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2018-03-13 City Council - Full Agenda-2067Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 13, 2018, 7:00 PM Edmonds City Council Agenda March 13, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. PRESENTATIONS 5. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of March 6, 2018 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 6. ADJOURN TO COUNCIL COMMITTEE MEETINGS THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. 7. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER) 1. FAC Playground bids (20 min) 2. Presentation of a Street Dedication for Keller (10 min) 3. Report on Public Works committee agenda items (15 min) 8. FINANCE COMMITTEE (JURY MEETING ROOM) 1. Ordinance Amending PFD Contingent Loan Agreement Amendment (10 min) 2. Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan (10 min) 3. Authorizing the Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot (5 min) 4. January Monthly Financial Report (15 min) 9. PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE (POLICE TRAINING ROOM) 1. Police Department Surplus Property (5 min) 2. Ordinance Amending ECC Chapter 5.14 (15 min) 3. Woodway Police Services Interlocal Agreement Extension (10 min) 4. Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 Zone (15 min) City Council Agenda Item Meeting Date: 03/13/2018 Approval of Council Meeting Minutes of March 6, 2018 Staff Lead: Scott Passey, City Clerk Department: City Clerk's Office Preparer: Scott Passey Attachments: 03-06-2018 Draft Council Meeting Minutes 5.1 Packet Pg. 2 Edmonds City Council Draft Minutes March 6, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES March 6, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember* *participated by phone Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Noal Leonetti, Student Representative STAFF PRESENT Phil Williams, Public Works Director Scott James, Finance Director Frances Chapin, Arts & Culture Program Mgr. Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present; Councilmember Johnson participated by phone. 3. APPROVAL OF AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS Joe Scordino, Edmonds, expressed support for establishing a fund for marsh restoration and preservation where the public donate to restore the Edmonds Marsh. As a daily visitor to the marsh, he encounters many people asking how they can help make the marsh a pristine place. The fund provides an opportunity for people to donate as well as helps the City by providing matching funds when applying for grant funds for the Willow Creek daylighting project. Scott Marshall, Edmonds, expressed support for the creation of a municipal broadband in Edmonds. While the State has been creating net neutrality in response to the repeal at the federal level and while he appreciated 21st District Representatives Strom Peterson and Lillian Ortiz-Self for sponsoring HB 2282, the problem remains that net neutrality was repealed at the federal level with internet service spending millions to lobby for its repeal. As long as they consider it profitable, they will likely do the same at the State level. 5.1.a Packet Pg. 3 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 2 The only way to solve the problem in the long term is for Edmonds to offer its own broadband that is accountable to the people instead of investors half a world away. Rich Senderoff, Edmonds, expressed support for the ordinance establishing a fund for marsh restoration and preservation. He recalled during deliberations on the Shoreline Master Plan when a Council decision seemed imminent, in only two weeks a small group of people obtained over 400 signatures in support of the most protective buffer and setback requirements in accordance with the 2016 Department of Ecology Wetland Values for Critical Areas Update, clearly indicating a great deal of interest in the community and the region. The most important thing that can be done to restore the marsh is to complete the Willow Creek daylighting project as soon as possible as it will increase the rate and volume of tidal exchange that will enhance removal of pollutants and reduce buildup of sediment. With increased tidal exchange, a new saltwater/freshwater equilibrium will be established that will naturally address the overgrowth of freshwater vegetation and enhance the habitat. The return of a fully functioning marsh that acts like sponge will also address stormwater issues in the area. The fund will allow citizens, non-governmental organizations and even taxing districts such as the Port to go on record supporting the project. After the Willow Creek daylighting project is completed and several seasons pass, there will be a much better idea of the type and scale of development that could occur at Harbor Square that will not impact marsh. He urged the Council to unanimously approve the ordinance. Nancy Johnson, Edmonds, expressed concern with plastic waste as much of it is not recycled and ends up in the ocean affecting the health of marine life and seabirds. A few years ago Seattle passed an ordinance banned plastic straws and utensils but it was not implemented as substitute products were hard to find and expensive. Seattle plans to begin enforcing the ordinance in July as compostable straws and utensils are now available although they are still more expensive than plastic. She suggested the City Council and staff work with business stakeholder to plan a transition to compostable or other alternative products. Edmonds has taken a leadership role on climate and pollution issues and this could be one of the next steps. Margie Fields, Edmonds, expressed support for a ban on plastic straws and lids in Edmonds and other communities, commenting that would be in keeping with the City’s leadership role in environmental issues. She also supported the marsh restoration fund, recalling in the past there were people who wanted to donate to marsh restoration but there was no way to accept the funds and certainly not a way to make a tax- deductible donation. She urged the Council to support the ordinance establishing a fund for marsh restoration and preservation. 5. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 27, 2018 2. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 27, 2018 3. APPROVAL OF CLAIM CHECKS 4. EMPLOYEE AGREEMENT 5. PROGRAM ASSISTANT-PARKS, RECREATION & CULTURAL SERVICES (RECLASSIFICATION) 6. FINAL ACCEPTANCE OF DOWNTOWN CXT PREFABRICATED RESTROOM PROJECT 5.1.a Packet Pg. 4 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 3 7. AUTHORIZATION TO PURCHASE - 2018 ENVIROSIGHT VIDEO INSPECTION TRUCK 8. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH MURRAYSMITH FOR THE 2019 SEWER REPLACEMENT PROJECT 9. REPORT ON BIDS FOR THE 2018 WATERMAIN REPLACEMENT PROJECT 10. REPORT ON BIDS FOR THE FIVE CORNERS RESERVOIR RE-COATING PROJECT 11. REPORT ON BIDS FOR THE 238TH WALKWAY (EDMONDS WAY TO HWY 99) 12. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH THE BLUELINE GROUP FOR CAPITAL PROJECTS CONSTRUCTION MANAGEMENT, ENGINEERING & INSPECTION SERVICES 6. PRESENTATIONS 1. SUMMARY OF TRANSPORTATION CONSTRUCTION COSTS (2012-2017) Public Works Director Williams relayed this summary was the result of a request from the Parks, Planning & Public Works Committee regarding how transportation projects performed financially over the last several years due to a possible public perception regarding cost overruns. After reviewing the summary, the PPP Committee requested staff present it to the City Council. He agreed, appreciating the opportunity to brag about City Engineer Rob English and his staff who deserve the credit for the projects’ performance. He reviewed the following summary: Mr. Williams reviewed: • Summary o 11 Transportation Projects (all of them that we have data for) over the last 5 years ▪ 7 out of 11 projects were completed under the contract award amount o Percentage of actual costs at completion over awarded contract ranged from -14.1% to 21.8% ▪ Only one project out of 11 was over more than 2.3% over the contract amount - Project 4, signal cabinet did not fit the location; cost to modify the cabinet was prohibitive so cabinet retained for use on another project and new cabinet was ordered o Weighted average was -1.1% under the awarded contract amount o Weighted average of management reserve spent was -10.1% under the 10% awarded Cost Summary on Transportation Construction Projects (2012 - 2017) No. Project Title Award Year Award Amount Management Reserve Total Budget Actual Cost Percent Over Award Percent Over Total Budget 1 SR-99 Lighting Project Ph 1&2 7/17/2012 $ 277,208 $ 27,800 $ 305,008 $ 274,532 -1.0% -10.0% 2 Main St. (5th - 6th) 8/28/2012 $ 1,092,553 $ 109,300 $ 1,201,853 $ 1,106,118 1.2% -8.0% 3 5th Ave Overlay 8/6/2013 $ 732,732 $ 73,273 $ 806,005 $ 739,050 0.9% -8.3% 4 Signal Cabinet Upgrades 1/9/2014 $ 201,598 $ 20,160 $ 221,758 $ 245,566 21.8% 10.7% 5 Five Corners Roundabout 4/15/2014 $ 2,934,597 $ 293,500 $ 3,228,097 $ 3,002,112 2.3% -7.0% 6 3rd Ave ADA Ramps 4/4/2014 $ 78,881 $ - $ 78,881 $ 67,756 -14.1% -14.1% 7 15th St. Walkway 9/16/2014 $ 233,753 $ 11,700 $ 245,453 $ 200,868 -14.1% -18.2% 8 220th St. Overlay 8/4/2015 $ 668,866 $ 100,330 $ 769,195 $ 583,529 -12.8% -24.1% 9 238th St. Walkway & Storm Impr 8/4/2015 $ 1,181,347 $ 118,135 $ 1,299,482 $ 1,063,428 -10.0% -18.2% 10 228th St. SW Corridor Impr* 5/5/2015 $ 5,205,040 $ 498,700 $ 5,703,740 $ 5,202,000 -0.1% -8.8% 11 236th St. Walkway 9/27/2016 $ 572,925 $ 57,295 $ 630,220 $ 547,434 -4.4% -13.1% Totals = $ 13,179,500 $ 14,489,693 $ 13,032,392 -1.1% -10.1% *Note-Actual Cost is an Estimate 5.1.a Packet Pg. 5 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 4 • Literature Values o Comparative Analysis of Total Project Costs with verses without a Construction Manager Research Report to the CMAA Research and Development Committee From the Departments of Civil Engineering, University of Southern California and California State University, Long Beach Contacts: John A. Kuprenas (kuprenas@usc.edu); Elhami B. Nasr April 16, 2006 65 projects - +7.5% o Magnitude of Construction Cost and Schedule Overruns in Public Work Projects o Pramen P. Shrestha,1 Leslie A. Burns,2 and David R. Shields1 o 1Department of Civil & Environmental Engineering & Construction, Howard R. Hughes College of Engineering, University of Nevada, Las Vegas, NV 89154, USA 2Clark County Public Works Department, Las Vegas, NV 89154, USA o Received 3 April 2013; Accepted 19 October 2013 363 projects – 1991-2008 +12.1% o Vidalis and F. T. Najafi, “Cost and time overruns in highway construction,” in Proceedings of the 4th Transportation Specification. Conference of the Canadian Society for Civil Engineering, pp. 2799–2808, Montreal, Quebec, Canada, June 2002. View at Scopus +10.5% o J. Odeck, “Cost overruns in road construction—what are their sizes and determinants?” Transport Policy, vol. 11, no. 1, pp. 43–53, 2004. View at Publisher · View at Google Scholar · View at Scopus +7.9% Mr. Williams relayed the PPP Committee requested a similar analysis of utility projects; he anticipated the results would also be positive. Councilmember Tibbott recalled the PPP Committee also discussed occasions when the bids received were significantly higher than the estimate and staff agreed to wait and rebid the project and the bids were lower. He concluded the summary illustrates good management as well as good value for projects. He commended staff for determining the best time to bid. Councilmember Teitzel commented this summary is good news, agreeing there is a perception that City construction projects take too long and cost more than budget. He thanked Mr. English for his efforts. Councilmember Teitzel inquired about the trackside warning system. Mr. Williams answered progress is being made, the permit from BNSF has been finalized after long process. BNSF specified the routes for conduit, staff is ensuring those alignments are workable and draft drawings will be modified to reflect those alignments. The first steps in construction will be the contractor, QZT, subcontracting with a horizontal drilling company to install the conduits, one of which will go under the railroad at the specified depth. That work will be done at Main and Railroad Avenues amid entry to the ferry. The last time a stormwater project crossed the railroad tracks, a great deal of stacked timbers were encountered. The soil in that area is not great and in the shake mill days, wood was laid down to prevent sinking into the mud. Potholing will be done in the next few days to determine soil conditions. Mr. Williams described the route of the conduit and installation of two poles, one on the north and one on the south on opposite sides of track so north and southbound trains can clearly see it at least ¼ mile before reaching the intersections. The system will inform the engineer via a green signal if the system is working properly and the no horn is needed; a red signal will be displayed if the system is not working properly and the engineer will need to blow the horn. He anticipated the project would start fairly soon. Councilmember Mesaros inquired about a projected end date for installation. Mr. English answered the goal is 90-120 days. 5.1.a Packet Pg. 6 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 5 Councilmember Mesaros agreed this was a good report. He recognized there are a number of people who think the government does not know how to do things efficiently; this report shows the City does and has good people, including Mr. Williams and Mr. English, managing the public’s money. 2. ARTS COMMISSION ANNUAL REPORT FOR 2017 Arts and Culture Manager Francis Chapin recognized commissioners in the audience and introduced Arts Commission Chair Lesly Kaplan who is also the chair of the Writers Conference Steering Committee. Ms. Kaplan expressed thanks for the incredible leadership Ms. Chapin provides to the Edmonds Arts Commission (EAC) and the community. She explained the EAC has seven volunteer members who work with the Cultural Service Division on projects, volunteer hundreds of hours per year and work in partnership with many arts organizations and funding partners to make their programs possible. 2017 was the ECA’s 42nd year, established by the City Council to recognize the important role of visual, performing and literary arts in enhancing the quality of life in the community. She reviewed: • Mission o Ensure that the arts are an integral part of the: ▪ Central identity, ▪ Quality of life, and ▪ Economic vitality of Edmonds. o Cultural Planning and Core Programs contribute to all of these areas. • Cultural Planning & Implementation 2014-2017 o Key goal in 2014 Plan to strengthen communications and increase cultural awareness in Edmonds. o Strategy – undertake periodic assessment of cultural tourism and economic impact of arts and culture in Edmonds o Cultural Planning… • Literary – Core programs o 32 years of Write on the Sound writers’ conference ▪ Sold out 275 attendees ▪ Generated 90 overnight stays ▪ Multiple sponsors o 20 years of Best Book I ever Read Poster contest for third graders • Performing Arts – Core Programs o Concerts in the Parks Series ▪ 19 free summer concerts o Music at the Library ▪ 7 free music presentations in the Plaza Room, Fall - Spring • Visual Arts – Core programs o Rotating exhibits in the Library and the Frances Anderson Center o Youth Display Case for local high school students • Art in the Public Realm o City Art Collection – acquisition & maintenance ▪ Over 150 original artworks located throughout City buildings ▪ Over 40 permanently sited installations ▪ 22 small sculptural artworks on new flower basket poles o On the Fence temporary art installations at three locations in downtown ▪ Shadow of letters on Frances Anderson Center fence say “Live Large by Loving Life” o Partnered to create new informational panels for public display o Dayton Street Plaza gathering space with art elements, dedicated April 2017 • Economic Vitality 5.1.a Packet Pg. 7 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 6 o Cultural Tourism promotion through Write on the Sound advertising and general promotion of arts and culture o Awarded $18,500 from Lodging Tax funds to community arts and culture organizations for advertising events to attract visitors o Completed Economic Impact Study • Strengthen Communication/Cultural Awareness (Community Cultural Plan Goal) o EAC coordinated implementation of the economic impact of arts and culture in Edmonds study. o Economic Impact of Arts & Culture Study completed during 2017 by Berk Consulting and AdvisArts with assistance from City staff and dozens of community volunteers who helped with surveys of visitors and residents. o Over 1300 visitor and resident surveys completed. o Twenty-nine organizational surveys analyzed. o Directory compiled of almost 100 arts and culture organizations and businesses in Edmonds. Ms. Kaplan thanked the City Council and the Edmonds community for their continued support of arts and culture, a key component of the economic vitality and identity of Edmonds. Councilmember Mesaros commented Edmonds is very diverse as illustrated by the four quality presentations on tonight’s agenda. He recognized the important role of staff as well as the important role commissioners play. He referred to 2017 EAC projects and programs in the written report that includes percentages for revenue and expenses and inquired about the total budget amount those percentages represent. Ms. Chapin answered the total budget varies from year to year and is based on different categories; EAC funds are represented in special funds. For example, there was a total of $23,000 from lodging tax in 2017; $18,500 of that was allocated to other organization in tourism promotion grants. That is added to the total budget for other programs in the Municipal Art Fund in 1) public art (acquisition and maintenance of public art), and 2) General Municipal Art Fund. Those two totaled approximately $72,000 in 2017. The General Fund allocates $15,000/year to the EAC and 2 staff positions in the Cultural Services Division. Councilmember Mesaros suggested Ms. Chapin email the Council with those totals. He referred to the percentages such as 46% of revenue is earned income and asked the total revenue amount. Ms. Chapin advised earned revenue is almost entirely from WOS; it generated a gross of $50,000 in 2017. The $15,000 in the General Fund is not enough to do all the EAC programing; the WOS has netted approximately $15,00- $18,00 over the last couple years. Those funds are used for other EAC programs. Councilmember Buckshnis inquired about the 1% for Art. Ms. Chapin referred to the Municipal Arts Fund that has two sources. In 2017, a total of $3,000 was received from 1% for Art funds, largely due to the number of grant funded projects which are not eligible for 1% for Art. She recalled during the budget process, the use of the ending cash balance in Fund 117 for programs was proposed and in the Lodging Tax funds for the Economic Impact Study. There is not an adequate amount of funds from 1% for Art to do any significant projects. She reiterated the total revenue varies tremendous year to year. Councilmember Buckshnis expressed her appreciation to the volunteers, noting some have volunteered for decades. Councilmember Buckshnis commented when visiting Issaquah and Redmond with WRIA 8, she has seen wraps on signal control boxes to camouflage them. She suggested that could be done at Five Corners and Westgate. Ms. Chapin agreed that is done in many communities. She and Mr. Williams have discussed that and tried unsuccessfully to get Key Bank to fund one in Westgate. Councilmember Tibbott echoed Councilmember Buckshnis’ gratitude for the volunteers who make the EAC’s programs work, noting it not only enhances the quality of programs but also makes Edmonds welcoming and hospitable. He recalled interacting with volunteers at the Arts Festival in the past. He asked 5.1.a Packet Pg. 8 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 7 if a dollar value could be assigned to the hours the volunteers contribute. Ms. Chapin agreed with the tremendous amount of volunteerism in the Edmonds community especial in the arts. The City has small a budget and a small arts commission but does a lot with it due to the numerous partners and partner organizations who also mobilize volunteers. She noted Edmonds Center for the Arts (ECA) is a shining example volunteerism; she recalled the ECA calculated the value of volunteer hours. She summarized volunteers are key to the success of many arts and cultural programs in the Edmonds community. Council President Nelson thanked Ms. Kaplan for explaining the On the Fence artwork at Frances Anderson Center, commenting he has been unable to decipher it. He asked if there were any public art projects planned for 2018 or 2019. Ms. Chapin answered the On the Fence program will continue, two were recently installed at Frances Anderson Center field and at Artworks at 2nd and Dayton. An Edmonds-Woodway High School IB student is doing an On the Fence project for her senior project. There will also be new sculptures on the newly installed flower basket poles including a whimsical one outside the library. 3. CITY ATTORNEY ANNUAL REPORT City Attorney Jeff Taraday explained it is important to annually review the attorney-client relationship, noting most of it is governed by the Rules of Professional Conduct (RPC) that all attorneys in the State of Washington are governed by: • Big Picture o City has relationships with four law firms: ▪ Lighthouse ▪ WCIA ▪ Bond Counsel ▪ Zachor & Thomas • Who is the client o RPC 1.13(a) A lawyer employed or retained by an organization represents the organization acting through its duly authorized constituents • The attorney-client relationship AttorneyOrganizational clientDuly Authorized Constituents • Duty Authorized Constituents o City Council ▪ Individual Councilmembers ▪ Boards & Commissions o Mayor ▪ Directors ▪ Staff o Judge • What about your constituents, the citizens? o LighthouseDuty Authorized ConstituentsCitizens • Same concept applies to the City’s relationship with the other three law firms • Oversight role? o Duty to investigate? ▪ RPC 2.1, comment 5: A lawyer ordinarily has no duty to initiate investigation of a client's affairs or to give advice that the client has indicated is unwanted, but a lawyer may initiate advice to a client when doing so appears to be in the client's interest o Request to investigate ▪ The RPCs do contemplate that lawyers will be asked on occasion to investigate alleged violation of law o What if lawyer knows of a violation? 5.1.a Packet Pg. 9 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 8 ▪ RPC 1.13(b): If a lawyer for an organization knows that an officer, employee or other person associated with the organization is engaged in action, intends to act or refuses to act in a matter … that is a violation of a legal obligation to the organization, or a violation of law that reasonably might be imputed to the organization, and that is likely to result in substantial injury to the organization, then the lawyer shall proceed as is reasonably necessary in the best interest of the organization. … o Reporting Up ▪ RPC 1.13(b): … Unless the lawyer reasonably believes that it is not necessary in the best interest of the organization to do so, the lawyer shall refer the matter to higher authority in the organization, including, if warranted by the circumstances, to the highest authority that can act on behalf of the organization as determined by applicable law. o Highest Authority ▪ RPC 1.13 [comment 5]: The organization's highest authority to whom a matter may be referred ordinarily will be the board of directors or similar governing body. o What if “reporting up” doesn’t work? ▪ RPC 1.13(c) Except as provided in paragraph (d), if (1) despite the lawyer's efforts … the highest authority … insists upon or fails to address in a timely and appropriate manner an action, or a refusal to act, that is clearly a violation of law, and (2) the lawyer reasonably believes that the violation is reasonably certain to result in substantial injury to the organization. then the lawyer may reveal information relating to the representation whether or not Rule 1.6 permits such disclosure, but only if and to the extent the lawyer reasonably believes necessary to prevent substantial injury to the organization. • Lawyer as a decision-maker? o RPC 1.13, comment 3: When constituents of the organization make decisions for it, the decisions ordinarily must be accepted by the lawyer even if their utility or prudence is doubtful. Decisions concerning policy and operations, including ones entailing serious risk, are not as such in the lawyer's province. • Lawyer not decision-maker, but... o … when the lawyer knows that the organization is likely to be substantially injured by action of an officer or other constituent that violates a legal obligation to the organization or is in violation of law that might be imputed to the organization, the lawyer must proceed as is reasonably necessary in the best interest of the organization. • Special rules for city attorney? o RPC 1.13, comment 9: … in a matter involving the conduct of government officials, a government lawyer may have authority under applicable law to question such conduct more extensively than that of a lawyer for a private organization in similar circumstances. Thus, when the client is a governmental organization, a different balance may be appropriate between maintaining confidentiality and assuring that the wrongful act is prevented or rectified, for public business is involved. • So you aren’t the client…are your communications still confidential? o RPC 1.13, comment 2: When one of the constituents of an organizational client communicates with the organization's lawyer in that person's organizational capacity, the communication is protected by Rule 1.6. ▪ … This does not mean, however, that constituents of an organizational client are the clients of the lawyer. The lawyer may not disclose to such constituents information relating to the representation except for disclosures explicitly or impliedly authorized by the organizational client in order to carry out the representation or as otherwise permitted by Rule 1.6. 5.1.a Packet Pg. 10 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 9 - Example: A Councilmember contacts the city attorney, city attorney assumes the conversation is confidential and it would be a violation of RPC to share that conversation with another Councilmember unless impliedly or expressly authorized to do so. • Advisor o In representing a client, a lawyer shall exercise independent professional judgment and render candid advice. In rendering advice, a lawyer may refer not only to law but to other considerations such as moral, economic, social and political factors, that may be relevant to the client's situation. Mr. Taraday described the City Attorney Team: • Jeff Taraday o City Council meetings o Elected official advice o Land use o Litigation o Coordination/special projects o Office hours twice week • Sharon Cates o Labor and Employment o Contracts and ILAs o Bidding and Procurement o Disability Board o Office hours once a week • Patricia Taraday o Public Records Act o Code enforcement o Nuisance abatement o Office hours once a week • Rosa Fruehlig-Watson o Council meeting back up o Labor and employment support o PRA Support • Beth Ford o Research o Writing Legal memo o Briefing o Ordinance drafting o Other litigation work • Desiree Phair o Research o Writing legal memos o Briefing o Other litigation work • Suzanne Lieberman o Research o Writing legal memos o Briefing o Other litigation work Mr. Taraday reviewed City Attorney Team Stats: 5.1.a Packet Pg. 11 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 10 • 2,837 hours worked • $532,147 in legal fees • Flat monthly fee regardless of hours worked • $188 average effective hourly rate • 2017 top ten matters (by hours worked (parenthesis = last year’s ranking): Ranking Matter Hours 10 Public Works (8) 106 9. Mayor’s Office (4) 124 8. Shippen (NR) 150 7. Police (3) 152 6. City Clerk (7) 199 5. Development Services (5) 260 4. Blomenkamp (2) 264 3. Ebb Tide (NR) 280 2. Human Resource (6) 401 1. City Council (1) (includes City Council meetings) 513 • Top Litigation matters by hours worked Ranking Matter Hours 5. Husby (Abatement) 40 4. Schmidt (LUPA) 68 3. Shippen (IC/Trespass 150 2. Blomenkamp (LUPA) 264 1. Ebb Tide (Dec J) 280 • Litigation Completed by Lighthouse in 2017 and Result: o Husby (abatement) ▪ City abated nuisance by fencing, boarding, bio-cleaning and dumping of junk and debris. Upon sale, the estate paid City the full cost of abatement, portion of City Attorney’s fees, $1,700.00 in City staff time and approximately $500.00 in City costs associated with filing the lawsuit for total of $31,460.92. o Schmidt (LUPA) ▪ Case dismissed on mootness grounds. o Blomenkamp 2015 (LUPA) ▪ Blomenkamp’s appeal dismissed; petition for review pending. o Blomenkamp 2017 (LUPA and tort) ▪ LUPA dismissed; tort claims (WCIA) still pending. • Pending Litigation with Lighthouse o Joplin v. Edmonds ▪ GMHB appeal of Hwy 99 zoning. Dispositive motion being prepared. o Shippen v. Edmonds ▪ Landslide case. Parties engaged in discovery. o Ebb Tide ▪ Declaratory judgment re terms of easement. Parties engaged in discovery. • WCIA Coverage o Claims arising from alleged: ▪ Employment related action, e.g. retaliation and harassment ▪ Police excessive force ▪ Land use damage ▪ Auto liability ▪ Defective street or sidewalk 5.1.a Packet Pg. 12 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 11 ▪ Sewer obstruction ▪ Premises liability ▪ Other negligence Councilmember Buckshnis commented Lighthouse’s contract is up for renewal this year She recalled the City spent 4 months in 2014 working on it. She requested Mr. Taraday provide her a summary of hours, similar to the information he provided her in the 2014. Councilmember Teitzel asked about example of attorney client privilege when talking with a Councilmember and asked how consent to divulge a conversation would be implied. Mr. Taraday answered if the Councilmember indicated they had already talked to another Councilmember or advice that was provided during a public meeting. 4. DECEMBER 2017 QUARTERLY FINANCIAL REPORT Finance Director Scott James provided an overview: • General Fund Revenues 2017 Compared to the Amended Budget o Revenues for the General Fund and its sub funds are running about 4% ahead of budget • General Fund Expenditures 2017 Compared to the Amended Budget o Actual general fund expenses are $1.7 million dollars under budget, or about 4.1% • Graph of General Fund Revenues comparing 2017, 2016 and budget o General Fund Revenues are tracking very close to budgeted numbers. • Graph of General Fund Expenditures comparing 2017, 2016 and budget o General Fund Expenditures are tracking very close to budgeted numbers. • Chart of Sales Taxes by Category, year ended December 31, 2017 o Retail automotive sales continue to provide our largest source of sales tax revenue, with sales taxes related to construction coming in second • Change in Sales Tax Revenue by Category December 2017 compared to December 2016 o Total sales tax revenue for 2017 is $489,991 dollars higher than for 2016. • Growth in Interest Income for the City, a Result of Increasing our Investments in the Federal Municipal Bond Market o 2012: $ 57,334 o 2013: $ 74,830 o 2014: $163,214 o 2015: $335,926 o 2016: $423,816 o 2017: $653,690 • Graph of Real Estate Excise Tax (REET) Returns o 2013: 1,791,475 o 2014: $1,879,861 o 2015: $2,699,178 o 2016: $2,589,551 o 2017: $2,983,643 ▪ $394,092 or 14.6% higher than 2016 • Summary: o After years of low inflation o Continued slow growth in the economy o Edmonds is in relatively good shape financially o We have reserves sufficient to weather a minor unexpected downturn in the economy, should that occur • My Edmonds News article, “City of Edmonds Recognized for Financial Reporting” 5.1.a Packet Pg. 13 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 12 o CAFR Certificate of Achievement for Excellence in Financial Reporting o PAFR Award for Outstanding Achievement in Popular Annual Financial Reporting ▪ Produced PAFR for the first time in 2017 Mr. James reviewed the PAFR: • 12-page report that provides a brief overview of the City’s finances • Description of what a PAFR is • Introduces Councilmembers and some City staff • Reports key numbers for City • High level financial summary • Major 2016 City projects • List of some accounting terms Councilmember Teitzel commented he loves the PAFR, a Readers Digest version of the City’s annual financials. He thanked Mr. James and Assistant Finance Director Dave Turley for preparing the reports. He referred to the YTD Expenses that illustrates a Building Maintenance Fund budget of $620,500 and expenditures of $345,162. He recognized the City as behind in building maintenance issues and asked why more was not spent in 2017 to maintain buildings. Mr. James relayed the City’s facility maintenance manager indicated they ran out of time; he expected to fully utilize the budget in 2018, noting there are some very large projects such as the city hall elevator replacement. Councilmember Teitzel referred to annual investment income, commenting this was good news, investment income is up over $200,00 on an annual basis. He asked what changes have been made to the City’s investment strategy to increase investment income. Mr. James said the City is actually investing money rather than keeping a large amount in the state pool and interest rates on bonds have gone up. In addition, the Assistant Finance Director has dedicated more time to the City’s investment portfolio as well as preparing the PAFR. Councilmember Mesaros asked when the 2017 PAFR will be published. Mr. James relayed the auditors plan to be on site in May; the CAFR will likely not be published until late June/early July. 7. ACTION ITEMS 1. ORDINANCE AMENDING CITY CODE SECTION 3.20.080 UTILITY TAX PAYMENT SCHEDULE Finance Director Scott James explained: • Current City Code; Section 3.20.080, requires tax payers to pay their taxes monthly to the City • Staff recommends Council amend this code o Large tax payers will continue to pay monthly o Small tax payers will pay quarterly • Last year, we receipted 717 Telephone Utility tax payments o 717 payments totaled $1,097,067 o Of the 717 payments, 578 were less than $600 o The 578 payments totaled only $37,653 • By amending City Code requiring businesses with monthly gross income of $10,000 or more to pay monthly, and requiring all others to pay quarterly o Reduce the number of payments by over 60% o Save staff time o Save businesses money & time spent processing payments 5.1.a Packet Pg. 14 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 13 Councilmember Buckshnis commented this is a great idea as it takes the onus off processing small amounts. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ORDINANCE NO.4099, AMENDING EDMONDS CITY CODE SECTION 3.20.080, CHANGING THE TIMING OF TAX PAYMENTS. Councilmember Teitzel observed this would require smaller businesses to adapt their remittance schedule and asked if any businesses had complained. Mr. James said he implemented this same amendment in two other cities and it has always been warmly received. Some of the payments the City receives are for pennies, those businesses will save a significant amount of money and time by making quarterly payments. MOTION CARRIED UNANIMOUSLY. 2. ORDINANCE ESTABLISHING A FUND FOR MARSH RESTORATION AND PRESERVATION Councilmember Buckshnis commented good happens to those who wait; she has waited five years for this. The Edmonds Marsh Wildlife Sanctuary is a unique area; this ordinance establishes a fund for citizens to make donations designated for marsh preservation and restoration. She has already received two checks totaling $7500. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ORDINANCE NO. 4100, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE EDMONDS CITY CODE TO CREATE A NEW CHAPTER 3.XX MARSH RESTORATION AND PRESERVATION FUND. City Attorney Jeff Taraday suggested the following change: “Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect interest being used for the marsh and environmental protection programs and other similar parks projects five days after passage and publication of an approved summary thereof consisting of the title.” COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO AMEND SECTION 2 TO REPLACE “INTEREST BEING USED FOR THE MARSH AND ENVIRONMENTAL PROTECTION PROGRAMS AND OTHER SIMILAR PARKS PROJECTS” WITH “FIVE DAYS AFTER PASSAGE AND PUBLICATION OF AN APPROVED SUMMARY THEREOF CONSISTING OF THE TITLE.” AMENDMENT CARRIED UNANIMOUSLY. Councilmember Teitzel referred to language in Section 1.3.XX, “…the Edmonds Marsh Restoration and Preservation Fund is for the purpose of receiving donations from the citizens…”, pointing out the City has also contributed money to this. He suggested amending it to read “…for the purpose of holding City- provided funds and receiving donations from the citizens…” COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO AMEND THE SECTION 1.3.XX TO READ, “THE ADMINISTRATIVE SERVICES DIRECTOR IS HEREBY AUTHORIZED TO CREATE AND NUMBER A NEW FUND TO BE KNOWN AS THE EDMONDS MARSH RESTORATION AND PRESERVATION FUND FOR THE PURPOSE OF HOLDING CITY-PROVIDED FUNDS AND RECEIVING DONATIONS FROM THE CITIZENS FOR,…”. AMENDMENT CARRIED UNANIMOUSLY. Councilmember Johnson asked if non-government organizations should be included in Councilmember Teitzel’s amendment. Councilmember Buckshnis said citizens or entities of any kind can donate; who was donating did not need to be differentiated. 5.1.a Packet Pg. 15 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 14 MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 3. EDMONDS HOMELESSNESS RESPONSE PROJECT RFP Council President Nelson Council explained the City approved funds in the 2018 budget to address homelessness. A task force consisting of Councilmembers Fraley-Monillas and Teitzel and himself has met several times along with the Council Assistant Maureen Judge. While brainstorming and discussing the needs of the community, the task force concluded the first step in the process was an RFP to inventory services currently available in the community to assist the homeless. The RFP has a very specific scope of work that includes: A. Identify the type and extent of the homeless problem in Edmonds. B. What services are currently available for the homeless? And what are their funding sources? C. Which organizations are currently researching homelessness? D. How have other cities of similar size reduced homelessness? E. Identify all actual and potential public and private means of funding available to assist in addressing the homelessness F. Identify all plans that have been implemented by a consortium of jurisdictions, in which several cities have pooled resources to establish housing options to address the homelessness issue Council President Nelson advised the budget for the project is $25,000. He sought feedback from Councilmembers on the RFP. Councilmember Mesaros pointed out the RFP will be issued on March 9 and responses are due March 23, giving 2 weeks for responses. He suggested extending that to three weeks to provide consultants ample time to respond. He asked how firm the $25,000 budget was. Councilmember Fraley-Monillas responded she spoke with a number of companies who do this type of work; their guesstimate was $25,000. If the cost is more, the task force will return to the Council. Councilmember Fraley-Monillas pointed out one of the reason for the RFP was the magnitude of the homelessness problem is unknown; there are a lot of opinions and data regarding homelessness in Edmonds, but until there is a better understand of who the homeless are, where they are and what their needs are, the task force is spinning its wheels. There have also been discussions about a part 2 to this RFP to gather other information regard the homeless. Councilmember Tibbott said the RFP did not address housing instability, commenting people without a home is one aspect of homelessness, but instability and imminent potential loss of housing is another. He commented examples of unstable/potential loss of housing include a student that is couch surfing or a family temporarily living with another family. Councilmember Teitzel responded the initial focus is on the truly homeless, living on the streets, living in weekly motels, shelters, vehicle, etc. The scope could be broadened in the future. The task force also recognizes there are existing resources such as the state, county, non-profit and faith agencies, etc. The RFP also seeks to identify and coordinate those resources so the $250,000 allocated in the budget can be used efficiently. Councilmember Buckshnis concurred with Councilmember Mesaros’ suggestion to extend the deadline to March 20 or April 6. She asked how the consultant would be paid; from the General Fund or the $250,000 allocated to a Homelessness Response Fund. Councilmember Fraley-Monillas answered the intent is to fund it from the money allocated to the Homelessness Response Fund. She agreed with extending the response to the RFP for a week. She spoke regarding the need to gather information to identify the issue. The task force agrees the expenditure need to have some level of sustainability and not just a onetime expenditure. For example, if the available funds are used to briefly house the homeless, when those funds are exhausted, the people are homeless again. 5.1.a Packet Pg. 16 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 15 Councilmember Buckshnis asked if in addition to approving the RFP, the request was to direct staff to create a new Homelessness Respond Fund. Council President Nelson suggested establishing the fund be done at a future meeting. In response to Councilmember Tibbott’s comment, Councilmember Johnson agreed the definition of homelessness was very important. The overview provides a definition of homeless for this project that includes those who seek temporary shelter from friends. She referred to the Item H in the Scope of Work, Assessment must include Edmonds and the nearby cities and suggested the list include the unincorporated area of Esperance. Councilmember Fraley-Monillas responded Esperance is considered part of Edmonds as they have an Edmonds address. Many of cities in the list also have unincorporated areas. She noted the homeless issue does not have borders. Councilmember Mesaros agreed with Councilmember Johnson that the definition of homeless in RFP, those who seek seek temporary shelter from friends, addresses couch surfing. Councilmember Teitzel agreed couch surfing was included in the definition, people without permanent stable housing include those staying with friends and have no place else to go. Councilmember Fraley-Monillas said a second phase may be what Councilmember Tibbott addressed, a long term look at housing. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE EDMONDS HOMELESSNESS RESPONSE PROJECT RFP. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE RFP TO HAVE A MARCH 20, 2018 DEADLINE FOR SUBMITTALS. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 8. COUNCIL COMMITTEE REPORTS 1. COUNCIL COMMITTEE REPORTS AND MINUTES Finance Committee Councilmember Teitzel reported on items the committee discussed: 1. Ordinance revising the ECC Section 3.20.080 regarding Timing of Tax Payment – Approved on tonight’s agenda 2. Taxation Methods to Replace SERS Radio System– Informational discussion 3. Ordinances related to the Edmonds Marsh Fund, Homelessness Fund and Opioid Respond Fund - Edmond Marsh Fund Ordinance approved on tonight’s agenda, ordinances related to a Homelessness Fund and Opioid Response Fund have been drafted and are awaiting review 4. Public Facilities District Grant Anticipation Loan – PFD received grants for theater equipment and roof totaling $575,000. The City Attorney is preparing an Interlocal Agreement to allow the City to loan the PFD money to cover the expenditures and for the PFD to reimburse the City as funds are provided by the County and State 5. Several financial policies need to be updated or created. The committee will be working on the capital asset policy at the next meeting and plan to work on one policy per meeting. Parks, Planning & Public Works Committee Councilmember Tibbott reported of the nine items on the agenda, most were approved on Consent. He highlighted: 5.1.a Packet Pg. 17 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 16 • Reservoir recoating project - $3.5 million. Cost was $1.3 million higher than the amount estimated in the CIP due to increased scope • Report on Bids for the 238th Walkway - exciting project providing important pedestrian connection between SR 104 and Hwy 99. Originally bid in 2017, bids higher than expected; rebid in 2018, bids 10% lower. Project expected to be completed in 2018. • Threshold for agenda items coming to committee, seeking guidance from Council regarding projects they would prefer be schedule as action or study items on Council agenda. Public Safety & Personnel Committee Councilmember Fraley-Monillas reported the committee discussed reclassification of the Program Assistant Parks position due to increase responsibility. She requested staff provide the previous job description when reclassifications are requested. 9. MAYOR'S COMMENTS Mayor Earling relayed the State capital budget was released and includes $500,000 in additional funds for the Senior/Community Center and $500,000 for the Waterfront Enhancement Project adjacent to the Senior/Community Center. He thanked Senator Chase for pushing hard for the Senior Center funds and Representative Peterson for pushing hard for the $500,000 for the Waterfront Enhancement Project. 