2018-04-17 City Council - Full Agenda-2096Agenda
Edmonds City Council
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
APRIL 17, 2018, 7:00 PM
Edmonds City Council Agenda
April 17, 2018
Page 1
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. PRESENTATIONS
1. YWCA Stand Against Racism Proclamation (5 min)
2. 2018 Legislative Session Wrap-Up Report (20 min)
3. Snohomish County Affordable Housing Alliance Presentation (20 min)
4. Edmonds Waterfront Center Update (30 min)
5. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
6. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of April 10, 2018
2. Approval of Council Meeting Minutes of April 10, 2018
3. Approval of claim checks and wire payment.
4. Acknowledge receipt of Claim for Damages from Carla Lemaster/Denny's ($441.20)
5. February 2018 Monthly Financial Report (on consent)
6. Capital Asset Policy and Resolution for Adoption
7. Civic Stadium project demolition closeout
8. Special Event Contracts
9. RCO Grants Resolution
10. Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities
11. Authorization to award a construction contract for the Seaview Park Infiltration Facility
12. Final Acceptance of the Frances Anderson Center Bandshell Replacement Project
13. Authorization for Mayor to sign a Supplemental Agreement with Murraysmith for the 2019
Sewerline Replacement
14. Amendments to ECC 8.48 to Address Parking Regulation Issues
15. Ordinance Amending 5.34 (Domestic Violence)
16. Agreement With Snohomish County for Flex Funds for Social Worker Program
7. ACTION ITEMS
1. First Quarter 2018 Budget Amendment (15 min)
2. Ordinance to Repeal Ordinance 3789 and CC Chapter 3.04 (10 min)
3. Civic Field PSA for design services (20 min)
4. Engineering Analysis and Preliminary Design for the WWTP Phase 6 Energy Energy Conservation
Project - Carbon Recovery (20 min)
Edmonds City Council Agenda
April 17, 2018
Page 2
5. Woodway Police Services Interlocal Agreement (15 min)
8. REPORTS ON COUNCIL COMMITTEES
1. Council Committee Reports and Minutes (10 min)
9. MAYOR'S COMMENTS
10. COUNCIL COMMENTS
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(I).
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
City Council Agenda Item
Meeting Date: 04/17/2018
YWCA Stand Against Racism Proclamation
Staff Lead: Mayor Earling
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
YWCA USA is on a mission to eliminate racism, empower women, and promote peace, justice, freedom
and dignity for all. The organization is one of the oldest and largest women's organization in the nation,
serving over 2 million women, girls, and their families each year.
Staff Recommendation
Narrative
YWCAs across the country will take a "Stand Against Racism" the last week of April 2018. The 10th
annual Stand Against Racism raises awareness of the ways institutional and structural racism impact our
communities.
Attachments:
SAR_2018
4.1
Packet Pg. 3
4.1.a
Packet Pg. 4 Attachment: SAR_2018 (YWCA Stand Against Racism Proclamation)
City Council Agenda Item
Meeting Date: 04/17/2018
2018 Legislative Session Wrap-Up Report
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
N/A
Staff Recommendation
N/A
Narrative
Jennifer Ziegler, the City's lobbyist in Olympia, will provide a report on the outcomes of the 2018 State
Legislative Session. A copy of the presentation is attached.
Attachments:
2018 Edmonds Legislative Wrap-Up Final [Read-Only]
4.2
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Jennifer ZieglerLyset CadenaApril 17, 2018City of Edmonds4.2.aPacket Pg. 6Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
AgendaLegislative Overview2018 Budgets Edmonds PrioritiesAdditional Issue Areas of InterestLooking Ahead and Next Steps24.2.aPacket Pg. 7Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
Legislative Overview 60-day supplemental legislative sessionWashington State Supreme Court Order on Basic EducationBegan the 2018 Legislative Session with continued disagreement on the Hirstdecision and no biennial capital budgetPublic Records Lawsuit Against the LegislatureThere were 2,064 House bills and 1,647 Senate bills introduced. Ultimately, 310 bills passed into law.34.2.aPacket Pg. 8Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
2018 BudgetsGeneral Fund Operating (Supplemental)Utilizes $935 million from the Budget Stabilization Account.30 cent/$1,000 property tax reduction in 2019Provides $1.2 billion to meet the Supreme Court Order on funding Basic EducationFor local governments, no changes to liquor revenue sharing distributions, restored marijuana revenue sharing and provided additional basic law enforcement academy funding for two classes.Capital Budget (Biennial and Supplemental)Biennial budget appropriated $2.72 billion in state bond proceeds, including funding for 195 local and community projects.Supplemental budget appropriated an additional $198 million in general obligation bonds with funding provided for an additional 95 local and community projects.Transportation (Supplemental)$360,000 for the Joint Transportation Committee (JTC) to evaluate city transportation funding needs with a report due to the Legislature on June 30, 2019.Two JTC studies on transportation network companies with reports due January 14, 2019.44.2.aPacket Pg. 9Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
Edmonds Legislative PrioritiesFunding for the Edmonds Street Waterfront Connector$6 million in 2019-21 bienniumInvest in Funding to Support Homelessness and Affordable Housing$107 million investment in the Housing Trust FundHB 2831 regarding condominium liabilityPassage of HB 1570 to increase the document recording fee and make it permanentHighway 99 Corridor ImprovementsFunding for Civic Park DevelopmentEnact 2017-19 Capital Budget$391,400 for Frances Anderson and $500,000 for the Edmonds Community and Senior Center from the Local and Community Projects Category$2.25 million for Edmonds Waterfront Center and $1 million for waterfront development from three different grants.54.2.aPacket Pg. 10Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
Additional Issue Areas of Interest Whatcom v. Hirst (SB 6091)Voting Rights Act (SB 6002)Body Worn Cameras (SB 6408)Oil Transportation (SB 6269)Carbon Tax (SB 6203)State Infrastructure Bank (SB 6375)Small Cell Facilities (SB 5935 and HB 2592)Sound Transit (SB 5955)Public Records Reform (SB 6617)Wrongful Death (SB 6015)Opioids (HB 1047, SB 6051 and HB 2489)64.2.aPacket Pg. 11Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
Looking Ahead and Next StepsChanges in the 2019 Legislature 13 Retirement Announcements All of the House and Half of the Senate up for ElectionLegislative Delegation MeetingsDevelop 2019 Legislative Agenda 74.2.aPacket Pg. 12Attachment: 2018 Edmonds Legislative Wrap-Up Final [Read-Only] (2018 Legislative Session Wrap-Up
City Council Agenda Item
Meeting Date: 04/17/2018
Snohomish County Affordable Housing Alliance Presentation
Staff Lead: Council
Department: City Council
Preparer: Maureen Judge
Background/History
As Edmonds addresses the homelessness problem, multiple organizations in Snohomish County are
working toward solutions including the Affordable Housing Alliance. Housing prices (both sale and rent)
are outstripping the growth in wage levels and insufficient new housing supply is coming on line,
meaning more families are being forced out of their existing homes and/or are having difficulty finding
stable housing. This trend has a two-pronged effect: it is fueling a rise in homelessness in Edmonds and
surrounding communities, and it is forcing families out of our area in search of lower-priced housing.
Near term interlocal action is required to mitigate this trend.
Staff Recommendation
N/A
Narrative
Chris Collier of the Snohomish County Affordable Housing Alliance will be presenting an update on
issues and trends driving the crisis of lack of affordable housing in Snohomish County.
Attachments:
Edmonds AHA Update 4-17-18 (Final)
4.3
Packet Pg. 13
AHA UPDAT E
Chris Collier
AHA Program Manager
4/17/18
4.3.a
Packet Pg. 14 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
What I’ll be Covering Today
•Scope of the issue
•Three components of AHA’s work to inform and address it
–Data to show and track the issue
–What individual jurisdictions can do
–What we can all do together
•AHA’s Background
–Formed in 2013, members represent 95% of Snohomish County’s population
•12 cities, 1 town, County & HASCO are all members
–Serves as the shared housing resource for all members
–Work Plan’s focus: Technical expertise, analysis, education & outreach, and
financial work
4.3.a
Packet Pg. 15 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Rent vs. 30% of Income
$500
$700
$900
$1,100
$1,300
$1,500
$1,700
$1,900
Spring 2000 Fall 2003 Spring 2007 Fall 2010 Spring 2014 Fall 2017
Inflation Adjusted
Average Rent
& Income
Three Bedrooms / 2
Bath Units
Two Bedroom Average
One Bedroom Units
Studio Units
Elementary School
Teachers
Marriage and FamilyTherapists
Pharmacy Technician
Dental Assistants
Bus Drivers, School or
Special Client
Waiter/Waitress
Childcare Workers
4.3.a
Packet Pg. 16 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Supply & Demand
0
1000
2000
3000
4000
5000
6000
7000
2000 2002 2004 2006 2008 2010 2012 2014 2016
Snohomish Population vs. New Housing Construction
Estimated New Households Net New Housing Units
4.3.a
Packet Pg. 17 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Supply & Demand
756 more units
created than in-migrationIn 2003
-1,205unit
deficit in 2008
2,245 more units
created than
in-migration
from ‘00-’03
-4000
-3000
-2000
-1000
0
1000
2000
3000
4000
5000
6000
2000 2002 2004 2006 2008 2010 2012 2014 2016
Snohomish County Housing Unit Surplus/Deficit
Yearly Surplus/Deficit Cumulative Surplus/Deficit
4.3.a
Packet Pg. 18 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Supply & Demand
-4000
-2000
0
2000
4000
6000
8000
2000 2002 2004 2006 2008 2010 2012 2014 2016
Snohomish Population vs. New Housing Construction
Yearly Surplus/Deficit Cumulative Surplus/Deficit
Estimated New Households Net New Housing Units
4.3.a
Packet Pg. 19 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Impacts of housing shortage
•Social
–Rising housing instability –more homes live month to month
–Decreased health, education attainment for children
–Rising homelessness, one emergency at a time
–Increased demand for emergency services
•Economic
–Local employers struggle at hiring and retaining workers
–Workers that do stay live further from where they work
–Business may start to look elsewhere
4.3.a
Packet Pg. 20 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Other Sectors Take Note
•WSDOT Secretary Roger Millar, 1/8/18 at House Transportation Cmte.
•“We have a disconnect between land use, housing, jobs and
transportation. We’re adding new jobs, but … are we keeping up with
housing and transportation choices for the people who work at those
jobs?”
•The impact:
–“A lack of affordable housing in core areas is pushing people further out from
urban job centers –they can’t afford to live where they work, they’re travelling
longer distances… people have to drive.”
•On Jobs/Housing balance
–Mayors talk with pride about a jobs/housing balance, “…but if you create
executive housing and service jobs, that’s not [balance].”
4.3.a
Packet Pg. 21 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
What Can We Do? –Local Options
•Changes to code, zoning & incentives
–Accessory Dwelling Units, smaller lots, cottage housing, etc.
–MFTE, incentive/inclusionary zoning, mixed use development
–County jurisdictions overwhelmingly single family zoned
•Supply and demand –solutions appropriate for the
jurisdiction to meet demand
•The Missing Middle
4.3.a
Packet Pg. 22 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
The Missing Middle
?
4.3.a
Packet Pg. 23 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
What Can We Do? –A Regional Approach
•Why?
–Recent Congressional tax reform lowered corporate tax rate to ~20%
–Reduced value of 4% tax credit/bond program
•First draft of the House bill eliminated the 4% tax credit entirely
–Department of Commerce HTF received $44 Million in Stage 1
proposals, funded $12 million
•Housing Trust Fund
–An immediate, targeted response
–Helps the most in need that the market can’t reach
–Increasing supply in most needed areas
4.3.a
Packet Pg. 24 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
HTF Overview
•Flexible “just in time” funds
–5-15% of project funding
–First in money to show regional support and bring in other money
–Gap financing for projects with an unexpected shortfall
•A round table for stakeholder discussion in affordable housing
projects
•Supported by AHA staff, projects voted on by AHA Board
•Follow the proven success of the ARCH model
–Has created 2000 units in 20 years
–Began with $500k annually
4.3.a
Packet Pg. 25 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Putting the Fun in Funding for Housing
•Through in kind contributions
–Surplus land owned by jurisdictions being set aside for affordable housing
–Fee waivers and other incentives supporting affordable housing
•Through jurisdiction funds
–Voluntary and flexible year to year
–Snohomish County set aside $500k REET 2 dollars for FY18
–Mukilteo willing to contribute $20k in FY18 via amendment
•Edmonds $250k to help establish lasting solutions to homelessness
–$25k of that dedicated to sizing the problem and identifying existing resources
4.3.a
Packet Pg. 26 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
In Conclusion
•The housing problem we all face is affecting people we
know, work with and care about
•Supply and demand is at the core of the issue
•The market can provide options for middle incomes that are
right for your community
•Solutions are needed for those the market doesn’t reach
•Housing is a big issue -but it is something we can do
something about if we work together
4.3.a
Packet Pg. 27 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
Thank you!
Chris Collier
AHA Program Manager
ccollier@hasco.org
425.293.0601
4.3.a
Packet Pg. 28 Attachment: Edmonds AHA Update 4-17-18 (Final) (Snohomish County Affordable Housing Alliance
City Council Agenda Item
Meeting Date: 04/17/2018
Edmonds Waterfront Center Update
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The City signed a option for a long term land lease for the nonprofit Edmonds Senior Center to rebuild
the center.
Staff Recommendation
Listen to presentation and ask questions as needed.
Narrative
Farrell Fleming and Daniel Johnson will provide an update of the Edmonds Waterfront Center.
Attachments:
Sr. Ctr-Op to Lease-Ground Lease
4.4
Packet Pg. 29
4.4.a
Packet Pg. 30 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 31 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 32 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 33 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 34 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 35 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 36 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 37 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 38 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 39 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 40 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 41 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 42 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 43 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 44 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 45 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 46 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 47 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 48 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 49 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 50 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 51 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 52 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
4.4.a
Packet Pg. 53 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Edmonds Waterfront Center Update)
City Council Agenda Item
Meeting Date: 04/17/2018
Approval of Council Special Meeting Minutes of April 10, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
04-10-2018 Draft Council Special Meeting Minutes
6.1
Packet Pg. 54
Edmonds City Council Draft Minutes
April 10, 2018
Page 1
+
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
APRIL 10, 2018
Elected Officials Present Staff Present
Dave Teitzel, Councilmember Carrie Hite, PRCS Director
Neil Tibbott, Councilmember Jeff Taraday, City Attorney
Kristiana Johnson, Councilmember
Diane Buckshnis, Councilmember
Tom Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
(arrived 6:24 p.m.)
Mike Nelson, Council President
Dave Earling, Mayor
Elected Officials Absent
None
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:15 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(I).
The City Council then adjourned to the Jury Meeting Room in executive session to discuss pending
or potential litigation.
3. CANDIDATE INTERVIEWS FOR APPOINTMENT TO A CIT BOARD OR
COMMISSION
At 6:40 p.m., the Executive Session concluded. The City Council then interviewed Carolyn Henry,
a candidate for appointment to the Edmonds Cemetery Board.
ADJOURN
At 6:55 p.m., the interview concluded and the meeting was adjourned.
6.1.a
Packet Pg. 55 Attachment: 04-10-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes)
Edmonds City Council Draft Minutes
April 10, 2018
Page 2
____ ____
DAVID O. EARLING, MAYOR SCOTT PASSEY, CITY CLERK
6.1.a
Packet Pg. 56 Attachment: 04-10-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes)
City Council Agenda Item
Meeting Date: 04/17/2018
Approval of Council Meeting Minutes of April 10, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
04-10-2018 Draft Council Meeting Minutes
6.2
Packet Pg. 57
Edmonds City Council Draft Minutes
April 10, 2018
Page 1
EDMONDS CITY COUNCIL DRAFT MINUTES
April 10, 2018
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Michael Nelson, Council President
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
ALSO PRESENT
Noal Leonetti, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Jim Lawless, Assistant Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Scott James, Finance Director
Dave Turley, Assistant Finance Director
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF THE AGENDA
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO ADD COUNCIL APPOINTMENTS TO THE ECONOMIC DEVELOPMENT
COMMISSION AS ITEM 5. MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS,
TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF THE CONSENT AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 3, 2018
6.2.a
Packet Pg. 58 Attachment: 04-10-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
April 10, 2018
Page 2
2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM PHIL LOVELL
($441.51) AND KAREN GOTTLIEB (AMOUNT UNDETERMINED)
4. CONFIRM APPOINTMENT OF CAROLYN HENRY TO THE CEMETERY BOARD
5. COUNCIL APPOINTMENT TO THE ECONOMIC DEVELOPMENT COMMISSION (EDC)
Councilmember Fraley-Monillas announced her reappointment of Aseem Prakash to the EDC.
6. ADJOURN TO COMMITTEE MEETINGS
With no further business, the Council meeting was adjourned to committee meetings at 7:03 p.m. (Parks &
Public Works Committee in Council Chambers, Finance Committee in the Jury Meeting Room and Public
Safety, Planning & Personnel Committee in the Police Training Room).
6.2.a
Packet Pg. 59 Attachment: 04-10-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
City Council Agenda Item
Meeting Date: 04/17/2018
Approval of claim checks and wire payment.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #230655 through #230780 dated April 12, 2018 for $564,051.24. Approval of
wire payment on April 12, 2018 for $18,674.30.
Staff Recommendation
Approval of claim checks and wire payment.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Attachments:
claim cks 04-12-18
wire 04-12-18
FrequentlyUsedProjNumbers 04-12-18
6.3
Packet Pg. 60
04/12/2018Voucher ListCity of Edmonds1 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230655 4/12/2018070322 A&A LANGUAGE SERVICES INC 15-59050MONGOLIAN INTERPRETER COURT 03/28/2018MONGOLIAN INTERPRETER COURT 03/28/2018001.000.23.512.50.41.01 182.70KOREAN INTERPRETER COURT 03/23/201815-59663KOREAN INTERPRETER COURT 03/23/2018001.000.23.512.50.41.01 183.79Total :366.49230656 4/12/2018065052 AARD PEST CONTROL 401735WWTP: 4/9/18 PEST CONTROL SERVICEPest Control Service423.000.76.535.80.41.00 73.0010.3% Sales Tax423.000.76.535.80.41.00 7.52Total :80.52230657 4/12/2018072189 ACCESS INFORMATION MANAGEMENT 2550544STORAGE OF DOCUMENTS 4/1/2018 - 4/30/201STORAGE OF DOCUMENTS 4/1/2018 -001.000.25.514.30.41.00 111.18Total :111.18230658 4/12/2018 065568 ALLWATER INC 040218047FINANCE DEPT WATERFinance dept water001.000.31.514.23.31.00 67.89WWTP: 4/5/18 DRINK WATER SERVICE040218048Water services, rental & environmental423.000.76.535.80.31.00 38.7510.3% Sales Tax423.000.76.535.80.31.00 3.99Total :110.63230659 4/12/2018065413 ALPINE TREE SERVICE 18-0430TREE SERVICETREE SERVICE001.000.64.576.80.48.00 500.0010.3% Sales Tax001.000.64.576.80.48.00 51.501Page:6.3.aPacket Pg. 61Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds2 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :551.50230659 4/12/2018 065413 065413 ALPINE TREE SERVICE230660 4/12/2018 070976 AMERESCO INC 12CONSTWWTP: THRU 3/20/18 CONSTRUCT SRV-C431 PHConstruction Services thru ~423.100.76.594.39.65.10 95,146.42Retainage (on invoice amt before tax)423.100.223.400 -4,313.07WWTP: THRU 3/20/18 PROF SERV-C431 PH 5 E13PROFProfessional Services thru 3/20/2018423.100.76.594.39.65.41 19,040.0310.3% Sales Tax423.100.76.594.39.65.41 1,961.12Total :111,834.50230661 4/12/2018069751 ARAMARK UNIFORM SERVICES 1990652452WWTP: 4/2/18 UNIFORMS,TOWELS+MATSMats/Towels423.000.76.535.80.41.00 106.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 10.9610.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990652453PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 56.86Total :178.06230662 4/12/2018072576 ART ACCESS 14706ADVERTISINGADVERTISING117.100.64.573.20.41.40 176.00Total :176.00230663 4/12/2018070305 AUTOMATIC FUNDS TRANSFER 100125OUT SOURCING OF UTILITY BILLS10.1 % Sales Tax423.000.75.535.80.49.00 15.692Page:6.3.aPacket Pg. 62Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds3 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230663 4/12/2018(Continued)070305 AUTOMATIC FUNDS TRANSFERUB Outsourcing area #300 Printing422.000.72.531.90.49.00 150.84UB Outsourcing area #300 Printing421.000.74.534.80.49.00 150.84UB Outsourcing area #300 Printing423.000.75.535.80.49.00 155.41UB Outsourcing area #300 Postage421.000.74.534.80.42.00 545.47UB Outsourcing area #300 Postage423.000.75.535.80.42.00 545.4710.1 % Sales Tax422.000.72.531.90.49.00 15.2410.1 % Sales Tax421.000.74.534.80.49.00 15.24Total :1,594.20230664 4/12/2018066891 BEACON PUBLISHING INC 28614CEMETERY ADCEMETERY AD130.000.64.536.50.31.00 176.00Total :176.00230665 4/12/2018069226 BHC CONSULTANTS LLC 9749E5JB.SERVICES THRU 3/24/18E5JB.Services thru 3/24/18421.000.74.594.34.65.41 3,900.62E5JB.Services thru 3/24/18423.200.75.594.35.65.41 3,900.62E5JB.Services thru 3/24/18422.000.72.594.31.65.41 3,900.63Total :11,701.87230666 4/12/2018066673 BILLS BLUEPRINT INC 571495FAC MAINT - BLUE PRINTS REPAIR ANDFac Maint - Blue Prints Repair and001.000.66.518.30.41.00 522.0610.3% Sales Tax001.000.66.518.30.41.00 53.773Page:6.3.aPacket Pg. 63Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds4 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230666 4/12/2018(Continued)066673 BILLS BLUEPRINT INCCREDIT ON ACCT FROM CHECK #224416credit o/aCredit on acct from check #224416423.200.75.594.35.65.41 -0.08Total :575.75230667 4/12/2018073760 BLUELINE GROUP LLC 14737E5NA.SERVICES THRU FEBRUARY 2018E5NA.Services thru February 2018421.000.74.534.80.41.00 451.33E5NA.Services thru February 2018422.000.72.531.90.41.00 451.33E5NA.Services thru February 2018423.000.75.535.80.41.00 451.34E8CB.SERVICES THRU 3/19/1814750E8CB.Services thru 3/19/18112.000.68.595.61.65.41 333.82E8CB.Services thru 3/19/18125.000.68.542.30.41.00 611.97E8CB.Services thru 3/19/18126.000.68.542.30.41.00 1,220.46E7JA.SERVICES THRU MARCH 201814770E7JA.Services thru March 2018421.000.74.594.34.65.41 7,719.85Total :11,240.10230668 4/12/2018074776 BUCKSHNIS, DIANE 4518REIMBURSEMENT FOR TREE BOARDReimbursement for Tree Board Arbor Day001.000.62.524.10.31.00 73.95Total :73.95230669 4/12/2018075874 BULGER SAFE & LOCK 38489LIBRARY - PARTSLibrary - Parts001.000.66.518.30.31.00 50.0010.1 % Sales Tax001.000.66.518.30.31.00 5.054Page:6.3.aPacket Pg. 64Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds5 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :55.05230669 4/12/2018 075874 075874 BULGER SAFE & LOCK230670 4/12/2018 076479 BUTLER, DYLAN 3/22-3/29 FIELD ATT3/22-3/29/18 SOFTBALL FIELD ATTENDANT3/22-3/29/18 SOFTBALL FIELD ATTENDANT001.000.64.571.25.41.00 240.00Total :240.00230671 4/12/2018076378 CAMFIL USA INC 30025336WWTP: AIR FILTERSAIR FILTERS423.000.76.535.80.31.00 208.3210.3% Sales Tax423.000.76.535.80.31.00 21.46Total :229.78230672 4/12/2018076525 CAMPBELL FLEURY LLC BL-007063BID REIMBURSEMENTBID Reimbursement001.000.257.310 690.00Total :690.00230673 4/12/2018003510 CENTRAL WELDING SUPPLY LY 259423FLEET SHOP SUPPLIESFleet Shop Supplies511.000.77.548.68.31.20 164.24Hazmat Charge511.000.77.548.68.31.20 3.1510.4% Sales Tax511.000.77.548.68.31.20 17.42GYMNASTICS HELIUMRN03181001GYMNASTICS HELIUM001.000.64.571.28.45.00 16.0010.3% Sales Tax001.000.64.571.28.45.00 1.65WWTP: CYLINDER RENTAL+HAZMAT CHGRN03181002 nitrogen, oxygen, carbon monoxide +423.000.76.535.80.31.00 108.0010.3% Sales Tax423.000.76.535.80.31.00 11.125Page:6.3.aPacket Pg. 65Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds6 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :321.58230673 4/12/2018 003510 003510 CENTRAL WELDING SUPPLY230674 4/12/2018 019215 CITY OF LYNNWOOD 14119WWTP: 4/2018 M/O+SEWER4/2018 M/O+SEWER423.000.75.535.80.47.20 27,602.00Total :27,602.00230675 4/12/2018073135 COGENT COMMUNICATIONS INC APR-18C/A CITYOFED00001Apr-18 Fiber Optics Internet Connection512.000.31.518.87.42.00 406.10Total :406.10230676 4/12/2018076527 CONSTANT CONTACT INC T5HTMJCAB9918 NL EACNL EAC117.100.64.573.20.49.00 378.0010.3% Sales Tax117.100.64.573.20.49.00 38.93Total :416.93230677 4/12/2018065683 CORRY'S FINE DRY CLEANING Mar 25DRY CLEANING FEB/MAR - EDMONDS PDCleaning/Laundry Feb/Mar 2018001.000.41.521.22.24.00 455.80Total :455.80230678 4/12/2018 075925 CROSSROADS STRATEGIES LLC 1012868FEDERAL LOBBYIST FOR MARCH 2018Federal lobbyist for March 2018001.000.61.511.70.41.00 6,000.00Total :6,000.00230679 4/12/2018006200 DAILY JOURNAL OF COMMERCE 3335101E6GC.INVITATION TO BID ADE6GC.Invitation to Bid Ad423.200.75.594.35.65.41 472.00BUSINESS RECRUITMENT ADS FOR MARCH3335369Business recruitment ads for March 2018001.000.61.558.70.41.40 500.00Total :972.006Page:6.3.aPacket Pg. 66Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds7 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230680 4/12/2018047450 DEPT OF INFORMATION SERVICES 2018030041CUSTOMER ID# D200-0 SWV#0098113-06Scan Services for March 2018512.000.31.518.88.42.00 285.00Total :285.00230681 4/12/2018061860 DEPT OF LABOR & INDUSTRIES 295874CITY BUILDINGS - ANNUAL INSPECTIONSCity Buildings - Annual Inspections001.000.66.518.30.48.00 139.80Total :139.80230682 4/12/2018064531 DINES, JEANNIE 18-383904/03/2018 CITY COUNCIL04/03/2018 - CITY COUNCIL MEETING001.000.25.514.30.41.00 289.00Total :289.00230683 4/12/2018076172 DK SYSTEMS 20011MUSEUM - BOILER REPAIRSMuseum - Boiler Repairs001.000.66.518.30.48.00 350.0010.3% Sales Tax001.000.66.518.30.48.00 36.05Total :386.05230684 4/12/2018007253 DUNN LUMBER 5290437PM: SUPPLIES ACCT E000027PM: LUMBER AND CEMENT001.000.64.576.80.31.00 63.4510.0% Sales Tax001.000.64.576.80.31.00 6.34Total :69.79230685 4/12/2018007675 EDMONDS AUTO PARTS 1-83321CEMETERY: OIL FILTER, GREASE CAP, FUELCEMETERY: OIL FILTER, GREASE CAP, FUEL130.000.64.536.50.31.00 85.2510.3% Sales Tax130.000.64.536.50.31.00 8.78CEMETERY: AIR FILTER, FUEL FILTER,1-83322CEMETERY: AIR FILTER, FUEL FILTER,7Page:6.3.aPacket Pg. 67Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds8 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230685 4/12/2018(Continued)007675 EDMONDS AUTO PARTS130.000.64.536.50.31.00 179.4710.3% Sales Tax130.000.64.536.50.31.00 18.49CEMETERY: FUEL FILTER, CLAMP1-83357CEMETERY: FUEL FILTER, CLAMP130.000.64.536.50.31.00 10.3010.3% Sales Tax130.000.64.536.50.31.00 1.06Total :303.35230686 4/12/2018074302 EDMONDS HARDWARE & PAINT LLC 002719PM: SHWR CRT PIN, NUT DRIVER, FASTENERSPM: SHWR CRT PIN, NUT DRIVER, FASTENERS001.000.64.576.80.31.00 38.5610.3% Sales Tax001.000.64.576.80.31.00 3.97PM: SHEET METAL BOX, SHARPIE, FASTENERS002722PM: SHEET METAL BOX, SHARPIE, FASTENERS001.000.64.576.80.31.00 52.5810.3% Sales Tax001.000.64.576.80.31.00 5.42Total :100.53230687 4/12/2018069523 EDMONDS P&R YOUTH SCHOLARSHIP 6535 MANA RALPH6535 MANA RALPH YOUTH SCHOLARSHIP6535 MANA RALPH YOUTH SCHOLARSHIP122.000.64.571.20.49.00 43.006535 RYOMA RALPH YOUTH SCHOLARSHIP6535 RYOMA RALPH6535 RYOMA RALPH YOUTH SCHOLARSHIP122.000.64.571.20.49.00 43.00Total :86.00230688 4/12/2018069912 EDMONDS PUBLIC FACILITIES DIST 121702.1.2BRIDGE LOAN - THEATREHollywood Lights invoice - Theatre001.000.39.575.20.52.00 14,896.00Total :14,896.008Page:6.3.aPacket Pg. 68Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds9 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230689 4/12/2018038500 EDMONDS SENIOR CENTER 2018-04-0104/18 RECREATION SERVICES CONTRACT FEE04/18 Recreation Services Contract Fee001.000.39.569.10.41.00 6,250.00Total :6,250.00230690 4/12/2018008688 EDMONDS VETERINARY HOSPITAL 247194INV#247194 CLIENT ID #308 - EDMONDS PDPREVENTATIVE CARE EXAM / FECAL EXAM001.000.41.521.26.41.00 102.00Total :102.00230691 4/12/2018031060 ELECSYS INTERNATIONAL CORP 176351RADIX MONTHLY MAINT AGREEMENTRadix Monthly Maint Agreement - May421.000.74.534.80.48.00 152.00Total :152.00230692 4/12/2018009350 EVERETT DAILY HERALD EDH800676E6GC.INVITATION TO BID ADE6GC.Invitation to Bid Ad423.200.75.594.35.65.41 199.52Total :199.52230693 4/12/2018009410 EVERETT STEEL INC 214431METAL FOR PICNIC TABLE REPLACEMENTMETAL FOR PICNIC TABLE REPLACEMENT125.000.64.576.80.31.00 663.0010.3% Sales Tax125.000.64.576.80.31.00 68.29Total :731.29230694 4/12/2018076449 FAST, SAMANTHA 3/13-3/29 GYM ATTEND3/13-3/29/18 TUES & THURS VOLLEYBALL GYM3/13-3/27/18 TUES VOLLEYBALL GYM001.000.64.571.25.41.00 103.503/22-3/29/18 THURS VOLLEYBALL GYM001.000.64.571.25.41.00 69.00Total :172.50230695 4/12/2018 066378 FASTENAL COMPANY WAMOU48541 WWTP: FILTERS 12X24X210.3% Sales Tax423.000.76.535.80.31.00 3.419Page:6.3.aPacket Pg. 69Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds10 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230695 4/12/2018(Continued)066378 FASTENAL COMPANYFILTERS 12X24X2423.000.76.535.80.31.00 33.12Total :36.53230696 4/12/2018009815 FERGUSON ENTERPRISES INC 0587053WATER - TOUCHREADERSWater - Touchreaders421.000.74.534.80.31.00 655.6510.3% Sales Tax421.000.74.534.80.31.00 67.53Total :723.18230697 4/12/2018 071998 FOSTER, KELSEY BID-8350BID/ED! COPYWRITING FOR APRIL ARTICLESBID/Ed! copywriting for April articles140.000.61.558.70.41.00 600.00Total :600.00230698 4/12/2018011900 FRONTIER 206-188-0247TELEMETRY MASTER SUMMARY ACCOUNTTELEMETRY MASTER SUMMARY ACCOUNT421.000.74.534.80.42.00 265.02TELEMETRY MASTER SUMMARY ACCOUNT423.000.75.535.80.42.00 265.01LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031LIFT STATION #8 TWO VOICE GRADE SPECIAL423.000.75.535.80.42.00 47.45SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281SNO-ISLE LIBRARY ELEVATOR PHONE LINE001.000.66.518.30.42.00 55.70425-776-5316 PARKS MAINT FAX LINE425-776-5316425-776-5316 PARKS MAINT FAX LINE001.000.64.576.80.42.00 102.48Total :735.66230699 4/12/2018069571 GOBLE SAMPSON ASSOCIATES INC BINV0006751WWTP: CREDIT INV CRED001 ISSUED ERRONEOUSLY BILLED FOR A PUMP PAID FOR423.000.76.535.80.48.00 4,855.0010Page:6.3.aPacket Pg. 70Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds11 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230699 4/12/2018(Continued)069571 GOBLE SAMPSON ASSOCIATES INCFreight423.000.76.535.80.48.00 28.9510.3% Sales Tax423.000.76.535.80.48.00 503.05WWTP: QDOS 30 PUMP, UNIVERSAL WATM01BINV0006806QDOS 30 PUMP, UNIVERSAL WATM01423.000.76.594.35.64.00 2,300.0010.3% Sales Tax423.000.76.594.35.64.00 236.90WWTP: CREDIT AGAINST INV BINV0006751CRED001Erroneously billed for pump that wasg423.000.76.535.80.48.00 -4,855.00Freight423.000.76.535.80.48.00 -28.9510.3% Sales Tax423.000.76.535.80.48.00 -503.05Total :2,536.90230700 4/12/2018 074722 GUARDIAN SECURITY SYSTEMS 805851OLD PW - SECURITYOld PW - Security001.000.66.518.30.48.00 55.00Total :55.00230701 4/12/2018073960 GUTTER KING INC 1804033PW - DOWNSPOUTS SUPPLIESPW - Downspouts Supplies001.000.66.518.30.31.00 107.5010.3% Sales Tax001.000.66.518.30.31.00 11.08Total :118.58230702 4/12/2018012560 HACH COMPANY 10900366WWTP: FILTERS,BAGS,NUTRIENT BFR SOLN,PHFILTERS, BAGS, NUTRIENT BFR SOLN 6 MIL,423.000.76.535.80.31.00 892.85Freight423.000.76.535.80.31.00 69.7111Page:6.3.aPacket Pg. 71Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds12 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230702 4/12/2018(Continued)012560 HACH COMPANY10.3% Sales Tax423.000.76.535.80.31.00 99.15WWTP: NUTRIENT BFR SOLN 3ML10901953NUTRIENT BFR SOLN 3ML423.000.76.535.80.31.00 114.5710.3% Sales Tax423.000.76.535.80.31.00 11.80Total :1,188.08230703 4/12/2018076524 HALE, MARY 3/18 UNIFORM REIMB3/18/18 UNIFORM PANT REIMBURSEMENT3/18/18 UNIFORM PANT REIMBURSEMENT001.000.64.571.23.24.00 60.00Total :60.00230704 4/12/2018070437 HARDIE, MARY ANN 2398MILEAGE REIMBURSEMENTMILEAGE TO/FROM DOWNTOWN CONFERENCE001.000.22.518.10.43.00 36.19Total :36.19230705 4/12/2018076333 HASA INC 540067WWTP: 4/5/18 SOD. HYPOCHLORITE4/5/18 SOD. HYPOCHLORITE423.000.76.535.80.31.53 3,971.2610.3% Sales Tax423.000.76.535.80.31.53 409.04Total :4,380.30230706 4/12/2018067862 HOME DEPOT CREDIT SERVICES 1010066SR CENTER - SUPPLIESSr Center - Supplies001.000.66.518.30.31.00 45.5510.0% Sales Tax001.000.66.518.30.31.00 4.56FAC MAINT - UNIT 40 - SUPPLIES1588859Fac Maint - Unit 40 - Supplies001.000.66.518.30.31.00 119.6810.0% Sales Tax12Page:6.3.aPacket Pg. 72Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds13 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230706 4/12/2018(Continued)067862 HOME DEPOT CREDIT SERVICES001.000.66.518.30.31.00 11.97CITY HALL - SUPPLIES2015089City Hall - Supplies001.000.66.518.30.31.00 36.7410.0% Sales Tax001.000.66.518.30.31.00 3.67SR CENTER - SUPPLIES2020911Sr Center - Supplies001.000.66.518.30.31.00 48.8710.0% Sales Tax001.000.66.518.30.31.00 4.89FAC MAINT UNIT 42 - SUPPLIES3015007Fac Maint Unit 42 - Supplies001.000.66.518.30.31.00 104.2210.0% Sales Tax001.000.66.518.30.31.00 10.42FAC MAINT PARK BLDG - SUPPLIES3020805Fac Maint Park Bldg - Supplies001.000.66.518.30.31.00 55.2410.0% Sales Tax001.000.66.518.30.31.00 5.52FAC MAINT - SUPPLIES3023044Fac Maint - Supplies001.000.66.518.30.31.00 36.2510.0% Sales Tax001.000.66.518.30.31.00 3.63TRAFFIC - SUPPLIES3066593Traffic - Supplies111.000.68.542.64.31.00 14.5110.0% Sales Tax111.000.68.542.64.31.00 1.45CITY PARK - SUPPLIES3083672City Park - Supplies001.000.66.518.30.31.00 316.8613Page:6.3.aPacket Pg. 73Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds14 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230706 4/12/2018(Continued)067862 HOME DEPOT CREDIT SERVICES10.0% Sales Tax001.000.66.518.30.31.00 31.68PS / PW - SUPPLIES4021858PS / PW - Supplies001.000.66.518.30.31.00 71.4410.0% Sales Tax001.000.66.518.30.31.00 7.14WATER - SUPPLIES4071071Water - Supplies421.000.74.534.80.31.00 29.3210.0% Sales Tax421.000.74.534.80.31.00 2.93FAC MAINT - RETURN4250446Fac Maint - Return001.000.66.518.30.31.00 -7.2710.0% Sales Tax001.000.66.518.30.31.00 -0.72FAC MAINT - SUPPLIES4560037Fac Maint - Supplies001.000.66.518.30.31.00 56.7810.0% Sales Tax001.000.66.518.30.31.00 5.68TRAFFIC - SUPPLIES571944Traffic - Supplies111.000.68.542.64.31.00 16.4010.0% Sales Tax111.000.68.542.64.31.00 1.64LIBRARY - SUPPLIES6021613Library - Supplies001.000.66.518.30.31.00 12.7910.0% Sales Tax001.000.66.518.30.31.00 1.28SEWER LS 7- SUPPLIES6085513Sewer LS 7- Supplies14Page:6.3.aPacket Pg. 74Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds15 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230706 4/12/2018(Continued)067862 HOME DEPOT CREDIT SERVICES423.000.75.535.80.31.00 49.8310.0% Sales Tax423.000.75.535.80.31.00 4.98FAC MAINT UNIT 5 & 42 - SUPPLIES7012317Fac Maint Unit 5 & 42 - Supplies001.000.66.518.30.31.00 49.3810.0% Sales Tax001.000.66.518.30.31.00 4.94FAC MAINT UNIT 5 - SUPPLIES7022617Fac Maint Unit 5 - Supplies001.000.66.518.30.31.00 146.5410.0% Sales Tax001.000.66.518.30.31.00 14.65TRAFFIC * SUPPLIES7054934Traffic * Supplies111.000.68.542.64.31.00 19.5910.0% Sales Tax111.000.68.542.64.31.00 1.96FAC MAINT UNIT 40 - HAND VAC7066250Fac Maint Unit 40 - Hand Vac001.000.66.518.30.31.00 99.0010.0% Sales Tax001.000.66.518.30.31.00 9.90TRAFFIC - SPRAY PAINT FOR STRIPE CREW7589379Traffic - Spray Paint for Stripe Crew111.000.68.542.64.31.00 5.5010.0% Sales Tax111.000.68.542.64.31.00 0.55WATER - SUPPLIES8060906Water - Supplies421.000.74.534.80.31.00 424.4210.0% Sales Tax421.000.74.534.80.31.00 42.44SEWER - SUPPLIES809074915Page:6.3.aPacket Pg. 75Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds16 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230706 4/12/2018(Continued)067862 HOME DEPOT CREDIT SERVICESSewer - Supplies423.000.75.535.80.31.00 9.9710.0% Sales Tax423.000.75.535.80.31.00 1.00FAC MAINT - SUPPLIES860663Fac Maint - Supplies001.000.66.518.30.31.00 61.1110.3% Sales Tax001.000.66.518.30.31.00 6.29FAC MAINT SHOP SUPPLIES9020090Fac Maint Shop Supplies001.000.66.518.30.31.00 3.6410.0% Sales Tax001.000.66.518.30.31.00 0.36FAC MAINT SHOP SUPPLIES9020123Fac Maint Shop Supplies001.000.66.518.30.31.00 26.6910.0% Sales Tax001.000.66.518.30.31.00 2.67PS - SUPPLIES9022429PS - Supplies001.000.66.518.30.31.00 32.9610.0% Sales Tax001.000.66.518.30.31.00 3.30TRAFFIC - SUPPLIES9564823Traffic - Supplies111.000.68.542.64.31.00 127.5910.0% Sales Tax111.000.68.542.64.31.00 12.76Total :2,215.14230707 4/12/2018067862 HOME DEPOT CREDIT SERVICES 3011319WWTP: SCREENING,UTIL. KNIFE,BITSSCREENING, UTIL. KNIFE, BITS BOUGHT AT423.000.76.535.80.31.00 37.6910.0% Sales Tax16Page:6.3.aPacket Pg. 76Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds17 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230707 4/12/2018(Continued)067862 HOME DEPOT CREDIT SERVICES423.000.76.535.80.31.00 3.77WWTP: DETERGENT, AA+AAA BATTERIES505425610.0% Sales Tax423.000.76.535.80.31.00 11.38Detergent, AA+AAA Batteries purchased423.000.76.535.80.31.00 113.80Total :166.64230708 4/12/2018069164 HP INC59246838HP MAINTENANCE WARRANTY - SEE CM 5931449HP Maintenance Warranty - see credit512.000.31.518.88.48.00 158.8410.3% Sales Tax512.000.31.518.88.48.00 16.36HP MAINTENANCE WARRANTY - SEE ORG INV 5959314492HP Maintenance Warranty - see original512.000.31.518.88.48.00 -158.8410.3% Sales Tax512.000.31.518.88.48.00 -16.36HP PROBOOKS 450 W/WARRANTY59804385HP ProBook 450 G5, Windows 10 Pro 64,512.100.31.518.88.35.00 12,991.5510.3% Sales Tax512.100.31.518.88.35.00 1,338.13HP ELITEBOOK 840 NOTEBOOK5982168510.3% Sales Tax512.100.31.518.88.35.00 116.03HP EliteBook 840 G4 Notebook, Intel512.100.31.518.88.35.00 1,126.64Total :15,572.35230709 4/12/2018 060165 HWA GEOSCIENCES INC 28166E6DA.SERVICES THRU 3/23/18E6DA.Services thru 3/23/18112.000.68.595.33.65.41 367.50E6DA.Services thru 3/23/18126.000.68.595.61.65.41 17.6417Page:6.3.aPacket Pg. 77Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds18 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230709 4/12/2018(Continued)060165 HWA GEOSCIENCES INCE6DA.Services thru 3/23/18422.000.72.594.31.65.41 34.86Total :420.00230710 4/12/2018073548 INDOFF INCORPORATED 3088480COPY PAPERCopy Paper001.000.31.514.23.31.00 227.8810.3% Sales Tax001.000.31.514.23.31.00 23.47WWTP: 5.5X8.5 LABELS30889595.5X8.5 LABELS423.000.76.535.80.31.00 13.1610.3% Sales Tax423.000.76.535.80.31.00 1.36PENS3089562Dr Grip Ballpoint pens and refills001.000.31.514.23.31.00 10.3310.3% Sales Tax001.000.31.514.23.31.00 1.07Total :277.27230711 4/12/2018 014940 INTERSTATE BATTERY SYSTEMS 300-10039483 PM: GLOVES, CABLE TIESPM: GLOVES, CABLE TIES001.000.64.576.80.31.00 308.0010.3% Sales Tax001.000.64.576.80.31.00 31.72Total :339.72230712 4/12/2018063419 INTOXIMETERS INC 592536INV#592536 - EDMONDS PDMOUTHPIECE ONEWAY001.000.23.523.30.49.00 62.00MOUTHPIECE FST001.000.23.523.30.49.00 52.00Freight001.000.23.523.30.49.00 21.2518Page:6.3.aPacket Pg. 78Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds19 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230712 4/12/2018(Continued)063419 INTOXIMETERS INC10.3% Sales Tax001.000.23.523.30.49.00 13.94Total :149.19230713 4/12/2018070250 IRON MOUNTAIN 20157326803-18 OFF SITE DATA STORAGE SERVICESMar-2018 Off site data storage services512.000.31.518.88.41.00 235.12Total :235.12230714 4/12/2018014957 J B INSTANT LAWN 709867FAC BALLFIELD TURFFAC BALLFIELD TURF125.000.64.576.80.31.00 2,003.4010.3% Sales Tax125.000.64.576.80.31.00 206.35Total :2,209.75230715 4/12/2018075062 JAMESTOWN NETWORKS 4847FIBER OPTICS INTERNET CONNECTIONApr-18 Fiber Optics Internet Connection512.000.31.518.87.42.00 500.0010.3% Sales Tax512.000.31.518.87.42.00 51.50Total :551.50230716 4/12/2018074888 JOYOUS NOISE LLC WINTER SPRING KINDER6149 6151 6153 6454 KINDERMUSIK6149 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 987.526151 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 492.906153 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 585.596454 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 497.95Total :2,563.96230717 4/12/2018072650 KCDA PURCHASING COOPERATIVE 300269278INV#300269278 ACCT#100828 - EDMONDS PD19Page:6.3.aPacket Pg. 79Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds20 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230717 4/12/2018(Continued)072650 KCDA PURCHASING COOPERATIVE10 CASES MULTI USE COPY PAPER001.000.41.521.10.31.00 229.60HANDLING FEE001.000.41.521.10.31.00 67.0010.3% Sales Tax001.000.41.521.10.31.00 23.65Total :320.25230718 4/12/2018 076478 LAURITZEN, ANDREW 3/23-3/30 FIELD ATT3/23-3/30/31 SOFTBALL FIELD ATTENDANT3/23-3/30/31 SOFTBALL FIELD ATTENDANT001.000.64.571.25.41.00 84.00Total :84.00230719 4/12/2018072264 LEXIPOL LLC 24058INV#24058 EDMONDS PD - LEXIPOL SUBSCRIPTANNUAL UPDATES 05/01/2018 - 04/30/2019001.000.41.521.40.41.00 4,664.00Total :4,664.00230720 4/12/2018073603 LIGHTHOUSE LAW GROUP PLLC Apr-1804-18 LEGALS FEES04-18 Legal fees001.000.36.515.31.41.00 46,119.42Total :46,119.42230721 4/12/2018018980 LYNNWOOD HONDA 1028718PM: ARMPM: ARM001.000.64.576.80.31.00 64.8810.3% Sales Tax001.000.64.576.80.31.00 6.68Total :71.56230722 4/12/2018 074263 LYNNWOOD WINSUPPLY CO 023402 00PM: IRRIGATION SUPPLIESPM: IRRIGATION SUPPLIES001.000.64.576.80.31.00 97.9210.3% Sales Tax001.000.64.576.80.31.00 10.0920Page:6.3.aPacket Pg. 80Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds21 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :108.01230722 4/12/2018 074263 074263 LYNNWOOD WINSUPPLY CO230723 4/12/2018 075716 MALLORY PAINT STORE INC E0091134PS - SHED PAINT SUPPLIESPS - Shed Paint Supplies001.000.66.518.30.31.00 50.6310.0% Sales Tax001.000.66.518.30.31.00 5.06Total :55.69230724 4/12/2018061900 MARC0632578-INWWTP: DE-LIMER, SOLVENTDE-LIMER, SOLVENT423.000.76.535.80.31.59 2,417.5010.3% Sales Tax423.000.76.535.80.31.59 249.01Total :2,666.51230725 4/12/2018020039 MCMASTER-CARR SUPPLY CO 60145666WWTP: CLAMPS,SCRAPER,GASKETCLAMPS, SCRAPER, GASKETS, GAUGES, PIPE423.000.76.535.80.48.00 392.96Freight423.000.76.535.80.48.00 9.88Total :402.84230726 4/12/2018020900 MILLERS EQUIP & RENT ALL INC 275623VETERANS PLAZA: TRACKHOEVETERANS PLAZA: TRACKHOE001.000.64.576.80.45.00 632.5010.3% Sales Tax001.000.64.576.80.45.00 65.15PM: FUEL FILTERS, SPARK PLUGS, SLEEVE,276520PM: FUEL FILTERS, SPARK PLUGS, SLEEVE,001.000.64.576.80.31.00 67.1010.3% Sales Tax001.000.64.576.80.31.00 6.91PM: HOSE276568PM: HOSE001.000.64.576.80.31.00 15.0021Page:6.3.aPacket Pg. 81Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds22 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230726 4/12/2018(Continued)020900 MILLERS EQUIP & RENT ALL INC10.3% Sales Tax001.000.64.576.80.31.00 1.54PM: 2 CYCLE OIL278017PM: 2 CYCLE OIL001.000.64.576.80.31.00 199.0010.3% Sales Tax001.000.64.576.80.31.00 20.50LIBRARY - DOLLYSTAIR RENTAL278042Library - DollyStair Rental001.000.66.518.30.45.00 52.8010.3% Sales Tax001.000.66.518.30.45.00 5.44Total :1,065.94230727 4/12/2018068662 MINNIHAN, TERRY 34REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 2,748.16Total :2,748.16230728 4/12/2018072151 MLA ENGINEERING PLLC 3398PW - DESIGN FOR POLE REPLACEMENTPW - Design for Pole Replacement001.000.66.518.30.41.00 632.50Total :632.50230729 4/12/2018075266 MORGAN MECHANICAL INC P18029-1WWTP: FINAL 50% CH-3 HEAT PUMP REPLACEME50% CHG: 3 HEAT PUMP REPLACEMENTS423.000.76.594.35.64.00 8,376.0010.3% Sales Tax423.000.76.594.35.64.00 862.73Total :9,238.73230730 4/12/2018076530 MOUTSANIDES, THALIA REFUND PERMIT#1292REFUND MOUTSANIDES PERMIT#1292MOUTSANIDES PERMIT#1292 REFUND FOR 2-001.000.322.90.000.00 20.00Total :20.0022Page:6.3.aPacket Pg. 82Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds23 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230731 4/12/2018072746 MURRAYSMITH INC 17-1989-10E6GC.SERVICES THRU 2/28/18E6GC.Services thru 2/28/18423.200.75.594.35.65.41 21,264.00Total :21,264.00230732 4/12/2018025690 NOYES, KARIN 000 00 8093/28/18 PB MINUTES3/28/18 PB Minutes001.000.62.524.10.41.00 270.004/4/18 ADB MINUTES000 00 8104/4/18 ADB MINUTES001.000.62.558.60.41.00 108.00Total :378.00230733 4/12/2018065720 OFFICE DEPOT 119556636001INV#119556636001 ACCT#90520437 - EDMONDS2 dz MARKERS & 2 CALCULATORS001.000.41.521.10.31.00 32.9210.3% Sales Tax001.000.41.521.10.31.00 3.39INV#119556956001 ACCT#90520437 - EDMONDS119556956001DOORSTOP, BIG FOOT 2pk001.000.41.521.10.31.00 6.4710.3% Sales Tax001.000.41.521.10.31.00 0.67WATER/SEWER - WRIST SUPPORT FOR LIBRARY119589885001Water/Sewer - Wrist support for Library001.000.65.518.20.31.00 38.0810.3% Sales Tax001.000.65.518.20.31.00 3.92FLEET - LABEL TAPE120051559001Fleet - Label Tape511.000.77.548.68.31.20 29.2210.3% Sales Tax511.000.77.548.68.31.20 3.01Total :117.68230734 4/12/2018070166 OFFICE OF THE STATE TREASURER March, 2018COURT, BLDG CODE & JIS TRANSMITTAL23Page:6.3.aPacket Pg. 83Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds24 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230734 4/12/2018(Continued)070166 OFFICE OF THE STATE TREASUREREmergency Medical Services & Trauma001.000.237.120 2,311.69PSEA 1, 2 & 3 Account001.000.237.130 41,702.79Building Code Fee Account001.000.237.150 202.50State Patrol Death Investigation001.000.237.330 31.37Judicial Information Systems Account001.000.237.180 11,041.63School Zone Safety Account001.000.237.200 49.63Washington Auto Theft Prevention001.000.237.250 4,624.28Traumatic Brain Injury001.000.237.260 919.03Hwy Safety Acct001.000.237.320 75.31Crime Lab Blood Breath Analysis001.000.237.170 9.53WSP Hwy Acct001.000.237.340 178.75Vehicle License Fraud Acct001.000.237.390 108.70Total :61,255.21230735 4/12/2018 026200 OLYMPIC VIEW WATER DISTRICT 0054671HICKMAN PARK IRRIGATIONHICKMAN PARK IRRIGATION001.000.64.576.80.47.00 20.52HICKMAN PARK DRINKING FOUNTAIN & SPRINKL0060860HICKMAN PARK DRINKING FOUNTAIN &001.000.64.576.80.47.00 120.74Total :141.26230736 4/12/2018 075735 PACIFIC SECURITY 23440COURT SECURITY MARCH 2, 2018 AND MARCH24Page:6.3.aPacket Pg. 84Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds25 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230736 4/12/2018(Continued)075735 PACIFIC SECURITYCOURT SECURITY MARCH 2, 2018 AND MARCH001.000.23.512.50.41.00 101.25Total :101.25230737 4/12/2018027060 PACIFIC TOPSOILS 18-T1036123PM YARD WASTE DUMP CUST # 5130PM YARD WASTE DUMP001.000.64.576.80.47.00 84.00PM YARD WASTE DUMP CUST # 513018-T1036143PM YARD WASTE DUMP001.000.64.576.80.47.00 72.00PM YARD WASTE DUMP CUST # 513018-T1036175PM YARD WASTE DUMP001.000.64.576.80.47.00 84.00PM YARD WASTE DUMP CUST # 513018-T1036242PM YARD WASTE DUMP001.000.64.576.80.47.00 220.50Total :460.50230738 4/12/2018074830 PERFORMANCE SYSTEMS INTEG 656713CITY HALL - REPROGRAMMED SERVICESCity Hall - Reprogrammed Services001.000.66.518.30.48.00 350.0010.3% Sales Tax001.000.66.518.30.48.00 36.05Total :386.05230739 4/12/2018008400 PETTY CASH ADMIN PC 4-10-18POLICE ADMIN PETTY CASH 4-10-18NITRILE GLOVES & CHLOROX WIPES001.000.41.521.10.31.00 37.93STRAPPING TAPE001.000.41.521.10.31.00 12.87GRIPS FOR PARKING CHALK001.000.41.521.10.31.00 16.56Total :67.36230740 4/12/2018028860 PLATT ELECTRIC SUPPLY P858935PS - RETURNS25Page:6.3.aPacket Pg. 85Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds26 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230740 4/12/2018(Continued)028860 PLATT ELECTRIC SUPPLYPS - Returns001.000.66.518.30.31.00 -142.4410.3% Sales Tax001.000.66.518.30.31.00 -14.67FAC, CITY HALL, LIBRARY, PW , MCH -P940057FAC, City Hall, Library, PW , MCH -001.000.66.518.30.31.00 748.5810.3% Sales Tax001.000.66.518.30.31.00 77.10LIBRARY - SUPPLIESR012220Library - Supplies001.000.66.518.30.31.00 14.1610.3% Sales Tax001.000.66.518.30.31.00 1.46PS - PARTSR021037PS - Parts001.000.66.518.30.31.00 67.2310.3% Sales Tax001.000.66.518.30.31.00 6.92Total :758.34230741 4/12/2018064088 PROTECTION ONE 2445047ALARM MONITORING SENIOR CENTERALARM MONITORING SENIOR CENTER 220001.000.66.518.30.42.00 137.58ALARM MONITORING CITY HALL31146525ALARM MONITORING CITY HALL 121 5TH AVE N001.000.66.518.30.42.00 53.15Total :190.73230742 4/12/2018068697 PUBLIC SAFETY TESTING INC 2018-8177Q1 SUBSCRIPTION FEESUBSCRIPTION FEES Q1001.000.22.521.10.41.00 764.00Total :764.00230743 4/12/2018070809 PUGET SOUND EXECUTIVE 18-0590COURT SECURITY 03/26/2018-03/30/201826Page:6.3.aPacket Pg. 86Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds27 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230743 4/12/2018(Continued)070809 PUGET SOUND EXECUTIVECOURT SECURITY 03/26/2018-03/30/2018001.000.23.512.50.41.00 907.50PROBATION MRT SECURITY 03/28/2018001.000.23.523.30.41.00 68.75Total :976.25230744 4/12/2018030780 QUIRING MONUMENTS INC 00000180791 VASESVASES130.000.64.536.20.34.00 450.00MARKER/INSCRIPTION-POFFENROTH00000181276MARKER/INSCRIPTION-POFFENROTH130.000.64.536.20.34.00 160.00MARKER/INSCRIPTION-PEDERSON00000182234MARKER/INSCRIPTION-PEDERSON130.000.64.536.20.34.00 359.00Total :969.00230745 4/12/2018070955 R&R STAR TOWING 132180INV#132180 - EDMONDS PDTOW 1999 HONDA CRV ANL1214 2018-9292001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06Total :181.06230746 4/12/2018061540 REPUBLIC SERVICES #197 3-0197-0800478FIRE STATION #20 23009 88TH AVE WFIRE STATION #20 23009 88TH AVE W001.000.66.518.30.47.00 161.80PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897PUBLIC WORKS OMC 7110 210TH ST SW001.000.65.518.20.47.00 32.73PUBLIC WORKS OMC 7110 210TH ST SW111.000.68.542.90.47.00 124.37PUBLIC WORKS OMC 7110 210TH ST SW421.000.74.534.80.47.00 124.37PUBLIC WORKS OMC 7110 210TH ST SW27Page:6.3.aPacket Pg. 87Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds28 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230746 4/12/2018(Continued)061540 REPUBLIC SERVICES #197423.000.75.535.80.47.10 124.37PUBLIC WORKS OMC 7110 210TH ST SW511.000.77.548.68.47.00 124.37PUBLIC WORKS OMC 7110 210TH ST SW422.000.72.531.90.47.00 124.37FIRE STATION #16 8429 196TH ST SW3-0197-0801132FIRE STATION #16 8429 196TH ST SW001.000.66.518.30.47.00 195.20CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729CLUBHOUSE 6801 N MEADOWDALE RD001.000.66.518.30.47.00 71.95Total :1,083.53230747 4/12/2018067266 RODDA PAINTS 20849224YOST POOL LOCKER ROOM PAINTYOST POOL LOCKER ROOM PAINT125.000.64.576.80.31.00 508.0010.4% Sales Tax125.000.64.576.80.31.00 52.83Total :560.83230748 4/12/2018 064769 ROMAINE ELECTRIC 5-017700UNIT 26 - BATTERYUnit 26 - Battery511.000.77.548.68.31.10 99.0010.3% Sales Tax511.000.77.548.68.31.10 10.20Total :109.20230749 4/12/2018074997 SEITEL SYSTEMS, LLC 43160SALES TAX INCORRECTLY CHARGEDSales Tax incorrectly charged423.000.76.535.80.41.00 -72.10REMOTE COMPUTER SUPPORT44156Remote computer support 3/05/18 &512.000.31.518.87.41.00 231.25Total :159.1528Page:6.3.aPacket Pg. 88Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds29 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230750 4/12/2018075590 SMARSH INV0034877203-18 NETGUARD MONTHLY SERVICENetGuard Monthly Service Building001.000.62.524.20.42.00 36.00NetGuard Monthly Service City Clerk001.000.25.514.30.42.00 6.00NetGuard Monthly Service Community001.000.61.557.20.42.00 6.00NetGuard Monthly Service Court001.000.23.512.50.42.00 6.00NetGuard Monthly Service Development001.000.62.524.10.42.00 6.00NetGuard Monthly Service Engineering001.000.67.518.21.42.00 84.00NetGuard Monthly Service Facilities001.000.66.518.30.42.00 48.00NetGuard Monthly Service Finance001.000.31.514.23.42.00 6.00NetGuard Monthly Service Human Resources001.000.22.518.10.42.00 6.00NetGuard Monthly Service Information512.000.31.518.88.42.00 18.00NetGuard Monthly Service Mayor's Office001.000.21.513.10.42.00 6.00NetGuard Monthly Service Parks001.000.64.571.21.42.00 6.00NetGuard Monthly Service Parks001.000.64.576.80.42.00 12.00NetGuard Monthly Service Police001.000.41.521.22.42.00 258.00NetGuard Monthly Service PW Water421.000.74.534.80.42.00 36.00NetGuard Monthly Service PW Water/Sewer421.000.74.534.80.42.00 3.00NetGuard Monthly Service PW Water/Sewer423.000.75.535.80.42.00 3.0029Page:6.3.aPacket Pg. 89Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds30 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230750 4/12/2018(Continued)075590 SMARSHNetGuard Monthly Service PW Sewer423.000.75.535.80.42.00 30.00NetGuard Monthly Service PW Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service PW Street111.000.68.542.90.42.00 18.00NetGuard Monthly Service PW Fleet511.000.77.548.68.42.00 6.00NetGuard Monthly Service PW Admin001.000.65.518.20.42.00 2.10NetGuard Monthly Service PW Admin421.000.74.534.80.42.00 0.60NetGuard Monthly Service PW Admin422.000.72.531.90.42.00 2.10NetGuard Monthly Service PW Admin423.000.75.535.80.42.00 0.60NetGuard Monthly Service PW Admin423.000.76.535.80.42.00 0.60NetGuard Monthly Service PW Street/Storm111.000.68.542.90.42.00 6.00NetGuard Monthly Service PW Street/Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service WWTP423.000.76.535.80.42.00 72.00Total :696.00230751 4/12/2018 036850 SMITH, SHERLUND D 33REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 2,497.30Total :2,497.30230752 4/12/2018037330 SNO CO PLANNING & DEVLP SERV I0004641542018 SNO CO TOMORROW DUES2018 Snohomish County Tomorrow Dues001.000.39.513.10.49.00 7,471.0030Page:6.3.aPacket Pg. 90Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds31 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :7,471.00230752 4/12/2018 037330037330 SNO CO PLANNING & DEVLP SERV230753 4/12/2018 066754 SNO CO PUBLIC WORKS I0000466562E8CB.E8CD.E8CE.SERVICES THRU 2/28/18E8CB.Services thru 2/28/18112.000.68.542.30.41.00 1,436.20E8CB.Services thru 2/28/18125.000.68.542.30.41.00 2,624.43E8CB.Services thru 2/28/18126.000.68.542.30.41.00 5,238.52E8CD.Services thru 2/28/18421.000.74.542.30.41.00 1,859.83E8CE.Services thru 2/28/18423.200.75.542.30.41.00 1,239.88E7CA.E7CB.E7CC.SERVICES THRU 11/30/17I000462865E7CA.Services thru 11/30/17126.000.68.542.30.41.00 953.08E7CB.Services thru 11/30/17421.000.74.542.30.41.00 190.62E7CC.Services thru 11/30/17423.200.75.542.30.41.00 127.07Total :13,669.63230754 4/12/2018 037375 SNO CO PUD NO 1 2002-0291-9LIFT STATION #8 113 RAILROAD AVE / METERLIFT STATION #8 113 RAILROAD AVE /423.000.75.535.80.47.10 59.31HUMMINGBIRD PARK 1000 EDMONDS ST / METER2003-2646-0HUMMINGBIRD PARK 1000 EDMONDS ST /001.000.64.576.80.47.00 16.03TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3TRAFFIC LIGHT 22000 76TH AVE W / METER111.000.68.542.64.47.00 34.60ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3ANWAY PARK 131 SUNSET AVE / METER001.000.64.576.80.47.00 105.27DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3DECORATIVE LIGHTING 115 2ND AVE S /31Page:6.3.aPacket Pg. 91Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds32 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230754 4/12/2018(Continued)037375 SNO CO PUD NO 1111.000.68.542.63.47.00 19.99BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7BRACKETT'S LANDING NORTH 50 RAILROAD001.000.64.576.80.47.00 49.13TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1TRAFFIC LIGHT 23800 FIRDALE AVE / METER111.000.68.542.64.47.00 29.57LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7LIFT STATION #14 7905 1/2 211TH PL SW /423.000.75.535.80.47.10 18.45LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6LIFT STATION #7 121 W DAYTON ST / METER423.000.75.535.80.47.10 167.76STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5STREET LIGHTING (183 LIGHTS @ 150W) /111.000.68.542.63.47.00 23.21BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5BRACKETT'S LANDING SOUTH 100 RAILROAD001.000.64.576.80.47.00 22.219TH/CASPER LANDSCAPE BED / METER 10004452022-5063-59TH/CASPER LANDSCAPE BED / METER001.000.64.576.80.47.00 16.03TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9TRAFFIC LIGHT 21530 76TH AVE W / METER111.000.68.542.64.47.00 29.88LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9LIFT STATION #1 105 CASPERS ST / METER423.000.75.535.80.47.10 621.02STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6STREET LIGHTING (303 LIGHTS @ 200W) /111.000.68.542.63.47.00 3,922.75STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2STREET LIGHTING (13 LIGHTS @ 400W) /111.000.68.542.63.47.00 110.56STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-332Page:6.3.aPacket Pg. 92Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds33 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230754 4/12/2018(Continued)037375 SNO CO PUD NO 1STREET LIGHTING (2029 LIGHTS @ 100W) /111.000.68.542.63.47.00 15,899.97STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8STREET LIGHTING (58 LIGHTS @ 250W) /111.000.68.542.63.47.00 378.83WWTP: 3/1-3/31/18 ENERGY MGMT SERVICE-NO2025-7952-03/1-3/31/18 ENERGY MANAGEMENT SERVICE /423.000.76.535.80.47.61 9.77STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3STREET LIGHTING (1 LIGHT @ 150W) / NOT111.000.68.542.63.47.00 5.12STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7STREET LIGHTING (18 LIGHTS @ 200W) /111.000.68.542.63.47.00 120.03STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5STREET LIGHTING (5 LIGHTS @ 400W) / NOT111.000.68.542.63.47.00 60.00STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3STREET LIGHTING (2 LIGHTS @ 100W) / NOT111.000.68.542.63.47.00 15.26STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0STREET LIGHTING (26 LIGHTS @ 250W) /111.000.68.542.63.47.00 95.53DECORATIVE & STREET LIGHTING 226122053-0758-0DECORATIVE & STREET LIGHTING 22612111.000.68.542.64.47.00 160.76TRAFFIC LIGHT 22730 HWY 99 - METER 100052207-9275-8TRAFFIC LIGHT 22730 HWY 99 - METER111.000.68.542.64.47.00 157.47TRAFFIC LIGHT 21132 76TH AVE W / METER 12215-9374-2TRAFFIC LIGHT 21132 76TH AVE W / METER111.000.68.542.64.47.00 85.28Total :22,233.79230755 4/12/2018 076433 SNOHOMISH COUNTY 911 283APR-18 COMMUNICATIONS33Page:6.3.aPacket Pg. 93Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds34 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230755 4/12/2018(Continued)076433 SNOHOMISH COUNTY 911APR-18 COMMUNICATIONS001.000.39.528.00.51.00 83,299.49APR-18 COMMUNICATIONS421.000.74.534.80.51.00 2,192.09APR-18 COMMUNICATIONS423.000.75.535.80.51.00 2,192.09Total :87,683.67230756 4/12/2018 070167 SNOHOMISH COUNTY TREASURER March 2018Crime Victims Court RemittanceCrime Victims Court Remittance001.000.237.140 904.13Total :904.13230757 4/12/2018038300 SOUND DISPOSAL CO 103587PARKS MAINT GARBAGE AND RECYCLINGPARKS MAINT GARBAGE AND RECYCLING001.000.64.576.80.47.00 938.35Total :938.35230758 4/12/2018038410 SOUND SAFETY PRODUCTS 50745/4FAC MAINT - WORK JEANS - S BRINKLEYFac Maint - Work Jeans - S Brinkley001.000.66.518.30.24.00 170.4710.3% Sales Tax001.000.66.518.30.24.00 17.56FAC MAINT - WORK JACKET - L LAFAVE52136/4Fac Maint - Work Jacket - L LaFave001.000.66.518.30.24.00 80.6510.3% Sales Tax001.000.66.518.30.24.00 8.31STREET - WORK WARE - T HANSON52594/4Street - Work Ware - T Hanson111.000.68.542.90.24.00 164.6610.3% Sales Tax111.000.68.542.90.24.00 16.96Total :458.6134Page:6.3.aPacket Pg. 94Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds35 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230759 4/12/2018068439 SPECIALTY DOOR SERVICE 48158FAC MAINT CITY BUILDINGS - DOOR MAINTFac Maint City Buildings - Door Maint001.000.66.518.30.48.00 1,365.0010.3% Sales Tax001.000.66.518.30.48.00 140.60FS 20 - DOOR REPAIR48843FS 20 - Door Repair001.000.66.518.30.48.00 550.6010.3% Sales Tax001.000.66.518.30.48.00 56.71PW - DOOR REPAIRS48947PW - Door Repairs001.000.66.518.30.48.00 617.0410.3% Sales Tax001.000.66.518.30.48.00 63.56Total :2,793.51230760 4/12/2018076324 SUPERION LLC 204742TRAKITTrakit001.000.62.524.10.41.00 13,543.68TRAKIT205494Trakit001.000.62.524.10.41.00 1,834.83TRAKIT205758Trakit001.000.62.524.10.41.00 43.54Total :15,422.05230761 4/12/2018040916 TC SPAN AMERICA 80499FAC MAINT - WORK TSHIRTSFac Maint - Work TShirts001.000.66.518.30.24.00 730.7010.3% Sales Tax001.000.66.518.30.24.00 75.27Total :805.97230762 4/12/2018075139 THE LOUIS BERGER GROUP INC 176170E4FE.SERVICES THRU 3/30/1835Page:6.3.aPacket Pg. 95Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds36 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230762 4/12/2018(Continued)075139 THE LOUIS BERGER GROUP INCE4FE.Services thru 3/30/18422.000.72.594.31.65.41 671.12Total :671.12230763 4/12/2018027269 THE PART WORKS INC INV24874PS - 6V BATTERIESPS - 6V Batteries001.000.66.518.30.31.00 18.86Freight001.000.66.518.30.31.00 8.0510.3% Sales Tax001.000.66.518.30.31.00 2.77Total :29.68230764 4/12/2018075587 THE UPS STORE #6392 00000000012 WWTP: 3/20+3/29/18 SHIP CHGS3/20 & 3/29/18 SHIP CHGS423.000.76.535.80.42.00 19.89Total :19.89230765 4/12/2018072649 THE WIDE FORMAT COMPANY 106998MAINTENANCE FOR HP PAGEWIDE LX4000Apr-18 Maintenance on HP Pagewide512.000.31.518.88.48.00 175.0010.3% Sales Tax512.000.31.518.88.48.00 18.03Total :193.03230766 4/12/2018073255 TOTAL FILTRATION SERVICES, INC PSV1758157FAC MAINT - CITY WIDE FILTER SUPPLIESFac Maint - City Wide Filter Supplies001.000.66.518.30.31.00 1,263.7710.3% Sales Tax001.000.66.518.30.31.00 130.17Total :1,393.94230767 4/12/2018074494 UK SOCCER ELITE 6382 UK ELITE SOCCER 6382 UK ELITE SOCCER CAMP6382 UK ELITE SOCCER CAMP001.000.64.571.25.41.00 1,190.4036Page:6.3.aPacket Pg. 96Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds37 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :1,190.40230767 4/12/2018 074494 074494 UK SOCCER ELITE230768 4/12/2018 062693 US BANK BID-1687/0907BID/ED! ADVERTISING, SUPPLIES, BUSINESSBID/Ed! Facebook advertising for March140.000.61.558.70.41.40 199.64BID/Ed! business cards140.000.61.558.70.41.00 76.97BID/Ed! supplies for annual meeting 4/25140.000.61.558.70.31.00 11.02Total :287.63230769 4/12/2018 064214 USSSA WASHINGTON STATE 984SPRING SOFTBALL TEAM REGISTRATIONS 2018SPRING SOFTBALL TEAM REGISTRATIONS 2018001.000.64.571.25.49.00 1,800.00Total :1,800.00230770 4/12/2018064858 VISITORS GUIDE PUBLICATIONS 18-195SNOHOMISH COUNTY VISITOR GUIDE TOURISM ASnohomish County Visitor's Guide120.000.31.575.42.41.40 2,395.00Total :2,395.00230771 4/12/2018047200 WA RECREATION & PARK ASSOC 3285VISUAL TREE ASSESS TRAINING: CURRAN ANDVISUAL TREE ASSESSMENT TRAINING: CURRAN001.000.64.576.80.49.00 298.00Total :298.00230772 4/12/2018067917 WALLY'S TOWING INC 59941INV#59941 - EDMONDS PDTOW 1998 BMW #BJG2348 2018-9077001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06Total :181.06230773 4/12/2018 065035 WASHINGTON STATE PATROL I18006703INV#I18006703 ID#EDM301 - EDMONDS PD - MBACKGROUND CHECKS - MAR 2018001.000.237.100 192.0037Page:6.3.aPacket Pg. 97Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds38 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :192.00230773 4/12/2018 065035 065035 WASHINGTON STATE PATROL230774 4/12/2018 075635 WCP SOLUTIONS 10589179FAC MAINT - SUPPLIESFac Maint - Supplies001.000.66.518.30.31.00 2,326.7910.3% Sales Tax001.000.66.518.30.31.00 239.66Total :2,566.45230775 4/12/2018064800 WEHOP 638311FLOWER PROGRAM: PLANTSFLOWER PROGRAM: PLANTS125.000.64.576.80.31.00 295.9410.3% Sales Tax125.000.64.576.80.31.00 30.48PM: FREIGHT638352PM: FREIGHT001.000.64.576.80.31.00 160.4610.3% Sales Tax001.000.64.576.80.31.00 16.53Total :503.41230776 4/12/2018073137 WELCH-LANG, CAROLE 6169 FUN FACTORY 6169 FUN FACTORY INSTRUCTION6169 FUN FACTORY INSTRUCTION001.000.64.571.22.41.00 583.65Total :583.65230777 4/12/2018072627 WEST SAFETY SERVICES INC 7006410MONTHLY 911 DATABASE MAINTMonthly 911 database maint512.000.31.518.88.48.00 100.00Total :100.00230778 4/12/2018075926 WESTERN EXTERMINATOR 1657793PS - MONTHLY MAINT FEESPS - Monthly Maint Fees001.000.66.518.30.48.00 99.0010.3% Sales Tax001.000.66.518.30.48.00 10.2038Page:6.3.aPacket Pg. 98Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds39 8:14:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :109.20230778 4/12/2018 075926 075926 WESTERN EXTERMINATOR230779 4/12/2018 064008 WETLANDS & WOODLANDS 23159PM: PLANTSPM: PLANTS001.000.64.576.80.31.00 112.507.7% sales tax001.000.64.576.80.31.00 8.66PM: SALAL23474PM: SALAL125.000.64.576.80.31.00 94.507.7% sales tax125.000.64.576.80.31.00 7.28PM: PLANTS23475PM: PLANTS125.000.64.576.80.31.00 472.607.7% sales tax125.000.64.576.80.31.00 36.39Total :731.93230780 4/12/2018075122 YAKIMA CO DEPT OF CORR YAKIMA 03/18INMATE HOUSING EDMONDS PD - MARCH 2018INMATE HOUSING - 27 DAYS001.000.39.523.60.51.00 1,615.95Total :1,615.95Bank total : 564,051.24126 Vouchers for bank code :usbank564,051.24Total vouchers :Vouchers in this report12639Page:6.3.aPacket Pg. 99Attachment: claim cks 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds110:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018062693 US BANK 0091MARCH STATEMENT - US BANK - EWJob Posting - UW- Parks001.000.22.518.10.41.40 10.00Job Posting - Craigslist - Parks001.000.22.518.10.41.40 90.00Monthly Subscription to Barefoot Student001.000.22.518.10.41.40 50.00IPMA MEMBERSHIP001.000.22.518.10.49.00 397.00Job Posting - Craigslist - Street001.000.22.518.10.41.40 90.00Job Posting - PNCWA - WWTP Supervisor423.000.76.535.80.41.00 200.00Job Posting - WEF - WWTP Supervisor423.000.76.535.80.41.00 250.00Job Posting - B&C - WWTP Supervisor423.000.76.535.80.41.00 100.00Wellness - Seeds001.000.22.518.10.49.00 167.44Job Posting - UW - Civil Engineering001.000.22.518.10.41.40 10.00MARCH STATEMENT - US BANK - MAH0846Craigslist Job Postings - Parks001.000.22.518.10.41.40 90.00POSTAGE FOR PASSPORTS1683POSTAGE FOR PASSPORTS001.000.23.512.50.42.00 147.40PHOTOCOPY MACHINE CONTRACT FEE (FRONT001.000.23.512.50.45.00 17.4010.3% Sales Tax001.000.23.512.50.45.00 1.79WWTP: WOW CONF,SUMMIT,EVAL TRIPS,LINERS,2985EDuenas/RSebers WOW Conf. Hotel423.000.76.535.80.43.00 1,845.081Page:6.3.bPacket Pg. 100Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds210:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018(Continued)062693 US BANKEDuenas/RSebers WOW Conf. Hotel423.000.76.535.80.49.00 149.00Amazon: Ceiling Kit423.000.76.535.80.48.00 132.34Amazon: can liners423.000.76.535.80.31.00 48.68ECOSS - STREET/STORM TRAINING - S3355ECOSS - Street/Storm Training - S422.000.72.531.90.49.00 675.00ECOSS - Street/Storm Training - S111.000.68.542.90.49.00 225.00AMAZON - PW ADMIN DESK SUPPLIES3535Amazon - PW Admin Desk Supplies001.000.65.518.20.31.00 33.08Costco - PW Supplies001.000.65.518.20.31.00 70.89Rex Art - Sewer Water Supplies421.000.74.534.80.31.00 63.90Rex Art - Sewer Water Supplies423.000.75.535.80.31.00 63.90Amazon - Water Sewer Supplies421.000.74.534.80.31.00 56.82Amazon - Water Sewer Supplies423.000.75.535.80.31.00 56.82Amazon - Water Sewer Supplies421.000.74.534.80.31.00 60.78Amazon - Water Sewer Supplies423.000.75.535.80.31.00 60.78Amazon - Recycle - Tamining Bigfoot421.000.74.537.90.49.00 38.80BIRD B GONE - CITY HALL - BIRD NETTING4519Bird B Gone - City Hall - Bird Netting001.000.66.518.30.31.00 669.36The Purlin Mill - PW - Replacement Poles2Page:6.3.bPacket Pg. 101Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds310:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018(Continued)062693 US BANK001.000.66.518.30.31.00 729.53FaucetDirect - PS - Faucet001.000.66.518.30.31.00 431.29JustBlinds.com - PW - Library Blinds001.000.66.518.30.31.00 352.51AMAZON PRIME ANNUAL MEMBERSHIP4697Egge retirement poster framing001.000.21.513.10.41.00 149.99pencil give-aways001.000.21.513.10.49.00 175.00freight for pencils001.000.21.513.10.49.00 8.9535th sister city anniversary exchange138.100.21.557.21.49.00 295.00foam pouch138.100.21.557.21.31.00 8.99packing box138.100.21.557.21.31.00 9.90packing tape138.100.21.557.21.31.00 5.95business prime shipping annual fee001.000.21.513.10.49.00 55.48business prime shipping annual fee001.000.64.571.21.49.00 55.44business prime shipping annual fee001.000.61.557.20.49.00 55.44business prime shipping annual fee001.000.62.524.10.49.00 55.44business prime shipping annual fee001.000.22.518.10.49.00 55.44business prime shipping annual fee001.000.25.514.30.49.00 55.44business prime shipping annual fee001.000.41.521.10.49.00 55.443Page:6.3.bPacket Pg. 102Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds410:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018(Continued)062693 US BANKbusiness prime shipping annual fee001.000.31.514.23.49.00 55.44business prime shipping annual fee001.000.67.518.21.49.00 55.4410.3% Sales Tax001.000.21.513.10.41.00 15.4710.3% Sales Tax138.100.21.557.21.49.00 30.4310.3% Sales Tax138.100.21.557.21.31.00 2.5610.3% Sales Tax001.000.21.513.10.49.00 6.3110.3% Sales Tax001.000.64.571.21.49.00 6.3110.3% Sales Tax001.000.61.557.20.49.00 6.3110.3% Sales Tax001.000.62.524.10.49.00 6.3110.3% Sales Tax001.000.22.518.10.49.00 6.3110.3% Sales Tax001.000.25.514.30.31.00 6.3110.3% Sales Tax001.000.41.521.10.49.00 6.3110.3% Sales Tax001.000.31.514.23.49.00 6.3110.3% Sales Tax001.000.67.518.21.49.00 0.99NUCS, MONITORS, POE INJECTORS, PRINTER,5179CDW-G - Cisco Aironet Power Over001.000.64.571.22.35.00 941.52Newegg.com - Transcend TS-RDF5K USB 3.0512.100.31.518.88.35.00 39.31Newegg.com - ORICO M3H4 High Speed4Page:6.3.bPacket Pg. 103Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds510:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018(Continued)062693 US BANK512.100.31.518.88.35.00 144.71Newegg.com - Intel NUC Barebone System,512.100.31.518.88.35.00 1,103.45Newegg.com - APC AP9631 AP9335T Network512.100.31.518.88.35.00 154.42Amazon.com - Room Alert 3E Temperature512.100.31.518.88.35.00 486.98Amazon.com - StarTech USB31000S USB 3.0512.100.31.518.88.35.00 49.24Newegg.com - ASUS VE278Q 27" Full HD512.100.31.518.88.35.00 555.18Newegg.com - Samsung 960EVO M.2 250GB512.100.31.518.88.35.00 264.70Newegg.com - APC ES BE350U 12V512.100.31.518.88.35.00 154.09Newegg.com - HP LaserJet Pro M402dne421.000.74.534.80.35.00 73.53Newegg.com - HP LaserJet Pro M402dne423.000.75.535.80.35.00 73.53Newegg.com - HP LaserJet Pro M402dne422.000.72.531.90.35.00 73.53Amazon.com - Samsung 960EVO 250GB512.100.31.518.88.35.00 415.11Hostmonster - Website hosting - 3/23/18512.000.31.518.88.49.00 179.88Monoprice - Various cables512.100.31.518.88.35.00 227.32Newegg.com - Intel NUC Barebone512.100.31.518.88.35.00 1,550.16Newegg.com - ASUS PB277Q 27" TN Panel001.000.41.521.80.35.00 346.07Newegg.com - Intel NUC Barebone System512.100.31.518.88.35.00 540.29Newegg.com - Crucial 8GB 260pin DDR45Page:6.3.bPacket Pg. 104Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
04/12/2018Voucher ListCity of Edmonds610:41:54AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount4122018 4/12/2018(Continued)062693 US BANK512.100.31.518.88.35.00 96.78Amazon.com - Club 3D CAC-1504 USB-C to512.000.31.518.88.31.00 213.69ADVERTISEMENT, CHAMBER LUNCH, OFFICESPAC5923Business recruitment ad in 425 Business001.000.61.558.70.41.40 1,400.00Diversity Commission retreat001.000.61.557.20.49.00 68.61Chamber luncheon for director 3/22/18001.000.61.558.70.49.00 20.00Facebook advertising for Diversity001.000.61.557.20.41.40 25.00BID/Ed! registration for Christensen &140.000.61.558.70.49.00 150.00OfficeSpace listing for commercial001.000.61.558.70.41.00 100.00MARCH MAYOR'S LUNCHEON7483March 2018 Mayor's luncheon001.000.21.513.10.49.00 9.93LODGING FOR WCIA LEADERSHIP TRAINING9573Red Lion - Lodging for D Turley at WCIA001.000.31.514.23.43.00 579.97Total :18,674.30Bank total : 18,674.301 Vouchers for bank code :usbank18,674.30Total vouchers :Vouchers in this report16Page:6.3.bPacket Pg. 105Attachment: wire 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 183rd Pl SW Storm Repairs c491 E6FE
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
STR 2014 Chip Seals c451 E4CB
STM 2014 Drainage Improvements c433 E4FA
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Overlays c452 E4CC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STR 2015 Overlay Program c463 E5CA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
STR 2015 Traffic Calming c471 E5AB
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
STR 2017 Traffic Calming i021 E7AA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
SWR 2018 Sewerline Overlays i035 E8CE
STR 2018 Traffic Calming i027 E8AA
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
SWR 2018/19 Sewerline Replacement Project c492 E6GC
WTR 2019 Waterline Replacement c498 E7JA
Revised 4/11/2018
6.3.c
Packet Pg. 106 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR 220th Adaptive i028 E8AB
STR 220th Street Overlay Project c462 E4CD
STM 224th & 98th Drainage Improvements c486 E6FB
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STM 3rd Ave Rain Gardens i012 E6FC
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
FAC A/V Upgrades - Council Chambers c476 E5LA
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
PRK City Spray Park c417 E4MA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
FAC Edmonds Fishing Pier Rehab c443 E4MB
STM Edmonds Marsh Feasibility Study c380 E2FC
General Edmonds Waterfront Access Analysis c478 E5DB
FAC ESCO III Project c419 E3LB
PRK FAC Band Shell Replacement c477 E6MB
WTR Five Corners Reservoir Re-coating c473 E5KA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
Revised 4/11/2018
6.3.c
Packet Pg. 107 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Hwy 99 Gateway Revitalization s014 E6AA
STM Lake Ballinger Associated Projects c436 E4FD
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
STR Minor Sidewalk Program i017 E6DD
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
FAC Public Safety Controls System Upgrades c444 E4LA
STM Seaview Park Infiltration Facility c479 E5FD
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
UTILITIES Standard Details Updates s010 E5NA
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STM Update Stormwater Management Code & Associated Projects c467 E5FB
UTILITIES Utility Rate Update s013 E6JA
PRK Veteran's Plaza c480 E6MA
STM Video Assessment of Stormwater Lines c459 E4FF
PRK Waterfront Restoration m103 E7MA
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
WWTP WWTP Outfall Pipe Modifications c481 E5HA
PRK Yost Park Spa c494 E6MC
Revised 4/11/2018
6.3.c
Packet Pg. 108 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4CD c462 220th Street Overlay Project
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STM E4FE c455 Dayton Street Stormwater Pump Station
STM E4FF c459 Video Assessment of Stormwater Lines
SWR E4GA c441 2015 Sewerline Replacement Project
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
SWR E4GC c461 Lift Station #1 Basin & Flow Study
Revised 4/11/2018
6.3.c
Packet Pg. 109 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
WTR E4JB c440 2015 Waterline Replacement Program
WTR E4JC c460 2016 Water Comp Plan Update
FAC E4LA c444 Public Safety Controls System Upgrades
PRK E4MA c417 City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STR E5CA c463 2015 Overlay Program
WTR E5CB c475 2015 Waterline Overlays
SWR E5CC i007 2015 Sewerline Overlays
STR E5DA c474 Bikelink Project
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E5FD c479 Seaview Park Infiltration Facility
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JA c468 2016 Waterline Replacement Projects
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
FAC E5LA c476 A/V Upgrades - Council Chambers
UTILITIES E5NA s010 Standard Details Updates
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6CA i008 2016 Overlay Program
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STR E6DB s016 ADA Transition Plan
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FB c486 224th & 98th Drainage Improvements
STM E6FC i012 3rd Ave Rain Gardens
STM E6FD s017 Stormwater Comp Plan Update
Revised 4/11/2018
6.3.c
Packet Pg. 110 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
SWR E6GC c492 2018/19 Sewerline Replacement Project
UTILITIES E6JA s013 Utility Rate Update
WTR E6JB i014 2017 Waterline Replacement Projects
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MA c480 Veteran's Plaza
PRK E6MB c477 FAC Band Shell Replacement
PRK E6MC c494 Yost Park Spa
STR E7AA i021 2017 Traffic Calming
STR E7AB i024 Audible Pedestrian Signals
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7CD i025 89th Pl W Retaining Wall
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STM E7FA m105 OVD Slope Repair & Stabilization
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
STM E7FG m013 NPDES (Students Saving Salmon)
WTR E7JA c498 2019 Waterline Replacement
PM E7MA c276 Dayton Street Plaza
PRK E7MA m103 Waterfront Restoration
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
PM E8MA c282 Fourth Avenue Cultural Corridor
Revised 4/11/2018
6.3.c
Packet Pg. 111 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
PM E7MA c276 Dayton Street Plaza
PM E8MA c282 Fourth Avenue Cultural Corridor
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1DA c354 Sunset Walkway Improvements
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
SWR E3GA c398 2013 Sewerline Replacement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
PRK E4MA c417 City Spray Park
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR E3AB c427 SR104 Corridor Transportation Study
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STR E4CA c438 2014 Overlay Program
WTR E4JB c440 2015 Waterline Replacement Program
SWR E4GA c441 2015 Sewerline Replacement Project
FAC E4MB c443 Edmonds Fishing Pier Rehab
FAC E4LA c444 Public Safety Controls System Upgrades
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
Revised 4/11/2018
6.3.c
Packet Pg. 112 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FE c455 Dayton Street Stormwater Pump Station
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
STM E4FF c459 Video Assessment of Stormwater Lines
WTR E4JC c460 2016 Water Comp Plan Update
SWR E4GC c461 Lift Station #1 Basin & Flow Study
STR E4CD c462 220th Street Overlay Project
STR E5CA c463 2015 Overlay Program
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
WTR E5JA c468 2016 Waterline Replacement Projects
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
STR E5DA c474 Bikelink Project
WTR E5CB c475 2015 Waterline Overlays
FAC E5LA c476 A/V Upgrades - Council Chambers
PRK E6MB c477 FAC Band Shell Replacement
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FD c479 Seaview Park Infiltration Facility
PRK E6MA c480 Veteran's Plaza
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STM E6FB c486 224th & 98th Drainage Improvements
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GC c492 2018/19 Sewerline Replacement Project
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MC c494 Yost Park Spa
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
WTR E7JA c498 2019 Waterline Replacement
STR E7AC i005 228th St. SW Corridor Improvements
SWR E5CC i007 2015 Sewerline Overlays
STR E6CA i008 2016 Overlay Program
Revised 4/11/2018
6.3.c
Packet Pg. 113 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FC i012 3rd Ave Rain Gardens
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
WTR E6JB i014 2017 Waterline Replacement Projects
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7AA i021 2017 Traffic Calming
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7AB i024 Audible Pedestrian Signals
STR E7CD i025 89th Pl W Retaining Wall
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STM E7FG m013 NPDES (Students Saving Salmon)
PRK E7MA m103 Waterfront Restoration
STM E7FA m105 OVD Slope Repair & Stabilization
UTILITIES E5NA s010 Standard Details Updates
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
UTILITIES E6JA s013 Utility Rate Update
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6DB s016 ADA Transition Plan
STM E6FD s017 Stormwater Comp Plan Update
Revised 4/11/2018
6.3.c
Packet Pg. 114 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC A/V Upgrades - Council Chambers c476 E5LA
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC ESCO III Project c419 E3LB
FAC Public Safety Controls System Upgrades c444 E4LA
General Edmonds Waterfront Access Analysis c478 E5DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PRK City Spray Park c417 E4MA
PRK FAC Band Shell Replacement c477 E6MB
PRK Veteran's Plaza c480 E6MA
PRK Waterfront Restoration m103 E7MA
PRK Yost Park Spa c494 E6MC
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STM 183rd Pl SW Storm Repairs c491 E6FE
STM 2014 Drainage Improvements c433 E4FA
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STM 224th & 98th Drainage Improvements c486 E6FB
STM 3rd Ave Rain Gardens i012 E6FC
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
STM Edmonds Marsh Feasibility Study c380 E2FC
STM Lake Ballinger Associated Projects c436 E4FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Seaview Park Infiltration Facility c479 E5FD
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Update Stormwater Management Code & Associated Projects c467 E5FB
Revised 4/11/2018
6.3.c
Packet Pg. 115 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Video Assessment of Stormwater Lines c459 E4FF
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 2014 Chip Seals c451 E4CB
STR 2014 Overlay Program c438 E4CA
STR 2015 Overlay Program c463 E5CA
STR 2015 Traffic Calming c471 E5AB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
STR 2017 Traffic Calming i021 E7AA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
STR 2018 Traffic Calming i027 E8AA
STR 220th Street Overlay Project c462 E4CD
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Hwy 99 Gateway Revitalization s014 E6AA
STR Minor Sidewalk Program i017 E6DD
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
Revised 4/11/2018
6.3.c
Packet Pg. 116 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Sunset Walkway Improvements c354 E1DA
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STR 220th Adaptive i028 E8AB
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018/19 Sewerline Replacement Project c492 E6GC
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
UTILITIES Standard Details Updates s010 E5NA
UTILITIES Utility Rate Update s013 E6JA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
WTR 2019 Waterline Replacement c498 E7JA
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
WTR Five Corners Reservoir Re-coating c473 E5KA
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 4/11/2018
6.3.c
Packet Pg. 117 Attachment: FrequentlyUsedProjNumbers 04-12-18 (Approval of claim checks and wire payment.)
