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2018-05-08 City Council - Full Agenda-2106Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MAY 8, 2018, 7:00 PM Edmonds City Council Agenda May 8, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of May 1, 2018 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 3. Appoint David Brewster for Position #3 to the Edmonds Public Facilities District Board EPFD 5. PRESENTATION 1. Proclamation -- Music4Life (5 min) 6. ADJOURN TO COUNCIL COMMITTEE MEETINGS THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. 7. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER) 1. Presentation of a Local Agency Agreement with KPG for Citywide Pedestrian Crossing Improvements (10 min) 2. Briefing of the 2019-2024 Six-Year Transportation Improvement Program (20 min) 3. WAVE Cable Fanchise Agreement Renewal (10 min) 4. Presentation of the Traffic Impact Fee Annual Report (10 min) 5. CDBG repayment (15 min) 6. Presentation of an Agreement with Snohomish County for approval of CDBG Funds (10 min) 8. FINANCE COMMITTEE (JURY MEETING ROOM) 1. Ground Lease for the Waterfront Center (20 min) 2. March 2018 Quarterly Financial Report (15 min) 9. PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE (POLICE TRAINING ROOM) 1. Civil Service Commission - code update (10.25.090- Filling of vacancies - Probationary period) (10 min) 2. Interlocal Agreement w/Edmonds School District for School Resource Officer (10 min) 3. Shoreline Master Program Periodic Review (10 min) City Council Agenda Item Meeting Date: 05/8/2018 Approval of Council Meeting Minutes of May 1, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 05-01-2018 Draft Council Meeting Minutes 4.1 Packet Pg. 2 Edmonds City Council Draft Minutes May 1, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES May 1, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Shane Hope, Development Services Director Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 24, 2018 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 3. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH STANTEC CONSULTING SERVICES, INC. FOR ON-CALL PLAN REVIEW & CONSTRUCTION SUPPORT SERVICES AGREEMENT 4. APPROVAL OF THE 2018 TRANSPORTATION SAFETY PLAN 5. PRESENTATIONS 1. PROCLAMATION - PUGET SOUND STARTS HERE MONTH 4.1.a Packet Pg. 3 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 2 Mayor Earling read a proclamation proclaiming May 2018 as “Puget Sound Starts Here Month” in Edmonds and encouraged all citizens to take action by attending local and regional events and to adopt behaviors in their daily lives to help to protect and clean up Puget Sound and our local waterways. He presented the proclamation to Public Works Director Phil Williams. Mr. Williams explained the entire month is dedicated to educational efforts that 750 organizations in the state fund and carry out. Many City of Edmonds employees work on issues related to Puget Sound either directly or indirectly. He reviewed: • Watershed Fun Fair at the Willow Creek Hatchery, 95 Pine Street, Edmonds on May 5, 11 a.m. to 3 p.m. Live performance by Garden Critter Lady Lisa Taylor 12:30 – 1:15 p.m. Crafts and games, live entertainment, rain garden tour, face painting habitat garden tours, fish feeding. • Upcoming commercial series on Comcast targeting residential pollution of stormwater; 34 jurisdictions partnered. Time to be announced soon • ECCOS (Consultant/partner) out now for business stormwater education and outreach; they have delivered over 130 spill kits within Edmonds since the inauguration of the program • Additional funding to Students Saving Salmon, more hands-on collection samples and releasing some hatchery fish in Shell Creek • Seaview infiltration project construction this fall to reduce flows in Perrinville Creek 2. UPDATE FROM SNOHOMISH COUNTY EXECUTIVE ON EMERGENCY MANAGEMENT AND OPIOID RESPONSE Dave Somers, Snohomish County Executive, described his history in Edmonds; in the 1970s while attending the University of Washington, he changed his major from dentistry to fisheries biology. In 1974 he took a job working for a PhD candidate building artificial reefs in Puget Sound, one of which was in Edmonds off the marina. Their efforts included underwater surveys of fish populations and building artificial reefs out of car tires. He summarized Edmonds was a sleepier town in 1974 than it is now, but he has great memories of Edmonds. Executive Somers explained tonight’s presentation is an update on a major initiative in his office in response to the opioid epidemic. He recognized many communities, law enforcement, hospitals, the health district, etc. have been dealing with drug issues for many years, but the problems now seems different, bigger, more serious and it does not seem to be waning. Last summer, while taking a class at the FEMA Academy, the Sheriff’s Public Information Officer, suggested using the emergency management command system that is used for natural disasters to organize multiple agencies to respond to the emergency/disaster and coordinate public information dissemination regarding opioids. The Sheriff liked the idea and the officer briefed the Executive’s cabinet. Executive Somers explained last summer the Health District was very engaged in this issue and had several initiatives and the Human Services Department and Sheriff’s Office each had initiatives. The emergency management was partially activated and a Multi-Agency Committee (MAC), a structure under ICS, was formed to organize the response around opioids. The MAC has come a long way toward organizing efforts, determining who is doing what, identifying strengths and weaknesses and moving forward within existing resources in a more efficient manner. The purpose of this presentation is to inform the City what is being done at the County and offer it as a model/idea that the City could participate in or use; they are seeking partners at the countywide level. Jason Biermann, DEM Director, Snohomish County, reviewed: • The problem – what does the data tell us about opioids in Snohomish County? o Graph of Opioid-Related Deaths by Type 2006-2016 from heroin, RX opioids, synthetic opioids, opioids 4.1.a Packet Pg. 4 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 3 ▪ As prescription opioid use and abuse declined, heroin use and abuse increased o Graph Opioid-Related Deaths by Quarter Snohomish County 2016-2017 Q1 Q2 Q3 Q4 2016 (Final) 18 28 30 14 2017 (Preliminary)* 21 21 15 *2017 reduction primarily due to availability of Narcan and Naloxone o Opioid overdoes taken to ER (Providence Regional Medial Center Everett June – Dec 2017 (n=146) ▪ 48% heroin alone ▪ 20% heroin + methamphetamine ▪ 8% heroin + other ▪ 8% own RX ▪ 6% own Rx + other ▪ 5% unknown/other ▪ 5% another’s Rx ▪ 9% Opioid + Benzodiazepine o Detox Withdrawal Watches in Jail 1/7-1/13 1/14- 1/20 1/14-1/27 Opiates/Heroin 136 140 150 Alcohol 26 37 27 Benzodiazepine 24 24 27 Methamphetamine 21 74 98 Oher Substance 16 26 19 Total Bookings 380 333 365 Total Withdrawal(s) 186 201 204 No Withdrawal 194 132 161 ▪ The jail, a facility designed to incarcerate individuals, is forced into monitoring two-thirds of the population for withdrawal • The MAC Group o What is it, and why was it formed? ▪ A need for collaboration ▪ Break down silos ▪ Increase efficiencies ▪ Maximize limited resources ▪ Identify common message and education opportunity ▪ Create awareness of the scope of the problem o Thinking like we do in emergencies ▪ Emergency response is part of our planning at all levels of government - Joint EOC activation in 2009 in response to H1N1 (9 deaths) - Provides the framework for county-level response activities - Delineates roles and responsibilities in functional areas called Emergency Support Functions (ESF) ▪ The plan assigns a coordinating agency to each functional area. ▪ Utilize multiagency and multijurisdictional coordination ▪ Comprehensive emergency management plan is required by RCW 38.52 provides a framework ▪ Roles and responsibilities are clearly defined by ESF o Diagram of ESF Coordination in the MAC Group o Timeline of MAC Group ▪ The Snohomish County Opioid Response MAC Group began meeting in late-summer 2017 ▪ Officially launched on November 20, 2017 4.1.a Packet Pg. 5 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 4 ▪ Agency representatives meet bi-weekly (Mondays) ▪ Updates are shared every other Wednesday ▪ Will assess at end of first year (November 2018) o Goals of MAC Group ▪ Goal 1: Reduce opioid misuse and abuse. ▪ Goal 2: Lessen the availability of opioids. ▪ Goal 3: Reduce criminal activity associated with opioids. ▪ Goal 4: Use data to detect, monitor, evaluate, and act. ▪ Goal 5: Reduce collateral damage to the communities. ▪ Goal 6: Provide information about the response in a timely and coordinated manner. ▪ Goal 7: Ensure the availability of resources that efficiently and effectively support response efforts. Alessandra Durham, Executive Analyst, Snohomish County, described: • Our Progress – What are some of the key achievements across the County and since activation? o Adding to our data toolbox ▪ Hospitals ▪ Medical Examiner’s office ▪ Snohomish County Jail ▪ Drug and Gang Task Force ▪ Nuisance properties ▪ First Watch ▪ OD Map ▪ Narcan/Naloxone Saves ▪ Syringe Exchange Survey ▪ Treatment facilities ▪ Health Care authority ▪ Prescription drug monitoring program ▪ MED-project o Increasing access to Naloxone and Narcan countywide ▪ Seeing decrease in overdose fatalities, largely due to the availability of Narcan and Naloxone ▪ During the calendar year 2018, Snohomish County Human Services will maintain the naloxone supply for 21 Law Enforcement agencies and their staff, continue training on an as needed basis to Law Enforcement Agencies, and provide quarterly training to the public. ▪ More than 900 Snohomish County law enforcement officers and 700 community members have been trained and issued Narcan kits. ▪ Point-in-time count conducted by the Health District in July 2017 found 37 overdoses were reported and 3 fatalities; of the 37 overdoses, the majority of Narcan/naloxone saves were done by family members, friends and bystanders o Expanding Office of Neighborhoods through collaboration with Human Services and Sheriff’s Office. ▪ In 2017, Snohomish County Sheriff’s Office in partnership with Human Services launched the embedded social worker program. - Team of law enforcement officers work with social workers in encampments and areas of the community where the most vulnerable reside - Expanded to Monroe, Arlington, Marysville and unincorporated Snohomish County - Lynnwood, Edmonds, and Bothell also have social workers doing the same work ▪ Photograph and story about program participants: 4.1.a Packet Pg. 6 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 5 1. A man living in an encampment, discharged from Providence after a violent assault and in the midst of substance abuse disorder. Today is one of the strongest advocates of the program and regularly in touch with the team. 2. A 30-year old woman in Snohomish County for 3 days (3 days detoxed). Released and returned to encampment and her addiction. When asked what could be done to assist people, she said would be great if there was a place people could go when they are discharged to continue a road to recovery o County is preparing to open a diversion center ▪ 44 beds ▪ People are safely housed/sheltered while receiving beginning stages of treatment such as suboxone or absence-based programs and determine course of action ▪ Carnegie facility on county campus in Everett (formerly Carnegie Library) serves as a day resource center where people can access services o Denney Youth Facility ▪ Not detaining as many youths as did in past which leaves modules open in facility ▪ Working with an architect to build no sight, no sound between juveniles and adults, two 16-bed detox facilities o Beginning target outreach and training for providers and prescribers o Snohomish Health District Health Officer Dr. Mark Beatty working with doctors, dentists and veterinarians to provide curriculum regarding safe prescribing habits, early indicators/warnings of potential abuse, and how to work with patients to provide safer alternatives when appropriate o Health District providing options for residents to keep prescriptions safe – prescription lock bag o Connecting community to treatment providers and resources o A new one-stop resource portal – SnohomishOverdosePrevention.com Mr. Biermann commented all the objectives are multi-agency efforts or efforts that started with one agency and have been expanded. For example, Fire and EMS partners have been willing to involve their community paramedics to help get the word out to the populations they deal with, many of whom are at risk, Human Services is working with senior centers; all the successes speak to the power of the collaboration of multiple agencies. Executive Somers said all police departments, sheriff office, health districts, fire departments, hospitals, social workers, etc. are trained in and understand the ICS structure so there was no arguing over turf or responsibilities. Having common objectives helps prioritize and identify critical gaps and determine who will do what. Over time that efficiency will be beneficial. He noted it seems like a small thing, but it is a big thing when multiple agencies are involved. Councilmember Fraley-Monillas commented MAC is doing good work organizing the agencies. The issue is not just heroin and opioids, it affects a large number of people because it also results in crime. Edmonds has seen an increase in crimes such as burglary, shoplifting, and robberies as a result of opioid addictions and crime rates are even higher in Everett. She commented if people are not worried about addiction, they should be worried about crimes against individuals. Councilmember Fraley-Monillas asked Executive Somers to comment on Senator Cantwell’s visit to Snohomish County. Executive Somers referred to Councilmember Fraley-Monillas’ first point, noting the system he described compliments law enforcement and provides a pathway out for people ready for treatment. The Sheriff was a recent convert to this effort after seeing people get arrested, put in a jail for a couple days and going back to their old habits once released from jail. There is typically a short window of opportunity when people are ready and willing to accept treatment, and that requires housing, stability and support. The diversion center is one of those facilities providing those services. 4.1.a Packet Pg. 7 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 6 Executive Somers explained Senator Cantwell has been traveling throughout the state talking to communities about the nature and magnitude of the opioid epidemic and how the federal government might be more effective. She came to Snohomish County today and a presentation similar to this was given to her that included information regarding drug court where Judge Wilson highlighted the shortage of treatment facilities and lack of housing, two things that create bottlenecks in drug court. There are also state regulations that are obstacles to addressing the problem such as the state’s limit of 16 beds in treatment facilities; more than 16 beds, facilities are treated the same as a hospital. If more beds could be provided, there would be more capacity. There are other federal and state impediments that may have been well- meaning but are hindering efforts. Senator Cantwell will take those issues to the senate for follow-up and action. Councilmember Johnson asked what these efforts mean for Edmonds and if Edmonds will have access to the facilities such as the diversion center and Carnegie and Denney facilities. Ms. Dunham answered the long-term objective is to make those available and accessible countywide. These are new programs and it was her understanding they will serve individuals being picked up through encampments and the Office of Neighborhoods and expanded over time. Councilmember Johnson observed it was county-based now. Executive Somers agreed, particularly the diversion and the housing as the number of beds are a constraint. The Carnegie facility that has social services, is open. The County is open to partnership and expanding the program, knowing the need is the same through the county. Councilmember Johnson expressed interested in a partnership, so Edmonds could take advantage of the resources the County is developing. Councilmember Johnson asked about the County’s approach to dealing with nuisance properties. Executive Somers said the Snohomish County Council recently passed an ordinance regarding nuisance properties although it has not yet been implemented due to concern with funding enforcement officers. The County is down 150 FTEs since 2008 and given the current budget trajectory, likely to lose another 35 FTE this year. Mr. Biermann said developing that ordinance was one of the objectives. The County is working to develop common definitions for things like nuisance properties. Ms. Durham agreed crime was a concern and was a component of the work the MAC is doing. The Sheriff serves as the rep for law enforcement on MAC. Ms. Durham explained another definition that needs to be developed is what is an opioid related crime. Once that definition is determined, the issue becomes determining how to deploy resources most effectively to address that and respond to the community needs and concerns. Some of work they are doing is addressing the crime aspect. One of projects is through the Medical Examiner’s office; currently using Washington State Patrol’s lab, it takes about 4 months to get toxicology results back. Chemical Dependency Mental Health sales tax revenue was used to fund a pilot program where the ME’s office is able to get results back in 10-14 days. This allows them to provide answers to families in a timelier manner. Law enforcement found that information valuable in identifying cluster overdoses in a timelier fashion, so they can pursue distributors. Councilmember Johnson commented the goals of the MAC group are very progressive and helpful. She expressed interest in learning how Edmonds could be a part of the data collection. Councilmember Mesaros commented it was good to see coordination happening. With regard to the problem of 16 bed facilities, he suggested having 16 beds in the central part of the county in Everett, 16 in the north, 16 in the south and 16 in the east and coordinate administration to get around the regulations before the state law is changed. With regard to the portal, he said that is a great idea, but a lot of people do not have access to the internet. He suggested using the library system as part of the communication effort. 4.1.a Packet Pg. 8 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 7 Councilmember Buckshnis observed the MAC group does not include any local legislators, only agencies. Executive Somers agreed it was currently only agencies; there is participation from County Councilmembers and a policy group is being established to address legislative issues. Councilmember Buckshnis commented the goals and objectives are very powerful, but the objectives skip around. Mr. Biermann said the objectives are attributed to specific agencies and support functions. Councilmember Buckshnis commented May is Mental Health Month and opioid abuse can be related to mental health issues. She emphasized the need to do something because the problems are continuing to escalate. Executive Somers said during the meeting with Senator Cantwell today, Judge Wilson brought in a young lady who suffered from addiction, came into drug court and is now 12-14 months clean. She said there is no addiction problem that is not accompanied by a mental health problem; addiction is a coping mechanism. He acknowledged there is no quick path, 3 days in jail doesn’t do anything, 2 weeks in jail does very little; many months even years are needed to help a person deal with underlying issues and break their addiction. Councilmember Buckshnis was glad Councilmember Fraley-Monillas was part of the team and expressed Edmonds’ interest in being involved. Councilmember Teitzel commented the presentation was sobering and encouraging, sobering because the facts are stark and encouraging due to the coordination. He explained the Council received substantial pressure from a citizen group to ban safe injection sites in Edmonds and equally strong pressure from another citizen group to allow safe injection sites. To this point the Council has taken no action. He asked Executive Somers his view on safe injection sites. Executive Somers said the County Council took action to implement a countywide ban. There had not been discussions about such a site; personally, he did not like taking action until the issue had been discussed, whether such a facility would fit into the continuum, how it would be operated, etc. People think safe injection sites operate like a party house, they are not, and they can have a role in the treatment continuum. There is a similar discussion occurring regarding the Health District’s role in needle exchange. He would argue to take deep breath, talk through the issue and make a decision once everyone has informed themselves. He argued for data first and action later. Councilmember Fraley-Monillas clarified even if all the treatment beds that have been discussed could be created, the total would likely be less than 100 and there are about 1,000 people in Snohomish County who are addicted. There is a point where something needs to be done in South Snohomish County to level the playing field with regard to treatment beds. With regard to how the City could align itself or participate in the process, Executive Somers said he always thinks the more the merrier and figure out strategically how to do it best. However, the Sheriff is worried about being overwhelmed because the need is so huge. Mr. Biermann said one of the paths they can work with jurisdictions is through data collection. Another way is if the City identifies one of the objectives where they could participate. Other ways are to set up a similar structure; Snohomish County has an agreement with the City via the State Emergency Management Agency and could help set up a structure and share the products and process they’re using. The County and the City EOCs could then communicate like is done during a disaster response. The final way would be to have a local liaison attend their meetings. That person could track the City’s objectives and update the MAC. He summarized they are open to other ideas regarding ways to work together; it is a countywide issue. 6. AUDIENCE COMMENTS Scott Marshall, Edmonds, wished everyone a Happy International Workers Day. 7. ACTION ITEM 1. RECOMMENDATION FOR THE SELECTION OF THE HOMELESSNESS RESPONSE PROJECT CONSULTANT 4.1.a Packet Pg. 9 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 8 Councilmember Teitzel, a member of the Homeless Response Task Force, explained the Task Force received applications from several highly qualified consultants which were narrowed to two who were interviewed. Both finalists were very qualified, and both would have done a very good job in assessing the issues. The Task Force chose Koné Consulting; two of the members are Edmonds citizens and have a deep and local knowledge of the City. They are ready to launch into the project and have the capacity, expertise and knowledge of the market. Koné Consulting also has a strong grasp of the resources available to address the homeless issue locally - governmental, faith-based, and private - but those resources are not well coordinated. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE KONÉ CONSULTING TO WORK ON THE HOMELESSNESS RESPONSE PROJECT. Councilmember Mesaros commented the budget indicates the consultant does not need any additional funds for travel or transportation costs. He assumed the contract would be presented to Council for approval and wanted to clarify no funds were allocated for travel or transportation. He referred to the indication that gift cards would be provided to people answering their questions and asked who would pay for those. Councilmember Fraley-Monillas answered that is part of their budget. Councilmember Buckshnis commented the packet includes resumes for the consultants, Alicia Koné, Karin Ellis, and Erika Larimer; she was very pleased with the selection of this consultant. MOTION CARRIED UNANIMOUSLY. 8. STUDY ITEM 1. 2018 COMPREHENSIVE PLAN AMENDMENTS Development Services Director Shane Hope commented this agenda item is straight forward and is not about discussing the merits of a specific Comprehensive Plan amendment, but the process which is different than usual. Usually staff presents a set of map and text amendments at same time as the Capital Facilities Plan (CFP), Capital Improvement Program (CIP), etc., at the end of the year. State law allows jurisdictions to amend the Comprehensive Plan once a year with certain exceptions related to budget items such as the CIP and TIP. Two map amendments have been proposed this year, one was proposed last year, but due to communication issues did not get on the agenda for a decision in 2017 so staff wanted to address it sooner. That map amendment as well as another map amendment will be brought forward to the Council for further consideration. The items related to budget will be addressed later in the year. A public hearing has been held on one of the map amendments and a public hearing on the other is scheduled on May 15. The map amendments will be considered by the Council together for a decision. Councilmember Buckshnis requested a more complete packet be provided, not just maps. Ms. Hope said additional information will be provided at the next meeting including the minutes when the first map amendment was considered as well as a full packet for the map amendment proposed this year. Her intent tonight was to highlight the process which is different. Councilmember Tibbott relayed his understanding there is not a change in the zoning but the way it is illustrated on the Comprehensive Plan map. Ms. Hope said map amendments do not change the zoning because several zoning classifications are applicable. The map amendment would allow other zoning, but that is a separate decision. Councilmember Tibbott summarized the map amendment would give the developer or property owner the potential to apply for a rezone. Ms. Hope agreed. 4.1.a Packet Pg. 10 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 9 9. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS Councilmember Tibbott reported: • Economic Development Commission (EDC) recently added several new board members o In the process of onboarding those members and selecting new leadership. ▪ Once that process is complete, they will ratify a workplan for the coming year o EDC plans to present another recommendation to the Council soon. • Attended Port Commission retreat o Learned a lot about how the Port operates; it is an industrial operation o Port has received state and national awards for the way they handle waste and chemicals and the way they do business o The Port plans to present a report to the Council in two weeks o The notoriety the Port has received has resulted in other port authorities visiting Edmonds o Edmonds should be proud of the Port and its commissioners • Went on a whale watching trip. Exciting and recommend others do it Councilmember Fraley-Monillas reported: • Diversity Commission will bring a recommendation to the City Council soon. • Involved in the Opioid Work Group with Council President Nelson and Councilmember Johnson and the Health District Director. Looking forward to briefing the Council soon • Mayor’s Housing Task Force will be completing its work in the next couple months and a recommendation is due in July • Councilmember Teitzel and she were invited to a south county group of mayors looking at the homeless issue • Attended a couple meetings of the Council Homelessness Work Group • The Health District has kept her very busy, attending meetings 2-3 times/week • Participated in interviews to select the Homelessness Response Project consultant Councilmember Mesaros reported: • Attended SeaShore (Seattle-Shoreline) Transportation Forum whose purpose is transportation issues in south Snohomish County and North King County into Seattle. o April meeting looked at of impact of GMA on transportation issues. ▪ Rapid ride, Swift and expansion of Sound Transit and light rail will create more dense pockets of population which is anticipated to improve transportation due to opportunity for more people to access public transportation ▪ Sound Transit launching two new Rapid Transit services on SR522 and 523 east of Edmonds which will reduce congestion on I-5 • Attended Sno911 Board meeting and a combined meeting with the Sno911 Board and SERS. o SNOCOM and SNOPAC merged to form Sno911. One of the reasons for the merger was to eliminate call transfers between dispatch agencies which could delay calls 45-60 seconds ▪ Anticipated elimination of transfers was September 2018; announced at April 19 meeting it has been resolved early. • Serve as Vice Chair of the Steering Committee for the merger of Sno911 and SERS which has been meeting twice/month. o SERS is looking at the replacement of radio system that supports first responders. • PFD Board meeting included review of the 2017 audit. o Center Stage event where the 2018-19 season is unveiled and shows can be sponsored is May 2 o PFD is filling two vacancies: Patrick Mulva resigned 60 days ago and the Board recommended a new board member for Council interview and approval. 4.1.a Packet Pg. 11 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 10 o Board Member Marla Miller is being termed out June 30, 2018 so a second recommendation will be made for Council approval in the next 6-8 weeks. Council President Nelson commented the merger of Sno911 and SERS makes a lot of sense. He was impressed with how well the members of the Opioid Response and Homelessness Response Work Groups have been working together. Councilmember Johnson reported: • Taming Bigfoot is complete. Everyone who participated was very enthusiastic. Three Councilmembers and the student representative participated • Historic Preservation Commission had a lively discussion about the EDC’s proposal to change zoning in the BD1 o Economic Development/Community Services Director Patrick Doherty will make a presentation to the Council on the HPC’s input • Working with Councilmember Fraley-Monillas and Council President Nelson on the Opioid Work Group. Tonight’s presentation was very timely. • Participating in the Long Range Financial Planning group which will meet later this month Councilmember Teitzel reported: • Affordable Housing Alliance (AHA) continues to work on missing middle strategies to provide a greater range of affordable housing to middle ad lower income. o Snohomish County allocated $500,000 to expand the availability of low income housing, funded by REET 2. AHA will help administer o Presentation by Woodway Town Council Member Bill Anderson regarding the Edmonds Lutheran Church affordable housing project ▪ 62 units in the next 12-18 months dedicated to moderate to low income housing ▪ A demo will be available for tours by the end of May for tours ▪ Modular housing units made in Vancouver, stacked three high ▪ Some units will be set aside for the homeless. • Long Range Financial Planning task force is developing a fund balance policy that will be forwarded to the Financial Committee for review and eventually to Council for approval • Disability Board o One LEOFF1 member requires very costly assisted living care. o A consultant, funded by assisted living entities, is working to identify a more affordable facility • Provided the Climate Protection Committee an overview of the single use plastics ban resolution and the committee provided input. o The Committee supports the idea; the resolution will be presented to Council on May 22 for discussion and input. • Snohomish County Tomorrow meeting is working on input to Vision 2050, an update to Vision 2040. • Presentation by Sound Transit to SCT regarding the lack of heavy rail parking in Edmonds and Mukilteo and their plans to allocate $40 million between the two cities to address that issue Councilmember Buckshnis reported: • Mayors Climate Protection Committee completed Taming Bigfoot competition. Working on a ban on plastic single use cutlery and straws. Looking at updating the City’s Sustainable Climate Action Plan • Several citizens attended the Tree Board meeting where the Urban Forestry Management Plan (UFMP) was presented. She requested the draft UFMP be presented to Council and Council provide direction to the consultant. Citizens identified a lot of issues in the draft plan. 4.1.a Packet Pg. 12 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 11 • WRIA 8 walkabout for King County Control District Cooperative Watershed Management Program toured 14 proposals. One project on Rainer Boulevard is more complex than the Edmonds Marsh; the design is up to $2.6 million. Other grant requests included the Meadowdale Beach park and estuary for $15 million and the Edmonds Marsh for $12-13 million. New scoring criteria includes climate change and social and equity justice. 