10. COUNCIL COMMENTS Council President Nelson relayed his respect for the hard work of the women and men of the Police Department and their tireless efforts and putting themselves on the front line. He directed his comments to the Police Chief and specifically a statement the chief released yesterday in response to a false claim of police attention by an African American teenager in Edmonds, specifically the chief’s statement about community members rushing to judgment and heightened emotions. “The lack of factual information combined with heightened emotions often results in erroneous conclusions. It’s frustrating and disheartening that some of the members of our community allow themselves to rush to judgment.” Council President Nelson suggested the heightened emotions and the community’s rush judgment may be in response to the Harvey’s Lounge bartender wielding a bat while directing racial slurs at African American students, to a noose found dangling at an Edmonds construction site, to swastikas spray painted on cars in neighborhoods, or racial slurs written on elementary school buildings. In this context, publicly shaming an African American teenager will not resolve these emotions nor will capturing a suspect make it go away. For example, the recent Harvey’s Lounge hate crime, the crime has been solved, the perpetrator caught. Although justice has been served in that instance, racism by its very nature cannot be arrested away; it is much more sinister and goes much deeper. It is a belief that can rot to the core; it seeks to divide and challenge the fundamental right that we are all equal. The facts are Edmonds has had a series of racial incidents, many of them unsolved. It will require deeper engagement with the community, a community that looks after one another, who cares for one another. Therefore, he invited the Police Chief to join him in meeting with community members who have been most affected by these hateful acts, to listen and to put together a plan that fosters tolerance, acceptance, trust and a safer community for all. Councilmember Teitzel referred to trends at the state and national level regarding assault rifles in response to incidents in Parkland, Florida; Orlando; Las Vegas; and Mukilteo where high capacity assault rifles were used to kill numerous people. He was heartened by the movement he is seeing instead of the inertia of the past. For example, Dick’s Sporting Goods’ announcement that they will no longer sell assault rifles in their stores. He found this a very positive step and hoped other stores would follow their lead. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) 5.1.a Packet Pg. 18 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes March 6, 2018 Page 17 This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 9:00 p.m. 5.1.a Packet Pg. 19 Attachment: 03-06-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 03/13/2018 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #230103 through #230200 dated March 8, 2018 for $615,425.22. Approval of Police support retroactive payroll checks #63181 through #63191 for $15,201.32. Approval of payroll direct deposit and checks #63192 though #63199 for $540,391.20, benefit checks #63200 through #63205 and wire payments of $522,579.44 for the pay period February 16, 2018 though February 28, 2018. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: claim cks 03-08-18 FrequentlyUsedProjNumbers 03-08-18 pd support retro_20180308082535 payroll summary 03-05-18 payroll benefit 03-05-18 5.2 Packet Pg. 20 03/08/2018Voucher ListCity of Edmonds1 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230103 3/8/2018076040 911 SUPPLY INC CM-10052CM-10052 - CREDIT FOR RETURN ITEM-ARVANRETURN NYLON DUTY BELT001.000.41.521.22.24.00 -55.0010.0% Sales Tax001.000.41.521.22.24.00 -5.50INV#IN-11481 - EDMONDS PD - ARVANIN-11481BIANCHI NYLON DUTY BELT001.000.41.521.22.24.00 55.00BIANCHI NYLON LINER BELT001.000.41.521.22.24.00 30.5010.0% Sales Tax001.000.41.521.22.24.00 8.55INV#IN-11557 - EDMONDS PD - ARVANIN-11557BLAUER 8567 UNIFORM PANTS001.000.41.521.22.24.00 89.99BLAUER 8436 L/S SHIRT (CLASS A)001.000.41.521.22.24.00 69.99BLAUER 8446 S/S SHIRT001.000.41.521.22.24.00 64.99NAME TAG ON S/S SHIRT001.000.41.521.22.24.00 8.00CLIP ON TIE001.000.41.521.22.24.00 9.99TIE BAR001.000.41.521.22.24.00 11.5010.0% Sales Tax001.000.41.521.22.24.00 25.45Total :313.46230104 3/8/2018070322 A&A LANGUAGE SERVICES INC 15-56711PUNJABI INTERPRETER COURT 02/23/2018PUNJABI INTERPRETER COURT 02/23/2018001.000.23.512.50.41.01 176.16MANDARIN INTERPRETER COURT 02/07/201815-57389MANDARIN INTERPRETER COURT 02/07/20181Page:5.2.aPacket Pg. 21Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds2 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230104 3/8/2018(Continued)070322 A&A LANGUAGE SERVICES INC001.000.23.512.50.41.01 169.43ARABIC INTERPRETER COURT 02/14/201815-57506ARABIC INTERPRETER COURT 02/14/2018001.000.23.512.50.41.01 157.63MONGOLIAN INTERPRETER COURT 02/21/201815-58075MONGOLIAN INTERPRETER COURT 02/21/2018001.000.23.512.50.41.01 177.80SPANISH INTERPRETER COURT 02/14/201815-58783SPANISH INTERPRETER COURT 02/14/2018001.000.23.512.50.41.01 169.43CHINESE INTERPRETER COURT 02/23/201815-59033CHINESE INTERPRETER COURT 02/23/2018001.000.23.512.50.41.01 169.43Total :1,019.88230105 3/8/2018 075470 ACCELA INC INV-ACC37816LEGISLATIVE MANAGEMENT - AGENDA & MINUTELEGISLATIVE MANAGEMENT - AGENDA &001.000.25.514.30.48.00 1,417.51LEGISLATIVE MANAGEMENT - AGENDA & MINUTEINV-ACC38368LEGISLATIVE MANAGEMENT - AGENDA &001.000.25.514.30.48.00 1,417.51Total :2,835.02230106 3/8/2018 072189 ACCESS INFORMATION MANAGEMENT2496233STORAGE OF DOCUMENTS 3/1/2018 - 3/31/201STORAGE OF DOCUMENTS 3/1/2018 -001.000.25.514.30.41.00 113.51Total :113.51230107 3/8/2018069156 ADVISARTS INC 3/2BACH CONSULTANT SERVICES FOR ECON IMPACTBACH CONSULTANT SERVICES FOR ECON117.100.64.573.20.41.00 375.00Total :375.00230108 3/8/2018074488 ALPHA COURIER INC 18090WWTP: 2/5,2/7+2/9/18 COURIER SERVICE TO2/5,2/7+2/9/18 COURIER SERVICE TO2Page:5.2.aPacket Pg. 22Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds3 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230108 3/8/2018(Continued)074488 ALPHA COURIER INC423.000.76.535.80.42.00 233.70Total :233.70230109 3/8/2018069751 ARAMARK UNIFORM SERVICES 1990593448PUBLIC WORKS OMC LOBBY MATSPUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.61PUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.3310.3% Sales Tax111.000.68.542.90.41.00 0.6610.3% Sales Tax421.000.74.534.80.41.00 0.6610.3% Sales Tax422.000.72.531.90.41.00 0.6610.3% Sales Tax423.000.75.535.80.41.00 0.6610.3% Sales Tax511.000.77.548.68.41.00 0.34FLEET DIVISION UNIFORMS & MATS1990593449FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.68FLEET DIVISION MATS511.000.77.548.68.41.00 18.4010.3% Sales Tax3Page:5.2.aPacket Pg. 23Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds4 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230109 3/8/2018(Continued)069751 ARAMARK UNIFORM SERVICES511.000.77.548.68.24.00 1.3010.3% Sales Tax511.000.77.548.68.41.00 1.18WWTP: 2/28/18 UNIFORMS,TOWELS+MATS1990600726Mats/Towels423.000.76.535.80.41.00 115.98Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 11.9510.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990600727PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 56.86PUBLIC WORKS OMC LOBBY MATS1990604568PUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.61PUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.1710.3% Sales Tax111.000.68.542.90.41.00 0.6310.3% Sales Tax421.000.74.534.80.41.00 0.634Page:5.2.aPacket Pg. 24Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds5 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230109 3/8/2018(Continued)069751 ARAMARK UNIFORM SERVICES10.3% Sales Tax422.000.72.531.90.41.00 0.6310.3% Sales Tax423.000.75.535.80.41.00 0.6310.3% Sales Tax511.000.77.548.68.41.00 0.62FLEET DIVISION UNIFORMS & MATS199060456910.3% Sales Tax511.000.77.548.68.24.00 1.3010.3% Sales Tax511.000.77.548.68.41.00 1.18FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.68FLEET DIVISION MATS511.000.77.548.68.41.00 18.40Total :312.65230110 3/8/2018071124 ASSOCIATED PETROLEUM 1211677-INWWTP: 2/23/18 DIESEL FUELULSD #2 DYED - BULK fuel (includes423.000.76.535.80.32.00 3,255.6510.3% Sales Tax423.000.76.535.80.32.00 335.34Total :3,590.99230111 3/8/2018001801 AUTOMATIC WILBERT VAULT CO 53272ROUGH BOX - CALENDARROUGH BOX - CALENDAR130.000.64.536.20.34.00 871.00Total :871.00230112 3/8/2018061659 BAILEY'S TRADITIONAL TAEKWON 6281 6289 TAEKWON-DO 6281 TAEKWON-DO INSTRUCTION6281 TAEKWON-DO INSTRUCTION001.000.64.571.22.41.00 115.006289 TAEKWON-DO INSTRUCTION001.000.64.571.27.41.00 743.645Page:5.2.aPacket Pg. 25Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds6 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :858.64230112 3/8/2018 061659 061659 BAILEY'S TRADITIONAL TAEKWON230113 3/8/2018 066891 BEACON PUBLISHING INC 28360CEMETERY ADCEMETERY AD130.000.64.536.20.41.40 176.00Total :176.00230114 3/8/2018076260 BELAIR, ROGER 6685 6686 PICKLEBALL6685 6686 PICKLEBALL INSTRUCTION6685 PICKLEBALL INSTRUCTION001.000.64.571.25.41.00 80.006686 PICKLEBALL INSTRUCTION001.000.64.571.25.41.00 60.00Total :140.00230115 3/8/2018069989 BERK CONSULTING INC 10189-02-18FARTS & CULTURE ECONOMIC IMPACTS ANALYSISArts & Culture Economic Impacts001.000.61.558.70.41.00 5,000.00Total :5,000.00230116 3/8/2018075342 BORUCHOWITZ, ROBERT 010218PUBLIC DEFENDER - JAN TO FEB 2018Jan - Feb 2018 Public Defense contract001.000.22.518.10.41.00 3,416.67Total :3,416.67230117 3/8/2018 076240 CADMAN MATERIALS INC 1608382CEMENT FOR FLOWER POLESCEMENT FOR FLOWER POLES125.000.64.594.76.65.00 827.4010.3% Sales Tax125.000.64.594.76.65.00 85.22Total :912.62230118 3/8/2018003320 CASCADE MACHINERY & ELECTRIC 458007SEWER LS1 - PUMP REPAIRSSewer LS1 - Pump Repairs423.000.75.535.80.48.00 1,435.0010.3% Sales Tax423.000.75.535.80.48.00 147.816Page:5.2.aPacket Pg. 26Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds7 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :1,582.81230118 3/8/2018 003320003320 CASCADE MACHINERY & ELECTRIC230119 3/8/2018 003510 CENTRAL WELDING SUPPLY RN02181003 GYMNASTICS HELIUMGYMNASTICS HELIUM001.000.64.571.28.45.00 16.0010.3% Sales Tax001.000.64.571.28.45.00 1.65Total :17.65230120 3/8/2018065682 CHS ENGINEERS LLC 451601-1802E6GB.SERVICES THRU FEBRUARY 2018E6GB.Services thru February 2018423.200.75.594.35.65.41 6,495.50Total :6,495.50230121 3/8/2018064369 CODE PUBLISHING CO 59316EDMONDS CITY CODE UPDATE ORDS: 4082 - 40EDMONDS CITY CODE WEB UPDATE001.000.25.514.30.41.00 1,355.51Total :1,355.51230122 3/8/2018075925 CROSSROADS STRATEGIES LLC 1012848FEDERAL LOBBYIST FOR FEBRUARY 2018Federal lobbyist for February 2018001.000.61.511.70.41.00 6,000.00Total :6,000.00230123 3/8/2018 069529 D & G BACKHOE INC E6JB.Pmt 8E6JB.PMT 8 THRU 1/31/18E6JB.Pmt 8 thru 1/31/18421.000.74.594.34.65.10 308,937.47E6JB.Ret 8421.000.223.400 -14,004.41Total :294,933.06230124 3/8/2018006200 DAILY JOURNAL OF COMMERCE 3333716E6JC.INVITATION TO BID ADVERTISEMENTE6JC.Invitation to Bid Advertisement421.000.74.594.34.65.41 500.00Total :500.00230125 3/8/2018074444 DATAQUEST LLC 4814CREDIT CHECKS7Page:5.2.aPacket Pg. 27Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds8 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230125 3/8/2018(Continued)074444 DATAQUEST LLCCREDIT CHECK - DEPUTY PARKS DIRECTOR001.000.22.518.10.41.00 56.50CREDIT CHECK - DEPUTY PARKS DIRECTOR001.000.64.571.21.41.00 65.00Total :121.50230126 3/8/2018007253 DUNN LUMBER 393604PALLET DEPOSIT RETURN INV 5358454PALLET DEPOSIT RETURN INV 5358454001.000.64.576.80.31.00 -15.0010.0% Sales Tax001.000.64.576.80.31.00 -1.51PM: SUPPLIES ACCT E0000275356523PM: REBAR CHAIR, LUMBER001.000.64.576.80.31.00 55.50PM: SUPPLIES ACCT E0000275358454PM: CONCRETE, PALLET DEP001.000.64.576.80.31.00 219.00PM: SUPPLIES ACCT E0000275360280PM: REBAR, STUDS, LUMBER001.000.64.576.80.31.00 60.52PM: SUPPLIES ACCT E0000275360616PM: PRESSURE TREATED WOOD001.000.64.576.80.31.00 57.33PM: SUPPLIES ACCT E0000275362982PM: CONCRETE, STAKES001.000.64.576.80.31.00 49.16Total :425.00230127 3/8/2018068292 EDGE ANALYTICAL 18-04725WATER QUALITY - WATER SAMPLES MONITORINGWater Quality - Water Samples Monitoring421.000.74.534.80.41.00 1,110.00Total :1,110.00230128 3/8/2018071969 EDMONDS CENTER FOR THE ARTS 2/13 ECA GONZALEZ2/13 ECA GONZALEZ SPONSORSHIP2/13 ECA GONZALEZ SPONSORSHIP8Page:5.2.aPacket Pg. 28Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds9 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230128 3/8/2018(Continued)071969 EDMONDS CENTER FOR THE ARTS117.100.64.573.20.41.00 500.002/13 ECA KIDSTOCK SPONSORSHIP2/13 ECA KIDSTOCK2/13 ECA KIDSTOCK SPONSORSHIP117.100.64.573.20.41.00 1,000.00Total :1,500.00230129 3/8/2018 007905 EDMONDS FAMILY MEDICINE CLINIC E1959206PRE-EMPLOYMENT PHYSICALPRE-EMPLOYMENT PHYSICAL001.000.22.521.10.41.00 108.00PRE-EMPLOYMENT PHYSICALE1959273PRE-EMPLOYMENT PHYSICAL001.000.22.521.10.41.00 239.00Total :347.00230130 3/8/2018 038500 EDMONDS SENIOR CENTER 2/24 DDD2/24/18 DADDY DAUGHTER DANCE2/24/18 DADDY DAUGHTER DANCE001.000.64.571.22.41.00 524.97Total :524.97230131 3/8/2018008705 EDMONDS WATER DIVISION 7-05276CEMETERY SEWER & STORM 820 15TH ST SW /CEMETERY SEWER & STORM 820 15TH ST SW /130.000.64.536.50.47.00 182.19Total :182.19230132 3/8/2018008812 ELECTRONIC BUSINESS MACHINES AR94587ACCT#MK5648 CONTRACT 2600-02 PRINTER MAIMaintenance for printers 02/21/18 -512.000.31.518.88.48.00 307.2010.3% Sales Tax512.000.31.518.88.48.00 31.64Total :338.84230133 3/8/2018076483 EUROFINS FRONTIER GLOBAL SCI 8020956WWTP: BED TRAPSbed traps423.000.76.535.80.31.00 650.00Total :650.009Page:5.2.aPacket Pg. 29Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds10 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230134 3/8/2018009350 EVERETT DAILY HERALD EDH797541CITY ORDINANCE 4096 - 4098CITY ORDINANCES 4096- 4098001.000.25.514.30.41.40 49.88LEGAL AD AMD20170005EDH797918LEGAL AD AMD20170005001.000.62.558.60.41.40 46.44Total :96.32230135 3/8/2018 076449 FAST, SAMANTHA 2/1-2/22 GYM ATTEND2/1-2/22/18 VOLLEYBALL GYM ATTENDANT2/1-2/22/18 VOLLEYBALL GYM ATTENDANT001.000.64.571.25.41.00 138.002/6-2/27/18 VOLLEYBALL GYM ATTENDANT2/6-2/27 GYM ATTEND2/6-2/27/18 VOLLEYBALL GYM ATTENDANT001.000.64.571.25.41.00 138.00Total :276.00230136 3/8/2018 011900 FRONTIER 253-003-6887LIFT STATION #6 VG SPECIAL ACCESS LINESLIFT STATION #6 VG SPECIAL ACCESS LINES423.000.75.535.80.42.00 42.10WWTP: 2/25-3/24/18 AUTO DIALER 1 VOICE G253-012-91892/25-3/24/18 AUTO DIALER - 1 VOICE423.000.76.535.80.42.00 41.53MEADOWDALE PRESCHOOL425-745-3335MEADOWDALE PRESCHOOL INTERNET001.000.64.571.29.42.00 71.98WWTP: 2/25-3/24/18 AUTO DIALER:1 BUS. LI425-771-55532/25-3/24/18 AUTO DIALER - 1 BUSINESS423.000.76.535.80.42.00 118.91CITY HALL ALARM LINES 121 5TH AVE N425-776-6829CITY HALL FIRE AND INTRUSION ALARM001.000.66.518.30.42.00 133.36Total :407.88230137 3/8/2018076490 GLOBAL BUDDHIST WORSHIP ASSOC 4-27675#P1025 UTILITY REFUND#P1025 Utility refund due to estimated411.000.233.000 43.8310Page:5.2.aPacket Pg. 30Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds11 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :43.83230137 3/8/2018 076490076490 GLOBAL BUDDHIST WORSHIP ASSOC230138 3/8/2018 063137 GOODYEAR AUTO SERVICE CENTER 143387FLEET TIRE INVENTORYFleet Tire Inventory511.000.77.548.68.34.30 2,266.96State Tire Fee511.000.77.548.68.34.30 14.0010.4% Sales Tax511.000.77.548.68.34.30 235.76Total :2,516.72230139 3/8/2018 012900 HARRIS FORD INC 177606UNIT 502 - LAMP ASSEMBLYUnit 502 - Lamp Assembly511.000.77.548.68.31.10 69.8410.4% Sales Tax511.000.77.548.68.31.10 7.26Total :77.10230140 3/8/2018075119 HOPE, SHANE Feb18SHANE HOPE- MONTHLY MILEAGE-FEBSHANE HOPE- MONTHLY MILEAGE-FEB001.000.62.524.10.43.00 37.39Total :37.39230141 3/8/2018075966 HULBERT, CARRIE BID-0014BID/ED! MANAGEMENT SERVICES FEBRUARY 201BID/Ed! program management services for140.000.61.558.70.41.00 2,866.50Total :2,866.50230142 3/8/2018076488 HULBERT, MATTHEW STIEG BID-022018BID/ED! PHOTOGRAPHY FOR SOCIAL MEDIA, ARBID/Ed! photography for social media,140.000.61.558.70.41.00 500.00Total :500.00230143 3/8/2018 076159 IMS INFRASTRUCTURE MGMT SVCS 11317-6E8CB.SERVICES THRU 1/15/18E8CB.Services thru 1/15/18112.000.68.595.33.65.41 295.0011Page:5.2.aPacket Pg. 31Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds12 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :295.00230143 3/8/2018 076159076159 IMS INFRASTRUCTURE MGMT SVCS230144 3/8/2018 014940 INTERSTATE BATTERY SYSTEMS 61242523UNIT 679 - BATTERYUnit 679 - Battery511.000.77.548.68.31.10 209.0510.3% Sales Tax511.000.77.548.68.31.10 21.53Total :230.58230145 3/8/2018076492 JOWENE WONG 2-34655#40199925-807 UTILITY REFUND#40199925-807 Utility refund411.000.233.000 122.00Total :122.00230146 3/8/2018076484 LALLY - CHIU, SALLY OTFOTF INSTALLATIONOTF INSTALLATION117.100.64.573.20.41.00 500.00Total :500.00230147 3/8/2018075492 LEVERAGE INFORMATION SYSTEMS 1830333CISCO AIRONET ACCESS POINT UNITSCisco Aironet 2802I Access Point units512.100.31.518.88.35.00 6,913.0010.3% Sales Tax512.100.31.518.88.35.00 712.04Total :7,625.04230148 3/8/2018076491 MICHAEL & LINDA MCCARTHY 5-14625#4243-2933210 UTILITY REFUND#4243-2933210 Utility refund due to411.000.233.000 71.30Total :71.30230149 3/8/2018072223 MILLER, DOUG 2/7-2/28 GYM MONITOR2/7-2/28/18 BASKETBALL GYM MONITOR2/7-2/28/18 BASKETBALL GYM MONITOR001.000.64.571.25.41.00 161.00Total :161.00230150 3/8/2018020900 MILLERS EQUIP & RENT ALL INC 275306YOST PROJECT: FLOOR GRINDER RENTAL12Page:5.2.aPacket Pg. 32Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds13 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230150 3/8/2018(Continued)020900 MILLERS EQUIP & RENT ALL INCYOST PROJECT: FLOOR GRINDER RENTAL125.000.64.594.75.65.00 1,140.0010.3% Sales Tax125.000.64.594.75.65.00 117.42Total :1,257.42230151 3/8/2018072746 MURRAYSMITH 15-1715-27E5KA.SERVICES THRU 1/31/18E5KA.Services thru 1/31/18421.000.74.594.34.65.41 2,873.58Total :2,873.58230152 3/8/2018 067834 NATIONAL CONSTRUCTION RENTALS4967864PANEL RENTALSPANEL RENTALS001.000.64.576.80.45.00 28.0810.3% Sales Tax001.000.64.576.80.45.00 2.89Total :30.97230153 3/8/2018075539 NATURE INSIGHT CONSULTING 4WILLOW CREEK DAYLIGHTING PROJ MGMTTasks 1 - 4: Parks Project Mgmt and125.000.64.575.50.41.00 937.50Task 5: Engineering Dept Tasks422.000.72.594.31.65.41 125.00Total :1,062.50230154 3/8/2018070855 NAVIA BENEFIT SOLUTIONS 10121315FEB 2018 FSA FEESFEB 2018 FSA MONTHLY FEES001.000.22.518.10.41.00 140.00Total :140.00230155 3/8/2018 064006 NORTH WEST INSTRUMENT SERVICES 13595INV#13595 - EDMONDS PDANALYTICAL/BALANCE #413437638001.000.41.521.80.41.00 115.00ANALYTICAL/BALANCE #413437659001.000.41.521.80.41.00 115.0013Page:5.2.aPacket Pg. 33Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds14 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230155 3/8/2018(Continued)064006 NORTH WEST INSTRUMENT SERVICES10.3% Sales Tax001.000.41.521.80.41.00 23.69Total :253.69230156 3/8/2018025690 NOYES, KARIN 000 00 802PB MINUTES 2/28/18PB Minutes 2/28/18001.000.62.558.60.41.00 234.00Total :234.00230157 3/8/2018065720 OFFICE DEPOT 107378660001INV#107378660001 ACCT#90520437 - EDMONDSSCISSORS001.000.41.521.10.31.00 6.2510.3% Sales Tax001.000.41.521.10.31.00 0.64INV#110269381001 ACCT#90520437 - EDMONDS110269381001CERTIFICATE COVERS001.000.41.521.10.31.00 5.98RETRACTABLE BLACK PENS001.000.41.521.10.31.00 47.28LOGITECH MOUSE (FROLAND)001.000.41.521.21.31.00 20.9910.3% Sales Tax001.000.41.521.10.31.00 5.4910.3% Sales Tax001.000.41.521.21.31.00 2.16CM-110369857001 - ITEM NOT ORDERED110369857001CR FOR SCISSORS NOT PURCHASED001.000.41.521.10.31.00 -6.2510.3% Sales Tax001.000.41.521.10.31.00 -0.64Total :81.90230158 3/8/2018026200 OLYMPIC VIEW WATER DISTRICT 0000130PLANTER IRRIGATION 220TH ST SW & 84TH AVPLANTER IRRIGATION 220TH ST SW & 84TH001.000.64.576.80.47.00 18.5614Page:5.2.aPacket Pg. 34Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds15 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230158 3/8/2018(Continued)026200 OLYMPIC VIEW WATER DISTRICTCEMETERY 820 15TH ST SW0001520CEMETERY 820 15TH ST SW130.000.64.536.50.47.00 46.76CEMETERY SPRINKLER 820 15TH ST SW0001530CEMETERY SPRINKLER 820 15TH ST SW130.000.64.536.50.47.00 36.76SPRINKLER @ 5TH AVE S & SR1040002930SPRINKLER @ 5TH AVE S & SR104001.000.64.576.80.47.00 20.52FIRE STATION #20 88TH AVE W / METER R1300021400FIRE STATION #20 88TH AVE W / METER001.000.66.518.30.47.00 299.62PLANTER IRRIGATION 10415 226TH PL SW0026390PLANTER IRRIGATION 10415 226TH PL SW001.000.64.576.80.47.00 20.52Total :442.74230159 3/8/2018072739 O'REILLY AUTO PARTS 3685-330703 UNIT 122 - PARTSUnit 122 - Parts511.000.77.548.68.31.10 221.0210.3% Sales Tax511.000.77.548.68.31.10 22.77Total :243.79230160 3/8/2018 075735 PACIFIC SECURITY 23176COURT SECURITY 02/02/2018 02/16/2018COURT SECURITY 02/02/2018 02/16/2018001.000.23.512.50.41.00 135.00Total :135.00230161 3/8/2018027060 PACIFIC TOPSOILS 18-T1033521PM YARD WASTE DUMP CUST # 5130PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00Total :96.00230162 3/8/2018065051 PARAMETRIX INC 03-40514E5DB.SERVICES THRU 12/31/1715Page:5.2.aPacket Pg. 35Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds16 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230162 3/8/2018(Continued)065051 PARAMETRIX INCE5DB.Services thru 12/31/17112.000.68.595.33.65.41 9,290.84WWTP: TO 1.2017 12/31/17 - 1/27/1804-22350TO 1.2017 12/31/17 - 1/27/18423.000.76.535.80.41.00 3,568.75Total :12,859.59230163 3/8/2018 070962 PAULSONS TOWING INC 115389INV#115389 - EDMONDS PDTOW 2000 TOYOTA #BEX3923001.000.41.521.22.41.00 246.0010.4% Sales Tax001.000.41.521.22.41.00 25.58INV#116050 - EDMONDS PD116050TOW 2001 MITSUBISHI #ARV1149001.000.41.521.22.41.00 287.0010.4% Sales Tax001.000.41.521.22.41.00 29.85Total :588.43230164 3/8/2018028860 PLATT ELECTRIC SUPPLY P685034WWTP: PLUG/LKG CONNECTPLUG/LKG CONNECT423.000.76.535.80.31.00 66.3510.3% Sales Tax423.000.76.535.80.31.00 6.83PM: ELECTRICAL SUPPLIESP808513PM: ELECTRICAL SUPPLIES001.000.64.576.80.31.00 9.5910.3% Sales Tax001.000.64.576.80.31.00 0.99Total :83.76230165 3/8/2018076481 PLESCIA, JOSHUA 6194TAMING BIGFOOT REIMBURSEMENTSReimbursement for Taming Bigfoot - door421.000.74.537.90.49.00 25.00TAMING BIGFOOT REIMBURSEMENTS6194.216Page:5.2.aPacket Pg. 36Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds17 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230165 3/8/2018(Continued)076481 PLESCIA, JOSHUAReimbursement for Taming Bigfoot - Door421.000.74.537.90.49.00 20.00Total :45.00230166 3/8/2018076342 PONTEM SOFTWARE BY RIA 00005780CEMETERY SOFTWARECEMETERY SOFTWARE130.000.64.536.50.31.00 10,645.00Total :10,645.00230167 3/8/2018064088 PROTECTION ONE 2010551ALARM MONITORING MEADOWDALE CLUBHOUSEALARM MONITORING CLUBHOUSE 6801 N001.000.66.518.30.42.00 141.21Total :141.21230168 3/8/2018046900 PUGET SOUND ENERGY 200009595790FIRE STATION #16 8429 196TH ST SW / METEFIRE STATION #16 8429 196TH ST SW /001.000.66.518.30.47.00 875.57MEADOWDALE CLUBHOUSE 6801 N 200019375639MEADOWDALE CLUBHOUSE 6801 N 001.000.66.518.30.47.00 239.01Total :1,114.58230169 3/8/2018070809 PUGET SOUND EXECUTIVE 18-0310COURT SECURITY 02/12/2018-02/23/2018COURT SECURITY 02/12/2018-02/23/2018001.000.23.512.50.41.00 1,320.00PROBATION MRT SECURITY 02/21/2018001.000.23.523.30.41.00 55.00Total :1,375.00230170 3/8/2018 066786 RELIABLE SECURITY SOUND & DATA 22569INV#22569 EDMONDS PDEVIDENCE LAB-YEARLY ALARM SYSTEM001.000.41.521.80.41.00 359.40INV#22570 - EDMONDS PD22570IMPOUND LOT-YEARLY ALARM SYSTEM001.000.41.521.80.41.00 359.40INV#22571 - EDMONDS PD2257117Page:5.2.aPacket Pg. 37Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds18 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230170 3/8/2018(Continued)066786 RELIABLE SECURITY SOUND & DATAPROPRETY ROOM -YEARLY ALARM SYSTEM001.000.41.521.80.41.00 359.40Total :1,078.20230171 3/8/2018072440 SCORDINO, JOE 14E7FG.SCORDINO REIMBURSEMENT FORE7FG.Scordino Reimbursement for001.000.39.554.90.49.00 93.59Total :93.59230172 3/8/2018066964 SEATTLE AUTOMOTIVE DIST INC S3-2962647FLEET BRAKE INVENTORY PARTSFleet Brake Inventory Parts511.000.77.548.68.34.40 354.3610.3% Sales Tax511.000.77.548.68.34.40 36.51UNIT 947 - SENSOR KITS3-2973724Unit 947 - Sensor Kit511.000.77.548.68.31.10 111.7210.3% Sales Tax511.000.77.548.68.31.10 11.51UNIT 134 - PARTSS3-3049740Unit 134 - Parts511.000.77.548.68.31.10 11.3710.3% Sales Tax511.000.77.548.68.31.10 1.17Total :526.64230173 3/8/2018066918 SEDOR, NORMAN 23REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.29.00 10,917.00Total :10,917.00230174 3/8/2018063306 SHERWIN-WILLIAMS 6375-3YOST PROJECT: PAINTYOST PROJECT: PAINT125.000.64.594.75.65.00 28.1610.3% Sales Tax18Page:5.2.aPacket Pg. 38Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds19 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230174 3/8/2018(Continued)063306 SHERWIN-WILLIAMS125.000.64.594.75.65.00 2.90Total :31.06230175 3/8/2018068816 SIMPLEX GRINNELL 83688734WWTP: WRONG CHG/CREDIT MEMO 91923027 ISSWRONG CHG/CREDIT MEMO 91923027 ISSUED423.000.76.535.80.41.00 1,178.00WWTP: WRONG CHRGE/CREDIT MEMO 91971745 I84408977WRONG CHRGE/CREDIT MEMO 91971745 ISSUED423.000.76.535.80.41.00 506.12WWTP: YEARLY MAINTENANCE EXTINGUISHER IN84551475YEARLY MAINTENANCE EXTINGUISHER423.000.76.535.80.41.00 183.80WWTP: ISSUED AGAINST INV 8368873491923027ISSUED AGAINST INV 83688734423.000.76.535.80.41.00 -1,178.00WWTP: ISSUED AGAINST INV 8440897791971745ISSUED AGAINST INV 84408977423.000.76.535.80.41.00 -506.12Total :183.80230176 3/8/2018074906 SITE WORKSHOP LLC 4912VETERANS PLAZA LANDSCAPE ARCHITECTUREVETERANS PLAZA LANDSCAPE ARCHITECTURE332.000.64.594.76.65.41 2,625.00Total :2,625.00230177 3/8/2018075590 SMARSH INV0033476202-18 NETGUARD MONTHLY SERVICENetGuard Monthly Service Building001.000.62.524.20.42.00 36.00NetGuard Monthly Service City Clerk001.000.25.514.30.42.00 6.00NetGuard Monthly Service Community001.000.61.557.20.42.00 6.00NetGuard Monthly Service Court001.000.23.512.50.42.00 6.00NetGuard Monthly Service Development19Page:5.2.aPacket Pg. 39Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds20 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230177 3/8/2018(Continued)075590 SMARSH001.000.62.524.10.42.00 6.00NetGuard Monthly Service Engineering001.000.67.518.21.42.00 84.00NetGuard Monthly Service Facilities001.000.66.518.30.42.00 48.00NetGuard Monthly Service Finance001.000.31.514.23.42.00 6.00NetGuard Monthly Service Human Resources001.000.22.518.10.42.00 6.00NetGuard Monthly Service Information512.000.31.518.88.42.00 18.00NetGuard Monthly Service Mayor's Office001.000.21.513.10.42.00 6.00NetGuard Monthly Service Parks001.000.64.571.21.42.00 6.00NetGuard Monthly Service Parks001.000.64.576.80.42.00 12.00NetGuard Monthly Service Police001.000.41.521.22.42.00 258.00NetGuard Monthly Service PW Water421.000.74.534.80.42.00 36.00NetGuard Monthly Service PW Water/Sewer421.000.74.534.80.42.00 3.00NetGuard Monthly Service PW Water/Sewer423.000.75.535.80.42.00 3.00NetGuard Monthly Service PW Sewer423.000.75.535.80.42.00 30.00NetGuard Monthly Service PW Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service PW Street111.000.68.542.90.42.00 18.00NetGuard Monthly Service PW Fleet511.000.77.548.68.42.00 6.00NetGuard Monthly Service PW Admin20Page:5.2.aPacket Pg. 40Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds21 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230177 3/8/2018(Continued)075590 SMARSH001.000.65.518.20.42.00 2.10NetGuard Monthly Service PW Admin421.000.74.534.80.42.00 0.60NetGuard Monthly Service PW Admin422.000.72.531.90.42.00 2.10NetGuard Monthly Service PW Admin423.000.75.535.80.42.00 0.60NetGuard Monthly Service PW Admin423.000.76.535.80.42.00 0.60NetGuard Monthly Service PW Street/Storm111.000.68.542.90.42.00 6.00NetGuard Monthly Service PW Street/Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service WWTP423.000.76.535.80.42.00 72.00Total :696.00230178 3/8/2018073690 SMILEY-FAIRBANKS, MONA OTF FAIRBANKS OTF INSTALLATION FAIRBANKSOTF INSTALLATION FAIRBANKS117.100.64.573.20.41.00 500.00Total :500.00230179 3/8/2018 075628 SNO CO DEPT OF EMERG MGMT I000465330Q1-2018 EMERGENCY SERVICESQ1-2018 Emergency Services001.000.39.525.60.51.00 12,587.39Total :12,587.39230181 3/8/2018037375 SNO CO PUD NO 1 2001-2487-3TRAFFIC LIGHT 9933 100TH AVE W / METER 1TRAFFIC LIGHT 9933 100TH AVE W / METER111.000.68.542.64.47.00 36.79LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9LIFT STATION #8 113 RAILROAD AVE /423.000.75.535.80.47.10 107.80TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9TRAFFIC LIGHT 23602 76TH AVE W / METER21Page:5.2.aPacket Pg. 41Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds22 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230181 3/8/2018(Continued)037375 SNO CO PUD NO 1111.000.68.542.64.47.00 17.17CLUBHOUSE 6801 MEADOWDALE RD / METER 1002003-8645-6CLUBHOUSE 6801 MEADOWDALE RD / METER001.000.66.518.30.47.00 72.71FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8FRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 1,530.41TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3TRAFFIC LIGHT 22000 76TH AVE W / METER111.000.68.542.64.47.00 37.24ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3ANWAY PARK 131 SUNSET AVE / METER001.000.64.576.80.47.00 128.89TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6TRAFFIC LIGHT 9730 220TH ST SW / METER111.000.68.542.64.47.00 17.17DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3DECORATIVE LIGHTING 115 2ND AVE S /111.000.68.542.63.47.00 25.40TRAFFIC LIGHT 23202 EDMONDS WAY / METER2009-4334-8TRAFFIC LIGHT 23202 EDMONDS WAY / METER111.000.68.542.64.47.00 50.49BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7BRACKETT'S LANDING NORTH 50 RAILROAD001.000.64.576.80.47.00 60.46TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6TRAFFIC LIGHT 20408 76TH AVE W / METER111.000.68.542.64.47.00 18.39LIFT STATION #12 16121 75TH PL W / METE2012-6598-0LIFT STATION #12 16121 75TH PL W /423.000.75.535.80.47.10 186.84LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-4LIFT STATION #11 6811 1/2 157TH PL W /423.000.75.535.80.47.10 21.92LIFT STATION #7 121 W DAYTON ST / METER2015-3292-622Page:5.2.aPacket Pg. 42Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds23 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230181 3/8/2018(Continued)037375 SNO CO PUD NO 1LIFT STATION #7 121 W DAYTON ST / METER423.000.75.535.80.47.10 211.86CEMETERY BUILDING2015-5730-3CEMETERY BUILDING130.000.64.536.50.47.00 202.18TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4TRAFFIC LIGHT 660 EDMONDS WAY / METER111.000.68.542.64.47.00 27.59LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8LIFT STATION #15 7710 168TH PL SW /423.000.75.535.80.47.10 19.24OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6OVERHEAD STREET LIGHTING AT CEMETERY130.000.64.536.50.47.00 9.16DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7DECORATIVE LIGHTING 413 MAIN ST / METER111.000.68.542.63.47.00 281.50PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8PEDEST CAUTION LIGHT 23190 100TH AVE W111.000.68.542.64.47.00 30.37STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5STREET LIGHTING (183 LIGHTS @ 150W) /111.000.68.542.63.47.00 26.01415 5TH AVE S2017-6210-1415 5TH AVE S001.000.64.576.80.47.00 27.31WWTP: 1/23-2/21/18 FLOWMETER 1000520295:2019-2991-61/23-2/21/18 FLOWMETER 1000520295:423.000.76.535.80.47.62 17.17FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 520.29BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5BRACKETT'S LANDING SOUTH 100 RAILROAD001.000.64.576.80.47.00 26.2623Page:5.2.aPacket Pg. 43Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds24 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230181 3/8/2018(Continued)037375 SNO CO PUD NO 1CEMETERY WELL PUMP2021-6153-5CEMETERY WELL PUMP130.000.64.536.50.47.00 83.85TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6TRAFFIC LIGHT 22400 HWY 99 / METER111.000.68.542.64.47.00 58.16TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9TRAFFIC LIGHT 21530 76TH AVE W / METER111.000.68.542.64.47.00 30.76LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2LOG CABIN & DECORATIVE LIGHTING 120 5TH001.000.66.518.30.47.00 161.53LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9LIFT STATION #1 105 CASPERS ST / METER423.000.75.535.80.47.10 803.86STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6STREET LIGHTING (303 LIGHTS @ 200W) /111.000.68.542.63.47.00 3,936.83STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2STREET LIGHTING (13 LIGHTS @ 400W) /111.000.68.542.63.47.00 110.56STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3STREET LIGHTING (2029 LIGHTS @ 100W) /111.000.68.542.63.47.00 15,892.62STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8STREET LIGHTING (58 LIGHTS @ 250W) /111.000.68.542.63.47.00 378.83CHARGE STATION #1 552 MAIN ST / METER 102042-9221-3CHARGE STATION #1 552 MAIN ST / METER111.000.68.542.64.47.00 92.56HAZEL MILLER PLAZA2044-6743-5HAZEL MILLER PLAZA001.000.64.576.80.47.00 42.74STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3STREET LIGHTING (1 LIGHT @ 150W) / NOT24Page:5.2.aPacket Pg. 44Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds25 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230181 3/8/2018(Continued)037375 SNO CO PUD NO 1111.000.68.542.63.47.00 5.12STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7STREET LIGHTING (18 LIGHTS @ 200W) /111.000.68.542.63.47.00 120.03STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5STREET LIGHTING (5 LIGHTS @ 400W) / NOT111.000.68.542.63.47.00 60.00STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3STREET LIGHTING (2 LIGHTS @ 100W) / NOT111.000.68.542.63.47.00 15.26STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0STREET LIGHTING (26 LIGHTS @ 250W) /111.000.68.542.63.47.00 95.53TRAFFIC LIGHT SR104 @ 95TH AVE W /2205-4758-2TRAFFIC LIGHT SR104 @ 95TH AVE W /111.000.68.542.63.47.00 37.56Total :25,636.42230182 3/8/2018037376 SNO CO PUD NO 1 100024190E6MA.ELECTRICAL FOR VETERANS PLAZAE6MA.Eletrical for Veterans Plaza332.000.64.594.76.65.41 3,472.00Total :3,472.00230183 3/8/2018 063941 SNO CO SHERIFFS OFFICE 2018-4374CRS ON 2018-4374 SNO CO JAN 2018CR 15.5 HOUSING @ $96.13-GAMA001.000.39.523.60.51.00 -1,490.02INV#2018-4374 EDMONDS JAIL - JAN 20182018-4374338.67 BASE HOUSING @ $98.73001.000.39.523.60.51.00 33,436.8956 BOOKINGS @ $121.42001.000.39.523.60.51.00 6,799.5240.67 MED/SPEC @ $56.74001.000.39.523.60.51.00 2,307.62102.58 MENTAL HEALTH @ $136.99001.000.39.523.60.51.00 14,052.4325Page:5.2.aPacket Pg. 45Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds26 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230183 3/8/2018(Continued)063941 SNO CO SHERIFFS OFFICE14.50 VIDEO COURT @ $134.70001.000.39.523.60.51.00 1,953.15Total :57,059.59230184 3/8/2018076433 SNOHOMISH COUNTY 911 211MAR-18 COMMUNICATIONSMAR-18 COMMUNICATIONS001.000.39.528.00.51.00 83,299.49MAR-18 COMMUNICATIONS421.000.74.534.80.51.00 2,192.09MAR-18 COMMUNICATIONS423.000.75.535.80.51.00 2,192.09Total :87,683.67230185 3/8/2018038300 SOUND DISPOSAL CO 103583CIVIC CENTER 250 5TH AVE NCIVIC CENTER 250 5TH AVE N001.000.66.518.30.47.00 558.58FRANCES ANDERSON CENTER 700 MAIN ST103585FRANCES ANDERSON CENTER 700 MAIN ST001.000.66.518.30.47.00 674.47SNO-ISLE LIBRARY 650 MAIN ST103586SNO-ISLE LIBRARY 650 MAIN ST001.000.66.518.30.47.00 555.23PARKS MAINT GARBAGE AND RECYCLING103587PARKS MAINT GARBAGE AND RECYCLING001.000.64.576.80.47.00 938.35CITY HALL 121 5TH AVE N103588CITY HALL 121 5TH AVE N001.000.66.518.30.47.00 459.89Total :3,186.52230186 3/8/2018074990 STANTEC CONSULTING SERVICES 1323156E4JB.SERVICES THRU 2/02/18E4JB.Services thru 2/02/18421.000.74.594.34.65.41 811.98Total :811.9826Page:5.2.aPacket Pg. 46Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds27 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230187 3/8/2018074797 SUPER CHARGE MARKETING LLC 4519SOCIAL MEDIA SERVICES FOR FEBRUARY 2018Social media services for February 2018001.000.61.557.20.41.00 300.00Total :300.00230188 3/8/2018040917 TACOMA SCREW PRODUCTS INC 18188472FLEET SHOP SUPPLIESFleet Shop Supplies511.000.77.548.68.31.20 13.6110.3% Sales Tax511.000.77.548.68.31.20 1.40Total :15.01230189 3/8/2018 075587 THE UPS STORE #6392 00000000009WWTP: SHIP CHG TO LUBEWATCHSHIP CHG TO LUBEWATCH423.000.76.535.80.42.00 9.93Total :9.93230190 3/8/2018038315 THYSSENKRUPP ELEVATOR US54073ELEVATOR MAINTENANCE SENIOR CENTERELEVATOR MAINTENANCE SENIOR CENTER 220001.000.66.518.30.48.00 293.5710.3% Sales Tax001.000.66.518.30.48.00 30.24Total :323.81230191 3/8/2018070744 TIGER OAK MEDIA 2018-195441BUSINESS RECRUITMENT AD FOR MARCH SEATTLBusiness recruitment ad in March 2018001.000.61.558.70.41.40 2,200.00Total :2,200.00230192 3/8/2018074800 TURNSTYLE INC BID-4448BID/ED! UPDATES, REVISIONS TO ED! WEBSITBID/Ed! updates and revisions to Ed!140.000.61.558.70.41.00 8,000.00Total :8,000.00230193 3/8/2018 070774 ULINE INC 94758183INV#94758183 CUST#2634605 - EDMONDS PDDRY ERASE BOARD CLEANER BOTTLES001.000.41.521.10.31.00 16.4027Page:5.2.aPacket Pg. 47Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds28 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230193 3/8/2018(Continued)070774 ULINE INCSCRUBS IN A BUCKET001.000.41.521.11.31.00 90.00Freight001.000.41.521.11.31.00 14.2810.3% Sales Tax001.000.41.521.10.31.00 1.6910.3% Sales Tax001.000.41.521.11.31.00 10.74Total :133.11230194 3/8/2018068724 US HEALTHWORKS MED GROUP OF WA0769083-WAINV 0769083-WA - EDMONDS PD - MCINTYRE LLEAD TESTING - BLOOD001.000.41.521.40.41.00 61.00Total :61.00230195 3/8/2018067865 VERIZON WIRELESS 9802179619C/A 571242650-0001iPhone/iPad Cell Service Bld Dept001.000.62.524.20.42.00 476.18iPhone/iPad Cell Service City Clerk001.000.25.514.30.42.00 75.88iPhone/iPad Cell Service Econ001.000.61.557.20.42.00 76.19iPad Cell Service Council001.000.11.511.60.42.00 300.10iPhone/iPad Cell Service Court001.000.23.512.50.42.00 75.88iPhone/iPad Cell Service Development001.000.62.524.10.42.00 96.18iPhone/iPad Cell Service Engineering001.000.67.518.21.42.00 930.33iPhone/iPad Cell Service Facilities001.000.66.518.30.42.00 244.39iPhone/iPad Cell Service Finance001.000.31.514.23.42.00 106.18iPhone/iPad Cell Service HR28Page:5.2.aPacket Pg. 48Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds29 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230195 3/8/2018(Continued)067865 VERIZON WIRELESS001.000.22.518.10.42.00 96.18iPhone/iPad Cell Service IS512.000.31.518.88.42.00 288.24iPhone/iPad Cell Service Mayor's Office001.000.21.513.10.42.00 142.29iPhone/iPad Cell Service Parks Dept001.000.64.571.21.42.00 136.19iPhone/iPad Cell Service Police Dept001.000.41.521.22.42.00 1,537.63Air cards Police Dept001.000.41.521.22.42.00 1,040.26iPhone/iPad Cell Service Planning Dept001.000.62.558.60.42.00 80.02iPhone/iPad Cell Service PW Admin001.000.65.518.20.42.00 26.56iPhone/iPad Cell Service PW Admin421.000.74.534.80.42.00 7.59iPhone/iPad Cell Service PW Admin422.000.72.531.90.42.00 26.56iPhone/iPad Cell Service PW Admin423.000.75.535.80.42.00 7.59iPhone/iPad Cell Service PW Admin423.000.76.535.80.42.00 7.58iPhone/iPad Cell Service PW Street Dept111.000.68.542.90.42.00 158.57iPhone/iPad Cell Service PW Fleet511.000.77.548.68.42.00 56.17iPhone/iPad Cell Service PW Water/Sewer421.000.74.534.80.42.00 159.28iPhone/iPad Cell Service PW Water/Sewer423.000.75.535.80.42.00 159.28iPhone/iPad Cell Service Sewer Dept423.000.75.535.80.42.00 282.10iPhone/iPad Cell Service Water29Page:5.2.aPacket Pg. 49Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds30 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230195 3/8/2018(Continued)067865 VERIZON WIRELESS421.000.74.534.80.42.00 338.27iPad Cell Service Storm422.000.72.531.90.42.00 6.22iPad Cell Service Street/Storm111.000.68.542.90.42.00 326.02iPad Cell Service Street/Storm422.000.72.531.90.42.00 326.02iPhone/iPad Cell Service WWTP423.000.76.535.80.42.00 691.02iPhone/iPad Cell Service Parks001.000.64.576.80.42.00 152.35C/A 772540262-000019802306212Lift Station access512.000.31.518.88.42.00 44.64Total :8,477.94230196 3/8/2018067917 WALLY'S TOWING INC 59751INV#59751 - EDMONDS PDTOW 2000 TOYOTA #NO PLATE001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06INV#59827 - EDMONDS PD59827TOW 2012 JEEP #BHJ6936001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06Total :362.12230197 3/8/2018064800 WEHOP 637515FLOWER PROGRAM: PLANTSFLOWER PROGRAM: PLANTS130.000.64.536.50.31.00 366.7910.3% Sales Tax130.000.64.536.50.31.00 37.78FLOWER PROGRAM: PLANTS637516FLOWER PROGRAM: PLANTS30Page:5.2.aPacket Pg. 50Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds31 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230197 3/8/2018(Continued)064800 WEHOP125.000.64.576.80.31.00 621.8110.3% Sales Tax125.000.64.576.80.31.00 64.05Total :1,090.43230198 3/8/2018073552 WELCO SALES LLC 7434INV#7434 - EDMONDS PDPRINTING OF 4 NEW BUSINESS CARDS001.000.41.521.10.31.00 81.00SET UP 4 NEW CARDS001.000.41.521.10.31.00 48.0010.3% Sales Tax001.000.41.521.10.31.00 13.29WINDOW ENVELOPES 50007435WINDOW ENVELOPES 5000001.000.23.512.50.31.00 333.0010.3% Sales Tax001.000.23.512.50.31.00 34.30MAILING LABELS7437Mailing Labels001.000.62.524.10.31.00 304.43Total :814.02230199 3/8/2018075743 WHISTLE WORKWEAR OF SHORELINE SHO3146WWTP: MVAN PELT UNIFORM ALLOW.-SHORELINEMike Van Pelt Uniform Allowance423.000.76.535.80.24.00 265.00Total :265.00230200 3/8/2018076487 WOOD, MARY ELLEN 2/27 REFUND 2/27 REFUND2/27 REFUND001.000.239.200 500.00Total :500.00Bank total : 615,425.2297 Vouchers for bank code :usbank615,425.22Total vouchers :Vouchers in this report9731Page:5.2.aPacket Pg. 51Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 03/08/2018Voucher ListCity of Edmonds32 7:15:12AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount32Page:5.2.aPacket Pg. 52Attachment: claim cks 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2019 Waterline Replacement c498 E7JA Revised 3/7/2018 5.2.b Packet Pg. 53 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD Revised 3/7/2018 5.2.b Packet Pg. 54 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 3/7/2018 5.2.b Packet Pg. 55 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 3/7/2018 5.2.b Packet Pg. 56 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update Revised 3/7/2018 5.2.b Packet Pg. 57 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018/19 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps PM E8MA c282 Fourth Avenue Cultural Corridor Revised 3/7/2018 5.2.b Packet Pg. 58 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 3/7/2018 5.2.b Packet Pg. 59 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program Revised 3/7/2018 5.2.b Packet Pg. 60 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 3/7/2018 5.2.b Packet Pg. 61 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 3/7/2018 5.2.b Packet Pg. 62 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB Revised 3/7/2018 5.2.b Packet Pg. 63 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 3/7/2018 5.2.b Packet Pg. 64 Attachment: FrequentlyUsedProjNumbers 03-08-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) 5.2.c Packet Pg. 65 Attachment: pd support retro_20180308082535 (Approval of claim, payroll and benefit checks, direct Payroll Earnings Summary Report City of Edmonds Pay Period: 865 (02/16/2018 to 02/28/2018) Hours AmountHour Type Hour Class Description Educational Pay CorrectionREGULAR HOURS-ed2 0.00 -156.28 NO PAY LEAVEABSENT111 24.00 0.00 SICK LEAVESICK121 592.40 26,983.20 VACATIONVACATION122 717.25 35,290.49 HOLIDAY HOURSHOLIDAY123 68.00 2,964.32 FLOATER HOLIDAYHOLIDAY124 60.00 2,233.78 COMPENSATORY TIMECOMP HOURS125 107.75 4,996.83 Police Sick Leave L & ISICK129 42.00 2,109.33 Holiday Compensation UsedCOMP HOURS130 13.00 560.40 WASHINGTON STATE SICK LEAVESICK135 6.60 308.85 BEREAVEMENTBEREAVEMENT141 61.00 2,228.97 Kelly Day UsedREGULAR HOURS150 18.00 451.32 COMPTIME AUTO PAYCOMP HOURS155 147.90 6,576.02 MANAGEMENT LEAVEVACATION160 24.00 2,155.38 COUNCIL BASE PAYREGULAR HOURS170 700.00 7,875.00 COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 200.00 COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 3,465.85 REGULAR HOURSREGULAR HOURS190 12,370.89 568,586.68 FIRE PENSION PAYMENTSREGULAR HOURS191 4.00 4,127.68 LIGHT DUTYREGULAR HOURS196 78.00 3,985.67 OVERTIME .5OVERTIME HOURS205 10.00 192.64 OVERTIME-STRAIGHTOVERTIME HOURS210 124.75 5,356.16 WATER WATCH STANDBYOVERTIME HOURS215 36.00 1,797.07 STANDBY TREATMENT PLANTMISCELLANEOUS216 14.00 1,307.88 OVERTIME 1.5OVERTIME HOURS220 236.25 15,940.20 OVERTIME-DOUBLEOVERTIME HOURS225 21.50 1,401.66 OUT OF CLASS - POLICEACTING PAY405 0.00 187.73 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 894.39 RETROACTIVE PAYRETROACTIVE PAY600 0.00 254.45 ACCRUED COMPCOMP HOURS602 62.50 0.00 Holiday Comp 1.0COMP HOURS603 27.00 0.00 ACCRUED COMP TIMECOMP HOURS604 108.75 0.00 ACCRUED COMP TIMECOMP HOURS606 3.00 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 61.12 03/08/2018 Page 1 of 3 5.2.d Packet Pg. 66 Attachment: payroll summary 03-05-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary Report City of Edmonds Pay Period: 865 (02/16/2018 to 02/28/2018) Hours AmountHour Type Hour Class Description ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 151.43 BOC II CertificationMISCELLANEOUSboc 0.00 86.48 Collision ReconstructionistMISCELLANEOUScolre 0.00 114.63 TRAINING CORPORALMISCELLANEOUScpl 0.00 156.94 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 554.28 DETECTIVE PAYMISCELLANEOUSdet 0.00 108.48 Detective 4%MISCELLANEOUSdet4 0.00 1,049.38 EDUCATION PAY 2%EDUCATION PAYed1 0.00 775.08 EDUCATION PAY 4%EDUCATION PAYed2 0.00 953.94 EDUCATION PAY 6%EDUCATION PAYed3 0.00 5,039.31 FAMILY MEDICAL/NON PAIDABSENTfmla 83.50 0.00 FAMILY MEDICAL/SICKSICKfmls 19.00 1,014.06 HOLIDAYHOLIDAYhol 1,201.50 55,270.67 K-9 PAYMISCELLANEOUSk9 0.00 108.48 LONGEVITY PAY 2%LONGEVITYlg1 0.00 777.76 LONGEVITY 5.5%LONGEVITYlg10 0.00 144.57 LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 919.55 Longevity 9%LONGEVITYlg12 0.00 5,594.50 Longevity 7%LONGEVITYlg13 0.00 2,724.94 Longevity 5%LONGEVITYlg14 0.00 1,100.18 LONGEVITY 7.5%LONGEVITYlg15 0.00 372.38 Longevity 1%LONGEVITYlg4 0.00 329.97 Longevity 3%LONGEVITYlg5 0.00 325.44 Longevity .5%LONGEVITYlg6 0.00 306.39 Longevity 1.5%LONGEVITYlg7 0.00 694.61 Medical Leave Absent (unpaid)ABSENTmela 9.50 0.00 Medical Leave HolidayHOLIDAYmelh 8.00 263.38 Medical Leave SickSICKmels 157.50 6,787.19 Medical Leave VacationVACATIONmelv 8.50 279.85 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 216.96 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 99.30 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 2,149.43 PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 169.24 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 279.29 03/08/2018 Page 2 of 3 5.2.d Packet Pg. 67 Attachment: payroll summary 03-05-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary Report City of Edmonds Pay Period: 865 (02/16/2018 to 02/28/2018) Hours AmountHour Type Hour Class Description ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 169.24 SICK LEAVE ADD BACKSICKslw 131.90 0.00 STREET CRIMESMISCELLANEOUSstr 0.00 451.58 TRAFFICMISCELLANEOUStraf 0.00 333.49 Total Net Pay:$540,391.20 $792,209.19 17,297.94 03/08/2018 Page 3 of 3 5.2.d Packet Pg. 68 Attachment: payroll summary 03-05-18 (Approval of claim, payroll and benefit checks, direct deposit and Benefit Checks Summary ReportCity of EdmondsPay Period: 865 - 02/16/2018 to 02/28/2018Bank: usbank - US Bank Direct Deposit Check Amt Name Payee # Date Check #63200 03/05/2018 epoa EPOA-1 POLICE69.00 0.0063201 03/05/2018 epoa4 EPOA-4 POLICE SUPPORT130.00 0.0063202 03/05/2018 jhan JOHN HANCOCK889.22 0.0063203 03/05/2018 flex NAVIA BENEFIT SOLUTIONS1,981.68 0.0063204 03/05/2018 icma VANTAGE TRANSFER AGENTS 304884 3,758.20 0.0063205 03/05/2018 afscme WSCCCE, AFSCME AFL-CIO1,194.40 0.008,022.500.00Bank: wire - US BANK Direct Deposit Check Amt Name Payee # Date Check #2680 03/05/2018 pens DEPT OF RETIREMENT SYSTEMS282,514.05 0.002682 03/05/2018 aflac AFLAC5,739.52 0.002685 03/05/2018 us US BANK92,411.02 0.002686 03/05/2018 mebt WTRISC FBO #N3177B1100,620.26 0.002687 03/05/2018 wadc WASHINGTON STATE TREASURER26,391.65 0.002689 03/05/2018 pb NATIONWIDE RETIREMENT SOLUTION 6,550.94 0.002690 03/05/2018 oe OFFICE OF SUPPORT ENFORCEMENT329.50 0.00514,556.940.00522,579.440.00Grand Totals:Page 1 of 13/8/20185.2.ePacket Pg. 69Attachment: payroll benefit 03-05-18 (Approval of claim, payroll and benefit checks, direct deposit and City Council Agenda Item Meeting Date: 03/13/2018 FAC Playground bids Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Council adopted the replacement of the Frances Anderson Center playground in the 2018 CIP. Council authorized the budget of $150,000. Staff Recommendation Review bids and material presented and forward recommendation to the consent agenda. Narrative Parks issued a Request for Bid Proposals on January 22nd, for bids to be due on February 9th. Parks received 13 bids to review for the replacement of the playground. The bid tab is attached. Several parks staff, including maintenance and recreation reviewed the proposals and narrowed the selection to five. The criteria staff used for this selection included best value for cost, creative design, play value, quality of equipment, references, and complementary to other near by parks playground equipment. Once these five were chosen, staff launched a public input process both online and at the Frances Anderson Center. We received over 1200 votes for the playground. Two schematics were almost tied at the top. Of these two, staff then went back to the playground vendors and asked for them to make a small adjustments based on feedback we received from the public. Once we received these final designs, it was clear that one design fit our criteria better and would lend itself to a higher play value. Staff is recommending Council award the bid to Allplay Systems for the replacement of the Frances Anderson Center playground. Attachments include: 1. RFP 2. Bid tabulation 3. AllPlay systems proposal ( 3 attachments) Attachments: RFP Play Structure FAC Final FAC Playground Bid Tab Frances Anderson Center Option 1 7.1 Packet Pg. 70 City of Edmonds- Frances Anderson Center Playground Option 1 February 2017 009 7.1 Packet Pg. 71 CITY OF EDMONDS 700 Main Street Edmonds, WA 98020 Request for Bid Proposals Frances Anderson Center Play Structure The City of Edmonds is requesting bid proposals for the supply and installation of play equipment for Frances Anderson Center, 700 Main Street, Edmonds, Washington 98020. INSTRUCTIONS & GUIDELINES Bid proposals will be received for the removal of old equipment and the supply and installation of new play equipment at the Frances Anderson Center play area for the City of Edmonds Parks, Recreation, and Cultural Services Department. All bid proposals are based on the specifications included in this packet. 