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2018-03-06 City Council - Full Agenda-2070Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 6, 2018, 7:00 PM Edmonds City Council Agenda March 6, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 5. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of February 27, 2018 2. Approval of Council Meeting Minutes of February 27, 2018 3. Approval of claim checks. 4. Employee agreement 5. Program Assistant- Parks, Recreation & Cultural Services (reclassification) 6. Final Acceptance of Downtown CXT Prefabricated Restroom Project 7. Authorization to Purchase - 2018 Envirosight video inspection truck 8. Authorization for Mayor to sign a Supplemental Agreement with Murraysmith for the 2019 Sewer Replacement Project 9. Report on Bids for the 2018 Watermain Replacement Project 10. Report on Bids for the Five Corners Reservoir Re-Coating Project 11. Report on bids for the 238th Walkway (Edmonds Way to Hwy 99) 12. Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital Projects Construction Management, Engineering & Inspection Services 6. PRESENTATIONS 1. Summary of Transportation Construction Costs (2012-2017) (5 min) 2. Arts Commission Annual Report for 2017 (15 min) 3. City Attorney Annual Report (20 min) 4. December 2017 Quarterly Financial Report (10 min) 7. ACTION ITEMS 1. Ordinance Amending City Code Section 3.20.080 Utility Tax Payment Schedule (5 min) 2. Ordinance Establishing a Fund for Marsh Restoration and Preservation (15 min) 3. Edmonds Homelessness Response Project RFP (20 min) 8. COUNCIL COMMITTEE REPORTS 1. Council Committee Reports and Minutes (10 min) 9. MAYOR'S COMMENTS Edmonds City Council Agenda March 6, 2018 Page 2 10. COUNCIL COMMENTS 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I). 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN City Council Agenda Item Meeting Date: 03/6/2018 Approval of Council Special Meeting Minutes of February 27, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-06-2018 Draft Council Special Meeting Minutes 5.1 Packet Pg. 3 Edmonds City Council Draft Minutes February 27, 2018 Page 1 + EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES FEBRUARY 27, 2018 Elected Officials Present Staff Present Kristiana Johnson, Councilmember none Mike Nelson, Council President Dave Teitzel, Councilmember Neil Tibbott, Councilmember Dave Earling, Mayor Elected Officials Absent Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Tom Mesaros, Councilmember 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:15 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. 2. CANDIDATE INTERVIEWS FOR APPOINTMENT TO A CITY BOARD OR COMMISSION The City Council then adjourned to the Jury Meeting Room to interview Joshua Shope for the Architectural Design Board, and Laura Johnson and David Preston for the Historic Preservation Commission. ADJOURN At 6:56 p.m., the meeting was adjourned. 5.1.a Packet Pg. 4 Attachment: 03-06-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes) City Council Agenda Item Meeting Date: 03/6/2018 Approval of Council Meeting Minutes of February 27, 2018 Staff Lead: Scott Passey, City Clerk Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-27-2018 Draft Council Meeting Minutes 5.2 Packet Pg. 5 Edmonds City Council Draft Minutes February 27, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES February 27, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Thomas Mesaros, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Noal Leonetti, Student Representative STAFF PRESENT Phil Williams, Public Works Director Scott James, Finance Director Mary Ann Hardie, HR Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmembers Buckshnis and Mesaros. 3. APPROVAL OF THE AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF THE CONSENT AGENDA COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 20, 2018 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 3. CONFIRM APPOINTMENT OF CANDIDATE TO A BOARD OR COMMISSION 4. CONFIRM APPOINTMENT OF CANDIDATE TO A BOARD OR COMMISSION 5.2.a Packet Pg. 6 Attachment: 02-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes February 27, 2018 Page 2 5. CONFIRM APPOINTMENT OF CANDIDATE TO A BOARD OR COMMISSION 5. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 7:01 p.m. (Parks, Planning & Public Works Committee in Council Chambers, Finance Committee meeting in the Jury Meeting Room, and Public Safety & Personnel Committee in the Police Training Room.) 5.2.a Packet Pg. 7 Attachment: 02-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 03/6/2018 Approval of claim checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #229987 through #230102 dated March 1, 2018 for $1,165,262.26. Staff Recommendation Approval of claim checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: claim cks 03-01-18 FrequentlyUsedProjNumbers 03-01-18 5.3 Packet Pg. 8 03/01/2018 Voucher List City of Edmonds 1 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229987 3/1/2018 076040 911 SUPPLY INC IN-11558 INV#IN-11558 - EDMONDS PD - ARVAN (ACADE 5.11 TACLITE TDU PANTS 001.000.41.521.22.24.00 194.97 RED KAP NAVY TWILL S/S SHIRT 001.000.41.521.22.24.00 39.98 SEW IN MILITARY CREASE 001.000.41.521.22.24.00 16.00 RICHARDSON VELCRO CAP 001.000.41.521.22.24.00 11.99 BOSTON 6605 BASKWEAVE BELT 001.000.41.521.22.24.00 21.00 PICKETT TRAFFIC TEMPLATE 001.000.41.521.22.31.00 12.00 IRON GLOVES GRAVITY GRIPP 001.000.41.521.22.24.00 9.99 L/S HEAT GEAR SHIRTS 001.000.41.521.22.24.00 59.98 HERO'S TIE BAR 001.000.41.521.22.24.00 5.99 10.0% Sales Tax 001.000.41.521.22.24.00 35.99 10.0% Sales Tax 001.000.41.521.22.31.00 1.20 Total : 409.09 229988 3/1/2018 065052 AARD PEST CONTROL 399402 MEADOWDALE CC PEST CONTROL CUST 1-23276 MEADOWDALE CC PEST CONTROL CUST 1-23276 001.000.64.576.80.41.00 88.24 Total : 88.24 229989 3/1/2018 063863 ADVANCED TRAFFIC PRODUCTS 0000020109 TRAFFIC APS PUSHBUTTONS Traffic APS PushButtons 112.000.68.595.33.65.41 194.75 10.3% Sales Tax 112.000.68.595.33.65.41 20.06 1Page: 5.3.a Packet Pg. 9 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 2 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 214.81 229989 3/1/2018 063863 063863 ADVANCED TRAFFIC PRODUCTS 229990 3/1/2018 075132 AERZEN USA CORP SPI-18-000402 WWTP: AIR FILTER CARTRIDGES AIR FILTER CARTRIDGES 423.000.76.535.80.31.00 862.24 Freight 423.000.76.535.80.31.00 120.64 10.3% Sales Tax 423.000.76.535.80.31.00 101.24 Total : 1,084.12 229991 3/1/2018 065568 ALLWATER INC 022118090 FINANCE DEPT WATER Finance dept water 001.000.31.514.23.31.00 32.81 WWTP: 2/21/18 DRINK WATER SERVICE022118091 Water services, rental & environmental 423.000.76.535.80.31.00 11.90 10.3% Sales Tax 423.000.76.535.80.31.00 1.23 Total : 45.94 229992 3/1/2018 074306 AMWINS GROUP BENEFITS INC 5205945 MAR 2018 RETIREE PREMIUMS FIREMENS PREMIUMS 617.000.51.517.20.23.10 1,161.12 LEOFF PREMIUMS 009.000.39.517.20.23.10 8,160.69 Total : 9,321.81 229993 3/1/2018 069751 ARAMARK UNIFORM SERVICES 1990589598 WWTP: 2/21/18 UNIFORMS,TOWELS+MATS Mats/Towels 423.000.76.535.80.41.00 115.98 Uniforms 423.000.76.535.80.24.00 5.10 10.3% Sales Tax 423.000.76.535.80.41.00 11.95 10.3% Sales Tax 2Page: 5.3.a Packet Pg. 10 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 3 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229993 3/1/2018 (Continued)069751 ARAMARK UNIFORM SERVICES 423.000.76.535.80.24.00 0.52 PARKS MAINT UNIFORM SERVICE19905898599 PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 56.86 Total : 190.41 229994 3/1/2018 072576 ART ACCESS 14706 ARTS ADMIN ARTS ADMIN 123.000.64.573.20.41.40 176.00 Total : 176.00 229995 3/1/2018 071124 ASSOCIATED PETROLEUM 1208399-IN WWTP: 2/16/18 DIESEL FUEL ULSD #2 DYED - BULK fuel (includes 423.000.76.535.80.32.00 3,564.59 10.3% Sales Tax 423.000.76.535.80.32.00 367.16 Total : 3,931.75 229996 3/1/2018 001801 AUTOMATIC WILBERT VAULT CO 53168 ROUGH BOX - MEIUSI ROUGH BOX - MEIUSI 130.000.64.536.20.34.00 493.00 ROUGH BOX - YOUNG53213 ROUGH BOX - YOUNG 130.000.64.536.20.34.00 493.00 Total : 986.00 229997 3/1/2018 075263 AVR PRODUCTION SERVICES LLC DJ 2242018 DADDY DAUGHTER DANCE DJ DADDY DAUGHTER DANCE DJ 001.000.64.571.22.41.00 500.00 Total : 500.00 229998 3/1/2018 076473 AZAR, DIANE PLN20180004 PARTIAL REFUND OF CANCELLED COND USE PER Refund PLN20180004 001.000.257.620 880.00 Total : 880.00 3Page: 5.3.a Packet Pg. 11 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 4 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 229999 3/1/2018 069076 BACKGROUND INVESTIGATIONS INC COE0218-1 BACKGROUND CHECKS - FEBRUARY FEB. BACKGROUND CHECKS 001.000.22.518.10.41.00 30.00 Total : 30.00 230000 3/1/2018 075217 BASLER, ANTHONY 24669 SPANISH INTERPRETER COURT 02/23/2018 SPANISH INTERPRETER COURT 02/23/2018 001.000.23.512.50.41.01 106.10 SPANISH INTERPRETER COURT 02/21/2018 AM25818 SPANISH INTERPRETER COURT 02/21/2018 AM 001.000.23.512.50.41.01 106.10 SPANISH INTERPRETER COURT PM 02/21/201826644 SPANISH INTERPRETER COURT PM 02/21/2018 001.000.23.512.50.41.01 106.10 Total : 318.30 230001 3/1/2018 069989 BERK CONSULTING INC 10251-01-18 HOUSING STRATEGY Housing Strategy 001.000.62.524.10.41.00 10,866.90 Total : 10,866.90 230002 3/1/2018 074307 BLUE STAR GAS 6867 FLEET AUTO PROPANE 559.1 GAL FLEET AUTO PROPANE 559.1 GAL 511.000.77.548.68.34.12 768.32 FLEET AUTO PROPANE 526.1 GAL6907 FLEET AUTO PROPANE 526.1 GAL 511.000.77.548.68.34.12 726.10 Total : 1,494.42 230003 3/1/2018 073760 BLUELINE GROUP LLC 14520 E7CA.SERVICES THRU JANUARY 2018 E7CA.Services thru January 2018 421.000.74.534.80.41.00 276.33 E7CA.Services thru January 2018 422.000.72.531.90.41.00 276.33 E7CA.Services thru January 2018 423.000.75.535.80.41.00 276.34 4Page: 5.3.a Packet Pg. 12 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 5 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 829.00 230003 3/1/2018 073760 073760 BLUELINE GROUP LLC 230004 3/1/2018 072571 BUILDERS EXCHANGE 1057544 JANUARY 2018 PUBLISH PROJECTS ONLINE E5KA.Publish Projects Online 421.000.74.594.34.65.41 66.40 E6FC.Publish Projects Online 422.000.72.594.31.65.41 45.00 E6DA.Publish Projects Online 112.000.68.595.33.65.41 65.65 Total : 177.05 230005 3/1/2018 076240 CADMAN MATERIALS INC 1609252 STORM - CEMENT Storm - Cement 111.000.68.542.61.31.00 166.13 7.7% sales tax 111.000.68.542.61.31.00 12.79 ROADWAY - ASPHALT5491886 Roadway - Asphalt 111.000.68.542.31.31.00 302.10 10.0% Sales Tax 111.000.68.542.31.31.00 30.21 ROADWAY - ASPHALT5492230 Roadway - Asphalt 111.000.68.542.31.31.00 329.10 10.0% Sales Tax 111.000.68.542.31.31.00 32.91 ROADWAY - ASPHALT5492592 Roadway - Asphalt 111.000.68.542.31.31.00 182.00 10.0% Sales Tax 111.000.68.542.31.31.00 18.20 ROADWAY - ASPHALT5493275 Roadway - Asphalt 111.000.68.542.31.31.00 410.00 10.0% Sales Tax 111.000.68.542.31.31.00 41.00 5Page: 5.3.a Packet Pg. 13 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 6 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230005 3/1/2018 (Continued)076240 CADMAN MATERIALS INC ROADWAY - ASPHALT5493629 Roadway - Asphalt 111.000.68.542.31.31.00 180.60 10.0% Sales Tax 111.000.68.542.31.31.00 18.06 STORM DUMP FEES5493972 Storm Dump Fees 422.000.72.531.10.49.00 1,659.60 ROADWAY - ASPHALT5493973 Roadway - Asphalt 111.000.68.542.31.31.00 363.40 10.0% Sales Tax 111.000.68.542.31.31.00 36.34 ROADWAY - ASPHALT5494328 Roadway - Asphalt 111.000.68.542.31.31.00 247.80 10.0% Sales Tax 111.000.68.542.31.31.00 24.78 Total : 4,055.02 230006 3/1/2018 073029 CANON FINANCIAL SERVICES 18312170 COURT COPY MACHINE COURT COPY MACHINE 001.000.23.512.50.45.00 59.52 COURT COPY MACHINE B/W METER USAGE 001.000.23.512.50.45.00 152.22 10.3% Sales Tax 001.000.23.512.50.45.00 21.81 CITY CLERKS COPIER LEASE 02/01/2018-02/218312172 CITY CLERKS COPIER LEASE 001.000.25.514.30.45.00 662.73 10.3% Sales Tax 001.000.25.514.30.45.00 68.26 PARKS & REC C5250 COPIER CONTRACT 001-0518312173 PARKS & REC C5250 COPIER CONTRACT 001.000.64.571.21.45.00 389.07 6Page: 5.3.a Packet Pg. 14 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 7 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230006 3/1/2018 (Continued)073029 CANON FINANCIAL SERVICES CANON 525018312174 contract charge 2/18 001.000.22.518.10.45.00 167.69 contract charge 2/18 001.000.21.513.10.45.00 20.96 BW meter usage 1/18 001.000.22.518.10.45.00 31.07 BW meter usage 1/18 001.000.61.557.20.45.00 3.88 BW meter usage 1/18 001.000.21.513.10.45.00 3.89 CLR meter usage 1/18 001.000.22.518.10.45.00 139.60 CLR meter usage 1/18 001.000.61.557.20.45.00 17.45 CLR meter usage 1/18 001.000.21.513.10.45.00 17.45 10.3% Sales Tax 001.000.22.518.10.45.00 34.85 10.3% Sales Tax 001.000.21.513.10.45.00 4.35 contract charge 2/18 001.000.61.557.20.45.00 20.96 10.3% Sales Tax 001.000.61.557.20.45.00 4.36 P&R PRINTER IRC250IF CONTRACT 001-05721018312179 P&R PRINTER IRC250IF CONTRACT 001.000.64.571.21.45.00 114.86 PARKS IRC250IF COPIER CONTRACT 001-0572118312180 PARKS IRC250IF COPIER CONTRACT 001.000.64.576.80.45.00 84.27 CONTRACT CHARGE FOR COPIER IRC2501F18312183 Contract charge 2/1/2018-2/28/2018 001.000.11.511.60.45.00 26.44 7Page: 5.3.a Packet Pg. 15 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 8 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230006 3/1/2018 (Continued)073029 CANON FINANCIAL SERVICES Black/white meter usage 001.000.11.511.60.45.00 6.63 Color meter usage 001.000.11.511.60.45.00 31.42 10.3% Sales Tax 001.000.11.511.60.45.00 6.65 INV#18312184 - EDMONDS PD18312184 IRC5550 COPIER RENT 02/01-02/28/18 001.000.41.521.10.45.00 185.74 COLOR METER USE 01/01-01/31/18 001.000.41.521.10.45.00 230.35 10.3% Sales Tax 001.000.41.521.10.45.00 47.97 B/W METER USE 01/01-01/31/18 001.000.41.521.10.45.00 49.75 ENG COPIER FEBRUARY 201818315994 Eng Copier February 2018 001.000.67.518.21.45.00 613.19 Total : 3,217.39 230007 3/1/2018 071816 CARLSON, JESSICA 6176 DRAWING 6176 ADVENTURES IN DRAWING INSTRUCTION 6176 ADVENTURES IN DRAWING INSTRUCTION 001.000.64.571.22.41.00 101.75 Total : 101.75 230008 3/1/2018 075849 CARTER, JEANNE February 2018 DIVERSITY ADMINISTRATIVE SERVICES FOR FE Diversity commission administrative 001.000.61.557.20.41.00 500.00 Total : 500.00 230009 3/1/2018 003515 CH2M HILL INC 381135059 WWTP: TASK 5.2017 THRU 2/9/18 TASK 5.2017 THRU 2/9/18 423.000.76.535.80.41.00 15,282.00 Total : 15,282.00 8Page: 5.3.a Packet Pg. 16 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 9 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230010 3/1/2018 065682 CHS ENGINEERS LLC 451601-1801 E6GB.SERVICES THRU JANUARY 2018 E6GB.Services thru January 2018 423.200.75.594.35.65.41 2,606.68 Total : 2,606.68 230011 3/1/2018 075934 COLIBRI FACILITATION 8068 SOTC SCRIBE graphic recording of SOTC 001.000.21.513.10.49.00 800.00 Total : 800.00 230012 3/1/2018 076013 DAVEY RESOURCE GROUP 67383 UFMP UFMP 001.000.62.558.60.41.00 5,750.00 Total : 5,750.00 230013 3/1/2018 061570 DAY WIRELESS SYSTEMS - 03 456204 INV#456204 - EDMONDS PD TROUBLE SHOOT #GHD-02444 001.000.41.521.22.48.00 60.00 9.8% Sales Tax 001.000.41.521.22.48.00 5.82 Total : 65.82 230014 3/1/2018 075160 DIMENSIONAL COMMUNICATIONS 34775 INV#34775 - EDMONDS PD CUSTOM MADE PODIUM/TRAINING RM 001.000.41.521.40.31.00 3,800.00 10.3% Sales Tax 001.000.41.521.40.31.00 391.40 Total : 4,191.40 230015 3/1/2018 064531 DINES, JEANNIE 18-3830 02/20/2018 CITY COUNCIL MEETING MINUTES 02/20/2018 CITY COUNCIL MEETING MINUTES 001.000.25.514.30.41.00 272.00 Total : 272.00 230016 3/1/2018 007253 DUNN LUMBER 5246748 PM: SUPPLIES ACCT E000039 PM: SUPPLIES 001.000.64.576.80.31.00 66.40 9Page: 5.3.a Packet Pg. 17 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 10 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230016 3/1/2018 (Continued)007253 DUNN LUMBER 10.0% Sales Tax 001.000.64.576.80.31.00 6.64 Total : 73.04 230017 3/1/2018 074030 ECHELBARGER INVESTMENTS LLC PLN20170028 OVERPAYMENT ON HEARING EXAMINER FEE PLN2 OVERPAYMENT ON HEARING EXAMINER FEE 001.000.245.967 536.00 Total : 536.00 230018 3/1/2018 071969 EDMONDS CENTER FOR THE ARTS 02082018-ECA - GRANT DIVERSITY GRANT TO ECA FOR 1/11/18 PRESE DIVERSITY GRANT TO ECA FOR 1/11/18 001.000.61.557.20.49.00 500.00 Total : 500.00 230019 3/1/2018 007905 EDMONDS FAMILY MEDICINE CLINIC E1955077 PRE-EMPLOYMENT TESTING PRE-EMPLOYMENT TESTING 001.000.22.521.10.41.00 239.00 Total : 239.00 230020 3/1/2018 063448 EDMONDS LIONS CLUB 2018 Flag Program 2018 EDMONDS LIONS CLUB FLAG PROGRAM 2018 Flag program 001.000.39.513.10.49.00 500.00 Total : 500.00 230021 3/1/2018 069523 EDMONDS P&R YOUTH SCHOLARSHIP 6225 CORDOVA THIARA 6225 CORDOVA THIARA YOUTH SCHOLARSHIP 6225 CORDOVA THIARA YOUTH SCHOLARSHIP 122.000.64.571.20.49.00 75.00 Total : 75.00 230022 3/1/2018 008705 EDMONDS WATER DIVISION 1-00025 WILLOW CREEK HATCHERY / METER 75832746 WILLOW CREEK HATCHERY WATER AND STORM 001.000.64.576.80.47.00 342.49 OLYMPIC BEACH SPRINKLER / METER 758327461-00575 OLYMPIC BEACH SPRINKLER / METER 75832746 001.000.64.576.80.47.00 114.06 BRACKETT'S LANDING RESTROOM / METER 72851-00825 10Page: 5.3.a Packet Pg. 18 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 11 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230022 3/1/2018 (Continued)008705 EDMONDS WATER DIVISION BRACKETT'S LANDING RESTROOM / METER 001.000.64.576.80.47.00 803.38 SPRINKLER 21 MAIN ST / METER 16191-00875 SPRINKLER 21 MAIN ST / METER 1619 001.000.64.576.80.47.00 47.59 SUNSET & CASPER SPRINKLER/ METER 27191-02125 SUNSET & CASPER SPRINKLER/ METER 2719 001.000.64.576.80.47.00 47.59 SPRINKLER 290 MAIN ST / METER 718703461-03710 SPRINKLER 290 MAIN ST / METER 71870346 001.000.64.576.80.47.00 47.59 SPRINKLER 290 DAYTON ST / METER 752275311-03900 SPRINKLER 290 DAYTON ST / METER 75227531 001.000.64.576.80.47.00 47.59 SPRINKLER 101 2ND AVE N / METER 75401-05125 SPRINKLER 101 2ND AVE N / METER 7540 001.000.64.576.80.47.00 47.59 SPRINKLER 102 W DAYTON ST / METER 7189251-05285 SPRINKLER 102 W DAYTON ST / METER 001.000.64.576.80.47.00 47.59 SPRINKLER 190 DAYTON ST / METER 16331-05340 SPRINKLER 190 DAYTON ST / METER 1633 001.000.64.576.80.47.00 47.59 CITY PARK SPRINKLER/ METER 714586761-05650 CITY PARK SPRINKLER/ METER 71458676 001.000.64.576.80.47.00 47.59 CITY PARK MAINTENANCE SHOP / METER 2701-05675 CITY PARK MAINTENANCE SHOP / METER 270 001.000.64.576.80.47.00 797.13 SPRINKLER @ 3RD/PINE / METER 719647871-05700 SPRINKLER @ 3RD/PINE / METER 71964787 001.000.64.576.80.47.00 47.59 SPRINKLER 350 MAIN ST / METER 699729491-09650 SPRINKLER 350 MAIN ST / METER 69972949 001.000.64.576.80.47.00 47.59 11Page: 5.3.a Packet Pg. 19 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 12 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230022 3/1/2018 (Continued)008705 EDMONDS WATER DIVISION SPRINKLER 390 DAYTON ST / METER 320385471-09800 SPRINKLER 390 DAYTON ST / METER 32038547 001.000.64.576.80.47.00 47.59 FOUNTAIN 490 MAIN ST/METER 757614521-10778 FOUNTAIN 490 MAIN ST/METER 75761452 001.000.64.576.80.47.00 47.59 SPRINKLER 500 MAIN ST / METER 51621-10780 SPRINKLER 500 MAIN ST / METER 5162 001.000.64.576.80.47.00 47.59 SPRINKLER 439 5TH AVE S / METER 87291-16130 SPRINKLER 439 5TH AVE S / METER 8729 001.000.64.576.80.47.00 47.59 SPRINKLER 500 DAYTON ST / METER 699897051-16300 SPRINKLER 500 DAYTON ST / METER 69989705 001.000.64.576.80.47.00 47.59 LOG CABIN SPRINKLER / METER 699727311-16420 LOG CABIN SPRINKLER / METER 69972731 001.000.64.576.80.47.00 47.59 CENTENNIAL PLAZA SPRINKLER 150 5TH AVE1-16450 CENTENNIAL PLAZA SPRINKLER 150 5TH AVE 001.000.64.576.80.47.00 56.18 SPRINKLER 575 MAIN ST / METER 752139791-16630 SPRINKLER 575 MAIN ST / METER 75213979 001.000.64.576.80.47.00 47.59 SPRINKLER 590 DAYTON ST / METER 719650861-17475 SPRINKLER 590 DAYTON ST / METER 71965086 001.000.64.576.80.47.00 47.59 PINE STREET PLAYFIELD / METER 61631-19950 PINE STREET PLAYFIELD / METER 6163 001.000.64.576.80.47.00 93.28 SPRINKLER 1141 9TH AVE S / METER 32858301-36255 SPRINKLER 1141 9TH AVE S / METER 001.000.64.576.80.47.00 47.59 WEST PLANTER IRRIGATION 870 CASPERS ST /2-25150 WEST PLANTER IRRIGATION 870 CASPERS ST 12Page: 5.3.a Packet Pg. 20 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 13 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230022 3/1/2018 (Continued)008705 EDMONDS WATER DIVISION 001.000.64.576.80.47.00 47.59 EAST PLANTER IRRIGATION 875 CASPERS ST /2-25175 EAST PLANTER IRRIGATION 875 CASPERS ST 001.000.64.576.80.47.00 47.59 LIFT STATION #3 729 NORTHSTREAM LN / MET2-26950 LIFT STATION #3 729 NORTHSTREAM LN / 423.000.75.535.80.47.10 100.98 PLANTER IRRIGATION 1400 9TH AVE N / METE2-28275 PLANTER IRRIGATION 1400 9TH AVE N / 001.000.64.576.80.47.00 47.59 LIFT STATION #2 702 MELODY LN / METER 722-29118 LIFT STATION #2 702 MELODY LN / METER 423.000.75.535.80.47.10 51.69 SAM STAMM OVERLOOK / METER 87942-37180 SAM STAMM OVERLOOK / METER 8794 001.000.64.576.80.47.00 65.11 LIFT STATION #14 7909 211TH PL SW / METE4-34080 LIFT STATION #14 7909 211TH PL SW / 423.000.75.535.80.47.10 47.59 Total : 3,518.87 230023 3/1/2018 069596 ELLIOTT, PAUL MITL CONCERTS 2/10 PERFORMANCE DOWNTOWN MOUNTAIN BOYS 2/10 PERFORMANCE DOWNTOWN MOUNTAIN BOYS 117.100.64.573.20.41.00 750.00 Total : 750.00 230024 3/1/2018 009350 EVERETT DAILY HERALD EDH795635 E6JC.INVITATION TO BID ADVERTISEMENT E6JC.Invitation to Bid Advertisement 421.000.74.594.34.65.41 209.84 LEGAL AD AMD20180001EDH796169 Legal Ad AMD20180001 001.000.62.558.60.41.40 91.16 LEGAL AD PLN20180002EDH796664 LEGAL AD PLN20180002 001.000.62.558.60.41.40 55.04 13Page: 5.3.a Packet Pg. 21 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 14 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 356.04 230024 3/1/2018 009350 009350 EVERETT DAILY HERALD 230025 3/1/2018 064079 EVERGREEN FIRE & SAFETY INC 83685 WWTP: IBUPROFEN/ANTACID/ANTISEPTIC WIPES IBUPROFEN/ANTACID/ANTISEPTIC WIPES 423.000.76.535.80.31.00 31.00 10.3% Sales Tax 423.000.76.535.80.31.00 3.19 Total : 34.19 230026 3/1/2018 066378 FASTENAL COMPANY WAMOU47807 UNIT 20 - PARTS UNIT 20 - PARTS 511.000.77.548.68.31.10 9.75 10.3% Sales Tax 511.000.77.548.68.31.10 1.00 FLEET SHOP SUPPLIESWAMOU47986 FLEET SHOP SUPPLIES 511.000.77.548.68.31.20 29.97 10.3% Sales Tax 511.000.77.548.68.31.20 3.09 PM: SUPPLIESWAMOU48075 PM: SUPPLIES 001.000.64.576.80.31.00 11.63 10.3% Sales Tax 001.000.64.576.80.31.00 1.20 Total : 56.64 230027 3/1/2018 071026 FASTSIGNS OF LYNNWOOD 443-24331 MEADOWDALE PLAYFIELD PLAQUE MEADOWDALE PLAYFIELD PLAQUE 001.000.64.571.21.31.00 50.00 10.4% Sales Tax 001.000.64.571.21.31.00 5.20 Total : 55.20 230028 3/1/2018 009815 FERGUSON ENTERPRISES INC 0585012 WATER INVENTORY -#2025 M-METER-01-010 WATER INVENTORY -#2025 M-METER-01-010 421.000.74.534.80.34.30 1,420.50 14Page: 5.3.a Packet Pg. 22 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 15 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230028 3/1/2018 (Continued)009815 FERGUSON ENTERPRISES INC #2027 M-METER-02-010 421.000.74.534.80.34.30 3,056.06 10.3% Sales Tax 421.000.74.534.80.34.30 461.08 WATER - FLEXNET M2 SOFTWARE SUPPORT FOR0585694 WATER - FLEXNET M2 SOFTWARE SUPPORT FOR 421.000.74.534.80.48.00 2,437.43 10.3% Sales Tax 421.000.74.534.80.48.00 251.06 Total : 7,626.13 230029 3/1/2018 009815 FERGUSON ENTERPRISES INC 5977116 WWTP: WROT CXCS,COP TUBES,SEALANTS,BRS WROT CXCS,COP TUBES,SEALANTS,BRS 423.000.76.535.80.48.00 223.71 10.3% Sales Tax 423.000.76.535.80.48.00 23.05 Total : 246.76 230030 3/1/2018 075988 FIIX MA45412 WWTP:2018-2019 CMMS 14 USERS LICENSES R 2018-2019 CMMS 14 USERS LICENSES 423.000.76.535.80.49.00 11,059.92 Total : 11,059.92 230031 3/1/2018 011900 FRONTIER 253-007-4989 SEAVIEW RESERVOIR TELEMETRY CIRCUIT LINE SEAVIEW RESERVOIR TELEMETRY CIRCUIT 421.000.74.534.80.42.00 31.09 TELEMETRY CIRCUIT LINES253-012-9166 TELEMETRY CIRCUIT LINES 421.000.74.534.80.42.00 162.50 TELEMETRY CIRCUIT LINES 423.000.75.535.80.42.00 301.79 TELEMETRY CIRCUIT LINE253-014-8062 TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 19.85 TELEMETRY CIRCUIT LINE 15Page: 5.3.a Packet Pg. 23 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 16 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230031 3/1/2018 (Continued)011900 FRONTIER 423.000.75.535.80.42.00 36.86 TELEMETRY CIRCUIT LINE253-017-4360 TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 46.98 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 87.24 CIVIC CENTER ELEVATOR PHONE LINE425-712-8347 CIVIC CENTER ELEVATOR PHONE LINE 250 001.000.66.518.30.42.00 69.69 FIRE STATION #16 ALARM AND FAX LINES425-771-0158 FIRE STATION #16 ALARM AND FAX LINES 001.000.66.518.30.42.00 133.36 CIVIC CENTER ALARM LINES 250 5TH AVE N425-775-2455 CIVIC CENTER FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 64.97 FRANCES ANDERSON CENTER ALARM LINE425-776-3896 FRANCES ANDERSON CENTER FIRE AND 001.000.66.518.30.42.00 133.36 LIFT STATION #2 VG SPECIAL ACCESS LINE509-022-0049 LIFT STATION #2 VG SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.40 Total : 1,114.09 230032 3/1/2018 073821 GEODESIGN INC 1801-252 E6JB.SERVICES THRU 1/19/18 E6JB.Services thru 1/19/18 421.000.74.594.34.65.41 1,797.45 Total : 1,797.45 230033 3/1/2018 012198 GFOA 0153002 MEMBERSHIP #53553002 S JAMES & D TURLEY Membership for S James & D Turley 001.000.31.514.23.49.00 125.00 Membership for S James & D Turley 001.000.31.514.20.49.00 125.00 Total : 250.00 16Page: 5.3.a Packet Pg. 24 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 17 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230034 3/1/2018 069733 H B JAEGER COMPANY LLC 195853/1 WATER - AMR PLUGS WATER - AMR PLUGS 421.000.74.534.80.31.00 111.60 Freight 421.000.74.534.80.31.00 10.07 10.3% Sales Tax 421.000.74.534.80.31.00 12.53 WATER INVENTORY - #0378 ~196084/1 WATER INVENTORY - #0378 ~ 421.000.74.534.80.34.20 1,817.28 #0429 W-SETTER-0.75-012 421.000.74.534.80.34.20 1,442.88 WATER SUPPLIES 421.000.74.534.80.31.00 1,087.60 10.3% Sales Tax 421.000.74.534.80.34.20 335.80 10.3% Sales Tax 421.000.74.534.80.31.00 112.02 WATER - CURBSTOP SUPPLIES196627/1 WATER - CURBSTOP SUPPLIES 421.000.74.534.80.31.00 1,416.00 10.3% Sales Tax 421.000.74.534.80.31.00 145.85 Total : 6,491.63 230035 3/1/2018 076476 HALL, JOHN 2/13 REFUND 2/13 REFUND 2/13 REFUND 001.000.239.200 81.00 Total : 81.00 230036 3/1/2018 076482 HARPSTER, BRIAN 002272018 CHUUKESE INTERPRETER PDA 02/27/2018 CHUUKESE INTERPRETER PDA 02/27/2018 001.000.23.512.50.41.01 150.00 Total : 150.00 230037 3/1/2018 012900 HARRIS FORD INC 177094 UNIT 49 - WHEEL COVER 17Page: 5.3.a Packet Pg. 25 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 18 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230037 3/1/2018 (Continued)012900 HARRIS FORD INC Unit 49 - Wheel Cover 511.000.77.548.68.31.10 55.38 10.4% Sales Tax 511.000.77.548.68.31.10 5.76 UNIT 134 - PEDAL177457 Unit 134 - Pedal 511.000.77.548.68.31.10 236.27 10.4% Sales Tax 511.000.77.548.68.31.10 24.57 UNIT 134 - BRACKET177501 Unit 134 - Bracket 511.000.77.548.68.31.10 48.17 10.4% Sales Tax 511.000.77.548.68.31.10 5.01 FLEET RETURNSCM176293 Fleet Returns 511.000.77.548.68.31.10 -77.06 10.4% Sales Tax 511.000.77.548.68.31.10 -8.01 Total : 290.09 230038 3/1/2018 067862 HOME DEPOT CREDIT SERVICES 1085325 PM: PAINT SUPPLIES YOST PM: PAINT SUPPLIES YOST 125.000.64.594.75.65.00 146.76 10.0% Sales Tax 125.000.64.594.75.65.00 14.68 PM: CLAMP, DRILL BITS, SAFETY GLASSES,2044395 PM: CLAMP, DRILL BITS, SAFETY GLASSES, 001.000.64.576.80.31.00 374.01 10.0% Sales Tax 001.000.64.576.80.31.00 37.40 PM: GRINDER2080527 PM: GRINDER 001.000.64.576.80.31.00 136.97 10.0% Sales Tax 18Page: 5.3.a Packet Pg. 26 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 19 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230038 3/1/2018 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.64.576.80.31.00 13.70 PM: CONCRETE MIX3010088 PM: CONCRETE MIX 001.000.64.576.80.31.00 10.50 10.0% Sales Tax 001.000.64.576.80.31.00 1.05 PM: TROWEL, CHISEL, MASON GRND DC,3044487 PM: TROWEL, CHISEL, MASON GRND DC, 001.000.64.576.80.31.00 167.50 10.0% Sales Tax 001.000.64.576.80.31.00 16.75 PM: WHEELBARROW HANDLES3584108 PM: WHEELBARROW HANDLES 001.000.64.576.80.31.00 28.74 10.0% Sales Tax 001.000.64.576.80.31.00 2.87 PM: PLAYGROUND ITEMS6014958 PM: PLAYGROUND ITEMS 001.000.64.576.80.31.00 428.31 10.0% Sales Tax 001.000.64.576.80.31.00 42.83 PM: PLYWOOD, BUCKET, HEADLIGHTS, BAGS,6026914 PM: PLYWOOD, BUCKET, HEADLIGHTS, BAGS, 001.000.64.576.80.31.00 360.44 10.0% Sales Tax 001.000.64.576.80.31.00 36.04 PM: ZIP POUCH, NOZZLE, WIRE WHEEL, BITS6050775 PM: ZIP POUCH, NOZZLE, WIRE WHEEL, BITS 001.000.64.576.80.31.00 88.07 10.0% Sales Tax 001.000.64.576.80.31.00 8.81 PM: GRINDING WHL, COVERALL, BATTERY8022061 PM: GRINDING WHL, COVERALL, BATTERY 001.000.64.576.80.31.00 213.34 19Page: 5.3.a Packet Pg. 27 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 20 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230038 3/1/2018 (Continued)067862 HOME DEPOT CREDIT SERVICES 10.0% Sales Tax 001.000.64.576.80.31.00 21.33 PM: RESPIRATOR, EAR PLUGS8080921 PM: RESPIRATOR, EAR PLUGS 001.000.64.576.80.31.00 67.91 10.0% Sales Tax 001.000.64.576.80.31.00 6.79 PM: STEP STONES, HEX HEAD FOR FLOWER9022002 PM: STEP STONES, HEX HEAD FOR FLOWER 125.000.64.594.76.65.00 25.85 10.0% Sales Tax 125.000.64.594.76.65.00 2.59 PM: GLOVES, SCOTCHBLUE9023109 PM: GLOVES, SCOTCHBLUE 001.000.64.576.80.31.00 28.56 10.0% Sales Tax 001.000.64.576.80.31.00 2.86 PM: LEATHER GLOVES9023110 PM: LEATHER GLOVES 001.000.64.576.80.31.00 19.97 10.0% Sales Tax 001.000.64.576.80.31.00 2.00 PM:9051390 PM: SPREADER, RUBBER HOSE, SCOOP 001.000.64.576.80.31.00 135.86 10.0% Sales Tax 001.000.64.576.80.31.00 13.59 Total : 2,456.08 230039 3/1/2018 061013 HONEY BUCKET 0550565802 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 607.62 YOST PARK HONEY BUCKET0550565803 YOST PARK HONEY BUCKET 001.000.64.576.80.45.00 309.21 20Page: 5.3.a Packet Pg. 28 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 21 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230039 3/1/2018 (Continued)061013 HONEY BUCKET HAINES WHARF PARK HONEY BUCKET0550565804 HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 218.78 PINE STREET PARK HONEY BUCKET0550565805 PINE STREET PARK HONEY BUCKET 001.000.64.576.80.45.00 113.86 SIERRA PARK HONEY BUCKET0550565806 SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 113.86 WILLOW CREEK FISH HATCHERY HONEY BUCKET0550565807 WILLOW CREEK FISH HATCHERY HONEY BUCKET 001.000.64.576.80.45.00 113.86 CIVIC FIELD 6TH & BELL HONEY BUCKET0550565808 CIVIC FIELD 6TH & BELL HONEY BUCKET 001.000.64.576.80.45.00 113.86 MARINA BEACH PARK HONEY BUCKET0550565809 MARINA BEACH PARK HONEY BUCKET 001.000.64.576.80.45.00 1,394.23 CIVIC CENTER PLAYFIELD 6TH & EDMONDS0550565810 CIVIC CENTER PLAYFIELD 6TH & EDMONDS 001.000.64.576.80.45.00 113.86 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET0550565811 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET 001.000.64.576.80.45.00 113.86 Total : 3,213.00 230040 3/1/2018 073548 INDOFF INCORPORATED 3050796 COMPUTER DESK LAMP Computer desk lamp - returned for 001.000.31.514.23.35.00 115.27 10.3% Sales Tax 001.000.31.514.23.35.00 11.87 CHAIR3054425 Chair - returned for credit - see cm 001.000.31.514.23.35.00 139.00 10.3% Sales Tax 21Page: 5.3.a Packet Pg. 29 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 22 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230040 3/1/2018 (Continued)073548 INDOFF INCORPORATED 001.000.31.514.23.35.00 14.32 CITY CLERKS OFFICE SUPPLIES3068685 LYSOL SPRAY 001.000.25.514.30.31.00 4.32 10.3% Sales Tax 001.000.25.514.30.31.00 0.44 WHEEL CASTERS FOR CHRIS' CHAIR3069223 Wheel Caster for Chris' Chair 001.000.67.518.21.49.00 26.00 10.3% Sales Tax 001.000.67.518.21.49.00 2.68 CHAIR RETURNED FOR CREDIT3071569 Chair - returned for credit - original 001.000.31.514.23.35.00 -139.00 10.3% Sales Tax 001.000.31.514.23.35.00 -14.32 CITY CLERKS OFFICE - NOTEBOOK3071746 MEAD WIREBOUND NOTEBOOK 001.000.25.514.30.31.00 10.16 10.3% Sales Tax 001.000.25.514.30.31.00 1.05 COMPUTER DESK LAMP RETURNED FOR CREDIT3073444 Computer desk lamp returned for credit 001.000.31.514.23.35.00 -115.27 10.3% Sales Tax 001.000.31.514.23.35.00 -11.87 Total : 44.65 230041 3/1/2018 075487 INTEGRITY SAFETY SERVICES INC 154-6705 SAFETY CONTRACT WORK 4/2017 - 9/2017 SAFETY CONSULATANT JOHN CARLSON DATES 001.000.22.518.10.41.00 2,280.00 SAFETY CONTRACT WORK 10/17-2/18154-6823 SAFETY CONSULTANT JOHN CARLSON DATE 001.000.22.518.10.41.00 2,765.00 22Page: 5.3.a Packet Pg. 30 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 23 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 5,045.00 230041 3/1/2018 075487 075487 INTEGRITY SAFETY SERVICES INC 230042 3/1/2018 076475 JVP LEGAL TRANSLATION SERVICES 1107 VIETNAMESE INTERPRETER COURT 01/26/2018 VIETNAMESE INTERPRETER COURT 01/26/2018 001.000.23.512.50.41.01 102.73 VIETNAMESE INTERPRETER COURT 02/23/201824779 VIETNAMESE INTERPRETER COURT 02/23/2018 001.000.23.512.50.41.01 102.65 Total : 205.38 230043 3/1/2018 075646 K-A GENERAL CONST CONTRACTOR E6MA.Pmt 8 E6MA.PMT 8 THRU 1/31/18 E6MA.Pmt 8 thru 1/31/18 332.000.64.594.76.65.00 377.63 E6MA.Ret 8 332.000.223.400 -17.11 Total : 360.52 230044 3/1/2018 073950 KUBWATER RESOURCES 07388 WWTP: 2/23/18 POLYMER 2/23/18 polymer 423.000.76.535.80.31.51 2,843.07 10.3% Sales Tax 423.000.76.535.80.31.51 292.84 WWTP: 2/13/18 POLYMER07399 2/13/18 POLYMER 423.000.76.535.80.31.51 