10. MAYOR'S COMMENTS Mayor Earling reported Councilmember Tibbott and he watched the christening of the new Puget Sound Express whale watching boat that can accommodate up to 120 people. Puget Sound Express forecasts with the growth of the program and increased size of the boat, they will host 20,000 people this summer. Mayor Earling reported the ECA’s Center Stage event is tomorrow night; it is a very fun event where attendees can bid on event sponsorships. He reported the ECA gymnasium roof is complete. He recalled hoping it would not rain on the day the ECA holds their annual gala in the gymnasium. A celebration of the completion of the roof will be held on May 19. 11. COUNCIL COMMENTS Councilmember Buckshnis reported Edmonds School District Superintendent Christine McDuff is hosting a school tour on May 2. Councilmember Buckshnis reported the Edmonds Arts Festival is Father’s Day weekend and they are seeking volunteers. Further information available at EdmondsArtsFestival.com. This Saturday is the Floretum Garden Club’s plant sale at the United Methodist Church on Caspers Street starting at 9 a.m. Councilmember Teitzel reported he enjoyed working with Councilmember Fraley-Monillas and Council President Nelson on the Homelessness Response Task Force to select a consultant to assess the homeless issue in Edmonds. It was a good, diligent process and he was happy with the vendor that was selected. Councilmember Mesaros reported seeing 40 people waiting to board the whale watching boat on a recent drizzly, rainy morning. With regard to the opioid addiction issue, Councilmember Tibbott recalled a funeral he attended for young man who has been in his home and was a friend of his kids, the fourth of their friends who has died from a drug overdose or something like that in the last few years. He noted none of friends in high school died of a drug overdose even though drug issues were prevalent at that time. His kids have attended more funerals at their age than he had, all related to drug overdoses. He pointed out it was not just what needs to be done at the county, state or city level but being there for people who you know and families who are trying to deal with drug issues. The last funeral he attended, the young man had a very supportive family, a good job, had been in drug treatment, got out, relapsed and got a bad batch. He summarized there can be coordinated efforts and treatment centers but families are hurting and there are ways that individuals can help. Councilmember Tibbott reported on Wednesday next week, Tibetan Monks will build a sand sculpture in the ECA lobby. He remarked it was amazing what the ECA brings to the City. 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 4.1.a Packet Pg. 13 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes May 1, 2018 Page 12 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 14. ADJOURN With no further business, the Council meeting was adjourned at 8:37 p.m. 4.1.a Packet Pg. 14 Attachment: 05-01-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 05/8/2018 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #230987 through #231145 dated May 3, 2018 for $679,084.44 (re-issued check #231062 $40.00). Approval of payroll direct deposit and checks #63245 through #63253 for $562,672.26, benefit checks #63254 through #63259 and wire payments of $538,001.91 for the pay period April 16, 2018 through April 30, 2018. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: claim cks 05-03-18 FrequentlyUsedProjNumbers payroll summary 04-30-18 payroll benefit 05-03-18 4.2 Packet Pg. 15 05/03/2018Voucher ListCity of Edmonds1 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230987 5/3/2018076040 911 SUPPLY INC IN-12160INV#IN-12046 - EDMONDS PD - NORTH SOUNDSAFARILAND PROTECH G2 INTRUDER SHIELD628.000.41.521.23.31.00 3,970.0010.0% Sales Tax628.000.41.521.23.31.00 397.00Total :4,367.00230988 5/3/2018070322 A&A LANGUAGE SERVICES INC 15-57696FARSI INTERPRETER COURT 7Z1289519FARSI INTERPRETER COURT 7Z1289519001.000.23.512.50.41.01 200.14Total :200.14230989 5/3/2018069798 A.M. LEONARD INC CI18071031PM: THERMOMETER, SAW CASEPM: THERMOMETER, SAW CASE001.000.64.576.80.31.00 153.51Total :153.51230990 5/3/2018062614 ABPA486629502018 MEMBERSHIP RENEWAL - J KOBYLK2018 Membership Renewal - J Kobylk421.000.74.534.80.49.00 85.00Total :85.00230991 5/3/2018065413 ALPINE TREE SERVICE 18-0450CITY PARK DEBRI REMOVALCITY PARK DEBRI REMOVAL001.000.64.576.80.48.00 300.0010.3% Sales Tax001.000.64.576.80.48.00 30.90Total :330.90230992 5/3/2018076545 ALSETH, MISTY LYNN ZAHNOW 041920161 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 11.20Total :11.20230993 5/3/2018073573 ANIXTER 23K185554SR CENTER - SUPPLIESSr Center - Supplies1Page:4.2.aPacket Pg. 16Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds2 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230993 5/3/2018(Continued)073573 ANIXTER001.000.66.518.30.31.00 47.78FAC - Supplies001.000.66.518.30.31.00 41.3110.3% Sales Tax001.000.66.518.30.31.00 9.18Total :98.27230994 5/3/2018 074718 AQUATIC SPECIALTY SERVICES INC 15086POOL CHEMICALSPOOL CHEMICALS001.000.64.576.80.31.00 1,196.6010.3% Sales Tax001.000.64.576.80.31.00 123.25Total :1,319.85230995 5/3/2018069751 ARAMARK UNIFORM SERVICES 1990673061WWTP: 4/18/18 UNIFORMS,TOWELS+MATSMats/Towels423.000.76.535.80.41.00 106.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 10.9610.3% Sales Tax423.000.76.535.80.24.00 0.36FACILITIES DIVISION UNIFORMS1990673063FACILITIES DIVISION UNIFORMS001.000.66.518.30.24.00 32.5710.3% Sales Tax001.000.66.518.30.24.00 3.35WWTP: 4/25/18 UNIFORMS,TOWELS+MATS1990683369Mats/Towels423.000.76.535.80.41.00 106.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 10.962Page:4.2.aPacket Pg. 17Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds3 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230995 5/3/2018(Continued)069751 ARAMARK UNIFORM SERVICES10.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990683370PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 60.47FACILITIES DIVISION UNIFORMS1990683371FACILITIES DIVISION UNIFORMS001.000.66.518.30.24.00 32.5710.3% Sales Tax001.000.66.518.30.24.00 3.35PUBLIC WORKS OMC LOBBY MATS1990687271PUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.61PUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.3310.3% Sales Tax111.000.68.542.90.41.00 0.6610.3% Sales Tax421.000.74.534.80.41.00 0.6610.3% Sales Tax422.000.72.531.90.41.00 0.6610.3% Sales Tax423.000.75.535.80.41.00 0.6610.3% Sales Tax3Page:4.2.aPacket Pg. 18Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds4 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230995 5/3/2018(Continued)069751 ARAMARK UNIFORM SERVICES511.000.77.548.68.41.00 0.34FLEET DIVISION UNIFORMS & MATS1990687272FLEET DIVISION MATS511.000.77.548.68.41.00 18.4010.3% Sales Tax511.000.77.548.68.24.00 0.6110.3% Sales Tax511.000.77.548.68.41.00 1.90FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.95Total :437.01230996 5/3/2018 071377 ARGUELLES, ERIN 2018 CONCERTS 2018 CONCERTS2018 CONCERTS117.100.64.573.20.41.00 1,232.00Total :1,232.00230997 5/3/2018071124 ASSOCIATED PETROLEUM 1237154-INWWTP: 4/17/18 DIESEL FUEL4/17/18 DIESEL FUELULSD #2 DYED - BULK423.000.76.535.80.32.00 2,397.6510.3% Sales Tax423.000.76.535.80.32.00 246.95Total :2,644.60230998 5/3/2018070305 AUTOMATIC FUNDS TRANSFER 100522OUT SOURCING OF UTILITY BILLSUB Outsourcing area #100422.000.72.531.90.49.00 91.56UB Outsourcing area #100421.000.74.534.80.49.00 91.56UB Outsourcing area #100423.000.75.535.80.49.00 94.33UB Outsourcing area #100421.000.74.534.80.42.00 331.78UB Outsourcing area #100423.000.75.535.80.42.00 331.764Page:4.2.aPacket Pg. 19Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds5 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230998 5/3/2018(Continued)070305 AUTOMATIC FUNDS TRANSFER10.1 % Sales Tax422.000.72.531.90.49.00 9.2510.1 % Sales Tax421.000.74.534.80.49.00 9.2510.1 % Sales Tax423.000.75.535.80.49.00 9.52OUT SOURCING OF UTILITY BILLS100657UB Outsourcing area #400 Printing422.000.72.531.90.49.00 127.33UB Outsourcing area #400 Printing421.000.74.534.80.49.00 127.3310.1 % Sales Tax421.000.74.534.80.49.00 12.8610.1 % Sales Tax423.000.75.535.80.49.00 13.25UB Outsourcing area #400 Printing423.000.75.535.80.49.00 131.18UB Outsourcing area #400 Postage421.000.74.534.80.42.00 461.66UB Outsourcing area #400 Postage423.000.75.535.80.42.00 461.6610.1 % Sales Tax422.000.72.531.90.49.00 12.86OUT SOURCING OF UTILITY BILLS100749UB Outsourcing area Printing #200422.000.72.531.90.49.00 90.26UB Outsourcing area Printing #200421.000.74.534.80.49.00 90.26UB Outsourcing area Printing #200423.000.75.535.80.49.00 92.98UB Outsourcing area Postage #200421.000.74.534.80.42.00 326.24UB Outsourcing area Postage #200423.000.75.535.80.42.00 326.235Page:4.2.aPacket Pg. 20Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds6 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount230998 5/3/2018(Continued)070305 AUTOMATIC FUNDS TRANSFER10.1 % Sales Tax422.000.72.531.90.49.00 9.1210.1 % Sales Tax421.000.74.534.80.49.00 9.1210.1 % Sales Tax423.000.75.535.80.49.00 9.38OUT SOURCING OF UTILITY BILLS100812UB Outsourcing area Printing #700422.000.72.531.90.49.00 22.99UB Outsourcing area Printing #700421.000.74.534.80.49.00 22.99UB Outsourcing area Printing #700423.000.75.535.80.49.00 23.70UB Outsourcing area Postage #700421.000.74.534.80.42.00 103.64UB Outsourcing area Postage #700423.000.75.535.80.42.00 103.6310.1 % Sales Tax422.000.72.531.90.49.00 2.3210.1 % Sales Tax421.000.74.534.80.49.00 2.3210.1 % Sales Tax423.000.75.535.80.49.00 2.40Total :3,554.72230999 5/3/2018 001527 AWWA7001525274WATER MBR ANNUAL RENEWALWater Mbr Annual Renewal421.000.74.534.80.49.00 2,047.00Total :2,047.00231000 5/3/2018076546 BARRAGAN, MARTHA LETICIA 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 14.69Total :14.696Page:4.2.aPacket Pg. 21Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds7 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231001 5/3/2018075217 BASLER, ANTHONY 27625SPANISH INTERPRETER COURT 04/25/2018SPANISH INTERPRETER COURT 04/25/2018001.000.23.512.50.41.01 156.10SPANISH INTERPRETER COURT 04/27/201828278SPANISH INTERPRETER COURT 04/27/2018001.000.23.512.50.41.01 106.10Total :262.20231002 5/3/2018 076547 BAUER, AMELIA RUTH 041920161 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.71Total :13.71231003 5/3/2018073760 BLUELINE GROUP LLC 14927E7JA.SERVICES THRU MARCH 2018E7JA.Services thru March 2018421.000.74.594.34.65.41 11,169.00Total :11,169.00231004 5/3/2018072005 BROCKMANN, KERRY 6312 6315 6318 YOGA6312 6315 6318 YOGA INSTRUCTION6312 YOGA INSTRUCTION001.000.64.571.27.41.00 770.006315 YOGA INSTRUCTION001.000.64.571.27.41.00 623.706318 YOGA INSTRUCTION001.000.64.571.27.41.00 319.35Total :1,713.05231005 5/3/2018069295 BROWN, CANDY 4/24 CLASS VISIT 4/24 CLASS VISIT4/24 CLASS VISIT001.000.64.571.23.41.00 47.60Total :47.60231006 5/3/2018074776 BUCKSHNIS, DIANE 04272018TAMING BIGFOOT REIMBURSEMENTReimbursement for Taming Bigfoot -421.000.74.537.90.49.00 150.00Total :150.007Page:4.2.aPacket Pg. 22Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds8 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231007 5/3/2018076479 BUTLER, DYLAN 4/3-4/27 FIELD ATTEN4/3-4/27/18 SOFTBALL FIELD ATTENDANT4/3-4/27/18 SOFTBALL FIELD ATTENDANT001.000.64.571.25.41.00 624.00Total :624.00231008 5/3/2018076548 BYRNES, JUDY 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 10.65Total :10.65231009 5/3/2018076240 CADMAN MATERIALS INC 5507320ROADWAY - ASPHALTRoadway - Asphalt111.000.68.542.31.31.00 191.2610.0% Sales Tax111.000.68.542.31.31.00 19.13ROADWAY - ASPHALT5508332Roadway - Asphalt111.000.68.542.31.31.00 370.1110.0% Sales Tax111.000.68.542.31.31.00 37.01ROADWAY - ASPHALT5508702Roadway - Asphalt111.000.68.542.31.31.00 225.5710.0% Sales Tax111.000.68.542.31.31.00 22.56ROADWAY - ASPHALT5509075Roadway - Asphalt111.000.68.542.31.31.00 148.9210.0% Sales Tax111.000.68.542.31.31.00 14.89ROADWAY - ASPHALT5509789Roadway - Asphalt111.000.68.542.31.31.00 232.989.7% Sales Tax111.000.68.542.31.31.00 22.60ROADWAY ASPHALT55101248Page:4.2.aPacket Pg. 23Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds9 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231009 5/3/2018(Continued)076240 CADMAN MATERIALS INCRoadway Asphalt111.000.68.542.31.31.00 341.669.7% Sales Tax111.000.68.542.31.31.00 33.14Total :1,659.83231010 5/3/2018018495 CALPORTLAND COMPANY 93697450STREET - CEMENTStreet - Cement111.000.68.542.61.31.00 247.0010.0% Sales Tax111.000.68.542.61.31.00 24.71Total :271.71231011 5/3/2018073029 CANON FINANCIAL SERVICES 18531631CONTRACT CHARGES APRIL 5250April contract charges 5250001.000.22.518.10.45.00 167.69April contract charges 5250001.000.61.557.20.45.00 20.96April contract charges 5250001.000.21.513.10.45.00 20.96BW meter usage March001.000.22.518.10.45.00 21.91BW meter usage March001.000.61.557.20.45.00 2.74BW meter usage March001.000.21.513.10.45.00 2.74CLR meter usage March001.000.22.518.10.45.00 39.92CLR meter usage March001.000.61.557.20.45.00 4.99CLR meter usage March001.000.21.513.10.45.00 4.9910.3% Sales Tax001.000.22.518.10.45.00 23.6410.3% Sales Tax9Page:4.2.aPacket Pg. 24Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds10 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231011 5/3/2018(Continued)073029 CANON FINANCIAL SERVICES001.000.61.557.20.45.00 2.9610.3% Sales Tax001.000.21.513.10.45.00 2.95Total :316.45231012 5/3/2018071816 CARLSON, JESSICA 6175 DRAWING6175 ADVENTURES IN DRAWING INSTRUCTION6175 ADVENTURES IN DRAWING INSTRUCTION001.000.64.571.22.41.00 519.20Total :519.20231013 5/3/2018 076549 CARTER, JOHN D 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 26.32Total :26.32231014 5/3/2018069457 CITY OF EDMONDS E5KA.ROW ENG20180172 E5KA.ENG20180172 ROW PERMITE5KA.ENG20180172 ROW Permit421.000.74.594.34.65.41 135.00Total :135.00231015 5/3/2018073617 CLIFTON, AMBER 04/26/2018LASERFICHE TRAINING MILEAGE 04/26/2018LASERFICHE TRAINING MILEAGE 04/26/2018001.000.23.512.50.43.00 19.29LASERFICHE TRAINING PARKING 04/26/2018001.000.23.512.50.43.00 14.00Total :33.29231016 5/3/2018064369 CODE PUBLISHING CO 59819EDMONDS CITY CODE ANNUAL WEB HOSTING 4/2EDMONDS CITY CODE ~001.000.25.514.30.48.00 350.00Total :350.00231017 5/3/2018 075925 CROSSROADS STRATEGIES LLC 1012957FEDERAL LOBBYIST FOR APRIL 2018Federal lobbyist for April 2018001.000.61.511.70.41.00 6,000.0010Page:4.2.aPacket Pg. 25Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds11 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :6,000.00231017 5/3/2018 075925 075925 CROSSROADS STRATEGIES LLC231018 5/3/2018 005965 CUES INC 505437SEWER - CAMERA REPAIRSSewer - Camera Repairs423.000.75.535.80.48.00 820.0010.3% Sales Tax423.000.75.535.80.48.00 84.45Total :904.45231019 5/3/2018076577 CWT LLC 34520JOHNSON.CESCL RECERTJohnson.CESCL Recert001.000.67.518.21.49.00 175.00SCHRODER.CESCL RECERT34522Schroder.CESCL Recert001.000.67.518.21.49.00 175.00Total :350.00231020 5/3/2018076550 DAILER, DOUGLAS A 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 31.77Total :31.77231021 5/3/2018073823 DAVID EVANS & ASSOC INC 413033TO 17-03.BLD20171119 ENG REVIEW FOR MAZDTO 17-03.BLD20171119 Eng. Review for001.000.245.963 2,492.32Total :2,492.32231022 5/3/2018064531 DINES, JEANNIE 18-384604/24/2018 CITY COUNCIL04/24/2018 CITY COUNCIL MEETING MINUTES001.000.25.514.30.41.00 353.60Total :353.60231023 5/3/2018 076497 DIPWEK, MARCUS 18CK28CHUUKESE INTERPRETER COURT 8Z432621/22CHUUKESE INTERPRETER COURT 8Z432621/22001.000.23.512.50.41.01 90.00Total :90.0011Page:4.2.aPacket Pg. 26Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds12 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231024 5/3/2018065739 DTG ENTERPRISES INC 19721STORM DUMP FEESStorm Dump Fees422.000.72.531.10.49.00 100.00Total :100.00231025 5/3/2018007253 DUNN LUMBER 5474698CITY PARKS - SUPPLIESCity Parks - Supplies001.000.66.518.30.31.00 115.4610.0% Sales Tax001.000.66.518.30.31.00 11.54Total :127.00231026 5/3/2018 007675 EDMONDS AUTO PARTS 1-83971WWTP: STROKE OILSTROKE OIL423.000.76.535.80.31.00 27.1610.3% Sales Tax423.000.76.535.80.31.00 2.80WWTP: SENSORS SAFE ULTR1-8400410.3% Sales Tax423.000.76.535.80.31.00 15.76SENSORS SAFE ULTR423.000.76.535.80.31.00 153.00Total :198.72231027 5/3/2018008410 EDMONDS PRINTING CO R25761TREE BOARD TREE TRIMMING BROCHURESTree Board Tree Trimming Brochures001.000.62.524.10.49.00 301.12Total :301.12231028 5/3/2018069912 EDMONDS PUBLIC FACILITIES DIST 4591BRIDGE LOAN - ROOFING PROJECTV&R Roofing invoice - Roof Project Grant001.000.39.575.20.52.00 229,573.46Total :229,573.46231029 5/3/2018008705 EDMONDS WATER DIVISION 2-25150WEST PLANTER IRRIGATION 870 CASPERS ST /WEST PLANTER IRRIGATION 870 CASPERS ST12Page:4.2.aPacket Pg. 27Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds13 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231029 5/3/2018(Continued)008705 EDMONDS WATER DIVISION001.000.64.576.80.47.00 47.59EAST PLANTER IRRIGATION 875 CASPERS ST /2-25175EAST PLANTER IRRIGATION 875 CASPERS ST001.000.64.576.80.47.00 47.59LIFT STATION #3 729 NORTHSTREAM LN / MET2-26950LIFT STATION #3 729 NORTHSTREAM LN /423.000.75.535.80.47.10 96.88PLANTER IRRIGATION 1400 9TH AVE N / METE2-28275PLANTER IRRIGATION 1400 9TH AVE N /001.000.64.576.80.47.00 47.59LIFT STATION #2 702 MELODY LN / METER 722-29118LIFT STATION #2 702 MELODY LN / METER423.000.75.535.80.47.10 47.59SAM STAMM OVERLOOK / METER 87942-37180SAM STAMM OVERLOOK / METER 8794001.000.64.576.80.47.00 65.11CEMETERY SEWER & STORM 820 15TH ST SW /7-05276CEMETERY SEWER & STORM 820 15TH ST SW /130.000.64.536.50.47.00 176.55Total :528.90231030 5/3/2018008812 ELECTRONIC BUSINESS MACHINES AR99987ACCT#MK5648 CONTRACT 2600-02 PRINTER MAIMaintenance for printers 04/21/18 -512.000.31.518.88.48.00 307.2010.3% Sales Tax512.000.31.518.88.48.00 31.64Total :338.84231031 5/3/2018 072178 ELITE K-9 INC 157957BINV#157957B - EDMONDS PDMZ01 MAL - LEATHER POLICE MUZZLE001.000.41.521.26.31.00 69.95Total :69.95231032 5/3/2018074437 EMPLOYERS HEALTH COALITION WA 2018-COEREQ1 2018 Q1 RETIREE MEDICAL DUESQ1 FIRE RETIREE MEDICAL PROGRAM13Page:4.2.aPacket Pg. 28Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds14 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231032 5/3/2018(Continued)074437 EMPLOYERS HEALTH COALITION WA617.000.51.517.20.41.00 270.00Q1 LEOFF RETIREE MEDICAL PROGRAM009.000.39.517.20.41.00 1,800.002018 Q2 EHCW RETIREE MEMBERSHIP DUES2018-COEREQ2Q2 FIRE RETIREE MEDICAL PROGRAM617.000.51.517.20.41.00 270.00Q2 LEOFF RETIREE MEDICAL PROGRAM009.000.39.517.20.41.00 1,800.00Total :4,140.00231033 5/3/2018075505 ENGINEERED PROCESS CONTROLS 9563WWTP: SMART PRESSURE GAUGE TRANSMITTERSMART PRESSURE GAUGE TRANSMITTER423.000.76.535.80.48.00 1,643.00Freight423.000.76.535.80.48.00 128.7310.3% Sales Tax423.000.76.535.80.48.00 182.49Total :1,954.22231034 5/3/2018009350 EVERETT DAILY HERALD EDH787051VESSELL CUSTODY LEGAL ADVESSELL CUSTODY LEGAL AD001.000.64.571.21.41.40 77.40CITY ORDINANCES 4106 - 4110EDH804867CITY ORDINANCES 4106 - 4110001.000.25.514.30.41.40 65.36LEGAL DESCR: DRAFT UFMP PUBLIC HEARINGEDH805137Legal Descr: Draft UFMP Public Hearing001.000.62.558.60.41.00 51.60Total :194.36231035 5/3/2018076551 FARNAM, NANCY C 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 25.45Total :25.4514Page:4.2.aPacket Pg. 29Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds15 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231036 5/3/2018076449 FAST, SAMANTHA 4/5-4/26 GYM ATTEND4/5-4/26/18 VOLLEYBALL GYM ATTENDANT4/5-4/26/18 VOLLEYBALL GYM ATTENDANT001.000.64.571.25.41.00 138.00Total :138.00231037 5/3/2018066378 FASTENAL COMPANY WAMOU48159 UNIT 78 - PARTSUnit 78 - Parts511.000.77.548.68.31.10 13.0410.3% Sales Tax511.000.77.548.68.31.10 1.34WATER/SEWER - LOCATE PAINT SUPPLIESWAMOU48786Water/Sewer - Locate Paint Supplies421.000.74.534.80.31.00 235.00Water/Sewer - Locate Paint Supplies423.000.75.535.80.31.00 235.0010.3% Sales Tax421.000.74.534.80.31.00 24.2110.3% Sales Tax423.000.75.535.80.31.00 24.20PM: YOST POOL UPPER DECK CABLE PARTSWAMOU48802PM: YOST POOL UPPER DECK CABLE PARTS001.000.64.576.80.31.00 80.9110.3% Sales Tax001.000.64.576.80.31.00 8.33FLEET - CLAMPWAMOU48831Fleet - Clamp511.000.77.548.68.35.00 53.8510.3% Sales Tax511.000.77.548.68.35.00 5.55PM: SUPPLIESWAMOU48872PM: SUPPLIES001.000.64.576.80.31.00 30.7610.3% Sales Tax001.000.64.576.80.31.00 3.17Total :715.3615Page:4.2.aPacket Pg. 30Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds16 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231038 5/3/2018009815 FERGUSON ENTERPRISES INC 0590239WATER - METER REPLACEMENTS AT 23731Water - Meter Replacements at 23731421.000.74.534.80.31.00 3,436.8010.3% Sales Tax421.000.74.534.80.31.00 353.99Total :3,790.79231039 5/3/2018009815 FERGUSON ENTERPRISES INC 6102264WWTP: HAND WHEEL FOR GATE VLVHAND WHEEL FOR GATE VLV423.000.76.535.80.48.00 319.40Freight423.000.76.535.80.48.00 30.7810.3% Sales Tax423.000.76.535.80.48.00 36.07Total :386.25231040 5/3/2018076579 FIRST CALL COMMUNICATIONS INC 39741 INSTALL CAMERAS AT YOST POOL INSTALL CAMERAS AT YOST POOL001.000.64.571.22.41.00 792.75 INSTALL CAMERAS AT YOST POOL001.000.64.576.80.41.00 792.7510.3% Sales Tax001.000.64.571.22.41.00 81.6610.3% Sales Tax001.000.64.576.80.41.00 81.65Total :1,748.81231041 5/3/2018076552 FOLTZ, JOAN MARIE 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.60Total :13.60231042 5/3/2018071562 FORMA5002CREDIT FOR AMT PAID TO THIS VENDOR IN ERCREDIT FOR AMT PAID TO THIS VENDOR IN123.000.64.573.20.41.40 -1,715.00GATEWAY DESIGN SERVICES500316Page:4.2.aPacket Pg. 31Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds17 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231042 5/3/2018(Continued)071562 FORMAGATEWAY DESIGN SERVICES125.000.64.594.76.65.41 3,218.75Total :1,503.75231043 5/3/2018011900 FRONTIER 425-771-0158FIRE STATION #16 ALARM AND FAX LINESFIRE STATION #16 ALARM AND FAX LINES001.000.66.518.30.42.00 133.63LIFT STATION #2 VG SPECIAL ACCESS LINE509-022-0049LIFT STATION #2 VG SPECIAL ACCESS LINE423.000.75.535.80.42.00 26.40Total :160.03231044 5/3/2018075609 GABOUER, KYLE 2018-ED-001BID/ED! DESIGN ANNUAL MEMBERSHIP POSTCARBID/Ed! design for annual meeting140.000.61.558.70.41.00 562.50Total :562.50231045 5/3/2018076188 GARCIA, HELENA 6334 INTRO TO DRAWIN6334 INTRO TO DRAWING INSTRUCTION6334 INTRO TO DRAWING INSTRUCTION001.000.64.571.22.41.00 387.75Total :387.75231046 5/3/2018076553 GEMAR, JEROLD D 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 18.94Total :18.94231047 5/3/2018012199 GRAINGER 9754005776PM: COMPARTMENT BOXPM: COMPARTMENT BOX001.000.64.576.80.31.00 43.9210.3% Sales Tax001.000.64.576.80.31.00 4.51Total :48.43231048 5/3/2018076554 GREENE, WESLEY R 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/201817Page:4.2.aPacket Pg. 32Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds18 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231048 5/3/2018(Continued)076554 GREENE, WESLEY R001.000.23.512.50.49.20 13.38Total :13.38231049 5/3/2018074722 GUARDIAN SECURITY SYSTEMS 812847OLD PW - SECURITYOLD PW - SECURITY001.000.66.518.30.48.00 55.00Total :55.00231050 5/3/2018069733 H B JAEGER COMPANY LLC 199104/1SEWER - SUPPLIESSewer - Supplies423.000.75.535.80.31.00 565.3210.3% Sales Tax423.000.75.535.80.31.00 58.23Total :623.55231051 5/3/2018012560 HACH COMPANY 10922770WWTP: EZ GGA BODEZ GGA BOD423.000.76.535.80.31.00 179.8010.3% Sales Tax423.000.76.535.80.31.00 18.52WWTP: PIPET TIPS10926589Pipet Tips423.000.76.535.80.31.00 184.5010.3% Sales Tax423.000.76.535.80.31.00 19.00WWTP: 70MM FILTERS1092835270MM FILTERS423.000.76.535.80.31.00 480.0010.3% Sales Tax423.000.76.535.80.31.00 49.44Total :931.26231052 5/3/2018076555 HARGRAVE, SCOTT 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.0518Page:4.2.aPacket Pg. 33Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds19 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :13.05231052 5/3/2018 076555 076555 HARGRAVE, SCOTT231053 5/3/2018 060985 HARRINGTON INDUSTRIAL PLASTICS 007J0770WWTP: VALVE DIAPHRAGMSVALVE DIAPHRAGMS423.000.76.535.80.48.00 1,915.96Total :1,915.96231054 5/3/2018010900 HD FOWLER CO INC I4801829WATER INVENTORY - #0582Water Inventory - #0582421.000.74.534.80.34.20 804.36#0328 W-MTRLIDDI-02-010421.000.74.534.80.34.20 777.60Freight421.000.74.534.80.34.20 50.0010.3% Sales Tax421.000.74.534.80.34.20 168.09Total :1,800.05231055 5/3/2018074086 HEARING, SPEECH & DEAF CENTER 9162SOCCER INTERPRETERSOCCER INTERPRETER001.000.64.571.22.41.00 164.36Total :164.36231056 5/3/2018076556 HENDERSON, MICHAEL E 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 11.42Total :11.42231057 5/3/2018061013 HONEY BUCKET 0550615743HICKMAN PARK HONEY BUCKETHICKMAN PARK HONEY BUCKET001.000.64.576.80.45.00 607.62YOST PARK POOL HONEY BUCKET0550615744YOST PARK POOL HONEY BUCKET001.000.64.576.80.45.00 309.21HAINES WHARF PARK HONEY BUCKET0550615745HAINES WHARF PARK HONEY BUCKET001.000.64.576.80.45.00 218.7819Page:4.2.aPacket Pg. 34Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds20 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231057 5/3/2018(Continued)061013 HONEY BUCKETPINE STREET PARK HONEY BUCKET0550615746PINE STREET PARK HONEY BUCKET001.000.64.576.80.45.00 113.85SIERRA PARK HONEY BUCKET0550615747SIERRA PARK HONEY BUCKET001.000.64.576.80.45.00 113.85WILLOW CREEK FISH HATCHERY HONEY BUCKET0550615748WILLOW CREEK FISH HATCHERY HONEY BUCKET001.000.64.576.80.45.00 113.85CIVIC FIELD 6TH & BELL HONEY BUCKET0550615749CIVIC FIELD 6TH & BELL HONEY BUCKET001.000.64.576.80.45.00 113.85MARINA BEACH HONEY BUCKET0550615750MARINA BEACH HONEY BUCKET001.000.64.576.80.45.00 1,394.23CIVIC CENTER 6TH & EDMONDS HONEY BUCKET0550615751CIVIC CENTER 6TH & EDMONDS HONEY BUCKET001.000.64.576.80.45.00 113.85CIVIC 6TH & EDMONDS HONEY BUCKET0550615752CIVIC 6TH & EDMONDS HONEY BUCKET001.000.64.576.80.45.00 113.85Total :3,212.94231058 5/3/2018075119 HOPE, SHANE Hope, ShaneCLAIM FOR EXPENSES: TRAVEL TO ANDClaim for expenses: Travel to and001.000.62.524.10.43.00 42.95Total :42.95231059 5/3/2018 076557 HOVDE, LISA A 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 24.58Total :24.58231060 5/3/2018075966 HULBERT, CARRIE BID-3957BID/ED! REIMBURSEMENT FOR PREPAID POSTAGBID/Ed! reimbursement for prepayment of20Page:4.2.aPacket Pg. 35Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds21 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231060 5/3/2018(Continued)075966 HULBERT, CARRIE140.000.61.558.70.49.00 81.76Total :81.76231061 5/3/2018060165 HWA GEOSCIENCES INC 28163TO 17-03.SERVICES THRU 3/23/18TO 17-03.Services thru 3/23/18001.000.62.524.20.41.00 302.50Total :302.50231062 5/3/2018076540 IMSACert RenewalCERTIFICATION RENEWAL D BROWNINGCertification Renewal D Browning111.000.68.542.90.49.00 40.00Total :40.00231063 5/3/2018073548 INDOFF INCORPORATED 3095086PAPER FOR DSDPaper for DSD001.000.62.524.10.31.00 125.21TRODAT 4912 STAMP FOR DSD3096440Trodat 4912 Stamp for DSD001.000.62.524.10.31.00 22.94Total :148.15231064 5/3/2018014940 INTERSTATE BATTERY SYSTEMS 300-10040347 SHOP - SUPPLIESShop - Supplies511.000.77.548.68.31.20 285.4210.3% Sales Tax511.000.77.548.68.31.20 29.40Total :314.82231065 5/3/2018 076558 JOHNSON, ELIZABETH ANN 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 11.53Total :11.53231066 5/3/2018076559 JONES, JEFFREY L 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 22.4021Page:4.2.aPacket Pg. 36Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds22 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :22.40231066 5/3/2018 076559 076559 JONES, JEFFREY L231067 5/3/2018 072650 KCDA PURCHASING COOPERATIVE 300274883INV#300274883 - ACCT#100828 - EDMONDS PD10 REAMS 92BRT - 3 HOLE PUNCHED WHITE 8001.000.41.521.10.31.00 25.70HANDLING FEE001.000.41.521.10.31.00 13.5010.3% Sales Tax001.000.41.521.10.31.00 2.65Total :41.85231068 5/3/2018 076560 KISSINGER, STEPHEN MARCUS 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 12.51Total :12.51231069 5/3/2018073950 KUBWATER RESOURCES 07569WWTP: POLYMERPOLYMER423.000.76.535.80.31.51 5,686.1410.3% Sales Tax423.000.76.535.80.31.51 585.67Total :6,271.81231070 5/3/2018017050 KWICK'N KLEEN CAR WASH 04102018-02 CITY CAR WASHCity Car Wash511.000.77.548.68.48.00 5.06INV#04102018-1 - EDMONDS PD - MAR 201804102018-129 CAR WASHES @ $5.06 (INC TX)001.000.41.521.22.48.00 146.74Total :151.80231071 5/3/2018076561 LITTLEJOHN, MONICA 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 12.94Total :12.94231072 5/3/2018018980 LYNNWOOD HONDA 1030554PM: PRESSURE WASHER WAND22Page:4.2.aPacket Pg. 37Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds23 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231072 5/3/2018(Continued)018980 LYNNWOOD HONDAPM: PRESSURE WASHER WAND001.000.64.576.80.31.00 45.8310.3% Sales Tax001.000.64.576.80.31.00 4.72Total :50.55231073 5/3/2018074263 LYNNWOOD WINSUPPLY CO 023402 01PM: IRRIGATION SUPPLIESPM: IRRIGATION SUPPLIES001.000.64.576.80.31.00 514.0010.3% Sales Tax001.000.64.576.80.31.00 52.94Total :566.94231074 5/3/2018073870 M & M COMFORT SYSTEMS BLD20180449REFUND: EXISTING MECHANICAL PERMITRefund: Existing mechanical permit001.000.257.620 80.00Total :80.00231075 5/3/2018076562 MACKAY, DOUGLAS 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 12.73Total :12.73231076 5/3/2018076563 MACKEY, AILISH FIONA 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 30.46Total :30.46231077 5/3/2018075480 MADATH, DONNA 6443 LITTLE FISHES6443 LITTLE FISHES INSTRUCTION6443 LITTLE FISHES INSTRUCTION001.000.64.571.22.41.00 525.00Total :525.00231078 5/3/2018 068443 MAIL N' STUFF SERVICES BID-3957BID/ED! PRINTING, AND MAILING OF ANNUALBID/Ed! printing and mailing annual140.000.61.558.70.49.00 191.0623Page:4.2.aPacket Pg. 38Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds24 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :191.06231078 5/3/2018 068443 068443 MAIL N' STUFF SERVICES231079 5/3/2018 075769 MAILFINANCE INC N7111347POSTAGE MACHINE LEASE 02/23/2018 -05/22/10.3% Sales Tax001.000.25.514.30.45.00 158.88POSTAGE MACHINE LEASE 02/23/2018 -001.000.25.514.30.45.00 1,542.60Total :1,701.48231080 5/3/2018068670 MARSHBANK CONSTRUCTION INC E1CA.Pmt 14 E1CA.PMT 14 THRU 3/31/18E1CA.Pmt 14 thru 3/31/18112.000.68.595.33.65.00 116,323.07Total :116,323.07231081 5/3/2018074099 MARTIN, GARY 4/26 YOGA SUB 4/26/18 YOGA SUBSTITUTE4/26/18 YOGA SUBSTITUTE001.000.64.571.27.41.00 75.00Total :75.00231082 5/3/2018019920 MCCANN, MARIAN 37REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.29.00 7,303.50Total :7,303.50231083 5/3/2018 076564 MCGOWAN, MARGARET CARLETON 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 14.25Total :14.25231084 5/3/2018020039 MCMASTER-CARR SUPPLY CO 61388989WWTP: V-BELTS, ANT BAITSFreight423.000.76.535.80.31.00 9.27V-BELTS, ANT BAITS423.000.76.535.80.31.00 33.58WWTP: COUPLINGS, PIPE FITTINGS61685116COUPLINGS, PIPE FITTINGS423.000.76.535.80.31.00 53.3224Page:4.2.aPacket Pg. 39Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds25 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231084 5/3/2018(Continued)020039 MCMASTER-CARR SUPPLY COFreight423.000.76.535.80.31.00 6.90Total :103.07231085 5/3/2018072223 MILLER, DOUG 4/4-4/25 GYM MONITO4/4-4/25/18 BASKETBALL GYM MONITOR4/4-4/25/18 BASKETBALL GYM MONITOR001.000.64.571.25.41.00 120.00Total :120.00231086 5/3/2018076565 MILLER, JAIME CHRISTINE 041920182 DAY JURY SERVICE & MILEAGE2 DAY JURY SERVICE & MILEAGE001.000.23.512.50.49.20 36.79Total :36.79231087 5/3/2018020900 MILLERS EQUIP & RENT ALL INC 279408SEWER - TRACKHOE RENTAL FOR 21807 77THSewer - Trackhoe rental for 21807 77th423.000.75.535.80.45.00 269.5010.3% Sales Tax423.000.75.535.80.45.00 27.76WWTP: PROPANE279654Propane423.000.76.535.80.31.00 54.5110.3% Sales Tax423.000.76.535.80.31.00 5.61Total :357.38231088 5/3/2018076566 MOORE, MISTI MICHELLE 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 10.44Total :10.44231089 5/3/2018064570 NATIONAL SAFETY INC 0499722-INWATER - WORK COVERALLSWater - Work Coveralls421.000.74.534.80.24.00 96.7010.3% Sales Tax25Page:4.2.aPacket Pg. 40Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds26 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231089 5/3/2018(Continued)064570 NATIONAL SAFETY INC421.000.74.534.80.24.00 9.96WATER SEWER - WORK JACKETS0499723-INWater Sewer - Work Jackets421.000.74.534.80.24.00 88.70Water Sewer - Work Jackets423.000.75.535.80.24.00 88.7010.3% Sales Tax421.000.74.534.80.24.00 9.1410.3% Sales Tax423.000.75.535.80.24.00 9.13WATER SEWER - WORK SWEATSHIRTS0499743-INWater Sewer - Work Sweatshirts421.000.74.534.80.24.00 35.95Water Sewer - Work Sweatshirts423.000.75.535.80.24.00 35.9510.3% Sales Tax421.000.74.534.80.24.00 3.7110.3% Sales Tax423.000.75.535.80.24.00 3.69Total :381.63231090 5/3/2018075539 NATURE INSIGHT CONSULTING 8WILLOW CREEK DAYLIGHTING PROJ MGMTTasks 1 - 4: Parks Project Mgmt and125.000.64.575.50.41.00 625.00Task 5: Engineering Dept Tasks422.000.72.594.31.65.41 125.00Total :750.00231091 5/3/2018070855 NAVIA BENEFIT SOLUTIONS 10133047APRIL 2018 TRANSPORTATION AND SECTIONApril 2018 Transportation and Section001.000.22.518.10.41.00 140.00Total :140.00231092 5/3/2018063034 NCL405329WWTP: BOD 50 MLBOD 50 ML26Page:4.2.aPacket Pg. 41Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds27 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231092 5/3/2018(Continued)063034 NCL423.000.76.535.80.31.00 95.00Freight423.000.76.535.80.31.00 19.72Total :114.72231093 5/3/2018075140 NORTHWEST PERMIT BLD20180433REFUND- MISTAKE ON PERMIT BLD20180433REFUND- MISTAKE ON PERMIT BLD20180433001.000.257.620 24.00Total :24.00231094 5/3/2018 064764 OKANO, IYOKO AA7823SAKAKIBARA MEMORIALMayor telegram001.000.21.513.10.49.00 12.71ESCC telegram138.100.21.557.21.49.00 12.71Total :25.42231095 5/3/2018063750 ORCA PACIFIC INC 32005RYOST POOL CHEMICALSYOST POOL CHEMICALS001.000.64.576.80.31.00 1,240.6310.3% Sales Tax001.000.64.576.80.31.00 127.78Total :1,368.41231096 5/3/2018076581 PATRICK & BARBARA FAHEY 3-60200#734819RT UTILITY REFUND#734819RT Utility refund due to411.000.233.000 381.52Total :381.52231097 5/3/2018 070962 PAULSONS TOWING INC 116585INV#116585 - EDMONDS PD1 HR @ $164.00 TOW 2015 BLUE CHEVY001.000.41.521.22.41.00 164.0010.4% Sales Tax001.000.41.521.22.41.00 17.06Total :181.0627Page:4.2.aPacket Pg. 42Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds28 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231098 5/3/2018027450 PAWSPAWS 3/2018ANIMAL SHELTERING - MAR 2018 - EDMONDS P9 ANIMALS @ $181.00 = $1629.00 - $70.00001.000.41.521.70.41.00 1,559.00Total :1,559.00231099 5/3/2018075703 PETERSEN, DOUG 04242018REIMBURSEMENT FOR TAMING BIGFOOTReimbursement for Taming Bigfoot -421.000.74.537.90.49.00 850.08Total :850.08231100 5/3/2018071983 PICKLEBALL STUFF LLC 19296BALLSBALLS001.000.64.571.25.31.00 39.6010.3% Sales Tax001.000.64.571.25.31.00 4.08Total :43.68231101 5/3/2018028860 PLATT ELECTRIC SUPPLY P945476STREET - LED COBRA HEADSStreet - LED Cobra Heads111.000.68.542.63.31.00 7,714.2010.3% Sales Tax111.000.68.542.63.31.00 794.56FAC - SUPPLIESR105037FAC - Supplies001.000.66.518.30.31.00 506.6810.3% Sales Tax001.000.66.518.30.31.00 52.19FAC - SUPPLIESR108699FAC - Supplies001.000.66.518.30.31.00 227.1410.3% Sales Tax001.000.66.518.30.31.00 23.40PS - SUPPLIESR169537PS - Supplies001.000.66.518.30.31.00 256.7710.3% Sales Tax28Page:4.2.aPacket Pg. 43Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds29 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231101 5/3/2018(Continued)028860 PLATT ELECTRIC SUPPLY001.000.66.518.30.31.00 26.45STREET - PHOTOCELLS, FUSES, SUPPLIESR193665Street - Photocells, Fuses, Supplies111.000.68.542.63.31.00 235.5910.3% Sales Tax111.000.68.542.63.31.00 24.27STREET - PHOTO CELLS FOR COBRA HEADSR197471Street - Photo Cells for Cobra Heads111.000.68.542.63.31.00 254.5610.3% Sales Tax111.000.68.542.63.31.00 26.22STREET - FUSES FOR SIGNAL CABINETSR241339Street - Fuses for Signal Cabinets111.000.68.542.63.31.00 4.2810.3% Sales Tax111.000.68.542.63.31.00 0.44PARKS - SUPPLIESR244717Parks - Supplies001.000.66.518.30.31.00 19.8410.3% Sales Tax001.000.66.518.30.31.00 2.04PARKS - SUPPLIESR268606Parks - Supplies001.000.66.518.30.31.00 233.7210.3% Sales Tax001.000.66.518.30.31.00 24.07SEWER - SUPPLIESY043139Sewer - Supplies423.000.75.535.80.31.00 539.17Freight423.000.75.535.80.31.00 18.3410.3% Sales Tax423.000.75.535.80.31.00 57.42Total :11,041.3529Page:4.2.aPacket Pg. 44Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds30 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231102 5/3/2018064167 POLLARD WATER WP000877WATER - SUPPLIESWater - Supplies421.000.74.534.80.31.00 870.54Freight421.000.74.534.80.31.00 23.0010.3% Sales Tax421.000.74.534.80.31.00 92.04Total :985.58231103 5/3/2018 071811 PONY MAIL BOX & BUSINESS CTR 1113208SEWER TV TRUCK - CAMERA SHIPPING FEESSewer TV Truck - Camera Shipping Fees423.000.75.535.80.42.00 311.99WWTP: 4/26/18 SHIP CHG11133334/26/18 SHIP CHG to Detection423.000.76.535.80.42.00 38.60Total :350.59231104 5/3/2018 046900 PUGET SOUND ENERGY 200000704821FRANCES ANDERSON CENTER 700 MAIN ST / MEFRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 1,437.81YOST PARK/POOL 9535 BOWDOIN WAY / METER200002411383YOST PARK/POOL 9535 BOWDOIN WAY / METER001.000.64.576.80.47.00 156.84OLD PUBLIC WORKS 200 DAYTON ST / METER 0200007876143OLD PUBLIC WORKS 200 DAYTON ST / METER421.000.74.534.80.47.00 253.51FIRE STATION #16 8429 196TH ST SW / METE200009595790FIRE STATION #16 8429 196TH ST SW /001.000.66.518.30.47.00 657.51FIRE STATION #20 23009 88TH AVE W / METE200011439656FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 162.23CIVIC CENTER 250 5TH AVE N / METER 00052200016558856CIVIC CENTER 250 5TH AVE N / METER001.000.66.518.30.47.00 224.92FIRE STATION #17 275 6TH AVE N / METER 020001681584330Page:4.2.aPacket Pg. 45Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds31 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231104 5/3/2018(Continued)046900 PUGET SOUND ENERGYFIRE STATION #17 275 6TH AVE N / METER001.000.66.518.30.47.00 694.09FLEET MAINTENANCE BAY 21105 72ND AVE W /200017676343FLEET MAINTENANCE BAY 21105 72ND AVE W511.000.77.548.68.47.00 381.74MEADOWDALE CLUBHOUSE 6801 N 200019375639MEADOWDALE CLUBHOUSE 6801 N 001.000.66.518.30.47.00 161.47SNO-ISLE LIBRARY 650 MAIN ST / METER 001200019895354SNO-ISLE LIBRARY 650 MAIN ST / METER001.000.66.518.30.47.00 180.38PUBLIC WORKS OMC 7110 210TH ST SW / METE200020415911PUBLIC WORKS OMC 7110 210TH ST SW /001.000.65.518.20.47.00 21.70PUBLIC WORKS OMC 7110 210TH ST SW /111.000.68.542.90.47.00 82.46PUBLIC WORKS OMC 7110 210TH ST SW /421.000.74.534.80.47.00 82.46PUBLIC WORKS OMC 7110 210TH ST SW /423.000.75.535.80.47.10 82.46PUBLIC WORKS OMC 7110 210TH ST SW /511.000.77.548.68.47.00 82.46PUBLIC WORKS OMC 7110 210TH ST SW /422.000.72.531.90.47.00 82.48WWTP: 3/22-4/20/18 METER 000390395: 2002000218295813/22-4/20/18 200 2ND AVE S / METER423.000.76.535.80.47.63 40.86CITY PARK BUILDING 600 3RD AVE S / METER200024711901CITY PARK BUILDING 600 3RD AVE S /001.000.66.518.30.47.00 175.69Total :4,961.07231105 5/3/2018 070809 PUGET SOUND EXECUTIVE 18-0652COURT SECURITY 04/02/2018-04/04/2018COURT SECURITY 04/02/2018-04/04/2018001.000.23.512.50.41.00 907.5031Page:4.2.aPacket Pg. 46Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds32 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231105 5/3/2018(Continued)070809 PUGET SOUND EXECUTIVECOURT SECURITY 04/16/2018-04/20/201818-0748COURT SECURITY 04/16/2018-04/20/2018001.000.23.512.50.41.00 1,870.00PROBATION MRT SECURITY 04/18/2018001.000.23.523.30.41.00 55.00Total :2,832.50231106 5/3/2018 030695 PUMPTECH INC 0128709-INWWTP: CK BALL FOR ODS PUMPCK BALL FOR ODS PUMP423.000.76.535.80.48.00 2,800.00Freight423.000.76.535.80.48.00 48.6910.3% Sales Tax423.000.76.535.80.48.00 293.41Total :3,142.10231107 5/3/2018 076531 RAYMARK PLUMBING & SEWER BLD20171034REFUND DUPLICATE PERMIT BLD20171034REFUND DUPLICATE PERMIT BLD20171034001.000.257.620 41.60Total :41.60231108 5/3/2018062657 REGIONAL DISPOSAL COMPANY 0000051536STORM - STREET SWEEPING DUMPINGStorm - Street Sweeping Dumping422.000.72.531.10.49.00 2,142.90Total :2,142.90231109 5/3/2018031500 REID MIDDLETON & ASSOC INC 1804047E6FA.SERVICES THRU 4/6/18E6FA.Services thru 4/6/18422.000.72.594.31.65.41 573.75Total :573.75231110 5/3/2018075211 ROCKLER WOODWORKING & HARDWARE002400FAC MAINT SHOP - VISEFac Maint Shop - Vise001.000.66.518.30.31.00 169.9910.1 % Sales Tax32Page:4.2.aPacket Pg. 47Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds33 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231110 5/3/2018(Continued)075211 ROCKLER WOODWORKING & HARDWARE001.000.66.518.30.31.00 17.17Total :187.16231111 5/3/2018076585 ROHONA, DAVEREFUND PARKING ROHANROHONA PARKING REFUND SPACE#13SPACE#13 PARKING REFUND DAVE ROHONA001.000.362.30.000.00 112.84Total :112.84231112 5/3/2018076578 RUMBAUT, CARMEN 04232018TAMING BIGFOOT REIMBURSEMENTReimbursement for Taming Bigfoot -421.000.74.537.90.49.00 47.42Total :47.42231113 5/3/2018076567 SALYER, DAVID G 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.16Total :13.16231114 5/3/2018076568 SCHAUWECKER, JENIFER G 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.16Total :13.16231115 5/3/2018 072733 SCHWING BIOSET INC 61419639WWTP: RAMSRAMS423.000.76.535.80.48.00 405.28Freight423.000.76.535.80.48.00 220.74Total :626.02231116 5/3/2018066918 SEDOR, NORMAN 36REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 119.60REIMBURSEMENT009.000.39.517.20.29.00 10,917.0033Page:4.2.aPacket Pg. 48Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds34 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :11,036.60231116 5/3/2018 066918 066918 SEDOR, NORMAN231117 5/3/2018 075486 SHIPLEY, BRAD 5/18WELLNESS COMMITTEE - HERB STARTSWellness Committee - herb starts001.000.22.518.10.31.10 100.00Total :100.00231118 5/3/2018072214 SIGMA-ALDRICH INC 544562065WWTP: E COLI IN WATERE COLI IN WATER423.000.76.535.80.31.00 132.80Freight423.000.76.535.80.31.00 88.6810.3% Sales Tax423.000.76.535.80.31.00 22.81WWTP: PH WATER, RESIDUE,CHLORINE544565799PH WATER, RESIDUE,CHLORINE423.000.76.535.80.31.00 327.80Freight423.000.76.535.80.31.00 21.2810.3% Sales Tax423.000.76.535.80.31.00 35.96WWTP: SIMPLE & COMPLEX NUTRIENTS544572998SIMPLE & COMPLEX NUTRIENTS423.000.76.535.80.31.00 145.20Freight423.000.76.535.80.31.00 14.5010.3% Sales Tax423.000.76.535.80.31.00 16.45Total :805.48231119 5/3/2018068489 SIRENNET.COM 0227466-INUNIT E150PO - BLACK PERIMETER LIGHTSUnit E150PO - Black Perimeter Lights511.100.77.594.48.64.00 255.1610.3% Sales Tax511.100.77.594.48.64.00 26.2934Page:4.2.aPacket Pg. 49Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds35 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :281.45231119 5/3/2018 068489 068489 SIRENNET.COM231120 5/3/2018 037375 SNO CO PUD NO 1 2001-2487-3TRAFFIC LIGHT 9933 100TH AVE W / METER 1TRAFFIC LIGHT 9933 100TH AVE W / METER111.000.68.542.64.47.00 33.32TRAFFIC LIGHT 22000 84TH AVE W / METER 12003-4823-3TRAFFIC LIGHT 22000 84TH AVE W / METER111.000.68.542.64.47.00 40.24CLUBHOUSE 6801 MEADOWDALE RD / METER 1002003-8645-6CLUBHOUSE 6801 MEADOWDALE RD / METER001.000.66.518.30.47.00 58.15FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8FRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 1,337.97LIFT STATION #4 8311 TALBOT RD / METER 12004-6859-3LIFT STATION #4 8311 TALBOT RD / METER423.000.75.535.80.47.10 294.64MAPLEWOOD PARK IRRIGATION METER2004-9314-6MAPLEWOOD PARK IRRIGATION METER001.000.64.576.80.47.00 16.60TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6TRAFFIC LIGHT 9730 220TH ST SW / METER111.000.68.542.64.47.00 16.60LIFT STATION #3 1529 NORTHSTREAM LN / ME2008-6520-2LIFT STATION #3 1529 NORTHSTREAM LN /423.000.75.535.80.47.10 74.34TRAFFIC LIGHT 23202 EDMONDS WAY / METER2009-4334-8TRAFFIC LIGHT 23202 EDMONDS WAY / METER111.000.68.542.64.47.00 44.84TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6TRAFFIC LIGHT 20408 76TH AVE W / METER111.000.68.542.64.47.00 16.25LIFT STATION #12 16121 75TH PL W / METE2012-6598-0LIFT STATION #12 16121 75TH PL W /423.000.75.535.80.47.10 177.93LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-435Page:4.2.aPacket Pg. 50Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds36 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231120 5/3/2018(Continued)037375 SNO CO PUD NO 1LIFT STATION #11 6811 1/2 157TH PL W /423.000.75.535.80.47.10 21.56TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4TRAFFIC LIGHT 660 EDMONDS WAY / METER111.000.68.542.64.47.00 23.83TRAFFIC LIGHT 19600 80TH AVE W / METER 12015-8215-2TRAFFIC LIGHT 19600 80TH AVE W / METER111.000.68.542.63.47.00 29.19LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8LIFT STATION #15 7710 168TH PL SW /423.000.75.535.80.47.10 18.07OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6OVERHEAD STREET LIGHTING AT CEMETERY130.000.64.536.50.47.00 8.30TRAFFIC LIGHT 20801 76TH AVE W / METER 12016-1195-1TRAFFIC LIGHT 20801 76TH AVE W / METER111.000.68.542.63.47.00 30.44DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7DECORATIVE LIGHTING 413 MAIN ST / METER111.000.68.542.63.47.00 177.08PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8PEDEST CAUTION LIGHT 23190 100TH AVE W111.000.68.542.64.47.00 27.19TRAFFIC LIGHT 901 WALNUT ST / METER 10002017-8264-6TRAFFIC LIGHT 901 WALNUT ST / METER111.000.68.542.64.47.00 16.60TRAFFIC LIGHT 7133 212TH ST SW / METER 12019-0786-2TRAFFIC LIGHT 7133 212TH ST SW / METER111.000.68.542.63.47.00 29.39WWTP: 3/24-4/23/18 FLOWMETER 1000520295:2019-2991-63/24-4/23/18 FLOW METER 23219 74TH AVE423.000.76.535.80.47.62 17.74LIFT STATION #6 100 PINE ST / METER 10002020-8787-0LIFT STATION #6 100 PINE ST / METER423.000.75.535.80.47.10 179.8336Page:4.2.aPacket Pg. 51Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds37 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231120 5/3/2018(Continued)037375 SNO CO PUD NO 1TRAFFIC LIGHT 23801 HWY 99 / METER 100042022-8912-0TRAFFIC LIGHT 23801 HWY 99 / METER111.000.68.542.64.47.00 55.94LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2LOG CABIN & DECORATIVE LIGHTING 120 5TH001.000.66.518.30.47.00 140.86MATHAY BALLINGER PARK IRRIGATION & SUMP2026-2041-5MATHAY BALLINGER PARK IRRIGATION & SUMP001.000.64.576.80.47.00 17.17CHARGE STATION #1 552 MAIN ST / METER 102042-9221-3CHARGE STATION #1 552 MAIN ST / METER111.000.68.542.64.47.00 73.57TRAFFIC LIGHT SR104 @ 95TH AVE W /2205-4758-2TRAFFIC LIGHT SR104 @ 95TH AVE W /111.000.68.542.63.47.00 42.25Total :3,019.89231121 5/3/2018076433 SNOHOMISH COUNTY 911 380MAY-18 COMMUNICATIONSMAY-18 COMMUNICATIONS001.000.39.528.00.51.00 83,299.49MAY-18 COMMUNICATIONS421.000.74.534.80.51.00 2,192.09MAY-18 COMMUNICATIONS423.000.75.535.80.51.00 2,192.09Total :87,683.67231122 5/3/2018067809 SNOHOMISH COUNTY FINANCE I0004676361ST HALF 2018 INTEREST 800 MHZ BILLING1st Half 2018 800 MHZ Billing - Interest001.000.39.592.21.83.00 5,034.391ST HALF 2018 SNO COM INTEREST BILLINGI0004676371st Half 2018 SnoCom Billing - Interest001.000.39.592.21.83.00 1,377.80Total :6,412.19231123 5/3/2018037800 SNOHOMISH HEALTH DISTRICT IN0014923470.00SPRAY PARK PERMIT ACCT AR000010537Page:4.2.aPacket Pg. 52Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds38 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231123 5/3/2018(Continued)037800 SNOHOMISH HEALTH DISTRICTSPRAY PARK PERMIT001.000.64.576.80.49.00 470.00YOST POOL PERMIT ACCT AR0004932IN0015020760.00YOST POOL PERMIT001.000.64.576.80.31.00 760.00Total :1,230.00231124 5/3/2018 037303 SO SNOHOMISH CO FIRE & RESCUE18-007Q1-18 EMS BILLING & POSTAGEQ1-18 Ambulance billings, postage &001.000.39.522.70.41.00 15,245.65Total :15,245.65231125 5/3/2018076583 STANLEY WANEZEK 3-01015#732932RT UTILITY REFUND#732932RT Utility refund411.000.233.000 56.82Total :56.82231126 5/3/2018076580 STEPHANIE SMITH 1-12625#731070RT UTILITY REFUND#731070RT Utility refund due to411.000.233.000 59.24Total :59.24231127 5/3/2018076582 STEVEN & MCKENZIE UNWIN 7-03750#18-154885 UTILITY REFUND#18-154885 Utility refund due to411.000.233.000 58.74Total :58.74231128 5/3/2018076474 STROMME, JOANNE 6294 6297 6300 YOGA6294 6297 6300 YOGA INSTRUCTION6294 YOGA INSTRUCTION001.000.64.571.27.41.00 316.256297 YOGA INSTRUCTION001.000.64.571.27.41.00 421.636300 YOGA INSTRUCTION001.000.64.571.27.41.00 563.20Total :1,301.0838Page:4.2.aPacket Pg. 53Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds39 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231129 5/3/2018040917 TACOMA SCREW PRODUCTS INC 18197139SHOP - SUPPLIESShop - Supplies511.000.77.548.68.31.20 67.5910.3% Sales Tax511.000.77.548.68.31.20 6.96SHOP SUPPLIES18197140Shop Supplies511.000.77.548.68.31.20 55.3210.3% Sales Tax511.000.77.548.68.31.20 5.70WWTP: SCREWS,WASHERS,WRENCH,SOCKETS18198370Wrench423.000.76.535.80.35.00 54.71SCREWS, WASHERS, SOCKETS423.000.76.535.80.31.00 59.8810.3% Sales Tax423.000.76.535.80.35.00 5.6310.3% Sales Tax423.000.76.535.80.31.00 6.17Total :261.96231130 5/3/2018076569 TALPALATSKI, ALEXANDER E 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 17.19Total :17.19231131 5/3/2018073621 TANIMURA, NAOAKI 6319 6320 KENDO 6319 6320 KENDO INSTRUCTION6319 KENDO INSTRUCTION001.000.64.571.27.41.00 159.976320 KENDO INSTRUCTION001.000.64.571.27.41.00 1,573.00Total :1,732.97231132 5/3/2018040916 TC SPAN AMERICA 80332WATER SEWER - WORK SHIRTSWater Sewer - Work Shirts421.000.74.534.80.24.00 120.3339Page:4.2.aPacket Pg. 54Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds40 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231132 5/3/2018(Continued)040916 TC SPAN AMERICAWater Sewer - Work Shirts423.000.75.535.80.24.00 120.3210.3% Sales Tax421.000.74.534.80.24.00 12.4010.3% Sales Tax423.000.75.535.80.24.00 12.39WATER SEWER - PERSONALIZE WORK WEAR80648Water Sewer - Personalize Work wear421.000.74.534.80.24.00 94.00Water Sewer - Personalize Work wear423.000.75.535.80.24.00 94.0010.3% Sales Tax421.000.74.534.80.24.00 9.6910.3% Sales Tax423.000.75.535.80.24.00 9.68Total :472.81231133 5/3/2018065459 THE HERALD SUBSCRIPTION DH-100204982018 HERALD SUBSCRIPTION FOR DSD2018 Herald Subscription for DSD001.000.62.524.10.49.00 245.07Total :245.07231134 5/3/2018 027269 THE PART WORKS INC INV25802PM: INLETPM: INLET001.000.64.576.80.31.00 190.8710.3% Sales Tax001.000.64.576.80.31.00 19.66Total :210.53231135 5/3/2018076570 TOURIGNY, MICHAEL J 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 12.18Total :12.18231136 5/3/2018042800 TRI-CITIES SECURITY 41645FAC MAINT - KEY STOCK40Page:4.2.aPacket Pg. 55Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds41 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231136 5/3/2018(Continued)042800 TRI-CITIES SECURITYFac Maint - Key Stock001.000.66.518.30.31.00 40.0010.3% Sales Tax001.000.66.518.30.31.00 4.12Total :44.12231137 5/3/2018075762 VECA ELECTRIC COMPANY 84706CAT5E CABLESPull CAT5e cables (2)512.000.31.518.88.41.00 326.5310.3% Sales Tax512.000.31.518.88.41.00 33.63CITY HALL CAT6 UPGRADE84715City Hall CAT6 Upgrade512.000.31.518.88.41.00 61,900.0010.3% Sales Tax512.000.31.518.88.41.00 6,375.70Total :68,635.86231138 5/3/2018067865 VERIZON WIRELESS 9805290709C/A 671247844-00001Cell Service-Eng001.000.67.518.21.42.00 76.38Cell Service Fac-Maint001.000.66.518.30.42.00 75.91Cell Service-PD001.000.41.521.22.42.00 312.09Cell Service-PW Street/Storm111.000.68.542.90.42.00 18.63Cell Service-PW Street/Storm422.000.72.531.90.42.00 18.63Cell Service-PW Water421.000.74.534.80.42.00 18.63Cell Service-PW Sewer423.000.75.535.80.42.00 55.89Cell Service-WWTP423.000.76.535.80.42.00 18.6341Page:4.2.aPacket Pg. 56Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds42 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231138 5/3/2018(Continued)067865 VERIZON WIRELESSC/A 571242650-00019805870390iPhone/iPad Cell Service Bld Dept001.000.62.524.20.42.00 475.93iPhone/iPad Cell Service City Clerk001.000.25.514.30.42.00 75.88iPhone/iPad Cell Service Econ001.000.61.557.20.42.00 76.11iPad Cell Service Council001.000.11.511.60.42.00 300.10iPhone/iPad Cell Service Court001.000.23.512.50.42.00 75.88iPhone/iPad Cell Service Development001.000.62.524.10.42.00 96.10iPhone/iPad Cell Service Engineering001.000.67.518.21.42.00 919.53iPhone/iPad Cell Service Facilities001.000.66.518.30.42.00 244.15iPhone/iPad Cell Service Finance001.000.31.514.23.42.00 106.10iPhone/iPad Cell Service HR001.000.22.518.10.42.00 96.10iPhone/iPad Cell Service IS512.000.31.518.88.42.00 288.08iPhone/iPad Cell Service Mayor's Office001.000.21.513.10.42.00 386.40iPhone/iPad Cell Service Parks Dept001.000.64.571.21.42.00 232.21iPhone/iPad Cell Service Police Dept001.000.41.521.22.42.00 1,712.05Air cards Police Dept001.000.41.521.22.42.00 1,040.26iPhone/iPad Cell Service Planning Dept001.000.62.558.60.35.00 341.92iPhone/iPad Cell Service Planning Dept42Page:4.2.aPacket Pg. 57Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds43 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231138 5/3/2018(Continued)067865 VERIZON WIRELESS001.000.62.558.60.42.00 135.53iPhone/iPad Cell Service PW Admin001.000.65.518.20.42.00 26.56iPhone/iPad Cell Service PW Admin421.000.74.534.80.42.00 7.59iPhone/iPad Cell Service PW Admin422.000.72.531.90.42.00 26.56iPhone/iPad Cell Service PW Admin423.000.75.535.80.42.00 7.59iPhone/iPad Cell Service PW Admin423.000.76.535.80.42.00 7.58iPhone/iPad Cell Service PW Street Dept111.000.68.542.90.42.00 228.07iPhone/iPad Cell Service PW Fleet511.000.77.548.68.42.00 56.09iPhone/iPad Cell Service PW Water/Sewer421.000.74.534.80.42.00 159.16iPhone/iPad Cell Service PW Water/Sewer423.000.75.535.80.42.00 159.16iPhone/iPad Cell Service Sewer Dept423.000.75.535.80.42.00 282.02iPhone/iPad Cell Service Water421.000.74.534.80.42.00 338.11iPad Cell Service Storm422.000.72.531.90.42.00 75.88iPad Cell Service Street/Storm111.000.68.542.90.42.00 200.05iPad Cell Service Street/Storm422.000.72.531.90.42.00 200.05iPhone/iPad Cell Service WWTP423.000.76.535.80.42.00 690.29iPhone/iPad Cell Service Parks001.000.64.576.80.42.00 152.19C/A 772540262-00001980599632843Page:4.2.aPacket Pg. 58Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds44 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231138 5/3/2018(Continued)067865 VERIZON WIRELESSLift Station access512.000.31.518.88.42.00 44.58Total :9,858.65231139 5/3/2018076571 VOTRY, KIMBERLY G 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 12.83Total :12.83231140 5/3/2018075873 WAYLAND, CHRISTINA Wayland, CREIMBURSE FOR TRAVEL EXPENSES FOR WSAPTReimburse for travel expenses for WSAPT001.000.62.524.20.43.00 169.17Total :169.17231141 5/3/2018075635 WCP SOLUTIONS 10612442FAC MAINT - SUPPLIESFac Maint - Supplies001.000.66.518.30.31.00 327.0010.3% Sales Tax001.000.66.518.30.31.00 33.68FAC MAINT - SUPPLIES10614594Fac Maint - Supplies001.000.66.518.30.31.00 627.9210.3% Sales Tax001.000.66.518.30.31.00 64.68FAC MAINT - SUPPLIES10616974Fac Maint - Supplies001.000.66.518.30.31.00 94.8510.3% Sales Tax001.000.66.518.30.31.00 9.77FAC MAINT - SUPPLIES10625461Fac Maint - Supplies001.000.66.518.30.31.00 589.9210.3% Sales Tax001.000.66.518.30.31.00 60.76FAC MAINT - SUPPLIES1062546244Page:4.2.aPacket Pg. 59Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 05/03/2018Voucher ListCity of Edmonds45 7:39:07AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231141 5/3/2018(Continued)075635 WCP SOLUTIONSFac Maint - Supplies001.000.66.518.30.31.00 584.8810.3% Sales Tax001.000.66.518.30.31.00 60.24Total :2,453.70231142 5/3/2018076572 WHITE, GARRET KYLE 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 11.64Total :11.64231143 5/3/2018 076573 WOODARD, DAVID LAWRENCE 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 13.82Total :13.82231144 5/3/2018076574 ZARICH, PETER 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 10.65Total :10.65231145 5/3/2018076575 ZIOBRO, CHRISTOPHER DANIEL 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 11.20Total :11.20Bank total : 679,124.44159 Vouchers for bank code :usbank679,124.44Total vouchers :Vouchers in this report15945Page:4.2.aPacket Pg. 60Attachment: claim cks 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and wire PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2019 Waterline Replacement c498 E7JA Revised 5/3/2018 4.2.b Packet Pg. 61 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD Revised 5/3/2018 4.2.b Packet Pg. 62 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 5/3/2018 4.2.b Packet Pg. 63 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 5/3/2018 4.2.b Packet Pg. 64 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update Revised 5/3/2018 4.2.b Packet Pg. 65 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps PM E8MA c282 Fourth Avenue Cultural Corridor Revised 5/3/2018 4.2.b Packet Pg. 66 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 5/3/2018 4.2.b Packet Pg. 67 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program Revised 5/3/2018 4.2.b Packet Pg. 68 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 5/3/2018 4.2.b Packet Pg. 69 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 5/3/2018 4.2.b Packet Pg. 70 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB Revised 5/3/2018 4.2.b Packet Pg. 71 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 5/3/2018 4.2.b Packet Pg. 72 Attachment: FrequentlyUsedProjNumbers (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) Payroll Earnings Summary Report City of Edmonds Pay Period: 869 (04/16/2018 to 04/30/2018) Hours AmountHour Type Hour Class Description Educational Pay CorrectionREGULAR HOURS-ed2 0.00 -156.28 SICK LEAVESICK121 455.50 16,852.81 VACATIONVACATION122 1,273.25 48,590.62 HOLIDAY HOURSHOLIDAY123 37.00 2,050.07 FLOATER HOLIDAYHOLIDAY124 65.00 2,283.19 COMPENSATORY TIMECOMP HOURS125 138.25 5,516.66 Police Sick Leave L & ISICK129 84.00 3,865.63 Holiday Compensation UsedCOMP HOURS130 18.00 582.97 MILITARY LEAVEMILITARY131 44.00 1,897.00 BEREAVEMENTBEREAVEMENT141 24.00 665.86 Kelly Day UsedREGULAR HOURS150 163.00 7,231.20 COMPTIME AUTO PAYCOMP HOURS155 221.16 9,923.19 MANAGEMENT LEAVEVACATION160 32.25 2,230.92 COUNCIL BASE PAYREGULAR HOURS170 700.00 7,875.00 COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 200.00 COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 3,465.85 REGULAR HOURSREGULAR HOURS190 16,715.91 632,453.17 FIRE PENSION PAYMENTSREGULAR HOURS191 4.00 4,535.60 LIGHT DUTYREGULAR HOURS193 76.50 2,359.89 ADMINISTRATIVE LEAVEREGULAR HOURS195 225.00 7,952.64 LIGHT DUTYREGULAR HOURS196 119.00 4,977.03 OVERTIME-STRAIGHTOVERTIME HOURS210 8.00 249.27 WATER WATCH STANDBYOVERTIME HOURS215 30.00 1,628.30 STANDBY TREATMENT PLANTMISCELLANEOUS216 15.00 1,475.07 OVERTIME 1.5OVERTIME HOURS220 394.75 26,967.76 OVERTIME-DOUBLEOVERTIME HOURS225 0.25 20.31 MISC PAYMISCELLANEOUS400 0.00 -76.51 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 310.13 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 1,476.63 ACCRUED COMPCOMP HOURS602 97.50 0.00 ACCRUED COMP TIMECOMP HOURS604 242.25 0.00 ACCRUED COMP TIMECOMP HOURS606 6.00 0.00 ACCRUED SICK LEAVESICK901 22.63 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 104.44 05/03/2018 Page 1 of 3 4.2.c Packet Pg. 73 Attachment: payroll summary 04-30-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary Report City of Edmonds Pay Period: 869 (04/16/2018 to 04/30/2018) Hours AmountHour Type Hour Class Description ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 151.43 BOC II CertificationMISCELLANEOUSboc 0.00 86.48 Collision ReconstructionistMISCELLANEOUScolre 0.00 114.63 TRAINING CORPORALMISCELLANEOUScpl 0.00 156.94 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 554.28 DETECTIVE PAYMISCELLANEOUSdet 0.00 108.48 Detective 4%MISCELLANEOUSdet4 0.00 1,049.38 EDUCATION PAY 2%EDUCATION PAYed1 0.00 775.08 EDUCATION PAY 4%EDUCATION PAYed2 0.00 953.94 EDUCATION PAY 6%EDUCATION PAYed3 0.00 5,236.23 FAMILY MEDICAL/SICKSICKfmls 91.75 2,565.20 K-9 PAYMISCELLANEOUSk9 0.00 206.94 LONGEVITY PAY 2%LONGEVITYlg1 0.00 731.89 LONGEVITY 5.5%LONGEVITYlg10 0.00 144.57 LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 919.55 Longevity 9%LONGEVITYlg12 0.00 5,594.50 Longevity 7%LONGEVITYlg13 0.00 2,724.94 Longevity 5%LONGEVITYlg14 0.00 1,280.98 LONGEVITY 7.5%LONGEVITYlg15 0.00 372.38 Longevity 1%LONGEVITYlg4 0.00 357.43 Longevity 3%LONGEVITYlg5 0.00 325.44 Longevity .5%LONGEVITYlg6 0.00 308.00 Longevity 1.5%LONGEVITYlg7 0.00 653.43 Medical Leave SickSICKmels 24.00 748.75 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 216.96 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 99.30 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 2,201.07 PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 169.24 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 279.29 ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 169.24 STREET CRIMESMISCELLANEOUSstr 0.00 451.58 TRAFFICMISCELLANEOUStraf 0.00 333.49 05/03/2018 Page 2 of 3 4.2.c Packet Pg. 74 Attachment: payroll summary 04-30-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary Report City of Edmonds Pay Period: 869 (04/16/2018 to 04/30/2018) Hours AmountHour Type Hour Class Description Total Net Pay:$562,672.26 $827,549.46 21,327.95 05/03/2018 Page 3 of 3 4.2.c Packet Pg. 75 Attachment: payroll summary 04-30-18 (Approval of claim, payroll and benefit checks, direct deposit and Benefit Checks Summary Report City of Edmonds Pay Period: 869 - 04/16/2018 to 04/30/2018 Bank: usbank - US Bank Direct DepositCheck AmtNamePayee #DateCheck # 63254 05/04/2018 epoa EPOA-1 POLICE 69.00 0.00 63255 05/04/2018 epoa4 EPOA-4 POLICE SUPPORT 149.50 0.00 63256 05/04/2018 jhan JOHN HANCOCK 599.88 0.00 63257 05/04/2018 flex NAVIA BENEFIT SOLUTIONS 1,981.68 0.00 63258 05/04/2018 icma VANTAGE TRANSFER AGENTS 304884 4,958.20 0.00 63259 05/04/2018 afscme WSCCCE, AFSCME AFL-CIO 2,408.67 0.00 10,166.93 0.00 Bank: wire - US BANK Direct DepositCheck AmtNamePayee #DateCheck # 2707 05/04/2018 pens DEPT OF RETIREMENT SYSTEMS 288,165.40 0.00 2708 05/04/2018 aflac AFLAC 5,739.50 0.00 2712 05/04/2018 wadc WASHINGTON STATE TREASURER 27,020.71 0.00 2713 05/04/2018 us US BANK 96,305.19 0.00 2714 05/04/2018 mebt WTRISC FBO #N3177B1 102,326.24 0.00 2716 05/04/2018 pb NATIONWIDE RETIREMENT SOLUTION 7,649.44 0.00 2717 05/04/2018 oe OFFICE OF SUPPORT ENFORCEMENT 628.50 0.00 527,834.98 0.00 538,001.91 0.00Grand Totals: Page 1 of 15/3/2018 4.2.d Packet Pg. 76 Attachment: payroll benefit 05-03-18 (Approval of claim, payroll and benefit checks, direct deposit and City Council Agenda Item Meeting Date: 05/8/2018 Appoint David Brewster for Position #3 to the Edmonds Public Facilities District Board EPFD Staff Lead: N/A Department: City Council Preparer: Maureen Judge Background/History David Brewster has applied for Position #3 on the Edmonds Public Facilities District Board EPFD. Staff Recommendation Confirm the appointment of David Brewster to the Edmonds Public Facilities District Board EPFD. Narrative The Council interviewed David Brewster at the 5/8 Special meeting and is recommending confirmation. Attachments: David Brewster PFD application_redacted_Redacted David Brewster - Appointment to EPFD Board - May 2018 2018_ECA_support_letter 4.3 Packet Pg. 77 4.3.a Packet Pg. 78 Attachment: David Brewster PFD application_redacted_Redacted (Appoint David Brewster for Position #3 to the Edmonds Public Facilities 4.3.a Packet Pg. 79 Attachment: David Brewster PFD application_redacted_Redacted (Appoint David Brewster for Position #3 to the Edmonds Public Facilities 4.3.a Packet Pg. 80 Attachment: David Brewster PFD application_redacted_Redacted (Appoint David Brewster for Position #3 to the Edmonds Public Facilities 4.3.a Packet Pg. 81 Attachment: David Brewster PFD application_redacted_Redacted (Appoint David Brewster for Position #3 to the Edmonds Public Facilities Memorandum To: Edmonds City Council Cc: Mayor Dave Earling From: Edmonds Public Facilities District Date: May 2, 2018 Re: Recommending David Brewster for Appointment to the Edmonds Public Facilities District Board of Directors Per the Interlocal Agreement between Edmonds Public Facilities District (EPFD) and the City of Edmonds, approval of Edmonds City Council is required for appointment to the EPFD Board, and/or renewal of EPFD Board terms. On Tuesday, May 1, 2018, the Board of Directors of Edmonds Public Facilities District voted unanimously to recommend David Brewster for appointment to the EPFD Board to fill the open position resulting from the recent resignation of Board Member Patrick Mulva. If appointed, Mr. Brewster will complete the remainder of Mr. Mulva’s term, which will expire on June 30, 2020, as noted below. The current Members of the Edmonds Public Facilities District Board of Directors respectfully request that the Edmonds City Council appoint David Brewster to the EPFD Board, Position #3, and that the appointment be effective immediately. The current term for Position #3 is scheduled to expire June 30, 2020. The additional members of the EPFD Board include: Mr. Mike Popke – President Mr. Larry Ehl – Vice President Ms. Marla Miller Mr. Kevin McKay Mr. Scott James, Finance Director, City of Edmonds – Ex Officio – Treasurer* We wish to thank the Edmonds City Council for your continued support of Edmonds Public Facilities District and Edmonds Center for the Arts. *Per the Interlocal Agreement between Edmonds Public Facilities District and the City of Edmonds, the City’s Finance Director, by virtue of his/her position, serves as an Ex- Officio Member and Treasurer of the EPFD Board. 