1. City of Edmonds will award the selection based on the guidelines below. 2. Bid proposals should be mailed or hand delivered to: City of Edmonds Carrie Hite 700 Main Street Edmonds, WA 98020 carrie.hite@edmondswa.gov 3. Bid proposals must be received by February 9, 2018 by 3:00 PM in order to be considered. 4. The play equipment for Frances Anderson Center must match the Instructions and Guidelines in this bid. 5. Questions concerning the specifications should be directed in writing to Carrie Hite at carrie.hite@edmondswa.gov. 6. Area of Work Frances Anderson Center Play Area 700 Main Street Edmonds, WA 98020 Scope The City of Edmonds is requesting that proposers provide the specifications, layout, design, installation and cost for age appropriate (2-5, 5-12) playground equipment. 7.1.a Packet Pg. 72 Attachment: RFP Play Structure FAC Final (FAC Playground bids) Basic Design Guidelines • Design and layout play equipment within designated area. The City is interested in a play area with interactive, kinetic, inclusive and ADA play options that offer a great play value score. All play equipment needs to be ADA accessible and IPEMA certified. • The City is interested in a play area that fits within the setting of Frances Anderson Center, providing both natural colors and opportunities for imaginative nature play. This could include custom features. • One (1) play structure for children 2-5 • One (1) play structure for children 5-12 • Total square footage of play structures including fall zones must be kept within 3960 – 4680 square feet. The current footprint is 72 ft. x 55 ft. The City could accommodate an expanded footprint of 72 ft. x 65 ft. • Black plastic wall or barrier to hold in fall material must be provided with a minimum of two - three (2-3) ADA entrances. Entrances are to be kept under 5% grade to eliminate hand rail requirements. • Includes fall material to meet IPEMA specifications. • Includes demolition and removal of old play equipment and wood chips. This includes all concrete footings securing the present play structure. • The City will provide security fencing for the demolition and installation of the play structure. Other elements that may be added to play areas: Area 1 (2 to 5 years): • Climbing structure with slide • (2) spring toys • Spinning toy • Custom features to provide opportunities for interactive and active play. Area 2(5-12 years): • Climbing area • (1) net type climbing structure • (2) Spinning type toys • Include at least one slide • Custom features to provide opportunities for interactive and active play. What to submit with this Bid o Attachment A: Complete manufacturer’s specifications and footing design; 7.1.a Packet Pg. 73 Attachment: RFP Play Structure FAC Final (FAC Playground bids) o Attachment B: Layout drawing to scale of the proposed play equipment and features (including fall zones). o Identify any equipment or select elements of equipment installation. o Color presentation board (24” x 36” max) and computer jpg format that should include visual layout of playground, components, without company name, which will be used for display to solicit community input. o Cost broken down in categories o List of references in Washington State o Warranties and guarantees for equipment Play Equipment Bids Maximum expenditure for all costs related to this proposal (removal of old equipment, design, equipment, and installation) is $150,000, including tax. Additional Comments Items quoted shall be F.O.B. Edmonds, Washington 98020. City of Edmonds reserves the right to make any minor deviations which could be considered beneficial to the City. Equipment Selection The City of Edmonds would like to get the most equipment and play value with the best design for the money available meeting the requirements outlined in the RFP. A staff panel will evaluate the submittals based on the outlined criteria. The panel will select those to move forward for community input based on the evaluation matrix: • Best value for cost 30 points • Creative design/natural play 20 points • Play value 20 points • Quality of equipment 20 points • References 10 points The selected proposals will then be displayed at the Frances Anderson Center and available for viewing online. We will solicit community input in the selection of the playground. At the end of the community selection process, the City will award the contract/purchase. The City reserves the right to reject any or all quotes for cause and to waive any formalities. Planned Schedule RFP advertised January 22, 2018 Proposals due February 9, 2018 Panel selection for public process February 12-15, 2018 Community input for top companies February 16-28, 2018 Interviews with top companies if needed March 2, 2018 Award/ Proposal selection March 5-7, 2018 City Council award of bid March 20, 2018 Playground installation Begins week of May 14, 2018 7.1.a Packet Pg. 74 Attachment: RFP Play Structure FAC Final (FAC Playground bids) Frances Anderson Play Area Bid Tabulation February 12, 2018 Company Contact Information Bid amount Warranty Score/Community input included Notes Allplay Systems Jeff Hansen P.O Box 1886 Sequim WA 98382 425.766.7822 | jeff@allplaysystems.com $149,159 1-100 Years Depending on Item Online: | In person: Buell Recreation 1 Courtney Brown 7327 SW Barnes Rd #601 Portland OR 97225 206.818.3992 | Courtney@buellrecreation.com $149,977 1-100 Years Depending on Item Online: | In person: Buell Recreation 2 Courtney Brown 7327 SW Barnes Rd #601 Portland OR 97225 206.818.3992 | Courtney@buellrecreation.com $149,953 1-100 Years Depending on Item Online: | In person: Cascade Recreation Jill Magnuson P O Box 64769 University Place WA 98464 253.677.1060 | jill@cascaderec.com $149,933 1-15 Years Depending on Item Online: | In person: Green Dream Pierre Giroux 2331Mill Rd Suite 100 Alexandria, VA 22314 202.455.6960 | p.giroux@greendreamgr.com $133,831 1-100 Years Depending on Item Online: | In person: Northwest Playground 1 Eric Arneson P O Box 2410 Issaquah WA 98027 206.920.2660 | eric@nwplayground.com $149,998 3-20 Years Depending on Item Online: | In person: Northwest Playground 2 Eric Arneson P O Box 2410 Issaquah WA 98027 206.920.2660 | eric@nwplayground.com $149,987 3-20 Years Depending on Item Online: | In person: Play Creation 1 John Larson 2104 SW 152nd St Suite 1 Burien WA 98166 206.932.6366 | john@playcreation.com $148,906 3-100 Years Depending on Item Online: | In person: Play Creation 2 John Larson 2104 SW 152nd St Suite 1 Burien WA 98166 206.932.6366 | john@playcreation.com $144,170 3-100 Years Depending on Item Online: | In person: 7.1.b Packet Pg. 75 Attachment: FAC Playground Bid Tab (FAC Playground bids) Recreation Today 1 Heather LaDue 2414 E Railroad St Nampa ID 83687 208.442.9351 | heather@rectoday.net $147,905 1-100 Years Depending on Item Online: | In person: Recreation Today 2 Heather LaDue 2414 E Railroad St Nampa ID 83687 208.442.9351 | heather@rectoday.net $152,350 1-100 Years Depending on Item Online: | In person: Recreation Today 3 Heather LaDue 2414 E Railroad St Nampa ID 83687 208.442.9351 | heather@rectoday.net $160,919 1-100 Years Depending on Item Online: | In person: Sitelines Gary Max 626 128th St SW #104 Everett WA 98204 425.355.5655 | max@sitelines.com $135,892 1-100 Years Depending on Item Online: | In person: 7.1.b Packet Pg. 76 Attachment: FAC Playground Bid Tab (FAC Playground bids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c Packet Pg. 77 Attachment: Frances Anderson Center Option 1 (FAC Playground bids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c Packet Pg. 78 Attachment: Frances Anderson Center Option 1 (FAC Playground bids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c Packet Pg. 79 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) B E! ? 7.1.c Packet Pg. 80 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) B E! ? 7.1.c Packet Pg. 81 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) B F B E! ? 7.1.c Packet Pg. 82 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) B F B E! ? 7.1.c Packet Pg. 83 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) !? E! ? 7.1.c Packet Pg. 84 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) !? E! ? 7.1.c Packet Pg. 85 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) #!? E! ? 7.1.c Packet Pg. 86 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) &F E! ? 7.1.c Packet Pg. 87 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) & E! ? 7.1.c Packet Pg. 88 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) & E! ? 7.1.c Packet Pg. 89 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) & ? E! ? 7.1.c Packet Pg. 90 Attachment: Frances Anderson Center Option 1 (FAC Playground bids) Quote Form AllPlay Systems, LLC P.O. Box 1886 Sequim, WA 98382 Toll Free: 888.531.4881 Jeff Hansen Fax: 888.655.6412 Email:jeff@allplaysystems.com Project: Date:3/6/2018 Bill To:Ship To: Contact:Contact: Phone:Phone: Email:Email: Vendor Item Description Model Qty Unit Price Total Price Playcraft 1 $30,790.00 $30,790.00 Playcraft 1 $31,760.00 $31,760.00 Playcraft 1 $3,916.00 $3,916.00 Playcraft 1 $2,440.00 $2,440.00 Playcraft Playcraft 1 $740.00 $740.00 Playcraft 1 $740.00 $740.00 Playcraft 66 $38.50 $2,541.00 Playcraft 2 $390.00 $780.00 Freenotes 1 $3,160.00 $3,160.00 Freenotes 1 $2,690.00 $2,690.00 Freenotes 1 $3,590.00 $3,590.00 Playcraft 1 $1,600.00 $1,600.00 Allplay 1 $12,216.00 $12,216.00 Allplay 1 $26,780.00 $26,780.00 Allplay 1 $3,078.00 $3,078.00 Zeager Bros 1 $9,120.00 $9,120.00 Additional Info: Carrie Hite 425-771-0230 carrie.hite@edmondswa.gov R50AB528A Custom Revolution Hybrid 2-5 age R5H58087A Custom Revolution Hybrid 5-12 age PC2476 Spin Max Tower PC2496 Merry-go-round Quotation (425) 766-7822 City of Edmonds- Frances Anderson Center Playground Option 1 City of Edmonds Frances Anderson Center 700 Main Street 700 Main Street Edmonds,WA< 98020 Edmonds,WA, 98020 PC1341 Toddler Toad spring rider PC1345 Toddler Bear spring rider Border Timbers w/ stakes 12"H x 48"L ADA Access Ramp (Half Ramp Inside) Duet 18 note resonated xylophone/marimba Set of 5 Tuned Drums with Caps 10 bass note resonated metallophone, aluminum bars Freight to jobsite Demo and Dispose of existing equipment,EWF,borders Install Playground structures and components Install Borders, ADA ramps, provide and spread fabric 180 Cubic Yards of Woodcarpet EWF W/ Blow-in Payment terms: Payment terms are Net 30. Standard terms of the city of Edmonds. Allplay Systems is responsible for offlaoding, demo, and installation of all equipment in bid documents and quote. Quote Form Page 1 of 2 7.1.d Packet Pg. 91 Attachment: City of Edmonds- Frances Anderson Center Playground Option 1 (FAC Playground bids) Quote Form Subtotal $135,941.00 10.3%$14,001.92 Total $149,942.92 Jeff Hansen Date:jeff@allplaysystems.com Accepted By: (425) 766-7822 Tax Quote Form Page 2 of 2 7.1.d Packet Pg. 92 Attachment: City of Edmonds- Frances Anderson Center Playground Option 1 (FAC Playground bids) 7.1.e Packet Pg. 93 Attachment: February 2017 009 (FAC Playground bids) City Council Agenda Item Meeting Date: 03/13/2018 Presentation of a Street Dedication for Keller Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None Staff Recommendation Forward this item to the March 20th consent agenda for Council approval. Narrative Staff is currently reviewing a proposed 2-lot short plat at the address 19325 80th Ave W. The City’s adopted Official Street Map indicates that a 10-foot street dedication along the property frontage shall be provided to the City. Please see Attachments 1 and 2. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Site Plan with Dedication 7.2 Packet Pg. 94 7.2.aPacket Pg. 95Attachment: Attachment 1 - Vicinity Map (Keller Street Dedication) 7.2.b Packet Pg. 96 Attachment: Attachment 2 - Site Plan with Dedication (Keller Street Dedication) City Council Agenda Item Meeting Date: 03/13/2018 Report on Public Works committee agenda items Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History None. Staff Recommendation For Information and Discussion. Narrative Staff will provide a report on the Public Works agenda items that were presented to the Public Works, Parks and Planning Committee in 2017. The discussion will focus on identifying routine agenda items that could by-pass committee review and be placed on the consent agenda for approval. 7.3 Packet Pg. 97 City Council Agenda Item Meeting Date: 03/13/2018 Ordinance Amending PFD Contingent Loan Agreement Amendment Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History In 2008, the Edmonds Public Facilities District (PFD) issued $4,000,000 of Sales Tax Obligation and Refunding Bonds (The Bonds). The Bonds proceeds were used to payoff a line of credit the District opened to finance a portion of the construction of the Edmonds Center for the Arts (ECA). When the PFD issued The Bonds, the City of Edmonds (City) and the PFD entered into a Contingent Loan Agreement (CLA) for the purpose of providing credit support for the PFD. Since the issuance of The Bonds and inception of the CLA, the PFD has borrowed funds from the City on nine separate occasions and has made two loan payments to the City. As of December 31, 2017, the total outstanding balance (principal and interest) of CLA loan is $1,254,066.05. Current market conditions warrant that The Bonds should be refinanced to save taxpayers money by taking advantage of lower interest rates. The average coupon rate for The Bonds is 4.34% and The Bonds are callable any time after June 1, 2018. The outstanding par amount of The Bonds that can be refunded totals $2,655,000. Staff Recommendation Motion to approve Ordinance No. XXXX amending the City’s Contingent Loan Agreement related to the Refunding of the Edmonds Public Facilities District’s 2008 Sales Tax Obligation and Refunding Bonds. Narrative The PFD Administration is in the process of refinancing The Bonds as current market conditions warrant that The Bonds should be refinanced to save taxpayers money by taking advantage of lower interest rates. The City’s role in this refinancing process is updating the PFD’s and the City’s Contingent Loan Agreement (CLA). In brief, the amendments to the CLA reflect the new bond amount and bond issuance dates. The City’s Bond Counsel, Marc Greenough of Foster Pepper drafted the attached documents: 1) Bond Counsel Opinion Letter 2) Draft of the amended and restated Contingent Loan Agreement, both clean and redlined to reflect changes to the existing agreement 3) Ordinance authorizing the execution and delivery of the agreement. Attachments: 8.1 Packet Pg. 98 52974510-v1-Edmonds _Edmonds PFD bonds _opinion Clean Copy of Amended CLA Redline Copy of CLA 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance 8.1 Packet Pg. 99 52945351.1 [_____], 2018 City of Edmonds, Washington Edmonds Public Facilities District [Purchaser] Re: Edmonds Public Facilities District Sales Tax Obligation Refunding Bond, 2018 We have served as special counsel to the City of Edmonds, Washington (the “City”), in connection with the execution and delivery by the City of the First Amended and Restated Contingent Loan Agreement dated [_____], 2018 (the “Agreement”), between the City and the Edmonds Public Facilities District (the “District”). In that capacity, we have examined such law and such certified proceedings and other documents as we have deemed necessary to deliver this opinion. As to matters of fact material to this opinion, we have relied upon representations contained in the certified proceedings and other certifications of public officials furnished to us, without undertaking to verify the same by independent investigation. The Agreement is executed and delivered by the City pursuant to Ordinance No. [_____] under and in accordance with the Constitution and laws of the State of Washington and the ordinances of the City. We have assumed: (i) the District validly exists and has and had all necessary legal and corporate authority to execute, deliver, and perform its obligations under the Agreement; (ii) the execution, delivery, and performance of its obligations by the District under the Agreement will not violate or breach any law, regulation, or corporate or other document or instrument to which the District is party or by which it or its properties are bound; (iii) the Agreement is a legal, valid, and binding obligation of the District to the extent purported to be such, enforceable against the District in accordance with its terms; (iv) the genuineness of all signatures of District officials on the Agreement; and (v) the legal competence of all natural persons who have signed the Agreement. Based upon the foregoing, as of the date hereof, it is our opinion that under existing law, the Agreement has been duly authorized, executed, and delivered by the City, and is a valid and binding obligation of the City, enforceable against the City in accordance with its terms, except only to the extent that enforcement may be limited by bankruptcy, insolvency or other laws affecting creditors’ rights and by the application of equitable principles and the exercise of judicial discretion in appropriate cases. We express no opinion regarding the validity or tax status of the above-referenced bond. 8.1.a Packet Pg. 100 Attachment: 52974510-v1-Edmonds _Edmonds PFD bonds _opinion (Ordinance Amending PFD Contingent Loan Agreement Amendment) City of Edmonds, Washington Edmonds Public Facilities District [Purchaser] [_____], 2018 Page 2 52945351.1 This opinion is given as of the date hereof, and we assume no obligation to revise or supplement this opinion to reflect any facts or circumstances that may hereafter come to our attention, or any changes in law that may hereafter occur. We bring to your attention the fact that the foregoing opinion is an expression of our professional judgment on the matters expressly addressed and does not constitute a guarantee of result. No attorney-client relationship has existed or exists between our firm and the District or [Purchaser] in connection with the execution and delivery of the Agreement or by virtue of this letter. Respectfully submitted, FOSTER PEPPER PLLC 8.1.a Packet Pg. 101 Attachment: 52974510-v1-Edmonds _Edmonds PFD bonds _opinion (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 FP DRAFT 3/7/18 FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT by and between THE CITY OF EDMONDS and THE EDMONDS PUBLIC FACILITIES DISTRICT relating to the EDMONDS PUBLIC FACILITIES DISTRICT $[_____] SALES TAX OBLIGATION REFUNDING BOND, 2018 Dated as of [_____], 2018 This document prepared by: Foster Pepper PLLC 1111 Third Avenue, Suite 3000 Seattle, Washington 98101 (206) 447-4400 8.1.b Packet Pg. 102 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 TABLE OF CONTENTS ARTICLE 1. Recitals ............................................................................................................................................... 1 ARTICLE 2. Definitions .......................................................................................................................................... 3 ARTICLE 3. Loans to the District; Repayment Terms ........................................................................................ 3 Section 3.1 Loans to the District ...................................................................................................................... 3 Section 3.2 Procedures Under Guarantee; Time and Amount of Loans ........................................................... 3 Section 3.3 Covenants Regarding Refunding, Debt Limit and Additional Bonds. ........................................... 4 Section 3.4 Repayment Terms. ......................................................................................................................... 5 Section 3.5 Nature of District’s Obligation ...................................................................................................... 6 Section 3.6 Nature of City’s Obligation ........................................................................................................... 6 Section 3.7 City Acknowledgments ................................................................................................................. 7 ARTICLE 4. Rights of City Upon Making Loans ................................................................................................. 7 Section 4.1 Rights of the City ........................................................................................................................... 7 ARTICLE 5. Additional Obligations and Covenants............................................................................................ 8 Section 5.1 Agreement to Issue Bond............................................................................................................... 8 Section 5.2 Third Party Beneficiary ................................................................................................................. 8 Section 5.3 Representations and Warranties of the District. ............................................................................ 8 Section 5.4 Additional Covenants and of the District. ..................................................................................... 8 ARTICLE 6. Remedies Upon Default .................................................................................................................. 10 Section 6.1 Remedies of City on Default ....................................................................................................... 10 Section 6.2 Remedies of District on Default .................................................................................................. 10 Section 6.3 No Remedy Exclusive ................................................................................................................. 10 Section 6.4 No Implied Waiver ...................................................................................................................... 10 Section 6.5 Agreement to Pay Attorneys’ Fees and Expenses ....................................................................... 10 Section 6.6 Dispute Resolution ...................................................................................................................... 11 ARTICLE 7. Hold Harmless ................................................................................................................................. 11 ARTICLE 8. Miscellaneous ................................................................................................................................... 11 Section 8.1 Continuing Disclosure Undertaking of the City .......................................................................... 11 Section 8.2 Governing Law; Venue ............................................................................................................... 12 Section 8.3 Notices ......................................................................................................................................... 12 Section 8.4 Binding Effect ............................................................................................................................. 13 Section 8.5 Severability .................................................................................................................................. 13 Section 8.6 Amendments. ............................................................................................................................... 13 Section 8.7 Additional Bonds ......................................................................................................................... 13 Section 8.8 Waiver of Breach ......................................................................................................................... 14 Section 8.9 No Rights Created in Third Parties .............................................................................................. 14 Section 8.10 Time of Essence........................................................................................................................... 14 Section 8.11 Effective Date of and Termination of Agreement ....................................................................... 15 Section 8.12 Original Agreement Remains Effective ....................................................................................... 15 8.1.b Packet Pg. 103 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT RELATING TO THE EDMONDS PUBLIC FACILITIES DISTRICT’S $[_____] SALES TAX OBLIGATION REFUNDING BOND, 2018 This FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT (this “Agreement”) is dated as of [_____], and amends and restates the CONTINGENT LOAN AGREEMENT dated as of July 14, 2008 (the “Original Agreement”), by and between THE CITY OF EDMONDS (the “City”), a code city organized under the laws of the State of Washington, the EDMONDS PUBLIC FACILITIES DISTRICT (the “District”), a municipal corporation established by the City of Edmonds and duly organized and existing under and by virtue of the laws of the state of Washington (together, the “Parties”). The City and the District enter into this Agreement solely for the purpose of providing credit support for the District’s Sales Tax Obligation Refunding Bond, 2018 (the “Bond”), issued in the principal amount of $[_____] pursuant to Resolution No. [_____] of the District adopted on [_____] (the “Bond Resolution”). The Parties agree as follows: ARTICLE 1. Recitals The following facts and circumstances form the background of this Agreement: 1. The District is a duly organized and legally existing municipal corporation of the State of Washington. The District and the City are authorized by applicable provisions of state law, including chapters 35.57 and 35.59 RCW and RCW 82.14.390, to acquire, construct, own, remodel, maintain, equip, repair, and operate a regional center (including multipurpose community centers and special events centers) and related parking facilities. 2. The City and the District have the authority to enter into interlocal agreements under chapters 35.57, 35.59, and 67.28 RCW for joint and cooperative action, including provisions to finance joint or cooperative undertakings, multipurpose community centers, regional centers, and tourism-related facilities, and to provide for services to be provided by one government to another. 3. The District’s Board of Directors (the “Board”) previously found and determined that the residents of the District and the region would benefit from the District’s acquisition, construction, operation, and maintenance of a performing arts center, known as the Edmonds Center for the Arts (the “Regional Center”), which provides for meetings, conferences, 8.1.b Packet Pg. 104 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 2 community events, trade shows, and artistic, musical, theatrical, or other cultural exhibitions, presentations, or performances. 4. As authorized by RCW 35.57.040(1)(d) and RCW 82.14.390, the District has since 2001 imposed and collected a 0.033% sales and use tax to assist in financing the design, development, acquisition, construction, operation, and management of the Regional Center, which taxing authority will expire when the bonds issued to finance the construction of the Regional Center and related parking facilities are retired, but not later than 2026, which is twenty-five years after the tax was first collected. 5. In 2017, the State Legislature amended RCW 82.14.390 so that the District’s taxing authority will expire when the bonds issued to finance or refinance the construction of the Regional Center and related parking facilities are retired, but not later than 2041, which is forty years after the tax was first collected. 6. The District has entered into the County PFD Agreement (the “County PFD Agreement”) with the City, the Snohomish County Public Facilities District (the “County PFD”) and Snohomish County (the “County”), dated November 4, 2002, as amended, regarding the joint development and operation of the Regional Center and pursuant to which the City, the County PFD, and the County agreed to make payments to the District to support such joint development and operation, and pursuant to which the District has agreed to make certain payments to the City in support of the City’s Limited Tax General Obligation Refunding Bonds, 2012 (the “City Bonds”) issued to refund bonds issued by the City to pay a portion of the costs of acquisition and development of the Regional Center. 7. In Section C.1.(b) of the County PFD Agreement, the parties “reserve[d] the right to make or to agree to make, additional payments or transfers among themselves with respect to the Edmonds Center For the Arts, so long as such agreements and/or payments are consistent with the terms of this Agreement.” 8. Pursuant to RCW 35.57.030, the Board desires to issue its $[_____] Sales Tax Obligation Refunding Bond, 2018 (the “Bond”), payable from Sales Tax Revenue and General Revenue (as described herein) for the purpose of (i) refunding the District’s outstanding Sales Tax Obligation and Refunding Bonds, 2008 (the “Refunded Bonds”); and (ii) paying the costs of issuance and sale of the Bond. 9. In connection with the issuance of the Refunded Bonds, the City and the District entered into the Original Agreement. As of December 17, 2017, the aggregate principal amount of outstanding loans made by the City to the District pursuant to the Original Agreement was $1,254,066.05. 10. The District has requested that the City provide, for the benefit of the holders of the Bond, credit support to the District to permit the District to obtain the financing described herein at the lowest interest rate available. 8.1.b Packet Pg. 105 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 3 11. The City is willing to provide credit support for the Bond and has authorized the execution of this Agreement pursuant to Ordinance No. [_____], adopted on [_____], 2018. ARTICLE 2. Definitions Unless the context clearly requires otherwise, capitalized terms used in this Agreement have the meanings given such terms in the Bond Resolution. ARTICLE 3. Loans to the District; Repayment Terms Section 3.1 Loans to the District . The City shall lend money to the District at the times and in the amounts set forth in Section 3.2. The District shall borrow the amounts described above from the City pursuant to this Agreement for the purpose of paying debt service on the Bond. The City irrevocably agrees to disburse all loans made hereunder directly to the District, and the District irrevocably agrees to immediately apply all such amounts received by it for the purpose of meeting its obligations under the Bond. The aggregate principal amount of outstanding loans to be made by the City pursuant to this Agreement shall not exceed the outstanding principal amount of the Bond, plus all interest accrued on the Bond. Section 3.2 Procedures Under Guarantee; Time and Amount of Loans . (1) Notice of Insufficiency. On the 1st day of the month preceding each Debt Service Payment Date (or if the 1st is not a Business Day, then on the next Business Day), the District shall review the amount on deposit in the Debt Service Fund to determine whether there will be sufficient money available in the Debt Service Fund to make the required payment due on the upcoming Debt Service Payment Date. If, upon such review, it appears that the money available in the Debt Service Fund will be insufficient to make that payment, the District shall provide the City a notice in substantially the form attached hereto as Exhibit A (a “Notice of Insufficiency”) within five days after the date on which the review was required. Failure of the District to give a Notice of Insufficiency to the City shall not relieve the City of its obligation to make loans upon demand by the District under subsection (4) of this Section. (2) Budgeting for Loans. Upon receipt of a Notice of Insufficiency from the District, the City shall, to the extent necessary, include in its budget the amounts required to make the loans described in subsection (4) of this Section. If the need to budget for such loans was not reasonably foreseeable at the time the City prepared its biennial budget, the City shall budget for such loans under Title 35A RCW and the Edmonds Municipal Code in sufficient time to provide for the loans described in subsection (4) of this Section. 8.1.b Packet Pg. 106 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 4 (3) Cancellation Notices. If, at any time before 10:00 a.m. (Pacific time) on the 24th day of the month preceding a Debt Service Payment Date for which the District has given a Notice of Insufficiency (or, if the 24th is not a Business Day, the Business Day preceding the 24th), the District determines that there will be sufficient money available in the Debt Service Fund to make the required payment due on the upcoming Debt Service Payment Date, the District shall provide, prior to 5:00 p.m. on the same day, a notice to the City in substantially the form attached hereto as Exhibit B (a “Cancellation Notice”). Delivery of a Cancellation Notice by the District to the City shall not relieve the City of its obligations to make loans upon demand by the District under subsection (4) of this Section. (4) Loans. For as long as the Bond remains outstanding, the City shall, no later than 10:00 a.m. on the Business Day preceding that Debt Service Payment Date, lend to the District an amount that, when added to the money available in the Debt Service Fund, is sufficient to make all make all payments of principal of and interest on the Bond due on the upcoming Debt Service Payment Date. The City shall, upon demand by the District in accordance with Section 3.1, cause the amount of each loan hereunder to be transferred to the District in United States Dollars and in immediately available funds. (5) Method of Notice. Notices of Insufficiency and Cancellation Notices shall be sent by the District to the City Administrative Services Director by hand delivery or email (which email shall be promptly confirmed by telephone communication to the City Administrative Services Director). The original of each such notice also shall be mailed to the City pursuant to Section 8.3. Any failure by the District to send such notices shall not nullify the City’s obligation to make loans to the District hereunder, but may result in a delay by the City in transferring loan amounts to the District. (6) Assumed Payment Under County PFD Agreement. Solely for the purpose of determining whether sufficient money will be available in the Debt Service Fund on any Debt Service Payment Date, the parties may assume that the City will make payments to the District at the times, and in the amounts, required by the County PFD Agreement, except to the extent expressly modified by this Agreement. Section 3.3 Covenants Regarding Refunding, Debt Limit and Additional Bonds. (1) The District covenants that: (a) the final maturity of the Bond shall not be later than the final maturity of the Refunded Bonds; and (b) in each year that the Bond is scheduled to be outstanding, the debt service payable on the Bond shall be less than the debt service that would be payable on the Refunded Bonds if they were not refunded. (2) The District does not intend to submit this Agreement or any indebtedness created hereunder to qualified electors of the District for approval. Under RCW 35.57.030 and existing laws, the District may incur non-voted indebtedness in an aggregate amount equal to one-half of one percent of the value of the taxable property within the District. In light of the foregoing, and to comply with RCW 67.28.130, the District agrees not to incur additional indebtedness after the 8.1.b Packet Pg. 107 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 5 Bond is issued unless prior written approval is obtained in accordance with Section 8.7 of this Agreement and Section 19 of the Bond Resolution. (3) In the event the District lacks sufficient non-voted debt capacity to incur indebtedness resulting from a loan from the City in the amount determined under Section 3.2, the District shall incur indebtedness for an amount equal to the District’s remaining non-voted debt capacity, if any, and any loan amount greater than the District’s then-remaining non-voted debt capacity shall be deemed an equity payment by the City to the District in exchange for an interest in the Regional Center, which need not be repaid pursuant to Section 3.4. Within 60 days after any such equity payment by the City, the District shall deliver to the City a quitclaim deed conveying to the City a tenancy-in-common interest in the Regional Center. Such interest shall be a percentage ownership interest in the Regional Center, the numerator of which shall be the sum of such equity payment and the costs of transferring title and recording such quitclaim deed, and the denominator of which shall be the aggregate original principal amounts of: (a) the Bond, (b) all bonds issued by the City to finance the Regional Center, and (c) any other bonds issued by the District to finance the Regional Center (excluding the Refunded Bonds, the Prior Note (as defined in the Original Agreement) and any bonds, or any portion thereof, issued to refinance bonds issued by the City or the District to finance the Regional Center). (4) The City will reconvey to the District, by means of a quitclaim deed, all of the City’s interest in the Regional Center acquired pursuant to subsection (2) of this Section if the District pays to the City an amount equal to the sum of: (a) all payments made by the City to the District in exchange for an interest being reconveyed to the District; plus (b) all costs incurred by the City relating to the transfer of title and recording of deed(s); plus (c) interest on the sum of the amounts described by clauses (a) and (b), calculated from the date(s) of the City’s payment thereof; plus (d) the costs of transferring title to the District and recording such quitclaim deed. The rate of interest to be used for purposes of this calculation shall be the rate described in Section 3.4(2). (5) The transfers of interest authorized by this Section are intended to reflect the joint and cooperative nature of the financing of the Regional Center pursuant to chapters 35.57, 35.59, and 67.28 RCW. Section 3.4 Repayment Terms. (1) Repayment Terms. The principal amount of each loan to the District hereunder, together with interest thereon calculated as set forth in subsection (2) of this Section, shall be 8.1.b Packet Pg. 108 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 6 repaid by the District from available Sales Tax Revenue and General Revenue during each calendar year after (a) the Debt Service Fund has been fully funded for such calendar year and (b) reasonable provision has been made for the operating expenses of the Regional Center. Such payments will be applied first, to costs owed to the City, second, to interest owed to the City on account of outstanding loans made under this Agreement, and third, to the principal of all outstanding loans made under this Agreement in the order in which such loans were made. (2) Interest Rate. Each loan made under the terms of this Agreement will bear interest from the date of the loan until the date such loan is repaid. Interest on the loans will be calculated on the basis of a 365/366-day year, for the actual number of days elapsed. The rate of interest borne by each loan hereunder shall be a variable rate equal to the monthly average rate of return on the State of Washington Local Government Investment Pool (or its successor), as determined as of the last day of each month in which a loan is outstanding, and shall change monthly as of the first day of each month in which a loan is outstanding. The City may in its discretion charge a lower rate of interest. Absent manifest error, all calculations of the City Administrative Services Director shall be binding upon the District. (3) Maturity. Unless paid earlier pursuant to subsection (1) of this Section, all loans hereunder shall mature on December 31 of the year of expiration of the District’s authority to impose the Sales Tax under RCW 82.14.390, as it may be amended from time to time, but not earlier than 2026, which is the year that is twenty-five years after the tax was first collected. If any loan has not been repaid under this Agreement on the loan maturity date described in this Section 3.4(3), the City shall acquire an ownership interest in the Regional Center equal to the unpaid principal and interest due to the City on that loan maturity date, and the District shall execute and deliver a quitclaim deed and such other documents as may be necessary to convey this interest to the City as described in Section 3.3, and the District’s obligation to repay the loan under this Agreement shall be discharged. Section 3.5 Nature of District’s Obligation . The District’s obligation to make the loan repayments to the City from the sources identified herein and to perform and observe the other obligations on its part contained herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, abatement, or otherwise. The full faith, credit, and resources of the District are hereby pledged for the payment of all amounts owed to the City under this Agreement. The District’s obligations under this Agreement shall continue in effect and shall survive the satisfaction of the District’s obligations under the Bond and the Bond Resolution until such time as principal and interest due to the City pursuant to any loan or loans made hereunder have been repaid, together with any costs owed to the City pursuant to Section 6.5 and Article 7. To further its ability to make such payments to the City, the District hereby irrevocably covenants and agrees to continue imposing the Sales Tax as permitted under RCW 82.14.390 for so long as the Bond remains outstanding or any District obligation to pay any amount to the City under this Agreement remains outstanding. Section 3.6 Nature of City’s Obligation 8.1.b Packet Pg. 109 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 7 . The City’s obligation to advance funds to the District in the amounts, at the times, under the conditions, and in the manner described herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, abatement, or otherwise. The full faith, credit, and resources of the City are pledged irrevocably to make the loans, in the amounts, at the times, in the manner, and subject to the limitations described herein, regardless of whether the Regional Center is operating at any particular time. The obligations of the City hereunder shall terminate upon payment in full of the principal of and interest on the Bond. For each fiscal year during the term of this Agreement, the City agrees that it will include in its budget and appropriate an amount that the City reasonably expects to be necessary to fulfill its obligation to make loans to the District under the terms of this Agreement. Failure to so budget shall not be a default under this Agreement if the City fulfills its obligation to make loans to the District as required under this Article 3. Section 3.7 City Acknowledgments . The City acknowledges and agrees that the District will pledge to the payment of the Bond: (a) the loan proceeds it receives under this Agreement; (b) the Sales Tax Revenues, junior to the lien granted in connection with the City’s Limited Tax General Obligation Refunding Bonds, 2012; and (c) the District’s General Revenue. ARTICLE 4. Rights of City Upon Making Loans Section 4.1 Rights of the City . If the City has made any loans to the District under this Agreement and such loans have not been repaid in full (whether or not the loan is in default), the City may take any one or more of the following steps: (1) The City may have access to and inspect, examine, and make copies of the books and records and any and all accounts and data of the District; and (2) With the consent of the parties to the County PFD Agreement, the City may, but shall not be required to, appoint a manager (which may be the City) or a receiver for the Regional Center. Any manager or receiver appointed pursuant to this subsection (2) shall have, in addition to all the rights and powers customarily given to and exercised by receivers, all rights of the District to manage, operate, and maintain the Regional Center and shall have all other rights of the District to exercise its rights and powers in the same manner and to the same extent that the District could do, including without limitation the execution, enforcement, and termination of contracts providing for management or maintenance of the Regional Center, all on such terms as are deemed best by the City to protect its interests under this Agreement. The City, or the manager or receiver appointed by the City, shall be entitled to receive a reasonable fee for managing the Regional Center. The City shall not enter into an agreement with a manager unless it receives written confirmation from nationally recognized bond counsel that the agreement will not adversely affect the tax-exempt nature of interest on the Bond for federal income tax purposes. 