2,843.07 10.3% Sales Tax 423.000.76.535.80.31.51 292.84 Total : 6,271.82 230045 3/1/2018 074417 LAW OFFICE OF CHRISTIAN SMITH 151 CONFLICT COUNSEL 7Z338644 8Z0078441 CONFLICT COUNSEL 7Z338644 8Z0078441 001.000.39.512.52.41.00 900.00 CONFLICT COUNSEL 8Z0140883152 CONFLICT COUNSEL 8Z0140883 001.000.39.512.52.41.00 300.00 CONFLICT COUNSEL 8Z0183634153 23Page: 5.3.a Packet Pg. 31 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 24 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230045 3/1/2018 (Continued)074417 LAW OFFICE OF CHRISTIAN SMITH CONFLICT COUNSEL 8Z0183634 001.000.39.512.52.41.00 300.00 Total : 1,500.00 230046 3/1/2018 075159 LIFE INSURANCE CO OF NO AMER March Cigna MARCH 2018 CIGNA PREMIUMS March 2018 Cigna Insurance Premiums 811.000.231.550 11,758.19 Total : 11,758.19 230047 3/1/2018 074388 LONE MOUNTAIN COMMUNICATIONS 19700 INV#19700 - EDMONDS PD TEST XTS3000 S/N#326CDU0466 001.000.41.521.22.48.00 108.00 ASSEMBLY,3-PROBE/BATTERY 001.000.41.521.22.48.00 19.50 ASSEMBLY,MODEL 2/FRONT HOUSING 001.000.41.521.22.48.00 165.00 Total : 292.50 230048 3/1/2018 071901 LOVELL, GAIL TREEBOARD LOGO Logo payment-Starbucks 001.000.62.524.10.41.00 50.00 Total : 50.00 230049 3/1/2018 076001 LUCIE R BERNHEIM, ATTY AT LAW 27009 CONFLICT COUNSEL 7Z0942150 CONFLICT COUNSEL 7Z0942150 001.000.39.512.52.41.00 300.00 CONFLICT COUNSEL 7Z089783027010 CONFLICT COUNSEL 7Z0897830 001.000.39.512.52.41.00 300.00 Total : 600.00 230050 3/1/2018 075480 MADATH, DONNA 6442 LITTLE FISHES 6442 LITTLE FISHES INSTRUCTION 6442 LITTLE FISHES INSTRUCTION 001.000.64.571.22.41.00 472.50 Total : 472.50 24Page: 5.3.a Packet Pg. 32 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 25 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230051 3/1/2018 069862 MAKERS ARCHITECTURE AND 1438-31 ECDC REWRITE.SERVICES THRU NOVEMBER 2017 ECDC Rewrite.Services thru November 2017 422.000.72.531.90.41.00 722.50 ECDC REWRITE.SERVICES THRU DECEMBER 20171438-32 ECDC Rewrite.Services thru December 2017 422.000.72.531.90.41.00 4,537.25 Total : 5,259.75 230052 3/1/2018 075716 MALLORY PAINT STORE INC E0089179 PS - PAINT SUPPLIES PS - Paint Supplies 001.000.41.521.11.31.00 189.96 10.0% Sales Tax 001.000.41.521.11.31.00 19.00 Total : 208.96 230053 3/1/2018 068670 MARSHBANK CONSTRUCTION INC E1CA/E5DA.Pmt 12 E1CA/E5DA.PMT 12 THRU 1/31/18 E1CA.Pmt 12 thru 1/31/18 112.000.68.595.33.65.00 107,100.34 E5DA.Pmt 12 thru 1/31/18 112.000.68.595.33.65.00 67,380.56 Total : 174,480.90 230054 3/1/2018 069856 MASTER MAGNETICS INC 576868 WATER - MAGNET SUPPLIES WATER - MAGNET SUPPLIES 421.000.74.534.80.31.00 98.00 Freight 421.000.74.534.80.31.00 19.07 Total : 117.07 230055 3/1/2018 019920 MCCANN, MARIAN 22 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,176.44 Total : 2,176.44 230056 3/1/2018 020039 MCMASTER-CARR SUPPLY CO 56954932 WWTP: VALVES+PIPE FITTINGS/NIPPLES VALVES+PIPE FITTINGS/NIPPLES 25Page: 5.3.a Packet Pg. 33 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 26 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230056 3/1/2018 (Continued)020039 MCMASTER-CARR SUPPLY CO 423.000.76.535.80.48.00 382.98 Freight 423.000.76.535.80.48.00 10.83 WWTP: RAILINGS57063970 RAILINGS 423.000.76.535.80.35.00 615.02 Freight 423.000.76.535.80.35.00 108.23 Total : 1,117.06 230057 3/1/2018 075746 MCMURRAY, LAURA 6402 FELDENKRAIS 6402 FELDENKRAIS INSTRUCTION 6402 FELDENKRAIS INSTRUCTION 001.000.64.571.27.41.00 163.50 Total : 163.50 230058 3/1/2018 067800 MICROFLEX CORP #774353 IN1842784 FLEET SHOP SUPPLIES Fleet Shop Supplies 511.000.77.548.68.31.20 216.10 10.3% Sales Tax 511.000.77.548.68.31.20 22.26 Total : 238.36 230059 3/1/2018 020900 MILLERS EQUIP & RENT ALL INC 276005 PM: BUTTON, PIN, SPRING PM: BUTTON, PIN, SPRING 001.000.64.576.80.31.00 2.99 10.3% Sales Tax 001.000.64.576.80.31.00 0.31 PM: GLOVES, FILE276068 PM: GLOVES, FILE 001.000.64.576.80.31.00 150.56 10.3% Sales Tax 001.000.64.576.80.31.00 15.51 Total : 169.37 230060 3/1/2018 021983 MOTOR TRUCKS INC ME129039 UNIT 22 - DOOR HANDLE 26Page: 5.3.a Packet Pg. 34 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 27 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230060 3/1/2018 (Continued)021983 MOTOR TRUCKS INC Unit 22 - Door Handle 511.000.77.548.68.31.10 172.37 10.3% Sales Tax 511.000.77.548.68.31.10 17.75 Total : 190.12 230061 3/1/2018 018950 NAPA AUTO PARTS 3276-785095 UNIT 25 - SPARK PLUGS, PARTS Unit 25 - Spark Plugs, Parts 511.000.77.548.68.31.10 231.18 10.4% Sales Tax 511.000.77.548.68.31.10 24.04 Total : 255.22 230062 3/1/2018 025690 NOYES, KARIN 000 00 795 PB MINUTES 2/14/18 PB Minutes 2/14/18 001.000.62.558.60.41.00 288.00 Total : 288.00 230063 3/1/2018 065720 OFFICE DEPOT 104365476001 P&R ACCOUNT 90520437 P&R ADMIN: TAPE, POST IT, PENS 001.000.64.571.21.31.00 39.38 10.3% Sales Tax 001.000.64.571.21.31.00 4.06 P&R ACCOUNT 90520437104365847001 P&R ADMIN: PENS 001.000.64.571.21.31.00 4.79 10.3% Sales Tax 001.000.64.571.21.31.00 0.49 FAC MAINT - CALCULATOR105886049001 FAC MAINT - CALCULATOR 001.000.66.518.30.31.00 12.99 10.3% Sales Tax 001.000.66.518.30.31.00 1.34 P&R ACCOUNT 90520437106440743001 P&R ADMIN: PAPER, PAPER PADS 27Page: 5.3.a Packet Pg. 35 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 28 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230063 3/1/2018 (Continued)065720 OFFICE DEPOT 001.000.64.571.21.31.00 17.53 10.3% Sales Tax 001.000.64.571.21.31.00 1.80 INV#106635134001 ACCT#90520437 - EDMONDS106635134001 1/2" STAPLES 001.000.41.521.10.31.00 17.26 RETRACTABLE BLACK PENS 001.000.41.521.10.31.00 47.28 5X2 POST IT NOTES 001.000.41.521.10.31.00 11.24 10.3% Sales Tax 001.000.41.521.10.31.00 7.81 INV#106636180001 ACCT#90520437 - EDMONDS106636180001 LARGE BINDER CLIPS 001.000.41.521.10.31.00 5.59 10.3% Sales Tax 001.000.41.521.10.31.00 0.58 Total : 172.14 230064 3/1/2018 068282 OLYMPIC FLY FISHERS OF EDM FND 6143 FLY TYING 6143 FLY TYING INSTRUCTION 6143 FLY TYING INSTRUCTION 001.000.64.571.22.41.00 142.50 Total : 142.50 230065 3/1/2018 072539 OTAK INC-WASHINGTON 21800238 E6DA.SERVICES THRU 2/2/18 E6DA.Services thru 2/2/18 112.000.68.595.33.65.41 5,475.45 Total : 5,475.45 230066 3/1/2018 008400 PETTY CASH 2-28-18 ADMIN PC 2-28-18 POLICE ADMIN PETTY CASH WIRE SHELVES FOR NIX KITS 001.000.41.521.10.31.00 15.43 SHOP RAGS FOR ARMORY 001.000.41.521.40.31.00 19.79 COFFEE @ HOMICIDE SCENE 18-636 28Page: 5.3.a Packet Pg. 36 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 29 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230066 3/1/2018 (Continued)008400 PETTY CASH 001.000.41.521.21.31.00 24.98 FOOD @ HOMICIDE SCENE 18-636 001.000.41.521.21.31.00 66.29 THREE KEYS - PARKING SCOOTER 001.000.41.521.70.31.00 9.94 FOOD FOR INTERVIEWEE 18-636 001.000.41.521.21.31.00 8.04 FLAGGING TAPE - HOMICIDE 18-636 001.000.41.521.21.31.00 6.58 BOX TO SHIP RIFLE 001.000.41.521.10.31.00 13.20 ZIPLOC BAGS FOR PARKING CITES 001.000.41.521.70.31.00 18.90 LOTION FOR FINGERPRINT STATIONS 001.000.41.521.10.31.00 8.59 CHLOROX WIPES FOR OFFICES 001.000.41.521.10.31.00 12.64 GAS FOR CITY CAR TO/FM YAKIMA 001.000.41.521.22.43.00 30.02 GAS-CITY CAR-KENT-2 WEEKS 001.000.41.521.40.43.00 73.08 Total : 307.48 230067 3/1/2018 008475 PETTY CASH 022818 PW - SUPPLIES PW - SUPPLIES 001.000.65.518.20.31.00 32.99 FAC MAINT - POSTAGE FOR GRANT APP 001.000.66.518.30.42.00 6.62 STREET -CDL PHYSICAL REIMBURSE 111.000.68.542.90.49.00 99.00 STORM - SUPPLIES 422.000.72.531.40.31.00 34.30 SEWER - EPOXY SUPPLIES 423.000.75.535.80.31.00 6.02 29Page: 5.3.a Packet Pg. 37 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 30 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230067 3/1/2018 (Continued)008475 PETTY CASH FLEET - SUPPLIES 511.000.77.548.68.31.20 9.61 WATER - FUEL FOR TRUCK 421.000.74.534.80.32.00 70.01 Total : 258.55 230068 3/1/2018 028860 PLATT ELECTRIC SUPPLY P689654 WWTP: CPLGS,FM7S/ZDC/UNION CONNECTO/HEAD CPLGS,FM7S/ZDC/UNION 423.000.76.535.80.31.00 1,676.82 10.3% Sales Tax 423.000.76.535.80.31.00 172.71 Total : 1,849.53 230069 3/1/2018 076070 PRIMA - WASHINGTON CHAPTER 2018 Membership 2018 MEMBERSHIP FOR S JAMES & D TURLEY 2018 Membership for S James & D Turley 001.000.31.514.20.49.00 75.00 2018 Membership for S James & D Turley 001.000.31.514.23.49.00 75.00 Total : 150.00 230070 3/1/2018 029800 PRINZ, DANIEL 21 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,941.81 Total : 1,941.81 230071 3/1/2018 064088 PROTECTION ONE 291104 ALARM MONITORING - PARKS MAINT./FS #16 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.66.518.30.42.00 22.22 ALARM MONITORING FOR PARKS MAINTENANCE 001.000.64.576.80.42.00 22.20 Total : 44.42 230072 3/1/2018 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 700 MAIN ST / ME FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 1,796.40 30Page: 5.3.a Packet Pg. 38 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 31 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230072 3/1/2018 (Continued)046900 PUGET SOUND ENERGY YOST PARK/POOL 9535 BOWDOIN WAY / METER200002411383 YOST PARK/POOL 9535 BOWDOIN WAY / METER 001.000.64.576.80.47.00 156.84 OLD PUBLIC WORKS 200 DAYTON ST / METER 0200007876143 OLD PUBLIC WORKS 200 DAYTON ST / METER 421.000.74.534.80.47.00 389.80 FIRE STATION #20 23009 88TH AVE W / METE200011439656 FIRE STATION #20 23009 88TH AVE W / 001.000.66.518.30.47.00 302.80 CIVIC CENTER 250 5TH AVE N / METER 00052200016558856 CIVIC CENTER 250 5TH AVE N / METER 001.000.66.518.30.47.00 363.97 FIRE STATION #17 275 6TH AVE N / METER 0200016815843 FIRE STATION #17 275 6TH AVE N / METER 001.000.66.518.30.47.00 1,001.13 FLEET MAINTENANCE BAY 21105 72ND AVE W /200017676343 FLEET MAINTENANCE BAY 21105 72ND AVE W 511.000.77.548.68.47.00 503.72 SNO-ISLE LIBRARY 650 MAIN ST / METER 001200019895354 SNO-ISLE LIBRARY 650 MAIN ST / METER 001.000.66.518.30.47.00 229.42 PUBLIC WORKS OMC 7110 210TH ST SW / METE200020415911 PUBLIC WORKS OMC 7110 210TH ST SW / 001.000.65.518.20.47.00 28.52 PUBLIC WORKS OMC 7110 210TH ST SW / 111.000.68.542.90.47.00 108.38 PUBLIC WORKS OMC 7110 210TH ST SW / 421.000.74.534.80.47.00 108.38 PUBLIC WORKS OMC 7110 210TH ST SW / 423.000.75.535.80.47.10 108.38 PUBLIC WORKS OMC 7110 210TH ST SW / 511.000.77.548.68.47.00 108.38 PUBLIC WORKS OMC 7110 210TH ST SW / 422.000.72.531.90.47.00 108.38 WWTP: 1/22-2/21/18 METER 000390395: 200200021829581 31Page: 5.3.a Packet Pg. 39 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 32 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230072 3/1/2018 (Continued)046900 PUGET SOUND ENERGY 1/22-2/21/18 200 2ND AVE S / METER 423.000.76.535.80.47.63 580.81 CITY PARK BUILDING 600 3RD AVE S / METER200024711901 CITY PARK BUILDING 600 3RD AVE S / 001.000.66.518.30.47.00 236.01 Total : 6,131.32 230073 3/1/2018 074834 ROBINSON, JASON POSTCARD EXP CLAIM ROBINSON REIMBURSEMENT- DEPT POSTCARDS 250 MISSION, VISION, VALUE CARDS 001.000.41.521.10.31.00 109.19 Total : 109.19 230074 3/1/2018 069593 SAFELITE FULFILLMENT INC 01804-503479 UNIT 29 - WINDSHIELD REPAIR Unit 29 - Windshield Repair 511.000.77.548.68.48.00 29.95 10.3% Sales Tax 511.000.77.548.68.48.00 3.08 Total : 33.03 230075 3/1/2018 065001 SCHIRMAN, RON 20 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,312.81 Total : 2,312.81 230076 3/1/2018 076480 SHIBAYAMA, BRIAN Shibayama.Refund SHIBAYAMA REFUND.ENG20180066 Shibayama Refund.ENG20180066 001.000.257.620 335.00 Total : 335.00 230077 3/1/2018 036950 SIX ROBBLEES INC 14-363809 FLEET SHOP SUPPLIES Fleet Shop Supplies 511.000.77.548.68.31.20 157.33 10.3% Sales Tax 511.000.77.548.68.31.20 16.20 Total : 173.53 32Page: 5.3.a Packet Pg. 40 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 33 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230078 3/1/2018 065803 SKYHAWKS SPORTS ACADEMY 6378 SKYHAWKS 6378 SKYHAWKS FROGGIES INSTRUCTION 6378 SKYHAWKS FROGGIES INSTRUCTION 001.000.64.571.25.41.00 472.50 Total : 472.50 230079 3/1/2018 076467 SNAP FITNESS BLD20170497 PARTIAL REFUND DENIED SIGN PERMIT BLD201 Partial Refund Sign Permit denied 001.000.257.620 75.00 Total : 75.00 230080 3/1/2018 075543 SNO CO PUBLIC DEFENDER ASSOC 2138 FEB 2018 PUBLIC DEFENDER MONTHLY CONTRAC Feb. Public Defender Monthly Contract 001.000.39.512.52.41.00 24,039.45 Total : 24,039.45 230081 3/1/2018 037375 SNO CO PUD NO 1 2003-4823-3 TRAFFIC LIGHT 22000 84TH AVE W / METER 1 TRAFFIC LIGHT 22000 84TH AVE W / METER 111.000.68.542.64.47.00 44.66 LIFT STATION #4 8311 TALBOT RD / METER 12004-6859-3 LIFT STATION #4 8311 TALBOT RD / METER 423.000.75.535.80.47.10 320.97 MAPLEWOOD PARK IRRIGATION METER2004-9314-6 MAPLEWOOD PARK IRRIGATION METER 001.000.64.576.80.47.00 17.17 OLD PUBLIC WORKS 200 DAYTON ST / METER 12006-3860-9 OLD PUBLIC WORKS 200 DAYTON ST / METER 421.000.74.534.80.47.00 371.28 SEAVIEW PARK2007-1403-8 SEAVIEW PARK 001.000.64.576.80.47.00 16.03 LIFT STATION #3 1529 NORTHSTREAM LN / ME2008-6520-2 LIFT STATION #3 1529 NORTHSTREAM LN / 423.000.75.535.80.47.10 86.89 SEAVIEW PARK2011-9708-4 SEAVIEW PARK 001.000.64.576.80.47.00 89.27 33Page: 5.3.a Packet Pg. 41 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 34 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230081 3/1/2018 (Continued)037375 SNO CO PUD NO 1 FISHING PIER RESTROOMS2012-3682-5 FISHING PIER RESTROOMS 001.000.64.576.80.47.00 170.49 PINE ST PARK2013-2711-1 PINE ST PARK 001.000.64.576.80.47.00 18.32 TRAFFIC LIGHT 117 3RD AVE S / METER 10002015-7289-8 TRAFFIC LIGHT 117 3RD AVE S / METER 111.000.68.542.64.47.00 41.55 TRAFFIC LIGHT 19600 80TH AVE W / METER 12015-8215-2 TRAFFIC LIGHT 19600 80TH AVE W / METER 111.000.68.542.63.47.00 25.85 TRAFFIC LIGHT 20801 76TH AVE W / METER 12016-1195-1 TRAFFIC LIGHT 20801 76TH AVE W / METER 111.000.68.542.63.47.00 30.92 TRAFFIC LIGHT 901 WALNUT ST / METER 10002017-8264-6 TRAFFIC LIGHT 901 WALNUT ST / METER 111.000.68.542.64.47.00 16.60 TRAFFIC LIGHT 7133 212TH ST SW / METER 12019-0786-2 TRAFFIC LIGHT 7133 212TH ST SW / METER 111.000.68.542.63.47.00 30.17 LIFT STATION #6 100 PINE ST / METER 10002020-8787-0 LIFT STATION #6 100 PINE ST / METER 423.000.75.535.80.47.10 202.09 TRAFFIC LIGHT 23801 HWY 99 / METER 100042022-8912-0 TRAFFIC LIGHT 23801 HWY 99 / METER 111.000.68.542.64.47.00 60.46 STREET LIGHT 7601 RIDGE WAY / NOT METERE2023-8937-5 STREET LIGHT 7601 RIDGE WAY / NOT 111.000.68.542.63.47.00 8.30 CITY HALL 121 5TH AVE N / METER 100012612024-3924-6 CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 3,867.46 MATHAY BALLINGER PARK IRRIGATION & SUMP2026-2041-5 MATHAY BALLINGER PARK IRRIGATION & SUMP 34Page: 5.3.a Packet Pg. 42 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 35 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230081 3/1/2018 (Continued)037375 SNO CO PUD NO 1 001.000.64.576.80.47.00 16.60 TRAFFIC LIGHT 8429 196TH ST SW (FS #16)2028-0763-2 TRAFFIC LIGHT 8429 196TH ST SW (FIRE 001.000.66.518.30.47.00 17.99 WWTP: 1/17-2/14/18 METER 1000135381: 2002030-9778-7 1/17-2/14/18 200 2ND AVE S / METER 423.000.76.535.80.47.61 23,990.38 Total : 29,443.45 230082 3/1/2018 037521 SNO CO TREASURER 00479000100302 2018 FIRST HALF SURFACE WATER TAX 2018 Surface Water Charges - 23009 88th 001.000.66.518.30.47.00 199.07 PARCEL 27043200300100 LAKE BALLINGER SPE27043200300100 Parcel 27043200300100 Lake Management 001.000.39.576.90.51.00 12.67 PARCEL 27043200300200 LAKE BALLINGER SPE27043200300200 Parcel 27043200300200 Lake Management 001.000.39.576.90.51.00 12.67 Total : 224.41 230083 3/1/2018 067809 SNOHOMISH COUNTY FINANCE I000464510 2018 SERS OPERATING ASSESSMENT 2018 SERS Operating Assessment 001.000.39.525.60.51.00 115,666.00 Total : 115,666.00 230084 3/1/2018 037303 SO SNOHOMISH CO FIRE & RESCUE EDMS 2018-3 MAR-2018 FIRE SERVICES CONTRACT Mar-2018 Fire Services Contract Payment 001.000.39.522.20.51.00 614,893.17 Total : 614,893.17 230085 3/1/2018 038300 SOUND DISPOSAL CO 104757 WWTP: JAN 2018 ROLLOFF ASH DISPOSAL+TAX JAN 2018 Ash disposal & taxes 423.000.76.535.80.47.65 2,961.11 Total : 2,961.11 230086 3/1/2018 076474 STROMME, JOANNE 6292 6295 6298 YOGA 6292 6295 6298 YOGA INSTRUCTION 35Page: 5.3.a Packet Pg. 43 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 36 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230086 3/1/2018 (Continued)076474 STROMME, JOANNE 6292 YOGA INSTRUCTION 001.000.64.571.27.41.00 508.20 6295 YOGA INSTRUCTION 001.000.64.571.27.41.00 354.20 6298 YOGA INSTRUCTION 001.000.64.571.27.41.00 723.80 Total : 1,586.20 230087 3/1/2018 068360 SUMMIT LAW GROUP 90271 TEAMSTERS NEGOTIATIONS EPOA CALL 001.000.22.518.10.41.00 60.00 TEAMSTERS NEGOTIATIONS & TRAVEL 001.000.64.571.21.41.00 240.75 TEAMSTERS NEGOTIATIONS & TRAVEL 421.000.74.534.80.41.00 274.19 TEAMSTERS NEGOTIATIONS & TRAVEL 423.000.75.535.80.41.00 274.19 TEAMSTERS NEGOTIATIONS & TRAVEL 422.000.72.531.90.41.00 274.19 TEAMSTERS NEGOTIATIONS & TRAVEL 111.000.68.542.31.41.00 274.20 Total : 1,397.52 230088 3/1/2018 071666 TETRA TECH INC 51284582 E4GC.SERVICES THRU 1/26/18 E4GC.Services thru 1/26/18 423.200.75.594.35.65.41 268.69 Total : 268.69 230089 3/1/2018 072649 THE WIDE FORMAT COMPANY 105932 MAINTENANCE FOR HP PAGEWIDE LX4000 Feb-18 Maintenance on HP Pagewide 512.000.31.518.88.48.00 175.00 10.3% Sales Tax 512.000.31.518.88.48.00 18.03 Total : 193.03 36Page: 5.3.a Packet Pg. 44 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 37 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230090 3/1/2018 070902 ULVESTAD, KAREN 6166 DIGITAL PHOTO 6166 DIGITAL PHOTO 6166 DIGITAL PHOTOGRAPHY INSTRUCTION 001.000.64.571.22.41.00 253.00 Total : 253.00 230091 3/1/2018 071549 UNIVAR USA INC KT538086 WWTP: 2/21/18 SOD. BISULFITE 2/21/18 SOD. BISULFITE 423.000.76.535.80.31.54 2,041.06 10.3% Sales Tax 423.000.76.535.80.31.54 210.23 Total : 2,251.29 230092 3/1/2018 068724 US HEALTHWORKS MED GROUP OF WA 0768126-WA DOT TESTING DOT TESTING - STORM 422.000.72.531.90.41.00 99.00 Total : 99.00 230093 3/1/2018 047200 WA RECREATION & PARK ASSOC 3057 WRPA CONF HITE, LEACH WRPA CONF HITE, LEACH 001.000.64.571.21.49.00 319.00 WRPA CONF HITE, LEACH 001.000.64.571.22.49.00 319.00 Total : 638.00 230094 3/1/2018 068259 WA ST CRIMINAL JUSTICE 201129716 INV 201129716 EDMONDS PD - SHOEMAKE - PR 4124-3 SHOEMAKE PRE-SUPERVISOR 001.000.41.521.40.49.00 200.00 Total : 200.00 230095 3/1/2018 047455 WA ST DEPT OF TRANSPORTATION RE-313-ATB80213001 IT MAINTENANCE & OPERATIONS FOR FIBER OP IT Maintenance & Operations Fiber Optic 512.000.31.518.87.48.00 731.39 Total : 731.39 230096 3/1/2018 045515 WABO 35562 AEI WABO PLUMBING-ERIC CARTER AEI WABO PLUMBING-ERIC CARTER 001.000.62.524.20.49.00 125.00 37Page: 5.3.a Packet Pg. 45 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 38 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 125.00 230096 3/1/2018 045515 045515 WABO 230097 3/1/2018 075283 WAVE 8136 50 211 00055035 FIBER HIGH SPEED INTERNET SERVICE High Speed Internet service 03/01/18 - 512.000.31.518.87.42.00 816.00 Total : 816.00 230098 3/1/2018 075635 WCP SOLUTIONS 10485247 PM: LINERS PM: LINERS 001.000.64.576.80.31.00 1,197.00 10.3% Sales Tax 001.000.64.576.80.31.00 123.29 Total : 1,320.29 230099 3/1/2018 064800 WEHOP 637229 FLOWER PROGRAM: PLANTS FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 444.57 10.3% Sales Tax 125.000.64.576.80.31.00 45.79 FLOWER PROGRAM: PLANTS637348 FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 1,580.81 10.3% Sales Tax 125.000.64.576.80.31.00 162.82 FLOWER PROGRAM: PLANTS637409 FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 236.66 10.3% Sales Tax 125.000.64.576.80.31.00 24.38 FLOWER PROGRAM: PLANTS637464 FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 1,618.55 10.3% Sales Tax 125.000.64.576.80.31.00 166.71 Total : 4,280.29 38Page: 5.3.a Packet Pg. 46 Attachment: claim cks 03-01-18 (Approval of claim checks.) 03/01/2018 Voucher List City of Edmonds 39 7:11:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 230100 3/1/2018 073552 WELCO SALES LLC 7432 UTILITY BILLING - 5000 #9 RETURN UTILITY BILLING - 5000 #9 RETURN 421.000.74.534.80.31.00 92.00 UTILITY BILLING - 5000 #9 RETURN 423.000.75.535.80.31.00 92.00 UTILITY BILLING - 5000 #9 RETURN 422.000.72.531.90.31.00 92.00 10.3% Sales Tax 421.000.74.534.80.31.00 9.48 10.3% Sales Tax 423.000.75.535.80.31.00 9.48 10.3% Sales Tax 422.000.72.531.90.31.00 9.47 Total : 304.43 230101 3/1/2018 075161 WHISTLE WORKWEAR K13620 WWTP: JCLAY UNIFORM ALLOW.-SILVERDALE ST JCLAY UNIFORM ALLOWANCE PURCHASE @ 423.000.76.535.80.24.00 238.72 9.0% Sales Tax 423.000.76.535.80.24.00 21.48 Total : 260.20 230102 3/1/2018 070432 ZACHOR & THOMAS PS INC 1201 JAN-18 RETAINER Monthly Retainer 001.000.36.515.33.41.00 22,204.74 Total : 22,204.74 Bank total : 1,165,262.26 116 Vouchers for bank code :usbank 1,165,262.26Total vouchers :Vouchers in this report 116 39Page: 5.3.a Packet Pg. 47 Attachment: claim cks 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2019 Waterline Replacement c498 E7JA Revised 2/28/2018 5.3.b Packet Pg. 48 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD Revised 2/28/2018 5.3.b Packet Pg. 49 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 2/28/2018 5.3.b Packet Pg. 50 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 2/28/2018 5.3.b Packet Pg. 51 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update Revised 2/28/2018 5.3.b Packet Pg. 52 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018/19 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps PM E8MA c282 Fourth Avenue Cultural Corridor Revised 2/28/2018 5.3.b Packet Pg. 53 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 2/28/2018 5.3.b Packet Pg. 54 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program Revised 2/28/2018 5.3.b Packet Pg. 55 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 2/28/2018 5.3.b Packet Pg. 56 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 2/28/2018 5.3.b Packet Pg. 57 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB Revised 2/28/2018 5.3.b Packet Pg. 58 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 2/28/2018 5.3.b Packet Pg. 59 Attachment: FrequentlyUsedProjNumbers 03-01-18 (Approval of claim checks.) City Council Agenda Item Meeting Date: 03/6/2018 Employee agreement Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History Jonathan Jones-Thomas' employment with the City ended in February, 2018. Staff is proposing this separation agreement to finalize the terms of his separation. Staff Recommendation By approving this agenda memo, the City Council would be approving the separation agreement including compensation in the amount of approximately $24,946.64, and authorizing the Mayor to execute the same. Narrative Jonathan Jones-Thomas' employment with the City ended in February, 2018. Staff is proposing this separation agreement to finalize the terms of his separation. 5.4 Packet Pg. 60 City Council Agenda Item Meeting Date: 03/6/2018 Program Assistant- Parks, Recreation & Cultural Services (reclassification) Staff Lead: Carrie Hite Department: Human Resources Preparer: MaryAnn Hardie Background/History The Parks, Recreation and Cultural Services Department has reviewed the existing position of Senior Office Specialist - Parks Recreation and Cultural Services and, based on an evaluation of current and future department needs, recommends a reclassification of this position from pay grade NE 6 to an NE 8 Program Assistant- Parks, Recreation & Cultural Services. The difference in pay grades from this reclassification (within the Edmonds Employee Association- formerly the SEIU union) will result in an approximate $458 per month increase (or approximately $5,596 for the year) for this position. The reclassification will allow for this position to take on a higher level of responsibility and to provide increased value to all of the department programs. The increased level of responsibility for this position will include additional duties such as: programming, allowing for work on brochures, updating the City’s (department) website, assisting with facility rentals and working on marketing. Staff Recommendation Approved at the 2/27/18 public safety and personnel committee to forward to the Council consent agenda for full approval by Council at the 3/6/18 meeting. Narrative The Parks, Recreation and Cultural Services Department has reviewed the existing position of Senior Office Specialist - Parks Recreation and Cultural Services and, based on an evaluation of current and future department needs, recommends a reclassification of this position from pay grade NE 6 to an NE 8 Program Assistant- Parks, Recreation & Cultural Services. The difference in pay grades from this reclassification (within the Edmonds Employee Association- formerly the SEIU union) will result in an approximate $458 per month increase (or approximately $5,596 for the year) for this position. The reclassification will allow for this position to take on a higher level of responsibility and to provide increased value to all of the department programs. The increased level of responsibility for this position will include additional duties such as: programming, allowing for work on brochures, updating the City’s (department) website, assisting with facility rentals and working on marketing. 5.5 Packet Pg. 61 The Program Assistant - Parks, Recreation & Cultural Services draft job description, which has been reviewed and approved by the union, is attached for review and approval. The existing Senior Office Specialist - Parks, Recreation & Cultural Services job description is also attached for reference. Attachments: Program Assistant - Parks Recreation Cultural Services Senior Office Specialist - Parks, Recreation & Cultural Services 5.5 Packet Pg. 62 Programs Assistant – Parks, Recreation and Cultural Services February, 2018 City of EDMONDS Washington PROGRAM ASSISTANT- Parks, Recreation and Cultural Services Department: Parks, Recreation & Cultural Services Pay Grade: NE-8 Bargaining Unit: SEIU FLSA Status: Non Exempt Revised Date: February 2018 Reports To: Recreation Supervisor POSITION PURPOSE: Supports and assists with special events, classes, programs and a variety of specialized clerical and technical duties in an assigned area of office providing information and assistance to others as required. PRINCIPAL ACCOUNTABILITIES:  Staffs the front office and provides customer service to participants, staff and the general public.  Provides administrative program support.  Coordinates training and scheduling of facility monitors, volunteers, and interns; provides emergency backup staffing. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  Performs various clerical duties including: answering telephones and greeting visitors; providing information in person or on the telephone or referring to appropriate personnel; opens, screens and routes mail.  Provides information and responds to inquiries. Processes, calculates, and monitors payments and deposits.  Assists with data collection, reports, recordkeeping, expense and revenue tracking, facility scheduling and staffing, program brochure preparation.  Maintains and organizes supplies and equipment, purchases and inventories materials, and communicates with staff.  Provides staff support and administrative assistance to boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions.  Assists supervisor, department personnel and other clerical staff as required; participates in assignments specific to the position.  Assists with publicizing and promoting programs, evaluating programs, new participant outreach, and quality assurance.  Performs registration procedures to include: enrolling in classes, accepting and receipting payments, maintaining wait lists, performing transfers, issuing class adjustments and refunds, program scholarships, compiling daily system totals and reconciliation for daily receipts of cash, check and credit card payments. 5.5.a Packet Pg. 63 Attachment: Program Assistant - Parks Recreation Cultural Services (Program Assistant- Parks, Recreation & Cultural Services Programs Assistant – Parks, Recreation and Cultural Services February, 2018  Creates and maintains instructor contracts and enters into the City’s record management software. Coordinates the processing of contracts.  Updates the City website regarding recreation programs as assigned.  Responsible for facility rentals, calculates and monitors payments, deposits, refunds and schedules and oversees rental staff, marketing and promotion. Required Knowledge of:  Ability to communicate clearly both verbally and in writing, in person and on the telephone.  Computer skills, e.g. Microsoft Office, copy machine, calculator, and multi-line telephone system.  Registration software (for enrolling in classes and programs) preferred - Active.  Basic office procedures and use of applicable office equipment.  Computer programs: MS Office Suite- Microsoft Word, Excel and Publisher software as well as Outlook and Internet Explorer.  Basic mathematics and bookkeeping principles.  Recordkeeping, time management and organizational skills to prioritize work and meet deadlines.  Best customer service practices.  Experience in working with volunteers and the public  Flexibility to work well with people of all ages and abilities, and ability to adapt to changing work assignments. Required Skills in:  Customer service skills, cashiering and receipting of payments.  Strong oral and written communication skills, the ability to work effectively with the staff, volunteers and the public, and managing multiple tasks.  Maintaining records, files, and information in compliance with laws, policies, and procedures.  Interpreting, applying and explaining rules, regulations, policies, procedures and laws.  Preparing a variety of reports, logs, records and files related to assigned activities.  Maintaining confidentiality of sensitive information; working confidentially with discretion.  Problem solving, being flexible and working with diverse personalities.  Researching a variety of subjects and presenting information in an efficient, accurate manner.  Flexibility to work well with people of all ages and abilities, and ability to adapt to changing work assignments.  Utilizing and learning personal computer software programs and other relevant software affecting assigned work.  Meeting schedules and time lines and ability to work independently.  Communicating effectively verbally and in writing, including public relations and customer service.  Preparing a variety of program materials including press releases. MINIMUM QUALIFICATIONS:  High School Graduate or G.E.D.  Six months experience working in education, recreation, environmental, social or leisure services (experience teaching or supervising children is desirable and/or working with volunteers) and one year experience in an administrative support position.  Two years customer service and cashiering or bookkeeping experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Possession of a valid Washington State Driver's License or the ability to secure a reasonable transportation accommodation to perform the essential duties and responsibilities of the position.  Must be able to successfully pass a background check. 5.5.a Packet Pg. 64 Attachment: Program Assistant - Parks Recreation Cultural Services (Program Assistant- Parks, Recreation & Cultural Services Programs Assistant – Parks, Recreation and Cultural Services February, 2018 WORKING CONDITIONS: Environment:  Office environment.  Constant interruptions.  Driving a vehicle to conduct work. Physical Abilities:  Hearing, speaking or otherwise communicating to exchange information in person or on the phone.  Reading and understanding a variety of materials.  Operating a computer keyboard or other office equipment  Sitting, standing or otherwise remaining in a stationary position for extended periods of time.  Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.  Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards:  Contact with potentially angry or upset individuals. Incumbent Signature: ____________________________________ Date: ________________________ Department Head: _______________________________________ Date: ________________________ 5.5.a Packet Pg. 65 Attachment: Program Assistant - Parks Recreation Cultural Services (Program Assistant- Parks, Recreation & Cultural Services Programs Assistant – Parks, Recreation and Cultural Services February, 2018 5.5.a Packet Pg. 66 Attachment: Program Assistant - Parks Recreation Cultural Services (Program Assistant- Parks, Recreation & Cultural Services Senior Office Specialist– Parks & Recreation October 2012 City of EDMONDS Washington SENIOR OFFICE SPECIALIST- Parks & Recreation Department: Parks, Recreation & Cultural Services Pay Grade: NE-6 Bargaining Unit: SEIU FLSA Status: Non Exempt Revised Date: October 2012 Reports To: Recreation Manager POSITION PURPOSE: Under general supervision performs a variety of specialized clerical and technical duties in an assigned area of office providing information and assistance to others as required. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  Performs a variety of technical and clerical duties such as: posting records, making arithmetic computations and compiling and recording information from clearly indicated sources.  