 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
36
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
104 - Drug Enforcement Fund 34,632$ 17,143$ 30,394$ 13,251$ (4,237)$
111 - Street Fund 790,428 1,039,208 1,107,487 68,278 317,058
112 - Combined Street Const/Improve 91,959 (21,116) (140,034) (118,918) (231,992)
117 - Municipal Arts Acquis. Fund 493,080 528,838 531,223 2,385 38,143
118 - Memorial Street Tree 18,101 18,368 18,453 85 351
120 - Hotel/Motel Tax Revenue Fund 94,468 110,138 82,527 (27,611) (11,941)
121 - Employee Parking Permit Fund 63,704 75,763 69,680 (6,082) 5,977
122 - Youth Scholarship Fund 14,931 14,396 15,433 1,037 502
123 - Tourism Promotional Fund/Arts 84,371 88,739 60,108 (28,631) (24,262)
125 - Real Estate Tax 2 2,259,949 2,654,724 1,878,708 (776,016) (381,240)
126 - Real Estate Excise Tax 1 1,977,485 2,965,816 2,454,299 (511,517) 476,814
127 - Gifts Catalog Fund 263,544 264,630 254,613 (10,017) (8,932)
129 - Special Projects Fund 38,782 39,353 11,597 (27,756) (27,185)
130 - Cemetery Maintenance/Improvement 142,339 174,417 184,833 10,417 42,494
132 - Parks Construction Fund 1,185,146 1,053,036 1,567,511 514,475 382,365
136 - Parks Trust Fund 153,793 156,058 156,778 720 2,985
137 - Cemetery Maintenance Trust Fund 901,173 928,985 936,762 7,777 35,589
138 - Sister City Commission 6,415 7,603 7,638 35 1,222
140 - Business Improvement Disrict 50,137 62,323 42,055 (20,268) (8,082)
Total Special Revenue 8,664,435$ 10,178,420$ 9,270,064$ (908,356)$ 605,630$
GOVERNMENTAL
SPECIAL REVENUE
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$8.66
$10.18 $9.27
-
3
6
9
12
15
Dec 2016 Sept 2017 Dec 2017Millions Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 250 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
37
ENTERPRISE FUNDS OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
421 - Water Utility Fund 17,869,639$ 18,322,936$ 16,472,355$ (1,850,581)$ (1,397,283)$
422 - Storm Utility Fund 10,246,573 11,053,479 10,309,568 (743,911) 62,995
423 - Sewer/WWTP Utility Fund 42,695,395 42,443,151 40,885,233 (1,557,918) (1,810,163)
424 - Bond Reserve Fund 843,960 843,965 843,966 2 6
411 - Combined Utility Operation - 122,894 - (122,894) -
Total Enterprise Funds 71,655,567$ 72,786,425$ 68,511,123$ (4,275,303)$ (3,144,444)$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$-
$16,472,355
$10,309,568
$40,885,233
$843,966 $226,480
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
50,000,000
Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension
Fund
Enterprise and Agency Fund Balances as of December 31, 2017
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 251 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
38
SUMMARY OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
Governmental Funds 25,503,619$ 25,569,614$ 26,378,216$ 808,602$ 874,598$
Enterprise Funds 71,655,567 72,786,425 68,511,123 (4,275,303) (3,144,444)
Internal Services Fund 8,311,631 8,544,858 8,589,138 44,280 277,508
Agency Funds 224,696 234,653 226,480 (8,172) 1,784
Total City-wide Total 105,695,513$ 107,135,550$ 103,704,957$ (3,430,593)$ (1,990,555)$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$3,812
$42,055
$7,638
$936,762
$156,778
$1,567,511
$184,833
$11,597
$254,613 $2,454,299
$1,878,708
$60,108
$15,433
$69,680
$82,527
$18,453
$531,223
$1,107,487
$30,394
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
L.I.D. Fund Control
Business Improvement District
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Parks Construction Fund
Cemetery Maintenance/Improvement
Special Projects Fund
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve Fund
Street Fund
Drug Enforcement Fund
Governmental Fund Balances (Excluding General Fund) as of December 31, 2017
$(140,034)
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 252 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
39
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2016 9/30/2017 12/31/2017 Q4 YTD
511 - Equipment Rental Fund 8,311,631$ 8,365,513$ 8,342,977$ (22,536)$ 31,347$
512 - Technology Rental Fund - 179,345 246,161 66,816 246,161
Total Internal Service Funds 8,311,631$ 8,544,858$ 8,589,138$ 44,280$ 277,508$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$8,311,631 $8,365,513 $8,342,977
$0 $179,345 $246,161
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
Dec 2016 Sept 2017 Dec 2017
511 - Equipment Rental Fund
512 - Technology Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2017 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
7.1.a
Packet Pg. 253 Attachment: Complete Preliminary December 2017 Financial Report (Preliminary December 2017 Quarterly Financial Report)
City Council Agenda Item
Meeting Date: 02/13/2018
Capital Asset Policy
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
Formally adopt the Capital Asset Policy by Resolution
Staff Recommendation
Review Capital Asset Policy and move to the policy to the February 20, 2018 Council Consent Agenda for
adoption.
Narrative
<Type or insert text here>
Attachments:
CapitalAssetPolicyFeb2018
7.2
Packet Pg. 254
1
RESOLUTION NO. XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING THE CAPITAL ASSET POLICY AS ATTACHED
HERTO.
WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial
management; and
WHEREAS, the City Council Finance Committee reviewed the Capital Asset Policy at the February
13, 2018 Finance Committee meeting; and
WHEREAS, best practice shows that finance related policies should be formally adopted by
Resolution; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
Section 1. ADOPT THE CITY OF EDMONDS CAPITAL ASSET POLICY. The city council
hereby adopts the following attached document:
City of Edmonds Capital Asset Policy to read as set forth in Attachment A hereto, which is attached
hereto and incorporated herein by this reference as if set forth in full.
1. RESOLVED this 20TH day of February 2018.
CITY OF EDMONDS
_______________________
MAYOR, DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. XXXX
7.2.a
Packet Pg. 255 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
Attachment A
2
City of Edmonds
Capital Asset Policy
February 20, 2018
Resolution # XXXX
7.2.a
Packet Pg. 256 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
Attachment A
3
1.0 PURPOSE:
To establish a Policy providing stewardship over the City’s capital assets, as well as the capitalization and depreciation or amortization of capital purchases over time, as appropriate.
2.0 ORGANIZATION AFFECTED:
All City funds. 3.0 REFERENCES:
RCW 43.09.200 Budgetary, Accounting, and Reporting System (BARS) Manual, Part 3, Chapter 3, Capital Assets Budgetary, Accounting, and Reporting System (BARS) Manual, Part Three, Chapter 7, Capital Assets and Internal Service Funds
Office of Management and Budget, 2 CFR 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards Office of Management and Budget, 2 CFR 225, Cost Principles for State, Local, and Indian Tribal Governments Edmonds City Code, Chapter 3
4.0 CAPITAL ASSET POLICY: 4.1 Capital Assets – General capital assets are those assets not specifically related to
activities reported in the proprietary funds. The capital assets purchased or
constructed by a governmental fund are recorded as expenditures in the fund at the time the related purchases are made; however, the associated capital assets are reported in the governmental activities column of the government-wide statement of net assets while not reported in the fund balance sheets.
4.2 The City classifies assets with an estimated useful life in excess of one year as capital assets. Land and works of art are capitalized at cost with no minimum threshold. Buildings, improvements, intangible assets, and machinery and equipment are capitalized when their cost meets or exceeds $5,000. Infrastructure
assets are capitalized when their cost meets or exceeds $50,000.
4.3 Costs of normal maintenance and repair for assets are not capitalized. However, any improvement that increases an asset’s value, capacity or materially extends its life is added to that asset’s capitalized costs.
4.4 Equipment acquired through capital lease agreements and land purchased through
conditional sales contracts are reported as general capital assets in the government-
7.2.a
Packet Pg. 257 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
Attachment A
4
wide statement of net assets. In the governmental fund financial statements, lease
and contract payments are reported as expenditures.