4.3.b Packet Pg. 82 Attachment: David Brewster - Appointment to EPFD Board - May 2018 (Appoint David Brewster for Position #3 to the Edmonds Public Facilities May 2, 2018 City of Edmonds Attn: City Council 121 5th Avenue North Edmonds, WA 98020 Dear City Council Members; The Edmonds Chamber of Commerce would like to recommend Mr. David Brewster to fill the current vacancy on the Edmonds Public Facilities District (EPFD) Board. Mr. Brewster, a retired executive with many years of experience in large business, finance and board service, is eminently qualified for this position. In addition to his many years of corporate services at Starbucks, he has engaged at a local level through business ownership, service on the Edmonds Center for the Arts board and as a season ticket holder at the center. Sincerely, Greg Urban President & CEO Edmonds Chamber of Commerce cc: Joe McIalwain 4.3.c Packet Pg. 83 Attachment: 2018_ECA_support_letter (Appoint David Brewster for Position #3 to the Edmonds Public Facilities District Board EPFD) City Council Agenda Item Meeting Date: 05/8/2018 Proclamation -- Music4Life Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History The creative concept for Music4Life™ was born in the fall of 2007 and is an ongoing program. The goal is clear: put musical instruments in good playing condition into the hands of children and youth. Procure the instruction, supplies, and support (like instrument maintenance) to strengthen the elementary instrumental music program and ensure strong music programs. Staff Recommendation Narrative Musical instruments, supplies, and other resources are acquired from citizens who understand the value of music in a child's life. Music4Life™ works with instrument manufacturers, rental agencies, wholesalers, retailers, and others around the world who have access to serviceable musical instruments. Anyone who loves music and believes in music education for all children can join the effort! Attachments: MFL_May_2018 5.1 Packet Pg. 84 5.1.a Packet Pg. 85 Attachment: MFL_May_2018 (Proclamation -- Music4Life) City Council Agenda Item Meeting Date: 05/8/2018 Presentation of a Local Agency Agreement with KPG for Citywide Pedestrian Crossing Improvements Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None Staff Recommendation Forward this item to the May 15, 2018 consent agenda for approval. Narrative This project proposes pedestrian safety improvements at nine crossings through the installation of pedestrian-actuated rectangular rapid flashing beacons (RRFB), pedestrian HAWK signal, pedestrian refuge islands, bulb-outs, pavement markings, signs, lighting and/or the addition of pedestrian actuation at an existing emergency traffic signal. The proposed locations are: · SR-104 @ 232nd St. SW; · SR-524 @ 84th Ave W; · SR-524 @ 7th Ave N or within proximity; · 76th Ave. W @ 206th St. SW; · 229th Pl. W @ 106th Ave W; · Dayton St. @ 2nd Ave W; and · Dayton St. @ Commercial Dr.; · Walnut St. @ 7th Ave S; and · Main St. @ Olympic Ave The City received Statement of Qualifications from six consulting firms (KPG, DKS, OTAK, Reid Middleton, SCJ Alliance, and WHPacific) to design the project. The Selection Committee chose KPG based on their qualifications and experience on similar projects with Federal funding. The contract includes the following tasks: · completion of the plans, specifications, and cost estimates · completion of right-of-way acquisition process with several property owners, at several locations. The Design and Right-of-Way phases are scheduled to be completed in Spring 2019. The project would be advertised shortly thereafter and the construction would be completed in late 2019. The City received a $1.49M federal grant to complete the project from the Safe Routes to School 7.1 Packet Pg. 86 program. Staff and the consultant have agreed on a scope of services and budget for the project, in the amount of $341,853.36. (including $31,077.58 in management reserve). The professional services fee for design is $262,463.80 and for right of way acquisition is $79,389.56. Attachments: Vicinity Map KPG Local Agency Agreement 7.1 Packet Pg. 87 MAINST02,200 4,4001,100FeetP r o p o s e d C i t y w i d eP r o p o s e d C i t y w i d eP e d e s t r i a nP e d e s t r i a nC r o s s i n g E n h a n c e m e n t sC r o s s i n g E n h a n c e m e n t sTextTextCrossing LocationsSR-524S R - 5 2 4 @ 8 4 t hS R - 5 2 4 @ 8 4 t hA v e . WA v e . W2 2 9 t h P l . W @ 1 0 6 t h A v e . W /2 2 9 t h P l . W @ 1 0 6 t h A v e . W /S h e r w o o d E l e m e n t a r yS h e r w o o d E l e m e n t a r yD a y t o n S t . @D a y t o n S t . @P r i v a t e D r i v e w a yP r i v a t e D r i v e w a ySR-104S R - 1 0 4 @ 2 3 2 n d S t . S WS R - 1 0 4 @ 2 3 2 n d S t . S WD a y t o n S t . @D a y t o n S t . @2 n d A v e .2 n d A v e .TextDowntown EdmondsHwy. 99M a i n @ O l y m p i c A v e .M a i n @ O l y m p i c A v e .W a l n u t S t . b e t w e e nW a l n u t S t . b e t w e e n7 t h a n d 9 t h7 t h a n d 9 t hChase Lake ElementarySherwood ElementarySeaview ElementaryCollege Place ElementaryMaplewood Elementary1211214345357 6 t h A v e . W @7 6 t h A v e . W @2 0 6 t h S t . S W2 0 6 t h S t . S W6Westgate Elementary6Puget Dr. @ 7 th Ave. N7.1.aPacket Pg. 88Attachment: Vicinity Map (LAG with KPG for Citywide Pedestrian Crossing Improvements) 6%(3ODQ &HUWL¿FDWLRQ'RFXPHQWV 7.1.b Packet Pg. 89 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) RIWKLV$*5((0(17DQGKHUHDIWHUFDOOHGWKH³6(59,&(6´DQGGRHVQRWKDYHVXI¿FLHQWVWDIIWRPHHWWKHUHTXLUHG WRSURIHVVLRQDOUHJLVWUDWLRQLIDSSOLFDEOHDQGKDVVLJQL¿HGDZLOOLQJQHVVWRIXUQLVKFRQVXOWLQJVHUYLFHVWR 7KHZRUNXQGHUWKLV$*5((0(17VKDOOFRQVLVWRIWKHDERYHGHVFULEHG6(59,&(6DVKHUHLQGH¿QHGDQG DQGUHODWHGHTXLSPHQWDQGLIDSSOLFDEOHVXEFRQVXOWDQWVDQGVXEFRQWUDFWRUVQHFHVVDU\WRFRQGXFWDQGFRPSOHWHWKH 7KH6FRSHRI:RUNDQGSURMHFWHGOHYHORIHIIRUWUHTXLUHGIRUWKHVH6(59,&(6LVGHVFULEHGLQ([KLELW³$´DWWDFKHG DQGSUHVHQWDWLRQPHHWLQJVZLWKWKH$*(1&<DQGRUVXFK6WDWH)HGHUDO&RPPXQLW\&LW\RU&RXQW\RI¿FLDOV JURXSVRULQGLYLGXDOVDVPD\EHUHTXHVWHGE\WKH$*(1&<7KH$*(1&<ZLOOSURYLGHWKH&2168/7$17 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Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x x x x x x x x x x x x i i i i i i 7.1.b Packet Pg. 106 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) i i i i 7.1.b Packet Pg. 107 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x x x x x 7.1.b Packet Pg. 108 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) i i x x i i 7.1.b Packet Pg. 109 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x x x x 7.1.b Packet Pg. 110 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x i i i i i 7.1.b Packet Pg. 111 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) i i i i i i i i i i i 7.1.b Packet Pg. 112 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x i i i i i i i i 7.1.b Packet Pg. 113 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) x x x x x x x x x 7.1.b Packet Pg. 114 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) i i i i 7.1.b Packet Pg. 115 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) i i i i i i 7.1.b Packet Pg. 116 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG 7.1.b Packet Pg. 117 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG WRXVHLQSUHSDULQJHOHFWURQLF¿OHVIRUWUDQVPLVVLRQWRWKHDJHQF\7KHIRUPDWDQGVWDQGDUGVWREHSURYLGHGPD\ 7.1.b Packet Pg. 118 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG ' 6SHFLI\WKH$JHQF\¶V5LJKWWR5HYLHZ3URGXFWZLWKWKH&RQVXOWDQW 7.1.b Packet Pg. 119 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG 7.1.b Packet Pg. 120 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG 7.1.b Packet Pg. 121 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG 4/26/2018 &9)*#*5%7.1.b Packet Pg. 122 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG4/26/20187.1.b Packet Pg. 123 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG4/26/20187.1.b Packet Pg. 124 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG4/26/20187.1.b Packet Pg. 125 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG 4/26/2018 7.1.b Packet Pg. 126 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) KPG 4/26/2018 7.1.b Packet Pg. 127 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) 7.1.b Packet Pg. 128 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) 7.1.b Packet Pg. 129 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) 7.1.b Packet Pg. 130 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) Acquisition and Relocation Services 1913 6th Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - ph. 206-457-5681 www.resgnw.com &9)*#*5&7.1.b Packet Pg. 131 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) G Acquisition and Relocation Services 1913 6th Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - ph. 206-457-5681 www.resgnw.com 7.1.b Packet Pg. 132 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) G Acquisition and Relocation Services 1913 6th Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - ph. 206-457-5681 www.resgnw.com 7.1.b Packet Pg. 133 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG RIVXEFRQVXOWDQWVLQFOXGLQJSURFXUHPHQWRIPDWHULDOVDQGOHDVHVRIHTXLSPHQW7KH&2168/7$17 VKDOOQRWSDUWLFLSDWHHLWKHUGLUHFWO\RULQGLUHFWO\LQWKHGLVFULPLQDWLRQSURKLELWHGE\6HFWLRQRIWKH 6ROLFLWDWLRQVIRU6XEFRQVXOWDQWV,QFOXGLQJ3URFXUHPHQWRI0DWHULDOVDQG(TXLSPHQW,QDOOVROLFLWDWLRQV XQGHUDVXEFRQWUDFWLQFOXGLQJSURFXUHPHQWRIPDWHULDOVRUOHDVHVRIHTXLSPHQWHDFKSRWHQWLDOVXE FRQVXOWDQWRUVXSSOLHUVKDOOEHQRWL¿HGE\WKH&2168/7$17RIWKH&2168/7$17¶VREOLJDWLRQVXQGHU ,QIRUPDWLRQDQG5HSRUWV7KH&2168/7$17VKDOOSURYLGHDOOLQIRUPDWLRQDQGUHSRUWVUHTXLUHGE\WKH 5(*8/$7,216RUGHUVDQGLQVWUXFWLRQV:KHUHDQ\LQIRUPDWLRQUHTXLUHGRID&2168/7$17LVLQWKH 6DQFWLRQVIRU1RQFRPSOLDQFH,QWKHHYHQWRIWKH&2168/7$17¶VQRQFRPSOLDQFHZLWKWKHQRQ LQHYHU\VXEFRQWUDFWLQFOXGLQJSURFXUHPHQWRIPDWHULDOVDQGOHDVHVRIHTXLSPHQWXQOHVVH[HPSWE\WKH 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Packet Pg. 144 Attachment: KPG Local Agency Agreement [Revision 1] (LAG with KPG for Citywide Pedestrian Crossing Improvements) City Council Agenda Item Meeting Date: 05/8/2018 Briefing of the 2019-2024 Six-Year Transportation Improvement Program Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation This item is scheduled for a Public Hearing on May 22, 2018. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2019-2021), but not the last 3 years (2022-2024). RCW 35.77.010 and 36.81.121 require that each city update and adopt their TIP prior to adoption of the budget. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after it has been approved by City Council. Some of the projects in the TIP are shown as funded through secured or unsecured State and Federal grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2022. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for State and Federal funding. The majority of projects in the 2019-2024 TIP are identified in the 2015 Transportation Plan. This overview serves as an introduction to the 2019-2024 TIP and a Public Hearing is scheduled for the May 22, 2018 City Council meeting. Attachments: Draft 2019-2024 TIP Resolution 7.2 Packet Pg. 145 City of EdmondsSix Year Transportation Improvement Program (2019-2024)Grant Opportunity Project(2019-2024)Project NamePurposePhase(s) Total Cost Source(s) 2019 2020 2021 2022 2023 2024New Projects (not in 2018-2023 TIP)Recently sumbitted grant / soon to be submittedSecured grant funding (shown in last year's TIP)Recently secured Grant (not shown in last year's TIP)Preservation/Maintenance Projects:1. Annual Street Preservation Grind pavement, overlay, chip seal, Possible Grant Engineering $750,000 (Federal, unsecured)$750,000 Program& & $4,200,000 (Fund 125, Fund 126) $700,000 $700,000 $700,000 $700,000 $700,000 $700,000and slurry seal Local Funds Construction $8,366,000 (Local, unidentified) $1,300,000 $1,300,000 $1,360,000 $1,420,000 $1,486,000 $1,500,0002. 76th Ave. W OverlayGrind pavement, overlay Possible Grant Engineering $750,000 (Federal, unsecured)$112,000 $638,000from 196th St. SW to Olympic View Dr. and& & $0 (State) stormwater improvements Local Funds Construction $250,000 (Local, General Fund)$38,000 $212,0003. 84th Ave. W Overlay fromSecured grant $595,200 (Federal, secured) $595,200220th St. SW to 212th St. SW Grind pavement, overlay, and stormwater improvements & Construction $0 (State)$700,000 (Local, Fund 422) $700,000Local Funds $184,800 (Local, General Fund) $184,8004. Citywide SignalUpgrade traffic signal cabinets andEngineering $0 (Federal)ImprovementsLocal Funds & $0 (State) improve technologyConstruction$450,000(Local)$100,000$100,000$100,000$50,000$50,000$50,0005. Puget Dr. @ OVD Signal UpgradesPossible grant Engineering $250,000 (Federal, unsecured)$37,500 $212,500Upgrade traffic signal& & $0 (State)Local Funds Construction $250,000 (Local)$37,500 $212,5006. 100th Ave. W @ 238th St. SW Rebuild traffic signal system Engineering $0 (Federal)Signal Upgradeswith new signal mast arms, cabinet, and Possible Grant & $765,000 (State, unsecured)$765,000video detectionConstruction$0(Local)7. Main St. @ 3rd Signal UpgradesPossible grant Engineering $287,500 (Federal, unsecured)$37,500 $250,000Upgrade traffic signal & & $0 (State)Local Funds Construction $87,500 (Local)$37,500 $50,000TOTAL$3,580,000 $2,100,000 $2,310,000 $3,860,000 $3,486,000 $2,550,000Safety / Capacity Projects:8. SR-99 Gateway / RevitalizationInstall gateway elements and safety improvements Secured Grant, Engineering $22,000,000(Federal, unsecured)$1,000,000$1,000,000$9,000,000$9,000,000$2,000,000along the SR-99 Corridor.Possible Grant, andROW, &$9,850,000(State, secured)$150,000$700,000$1,500,000$2,000,000$5,500,000Local Funds Construction$290,000(Fund 125, Fund 126)$290,0009. 76th Ave. W @ 220th St. SW IntersectionRe-design intersection to reduce intersection delay andPossible Grant$7,358,000(Federal, unsecured)$501,000$1,031,000$5,826,000improve level of service (LOS). Various utility &Construction$0(State)Improvementsimprovements are also included in the project. Local Funds$1,148,000(Local)$78,000$161,000$909,00010. 76th Ave, W @ 212th Intersection Re-design intersection to reduce intersection delay and$10,000(Federal, secured)$10,000improve level of service (LOS). Various utility Secured GrantConstruction$0(State)Improvementsimprovements are also included in the project. $0(Local)11. 228th St. SW. from Widen roadway to add two-way left turn lane along stretch or Possibe grant $50,000 (Federal, unsecured)$50,000Hwy. 99 to 95th Pl. Wleft turn lanes at specific intersections. & Engineering $0 (State) Install sidewalk and bike lanes. Local Funds $50,000 (Local)$50,00012. SR 524 (196th St. SW) @Design intersection improvements and addition of guardrail on Engineering $0 (Federal)88th Ave W. Intersection the west side of intersection due to 12' vertical drop (grade. $122,000 (State, unsecured)$122,000Improvements adjustment to improve sight distance to be considered). Possible Grant $71,000 (Local, traffic impact fees)$71,000ROW acquisitionROW $0 (Federal)$87,500 (State, unsecured)$87,500& $87,500 (Local)$87,500Complete intersection improvements$585,000 (Federal, unsecured)$585,000Local Funds Construction $0 (State) $0 (Local)13. Main St. @ 9th Ave. Installation of traffic signal or mini-roundabout. Possible grant Engineering $758,000 (Federal, unsecured)$88,000 $670,000& & $0 (State)Local Funds Construction $153,000 (Local, Traffic Impact Fees) $30,000$18,000 $105,000Page 17.2.aPacket Pg. 146Attachment: Draft 2019-2024 TIP (Briefing of the 2019-2014 TIP) City of EdmondsSix Year Transportation Improvement Program (2019-2024)Grant Opportunity Project(2019-2024)Project NamePurposePhase(s) Total Cost Source(s) 2019 2020 2021 2022 2023 202414. Hwy. 99 @ 212th St. SW Widen 212th St. SW to add a WB and EB left turn lane. Possible Grants Engineering, $2,427,000 (Federal, unsecured)$152,000 $943,000 $1,332,000Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, & $0 (State)movements (shared jurisdiction with City of Lynnwood) Local Funds Construction $379,000 (Local w/ City of Lynnwood)$23,000 $148,000 $208,00015. Hwy. 99 @ 216th St. SW Widen 216th St. SW to add a WB and EB left turn lane. Possible Grants Engineering, $2,021,000 (Federal, unsecured)$142,000 $289,000 $1,590,000Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, & $0 (State)movements. Local Funds Construction $314,000 (Local, w/ City of Lynnwood)$22,000 $45,000 $247,00016. Hwy. 99 @ 220th St. SW Widen 220th St .SW to add westbound right turn lane and Possible Grants Engineering, $2,783,000 (Federal, unsecured)$152,000 $939,000 $1,692,000Intersection Improvements Hwy. 99 to add 2nd southbound left turn lane. & ROW, & $0 (State)Local Funds Construction $432,000 (Local, w/. City Mountlake Terrace)$23,000 $146,000 $263,00017. Hwy. 99 @ 234th St. SW Install new traffic signal at Hwy. 99 @ 234th St. SW. Possible Grants Engineering, $1,650,000 (Federal, unsecured)$150,000 $750,000 $750,000Intersection Improvements& ROW, & $0 (State)Local Funds Construction $1,650,000 (Local)$150,000 $750,000 $750,00018. SR-104 @ 226th St. SW / 15th St. SW Extend SR-104 Westbound left turn lane and complete Possible Grants Engineering, $179,000 (Federal, unsecured)$15,000 $164,000Intersection Improvements bicycle improvements with traffic signal & & $0 (State)improvements. Local Funds Construction $15,000 (Local)$15,000Possible Grants Engineering, $0 (Federal, unsecured)$543,000& & $0 (State)Local Funds Construction $0 (Local)$125,00020. SR-104 @ 95th Pl. W Provide C-Curb with left turn channelization Possible Grants Engineering, $207,500 (Federal, unsecured)$32,500 $175,000Intersection Improvementsfor access management. & & $0 (State)Local Funds Construction $37,500 (Local)$5,000 $32,50021. SR-104 @ 238th St. SWInstall traffic signal and other Possible Grants Engineering, $1,157,000 (Federal, unsecured)$173,000 $984,000Intersection Improvements intersection improvements. & ROW, & $0 (State)Local Funds Construction $181,000 (Local)$27,000 $154,000TOTAL$480,000 $1,700,000 $3,079,000 $14,240,500 $27,704,500 $9,517,000Pedestrian Projects:22. Sunset Ave. Walkway Provide walkway on the west side of Sunset Av., Secured Grant, Engineering, $44,000 (Federal, secured)$44,000from Bell St. to Caspers St.w/ various utility upgrades. $687,000 (Federal, unsecured)$687,000Unsecured Grant, & and $650,000 (Local, Fund 421)$75,000 $575,000$800,000 (Local, Fund 422)$100,000 $700,000$200,000 (Local, Fund 423)$50,000 $150,000Local Funds Construction $692,000 (Local)$5,000 $687,00023. Citywide Pedestrian Install flashing pedestrian beacons, HAWK signal, or pedestrian Engineering, $1,200,000 (Federal, secured) $1,200,000Crossing Enhancements crossing enhancements at existing signal at various Secured Grant ROW, & $0 (State)locations throughout the City.Construction $0 (Local)24. Dayton St. Walkway from 7th Ave. S to Install missing sidewalk links on the south side of Dayton St. Design $0 (Federal)8th Ave. Sfrom 7th Ave. S to 8th Ave. S Possible Grant & $250,000 (State, unsecured) $250,000Construction $0 (Local)25. Maplewood Walkway from Main St. to Install sidewalk on Maplewood St. from Main St. to 200th St. SW, Engineering $1,591,000 (Federal, unsecured)$100,000 $130,000 $1,361,000200th St. SW creating connection to Maplewood Elementary and Yost Park. Possible Grant & $0 (State)Construction $0 (Local)26. Elm Way Walkway from 8th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating Engineering $637,000 (Federal, unsecured)$167,000 $470,000to 9th Ave. Sconnections to Westgate and Sherwood Elementary Schools. Possible grant & $0 (State)Construction $193,000 (Local, Fund 422)$38,000 $155,00027. 80th Ave. W Walkway from Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW, Engineering $1,449,000 (Federal, unsecured)$100,000 $110,000 $1,239,000 212th St. SW to 206th St. SWcreating connections to Chase Lake and College Place Possible Grant & $0 (State)Elementary Schools. Construction $0 (Local)28. 80th Ave. W Walkway from Install sidewalk on 80th Ave. W from 188th St. SW to Olympic View Dr.Possible Grant Engineering $1,506,000 (Federal, unsecured)$315,000 $1,191,000188th St. SW to Olympic View Dr.creating connections to Seaview& & $0 (State)Elementary School. Local Funds Construction $629,000 (Local, Fund 422)$125,000 $504,00029. 95th Pl. SW Walkway from Install sidewalk on 95th Pl. W from Possible Grant Engineering $0 (Federal)224th St. SW to 220th St. SW224th St. SW to 220th St. SW & & $468,000 (State, unsecured)$80,000 $388,000to improve pedestrian safety. Local Funds Construction $117,000 (Local)$20,000 $97,00019 Westgate / SR-104 @ 100th Ave. W Intersection Access ManagementProvide safety improvements within proximity to the intersection by providing better access management on all approachesPage 27.2.aPacket Pg. 147Attachment: Draft 2019-2024 TIP (Briefing of the 2019-2014 TIP) City of EdmondsSix Year Transportation Improvement Program (2019-2024)Grant Opportunity Project(2019-2024)Project NamePurposePhase(s) Total Cost Source(s) 2019 2020 2021 2022 2023 202430. 232nd St. SW from 100th Ave. W to Install sidewalk on one side of 232nd St. SW Possible Grant Engineering $1,055,000 (Federal, unsecured)$100,000 $955,000SR-104& & $0 (State)Local Funds Construction $250,000 (Local)$100,000 $150,00031. 236th St. SW Walkway from SR-104 to Provide sidewalk on one side of 236th St. SW Possible Grant Engineering $697,500 (Federal,unsecured)$106,500 $591,00097th Pl. W& & $0 (State)Local Funds Construction $697,500 (Local)$106,500 $591,00032. 84th Ave. W Walkway from 238th St. SW to Provide sidewalk on one side of 84th Ave. W Possible GrantEngineering $45,000 (Federal,unsecured)$45,000234th St. SW& & $0 (State) Local Funds Construction $45,000 (Local)$45,00033. 2nd Ave. S Walkway from James St. Engineering $0 (Federal)to Main St. Provide sidewalk along short missing link. Local Funds Only & $0 (State)Construction $30,000 (Local)$30,00034. 218th St. SW WalkwayPossible Grant Engineering $615,000 (Federal, unsecured)$100,000 $515,000Install sidewalk along missing link & & $0 (State)from 76th Ave. W to 84th Ave. WLocal Funds Construction $600,000 (Local)$100,000 $500,00035. Wanut St. Walkway Engineering $0 (Federal)Install sidewalk along short missing link Possible Grant & $105,000 (State, unsecured)$105,000from 3rd Ave. to 4th Ave. Construction $0 (Local)36. 216th St. SW Walkway from Hwy. 99 Install 300' sidewalk on the north side of 216th St. SW Possible Grant Engineering $137,000 (Federal, unsecured)$137,000to 72nd Ave. W& & $0 (State)from Hwy. 99 to 72nd Ave. W Local Funds Construction $20,000 (Local)$20,00037. 4th Ave. Corridor Enhancement Create corridor improvements to encourage pedestrian Possible Grant Engineering $3,450,000 (Federal, unsecured) $50,000 $50,000 $1,000,000 $2,350,000Walkwayactivity along 4th Ave. N from Main St. to & & $0 (State)3rd Ave. N (from Downtown retail to Edmonds Center for the Arts) Local Funds Construction $675,000 (Local, Fund 125) $50,000 $50,000 $150,000 $425,00038. Audible Pedestrian Install Audible Pedestrian Signals (APS) at various signalized $0 (Federal)Signalsintersections throughout the City Local Funds Construction $0 (State)$60,000 (Local)$20,000 $20,000 $20,00039. Minor Sidewalk Complete sidewalk missing links (from Short Walkway list of Engineering $0 (Federal)Program 2015 Transportation Plan or other identified projects) Local Funds & $0 (State)Construction $600,000 (Local, General Fund) $200,000 $200,000 $200,00040. ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where Possible Grant Engineering $0 (Federal)facilities don't exist nor meet current standards & &$500,000 (State, unsecured)$250,000 $250,000Local FundsConstruction$750,000(Local, General Fund)$250,000$250,000$250,000TOTAL$1,550,000 $100,000 $0 $3,684,000 $10,671,000 $5,440,000Traffic Calming / Non-Motorized Transportation Safety Projects:41. Traffic Calming Program / Traffic circles, speed cushions,Engineering $0 (Federal) Non-Motorized Transportation radar feedback signs, bulb-outs, etc. Local Funds only & $0 (State)SafetyConstruction $60,000 (Local, General Fund) $20,000 $20,000 $20,000Ferry / Waterfront Projects42. Ferry Storage Improvements from Provide additional ferry storage area closer to the Ferry Terminal Engineering $357,000 (Federal, unsecured)$357,000Dayton St. to Pine St. (through striping revisions / C-Curb addition...). Possible Grant & $0 (State)Construction $0 (Local)43. Edmonds Waterfront Provide Waterfront Access issues during emergencies, during at-grade Engineering, $0 (State, unsecured)Connectorcrossing conflicts along BNSF rail lines, constant access to / from theSecured Grant and ROW, & $6,000,000 (State, secured)$900,000 $1,000,000 $2,000,000 $2,100,000Ferry Terminal to Edmonds St. and pedestrian / bicycle access.Construction $22,000,000 (Federal, unsecured)$11,000,000 $11,000,000Local Funds $0 (Local, Fund 125, Fund 126)TOTAL $900,000 $1,000,000 $2,000,000 $2,457,000 $11,000,000 $11,000,000Traffic Planning Projects: 44. Citywide Complete an compliance evaluation of all existing ADAEngineering $0 (Federal)Transition Plan curb ramps, as well as long range plan on how to address Local Funds Only & $0 (State)those defficiencies. Planning $150,000 (Local, General Funds)$150,00045. Pavement Rating Analyse the pavement condition of all arterial, collector, $0 (Federal)Study and local streets to determine the stretches to be repaved Local Funds Only Planning $0 (State)as part of future annual overlays.$0 (Local / General Funds) $30,000$30,000Page 37.2.aPacket Pg. 148Attachment: Draft 2019-2024 TIP (Briefing of the 2019-2014 TIP) City of EdmondsSix Year Transportation Improvement Program (2019-2024)Grant Opportunity Project(2019-2024)Project NamePurposePhase(s) Total Cost Source(s) 2019 2020 2021 2022 2023 202446. Transportation Plan UpdateEngineering $0 (Federal)Update Transportation Plan Local Funds Only & $0 (State)Planning $175,000 (Local)$175,000TOTAL $0 $30,000 $175,000 $0 $180,000 $0Total$124,126,000$7,210,000$4,930,000$7,564,000$24,261,500$53,061,500$28,527,000Total Federal$1,855,200 $1,050,000 $1,613,000 $14,525,500 $37,469,000 $23,319,000Total Federal (Secured)$1,795,200 $0 $0 $44,000 $0 $0Total Federal (Unsecured)$50,000 $1,050,000 $112,000 $14,525,500 $37,469,000 $23,319,000Total State$1,300,000 $1,700,000 $3,500,000 $5,422,000 $5,975,500 $250,000Total State (Secured)$1,050,000 $1,700,000 $3,500,000 $4,100,000 $5,500,000 $0Total State (Unsecured)$250,000 $0 $0 $1,322,000 $475,500 $250,000Total Local Fund$3,354,800$2,180,000$2,451,000$4,314,000$9,617,000$4,958,000Total Local (Fund 112)$100,000 $100,000 $353,000 $817,000 $3,828,000 $1,570,000Total Local (Fund 125 / Fund 126) $1,040,000 $750,000 $700,000 $850,000 $1,125,000 $700,000Toal Local (Fund 421)$0 $0 $0 $75,000 $575,000 $0Total Local (Fund 422)$700,000 $0 $0 $263,000 $1,359,000 $0Total Local (Fund 423)$0 $0 $0 $50,000 $150,000 $0Total Local with other jurisdictions$0 $0 $0 $68,000 $339,000 $718,000Total Local (Traffic Impact Fees)$30,000 $0 $0 $89,000 $105,000 $0Total Local (General Fund)$184,800 $30,000 $38,000 $682,000 $650,000 $470,000Total Local (unidentified)$1,300,000 $1,300,000 $1,360,000 $1,420,000 $1,486,000 $1,500,000Page 47.2.aPacket Pg. 149Attachment: Draft 2019-2024 TIP (Briefing of the 2019-2014 TIP) - 1 - RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE 2019-2024 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant to the requirements of RCW 35.77.010 and 36.81.121 to be effective on May 23, 2018 and to continue in full force and effect until amended. A copy of such Transportation Improvement Program for the years 2019 to 2024 is attached hereto as Exhibit A and incorporated by this reference as fully as if herein set forth. Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of Transportation. 