Develops, prepares and maintains computerized records, inventories lists, logs and files related to office activities, customer service and other data specific to the assignment; proofreads various written materials such as reports, letters and other materials and assure accuracy.  Performs various clerical duties including: answering telephones and greeting visitors; providing information in person or on the telephone or referring to appropriate personnel; opens, screens and routes mail.  Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness.  Receives/processes fees, applications, permits, refunds and other materials according to established procedures; communicates with accounting personnel as needed; prepares receipts and deposits as appropriate.  Types correspondence, memoranda, reports, requisitions, forms and other documents; operates a computer to enter data and generate letters, records and reports.  Provides information and services to other City departments and personnel, various outside agencies and organizations and the general public; promotes recreation classes to the public and maintain a computerized list of classes and register participants as assigned.  Provides staff support and administrative assistance to boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions.  Schedules appointments and meetings and notifies appropriate individuals of meeting times and locations; arranges for meeting facilities as needed; prepares calendars as required.  Assists supervisor, department personnel and other clerical staff as required; participates in assignments specific to the position.  Operates office machines including: computers, copiers, calculators, typewriters and other equipment as assigned. 5.5.b Packet Pg. 67 Attachment: Senior Office Specialist - Parks, Recreation & Cultural Services (Program Assistant- Parks, Recreation & Cultural Services JOB DESCRIPTION Senior Office Assistant – Parks & Recreation Senior Office Assistant – Parks & Recreation October 2012 Required Knowledge of:  Administrative functions and operations of a City government.  Policies and objectives of assigned program and activities.  Accurate, lawful, and efficient record-keeping techniques.  Interpersonal skills using tact, patience and courtesy.  Principles of customer service and public relations.  Proper telephone etiquette.  Effective oral and written communication principles and practices.  Modern office procedures, methods, and equipment including computers and computer applications sufficient to perform assigned work.  English usage, spelling, grammar and punctuation.  Principles of business letter writing. Required Skill in:  Adding, subtracting, multiplying and dividing quickly and accurately.  Planning and performing technical administrative office coordination duties.  Maintaining records, files, and information in compliance with laws, policies and procedures.  Answering telephones and greeting the public courteously  Successfully meeting schedules and time lines and the ability to work independently.  Preparing a variety of reports, logs, records and files related to assigned activities.  Determining appropriate action within clearly defined guidelines.  Being flexible and able to work with diverse personalities  Researching a variety of subjects and presenting information in an efficient, accurate manner.  Utilizing personal computer software programs and other relevant software affecting assigned work.  Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.  Communicating effectively verbally and in writing, including public relations and customer service. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate supplemented by college level course work in secretarial science and two years of office clerical experience including some public contact. Required Licenses or Certifications: Valid State of Washington Driver’s License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment:  Office environment.  Constant interruptions.  Driving a vehicle to conduct work. Physical Abilities: 5.5.b Packet Pg. 68 Attachment: Senior Office Specialist - Parks, Recreation & Cultural Services (Program Assistant- Parks, Recreation & Cultural Services JOB DESCRIPTION Senior Office Assistant – Parks & Recreation Senior Office Assistant – Parks & Recreation October 2012  Hearing, speaking or otherwise communicating to exchange information in person or on the phone.  Reading and understanding a variety of materials.  Operating a computer keyboard or other office equipment.  Sitting, standing or otherwise remaining in a stationary position for extended periods of time.  Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.  Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards:  Contact with potentially dissatisfied or abusive individuals. Incumbent Signature: ____________________________________ Date: ________________________ Department Head: _______________________________________ Date: ________________________ 5.5.b Packet Pg. 69 Attachment: Senior Office Specialist - Parks, Recreation & Cultural Services (Program Assistant- Parks, Recreation & Cultural Services City Council Agenda Item Meeting Date: 03/6/2018 Final Acceptance of Downtown CXT Prefabricated Restroom Project Staff Lead: Thom Sullivan Department: Public Works & Utilities Preparer: Scott Passey Background/History In pursuit of Strategic Action Plan Item 3a.2) reading…Develop a public restroom facility to serve pedestrians, customers, and tourists in the Downtown district., and in response to growing public demand, the City Council approved funding in the 2016 budget for construction of a restroom complex to be developed adjacent to City Hall. Pursuant to Council direction (March 2016) design was initiated on the "Concept Two" site plan, supplemented by addition of a unisex/family restroom. On February 27, the Council PPP Committee reviewed and approved this item for placement on the consent agenda at the following Council meeting. Staff Recommendation All work is complete at this time and contract close-out is on-going. Staff recommends the Council accept the project. Narrative The project consisted of demolition of selected portions of the parking lot, site preparation for a new restroom, and support of the prefabricated restroom placement (building furnished by Owner) and related site improvements. The work involved grading, new underground utilities, precast pavers, asphalt paving and patching, masonry, carpentry, irrigation, landscaping and site restoration. The City purchased the restroom building and paid for delivery and placement. The Contractor prepared the site and utilities, supported the delivery and finished the building, modified the parking and constructed an adjacent plaza. Total project construction cost was $436,573.73. This included $3,000 to satisfy the 1% for the Arts program. 5.6 Packet Pg. 70 City Council Agenda Item Meeting Date: 03/6/2018 Authorization to Purchase - 2018 Envirosight video inspection truck Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Scott Passey Background/History The Storm Division received approval for the purchase of a Video Inspection Truck (DP #124). On February 27, the Council PPP Committee reviewed and approved this item for placement on the consent agenda at the following Council meeting. Staff Recommendation It is recommended that authorization be given to the Department of Public Works to purchase (1) 2018 Envirosight video inspection truck from True North Environmental Equipment through the National Joint Powers Alliance (NJPA) purchasing group. Narrative This truck was approved as a Storm Division decision package for 2018. (DP #124). The video equipment will be in a 14’ box on a gas-powered Ford E-450 chassis. The exact price is unknown to date, but estimated at $301,000. The final amount will be below the $315,000 approved in the decision package. Final estimated amounts and supporting documents will be made available before Council's approval of the item. A deadline of March 30th is required for as lead-time on the new E-450. 5.7 Packet Pg. 71 City Council Agenda Item Meeting Date: 03/6/2018 Authorization for Mayor to sign a Supplemental Agreement with Murraysmith for the 2019 Sewer Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On March 21, 2017, Council approved Murraysmith to be the consultant to provide design services for the 2018 and 2019 Sewerline Replacement Projects. On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the March 6th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement. Narrative The City issued a Request for Qualifications (RFQ) in November 2016 to hire a consultant to provide design engineering services for the 2018 and 2019 Sewerline Replacement Projects. The City received statements of qualifications from nine engineering firms and the selection committee selected Murraysmith to provide design engineering services for the 2018 and 2019 Sewerline Replacement Projects. On March 21, 2017 Council approved Murraysmith to be the consultant to provide design services for the 2018 and 2019 Sewerline Replacement Projects and authorized the mayor to sign the Professional Services Agreement for the projects that were scheduled to be designed as part of the 2018 Sewerline Replacement Project. A separate contract has now been negotiated for projects planned to be constructed in 2019. The City has negotiated a consultant fee of $201,365. This agreement will allow Murraysmith to provide services for the design of this project. The majority of this contract will be funded by the Sewer Utility Fund with the remainder coming out of the Water fund for one site where watermain will be replaced as well. The selection of the sites was determined using the data supplied in the 2013 Comprehensive Sewer System Plan dated August 2013, coordinating with upcoming road, water, and storm drain projects, and input from Public Works. Projects for 2019 will focus on replacement of pipe by fixing slope and damage issues on existing pipes that cannot be addressed via trenchless construction methods. 5.8 Packet Pg. 72 Attachments: Murraysmith Supplemental Agreement Vicinity Map 5.8 Packet Pg. 73 Original Contract No. Supplemental Agreement 1 No. CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division DAVE EARLING MAYOR SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT 2019 Sewerline Replacement Project WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and Murraysmith, hereinafter referred to as the “Consultant”, entered into an underlying agreement for design, engineering and consulting services with respect to a project known as 2019 Sewerline Replacement Project, dated March 29, 2017; and WHEREAS, additional tasks to the original Scope of Work have been identified to create a design, bid, build package for projects to be constructed in 2019 (Phase 2); NOW, THEREFORE, in consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of March 29, 2017 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $274,385 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $201,365 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not-to-exceed amount of $475,750 ($274,385 plus $201,365). 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. 5.8.a Packet Pg. 74 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) \\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E8GA.2019 Sewerline Replacement\Murraysmith.Supp 1.doc DONE this day of , 20 . CITY OF EDMONDS MURRAYSMITH By: By: Mayor David O. Earling Title: ATTEST/AUTHENTICATE: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 5.8.a Packet Pg. 75 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) \\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E8GA.2019 Sewerline Replacement\Murraysmith.Supp 1.doc STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5.8.a Packet Pg. 76 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 1 SCOPE OF WORK CITY OF EDMONDS 2019 SANITARY SEWER REPLACEMENT PROJECT ENGINEERING SERVICES BACKGROUND Murraysmith, Inc., formerly Murray, Smith & Associates, Inc., has developed the following scope of work and fee estimate to provide engineering services for the City of Edmonds (City) 2018-2019 Sanitary Sewer Replacement project. The two-year program includes two separate design-bid-build packages with the first set of projects constructed in 2018 (Phase 1) and the second set of projects constructed in 2019 (Phase 2). Phase 1 is currently in the final design phase and it is anticipated to be under construction in summer of 2018. This scope includes preliminary and final design engineering services for the 2019 Sanitary Sewer Replacement projects (Phase 2). The specific project locations were reviewed with the City at a January 24th meeting and are described below and as shown in the attached document, as provided by the City. • Site 1: 76th Ave. W, at the intersection with McAleer Way • Site 2: 76th Ave. W, from north of 242nd St. SW to south of 243rd Pl. SW • Site 3: 78th Ave. W and 240th St. SW, from 238th Pl. SW to west of 78th Ave W • Site 4: 72nd Ave. W, from 210th St. SW south • Site 5: 86th Pl. W across Maplewood Ln • Site 6: Alder St., at end of street at Yost Park • Site 7: Admiral Way, south of Dayton (survey data only) SCOPE OF WORK Task 1 - Project Management and Coordination This task provides for management of the project and coordination with the project team. Elements of this task will include: 1.1 Correspondence and Coordination with City - All communication will be coordinated through the City’s Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Budget Review, Invoices and Progress Reports - Murraysmith’s Project Manager will monitor project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. EXHIBIT A 5.8.a Packet Pg. 77 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 2 1.3 Kick-off and Project Coordination Meetings - Prepare for and conduct project kick-off meeting with City staff and key team members to discuss the project, review project schedule and discuss key elements of the project. In addition, prepare for and conduct up to four (4) project coordination or review meetings with City staff to discuss project elements. Prepare meeting agenda and record meeting summary to document items discussed and transmit to City. 1.4 Quality Assurance/Quality Control (QA/QC) - Perform in-house quality assurance reviews of all deliverables. Assumptions: • Murraysmith will prepare for and attend one (1) kick-off meeting and up to (4) project coordination or review meetings during the design phase. City Responsibilities: • Attend kick-off meeting and project coordination meetings Murraysmith Deliverables to City: • Correspondence, e-mails and other documentation • Monthly billing statements and activity reports • Kick-off meeting agenda and minutes • Project coordination meeting agenda and summary Task 2 – Data Gathering and Utility Coordination This task consists of data gathering and utility coordination work. Elements of this task will include: 2.1 Data Collection and Review - Work under this subtask includes gathering and reviewing all relevant data to complete the preliminary engineering tasks. A number of documents and reports will be requested and reviewed as part of this task, including record drawings and CCTV inspections and deficiency reports. Murraysmith will develop a formal “Request for Information” process and coordinate with the City during data collection to ensure all necessary information is gathered for the project. 2.2 Utility Coordination and Analysis - Acquire utility system mapping, perform a utility conflict analysis and identify potential utility conflicts. Develop a list of potential conflict locations to obtain specific utility information, including dimensions, location and depth, utilizing potholing techniques on an as-needed basis. Assumptions: • Murraysmith will review relevant data for all project locations. City Responsibilities: • City to provide CCTV inspection and deficiency reports • City to provide all available as-built documents for City facilities 5.8.a Packet Pg. 78 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 3 Murraysmith Deliverables to City: • Electronic copy of formal “Request for Information” Task 3 – Preliminary Design This task provides for preliminary engineering design services for the proposed sanitary sewer replacement project sites and includes the following elements: 3.1 Plans (30% Design Completion Level) - Using the project information developed in the previous tasks, prepare preliminary design drawings to the 30% design completion level. Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 3.2 Engineer’s Opinion of Probable Construction Cost - A preliminary engineer’s opinion of probable construction cost to 30% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for the project. Assumptions: • The complete Project Contract Document package (front end, specifications, appendices, etc.) will not be prepared for the preliminary design phase. • Murraysmith will follow the City’s cost estimating policy in preparing the Engineer’s Opinion of Probable Construction Cost. • Cost estimates for each site will be prepared as separate bid schedules. • Site 7 does not include design elements. A plan and profile showing surveyed manhole rim and invert elevations and GIS topography will be developed for Site 7 and included in the preliminary plan set only. City Responsibilities: • Complete review of the preliminary design drawings, engineer’s opinion of probable construction cost and all supporting documentation with verbal or written comments. City review period is assumed to be 2 weeks. Murraysmith Deliverables to City: • One (1) electronic copy in PDF format of the 30% design drawings. • One (1) electronic copy of engineer’s opinion of probable construction cost. • Electronic copy of 30% design drawings in AutoCAD Civil 3D 2016 format. Task 4 – Final Design This task will produce final plans for the project with direction from the preliminary design work task for the projects that will be incorporated into the 2019 Sewer Replacement bid package. Final design plans will be presented at the 60% and 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. Elements of this task will include: 5.8.a Packet Pg. 79 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 4 4.1 Plans, Specifications, and Estimate (60% and 90% Design Completion Level) A. The preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. Develop design plans and engineer’s opinion of probable construction cost to approximately 60% and 90% design completion level. A preliminary list of drawings anticipated in the complete plan set is shown below; actual list may differ depending on final set of improvements to be designed. Waterline replacement drawings for Site 5’s 2018 Water Replacement project prepared by Blueline Group, will be incorporated into the plan set. Drawing No. Description General G1 Cover Sheet, Vicinity Map, List of Drawings G2 Legend and Abbreviations G3 General Notes G4 Survey Control Plan and Notes Civil C1 through C6 Sewer Plan and Profile C7 through C8 Water Plan and Profile D1 through D4 Civil Details B. Murraysmith will prepare technical specifications and appendices to support the sewer and water design and will include in the project Contract Documents. Specifications will be prepared based on the WSDOT Standard Specifications, latest edition. The City's front end specifications will be reviewed to ensure consistency between technical specifications and contractual documents. C. An engineer’s opinion of probable construction cost will be developed and will include a schedule of estimated quantities, unit prices, and total construction cost for the project. D. Submit 60% and 90% design package, including complete plan set, specifications, project schedule and engineer’s opinion of probable construction cost, to the City for review and comment. 4.2 Final Bid Ready Plans, Specifications & Estimate A. The 90% design package will be revised and further developed to incorporate comments from the City’s review of the 90% design. Develop design plans, project schedule and engineer’s opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid-ready design package. B. Submit stamped and signed bid-ready Contract Documents to City for distribution. 5.8.a Packet Pg. 80 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 5 4.3 Constructability Review - Provide a limited constructability review of the proposed improvements in support of the City’s constructability review and identify issues that could affect the construction of the improvements as designed or the construction schedule. 4.4 Permitting Support (Limited) - Provide assistance as required in developing figures, preliminary plans, information and supporting graphic documentation for permits prepared and submitted by the City. Assumptions: • Murraysmith shall apply a Washington Professional Engineer’s stamp with signature and date on the final bid-ready edition of the sewer design plans and specifications. • Waterline replacement plans shall be prepared by Blueline Group and they shall apply a Washington Professional Engineer’s stamp with signature and date on the final bid-ready waterline replacement plans. • All services provided by Blueline Group shall be under a separate Agreement with the City. • City will take the lead in preparing permits and coordinating project elements with key stakeholders, including franchised utilities and public as affected by the project. • Review comments will be received in a complete, single submittal. Multiple rounds of review comments on the same design completion submittal are not anticipated. • Murraysmith’s support services for permitting will be performed up to the extent of the fee estimate for the permitting support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • The need for restoration plans is not anticipated. The Contractor shall be responsible for restoration in accordance with the specifications. • Contractor shall be responsible for the development of traffic control and erosion control plans. • City to coordinate and submit bid-ready contract documents to Builders Exchange or similar service. • Murraysmith will follow the City’s cost estimating policy in preparing the Engineer’s Opinion of Probable Construction Cost. • Cost estimates and design plans for each site will be prepared as separate bid schedules. City Responsibilities: • Complete technical review of the documents at 60% and 90% design completion level with verbal or written comments. City review period for the submittal is 2 weeks. • Provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred front-end sections. • City to provide AutoCAD drawings of standard details to be incorporated into the contract documents. • City to provide a constructability review of the proposed improvements. • City will take the lead in coordinating any State and Federal permits. Murraysmith Deliverables to City: • Submission for 60% and 90% design packages include an electronic copy in PDF format of plan set, specifications (also in MS Word), project schedule and engineer’s opinion of probable construction cost on CD. 5.8.a Packet Pg. 81 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 6 • Electronic copy of 60%, 90% and 100% design drawings in AutoCAD 2016 Civil 3D format. • Final bid ready plans and specifications. Task 5 –Support During Bid Period (Limited) This task includes supporting the City on an as-needed basis in providing assistance during bidding of the project. Anticipated elements of this task include: 5.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors, equipment suppliers and other vendors regarding the project, plans and specifications. Maintain a written record of communications during the bidding process. Prepare and issue any addenda as necessary to clarify the contract documents. Assumptions: • The City will take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation etc. • Murraysmith’s support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • Support services associated with the waterline replacement shall be provided by Blueline Group under a separate Agreement with the City. Murraysmith Deliverables to City: • Draft addenda as required for the City to distribute to plan holders. Task 6 –Support During Construction (Limited) This task represents minimal involvement by Murraysmith during construction in support of the City’s on-site inspector and construction management staff for the Phase 1 project. Murraysmith’s services will be provided on an as-needed basis and will be limited to incidental support and periodic collaboration with the City and the construction contractor, all at the direction of the City. Anticipated elements of this task will include: 6.1 Pre-Construction Conference - Attend a pre-construction conference for the project and provide support to the City for specific agenda items. 6.2 Clarifications and Changes - At the request of the City, Murraysmith will assist with issuing clarifications to the construction contractor and producing design changes if necessary. 6.3 Record Drawings (As-built Drawings) - Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City. Assumptions: 5.8.a Packet Pg. 82 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 7 • Murraysmith will not be involved in construction meetings, on-site construction observation/inspection, submittal review and other construction administration/ management activities not identified above. • Murraysmith’s support services during construction will be performed up to the extent of the fee estimate for the Construction Management Assistance task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • For the purpose of developing this scope of work and associated fee estimate, two (2) clarifications and one (1) design change is anticipated. • Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. • Support services associated with the waterline replacement shall be provided by Blueline Group under a separate Agreement with the City. City Responsibilities: • City will provide the initial review of all requests for information. • City will provide on-site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor. • City will provide a single copy of complete and fully-coordinated construction markups for production of record drawings. Murraysmith Deliverables to City: • Written clarifications and design plan modifications, as requested • One (1) electronic copy in PDF format of record drawings • Electronic copy of record drawings in AutoCAD Civil3D 2016 format Task 7 – Surveying Services (Subconsultant Services) This task will provide surveying and base mapping services prepared by a licensed professional surveyor, which will be used to produce the design plans for the project. Surveying will be conducted by Murraysmith’s subconsultant Duane Hartman & Associates, Inc. (DHA). Murraysmith will coordinate the extent of the survey and review and provide comment on the base mapping to the surveyor. This task includes the following elements: 7.1 Control - Horizontal control (NAD 83/91) and vertical control (NAVD 88) shall be established from the nearest approved City control monument for each of the various project sites. Control monument selection and survey methodology to be used shall be coordinated with and approved by the City prior to beginning the control survey. All survey control work shall be recorded in a field book. 7.2 Utility Locates – For Sites 1 through 6, order and perform design locates (surface markings) of all known underground utilities and coordinate with City crews to physically locate all water service and sewer connections in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as-built drawings obtained. 7.3 Survey Scope – For Sites 1 through 6, show all known utilities including individual service lines, water meters, curb stops, water and gas valves, manholes, catch basins, power poles, 5.8.a Packet Pg. 83 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 8 buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of-way, centerline, property boundaries and easements on plans. Locate and map all private structures within City right-of-way and easements. Show property lines and field check street addresses. For Site 7, only obtain rim and invert elevations at each sewer manhole. 7.4 Base Mapping - The preliminary survey base map will be submitted electronically for review in PDF format. Base mapping will be provided at a scale of 1-inch = 20-feet and topographic contours at 2-foot intervals. Provide full-size hard copies of the final survey control drawing for project use. Assumptions: • Topographic survey will be prepared for Sites 1 through 6. The City will provide partial survey mapping for Site 5 and DHA will incorporate the previous survey information into one complete survey map. • Right-of-way limits will be shown using available GIS and AutoCAD information • Surveyor will provide private utility locator to perform locating services • Field stake and prepare up to six easement legal descriptions and exhibits City Responsibilities: • City crews to locate and surface mark all water service connections and sewer laterals in advance of field surveys • Review electronic copy of base map and provide written comments • Coordinate right-of-entry for surveying on private property • Provide existing survey mapping in AutoCAD format for Site 5. Murraysmith Deliverables to City: • Base mapping at scale of 1-inch =20-feet and topographic contours at 2-foot intervals • Copies of field notes, field book with survey control data, computer listings and computer readable files of the survey data points • Survey control drawing that is stamped and signed by a professional land surveyor Task 8 – Geotechnical Engineering and Environmental Support (Subconsultant Services) This task will provide geotechnical engineering services for the project in accordance with the City’s policy for Geotechnical Engineering Requirements for Utility Projects. The geotechnical engineering work will be conducted by Murraysmith’s subconsultant, Landau Associates, and will include field investigations (borings), laboratory testing, technical evaluation, and design recommendations. Murraysmith will coordinate proposed exploration boring locations and review and provide comment on the Geotechnical Report. This task includes the following elements: 8.1 Preliminary Site Assessment - Review geologic maps, soil surveys, and available geotechnical reports in the vicinity regarding subsurface soil and groundwater conditions. Review available reports and the Department of Ecology’s data base to assess the potential for encountering contaminated soils. Prepare traffic control plan and obtain right-of-way 5.8.a Packet Pg. 84 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 9 permitting for geotechnical investigation field work. Obtain utility clearance and review utility locates performed under the previous task. Perform site visit and assessment. 8.2 Geotechnical Field Study - Explore subsurface soil and groundwater conditions along the proposed alignment by drilling up to six (6) exploration borings approximately 10 to 20 feet below ground surface. Borings will be located in close proximity to the proposed sewer line replacement. It is anticipated that traffic control equipment and flaggers will be necessary for this work. The drilling, sampling, and groundwater observations will be accomplished under the direction of an experienced geotechnical engineer or engineering geologist from Landau Associates. A detailed log of materials and conditions uncovered during the course of the work will be maintained. Field testing shall be according to appropriate ASTM Standards and soil samples will be collected and transported to a laboratory for further testing. Once the samples are collected, each boring will be backfilled with imported materials and patched with concrete as applicable. 8.3 Data Reduction and Laboratory Analysis - Laboratory tests will be conducted to provide data on the important physical characteristics of the soils for engineering studies and analyses. The laboratory tests will be limited to standard classification tests, such as moisture content, particle size distribution and triaxial strength tests, as appropriate. 