4.5 The City will complete an inventory of all capital assets no later than January 31st for the previous calendar year. Any adjustments to the Capital Asset List (e.g. additions, transfers, or disposals) must be communicated to the Finance Director no later than February 15th. The Finance Director must be notified immediately if
it is discovered that any asset has been stolen, has been taken out of service, or has
become impaired. Each department will maintain their own inventory of small and attractive assets and perform these same procedures to their small and attractive asset inventory.
4.6 In accordance with federal requirements, the City will specifically identify in its
inventory any equipment or real property purchased with federal funds. The City
will inventory all assets with a cost greater than $5,000 per unit purchased with federal funds at least once every two years, in accordance with 2 CFR 200.313. Upon completion of any Federal award, or when a capital asset is no longer needed and has been declared to be surplus, the appropriate federal agency will be contacted regarding the appropriate disposition of any assets that were purchased
with federal funds.
4.7 All project costs related to the construction of any asset, including infrastructure, are included in construction in progress during the construction process and are capitalized upon completion of the project. These costs generally include amounts
paid for work done by outside contractors, materials and supplies furnished by the City, labor of City employees, and project management costs. Some costs will be direct costs and readily assignable while some will be indirect costs, which should be allocated to benefited assets in a reasonable manner. Costs incurred during construction must be reported as Construction in Progress if construction has not
been completed by year end. Once completed, the Construction in Progress asset is reclassified to the appropriate asset category, e.g. Buildings, Infrastructure, Sidewalks, or Machinery and Equipment. Long-range or advance planning costs and costs incurred to conduct feasibility studies or government compliance studies must be capitalized only when it can be shown that they provide benefits to existing
or future capital assets.
4.8 The Construction in Progress schedule must be reviewed and reconciled no later than January 31st for the previous calendar year. The Finance Department will perform a secondary review of the reconciliation to ensure it is performed accurately and completely by reviewing documentation to confirm the date that
assets were substantially complete.
4.9 Transfers of assets between departments or funds are allowed by mutual agreement of the departments. The department transferring the assets must notify the Finance Director of the transfer within thirty days of the transfer.
7.2.a
Packet Pg. 258 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
Attachment A
5
4.10 When a department decides to dispose of an asset in any manner, the department
Director must notify the Finance Director and the City Council of their intent to
dispose of the asset. In accordance with Edmonds City Code, any such sale or disposal must be approved by the City Council prior to disposal.
4.11 Capital assets acquired or constructed by the proprietary funds are capitalized in
those funds at historical cost. Contributed assets are recorded at their estimated fair
value as of the date acquired. The estimated value of donated assets is recorded as contributed capital by the fund which receives them. 4.12 Land and construction in progress are not depreciated. Buildings, equipment, non-building improvements and intangible assets are depreciated using the straight line
method, using varying estimated service lives for individual assets and asset classifications depending on particular characteristics of an asset and factors surrounding its anticipated use. Depreciation is reported as part of the related program expense column on the government-wide statement of activities and as a fund expense in the proprietary funds, while not reported in the fund statements of
governmental funds. Capital assets are reported net of accumulated depreciation on the government-wide statement of net assets and in the proprietary fund statement of net assets, while not reported in the governmental fund balance sheets.
4.13 Small and attractive assets should be identified and tracked by each Department Director or their designee using cost/benefit principles. The cost/benefit analysis
should consider the cost of the item, its apparent susceptibility to loss or theft, and
the likelihood of theft. Based on this analysis, the Director or designee shall prepare a list that is updated at least annually of the Department’s small and attractive items, the asset’s cost, its custodian, and its location. The Department shall conduct an inventory at least annually, no later than January 31st, of the assets on the list. The
list shall be retained by the Department according to State records retention requirements or completion of the relevant State audit, whichever is longer. Lost or missing assets must be immediately reported to the Finance Director. Finance Department staff may periodically audit these records at the discretion of the Finance Director.
4.14 The average service lives used to calculate depreciation for specific types of assets are summarized below:
Asset Type Est. Service Life (Yrs) Buildings 30-50
Improvements other than Buildings 20-40
Furniture and Fixtures 5-10 Cars 5-10 Vans, Trucks, Trailers 5-20 Data Processing Equipment 3-10
Infrastructure 20-100
7.2.a
Packet Pg. 259 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
Attachment A
6
Sidewalks 30
Machinery and Equipment 5-20
Intangible Assets 20-30 5.0 DEFINITIONS:
5.1 "Assets" – All land, buildings, improvements, infrastructure, permanent works of
art and historic collections and equipment purchased, donated, constructed, or
acquired by the City.
5.2 "Capital Assets" – Land and improvements to land, including right of ways and easements; permanent artwork and historic collections of any value; improvements and infrastructure; buildings, their furnishings, fixtures, and furniture; equipment, machinery, vehicles, and tools; intangible assets such as water rights, and computer
software; with a value of $5,000 or more for non-infrastructure or $50,000 or more per item for infrastructure, and having a useful life exceeding one year from the date of acquisition.
5.3 "Control" – Being in charge of, and having the authority to manage the asset. Having custodial responsibility of the asset includes but is not limited to the caring,
keeping, safeguarding and protecting the asset.
5.4 "Infrastructure" – Roads, bridges, sidewalks, water lines, sewers, and drainage systems.
5.5 "Small and Attractive Assets" – Assets that are particularly at risk or vulnerable to loss and cost less than the capitalization threshold of $5,000 and have a life
expectancy of more than one year. Small and attractive assets are those that may
not be missed immediately if stolen, or may expose the City to liability if lost. Due to their sensitive nature, all guns that cost less than $5,000 are included in the definition of small and attractive assets, as well as all computer equipment that cost less than $5,000 if it contains sensitive information. Other assets are included in
this definition only when their cost is greater than $1,000 but less than $5,000.
Examples of these other assets include photographic equipment, tools, equipment, Unmanned Aircraft Systems (drones), and small machinery.
7.2.a
Packet Pg. 260 Attachment: CapitalAssetPolicyFeb2018 (Capital Asset Policy)
City Council Agenda Item
Meeting Date: 02/13/2018
Draft Finance Committee 2018 Work Plan
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
The draft 2018 Finance Committee Work Plan is a continuation of the 2017 Committee work schedule
Staff Recommendation
Review
Narrative
<Type or insert text here>
Attachments:
Draft Finance Committee Work Plan
7.3
Packet Pg. 261
Policy Name
Ordinance
No.
Resolution
No.
Date
Adopted Notes
Existing Policies/Codes
Petty Cash Policy #1086 15-Mar-05 Need to review for possible changes
UB Penalty Adjustment Policy 18-Aug-08 Need to review and adopt via a resolution
Financial Reporting Policy #3789 6-Apr-10 Rescind Ordinance, replace with a resolution
Financial Policy #1226 6-Apr-10 Need to review for possible changes
Leak Adjustment Policy February 2013 Need to review and adopt via a resolution
Travel & Meal Expense Policy 27-Dec-13 Need to review and adopt via a resolution
Employee Expenses, Volunteer
Recognition & Reimbursements Policy 19-Aug-14 Need to review and adopt via a resolution
Reserve Policy No Date Need to review and adopt via a resolution
Utility Tax and Franchise Payments Need to amend City Code 3.20.080 amending
the monthly payment criteria to allow quarterly
payments for smaller utilities
Investment Policy #1338 21-Jul-15 Finished, no change needed at this time
Contracting and Purchasing Policy #1387 2-May-17 Finished, no change needed at this time
Capital Asset Policy 20-Feb-18 Ready to review on 2/13 and adopt on 2/20
Potential Policies to Develop Draft
Timeline
Budget Policy
Debt Policy
Asset Management Policies:
Building Maintenance
Street Maintenace
ADA Compliance
Parks
Cost Allocation Policy
Library
Budget Retreat & Bi-Annual Budgeting
Council Budget Amendment Policy
Policy Amendment & Development Schedule
Reserve Policy Review and adopt amended policy by end of May 2018
Contracting and Purchasing Minor updates? Was adopted by resolution on May 2, 2017
Capital Asset Policy Policy ready for adoption via Resolution
City of Edmonds Finance Policy Matrix
as of February 2018
7.3.a
Packet Pg. 262 Attachment: Draft Finance Committee Work Plan (Draft Finance Committee 2018 Work Plan)
City Council Agenda Item
Meeting Date: 02/13/2018
2018 Carryforward Budget Amendments
Staff Lead: Scott James
Department: Administrative Services
Preparer: Debra Sharp
Background/History
During the development and approval of the 2018 Budget, staff included estimated budget amounts for
projects that were underway. As the 2017 Budget Year came to a close, actual project expenditures
were determined. The 2018 Carryforward Budget Amendment will roll the unexpended 2017
expenditures into the 2018 Budget.