8.1.b Packet Pg. 110 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 8 ARTICLE 5. Additional Obligations and Covenants Section 5.1 Agreement to Issue Bond (1) . The District shall issue the Bond in accordance with the Bond Resolution and this Agreement in the principal amount of $[_____], which amount does not to exceed the amount necessary to refund the Refunded Bonds and pay the costs of issuance and sale of the Bond. Section 5.2 Third Party Beneficiary . Each covenant and commitment of the District in the Bond Resolution is incorporated herein for the further benefit of the City, and the City shall be a third party beneficiary of the contract of the District set forth in the Bond Resolution. Section 5.3 Representations and Warranties of the District. (1) Commencement of Construction Prior to January 1, 2004. The District represents that it commenced construction (within the meaning of RCW 82.14.390) of the Regional Center before January 1, 2004. (2) Regarding the Regional Center. The District has, and will have, as long as the Bond or any Additional Bonds remain outstanding, good, right, and lawful authority to own and operate the Regional Center and to provide for the maintenance, operation, and improvement of the Regional Center. The District shall not release or modify the obligations of any user of the Regional Center that would in any way limit any such user’s obligation to make payment of such rents, rates, fees, or other charges imposed by the District for such use of the Regional Center. The foregoing shall not prohibit the District from establishing reduced rates and charges, or eliminating rates and charges, for the use of the Regional Center for certain classes of users of the Regional Center if and as appropriate, as long as charges are applied on a fair and nondiscriminatory basis. Section 5.4 Additional Covenants and of the District. (1) Operation of Regional Center. The District shall cause the Regional Center to be operated and maintained in a business-like fashion (including the maintenance of proper and customary property and liability insurance with respect to the Regional Center) as both a “tourism-related facility” (within the meaning of RCW 67.28.080(7)) and a “regional center” (within the meaning of RCW 35.57.020) and shall cause all books and records to be maintained with respect thereto. (2) Reporting. The District shall provide the City (at the notice address set forth in Section 8.3) with a quarterly report summarizing actual financial activity and financial expectations for the following four quarters. 8.1.b Packet Pg. 111 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 9 (3) No Liens. Neither the City nor the District shall grant or permit any lien (other than consensual liens such as contractors’ liens) against the Regional Center or its interest therein which, if unpaid, might become a lien or charge upon the Sales Tax Revenue, or any part thereof, prior to or superior to the lien of the Bond and any Additional Bonds, or which might impair the security of the Bond and any Additional Bonds. (4) Enforcement of Obligations. The District shall take all reasonable measures permitted by law to enforce payment to it of all Sales Tax Revenue, including without limitation any payments due to it under the County PFD Agreement, and shall at all times, to the extent permitted by law, defend, preserve, and protect the rights, benefits, and privileges of the District and of the Registered Owners under or with respect to the Bond Resolution. (5) Ownership, Sale, Transfer, or Disposition of the Regional Center. The District shall be the owner of the Regional Center except to the extent the City acquires any interest therein pursuant to Section 3.3. Except pursuant to Section 3.3, the District will not sell, transfer or otherwise dispose of any facilities or property (real or personal) comprising a part of the Regional Center, except upon approval by resolution of the Board and only consistent with one or more of the following: (a) The District in its discretion may sell, transfer, or dispose (each, as used in this subsection, a “transfer”) of facilities or property that is not material to the operation of the Regional Center, or which has become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the Regional Center or is no longer necessary, material, or useful to the operation of the Regional Center; or (b) The District in its discretion may transfer facilities or property if the District receives from the transferee in a bona fide, arm’s length transaction an amount equal to the fair market value of the facilities or property so transferred. As used herein, “fair market value” means the most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the willing buyer and willing seller each acting prudently and knowledgeably. The proceeds of any transfer under this paragraph (b) shall be used (1) to promptly redeem, or irrevocably set aside for the redemption of, the outstanding Bond or Additional Bonds, and/or (2) to provide for all or part of the cost of capital improvements and/or additions to or expansions of the Regional Center. Nothing in the foregoing is intended to restrict the transfer of the facilities or property to the City pursuant to the County PFD Agreement or to permit transfers not permitted under the County PFD Agreement. 8.1.b Packet Pg. 112 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 10 ARTICLE 6. Remedies Upon Default Section 6.1 Remedies of City on Default . Upon the occurrence of a default by the District in its obligations hereunder, the City may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the City may deem most effectual to protect and enforce any of its rights or interests hereunder; provided that the City may not enforce repayment of the loans until repayment in full of the principal of and interest on the Bond. Section 6.2 Remedies of District on Default . Upon the occurrence of a default by the City in its obligations to make loans to the District hereunder, the District may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the District may deem most effectual to protect and enforce any of its rights or interests hereunder. Section 6.3 No Remedy Exclusive . No remedy conferred upon or reserved to either party by this Agreement is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute, and either party hereto shall be free to pursue, at the same time, each and every remedy, at law or in equity, which it may have under this Agreement, or otherwise. Section 6.4 No Implied Waiver . No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. For the exercise of any remedy, it shall not be necessary to give any notice, other than such notice as may be expressly required herein. Section 6.5 Agreement to Pay Attorneys’ Fees and Expenses . If a default arises under any of the provisions of this Agreement and either party hereto should employ attorneys or incur other expenses for the collection of amounts due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the other party contained in this Agreement, on demand therefor, the nonprevailing party shall pay or reimburse the prevailing party for the reasonable fees of such attorneys and such other expenses so incurred. 8.1.b Packet Pg. 113 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 11 Section 6.6 Dispute Resolution . The parties may mediate any dispute over the interpretation of any terms or conditions under this Agreement. Mediation will be made available upon request of either party. The costs associated with any such mediation shall be shared equally by the parties. ARTICLE 7. Hold Harmless As between the City and the District, the District shall assume the risk of, be liable for, and pay all damage, loss, cost, and expense of any party, including its employees, arising out of the performance of this Agreement, except that caused by negligence and/or willful misconduct solely of the City and its employees acting within the scope of their employment. The District shall hold harmless the City and its officers, elected officials, agents, and employees against all claims, losses, suits, actions, costs, counsel fees, litigation costs, expenses, damages, judgments, or decrees by reason of damage to any property or business and/or any death, injury, or disability to or of any person or party, including any employee, arising out of or suffered, directly or indirectly, by reason of or in connection with the performance of this Agreement or any act, error, or omission of the District or the District’s employees, agents, or subcontractors, whether by negligence or otherwise, but only after repayment in full of the principal of and interest on the Bond. The District’s obligation shall include, without limitation, investigating, adjusting, and defending all claims against the City alleging loss from action, error, or omission or breach of any common law, statutory, or other delegated duty by the District or the District’s employees, agents, or subcontractors. ARTICLE 8. Miscellaneous Section 8.1 Continuing Disclosure Undertaking of the City . If required to meet the conditions of paragraph (d)(2) of United States Securities and Exchange Commission (“SEC”) Rule 15c2-12 (the “Rule”), as applicable to a participating underwriter for the Bond, the City shall undertake for the benefit of the holder of the Bond to provide to the Municipal Securities Rulemaking Board the following annual financial information, in an electronic format and accompanied by identifying information, each as prescribed by the Municipal Securities Rulemaking Board: (i) annual financial statements for the City prepared (except as noted in the financial statements) in accordance with generally accepted accounting principles applicable to Washington governmental units such as the City, as such principles may be changed from time to time, which statements need not be audited, except, however, that if and when audited financial statements are otherwise prepared and available to the City they will be provided; (ii) statements of authorized, issued and outstanding general obligation debt of the City; (iii) statements of assessed valuation of property within the City 8.1.b Packet Pg. 114 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 12 subject to ad valorem taxation for the fiscal year; and (iv) the ad valorem regular property tax levy rate and regular property tax levy rate limit for the fiscal year. Such annual financial information shall be provided not later than the last day of the ninth month after the end of each fiscal year of the City (currently, a fiscal year ending December 31), as such fiscal year may be changed as required or permitted by State law, commencing with the City’s fiscal year ending December 31, 2017. It may be provided in a single or multiple documents, and may be included by specific reference to documents available to the public on the Municipal Securities Rulemaking Board’s Internet Web site or filed with the SEC. The City’s obligations under this undertaking shall terminate upon the legal defeasance of the Bond. In addition, the City’s obligations under this undertaking shall terminate if those provisions of the Rule which require the City to comply with this undertaking become legally inapplicable in respect of the Bond for any reason, as confirmed by an opinion of nationally recognized bond counsel or other counsel familiar with federal securities laws delivered to the City and the District, and the District provides timely notice of such termination to the Municipal Securities Rulemaking Board. Section 8.2 Governing Law; Venue . This Agreement is governed by and shall be construed in accordance with the substantive laws of the State of Washington and shall be liberally construed so as to carry out the purposes hereof. Except as otherwise required by applicable law, any action under this Agreement shall be brought in the Superior Court of the State of Washington in and for Snohomish County. Section 8.3 Notices . Except as otherwise provided herein, all notices, consents, or other communications required hereunder shall be in writing and shall be sufficiently given if addressed and hand delivered or mailed by certified or registered mail, postage prepaid and return receipt requested, as follows: To the City: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Attention: Finance/Administrative Services Director Email: [_____] Telephone: (425) 771-0240 To the District: Edmonds Public Facilities District 121 Fifth Avenue North Edmonds, WA 98020 Attention: PFD Treasurer 8.1.b Packet Pg. 115 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 13 Email: [_____] Telephone: (425) 771-0240 The City or the District may designate any further or different addresses to which subsequent notices, certificates, requests, or other communications shall be sent by giving notice of such change to the other party. Notices shall be deemed served upon deposit of such notices in the United States mail in the manner provided above. Section 8.4 Binding Effect . This Agreement shall inure to the benefit of the City, the District, and the holders of the Bond and shall be binding upon the City and the District and their successors. This Agreement may not be assigned. Section 8.5 Severability . In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. Section 8.6 Amendments. This Agreement may be amended, changed, modified, or altered by an instrument in writing duly executed by the City and the District (or the successors in title of each) if, in the opinion of bond counsel, such amendment will not adversely affect the security for the Bond or tax exemption of interest on the Bond. This Agreement may not be terminated until the Bond is no longer outstanding, unless the City has assumed all liability for payment of the principal of and interest on the Bond when due and has pledged its full faith and credit to such payment. Section 8.7 Additional Bonds . So long as the Bond remains outstanding and this Agreement remains in effect, the District shall not incur any additional indebtedness, other than in the ordinary course of business, without the prior written consent of the City. Such consent shall not be unreasonably withheld if the following conditions are met at the time: (a) The District is not in default under this Agreement or under the Bond Resolution; (b) The proceeds of the additional debt will be used to fund or refund capital expenditures relating to the Regional Center; (c) The additional indebtedness will not cause the District to exceed its non-voted debt capacity under RCW 35.57.030(1); and 8.1.b Packet Pg. 116 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 14 (d) No ownership interest in the Regional Center has been transferred to the City under Section 3.3(2) that has not been transferred back to the District under Section 3.3(3). Unless specified in a separate agreement or an amendment hereto, the City shall be under no obligation to make loans hereunder to pay debt service on any additional debt. Section 8.8 Waiver of Breach . No waiver of any breach of any covenant or agreement contained herein shall operate as a waiver of any subsequent breach of the same covenant or agreement or as a waiver of any breach of any other covenant or agreement, and in case of a breach by either party of any covenant, agreement, or undertaking, the nondefaulting party may nevertheless accept from the other any payment or payments or performance hereunder without in any way waiving its right to exercise any of its rights and remedies provided for herein or otherwise with respect to any such default or defaults that were in existence at the time such payment or payments or performance were accepted by it. Section 8.9 No Rights Created in Third Parties . The terms of this Agreement are not intended to establish or to create any rights in any persons or entities other than the City, the District, and the respective successors and assigns of each. Section 8.10 Time of Essence . Time and all terms and conditions shall be of the essence of this Agreement. 8.1.b Packet Pg. 117 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 15 Section 8.11 Effective Date of and Termination of Agreement . This Agreement shall take effect and shall supersede the Original Agreement upon the issuance of the Bond. Except as provided in Section 3.5, this Agreement shall terminate upon payment in full of all principal of and interest on the Bond. Section 3.3 and Article 7 shall survive the termination of this Agreement. Section 8.12 Original Agreement Remains Effective . The Original Agreement, as amended and restated by this Agreement to the extent provided in Section 8.11, is and remains in full force and effect. ORAL AGREEMENTS OR ORAL COMMITMENTS TO LEND MONEY, EXTEND CREDIT, OR FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW. IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed in their respective names by their duly authorized officers, and have caused this Agreement to be dated as of the date set forth on the first page hereof. CITY OF EDMONDS, WASHINGTON _________________________________ Mayor Attest: _________________________________ City Clerk EDMONDS PUBLIC FACILITIES DISTRICT __________________________________ President, Board of Directors Attest: __________________________________ Secretary, Board of Directors 8.1.b Packet Pg. 118 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 STATE OF WASHINGTON COUNTY OF SNOHOMISH ss. I certify that I know or have satisfactory evidence that ____________ and _____________ are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the Mayor and Clerk, respectively, of the CITY OF EDMONDS, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this ______ day of [_____], 2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires STATE OF WASHINGTON COUNTY OF SNOHOMISH ss. I certify that I know or have satisfactory evidence that ____________ and _____________ are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the President and Secretary, respectively, of Board of Directors of the EDMONDS PUBLIC FACILITIES DISTRICT, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this ______ day of [_____], 2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires 8.1.b Packet Pg. 119 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 Exhibit A Form of Notice of Insufficiency City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Attention: Finance/Administrative Services Director VIA EMAIL (with telephone confirmation) Re: NOTICE OF INSUFFICIENCY Edmonds Public Facilities District Sales Tax Obligation Refunding Bond, 2018 The undersigned, a duly authorized officer of the Edmonds Public Facilities District (the “District”), hereby certifies to the City of Edmonds, Washington (the “City”), with reference to the First Amended and Restated Contingent Loan Agreement (the “Agreement”) dated as of [_____], 2018, by and between the City and the District, and the above-captioned bond (the “Bond”), that: 1. Next Debt Service Payment Date: __________, 20__ 2. Debt service due: Principal $________________ Interest $________________ Total $________________ 3. There will be insufficient money available in the Debt Service Fund on the date described in clause (1) to make the debt service payments described in clause (2): Amount expected to be on deposit in the District’s Debt Service Fund: $________________ Plus the payment the City is required to make on __________, 20__, pursuant to the County PFD Agreement: $________________ Total available for debt service: $________________ 4. Amount of the loan requested is calculated as follows: Debt service total listed in clause (2): $________________ Less the amount available for debt service, as listed in clause (3): $________________ Loan Amount: $________________ Pursuant to Section 3.2 of the Agreement, the City is requested to make a loan to the District no later than ___________, 20__, in the amount listed in clause (4). The City shall cause such amount to be transferred to the District’s Debt Service Fund, in United States Dollars and in immediately available funds. Any capitalized term used herein and not defined shall have the meaning assigned to such term in the Agreement or, if not therein defined, as defined in the Bond Resolution. The individual signing below hereby represents that he or she is an officer of the undersigned and is duly authorized to execute and deliver this document. Dated: __________, 20__. EDMONDS PUBLIC FACILITIES DISTRICT [Executive Director or designee] 8.1.b Packet Pg. 120 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974391.2 Exhibit B Form of Cancellation Notice City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Attention: Finance/Administrative Services Director VIA EMAIL (with telephone confirmation) Re: CANCELLATION NOTICE Edmonds Public Facilities District Sales Tax Obligation Refunding Bond, 2018 The undersigned, a duly authorized officer of the Edmonds Public Facilities District (the “District”), hereby certifies to the City of Edmonds, Washington (the “City”), with reference to the First Amended and Restated Contingent Loan Agreement (the “Agreement”) dated [_____], 2018, by and between the City and the District, and the above-captioned bond (the “Bond”), that: 1. Next Debt Service Payment Date: __________, 20__ 2. Debt service due: Principal $________________ Interest $________________ Total $________________ 3. There will be sufficient money available in the Debt Service Fund on the date described in clause (1) to make the debt service payments described in clause (2): Amount expected to be on deposit in the District’s Debt Service Fund: $________________ Plus the payment the City is required to make on __________, 20__, pursuant to the County PFD Agreement: $________________ Total available for debt service: $________________ 4. The District’s Notice of Insufficiency and loan request delivered on __________, 20__ is hereby cancelled. Pursuant to Section 3.2 of the Agreement, the City is requested NOT to make a loan to the District with respect to the debt service payments described in clause (2). Any capitalized term used herein and not defined shall have the meaning assigned to such term in the Agreement or, if not therein defined, as defined in the Bond Resolution. The individual signing below hereby represents that he or she is an officer of the undersigned and is duly authorized to execute and deliver this document. Dated: __________, 20__. EDMONDS PUBLIC FACILITIES DISTRICT [Executive Director or designee] 8.1.b Packet Pg. 121 Attachment: Clean Copy of Amended CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) [Execution Version] FP DRAFT 3/7/18 FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT by and between THE CITY OF EDMONDS and THE EDMONDS PUBLIC FACILITIES DISTRICT relating to the EDMONDS PUBLIC FACILITIES DISTRICT $4,000,000[ ] SALES TAX OBLIGATION AND REFUNDING BONDSBOND, 20082018 Dated as of July 14, 2008[ ], 2018 This document prepared by: Foster Pepper PLLC 1111 Third Avenue, Suite 34003000 Seattle, Washington 98101 (206) 447-4400 50858661.1152974391.2 8.1.c Packet Pg. 122 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) TABLE OF CONTENTS ARTICLE 1. Recitals 1 ARTICLE 2. Definitions 3 ARTICLE 3. Loans to the District; Repayment Terms 3 Section 3.1 Loans to the District 3 Section 3.2 Procedures Under Guarantee; Time and Amount of Loans 3 Section 3.3 Covenants Regarding Refunding, Debt Limit and Additional DebtBonds. 4 Section 3.4 Repayment Terms. 5 Section 3.5 Nature of District’s Obligation 6 Section 3.6 Nature of City’s Obligation 6 Section 3.7 City Acknowledgments 67 ARTICLE 4. Rights of City Upon Making Loans 7 Section 4.1 Rights of the City 7 ARTICLE 5. Additional Obligations and Covenants 78 Section 5.1 Agreement to Issue Bonds 7Bond8 Section 5.2 Third Party Beneficiary 78 Section 5.3 Representations and Warranties of the District. 78 Section 5.4 Additional Covenants and of the District. 8 ARTICLE 6. Remedies Upon Default 9 Section 6.1 Remedies of City on Default 9 Section 6.2 Remedies of District on Default 910 Section 6.3 No Remedy Exclusive 910 Section 6.4 No Implied Waiver 910 Section 6.5 Agreement to Pay Attorneys’ Fees and Expenses 910 Section 6.6 Dispute Resolution 10 ARTICLE 7. Hold Harmless 10 ARTICLE 8. Miscellaneous 1011 Section 8.1 Continuing Disclosure Undertaking of the City 1011 Section 8.2 Governing Law; Venue 1112 Section 8.3 Notices 1112 Section 8.4 Binding Effect 12 Section 8.5 Severability 12 Section 8.6 Amendments. 12 Section 8.7 Additional Debt 12Bonds13 Section 8.8 Waiver of Breach 1213 Section 8.9 No Rights Created in Third Parties 13 Section 8.10 Time of Essence 13 Section 8.11 Effective Date of and Termination of Agreement 1314 Section 8.12 Original Agreement Remains Effective 14 52974391.2 50858661.11 8.1.c Packet Pg. 123 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) Contingent Loan Agreement relating to the Edmonds Public FAcilities District’s $4,000,000FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT RELATING TO THE EDMONDS PUBLIC FACILITIES DISTRICT’S $[ ] SALES TAX OBLIGATION AND REFUNDING BONDSBOND, 20082018 This FIRST AMENDED AND RESTATED CONTINGENT LOAN AGREEMENT (this “Agreement”) is dated as of July 14, 2008,[ ], and amends and restates the CONTINGENT LOAN AGREEMENT dated as of July 14, 2008 (the “Original Agreement”), by and between THE CITY OF EDMONDS (the “City”), a code city organized under the laws of the State of Washington, the EDMONDS PUBLIC FACILITIES DISTRICT (the “District”), a municipal corporation established by the City of Edmonds and duly organized and existing under and by virtue of the laws of the state of Washington (together, the “Parties”). The City and the District enter into this Agreement solely for the purpose of providing credit support for the District’s Sales Tax Obligation and Refunding BondsBond, 20082018 (the “BondsBond”), issued in the principal amount of $4,000,000[ ] pursuant to Resolution No. 27[ ] of the District adopted on June 25, 2008[ ] (the “Bond Resolution”). The Parties agree as follows: ARTICLE 1. Recitals The following facts and circumstances form the background of this Agreement: 1. The District is a duly organized and legally existing municipal corporation of the State of Washington. The District and the City are authorized by applicable provisions of state law, including chapters 35.57 and 35.59 RCW, and RCW 82.14.390, to acquire, construct, own, remodel, maintain, equip, repair, and operate a regional center (including multipurpose community centers and special events centers) and related parking facilities. 2. The City and the District have the authority to enter into interlocal agreements under chapters 35.57, 35.59 and 67.28 RCW for joint and cooperative action, including provisions to finance joint or cooperative undertakings, multipurpose community centers, 8.1.c Packet Pg. 124 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –2– 50858661.1152974391.2 regional centers, and tourism-related facilities, and to provide for services to be provided by one government to another. 3. The District’s Board of Directors (the “Board”) has previously found and determined that the residents of the District and the region willwould benefit from the District’s acquisition, construction, operation, and maintenance of a performing arts center, known as the Edmonds Center for the Arts (the “Regional Center”), which will provideprovides for meetings, conferences, community events, trade shows, and artistic, musical, theatrical, or other cultural exhibitions, presentations, or performances. 4. As authorized by RCW 35.57.040(1)(d) and RCW 82.14.390, the District has since 2001 imposed and collected a 0.033% sales and use tax to assist in financing the design, development, acquisition, construction, operation, and management of the Regional Center, which taxing authority will expire when the bonds issued forto finance the construction of the Regional Center and related parking facilities are retired, but not later than 2026, which is twenty-five years after the tax was first collected. 5. In 2017, the State Legislature amended RCW 82.14.390 so that the District’s taxing authority will expire when the bonds issued to finance or refinance the construction of the Regional Center and related parking facilities are retired, but not later than 2041, which is forty years after the tax was first collected. 6. 5. The District has entered into the County PFD Agreement (the “County PFD Agreement”) with the City, the Snohomish County Public Facilities District (the “County PFD”) and Snohomish County (the “County”), dated November 4, 2002, as amended, regarding the joint development and operation of the Regional Center and pursuant to which the City, the County PFD, and the County agreed to make payments to the District to support such joint development and operation, and pursuant to which the District has agreed to make certain payments to the City in support of the City’s Limited Tax General Obligation Refunding Bonds, 20022012 (the “City Bonds”) issued to refund bonds issued by the City to pay a portion of the costs of acquisition and development of the Regional Center. 7. 6. In Section C.1.(b) of the County PFD Agreement, the parties “reserve[d] the right to make or to agree to make, additional payments or transfers among themselves with respect to the Edmonds Center For the Arts, so long as such agreements and/or payments are consistent with the terms of this Agreement.” 8. 7. Pursuant to RCW 35.57.030, the Board desires to issue $4,000,000 of its $[ ] Sales Tax Obligation and Refunding BondsBond, 20082018 (the “BondsBond”), payable from Sales Tax Revenue and General Revenue (as described herein) for the purpose of (i) prepaying and redeeming all outstanding amounts drawn underrefunding the District’s not to exceed $7,000,000 General and Revenue Obligation Line of Credit Note, 2005 issued to provide funds needed to complete construction of the Regional Center and other related costs and to provide interim financing upon completion (the “Prior Noteoutstanding Sales Tax Obligation and Refunding Bonds, 2008 (the “Refunded Bonds”); and (ii) making certain 8.1.c Packet Pg. 125 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –3– 50858661.1152974391.2 improvements to the Regional Center, including roof repair and replacement, renovation or reconstruction of interior spaces, and other related improvements (collectively, the “Improvements”); and (iii) paying certain fees andpaying the costs of issuance and sale of the BondsBond. 9. 8. In connection with the Prior Noteissuance of the Refunded Bonds, the City, and the District and Bank of America, N.A. entered into a Guarantee Agreement, dated as of October 26, 2005 (the “Prior Guarantee”), which will be released upon the refunding of the Prior Notethe Original Agreement. As of December 31, 2017, the aggregate principal amount of outstanding loans made by the City to the District pursuant to the Original Agreement was $1,254,066.05. 10. 9. The District has requested that the City provide, for the benefit of the holders of the BondsBond, credit support to the District to permit the District to obtain the financing described herein at the lowest interest ratesrate available. 11. 10. The City is willing to provide credit support for the District’s BondsBond and has authorized the execution of a contingent loan agreementthis Agreement pursuant to its Ordinance No. 3676, adopted on January 15, 2008, as amended by Ordinance No. 3687, adopted on June 3, 2008 (the “City Authorizing Ordinance”).Ordinance No. [ ], adopted on [ ], 2018. ARTICLE 2. Definitions Unless the context clearly requires otherwise, capitalized terms used in this Agreement have the meanings given such terms in the Bond Resolution. ARTICLE 3. Loans to the District; Repayment Terms Section 3.1 Loans to the District. The City shall lend money to the District at the times and in the amounts set forth in Section 3.2. The District shall borrow the amounts described above from the City pursuant to this Agreement for the purpose of paying debt service on the BondsBond. The City irrevocably agrees to disburse all loans made hereunder directly to the District, and the District irrevocably agrees to immediately apply all such amounts received by it for the purpose of meeting its obligations under the BondsBond. The aggregate principal amount of outstanding loans to be made by the City pursuant to this Agreement shall not exceed the outstanding principal amount of the BondsBond, plus all interest accrued on the BondsBond. Section 3.2 Procedures Under Guarantee; Time and Amount of Loans. (1) Notice of Insufficiency. On the 1st day of the month preceding each Debt Service Payment Date (or if the 1st is not a Business Day, then on the next Business Day), the 8.1.c Packet Pg. 126 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –4– 50858661.1152974391.2 District shall review the amount on deposit in the Debt Service Fund to determine whether there will be sufficient money available in the Debt Service Fund to make the required payment due on the upcoming Debt Service Payment Date. If, upon such review, it appears that the money available in the Debt Service Fund will be insufficient to make that payment, the District shall provide the City a notice in substantially the form attached hereto as Exhibit A (a “Notice of Insufficiency”) within five days after the date on which the review was required. Failure of the District to give a Notice of Insufficiency to the City shall not relieve the City of its obligation to make loans upon demand by the District under subsection (4) of this sectionSection. (2) Budgeting for Loans. Upon receipt of a Notice of Insufficiency from the District, the City shall, to the extent necessary, include in its budget the amounts required to make the loans described in subsection (4) of this sectionSection. If the need to budget for such loans was not reasonably foreseeable at the time the City prepared its biennial budget, the City shall budget for such loans under Title 35A RCW and the Edmonds Municipal Code in sufficient time to provide for the loans described in subsection (4) of this Section. (3) Cancellation Notices. If, at any time before 10:00 a.m. (Pacific time) on the 24th day of the month preceding an upcominga Debt Service Payment Date for which the District has given a Notice of Insufficiency (or, if the 24th is not a Business Day, the Business Day preceding the 24th), the District determines that there will be sufficient money available in the Debt Service Fund to make the required payment due on the upcoming Debt Service Payment Date, the District shall provide, prior to 5:00 p.m. on the same day, a notice to the City in substantially the form attached hereto as Exhibit B (a “Cancellation Notice”). Delivery of a Cancellation Notice by the District to the City shall not relieve the City of its obligations to make loans upon demand by the District under subsection (4) of this sectionSection. (4) Loans. For as long as any Bonds remainthe Bond remains outstanding, the City shall, no later than 10:00 a.m. on the business dayBusiness Day preceding that Debt Service Payment Date, lend to the District an amount that, when added to the money available in the Debt Service Fund, is sufficient to make all make all payments of principal of and interest on the BondsBond due on the upcoming Debt Service Payment Date. The City shall, upon demand by the District in accordance with Section 3.1, cause the amount of each loan hereunder to be transferred to the District in United States Dollars and in immediately available funds. (5) Method of Notice. Notices of Insufficiency and Cancellation Notices shall be sent by the District to the City Administrative Services Director by hand delivery or facsimileemail (which facsimileemail shall be promptly confirmed by telephone communication to the City Administrative Services Director). The original of each such notice also shall be mailed to the City pursuant to Section 8.3. Any failure by the District to send such notices shall not nullify the City’s obligation to make loans to the District hereunder, but may result in a delay by the City in transferring loan amounts to the District. 