City Council Agenda Item
Meeting Date: 04/17/2018
Acknowledge receipt of Claim for Damages from Carla Lemaster/Denny's ($441.20)
Staff Lead: Claims
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Acknowledge receipt of the Claims for Damages by minute entry.
Narrative
Carla Lemaster
obo Denny's #8874
18018 Stone Ave N.
Shoreline, WA 98133
($441.20)
Attachments:
Lemaster/Dennys Claim for Damages
6.4
Packet Pg. 118
6.4.a
Packet Pg. 119 Attachment: Lemaster/Dennys Claim for Damages (Claims for Damages)
6.4.a
Packet Pg. 120 Attachment: Lemaster/Dennys Claim for Damages (Claims for Damages)
6.4.a
Packet Pg. 121 Attachment: Lemaster/Dennys Claim for Damages (Claims for Damages)
6.4.a
Packet Pg. 122 Attachment: Lemaster/Dennys Claim for Damages (Claims for Damages)
City Council Agenda Item
Meeting Date: 04/17/2018
February 2018 Monthly Financial Report (on consent)
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
No action needed; informational only
Narrative
February 2018 Monthly Financial Report
Attachments:
February 2018 Monthly Financial Report
6.5
Packet Pg. 123
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
FEBRUARY 2018
6.5.a
Packet Pg. 124 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
1
Page 1 of 1
Fund
No.Title
2018 Adopted
Budget
2/28/2017
Revenues
2/28/2018
Revenues
Amount
Remaining % Received
001 GENERAL FUND 38,783,555$ 4,590,134$ 4,464,993$ 34,318,562$ 12%
009 LEOFF-MEDICAL INS. RESERVE 285,650 1,643 1,925 283,725 1%
011 RISK MANAGEMENT FUND 19,180 3,004 4,557 14,623 24%
012 CONTINGENCY RESERVE FUND 64,750 7,417 27,463 37,287 42%
014 HISTORIC PRESERVATION GIFT FUND 5,170 24 37 5,133 1%
016 BUILDING MAINTENANCE - 211,428 - - 0%
104 DRUG ENFORCEMENT FUND 130,560 26,867 40,113 90,447 31%
111 STREET FUND 1,784,270 318,923 241,944 1,542,326 14%
112 COMBINED STREET CONST/IMPROVE 1 2,942,656 290,267 1,474,166 1,468,490 50%
117 MUNICIPAL ARTS ACQUIS. FUND 146,200 1,615 11,234 134,966 8%
118 MEMORIAL STREET TREE 400 56 89 311 22%
120 HOTEL/MOTEL TAX REVENUE FUND 87,960 11,531 11,834 76,126 13%
121 EMPLOYEE PARKING PERMIT FUND 25,640 8,824 8,566 17,074 33%
122 YOUTH SCHOLARSHIP FUND 850 122 169 681 20%
123 TOURISM PROMOTIONAL FUND/ARTS 30,520 3,988 9,616 20,904 32%
125 REAL ESTATE EXCISE TAX 2 1,446,880 219,814 212,366 1,234,514 15%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,448,300 220,765 214,974 1,233,326 15%
127 GIFTS CATALOG FUND 53,810 21,844 26,800 27,010 50%
129 SPECIAL PROJECTS FUND - 121 - - 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 46,070 23,246 156,924 13%
136 PARKS TRUST FUND 3,150 479 787 2,363 25%
137 CEMETERY MAINTENANCE TRUST FD 33,360 8,006 7,029 26,331 21%
138 SISTER CITY COMMISSION 10,170 20 38 10,132 0%
140 BUSINESS IMPROVEMENT DISTRICT - 34,752 38,064 (38,064) 0%
211 L.I.D. FUND CONTROL 14,400 - - 14,400 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0%
332 PARKS CAPITAL CONSTRUCTION FUND 1,494,534 61,857 61,565 1,432,969 4%
411 COMBINED UTILITY OPERATION - 23,241 22,121 (22,121) 0%
421 WATER UTILITY FUND 2 9,660,690 1,277,091 1,428,116 8,232,574 15%
422 STORM UTILITY FUND 2 5,317,996 954,684 1,035,660 4,282,336 19%
423 SEWER/WWTP UTILITY FUND 3 11,566,980 2,062,692 1,766,219 9,800,761 15%
424 BOND RESERVE FUND 1,991,530 1 1 1,991,529 0%
511 EQUIPMENT RENTAL FUND 1,624,640 312,408 310,116 1,314,524 19%
512 TECHNOLOGY RENTAL FUND 1,268,390 197,670 212,190 1,056,201 17%
617 FIREMEN'S PENSION FUND 69,690 688 1,074 68,616 2%
81,200,751$ 10,918,041$ 11,657,074$ 69,543,677$ 14%
3 Differences primarily due to a timing difference for Contributed Capital Billings in 2018.
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
2 Differences primarily due to a 9% increase in water, and a 10% increase in storm base rates in 2018.
1 Differences primarily due to Grant Billings in 2018 for 2017 in an amount of $1.4M; these are adjusted for CAFR purposes.
6.5.a
Packet Pg. 125 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
2
Page 1 of 1
Fund
No.Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 43,358,131$ 7,118,110$ 7,074,254$ 36,283,877$ 16%
009 LEOFF-MEDICAL INS. RESERVE 294,270 49,402 73,844 220,426 25%
011 RISK MANAGEMENT FUND - 80,601 - - 0%
012 CONTINGENCY RESERVE FUND 49,584 - - 49,584 0%
014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0%
016 BUILDING MAINTENANCE - 23,071 - - 0%
104 DRUG ENFORCEMENT FUND 103,252 15,640 32,939 70,313 32%
111 STREET FUND 1,856,507 344,298 383,171 1,473,336 21%
112 COMBINED STREET CONST/IMPROVE 4 2,823,041 141,041 464,746 2,358,295 16%
117 MUNICIPAL ARTS ACQUIS. FUND 182,480 6,293 5,657 176,823 3%
120 HOTEL/MOTEL TAX REVENUE FUND 90,550 3,481 4,977 85,573 5%
121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 0%
122 YOUTH SCHOLARSHIP FUND 1,000 214 225 775 23%
123 TOURISM PROMOTIONAL FUND/ARTS 29,700 1,190 1,891 27,809 6%
125 REAL ESTATE EXCISE TAX 2 2,432,040 150,011 94,912 2,337,128 4%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,734,535 - 400 1,734,135 0%
127 GIFTS CATALOG FUND 45,900 102 - 45,900 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 197,514 27,911 22,719 174,795 12%
138 SISTER CITY COMMISSION 10,500 21 - 10,500 0%
140 BUSINESS IMPROVEMENT DISTRICT - 2,120 4,972 (4,972) 0%
211 L.I.D. FUND CONTROL 16,450 - - 16,450 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0%
332 PARKS CAPITAL CONSTRUCTION FUND 1,982,160 44,321 12,012 1,970,148 1%
421 WATER UTILITY FUND 12,270,201 923,929 942,009 11,328,192 8%
422 STORM UTILITY FUND 6,562,877 527,093 579,783 5,983,094 9%
423 SEWER/WWTP UTILITY FUND 13,066,764 1,073,319 1,115,818 11,950,946 9%
424 BOND RESERVE FUND 1,991,520 - - 1,991,520 0%
511 EQUIPMENT RENTAL FUND 1,662,265 277,646 132,960 1,529,305 8%
512 TECHNOLOGY RENTAL FUND 1,191,113 177,236 204,078 987,035 17%
617 FIREMEN'S PENSION FUND 75,218 14,694 15,670 59,548 21%
92,768,552$ 11,001,743$ 11,167,038$ 81,601,514$ 12%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
4 Difference between 2017 and 2018 is primarily due to 2017 expenses paid in 2018; these are adjusted for CAFR purposes.
6.5.a
Packet Pg. 126 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
3
Page 1 of 3
Title
2018 Adopted
Budget
2/28/2017
Revenues
2/28/2018
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 10,367,860$ 78,899$ 77,917$ 10,289,943$ 1%
EMS PROPERTY TAX 4,027,540 23,613 29,567 3,997,973 1%
VOTED PROPERTY TAX 2,500 6,313 1,205 1,295 48%
LOCAL RETAIL SALES/USE TAX 5 7,275,000 1,307,546 1,321,958 5,953,042 18%
NATURAL GAS USE TAX 7,140 2,022 - 7,140 0%
1/10 SALES TAX LOCAL CRIM JUST 730,000 124,449 135,008 594,992 18%
ELECTRIC UTILITY TAX 1,611,600 382,822 380,238 1,231,362 24%
GAS UTILITY TAX 620,200 203,652 187,404 432,796 30%
SOLID WASTE UTILITY TAX 321,600 54,268 55,922 265,678 17%
WATER UTILITY TAX 1,201,100 175,456 177,974 1,023,126 15%
SEWER UTILITY TAX 769,800 113,469 126,840 642,960 16%
STORMWATER UTILITY TAX 406,200 82,882 91,355 314,845 22%
T.V. CABLE UTILITY TAX 867,200 144,913 140,469 726,731 16%
TELEPHONE UTILITY TAX 1,093,200 199,068 183,702 909,498 17%
PULLTABS TAX 56,600 12,853 13,021 43,579 23%
AMUSEMENT GAMES 40 - - 40 0%
LEASEHOLD EXCISE TAX 263,600 64,626 65,553 198,047 25%
29,621,180 2,976,850 2,988,133 26,633,047 10%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 250 - 125 125 50%
POLICE - FINGERPRINTING 300 138 120 180 40%
PROF AND OCC LICENSE-TAXI 330 - - 330 0%
AMUSEMENTS 6,330 3,625 2,475 3,855 39%
VENDING MACHINE/CONCESSION 50,000 917 558 49,442 1%
FRANCHISE AGREEMENT-COMCAST 721,000 184,984 177,926 543,074 25%
FRANCHISE FEE-EDUCATION/GOVERNMENT 42,600 7,034 3,465 39,135 8%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 105,500 25,768 26,966 78,534 26%
FRANCHISE AGREEMENT-BLACKROCK 18,600 3,768 3,734 14,866 20%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 263,800 - 67,668 196,132 26%
GENERAL BUSINESS LICENSE 121,600 47,238 61,634 59,966 51%
DEV SERV PERMIT SURCHARGE 64,940 11,995 12,410 52,530 19%
NON-RESIDENT BUS LICENSE 69,000 32,000 29,850 39,150 43%
RIGHT OF WAY FRANCHISE FEE 12,000 11,880 50,292 (38,292) 419%
BUILDING STRUCTURE PERMITS 700,600 89,754 101,440 599,160 14%
ANIMAL LICENSES 24,500 8,058 5,680 18,820 23%
STREET AND CURB PERMIT 40,000 5,580 8,340 31,660 21%
OTR NON-BUS LIC/PERMITS 14,500 2,415 3,266 11,234 23%
2,255,850 435,153 555,949 1,699,901 25%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 5,949 - 7,930 0%
TARGET ZERO TEAMS GRANT 4,000 1,030 - 4,000 0%
HIGH VISIBILITY ENFORCEMENT 7,100 - 556 6,544 8%
PUD PRIVILEDGE TAX 198,000 - - 198,000 0%
MVET/SPECIAL DISTRIBUTION 12,790 2,828 2,924 9,866 23%
JUDICIAL SALARY CONTRIBUTION-STATE 16,716 4,179 4,138 12,578 25%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 43,700 10,290 10,592 33,108 24%
MARIJUANA ENFORCEMENT 23,700 - - 23,700 0%
DUI - CITIES 3,000 1,560 1,525 1,475 51%
LIQUOR EXCISE TAX 203,000 45,915 48,005 154,995 24%
LIQUOR BOARD PROFITS 350,600 - - 350,600 0%
INTERLOCAL GRANTS - 110,000 - - 0%
VERDANT INTERLOCAL GRANTS 2,000 - 5,810 (3,810) 291%
872,536 181,751 73,550 798,986 8%
REVENUES - GENERAL FUNDCITY OF EDMONDS
5 2018 Local Retail Sales/Use Tax revenues are $14,411 higher than 2017 revenues. Please also see pages pages 18 & 19.
6.5.a
Packet Pg. 127 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
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Page 2 of 3
Title
2018 Adopted
Budget
2/28/2017
Revenues
2/28/2018
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMENTS 2,500 611 440 2,061 18%
ATM SURCHARGE FEES 400 64 65 336 16%
CREDIT CARD FEES 10,000 1,398 1,766 8,234 18%
D/M COURT REC SER 400 77 20 380 5%
WARRANT PREPARATION FEE - - 884 (884) 0%
IT TIME PAY FEE - - 162 (162) 0%
MUNIC.-DIST. COURT CURR EXPEN 300 30 22 278 7%
SALE MAPS & BOOKS 100 23 14 86 14%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0%
BID SUPPLIES REIMBURSEMENT 600 - - 600 0%
PHOTOCOPIES 1,000 14 118 882 12%
POLICE DISCLOSURE REQUESTS 4,000 590 25 3,975 1%
ENGINEERING FEES AND CHARGES 200,000 19,433 23,950 176,050 12%
ELECTION CANDIDATE FILING FEES - - 1,486 (1,486) 0%
SNO-ISLE 78,000 18,982 22,526 55,474 29%
PASSPORTS AND NATURALIZATION FEES 23,000 4,600 3,150 19,850 14%
POLICE SERVICES SPECIAL EVENTS 30,000 - - 30,000 0%
CAMPUS SAFETY-EDM. SCH. DIST.66,280 - - 66,280 0%
WOODWAY-LAW PROTECTION 60,000 10,527 12,095 47,905 20%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DUI EMERGENCY FIRE SERVICES 100 - - 100 0%
FIRE PROTECTION & EMS FOR DUI - 11 - - 0%
FIRE DISTRICT #1 STATION BILLINGS 50,000 13,796 14,095 35,905 28%
LEGAL SERVICES - - 83 (83) 0%
ADULT PROBATION SERVICE CHARGE 48,600 9,134 6,906 41,694 14%
BOOKING FEES 3,000 604 278 2,722 9%
FIRE CONSTRUCTION INSPECTION FEES 15,560 2,550 3,790 11,770 24%
EMERGENCY SERVICE FEES 4,500 525 451 4,049 10%
EMS TRANSPORT USER FEE 826,000 231,032 182,866 643,134 22%
FLEX FUEL PAYMENTS FROM STATIONS 2,500 434 832 1,668 33%
ANIMAL CONTROL SHELTER 250 15 - 250 0%
ZONING/SUBDIVISION FEE 80,250 15,220 17,780 62,470 22%
PLAN CHECKING FEES 428,000 90,659 37,762 390,238 9%
FIRE PLAN CHECK FEES 8,000 1,380 2,410 5,590 30%
PLANNING 1% INSPECTION FEE 1,600 - - 1,600 0%
S.E.P.A. REVIEW 5,000 1,340 2,010 2,990 40%
CRITICAL AREA STUDY 14,000 1,985 2,200 11,800 16%
DV COORDINATOR SERVICES 11,460 1,910 - 11,460 0%
GYM AND WEIGHTROOM FEES 12,000 2,625 3,171 8,829 26%
LOCKER FEES - 15 - - 0%
PROGRAM FEES 910,100 155,147 157,094 753,006 17%
TAXABLE RECREATION ACTIVITIES 1,300 276 141 1,159 11%
WINTER MARKET REGISTRATION FEES 5,000 - - 5,000 0%
BIRD FEST REGISTRATION FEES 1,250 - - 1,250 0%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,043,950 262,532 161,346 1,882,604 8%
4,975,600 847,538 659,937 4,315,663 13%
CITY OF EDMONDS
REVENUES - GENERAL FUND
6.5.a
Packet Pg. 128 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
5
Page 3 of 3
Title
2018 Adopted
Budget
2/28/2017
Revenues
2/28/2018
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 5,000 896 1,643 3,357 33%
TRAFFIC INFRACTION PENALTIES 215,000 33,930 44,741 170,259 21%
NC TRAFFIC INFRACTION 34,000 5,129 5,511 28,489 16%
CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 3,316 5,864 14,836 28%
NON-TRAFFIC INFRACTION PENALTIES 400 - - 400 0%
OTHER INFRACTIONS '04 3,400 641 114 3,286 3%
PARKING INFRACTION PENALTIES 48,000 9,660 25,795 22,205 54%
PARK/INDDISZONE 2,600 750 183 2,417 7%
DWI PENALTIES 6,000 1,496 1,509 4,491 25%
DUI - DP ACCT 2,000 329 163 1,837 8%
CRIM CNV FEE DUI 200 39 7 193 4%
DUI - DP FEE - - 117 (117) 0%
OTHER CRIMINAL TRAF MISDEM PEN 135 51 46 89 34%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 7,199 4,875 31,125 14%
CRIMINAL CONVICTION FEE CT 2,600 439 553 2,047 21%
CRIM CONV FEE CT 1,600 281 166 1,434 10%
OTHER NON-TRAF MISDEMEANOR PEN 100 - - 100 0%
OTHER NON TRAFFIC MISD. 8/03 9,300 1,677 2,862 6,438 31%
COURT DV PENALTY ASSESSMENT 600 87 93 507 16%
CRIMINAL CONVICTION FEE CN 1,100 142 353 747 32%
CRIM CONV FEE CN 500 83 96 404 19%
CRIMINAL COSTS-RECOUPMENTS - 1,620 - - 0%
PUBLIC DEFENSE RECOUPMENT 18,500 3,187 2,976 15,524 16%
CREDIT CARD FEE 6,000 1,499 1,880 4,120 31%
COURT COST RECOUPMENT 5,000 - 1,361 3,639 27%
COURT INTERPRETER COSTS - 3 - - 0%
BUS. LICENSE PERMIT PENALTY 11,000 4,530 6,700 4,300 61%
MISC FINES AND PENALTIES 2,000 720 - 2,000 0%
431,735 77,706 107,608 324,127 25%
MISCELLANEOUS:
INVESTMENT INTEREST 156,840 18,730 29,824 127,016 19%
INTEREST ON COUNTY TAXES 7,130 710 1,377 5,753 19%
INTEREST - COURT COLLECTIONS 6,500 985 1,095 5,405 17%
PARKING 15,600 2,821 2,031 13,569 13%
SPACE/FACILITIES RENTALS 147,000 6,148 6,443 140,558 4%
BRACKET ROOM RENTAL 5,000 600 660 4,340 13%
LEASES LONG-TERM 185,000 30,950 31,870 153,130 17%
OTHER RENTS & USE CHARGES 2,400 - - 2,400 0%
DONATION/CONTRIBUTION - - 303 (303) 0%
PARKS DONATIONS 4,350 3,050 1,380 2,970 32%
BIRD FEST CONTRIBUTIONS 1,500 - 200 1,300 13%
VOLUNTEER PICNIC CONTRIBUTIONS 1,000 - - 1,000 0%
POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0%
SALE OF JUNK/SALVAGE 300 - 58 242 19%
SALES OF UNCLAIM PROPERTY 3,000 465 728 2,272 24%
CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0%
OTHER JUDGEMENT/SETTLEMENT 2,000 7 - 2,000 0%
POLICE JUDGMENTS/RESTITUTION 200 20 - 200 0%
CASHIER'S OVERAGES/SHORTAGES - 99 5 (5) 0%
OTHER MISC REVENUES 2,000 4,989 2,214 (214) 111%
SMALL OVERPAYMENT 30 - 12 18 40%
NSF FEES - PARKS & REC 120 - - 120 0%
NSF FEES - MUNICIPAL COURT 300 14 35 265 12%
US BANK REBATE 7,500 1,549 1,582 5,918 21%
550,770 71,136 79,816 470,954 14%
TRANSFERS-IN:
INTERFUND TRANSFER FROM FUND 012 49,584 - - 49,584 0%
TRANSFER FROM FUND 127 26,300 - - 26,300 0%
75,884 - - 75,884 0%
TOTAL GENERAL FUND REVENUE 38,783,555$ 4,590,134$ 4,464,993$ 34,318,562$ 12%
CITY OF EDMONDS
REVENUES - GENERAL FUND
6.5.a
Packet Pg. 129 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
6
Page 1 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 15,486,346$ 2,307,211$ 2,320,037$ 13,166,309$ 15%
OVERTIME 493,580 84,446 105,762 387,818 21%
HOLIDAY BUY BACK 243,389 881 - 243,389 0%
BENEFITS 6,165,380 889,782 913,735 5,251,645 15%
UNIFORMS 88,785 6,459 16,791 71,994 19%
SUPPLIES 360,580 48,804 55,273 305,307 15%
SMALL EQUIPMENT 56,160 4,226 6,234 49,926 11%
PROFESSIONAL SERVICES 3,760,005 317,133 329,598 3,430,407 9%
COMMUNICATIONS 166,585 15,384 13,448 153,137 8%
TRAVEL 55,330 2,093 6,585 48,745 12%
EXCISE TAXES 6,500 - 369 6,131 6%
ADVERTISING - 532 - - 0%
RENTAL/LEASE 1,988,447 283,641 329,796 1,658,651 17%
INSURANCE 624,530 616,495 437,253 187,277 70%
UTILITIES 457,800 65,138 75,261 382,539 16%
REPAIRS & MAINTENANCE 598,713 90,850 88,583 510,130 15%
MISCELLANEOUS 492,320 73,530 91,777 400,543 19%
INTERGOVERNMENTAL SERVICES 9,857,590 2,266,505 2,250,525 7,607,065 23%
INTERGOVERNMENTAL PAYMENTS 45,000 - - 45,000 0%
INTERFUND SUBSIDIES 1,824,370 45,000 - 1,824,370 0%
LAND 200,000 - - 200,000 0%
BUILDINGS 60,000 - - 60,000 0%
MACHINERY/EQUIPMENT 128,721 - 33,227 95,494 26%
GENERAL OBLIGATION BOND PRINCIPAL 176,340 - - 176,340 0%
OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 21,160 - - 21,160 0%43,358,131$ 7,118,110$ 7,074,254$ 36,283,877$ 16%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 184,000$ 37,743$ 45,043$ 138,957$ 24%
PENSION AND DISABILITY PAYMENTS 102,990 11,659 28,801 74,190 28%
PROFESSIONAL SERVICES 7,000 - - 7,000 0%
MISCELLANEOUS 280 - - 280 0%294,270$ 49,402$ 73,844$ 220,426$ 25%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS -$ 80,601$ -$ -$ 0%-$ 80,601$ -$ -$ 0%
CONTINGENCY RESERVE FUND (012)
INTERFUND SUBSIDIES 49,584$ -$ -$ 49,584$ 0%
49,584$ -$ -$ 49,584$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 200 - - 200 0%
MISCELLANEOUS 5,100 - - 5,100 0%
5,400$ -$ -$ 5,400$ 0%
BUILDING MAINTENANCE SUBFUND (016)
PROFESSIONAL SERVICES -$ 6,362$ -$ -$ 0%
REPAIR & MAINTENANCE - 16,709 - - 0%
-$ 23,071$ -$ -$ 0%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000$ 335$ -$ 3,000$ 0%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,230 267 - 2,230 0%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 5,000 - 20,000 0%
INTERGOVERNMENTAL SERVICES 72,222 10,038 32,939 39,283 46%
103,252$ 15,640$ 32,939$ 70,313$ 32%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
6.5.a
Packet Pg. 130 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
7
Page 2 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 551,495$ 89,404$ 86,585$ 464,910$ 16%
OVERTIME 24,400 6,071 5,322 19,078 22%
BENEFITS 286,892 45,237 43,848 243,044 15%
UNIFORMS 6,000 117 858 5,142 14%
SUPPLIES 310,000 28,315 27,197 282,803 9%
SMALL EQUIPMENT 20,000 - - 20,000 0%
PROFESSIONAL SERVICES 16,050 1,303 4,426 11,624 28%
COMMUNICATIONS 4,500 500 784 3,716 17%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 187,150 29,828 30,944 156,206 17%
INSURANCE 113,230 110,508 156,645 (43,415) 138%
UTILITIES 273,170 23,947 25,562 247,608 9%
REPAIRS & MAINTENANCE 45,000 8,343 860 44,140 2%
MISCELLANEOUS 8,000 725 139 7,861 2%
INTERGOVERNMENTAL SERVICES 5,000 - - 5,000 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,970 - - 3,970 0%
INTEREST 650 - - 650 0%
1,856,507$ 344,298$ 383,171$ 1,473,336$ 21%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 310,258$ 135,957$ -$ 310,258$ 0%
REPAIRS & MAINTENANCE 300,000 5,084 - 300,000 0%
INTERFUND SUBSIDIES 47,910 - - 47,910 0%
LAND 25,000 - - 25,000 0%
CONSTRUCTION PROJECTS 2,064,963 - 464,746 1,600,217 23%
INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0%
INTEREST 2,690 - - 2,690 0%
2,823,041$ 141,041$ 464,746$ 2,358,295$ 16%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,900$ -$ 18$ 4,882$ 0%
SMALL EQUIPMENT 1,700 - - 1,700 0%
PROFESSIONAL SERVICES 166,900 5,325 4,670 162,230 3%
TRAVEL 80 - 9 71 11%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,600 968 960 5,640 15%
182,480$ 6,293$ 5,657$ 176,823$ 3%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 86,300$ 3,481$ 4,977$ 81,323$ 6%
MISCELLANEOUS 250 - - 250 0%
INTERFUND SUBSIDIES 4,000 - - 4,000 0%
90,550$ 3,481$ 4,977$ 85,573$ 5%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,790$ -$ -$ 1,790$ 0%
PROFESSIONAL SERVICES 25,090 - - 25,090 0%
26,880$ -$ -$ 26,880$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 1,000$ 214$ 225$ 775$ 23%
1,000$ 214$ 225$ 775$ 23%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES 28,200$ 1,190$ 1,891$ 26,309$ 7%
MISCELLANEOUS 1,500 - - 1,500 0%
29,700$ 1,190$ 1,891$ 27,809$ 6%
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 21,000$ 15,315$ 10,087$ 10,913$ 48%
PROFESSIONAL SERVICES 65,040 38,260 3,781 61,259 6%
REPAIRS & MAINTENANCE 600,000 - - 600,000 0%
BUILDINGS 150,000 - - 150,000 0%
CONSTRUCTION PROJECTS 1,596,000 96,436 81,045 1,514,955 5%
2,432,040$ 150,011$ 94,912$ 2,337,128$ 4%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
6.5.a
Packet Pg. 131 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
8
Page 3 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
PROFESSIONAL SERVICES 144,205$ -$ 400$ 143,805$ 0%
REPAIRS & MAINTENANCE 604,000 - - 604,000 0%
INTERFUND SUBSIDIES 135,130 - - 135,130 0%
CONSTRUCTION PROJECTS 824,350 - - 824,350 0%
GENERAL OBLIGATION BONDS 23,100 - - 23,100 0%
INTEREST 3,750 - - 3,750 0%
1,734,535$ -$ 400$ 1,734,135$ 0%
GIFTS CATALOG FUND (127)
SUPPLIES 12,500$ 102$ -$ 12,500$ 0%
PROFESSIONAL SERVICES 6,500 - - 6,500 0%
MISCELLANEOUS 600 - - 600 0%
INTERFUND SUBSIDIES 26,300 - - 26,300 0%
45,900$ 102$ -$ 45,900$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 91,711$ 12,618$ 12,451$ 79,260$ 14%
OVERTIME 3,500 670 161 3,339 5%
BENEFITS 38,253 5,837 5,629 32,624 15%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 122 32 6,968 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 455 1,479 18,521 7%
PROFESSIONAL SERVICES 4,200 4,172 176 4,024 4%
COMMUNICATIONS 1,410 206 267 1,143 19%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 11,640 1,798 1,940 9,700 17%
UTILITIES 3,800 305 362 3,438 10%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 14,000 1,727 222 13,778 2%
197,514$ 27,911$ 22,719$ 174,795$ 12%
SISTER CITY COMMISSION (138)
SUPPLIES 1,500$ 21$ -$ 1,500$ 0%
TRAVEL 4,500 - - 4,500 0%
MISCELLANEOUS 4,500 - - 4,500 0%
10,500$ 21$ -$ 10,500$ 0%
BUSINESS IMPROVEMENT DISTRICT FUND (140)
PROFESSIONAL SERVICES -$ 2,120$ 4,657$ (4,657)$ 0%
MISCELLANEOUS - - 315 (315) 0%
-$ 2,120$ 4,972$ (4,972)$ 0%
LID FUND CONTROL (211)
INTERFUND SUBSIDIES 16,450$ -$ -$ 16,450$ 0%
16,450$ -$ -$ 16,450$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 589,630$ -$ -$ 589,630$ 0%
INTEREST 118,580 - - 118,580 0%
OTHER INTEREST & DEBT SERVICE COSTS 490 - - 490 0%
708,700$ -$ -$ 708,700$ 0%
PARKS CONSTRUCTION FUND (332)
PROFESSIONAL SERVICES 7,160$ 1,289$ -$ 7,160$ 0%
CONSTRUCTION PROJECTS 1,975,000 43,031 12,012 1,962,988 1%
1,982,160$ 44,321$ 12,012$ 1,970,148$ 1%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
6.5.a
Packet Pg. 132 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
9
Page 4 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
WATER FUND (421)
SALARIES AND WAGES 828,440$ 131,057$ 135,818$ 692,622$ 16%
OVERTIME 24,000 5,871 4,295 19,705 18%
BENEFITS 392,984 60,306 53,339 339,645 14%
UNIFORMS 4,000 - 752 3,248 19%
SUPPLIES 220,000 15,444 8,587 211,413 4%
FUEL CONSUMED - - 70 (70) 0%
WATER PURCHASED FOR RESALE 1,800,000 217,458 223,744 1,576,256 12%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 41,126 20,331 149,669 12%
SMALL EQUIPMENT 11,000 - - 11,000 0%
PROFESSIONAL SERVICES 749,976 84,876 54,141 695,835 7%
COMMUNICATIONS 30,000 2,992 2,831 27,169 9%
TRAVEL 200 - - 200 0%
EXCISE TAXES 400,000 61,086 70,882 329,118 18%
RENTAL/LEASE 144,907 24,097 24,073 120,834 17%
INSURANCE 56,050 58,214 56,738 (688) 101%
UTILITIES 35,000 4,204 4,773 30,227 14%
REPAIRS & MAINTENANCE 239,500 12,218 12,634 226,866 5%
MISCELLANEOUS 84,785 23,094 22,742 62,043 27%
INTERGOVERNMENTAL SERVICES 30,000 6,429 4,384 25,616 15%
INTERFUND TAXES 1,209,700 175,456 177,974 1,031,726 15%
INTERFUND SUBSIDIES 644,620 - - 644,620 0%
MACHINERY/EQUIPMENT 15,000 - - 15,000 0%
CONSTRUCTION PROJECTS 4,570,779 - 63,902 4,506,877 1%
GENERAL OBLIGATION BONDS 2,670 - - 2,670 0%
REVENUE BONDS 344,650 - - 344,650 0%
INTERGOVERNMENTAL LOANS 25,840 - - 25,840 0%
INTEREST 236,100 - - 236,100 0%
12,270,201$ 923,929$ 942,009$ 11,328,192$ 8%
STORM FUND (422)
SALARIES AND WAGES 677,138$ 103,948$ 108,572$ 568,566$ 16%
OVERTIME 6,000 3,761 1,182 4,818 20%
BENEFITS 356,297 48,518 55,310 300,987 16%
UNIFORMS 6,500 312 809 5,691 12%
SUPPLIES 46,000 9,280 4,704 41,296 10%
SMALL EQUIPMENT 4,000 1,418 - 4,000 0%
PROFESSIONAL SERVICES 637,834 124,573 49,361 588,473 8%
COMMUNICATIONS 3,200 261 523 2,677 16%
TRAVEL 4,300 - - 4,300 0%
EXCISE TAXES 55,000 7,903 8,658 46,342 16%
RENTAL/LEASE 250,767 43,606 41,340 209,427 16%
INSURANCE 71,540 72,028 178,798 (107,258) 250%
UTILITES 10,500 1,590 1,660 8,840 16%
REPAIR & MAINTENANCE 15,000 11,698 9,490 5,510 63%
MISCELLANEOUS 88,500 9,774 10,441 78,059 12%
INTERGOVERNMENTAL SERVICES 150,000 5,542 10,878 139,122 7%
INTERFUND TAXES AND OPERATING ASSESSMENT 406,100 82,882 91,355 314,745 22%
INTERFUND SUBSIDIES 298,500 - - 298,500 0%
MACHINERY/EQUIPMENT 315,000 - - 315,000 0%
CONSTRUCTION PROJECTS 2,733,121 - 6,704 2,726,417 0%
GENERAL OBLIGATION BONDS 97,320 - - 97,320 0%
REVENUE BONDS 168,360 - - 168,360 0%
INTERGOVERNMENTAL LOANS 32,070 - - 32,070 0%
INTEREST 129,830 - - 129,830 0%
6,562,877$ 527,093$ 579,783$ 5,983,094$ 9%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
6.5.a
Packet Pg. 133 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
10
Page 5 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
SEWER FUND (423)
SALARIES AND WAGES 1,793,854$ 281,651$ 271,735$ 1,522,119$ 15%
OVERTIME 95,000 15,948 16,333 78,667 17%
BENEFITS 821,233 126,856 123,082 698,151 15%
UNIFORMS 9,500 3,240 2,520 6,980 27%
SUPPLIES 432,200 26,277 42,091 390,109 10%
FUEL CONSUMED 80,000 12,995 8,629 71,371 11%
SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0%
SMALL EQUIPMENT 50,000 600 9,486 40,514 19%
PROFESSIONAL SERVICES 1,273,094 120,902 111,886 1,161,208 9%
COMMUNICATIONS 43,000 4,134 4,589 38,411 11%
TRAVEL 5,000 - - 5,000 0%
EXCISE TAXES 200,000 30,241 38,095 161,906 19%
RENTAL/LEASE 310,809 50,939 51,357 259,452 17%
INSURANCE 109,270 115,442 117,717 (8,447) 108%
UTILITIES 1,217,860 91,125 90,191 1,127,669 7%
REPAIR & MAINTENANCE 340,000 33,841 32,779 307,221 10%
MISCELLANEOUS 105,450 9,982 28,696 76,754 27%
INTERGOVERNMENTAL SERVICES 168,000 35,678 33,228 134,772 20%
INTERFUND TAXES AND OPERATING ASSESSMENT 763,000 113,469 126,840 636,160 17%
INTERFUND SUBSIDIES 1,500,134 - - 1,500,134 0%
MACHINERY/EQUIPMENT 10,000 - - 10,000 0%
CONSTRUCTION PROJECTS 3,256,570 - 6,565 3,250,005 0%
GENERAL OBLIGATION BONDS 148,140 - - 148,140 0%
REVENUE BONDS 77,010 - - 77,010 0%
INTERGOVERNMENTAL LOANS 171,890 - - 171,890 0%
INTEREST 81,750 - - 81,750 0%
13,066,764$ 1,073,319$ 1,115,818$ 11,950,946$ 9%
BOND RESERVE FUND (424)
REVENUE BONDS 710,020$ -$ -$ 710,020$ 0%
INTEREST 1,281,500 - - 1,281,500 0%
1,991,520$ -$ -$ 1,991,520$ 0%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
6.5.a
Packet Pg. 134 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
11
Page 6 of 6
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 250,519$ 39,438$ 41,139$ 209,380$ 16%
OVERTIME 2,000 - - 2,000 0%
BENEFITS 114,956 17,348 17,737 97,219 15%
UNIFORMS 1,000 44 90 910 9%
SUPPLIES 110,000 6,535 10,555 99,445 10%
FUEL CONSUMED 1,000 - - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 27,548 15,683 252,317 6%
SMALL EQUIPMENT 58,000 463 68 57,932 0%
PROFESSIONAL SERVICES 44,000 352 1,977 42,023 4%
COMMUNICATIONS 3,000 293 296 2,704 10%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 9,780 2,406 1,578 8,202 16%
INSURANCE 29,010 26,351 29,464 (454) 102%
UTILITIES 14,000 2,085 2,701 11,300 19%
REPAIRS & MAINTENANCE 60,000 4,894 6,832 53,168 11%
MISCELLANEOUS 12,000 - - 12,000 0%
INTERGOVERNMENTAL SERVICES 2,500 - - 2,500 0%
MACHINERY/EQUIPMENT 681,500 149,891 4,841 676,659 1%
1,662,265$ 277,646$ 132,960$ 1,529,305$ 8%
TECHNOLOGY RENTAL FUND (512)
SALARIES AND WAGES 283,742$ 46,679$ 46,557$ 237,185$ 16%
OVERTIME 2,000 - 755 1,245 38%
BENEFITS 98,101 15,371 15,619 82,482 16%
SUPPLIES 5,000 3,216 815 4,185 16%
SMALL EQUIPMENT 300,000 1,565 16,435 283,565 5%
PROFESSIONAL SERVICES 114,000 1,829 344 113,656 0%
COMMUNICATIONS 58,770 7,929 6,916 51,854 12%
TRAVEL 1,500 - - 1,500 0%
RENTAL/LEASE 6,810 1,126 954 5,856 14%
REPAIRS & MAINTENANCE 260,190 29,352 112,264 147,926 43%
MISCELLANEOUS 5,000 70,170 3,419 1,581 68%
MACHINERY/EQUIPMENT 56,000 - - 56,000 0%
1,191,113$ 177,236$ 204,078$ 987,035$ 17%
FIREMEN'S PENSION FUND (617)
BENEFITS 23,000$ 6,416$ 7,414$ 15,586$ 32%
PENSION AND DISABILITY PAYMENTS 51,018 8,278 8,255 42,763 16%
PROFESSIONAL SERVICES 1,200 - - 1,200 0%
75,218$ 14,694$ 15,670$ 59,548$ 21%
TOTAL EXPENDITURE ALL FUNDS 92,768,552$ 11,001,743$ 11,167,038$ 81,601,514$ 12%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
6.5.a
Packet Pg. 135 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
12
Page 1 of 1
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 580,919$ 44,954$ 43,001$ 537,918$ 7%
OFFICE OF MAYOR 297,088 46,116 47,920 249,168 16%
HUMAN RESOURCES 467,314 63,054 73,258 394,056 16%
MUNICIPAL COURT 1,105,852 170,699 159,028 946,824 14%
CITY CLERK 694,248 115,829 116,550 577,698 17%
FINANCE 1,237,786 199,380 210,861 1,026,925 17%
CITY ATTORNEY 847,480 133,495 136,648 710,832 16%
NON-DEPARTMENTAL 13,571,547 2,992,431 2,811,392 10,760,155 21%
POLICE SERVICES 11,294,351 1,625,589 1,788,816 9,505,535 16%
COMMUNITY SERVICES/ECONOMIC DEV.583,461 82,958 85,170 498,291 15%
DEVELOPMENT SERVICES 3,144,570 416,189 378,818 2,765,752 12%
PARKS & RECREATION 4,348,100 525,411 530,383 3,817,717 12%
PUBLIC WORKS 3,085,252 437,997 418,918 2,666,334 14%
FACILITIES MAINTENANCE 2,100,163 264,009 273,490 1,826,673 13%
43,358,131$ 7,118,110$ 7,074,254$ 36,283,877$ 16%
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 12,270,201$ 923,929$ 942,009$ 11,328,192$ 8%
STORM UTILITY FUND 6,562,877 527,093 579,783 5,983,094 9%
SEWER/WWTP UTILITY FUND 13,066,764 1,073,319 1,115,818 11,950,946 9%
BOND RESERVE FUND 1,991,520 - - 1,991,520 0%
33,891,362$ 2,524,341$ 2,637,611$ 31,253,751$ 8%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
6.5.a
Packet Pg. 136 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
13
Page 1 of 4
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 169,808$ 25,956$ 24,558$ 145,250$ 14%
OVERTIME 1,000 - - 1,000 0%
BENEFITS 119,687 17,014 14,821 104,866 12%
SUPPLIES 2,000 210 - 2,000 0%
PROFESSIONAL SERVICES 237,160 - - 237,160 0%
COMMUNICATIONS 3,000 300 300 2,700 10%
TRAVEL 6,700 45 315 6,385 5%
RENTAL/LEASE 16,064 1,430 2,707 13,357 17%
REPAIRS/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,000 - 300 24,700 1%
580,919$ 44,954$ 43,001$ 537,918$ 7%
OFFICE OF MAYOR
SALARIES 208,326$ 33,740$ 34,721$ 173,605$ 17%
BENEFITS 53,611 8,194 8,308 45,303 15%
SUPPLIES 1,500 57 94 1,406 6%
PROFESSIONAL SERVICES 2,000 1,582 - 2,000 0%
COMMUNICATION 1,400 218 107 1,293 8%
TRAVEL 4,000 - 239 3,761 6%
RENTAL/LEASE 21,801 2,058 3,512 18,289 16%
MISCELLANEOUS 4,450 267 940 3,510 21%
297,088$ 46,116$ 47,920$ 249,168$ 16%
HUMAN RESOURCES
SALARIES 249,577$ 37,738$ 38,023$ 211,554$ 15%
BENEFITS 84,882 13,230 14,502 70,380 17%
SUPPLIES 2,300 112 - 2,300 0%
SMALL EQUIPMENT 300 - - 300 0%
PROFESSIONAL SERVICES 78,000 2,264 8,024 69,976 10%
COMMUNICATIONS 700 102 102 598 15%
TRAVEL 1,000 - 350 650 35%
RENTAL/LEASE 25,525 4,103 4,550 20,975 18%
REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93%
MISCELLANEOUS 17,180 (1,550) 381 16,799 2%
467,314$ 63,054$ 73,258$ 394,056$ 16%
MUNICIPAL COURT
SALARIES 587,898$ 108,999$ 92,597$ 495,301$ 16%
OVERTIME 800 14 - 800 0%
BENEFITS 245,141 39,391 37,349 207,792 15%
SUPPLIES 9,600 582 1,113 8,487 12%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 91,925 11,359 10,674 81,251 12%
COMMUNICATIONS 2,700 122 256 2,444 9%
TRAVEL 6,500 19 390 6,110 6%
RENTAL/LEASE 71,204 6,663 11,991 59,213 17%
REPAIR/MAINTENANCE 4,263 252 - 4,263 0%
MISCELLANEOUS 14,000 3,298 4,658 9,342 33%
MACHINERY/EQUIPMENT 70,821 - - 70,821 0%
1,105,852$ 170,699$ 159,028$ 946,824$ 14%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
6.5.a
Packet Pg. 137 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
14
Page 2 of 4
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 342,766$ 54,402$ 57,532$ 285,234$ 17%
BENEFITS 162,547 24,445 25,246 137,301 16%
SUPPLIES 10,240 642 1,014 9,226 10%
PROFESSIONAL SERVICES 28,310 5,866 2,097 26,213 7%
COMMUNICATIONS 50,000 6,102 4,082 45,918 8%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 64,305 7,745 10,763 53,542 17%
REPAIRS & MAINTENANCE 31,080 15,297 14,603 16,477 47%
MISCELLANEOUS 4,000 1,331 1,213 2,787 30%
694,248$ 115,829$ 116,550$ 577,698$ 17%
FINANCE
SALARIES 821,066$ 116,061$ 120,225$ 700,841$ 15%
OVERTIME 4,500 - - 4,500 0%
BENEFITS 284,724 36,874 38,550 246,174 14%
SUPPLIES 7,350 645 555 6,795 8%
SMALL EQUIPMENT 5,400 - 392 5,008 7%
PROFESSIONAL SERVICES 9,300 100 - 9,300 0%
COMMUNICATIONS 2,000 152 112 1,888 6%
TRAVEL 3,100 139 366 2,734 12%
RENTAL/LEASE 48,146 5,650 8,275 39,871 17%
REPAIR/MAINTENANCE 38,500 39,608 41,121 (2,621) 107%MISCELLANEOUS 13,700 150 1,265 12,435 9%
1,237,786$ 199,380$ 210,861$ 1,026,925$ 17%
CITY ATTORNEY
PROFESSIONAL SERVICES 847,480$ 133,495$ 136,648$ 710,832$ 16%
847,480$ 133,495$ 136,648$ 710,832$ 16%
NON-DEPARTMENTAL
BENEFITS - UNEMPLOYMENT -$ 315$ 2,370$ (2,370)$ 0%
SUPPLIES 5,000 85 387 4,613 8%
PROFESSIONAL SERVICES 717,430 27,098 78,127 639,303 11%
EXCISE TAXES 6,500 532 369 6,131 6%
RENTAL/LEASE 10,307 4,747 1,720 8,587 17%
INSURANCE 624,530 616,495 437,253 187,277 70%
MISCELLANEOUS 164,070 39,733 40,640 123,430 25%
INTERGOVT SERVICES 9,776,340 2,258,427 2,250,525 7,525,815 23%
ECA LOAN PAYMENT 45,000 - - 45,000 0%
INTERFUND SUBSIDIES 1,824,370 45,000 - 1,824,370 0%
LAND 200,000 - - 200,000 0%
GENERAL OBLIGATION BOND 176,340 - - 176,340 0%
INTEREST ON LONG-TERM DEBT 21,160 - - 21,160 0%
FISCAL AGENT FEES 500 - - 500 0%
13,571,547$ 2,992,431$ 2,811,392$ 10,760,155$ 21%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
6.5.a
Packet Pg. 138 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
15
Page 3 of 4
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 6,560,766$ 967,258$ 1,013,269$ 5,547,497$ 15%
OVERTIME 463,280 81,075 98,821 364,459 21%
HOLIDAY BUYBACK 243,389 881 - 243,389 0%
BENEFITS 2,543,628 375,391 399,413 2,144,215 16%
UNIFORMS 78,650 5,836 14,327 64,323 18%
SUPPLIES 86,500 11,064 10,929 75,571 13%
SMALL EQUIPMENT 28,610 3,535 4,593 24,017 16%
PROFESSIONAL SERVICES 123,420 14,452 19,563 103,857 16%
COMMUNICATIONS 32,000 3,808 3,610 28,390 11%
TRAVEL 19,310 1,431 3,531 15,779 18%
RENTAL/LEASE 984,878 140,810 163,662 821,216 17%
REPAIR/MAINTENANCE 15,120 1,611 3,022 12,098 20%
MISCELLANEOUS 46,350 10,357 20,848 25,502 45%
INTERGOVTL SERVICES 10,550 8,078 - 10,550 0%
MACHINERY/EQUIPMENT 57,900 - 33,227 24,673 57%
11,294,351$ 1,625,589$ 1,788,816$ 9,505,535$ 16%
COMMUNITY SERVICES/ECON DEV.
SALARIES 238,449$ 38,535$ 39,294$ 199,155$ 16%
BENEFITS 76,571 11,799 12,354 64,217 16%
SUPPLIES 7,000 6,757 5,620 1,380 80%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 233,400 23,156 23,417 209,983 10%
COMMUNICATIONS 1,490 116 117 1,373 8%
TRAVEL 2,000 - - 2,000 0%
RENTAL/LEASE 13,751 1,676 2,041 11,710 15%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 9,500 920 2,327 7,173 24%
583,461$ 82,958$ 85,170$ 498,291$ 15%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,599,298$ 230,106$ 229,850$ 1,369,448$ 14%
OVERTIME 1,300 1,507 4,074 (2,774) 313%
BENEFITS 619,023 83,462 86,746 532,277 14%
UNIFORMS 500 - - 500 0%
SUPPLIES 16,100 2,018 1,490 14,610 9%
SMALL EQUIPMENT 6,100 475 - 6,100 0%
PROFESSIONAL SERVICES 646,380 66,431 24,413 621,967 4%
COMMUNICATIONS 9,000 686 694 8,306 8%
TRAVEL 4,750 106 1,326 3,424 28%
RENTAL/LEASE 156,959 26,744 25,974 130,985 17%
REPAIRS & MAINTENANCE 31,100 - - 31,100 0%
MISCELLANEOUS 54,060 4,655 4,251 49,809 8%
3,144,570$ 416,189$ 378,818$ 2,765,752$ 12%
ENGINEERING
SALARIES 1,661,359$ 238,687$ 216,018$ 1,445,341$ 13%
OVERTIME 5,000 104 838 4,162 17%
BENEFITS 710,496 96,795 89,800 620,696 13%
UNIFORMS 360 - - 360 0%
SMALL EQUIPMENT 2,200 216 - 2,200 0%
PROFESSIONAL SERVICES 13,840 4,867 4,408 9,432 32%
COMMUNICATIONS 16,625 1,150 1,168 15,457 7%
TRAVEL 600 - - 600 0%
RENTAL/LEASE 120,624 14,992 19,964 100,660 17%
REPAIR/MAINTENANCE 2,600 - - 2,600 0%
MISCELLANEOUS 37,500 2,102 1,986 35,514 5%
2,571,204$ 358,913$ 334,182$ 2,237,022$ 13%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
6.5.a
Packet Pg. 139 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
16
Page 4 of 4
Title
2018 Adopted
Budget
2/28/2017
Expenditures
2/28/2018
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 2,048,165$ 292,672$ 287,889$ 1,760,276$ 14%
OVERTIME 10,000 1,041 1,102 8,898 11%
BENEFITS 847,782 118,308 116,433 731,349 14%
UNIFORMS 6,275 443 822 5,453 13%
SUPPLIES 117,390 14,335 21,696 95,694 18%
SMALL EQUIPMENT 7,750 - - 7,750 0%
PROFESSIONAL SERVICES 575,160 13,974 22,210 552,950 4%
COMMUNICATIONS 30,320 713 728 29,592 2%
TRAVEL 4,870 353 69 4,801 1%
RENTAL/LEASE 264,378 41,792 43,880 220,498 17%
PUBLIC UTILITY 175,000 21,898 22,607 152,393 13%
REPAIR/MAINTENANCE 37,700 8,564 - 37,700 0%
MISCELLANEOUS 92,610 11,319 12,947 79,663 14%
INTERGOVTL SERVICES 70,700 - - 70,700 0%
BUILDINGS 60,000 - - 60,000 0%
4,348,100$ 525,411$ 530,383$ 3,817,717$ 12%
PUBLIC WORKS
SALARIES 279,248$ 47,499$ 45,977$ 233,271$ 16%
OVERTIME 200 - - 200 0%
BENEFITS 92,055 14,996 17,160 74,895 19%
SUPPLIES 8,600 742 867 7,733 10%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 200 17 16 184 8%
COMMUNICATIONS 1,350 74 75 1,275 6%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 122,195 15,338 20,205 101,990 17%
PUBLIC UTILITY 2,800 418 437 2,363 16%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 4,900 - - 4,900 0%
514,048$ 79,084$ 84,736$ 429,312$ 16%
FACILITIES MAINTENANCE
SALARIES 719,620 115,561 120,085 599,535 17%
OVERTIME 7,500 706 927 6,573 12%
BENEFITS 325,233 49,567 50,683 274,550 16%
UNIFORMS 3,000 181 1,641 1,359 55%
SUPPLIES 87,000 11,556 11,507 75,493 13%
SMALL EQUIPMENT 3,000 - 1,249 1,751 42%
PROFESSIONAL SERVICES 156,000 12,472 - 156,000 0%
COMMUNICATIONS 16,000 1,842 2,097 13,903 13%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 68,310 9,893 10,552 57,758 15%
PUBLIC UTILITY 280,000 42,822 52,217 227,783 19%
REPAIR/MAINTENANCE 428,500 18,462 22,510 405,990 5%
MISCELLANEOUS 5,000 948 20 4,980 0%
BUILDINGS - - - - 0%
2,100,163$ 264,009$ 273,490$ 1,826,673$ 13%
TOTAL GENERAL FUND EXPENDITURES 43,358,131$ 7,118,110$ 7,074,254$ 36,283,877$ 16%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
6.5.a
Packet Pg. 140 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,952,471$ 1,952,471$ 2,195,035$ 12.42%
February 4,695,259 2,742,788 4,464,993 -4.90%
March 7,013,659 2,318,400 6,669,693 -4.90%
April 10,657,081 3,643,423 10,134,434 -4.90%
May 18,033,626 7,376,545 17,149,216 -4.90%
June 20,067,978 2,034,352 19,083,798 -4.90%
July 22,073,023 2,005,045 20,990,511 -4.90%
August 24,364,311 2,291,289 23,169,430 -4.90%
September 26,369,296 2,004,984 25,076,085 -4.90%
October 29,120,780 2,751,485 27,692,630 -4.90%
November 36,636,945 7,516,165 34,840,185 -4.90%
December 38,783,555 2,146,610 36,881,520 -4.90%
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 219,352$ 219,352$ 251,030$ 14.44%
February 381,613 162,261 407,050 6.67%
March 588,896 207,283 628,149 6.67%
April 780,860 191,964 832,908 6.67%
May 1,005,087 224,227 1,072,081 6.67%
June 1,248,349 243,262 1,331,558 6.67%
July 1,653,074 404,724 1,763,259 6.67%
August 1,929,331 276,257 2,057,931 6.67%
September 2,197,100 267,769 2,343,547 6.67%
October 2,416,963 219,864 2,578,066 6.67%
November 2,630,341 213,377 2,805,666 6.67%
December 2,800,000 169,659 2,986,634 6.67%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2018
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax 1 & 2
Current Year Budget Prior Year
6.5.a
Packet Pg. 141 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
18
SALES TAX SUMMARY
Wholesale Trade,
$24,832
Communications,
$21,028
Clothing and
Accessories, $20,170
Accommodation, $2,901
Construction Trade,
$122,485 Health & Personal Care,
$21,171
Automotive Repair,
$14,215 Amusement &
Recreation, $6,571
Business Services,
$43,389
Gasoline, $2,848
Retail Food Stores,
$25,424
Retail Automotive,
$107,652
Manufacturing, $5,814
Eating & Drinking,
$73,560
Others, $2,010
Misc Retail, $91,878
Sales Tax Analysis By Category
Current Period: January 2018
Year-to-Date
Total $585,948
$5,325,287
$5,840,764
$6,741,838 $6,905,122 $7,395,114
$1,321,958
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
2013 2014 2015 2016 2017 YTD 2018
Annual Sales Tax Revenue
6.5.a
Packet Pg. 142 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 552,482$ 552,482$ 585,948$ 6.06%
February 1,249,207 696,725 1,321,958 5.82%
March 1,777,304 528,097 1,880,810 5.82%
April 2,272,493 495,189 2,404,837 5.82%
May 2,906,618 634,125 3,075,891 5.82%
June 3,468,607 561,989 3,670,609 5.82%
July 4,058,559 589,952 4,294,918 5.82%
August 4,707,320 648,761 4,981,462 5.82%
September 5,334,689 627,369 5,645,367 5.82%
October 5,989,537 654,848 6,338,352 5.82%
November 6,670,224 680,687 7,058,680 5.82%
December 7,275,000 604,776 7,698,677 5.82%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 88,482$ 88,482$ 97,973$ 10.73%
February 187,698 99,217 187,404 -0.16%
March 267,256 79,558 266,836 -0.16%
April 335,144 67,888 334,617 -0.16%
May 387,986 52,843 387,377 -0.16%
June 424,966 36,979 424,298 -0.16%
July 453,766 28,800 453,053 -0.16%
August 477,013 23,247 476,264 -0.16%
September 498,430 21,418 497,648 -0.16%
October 523,180 24,749 522,358 -0.16%
November 561,415 38,235 560,533 -0.16%
December 620,200 58,785 619,226 -0.16%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
6.5.a
Packet Pg. 143 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 101,864$ 101,864$ 94,392$ -7.34%
February 202,129 100,265 183,702 -9.12%
March 294,029 91,900 267,225 -9.12%
April 390,095 96,066 354,534 -9.12%
May 478,713 88,617 435,072 -9.12%
June 568,042 89,329 516,258 -9.12%
July 652,808 84,766 593,297 -9.12%
August 740,812 88,004 673,278 -9.12%
September 832,244 91,432 756,375 -9.12%
October 920,171 87,927 836,287 -9.12%
November 1,003,763 83,592 912,258 -9.12%
December 1,093,200 89,437 993,542 -9.12%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 171,906$ 171,906$ 169,967$ -1.13%
February 353,028 181,122 380,238 7.71%
March 518,242 165,214 558,185 7.71%
April 683,645 165,403 736,337 7.71%
May 824,846 141,201 888,421 7.71%
June 940,385 115,539 1,012,865 7.71%
July 1,050,933 110,549 1,131,934 7.71%
August 1,157,071 106,138 1,246,253 7.71%
September 1,262,180 105,109 1,359,463 7.71%
October 1,372,403 110,223 1,478,181 7.71%
November 1,490,337 117,934 1,605,205 7.71%
December 1,611,600 121,263 1,735,815 7.71%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
6.5.a
Packet Pg. 144 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 671,144$ 671,144$ 686,803$ 2.33%
February 1,136,017 464,873 1,148,411 1.09%
March 1,808,515 672,498 1,828,246 1.09%
April 2,250,797 442,282 2,275,354 1.09%
May 2,907,543 656,746 2,939,265 1.09%
June 3,420,955 513,413 3,458,279 1.09%
July 4,227,120 806,165 4,273,239 1.09%
August 4,933,718 706,598 4,987,547 1.09%
September 5,902,426 968,708 5,966,823 1.09%
October 6,565,192 662,766 6,636,821 1.09%
November 7,332,394 767,202 7,412,393 1.09%
December 7,804,500 472,106 7,889,650 1.09%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 293,128$ 293,128$ 287,956$ -1.13%
February 924,642 631,514 913,794 7.71%
March 1,217,367 292,725 1,203,085 7.71%
April 1,476,942 259,575 1,459,614 7.71%
May 1,769,842 292,900 1,749,078 7.71%
June 2,030,237 260,395 2,006,418 7.71%
July 2,324,515 294,278 2,297,243 -1.17%
August 2,956,345 631,830 2,921,660 -1.17%
September 3,248,569 292,224 3,210,456 -1.17%
October 3,508,364 259,794 3,467,203 -1.17%
November 3,801,321 292,958 3,756,723 -1.17%
December 4,061,395 260,074 4,013,746 -1.17%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2018
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
6.5.a
Packet Pg. 145 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 691,863$ 691,863$ 707,735$ 2.29%
February 1,253,067 561,204 1,269,207 1.29%
March 1,943,785 690,719 1,968,822 1.29%
April 2,507,611 563,825 2,539,910 1.29%
May 3,199,180 691,569 3,240,387 1.29%
June 3,770,233 571,053 3,818,795 1.29%
July 4,484,245 714,012 4,542,004 1.29%
August 5,054,160 569,916 5,119,261 1.29%
September 5,782,066 727,906 5,856,542 1.29%
October 6,358,537 576,471 6,440,439 1.29%
November 7,064,218 705,680 7,155,208 1.29%
December 7,629,500 565,282 7,727,772 1.29%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2018
*The monthly budget forecast columns are based on a five-year average.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
6.5.a
Packet Pg. 146 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 5,316,556$ 5,316,556$ 4,000,420$ -24.76%
February 7,792,189 2,475,633 7,074,254 -9.21%
March 11,495,338 3,703,149 10,436,212 -9.21%
April 15,367,243 3,871,905 13,951,379 -9.21%
May 17,687,264 2,320,020 16,057,644 -9.21%
June 21,498,333 3,811,069 19,517,579 -9.21%
July 25,125,385 3,627,052 22,810,452 -9.21%
August 29,053,727 3,928,342 26,376,856 -9.21%
September 32,438,650 3,384,923 29,449,907 -9.21%
October 35,238,871 2,800,221 31,992,130 -9.21%
November 39,282,633 4,043,762 35,663,318 -9.21%
December 43,358,131 4,075,498 39,363,320 -9.21%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,794,624$ 2,794,624$ 1,916,589$ -31.42%
February 3,044,628 250,004 2,811,392 -7.66%
March 4,413,137 1,368,509 4,075,065 -7.66%
April 5,814,624 1,401,487 5,369,190 -7.66%
May 5,951,884 137,260 5,495,935 -7.66%
June 7,381,423 1,429,540 6,815,963 -7.66%
July 8,479,231 1,097,808 7,829,673 -7.66%
August 9,744,718 1,265,487 8,998,216 -7.66%
September 10,680,274 935,556 9,862,103 -7.66%
October 11,097,303 417,029 10,247,185 -7.66%
November 12,374,586 1,277,283 11,426,621 -7.66%
December 13,571,547 1,196,961 12,531,887 -7.66%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
6.5.a
Packet Pg. 147 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,156$ 39,156$ 20,137$ -48.57%
February 81,707 42,551 43,001 -47.37%
March 131,158 49,452 69,027 -47.37%
April 177,465 46,306 93,398 -47.37%
May 223,060 45,595 117,394 -47.37%
June 282,118 59,058 148,475 -47.37%
July 332,530 50,412 175,006 -47.37%
August 383,904 51,375 202,044 -47.37%
September 442,045 58,140 232,643 -47.37%
October 480,175 38,130 252,710 -47.37%
November 530,273 50,099 279,077 -47.37%
December 580,919 50,646 305,731 -47.37%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 24,264$ 24,264$ 23,355$ -3.75%
February 49,615 25,351 47,920 -3.42%
March 74,439 24,823 71,896 -3.42%
April 98,806 24,367 95,431 -3.42%
May 123,154 24,348 118,948 -3.42%
June 147,440 24,286 142,404 -3.42%
July 172,527 25,087 166,634 -3.42%
August 197,868 25,341 191,109 -3.42%
September 222,303 24,435 214,710 -3.42%
October 247,077 24,774 238,637 -3.42%
November 271,327 24,250 262,059 -3.42%
December 297,088 25,761 286,940 -3.42%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Council
2018
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0.00
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
6.5.a
Packet Pg. 148 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 35,915$ 35,915$ 36,984$ 2.98%
February 75,981 40,066 73,258 -3.58%
March 115,825 39,843 111,673 -3.58%
April 150,473 34,648 145,079 -3.58%
May 187,400 36,927 180,683 -3.58%
June 225,139 37,738 217,069 -3.58%
July 264,377 39,239 254,901 -3.58%
August 302,046 37,669 291,220 -3.58%
September 338,631 36,585 326,494 -3.58%
October 377,307 38,676 363,783 -3.58%
November 412,924 35,616 398,123 -3.58%
December 467,314 54,390 450,564 -3.58%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 82,608$ 82,608$ 80,036$ -3.11%
February 175,964 93,357 159,028 -9.62%
March 269,619 93,655 243,668 -9.62%
April 356,946 87,327 322,590 -9.62%
May 446,138 89,192 403,198 -9.62%
June 534,494 88,356 483,049 -9.62%
July 623,552 89,059 563,536 -9.62%
August 718,039 94,486 648,928 -9.62%
September 811,352 93,313 733,260 -9.62%
October 908,794 97,442 821,323 -9.62%
November 1,003,801 95,007 907,186 -9.62%
December 1,105,852 102,051 999,415 -9.62%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2018
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
6.5.a
Packet Pg. 149 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 35,087$ 35,087$ 43,517$ 24.03%
February 77,643 42,556 85,170 9.69%
March 121,352 43,709 133,117 9.69%
April 180,892 59,539 198,428 9.69%
May 219,287 38,395 240,546 9.69%
June 261,452 42,165 286,799 9.69%
July 306,988 45,536 336,749 9.69%
August 357,000 50,012 391,610 9.69%
September 405,705 48,705 445,037 9.69%
October 456,792 51,087 501,076 9.69%
November 512,749 55,957 562,458 9.69%
December 583,461 70,712 640,025 9.69%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 61,607$ 61,607$ 61,232$ -0.61%
February 117,510 55,903 116,550 -0.82%
March 173,888 56,379 172,469 -0.82%
April 232,177 58,288 230,281 -0.82%
May 285,659 53,483 283,327 -0.82%
June 337,760 52,100 335,002 -0.82%
July 393,593 55,833 390,379 -0.82%
August 451,730 58,137 448,041 -0.82%
September 508,091 56,361 503,942 -0.82%
October 576,461 68,371 571,754 -0.82%
November 635,542 59,080 630,352 -0.82%
December 694,248 58,706 688,579 -0.82%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2018
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
6.5.a
Packet Pg. 150 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
27
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 128,112$ 128,112$ 144,135$ 12.51%
February 268,331 140,218 204,078 -23.95%
March 346,703 78,372 263,684 -23.95%
April 422,093 75,390 321,022 -23.95%
May 482,647 60,554 367,076 -23.95%
June 547,148 64,501 416,132 -23.95%
July 642,431 95,282 488,599 -23.95%
August 749,888 107,457 570,325 -23.95%
September 852,606 102,717 648,446 -23.95%
October 928,166 75,560 705,913 -23.95%
November 1,013,348 85,182 770,698 -23.95%
December 1,191,113 177,765 905,897 -23.95%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 124,798$ 124,798$ 125,728$ 0.75%
February 223,504 98,706 210,861 -5.66%
March 319,397 95,892 301,330 -5.66%
April 425,251 105,855 401,196 -5.66%
May 523,182 97,931 493,587 -5.66%
June 620,315 97,133 585,226 -5.66%
July 716,459 96,144 675,931 -5.66%
August 814,575 98,117 768,498 -5.66%
September 925,150 110,574 872,817 -5.66%
October 1,031,905 106,755 973,534 -5.66%
November 1,131,680 99,774 1,067,664 -5.66%
December 1,237,786 106,106 1,167,769 -5.66%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Technology Rental Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Finance
Prior Year amounts are from the Information Services Budget
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Technology Rental Fund
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
6.5.a
Packet Pg. 151 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 70,623$ 70,623$ 46,119$ -34.70%
February 141,247 70,623 136,648 -3.26%
March 211,870 70,623 204,972 -3.26%
April 282,493 70,623 273,297 -3.26%
May 353,117 70,623 341,621 -3.26%
June 423,740 70,623 409,945 -3.26%
July 494,363 70,623 478,269 -3.26%
August 564,986 70,623 546,593 -3.26%
September 635,610 70,623 614,917 -3.26%
October 706,233 70,623 683,242 -3.26%
November 776,856 70,623 751,566 -3.26%
December 847,480 70,623 819,890 -3.26%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 889,068$ 889,068$ 871,900$ -1.93%
February 1,784,246 895,177 1,788,816 0.26%
March 2,672,941 888,695 2,679,788 0.26%
April 3,565,257 892,316 3,574,389 0.26%
May 4,451,291 886,034 4,462,692 0.26%
June 5,370,025 918,734 5,383,779 0.26%
July 6,283,947 913,922 6,300,042 0.26%
August 7,183,331 899,385 7,201,730 0.26%
September 8,094,615 911,283 8,115,348 0.26%
October 9,104,818 1,010,204 9,128,139 0.26%
November 10,340,935 1,236,117 10,367,422 0.26%
December 11,294,351 953,416 11,323,280 0.26%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2018
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
6.5.a
Packet Pg. 152 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 229,796$ 229,796$ 175,855$ -23.47%
February 476,824 247,028 378,818 -20.55%
March 741,769 264,945 589,308 -20.55%
April 981,744 239,975 779,958 -20.55%
May 1,244,897 263,153 989,023 -20.55%
June 1,493,252 248,355 1,186,332 -20.55%
July 1,748,980 255,728 1,389,498 -20.55%
August 2,027,962 278,982 1,611,138 -20.55%
September 2,283,249 255,287 1,813,955 -20.55%
October 2,560,699 277,450 2,034,378 -20.55%
November 2,848,669 287,970 2,263,159 -20.55%
December 3,144,570 295,901 2,498,241 -20.55%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 289,086$ 289,086$ 258,749$ -10.49%
February 591,117 302,031 530,383 -10.27%
March 912,673 321,556 818,901 -10.27%
April 1,231,231 318,558 1,104,728 -10.27%
May 1,578,687 347,456 1,416,485 -10.27%
June 1,924,949 346,262 1,727,171 -10.27%
July 2,399,547 474,598 2,153,006 -10.27%
August 2,939,948 540,401 2,637,884 -10.27%
September 3,316,363 376,415 2,975,624 -10.27%
October 3,650,261 333,898 3,275,216 -10.27%
November 3,951,786 301,524 3,545,760 -10.27%
December 4,348,100 396,314 3,901,355 -10.27%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2018
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
-100,000
200,000
500,000
800,000
1,100,000
1,400,000
1,700,000
2,000,000
2,300,000
2,600,000
2,900,000
3,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
6.5.a
Packet Pg. 153 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 42,035$ 42,035$ 42,488$ 1.08%
February 85,654 43,620 84,736 -1.07%
March 128,689 43,035 127,309 -1.07%
April 171,578 42,889 169,738 -1.07%
May 214,645 43,067 212,343 -1.07%
June 257,701 43,056 254,938 -1.07%
July 301,222 43,521 297,992 -1.07%
August 343,666 42,444 339,981 -1.07%
September 384,825 41,159 380,698 -1.07%
October 426,961 42,136 422,383 -1.07%
November 469,006 42,045 463,976 -1.07%
December 514,048 45,042 508,536 -1.07%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 164,689$ 164,689$ 133,250$ -19.09%
February 332,420 167,731 273,490 -17.73%
March 509,854 177,434 419,469 -17.73%
April 679,027 169,173 558,652 -17.73%
May 851,467 172,439 700,522 -17.73%
June 1,002,627 151,161 824,885 -17.73%
July 1,200,111 197,483 987,360 -17.73%
August 1,359,814 159,704 1,118,751 -17.73%
September 1,542,717 182,903 1,269,230 -17.73%
October 1,711,435 168,718 1,408,038 -17.73%
November 1,898,800 187,365 1,562,188 -17.73%
December 2,100,163 201,363 1,727,854 -17.73%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2018
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
6.5.a
Packet Pg. 154 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 198,227$ 198,227$ 164,481$ -17.02%
February 393,972 195,745 334,182 -15.18%
March 606,539 212,567 514,490 -15.18%
April 823,792 217,253 698,772 -15.18%
May 1,030,869 207,078 874,423 -15.18%
June 1,250,453 219,584 1,060,682 -15.18%
July 1,460,494 210,041 1,238,847 -15.18%
August 1,682,651 222,157 1,427,289 -15.18%
September 1,896,727 214,076 1,608,876 -15.18%
October 2,116,435 219,708 1,795,241 -15.18%
November 2,330,526 214,090 1,976,841 -15.18%
December 2,571,204 240,678 2,180,994 -15.18%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2018
0
300,000
600,000
900,000
1,200,000
1,500,000
1,800,000
2,100,000
2,400,000
2,700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
6.5.a
Packet Pg. 155 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
32
INVESTMENT PORTFOLIO SUMMARY
Years
Agency/Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
FFCB Bonds 995,820 0.38 1,000,000 995,682 07/18/18 0.75%
FFCB Bonds 2,010,790 0.83 2,000,000 1,992,248 12/28/18 1.42%
FFCB Bonds 2,000,000 0.91 2,000,000 1,986,898 01/25/19 1.23%
FICO Bonds 1,009,725 1.15 1,035,000 1,011,893 04/25/19 1.42%
FNMA Bonds 999,750 1.29 1,000,000 990,187 06/13/19 1.40%
FHLB Bonds 1,000,400 1.31 1,000,000 989,076 06/20/19 1.40%
FHLMC Bonds 995,970 1.59 1,000,000 983,979 10/02/19 1.25%
FNMA Bonds 1,994,310 1.66 2,000,000 1,968,348 10/28/19 1.35%
FNMA Bonds 997,300 2.08 1,000,000 981,276 03/30/20 1.38%
FHLB Bonds 2,003,780 2.08 2,000,000 1,962,990 03/30/20 1.45%
FNMA Bonds 2,000,000 2.08 2,000,000 1,972,906 03/30/20 1.65%
FHLMC Bonds 2,003,868 2.16 2,000,000 1,963,820 04/28/20 1.35%
FNMA Bonds 1,000,000 2.34 1,000,000 971,027 06/30/20 1.38%
FNMA Bonds 1,000,000 2.34 1,000,000 971,027 06/30/20 1.38%
FHLB Bonds 3,000,000 2.37 3,000,000 2,921,043 07/13/20 1.20%
RFCS Bonds 1,999,698 2.38 2,120,000 2,005,842 07/15/20 1.60%
FHLB Bonds 2,000,000 2.42 2,000,000 1,972,476 07/30/20 1.75%
FNMA Bonds 1,000,000 2.50 1,000,000 976,122 08/28/20 1.40%
FNMA Bonds 1,000,000 2.50 1,000,000 976,122 08/28/20 1.40%
FHLMC Bonds 999,500 2.84 1,000,000 979,699 12/30/20 1.75%
FNMA Bonds 2,005,474 2.89 2,000,000 1,926,482 01/19/21 1.50%
FM Bonds 2,000,000 3.09 2,000,000 1,952,708 04/01/21 1.87%
FHLB Bonds 2,000,000 3.32 2,000,000 1,972,280 06/22/21 2.18%
FHLMC Bonds 2,000,000 3.75 2,000,000 1,966,416 11/26/21 2.13%
FHLMC Bonds 999,400 3.84 1,000,000 974,573 12/30/21 2.00%
FHLMC Bonds 1,000,000 3.99 1,000,000 987,358 02/25/22 2.15%
TOTAL SECURITIES 40,015,786 2.2 40,155,000 39,352,478
Washington State Local Gov't Investment Pool 8,394,069 8,394,069 Demand 1.47%
Snohomish County Local Gov't Investment Pool 8,861,211 8,861,211 Demand 1.53%
TOTAL PORTFOLIO 57,410,280$ 56,607,758$
As of February 28, 2018
City of Edmonds Investment Portfolio Detail
RFCS, 5%
FHLMC,
20%
FFCB, 12%
FICO, 3%FHLB, 25%
FM, 5%
FNMA, 30%
Issuer Diversification
Checking,
$2.8 , 5%
State LGIP,
$8.4 , 14%
County
LGIP, $8.9
, 15%
Bonds,
$40.2 , 66%
Cash and Investment Balances
(in $ Millions)
6.5.a
Packet Pg. 156 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
33
INVESTMENT PORTFOLIO SUMMARY
$74,830
$163,214
$335,926
$423,816
$653,690
$158,739
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2013 2014 2015 2016 2017 YTD 2018
Annual Interest Income
0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7%1.8%1.9%2.0%
March May July September November January
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark)City Blended Rate
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo
Maturity Distribution and Rate of Return
6.5.a
Packet Pg. 157 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
34
GENERAL FUND OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
001-General Fund 10,254,267$ 5,788,782$ 7,645,005$ (2,609,262)$
009-Leoff-Medical Ins. Reserve 417,153 374,490 345,235 (71,918)
011-Risk Management Fund 902,700 906,173 907,257 4,557
012-Contingency Reserve Fund 5,440,511 5,461,442 5,467,974 27,463
014-Historic Preservation Gift Fund 7,357 7,385 7,394 37
016-Building Maintenance (32,823) (53,826) (32,823) -
Total General Fund & Subfunds 16,989,165$ 12,484,446$ 14,340,042$ -$ (2,649,123)$
GENERAL FUND
& SUBFUNDS
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$16.99
$12.48 $14.34
-
4
8
12
16
20
Dec 2017 Jan 2018 Feb 2018MillionsGeneralFund & Subfunds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 158 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
35
GOVERNMENTAL FUNDS OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
General Fund & Subfunds 16,989,165$ 12,484,446$ 14,340,042$ (2,649,123)$
Special Revenue 8,434,678 8,100,782 9,739,105 1,304,427
Debt Service 3,812 3,812 3,812 -
Capital Projects 1,544,084 1,558,935 1,593,637 49,553
Total Governmental Funds 26,971,739$ 22,147,976$ 25,676,596$ -$ (1,295,143)$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$16.99
$12.48
$14.34
$8.43 $8.10
$9.74
$0.00 $0.00 $0.00
$1.54 $1.56 $1.59
-
4
8
12
16
20
Dec 2017 Jan 2018 Feb 2018Millions General
Fund &
Subfunds
Special
Revenue
Debt
Service
Capital
Projects
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$26.97
$22.15
$25.68
-
6
12
18
24
30
Dec 2017 Jan 2018 Feb 2018MillionsGovernmentalFund
Balances -Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 159 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
36
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
104 - Drug Enforcement Fund 692$ (19,283)$ 7,867$ 7,175$
111 - Street Fund 1,102,078 848,033 960,851 (141,227)
112 - Combined Street Const/Improve 646,550 516,097 1,655,970 1,009,420
117 - Municipal Arts Acquis. Fund 533,207 531,867 538,784 5,577
118 - Memorial Street Tree 18,350 18,421 18,439 89
120 - Hotel/Motel Tax Revenue Fund 82,356 73,491 89,214 6,857
121 - Employee Parking Permit Fund 69,293 77,083 77,860 8,566
122 - Youth Scholarship Fund 15,347 15,399 15,291 (56)
123 - Tourism Promotional Fund/Arts 59,886 63,601 67,611 7,725
125 - Real Estate Tax 2 1,901,003 1,908,304 2,018,457 117,454
126 - Real Estate Excise Tax 1 2,408,253 2,417,297 2,622,827 214,574
127 - Gifts Catalog Fund 265,666 282,451 292,466 26,800
130 - Cemetery Maintenance/Improvement 188,886 188,639 189,413 527
136 - Parks Trust Fund 155,907 156,506 156,694 787
137 - Cemetery Maintenance Trust Fund 938,109 942,835 945,139 7,029
138 - Sister City Commission 7,598 7,627 7,636 38
140 - Business Improvement Disrict 41,495 72,412 74,587 33,092
Total Special Revenue 8,434,678$ 8,100,782$ 9,739,105$ -$ 1,304,427$
GOVERNMENTAL
SPECIAL REVENUE
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$8.43 $8.10
$9.74
-
3
6
9
12
15
Dec 2017 Jan 2018 Feb 2018Millions Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 160 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
37
ENTERPRISE FUNDS OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
421 - Water Utility Fund 17,309,617$ 17,120,532$ 17,795,724$ 486,106$
422 - Storm Utility Fund 10,613,813 9,978,318 11,069,690 455,877
423 - Sewer/WWTP Utility Fund 41,320,720 41,096,302 41,971,121 650,401
424 - Bond Reserve Fund 843,960 843,961 843,961 1
411 - Combined Utility Operation - 12,401 22,121 22,121
Total Enterprise Funds 70,088,109$ 69,051,513$ 71,702,616$ -$ 1,614,507$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$22,121
$17,795,724
$11,069,690
$41,971,121
$843,961 $211,885
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
50,000,000
Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension
Fund
Enterprise and Agency Fund Balances as of February 28, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 161 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
38
SUMMARY OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
Governmental Funds 26,971,739$ 22,147,976$ 25,676,596$ (1,295,143)$
Enterprise Funds 70,088,109 69,051,513 71,702,616 1,614,507
Internal Services Fund 8,655,914 8,691,186 8,841,182 185,267
Agency Funds 226,480 218,324 211,885 (14,596)
Total City-wide Total 105,942,243$ 100,108,998$ 106,432,279$ -$ 490,036$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$1,593,637
$3,812
$74,587
$7,636
$945,139
$156,694
$189,413
$292,466
$2,622,827
$2,018,457
$67,611
$15,291
$77,860
$89,214
$18,439
$538,784
$1,655,970
$960,851
$7,867
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
Parks Capital Construction Fund
L.I.D. Fund Control
Business Improvement District
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Cemetery Maintenance/Improvement
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve Fund
Street Fund
Drug Enforcement Fund
Governmental Fund Balances (Excluding General Fund) as of February 28, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 162 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
39
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2017 1/1/2018 2/28/2018 Q1 YTD
511 - Equipment Rental Fund 8,401,805$ 8,474,865$ 8,578,961$ 177,156$
512 - Technology Rental Fund 254,109 216,321 262,221 8,112
Total Internal Service Funds 8,655,914$ 8,691,186$ 8,841,182$ -$ 185,267$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$8,401,805 $8,474,865 $8,578,961
$254,109 $216,321 $262,221
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
Dec 2017 Jan 2018 Feb 2018
511 - Equipment Rental Fund
512 - Technology Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2017 Financial Statements.