8.4 Geotechnical Report - Engineering analysis and evaluation of data obtained in prior subtasks will be performed and documented in a Geotechnical Report. A draft and final report will be prepared to document subsurface condition encountered at each exploration boring and provide recommendations for installation techniques for the proposed sewerline improvements that will include but not limited to shoring, dewatering and foundation stabilization. Assumptions: • Field investigation services will be scheduled to allow City to provide adequate notification to public • Up to six exploration borings are anticipated City Responsibilities: • City crews to locate and surface mark all water service connections and sewer laterals in advance of borings • Provide right-of-way use permit and City owned utility locates for exploration program • Review proposed boring locations and make site visit to confirm proposed exploration program • Provide available existing geotechnical investigation documents from past projects within the project vicinity Murraysmith Deliverables to City: • One PDF file of the draft and final Geotechnical Report Task 9 – Potholing Services (Subconsultant Services, Limited) 5.8.a Packet Pg. 85 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City of Edmonds MURRAYSMITH 2019 Sewer Replacement February 2018 Page 10 Murraysmith will coordinate with Applied Professional Services (APS) to conduct Potholing services on an as-needed basis. Services under this task will include conducting field investigations utilizing air vacuum excavation test-holes, defining existing utility locations and sizes, and documenting findings in a data sheet. APS will provide the appropriate traffic control measures. Murraysmith will coordinate the extent of the potholing and will review and provide comment on field notes/data sheets. Assumptions: • No temporary or permanent easements will be required. • Potholing services will be scheduled to allow City to provide adequate notification to public. • APS will conduct potholes per most current City of Edmonds potholing policy to verify potential utility conflicts. • Test holes will be backfilled per City requirements and paved as approved by the City. • APS will prepare and submit to the City traffic control plans and permit applications needed for all lane closures or detours. • Potholing will be performed up to the extent of the fee estimate for the Potholing Services task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. City Responsibilities: • Provide right-of-way use permit for potholing services. • Review proposed pothole locations and confirm proposed program Murraysmith Deliverables to City: • PDF copies of field notes and data sheets. Task 10 – Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated work not specifically identified in the scope of work tasks defined above. Such work items will be undertaken only after written authorization from the City. ESTIMATED SCHEDULE Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below, which reflects the City's desire to complete all design and construction work by the end of 2019. Factors beyond Murraysmith’s control may result in the schedule being extended. Notice to Proceed April 2018 Preliminary Design Submittal July 2018 60% Contract Document Submittal September 2018 90% Contract Document Submittal November 2018 Final Contract Document Submittal December 2018 Bidding and Award January/February 2019 Construction April-September 2019 5.8.a Packet Pg. 86 Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer Replacement Project) Princ. Princ.Prof.Eng.Tech.Admin.Eng. VIEng. VEng. IVDes. IIIVII$248$239$152$134$143$99TJPTCLSMTDJBHCMANB2DHALandauAPSMileageCADDPrint & ReproductionTask 1 - Project Management and Coordination1.1Correspondence and Coordination w/City12212265,278$ -$ -$ -$ 10$ 5,288$ 1.2Budget Review, Invoices and Progress Reports6126243,906$ -$ -$ -$ 10$ 3,916$ 1.3Kick-off and Project Coordination Meetings15241622599,996$ -$ 100$ 36$ -$ 10,132$ 1.4QA/QC1626245,358$ -$ -$ -$ 10$ 5,368$ Subtotal49454162813324,538$ -$ -$ -$ -$ 100$ 36$ 30$ 24,704$ Task 2 - Data Gathering and Utility Coordination2.1Data Collection and Review28121233,419$ -$ -$ -$ 10$ 3,429$ 2.2Utility Coordination and Analysis6182263,610$ -$ -$ 61$ -$ 3,671$ Subtotal20143021497,029$ -$ -$ -$ -$ -$ 61$ 10$ 7,100$ Task 3 - Preliminary Design3.130% Plans9243632210315,478$ -$ 100$ 576$ -$ 16,154$ 3.2Engineer's Opinion of Const. Cost349162,558$ -$ -$ -$ -$ 2,558$ Subtotal120284532211918,036$ -$ -$ -$ -$ 100$ 576$ -$ 18,712$ Task 4 - Final Design4.1Plans, Specs, & Estimate (60%, 90%)12529676824435,404$ -$ 100$ 1,368$ -$ 36,872$ 4.2Final Bid Ready PS&E616302448011,768$ -$ 50$ 432$ -$ 12,250$ 4.3Constructability Review32491,830$ -$ -$ -$ -$ 1,830$ 4.4Permitting Support (Limited)464141,984$ -$ -$ 72$ -$ 2,056$ Subtotal212761321041234750,986$ -$ -$ -$ -$ 150$ 1,872$ -$ 53,008$ Task 5 - Support during Bid Perioed (Limited)5.1Bidder Inquiries and Addenda34822192,908$ -$ 36$ -$ 2,944$ Subtotal304822192,908$ -$ -$ -$ -$ -$ 36$ -$ 2,944$ Task 6 - Support during Construction (Limited)6.1Pre-Construction Conference4481,144$ -$ 25$ -$ -$ 1,169$ 6.2Clarifications and Changes2686223,338$ -$ -$ 108$ -$ 3,446$ 6.3Record Drawings3610192,690$ -$ -$ 180$ -$ 2,870$ Subtotal201318160497,172$ -$ -$ -$ -$ 25$ 288$ -$ 7,485$ Task 7 - Surveying Services (Subconsultant)448162,288$ 28,036$ 28,036$ 25$ 144$ 30,493$ Subtotal004480162,288$ 28,036$ -$ -$ 28,036$ 25$ 144$ -$ 30,493$ Task 8 - Geotech Eng (Subconsultant)284142,248$ 27,782$ 27,782$ 25$ -$ -$ 30,055$ Subtotal208400142,248$ -$ 27,782$ -$ 27,782$ 25$ -$ -$ 30,055$ Task 9 -Potholing Services (Subconsultant, As Needed)246840$ -$ -$ 6,000$ 6,000$ 25$ -$ -$ 6,865$ Subtotal0024006840$ -$ -$ 6,000$ 6,000$ 25$ -$ -$ 6,865$ Task 10 - Unanticipated Task Reserve (As Needed)20,000$ -$ -$ -$ -$ 20,000$ Subtotal000000020,000$ -$ -$ -$ -$ -$ -$ -$ 20,000$ TOTAL91620326116625752136,045$ 28,036$ 27,782$ 6,000$ 61,817$ 450$ 3,013$ 40$ 201,365$ ExpensesMileage:Current IRS Rate ($0.545/mile)CADD Hardware/Software:$18.00/hourPrinting and Reproduction:At CostTASKSubconsultantTotalMURRAYSMITH LABOR HOURSESTIMATED FEESMurraysmith LaborTotalTotal HoursSubconsultantsExpenses2019 SANITARY SEWER REPLACEMENT PROJECTEXHIBIT BPROPOSED FEE ESTIMATECITY OF EDMONDSCity of EdmondsFebruary 2018MURRAYSMITHEngineers/Planners2019 Sewer ReplacementPage 1 5.8.aPacket Pg. 87Attachment: Murraysmith Supplemental Agreement (Supplement with Murraysmith for the 2019 Sewer City of Edmonds Mapbook 2019 Sewerline Replacement Project Sites Site 1 Site 4 Site 5 Site 7 (Survey Only) Site 6 Site 3 Site 276th Ave WMain St Ol ympic View D r 196th St SW Pine St 84th Ave W220th St SW88th Ave W68th Ave W9th Ave NBowdoin Wy 212th St SW Dayton St 100tnAveW7 4 t h A v e W 208th St SW T a l bot R d N 205th St/244th St SW3rd Ave SOlympic Ave5th Ave S200th St SW Lund's Gulch Rd 224th St SW Timber Ln80th Ave W95th Pl W168th St SW75thPLW 96th Ave W72ndAveWM e a d owd ale Rd Maplewood DrSunset Ave N2 31s t St SW 206th St SW Meadow d a l e B eachRd 83rdAveW240th St SW 66th Ave W80th Ave W74thAveW66th Ave W§¨¦I-5 ¯99 ¯104 ¯524 ¯104 ¯104 5.8.b Packet Pg. 88 Attachment: Vicinity Map (Supplement with Murraysmith for the 2019 Sewer Replacement Project) City Council Agenda Item Meeting Date: 03/6/2018 Report on Bids for the 2018 Watermain Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the March 6th consent agenda for approval. Staff Recommendation Award contract to D&G Backhoe in the amount of $1,422,223.61, and authorize a 10% management reserve for changes and unforeseen conditions during construction. Narrative The project entails the installation of approximately 3,500 lineal feet of water main, approximately 450 lineal feet of storm drain and four pressure reducing valve (PRV) stations. On February 22, 2018, the City received five bids for the project. The bids ranged from a low of $1,422,223.61 to a high of $2,088,286.26. The bid summary is attached as Exhibit 1. D&G Backhoe submitted the apparent low bid in the amount of $1,422,223.61. A review of the low bidder’s record for responsibility and responsiveness is underway. The project costs are being funded by the 421 Water Fund, excepting the stormwater portion, which will be funded by the 422 Stormwater Fund. Attachments: Exhibit 1 - Bid Summary Exhibit 2 - Vicinity Map Exhibit 3 - Budget 5.9 Packet Pg. 89 1 2 3 4 5 Kar-Vel Const B&B Utilities McCann Const SRV Construction CONTRACTOR BASE BID -$ 1,422,223.61$ ADDITIVE BID TOTAL D&G Backhoe CITY OF EDMONDS PROJECT NAME: 2018 Watermain Replacement PROJECT No.: E6JC City No.: c493 Bid Date: 2/22/2018 Bid Time: 2:00pm Engineer's Estimate: $1.74M 1,814,807.17$ -$ 1,814,807.17$ 1,422,223.61$ -$ 1,674,407.61$ 1,674,407.61$ 1,687,782.16$ -$ 1,687,782.16$ 2,088,286.26$ -$ 2,088,286.26$ 5.9.a Packet Pg. 90 Attachment: Exhibit 1 - Bid Summary (Report on Bids for the 2018 Watermain Replacement) Sibrel, City of Edmonds, 2016 City of Edmonds Vicinity Map 2018 Waterline Replacement Project Replacement Sites: 1.88th Ave W at 185th St SW 2.188th St SW at 89th Ave W 3.192nd St SW at 89th Ave W 4.Maplewood Dr at 12th Ave W 5.221st Pl SW at 76th Ave W 6.Ocean Ave and Water St 7.Soundview Pl and Wharf St 8.Puget Ln at 8th Ave N 9.Bowdoin Way at Reservoir 5.9.b Packet Pg. 91 Attachment: Exhibit 2 - Vicinity Map (Report on Bids for the 2018 Watermain Replacement) 2018 Watermain Replacement Project Proposed Construction Budget Description Amount Contract Award 1,422,224$ Construction Management, Inspection & Testing (15%)213,334$ Permits 1,000$ Management Reserve (10%)142,222$ Total =1,778,780$ Construction Funding Funding Amount 421 Funds Available for2018 Watermain Project 2,018,080$ 422 Funds Available for2018 Watermain Project 111,000$ Total =2,129,080$ 5.9.c Packet Pg. 92 Attachment: Exhibit 3 - Budget (Report on Bids for the 2018 Watermain Replacement) City Council Agenda Item Meeting Date: 03/6/2018 Report on Bids for the Five Corners Reservoir Re-Coating Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the March 6th consent agenda for approval. Staff Recommendation Award contract to Redside Construction in the amount of $2,822,374.05, and authorize a 10% management reserve for changes and unforeseen conditions during construction. Narrative The project will recoat the interior and exterior surfaces of the 1.5 MG and 3.0 MG reservoirs. It will modify the inlet pipe and access hatch and structurally reinforce the roof of the 1.5 MG reservoir and modify the overflow pipes, vents, railings, ladders, sample ports and manways of the 1.5 MG and 3.0 MG tanks. Site piping will also be upgraded to allow the 1.5 MG reservoir to be used for the 596 pressure zone and to improve existing overflow and drain lines. Cathodic protection systems for the reservoirs are bid add alternates. On February 8, 2018, the City received five bids for the Five Corners Reservoir Recoating Project. The bids ranged from a low of $2,476,448.81 to a high of $3,274,275.35, including add alternates. The engineer’s estimate was $2,738,960.77. The low bid submitted by Simpson Sandblasting & Special Coatings was determined to be nonresponsive because an electrical subcontractor was not listed in the proposal as required by the RCW. Redside Construction submitted the low responsive bid in the amount of $2,822,374.05. A review of the low responsive bidder’s record has been completed, and it was determined that the Supplemental Bidder Criteria have been met. All add alternates will be executed for $48,505.53. Construction is expected to begin in March and be completed by summer 2019. The project costs are being funded by the 421 Utility Fund. Budget History: The $2,200,000 construction budget for 2018 as shown on the current CIP covered only the costs of removal of the existing water reservoir coating and recoating the interior and exterior of both reservoirs. During the 2017 budgeting process, staff implemented a more formal verification process to determine if these structures met the most current seismic codes and if there were any other maintenance needs or problems that needed to be addressed for the two reservoirs as part of the recoating project. 5.10 Packet Pg. 93 This verification approach is similar to what staff does for all our utility capital projects. Staff reviews all infrastructure systems within the project area to determine if they are other replacement or repair projects needing to be done in the near future that would be most efficiently done at the same time as the subject project. Due to the complexities of the reservoir system, the verification process took longer than expected and was not completed until after the 2018 capital budget had been finalized. The results of the structural portion of the verification process showed: · The 1.5 million gallon reservoir required structural upgrades so to meet current earthquake standards and improve access into the reservoirs · The 3.0 million gallon reservoir required structural upgrades to improve access into the reservoir and improve functionality Other portions of the verification process determined: · Waterline piping directly outside of the reservoirs should be replaced to allow the 1.5 million gallon reservoir to be filled and used at the same time, greatly improving functionality and flexibility · Additional personnel fall safety systems should be added to improve staff safety when accessing reservoirs · Pipe inlets and outlets should be replaced to improve overall function of the reservoirs and improve mixing in the reservoirs. This helps meet water quality goals and standards · A cathodic protection system should be added to slow corrosion of the tank and improve its remaining useful life The additional funding required to cover this additional scope is $1,200,000. These funds will come from an under-run of the 2017 Water main Replacement project (savings of $500,000), bids lower than estimated for the 2018 Water main Replacement project (savings of $350,000+), and reducing scope for main replacements in 2019/2020 as needed to achieve the total required savings of $1,200,000. This will keep Water Fund expenditures consistent with the projected capital spending in our current utility rate study. Attachments: Bid Summary Five Corners Reservoir Construction Budget Vicinity Map 5.10 Packet Pg. 94 1 2 3 4 5 CITY OF EDMONDS PROJECT NAME: Five Corners Reservoir Recoating Project PROJECT No.: E5KA City No.: c473 Bid Date: 2/8/2018 Bid Time: 2:00pm BASE BID ALT TOTAL $63,091.60 T Bailey, Inc. $2,476,448.81 $2,822,374.05$2,907,022.68$31,435.50 CONTRACTOR Simpson Sandblasting & Special Coatings, Inc.* Redside Construction, LLC $2,773,868.52 $48,505.53 Engineer's Estimate $2,695,502.80 $2,738,961.00 $2,875,587.18 * Bid determined to be nonresponsive HCI Industrial & Marine Coatings, Inc. $2,413,357.21 Long Painting Company $57,295.34 $3,225,743.35 $48,532.00 $3,274,275.35 $3,030,746.15$2,973,450.81 $43,458.20 5.10.a Packet Pg. 95 Attachment: Bid Summary (Report on Bids for the Five Corners Reservoir Re-Coating Project) Five Corners Reservoir Recoating Project Proposed Construction Budget Description Amount Contract Award 2,822,374$ Construction Management, Inspection & Testing (13%)366,900$ Permits 5,500$ Management Reserve (10%)282,200$ Total =3,476,974$ Construction Funding Funding Amount 421 Funds Available for Five Corners Reservoir Recoating 3,476,974$ Total =3,476,974$ 5.10.b Packet Pg. 96 Attachment: Five Corners Reservoir Construction Budget (Report on Bids for the Five Corners Reservoir Re-Coating Project) Sibrel, City of Edmonds, 2016 City of Edmonds Vicinity Map Five Corners Reservoir Recoating Project Five Corners Reservoir 5.10.c Packet Pg. 97 Attachment: Vicinity Map (Report on Bids for the Five Corners Reservoir Re-Coating Project) City Council Agenda Item Meeting Date: 03/6/2018 Report on bids for the 238th Walkway (Edmonds Way to Hwy 99) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the March 6th consent agenda for approval. Staff Recommendation Award contract to Thomco Construction in the amount of $453,528.10, and authorize a 10 management reserve for changes and unforeseen conditions during construction. Narrative This project involves the installation of approximately 1000LF of sidewalk on the north side of 238th St SW between Edmonds Way (SR 104) and Hwy 99. The project will fill in the gaps in the existing pedestrian infrastructure, install a mid-block crossing with a Rapid Flashing Beacon, and install minor associated stormwater improvements. The project will also install a sidewalk in the traffic island at the intersection of 238th St SW and Edmonds Way. On February 15, 2018, the City received nine bids for the 238th St SW Walkway project. The bids ranged from a low of $453,528.10 to a high of $758,456.00. The bids have been tabulated and are attached as Exhibit 1. Thomco Construction submitted the low responsive bid in the amount of $453,528.10. The engineer’s estimate was $500,351.00. The project costs are being funded by a combination of Transportation Improvement Board (TIB) Grants, REET, and City Stormwater funds. A project construction budget is attached as Exhibit 2. The project funding includes the $250,000 TIB Complete Streets Grant that was awarded to the City in 2016. Initially, this grant was programmed for new sidewalk on Dayton St. west of 8th Avenue, but the funds were moved to the 238th St. Walkway to ensure that the project would be completed before the next TIB funding cycle. This will allow the City to apply for a second round of Complete Streets Funding in the summer of 2018. A budget amendment will be processed with the first quarter budget amendments to program the TIB complete street grant for this project. This project was advertised for construction bids in 2017. The City received five bids and the low bid was $505,022. Re-bidding the project in the winter of 2018 resulted in nine bids and a low bid of $453,528, which is 10% ($51,494) lower than the 2017 bid price. 5.11 Packet Pg. 98 Construction is expected to begin in April and be completed by this summer. Attachments: Exhibit 1 - Bid Summary Exhibit 2 - Construction Budget Exhibit 3 - Vicinity Map 5.11 Packet Pg. 99 XX 1 2 3 4 5 6 7 8 9 $503,975.00 $511,739.50 SRV Kamins Engineer's Estimate $464,076.00 $36,275.00 $500,351.00 $672,596.00 $85,860.00 $453,528.10 $467,888.00 $758,456.00 $659,936.00 $601,600.50 $542,525.77 $522,604.53 $558,975.00 $42,625.50 $619,644.00 $40,292.00 $40,497.50 $488,179.53 $34,425.00 $504,033.77 $38,492.00 McCann A-1 Landscape $419,256.20 BASE BID ALT TOTAL $34,271.90 Welwest North Hill Resources D&G Backhoe $470,525.00 $33,450.00 $471,242.00 CONTRACTOR Thomco Trinity $441,002.70 $26,885.30 CITY OF EDMONDS PROJECT NAME: 238th St. SW Walkway (Edmonds Way to SH 99) PROJECT No.: E6DA City No.: c485 Bid Date: 2/15/2018 Bid Time: 2:00pm 5.11.a Packet Pg. 100 Attachment: Exhibit 1 - Bid Summary (Report on bids for the 238th Walkway Project) 238th St SW Walkway Project Proposed Construction Budget Expenditures Amount Contract Award 453,528$ Construction Management, Inspection & Testing (20%)90,700$ Management Reserve (10%)45,350$ Total =589,578$ Construction Funding Funding Amount TIB Sidewalk Grant 300,266$ TIB Complete Streets Grant 215,700$ Stormwater 49,107$ REET 24,505$ Total =589,578$ 5.11.b Packet Pg. 101 Attachment: Exhibit 2 - Construction Budget (Report on bids for the 238th Walkway Project) 238th St SW Walkway (Edmonds Way to SH 99)PROJECT AREA100thAveW101stAveW101stPlW102ndPlW104thAveWÜ238th St SWEdm ondsW aySH-9984thAveW5.11.cPacket Pg. 102Attachment: Exhibit 3 - Vicinity Map (Report on bids for the 238th Walkway Project) City Council Agenda Item Meeting Date: 03/6/2018 Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital Projects Construction Management, Engineering & Inspection Services Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the March 6th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Professional Services Agreement with The Blueline Group. Narrative The City issued a Request for Qualifications (RFQ) in November, 2017 to hire a consultant to support City staff with construction management, engineering and inspection services for various City funded capital projects that are scheduled to begin construction in 2018 and 2019. The City received statements of qualifications from six engineering firms and the selection committee chose The Blueline Group to provide services during construction based on their qualifications, experience and approach. The City has negotiated a consultant fee of $295,700. This agreement will allow Blueline to provide services for the 5 Corners Reservoir Rehabilitation Project and the 2018 Sewerline Replacement Project for which there is not enough City staff to be able to inspect and administer these contracts. It is expected that by the second half of 2018 that the City will have hired a full time Senior Construction Inspector to cover other projects that have a projected start date of summer 2018. If services are required in 2019 a separate scope and fee will be drafted in 2019. This contract will be funded by each respective project’s utility fund. Attachments: The Blueline Group Professional Services Agreement 5.12 Packet Pg. 103 CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division DAVE EARLING MAYOR 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and The Blueline Group, LLC, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consulting services with respect to the Capital Projects Construction Management, Engineering and Inspection Services; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $295,700. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 5.12.a Packet Pg. 104 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. 5.12.a Packet Pg. 105 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or 5.12.a Packet Pg. 106 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City’s prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 5.12.a Packet Pg. 107 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Blueline Group 25 Central Way, #400 Kirkland, WA 98033 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _______ DAY OF __________________, 20___. CITY OF EDMONDS THE BLUELINE GROUP By By David O. Earling, Mayor Its ATTEST/AUTHENTICATE: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney 5.12.a Packet Pg. 108 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20___, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5.12.a Packet Pg. 109 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) Exhibit ‘A’ to the Contract Agreement for Professional Services between The Blueline Group, LLC and the City of Edmonds for Construction Services for 2018 Projects, dated February 16, 2018. Task 001 – CONSTRUCTION INSPECTION SERVICES Fee: Time and Expense (Estimated $221,400) Blueline will provide as-needed inspection services at the City’s request during the 2018 construction season, and will coordinate construction management activities with the City. Services under this task are anticipated to include: 1. Review plans/specifications and visit the site. 2. Review materials delivered to the site to review compliance with City approved submittals. 3. Provide inspection for all aspects of the construction activity to review Contractor compliance with the contract plans and specifications. 4. Coordinate compaction and materials testing with the testing agency selected by the City under a separate contract. 5. Coordinate all testing with the City and Contractor for water and sewer projects. 6. Coordinate final connections with the City and Contractor for water main projects. 7. Record and report the progress of the construction operations to the City throughout the duration of the contract. 8. Furnish the City with verification of all quantities of materials. 9. Provide final project inspection including punchlists. 10. Provide as-built redlines to supplement the Contractor’s redlines. 11. Monitor the Contractor’s traffic control operations to review compliance with City approved Traffic Control Plan. 12. Be responsive to requests from citizens and businesses. Deliverables (to be submitted weekly during construction): · Inspector’s Daily Reports. · Records of Force Account Work. · Weekly Tabulation of Quantities Placed (with all truck tickets attached). · Construction Progress Photos. It is anticipated that the City will: · Provide purity testing (with coordination provided by Inspector). · Review submittals and project schedules. Assumptions: · Projects include the 2018 Sanitary Sewer Replacement (120 working days) and the Five Corners Reservoir (210 working days) projects. · The Contractor will provide construction staking for the projects. · The City or Design Engineering Firm will prepare as-built drawings based on the as-built redlines. · Mileage associated with onsite construction inspection has been included in this task. 5.12.a Packet Pg. 110 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) Exhibit ‘A’ to the Contract Agreement for Professional Services between The Blueline Group, LLC and the City of Edmonds for Construction Services for 2018 Projects, dated February 16, 2018. Task 002 – CONSTRUCTION ADMINISTRATION SERVICES Fee: Time and Expense (Estimated $16,200) Blueline will provide construction administration services for this project during the construction period. Services under this task are anticipated to include: 1. Review plans and specifications and visit the site prior to the Pre-Construction Conference. 2. Attend Pre-Construction Conference. 3. Send out minutes from Pre-Construction Conference. 4. Review and approve Contractor progress schedules. 5. Review and approve contract pay estimates, and prepare pay requests for the City approval. 6. Prepare change orders, as needed. 7. Prepare and submit weekly reports (Statement of Working Days and Project Progress Chart). 8. Log affidavits/intents/certified payroll. 9. Provide project filing. 10. Provide RFI log. 11. Coordinate changes to drawings or specifications as necessary to respond to field conditions (As needed – coordinating with the City Project Manager). 12. Monitor construction to determine contractor compliance and prepare associated documentation. 13. General consultation and coordination on an as-needed basis to address construction questions. 14. Assist with preparing punch lists and final inspection. 15. Prepare recommendation of project acceptance. 16. Attend and conduct construction meetings as required. Provide meeting minutes to attendees. We assume at this point that a construction meeting will be held approximately every two weeks. 17. Additional construction inspection services and project management, as needed. Assumptions: · This task includes the 2018 Sanitary Sewer Replacement Project (120 working days). · The City or Design Engineering Firm will prepare as-built drawings based on the as-built redlines. · The City will be reviewing submittals and maintaining the submittal log. · Mileage associated with construction administration has been included in this task. · If additional inspection time or project management is requested beyond the scope of Tasks 001 and 003, it will be billed under this task. 5.12.a Packet Pg. 111 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) Exhibit ‘A’ to the Contract Agreement for Professional Services between The Blueline Group, LLC and the City of Edmonds for Construction Services for 2018 Projects, dated February 16, 2018. Task 003 – PROJECT MANAGEMENT Fee: Time and Expense (Estimated $38,100) This task is for general coordination and meetings on the project, including: 1. Management of all tasks and staff for construction inspection services. 2. Communication with the City of Edmonds regarding the construction. 3. Budget tracking and providing weekly updates to the City. 4. Preparation of consultant monthly invoices for work performed during the previous month, including any pertinent backup materials. Assumptions: · Projects include the 2018 Sanitary Sewer Replacement (120 working days) and the Five Corners Reservoir (210 working days) projects. · If additional inspection time is requested beyond the scope of Tasks 001 or 002, it may be billed under this task. Task 004 – MANAGEMENT RESERVE Fee: Time and Expense (Estimated $20,000) This task provides for unanticipated construction services deemed to be necessary during the course of the project. The Management Reserve task shall only be used after obtaining written authorization from the City. GENERAL ASSUMPTIONS AND NOTES 1. Scope and fees outlined above are based on the following information (any changes to these documents may result in changes to the fees): a. Correspondence between the Blueline Group and the City of Edmonds during February 2018. 2. The client shall provide The Blueline Group with approved plans, contract documents, and any necessary inspection forms. 3. The fees stated above do not include reimbursable expenses such as large format copies (larger than letter/legal size), and plots. These items will be billed under a separate task called Expenses. 4. Compaction and materials testing will be billed directly to the City by the testing agency. 5. Time and expense items are based on The Blueline Group’s current hourly rates. 6. Night time work will include a 25% surcharge. 7. Night time work will be performed as full-time inspections only (8 hrs/shift minimum). 5.12.a Packet Pg. 112 Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Project CM, Eng & Inspection) Attachment ‘B’ to the Contract Agreement for Professional Servicesbetween the City of Edmonds and The Blueline Group, LLC for Construction Services for 2018 Projectsdated February 16, 2018Job Number:17-312Prepared By:Deanna Martin, PE Date:Checked By:Ken Lauzen, PE HoursHoursHours0010 -$ 0 -$ 1832 212,512$ 8,910 1,832 221,422$ 221,400$ 002Construction Administration Services0 -$ 100 15,600$ 0 -$ 648 100 16,248$ 16,200$ 003Project Management206 38,110$ 0 -$ 0 -$ 0 206 38,110$ 38,100$ 004Management Reserve20,000$ 20,000$ 20638,110$ 10015,600$ 1,832212,512$ 9,558$ 2,138295,780$ Total Cost (Rounded)295,700$ RoundedCostTotal MileageConstruction AdministratorProject ManagerTotalConstruction Inspection ServicesConstruction Inspector$116/hrTotalCostCity of Edmonds 2018 Construction Services February 16, 2018TaskTask #Total Hours$156/hr$185/hrThe Blueline Group5.12.aPacket Pg. 113Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Attachment ‘B’ to the Contract Agreement for Professional Servicesbetween the City of Edmonds and The Blueline Group, LLC for Construction Services for 2018 Projectsdated February 16, 2018001AItem #HRSFEEHRSFEEHRSFEE10.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 20.0 -$ 0.0 -$ 960.0 111,360$ 960.0 111,360$ 3 Project Close-out, including punchlists, As-built Redlines 0.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 43,240$ Total0.0-$ 0.0-$ 976.0113,216$ 976.0116,456$ *Assumes 120 total working days001BItem #HRSFEEHRSFEEHRSFEE10.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 20.0 -$ 0.0 -$ 840.0 97,440$ 840.0 97,440$ 3 Project Close-out, including punchlists, As-built Redlines 0.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 45,670$ Total0.0-$ 0.0-$ 856.099,296$ 856.0104,966$ *Assumes 210 total working days002AItem #HRSFEEHRSFEEHRSFEE10.0 -$ 4.0 624$ 0.0 -$ 4.0 624$ 20.0 -$ 36.0 5,616$ 0.0 -$ 36.0 5,616$ 3 Bi-Weekly Progress Meeting and Minutes 0.0 -$ 36.0 5,616$ 0.0 -$ 36.0 5,616$ 4 Pay Estimates & Change Orders (6 mo x 4 hrs/mo) 0.0-$ 24.0 3,744$ 0.0 -$ 24.0 3,744$ 5648$ Total0.0-$ 100.015,600$ 0.0-$ 100.016,248$ *Assumes 120 total working daysCity of Edmonds 2018 Construction Services Construction Inspection Services2018 SS ReplacementProject ManagerConstruction AdministratorConstruction InspectorDescription$185/hr$156/hr$116/hrTOTAL HRSConstruction Inspection ServicesFive Corners ReservoirProject ManagerConstruction AdministratorConstruction InspectorTOTAL FEEPre-Construction Conference & PrepFull-time Field (24 wk @ 40 hrs/wk)Mileage (24 wks x 250 mi/wk @ $0.54/mi)Description$185/hr$156/hr$116/hrPre-Construction Conference & PrepHalf-time Field (42 wks x 20 hrs/wk)*Mileage (42 wks x 250 mi/wk @ $0.54/mi)Construction Administration Services2018 SS ReplacementWeekly Admin Tasks (24 wks x 1.5 hrs/wk)TOTAL FEETOTAL HRSProject ManagerConstruction Administrator$116/hrTOTAL HRSTOTAL FEEPre-Construction Conference & PrepMileage (24 wks x 50 mi/wk @ $.54/mi)Construction InspectorDescription$185/hr$156/hrThe Blueline Group5.12.aPacket Pg. 114Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Attachment ‘B’ to the Contract Agreement for Professional Servicesbetween the City of Edmonds and The Blueline Group, LLC for Construction Services for 2018 Projectsdated February 16, 2018City of Edmonds 2018 Construction Services 003AItem #HRSFEEHRSFEEHRSFEE14.0 740$ 0.0 -$ 0.0 -$ 4.0 740$ 2 Review IDRs/documentation (24 wks x 1 hr/wk) 24.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ 324.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ 424.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ Total76.014,060$ 0.0-$ 0.0-$ 76.014,060$ *Assumes 120 total working days003BItem #HRSFEEHRSFEEHRSFEE14.0 740$ 0.0 -$ 0.0 -$ 4.0 740$ 2 Review IDRs/documentation (42 wks x 1 hr/wk) 42.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ 342.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ 442.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ Total130.024,050$ 0.0-$ 0.0-$ 130.024,050$ *Assumes 210 total working days004Item #120,000$ Total20,000$ Project Management2018 SS ReplacementDescriptionProject ManagerConstruction AdministratorConstruction InspectorTOTAL FEEConstruction AdministratorConstruction Inspector$185/hr$156/hr$116/hrTOTAL HRSTOTAL FEEInitial Project Setup, Review plans/specsBudget Tracking & Invoicing (42 wks x 1 hr/wk)DescriptionCoordination with Staff and City (42 wks x 1 hr/wk)TOTAL HRS$116/hrInitial Project Setup, Review plans/specsBudget Tracking & Invoicing (24 wks x 1 hr/wk)$185/hr$156/hrProject ManagementFive Corners ReservoirCoordination with Staff and City (24 wks x 1 hr/wk)Project Manager20,000$ TOTAL FEELump SumManagement Reserve (based on 4 weeks of inspection)20,000$ Management ReserveDescriptionThe Blueline Group5.12.aPacket Pg. 115Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Attachment ‘B’ to the Contract Agreement for Professional Servicesbetween the City of Edmonds and The Blueline Group, LLC for Construction Services for 2018 Projectsdated February 16, 2018001AItem #HRSFEEHRSFEEHRSFEE10.