Staff Recommendation
Staff recommends that the Finance Committee forward the 2018 Carryforward Budget Amendment to
full Council for Approval of Ordinance No. XXXX.
Narrative
Staff prepared 44 decision package requests to present Council for their review and approval. The
Carryforward Budget Amendment will roll the unexpended 2017 project budgets into the 2018 Budget.
Each decision package includes budgeted amounts that Council approved during the 2017 Budget Year.
Since each item was already discussed and approved by Council, staff will be prepared to answer
questions regarding the carryforward budget requests.
Attachments:
2018 Carryforward Budget Amendment Ordinance
7.4
Packet Pg. 263
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4094 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2018
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 4094 adopting the final budget for the
fiscal year 2018 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E
adopted herein by reference.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
7.4.a
Packet Pg. 264 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
2
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
7.4.a
Packet Pg. 265 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 4094 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
7.4.a
Packet Pg. 266 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “A”: Budget Amendment Summary (February 2018)
4
2018 2018
FUND FUND BEGINNING ENDING
NO.DESCRIPTION FUND BALANCE REVENUE EXPENDITURES FUND BALANCE
001 GENERAL FUND 8,848,530 38,801,555 43,544,161 4,105,924
009 LEOFF-MEDICAL INS. RESERVE 651,630 285,650 294,270 643,010
011 RISK MANAGEMENT RESERVE FUND 881,320 19,180 - 900,500
012 CONTINGENCY RESERVE FUND 5,430,360 64,750 49,584 5,445,526
014 HISTORIC PRESERVATION GIFT FUND 7,410 5,170 5,400 7,180
104 DRUG ENFORCEMENT FUND 111,460 130,560 103,252 138,768
111 STREET FUND 751,270 1,784,270 1,856,507 679,033
112 COMBINED STREET CONST/IMPROVE 999,515 3,563,203 3,493,588 1,069,130
117 MUNICIPAL ARTS ACQUIS. FUND 503,752 146,200 183,892 466,060
118 MEMORIAL STREET TREE 18,480 400 - 18,880
120 HOTEL/MOTEL TAX REVENUE FUND 82,000 87,960 90,550 79,410
121 EMPLOYEE PARKING PERMIT FUND 62,380 25,640 26,880 61,140
122 YOUTH SCHOLARSHIP FUND 14,910 850 1,000 14,760
123 TOURISM PROMOTIONAL FUND/ARTS 58,610 30,520 29,700 59,430
125 PARK ACQ/IMPROVEMENT 1,864,140 1,446,880 2,733,000 578,020
126 SPECIAL CAPITAL FUND 2,037,992 1,448,300 2,517,397 968,895
127 GIFTS CATALOG FUND 261,230 53,810 45,900 269,140
130 CEMETERY MAINTENANCE/IMPROV 225,425 180,170 213,509 192,086
136 PARKS TRUST FUND 156,800 3,150 - 159,950
137 CEMETERY MAINTENANCE TRUST FD 941,518 33,360 - 974,878
138 SISTER CITY COMMISSION 6,080 10,170 10,500 5,750
211 LID FUND CONTROL 16,210 14,400 16,450 14,160
231 2012 LTGO DEBT SERVICE FUND - 708,700 708,700 -
332 PARKS CONSTRUCTION 1,925,658 1,621,977 2,146,881 1,400,754
421 WATER 16,542,613 9,660,690 13,295,475 12,907,828
422 STORM 9,619,892 5,317,996 6,836,460 8,101,428
423 SEWER / TREATMENT PLANT 40,160,311 11,917,843 14,158,802 37,919,352
424 BOND RESERVE FUND 842,990 1,991,530 1,991,520 843,000
511 EQUIPMENT RENTAL FUND 8,236,930 1,624,640 1,662,265 8,199,305
512 Technology Rental Fund 201,600 1,268,390 1,335,413 134,577
617 FIREMEN'S PENSION FUND 222,880 69,690 75,218 217,352
Totals 101,683,896 82,317,604 97,426,274 86,575,226
7.4.a
Packet Pg. 267 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “B”: Budget Amendments by Revenue (February 2018)
5
ORD. NO.ORD. NO.ORD. NO.2018
FUND FUND 4089 4094 Amended
NO.DESCRIPTION 1/1/2018 1/1/2018 Budget
001 General Fund 38,783,555$ -$ 18,000$ 38,801,555$
009 Leoff-Medical Ins. Reserve 285,650 - - 285,650
011 Risk Management Reserve Fund 19,180 - - 19,180
012 Contingency Reserve Fund 64,750 - - 64,750
014 Historic Preservation Gift Fund 5,170 - - 5,170
104 Drug Enforcement Fund 130,560 - - 130,560
111 Street Fund 1,784,270 - - 1,784,270
112 Combined Street Const/Improve 2,942,656 - 620,547 3,563,203
117 Municipal Arts Acquis. Fund 146,200 - - 146,200
118 Memorial Street Tree 400 - - 400
120 Hotel/Motel Tax Revenue Fund 87,960 - - 87,960
121 Employee Parking Permit Fund 25,640 - - 25,640
122 Youth Scholarship Fund 850 - - 850
123 Tourism Promotional Fund/Arts 30,520 - - 30,520
125 Park Acq/Improvement 1,446,880 - - 1,446,880
126 Special Capital Fund 1,448,300 - - 1,448,300
127 Gifts Catalog Fund 53,810 - - 53,810
130 Cemetery Maintenance/Improv 180,170 - - 180,170
136 Parks Trust Fund 3,150 - - 3,150
137 Cemetery Maintenance Trust Fd 33,360 - - 33,360
138 Sister City Commission 10,170 - - 10,170
211 Lid Fund Control 14,400 - - 14,400
231 2012 LTGO Debt Service fund 708,700 - - 708,700
332 Parks Construction 1,494,534 - 127,443 1,621,977
421 Water 9,660,690 - - 9,660,690
422 Storm 5,317,996 - - 5,317,996
423 Sewer / Treatment Plant 11,566,980 - 350,863 11,917,843
424 Bond Reserve Fund 1,991,530 - - 1,991,530
511 Equipment Rental Fund 1,624,640 - - 1,624,640
512 Technology Rental Fund 1,268,390 - - 1,268,390
617 Firemen'S Pension Fund 69,690 - - 69,690
Totals 81,200,751$ -$ 1,116,853$ 82,317,604$
7.4.a
Packet Pg. 268 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “C”: Budget Amendments by Expenditure (February 2018)
6
ORD. NO.ORD. NO.ORD. NO.2018
FUND FUND 4089 4094 0 Amended
NO.DESCRIPTION 1/1/2018 1/1/2018 Budget
001 General Fund 43,086,131$ 272,000$ 186,030$ 43,544,161$
009 Leoff-Medical Ins. Reserve 294,270 - - 294,270
011 Risk Management Reserve Fund - - - -
012 Contingency Reserve Fund 49,584 - - 49,584
014 Historic Preservation Gift Fund 5,400 - - 5,400
104 Drug Enforcement Fund 103,252 - - 103,252
111 Street Fund 1,856,507 - - 1,856,507
112 Combined Street Const/Improve 2,823,041 - 670,547 3,493,588
117 Municipal Arts Acquis. Fund 182,480 - 1,412 183,892
120 Hotel/Motel Tax Revenue Fund 90,550 - - 90,550
121 Employee Parking Permit Fund 26,880 - - 26,880
122 Youth Scholarship Fund 1,000 - - 1,000
123 Tourism Promotional Fund/Arts 29,700 - - 29,700
125 Park Acq/Improvement 2,432,040 - 300,960 2,733,000
126 Special Capital Fund 1,734,535 - 782,862 2,517,397
127 Gifts Catalog Fund 45,900 - - 45,900
130 Cemetery Maintenance/Improv 197,514 - 15,995 213,509
136 Parks Trust Fund - - - -
137 Cemetery Maintenance Trust Fd - - - -
138 Sister City Commission 10,500 - - 10,500
211 Lid Fund Control 16,450 - - 16,450
231 2012LTGO Debt Service Fund 708,700 - - 708,700
332 Parks Construction 1,982,160 - 164,721 2,146,881
421 Water 12,270,201 - 1,025,274 13,295,475
422 Storm 6,562,877 - 273,583 6,836,460
423 Sewer / Treatment Plant 13,066,764 - 1,092,038 14,158,802
424 Bond Reserve Fund 1,991,520 - - 1,991,520
511 Equipment Rental Fund 1,662,265 - - 1,662,265
512 Technology Rental Fund 1,191,113 - 144,300 1,335,413
617 Firemen'S Pension Fund 75,218 - - 75,218
Totals 92,496,552$ 272,000$ 4,657,722$ 97,426,274$
7.4.a
Packet Pg. 269 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “D”: Budget Amendment Summary (February 2018)
7
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 168,030 18,000 186,030 -
112 50,000 620,547 670,547 -
117 1,412 - 1,412 -
125 300,960 - 300,960 -
126 782,862 - 782,862 -
130 15,995 - 15,995 -
332 37,278 127,443 164,721 -
421 1,025,274 - 1,025,274 -
422 273,583 - 273,583 -
423 741,175 350,863 1,092,038 -
512 144,300 - 144,300 -
Total Change 3,540,869 1,116,853 4,657,722 -
7.4.a
Packet Pg. 270 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
8
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 10,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $10,000 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 10,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $10,000 $0 $0 $0 $0
Total Expenses
Comments
001.000.308.00.000.00
Safety program costs (SAW reimbursements) - carry forward $10,000 of unused
funds from SAW reimbursements and program monies to continue to fund
training costs.