6.5.a
Packet Pg. 163 Attachment: February 2018 Monthly Financial Report (February 2018 Monthly Financial Report)
City Council Agenda Item
Meeting Date: 04/17/2018
Capital Asset Policy and Resolution for Adoption
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
We are in the process of bringing our Finance Policies current. After discussing this in Finance
Committee meeting on April 10, we are presenting an updated Capital Assets Policy and a Resolution for
adoption by Council.
Attachments:
CapitalAssetPolicyApril2018FINAL
6.6
Packet Pg. 164
1
RESOLUTION NO. XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING THE CAPITAL ASSET POLICY AS ATTACHED
HERTO.
WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial
management; and
WHEREAS, the City Council Finance Committee reviewed the Capital Asset Policy at the April 10,
2018 Finance Committee meeting; and
WHEREAS, best practice shows that finance related policies should be formally adopted by
Resolution; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
Section 1. ADOPT THE CITY OF EDMONDS CAPITAL ASSET POLICY. The city council
hereby adopts the following attached document:
City of Edmonds Capital Asset Policy to read as set forth in Attachment A hereto, which is attached
hereto and incorporated herein by this reference as if set forth in full.
1. RESOLVED this 17TH day of April 2018.
CITY OF EDMONDS
_______________________
MAYOR, DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. XXXX
6.6.a
Packet Pg. 165 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
Attachment A
2
City of Edmonds
Capital Asset Policy
April 17, 2018
Resolution # XXXX
6.6.a
Packet Pg. 166 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
Attachment A
3
1.0 PURPOSE:
To establish a Policy providing stewardship over the City’s capital assets, as well as the
capitalization and depreciation or amortization of capital purchases over time, as
appropriate.
2.0 FUNDS AFFECTED:
All City funds.
3.0 REFERENCES:
RCW 43.09.200
Budgetary, Accounting, and Reporting System (BARS) Manual, Part 3, Chapter 3, Capital
Assets
Budgetary, Accounting, and Reporting System (BARS) Manual, Part Three, Chapter 7,
Capital Assets and Internal Service Funds
Office of Management and Budget, 2 CFR 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards
Office of Management and Budget, 2 CFR 225, Cost Principles for State, Local, and Indian
Tribal Governments
Edmonds City Code, Chapter 3
4.0 DEFINITIONS:
4.1 "Assets" – All land, buildings, improvements, infrastructure, permanent works of
art and historic collections and equipment purchased, donated, constructed, or
acquired by the City.
4.2 "Capital Assets" – Land and improvements to land, including right of ways and
easements; permanent artwork and historic collections of any value; improvements
and infrastructure; buildings, their furnishings, fixtures, and furniture; equipment,
machinery, vehicles, and tools; intangible assets such as water rights, and computer
software; with a value of $5,000 or more for non-infrastructure or $50,000 or more
per item for infrastructure, and having a useful life exceeding one year from the
date of acquisition.
4.3 "Control" – Being in charge of, and having the authority to manage the asset.
Having custodial responsibility of the asset includes but is not limited to the caring,
keeping, safeguarding and protecting the asset.
4.4 "Infrastructure" – Roads, bridges, water lines, sewers, and drainage systems.
4.5 "Small and Attractive Assets" – Assets that are particularly at risk or vulnerable to
loss and cost less than the capitalization threshold of $5,000 and have a life
expectancy of more than one year. Small and attractive assets are those that may
6.6.a
Packet Pg. 167 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
Attachment A
4
not be missed immediately if stolen, or may expose the City to liability if lost. Due
to their sensitive nature, all guns that cost less than $5,000 are included in the
definition of small and attractive assets, as well as all computer equipment that cost
less than $5,000. Other assets are included in this definition only when their cost is
greater than $1,000 but less than $5,000. Examples of these other assets include
photographic equipment, tools, equipment, Unmanned Aircraft Systems (drones),
and small machinery.
5.0 CAPITAL ASSET POLICY:
5.1 Capital Assets – General capital assets are those assets not specifically related to
activities reported in the proprietary funds. The capital assets purchased or
constructed by a governmental fund are recorded as expenditures in the fund at the
time the related purchases are made; however, the associated capital assets are
reported in the governmental activities column of the government-wide statement
of net assets while not reported in the fund balance sheets.
5.2 The City classifies assets with an estimated useful life in excess of one year as
capital assets. Land and works of art are capitalized at cost with no minimum
threshold. Buildings, improvements, intangible assets, and machinery and
equipment are capitalized when their cost meets or exceeds $5,000. Infrastructure
assets are capitalized when their cost meets or exceeds $50,000.
5.3 Costs of normal maintenance and repair for assets are not capitalized. However,
any improvement that increases an asset’s value, capacity or materially extends its
life is added to that asset’s capitalized costs.
5.4 Equipment acquired through capital lease agreements and land purchased through
conditional sales contracts are reported as general capital assets in the government-
wide statement of net assets. In the governmental fund financial statements, lease
and contract payments are reported as expenditures.
5.5 The City will complete an inventory of all capital assets no later than February 15th
for the previous calendar year. Any adjustments to the Capital Asset List (e.g.
additions, transfers, or disposals) must be communicated to the Finance Director
no later than February 15th. The Finance Director must be notified immediately if
it is discovered that any asset has been stolen, has been taken out of service, or has
become impaired. Each department will maintain their own inventory of small and
attractive assets and perform these same procedures to their small and attractive
asset inventory.
6.6.a
Packet Pg. 168 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
Attachment A
5
5.6 In accordance with federal requirements, the City will specifically identify in its
inventory any equipment or real property purchased with federal funds. The City
will inventory all assets with a cost greater than $5,000 per unit purchased with
federal funds at least once every two years, in accordance with 2 CFR 200.313.
Upon completion of any Federal award, or when a capital asset is no longer needed
and has been declared to be surplus, the appropriate federal agency will be
contacted regarding the appropriate disposition of any assets that were purchased
with federal funds.
5.7 All project costs related to the construction of any asset, including infrastructure,
are included in construction in progress during the construction process and are
capitalized upon completion of the project. These costs generally include amounts
paid for work done by outside contractors, materials and supplies furnished by the
City, labor of City employees, and project management costs. Some costs will be
direct costs and readily assignable while some will be indirect costs, which should
be allocated to benefited assets in a reasonable manner. Costs incurred during
construction must be reported as Construction in Progress if construction has not
been completed by year end. Once completed, the Construction in Progress asset is
reclassified to the appropriate asset category, e.g. Buildings, Infrastructure,
Sidewalks, or Machinery and Equipment. Long-range or advance planning costs
and costs incurred to conduct feasibility studies or government compliance studies
must be capitalized only when it can be shown that they provide benefits to existing
or future capital assets.
5.8 The Construction in Progress schedule must be reviewed and reconciled no later
than February 15th for the previous calendar year. The Finance Department will
perform a secondary review of the reconciliation to ensure it is performed
accurately and completely by reviewing documentation to confirm the date that
assets were substantially complete.
5.9 Transfers of assets between departments or funds are allowed by mutual agreement
of the departments. The department transferring the assets must notify the Finance
Director of the transfer within thirty days of the transfer.
5.10 When a department decides to dispose of an asset in any manner, the department
Director must notify the Finance Director and the City Council of their intent to
dispose of the asset. In accordance with Edmonds City Code, any such sale or
disposal must be approved by the City Council prior to disposal.
5.11 Capital assets acquired or constructed by the proprietary funds are capitalized in
those funds at historical cost. Contributed assets are recorded at their estimated fair
value as of the date acquired. The estimated value of donated assets is recorded as
contributed capital by the fund which receives them.
5.12 Land and construction in progress are not depreciated. Buildings, equipment, non-
building improvements and intangible assets are depreciated using the straight line
method, using varying estimated service lives for individual assets and asset
classifications depending on particular characteristics of an asset and factors
6.6.a
Packet Pg. 169 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
Attachment A
6
surrounding its anticipated use. Depreciation is reported as part of the related
program expense column on the government-wide statement of activities and as a
fund expense in the proprietary funds, while not reported in the fund statements of
governmental funds. Capital assets are reported net of accumulated depreciation on
the government-wide statement of net assets and in the proprietary fund statement
of net assets, while not reported in the governmental fund balance sheets.
5.13 Small and attractive assets should be identified and tracked by each Department
Director or their designee using cost/benefit principles. The cost/benefit analysis
should consider the cost of the item, its apparent susceptibility to loss or theft, and
the likelihood of theft. Based on this analysis, the Director or designee shall prepare
a list that is updated at least annually of the Department’s small and attractive items,
the asset’s cost, its custodian, and its location. The Department shall conduct an
inventory at least annually, no later than January 31st, of the assets on the list. The
list shall be retained by the Department according to State records retention
requirements or completion of the relevant State audit, whichever is longer. Lost or
missing assets must be immediately reported to the Finance Director. Finance
Department staff may periodically audit these records at the discretion of the
Finance Director.
5.14 The average service lives used to calculate depreciation for specific types of assets
are summarized below:
Asset Type Est. Service Life (Yrs)
Buildings 30-50
Improvements other than Buildings 20-40
Furniture and Fixtures 5-10
Cars 5-10
Vans, Trucks, Trailers 5-20
Data Processing Equipment 3-10
Infrastructure 20-100
Sidewalks 30
Machinery and Equipment 5-20
Intangible Assets 20-30
6.6.a
Packet Pg. 170 Attachment: CapitalAssetPolicyApril2018FINAL (Capital Asset Policy and Resolution)
City Council Agenda Item
Meeting Date: 04/17/2018
Civic Stadium project demolition closeout
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The stadium was identified to be demolished in the Civic Park Master Plan, and as such in the
Comprehensive Plan.
The PP committee reviewed this and forwarded to the consent calendar.
Staff Recommendation
Approve on consent.
Narrative
Civic stadium, although near and dear to many hearts in Edmonds, was beyond repair and identified to
be demolished as part of the Civic Park Master Plan.
The City Council adopted $135,000 in the budget for the demolition. This included the $35,000 from the
RCO grant for acquisition that was leftover and was reimbursable.
The City originally received an engineer's estimate of $300,000 for demolition. We decided to solicit this
from the small works roster, in hopes that it would come in under this threshold. We strategically
solicited a few contractors to visit the site and share their thoughts about cost. We did get some
feedback that it could be as low as $75,000 for demolition.
When we went out to bid, we listed the project cost in a range of $75K-$300K. We received a low bid
from CGI International for $63,422.50. After thorough vetting, the Mayor signed a contract for this
amount for the demolition of the grandstand.
We also entered into a zero sum contract with Ballard Re-Use to remove the wood seating elements for
recycle. Once Ballard Re-Use was on site removing the wood seating, there was evidence of major bug
damage to the wood. This was so significant that Ballard Re-Use could not take the wood.
We entered into a change order for $11,900.21 for CGI to remove the seating elements and take the
wood to recycle. This amount covered labor and disposal fees.
The total amount paid to CGI was $75,322.71.
They have completed the project closeout paperwork. We are asking Council's acceptance of this
6.7
Packet Pg. 171
project.
6.7
Packet Pg. 172
City Council Agenda Item
Meeting Date: 04/17/2018
Special Event Contracts
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Every year, the Council reviews and approves the City's special event contracts for five of the larger
events in the City.
The PP committee has reviewed these contracts and forwarded them for Council approval on consent.
Staff Recommendation
Authorize Mayor to sign contracts on consent.
Narrative
Attached are the following special event contracts:
1. Taste Edmonds
2. Car Show
3. Fourth of July
4. Edmonds Market
5. Edmonds Arts Festival Foundation
We had no large substantive changes to any of these contracts.
We made a few minor changes, namely:
1. We clarified language on the two sections having to do with recycling. Steve Fisher updated
some clarifying language.
2. We have added language to disallow any type of stakes or rods being driven into the ground
without coordinating with our Park Maintenance or City Electrician.
3. We added a few minor operational items to some of the contracts based on last year's debrief.
All parties have reviewed these agreements and they are ready for the City's review and subsequent
approval.
Attachments:
2018 Classic Car Show Final Draft
2018 Contract EAF Final all
2018 July 4 Contract Final all comments redline
2018 Market Contract Final
2018 Taste Contract Final Draft
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CONTRACT BETWEEN THE CITY OF EDMONDS AND THE GREATER EDMONDS CHAMBER OF COMMERCE September 9, 2018
The following is an agreement (“Agreement”) between CITY OF EDMONDS ("City"), and the GREATER EDMONDS CHAMBER OF COMMERCE ("Chamber") (collectively, the “Parties”).
WHEREAS, the Chamber has proposed to hold a public event known as the Edmonds Chamber of
Commerce Classic Car Show (“Classic Car Show” or “Event”); WHEREAS, the City Council finds that the “Classic Car Show” provides distinct benefits to the City
by showcasing the City while providing a unique recreational opportunity for its citizens; and
WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows:
1. City and Chamber agree that:
1.1 City shall provide use of the following surfaces by Chamber for the Classic Car Show:
• “Center Round” around the fountain in downtown Edmonds at 5th Avenue and Main Street,
• Main Street from the East side of its intersection with 3rd Avenue to the West side of its
intersection with 6th Avenue,
• 4th Avenue S. from the South side of its intersection with Bell Street to the North side of its intersection with Dayton Street, and again from the South side of its intersection with Dayton
Street to approximately 100 feet south down 4th Avenue,
• 5th Avenue, from the North side of its intersection with Walnut Street to the North side of its intersection of the northern leg of Bell Street,
• Dayton Street, from the West side of 5th Avenue to the East side of 4th Avenue,
• Dayton Street, from the East side of 5th Avenue to immediately east of 529 Dayton Street,
• City Hall parking lot located immediately South of the City Hall building at 121 5th Avenue N and the parking lot under City Hall,
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• On street parking spaces on 5th Ave N from Bell Street to Seville driveway, 217 5th Ave N (west), and Bell Street to the Public Safety parking lot access midblock (east).
(The above areas shall be hereinafter referred to as the “City-Provided Site.”)
1.2 One or several days before the Event, City shall place signs so as to clear the City-
Provided Site of all vehicles from 2:00 a.m. on the date of the event until 7:00 p.m. on the same day.
The Main and 5th closure to the most northern portion of Bell shall be until 8:00 p.m.
1.3 City shall provide barriers near the following 13 locations for street closures required
to contain the City-Provided Site described in Paragraph 1.1: Pine and 5th, to close 5th Avenue north to Walnut,
Maple and 5th, to close Maple Street east of 5th Avenue
Dayton and 6th, to allow local access only on Dayton between 6th Avenue & 5th Avenue
Dayton and 5th, to close 5th Avenue north and south of Dayton Street
Dayton and 5th, to close Dayton east and west of 5th Avenue
Dayton and 4th, to close Dayton east of 4th Avenue
Walnut and 5th, to close 5th Avenue north and south of Walnut Street
Main and 5th, to close 5th Avenue to the most northern portion of Bell
Main and 6th, to close Main Street west of 6th Avenue
Main and 3rd, to close Main Street east of 3rd Avenue
4th and Bell, to close 4th Avenue south of Bell Street
4th and Dayton, to close 4th Avenue north and south of Dayton Street; and
On 4th, to close 4th Avenue 100 ft. immediately south of Dayton
1.4 City shall arrange for access control of 5th Avenue South at Walnut Street from 8:30
a.m. until 11:30 a.m. on the date of the Event. Chamber will be responsible for paying the actual cost
of the overtime wages incurred by the City of the police officer to be stationed at the intersection. This intersection will not be closed to general traffic east and west, but access will be controlled and
may be limited during this time period to allow for the safe staging of Event vehicles. There will be a
committee member at the intersection with the police officer to designate which vehicles will be part
of the Event. 1.5 Above barriers shall be delivered so as to allow Chamber to position such barriers at
5:00 a.m. the day of the Event. The number of barriers left by City at each of the eight locations shall
be sufficient to provide adequate street closure. Chamber shall remove same barriers at 7:00 p.m. on
the same day. 1.6 City shall also provide street closure barriers for the purpose described in Paragraph
1.7 near the following intersections:
Maple Street and 6th Avenue, to close Maple west of 6th; and Alder Street and 6th Avenue, to close Alder west of 6th.
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1.7 Chamber shall position such barriers at 5:00 a.m. the day of the Event so as to
provide adequate street closures and prevent traffic from 6th Avenue to turn onto Maple Street or
Alder Street from 5:00 a.m. until 10:00 a.m. Chamber shall remove such barriers at 10:00 a.m. on the
same day. 1.8 On the day of the event, Chamber shall place traffic cones on the center-dividing line
of 5th Avenue between Pine Street and Walnut Street from 5:00 a.m. until 10:00 a.m.
1.9 Chamber shall obtain any necessary Street Use Permits and pay the required fees.
Police, Fire, and Public Works will meet with Chamber of Commerce officials to resolve any remaining or potential issues of traffic control and barricades prior to the event, but shall have no authority to waive the requirements of city ordinance or state law. Chamber shall establish a sixteen
foot (16’) fire lane down the middle of each street on which Classic Car Show cars will be parked for
emergency vehicle access throughout the day of event. Chamber car show staff and ambassadors
will ensure that no cars encroach upon this fire lane.
1.10 The Chamber shall be permitted to establish and operate five outdoor dining gardens
within the City-Provided Site during the Event. These gardens shall not exceed 15’ x 25’ in
dimension, and shall be fenced in a manner that clearly establishes and distinguishes their boundaries. Maximum capacity of the dining gardens shall be determined by the Edmonds Fire Marshall. Dining gardens shall provide tables, chairs and umbrellas for use by their diners. No
alcohol shall be served or permitted in the dining gardens. Food and non-alcoholic drinks may be
served in the dining gardens, but no food preparation shall be permitted therein. Dining gardens shall
be sponsored by local restaurants, and shall be located near each sponsoring restaurant. Dining gardens shall open no earlier than 4AM and shall close no later than 5:00 p.m. during the Event.
Chamber shall inform all food vendors of the applicable requirements for food vending at the Event,
as set forth by Snohomish County Fire District 1, and shall be responsible for ensuring that food
vendors follow such requirements. 1.11 All use and configuration of structures, booths and other temporary facilities used in
the event shall be inspected and reviewed by Edmonds Fire Marshall, Police Chief, Building Official
and Parks and Recreation Director or their designees to determine whether the facilities in use
comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property. Edmonds Fire Marshal shall inspect the
facilities prior to the opening to the general public on or before 7:00 a.m., September 9, 2018, as the
Parties shall agree and note all potential problems. Prior to the opening of the event, Chamber shall
correct all problems. In the event that such problems are not corrected, City may at its sole discretion cancel such event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, anything that threatens life, health or property
shall appear.
1.12 City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the
Snohomish County Department of Health or levels set forth in the ordinances of the City of
Edmonds.
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1.13 Chamber shall obtain and note on the back of the Classic Car Show registration card,
which is posted on the dashboard of cars on display, at least one cell phone number for the car’s
owner, to allow the Chamber to contact the owners when away from their cars.
2. Chamber Responsibilities
In addition to the above and in consideration of the use of the facilities and services above described,
Chamber agrees to the following:
2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general
liability insurance written on an occurrence basis with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property
damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming City as additional insured shall be attached to the
Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability. The City shall be named as an insured on the Chamber’s General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Chamber’s insurance coverage shall be primary insurance. Any insurance, self-insurance, or
insurance pool coverage maintained by the City shall be in excess of the Chamber’s insurance and
shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the
required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII.
2.2 The Chamber agrees that the Classic Car Show is a public event. The Chamber
further agrees that areas constituting the City-Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit
citizens attending events open to the general public at City-Provided Site during the Classic Car
Show to exercise therein their protected constitutional right to free speech without interference.
2.3 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to
comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable.
2.4 The Chamber shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including attorney fees, arising from or in connection with the Chamber’s performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers.
This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity
provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement.
2.5 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified
in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas,
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within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and
employees of any vendor at the event or of the contracting organization are required to be. This
general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this
Agreement.
2.6 Chamber shall provide any and all security services necessary to reasonably secure the area and facilities provided, including the City-Provided Site. City shall have no responsibility or
liability for the provision of security services nor shall it be liable for any loss or damage incurred by
Chamber or the participants in this Event.
2.7 Chamber shall provide a fire watch for all times in and around the booths and
displays open to the general public as a part of this Event.
2.8 Chamber shall provide sufficient wash stations and approximately 10 sani-cans that may be placed on site the night preceding the Event. Garbage service shall be contracted and paid for by Chamber. Chamber will place 25 garbage and recycle containers around downtown for
garbage collection
2.9 Upon completion of the Event, Chamber shall make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state
of cleanliness as existed the night prior to the Event. Cleanup of all relevant street pavements shall be
completed by 7:00 p.m. on that day. Cleanup of sidewalks shall be completed by 11:00 p.m. on that
day. Cleanup areas include the City-Provided Site as described in Section 1 and all streets immediately surrounding the Event perimeter. A final inspection of the Event area shall be conducted by a designated City official to determine if all areas are clean and returned to their original
condition.
2.10 Chamber shall pay City all permit fees for the above-mentioned facility use and services at least ten (10) days prior to the Event, and shall reimburse City for the actual costs of supplies or services furnished by City (excluding those agreed to in Section 1) within thirty (30) days
of mailing of a final bill by the City, provided such supplies and services are approved and listed by
all Parties to this Agreement in a signed addendum to this Agreement prior to the date which they purport to be required.
2.11 Colored banners or flags may not be placed in the existing holes in the public
sidewalk designated for the American flag program. 3. Miscellaneous.
3.1 Entire agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged
with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
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interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or
due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance
due to any such cause, the date of delivery or time for completion will be extended by a period of
time reasonably necessary to overcome the effect of such delay.
3.3 Termination. The City shall have the right, in its sole and absolute discretion, to
unilaterally terminate this Agreement should the same become necessary to protect public health,
safety or welfare; in which case, the City shall provide written notice of the same to the Chamber. 3.4 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or
in fact create an agency or employment relationship between the Parties. No officer, official, agent,
employee or representative of the Chamber shall be deemed to be the same of the City for any purpose. The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement.
DATED this ______ day of ________________, 2018.
CITY OF EDMONDS: GREATER EDMONDS CHAMBER
OF COMMERCE:
David O. Earling, Mayor Greg Urban, President and CEO
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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CONTRACT CITY OF EDMONDS, WASHINGTON AND EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED
June 6 – 19, 2018
The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as
the "City"), and the EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED (hereinafter referred to as the "Festival Association") (collectively, the "Parties").
WHEREAS, the Festival Association has for many years sponsored a public event known as the Edmonds Arts Festival which provides educational and artistic benefits to the citizens of Edmonds;
WHEREAS, the City Council finds that in addition to providing an educational opportunity, the Edmonds Arts Festival showcases Edmonds' artists and helps promote tourism and thereby the economy of Edmonds;
and
WHEREAS, the City Council finds that the considerations to be provided to the Festival Association by the
City are more than adequately recompensed by the compensation provided by the Festival Association and from the public benefits received by the citizens of the City;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows:
1. Responsibilities of the City (certain Festival Association obligations included).
1.1 The City shall provide the following spaces at the Frances Anderson Center to the Festival
Association:
June 6th at 10:00pm to June 19th at 5:00pm Rooms 114, 115, 123, 206, 207, 208, 209 (parallel bars will not be taken down), 210A & 302 for nonpublic use.
June 6th at 10:00pm to June 18th at midnight Gym June 7th at 11:30am to June 19th at 5:00pm Room 112
June 13th at 7:00am to June 18th at midnight Playfield, courtyard and amphitheater
The playfield shall be used for Artwork Booths. The City may sprinkle the field prior to the
Festival to reduce dust. The playfield irrigation system shall be turned off by 8:00 a.m. on
June 12, 2018. The Festival Association agrees to cover the infield dirt only.
CITY OF EDMONDS
700 MAIN ST | EDMONDS, WA 98020 | 425.771.0230 | FAX 425.771.0253 DAVE EARLING MAYOR
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
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The courtyard area (West of the outdoor stage) may be used for a food concession area. The
City shall provide up to fifteen (15) picnic tables at the concession area and up to fifteen (15) garbage cans around the outside area. The Festival Association shall also provide crew
members to assist with the moving and placement of picnic tables and garbage cans. The Festival Association shall be responsible for providing a dumpster for trash and grease traps for waste water disposal. The Festival Association shall provide the City with a list of
supplies (trash can liners, paper towels, etc.) which the City shall order. The Festival Association will pay the invoices for all supplies in a timely fashion.
Under no circumstances shall the Festival Association have access to Rooms 210 and 211.
1.2 The City shall provide the following spaces at the Edmonds Library Plaza to the Festival
Association to be used for special functions: June 7th at 8:30am to June 18th at midnight.
Plaza Room
June 12th at 8:30am to June 18th at midnight.
Plaza Patio
1.3 The City shall provide the use of Civic Center Playfeld to the Festival Association as follows:
June 13th at 12:00pm until June 18th at 8:00am
The field shall be used exclusively for all-day parking of exhibitors and staff. Use shall be of the soccer/football field (excluding all turf areas). All vehicles must vacate the field by
date/time noted here. The entrance adjacent to the Boys & Girls Club is prohibited except
for emergency use.
1.4 All of the rooms identified herein shall be under the exclusive control of the Festival
Association during the period identified due to the high value of the arts and crafts works that shall be located therein. The City shall make its best efforts to limit foot traffic not
related to the Festival Association.
1.5 The City will check out two sets of the required keys plus three additional room keys to the
Festival Association President, or designee, who shall be responsible for security of all
Festival Association displays and supplies.
1.6 The City grants the Festival Association permission to cover the vending machines from June 13th at noon until June 17, 2018.
1.7 The City shall grant the Festival Association, on June 13th, exclusive control of the hallways serving the rooms it is allowed to use for that evening starting at 5:00 p.m. During this time,
the Festival Association shall hold the Gallery Opening from 5:30pm to midnight. The Fire
Marshall will do an inspection of the tented area(s) prior to the start of the party for life safety issues. Alcohol may be served at the Opening, so long as the Festival Association obtains all required state licenses and approvals to serve alcohol. These will be furnished to
the City at least one week in advance. The lighted display shall be reserved for the use of the
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Festival Association. The City shall provide ample trash cans for the evening of June 13,
2018. Clean up shall be the responsibility of the Festival Association.
1.8 Eighth Avenue shall be closed between Main Street and Dayton Street for an additional food
concession area and eating tables from June 13 at 8:00am until June 18th at noon. The City shall provide and install safety barriers at both ends of the closed street. The Festival Association shall obtain a street closure permit as a part of its obligations under paragraph
2.10. EAFF will ensure that these safety barriers are kept in place and filled with water for the duration of the event.
1.9 Except as provided below, the City grants the Festival Association the exclusive use of the parking lot between the Anderson Center and the Edmonds Library for permit parking from
June 13th until through June 18th, 2018, provided, however, that the Festival Association
shall provide nine parking permits and marked stalls for Library staff/patrons, which include three handicapped parking stalls. The Dayton Street book drop and the Library receiving
area must remain open at all times. The City shall provide official handicapped parking
signs. One load/unload space each will be marked on Dayton and Main Street, and up to two spaces on 8th Avenue.
1.10 The City shall install Edmonds Arts Festival street banners at all approved sites. One additional banner on the east wall of the Frances Anderson Center will be installed by the
City. The Festival Foundation will provide a site map where these are to be installed. 1.11 The City shall provide (one) 200-amp panel of electrical service for (the festival); the
Festival Association must supply any additional power. A Festival Association representative and a City Public Works representative will meet prior to June 7, 2018, to draw up an interior and exterior electrical plan. The Festival Association is responsible for
notifying PUD of hookups and scheduling inspection of temporary panels (including any necessary permits). The City shall provide the City Electrician on an “on Call” basis, and is
subject to reimbursement from the Festival Association for time and materials, minimum 4-
hour Overtime Callback. The City Electrician shall have final say in all electrical matters. (No ground penetrations are allowed unless authorized first by the City electrician and City
Parks Department). Any unauthorized ground penetrations may be subject to fine and/or
damage cost recovery from the Festival Association). (It is not allowed to fasten anything to the buildings, structures or trees, doing so may result in damage cost recovery and /or fine).
1.12 The Festival Association must have temporary panels and power poles removed by noon on June 20, 2018.
1.13 The City shall supply a list of acceptable compostable and recyclable foodware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide
signage for the on-site collection containers, and any additional containers, if needed.
2. Responsibilities of the Festival Association.
2.1 The Festival Association will operate the Edmonds Arts Festival consistent with its educational purposes and shall not illegally discriminate in the provision of the event or in its
entrance requirements against any person or organization in violation of state or federal statute or local ordinance.
2.2 In addition, the Parties acknowledge that, pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in
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indoor areas, within 25 feet of vents or entrances and in outdoor areas where public
employees of the City and employees of any vendor at the event or of the contracting
organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the
obligations created by the smoking ban. The Festival Association warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement.
2.3 The Festival Association agrees that the Edmonds Arts Festival is a public event. The
Festival Association further agrees that areas provided by the City that are covered under
this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result,
the Festival Association shall permit citizens attending events open to the general public
during the Edmonds Arts Festival to exercise therein their protected constitutional right to free speech without interference on City property.
2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July 22, 2007. The EAFF will place clearly marked recycling containers throughout the Event area
for the collection of aluminum cans, glass or plastic bottles from event participants, and
arrange for recycling services.
2.5 The City has enacted Ordinance 3749 restricting the use of single-use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Festival Association will encourage its vendors to
comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable.
2.6 Pursuant to the City’s Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at this public event are
strongly encouraged to provide certifiable compostable food service wares to package and
present food to event participants. In anticipation of future City restrictions vendors are also encouraged to reduce or eliminate the automatic provision of beverage straws. Aluminum
and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable, can
continue to be acceptable for vendor use. When certifiable compostable food service wares and packaging are used, and recyclable containers are offered, event organizers will provide
for the on-site collection of compostable and recyclable materials from event participants,
using designated color-coded collection containers. Event organizers shall ensure that on-site collection containers are serviced properly and continually during the event. EAFF
representative shall meet with the City’s Recycling Coordinator or representative prior to
May 30 2018, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage.
2.7 Displays and artworks shall not be hung from conduits or sprinkler pipes. Exits and exit signage shall not be obstructed except with specific approval of the Fire Marshal or his
designee. Nothing shall be attached to any piece of art displayed by the City, or on any metal surface, within the Edmonds Art Festival premises made available by the City to the Festival
Association and covered by this Agreement. The Festival Association shall be responsible
for removing all paint, wires, and modifications made to the building for the Festival and restoring the premises to its original condition. No stakes shall be used on grassy areas of the Plaza. A Festival Association representative shall meet with a member of the City's Parks
and Recreation Department prior to June 7, 2018 and on June 20, 2018 to inspect the facility
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to document the "original" and post event condition of the Anderson Center, the Plaza
Rooms, and outside areas.
2.8 The Festival Association will provide sufficient portable sani-cans and wash stations. The
Festival Association will take over cleaning and stocking the restrooms from June 13th at 5:00pm until June 18, 2018. The City shall provide one mop, pail, and broom to use for cleanup, supplies for the toilet facilities, and keys to dispensers. The Festival Association
shall meet with the City’s Lead Custodian to review cleaning expectations prior to event. In the event of a call-out during the event, the Festival Association shall reimburse the City for
time and materials, at a minimum rate of 4-hour Overtime Callback.
2.9 The Festival Association shall provide manpower to assist with the tear- down of Room 207,
date and time TBA prior to June 7, 2018. Also, City clients shall have access to the weight
room (200A) for drop-in use up until 1:00 p.m., Wednesday, June 13, 2018, and starting again at 8:30 a.m., Tuesday, June 19, 2018. The clients shall use the alternate Main Street
entrance (no access through the gym). The City shall secure the hallway between the
gymnasium and the weight room by 12:00 noon, Friday, June 8. The hallway must be opened by 2:00 p.m., June 13 and must remain open, clear and unobstructed for egress
during the Edmonds Arts Festival.
2.10 Permits: The Festival Association shall be responsible for all required city and state permits.
The Festival Association shall submit all required application(s) and fees(s) for the Street Banner Permits provided for by this Agreement. All permits will be arranged through a designated representative of the City. The Festival Association is responsible for obtaining
any necessary permits for serving alcohol on the premises from the state. 2.11 The Festival Association shall post "NO DOGS" signs on the Edmonds Arts Festival
grounds and the Civic Center Playfield as per City Ordinance. The Festival Association shall notify vendors of this ordinance as part of their registration instructions, and also
inform vendors that this ordinance will be enforced. This provision shall not apply to
service animals.
2.12 Clean-Up: The Festival Association shall be responsible for clean-up of the festival
grounds, indoor spaces, and Civic Center Playfield as follows:
1) Restore all areas to their original condition
2) Pick up all trash and remove all items and equipment related to the Edmonds Arts
Festival by 5:00 p.m., June 19, 2018 (including grounds and buildings).
3) Plaza room carpet shall be professionally cleaned so that it is dry and ready for use by
8:30am on Tuesday, June 19, 2018. 4) Carpet/rugs, hard floor surfaces, and stairs shall be professionally cleaned, and otherwise
restored to their original condition (with the exception of the gym) no later than June 20th at noon.
5) Restroom facilities shall be professionally cleaned and ready for public use no later than June 18th at 6:00am.
6) Power wash cleaning of the following: a. All paved food concession areas
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b. Edmonds Library Plaza patio
c. All pedestrian walkways/steps around amphitheater, Frances Anderson Center,
and Library Plaza area
7) Wash east-facing windows on the first and second floor of the Frances Anderson Center by 4:00pm on June 19, 2018. (Care must be taken particularly with the Daycare windows below ground level which have exhaust fans that are not able to be sealed).
8) Install drain guards on all affected storm drains prior to the beginning of the Festival,
and for removing them after clean-up is complete. Drain guards will be provided by the
City. Power washed materials (litter, etc.) must be collected and disposed of and not pushed to adjacent areas.
9) Disposal of waste water shall be according to the City policy using grease traps provided, cleaned and picked up, by the Festival Association.
2.13 Fire Watch: The Festival Association shall provide a fire watch for all times the buildings and displays are open to the general public. The Fire Marshall or representative shall inspect
the Frances Anderson Center with the Festival Association President, or designated
representative, prior to June 7, 2018 and any potential problems will be noted and reported to the City prior to Fire Marshall's briefing. At 9:00am on June 15, 2018 Fire Marshal shall
brief designated representatives of the Festival Association of the location and use of fire service features (fire extinguishers, pull stations, etc.) in the Anderson Center and Edmonds Plaza Room as well as inspect for any electrical and fire safety hazards. The Festival
Association President and appointed representatives will be the responsible Festival Association individuals for performing fire prevention and fire watch activities.
2.14 The Festival Association shall insure that:
1) Kilns, barbecues, forges and other sources of heat shall be insulated from turfed areas to
prevent the heat from killing the grass and sterilizing the soil. All heat producing appliances in locations other than the food vending area shall be approved by the Fire
Department and may require conditions for their acceptable use. Food vendor
installations will be inspected prior to the Edmonds Arts Festival opening. Tarps, tents, canopies and covers shall be listed and labeled for flame resistance.
2) Vehicles shall only be allowed on turfed areas to load and unload, with adjacent streets and Civic Center Soccer Playfield (dirt field) used for parking during the Edmonds Arts
Festival. Food Court concessions will use the Main Street entrance for loading and
unloading. The Festival Association shall notify all individual residents of the affected areas of 8th Avenue and provide general notice to all the citizens of the closure of 8th
Avenue. 3) Gate control and parking supervision is provided at Civic Center Playfield to ensure
orderly and efficient parking, and restrict parking to the sand/dirt surface within the track area. Use of the jogging track, tennis courts, softball field, and Boy' & Girls' Club
activities should not be impacted. The Festival Association may be charged time and/or
materials to return the area to its original condition.
4) Precaution and measures are taken to prevent from water entering into the interior of the
Frances Anderson Center buildings.
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2.15 Fees: The Festival Association shall pay a fee of $6,600.00 ($5,960 for Anderson Center,
under stage storage, Plaza Room and environs + $640 for Civic Center Playfield) to the City
for the use and services of the above mentioned facilities in this Contract no later than May 7, 2018. The Festival Association shall pay directly to the contractor for supplies provided
through the City for the actual cost of supplies furnished by the City within thirty (30) days of mailing of a final bill by the City.
2.16 Damage Deposit: The Festival Association shall submit a cleaning/damage deposit of $1,000.00 to the City no later than May 7, 2018. The deposit shall be refunded to the Festival
Association if, upon inspection, all is in order, or a prorated portion thereof as may be
necessary to reimburse the City for loss or cleaning and supply costs.
2.17 The Festival Association shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Festival Association's
performance, or nonperformance, of this Agreement, except to the extent that claims,
injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall
include a waiver by the Festival Association of the immunity provided under Title 51 RCW,
but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement.
2.18 The Festival Association shall provide a Certificate of Insurance evidencing insurance written on an occurrence basis with limits no less than $3,000,000 combined single limit per
occurrence and $3,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall
be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability. The City shall be named
as an insured on the Festival Association's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Festival Association's insurance
coverage shall be primary insurance. Any insurance, or insurance pool coverage maintained
by the City shall be in excess of the Festival Association's insurance and shall not contribute to it. The Festival Association shall provide a certificate of insurance evidencing the required
insurance before using the premises described herein. Insurance shall be placed with insurers
with a current A.M. Best rating of not less than A:VII.
2.19 Notices. All requests for additional services and concerns of the Festival Association shall be
directed by the Festival Association President to the City's designated representative, Parks Deputy Director 425-771-0230.
3. Miscellaneous
3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations
created hereby, and supersedes all prior and contemporaneous negotiations, understandings,
and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express
written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall
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be brought before the Superior Court of Snohomish County, Washington, and the Parties
agree that, as between them, all matters shall be resolved in that venue.
3.2 Force ma jeure. The Parties shall not be liable for failure to perform or delay in performance
due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event
of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such
delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact
create an agency or employment relationship between the Parties. No officer, official, agent,
employee or representative of the Festival Association shall be deemed to be the same of the City for any purpose. The Festival Association alone shall be solely responsible for all
acts of its officers, officials, agents, employees, representatives and subcontractors during
the performance of this Agreement.
DATED this ____ day of ____________, 20___.
CITY OF EDMONDS: EDMONDS ARTS FESTIVAL ASSOCIATION:
________________________________ By: __________________________________ David O. Earling, Mayor
Its: __________________________________
Date: _________________________________
ATTEST/ AUTHENTICATED:
__________________________________ Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________________ Office of the City Attorney
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CONTRACT THE CITY OF EDMONDS, WASHINGTON AND
GREATER EDMONDS CHAMBER OF COMMERCE
Wednesday, July 4, 2018
The following is an agreement (“Agreement”) between the CITY OF EDMONDS (hereinafter
referred to as “City”) and the GREATER EDMONDS CHAMBER OF COMMERCE
(hereinafter referred to as “Chamber”) (collectively, the “Parties”).
WHEREAS, the Chamber proposes to conduct a public celebration honoring Independence Day
- 4th of July through a parade and fireworks display; and
WHEREAS, the City Council finds that it is in the public interest to participate in the sponsorship of such events by providing the consideration set forth in this Agreement in order to
enhance the safety of the public celebrations for its citizens and to offer a reasonable alternative
to the use of private fireworks which the Council finds in many situations to be unsafe;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows:
1. Responsibilities of the City
City shall provide: 1.1 Use of City streets as diagrammed in Exhibit A - Parade Route, for parade to
occur on July 4, 2018. City will provide traffic barriers and will set up and take down City’s
sound system to be located at the Edmonds Theater. City shall put up banners at approved sites.
1.2 Use of Civic Center Playfield for setup to start at 8:00 a.m. on July 3, and Fireworks to occur at approximately 10 p.m., July 4, 2018.
1.3 Use of 6th Avenue South between Bell Street and Sprague Street from 3:00 p.m.
until 11:00 p.m (vendors setup at this location starting at 3pm).
1.4 Barricades at 6th Avenue South and Bell and 6th Avenue South and Sprague. If
barricades are not set up by the City by 3:00 pm, the Chamber can move the barricades in the
street at 3:00 pm.
1.5 A power hookup at the west end of the former grandstand and power for the band.
1.6 Two signs at each entrance to the Park indicating no fireworks, pets or alcohol
allowed.
1.7 Clean up and removal of the sand from the pyrotechnic display area.
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1.8 The City shall supply a list of acceptable compostable and recyclable food ware
items and of suppliers for the compostable items to strongly encourage their use. The City shall
provide signage for the on-site collection containers, and any additional containers, if needed.
1.9 The City shall mark the safe distance perimeter from the pyrotechnic staging area,
where the Chamber will place fencing (230’ radius) Section 2.7.
1.10 To pick up, deliver, and return to storage in City Park gazebo and Parks
Maintenance area all needed 3’ X 10’ and 10’ X 10’ staging sections.
1.11 The City shall supply a list of acceptable compostable and recyclable food ware
items and of suppliers for the compostable items to strongly encourage their use. The City shall
provide signage for the on-site collection containers, and any additional containers, if needed.
2. Responsibilities of the Chamber
2.1 To assume all responsibility for coordination of the 4th of July Parade, including
but not limited to hiring off-duty police officers to police the route and assuring that all participants are informed of and abide by the parade rules to insure that no participants draw people viewing the parade onto the parade route.
2.2 To obtain the necessary Street Banner Application (from Public Works 425-771-
0235) and Parade Permit (Police Department 425-771-0200). Fees for the preceding two permits will be waived for this event. A Street Use Permit is not needed. Chamber will ensure that pyrotechnic provider submits Application for Fireworks Display Permit accompanied by a
$30.00 public display permit fee (Fire Marshal 425-771-0215). A copy of their State pyrotechnic
license shall be provided with their application. The Chamber shall obtain ASCAP and any other
copyright licenses necessary. 2.3 To provide for security and sani-cans along the parade route and fireworks
display.
2.4 Consult with City Electrician and Parks Maintenance Manager before installing any electrical service or stakes in the ground. The City Electrician shall have final say in all electrical matters. No ground penetrations are allowed unless authorized first by the City
electrician and City Parks Departmen). Any unauthorized ground penetrations may be subject to
fine and/or damage cost recovery from the Chamber). (It is not allowed to fasten anything to the
buildings, structures or trees, doing so may result in damage cost recovery and /or fine). City staff will coordinate any utility locates.
2.5 To install fencing that clearly delineates spectator areas from fireworks staging
areas.
2.6 To provide 10 yards of sand for the pyrotechnic display.
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2.7 To assume all responsibility for fireworks display. A State-licensed pyrotechnics
operator shall abide by local ordinances and make necessary permit applications for local
approval. State guidelines and operational requirements shall be adhered to for safe operation of
fireworks.
2.8 To authorize a maximum of three stationary self-contained vendors on closed
sections of 5th or Main Streets off the parade route. No vendors will be authorized along the
parade route, and no more than twenty vendors will be authorized on 6th Avenue South between
Bell Street and Sprague for the evening fireworks. Vendors shall operate at specified locations and shall not block park entrances or fire hydrants. Vendors must be self-contained; no power hookups are available for vendors. Vendors are responsible for having appropriate permits and
for compliance with all local and state requirements.
2.9 To provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property
damage. City shall be named as an additional insured on the Commercial General Liability
insurance policy and a copy of the endorsement naming the City as additional insured shall be
attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. The City shall be named as an insured
on the Chamber’s General Liability insurance policy. The insurance policy shall contain, or be
endorsed to contain that the Chamber’s insurance coverage shall be primary insurance. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Chamber’s insurance and shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the 789
required insurance before using the property described herein. Insurance shall be placed with
insurers with a current A.M. Best rating of not less than A:VII.
2.10 To remove all garbage to the size of a cigarette butt, including metal and litter debris, equipment, and any and all other items made necessary by or used in the provision of this
event.
2.11 The Chamber agrees that the 4th of July celebration is a public event. The Chamber further agrees that areas constituting the City-Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking
lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber
shall permit citizens attending events open to the general public at City-Provided Site during the
4th of July celebration to exercise therein their protected constitutional right to free speech without interference.
2.12 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable.
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2.13
RCW 70.93.093 concerning event recycling became effective in Washington on July 22,
2007. The Chamber will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass or plastic bottles from event participants, and arrange for
recycling services.
2.14
Pursuant to the City’s Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at this public event are
strongly encouraged to provide certifiable compostable food service wares to package and
present food to event participants. In anticipation of future City restrictions vendors are also
encouraged to reduce or eliminate the automatic provision of beverage straws. Aluminum and
steel cans, plastic bottles and certain plastic cups that are accepted as recyclable, can continue to be acceptable for vendor use. When certifiable compostable food service wares and packaging
are used, and recyclable containers are offered, event organizers will provide for the on-site
collection of compostable and recyclable materials from event participants, using designated
color-coded collection containers. Event organizers shall ensure that on-site collection
containers are serviced properly and continually during the event. A Chamber representative shall meet with the City’s Recycling Coordinator or representative prior to June 30 2018, in
order to be educated on the 3-container system to maximize diversion of compostable and
recyclable materials from the garbage.
2.15 The Chamber shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including attorney fees, arising from or in connection with the Chamber’s performance, or
nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or
suits are caused by the sole negligence of the City, its officers, officials, employees or
volunteers. This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully
effectuate this promise. This provision shall survive the termination and/or expiration of this
Agreement.
2.16 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in
indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of
the City, and employees of any vendor at the event or of the contracting organization are
required to be. This general description of the provisions of the initiative is included for the
purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize
the services and advice of the Snohomish County Health District in assuring compliance during
the event described in this Agreement.
2.17 The Chamber shall be responsible to restore all public spaces to their original condition, including removing and disposing of any and all litter and trash.
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3. Miscellaneous.
3.1 Entire agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are
deemed merged with the provisions herein. This Agreement shall not be amended, assigned or
otherwise changed or transferred except in writing with the express written consent of the Parties
hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of
delay in performance due to any such cause, the date of delivery or time for completion will be
extended by a period of time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted
to or in fact create an agency or employment relationship between the Parties. No officer,
official, agent, employee or representative of the Chamber shall be deemed to be the same of the
City for any purpose. The Chamber alone shall be solely responsible for all acts of its officers,
officials, agents, employees, representatives and subcontractors during the performance of this Agreement.
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DATED this ______ day of ________________, 2018.
CITY OF EDMONDS: GREATER EDMONDS CHAMBER
OF COMMERCE:
David O. Earling, Mayor Greg Urban, President and CEO
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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4th of July Parade Participant’s Map
Up to twenty vendors will be on the east and west side of 6th.
They will not block entrances or fire hydrants.
Civic Center Playfield Sprague Bell 6th Avenue
Greater Edmonds Chamber of Commerce
4th of July Fireworks and Evening Festivities
Vendor Area
on 6th Ave. N
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CONTRACT
CITY OF EDMONDS, WASHINGTON AND EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY May 5-October 6, 2018
The following is an agreement (“Agreement”) between the CITY OF EDMONDS (hereinafter
referred to as the “City”), and the EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY (hereinafter referred to as the “Historical Society”) (collectively, the “Parties”).
WHEREAS, the Edmonds South County Historical Society has operated in the past a spring and
summer market, providing a marketplace for Edmonds residents to display their wares, which uniquely promotes artists and other small business persons and their products;
WHEREAS, the City Council finds that in addition to providing an opportunity for economic
development and a recreational resource to the citizens of Edmonds, the event promotes tourism to the community and could provide an initial springboard for the development of a small business; and
WHEREAS, the City Council finds that the considerations the City provides are more than
adequately recompensed by the promises of the Historical Society and the public benefit to be
derived from this Agreement;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set
forth below, the Parties hereto agree as follows:
1. Responsibilities of the City.
1.1 Garden Market (May 5 through June 9): The City shall provide use of the right of
way, Bell Street between 5th and 6th Avenues for farmer/producer based vendors each Saturday. 1.2 Summer Market (June 16 through October 6):
• The City shall provide use of the right of way, Bell Street between 5th and 6th Avenues and 5th
Avenue between Bell and Main Streets, by the Historical Society for the “Summer Market” event, each Saturday (Exception: No Summer Market August 12 during Taste of Edmonds).
• The City shall allow vendor parking on the south, east and west sides of the police parking lot
each Saturday (Exception: No Summer Market August 11 during Taste of Edmonds).
• All use and configuration of tents and other temporary facilities used in this event shall be inspected and reviewed prior to the event by Edmonds Fire Marshal or designated representative, in accordance with the provisions of the Open Air Market Ordinance. Tarps,
tents, canopies and covers shall be tested and labeled for fire resistance. Also, all participants
shall be required to adhere to all provisions of State and local law to insure that no lasting or
permanent damage is done to any public facility or property. The Fire Marshal or the City, in accordance with its lawful authority under statute and ordinance, may use their discretion to cancel this event or to prohibit the attendance of the general public in certain areas when
doing so would be a violation of state law or local ordinance.
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• The City shall install Summer Market banners as provided by Historical Society at approved sites. Historical Society shall obtain a Street Banner Permit and pay the required fee.
• The City shall place three barricades behind the Museum prior to May 5 for the duration of
the Market.
• The City shall install appropriate “No Parking Saturdays” signage on Bell Street by May 1 and on 5th Avenue South by June 12.
1.3 The City shall supply a list of acceptable compostable and recyclable food ware items
and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on-site collection containers, and any additional containers, if needed.
2. Responsibilities of the Historical Society. 2.1 Garden Market (May 5 through June 9) and Summer Market (June 16 through October 6):
• Set up hours begin at 6:00 a.m. on Saturdays on 5th Avenue and 7:00 a.m. on Saturdays on
Bell Street.
• During the Summer Market, the sections of the Police parking lot not used by the Market will be reserved for police parking only. Parking restrictions will be posted and vendor and
customer parking shall not be allowed in this area. Violators may be towed at their own
expense.
• For Garden Market and Summer Market, parking restrictions shall be posted indicating violators will be towed. Police Department will attempt to notify owners. If not located by
6:30 a.m. police will proceed to have violating vehicles towed.
• For Garden Market and Summer Market, street barricades are in place at 6:00 a.m. on
Saturday and removed by 5:00 p.m. Exception: During the Summer Market, the street barricade at 5th Avenue and Main Street will not be placed until after Sound Disposal enters
5th Avenue to access the alley next to the Museum for Saturday morning pickup. Sound
Disposal will enter 5th Avenue from Main Street and access the alley by 8:00 a.m. at the
latest.
• Historical Society shall obtain necessary Street Use Permits for Summer Market.
2.2 The Historical Society shall provide a Certificate of Insurance evidencing commercial
general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General
Liability insurance policy and a copy of the endorsement naming the City as additional insured shall
be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. The City shall be named as an insured on the Historical Society’s General Liability insurance policy. The insurance policy shall contain, or be
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endorsed to provide that the Historical Society’s insurance coverage shall be primary insurance. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the
Historical Society’s insurance and shall not contribute to it. The Historical Society shall provide a
certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A: VII.
2.3 The Historical Society agrees that the Market is a public event. The Historical Society
further agrees that areas constituting the City-Provided Site that are covered under this Agreement,
including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Historical Society shall
permit citizens attending events open to the general public at a City-Provided Site during the Market
to exercise therein their protected constitutional right to free speech without interference.
2.4 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Historical Society will encourage its
vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable.
2.5 RCW 70.93.093 concerning event recycling became effective in Washington on July 22,
2007. The Historical Society will place clearly marked recycling containers throughout the Event area for
the collection of aluminum cans, glass or plastic bottles from event participants, and arrange for recycling services.
2.6 Pursuant to the City’s Resolution 1357, the goal of which is to promote the use of
certifiable compostable food service wares and packaging, food vendors at this public event are strongly
encouraged to provide certifiable compostable food service wares to package and present food to event
participants. In anticipation of future City restrictions vendors are also encouraged to reduce or eliminate the automatic provision of beverage straws. Aluminum and steel cans, plastic bottles and certain plastic
cups that are accepted as recyclable, can continue to be acceptable for vendor use. When certifiable compostable food service wares and packaging are used, and recyclable containers are offered, event organizers will provide for the on-site collection of compostable and recyclable materials from event
participants, using designated color-coded collection containers. Event organizers shall ensure that on-site collection containers are serviced properly and continually during the event. The Historical Society
representative shall meet with the City’s Recycling Coordinator or representative prior to May 1, 2018, in
order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage.
2.7 The Historical Society shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including attorney fees, arising from or in connection with the Historical Society’s
performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials,
employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the
Historical Society of the immunity provided under Title 51 RCW, but only to the extent necessary to
fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement.
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2.8 Neither the Historical Society nor any of its officers, agents, or employees shall
discriminate in the provision of services under this Agreement against any individual, partnership, or
corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.9 In addition, the Parties acknowledge that pursuant to the provisions of Initiative 901
as codified in Chapter 70.160 RCW (hereinafter the “smoking ban”), smoking is prohibited in indoor
areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City,
and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Historical Society
warrants that it will comply with the smoking ban and will utilize the services and advice of the
Snohomish County Health District in assuring compliance during the event described in this Agreement.
2.10 Historical Society agrees to the following Market days:
Garden Market: Saturdays, May 5 through June 9, 2018 Summer Market: Saturdays, June 16 through October 6, 2018 (No Market August 11
during Taste of Edmonds).
Historical Society agrees to the following Market hours of operation:
Garden Market open: 9:00 a.m.-2:00 p.m.
Set up: 7:00 a.m.-9:00 a.m.
Takedown: 2:00 p.m.-3:30 p.m. Summer Market open: 9:00 a.m.-3:00 p.m.
Set up: 6:00 a.m.-9:00 a.m. (6:00 a.m. start on 5th Avenue; 7:00 a.m. start on Bell
Street)
Takedown: 3:00 p.m.-4:30 p.m. 2.11 The City shall have no responsibility or liability for the provision of security services
nor shall it be liable for any loss or damage incurred by the Historical Society or the participants in
this event. 2.12 Historical Society shall provide fire watch for all times in and around the booths and
displays open to the general public as part of this event.
2.13 Historical Society shall provide a portable sani-can on Bell Street at a location to be agreed upon by the City and the Historical Society.
2.14 Individual vendors are responsible for packing out all of their own garbage. Historical Society may deposit up to twelve (12) thirty-three gallon bags of garbage generated in their area in the dumpster located in the Public Safety Center’s trash enclosure that abuts Fire Station 17.
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2.15 Historical Society shall arrange for and pay for a recycling container(s) from Sound
Disposal. Container(s) shall be stored and serviced in the Public Safety Center’s trash enclosure that
abuts Fire Station 17.
2.16 Upon the completion of the event, Historical Society shall make adequate provisions for the cleanup and restoration of all sites rented or provided under terms of this Agreement.
2.17 Historical Society shall pay the City all permit fees, in accordance with provisions of
open air market, Ordinance #3015, for the above-mentioned facilities use and services at least ten (10) days prior to the event.
2.18 Colored flags or banners may not be placed in the existing holes in the public
sidewalk designated for the American flag program.
2.19 No ground penetrations are allowed unless authorized first by the City electrician and City Parks
Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Historical Society. It is not allowed to fasten anything to the buildings, structures or trees, doing
so may result in damage cost recovery and /or fine.
3. Miscellaneous.
3.1 Entire Agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created
hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance
due to any such cause, the date of delivery or time for completion will be extended by a period of
time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official,
agent, employee or representative of the Historical Society shall be deemed to be the same of the
City for any purpose. The Historical Society alone shall be solely responsible for all acts of its
officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement.
6.8.d
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DATED this ______ day of ________________ 2018.
CITY OF EDMONDS: EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY:
David O. Earling, Mayor By:
Its: Date:
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
6.8.d
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CONTRACT CITY OF EDMONDS, WASHINGTON AND GREATER EDMONDS CHAMBER OF COMMERCE August 8-14, 2018
The following is an agreement (“Agreement”) between CITY OF EDMONDS (hereinafter referred to as the “City”), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as the “Chamber”) (collectively, the “Parties”).
WHEREAS, the Greater Edmonds Chamber of Commerce has for a number of years conducted a public event known as “Taste Edmonds” and proposes to do so again in 2018;
WHEREAS; the City Council finds that Taste Edmonds provides distinct benefits to the City by
showcasing Edmonds’ restaurants and other local businesses while providing a unique recreational opportunity for its citizens; and
WHEREAS, the City Council finds that such an event enhances tourism and promotes economic
development as well as providing an opportunity for good clean fun to its citizens;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows:
1. Responsibilities and Rights of City 1.1 City shall provide use of surfaces on Civic Center Field (excluding the tennis courts),
Bell Street including Centennial Plaza between 5th & 6th Avenues, and 6th Avenue from Main Street
north to Daley Street, and south approximately 80’ to first drive on west side for use by Chamber for
“Taste Edmonds” event (the “Event”), so as to allow for the following: (a) The Event setup shall begin on Wednesday, August 8, 2018, at 7:00 a.m.
Barricades to be in place at 7:00 a.m.
(b) All surfaces listed shall remain available to the “Taste Edmonds” until final cleanup by Tuesday, August 14, 2018, at noon.
(c) City shall designate eight (8) additional handicapped parking spaces to be
located in an area to be agreed upon by City and Chamber officials.
1.2 All use and configuration of structures, booths and other permanent or temporary
facilities used in the Event may be inspected and reviewed by City Fire Chief, Police Chief, Building
Official and Parks and Recreation Director or their designees to determine the facilities in use comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property.
1.3 Edmonds Fire Marshal shall inspect the facilities prior to the opening to the general
public on or before 10:00 a.m., August 10, 2018, as the Parties shall agree and note all potential
6.8.e
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problems. Prior to the opening of the Event, Chamber shall correct all problems related to fire safety.
In the event that such problems are not corrected, City may at its sole discretion cancel the Event or
prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and
at the sole discretion of City, any violation or other condition that threatens life, health or property has not been corrected.
1.4 City shall provide barricades and barricade placement and removal for the Event.
1.5 City shall provide padlocks as required on location for tennis courts and other areas from which public access is restricted during the Event. City shall also provide removal of the
padlocks.
1.6 City shall provide water access on the south fence near the petanque corts for use by the food vendors.
1.7 City shall provide access to storage area of portable stage to beer garden at time of
stage installation and at time of stage removal. 1.8 City shall provide basketball hoop removal and re-installation on basketball courts
located near the Boys & Girls Club building.
1.9 City shall install Taste Edmonds street banners as provided by Chamber at approved sites. Chamber shall obtain a Street Banner Permit and pay the required fee.
1.10 City has the right to check the noise level of any amplified sound equipment or other
source and require that the volume be reduced if it exceeds the safety limits recommended by the Seattle King County Department of Health or levels set forth in the ordinances of the City of Edmonds.
1.11 City shall provide and oversee police supervision of the Event under the command of
the Chief of Police or his designee. Police staffing levels and fees to be paid to the City will be mutually determined by the Chief of Police, or his designee, and the President and CEO of the Chamber.
1.12 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on-site collection containers, and any additional containers, if needed.
2. Responsibilities and Rights of Chamber 2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general
liability insurance written on an occurrence basis with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property
damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability. The City shall be named as an insured on the Chamber’s General
Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the
6.8.e
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Chamber’s insurance shall be the primary insurance. Any insurance, self insurance, or insurance pool
coverage maintained by the City shall be in excess of the Chamber’s insurance and shall not
contribute to it. The Chamber shall provide a certificate of insurance evidencing the required
insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII.
2.2 The Chamber agrees that the Taste Edmonds is a public event. The Chamber further
agrees that areas constituting the City-Provided Site that are covered under this Agreement, including
but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit citizens attending
events open to the general public at City-Provided Site during the Taste Edmonds to exercise therein
their protected constitutional right to free speech without interference in a designated free speech
zone that does not violate fire and ADA codes.
2.3 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable.
2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July 22,
2007. The Chamber will place clearly marked recycling containers throughout the Event area for the
collection of aluminum cans, glass or plastic bottles from event participants, and arrange for recycling services.
2.5 Pursuant to the City’s Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at this public event are strongly encouraged to provide certifiable compostable food service wares to package and present food to event
participants. In anticipation of future City restrictions vendors are also encouraged to reduce or eliminate the automatic provision of beverage straws. Aluminum and steel cans, plastic bottles and certain plastic
cups that are accepted as recyclable, can continue to be acceptable for vendor use. When certifiable
compostable food service wares and packaging are used, and recyclable containers are offered, event organizers will provide for the on-site collection of compostable and recyclable materials from event
participants, using designated color-coded collection containers. Event organizers shall ensure that on-
site collection containers are serviced properly and continually during the event. The Chamber representative shall meet with the City’s Recycling Coordinator or representative prior to July 31, 2018,
in order to be educated on the 3-container system to maximize diversion of compostable and recyclable
materials from the garbage. 2.6 The Chamber shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including attorney fees, arising from or in connection with the Chamber’s performance, or
nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers.
This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity
provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This
provision shall survive the termination and/or expiration of this Agreement.
6.8.e
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2.7 Chamber may in its discretion limit the participation of any vendor who produces
duplication in order to adequately recognize limitations of space, failure to comply with applicable
State or local health, liquor, or other requirements of law, and in order to provide an adequate and
interesting diversity compatible with the recreation of the citizens of Edmonds. 2.8 Neither Chamber nor any of its officers, agents, or employees shall discriminate in
the provision of service under this Agreement against any individual, partnership, or corporation
based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited
by federal, state or local law.
2.9 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified
in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas,
within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This
general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Chamber
warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement.
2.10 Chamber shall obtain any necessary Street Use and Parks Facility Use Permits and
pay the required fees. (See site plan attached as Exhibit “A”).
2.11 Chamber shall post "NO DOGS" signs on the Taste grounds and the Civic Center
Field as per City Ordinance. The Chamber shall notify vendors of this ordinance as part of their
registration instructions, and also inform vendors that this ordinance will be enforced. This
provision shall not apply to service animals for the disabled.
2.12 Chamber shall restrict field parking to approved areas. Chamber shall have security at permit parking entrance area to limit public access. City has the right to close the parking area for the Event if parking is not limited to the agreed upon area.
2.13 Chamber shall ensure that all booths/beer garden/wine garden have the necessary
state permits for serving and selling alcohol. Chamber agrees to make its best effort to prevent service of alcohol to minors, including segregation of the beer garden and wine garden, posting security at the entrances of the beer garden and wine garden and checking identification in
accordance with common practice. Chamber shall obtain any copyright licenses necessary for
presenting licensed live and recorded music. 2.14 Chamber agrees to the following general open hours of the Taste Edmonds:
Friday, August 10, 2018: 11:00 a.m.-10:00 p.m.
Saturday, August 11, 2018: 11:00 a.m.-10:00 p.m. Sunday, August 12, 2018: 11:00 a.m.-7:00 p.m.
Chamber agrees to keep the hours of operation in the Beer Garden and Wine Garden within
the following schedule:
6.8.e
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Friday, August 10, 2017: 11:00 a.m.-10:00 p.m.
(Last call 9:30 p.m., no service after 9:45 p.m.)
Saturday, August 11, 2017: 11:00 a.m.-10:00 p.m.
(Last call 9:30 p.m., no service after 9:45 p.m.) Sunday, August 12, 2017: 11:00 a.m.-7:00 p.m. (Last call 6:30 p.m., no service after 6:45 p.m.)
2.15 Chamber shall provide any and all security services necessary during the night time
hours (night time hours being defined as those hours which the Event is not in operation), sufficient to reasonably secure the area and facilities provided. City shall have no responsibility or liability for
the provision of security services nor shall it be liable for any loss or damage incurred by Chamber or
the participants in the Event.
2.16 Chamber shall provide a fire watch for all times in and around the booths and
displays open to the general public as a part of the Event.
2.17 Chamber shall provide a sufficient number of portable sani-cans and wash stations. 2.18 Chamber shall provide fence installation and removal at the Beer Garden and Wine
Gardens.
2.19 Chamber is responsible for contracting with appropriate vendors for power. No power is available from the Civic Center complex.
2.20 Chamber will arrange for a walk through with the City electrician to get approval for
the accommodation of power and electricity needs. The City Electrician shall have final say in all electrical matters. No ground penetrations are allowed unless authorized first by the City electrician and
City Parks Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Chamber. It is not allowed to fasten anything to the buildings, structures or trees, doing so may result in damage cost recovery and /or fine.
2.21 Chamber shall provide labor and equipment for the portable Beer Garden pouring station (PS) to: (1) pickup the PS elements at the City’s storage location, (2) set up the PS, (3) take down the PS, (4) cleanup the PS elements, and (5) return the PS elements to the City’s storage
location.
2.22 Garbage service shall be contracted and paid for by Chamber.
2.23 Upon the completion of the Event, Chamber shall make adequate provisions for the
cleanup and restoration of all sites rented or provided under the terms of this Agreement, including
steam cleaning and pressure washing whenever required for all hard surfaces impacted by the Event. Storm drains are to be covered with filter fabric to capture grease and debris.
2.24 Cleanup areas include area as described in paragraph 1.1 and all streets immediately
surrounding the Event perimeter. 2.25 All garbage to the size of a cigarette butt, debris, litter, equipment, and any other and
all other items made necessary by or used in the provision of the Event shall be picked up and
removed by 12:00 noon, Tuesday, August 15, 2018.
6.8.e
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2.26 A final inspection of the Event area shall be conducted by City Parks Maintenance
Division to determine if all areas are clean and returned to their original condition.
2.27 Chamber shall submit a cleaning/damage deposit of $1,500.00 to City prior to Monday, July 10, 2018. The deposit shall be refunded to Chamber if, upon inspection, all is in order,
or a prorated portion thereof as may be necessary to reimburse City for loss or cleaning costs.
2.28 Chamber shall pay City all permit fees for the above-mentioned facility use ($1,440.00 facility rental) prior to Monday, July 9, 2018, and shall reimburse City for the actual costs
of supplies or services furnished by City, unless otherwise established, within thirty (30) days of
mailing of a final bill by the City.
2.29 Colored banners or flags may not be placed in the existing holes in the public
sidewalk designated for the American flag program.
3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created
hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements,
written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or
due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of Chamber shall be deemed to be the same of the City for any purpose.
The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees,
representatives and subcontractors during the performance of this Agreement.
6.8.e
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DATED this ______ day of ________________, 2018.
CITY OF EDMONDS: GREATER EDMONDS CHAMBER OF COMMERCE:
David O. Earling, Mayor Greg Urban, President and CEO
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
6.8.e
Packet Pg. 209 Attachment: 2018 Taste Contract Final Draft (Special Event Contracts)
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Exhibit A 2018 Taste of Edmonds site plan
6.8.e
Packet Pg. 210 Attachment: 2018 Taste Contract Final Draft (Special Event Contracts)
City Council Agenda Item
Meeting Date: 04/17/2018
RCO Grants Resolution
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Every even year, the Recreation Conservation Office administers grants for local parks acquisition and
development. Council is requested to acknowledge these applications by resolution.
The PP committee reviewed these and is forwarding to the full Council on consent.
Staff Recommendation
On consent: Adopt resolution authorizing the Mayor to sign.
Narrative
Washington State Recreation Conservation Office administers a grant program for local parks every even
year. This year, 2018, the City would like to submit for five grants for two parks projects that are
currently in the City's CIP and PROS plan, and are being planned.
The five grants are as follows:
1. 18-1379 D Downtown Civic Park Development: This is a Land and Water Conservation Fund Grant for
the maximum allowable, $500,000. This will go toward the development of Civic park. The LWCF does
fund local parks projects, but the funds are limited. This is a long shot, but we will be somewhat
competitive.
2. 18-1380 D Civic Park Athletic Fields Development: This is a Youth Athletic Fields grant for the
maximum allowable of $350,000. This will be applied to the Civic Park development, and more
specifically to the soccer/multi use field, lighting, skatepark, tennis/pickleball courts and sport court.
3. 18-1370 D Civic Park Development: This is a Washington Wildlife and Recreation Program ( WWRP)
Local Parks grant for the maximum allowable, $500,000. This grant fund the development of local parks.
This will also be for Civic Park Development.
4. 18-1594 D Edmonds Waterfront Trail Connection: This is a WWRP Trail grant, for the maximum of
$750,000. This will be used for the walkway trail connecting the missing link along the waterfront.
5. 18-1595 D Edmonds Waterfront Walkway Completion: This is a WWRP Water Access grant, for the
maximum of $500,000. This will be used to match the trail grant and to complete the waterfront
walkway missing link.
6.9
Packet Pg. 211
All of these grants require a 1:1 match, and will be for funding in mid 2019 - 2021.
Attached is the resolution for submittal of these grants. Additionally, the sample project agreement is
attached for Council's information.
Attachments:
RCO Resoulution for all grants
SampleProjAgreement
6.9
Packet Pg. 212
Recreation and Conservation Office
Applicant Resolution/Authorization
Organization Name: City of Edmonds Resolution No. _______________________
Project(s) Number(s), and Name(s)
18-1379 D Downtown Civic Park Development
18-1380 D Civic Park Athletic Fields Development
18-1370 D Civic Park Development
18-1594 D Edmonds Waterfront Trail Completion
18-1595 D Edmonds Waterfront Walkway Completion
This resolution/authorization authorizes the person identified below (in section 2) to act as the authorized
representative/agent on behalf of our organization and to legally bind our organization with respect to the
above Project(s) for which we seek grant funding assistance managed through the Recreation and
Conservation Office (Office).
WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s)
referenced above;
NOW, THEREFORE, BE IT RESOLVED that:
1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the
above “Project(s).”
2. David O. Earling, Mayor of Edmonds is authorized to act as a representative/agent for our organization
with full authority to bind the organization regarding all matters related to the Project(s), including but not
limited to, full authority to: (1) approve submittal of a grant application to the Office, (2) enter into a
project agreement(s) on behalf of our organization, (3) sign any amendments thereto on behalf of our
organization, (4) make any decisions and submissions required with respect to the Project(s), and (5)
designate a project contact(s) to implement the day-to-day management of the grant(s).
3. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office’s
WEBSITE at: https://rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf. We understand
and acknowledge that if offered a project agreement to sign in the future, it will contain an
indemnification and legal venue stipulation (applicable to any sponsor) and a waiver of sovereign
immunity (applicable to Tribes) and other terms and conditions substantially in the form contained in the
sample project agreement and that such terms and conditions of any signed project agreement shall be
legally binding on the sponsor if our representative/agent enters into a project agreement on our behalf.
The Office reserves the right to revise the project agreement prior to execution and shall communicate
any such revisions with the above authorized representative/agent before execution.
4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized
representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that
includes indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal
venue for lawsuits and other terms substantially in the form contained in the sample project agreement or
as may be revised prior to execution.
5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with
the Office is purely voluntary on our part.
6.9.a
Packet Pg. 213 Attachment: RCO Resoulution for all grants (RCO Grants Resolution)
6. Our organization understands that grant policies and requirements vary depending on the grant program
applied to, the grant program and source of funding in the project agreement, the characteristics of the
project, and the characteristics of our organization.