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 20.0 -$ 0.0 -$ 960.0 111,360$ 960.0 111,360$ 3 Project Close-out, including punchlists, As-built Redlines 0.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 43,240$ Total0.0-$ 0.0-$ 976.0113,216$ 976.0116,456$ *Assumes 120 total working days002AItem #HRSFEEHRSFEEHRSFEE10.0 -$ 4.0 624$ 0.0 -$ 4.0 624$ 20.0 -$ 36.0 5,616$ 0.0 -$ 36.0 5,616$ 3 Bi-Weekly Progress Meeting and Minutes 0.0 -$ 36.0 5,616$ 0.0 -$ 36.0 5,616$ 4 Pay Estimates & Change Orders (6 mo x 4 hrs/mo) 0.0-$ 24.0 3,744$ 0.0 -$ 24.0 3,744$ 5648$ Total0.0-$ 100.015,600$ 0.0-$ 100.016,248$ *Assumes 120 total working days003AItem #HRSFEEHRSFEEHRSFEE14.0 740$ 0.0 -$ 0.0 -$ 4.0 740$ 2 Review IDRs/documentation (24 wks x 1 hr/wk) 24.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ 324.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ 424.0 4,440$ 0.0 -$ 0.0 -$ 24.0 4,440$ Total76.014,060$ 0.0-$ 0.0-$ 76.014,060$ *Assumes 120 total working days146,700$ Project Management2018 SS ReplacementProject ManagerConstruction AdministratorConstruction InspectorDescription$116/hrTOTAL HRS2018 SS Rounded TotalCoordination with Staff and City (24 wks x 1 hr/wk)TOTAL FEEInitial Project Setup, Review plans/specsTOTAL FEEPre-Construction Conference & PrepWeekly Admin Tasks (24 wks x1.5 hrs/wk)Mileage (24 wks x 50 mi/wk @ $.54/mi)Description$185/hr$156/hr$116/hrTOTAL HRSConstruction Administration Services2018 SS ReplacementProject ManagerConstruction AdministratorConstruction InspectorTOTAL FEEPre-Construction Conference & PrepFull-time Field (24 wk @ 40 hrs/wk)Mileage (24 wks x 250 mi/wk @ $0.54/mi)Description$185/hr$156/hr$116/hr$185/hrBudget Tracking & Invoicing (24 wks x 1 hr/wk)$156/hrTOTAL HRSCity of Edmonds 2018 Construction Services Construction Inspection Services2018 SS ReplacementProject ManagerConstruction AdministratorConstruction InspectorThe Blueline Group5.12.aPacket Pg. 116Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital Attachment ‘B’ to the Contract Agreement for Professional Servicesbetween the City of Edmonds and The Blueline Group, LLC for Construction Services for 2018 Projectsdated February 16, 2018City of Edmonds 2018 Construction Services 001BItem #HRSFEEHRSFEEHRSFEE10.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 20.0 -$ 0.0 -$ 840.0 97,440$ 840.0 97,440$ 3 Project Close-out, including punchlists, As-built Redlines 0.0 -$ 0.0 -$ 8.0 928$ 8.0 928$ 45,670$ Total0.0-$ 0.0-$ 856.099,296$ 856.0104,966$ *Assumes 210 total working days003BItem #HRSFEEHRSFEEHRSFEE14.0 740$ 0.0 -$ 0.0 -$ 4.0 740$ 2 Review IDRs/documentation (42 wks x 1 hr/wk) 42.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ 342.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ 442.0 7,770$ 0.0 -$ 0.0 -$ 42.0 7,770$ Total130.024,050$ 0.0-$ 0.0-$ 130.024,050$ *Assumes 210 total working days129,000$ 004Item #120,000$ Total20,000$ Five Corners Reservoir Rounded Total20,000$ TOTAL FEELump SumManagement Reserve (based on 4 weeks of inspection)20,000$ DescriptionTOTAL FEEInitial Project Setup, Review plans/specsBudget Tracking & Invoicing (42 wks x 1 hr/wk)Coordination with Staff and City (42 wks x 1 hr/wk)Management ReserveDescription$185/hr$156/hr$116/hrTOTAL HRSProject ManagementFive Corners ReservoirProject ManagerConstruction AdministratorConstruction InspectorTOTAL FEEPre-Construction Conference & PrepHalf-time Field (42 wks x 20 hrs/wk)*Mileage (42 wks x 250 mi/wk @ $0.54/mi)Description$185/hr$156/hr$116/hrTOTAL HRSConstruction Inspection ServicesFive Corners ReservoirProject ManagerConstruction AdministratorConstruction InspectorThe Blueline Group5.12.aPacket Pg. 117Attachment: The Blueline Group Professional Services Agreement (PSA with Blueline Group for Capital City Council Agenda Item Meeting Date: 03/6/2018 Summary of Transportation Construction Costs (2012-2017) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 27, 2018, staff presented this item to the Parks, Planning and Public Works Committee. Staff Recommendation For information only. Narrative The Public Works, Planning and Parks Committee requested a summary of actual construction costs for City transportation projects compared to approved budgets at their January meeting. Exhibit 1 is a summary of the transportation projects completed between 2012 and 2017. The table includes the project title, year of contract award, contract amount, management reserve approved by the City Council, actual cost and percentage over/under the award amount and total budget. Attachments: Exhibit 1 - Transportation Project Summary 6.1 Packet Pg. 118 Cost Summary on Transportation Construction Projects (2012 - 2017) No. Project Title Award Year Award Amount Management Reserve Construction Budget Actual Cost Percent Over Award Percent Over Total Budget 1 SR-99 Lighting Project Ph 1&2 7/17/2012 $ 277,208 $ 27,800 $ 305,008 $ 274,532 -1.0% -10.0% 2 Main St. (5th - 6th)8/28/2012 $ 1,092,553 $ 109,300 $ 1,201,853 $ 1,106,118 1.2% -8.0% 3 5th Ave Overlay 8/6/2013 $ 732,732 $ 73,273 $ 806,005 $ 739,050 0.9% -8.3% 4 Signal Cabinet Upgrades**1/9/2014 $ 201,598 $ 20,160 $ 221,758 $ 245,566 21.8% 10.7% 5 Five Corners Roundabout 4/15/2014 $ 2,934,597 $ 293,500 $ 3,228,097 $ 3,002,112 2.3% -7.0% 6 3rd Ave ADA Ramps 4/4/2014 78,881$ -$ $ 78,881 67,756$ -14.1% -14.1% 7 15th St. Walkway 9/16/2014 233,753$ 11,700$ $ 245,453 200,868$ -14.1% -18.2% 8 220th St. Overlay 8/4/2015 668,866$ 100,330$ $ 769,195 583,529$ -12.8% -24.1% 9 238th St. Walkway & Storm Impr 8/4/2015 1,181,347$ 118,135$ $ 1,299,482 1,063,428$ -10.0% -18.2% 10 228th St. SW Corridor Impr* 5/5/2015 5,205,040$ 498,700$ $ 5,703,740 5,202,000$ -0.1% -8.8% 11 236th St. Walkway 9/27/2016 572,925$ 57,295$ $ 630,220 547,434$ -4.4%-13.1% Totals = 13,179,500$ $ 14,489,693 13,032,392$ -1.1%-10.1% ** Note - The scope of work for the original project provided 4 signal controller cabinets. A 5th signal controller cabinet was added during the construction phase. *Note-Actual Cost is an Estimate \\edmsvr-deptfs\Engineering\Staff\Rob\Projects\Transportation\Trans Proj Cost Summary 030118 3/1/2018 6.1.a Packet Pg. 119 Attachment: Exhibit 1 - Transportation Project Summary (Transportation Construction Costs) City Council Agenda Item Meeting Date: 03/6/2018 Arts Commission Annual Report for 2017 Staff Lead: Frances Chapin Department: Arts Commission Preparer: Frances Chapin Background/History Annual update from the Edmonds Arts Commission (EAC). Staff Recommendation Receive report from Arts Commission. Narrative The Chair of the Arts Commission, Lesly Kaplan, will present highlights from the 2017 annual report. The seven member Commission was established by City Council in 1975 and Commissioners serve 4 year terms. The mission of the Edmonds Arts Commission is to ensure that the arts are integral to our community's quality of life, economic vitality, and central identity. Creative and diverse programming fosters involvement in the performing, visual and literary arts in Edmonds. Core programs include summer concerts in the parks, rotating visual art exhibits, the City Public Art collection, the Best Book Poster Contest, and the Write on the Sound writers' conference. Partnerships are key to providing a broad array of arts opportunities in the community, and the EAC works with Lodging Tax to support cultural tourism promotion through local arts and culture organizations. In addition to programs, the Arts Commission is a vital part of cultural planning and in 2017 led the effort to conduct a study of economic impact of arts and culture in Edmonds. Attachments: 2017 EAC annual report 6.2 Packet Pg. 120 Drawn to the Water, Connected by Community CJ Rench, 2015 Five Corners Roundabout edmonds ARTS COMMISSION Founded in 1974, the mission of the City of Edmonds Arts Commission is to ensure that the arts are integral to our community’s quality of life, economic vitality, and central identity. LITERARY ARTS Two hundred and seventy-flve registrants attended the sold out 32nd annual Write on the Sound Writers’ Conference (WOTS). The nationally recognized event generated about 90 overnight stays, with participants from 15 different states and two other countries. It featured a full day of pre-conference writing workshops; over 30 weekend sessions; keynote speaker Kristin Hannah; Writing Contest awards sponsored by Patricia Thorpe & Heather Krause/RBC Wealth Management; reception hospitality sponsored by Windermere Real Estate/ Edmonds; on site bookshop by Edmonds Bookshop; hospitality sponsored by Walnut Street Coffee, and dine-around Edmonds hosted by EPIC Group Writers. The 20th annual Best Book I Ever Read Poster Contest for third graders was presented in partnership with Friends of the Edmonds Library, and Edmonds School District. Forty winning poster entries were exhibited at the FAC and over 150 students and their families attended a reception and presentation by best-selling Children’s book author Laura McGee Kvasnosky. Author Kristin Hannah at the 2017 WOTS conference PERFORMING ARTS Presented seven free Summer Concerts in City Park, featuring diverse Sunday afternoon performances sponsored by Lynnwood Honda and Acura of Lynnwood. Presented twelve Hazel Miller Plaza Concerts at noon on Tuesdays and 5 pm on Thursdays, sponsored by the Hazel Miller Foundation. Approximately 4,000 people of all ages attended the Summer Concerts in the Parks. Assisted in sponsoring performers for the free Kidstock! event presented by Edmonds Center for the Arts and a free community Teen Event pre-show reception and artist talk with Iranian artists Niaz featuring Azam Ali. Partnered with Sno-Isle Edmonds Library and Friends of the Edmonds Library to present the Seattle Opera Previews series. Partnered with Sno-Isle Library and Friends of Edmonds Library to present the second season of Music at the Library. The Fall through Spring series offers seven free monthly music related events in the Plaza Room, October through April. The February Wintergrass Preview presentation attracted over 100 people to listen to Bluegrass acoustic music, learn about the Wintergrass Festival, and an opportunity to join in a jam session after the concert. Hazel Miller Plaza Thursday evening concert with Mariachi Fiesta Band August 2017 “Instrument Petting Zoo” Music at the Library 2017 Poster contestant demonstrates her process ANNUAL REVIEW 2017 2017 COMMISSIONERS Suzy Maloney, Chair; Kevin Conefrey, Vice- Chair; Lesly Kaplan, WOTS Committee Chair; Marni Muir; Lois Rathvon; Tanya Sharp; Beverly Shaw-Starkovich 2017 STAFF Frances White Chapin, Arts & Culture Manager Laurie Rose, Arts Programs Specialist CITY OF EDMONDS ARTS COMMISSION PARKS, RECREATION & CULTURAL SERVICES DEPT FRANCES ANDERSON CENTER 700 MAIN ST, EDMONDS WA 98020 425-771-0228 | eac@edmondswa.gov www.edmondsartscommission.org www.facebook.com/EdmondsArtsCommisson Ian Dobson and young audience volunteer, Music at the Library 2017 6.2.a Packet Pg. 121 Attachment: 2017 EAC annual report (Arts Commission Annual Report for 2017) ARTS ASSISTANCE Provided assistance and information services to artists, arts organizations and the community. Awarded $18,500 to local arts organizations through EAC recommended awards for Tourism Promotion to the Lodging Tax Advisory Committee. Promotion funds to support cultural tourism awarded to Olympic Ballet Theatre, Cascade Symphony, Driftwood Players, Edmonds Art Studio Tour/EAFF, Frank DeMiero Jazz Fest, Jazz Connection, Art Walk Edmonds, Cascadia Art Museum, and Sno-King Chorale. Edmonds Driftwood Players’ 2017 Professor Roth’s Will ECONOMIC IMPACT OF ARTS & CULTURE STUDY BERK Consulting and AdvisArts were engaged in 2017 to conduct a study of economic impact, gathering information from organizations in arts and culture and surveying participants in the arts. The goals and key flndings of the study include:  A proflle of Edmonds’ arts and culture participants which focused on spending habits, interests, and geographic origins was compiled through surveys over a 5 month period from a total 1354 participants, including 745 residents and 609 visitors. Activities such as dining and shopping are a consistent and connected part of participation in arts and culture activities. The primary market for arts and culture participants is the area within a 30-minute drive of downtown Edmonds.  An understanding of the economic impacts of attendance at and/or participation in events and activities related to arts and culture in Edmonds, including aggregated economic impact data for direct impact and secondary economic impact. A survey of arts and culture organizations and businesses was completed by 23 not-for-proflt organizations, 2 public sector entities, and 15 businesses. The arts and culture cluster has a signiflcant positive impact, generating an estimated $50 million a year and 440 full-time equivalent positions to the regional economy.  An expanded inventory of Edmonds’ not-for-proflt, private and governmental arts and culture entities resulted in a directory including 57 businesses, 44 not-for-proflts and 2 public entities. ECA is a key anchor attraction, with the strength of the arts sector also supported by the diversity in attractions.  Recommendations provide speciflc strategies to sustain and/or enhance the future environment for arts and culture in Edmonds and associated cultural tourism. COMMUNITY INVOLVEMENT & PARTNERSHIPS The EAC regularly partners with organizations to support and promote Edmonds arts programs, arts education, and cultural tourism in a variety of ways. Partners include EAFF (visual art exhibits and public art), ECA (arts education and free Kidstock! Event), the Library and Friends of the Edmonds Library (exhibits, WOTS poetry reading, Best Book, Music at the Library), Hazel Miller Foundation (Hazel Miller Plaza Concert Series); Bird Fest (photo exhibits); EPIC Group Writers (Rainwalk Edmonds); and local businesses. Worked on two projects to develop informational panels for public display. Partnered with Hubbard Family Foundation , Economic Development Dept. and Edmonds Historical Museum to create three panels on new public restroom. Partnered with the Historic Preservation Commission and Parks to create two panels about the history of logging, one in Yost Park and one on the waterfront. Assisted with organization of Arts Day at the state capitol, and organized the Arts & Humanities month proclamation presented at City Council. Email quarterly Arts Bulletin e-newsletter to over 1000 and WOTS e-news to over 2200 and encourage use of the online calendar for Arts, Culture and Events in Edmonds at VisitEdmonds.com. Revenue 46% Earned Income 11% Contributed / Donations 11% General fund 28% Lodging Tax Funds 4% Public Art* *Revenue for Public Art varies from year to year, depending on eligible City construction projects and private donations. Expenses 49% Events and Programs* 5% Supplies and Equipment 40% Marketing 6% Public Art *Staffing for the Arts Office is through Parks, Recreation and Cultural Services Department. 2017 EAC PROJECTS & PROGRAMS VISUAL ARTS Four Exhibit Spaces featured work by 27 regional artists for six to eight week shows. Exhibits in the Library, the EAC Display Case, the Youth Display Case and joint shows in the Edmonds Arts Festival Gallery (EAFF) included group shows, selections from the City’s Hekinan Collection the Edmonds Arts Festival Museum Collection. Exhibits of student solo shows in the McDevitt Youth Art Display Case included Tina Masoum, Stephen Smith and former EAC Student Representative Jonathan Walzer. Joint exhibits with EAFF included work by Terri Shinn and Jan Tervonen, watercolor illustrations by Andrea Gabriel in conjunction with the WOTS conference, and an exhibit of works by Sculptor’s Workshop. Library shows included Naoko Morisawa, Lynn Hanson, Jerry Steffan Jr., d’Elaine Johnson, Angela Bandurka, and bird photographs in partnership with Puget Sound Bird Fest. Artist Judith Larsen Edmonds Library April 2017 PUBLIC ART Redesigned and printed a new Public Art Walking Tour Brochure. Provided maintenance for 4 major sculptures and several smaller works in the City Collection of 35 outdoor installations plus 22 fiower pole sculptures. Dedicated the Dayton Street Plaza, with hard surface artwork, “Fibonacci?”, designed by Darlene McLellan, and custom signage with artwork by Mona T. Smiley Fairbanks. Managed temporary artwork program On the Fence, featuring installations by Michael Eggers, Mona Fairbanks with students from Chase Lake School, Naoko Morisawa, Minh Carrico and Elise Koncsek at three different sites on City fences. Partnered with EPIC Group Writers and FORMA on temporary installation of poetry fragments on seven Rain Works sidewalk sites in the downtown in October. Dayton Street Plaza and Fibonacci? Artwork Dedication, Feb 2017 Minh Carrico’s On the Fence 2017 installation Art Walk Edmonds Informational panels on downtown restoom Rain Works, Fall 2017 www.ecoimpactarts.edmondswa.gov Bishkek Kyrgyzstan mixed media by student artist Stephen Smith McDevitt Case, December 2017 6.2.a Packet Pg. 122 Attachment: 2017 EAC annual report (Arts Commission Annual Report for 2017) City Council Agenda Item Meeting Date: 03/6/2018 City Attorney Annual Report Staff Lead: Jeff Taraday Department: City Clerk's Office Preparer: Scott Passey Background/History Each year the City Attorney provides an annual report to the City Council. Staff Recommendation For information only. Narrative Jeff Taraday, City Attorney, will provide an annual report of the legal affairs of the City of Edmonds for the 2017 calendar year. 6.3 Packet Pg. 123 City Council Agenda Item Meeting Date: 03/6/2018 December 2017 Quarterly Financial Report Staff Lead: Scott James Department: Administrative Services Preparer: Dave Turley No action needed; informational only. Attachments: Dec 2017 Financial Report Complete Preliminary December 2017 Financial Report 6.4 Packet Pg. 124 1 4th Quarter 2017 Financial Management Summary Report (Detailed Schedules are included in your Agenda Packet) Preliminary General Fund revenues and expenses Sales tax information Interest income update Brief financial summary Recent info regarding our financial reporting Popular Annual Financial Report –the PAFR 6.4.a Packet Pg. 125 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 2 General Fund Revenues 2017 compared to the Amended Budget 6.4.a Packet Pg. 126 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 3 General Fund Expenditures 2017 compared to the Amended Budget 6.4.a Packet Pg. 127 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial General Fund Red line = 2017, Green line = 2016 Black line = budget 4 6.4.a Packet Pg. 128 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial Sales Taxes by Category Year ended December 31, 2017 5 6.4.a Packet Pg. 129 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial Sales Taxes Revenue by Category Year ended 12/31/2017 and change from 12/31/2016 6 6.4.a Packet Pg. 130 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial Growth in Interest Income for the City, a Result of Increasing our Investments in the Federal Municipal Bond Market 7 6.4.a Packet Pg. 131 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 8 Summary After years of low inflation and slow growth in the economy, Edmonds is in relatively good shape financially. We have reserves sufficient to weather a minor unexpected downturn in the economy, should that occur. 6.4.a Packet Pg. 132 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 9 6.4.a Packet Pg. 133 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 10 CAFR Certificate of Achievement for Excellence in Financial Reporting and PAFR Award for Outstanding Achievement in Popular Annual Financial Reporting 6.4.a Packet Pg. 134 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 11 Popular Annual Financial Report Cover and Inside Front Cover 6.4.a Packet Pg. 135 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 12 PAFR pages 3-4 6.4.a Packet Pg. 136 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 13 PAFR pages 5-6 6.4.a Packet Pg. 137 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 14 PAFR pages 9-10 6.4.a Packet Pg. 138 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 15 PAFR page 11 and Back Cover 6.4.a Packet Pg. 139 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial 16 Thank You. 6.4.a Packet Pg. 140 Attachment: Dec 2017 Financial Report [Revision 1] (December 2017 Quarterly Financial Preliminary Financial Management Report as of December 31, 2017 CITY OF MUKILTEO Revenue Highlights:  Overall preliminary General Fund revenues are ahead of budget by $1.7M, and 2017 ongoing revenues are ahead of 2016 by $923K.  2017 tax revenues are $271K higher than 2016, and $664K higher than budget forecast. This increase is led by sales taxes, which are up $489,992. Breakdown of General Fund Reve-nues: General Fund revenues for 2017 are higher than 2016 in the categories of Taxes, Licenses and Permits, and Charges for Goods and Services. General Fund revenues are falling behind 2016’s pace in Intergovern- mental revenues (primarily grant rev- enues) and in Fines and Forfeitures.  Revenue from Parking Infractions is up by $28,952 over last year, or 68%. More detail for General Fund revenues can be found beginning on page 3.  Special Revenue Funds revenues are $2,657,792 or 19% lower than last year. This decrease is primarily due to a $1.6 million drop in revenues in the Parks Construction Fund, largely due to smaller grant billings, and a $714,495 decrease in the Street Construction Fund. Revenues are still being recorded in this fund, however, as year-end transfers and revenue accruals are being made. The decrease in revenue in the special revenue funds was offset some- what by a $196,798 increase in REET revenues, as well as a $80,085 increase Summary of All Operating Funds: Revenue INSIDE THIS Revenues By Fund Summary 1 Expenditures By Fund Summary 2 General Fund Revenues 3 Expenditures By Fund Details 6 General Fund Expenditure Detail 13 Investment Portfolio 32 Fund Balance Overview 34 Below: City Hall invaded by a local biker gang during the Halloween Cos- tume Contest! Financial Management Report As of December 31, 2017 AT A GLANCE: The unemployment rate for Seattle/Bellevue/Everett was at 3.7% in December. Home sales continue at a high rate. Accord-ing to NWMLS, we are at 1.2 months of home supply in Snohomish County — industry experts consider a 4 to 6 months supply to be a “Balanced Mar- ket.” The Financial Management Report is a summary of the City’s preliminary 2017 financial results with a comparison to 2016. 6.4.b Packet Pg. 141 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) Preliminary Financial Management Report as of December 31, 2017 Above: Now you See It, Now You Don’t! The begin- nings of the devel- opment of Civic Field are evident as the bleachers, built in 1937, come down. Below: One of the highlights of Fall in Edmonds is the annual Scarecrow Festival, now in its fifth year. Summary of All Operating Funds: Expenditures  Preliminary General Fund ex- penditures ended the year with 97% of the budget expended, sim- ilar to last year’s 96% pace at year end. General Fund expense by catego- ries are on page 6 and depart- mental expenses are on pages 13- 16. More General Fund expenditure information in graphical form can be found on pages 23-31.  Special Revenue Fund expendi- tures increased $84,294 during 2017 compared to 2016. The ma- jority of this increase comes from a $1,944,457 increase in expenditures for the Combined Street Construc- tion Fund and a $1,250,315 in- crease in REET 2 spending. These increases were offset somewhat by a $1,726,757 decrease in the Parks Construc- tion Fund. Addi- tional Special Revenue Fund expenditure infor- mation can be found on pages 6-8.  Through December 31 the Enterprise Funds (the Water fund, Storm fund, and Sewer fund) expenses increased by $1.7 million over last year, primarily due to increased capital expenses in the sewer fund. Additional Utility Fund expense information can be found on pages 9-10. Other Highlights during the Quarter  The Finance Department produced the City’s first ever Popular Annual Financial Report (PAFR) in 2017.  The Department was notified by the GFOA that the City had been awarded the Certificate of Achievement in Fi- nancial Reporting for both the 2016 Comprehensive Annual Financial Report (CAFR) and for the 2016 PAFR. To be awarded these Certificates, the reports must satisfy Generally Accepted Accounting Principles and applicable legal requirements, as well as be easily readable and efficiently organized. 6.4.b Packet Pg. 142 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) CITY OF EDMONDS QUARTERLY BUDGETARY FINANCIAL REPORT DECEMBER 2017 6.4.b Packet Pg. 143 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 1 Page 1 of 1 Fund No.Title 2017 Amended Budget 12/31/2016 Revenues 12/31/2017 Revenues Amount Remaining % Received 001 GENERAL FUND 37,886,876$ 40,123,476$ 39,552,609$ (1,665,733)$ 104% 009 LEOFF-MEDICAL INS. RESERVE 278,630 279,902 283,858 (5,228) 102% 011 RISK MANAGEMENT FUND 6,800 9,987 17,523 (10,723) 258% 012 CONTINGENCY RESERVE FUND 44,650 712,465 81,422 (36,772) 182% 013 MULTIMODAL TRANSPORTATION FUND - 373 - - 0% 014 HISTORIC PRESERVATION GIFT FUND 5,030 5,057 5,151 (121) 102% 016 BUILDING MAINTENANCE 1 552,000 1,990,652 399,329 152,671 72% 104 DRUG ENFORCEMENT FUND 130,000 85,052 45,221 84,779 35% 111 STREET FUND 1,851,750 1,978,481 2,058,566 (206,816) 111% 112 COMBINED STREET CONST/IMPROVE 2 7,386,277 5,531,211 4,816,716 2,569,561 65% 117 MUNICIPAL ARTS ACQUIS. FUND 140,200 95,801 96,787 43,413 69% 118 MEMORIAL STREET TREE 110 182 351 (241) 319% 120 HOTEL/MOTEL TAX REVENUE FUND 91,200 88,491 90,605 595 99% 121 EMPLOYEE PARKING PERMIT FUND 24,600 26,039 32,705 (8,105) 133% 122 YOUTH SCHOLARSHIP FUND 1,800 1,048 1,877 (77) 104% 123 TOURISM PROMOTIONAL FUND/ARTS 30,450 29,871 31,199 (749) 102% 125 REAL ESTATE EXCISE TAX 2 1,311,900 1,316,519 1,537,990 (226,090) 117% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,314,400 1,566,483 1,541,810 (227,410) 117% 127 GIFTS CATALOG FUND 50,390 36,995 30,603 19,787 61% 129 SPECIAL PROJECTS FUND 1,220 389 753 467 62% 130 CEMETERY MAINTENANCE/IMPROVEMT 177,820 174,486 202,585 (24,765) 114% 132 PARKS CONSTRUCTION FUND 3 2,656,940 2,316,868 684,746 1,972,194 26% 136 PARKS TRUST FUND 1,070 1,544 2,985 (1,915) 279% 137 CEMETERY MAINTENANCE TRUST FD 22,880 24,034 35,589 (12,709) 156% 138 SISTER CITY COMMISSION 10,010 8,300 7,245 2,765 72% 139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0% 140 BUSINESS IMPROVEMENT DISTRICT - 77,253 84,238 (84,238) 0% 211 L.I.D. FUND CONTROL 14,400 18,208 - 14,400 0% 231 2012 LT GO DEBT SERVICE FUND 695,830 676,867 695,321 509 100% 232 2014 DEBT SERVICE FUND - 936,429 - - 0% 411 COMBINED UTILITY OPERATION - - (578) 578 0% 421 WATER UTILITY FUND 8,469,570 8,768,603 9,032,264 (562,694) 107% 422 STORM UTILITY FUND 4,789,173 4,009,114 4,197,401 591,772 88% 423 SEWER/WWTP UTILITY FUND 4 12,712,567 11,468,352 13,601,495 (888,928) 107% 424 BOND RESERVE FUND 1,988,720 1,989,892 1,988,690 30 100% 511 EQUIPMENT RENTAL FUND 1,628,910 1,724,500 1,838,585 (209,675) 113% 512 TECHNOLOGY RENTAL FUND 956,490 - 960,768 (4,278) 100% 617 FIREMEN'S PENSION FUND 66,000 66,300 69,425 (3,425) 105% 85,298,663$ 86,740,539$ 84,025,832$ 1,272,831$ 99% 1 Difference between 2016 and 2017 is due to grant invoicing for Fishing Pier Rehab & Mid-Year Transfer difference from 001. CITY OF EDMONDS REVENUES BY FUND - SUMMARY 4 Difference between 2016 and 2017 is primarily due to increase in WWTP billings to Partners and the City's share. 3 Differences between 2016 and 2017 are due to SnoCo Grant, parks donations, and park impact fees. 2 Difference between 2016 and 2017 is due to grant invoicing for various projects. 6.4.b Packet Pg. 144 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 2 Page 1 of 1 Fund No.Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent 001 GENERAL FUND 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97% 009 LEOFF-MEDICAL INS. RESERVE 450,067 255,291 410,725 39,342 91% 011 RISK MANAGEMENT RESERVE FUND 100,000 - 81,277 18,723 81% 013 MULTIMODAL TRANSPORTATION FUND - 56,860 - - 0% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - 5,437 (37) 101% 016 BUILDING MAINTENANCE 5 620,500 2,213,511 340,162 280,338 55% 104 DRUG ENFORCEMENT FUND 76,030 62,292 49,458 26,572 65% 111 STREET FUND 2,002,810 1,758,339 1,741,508 261,302 87% 112 COMBINED STREET CONST/IMPROVE 6 7,265,677 3,104,251 5,048,708 2,216,969 69% 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 69,244 58,643 123,237 32% 120 HOTEL/MOTEL TAX REVENUE FUND 104,100 147,691 102,546 1,554 99% 121 EMPLOYEE PARKING PERMIT FUND 26,880 26,816 26,728 152 99% 122 YOUTH SCHOLARSHIP FUND 2,000 1,585 1,375 625 69% 123 TOURISM PROMOTIONAL FUND/ARTS 61,700 29,996 55,461 6,239 90% 125 REAL ESTATE EXCISE TAX 2 3,106,566 668,915 1,919,230 1,187,336 62% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,650,058 1,810,814 1,064,996 1,585,062 40% 127 GIFTS CATALOG FUND 51,220 - 39,535 11,685 77% 129 SPECIAL PROJECTS FUND 40,000 38,434 27,938 12,062 70% 130 CEMETERY MAINTENANCE/IMPROVEMT 234,520 164,289 160,090 74,430 68% 132 PARKS CONSTRUCTION FUND 7 2,719,363 2,029,137 302,380 2,416,983 11% 138 SISTER CITY COMMISSION 10,500 5,669 6,023 4,477 57% 139 TRANSPORTATION BENEFIT DISTRICT - 601,316 - - 0% 140 BUSINESS IMPROVEMENT DISTRICT - 93,858 92,321 (92,321) 0% 211 L.I.D. FUND CONTROL 16,450 7,600 16,450 - 100% 213 L.I.D. GUARANTY FUND - 105,135 - - 0% 231 2012 LT GO DEBT SERVICE FUND 695,830 676,867 695,321 509 100% 232 2014 DEBT SERVICE FUND - 936,429 - - 0% 421 WATER UTILITY FUND 13,173,652 9,006,049 10,429,355 2,744,297 79% 422 STORM UTILITY FUND 8,296,711 5,041,811 4,134,213 4,162,498 50% 423 SEWER/WWTP UTILITY FUND 17,449,376 14,214,206 15,411,465 2,037,911 88% 424 BOND RESERVE FUND 1,989,720 1,989,884 1,988,684 1,036 100% 511 EQUIPMENT RENTAL FUND 2,034,173 1,576,102 1,807,239 226,934 89% 512 TECHNOLOGY RENTAL FUND 925,130 - 714,607 210,523 77% 617 FIREMEN'S PENSION FUND 72,070 44,705 67,641 4,429 94% 104,958,623$ 86,994,625$ 86,016,387$ 18,942,236$ 82% 7 Differences between 2016 and 2017 are due to purchase of Civic Field in 2016. 6 Differences between 2016 and 2017 are due to construction projects in 2017, primarily the 76th & 212th Intersection Project. CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY 5 Differences between 2016 and 2017 are primarily due to Fishing Pier Rehabilitation Project. 6.4.b Packet Pg. 145 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 3 Page 1 of 3 Title 2017 Amended Budget 12/31/2016 Revenues 12/31/2017 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 8 10,221,670$ 10,010,270$ 10,213,223$ 8,448$ 100% EMS PROPERTY TAX 9 3,911,080 3,664,210 3,956,624 (45,544) 101% VOTED PROPERTY TAX 10 10,000 944,383 15,167 (5,167) 152% LOCAL RETAIL SALES/USE TAX 11 6,875,000 6,905,122 7,395,114 (520,114) 108% NATURAL GAS USE TAX 7,040 6,236 9,441 (2,401) 134% 1/10 SALES TAX LOCAL CRIM JUST 687,500 679,138 707,862 (20,362) 103% ELECTRIC UTILITY TAX 1,604,000 1,580,287 1,693,313 (89,313) 106% GAS UTILITY TAX 608,000 574,714 686,531 (78,531) 113% SOLID WASTE UTILITY TAX 313,600 327,242 334,191 (20,591) 107% WATER UTILITY TAX 1,235,300 1,217,914 1,228,927 6,373 99% SEWER UTILITY TAX 632,300 629,926 694,870 (62,570) 110% STORMWATER UTILITY TAX 331,300 328,981 364,927 (33,627) 110% T.V. CABLE UTILITY TAX 857,600 865,531 868,950 (11,350) 101% TELEPHONE UTILITY TAX 1,263,200 1,212,526 1,076,870 186,330 85% PULLTABS TAX 52,000 52,368 53,103 (1,103) 102% AMUSEMENT GAMES 40 141 777 (737) 1943% LEASEHOLD EXCISE TAX 262,300 266,223 236,510 25,790 90% 28,871,930 29,265,213 29,536,400 (664,470) 102% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 250 310 335 (85) 134% POLICE - FINGERPRINTING 300 465 770 (470) 257% PROF AND OCC LICENSE-TAXI 330 - - 330 0% AMUSEMENTS 4,740 - 6,325 (1,585) 133% VENDING MACHINE/CONCESSION 50,000 50,490 52,964 (2,964) 106% FRANCHISE AGREEMENT-COMCAST 716,800 716,840 730,530 (13,730) 102% FRANCHISE FEE-EDUCATION/GOVERNMENT 42,100 42,216 40,248 1,852 96% FRANCHISE AGREEMENT-VERIZON/FRONTIER 102,300 102,954 105,604 (3,304) 103% FRANCHISE AGREEMENT-BLACKROCK 16,600 17,672 13,904 2,696 84% OLYMPIC VIEW WATER DISTRICT FRANCHISE 298,200 298,389 323,198 (24,998) 108% GENERAL BUSINESS LICENSE 116,600 131,778 99,293 17,308 85% DEV SERV PERMIT SURCHARGE 44,940 54,665 77,667 (32,727) 173% NON-RESIDENT BUS LICENSE 67,800 68,650 71,500 (3,700) 105% RIGHT OF WAY FRANCHISE FEE 10,700 91,860 22,955 (12,255) 215% BUILDING STRUCTURE PERMITS 651,100 708,865 905,602 (254,502) 139% ANIMAL LICENSES 35,090 24,471 27,676 7,414 79% STREET AND CURB PERMIT 48,150 48,022 42,691 5,459 89% OTR NON-BUS LIC/PERMITS 13,200 18,196 18,449 (5,249) 140% 2,219,200 2,375,843 2,539,711 (320,511) 114% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 6,920 11,118 (3,188) 140% ROOFTOP SOLAR CHALLENGE II - 5,250 - - 0% WAASSOC OF SHERIFFS TRAFFIC GRANT - 992 - - 0% TARGET ZERO TEAMS GRANT 4,000 3,348 1,030 2,970 26% HIGH VISIBILITY ENFORCEMENT 7,100 4,675 8,226 (1,126) 116% DOCKSIDE DRILLS GRANT REIMBURSE 3,092 614 3,092 0 100% WATERFRONT ANALYSIS GRANT - 490,000 10,000 (10,000) 0% PUD PRIVILEDGE TAX 195,500 197,399 198,479 (2,979) 102% MVET/SPECIAL DISTRIBUTION 12,680 11,152 11,564 1,116 91% JUDICIAL SALARY CONTRIBUTION-STATE 18,000 17,677 16,711 1,289 93% CRIMINAL JUSTICE-SPECIAL PROGRAMS 42,500 40,661 41,971 529 99% MARIJUANA ENFORCEMENT 23,700 - - 23,700 0% MARIJUANA EXCISE TAX DISTRIBUTION - - 11,143 (11,143) 0% DUI - CITIES 3,000 6,313 6,198 (3,198) 207% LIQUOR EXCISE TAX 191,000 188,912 197,143 (6,143) 103% LIQUOR BOARD PROFITS 345,600 348,792 345,313 287 100% MISCELLANEOUS INTERLOCAL REVENUE - 77,153 - - 0% INTERLOCAL GRANTS - - 35,000 (35,000) 0% VERDANT INTERLOCAL GRANTS 2,000 7,754 2,000 - 100% POLICE TRAINING CLASSES - - 300 (300) 0% 856,102 1,407,614 899,288 (43,186) 105% REVENUES - GENERAL FUNDCITY OF EDMONDS 9 2017 EMS PropertyTax revenues are $292,414 higher than 2016 revenues. 