8.1.c Packet Pg. 127 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –5– 50858661.1152974391.2 (6) Assumed Payment Under County PFD Agreement. Solely for the purpose of determining whether sufficient money will be available in the Debt Service Fund on any Debt Service Payment Date, the parties may assume that the City will make payments to the District at the times, and in the amounts, required by the County PFD Agreement, except to the extent expressly modified by this Agreement. Section 3.3 Covenants Regarding Refunding, Debt Limit and Additional Bonds. (1) The District covenants that: (a) the final maturity of the Bond shall not be later than the final maturity of the Refunded Bonds; and (b) in each year that the Bond is scheduled to be outstanding, the debt service payable on the Bond shall be less than the debt service that would be payable on the Refunded Bonds if they were not refunded. (2) (1) The District does not intend to submit this Agreement or any indebtedness created hereunder to qualified electors of the District for approval. Under RCW 35.57.030 and existing laws, the District may incur non-voted indebtedness in an aggregate amount equal to one-half of one percent of the value of the taxable property within the District. In light of the foregoing, and to comply with RCW 67.28.130, the District agrees not to incur additional indebtedness after the Bonds areBond is issued unless prior written approval is obtained in accordance with Section 8.7 of this Agreement and Section 19 of the Bond Resolution. (3) (2) In the event the District lacks sufficient non-voted debt capacity to incur indebtedness resulting from a loan from the City in the amount determined under Section 3.2, the District shall incur indebtedness for an amount equal to the District’s remaining non-voted debt capacity, if any, and any loan amount greater than the District’s then-remaining non-voted debt capacity shall be deemed an equity payment by the City to the District in exchange for an interest in the Regional Center, which need not be repaid pursuant to Section 3.4. Within 60 days after any such equity payment by the City, the District shall deliver to the City a quitclaim deed conveying to the City a tenancy-in-common interest in the Regional Center. Such interest shall be a percentage ownership interest in the Regional Center, the numerator of which shall be the sum of such equity payment and the costs of transferring title and recording such quitclaim deed, and the denominator of which shall be the aggregate original principal amounts of: (a) the BondsBond, (b) all bonds issued by the City to finance the Regional Center, and (c) any other bonds issued by the District to finance the Regional Center (excluding the Refunded Bonds, the Prior Note (as defined in the Original Agreement) and any bonds, or any portion thereof, issued to refinance bonds issued by the City or the District to finance the Regional Center). (4) (3) The City will reconvey to the District, by means of a quitclaim deed, all of the City’s interest in the Regional Center acquired pursuant to subsection (2) of this Section if the District pays to the City an amount equal to the sum of: (a) all payments made by the City to the District in exchange for an interest being reconveyed to the District; plus 8.1.c Packet Pg. 128 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –6– 50858661.1152974391.2 (b) all costs incurred by the City relating to the transfer of title and recording of deed(s); plus (c) interest on the sum of the amounts described by clauses (a) and (b), calculated from the date(s) of the City’s payment thereof; plus (d) the costs of transferring title to the District and recording such quitclaim deed. The rate of interest to be used for purposes of this calculation shall be the rate described in Section 3.4(2). (5) (4) The transfers of interest authorized by this Section are intended to reflect the joint and cooperative nature of the financing of the Regional Center pursuant to chapters 35.57, 35.5935.59, and 67.28 RCW. Section 3.4 Repayment Terms. (1) Repayment Terms. The principal amount of each loan to the District hereunder, together with interest thereon calculated as set forth in subsection (2) of this sectionSection, shall be repaid by the District from available Sales Tax Revenue and General Revenue during each calendar year after (a) the Debt Service Fund has been fully funded for such calendar year and (b) reasonable provision has been made for the operating expenses of the Regional Center. Such payments will be applied first, to costs owed to the City, second, to interest owed to the City on account of outstanding loans made under this Agreement, and third, to the principal of all outstanding loans made under this Agreement in the order in which such loans were made. (2) Interest Rate. Each loan made under the terms of this Agreement will bear interest from the date of the loan until the date such loan is repaid. Interest on the loans will be calculated on the basis of a 365/366-day year, for the actual number of days elapsed. The rate of interest borne by each loan hereunder shall be a variable rate equal to the monthly average rate of return on the State of Washington Local Government Investment Pool (or its successor), as determined as of the last day of each month in which a loan is outstanding, and shall change monthly as of the first day of each month in which a loan is outstanding. The City may in its discretion charge a lower rate of interest. Absent manifest error, all calculations of the City Administrative Services Director shall be binding upon the District. (3) Maturity. Unless paid earlier pursuant to subsection (1) of this sectionSection, all loans hereunder shall mature on December 31 of the year of expiration of the District’s authority to impose the Sales Tax under RCW 82.14.390, as it may be amended from time to time, but not earlier than 2026, which is the year that is twenty-five years after the tax was first collected. If any loan has not been repaid under this Agreement on the loan maturity date described in this Section 3.4(3), the City shall acquire an ownership interest in the Regional Center equal to the unpaid principal and interest due to the City on that loan maturity date, and the District shall execute and deliver a quitclaim deed and such other documents as may be 8.1.c Packet Pg. 129 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –7– 50858661.1152974391.2 necessary to convey this interest to the City as described in Section 3.3, and the District’s obligation to repay the loan under this Agreement shall be discharged. Section 3.5 Nature of District’s Obligation. The District’s obligation to make the loan repayments to the City from the sources identified herein and to perform and observe the other obligations on its part contained herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, abatement, or otherwise. The full faith, credit, and resources of the District are hereby pledged for the payment of all amounts owed to the City under this Agreement. The District’s obligations under this Agreement shall continue in effect and shall survive the satisfaction of the District’s obligations under the BondsBond and the Bond Resolution until such time as principal and interest due to the City pursuant to any loan or loans made hereunder have been repaid, together with any costs owed to the City pursuant to Section 6.5 and Article 7. To further its ability to make such payments to the City, the District hereby irrevocably covenants and agrees to continue imposing the Sales Tax as permitted under RCW 82.14.390 for so long as the BondsBond remains outstanding or any District obligation to pay any amount to the City under this Agreement remains outstanding. Section 3.6 Nature of City’s Obligation. The City’s obligation to advance funds to the District in the amounts, at the times, under the conditions, and in the manner described herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, abatement, or otherwise. The full faith, credit, and resources of the City are pledged irrevocably to make the loans, in the amounts, at the times, in the manner, and subject to the limitations described herein, regardless of whether the Regional Center is operating at any particular time. The obligations of the City hereunder shall terminate upon payment in full of the principal of and interest on the BondsBond. For each fiscal year during the term of this Agreement, the City agrees that it will include in its budget and appropriate an amount that the City reasonably expects to be necessary to fulfill its obligation to make loans to the District under the terms of this Agreement. Failure to so budget shall not be a default under this Agreement if the City fulfills its obligation to make loans to the District as required under this Article III.3. Section 3.7 City Acknowledgments. The City acknowledges and agrees that the District will pledge to the payment of the BondsBond: (a) the loan proceeds it receives under this Agreement; (b) the Sales Tax Revenues, junior to the lien granted in connection with the City’s Limited Tax General and Revenue Obligation Refunding Bonds, 20022012; and (c) the District’s General Revenue. ARTICLE 4. Rights of City Upon Making Loans Section 4.1 Rights of the City. If the City has made any loans to the District under this Agreement and such loans have not been repaid in full (whether or not the loan is in default), the City may take any one or more of the following steps: 8.1.c Packet Pg. 130 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –8– 50858661.1152974391.2 (1) The City may have access to and inspect, examine, and make copies of the books and records and any and all accounts and data of the District; and (2) With the consent of the parties to the County PFD Agreement, the City may, but shall not be required to, appoint a manager (which may be the City) or a receiver for the Regional Center. Any manager or receiver appointed pursuant to this subsection (2) shall have, in addition to all the rights and powers customarily given to and exercised by receivers, all rights of the District to manage, operate, and maintain the Regional Center and shall have all other rights of the District to exercise its rights and powers in the same manner and to the same extent that the District could do, including without limitation the execution, enforcement, and termination of contracts providing for management or maintenance of the Regional Center, all on such terms as are deemed best by the City to protect its interests under this Agreement. The City, or the manager or receiver appointed by the City, shall be entitled to receive a reasonable fee for managing the Regional Center. The City shall not enter into an agreement with a manager unless it receives written confirmation from nationally recognized bond counsel that the agreement will not adversely affect the tax-exempt nature of interest on the BondsBond for federal income tax purposes. ARTICLE 5. Additional Obligations and Covenants Section 5.1 Agreement to Issue BondsBond. The District shall issue the BondsBond in accordance with the Bond Resolution and this Agreement in the principal amount of $4,000,000,[ ], which amount does not to exceed the amount necessary to finance or refinance the Regional Center and the Improvements in accordance with the Project Budgetrefund the Refunded Bonds and pay the costs of issuance and sale of the Bond. Section 5.2 Third Party Beneficiary. Each covenant and commitment of the District in the Bond Resolution is incorporated herein for the further benefit of the City, and the City shall be a third party beneficiary of the contract of the District set forth in the Bond Resolution. Section 5.3 Representations and Warranties of the District. (1) Commencement of Construction Prior to January 1, 2004. The District represents that it commenced construction (within the meaning of RCW 82.14.390) of the Regional Center before January 1, 2004. (2) Regarding the Regional Center. The District has, and will have, as long as the Bond or any Bonds or Additional Bonds remain outstanding, good, right, and lawful authority to proceed with the development ofown and operate the Regional Center and to provide for the maintenance, operation, and improvement and construction of the Regional Center. The District shall not release or modify the obligations of any user of the Regional Center that would in any way limit any such user’s obligation to make payment of such rents, rates, fees, or other charges imposed by the District for such use of the Regional Center. The foregoing shall not prohibit the District from establishing reduced rates and charges, or eliminating rates and 8.1.c Packet Pg. 131 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –9– 50858661.1152974391.2 charges, for the use of the Regional Center for certain classes of users of the Regional Center if and as appropriate, as long as charges are applied on a fair and nondiscriminatory basis. Section 5.4 Additional Covenants and of the District. (1) Operation of Regional Center. The District agrees that it shall cause the Regional Center to be operated and maintained in a business-like fashion (including the maintenance of proper and customary property and liability insurance with respect to the Regional Center) as both a “tourism-related facility” (within the meaning of RCW 67.28.080(7)) and a “regional center” (within the meaning of RCW 35.57.020) and shall cause all books and records to be maintained with respect thereto. (2) Reporting. The District shall provide the City (at the notice address set forth in Section 8.3) with a quarterly report summarizing actual financial activity and financial expectations for the following four quarters. (3) No Liens. Neither the City nor the District shall grant or permit any lien (other than consensual liens such as contractors’ liens) against the Regional Center or its interest therein which, if unpaid, might become a lien or charge upon the Sales Tax Revenue, or any part thereof, prior to or superior to the lien of the BondsBond and any Additional Bonds, or which might impair the security of the BondsBond and any Additional Bonds. (4) Enforcement of Obligations. The District shall take all reasonable measures permitted by law to enforce payment to it of all Sales Tax Revenue, including without limitation any payments due to it under the County PFD Agreement, and shall at all times, to the extent permitted by law, defend, preserve, and protect the rights, benefits, and privileges of the District and of the Registered Owners under or with respect to the Bond Resolution. (5) Ownership, Sale, Transfer, or Disposition of the Regional Center. The District shall be the owner of the Regional Center except to the extent the City acquires any interest therein pursuant to Section 3.3 of this Agreement. . Except pursuant to Section 3.3, the District will not sell, transfer or otherwise dispose of any facilities or property (real or personal) comprising a part of the Regional Center, except upon approval by resolution of the Board and only consistent with one or more of the following: (a) The District in its discretion may sell, transfer, or dispose (each, as used in this subparagraphsubsection, a “transfer”) of facilities or property that is not material to the operation of the Regional Center, or which has become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the Regional Center or is no longer necessary, material, or useful to the operation of the Regional Center; or (b) The District in its discretion may transfer facilities or property if the District receives from the transferee in a bona fide, arm’s length transaction an amount equal to the fair market value of the facilities or property so 8.1.c Packet Pg. 132 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –10– 50858661.1152974391.2 transferred. As used herein, “fair market value” means the most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the willing buyer and willing seller each acting prudently and knowledgeably. The proceeds of any transfer under this subparagraph (iiparagraph (b) shall be used (1) to promptly redeem, or irrevocably set aside for the redemption of, the District’s outstanding BondsBond or Additional Bonds, and/or (2) to provide for all or part of the cost of capital improvements and/or additions to or expansions of the Regional Center. Nothing in the foregoing is intended to restrict the transfer of the facilities or property to the City pursuant to the County PFD Agreement or to permit transfers not permitted under the County PFD Agreement. ARTICLE 6. Remedies Upon Default Section 6.1 Remedies of City on Default. Upon the occurrence of a default by the District in its obligations hereunder, the City may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the City may deem most effectual to protect and enforce any of its rights or interests hereunder; provided that the City may not enforce repayment of the loans until repayment in full of the principal of and interest on the BondsBond. Section 6.2 Remedies of District on Default. Upon the occurrence of a default by the City in its obligations to make loans to the District hereunder, the District may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the District may deem most effectual to protect and enforce any of its rights or interests hereunder. Section 6.3 No Remedy Exclusive. No remedy conferred upon or reserved to either party by this Agreement is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute, and either party hereto shall be free to pursue, at the same time, each and every remedy, at law or in equity, which it may have under this Agreement, or otherwise. Section 6.4 No Implied Waiver. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. For the exercise of any remedy, it shall not be necessary to give any notice, other than such notice as may be expressly required herein. 8.1.c Packet Pg. 133 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –11– 50858661.1152974391.2 Section 6.5 Agreement to Pay Attorneys’ Fees and Expenses. If a default arises under any of the provisions of this Agreement and either party hereto should employ attorneys or incur other expenses for the collection of amounts due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the other party contained in this Agreement, on demand therefor, the nonprevailing party shall pay or reimburse the prevailing party for the reasonable fees of such attorneys and such other expenses so incurred. Section 6.6 Dispute Resolution. The parties may mediate any dispute over the interpretation of any terms or conditions under this Agreement. Mediation will be made available upon request of either party. The costs associated with any such mediation shall be shared equally by the parties. ARTICLE 7. Hold Harmless As between the City and the District, the District shall assume the risk of, be liable for, and pay all damage, loss, cost, and expense of any party, including its employees, arising out of the performance of this Agreement, except that caused by negligence and/or willful misconduct solely of the City and its employees acting within the scope of their employment. The District shall hold harmless the City and its officers, elected officials, agents, and employees against all claims, losses, suits, actions, costs, counsel fees, litigation costs, expenses, damages, judgments, or decrees by reason of damage to any property or business and/or any death, injury, or disability to or of any person or party, including any employee, arising out of or suffered, directly or indirectly, by reason of or in connection with the performance of this Agreement or any act, error, or omission of the District or the District’s employees, agents, or subcontractors, whether by negligence or otherwise, but only after repayment in full of the principal of and interest on the BondsBond. The District’s obligation shall include, but not be limited towithout limitation, investigating, adjusting, and defending all claims against the City alleging loss from action, error, or omission or breach of any common law, statutory, or other delegated duty by the District, or the District’s employees, agents, or subcontractors. ARTICLE 8. Miscellaneous Section 8.1 Continuing Disclosure Undertaking of the City. ToIf required to meet the conditions of paragraph (d)(2) of United States Securities and Exchange Commission (“SEC”) Rule 15c2 -12 (the “Rule”), as applicable to a participating underwriter for the BondsBond, the City undertakesshall undertake for the benefit of holdersthe holder of the BondsBond to provide to each NRMSIR and the SID (as those terms are defined in the Rule),the Municipal Securities Rulemaking Board the following annual financial information, in an electronic format and accompanied by identifying information, each as prescribed by the Municipal Securities Rulemaking Board: (i) annual financial statements for the City prepared 8.1.c Packet Pg. 134 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –12– 50858661.1152974391.2 (except as noted in the financial statements) in accordance with generally accepted accounting principles applicable to Washington governmental units such as the City, as such principles may be changed from time to time, which statements need not be audited, except, however, that if and when audited financial statements are otherwise prepared and available to the City they will be provided; (ii) statements of authorized, issued and outstanding general obligation debt of the City; (iii) statements of assessed valuation of property within the City subject to ad valorem taxation for the fiscal year; and (iv) the ad valorem regular property tax levy rate and regular property tax levy rate limit for the fiscal year. Such annual financial information shall be provided not later than the last day of the ninth month after the end of each fiscal year of the City (currently, a fiscal year ending December 31), as such fiscal year may be changed as required or permitted by State law, commencing with the City’s fiscal year ending December 31, 2007. 2017. It may be provided in a single or multiple documents, and may be incorporatedincluded by specific reference to other documents that have been filed with each NRMSIR and the SID, or, if the document incorporated by reference is a “final official statement” with respect to obligations of the City, that has been documents available to the public on the Municipal Securities Rulemaking Board’s Internet Web site or filed with the MSRBSEC. The City’s obligations under this undertaking shall terminate upon the legal defeasance of all of the BondsBond. In addition, the City’s obligations under this undertaking shall terminate if those provisions of the Rule which require the City to comply with this undertaking become legally inapplicable in respect of the BondsBond for any reason, as confirmed by an opinion of nationally recognized bond counsel or other counsel familiar with federal securities laws delivered to the City and the District, and the District provides timely notice of such termination to each NRMSIR or the MSRB and the SID. To the extent authorized by the SEC, the City may satisfy this undertaking by transmitting the required filings using http://www.disclosureusa.org (or such other centralized dissemination agent as may be approved by the SEC)the Municipal Securities Rulemaking Board. Section 8.2 Governing Law; Venue. This Agreement is governed by and shall be construed in accordance with the substantive laws of the State of Washington and shall be liberally construed so as to carry out the purposes hereof. Except as otherwise required by applicable law, any action under this Agreement shall be brought in the Superior Court of the State of Washington in and for Snohomish County. Section 8.3 Notices. Except as otherwise provided herein, all notices, consents, or other communications required hereunder shall be in writing and shall be sufficiently given if addressed and hand delivered or mailed by certified or registered mail, postage prepaid and return receipt requested, as follows: To the City: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Attention: Finance/Administrative Services Director 8.1.c Packet Pg. 135 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –13– 50858661.1152974391.2 Fax: (425) 771-0265Email: [ ] Telephone: (425) 771-0240 To the District: Edmonds Public Facilities District 121 Fifth Avenue North Edmonds, WA 98020 Attention: PFD Treasurer Fax: (425) 771-0265Email: [ ] Telephone: (425) 771-0240 The City or the District may designate any further or different addresses to which subsequent notices, certificates, requests, or other communications shall be sent by giving notice of such change to the other party. Notices shall be deemed served upon deposit of such notices in the United States mail in the manner provided above. Section 8.4 Binding Effect. This Agreement shall inure to the benefit of the City, the District, and the holders of the BondsBond and shall be binding upon the City and the District and their successors. This Agreement may not be assigned. Section 8.5 Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. Section 8.6 Amendments. This Agreement may be amended, changed, modified, or altered by an instrument in writing duly executed by the City and the District (or the successors in title of each) if, in the opinion of bond counsel, such amendment will not adversely affect the security for the BondsBond or tax exemption of interest on the BondsBond. This Agreement may not be terminated until the Bonds areBond is no longer outstanding, unless the City has assumed all liability for payment of the principal of and interest on the BondsBond when due and has pledged its full faith and credit to such payment. Section 8.7 Additional DebtBonds. So long as the Bonds remainBond remains outstanding and the Contingent Loanthis Agreement remains in effect, the District shall not incur any additional indebtedness, other than in the ordinary course of business, without the prior written consent of the City. Such consent shall not be unreasonably withheld if the following conditions are met at the time: (a) The District is not in default under this Agreement or under the Bond Resolution; (b) The proceeds of the additional debt will be used to fund or refund capital expenditures relating to the Regional Center; (c) The additional indebtedness will not cause the District to exceed its non-voted debt capacity under RCW 35.57.030(1); and 8.1.c Packet Pg. 136 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –14– 50858661.1152974391.2 (d) No ownership interest in the Regional Center has been transferred to the City under Section 3.3(2) that has not been transferred back to the District under Section 3.3(3). Unless specified in a separate agreement or an amendment hereto, the City shall be under no obligation to make loans hereunder to pay debt service on any additional debt. Section 8.8 Waiver of Breach. No waiver of any breach of any covenant or agreement contained herein shall operate as a waiver of any subsequent breach of the same covenant or agreement or as a waiver of any breach of any other covenant or agreement, and in case of a breach by either party of any covenant, agreement, or undertaking, the nondefaulting party may nevertheless accept from the other any payment or payments or performance hereunder without in any way waiving its right to exercise any of its rights and remedies provided for herein or otherwise with respect to any such default or defaults that were in existence at the time such payment or payments or performance were accepted by it. Section 8.9 No Rights Created in Third Parties. The terms of this Agreement are not intended to establish or to create any rights in any persons or entities other than the City, the District, and the respective successors and assigns of each. Section 8.10 Time of Essence. Time and all terms and conditions shall be of the essence of this Agreement. 8.1.c Packet Pg. 137 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) –15– 50858661.1152974391.2 Section 8.11 Effective Date of and Termination of Agreement. This Agreement shall take effect and shall supersede the Prior GuaranteeOriginal Agreement asupon the issuance of the date first written aboveBond. Except as provided in Section 3.5, this Agreement shall terminate upon payment in full of all principal of and interest on the BondsBond. Section 3.3 and Article 7 shall survive the termination of this Agreement. Section 8.12 Original Agreement Remains Effective. The Original Agreement, as amended and restated by this Agreement to the extent provided in Section 8.11, is and remains in full force and effect. ORAL AGREEMENTS OR ORAL COMMITMENTS TO LEND MONEY, EXTEND CREDIT, OR FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW. IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed in their respective names by their duly authorized officers, and have caused this Agreement to be dated as of the date set forth on the first page hereof. CITY OF EDMONDS, WASHINGTON EDMONDS PUBLIC FACILITIES DISTRICT Mayor Attest: President, Board of Directors Attest: City Clerk Secretary, Board of Directors 8.1.c Packet Pg. 138 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) My appointment expires 50560950.07 52974391.2 ss. I certify that I know or have satisfactory evidence that and are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the Mayor and Clerk, respectively, of the CITY OF EDMONDS, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this day of July[ ], 2008.2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires ss. I certify that I know or have satisfactory evidence that and are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the President and Secretary, respectively, of Board of Directors of the EDMONDS PUBLIC FACILITIES DISTRICT, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this day of July[ ], 2008.2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at STATE OF WASHINGTON COUNTY OF SNOHOMISH STATE OF WASHINGTON COUNTY OF SNOHOMISH 8.1.c Packet Pg. 139 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) [Executive Director or designee] 50560950.07 52974391.2 City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Exhibit A Form of Notice of Insufficiency VIA FACSIMILEEMAIL (with telephone confirmation) Attention: Finance/Administrative Services Director Re: NOTICE OF INSUFFICIENCY Edmonds Public Facilities District General and RevenueSales Tax Obligation Bonds, 2008Refunding Bond, 2018 The undersigned, a duly authorized officer of the Edmonds Public Facilities District (the “District”), hereby certifies to the City of Edmonds, Washington (the “City”), with reference to the First Amended and Restated Contingent Loan Agreement (the “Agreement”) dated as of July 14, 2008,[ ], 2018, by and between the City and the District, and the above-captioned bondsbond (the “BondsBond”), that: 1. Next Debt Service Payment Date: , 20 2. Debt service due: Principal $ Interest $ Total $ 3. There will be insufficient money available in the Debt Service Fund on the date described in clause (1) to make the debt service payments described in clause (2): Amount expected to be on deposit in the District’s Debt Service Fund: $ Plus the payment the City is required to make on , 20 , pursuant to the County PFD Agreement: $ Total available for debt service: $ 4. Amount of the loan requested is calculated as follows: Debt service total listed in clause (2): $ Less the amount available for debt service, as listed in clause (3): $ Loan Amount : $ Pursuant to Section 3.2 of the Agreement, the City is requested to make a loan to the District no later than , 20 , in the amount listed in clause (4). The City shall cause such amount to be transferred to the District’s Debt Service Fund, in United States Dollars and in immediately available funds. Any capitalized term used herein and not defined shall have the meaning assigned to such term in the Agreement or, if not therein defined, as defined in the Bond Resolution. The individual signing below hereby represents that he or she is an officer of the undersigned and is duly authorized to execute and deliver this document. Dated: , 20 . EDMONDS PUBLIC FACILITIES DISTRICT 8.1.c Packet Pg. 140 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 50560950.0752974391.2 City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Exhibit B Form of Cancellation Notice VIA FACSIMILEEMAIL (with telephone confirmation) Attention: Finance/Administrative Services Director Re: CANCELLATION NOTICE Edmonds Public Facilities District General and RevenueSales Tax Obligation Bonds, 2008Refunding Bond, 2018 The undersigned, a duly authorized officer of the Edmonds Public Facilities District (the “District”), hereby certifies to the City of Edmonds, Washington (the “City”), with reference to the First Amended and Restated Contingent Loan Agreement (the “Agreement”) dated July 14, 2008,[ ], 2018, by and between the City and the District, and the above-captioned bondsbond (the “BondsBond”), that: 1. Next Debt Service Payment Date: , 20 2. Debt service due: Principal $ Interest $ Total $ 3. There will be sufficient money available in the Debt Service Fund on the date described in clause (1) to make the debt service payments described in clause (2): Amount expected to be on deposit in the District’s Debt Service Fund: $ Plus the payment the City is required to make on , 20 , pursuant to the County PFD Agreement: $ Total available for debt service: $ 4. The District’s Notice of Insufficiency and loan request delivered on , 20 is hereby cancelled. Pursuant to Section 3.2 of the Agreement, the City is requested NOT to make a loan to the District with respect to the debt service payments described in clause (2). Any capitalized term used herein and not defined shall have the meaning assigned to such term in the Agreement or, if not therein defined, as defined in the Bond Resolution. The individual signing below hereby represents that he or she is an officer of the undersigned and is duly authorized to execute and deliver this document. Dated: , 20 . EDMONDS PUBLIC FACILITIES DISTRICT [Executive Director or designee] 8.1.c Packet Pg. 141 Attachment: Redline Copy of CLA (Ordinance Amending PFD Contingent Loan Agreement Amendment) 52974396.1 FP DRAFT 3/6/18 CITY OF EDMONDS, WASHINGTON ORDINANCE NO. [_____] AN ORDINANCE of the City of Edmonds, Washington, approving and authorizing the making of loans to the Edmonds Public Facilities District; authorizing the execution and delivery of a contingent loan agreement and related documents; authorizing certain other actions in connection therewith; and fixing a time when the same shall be effective. Adopted [_____], 2018 This document prepared by: Foster Pepper PLLC 1111 Third Avenue, Suite 3000 Seattle, Washington 98101 (206) 447-4400 8.1.d Packet Pg. 142 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement 52974396.1 CITY OF EDMONDS, WASHINGTON Ordinance No. [_____] AN ORDINANCE of the City of Edmonds, Washington, approving and authorizing the making of loans to the Edmonds Public Facilities District; authorizing the execution and delivery of a contingent loan agreement and related documents; authorizing certain other actions in connection therewith; and fixing a time when the same shall be effective. WHEREAS, the City of Edmonds, Washington (the “City”), is authorized by chapter 67.28 RCW to acquire and operate “tourism-related facilities”; and WHEREAS, RCW 67.28.130 authorizes the City and the Edmonds Public Facilities District (the “District”) to participate in the financing of all or any part of a tourism-related facility on such terms as may be fixed by agreement between the respective legislative bodies without submitting the matter to a vote of the electors thereof, unless the provisions of the general laws of this state applicable to the incurring of indebtedness require such submission; and WHEREAS, the City and the District have previously engaged in the cooperative financing, acquisition, construction, equipping, operation and maintenance of a tourism-related facility known as the Edmonds Center for the Arts (the “Regional Center”); and WHEREAS, the District intends to issue its approximately $[_____] Sales Tax Obligation Refunding Bond, Series 2018 (the “Bond”) for the purpose of: (a) refunding the District’s outstanding Sales Tax Obligation and Refunding Bonds, 2008 (the “Refunded Bonds”); and (b) paying the costs of issuance and sale of the Bond (collectively, the “Refunding”); and WHEREAS, in connection with the District’s issuance of the Refunded Bonds, and pursuant to Ordinance No. 3676 and Ordinance No. 3687, the City and District entered into the Contingent Loan Agreement dated as of July 14, 2008 (the “Original Agreement”); and WHEREAS, pursuant to RCW 67.28.130, the City and the District intend to amend and restate the Original Agreement by entering into a First Amended and Restated Contingent Loan Agreement substantially in the form attached hereto as Exhibit A (the “Agreement”) to provide credit support for the Bond to the extent required if the Sales Tax Revenue and General Revenue (as defined in the Agreement) are not sufficient to pay debt service on the Bond; and WHEREAS, the City Council finds and determines that the City’s participation in the Refunding will enable the District to obtain financing at the lowest interest rates available and, because of the mutual economic investments made in the Regional Center by the City and the 8.1.d Packet Pg. 143 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement 52974396.1 District, will benefit both the District and the City, and therefore has determined that it is appropriate and in the best interests of the City and its citizens to execute and deliver the Agreement; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Approval of Agreement . The Agreement attached as Exhibit A, which is hereby incorporated herein by this reference, is approved, and the Mayor is authorized and directed to execute and deliver the Agreement on behalf of the City in substantially the form set forth as Exhibit A, with such changes as may be approved by the Mayor or the Finance Director consistent with its purpose. The Mayor and the Finance Director are each authorized to make such additional adjustments and amendments to the provisions of the Agreement as may be approved by the District and as they deem to be consistent with the purposes of this Ordinance. Section 2. Loans to District Authorized . The City shall make loans to the District at the times, in the amounts, and subject to the terms and conditions specified in the Agreement. Section 3. Transfer of Funds . The City shall make loans to the District by transferring money to the Debt Service Fund (as defined in the Agreement) for the account of District at the times, in the amounts, and subject to the terms and conditions specified in the Agreement. Section 4. General Authorization and Ratification . The Administrative Services Director, the Mayor, and the other appropriate officers of the City are each authorized and directed to take any actions and to execute such documents as in their respective judgment may be necessary or desirable to carry out the terms of, and complete the transactions contemplated in connection with, this Ordinance and the Agreement. The Administrative Services Director is further authorized to give the City’s approval under Section 8.7 of the Agreement for the issuance of Additional Bonds by the District if, in his or her judgment, the conditions in Section 8.7 of the Agreement are satisfied. All actions previously taken in furtherance of and not inconsistent with the provisions of this ordinance are hereby ratified and confirmed in all respects. 8.1.d Packet Pg. 144 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement 52974396.1 Section 5. Effective Date . This ordinance shall take effect and be in full force from and after its passage and five days following its publication as required by law. This ordinance is the exercise of a power delegated to the City Council and is not subject to referendum. PASSED by the City Council at a regular open public meeting thereof this _____ day of [_____], 2018. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: 8.1.d Packet Pg. 145 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement 52974396.1 EXHIBIT A Form of Contingent Loan Agreement [This space intentionally left blank.] 8.1.d Packet Pg. 146 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement 52974396.1 CERTIFICATION I, the undersigned, City Clerk of the City of Edmonds, Washington (the “City”), hereby certify as follows: 1. The foregoing Ordinance No. [_____] (the “Ordinance“) is a full, true and correct copy of the Ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on [_____], 2018, as the Ordinance appears on the minute book of the City; and the Ordinance will be in full force and effect five days after the publication of its summary in the City’s official newspaper; and 2. A quorum was present throughout the meeting and a sufficient number of members of the City Council voted in the proper manner for the passage of the Ordinance. IN WITNESS WHEREOF, I have hereunto set my hand this _____ day of [_____], 2018. CITY OF EDMONDS, WASHINGTON City Clerk ( S E A L ) 8.1.d Packet Pg. 147 Attachment: 52974396-v1-Edmonds _Edmonds PFD bonds _authorizing ordinance (Ordinance Amending PFD Contingent Loan Agreement City Council Agenda Item Meeting Date: 03/13/2018 Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History The Edmonds Public Facilities District (PFD) was awarded three grants; (1) $250,000 from Snohomish County for the roof replacement project (2) $275,000 from Washington State for the roof replacement project and (3) $125,000 for theater improvements. Staff Recommendation Council approve motion: Move to authorize Mayor or their designee to sign an Interlocal Grant Anticipation Loan Agreement with the PFD. Narrative The PFD was awarded three grants; (1) $250,000 from Snohomish County for the roof replacement project (2) $275,000 from Washington State for the roof replacement project and (3) $125,000 for theater improvements. All three grants are reimbursement grants. In other words, the PFD has to pay the roof replacement and theater improvement expenses before they can bill the county or the state for the grant proceeds. The PFD does not have the funds to pay the roof replacement or theater improvement expenses, which drives the need for the interim financing from the City. The timeline for the Grant Anticipation Loan is expected to begin in April of 2018 and end in August of 2018. How the Grant Anticipation Loan will work Example: (1) As an example, the PFD receives an invoice from their contractor for $50,000. (2) The PFD will forward a copy of the invoice to City of Edmonds Finance Department. (3) Finance will cut a check for $50,000 payable to the PFD upon receipt and verification of the invoice. (4) The PFD will bill the grantor agencies for a total of $50,000. (5) The PFD will pay the City the grant proceeds to the City upon receipt of the receive the grant proceeds. The lapse time between the PFD billing the grant agencies and receipt of the grant proceeds is approximately 3 to 4 weeks, based on past experience. The attached Interlocal Grant Anticipation Loan Agreement authorizes the Mayor or their designee to loan the PFD funds that will be paid back to the City with the PFD’s grant proceeds plus interest. The ILA requires the PFD: 8.2 Packet Pg. 148 1) To provide the City with documentation supporting each loan request. This documentation must include copies of invoices from vendor(s) contracted to replace the roof or expenses related to the theater improvements. 2) The Agreement states that the PFD will bill the grantor agencies monthly or as invoices are paid. 3) The PFD will apply the entire grant proceeds received as payment to the City upon receipt of the grant proceeds. 4) The interest rate charge will be set at the Washington State Local Government Investment Pool (LGIP) monthly investment return rate. Attachments: 2018-03-08 bridge loan agreement Edmonds PFD 8.2 Packet Pg. 149 DRAFT 3/8/18 BRIDGE LOAN AGREEMENT by and between THE CITY OF EDMONDS and THE EDMONDS PUBLIC FACILITIES DISTRICT relating to the following THREE GRANTS AWARDED TO THE EDMONDS PUBLIC FACILITIES DISTRICT: (1) $250,000 FROM SNOHOMISH COUNTY & (2) $275,000 FROM THE STATE OF WASHINGTON (3) $125,000 FROM SNOHOMISH COUNTY Dated as of [_____], 2018 8.2.a Packet Pg. 150 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 52974391.2 TABLE OF CONTENTS ARTICLE 1. Recitals .................................................................................................................................................. 1 ARTICLE 2. Loans to the District; Repayment Terms ........................................................................................... 3 Section 2.1 Loans to the District ......................................................................................................................... 3 Section 2.2 Loan Procedures; Time and Amount of Loans ................................................................................. 3 Section 2.3 Covenants Regarding Debt Limit. .................................................................................................... 4 Section 2.4 Repayment Terms. ............................................................................................................................ 4 ARTICLE 3. Rights of City Upon Making Loans .................................................................................................... 5 Section 3.1 Rights of the City .............................................................................................................................. 5 ARTICLE 4. Remedies Upon Default ....................................................................................................................... 5 Section 4.1 Remedies of City on Default ............................................................................................................ 5 Section 4.2 Remedies of District on Default ....................................................................................................... 5 Section 4.3 No Remedy Exclusive ...................................................................................................................... 5 Section 4.4 No Implied Waiver ........................................................................................................................... 5 Section 4.5 Agreement to Pay Attorneys’ Fees and Expenses ............................................................................ 6 Section 4.6 Dispute Resolution ........................................................................................................................... 6 ARTICLE 5. Hold Harmless ...................................................................................................................................... 6 ARTICLE 6. Miscellaneous ........................................................................................................................................ 6 Section 6.1 Governing Law; Venue .................................................................................................................... 6 Section 6.2 Notices .............................................................................................................................................. 7 Section 6.3 Binding Effect .................................................................................................................................. 7 Section 6.4 Severability ....................................................................................................................................... 7 Section 6.5 Amendments. .................................................................................................................................... 8 Section 6.6 Waiver of Breach .............................................................................................................................. 8 Section 6.7 No Rights Created in Third Parties ................................................................................................... 8 Section 6.8 Time of Essence................................................................................................................................ 8 Section 6.9 Effective Date of and Termination of Agreement ............................................................................ 9 8.2.a Packet Pg. 151 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) BRIDGE LOAN AGREEMENT BY AND BETWEEN THE CITY OF EDMONDS AND THE EDMONDS PUBLIC FACILITIES DISTRICT RELATING TO THE FOLLOWING THREE GRANTS AWARDED TO THE EDMONDS PUBLIC FACILITIES DISTRICT: (1) $250,000 FROM SNOHOMISH COUNTY & (2) $275,000 FROM THE STATE OF WASHINGTON This BRIDGE LOAN AGREEMENT (this “Agreement”) is dated as of [_____], by and between THE CITY OF EDMONDS (the “City”), a code city organized under the laws of the State of Washington, the EDMONDS PUBLIC FACILITIES DISTRICT (the “District”), a municipal corporation established by the City of Edmonds and duly organized and existing under and by virtue of the laws of the state of Washington (together, the “Parties”). The City and the District enter into this Agreement solely for the purpose of facilitating the District’s use of certain grant funds that were awarded to the District for the purpose of replacing the roof on the Edmonds Center for the Arts. The Parties agree as follows: ARTICLE 1. Recitals The following facts and circumstances form the background of this Agreement: 1. The District is a duly organized and legally existing municipal corporation of the State of Washington. The District and the City are authorized by applicable provisions of state law, including chapters 35.57 and 35.59 RCW and RCW 82.14.390, to acquire, construct, own, remodel, maintain, equip, repair, and operate a regional center (including multipurpose community centers and special events centers) and related parking facilities. 2. The City and the District have the authority to enter into interlocal agreements under chapters 35.57, 35.59, and 67.28 RCW for joint and cooperative action, including provisions to finance joint or cooperative undertakings, multipurpose community centers, regional centers, and tourism-related facilities, and to provide for services to be provided by one government to another. 8.2.a Packet Pg. 152 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 2 3. The District’s Board of Directors (the “Board”) previously found and determined that the residents of the District and the region would benefit from the District’s acquisition, construction, operation, and maintenance of a performing arts center, known as the Edmonds Center for the Arts (the “Regional Center”), which provides for meetings, conferences, community events, trade shows, and artistic, musical, theatrical, or other cultural exhibitions, presentations, or performances. 4. As authorized by RCW 35.57.040(1)(d) and RCW 82.14.390, the District has since 2001 imposed and collected a 0.033% sales and use tax to assist in financing the design, development, acquisition, construction, operation, and management of the Regional Center, which taxing authority will expire when the bonds issued to finance or refinance the construction of the Regional Center and related parking facilities are retired, but not later than 2041, which is forty years after the tax was first collected. 5. The District has entered into the County PFD Agreement (the “County PFD Agreement”) with the City, the Snohomish County Public Facilities District (the “County PFD”) and Snohomish County (the “County”), dated November 4, 2002, as amended, regarding the joint development and operation of the Regional Center and pursuant to which the City, the County PFD, and the County agreed to make payments to the District to support such joint development and operation, and pursuant to which the District has agreed to make certain payments to the City in support of the City’s Limited Tax General Obligation Refunding Bonds, 2012 (the “City Bonds”) issued to refund bonds issued by the City pay a portion of the costs of acquisition and development of the Regional Center. 6. In Section C.1.(b) of the County PFD Agreement, the parties “reserve[d] the right to make or to agree to make, additional payments or transfers among themselves with respect to the Edmonds Center For the Arts, so long as such agreements and/or payments are consistent with the terms of this Agreement.” 