7. Our organization further understands that prior to our authorized representative/agent executing the
project agreement(s), the RCO may make revisions to its sample project agreement and that such
revisions could include the indemnification, the waiver of sovereign immunity, and the legal venue
stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the project
agreement(s), confer with our authorized representative/agent as to any revisions to the project
agreement from that of the sample project agreement. We also acknowledge and accept that if our
authorized representative/agent executes the project agreement(s) with any such revisions, all terms and
conditions of the executed project agreement (including but not limited to the indemnification, the waiver
of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to be executed with
our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable
and necessary to implement the project(s) referenced above.
9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no additional
legal authorization beyond this authorization is required to make the indemnification, the waiver of
sovereign immunity (as may apply to Tribes), and the legal venue stipulation substantially in form shown
on the sample project agreement or as may be revised prior to execution legally binding on our
organization upon execution by our representative/agent.
10. If match is required for the grant, we understand our organization must certify the availability of match at
least one month before funding approval. In addition, our organization understands it is responsible for
supporting all non-cash matching share commitments to this project should they not materialize.
11. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us
on only a reimbursement basis. We understand reimbursement basis means that we will only request
payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may
also determine an amount of retainage and hold that amount until the Project is complete.
12. Our organization acknowledges that any property owned by our organization that is developed,
renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in
perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the project
agreement or an amendment thereto.
13. This resolution/authorization is deemed to be part of the formal grant application to the Office.
14. Our organization warrants and certifies, after conferring with its legal counsel, that this
resolution/authorization was properly and lawfully adopted following the requirements of our
organization and applicable laws and policies and that our organization has full legal authority to commit
our organization to the warranties, certifications, promises and obligations set forth herein.
This application authorization was adopted by our organization during the meeting held:
Location : City of Edmonds Council Chambers, 250 5th Avenue N, Edmonds, Wa. 98020
Date: April 17, 2018
Signed and approved on behalf of the resolving body of the organization by the following authorized
member(s):
6.9.a
Packet Pg. 214 Attachment: RCO Resoulution for all grants (RCO Grants Resolution)
Signed
Title Date
Washington State Attorney General’s Office
Approved as to form ____________________1/19/18_____________________
Assistant Attorney General Date
You may reproduce the above language in your own format; text however may not change.
6.9.a
Packet Pg. 215 Attachment: RCO Resoulution for all grants (RCO Grants Resolution)
Recreation and Conservation Funding Board • Salmon Recovery Funding Board Washington Invasive Species Council • Governor’s Salmon Recovery Office Habitat and Recreation Lands Coordinating Group
STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
Natural Resources Building P.O. Box 40917 Olympia, WA 98504-0917
1111 Washington St. S.E. Olympia, WA 98501
(360) 902-3000 TTY: (360) 902-1996 Fax: (360) 902-3026
E-mail: Info@rco.wa.gov Web site: www.rco.wa.gov
January 2018
Hello:
The following project agreement is the contract a sponsor of a funded project and the Recreation and Conservation Office (RCO) will sign to guide and govern project implementation and
obligations that extend after the contract has ended. RCO does not negotiate project conditions.
This agreement was revised in January 2018. RCO suggests that all potential sponsors read and
understand the terms of the agreement. A few considerations are below:
• The first three pages of the agreement are dependent upon your project type and grant
category. Once you have a funded project, specific information on these pages will auto-
populate based upon answers you provided in your application.
• The remaining pages of the agreement are the Standard Terms and Conditions, which are
the same across all funded projects. There may be sections of the Standard Terms and
Conditions that do not apply to your proposal based upon the type of project you are
conducting and the funding you are receiving. For example, Section 22 is entitled
PROVISIONS FOR BOATING PROJECT GRANTS and only would apply to your
proposal if it was a project that supported recreational boating.
If you have questions as you review the agreement, please contact your assigned RCO outdoor
grants manager.
Thank you.
RCO
6.9.b
Packet Pg. 216 Attachment: SampleProjAgreement (RCO Grants Resolution)
USFS Number:
Project Number:
Project Sponsor:Project Number:
Approval Date:Project Title:
PARTIES OF THE AGREEMENTA.
This Agreement sets out the terms and conditions by which a grant is made from the of the State of Washington. The
grant is administered by the Recreation and Conservation Office (RCO) to the Sponsor for the project named above
per the director’s authority granted in RCW 79A.25.020.
B. PURPOSE OF AGREEMENT
C. DESCRIPTION OF PROJECT
The period of performance begins on (project start date) and ends on (project end date). No allowable cost
incurred before or after this period is eligible for reimbursement unless specifically provided for by written
amendment or addendum to this Agreement or specifically provided for by policies published in RCO manuals as of
the effective date of this agreement.
The Sponsor must request extensions of the period of performance at least 60 days before the project end date.
The Sponsor has obligations beyond this period of performance as described in Section F: Long-Term Obligations.
D.PERIOD OF PERFORMANCE
E. STANDARD TERMS AND CONDITIONS INCORPORATED
The Standard Terms and Conditions of the Project Agreement are hereby incorporated by reference as part of this
Agreement.
F. LONG-TERM OBLIGATIONS
The total grant award provided by the funding board for this project shall not exceed $. The funding board shall not
pay any amount beyond that approved for grant funding of the project and within the funding board’s percentage as
identified below. The Sponsor shall be responsible for all total project costs that exceed this amount. The minimum
matching share provided by the Sponsor shall be as indicated below:
G. PROJECT FUNDING
Percentage Dollar Amount Source of Funding
Project Sponsor
Total Project Cost
H. FEDERAL FUND INFORMATION
All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of
the Sponsor’s application and the project summary and eligible scope activities under which the Agreement has been
approved as well as documents produced in the course of administering the Agreement, including the eligible scope
activities, the milestones report, progress reports, and the final report. Provided, to the extent that information
contained in such documents is irreconcilably in conflict with this Agreement, it shall not be used to vary the terms of
the Agreement, unless those terms are shown to be subject to an unintended error or omission. This “Agreement” as
used here and elsewhere in this document, unless otherwise specifically stated, has the meaning set forth in the
definitions of the Standard Terms and Conditions.
I. RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
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Except as provided herein, no amendment (including without limitation, deletions) of any of the terms or conditions of
this Agreement will be effective unless provided in writing signed by all parties. Extensions of the period of
performance and minor scope adjustments consented to in writing (including email) by the Sponsor need only be
signed by RCO’s director or designee, unless otherwise provided for in another agreement a Sponsor has with the
RCO. This exception does not apply to a federal government Sponsor or a Sponsor that requests and enters into a
formal amendment for extensions or minor scope adjustments.
It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized
to do so, and such signature shall be binding on the Sponsor if the representative/agent signing has been authorized
to do so by Applicant Resolution/Authorization provided to the RCO and such Applicant Resolution/Authorization has
not been withdrawn by the governing body in a subsequent resolution.
Any amendment to this Agreement, unless otherwise expressly stated, shall be deemed to include all current federal,
state, and local government laws and rules, and funding board policies applicable and active and published in RCO
manuals or on the RCO Website in effect as of the effective date of the amendment, without limitation to the subject
matter of the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an
amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing
requirements be redone.
J.AMENDMENTS TO AGREEMENT
This agreement is governed by, and the Sponsor shall comply with, all applicable state and federal laws and
regulations, including any applicable policies published in RCO manuals or on the RCO Website as exist on the
effective date of this Agreement and any amendments to this Agreement. Provided, any update in law, rule, policy or a
manual that is incorporated as a result of an amendment shall apply only prospectively and shall not require that an
act previously done in compliance with existing requirements be redone.
K.COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND RCFB-SRFB POLICIES
L. SPECIAL CONDITIONS
AGREEMENT CONTACTS
The parties will provide all written communications and notices under this Agreement to the mail address or the email
address listed below if not both:
Project Contact
Address:
Title:
Name:
Natural Resources Building
PO Box 40917
Olympia, Washington 98504-0917
M.
Email:
These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any
change. Decisions relating to the Agreement must be made by the Authorized Representative/Agent, who may or may
not be the Project Contact for purposes of notices and communications.
N. ENTIRE AGREEMENT
This Agreement, with all amendments and attachments, constitutes the entire Agreement of the parties. No other
understandings, oral or otherwise, regarding this Agreement shall exist or bind any of the parties.
O.EFFECTIVE DATE
This Agreement, for project , shall be subject to the written approval of the RCO’s authorized representative and shall
not be effective and binding until the date signed by both the Sponsor and the RCO, whichever is later (effective date).
Reimbursements for eligible and allowable costs incurred within the period of performance identified in Section D:
PERIOD OF PERFORMANCE are allowed only when this Agreement is fully executed and an original is received by
RCO.
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USFS Number:
Project Number:
Title:
Name: (printed)
Date:By:
The Sponsor has read, fully understands, and agrees to be bound by all terms and conditions as set forth in this
Agreement and the STANDARD TERMS AND CONDITIONS OF THE PROJECT AGREEMENT. The signators listed
below represent and warrant their authority to bind the parties to this Agreement.
Assistant Attorney General
Date:By:
Pre-approved as to form:
Date:By:
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Table of Contents
Funding Board Project Agreement 1
Standard Terms and Conditions of the Project Agreement 6
CITATIONS, HEADINGS AND DEFINITIONSSECTION 1. 6
PERFORMANCE BY THE SPONSORSECTION 2. 10
ASSIGNMENTSECTION 3. 10
RESPONSIBILITY FOR PROJECTSECTION 4. 10
INDEMNIFICATIONSECTION 5. 11
INDEPENDENT CAPACITY OF THE SPONSORSECTION 6. 11
CONFLICT OF INTERESTSECTION 7. 12
COMPLIANCE WITH APPLICABLE LAWSECTION 8. 12
RECORDSSECTION 9. 13
PROJECT FUNDINGSECTION 10. 14
PROJECT REIMBURSEMENTSSECTION 11. 14
ADVANCE PAYMENTSSECTION 12. 16
RECOVERY OF PAYMENTSSECTION 13. 16
COVENANT AGAINST CONTINGENT FEESSECTION 14. 17
INCOME (AND FEES) AND USE OF INCOMESECTION 15. 17
PROCUREMENT REQUIREMENTSSECTION 16. 18
TREATMENT OF EQUIPMENT AND ASSETSSECTION 17. 18
RIGHT OF INSPECTIONSECTION 18. 19
STEWARDSHIP AND MONITORINGSECTION 19. 19
PREFERENCES FOR RESIDENTSSECTION 20. 20
ACKNOWLEDGMENT AND SIGNSSECTION 21. 20
PROVISIONS FOR BOATING PROJECT GRANTSSECTION 22. 20
PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION,
AND RESTORATION PROJECTS
SECTION 23. 21
PROVISIONS APPLYING TO ACQUISITION PROJECTSSECTION 24. 21
LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORSSECTION 25. 23
CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED
PROJECTS
SECTION 26. 24
RECORDED NOTICE OF GRANTSECTION 27. 25
PROVISIONS RELATED TO CORPORATE (INCLUDING NONPROFIT)
SPONSORS
SECTION 28. 25
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PROVISIONS FOR FEDERAL SUBAWARDS ONLYSECTION 29. 25
PROVISIONS FOR BOATING INFRASTRUCTURE GRANTSSECTION 30. 28
PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION
PROJECTS ONLY
SECTION 31. 28
PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS
ONLY
SECTION 32. 29
PROVISIONS FOR FARM AND FOREST ACCOUNT PROJECTS (FARMLAND
AND FORESTLAND PRESERVATION PROJECTS ONLY)
SECTION 33. 29
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLYSECTION 34. 29
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION
PROJECTS ONLY
SECTION 35. 30
ORDER OF PRECEDENCESECTION 36. 34
LIMITATION OF AUTHORITYSECTION 37. 35
WAIVER OF DEFAULTSECTION 38. 35
APPLICATION REPRESENTATIONS – MISREPRESENTATIONS OR
INACCURACY OR BREACH
SECTION 39. 35
SPECIFIC PERFORMANCESECTION 40. 35
TERMINATION AND SUSPENSIONSECTION 41. 35
DISPUTE HEARINGSECTION 42. 36
ATTORNEYS’ FEESSECTION 43. 37
GOVERNING LAW/VENUESECTION 44. 37
PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE
IS THE SPONSOR
SECTION 45. 37
SEVERABILITYSECTION 46. 38
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Project Number:Project Sponsor:
Standard Terms and Conditions
of the Project Agreement
Approval Date:Project Title:
CITATIONS, HEADINGS AND DEFINITIONSSECTION 1.
A.Any citations referencing specific documents refer to the current version on the effective date of this
Agreement or the effective date of any amendment thereto.
B.Headings used in this Agreement are for reference purposes only and shall not be considered a
substantive part of this Agreement.
C.Definitions. As used throughout this Agreement, the following terms shall have the meaning set forth
below:
acquisition project – A project that purchases or receives a donation of fee or less than fee interests
in real property. These interests include, but are not limited to, conservation easements, access/trail
easements, covenants, water rights, leases, and mineral rights.
Agreement or project agreement – The document entitled “Funding Board Project Agreement”
accepted by all parties to the present transaction, including without limitation these Standard Terms
and Conditions of the Project Agreement, all attachments, addendums, and amendments, and any
intergovernmental agreements or other documents that are incorporated into the Funding Board
Project Agreement subject to any limitations on their effect.
applicant – Any party that meets the qualifying standards, including deadlines, for submission of an
application soliciting a grant of funds from the funding board.
application – The documents and other materials that an applicant submits to the RCO to support
the applicant’s request for grant funds; this includes materials required for the “Application” in the
RCO’s automated project information system, and other documents as noted on the application
checklist including but not limited to legal opinions, maps, plans, evaluation presentations and scripts.
Authorized Representative/Agent – A Sponsor’s agent (employee, political appointee, elected
person, etc.) authorized to be the signatory of this Agreement and any amendments requiring a
Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement,
grant, and project.
Boating Infrastructure Grant (BIG) – A program administered through the United States Fish and
Wildlife Service.
C.F.R. – Code of Federal Regulations
contractor – An entity that receives a contract from a Sponsor related to performance of work or
another obligation under this Agreement.
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conversion – A conversion occurs 1) when facilities acquired, developed, renovated or restored
within the project area are changed to a use other than that for which funds were approved, without
obtaining prior written formal RCO or board approval, 2) when property interests are conveyed to a
third party not otherwise eligible to receive grants in the program from which funding was approved
without obtaining prior written formal RCO or board approval, or 3) when obligations to operate and
maintain the funded property are not complied with after reasonable opportunity to cure.
development project – A project that results in the construction of, or work resulting in, new
elements, including but not limited to structures, facilities, and/or materials to enhance outdoor
recreation resources.
director – The chief executive officer of the Recreation and Conservation Office or that person’s
designee.
education project – A project that provides information, education, and outreach programs for the
benefit of outdoor recreationists.
education and enforcement project – A project that provides information, education, and outreach
programs; encourages responsible recreational behavior, and may provide law enforcement for the
benefit of outdoor recreationists.
effective date – The date when the signatures of all parties to this agreement are present in the
agreement.
enhancement project – 1) A project that brings a site back to its historic function as part of a natural
ecosystem or that improves the ecological functionality of a site, or 2) a project that (i) supports
hatchery reform to improve hatchery effectiveness to minimize impacts to wild fish populations, (ii)
ensures compatibility between hatchery production and salmon recovery programs, or (iii) supports
sustainable fisheries (WAC 420.04.010).
equipment – Tangible personal property (including information technology systems) having a useful
service life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser
of the capitalization level established by the Sponsor or $5,000 (2 C.F.R. § 200.33 (2013)).
funding board or board – The board that authorized the funds in this Agreement, either the
Recreation and Conservation Funding Board (RCFB) created under RCW 79A.25.110, or the Salmon
Recovery Funding Board (SRFB) created under RCW 77.85.110.
grant program – The source of the grant funds received. May be an account in the state treasury, or
a grant category within a larger grant program, or a federal source.
indirect cost – Costs incurred for a common or joint purpose benefitting more than one cost
objective, and not readily assignable to the cost objectives specifically benefitted, without effort
disproportionate to the results achieved (2 C.F.R. § 200.56 (2013)).
long-term compliance period – The period of time after the project end date or end of the period of
performance (depending on the project types and grant program). During this period, the Sponsor has
continuing obligations under the Agreement. This period may have a nonspecific end date (in
perpetuity) or an expressly specified number of years.
long-term obligations – Sponsor’s obligations after the project end date, as specified in the
Agreement and applicable regulations and policies.
landowner agreement – An agreement that is required between a Sponsor and landowner for
projects located on land not owned, or otherwise controlled, by the Sponsor.
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maintenance – A project that maintains existing areas and facilities through repairs and upkeep for
the benefit of outdoor recreation or salmon recovery.
maintenance and operation – A project that maintains and operates existing areas and facilities
through repairs, upkeep, and routine services for the benefit of outdoor recreationists.
match or matching share – The portion of the total project cost provided by the Sponsor.
milestone – An important event with a defined date to track an activity related to implementation of a
funded project and monitor significant stages of project accomplishment.
monitoring project – Means a project that tracks the effectiveness of salmon recovery restoration
actions, or provides data on salmon populations or their habitat conditions.
monitoring and research project – Means a project that tracks the effectiveness of salmon recovery
restoration actions, or provides data on salmon populations or their habitat conditions.
Office – Means the Recreation and Conservation Office or RCO.
notice of grant – As required by RCO or another authority, a document that has been legally
recorded in the county or counties where the project property is located that describes the grant
funded project located on the property, the funding sources, and agencies responsible for awarding
the grant.
pass-through entity – A non-Federal entity that provides a subaward to a subrecipient to carry out
part of a Federal program (2 C. F. R. § 200.74 (2013)). If this Agreement is a federal subaward, RCO
is the pass-through entity.
period of performance – The period beginning on the project start date and ending on the project
end date.
planning (RCFB projects only) – A project that results in one or more of the following: a study, a
plan, construction plans and specifications, and permits to increase the availability of outdoor
recreational resources.
planning (SRFB projects only) – A project that results in a study, assessment, project design, or
inventory.
pre-agreement cost – A project cost incurred before the period of performance.
primary Sponsor – The Sponsor who is not a secondary Sponsor and who is specifically identified in
the Agreement as the entity to which RCO grants funds to and authorizes and requires to administer
the grant. This administration includes but is not limited to acting as the fiscal agent for the grant (e.g.
requesting and accepting reimbursements, submitting reports). Primary Sponsor includes its officers,
employees, agents and successors.
project – An undertaking that is, or may be, funded in whole or in part with funds administered by
RCO on behalf of the funding board.
project area, RCFB – A geographic area that delineates a grant assisted site which is subject to
project agreement requirements (WAC 286.04.010).
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project area, SRFB – The area consistent with the geographic limits of the scope of work of the
project and subject to project agreement requirements. For restoration projects, the project area must
include the physical limits of the project's final site plans or final design plans. For acquisition projects,
the project area must include the area described by the legal description of the properties acquired for
or committed to the project (WAC 420.04.010).
project cost – The total allowable costs incurred under this Agreement and all required match share
and voluntary committed matching share, including third-party contributions (2 C.F.R. § 200.83
(2013)).
project end date – The specific date identified in the Agreement on which the period of performance
ends, as may be changed by amendment. This date is not the end date for any long-term obligations.
project start date – The specific date identified in the Agreement on which the period of performance
starts.
research project – Means a project that studies salmon and the effectiveness of recovery restoration
efforts on the population or habitat condition.
RCO – Recreation and Conservation Office – The state office that provides administrative support to
the Recreation and Conservation Funding Board and Salmon Recovery Funding Board. RCO includes
the director and staff, created by RCW 79A.25.110 and 79A.25.150 and charged with administering
this Agreement by RCW 77.85.110 and 79A.25.240.
reimbursement – RCO’s payment of funds from eligible and allowable costs that have already been
paid by the Sponsor per the terms of the Agreement.
renovation project – A project intended to improve an existing site or structure in order to increase
its useful service life beyond current expectations or functions. This does not include maintenance
activities to maintain the facility for its originally expected useful service life.
restoration project – A project that brings a site back to its historic function as part of a natural
ecosystem or improving the ecological functionality of a site.
restoration and enhancement project – A project that brings a site back to its historic function as
part of a natural ecosystem or that improves the ecological functionality of a site or a larger
ecosystem which improvement may include benefiting fish stocks.
RCFB – Recreation and Conservation Funding Board
RCW – Revised Code of Washington
Recreational Trails Program (RTP) – A Federal Highways Administration grant program.
secondary Sponsor – One of two or more Sponsors who is not a primary Sponsor. Only the primary
Sponsor may be the fiscal agent for the project.
Sponsor – A Sponsor is an organization that is listed in and has signed this Agreement.
Sponsor Authorized Representative/Agent – A Sponsor’s agent (employee, political appointee,
elected person, etc.) authorized to be the signatory of this Agreement and any amendments requiring
a Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement,
grant, and project.
SRFB – Salmon Recovery Funding Board
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subaward – Funds allocated to the RCO from another organization, for which RCO makes available
to or assigns to another organization via this Agreement. Also, a subaward may be an award provided
by a pass-through entity to a subrecipient for the subrecipient to carry out part of any award received
by the pass-through entity. It does not include payments to a contractor or payments to an individual
that is a beneficiary of a federal or other program. A subaward may be provided through any form of
legal agreement, including an agreement that the pass-through entity considers a contract. Also see 2
C.F.R. § 200.92 (2013). For federal subawards, a subaward is for the purpose of carrying out a
portion of a Federal award and creates a federal assistance relationship with the subrecipient (2
C.F.R. § 200.330 (2013)). If this Agreement is a federal subaward, the subaward amount is the grant
program amount in Section G: Project Funding.
subrecipient – Subrecipient means an entity that receives a subaward. For non-federal entities
receiving federal funds, a subrecipient is an entity that receives a subaward from a pass-through
entity to carry out part of a federal program; but does not include an individual that is a beneficiary of
such program. A subrecipient may also be a recipient of other federal awards directly from a federal
awarding agency (2 C.F.R. § 200.93 (2013)). If this Agreement is a federal subaward, the Sponsor is
the subrecipient.
useful service life – Period during which an asset or property is expected to be useable for the
purpose it was acquired, developed, renovated, and/or restored per this Agreement.
WAC – Washington Administrative Code.
PERFORMANCE BY THE SPONSORSECTION 2.
The Sponsor shall undertake the project as described in this Agreement, and in accordance with the
Sponsor's proposed goals and objectives described in the application or documents submitted with the
application, all as finally approved by the funding board. All submitted documents are incorporated by this
reference as if fully set forth herein.
Timely completion of the project and submission of required documents, including progress and final reports,
is important. Failure to meet critical milestones or complete the project, as set out in this Agreement, is a
material breach of the Agreement.
ASSIGNMENTSECTION 3.
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Sponsor without prior written consent of the RCO.
RESPONSIBILITY FOR PROJECTSECTION 4.
While the funding board undertakes to assist the Sponsor with the project by providing a grant pursuant to this
Agreement, the project itself remains the sole responsibility of the Sponsor. The funding board undertakes no
responsibilities to the Sponsor, or to any third party, other than as is expressly set out in this Agreement. The
responsibility for the implementation of the project is solely that of the Sponsor, as is the responsibility for any
claim or suit of any nature by any third party related in any way to the project. When a project is Sponsored by
more than one entity, any and all Sponsors are equally responsible for the project and all post-completion
stewardship responsibilities and long-term obligations unless otherwise stated in this Agreement.
The RCO has no responsibility for reviewing, approving, overseeing or supervising design or construction of
the project and leaves such review, approval, oversight and supervision exclusively to the Sponsor and others
with expertise or authority. In this respect, the RCO will act only to confirm at a general, lay, and nontechnical
level, solely for the purpose of compliance and payment and not for safety or suitability, that the project has
apparently been completed as per the Agreement.
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INDEMNIFICATIONSECTION 5.
The Sponsor shall defend, indemnify, and hold the State and its officers and employees harmless from all
claims, demands, or suits at law or equity arising in whole or in part from the actual or alleged acts, errors,
omissions or negligence in connection with this Agreement (including without limitation all work or activities
thereunder), or the breach of any obligation under this Agreement by the Sponsor or the Sponsor’s agents,
employees, contractors, subcontractors, or vendors, of any tier, or any other persons for whom the Sponsor
may be legally liable.
Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold
harmless the State from claims, demands or suits based solely upon the negligence of the State, its
employees and/or agents for whom the State is vicariously liable.
Provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the
Sponsor or the Sponsor’s agents, employees, contractors, subcontractors or vendors, of any tier, or any other
persons for whom the Sponsor is legally liable, and (b) the State its employees and agents for whom it is
vicariously liable, the indemnity obligation shall be valid and enforceable only to the extent of the Sponsor’s
negligence or the negligence of the Sponsor’s agents, employees, contractors, subcontractors or vendors, of
any tier, or any other persons for whom the Sponsor may be legally liable.
This provision shall be included in any agreement between Sponsor and any contractors, subcontractor and
vendor, of any tier.
The Sponsor shall also defend, indemnify, and hold the State and its officers and employees harmless from all
claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright
infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary
information, know-how, copyright rights or inventions by the Sponsor or the Sponsor’s agents, employees,
contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally
liable, in performance of the work under this Agreement or arising out of any use in connection with the
Agreement of methods, processes, designs, information or other items furnished or communicated to the
State, its agents, officers and employees pursuant to the Agreement. Provided, this indemnity shall not apply
to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade
secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from the State’s,
its agents’, officers’ and employees’ failure to comply with specific written instructions regarding use provided
to the State, its agents, officers and employees by the Sponsor, its agents, employees, contractors,
subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable.
As part of its obligations provided above, the Sponsor specifically assumes potential liability for actions
brought by the Sponsor’s own employees or its agents against the State and, solely for the purpose of this
indemnification and defense, the Sponsor specifically waives any immunity under the state industrial
insurance law, RCW Title 51.
The funding board and RCO are included within the term State, as are all other agencies, departments,
boards, councils, committees, divisions, bureaus, offices, societies, or other entities of state government.
INDEPENDENT CAPACITY OF THE SPONSORSECTION 6.
The Sponsor and its employees or agents performing under this Agreement are not officers, employees or
agents of the funding board or RCO. The Sponsor will not hold itself out as nor claim to be an officer,
employee or agent of RCO, a funding board or of the state of Washington, nor will the Sponsor make any
claim of right, privilege or benefit which would accrue to an employee under RCW 41.06 or Section 30B.
The Sponsor is responsible for withholding and/or paying employment taxes, insurance, or deductions of any
kind required by federal, state, and/or local laws.
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CONFLICT OF INTERESTSECTION 7.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole
discretion, by written notice to the Sponsor terminate this Agreement if it is found after due notice and
examination by RCO that there is a violation of the Ethics in Public Service Act, RCW 42.52; or any similar
statute involving the Sponsor in the procurement of, or performance under, this Agreement.
In the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same
remedies against the Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor.
The rights and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any
other rights and remedies provided by law or this Agreement.
COMPLIANCE WITH APPLICABLE LAWSECTION 8.
In implementing the Agreement, the Sponsor shall comply with all applicable federal, state, and local laws
(including without limitation all applicable ordinances, codes, rules, and regulations). Such compliance
includes, without any limitation as to other applicable laws, the following laws:
A.Nondiscrimination Laws. The Sponsor shall comply with all applicable federal, state, and local
nondiscrimination laws and/or policies, including but not limited to: the Americans with Disabilities Act;
Civil Rights Act; and the Age Discrimination Act. In the event of the Sponsor’s noncompliance or
refusal to comply with any nondiscrimination law or policy, the Agreement may be rescinded,
cancelled, or terminated in whole or in part, and the Sponsor may be declared ineligible for further
grant awards from the funding board. The Sponsor is responsible for any and all costs or liability
arising from the Sponsor’s failure to so comply with applicable law.
B.Secular Use of Funds. No funds awarded under this grant may be used to pay for any religious
activities, worship, or instruction, or for lands and facilities for religious activities, worship, or
instruction. Religious activities, worship, or instruction may be a minor use of the grant supported
recreation and conservation land or facility.
C.Wages and Job Safety. The Sponsor agrees to comply with all applicable laws, regulations, and
policies of the United States and the State of Washington or other jurisdiction which affect wages and
job safety. The Sponsor agrees when state prevailing wage laws (RCW 39.12) are applicable, to
comply with such laws, to pay the prevailing rate of wage to all workers, laborers, or mechanics
employed in the performance of any part of this contract, and to file a statement of intent to pay
prevailing wage with the Washington State Department of Labor and Industries as required by RCW
39.12.040. The Sponsor also agrees to comply with the provisions of the rules and regulations of the
Washington State Department of Labor and Industries.
1.Exception, Service Organizations of Trail and Environmental Projects (RCW
79A.35.130). If allowed by state and federal law and rules, participants in conservation corps
programs offered by a nonprofit organization affiliated with a national service organization
established under the authority of the national and community service trust act of 1993, P.L.
103-82, are exempt from provisions related to rates of compensation while performing
environmental and trail maintenance work provided: (1) The nonprofit organization must be
registered as a nonprofit corporation pursuant to RCW 24.03; (2) The nonprofit organization's
management and administrative headquarters must be located in Washington; (3) Participants
in the program must spend at least fifteen percent of their time in the program on education
and training activities; and (4) Participants in the program must receive a stipend or living
allowance as authorized by federal or state law. Participants are exempt from provisions
related to rates of compensation only for environmental and trail maintenance work conducted
pursuant to the conservation corps program.
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D.Archaeological and Cultural Resources. RCO facilitates the review of applicable projects for
potential impacts to archaeological sites and state cultural resources. The Sponsor must assist RCO
in compliance with Governor’s Executive Order 05-05 or the National Historic Preservation Act before
and after initiating ground-disturbing activity or construction, repair, installation, rehabilitation,
renovation, or maintenance work on lands, natural resources, or structures. The funding board
requires documented compliance with Executive Order 05-05 or Section 106 of the National Historic
Preservation Act, whichever is applicable to the project. If a federal agency declines to consult, the
Sponsor shall comply with the requirements of Executive Order 05-05. In the event that
archaeological or historic materials are discovered during project activities, work in the location of
discovery and immediate vicinity must stop instantly, the area must be secured, and notification must
be provided to the following: concerned Tribes’ cultural staff and cultural committees, RCO, and the
State Department of Archaeology and Historic Preservation. If human remains are discovered during
project activity, work in the location of discovery and immediate vicinity must stop instantly, the area
must be secured, and notification provided to the concerned Tribe’s cultural staff and cultural
committee, RCO, State Department of Archaeology, the coroner and local law enforcement in the
most expeditious manner possible according to RCW 68.50.
E.Restrictions on Grant Use. No part of any funds provided under this grant shall be used, other than
for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, or
for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or
video presentation designed to support or defeat legislation pending before the U.S. Congress or any
state legislature.
No part of any funds provided under this grant shall be used to pay the salary or expenses of any
Sponsor, or agent acting for such Sponsor, related to any activity designed to influence legislation or
appropriations pending before the U.S. Congress or any state legislature.
F.Debarment and Certification. By signing the Agreement with RCO, the Sponsor certifies that neither
it nor its principals nor any other lower tier participant are presently debarred, suspended, proposed
for debarment, declared ineligible or voluntarily excluded from participation in this transaction by
Washington State Labor and Industries. Further, the Sponsor agrees not to enter into any
arrangements or contracts related to this Agreement with any party that is on Washington State
Department of Labor and Industries’ “Debarred Contractor List.”
RECORDSSECTION 9.
A.Digital Records. If requested by RCO, the Sponsor must provide a digital file(s) of the project
property and funded project site in a format specified by the RCO.
B.Maintenance. The Sponsor shall maintain books, records, documents, data and other evidence
relating to this Agreement and performance of the services described herein , including but not limited
to accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. Sponsor shall retain such
records for a period of six years from the date RCO deems the project complete, as defined in Section
11: PROJECT REIMBURSEMENTS. If any litigation, claim or audit is started before the expiration of
the six (6) year period, the records shall be retained until all litigation, claims, or audit findings
involving the records have been resolved.
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C.Access to Records and Data. At no additional cost, the records relating to the Agreement, including
materials generated under the Agreement, shall be subject at all reasonable times to inspection,
review or audit by RCO, personnel duly authorized by RCO, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement. This includes access to all
information that supports the costs submitted for payment under the grant and all findings,
conclusions, and recommendations of the Sponsor’s reports, including computer models and
methodology for those models.
D.Public Records. Sponsor acknowledges that the funding board is subject to RCW 42.56 and that this
Agreement and any records Sponsor submits or has submitted to the State shall be a public record as
defined in RCW 42.56. RCO administers public records requests per WAC 286-06 and 420-04.
Additionally, in compliance with RCW 77.85.130(8), Sponsor agrees to disclose any information in
regards to expenditure of any funding received from the SRFB. By submitting any record to the State,
Sponsor understands that the State may be requested to disclose or copy that record under the state
public records law, currently codified at RCW 42.56. The Sponsor warrants that it possesses such
legal rights as are necessary to permit the State to disclose and copy such document to respond to a
request under state public records laws. The Sponsor hereby agrees to release the State from any
claims arising out of allowing such review or copying pursuant to a public records act request, and to
indemnify against any claims arising from allowing such review or copying and pay the reasonable
cost of state’s defense of such claims.
PROJECT FUNDINGSECTION 10.
A.Authority. This Agreement is funded through a grant award from the recreation and conservation
funding board per WAC 286 and/or the salmon recovery funding board per WAC 420. The director of
RCO enters into this Agreement per delegated authority in RCW 79A.25.020 and 77.85.120.
B.Additional Amounts. The funding board shall not be obligated to pay any amount beyond the dollar
amount as identified in this Agreement, unless an additional amount has been approved in advance
by the funding board or director and incorporated by written amendment into this Agreement.
C.Before the Agreement. No expenditure made, or obligation incurred, by the Sponsor before the
project start date shall be eligible for grant funds, in whole or in part, unless specifically provided for
by funding board policy, such as a waiver of retroactivity or program specific eligible pre-Agreement
costs. For reimbursements of such costs, this Agreement must be fully executed and an original
received by RCO. The dollar amounts identified in this Agreement may be reduced as necessary to
exclude any such expenditure from reimbursement.
D.Requirements for Federal Subawards. Pre-Agreement costs before the federal award date in
Section H: FEDERAL FUND INFORMATION are ineligible unless approved by the federal award
agency (2 C.F.R § 200.458 (2013)).
E.After the Period of Performance. No expenditure made, or obligation incurred, following the period
of performance shall be eligible, in whole or in part, for grant funds hereunder. In addition to any
remedy the funding board may have under this Agreement, the grant amounts identified in this
Agreement shall be reduced to exclude any such expenditure from participation.
PROJECT REIMBURSEMENTSSECTION 11.
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A.Reimbursement Basis. This Agreement is administered on a reimbursement basis per WAC 286-13
and/or 420-12. Only the primary Sponsor may request reimbursement for eligible and allowable costs
incurred during the period of performance. The primary Sponsor may only request reimbursement
after (1) this Agreement has been fully executed and (2) the Sponsor has remitted payment to its
vendors. RCO will authorize disbursement of project funds only on a reimbursable basis at the
percentage as defined in Section G: PROJECT FUNDING. Reimbursement shall not be approved for
any expenditure not incurred by the Sponsor or for a donation used as part of its matching share.
RCO does not reimburse for donations. All reimbursement requests must include proper
documentation of expenditures as required by RCO.
B.Reimbursement Request Frequency. The primary Sponsor is required to submit a reimbursement
request to RCO, at a minimum for each project at least once a year for reimbursable activities
occurring between July 1 and June 30 or as identified in the milestones. Sponsors must refer to the
most recently published/adopted RCO policies and procedures regarding reimbursement
requirements.
C.Compliance and Payment. The obligation of RCO to pay any amount(s) under this Agreement is
expressly conditioned on strict compliance with the terms of this Agreement and other agreements
between RCO and the Sponsor.
D.Retainage Held Until Project Complete. RCO reserves the right to withhold disbursement of the
total amount of the grant to the Sponsor until the project has been completed. A project is considered
"complete" when:
1.All approved or required activities outlined in the Agreement are done;
2.On-site signs are in place (if applicable);
3.A final project report is submitted to and accepted by RCO;
4.Any other required documents and media are complete and submitted to RCO;
5.A final reimbursement request is submitted to RCO;
6.The completed project has been accepted by RCO;
7.Final amendments have been processed;
8.Fiscal transactions are complete, and
9.RCO has accepted a final boundary map, if requested by RCO, for which the Agreement terms
will apply in the future.
10.Notice of Grant (if applicable) filed with the county lands records office and a stamped copy
received by RCO
E.Requirements for Federal Subawards: Match. The Sponsor’s matching share must comply with 2
C.F.R. § 200.306 (2013). Any shared costs or matching funds and all contributions, including cash
and third party in-kind contributions, can be accepted as part of the Sponsor’s matching share when
such contributions meet all of the following criteria:
1.Are verifiable from the non-Federal entity's (Sponsor’s) records;
2.Are not included as contributions for any other Federal award;
3.Are necessary and reasonable for accomplishment of project or program objectives;
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4.Are allowable under 2 C.F.R. Part 200, Subpart E—Cost Principles (2013);
5.Are not paid by the Federal Government under another Federal award, except where the
Federal statute authorizing a program specifically provides that Federal funds made available
for such program can be applied to matching or cost sharing requirements of other Federal
programs;
6.Are provided for in the approved budget when required by the Federal awarding agency
identified in Section H: FEDERAL FUND INFORMATION of this Agreement; and
7.Conform to other provisions of 2 C.F.R. Part 200, Subpart D—Post Federal Award
Requirements (2013), as applicable.
F.Requirements for Federal Subawards: Close out. Per 2 C.F.R § 200.343 (2013), the non-Federal
entity (Sponsor) must:
1.Submit, no later than 90 calendar days after the end date of the period of performance, all
financial, performance, and other reports as required by the terms and conditions of the
Federal award. The Federal awarding agency or pass-through entity (RCO) may approve
extensions when requested by the Sponsor.
2.Liquidate all obligations incurred under the Federal award not later than 90 calendar days after
the end date of the period of performance as specified in the terms and conditions of the
Federal award.
3.Refund any balances of unobligated cash that the Federal awarding agency or pass-through
entity (RCO) paid in advance or paid and that are not authorized to be retained by the
non-Federal entity (Sponsor) for use in other projects. See OMB Circular A-129 and see 2
C.F.R § 200.345 Collection of amounts due (2013), for requirements regarding unreturned
amounts that become delinquent debts.
4.Account for any real and personal property acquired with Federal funds or received from the
Federal Government in accordance with 2 C.F.R §§ 200.310 Insurance coverage through
200.316 Property rust relationship and 200.329 Reporting on real property (2013).
ADVANCE PAYMENTSSECTION 12.
Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO
director and are consistent with legal requirements and Manual 8: Reimbursements. See WAC 420-12.
RECOVERY OF PAYMENTSSECTION 13.
A.Recovery for Noncompliance. In the event that the Sponsor fails to expend funds under this
Agreement in accordance with state and federal laws, and/or the provisions of the Agreement, or
meet its percentage of the project total, RCO reserves the right to recover grant award funds in the
amount equivalent to the extent of noncompliance in addition to any other remedies available at law or
in equity.
B.Overpayment Payments. The Sponsor shall reimburse RCO for any overpayment or erroneous
payments made under the Agreement. Repayment by the Sponsor of such funds under this recovery
provision shall occur within 30 days of demand by RCO. Interest shall accrue at the rate of twelve
percent (12%) per annum from the time that payment becomes due and owing.
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C.Requirements for Federal Subawards. RCO, acting as a pass-through entity, may impose any of
the remedies as authorized in 2 C.F.R §§ 200.207 Specific conditions and/or 200.338 Remedies for
noncompliance (2013).
COVENANT AGAINST CONTINGENT FEESSECTION 14.
The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this
Agreement on an agreement or understanding for a commission, percentage, brokerage or contingent fee,
excepting bona fide employees or bona fide established agents maintained by the Sponsor for the purpose of
securing business. RCO shall have the right, in the event of breach of this clause by the Sponsor, to terminate
this Agreement without liability or, in its discretion, to deduct from the Agreement grant amount or
consideration or recover by other means the full amount of such commission, percentage, brokerage or
contingent fee.
INCOME (AND FEES) AND USE OF INCOMESECTION 15.
RCFB Projects. See WAC 286-13-110 for additional requirements for projects funded from the RCFB.
A.Income.
1.Farm and Forest Account (Farmland and Forestland Preservation Grants). Excepted from
this section is income generated and fees paid on/for properties which received funds from the
Farm and Forest Account (RCW 79A.15.130).
2.Firearms and Archery Range Recreation Projects. Excepted from this section are safety
classes (firearm and/or hunter) for which a facility/range fee must not be charged (RCW
79A.25.210).
3.Compatible source. The source of any income generated in a funded project or project area
must be compatible with the funding source and the Agreement and any policies adopted by
the RCFB or SRFB.
B.Use of Income. Subject to any limitations contained in applicable state or federal law and applicable
rules and policies, income or fees generated at a project work site (including entrance, utility corridor
permit, cattle grazing, timber harvesting, farming, etc.) during or after the reimbursement period cited
in the Agreement, must be sed to offset:
1.The Sponsor’s matching resources;
2.The project’s total cost;
3.The expense of operation, maintenance, stewardship, monitoring, and/or repair of the facility
or program assisted by the funding board grant;
4.The expense of operation, maintenance, stewardship, monitoring, and/or repair of other similar
units in the Sponsor’s system;
5.Capital expenses for similar acquisition and/or development and renovation; and/or
6.Other purposes explicitly approved by RCO
C.Fees. User and/or other fees may be charged in connection with land acquired or facilities developed,
maintained, renovated, or restored with funding board grants if the fees are consistent with the:
1.Grant program laws, rules, policies, and funding board policies;
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2.Value of any service(s) furnished;
3.Value of any opportunities furnished; and
4.Prevailing range of public fees in the state for the activity involved.
D.Requirements for Federal Subawards. Sponsors must also comply with 2 C.F.R. § 200.307
Program income (2013).
PROCUREMENT REQUIREMENTSSECTION 16.
A.Procurement Requirements. If the Sponsor has, or is required to have, a procurement process that
follows applicable state and/or federal law or procurement rules and principles, it must be followed,
documented, and retained. If no such process exists the Sponsor must follow these minimum
procedures:
1.Publish a notice to the public requesting bids/proposals for the project;
2.Specify in the notice the date for submittal of bids/proposals;
3.Specify in the notice the general procedure and criteria for selection; and
4.Sponsor must contract or hire from within its bid pool. If bids are unacceptable the process
needs to be repeated until a suitable bid is selected.
5.Comply with the same legal standards regarding unlawful discrimination based upon race,
gender, ethnicity, sex, or sex-orientation that are applicable to state agencies in selecting a
bidder or proposer.
Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so.
This procedure creates no rights for the benefit of third parties, including any proposers, and
may not be enforced or subject to review of any kind or manner by any entity other than the
RCO. Sponsors may be required to certify to the RCO that they have followed any applicable
state and/or federal procedures or the above minimum procedure where state or federal
procedures do not apply.
B.Requirements for Federal Subawards.
1.For all Federal subawards except RTP projects, non-Federal entities (Sponsors) must follow 2
C.F.R §§ 200.318 General procurement standards through 200.326 Contract Provisions
(2013).
2.For RTP subawards, Sponsors follow such policies and procedures allowed by the State when
procuring property and services under a Federal award (2 C.F.R § 1201.317 (2013)). State
procurement policies are in subsection A of this section.
TREATMENT OF EQUIPMENT AND ASSETSSECTION 17.
Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided
herein or in published funding board policies, or approved by RCO in writing.
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A.Discontinued Use. Equipment obtained under this Agreement shall remain in the possession of the
Sponsor for the duration of the project, or RULES of applicable grant assisted program. When the
Sponsor discontinues use of the equipment for the purpose for which it was funded, RCO may require
the Sponsor to deliver the equipment to RCO, or to dispose of the equipment according to RCO
published policies.
B.Loss or Damage. The Sponsor shall be responsible for any loss or damage to equipment.
C.Requirements for Federal Subawards. Except in the RTP, procedures for managing equipment
(including replacement equipment), whether acquired in whole or in part under a Federal award or
match for the award, until disposition takes place will, at a minimum, meet the following requirements
(2 C.F.R § 200.313 (2013)):
1.Property records must be maintained that include a description of the property, a serial
number or other identification number, the source of funding for the property (including the
Federal Award Identification Number), who holds title, the acquisition date, and cost of the
property, percentage of Federal participation in the project costs for the Federal award under
which the property was acquired, the location, use and condition of the property, and any
ultimate disposition data including the date of disposal and sale price of the property.
2.A physical inventory of the property must be taken and the results reconciled with the property
records at least once every two years.
3.A control system must be developed to ensure adequate safeguards to prevent loss, damage,
or theft of the property. Any loss, damage, or theft must be investigated.
4.Adequate maintenance procedures must be developed to keep the property in good condition.
5.If the non-Federal entity is authorized or required to sell the property, proper sales procedures
must be established to ensure the highest possible return.
D.Requirements for RTP Subawards.
1.The subrecipient (Sponsor) shall follow such policies and procedures prescribed by and
allowed by the State, as well as federal law and federal rules issued by the Federal Highways
Administration and 2 CFR 200.
2.Sponsor may be required to pay prevailing wage rates as required by the Davis Bacon Act as
amended.
RIGHT OF INSPECTIONSECTION 18.
The Sponsor shall provide right of access to the project to RCO, or any of its officers, or to any other
authorized agent or official of the state of Washington or the federal government, at all reasonable times, in
order to monitor and evaluate performance, long-term obligations, compliance, and/or quality assurance under
this Agreement.
If a landowner agreement or other form of control and tenure as described in Section 23.C: Control and
Tenure has been executed, it will further stipulate and define the funding board and RCO’s right to inspect and
access lands acquired or developed with funding board assistance.
STEWARDSHIP AND MONITORINGSECTION 19.
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Sponsor agrees to perform monitoring and stewardship functions as stated in funding board policy, this
Agreement, or as otherwise directed by RCO consistent with existing policies. Sponsor further agrees to
utilize, where applicable and financially feasible, any monitoring protocols recommended by the funding board.
PREFERENCES FOR RESIDENTSSECTION 20.
Sponsors shall not express a preference for users of grant assisted projects on the basis of residence
(including preferential reservation, membership, and/or permit systems) except that reasonable differences in
admission and other fees may be maintained on the basis of residence. Fees for nonresidents must not
exceed twice the fee imposed on residents. Where there is no fee for residents but a fee is charged to
nonresidents, the nonresident fee shall not exceed the amount that would be imposed on residents at
comparable state or local public facilities.
ACKNOWLEDGMENT AND SIGNSSECTION 21.
A.Publications. The Sponsor shall include language which acknowledges the funding contribution of
the applicable grant program to this project in any release or other publication developed or modified
for, or referring to, the project during the project period and in the future.
B.Signs.
1.During the period of performance through the period of long-term obligation, the Sponsor shall
post openly visible signs or other appropriate media at entrances and other locations on the
project area that acknowledge the applicable grant program's funding contribution, unless
exempted in funding board policy or waived by the director; and
2.During the period of long-term obligation, the Sponsor shall post openly visible signs or other
appropriate media at entrances and other locations to notify the public of the availability of the
site for reasonable public access.
C.Ceremonies. The Sponsor shall notify RCO no later than two weeks before a dedication ceremony
for this project. The Sponsor shall verbally acknowledge the applicable grant program’s funding
contribution at all dedication ceremonies.
D.Federally Funded Projects. When issuing statements, press releases, requests for proposals, bid
solicitations, and other documents describing a project funded in whole or in part with federal money
provided for in this grant, Sponsors shall clearly state:
1.The fund source;
2.The percentage of the total costs of the project that is financed with federal money;
3.The dollar amount of federal funds for the project; and
4.The percentage and dollar amount of the total costs of the project that is financed by
nongovernmental sources.
PROVISIONS FOR BOATING PROJECT GRANTSSECTION 22.
If requested by RCO, or required per state or federal law or rule with respect to any project or project element
that supports recreational boating, Sponsor shall manage the project or project element per federal rules to
include 2 C.F.R. Part 200, and place a United States Coast Guard (or other federal agency) logo and funding
program information at the project site.
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PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION, AND
RESTORATION PROJECTS
SECTION 23.
The following provisions shall be in force only if the project described in this Agreement is for construction of
land or facilities in a development, maintenance, renovation or restoration project:
A.Operations and Maintenance. Properties, structures, and facilities developed, maintained, or
operated with the assistance of money granted by the board and within the project area shall be built,
operated, and maintained according to applicable regulations, laws, building codes, and health and
public safety standards to assure a reasonably safe condition and to prevent premature deterioration
(WAC 286.13.130). It is the Sponsor’s sole responsibility to ensure the same are operated and
maintained in a safe and operable condition. The RCO does not conduct safety inspections or employ
or train staff for that purpose.
B.Document Review and Approval. Prior to commencing construction or finalizing the design, the
Sponsor agrees to submit one copy of all construction and restoration plans and specifications to
RCO for review solely for compliance with the scope of work to be identified in the Agreement. RCO
does not review for, and disclaims any responsibility to review for safety, suitability, engineering,
compliance with code, or any matters other than the scope so identified. Although RCO staff may
provide tentative guidance to a Sponsor on matters related to site accessibility by persons with a
disability, it is the Sponsor’s responsibility to confirm that all legal requirements for accessibility are
met even if the RCO guidance would not meet such requirements.
1.Change orders that impact the amount of funding or changes to the scope of the project as
described to and approved by the funding board or RCO must receive prior written approval of
the board or RCO.
C.Control and Tenure. The Sponsor must provide documentation that shows appropriate tenure (such
as landowner agreement, long-term lease, easement, or fee simple ownership) for the land proposed
for construction. The documentation must meet current RCO requirements identified in the
appropriate grant program policy manual as of the effective date of this Agreement and determines
the long-term compliance period unless otherwise approved by the board.
D.Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is
used, the Sponsor shall insert the following nondiscrimination clause in each contract for construction
of this project:
"During the performance of this contract, the contractor agrees to comply with all federal and state
nondiscrimination laws, regulations and policies.”
E.Use of Best Management Practices. Sponsors are encouraged to use best management practices
including those developed as part of the Washington State Aquatic Habitat Guidelines (AHG)
Program. AHG documents include “Integrated Streambank Protection Guidelines”, 2002; “Land Use
Planning for Salmon, Steelhead and Trout: A land use planner’s guide to salmonid habitat protection
and recovery”, 2009”, “Protecting Nearshore Habitat and Functions in Puget Sound”, 2010; “Stream
Habitat Restoration Guidelines”, 2012; “Water Crossing Design Guidelines”, 2013; and “Marine
Shoreline Design Guidelines”, 2014. These documents, along with new and updated guidance
documents, and other information are available on the AHG Web site. Sponsors are also encouraged
to use best management practices developed by the Washington Invasive Species Council (WISC)
described in “Reducing Accidental Introductions of Invasive Species” which is available on the WISC
Web site.
PROVISIONS APPLYING TO ACQUISITION PROJECTSSECTION 24.
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The following provisions shall be in force only if the project described in this Agreement is an acquisition
project (including projects with any acquisition component):
A.Evidence of Land Value. Before disbursement of funds by RCO as provided under this Agreement,
the Sponsor agrees to supply documentation acceptable to RCO that the cost of the property rights
acquired has been established according to funding board policy.
B.Evidence of Title. The Sponsor agrees to provide documentation that shows the type of ownership
interest for the property that has been acquired. This shall be done before any payment of financial
assistance.
C.Legal Description of Real Property Rights Acquired. The legal description of the real property
rights purchased with funding assistance provided through this Agreement (and protected by a
recorded conveyance of rights to the State of Washington) shall be delivered to RCO before final
payment.
D.Conveyance of Rights to the State of Washington. When real property rights (both fee simple and
lesser interests) are acquired, the Sponsor agrees to execute an appropriate document conveying
certain rights and responsibilities to RCO, on behalf of the State of Washington. These documents
include a Deed of Right, Assignment of Rights, Easements and/or Leases as described below. The
Sponsor agrees to use document language provided by RCO, to record the executed document in the
County where the real property lies, and to provide a copy of the recorded document to RCO. The
document required will vary depending on the funding board project type, the real property rights
being acquired and whether or not those rights are being acquired in perpetuity.
1.Deed of Right. The Deed of Right conveys to the people of the state of Washington the right
to preserve, protect, access, and/or use the property for public purposes consistent with the
funding source and project agreement. See WAC 286 or 420. Sponsors shall use this
document when acquiring real property rights that include the underlying land. This document
may also be applicable for those easements where the Sponsor has acquired a perpetual
easement for public purposes.
2.Assignment of Rights. The Assignment of Rights document transfers certain rights to RCO
and the state such as public access, access for compliance, and enforcement. Sponsors shall
use this document when an easement or lease is being acquired under this Agreement. The
Assignment of Rights requires the signature of the underlying landowner and must be
incorporated by reference in the easement document.
3.Easements and Leases. The Sponsor may incorporate required language from the Deed of
Right or Assignment of Rights directly into the easement or lease document, thereby
eliminating the requirement for a separate document. Language will depend on the situation;
Sponsor must obtain RCO approval on the draft language prior to executing the easement or
lease.
E.Real Property Acquisition and Relocation Assistance.
1.Federal Acquisition Policies. When federal funds are part of this Agreement, the Sponsor
agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law 91-646, as
amended, and applicable regulations and procedures of the federal agency implementing that
Act.
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2.State Acquisition Policies. When state funds are part of this Agreement, the Sponsor agrees
to comply with the terms and conditions of the Uniform Relocation Assistance and Real
Property Acquisition Policy of the State of Washington, Chapter 8.26 RCW, and Chapter
468-100 WAC.
3.Housing and Relocation. In the event that housing and relocation costs, as required by
federal law set out in subsection (1) above and/or state law set out in subsection (2) above,
are involved in the execution of this project, the Sponsor agrees to provide any housing and
relocation assistance required.
F.Buildings and Structures. In general, grant funds are to be used for outdoor recreation,
conservation, or salmon recovery. Sponsors agree to remove or demolish ineligible structures.
Sponsor must consult with RCO regarding treatment of such structures and compliance with Section
8.D Archeological and Cultural Resources.
G.Hazardous Substances.
1.Certification. The Sponsor shall inspect, investigate, and conduct an environmental audit of
the proposed acquisition site for the presence of hazardous substances, as defined in RCW
70.105D.020(13), and certify:
a.No hazardous substances were found on the site, or
b.Any hazardous substances found have been treated and/or disposed of in compliance
with applicable state and federal laws, and the site deemed “clean.”
2.Responsibility. Nothing in this provision alters the Sponsor's duties and liabilities regarding
hazardous substances as set forth in RCW 70.105D.
3.Hold Harmless. The Sponsor will defend, protect and hold harmless the State and any and all
of its employees and/or agents, from and against any and all liability, cost (including but not
limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any
and all claims or suits resulting from the presence of, or the release or threatened release of,
hazardous substances on the property the Sponsor is acquiring, except to the extent, if any,
that the State, its officers and agents caused or contributed to the release . The funding board
and RCO are included within the term State, as are all other agencies, departments, boards,
councils, committees, divisions, bureaus, offices, societies, or other entities of state
government.
H.Requirements for Federal Subawards. The non-federal entity (Sponsor) must submit reports at
least annually on the status of real property in which the federal government retains an interest,
unless the federal interest in the real property extends 15 years or longer. In those instances where
the federal interest attached is for a period of 15 years or more, the federal awarding agency or the
pass-through entity (RCO), at its option, may require the Sponsor to report at various multi-year
frequencies (e.g., every two years or every three years, not to exceed a five-year reporting period; or
a federal awarding agency or RCO may require annual reporting for the first three years of a federal
award and thereafter require reporting every five years) (2 C.F.R § 200.329 (2013)).
LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORSSECTION 25.
A.Long-Term Obligations of RCFB Projects. Sponsor shall comply with WAC 286-13-160, 170, and
180.
B.Long-Term Obligations of SRFB Projects. Sponsor shall comply with WAC 420.
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C.Perpetuity. For acquisition, development, and restoration projects, or a combination thereof, unless
otherwise allowed by policy, program rules, or this Agreement, or approved in writing by RCO or the
funding board, RCO requires that the project area continue to function as intended after the period of
performance in perpetuity.
D.Conversion. The Sponsor shall not at any time convert any real property (including any interest
therein) or facility acquired, developed, renovated, and/or restored pursuant to this Agreement, unless
provided for in applicable statutes, rules, and policies. Conversion includes, but is not limited to,
putting such property to uses other than those purposes for which funds were approved or
transferring such property to another entity without prior approval via a written amendment to the
Agreement. Also see WAC Title 286 or 420 and applicable policies. All real property or facilities
acquired, developed, renovated, and/or restored with funding assistance shall remain in the same
ownership and in public use/access status in perpetuity unless otherwise expressly provided in the
Agreement or applicable policy or unless a transfer or change in use is approved by the funding board
through an amendment. Failure to comply with these obligations is a conversion. Further, if the project
is subject to operation and or maintenance obligations, the failure to comply with such obligations,
without cure after a reasonable period as determined by the RCO, is a conversion. Determination of
whether a conversion has occurred shall be based upon this Agreement , applicable law and
RCFB/SRFB policies.
For acquisition projects that are expressly term limited in the Agreement, such as one involving a
lease or a term-limited restoration, renovation or development project or easement, the restriction on
conversion shall apply only for the length of the term, unless otherwise provided in this Agreement, by
funding board policy, other RCO approved written documents, or required by applicable state or
federal law.
When a conversion has been determined to have occurred, the Sponsor is required to remedy the
conversion per established funding board policies, and the board or RCO may pursue such remedies
as are allowed by law and board policies, and/or this Agreement.
CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTSSECTION 26.
The following provisions shall be in force only if the project described in this Agreement is an acquisition,
development, maintenance, renovation, or restoration project:
A.Property and facility operation and maintenance. Sponsor must ensure that properties or facilities
assisted with funding board funds, including undeveloped sites, are built, operated, used, and
maintained:
1.According to applicable federal, state, and local laws and regulations, including public health
standards and building codes;
2.In a reasonably safe condition for the project’s intended use;
3.Throughout its estimated useful service life so as to prevent undue deterioration;
4.In compliance with all federal and state nondiscrimination laws, regulations and policies.
B.Open to the public. Unless otherwise specifically provided for in the Agreement of funding board
policies, and in compliance with applicable statutes, rules, and funding board policies, facilities must
be open and accessible to the general public, and must:
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1.Be constructed, maintained, and operated to meet or exceed the minimum requirements of the
most current guidelines or rules, local or state codes, Uniform Federal Accessibility Standards,
guidelines, or rules, including but not limited to: the International Building Code, the Americans
with Disabilities Act, and the Architectural Barriers Act, as amended and updated.
2.Appear attractive and inviting to the public except for brief installation, construction, or
maintenance periods.
3.Be available for appropriate use by the general public at reasonable hours and times of the
year, according to the type of area or facility, unless otherwise stated in RCO manuals, by a
decision of the board, or by RCO in writing. Sponsor shall notify the public of the availability for
use by posting and updating that information on its website and by maintaining at entrances
and/or other locations openly visible signs with such information.
RECORDED NOTICE OF GRANTSECTION 27.
At the request of RCO, Sponsor shall record a notice of grant on the property and shall submit to the RCO a
recorded and registry stamped copy of such notice. The purpose of the notice of grant is to ensure that the
present and future use of the facility is and shall remain subject to the terms and conditions described in this
Agreement. The notice of grant shall be in a format specified by RCO.
PROVISIONS RELATED TO CORPORATE (INCLUDING NONPROFIT) SPONSORSSECTION 28.
A corporate Sponsor, including any nonprofit Sponsor, shall:
A.Maintain corporate status with the state, including registering with the Washington Secretary of State’
s office, throughout the Sponsor’s obligation to the project as identified in the Agreement.
B.Notify RCO before corporate dissolution at any time during the period of performance or long-term
obligations. Within 30 days of dissolution the Sponsor shall name a qualified successor that will agree
in writing to assume any on-going project responsibilities, and transfer all property and assets to the
successor. A qualified successor is any party eligible to apply for funds in the subject grant program
and capable of complying with the terms and conditions of this Agreement. RCO will process an
amendment transferring the Sponsor’s obligation to the qualified successor if requirements are met.
C.Maintain sites or facilities open to the public and may not limit access to members.
PROVISIONS FOR FEDERAL SUBAWARDS ONLYSECTION 29.
The following provisions shall be in force only if the project described in this Agreement is funded with a
federal subaward as identified in Section H: FEDERAL FUND Information:
A.Sub-Recipient (Sponsor) must comply with the cost principles of 2 C.F.R. Part 200 Subpart E (2013).
Unless otherwise indicated, the cost principles apply to the use of funds provided under this
Agreement to include match and any in-kind matching donations. The applicability of the cost
principles depends on the type of organization incurring the costs.
B.Binding Official. Per 2 CFR 200.415, Sponsor certifies through its actions or those of authorized
staff, at the time of a request for reimbursement, the following: “To the best of my knowledge and
belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash
receipts are for the purposes and objectives set forth in the terms and conditions of the Federal
award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material
fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false
claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and
3801-3812).”
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C.Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R. Part 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-1.3
must include the equal opportunity clause provided under 41 C.F.R. § 60- 1.4(b), in accordance with
Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part,
1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246
Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office
of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor).
See 2 C.F.R. Part 200, Appendix II, paragraph C.
1.Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-1.3 defines a
“federally assisted construction contract” as any agreement or modification thereof between
any applicant and a person for construction work which is paid for in whole or in part with funds
obtained from the Government or borrowed on the credit of the Government pursuant to any
Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken
pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee,
or any application or modification thereof approved by the Government for a grant, contract,
loan, insurance, or guarantee under which the applicant itself participates in the construction
work.
2.Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines “construction work” as the
construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings,
highways, or other changes or improvements to real property, including facilities providing
utility services. The term also includes the supervision, inspection, and other onsite functions
incidental to the actual construction.
D.Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities
(Sponsors) must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3148)
as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction”).
In accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary
of Labor. In addition, contractors must be required to pay wages not less than once a week. The
non-federal entity (Sponsor) must place a copy of the current prevailing wage determination issued by
the Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity (Sponsor) must
report all suspected or reported violations to the federal awarding agency identified in Section H:
Federal Fund Information.
The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40
U. S. C. 3145), as supplemented by Department of Labor regulations (29 C.F.R Part 3, “Contractors
and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or subrecipient (Sponsor) must
be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
The non-Federal entity (Sponsor) must report all suspected or reported violations to the Federal
awarding agency identified in Section H: Federal Fund Information.
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E.Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all
contracts awarded by the non-federal entity (Sponsor) in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702
and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C.
3702 of the Act, each contractor must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week
is permissible provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week.
The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer
or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
F.Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the
definition of “funding agreement” under 37 C.F.R § 401.2(a) and the recipient or subrecipient
(Sponsor) wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental, developmental, or
research work under that “funding agreement,” the recipient or subrecipient (Sponsor) must comply
with the requirements of 37 C.F.R Part 401, “Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and
any implementing regulations issued by the awarding agency.
G.Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C.
1251-1387), as Amended. Contracts and subgrants of amounts in excess of $150,000 must contain a
provision that requires the non-Federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal
awarding agency identified in Section H: Federal Fund Information and the Regional Office of the
Environmental Protection Agency (EPA).
H.Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). By signing this Agreement, the Sponsor certifies
(per the certification requirements of 31 U.S.C.) that none of the funds that the Sponsor has (directly
or indirectly) received or will receive for this project from the United States or any agency thereof,
have been used or shall be used to engage in the lobbying of the Federal Government or in litigation
against the United States. Such lobbying includes any influence or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this project. Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will
not and has not used federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non-federal funds that takes place in connection with obtaining any federal award.
Such disclosures are forwarded from tier to tier up to the non-federal award.
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I.Procurement of Recovered Materials. A non-federal entity (Sponsor) that is a state agency or
agency of a political subdivision of a state and its contractors must comply with section 6002 of the
Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 C.F.R part 247 that contain the highest percentage of
recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner
that maximizes energy and resource recovery; and establishing an affirmative procurement program
for procurement of recovered materials identified in the EPA guidelines.
J.Required Insurance. The non-federal entity (Sponsor) must, at a minimum, provide the equivalent
insurance coverage for real property and equipment acquired or improved with federal funds as
provided to property owned by the non-federal entity. Federally-owned property need not be insured
unless required by the terms and conditions of the Federal award (2 C.F.R § 200.310 (2013)).
K.Debarment and Suspension (Executive Orders 12549 and 12689). The Sponsor must not award a
contract to parties listed on the government-wide exclusions in the System for Award Management
(SAM), in accordance with the Office of Management and Budget (OMB) guidelines at 2 C.F.R § 180
that implement Executive Orders 12549 (3 C.F.R part 1986 Comp., p. 189) and 12689 (3 C.F.R part
1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
L.Conflict of Interest. Sponsor agrees to abide by the conflict of interest policy and requirements of the
federal funding agency established pursuant to 2 C.F.R 200.
PROVISIONS FOR BOATING INFRASTRUCTURE GRANTSSECTION 30.
A.Use of Sport Fish Restoration Logo. Per 50 CFR 86 Sec 75 and 76, the user of the logo must
indemnify and defend the United States and hold it harmless from any claims, suits, losses, and
damages from; any allegedly unauthorized use of any patent, process, idea, method, or device by the
user in connection with its use of the logo, or any other alleged action of the user; and any claims,
suits, losses, and damages arising from alleged defects in the articles or services associated with the
logo. No one may use any part of the logo in any other manner unless the United States Fish and
Wildlife Service’s Assistant Director for Wildlife and Sport Fish Restoration or Regional Director
approves in writing.
PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS ONLYSECTION 31.
The following provisions shall be in force only if the project described in this Agreement is funded from the
Firearms and Archery Range Recreation Account.
A.Liability Insurance. The Sponsor of a firearms or archery range recreation project shall procure an
endorsement, or other addition, to liability insurance it carries, or shall procure a new policy of liability
insurance, in a total coverage amount the Sponsor deems adequate to ensure it will have resources
to pay successful claims of people who may be killed or injured, or suffer damage to property, while
present at the range facility to which this grant is related, or by reason of being in the vicinity of that
facility; provided that the coverage shall be at least one million dollars ($1,000,000) for the death of, or
injury to, each person.
B.Insurance Endorsement. The liability insurance policy, including any endorsement or addition, shall
name Washington State, the funding board, and RCO as additional insured and shall be in a form
approved by the funding board or director.
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C.Length of Insurance. The policy, endorsement or other addition, or a similar liability insurance policy
meeting the requirements of this section, shall be kept in force throughout the Sponsor's obligation to
the project as identified in this Agreement in Section F. LONG-TERM OBLIGATIONS.
D.Notice of Cancellation. The policy, as modified by any endorsement or other addition, shall provide
that the issuing company shall give written notice to RCO not less than thirty (30) calendar days in
advance of any cancellation of the policy by the insurer, and within ten (10) calendar days following
any termination of the policy by the Sponsor.
E.Government Agencies. The requirement of Subsection A through D above shall not apply if the
Sponsor is a federal, state, or municipal government which has established a program of
self-insurance or a policy of self-insurance with respect to claims arising from its facilities or activities
generally, including such facilities as firearms or archery ranges, when the applicant declares and
describes that program or policy as a part of its application to the funding board.
F.Sole Duty of the Sponsor. By this requirement, the funding board and RCO does not assume any
duty to any individual person with respect to death, injury, or damage to property which that person
may suffer while present at, or in the vicinity of, the facility to which this grant relates. Any such
person, or any other person making claims based on such death, injury, or damage, must look to the
Sponsor, or others, for any and all remedies that may be available by law.
PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLYSECTION 32.
If the project has been approved by the National Park Service, US Department of the Interior, for funding
assistance from the federal Land and Water Conservation Fund (LWCF), the “Project Agreement General
Provisions” of the LWCF are made part of this Agreement and incorporated herein. The Sponsor shall abide
by these LWCF General Provisions, in addition to this Agreement, as they now exist or are hereafter
amended. Further, the Sponsor agrees to provide RCO with reports or documents needed to meet the
requirements of the LWCF General Provisions.
PROVISIONS FOR FARM AND FOREST ACCOUNT PROJECTS (FARMLAND AND
FORESTLAND PRESERVATION PROJECTS ONLY)
SECTION 33.
The following sections will not apply to Farmland and Forestland Preservation Projects if covered separately in
a recorded RCO approved Agricultural Conservation Easement, or Forest Conservation Easement (or other
method):
A.Section 15 - Income and Income Use;
B.Section 19 - Stewardship and Monitoring;
C.Section 21 - Acknowledgement and Signs;
D.Section 24 -- Provisions Applying To Acquisition Projects, Sub-sections D, F, and G;
E.Section 25C -Perpetuity; and
F.Section 26 -- Construction, Operation, Use and Maintenance of Assisted Projects.
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLYSECTION 34.
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For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the
Sponsor shall not commence with clearing of riparian trees or in-water work unless either the Sponsor has
complied with 50 C.F.R. § 223.203 (b)(8) (2000), limit 8 or until an Endangered Species Act consultation is
finalized in writing by the National Oceanic and Atmospheric Administration. Violation of this requirement may
be grounds for terminating this Agreement. This section shall not be the basis for any enforcement
responsibility by RCO.
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS ONLYSECTION 35.
The following provisions shall be in force only if the project described in this Agreement is funded in part or
wholly from the Puget Sound Acquisition and Restoration program.
The Sponsor agrees to the following terms and conditions:
A.Cost Principles/Indirect Costs For State Agencies. GRANT RECIPIENT agrees to comply with the
cost principles of 2 CFR 200 Subpart E as appropriate to the award. In addition to the US
Environmental Protection Agency’s General Terms and Conditions “Indirect Cost Rate Agreements ,” if
the recipient does not have a previously established indirect cost rate, it agrees to prepare and submit
its indirect cost rate proposal in accordance with 2 CFR 200 Appendix VII.
B.Credit and Acknowledgement. In addition to Section 21: Acknowledgement and Signs, materials
produced must display both the Environmental Protection Agency (EPA) and Puget Sound Partnership
(PSP) logos and the following credit line: "This project has been funded wholly or in part by the United
States Environmental Protection Agency. The contents of this document do not necessarily reflect the
views and policies of the Environmental Protection Agency, nor does mention of trade names or
commercial products constitute endorsement or recommendation for use.” This requirement is for the
life of the product, whether during or after the Agreement period of performance.
C.Hotel Motel Fire Safety Act. Sponsor agrees to ensure that all conference, meeting, convention, or
training space funded in whole or part with federal funds, complies with the federal Hotel and Motel
Fire Safety Act (PL 101-391, as amended). Sponsors may search the Hotel-Motel National Master List
@ http://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance or to find other
information about the Act.
D.Drug Free Workplace Certification. Sub-recipient (Sponsor) shall make an ongoing, good faith effort
to maintain a drug-free workplace pursuant to the specific requirements set forth in 2 C.F.R. Part
1536 Subpart B. Additionally, in accordance with these regulations, the recipient organization shall
identify all known workplaces under its federal awards, and keep this information on file during the
performance of the award. Sponsors who are individuals must comply with the drug-free provisions
set forth in 2 C.F.R. Part 1536 Subpart C. The consequences for violating this condition are detailed
under 2 C.F.R. Part 1536 Subpart E.
E.Management Fees. Management fees or similar charges in excess of the direct costs and approved
indirect rates are not allowable. The term “management fees or similar charges” refers to the
expenses added to direct costs in order to accumulate and reserve funds for ongoing business
expenses, unforeseen liabilities or for other similar costs that are not allowable. Management fees or
similar charges may not be used to improve or expand the project funded under this Agreement,
except for the extent authorized as a direct cost of carrying out the scope of work.
F.Trafficking in Persons and Trafficking Victim Protection Act of 2000 (TVPA). This provision
applies only to a sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor), if any.
Sub-recipient (Sponsor) shall include the following statement in all sub-awards made to any private
entity under this Agreement.
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“You as the sub-recipient, your employees, sub-awardees under this award, and
sub-awardees’ employees may not engage in severe forms of trafficking in persons during the
period of time that the award is in effect; procure a commercial sex act during the period of
time that the award is in effect; or use forced labor in the performance of the award or
sub-awards under this Award.”
The sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor) must inform RCO
immediately of any information you receive from any source alleging a violation of this prohibition
during the award term.
The federal agency funding this Agreement may unilaterally terminate, without penalty, the funding
award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as
amended.
G.Lobbying. The chief executive officer of this recipient agency (Sponsor) shall ensure that no grant
funds awarded under this Agreement are used to engage in lobbying of the Federal Government or in
litigation against the United States, unless authorized under existing law. The recipient (Sponsor) shall
abide by its respective Cost Principles (OMB Circulars A-21, A-87, and A-122), which generally
prohibits the use of federal grant funds for litigation against the United States, or for lobbying or other
political activities.
The Sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall
include the language of this provision in award documents for all sub-awards exceeding $100,000,
and require that sub-awardees submit certification and disclosure forms accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any Sponsor who makes a prohibited
expenditure under 40 C.F.R. Part 34 or fails to file the required certification or lobbying forms shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each expenditure.
All contracts awarded by Sponsor shall contain, when applicable, the anti-lobbying provisions as
stipulated in the Appendix at 40 C.F.R. Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act, Sponsor affirms that it is not a non-profit
organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a
non-profit organization described in Section 501(c)(4) of the code but does not and will not engage in
lobbying activities as defined in Section 3 of the Lobbying Disclosure Act.
H.Reimbursement Limitation. If the Sponsor expends more than the amount of RCO funding in this
Agreement in anticipation of receiving additional funds from the RCO, it does so at its own risk. RCO
is not legally obligated to reimburse the Sponsor for costs incurred in excess of the RCO approved
budget.
I.Disadvantaged Business Enterprise Requirements. The Sponsor agrees to comply with the
requirements of EPA’s Utilization of Small, Minority and Women’s Business Enterprises in
procurements made under this award.
J.Minority and Women’s Business Participation. Sponsor agrees to solicit and recruit, to the
maximum extent possible, certified minority owned (MBE) and women owned (WBE) businesses in
purchases and contracts initiated after the effective date of this Agreement.
These goals are expressed as a percentage of the total dollars available for purchase or agreement
and are as follows:
Purchased Goods 8% MBE 4% WBE
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USFS Number:
Project Number:
Purchased Services 10% MBE 4% WBE
Professional Services 10% MBE 4% WBE
Meeting these goals is voluntary and no agreement award or rejection shall be made based on
achievement or non-achievement of the goals. Achievement of the goals is encouraged, however, and
Sponsor and ALL prospective bidders or people submitting qualifications shall take the following
affirmative steps in any procurement initiated after the effective date of this Agreement:
1.Include qualified minority and women’s businesses on solicitation lists.
2.Assure that qualified minority and women’s business are solicited whenever they are potential
sources of services or supplies.
3.Divide the total requirements, when economically feasible, into smaller tasks or quantities, to
permit maximum participation by qualified minority and women’s businesses.
4.Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women’s businesses.
5.Use the services and assistance of the State Office of Minority and Women’s Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department
of Commerce, as appropriate.
K.MBE/WBE Reporting. In accordance with the deviation from 40 C.F.R. §33.502, signed November 8,
2013, DBE reporting is limited to annual reports and only required for assistance agreements where
one or more the following conditions are met:
1.There are any funds budgeted in the contractual/services, equipment or construction lines of
the award;
2.$3,000 or more is included for supplies; or
3.There are funds budgeted for subawards or loans in which the expected budget(s) meet the
conditions as
4.Described in items (a) and (b).
When completing the form, recipients (Sponsors) should disregard the quarterly and
semi-annual boxes in the reporting period Section 1B of the form. For annual submissions, the
reports are due by October 30th of each year or 90 days after the end of the project period,
whichever comes first.
The reporting requirement is based on planned procurements. Recipients (Sponsors) with
funds budgeted for non-supply procurement and/or $3,000 or more in supplies are required to
report annually whether the planned procurements take place during the reporting period or
not. If no procurements take place during the reporting period, the recipient should check the
box in Section 5B when completing the form.
MBE/WBE reports should be sent to the DBE Coordinator in the Sponsor’s region. Contact
information can be found at http://www.epa.gov/osbp/contactpage.htm. The coordinators also
can answer any questions.
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USFS Number:
Project Number:
Final MBE/WBE reports must be submitted within 90 days after the project period of the grant
ends. To be in compliance with regulations, the Sponsor must submit a final MBE/WBE report.
Non-compliance may impact future competitive grant proposals. The current EPA Form
5700-52A can be found at the EPA Office of Small Business Program’s Home Page at
http://www.epa.gov/osbp/dbe_reporting.htm.
L.Procurement involving an EPA Financial Assistance Agreement. Pursuant to 40 C.F.R. § 33.301,
the Sponsor agrees to make the following six good faith efforts whenever procuring construction,
equipment, services and supplies under an EPA financial assistance agreement, and to require that
sub-recipients (Sponsors), and prime contractors also comply. Records documenting compliance with
the six good faith efforts shall be retained:
1.Ensure Disadvantaged Business Enterprise (DBEs) are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment activities. For
Indian Tribal, State and Local and Government Sponsors, this will include placing DBEs on
solicitation lists and soliciting them whenever they are potential sources.
2.Make information on forthcoming opportunities available to DBEs and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that
encourages and facilitates participation by DBEs in the competitive process. This includes,
whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar
days before the bid or proposal closing date.
3.Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local Government Sponsors, this will
include dividing total requirements when economically feasible into smaller tasks or quantities
to permit maximum participation by DBEs in the competitive process.
4.Encourage contracting with a consortium of DBEs when an agreement is too large for one of
these firms to handle individually.
5.Use the services and assistance of the Small Business Administration (SBA) and the Minority
Business Development of the Department of Commerce.
6.If the Sponsor awards subcontracts, require the Sponsor to take the steps in paragraphs (a)
through (e) of this section.
M.Lobbying & Litigation. By signing this Agreement, the Sponsor certifies that none of the funds
received from this Agreement shall be used to engage in the lobbying of the Federal Government or in
litigation against the United States unless authorized under existing law.
The chief executive officer of this Sponsor agency shall ensure that no grant funds awarded under
this Agreement are used to engage in lobbying of the Federal Government or in litigation against the
United States unless authorized under existing law. The Sponsor shall abide by its respective
Attachment in 2 C.F.R. Part 200, which prohibits the use of federal grant funds for litigation against
the United States or for lobbying or other political activities.
For subawards exceeding $100,000, EPA requires the following certification and disclosure forms:
1.Certification Regarding Lobbying, EPA Form 6600-06:
http://www.epa.gov/ogd/AppKit/form/Lobbying_sec.pdf
2.Disclosure of Lobbying Activities, SF LLL: http://www.epa.gov/ogd/AppKit/form/sflllin_sec.pdf
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USFS Number:
Project Number:
3.Legal expenses required in the administration of Federal programs are allowable. Legal
expenses for prosecution of claims against the Federal Government are unallowable.
N.Payment to Consultants. EPA participation in the salary rate (excluding overhead) paid to individual
consultants retained by recipients (Sponsors) or by a recipients’ (Sponsor’s) contractors or
subcontractors shall be limited to the maximum daily rate for Level IV of the Executive Schedule
(formerly GS-18), to be adjusted annually. This limit applies to consultation services of designated
individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include
transportation and subsistence costs for travel performed (the recipient will pay these in accordance
with his/her normal travel reimbursement practices).
Subagreements with firms for services that are awarded using the procurement requirements in 40
C.F.R. Parts 30 or 31, are not affected by this limitation unless the terms of the contract provide the
recipient (Sponsor) with responsibility for the selection, direction and control of the individual who will
be providing services under the contract at an hourly or daily rate of compensation. See 40 C.F.R. §
30.27(b) or 40 C.F.R. § 31.369(j), as applicable, for additional information.
As of January 1, 2014, the limit is $602.24 per day $75.28 per hour.
O.Peer Review. Where appropriate, prior to finalizing any significant technical products the Principal
Investigator (PI) of this project must solicit advice, review, and feedback from a technical review or
advisory group consisting of relevant subject matter specialists. A record of comments and a brief
description of how respective comments are addressed by the PI will be provided to the Project
Monitor prior to releasing any final reports or products resulting from the funded study.
P.International Travel (Including Canada). All International Travel must be approved by the US
Environmental Protection Agency’s Office of International and Tribal Affairs (OITA) BEFORE travel
occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA
approval. Please contact your Partnership Project manager as soon as possible if travel is planned
out of the country, including Canada and/or Mexico, so that they can submit a request to the EPA
Project Officer if they approve of such travel.
Q.Unliquidated Obligations (ULO). Sub-recipients, and all sub-awardees of Sub-Recipients, if any,
should manage their agreement and subaward funding in ways that reduce the length of time that
federal funds obligated and committed to subaward projects are unspent (not yet drawn down through
disbursements to sub-recipients and sub-awardees).
ORDER OF PRECEDENCESECTION 36.
This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state
laws. The provisions of the Agreement shall be construed to conform to those laws. In the event of a direct
and irreconcilable conflict between the terms of this Agreement and any applicable statute, rule, or policy or
procedure, the conflict shall be resolved by giving precedence in the following order:
1.Federal law and binding executive orders;
2.Code of federal regulations;
3.Terms and conditions of a grant award to the state from the federal government;
4.Federal grant program policies and procedures adopted by a federal agency that are required
to be applied by federal law;
5.State law (constitution, statute);
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USFS Number:
Project Number:
6.Washington Administrative Code;
7.Funding board or RCO policies.
LIMITATION OF AUTHORITYSECTION 37.
Only RCO’s Director or RCO’s delegate by writing (delegation to be made prior to action) shall have the
authority to alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such
alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or
binding unless made as a written amendment to this Agreement and signed by the RCO Director or delegate.