Human Resources
GENERALFund
Name:Mary Ann Hardie
same as ablove
001.00.22.518.10.49.00
Miscellaneous
If previously discussed, date(s) of discussion:
Carryforward
7.4.a
Packet Pg. 271 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
9
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
31,000 2,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $31,000 $2,000 $0 $0 $0 $0
$33,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 2,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $2,000 $0 $0 $0 $0
$2,000 contribution to Port of Edmonds tourism advertising project for Denver
market, not expended in 2017.
Community Services and Economic Development
GENERALEconomic Development Fund
Name:Port of Edmonds Marketing Project
Community Services and Economic Development
Total Expenses
Comments
001.000.308.00.00.00
If previously discussed, date(s) of discussion:
001.000.61.558.70.41.00
Professional Services
Carryforward
7.4.a
Packet Pg. 272 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
10
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
31,000 5,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $31,000 $5,000 $0 $0 $0 $0
$36,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 5,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $5,000 $0 $0 $0 $0
Contribution from Economic Development 2017 budget of $5,000 for the Arts &
Culture Economic Impact Study. This will constitute the final payment to the
consultant team who did not finalized the study in 2017, but will be presenting
final report at City Council 2/26/18.
Community Services and Economic Development
GENERALEconomic Development Fund
Name:Professional Services
Community Services and Economic Development
Total Expenses
Comments
001.000.308.00.00.00
If previously discussed, date(s) of discussion:
001.000.61.558.70.41.00
Professional Services
Carryforward
7.4.a
Packet Pg. 273 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
11
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 3,030 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $3,030 $0 $0 $0 $0
$3,030 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 3,030 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $3,030 $0 $0 $0 $0
If previously discussed, date(s) of discussion:
001.000.62.524.10
DS-Admin Professional Services
Carryforward
Total Expenses
Comments
001.000.308.00.000.00
In 2017, the city budgeted $125,000 to begin implementation of a new digital
permit tracking system. $121,970 of the budgeted amount was spent in 2017, and
the remaining $3,030 is being carried forward to 2018 to add to the 2018 budget for
the project.
Development Services
GENERALDevelopment Services Admin Fund
Name:Digital Permit Tracking System
Rob Chave
7.4.a
Packet Pg. 274 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
12
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 30,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $30,000 $0 $0 $0 $0
$30,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 30,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $30,000 $0 $0 $0 $0
At the end of 2017, $30,000 in professional services remained unspent on updating
the development code. This amount is requested to be carried forward as part of
completing the next phase of the code update in 2018.
Development Services
GENERALDevelopment Services Fund
Name:Rewrite ECDC
Shane Hope
Total Expenses
Comments
001.000.308.00.000.00
If previously discussed, date(s) of discussion:2017 Budget
001.000.62.524
001.000.62.524.10.41.00 Prof. Svcs
Carryforward
7.4.a
Packet Pg. 275 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
13
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 20,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $20,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 20,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $20,000 $0 $0 $0 $0
Total Expenses
Comments
001.000.308.00.000.00
At the end of 2017, $20,000 in professional services remains unspent on
developing a Housing Strategy by 2019 for increasing the supply of affordable
housing and meeting diverse housing needs. A consultant was hired and this
amount is requested to be carried forward as part of completing the Housing
Strategy in 2018.
Development Services
GENERALDevelopment Services Fund
Name:Housing Strategy
Shane Hope
001.000.62.524
001.000.62.524.10.41.00 Prof. Svcs
If previously discussed, date(s) of discussion:2017 Budget
Carryforward
7.4.a
Packet Pg. 276 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
14
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 12,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $12,000 $0 $0 $0 $0
$12,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 12,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $12,000 $0 $0 $0 $0
Total Expenses
Comments
001.000.308.00.000.00
Professional Services are used for outside consultant plan review of major building
projects. The 2017 adjusted appropriation amount was $92,000 of which only
$80,000 was spent. This amount is requested to be carried forward in 2018.
Development Services
GENERALBuildingFund
Name:Professional Services
Leif Bjorback
001.000.62.524.20.41
Professional Services
If previously discussed, date(s) of discussion:
Carryforward
7.4.a
Packet Pg. 277 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
15
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 45,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $45,000 $0 $0 $0 $0
$45,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 45,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $45,000 $0 $0 $0 $0
At the end of 2017, $45,000 remains to complete the two-year project to develop
an Urban Forest Management Plan to provide the policy and implementation basis
for a sustainable approach to managing the city's urban forest. This request
moves forward the amount from 2017 into 2018 to complete the project.
Development Services
GENERALPlanningFund
Name:Urban Forest Management Plan
Shane Hope
Total Expenses
Comments
001.000.308.00.000.00
If previously discussed, date(s) of discussion:2017 Budget
001.000.62.558
001.000.62.558.60.41.00 Prof. Svcs
Carryforward
7.4.a
Packet Pg. 278 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
16
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 20,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $20,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 2,000 0 0 0 0
Beginning Cash: Carryforward 18,000 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $20,000 $0 $0 $0 $0
Comments
001.000.308.00.000.00
001.000.334.00.000.00
Total Expenses
001.000.64.576.80.41.00
Carryforward
If previously discussed, date(s) of discussion:11/28/17 4th Quarter 2017 Budget Amendment
Professional Services 001.000.64.576.80.41.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
Parks had an abandoned boat at Marina Beach Park in the off leash area. Staff
worked with DNR to establish custody and remove the boat. The boat has been
removed and is being stored pending the establishment of ownership. We are now
waiting the period of appeal before we can have the boat destroyed. We will submit
this to DNR for a 90% reimbursement.
Parks, Recreation & Cultural Services
GENERALParks Maintenance Fund
Name:Boat Removal
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 279 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
17
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
4,000 1,412 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $4,000 $1,412 $0 $0 $0 $0
$5,412 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 1,412 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $1,412 $0 $0 $0 $0
117.100.64.573.20.41.40
A portion of funds from lodging tax allocated to the 117 Arts Fund which were
budgeted for tourism promotion in 2017 but won't be expended until 2018.