11 2017 Local Retail Sales/Use Tax revenues are $489,991 higher than 2016 revenues. Please also see pages pages 18 & 19. 8 2017 Real Personal/Property Tax revenues are $202,952 higher than 2016 revenues. 10 Difference between 2016 and 2017 is due to Public Safety Debt being paid off in 2016, and taxes no longer levied in 2017. 6.4.b Packet Pg. 146 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 4 Page 2 of 3 Title 2017 Amended Budget 12/31/2016 Revenues 12/31/2017 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: MUNICIPAL COURT CIVIL FILINGS - 49 - - 0% COURT RECORD SERVICES - - 579 (579) 0% RECORD/LEGAL INSTRUMENTS 2,000 2,572 4,019 (2,019) 201% ATM SURCHARGE FEES 300 408 537 (237) 179% CREDIT CARD FEES 15,000 - 10,915 4,085 73% D/M COURT REC SER 10 47 246 (236) 2456% CIVIL FEE - APPEAL - - 53 (53) 0% WARRANT PREPARATION FEE - - 775 (775) 0% IT TIME PAY FEE - - 271 (271) 0% MUNIC.-DIST. COURT CURR EXPEN 600 577 238 362 40% SALE MAPS & BOOKS 100 4 36 64 36% CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 25,090 25,090 10 100% BID SUPPLIES REIMBURSEMENT 600 548 - 600 0% PHOTOCOPIES 2,000 1,009 953 1,047 48% POLICE DISCLOSURE REQUESTS 4,000 3,989 2,428 1,572 61% ENGINEERING FEES AND CHARGES 12 200,000 216,919 416,959 (216,959) 208% SNO-ISLE 58,000 74,184 82,902 (24,902) 143% PASSPORTS AND NATURALIZATION FEES 17,000 19,609 21,950 (4,950) 129% POLICE SERVICES SPECIAL EVENTS 32,603 31,852 32,603 0 100% CAMPUS SAFETY-EDM. SCH. DIST.68,000 13,689 14,721 53,279 22% WOODWAY-LAW PROTECTION 44,538 61,411 60,856 (16,318) 137% MISCELLANEOUS POLICE SERVICES 1,500 3,038 - 1,500 0% DUI EMERGENCY FIRE SERVICES 300 - - 300 0% FIRE PROTECTION & EMS FOR DUI - 63 77 (77) 0% FIRE DISTRICT #1 STATION BILLINGS 45,000 48,748 52,894 (7,894) 118% LEGAL SERVICES - 177 - - 0% ADULT PROBATION SERVICE CHARGE 56,000 66,778 49,585 6,415 89% ELECTRONIC MONITORING - 100 - - 0% BOOKING FEES 4,200 3,663 2,704 1,496 64% FIRE CONSTRUCTION INSPECTION FEES 8,560 23,806 23,139 (14,579) 270% EMERGENCY SERVICE FEES 8,000 6,923 3,779 4,221 47% EMS TRANSPORT USER FEE 824,200 900,604 828,041 (3,841) 100% FIBER SERVICES - 10,780 - - 0% INTERGOVERNMENTAL FIBER SERVICES - 7,200 - - 0% FLEX FUEL PAYMENTS FROM STATIONS 1,800 2,274 2,547 (747) 141% ANIMAL CONTROL SHELTER 250 404 55 195 22% ZONING/SUBDIVISION FEE 80,250 99,938 124,171 (43,921) 155% PLAN CHECKING FEES 458,500 510,697 458,206 294 100% FIRE PLAN CHECK FEES 3,210 11,520 12,720 (9,510) 396% PLANNING 1% INSPECTION FEE 1,600 2,294 1,646 (46) 103% S.E.P.A. REVIEW 2,140 6,710 10,050 (7,910) 470% CRITICAL AREA STUDY 18,190 20,435 17,390 800 96% DV COORDINATOR SERVICES 11,460 11,119 11,459 1 100% GYM AND WEIGHTROOM FEES 12,000 12,923 13,335 (1,335) 111% LOCKER FEES - 120 30 (30) 0% PROGRAM FEES 910,100 897,579 825,641 84,459 91% TAXABLE RECREATION ACTIVITIES 1,300 1,023 1,504 (204) 116% WINTER MARKET REGISTRATION FEES 11,000 5,400 5,100 5,900 46% BIRD FEST REGISTRATION FEES 750 916 1,030 (280) 137% INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,044,540 2,293,193 2,369,392 (324,852) 116% 4,974,701 5,400,381 5,490,623 (515,922) 110% CITY OF EDMONDS REVENUES - GENERAL FUND 12 2017 Engineering Fees and Charges are $200,040 higher than 2016 revenues. 6.4.b Packet Pg. 147 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 5 Page 3 of 3 Title 2017 Amended Budget 12/31/2016 Revenues 12/31/2017 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 7,200 6,564 4,851 2,349 67% TRAFFIC INFRACTION PENALTIES 232,500 214,231 216,333 16,167 93% NC TRAFFIC INFRACTION 32,800 53,275 33,829 (1,029) 103% CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 21,379 23,015 (2,315) 111% CURRENT TRAFFIC INFRACTIONS - - - - 0% NON-TRAFFIC INFRACTION PENALTIES - 40,088 1,000 (1,000) 0% OTHER INFRACTIONS '04 2,100 1,761 2,544 (444) 121% PARKING INFRACTION PENALTIES 25,300 42,657 71,609 (46,309) 283% PARK/INDDISZONE 3,600 3,472 1,954 1,646 54% DWI PENALTIES 8,000 19,626 8,458 (458) 106% DUI - DP ACCT 2,800 2,389 1,648 1,152 59% CRIM CNV FEE DUI 500 437 170 330 34% DUI - DP FEE - - 176 (176) 0% OTHER CRIMINAL TRAF MISDEM PEN - 88 260 (260) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 33,600 30,951 33,446 154 100% CRIMINAL CONVICTION FEE CT 2,000 2,841 2,488 (488) 124% CRIM CONV FEE CT 2,000 1,584 1,547 453 77% OTHER NON-TRAF MISDEMEANOR PEN - - 32 (32) 0% OTHER NON TRAFFIC MISD. 8/03 9,300 8,352 8,729 571 94% COURT DV PENALTY ASSESSMENT 600 445 570 30 95% CRIMINAL CONVICTION FEE CN 1,900 1,687 1,257 643 66% CRIM CONV FEE CN 500 577 456 44 91% CRIMINAL COSTS-RECOUPMENTS 30,900 23,870 7,859 23,041 25% PUBLIC DEFENSE RECOUPMENT 25,600 23,018 16,787 8,813 66% BANK CHARGE FOR CONV. DEFENDANT 6,000 7,532 8,996 (2,996) 150% COURT INTERPRETER COSTS 100 75 246 (146) 246% BUS. LICENSE PERMIT PENALTY 11,000 13,585 9,630 1,370 88% MISC FINES AND PENALTIES 1,400 1,565 2,040 (640) 146% 460,400 522,051 459,929 471 100% MISCELLANEOUS: INVESTMENT INTEREST 40,400 58,828 122,707 (82,307) 304% INTEREST ON COUNTY TAXES 5,700 6,412 11,722 (6,022) 206% INTEREST - COURT COLLECTIONS 5,400 5,950 6,187 (787) 115% PARKING 15,600 16,475 17,942 (2,342) 115% SPACE/FACILITIES RENTALS 147,000 147,324 128,769 18,231 88% BRACKET ROOM RENTAL 5,000 4,800 4,840 160 97% LEASES LONG-TERM 175,000 179,444 182,969 (7,969) 105% OTHER RENTS & USE CHARGES 2,400 1,800 1,800 600 75% DONATION/CONTRIBUTION - 1,500 1,133 (1,133) 0% PARKS DONATIONS 4,350 4,350 3,650 700 84% BIRD FEST CONTRIBUTIONS 3,000 2,142 2,044 956 68% VOLUNTEER PICNIC CONTRIBUTIONS 1,000 1,701 - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 55,943 - 58,428 (2,485) 104% PARKS GRANTS - PRIVATE SOURCES - - 1,030 (1,030) 0% SALE OF JUNK/SALVAGE 300 304 4,945 (4,645) 1648% SALES OF UNCLAIM PROPERTY 3,000 7,190 2,353 647 78% CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 3,876 31,468 (29,468) 1573% POLICE JUDGMENTS/RESTITUTION 200 296 99 101 50% CASHIER'S OVERAGES/SHORTAGES - 254 276 (276) 0% OTHER MISC REVENUES 2,000 12,336 2,580 (580) 129% SMALL OVERPAYMENT 30 26 42 (12) 140% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES - MUNICIPAL COURT 300 178 346 (46) 115% NSF FEES - POLICE - - 60 (60) 0% US BANK REBATE 7,500 6,947 7,827 (327) 104% 478,243 462,132 593,216 (114,973) 124% TRANSFERS-IN: PROCEEDS OF REFUNDING DEBT 13 - 549,095 - - 0% INSURANCE RECOVERIES - 58,451 7,143 (7,143) 0% OPERATING TRANSFER-IN - 56,860 - - 0% TRANSFER FROM FUND 127 26,300 25,835 26,300 - 100% 26,300 690,241 33,443 (7,143) 127% TOTAL GENERAL FUND REVENUE 37,886,876$ 40,123,476$ 39,552,609$ (1,665,733)$ 104% CITY OF EDMONDS 13 Difference between 2016 and 2017 is due to Bond Proceeds from Refunding 2007 Debt in November of 2016. REVENUES - GENERAL FUND 6.4.b Packet Pg. 148 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 6 Page 1 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 14,814,103$ 13,569,133$ 14,233,337$ 580,766$ 96% OVERTIME 506,493 522,114 576,741 (70,248) 114% HOLIDAY BUY BACK 226,420 195,915 201,476 24,944 89% BENEFITS 5,475,855 5,188,028 5,586,670 (110,815) 102% UNIFORMS 85,110 80,392 74,707 10,403 88% SUPPLIES 386,509 379,291 370,679 15,830 96% SMALL EQUIPMENT 64,107 138,781 75,248 (11,141) 117% PROFESSIONAL SERVICES 3,660,453 3,048,318 2,967,593 692,860 81% COMMUNICATIONS 159,170 190,775 147,756 11,414 93% TRAVEL 50,430 41,273 48,511 1,919 96% EXCISE TAXES 6,500 - 4,820 1,680 74% ADVERTISING - 4,662 - - 0% RENTAL/LEASE 1,708,050 934,810 1,701,796 6,254 100% INSURANCE 609,550 538,732 616,495 (6,945) 101% UTILITIES 457,800 489,902 513,093 (55,293) 112% REPAIRS & MAINTENANCE 224,830 322,314 241,761 (16,931) 108% MISCELLANEOUS 396,800 300,425 300,805 95,995 76% INTERGOVERNMENTAL SERVICES 10,016,530 9,948,606 9,911,131 105,399 99% INTERGOVERNMENTAL PAYMENTS 135,000 125,000 70,000 65,000 52% INTERFUND SUBSIDIES 14 1,263,200 3,429,141 1,284,758 (21,558) 102% BUILDINGS 10,197 - - 10,197 0% MACHINERY/EQUIPMENT 134,263 56,662 91,135 43,128 68% GENERAL OBLIGATION BOND PRINCIPAL 164,790 699,636 170,160 (5,370) 103% DEBT ISSUE COSTS - 5,327 - - 0% OTHER DEBT 500 235 222 278 44% INTEREST ON LONG-TERM EXTERNAL DEBT 39,580 48,058 27,979 11,601 71% 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 183,190$ 156,239$ 148,068$ 35,122$ 81% PENSION AND DISABILITY PAYMENTS 259,597 96,548 253,428 6,169 98% PROFESSIONAL SERVICES 7,000 1,286 8,828 (1,828) 126% TRAVEL - 447 - - 0% MISCELLANEOUS 280 770 400 (120) 143% 450,067$ 255,291$ 410,725$ 39,342$ 91% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS 100,000$ -$ 81,277$ 18,723$ 81% 100,000$ -$ 81,277$ 18,723$ 81% MULTIMODAL TRANSPORTATION FUND (013) INTERFUND SUBSIDIES -$ 56,860$ -$ -$ 0%-$ 56,860$ -$ -$ 0% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 200 - - 200 0% MISCELLANEOUS 5,100 - 5,437 (337) 107% 5,400$ -$ 5,437$ (37)$ 101% BUILDING MAINTENANCE SUBFUND (016) SUPPLIES -$ 1,756$ 22,654$ (22,654)$ 0% PROFESSIONAL SERVICES 77,000 391,031 81,038 (4,038) 105% REPAIRS & MAINTENANENCE 193,500 205,349 210,030 (16,530) 109% MISCELLANEOUS - 11,760 - - 0% MACHINERY/EQUIPMENT - 191,821 - - 0% CONSTRUCTION PROJECTS 350,000 1,411,794 26,440 323,560 8%620,500$ 2,213,511$ 340,162$ 280,338$ 55% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000$ 1,350$ 2,001$ 999$ 67% SMALL EQUIPMENT 5,000 5,768 - 5,000 0% COMMUNICATIONS 2,230 1,676 815 1,415 37% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 10,459 5,000 15,000 25% INTERGOVERNMENTAL SERVICES 45,000 43,039 41,642 3,358 93% 76,030$ 62,292$ 49,458$ 26,572$ 65% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 14 Difference between 2016 and 2017 is primarily due to final payment of 2014 debt. 6.4.b Packet Pg. 149 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 7 Page 2 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 555,070$ 579,092$ 519,755$ 35,315$ 94% OVERTIME 18,400 25,395 29,914 (11,514) 163% BENEFITS 318,720 303,678 270,940 47,780 85% UNIFORMS 6,000 3,745 3,711 2,289 62% SUPPLIES 350,000 171,386 229,749 120,251 66% SMALL EQUIPMENT 24,000 6,645 11,054 12,946 46% PROFESSIONAL SERVICES 15,050 17,160 19,193 (4,143) 128% COMMUNICATIONS 3,500 4,335 7,506 (4,006) 214% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 181,020 191,086 181,931 (911) 101% INSURANCE 113,230 97,912 110,508 2,722 98% UTILITIES 270,170 268,000 272,803 (2,633) 101% REPAIRS & MAINTENANCE 111,550 26,585 28,387 83,163 25% MISCELLANEOUS 25,000 13,873 2,697 22,303 11% INTERGOVERNMENTAL SERVICES 5,000 1,990 5,324 (324) 106% MACHINERY/EQUIPMENT - - 43,427 (43,427) 0% GENERAL OBLIGATION BOND PRINCIPAL 3,490 45,225 3,900 (410) 112% INTEREST ON LONG-TERM EXTERNAL DEBT 1,610 1,818 709 901 44% DEBT ISSUE COSTS - 412 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 1 - - 0% 2,002,810$ 1,758,339$ 1,741,508$ 261,302$ 87% COMBINED STREET CONST/IMPROVE (112) SALARIES AND WAGES -$ -$ 15,383$ (15,383)$ 0% OVERTIME - - 672 (672) 0% BENEFITS - - 6,409 (6,409) 0% SMALL EQUIPMENT - - 2,056 (2,056) 0% PROFESSIONAL SERVICES 2,625,385 719,681 1,265,374 1,360,011 48% REPAIRS & MAINTENANCE - 467,086 5,228 (5,228) 0% INTERFUND SUBSIDIES 328,100 136,194 40,711 287,389 12% LAND - 208,554 - - 0% MACHINERY/EQUIPMENT - - 8,166 (8,166) 0% CONSTRUCTION PROJECTS 4,236,922 1,497,139 3,629,473 607,449 86% INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100% INTEREST 3,050 3,396 3,035 15 100% 7,265,677$ 3,104,251$ 5,048,708$ 2,216,969$ 69% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,700$ 5,032$ 4,013$ 687$ 85% SMALL EQUIPMENT 1,700 685 902 798 53% PROFESSIONAL SERVICES 166,500 58,248 49,567 116,933 30% TRAVEL 80 11 35 46 43% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 5,268 4,127 2,473 63% 181,880$ 69,244$ 58,643$ 123,237$ 32% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 93,300$ 82,696$ 97,846$ (4,546)$ 105% MISCELLANEOUS 6,800 994 700 6,100 10% INTERFUND SUBSIDIES 4,000 4,000 4,000 - 100% CONSTRUCTION PROJECTS - 60,000 - - 0% 104,100$ 147,691$ 102,546$ 1,554$ 99% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,790$ 1,726$ 1,638$ 152$ 92% PROFESSIONAL SERVICES 25,090 25,090 25,090 - 100% 26,880$ 26,816$ 26,728$ 152$ 99% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 2,000$ 1,585$ 1,375$ 625$ 69% 2,000$ 1,585$ 1,375$ 625$ 69% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SERVICES 57,200$ 26,793$ 51,806$ 5,394$ 91% MISCELLANEOUS 4,500 3,203 3,655 845 81% 61,700$ 29,996$ 55,461$ 6,239$ 90% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.4.b Packet Pg. 150 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 8 Page 3 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 21,000$ 48,756$ 54,963$ (33,963)$ 262% PROFESSIONAL SERVICES 150,000 180,169 452,586 (302,586) 302% RENTAL/LEASE - 2,790 - - 0% UTILITIES - - 1,649 (1,649) 0% REPAIRS & MAINTENANCE 140,000 113,591 305,000 (165,000) 218% MISCELLANEOUS - 181 - - 0% CONSTRUCTION PROJECTS 2,795,566 323,428 1,105,033 1,690,533 40% 3,106,566$ 668,915$ 1,919,230$ 1,187,336$ 62% REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) SALARIES AND WAGES -$ 14,404$ -$ -$ 0% SUPPLIES - 4,623 - - 0% PROFESSIONAL SERVICES 118,255 298,758 158,693 (40,438) 134% REPAIRS & MAINTENANCE - 567,277 311,654 (311,654) 0% INTERFUND SUBSIDIES 142,330 139,425 142,325 5 100% LAND 200,000 436,864 43,201 156,799 22% CONSTRUCTION PROJECTS 2,159,843 73,154 382,224 1,777,619 18% GENERAL OBLIGATION BONDS 20,280 263,250 22,701 (2,421) 112% INTEREST 9,350 10,584 4,125 5,225 44% DEBT ISSUE COSTS - 2,396 - - 0% OTHER INTEREST & OTHER DEBT SERVICE COSTS - 79 72 (72) 0% 2,650,058$ 1,810,814$ 1,064,996$ 1,585,062$ 40% GIFTS CATALOG FUND (127) SUPPLIES 17,820$ 6,156$ 1,638$ 16,182$ 9% PROFESSIONAL SERVICES 6,500 6,443 - 6,500 0% MISCELLANEOUS 600 - - 600 0% INTERFUND SUBSIDIES 26,300 25,835 26,300 - 100% 51,220$ 38,434$ 27,938$ 23,282$ 55% SPECIAL PROJECTS FUND (129) INTERFUND SUBSIDIES 40,000$ -$ 39,535$ 465$ 99% 40,000$ -$ 39,535$ 465$ 99% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 124,410$ 81,638$ 74,427$ 49,983$ 60% OVERTIME 3,500 1,671 3,526 (26) 101% BENEFITS 35,910 35,115 35,095 815 98% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 24,500 4,764 7,037 17,463 29% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 19,285 10,704 9,296 54% PROFESSIONAL SERVICES 4,200 3,896 6,712 (2,512) 160% COMMUNICATIONS 1,410 999 1,376 34 98% TRAVEL 500 - - 500 0% RENTAL/LEASE 10,790 11,550 10,790 (0) 100% UTILITIES 3,800 1,999 5,208 (1,408) 137% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 4,000 3,371 5,215 (1,215) 130% 234,520$ 164,289$ 160,090$ 74,430$ 68% PARKS CONSTRUCTION FUND (132) SUPPLIES 20,000$ 25$ -$ 20,000$ 0% PROFESSIONAL SERVICES 600,000 47,017 89,146 510,854 15% INTERFUND SUBSIDIES 3,000 - - 3,000 0% LAND - 1,466,247 - - 0% CONSTRUCTION PROJECTS 2,096,363 515,848 213,234 1,883,129 10% 2,719,363$ 2,029,137$ 302,380$ 2,416,983$ 11% SISTER CITY COMMISSION (138) SALARIES AND WAGES -$ 45$ -$ -$ 0% BENEFITS - 5 - - 0% SUPPLIES 1,500 255 390 1,110 26% TRAVEL 4,500 2,515 2,839 1,661 63% MISCELLANEOUS 4,500 2,850 2,794 1,706 62% 10,500$ 5,669$ 6,023$ 4,477$ 57% TRANSPORTATION BENEFIT DISTRICT (139) INSURANCE -$ 2,500$ -$ -$ 0% INTERGOVERNMENTAL SERVICES - 598,816 - - 0% -$ 601,316$ -$ -$ 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.4.b Packet Pg. 151 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 9 Page 4 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent BUSINESS IMPROVEMENT DISTRICT FUND (140) SUPPLIES -$ 21,192$ 5,483$ (5,483)$ 0% PROFESSIONAL SERVICES - 61,293 84,831 (84,831) 0% MISCELLANEOUS - 11,373 2,007 (2,007) 0%-$ 93,858$ 92,321$ (92,321)$ 0% LID FUND CONTROL (211) INTERFUND SUBSIDIES 16,450$ 7,600$ 16,450$ -$ 100% 16,450$ 7,600$ 16,450$ -$ 100% LID GUARANTY FUND (213) INTERFUND SUBSIDIES -$ 105,135$ -$ -$ 0% -$ 105,135$ -$ -$ 0% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 565,450$ 536,265$ 565,444$ 6$ 100% INTEREST 129,880 140,602 129,877 3 100% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% 695,830$ 676,867$ 695,321$ 509$ 100% 2014 DEBT SERVICE FUND (232) 2014 PRINCIPAL PAYMENT -$ 933,208$ -$ -$ 0% INTEREST - 3,221 - - 0% -$ 936,429$ -$ -$ 0% WATER FUND (421) SALARIES AND WAGES 844,510$ 776,424$ 736,913$ 107,597$ 87% OVERTIME 24,000 25,018 20,833 3,167 87% BENEFITS 405,720 359,325 345,434 60,286 85% UNIFORMS 4,000 3,000 4,727 (727) 118% SUPPLIES 150,000 120,616 140,699 9,301 94% WATER PURCHASED FOR RESALE 1,667,500 1,598,912 1,803,521 (136,021) 108% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 124,923 206,445 (63,445) 144% SMALL EQUIPMENT 19,730 10,087 6,115 13,615 31% PROFESSIONAL SERVICES 2,181,281 1,150,662 1,636,269 545,012 75% COMMUNICATIONS 30,000 29,597 29,829 171 99% TRAVEL 200 - 45 155 23% EXCISE TAXES 340,000 420,933 433,540 (93,540) 128% RENTAL/LEASE 146,130 97,858 144,501 1,629 99% INSURANCE 56,050 52,335 58,214 (2,164) 104% UTILITIES 35,000 25,839 28,582 6,418 82% REPAIRS & MAINTENANCE 17,500 52,961 387,983 (370,483) 2217% MISCELLANEOUS 83,500 75,183 94,553 (11,053) 113% INTERGOVERNMENTAL SERVICES 30,000 32,496 38,184 (8,184) 127% INTERFUND TAXES 1,229,110 1,217,914 1,228,927 183 100% INTERFUND SUBSIDIES 642,020 639,215 642,016 4 100% MACHINERY/EQUIPMENT 25,000 15,065 - 25,000 0% CONSTRUCTION PROJECTS 4,488,771 1,568,656 1,831,365 2,657,406 41% GENERAL OBLIGATION BONDS 2,340 2,295 2,619 (279) 112% REVENUE BONDS 335,510 323,868 335,504 6 100% INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100% INTEREST 246,940 256,375 246,323 617 100% DEBT ISSUE COSTS - 276 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 378 375 (375) 0% 13,173,652$ 9,006,049$ 10,429,355$ 2,744,297$ 79% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.4.b Packet Pg. 152 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 10 Page 5 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent STORM FUND (422) SALARIES AND WAGES 523,320$ 521,872$ 595,532$ (72,212)$ 114% OVERTIME 6,000 14,335 12,578 (6,578) 210% BENEFITS 262,680 265,373 312,763 (50,083) 119% UNIFORMS 6,500 5,756 5,689 811 88% SUPPLIES 46,000 34,047 39,233 6,767 85% SMALL EQUIPMENT 5,730 1,823 6,873 (1,143) 120% PROFESSIONAL SERVICES 2,191,297 1,502,439 1,131,838 1,059,460 52% COMMUNICATIONS 3,200 3,652 5,453 (2,253) 170% TRAVEL 4,300 300 - 4,300 0% EXCISE TAXES 55,000 54,350 59,416 (4,416) 108% RENTAL/LEASE 264,970 248,248 260,398 4,572 98% INSURANCE 71,540 63,187 72,028 (488) 101% UTILITES 10,500 9,421 9,789 711 93% REPAIR & MAINTENANCE 13,000 14,183 52,858 (39,858) 407% MISCELLANEOUS 101,000 73,919 89,379 11,621 88% INTERGOVERNMENTAL SERVICES 150,000 139,029 118,354 31,646 79% INTERFUND TAXES AND OPERATING ASSESSMENT 330,430 328,981 364,927 (34,497) 110% INTERFUND SUBSIDIES 293,910 290,752 279,445 14,465 95% MACHINERY/EQUIPMENT - - 18,630 (18,630) 0% CONSTRUCTION PROJECTS 3,517,344 1,017,870 270,691 3,246,653 8% GENERAL OBLIGATION BONDS 85,440 83,793 95,635 (10,195) 112% REVENUE BONDS 164,000 158,297 163,993 7 100% INTERGOVERNMENTAL LOANS 32,070 32,063 32,063 8 100% INTEREST 158,480 167,835 136,480 22,000 86% DEBT ISSUE COSTS - 10,095 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 193 165 (165) 0% 8,296,711$ 5,041,811$ 4,134,213$ 4,162,498$ 50% SEWER FUND (423) SALARIES AND WAGES 1,783,120$ 1,710,519$ 1,676,647$ 106,473$ 94% OVERTIME 95,000 91,465 99,065 (4,065) 104% BENEFITS 784,430 766,178 768,089 16,341 98% UNIFORMS 9,500 6,538 7,466 2,034 79% SUPPLIES 417,200 281,380 235,852 181,348 57% FUEL CONSUMED 80,000 47,744 74,580 5,420 93% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - 2,989 1,011 75% SMALL EQUIPMENT 62,730 26,850 38,969 23,761 62% PROFESSIONAL SERVICES 1,837,472 2,399,116 2,381,089 (543,617) 130% COMMUNICATIONS 43,000 39,853 40,657 2,343 95% TRAVEL 5,000 3,122 54 4,947 1% EXCISE TAXES 170,000 194,744 220,201 (50,201) 130% RENTAL/LEASE 306,650 179,111 302,604 4,046 99% INSURANCE 109,270 106,915 116,720 (7,450) 107% UTILITIES 1,217,860 1,135,718 1,154,616 63,244 95% REPAIR & MAINTENANCE 340,000 1,078,968 360,339 (20,339) 106% MISCELLANEOUS 117,950 86,901 102,660 15,290 87% INTERGOVERNMENTAL SERVICES 178,000 162,276 138,256 39,744 78% INTERFUND TAXES AND OPERATING ASSESSMENT 629,140 629,926 694,870 (65,730) 110% INTERFUND SUBSIDIES 2,800,118 2,222,004 2,624,635 175,483 94% MACHINERY/EQUIPMENT 110,000 94,337 258,036 (148,036) 235% CONSTRUCTION PROJECTS 5,854,736 2,463,288 3,632,853 2,221,883 62% GENERAL OBLIGATION BONDS 132,950 130,123 145,273 (12,323) 109% REVENUE BONDS 75,510 72,836 75,503 7 100% INTERGOVERNMENTAL LOANS 171,240 170,603 171,230 10 100% INTEREST 114,500 95,235 82,276 32,224 72% DEBT ISSUE COSTS - 12,214 - - 0% OTHER INTEREST & DEBT SERVICE COSTS - 6,242 5,939 (5,939) 0% 17,449,376$ 14,214,206$ 15,411,465$ 2,037,911$ 88% BOND RESERVE FUND (424) REVENUE BONDS 680,020$ 655,000$ 680,000$ 20$ 100% INTEREST 1,308,700 1,334,884 1,308,684 16 100% OTHER INTEREST & DEBT SERVICE COSTS 1,000 - - 1,000 0% 1,989,720$ 1,989,884$ 1,988,684$ 1,036$ 100% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 6.4.b Packet Pg. 153 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 11 Page 6 of 6 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 238,360$ 224,287$ 235,126$ 3,234$ 99% OVERTIME 2,000 488 48 1,952 2% BENEFITS 103,580 98,024 104,157 (577) 101% UNIFORMS 1,000 952 716 284 72% SUPPLIES 110,000 84,861 79,962 30,038 73% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 294,200 134,869 222,002 72,198 75% SMALL EQUIPMENT 110,111 22,322 55,394 54,717 50% PROFESSIONAL SERVICES 44,000 46,517 2,351 41,649 5% COMMUNICATIONS 3,000 2,418 2,314 686 77% TRAVEL 1,000 1,000 - 1,000 0% RENTAL/LEASE 15,350 19,157 14,995 355 98% INSURANCE 29,010 29,967 26,351 2,659 91% UTILITIES 14,000 11,891 12,886 1,114 92% REPAIRS & MAINTENANCE 64,246 51,980 58,680 5,566 91% MISCELLANEOUS 12,000 7,266 8,196 3,804 68% INTERGOVERNMENTAL SERVICES 2,500 1,455 1,765 735 71% INTERFUND SUBSIDIES 10,450 - 10,450 - 100% MACHINERY/EQUIPMENT 978,366 838,650 971,846 6,520 99% 2,034,173$ 1,576,102$ 1,807,239$ 226,934$ 89% TECHNOLOGY RENTAL FUND (512) SALARIES AND WAGES 277,270$ -$ 276,098$ 1,173$ 100% OVERTIME 2,000 - 30 1,970 2% BENEFITS 92,150 - 93,053 (903) 101% SUPPLIES 5,000 - 12,737 (7,737) 255% SMALL EQUIPMENT 57,700 - 57,582 118 100% PROFESSIONAL SERVICES 114,000 - 27,163 86,837 24% COMMUNICATIONS 65,270 - 42,827 22,443 66% TRAVEL 1,500 - (17) 1,517 -1% RENTAL/LEASE 7,850 - 7,868 (18) 100% REPAIRS & MAINTENANCE 241,390 - 179,622 61,768 74% MISCELLANEOUS 5,000 - 17,643 (12,643) 353% MACHINERY/EQUIPMENT 56,000 - - 56,000 0% 925,130$ -$ 714,607$ 210,523$ 77% FIREMEN'S PENSION FUND (617) BENEFITS 22,550$ 16,555$ 18,357$ 4,193$ 81% PENSION AND DISABILITY PAYMENTS 48,320 27,936 48,062 258 99% PROFESSIONAL SERVICES 1,200 214 1,222 (22) 102% 72,070$ 44,705$ 67,641$ 4,429$ 94% TOTAL EXPENDITURE ALL FUNDS 104,958,623$ 86,994,625$ 86,016,387$ 18,942,236$ 82% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 6.4.b Packet Pg. 154 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 12 Page 1 of 1 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent CITY COUNCIL 376,120$ 243,590$ 268,921$ 107,199$ 71% OFFICE OF MAYOR 276,700 255,933 273,638 3,062 99% HUMAN RESOURCES 456,490 366,117 394,259 62,231 86% MUNICIPAL COURT 1,016,040 878,809 987,572 28,468 97% CITY CLERK 640,700 571,620 632,191 8,509 99% FINANCE 1,061,570 1,594,043 1,046,698 14,872 99% CITY ATTORNEY 818,780 726,741 802,103 16,677 98% NON-DEPARTMENTAL 12,992,880 15,335,077 12,743,022 249,858 98% POLICE SERVICES 10,769,230 9,496,074 10,488,864 280,366 97% COMMUNITY SERVICES/ECONOMIC DEV.576,730 511,942 549,794 26,936 95% DEVELOPMENT SERVICES 3,117,387 2,386,294 2,823,518 293,869 91% PARKS & RECREATION 4,185,215 3,648,633 3,884,744 300,471 93% PUBLIC WORKS 2,713,370 2,782,287 2,639,574 73,796 97% FACILITIES MAINTENANCE 1,595,028 1,460,372 1,681,976 (86,948) 105% 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97% Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent WATER UTILITY FUND 13,173,652$ 9,006,049$ 10,429,355$ 2,744,297$ 79% STORM UTILITY FUND 8,296,711 5,041,811 4,134,213 4,162,498 50% SEWER/WWTP UTILITY FUND 17,449,376 14,214,206 15,411,465 2,037,911 88% BOND RESERVE FUND 1,989,720 1,989,884 1,988,684 1,036 100% 40,909,459$ 30,251,950$ 31,963,716$ 8,945,743$ 78% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS 6.4.b Packet Pg. 155 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 13 Page 1 of 4 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 144,170$ 129,449$ 149,178$ (5,008)$ 103% OVERTIME 1,000 140 - 1,000 0% BENEFITS 58,520 92,845 93,903 (35,383) 160% SUPPLIES 2,000 1,747 1,079 921 54% SMALL EQUIPMENT - 2,980 285 (285) 0% PROFESSIONAL SERVICES 126,160 1,432 2,172 123,988 2% COMMUNICATIONS 3,000 3,611 3,601 (601) 120% TRAVEL 6,700 1,572 1,323 5,377 20% RENTAL/LEASE 9,070 278 8,845 225 98% REPAIRS/MAINTENANCE 500 15 - 500 0% MISCELLANEOUS 25,000 9,522 8,535 16,465 34% 376,120$ 243,590$ 268,921$ 107,199$ 71% OFFICE OF MAYOR SALARIES 202,230$ 197,482$ 202,299$ (69)$ 100% BENEFITS 49,670 48,114 49,668 2 100% SUPPLIES 1,500 1,069 1,041 459 69% PROFESSIONAL SERVICES 2,000 1,311 1,582 418 79% COMMUNICATION 1,400 1,322 1,346 54 96% TRAVEL 4,000 1,488 2,121 1,879 53% RENTAL/LEASE 11,450 1,381 11,041 409 96% MISCELLANEOUS 4,450 3,764 4,539 (89) 102% 276,700$ 255,933$ 273,638$ 3,062$ 99% HUMAN RESOURCES SALARIES 249,980$ 216,664$ 216,082$ 33,898$ 86% OVERTIME - 43 369 (369) 0% BENEFITS 79,390 74,675 77,909 1,481 98% SUPPLIES 2,300 4,984 2,600 (300) 113% SMALL EQUIPMENT 300 1,322 1,818 (1,518) 606% PROFESSIONAL SERVICES 78,000 61,512 61,233 16,767 79% COMMUNICATIONS 700 1,197 1,223 (523) 175% TRAVEL 1,000 1,058 1,099 (99) 110% RENTAL/LEASE 19,790 2,369 22,280 (2,490) 113% REPAIR/MAINTENANCE 7,850 - 7,056 794 90% MISCELLANEOUS 17,180 2,294 2,590 14,590 15% 456,490$ 366,117$ 394,259$ 62,231$ 86% MUNICIPAL COURT SALARIES 609,690$ 564,264$ 577,923$ 31,767$ 95% OVERTIME 600 2,067 455 145 76% BENEFITS 222,520 205,470 228,482 (5,962) 103% SUPPLIES 9,200 7,809 22,136 (12,936) 241% SMALL EQUIPMENT 900 326 4,098 (3,198) 455% PROFESSIONAL SERVICES 90,000 76,126 87,836 2,164 98% COMMUNICATIONS 2,700 2,800 2,791 (91) 103% TRAVEL 4,500 3,188 1,861 2,639 41% RENTAL/LEASE 39,780 735 39,812 (32) 100% REPAIR/MAINTENANCE 1,250 1,024 4,448 (3,198) 356% MISCELLANEOUS 34,900 15,001 17,730 17,170 51% 1,016,040$ 878,809$ 987,572$ 28,468$ 97% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS 6.4.b Packet Pg. 156 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 14 Page 2 of 4 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 326,390$ 330,742$ 327,277$ (887)$ 100% OVERTIME 1,000 1,978 180 820 18% BENEFITS 140,440 131,842 148,985 (8,545) 106% SUPPLIES 10,240 6,846 4,674 5,566 46% SMALL EQUIPMENT - 1,416 - - 0% PROFESSIONAL SERVICES 28,310 27,789 29,695 (1,385) 105% COMMUNICATIONS 50,000 19,750 30,158 19,842 60% TRAVEL 1,000 38 368 632 37% RENTAL/LEASE 50,810 16,326 51,414 (604) 101% REPAIRS & MAINTENANCE 28,510 28,384 31,111 (2,601) 109% MISCELLANEOUS 4,000 6,509 8,329 (4,329) 208% 640,700$ 571,620$ 632,191$ 8,509$ 99% FINANCE SALARIES 696,560$ 875,019$ 686,431$ 10,129$ 99% OVERTIME 4,500 1,810 - 4,500 0% BENEFITS 235,920 290,051 237,293 (1,373) 101% SUPPLIES 7,350 32,078 5,968 1,382 81% SMALL EQUIPMENT 2,650 69,236 1,612 1,038 61% PROFESSIONAL SERVICES 32,800 32,845 34,266 (1,466) 104% COMMUNICATIONS 2,000 64,676 1,859 141 93% TRAVEL 2,600 2,141 2,654 (54) 102% RENTAL/LEASE 30,340 11,259 31,512 (1,172) 104%REPAIR/MAINTENANCE 38,500 152,028 40,372 (1,872) 105%MISCELLANEOUS 8,350 33,685 4,732 3,618 57%MACHINERY/EQUIPMENT - 29,213 - - 0% 1,061,570$ 1,594,043$ 1,046,698$ 14,872$ 99% CITY ATTORNEY PROFESSIONAL SERVICES 818,780$ 724,604$ 802,103$ 16,677$ 98% MISCELLANEOUS - 2,137 - - 0% 818,780$ 726,741$ 802,103$ 16,677$ 98% NON-DEPARTMENTAL SALARIES -$ -$ -$ -$ 0% BENEFITS - UNEMPLOYMENT 25,000 3,090 2,975 22,025 12% SUPPLIES 5,000 2,870 5,127 (127) 103% PROFESSIONAL SERVICES 729,000 545,648 610,247 118,753 84% EXCISE TAXES 6,500 4,662 4,820 1,680 74% RENTAL/LEASE 10,480 3,600 10,480 (0) 100% INSURANCE 609,550 538,732 616,495 (6,945) 101% MISCELLANEOUS 69,000 69,889 67,274 1,726 97% INTERGOVT SERVICES 9,935,280 9,859,189 9,872,485 62,795 99% ECA LOAN PAYMENT 135,000 125,000 70,000 65,000 52% INTERFUND SUBSIDIES 15 1,263,200 3,429,141 1,284,758 (21,558) 102% GENERAL OBLIGATION BOND 164,790 699,636 170,160 (5,370) 103% INTEREST ON LONG-TERM DEBT 39,580 48,058 27,979 11,601 71% DEBT ISSUE COSTS - 5,327 - - 0% FISCAL AGENT FEES 500 235 222 278 44% 12,992,880$ 15,335,077$ 12,743,022$ 249,858$ 98% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 15 Difference between 2016 and 2017 is primarily due to final payment of Voted Public Safety Debt in February of 2016. 