WAIVER OF DEFAULTSECTION 38.
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any
provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall
not be construed to be a modification of the terms of the Agreement unless stated to be such in writing,
signed by the director, or the director’s designee, and attached as an amendment to the original Agreement.
APPLICATION REPRESENTATIONS – MISREPRESENTATIONS OR INACCURACY OR
BREACH
SECTION 39.
The funding board and RCO rely on the Sponsor’s application in making its determinations as to eligibility for,
selection for, and scope of, funding grants. Any misrepresentation, error or inaccuracy in any part of the
application may be deemed a breach of this Agreement.
SPECIFIC PERFORMANCESECTION 40.
The funding board and RCO may enforce this Agreement by the remedy of specific performance, which
usually will mean completion of the project as described in this Agreement and/or enforcement of long-term
obligations. However, the remedy of specific performance shall not be the sole or exclusive remedy available
to RCO. No remedy available to the funding board or RCO shall be deemed exclusive. The funding board or
RCO may elect to exercise any, a combination of, or all of the remedies available to it under this Agreement,
or under any provision of law, common law, or equity, including but not limited to seeking full or partial
repayment of the grant amount paid and damages.
TERMINATION AND SUSPENSIONSECTION 41.
The funding board and RCO will require strict compliance by the Sponsor with all the terms of this Agreement
including, but not limited to, the requirements of the applicable statutes, rules and all funding board and RCO
policies, and with the representations of the Sponsor in its application for a grant as finally approved by the
funding board. For federal awards, notification of termination will comply with 2 C.F.R. § 200.340.
A.For Cause.
1.The funding board or the director may suspend or terminate the obligation to provide funding
to the Sponsor under this Agreement:
a.If the Sponsor breaches any of the Sponsor's obligations under this Agreement;
b.If the Sponsor fails to make progress satisfactory to the funding board or director
toward completion of the project by the completion date set out in this Agreement .
Included in progress is adherence to milestones and other defined deadlines; or
c.If the primary and secondary Sponsor(s) cannot mutually agree on the process and
actions needed to implement the project;
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USFS Number:
Project Number:
2.Prior to termination, the RCO or the funding board shall notify the Sponsor in writing of the
opportunity to cure. If corrective action is not taken within 30 days or such other time period
that the director or board approves in writing, the Agreement may be terminated. In the event
of termination, the Sponsor shall be liable for damages or other relief as authorized by law
and/or this Agreement.
3.RCO reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Sponsor from incurring additional obligations of funds during the investigation of
any alleged breach and pending corrective action by the Sponsor, or a decision by the RCO to
terminate the Contract.
B.For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in
part when it is in the best interest of the state. If this Agreement is so terminated, RCO shall be liable
only for payment required under the terms of this Agreement prior to the effective date of termination .
A claimed termination for cause shall be deemed to be a "Termination for Convenience" if it is
determined that:
1.The Sponsor was not in default; or
2.Failure to perform was outside Sponsor’s control, fault or negligence.
C.Rights of Remedies of the RCO.
1.The rights and remedies of RCO provided in this Agreement are not exclusive and are in
addition to any other rights and remedies provided by law.
2.In the event this Agreement is terminated by the funding board or director , after any portion of
the grant amount has been paid to the Sponsor under this Agreement, the funding board or
director may require that any amount paid be repaid to RCO for redeposit into the account
from which the funds were derived. However, any repayment shall be limited to the extent it
would be inequitable and represent a manifest injustice in circumstances where the project will
fulfill its fundamental purpose for substantially the entire period of performance and of
long-term obligation.
D.Non Availability of Funds. The obligation of the RCO to make payments is contingent on the
availability of state and federal funds through legislative appropriation and state allotment. If amounts
sufficient to fund the grant made under this Agreement are not appropriated to RCO for expenditure
for this Agreement in any biennial fiscal period, RCO shall not be obligated to pay any remaining
unpaid portion of this grant unless and until the necessary action by the Legislature or the Office of
Financial Management occurs. If RCO participation is suspended under this section for a continuous
period of one year, RCO’s obligation to provide any future funding under this Agreement shall
terminate. Termination of the Agreement under this section is not subject to appeal by the Sponsor.
1.Suspension: The obligation of the RCO to manage contract terms and make payments is
contingent upon the state appropriating state and federal funding each biennium. In the event
the state is unable to appropriate such funds by the first day of each new biennium RCO
reserves the right to suspend the Agreement, with ten (10) days written notice, until such time
funds are appropriated. Suspension will mean all work related to the contract must cease until
such time funds are obligated to RCO and the RCO provides notice to continue work.
DISPUTE HEARINGSECTION 42.
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6.9.b
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USFS Number:
Project Number:
Except as may otherwise be provided in this Agreement, when a dispute arises between the Sponsor and the
funding board, which cannot be resolved, either party may request a dispute hearing according to the process
set out in this section. Either party’s request for a dispute hearing must be in writing and clearly state:
A.The disputed issues;
B.The relative positions of the parties;
C.The Sponsor’s name, address, project title, and the assigned project number.
In order for this section to apply to the resolution of any specific dispute or disputes, the other party
must agree in writing that the procedure under this section shall be used to resolve those specific
issues. The dispute shall be heard by a panel of three persons consisting of one person chosen by
the Sponsor, one person chosen by the director, and a third person chosen by the two persons initially
appointed. If a third person cannot be agreed on, the third person shall be chosen by the funding
board’s chair.
Any hearing under this section shall be informal, with the specific processes to be determined by the
disputes panel according to the nature and complexity of the issues involved. The process may be
solely based on written material if the parties so agree. The disputes panel shall be governed by the
provisions of this Agreement in deciding the disputes.
The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that
panel shall be without the authority of either or both parties to perform, as necessary, or is otherwise
unlawful.
Request for a disputes hearing under this section by either party shall be delivered or mailed to the
other party. The request shall be delivered or mailed within thirty (30) days of the date the requesting
party has received notice of the action or position of the other party which it wishes to dispute. The
written agreement to use the process under this section for resolution of those issues shall be
delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by
the receiving party of the request.
All costs associated with the implementation of this process shall be shared equally by the parties.
ATTORNEYS’ FEESSECTION 43.
In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own
attorney fees and costs.
GOVERNING LAW/VENUESECTION 44.
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In
the event of a lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally
proper; otherwise venue shall be in a county where the project is situated, if venue there is legally proper, and
if not, in a county where venue is legally proper. The Sponsor, by execution of this Agreement acknowledges
the jurisdiction of the courts of the State of Washington.
PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS THE
SPONSOR
SECTION 45.
In the cases where this Agreement is between the funding board (which includes the State of Washington for
purposes of this Agreement) and a federally recognized Indian Tribe, the following terms and conditions apply,
but only between those parties:
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USFS Number:
Project Number:
A.Notwithstanding the above venue provision, if the State of Washington intends to initiate legal action
against a federally recognized Indian tribe relating to the performance, breach, or enforcement of this
Agreement, it shall so notify the Tribe. If the Tribe believes that a good faith basis exists for subject
matter jurisdiction of such an action in federal court, the Tribe shall so notify the State within five days
of receipt of such notice and state the basis for such jurisdiction. If the Tribe so notifies the State, the
State shall bring such action in federal court, otherwise the State may sue the Tribe in the Thurston
County Superior Court, or such other superior court where venue is proper, if not proper in Thurston
County. Interpretation of the Agreement shall be according to applicable State law, except to the
extent preempted by federal law. In the event suit is brought in federal court and the federal court
determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal
Party, then the State may bring suit in Thurston County Superior Court or such other superior court
where venue is proper, if not proper in Thurston County.
B.Any judicial award, determination, order, decree or other relief, whether in law or equity or otherwise,
resulting from such actions under subsection A above, shall be binding and enforceable on the
parties. Any money judgment or award against a Tribe, tribal officers, or employees, or the State of
Washington, its agencies, or its officers and employees may exceed the amount of funding awarded
under this Agreement.
C.As requested by RCO, the Tribe shall provide to RCO its governing requirements and procedures for
entering into Agreement with RCO and waiving its sovereign immunity. In addition, the tribe shall
provide to RCO all authorizations the Tribe requires to authorize the person(s) signing the Agreement
on the Tribe’s behalf to bind the Tribe and waive the Tribe’s sovereign immunity as provided herein.
D.The Tribe hereby waives its sovereign immunity for suit in federal and state court for the limited
purposes of allowing the State to bring and prosecute to completion such actions relating to the
performance, breach, or enforcement of this Agreement as provided in subsection A above, and to
bring actions to enforce any judgment arising from such actions. This waiver is not for the benefit of
any third party and shall not be enforceable by any third party or by any assignee of the parties. In any
enforcement action, the parties shall bear their own enforcement costs, including attorneys’ fees.
For purposes of this provision, the State includes the funding board, the RCO, and any other state agencies
as the term “agency” is broadly understood to include, but not be limited to, departments, commissions,
boards, divisions, bureaus, committees, offices, councils, societies, etc.
SEVERABILITYSECTION 46.
The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for
any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the
Agreement.
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City Council Agenda Item
Meeting Date: 04/17/2018
Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities
Staff Lead: Rob Chave
Department: Planning Division
Preparer: Rob Chave
Background/History
The City Council Planning, Parks & Public Works Committee discussed this subject on October 10, 2017
and the full Council forwarded the issue to the Planning Board on October 17, 2017. An introductory
presentation was given to the Planning Board on January 10, 2018, with a follow-up discussion on
February 28, 2018. The Board held a public hearing and made its recommendation on March 14, 2018.
The Council held a public hearing on April 3, 2018.
Staff Recommendation
Adopt the ordinance (Exhibit 1).
Narrative
The City Council held a public hearing on this subject on April 3, 2018, and voted to direct the City
Attorney to prepare an ordinance for adoption (the draft ordinance is contained in Exhibit 1).
The Planning Board held a public hearing on this subject on March 14, 2018, and recommended that the
City Council amend the Critical Areas portion of the Edmonds Community Development Code (ECDC) to
provide for more flexibility in approving select vegetation removal with specified critical areas.
Exhibits:
1. Draft ordinance for adoption
2. City Council minutes of April 3, 2018.
Attachments:
Exhbit 1: Draft Ordinance for Adoption
Exhibit 2: City Council Minutes of 2018-04-03
6.10
Packet Pg. 255
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING SECTION 23.40.220 ECDC ENTITLED “ALLOWED ACTIVITIES” TO AMEND
VEGETATION REMOVAL REQUIREMENTS; PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the allowed activities section of the ECDC 23.40.220 includes a provision
for doing invasive species removal to protect and/or restore critical areas, which currently
includes a threshold that if the removal of invasive species exceeds 1500 square feet in a 3-year
period, a consultant study is required; and
WHEREAS, the City Council determined that this requirement could be a deterrent or
barrier to community groups or non-profits doing restoration work, and forwarded the issue to
the Planning Board for consideration and recommendation; and
WHEREAS, the Planning Board has recommended the inclusion of a provision that
allows an organization that has demonstrated expertise and experience in the restoration or
invasive removal activity to do a restoration or enhancement activity without hiring a consultant;
and
WHEREAS, the City Council has determined that this provision would encourage
appropriate restoration projects and provides assurance as to the quality of the restoration; and
WHEREAS, the City Council has determined that minor wording edits should be made to
ECDC 23.40.220(8)(a) to clarify the language regarding hand tools and update the time
requirement from three years to one year;
NOW THEREFORE;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 23.40.220 of the ECDC, entitled “Allowed activities,” is hereby
amended to read as follows (new text is shown in underline; deleted text is shown in strike-
through):
6.10.a
Packet Pg. 256 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
23.40.220 Allowed activities.
A. Critical Area Report. Activities allowed under this title shall have been reviewed and
permitted or approved by the city of Edmonds or other agency with jurisdiction, but do not
require submittal of a critical area report, unless such submittal was required previously for the
underlying permit. The director may apply conditions to the underlying permit or approval to
ensure that the allowed activity is consistent with the provisions of this title to protect critical
areas.
B. Required Use of Best Management Practices. All allowed activities shall be conducted using
the best management practices that result in the least amount of impact to the critical areas. Best
management practices shall be used for tree and vegetation protection, construction management,
erosion and sedimentation control, water quality protection, and regulation of chemical
applications. The city may observe or require independent inspection of the use of best
management practices to ensure that the activity does not result in degradation to the critical
area. Any incidental damage to, or alteration of, a critical area shall be restored, rehabilitated, or
replaced at the responsible party’s expense.
C. Allowed Activities. The following activities are allowed:
1. Permit Requests Subsequent to Previous Critical Areas Review. Development permits
and approvals that involve both discretionary land use approvals (such as subdivisions,
rezones, or conditional use permits) and construction approvals (such as building permits)
if all of the following conditions have been met:
a. The provisions of this title have been previously addressed as part of another
approval;
b. There have been no material changes in the potential impact to the critical area
or buffer since the prior review;
c. The permit or approval has not expired or, if no expiration date, no more than
five years have elapsed since the issuance of that permit or approval;
d. There is no new information available that is applicable to any critical area
review of the site or particular critical area; and
6.10.a
Packet Pg. 257 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
e. Compliance with any standards or conditions placed upon the prior permit or
approval has been achieved or secured;
2. Modification to Structures Existing Outside of Critical Areas and/or Buffers. Structural
modification of, addition to, or replacement of a legally constructed structure existing
outside of a critical area or its buffer that does not further alter or increase the impact to
the critical area or buffer and there is no increased risk to life or property as a result of the
proposed modification or replacement;
3. Modifications to Existing Structures within Critical Areas and/or Buffers. Modification
to a legally constructed structure existing within a critical area or buffer shall be allowed
when the modification:
a. Does not increase the footprint of the structure; and
b. Does not increase the impact to the critical area or buffer; and
c. Does not increase risk to life or property as a result of the proposed
modification or replacement.
Additions to legally constructed structures existing within a critical area or buffer that do
increase the existing footprint of development shall be subject to and permitted in
accordance with the development standards of the associated critical area type (see
ECDC 23.50.040 and 23.90.040). This provision shall be interpreted to supplement the
provisions of the Edmonds Community Development Code relating to nonconforming
structures in order to permit the full reconstruction of a legal nonconforming building
within its footprint;
4. Development Proposals within Interrupted Stream or Wetland Buffers. Adjacent areas
that may be physically separated from a stream or wetland due to existing, legally
established structures or paved areas may be exempted from the prescribed buffer widths
if proven scientifically to be functionally isolated from the stream or wetland. The
director will require the applicant to provide a site assessment and functional analysis
documentation report by a qualified critical area consultant that demonstrates the
interrupted buffer area is functionally isolated. The director shall consider the hydrologic,
6.10.a
Packet Pg. 258 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
geologic, and/or biological habitat connection potential and the extent and permanence of
the physical separation;
5. Activities within the Improved Right-of-Way. Replacement, modification, installation,
or construction of utility facilities, lines, pipes, mains, equipment, or appurtenances,
when such facilities are located within the improved portion of the public right-of-way or
a city-authorized private roadway, except those activities that alter a wetland or
watercourse, such as culverts or bridges, or result in the transport of sediment or
increased storm water;
6. Minor Utility Projects. Utility projects that have minor or short-duration impacts to
critical areas, as determined by the director in accordance with the criteria below, and
which do not significantly impact the function or values of a critical area(s); provided,
that such projects are constructed with best management practices and additional
restoration measures are provided. Minor activities shall not result in the transport of
sediment or increased storm water. Such allowed minor utility projects shall meet the
following criteria:
a. There is no practical alternative to the proposed activity with less impact on
critical areas;
b. The activity involves the placement of utility pole(s), street sign(s), anchor(s),
or vault(s) or other small component(s) of a utility facility; and
c. The activity involves disturbance of an area less than 75 square feet;
7. Public and Private Pedestrian Trails. New public and private pedestrian trails subject to
the following:
a. The trail surface shall be limited to pervious surfaces and meet all other
requirements, including water quality standards set forth in the current editions of
the International Residential Code and International Building Code, as adopted in
ECDC Title 19;
b. Critical area and/or buffer widths shall be increased, where possible, equal to
the width of the trail corridor, including disturbed areas;
6.10.a
Packet Pg. 259 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
c. Trails proposed to be located in landslide or erosion hazard areas shall be
constructed in a manner that does not increase the risk of landslide or erosion and
in accordance with an approved geotechnical report; and
d. Trails located only in the outer 25 percent of critical areas buffers, and located
to avoid removal of significant trees. Where existing legally established
development has reduced the width of the critical areas buffer, trails may be
placed in the outer 25 percent of the remaining critical area buffer. The trail shall
be no more than five feet in width and for pedestrian use only. Raised boardwalks
utilizing nontreated pilings may be acceptable.
Allowances for trails within the inner 75 percent of critical areas buffers are
provided within applicable sections of Chapters 23.50 through 23.90 ECDC;
8. Select Vegetation Removal Activities. The following vegetation removal activities:
a. The removal of the following vegetation with hand labor and hand-held
equipment tools for the purpose of habitat restoration when the area of work is
under 1,500 square feet in area as calculated cumulatively over three years per
year:
i. Invasive and noxious weeds;
ii. English ivy (Hedera helix);
iii. Himalayan blackberry (Rubus discolor, R. procerus);
iv. Evergreen blackberry (Rubus laciniatus);
v. Scot’s broom (Cytisus scoparius); and
vi. Hedge and field bindweed (Convolvulus sepium and C. arvensis);
Removal of these invasive and noxious plant species shall be restricted to hand
removal unless permits or approval from the appropriate regulatory agencies have
been obtained for approved biological or chemical treatments or other removal
techniques. All removed plant material shall be taken away from the site and
appropriately disposed of. Plants that appear on the Washington State Noxious
6.10.a
Packet Pg. 260 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
Weed Control Board list of noxious weeds must be handled and disposed of
according to a noxious weed control plan appropriate to that species.
For activities intended to protect or restore habitat in wetlands or fish and wildlife
habitat conservation areas, vegetation removal under this section may exceed the
1,500 square foot limitation if:
i. The activity is proposed and managed by a non-profit or other
organization, approved by the City, that has demonstrated expertise and
experience in the restoration or invasive removal activity; and,
ii. The project sponsor provides a specific proposal identifying the scope
and location of the project, provides for project supervision, and includes a
monitoring and inspection schedule acceptable to the City and approved
by the appropriate City department;
b. The removal of trees from critical areas and buffers that are hazardous, posing a
threat to public safety, or posing an imminent risk of damage to private property;
provided, that:
i. The applicant submits a report from an ISA- or ASCA-certified arborist
or registered landscape architect that documents the hazard and provides a
replanting schedule for the replacement trees;
ii. Tree cutting shall be limited to pruning and crown thinning, unless
otherwise justified by a qualified professional. Where pruning or crown
thinning is not sufficient to address the hazard, trees should be removed or
converted to wildlife snags;
iii. All vegetation cut (tree stems, branches, etc.) shall be left within the
critical area or buffer unless removal is warranted due to the potential for
disease or pest transmittal to other healthy vegetation or unless removal is
warranted to improve slope stability;
iv. The land owner shall replace any trees that are removed with new trees
at a ratio of two replacement trees for each tree removed (2:1) within one
year in accordance with an approved restoration plan. Replacement trees
6.10.a
Packet Pg. 261 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
may be planted at a different, nearby location if it can be determined that
planting in the same location would create a new hazard or potentially
damage the critical area. Replacement trees shall be species that are native
and indigenous to the site and a minimum of one to two inches in diameter
at breast height (dbh) for deciduous trees and a minimum of six feet in
height for evergreen trees as measured from the top of the root ball;
v. If a tree to be removed provides critical habitat, such as an eagle perch,
a qualified wildlife biologist shall be consulted to determine timing and
methods of removal that will minimize impacts; and
vi. Hazard trees determined to pose an imminent threat or danger to public
health or safety, to public or private property, or of serious environmental
degradation may be removed or pruned by the land owner prior to
receiving written approval from the city; provided, that within 14 days
following such action, the land owner shall submit a restoration plan that
demonstrates compliance with the provisions of this title;
c. Measures to control a fire or halt the spread of disease or damaging insects
consistent with the State Forest Practices Act, Chapter 76.09 RCW; provided, that
the removed vegetation shall be replaced in kind or with similar native species
within one year in accordance with an approved restoration plan;
d. Chemical Applications. The application of herbicides, pesticides, organic or
mineral-derived fertilizers, or other hazardous substances, if necessary, as
approved by the city; provided, that their use shall be restricted in accordance
with State Department of Fish and Wildlife Management Recommendations and
the regulations of the State Department of Agriculture, the U.S. Environmental
Protection Agency, and Department of Ecology; and
e. Unless otherwise provided, or as a necessary part of an approved alteration,
removal of any vegetation or woody debris from a fish and wildlife habitat
conservation area or wetland shall be prohibited;
6.10.a
Packet Pg. 262 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
9. Minor Site Investigative Work. Work necessary for land use submittals, such as
surveys, soil logs, percolation tests, and other related activities, where such activities do
not require construction of new roads or significant amounts of excavation. In every case,
impacts to the critical area shall be minimized and disturbed areas shall be immediately
restored; and
10. Navigational Aids and Boundary Markers. Construction or modification of
navigational aids and boundary markers.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance, being an administrative function of the city
council, is not subject to referendum and shall take effect five (5) days after passage and
publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY:
BY JEFF TARADAY
6.10.a
Packet Pg. 263 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE: ORDINANCE NO.
6.10.a
Packet Pg. 264 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
10
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 23.40.220 ECDC ENTITLED “ALLOWED ACTIVITIES”
TO AMEND VEGETATION REMOVAL
REQUIREMENTS; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
6.10.a
Packet Pg. 265 Attachment: Exhbit 1: Draft Ordinance for Adoption (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
6.10.b
Packet Pg. 266 Attachment: Exhibit 2: City Council Minutes of 2018-04-03 (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
6.10.b
Packet Pg. 267 Attachment: Exhibit 2: City Council Minutes of 2018-04-03 (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
6.10.b
Packet Pg. 268 Attachment: Exhibit 2: City Council Minutes of 2018-04-03 (Ordinance amending ECDC 23.40.220(C)(8), Critical Areas Allowed Activities)
City Council Agenda Item
Meeting Date: 04/17/2018
Authorization to award a construction contract for the Seaview Park Infiltration Facility
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 10, 2018, staff presented this to the Parks and Public Works committee and it was forwarded to
the April 17th consent agenda for approval.
Staff Recommendation
Award construction contract to Dungeness Construction Corporation in the amount of $248,806.00 and
authorize a management reserve of $37,320 for changes and unforeseen conditions during construction.
Narrative
The project will install an infiltration facility at Seaview Park underneath the existing parking lot. The
proposed drainage facility will include a diversion structure connected to an existing 24” stormwater
pipe, a swirl concentrator water quality treatment device, one distribution chamber with four infiltration
wells and catch basins at each end for maintenance access and an overflow connection back to the
existing 24” stormwater pipe.
Project costs are being funded by a Department of Ecology Stormwater Grant and the 422
Stormwater Utility Fund.
On March 27, 2018, the City received ten (10) bids for the Seaview Park Infiltration Facility Project. The
bids ranged from a low of $248,806.00 to a high of $401,438.00. The engineer’s estimate was
$273,364.00. Dungeness Construction Corporation submitted the low responsive bid. A review of the
low responsive bidder’s record has been completed. Construction is expected to begin on August 1st and
be completed by October 2018.
Attachments:
Exhibit A - Bid Tab Summary
Exhibit B - Budget
6.11
Packet Pg. 269
1 $248,806.00
2 $257,017.73
3 $271,948.21
4 $300,890.74
5 $338,251.00
6 $342,259.95
7 $368,011.00
8 $369,832.00
9 $380,905.00
10 $401,438.00
Non-Collusion
Affidavit
Y - N
Y
Y
Y
Y
Y
Y
Y
Y
SBQ-1
Y
Y
Y
YY
Y
Y
Y
Y
Y
Y
Y
Y
ERRG Y Y YY
Welwest Construction, Inc.Y Y YY
A-1 Landscaping and Construction, Inc.Y Y YY
Road Construction Northwest, Inc.Y Y YY
Trimaxx Construction, Inc.Y Y YY
Kamins Construction Y Y YY
Thomco Construction, Inc.Y Y YY
Redtail, LLC Y Y YY
D & G Backhoe Inc.Y Y YYY
P-3
5% Bid Bond
Y - N
BB-1P-6
Cert of Equal
Employment Opp.
Report
Y - N
Dungeness Construction Corporation Y Y
NCA-1 EOR-1
CITY OF EDMONDS
PROJECT NAME: Seaview Park Infiltration Facility PROJECT No.: E5FD City No.: c479 Engineer's Estimate: $273,364
Federal Aid: N/A
Bid Date: 03/27/2018
CONTRACTOR
Proposal Signed &
Bid Price Filled-In
Y - NBASE BID
All Addenda
Acknowledged
Y - N
Statement of
Bidder Qual.
Y - N
S:\Capital\CAPITAL PROJECTS\E5FD Seaview Park Infiltration Facility\Construction\600 Bids & Contracts\605 Bid Evaluation\Seaview Park Infiltration Bid Tab Sheet 1 of 1
6.11.a
Packet Pg. 270 Attachment: Exhibit A - Bid Tab Summary (Authorization to award a construction contract for the Seaview Park Infiltration Facility)
Seaview Park Infiltration Facility
Proposed Construction Budget
Description Amount
Contract Award $248,806.00
Construction Management, Inspection & Testing $70,000.00
Management Reserve (15%) $37,320.00
Total = $356,126.00
Construction Funding
Funding Amount
Dept of Ecology Stormwater Grant ‐ Construction $427,500.00
Dept of Ecology Stormwater Grant ‐ Construction Management $63,400.50
422 Funds Available for Seaview Park Infiltration Facility $163,633.50
Total = $654,534.00
Exhibit B
6.11.b
Packet Pg. 271 Attachment: Exhibit B - Budget (Authorization to award a construction contract for the Seaview Park Infiltration Facility)
City Council Agenda Item
Meeting Date: 04/17/2018
Final Acceptance of the Frances Anderson Center Bandshell Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On September 27, 2016 Council awarded a contract to K-A General Construction Contractor, LLC in the
amount of $141,420.33 for the Frances Anderson Center Bandshell Replacement Project.
On January 3, 2017 Council authorized the budget amendment of $48,000 from December 2016 to be
classified as management reserve, for the purpose of following the purchasing policies.
On February 7, 2017, Council authorized an additional $32,000 for management reserve.
On April 10, 2018, staff presented this to the Parks and Public Works committee and it was forwarded to
the April 17th consent agenda for approval.
Staff Recommendation
Accept project.
Narrative
On October 27, 2016, K-A General Construction Contractor, LLC was given the Notice to Proceed for
construction, stipulating 90 working days for completion. The project scope included demolition of the
existing bandshell, site preparation for the new structure, erection of the new Owner furnished
bandshell and related site improvements.
The contract award amount was $141,420.33 and Council approved a management reserve of
$12,880.00. During the course of the contract, five revised-cost change orders totaling $72,051.87 were
written against the project. A reconciliation change order for $7,499.86 was written for project
closeout. The project is complete and the final cost paid to K-A General Construction Contractor, LLC
was $220,972.06.
6.12
Packet Pg. 272
City Council Agenda Item
Meeting Date: 04/17/2018
Authorization for Mayor to sign a Supplemental Agreement with Murraysmith for the 2019 Sewerline
Replacement
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On March 21, 2017, Council approved a Professional Services Agreement with Murraysmith to provide
design services for the 2018 and 2019 Sewerline Replacement Projects.
On March 6, 2018, Council approved a Supplemental Agreement with Murraysmith to provide design
services for the 2019 Sewerline Replacement Project.
On April 10, 2018, staff presented this to the Parks and Public Works committee and it was forwarded to
the April 17th consent agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Supplemental Agreement.
Narrative
The City issued a Request for Qualifications (RFQ) in November 2016 to hire a consultant to provide
design engineering services for the 2018 and 2019 Sewerline Replacement Projects. The City received
statements of qualifications from nine engineering firms and the selection committee selected
Murraysmith (formerly MSA) to provide design engineering services for the 2018 and 2019 Sewerline
Replacement Projects.
On March 21, 2017 Council approved Murraysmith to be the consultant to provide design services for
the 2018 and 2019 Sewerline Replacement Projects and authorized the mayor to sign the Professional
Services Agreement for the projects that were scheduled to be designed as part of the 2018 Sewerline
Replacement Project.
On March 6, 2018, Council approved Supplemental Agreement #1 to design the 2019 sewerline projects.
The City negotiated a consultant fee of $201,365 to complete this work. The majority of the 2019 work
will be funded by the Sewer Utility Fund and a small portion will be paid by the Water Utility fund for
one site where watermain will be replaced.
The proposed Supplemental Agreement #2 adds two more sites to the overall project design. These two
pipe segments were added to the 2019 sewerline project after videos were performed in Mid-March.
The videos showed one segment as heavily corroded, which does not allow our staff to do their standard
cleaning maintenance without heavily damaging the pipe. The other showed a significant sag in a long
6.13
Packet Pg. 273
portion of the pipe, which increases the chance of blockages and backups. Both pipe segments will
require that new pipe be installed. The additional cost for Supplement #2 is $48,355 bringing the entire
Contract amount to $524,105.
Attachments:
Supplemental Agreement with Murraysmith
Site Map
6.13
Packet Pg. 274
Original Contract No.
Supplemental Agreement 2 No.
CITY OF EDMONDS
121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
DAVE EARLING
MAYOR
SUPPLEMENTAL AGREEMENT 2 TO PROFESSIONAL SERVICES AGREEMENT 2019 Sewerline Replacement Project
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and
Murraysmith, hereinafter referred to as the “Consultant”, entered into an underlying agreement
for design, engineering and consulting services with respect to a project known as 2019
Sewerline Replacement Project, dated March 29, 2017 and amended on March 20, 2018: and
WHEREAS, two additional sites have been identified to create a design, bid, build
package for projects to be constructed in 2019 (Phase 2); NOW, THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of March 29, 2017 between the parties, as amended
by Supplemental Agreement No. 1 dated March 20, 2018 incorporated by this reference as fully
as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $274,385 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, and which was increased by $201,365 by
Supplemental Agreement No. 1, is hereby amended to include an additional not to exceed
amount of $48,355 for the additional scope of work identified in Exhibit A to this supplemental
agreement. As a result of this supplemental agreement, the total contract amount is increased to
a new total not-to-exceed amount of $524,105 ($274,385, plus $201,365, plus $48,355).
6.13.a
Packet Pg. 275 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E8GA.2019 Sewerline Replacement\Murraysmith.Supp 2.doc
1.3 Exhibit B to the underlying agreement, as amended by Supplemental Agreement No. 1,
consisting of the rate and cost reimbursement schedule is hereby further amended to include the
form set forth on the attached Exhibit B to this Supplemental Agreement No. 2, incorporated by
this reference as fully as if herein set forth.
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth in Supplemental Agreement Nos. 1 and
2, but only as set forth herein.
DONE this day of , 20 .
CITY OF EDMONDS MURRAYSMITH
By: By:
Mayor David O. Earling Title:
ATTEST/AUTHENTICATE:
________________________________ Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
6.13.a
Packet Pg. 276 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E8GA.2019 Sewerline Replacement\Murraysmith.Supp 2.doc
STATE OF WASHINGTON )
)ss
COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
6.13.a
Packet Pg. 277 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 1
SCOPE OF WORK
CITY OF EDMONDS 2019 SANITARY SEWER REPLACEMENT PROJECT
SUPPLEMENT #2 - ADDITIONAL SITES ENGINEERING SERVICES BACKGROUND
Murraysmith, Inc. is currently under contract for preliminary and final design engineering services for the 2019 Sanitary Sewer Replacement project. This current work program includes seven individual project sites at various locations within the City’s collection system. The City would like to add two sites to the 2019 Sanitary Sewer Replacement project. This scope of work includes
preliminary and final design engineering service for the two additional sites. The specific project
locations are described below and as shown in the attached documents, as provided by the City.
• Site 8: 80th Ave. W, at the intersection with 189th Pl. SW
• Site 9: 195th St. SW, at the intersection with 76th Ave. W
SCOPE OF WORK
Task 1 - Project Management and Coordination This task provides for additional management of the project and coordination with the project team associated with adding the two sites. Elements of this task will include: 1.1 Correspondence and Coordination with City - All communication will be coordinated
through the City’s Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Not Used
1.3 Kick-off and Project Coordination Meetings – Further participate in project kick-off meeting with City staff and key team members to discuss the project, review project schedule and discuss key elements of the project. In addition, further participate in up to four (4) project coordination or review meetings with City staff to discuss project elements.
1.4 Quality Assurance/Quality Control (QA/QC) - Perform in-house quality assurance reviews of all deliverables.
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer Replacement project.
EXHIBIT A
6.13.a
Packet Pg. 278 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 2
Task 2 – Data Gathering and Utility Coordination This task consists of data gathering and utility coordination work associated with the two additional sites. Elements of this task will include:
2.1 Data Collection and Review - Work under this subtask includes gathering and reviewing all
relevant data to complete the preliminary engineering tasks. A number of documents and
reports will be requested and reviewed as part of this task, including record drawings and CCTV inspections and deficiency reports. Murraysmith will develop a formal “Request for Information” process and coordinate with the City during data collection to ensure all necessary information is gathered for the project. This will also include obtaining the City
of Lynnwood’s construction standards.
2.2 Utility Coordination and Analysis - Acquire utility system mapping, perform a utility
conflict analysis and identify potential utility conflicts. Develop a list of potential conflict
locations to obtain specific utility information, including dimensions, location and depth, utilizing potholing techniques on an as-needed basis. City Responsibilities:
• City to provide CCTV inspection and deficiency reports
• City to provide all available as-built documents for City facilities Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer Replacement project. Task 3 – Preliminary Design This task provides for preliminary engineering design services for the proposed two additional project sites and includes the following elements:
3.1 Plans (30% Design Completion Level) - Using the project information developed in the previous tasks, prepare preliminary design drawings to the 30% design completion level.
Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 3.2 Engineer’s Opinion of Probable Construction Cost - A preliminary engineer’s opinion of probable construction cost to 30% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for the
project.
Assumptions:
• Murraysmith will follow the City’s cost estimating policy in preparing the Engineer’s
Opinion of Probable Construction Cost.
• Cost estimates for each site will be prepared as separate bid schedules.
6.13.a
Packet Pg. 279 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 3
City Responsibilities:
• Complete review of the preliminary design drawings, engineer’s opinion of probable construction cost and all supporting documentation with verbal or written comments. City
review period is assumed to be 2 weeks.
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be
incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer
Replacement project.
Task 4 – Final Design
This task will produce final plans for the project with direction from the preliminary design work
task for the two additional sites that will be incorporated into the 2019 Sewer Replacement bid package. Final design plans will be presented at the 60% and 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. Elements of this task will include:
4.1 Plans, Specifications, and Estimate (60% and 90% Design Completion Level)
A. The preliminary design drawings (30% design completion level) will be revised and
further developed to incorporate comments from the City’s review of the preliminary design. Develop design plans and engineer’s opinion of probable construction cost to approximately 60% and 90% design completion level. A total of two additional drawings with sewer plan and profile are anticipated.
B. Murraysmith will prepare technical specifications and appendices to support the additional of the two sites. Specifications will be prepared based on the WSDOT Standard Specifications, latest edition.
C. An engineer’s opinion of probable construction cost will be developed and will
include a schedule of estimated quantities, unit prices, and total construction cost for the two additional sites. D. Submit 60% and 90% design package, including complete plan set, specifications,
project schedule and engineer’s opinion of probable construction cost, to the City for
review and comment.
4.2 Final Bid Ready Plans, Specifications & Estimate A. The 90% design package will be revised and further developed to incorporate comments from the City’s review of the 90% design. Develop design plans, project
schedule and engineer’s opinion of probable construction cost that are ready for
bidding. Revise bid proposal quantities to reflect a bid-ready design package. B. Submit stamped and signed bid-ready Contract Documents to City for distribution.
6.13.a
Packet Pg. 280 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 4
4.3 Constructability Review - Provide a limited constructability review of the proposed improvements in support of the City’s constructability review and identify issues that could affect the construction of the improvements as designed or the construction schedule.
4.4 Not used
4.5 Coordination with the City of Lynnwood – Site 9 discharges into the City of Lynnwood’s
collection system. Contact the City of Lynnwood to review the project and identify any
project constraints or requirements.
Assumptions:
• Murraysmith shall apply a Washington Professional Engineer’s stamp with signature and
date on the final bid-ready edition of the sewer design plans and specifications.
• City will take the lead in preparing permits and coordinating project elements with key stakeholders, including franchised utilities and public as affected by the project.
• Review comments will be received in a complete, single submittal. Multiple rounds of
review comments on the same design completion submittal are not anticipated.
• The need for restoration plans is not anticipated. The Contractor shall be responsible for restoration in accordance with the specifications.
• Contractor shall be responsible for the development of traffic control and erosion control plans.
• Murraysmith will follow the City’s cost estimating policy in preparing the Engineer’s Opinion of Probable Construction Cost.
• Cost estimates and design plans for each site will be prepared as separate bid schedules.
City Responsibilities:
• Complete technical review of the documents at 60% and 90% design completion level with
verbal or written comments. City review period for the submittal is 2 weeks.
• City to provide a constructability review of the proposed improvements.
• City will take the lead in coordinating any State and Federal permits.
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer
Replacement project.
Task 5 –Support During Bid Period (Limited) This task includes supporting the City on an as-needed basis in providing assistance associated with
the two additional project sites during bidding of the project. Anticipated elements of this task
include:
5.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors, equipment suppliers and other vendors regarding the project, plans and specifications. Maintain a written record of communications during the bidding process. Prepare and issue any addenda as necessary to clarify the contract documents.
Assumptions:
6.13.a
Packet Pg. 281 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 5
• Murraysmith’s support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget.
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer
Replacement project.
Task 6 –Support During Construction (Limited) This task represents minimal involvement by Murraysmith, associated with the two additional
project sites, during construction in support of the City’s on-site inspector and construction
management staff. Murraysmith’s services will be provided on an as-needed basis and will be limited to incidental support and periodic collaboration with the City and the construction contractor, all at the direction of the City. Anticipated elements of this task will include:
6.1 Not Used 6.2 Clarifications and Changes - At the request of the City, Murraysmith will assist with issuing clarifications to the construction contractor and producing design changes if necessary.
6.3 Record Drawings (As-built Drawings) - Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City.
Assumptions:
• Murraysmith’s support services during construction will be performed up to the extent of the fee estimate for the Construction Management Assistance task, unless otherwise approved in
advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget.
• For the purpose of developing this scope of work and associated fee estimate, two (2) clarifications.
• Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. City Responsibilities:
• City will provide the initial review of all requests for information.
• City will provide on-site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor.
• City will provide a single copy of complete and fully-coordinated construction markups for
production of record drawings.
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be
incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer Replacement project.
6.13.a
Packet Pg. 282 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 6
Task 7 – Surveying Services (Subconsultant Services) This task will provide surveying and base mapping services for the two additional sites prepared by a licensed professional surveyor, which will be used to produce the design plans for the project.
Surveying will be conducted by Murraysmith’s subconsultant Duane Hartman & Associates, Inc.
(DHA). Murraysmith will coordinate the extent of the survey and review and provide comment on the base mapping to the surveyor. This task includes the following elements: 7.1 Control - Horizontal control (NAD 83/91) and vertical control (NAVD 88) shall be established from the nearest approved City control monument for each of the various project sites. Control monument selection and survey methodology to be used shall be coordinated with and approved by the City prior to beginning the control survey. All survey control
work shall be recorded in a field book. 7.2 Utility Locates – Order and perform design locates (surface markings) of all known underground utilities and coordinate with City crews to physically locate all water service and sewer connections in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as-built drawings obtained.
7.3 Survey Scope – Show all known utilities including individual service lines, water meters,
curb stops, water and gas valves, manholes, catch basins, power poles, buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of-way, centerline, property boundaries and easements on plans. Locate and map all private
structures within City right-of-way and easements. Show property lines and field check street addresses. 7.4 Base Mapping - The preliminary survey base map will be submitted electronically for review in PDF format. Base mapping will be provided at a scale of 1-inch = 20-feet and topographic contours at 2-foot intervals. Provide full-size hard copies of the final survey control drawing for project use.
Assumptions:
• Right-of-way limits will be shown using available GIS and AutoCAD information
• Surveyor will provide private utility locator to perform locating services
City Responsibilities:
• City crews to locate and surface mark all water service connections and sewer laterals in advance of field surveys
• Review electronic copy of base map and provide written comments
• Coordinate right-of-entry for surveying on private property Murraysmith Deliverables to City:
6.13.a
Packet Pg. 283 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 7
• Deliverables and information associated with the addition of the two project sites will be incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer Replacement project.
Task 8 – Geotechnical Engineering and Environmental Support (Subconsultant Services)
This task will provide geotechnical engineering services for the two additional sites in accordance with the City’s policy for Geotechnical Engineering Requirements for Utility Projects. The geotechnical engineering work will be conducted by Murraysmith’s subconsultant, Landau
Associates, and will include field investigations (borings), laboratory testing, technical evaluation,
and design recommendations. Murraysmith will coordinate proposed exploration boring locations and review and provide comment on the Geotechnical Report. This task includes the following elements:
8.1 Preliminary Site Assessment - Review geologic maps, soil surveys, and available
geotechnical reports in the vicinity regarding subsurface soil and groundwater conditions. Review available reports and the Department of Ecology’s data base to assess the potential for encountering contaminated soils. Prepare traffic control plan and obtain right-of-way permitting for geotechnical investigation field work. Obtain utility clearance and review
utility locates performed under the previous task. Perform site visit and assessment.
8.2 Geotechnical Field Study - Explore subsurface soil and groundwater conditions along the proposed alignment by drilling up to two (2) exploration borings approximately 10 to 20 feet below ground surface. Borings will be located in close proximity to the proposed sewer line
replacement. It is anticipated that traffic control equipment and flaggers will be necessary
for this work. The drilling, sampling, and groundwater observations will be accomplished under the direction of an experienced geotechnical engineer or engineering geologist from Landau
Associates. A detailed log of materials and conditions uncovered during the course of the
work will be maintained. Field testing shall be according to appropriate ASTM Standards and soil samples will be collected and transported to a laboratory for further testing. Once the samples are collected, each boring will be backfilled with imported materials and patched with concrete as applicable.
8.3 Data Reduction and Laboratory Analysis - Laboratory tests will be conducted to provide data on the important physical characteristics of the soils for engineering studies and analyses. The laboratory tests will be limited to standard classification tests, such as moisture content, particle size distribution and triaxial strength tests, as appropriate.
8.4 Geotechnical Report - Engineering analysis and evaluation of data obtained in prior subtasks will be performed and incorporated into the Geotechnical Report identified in the original scope of work for the 2019 Sanitary Sewer Replacement project.
Assumptions:
• Field investigation services will be scheduled to allow City to provide adequate notification to public
• Up to two exploration borings are anticipated
6.13.a
Packet Pg. 284 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds MURRAYSMITH 2019 Sewer Replacement, Supplement #2 April 2018 Page 8
City Responsibilities:
• City crews to locate and surface mark all water service connections and sewer laterals in advance of borings
• Provide right-of-way use permit and City owned utility locates for exploration program
• Review proposed boring locations and make site visit to confirm proposed exploration program
• Provide available existing geotechnical investigation documents from past projects within
the project vicinity
Murraysmith Deliverables to City:
• Deliverables and information associated with the addition of the two project sites will be
incorporated into the deliverables of the original scope of work for the 2019 Sanitary Sewer Replacement project. Task 9 – Not Used Task 10 – Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated work not specifically identified in the scope of work tasks defined above. Such work items will be undertaken only after written authorization from the City.
ESTIMATED SCHEDULE Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and incorporate this work into the 2019 Sanitary Sewer Replacement project schedule.
6.13.a
Packet Pg. 285 Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
Princ. Princ.Prof.Eng.Tech.Admin.Eng. VIEng. VEng. IVDes. IIIVII$248$239$152$134$143$99TJP TCL SMT DJB HCM ANB2DHALandauMileageCADDPrint & ReproductionTask 1 - Project Management and Coordination1.1Correspondence and Coordination w/City31371,439$ -$ -$ -$ 10$ 1,449$ 1.2Not Used 0-$ -$ -$ -$ 10$ 10$ 1.3Kick-off and Project Coordination Meetings224800$ -$ -$ -$ 800$ 1.4QA/QC41271,535$ -$ -$ -$ 10$ 1,545$ Subtotal927000183,774$ -$ -$ -$ -$ -$ 30$ 3,804$ Task 2 - Data Gathering and Utility Coordination2.1Data Collection and Review1236954$ -$ -$ -$ 10$ 964$ 2.2Utility Coordination and Analysis25181,117$ -$ -$ 43$ -$ 1,160$ Subtotal104810142,071$ -$ -$ -$ -$ 43$ 10$ 2,124$ Task 3 - Preliminary Design3.130% Plans3668233,604$ -$ 144$ -$ 3,748$ 3.2Engineer's Opinion of Const. Cost1135802$ -$ -$ -$ -$ 802$ Subtotal407980284,406$ -$ -$ -$ -$ 144$ -$ 4,550$ Task 4 - Final Design4.1Plans, Specs, & Estimate (60%, 90%)2101412385,608$ -$ 216$ -$ 5,824$ 4.2Final Bid Ready PS&E1467182,661$ -$ 126$ -$ 2,787$ 4.3Constructability Review1113639$ -$ -$ -$ -$ 639$ 4.4Not Used 0-$ -$ -$ -$ -$ -$ 4.5Coordination with the City of Lynnwood66121,716$ -$ -$ -$ -$ 1,716$ Subtotal4121261907110,624$ -$ -$ -$ -$ 342$ -$ 10,966$ Task 5 - Support during Bid Perioed (Limited)5.1Bidder Inquiries and Addenda112116910$ -$ 18$ -$ 928$ Subtotal1012116910$ -$ -$ -$ -$ 18$ -$ 928$ Task 6 - Support during Construction (Limited)6.1Not Used 0-$ -$ -$ -$ -$ 6.2Clarifications and Changes122271,106$ -$ -$ 36$ -$ 1,142$ 6.3Record Drawings1236849$ -$ -$ 54$ -$ 903$ Subtotal103450131,955$ -$ -$ -$ -$ 90$ -$ 2,045$ Task 7 - Surveying Services (Subconsultant)1124572$ 7,382$ 7,382$ 36$ 7,990$ Subtotal0011204572$ 7,382$ -$ 7,382$ -$ 36$ -$ 7,990$ Task 8 - Geotech Eng (Subconsultant)1214686$ 9,262$ 9,262$ -$ -$ 9,948$ Subtotal1021004686$ -$ 9,262$ 9,262$ -$ -$ -$ 9,948$ Task 9 - Not Used0-$ -$ -$ -$ -$ -$ -$ Subtotal0000000-$ -$ -$ -$ -$ -$ -$ -$ Task 10 - Unanticipated Task Reserve (As Needed)6,000$ -$ -$ -$ -$ 6,000$ Subtotal00000006,000$ -$ -$ -$ -$ -$ -$ 6,000$ TOTAL213465136115830,998$ 7,382$ 9,262$ 16,644$ -$ 673$ 40$ 48,355$ ExpensesMileage:Current IRS Rate ($0.545/mile)CADD Hardware/Software:$18.00/hourPrinting and Reproduction:At CostTASKMURRAYSMITH LABOR HOURSESTIMATED FEESTotal HoursMurraysmith LaborSubconsultantsSubconsultantTotalExpensesTotalEXHIBIT B-1CITY OF EDMONDSSUPPLEMENT #2 - ADDITIONAL SITESPROPOSED FEE ESTIMATE2019 SANITARY SEWER REPLACEMENT PROJECTCity of EdmondsApril 2018MURRAYSMITHEngineers/Planners2019 Sewer Replacement, Supplement #2Page 1 6.13.aPacket Pg. 286Attachment: Supplemental Agreement with Murraysmith (Supp. Murraysmith for 2019 Sewerline Replacement)
City of Edmonds Mapbook
2019 Sewerline Replacement Project Sites
Site 1
Site 4
Site 5
Site 7
(Survey Only)
Site 6
Site 3
Site 2
Supplement 2
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Site 8
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Site 9
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196th St SW
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Pine St
84th Ave W220th St SW88th Ave W208th St SW
7 4 t h A v e W68th Ave W9th Ave NBowdoin Wy 212th St SW
Dayton St
T a lbo t R d
N 205th St/244th St SW3rdAveS Lund's Gulch Rd
Olympic Ave200th St SW
168th St SW
224th St SW
Timber Ln80thAveW95th Pl W75th PL W96th Ave W72nd Ave WMe
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Maplewood DrSunset Ave N206th St SW
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66th Ave WN 205th St/244th St SW74th Ave W80th Ave W§¨¦I-5
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6.13.b
Packet Pg. 287 Attachment: Site Map (Supp. Murraysmith for 2019 Sewerline Replacement)
City Council Agenda Item
Meeting Date: 04/17/2018
Amendments to ECC 8.48 to Address Parking Regulation Issues
Staff Lead: Assistant Chief Jim Lawless
Department: Police Services
Preparer: James Lawless
Background/History
As a result of various Council mandated changes to the on street parking configuration on Sunset Ave.,
requisite modifications/amendments to ECC 8.48 must be made in order for those changes to be legally
enforceable. Once those changes are adopted into the code, the corresponding changes can be made to
on street markings and signage so that there is proper, legal notification and the regulations can be fully
enforced.
This item was presented to the Public Safety, Personnel and Planning Committee on April 10, 2018. The
committee directed the item be placed on the consent agenda for the April 17, 2018 regular Council
Meeting.
Staff Recommendation
It is the recommendation of staff that this item be approved by Council via the Consent Agenda.
Narrative
Over the course of approximately 18 - 24 months, Council authorized several pilot projects addressing
various parking/pedestrian concerns be evaluated along Sunset Ave. At the present time, the Edmonds
City Code contains a patchwork of parking ordinances that are not in alignment with the Council's vision
for Sunset Ave. Once the final configuration was determined, including hourly parking limits, the ECC
required updating in order to conform to that configuration and allow the various changes to be legally
enforceable via parking citation. Once the changes are adopted, the proper signage and roadway
markings can be installed to ensure proper notification to the parking public.
The attached ordinance outlines the necessary changes and was prepared by the City Attorney's Office.
Attachments:
FINAL Ordinance Amending ECC 8.48 3.29
6.14
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN SECTIONS OF ECC
8.48 TO ADDRESS PARKING REGULATION ISSUES;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
WHEREAS, certain parking regulation and enforceability issues have arisen on
Sunset Avenue, and in the City of Edmonds, generally, relating in part to certain sections of the
parking provisions of the Edmonds City Code (“ECC”); and
WHEREAS, after review and discussion, the City Council has determined that
it is appropriate to amend Chapter 8.48 ECC (“Parking”) to address these issues; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 8.48.135 of the ECC Angle parking required – Designation
of affected streets is hereby amended to read as follows (deleted text in strikethrough; new text
in underline):
8.48.135 Angle parking required – Designation of affected streets.
In accordance with the provisions of RCW 46.61.575(3) and Chapter 46.90 RCW
.270(4), angle parking is permitted and required on the following streets in the
designated areas and locations:
A. The west side of Sunset Avenue from Edmonds Street, north for a distance of 330
feet;
B.A. The north side of Bell Street from Fifth Avenue North, east for a distance of 150
feet; and
C.B. The south side of Bell Street from Fifth Avenue North, east for a distance of 150
feet.
[Ord. 3564 § 1, 2005].
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Packet Pg. 289 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
Section 2. Section 8.48.137 of the ECC Other than angle parking prohibited is
hereby amended to read as follows (new text in underline):
8.48.137 Other than angle parking prohibited.
When the city council by ordinance has designated that angle parking is required along
any street or portion thereof, and when signs are erected in each block of said street or
portion thereof, giving notice of such requirement, no person shall stop, stand or park
any vehicle except in conformance with angle parking requirements on such signs
and/or curb or pavement markings established by the traffic engineer to regulate said
parking.
[Ord. 3564 § 1, 2005].
Section 3. Section 8.48.167 of the ECC Parking within spaces required is
hereby amended to read as follows (new text in underline):
8.48.167 Parking within spaces required.
No person shall park a vehicle such that it occupies more than one marked parking
space within the limited parking areas set forth in ECC 8.48.160 and 8.64.065.
[Ord. 3564 § 1, 2005].
Section 4. Section 8.48.169 of the ECC Parking for disabled persons is hereby
amended to read as follows (deleted text in strikethrough; new text in underline):
8.48.169 Parking for disabled persons.
A. A person who has received a current and valid special disabled person’s card, decal
or license plate from the Washington State Department of Licensing under RCW
46.16.381 Chapter 46.19 RCW shall be allowed to park a vehicle being used to
transport such person in parking meter spaces free of charge and in nonmetered
spaces for unlimited periods of time in parking zones or areas which are otherwise
restricted as to the length of time parking is permitted except as otherwise provided in
subsection (B) of this section. This section shall have no application to those zones or
areas in which the stopping, parking or standing of all vehicles is prohibited or which
are reserved for special types of vehicles. Such person shall not be permitted the
foregoing privilege unless the person obtains and displays a distinguishing card, decal,
or license plate issued pursuant to RCW 46.16.381 Chapter 46.19 RCW.
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Packet Pg. 290 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
B. No person shall stop, stand or park a vehicle in a parking space reserved for disabled
persons provided on-street or on private property without charge without obtaining and
displaying a special license plate, card, or decal issued pursuant to RCW 46.16.381
Chapter 46.19 RCW; provided, pursuant to Chapter 46.19 RCW a time limitation of four
hours is imposed on the use of such parking spaces for on-street parking when so
signed and a time restriction of four hours is imposed on the use of nonreserved, on-
street parking spaces by vehicles displaying the special parking placards when such
time restriction is clearly posted.
C. A parking space or stall for a disabled person shall be identified as described in RCW
46.61.581 including fine, time limitation (if applicable), and tow-away information.
Notwithstanding any provision in this chapter, in accordance with RCW 46.61.581,
failure of the person owning or controlling the property where required parking spaces
are located to erect and maintain the sign is a Class 2 civil infraction under Chapter
7.80 RCW for each parking space that should be so designated. The person owning or
controlling the property where the required parking spaces are located shall ensure that
the parking spaces are not blocked or made inaccessible, and failure to do so is a Class
2 civil infraction.
D. No person shall make inaccessible the access aisle located next to a space reserved
for physically disabled persons.
E. Notwithstanding any provision in this chapter, the city’s police department is
authorized to appoint volunteers, with a limited commission, to issue notices of
infractions for violations of the city’s disabled parking regulations. Volunteers must be
at least 21 years of age and meet such additional qualifications as established by the
city’s police department. A notice of infraction issued by a volunteer appointed under
this section has the same force and effect as a notice of infraction issued by police
officers and parking enforcement officers for a violation of the city’s disabled parking
regulations.
F. The following on-street parking stalls are designated as parking for disabled persons
only:
1. The south side of James Street, 160 feet west of Sunset Avenue;
2. The west side of Railroad Avenue, 45 feet south of Main Street;
3. The west side of Second Avenue South, 102 feet south of James Street;
4. The west side of Fifth Avenue North, 85 feet south of Bell Street;
5. The west side of Sixth Avenue North, 40 feet north of Bell Street;
6. The west side of Seventh Avenue North, four stalls, 165 feet south of
Sprague Street;
7. The north side of Main Street, two stalls, directly in front of Francis Anderson
Center main entry;
8. The north side of Dayton Street, directly across from 720 Dayton;
9. The west side of Fifth Avenue, 30 feet south of Howell Way;
10. The west side of Second Avenue South, 32 feet south of Main Street;
11. The east side of Third Avenue South, 110 feet south of Main Street;
12. The west side of Fourth Avenue South, 95 feet south of Main Street;
13. The north side of Bell Street, 34 feet west of Fourth Avenue North;
14. The northbound Sixth Avenue, directly across from 411 Sixth Avenue, 16
feet south of alley;
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Packet Pg. 291 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
15. The westbound Edmonds Street, 30 feet west of Third Avenue North;
16. The south side of Main Street, directly in front of 414 Main Street;
17. The west side of Sunset Avenue, 33 feet north of Edmonds Street;
18. The west side of Sunset Avenue, directly in front of 322 Sunset
Avenue, and
19. The west side of Sunset Avenue, directly in front of 606 Sunset
Avenue.
[Ord. 3564 § 1, 2005].
Section 5. Section 8.48.170 of the ECC Parking signs or other notice required
is hereby amended to read as follows (new text in underline):
8.48.170 Parking signs or other notice required.
Whenever by this title or any other ordinance of this city any parking time limit
is imposed or parking prohibited on designated streets, it shall be the duty of
the city traffic engineer to erect appropriate signs giving notice thereof;
provided, however, that the city traffic engineer may designate such no
parking zone by painting the curb yellow, in lieu of or in addition to posting no
parking signs. The words “no parking” may also be painted on such yellow
curb. Alternatively, the city traffic engineer may designate such no parking
zone by painting yellow striping on the pavement. If this option is chosen,
either the words “no parking” must be painted on the street adjacent to the
yellow striping, or “no parking” signs must be erected adjacent to the yellow
striping. No regulations imposing parking time limits or prohibiting parking
shall be effective unless the signs and/or curb or pavement markings
authorized herein are in place at the time of any alleged infraction. The words
“Tow Away Zone” shall be added to signs in areas where impoundment is
authorized under this chapter.
[Ord. 3564 § 1, 2005].
Section 6. Section 8.48.210 of the ECC Failure to respond to notice of parking
infraction is hereby deleted in its entirety (deleted text in strikethrough; the language is already
reflected in Section 8.48.200C of the ECC):
8.48.210 Failure to respond to notice of parking infraction.
RCW 46.64.020 is hereby adopted by this reference as if set forth in full
herein. Pursuant to such statute and this chapter, any person who has been
issued a notice of parking infraction and who willfully fails to respond as
provided in this chapter shall be guilty of a misdemeanor regardless of the
disposition of the notice of parking infraction. [Ord. 3564 § 1, 2005].
6.14.a
Packet Pg. 292 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
Section 7. Section 8.48.320 of the ECC Pay parking stall defined is hereby
amended to read as follows (new text in underline):
8.48.320 Pay parking stall defined.
As used in this chapter, “pay parking stall” means a space in a pay parking lot
designated by signs and/or appropriate markings on curb or pavement as a parking
space.
[Ord. 3564 § 1, 2005].
Section 8. Section 8.48.603 of the ECC Impounded without prior notice is
hereby amended to read as follows (new text in underline):
8.48.603 Impound without prior notice.
A. A vehicle may be impounded with or without citation and without giving prior notice
to its owner as otherwise required by this chapter under the following circumstances:
1. When the vehicle is impeding or is likely to impede the normal flow of vehicular or
pedestrian traffic; or
2. When the vehicle is illegally occupying a truck, commercial load, bus, loading, or
other similar zone where, by order of the director of engineering or chiefs of police or
fire, parking is limited to designated classes of vehicles or is prohibited during certain
hours, or designated days, or at all times, and where such vehicle is interfering with
the proper and intended use of such zones; or
3. When a vehicle without a special license plate, card, or decal indicating that the
vehicle is being used to transport a disabled person as defined under Chapter 46.19
RCW, as now or hereafter amended, is parked in a stall or space clearly and
conspicuously marked as being reserved for disabled persons, whether the space is
located on private property without charge or on public property; or
4. When the vehicle poses an immediate danger to public safety; or
5. When a police officer has probable cause to believe that the vehicle is stolen; or
6. When a police officer has probable cause to believe that the vehicle constitutes or
contains evidence of a crime, if impoundment is reasonably necessary in such
instance to obtain or preserve the evidence.
B. Nothing in this section shall be construed to authorize seizure of a vehicle without a
warrant where a warrant would otherwise be required by law.
[Ord. 3564 § 1, 2005].
Section 9. Section 8.48.607 of the ECC Redemption of impounded vehicles is
hereby amended to read as follows (new text in underline):
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Packet Pg. 293 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
8.48.607 Redemption of impounded vehicles.
Vehicles impounded by the city pursuant to this chapter shall be redeemed only under
the following circumstances:
A. An impounded vehicle may be redeemed only by the legal owner, the registered
owner, a person authorized in writing by the registered owner or the vehicle’s insurer,
a person who is determined and verified to have the permission of the registered
owner of the vehicle, or one who has purchased a vehicle from the registered owner
and who produces either proof of ownership or written authorization and signs a
receipt therefor.
B. Any person redeeming a vehicle properly impounded by the city shall pay the
towing contractor for the costs of impoundment (removal, towing and storage) prior to
redeeming such vehicle. The towing contractor shall accept payment as provided in
RCW 46.55.120, as now or hereafter amended.
C. Any person seeking to redeem a vehicle impounded as a result of a parking or
traffic citation has a right to a municipal court hearing to contest the validity of the
impoundment or the amount of towing and storage charges imposed. Any such
request for hearing must be in writing, in a form approved by the municipal court and
signed by such person, and received by the municipal court within 10 days after the
requesting person received notice of the impound and opportunity for a hearing. Such
hearing shall be provided as follows:
1. The court, within five days after receiving the request for a hearing, shall, in writing,
notify the towing contractor, the person requesting the hearing if not the owner, the
registered and legal owners of the vehicle, and the person or agency authorizing the
impound of the hearing date and time.
2. If all the requirements to redeem the vehicle have been satisfied, the impounded
vehicle shall be released to such person immediately, and a hearing as provided for in
ECC 8.48.608 shall be held within 90 days of the written request for a hearing.
3. If all the requirements to redeem the vehicle have not been satisfied, the
impounded vehicle shall not be released to such person until after the hearing
provided pursuant to ECC 8.48.608. Such person shall have the right to a hearing
within seven business days (Monday through Friday, excluding court holidays) of the
court’s receipt of the written request for a hearing.
4. Any person seeking a hearing who has failed to request such hearing within 10
days of receiving notice of the opportunity therefor shall be deemed to have waived
the right to a hearing, and the registered owner of the impounded vehicle shall be
liable for any towing and storage fees incurred in relation to the vehicle.
5. Redemption of vehicles impounded for violations of driving with an invalidated (i.e.
suspended or revoked) license shall be as provided under RCW 46.55.120.
[Ord. 3564 § 1, 2005].
Section 10. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
6.14.a
Packet Pg. 294 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
Section 11. Effective Date. This ordinance, being legislative in nature and an
exercise of a power delegated to the City as a corporate entity, is subject to initiative or
referendum, and shall take effect thirty (30) days after passage and publication of an approved
summary thereof consisting of the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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Packet Pg. 295 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN SECTIONS OF ECC
8.48 TO ADDRESS PARKING REGULATION ISSUES;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
6.14.a
Packet Pg. 296 Attachment: FINAL Ordinance Amending ECC 8.48 3.29 (Amendments to ECC 8.48 to Address Parking Regulation Issues)
City Council Agenda Item
Meeting Date: 04/17/2018
Ordinance Amending 5.34 (Domestic Violence)
Staff Lead: Jim Lawless
Department: Police Services
Preparer: James Lawless
Background/History
This item was presented to the Public Safety, Personnel and Planning Committee on April 10, 2018. The
committee directed the item be placed on the consent agenda for the April 17, 2018 regular Council
Meeting.
Staff Recommendation
Staff recommends and requests that this ordinance be forwarded to full Council for approval and
authorization of the Mayor's signature.
It is the recommendation of staff that this item be approved by Council via the Consent Agenda.
Narrative
In recognition of various situations and dynamics that arise during domestic violence situations, the
attached ordinance amends Edmonds City Code 5.34 (Domestic Violence) by adding several new
subsections and defining the new crimes of "Strangulation" and "Exposing Children to Domestic
Violence", both of which would be classified as a Gross Misdemeanor.
Attachments:
Ordinance Amending ECC 5.34
6.15
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ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
5.34.030 (“DOMESTIC VIOLENCE – STATE STATUTES
ADOPTED BY REFERENCE”) TO ADOPT ADDITIONAL
DOMESTIC VIOLENCE PROVISIONS; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Edmonds has adopted certain Washington state statutes
relating to domestic violence by reference in Section 5.34.030 of the Edmonds City Code (“ECC”);
and
WHEREAS, the Edmonds Police Department has recommended the adoption of
certain additional provisions relating to domestic violence to enhance the protections provided by
Section 5.34.030; and
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Section 5.34.030 ECC (“Domestic Violence – State Statutes Adopted by
Reference”) to adopt these additional provisions; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 5.34.030 of the ECC Domestic Violence – State Statutes
Adopted by Reference is hereby amended to read as follows (deleted text in strikethrough; new
text in underline):
5.34.030 Domestic violence – State statutes adopted by reference.
A. State Statutes Adopted by Reference.
The following statutes of the state of Washington as the same exist or shall hereafter be amended
are hereby adopted by reference:
6.15.a
Packet Pg. 298 Attachment: Ordinance Amending ECC 5.34 (Ordinance Amending ECC 5.34 (Domestic Violence))
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RCW
10.99.020 Definitions
10.99.030 Law enforcement officers – Training, powers, duties
10.99.040 Restrictions upon and duties of court
10.99.045 Appearances by defendant – Orders prohibiting contact
10.99.050 Restriction or prohibition of contact with victim – Procedures
10.99.055 Enforcement of orders against defendants
26.50.010 Definitions
26.50.020 Commencement of action – Jurisdiction – Venue
26.50.030 Petition for an order for protection – Availability of forms and instructional
brochures – Filing fee – Bond not required
26.50.040 Application for leave to proceed in forma pauperis
26.50.050 Hearing – Service – Time
26.50.060 Relief
26.50.070 Ex parte temporary order for protection
26.50.080 Issuance of order – Assistance of peace officer – Designation of appropriate law
enforcement agency
26.50.090 Order – Service
26.50.100 Order – Transmittal to law enforcement agency – Record in law enforcement
information system – Enforceability
26.50.110 Violation of order – Penalties
26.50.120 Violation of order – Prosecuting attorney or attorney for municipality may be
requested to assist – Costs and attorney’s fees
26.50.130 Order – Modification – Transmittal
26.50.140 Peace officers – Immunity
26.50.200 Title to real estate – Effect
26.50.210 Proceedings additional
9A.36.150 Interfering with the reporting of domestic violence
B. Domestic Violence Anti-Merger Clause.
Every person who, in the commission of a crime of domestic violence, shall commit any other
crime, may be punished therefore as well as for the crime of domestic violence, and may be
prosecuted for each crime separately.
C. Strangulation
1. A person is guilty of strangulation if, under circumstances not amounting to a felony, he
or she assaults another by means of strangulation.
2. “Strangulation” shall mean intentionally impeding normal breathing or circulation of the
blood by applying pressure on the throat or neck or by obstructing the nose or mouth of
another person.
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Packet Pg. 299 Attachment: Ordinance Amending ECC 5.34 (Ordinance Amending ECC 5.34 (Domestic Violence))
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3. Strangulation is a gross misdemeanor.
D. Exposing Children to Domestic Violence.
1. A person commits the crime of exposing children to domestic violence when he or she:
(a) Commits a crime of domestic violence, as defined in RCW 10.99.020; and
(b) The crime is committed in the immediate presence of, or is witnessed by, the
person’s or the victim’s minor child, stepchild, or a minor child residing within the
household of the person or victim.
2. For the purposes of this section, “witnessed” shall mean if the crime is seen or directly
perceived in any other manner by the child.
3. Exposing children to domestic violence is a gross misdemeanor.
[Ord. 3143 § 1, 1997; Ord. 2531, 1985].
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an administrative function of
the city council, is not subject to referendum, and shall take effect five (5) days after passage and
publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR, DAVID O. EARLING
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Packet Pg. 300 Attachment: Ordinance Amending ECC 5.34 (Ordinance Amending ECC 5.34 (Domestic Violence))
- 4 -
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
6.15.a
Packet Pg. 301 Attachment: Ordinance Amending ECC 5.34 (Ordinance Amending ECC 5.34 (Domestic Violence))
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
5.34.030 (“DOMESTIC VIOLENCE – STATE STATUTES
ADOPTED BY REFERENCE”) TO ADOPT ADDITIONAL
DOMESTIC VIOLENCE PROVISIONS; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
6.15.a
Packet Pg. 302 Attachment: Ordinance Amending ECC 5.34 (Ordinance Amending ECC 5.34 (Domestic Violence))
City Council Agenda Item
Meeting Date: 04/17/2018
Agreement With Snohomish County for Flex Funds for Social Worker Program
Staff Lead: Jim Lawless
Department: Police Services
Preparer: Scott Passey
Background/History
In 2017, Council identified funding (salary and benefits) for a social worker position for the City of
Edmonds. That position is shared with the City of Lynnwood; the social worker is an employee of the
City of Lynnwood and the City of Edmonds reimburses Lynnwood for its portion of salary/benefits. As
the position has been filled, various needs have been identified that are required for the social worker
to affectively address some of the issues/situations she works with. One of the primary needs is the
access to funds for emergency situations (food, shelter, temporary housing/transportation).
This item was presented to the Public Safety, Personnel and Planning Committee on April 10, 2018. The
committee directed the item be placed on the consent agenda for the April 17, 2018 regular Council
Meeting.
Staff Recommendation
It is the recommendation of staff that this item be approved by Council via the Consent Agenda.
Narrative
In 2017, Council identified funding (salary and benefits) for a social worker position for the City of
Edmonds. That position is shared with the City of Lynnwood; the social worker is an employee of the
City of Lynnwood and the City of Edmonds reimburses Lynnwood for its portion of salary/benefits. As
the position has been filled, various needs have been identified that are required for the social worker
to effectively address some of the issues/situations she works with. One of the primary needs is the
access to funds for emergency situations (food, shelter, temporary housing/transportation).
Funds have been identified and are available through the Snohomish County Department of Human
Services (Housing and Community Services) via a project entitled the First Responders Flex Fund. These
funds are distributed via a grant that reimburses approved expenditures made by the receiving entity
(the Edmonds Police Department). Reimbursements are filed on a monthly basis and there are quarterly
reporting requirements. This agreement requires the Mayor's signature and the program will be
overseen by Assistant Chief of Police Lawless. The amount of this year's grant is $7,114 and will be
retroactive to January 1, 2018 for reimbursable expenses.
Attachments:
FLEX_fund_agreement_040518
FLEX-Fund_SigAuthForm_2018
6.16
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Snohomish County Human Services
3000 Rockefeller Avenue, M/S 305 | Everett, WA 98201
(425) 388-7200
CONTRACT SPECIFICSContract Number: Maximum Contract Amount:
Title of Project / Service:
Start Date: End Date:
Status
Determination:CONTRACTING ORGANIZATIONAgency Name:
Address:
City, State & Zip: IRS Tax No. / EIN:
Contact Person: Unique Entity Identifier:
Telephone: Email Address:FUNDING SPECIFICSFunding Authority:
CFDA No. & Title:
FXQGLQJ6SHFLILFV:
)HGHUDO$ward Date:COUNTYProgram Division Contact Person Contact Phone
Additional terms of this Contract are set out in and governed by the following, which are incorporated herein by reference:
Basic Terms and Conditions HSD-2018- , maintained on file at the Human Services Department:
, maintained oQILOe at the Human Services Department:Business Associate Agreement BAA-2018-
Specific Terms and Conditions Attached as Exhibit A
Statement of Work Attached as Exhibit B
Approved Contract Budget Attached as Exhibit C
In the event of any inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the following order: (a)
appropriate provisions of state and federal law, (b) Specific Terms and Conditions, (c) Basic Terms and Conditions, (d) Business Associate
Agreement, (e) other attachments incorporated by reference, and (f) other documents incorporated by reference.
THE CONTRACTING ORGANIZATION IDENTIFIED ABOVE (HEREINAFTER REFERRED TO AS AGENCY), AND SNOHOMISH
COUNTY (HEREINAFTER REFERRED TO AS COUNTY), HEREBY ACKNOWLEDGE AND AGREE TO THE TERMS OF THIS
CONTRACT. SIGNATURES FOR BOTH PARTIES ARE REQUIRED BELOW. BY SIGNING, THE AGENCY IS CERTIFYING THAT IT IS
NOT DEBARRED, SUSPENDED, OR OTHERWISE EXCLUDED FROM PARTICIPATING IN FEDERALLY FUNDED PROGRAMS.
FOR THE CONTRACTING ORGANIZATION: FOR SNOHOMISH COUNTY:
(Signature) (Date) Mary Jane Brell Vujovic, Director (Date)
Department of Human Services
(Title)
)HGHUDO$ward ,'1R:)HGHUDO$JHQF\:
3URMHFW'HVFULSWLRQ
Contact (PDLO
HCS-18-70-1806-224 $7,114
First Responders Flex Fund
01/01/2018 12/31/2018 Subrecipient
City of Edmonds
250 5th Ave. N.
Edmonds, WA 98290 91-6001244
Jim Lawless 040172827
425-771-0207 james.lawless@edmondswa.gov
RCW 82.14.460
N/A
1/10th of 1% Sales Tax
N/A N/A N/A
Housing and Community Services Tyler Verda tyler.verda@snoco.org 425-262-2904
127-224
127-224
Approved Invoice Attached as Exhibit D
6.16.a
Packet Pg. 304 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit A
HCS-18-70-1806-224
City of Edmonds
Page 1 of 1
EXHIBIT A
SPECIFIC TERMS AND CONDITIONS
FIRST RESPONDERS FLEX FUND
I. TERMS AND CONDITIONS
The Chemical Dependency/Mental Health Program Fund Agreement (hereinafter
the Contract) is made by and between the County (hereinafter the County) and
the City of Edmonds (hereinafter the City). This Contract shall be in full
accordance with the Legislation, codified as Revised Code of Washington
(“RCW”) Chapters 82.14.460 and all other applicable laws, ordinances, rules and
regulations not inconsistent therewith, including licensing, permitting and
accreditation requirements, in all activities funded in whole or in part with funds
provided under this Contract.
II. OTHER REVENUES
The Agency certifies that work to be performed under this Contract will not
supplant other existing funding sources.
III. UNILATERAL AMENDMENT CLAUSE
In addition to the Unilateral Amendment provisions, contained in Section XLII. B
of the Basic Terms and Conditions referenced on the Contract Face Sheet, both
parties agree that unilateral amendments will be used to award additional funds if
they become available.
IV. COST REIMBURSEMENT
A. Flex Funds awarded under this Contract will be reimbursed on a cost
reimbursement basis in support of the Statement of Work (Exhibit B) and the
Approved Project Budget (Exhibit C).
B. The City shall submit monthly requests for reimbursement using the Approved
Invoice (Exhibit D) provided by the County.
C. The City shall submit supporting documentation for requests for
reimbursement of expenses covered by Flex Funds with the Approved Invoice
(Exhibit D). This documentation shall identify the item(s) purchased and cost
of expenses covered by Flex Funds. The City shall also maintain on record
itemized receipts of expenses covered by Flex Funds under this Contract.
6.16.a
Packet Pg. 305 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit B
HCS-18-70-1806-224
City of Edmonds
Page 1 of 1
EXHIBIT B
STATEMENT OF WORK / PROJECT DESCRIPTION
FIRST RESPONDERS FLEX FUND
I. DESCRIPTION
The Chemical Dependency/Mental Health Program Fund will provide First
Responder Flex Funds to the City in order to assist individuals/households
identified as high risk for chemical dependency or mental health issues, who
come into contact with First Responders/Social Workers and need assistance to
abate an emergency situation.
II. PROGRAM ACTIVITIES
In compliance with the terms of the Contract, the City shall perform the tasks and
services as follows:
A. The City will develop a process and means to disburse Flex Funds to First
Responders and Social Workers, not to exceed the total amount included in
the Approved Project Budget (Exhibit C).
B. Flex Funds will be provided to First Responders and Social Workers to
procure goods and/or services directly related to the needs of
individuals/households, which cannot be met through existing categorical
services or formal/informal community mechanisms. Examples of such
purchases may include, but are not limited to shelter, food, clothing, medical
care, transportation, or other basic needs.
C. Flex Funds shall not be paid directly to the individual/household receiving
emergency assistance or used for the purchase of alcohol, tobacco, vaping
products, or marijuana products. Supporting documentation for requests for
reimbursement for expenses covered by Flex Funds must be submitted
monthly, with the Approved Invoice (Exhibit D) for reimbursement.
D. Priority for Flex Funds will be given to individuals/households that are
imminently or literally homeless, or who are in a situation lacking critical
resources (i.e. seniors in need of emergency care, an individual fleeing
domestic violence).
III. REPORTS
The City will submit one brief narrative each quarter providing a description of at
least one individual or household that was able to abate an emergency situation
as a result of access to First Responder Flex Funds.
6.16.a
Packet Pg. 306 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit C
HCS-18-70-1806-224
City of Edmonds
Page 1 of 4
AGENCY NAME:
1/1/2018 to 12/31/2018
AMOUNT AMENDMENT TOTAL AMOUNT
7,114$ 7,114$
-
-
-
-
-
7,114$-$7,114$
MATCHING RESOURCES:
N/A
TOTAL MATCHING RESOURCES: N/A
%N/A AMOUNT: N/A
OTHER PROGRAM RESOURCES (Identify):
AMOUNT
TOTAL OTHER RESOURCES: -$
SOURCE FUNDING PERIOD
MATCH REQUIREMENTS FOR CONTRACT:
TOTAL FUNDS AWARDED:
N/A
1/10th of 1% 1/1/2018 to 12/31/2018
REVENUE SOURCE FUNDING PERIOD
EXHIBIT C
CONTRACT BUDGET - COST REIMBURSEMENT
FIRST RESPONDERS FLEX FUND
CONTRACT PERIOD:
FUNDS AWARDED UNDER CONTRACT:
City of Edmonds
6.16.a
Packet Pg. 307 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit CHCS-18-70-1806-224City of EdmondsPage 2 of 4FUND SOURCE FUND SOURCEFUND SOURCEFUND SOURCEFUND SOURCEFUND SOURCE1/10th of 1%Salaries/Wages-$ Benefits- Supplies/Minor Equip.- Prof. Services- Postage- Telephone- Mileage/Fares- Meals- Lodging- Advertising- Leases/Rentals- Insurance- Utilities- Repairs/Maint.- Client Flex Funds- Printing- Dues/Subscrip.- Regis./Tuition- Machinery/Equip.- Administration- Indirect- Miscellaneous- Flex Funds 7,114 7,114 Misc. Construction- Acquisition- Relocation- - TOTAL 7,114$ -$ -$ -$ -$ -$ 7,114$ -$ EXPENDITURESCATEGORYTOTALOTHER RESOURCES6.16.aPacket Pg. 308Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for
Exhibit CHCS-18-70-1806-224City of EdmondsPage 3 of 4AMOUNT7,114 7,114$ TOTALCATEGORYFlex FundsNARRATIVE (provide justification describing each category supported with funds awarded under this contract) EXPENDITURE NARRATIVECost of Flex Funds distributed to First Repsonders6.16.aPacket Pg. 309Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for
Exhibit C
HCS-18-70-1806-224
City of Edmonds
Page 4 of 4
POSITION FUND SOURCE
% OF TIME
TO FUND
SOURCE
TOTAL MONTHLY
MONTHLY
CHARGE TO
FUND SOURCE
# OF
MONTHS
TOTAL CHARGE
TO FUND
SOURCE
N/A
TOTAL: $0
NOTE: Above figures may reflect rounding
DETAIL SALARIES / WAGES
6.16.a
Packet Pg. 310 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit D
HCS-18-70-1806-224
City of Edmonds
Page 1 of 2
Number _______
INVOICE – Cost Reimbursement Contracts
Snohomish County Human Services Department-3000 Rockefeller, M/S 305, Everett, WA 98201
Estimated: Actual: Amount of Payment: $
Agency Name and Address: Contract #: HCS-18-70-1806-224
City of Edmonds Project Title:
First Responders Flex Fund
250 5th Ave. N. Contract Manager:Tyler Verda
Edmonds, WA 98290 Reporting Period: To:
AUTHORIZING SIGNATURE: _____________________________________ DATE: ______________
(sign in ink)
SUB Account Title Current Contract To Date Contract Budget
OBJ Expenditures Expenditures Budget Balance
10 Salaries/Wages
20 Personal Benefits
30 Supplies
40 Prof. Services
42 Postage
42 Telephone
43 Mileage
43 Meals
43 Lodging
44 Advertising
45 Op. Rentals/Leasing
46 Insurance
47 Utilities
48 Repair/Maintenance
49 Printing/Copying
50 Dues/Subscriptions
51 Regis./Tuition
52 Flex Funds $7,114 $7,114
TOTALS $7,114 $7,114
CONTRACTING AGENCY MATCHING FUNDS: REVIEWED FOR PAYMENT:
CURRENT PERIOD: $
AUTHORIZED FUND:
CONTRACT TO DATE: $
ATTACH: AGENCY CERTIFICATION FORM
6.16.a
Packet Pg. 311 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Exhibit D
HCS-18-70-1806-224
City of Edmonds
Page 2 of 2
SNOHOMISH COUNTY
HUMAN SERVICES DEPARTMENT
3000 ROCKEFELLER AVENUE, M/S 305
EVERETT, WA 98201
AGENCY CERTIFICATION FORM
Agency Certification: I hereby certify under penalty of perjury that the items and totals listed herein are
proper charges for materials, merchandise, or services furnished to Snohomish County, and that all goods
furnished and/or services rendered have been provided without discrimination on the grounds of race, creed,
national origin, handicap, sex, or age.