7.2.b Packet Pg. 150 Attachment: Resolution (Briefing of the 2019-2014 TIP) - 2 - RESOLVED this ___ day of ________________, 2018. APPROVED: MAYOR, DAVE O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 7.2.b Packet Pg. 151 Attachment: Resolution (Briefing of the 2019-2014 TIP) City Council Agenda Item Meeting Date: 05/8/2018 WAVE Cable Fanchise Agreement Renewal Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 19, 2013, Council approved Ordinance No. 3911, granting Astound Broadband, LLC, a Non- Exclusive Franchise to Install Operate, and Maintain a Fiber Optic Telecommunications System. Staff Recommendation Forward this item to the May 15, 2018 City Council meeting. Narrative The City Attorney will present the proposed franchise renewal agreement with WAVE Cable (previously Astound Broadband, LLC) and be available to answer questions. Attachments: WAVE Franchise Renewal WAVE Franchise Agreement (Existing) 7.3 Packet Pg. 152 City of Edmonds Ordinance No. ______ 1 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO ASTOUND BROADBAND, LLC, DBA WAVE AN EXTENSION AND CONTINUATION OF ITS NON-EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A FIBER OPTIC TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG AND ACROSS THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS AND CONDITIONS WITH RESPECT THERETO AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds, Washington (the “City”) granted Astound Broadband, LLC dba Wave (the “Franchisee”) a non-exclusive franchise (the “Franchise”) to install, operate and maintain a fiber optic telecommunications system in, on, over and upon, along and across the City’s public rights-of-way under City Ordinance Number 3911 effective March 1, 2013; WHEREAS, since receiving the Franchise, Grantee has substantially complied with all terms of the Franchise and the ordinances of the City; WHEREAS, the City Council finds it desirable for the welfare of the City and its residents that the Franchise be continued and extended under the terms of this Ordinance; WHEREAS, the City Council has the authority under state law to grant franchises for the use of its streets and other public properties; and WHEREAS, the City is willing to grant a continuation and extension of the Franchise; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: 1. Extension of the Franchise Term. The term of the Franchise is extended until March 1, 2023. 2. Effective Date. This Ordinance shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. 7.3.a Packet Pg. 153 Attachment: WAVE Franchise Renewal (WAVE Cable Fanchise Agreement Renewal) City of Edmonds Ordinance No. ______ 2 3. Notice to Franchisee. Section 26 of the Franchise is hereby amended to include the following addressees as additional persons receiving notices or information required or permitted under the Franchise on behalf of Franchisee: Astound Broadband, LLC c/o RCN Telecom 650 College Road East, Ste, 3100 Princeton, NJ 08540 Attn: Regulatory Department Astound Broadband, LLC c/o RCN Telecom 105 West First Street South Boston, MA 02127 Attn: Regulatory Department 4. Section 1 (Definitions) shall be amended as follows: c. “Communication Service” shall mean any wireline telecommunications services , telecommunications capacity, or dark fiber, provided by the Franchisee using its Facilities, either directly or as a carrier for its subsidiaries, Affiliates, or any other person engaged in Communication Services, including, but not limited to, the transmission of voice, data or other electronic information, facsimile reproduction, burglar alarm monitoring, meter reading and home shopping, or other subsequently developed technology that carries an electronic signal over fiber optic cable. Communication Service shall also include non-switched, dedicated and private line, high capacity fiber optic transmission services to firms, businesses or institutions within the City. However, Communications Services shall not include the provision of cable television, open video, or similar services, as defined in the Communications Act of 1934, as amended, for which a separate franchise would be required, or Personal Wireless Services as defined by RCW 35.99.010(4), or any radio or mobile services; provided that nothing in this franchise shall prohibit the provision of microwave point-to-point service or local wireless service within a customer premises. i. “Public Way” shall mean land acquired or dedicated for public roads and streets in the City, but does not include: (a) State highways; 7.3.a Packet Pg. 154 Attachment: WAVE Franchise Renewal (WAVE Cable Fanchise Agreement Renewal) City of Edmonds Ordinance No. ______ 3 (b) Land dedicated for roads, streets, and highways not opened and not improved for motor vehicle use by the public; (c) Structures, including poles and conduits, located within the right-of-way; (d) Federally granted trust lands or forest board trust lands; (e) Lands owned or managed by the state parks and recreation commission; or (f) Federally granted railroad rights-of-way acquired under 43 U.S.C. Sec. 912 and related provisions of federal law that are not open for motor vehicle use. 5 Section 7(G) (Relocation) shall be amended as follows: G. Franchisee shall be responsible for its costs and expenses for any relocation consistent with ECDS Section 18.05.060. 6. No Other Amendments. Except as expressly modified by this Ordinance, all terms, conditions and provisions of the Franchise shall continue in full force and effect as set forth therein. 7. Severability. If any provision of this Ordinance is held to be illegal, invalid or unenforceable under present or future laws, such provision shall be fully severable. This Ordinance shall be construed and enforced as if such illegal or otherwise unenforceable provision had never comprised a part hereof. The remaining provisions of this Ordinance shall remain in full force and effect and shall not be affected. Furthermore, in lieu of such illegal, invalid or unenforceable provision there shall be added automatically as part of this Ordinance a legal, valid and enforceable provision as similar in terms and intent to such illegal, invalid or unenforceable provision as may be legally possible. 8. Notice and Procedural Requirements. The Franchise was made, passed and adopted in accordance with all applicable notice and procedure requirements under all laws applicable to the City, and with all applicable notice and procedure requirements, and do not conflict with the laws of the State of Washington or the laws, ordinances, resolutions and other regulations of the City, as presently in effect or as the same were in effect at the time the particular action was taken. 9. Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. IN WITNESS WHEREOF, this Ordinance is made, passed and adopted in accordance with the notice and procedure requirements of the laws of the State of Washington governing the activities of cities, and in accordance with the notice and procedure requirements prescribed by the City of Edmonds, Washington. 7.3.a Packet Pg. 155 Attachment: WAVE Franchise Renewal (WAVE Cable Fanchise Agreement Renewal) City of Edmonds Ordinance No. ______ 4 CITY OF EDMONDS Mayor Attest: Approved as to Form: City Clerk City Attorney 7.3.a Packet Pg. 156 Attachment: WAVE Franchise Renewal (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 157 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 158 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 159 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 160 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 161 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 162 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 163 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 164 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 165 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 166 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 167 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 168 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 169 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 170 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 171 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 172 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 173 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 174 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 175 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 176 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 177 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) 7.3.b Packet Pg. 178 Attachment: WAVE Franchise Agreement (Existing) (WAVE Cable Fanchise Agreement Renewal) City Council Agenda Item Meeting Date: 05/8/2018 Presentation of the Traffic Impact Fee Annual Report Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History For information only. Staff Recommendation Forward this item to the May 15, 2018 consent agenda for information. Narrative In 2004, the City authorized the collection of Traffic Impact Fees to help pay for transportation projects that are needed to serve new growth and development. Pursuant to Section 3.36.080(C) of the Edmonds City Code (ECC), Attachment 1 is an accounting of the Traffic Impact Fee Fund for 2017. The City collected a total of $372,481 in traffic impact fees during 2017. These revenues combined with the 2017 beginning fund balance of $219,445 resulted in a total available funding of $591,926. On the expense side and in accordance with section 3.36.100 of the ECC, the traffic impact fee fund paid $40,711 for the annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project. In 2018, traffic impact fee revenue will pay for construction costs from the 76th Ave/212th St. Intersection Improvements Project and the preliminary design study for the future intersection improvements at 76th Ave and 220th St. Attachments: 2017 Traffic Impact Fee Log 7.4 Packet Pg. 179 2017 Page 1 2017 Applicant Site Address Bus. License Building Permit Fund Name Reference Transferred Total Beginning Balance $219,445.48 01/13/17 BLD20161004 REC068519 Swerk vacant SFR X $1,196.3318816 OVD $220,641.81 01/24/17 BLD20160344 REC068601 Select Homes vacant SFR X $1,196.338721 218th St SW $221,838.14 01/30/17 BLD20160815 REC068660 Rowan vacant SFR X $2,873.60 7524 180th St SW $224,711.74 02/10/17 BLD20161238 REC068798 Select Homes vacant SFR X $2,873.60 23922 104th Ave W $227,585.34 02/10/17 BLD20161239 REC068799 Select Homes vacant SFR X $1,196.3323924 104th Ave W $228,781.67 02/10/17 BLD20161240 REC068800 Select Homes vacant SFR X $1,196.3313926 104th Ave W $229,978.00 03/20/17 BLD20161658 REC069100 Highpoint Investments vacant SFR X $2,873.6022936 102nd Pl W $232,851.60 03/20/17 BLD20161383 REC069101 Highpoint Investments vacant SFR X $2,873.60 22936 102nd Pl W $235,725.20 03/20/17 BLD20161384 REC069102 Highpoint Investments vacant SFR X $2,873.60 22936 102nd Pl W $238,598.80 03/20/17 BLD20161385 REC069103 Highpoint Investments vacant SFR X $2,873.6022936 102nd Pl W $241,472.40 03/20/17 BLD20161386 REC069104 Highpoint Investments vacant SFR X $2,873.6022936 102nd Pl W $244,346.00 04/26/27 BLD20161659 REC069391 Highpoint Investments vacant SFR X $2,873.6022936 102nd Pl W $247,219.60 05/10/17 BLD20160598 REC069524 Brackett's Corner SFR 14 new SFRs' demo 1 SFR and Office X $6,231.6421216 80th Ave W $253,451.24 05/10/17 BLD20160604 REC069537 Brackett's Corner SFR $1,196.33 21274 80th Ave W $254,647.57 05/10/17 BLD20160605 REC069539 Brackett's Corner SFR $1,196.33 21276 80th Ave W $255,843.90 Transportation Impact Fee Receipts and Funds Transfer Data Record Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS TRANSFERS Date Permit Number Receipt Number Previous ITE Land Use New ITE Land Use Notes Fee Collected With: Fee Amount 7.4.a Packet Pg. 180 Attachment: 2017 Traffic Impact Fee Log (Traffic Impact Fee Report) 2017 Page 2 2017 Applicant Site Address Bus. License Building Permit Fund Name Reference Transferred Total Transportation Impact Fee Receipts and Funds Transfer Data Record Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS TRANSFERS Date Permit Number Receipt Number Previous ITE Land Use New ITE Land Use Notes Fee Collected With: Fee Amount 05/25/17 BLD20161496 REC069711 Vehrs vacant SFR X $2,873.60 456 Forsyth Ln $258,717.50 06/05/17 BLD20160902 REC069791 Crabtree vacant SFR X $2,873.60 19205 Olympic View Dr $261,591.10 06/29/17 BLD20161468 REC070040 Nichols vacant SFR X $2,873.609810 235th Pl SW $264,464.70 06/30/17 GJ 170111 PWTF Annual Loan Payment -$40,711.10 $223,753.60 07/11/17 BLD20161717 REC070151 2JG LLC vacant SFR X $1,196.339401 234th St SW $224,949.93 07/25/17 BLD20170208 REC070275 Echelbarger vacant SFR X $2,873.60 303 Caspers Street $227,823.53 07/25/17 BLD20170098 REC070277 Echelbarger vacant SFR X $2,873.60 305 Caspers Street $230,697.13 08/07/17 BLD20150294 REC070416 Top Pot addition Commercial $1,059.52 150 Sunset $231,756.65 08/21/17 BLD20170790 REC070569 Echelbarger vacant SFR X $2,873.60309 Caspers Street $234,630.25 09/18/17 BLD20170845 REC070814 Echelbarger vacant SFR X $2,873.60301 Caspers Street $237,503.85 09/19/17 BLD20161684 REC070834 Magic Toyota New Commerical $85,058.40 21300 Highway 99 $322,562.25 09/20/17 BLD20161346 REC070850 Geers vacant SFR X $1,196.33 9338 232nd St SW $323,758.58 09/20/17 BLD20161347 REC070851 Geers vacant SFR X $1,196.33 9340 232nd St SW $324,954.91 09/20/17 BLD20161348 REC070852 Geers vacant SFR X $1,196.339342 232nd St SW $326,151.24 09/25/17 BLD20170680 REC070878 Select Homes vacant SFR X $2,873.608820 218th St SW $329,024.84 09/25/17 BLD20170549 REC070890 Pelagos Homes - Dietz vacant SFR X $2,873.60 742 Daley Street $331,898.44 7.4.a Packet Pg. 181 Attachment: 2017 Traffic Impact Fee Log (Traffic Impact Fee Report) 2017 Page 3 2017 Applicant Site Address Bus. License Building Permit Fund Name Reference Transferred Total Transportation Impact Fee Receipts and Funds Transfer Data Record Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS TRANSFERS Date Permit Number Receipt Number Previous ITE Land Use New ITE Land Use Notes Fee Collected With: Fee Amount 10/18/17 BLD20161252 REC071076 Rorys Change of Use - SFR to Comm.Commercial $3,085.64 110 Sunset Ave $334,984.08 10/19/17 BLD20161366 REC071093 Beach Walk Apartments New Apartment 9 units $6,989.04303 Edmonds Street $341,973.12 10/23/17 BLD20170959 REC071129 184th St Inc vacant SFR X $2,873.608634 184th St SW $344,846.72 10/27/17 BLD20170960 REC071173 184th St Inc vacant SFR X $2,873.60 8638 184th St SW $347,720.32 10/27/17 BLD20170885 REC071177 184th St Inc vacant SFR X $2,873.60 8632 184th St SW $350,593.92 11/17/17 BLD20161389 REC071383 Tiersma vacant SFR X $2,873.60 22318 92nd Ave W $353,467.52 11/27/17 BLD20171276 REC071497 Select Homes vacant SFR X $2,873.6023932 104th Ave W $356,341.12 12/01/17 BLD20171277 REC071552 Select Homes vacant SFR X $2,873.6023930 104th Ave W $359,214.72 12/11/17 BLD20171274 REC071623 Select Homes vacant SFR X $2,873.60 23936 104th Ave W $362,088.32 12/11/17 BLD20171275 REC071624 Select Homes vacant SFR X $2,873.60 23934 104th Ave W $364,961.92 12/12/17 BLD20161581 REC071646 Enfort Homes demo 1 SFR duplex X $2,873.60 7508 210th SW $367,835.52 12/12/17 BLD20161582 REC071647 Enfort Homes vacant duplex X $5,747.207510 210th St SW $373,582.72 12/20/17 BLD20161538 REC071723 Westgate Village vacant Mixed Use 91 Residential 3 Comm. Units $177,632.53 10032 Edmonds Way $551,215.25 $372,480.87 $0.00 $551,215.25 TOTAL Traffic Impact Fess collected in 2017: Interest Earned 2017 2017 YEAR-END BALANCE 7.4.a Packet Pg. 182 Attachment: 2017 Traffic Impact Fee Log (Traffic Impact Fee Report) City Council Agenda Item Meeting Date: 05/8/2018 CDBG repayment Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History See narrative. Staff Recommendation Council Committee review memo, ask questions, and forward to the consent agenda for full approval. Narrative From 1976 to 2005, the City of Edmonds (the City) received approximately $1,087,235 in Snohomish County Community Development Block Grant (CDBG) funds to rehabilitate the Edmonds Senior Center (ESC) building. In 2013, the City Council approved a Strategic Action Plan that included a Strategic Objective to develop a long-term solution for maintaining and updating the ESC. In 2015, the City Council approved a long term land lease and process for the Edmonds Senior Center to demolish the existing ESC and build a new 20,000 sq. ft. “Edmonds Waterfront Center” (EWC) on the same site. Historically, CDBG funds for rehabilitation of the ESC building have been requested by, and awarded to the City, a member of the Snohomish County Urban County Consortium. Improvements to the ESC were funded under the CDBG National Objective of benefit to low- and moderate-income persons (LMI), under “limited clientele presumed benefit.” The elderly (senior citizens) are one of the targeted populations that are presumed by the Department of Housing and Urban Development (HUD), to be LMI. Programing for senior citizens will continue at the new EWC, but will not exclusively serve senior citizens. Unless the EWC agrees to collect income data from all participants of the new EWC, and 51% or more of the participants are determined to be at or below 80% of the area median income, the new EWC is not considered an eligible CDBG use. As a result, the City is required to reimburse the County’s CDBG program in the amount of $216,720, which is program income to Snohomish County. When CDBG funds are used for improvements to real property, use of the funds requires that the improved property continue to meet a National Objective for a specific period time, which is different depending on if the agency receiving CDBG funds is a member of the Snohomish County Urban County Consortium (the Consortium) or is a non-profit agency. A Consortium member is required to use the CDBG improved property for the CDBG intended use, or another CDBG eligible use, until they no longer participate in the Consortium, plus five-years, regardless of the current condition of the property or length of time since the rehabilitation. 7.5 Packet Pg. 183 If the new use of the CDBG improved property cannot meet a National Objective, the City may retain or dispose of the property for the changed use if the recipient's (the County) CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, and improvements to, the property. Returned funds are considered CDBG program income to the County. Snohomish County Human Services Department, Housing and Community Services (HSD-HCS) worked with the local and regional HUD offices, who then consulted with HUD headquarters to determine the amount of funds required to be paid back. As a result, the City is required to reimburse the Snohomish County CDBG program in the amount of $216,720, based on the following: County Assessed Value: $387,000 - (building only) CDBG funds invested: $1,087,235 - (56%) Other City funds invested in the building: $848,053 - (44%) CDBG Funds to be repaid - $216,720 County staff recommend the PAB approve the repaid funds be allocated back to the City of Edmonds for other CDBG eligible activities. Consortium Members fall under severely restrictive requirements for the use of CDBG funds. For the Edmonds Senior Center these restrictive requirements do not serve the best interest of the seniors, the center or the city. The HUD Rules do not allow for a more reasoned approach based on years of actual use, amount of funding received, benefit already received, the degraded state of the building, and the best practice of having combined senior/community centers. Were it not for the fact that the City is a member of the Consortium, we would not be under a restrictive use requirement and would have flexibility to move forward with the new plans without paying back funds on the severely depreciated building. This recommendation allows the City and County to comply with the rules and provides a way to reinvest it back into the City’s infrastructure. The City of Edmonds has presented the county with a proposal to use the repaid CDBG program income to complete the following CDBG eligible projects: 1) 238th Street SW project, and 2) the removal of material and architectural barriers to access on 7th and Walnut Street, 6th and Walnut Street, and 7th and Alder Street in the City of Edmonds. These projects are already budgeted in fund 126. Therefore, if the City repays the County from fund 126, this award of CCDBG funds can be used to pay for these projects. Please see attached letter requesting repayment from Snohomish County. Attachments: Edmonds - ESC CDBG Process Final 7.5 Packet Pg. 184 7.5.a Packet Pg. 185 Attachment: Edmonds - ESC CDBG Process Final (CDBG repayment) 7.5.a Packet Pg. 186 Attachment: Edmonds - ESC CDBG Process Final (CDBG repayment) City Council Agenda Item Meeting Date: 05/8/2018 Presentation of an Agreement with Snohomish County for approval of CDBG Funds Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the May 15, 2018 consent agenda for approval. Staff will also recommend the Mayor be authorized to sign all subsequent contracts or amendments between Snohomish County and the City related to this project. Narrative The City of Edmonds received a CDBG grant from Snohomish County Human Services Department. This grant is intended to fund various improvements in Edmonds including rehabilitation of the traffic island on the west side of the intersection of 238th St SW and Edmonds Way (See Exhibit B). The grant will also pay for installation of ADA compliant pedestrian curb ramps on Walnut St at the intersections of 6th and 7th Avenues and the intersection of Alder St at 7th Ave (See Exhibit C). The proposed "Basic Terms and Conditions" Agreement will establish a cooperative relationship between Snohomish County and the City of Edmonds, so the City can receive the funds and move forward with the project. Attachments: Exhibit A - Basic Terms & Conditions with Snohomish County Exhibit B - ISLAND Map Exhibit C - RAMPS Map 7.6 Packet Pg. 187 BASIC TERMS AND CONDITIONS BETWEEN SNOHOMISH COUNTY AND CITY OF EDMONDS 7.6.a Packet Pg. 188 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 i TABLE OF CONTENTS I. PURPOSE .................................................................................................................. 1 II. DEFINITIONS ............................................................................................................. 1 III. ASSIGNMENT AND DELEGATION ............................................................................ 3 IV. SUBCONTRACTING .................................................................................................. 3 V. DUPLICATION OF EFFORT ...................................................................................... 5 VI. RELATIONSHIPS OF PARTIES ................................................................................. 5 VII. DEBARMENT AND SUSPENSION ............................................................................ 5 VIII. CONFLICTS OF INTEREST AND KICKBACKS ......................................................... 6 IX. COVENANT AGAINST CONTINGENT FEES ............................................................ 7 X. NONWAIVER OF COUNTY RIGHTS ......................................................................... 7 XI. PERFORMANCE STANDARDS, LICENSING AND REGISTRATION ....................... 7 XII. SERVICES PROVIDED IN ACCORDANCE WITH LAW ............................................ 8 XIII. PUBLIC RECORDS .................................................................................................... 8 XIV. COMPLIANCE WITH FUNDING SOURCE REQUIREMENTS ................................... 8 XV. PROPRIETARY SOFTWARE APPLICATIONS .......................................................... 8 XVI. COMPLIANCE WITH SNOHOMISH COUNTY HUMAN RIGHTS ORDINANCE ........ 8 XVII. NONDISCRIMINATION AND AFFIRMATIVE ACTION ............................................... 9 XVIII. NONCOMPLIANCE WITH NONDISCRIMINATION PLAN ....................................... 10 XIX. CLIENT GRIEVANCES ............................................................................................. 10 XX. CONFIDENTIALITY .................................................................................................. 11 XXI. BACKGROUND CHECKS ........................................................................................ 12 XXII. TREATMENT OF CLIENT ASSETS ......................................................................... 12 XXIII. REPORTS ................................................................................................................ 12 XXIV. MAINTENANCE OF RECORDS ............................................................................... 12 XXV. RIGHTS IN DATA ..................................................................................................... 13 XXVI. OWNERSHIP OF MATERIAL ................................................................................... 14 XXVII. OWNERSHIP OF REAL PROPERTY, EQUIPMENT AND SUPPLIES ..................... 14 XXVIII. RIGHT OF INSPECTION AND ACCESS .................................................................. 14 XXIX. TREATMENT OF ASSETS ....................................................................................... 15 XXX. PROCUREMENT STANDARDS ............................................................................... 16 XXXI. FISCAL ACCOUNTABILITY STANDARDS .............................................................. 17 XXXII. REIMBURSEMENT PROCEDURES ........................................................................ 17 7.6.a Packet Pg. 189 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 ii XXXIII. BUDGET REVISIONS .............................................................................................. 18 XXXIV. AUDIT REQUIREMENTS ......................................................................................... 18 XXXV. OVERPAYMENTS AND ASSERTION OF LIEN ....................................................... 21 XXXVI. INSURANCE ............................................................................................................. 21 XXXVII. INDEMNIFICATION .................................................................................................. 23 XXXVIII. DISPUTES ................................................................................................................ 24 XXXIX. RESPONSIBILITY .................................................................................................... 25 XL. COUNTY AUTHORITY ............................................................................................. 25 XLI. DRUG-FREE WORKPLACE ..................................................................................... 25 XLII. CHANGES AND MODIFICATIONS .......................................................................... 25 XLIII. TERMINATION OR SUSPENSION OF ANY CONTRACT ....................................... 25 XLIV. SEVERABILITY ........................................................................................................ 28 XLV. CONTRACT CLOSE-OUT PROCEDURES .............................................................. 28 XLVI. LOBBYING AND CERTIFICATION........................................................................... 28 XLVII. VENUE STIPULATION ............................................................................................. 29 XLVIII. NOTICES .................................................................................................................. 29 XLIX. ACCEPTABLE FORM OF SIGNATURE ................................................................... 29 L. SIGNATURE AUTHORIZATION FORMS ................................................................. 30 LI. SURVIVABILITY ....................................................................................................... 30 LII. ENTIRE AGREEMENT ............................................................................................. 30 LIII. ORDER OF PRECEDENCE ..................................................................................... 30 LIV. WAIVER .................................................................................................................... 30 LV. EFFECTIVE DATE AND EFFECTIVENESS OF THIS AGREEMENT ...................... 30 7.6.a Packet Pg. 190 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 1 of 31 BASIC TERMS AND CONDITIONS THIS DOCUMENT of Basic Terms and Conditions, hereinafter referred to as the “Agreement,” is entered into by and between Snohomish County, a political subdivision of the State of Washington, on behalf of its Human Services Department, hereinafter referred to as “County,” and City of Edmonds, hereinafter referred to as “Agency.” I. PURPOSE It is the purpose of this document to establish appropriate basic terms and conditions which may be incorporated by reference into subsequent contracts between the County and the Agency for social and health services funded in whole or in part by or through the County. This document has no independent force or effect. II. DEFINITIONS As used throughout this Agreement and any Contract incorporating this Agreement, unless specified otherwise, the following terms shall have the meanings set forth below: A. “Acquisition costs” shall mean that amount expended for property, excluding interest, plus, in the case of property acquired with a trade-in, the book value (acquisition cost less the amount depreciated through the date of trade-in) of the property traded in. Property which was expended when acquired has a book value of zero when traded in. B. “Agency” shall mean the entity that is a party to this Agreement, and includes the Agency’s officers, directors, trustees, employees and/or agents unless otherwise stated in this Agreement. For purposes of this Agreement, neither the Agency nor its officers, directors, trustees, employees or agents shall be considered an employee of the County. C. “Assignment” shall mean the act of transferring the rights and obligations of a party under this Agreement or any Contract to another not party to this Agreement or any Contract. D. “BARS” shall mean the “Budgeting, Accounting, and Reporting System for Counties and Cities and Other Local Governments,” as now or hereafter amended, issued by the Office of the State Auditor, State of Washington, and the BARS Manual Supplements issued by state agencies. E. “CFR” shall mean the Code of Federal Regulations. All references in this Agreement or any Contract to the CFR shall include any successor, amended, or replacement regulation. F. “Client” shall mean an individual who is eligible for or receiving services provided by the Agency in connection with any Contract. G. “Confidential Information” shall mean information that is exempt from disclosure to the public or other unauthorized persons under Chapter 42.56 RCW or other federal or state laws. Confidential Information includes, but is not limited to, Personal Information. 7.6.a Packet Pg. 191 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 2 of 31 H. “Contract” shall mean any agreement between the County and the Agency that incorporates this Agreement by reference. I. “Contractor” shall mean an entity that agrees to provide the amount and kind of services requested; provides services only for those determined to be eligible; and provides services on a fee-for-service and/or per-unit basis with contractual penalties if it fails to meet program performance standards. J. “Debarment” shall mean an action taken by a federal official to exclude a person or business entity from participating in transactions involving certain federal funds. K. “Director” shall mean the Director of the Snohomish County Human Services Department and/or the delegate authorized in writing to act on the Director’s behalf. L. “Equipment” shall mean an article of nonexpendable, tangible personal property or information technology systems and software having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. M. “HIPAA” shall mean the Health Insurance Portability and Accountability Act of 1996 (Pub. L. No. 104-191, 79 Stat. 1936), as codified at 42 U.S.C. §§ 1320d-d8, and its implementing regulations set forth at 45 CFR Parts 160 and 164. N. “Nonexpendable personal property” shall mean tangible personal property having a useful life of more than one (1) year and an acquisition cost of $500 or more per unit. O. “OMB” shall mean the federal Office of Management and Budget. P. “OMB Uniform Guidance” shall refer to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Q. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. R. “Personal property” shall mean property of any kind except real property. S. “RCW” shall mean the Revised Code of Washington. All references to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters and sections can be accessed at http://slc.leg.wa.gov/. T. “Real property” shall mean any interest in land, including land improvements, structures, and appurtenances thereto, excluding movable machinery and equipment. U. “Regulation” shall mean any federal, state, or local regulation, rule, or ordinance. V. “Secure Area” shall mean an area to which only authorized representatives of the entity possessing the Personal Information have access. Secured Areas may include buildings, rooms, or locked storage containers (such as filing cabinets) within a room, as long as access to the Personal Information is not available to unauthorized personnel. W. “Subcontract” shall mean any separate agreement or contract between the Agency and a Subagency to perform all or a portion of the duties and obligations that the Agency is obligated to perform pursuant to this Agreement or any Contract. 7.6.a Packet Pg. 192 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 3 of 31 X. “Subagency” shall mean any person, partnership, corporation, association, or organization, not in the employment of the Agency, who is performing under contract with the Agency in any tier, all or part of any services under any Contract incorporating this Agreement. Y. “Subrecipient” shall mean a non-federal entity that expends federal awards received from a pass-through entity to carry out a federal program, but does not include an individual who is a beneficiary of such a program. A Subrecipient may also be a recipient of other federal awards directly from a federal awarding agency. Z. “Supplies” shall mean all tangible personal property other than equipment. AA. “Trusted System” includes only the following methods of physical delivery: 1. Hand-delivery by a person authorized to have access to the Confidential Information with written acknowledgement of receipt; 2. United States Postal Service (USPS) first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; and 3. Commercial delivery services (e.g., FedEx, UPS, DHL) which offer tracking and receipt confirmation. BB. “Useful life” of property shall mean its useful life as based on the U.S. Department of Treasury, Internal Revenue Service, policies and regulations on depreciation for federal tax purposes, unless the Agency can document to the written satisfaction of the County some different period. CC. “WAC” shall mean the Washington Administrative Code. All references to WAC chapters or sections shall include any successor, amended or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://slc.leg.wa.gov/. III. ASSIGNMENT AND DELEGATION The Agency shall not subcontract, assign, or delegate any rights or obligations under this Agreement or any Contract, either in whole or in part, without the prior express written approval of the County and the written assumption of the Agency’s obligations by the third party. IV. SUBCONTRACTING A. The Agency shall not subcontract work or services provided under any Contract without obtaining the prior express written authorization of the County. B. Subagencies are prohibited from subcontracting for direct client services without the prior express written approval of the County. C. The Agency shall be responsible for the acts and omissions of its Subagencies. D. At the County’s request, the Agency will forward to the County copies of Subcontracts and fiscal, programmatic, and other material pertaining to Subcontracts. E. Every Subcontract entered into by the Agency under any Contract shall be in writing and incorporate the following clauses of this Agreement, with word changes where appropriate to properly identify the parties to the Subcontract: 1. Definitions; 7.6.a Packet Pg. 193 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 4 of 31 2. Assignment and delegation; 3. Subcontracting; 4. Duplication of effort; 5. Relationship of parties; 6. Debarment and suspension; 7. Conflicts of interest and kickbacks; 8. Covenant against contingent fees; 9. Performance standards, licensing and registration; 10. Services provided in accordance with law; 11. Compliance with funding source requirements; 12. Compliance with Snohomish County Human Rights Ordinance; 13. Nondiscrimination and affirmative action; 14. Noncompliance with nondiscrimination plan; 15. Client grievances; 16. Confidentiality; 17. Background checks; 18. Treatment of client assets; 19. Reports; 20. Maintenance of records; 21. Rights in data; 22. Ownership of material; 23. Ownership of real property, equipment and supplies; 24. Right of inspection and access; 25. Treatment of assets; 26. Procurement standards; 27. Fiscal accountability standards; 28. Audit requirements; 29. Insurance; 30. Indemnification; 31. Responsibility; 32. Drug-free workplace; and 33. Lobbying and certification. 7.6.a Packet Pg. 194 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 5 of 31 F. If the Agency delegates responsibility for determining service recipient eligibility to the Subagency, the Subcontract shall include: 1. A provision acceptable to the County that specifies how eligibility will be determined; 2. A provision acceptable to the County that specifies how service applicants and recipients will be informed of their right to a hearing in the case of: a. Denial or termination of service; and/or b. Failure to act upon a request for service with reasonable promptness; and 3. A provision acceptable to the County that states Subcontract termination shall not be grounds for a fair hearing for the service applicant or recipient under the terms of this section if: a. Similar services are immediately available in the County; or b. Termination was the result of termination under the clause of this Agreement captioned “Termination for Lack of Funding.” G. The obligations, which shall be set forth in any Subcontract, include: 1. Performance of the Agency’s obligations under the Subcontract; 2. Only subcontracting with entities or persons that maintain appropriate license, certification or government approvals when required; 3. Responsibility for Subagency compliance with the Subcontract terms, including reporting procedures; and 4. Seeking appropriate administrative, contractual, or legal remedies for Subagency breach of Contract terms. V. DUPLICATION OF EFFORT The Agency certifies that work to be performed under any Contract will not duplicate any work to be charged against any other contract, subcontract, or other source. VI. RELATIONSHIPS OF PARTIES The Agency will perform the services under this Agreement and any Contract as an independent contractor and not as an agent, employee, or servant of the County or any state or federal agency. The Agency, its agents and employees are not entitled to any benefits or rights enjoyed by employees of the County or any state or federal agency. The Agency shall direct and control Agency’s own activities in providing services under this Agreement, any Contract, and any Subcontract approved by the County. The County shall only have the right to ensure performance. Nothing in this Agreement or any Contract shall be construed to render the parties partners or joint ventures. VII. DEBARMENT AND SUSPENSION All Contracts awarding federal resources are subject to the provisions of federal Executive Order 12549 and federal Executive Order 12689, “Debarment and Suspension,” including any amendments, as follows: 7.6.a Packet Pg. 195 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 6 of 31 A. Agencies and Subagencies must not make any award or permit any award (contract or subcontract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under federal Executive Order 12549 and federal Executive Order 12689, “Debarment and Suspension.” Agencies shall consult and require their Subagencies at any tier, when charged as direct cost, to consult the consolidated list of “Parties Excluded from Federal Procurement and/or Nonprocurement Programs” to assure that they do not award federal grant funds to listed parties in violation of the federal Executive Orders. B. If an Agency believes that there are compelling reasons for making an award to a debarred, suspended, or voluntarily excluded person in a particular case, the Agency may apply for a waiver from this requirement, pursuant to federal Executive Order 12549. Such waivers will be granted only in unusual circumstances upon the written determination, by an authorized federal agency official, of the compelling reasons justifying the participation. C. The Agency, by signature to this Agreement and to each Contract into which this Agreement is incorporated, certifies that the Agency is not now or then presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in any Contract by any federal department or agency. D. The Agency also agrees to include the following required language in all Subcontracts into which it enters, resulting directly from the Agency’s duty to provide services under any Contract: LOWER TIER COVERED TRANSACTIONS 1. The lower tier subagency certifies, by signing this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. When the lower tier subagency is unable to certify to any of the statements in the contract, such subagency shall attach an explanation to the contract. E. The Agency shall notify the County within one (1) business day of any debarment proceedings brought against it or any of its Subcontractors. VIII. CONFLICTS OF INTEREST AND KICKBACKS A. The Agency’s employees, subagencies, and board or committee members shall not use, or give the appearance of using, their positions for the personal gain of themselves or those with whom they have family, business, or other ties. B. The Agency’s employees, subagencies, and board or committee members shall not have or acquire any interest, direct or indirect, which would conflict with the performance of services under any Contract. The Agency shall not employ or subcontract with persons who have conflicts of interest, nor appoint them as members of its governing board or advisory committee(s). C. Personnel and governing board or advisory committee policies of the Agency shall include written standards of conduct governing conflict of interest and kickbacks. 7.6.a Packet Pg. 196 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 7 of 31 D. Gratuities in the form of entertainment, gifts, or otherwise offered by the Agency or an agent or representative of the Agency to any officer or employee of the County, with a view towards securing any Contract or securing favorable treatment with respect to the awarding, amending, or the making of any determination, will render any Contract voidable at the option of the County. E. The County may, by written notice to the Agency, suspend or terminate any Contract in whole or in part if it is found that any of the following laws, or their successors, have been violated in obtaining this Agreement or any Contract, or in securing favorable treatment with respect to the awarding, amending, or the making of any determinations with respect to this Agreement, any Contract or any Contracts or Subcontracts entered by the Agency or agencies contracting with the Agency under authority of this Agreement: 1. Misconduct of Public Officers, Chapter 42.20 RCW; 2. Ethics in Public Service, Chapter 42.52 RCW; 3. Kickbacks from Public Works Employees, 18 U.S.C. § 874. F. Additionally, the County may, by written notice, suspend or terminate any Contract in whole or in part with an Agency that is a local governmental entity if it is found that the Agency has violated the Code of Ethics for Municipal Officers – Contract Interests, Chapter 42.23 RCW. IX. COVENANT AGAINST CONTINGENT FEES The Agency warrants that no person or agency has been employed or retained on a contingent fee for the purpose of seeking or obtaining this Agreement or any Contract. This does not apply to legitimate employees or an established commercial or selling agency maintained by the Agency for the purpose of securing business. In the event of breach of this clause by the Agency, the County may at its discretion: A. Terminate this Agreement and any Contract under the procedures discussed in Section XLIII without any liability; B. Deduct from the Contract price or consideration, or otherwise recover, the full amount of any such contingent fee; and C. Seek such other remedies as are legally available. X. NONWAIVER OF COUNTY RIGHTS The County’s failure to insist upon the strict performance of any provision of this Agreement or any Contract, its failure to exercise any right based upon a breach thereof, or its acceptance of any defective performance shall not constitute a waiver of any rights under this Agreement or any Contract, unless stated to be such in writing signed by an authorized representative of the County and attached to the original Agreement or Contract. XI. PERFORMANCE STANDARDS, LICENSING AND REGISTRATION A. The Agency shall comply with all applicable local, state, and federal licensing and accrediting requirements/standards and any other standards or criteria established by 7.6.a Packet Pg. 197 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 8 of 31 the County to assure the quality of services necessary for the performance of any Contract. B. The Agency shall maintain registration with the Washington State Office of the Secretary of State. XII. SERVICES PROVIDED IN ACCORDANCE WITH LAW The Agency and the County shall comply with all applicable laws, rules, ordinances, codes, and regulations of local, state, and federal governments, as now existing or hereafter enacted or amended in the performance of any Contract. XIII. PUBLIC RECORDS This Agreement and any Contract shall be considered a public document and will be available for inspection and copying by the public in accordance with the Public Records Act, chapter 42.56 RCW (the “Act”). XIV. COMPLIANCE WITH FUNDING SOURCE REQUIREMENTS The Agency shall comply with all conditions, terms and requirements of any funding source that wholly or partially funds the Agency’s work under any Contract. XV. PROPRIETARY SOFTWARE APPLICATIONS In the event the Agency accesses the County’s proprietary software applications to perform any work under any Contract, the Agency shall read and agree to the terms and conditions of the software license agreement, and shall not violate the terms and conditions of the software license agreement including, but not limited to: A. Restricting the use of the software application to employees or subcontractors; B. Not “pirating” or reverse engineering the software application; and/or C. Otherwise using the application in any way that may harm the County or violate the terms and conditions of the software license agreement. XVI. COMPLIANCE WITH SNOHOMISH COUNTY HUMAN RIGHTS ORDINANCE It is the policy of the County to reject discrimination which denies equal treatment to any individual because of his or her race, creed, color, national origin, families with children, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability as provided in Washington’s Law against Discrimination, Chapter 49.60 RCW, and the Snohomish County Human Rights Ordinance, Chapter 2.460 SCC. These laws protect against specific forms of discrimination in employment, credit transactions, public accommodation, housing, county facilities and services, and county contracts. The Agency shall comply with the substantive requirements of Chapter 2.460 SCC, which are incorporated herein by this reference. Execution of this Agreement constitutes a certification by the Agency of the Agency's compliance with the requirements of Chapter 2.460 SCC. If the Agency is found to have violated this provision, or to have furnished false or misleading information in an investigation or proceeding conducted pursuant to this Agreement or Chapter 2.460 SCC, this Agreement may be subject to a declaration 7.6.a Packet Pg. 198 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 9 of 31 of default and termination at the County's discretion. This provision shall not affect the Agency's obligations under other federal, state, or local laws against discrimination. XVII. NONDISCRIMINATION AND AFFIRMATIVE ACTION During the performance of any Contract, the Agency and its Subagencies, if any, shall comply with federal and state laws against discrimination including, where applicable, the state funding agency’s nondiscrimination plan. Nondiscrimination requirements include, but are not limited to: A. Nondiscrimination in Employment: 1. The Agency and its Subagencies, if any, shall not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, religion, national origin, creed, marital status, age, Vietnam era or other veterans’ status, or mental or physical handicap. 2. The Agency and its Subagencies, if any, shall take affirmative action to ensure that employees are treated without discrimination on the basis of race, color, sex, sexual orientation, religion or national origin, creed, marital status, age, Vietnam era or other veterans’ status, or mental or physical handicap. Such action shall include, but not be limited to, the following: promotion, demotion, transfer, termination, recruitment, advertising, training, apprenticeships, and rates of pay or other forms of compensation and benefits. 3. The Agency and its Subagencies, if any, shall agree to post in a conspicuous place available to employees and applicants, employment notices provided by the County setting forth the provisions of this nondiscrimination clause. 4. All solicitations, advertisements, or announcements for employees, volunteers, and board or advisory committee members will include reference to the Agency’s policy of nondiscrimination and affirmative action. Classified advertisements shall include the initials “EEOC/AA”. All other solicitations, advertisements, or announcements shall include the following statement: All qualified applicants will receive consideration without regard to race, color, sex, sexual orientation, religion or national origin, creed, marital status, age, Vietnam era or other veterans’ status, or mental or physical handicap. 5. All Subcontracts awarded in excess of $10,000 by the Agency or any Subagency shall contain a provision requiring compliance with federal Executive Order 11246 entitled “Equal Employment Opportunity,” as amended by federal Executive Order 11375, and supplemented by 41 CFR Chapter 60. 6. Agencies with fifty (50) or more employees and government contracts of $50,000 or more in federal funds are required by Executive Order 11246 to develop and implement a written affirmative action program. B. Nondiscrimination in Client Services: 1. The Agency and its Subagencies, if any, shall not on the grounds of race, color, sex, sexual orientation, religion, creed, national origin, marital status, age, Vietnam era or other veterans’ status, or mental or physical handicap: 7.6.a Packet Pg. 199 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 10 of 31 a. Deny, restrict, limit, or treat differently qualified individuals for the purposes of the participation in and the delivery of services and/or benefits made available to others; or b. Employ criteria or methods of selection of recipients, individually or as a class, or administering services and/or benefits that have the effect of subjecting qualified individuals to discrimination or unequal treatment. 2. The Agency and its Subagencies, if any, shall abide by all provisions of Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112, 87 Stat. 355) (the “Rehabilitation Act”), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat. 327, codified at 42 U.S.C. § 12101 et seq.) (the “ADA”), and any amendments, prohibiting discrimination against handicapped persons. 3. If subcontracting has been authorized by the County, the terms required in this Agreement and any additional appropriate safeguards against discrimination shall be included in the Subcontract and shall be binding upon the Subagency in order to prohibit discrimination or unequal treatment. The Agency shall ensure full compliance with the provisions of this clause. XVIII. NONCOMPLIANCE WITH NONDISCRIMINATION PLAN In the event of the Agency’s noncompliance or refusal to comply with the nondiscrimination provisions in this Agreement, the County may rescind, cancel, suspend, or terminate any Contract, as described in Section XLIII of this Agreement, in whole or in part, and declare the Agency ineligible for further Contracts with the County. The County may, however, give the Agency a reasonable time to cure the noncompliance, at the County’s discretion. XIX. CLIENT GRIEVANCES A. The Agency shall establish procedures through which applicants for and recipients of services under any Contract may present grievances concerning the activities of the Agency or any Subagencies related to service delivery. The procedures shall be written and submitted to the County for approval. The Agency shall record and maintain in writing all grievances and actions taken to resolve them. B. The grievance procedures shall provide applicants and recipients with a review of the Agency’s decision before representatives of the Agency. Applicants for, and recipients of, services described in the Statement of Work in any Contract shall be informed of these grievance procedures and their right to seek reconsideration from the Agency or the Division Manager for the Snohomish County Human Services Department in the case of denial or termination of services and/or failure to act upon a request for services with reasonable promptness. C. If an applicant or recipient is dissatisfied with a response to a complaint by the Agency or Division Manager for the Snohomish County Human Services Department, the applicant or recipient may request a review by the Director of the Snohomish County Human Services Department. 7.6.a Packet Pg. 200 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 11 of 31 XX. CONFIDENTIALITY A. The parties may use Personal Information and other information gained by reason of any Contract only for the purpose of the Contract. The County and Agency shall not disclose, transfer, or sell any such information to any other party, except as provided by law or, in the case of Personal Information, with the prior written consent of the person or personal representative of the person to whom the Personal Information pertains. B. The Agency shall protect and maintain all Confidential Information gained by reason of any Contract against unauthorized use, access, disclosure, modification or loss. This duty requires the Agency to employ reasonable security measures, which include restricting access to the Confidential Information by: 1. Allowing access only to staff that have an authorized business requirement to view the Confidential Information; 2. Physically securing any computers, documents, or other media containing the Confidential Information; 3. Ensuring the security of Confidential Information transmitted via fax (facsimile) by verifying the recipient phone number to prevent accidental transmittal of Confidential Information to unauthorized persons; 4. When transporting records containing Confidential Information outside of a Secure Area, do one or more of the following as appropriate: a. Use a Trusted System; and b. Encrypt the Confidential Information, including: (i) Email and/or email attachments; and (ii) Confidential Information when it is stored on portable devices or media, including, but not limited to laptop computers and flash memory devices; and 5. Sending paper documents containing Confidential Information via a Trusted System. C. To the extent allowed by law, at the end of any Contract term, or when no longer needed, the parties shall return Confidential Information or certify in writing the destruction of Confidential Information upon written request by the other party. D. Paper documents with Confidential Information may be recycled through a contracted firm, provided the contract with the recycler specifies that the confidentiality of information will be protected, and the Confidential Information destroyed through the recycling process. Paper documents containing Confidential Information require special handling (e.g., protected health information) must be destroyed through shredding, pulping or incinerations. E. The compromise or potential compromise of Confidential Information must be reported to the County contact designated on any Contract within five (5) business days of discovery for breaches of less than 500 persons’ protected data, and three (3) business days of discovery for breaches of 500 or more persons’ protected data. The 7.6.a Packet Pg. 201 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 12 of 31 parties must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law. F. The Agency may be required to provide additional safeguards and acknowledgment of recipient rights under HIPAA, in accordance with the Agency’s independent HIPAA obligations or those required by any Contract. XXI. BACKGROUND CHECKS A. Any Agency which has a Contract to provide services, housing, or otherwise care for vulnerable adults, developmentally disabled persons, juveniles, or children, or provide child day care, early learning, or early childhood education services shall ensure all staff and volunteers have a background check on file as per RCW 43.43.830-43.43.845. B. A background check must be completed at the time of employment or commencement of volunteer duties. C. If circumstances arise that cause a provider to question the need for another background check, they are encouraged to implement another check. All persons convicted of crimes listed in RCW 43.43.830 and RCW 43.43.842 are prohibited from having access to program participants. XXII. TREATMENT OF CLIENT ASSETS Unless otherwise provided in any Contract, the Agency shall ensure that any adult client receiving services from the Agency under any Contract has unrestricted access to the client’s personal property. The Agency shall not interfere with any adult client’s ownership, possession, or use of the client’s property. The Agency shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client’s age, development, and needs. Upon termination or expiration of any Contract, the Agency shall immediately release to the client and/or the client’s guardian or custodian all of the client’s personal property. This section does not prohibit the Agency from implementing such lawful and reasonable policies, procedures and practices as the Agency deems necessary for safe, appropriate, and effective service delivery (for example, appropriately restricting clients’ access to, or possession or use of, lawful or unlawful weapons and drugs). XXIII. REPORTS The Agency shall timely provide to the County and to any state or federal funding agency such financial, program, and other reports, in such formats as required by this Agreement or any Contract. XXIV. MAINTENANCE OF RECORDS A. The Agency shall retain for a period of six (6) years from the termination of any Contract unless required otherwise by law: 1. All financial, statistical, participant, and other records (including medical and treatment records) and supporting documentation; 2. All records for nonexpendable personal property; 7.6.a Packet Pg. 202 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 13 of 31 3. All records to document performance of all acts required by law, regulation, this Agreement or that Contract; 4. All records to demonstrate accounting procedures and practices that sufficiently and properly document the Agency’s invoices to the County under that Contract; and 5. All records sufficient to substantiate the Agency’s statement of its organization’s structure, tax status, capabilities, and performance. B. If any litigation or audit is initiated, or if a claim is instituted involving this Agreement or any Contract, or a Subcontract entered pursuant to any Contract, the Agency shall retain all related records until the litigation, audit, or claim has been finally resolved. XXV. RIGHTS IN DATA All documents, program materials, books, manuals, films, reports, fiscal, and other data developed by the Agency under any Contract shall be for the common use of the Agency, the County, and the entity providing the funds for any Contract, subject to the limitations herein or by further agreement of the parties, including the following: A. The Agency shall not seek patent rights, or produce inventions, original books, manuals, films, or other patentable or copyrighted materials created or developed with funds provided by any Contract without the approval of the County. As to the latter, the Agency acknowledges the County’s rights to ownership and protection of the public interest in such intellectual property and to negotiate agreements for reasonable royalty fees, administration, and protection of existing and future rights. The Agency shall not affix any restrictive markings upon any data produced with funds from any Contract, and if such markings are affixed, the County shall have the right to modify, remove, or ignore such markings. B. The County may duplicate, use, and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under a Contract. If a Contract results in any copyrightable material or inventions, the County and the entity providing the funds for that Contract reserve the right to a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials covered by copyright for governmental purposes, PROVIDED, that with respect to data not originated in the performance of the Contract, such license shall be only to the extent that the Agency has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Agency shall exert all reasonable effort to advise the County, at the time of delivery of data furnished under a Contract, of all invasions of right or privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of the Contract and not licensed under this clause. The Agency shall report to the County promptly and in written detail each notice or claim of copyright infringement received by the Agency with respect to all data delivered under a Contract. C. All books, informational pamphlets, press releases, research reports, articles, and similar public notices prepared and released by the Agency for the services provided by any Contract shall include the statement, “This project receives funding from the Snohomish County Department of Human Services.” In addition, all such notices will 7.6.a Packet Pg. 203 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 14 of 31 contain a statement acceptable to the County that the aforementioned project complies with Title VI of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d et seq., the ADA, and the Rehabilitation Act. XXVI. OWNERSHIP OF MATERIAL Material created by the Agency and paid for by the County as a part of this Agreement or any Contract shall be owned by the County and shall be “work made for hire” as defined by 17 U.S.C. § 101. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the Agency uses to perform this Agreement or any Contract, but is not created for or paid for by the County is owned by the Agency and is not “work made for hire”; however, the County shall have a perpetual license to use this material for the County’s internal purposes at no charge to the County, provided that such license shall be limited to the extent which the Agency has a right to grant such a license. XXVII. OWNERSHIP OF REAL PROPERTY, EQUIPMENT AND SUPPLIES A. Purchased by the Agency: 1. Title to all property, equipment and supplies purchased by the Agency with funds from any Contract shall vest in the Agency. When real property, or equipment with a per unit fair market value over $5,000, is no longer needed for the purpose of carrying out any Contract, or any Contract is terminated or expired and will not be renewed, the Agency shall request disposition instructions from the County. If the per unit fair market value of equipment is under $5,000, the Agency may retain, sell, or dispose of it with no further obligation. 