7. The District was awarded three grants to pay for replacing the roof of the Regional Center: (1) a $250,000 grant from Snohomish County; (2) a $275,000 grant from the State of Washington (3) a $125,000 grant from Snohomish County. All three grants are funded on a reimbursement basis. In other words, the District has to pay the roof replacement expenses before the District can bill the county or the state for the grant proceeds. The combined total of the three grants described in this recital shall be referenced below as the Grant Funds. 8. The District does not have sufficient funds to pay the initial roof replacement expenses as required by the three grants. The District has requested that the City provide such funds on an interim basis to serve as a bridge loan until the District can bill the two grant funding agencies and actually receive funds, incrementally, from the grant funding agencies. 9. The City is willing to provide such a bridge loan and has authorized the execution of this Agreement pursuant to Ordinance No. [_____], adopted on [_____], 2018. 8.2.a Packet Pg. 153 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 3 ARTICLE 2. Loans to the District; Repayment Terms Section 2.1 Loans to the District The City shall lend money to the District at the times and in the amounts set forth in this Section 2. The District shall borrow the amounts described above from the City pursuant to this Agreement for the purpose of paying the contractors and vendor who are performing the roof replacement work on the Edmonds Center for the Arts. The City irrevocably agrees to disburse all loans made hereunder directly to the District, and the District irrevocably agrees to immediately apply all such amounts received by it for the purpose of meeting its obligations to the contractors and vendors who are working on the Edmonds Center for the Arts roof project and in a manner that is consistent with the terms of the three grants. The aggregate principal amount of outstanding loans to be made by the City pursuant to this Agreement shall not exceed $525,000. The loans authorized by this Section are intended to reflect the joint and cooperative nature of the financing of the Regional Center pursuant to chapters 35.57, 35.59, and 67.28 RCW. Section 2.2 Loan Procedures; Time and Amount of Loans (1) Payment Schedule. The District shall provide the City with an estimated payment schedule from the contractor(s) and vendor(s) doing the work before the work is commenced. The payment schedule should be linked to construction progress milestones so the payments made by the District do not get ahead of the work. (2) Documentation of Construction Costs Incurred. The District’s contracts with its contractor(s) and vendor(s) shall require contractor(s) and vendor(s) to invoice the District no less frequently than once per month and in a format with sufficient detail to comply with any requirements of the granting agencies. Upon receipt of an invoice from a contractor or vendor, the District shall immediately forward it to the City. (3) Method of Obtaining Bridge Loan Funds. Invoices from contractor(s) and vendor(s) shall be sent by the District to the City Administrative Services Director by hand delivery or email (which email shall be promptly confirmed by telephone communication to the City Administrative Services Director). A copy of each such invoice also shall be mailed to the City pursuant to Section 6.2. Any failure by the District to send such notices shall not nullify the City’s obligation to make loans to the District hereunder, but may result in a delay by the City in transferring loan amounts to the District. The City shall make a bridge loan to the District for the full amount of each invoice received within ___ business days of receiving the invoice. The District shall then pay the contractor(s) and vendor(s) from its own account. (4) Monthly Invoicing of Grant Agencies. The District shall, no less frequently than once a month, invoice the granting agencies seeking reimbursement pursuant to the terms of the grants for any amounts funded by the City pursuant to this Agreement. 8.2.a Packet Pg. 154 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 4 (5) District’s Use of Grant Proceeds. Upon receiving grant proceeds from the granting agencies, the District shall transfer all such funds to the City within ___ business days. The District shall not use the Grant Funds for any purpose other than repayment to the City of the costs advances pursuant to this Agreement. Section 2.3 Covenants Regarding Debt Limit. (1) The District does not intend to submit this Agreement or any indebtedness created hereunder to qualified electors of the District for approval. Under RCW 35.57.030 and existing laws, the District may incur non-voted indebtedness in an aggregate amount equal to one-half of one percent of the value of the taxable property within the District. In light of the foregoing, and to comply with RCW 67.28.130, to the extent that the District has agreed to obtain approval from third parties prior to incurring additional indebtedness, and to the extent that the indebtedness contemplated herein would violate the District’s earlier covenants to that effect, the District agrees to comply with the terms of its earlier covenants prior to seeking funds from the city under this Agreement. Section 2.4 Repayment Terms. (1) Repayment Terms. The principal amount of each loan to the District hereunder, together with interest thereon calculated as set forth in subsection (2) of this Section, shall be repaid by the District from the Grant Funds described above. Such Grant Funds shall be applied first, to costs owed to the City, second, to interest owed to the City on account of outstanding loans made under this Agreement, and third, to the principal of all outstanding loans made under this Agreement in the order in which such loans were made. (2) Interest Rate. Each loan made under the terms of this Agreement will bear interest from the date of the loan until the date such loan is repaid. Interest on the loans will be calculated on the basis of a 365/366-day year, for the actual number of days elapsed. The rate of interest borne by each loan hereunder shall be a variable rate equal to the monthly average rate of return on the State of Washington Local Government Investment Pool (or its successor), as determined as of the last day of each month in which a loan is outstanding, and shall change monthly as of the first day of each month in which a loan is outstanding. The City may in its discretion charge a lower rate of interest. Absent manifest error, all calculations of the City Administrative Services Director shall be binding upon the District. (3) Maturity. Unless paid earlier pursuant to subsection (1) of this Section, all loans hereunder shall mature on December 31, 2018. If any loan has not been repaid under this Agreement on the loan maturity date described in this Section, the remaining loan balance shall be converted to a debt under the Contingent Loan Agreement then in effect between the City and the District and the City shall acquire an ownership interest in the Regional Center equal to the unpaid principal and interest due to the City on that loan maturity date, and the District shall execute and deliver a quitclaim deed and such other documents as may be necessary to convey 8.2.a Packet Pg. 155 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 5 this interest to the City as described in the Contingent Loan Agreement, and the District’s obligation to repay the loan under this Agreement shall be discharged. ARTICLE 3. Rights of City Upon Making Loans Section 3.1 Rights of the City If the City has made any loans to the District under this Agreement and such loans have not been repaid in full (whether or not the loan is in default), the City may have access to and inspect, examine, and make copies of the books and records and any and all accounts and data of the District. ARTICLE 4. Remedies Upon Default Section 4.1 Remedies of City on Default Upon the occurrence of a default by the District in its obligations hereunder, the City may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the City may deem most effectual to protect and enforce any of its rights or interests hereunder; provided that the City may not enforce repayment of the loans until the District has repaid in full of the principal of and interest on its outstanding bonds. Section 4.2 Remedies of District on Default Upon the occurrence of a default by the City in its obligations to make loans to the District hereunder, the District may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the District may deem most effectual to protect and enforce any of its rights or interests hereunder. Section 4.3 No Remedy Exclusive No remedy conferred upon or reserved to either party by this Agreement is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute, and either party hereto shall be free to pursue, at the same time, each and every remedy, at law or in equity, which it may have under this Agreement, or otherwise. Section 4.4 No Implied Waiver 8.2.a Packet Pg. 156 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 6 No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. For the exercise of any remedy, it shall not be necessary to give any notice, other than such notice as may be expressly required herein. Section 4.5 Agreement to Pay Attorneys’ Fees and Expenses If a default arises under any of the provisions of this Agreement and either party hereto should employ attorneys or incur other expenses for the collection of amounts due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the other party contained in this Agreement, on demand therefor, the nonprevailing party shall pay or reimburse the prevailing party for the reasonable fees of such attorneys and such other expenses so incurred. Section 4.6 Dispute Resolution The parties may mediate any dispute over the interpretation of any terms or conditions under this Agreement. Mediation will be made available upon request of either party. The costs associated with any such mediation shall be shared equally by the parties. ARTICLE 5. Hold Harmless As between the City and the District, the District shall assume the risk of, be liable for, and pay all damage, loss, cost, and expense of any party, including its employees, arising out of the performance of this Agreement, except that caused by negligence and/or willful misconduct solely of the City and its employees acting within the scope of their employment. The District shall hold harmless the City and its officers, elected officials, agents, and employees against all claims, losses, suits, actions, costs, counsel fees, litigation costs, expenses, damages, judgments, or decrees by reason of damage to any property or business and/or any death, injury, or disability to or of any person or party, including any employee, arising out of or suffered, directly or indirectly, by reason of or in connection with the performance of this Agreement or any act, error, or omission of the District or the District’s employees, agents, or subcontractors, whether by negligence or otherwise, but only after the District has repaid in full the principal of and interest on the District’s outstanding bond(s). The District’s obligation shall include, without limitation, investigating, adjusting, and defending all claims against the City alleging loss from action, error, or omission or breach of any common law, statutory, or other delegated duty by the District or the District’s employees, agents, or subcontractors. ARTICLE 6. Miscellaneous Section 6.1 Governing Law; Venue 8.2.a Packet Pg. 157 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 7 This Agreement is governed by and shall be construed in accordance with the substantive laws of the State of Washington and shall be liberally construed so as to carry out the purposes hereof. Except as otherwise required by applicable law, any action under this Agreement shall be brought in the Superior Court of the State of Washington in and for Snohomish County. Section 6.2 Notices Except as otherwise provided herein, all notices, consents, or other communications required hereunder shall be in writing and shall be sufficiently given if addressed and hand delivered or mailed by certified or registered mail, postage prepaid and return receipt requested, as follows: To the City: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Attention: Finance/Administrative Services Director Email: [Scott.James@edmondswa.gov] Telephone: (425) 771-0240 To the District: Edmonds Public Facilities District 121 Fifth Avenue North Edmonds, WA 98020 Attention: PFD Treasurer Email: [_____] Telephone: (425) 771-0240 The City or the District may designate any further or different addresses to which subsequent notices, certificates, requests, or other communications shall be sent by giving notice of such change to the other party. Notices shall be deemed served upon deposit of such notices in the United States mail in the manner provided above. Section 6.3 Binding Effect This Agreement shall be binding upon the City and the District and their successors. This Agreement may not be assigned. Section 6.4 Severability In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 8.2.a Packet Pg. 158 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 8 Section 6.5 Amendments. This Agreement may be amended, changed, modified, or altered by an instrument in writing duly executed by the City and the District (or the successors in title of each). Nothing in this Agreement shall be construed to amend any prior agreement between the parties, including but not limited to the prior Contingent Loan Agreement between the City and the District and nothing herein is intended to adversely affect the security for any outstanding bond(s) of the District or tax exemption of interest on such bond(s). Section 6.6 Waiver of Breach No waiver of any breach of any covenant or agreement contained herein shall operate as a waiver of any subsequent breach of the same covenant or agreement or as a waiver of any breach of any other covenant or agreement, and in case of a breach by either party of any covenant, agreement, or undertaking, the nondefaulting party may nevertheless accept from the other any payment or payments or performance hereunder without in any way waiving its right to exercise any of its rights and remedies provided for herein or otherwise with respect to any such default or defaults that were in existence at the time such payment or payments or performance were accepted by it. Section 6.7 No Rights Created in Third Parties The terms of this Agreement are not intended to establish or to create any rights in any persons or entities other than the City, the District, and the respective successors and assigns of each. Section 6.8 Time of Essence Time and all terms and conditions shall be of the essence of this Agreement. 8.2.a Packet Pg. 159 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 9 Section 6.9 Effective Date of and Termination of Agreement This Agreement shall take effect upon mutual execution. This Agreement shall terminate upon the occurrence of both of the following: 1) receipt by the District of all Grant Funds awarded to the District; and 2) either repayment in full of all principal of and interest on the bridge loan(s), or, in the event that the Grant Funds are insufficient to all repayment in full, conversion of any outstanding balance on the bridge loans to interests in the property pursuant to the terms of the Contingent Loan Agreement then in effect. Article 5 shall survive the termination of this Agreement. ORAL AGREEMENTS OR ORAL COMMITMENTS TO LEND MONEY, EXTEND CREDIT, OR FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW. IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed in their respective names by their duly authorized officers, and have caused this Agreement to be dated as of the date set forth on the first page hereof. CITY OF EDMONDS, WASHINGTON __________________________________ Mayor Attest: __________________________________ City Clerk EDMONDS PUBLIC FACILITIES DISTRICT _________________________________ President, Board of Directors Attest: _________________________________ Secretary, Board of Directors 8.2.a Packet Pg. 160 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) STATE OF WASHINGTON COUNTY OF SNOHOMISH ss. I certify that I know or have satisfactory evidence that ____________ and _____________ are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the Mayor and Clerk, respectively, of the CITY OF EDMONDS, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this ______ day of [_____], 2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires STATE OF WASHINGTON COUNTY OF SNOHOMISH ss. I certify that I know or have satisfactory evidence that ____________ and _____________ are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the President and Secretary, respectively, of Board of Directors of the EDMONDS PUBLIC FACILITIES DISTRICT, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this ______ day of [_____], 2018. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires 8.2.a Packet Pg. 161 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) 8.2.a Packet Pg. 162 Attachment: 2018-03-08 bridge loan agreement Edmonds PFD [Revision 1] (Edmonds Public Facilities Grant Anticipation Loan/Bridge Loan) City Council Agenda Item Meeting Date: 03/13/2018 Authorizing the Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot Staff Lead: Scott James Department: City Clerk's Office Preparer: Scott Passey Background/History The City entered into a Property Use Permit Agreement with Security Pacific Bank in 1989 to operate a municipal parking lot on Fourth Avenue. This agreement provided for 25 stalls (11 stalls provide free 3- hour parking, and the remaining 14 stalls were leased to City residents for a monthly fee of $25). This Agreement expired April 20, 1992. In 1992, Security Pacific Bank was acquired by Seattle First National Bank. At that time, the City of Edmonds entered into an agreement to extend the contract on a month-to-month basis. Since then, the City has continued to operate this parking lot on a month-to-month informal basis for a monthly fee of $300. The 14 individual parking spaces are leased to City residents for a $100 monthly fee. One of the stalls is unusable due to difficult parking geometry; therefore, there are now a total of 13 stalls available for lease. The property has since been acquired by Bank of America, and the new owners have requested an increase to the monthly lease payment. The rent payable under the Use Permit is increased from $300 to $416.67 per month. Staff Recommendation Authorize the Mayor to execute the Property Use Permit Addendum to continue operation of the Fourth Avenue Municipal Parking Lot on a month-to-month basis. Narrative N/A Attachments: City of Edmonds Use Parking Lot Permit Addendum 4th Ave Parking Lot Lease 8.3 Packet Pg. 163 8.3.a Packet Pg. 164 Attachment: City of Edmonds Use Parking Lot Permit Addendum (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue 8.3.a Packet Pg. 165 Attachment: City of Edmonds Use Parking Lot Permit Addendum (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue 8.3.a Packet Pg. 166 Attachment: City of Edmonds Use Parking Lot Permit Addendum (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue April 14, 1989 ( SECURITY S PACIFIC ~BANK Larry S. Naughten, Mayor City of Edmonds Civic Center Edmonds, WA 98020 Re: Parking Agreement --Edmonds, 026 Dear Mayor Naughten: Security Pacific Bank Washington NA PO Box 3966 Seattle WA 98124-3966 RECEIVED APR 18 1989 Uecuti~a Offices Enclosed is a completed parking document for the management of the upper level parking at our Edmonds branch. It is an exciting prospect having the City involved in this. We are looking forward to the next three years. Donne Durst Real Estate Associate Corporate Real Estate -N.W., N06-2 (206) 621-3478 DD:lf cc: Lyle Gustafsen Enclosure 8.3.b Packet Pg. 167 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) June 2, 1989 MEMO TO: Gayle Santopolo Accounts Payable Clerk FROM: Art Housler Administrative Services Director SUBJECT: PROPERTY LEASE Attached is a lease with Security Pacific Bank for the parking lot. The lease runs until April 20, 1992. The City is required to pay $300 on the first of each month. Since I just received this, I was unaware of the agreement and as a result the May and June payments were not processed. Pl ease prepare a prewri tten warrant in the amount of $600 as soon as possible to cover these payments, and establish a file so that you can automatically make monthly payments from the Off Street Parking Fund #124. AJH/km Attachment c: Mary Lou Block Bobby Mi 11 s Jim Barnes Bob Alberts Jackie Parrett Chuck Day AH060291/TXTKDM25 8.3.b Packet Pg. 168 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) PROPERTY USE PERMIT THIS AGREEMENT is made this ')l/! day of &µL , 1989 by and between SECURITY PACIFIC BANK WASHINGTON, ' (herein "SPBW"J and City of Edmonds (herein "Permittee"). l. Grant ot Use. In consideration of the mutual benefits to be derived heretrom, and in oonsideration or the parformanoa by the Parmitt•• of th covenant•, term• and gonditiona hereinafter ••t forth, SPBW hereby grants to Per mittee, the nonexoluaiva lic•n•• and permission to enter and be upon See Exh i bit 11 A11 (herein the "Property") for the purpose11 described below. 2. fe~mitted Uqes. Permittee may use the Property only purposes daaignated below (check box): for the (!{A. DB. Parking on that portion of the Prop~rty designated in Exhibit A her eto. Other Such use shall be limited to the designated portion ot the Property described in Exhibit A hereto. 3. Days and Hours of Use~ during the days and hour• boxes); Permittee may use the Property only designated below (check appropriate ~A. [!(a. D c. ~o. Hours; 24 hours a day Days: 7 days a week Month to Month. The Property Use Permit granted herein shall be on a month-to-month basis. Oth•r Tenn sha 11 be for 3 years be ginning May 1, 1989 and end1ng-Apti I 20 , 1992 . · (If term is over one--y-e_a_r~n-o-tariea required) 4. Permit Fee. If this Permit is on a month-to-month basis, Permittee shall pay to SPBW monthly, in advance on the first day of each mont h until revocation or termination of this Permit, the sum of N/A . p e r month. (The first and last month's fee shall be prorated if the term commences or terminates on other than the first or last day of the month.) If this Permit is on other than~ month-to-month basis, Permittee shall pay to SPBW the sum of $300 · 00 pe r month which shall be payable aa follows:--'ln allvance cHrthe tfrs t day Of each month throughotJt trye term • 8.3.b Packet Pg. 169 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) 5. Tormination. It this Permit is on a month-to-month baai•, this Permit will terminate and expire on the thirtieth (30th) day following the date written notice is mailed by either party to the other, which termination date shall be designated in the written notice. [If the thirtieth (30th) day following the mailing of the written notice is on other than the last day of the month, Permittee shall only pay the appropriate prorated Permit tee tor the last month.] If this Permit is on other than a month-to-month basis, this Permit shall terminate on the last date designated in Paragraph 3 above. 'l'hia Permit may not be extended or renewed except by written agreement signed by both Permittee and SPBW. Termination or expiration of this Permit shall not affect or limit any obligation or liability of Permittee arising or incurred, or relating to acts, omissions or matters occurring prior to such expiration or termination. 6. ComgliancQ with Llliili.Jl.ruJ....RW..e.a. .... Permlttae shall at all times exercise its riqhts herein in accordance with all applicable statutes, ordinances, orders, rulea and regulations ot any public authority having jurisdiction. Permittee shall obtain any government permit•, and •hall pay any government t~••, relatinq to the use ot the Property described in Paragraph 2 above, and ahall indemnify SPBW from any tees or penalties which may ba a•••••ed against SPBW on account of Permittea's failure to comply with the provisions of this Paragraph. 7. Alterations. Permittee shall make no alterations or changes to the Property with SPBW'a prior written consent, which consent SPBW may grant or withhold in its sole and absolute diacretion. a. Use Restrictions. Permittee shall at all times conduct its use of the Property so as not to interfere with, obstruct or endanger SPBW'a operation• or facilities. SPBW may from time to time, at its sole discretion, promulgate rules and regulation• with regards to Permittee's use of the Property, and Permittee shall faithfully comply with such rules and regulations. 9. Tbird Party Rights. SPBW reserves all rights with respect to the Property, including without limitation, the right to grant licenses and permits to others subject to the rights granted in thia Permit. SPBW does not warrant title to the Property and •hall not be liable tor any a•tect thereto. 10. Agswngtion--.QL__Risk. PERMITTEE ACKNOWLEDGES THAT SPBW MAKES NO REPRESENTATION OR WARRANTY WHATSOEVER, EXPRESS OR IMPLIED, AS TO THE QUALITY OR CONDITION OF THE PROPERTY, OR THE SUITABILITY OR FITNESS OF THE PROPERTY FOR ANY USE WHATSOEVER, KNOWN OR UNKNOWN TO SPBW. IN NO EVENT SHALL SPBW BE RESPONSIBLE FOR DEFECTS OR FAULTS, IF ANY, IN THE PROPERTY, OR FOR REMEDYING OR REPAIRING THE SAME. PERMITTEE WARRANTS THAT PERMITTEE HAS INSPECTED THE PROPERTY AND IS FULLY SATISFIED WITH THE SAME IN ALL RESPECTS "AS-IS," "WHERE-IS," "WITH ANY AND ALIJ FAULTS." PERMITTEE ASSUMES ALL RISK OF PROPERTY DAMAGE AND BODILY INJURY TO PERMITTEE AND OTHERS, IN CONNECTION WITH THE EXERCISE BY PERMITTEE, OR BY PERMITTEE' S 8.3.b Packet Pg. 170 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) EMPLOYEES, AGENTS, CUSTOMERS, GUESTS, INVITEES OR TENANTS, OF THE RIGHTS HEREUNDER. ll. Release ond Indomn1ty. Permittee does hereby release, indemnity, and promise to defend and save harmless SPBW trom and against ony and all liability, lose, damage, expense, actions and claims, including costs and reasonable attorney's fees incurred by SPBW in defense thereof, asserting or arising directly or indirectly on account of or out of acts or omisaions of Permittee and/or Permitt••'• agents, employee•, ou•tom•r•, 9ueat•, invit••• or tenants, in th• exerciae ot rights granted herein. 12. Insurance. Permittee shall obtain and keep in force during the term of this Permit, the following insurance policiea, which policies shall name SPBW as additional named insured an~ a currant Certiticate ot Insurance evidencing •uch insurance ahall be delivered to SPBW b~tore usin~ or oocupyin9 the Property (check boX) I DA. De. Liability insurance. Combined single limit, bodily injury, and property damaqe inauranoe inaurin9 Permitt•• and SPBW, against any liability arising out ot the ownership, use, occupancy, or maintenance of the Property by Permittee. such insurance •hall be a combined, ain9l• limit policy in an amount not l••• than per occurrence. Property insurance. form acceptable to All risk property insurance, in a SPBW, in the minimum amount ot ~c. ** _____ _ 13. Notice§. Notices required to be in writing under this Per11it shall be given as follows: To SPBW To Permittee: Security Pacific Bank Washington Corporate Real Eatate -NW, N06-2 P.O. Box 3966 Seattle, WA 98124 Attention: -· Ci ty of EdmoncJ ... ______ _ 505 Bil 1 Street Edmonds. WA 98020 Attn: Larry Naygbten Notices shall be deemed effective, if mailed, postage prepaid, certified or registered mail, return receipt requested, or upon delivery thereof. Either party may change the address to which notices may be given by 9iving notice aa above provided. 14. Assignment. Permittee may not assign its rights hereunder without the prior written consent of SPBW, which consent SPBW may grant or withhold on it• sole and absolute diacretion. ** C. Liability insurance. Self insurance as a member of the Washington City's Insurance Authority. In addition an umbrella policy to cover catastrophic loss. Evidence of such coverage shall be attached and by reference made a part thereof. Approved by J. Mires per phone 3/23/89. 8.3.b Packet Pg. 171 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) 15. Successors. Subject to the preceding paragraph, the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective auccesaora, heirs and asaigna. 16. Attorney's Fees. In the event that suit is instituted to enforce this Agreement or make any claim arising hereunder, whether brought in contract or in tort, the prevailing party shall be entitled to its costs, together with it• reasonable attorney'• fees, includinq the cost of staff counsel. 17. Recording. Thia Agreement shall not b• recorded by Permi tt••. EXECUTED as ot the date hereinabove tirat ••t forth. Sacur~rPacific Bank Waahington BY: ~ 1~G\.tA \ ~~ \ NA ITS: 01(!8 ,i?~IS'/ l:::)e-.c;- ACCEPTED AND AGREED TO: 8.3.b Packet Pg. 172 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) STATE OF WASHINGTON ) ) S!>. COUNTY OF SNOHOMISH ) On this 7th day of April, 1989, before me personally appeared LARRY S. NAUGHTEN, to me known to be the MAYOR OF THE CITY OF EDMONDS, the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he was au- thorized to execute said instrument. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. ~ff/~ N1TARPOBLICiria no for the state of Washington, residing at Edmonds in said County. My commission ex- pires 1-25-1990. Property Use Permit/Security Pacific Bank parking lot, Edmonds. 8.3.b Packet Pg. 173 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) .• .. .. ·~ 1 .. . t . ~ • I I I • I . • ~I ~· }! -! t • I I I ,\ - • .a .. ~ _. 0 ~ \ \ \ . \ ~ • L . •· ' ' . • ~11'2e"6r---------- ··-----·--· EDn~:ms ~1,s:: 1 :1s1~:1 :!L?C :c "C" ,. ~ &o' 8.3.b Packet Pg. 174 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) STATE OF WASHINGTON) )ss. COUNTY OF ) on this ;ad! day of #17/£/L , 1~, before me personally appeared /?4it A>61Bla ~. ttMh@ to me known to be the UICE /J/2.ES!ffPr of SECURITY PACIFIC BANK WASHINGTON, the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corpoz:·ation, for the uses and purposes therein mentioned, and on oath stated tpat he was authorized to execute said instrument. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. 8.3.b Packet Pg. 175 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) CITY OF EDMONDS CIVIC CENTER • EDMONDS, WA 98020 • (206) 775-2525 September 11, 1992 Ms. Connie Sumulong Seattle First National Bank Bank Properties Division P.O. Box 34033 Floor 16 Seattle, WA 98124 Dear Ms. Sumulong: LAURA M. HALL MAYOR Thank you for your telephone call concerning the expiration of the Property Use Agreement for a a mumcipal parking lot between Security Pacific Bank and the City of Edmonds. The expiration of this agreement definitely slipped by us, and I do apologize for this oversight. I also realize the two banks have been going through a merger and apparently this is an appropriate time to request a renewal to extend the use of this property for a municipal parking lot. Parking in the downtown area of Edmonds is extremely limited. Utilization of that portion of the Security Pacific Bank's parking lot has provided a means to ease a burden to the residential areas by providing additional parking for various merchants, their employees, shoppers and general visitors to downtown Edmonds. The parking lot provides for 25 stalls, of which 11 stalls are free 3-hour parking. The remaining 14 stalls are on a monthly rental by permit. The City Clerk's office collects the monthly rental of $25 per stall. There is a waiting list for any turnover of monthly parking stalls. Enclosed is a diagram reflecting the layout of the parking stalls and the landscaping which was added by the City of Edmonds. The City of Edmonds desires to renew this agreement for hopefully an additional three years. We look forward to a favorable response to this request and a continued working relationship in providing this facility to the public. If there are any questions, please contact me at 771-0245. Sincerely, ONDAJ.MARCH Edmonds City Clerk enclosures cc: Mayor Laura M. Hall • Incorporated August 11, 1890 • . ' 1' ,_, • 8.3.b Packet Pg. 176 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) \ , Effective Mc'1da_v May 1st th~ C.lt_y,~:of~f~~.:\.<<:>··· ·: Edmonds wn1 begin landscape :a·n0 ~:·1_~.-:~.:f.~:~\~J:·:·.,,.-:-.. _ _.·:· amenity lmprovem.erits in tfiis .. new.~~~p_ubl.ic~···~-: parking area. Existing leas~d pe~~i.~-~~;~ilJ . · .· be--honored.-For furth.er . mon.thly leas·e~:~·--:-~. ·: - inf_or'!.1at~o1:1 . ~nd. 9eta_i_ls _ c~nta·~t City Cl_~rk at 775-2525. This public parking facility is· being· leased from Security Pacific Bank by the· City o·f Edmonds. Is __$___ . . .. . ·--.. )'.---. -)<. • • •... )< I Id-;' I----.... .' -.... -y. ~& -· ••• -. -... :y. ----·-)<. --.. / l:..)v-1,IU .... ;<k_ IGA'.-~· o <. I I / fll(f P;~<. / x· P,.,.,."'~ {;3) 6 'f 9' 3'o<-- 8.3.b Packet Pg. 177 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) Bank Properties Division Ms. Rhonda J. March Edmonds City Clerk City of Edmonds Civic Center Edmonds, Washington 98020 Dear Ms. March: December 1, 1992 R ECEIVED DEC 0 2 1992 ·Edmonds City Clerk Enclosed for your review and signature are two (2) copies of the Extension Agreement of the Property Use Permit for municipal parking at the Seafirst's Edmonds Branch. Please sign both copies before a Notary Public and return to my attention for Seafirst's signature. One fully executed copy will then be returned to you for your records. Please feel free to call me if you have any questions regarding your lease. n ui g,AM,J~ Connie B. Sumul~ v v • •vv v v •• ~ Property Management Officer Enc. Seafirst Bank Post Office Box 34033/1001 Fourth Avenue/Sixteenth Floor/Seattle, Washington 98124-1033 Telephone (206) 358-1048/FAX 358-0197 8.3.b Packet Pg. 178 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) Originator: City Clerk EDMONDS CITY COUNCIL AGENDA MEMO For Action: X I tern number G For Information: SUBJECT: AUTHORIZATION FOR MAYOR TO EXECUTE MONTH-TO-MONTH EXTENSION OF PROPERTY USE AGREEMENT WITH SEATTLE FIRST NATIONAL BANK FOR CONTINUED CITY OPERATION OF FOURTH AVENUE PARKING LOT AGENDA TIME: Consent AGENDA DATE: Dec. 8, 1992 EXHIBITS ATTACHED: 1 . Extension Agreement 2. Expired Property Use Permit Agreement EXPENDITURE REQUIRED: $0 Clearances: Dept./Indiv./Initials ADMIN SVCS/FINANCE __ ....,,.z,,«L:Jl,L----- CITY ATTOR~'-r::;::::::.,.----,,---£;;.L--~---- C I TY CLE ~-'-4--L~e:::::i.&::::2::::::::.._ ____ _ COMMUNITY SER ENGINEERING. ____________ _ PARKS & RECREATION ________ _ PLANNING·-------------~ PUBLIC WORKS ___________ _ FIRE ________________ _ PERSONNEL _____________ _ POLICE _______________ _ COMMITTEE ~ MAY"~ddZ)iiJUi /· COM~ AMOUNT BUDGETED: $0 APPROPRIATION REQUIRED: $0 FUNDING SOURCE: Not applicable. HISTORY AND SUMMARY STATEMENT: The City entered into a Property Use Permit Agreemen~ with Security Pacific Bank in 1989 to operate a municipal parking lot on Fourth Avenue. This lot provides 25 stalls (11 stalls provide free 3-hour parking, and the remaining 14 stalls are rented at $25 per month). This Agreement expired April 20, 1992. Since then, we have been continuing to operate this parking lot on a month-to-month informal basis. Security Pacific Bank was acquired by Seattle First National Bank in 1992. The Properties Division of Seattle First National Bank has considered the City's request for a long-term extension; however, they have indicated that plans for remodel of this branch bank has not been determined and desired to extend this agreement only on a month-to- month basis. RECOMMENDED ACTION: , Authorize the Mayor to execute the Extension Agreement of the Property Use Permit for operation of the Fourth Avenue Municipal Parking Lot on a month-to-month basis. 8.3.b Packet Pg. 179 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) Bank Properties Division Ms. Rhonda J. March Edmonds City Clerk City of Edmonds Civic Center Edmonds, Washington 98020 Dear Ms. March: RECEIVE March 2, 1993 Enclosed for your records is a fully executed copy of the Extension Agreement of the Property Use Permit between Seafirst Bank and the City of Edmonds. Should you have any questions regarding this agreement, please feel free to give me a call. E::ursB-~, Connie B . Sumulong 1 Property Management Officer Enc. Seafirst Bank Post Office Box 34033/1001 Fourth Avenue/Sixteenth Floor/Seattle, Washington 98124-1033 Telephone (206) 358-1048/FAX 358-0197 8.3.b Packet Pg. 180 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) EXTENSION AGREEMENT This Extension Agreement is made and entered into this J.. ~ day of &.(l,V , 199¥;3 by and between SEATTLE FIRST NATIONAL BANK, a national banking association, as successor to Security Pacific National Bank, Washington, hereinafter referred to as uLessoru and CITY OF EDMONDS hereinafter referred to as uLesseeu. WHEREAS, Lessor entered into a Property Use Permit dated April 7, 1989 to rent to Lessee certain real property located at 306 Main, Edmonds, Washington, tor parking purposes. WHEREAS, the foregoing Property Use Permit has expired, and the parties desire to extend on a month-to-month tenancy on the terms, conditions and provisions as set forth therein. NOW, THEREFORE, IT IS HEREBY AGREED: 1 . That the Property Use Permit is hereby extended on a month-to-month tenancy commencing May 1, 1992. 2. Except as expressly stated above, all terms and conditions in that certain Property Use Permit dated April 7, 1989 by and between the Lessor and Lessee shall remain the same. Dated this ?I-'"' day of J!..U..v..?--. 199J~ LESSOR Seattle-First National Bank, a national banking association Date: JQ-16-92 LESSEE City of Edmonds State of Washington County of Snohomish I certify that I know or have sati sfactory evidence that Lo , }..)'Ji C'r\. \:\c tJ is the person who appea red before me, an d said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the Mayor of the City of Edmonds to be the free and voluntary act of such party for the uses and purposes mentioned in t e in~trume t . Signature My appointment expires: '-{] 8.3.b Packet Pg. 181 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) STATE OF 'vY'ASHINGTON ) COUNTY OF KING ____ ) On U-ii s d 0>d da\-1 of .,,.[-..:.YlQJ\c~--~-----==· l 9'B"'"''--- before me personally appeared~ Michel le Spohrer to me known on the basis of satisfactory evi1jence to be V. P. & Manager end __ Da_v_i_d_R_a_y _______ _ to rne kno'Nn on the basi ::: of satisfactory eviijence to be Sr. V.P. & Manager of the SEATTLE-FIRST NATIONAL BANK, the national tianki ng association tr1at e>~ecuted the v·.iithi n and foregoing instrument en1j ackno'Nledge1j U1e sai1j instrument to tie the free em1j volunte1ry ect an1j dee1j of S•ji1j national banking ussociation for the uses and purposes ther-ein mentiioned, and on oatl1 sli::ite1j that tl1ey were euthorize1j to e~<ecute the sai1j instrument and tl1at tl1e seal affi~~e1j is tJ1e Corporate Seel of said national banking e:::soci at ion. In witness whereof, I have hereunto set my hand and affi ~<ed my official seal the day end year first above writ ten. !11o)J_1~rkv ~ . £l~ Notary Public in end for die State of Washington residing at Federal \fay, Washington my fl p poi n tm en t e:~ pi res __ A_u_g_u_s_t_3_l_,_l_9_9_4 __ 8.3.b Packet Pg. 182 Attachment: 4th Ave Parking Lot Lease (Authorize Mayor to Execute Property Use Permit Addendum for 4th Avenue Parking Lot) City Council Agenda Item Meeting Date: 03/13/2018 January Monthly Financial Report Staff Lead: Scott James Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and Move to Full Council on Consent Narrative January Monthly Financial Report Attachments: January 2018 Monthly Financial Report 8.4 Packet Pg. 183 CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT JANUARY 2018 8.4.a Packet Pg. 184 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 1 Page 1 of 1 Fund No.Title 2018 Adopted Budget 1/31/2017 Revenues 1/31/2018 Revenues Amount Remaining % Received 001 GENERAL FUND 38,783,555$ 2,222,449$ 2,195,035$ 36,588,520$ 6% 009 LEOFF-MEDICAL INS. RESERVE 285,650 1,165 1,563 284,087 1% 011 RISK MANAGEMENT FUND 19,180 2,104 3,473 15,707 18% 012 CONTINGENCY RESERVE FUND 64,750 5,171 20,931 43,819 32% 014 HISTORIC PRESERVATION GIFT FUND 5,170 17 28 5,142 1% 016 BUILDING MAINTENANCE - 211,428 - - 0% 104 DRUG ENFORCEMENT FUND 130,560 26,840 52 130,508 0% 111 STREET FUND 1,784,270 114,216 122,650 1,661,620 7% 112 COMBINED STREET CONST/IMPROVE 2,942,656 17,326 48,307 2,894,349 2% 117 MUNICIPAL ARTS ACQUIS. FUND 146,200 1,152 2,639 143,561 2% 118 MEMORIAL STREET TREE 400 39 71 329 18% 120 HOTEL/MOTEL TAX REVENUE FUND 87,960 5,631 5,725 82,235 7% 121 EMPLOYEE PARKING PERMIT FUND 25,640 7,806 7,789 17,851 30% 122 YOUTH SCHOLARSHIP FUND 850 107 127 723 15% 123 TOURISM PROMOTIONAL FUND/ARTS 30,520 1,971 7,541 22,979 25% 125 REAL ESTATE EXCISE TAX 2 1,446,880 112,563 132,507 1,314,373 9% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,448,300 113,606 134,559 1,313,741 9% 127 GIFTS CATALOG FUND 53,810 17,967 16,785 37,025 31% 129 SPECIAL PROJECTS FUND - 84 - - 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 15,894 10,767 169,403 6% 136 PARKS TRUST FUND 3,150 334 600 2,550 19% 137 CEMETERY MAINTENANCE TRUST FD 33,360 3,811 4,726 28,634 14% 138 SISTER CITY COMMISSION 10,170 14 29 10,141 0% 140 BUSINESS IMPROVEMENT DISTRICT - 28,370 31,192 (31,192) 0% 211 L.I.D. FUND CONTROL 14,400 - - 14,400 0% 231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0% 332 PARKS CAPITAL CONSTRUCTION FUND 1,494,534 43,235 26,485 1,468,049 2% 411 COMBINED UTILITY OPERATION - 12,514 12,401 (12,401) 0% 421 WATER UTILITY FUND 1 9,660,690 739,607 883,240 8,777,451 9% 422 STORM UTILITY FUND 1 5,317,996 294,156 326,392 4,991,604 6% 423 SEWER/WWTP UTILITY FUND 1 11,566,980 853,739 977,409 10,589,571 8% 424 BOND RESERVE FUND 1,991,530 1 1 1,991,529 0% 511 EQUIPMENT RENTAL FUND 1,624,640 143,841 146,774 1,477,866 9% 512 TECHNOLOGY RENTAL FUND 1,268,390 75,085 106,347 1,162,043 8% 617 FIREMEN'S PENSION FUND 69,690 485 861 68,829 1% 81,200,751$ 5,072,728$ 5,227,006$ 75,973,745$ 6% 1 Differences primarily due to a 9% increase in water, 9.5% increase in sewer, and 10% increase in storm base rates in 2018. CITY OF EDMONDS REVENUES BY FUND - SUMMARY 8.4.a Packet Pg. 185 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 2 Page 1 of 1 Fund No.Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent 001 GENERAL FUND 2 43,358,131$ 4,856,792$ 4,000,420$ 39,357,711$ 9% 009 LEOFF-MEDICAL INS. RESERVE 294,270 28,646 44,227 250,043 15% 012 CONTINGENCY RESERVE FUND 49,584 - - 49,584 0% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0% 016 BUILDING MAINTENANCE - 4,156 - - 0% 104 DRUG ENFORCEMENT FUND 103,252 15,366 - 103,252 0% 111 STREET FUND 1,856,507 221,819 265,171 1,591,336 14% 112 COMBINED STREET CONST/IMPROVE 2,823,041 37,600 16,599 2,806,442 1% 117 MUNICIPAL ARTS ACQUIS. FUND 182,480 943 3,979 178,501 2% 120 HOTEL/MOTEL TAX REVENUE FUND 90,550 1,666 3,111 87,439 3% 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 0% 122 YOUTH SCHOLARSHIP FUND 1,000 64 75 925 8% 123 TOURISM PROMOTIONAL FUND/ARTS 29,700 - - 29,700 0% 125 REAL ESTATE EXCISE TAX 2 2,432,040 51,109 1,603 2,430,437 0% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,734,535 - - 1,734,535 0% 127 GIFTS CATALOG FUND 45,900 - - 45,900 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 197,514 11,332 11,014 186,500 6% 138 SISTER CITY COMMISSION 10,500 - - 10,500 0% 140 BUSINESS IMPROVEMENT DISTRICT - 735 275 (275) 0% 211 L.I.D. FUND CONTROL 16,450 - - 16,450 0% 231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0% 332 PARKS CAPITAL CONSTRUCTION FUND 1,982,160 9,849 11,634 1,970,526 1% 421 WATER UTILITY FUND 12,270,201 507,216 462,081 11,808,120 4% 422 STORM UTILITY FUND 6,562,877 285,623 352,154 6,210,723 5% 423 SEWER/WWTP UTILITY FUND 13,066,764 608,738 585,982 12,480,782 4% 424 BOND RESERVE FUND 1,991,520 - - 1,991,520 0% 511 EQUIPMENT RENTAL FUND 1,662,265 107,426 73,715 1,588,550 4% 512 TECHNOLOGY RENTAL FUND 1,191,113 68,612 144,135 1,046,978 12% 617 FIREMEN'S PENSION FUND 75,218 8,135 9,017 66,201 12% 92,768,552$ 6,825,827$ 5,985,191$ 86,783,361$ 6% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY 2 Difference between 2017 and 2018 is primarily due to a change to monthly versus quarterly payment to Fire District One. 8.4.a Packet Pg. 186 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 3 Page 1 of 3 Title 2018 Adopted Budget 1/31/2017 Revenues 1/31/2018 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 10,367,860$ 41,961$ 46,185$ 10,321,675$ 0% EMS PROPERTY TAX 4,027,540 10,174 17,283 4,010,257 0% VOTED PROPERTY TAX 2,500 2,694 1,290 1,210 52% LOCAL RETAIL SALES/USE TAX 3 7,275,000 554,719 585,948 6,689,052 8% NATURAL GAS USE TAX 7,140 784 - 7,140 0% 1/10 SALES TAX LOCAL CRIM JUST 730,000 54,776 59,972 670,028 8% ELECTRIC UTILITY TAX 1,611,600 175,773 169,967 1,441,633 11% GAS UTILITY TAX 620,200 93,550 97,973 522,227 16% SOLID WASTE UTILITY TAX 321,600 27,253 27,939 293,661 9% WATER UTILITY TAX 1,201,100 102,347 106,433 1,094,667 9% SEWER UTILITY TAX 769,800 62,272 70,703 699,097 9% STORMWATER UTILITY TAX 406,200 26,168 28,785 377,415 7% T.V. CABLE UTILITY TAX 867,200 71,905 72,891 794,309 8% TELEPHONE UTILITY TAX 1,093,200 105,424 94,392 998,808 9% PULLTABS TAX 56,600 12,853 13,021 43,579 23% AMUSEMENT GAMES 40 - - 40 0% LEASEHOLD EXCISE TAX 263,600 - - 263,600 0% 29,621,180 1,342,654 1,392,784 28,228,396 5% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 250 - 60 190 24% POLICE - FINGERPRINTING 300 55 75 225 25% PROF AND OCC LICENSE-TAXI 330 - - 330 0% AMUSEMENTS 6,330 450 - 6,330 0% VENDING MACHINE/CONCESSION 50,000 291 416 49,584 1% FRANCHISE AGREEMENT-COMCAST 721,000 184,984 177,926 543,074 25% FRANCHISE FEE-EDUCATION/GOVERNMENT 42,600 3,516 3,465 39,135 8% FRANCHISE AGREEMENT-VERIZON/FRONTIER 105,500 - - 105,500 0% FRANCHISE AGREEMENT-BLACKROCK 18,600 - 3,734 14,866 20% OLYMPIC VIEW WATER DISTRICT FRANCHISE 263,800 - - 263,800 0% GENERAL BUSINESS LICENSE 121,600 38,928 50,883 70,717 42% DEV SERV PERMIT SURCHARGE 64,940 5,725 6,095 58,845 9% NON-RESIDENT BUS LICENSE 69,000 17,500 25,300 43,700 37% RIGHT OF WAY FRANCHISE FEE 12,000 11,880 50,292 (38,292) 419% BUILDING STRUCTURE PERMITS 700,600 39,942 72,035 628,565 10% ANIMAL LICENSES 24,500 6,148 4,107 20,393 17% STREET AND CURB PERMIT 40,000 670 2,900 37,100 7% OTR NON-BUS LIC/PERMITS 14,500 1,354 1,916 12,584 13% 2,255,850 311,442 399,205 1,856,645 18% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 5,949 - 7,930 0% TARGET ZERO TEAMS GRANT 4,000 1,030 - 4,000 0% HIGH VISIBILITY ENFORCEMENT 7,100 - 556 6,544 8% PUD PRIVILEDGE TAX 198,000 - - 198,000 0% MVET/SPECIAL DISTRIBUTION 12,790 2,828 2,924 9,866 23% JUDICIAL SALARY CONTRIBUTION-STATE 16,716 - - 16,716 0% CRIMINAL JUSTICE-SPECIAL PROGRAMS 43,700 10,290 10,592 33,108 24% MARIJUANA ENFORCEMENT 23,700 - - 23,700 0% DUI - CITIES 3,000 1,560 1,525 1,475 51% LIQUOR EXCISE TAX 203,000 45,915 48,005 154,995 24% LIQUOR BOARD PROFITS 350,600 - - 350,600 0% INTERLOCAL GRANTS - 10,000 - - 0% VERDANT INTERLOCAL GRANTS 2,000 - 5,810 (3,810) 291% 872,536 77,572 69,412 803,124 8% 3 2018 Local Retail Sales/Use Tax revenues are $31,230 higher than 2017 revenues. Please also see pages pages 18 & 19. REVENUES - GENERAL FUNDCITY OF EDMONDS 8.4.a Packet Pg. 187 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 4 Page 2 of 3 Title 2018 Adopted Budget 1/31/2017 Revenues 1/31/2018 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS 2,500 435 - 2,500 0% ATM SURCHARGE FEES 400 50 - 400 0% CREDIT CARD FEES 10,000 571 609 9,391 6% D/M COURT REC SER 400 3 7 393 2% WARRANT PREPARATION FEE - - 344 (344) 0% IT TIME PAY FEE - - 95 (95) 0% MUNIC.