AUTHORIZING SIGNATURE: _____________________________________ DATE: ______________ (sign in ink)
Voucher Invoice Total Charged To:
Check #Vendor Refer.#Description Amount Non-Grant Grant
(Use Additional Pages as Necessary)Total:
6.16.a
Packet Pg. 312 Attachment: FLEX_fund_agreement_040518 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Rev. 11/7/17
2018 Signature Authorization Form
Effective January 1, 2018 through December 31, 2018
Human Services
Submit completed original form to:
Snohomish County Human Services, Attn: HSD Contracts, 3000 Rockefeller, M/S 305, Everett, WA 98201
Please print or type clearly all names and sign in blue ink.
SECTION 1: Official Business Name of Organization
Business Name: Date Submitted:
Mailing Address:
Street City State Zip
SECTION 2: Authorizing Authority
Signature Print or Type Name Title
SECTION 3: Authorization to Sign Contracts / Contract Amendments
Signature Print or Type Name Title
SECTION 4: Authorization to Sign Invoices / Requests for Reimbursements
Signature Print or Type Name Title
SECTION 5: Contract Delivery Designation
Email Address Print or Type Name Title
6.16.b
Packet Pg. 313 Attachment: FLEX-Fund_SigAuthForm_2018 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
Rev. 11/7/17
Signature Authorization Form Instructions
PURPOSE
The Signature Authorization Form identifies the person(s) who has the authority to sign contracts,
amendments and invoices/requests for reimbursement. The form also designates the email address for
the authorized recipient(s) of contracts and amendments from the Human Services Department.
It is important that the signatures on file with the Department are current. Whenever there is a change
in an authorized signor, a new Signature Authorization Form must be completed. The new form
supersedes the previous form. Additional forms may be requested by sending an email to
HSD.Contracts@snoco.org or by contacting your program manager.
INSTRUCTIONS
Please print the Signature Authorization Form on white paper. Complete each section where indicated
and sign in blue ink. Make a copy of the form for your records and return the signed original form to the
address below. Electronic or photocopied forms are not accepted.
Snohomish County Human Services
Attn: HSD Contracts
3000 Rockefeller Avenue, M/S 305
Everett, WA 98201
SECTION 1: Official Business Name of Organization
Complete organization name, mailing address and date form is submitted.
SECTION 2: Authorizing Authority
This section is to be completed by the person(s) who has the authority to authorize the person(s) entered
in Section 3 and Section 4 to represent your organization for these actions. Usually this person(s) will be
the board president, chair, director, CEO or other person(s) delegated by the ruling body of the
organization to act on its behalf.
SECTION 3: Authorization to Sign Contracts / Contract Amendments
Complete this section with the name of the person(s) authorized by your organization and/or board of
directors to sign contracts and contract amendments for all programs.
SECTION 4: Authorization to Sign Invoices / Requests for Reimbursements
Complete this section with the name of the person(s) authorized by your organization and/or board of
directors to sign invoices requesting reimbursement of costs and services from the Snohomish County
Human Services Department for all programs.
SECTION 5: Contract Delivery Designation
Complete this section with the name, title and email address of the person(s) who should receive (via
email) contracts for your organization.
Note: The Signature Authorization Form is not write-protected. Add additional lines to any section if
needed. Be sure to include all of the appropriate signors to cover all contracts with the Human
Services Department.
6.16.b
Packet Pg. 314 Attachment: FLEX-Fund_SigAuthForm_2018 (Agreement With Snohomish County for Flex Funds for Social Worker Program)
City Council Agenda Item
Meeting Date: 04/17/2018
First Quarter 2018 Budget Amendment
Staff Lead: Scott James
Department: Administrative Services
Preparer: Debra Sharp
Background/History
Amend the 2018 Budget Ordinance No. 4096
Staff Recommendation
Motion to approve first quarter budget amendment Ordinance No. XXXX amending the 2018 Budget.
Narrative
There are a total of 15 budget amendments.
Five of the amendments are for the General Fund. Two of the five will reduce the ending fund balance
by $27,077. They include the citywide ORCA card program and the on-call development engineering
services decision packages. The bridge loan to the Edmonds Center for the Arts is included in the budget
amendment. The net effect on the General Fund ending fund balance is zero as the loan is to be repaid
by the end of 2018. The Parks Department is moving $8,000 from repair and maintenance to supplies
for the waterfront bench replacements. The final amendment for the General Fund is a request for an
additional half time permit coordinator in the building department, which will be offset by new
revenues.
Two of the amendments move budgeted street projects between REET 1 and Fund 112 due to TIB grant
requirements, which are detailed in the decision packages. There is a third request that effects REET 1.
The Parks Department is requesting budget to fund a capital project management consultant. A similar
request was originally included in the proposed 2018 budget but removed when the Capital Projects
Manager was rejected.
There are five utility decision packages. Four of the decision packages are for capital projects. The fifth
utility decision package includes a request to hire an additional wastewater treatment plant operator.
The position would be fully funded with salary savings. There is a schedule of the savings attached to
the decision package.
The final two decision packages include transfers. The first is the transfer from the General Fund to the
three new funds. The transfers out of the General Fund were included in the original budget but we
need to add the transfers into the three new funds. There is also a transfer moving the original
$200,000 for the Marsh that sits in the Parks Construction Fund into the newly established Marsh Fund.
7.1
Packet Pg. 315
Attachments:
2018 1st Quarter Budget Amendment Ordinance
7.1
Packet Pg. 316
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4096 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund Transfers
and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations and
information which was made available; and approves the appropriation of local, state, and federal
funds and the increase or decrease from previously approved programs within the 2018 Budget;
and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 4096 adopting the final budget for the fiscal
year 2018 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E and F adopted
herein by reference.
7.1.a
Packet Pg. 317 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
2
Section 2. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED: MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
7.1.a
Packet Pg. 318 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 4096 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
7.1.a
Packet Pg. 319 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “A”: Budget Amendment Summary (April 2018)
4
2018 2018
FUND FUND BEGINNING ENDING
NO.DESCRIPTION FUND BALANCE REVENUE EXPENDITURES FUND BALANCE
001 GENERAL FUND 8,848,530 39,484,055 44,253,738 4,078,847
009 LEOFF-MEDICAL INS. RESERVE 651,630 285,650 294,270 643,010
011 RISK MANAGEMENT RESERVE FUND 881,320 19,180 - 900,500
012 CONTINGENCY RESERVE FUND 5,430,360 64,750 49,584 5,445,526
014 HISTORIC PRESERVATION GIFT FUND 7,410 5,170 5,400 7,180
017 MARSH RESTORATION & PRESERVATION FUND - 300,000 - 300,000
018 EDMONDS HOMELESSNESS RESPONSE FUND - 250,000 - 250,000
019 EDMONDS OPIOID RESPONSE FUND - 250,000 - 250,000
104 DRUG ENFORCEMENT FUND 111,460 130,560 103,252 138,768
111 STREET FUND 751,270 1,784,270 1,856,507 679,033
112 COMBINED STREET CONST/IMPROVE 960,515 3,634,203 3,747,838 846,880
117 MUNICIPAL ARTS ACQUIS. FUND 503,752 146,200 183,892 466,060
118 MEMORIAL STREET TREE 18,480 400 - 18,880
120 HOTEL/MOTEL TAX REVENUE FUND 82,000 87,960 90,550 79,410
121 EMPLOYEE PARKING PERMIT FUND 62,380 25,640 26,880 61,140
122 YOUTH SCHOLARSHIP FUND 14,910 850 1,000 14,760
123 TOURISM PROMOTIONAL FUND/ARTS 58,610 30,520 29,700 59,430
125 PARK ACQ/IMPROVEMENT 1,864,140 1,446,880 2,733,000 578,020
126 SPECIAL CAPITAL FUND 2,037,992 1,448,300 2,435,147 1,051,145
127 GIFTS CATALOG FUND 261,230 53,810 70,900 244,140
130 CEMETERY MAINTENANCE/IMPROV 225,425 180,170 213,509 192,086
136 PARKS TRUST FUND 156,800 3,150 - 159,950
137 CEMETERY MAINTENANCE TRUST FD 941,518 33,360 - 974,878
138 SISTER CITY COMMISSION 6,080 10,170 10,500 5,750
211 LID FUND CONTROL 16,210 14,400 16,450 14,160
231 2012 LTGO DEBT SERVICE FUND - 708,700 708,700 -
332 PARKS CONSTRUCTION 1,925,658 1,621,977 2,346,881 1,200,754
421 WATER 16,542,613 9,660,690 13,434,675 12,768,628
422 STORM 9,619,892 5,317,996 6,953,660 7,984,228
423 SEWER / TREATMENT PLANT 40,160,311 11,917,843 14,166,002 37,912,152
424 BOND RESERVE FUND 842,990 1,991,530 1,991,520 843,000
511 EQUIPMENT RENTAL FUND 8,236,930 1,624,640 1,662,265 8,199,305
512 Technology Rental Fund 201,600 1,268,390 1,335,413 134,577
617 FIREMEN'S PENSION FUND 222,880 69,690 75,218 217,352
Totals 101,644,896 83,871,104 98,796,451 86,719,549
7.1.a
Packet Pg. 320 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “B”: Budget Amendments by Revenue (April 2018)
5
ORD. NO.ORD. NO.ORD. NO.ORD. NO.2018
FUND FUND 4089 4094 4096 Amended
NO.DESCRIPTION 1/1/2018 1/1/2018 3/2/2018 4/2018 Budget
001 General Fund 38,783,555$ -$ 18,000$ 682,500$ 39,484,055$
009 Leoff-Medical Ins. Reserve 285,650 - - - 285,650
011 Risk Management Reserve Fund 19,180 - - - 19,180
012 Contingency Reserve Fund 64,750 - - - 64,750
014 Historic Preservation Gift Fund 5,170 - - - 5,170
017 Marsh Restoration & Preservation Fund - - - 300,000 300,000
018 Edmonds Homelessness Response Fund - - - 250,000 250,000
019 Edmonds Opioid Response Fund - - - 250,000 250,000
104 Drug Enforcement Fund 130,560 - - - 130,560
111 Street Fund 1,784,270 - - - 1,784,270
112 Combined Street Const/Improve 2,942,656 - 659,547 32,000 3,634,203
117 Municipal Arts Acquis. Fund 146,200 - - - 146,200
118 Memorial Street Tree 400 - - - 400
120 Hotel/Motel Tax Revenue Fund 87,960 - - - 87,960
121 Employee Parking Permit Fund 25,640 - - - 25,640
122 Youth Scholarship Fund 850 - - - 850
123 Tourism Promotional Fund/Arts 30,520 - - - 30,520
125 Park Acq/Improvement 1,446,880 - - - 1,446,880
126 Special Capital Fund 1,448,300 - - - 1,448,300
127 Gifts Catalog Fund 53,810 - - - 53,810
130 Cemetery Maintenance/Improv 180,170 - - - 180,170
136 Parks Trust Fund 3,150 - - - 3,150
137 Cemetery Maintenance Trust Fd 33,360 - - - 33,360
138 Sister City Commission 10,170 - - - 10,170
211 Lid Fund Control 14,400 - - - 14,400
231 2012 LTGO Debt Service fund 708,700 - - - 708,700
332 Parks Construction 1,494,534 - 127,443 - 1,621,977
421 Water 9,660,690 - - - 9,660,690
422 Storm 5,317,996 - - - 5,317,996
423 Sewer / Treatment Plant 11,566,980 - 350,863 - 11,917,843
424 Bond Reserve Fund 1,991,530 - - - 1,991,530
511 Equipment Rental Fund 1,624,640 - - - 1,624,640
512 Technology Rental Fund 1,268,390 - - - 1,268,390
617 Firemen'S Pension Fund 69,690 - - - 69,690
Totals 81,200,751$ -$ 1,155,853$ 1,514,500$ 83,871,104$
7.1.a
Packet Pg. 321 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “C”: Budget Amendments by Expenditure (April 2018)
6
ORD. NO.ORD. NO.ORD. NO.ORD. NO.2018
FUND FUND 4089 4094 4096 0 Amended
NO.DESCRIPTION 1/1/2018 1/1/2018 3/2/2018 4/2018 Budget
001 General Fund 43,086,131$ 272,000$ 186,030$ 709,577$ 44,253,738$
009 Leoff-Medical Ins. Reserve 294,270 - - - 294,270
011 Risk Management Reserve Fund - - - - -
012 Contingency Reserve Fund 49,584 - - - 49,584
014 Historic Preservation Gift Fund 5,400 - - - 5,400
017 Marsh Restoration & Preservation Fund - - - - -
018 Edmonds Homelessness Response Fund - - - - -
019 Edmonds Opioid Response Fund - - - - -
104 Drug Enforcement Fund 103,252 - - - 103,252
111 Street Fund 1,856,507 - - - 1,856,507
112 Combined Street Const/Improve 2,823,041 - 670,547 254,250 3,747,838
117 Municipal Arts Acquis. Fund 182,480 - 1,412 - 183,892
120 Hotel/Motel Tax Revenue Fund 90,550 - - - 90,550
121 Employee Parking Permit Fund 26,880 - - - 26,880
122 Youth Scholarship Fund 1,000 - - - 1,000
123 Tourism Promotional Fund/Arts 29,700 - - - 29,700
125 Park Acq/Improvement 2,432,040 - 300,960 - 2,733,000
126 Special Capital Fund 1,734,535 - 782,862 (82,250) 2,435,147
127 Gifts Catalog Fund 45,900 - - 25,000 70,900
130 Cemetery Maintenance/Improv 197,514 - 15,995 - 213,509
136 Parks Trust Fund - - - - -
137 Cemetery Maintenance Trust Fd - - - - -
138 Sister City Commission 10,500 - - - 10,500
211 Lid Fund Control 16,450 - - - 16,450
231 2012LTGO Debt Service Fund 708,700 - - - 708,700
332 Parks Construction 1,982,160 - 164,721 200,000 2,346,881
421 Water 12,270,201 - 1,025,274 139,200 13,434,675
422 Storm 6,562,877 - 273,583 117,200 6,953,660
423 Sewer / Treatment Plant 13,066,764 - 1,092,038 7,200 14,166,002
424 Bond Reserve Fund 1,991,520 - - - 1,991,520
511 Equipment Rental Fund 1,662,265 - - - 1,662,265
512 Technology Rental Fund 1,191,113 - 144,300 - 1,335,413
617 Firemen'S Pension Fund 75,218 - - - 75,218
Totals 92,496,552$ 272,000$ 4,657,722$ 1,370,177$ 98,796,451$
7.1.a
Packet Pg. 322 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “D”: Budget Amendment Summary (April 2018)
7
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 - 682,500 709,577 (27,077)
017 - 300,000 - 300,000
018 - 250,000 - 250,000
019 - 250,000 - 250,000
112 - 32,000 254,250 (222,250)
126 - - (82,250) 82,250
127 - - 25,000 (25,000)
332 - - 200,000 (200,000)
421 - - 139,200 (139,200)
422 - - 117,200 (117,200)
423 - - 7,200 (7,200)
Total Change - 1,514,500 1,370,177 144,323
7.1.a
Packet Pg. 323 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
8
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?On-Going
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 24,000 24,720 25,462 26,225 27,012
0 6,000 6,180 6,365 6,556 6,753
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $30,000 $30,900 $31,827 $32,782 $33,765
$30,000 $30,900 $31,827 $32,782 $33,765
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 15,000 15,450 15,914 16,391 16,883
New Revenue 15,000 15,450 15,914 16,391 16,883
Total Revenue and Ending Cash $30,000 $30,900 $31,827 $32,782 $33,765
62
001.000.62.524.20.11.00
If previously discussed, date(s) of discussion:
001.000.62.524.20.23.00
New Item For Council To Consider
Building permit activity has far exceeded the projections for the past several years and is
expected to continue beyond this year. This has resulted in an increase in revenues and it has
resulted in permit loads that exceed the ability of staff to meet expected service levels in the
Permit Center. The addition of a half time permit coordinator will bring the total for Building
Division coordinator positions to 3.0 FTE and will allow for more effective permit processing
and customer service.
Development Services
GENERALBuildingFund
Name:Permit Coordinator
Leif Bjorback
Total Expenses
Comments
001.000.322.10.000.00
001.000.345.83.000.00
7.1.a
Packet Pg. 324 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
9
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
5,000 15,177 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $5,000 $15,177 $0 $0 $0 $0
$20,177 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)12,677 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Other 2,500 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $15,177 $0 $0 $0 $0
Monthly CT Rebate
Total Expenses
Comments
001.000.39.508.00.00.00
n/a
New Item For Council To Consider
If previously discussed, date(s) of discussion:
Interfund Services 001.000.67.518.21.49.00
This amendment will provide ORCA Pass to all City Employees, providing service to all Sound
Transit, Community Transit,and other transit service throughout the County / connecting to
other Counties, covering the 1-year period from April 2018 through April 2019 (in support of
the City's CTR program in an effort to reduce greenhouse gas emissions). The cost
comparison for this card is $100 when purchased in bulk vs. $2,500 when bought individually
(for identical services).
Public Works
GENERALEngineeringFund
Name:Citywide ORCA Card
Bertrand Hauss
7.1.a
Packet Pg. 325 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
10
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
10,000 0 0 0 0
10,000 0 0 0 0
Const Roadway - 112.000.68.595.33.65.00 12,000 0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
Sub-Total $0 $32,000 $0 $0 $0 $0
$32,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
New Revenue 32,000 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $32,000 $0 $0 $0 $0
Inter Serv Roadway - 112.000.68.542.33.41.67
This amendment will provide funding to close-out the project and complete the
final reimbursements to the granting agencies.
Public Works
STREET
CONSTRUCTION
Engineering Fund
Name:228th St. Corridor Improvements
Rob English
E7AC/i018
New Item For Council To Consider
If previously discussed, date(s) of discussion:
Fed 112.000.333.20.205.08
Prof Serv Roadway - 112.000.68.595.33.65.41
Total Expenses
Comments
7.1.a
Packet Pg. 326 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
11
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
2,500 (2,500)0 0 0 0
Professional Serv Rdwy-112.000.68.595.33.65.41 25,250 (25,250)0 0 0 0
0 0 0 0 0 0
10,958 0 0 0 0 0
85,250 0 0 0 0 0
0 0 0 0 0 0
10,593 0 0 0 0 0
87,250 0 0 0 0 0
0 0 0 0 0 0
5,000 0 0 0 0 0
65,250 0 0 0 0 0
0 0 0 0 0 0
2,500 2,500 0 0 0 0
Prof Serv Cap Sidewalks-126.000.68.595.61.65.41 20,000 25,250 0 0 0 0
0 0 0 0 0 0
Sub-Total $314,551 $0 $0 $0 $0 $0
$314,551 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)27,750 0 0 0 0
Ending Cash: Decrease (Increase)(27,750)0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $0 $0 $0 $0 $0
New Item For Council To Consider
If previously discussed, date(s) of discussion:
Professional Services (Storm)422.000.72.594.
Professional Services (Water)421.000.74.594.34.65.41
Interfund Services (Storm)422.000.72.531.31.41.67
Inter Serv Sidewalks - 126.000.68.542.61.41.67
Interfund Serv Rdwy - 112.000.68.542.33.41.67
This amendment will program REET funds, that were originally allocated for the 238th St
Walkway project (Hwy 99 and SR 104), to the Dayton St project. The TIB funds that were
designated to pay for design and construction of a new sidewalk on Dayton St., west of 8th
Avenue have been transferred to the 238th St. Walkway project (Hwy 99 and SR104) to
replace REET funds previously allocated to the project. Please see the 238th St Walkway
decision package regarding that project.
Public Works
REET 1EngineeringFund
Name:Dayton 3rd to 9th Utility Replacement
Michele (Mike) De Lilla
E5JB/c482
Interfund Services 423.200.75.535.35.41.67
Professional Services 423.200.75.594.35.65.41
Interfund Services (Water)421.000.74.534.34.41.67
Total Expenses
Comments
126.000.39.508.30.00.00
112.000.68.508.30.00.00
7.1.a
Packet Pg. 327 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
12
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 140,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $140,000 $0 $0 $0 $0
$140,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)140,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0
Total Revenue and Ending Cash $140,000 $0 $0 $0 $0
This project amount was subtracted from fund 126 during the budget process in order to allocate
it for a Capital Project Manager. Since this position wasn't funded, these funds need to be
reallocated into both the Waterfront Redevelopment Project and Civic Field development. These
were originally identified to pay for Engineering services internal fees for review and capital
project management for these two projects. There was $40,000 allocated for Civic and $100,000
allocated for the Waterfront redevelopment project. Both these projects will still need capital
project management services whether Engineering has the capacity or we outsource it.
Parks, Recreation & Cultural Services
REET 1ParksFund
Name:Capital Project Management Services
Ccruz for Carrie Hite
Total Expenses
126.000.64.594.76.65.41
New Item For Council To Consider
If previously discussed, date(s) of discussion:
126.000.64.594.76.65.41
Comments
126.000.39.508.30.00.00
7.1.a
Packet Pg. 328 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
13
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
8,000 (8,000)0 0 0 0
0 8,000 0 0 0 0
0 25,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $25,000 $0 $0 $0 $0
$25,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)25,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $25,000 $0 $0 $0 $0
Total Expenses
Comments
127.000.64.508.30.00.00
001.000.64.576.80.31.00
127.000.64.575.50.31.00
New Item For Council To Consider
This decision package is to help fund the purchase of 11 new benches at Brackett's Landing
North. The Council authorized $8,000 previously for repairs & maintenance for powder coating.
Since that time, we have further evaluated the benches and are recommending replacement. An
additional $25,000 is needed for replacement. Since these benches have reached their almost 20
years of life, we will be reaching out to the original purchasers to re-adopt. If they don't want to
re-adopt these benches, we have a fairly lengthy waitlist of people who would like to purchase a
waterfront bench. These funds are being reqeusted out of the bench donation fund which will
then be replenished when we adopt out the new benches.
Parks, Recreation & Cultural Services
GIFTS CATALOGParksFund
Name:Waterfront Bench Replacements
Ccruz for Carrie Hite
001.000.64.576.80.48.00
If previously discussed, date(s) of discussion:
127.000.64.575.40.31.00
7.1.a
Packet Pg. 329 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
14
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
8,840 14,400 0 0 0 0
4,420 7,200 0 0 0 0
4,420 7,200 0 0 0 0
4,420 7,200 0 0 0 0
0 0 0 0 0
0 0 0 0 0 0
Sub-Total $22,100 $36,000 $0 $0 $0 $0
$58,100 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)7,200 0 0 0 0
Ending Cash: Decrease (Increase)7,200 0 0 0 0
Ending Cash: Decrease (Increase)7,200 0 0 0 0
Ending Cash: Decrease (Increase)14,400 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $36,000 $0 $0 $0 $0
Professional Services 423.000.75.535.80.41.00
Total Expenses
Comments
421.000.74.508.00.00.00
422.000.72.508.00.00.00
423.000.75.508.00.00.00
001.000.39.508.00.00.00
Professional Services 001.000.67.518.21.41.00
Professional Services 421.000.74.534.80.41.00
Professional Services 422.000.72.531.90.41.00
This budget amendment will provide on-call professional services to support the
Engineering Division with the review and inspection of private development work.
The 2018 budget includes an Engineering Tech II or III position which has not yet
been filled. In addition, development and implementaton of the new Trakit permit
system has shifted work assignments of one existing staff member away from
review and inspection work. Professional services will be provided to maintain
customer service levels. The expenditures will be off-set by the Utility Funds (60%)
and General Fund (40%).
Public Works
GENERALEngineeringFund
Name:On-Call Development Engineering Services
Rob English
New Item For Council To Consider
If previously discussed, date(s) of discussion:
7.1.a
Packet Pg. 330 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
15
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 30,000 0 0 0 0
0 90,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $120,000 $0 $0 $0 $0
$120,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)120,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $120,000 $0 $0 $0 $0
Total Expenses
Comments
421.000.74.508.00.00.00
Professional Services (Storm)422.000.72.594.
Construction(Storm)422.000.72.594.31.65.20
TBD
New Item For Council To Consider
If previously discussed, date(s) of discussion:
Interfund Services (Water)421.000.74.534.34.41.67
Professional Services (Water)421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Interfund Services (Storm)422.000.72.531.31.41.67
Replacement of waterline adjacent to Swedish Hospital Campus and replacement and
upsizing the City Owner watermain on Swedish campus. This will also improve overall
access for maintenance and allow our operations department to maintain the hospital's
water meter without shutting down water service to the main hospital tower. Design is
slated for this year with construction planned for 2019.
Public Works
WATER Engineering Fund
Name:Swedish and 76th WL Replacement
Michele (Mike) De Lilla
7.1.a
Packet Pg. 331 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
16
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
35,726 0 0 0 0 0
260,000 0 0 0 0 0
0 0 0 0 0 0
0 2,000 0 0 0 0
0 10,000 0 0 0 0
0 0 0 0 0 0
Sub-Total $295,726 $12,000 $0 $0 $0 $0
$307,726 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)12,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $12,000 $0 $0 $0 $0
If previously discussed, date(s) of discussion:
Interfund Services 423.200.75.535.35.41.67
Budget amendment to reflect the water utility fund monies needed for the design
phase portion to replace the watermain at the Maplewood site as part of the Sewer
Replacement Project.
Public Works
SEWER / TREATMENT
PLANT
Engineering Fund
Name:2019 SS Replacement
Michele (Mike) De Lilla
E8GA c516
New Item For Council To Consider
Professional Services 423.200.75.594.35.65.41
Total Expenses
Comments
Water Fund
Construction 423.200.75.594.35.65.00
Interfund Services (Water)421.000.74.534.34.41.67
Professional Services (Water)421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
7.1.a
Packet Pg. 332 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
17
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
60,542 0 0 0 0 0
203,015 0 0 0 0 0
1,777,538 0 0 0 0 0
0 2,000 0 0 0 0
0 10,000 0 0 0 0
0 98,000 0 0 0 0
0 0 0 0 0 0
Sub-Total $2,041,095 $110,000 $0 $0 $0 $0
$2,151,095 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)110,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $110,000 $0 $0 $0 $0
422.000.72.508.00.00.00
Michele (Mike) De Lilla
If previously discussed, date(s) of discussion:
Total Expenses
Comments
Professional Services (Storm)422.000.72.594.
Construction(Storm)422.000.72.594.31.65.20
E6JC/c493
Interfund Services (Water)421.000.74.534.34.41.67
New Item For Council To Consider
Professional Services (Water)421.000.74.594.34.65.41
Construction(Water)421.000.74.594.34.65.10
Interfund Services (Storm)422.000.72.531.31.41.67
Budget amendment to reflect the storm utility fund monies needed to replace the
storm pipe at the PRV 13 site, near the intersection of 185th PL SW and 88th Ave
W, as part of the Water Replacement Project
Public Works
WATER Engineering Fund
Name:2018 Waterline Replacement
7.1.a
Packet Pg. 333 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
18
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?On-Going
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
City Edmonds Contribution 0 0 0 0 0
City of Mountlake Terrace 0 0 0 0 0
Olympic View Water District 0 0 0 0 0
Ronald Wastewater 0 0 0 0 0
Total Revenue and Ending Cash $0 $0 $0 $0 $0
If previously discussed, date(s) of discussion:
423.000.76.535.80
423.000.75.597.35.55.23 Transfer from Sewer
New Item For Council To Consider
Total Expenses
423.100.374.07.030.00
Comments
423.000.75.508.00.00.00
423.100.397.38.423.20
423.100.374.07.010.00
423.100.374.07.020.00
We are anticipating 2 - 3 retirements in the coming year (3 operators are eligble for retirement
next year) and would like to hire an additional operator for training to ensure we meet our
permit compliance, do not overwork current staff and to establish a good transfer of information.
Entry level operators (depending on their experience) could require 1 -3 years additional training
before they are fully able to work alone and make process decisions. The position will funded
through the savings of two vacant positions (WWTP Supervisor and WWTP Operator). 2018
Saving are estimated at $111,848 and expenses for the new position (includes benefit estimate of
45%) would be $43,655 for the remainder of 2018 leaving an overall savings of $68,193. This
additional savings will be available in 2019 in case the timing on expected retirements is
inaccurate.
Public Works
SEWER / TREATMENT
PLANT
WWTP Fund
Name:WW P Operator
Pamela Randolph
7.1.a
Packet Pg. 334 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “E”: New Items for Council to Consider (April 2018)
19
Salary Savings vs. Cost for Additional Operator for Remainder of 2018
3/27/18
JT
(includes 3% Cert III Pay)K Step 1 K Step 2
Jun-Nov 2018
(12 Pay Periods)
Dec 2018
(2 Pay Periods)
Per Pay Period $3,118.33 $4,595.36 $2,488.50 $2,611.00
Pay Periods Subtotal $31,183.30 $45,953.60 $24,885.00 $5,222.00
Benefits $14,032.49 $20,679.12 $11,198.25 $2,349.90
Subtotals $45,215.79 $66,632.72 $36,083.25 $7,571.90
Totals
JT + Curt Totals $111,848.51
Operator 1 Totals $43,655.15
SAVINGS $68,193.36
NOTE: Standby, Shift Differential and Longevity are not included.
$43,655.15
OPERATOR 1
SAVINGS
Jan-May 2018 (10 Pay Periods)
CURT ZUVELA
COST
$111,848.51
7.1.a
Packet Pg. 335 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “F”: Previously Discussed by Council (February 2018)
20
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 650,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $650,000 $0 $0 $0 $0
$650,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 650,000 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $650,000 $0 $0 $0 $0
31
001.000.39.575.20.52.00
Previously Discussed By Council
Council has passed Resolution #1406 authorizing the City to provide a series of
bridge loans to the Edmonds Center for the Arts. This decision package is to give
budget authority to make these loans. City to be fully reimbursed by the ECA
during 2018, so this appropriation should have no effect on ending cash.
Finance & Info Services
GENERALFinance & Info Services Fund
Name:Bridge Loan to ECA
Dave Turley
If previously discussed, date(s) of discussion:Mar 27 2018
Total Expenses
Comments
001.000.369.91.000.00
7.1.a
Packet Pg. 336 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “F”: Previously Discussed by Council (February 2018)
21
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)(100,000)0 0 0 0
Ending Cash: Decrease (Increase)(250,000)0 0 0 0
Ending Cash: Decrease (Increase)(250,000)0 0 0 0
New Revenue 100,000 0 0 0 0
New Revenue 250,000 0 0 0 0
New Revenue 250,000 0 0 0 0
Total Revenue and Ending Cash $0 $0 $0 $0 $0
If previously discussed, date(s) of discussion:Dec 5 2017
39
Previously Discussed By Council
Total Expenses
019.000.397.66.001.00
Comments
017.000.64.508.40.00.00
018.000.39.508.40.00.00
019.000.39.508.40.00.00
017.000.397.76.001.00
018.000.397.65.001.00
Council passed ordinance #4089 "Adopting the City Budget for Fiscal Year Commencing
2018" in December of 2017. One item in the final adopted budget provided for a transfer from
the General Fund to the new Marsh Fund of $100,000, the Edmonds Homelessness Response
Fund of $250,000 and the new Edmonds Opioid Response Fund of $250,000. Since the new
funds had not been established yet only the transfer out of the General Fund was included in
the budget ordinance. This decision package adds the transfer into the three new funds.
Finance & Info Services
MULTIPLE FUNDSNon-Departmental Fund
Name:Council-directed Contributions
Dave Turley
7.1.a
Packet Pg. 337 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “F”: Previously Discussed by Council (February 2018)
22
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
0 200,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $0 $200,000 $0 $0 $0 $0
$200,000 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)200,000 0 0 0 0
Ending Cash: Decrease (Increase)(200,000)0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 200,000 0 0 0 0
Total Revenue and Ending Cash $200,000 $0 $0 $0 $0
This budget amendment moves the $200,000 that Council allocated for the Marsh
in 2012 to the new Marsh fund.
Parks, Recreation & Cultural Services
PARKS
CONSTRUCTION
Parks Fund
Name:Transfer of Funds from 332 to 017
Ccruz for Carrie Hite
Total Expenses
Previously Discussed By Council
If previously discussed, date(s) of discussion:Mar 6 2018
Interfund Transfer 332.000.64.597.76.55.17
017.000.397.76.332.00
Comments
332.000.64.508.30.00.00
017.000.64.508.40.00.00
7.1.a
Packet Pg. 338 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
EXHIBIT “F”: Previously Discussed by Council (February 2018)
23
Budget Amendment for:First Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Capital
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
27,985 (17,650)0 0 0 0
Prof Serv Cap Sidewalks-126.000.68.595.61.65.41 3,240 (3,240)0 0 0 0
229,110 (229,110)0 0 0 0
0 0 0 0
33,053 0 0 0 0 0
3,000 60,665 0 0 0 0
Const Proj Sidewalks -112.000..68.595.61.65.00 264,213 189,335 0 0 0 0
0 0 0 0
7,000 0 0 0 0
1,492 0 0 0 0
62,219 0 0 0 0
0 0 0 0
Sub-Total $631,312 $0 $0 $0 $0 $0
$631,312 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)(250,000)0 0 0 0
Ending Cash: Decrease (Increase)250,000 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $0 $0 $0 $0 $0
Inter Serv Sidewalks - 126.000.68.542.61.41.67
The City received a $250K TIB grant in 2017 which is in fund balance. This amendment will
program the grant money to be used for the 238th St Walkway (Hwy 99-SR104) project in
Fund 112 instead of the Dayton St. project. The City must expend the TIB funds on a
completed project by August of this year to be eligible for the next round of TIB funding. The
238th St. Walkway will be completed by this deadline and the Dayton St. project will not be
finished until the end of 2019. This amendment also removes the $250K originally budgeted
for the project from REET.
Public Works
REET 1EngineeringFund
Name:238th St. Walkway (Hwy 99-SR104)
Rob English
E6DA/c485
Previously Discussed By Council
If previously discussed, date(s) of discussion:Mar 6 2018
Total Expenses
Const Proj Sidewalks - 126.000.68.595.61.65.00
Inter Serv Sidewalks - 112.000.68.542.61.41.67
Prof Serv Sidewalks - 112.000.68.595.61.65.41
Interfund Service - 422.000.72.531.70.41.67
Prof Serv Cap -422.000.72.594.31.65.41
Const Projects - 422.000.72.594.31.65.20
Comments
126.000.39.508.30.00.00
112.000.68.508.30.00.00
7.1.a
Packet Pg. 339 Attachment: 2018 1st Quarter Budget Amendment Ordinance (First Quarter 2018 Budget Amendment)
City Council Agenda Item
Meeting Date: 04/17/2018
Ordinance to Repeal Ordinance 3789 and CC Chapter 3.04
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
Ordinance 3789 and City Code Chapter 3.04 were adopted in 2010 to establish guidance and structure
around financial reporting. We are currently reviewing and updating Finance Policies. Best practice is to
adopt financial reporting guidelines by resolution rather than by ordinance.
Staff Recommendation
Council to make a motion to approve a new ordinance, which will repeal Ordinance 3789 and CC
Chapter 3.04.
Narrative
City Code Chapter 3.04 was adopted by ordinance to establish guidance for financial reporting. Best
practice is to adopt financial reporting guidelines by resolution rather than by ordinance. A resolution to
establish financial reporting guidelines will be proposed once this ordinance has been repealed.
Attachments:
Ordinance repealing CC Chapter 3.04
Fin Policy Ordinance 3789
Fin Policy Resolution 1226
Minutes from 2010 establishing 3789
7.2
Packet Pg. 340
ORDINANCE NO. 14XX
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, REPEALING ORDINANCE 3789 AND
EDMONDS CITY CODE CHAPTER 3.04; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Edmonds is committed to the highest standards of responsible
financial management; and
WHEREAS, Chapter 3.04 of the Edmonds City Code, adopted by Ordinance No. 3789,
regards financial reporting; and
WHEREAS, the City of Edmonds has determined that internal financial reporting
requirements are more appropriately adopted by resolution than by ordinance; and
WHEREAS, the City of Edmonds has determined to repeal Chapter 3.04 of the Edmonds
City Code;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Repealer. The following are hereby repealed:
A. Chapter 3.04 of the ECC, entitled Financial Reporting.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance, being an administrative function of the city
council, is not subject to referendum and shall take effect five (5) days after passage and
publication of an approved summary thereof consisting of the title.
7.2.a
Packet Pg. 341 Attachment: Ordinance repealing CC Chapter 3.04 (Ordinance to Repeal CC Chapter 3.04)
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
7.2.a
Packet Pg. 342 Attachment: Ordinance repealing CC Chapter 3.04 (Ordinance to Repeal CC Chapter 3.04)
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, REPEALING EDMONDS CITY CODE
CHAPTER 3.04; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
7.2.a
Packet Pg. 343 Attachment: Ordinance repealing CC Chapter 3.04 (Ordinance to Repeal CC Chapter 3.04)
0006.90000
WSS /gjz
4/1/10
ORDINANCE NO. 3789
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ENACTING A NEW CHAPTER 3.04
FINANCIAL REPORTING, AND FIXING A TIME WHEN THE
SAME SHALL BECOME EFFECTIVE.
WHEREAS, the provisions of RCW 35A.34.240 authorize the City Council to
require, not less than quarterly, a report showing the expenditures and liabilities as well as the
receipts of the City, and compare them to existing budget balances, and
WHEREAS, the City Council wishes to review some of the information on a
more frequent basis and therefore request the assistance of the Mayor and staff in providing
monthly summary reports, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Title 3 of the Edmonds City Code is hereby amended by the addition
of a new Chapter 3.04 Financial Reporting.
Chapter 3.04
Financial Reporting
3.04.010 Financial Reporting
3.04.020 Quarterly Reports
3.04.030 Monthly Updates
3.04.040 Quarterly Summaries
3.04.050 Comprehensive Annual Financial Report
3.04.010 Financial Reporting
The City's financial system shall assure that the status and
transactions of each account in a relationship to budget authority is
WSS779588,DOC;1 \00006.900000\
7.2.b
Packet Pg. 344 Attachment: Fin Policy Ordinance 3789 (Ordinance to Repeal CC Chapter 3.04)
clear. The form of the City's financial reporting system is
established by the State Auditor and the City shall comply in all
respects with State financial reporting requirements.
3.04.020 Quarterly Reports.
The Mayor and staff shall provide quarterly reports showing the
expenditures and liabilities against each separate budget
appropriation incurred during the preceding reporting period
together with the unexpended balance of each appropriation. The
report shall also show the receipts from all sources.
3.04.030 Monthly Updates.
The City Council requests that the staff provide to the City
Council's finance committee monthly revenue reports. At a
minimum, the following funds are requested to be provided:
REET 1 and 2, Sales and Use Tax, Gas Utility Tax, Telephone
Utility Tax, Electric Utility Tax. A monthly General Fund analysis
of comparing revenue budget to actual and expenditure budget to
actual with the net balance is requested. After review by the
Finance Committee, these reports will be available on the City's
website under the Finance area. All proposed budget amendments
or Council approved changes that will be included in future budget
amendments are requested to be included in the monthly report.
Graphs are requested to be integrated into a report to provide trend
analyses.
3.04.040 Quarterly Summaries.
Quarterly Summaries shall be provided within a minimum of 30
days of quarter -end. Reports should include an: Overview, Major
Revenue Projections, General Revenue Detail, Expenditure
Summary, Expenditure Detail by Fund and Expenditure Detail by
Department. A narrative discussing the trends, the drivers and
assumptions should be included and after Finance Committee
Review, these statements will be made available on the website
under Finance.
3.04.050 Comprehensive Annual Financial Report.
The Comprehensive Annual Financial Report (CAFR) shall be
timely and meet or exceed professional industry standards. A
preliminary CAFR summary will be required by the first month
subsequent to the first quarter.
WSS779588.D0CJ \00006.900000\ } - 2 -
7.2.b
Packet Pg. 345 Attachment: Fin Policy Ordinance 3789 (Ordinance to Repeal CC Chapter 3.04)
A. Revenues and expenditures for the General Fund and all
operating funds shall be projected for the ensuing biennium.
Biennium Budget Amendments shall be clearly labeled identifying
the report and date and if any ordinance requires City Council
deliberations, those items shall be highlighted.
B. The City's Budget and Biennial budget documents shall
provide for comparison with prior years.
Section 2. Effective Date. This ordinance, being an exercise of a power specifi-
cally delegated to the City legislative body, is not subject to referendum, and shall take effect
five (5) days after passage and publication of an approved summary thereof consisting of the
title.
APPROV D:
MA OR RY HAAKENSON
ATTEST /AUTHENTICATED :
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE C Y ATTORNEY:
BY 5W&4V-
W. SCOTT SNYDER
FILED WITH THE CITY CLERK: 04 -02 -2010
PASSED BY THE CITY COUNCIL: 04 -06 -2010
PUBLISHED: 04 -11 -2010
EFFECTIVE DATE: 04 -16 -2010
ORDINANCE NO. 3789
WSS779588.DOCJ \00006.900000\ } -3 -
7.2.b
Packet Pg. 346 Attachment: Fin Policy Ordinance 3789 (Ordinance to Repeal CC Chapter 3.04)
SUMMARY OF ORDINANCE NO. 3789
of the City of Edmonds, Washington
On the 6th day of April, 2010, the City Council of the City of Edmonds, passed
Ordinance No. 3789. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ENACTING A NEW
CHAPTER 3.04 FINANCIAL REPORTING, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 7th day of April, 2010.
d
C TY CLERK, SANDRA S. CHASE
WSS779588.DOC;1 \00006.900000\ }- 4 -
7.2.b
Packet Pg. 347 Attachment: Fin Policy Ordinance 3789 (Ordinance to Repeal CC Chapter 3.04)
STATE OF WASHINGTON,
COUNTY OF SNOHOMISH
n,y
SUMMARY OF( RDINANCE NO. 3789
Ui the City of Edmonds, Washington - On the 6th day of April, 2010, the City Council of the City ofof .1 s, passed Ordinance No. 3789. A summary ofthe contentofsaidordinance, consisting of thetitle, provides as follows: . AN ORDINANCE OFTHE CITY -OF EDMONDS, WASHINGTON, ENACTING .A NEW CHAPTER 3.04 FINANCIAL REPORTING, AND FIXING A TIME WHEN THE SAME SHALL BECOMEEFFECTIVE.
The full text ofthis Ordinance will be mailed upon request. DATED this 7th day of April, 2010.
CITY CLERK, SANDRA S. CHASEPublished: April 11, 2010.
i
APR _,S 2010
Affidavit of Publication
S.S.
The undersigned, being firstduly sworn on oath deposes and says that she is Principal Clerk of
THE HERALD, a daily newspaper printed and published in the City ofEverett, County of
Snohomish, and State ofWashington; that said newspaper is a newspaper of general
circulation in said County and State; that said newspaper has been approved as a legal
newspaper by order ofthe Superior Courtof Snohomish County and that the notice
Summary ofOrdinance No. 3789
Enacting a New Chapter 3.04 Financial Reporting
a printed copy of which is hereunto attached, was published in said newspaper proper and not in
supplement form, in the regular and entire edition of said paper on the following days and
times, namely:
11, 2010
and that said newspaper was regularly distributed to its subscribers during all of said period.
Subscribed and sworn to before me this 12th
day of April, 2010
Notary Public in and
County.
Account Name: City ofEdmonds Account Number:
he/State oQVta_k1#" art f$ atVEver_11 ,Snohomish
101416:
qr-
Rfumber: 0007691692
flr ?t Oyu
7.2.b
Packet Pg. 348 Attachment: Fin Policy Ordinance 3789 (Ordinance to Repeal CC Chapter 3.04)
0006.90000
WSS /gjz
4/1/10
RESOLUTION NO. 1226
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ADOPTING A FINANCIAL
POLICY.
WHEREAS, the City of Edmonds is committed to the highest standards of
responsible financial management, and
WHEREAS, the City, including the City Council, Mayor and staff, are committed
to working together to ensure that all financial matters of the City are addressed with care,
integrity and in the best interests of the City, now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The rules and procedures contained in this section are designed to:
A. Protect the assets of the City of Edmonds and provide a
financial base sufficient to sustain municipal services to maintain
the social well being and physical condition of the City;
B. Ensure that the accounting system will maintain records on
a basis consistent and in compliance with federal, state, local legal
and reporting requirements;
C. Ensure the maintenance of open and accurate financial
records. These financial records maintained in the form
established by the State Auditor will be labeled properly
unaudited and date). Reports will be submitted to the City
Council by the Finance Director and will be labeled clearly such
as: monthly and /or quarterly and fiscal year ending. Such
summary financial reports are to be labeled to reflect the financial
activity of major types of funds and those related to major funds.
D. Ensure the public has financial information available on the
City's website under the Finance area at a minimum after the
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monthly finance meeting has transpired. The information to be
provided is set forth in Chapter 3.04 ECC. Availability of and
ensuring that the reports are available to the public in a timely
manner will be a responsibility of the Mayor.
E. Provide a means for the City Council to update and monitor
these policies with the assistance and cooperation of the Mayor's
office and the Director of Finance and Information Services.
F. The form and content of City financial reporting documents
and financial records is established by the State Auditor. These
policies shall be interpreted to comply with the requirements
established by the State Auditor, and in the event of conflict, the
State Auditor's requirements shall control.
Section 2. Accounting Records and Reports.
1. Basis of Accounting Basis of accounting refers to the point
at which revenues or expenditures are recognized in the accounts
and reported in the financial statements. The government -wide
financial statements, as well as the financial statements for
proprietary and fiduciary funds are reported using the economic
resources measurement focus and the modified accrual basis of
accounting. Under the modified accrual basis of accounting,
revenues are recorded when earned and expenses are recorded
when a liability is incurred, regardless of the when the cash is
received.
Under the modified accrual basis of accounting, revenues are
recognized as soon as they become both measurable and available,
and expenditures are recorded in the period that the expenditure
occurs and becomes a liability. In the case of Federal and State
grants, the grant revenues are recorded and a receivable is
established when eligible expenditures are incurred. In the event
that a different accrual basis is utilized, a disclosure will be made
as to the reasoning for this method of accounting.
The City's Comprehensive Annual Financial Report (CAFR) on its
financial activity shall be presented in compliance with Generally
Accepted Accounting Principles (GAAP) as defined by the
Governmental Accounting Standards Board (GASB) and
Washington State Auditor's Office.
2. Basis of Budgeting. The basis of budgeting differs from
the basis of accounting only by the assumptions that are made in
regards to the timing of the recognition of revenue and
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expenditures. The budget assumes that all revenues and
expenditures, as well as associated cash, will be expended or
received during the biennium. Conversely, the basis of accounting
only recognizes revenues when they become both measurable and
available. Cash is not necessarily received or expended at the
same time.
3. Audit. City financial records are audited annually by the
State Auditor. The Auditor's annual report is a public document
and shall be made available on the City's web site.
RESOLVED this 6th day of April, 2010.
APPROV
MAY R, GOY HAAKENSON
ATTEST /AUTHENTICATED :
ITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 04 -02 -2010
PASSED BY THE CITY COUNCIL: 04 -06 -2010
RESOLUTION NO. 1226
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City Council Agenda Item
Meeting Date: 04/17/2018
Civic Field PSA for design services
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Civic Center Field was acquired by the City from the Edmonds School District on February 9, 2016.
The PROS plan and Parks CIP have both identified the City's goals of master planning and developing this
property once acquired.
The City published an RFQ/SOQ on February 12th, 2016 for firms to submit their qualifications for all
three phases of Civic Park Master Plan and Development.
Council awarded the contract to Walker Macy in May of 2016.
After a robust public process, Council adopted the Civic Master Plan in March 2017.
In 2017, the City contracted with Walker Macy to complete the geo technical work and survey work, for
both the sewer line replacement and for park planning purposes.
In 2017, the City contracted with Walker Macy to complete the demolition plans for the stadium.
Council adopted the CIP and the budget, with $710,000 allocated for Civic Center Complex project in
2018.
The PP committee reviewed this and requested a presentation for full Council.
Staff Recommendation
Receive presentation, present any questions, authorize Mayor to sign Professional Services Agreement
for Walker Macy to implement the design development of Civic Field/Park.
Narrative
To begin the process of the master plan and development for Civic, staff published an RFQ to solicit bids
for qualified entities to submit proposals outlining three phases of work. Specifically, the RFQ/SOQ
included the following language:
PRELIMINARY SCOPE OF WORK
The following is a preliminary scope of work that may be modified during contract negotiations with the
selected consultant. The preliminary scope of work is intended to outline and describe the range of tasks
anticipated for the project, but is not intended to be complete.
It is anticipated that planning, design, and construction will be completed within three major phases as
described below. Public involvement will be an element of each phase.
Phase 1 - Inventory, site assessment, and development of a park design program
Phase 2 - Schematic design and implementation program
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Phase 3 -Design development, permitting, bidding, and construction support
The selected consultant shall initially complete the Phase 1 and Phase 2 scope of work. The City of
Edmonds reserves the right to award additional work for future phases to the same firm, or another firm,
as necessary to complete the project.
Phase 3 will be contingent upon securing necessary funding, and would include design
development, permitting, construction documents, construction monitoring and observation.
The RFQ was published on February 12, 2016, with submittals due on March 8th. There were eight total
submittals. Staff created an objective scoring matrix representing the criteria in the RFQ. After scoring,
staff invited three firms to interview with a citizen and staff committee. After the interviews, the
committee unanimously recommended contracting with Walker Macy for this work.
Walker Macy presented the Preferred Master Plan for Civic Field to City Council on January 17, 2017.
The presentation summarized the project background, schedule, and community input received over the
course of an eight month planning process. Additional direction from City Council at the January 17th
meeting included support for a landscaped buffer in lieu of a physical fence around the perimeter of the
park, support for the 6th Avenue Promenade ROW Improvements, and a Council recommendation to
remove the easternmost tennis court and explore a less intrusive/more aesthetically pleasing fence for
the remaining court.
The Civic Park Master Plan was approved in March 2017, and officially adopted in the City’s
Comprehensive Plan in late 2017.
The City seeks to contract with Walker Macy to begin Phase 3 of the project; Design development,
permitting, bidding, and construction support.
City staff, including parks and engineering, has met several times with Walker Macy to help develop the
scope of work. Walker Macy coordinated a pre DRC meeting in order to reflect the work necessary to
complete the design and construction in their scope of work.
Attached is the scope of work, which represents approximately 10% of the construction costs.
In addition, attached is also a DRAFT budget for Civic Center Development, design and construction.
This is very preliminary, but it will give Council the opportunity to review and discuss options and ideas.
In addition to the park master plan development, Walker Macy has outlined optional services to include
a parking study and ROW improvements to prepare for the 6th avenue promenade phase. Council can
discuss whether they would like to include these options.
Attached:
PSA for Walker Macy
Walker Macy Proposal
Walker Macy Fee Detail
Final SOQ for Civic
Civic Master Plan Final
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DRAFT Civic proposed budget
Attachments:
DRAFT Walker Macy Civic Center Playfield PSA 3.29.18 Final for Council
180320 SD-CA Civic Field Proposal
180320 Civic Field Fee Detail SD-CA
DRAFT Civic Proposed Budget
Civic Final SOQ
170227_ECCP_Master_Plan_Final_optimized
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1
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, a
Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy,
hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide landscape architectural services with respect to the Civic Center
Playfield project (“Project”);
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached
hereto and incorporated herein by this reference; provided, in no event shall the payment for
work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight
Thousand One Hundred Eighty Five Dollars ($1,208,185.00) plus expenses, not to exceed an
additional Twenty Five Thousand Dollwar ($25,000).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
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A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals. The
parties agree that the categories of services set forth in the Scope of Services shall be undertaken
on the following schedule (including payments anticipated in each calendar year):
2018:
1. Project Startup: $31,823
2. Schematic Design: $159,872
3. 30% Design Development: $190,572
4. 10% Contingency Fund: $38,227
Total: $420,494 (plus expenses)
2019:
1. 50/90/100% Design Construction Documentation: $475,588
2. Permitting: $34,056
3. Bidding: $20,178
4. 10% Contingency Fund: $52,982
Total: $582,804 (plus expenses)
2020:
1. Services During Construction: $174,194
2. Project Closeout: $12,067
3. 10% Contingency Fund: $18,626
Total: $204,887 (plus expenses)
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
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damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of the Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
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United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit
B. These writings constitute the entire Agreement of the parties and shall not be amended except
by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services
rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the schedules herein and
in accordance with the usual and customary professional care required for services of the type
described in the Scope of Work.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
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15. Non-assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this Agreement. For breach or violation of this warranty,
the City shall have the right to annul this Agreement without liability or, in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Walker Macy
105 S. Main Street, Suite 205
Seattle, WA 98104
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 2018.
CITY OF EDMONDS WALKER MACY
By By
David O. Earling, Mayor Its
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ATTEST/AUTHENTICATED: APPROVED AS TO FORM:
________________________________ ________________________________
Scott Passey, City Clerk Office of the City Attorney
STATE OF WASHINGTON )
)ss COUNTY OF )
On this day of , 2018, before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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March 20, 2018
Carrie Hite
Parks, Recreation and Cultural Services Director
City of Edmonds
700 Main Street
Edmonds, WA 98020
RE: Edmonds Civic Center Playfield Improvements – P3282.01
Dear Carrie,
We appreciate the opportunity to submit the following proposal for providing landscape architectural
services for the redevelopment of Civic Center Playfield.
PROJECT UNDERSTANDING AND TEAM ROLES:
1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site
improvements that include a multi-use plaza, a permanent skatepark and pumptrack with integrated
viewing areas, a water feature, multi-use lawn and playfields, one playground, six petanque courts,
one multi-use court, one shade pavilion structure (including restrooms and storage), walking/jogging
paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting,
stormwater gardens and all related utilities that are commensurate with the Master Plan, dated
February 2017. Limits of park improvements are illustrated in Exhibit A, attached.
2. Walker Macy proposes the following sub-consultant team to assist us on the project:
• Architect: ORA Architects
• Civil and Structural Engineers: KPFF Consulting Engineers
• Mechanical and Plumbing Engineer: Notkin-Wood Harbinger
• Electrical Engineer: Reyes Engineering
• Lighting Designer: FMS
• Cost Consulting: JMB Consulting
• Fountain Designer: STO Design
• Irrigation Consultant: Design Two Four Two Six
• Skatepark Consultant: Grindline
• Geotechnical Consultant: Landau
3. Walker Macy's role will be to provide the following:
• We will work directly with The City of Edmonds and the design team during the effort to
ensure a comprehensive approach to the work, and will provide leadership at meetings with
client, City, and community groups.
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• Detailed planning and site design for all park improvements, access and circulation for Civic
Center Playfield
• Walker Macy, in collaboration with the design team, will document surface improvements
including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports
courts and fields, playground, youth climbing wall, skatepark integration and site furnishings
for areas within our scope.
• Walker Macy will document all site demolition with Civil engineer review.
• Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The
Market Promenade), to a Schematic Design level and 7th Avenue through Construction
Administration as an optional additional service. Note, this assumes that ROW work is
integrated with park design efforts to reduce cost. If ROW work became a separate effort,
fee estimates would require revision.
4. The team’s skatepark consultant will provide consultation, design guidance and architectural
drawings for the skatepark and/or pumptrack.
5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this
effort with required graphics, narratives, and cost estimates.
6. The team’s architect will provide:
a. Architectural drawings and CAD files for the design for a new shade pavilion with
integrated restrooms.
b. Documentation for the demolition of the existing shed
c. Not included in this estimate are renovation of the existing Field House, work on a
Boys and Girls Club facility or footprint that differs from the Master Plan, or
integration of the shade pavilion and restroom structure with a future Boys and Girls
Club facility.
7. The team’s civil engineer will document and provide CAD files for all right-of-way requirements,
erosion and sedimentation control, stormwater features and all utilities.
a. We will collaborate with the civil engineer for stormwater quality features per City of
Edmonds code requirements.
b. The City of Edmonds requires a civil engineer's stamp on all final grading plans.
Therefore we propose to transfer our detailed grading documents after 50% CD to
the civil engineer for final construction documentation, in coordination with Walker
Macy.
c. ROW Improvements along 6th and 7th Avenue. See attached limit of work and
additional services enumerated below.
8. The team’s fountain designer will provide water feature design services and mechanical, electrical
and plumbing design guidance, in coordination with related sub consultants, and documentation for
the water feature.
9. The team’s mechanical engineer will provide mechanical and plumbing design guidance,
specification and technical review in coordination with related sub-consultants.
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10. The team’s lighting designer will provide lighting design services for pedestrian, architectural,
sports, and feature lighting, including fixture proposals, photometric assessments, technical
drawings, and specifications in coordination with Walker Macy and related sub consultants.
11. The team’s irrigation consultant will provide irrigation design, layout and technical documentation.
The irrigation consultant will also provide CAD files of the irrigation locations for coordination with
Walker Macy.
12. The team’s electrical engineer will document all routing and controls for electrical services, layouts
and vaults for site lighting features, including sports field and court lighting. The electrical engineer
will also provide CAD files of the electrical fixture locations for coordination with Walker Macy.
13. The team’s geotechnical engineer will document recommendations for surface, subsurface and
groundwater conditions for proposed work and features, including demolition. The geotechnical
engineer will provide or review drawings as required, including earthwork loading, drainage and
foundations.
14. The team’s cost estimating consultant will provide statements of probable costs at Schematic
Design and 90% construction documents.
15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design
Development) and 90%(Construction Documentation) milestones. The City will provide a single
collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will
conclude with design team review only.
16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner.
Walker Macy and the design team will provide drawings for inclusion in the permit applications. We
assume permit drawings will be derivatives of our working plans.
SCOPE OF WORK:
Based on our understanding of the project, and the information provided, we propose the following scope
of work:
1. Project Start-up (April - May 2018)
1.1 Attend one conference call with client to discuss scope, budget and schedule.
1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy.
1.3 Coordinate scope of work and attend meetings as needed with sub-consultants.
1.4 Coordinate and lead team kick-off meeting with sub-consultants
1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work.
1.6 Confirm reclaimed timber and seat board inventory for potential use in the park.
Meetings Summmary:
• One (1) conference call meeting with client to discuss scope, budget and schedule
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• One (1) kick-off meeting with client in Edmonds
• One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed)
2. Schematic Design (June - August 2018)
2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports
and changes to program since Master Plan was published Create CAD base files.
2.2 Park feature design development, including water feature, skatepark, playground, exercise
stations and scramble wall.
2.3 Design team meetings and coordination of site work across all disciplines.
2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly
conference calls.
2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds.
2.6 Attend and document one (1) meeting with the Edmonds Petanque Club.
2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee.
2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding
event planning.
2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic
Design of The Market Promenade – 6th Street Improvements (per optional services).
2.10 Review Edmonds standard documentation and drawing format requirements and revise
drawing formats as needed.
2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning
review in Edmonds after SD submittal.
2.12 Attend one (1) City Council Meeting in Edmonds.
2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds.
2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager.
2.15 Provide 100% Schematic Design Submittal with the following deliverables:
• CAD Base drawings for team coordination
• Updated Illustrative Site Plan
• Area take-offs diagram
• Materials Plan / Site Plan
• Up to three (3) CAD Sections / Elevations, as needed to convey design intent
• Grading Concept Plan for Civic Center Playfield
• Schematic Design Grading Concept for 6th Avenue (per additional services)
• Narrative / basis of design memo
• Image boards describing proposed materials and plant typologies
• (1) Updated birdseye perspective rendering
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• Stormwater concept plan
• Plan, roof plan and sections of pavilion
• Skatepark plan
• Lighting concept plan
• Water feature concept plan
• 100% SD Cost Estimate, including delineated budget**
Meetings Summary:
• One (1) meeting with client in Edmonds
• Weekly conference calls with client
• One (1) Project Advisory Committee Meeting in Edmonds
• One (1) City Council Meeting in Edmonds
• One (1) meeting with Edmonds Petanque Club in Edmonds.
• One (1) meeting with Edmonds Skatepark Committee in Edmonds
• One (1) Chamber of Commerce Meeting in Edmonds
• One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds
• One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue
Improvements (per additional services).
• One (1) meeting with the Boys and Girls Club
3. 30% (Design Development, September – November 2018) No City review following 30%
milestone, submittal is for internal review purposes only)
3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to
provide one collated set of comments for response.
3.2 Attend one (1) meeting with client to review the schematic design phase and discuss
construction budget for the site and landscape improvements, design development goals and
schedule.
3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending
landscape scope as required to bring project into budget goals.
3.4 Lead team design development and coordination. Coordinate technical documentation for
grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting
plans in coordination with consultant team.
3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design.
3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine
skatepark/pumptrack design.
3.7 Consult on arts integration plan with Edmonds Cultural Services Manager.
3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration.
3.9 Review and incorporate Edmonds standard details and related requirements.
3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues
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3.11 Submit internal 30% Design. Deliverables include:
• Demolition Plans
• Civil Utility and Stormwater Plans
• Grading Plans
• Materials Plans, including Lighting and Furnishings
• Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific
plant species.
• Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and
irrigation value locations).
• Architectural Plans
• Lighting Plans
• Electrical Plans
• Mechanical Cut Sheets and Plans
• Water Feature Plans
• Skatepark Plans
• Draft basis of design memo summarizing assumptions, design intent, code
requirements and draft specifications.
• Draft specifications, including Division One.
Meetings Summary:
• Two (1) client review meetings in Edmonds.
• Weekly conference calls with client
• One (1) meeting with Edmonds Petanque Club
• One (1) meeting with Edmonds Skatepark Committee
• One (1) meeting with Edmonds internal review committee (Parks and Planning) in
Edmonds to review 30% DD submittal.
4. 50%, 90% and 100% Design Construction Documentation (December 2018 - August 2019) City
Review after 90% only.
4.1 Attend two (2) coordination meetings with The City of Edmonds.
4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain
approval from City to proceed with 100% Construction Documentation.
4.3 Lead design development and coordination of technical documents in coordination with
consultant team.
4.4 Coordinate artist integration for each phase.
4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include:
• Site Demolition Plans
• Site Civil Plans and Details
• Site Grading Plans
• Site Materials and Furnishings Plans
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• Site Layout Plans
• Soil Plans and Details
• Planting Plans and Details
• Irrigation plans and Details
• Site Construction Details
• Site Structural Plans and Details
• Architectural Plans and Details
• Lighting Plans and Details
• Electrical Plans and Details
• Water Feature Plans and Details
• Skatepark Plans and Details
• Specifications, including Division1 Specifications.
4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for
internal team review and QA/QC only.
4.7 Develop cost estimate at 90% submittal.
4.8 Complete geotech review at 50% internal review.
4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review.
4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope
and drawings as required to bring project into budget goals. Value engineering drawing revisions
after 90% Construction Documentation are not included in this scope of work.
Meeting summary:
• Two (2) client review meetings, in Edmonds.
• One (1) meetings with Edmonds Skatepark Committee
5. Permitting (April – November 2019)
5.1 Submit preliminary and final stamped and signed documents to the client as required for
permitting. The permits currently anticipated for this project are all under one umbrella permit
package and include:
a. ROW development (per optional services)
b. Grading and park features
c. Building plans
d. Utility plans
5.2 Respond to permit comments during permitting.
5.3 Revise drawings and resubmit to the permit center if required.
6. Bidding (September - November 2019)
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6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications.
6.2 Attend pre-bid conference.
6.3 Prepare addenda during bid period as necessary.
6.4 Assist in review of bids.
Deliverables:
• Permit drawings based on Construction Documents.
Meetings:
• One (1) pre-bid conference in Edmonds.
7. Services During Construction (December 2019 – December 2020)
7.1 Develop “For Construction” set of Construction Documents.
7.2 Attend (1) pre-construction meeting.
7.3 Review product submittals and shop drawings; respond to requests for information, produce
change orders and clarification drawings as needed.
7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every
other week), particularly at the following milestones:
• Review of rough grading.
• Review of hardscape layout.
• Perform one nursery visits at milestones to review and tag plant material.
• Review irrigation mainline layout and open mainline trenching.
• Review of finish grading.
• Review tree and/or plant material layout.
• Review irrigation coverage.
• Stormwater system review (civil)
• Artwork integration review/observation
• Additional milestones as defined by sub-consultants
7.5 Attend (1) substantial completion walk-through and develop a punch list.
7.6 Attend (1) final acceptance walk-through to review completion of the punch list.
7.7 Attend (1) warranty walk-through and develop a warranty list.
8. Project Closeout
8.1 Prepare record documents for all work within our scope based on contractor provided record
drawings in CAD format.
FEES:
7.3.b
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We propose the following fees:
1. Project Start Up $31,823.00
2. Schematic Design $159,872.00
3. Design Development (30%) $190,572.00
4. Construction Documents (50/90/100%) $475,588.00
5. Permitting $34,056.00
6. Bidding $20,178.00
7. Service During Construction $174,194.00
8. Project Close-Out $12,067.00
Subtotal: $1,098,350.00
9. 10% Design Contingency $109,835.00
Total: $1,208,185.00 plus expenses
We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will
be billed at 1.1 times our cost.
OPTIONAL SERVICES:
Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services.
Parking Impact Study
Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy
proposes Fehr & Peers to assist with the study. See attached proposal.
Estimated Fee: $25,600
ROW Improvements
Study grading on 6th Avenue to determine feasibility of The Market Promenade and flush curb
condition to a Schematic Design Level. Develop and document ROW improvements, per the
approved Master Plan along 7th Avenue and 6th Avenue (from back-of-curb on the park-side)
through Construction Administration.
Estimated Fee: $51,775.00
10% Design Contingency $5,178.00
Total: $56,953.00
ASSUMPTIONS:
1. Our proposal is based on the above scope of work, attached limit of work, and a project
construction budget not to exceed $10M.
2. Recent geotechnical investigation revealed conditions that may increase construction cost
significantly above prior estimate. Reductions in park program or phasing may be required.
Areas of park that require redesign may require additional services.
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3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to
Schematic Design phase initiation. Redesigns for Club siting may require additional services.
4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and
7th Avenues, are listed as optional services and are not included in the base scope and fee.
5. Changes to overhead power and other utilities along rights-of-way are not included in this scope
of work.
6. Construction drawings will be provided or based upon Walker Macy standards.
8. Revisions to the construction documents due to value engineering which occur after 90%
submittal will require Walker Macy to evaluate potential impact to fees.
9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to
fees.
10. Walker Macy will provide complete Division One specifications (based on templates provided by
the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all
meetings outlined in the scope of work. Meetings beyond those noted will be additional services
and will be billed as time and materials.
11. This proposal assumes the project will be constructed in one phase. If the project is broken into
multiple design or construction phases, scope and fees will be re-evaluated.
12. Project is scheduled to be completed by December 2020. If project extends substantially beyond
the scheduled date additional scope and fees will be re-evaluated.
13. The project team cost estimator will develop landscape and site improvements, quantity take-offs,
and unit pricing. This information will be provided to Walker Macy for review as noted in the scope
above. Walker Macy and the design team will evaluate quantities and unit cost and provide
comments to client.
15. Design review services are not currently part of the proposed scope of services.
16. LEED documentation is not currently a part of the proposed scope of services.
17. Walker Macy is not responsible for verifying the accuracy of Contractors’ record documents.
19. Walker Macy will provide typed CSI-formatted specifications.
20. City arborist will provide assessment of existing trees within proposed limits of work.
21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the
future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in
place prior to construction of Civic Field and be completed by the COE. Future coordination for
this 8 inch SS Main will include coordination at the view terraces.”
22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re-evaluated.
Please contact me if you have any questions, require clarification, or if we can be of further assistance.
We look forward to working with you on the Civic Center Playfield Improvement Project.
Sincerely,
WALKER MACY
7.3.b
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Chris Jones
Principal
cjones@walkermacy.com
Approved:
__________________________________ _____________
Name and title Date
7.3.b
Packet Pg. 372 Attachment: 180320 SD-CA Civic Field Proposal (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, BASE SCOPE SD-CAPIC QA/QC PM STAFF Civil Structural Architecture SkateparkWater Feature Irrigation Lighting Geotech Cost Est Mech/Plmb Electrical$140 $125 $80 $75 KPFF KPFF ORA Grindline STO 2426 FMS Landau JMBNotkin‐Wood‐HarbingerReyes1.1Attend (1) conference call with Client to discuss scope/budget/sched 4 8 81.2Team review/intro to background material (survey, geotech, MP) & revise plans, 6 24 16 910.80$ 1,650.00$ 2,818.20$ 247.50$ 1.3Coordinate scope of work and schedule with subconsultants 8 40 01,980.00$ 3,465.00$ 1.4Conduct (1) team kickoff meeting with subs10 8 8 1,100.00$ 550.00$ 385.00$ 550.00$ 4.5Attend and document (1) kickoff Client meeting in Edmonds 10 6 8 770.00$ 1,540.00$ 346.50$ 1.6Confirm reclaimed bench material and inventory for park use 0 2 20Expenses 0 Total WM Hours38 08842WM Fee/Hr 5320 $0 $7,040 $3,150Subtotal Cost WMTotal Consultant Fee $2,010.80 $770.00 $2,200.00 $1,925.00 $5,348.20 $0.00 $0.00 $0.00 $0.00$247.50 $3,811.50Total Cost for Startup Phase2.1Refine and revise site technical drawings to accommodate MP final changes20 42436495.00$ 2.2Park feature design development ( water feature, skatepark, playground, exercise station and scramble wall)20 24 36 550.00$ 1,677.50$ 4,038.10$ 561.00$ 8,030.00$ 1,259.50$ 1,045.00$ 2.3Design team meetings and coordination of site work across all disciplines 8 24 16 1,650.00$ 1,650.00$ 275.00$ 1,259.50$ 346.50$ 2.4Prepare/attend/document (1) Client meeting in Edmonds4 12 8 550.00$ 2.4aWeekly conference calls with COE12 24 162.5Prepare/attend/document (1) Project Advisory Committee Meeting in Edmonds612162.6Prepare/attend/document (1) meeting with Petanque Club2642.7Prepare/attend/document (1) meeting/presentation with Skatepark Committee6 12 16 770.00$ 2.8Prepare/attend/document (1) meeting with Chamber of Commerce2642.1Review Edmonds documentation and drawing standards 2 8 16 1,320.00$ 550.00$ 220.00$ 2.11City Parks and Planning review after SD submittal ‐ in Edmonds4842.12Prepare/attend/document (1) City Council Meeting4442.13Prepare/attend/document (1) Boys and Girls Club Meeting in Edmonds4 12 8 550.00$ 2.14Prepare/attend/document (1) Art meeting with Edmonds Cultural Services Mgr2642.15Provide 100% Schematic Design Submittal:Updated CAD Bases4 8 36 4,400.00$ 4,400.00$ Illustrative Plan41632Area Takeoffs diagram124Materials Plan/Site Plan6 2 30 401,138.50$ (3) CAD Sections/Elevations 6 1 12 32 550.00$ 5,500.00$ Grading Concept Plan ‐ Park16 43040Grading Concept Plan ‐ 6th & 7th Avenue (moved to ROW breakout) 0000 ‐$ ‐$ Stormwater Concept Plan6 2 16 16 5,500.00$ Project Narrative/Memo8123,520.00$ 786.50$ 1,138.50$ Image Boards46121,045.00$ (1) Updated Birdseye Perspective rendering2 24 40 1,650.00$ 1,540.00$ Cost Estimate2 2 10 2 1,100.00$ 605.00$ 14,300.00$ 198.00$ 1,138.50$ Expenses 0Total WM Hours 155 15 348 442WM Fee/Hr $21,700 $1,875 $27,840 $33,150Subtotal Cost WMTotal Consultant Fee $11,770.00 $2,200.00 $14,300.00 $3,987.50 $5,688.10 $836.00 $13,200.00 $0.00 $14,300.00 $3,723.50 $5,302.00Subtotal Cost for SD Phase3.1Incorporate and/or respond to Schematic Design City comments. 16 2 32 32 2,200.00$ 1,100.00$ 935.00$ 550.00$ 440.00$ 935.00$ 841.50$ 3.2Attend one (1) meeting with client to review SD & outstanding issues 4 12 8 1,100.00$ 3.3Amend landscape scope to meet value engineering efforts 20412$16,313$31,823Task 3: 30% Design Development (Sep ‐ Nov 2018)Consultants$84,565$75,307$159,872CIVIC FIELD FEE PROPOSAL (3/15/2018)Walker MacyTask One: Project Start‐Up (Apr ‐ May 2018Task 2: Schematic Design (Jun‐Aug 2018)$15,510 Walker Macy, Confidential3/20/2018Page 17.3.cPacket Pg. 373Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, BASE SCOPE SD-CAPIC QA/QC PM STAFF Civil Structural Architecture SkateparkWater Feature Irrigation Lighting Geotech Cost Est Mech/Plmb Electrical$140 $125 $80 $75 KPFF KPFF ORA Grindline STO 2426 FMS Landau JMBNotkin‐Wood‐HarbingerReyesConsultantsCIVIC FIELD FEE PROPOSAL (3/15/2018)Walker Macy3.4Team design development & coordination, technical drawing set creation 64 60 68 8,525.00$ 1,650.00$ 2,750.00$ 550.00$ 935.00$ 3,300.00$ 3.5Attend one (1) meeting with Edmonds Petanque Club 4 12 83.6Attend one (1) meeting with edmonds Skatepark6 12 12 385.00$ 3.7Consult on arts integration plan with Edmonds Cultural Services Mgr2643.8Attend meeting & followup with artist to discuss concepts and park design integration2643.9Review/incorporate edmonds standard details and related requirements 2 1 4 3 1,100.00$ 550.00$ 3.10Attend one meeting with City of Edmonds to review 30% drawing set 8 8 2 1,100.00$ 3.1130% Design Deliverables:Demolition Plans2818Civil Utility and Stormwater Plans4 188Grading Plans14 12856Materials Plans, including lighting and furnishings 14 1 24 32Planting Plans (zones/types)26 38 62Irrigation Plans4 184814.00$ Architectural Plans10 1 38 12 4,070.00$ Lighting Plans, controls & systems4116813,970.00$ Electrical Plans4 1883,646.50$ Mechanical Cut Sheets and plans03,850.00$ Water Feature Plans411682,692.80$ 2,420.00$ Skatepark Plans4 1 16 8 2,530.00$ Draft Basis of Design Memo (design intent, code requirements) 4 116 880.00$ 1,320.00$ 335.50$ 3,300.00$ Draft Specifications + Including Div 116 16 24 8 1,760.00$ 550.00$ 2,640.00$ 1,540.00$ 1,980.00$ Internal Review16 2 32 8 1,650.00$ 550.00$ 550.00$ 880.00$ 990.00$ Geotech Review4 2 16 8 440.00$ 1,430.00$ 550.00$ 2,326.50$ Expenses 0Total WM Hours 240 33 452 401WM Fee/Hr $33,600 $4,125 $36,160 $30,075Subtotal Cost WMTotal Consultant Fee $17,875.00 $1,430.00 $9,900.00 $7,150.00 $3,792.80 $1,254.00 $19,800.00 $2,326.50 $0.00 $9,025.50 $14,058.00Subtotal Cost for DD (30% Design) Phase4.1Attend two (2) meetings with the City of Edmonds & review with consultants 10 20 10 1,100.00$ 4.230% & 90% incorporation of City comments/responses 30 4 60 60 4,950.00$ 1,650.00$ 1,650.00$ 412.50$ 550.00$ 1,166.00$ 1,430.00$ 396.00$ 1,155.00$ 4.2a30% & 90% project budget and schedule review & consultant coordination 4 24 2,200.00$ 880.00$ 4.3Lead design development & coordination of technical drawings 804 320 420 10,120.00$ 1,980.00$ 2,200.00$ 3,080.00$ 605.00$ 2,200.00$ 4.4Coordinate artist integration for each phase (minimal technical drawing scope) 9 124184.5Produce and submit 50,90,100 Construction Documents:Demolition Plans12 3 24 48 550.00$ Civil Plans and Details14 3 48 24 33,000.00$ Grading Plans18 8 52 70 10,780.00$ Site Materials and Furnishings Plans12 83244Site Layout Plans16 81840Site Soil Plans8 2 24 24Planting Plans and Details28 23256Irrigation Plans and Details16 356405,555.00$ Site Construction Details64 8 140 160Site Structural Plans and Details12 32424Architectural Plans and Details24 3 48 32 14,300.00$ 18,040.00$ Lighting Plans and Details28 3 40 24 1,320.00$ 12,100.00$ Electrical Plans and Details840248,250.00$ Water Feature Plans and Details84024Skatepark Plans and Details12 40 48 6,380.00$ 5,300.90$ Specifications ‐ Including Division 114 60 40 12 2,750.00$ 2,200.00$ 3,850.00$ 550.00$ 8,800.00$ 1,320.00$ 8,250.00$ 4.6Submit 90% documents for city review2444.7Develop 90% Cost Estimate 5 2 16 4 550.00$ 770.00$ 990.00$ 12,100.00$ 462.00$ 990.00$ 4.8Geotech Review (50% only)4 2 16 8 880.00$ 2,326.50$ 4.9Attend (1) meeting with Skatepark Committee4 8 12 192.50$ 4.10Contribute to Value Engineering Efforts12 24 38 550.00$ 220.00$ 550.00$ 880.00$ 1,452.00$ $103,960$86,612$190,572Task 4: 50%, 90%, 100% Design (Dec 2018‐Aug 2019) Walker Macy, Confidential3/20/2018Page 27.3.cPacket Pg. 374Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, BASE SCOPE SD-CAPIC QA/QC PM STAFF Civil Structural Architecture SkateparkWater Feature Irrigation Lighting Geotech Cost Est Mech/Plmb Electrical$140 $125 $80 $75 KPFF KPFF ORA Grindline STO 2426 FMS Landau JMBNotkin‐Wood‐HarbingerReyesConsultantsCIVIC FIELD FEE PROPOSAL (3/15/2018)Walker MacyExpenses 0Total WM Hours 454 127 1214 1268WM Fee/Hr 63560 $15,875 $97,120 $95,100Subtotal Cost WMTotal Consultant Fee $55,330.00 $30,690.00 $26,400.00 $10,725.00 $9,480.90 $7,326.00 $24,200.00 $3,778.50 $12,100.00 $3,058.00 $20,845.00Subtotal Cost for CD Phase5.1Permit preparation / documentation12 2 32 40 1,980.00$ 660.00$ 1,045.00$ 542.30$ 418.00$ 990.00$ 5.2Respond to permit comments during permitting8 2 16 36 1,650.00$ 660.00$ 440.00$ 220.00$ 542.30$ 418.00$ 825.00$ 1,650.00$ 5.3Reivise drawings and resubmit to the permit center if requried. 4 2 16 16 2,750.00$ 660.00$ 825.00$ 1,650.00$ Expenses (Include expenses that are in addition to travel and reproduction costs) 0Total WM Hours24 66492WM Fee/Hr 3360 $750 $5,120 $6,900Subtotal Cost WMTotal Consultant Fee $4,400.00 $3,300.00 $1,100.00 $1,265.00 $1,084.60 $836.00 $1,650.00 $0.00 $0.00 $0.00 $4,290.00Subtotal Cost for Permitting Phase6.1Produce bid set documents2 1 6 40 880.00$ 715.00$ 660.00$ 418.00$ 825.00$ 2,200.00$ 6.2Attend pre‐bid conference4166.3Prepare addenda during bid period as necessary. 2 1 6 38 220.00$ 275.00$ 825.00$ 510.40$ 1,980.00$ 6.4Assist in review of bids2 1 2 440.00$ 550.00$ 220.00$ 110.00$ Expenses 0Total WM Hours10 42078WM Fee/Hr 1400 $500 $1,600 $5,850Subtotal Cost WMTotal Consultant Fee $440.00 $550.00 $1,100.00 $1,045.00 $935.00 $418.00 $1,650.00 $0.00 $0.00 $510.40 $4,180.00Subtotal Cost for Bidding Phase7.1Develop "For Construction" set of Construction Documents 2 1 4 12 1,650.00$ 2,202.20$ 550.00$ 7.2Attend one pre‐construction meeting4 4 4 550.00$ 550.00$ 550.00$ 7.3Review product submittals and shop drawings; RFI's; ASI's 32 80 146 220 11,550.00$ 2,200.00$ 6,050.00$ 935.00$ 3,850.00$ 1,672.00$ 5,280.00$ 1,991.00$ 4,180.00$ 7.4Attend (22) meetings (observation/coordination/documentation of weekly site visits) 32 176 88 3,300.00$ 1,100.00$ 4,400.00$ 1,100.00$ 4,400.00$ 748.00$ 7.4aReview rough grading8 4 12 24 1,100.00$ 7.4bReview of hardscape layout8 4 12 127.4c(1) nursery site visits8 2847.4dReview irrigation mainline layout2 446836.00$ 7.4eReview finish grading (Civil & LA)8 4 12 12 1,100.00$ 7.4fReview tree and or plant material layout8 4 12 127.4gReview irrigation coverage (irrigation & LA)8 488836.00$ 7.4iStructural Observation (Structural)0 550.00$ 7.4jSupervise final targeting and adj of adjustable fixtures (Lighting) 01,320.00$ 7.4kStormwater system review (Civil)0 1,100.00$ 7.4lArtwork integration review/observation411687.5Attend one substantial completion walk through8 12 4 1,100.00$ 550.00$ 440.00$ 510.40$ 7.6Attend one final acceptance walk through8 12 4 1,100.00$ 440.00$ 748.00$ 385.00$ 7.7Attend one warranty walk8 24 4 440.00$ Expenses (Include expenses that are in addition to travel and reproduction costs) 0Total WM Hours 148 108 462 422WM Fee/Hr 20720 $13,500 $36,960 $31,650Subtotal Cost WMTotal Consultant Fee $20,900.00 $3,850.00 $13,200.00 $2,805.00 $5,460.40 $3,344.00 $11,000.00 $0.00 $0.00 $5,689.20 $5,115.00Subtotal Cost for CA Phase8.1Prepare record documents, OM manuals, etc.4 14 30 2,500.00$ 1,000.00$ 1,500.00$ 760.00$ 637.00$ 1,000.00$ Expenses (Include expenses that are in addition to travel and reproduction costs) 0Task 6: Bidding (Sep ‐ Nov 2019)Task 7: Services During Construction (Dec 2019 ‐ Dec 2020)Task 8: Project Close Out$71,364$174,194$10,828$20,178$102,830$271,655$203,933$475,588$16,130$17,926$34,056$9,350Task 5: Permitting (Apr ‐ Nov 2019) Walker Macy, Confidential3/20/2018Page 37.3.cPacket Pg. 375Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, BASE SCOPE SD-CAPIC QA/QC PM STAFF Civil Structural Architecture SkateparkWater Feature Irrigation Lighting Geotech Cost Est Mech/Plmb Electrical$140 $125 $80 $75 KPFF KPFF ORA Grindline STO 2426 FMS Landau JMBNotkin‐Wood‐HarbingerReyesConsultantsCIVIC FIELD FEE PROPOSAL (3/15/2018)Walker MacyTotal WM Hours 4 0 14 30WM Fee/Hr 560 $0 $1,120 $2,250Subtotal Cost WM $2,500.00 $0.00 $1,000.00 $1,500.00 $0.00 $760.00 $0.00 $0.00 $0.00 $637.00 $1,000.00Total Consultant Fee $2,750.00 $0.00 $1,100.00 $1,650.00 $0.00 $836.00 $0.00 $0.00 $0.00 $700.70 1,100.00$ Subtotal Cost for Closeout PhaseTotal for Project$115,475.80 $42,790.00 $69,300.00 $30,552.50 $31,790.00 $14,850.00 $71,500.00 $6,105.00 $26,400.00 $22,954.80 $58,701.50With additional COE 10% design contingency$1,098,350$1,208,185$8,137$3,930$12,067 Walker Macy, Confidential3/20/2018Page 47.3.cPacket Pg. 376Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, RIGHT-OF-WAY SCOPE SD-CAPIC QA/QC PM STAFF Civil Structural Architecture SkateparkWater Feature Irrigation Lighting Geotech Cost Est Mech/Plmb Electrical$140 $125 $80 $75 KPFF KPFF ORA Grindline STO 2426 FMS Landau JMBNotkin‐Wood‐HarbingerReyesExpenses (Include expenses that are in addition to travel and reproduction costs) Expenses 0000Total WM Hours $0 $0 $0 $0WM Fee/HrSubtotal Cost WMTotal Consultant Fee 2.20Study 6th and 7th grading, crossings and utilities for mkt st potential and coordinate with City12 40 12 3,850.00$ 2.10Prepare/attend/document (1) meetings with Public Works and Engineering for 6th Ave Coor42642.12Document City Parks and Planning SD review comments for ROW22.16Provide 100% Schematic Design Submittal:Update CAD Bases and plan drawings246(2) CAD Street and Park Edge Sections 48Grading Concept Plan ‐ 6th & 7th Avenue 4 1 12 8 3,850.00$ Cost Estimate 14Expenses 4,400.00$ Total WM Hours 23 3 72 38WM Fee/Hr $3,220 $375 $5,760 $2,850Subtotal Cost WMTotal Consultant Fee $7,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,400.00 $0.00 $0.00Subtotal Cost for SD Phase7th Avenue21224Expenses Total WM Hours 2 0 12 24WM Fee/Hr $280 $0 $960 $1,800Subtotal Cost WMTotal Consultant Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Subtotal Cost for DD (30% Design) Phase7th Avenue4 14 38 1,650.00$ Expenses Total WM Hours 4 0 14 38WM Fee/Hr $560 $0 $1,120 $2,850Subtotal Cost WMTotal Consultant Fee $1,650.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Subtotal Cost for CD Phase8Permit preparation / documentation 2 8 14 220.00$ 5.3Respond to permit comments during permitting 2 2 4Task 5: Permitting (Apr ‐ Nov 2019)Task 4: 50%, 90%, 100% Design (Dec 2018‐Aug 2019)$4,530$1,650$6,180$0$0Task 3: 30% Design Development (Sep ‐ Nov 2018)$3,040$0$3,040CIVIC FIELD FEE PROPOSAL ROW ADD SERVICES (3/15/2018)ConsultantsTask One: Project Start‐Up (Apr ‐ May 2018$0$12,205$12,100$24,305Task 2: Schematic Design (Jun‐Aug 2018) Walker Macy, Confidential3/20/2018Page 57.3.cPacket Pg. 377Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
EDMONDS CIVIC PLAYFIELD FEE PROPOSAL, RIGHT-OF-WAY SCOPE SD-CA5.4Reivise drawings and resubmit to the permit center if requried. 244Expenses Total WM Hours 6 0 14 22WM Fee/Hr $840 $0 $1,120 $1,650Subtotal Cost WMTotal Consultant Fee $220.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00Subtotal Cost for Permitting Phase6.1Produce bid set documents4 220.00$ 6.2Attend pre‐bid conference6.3Prepare addenda during bid period as necessary. 66.4Assist in review of bids4Expenses Total WM Hours 0 0 14 0WM Fee/Hr $0 $0 $1,120 $0Subtotal Cost WMTotal Consultant Fee $220.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00Subtotal Cost for Bidding Phase7.1Develop "For Construction" set of Construction Documents 1 2 2 660.00$ 7.2Attend one pre‐construction meeting127.3Review product submittals and shop drawings; RFI's; ASI's 1 2 4,950.00$ 7.4Attend (22) project meetings/observation visits on site (weekly) & other coordination 1,100.00$ 7.4aReview rough grading1 2 1,100.00$ 7.4bReview of hardscape layout127.4dReview irrigation mainline layout127.4eReview finish grading127.4fReview tree and or plant material layout 1 87.4gReview irrigation coverage187.4iStructural Observation7.4jSupervise final targeting and adj of adjustable fixtures7.5Attend one substantial completion walk through 1 27.6Attend one final acceptance walk through 1 27.7Attend one warranty walk12Expenses Total WM Hours 0 12 36 2WM Fee/Hr $0 $1,500 $2,880 $150Subtotal Cost WMTotal Consultant Fee $7,810.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Subtotal Cost for CA PhaseKUPrepare record documents, OM manuals, etc. 2 2 4Expenses Total WM Hours2024WM Fee/Hr $280 $0 $160 $300Subtotal Cost WMTotal Consultant Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ‐$ Subtotal Cost for Closeout PhaseTotal for Project (Sum of Phase Subtotals)$17,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,400.00 $0.00 $0.00With additional 10% Design Contingency $56,953$740$0$740$51,775Task 8: Project Close Out$4,530$7,810$12,340Task 7: Services During Construction (Dec 2019 ‐ Dec 2020)$1,120$220$1,340$3,610$220$3,830Task 6: Bidding (Sep ‐ Nov 2019) Walker Macy, Confidential3/20/2018Page 67.3.cPacket Pg. 378Attachment: 180320 Civic Field Fee Detail SD-CA (Civic Field PSA for design services)
DRAFT Civic Proposed
Budget – March 2018
Expenditures Total 2017 2018 2019 2020 Total all years
Geotech and Survey
40,000 40,000
Stadium removal
135,000 35,000 100,000
RCO support
25,000 25,000
A&E
1,208,185 475,000 525,000 208,000
Permitting
35,000 35,000
Construction
10,515,000 10,515,000
Engineering Staff
180,000 40,000 40,000 100,000
12,138,185 75,000 640,000 565,000 10,858,000 12,138,000
Total
Revenue
Fund 125
140,000 500,000 500,000
Fund 126
210,000 335,000
City GF
2,000,000
RCO
35,000
Park Impact Fees
500,000
Local Parks
1,350,000
State Leg Direct
500,000
Snohomish County
1,000,000
Hazel Miller Foundation 500,000 500,000 500,000
Private/Voted and/or bonded funds 3,568,000
Total 175,000 3,210,000 4,350,000 4,403,000 12,138,000
Shaded boxes are goals and to be determined.