2. When supplies with a total aggregate fair market value over $5,000 are no longer needed for the purpose of carrying out any Contract, or any Contract is terminated or expired and will not be renewed, the Agency shall request disposition instructions from the County. If the total aggregate fair market value of supplies is under $5,000, the Agency may retain, sell, or dispose of them with no further obligation. 3. Disposition and maintenance of property shall be in accordance with 45 CFR Parts 74 and 92. B. Purchased by the County: Title to property, equipment or supplies purchased by the County and provided to the Agency to carry out the activities of any Contract shall remain with the County. When real property, equipment or supplies are no longer needed for the purpose of carrying out any Contract, or any Contract is terminated or expired and will not be renewed, the Agency shall request disposition instructions from the County. XXVIII. RIGHT OF INSPECTION AND ACCESS The Agency shall provide access to its records, facilities, and personnel at all reasonable times in order to monitor and/or evaluate performance, compliance, and quality assurance under this Agreement or any Contract. Access and assistance shall be given to the 7.6.a Packet Pg. 204 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 15 of 31 County, any state, federal, or other funding agency, the State Auditor, and to any other person authorized by law. XXIX. TREATMENT OF ASSETS A. To secure the financial interest of the County in items purchased or developed with funds awarded through cost reimbursement under this Agreement or any Contract, the parties agree that: 1. Title shall remain in the County; and 2. Title to such nonexpendable personal property, which is purchased, developed, or acquired by the Agency and which is claimed as an acquisition cost, shall pass to and vest in the County upon delivery of such property by the Agency and shall not be rented, loaned, or transferred without the prior express written approval of the County. B. Unless provided otherwise by agreement of the parties, if the Agency elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost, title to such property shall remain with the Agency. An election to capitalize and depreciate or claim acquisition cost as a direct cost shall be irrevocable and must be made at the time the asset is purchased, developed, or acquired. C. Such nonexpendable personal property shall only be used by the Agency or its Subagencies in the performance of this Agreement or any Contract, unless otherwise provided herein or approved by the County. D. As a condition precedent to reimbursement for the purchase or acquisition of nonexpendable personal property, the Agency agrees to execute security instruments and other documents that are necessary for the County, state, federal, or other funding agency to protect its interest in such property in accordance with Article 9A of the Uniform Commercial Code, as codified in Title 62A RCW, including, but not limited to, completion of UCC-1, UCC-2, and UCC-3 forms. The Agency also agrees to name the County (or funding agency) as lien holder(s) on certificates of title for all motor vehicles in accordance with Title 46 RCW, unless otherwise approved by the County. E. The Agency shall submit completed certificates of title and applicable UCC forms for equipment and fixtures to the County with the claim for reimbursement on which they are claimed. The security interest shall be retained beyond the term of any Contract for the serviceable life of the property, beginning on the date of purchase, to ensure its continued use for the purpose intended. F. The Agency shall maintain records, perform inventories, and maintain control systems to prevent loss, damage, or theft of County property. The Agency shall be responsible for: 1. Performing an annual physical inventory of all nonexpendable personal property of the County in its possession or control and requiring such inventories of any Subagency that is in possession of such property provided under a Subcontract to any Contract, at the end of the Agency’s fiscal year during any Contract; 7.6.a Packet Pg. 205 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 16 of 31 2. Loss, damage and expenses, which result from negligence, willful misconduct, or lack of good faith on the part of the Agency or Subagencies or failure on the part of the Agency or Subagencies to maintain and administer the property in accordance with sound management practices; 3. Ensuring that the property will be returned to the County in like condition as furnished to or acquired by the Agency, reasonable wear and tear excepted; and 4. Notifying the County of loss, destruction, or damage to any County property and taking all reasonable steps to protect that property from further damage. G. The Agency and any Subagency shall surrender to the County all property of the County within thirty (30) calendar days after rescission, termination, cancellation, or expiration of this Agreement, or any Contract, unless otherwise mutually agreed between the Agency or Subagency and the County. H. County approval is required prior to all purchases of non-expendable personal property. XXX. PROCUREMENT STANDARDS Agencies under a cost reimbursement Contract must establish policies and procedures for all purchases of nonexpendable property with an acquisition cost in excess of $500 per unit unless stated differently in the specific terms of the Contract. The procurement system should include, but is not limited to, the following: A. A code or standard of conduct that shall govern the performance of its officers, employees, and/or agents engaged in the awarding of contracts using awarded funding. B. Provisions that ensure all procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition. C. Procedural requirements are as follows: 1. A procedure to assure the avoidance of purchasing unnecessary or duplicative items; 2. Solicitations based upon a clear and accurate description of the technical requirements of the procured items; 3. Positive efforts to utilize small and minority owned businesses; 4. A procuring instrument appropriate for the particular procurement and for promoting the best interest of the program involved; 5. Contracts made only with reasonable vendors who possess the potential ability to perform successfully under the terms and conditions of the proposed procurement; 6. Some form of price or cost analysis performed in connection with every procurement action; and 7. A system for Contract administration to ensure vendor conformance with terms, conditions, and specifications of the Contract and to ensure adequate and timely follow-up of all purchases. D. Procurement records and files for purchases shall include: 7.6.a Packet Pg. 206 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 17 of 31 1. Evidence of vendor selection or rejection; 2. The basis for the cost or price; and 3. Justification for lack of competitive bids if not obtained. E. Agencies and Subagencies under this Agreement, or any Contract, must obtain prior approval from the County to enter into sole source contracts or contracts where only one bid or proposal is received when the acquisition cost exceeds $5,000. Requests for prior approval must include a copy of the proposed contract(s) and any related procurement documents and justifications for noncompetitive procurement, if applicable. F. Agencies shall procure all materials, property, supplies or services in a manner that balances fiscal and environmental stewardship in accordance with the requirements of the Snohomish County Environmentally Preferable Purchasing and Utilization Policy Statement available for review and download on the County website. XXXI. FISCAL ACCOUNTABILITY STANDARDS A. During the Contract period, the Agency agrees to maintain financial systems which will assure the following for this Agreement and any Contract: 1. Accurate, current, and complete disclosure of all direct and indirect costs; 2. Records that identify all sources and application of funds; 3. Control and accountability for all funds, property, and other assets; 4. Procedures that ensure comparison of actual costs with approved budgets; 5. Procedures to assure timely disbursement of funds received by the Agency from the County; 6. Procedures to assure all costs are allowable, reasonable, and are properly allocated to each funding source; 7. Source documentation that supports all accounting records; and 8. Procedures for timely and appropriate resolution of audit findings and recommendations. B. All fiscal books, records, documents, reports, and other data relating to this Agreement and any Contract shall be maintained and reported in a manner consistent with BARS. C. The Agency agrees that any County, state, federal, or other funding agency; any local, state, or federal regulatory body; and the Office of State Auditor shall have full access to and right to examine any fiscal books, records, documents, and other materials relevant to this Agreement and any Contract at all reasonable times. XXXII. REIMBURSEMENT PROCEDURES A. No payment shall be made for any goods, materials, or services purchased unless the goods, materials, or services are expressly detailed within the approved Budget and Statement of Work set forth under any Contract. 7.6.a Packet Pg. 207 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 18 of 31 B. The Agency will submit monthly written claims for reimbursement for services rendered under any Contract by the tenth calendar day of the month following the month services were provided. Written claims for reimbursement received after the tenth calendar day of the month may not be processed until the following month. The County will process claims after all supporting documentation is provided in correct and proper form. C. If written claims for reimbursement are not submitted within ninety (90) calendar days of the close of the month of service provision, those claims may not be processed or paid. D. The Agency shall be notified each December by the County when final request for reimbursements for expenses incurred in that calendar year must be submitted. Billing received after that date may not be processed. E. The County reserves the right to withhold payment for services required to be performed under any Contract until required reports and/or other documents have been received. F. The Agency shall not bill the County, and the County shall not pay the Agency, if the Agency has charged or will charge the County or any other party under any other contract or agreement for the same services. XXXIII. BUDGET REVISIONS The Agency may request budget revisions which shall be in writing in a format prescribed by the County. A. Line item shifts less than ten percent (10%) of the total Contract budget do not require prior County approval. B. The following revisions require prior written approval by the County: 1. Line item shifts greater than ten percent (10%) of the total Contract budget; and 2. Line items shifts that occur during the Contract period that are cumulatively greater than ten percent (10%) of the total Contract budget. C. Budget revisions that increase Administration categories are not allowable. D. Proposed changes to the Contact budget that increase or decrease the total Contract amount or change the Statement of Work shall necessitate a written amendment to the Contract. XXXIV. AUDIT REQUIREMENTS A. Agencies are to procure audit services based on the following guidelines: 1. The Agency shall maintain its records and accounts so as to facilitate the County’s audit requirement and shall ensure that Subagencies also maintain auditable records. 2. The Agency is responsible for any audit exceptions incurred by its own organization or that of its Subagencies. 7.6.a Packet Pg. 208 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 19 of 31 3. The County reserves the right to recover from the Agency all disallowed costs resulting from the audit. 4. As applicable, the Agency required to have an audit must ensure the audits are performed in accordance with Generally Accepted Auditing Standards (GAAS), Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General, and the OMB Compliance Supplement for Single Audits of Educational Institutions and Other Nonprofit Organizations. 5. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Agency must respond to County requests for information or corrective action concerning audit issues within thirty (30) calendar days of the date of request. B. OMB Audits 1. The Agency shall follow OMB Uniform Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards. 2. If the Agency is a subrecipient of federal awards as defined by OMB, the Agency shall maintain records that identify all federal funds received and expended by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity. The Agency shall make its records available for review or audit by officials of the federal awarding agency, the General Accounting Office, and the County. The Agency shall incorporate OMB audit requirements into all Contracts between the Agency and its Subagencies that are subrecipients. The Agency shall comply with any future amendments to OMB Uniform Guidance and any successor or replacement circular or regulation. 3. The Agency shall maintain internal controls that provide reasonable assurance that the Agency is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs. 4. The Agency shall comply with the Omnibus Crime Control and Safe Streets Act of 1968 (Pub. L. 90-351, 84 Stat. 197); Title VI of the Civil Rights Act of 1964 (Pub. L. 86-449, 47 Stat. 634); the Rehabilitation Act of 1973; Title II of the ADA; Title IX of the Education Amendments of 1972 (Pub. L. 92-318, 86 Stat. 235); the Age Discrimination Act of 1975 (Pub. L. 94-135, 89 Stat. 728, codified at 42 U.S.C. § 6101 et seq.); and The Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G, and 28 CFR Parts 35 and 39. 5. If the subrecipient Agency expends $750,000 or more in federal awards from any and/or all sources, the Agency shall procure and pay for a single or program- specific audit for that year. This requirement also applies when a subrecipient Agency has received a federal loan with continuing compliance requirements, regardless of when the loan originally occurred. Upon completion of each audit, the Agency shall submit to the Federal Audit Clearinghouse the data collection form and reporting package specified in OMB Uniform Guidance. This documentation shall be submitted on the earlier of thirty (30) calendar days after receipt of the auditor’s report(s) or nine (9) months after the end of the audit period 7.6.a Packet Pg. 209 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 20 of 31 unless a longer period is agreed to in writing and in advance by the cognizant or oversight agency for audit. A copy of the audit report (including any management letters) shall also be sent to: Administrative Services Division Manager Human Services Department 3000 Rockefeller Avenue, M/S 305 Everett, WA 98201 Or emailed to: HSD.Fiscal@snoco.org 6. The Agency shall follow up on and develop corrective action plans for all audit findings, in accordance with OMB Uniform Guidance, and prepare a “Summary Schedule of Prior Audit Findings.” 7. If the Agency is a state or local government entity, the audit shall be conducted by the Office of the State Auditor, or designee of the State Auditor. Audits of non-profit organizations are to be conducted by a certified public accountant selected by the Agency in accordance with OMB Uniform Guidance. C. Other Audits 1. Agencies that expend less than $750,000 in federal awards, Agencies that are private for-profit agencies, Agencies that are solely state funded and/or Agencies that are identified as Contractors currently do not fall under the requirements of the Single Audit Act and shall have a financial audit performed by a licensed CPA, as defined by Government Auditing Standards (The Revised Yellow Book) and according to Generally Accepted Auditing Standards (GAAS). 2. The Agency must send a copy of the audit report no later than nine (9) months after the end of the Agency’s fiscal year(s) to: Administrative Services Division Manager Snohomish County Human Services Department 3000 Rockefeller Avenue, M/S 305 Everett, WA 98201 Or emailed to: HSD.Fiscal@snoco.org 3. The financial audit requirement may be waived for small Agencies, at the County’s sole discretion. a. A written request shall be mailed or emailed to the address above, detailing the justification for the waiver request. b. Within 10 working days upon receipt of the waiver request, the County will notify the Agency of its decision. If the County grants a waiver, the County will also inform the Agency of the documentation required in lieu of the financial audit. c. Should review of the required documentation raise questions or concerns, the County reserves the right to require an audit described in C.1 above. 7.6.a Packet Pg. 210 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 21 of 31 XXXV. OVERPAYMENTS AND ASSERTION OF LIEN In the event that the County establishes that overpayments or erroneous payments have been made to the Agency under any Contract, the County may secure repayment, plus interest, if any, through the filing of a lien against the Agency’s real property, or by requiring the posting of a bond, assignment of deposit, or some other form of security acceptable to the County, or by doing both. XXXVI. INSURANCE A. By the date of execution of any Contract, the Agency shall procure and maintain for the duration of any Contract, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Agency, its agents, representatives, employees, and/or subagencies. The costs of such insurance shall be paid by the Agency or subagencies. The Agency may furnish separate certificates of insurance and policy endorsements for each subagency as evidence of compliance with the insurance requirements of this Agreement and any Contract. The Agency is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Agency, its agents, employees, officers, and or subagencies to comply with the insurance requirements stated herein shall constitute a material breach of any Contract. For all coverages, each insurance policy shall be written on an “occurrence” form; except that insurance on a “claims made” form may be acceptable with prior County approval. If coverage is approved and purchased on a “claims made” basis, the Agency warrants continuation of coverage, either through policy renewals or the purchase of an extended discovery period, if such extended coverage is available, for not less than three years from the date any Contract termination, and/or conversion from a “claims made” form to an “occurrence” coverage form. By requiring such minimum insurance, the County shall not be deemed or construed to have assessed the risks that may be applicable to the Agency under any Contract. The Agency shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. Nothing contained within these insurance requirements shall be deemed to limit the scope, application and/or limits of the coverage afforded by said policies, which coverage will apply to each insured to the full extent provided by the terms and conditions of the policy(s). Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Agreement or any Contract. B. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. General Liability: Insurance Services Office form number (CG 00 01) covering COMMERCIAL GENERAL LIABILITY. 7.6.a Packet Pg. 211 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 22 of 31 2. Professional Liability: Professional Liability, Errors, and Omissions coverage. In the event that services delivered pursuant to any Contract, either directly or indirectly, involve or require professional services, Professional Liability, Errors, and Omissions coverage shall be provided. “Professional Services”, for the purpose of this section, shall mean any services provided by a licensed professional or those services that require professional standards of care. 3. Automobile Liability: In the event that services delivered pursuant to any Contract require the use of a vehicle or involve the transportation of clients by Agency personnel in Agency-owned vehicles or non-owned vehicles, the Agency shall provide evidence of the appropriate automobile coverage. Insurance Services Office form number (CA 00 01) covering BUSINESS AUTO COVERAGE, symbol 1 “any auto”; or the appropriate coverage provided by symbols 2, 7, 8, or 9. 4. Workers’ Compensation: Workers’ Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this work by applicable federal or “Other States” state law. 5. Stop Gap/Employers Liability: Coverage shall be at least as broad as the protection provided by the Workers’ Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the “Stop Gap” endorsement to the general liability policy. C. Minimum Limits of Insurance The Agency shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence by bodily injury, personal injury, and property damage, and for those policies with aggregate limits, a $2,000,000 aggregate limit. 2. Professional Liability, Errors, and Omissions: $1,000,000 per claim and in the aggregate. 3. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Except if the transport of clients by Agency personnel is involved, then Risk Management will review the appropriate amount of coverage. 4. Workers’ Compensation: Statutory requirements of the state of residency. 5. Stop Gap/Employers Liability: $1,000,000. D. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to, and approved by, the County. The deductible and/or self-insured retention of the policies shall not apply to the Agency’s liability to the County and shall be the sole responsibility of the Agency. E. Other Insurance Provisions The insurance policies required in this Agreement and any Contract are to contain, or be endorsed to contain, the following provisions: 1. Liability Policies except Professional/Errors and Omissions and Workers Compensation 7.6.a Packet Pg. 212 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 23 of 31 a. The County, its officers, officials, employees, and agents are to be covered as additional insureds as respects liability arising out of activities performed by or on behalf of the Agency in connection with any Contract (CG 2010 11/85 or its equivalent). b. The Agency’s insurance coverage shall be primary insurance as respects the County, its officers, officials, employees, and agents. Any insurance and/or self-insurance maintained by the County, its offices, officials, employees, or agents shall not contribute with the Agency’s insurance or benefit the Agency in any way. c. The Agency’s insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer’s liability. 2. All Policies Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except by the reduction of the applicable aggregate limit by claims paid, until after 45 days prior written notice has been given to the County. F. Acceptability of Insurers Unless otherwise approved by the County, insurance is to be placed with insurers with a Bests’ rating of no less than A: VIII, or, if not rated with Bests, with minimum surpluses the equivalent of Bests’ surplus size VIII. Professional Liability, Errors, and Omissions insurance may be placed with insurers with a Bests’ rating of B+VII. Any exception must be approved by the County. If, at any time, the foregoing policies shall fail to meet the above minimum requirements, the Agency shall, upon notice to that effect from the County, promptly obtain a new policy, and shall submit the same to the County, with appropriate certificates and endorsements, for approval. G. Verification of Coverage 1. The Agency shall furnish the County certificates of insurance and endorsements required by this Agreement and any Contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on forms approved by the County prior to the commencement of activities associated with any Contract. The County reserves the right to require complete, certified copies of all required insurance policies at any time. 2. If the Agency is a public entity and is insured through a State of Washington approved and recognized cooperative or pool, the County will accept a letter of coverage in lieu of a certificate of insurance. XXXVII. INDEMNIFICATION A. The Agency shall protect, defend, indemnify and hold harmless Snohomish County, its officers, elected officials, agents, employees, and any state, federal, or other 7.6.a Packet Pg. 213 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 24 of 31 funding agency from and against any and all claims, suits, actions, liability, loss, expenses, damages, and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for damage to any property or business and/or any death, injury, sickness or disability to any person, including without limitation any employee of the Agency or its Subagencies, caused by or arising out of or suffered, directly or indirectly, in connection with the performance of this Agreement or any Contract or any act, error, or omission of the Agency, Agency’s employees, agents, or Subagencies, whether by negligence or otherwise. B. The Agency shall assume the risk, liability, and pay all damage, loss, cost, and expense of any party, including its employees, arising out of the performance of this Agreement and any Contract, except that caused by the sole negligence and/or willful misconduct of Snohomish County and/or its employees acting within the scope of their employment. C. With respect to the Agency’s obligations to hold harmless, indemnify and defend provided for herein, but only as such obligations relate to claims, actions or suits filed against the County, the Agency further agrees to waive its immunity under the Industrial Insurance Act, Title 51 RCW, as respects the County only, for any injury or death suffered by the Agency’s employee(s) caused by or arising out of the Agency’s acts, errors or omissions in the performance of this Agreement and any Contract. This waiver is mutually negotiated by the parties. D. The Agency’s obligations hereunder shall include, but are not limited to, investigating, adjusting, and defending all claims alleging loss from action, error, omission or breach of any common law, statutory or other delegated duty by the Agency, Agency’s employees, agents, or Subagencies. XXXVIII. DISPUTES A. Except as otherwise provided in this Agreement or any Contract, any dispute concerning a question of fact arising under this Agreement or any Contract, which is not disposed of by consensus, shall be decided by the County through the Director of Human Services upon submission of the dispute for resolution in writing by either party. The Director shall submit his/her decision in writing and mail or otherwise furnish a copy thereof to the Agency. Participation in this dispute process shall precede any judicial or quasi-judicial action and shall be the final administrative remedy available to the parties. B. The decision of the County shall be final, but shall not preclude judicial review. Pending resolution of the dispute, the Agency shall proceed diligently with the performance of any Contract. C. A party’s written request for dispute resolution must be mailed to the Human Services Department, 3000 Rockefeller Avenue, M/S 305, Everett, WA 98201 within thirty (30) calendar days after the party could reasonably be expected to have knowledge of the issue which it now disputes and must state: 1. The disputed issues; 2. The relative positions of the parties; and 3. The Agency’s name, address, and its County contract number. 7.6.a Packet Pg. 214 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 25 of 31 XXXIX. RESPONSIBILITY Each party to this Agreement shall be responsible for the negligence of its officers, employees, agents, and Subagencies in the performance of this Agreement and any Contract. Except to the extent that it meets its obligations to perform this Agreement or any Contract through a Subagency, no party to this Agreement shall be responsible for the acts and/or omissions of entities or individuals not a party to this Agreement or any Contract. The County and the Agency shall cooperate in the defense of tort lawsuits, when possible. Both parties agree and understand that this provision may not be feasible in all circumstances. The County and the Agency agree to notify the attorneys of record in any tort lawsuit where both are parties if either County or the Agency enters into settlement negotiations. It is understood that the notice shall occur prior to any negotiations, or as soon as possible, and the notice may be either written or oral. XL. COUNTY AUTHORITY The County Executive or his/her designee shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement and any Contract on behalf of the County, provided it is in writing and signed by the County Executive or his/her designee and consistent with the requirements for changes and modifications under this Agreement and any Contract. XLI. DRUG-FREE WORKPLACE The Agency shall maintain a workplace free from alcohol and drug abuse as required by the Drug-Free Workplace Act of 1998, Pub. L. No. 105-277, 112 Stat. 2681, as amended. XLII. CHANGES AND MODIFICATIONS A. Either party may request changes, amendments, or additions to any portion of this Agreement or any Contract. Except as provided in Section XLII-B below, no such changes, amendments, or additions to any portion of this Agreement or any Contract shall be valid or binding upon either party unless it is in writing and executed by both parties. Only personnel authorized to bind each of the parties shall sign an amendment. All amendments shall be attached to, and made part of, the amended Agreement or Contract. B. This Agreement and any Contract may be unilaterally amended by the County Executive or his/her designee to: 1. Reflect changes in state or federal laws, rules, policies, or regulations governing their content; or 2. Extend the end date of any Contract without making any changes to the budget. XLIII. TERMINATION OR SUSPENSION OF ANY CONTRACT A. Termination for Convenience: 1. The County or Agency may terminate any Contract, in whole or in part, upon thirty (30) calendar days’ advance written notice to the other party. 2. In the event of termination under this clause, the County shall be liable only for payment in accordance with the terms of the Contract for services rendered prior to the effective date of termination. The County may pay an amount mutually 7.6.a Packet Pg. 215 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 26 of 31 agreed by the parties for partially completed work and services, if work products are useful to or usable by the County. B. Suspension or Termination for Lack of Funding: 1. The County may suspend or terminate any Contract, in whole or in part, upon five (5) business days’ written notice in the event expected or actual funding from a state, federal, or other source is withdrawn, reduced, or limited in any way prior to Contract expiration. The suspension or termination shall be effective on the date specified in the written notice. 2. In the event of suspension under this clause, the County shall provide the Agency written notice stating when services may be resumed. The County shall be liable only for payment in accordance with the terms of the Contract for services rendered prior to the effective date of suspension and after the date that services may be resumed. 