-DIST. COURT CURR EXPEN 300 30 - 300 0% SALE MAPS & BOOKS 100 - 14 86 14% CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0% BID SUPPLIES REIMBURSEMENT 600 - - 600 0% PHOTOCOPIES 1,000 14 14 986 1% POLICE DISCLOSURE REQUESTS 4,000 398 - 4,000 0% ENGINEERING FEES AND CHARGES 12 200,000 10,435 18,060 181,940 9% ELECTION CANDIDATE FILING FEES - - 1,486 (1,486) 0% SNO-ISLE 78,000 18,982 600 77,400 1% PASSPORTS AND NATURALIZATION FEES 23,000 2,250 1,675 21,325 7% POLICE SERVICES SPECIAL EVENTS 30,000 - - 30,000 0% CAMPUS SAFETY-EDM. SCH. DIST.66,280 - - 66,280 0% WOODWAY-LAW PROTECTION 60,000 10,527 12,095 47,905 20% MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0% DUI EMERGENCY FIRE SERVICES 100 - - 100 0% FIRE PROTECTION & EMS FOR DUI - 6 - - 0% FIRE DISTRICT #1 STATION BILLINGS 50,000 13,796 - 50,000 0% LEGAL SERVICES - - 53 (53) 0% ADULT PROBATION SERVICE CHARGE 48,600 3,686 3,694 44,906 8% BOOKING FEES 3,000 170 141 2,859 5% FIRE CONSTRUCTION INSPECTION FEES 15,560 1,750 1,560 14,000 10% EMERGENCY SERVICE FEES 4,500 319 109 4,391 2% EMS TRANSPORT USER FEE 826,000 - - 826,000 0% FLEX FUEL PAYMENTS FROM STATIONS 2,500 243 572 1,928 23% ANIMAL CONTROL SHELTER 250 15 - 250 0% ZONING/SUBDIVISION FEE 80,250 2,960 9,800 70,450 12% PLAN CHECKING FEES 428,000 67,417 12,747 415,253 3% FIRE PLAN CHECK FEES 8,000 1,140 1,015 6,985 13% PLANNING 1% INSPECTION FEE 1,600 - - 1,600 0% S.E.P.A. REVIEW 5,000 - 2,010 2,990 40% CRITICAL AREA STUDY 14,000 835 1,050 12,950 8% DV COORDINATOR SERVICES 11,460 955 - 11,460 0% GYM AND WEIGHTROOM FEES 12,000 1,435 1,678 10,322 14% PROGRAM FEES 910,100 81,416 86,635 823,465 10% TAXABLE RECREATION ACTIVITIES 1,300 115 141 1,159 11% WINTER MARKET REGISTRATION FEES 5,000 - - 5,000 0% BIRD FEST REGISTRATION FEES 1,250 - - 1,250 0% INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,043,950 190,377 80,580 1,963,370 4% 4,975,600 410,329 236,782 4,738,818 5% CITY OF EDMONDS REVENUES - GENERAL FUND 8.4.a Packet Pg. 188 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 5 Page 3 of 3 Title 2018 Adopted Budget 1/31/2017 Revenues 1/31/2018 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 5,000 476 960 4,040 19% TRAFFIC INFRACTION PENALTIES 215,000 16,020 22,502 192,498 10% NC TRAFFIC INFRACTION 34,000 2,260 2,442 31,558 7% CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 1,659 2,836 17,864 14% NON-TRAFFIC INFRACTION PENALTIES 400 - - 400 0% OTHER INFRACTIONS '04 3,400 174 63 3,337 2% PARKING INFRACTION PENALTIES 48,000 5,715 12,830 35,170 27% PARK/INDDISZONE 2,600 583 28 2,572 1% DWI PENALTIES 6,000 530 291 5,709 5% DUI - DP ACCT 2,000 161 63 1,937 3% CRIM CNV FEE DUI 200 26 2 198 1% DUI - DP FEE - - 55 (55) 0% OTHER CRIMINAL TRAF MISDEM PEN 135 30 21 114 15% CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 3,112 1,284 34,716 4% CRIMINAL CONVICTION FEE CT 2,600 239 177 2,423 7% CRIM CONV FEE CT 1,600 121 99 1,501 6% OTHER NON-TRAF MISDEMEANOR PEN 100 - - 100 0% OTHER NON TRAFFIC MISD. 8/03 9,300 579 1,718 7,582 18% COURT DV PENALTY ASSESSMENT 600 16 60 540 10% CRIMINAL CONVICTION FEE CN 1,100 74 182 918 17% CRIM CONV FEE CN 500 22 48 452 10% CRIMINAL COSTS-RECOUPMENTS - 1,250 - - 0% PUBLIC DEFENSE RECOUPMENT 18,500 1,406 1,370 17,130 7% CREDIT CARD FEE 6,000 716 959 5,041 16% COURT COST RECOUPMENT 5,000 - 803 4,197 16% COURT INTERPRETER COSTS - 1 - - 0% BUS. LICENSE PERMIT PENALTY 11,000 - 200 10,800 2% MISC FINES AND PENALTIES 2,000 720 - 2,000 0%431,735 35,890 48,993 382,742 11% MISCELLANEOUS: INVESTMENT INTEREST 156,840 14,542 24,620 132,220 16% INTEREST ON COUNTY TAXES 7,130 308 648 6,482 9% INTEREST - COURT COLLECTIONS 6,500 534 273 6,227 4% PARKING 15,600 1,693 1,016 14,584 7% SPACE/FACILITIES RENTALS 147,000 3,558 3,494 143,506 2% BRACKET ROOM RENTAL 5,000 600 500 4,500 10% LEASES LONG-TERM 185,000 15,605 16,066 168,934 9% OTHER RENTS & USE CHARGES 2,400 - - 2,400 0% DONATION/CONTRIBUTION - - 121 (121) 0% PARKS DONATIONS 4,350 1,750 530 3,820 12% BIRD FEST CONTRIBUTIONS 1,500 - - 1,500 0% VOLUNTEER PICNIC CONTRIBUTIONS 1,000 - - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0% SALE OF JUNK/SALVAGE 300 - 64 236 21% SALES OF UNCLAIM PROPERTY 3,000 30 - 3,000 0% CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 - - 2,000 0% POLICE JUDGMENTS/RESTITUTION 200 - - 200 0% CASHIER'S OVERAGES/SHORTAGES - 100 (0) 0 0% OTHER MISC REVENUES 2,000 5,835 495 1,505 25% SMALL OVERPAYMENT 30 - 2 28 7% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES - MUNICIPAL COURT 300 8 31 269 10% US BANK REBATE 7,500 - - 7,500 0% 550,770 44,562 47,858 502,912 9% TRANSFERS-IN: INTERFUND TRANSFER FROM FUND 012 49,584 - - 49,584 0% TRANSFER FROM FUND 127 26,300 - - 26,300 0% 75,884 - - 75,884 0% TOTAL GENERAL FUND REVENUE 38,783,555$ 2,222,449$ 2,195,035$ 36,588,520$ 6% REVENUES - GENERAL FUND CITY OF EDMONDS 8.4.a Packet Pg. 189 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 6 Page 1 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 15,486,346$ 1,117,565$ 1,146,801$ 14,339,545$ 7% OVERTIME 493,580 41,754 65,112 428,468 13% HOLIDAY BUY BACK 243,389 - - 243,389 0% BENEFITS 6,165,380 439,996 455,518 5,709,862 7% UNIFORMS 88,785 5,148 9,534 79,251 11% SUPPLIES 360,580 21,136 18,271 342,309 5% SMALL EQUIPMENT 56,160 1,250 2,115 54,045 4% PROFESSIONAL SERVICES 3,760,005 80,349 88,260 3,671,745 2% COMMUNICATIONS 166,585 7,148 1,616 164,969 1% TRAVEL 55,330 290 1,888 53,442 3% EXCISE TAXES 6,500 - 148 6,352 2% ADVERTISING - 279 - - 0% RENTAL/LEASE 1,988,447 144,879 162,567 1,825,880 8% INSURANCE 624,530 616,495 437,253 187,277 70% UTILITIES 457,800 42,478 44,617 413,183 10% REPAIRS & MAINTENANCE 598,713 75,638 69,556 529,157 12% MISCELLANEOUS 492,320 54,205 66,267 426,053 13% INTERGOVERNMENTAL SERVICES 4 9,857,590 2,208,184 1,430,897 8,426,693 15% INTERGOVERNMENTAL PAYMENTS 45,000 - - 45,000 0% INTERFUND SUBSIDIES 1,824,370 - - 1,824,370 0% LAND 200,000 - - 200,000 0% BUILDINGS 60,000 - - 60,000 0% MACHINERY/EQUIPMENT 128,721 - - 128,721 0% GENERAL OBLIGATION BOND PRINCIPAL 176,340 - - 176,340 0% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% INTEREST ON LONG-TERM EXTERNAL DEBT 21,160 - - 21,160 0%43,358,131$ 4,856,792$ 4,000,420$ 39,357,711$ 9% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 184,000$ 20,276$ 27,065$ 156,935$ 15% PENSION AND DISABILITY PAYMENTS 102,990 8,370 17,162 85,828 17% PROFESSIONAL SERVICES 7,000 - - 7,000 0% MISCELLANEOUS 280 - - 280 0%294,270$ 28,646$ 44,227$ 250,043$ 15% RISK MANAGEMENT RESERVE FUND (012) INTERFUND SUBSIDIES 49,584$ -$ -$ 49,584$ 0%49,584$ -$ -$ 49,584$ 0% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 200 - - 200 0% MISCELLANEOUS 5,100 - - 5,100 0% 5,400$ -$ -$ 5,400$ 0% BUILDING MAINTENANCE SUBFUND (016) PROFESSIONAL SERVICES - 4,156 - - 0% -$ 4,156$ -$ -$ 0% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000$ 195$ -$ 3,000$ 0% SMALL EQUIPMENT 5,000 - - 5,000 0% COMMUNICATIONS 2,230 133 - 2,230 0% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 5,000 - 20,000 0% INTERGOVERNMENTAL SERVICES 72,222 10,038 - 72,222 0%103,252$ 15,366$ -$ 103,252$ 0% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 4 Difference between 2017 and 2018 is primarily due to a change to monthly versus quarterly payment to Fire District One. 8.4.a Packet Pg. 190 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 7 Page 2 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 551,495$ 45,040$ 43,504$ 507,991$ 8% OVERTIME 24,400 3,424 2,969 21,431 12% BENEFITS 286,892 22,705 22,332 264,560 8% UNIFORMS 6,000 - - 6,000 0% SUPPLIES 310,000 17,846 20,848 289,152 7% SMALL EQUIPMENT 20,000 - - 20,000 0% PROFESSIONAL SERVICES 16,050 1,228 1,091 14,959 7% COMMUNICATIONS 4,500 336 126 4,374 3% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 187,150 14,893 15,468 171,682 8% INSURANCE 113,230 110,508 156,645 (43,415) 138% UTILITIES 273,170 2,281 2,149 271,021 1% REPAIRS & MAINTENANCE 45,000 3,558 - 45,000 0% MISCELLANEOUS 8,000 - 40 7,960 1% INTERGOVERNMENTAL SERVICES 5,000 - - 5,000 0% GENERAL OBLIGATION BOND PRINCIPAL 3,970 - - 3,970 0% INTEREST 650 - - 650 0% 1,856,507$ 221,819$ 265,171$ 1,591,336$ 14% COMBINED STREET CONST/IMPROVE (112) PROFESSIONAL SERVICES 310,258$ 37,600$ -$ 310,258$ 0% REPAIRS & MAINTENANCE 300,000 - - 300,000 0% INTERFUND SUBSIDIES 47,910 - - 47,910 0% LAND 25,000 - - 25,000 0% CONSTRUCTION PROJECTS 2,064,963 - 16,599 2,048,364 1% INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0% INTEREST 2,690 - - 2,690 0% 2,823,041$ 37,600$ 16,599$ 2,806,442$ 1% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,900$ -$ -$ 4,900$ 0% SMALL EQUIPMENT 1,700 - - 1,700 0% PROFESSIONAL SERVICES 166,900 - 3,088 163,812 2% TRAVEL 80 - - 80 0% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 943 890 5,710 13% 182,480$ 943$ 3,979$ 178,501$ 2% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 86,300$ 1,666$ 3,111$ 83,189$ 4% MISCELLANEOUS 250 - - 250 0% INTERFUND SUBSIDIES 4,000 - - 4,000 0% 90,550$ 1,666$ 3,111$ 87,439$ 3% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,790$ -$ -$ 1,790$ 0% PROFESSIONAL SERVICES 25,090 - - 25,090 0% 26,880$ -$ -$ 26,880$ 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 1,000$ 64$ 75$ 925$ 8% 1,000$ 64$ 75$ 925$ 8% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SERVICES 28,200$ -$ -$ 28,200$ 0% MISCELLANEOUS 1,500 - - 1,500 0% 29,700$ -$ -$ 29,700$ 0% REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 21,000$ 4,664$ -$ 21,000$ 0% PROFESSIONAL SERVICES 65,040 1,142 469 64,571 1% REPAIRS & MAINTENANCE 600,000 - - 600,000 0% BUILDINGS 150,000 - - 150,000 0% CONSTRUCTION PROJECTS 1,596,000 45,303 1,134 1,594,866 0% 2,432,040$ 51,109$ 1,603$ 2,430,437$ 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.4.a Packet Pg. 191 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 8 Page 3 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) PROFESSIONAL SERVICES 144,205$ -$ -$ 144,205$ 0% REPAIRS & MAINTENANCE 604,000 - - 604,000 0% INTERFUND SUBSIDIES 135,130 - - 135,130 0% CONSTRUCTION PROJECTS 824,350 - - 824,350 0% GENERAL OBLIGATION BONDS 23,100 - - 23,100 0% INTEREST 3,750 - - 3,750 0% 1,734,535$ -$ -$ 1,734,535$ 0% GIFTS CATALOG FUND (127) SUPPLIES 12,500$ -$ -$ 12,500$ 0% PROFESSIONAL SERVICES 6,500 - - 6,500 0% MISCELLANEOUS 600 - - 600 0% INTERFUND SUBSIDIES 26,300 - - 26,300 0% 45,900$ -$ -$ 45,900$ 0% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 91,711$ 6,207$ 6,348$ 85,363$ 7% OVERTIME 3,500 509 - 3,500 0% BENEFITS 38,253 2,966 2,830 35,423 7% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 7,000 88 13 6,987 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 - 493 19,507 2% PROFESSIONAL SERVICES 4,200 - - 4,200 0% COMMUNICATIONS 1,410 93 139 1,271 10% TRAVEL 500 - - 500 0% RENTAL/LEASE 11,640 899 970 10,670 8% UTILITIES 3,800 - - 3,800 0% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 14,000 570 222 13,778 2% 197,514$ 11,332$ 11,014$ 186,500$ 6% SISTER CITY COMMISSION (138) SUPPLIES 1,500$ -$ -$ 1,500$ 0% TRAVEL 4,500 - - 4,500 0% MISCELLANEOUS 4,500 - - 4,500 0% 10,500$ -$ -$ 10,500$ 0% BUSINESS IMPROVEMENT DISTRICT FUND (140) PROFESSIONAL SERVICES -$ 735$ -$ -$ 0% MISCELLANEOUS - - 275 (275) 0%-$ 735$ 275$ (275)$ 0% LID FUND CONTROL (211) INTERFUND SUBSIDIES 16,450$ -$ -$ 16,450$ 0% 16,450$ -$ -$ 16,450$ 0% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 589,630$ -$ -$ 589,630$ 0% INTEREST 118,580 - - 118,580 0% OTHER INTEREST & DEBT SERVICE COSTS 490 - - 490 0% 708,700$ -$ -$ 708,700$ 0% PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES 7,160$ 1,289$ -$ 7,160$ 0% CONSTRUCTION PROJECTS 1,975,000 8,560 11,634 1,963,366 1% 1,982,160$ 9,849$ 11,634$ 1,970,526$ 1% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.4.a Packet Pg. 192 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 9 Page 4 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent WATER FUND (421) SALARIES AND WAGES 828,440$ 68,759$ 59,347$ 769,093$ 7% OVERTIME 24,000 2,816 1,962 22,038 8% BENEFITS 392,984 30,589 25,943 367,041 7% UNIFORMS 4,000 - - 4,000 0% SUPPLIES 220,000 975 2,694 217,306 1% WATER PURCHASED FOR RESALE 1,800,000 106,808 117,749 1,682,251 7% SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 13,224 5,884 164,116 3% SMALL EQUIPMENT 11,000 - - 11,000 0% PROFESSIONAL SERVICES 749,976 46,664 24,469 725,507 3% COMMUNICATIONS 30,000 1,464 1,002 28,998 3% TRAVEL 200 - - 200 0% EXCISE TAXES 400,000 24,518 27,145 372,855 7% RENTAL/LEASE 144,907 11,761 11,788 133,119 8% INSURANCE 56,050 58,214 56,738 (688) 101% UTILITIES 35,000 2,622 2,313 32,687 7% REPAIRS & MAINTENANCE 239,500 12,066 9,580 229,920 4% MISCELLANEOUS 84,785 17,962 5,770 79,015 7% INTERGOVERNMENTAL SERVICES 30,000 6,429 2,192 27,808 7% INTERFUND TAXES 1,209,700 102,347 106,433 1,103,267 9% INTERFUND SUBSIDIES 644,620 - - 644,620 0% MACHINERY/EQUIPMENT 15,000 - - 15,000 0% CONSTRUCTION PROJECTS 4,570,779 - 1,071 4,569,708 0% GENERAL OBLIGATION BONDS 2,670 - - 2,670 0% REVENUE BONDS 344,650 - - 344,650 0% INTERGOVERNMENTAL LOANS 25,840 - - 25,840 0% INTEREST 236,100 - - 236,100 0% 12,270,201$ 507,216$ 462,081$ 11,808,120$ 4% STORM FUND (422) SALARIES AND WAGES 677,138$ 53,099$ 56,050$ 621,088$ 8% OVERTIME 6,000 190 424 5,576 7% BENEFITS 356,297 23,209 27,982 328,315 8% UNIFORMS 6,500 196 - 6,500 0% SUPPLIES 46,000 9,069 207 45,793 0% SMALL EQUIPMENT 4,000 - - 4,000 0% PROFESSIONAL SERVICES 637,834 57,684 17,996 619,838 3% COMMUNICATIONS 3,200 207 43 3,157 1% TRAVEL 4,300 - - 4,300 0% EXCISE TAXES 55,000 3,550 3,872 51,128 7% RENTAL/LEASE 250,767 21,539 20,419 230,348 8% INSURANCE 71,540 72,028 178,798 (107,258) 250% UTILITES 10,500 1,107 1,094 9,406 10% REPAIR & MAINTENANCE 15,000 11,698 9,276 5,724 62% MISCELLANEOUS 88,500 3,108 3,485 85,015 4% INTERGOVERNMENTAL SERVICES 150,000 2,771 3,048 146,952 2% INTERFUND TAXES AND OPERATING ASSESSMENT 406,100 26,168 28,785 377,315 7% INTERFUND SUBSIDIES 298,500 - - 298,500 0% MACHINERY/EQUIPMENT 315,000 - - 315,000 0% CONSTRUCTION PROJECTS 2,733,121 - 673 2,732,448 0% GENERAL OBLIGATION BONDS 97,320 - - 97,320 0% REVENUE BONDS 168,360 - - 168,360 0% INTERGOVERNMENTAL LOANS 32,070 - - 32,070 0% INTEREST 129,830 - - 129,830 0% 6,562,877$ 285,623$ 352,154$ 6,210,723$ 5% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 8.4.a Packet Pg. 193 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 10 Page 5 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent SEWER FUND (423) SALARIES AND WAGES 1,793,854$ 142,859$ 137,991$ 1,655,863$ 8% OVERTIME 95,000 8,891 9,151 85,849 10% BENEFITS 821,233 64,930 62,205 759,028 8% UNIFORMS 9,500 1,965 22 9,478 0% SUPPLIES 432,200 9,671 15,856 416,344 4% FUEL CONSUMED 80,000 5,534 1,864 78,136 2% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0% SMALL EQUIPMENT 50,000 - 441 49,559 1% PROFESSIONAL SERVICES 1,273,094 59,717 42,651 1,230,443 3% COMMUNICATIONS 43,000 2,295 1,521 41,480 4% TRAVEL 5,000 - - 5,000 0% EXCISE TAXES 200,000 13,666 20,326 179,674 10% RENTAL/LEASE 310,809 25,394 25,437 285,372 8% INSURANCE 109,270 115,442 117,717 (8,447) 108% UTILITIES 1,217,860 59,785 58,562 1,159,298 5% REPAIR & MAINTENANCE 340,000 25,755 13,667 326,333 4% MISCELLANEOUS 105,450 4,135 5,676 99,774 5% INTERGOVERNMENTAL SERVICES 168,000 6,429 2,192 165,808 1% INTERFUND TAXES AND OPERATING ASSESSMENT 763,000 62,272 70,703 692,297 9% INTERFUND SUBSIDIES 1,500,134 - - 1,500,134 0% MACHINERY/EQUIPMENT 10,000 - - 10,000 0% CONSTRUCTION PROJECTS 3,256,570 - - 3,256,570 0% GENERAL OBLIGATION BONDS 148,140 - - 148,140 0% REVENUE BONDS 77,010 - - 77,010 0% INTERGOVERNMENTAL LOANS 171,890 - - 171,890 0% INTEREST 81,750 - - 81,750 0% 13,066,764$ 608,738$ 585,982$ 12,480,782$ 4% BOND RESERVE FUND (424) REVENUE BONDS 710,020$ -$ -$ 710,020$ 0% INTEREST 1,281,500 - - 1,281,500 0% 1,991,520$ -$ -$ 1,991,520$ 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.4.a Packet Pg. 194 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 11 Page 6 of 6 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 250,519$ 19,968$ 20,780$ 229,739$ 8% OVERTIME 2,000 - - 2,000 0% BENEFITS 114,956 8,687 8,894 106,062 8% UNIFORMS 1,000 25 63 937 6% SUPPLIES 110,000 801 3,326 106,674 3% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 21,196 5,711 262,289 2% SMALL EQUIPMENT 58,000 - - 58,000 0% PROFESSIONAL SERVICES 44,000 271 272 43,728 1% COMMUNICATIONS 3,000 171 117 2,883 4% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 9,780 1,154 778 9,002 8% INSURANCE 29,010 24,667 29,464 (454) 102% UTILITIES 14,000 1,601 1,631 12,369 12% REPAIRS & MAINTENANCE 60,000 - 2,678 57,322 4% MISCELLANEOUS 12,000 - - 12,000 0% INTERGOVERNMENTAL SERVICES 2,500 - - 2,500 0% MACHINERY/EQUIPMENT 681,500 28,884 - 681,500 0% 1,662,265$ 107,426$ 73,715$ 1,588,550$ 4% TECHNOLOGY RENTAL FUND (512) SALARIES AND WAGES 283,742$ 23,083$ 23,281$ 260,461$ 8% OVERTIME 2,000 - - 2,000 0% BENEFITS 98,101 7,816 7,735 90,366 8% SUPPLIES 5,000 - - 5,000 0% SMALL EQUIPMENT 300,000 - 2,865 297,135 1% PROFESSIONAL SERVICES 114,000 - 81 113,919 0% COMMUNICATIONS 58,770 3,914 2,729 56,041 5% TRAVEL 1,500 - - 1,500 0% RENTAL/LEASE 6,810 722 318 6,493 5% REPAIRS & MAINTENANCE 260,190 28,965 103,892 156,298 40% MISCELLANEOUS 5,000 4,112 3,236 1,764 65% MACHINERY/EQUIPMENT 56,000 - - 56,000 0% 1,191,113$ 68,612$ 144,135$ 1,046,978$ 12% FIREMEN'S PENSION FUND (617) BENEFITS 23,000$ 3,996$ 4,890$ 18,110$ 21% PENSION AND DISABILITY PAYMENTS 51,018 4,139 4,128 46,890 8% PROFESSIONAL SERVICES 1,200 - - 1,200 0% 75,218$ 8,135$ 9,017$ 66,201$ 12% TOTAL EXPENDITURE ALL FUNDS 92,768,552$ 6,825,827$ 5,985,191$ 86,783,361$ 6% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.4.a Packet Pg. 195 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 12 Page 1 of 1 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent CITY COUNCIL 580,919$ 22,742$ 20,137$ 560,782$ 3% OFFICE OF MAYOR 297,088 22,135 23,355 273,733 8% HUMAN RESOURCES 467,314 35,109 36,984 430,330 8% MUNICIPAL COURT 1,105,852 76,438 80,036 1,025,816 7% CITY CLERK 694,248 63,151 61,232 633,016 9% FINANCE 1,237,786 122,581 125,728 1,112,058 10% CITY ATTORNEY 847,480 44,346 46,119 801,361 5% NON-DEPARTMENTAL 13,571,547 2,867,736 1,916,589 11,654,958 14% POLICE SERVICES 11,294,351 780,892 871,900 10,422,451 8% COMMUNITY SERVICES/ECONOMIC DEV.583,461 41,399 43,517 539,944 7% DEVELOPMENT SERVICES 3,144,570 177,820 175,855 2,968,715 6% PARKS & RECREATION 4,348,100 260,128 258,749 4,089,351 6% PUBLIC WORKS 3,085,252 214,043 206,969 2,878,283 7% FACILITIES MAINTENANCE 2,100,163 128,273 133,250 1,966,913 6% 43,358,131$ 4,856,792$ 4,000,420$ 39,357,711$ 9% Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent WATER UTILITY FUND 12,270,201$ 507,216$ 462,081$ 11,808,120$ 4% STORM UTILITY FUND 6,562,877 285,623 352,154 6,210,723 5% SEWER/WWTP UTILITY FUND 13,066,764 608,738 585,982 12,480,782 4% BOND RESERVE FUND 1,991,520 - - 1,991,520 0% 33,891,362$ 1,401,577$ 1,400,217$ 32,491,145$ 4% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS 8.4.a Packet Pg. 196 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 13 Page 1 of 4 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 169,808$ 12,951$ 11,350$ 158,459$ 7% OVERTIME 1,000 - - 1,000 0% BENEFITS 119,687 8,521 7,109 112,578 6% SUPPLIES 2,000 210 - 2,000 0% PROFESSIONAL SERVICES 237,160 - - 237,160 0% COMMUNICATIONS 3,000 300 - 3,000 0% TRAVEL 6,700 45 140 6,560 2% RENTAL/LEASE 16,064 715 1,338 14,726 8% REPAIRS/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,000 - 200 24,800 1% 580,919$ 22,742$ 20,137$ 560,782$ 3% OFFICE OF MAYOR SALARIES 208,326$ 16,834$ 17,361$ 190,966$ 8% BENEFITS 53,611 4,093 4,156 49,455 8% SUPPLIES 1,500 - - 1,500 0% PROFESSIONAL SERVICES 2,000 - - 2,000 0% COMMUNICATION 1,400 212 - 1,400 0% TRAVEL 4,000 - 87 3,913 2% RENTAL/LEASE 21,801 996 1,737 20,064 8% MISCELLANEOUS 4,450 - 13 4,437 0% 297,088$ 22,135$ 23,355$ 273,733$ 8% HUMAN RESOURCES SALARIES 249,577$ 18,995$ 19,307$ 230,270$ 8% BENEFITS 84,882 6,645 7,305 77,577 9% SUPPLIES 2,300 - - 2,300 0% SMALL EQUIPMENT 300 - - 300 0% PROFESSIONAL SERVICES 78,000 - 710 77,290 1% COMMUNICATIONS 700 96 - 700 0% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 25,525 2,234 2,233 23,292 9% REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93% MISCELLANEOUS 17,180 83 104 17,076 1% 467,314$ 35,109$ 36,984$ 430,330$ 8% MUNICIPAL COURT SALARIES 587,898$ 50,770$ 47,160$ 540,738$ 8% OVERTIME 800 14 - 800 0% BENEFITS 245,141 20,018 18,925 226,216 8% SUPPLIES 9,600 143 314 9,286 3% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 91,925 468 4,672 87,253 5% COMMUNICATIONS 2,700 76 60 2,640 2% TRAVEL 6,500 - 31 6,469 0% RENTAL/LEASE 71,204 3,272 5,908 65,296 8% REPAIR/MAINTENANCE 4,263 252 - 4,263 0% MISCELLANEOUS 14,000 1,425 2,966 11,034 21% MACHINERY/EQUIPMENT 70,821 - - 70,821 0% 1,105,852$ 76,438$ 80,036$ 1,025,816$ 7% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS 8.4.a Packet Pg. 197 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 14 Page 2 of 4 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 342,766$ 27,160$ 29,301$ 313,465$ 9% BENEFITS 162,547 12,219 12,744 149,803 8% SUPPLIES 10,240 - 167 10,073 2% PROFESSIONAL SERVICES 28,310 4,047 906 27,404 3% COMMUNICATIONS 50,000 76 - 50,000 0% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 64,305 5,177 4,363 59,942 7% REPAIRS & MAINTENANCE 31,080 13,947 13,186 17,894 42% MISCELLANEOUS 4,000 525 566 3,434 14% 694,248$ 63,151$ 61,232$ 633,016$ 9% FINANCE SALARIES 821,066$ 57,739$ 60,113$ 760,953$ 7% OVERTIME 4,500 - - 4,500 0% BENEFITS 284,724 18,571 19,283 265,441 7% SUPPLIES 7,350 3,469 306 7,044 4% SMALL EQUIPMENT 5,400 - 392 5,008 7% PROFESSIONAL SERVICES 9,300 - - 9,300 0% COMMUNICATIONS 2,000 146 - 2,000 0% TRAVEL 3,100 139 - 3,100 0% RENTAL/LEASE 48,146 2,909 4,043 44,103 8% REPAIR/MAINTENANCE 38,500 39,608 41,121 (2,621) 107%MISCELLANEOUS 13,700 - 470 13,230 3% 1,237,786$ 122,581$ 125,728$ 1,112,058$ 10% CITY ATTORNEY PROFESSIONAL SERVICES 847,480$ 44,346$ 46,119$ 801,361$ 5% 847,480$ 44,346$ 46,119$ 801,361$ 5% NON-DEPARTMENTAL BENEFITS - UNEMPLOYMENT -$ 315$ -$ -$ 0% SUPPLIES 5,000 85 41 4,959 1% PROFESSIONAL SERVICES 717,430 6,550 7,250 710,180 1% EXCISE TAXES 6,500 279 148 6,352 2% RENTAL/LEASE 10,307 4,173 860 9,447 8% INSURANCE 624,530 616,495 437,253 187,277 70% MISCELLANEOUS 164,070 39,733 40,140 123,930 24% INTERGOVT SERVICES 9,776,340 2,200,107 1,430,897 8,345,443 15% ECA LOAN PAYMENT 45,000 - - 45,000 0% INTERFUND SUBSIDIES 1,824,370 - - 1,824,370 0% LAND 200,000 - - 200,000 0% GENERAL OBLIGATION BOND 176,340 - - 176,340 0% INTEREST ON LONG-TERM DEBT 21,160 - - 21,160 0% FISCAL AGENT FEES 500 - - 500 0% 13,571,547$ 2,867,736$ 1,916,589$ 11,654,958$ 14% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.4.a Packet Pg. 198 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 15 Page 3 of 4 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 6,560,766$ 453,457$ 493,829$ 6,066,937$ 8% OVERTIME 463,280 39,675 62,032 401,248 13% HOLIDAY BUYBACK 243,389 - - 243,389 0% BENEFITS 2,543,628 182,686 200,000 2,343,628 8% UNIFORMS 78,650 4,919 9,192 69,458 12% SUPPLIES 86,500 5,579 2,382 84,118 3% SMALL EQUIPMENT 28,610 1,250 474 28,136 2% PROFESSIONAL SERVICES 123,420 10,102 10,221 113,199 8% COMMUNICATIONS 32,000 2,710 253 31,747 1% TRAVEL 19,310 106 1,250 18,060 6% RENTAL/LEASE 984,878 70,632 81,777 903,101 8% REPAIR/MAINTENANCE 15,120 817 970 14,151 6% MISCELLANEOUS 46,350 881 9,519 36,831 21% INTERGOVTL SERVICES 10,550 8,078 - 10,550 0% MACHINERY/EQUIPMENT 57,900 - - 57,900 0% 11,294,351$ 780,892$ 871,900$ 10,422,451$ 8% COMMUNITY SERVICES/ECON DEV. SALARIES 238,449$ 19,229$ 19,647$ 218,802$ 8% BENEFITS 76,571 5,885 6,180 70,391 8% SUPPLIES 7,000 6,700 5,500 1,500 79% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 233,400 8,458 10,058 223,342 4% COMMUNICATIONS 1,490 93 17 1,473 1% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 13,751 843 1,015 12,736 7% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 191 1,100 8,400 12% 583,461$ 41,399$ 43,517$ 539,944$ 7% DEVELOPMENT SERVICES/PLANNING SALARIES 1,599,298$ 115,476$ 113,129$ 1,486,169$ 7% OVERTIME 1,300 416 2,222 (922) 171% BENEFITS 619,023 41,420 42,368 576,655 7% UNIFORMS 500 - - 500 0% SUPPLIES 16,100 1,191 377 15,723 2% SMALL EQUIPMENT 6,100 - - 6,100 0% PROFESSIONAL SERVICES 646,380 2,407 3,097 643,283 0% COMMUNICATIONS 9,000 650 - 9,000 0% TRAVEL 4,750 - 380 4,370 8% RENTAL/LEASE 156,959 14,630 12,846 144,113 8% REPAIRS & MAINTENANCE 31,100 - - 31,100 0% MISCELLANEOUS 54,060 1,630 1,436 52,624 3% 3,144,570$ 177,820$ 175,855$ 2,968,715$ 6% ENGINEERING SALARIES 1,661,359$ 118,785$ 107,879$ 1,553,480$ 6% OVERTIME 5,000 104 - 5,000 0% BENEFITS 710,496 48,210 44,804 665,692 6% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 - - 2,200 0% PROFESSIONAL SERVICES 13,840 - 500 13,340 4% COMMUNICATIONS 16,625 965 78 16,547 0% TRAVEL 600 - - 600 0% RENTAL/LEASE 120,624 7,353 10,023 110,601 8% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 37,500 1,028 1,197 36,303 3% 2,571,204$ 176,444$ 164,481$ 2,406,723$ 6% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.4.a Packet Pg. 199 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 16 Page 4 of 4 Title 2018 Adopted Budget 1/31/2017 Expenditures 1/31/2018 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 2,048,165$ 145,249$ 146,029$ 1,902,136$ 7% OVERTIME 10,000 839 369 9,631 4% BENEFITS 847,782 59,148 58,857 788,925 7% UNIFORMS 6,275 169 234 6,041 4% SUPPLIES 117,390 2,223 4,941 112,449 4% SMALL EQUIPMENT 7,750 - - 7,750 0% PROFESSIONAL SERVICES 575,160 3,964 4,720 570,440 1% COMMUNICATIONS 30,320 416 265 30,055 1% TRAVEL 4,870 - - 4,870 0% RENTAL/LEASE 264,378 19,367 21,051 243,327 8% PUBLIC UTILITY 175,000 13,292 13,747 161,253 8% REPAIR/MAINTENANCE 37,700 6,753 - 37,700 0% MISCELLANEOUS 92,610 8,709 8,536 84,074 9% INTERGOVTL SERVICES 70,700 - - 70,700 0% BUILDINGS 60,000 - - 60,000 0% 4,348,100$ 260,128$ 258,749$ 4,089,351$ 6% PUBLIC WORKS SALARIES 279,248$ 22,277$ 22,988$ 256,260$ 8% OVERTIME 200 - - 200 0% BENEFITS 92,055 7,342 8,582 83,473 9% SUPPLIES 8,600 - 503 8,097 6% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 7 8 192 4% COMMUNICATIONS 1,350 49 23 1,327 2% TRAVEL 500 - - 500 0% RENTAL/LEASE 122,195 7,633 10,096 112,099 8% PUBLIC UTILITY 2,800 291 288 2,512 10% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 - - 4,900 0% 514,048$ 37,599$ 42,488$ 471,560$ 8% FACILITIES MAINTENANCE SALARIES 719,620 58,643 58,709 660,911 8% OVERTIME 7,500 706 488 7,012 7% BENEFITS 325,233 24,922 25,204 300,029 8% UNIFORMS 3,000 60 108 2,892 4% SUPPLIES 87,000 1,536 3,741 83,259 4% SMALL EQUIPMENT 3,000 - 1,249 1,751 42% PROFESSIONAL SERVICES 156,000 - - 156,000 0% COMMUNICATIONS 16,000 1,359 920 15,080 6% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 68,310 4,947 5,276 63,034 8% PUBLIC UTILITY 280,000 28,895 30,582 249,418 11% REPAIR/MAINTENANCE 428,500 7,206 6,953 421,547 2% MISCELLANEOUS 5,000 - 20 4,980 0% BUILDINGS - - - - 0% 2,100,163$ 128,273$ 133,250$ 1,966,913$ 6% TOTAL GENERAL FUND EXPENDITURES 43,358,131$ 4,856,792$ 4,000,420$ 39,357,711$ 9% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.4.a Packet Pg. 200 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,952,471$ 1,952,471$ 2,195,035$ 12.42% February 4,695,259 2,742,788 5,278,572 12.42% March 7,013,659 2,318,400 7,884,997 12.42% April 10,657,081 3,643,423 11,981,059 12.42% May 18,033,626 7,376,545 20,274,025 12.42% June 20,067,978 2,034,352 22,561,114 12.42% July 22,073,023 2,005,045 24,815,254 12.42% August 24,364,311 2,291,289 27,391,200 12.42% September 26,369,296 2,004,984 29,645,272 12.42% October 29,120,780 2,751,485 32,738,586 12.42% November 36,636,945 7,516,165 41,188,518 12.42% December 38,783,555 2,146,610 43,601,811 12.42% Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 219,352$ 219,352$ 251,030$ 14.44% February 381,613 162,261 436,724 14.44% March 588,896 207,283 673,941 14.44% April 780,860 191,964 893,628 14.44% May 1,005,087 224,227 1,150,236 14.44% June 1,248,349 243,262 1,428,629 14.44% July 1,653,074 404,724 1,891,801 14.44% August 1,929,331 276,257 2,207,954 14.44% September 2,197,100 267,769 2,514,393 14.44% October 2,416,963 219,864 2,766,008 14.44% November 2,630,341 213,377 3,010,200 14.44% December 2,800,000 169,659 3,204,361 14.44% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-General Fund 2018 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax 1 & 2 Current Year Budget Prior Year 8.4.a Packet Pg. 201 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 18 SALES TAX SUMMARY Wholesale Trade, $24,832 Communications, $21,028 Clothing and Accessories, $20,170 Accommodation, $2,901 Construction Trade, $122,485 Health & Personal Care, $21,171 Automotive Repair, $14,215 Amusement & Recreation, $6,571 Business Services, $43,389 Gasoline, $2,848 Retail Food Stores, $25,424 Retail Automotive, $107,652 Manufacturing, $5,814 Eating & Drinking, $73,560 Others, $2,010 Misc Retail, $91,878 Sales Tax Analysis By Category Current Period: January 2018 Year-to-Date Total $585,948 $5,325,287 $5,840,764 $6,741,838 $6,905,122 $7,395,114 $585,948 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2013 2014 2015 2016 2017 2018 Annual Sales Tax Revenue 8.4.a Packet Pg. 202 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 552,482$ 552,482$ 585,948$ 6.06% February 1,249,207 696,725 1,324,877 6.06% March 1,777,304 528,097 1,884,963 6.06% April 2,272,493 495,189 2,410,147 6.06% May 2,906,618 634,125 3,082,684 6.06% June 3,468,607 561,989 3,678,715 6.06% July 4,058,559 589,952 4,304,402 6.06% August 4,707,320 648,761 4,992,462 6.06% September 5,334,689 627,369 5,657,833 6.06% October 5,989,537 654,848 6,352,348 6.06% November 6,670,224 680,687 7,074,267 6.06% December 7,275,000 604,776 7,715,677 6.06% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 88,482$ 88,482$ 97,973$ 10.73% February 187,698 99,217 207,832 10.73% March 267,256 79,558 295,924 10.73% April 335,144 67,888 371,093 10.73% May 387,986 52,843 429,605 10.73% June 424,966 36,979 470,550 10.73% July 453,766 28,800 502,440 10.73% August 477,013 23,247 528,181 10.73% September 498,430 21,418 551,896 10.73% October 523,180 24,749 579,300 10.73% November 561,415 38,235 621,636 10.73% December 620,200 58,785 686,727 10.73% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2018 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year 8.4.a Packet Pg. 203 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 101,864$ 101,864$ 94,392$ -7.34% February 202,129 100,265 187,302 -7.34% March 294,029 91,900 272,461 -7.34% April 390,095 96,066 361,481 -7.34% May 478,713 88,617 443,597 -7.34% June 568,042 89,329 526,374 -7.34% July 652,808 84,766 604,922 -7.34% August 740,812 88,004 686,471 -7.34% September 832,244 91,432 771,196 -7.34% October 920,171 87,927 852,673 -7.34% November 1,003,763 83,592 930,133 -7.34% December 1,093,200 89,437 1,013,010 -7.34% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 171,906$ 171,906$ 169,967$ -1.13% February 353,028 181,122 349,046 -1.13% March 518,242 165,214 512,397 -1.13% April 683,645 165,403 675,934 -1.13% May 824,846 141,201 815,542 -1.13% June 940,385 115,539 929,778 -1.13% July 1,050,933 110,549 1,039,080 -1.13% August 1,157,071 106,138 1,144,021 -1.13% September 1,262,180 105,109 1,247,944 -1.13% October 1,372,403 110,223 1,356,924 -1.13% November 1,490,337 117,934 1,473,528 -1.13% December 1,611,600 121,263 1,593,423 -1.13% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2018 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year 8.4.a Packet Pg. 204 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 671,144$ 671,144$ 686,803$ 2.33% February 1,136,017 464,873 1,162,522 2.33% March 1,808,515 672,498 1,850,710 2.33% April 2,250,797 442,282 2,303,311 2.33% May 2,907,543 656,746 2,975,380 2.33% June 3,420,955 513,413 3,500,771 2.33% July 4,227,120 806,165 4,325,745 2.33% August 4,933,718 706,598 5,048,829 2.33% September 5,902,426 968,708 6,040,138 2.33% October 6,565,192 662,766 6,718,368 2.33% November 7,332,394 767,202 7,503,470 2.33% December 7,804,500 472,106 7,986,591 2.33% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 293,128$ 293,128$ 287,956$ -1.13% February 924,642 631,514 908,328 -1.13% March 1,217,367 292,725 1,195,888 -1.13% April 1,476,942 259,575 1,450,883 -1.13% May 1,769,842 292,900 1,738,615 -1.13% June 2,030,237 260,395 1,994,415 -1.13% July 2,324,515 294,278 2,283,501 -1.76% August 2,956,345 631,830 2,904,183 -1.76% September 3,248,569 292,224 3,191,251 -1.76% October 3,508,364 259,794 3,446,462 -1.76% November 3,801,321 292,958 3,734,250 -1.76% December 4,061,395 260,074 3,989,735 -1.76% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2018 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year 8.4.a Packet Pg. 205 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 691,863$ 691,863$ 707,735$ 2.29% February 1,253,067 561,204 1,281,813 2.29% March 1,943,785 690,719 1,988,377 2.29% April 2,507,611 563,825 2,565,137 2.29% May 3,199,180 691,569 3,272,572 2.29% June 3,770,233 571,053 3,856,725 2.29% July 4,484,245 714,012 4,587,117 2.29% August 5,054,160 569,916 5,170,107 2.29% September 5,782,066 727,906 5,914,711 2.29% October 6,358,537 576,471 6,504,407 2.29% November 7,064,218 705,680 7,226,276 2.29% December 7,629,500 565,282 7,804,527 2.29% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2018 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year 8.4.a Packet Pg. 206 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 5,316,556$ 5,316,556$ 4,000,420$ -24.76% February 7,792,189 2,475,633 5,863,199 -24.76% March 11,495,338 3,703,149 8,649,617 -24.76% April 15,367,243 3,871,905 11,563,016 -24.76% May 17,687,264 2,320,020 13,308,705 -24.76% June 21,498,333 3,811,069 16,176,328 -24.76% July 25,125,385 3,627,052 18,905,487 -24.76% August 29,053,727 3,928,342 21,861,351 -24.76% September 32,438,650 3,384,923 24,408,322 -24.76% October 35,238,871 2,800,221 26,515,336 -24.76% November 39,282,633 4,043,762 29,558,047 -24.76% December 43,358,131 4,075,498 32,624,638 -24.76% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,794,624$ 2,794,624$ 1,916,589$ -31.42% February 3,044,628 250,004 2,088,045 -31.42% March 4,413,137 1,368,509 3,026,585 -31.42% April 5,814,624 1,401,487 3,987,743 -31.42% May 5,951,884 137,260 4,081,877 -31.42% June 7,381,423 1,429,540 5,062,274 -31.42% July 8,479,231 1,097,808 5,815,165 -31.42% August 9,744,718 1,265,487 6,683,051 -31.42% September 10,680,274 935,556 7,324,667 -31.42% October 11,097,303 417,029 7,610,671 -31.42% November 12,374,586 1,277,283 8,486,648 -31.42% December 13,571,547 1,196,961 9,307,539 -31.42% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-General Fund 2018 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year 8.4.a Packet Pg. 207 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 39,156$ 39,156$ 20,137$ -48.57% February 81,707 42,551 42,021 -48.57% March 131,158 49,452 67,453 -48.57% April 177,465 46,306 91,268 -48.57% May 223,060 45,595 114,717 -48.57% June 282,118 59,058 145,089 -48.57% July 332,530 50,412 171,016 -48.57% August 383,904 51,375 197,437 -48.57% September 442,045 58,140 227,338 -48.57% October 480,175 38,130 246,948 -48.57% November 530,273 50,099 272,713 -48.57% December 580,919 50,646 298,759 -48.57% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 24,264$ 24,264$ 23,355$ -3.75% February 49,615 25,351 47,756 -3.75% March 74,439 24,823 71,649 -3.75% April 98,806 24,367 95,103 -3.75% May 123,154 24,348 118,538 -3.75% June 147,440 24,286 141,914 -3.75% July 172,527 25,087 166,060 -3.75% August 197,868 25,341 190,452 -3.75% September 222,303 24,435 213,971 -3.75% October 247,077 24,774 237,816 -3.75% November 271,327 24,250 261,157 -3.75% December 297,088 25,761 285,953 -3.75% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-City Council 2018 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year 8.4.a Packet Pg. 208 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 35,915$ 35,915$ 36,984$ 2.98% February 75,981 40,066 78,242 2.98% March 115,825 39,843 119,271 2.98% April 150,473 34,648 154,950 2.98% May 187,400 36,927 192,977 2.98% June 225,139 37,738 231,838 2.98% July 264,377 39,239 272,244 2.98% August 302,046 37,669 311,034 2.98% September 338,631 36,585 348,708 2.98% October 377,307 38,676 388,534 2.98% November 412,924 35,616 425,210 2.98% December 467,314 54,390 481,219 2.98% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 82,608$ 82,608$ 80,036$ -3.11% February 175,964 93,357 170,486 -3.11% March 269,619 93,655 261,225 -3.11% April 356,946 87,327 345,833 -3.11% May 446,138 89,192 432,248 -3.11% June 534,494 88,356 517,853 -3.11% July 623,552 89,059 604,139 -3.11% August 718,039 94,486 695,684 -3.11% September 811,352 93,313 786,092 -3.11% October 908,794 97,442 880,500 -3.11% November 1,003,801 95,007 972,549 -3.11% December 1,105,852 102,051 1,071,423 -3.11% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2018 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 8.4.a Packet Pg. 209 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 35,087$ 35,087$ 43,517$ 24.03% February 77,643 42,556 96,299 24.03% March 121,352 43,709 150,510 24.03% April 180,892 59,539 224,355 24.03% May 219,287 38,395 271,976 24.03% June 261,452 42,165 324,272 24.03% July 306,988 45,536 380,749 24.03% August 357,000 50,012 442,778 24.03% September 405,705 48,705 503,185 24.03% October 456,792 51,087 566,547 24.03% November 512,749 55,957 635,949 24.03% December 583,461 70,712 723,651 24.03% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 61,607$ 61,607$ 61,232$ -0.61% February 117,510 55,903 116,796 -0.61% March 173,888 56,379 172,832 -0.61% April 232,177 58,288 230,766 -0.61% May 285,659 53,483 283,924 -0.61% June 337,760 52,100 335,708 -0.61% July 393,593 55,833 391,202 -0.61% August 451,730 58,137 448,986 -0.61% September 508,091 56,361 505,004 -0.61% October 576,461 68,371 572,959 -0.61% November 635,542 59,080 631,681 -0.61% December 694,248 58,706 690,030 -0.61% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2018 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 8.4.a Packet Pg. 210 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 27 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 128,112$ 128,112$ 144,135$ 12.51% February 268,331 140,218 252,759 -5.80% March 346,703 78,372 301,302 -13.10% April 422,093 75,390 353,306 -16.30% May 482,647 60,554 402,820 -16.54% June 547,148 64,501 448,539 -18.02% July 642,431 95,282 503,599 -21.61% August 749,888 107,457 559,477 -25.39% September 852,606 102,717 620,378 -27.24% October 928,166 75,560 666,470 -28.19% November 1,013,348 85,182 725,953 -28.36% December 1,191,113 177,765 790,130 -33.66% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 124,798$ 124,798$ 125,728$ 0.75% February 223,504 98,706 225,170 0.75% March 319,397 95,892 321,778 0.75% April 425,251 105,855 428,422 0.75% May 523,182 97,931 527,082 0.75% June 620,315 97,133 624,939 0.75% July 716,459 96,144 721,800 0.75% August 814,575 98,117 820,648 0.75% September 925,150 110,574 932,046 0.75% October 1,031,905 106,755 1,039,597 0.75% November 1,131,680 99,774 1,140,116 0.75% December 1,237,786 106,106 1,247,013 0.75% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Technology Rental Fund 2018 City of Edmonds, WA Monthly Expenditure Report-Finance Prior Year amounts are from the Information Services Budget 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Technology Rental Fund Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year 8.4.a Packet Pg. 211 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 70,623$ 70,623$ 46,119$ -34.70% February 141,247 70,623 92,239 -34.70% March 211,870 70,623 138,358 -34.70% April 282,493 70,623 184,478 -34.70% May 353,117 70,623 230,597 -34.70% June 423,740 70,623 276,717 -34.70% July 494,363 70,623 322,836 -34.70% August 564,986 70,623 368,955 -34.70% September 635,610 70,623 415,075 -34.70% October 706,233 70,623 461,194 -34.70% November 776,856 70,623 507,314 -34.70% December 847,480 70,623 553,433 -34.70% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 889,068$ 889,068$ 871,900$ -1.93% February 1,784,246 895,177 1,716,597 -3.79% March 2,672,941 888,695 2,490,399 -6.83% April 3,565,257 892,316 3,310,846 -7.14% May 4,451,291 886,034 4,093,278 -8.04% June 5,370,025 918,734 4,883,436 -9.06% July 6,283,947 913,922 5,793,626 -7.80% August 7,183,331 899,385 6,570,169 -8.54% September 8,094,615 911,283 7,408,049 -8.48% October 9,104,818 1,010,204 8,576,912 -5.80% November 10,340,935 1,236,117 9,678,228 -6.41% December 11,294,351 953,416 10,579,872 -6.33% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2018 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 12,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year 8.4.a Packet Pg. 212 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 229,796$ 229,796$ 175,855$ -23.47% February 476,824 247,028 364,897 -23.47% March 741,769 264,945 567,650 -23.47% April 981,744 239,975 751,295 -23.47% May 1,244,897 263,153 952,677 -23.47% June 1,493,252 248,355 1,142,734 -23.47% July 1,748,980 255,728 1,338,434 -23.47% August 2,027,962 278,982 1,551,929 -23.47% September 2,283,249 255,287 1,747,291 -23.47% October 2,560,699 277,450 1,959,614 -23.47% November 2,848,669 287,970 2,179,988 -23.47% December 3,144,570 295,901 2,406,430 -23.47% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 289,086$ 289,086$ 258,749$ -10.49% February 591,117 302,031 529,084 -10.49% March 912,673 321,556 816,895 -10.49% April 1,231,231 318,558 1,102,022 -10.49% May 1,578,687 347,456 1,413,016 -10.49% June 1,924,949 346,262 1,722,940 -10.49% July 2,399,547 474,598 2,147,733 -10.49% August 2,939,948 540,401 2,631,423 -10.49% September 3,316,363 376,415 2,968,336 -10.49% October 3,650,261 333,898 3,267,194 -10.49% November 3,951,786 301,524 3,537,076 -10.49% December 4,348,100 396,314 3,891,800 -10.49% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Development Services 2018 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation -100,000 200,000 500,000 800,000 1,100,000 1,400,000 1,700,000 2,000,000 2,300,000 2,600,000 2,900,000 3,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 8.4.a Packet Pg. 213 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 30 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 42,035$ 42,035$ 42,488$ 1.08% February 85,654 43,620 86,577 1.08% March 128,689 43,035 130,076 1.08% April 171,578 42,889 173,427 1.08% May 214,645 43,067 216,958 1.08% June 257,701 43,056 260,479 1.08% July 301,222 43,521 304,469 1.08% August 343,666 42,444 347,370 1.08% September 384,825 41,159 388,972 1.08% October 426,961 42,136 431,563 1.08% November 469,006 42,045 474,061 1.08% December 514,048 45,042 519,589 1.08% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 164,689$ 164,689$ 133,250$ -19.09% February 332,420 167,731 268,961 -19.09% March 509,854 177,434 412,523 -19.09% April 679,027 169,173 549,401 -19.09% May 851,467 172,439 688,922 -19.09% June 1,002,627 151,161 811,226 -19.09% July 1,200,111 197,483 971,009 -19.09% August 1,359,814 159,704 1,100,225 -19.09% September 1,542,717 182,903 1,248,212 -19.09% October 1,711,435 168,718 1,384,722 -19.09% November 1,898,800 187,365 1,536,319 -19.09% December 2,100,163 201,363 1,699,242 -19.09% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Public Works 2018 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 2,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year 8.4.a Packet Pg. 214 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 198,227$ 198,227$ 164,481$ -17.02% February 393,972 195,745 326,902 -17.02% March 606,539 212,567 503,282 -17.02% April 823,792 217,253 683,549 -17.02% May 1,030,869 207,078 855,374 -17.02% June 1,250,453 219,584 1,037,575 -17.02% July 1,460,494 210,041 1,211,859 -17.02% August 1,682,651 222,157 1,396,196 -17.02% September 1,896,727 214,076 1,573,827 -17.02% October 2,116,435 219,708 1,756,132 -17.02% November 2,330,526 214,090 1,933,776 -17.02% December 2,571,204 240,678 2,133,481 -17.02% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2018 0 300,000 600,000 900,000 1,200,000 1,500,000 1,800,000 2,100,000 2,400,000 2,700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year 8.4.a Packet Pg. 215 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 32 INVESTMENT PORTFOLIO SUMMARY Years Agency/Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FFCB Bonds 995,820 0.46 1,000,000 995,682 07/18/18 0.75% FFCB Bonds 2,010,790 0.91 2,000,000 1,992,248 12/28/18 1.42% FFCB Bonds 2,000,000 0.98 2,000,000 1,986,898 01/25/19 1.23% FICO Bonds 1,009,725 1.23 1,035,000 1,011,893 04/25/19 1.42% FNMA Bonds 999,750 1.36 1,000,000 990,187 06/13/19 1.40% FHLB Bonds 1,000,400 1.38 1,000,000 989,076 06/20/19 1.40% FHLMC Bonds 995,970 1.67 1,000,000 