6.4.b Packet Pg. 157 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 15 Page 3 of 4 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 6,357,958$ 5,639,474$ 6,061,429$ 296,529$ 95% OVERTIME 475,393 481,745 525,621 (50,228) 111% HOLIDAY BUYBACK 226,420 195,915 201,476 24,944 89% BENEFITS 2,347,255 2,215,297 2,395,050 (47,795) 102% UNIFORMS 75,450 69,632 65,229 10,221 86% SUPPLIES 88,500 79,499 76,129 12,371 86% SMALL EQUIPMENT 34,151 34,269 29,846 4,305 87% PROFESSIONAL SERVICES 117,670 90,895 91,026 26,644 77% COMMUNICATIONS 27,210 33,453 37,861 (10,651) 139% TRAVEL 17,310 17,492 22,867 (5,557) 132% RENTAL/LEASE 842,630 590,296 839,264 3,366 100% REPAIR/MAINTENANCE 15,120 9,172 7,277 7,843 48% MISCELLANEOUS 46,350 28,275 33,886 12,464 73% INTERGOVTL SERVICES 10,550 10,660 10,771 (221) 102% MACHINERY/EQUIPMENT 87,263 - 91,135 (3,872) 104% 10,769,230$ 9,496,074$ 10,488,864$ 280,366$ 97% COMMUNITY SERVICES/ECON DEV. SALARIES 230,850$ 225,939$ 231,254$ (404)$ 100% BENEFITS 69,230 67,272 71,152 (1,922) 103% SUPPLIES 7,000 6,711 6,485 515 93% SMALL EQUIPMENT 800 376 792 8 99% PROFESSIONAL SERVICES 246,900 204,196 221,952 24,948 90% COMMUNICATIONS 1,490 1,161 1,196 294 80% TRAVEL 2,000 2,053 2,347 (347) 117% RENTAL/LEASE 10,960 1,455 9,819 1,141 90% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 7,000 2,778 4,797 2,203 69% 576,730$ 511,942$ 549,794$ 26,936$ 95% DEVELOPMENT SERVICES/PLANNING SALARIES 1,547,970$ 1,418,261$ 1,486,357$ 61,613$ 96% OVERTIME 1,300 6,228 16,820 (15,520) 1294% BENEFITS 568,060 522,042 544,072 23,988 96% UNIFORMS 500 598 - 500 0% SUPPLIES 16,100 17,413 13,482 2,618 84% SMALL EQUIPMENT 6,000 8,844 6,473 (473) 108% PROFESSIONAL SERVICES 755,567 304,112 535,639 219,928 71% COMMUNICATIONS 8,700 7,279 8,285 415 95% TRAVEL 4,750 7,734 7,190 (2,440) 151% RENTAL/LEASE 147,580 21,455 148,629 (1,049) 101% REPAIRS & MAINTENANCE 6,800 8,973 2,489 4,311 37% MISCELLANEOUS 54,060 35,907 54,081 (21) 100% MACHINERY/EQUIPMENT - 27,449 - - 0% 3,117,387$ 2,386,294$ 2,823,518$ 293,869$ 91% ENGINEERING SALARIES 1,479,070$ 1,303,402$ 1,416,750$ 62,320$ 96% OVERTIME 5,000 4,777 760 4,240 15% BENEFITS 572,030 519,524 593,758 (21,728) 104% UNIFORMS 360 926 - 360 0% SUPPLIES - 79 - - 0% SMALL EQUIPMENT 3,930 2,072 3,383 547 86% PROFESSIONAL SERVICES 48,080 532,790 40,186 7,894 84% COMMUNICATIONS 14,700 11,956 13,044 1,656 89% TRAVEL 600 1,311 45 555 8% RENTAL/LEASE 93,250 24,194 90,033 3,217 97% REPAIR/MAINTENANCE 2,600 346 587 2,013 23% MISCELLANEOUS 23,000 22,700 17,733 5,267 77% 2,242,620$ 2,424,076$ 2,176,279$ 66,341$ 97% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 6.4.b Packet Pg. 158 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 16 Page 4 of 4 Title 2017 Amended Budget 12/31/2016 Expenditures 12/31/2017 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 2,003,255$ 1,749,408$ 1,868,199$ 135,056$ 93% OVERTIME 10,000 16,106 23,659 (13,659) 237% BENEFITS 728,320 667,163 744,418 (16,098) 102% UNIFORMS 5,800 5,347 4,834 966 83% SUPPLIES 117,390 128,620 122,075 (4,685) 104% SMALL EQUIPMENT 3,250 11,430 15,464 (12,214) 476% PROFESSIONAL SERVICES 576,240 441,375 434,952 141,288 75% COMMUNICATIONS 29,920 26,217 27,737 2,183 93% TRAVEL 4,470 2,357 5,819 (1,349) 130% RENTAL/LEASE 283,560 201,967 285,772 (2,212) 101% PUBLIC UTILITY 175,000 212,117 215,664 (40,664) 123% REPAIR/MAINTENANCE 37,700 45,297 37,074 626 98% MISCELLANEOUS 92,610 62,473 71,202 21,408 77% MACHINERY/EQUIPMENT 47,000 - - 47,000 0% INTERGOVTL SERVICES 70,700 78,758 27,876 42,824 39% 4,185,215$ 3,648,633$ 3,884,744$ 300,471$ 93% PUBLIC WORKS SALARIES 270,330$ 261,802$ 273,428$ (3,098)$ 101% OVERTIME 200 - - 200 0% BENEFITS 83,880 80,718 87,663 (3,783) 105% SUPPLIES 9,600 4,718 4,432 5,168 46% SMALL EQUIPMENT 1,000 108 - 1,000 0% PROFESSIONAL SERVICES 200 87 100 100 50% COMMUNICATIONS 1,350 696 702 648 52% TRAVEL 500 828 656 (156) 131% RENTAL/LEASE 93,990 6,321 92,761 1,229 99% PUBLIC UTILITY 2,800 2,479 2,535 265 91% REPAIR/MAINTENANCE 1,000 - 109 891 11% MISCELLANEOUS 5,900 454 908 4,992 15% 470,750$ 358,210$ 463,295$ 7,455$ 98% FACILITIES MAINTENANCE SALARIES 695,650 657,227 736,729 (41,079) 106% OVERTIME 7,500 7,220 8,878 (1,378) 118% BENEFITS 295,620 269,925 311,341 (15,721) 105% UNIFORMS 3,000 3,889 4,644 (1,644) 155% SUPPLIES 102,829 84,849 105,453 (2,624) 103% SMALL EQUIPMENT 3,000 6,402 11,478 (8,478) 383% PROFESSIONAL SERVICES 18,246 3,595 14,603 3,643 80% COMMUNICATIONS 16,000 16,657 17,953 (1,953) 112% TRAVEL 1,000 12 162 838 16% RENTAL/LEASE 64,360 53,175 60,133 4,227 93% PUBLIC UTILITY 280,000 275,306 294,894 (14,894) 105% REPAIR/MAINTENANCE 84,500 77,076 111,238 (26,738) 132% MISCELLANEOUS 5,000 5,039 4,470 530 89% BUILDINGS 18,323 - - 18,323 0% 1,595,028$ 1,460,372$ 1,681,976$ (86,948)$ 105% TOTAL GENERAL FUND EXPENDITURES 40,596,240$ 40,257,530$ 39,216,873$ 1,379,367$ 97% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 6.4.b Packet Pg. 159 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,848,996$ 1,848,996$ 2,222,449$ 20.20% February 4,491,526 2,642,529 4,590,134 2.20% March 6,716,556 2,225,031 7,111,840 5.89% April 10,361,498 3,644,941 10,413,847 0.51% May 17,663,331 7,301,833 18,087,809 2.40% June 19,617,793 1,954,462 20,280,036 3.38% July 21,581,521 1,963,728 22,295,216 3.31% August 23,785,565 2,204,044 24,441,266 2.76% September 25,709,993 1,924,428 26,771,944 4.13% October 28,469,012 2,759,019 29,893,590 5.00% November 35,868,690 7,399,678 37,320,136 4.05% December 37,886,876 2,018,186 39,552,609 4.40% Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 207,208$ 207,208$ 214,967$ 3.74% February 377,258 170,050 425,156 12.70% March 561,933 184,674 517,163 -7.97% April 738,924 176,991 759,746 2.82% May 921,191 182,267 1,057,416 14.79% June 1,156,829 235,638 1,336,234 15.51% July 1,491,329 334,500 1,651,931 10.77% August 1,747,148 255,819 1,967,363 12.60% September 1,998,654 251,505 2,268,591 13.51% October 2,216,068 217,414 2,563,627 15.68% November 2,456,999 240,931 2,782,543 13.25% December 2,600,000 143,001 2,983,643 14.76% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-General Fund 2017 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax 1 & 2 Current Year Budget Prior Year 6.4.b Packet Pg. 160 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 18 Wholesale Trade, $324,280 Communications, $226,475 Clothing and Accessories, $228,700 Accommodation, $47,432 Construction Trade, $1,297,738 Health & Personal Care, $228,080 Automotive Repair, $179,602 Amusement & Recreation, $85,625 Business Services, $609,233 Gasoline, $35,887 Retail Food Stores, $271,195 Retail Automotive, $1,819,035 Manufacturing, $95,863Eating & Drinking, $942,912 Others, $48,021 Misc Retail, $955,035 Sales Tax Analysis By Category Current Period: December 2017 Year-to-Date Total $7,395,114 ($50,000)$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 Communications Manufacturing Others Accommodation Gasoline Retail Food Stores Automotive Repair Clothing and Accessories Health & Personal Care Amusement & Recreation Business Services Wholesale Trade Retail Automotive Eating & Drinking Misc Retail Construction Trade Total ($25,321) ($18,537) ($11,802) ($770) $1,420 $4,884 $5,974 $9,531 $10,706 $11,050 $21,124 $27,010 $53,940 $65,927 $97,174 $237,679 $489,991 Change in Sales Tax Revenue: December 2017 compared to December 2016 6.4.b Packet Pg. 161 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 528,142$ 528,142$ 554,719$ 5.03% February 1,179,855 651,712 1,307,546 10.82% March 1,679,874 500,020 1,829,850 8.93% April 2,159,477 479,603 2,327,446 7.78% May 2,755,486 596,009 2,970,761 7.81% June 3,293,571 538,085 3,524,666 7.02% July 3,847,001 553,430 4,140,510 7.63% August 4,458,173 611,171 4,805,603 7.79% September 5,050,960 592,787 5,439,449 7.69% October 5,666,829 615,869 6,091,098 7.49% November 6,303,607 636,779 6,800,816 7.89% December 6,875,000 571,393 7,395,114 7.57% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,887$ 86,887$ 93,550$ 7.67% February 183,529 96,642 203,652 10.96% March 260,361 76,832 294,027 12.93% April 328,823 68,462 372,490 13.28% May 381,147 52,324 429,203 12.61% June 416,950 35,802 475,324 14.00% July 446,516 29,566 504,267 12.93% August 469,952 23,437 528,405 12.44% September 491,313 21,360 550,214 11.99% October 515,645 24,332 574,774 11.47% November 552,451 36,806 617,837 11.84% December 608,000 55,549 686,531 12.92% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2017 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year 6.4.b Packet Pg. 162 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 114,426$ 114,426$ 105,424$ -7.87% February 223,803 109,377 199,068 -11.05% March 330,274 106,471 290,145 -12.15% April 436,772 106,497 403,189 -7.69% May 549,330 112,558 492,059 -10.43% June 651,204 101,874 582,703 -10.52% July 754,077 102,873 650,709 -13.71% August 855,646 101,570 736,483 -13.93% September 961,054 105,407 821,864 -14.48% October 1,062,454 101,400 907,617 -14.57% November 1,159,179 96,725 993,334 -14.31% December 1,263,200 104,021 1,076,870 -14.75% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 171,830$ 171,830$ 175,773$ 2.29% February 347,448 175,618 382,822 10.18% March 515,770 168,322 549,954 6.63% April 678,100 162,330 729,784 7.62% May 824,207 146,107 863,230 4.73% June 937,922 113,715 991,566 5.72% July 1,049,475 111,553 1,107,717 5.55% August 1,155,197 105,722 1,217,184 5.37% September 1,260,458 105,261 1,327,189 5.29% October 1,368,262 107,804 1,432,952 4.73% November 1,486,788 118,526 1,553,264 4.47% December 1,604,000 117,212 1,693,313 5.57% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2017 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year 6.4.b Packet Pg. 163 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 573,159$ 573,159$ 599,648$ 4.62% February 966,145 392,986 1,027,975 6.40% March 1,529,375 563,229 1,658,808 8.46% April 1,906,725 377,350 2,057,951 7.93% May 2,464,794 558,070 2,660,519 7.94% June 2,900,426 435,631 3,101,835 6.94% July 3,585,922 685,496 3,777,591 5.35% August 4,167,341 581,419 4,420,673 6.08% September 4,962,652 795,311 5,351,996 7.85% October 5,517,073 554,421 6,008,717 8.91% November 6,167,530 650,457 6,760,633 9.62% December 6,572,750 405,220 7,199,319 9.53% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 245,291$ 245,291$ 261,646$ 2.29% February 773,850 528,559 828,655 10.18% March 1,018,952 245,102 1,089,708 6.63% April 1,236,230 217,279 1,322,203 7.62% May 1,481,659 245,428 1,583,130 4.73% June 1,699,683 218,024 1,815,097 5.72% July 1,946,434 246,751 2,077,219 6.72% August 2,474,151 527,717 2,643,230 6.83% September 2,718,865 244,714 2,904,264 6.82% October 2,936,691 217,826 3,135,355 6.76% November 3,181,934 245,242 3,397,293 6.77% December 3,400,000 218,066 3,628,556 6.72% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2017 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year 6.4.b Packet Pg. 164 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 572,309$ 572,309$ 623,336$ 8.92% February 1,034,805 462,496 1,135,356 9.72% March 1,603,135 568,330 1,767,521 10.25% April 2,067,863 464,728 2,277,537 10.14% May 2,638,929 571,065 2,905,981 10.12% June 3,109,116 470,187 3,422,308 10.07% July 3,696,739 587,623 4,070,136 10.10% August 4,167,756 471,017 4,584,464 10.00% September 4,763,468 595,712 5,263,696 10.50% October 5,237,994 474,526 5,784,247 10.43% November 5,818,870 580,876 6,438,230 10.64% December 6,291,410 472,540 6,952,698 10.51% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2017 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year 6.4.b Packet Pg. 165 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 4,467,612$ 4,467,612$ 4,856,792$ 8.71% February 7,134,942 2,667,330 7,118,110 -0.24% March 10,285,235 3,150,292 11,124,815 8.16% April 14,185,922 3,900,687 13,496,549 -4.86% May 16,340,655 2,154,733 15,723,883 -3.77% June 20,073,206 3,732,551 19,674,034 -1.99% July 23,249,149 3,175,943 22,850,406 -1.72% August 27,224,108 3,974,958 25,860,948 -5.01% September 30,377,931 3,153,823 28,147,013 -7.34% October 32,963,896 2,585,965 32,226,466 -2.24% November 36,620,525 3,656,629 36,205,378 -1.13% December 40,596,240 3,975,715 39,216,874 -3.40% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,193,629$ 2,193,629$ 2,867,736$ 30.73% February 2,756,887 563,258 2,992,431 8.54% March 3,753,002 996,115 4,967,917 32.37% April 5,344,648 1,591,646 5,263,262 -1.52% May 5,490,628 145,980 5,385,911 -1.91% June 6,937,376 1,446,749 7,243,467 4.41% July 7,805,656 868,280 8,185,101 4.86% August 9,275,338 1,469,681 8,967,984 -3.31% September 10,198,248 922,910 9,058,597 -11.17% October 10,597,245 398,997 10,640,517 0.41% November 11,702,690 1,105,445 12,074,146 3.17% December 12,992,880 1,290,190 12,743,022 -1.92% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-General Fund 2017 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year 6.4.b Packet Pg. 166 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 24,382$ 24,382$ 22,742$ -6.73% February 52,318 27,936 44,954 -14.07% March 83,798 31,480 70,026 -16.43% April 111,661 27,864 93,544 -16.23% May 142,110 30,449 118,441 -16.66% June 179,407 37,297 147,770 -17.63% July 211,248 31,841 172,790 -18.21% August 243,636 32,388 197,804 -18.81% September 280,710 37,075 215,030 -23.40% October 307,316 26,606 233,786 -23.93% November 340,142 32,826 252,877 -25.66% December 376,120 35,978 268,921 -28.50% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 23,100$ 23,100$ 22,135$ -4.18% February 46,663 23,563 46,116 -1.17% March 69,540 22,877 68,939 -0.87% April 92,124 22,584 91,090 -1.12% May 114,857 22,733 113,581 -1.11% June 137,580 22,723 135,664 -1.39% July 160,958 23,378 158,405 -1.59% August 184,229 23,271 182,492 -0.94% September 207,064 22,834 204,943 -1.02% October 230,074 23,010 227,415 -1.16% November 252,731 22,657 249,397 -1.32% December 276,700 23,969 273,638 -1.11% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-City Council 2017 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year 6.4.b Packet Pg. 167 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 33,336$ 33,336$ 35,109$ 5.32% February 71,046 37,709 63,054 -11.25% March 115,092 44,047 93,670 -18.61% April 148,861 33,769 122,632 -17.62% May 188,582 39,721 152,171 -19.31% June 226,982 38,400 177,689 -21.72% July 266,054 39,073 215,405 -19.04% August 302,670 36,616 245,681 -18.83% September 336,201 33,531 280,584 -16.54% October 375,053 38,852 309,144 -17.57% November 408,108 33,055 342,379 -16.11% December 456,490 48,382 394,259 -13.63% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 76,169$ 76,169$ 76,438$ 0.35% February 160,499 84,331 170,699 6.35% March 247,877 87,378 249,970 0.84% April 328,604 80,727 330,859 0.69% May 410,974 82,370 407,638 -0.81% June 493,268 82,293 488,007 -1.07% July 576,475 83,207 563,868 -2.19% August 663,963 87,488 640,933 -3.47% September 749,628 85,665 719,187 -4.06% October 839,421 89,793 798,191 -4.91% November 926,818 87,397 878,792 -5.18% December 1,016,040 89,222 987,572 -2.80% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2017 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 1,100,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 6.4.b Packet Pg. 168 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 32,279$ 32,279$ 41,399$ 28.25% February 75,682 43,404 82,958 9.61% March 119,244 43,562 124,227 4.18% April 179,524 60,280 168,847 -5.95% May 220,780 41,257 213,705 -3.20% June 263,589 42,809 252,311 -4.28% July 310,443 46,854 292,103 -5.91% August 359,638 49,195 335,997 -6.57% September 408,107 48,469 379,173 -7.09% October 456,589 48,482 430,400 -5.74% November 509,519 52,930 481,259 -5.55% December 576,730 67,211 549,794 -4.67% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 53,784$ 53,784$ 63,151$ 17.42% February 104,286 50,502 115,829 11.07% March 157,201 52,915 165,932 5.55% April 207,322 50,121 232,085 11.94% May 256,511 49,189 282,468 10.12% June 307,559 51,048 328,184 6.71% July 359,433 51,874 381,124 6.03% August 413,315 53,882 428,048 3.56% September 466,515 53,200 478,264 2.52% October 530,442 63,926 523,808 -1.25% November 586,438 55,996 579,731 -1.14% December 640,700 54,262 632,191 -1.33% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2017 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 6.4.b Packet Pg. 169 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 27 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 92,520$ 92,520$ 68,612$ -25.84% February 184,699 92,179 177,236 -4.04% March 246,797 62,098 225,779 -8.52% April 303,091 56,294 277,784 -8.35% May 351,294 48,204 327,297 -6.83% June 402,836 51,541 373,016 -7.40% July 470,720 67,884 428,076 -9.06% August 548,835 78,115 483,955 -11.82% September 622,311 73,476 544,855 -12.45% October 685,986 63,675 590,947 -13.85% November 766,981 80,995 650,430 -15.20% December 925,130 158,149 714,607 -22.76% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 103,377$ 103,377$ 122,581$ 18.58% February 192,121 88,744 199,380 3.78% March 274,955 82,833 281,459 2.37% April 365,390 90,435 364,229 -0.32% May 447,590 82,201 453,448 1.31% June 528,981 81,391 543,908 2.82% July 610,748 81,767 629,442 3.06% August 695,097 84,349 709,795 2.11% September 790,122 95,024 792,011 0.24% October 881,200 91,078 886,813 0.64% November 966,964 85,764 966,915 -0.01% December 1,061,570 94,606 1,046,698 -1.40% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Technology Rental Fund 2017 City of Edmonds, WA Monthly Expenditure Report-Finance Prior Year amounts are from the Information Services Budget 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Technology Rental Fund Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 1,100,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year 6.4.b Packet Pg. 170 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 68,232$ 68,232$ 44,346$ -35.01% February 136,463 68,232 133,495 -2.18% March 204,695 68,232 199,483 -2.55% April 272,927 68,232 265,386 -2.76% May 341,158 68,232 331,290 -2.89% June 409,390 68,232 397,194 -2.98% July 477,621 68,232 441,539 -7.55% August 545,853 68,232 509,955 -6.58% September 614,085 68,232 598,879 -2.48% October 682,316 68,232 664,783 -2.57% November 750,548 68,232 734,024 -2.20% December 818,780 68,232 802,103 -2.04% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 849,006$ 849,006$ 780,892$ -8.02% February 1,700,656 851,650 1,625,589 -4.41% March 2,563,367 862,710 2,399,391 -6.40% April 3,416,290 852,923 3,219,838 -5.75% May 4,264,113 847,823 4,002,270 -6.14% June 5,169,535 905,422 4,792,427 -7.29% July 6,026,464 856,930 5,702,618 -5.37% August 6,896,555 870,091 6,479,161 -6.05% September 7,758,425 861,870 7,317,041 -5.69% October 8,657,029 898,604 8,485,904 -1.98% November 9,859,567 1,202,538 9,587,220 -2.76% December 10,769,230 909,663 10,488,864 -2.60% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2017 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year 6.4.b Packet Pg. 171 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 235,285$ 235,285$ 177,820$ -24.42% February 480,958 245,673 416,189 -13.47% March 751,100 270,142 613,958 -18.26% April 991,519 240,419 831,603 -16.13% May 1,250,878 259,359 1,076,107 -13.97% June 1,497,579 246,701 1,291,724 -13.75% July 1,755,943 258,364 1,503,700 -14.37% August 2,029,313 273,370 1,743,617 -14.08% September 2,287,754 258,442 1,958,291 -14.40% October 2,569,912 282,157 2,204,563 -14.22% November 2,826,227 256,316 2,565,669 -9.22% December 3,117,387 291,160 2,823,518 -9.43% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 278,773$ 278,773$ 260,128$ -6.69% February 568,715 289,942 525,411 -7.61% March 874,135 305,420 828,782 -5.19% April 1,183,309 309,174 1,110,332 -6.17% May 1,521,495 338,186 1,417,439 -6.84% June 1,857,466 335,971 1,763,105 -5.08% July 2,332,300 474,834 2,123,498 -8.95% August 2,844,103 511,803 2,595,035 -8.76% September 3,205,638 361,535 2,960,855 -7.64% October 3,531,920 326,282 3,263,586 -7.60% November 3,816,917 284,998 3,545,043 -7.12% December 4,185,215 368,298 3,884,745 -7.18% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Development Services 2017 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation -100,000 200,000 500,000 800,000 1,100,000 1,400,000 1,700,000 2,000,000 2,300,000 2,600,000 2,900,000 3,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 6.4.b Packet Pg. 172 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 30 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 38,606$ 38,606$ 37,599$ -2.61% February 77,835 39,229 79,084 1.61% March 117,100 39,265 117,357 0.22% April 156,588 39,488 155,173 -0.90% May 196,390 39,802 193,212 -1.62% June 235,491 39,101 232,019 -1.47% July 275,204 39,712 270,583 -1.68% August 314,352 39,148 309,099 -1.67% September 352,464 38,113 346,985 -1.55% October 393,232 40,768 384,903 -2.12% November 429,298 36,066 422,823 -1.51% December 470,750 41,452 463,295 -1.58% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 127,054$ 127,054$ 128,273$ 0.96% February 257,275 130,221 264,009 2.62% March 393,296 136,021 404,318 2.80% April 523,097 129,801 528,660 1.06% May 653,776 130,679 672,777 2.91% June 769,798 116,022 792,861 3.00% July 920,705 150,908 933,921 1.44% August 1,041,207 120,502 1,062,692 2.06% September 1,179,252 138,045 1,209,713 2.58% October 1,302,136 122,884 1,365,309 4.85% November 1,442,204 140,068 1,527,302 5.90% December 1,595,028 152,824 1,681,976 5.45% *The monthly budget forecast columns are based on a five-year average. 2017 City of Edmonds, WA Monthly Expenditure Report-Public Works 2017 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year 6.4.b Packet Pg. 173 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 173,221$ 173,221$ 176,444$ 1.86% February 343,088 169,868 358,913 4.61% March 528,927 185,839 539,386 1.98% April 717,207 188,280 719,010 0.25% May 896,313 179,105 903,426 0.79% June 1,086,359 190,047 1,087,704 0.12% July 1,266,754 180,394 1,276,308 0.75% August 1,462,189 195,435 1,452,654 -0.65% September 1,650,292 188,104 1,627,459 -1.38% October 1,848,198 197,905 1,807,345 -2.21% November 2,031,168 182,970 1,997,799 -1.64% December 2,242,620 211,452 2,176,279 -2.96% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2017 0 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year 6.4.b Packet Pg. 174 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 32 INVESTMENT PORTFOLIO SUMMARY Years Agency/Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FFCB Bonds 995,820 0.55 1,000,000 995,169 07/18/18 0.75% FFCB Bonds 2,010,790 0.99 2,000,000 1,992,306 12/28/18 1.42% FFCB Bonds 2,000,000 1.07 2,000,000 1,987,220 01/25/19 1.23% FICO Bonds 1,009,725 1.32 1,035,000 1,009,210 04/25/19 1.42% FNMA Bonds 999,750 1.45 1,000,000 992,359 06/13/19 1.40% FHLB Bonds 1,000,400 1.47 1,000,000 991,186 06/20/19 1.40% FHLMC Bonds 995,970 1.75 1,000,000 988,067 10/02/19 1.25% FNMA Bonds 1,994,310 1.82 2,000,000 1,973,670 10/28/19 1.35% FNMA Bonds 997,300 2.25 1,000,000 984,766 03/30/20 1.38% FHLB Bonds 2,003,780 2.25 2,000,000 1,970,068 03/30/20 1.45% FNMA Bonds 2,000,000 2.25 2,000,000 1,976,584 03/30/20 1.65% FHLMC Bonds 2,003,868 2.33 2,000,000 1,969,928 04/28/20 1.35% FNMA Bonds 1,000,000 2.50 1,000,000 974,965 06/30/20 1.38% FNMA Bonds 1,000,000 2.50 1,000,000 974,965 06/30/20 1.38% FHLB Bonds 3,000,000 2.53 3,000,000 2,934,537 07/13/20 1.20% RFCS Bonds 1,999,698 2.54 2,120,000 2,009,794 07/15/20 1.60% FHLB Bonds 2,000,000 2.58 2,000,000 1,983,872 07/30/20 1.75% FNMA Bonds 1,000,000 2.66 1,000,000 980,497 08/28/20 1.40% FNMA Bonds 1,000,000 2.66 1,000,000 980,497 08/28/20 1.40% FHLMC Bonds 999,500 3.00 1,000,000 986,212 12/30/20 1.75% FNMA Bonds 2,005,474 3.05 2,000,000 1,938,578 01/19/21 1.50% FM Bonds 2,000,000 3.25 2,000,000 1,966,674 04/01/21 1.87% FHLB Bonds 2,000,000 3.48 2,000,000 1,997,592 06/22/21 2.18% FHLMC Bonds 2,000,000 3.91 2,000,000 1,985,686 11/26/21 2.13% FHLMC Bonds 999,400 4.00 1,000,000 984,145 12/30/21 2.00% FHLMC Bonds 1,000,000 4.16 1,000,000 993,671 02/25/22 2.15% TOTAL SECURITIES 40,015,786 2.4 40,155,000 39,522,218 Washington State Local Gov't Investment Pool 6,706,292 6,706,292 Demand 1.26% Snohomish County Local Gov't Investment Pool 10,830,115 10,830,115 Demand 1.33% TOTAL PORTFOLIO 57,691,407$ 57,058,624$ As of December 31, 2017 City of Edmonds Investment Portfolio Detail RFCS, 5% FHLMC, 20% FFCB, 12% FICO, 3%FHLB, 25% FM, 5% FNMA, 30% Issuer Diversification Checking, $3.7 , 6% State LGIP, $6.7 , 11% County LGIP, $10.8 , 18%Bonds, $40.2 , 65% Cash and Investment Balances (in $ Millions) 6.4.b Packet Pg. 175 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 33 INVESTMENT PORTFOLIO SUMMARY $57,334 $74,830 $163,214 $335,926 $423,816 $653,690 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2012 2013 2014 2015 2016 2017 Annual Interest Income 0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7% Jan March May July September November Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark)City Blended Rate 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo Maturity Distribution and Rate of Return 6.4.b Packet Pg. 176 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 34 GENERAL FUND OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD 001-General Fund 9,841,719$ 8,466,650$ 10,177,454$ 1,710,805$ 335,736$ 009-Leoff-Medical Ins. Reserve 540,254 383,856 413,387 29,531 (126,866) 011-Risk Management Fund 963,026 895,103 899,272 4,169 (63,754) 012-Contingency Reserve Fund 5,367,841 5,424,137 5,449,264 25,127 81,422 014-Historic Preservation Gift Fund 7,647 7,760 7,361 (399) (286) 016-Building Maintenance 98,436 209,877 157,602 (52,275) 59,166 Total General Fund & Subfunds 16,818,922$ 15,387,382$ 17,104,340$ 1,716,958$ 285,418$ GENERAL FUND & SUBFUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.82 $15.39 $17.10 - 4 8 12 16 20 Dec 2016 Sept 2017 Dec 2017MillionsGeneralFund & Subfunds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 177 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD General Fund & Subfunds 16,818,922$ 15,387,382$ 17,104,340$ 1,716,958$ 285,418$ Special Revenue 8,664,435 10,178,420 9,270,064 (908,356) 605,630 Debt Service 20,262 3,812 3,812 0 (16,450) Total Governmental Funds 25,503,619$ 25,569,614$ 26,378,216$ 808,602$ 874,598$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.82 $15.39 $17.10 $8.66 $10.18 $9.27 $0.02 $0.00 $0.00 - 4 8 12 16 20 Dec 2016 Sept 2017 Dec 2017Millions General Fund & Subfunds Special Revenue Debt Service Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group $25.50 $25.57 $26.38 - 6 12 18 24 30 Dec 2016 Sept 2017 Dec 2017MillionsGovernmentalFund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 178 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD 104 - Drug Enforcement Fund 34,632$ 17,143$ 30,394$ 13,251$ (4,237)$ 111 - Street Fund 790,428 1,039,208 1,107,487 68,278 317,058 112 - Combined Street Const/Improve 91,959 (21,116) (140,034) (118,918) (231,992) 117 - Municipal Arts Acquis. Fund 493,080 528,838 531,223 2,385 38,143 118 - Memorial Street Tree 18,101 18,368 18,453 85 351 120 - Hotel/Motel Tax Revenue Fund 94,468 110,138 82,527 (27,611) (11,941) 121 - Employee Parking Permit Fund 63,704 75,763 69,680 (6,082) 5,977 122 - Youth Scholarship Fund 14,931 14,396 15,433 1,037 502 123 - Tourism Promotional Fund/Arts 84,371 88,739 60,108 (28,631) (24,262) 125 - Real Estate Tax 2 2,259,949 2,654,724 1,878,708 (776,016) (381,240) 126 - Real Estate Excise Tax 1 1,977,485 2,965,816 2,454,299 (511,517) 476,814 127 - Gifts Catalog Fund 263,544 264,630 254,613 (10,017) (8,932) 129 - Special Projects Fund 38,782 39,353 11,597 (27,756) (27,185) 130 - Cemetery Maintenance/Improvement 142,339 174,417 184,833 10,417 42,494 132 - Parks Construction Fund 1,185,146 1,053,036 1,567,511 514,475 382,365 136 - Parks Trust Fund 153,793 156,058 156,778 720 2,985 137 - Cemetery Maintenance Trust Fund 901,173 928,985 936,762 7,777 35,589 138 - Sister City Commission 6,415 7,603 7,638 35 1,222 140 - Business Improvement Disrict 50,137 62,323 42,055 (20,268) (8,082) Total Special Revenue 8,664,435$ 10,178,420$ 9,270,064$ (908,356)$ 605,630$ GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8.66 $10.18 $9.27 - 3 6 9 12 15 Dec 2016 Sept 2017 Dec 2017Millions Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 179 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 37 ENTERPRISE FUNDS OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD 421 - Water Utility Fund 17,869,639$ 18,322,936$ 16,472,355$ (1,850,581)$ (1,397,283)$ 422 - Storm Utility Fund 10,246,573 11,053,479 10,309,568 (743,911) 62,995 423 - Sewer/WWTP Utility Fund 42,695,395 42,443,151 40,885,233 (1,557,918) (1,810,163) 424 - Bond Reserve Fund 843,960 843,965 843,966 2 6 411 - Combined Utility Operation - 122,894 - (122,894) - Total Enterprise Funds 71,655,567$ 72,786,425$ 68,511,123$ (4,275,303)$ (3,144,444)$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $- $16,472,355 $10,309,568 $40,885,233 $843,966 $226,480 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund Enterprise and Agency Fund Balances as of December 31, 2017 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 180 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 38 SUMMARY OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD Governmental Funds 25,503,619$ 25,569,614$ 26,378,216$ 808,602$ 874,598$ Enterprise Funds 71,655,567 72,786,425 68,511,123 (4,275,303) (3,144,444) Internal Services Fund 8,311,631 8,544,858 8,589,138 44,280 277,508 Agency Funds 224,696 234,653 226,480 (8,172) 1,784 Total City-wide Total 105,695,513$ 107,135,550$ 103,704,957$ (3,430,593)$ (1,990,555)$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $3,812 $42,055 $7,638 $936,762 $156,778 $1,567,511 $184,833 $11,597 $254,613 $2,454,299 $1,878,708 $60,108 $15,433 $69,680 $82,527 $18,453 $531,223 $1,107,487 $30,394 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 L.I.D. Fund Control Business Improvement District Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Parks Construction Fund Cemetery Maintenance/Improvement Special Projects Fund Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Fund Street Fund Drug Enforcement Fund Governmental Fund Balances (Excluding General Fund) as of December 31, 2017 $(140,034) *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 181 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2016 9/30/2017 12/31/2017 Q4 YTD 511 - Equipment Rental Fund 8,311,631$ 8,365,513$ 8,342,977$ (22,536)$ 31,347$ 512 - Technology Rental Fund - 179,345 246,161 66,816 246,161 Total Internal Service Funds 8,311,631$ 8,544,858$ 8,589,138$ 44,280$ 277,508$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8,311,631 $8,365,513 $8,342,977 $0 $179,345 $246,161 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Dec 2016 Sept 2017 Dec 2017 511 - Equipment Rental Fund 512 - Technology Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2017 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 6.4.b Packet Pg. 182 Attachment: Complete Preliminary December 2017 Financial Report (December 2017 Quarterly Financial Report) City Council Agenda Item Meeting Date: 03/6/2018 Ordinance Amending City Code Section 3.20.080 Utility Tax Payment Schedule Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Current City of Edmonds Code Section 3.20.080 mandates utility tax payers to remit monthly tax payment to the City. During 2017, the City received 717 checks for telephone utility tax payments for a total of $1,097,067. Of the 717 checks, 578 were written for under $600 and totaled only $37,653. Staff Recommendation Staff is recommending that Council amend City of Edmonds Code Section 3.20.080, and change the monthly utility tax payment requirement to require utilities with monthly gross income of $10,000 or more to pay monthly, and all others to pay on a quarterly basis. Staff recommends Council to Move approval of Ordinance No. XXXX amending City of Edmonds Code Section 3.20.080. Narrative Attachments: 2018-02-27 BO tax ordinance 7.1 Packet Pg. 183 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 3.20.080 ECC ENTITLED “MONTHLY PAYMENT OF TAX” TO CHANGE THE DATE BY WHICH CERTAIN OCCUPATION TAXES ARE DUE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds would benefit from collecting levied taxes in some instances on a monthly basis and in other instances on a quarterly basis; and WHEREAS, other jurisdictions collect levied taxes in this manner; and WHEREAS, this manner of collection of said taxes would improve forecasting of City revenues; NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 3.20.080 of the ECC, entitled “Monthly payment of tax,” is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strike- through): 3.20.080 Monthly payment of tax. Timing of tax payment. The taxpayer shall pay the tax in monthly installments during the life of the occupation license within 25 days after the end of each calendar month. A. Businesses with monthly gross income of ten thousand dollars or more per month that is taxable under this chapter shall pay said tax on their monthly gross income on a monthly basis, by the twenty-fifth day of the following month. B. All other businesses shall pay said tax on their quarterly gross income on a quarterly basis, by the twenty-fifth day of the month following each quarter. The quarterly periods are as follows: First quarter — January, February, March; Second quarter — April, May, June; Third quarter — July, August, September; 7.1.a Packet Pg. 184 Attachment: 2018-02-27 BO tax ordinance (Ordinance Amending City Code Section 3.20.080 Utiity Tax Payment Schedule) Fourth quarter — October, November, December. C. Whenever a taxpayer commences to engage in business during any monthly or quarterly period, as applicable, his first return and license fee or tax shall be based upon and cover the portion of the applicable monthly or quarterly period during which he engaged in business. D. First payments and returns under this chapter shall be for gross income derived during the first month or quarter, as applicable, of the taxable year as defined in ECC 3.20.020 and the tax and returns shall be made as applicable on a monthly or quarterly basis thereafter, the payments to be due and payable as provided in subsections A and B of this section. Like payments and returns shall be made on a monthly or quarterly basis thereafter, the payments to be due and payable as provided in subsections A and B of this section. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an administrative function of the city council, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY 7.1.a Packet Pg. 185 Attachment: 2018-02-27 BO tax ordinance (Ordinance Amending City Code Section 3.20.080 Utiity Tax Payment Schedule) FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 7.1.a Packet Pg. 186 Attachment: 2018-02-27 BO tax ordinance (Ordinance Amending City Code Section 3.20.080 Utiity Tax Payment Schedule) 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 3.20.080 ECC ENTITLED “MONTHLY PAYMENT OF TAX” TO CHANGE THE DATE BY WHICH CERTAIN OCCUPATION TAXES ARE DUE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 7.1.a Packet Pg. 187 Attachment: 2018-02-27 BO tax ordinance (Ordinance Amending City Code Section 3.20.080 Utiity Tax Payment Schedule) City Council Agenda Item Meeting Date: 03/6/2018 Ordinance Establishing a Fund for Marsh Restoration and Preservation Staff Lead: Diane Buckshnis Department: City Council Preparer: Maureen Judge Background/History Council set aside $200,000 in 2012 and $100,000 in 2017 for Edmonds Marsh Restoration. Council approved the establishment of a separate fund for Marsh Restoration and Preservation in 2017 so citizens can donate to the Edmonds Marsh Restoration. Staff Recommendation N/A Narrative The Edmonds Marsh is of considerable pride to the community and is an ecologically unique saltwater marsh, hydrologically connected to the uplands and Puget Sound and is part of many of the City’s planning documents, Shoreline Master Program and Critical Area Ordinance. Restoration of the Edmonds Marsh, which includes the Daylighting of Willow Creek, will assist in potential impacts of climate change and sea level rise, as well as stormwater management, educational and scientific education value and should be considered a high priority for completion. From 2011-2016, the City of Edmonds Parks and Recreation Department began a feasibility and then design for the Daylighting of Willow Creek which would assist in restoring the Edmonds Marsh and over $500,000 has been received from federal and local grant dollars. This ordinance will establish a separate fund for the restoration and preservation of the Edmonds Marsh and will allow citizens to donate funds to be part of the effort of showing ownership in saving our marsh. Funds donated will be tax deductible and will be solely dedicated to our Edmonds Marsh restoration and preservation. Attachments: Draft Marsh Fund Ordinance 7.2 Packet Pg. 188 ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE EDMONDS CITY CODE TO CREATE A NEW CHAPTER 3.XX MARSH RESTORATION AND PRESERVATION FUND, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City of Edmonds is fortunate in its combination of both natural beauty and the willingness of its citizens to voluntarily participate in the funding of environmental protection and natural open space projects which enhances the City's quality of life and its park system; and WHEREAS, the Edmonds Marsh is of considerable pride to the community and is an ecologically unique saltwater marsh, hydrologically connected to the uplands and Puget Sound; and WHEREAS, the City of Edmonds Parks, Recreation and Open Space Plan’s System Concept, Goals, and Objectives supports preservation and restoration of the Edmonds Marsh; and WHEREAS, the Edmonds Marsh is part of the City’s Shoreline Master Program and will benefit from resources provided by the Capital Improvement Plan and is an important area for studies to address the impacts of climate change and sea level rise and therefore should be considered a high priority; and WHEREAS, according to the Shoreline Master Program and Critical Area Ordinance, the City shall work to maintain environmentally sensitive and critical areas for present and future generations; and WHEREAS, the Shoreline Master Program identifies the Edmonds Marsh and its surrounding areas as a relatively undisturbed area that should be preserved for many reasons such as its educational and scientific value as well as, its role in stormwater management; and 7.2.a Packet Pg. 189 Attachment: Draft Marsh Fund Ordinance [Revision 1] (Ordinance Establishing a Fund for Marsh Restoration and Preservation) WHEREAS, from 2011-2016 the City of Edmonds Parks and Recreation Department prepared feasibility studies and concept designs for the Daylighting of Willow Creek which would assist in restoring the Edmonds Marsh; and WHEREAS, both federal and state grant funds have been received for these studies and designs and it was determined that salmon habitat would be restored to Willow Creek once daylighting occurs; and WHEREAS, in 2016, the City of Edmonds’ Parks and Recreation Department completed the Master Plan of Marina Beach Park to allow for the Daylighting of Willow Creek which was approved by City Council; and WHEREAS, in 2012 the City of Edmonds City Council set aside $200,000 showing a dedication to this unique environmental asset, and in 2017, an additional $100,000 was set aside to incentivizes citizens to assist in funding this marine sanctuary which will generate community economic activity, as well as long range environmental benefits; and WHEREAS, City planning for many projects and funding of City services places limitation on revenue projections and creates pressure for the funding of the Daylighting of Willow Creek and restoration of the Edmonds Marsh; and WHEREAS, the City Council has an interest in creating a method which would allow for citizens to donate dollars as tax deductible contributions to the restoration and preservation of the Edmonds Marsh and the Daylighting of Willow Creek. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code is hereby amended by the creation of a new Chapter 3.XX Marsh Preservation Fund to read as follows: 3.XX Marsh Restoration and Preservation Fund The Administrative Services Director is hereby authorized to create and number a new fund to be known as the Edmonds Marsh Restoration and Preservation Fund for the purpose of receiving donations from the citizens 7.2.a Packet Pg. 190 Attachment: Draft Marsh Fund Ordinance [Revision 1] (Ordinance Establishing a Fund for Marsh Restoration and Preservation) for, or in aid of, the cost of operating, and restoring the Edmonds Marsh, including the daylighting of Willow Creek. This fund is created and shall be maintained until the end of Daylighting of Willow Creek project and that such donations shall be fully tax deductible and in accordance with the laws of the United States and the regulations of the Internal Revenue Service. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect interest being used for the marsh and environmental protection programs and other similar parks projects, 7.2.a Packet Pg. 191 Attachment: Draft Marsh Fund Ordinance [Revision 1] (Ordinance Establishing a Fund for Marsh Restoration and Preservation) City Council Agenda Item Meeting Date: 03/6/2018 Edmonds Homelessness Response Project RFP Staff Lead: Maureen Judge Department: City Council Preparer: Maureen Judge Background/History The City Council set aside funds in the 2018 budget to address the local homelessness issue. The Council formed a Task Force and has written a draft Request for Proposals (RFP) for vendors who can assist the city in determining the extent of homelessness problem in Edmonds and to identify services available to the homeless. Staff Recommendation N/A Narrative The Homelessness Task Force (HTF) is comprised of Council President Nelson and Councilmembers Fraley-Monillas and Teitzel, with the assistance of Maureen Judge, and have met twice to discuss the draft RFP. The RFP is the first step in the Homelessness Response Project. The Task Force requests Council input/discussion/edits on the RFP before action is taken. Attachments: DRAFT RFP Homelessness Task Force 7.3 Packet Pg. 192 DRAFT Request for Proposals For: Edmonds Homelessness Response Project City of Edmonds 121 Fifth Avenue North Edmonds, Washington 98020 7.3.a Packet Pg. 193 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) DRAFT I. Introduction: A. The City of Edmonds is requesting proposals from qualified vendors who can assist the city in determining the extent of the homelessness problem in Edmonds and to identify services available to the homeless. The proposal must not exceed $25,000.00. B. Proposals must be sealed and delivered by mail or by hand by March 23, 2018 no later than 4pm Pacific Time to the Edmonds City Council Office located at 121 5th Ave. N., Edmonds, WA 98020 Attn: Maureen Judge. II. Overview: Similar to many communities, Edmonds is experiencing an increase in the number of homeless in urgent need of assistance. Edmonds has set aside funding to help address the local homelessness issue and is very interested in determining how best to leverage those funds to make a meaningful and lasting reduction in the number of homeless in Edmonds. While we have a strong interest in identifying options to assist all homeless persons, it is especially urgent to identify housing solutions. For this project, “homeless” is defined as persons who do not have permanent and stable housing available to them. This includes persons who are now living outdoors on the street, in vehicles, in emergency shelters, in transitional housing, in motels and those who seek temporary shelter from friends. The City of Edmonds is interested in taking a multi-phase approach to the Homelessness Response project and this initial RPF commences phase one. Phase two will involve the public and we look forward to garnering input from the community. III. Scope of Work A challenge for the City of Edmonds is determining the extent of the homelessness problem. The City is requesting an inventory of services currently available to assist the homeless and to that end, the vendor is required to take a broad approach and address the following questions/requirements: A. Identify the type and extent of the homeless problem in Edmonds. B. What services are currently available for the homeless? And what are their funding sources? C. Which organizations are currently researching homelessness? D. How have other cities of similar size reduced homelessness? E. Identify all actual and potential public and private means of funding available to assist in addressing the homelessness issue in Edmonds. This may include (but not be limited to): DSHS, Housing Consortium of Everett and Snohomish County, YWCA, United Way, Housing Authority of Snohomish County (HASCO), Affordable Housing Alliance (AHA), VFW, Verdant, Snohomish County, State of Washington, City of Edmonds, etc. F. Identify all plans that have been implemented by a consortium of jurisdictions, in which several cities have pooled resources to establish housing options to address the homelessness issue. 7.3.a Packet Pg. 194 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) DRAFT G. Vendor must generate an inventory of existing service providers to the homeless and include but not be limited to: 1. Government 2. Non-profit Organizations 3. Faith-based Organizations 4. Public/Private Partnerships 5. School Districts H. Assessment must include Edmonds and the following nearby cities: 1. Woodway 2. Shoreline 3. Lake Forest Park 4. Mountlake Terrace 5. Brier 6. Lynnwood 7. Mukilteo IV. Timeline: RFP Timeline Action Date Time RFP Release Friday, March 9th 4:00 PM Proposals Due Friday, March 23rd 4:00 PM Final Awards Announced Contract Begins If clarification is required, submit questions by email to Maureen.judge@edmondswa.gov - Please allow at least one business day for responses. V. Proposal Evaluation Process A. Selection Criteria - Proposals will be evaluated on how well they meet the needs and requirements as described in the RFP. Qualifications = 30%  Expertise/Subject Matter - experience with homelessness and social services organizations. 7.3.a Packet Pg. 195 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) DRAFT  Expertise/Public Sector - experience with governments—particularly on social service issues— and similarly-sized to the City of Edmonds. Scope of Work = 50%  Inventory/Assessment - the capability to successfully deliver the scope of work in a timely manner within budget and the capacity of the vendor to provide follow-up.  Accuracy, Timeliness and Follow-through of Deliverables  Composition of Team  Location of Team REFERENCES = 10% Record of Performance/References COST = 10% Reasonable pricing for the scope of work V. GENERAL CONDITIONS A. Proposal Response Date and Location Proposals must be sealed and delivered by mail or by hand on March 23, 2018 to the Edmonds City Council Office located at 121 5th Ave. N., Edmonds, WA 98020 Attn: Maureen Judge, no later than 4:00 pm Pacific Time. Proposals arriving after the deadline will be returned unopened to their senders. All proposals and accompanying documentation will become the property of the City of Edmonds and may not be returned. Firms submitting proposals assume all risk related to the method of dispatch chosen. The City of Edmonds assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual proposal receipt. Late proposals will not be accepted nor will additional time be granted to any firm wishing to submit a proposal. Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. B. Waiver of Minor Administrative Irregularities The City of Edmonds reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any proposal. 7.3.a Packet Pg. 196 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) DRAFT C. Single Response A single response to the RFP may be deemed a failure of competition, and in the best interest of the City of Edmonds, this RFP may be terminated and re-advertised. C. Proposal Rejection The City of Edmonds reserves the right to reject any or all proposals at any time without penalty. D. Withdrawal of Proposals Firms may withdraw a proposal that has been submitted at any time up to the proposal closing date and time. To accomplish this, a written request signed by an authorized representative of the firm must be submitted to the City Clerk. The firm may submit another proposal at any time up to the stipulated closing date and time. The City reserves the right to reject any and all proposals and waive any irregularities or informalities. No firm may withdraw or modify its proposal after the hour set for the opening thereof. The City further reserves the right to make the award as deemed in the best interest of the City. The right is reserved by the City to postpone the award for a period of forty-five (45) days after opening proposals. E. Non-Endorsement As a result of the selection of a firm to supply services, the City is neither endorsing nor suggesting that the firm’s services are the best or only solution. The firm agrees to make no reference to the City of Edmonds in any literature, promotional material, brochures, sales presentation or the like without prior express written consent from the City. F. Proprietary Proposal Material Any information contained in the proposal that is proprietary must be clearly designated. Marking the entire proposal as proprietary will be neither accepted nor honored. If a request is made to view a firm’s proposal, the City will comply according to the Public Records Act, Chapter 42.56 RCW. If any information is marked as proprietary in the proposal, the City shall make reasonable efforts to provide the affected firm with 10 days’ notice before releasing the records to allow the affected firm to seek a court injunction against the requested disclosure, but in no event will the City have any liability to the affected firm for any failure of the City to provide such notice. G. Response Property of the City Of Edmonds 7.3.a Packet Pg. 197 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) DRAFT All materials submitted in response to this RFP become the property of the City of Edmonds. Selection or rejection of a proposal does not affect this right. H. Rejection of Proposals Only firm proposals will be accepted, and the City reserves the right to reject any or all proposals or waive any irregularities and informalities in the proposals submitted and accepted by the City. The City further reserves the right to make awards to the responsible offer or whose proposal is determined to be the most advantageous to the City of Edmonds. The issuance of this RFP does not compel the City to enter into a contract with any proposer. I. Cost of Preparing Proposals The City of Edmonds is not liable for any costs incurred by firms in the preparation and presentation of proposals in response to this RFP. J. Number of Proposal Copies Required Firms responding to this RFP are to submit four (4) hard copies of the complete proposal package. In addition, one (1) electronic copy of the proposal in either Adobe Acrobat or Microsoft Office compatible formats may also be submitted. K. Errors in Proposal The City will not be liable for any errors in proposals. Firms will not be allowed to alter proposal documents after the deadline for proposal submission. 7.3.a Packet Pg. 198 Attachment: DRAFT RFP Homelessness Task Force [Revision 1] (Edmonds Homelessness Response Project RFP) City Council Agenda Item Meeting Date: 03/6/2018 Council Committee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative This is an opportunity for the Council to report on items discussed in their committee meetings. The committee meeting minutes are attached. Attachments: FC022718 PPP022718 PSP022718 8.1 Packet Pg. 199 Minutes FINANCE COMMITTEE MEETING February 27, 2018 _________________________________________________________________________________ Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) Scott James, Finance Director The meeting was called to order at 7:08 p.m. in the Jury Meeting Room. 1. Ordinance revising the ECC Section 3.20.080 regarding Timing of Tax Payment Mr. James explained in 2017, the City received 717 individual payments totaling $1.1 million; of those 578 totaling $37,000 were less than $600. As a result, the City is processing a lot of small checks, incurring the expense of staff time and bank processing fees. The proposal is to amend ECC Section 3.20.080 to require, 1) businesses with gross income of $10,000 or more/month to remit taxes on monthly gross income monthly; 2) businesses with gross income under $10,000/month would remit taxes quarterly. Discussion followed regarding minor changes to the wording in the ordinance, number of payments under $100, and labor savings this would provide. Action: Schedule for brief presentation to full Council on March 6th 2. Taxation Methods to Replace SERS Radios Councilmember Teitzel recalled the presentation to Council regarding the need to replace the SERS radio system at an estimated cost of $75 million. Taxation methods under consideration include property tax, sales tax or potentially other funding strategies. Comments at a recent 21st District Town Hall indicated citizens are struggling with the amount of their property taxes, especially those on fixed incomes. He noted sales tax is somewhat under a citizen’s control versus property tax which is not. Mr. James relayed the estimated countywide sales tax to provide that amount would be 0.1%. For example, Edmonds’ sales tax would increase from 10.3% to 10.4%. Another potential revenue source could be increasing the E911 charge on phones. The goal is a fair funding source(s) that considers cities with limited sales tax base, cities with high property values, etc. He plans to meet with other cities’ finance directors to discuss the method(s). Discussion followed regarding concern with the impact of a sales tax increase on businesses, amount a 0.1% increase generates on a $30,000 vehicle ($30), and role City/County Councils’ role in endorsing a funding strategy. Action: Information only 3. Ordinances related to the Edmonds Marsh Fund, Homelessness Fund and Opioid Respond Fund Councilmember Teitzel relayed Councilmember Buckshnis is finetuning the draft ordinance regarding the Edmonds Marsh Fund. He and Council President Nelson will begin drafting the ordinances for the Homelessness and Opioid Response Funds. Action: Schedule ordinances on future Finance Committee agenda 4. Public Facilities District Grant Anticipation Loan 8.1.a Packet Pg. 200 Attachment: FC022718 (Council Committee Reports) 02/27/18 Finance Committee Minutes, Page 2 Mr. James relayed the PFD obtained grants in the amount of $575,000 from Snohomish County and the State; $125,000 for theater equipment upgrades and the remainder to replace the roof. Grants are disbursed on a reimbursement basis; funds are expended, and invoices submitted for reimbursement, agencies typically reimburse within 3-4 weeks. The City Attorney is drafting an Interlocal Agreement (ILA) for Council and PFD Board approval. Theater equipment purchases will begin in April, the roof replacement will be paid in two payments, at the halfway point and upon completion (July). He anticipated the City would be completely reimbursed by the PFD by September. The interest rate will be based on the Washington State Local Government Investment Pool (LGIP) which is currently about 1.2-1.3%. Discussion followed regarding drafting the ILA and surety of the grant awards. Action: Schedule for Full Council once the ILA is completed (March 6th or 20th) Councilmember Teitzel requested all future Finance Committee agendas include at least one of the financial policies. He suggested scheduling the Capital Asset Policy at the next agenda with director input regarding small and attractive assets. He suggested the next meeting also include a timeline, and prioritization for drafting/reviewing policies. Mr. James pointed out policies that need to be established include a budget policy, debt policy, and asset and management policy; the reserve policy also needs to be updated. Councilmember Teitzel noted some policies also need to be reviewed by Long Range Financial Planning Committee. The meeting was adjourned at 7:40 p.m. 8.1.a Packet Pg. 201 Attachment: FC022718 (Council Committee Reports) Minutes PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING February 27, 2018 Elected Officials Present Staff Present Councilmember Neil Tibbott (Chair) Phil Williams, Public Works Director Councilmember Kristiana Johnson Rob English, City Engineer Jeannie Dines, Recorder The meeting was called to order at 7:11 p.m. in Council Chambers. Councilmember Tibbott inquired about an email from PSRC regarding a call for projects. Mr. English explained that was a call for regionwide projects that serve/connect to a center; those projects are larger and proposed by entities such as Sound Transit, Community Transit, City of Seattle, King County, etc. There will be a separate call for countywide projects where Edmonds competes for funding with other cities in Snohomish County. Both are federal funds distributed by PSRC. Within the countywide funding, cities can apply for funding from, 1) Surface Transportation Program (STP), and 2) Congestion Mitigation Air Quality (CMAQ). Councilmember Johnson suggested widening the ferry holding lanes to reduce traffic delays on SR-104 would be good CMAQ project. 1. Report on Bids for the 238th Walkway (Edmonds Way to Hwy 99) Mr. English recalled the committee had discussed this previously; bid opening was delayed due to issuing an addendum. Bids were opened February 15; 9 bids were received ranging from $453,528 to $758,456 The engineer’s estimate was $500,000. The low bidder was Thomco Construction at $453,528. Rebidding the project in winter 2018 resulted in a savings of approximately 10%. The total construction budget is $589,578 which includes contract award, construction management, inspection and testing and 10% management reserve. Funding includes the TIB grant, REET and Stormwater Funds. He explained the TIB Complete Streets grant was originally programmed for a new sidewalk on Dayton but moved to this project to ensure the project would be completed before the next TIB funding cycle. The City will apply for the Dayton sidewalk in the 2018 funding cycle. A budget amendment in the first quarter will be required to move those funds. He recommended awarding the bid to Thomco Construction. Discussion followed regarding areas Thomco typically works in, reference checks, range in the bids, and a suggestion that an in-house crew could remove the asphalt island and install landscaping. Action: Schedule on Consent Agenda 2. Report on Bids for the Five Corners Reservoir Re-Coating Project Mr. English reported bids were opened on February 8; 5 bids were received ranging from $2.47 million to $3.27 million. The low bid was rejected due to an error in bid documents. The second low bidder was Redside Construction and staff recommends awarding the bid to Redside. The engineer’s estimate was $2.739 million. The total construction budget with contract award, construction management, inspection and testing and 10% management reserve is $3.477 million. Project costs will be funded by the 421 Utility Fund. 8.1.b Packet Pg. 202 Attachment: PPP022718 (Council Committee Reports) 02/27/18 PPP Committee Minutes, Page 2 Mr. English explained the $2.2 million construction budget for 2018 shown in the CIP was to remove and recoat the interior and exterior of both tanks. A more formal verification process during 2016-2017 resulted in an increased scope to include structural upgrades, additional safety systems, piping changes to improve mixing of water, site piping changes, and addition of a cathodic protection system. Discussion followed regarding the coating materials, sandblasting before recoating, source of additional funding for this project, and the paint color. Action: Schedule on Consent Agenda 3. Report on Bids for the 2018 Watermain Replacement Project Mr. English reported this project includes installation of approximately 3,500 feet of water main, 4 pressure reducing valves (PRV) and 450 lineal feet of storm drain. Bids were opened February 22; 5 bids were received ranging from $1.42 million to 2.09 million. The low bidder was D&G Backhoe who is currently building the 2017 watermain replacement. The total budget including contract award, construction management, inspection and testing and 10% management reserve is $1,778,780. Project costs are funded by the 421 Water Fund and 422 Stormwater Fund. Mr. English responded to questions about the location of water main replacements and reduction in leakage via replacement. Action: Schedule on Consent Agenda 4. Presentation of Supplemental Agreement with Murraysmith for the 2019 Sewer Replacement Project Mr. English reported the City hired Murraysmith in 2017 to provide design services for the 2018 and 2019 sewerline replacement program. This is a supplement to the base contract for projects planned to be constructed in 2019. The 2019 program includes approximately 1,800 feet of pipeline replacement at 6 sites, selected from 2013 Comprehensive Plan with input from the Public Works operations crew. The design contract is $201,365 which includes a $20,000 management reserve. Tasks range from surveying, geotechnical investigation, design work, estimates, and bid assistance. The cost will be paid by the Sewer Utility Fund. A brief discussion followed regarding the existing design contract and when the 2018 replacement project will be bid. Additional information was requested regarding Site 7 (survey only). Action: Schedule on Consent Agenda 5. Presentation of Professional Services Agreement with The Blueline Group for Capital Projects Construction Management, Engineering & Inspection Services Mr. English relayed the City issued an RFQ in 2017, 6 firms submitted statements of qualifications and Blueline was selected based on their qualifications and experience. The contract fee is $295,700 (includes $20,000 management reserve) for construction management, engineering and inspection services for the 5 Corners Reservoir Rehabilitation Project ($129,000) and the 2018 Sewerline Replacement Project ($146,000). An additional agreement will be required for inspection services for the 2018 waterline replacement program. If the Senior Construction Inspector position is filled, some of these costs may be reduced. Discussion followed regarding the amount of the construction service contracts, services Blueline has provided in the past, and Blueline billing on a time and material basis. Action: Schedule on Consent Agenda 6. Summary of Transportation Construction Costs (2012-2017) 8.1.b Packet Pg. 203 Attachment: PPP022718 (Council Committee Reports) 02/27/18 PPP Committee Minutes, Page 3 Mr. Williams pointed out 7 of the 11 projects were under budget, the total projects were 1.1% under award and the average was 10% under budget. He recognized Mr. English and the capital project managers for their project management. He also provided information regarding three studies regarding construction cost and schedule overruns. Discussion followed regarding accounting procedures for projects with federal funds, project audits, and project complexity. Councilmember Tibbott explained he requested this information due to the perception in the community that transportation projects always have cost overruns. Mr. Williams commented on the difference between project costs on the CIP and contract amounts. Committee requested the addition of add footnote that a signal cabinet was added to #4 Action: Schedule on Consent Agenda 7. Authorization to Purchase 2018 Envirosight Video Inspection Truck (5 min.) Mr. Williams relayed this was approved as a Storm Division decision package in 2018 for $315,000; the exact cost is estimated to be $301,000. This vendor is new to the City but has been thoroughly vetted. The Envirosight video equipment will be mounted in a box on a Ford E-450 chassis. This equipment will allow the Stormwater Utility to video the stormwater lines. Action: Schedule on Consent Agenda 8. Final Acceptance of Downtown CXT Prefabricated Restroom Project Mr. Williams described the project, noting it was fairly complex and included add-ons such as the third restroom, plaza with landscaping, overhang, artwork, and redesign of the parking lot. The total project cost was $436,574 which included $3,000 for 1% for the Arts. The construction portion is concluded, and staff recommends Council accept the project. Discussion followed regarding management of the project, ease of cleaning, facility locked by janitors at night, and the project blending with the streetscape. Action: Schedule on Consent Agenda Discussion follow regarding establishing a threshold such as $1 million for the committee to forward items to full Council, quarterly Public Works reports that were provided in the past, projects that are of Cost Summary on Transportation Construction Projects (2012 - 2017) No. Project Title Award Year Award Amount Management Reserve Total Budget Actual Cost Percent Over Award Percent Over Total Budget 1 SR-99 Lighting Project Ph 1&2 7/17/2012 $ 277,208 $ 27,800 $ 305,008 $ 274,532 -1.0% -10.0% 2 Main St. (5th - 6th) 8/28/2012 $ 1,092,553 $ 109,300 $ 1,201,853 $ 1,106,118 1.2% -8.0% 3 5th Ave Overlay 8/6/2013 $ 732,732 $ 73,273 $ 806,005 $ 739,050 0.9% -8.3% 4 Signal Cabinet Upgrades 1/9/2014 $ 201,598 $ 20,160 $ 221,758 $ 245,566 21.8% 10.7% 5 Five Corners Roundabout 4/15/2014 $ 2,934,597 $ 293,500 $ 3,228,097 $ 3,002,112 2.3% -7.0% 6 3rd Ave ADA Ramps 4/4/2014 $ 78,881 $ - $ 78,881 $ 67,756 -14.1% -14.1% 7 15th St. Walkway 9/16/2014 $ 233,753 $ 11,700 $ 245,453 $ 200,868 -14.1% -18.2% 8 220th St. Overlay 8/4/2015 $ 668,866 $ 100,330 $ 769,195 $ 583,529 -12.8% -24.1% 9 238th St. Walkway & Storm Impr 8/4/2015 $ 1,181,347 $ 118,135 $ 1,299,482 $ 1,063,428 -10.0% -18.2% 10 228th St. SW Corridor Impr* 5/5/2015 $ 5,205,040 $ 498,700 $ 5,703,740 $ 5,202,000 -0.1% -8.8% 11 236th St. Walkway 9/27/2016 $ 572,925 $ 57,295 $ 630,220 $ 547,434 -4.4% -13.1% Totals = $ 13,179,500 $ 14,489,693 $ 13,032,392 -1.1% -10.1% *Note-Actual Cost is an Estimate 8.1.b Packet Pg. 204 Attachment: PPP022718 (Council Committee Reports) 02/27/18 PPP Committee Minutes, Page 4 interest to the community, cost not always being a determining factor, escalation in the cost of parks projects, and an analysis of the original restroom project and final cost. 9. Approval Thresholds Councilmember Tibbott relayed the threshold is currently $100,000; projects over that amount require review by the Parks, Planning & Public Works Committee and Council approval. Recognizing that Public Works projects are more expensive, that threshold may need to be increased. Discussion followed regarding increasing the threshold for design, inspection, construction management contracts, etc. or putting them directly on the Council or Consent Agenda; the increase in the threshold from $30,000 to $100,000 in 2009; establishing a different review process for items approved in the budget; involving Parks in this discussion; ability for some projects to bypass committee if they end up at full Council; and establishing not necessarily a financial threshold but identifying types of projects that could go on Consent or to the full Council and bypass the committee. It was agreed staff would develop a list of projects brought to the PPP Committee since committees were reestablished, sorted by category and the status of the committee’s recommendation. Council Executive Assistant to assist with research. The committee also requested staff provide the City’s purchasing policy. Action: See above The meeting was adjourned at 8:57 p.m. 8.1.b Packet Pg. 205 Attachment: PPP022718 (Council Committee Reports) Minutes PUBLIC SAFETY & PERSONNEL COMMITTEE MEETING February 27, 2018 Elected Officials Present Staff Present Councilmember Adrienne Fraley-Monillas Mary Ann Hardie, HR Director Council President Mike Nelson Todd Court, Recreation Supervisor Jerrie Bevington, Recorder Other Guests Present Noal Leonetti, Student Representative The meeting was called to order at 7:09 p.m. in the Police Training Room 1. Program Assistant-Parks, Recreation & Cultural Services (Reclassification) Ms. Hardie explained this reclassification in the Edmonds Employee Association, formerly SEIU union) will allow the position to take on a higher level of responsibility. Staff has been considering reorganizing the position and with the upcoming retirement of one of the Senior Office Specialists, staffs recommend this upgrade. The reclassification will result in approximately $458/month increase ($5,596/year) for this position. The increased responsibility will include programming, updating the website, assisting with facility rentals, working on marketing, etc. which are not currently duties of the Senior Office Specialist. The draft job description has been reviewed and approved by the union. Discussion followed regarding the current Senior Office Specialist job description, additional responsibilities the position will handle, and other positions at pay grade NE-8. Action: Schedule on the Consent Agenda. The meeting was adjourned at 7:17 p.m. 8.1.c Packet Pg. 206 Attachment: PSP022718 (Council Committee Reports)