Parks, Recreation & Cultural Services
MUNICIPAL ARTSCultural Services Fund
Name:Tourism Promotion
Cynthia Cruz for Frances Chapin
117.100.64.573.20.41.40
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Comments
117.100.308.40.000.00
Total Expenses
7.4.a
Packet Pg. 280 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
18
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 40,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $40,000 $0 $0 $0 $0
$40,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 40,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $40,000 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017. A
staff and citizen committee has been working with artist/designer Clayton Moss on
the entry way sign to Edmonds. They will be to Council soon with some designs.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Gateway Replacement
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 281 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
19
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 23,747 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $23,747 $0 $0 $0 $0
$23,747 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 23,747 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $23,747 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.75.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.75.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017
($115,000 less expenditures of $91,252.85). We are in the middle of a some work in
the lockerroom and are carrying this over to complete it. We received donated new
lockers and will be replacing the tile, partitions, lockers and painting the walls and
flooring.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Yost Pool Improvements
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 282 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
20
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 25,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $25,000 $0 $0 $0 $0
$25,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 25,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $25,000 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
Parks has been waiting for the PW project at Seaview Park in order to complete the
tennis court resurfacing and striping.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Seaview Park
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 283 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
21
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 10,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $10,000 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 10,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $10,000 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
Staff anticipated spending this $10,000 on the planning and design of the garden.
When this item was pulled from the Council Committee conversation, we put this
effort on hold and did not spend this $10,000 for the plan/design. Staff have been in
touch with a private land owner that may be interested in donating her land. Staff
also would like to discuss with Council the possibility of continuing efforts to
establish a community garden at Esperance Park.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Community Garden
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 284 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
22
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 20,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $20,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 20,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $20,000 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017. We
were not able to complete this work before the weather window in 2017. We are in
the process now of replacing 5 of our older flower poles downtown.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Flower Pole Replacement
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 285 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
23
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 72,300 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $72,300 $0 $0 $0 $0
$72,300 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 72,300 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $72,300 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
Staff did not want to proceed with the stadium demo in December of 2017 because of
the disturbance to residents during the holiday season. We spent some funds in
2017 on the demo plan and permitting. The remainder is being carried over for
expenditure in 2018.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Civic Stadium Demo
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 286 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
24
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 68,913 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $68,913 $0 $0 $0 $0
$68,913 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 68,913 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $68,913 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017. The
Council approved the PSA for Barker Landscape to complete the design for this
project. This is for the permitting and design of the waterfront walkway project in
front of the new Waterfront Center. This is the amount I projected to spend in
2017, but was not spent.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Senior Center/Ebb Tide Walkway
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 287 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
25
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 41,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $41,000 $0 $0 $0 $0
$41,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 41,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $41,000 $0 $0 $0 $0
Comments
125.000.308.30.000.00
Total Expenses
125.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:10/10/17 3rd Quarter 2017 Budget Amendment
Projects 125.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
This amount was already approved by Council in 2017, and is for the electrical work.
This has not been expended yet, but the electrical contractor is set to start in the
next few weeks.
Parks, Recreation & Cultural Services
REET 2ParksFund
Name:Veterans Plaza
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 288 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
26
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 15,995 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $15,995 $0 $0 $0 $0
$15,995 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 15,995 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $15,995 $0 $0 $0 $0
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017, ($17,500 -
$1,505 paid to date). Software to manage the Cemetery plots, sales, burials, create an online
presence and search funcationality, and utilize the information generated by the WWU
sustainability project. This will create an efficient, user friendly database complete with a
web interface. $17,500 is the one-time expense for the purchase of software and there will be
an ongoing expense of $2,000 for yearly maintenance costs. $8,927 of funds come from funds
left over from the WWU sustainability initiative, with the remainder coming from the general
fund.
Parks, Recreation & Cultural Services CEMETERY
MAINTENANCE/
IMPROVEMENT
Parks Fund
Name:Cemetery Software
Ccruz for Carrie Hite
Total Expenses
Comments
130.000.308.40.000.00
If previously discussed, date(s) of discussion:10/10/17 3rd Quarter 2017 Budget Amendment
130.000.64.536.50.31.00
Software
Carryforward
7.4.a
Packet Pg. 289 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
27
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 35,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $35,000 $0 $0 $0 $0
$35,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 35,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $35,000 $0 $0 $0 $0
Comments
332.000.308.30.000.00
Total Expenses
332.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 332.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
Staff did not want to proceed with the stadium demo in December of 2017 because of
the disturbance to residents during the holiday season. We spent some funds in
2017 on the demo plan and permitting. The remainder is being carried over for
expenditure in 2018. This particular request is for the remainder of the RCO grant,
so this amount wil be reimbursed.
Parks, Recreation & Cultural Services
PARKS
CONSTRUCTION
Parks Fund
Name:Civic Stadium Demo
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 290 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
28
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 2,278 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $2,278 $0 $0 $0 $0
$2,278 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 2,278 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $2,278 $0 $0 $0 $0
Comments
332.000.308.30.000.00
Total Expenses
332.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:2017 Budget
Projects 332.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
This amount was already approved by Council in 2017, and is for the remaining
punch list items. This has not been expended yet, but this should be completed in
Q1.
Parks, Recreation & Cultural Services
PARKS
CONSTRUCTION
Parks Fund
Name:Veterans Plaza
Cynthia Cruz for Carrie Hite
7.4.a
Packet Pg. 291 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
29
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 127,443 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $127,443 $0 $0 $0 $0
$127,443 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 127,443 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $127,443 $0 $0 $0 $0
Comments
332.000.334.02.500.00
Total Expenses
Projects 332.000.64.594.76.65.00
Carryforward from 2017 to 2018 budget for expenditures not completed in 2017.
This $127,443 is the remainder in the Fishing Pier budget that will be reimbursed
from WDFW. Razz Construction will be mobilizing after the weather window (
approx March) to complete repairs on the center joint.
Parks, Recreation & Cultural Services
PARKS
CONSTRUCTION
Parks Fund
Name:Fishing Pier
Cynthia Cruz for Carrie Hite
332.000.64.594.76.65.00
Carryforward
If previously discussed, date(s) of discussion:10/17/17 and 11/28/17 4th Quarter 2017 Budget Amendment
7.4.a
Packet Pg. 292 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
30
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
1,000 9,450 0 0 0 0
5,500 179,564 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $6,500 $189,014 $0 $0 $0 $0
$195,514 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 0 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 163,308 0 0 0 0
Grants/Contributions 25,706 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $189,014 $0 $0 $0 $0
Project will be completed in Spring 2018 and project will be closed out shortly
thereafter.
Public Works
STREETEngineeringFund
Name:Bike2Health
Bertrand Hauss
Total Expenses
c474/E5DA
Carryforward
If previously discussed, date(s) of discussion:
Interfund Serv Rdwy - 112.000.68.542.33.41.67
Construction Projects - 112.000.68.595.33.65.00
Comments
Vrdnt-112.000.333.20.205.14
TIB-112.000.337.20.000.00
7.4.a
Packet Pg. 293 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
31
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
9,655 5,000 0 0 0 0
125,000 58,342 0 0 0 0
25,000 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $159,655 $63,342 $0 $0 $0 $0
$222,997 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 0 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 63,342 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $63,342 $0 $0 $0 $0
Interfund Serv Rdwy- 112.000.68.542.33.41.67
Professional Serv Rdwy- 112.000.68.595.33.65.41
Intangible Rights to Land-112.000.68.595.20.61.00
Pedestrian improvements at (7) existing crosswalks and (2) new pedestrian
crossings: the Design phase will be completed in 2018 amd the Construction Phase
is scheduled to take place in 2019.
Public Works
STREETEngineeringFund
Name:Citywide Pedestrian Crossing Improvements
Bertrand Hauss
i026/E7DC
Carryforward
If previously discussed, date(s) of discussion:
Comments
112.000.333.10.000.00
Total Expenses
7.4.a
Packet Pg. 294 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
32
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
5,000 20,910 0 0 0 0
40,000 10,455 0 0 0 0
251,000 386,826 0 0 0 0
0 8,660 0 0 0 0
0 1,730 0 0 0 0
0 162,844 0 0 0 0
0 10,480 0 0 0 0
0 2,090 0 0 0 0
0 196,958 0 0 0 0
0 0 0 0 0 0
Sub-Total $296,000 $800,953 $0 $0 $0 $0
$1,096,953 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 50,000 0 0 0 0
Beginning Cash: Carryforward 173,234 0 0 0 0
Beginning Cash: Carryforward 209,528 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Fed Grant 220,915 0 0 0 0
TIB Grant 147,276 0 0 0 0
Total Revenue and Beginning Cash $800,953 $0 $0 $0 $0
Cap Prof Serv 423.200.75.594.35.65.41
Total Expenses
Comments
112.000.308.30.000.00
423.200.308.30.000.00
112.000.333.20.205.09
421.000.308.00.000.00
Intefund Serv 421.000.74.534.80.41.67
Cap Prof Serv 421.000.74.594.34.65.41
Construction 421.000.74.594.34.65.10
Interfund Serv 423.200.75.535.35.41.67
c368/E1CA
Interfund Serv 112.000.68.542.33.41.67
112.000.333.20.205.14
The project is nearly completed and the remaining work in 2018 includes completing
the traffic signal, property restoration, final pavement overlay, paint striping and
miscellaneous close-out work.