985,727 10/02/19 1.25% FNMA Bonds 1,994,310 1.74 2,000,000 1,968,348 10/28/19 1.35% FNMA Bonds 997,300 2.16 1,000,000 981,276 03/30/20 1.38% FHLB Bonds 2,003,780 2.16 2,000,000 1,962,990 03/30/20 1.45% FNMA Bonds 2,000,000 2.16 2,000,000 1,972,906 03/30/20 1.65% FHLMC Bonds 2,003,868 2.24 2,000,000 1,963,820 04/28/20 1.35% FNMA Bonds 1,000,000 2.41 1,000,000 971,027 06/30/20 1.38% FNMA Bonds 1,000,000 2.41 1,000,000 971,027 06/30/20 1.38% FHLB Bonds 3,000,000 2.45 3,000,000 2,921,043 07/13/20 1.20% RFCS Bonds 1,999,698 2.45 2,120,000 2,005,842 07/15/20 1.60% FHLB Bonds 2,000,000 2.50 2,000,000 1,972,476 07/30/20 1.75% FNMA Bonds 1,000,000 2.58 1,000,000 976,122 08/28/20 1.40% FNMA Bonds 1,000,000 2.58 1,000,000 976,122 08/28/20 1.40% FHLMC Bonds 999,500 2.92 1,000,000 979,699 12/30/20 1.75% FNMA Bonds 2,005,474 2.97 2,000,000 1,926,482 01/19/21 1.50% FM Bonds 2,000,000 3.17 2,000,000 1,952,708 04/01/21 1.87% FHLB Bonds 2,000,000 3.39 2,000,000 1,981,610 06/22/21 2.18% FHLMC Bonds 2,000,000 3.82 2,000,000 1,966,416 11/26/21 2.13% FHLMC Bonds 999,400 3.92 1,000,000 974,573 12/30/21 2.00% FHLMC Bonds 1,000,000 4.07 1,000,000 987,358 02/25/22 2.15% TOTAL SECURITIES 40,015,786 2.3 40,155,000 39,363,556 Washington State Local Gov't Investment Pool 6,849,738 6,849,738 Demand 1.43% Snohomish County Local Gov't Investment Pool 8,848,338 8,848,338 Demand 1.36% TOTAL PORTFOLIO 55,853,076$ 55,061,632$ As of January 31, 2018 City of Edmonds Investment Portfolio Detail RFCS, 5% FHLMC, 20% FFCB, 12% FICO, 3%FHLB, 25% FM, 5% FNMA, 30% Issuer Diversification Checking, $2.5 , 4% State LGIP, $6.8 , 12% County LGIP, $8.8 , 15%Bonds, $40.2 , 69% Cash and Investment Balances (in $ Millions) 8.4.a Packet Pg. 216 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 33 INVESTMENT PORTFOLIO SUMMARY $74,830 $163,214 $335,926 $423,816 $653,690 $119,680 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2013 2014 2015 2016 2017 2018 Annual Interest Income 0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7%1.8% Feb April June August October December Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark)City Blended Rate 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo Maturity Distribution and Rate of Return 8.4.a Packet Pg. 217 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 34 GENERAL FUND OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD 001-General Fund 7,594,167$ 5,788,782$ (1,805,385)$ 009-Leoff-Medical Ins. Reserve 417,153 374,490 (42,664) 011-Risk Management Fund 902,700 906,173 3,473 012-Contingency Reserve Fund 5,440,511 5,461,442 20,931 014-Historic Preservation Gift Fund 7,357 7,385 28 016-Building Maintenance (53,826) (53,826) - Total General Fund & Subfunds 14,308,062$ 12,484,446$ -$ -$ (1,823,617)$ GENERAL FUND & SUBFUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $14.31 $12.48 - 4 8 12 16 20 Dec 2017 Jan 2018MillionsGeneralFund & Subfunds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 218 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD General Fund & Subfunds 14,308,062$ 12,484,446$ (1,823,617)$ Special Revenue 7,876,541 8,100,782 224,241 Debt Service 3,812 3,812 - Capital Projects 1,544,084 1,558,935 14,851 Total Governmental Funds 23,732,500$ 22,147,976$ -$ -$ (1,584,524)$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $14.31 $12.48 $7.88 $8.10 $0.00 $0.00 $1.54 $1.56 - 4 8 12 16 20 Dec 2017 Jan 2018Millions General Fund & Subfunds Special Revenue Debt Service Capital Projects Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group $23.73 $22.15 - 6 12 18 24 30 Dec 2017 Jan 2018MillionsGovernmentalFund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 219 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD 104 - Drug Enforcement Fund (19,336)$ (19,283)$ 52$ 111 - Street Fund 990,554 848,033 (142,521) 112 - Combined Street Const/Improve 484,389 516,097 31,708 117 - Municipal Arts Acquis. Fund 533,207 531,867 (1,340) 118 - Memorial Street Tree 18,350 18,421 71 120 - Hotel/Motel Tax Revenue Fund 70,877 73,491 2,614 121 - Employee Parking Permit Fund 69,293 77,083 7,789 122 - Youth Scholarship Fund 15,347 15,399 52 123 - Tourism Promotional Fund/Arts 56,060 63,601 7,541 125 - Real Estate Tax 2 1,777,400 1,908,304 130,904 126 - Real Estate Excise Tax 1 2,282,738 2,417,297 134,559 127 - Gifts Catalog Fund 265,666 282,451 16,785 130 - Cemetery Maintenance/Improvement 188,886 188,639 (246) 136 - Parks Trust Fund 155,907 156,506 600 137 - Cemetery Maintenance Trust Fund 938,109 942,835 4,726 138 - Sister City Commission 7,598 7,627 29 140 - Business Improvement Disrict 41,495 72,412 30,917 Total Special Revenue 7,876,541$ 8,100,782$ -$ -$ 224,241$ GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $7.88 $8.10 - 3 6 9 12 15 Dec 2017 Jan 2018Millions Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 220 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 37 ENTERPRISE FUNDS OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD 421 - Water Utility Fund 16,699,374$ 17,120,532$ 421,158$ 422 - Storm Utility Fund 10,004,080 9,978,318 (25,762) 423 - Sewer/WWTP Utility Fund 40,704,874 41,096,302 391,428 424 - Bond Reserve Fund 843,960 843,961 1 411 - Combined Utility Operation - 12,401 12,401 Total Enterprise Funds 68,252,288$ 69,051,513$ -$ -$ 799,225$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $12,401 $17,120,532 $9,978,318 $41,096,302 $843,961 $218,324 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund Enterprise and Agency Fund Balances as of January 31, 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 221 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 38 SUMMARY OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD Governmental Funds 23,732,500$ 22,147,976$ (1,584,524)$ Enterprise Funds 68,252,288 69,051,513 799,225 Internal Services Fund 8,655,914 8,691,186 35,271 Agency Funds 226,480 218,324 (8,157) Total City-wide Total 100,867,182$ 100,108,998$ -$ -$ (758,185)$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $1,558,935 $3,812 $72,412 $7,627 $942,835 $156,506 $188,639 $282,451 $2,417,297 $1,908,304 $63,601 $15,399 $77,083 $73,491 $18,421 $531,867 $516,097 $848,033 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Parks Capital Construction Fund L.I.D. Fund Control Business Improvement District Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Cemetery Maintenance/Improvement Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Fund Street Fund Drug Enforcement Fund $ (19,283) Governmental Fund Balances (Excluding General Fund) as of January 31, 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 222 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2017 1/1/2018 2/28/2017 Q1 YTD 511 - Equipment Rental Fund 8,401,805$ 8,474,865$ 73,060$ 512 - Technology Rental Fund 254,109 216,321 (37,788) Total Internal Service Funds 8,655,914$ 8,691,186$ -$ -$ 35,271$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8,401,805 $8,474,865 $254,109 $216,321 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Dec 2017 Jan 2018 511 - Equipment Rental Fund 512 - Technology Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.4.a Packet Pg. 223 Attachment: January 2018 Monthly Financial Report (January Monthly Financial Report) City Council Agenda Item Meeting Date: 03/13/2018 Police Department Surplus Property Staff Lead: ACOP Don Anderson Department: Police Services Preparer: Don Anderson Background/History Last police surplus property list approved via consent in February of 2017. Staff Recommendation Staff recommends that all property other than ballistic vests be sent for outside auction or be disposed of as noted in the attached document. Staff recommends and requests that this agenda item be forwarded to the next Council Business Meeting for approval via the Consent Agenda. Narrative From time to time the Police Department has surplus property that must be disposed of. We normally do this on an annual basis. The items listed on the attached document are no longer used by the department because they are either outdated/expired, no longer serviceable or no longer supported. The property listed will be auctioned, destroyed, or in the case of the ballistic vests, shipped to a ballistic disposal and recycling company for recycling. Attachments: List of Surplus Items to Surplus in 2018 9.1 Packet Pg. 224 Date Asset/Tag #Property Description Brand Model #Serial #Condition Purchase Price Purchase Date Est. FMV (net disposal costs) Minimum Price (if applicable)Intended Disposal Method Dec-14 3802 Digital Recorder Panasonic WJ-HD316A GDA00010 Broken $4,109 4/24/2007 $0 Destroy1237TableBrokenUnknownUnknown$0 Destroy 734 Handcuffs Peerless 468554 Broken $11 12/31/1969 $0 Destroy Handcuffs Peerless 855098 Broken Unknown Unknown $0 Destroy 3972 Taser X26 XOO-600320 Broken $780 1/4/2011 $0 Destroy DVD//VCR/CD Player JVC XV-N40BK 128K4558 Obsolete Unknown Unknown $10 Outside auctionFeb-17 3044 Ear Protector Peltor Tactical 340189 No longer used Unknown 2/24/1999 $5 Outside auction 3045 Ear Protector Peltor Tactical 340183 No longer used Unknown 2/24/1999 $5 Outside auction3046Ear Protector Peltor Tactical 340184 No longer used Unknown 2/24/1999 $5 Outside auction Ear Protector Peltor MT15H7F370-SV 7011197646 No longer used Unknown Unknown $5 Outside auctionEar Protector Peltor MT15H7F370-SV 7011197642 No longer used Unknown Unknown $5 Outside auction Ear Protector Peltor Tactical 2651990 No longer used Unknown Unknown $5 Outside auction Ear Protector Peltor MT16H210F479S 1298013350 No longer used Unknown Unknown $5 Outside auction Jan-17 2905 Flash Attachment Canon Speedlite 540EZ OMO612 Obsolete Unknown 9/22/1998 $5 Outside auction Franklin Planning Kit Franklin Covey New-never used Unknown 2009 $1 Outside Auction4141Laptop Computer Panasonic CF-31AGAFA1M 1DKYB62005 Obsolete $4,598 6/15/2011 $325 Outside auction 4142 Laptop Computer Panasonic CF-31AGAFA1M 1DKYB62266 Obsolete $6,065 6/15/2011 $325 Outside auction4143Laptop Computer Panasonic CF-31AGAFA1M 1DKYB62071 Obsolete $6,065 6/15/2011 $325 Outside auction 4144 Laptop Computer Panasonic CF-31AGAFA1M 1DKYB62037 Obsolete $6,065 6/15/2011 $325 Outside auction4268Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65662 Obsolete Unknown 9/1/2012 $325 Outside auction 4269 Laptop Computer Panasonic CF-31JBGFA1M 1KTYA29459 Obsolete Unknown 9/1/2012 $325 Outside auction 4270 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA66135 Obsolete Unknown 9/1/2012 $325 Outside auction 4272 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65725 Obsolete Unknown 9/1/2012 $325 Outside auction 4273 Laptop Computer Panasonic CF-31JBGFA1M 1KTYA29636 Obsolete Unknown 9/1/2012 $325 Outside auction4275Laptop Computer Panasonic CF-31JBGFA1M 1KTYA29427 Obsolete Unknown 9/1/2012 $325 Outside auction 4276 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65637 Obsolete Unknown 9/1/2012 $325 Outside auction4278Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65799 Obsolete Unknown 9/1/2012 $325 Outside auction 4279 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA66005 Obsolete Unknown 9/1/2012 $325 Outside auction 4280 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65652 Obsolete Unknown 9/1/2012 $325 Outside auction 3714 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65658 Obsolete Unknown Unknown $325 Outside auction 4267 Laptop Computer Panasonic CF-31JBGFF1M 2ETYA65804 Obsolete Unknown Unknown $325 Outside auctionMulti Recorder LG DR1F9H 602KVGT036639 Obsolete Unknown Unknown $5 Outside auction Pail and mop ringer United Solutions New-never used Unknown Unknown $1 Outside auction p g Radio Kenwood TK-8102H B1A00564 Obsolete Unknown Unknown $10 Outside auctionStereo Cassette Deck Pioneer CT-W404R HTSI003767US Obsolete Unknown Unknown $5 Outside auction 3169 Zip Drive Parallel Port Zip100 P4AW28B3CJ Obsolete Unknown Unknown $1 Outside auction 7/21/2017 3692 Ballistic Vest ABA XT3A-2 06136649/06136650 Expired $707 10/6/2017 $0 To recycle manufacturer Ballistic Plate (back)ABA 11XT-FS-NS 3016510 Expired Unknown Unknown $0 To recycle manufacturer Ballistic Plate (front)ABA XT2-2 7167181 Expired Unknown Unknown $0 To recycle manufacturer 4157 Ballistic Vest Safariland BA-2000S-SM01 11244057/44256 Expired $794 8/31/2011 $0 To recycle manufacturer 9.1.a Packet Pg. 225 Attachment: List of Surplus Items to Surplus in 2018 (Police Department Surplus Property) Date Asset/Tag #Property Description Brand Model #Serial #Condition Purchase Price Purchase Date Est. FMV (net disposal costs) Minimum Price (if applicable)Intended Disposal Method Ballistic Vest ABA XHP-IIIA.0 08115021/5022 Expired Unknown 9/1/2008 $0 To recycle manufacturerFeb-17 3686 Ballistic Vest ABA XT3A-2 06105638/105645 Expired $707 8/30/2006 $0 To recycle manufacturer Mar-17 3615 Ballistic Vest ABA XT3A-2 060002864/6002865 Expired $707 2/21/2006 $0 To recycle manufacturer Mar-17 3698 Ballistic Vest ABA XT3A-2 06128750/06128749 Expired $707 11/1/2006 $0 To recycle manufacturer 3/1/2017 3791 Ballistic Vest ABA XT3A-2 07113836/07113837 Expired $707 3/1/2007 $0 To recycle manufacturer 3689 Ballistic Vest ABA XT3A-2 06135424/06135423 Expired $707 10/23/2006 $0 To recycle manufacturer4180Ballistic Vest Safariland BA-2000S-SM01 11305290/11305291 Expired $794 11/16/2011 $0 To recycle manufacturer 6/14/2017 218 Ballistic Vest Second Chance Y2A 0688483 (both)Expired Unknown 1986 $0 To recycle manufacturerBallistic Vest Second Chance IIA 1287415 (both)Expired Unknown 1988 $0 To recycle manufacturer 7/18/2017 3214 Ballistic Vest ABA 3A-XT-FS-M N-9981259/1263 Expired Unknown 3/1/2000 $0 To recycle manufacturer7/18/2017 4203 Ballistic Vest Safariland BA-2000S-SM01 12132447/12132448 Expired $794 7/1/2012 $0 To recycle manufacturer 4114 Ballistic Vest Safariland BA-2000S-SM01 11112313/11112312 Expired $794 4/1/2011 $0 To recycle manufacturer 7/20/2017 3793 Ballistic Vest ABA XT3A2 07115582/07115583 Expired $707 3/1/2007 $0 To recycle manufacturer 4205 Ballistic Vest Safariland BA-2OOS-SM01 12150235/12150234 Expired $794 7/1/2012 $0 To recycle manufacturer 8/5/2017 4221 Ballistic Vest Safariland BA-2000S-SM0112149502/12149503 Expired $794 8/1/2012 $0 To recycle manufacturer8/8/2017 3823 Ballistic Vest ABA XT3A-2 071864645/07186466 Expired $708 9/1/2007 $0 To recycle manufacturer 4191 Ballistic Vest Safariland BA-2000S-SM01 12129449/12129450 Expired $794 7/1/2012 $0 To recycle manufacturer4175Ballistic Vest Safariland BA-2000S-SM01 11298023/11298024 Expired $794 11/1/2012 $0 To recycle manufacturer 4129 Ballistic Vest Safariland BA-2000S-SM01 11113479/11113480 Expired $794 5/1/2011 $0 To recycle manufacturer 4104 Ballistic Vest Safariland BA-2000S-SM01 11102491/11102490 Expired $794 4/1/2011 $0 To recycle manufacturer 4197 Ballistic Vest Safariland BA-2000S-SM01 12034234/12034233 Expired $794 2/1/2012 $0 To recycle manufacturer 3937 Ballistic Vest Savvy Armor FEM PST IIIA 10098715/10098716 Expired Unknown 7/2/1905 $0 To recycle manufacturer 4176 Ballistic Vest Safariland BA-2000S-SM01 11298025/11298026 Expired $794 11/1/2011 $0 To recycle manufacturer 4177 Ballistic Vest Safariland BA-2000S-SM01 11298027/11298028 Expired $794 11/1/2011 $0 To recycle manufacturer4100Ballistic Vest Safariland BA-2000S-SM01 11102486/11102487 Expired $794 4/1/2011 $0 To recycle manufacturer 4219 Ballistic Vest Safariland BA-2000S-SM01 12176996/12176997 Expired $794 8/1/2012 $0 To recycle manufacturer3402Ballistic Vest ABA ABA XT2-2 02036779A/36780A Expired Unknown 8/1/2002 $0 To recycle manufacturer 9.1.a Packet Pg. 226 Attachment: List of Surplus Items to Surplus in 2018 (Police Department Surplus Property) City Council Agenda Item Meeting Date: 03/13/2018 Ordinance Amending ECC Chapter 5.14 Staff Lead: Al Compaan, Chief of Police Department: Police Services Preparer: Al Compaan Background/History Given recent notification to the City by the Snohomish County Prosecuting Attorney regarding criminal charging limitations for possession of small amount of certain controlled substances, the City needs to amend its City Code to allow prosecution of such cases in Municipal Court. Staff Recommendation Recommend Public Safety & Personnel Committee approve for Consent Agenda. Narrative The City was recently informed by the Snohomish County Prosecuting Attorney that they will be declining to accept any cases involving simple possession of Schedule I drugs in quantities of less than two grams. This is apparently due to limitations on prosecutorial resources and an escalating case load of more complex criminal cases. Typically, any possession of a Schedule I controlled substance is a felony crime. Given these limitations and in order for there to be some accountability for those who violate the law, to include applicable probationary and follow-up social services, the City will need to amend its Controlled Substances section of City Code to allow prosecution of simple possession of Schedule I cases as gross misdemeanors in Municipal Court. Attachments: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 9.2 Packet Pg. 227 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 5.14 ECC (“CONTROLLED SUBSTANCES, PARAPHERNALIA, POISONS AND TOXIC FUMES”) TO ADOPT BY REFERENCE CERTAIN ADDITIONAL WASHINGTON STATE STATUTES TO ALLOW FOR THE PROSECUTION OF MISDEMEANORS AND GROSS MISDEMEANORS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has adopted certain Washington state statutes relating to controlled substances, paraphernalia, poisons and toxic fumes by reference in Section 5.14.010 of the Edmonds City Code (“ECC”); and WHEREAS, the Edmonds Police Department has been informed that the Snohomish County Prosecuting Attorney’s Office will henceforth decline to accept any cases involving simple possession of Schedule I drugs in quantities of less than 2 grams; and WHEREAS, in order to prosecute cases of simple possession of Schedule I drugs in quantities of less than 2 grams, the Edmonds Police Department has recommended the adoption into the ECC certain state statutes to allow for the prosecution of such cases as misdemeanors or gross misdemeanors; and WHEREAS, after review and discussion, the City Council has determined it appropriate to amend Section 5.14.010 ECC (“State Statutes Adopted by Reference”) to adopt these additional state statutes by reference; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 9.2.a Packet Pg. 228 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) - 2 - 1. Section 5.14.010 of the ECC State Statutes Adopted by Reference is hereby amended to read as follows (new text in underline): 5.14.010 State statutes adopted by reference. A. Effect of Adopting State Statutes by Reference. 1. If any section, subsection, sentence, or provision of this title, or its application to any person or circumstance is held invalid, the remainder of this title, or the application of the section, subsection, sentence or provision to other persons or circumstances is not affected, and to this end, the sections, subsections, sentences and provisions of this title are declared to be severable. 2. By adopting state statutes, the city intends to assume jurisdiction over and become the jurisdictional authority for the enforcement and prosecution of misdemeanor and gross misdemeanor crimes. Whenever the word “state” shall appear in any statute adopted by reference in this title, the word “city” shall be substituted therefor; provided, however, the term “city” shall not be substituted for the term “state” in those circumstances which set forth administrative or licensing duties of the state and its subdivisions. 3. Whenever a state statute specifically adopted in this title refers to another state statute not specifically adopted in this title, the statute referred to shall be given the force and effect necessary to enforce the statute specifically adopted in this title. 4. Any section of this title that is repealed or amended by ordinance shall remain in full force and effect until the effective date of the ordinance repealing or amending the section. Any state statute that is adopted by reference which is later amended, repealed, or recodified shall remain in full force and effect until the effective date of the legislative act that repeals, recodifies, or amends the state statute. The amendment or recodification of any state statute adopted in this title shall be given its full force and effect upon the effective date of its amendment or recodification. 9.2.a Packet Pg. 229 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) - 3 - 5. When issuing a citation, information, or complaint for the violation of any section of the RCW adopted by this title, it shall be sufficient for a commissioned officer or prosecutor to cite to and refer to the RCW section number. B. The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein: RCW 69.43.110 Ephedrine, pseudoephedrine, phenylpropanolamine – Sales restrictions – Penalty 69.43.120 Ephedrine, pseudoephedrine, phenylpropanolamine – Possession of more than fifteen grams – Penalty – Exceptions 69.43.130 Exemptions – Pediatric products – Products exempted by the state board of pharmacy 69.50.101 Definitions 69.50.102 Drug paraphernalia – Definitions 69.50.201 Enforcement of chapter – Authority to change schedules of controlled substances 69.50.202 Nomenclature 69.50.204 (c)(22) Schedule I – Marijuana 69.50.309 Containers 69.50.360 Marijuana retailers, employees of retail outlets – Certain acts not criminal or civil offenses 69.50.363 Marijuana processors, employees – Certain acts not criminal or civil offenses 69.50.366 Marijuana producers, employees – Certain acts not criminal or civil offenses 69.50.412 Prohibited acts: E – Penalties (as amended by 2013 c 3) 69.50.4121 Drug paraphernalia – Selling or giving – Penalty 69.50.420 Violations – Juvenile driving privileges 69.50.425 Misdemeanor violations – Minimum penalties 69.50.445 Opening or consuming package containing marijuana, useable marijuana, or marijuana-infused product in view of general public – Penalty 69.50.505 Seizure and forfeiture 69.50.506 Burden of proof 69.50.509 Search and seizure of controlled substances C. Notwithstanding the RCW sections that are specifically adopted by reference in subsection B of this section, all RCW sections that constitute misdemeanors and gross misdemeanors and the RCW sections necessary for the investigation, arrest, prosecution, sentencing, confinement, and enforcement of misdemeanors and gross misdemeanors are hereby adopted by reference as currently enacted or as 9.2.a Packet Pg. 230 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) - 4 - hereafter amended or recodified from time to time, and shall be given the same force and effect as if set forth herein in full. D. All class C felony crimes set forth in the RCW are hereby adopted by reference for the purposes of charging a gross misdemeanor for a violation of any of the crimes set forth in Chapter 9A.28 RCW. The adoption of class C felonies shall be subject to the provisions of subsections A and C of this section. [Ord. 3912 § 1, 2013; Ord. 3734 § 2, 2009; Ord. 2853 § 16, 1991; Ord. 2531, 1985]. 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. 3. Effective Date. This ordinance, being an administrative function of the city council, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY 9.2.a Packet Pg. 231 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) - 5 - FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 9.2.a Packet Pg. 232 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) - 6 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 5.14 ECC (“CONTROLLED SUBSTANCES, PARAPHERNALIA, POISONS AND TOXIC FUMES”) TO ADOPT BY REFERENCE CERTAIN ADDITIONAL WASHINGTON STATE STATUTES TO ALLOW FOR THE PROSECUTION OF MISDEMEANORS AND GROSS MISDEMEANORS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 9.2.a Packet Pg. 233 Attachment: (DRAFT) Ordinance Amending ECC 5.14.010 Statutes Adopted by Reference 2.26 (Ordinance Amending ECC Chapter 5.14) City Council Agenda Item Meeting Date: 03/13/2018 Woodway Police Services Interlocal Agreement Extension Staff Lead: Al Compaan Department: Police Services Preparer: Al Compaan Background/History See Narrative Staff Recommendation For Consent Agenda Narrative Edmonds and Woodway entered into an interlocal agreement dated December 19, 2014 (“the Agreement”), under which the City of Edmonds agreed to provide certain police services to the Town of Woodway in exchange for payment of a specified monthly sum. Section I of the Agreement provided that the term of the Agreement would be from January 1, 2015 through December 31, 2017. Section I was amended by the city council in December 2017 (Amendment No. 1) to extend the expiration date of the Agreement to January 31, 2018, giving the parties additional time to negotiate the next agreement. Section I was amended again by the city council in January 2018 (Amendment No. 2) to extend the expiration date of the Agreement to March 31, 2018, again giving the parties additional time to negotiate the next agreement. The amount that Woodway pays Edmonds for police services under Section 6.1 was also amended in Amendment No. 2 to increase the payment during the extension period. The parties are attempting to negotiate a 24/7 police services contract with a seven year term. If the negotiating team is successful, the agreement would, of course, be brought to the respective councils for consideration and action. In addition to its negotiations with Woodway, the Edmonds’ negotiating team has also been in discussions with the Edmonds Police Officers Association to determine whether the proposed agreement would affect mandatory subjects of bargaining, and, if so, whether the EPOA is in agreement with the proposal. While progress is being made, it has become clear that a successor agreement likely will not be reached by March 31, 2018, the end of the extended term. The Parties would like to allow an additional extension of the Agreement through April 30, 2018, to allow time for the Parties to continue negotiating an agreement on a new interlocal agreement. Attachments: 2018-03-08 Amendment No. 3 to Woodway Police Svcs 9.3 Packet Pg. 234 Amendment No. 3 to Woodway Police Services Interlocal Agreement Page 1 of 2 AMENDMENT NO. 3 TO THE INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS, WASHINGTON AND TOWN OF WOODWAY, WASHINGTON FOR POLICE SERVICES THIS AMENDMENT No. 3 (“Amendment”) is made and entered into as of the date set forth below between the City of Edmonds, a Washington municipal corporation (“Edmonds”), and the Town of Woodway, a Washington municipal corporation (“Woodway”) (collectively “the Parties”). RECITALS A. The Parties entered into an interlocal agreement dated December 19, 2014 (“the Agreement”), under which the City of Edmonds agreed to provide certain police services to the Town of Woodway in exchange for payment of a specified monthly sum. B. Section I of the Agreement provided that the term of the Agreement would be from January 1, 2015 through December 31, 2017. C. Section I was amended in December 2017 (Amendment No. 1) to extend the expiration date of the Agreement to January 31, 2018, giving the parties additional time to negotiate the next agreement. Section I was amended again in January 2018 (Amendment No. 2) to extend the expiration date of the Agreement to March 31, 2018, again giving the parties additional time to negotiate the next agreement. The amount that Woodway pays Edmonds for police services under Section 6.1 was also amended in Amendment No. 2 to increase the payment during the extension period. D. While the Parties have been in negotiations for a successor interlocal agreement to the Agreement, and while progress is being made, it has become clear that a successor agreement cannot be reached by March 31, 2018, the end of the Agreement term. E. The Parties would like to allow an additional extension of the Agreement through April 30, 2018, to allow time for the Parties to continue negotiating an agreement on a new interlocal agreement. F. The Parties therefore desire to amend the Agreement to clarify this change to its terms. NOW, THEREFORE, in consideration of the mutual benefits herein contained, the Parties hereby agree as follows: 1. The first sentence of Section I of the Agreement is hereby amended to read as follows: THIS AGREEMENT for Police Services ("Agreement") shall have a term commencing on January 1, 2015 and expiring on April 30, 2018. 9.3.a Packet Pg. 235 Attachment: 2018-03-08 Amendment No. 3 to Woodway Police Svcs (Woodway Police Services Interlocal Agreement Extension) Amendment No. 3 to Woodway Police Services Interlocal Agreement Page 2 of 2 2. All other terms of the Agreement shall remain in full force and effect except as amended by this Amendment. If a conflict arises between the terms of this Amendment and the Agreement, the terms of this Amendment shall control. IN WITNESS WHEREOF, the Parties have executed this Amendment as of the day and year written below. EXECUTED this _____ day of March, 2018. CITY OF EDMONDS TOWN OF WOODWAY By:_____________________________ By:____________________________ Mayor David O. Earling Mayor Carla A. Nichols ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: By:_____________________________ By:____________________________ Scott Passey, City Clerk Heidi K. S. Napolitino, Clerk-Treasurer APPROVED AS TO FORM: APPROVED AS TO FORM: By:____________________________ By:_____________________________ Office of the City Attorney City Attorney 9.3.a Packet Pg. 236 Attachment: 2018-03-08 Amendment No. 3 to Woodway Police Svcs (Woodway Police Services Interlocal Agreement Extension) City Council Agenda Item Meeting Date: 03/13/2018 Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 Zone Staff Lead: Patrick Doherty Department: Economic Development Preparer: Patrick Doherty Background/History During 2017 the Development Feasibility Subgroup (consisting of three members) of the Economic Development Commission (EDC) discussed various issues related to potential barriers to development, redevelopment and economic vitality in Edmonds. One issue identified that appears to be holding back redevelopment in the BD1 zone of the City Center is the required 15-foot ground-floor height for new buildings. Within the 30-foot height limit, this restricts new buildings to two floors, while in other Downtown (BD) zones, 3 floors are possible. The Subgroup presented this issue, its analysis, and its recommendations to the full EDC in December and January, who approved the attached memo, outlining its recommendations. The memo was presented to the City Council on 2/6/18. Staff Recommendation Council Committee is requested to forward its recommendation to the 3/20/18 Regular Council Meeting regarding whether to send the issue of the BD1 required 15’ ground floor height to Development Services Planning Division for study and recommendation, including regular public process and Planning Board review. Narrative With the realization that only two floors are possible within the 30-foot height limit in the BD1 zone, the EDC unanimously recommended that alternatives be considered that could allow new buildings to include three floors within the existing 30-foot height limit. Otherwise, in their opinion, (re)development has been stalled in the BD1. The EDC believes that new in-fill development in the BD1 zone would provide the following benefits: · New cultural, shopping, and recreation opportunities within the community; as more space becomes available, new businesses will be able to find locations in Downtown Edmonds and existing businesses will have the opportunity to expand. · New infusion of revenue into the city or county budget as a result of redevelopment activities (sales tax, hotel tax, and utility tax revenues) in order to provide greater public safety, parks and transportation services. · More job opportunities (retail, service, office, and/or manufacturing jobs); more businesses result in job creation. 9.4 Packet Pg. 237 · More housing opportunities in a walkable environment. Three floors allows for upper-level residential in the Downtown core. More downtown residents will contribute to a more vital and vibrant core, increase retail activity and the overall desirability of locating a business or office in Downtown Edmonds. · Additions of one or two additional stories atop existing buildings (up to the 30-foot limit) could leverage needed restoration of existing buildings and/or building façades, improving the look and feel of Downtown. Existing building standards and design guidelines would remain in place, helping to maintain the character of our community. · Construction jobs will be created by the development of new buildings and new infrastructure and the remodeling of existing buildings. For these reasons, together with other information provided in detail in the attached memo, the EDC has recommended its Preferred Alternative for consideration by City Council, as follows: Reduce the ground-floor height requirement in BD1 to 12 feet, as found in all other BD zones, while maintaining a 30 foot building height limit. Allowing a 12-foot ground-floor height makes developing three levels within the 30 foot height restriction possible. The attached EDC memo was presented to the City Council on 2/6/18. No substantive discussion or action was requested at that meeting. The City Council directed staff to schedule further discussion of whether to take up this issue of the 15-foot required ground-floor height in the BD1 zone at an upcoming Council Committee. During this discussion questions were raised about when the last substantive consideration by Council of this BD1 requirement had occurred, citing the possibility that the issue had been addressed as recently as 2013-2014 during consideration of the latest BD1 zone amendments. Staff have reviewed the record and found the following chronology of ECC amendments regarding the BD zones, as well as a more detailed break-down of Planning Board and City Council discussions regarding the BD1 zone in 2013 and 2014: BD-Related Ordinances: Ord 3624, Jan 26, 2007 - established BD zones, with 25’ basic height limits (allowing for additional 5’ in height’ after a 15’ step-back) in the BD2, BD3, and BD4 zones. An as-of-right 30’ height limit was established for BD1 zone. 12’ ground floor was required in BD2-BD5 zones. 15’ ground floor required in BD1. Ord 3691, July 22, 2008 - Interim zoning - regarding depth of ground-floor uses. Ord 3700, November 3, 2008 - repeal/replace Ord 3691 and reestablish Chapter 16.43 for purposes of establishing 30’ required depth of ground floor uses on designated street fronts. Ord 3736, June 2, 2009 - Amendments clarifying that for designated historic landmark buildings, development standards within Chapter 16.43 may be modified or waived in conjunction with a certificate of appropriateness. 9.4 Packet Pg. 238 Ord 3865, December 20, 2011 - Increased the required depth of ground level commercial uses on designated street fronts from 30’ to 45’. Ord 3918, April 23, 2013 - Removed requirement of required step-back at 25’ to achieve 30’ height limit in BD1-BD4 zones and instituted design guideline compliance in all BD zones. Ord 3955, Jan 21, 2014 - Limited ground-floor uses in BD1, prohibiting many office uses, storage uses, auto sales and service, dry cleaning plants, printing plants, residential uses, schools, off-street parking, wholesale uses, auction houses, drive-in/through businesses, labs, and light industrial from the required ground-floor use area (45’ deep). NOTE: No substantive consideration or action regarding the 15’ required ground-floor height in BD1 zones took place since 2007. BD1 Ground Floor Height-Related Discussions at Planning Board and City Council during 2013-2014 Timeframe DATE BODY MENTION OF BD1 15’ GROUND FLOOR HEIGHT REQUIREMENT? 1/9/13 Planning Board No mention 2/13/13* Planning Board One passing reference to the requirement by a Board member 4/2/13* City Council Two passing references 4/23/13 City Council No mention 9/11/13 Planning Board No mention 10/9/13 Planning Board No mention 11/4/13 City Council No mention 1/7/14 City Council No mention 1/21/14 City Council No mention *NOTE: Minutes are attached for the two above-cited meetings where there was a noted reference to the BD1 15’ ground floor height requirement Attachments: PlanningBoard02132013 CityCouncil04022013 Final EDC Memo ground floor height 9.4 Packet Pg. 239 9.4.a Packet Pg. 240 Attachment: PlanningBoard02132013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.a Packet Pg. 241 Attachment: PlanningBoard02132013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.a Packet Pg. 242 Attachment: PlanningBoard02132013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 243 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 244 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 245 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 246 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 247 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 248 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 249 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 250 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 251 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 9.4.b Packet Pg. 252 Attachment: CityCouncil04022013 (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor Height in BD1 M E M O R A N D U M TO: MAYOR EARLING AND CITY COUNCIL FROM: JAMIE REECE, CHAIR, ECONOMIC DEVELOPMENT COMMISSION SUBJECT: RECOMMENDATIONS REGARDING 15-FOOT MINIMUM GROUND-FLOOR HEIGHT IN EDMONDS BD1 ZONE DATE: January 17, 2018 _____________________________________________________________________________________ OBJECTIVE: Increase City revenues, jobs, housing options and new cultural, shopping and recreation opportunities in Edmonds APPROACH: Stimulate economic growth in the downtown core by revising zoning standards in BD1 to encourage new construction and redevelopment of vacant sites and/or deteriorating structures. BACKGROUND: In January 2007, the Edmonds City Council passed Ordinance No. 3624, enacting a new chapter 16.43 relating to downtown business zoning. The Downtown Business zone (BD) was subdivided into 5 subdistricts, each with its own unique mix of permitted uses and zoning regulations. The intent was to promote Edmonds as a setting for retail, office, entertainment and associated businesses, define strong pedestrian links, and create a strong retail core at the downtown’s focal center. The code allows building heights of 30 feet in all BD zones except zone BD5, where it is 25 feet. Site development standards also call for a minimum ground-floor height of 12 feet in all BD zones, except BD1 where the minimum ground-floor height requirement is 15 feet. BD1 was singled out for the 15-foot height requirement because, at the time, it was thought a higher ground floor height (15 feet) would encourage a broader range of retail development, resulting in attractive development/redevelopment and a strong retail core. (add foot note: “Minimum height of ground floor within the designated street-front” means the vertical distance from top to top of the successive finished floor surfaces for that portion of the ground floor 9.4.c Packet Pg. 253 Attachment: Final EDC Memo ground floor height (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor located within the designated street front (see ECDC 16.43.030(B)); and, if the ground floor is the only floor above street grade, from the top of the floor finish to the top of the ceiling joists or, where there is not a ceiling, to the top of the roof rafters.). DISCUSSION: The current zoning standards in zones BD1 through BD4 allow for structures 30 feet in height. In all BD zones except BD1, the minimum ground-floor height requirement is 12 feet. With a maximum building height of 30 feet, three levels of usable space may be achieved. However, in BD1, with the ground-floor minimum height requirement of 15 feet, only two floors of usable space may be achieved within the 30- foot height limit. In today’s market, most financially viable redevelopment requires a minimum of three levels of rentable space to “pencil out.” In BD1, with the ground floor height requirement of 15 feet, development/redevelopment has been stagnating, as contrasted with some new development/ redevelopment in other BD zones. As a result, there is a missed opportunity for commercial growth and increased housing. There is a demand and need for additional commercial space in the Downton Core. The City receives numerous inquiries from prospective retailers, gallery operators, lodging establishments, restaurateurs, and office-based employers, seeking Downtown tenant space. There is very little available as most existing buildings are small and mostly fully occupied. Discussions with property owners and potential developers indicate the few vacant or substantially under-developed sites in the BD1 are stymied from being (re)developed by the de facto two-story limit. While higher ground-level heights may be desirable for some uses, they are no longer considered necessary. Building owners and tenants are anxious for rentable, quality space in the Edmonds retail core. Edmonds has the opportunity to facilitate creating such space by reducing the minimum ground- floor height requirement in BD1 to 12 feet as found in other BD zones. Staff reviewed ground-floor height requirements for our competitive cities. For most, there is no minimum height other than that required by the International Building Code, (a 7 foot 6 inch minimum). Kirkland requires a 13 to 15-foot first floor, depending on the overall height of the building, which in commercial zones ranges from 30 feet to 55 feet. Shoreline and Downtown Tacoma require a 12-foot first floor. Seattle specifies 13 feet in the Neighborhood Commercial zones and 15 feet downtown, where buildings are significantly higher then 30 feet. The EDC considered several different approaches to address the issue of creating an environment to attract development and redevelopment; i.e. allowing for three-story structures in BD1. Three Alternatives were discussed: Alternative 1: Preferred Alternative. Reduce the ground-floor height requirement in BD1 to 12 feet, as found in all other BD zones, while maintaining a 30 foot building height limit. Allowing a 12-foot ground-floor height makes developing three levels within the 30 foot height restriction possible. Alternative 2: Maintain the 15 first floor requirement and allow building heights in BD1 in excess of 30 feet, possibly up to 35 feet. This option includes a potential stipulation that a view study 9.4.c Packet Pg. 254 Attachment: Final EDC Memo ground floor height (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor be conducted to ensure any such additional height above 30 feet would not significantly impact views. This was viewed as a good compromise, but adding additional height was not considered a first choice by the Committee. Alternative 3: Combine Options 1 and 2; decrease the first-floor height requirement but allow overall building height, for three story structures, to increase. A 13-foot first floor requirement for example, could result in a 31-foot building, for example. RECOMMENDATION: The EDC recommends Alternative 1 to City Council for consideration: reduce the ground-floor height minimum in BD1 to 12 feet as required in other BD zones. The reduction in the ground-floor height requirement may improve the economic vitality of the City of Edmonds Downtown core by encouraging (re(development of downtown vacant sites and deteriorating or substantially under-developed structures and attracting new uses the core. There are many positive outcomes that may result from this proposed adjustment: • New cultural, shopping, and recreation opportunities within the community; as more space becomes available, new businesses will be able to find locations in Downtown Edmonds and existing businesses will have the opportunity to expand. • New infusion of revenue into the city or county budget as a result of redevelopment activities (sales tax, hotel tax, and utility tax revenues) in order to provide greater public safety, parks and transportation services. • More job opportunities (retail, service, office, and/or manufacturing jobs); more businesses result in job creation. • More housing opportunities in a walkable environment. Three floors allows for upper-level residential in the Downtown core. More downtown residents will contribute to a more vital and vibrant core, increase retail activity and the overall desirability of locating a business or office in Downtown Edmonds. • Additions of one or two additional stories atop existing buildings (up to the 30-foot limit) could leverage needed restoration of existing buildings and/or building façades, improving the look and feel of Downtown. Existing building standards and design guidelines would remain in place, helping to maintain the character of our community. • Construction jobs will be created by the development of new buildings and new infrastructure and the remodeling of existing buildings. The EDC discussed potential negative impacts of the proposed change and concluded they would be minimal. • Views would not be impacted as building heights will not be altered. • Increased density in terms of visitors to downtown and new residents would add vitality, but could also impact parking availability. 9.4.c Packet Pg. 255 Attachment: Final EDC Memo ground floor height (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor • Changes in the character of the streetscape may be considered both a positive and a negative. Deteriorating buildings are an eyesore and can be dangerous. New construction will not necessarily be as quaint, but will keep the overall character of the Downtown. Current design standards, first adopted in 2008, ensure the desired “look and feel” of the Downtown Core will be maintained. Overall, in the opinion of the EDC, the positives outweigh the potential negatives. We encourage Council to amend the code in BD1 to reduce the minimum required ground-floor height to 12 feet. 9.4.c Packet Pg. 256 Attachment: Final EDC Memo ground floor height (Review of EDC Recommendation to Consider Changes to Required 15-Foot Ground Floor