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REQUEST FOR QUALIFICATIONS
CIVIC FIELD MASTER PLAN
The Civic Field Master Plan will provide the City of Edmonds with a schematic design for a signature park in the heart of downtown Edmonds. Leased for decades, Civic Field was recently acquired by the City from the Edmonds School District. It was once recreational fields
and field house for a Junior High complex. The City has been operating this property as a park
since 1975.
It has been a long time priority in the Parks, Recreation & Open Space Plan to acquire Civic Field to ensure that it remains accessible to the community as a key asset, providing both
passive and active recreation. It is 7.92 acres and is the last large piece of open space
available in downtown Edmonds.
This park is located a block from the downtown commercial area and the surrounding area is mainly condominiums and townhomes. Civic Field is a central, highly visited site that many
Edmonds residents value as a city park. The site currently includes a playground, basketball
and tennis courts, football field, soccer fields, track, skate park, petanque courts, portable
restrooms, and stadium. The former Junior High fieldhouse on the site is leased by the Edmonds Boys & Girls Club.
The site is currently used for sports, community events such as the 4th of July, Taste of
Edmonds, Wenatchee Youth Circus, and by local youth organizations, schools,
walking/running groups, and recreation programs. The City would like to preserve this recreational and community asset.
The scope of work is to work with the community to explore program components and
concepts to create a preferred schematic design for Civic Field. The entire park site would be
included in the consideration and analysis of the schematic design. PRELIMINARY SCOPE OF WORK
The following is a preliminary scope of work that may be modified during contract negotiations
with the selected consultant. The preliminary scope of work is intended to outline and describe
the range of tasks anticipated for the project, but is not intended to be complete. It is anticipated that planning, design, and construction will be completed within three major
phases as described below. Public involvement will be an element of each phase.
Phase 1 – Inventory, site assessment, and development of a park design program Phase 2 - Schematic design and implementation program Phase 3 –Design development, permitting, bidding, and construction support
The selected consultant shall initially complete the Phase 1 and Phase 2 scope of work. The
City of Edmonds reserves the right to award additional work for future phases to the same firm, or another firm, as necessary to complete the project.
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Phase 3 will be contingent upon securing necessary funding, and would include design
development, permitting, construction documents, construction monitoring and observation.
Public Involvement This project needs to include significant public involvement, with an emphasis on collaboration with a project advisory committee, the Planning Board, City Council, identified stakeholders,
and interested citizens.
Tasks may include:
• Develop and implement a public involvement process that encourages the participation
of all interested parties.
• Attend periodic meetings of the Planning Board and City Council to provide project updates and gather input.
• Attend and facilitate multiple public workshops to keep community members informed
and to solicit input from the public during the planning and design process.
• Provide graphic and written information as required to support the public outreach efforts of the City.
• Create an online presence, virtual open houses, and other avenues with which to
increase public participation. Phase I – Develop Park Design Concept - Tasks may include:
• Participate in a kickoff meeting with the project advisory committee to review project
parameters, gather available materials, identify additional information requirements, review preliminary community involvement strategy, and establish project timeline and products.
• Conduct site visit with Parks staff.
• Gather a site inventory identifying and locating natural and man-made features. Include topography, wetlands, streams, vegetation, utilities, structures, and other features as
necessary for the purposes of master planning and permitting.
• Gather and review relevant background materials relating to the project. Communicate and coordinate with various local, state, and federal permitting authorities necessary for understanding regulatory issues and constraints.
• Conduct meetings (or phone interviews) with agency representatives from Parks,
Engineering, Public Works, Planning and key stakeholders.
• Facilitate and conduct public workshops to ascertain public sentiment towards needs,
desires, opportunities and constraints.
• Based upon the results of site analysis, technical input, stakeholder interviews, project advisory committee input and public workshops, develop a preliminary Park Design Program detailing proposed park uses, design character and design criteria. Design
Program review and approval process to include Public Workshop(s), Planning Board,
and City Council (for final approval).
Phase II – Develop Schematic Design - Tasks may include:
• Assist the Project Advisory Committee in establishing evaluation criteria for schematic
designs.
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• Prepare at least three schematic designs based upon the approved design program.
Prepare conceptual level line-item construction cost estimates for each design. Assist
staff in preparing operational/maintenance cost models.
• Prepare a narrative which summarizes the existing conditions, design alternatives, cost implications and regulatory criteria, and identifies issues which require further study at
the next stage of project development.
• Meet with the Planning Board to review the schematic designs using the evaluation criteria established earlier.
• Meet with the Parks staff team to review the schematic designs.
• Conduct community workshops to solicit input on the schematic designs.
• Meet with City, County, State, and Federal permitting authorities to review initial
schematic design direction.
• Meet with the Project Advisory Committee to review comments from workshop and to
solicit direction on draft schematic designs.
• Provide updates to the Planning Board and City Council.
• Create a draft schematic design based upon the preferred elements from the designs and consistent with the approved design program. Update cost estimate and operational models.
• Create a draft implementation strategy/phasing program for development of the park
that identifies priorities for improvements, responsibilities for improvements and a
timeline for implementing improvements.
• Identify scope and schedule of permitting process.
• Attend meetings with the Parks staff team to review the draft schematic design and
phasing program.
• Conduct community workshops to solicit input on the draft schematic design and
phasing program.
• Meet City permitting authorities to review the draft schematic design and phasing program.
• Meet with the Planning Board to present the draft schematic design and phasing
program for Board’s recommendation to the City Council.
• Refine the draft schematic design and phasing program incorporating gathered input.
• Revise cost estimates.
• Meet with the Project Advisory Committee to review workshop comments.
• Refine final schematic design.
• Prepare SEPA Checklist if needed.
TENTATIVE SCHEDULE
The following schedule contains major milestones and may be modified as a result of
consultant proposals and contract negotiations:
• February 12, 2016: SOQ published
• March 8, 2016 (4:00 pm PST) - SOQ Submittal Deadline
• March 18, 2016 - City to short-list for interviews
• Week of March 28 - Consultant Interviews
• April 4-8, 2016 - Consultant Selection
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• April 2016 - Contracting process
• May - June 2016: Project Start; Survey, Inventory and Site Analysis
• July – August 2016 - Initial Public Meetings, Planning Board and City Council Approval of Design Program, Develop Schematic Designs
• September - October 2016 – Public review and comment; Design refinement
• October - December 2016 – Planning Board and City Council approval of Schematic Design
Statement of Qualifications Submission Requirements
All submittals must be in conformance with the requirements set forth in this SOQ.
Qualifications submitted electronically should be 8-1/2” x 11” format and shall not exceed twenty (20) single sided pages. A front cover, back cover, and a maximum two-page cover
letter may be submitted in additional to the twenty (20) single sided pages. If a paper copy is
submitted, pages should be printed double sided. At a minimum, the following information shall
be submitted:
• An organizational chart and biographies for your project team, including all sub-
consultants.
• A statement of the percentage of time your proposed key resources will have available to devote to the project.
• Your firm’s identification of the critical work elements and how your team would address
these issues.
• A discussion of your firm’s approach to the project and your plan to produce the
required documents.
• A proposed schedule for completing the work, including intermediate project stages
leading to a final project and in sufficient detail to allow an assessment of the firm’s ability to provide the resources necessary to meet the schedule.
• References from past similar projects. Provide the contact name and number of the
owner, or if not available, a contact name and number of the current most
knowledgeable person associated with the project.
Submittals
Qualifications titled “SOQ: Civic Field Master Plan” may be submitted as an email
attachment in PDF or MS Word format to: carrie.hite@edmondswa.gov.
Note that faxed proposals or electronic proposals submitted as compressed files will not be accepted.
OR
One (1) unbound original and four (4) digital storage devices (CD or USB Flash Drive) in PDF
or MS Word format mailed or delivered to:
City of Edmonds
Attn: Cynthia Cruz
700 Main Street
Edmonds, WA 98020
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Contact For additional information concerning this SOQ, any other aspect of the selection process or
the project in general, please contact via email: Carrie Hite, Parks, Recreation and Cultural
Services Director, carrie.hite@edmondswa.gov.
All questions must be submitted by email and must be received prior to 4:00 pm PST on February 29, 2016. Answers will be released to all interested parties prior to noon on March 1,
2016.
Absolutely no communication shall occur regarding this SOQ, including requests for information, or speculation between Offeror’s or any of their individual members and any City elected official or employee other than those named above. Failure to comply with this
provision may result in Offeror’s proposal being removed from consideration. Any cost incurred
by Offeror in preparation, transmittal, or presentation of any information or material submitted
in response to the SOQ shall be borne solely by the Offeror. Right to Reject Submittals
The City reserves the right to reject any and all submittals at any time with no penalty, or to
waive immaterial defects and minor irregularities in any submittal.
Submittal Disposition All material submitted in response to this SOQ shall become the property of the City.
Project Contract
The Offeror will be required to use the City of Edmonds Professional Services Agreement [Attachment A] and accept all language contained within. Any Offeror that has significant reservations concerning using this agreement should not submit on this request.
Consultant Selection Criteria
Consultants will be evaluated on the following items:
• Responsiveness to the requirements of this SOQ
• Understanding of project scope and project requirements including discussion of firm’s
approach to the project
• Ability to meet the project schedule, within budget
• Expertise of key personnel – provide a biography, educational background, number of
years with this firm/other firms, and three (3) project references with contact information.
Also discuss other responsibilities assigned to key staff and their availability for this project.
• Proposed use of sub-consultants – If sub-consultants are proposed, explain how the
work process and communication between the Firm and the sub-consultant will be managed. Discuss the sub-consultants experience and availability for the project.
• Response of references from past similar projects.
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Short List After review of the submittals by the Owner’s Selection Committee, the three (3) highest
ranked firms will be notified and invited to participate in a short list/final selection phase. It is
intended that the final selection phase will include the following steps:
• Notification: Written notification of the three top-ranked firms.
• Interview will consist of:
Presentation/Discussion: A 1-hour presentation/discussion question and answer period
will be scheduled and conducted in Edmonds.
Final Selection Process:
After the presentations and discussions are completed, the Selection Committee will rank the
firms interviewed.
The qualifications, proposal and presentation/discussion will be weighted equally and be
scored as follows:
1. Responsiveness to SOQ 5 pts
2. Previous experience in similar projects 20 pts 3. Understanding of project scope and requirements 25 pts
4. Ability to meet schedule/budget 10 pts
5. Expertise of key personnel/Project Manager 20 pts
6. References from past projects 20 pts
Negotiation/Scope Development:
The top-ranked firm will be notified in writing and be asked to meet and submit their prospective scope of services, schedule and a fee proposal.
If, after negotiation and consideration, the Owner is unable to reach an acceptable
agreement with the top-ranked firm, the Owner will terminate negotiations with the top-ranked
firm and, at its sole discretion, may enter into negotiations with the second ranked firm and/or withhold the award for any reason and/or elect not to proceed with
any of the proponents and/or re-solicit via a new SOQ.
Final Selection:
Once an agreement is reached with a preferred A/E firm, the Owner’s Purchasing Agent will provide a professional Services Agreement for signatures and full execution. A
Notice to Proceed will be issued to formally begin work.
--END—
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EDMONDS CIVIC CENTER PLAYFIELD MASTER PLAN
City of Edmonds, Washington
March 2017
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ACKNOWLEDGMENTS
Walker | Macy - Landscape Architecture, Project Lead
Chris Jones, Principal
Lara Rose, Design Principal
Ann Marie Schneider, Project Manager, Landscape Designer
Alyssa Machle John, Landscape Designer
Enviroissues - Public Outreach / WBE
Ara Swanson, Associate
Harrison Price, Project Coordinator
ORA - Architecture
Owen Richards, AIA, LEED AP
Steven Lazen, AIA
Emily Perchlik, Assoc. AIA
JMB Consulting Group, LLC - Cost Estimating
Jon Bayles, Principal
Herrera Environmental Consultants - Permitting
Shelby Petro, Wetland Scientist, Env. Permit Coordinator
City of Edmonds
Mayor Dave Earling
Edmonds City Council
Edmonds Planning Board
Project Advisory Committee
Consultant Team
Kyla Blair
Barbara Chase
Mike Echelbarger
Kristiana Johnson
Lesly Kaplan
John McGibbon
Joe McIalwain
Bob Rinehart
Emily Scott
Doug Sheldon
Steve Shelton
Valerie Stewart
Dave Teitzel
Dick Van Hollebeke
Diana White
Alex Witenberg
Pat Woodell
Carrie Hite, Director, Parks, Recreation & Cultural Services (PRCS)
Renee McRae, Deputy Director, (PRCS)
Frances Chapin, Arts & Culture Manager, (PRCS)
Rich Lindsay, Park Maintenance Manager, (PRCS)
Rob Chave, Planning Manager
Kernen Lien, Senior Planner
Todd Cort, Recreation Coordinator
Phil Williams, Public Works & Utilities Director
Mike DeLilla, Senior Utilities Engineer
Shane Hope, Director, Development Services
Rich Lindsay, Parks Maintenance Manager
Rob English, City Engineer
Jennifer Lambert, Engineering Technician
City Staff
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4 Edmonds Civic Center Playfield Master Plan
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5
Table of Contents
Introduction .......................................................................................................................6
SITE BACKGROUND & ANALYSIS ��������������������������������������������������9
History ..............................................................................................................................10
Existing Conditions ........................................................................................................10
Related Studies & Plans ................................................................................................11
Context .............................................................................................................................12
DESIGN DEVELOPMENT + COMMUNITY ENGAGEMENT ������������19
Process & Schedule .......................................................................................................20
Deed Restrictions ...........................................................................................................21
Park Activities & Amenities ...........................................................................................22
Existing Uses ..............................................................................................................22
Potential New Uses...................................................................................................24
Open House 1, June 2016 ............................................................................................25
Format & Objective ...................................................................................................25
Informational Boards ...............................................................................................25
Content .......................................................................................................................25
Interactive Boards .....................................................................................................26
Program Models / Games ........................................................................................27
Additional Outreach .................................................................................................27
Participation and Attendance ................................................................................28
Feedback ....................................................................................................................28
DESIGN ALTERNATIVES .................................................................................................30
Option 1 - Meadow Loop ........................................................................................30
Option 2 - Activity Central .......................................................................................32
Events ...............................................................................................................................34
Current Events ...........................................................................................................34
Design Alternative Event Overlays .........................................................................35
Open House 2, August 2016 ........................................................................................36
Format & Objective ...................................................................................................36
Small Group Discussions .........................................................................................36
Participation and Attendance ................................................................................38
Feedback ....................................................................................................................39
MASTER PLAN �����������������������������������������������������������������������������41
Hybrid design ..................................................................................................................42
Aerial View ..................................................................................................................43
Examples of Signature Features ............................................................................43
Master Plan Views ..........................................................................................................46
Master Plan Event Overlays ..........................................................................................48
Small to Medium Size Events Within the Park ....................................................48
Large Events and the 6th Avenue Market Promenade ......................................49
Architectural Elements ..................................................................................................50
Boys and Girls Club Expansion ...............................................................................50
Examples of Signature Features ............................................................................51
Shade Pavilion ...........................................................................................................51
Open House 3, October, 2016 ......................................................................................52
Format .........................................................................................................................52
Participation and Attendance ................................................................................53
Phasing .............................................................................................................................54
Supplemental Information ..........................................................................................55
Alley Buffers ................................................................................................................55
Utilities and City Planning .......................................................................................55
Parking Considerations ..........................................................................................55
Tennis / Sports Fencing ...........................................................................................55
Street Improvements ....................................................................................................56
6th Avenue Market Promenade .............................................................................56
7th Avenue Street Improvements ..........................................................................57
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6 Edmonds Civic Center Playfield Master Plan
Civic Center Playfield is an eight acre park in the heart of
downtown Edmonds that straddles the boundary between
residences, civic amenities and the downtown commercial
district. Well-loved and used by residents of all ages, it is home
to the Boys and Girls Club, the Petanque Club, athletic fields, a
playground, a skatepark, tennis courts and several of Edmonds
largest annual festivals such as the Taste of Edmonds and the
4th of July Fireworks.
Originally the Edmonds High School sports facility in the
1930’s, the site has served as a recreational and event space
for decades while the population of Edmonds has continued
to grow and develop around it. The City has been operating
and maintaining the property for public use since 1975, with
no investment of capital funds and little change to the layout
since its former use by Edmonds High School. In the 2014
Parks, Recreation and Open Space Plan (PROS Plan), Civic
Center Playfield was identified as a key asset and securing the
park, that had been leased from the Edmonds School District
for 40 years, was deemed a priority. In direct response, the City
of Edmonds acquired the property in the fall of 2015 with grant
assistance from the Washington State Recreation Conservation
Office and the Snohomish Conservation Futures Program,
thereby ensuring that the site will remain accessible to the
community, providing both passive and active recreation.
In April 2016, through a Request For Qualifications and
interview process, Walker Macy, a Landscape Architecture and
Urban Design firm, was hired by the Edmonds Parks. Recreation
and Cultural Services (EPRCS) department to lead the Civic
Center Playfield Master Planning effort. The project goal was to
work with the City of Edmonds and the Edmonds community to
design a Master Plan that envisions Civic Center Playfield as a
signature park in the heart of downtown Edmonds.
The project undertook a rigorous public engagement process,
including three public open houses, three online open houses,
stakeholder interviews and a series of meetings with the
Project Advisory Committee, the Parks and Recreation Staff,
the City Council and the Planning Board in order to create
a plan inspired by the community’s desires and reflecting
public sentiment and feedback. Several iterations of design
and feedback were presented, tested and reviewed, resulting
in a schematic design that integrates active program, civic
engagement and beautiful landscape spaces.
The Civic Center Playfield Master Plan embraces the potential
of this downtown park to contribute to a sense of community
identity and civic pride while promoting active, healthy
lifestyles, energizing the local economy and bolstering the
city’s growing reputation as a destination on Puget Sound. The
legacy of the park as an iconic place for gathering, celebration
and enhanced daily life is intended to serve Edmonds for
generations to come.
INTRODUCTION
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Sprague St Sprague St
Daley St
Bell St
Edmonds St
6th Ave N7th Ave N7
SITE PLAN
The Great Lawn
The Meadows
The Market Promenade7.3.f
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8 Edmonds Civic Center Playfield Master Plan
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Edmonds
Historical
Museum
Farmer’s
Market &
Future
Veterans
Plaza
Edmonds
City Hall
Library
Frances
Anderson
Center
Main
Street
Shops
Boys &
Girls Club
Edmonds
Center For
The Arts
4TH AVE SBELL ST
MAIN ST5TH AVE 3RD AVE S 6TH AVE7TH AVE ARTS CORRIDORLEGEND
HISTORIC SITES
DESTINATIONS**********************N
9Site Background & Analysis
SITE BACKGROUND &
ANALYSIS
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10 Edmonds Civic Center Playfield Master Plan
Civic Center Playfield was the athletic grounds for Edmonds
High School, originally built a block from the site at 410 Fourth
Avenue North, now the Edmonds Center for the Arts. Prior to
recreational development it’s believed to have been a marshy
field. In 1957 the high school relocated to the Holmes Corner
neighborhood at 76th and 212th. The City has operated the
property as a park since 1975 with minimal change to its
amenities or use.
HISTORY
Today, the eight acre site includes a playground, basketball
and tennis courts, football field, soccer fields, track, skate park,
petanque courts, portable restrooms, and two structures - the
grandstand and the Boys and Girls Club (former high school
field house).
Civic Center Playfield is currently used for neighborhood
recreation, community sports team practices and games by
local organizations such as Sno-King Youth Club and EPRCS
recreation programs. It also hosts events such as the 4th of
July, Taste of Edmonds, Edmonds Arts Festival parking and the
Wenatchee Youth Circus.
There are two structures on site, the field house, most likely
built after 1935 when the district acquired the property, was
remodeled in 1999 and is currently leased to the Edmonds Boys
and Girls Club. The grandstand, also over 50 years old, is still
used on occasion for events and also serves as storage for a
number of local organizations.
The Edmonds Boys & Girls Club has occupied the field house
since 1968. It’s currently operating at full capacity, serving
approximately 150 children. Activities offered at the Boys & Girls
Club include arts and crafts, computer use, homework help,
volleyball and basketball, arts and music, snacks and meals.
The building presently contains spaces typical in most Club
facilities - ground floor offices, a small game/recreation room,
computer lab area, restrooms, storage and service spaces. The
upper floor, includes a gym and additional storage. The Boys &
Girls Club is in conversation with EPRCS and the City to discuss
the needs and plans of the organization in conjunction with the
park redesign. The field house would likely require expansion if
it is to continue to serve the growing needs of the Club.
In a City of Edmonds Historic Preservation Commission Special
Meeting on June 29, 2016, a majority of the Commissioners
“voiced support for retaining the field house structure due to
its significance to the community and because it echoes what
Edmonds used to look like in the 1920’s and 1930’s.” The
Commission also discussed the historic value of the entire site
and the importance to the community of “retaining some of it’s
historic [] flavor” as the park design continues (see Appendix
for full HPC Meeting Minutes).
The State of Washington Department of Archaeology and
Historic Preservation recently ruled that the grandstand is not
of historic significance and the State of Washington Recreation
Conservation Office has approved the removal of the structure.
A structural review was also completed during the Master Plan
effort with the conclusion that significant upgrades are needed
to meet both structural and accessibility compliance (see full
grandstand structural evaluation in Appendix).
EXISTING CONDITIONS
1930’s - courtesy of the Sno-Isle Musem
Edmonds-
Kingston
Ferry
2015 - Google Earth
1950’s
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11Site Background & Analysis
Prior studies were consulted by the project team during the master planning process. These include:
• 4th Ave implementation Plan
• 4th Ave Arts Corridor Plan
• Parks, Recreation and Open Space Plan (PROS Plan), February 2014
• City of Edmonds Comprehensive Plan
• Edmonds Cultural Plan, February 2014
• Edmonds Transportation Plan
• Edmonds Strategic Plan
• The Edmonds Waterfront Access Alternatives Study
RELATED STUDIES & PLANS
Field house 2nd floor gymnasium Field house 1st floor entry area
Grandstand
Panorama taken from the playground at the south east corner of the site. The grandstand is to the left and back of the field house is left of center.
Field house (Boys & Girls Club) entrance
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YOST
PARK
EDMONDS
MARSH
CITY
PARK
CIVIC
FIELD
FRANCES
ANDERSON
CENTER
DOWNTOWN
EDMONDS
BRACKETT’S LANDING
SHORELINE SANCTUARY
CONSERVATION AREA
SH
E
L
L
C
R
E
E
K
N
12 Edmonds Civic Center Playfield Master Plan
URBAN ECOLOGIES
A sizeable public open space in downtown Edmonds, Civic Center Playfield serves a unique role that differs from other parks in the
vicinity. It’s urban context, flatness and lack of tree cover set it apart from Yost Park and the Shell Creek corridor, Edmonds Marsh, and
Brackett’s Landing, all of which are larger in scale and provide important eco-destinations and habitat. City Park offers undulating
topography and significant tree canopy resulting in a more passive park experience with some active play area, while the nearby
Frances Anderson Center hosts a green space with more intimate neighborhood-scale activity, recreation and gathering.
CONTEXT
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BEST VIEWS
ARE FROM
EAST EDGE
PANORAMIC VIEWS
OVER PARK
N
13Site Background & Analysis
SITE VIEWS
Spectacular views of the Puget Sound and the Olympic mountain range are a signature feature of the City of Edmonds. The east edge
of Civic Center Playfield offers glimpses of the Olympic peaks due to it’s slightly higher elevation and the parks grand, open scale. Also
noteworthy are the panoramic views from the streets and residences on the high slopes directly east of the park where the park grounds
become foreground.
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MULTI-FAMILY
MULTI-FAMILY
SINGLE
FAMILY
CIVIC
N
14 Edmonds Civic Center Playfield Master Plan
PARK EDGES AND CURRENT ZONING
Civic Center Playfield is nestled between residential and civic zones and will be most successful if designed to respond to its adjacencies.
The east side of the park is single-family residential while the north and south edges of the park consist of more dense multi-unit
housing. The west edge is made up of predominantly civic institutions such as the police and fire stations, City Hall and the Edmonds
Center for the Arts while also being at the edge of the downtown commercial district.
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1/4 mile
5-minute walk
4TH AVE NMAIN ST
DAYTON ST3RD AVE N RAILROAD AVE 5TH AVE S6TH AVE S3RD AVE S7TH AVE N 2ND AVE N SUNSET AVE N LEGEND
EXISTING BIKE ROUTE
PROPOSED BIKE ROUTE
BUS STOP
FERRY ROUTE
AMTRAK/LINK ROUTE
Brackett’s Landing
Shoreline
Sanctuary
Ferry
Terminal
Library
Main
Street
Shops
TO KI
N
G
S
T
O
N
TO SEATTLETO EVERETTEdmonds
Center For
The Arts
Frances
Anderson
Center
Amtrak/
LINK
Station
N
15Site Background & Analysis
TRANSIT CONNECTIONS
Civic Center Playfield is within walking distance of most downtown amenties and a short bike ride for many residents. It is also in close
proximity to regional transit, including the Ferry Terminal to Kingston and the Amtrak/Sound Transit commuter station to Seattle and
Everett.
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Edmonds
Historical
Museum
Farmer’s
Market &
Future
Veterans
Plaza
Edmonds
City Hall
Library
Frances
Anderson
Center
Main
Street
Shops
Boys &
Girls Club
Edmonds
Center For
The Arts
4TH AVE SBELL ST
MAIN ST5TH AVE 3RD AVE S 6TH AVE7TH AVE ARTS CORRIDORLEGEND
HISTORIC SITES
DESTINATIONS**********************N
16 Edmonds Civic Center Playfield Master Plan
DOWNTOWN CONNECTIONS & DESTINATIONS
Civic Center Playfield is a key component in a community circuit connecting local residences and civic destinations such as the
Edmonds Farmers Market, the Sno-Isle Library, the Frances Anderson Center and downtown shops and restaurants. The park also
has the potential to serve as part of an arts and culture plan with the evolving 4th Avenue Arts Corridor connecting Main Street to the
Edmonds Center for the Arts.
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PETER KIRK PARKKIRKLAND, WA
12.5 ACRES
CIVIC FIELDEDMONDS, WA
8 ACRES
CAL ANDERSON PARKSEATTLE, WA
7.5 ACRES
EDMONDS CITY PARKEDMONDS, WA
14 ACRES
BELLEVUE DOWNTOWN PARKBELLEVUE, WA
21 ACRES
DISCOVERY
GREEN
HOUSTON, TX
12 ACRES
17Site Background & Analysis
SCALE COMPARISON
Parks similar to Civic Center Playfield, or known to local residents, were studied by the design team and shared with the public to
facilitate understanding and discussion of the parks’ program.
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18
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19
DESIGN DEVELOPMENT +
COMMUNITY ENGAGEMENT
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20
Public Involvement City Briefings
Edmonds Civic Center Playfield Master Plan
PROCESS & SCHEDULE
The Civic Center Playfield Master Plan project team undertook
a rigorous public engagement process that included three
public open houses (offered both in-person and online); on-
site postings, stakeholder interviews and outreach meetings.
As a result, the design process was highly integrated with
public engagement opportunities and public feedback
shaped both the methods of design as well as the final plan.
Stakeholders included the Boys and Girls Club, who currently
lease the Field House on-site; recreational groups that use
the fields such as Sno-King Youth Club and the Edmonds
Petanque Club; groups that host events currently held at the
park or nearby such as the Edmonds Chamber of Commerce
(Taste of Edmonds), the Edmonds Art Festival and Festival
Foundation; and other civic organizations directly effected
by the park’s potential transformation such as the Edmonds
Arts Commission, the Museum/Market Board; City Council
and Planning Board members; Edmonds Center for the Arts;
Economic Development Commission; Floretum Garden Club;
Historic Preservation Commission; and City staff.
Community feedback and design team progress was
discussed in regular briefings to City Council, the Planning
Board, Edmonds Parks, Recreation and Cultural Services,
and the Project Advisory Committee. The Project Advisory
Committee was comprised of a broad selection of community
representatives and leaders with varying interests selected to
provide guidance to the project team.
Each public open house addressed a different project milestone
and incorporated, as well as solicited, feedback from the
community. Online open houses were launched immediately
following each in-person open house and were accessible for a
minimum of two weeks. Project description, progress, schedule,
open house results, and meeting minutes were posted publicly,
and regularly, on the city’s splash page at:
http://www.edmondswa.gov/parks-recreation-departments/civic-
center-master-plan.html
The project was organized into three phases that corresponded
with each Open House. All events took place in 2016 unless
otherwise noted.
Mayor Dave Earling speaking at the first Open House on June 23rd, 2016. Mayor
Earling provided introductions to all three Open Houses.
Park Activities (Program)
• PAC kickoff meeting: May 12
• Stakeholder Meetings: May 17 & 23
• Open House #1: June 23
• PAC meeting: July 7
• Planning Board Meeting: July 27
• City Council Meeting: August 9
Master Plan Alternatives
• Open House #2: August 24
• PAC Meeting: September 1
• Planning Board Meeting: September 14
• City Council Meeting: September 27
Hybrid Master Plan
• Open House #3: October 19
• PAC Meeting: October 25
• Planning Board Meeting, Wednesday, November 9
• City Council Meeting: January 17,2017
• City Council Adoption: March 7, 2017
Stakeholder
Interviews
Public Open
Houses
Planning
Board
City
Council
Project Advisory
Committee
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2 ACRES EXEMPT
FROM DEED
RESTRICTIONS
PROJECT SITE
(8 ACRES)6TH AVE NDEED RESTRICTIONS (6 ACRES)
21Design Development + Community Engagement
DEED RESTRICTIONS
The planning effort considered the full site with special
consideration for six of the acres that fall under Conservation
Easement Deed restrictions as outlined by the Washington State
Recreation Conservation Office and The Snohomish Conservation
Futures Program.
• Not more than 10% impervious surface (excluding
pathways)
• Must be preserved as open space
• No synthetic turf
• No buildings (restrooms allowed but apply to
impervious calculations)
• Shade structures are permitted
• Multi-use open grass areas are allowed
• Temporary festival use can be accommodated
• No temporary or permanent parking is allowed
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22
• Taste of Edmonds
• 4th of July Fireworks
• Wenatchee Youth Circus
• Sports tournaments
• Arts Festival (parking)
• Boys & Girls Club (Field House)
• Grand Stand
• Storage
• Soccer/Lacrosse Fields (2 - 1 Adult and 1 Youth)
• Tennis Courts (2)
• Petanque Courts (4)
• Basketball Courts (2)
• Baseball/Softball Field (1)
• Skate Park
Edmonds Civic Center Playfield Master Plan
PARK ACTIVITIES & AMENITIES
Existing Uses
Existing Civic Center Playfield amenities include a large multi-
use lawn with sports fields, a 400-meter track, a playground and
various courts that accommodate a number of activities. Uses
for the park were categorized into active, passive, civic and
event spaces and the community was engaged to determine
what existing program should remain and what new program
was desired.
Parking is not currently provided in the park while storage
space exists below the Grand Stand, within the Field House and
the shed. These uses were also put forth for discussion.
Active
Active
Events
Other
Events CivicPassive
petanque
basketball
tennis soccerlacrossefootball
soccerlacrossefootball
baseball
playground
track
skatepark
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1
2
3 4
5
6
8
7
9 11 12
13 14
15
16
17
18
19
20
21
22
1 HAINES WHARF PARKVIEW POINT | PICNIC AREA | PLAYGROUND | WILDLIFE | TRAILS | RESTROOMS
2 STAMM OVERLOOK PARKVIEW POINT | WILDLIFE
3 HUTT PARKTRAILS | WILDLIFE
4 SEAVIEW PARKPICNIC AREA | PLAYGROUND | TRAILS | BASKETBALL | TENNIS | SOCCER | BASEBALL/SOFTBALL | RESTROOMS 5 SIERRA PARKPICNIC AREA | PLAYGROUND | TRAILS | BASKETBALL | SOCCER | BASEBALL/SOFTBALL | RESTROOMS
9 CIVIC FIELD
PLAYGROUND | RUNNING TRACK | BASKETBALL | TENNIS | FOOTBALL | SOCCER |
BASEBALL/SOFTBALL| SKATEPARK | PETANQUE
17 EDMONDS CITY PARKPICNIC SHELTERS | PLAYGROUND (2) | TRAILS | SOCCER | WATER PLAY | OUTDOOR PERFORMANCE SPACE | HORSESHOES | RESTROOMS
EDMONDS MEMORIAL CEMETERY & COLUMBARIUM20
HICKMAN PARK
PICNIC SHELTERS | PLAYGROUND |TRAILS | SOCCER | BASEBALL/SOFTBALL | BASKETBALL |
RESTROOMS21
22 MATHAY-BALLINGER PARK
PICNIC AREA | PLAYGROUND | BASKETBALL
PINE STREET PARKPICNIC AREA | PLAYGROUND | BASEBALL/SOFTBALL | RESTROOMS18
19 7TH & ELM PARKOPEN SPACE
11 HUMMINGBIRD HILL PARKPICNIC AREA | PLAYGROUND | BASKETBALL
10 FRANCES ANDERSON CENTERPICNIC AREA | PLAYGROUND | BASEBALL | SOCCER | ART| RESTROOMS
12 PINE RIDGE PARKTRAILS | WILDLIFE
13 HAZEL MILLER PLAZAOUTDOOR PERFORMANCE SPACE | ART | DOWNTOWN GATHERING AREA
14 YOST PARKPICNIC AREA | PLAYGROUND | TRAILS | BASKETBALL | TENNIS | OUTDOOR POOL | WILDLIFE | RESTROOMS
15 MARINA BEACH PARKPICNIC AREA | PLAYGROUND | VOLLEYBALL | KITE FLYING | BOAT LAUNCH | BARBECUE STANDS | VIEW CORRIDOR | RESTROOMS
16 EDMONDS MARSHTRAILS | WILDLIFE | VIEW CORRIDOR
6 MAPLEWOOD HILL PARKPICNIC AREA | PLAYGROUND | TRAILS | WILDLIFE
7 OLYMPIC BEACH PARKPICNIC AREA | WALKWAY | ART | MARINE SANCTUARY | FISHING | RESTROOMS
8 BRACKETT’S LANDING NORTH & SOUTH / UNDERWATER PARKPICNIC AREA | TRAILS | VIEW POINT | ART | RESTROOMS | MARINE SANCTUARY | SCUBA DIVING
10
N
23
ToTal FaciliTies For local Parks and
schools combined (including ccP)
2
2
4
2
1
1
2
10
7
4
10
11
2
10
Soccer Fields (Adult + Youth): ....
Tennis Courts: ................................
Petanque: ......................................
Basketball Courts: .......................
Baseball/Softball Fields
(Adult + Youth): ............
Skate Park: ....................................
Pickleball: ......................................
number aT civic
cenTer PlayField
Design Development + Community Engagement
Parks in the greater Edmonds area were reviewed to understand nearby amenities available to residents, to help identify priorities and
to facilitate discussion about the potential future uses of the park.
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24 Edmonds Civic Center Playfield Master Plan
Potential New Uses
In addition to existing uses, new ideas for park activities were
put forth for community feedback in Open House 1. Ideas came
from interests expressed by the community, stakeholders and
the design team.
Proposed uses included:
• exercise path (informal track)
• creative play (informal playground, nature play, etc.)
• seasonal games (shuffle board, ping pong, etc.)
• classes (yoga, tai chi, etc.)
• activities clubhouse
• concessions
Active
Events
Civic
Passive
• multi-use lawn
• horticultural gardens
• stormwater gardens
• berms
• shade trees
• picnic areas
• strolling paths
• shade pavilion
• plaza
• cafe
• water feature
• performance space
• permanent art
• temporary art
• promenade
• covered market space
• museum display
• restrooms
• theater performances
• markets
• music
• culinary events
• art installations
• fun-runs
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25Design Development + Community Engagement
Format & Objective
The first in-person Open House on June 23, 2016, consisted of a
presentation, Q&A, and a series of informational and interactive
boards for participant engagement. The online version provided
the same content in an electronic format. The objective of the
session was to gauge community interest in specific park amenities
and activities and to begin to develop a sense of identity (theme)
for the park.
• Informational boards about the site background, existing
conditions, restrictions, context and scale.
• Interactive boards allowing participants to “vote” for
favored activities and themes as well as comment directly
on an aerial of the site.
• Interactive models (3) that allowed participants to better
understand the scale of different existing and proposed
programs and how much the park could accommodate.
• Comment forms for additional written feedback.
Content
Informational Boards
(see detailed summary in Appendix)
OPEN HOUSE 1, JUNE 2016
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Packet Pg. 410 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
26 Edmonds Civic Center Playfield Master Plan
Interactive Boards
Five boards were placed at the back of the room and offered
opportunity for a range of input from participants. Design staff
were also available for discussion and questions.
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Packet Pg. 411 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
27Design Development + Community Engagement
Participants at Public Open House #1 working with site program models to
understand the scale of different park programs.
Youth from the Student Conservation Association were engaged and took turns
testing out ideas on the models.
Program Models / Games
Additional Outreach
Participants were able to test out ideas and gain a better
understanding of the size and compatibility of different park
activities by placing scaled model pieces on top of corresponding
site aerials. This was also a way to explore the flexibility of
different programs to serve a variety of uses, for example plaza
space that also serves as performance space or multi-use lawn
that can also host events.
Youth from the Student Conservation Association were engaged
in an additional outreach event hosted by Edmonds Parks,
Recreation and Cultural Services. Park opportunities were
discussed and students were encouraged to engage with the
model to test their ideas. The twelve students in attendance
encouraged prioritizing year-round active uses including games,
concessions and a zip line.
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Packet Pg. 412 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
ActiveCivicPassive
Edmonds Civic Center Playfield Master Plan
7/12/2016
Open House #1 Feedback Statistics
In‐Person Attendance:
131 Signed In
141 Counted by Parks Staff (exclusive of staff and consultants)
Website analytics (June 24 – July 7)
212 unique visitors
243 sessions
1,350 total page views
5.74 pages viewed per session (average)
Average session duration: 00:05:00
180 responses received (for all questions asked).
Theme In‐Person Votes Online Votes Total
Active 53 21 74
Passive 50 12 62
Civic 20 3 23
Activity Type
(Current v. Possible)Category Activity In Preson Votes Online Votes Total Votes
Possibilities active restrooms 41 36 77
Current Activities active petanque 43 33 76
Possibilities active jogging/walking path 43 28 71
Current Activities active soccer 35 32 67
Possibilities passive shade trees 29 27 56
Current Activities active skate park 25 25 50
Current Activities active playground 21 29 50
Current Activities active tennis 24 25 49
Current Activities arch B&G Club 16 32 48
Possibilities passive strolling paths 28 19 47
Possibilities passive multi‐use lawn 17 25 42
Current Activities active formal track 15 25 40
Possibilities events performances (sm. music+theater) 10 29 39
Possibilities passive horticultural gardens 18 17 35
Current Activities active baseball 14 20 34
Possibilities civic market 5 29 34
Current Activities active basketball 13 18 31
Current Activities arch Grand Stands 16 14 30
Possibilities civic performance space 12 17 29
Possibilities active creative play 15 13 28
Possibilities passive picnic areas 12 15 27
Possibilities active seasonal games 16 10 26
Possibilities passive stormwater gardens 13 13 26
Possibilities civic permanent art 10 16 26
Possibilities civic water feature 10 15 25
Possibilities passive shade pavilion 8 13 21
Possibilities passive berms 8 12 20
Current Activities active lacrosse 2 18 20
Possibilities civic promenade 9 10 19
Possibilities active clubhouse 10 9 19
Possibilities active on‐site parking 4 15 19
Possibilities civic plaza 12 6 18
Possibilities events art installations 4 14 18
Possibilities civic café 13 4 17
Page 1
28
Attendance and participation in Open House 1 was impressive and demonstrated the communities passion for the future of Civic Center
Playfield.
Three ideas were put forth as over-arching themes for the park. The feedback received expressed the desire for the new park to be
characterized primarily as active, with passive as a close second and civic garnering the least interest.
Participation and Attendance
Themes (Priorities)
Attendance:
• 131 signed in
• 141 attended
(See detailed summary in Appendix)
Online Open House (6/24/2016-7/7/2016)
In-Person Open House, June 23, 2016
Statistics:
• 1,350 total page views
• 180 responses received
Feedback
7.3.f
Packet Pg. 413 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
Edmonds Civic Center Playfield Master Plan7/12/2016Open House #1 Feedback StatisticsIn‐Person Attendance:131 Signed In141 Counted by Parks Staff (exclusive of staff and consultants)Website analytics (June 24 – July 7) 212 unique visitors 243 sessions
1,350 total page views
5.74 pages viewed per session (average)
Average session duration: 00:05:00
180 responses received (for all questions asked).
Theme In‐Person Votes Online Votes Total
Active 53 21 74
Passive 50 12 62
Civic 20 3 23
Activity Type
(Current v. Possible)Category Activity In Preson Votes Online Votes Total Votes
Possibilities active restrooms 41 36 77
Current Activities active petanque 43 33 76
Possibilities active jogging/walking path 43 28 71
Current Activities active soccer 35 32 67
Possibilities passive shade trees 29 27 56
Current Activities active skate park 25 25 50
Current Activities active playground 21 29 50
Current Activities active tennis 24 25 49
Current Activities arch B&G Club 16 32 48
Possibilities passive strolling paths 28 19 47
Possibilities passive multi‐use lawn 17 25 42
Current Activities active formal track 15 25 40
Possibilities events performances (sm. music+theater) 10 29 39
Possibilities passive horticultural gardens 18 17 35
Current Activities active baseball 14 20 34
Possibilities civic market 5 29 34
Current Activities active basketball 13 18 31
Current Activities arch Grand Stands 16 14 30
Possibilities civic performance space 12 17 29
Possibilities active creative play 15 13 28
Possibilities passive picnic areas 12 15 27
Possibilities active seasonal games 16 10 26
Possibilities passive stormwater gardens 13 13 26
Possibilities civic permanent art 10 16 26
Possibilities civic water feature 10 15 25
Possibilities passive shade pavilion 8 13 21
Possibilities passive berms 8 12 20
Current Activities active lacrosse 2 18 20
Possibilities civic promenade 9 10 19
Possibilities active clubhouse 10 9 19
Possibilities active on‐site parking 4 15 19
Possibilities civic plaza 12 6 18
Possibilities events art installations 4 14 18
Possibilities civic café 13 4 17
Page 1
29
Activities
Over 40 activities were solicited for feedback and then tracked and summarized to help the design team prioritize elements for the new
park design. The activities with the greatest number of votes are shown below (see full results are in the Appendix). Note, there was no
way of prohibiting multiple votes so counts are taken as reasonable, rather than absolute, gauges of public interest.
buildings
buildings
lighting
disc golf
leave as-is
pickleball
volleyball
sustainability
horticultural gardens
market
all ages jungle gym
museum display
covered market
ethno-botanic gardens
and more...
underground parking
7.3.f
Packet Pg. 414 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
LANDSCAPE
BUFFER
MULTI-USE
LAWN
CIVIC EDGE30 Edmonds Civic Center Playfield Master Plan
Meadow Loop Precedents
The following images, from existing parks, are intended to give a sense of the general
character of the proposed features.
Meadows and gardens
Promenade / flexible-use market space
Creative, integrated play areas
Shade pavilion and plaza
Multi-use lawn
Passive landscape gardens
DESIGN ALTERNATIVES
Option 1 - Meadow Loop
Based on community input, the design team developed two master plan alternatives, each intended to emphasize one of the two main
themes that emerged from community input, active versus passive, and to encourage further discussion on these two topics. The final
plan would eventually emerge as a hybrid between these two alternatives, as informed by the community process.
The design concept for the Meadow Loop provides a generous landscape buffer on the
residential edges of the park and a more civic edge along 6th Avenue, while more intense
uses are concentrated in the central multi-use lawn. This option introduces more passive
landscape features into the park perimeter, including meadows, berms and stormwater
gardens that frame the central active space. This option features jogging and walking
paths with exercise stations around a central lawn area large enough to accommodate
the same level of soccer usage that occurs now. A wide, promenade-style sidewalk along
6th Avenue allows for strolling or markets and includes a plaza and shade pavilion that
could accommodate food concessions, movable tables and chairs, and a small water
feature. This scheme also includes a small amount of other recreational program - multi-
use courts and petanque - that flank the community hubs at either end of the civic edge.
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Packet Pg. 415 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
walking/jogging paths
HIGH
LOWMEDIUM
31Design Development + Community Engagement
meadow looP siTe Plan
communiTy hubs connecTions acTiviTy Zones
multi-use lawn / playfields
multi-use courts berms
water feature/plaza
Field House(B&G Club or cafe)promenadewalking/jogging paths
existing trees
petanque
shade pavilion & restroom
Sprague St Sprague St
Edmonds St6th Ave N7th Ave Nobstacle courseor exercise stations
meadows & gardens
stormwater gardens
play grounds
7.3.f
Packet Pg. 416 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
LANDSCAPE BUFFER
NEIGHBORHOOD
CONNECTION
ACTIVE
RECREATION
32 Edmonds Civic Center Playfield Master Plan
Activity Central Precedents
The following images, from existing parks, are intended to give a sense of the general
character of the proposed features.
Option 2 - Activity Central
The design concept for Activity Central creates a generous neighborhood connection
along the old Sprague Street right-of-way and allocates the southern portion to active
recreation space while creating a quieter landscape buffer to the north. This option
maximizes recreational activities and facilitates spectatorship. It includes a 200-meter
track, multi-use lawn for soccer and other sports, and viewing terraces that offer views
of both mountains and playfields. Option 2 also includes petanque groves, a skate park,
and four multi-use courts around an expanded Field House that could potentially house
the Boys and Girls Club or a cafe and restrooms. The north portion of the park is still fairly
active but more landscaped in character, and includes a picnic or performance pavilion
and multi-generational play and exercise areas. The main path across the park offers a
clear connection from the residential neighborhood to the 4th Avenue Arts Corridor and
other civic destinations. This path also offers the potential for bringing markets and other
events into the park.
Shade pavilion and picnic area Lawn terraces for spectating and views
Small plaza with interactive water featureAll-ages recreation
Landscape integrated play
Game courts within shade trees and planting beds.
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Packet Pg. 417 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
HIGH
LOW
MEDIUMwalking/jogging paths
33Design Development + Community Engagement
Sprague St Sprague St
Edmonds St6th Ave N7th Ave Nwalking/jogging circuit
200-meter track
promenade
petanque grove
parking
basketball
sand volleyball
tennis
plaza
skatepark
multi-use lawn / playfields
picnic terrace
view terraces
existing trees
play grounds
exercise stations
expanded Field House(B&G Club, and/or cafe, restroom)
communiTy hubs connecTions acTiviTy Zones
acTiviTy cenTral siTe Plan
Landscape integrated play
Game courts within shade trees and planting beds.
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Packet Pg. 418 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
PARK BOUNDARY
34 Edmonds Civic Center Playfield Master Plan
Current Events
There are currently a number of events that take place at Civic Center Playfield. These include:
• The Taste of Edmonds - an annual festival held in August that utilizes most of the park and hosts a number of vendors,
activities and performances. This event generates significant revenue for the Edmonds Chamber of Commerce who would
like to see it continue. Conversation with the Edmonds Chamber of Commerce is ongoing and the organization is open to
discussion about how the event could evolve with the park, including reviewing inefficiencies with the festival layout and the
potential to move vendor parking off-site.
• 4th of July Fireworks - during the day, a parade begins at 6th Avenue adjacent to the park. At night, spectators fill the park to
watch the fireworks.
• Sports tournaments - the Sno-King Youth Club and other organizations sometimes host sports tournaments on the grounds.
• Arts Festival (parking) - The annual Arts Festival in late June is held at the nearby Frances Anderson Center and the Civic
Center Playfield is used by participants for vendor parking and camping .
• Wenatchee Youth Circus
EVENTS
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Packet Pg. 419 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
MEADOW LOOP EVENT OVERLAY Large Event Space
50,000 SF
Large Event Space
50,000 SF
Large Tent
10,000 SF
Stage600 SF
Small Performance Space6,000 SF
Temporary Bleachers
Temporary Bleachers
Temporary Bleachers
Temporary Bleachers
Ice Skating RinkMarket
Market
Market
Market
Market
Market
35Ice Skating Rink
Market
Market
Market
Market
Market
Market
Ice Skating Rink
Market
Market
Market
Market
Market
Market
Ice Skating Rink
Market
Market
Market
Market
Market
Market
Ice Skating Rink
Market
Market
Market
Market
Market
Market
Design Development + Community Engagement
Throughout the design process, careful consideration was given to providing flexible use spaces that could accommodate a variety
of types and scales of events. Ongoing conversation with the community and stakeholders about current and future event uses will
continue as the park design develops. To facilitate conversation about event use, the following diagrams were presented in Open
House 2 to illustrate the amount of park space available .
Design Alternative Event Overlays
Ice Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketFLEXIBLE
USE
EVENT
SPACE
ACTIVITY CENTRAL EVENT OVERLAY
FLEXIBLE
USE
EVENT
SPACE
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Packet Pg. 420 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
36 Edmonds Civic Center Playfield Master Plan
Format & Objective
The second in-person Open House on August 24, 2016, included
the presentation of two alternative park designs, Q&A, and small
group discussions with a final report back to the larger group.
The online version provided the same content in an electronic
format. The objective of the session was to encourage dialogue
about differing themes and park program elements and to garner
community feedback on the direction of design development so
that a final hybrid plan could be developed.
The following questions were asked as a starting point for in-
person feedback and discussion as well as online comments:
Large side-by-side plan drawings were provided for each of 16
tables at the In-Person Open House and attendees split themselves
into groups of 8-12 to discuss the similarities and differences
between the design alternatives and share their interests and
visions for the park. The group overwhelmingly agreed to extend
the time of the in-person Open House to allow each table to report
back on the outcome of their discussions with the larger group.
In-person attendees watching presentation at Open House 2.
Resident and local business owner Rick Steve’s sharing the outcome of their small
group discussion.
Small Group Discussions
(see detailed summary in Appendix)
OPEN HOUSE 2, AUGUST 2016
• Which alternative park plan do you prefer?
• Please share your thoughts about Option 1. What do
you like or dislike about this option?
• Please share your thoughts about Option 2. What do
you like or dislike about this option?
• Are there park elements not shown in either option
that you would like to see?
• Additional comments were encouraged.
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Packet Pg. 421 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
Sprague St Sprague St
Edmonds St
6th Ave N7th Ave Nwalking/jogging circuit
200m track
promenade
petanquegroves
parking
basketball
sand volleyball
tennis
plaza
skate park
multi-use lawn / playfields
picnic terrace
view terraces
existing trees
play grounds
exercise stations
expanded
Field House
(B&G Club,
and/or cafe,
restroom)
multi-use lawn / playfields
multi-use courts berms
water feature/plaza
Field House(B&G Club or cafe)promenadewalking/jogging paths
existing trees
petanque
shade pavilion & restroom
Sprague St Sprague St
Edmonds St
6th Ave N7th Ave Nobstacle courseor exercise stations
meadows & gardens
stormwater gardens
play grounds
37Design Development + Community Engagement
• multi-use lawn/play fields
(2 small or 1 large soccer field)
• walking/jogging paths
• 11/2 multi-use courts
• 4 petanque courts
• berms
• obstacle course with exercise
stations
• meadows and gardens
• playgrounds
• existing fieldhouse / Boys & Girls
Club
• shade pavilion & restrooms
• plaza with water feature or art
installation
• multi-use lawn/playfields
(1 large + 1 small soccer field)
• walking/jogging circuit
• 2 multi-use courts
• 2 tennis courts
• 8 petanque courts
• 200-meter track
• skatepark
• playground
• sand volleyball
• parking
• exercise stations
• expanded Field House for B&G
Club / Cafe / restrooms
• picnic terrace with shade pavilion
• plaza with small, interactive water
feature
ACTIVITY CENTRAL FEATURES
MEADOW LOOP FEATURES
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Packet Pg. 422 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
38 Edmonds Civic Center Playfield Master Plan
Participation and Attendance
(see detailed summary in Appendix)
Participants in the In-Person Open House small group discussion.
• 1,057 visitors
• 379 responses
• 88 Prefer Option 1 (23.9%)
• 280 Prefer Option 2 (76.1%)
Age
• Over 70: 38 (17.7%)
• 45-69: 81 (37.7%)
• 30-44: 80 (37.2%)
• 18-29: 7 (3.3%)
• Under 18: 5 (2.3%)
Option 1: 178 (35%)
• In-person – 90 (64%)
• Online – 88 (24%)
Option 2: 330 (65%)
• In-person – 50 (36%)
• Online – 280 (77%)
Online Open House (8/24/2016-9/7/2016)
Approximately 160 attendees
16 Discussion Tables
Preferred Plan (by majority at table):
• Option 1: 8 (50%)
• Option 2: 4 (25%)
• Split: 2 (12.5%)
• Unclear: 2 (12.5%)
Individual Comment Cards:
• Option 1 preferred: 5
• Option 2 preferred: 3
• Undecided / Unclear: 3
In-Person Open House, August 24, 2016
Approximation of Combined Results
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Packet Pg. 423 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
39Design Development + Community Engagement
Feedback
(see detailed summary in Appendix)
• Additional restrooms
• Benches and/or seating areas
• Lighting
• Additional covered athletic facility and
market space
• Stage
• ADA accessibility
• 400-meter track
Most consistent comments across both
Open Houses
Common elements not shown that respondents
would like to see
• Like the lawn terraces
• Skatepark should remain in the park
• Option 1 curves are nice but want more active
program like in Option 2
Common reasons respondents preferred Option 1 Common reasons respondents preferred Option 2
• Free-flowing structure, layout
• Walking paths
• Water feature and plaza
• Open green spaces and lawn
• Reduced number of petanque courts
• No track
• View terraces
• Long walking and running paths
• Focus on fields and athletic facilities
• Expanded Boys and Girls Club
• Skate park
• Potential for large events
• More spaces for families and children
• Track
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40
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41
MASTER
PLAN
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42 Edmonds Civic Center Playfield Master Plan
The refined park plan features recreation and activities for
all ages in a beautiful park setting. The plan includes three
different zones that each provide a unique experience: “The
Meadows”, “The Great Lawn” and “The Market Promenade”.
The Meadows provide both passive and active enjoyment and
encourage exploration. This area of the park includes gently
rolling hills, meandering paths, and landscaped buffers at all
residential edges of the park. Special features include a 1/3 mile
measured walking/jogging path, playground, skatepark, picnic
lawn, youth climbing wall and exercise areas set within planted
areas and low berms.
The Great Lawn is designed to support soccer in multiple
configurations as well as other field sports and casual
recreation. Lawn terraces offer mountain views and provide
spectator seating for field events, concerts and festivals alike.
Street improvements to 6th Avenue are seamlessly integrated
with the park’s western edge to provide a generous promenade-
style sidewalk for markets, parades and festivals. A multi-use
plaza and shade pavilion, with restrooms and storage, provide
space for outdoor seating, water play, interactive art, and the
potential to host small performances, and civic events. The
existing Field House continues to serve the Boys and Girls Club
as conversations continue about the potential for expansion
or new construction. A 12,000 SF addition to the existing Field
House is delineated on the Master Plan as a potential option
congruous with the park design. The 6th Street area also
includes a range of multi-use recreation spaces: petanque and
multi-use courts for tennis, basketball and pickleball.
The park is designed to be flexible and accommodates a
substantial amount of activity, but will also be beautiful at
quieter times. All paths are accessible, and park and sport
lighting will be provided throughout. The park is also designed
to be economically and environmentally sustainable - multiple
locations are identified for stormwater treatment and careful
consideration will be given to site conditions and amenities
needed to support recreation and event use.
The Petanque Grove features six full-size petanque courts to
support both the Edmonds Petanque Club and the greater
community. Located at the southwest corner of the park
and the 6th Avenue promenade, the Grove will serve as a
community cornerstone and welcoming gateway defined by
aggregate courts set within seasonal planting beds, shade
trees and integrated seating.
HYBRID DESIGN
restrooms
petanque
jogging/walking paths
soccer
shade trees
skate park
playground
tennis
Boys &Girls Club
multi-use lawn
formal track
small performance space
gardens
From total list of 40 activities, 36 are accommodated in the hybrid plan
Included in
Hybrid PlanVotes
77
76
71
67
56
50
50
49
48
42
40
39
35
Top 10 activities (from
Open House #1)
Themes / Priorities as voted on by the community and
carefully considered in the hybrid plan:
1st: Active
2nd: Passive
3rd: Civic
How we responded to what we heard:
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Packet Pg. 427 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
Aerial View
43Master Plan
The Great Lawn
Downtown Edmonds
The Meadows
The Marke
t
P
r
o
m
e
n
a
d
e
Gardens with Integrated Play
Berms
Multi-use Lawn & Sports FieldsSpectator & View Terraces
Jogging/walking paths with all-ages exercise stations
Examples of Signature Features
Landscape Integrated SkateparkMarket Promenade & Plaza
Creative Play Grounds & Water Feature
Youth Climbing Wall
The following images, from existing parks, are intended to give a sense of the general character of the proposed features.
7.3.f
Packet Pg. 428 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
CONNECTIONS
walking/jogging paths
FRAMEWORK
MULTI-USE
LAWN
LANDSCAPE
BUFFER
CIVIC EDGECOMMUNITY HUBS
44 Edmonds Civic Center Playfield Master Plan
The continued presence of the Boys and Girls Club at Civic
Center Playfield is desired by all parties. Conversation with the
Club is ongoing to determine a short and long term solution
that will allow the Boys and Girls Club to remain at Civic
Center Playfield and to grow and integrate facilities as the park
develops.
Two options for potential Club expansion were proposed by
the design team and presented at Open House 3 (see page
50, Architectural Elements, for details). Option one, a 12,000
SF extension with possible renovation of the existing field
house, is delineated on the preferred site plan. The potential
expansion, it’s location, scale and relationship to the park and
the field house, will be further reviewed and developed in the
next phase of design.
Boys & Girls Club
shade pavilion, restrooms and storage
12,000 SF potential Boys & Girls Club expansion
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Packet Pg. 429 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
PREFERRED SITE PLAN
The Great Lawn
The Meadows
The Market PromenadeDaley St
Bell St6th Ave Ndeed restriction boundary
45
1
1
9
9
2
2
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Master Plan
art & stormwater opportunity
tennis/multi-use court (optional outlined)
1/3 mile jogging & walking path
exercise station
youth climbing wall
picnic meadow
berms
playground
view terraces
stormwater gardens
field lighting
petanque grove
shade pavilion, restrooms & storage
multi-use plaza with water feature or interactive art
Boys and Girls Club or cafe & concessions
multi-use court (potential 12,000 SF Boys & Girls Club expansion)
skatepark
multi-use playfields park property lineSprague St Sprague St
Edmonds St
7th Ave N7.3.f
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46 Edmonds Civic Center Playfield Master Plan
Playground Sprague Street Connector
7th Avenu
e
Multi-use LawnStormwater Gardens Field Lighting**
** Number of posts and placement to be determined
Youth Climbing WallMeadow Planting
Picnic MeadowBermsViewing Terraces 1/3 mileJogging-Walking Path
Exercise Stations
MASTER PLAN VIEWS
7.3.f
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47Master Plan
Plaza, Interactive Art or Water Feature
Shade Pavilion with Restrooms & Storage6th Ave Market Promenade
Petanque Groves
Art Opportunity
6th Avenue
Field House(Boys & Girls Club)
Multi-use Court (Potential Boys & Girls Club Expansion)
Stormwater Gardens Multi-use CourtSkatepark
7.3.f
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48Ice Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketEdmonds Civic Center Playfield Master Plan
MASTER PLAN EVENT OVERLAYS
Small to Medium Size Events Within the Park
Significant community and stakeholder interest was expressed in hosting more small to medium size events and performances at the
park. The 6th Avenue plaza and promenade areas, Petanque grove, picnic meadow, lawn terraces and corresponding playfield were all
designed as flexible use spaces that could be ideal for a variety of smaller-scale gatherings, concerts, performances, markets or events.
The final park design will also provide distributed utility services for facilitating all scales of event use.
Markets Small-Medium
Performances
Small
Performances
Wine Garden,
etc.
12,000 SF potential B&G Club expansion
7.3.f
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49Ice Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarketMarketMarketMarketMarketMarketIce Skating RinkMarket
Market
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Master Plan
Large Events and the 6th Avenue Market Promenade
The park has a long-standing tradition of hosting some of the city’s most iconic large events. The new park plan offers a large amount of
flexible use space that can accommodate festivals, markets, parades and more. The maximum amount of area for a single large event
is outlined below and demonstrates the ability of the park to accommodate key existing program elements for the Taste of Edmonds.
Conversations are ongoing with the Edmonds Chamber of Commerce and other stakeholders on the potential reconfiguration of the
Taste of Edmonds, the Edmonds Arts Festival and the 4th of July parade and fireworks to best utilize the new park design.
Use of this zone contingent on coordination with fire department
Large-Scale Events
12,000 SF potential B&G Club expansion
7.3.f
Packet Pg. 434 Attachment: 170227_ECCP_Master_Plan_Final_optimized (Civic Field PSA for design services)
BOYS & GIRLS CLUB OPTION 1 - PREFERRED BOYS & GIRLS CLUB OPTION 2
50 Edmonds Civic Center Playfield Master Plan
ARCHITECTURAL ELEMENTS
Boys and Girls Club Expansion
The Boys and Girls Club has been occupying the field house since
1968 and have expressed a preference to remain in the park.
However, with the current enrollment of 150 children, they have
reached full capacity in the 9,500 SF facility. Typical Boys and
Girls Club facilities range from 18-25,000 SF and the Club will need
more space if it is to continue to grow.
At the time of the master plan, there was no formal long-range plan
for the Club expansion or relocation but the design team explored
Club facility expansion options that could be integrated and/or
phased-in with the new design. Owen Richards Architecture (ORA)
created conceptual massing studies for two options - a 12,000 SF
expansion that creates an entry courtyard adjacent to the existing
Field House, and a 20,0000 SF alternative building. Creating
integrated indoor/outdoor spaces, a bright new gym and open
and inviting volumes that could both complement and offset the
Field House were a priority.
MASSING STUDY FOR 12,000 SF EXPANSION MASSING STUDY FOR 20,000 SF EXPANSION
The proposed building locations and footprints were presented
for discussion and feedback at Open House 3 and the consensus
was that the larger footprint in option 2 consumed too much of
the park. The smaller footprint is shown in the Preferred Master
Plan for future discussion as the park design advances.
Field House Field House (included for scale)
20,000 SF potential Boys & Girls Club alternative
Field House removed
shade pavilion, restrooms and storage
shade pavilion, restrooms and storage
12,000 SF potential Boys & Girls Club expansion
7.3.f
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51Master Plan
Shade PavilionENLARGED SITE PLAN
MASSING STUDY FOR SHADE PAVILION WITH RESTROOMS
A new shade pavilion and restrooms were strongly supported
by the community. The design team was primarily focused on
the scale and siting of the structure but also began to explore its
potential character and ability to serve as gateway to the park
and iconic gathering space. Potential uses include seating area,
market cover and other small performance or event use.
existing field house
shade pavilion, restrooms and storage
Examples of Signature Features
12,000 SF potential Boys & Girls Club expansion
The following images, from existing pavilions, are intended to give a sense of the general character of the proposed structure.
7.3.f
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52 Edmonds Civic Center Playfield Master Plan
OPEN HOUSE 3, OCTOBER, 2016
Format
The meeting consisted of opening remarks by Mayor Dave Earling,
a presentation by the design team, a brief Q&A session and an
open house during which attendees were able to:
• Discuss the hybrid design and design elements with other
members of the community
• Provide feedback on the hybrid design to the project staff
• Ask questions and talk with project staff and PAC members
• Submit written comments about the hybrid design
First draft of the hybrid master plan that was presented and discussed at Open
House #3.
Principals Lara Rose and Chris Jones of Walker Macy and participants at Open House 3 discussing the Hybrid Plan during the Q&A session.
(see detailed summary in Appendix)
The following questions were asked as a starting point for in-
person feedback and discussion as well as online comments:
• Please share your thoughts, what do you like or dislike
about the plan?
• Which elements of the new park design would bring
you to the park most often?
• Are there park elements not shown that you would like
to see?
• Additional Comments were encouraged.
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53
I like...
I don’t like...
Master Plan
Participation and Attendance
(see detailed summary in Appendix)
• Like the integrated activities
• Like the curves, paths, and passive areas
• Northern skatepark location is an issue for residents
• We should leave the park as is
• Good compromise; thoughtful incorporation of
community feedback
• Not enough sports/playfields and too much passive area
• Not enough passive area and too much sports/playfields
• Petanque grove is nice but would like larger tournament
area
• Formal track should be included
• Like the 1/3 mile walking/jogging path
• 6th Avenue market promenade and plaza will be a great
asset
• Concerns about buffers, noise, dogs, lighting and other
design details
• Approximately 101 attended
• 347 visitors
(majority were nearby residents who had not attended
any of the in-person Open Houses
• 156 responses
Age Range:
• Over 70: 6 (7.4%)
• 45-69: 39 (48.1%)
• 30-44: 33 (40.7%)
• 18-29: 0 (0%)
• Under 18: 2 (2.5%)
A broad range of comments were received, similar to prior
feedback�
Overall sentiment was that the hybrid plan is successful at
incorporating community feedback and will be a great asset to
the city.
In-Person Open House October 19, 2016
Online Open House October 19 - November 4, 2016
7.3.f
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54 Edmonds Civic Center Playfield Master Plan
PHASING
Potential implementation could be considered in three phases with the flexibility to prioritize these phases in any order depending on
alignment with city initiatives and budget. The boundaries of the phasing would shift slightly depending on the order of construction
as described below:
• Phase A includes the more civic uses of the park up to the back-of-curb along 6th Avenue. This area includes a majority of park’s
hardscape as well as the architectural features and the Petanque Grove. (Note: if this phase follows Phase C, it is recommended
that the park-side portion of the promenade be completed along with 6th Avenue).
• Phase B is the heart of the park and involves more site grading and softer landscape features as well as the Sprague Street
connection and the sidewalk along 7th Avenue. (Note, if this phase precedes Phase A it is recommended that the Sprague Street
connection be completed all the way to 6th Avenue).
• Phase C represents the 6th Avenue “Market Promenade” from back-of-curb on the park side and includes the pedestrian crossings
at Sprague Street and the full right-of-way for all edges not along the park. (Note: if Phase C precedes Phase A it is recommended
that the park-side portion of the promenade be completed along with the 6th Avenue improvements).
PHASE A PHASE BPHASE C7.3.f
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PROPOSED TYPICAL BUFFER SECTION
55Master Plan
SUPPLEMENTAL INFORMATION
New stormwater code is scheduled to be published in January,
2017. Alignment with this plan will happen in the Design
Development phase of the Civic Center Playfield.
The city is planning to install a new sewer line between 6th and 7th
Avenues that would cross Civic Center Playfield from east to west
within the old Edmonds Street right-of-way. There is flexibility
on the exact location within that zone and the park design
will collaborate with the Edmonds Public Works and Utilities
department to determine the final locations of any structures and
assess other impacts to the park design.The adjacent residential community expressed concerns about
the high fencing around the tennis courts and the potential to
obstruct views. The design team responded with examples of
fencing with low visual impacts that was well received.Parking concerns were raised as a discussion point in several of
the Civic Center Playfield Master Plan meetings and Open Houses.
The consensus of the community was that park property should
be retained as public open space and not allocated to parking.
The design team has recommended that parallel street parking
along 6th and 7th Avenues remain with further study to determine
amount and locations for designated ADA and loading access
areas.
Alley Buffers
Parking Considerations
Utilities and City Planning
Tennis / Sports Fencing
14’ Min. Planted Buffer8’ Jogging/Walking PathPlanted Berms 17’Alley
Existing Fence
The design team has proposed that the existing 8’ chain link fence that surrounds the park be
removed. The fence was erected while the property served as school grounds and is in poor
condition. Community concerns were raised about buffering between the park interior and
the residential alleys to the north and south of the site for safety and security purposes. The
design team has advised that dense planting offers a more inviting and attractive condition
while still providing effective buffers. The suggested condition below demonstrates a 14’
minimum width. City Council voted in favor of replacing the fence with a vegetated buffer.`
The suggestion of back-in angle parking was made but the design
team feels strongly that this causes pedestrian and vehicular safety
concerns as well as negatively impacts the park edge condition. It
is highly recommended that the City of Edmonds undertake a city-
wide parking study to identify needs and determine options. The
design team also recommends that bus transit routes be reviewed
to consider a future bus stop at Civic Center Playfield.
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SECTION KEY MAP
A
SECTION A: 6TH AVENUE MARKET PROMENADE
B
56 Edmonds Civic Center Playfield Master Plan
The 6th Avenue/Market Promenade is envisioned as a ‘Festival
Street’ that could host special events through temporary
closure to vehicular traffic. The proposed right-of-way features
a raised roadway that is level with the surrounding sidewalk
between Daley and Bell Streets to create a more pedestrian-
friendly park edge and entrance. The street would incorporate
special paving, flush curbs, street trees, planting and space for
market tents and other activities. Additional benefits include:
• Providing clear connections between the park, downtown
Edmonds and Edmonds Center for the Arts.
• Balancing the uses of the street for walking, driving, transit,
cycling, emergency services, parking, drop-offs, etc.
• Creating an attractive and engaging gateway to the park.
• Traffic calming to promote safety of pedestrians and
vehicles.
6th Avenue Market Promenade
STREET IMPROVEMENTS
Note: Existing conditions and dimensions are approximate.
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SECTION B: 7TH AVENUE STREET IMPROVEMENTS
7th Avenue looking north at Edmonds Street
57Master Plan
The existing sidewalk and street trees along 7th Avenue place the
pedestrians on a narrow sidewalk at the edge of the curb. The
master plan recommends that the lane widths be reconsidered
to allow the street trees and planting to create a buffer between
the curb and the sidewalk. Curb bump-outs and a designated
pedestrian street crossing at the Sprague Street Connector
entrance would also provide safer and more direct park access for
residents.
7th Avenue Street Improvements
Note: Existing conditions and dimensions are approximate.
7.3.f
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City Council Agenda Item
Meeting Date: 04/17/2018
Engineering Analysis and Preliminary Design for the WWTP Phase 6 Energy Energy Conservation Project -
Carbon Recovery
Staff Lead: Phil Williams, Public Works Director
Department: Public Works & Utilities
Preparer: Phil Williams
Background/History
On April 10th, 2018 the Parks and Public Works Committee reviewed this item and recommended it be
placed on the April 17th City Council agenda for presentation, discussion, and action.
Staff Recommendation
Authorize the Mayor to sign a contract with the State Department of Enterprise Services for $236,000.
Narrative
The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to
combust solids before final disposal to the landfill. The SSI and all of the support equipment were
originally installed 30 years ago and will need to be replaced in approximately 5-7 years based on
current Federal air quality regulations. In addition, several major components of this system are no
longer supported, which makes repairs very costly.
The current system is inefficient in terms of electrical usage and requires the addition of supplemental
fuel oil to begin the combustion process every day. It does not recover any usable by-products, thus
increasing the City’s carbon footprint. In addition, EPA has imposed new, very stringent regulatory
requirements which make compliance virtually impossible. The increased cost for regulatory compliance
alone (sampling, testing and reporting) exceeds $125,000 per year.
City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level, the goals
established in the Paris Climate Accord, adds additional motivation to begin development of the next-
generation biosolids processing and disposal system for our regional Wastewater Treatment Plant.
Initial research, technical information requests, and evaluation (established via an RFQ process which
included proposers from across the USA) have lead us to a new technology that we are confident will
meet the goal and intent of Resolution No. 1389. It will significantly reduce operating, regulatory and
disposal expense to Wastewater treatment rate payers. Equipment must fit within the existing footprint
of the Plant and allow for full redundancy and reliability.
The best available and most energy-efficient technology we have found involves a two-step process-
sludge drying and pyrolysis. This two-step process creates a Class A dried product and a “biochar,” which
are well established green renewable products that negate the “cradle to grave” risks associated with
7.4
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biosolids. The process is considered “net zero” or energy neutral, and the biochar byproduct can be used
in City parks and/or marketed as a soil conditioner or amendment.
To reduce financial and operational risks, and to build upon the recent success of prior energy-related
projects, we are proposing use of an Energy Savings Performance (ESP) contract through the State
Energy Program to develop this project. ESP projects are delivered with guaranteed not-to-exceed
pricing, guaranteed performance of the new systems and guaranteed energy savings which are
measured and verified.
An additional benefit of the ESP project approach is the availability of third party incentive funding for
the most efficient projects. This approach has demonstrated a significant impact on our efficiency,
resulting in a declining trend in energy use at the Plant and reduction of our carbon footprint, despite
growing connected population and demands on our wastewater system.
With the completion of the scope of work and contract with the Department of Enterprise Services, the
City will be presented with an engineering analysis, a preliminary design package and a ”not-to-exceed”
construction budget for planning and implementation. The 2018 budget appropriated $250,000 for this
study and pre-design effort.
Attachments:
2018573Aagraf
K5211 IAA
Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C
2018573Afndaf
7.4
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Authorization No. 2018-573 A (1) Page 1 of 2
ENERGY SERVICES AUTHORIZATION NO. 2018-573 A (1)
Edmonds WWTP Phase 6 Energy Project – Carbon Recovery
City of Edmonds
April 5, 2018
MASTER ENERGY SERVICES AGREEMENT NO. 2017-193 A (1)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under terms described in the following sections:
Authorization to Proceed Project Conditions
Compensation for Energy Services
I. AUTHORIZATION TO PROCEED:
Energy Services Company: Owner:
Ameresco, Inc. City of Edmonds
222 Williams Avenue South, Suite 100 acting through the
Renton, WA 98057 Department of Enterprise Services
Telephone No. (206) 522-4270 Energy Program
Fax No. (425) 687-3173 PO Box 41476
E-Mail gthorsland@ameresco.com Olympia, WA 98504
By By
Name Name Roger A. Wigfield, P. E.