Public Works
STREET
CONSTRUCTION
Engineering Fund
Name:76th Ave & 212th St Intersection Improvements
Rob English
If previously discussed, date(s) of discussion:
Carryforward
Cap Prof Serv 112.000.68.595.33.65.41
Construction 112.000.68.595.33.65.00
Construction 423.200.75.594.35.65.00
7.4.a
Packet Pg. 295 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
33
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022039,000 0 0 0 0
0 5,000 0 0 0 0
0 6,277 0 0 0 0
0 288,723 0 0 0 0000000
0 0 0 0 0 0
Sub-Total $0 $339,000 $0 $0 $0 $0
$339,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 39,000 0 0 0 0
Beginning Cash: Carryforward 300,000 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0Total Revenue and Beginning Cash $339,000 $0 $0 $0 $0
Construction Rdwy126.000.68.595.33.65.00
Total Expenses
Comments
001.000.308.00.000.00
126.000.308.30.000.00
Professional Serv Rdwy - 126.000.68.595.33.65.41
Carryforward
City staff is working on the final design issues and permitting with BNSF.
Construction will be completed in 2018.
Public Works
REET 1EngineeringFund
Name:Trackside Warning System
Bertrand Hauss
c470/E5AA
Interfund Serv Rdwy - 126.000.68.542.30.41.67
Construction 001.000.67.595.33.65.00
If previously discussed, date(s) of discussion:
7.4.a
Packet Pg. 296 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
34
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
1,000 2,000 0 0 0 0
4,000 7,762 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $5,000 $9,762 $0 $0 $0 $0
$14,762 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 9,762 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $9,762 $0 $0 $0 $0
Interfund Serv Rdwy- 126.000.68.542.30.41.67
Repair&Maint Overlays 126.000.68.542.30.48.00
All upgrades to the intersections programmed in 2017 have been completed and
were under-budget. Another location (Hwy. 99 @ 216th St. SW) has been
identified in 2018 and the carryforward will be used to complete the conversion.
Public Works
REET 1EngineeringFund
Name:Protected / Permissive Signal Conversion
Bertrand Hauss
i015/E6AB
Carryforward
If previously discussed, date(s) of discussion:
Comments
126.000.308.30.000.00
Total Expenses
7.4.a
Packet Pg. 297 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
35
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
5,000 0 0 0 0 0
32,000 5,000 0 0 0 0
5,000 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $42,000 $5,000 $0 $0 $0 $0
$47,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 5,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $5,000 $0 $0 $0 $0
Interfund Serv Rdwy - 126.000.68.542.30.41.67
Construction Rdwy - 126.000.68.595.33.65.00
Professional Serv Rdwy-126.000.68.595.33.65.41
Construction is scheduled to be completed in 2018.
Public Works
REET 1EngineeringFund
Name:220th St. SW Signal Coordination from Hwy. 99 to 76th
Bertrand Hauss
i028/E8AB
Carryforward
If previously discussed, date(s) of discussion:
Comments
126.000.308.30.000.00
Total Expenses
7.4.a
Packet Pg. 298 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
36
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
126.000.68.542.30.41.67 Interfund Services 15,000 0 0 0 0 0
126.000.68.595.33.65.41 Professional Services 10,000 0 0 0 0 0
100,000 3,600 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $125,000 $3,600 $0 $0 $0 $0
$128,600 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 3,600 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $3,600 $0 $0 $0 $0
126.000.68.595.33.65.00 Construction
In-house design deallyed due to change in Surface Water Engineer position.
Project design underway, to be completed in 2018.
Public Works
REET 1EngineeringFund
Name:89th Retaining Wall
Zachary Richardson
E7CD / i025
Carryforward
If previously discussed, date(s) of discussion:
Comments
126.000.308.30.000.00
Total Expenses
7.4.a
Packet Pg. 299 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
37
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
50,000 22,000 0 0 0 0
600,000 420,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $650,000 $442,000 $0 $0 $0 $0
$1,092,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 442,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $442,000 $0 $0 $0 $0
Comments
126.000.308.30.000.00
Total Expenses
Interfund Serv Overlays-126.000.68.542.30.41.67
Repair&Maint Overlays 126.000.68.542.30.48.00
This amount is the remaining balance from the 2017 Pavement Preservation
Program.
Public Works
REET 1EngineeringFund
Name:Pavement Preservation Program
Rob English
i030/E8CB
Carryforward
If previously discussed, date(s) of discussion:
7.4.a
Packet Pg. 300 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
38
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
2,500 2,500 0 0 0 0
Professional Serv Rdwy-126.000.68.595.33.65.41 25,000 20,000 0 0 0 0
0 0 0 0 0 0
5,000 5,958 0 0 0 0
65,250 20,000 0 0 0 0
0 0 0 0 0 0
5,000 5,593 0 0 0 0
65,250 22,000 0 0 0 0
0 0 0 0 0 0
5,000 0 0 0 0 0
65,250 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $210,750 $76,051 $0 $0 $0 $0
$286,801 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 22,500 0 0 0 0
Beginning Cash: Carryforward 25,958 0 0 0 0
Beginning Cash: Carryforward 27,593 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $76,051 $0 $0 $0 $0
E5JB/c482
Interfund Services (Water)421.000.74.534.34.41.67
Professional Services 423.200.75.594.35.65.41
Carryforward
Professional Services (Water)421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Construction Rdwy - 126.000.68.595.33.65.00
Interfund Services 423.200.75.535.35.41.67
Interfund Services (Storm)422.000.72.531.31.41.67
Part of Design Phase work shifted from 2017 to 2018.
Public Works
WATER Engineering Fund
Name:Dayton 3rd to 9th Utility Replacement
Michele (Mike) De Lilla
Total Expenses
Comments
421.000.308.00.000.00
422.000.308.00.000.00
126.000.308.30.000.00
Construction 423.200.75.594.35.65.00
If previously discussed, date(s) of discussion:
Prof Serv (Storm)422.000.72.594.31.65.41
Construction(Storm)422.000.72.594.31.65.20
Interfund Serv Rdwy - 126.000.68.542.30.41.67
7.4.a
Packet Pg. 301 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
39
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 1,500 0 0 0 0
0 1,500 0 0 0 0
0 1,500 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $4,500 $0 $0 $0 $0
$4,500 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 1,500 0 0 0 0
Beginning Cash: Carryforward 1,500 0 0 0 0
Grants/Contributions 1,500 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $4,500 $0 $0 $0 $0
Comments
421.000.308.00.000.00
422.000.308.00.000.00
423.000.308.00.000.00
Total Expenses
Prof Serv Engr 421.000.74.534.80.41.10
Prof Serv Engr 422.000.72.531.90.41.20
Prof Serv Engr 423.000.75.535.80.41.30
The carryforward will program unspent utility funds from 2017 to complete the
update to the Engineering Standard Details.
Public Works
WATER Engineering Fund
Name:Engineering Standard Details Update
Rob English
s010/E5NA
Carryforward
If previously discussed, date(s) of discussion:
7.4.a
Packet Pg. 302 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
40
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
15,000 30,000 0 0 0 0
20,000 40,000 0 0 0 0
17,000 724,118 0 0 0 0
1,000 1,000 0 0 0 0
2,000 1,804 0 0 0 0
0 57,000 0 0 0 0
Sub-Total $55,000 $853,922 $0 $0 $0 $0
$908,922 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 794,118 0 0 0 0
Beginning Cash: Carryforward 59,804 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $853,922 $0 $0 $0 $0
Construction time was underestimated for the project; construction continues into
2018
Total Expenses
E6JB/i014
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services (Water)421.000.74.534.34.41.67
Professional Services (Water)421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Interfund Services (Storm)422.000.72.531.31.41.67
Prof Serv (Storm)422.000.72.594.31.65.41
Construction(Storm)422.000.72.594.31.65.20
Public Works
WATER Engineering Fund
Name:2017 Waterline Replacement Program
Ed Sibrel
Comments
421.000.308.00.000.00
422.000.308.00.000.00.
7.4.a
Packet Pg. 303 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
41
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
60,542 0 0 0 0 0
180,000 23,015 0 0 0 0
1,777,538 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $2,018,080 $23,015 $0 $0 $0 $0
$2,041,095 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 23,015 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $23,015 $0 $0 $0 $0
Design Activities Continued into 2018
Public Works
WATER Engineering Fund
Name:2018 Waterline Replacement Project
Ed Sibrel
Total Expenses
E6JC/c493
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 421.000.74.534.34.41.67
Professional Services 421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Comments
421.000.308.00.000.00
7.4.a
Packet Pg. 304 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
42
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
20,000 1,000 0 0 0 0
90,000 6,449 0 0 0 0
2,090,000 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $2,200,000 $7,449 $0 $0 $0 $0
$2,207,449 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 7,449 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $7,449 $0 $0 $0 $0
Design for project continued into early 2018
Public Works
WATER Engineering Fund
Name:5 Corners Reservoir Recoating
Michele (Mike) De Lilla
Total Expenses
E5KA/c473
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 421.000.74.534.34.41.67
Professional Services 421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Comments
421.000.308.00.000.00
7.4.a
Packet Pg. 305 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
43
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
2,000 4,000 0 0 0 0
0 2,000 0 0 0 0
0 152,890 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $2,000 $158,890 $0 $0 $0 $0
$160,890 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 158,890 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $158,890 $0 $0 $0 $0
Closeout delayed to 2018.
Public Works
STORMEngineeringFund
Name:Sierra & 12th
Michele (Mike) De Lilla
Total Expenses
E5FE/c484
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 422.000.72.531.31.41.67
Professional Services 422.000.72.531.90.41.20
Construction 422.000.72.594.31.65.20
Comments
422.000.308.00.000.00
7.4.a
Packet Pg. 306 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
44
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
36,200 9,030 0 0 0 0
58,960 16,766 0 0 0 0
343,200 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $438,360 $25,796 $0 $0 $0 $0
$464,156 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 25,796 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $25,796 $0 $0 $0 $0
Design activities extend to 2018
Public Works
STORMEngineeringFund
Name:Northstream Culvert Replacement & Pipe Abandmt.
Ed Sibrel
Total Expenses
E6FA / i011
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 422.000.72.531.31.41.67
Professional Services 422.000.72.531.90.41.20
Construction 422.000.72.594.31.65.20
Comments
422.000.308.00.000.00
7.4.a
Packet Pg. 307 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
45
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 4,000 0 0 0 0
0 10,000 0 0 0 0
0 31,107 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $45,107 $0 $0 $0 $0
$45,107 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 45,107 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $45,107 $0 $0 $0 $0
Project closeout extended to 2018
Public Works
SEWER / TREATMENT
PLANT
Engineering Fund
Name:2016 Sewer Replacement
Michele (Mike) De Lilla
Total Expenses
E5ga/c469
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 423.200.75.535.35.41.67
Professional Services 423.200.75.594.35.65.41
Construction 423.200.75.594.35.65.00
Comments
423.200.308.30.000.00
7.4.a
Packet Pg. 308 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
46
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
5,000 8,000 0 0 0 0
32,000 43,089 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $37,000 $51,089 $0 $0 $0 $0
$88,089 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 51,089 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $51,089 $0 $0 $0 $0
Study Work extended into 2018
Public Works
SEWER / TREATMENT
PLANT
Engineering Fund
Name:LS#1 Metering & Flow Study
Michele (Mike) De Lilla
Total Expenses
E4GC/c461
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 423.200.75.535.35.41.67
Professional Services 423.200.75.594.35.65.41
Construction 423.200.75.594.35.65.00
Comments
423.200.308.30.000.00
7.4.a
Packet Pg. 309 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
47
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
12,981 3,000 0 0 0 0
96,912 100,108 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $109,893 $103,108 $0 $0 $0 $0
$213,001 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 103,108 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $103,108 $0 $0 $0 $0
Move unspent study funds from 2017 to 2018.
Public Works
SEWER / TREATMENT
PLANT
Engineering Fund
Name:LakeBallinger Trunk Sewer Study
Michele (Mike) De Lilla
Total Expenses
E5GB/s011
Carryforward
If previously discussed, date(s) of discussion:
Interfund Services 423.200.75.535.35.41.67
Professional Services 423.200.75.594.35.65.41
Construction 423.200.75.594.35.65.00
Comments
423.200.308.30.000.00
7.4.a
Packet Pg. 310 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
48
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
36,452 0 0 0 0 0
100,966 77,650 0 0 0 0
591,612 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $729,030 $77,650 $0 $0 $0 $0
$806,680 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 77,650 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $77,650 $0 $0 $0 $0
Construction 423.200.75.594.35.65.00
If previously discussed, date(s) of discussion:
Total Expenses
Comments
423.200.308.30.000.00
Professional Services 423.200.75.594.35.65.41
Administration costs for construction activities carried into 2018
E6GB/c488
Interfund Services 423.200.75.535.35.41.67
Carryforward
Public Works
SEWER / TREATMENT
PLANT
Engineering Fund
Name:Citywide CIPP Sewer Rehab Phase II
Ed Sibrel
7.4.a
Packet Pg. 311 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
49
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 75,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $75,000 $0 $0 $0 $0
$75,000 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 75,000 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $75,000 $0 $0 $0 $0
Total Expenses
Comments
423.000.308.00.000.00
A 50 Kilowatt, Portable Generator is needed for Emergency Backup. The pump
stations were recently upgraded and the smaller, portable generators are
undersized for the demand required. Locating and procuring a Portable Generator
that fits the needs of the department and can comply with Emissions Standards
has proven difficult. The Sewer Division intends to purchase a Cummins brand
generator that can fulfill that requirement by the end of 2018.
Public Works
SEWER / TREATMENT
PLANT
Water Fund
Name:Budget Carryover for Equipment
Waite/Napolitino
423
423.000.75.594.35.64.00
If previously discussed, date(s) of discussion:
Carryforward
7.4.a
Packet Pg. 312 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
50
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 178,193 0 0 0 0
0 0 0 0 0 0
0 350,863 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $529,056 $0 $0 $0 $0
$529,056 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 178,193 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
City Edmonds Contribution 178,193 0 0 0 0
City of Mountlake Terrace 81,309 0 0 0 0
Olympic View Water District 58,071 0 0 0 0
Ronald Wastewater 33,290 0 0 0 0
Total Revenue and Beginning Cash $529,056 $0 $0 $0 $0
Construction (65)
If previously discussed, date(s) of discussion:
423.100.76.594.39
423.000.75.597.35.55.23 Transfer from Sewer
Carryforward
Total Expenses
423.100.374.07.030.00
Comments
423.000.308.00.000.00
423.100.397.38.423.20
423.100.374.07.010.00
423.100.374.07.020.00
Carryforward is required to ensure remaining commitments are met. Projects
which were scheduled for completion in 2017 were not completed due to unforseen
impacts. Carryforward for project C465.tp.wtp (Clarifier #3), C431.tp.wtp (Phase
5 Energy), and C481.tp.wtp (Outfall repair projects).
Wastewater Treatment
SEWER / TREATMENT
PLANT
Public Works Fund
Name:2017 to 2018 Carryover WWTP
Randolph
7.4.a
Packet Pg. 313 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
EXHIBIT “E”: Carryforward Items for Council to Consider (February 2018)
51
Budget Amendment for:Carryforward Item
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
20,000 14,300 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0
94,000 75,000 0 0 0 0
252,590 55,000 0 0 0 0
0 0 0 0 0 0
Sub-Total $366,590 $144,300 $0 $0 $0 $0
$510,890 $0 $0 $0 $0
Revenue and Beginning Cash 2018 2019 2020 2021 2022
Beginning Cash: Carryforward 144,300 0 0 0 0
Beginning Cash: Carryforward 0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Beginning Cash $144,300 $0 $0 $0 $0
Carry forward for telephone / networking preliminary work of cabling and fiber.