Title Title Energy Program Manger
Date Date
State of Washington Contractor’s License No. AMEREI*004PZ
State of Washington Revenue Registration No. 602 062 980
Federal Tax Identification No. 04-3512838
MWBE Certification No.
II. COMPENSATION FOR ENERGY SERVICES:
COMPENSATION
Basic Services Current New Previous
Energy Audit and Energy Services Proposal $ 61,600.00 $ 61,600.00 $ 0.00
Preliminary Design $ 174,400.00 $ 174,400.00 $ 0.00
Construction Management $ 0.00 $ 0.00 $ 0.00
Overhead and Profit $ 0.00 $ 0.00 $ 0.00
Grand Total (Plus WSST as applicable) $ 236,000.00 $ 236,000.00 $ 0.00
Value of this Amendment = $236,000.00 (Plus Washington State Sales Tax)
7.4.a
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Authorization No. 2018-573 A (1) Page 2 of 2
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be used
unless specifically changed herein. The cost effectiveness criteria for this project are per
the Ameresco, Inc. proposal dated March 10, 2018.
IV. SCOPE OF WORK:
Per the ESCO proposal dated March 10, 2018, conduct a Detailed Investment Grade Energy
Audit of City of Edmonds, Waste Water Treatment Plant, to identify cost effective energy
conservation measures and present a written Energy Services Proposal, including all energy
audit documentation. The ESCO shall prepare the final Energy Services Proposal, detailing
the actual energy services and ESCO equipment to be provided, energy savings and cost
guarantees, measurement and verification plans, and commissioning plans for the proposed
measures. Measures will include items that save energy, water and other resources. The Cost
Effectiveness Criteria for this project shall be as established in the Master Energy Services
Agreement or as modified in Section III above.
In addition, provide preliminary design of a city selected pyrolysis and dryer system as a
replacement for the existing incinerator.
V. SCHEDULE FOR COMPLETION
Final completion of Investment Grade Energy Audit and preliminary design on or before
September 1, 2018.
2018573Aagraf
7.4.a
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INTERAGENCY AGREEMENT NO. K5211 Page 1
(7-26-2017)
State of Washington
ENERGY PROGRAM
Department of Enterprise Services
P.O. Box 41476
Olympia, WA 98504-1476
INTERAGENCY AGREEMENT
IAA No.:
K5211
CITY OF EDMONDS
7110 210th Street SW
Edmonds, WA 98020
Effective Date: April 5, 2018
INTERAGENCY AGREEMENT
BETWEEN
CITY OF EDMONDS
AND
WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES
Pursuant to RCW Chap. 39.34, this Interagency Agreement (“Agreement”) is made and entered
into by and between the State of Washington acting by and through the Energy Program of the
Department of Enterprise Services, a Washington State governmental agency (“Enterprise
Services”) and the City of Edmonds a Washington State governmental agency (“Client Agency”)
and is dated and effective as of April 5, 2018.
R E C I T A L S
A. Enterprise Services, through its Energy Program (“Energy Program”), helps owners of public
facilities reduce energy and operational costs. The Energy Program is a national leader in
developing and managing energy savings performance contracts that help reduce energy and
operational costs pertaining to publicly-owned facilities.
B. Upgrading to energy efficient infrastructure helps reduce long-term operations and
maintenance costs. This allows owners to be better financial stewards while achieving their
mission, so that Washington is a better place to live, learn, and work.
C. Acting as the owner’s advocate, the Energy Program delivers professional expertise and
contract management services. By leveraging capital investments, owners can achieve
efficiencies, improve facilities, and yield carbon reductions in their publicly-owned facilities.
The Energy Program also creates value to owners by managing risk through guaranteed total
project costs, equipment performance, and energy savings.
D. Client Agency, an owner of a public facility, desires to contract with Energy Program to access
and obtain certain Energy Program Services.
E. The purpose of this Agreement is to establish a vehicle for the Energy Program to provide
future energy/utility conservation project management services to Client Agency and to
authorize the development of the energy services proposal in a cost-effective, efficient manner
as set forth herein.
7.4.b
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INTERAGENCY AGREEMENT NO. K5211 Page 2
(7-26-2017)
A G R E E M E N T
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the
parties agree as follows:
1. TERM. The term of this Agreement commences on April 5, 2018, and ends on December
31, 2021.
2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following
services, for the following compensation, to Client Agency.
a. SERVICES. Upon request by Client Agency, and amendment to this Agreement to specify
the individual Energy/Utility Conservation Project(s), Enterprise Services shall furnish the
necessary personnel and services and otherwise do all things necessary for or incidental to
the performance of the Project Management Services set forth in Attachment A and the
Measurement & Verification Services set forth in Attachment C. Unless otherwise
specified, Energy Program shall be responsible for performing all fiscal and program
responsibilities as set forth herein.
b. COMPENSATION. Compensation under this Agreement shall be by amendment to this
Agreement for each authorized project. Each amendment shall include a payment schedule
for the specific project.
i. Project Management Services (Attachment A): For Project Management Services
provided by Energy Program, Client Agency shall pay Enterprise Services a project
management fee for services based on the total project value per the project
management fees schedule set forth in Attachment B.
ii. Termination Fee: If Client Agency, after authorizing an investment grade audit and
energy services proposal, decides not to proceed with an energy/utility conservation
project that meets Client Agency’s cost effective criteria, then the Client Agency will
be charged a termination fee as set forth in Attachment B. The termination fee shall
be based on the estimated total project value outlined in the energy services proposal
prepared by the ESCO.
iii. Measurement & Verification Services (Attachment C): If Measurement and
Verification Services beyond the first three years following the Notice of
Commencement of Energy Services are requested by Client Agency, Client Agency
shall pay Energy Program $2,000.00 annually for each year that such Measurement
and Verification Services are provided.
c. PAYMENT FOR ESCO SERVICES. In the event that Client Agency authorizes Energy
Program to contract with an ESCO, pursuant to an Enterprise Services Master Energy
Services Agreement for ESCO Services, Client Agency shall make payment for such
contracted services directly to the ESCO, after Energy Program has reviewed, verified, and
sent such invoices to Client Agency for payment.
7.4.b
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INTERAGENCY AGREEMENT NO. K5211 Page 3
(7-26-2017)
d. FURTHER ASSURANCES. Client Agency shall provide the Energy Services Company
(ESCO) with any additional necessary or desired contract language to comply with Client
Agency’s obligations pertaining to its use of federal, state, or other grants, funding
restrictions, or unique contract/entity requirements. The ESCO and their subcontractors
are required to comply with all applicable federal regulations and reporting procedures.
e. MANAGING COMPLIANCE WITH STATE AND FEDERAL LAW. In all ESCO project agreements
pertaining to this Agreement, the Energy Program will require ESCO compliance with
applicable federal and state laws and state policies including, but not limited to, the
following:
1. RCW Title 39 and 43
2. ADA Requirements
3. Buy America
4. Davis-Bacon
5. Prevailing Wage
6. DBE Participation
7. Apprentice Participation
The Energy Program will collect and provide the weekly-certified payroll to Client
Agency. Client Agency, however, shall remain responsible for any documentation
required by Client Agency’s funding source. All federal verification, investigation, survey,
reporting and enforcement requirements when there is a possible violation shall remain the
responsibility of the federal grant recipient (Client Agency) unless negotiated by the
Energy Program and added by amendment to this Agreement. In the event that the Energy
Program becomes aware of a possible violation, it will notify the Client Agency.
3. INVOICES; BILLING.
a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the Client Agency
upon substantial completion of each authorized project, unless a project specified a special
billing condition in the Amendment. Substantial completion of the project will include the
delivery and acceptance of the notice of commencement of energy cost savings issued by
the ESCO. Each invoice will clearly indicate that it is for the services rendered in
performance under this Agreement and shall reflect this Agreement and Amendment
number. Energy Program will invoice for any remaining services within sixty (60) days of
the expiration or termination of this Agreement.
b. PAYMENT PROCEDURE. Client Agency shall pay all invoices received from Energy
Program within ninety (90) days of receipt of properly executed invoice vouchers.
c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall
include information as is necessary for Client Agency to determine the exact nature of all
expenditures. At a minimum, the invoice shall reference this Agreement and include the
following:
The date(s) such services were provided
Brief description of the services provided
Total invoice amount
7.4.b
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INTERAGENCY AGREEMENT NO. K5211 Page 4
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d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically to:
Email: pamela.randolph@ci.edmonds.wa.us
4. AGREEMENT MANAGEMENT. The parties hereby designate the following agreement
administrators as the respective single points of contact for purposes of this Agreement, each
of whom shall be the principal contact for business activities under this Agreement. The parties
may change administrators by written notice as set forth below. Any notices required or
desired shall be in writing and sent by U.S. mail, postage prepaid, or sent via email, and shall
be sent to the respective addressee at the respective address or email address set forth below or
to such other address or email address as the parties may specify in writing:
Enterprise Services Client Agency
Attn: Todd Flynn
Energy Project Manager
Energy Program
Washington Dept. of Enterprise Services
PO Box 41476
Olympia, WA 98504-1476
Tel: (360) 407-9375
Email: todd.flynn@des.wa.gov
Attn: Pamela Randolph
City of Edmonds
7110 21th Street SW
Edmonds, WA 98020
Tel: (425) 771-0237
Email: pamela.randolph@ci.edmonds.wa.us
Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon
transmission to the designated email address of said addressee.
The Client Agency representative shall be responsible for working with Energy Program,
approving billings and expenses submitted by Energy Program, and accepting any reports from
Energy Program.
The Energy Program representative shall be the contact person for all communications
regarding the conduct of work under this Agreement.
5. RECORDS RETENTION.
a. AGREEMENT AVAILABILITY. Prior to its entry into force, this Agreement shall be posted
on the parties’ websites or other electronically retrievable public source as required by
RCW 39.34.040.
b. RECORDS RETENTION. Each party shall each maintain records and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the
performance and payment of the services described herein. These records shall be subject
to inspection, review, or audit by personnel of both parties, other personnel duly authorized
by either party, the Office of the State Auditor, and officials authorized by law. Such
7.4.b
Packet Pg. 450 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 5
(7-26-2017)
records shall be retained for a period of six (6) years following expiration or termination
of this Agreement or final payment for any service placed against this Agreement,
whichever is later; Provided, however, that if any litigation, claim, or audit is commenced
prior to the expiration of this period, such period shall extend until all such litigation,
claims, or audits have been resolved.
c. PUBLIC INFORMATION. This Agreement and all related records are subject to public
disclosure as required by Washington’s Public Records Act, RCW chapter 42.56. Neither
party shall release any record that would, in the judgment of the party, be subject to an
exemption from disclosure under the Public Records Act, without first providing notice to
the other party within ten (10) business days of the receipt of the request. The parties will
discuss appropriate actions to be taken, including release of the requested information,
seeking a protective order, or other action prior to the release of records. Should one party
choose to seek a protective order, it shall do so at its sole expense.
6. RESPONSIBILITY OF THE PARTIES. Each party to this Agreement assumes responsibility for
claims and/or damages to persons and/or property resulting from any act or omission on the
part of itself, its employees, or its agents. Neither party assumes any responsibility to the other
party for any third party claims.
7. DISPUTE RESOLUTION. The parties shall use their best, good faith efforts cooperatively and
collaboratively to resolve any dispute that may arise in connection with this Agreement as
efficiently as practicable, and at the lowest possible level with authority to resolve such dispute.
The parties shall make a good faith effort to continue without delay to carry out their respective
responsibilities under this Agreement while attempting to resolve any such dispute. If,
however, a dispute persists and cannot be resolved, it may be escalated within each
organization. In such situation, upon notice by either party, each party, within five (5) business
days shall reduce its description of the dispute to writing and deliver it to the other party. The
receiving party then shall have three (3) business days to review and respond in writing. In the
event that the parties cannot then agree on a resolution of the dispute, the parties shall schedule
a conference between the respective senior managers of each organization to attempt to resolve
the dispute. In the event the parties cannot agree on a mutual resolution within fifteen (15)
business days, the parties shall abide by the Governor’s dispute resolution process (RCW
43.17.330), if applicable, or collectively shall appoint a third party to evaluate and resolve the
dispute and such dispute resolution shall be final and binding on the parties hereto.
8. TERMINATION FOR CONVENIENCE. Except as otherwise provided in this Agreement, either
party may terminate this Agreement upon thirty (30) calendar days prior written notification.
Upon such termination, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of such
termination.
7.4.b
Packet Pg. 451 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 6
(7-26-2017)
9. GENERAL PROVISIONS.
a. COMPLIANCE WITH LAW. The Parties shall comply with all applicable law.
b. INTEGRATED AGREEMENT. This Agreement constitutes the entire agreement and
understanding of the parties with respect to the subject matter and supersedes all prior
negotiations, representations, and understandings between them. There are no
representations or understandings of any kind not set forth herein.
c. AMENDMENT OR MODIFICATION. Except as set forth herein, this Agreement may not be
amended or modified except in writing and signed by a duly authorized representative of
each party hereto.
d. AUTHORITY. Each party to this Agreement, and each individual signing on behalf of each
party, hereby represents and warrants to the other that it has full power and authority to
enter into this Agreement and that its execution, delivery, and performance of this
Agreement has been fully authorized and approved, and that no further approvals or
consents are required to bind such party.
e. NO AGENCY. The parties agree that no agency, partnership, or joint venture of any kind
shall be or is intended to be created by or under this Agreement. Neither party is an agent
of the other party nor authorized to obligate it.
f. GOVERNING LAW. The validity, construction, performance, and enforcement of this
Agreement shall be governed by and construed in accordance with the laws of the State of
Washington, without regard to its choice of law rules.
g. JURISDICTION & VENUE. In the event that any action is brought to enforce any provision
of this Agreement, the parties agree to submit to exclusive in personam jurisdiction in
Thurston County Superior Court for the State of Washington and agree that in any such
action venue shall lie exclusively at Olympia, Washington.
h. EXHIBITS. All exhibits referred to herein are deemed to be incorporated in this Agreement
in their entirety.
i. CAPTIONS & HEADINGS. The captions and headings in this Agreement are for convenience
only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope
or intent of this Agreement nor the meaning of any provisions hereof.
j. ELECTRONIC SIGNATURES. A signed copy of this Agreement or any other ancillary
agreement transmitted by facsimile, email, or other means of electronic transmission shall
be deemed to have the same legal effect as delivery of an original executed copy of this
Agreement or such other ancillary agreement for all purposes.
7.4.b
Packet Pg. 452 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 7
(7-26-2017)
k. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original and all of which counterparts together shall constitute
the same instrument which may be sufficiently evidenced by one counterpart. Execution
of this Agreement at different times and places by the parties shall not affect the validity
thereof so long as all the parties hereto execute a counterpart of this Agreement.
EXECUTED AND EFFECTIVE as of the day and date first above written.
CITY OF EDMONDS
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
BY: By:
Name: Name: Roger A. Wigfield
Title: Title: Energy Program Manager
Date: Date:
K5211 IAA
7.4.b
Packet Pg. 453 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 8
(7-26-2017)
ATTACHMENT A – OF WORK
Energy/Utility Conservation Projects
PROJECT MANAGEMENT SERVICES
Statewide Energy Performance Contracting Program
Energy Program will provide the following project management services for each specific project
for the Client Agency. Each individual project shall be authorized by an amendment to this
Agreement.
1. Assist the Client Agency in the selection of an Energy Service Company (ESCO) consistent
with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and
school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost savings.
3. Negotiate scope of work and fee for an ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Assist in negotiating the technical, financial and legal issues associated with ESCO’s Energy
Services Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review ESCO invoice voucher(s) received for reasonableness and forward to Client Agency
for review and payment.
9. Assist with final project acceptance.
10. Review up to the first three years of the ESCO’s annual Measurement and Verification (M&V)
reports for completeness and accuracy. Review any ESCO guarantee compared to reported
results and resolve differences, if needed. Review and approve ESCO invoice vouchers for
payment by the Client Agency.
11. Provide other services as required to complete a successful energy performance contract.
7.4.b
Packet Pg. 454 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 9
(7-26-2017)
ATTACHMENT B – FEE SCHEDULE
___ use biennium, i.e. 2017-19 Interagency Reimbursement Costs
for Project Management Fees to Administer Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
5,000,001…....6,000,000.................................. $68,800................................ 25,700
4,000,001........5,000,000................................... 67,700................................ 25,400
3,000,001…....4,000,000................................... 66,700................................ 25,000
2,000,001…....3,000,000................................... 62,500................................ 23,400
1,500,001…....2,000,000................................... 58,300................................ 21,800
1,000,001…....1,500,000................................... 51,600................................ 19,300
900,001. … 1,000,000................................... 43,800................................ 16,400
800,001……...900,000................................... 41,300................................ 15,400
700,001……...800,000................................... 38,300................................ 14,400
600,001……...700,000................................... 36,500................................ 13,700
500,001……...600,000................................... 33,800................................ 12,600
400,001……...500,000................................... 30,200................................ 11,300
300,001……...400,000................................... 25,800................................ 9,700
200,001……...300,000................................... 20,700................................. 7,700
100,001……...200,000................................... 14,400................................. 5,400
50,001……...100,000..................................... 7,800................................. 3,500
20,001…….....50,000..................................... 4,200................................. 2,000
The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum
Energy Program termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed by
Enterprise Services’ Energy Program.
2. Termination fees cover the selection and project management costs associated with managing an
ESCO's investment grade audit and energy services proposal. No termination fee will be charged
unless the client agency decided not to proceed to construction based on an energy services
proposal that identifies projects that met the Client Agency’s cost effectiveness criteria.
3. If the project meets the Client Agency’s cost effectiveness criteria and the Client Agency decides
not to move forward with a project, then the Client Agency will be invoiced per Attachment B
Termination or $25,700 whichever is less. If the Client Agency decides to proceed with the project
then the Agreement will be amended per Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the Client Agency’s established cost effectiveness
criteria, then there is no cost to the Client Agency and no further obligation by the Client Agency.
7.4.b
Packet Pg. 455 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
INTERAGENCY AGREEMENT NO. K5211 Page 10
(7-26-2017)
ATTACHMENT C – SCOPE OF WORK
Energy/Utility Conservation Projects
MEASUREMENT & VERIFICATION SERVICES
Statewide Energy Performance Contracting Program
If requested, Energy Program will provide the following measurement and verification services
for each year beyond the first three years following the Notice of Commencement of Energy
Savings by the ESCO for the specific Client Agency project:
1. Review the ESCO’s annual Measurement and Verification (M&V) report for completeness
and accuracy. Review any ESCO guarantee compared to reported results and resolve
differences, if needed. Review and approve any ESCO invoice vouchers for payment by the
Client Agency.
2. Where necessary, review Client Agency facility operations including any changes in operating
hours, changes in square footage, additional energy consuming equipment and negotiate
changes in baseline energy use with the ESCO and the Client Agency that may impact achieved
energy savings.
3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the
annual M&V report.
7.4.b
Packet Pg. 456 Attachment: K5211 IAA (Phase 6 Energy - Carbon Recovery)
222 Williams Avenue South, Suite 100 Renton, WA 98057 P: 206 522 4270 F: 425 687 3171 ameresco.com
March 10, 2018 Mr. Todd Flynn Department of Enterprise Services 1500 Jefferson Street SE PO Box 41012 Olympia, WA 98504-1401 SUBJECT: Energy Audit Fee Proposal City of Edmonds – Wastewater Treatment Plant Phase 6 – Incinerator Replacement Dear Todd:
We are pleased to submit this proposal for the audit phase of the City of Edmonds Wastewater Treatment Plant Phase 6 Energy Efficiency Upgrades. Ameresco will provide engineering services for the subject project in accordance with the following: Engineering Services
A. Audit Phase Services will include:
Ameresco will undertake an Energy Audit of the Facilities. The Energy Audit will identify cost effective Energy Conservation Measures (ECM’s). Ameresco will present to the Owner a written Energy Services Proposal, including the Energy Audit Documentation. The Energy Services Proposal will set forth at least the following: 1) A description of the systems which will receive ESCO Equipment and ESCO Services; 2) The Cost Effective ECM’s to be installed or caused to be installed by Ameresco and a description of the ECM's analyzed but disqualified under the cost effectiveness criteria; 3) The services that Ameresco will perform on or in the Facility, including but not limited to engineering, construction management, the operations and maintenance procedures for use on ESCO Equipment, training for Facility personnel, providing warranty service, and equipment maintenance; 4) The Maximum Allowable Project Cost, itemized in detail; 5) Recommendations for replacement of Existing Equipment, along with recommendations for improvements to Existing Equipment and Operating Conditions; 6) The Baseline Energy Consumption for the identified systems, computed from monitoring building systems for 2-4 weeks and annualizing with historical data and including the data, methodology and variables used to compute the Baseline, and the Baseline calendar period which will not be less than twelve (12) months;
7.4.c
Packet Pg. 457 Attachment: Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C (Phase 6 Energy - Carbon Recovery)
Edmonds Wastewater Treatment Plant Phase 6 ESCO Page 2 of 5
7) The estimated Energy Savings and Energy Cost Savings that are expected to result from the installation of Ameresco Equipment and from Ameresco Service, and an explanation of the method used to make the estimate; 8) The method by which Energy Savings and Energy Cost Savings will be calculated during the term of the Energy Services Agreement; 9) A description of how Ameresco will finance its acquisition of Equipment and when title to the Equipment will pass to the Owner; 10) A description of how the Energy Cost Savings will be guaranteed by Ameresco; 11) A description of how Ameresco proposes to be compensated; 12) The term of the Energy Services Agreement; 13) The Termination Value for each year during the term of the Energy Services Agreement; 14) The schedule for project completion; 15) The nature and extent of work and equipment that Ameresco anticipates it will receive from other firms under sub-contract; 16) Preliminary measurement & verification (M&V) plan: Ameresco will provide on-going measurement and verification to help ensure the predicted savings are achieved throughout the first 1 year of the agreement. Post installation Measurement and Verification (M&V) will be performed based on the International Performance Measurement and Verification Protocol (IPMVP) – Option A (Retrofit Isolation-Key Parameter Measurement), and on Section IX – Method of Calculating Energy Savings and Energy Cost Savings. Ameresco will attend one annual meeting to review the Measurement & Verification results and reconcile energy savings. 17) Preliminary Design: Ameresco proposes to provide a preliminary design in sufficient detail to obtain contractor cost estimates and to develop a project budget that would be used in the Energy Services Proposal. This would provide funding to perform in-house design as well as hire design sub-consultants for mechanical, electrical, structural, process design and regulatory research such as Department of Ecology and PSCAA air permitting. The Preliminary Design becomes the property of the client regardless of the decision to proceed with the construction project. (Identified as item B in fee schedule below.) a) Audit phase design efforts or “Phase I” design will produce a preliminary design for the installation of the City-selected pyrolysis system, dryer, and ancillary equipment and its integration into the existing WWTP process and incinerator room. Phase I will include the preparation of a Basis of Design (BOD) technical memorandum and an Engineering Report in compliance with WAC 173-240-070. The BOD technical memorandum will be included in the Engineering Report, as well as, the code review, permit feasibility analysis, and construction sequencing analysis as described below. b) Developing the BOD will include review of recent plant telemetry for biosolids processing rate in order to update plant solids loading calculations and to determine capacity/sizing of the new system. (The plant SCADA monitoring data gathered since the Dewatering screw presses became operational suggest higher solids loading than previously assumed.) c) The engineering report will also include an overview of the selected technology, application and performance at other installations, and review of testing data (from site samples) used for sizing and verification of technological applicability to satisfy the new and developmental technology requirement(s) for submission of data per the Orange Book. d) Phase I will also include the preparation of pre-design drawings and review of the Ameresco-prepared Construction Work Scope Narrative. During this phase, Coal Creek Environmental will provide permitting assistance and coordination with applicable permitting agencies to assess air emissions permitting requirements. e) Preliminary design includes the development of 30% design drawings for the installation of selected equipment within the existing WWTP incinerator room. The 30% drawings will
7.4.c
Packet Pg. 458 Attachment: Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C (Phase 6 Energy - Carbon Recovery)
Edmonds Wastewater Treatment Plant Phase 6 ESCO Page 3 of 5
show general equipment sizing, layout, and configuration within the incinerator room. The 30% drawings will include general, demolition, process mechanical, structural, electrical, plumbing, fire suppression, and HVAC drawings. f) In the audit phase cost budgets for the “Phase II” design services will be developed. Phase II design would include the detailed design for the installation of the selected process equipment and its integration into the existing WWTP process, WWTP building structure
and building mechanical systems, and WWTP building electrical systems. Phase II will also include engineering services during construction, start-up and commissioning engineering support, and project close-out. (Phase II design IS NOT included in this audit fee proposal.)
Conservation measures will include items that save energy, water or other resources (including various operational cost savings measures associated with operating the existing biosolids
incinerator). The Energy Audit will provide detailed documentation of fieldwork for the audit, calculation input and output in support of the recommendations made in the Energy Services Proposal, economic and engineering assumptions, sketches, floor plans and any other information developed in the course of the Audit.
Cost Effectiveness Criteria
It is understood that the cost effectiveness criteria for this project is as follows:
1. Future post-project cash flow, including utility bill savings, maintenance and operational savings, and financing costs will be neutral or positive with respect to pre-project cash flow, assuming a finance term of no more than 15 years and an annual energy cost escalation of
1.5%.
2. The selected Energy Conservation Measures (ECMs) will be evaluated as a bundle in determining whether or not they meet the cost-effectiveness criteria.
3. The total cost of implementing the ECMs will include the cost of the investment grade audit, design, labor and materials, construction management, DES fees, ESCO fees, bonding, permits, taxes, and other costs that may be agreed to.
4. All utility rebates, State grants, or other rebates and grants associated with the proposed bundle of ECMs will be deducted from the cost of implementing them before determining their cost-effectiveness.
5. No more than 90% of the energy cost savings and 100% of the maintenance and operational
cost savings (purchased parts and service contracts, but not internal labor costs) will be used for the purpose of determining cost-effectiveness. Ameresco does not guarantee the
maintenance cost savings.
6. The finance period for the proposed bundle of ECMs may not exceed their average useful life.
If Ameresco develops a project that meets the cost effectiveness criteria, the client is responsible for the full amount of the audit; the item A “Energy Audit” fee can either be rolled into the construction contract or be paid in full by the client.
7.4.c
Packet Pg. 459 Attachment: Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C (Phase 6 Energy - Carbon Recovery)
Edmonds Wastewater Treatment Plant Phase 6 ESCO Page 4 of 5
Fee for Engineering Services: A. Basis and amount: Fixed Fee for Services
A) Energy Audit: $61,600
B) Preliminary Design: $174,400
C) TOTAL: $236,000
It is understood by Ameresco that payment and terms are contingent upon the requirements set forth in the Energy Services Proposal.
Furthermore, it is understood by Ameresco that item B “Preliminary Design” is a deliverable that becomes the property of the City and that Ameresco shall be paid $174,400 upon delivery of the Preliminary Design package.
Schedule for Engineering Services: The Energy Audit will be complete by August 15th, 2018. Preliminary results of the audit are intended to be provided to Edmonds in mid-July so that scope and costs can be evaluated and adjusted as necessary by early August. To meet this schedule, Ameresco would use
‘working drawings’ created by BHC to develop cost estimates. The formal preliminary design drawings and engineering report by BHC for “Phase 1” will be completed by September 1st, 2018.
We at Ameresco, Inc. appreciate the opportunity to provide these services. If this proposal for Audit Services is satisfactory, please forward contract documents.
Sincerely, Ameresco, Inc.
Grant A. Thorsland Regional Manager - Northwest
Attachments: Fee Proposal, Conservation Measure Lists Exhibit A – BHC Consultants Scope of Work Exhibit B – BHC Consultants Preliminary Design Budget
7.4.c
Packet Pg. 460 Attachment: Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C (Phase 6 Energy - Carbon Recovery)
Edmonds Wastewater Treatment Plant Phase 6 ESCO Page 5 of 5
Project:Wastewater Treatment Plant Phase 6 – Incinerator Replacement
Date:3/10/2018
Hourly Summary:
TASK
Project
Manager
Construction
Manager
Project
Engineer
Field Audit
Technician /
TAB / Cx
Admin.
Assistant Total Hours
Field/Audit 55 18 77 18 0 168
Analysis/Calculations 55 0 66 0 4 126
Evaluation of ECMs 27 27 9 0 0 62
Report Write-up 24 0 9 0 0 33
Customer Presentation 18 18 9 0 4 49
Travel 22 11 27 4 0 64
Total Hours:201 73 197 22 9 503
Hourly Rate:130$ 120$ 120$ 105$ 75$
Estimated Fee for Services:26,194$ 8,768$ 23,648$ 2,325$ 664$ 61,600$
Item A - Energy Audit Fee 61,600$
Item B - Preliminary Design Services (sub-consultants)174,400$
Total Audit Fee - Energy Project:236,000$
Project:Wastewater Treatment Plant Phase 6 – Incinerator Replacement
Date:3/10/2018
Waste Water Treatment Plant
Mechanical Conservation Measures Rank
SOLIDS-M1
Centrisys-Bioforcetech - Evaluate replacement of existing fluidized bed incinerator
with a gas-fired dryer and Bioforcetech Pyrolysis system for decomposition of
biosolids through a non-incineration process which yields a "green" renewable
biproduct known as Biochar.
- The measure will include the dewatered cake hopper, "schwing" pump, drying,
odor control modification, product conveyance to haul-away bin, control strategy
development and integration to scada, and staff training.
- The measure will save energy and offset operating costs associated with the current
incinerator which is aged and increasingly more costly to operate.
3
PAYBACK RANK NOTES:
1) Measures that are likely to pay for themselves through energy savings and utility incentives.
2) Measures that may pay for themselves, or may require some capital infusion
3) Measures that will require significant ( >50%) capital infusion
7.4.c
Packet Pg. 461 Attachment: Edmonds WWTP Ph 6_Incinerator_Audit Proposal_Rev C (Phase 6 Energy - Carbon Recovery)
April 5, 2018
TO: Pamela Randolph, City of Edmonds
FROM: Andrea Faust, Contracts Specialist, (360) 407-9365
RE Agreement No. 2018-573 A (1)
Edmonds WWTP Phase 6 Energy Project – Carbon Recovery
IAA No. K5211
Ameresco, Inc.
SUBJECT: Funding Approval
The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above
referenced contract documents. The amount required is as follows (see page 2 for funding detail):
Energy Audit and Energy Services Proposal $ 61,600.00
ESCO Professional Services $ 174,400.00
Total Funding $ 236,000.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
DES Energy Program that the above identified funds are appropriated, allotted or that
funding will be obtained from other sources available to the using client/agency. The
using/client agency bears the liability for any issues related to the funding for this project
By
Name / Title Date
Please sign and return this form to E&AS. If you have any questions, please call me.
2018573Afndaf
7.4.d
Packet Pg. 462 Attachment: 2018573Afndaf (Phase 6 Energy - Carbon Recovery)
City Council Agenda Item
Meeting Date: 04/17/2018
Woodway Police Services Interlocal Agreement
Staff Lead: Al Compaan, Chief of Police
Department: Police Services
Preparer: Al Compaan
Background/History
Interlocal Agreements (ILA) for Police Services with the Town of Woodway have been in place for many
years. Woodway is desirous of a more comprehensive/full service 24 hour per day ILA for Police
Services, commencing January 1, 2019. In the interim, a further Amendment (No. 4) to the ILA covering
years 2015-2017 is needed for Edmonds to continue providing Woodway with services through
December 31, 2018. Therefore, two documents (a new ILA and Amendment No. 4) are being presented
to Council for consideration. Woodway Town Council is set to review and vote on these same two
documents at their meeting of April 16, 2018.
Staff Recommendation
Approve both the new ILA and Amendment No. 4 for Consent Agenda April 24, 2018 meeting.
Narrative
The City of Edmonds and the Town of Woodway have had in place for many years an Interlocal
Agreement (ILA) for Police Services, whereby Edmonds has provided Police Services on a per-call basis
for 16 hours per day to supplement Woodway’s own cadre of police officers serving 8 hours per day. In
turn, Woodway has compensated Edmonds for these services pursuant to various ILAs over the years.
Woodway now desires to enter into a new ILA with Edmonds whereby Edmonds will provide Police
Services to Woodway for 24 hours per day. Those services will be provided by the Edmonds Police
Department in the same manner in which those services are currently provided to Edmonds residents,
with some exceptions (SWAT, animal control, parking enforcement, civil non-traffic code enforcement).
The ILA for 24 hour services is a seven year ILA, with an effective date of 1-1-2019, with an annual
contract payment for the first year of the agreement at $193,067, subject to an annual escalator for
each subsequent year.
A provision of the ILA that has operational benefit to Edmonds, to Woodway, and to the Edmonds Police
Department is agreement that Edmonds will use a portion of the contract payment to add an additional
commissioned police officer to Edmonds PD. This additional FTE will be assigned to Patrol and will
bolster staffing among our uniformed members in Field Services.
In the interim, Edmonds and Woodway need to adopt a further amendment to the January 1, 2015
through December 31, 2017 ILA that Edmonds and Woodway have extended by amendments through
7.5
Packet Pg. 463
April 30, 2018. Amendment Number 4 will extend the existing per-call level of service through December
31, 2018 at a monthly rate of $4,166.66, which equates to $50,000 on an annual basis.
Attachments:
Woodway Police Services ILA 4-17-2018 FINAL
Amendment No. 4 to Woodway Police Services 4-17-2018
Woodway Police Services ILA 12-31-2017
7.5
Packet Pg. 464
1
INTERLOCAL AGREEMENT FOR
POLICE SERVICES
This Interlocal Agreement (“ILA”) by and between the City of Edmonds (“Edmonds”), a
Washington municipal corporation organized under Title 35A RCW and the Town of Woodway
(“Woodway”), a Washington municipal corporation organized under Title 35A RCW (together,
the “parties”), is for the provision of police services.
WHEREAS, Woodway's geographical boundaries lie immediately abutting Edmonds;
and,
WHEREAS, Woodway possesses the power, legal authority, and responsibility to provide
law enforcement services to the citizens within its boundaries; and
WHEREAS, Edmonds provides law enforcement services to the citizens of Edmonds; and
WHEREAS, Edmonds has the power and legal authority to extend those law
enforcement services into the geographical area of Woodway by contract; and
WHEREAS, Woodway desires that Edmonds extend its law enforcement services into
the geographical area of Woodway; and
WHEREAS, Woodway desires to enter into an agreement with Edmonds whereby
Edmonds will extend its law enforcement services into the geographical boundaries of
Woodway, and Woodway will compensate Edmonds for the equitable share of such service;
and
WHEREAS, Edmonds agrees to extend such law enforcement services into the
geographical boundaries of Woodway; and
WHEREAS, Chapter 39.34 RCW and other statutes authorizes two or more public
entities to contract with each other to perform functions that each may individually perform;
and
WHEREAS, Edmonds and Woodway now wish to enter into the ILA as provided herein;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, Edmonds and Woodway hereto agree as follows:
1. DEFINITIONS
7.5.a
Packet Pg. 465 Attachment: Woodway Police Services ILA 4-17-2018 FINAL (Woodway Police Services Interlocal Agreement)
2
The following definitions shall apply throughout this ILA.
a. Contract Payment: The annual amount that Woodway shall pay to Edmonds
pursuant to this ILA, as described in Exhibit A hereto.
b. Material Breach: A Material Breach means Woodway’s failure to timely pay the
Contract Payment as described within this ILA, or either party’s failure to comply
with other material terms of this ILA.
2. SCOPE OF SERVICES
2.1 Services Provided. Edmonds shall provide all the police services that it provides to its
own citizens, except SWAT, animal control, parking enforcement, and civil non-traffic
code enforcement that is not typically enforced by commissioned members of the police
department (e.g., land use complaints, nuisance abatement, fire and building code
violations) to a service area covering the corporate limits of Woodway. In addition,
Edmonds shall provide support services including, but not limited to, public information,
records, fleet maintenance, property room, payroll and finances, human resources, and
legal and risk management pertaining to the operations and delivery of the police
services. Investigative services (detectives) are provided subject to an additional cost as
described in Section 3.6 below.
2.2 Training, Education, and Career Development. Edmonds shall provide training and
education to all Edmonds police personnel in accordance with State, County and local
requirements.
2.3 Management and Supervision. Edmonds shall provide and be responsible for the
management and supervision of all Edmonds’ police officers, as is ordinary and
customary, when they are on duty as Edmonds’ employees. Woodway currently
employs, and currently intends to continue to employ, off-duty police officers from
Edmonds and other local jurisdictions as police officers for Woodway. The parties
acknowledge that Woodway shall be responsible for the management and supervision
of Edmonds’ police officers when such officers are on duty as Woodway employees.
3. STANDARDS FOR SERVICES/STAFFING
3.1 Staffing. While Edmonds is not making an affirmative minimum staffing commitment to
Woodway pursuant to this ILA, the parties acknowledge that Edmonds does have a
collective bargaining agreement with the Edmonds Police Officers Association, which
does address minimum staffing levels. Edmonds typically provides a minimum of one
sergeant and four officers assigned to field services on-duty, twenty-four hours per day.
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3.2 Additional FTE. Edmonds intends to use a portion of the Contract Payment to add an
additional FTE to the Edmonds police force. Woodway acknowledges that,
notwithstanding this intention, police department staffing levels shall ultimately be
determined according to the legislative discretion of the Edmonds City Council.
3.3 Patrol district. Edmonds shall include Woodway within a patrol district, and Edmonds
shall patrol Woodway on the same basis and frequency as other parts of that patrol
district. As of the date of execution of this Agreement, the patrol district within which
Woodway will be included is shown on the map attached hereto as Exhibit B. Over the
course of this Agreement, Edmonds retains the discretion to alter the boundaries of its
patrol districts and shall provide Woodway with any updates to Exhibit B.
3.4 Vehicles and equipment. Edmonds shall use its own vehicles and equipment to provide
the service.
3.5 Woodway officers. Beginning in the year 2019, and continuing indefinitely, Woodway
intends to employ five police officers, which officers will be off-duty officers of Edmonds
and other jurisdictions. Edmonds acknowledges that, notwithstanding this intention, the
number of officers, if any, hired by Woodway shall ultimately be determined according
to the legislative discretion of the Woodway Town Council. These Woodway officers will
not be directly dispatched from Snohomish County 911, when they are on-duty as
Woodway officers. They will patrol Woodway and may initiate their own contacts.
Woodway officers will not be primary responders and will not be routinely dispatched
by SnoCo 911. However, nothing herein precludes a Woodway officer from providing
mutual aid to an Edmonds officer rendering law enforcement services pursuant to this
ILA.
3.6 Investigation services. Edmonds will bill all detective time on an hourly basis at the rate
of $100 per hour for 2019. The rate shall increase by 3% each year after 2019. Time shall
be billed in 15-minute increments. Woodway reserves the right to have its own officers
perform the investigative work for a particular case upon providing written notice to
Edmonds that it intends to do so. If Woodway opts to assume responsibility for
investigating a case, any investigative work done by Edmonds prior to Edmonds
receiving such notice, shall be paid for by Woodway pursuant to this section.
3.7 Call clearance protocols. Edmonds will use the same call clearance protocols within
Woodway as it uses within Edmonds, as such protocols may be adjusted from time to
time. Among other things, this currently means that Edmonds will not be writing false
alarm reports when responding to false alarms in Woodway.
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3.8 Criteria-Based 9-1-1 Dispatch. Edmonds will respond to dispatched 911 calls that are
received by the dispatching agency pertaining to calls for service from within the Town
of Woodway. Edmonds shall prioritize responses to calls within Woodway as it would
prioritize responses to calls within Edmonds. The parties recognize that responses to
emergencies are dispatched by dispatching agency based upon dispatch protocols,
including call-type priority and the location of available units.
4. RENEGOTIATION
4.1 Either party may elect to renegotiate this ILA upon the occurrence of any of the
following “Negotiation Thresholds:”
a. Call volume. If call volume exceeds 330 calls for service per year over any
consecutive two calendar years, or if call volume falls to less than 270 calls per year
over any consecutive two calendar years. (During 2017, Woodway generated
approximately 300 calls for service. This ILA is premised upon a call volume not
significantly deviating from the 2017 level.)
b. Point Wells. If Woodway annexes the Point Wells area.
c. Service Level. If the current typical minimum staffing of one sergeant and four
officers assigned to field services on-duty, twenty-four hours per day is no longer the
norm.
d. Role of Woodway Officers. If Woodway wants to make material changes to the role
that police officers employed by Woodway play in responding to calls for service,
including but not limited to changes in the dispatch protocol described in paragraph
3.5 herein.
4.2 Following the occurrence of a Negotiation Threshold, the party electing to renegotiate
this ILA shall provide written notice to the other party (“Threshold Notice”). Within
thirty (30) days of issuance of a Threshold Notice, the parties shall meet to renegotiate
this ILA. If an amended ILA has not been executed within one hundred eighty (180) days
of the Threshold Notice, or such longer period as mutually agreed to in writing by the
parties, a twelve-month wind-up period shall automatically begin to run during which
Edmonds will continue to provide services under this Agreement while Woodway
prepares to transition to another service provider at the end of the wind-up period.
5. ANNUAL CONTRACT PAYMENT TERMS
5.1 Quarterly Payments. Woodway shall pay Edmonds the Contract Payment in equal
quarterly installments by the 15th day of each quarter for which service is being
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provided. For example, the first quarter 2019 payment would be due on January 15,
2019. Failure to pay quarterly installments in a timely manner shall be considered a
Material Breach.
5.2 Contract Payment Adjustment. Each year, no later than October 1, Edmonds shall
submit to Woodway an invoice for the ensuing year Contract Payment amount.
6. JAIL EXPENSES
Each party shall bear its own cost for incarceration, including but not limited to booking
fees, daily charges, prisoner medical costs, and extradition costs, based on where the
crime occurred.
7. OVERSIGHT AND REPORTING
7.1 Agreement Administrators. Edmonds’ Police Chief and Woodway’s Town Administrator,
or their designees, shall act as administrators of this ILA for purposes of RCW 39.34.030.
7.2 Reporting. Edmonds’ Police Chief shall present a written annual report covering the
previous calendar year to the Woodway Town Council by April 1st of each calendar year.
Edmonds’ Police Chief or Chief’s designee shall be available to appear before the
Woodway Town Council to discuss the services at reasonable times with reasonable
advance notice and request. Any preparation and/or compilation of data for additional
reports (NIBRS/FBI reporting, WASPC Reporting, etc.) shall not be the responsibility of
Edmonds.
8. OTHER CONTRACTUAL RELATIONSHIPS
Woodway and Edmonds each currently have contractual relationships with other
Snohomish County public safety entities or agencies (“Public Safety Agencies”), including
the Department of Emergency Management, Snohomish County 911, and Snohomish
County Emergency Radio System Agency. The parties intend to maintain their
relationships and participation with these agencies and will act to represent themselves
and retain authority to negotiate on their own behalf.
The parties agree, however, to attempt to coordinate their individual relationships with
these Public Safety Agencies so that the services under this ILA will be provided in an
efficient and cost-effective manner. The parties agree to meet in a timely manner to
discuss any proposed change in participation in these agencies that may result in a
substantial change to either party’s financial obligations with or services from such
agencies.
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The parties agree to attempt to negotiate a court services contract with Edmonds
Municipal Court as soon as practicable, but neither party shall be bound to enter into
such a contract.
9. TERM OF AGREEMENT
9.1 Effective Date and Term. The Effective Date of this ILA shall be January 1, 2019. This ILA
shall continue in effect until December 31, 2025, unless terminated earlier as provided
in section 9.2. After December 31, 2025, this ILA shall automatically renew under the
same terms and conditions for successive, rolling two (2) year periods, unless
terminated as provided in this Section 9.
9.2 Material Breach, Early Termination and Wind-Up Period. In the event of a Material
Breach of this ILA, the non-breaching party shall provide written notice of such breach
to the breaching party, with a ten (10) day opportunity to cure such breach. In the
event of a Material Breach that has not been cured, the parties shall, unless otherwise
agreed in writing, continue to perform their respective obligations under this ILA for a
minimum of twelve (12) months after notice of the Material Breach (the “Wind-Up
Period”). Provided, however, the Wind-Up Period shall be ninety (90) days if the
Material Breach involves Woodway’s failure to make the Contract Payment. During the
Wind-Up Period, the parties shall coordinate their efforts to prepare for the transition to
other methods of providing police service to Woodway. Woodway shall be responsible
for all Contract Payment installments required herein until the conclusion of the Wind-
Up Period.
10. TERMINATION
10.1 Termination – Notice. In addition to terminating this ILA for a Material Breach, either
party may terminate this ILA at any time after December 31, 2024 by providing the
other party with one (1) year written notice of its intent to terminate.
10.2 Termination Costs. Each party shall be solely responsible for any costs they may incur
by the termination of this ILA under the provisions herein.
10.3 Duty to Mitigate Costs. The parties each have an affirmative duty to mitigate, to the
extent reasonably possible, the costs of termination upon the other party.
11. INDEMNIFICATION
11.1 Edmonds shall protect, save harmless, indemnify, and defend Woodway, its elected and
appointed officials, officers, employees, and agents, from and against any loss or claim
for damages of any nature whatsoever arising out of any act or omission of Edmonds, its
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elected or appointed officials, officers, employees, or agents, in the execution of or
performance of services provided by this ILA. Such duty includes, but is not limited to,
all claims by third parties or Edmonds’ employees against which Woodway would
otherwise be immune under Title 51 RCW or other law. Such duty shall not extend to a
loss or claim attributable to the negligence or willful misconduct of Woodway, its
elected or appointed officials, officers, employees, or agents.
11.2 Woodway shall protect, save harmless, indemnify, and defend Edmonds, its elected and
appointed officials, officers, employees, and agents, from and against any loss or claim
for damages of any nature whatsoever arising out of any act or omission of Woodway,
its elected or appointed officials, officers, employees, or agents, in the execution of or
performance of services provided by this ILA including off-duty officers of Edmonds
whose negligence or willful misconduct arises while on-duty for Woodway. Such duty
includes, but is not limited to, all claims by third parties or Woodway’s employees
against which Edmonds would otherwise be immune under Title 51 RCW or other law,
or claims by Edmonds’ officers arising solely from their employment by Woodway. Such
duty shall not extend to a loss or claim attributable to the negligence or willful
misconduct of Edmonds, its elected or appointed officials, officers, employees, or
agents.
11.3 In executing this Agreement, Edmonds does not assume liability or responsibility for, or
in any way release Woodway from, any liability or responsibility that arises in whole or
in part from the enforcement by Edmonds under this ILA of Woodway ordinances, rules
or regulations claimed, or determined by a court of law, to be unconstitutional or
otherwise unlawful in its enactment or substantive provisions. In any cause, claim, suit,
action, or administrative proceeding in which the enforceability and/or validity of any
such Woodway ordinance, rule, or regulation is at issue, Woodway shall defend on that
issue at its sole expense, and if judgment is entered or damages are awarded against
Woodway, Edmonds, or both, on such basis, Woodway shall hold Edmonds, its officials
and employees harmless, including all chargeable costs and attorney's fees. In any such
cause, claim, suit, or action, each party shall otherwise remain responsible for its own
acts or omissions, as well as those of its elected and appointed officials, officers,
employees, and agents, as provided in paragraphs 11.1 and 11.2 to this ILA.
11.4 Edmonds shall be solely responsible for compliance with Ch. 4.12 RCW, Ch. 41.56 RCW,
applicable Edmonds personnel policies, ordinances and resolutions in carrying out its
obligations under this ILA and shall defend and hold harmless Woodway from any costs,
expenses, or damages arising therefrom, including attorney’s fees.
12. WOODWAY AND EDMONDS ARE INDEPENDENT MUNICIPAL GOVERNMENTS
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12.1 Independent Governments. Woodway and Edmonds recognize and agree that the
parties are independent governments. Except for the specific terms herein, nothing
herein shall be construed to limit the discretion of the governing bodies of each party.
Specifically, and without limiting the foregoing, Edmonds shall have the sole discretion
and the obligation to determine the exact method by which the services are provided
within Edmonds and within Woodway unless otherwise stipulated within this ILA.
12.2 Resource Assignments. Edmonds shall assign the resources available to it without
regarding to political boundaries, but rather based upon the operational judgment of
Edmonds as exercised within the limitations and obligations of Sections 3.3 through 3.8.
12.3 Debts and Obligations. Neither Woodway nor Edmonds, except as expressly set forth
herein or as required by law, shall be liable for any debts or obligations of the other.
13. INSURANCE
13.1 Insurance Policy. The term “insurance policy” as used in this ILA means either valid
insurance offered and sold by a commercial insurance company or carrier approved to
do business in the State of Washington by the Washington State Insurance
Commissioner or valid self-insurance through a self-insurance pooling organization
approved for operation in the State of Washington by the Washington State Risk
Manager or any combination of valid commercial insurance and self-insurance pooling if
both are approved for sale and/or operation in the State of Washington.
13.2 Maintenance of Insurance. For the duration of this ILA, each Party shall maintain
insurance as follows: Each party shall maintain its own insurance policy insuring damage
to its own real and personal property and equipment. Such insurance policy shall be in
an amount not less than one million dollars ($1,000,000.00) per occurrence with a
deductible of not more than five-thousand dollars ($5,000.00). Additionally, each party
shall maintain an insurance policy insuring against liability arising out of work or
operations performed by that party in an amount not less than one million dollars
($1,000,000.00) per occurrence with a deductible of not more than five-thousand
dollars ($5,000.00).
14. DISPUTE RESOLUTION
It is the intent of the parties to first attempt to resolve all disputes between before
commencing any litigation. In the event that any dispute between the parties cannot be
resolved by good faith negotiations between the parties, then the mediation provision
of this ILA shall apply before any litigation is commenced by either party. Nothing herein
shall prevent either party from providing notice of termination of the ILA pursuant to
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Section 10.1 prior to completion of the dispute resolution processes described below;
however, such notice shall not affect any obligations to proceed with the Dispute
Resolution provisions.
14.1 Mediation. Upon a request by either party to mediate a dispute that is subject to the
Dispute Resolution provisions, the parties shall mutually agree upon a mediator. If the
parties cannot agree upon a mediator within ten (10) business days after such request,
the parties shall submit the matter to the Judicial Arbitration and Mediation Service
(JAMS) and request that a mediator be appointed. This requirement to mediate the
dispute may only be waived by mutual written agreement before a party may proceed
to litigation as provided within this ILA. Except for unusual reasons beyond the
reasonable control of either party, mediation shall be completed within ninety (90) days
after the mediator is selected. Any expenses incidental to mediation, including the
mediator’s fee, shall be borne equally by Woodway and Edmonds.
14.2 Litigation. If mediation fails to resolve the dispute, either party may file an action in
Superior Court. Jurisdiction and venue for such actions shall lie exclusively in Superior
Court for Snohomish County, Washington. Each party shall be responsible for its own
costs and attorneys’ fees.
15. MISCELLANEOUS PROVISIONS
15.1 Noticing Procedures. All notices, demands, requests, consents and approvals which
may, or are required to be given by any party to any other party hereunder, shall be in
writing and shall be deemed to have been duly given if delivered personally, sent by
electronic mail (provided a read receipt is obtained by the sender), sent by nationally
recognized overnight delivery service, or if mailed or deposited in the United States
mail, sent by registered or certified mail, return receipt requested and postage prepaid
to:
Edmonds: Woodway:
Police Chief Town Administrator
250 5th Avenue North 23920 113th Place West
Edmonds, WA 98020 Woodway, WA 98020
Or, to such other address as the foregoing Woodway and Edmonds hereto may from
time-to-time designate in writing and deliver in a like manner. All notices shall be
deemed complete upon actual receipt or refusal to accept delivery. Email transmission
of any signed original document and retransmission of any signed email transmission
shall be the same as delivery of an original document.
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15.2 Other Cooperative Agreements. Nothing in the ILA shall preclude the parties from
entering into contracts for service in support of this ILA.
15.3 Public Duty Doctrine. This ILA shall not be construed to provide any benefits to any
third parties. Specifically, and without limiting the foregoing, this ILA shall not create or
be construed as creating an exception to the Public Duty Doctrine. Woodway and
Edmonds shall cooperate in good faith and execute such documents as necessary to
effectuate the purposes and intent of this ILA.
15.4 Entire Agreement. The entire agreement between Woodway and Edmonds hereto is
contained in this ILA and exhibits thereto. This ILA supersedes all of their previous
understandings and agreements, written and oral, with respect to this transaction.
15.5. Amendment. This ILA may be amended only by written instrument approved by the
governing bodies of Woodway and Edmonds subsequent to the date hereof.
Dated this ____ day of April 2018
CITY OF EDMONDS
By:____________________________ Attest:__________________________
Dave Earling, Mayor Scott Passey, City Clerk
Approved as to form:
By:____________________________
Jeff Taraday, City Attorney
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TOWN OF WOODWAY
By:_____________________________ Attest:__________________________
Carla A. Nichols, Mayor Heidi Napolitino, Town Clerk
Approved as to form:
By:_____________________________
Greg Rubstello, Town Attorney
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EXHIBIT A
CONTRACT PAYMENT
For 2019, the annual Contract Payment shall be $193,067.
Each year after 2019, the annual Contract Payment shall increase from the prior year by 3%,
PROVIDED THAT if the CPI for two consecutive years increases more than 3% during the term of
the ILA, then the Contract Payment for the year following the previously referenced
consecutive two years would increase by 3% plus the average of the percentages that the CPI
exceeded 3% during the previously referenced consecutive two years.
“CPI” as used here means the amount of the CPI-U June-to-June index for Seattle-Tacoma-
Bremerton.
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Amendment No. 4 to Woodway Police Services Interlocal Agreement
Page 1 of 2
AMENDMENT NO. 4 TO THE
INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS,
WASHINGTON AND TOWN OF WOODWAY, WASHINGTON
FOR POLICE SERVICES
THIS AMENDMENT No. 4 (“Amendment”) is made and entered into as of the
date set forth below between the City of Edmonds, a Washington municipal corporation
(“Edmonds”), and the Town of Woodway, a Washington municipal corporation
(“Woodway”) (collectively “the Parties”).
RECITALS
A. The Parties entered into an interlocal agreement dated December 19, 2014 (“the
Agreement”), under which the City of Edmonds agreed to provide certain police services
to the Town of Woodway in exchange for payment of a specified monthly sum.
B. Section I of the Agreement provided that the term of the Agreement would be
from January 1, 2015 through December 31, 2017.
C. Section I was amended in December 2017 (Amendment No. 1) to extend the
expiration date of the Agreement to January 31, 2018, giving the parties additional time
to negotiate the next agreement. Section I was amended again in January 2018
(Amendment No. 2) to extend the expiration date of the Agreement to March 31, 2018,
again giving the parties additional time to negotiate the next agreement. The amount that
Woodway pays Edmonds for police services under Section 6.1 was also amended in
Amendment No. 2 to increase the payment during the extension period.
D. The Parties later approved an additional extension of the Agreement through
April 2018, to allow time for the Parties to continue negotiating terms of a new interlocal
agreement.
E. The Parties have now approved a new interlocal agreement that will take effect on
January 1, 2019.
F. The Parties would like to allow an additional extension of the current Agreement
through December 2018, to allow time for the Parties to prepare to transition to the new
service level on January 1, 2019.
G. The Parties therefore desire to amend the Agreement to clarify this change to its
terms.
NOW, THEREFORE, in consideration of the mutual benefits herein contained,
the Parties hereby agree as follows:
1. The first sentence of Section I of the Agreement is hereby amended to read as
follows:
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Amendment No. 4 to Woodway Police Services Interlocal Agreement
Page 2 of 2
THIS AGREEMENT for Police Services ("Agreement") shall have a term
commencing on January 1, 2015 and expiring on December 31, 2018.
2. All other terms of the Agreement shall remain in full force and effect except as
amended by this Amendment. If a conflict arises between the terms of this
Amendment and the Agreement, the terms of this Amendment shall control.
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the
day and year written below.
EXECUTED this _____ day of April, 2018.
CITY OF EDMONDS TOWN OF WOODWAY
By:_____________________________ By:____________________________
Mayor David O. Earling Mayor Carla A. Nichols
ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED:
By:_____________________________ By:____________________________
Scott Passey, City Clerk Heidi K. S. Napolitino, Clerk-Treasurer
APPROVED AS TO FORM: APPROVED AS TO FORM:
By:____________________________ By:_____________________________
Office of the City Attorney City Attorney
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City Council Agenda Item
Meeting Date: 04/17/2018
Council Committee Reports and Minutes
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
N/A
Narrative
This is an opportunity for the Council to report on items discussed in their committee meetings. The
committee meeting minutes are attached.
Attachments:
FC041018
PPW041018
PSPP041018
8.1
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Minutes
FINANCE COMMITTEE MEETING
April 10, 2018
_________________________________________________________________________________
Elected Officials Present Staff Present
Councilmember Dave Teitzel (Chair) Scott James, Finance Director
Councilmember Diane Buckshnis Dave Turley, Assistant Finance Director
Mayor Dave Earling (portion of meeting) Rob English, City Engineer
The meeting was called to order at 7:05 p.m. in the Jury Meeting Room. Next Steps regarding
Financial Policies, identifying the next policy to bring to the Finance Committee, was added as Item 6.
1. Report on Public Works Committee Agenda Items
Mr. English distributed a list of Public Works items reviewed by the Parks & Public Works Committee
in 2017. He explained the Parks & Public Works (PPW) Committee asked staff to evaluate the Public
Works items that were brought to the committee in 2017 and provide a recommendation for
streamlining the number of items the committee reviews by either not requiring Council approval or
skipping the committee and going straight to Consent. He referred to Exhibit A in the Council packet,
a spreadsheet of over 60 items brought to study session (prior to forming committees) or to the PPW
Committee. Based on this review, staff made the following recommendation to the PPW Committee:
Grant Mayor Authorization:
1. Accept street dedications
2. Accept acquisition of right of way or easements that are less than $100,000 in value
3. Authorize the surplus of equipment
4. Authorize the purchase of vehicles or equipment that are programmed in the current year's
budget and are less than $400,000.
5. Final Acceptance of project. Staff will provide an annual report on accepted capital projects
6. Approve Professional Service Agreements that are anticipated and included in the current
year’s budget, do not require a budget amendment, and are less than $400,000.
7. Approve Supplemental Agreements that are anticipated and included in the current year’s
budget, do not require a budget amendment, and are less than $400,000. Examples:
a. Multi-year design or construction management services on annual capital
replacement/maintenance programs that are in the current year's budget.
b. Construction support services for the designer of record on projects that are in the
current year's budget.
c. Final design phase after preliminary design on projects that are in the current year's
budget
Consent Agenda Approval
1. Final Acceptance of Projects
Mr. English responded to question and discussion followed regarding the current threshold for
purchase of vehicles or equipment, how the $400,000 amount was determined, administrative
approval not requiring Council approval on Consent, requiring Council approval of an agreement or
vehicle/equipment purchase that were not included in the budget, increasing the threshold for Public
Works’ agreements and purchases but not for other departments, Public Works’ adherence with
8.1.a
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04/10/18 Finance Committee Minutes, Page 2
bidding requirements, qualification based selection of consultants versus lowest bidder, revisions to
the purchasing policy and adoption of resolutions that will be required to institute the changes, and
Public Works projects that are Parks projects.
The committee directed that Public Works Professional Services and Supplemental Agreements
greater than $100,000 and less than $400,000 that are approved administratively be placed on
Consent.
Action: Present to full Council revisions to the purchasing policy and adoption of resolutions to
institute the changes
2. Capital Asset Policy and Resolution for Adoption
Mr. Turley advised the policy has been circulated twice to directors and managers for comments.
Discussion followed regarding the date for completing the capital asset inventory, date for reviewing
and reconciling the Construction in Progress schedule, process of hiring of a senior accountant,
transfer of assets between departments allowed by mutual agreement of departments, sidewalks as a
separate asset category, and computer equipment that contains sensitive information. The following
revisions were made:
Change title of 2.0 to read: ORGANIZATIONS FUNDS AFFECTED
Move Definitions to Section 4 and Capital Assets Policy to Section 5
Remove “sidewalks” from the infrastructure definition
Delete “if it contains sensitive information” from Section 5.5
Action: Schedule policy with requested changes and resolution on Consent Agenda
3. First Quarter 2018 Budget Amendment
Mr. James reviewed:
Revenues increased by approximately $1.5 million
Expenses increased by approximately $1.4 million
Change in ending fund balance increased by $144,000
Budget amendments
1. Addition of permit coordinator due to building permit activity that outpaces budgeted
projections – self funded
2. Provide ORCA pass to all employees in support of the Commute Trip Reduction program
3. Funding to close out the 228th Street Corridor Improvement project
4. Transfer REET funds originally allocated to 238th Street Walkway to Dayton Street project
5. Professional Services Agreement to manage Waterfront Redevelopment and Civic Field
6. Replace benches at Brackett’s Landing North, repair and maintenance previously
approved not possible – funded via Bench Donation Fund
7. On-call professional services to support Engineering Division due to difficulty filling and
Engineering Tech II or III position
8. Replacement of waterline adjacent to Swedish Hospital campus
9. Water utility funds for the design to replace watermain at Maplewood site
10. Storm utility funds to replace storm pipe at PRV 13 site
11. Hire an additional WWTP operator to ensure adequate training before existing staff retire
12. Bridge loan to Edmonds Center for the Arts
13. Transfer funds allocated in the budget to the Marsh Fund, Homelessness Response Fund
and Opioid Response Fund
14. Program TIB grant received in 2017 to the 238th Street Walkway instead of Dayton Street
project due to deadline
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Mr. James responded to committee questions regarding the proposed amendments.
Action: Full Council presentation
4. Ordinance to Repeal CC Chapter 3.04 to be Replaced Later with Resolution
Mr. Turley explained City Code Chapter 3.04 was adopted by ordinance to establish guidance for
financial reporting. Best practice is to adopt financial reporting guidelines by resolution rather than by
ordinance. A resolution to establish financial reporting guidelines will be proposed once this ordinance
has been repealed. Staff will update Resolution 1226 regarding adoption of financial policies.
Discussion followed regarding a potential delay between repealing the ordinance and adopting a
resolution.
Action: Schedule for full Council, include ordinance to be rescinded and minutes in the packet
5. February 2018 Monthly Financial Report
Mr. Turley highlighted the following:
February is 16% through the year
Differences in Combined Street Construction/Improvement fund due to grant billings
Need to fill police officer positions to avoid overtime
Discussion included adjustments for CAFR purposes, record local retail sales/uses tax revenues in
2017, local retail sales/uses tax revenues trending downward due to Toyota dealership under
renovation, parking infraction penalties that exceed budget, comments from a retailer that traffic
enforcement has increased parking turnover and as a result increased his revenues, possibility
parking infraction penalties will not continue to trend upward due to learned behavior, and
commendation on investment revenues.
Action: Schedule on Consent Agenda
6. Next Steps regarding Financial Policies
Staff present at next Finance Committee meeting:
Revised Contracting and Purchasing Policy
Revised Resolution 1226
Action: See above
The meeting was adjourned at 8:15 p.m.
8.1.a
Packet Pg. 488 Attachment: FC041018 (Council Committee Reports and Minutes)
Minutes
PARKS AND PUBLIC WORKS COMMITTEE MEETING
April 10, 2018
Elected Officials Present Staff Present
Councilmember Neil Tibbott (Chair) Phil Williams, Public Works Director
Councilmember Kristiana Johnson Carrie Hite, Parks & Recreation Director
Mayor Dave Earling (portion of meeting) Terri Arnold, Deputy Park Director
Rob English, City Engineer
Bertrand Hauss, Transportation Engineer
The meeting was called to order at 7:09 p.m. in the Council Chambers.
1. Report on Bids for the Seaview Park Infiltration Facility
Mr. Williams reported the project will install an infiltration facility at Seaview Park underneath the existing
parking lot and will include a diversion structure to concentrate stormwater in one point, taking the
pressure off Perrinville Creek. The City received several bids; the engineer’s estimate was $273,364,
the low bid, $248,806 was submitted by Dungeness Construction. A review of the bid has been
completed and he recommended scheduling the award of contract on next Consent Agenda. He
responded to Council questions regarding the Department of Ecology grants that exceed the project
cost, and Dungeness Construction’s background.
Action: Schedule on Consent Agenda
2. Report on Bids for the 2018 Sanitary Sewer Replacement Project
Mr. Williams reported only two bids were received, both were higher than the engineer’s estimate and
the budget by approximately $525,000 and both included errors. Staff and the City Attorney will
determine whether any project can be awarded. He suggested if was determined a project could be
awarded, to avoid waiting until the next PPW meeting, it be scheduled for full Council. If a project cannot
be awarded, the project will be rebid.
Discussion followed regarding the bid amounts, timing of the bid process, reducing the schedules to fit
the budget, civic field sewer line included in this project, ability to eliminate a schedule that contains an
error, timeline if a decision is made to rebid, how replacement sites in the project are identified, and the
construction window. Committee members agreed staff will work with the City Attorney to determine if
any project can be awarded and if so, schedule as a Council study item
Action: Schedule for full Council as a study session item
3. Presentation of the 2018 Transportation Safety Plan
Mr. Hauss described
Target Zero Vision (Washington Strategic Highway Safety Plan)
o Goal to reduce the number of fatal/serious injuries to zero by 2035 (450-550 such accidents
occurred from 2012 to 2016)
In order to reach goal at the state/local level, key areas associated with traffic safety need to be
involved:
o Education
o Enforcement
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o Engineering
Edmonds plans to submit a Highway Safety Improvement Program (HSIP) grant
o Requires Safety Plan be completed
Staff will update the plan every two years
Map identifying location of 5 fatal and 37 serious injury accidents in Edmonds 2012-2016
Bar graph comparing number of fatalities and serious injury accidents 2012-2016
Important statistics regarding the accident data obtained
o ~52% of those collisions occurred along Hwy. 99 (21 out of 41)
o Based on another recently completed cash diagram study
WSDOT statewide average for urban principle arterials such as Hwy. 99 is ~2.27 crashes
per million miles traveled
Hwy. 99 corridor experiences ~ 8.61 crashes per million miles traveled, or ~ 4 times …
8.61 crashes/M average 2.27
o 42% involved pedestrians (17 out of 41)
o Average State level of pedestrian accidents is 28%
Ongoing programs
o Education
Pedestrian Task Force
Bicycle Group
Education campaign thru Police Department
o Enforcement
Police Department
Radar feedback trailer (based on citizen requests)
o Engineering
Completing Transportation Safety Plan (ranking of all transportation projects
Install radar feedback signs (reduce speeding)
Submit grant application for top ranked projecs
Created annual program for ADA and sidewalk improvements and traffic calming
program
o Evaluation
Update every two years and establish priorities for future grant submittals
Ranked projects identified
o All projects ranked based on different criteria
# fatal/serious injuries addressed
# mode transportation impacted
Cost/magnitude: how would project compete during grant application process
o Top four ranked projects
1. Highway 99 Revitalization/Gateway Project
HSIP grant would help fund portion from 224th Street SW to 220th Street SW
2. Traffic Signal Re-timing/additional signage
3. 220th @ 76th Intersection improvements
4. Expansion of education program to include schools
Discussion followed regarding the fatality at 76th/OVD, installation of Hwy. 99 medians that will remain
after redevelopment, process for evaluating a speed reduction on Hwy. 99, the project team, short term
improvements to improve corridor safety, circumstances of the bicycle fatality, ranking of projects, areas
on Hwy. 99 where speeds are not constrained by traffic and signals, pedestrian accidents occurring
primarily at intersections, criteria for ranking walkway projects, grants submitted to other agencies for
walkway projects, and the addition of street lights between 238th and 234th and potentially a traffic signal
at 234th. Committee members requested:
A report by yearend regarding the criteria/rational for submitting a request to reduce the speed
limit on Hwy. 99.
A separate map of pedestrian accidents, and associated walkway and pedestrian projects in
that area
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Action: Schedule final 2018 Transportation Safety Plan on Consent Agenda and include with
committee’s review of CIP
4. Report on Final Construction Costs for the Frances Anderson Center Bandshell
Replacement
Mr. Williams relayed the Engineering Division managed the construction for Parks. This is the project
close out:
Original project amount: $141,420 and management reserve of $12,880
Five revised-cost change orders totaling $72,052 were written against the project
A reconciliation change order for $7,500 was written for project closeout
The project is complete; final cost paid to K-A General Construction Contractor, LLC was
$220,972.06.
Staff recommends forwarding to the Consent Agenda for Council acceptance
Discussion followed regarding change order items such as replacement of the I-beams and plating
behind the back wall of the bandshell, the original cost of the structure, initial CIP estimate, ADA ramps,
and a suggestion to install rails on the step-down seating.
Action: Schedule on Consent Agenda
5. Presentation of a Supplemental Agreement with Murraysmith for the 2019 Sewerline
Replacement
Mr. English advised last month the committee recommended approval of a Professional Service
Agreement for 2019 sewer design services. After that contract was approved, video work done by
operation crews found two sections in poor condition. This supplemental agreement, funded by the
utility replacement program, will address design for those sections.
Action: Schedule on Consent Agenda
6. Civic Stadium Project Demolition Closeout
Ms. Hite relayed funding for this project included $100,000 in the capital project budget and $35,000
remaining from an RCO grant for acquisition. The original estimate for demolition was $300,000;
contractors on the small works roster were invited to the site and their estimates were $75,000-
$100,000. The project went out to bid with a project range of $75,000 to $300,000; the low bid was
$63,000 which the Mayor approved as it was under $100,000. There was also a zero-sum contract with
Ballard Reuse to recycle the wood on site. Ballard Reuse determined the wood could not be resold due
to insect damage on the underside of the seat boards. A change order with CGI was written to demolish
and dispose of the seat and beams for $11,900 for a total of $75,322. A few of the beams and some of
the seat boards will be reused on the site in construction of the restroom and an artistic piece, identified
in a historic panel. Staff recommends forwarding the demolition closeout to the Consent Agenda.
During demolition it was discovered the stadium stem wall on the east end was holding up the alley and
the contractor was asked to keep the stem wall in place; crush will be added to keep it in place and turf
installed until development begins in 2020. Fences around the site will be removed before summer. Soil
samples have been done of the demolition site; it may be completely peat which will need to be removed
and replaced with soil and turf.
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Discussion followed regarding staff’s sensitivity to people’s sentiments about the stadium,
mitigation/remediation done before demolition such as rodent control and a suggestion to do a termite
inspection on the field house.
Action: Schedule on Consent Agenda
7. Final Acceptance of the 228th St. SW Corridor Improvements Project
Mr. English relayed the project was awarded in May 2015 and reached substantial completion in May
2016. The total award amount was $5,205,040 and $498,700 management reserved approved with the
award. Nine change orders were executed for a total of $241,918 and a reconciliation change order for
a decrease of $234,151. The final cost paid to Rodarte Construction was $5,212,807.
Rodarte contacted staff today stating there are material invoices that need to be paid. Staff will research
and if the invoices warrant payment, the amount paid will be adjusted when this item is scheduled on
the Consent Agenda.
Action: Schedule on Consent once final invoices are received and adjust total by the total amount of
additional invoices paid
8. Engineering Analysis and Preliminary Design for the WWTP Phase 6 Energy
Conservation Project - Carbon Recovery
Mr. Williams relayed phases 4 and 5 were energy conservation projects at the WWTP and the 6th phase
is as well. He explained the WTP separates solids from liquids, everything is treated, the solids are
filtered, compressed and disposed of via incineration. The incinerator is 30 years old, beginning to show
its age and it is difficult to find replacement parts. The regulations in Section 129, the Clean Air Act, are
very onerous and do not favor incineration as an option due to the co2 and possible mercury emissions.
One of the regulations requires once the cost of repairs exceeds a percentage of the original cost of the
incinerator, the WWTP is obliged to begin the process of adopting a new solids disposal technology.
The Treatment Plan Manager estimates that will occur in 5-7 years. Options include a new generation
incinerator to meet EPA air regulations, gasification, and pyrolysis; pyrolysis is thought to be the best
option for Edmonds and will dramatically reduce the carbon footprint, can fit in the existing building, and
produces a usable product. This item is a $236,000 contract with Ameresco for an initial feasibility and
engineering analysis and final recommendation. The replacement of the incinerator would be a $15M
project. The 2017 budget included $250,000 for this study. Discussion followed regarding how long a
pyrolysis system would last, market for the product pyrolysis produces, and emissions from the existing
system.
Action: Schedule for full Council due to cost and environmental benefits
9. Special Event Contracts
Ms. Hite advised there are five final contracts for main events, nearly identical to last year with the minor
changes:
Vendors are encouraged to use alternatives to plastic straws and plastic utensils, to offer straws
on requests and not hand out with beverages and strongly encouraged to provide compostable
food storage
Language added regarding vendors driving stakes into the ground without a utility locate
Minor operation items
Taste of Edmonds has been renamed Taste Edmonds and will have a different site plan
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Discussion followed regarding other events that may need this level of contract, special event permit
process for smaller event via the City Clerk, “Urban Craft Uprising” event at Civic Field on May 12, park
concession contracts that are authorized by the Mayor, and recycling language in food vendor contracts.
Mr. Fisher advised he meets with vendors before events to discuss recycling, garbage, compost, etc.
Action: Schedule on Consent Agenda
10. RCO Grants Resolution
Ms. Hite explained a resolution required by the State for the City to submit grant to RCO to ensure the
Council is aware and the funds are available. Staff plans to submit five RCO grants this year:
1. Downtown Civic Park development – Land and Water Conservation Grant Fund for maximum
allowable of $500,000
2. Civic Park Athletic Fields Development - Youth Athletic Fields grant for the maximum allowable
of $350,000
Will be used for the soccer/multi-use field, lighting, skatepark, tennis/pickleball courts and
sports court
3. Civic Park Development - Washington Wildlife and Recreation Program ( WWRP) Local Parks
grant for the maximum allowable of $500,000
4. Edmonds Waterfront Trail Connection - WWRP Trail grant for the maximum of $750,000
Will be used for walkway trail connecting the missing link along the waterfront
5. Edmonds Waterfront Walkway Completion - WWRP Water Access grant for the maximum of
$500,000
Will be used to match the trial grant and to complete the waterfront walkway missing link
Discussion followed regarding the City Attorney’s review of the RCO resolution template, grant review
process, when grant award notification would occur, and using grants to provide local match.
Action: Schedule on Consent Agenda
11. Civic Field PSA for Design Services
Ms. Hite explained this is a PSA for Walker Macy to complete the schematic design, development
design and construction support for Civic Field development project. This is a highly visible project and
an opportunity to create a legacy for future generations. She provided background on the project:
property acquired from Edmonds School District in 2016, issued an RFP for, 1) inventory, site
assessment and development of park design program, 2) schematic design and implementation, and
3) design development, permitting, bidding and construction support. The RFP was a competitive
process and a review panel unanimously selected Walker Macy. The intent was if the firm selected did
quality work, worked well with the community, etc. to award them additional work in phase 3.
Walker Macy’s initial scope of work for this design contract was $1.35 million; she and staff reviewed
the scope of work with Walker Macy and requested they reduce their costs. Walker Macy returned with
a $1.1 million contract and a $100,000 contingency was added. The total cost of the project is
anticipated to be $12 million. The packet includes the draft budget for total expenditures and revenues.
Discussion followed regarding projected timeline, total cost of the contract, and phased implementation
option.
Include in presentation: how project will be funded (budget and revenue strategies), public engagement
process, and timeline for development. For context, Councilmember Johnson pointed out the City
Council will be considering several very expensive projects including the waterfront connector, senior
center, Hwy. 99, SERS radio replacement, etc., and it is important to have a thoughtful and a determined
discussion.
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Action: Presentation to full Council
12. Park Project Update
Ms. Hite reported:
Veterans Plaza electrical cabinet has been installed, passed electrical inspection this week, and
electrical will be turned on any day. Additional landscaping will be added to screen the cabinet.
Arts Corridor is a transportation and cultural project
o Councilmembers Tibbott and Johnson expressed interest in moving the Arts Corridor to
design in 2019.
The meeting was adjourned at 9:15 p.m.
8.1.b
Packet Pg. 494 Attachment: PPW041018 (Council Committee Reports and Minutes)
Minutes
PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE MEETING
March 13, 2018
Elected Officials Present Staff Present
Councilmember Tom Mesaros (Chair) Jim Lawless, Assistant Police Chief
Councilmember Adrienne Fraley-Monillas Shane Hope, Development Services Director
Leif Bjorback, Building Official
Others Guests Present
Noal Leonetti, Student Representative
Kevin Zweber, Assistant Chief - Fire
Prevention, Fire Marshal
The meeting was called to order at 7:08 p.m. in the Police Training Room.
1. Proposed Mid-Cycle Building and Fire Code Amendment
Assistant Chief Zweber reviewed the objectives. Mr. Bjorback highlighted the relationship between the
International Building Code (IBC) and International Fire Codes (IFC). Assistant Chief Zweber provided
an overview of the amendment:
Requirement in IBC and IFC for automatic fire sprinklers and fire alarms
State and local jurisdictions have authority to create amendments of the international codes for
local control
This proposal would:
o Lower commercial fire sprinkler threshold in some cases from 12,000 square feet to 5,000
square feet
o Set fire alarm threshold at 3,000 square feet
o Adopt two additional appendices in the IFC, one related to fire sprinkler maintenance and
the other to fire protection features in high rise building
o Modify private and public hydrant spacing language
o Reduce distance between a fire department connection and its dedicated fire hydrant
Proposed fire sprinkler would only affect a small number of new buildings, those between
5,000 and 12,000 square feet and affect a smaller number of existing buildings (at the time of
addition or renovation). Some occupancies require fire sprinkler and fire alarms based on
occupant load not square footage
Fire sprinklers relatively inexpensive compared to total cost of building, approximately $2.50 -
$6.50/square foot depending on size and type of system
The City’s general facilities charge (CGF) does not apply to commercial fire sprinkler
connections
Proposed fire alarm requirement only affects structures or occupancies 3,000 to 5,000 square
feet (if fire sprinkler portion is adopted)
Proposal does not affect: large mixed-use bldgs., apartments or condos, school, high-hazard,
institutional and large medical/mercantile or business occupancies
Proposal does not affect 1-2 family dwellings except where the structure is over 500 feet from
a fire hydrant. This is an alternative to requiring additional fire hydrant(s) which are very
expensive to install
Assistant Chief Zweber described automatic fire sprinklers (a network of valves connected by pipes);
the benefits of fire sprinklers; Fire Department Connections (a dry piping system that supplements a
fire sprinkler and/or standpipe system); what automatic fire alarms and detection systems are, how
they work and their benefits; and public and private fire hydrants. He displayed a surveillance video of
a fire in Spokane, identifying signs of fire (00:17), enough smoke to activate alarm system (01:16),
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sprinklers activation (12:30), fire noticed by a civilian (16:54), and fire department arrives (21:02). He
summarized the benefit of a combination of sprinklers and fire alarms for early notification of
occupants and the fire department.
Assistant Chief Zweber reviewed other jurisdictions’ fire sprinkler, fire alarm, and townhome
thresholds, and whether area separation was allowed. Mr. Bjorback commented on the proposed
change to the building code regarding area separation within a building to avoid partial systems.
Assistant Chief Zweber commented on the dangers of partial systems. He concluded the importance
of automatic fire sprinklers and fire alarms cannot be stressed enough. The benefits far outweigh the
cost.
Discussion followed regarding ability for fire sprinklers to contain a fire, private hydrants in commercial
buildings, type of building in the video, timing of updates of the Building and Fire Code, impacts on
existing buildings, number of projects that will be impacted, interest in reducing the existing 3,000
square foot requirement for sprinklers in residential, effect of the proposed changes on commercial
buildings only, and requirements in other cities.
Action: Schedule for full Council, educational opportunity
2. Amendments to ECC 8.48 to Address Parking Regulation Issues
Assistant Chief Lawless explained as a result of Council mandated changes to the on-street parking
configuration on Sunset Avenue, modifications/amendments to ECC 8.48 need to be made for those
changes to be legally enforceable. Once the changes are adopted, signage and roadway markings
will be installed. He highlighted amendments that would be applicable in areas other than Sunset
(marking on walkways and disabled parking). A brief discussion followed regarding developing
regulations regarding noise/behavior while parking.
Action: Schedule on Consent Agenda
3. Agreement with Snohomish County for Flex Funds for Social Worker Program
Assistant Chief Lawless recalled $50,000 was allocated in the 2017 budget for a social worker
position. The position was filled in the fourth quarter of 2017; the social worker is employed by and
shared with Lynnwood. No funding was allocated to assist the social worker when needs are identified
such as temporary housing, getting people into treatment, etc. Funds are available through the
Snohomish County Department of Human Services’ First Responders Flex Fund. The amount of this
year’s grant is $7,114 and will be retroactive to January 1, 2018 for reimbursable expenses. There
may be additional funds available through this source. He acknowledged this was a short-term
solution; other options included establishing a donation fund.
Discussion followed regarding additional funds that may be provided via the Opioid Response Fund.
Action: Schedule on Consent Agenda
4. Ordinance Amending 5.34 (Domestic Violence)
Assistant Chief Lawless explained the attached ordinance amends Edmonds City Code 5.34 by
adding several new subsections and defining the new crimes of "Strangulation" and "Exposing
Children to Domestic Violence", both of which would be classified as Gross Misdemeanors.
Action: Schedule on Consent Agenda
The meeting was adjourned at 7:57 p.m.
8.1.c
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