Includes end point equipment upgrades
Administrative Services
GENERALInformation Technology Fund
Name:Telephone/Networking
Brian Tuley
512.000.31.518.88.41.00 Professional Service
512.000.31.518.88.48.00 Repair & Maintenance
Total Expenses
Comments
512.000.308.00.000.00
If previously discussed, date(s) of discussion:
512.000.31.518
512.000.31.518.87.41.00- Fiber Prof Serv
Carryforward
7.4.a
Packet Pg. 314 Attachment: 2018 Carryforward Budget Amendment Ordinance (2018 Carryforward Budget Amendments)
City Council Agenda Item
Meeting Date: 02/13/2018
Special Event Parking Discussion
Staff Lead: Al Compaan, Chief of Police
Department: Police Services
Preparer: Al Compaan
Background/History
Much of Edmonds' downtown business core is posted with a three hour parking limit. This makes
parking particularly challenging when day-long special events take place, necessitating attendees to find
parking for their vehicles in excess of the three hour limit. On-site parking is often limited at venues,
apparently leaving on-street parking as the primary option.
Staff Recommendation
Discussion and input from Public Safety & Personnel Committee regarding options to better
accommodate day-long parking for special events.
Narrative
An increasing number of extended daytime special events are being held in downtown Edmonds,
specifically at Edmonds Center for the Arts, that may draw a full theatre of over 700 attendees, plus
additional attendees in other rooms of ECA. Patrons find themselves having to vie for on-street parking,
some of it in three-hour zones, without having other readily apparent or viable options. This is done at
risk of receiving a notice of parking infraction, which can leave a well-intended patron frustrated.
Current parking ordinances have no provision for special event parking exceptions, and the Police
Department is interested in what options Council may see to help accommodate longer-term daytime
parking associated with special events.
8.1
Packet Pg. 315
City Council Agenda Item
Meeting Date: 02/13/2018
ECC Amendment to Allow Boards/Commissions Remote Participation
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
Chapter 1.05 of the Edmonds City Code provides the basic requirements for attendance and quorums
for City boards and commissions. Additional specific provisions regarding quorums and other details are
provided for in the respective sections for each board and commission found in Title 10 ECC.
Staff Recommendation
Forward for approval to the Council Consent Agenda of February 20, 2018.
Narrative
The Citizens Economic Development Commission voted at its November 15, 2017 to propose
amendments to applicable city regulations to accommodate remote (telephone, videoconference or
other remote communications device) participation by members up to three times per calendar year
and to allow such telephonic participation to be counted both towards a meeting quorum and vote
counts in transacting business. This matter was brought to the City Council’s Public Safety and
Personnel Committee on January 23, 2018, at which time Committee members expressed their desire to
allow for remote participation by members of all city boards and commissions, requesting that the
proposal be revised to encompass all boards and commissions. The attached ordinance provides the
necessary amendments to ECC Chapter 1.05 to allow for such remote participation at boards and
commission meetings, as well as allowance for such remote participants to be counted towards the
necessary quorum of each respective board or commission.
Attachments:
Ordinance for Remote Participation Boards Commissions
8.2
Packet Pg. 316
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
CHAPTER 1.05 OF THE EDMONDS CITY CODE TO ALLOW FOR REMOTE
PARTICIPATION BY MEMBERS CITY BOARDS AND COMMISSIONS.
WHEREAS, Chapter 1.05 of the Edmonds City Code provides the basic requirements for
attendance and quorums for City boards and commissions, and
WHEREAS, additional specific provisions regarding quorums and other details are provided for in
the respective sections for each board and commission found in Title 10 ECC, and
WHEREAS, the Citizens Economic Development Commission voted at its November 15, 2017 to
propose amendments to applicable city regulations to accommodate remote (telephone,
videoconference or other remote communications device) participation by members up to three times
per calendar year and to allow such telephonic participation to be counted both towards a meeting
quorum and vote counts in transacting business, and
WHEREAS, this matter was brought to the City Council’s Public Safety and Personnel Committee
on January 23, 2018, at which time Committee members expressed their desire to allow for remote
participation by members of all city boards and commissions, requesting that the proposal be revised to
encompass all boards and commissions, and
WHEREAS, the Mayor and City Council find it to be in the public interest to enable all city board
and commission members to take advantage of technology to participate in board and commission
meetings in order to facilitate an informed and timely discussion and consideration of their respective
issues of importance to the City;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Section 1.05.010 of the Edmonds City Code, entitled “Attendance required,” is hereby
amended to read as follows (new text is shown in underline; deleted text is shown in strike-through):
1.05.010 Attendance required – Remote Participation.
A. In addition to being subject to removal for other particularized grounds as set forth in applicable
provisions of the Edmonds City Code, members of all city boards, commissions and committees
8.2.a
Packet Pg. 317 Attachment: Ordinance for Remote Participation Boards Commissions (ECC Amendment to Allow Boards/Commissions Remote Participation)
(hereinafter “members”) except as set forth herein, shall be removed from office, and the position
deemed vacant as set forth in ECC 1.05.020(C) if such member attends less than 70 percent of the
regular meetings in any one calendar year, and/or is not in attendance at three or more consecutive
regular meetings. Members may participate in board and commission meetings remotely (by telephone,
videoconference, etc.) up to three times per calendar year, and such participation shall be considered
attendance for the purposes of this subsection, PROVIDED THAT any such participation must allow for all
other members of the board or commission and any public in attendance to hear the member on the
telephone.
B. The chairperson of the particular board, commission or committee may excuse any member from
attendance at any particular meeting or meetings for reasons that are (1) work related, (2) due to illness
or death in the family, or (3) extended vacations in excess of two weeks in length; provided, however,
each such excused absence shall be so noted by the chairperson at the meeting from which the member
is being excused and such fact shall be recorded in the minutes along with the reason given for the
excused absence by the member. Excused absences shall not be counted for purposes of removal from
office, but only if so noted in the minutes as set forth herein. In the absence of the chairperson, the
member acting in the chairperson’s behalf, such as vice-chairperson or pro tem, shall make the
determination of whether the absence is excused, and announce the same for recording in the minutes
of the meeting from which the member is excused. [Ord. 2556, 1986; Ord. 2033 § 2, 1978; Ord. 2156 §
1, 1980].
Section 2. Section 1.05.050 of the Edmonds City Code, entitled “Quorum requirements,” is
hereby amended to read as follows (new text is shown in underline; deleted text is shown in strike-
through):
1.05.050 Quorum requirements.
A. Notwithstanding any other provision of the Edmonds City Code, if the number of members of any city
board, commission or committee having seven positions and subject to this chapter, should be reduced
to six or less for any reason, including a member’s removal for failure to maintain attendance, three
members shall constitute a quorum. [Ord. 2033 § 6, 1978].
B. Members participating in a board or commission meeting remotely, as provided for in ECC 1.05.010,
shall be counted towards the number of members required to constitute a quorum by the regulations
pertaining to each board or commission, provided in Title 10 ECC.
8.2.a
Packet Pg. 318 Attachment: Ordinance for Remote Participation Boards Commissions (ECC Amendment to Allow Boards/Commissions Remote Participation)
Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance
should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining
portions of this ordinance.
Section 4. Effective Date. This ordinance is subject to referendum and shall take effect thirty
(30) days after final passage of this ordinance.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
8.2.a
Packet Pg. 319 Attachment: Ordinance for Remote Participation Boards Commissions (ECC Amendment to Allow Boards/Commissions Remote Participation)
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting of the
title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
CHAPTER 1.05 OF THE EDMONDS CITY CODE TO ALLOW FOR REMOTE
PARTICIPATION BY MEMBERS CITY BOARDS AND COMMISSIONS.
.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
4840-7251-8158, v. 1
8.2.a
Packet Pg. 320 Attachment: Ordinance for Remote Participation Boards Commissions (ECC Amendment to Allow Boards/Commissions Remote Participation)