3. In the event of termination under this clause, the County shall be liable only for payment in accordance with the terms of the Contract for services rendered prior to the effective date of termination. The County may pay an amount mutually agreed by the parties for partially completed work and services, if work products are useful to or usable by the County. C. Suspension or Termination for Lack of Performance: 1. In the event the County determines the Agency has failed to meet or maintain any requirement for contracting with the County, to comply with the terms or conditions of this Agreement or any Contract in a timely manner, or has otherwise breached any provision or condition of this Agreement or any Contract, the County has the right to suspend or terminate any Contract upon a 24-hour prior written notice. 2. The County may suspend all or any part of any Contract, and withhold further payments or prohibit the Agency from incurring additional obligations thereunder, during investigation of suspected noncompliance. The County may also take these actions pending corrective action by the Agency or pending a decision by the County to terminate any Contract. 3. Before the County may terminate any Contract for lack of performance, the County shall provide the Agency with written notice of the Agency’s noncompliance and provide the Agency a reasonable opportunity to correct the Agency’s noncompliance. If the Agency does not correct the Agency’s noncompliance within the period of time specified in the written notice of noncompliance, the County may then terminate the Contract. The County may terminate the Contract for lack of performance without such written notice and without opportunity for correction if the County has a reasonable basis to believe that a client’s health or safety is in jeopardy. 4. The rights and remedies of the County provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. D. Suspension or Termination for Fraud, Abuse, Violation of Law 7.6.a Packet Pg. 216 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 27 of 31 The County reserves the right to suspend or terminate all or part of any Contract, to withhold further payments, or to prohibit the Agency from incurring additional obligations of funds, if the County has reason to believe that fraud, abuse, or violation of law has occurred on the part of the Agency in the performance of any Contract. E. Suspension or Termination Procedures 1. Suspension or Termination by County Upon receipt of the notice of suspension or termination of any Contract, unless otherwise directed by the County in writing, the Agency shall: a. Stop work under the Contract on the date, and to the extent, specified in the notice; b. Place no further orders or subcontracts for materials, services, or facilities under that portion of the Contract that has been suspended or terminated; c. Complete performance of that part of the Contract, if any, which has not been suspended or terminated; d. Take such action as may be necessary for the protection and preservation of the property related to the Contract which is in the possession of the Agency and in which the County has or may acquire an interest; and e. Transfer title to the County of any property that was purchased with funds awarded under any Contract or any prior contract involving the same funding source and program purpose. 2. Termination by Agency a. The Agency may terminate any Contract for default, in whole or in part, by written notice to the County, if the Agency has a reasonable basis to believe that the County has: (i) Failed to meet or maintain any requirement for contracting with the Agency; (ii) Failed to perform under any provision of this Agreement or any Contract; (iii) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Contract; or (iv) Otherwise breached any provision or condition of this Agreement or any Contract. b. Before the Agency may terminate any Contract for lack of County performance, the Agency shall provide the County with written notice of the County’s noncompliance with the Agreement or the Contract and provide the County a reasonable opportunity to correct the County’s noncompliance. If the County does not correct the County’s noncompliance within the period of time specified in the written notice of noncompliance, the Agency may then terminate the Contract. 3. Delivery and Preservation of County Assets; Recovery of Costs Upon termination of a Contract by either party, the Agency shall promptly deliver to the County all County assets (property) in the Agency’s possession, including 7.6.a Packet Pg. 217 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 28 of 31 any material created under any Contract. Upon failure to return County property within ten (10) business days of the Contract termination, the Agency shall be charged with all reasonable costs of recovery, including transportation. The Agency shall take reasonable steps to protect and preserve any property of the County that is in the possession of the Agency pending return to the County. 4. Remedies a. If the County terminates any Contract for lack of performance, the County may withhold a sum from the final payment to the Agency that the County determines is necessary to protect the County against loss or additional liability. The County shall be entitled to all remedies available at law, in equity, or under this Agreement. b. The Agency shall be entitled to all remedies available at law, in equity, or under this Agreement if either: (i) The County terminated a Contract for lack of performance and it is later determined that the Agency was not at default for lack of performance; or (ii) If the Agency terminated a Contract for lack of County performance. XLIV. SEVERABILITY A. The provisions of this Agreement are severable. If any part, term, or provision of this Agreement or any Contract is determined to be invalid, the remaining provisions shall not be affected thereby, and the rights and obligations of the parties shall be construed and enforced as if this Agreement or any Contract did not contain the particular provision held to be invalid. B. If it should appear that any part, term, or provision is in conflict with any constitutional or statutory provision of the State of Washington, the part, term, or provision shall be deemed modified to conform to such constitutional or statutory provision. XLV. CONTRACT CLOSE-OUT PROCEDURES A. The Agency shall submit within thirty (30) calendar days after the date of expiration of any Contract all financial, performance, and other reports required by the Contract and, in addition, shall cooperate in a program or other audit by the County or its designee if the County determines that a program or other audit is necessary. B. If a financial audit of any Contract is conducted, the County retains the right to withhold a just and reasonable sum from the final payment to the Agency after fully considering the results of the final audit. XLVI. LOBBYING AND CERTIFICATION A. The requirements of 31 U.S.C. § 1352, entitled "Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions," and related subsections of the Code of Federal Regulations implemented for funding authorities, apply to federal contracts, grants and cooperative agreements exceeding $100,000 in total costs (see 45 CFR § 93.110(a)(1)), and loans exceeding $150,000 (see 45 CFR § 93.110(a)(2)). 7.6.a Packet Pg. 218 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 29 of 31 B. No federal funds awarded under any Contract may be used to provide assistance in connection with any election or any voter registration activity. No federal funds may be used for working for or against ballot measures, or for or against the candidacy of any person for public office. C. The Agency certifies to the best of its knowledge and belief that no federal appropriated funds have been paid or will be paid, by or on behalf of the Agency, to any person for influencing or attempting to influence an officer or employee of a federal agency or a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have or will be paid for the purposes stated above, the Agency must file a disclosure form in accordance with 45 CFR § 93.110. D. The Agency shall include a clause in all Subcontracts restricting Subagencies from lobbying in accordance with this section and requiring Subagencies to certify and disclose accordingly. XLVII. VENUE STIPULATION This Agreement and any Contract has been and shall be construed and interpreted in accordance with the laws of the State of Washington. The venue of any action brought hereunder shall be Snohomish County. XLVIII. NOTICES A. Unless otherwise directed in writing, notices, reports, and payments to the County shall be delivered to the following address: Administrative Services Division Snohomish County Human Services Department 3000 Rockefeller Avenue, M/S 305 Everett, WA 98201 B. Unless otherwise directed in writing, notices, reports, and payments to the Agency shall be delivered to the following address: City of Edmonds 121 Fifth Avenue N Edmonds, WA 98020 C. Notices mailed by the County shall be deemed given on the date mailed. Notices received by the County shall be deemed given on the date received. Either party may change its address for receipt of reports, notices, or payments by giving the other written notice of not less than fifteen (15) calendar days prior to the effective date. XLIX. ACCEPTABLE FORM OF SIGNATURE Both parties agree handwritten signatures executed to electronic records shall be considered equivalent to handwritten signatures executed on paper. Scanned copies of signed contract documents will be considered original signatures, unless specified in a Contract that an original signature is required. Contract documents include, but are not 7.6.a Packet Pg. 219 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 30 of 31 limited to, contracts, amendments, certifications, budget revision forms, invoices, and reports. L. SIGNATURE AUTHORIZATION FORMS The Agency shall submit a Signature Authorization Form annually and upon request from the County. The Signature Authorization Form shall require original signatures and shall reflect the authorized signatory(ies) of the Agency for applications, contracts, amendments, and monthly expenditures reports and requests for reimbursement. The Signature Authorization Form shall also designate the email address for the authorized recipient(s) of contracts and amendments from the County. Changes to signature authority of the Agency shall require that an updated Signature Authorization Form be submitted to the County. LI. SURVIVABILITY The terms and conditions contained in this Agreement which by their sense and context are intended to survive the expiration or termination of the Agreement or a Contract shall survive. Surviving terms include, but are not limited to: Confidentiality, Disputes, Inspection, Maintenance of Records, Ownership of Material, Responsibility, Termination for Lack of Performance, Termination Procedure, and Treatment of Assets. LII. ENTIRE AGREEMENT These provisions represent the entire and integrated Basic Terms and Conditions of the parties and may not be modified or amended except as provided herein. LIII. ORDER OF PRECEDENCE In the event of an inconsistency between the terms of this Agreement and any Contract, the conflict shall be resolved by giving precedence to the Specific Terms and Conditions of the Contract. LIV. WAIVER Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Agreement or any Contract into which it is incorporated unless amended as set forth in Section XLII, Changes and Modifications. LV. EFFECTIVE DATE AND EFFECTIVENESS OF THIS AGREEMENT This Agreement becomes effective only upon incorporation by reference into a Contract between the County and the Agency. Prior Basic Terms and Conditions between the parties incorporated by reference into contracts existing prior to the execution of these Basic Terms and Conditions shall remain in effect as to those contracts. To that extent, prior Basic Terms and Conditions shall not be superseded by these Basic Terms and Conditions. 7.6.a Packet Pg. 220 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) Basic Terms and Conditions Agreement City of Edmonds HSD-2018-127-224 Page 31 of 31 SNOHOMISH COUNTY: AGENCY: By: __________________________________ By: _____________________________ Mary Jane Brell Vujovic, Director (Date) Signature (Date) Human Services Department _____________________________ Title Reviewed and approved By Keith Mitchell, County Risk Manager as of January 2015 7.6.a Packet Pg. 221 Attachment: Exhibit A - Basic Terms & Conditions with Snohomish County (Agreement with Snohomish County for CDBG Funds) © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 752.330 1:18,056 238th Island - Location Map 1,504.7 PROJECT LOCATION 7.6.b Packet Pg. 222 Attachment: Exhibit B - ISLAND Map (Agreement with Snohomish County for CDBG Funds) © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 376.170 1:9,028 Edmonds Ramps - Location Map 752.3 1 2 3 3 LOCATION PRIORITY 7.6.c Packet Pg. 223 Attachment: Exhibit C - RAMPS Map (Agreement with Snohomish County for CDBG Funds) City Council Agenda Item Meeting Date: 05/8/2018 Ground Lease for the Waterfront Center Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History The Senior Center staff have been working on a Plan to replace the current Senior Center with a new Waterfront Center. As part of this Plan, Senior Center staff would like to discuss the City's ground lease for the Waterfront center and its financial implications, and also ways in which the City might help with the short-term financing that will be necessary to manage construction cash flows. Staff Recommendation <Type or insert text here> Narrative <Type or insert text here> 8.1 Packet Pg. 224 City Council Agenda Item Meeting Date: 05/8/2018 March 2018 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and Move to Full Council on Consent Narrative March 2018 Quarterly Financial Report Attachments: March 2018 Quarterly Financial Report 8.2 Packet Pg. 225 CITY OF EDMONDS QUARTERLY BUDGETARY FINANCIAL REPORT MARCH 2018 8.2.a Packet Pg. 226 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 1 Page 1 of 1 Fund No.Title 2018 Amended Budget 3/31/2017 Revenues 3/31/2018 Revenues Amount Remaining % Received 001 GENERAL FUND 38,801,555$ 7,111,840$ 7,004,229$ 31,797,326$ 18% 009 LEOFF-MEDICAL INS. RESERVE 285,650 2,447 2,601 283,049 1% 011 RISK MANAGEMENT FUND 19,180 4,502 6,417 12,763 33% 012 CONTINGENCY RESERVE FUND 64,750 11,425 38,675 26,075 60% 014 HISTORIC PRESERVATION GIFT FUND 5,170 37 52 5,118 1% 016 BUILDING MAINTENANCE - 211,428 - - 0% 017 MARSH RESTORATION & PRESERVATION FUND - - 6,825 (6,825) 0% 104 DRUG ENFORCEMENT FUND 130,560 26,916 40,156 90,404 31% 111 STREET FUND 1,784,270 431,735 358,034 1,426,236 20% 112 COMBINED STREET CONST/IMPROVE 1 3,602,203 533,684 1,678,638 1,923,565 47% 117 MUNICIPAL ARTS ACQUIS. FUND 146,200 15,504 12,894 133,306 9% 118 MEMORIAL STREET TREE 400 87 127 273 32% 120 HOTEL/MOTEL TAX REVENUE FUND 87,960 17,092 17,570 70,390 20% 121 EMPLOYEE PARKING PERMIT FUND 25,640 9,896 9,026 16,614 35% 122 YOUTH SCHOLARSHIP FUND 850 146 200 650 24% 123 TOURISM PROMOTIONAL FUND/ARTS 30,520 5,931 11,606 18,914 38% 125 REAL ESTATE EXCISE TAX 2 2 1,446,880 269,547 517,421 929,459 36% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2 1,448,300 270,311 521,248 927,052 36% 127 GIFTS CATALOG FUND 53,810 23,587 29,193 24,617 54% 129 SPECIAL PROJECTS FUND - 186 - - 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 62,594 33,458 146,712 19% 136 PARKS TRUST FUND 3,150 737 1,108 2,042 35% 137 CEMETERY MAINTENANCE TRUST FD 33,360 11,324 10,062 23,298 30% 138 SISTER CITY COMMISSION 10,170 1,782 54 10,116 1% 140 BUSINESS IMPROVEMENT DISTRICT - 36,534 38,877 (38,877) 0% 211 L.I.D. FUND CONTROL 14,400 - - 14,400 0% 231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0% 332 PARKS CAPITAL CONSTRUCTION FUND 1,621,977 76,233 85,900 1,536,077 5% 411 COMBINED UTILITY OPERATION - 42,151 40,127 (40,127) 0% 421 WATER UTILITY FUND 3 9,660,690 2,019,749 2,185,570 7,475,120 23% 422 STORM UTILITY FUND 3 5,317,996 1,266,169 1,354,608 3,963,388 25% 423 SEWER/WWTP UTILITY FUND 4 11,917,843 2,911,800 2,706,458 9,211,385 23% 424 BOND RESERVE FUND 1,991,530 1 2 1,991,528 0% 511 EQUIPMENT RENTAL FUND 1,624,640 462,719 445,324 1,179,316 27% 512 TECHNOLOGY RENTAL FUND 1,268,390 272,757 318,281 950,109 25% 617 FIREMEN'S PENSION FUND 69,690 1,041 1,506 68,184 2% 82,356,604$ 16,111,891$ 17,476,246$ 64,880,358$ 21% 4 Differences primarily due to a timing difference for Contributed Capital Billings in 2018. CITY OF EDMONDS REVENUES BY FUND - SUMMARY 3 Differences primarily due to a 9% increase in water, and a 10% increase in storm base rates in 2018. 1 Differences primarily due to Grant Billings in 2018 for 2017 in an amount of $1.6M; these are adjusted for CAFR purposes. 2 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Tax in March 2018 from the State. 8.2.a Packet Pg. 227 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 2 Page 1 of 1 Fund No.Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent 001 GENERAL FUND 43,544,161$ 11,124,815$ 9,997,735$ 33,546,426$ 23% 009 LEOFF-MEDICAL INS. RESERVE 294,270 88,469 117,037 177,233 40% 011 RISK MANAGEMENT FUND - 80,601 - - 0% 012 CONTINGENCY RESERVE FUND 49,584 - - 49,584 0% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0% 016 BUILDING MAINTENANCE - 57,720 - - 0% 104 DRUG ENFORCEMENT FUND 103,252 15,891 32,939 70,313 32% 111 STREET FUND 1,856,507 469,739 528,149 1,328,358 28% 112 COMBINED STREET CONST/IMPROVE 3,493,588 308,934 591,350 2,902,238 17% 117 MUNICIPAL ARTS ACQUIS. FUND 183,892 7,899 8,916 174,976 5% 120 HOTEL/MOTEL TAX REVENUE FUND 90,550 7,542 6,843 83,707 8% 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 0% 122 YOUTH SCHOLARSHIP FUND 1,000 289 450 550 45% 123 TOURISM PROMOTIONAL FUND/ARTS 29,700 3,530 1,891 27,809 6% 125 REAL ESTATE EXCISE TAX 2 2,733,000 336,729 134,584 2,598,416 5% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,517,397 - 18,880 2,498,517 1% 127 GIFTS CATALOG FUND 45,900 102 154 45,746 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 213,509 42,875 49,160 164,349 23% 138 SISTER CITY COMMISSION 10,500 21 19 10,481 0% 140 BUSINESS IMPROVEMENT DISTRICT - 4,115 17,544 (17,544) 0% 211 L.I.D. FUND CONTROL 16,450 - - 16,450 0% 231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0% 332 PARKS CAPITAL CONSTRUCTION FUND 2,146,881 64,709 32,891 2,113,990 2% 421 WATER UTILITY FUND 13,295,475 1,460,791 1,663,779 11,631,696 13% 422 STORM UTILITY FUND 6,836,460 805,465 767,013 6,069,447 11% 423 SEWER/WWTP UTILITY FUND 14,158,802 2,269,559 1,698,478 12,460,324 12% 424 BOND RESERVE FUND 1,991,520 - - 1,991,520 0% 511 EQUIPMENT RENTAL FUND 1,662,265 471,120 185,295 1,476,970 11% 512 TECHNOLOGY RENTAL FUND 1,335,413 225,779 293,273 1,042,140 22% 617 FIREMEN'S PENSION FUND 75,218 19,830 21,191 54,027 28% 97,426,274$ 17,866,523$ 16,167,571$ 81,258,703$ 17% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY 8.2.a Packet Pg. 228 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 3 Page 1 of 3 Title 2018 Amended Budget 3/31/2017 Revenues 3/31/2018 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 10,367,860$ 593,021$ 547,882$ 9,819,978$ 5% EMS PROPERTY TAX 4,027,540 222,636 209,688 3,817,852 5% VOTED PROPERTY TAX 2,500 8,062 1,824 676 73% LOCAL RETAIL SALES/USE TAX 5 7,275,000 1,829,850 1,886,310 5,388,690 26% NATURAL GAS USE TAX 7,140 3,845 - 7,140 0% 1/10 SALES TAX LOCAL CRIM JUST 730,000 175,537 190,580 539,420 26% ELECTRIC UTILITY TAX 1,611,600 549,954 535,565 1,076,035 33% GAS UTILITY TAX 620,200 294,027 268,029 352,171 43% SOLID WASTE UTILITY TAX 321,600 88,073 85,495 236,105 27% WATER UTILITY TAX 1,201,100 283,141 276,867 924,233 23% SEWER UTILITY TAX 769,800 176,624 196,110 573,690 25% STORMWATER UTILITY TAX 406,200 108,991 120,110 286,090 30% T.V. CABLE UTILITY TAX 867,200 217,501 206,854 660,346 24% TELEPHONE UTILITY TAX 1,093,200 290,145 265,638 827,562 24% PULLTABS TAX 56,600 12,853 13,021 43,579 23% AMUSEMENT GAMES 40 - - 40 0% LEASEHOLD EXCISE TAX 263,600 64,626 65,553 198,047 25% 29,621,180 4,918,885 4,869,527 24,751,653 16% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 250 - 125 125 50% POLICE - FINGERPRINTING 300 223 145 155 48% PROF AND OCC LICENSE-TAXI 330 - - 330 0% AMUSEMENTS 6,330 3,625 2,475 3,855 39% VENDING MACHINE/CONCESSION 50,000 1,143 724 49,276 1% FRANCHISE AGREEMENT-COMCAST 721,000 184,984 177,926 543,074 25% FRANCHISE FEE-EDUCATION/GOVERNMENT 42,600 10,568 10,414 32,186 24% FRANCHISE AGREEMENT-VERIZON/FRONTIER 105,500 25,768 26,966 78,534 26% FRANCHISE AGREEMENT-BLACKROCK 18,600 3,768 3,734 14,866 20% OLYMPIC VIEW WATER DISTRICT FRANCHISE 263,800 - 67,668 196,132 26% GENERAL BUSINESS LICENSE 121,600 51,948 65,909 55,691 54% DEV SERV PERMIT SURCHARGE 64,940 17,465 20,390 44,550 31% NON-RESIDENT BUS LICENSE 69,000 34,950 32,900 36,100 48% RIGHT OF WAY FRANCHISE FEE 12,000 11,880 50,292 (38,292) 419% BUILDING STRUCTURE PERMITS 700,600 137,851 148,152 552,448 21% ANIMAL LICENSES 24,500 8,891 6,705 17,795 27% STREET AND CURB PERMIT 40,000 8,347 11,460 28,540 29% OTR NON-BUS LIC/PERMITS 14,500 4,012 5,058 9,442 35% 2,255,850 505,423 631,043 1,624,807 28% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 5,949 - 7,930 0% TARGET ZERO TEAMS GRANT 4,000 1,030 584 3,416 15% HIGH VISIBILITY ENFORCEMENT 7,100 1,279 2,028 5,072 29% STATE GRANTS - BUDGET ONLY 18,000 - - 18,000 0% WATERFRONT ANALYSIS GRANT - 10,000 - - 0% PUD PRIVILEDGE TAX 198,000 - - 198,000 0% MVET/SPECIAL DISTRIBUTION 12,790 2,828 2,924 9,866 23% JUDICIAL SALARY CONTRIBUTION-STATE 16,716 4,179 4,138 12,578 25% CRIMINAL JUSTICE-SPECIAL PROGRAMS 43,700 10,290 10,592 33,108 24% MARIJUANA ENFORCEMENT 23,700 - - 23,700 0% MARIJUANA EXCISE TAX DISTRIBUTION - - 30,559 (30,559) 0% DUI - CITIES 3,000 1,560 1,525 1,475 51% LIQUOR EXCISE TAX 203,000 45,915 48,005 154,995 24% LIQUOR BOARD PROFITS 350,600 86,358 85,480 265,120 24% INTERLOCAL GRANTS - 35,000 - - 0% VERDANT INTERLOCAL GRANTS 2,000 - 5,810 (3,810) 291% 890,536 204,388 191,645 698,891 22% 5 2018 Local Retail Sales/Use Tax revenues are $56,460 higher than 2017 revenues. Please also see pages pages 18 & 19. REVENUES - GENERAL FUNDCITY OF EDMONDS 8.2.a Packet Pg. 229 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 4 Page 2 of 3 Title 2018 Amended Budget 3/31/2017 Revenues 3/31/2018 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS 2,500 1,471 877 1,624 35% ATM SURCHARGE FEES 400 64 74 326 18% CREDIT CARD FEES 10,000 2,141 3,284 6,716 33% D/M COURT REC SER 400 84 50 350 13% WARRANT PREPARATION FEE - - 1,184 (1,184) 0% IT TIME PAY FEE - - 250 (250) 0% MUNIC.-DIST. COURT CURR EXPEN 300 56 25 275 8% SALE MAPS & BOOKS 100 23 14 86 14% CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0% BID SUPPLIES REIMBURSEMENT 600 - - 600 0% PHOTOCOPIES 1,000 91 256 744 26% POLICE DISCLOSURE REQUESTS 4,000 732 63 3,937 2% ENGINEERING FEES AND CHARGES 200,000 29,273 39,315 160,685 20% ELECTION CANDIDATE FILING FEES - - 1,486 (1,486) 0% SNO-ISLE 78,000 18,982 23,126 54,874 30% PASSPORTS AND NATURALIZATION FEES 23,000 7,436 5,375 17,625 23% POLICE SERVICES SPECIAL EVENTS 30,000 - - 30,000 0% CAMPUS SAFETY-EDM. SCH. DIST.66,280 243 - 66,280 0% WOODWAY-LAW PROTECTION 60,000 10,527 12,095 47,905 20% MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0% DUI EMERGENCY FIRE SERVICES 100 - - 100 0% FIRE PROTECTION & EMS FOR DUI - 11 - - 0% FIRE DISTRICT #1 STATION BILLINGS 50,000 13,796 14,095 35,905 28% LEGAL SERVICES - - 109 (109) 0% ADULT PROBATION SERVICE CHARGE 48,600 12,552 11,355 37,245 23% BOOKING FEES 3,000 831 353 2,647 12% FIRE CONSTRUCTION INSPECTION FEES 15,560 4,110 5,535 10,025 36% EMERGENCY SERVICE FEES 4,500 1,083 568 3,932 13% EMS TRANSPORT USER FEE 826,000 231,032 182,866 643,134 22% FLEX FUEL PAYMENTS FROM STATIONS 2,500 659 1,005 1,495 40% ANIMAL CONTROL SHELTER 250 15 - 250 0% ZONING/SUBDIVISION FEE 80,250 23,913 50,382 29,868 63% PLAN CHECKING FEES 428,000 111,007 100,303 327,697 23% FIRE PLAN CHECK FEES 8,000 2,190 3,290 4,710 41% PLANNING 1% INSPECTION FEE 1,600 - - 1,600 0% S.E.P.A. REVIEW 5,000 3,350 4,690 310 94% CRITICAL AREA STUDY 14,000 3,290 4,800 9,200 34% DV COORDINATOR SERVICES 11,460 2,865 2,818 8,642 25% GYM AND WEIGHTROOM FEES 12,000 4,390 4,697 7,303 39% LOCKER FEES - 15 - - 0% PROGRAM FEES 910,100 318,117 300,908 609,192 33% TAXABLE RECREATION ACTIVITIES 1,300 448 191 1,109 15% WINTER MARKET REGISTRATION FEES 5,000 - - 5,000 0% BIRD FEST REGISTRATION FEES 1,250 - - 1,250 0% INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,043,950 450,090 242,113 1,801,837 12% 4,975,600 1,254,884 1,017,551 3,958,049 20% CITY OF EDMONDS REVENUES - GENERAL FUND 8.2.a Packet Pg. 230 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 5 Page 3 of 3 Title 2018 Amended Budget 3/31/2017 Revenues 3/31/2018 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 5,000 1,428 2,297 2,703 46% TRAFFIC INFRACTION PENALTIES 215,000 56,414 71,794 143,206 33% NC TRAFFIC INFRACTION 34,000 8,124 8,980 25,020 26% CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 5,208 9,345 11,355 45% NON-TRAFFIC INFRACTION PENALTIES 400 - 3,300 (2,900) 825% OTHER INFRACTIONS '04 3,400 851 251 3,149 7% PARKING INFRACTION PENALTIES 48,000 13,693 39,453 8,547 82% PARK/INDDISZONE 2,600 1,100 183 2,417 7% DWI PENALTIES 6,000 1,919 1,937 4,063 32% DUI - DP ACCT 2,000 507 233 1,767 12% CRIM CNV FEE DUI 200 46 17 183 8% DUI - DP FEE - - 140 (140) 0% OTHER CRIMINAL TRAF MISDEM PEN 135 72 69 66 51% CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 10,711 14,136 21,864 39% CRIMINAL CONVICTION FEE CT 2,600 812 873 1,727 34% CRIM CONV FEE CT 1,600 512 296 1,304 18% OTHER NON-TRAF MISDEMEANOR PEN 100 32 - 100 0% OTHER NON TRAFFIC MISD. 8/03 9,300 2,009 4,529 4,771 49% COURT DV PENALTY ASSESSMENT 600 141 124 476 21% CRIMINAL CONVICTION FEE CN 1,100 205 482 618 44% CRIM CONV FEE CN 500 143 128 372 26% CRIMINAL COSTS-RECOUPMENTS - 2,148 - - 0% PUBLIC DEFENSE RECOUPMENT 18,500 5,216 4,798 13,702 26% CREDIT CARD FEE 6,000 2,350 2,969 3,031 49% COURT COST RECOUPMENT 5,000 - 1,990 3,010 40% COURT INTERPRETER COSTS - 3 - - 0% BUS. LICENSE PERMIT PENALTY 11,000 6,730 8,350 2,650 76% MISC FINES AND PENALTIES 2,000 960 - 2,000 0% 431,735 121,335 176,674 255,061 41% MISCELLANEOUS: INVESTMENT INTEREST 156,840 26,373 39,964 116,876 25% INTEREST ON COUNTY TAXES 7,130 1,228 2,216 4,914 31% INTEREST - COURT COLLECTIONS 6,500 1,190 2,101 4,399 32% PARKING 15,600 4,514 3,724 11,876 24% SPACE/FACILITIES RENTALS 147,000 9,891 13,170 133,830 9% BRACKET ROOM RENTAL 5,000 1,080 740 4,260 15% LEASES LONG-TERM 185,000 46,294 47,675 137,325 26% OTHER RENTS & USE CHARGES 2,400 - - 2,400 0% DONATION/CONTRIBUTION - - 388 (388) 0% PARKS DONATIONS 4,350 3,300 2,880 1,470 66% BIRD FEST CONTRIBUTIONS 1,500 20 210 1,290 14% VOLUNTEER PICNIC CONTRIBUTIONS 1,000 - - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0% SALE OF JUNK/SALVAGE 300 - 58 242 19% SALES OF UNCLAIM PROPERTY 3,000 475 738 2,262 25% CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 7 - 2,000 0% POLICE JUDGMENTS/RESTITUTION 200 26 20 180 10% CASHIER'S OVERAGES/SHORTAGES - 101 15 (15) 0% OTHER MISC REVENUES 2,000 5,327 2,214 (214) 111% SMALL OVERPAYMENT 30 - 18 12 60% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES - MUNICIPAL COURT 300 60 77 223 26% US BANK REBATE 7,500 3,066 1,582 5,918 21% 550,770 102,952 117,790 432,980 21% TRANSFERS-IN: INSURANCE RECOVERIES - 3,975 - - 0% INTERFUND TRANSFER FROM FUND 012 49,584 - - 49,584 0% TRANSFER FROM FUND 127 26,300 - - 26,300 0% 75,884 3,975 - 75,884 0% TOTAL GENERAL FUND REVENUE 38,801,555$ 7,111,840$ 7,004,229$ 31,797,326$ 18% REVENUES - GENERAL FUND CITY OF EDMONDS 8.2.a Packet Pg. 231 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 6 Page 1 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 15,486,346$ 3,432,755$ 3,512,367$ 11,973,979$ 23% OVERTIME 493,580 126,380 146,682 346,898 30% HOLIDAY BUY BACK 243,389 881 - 243,389 0% BENEFITS 6,165,380 1,332,224 1,385,251 4,780,129 22% UNIFORMS 88,785 10,961 25,189 63,596 28% SUPPLIES 360,580 79,065 83,912 276,668 23% SMALL EQUIPMENT 56,160 7,239 8,105 48,055 14% PROFESSIONAL SERVICES 3,897,035 572,634 482,785 3,414,250 12% COMMUNICATIONS 166,585 29,510 31,927 134,658 19% TRAVEL 55,330 4,930 7,548 47,782 14% EXCISE TAXES 6,500 - 529 5,971 8% ADVERTISING - 1,013 - - 0% RENTAL/LEASE 1,988,447 430,493 491,228 1,497,219 25% INSURANCE 624,530 616,495 437,253 187,277 70% UTILITIES 457,800 114,430 117,502 340,298 26% REPAIRS & MAINTENANCE 598,713 98,318 103,930 494,783 17% MISCELLANEOUS 502,320 95,890 110,188 392,132 22% INTERGOVERNMENTAL SERVICES 9,857,590 4,126,597 3,020,113 6,837,477 31% INTERGOVERNMENTAL PAYMENTS 45,000 - - 45,000 0% INTERFUND SUBSIDIES 1,863,370 45,000 - 1,863,370 0% LAND 200,000 - - 200,000 0% BUILDINGS 60,000 - - 60,000 0% MACHINERY/EQUIPMENT 128,721 - 33,227 95,494 26% GENERAL OBLIGATION BOND PRINCIPAL 176,340 - - 176,340 0% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% INTEREST ON LONG-TERM EXTERNAL DEBT 21,160 - - 21,160 0%43,544,161$ 11,124,815$ 9,997,735$ 33,546,426$ 23% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 184,000$ 60,322$ 58,976$ 125,024$ 32% PENSION AND DISABILITY PAYMENTS 102,990 27,748 58,061 44,930 56% PROFESSIONAL SERVICES 7,000 - - 7,000 0% MISCELLANEOUS 280 400 - 280 0% 294,270$ 88,469$ 117,037$ 177,233$ 40% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS -$ 80,601$ -$ -$ 0% -$ 80,601$ -$ -$ 0% CONTINGENCY RESERVE FUND (012) INTERFUND SUBSIDIES 49,584$ -$ -$ 49,584$ 0% 49,584$ -$ -$ 49,584$ 0% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 200 - - 200 0% MISCELLANEOUS 5,100 - - 5,100 0% 5,400$ -$ -$ 5,400$ 0% BUILDING MAINTENANCE SUBFUND (016) PROFESSIONAL SERVICES -$ 11,476$ -$ -$ 0% REPAIR & MAINTENANCE - 16,709 - - 0% CONSTRUCTION PROJECTS 29,534 - - 0% -$ 57,720$ -$ -$ 0% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000$ 453$ -$ 3,000$ 0% SMALL EQUIPMENT 5,000 - - 5,000 0% COMMUNICATIONS 2,230 400 - 2,230 0% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 5,000 - 20,000 0% INTERGOVERNMENTAL SERVICES 72,222 10,038 32,939 39,283 46% 103,252$ 15,891$ 32,939$ 70,313$ 32% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 8.2.a Packet Pg. 232 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 7 Page 2 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 551,495$ 134,304$ 127,231$ 424,264$ 23% OVERTIME 24,400 9,790 7,085 17,315 29% BENEFITS 286,892 68,260 65,639 221,253 23% UNIFORMS 6,000 3,089 2,660 3,340 44% SUPPLIES 310,000 31,207 55,139 254,861 18% SMALL EQUIPMENT 20,000 329 - 20,000 0% PROFESSIONAL SERVICES 16,050 8,323 4,602 11,448 29% COMMUNICATIONS 4,500 2,083 1,888 2,612 42% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 187,150 44,831 46,413 140,737 25% INSURANCE 113,230 110,508 156,645 (43,415) 138% UTILITIES 273,170 46,841 49,329 223,841 18% REPAIRS & MAINTENANCE 45,000 9,448 11,038 33,962 25% MISCELLANEOUS 8,000 725 479 7,521 6% INTERGOVERNMENTAL SERVICES 5,000 - - 5,000 0% GENERAL OBLIGATION BOND PRINCIPAL 3,970 - - 3,970 0% INTEREST 650 - - 650 0% 1,856,507$ 469,739$ 528,149$ 1,328,358$ 28% COMBINED STREET CONST/IMPROVE (112) SALARIES AND WAGES -$ -$ 2,577$ (2,577)$ 0% BENEFITS - - 2,100 (2,100) 0% PROFESSIONAL SERVICES 345,618 207,110 1,608 344,010 0% REPAIRS & MAINTENANCE 300,000 33,962 - 300,000 0% INTERFUND SUBSIDIES 47,910 - - 47,910 0% LAND 25,000 - - 25,000 0% CONSTRUCTION PROJECTS 2,700,150 67,862 585,065 2,115,085 22% INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0% INTEREST 2,690 - - 2,690 0% 3,493,588$ 308,934$ 591,350$ 2,902,238$ 17% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,900$ 23$ 18$ 4,882$ 0% SMALL EQUIPMENT 1,700 - - 1,700 0% PROFESSIONAL SERVICES 168,312 6,625 7,745 160,567 5% TRAVEL 80 11 9 71 11% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 1,241 1,144 5,456 17% 183,892$ 7,899$ 8,916$ 174,976$ 5% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 86,300$ 7,542$ 6,843$ 79,457$ 8% MISCELLANEOUS 250 - - 250 0% INTERFUND SUBSIDIES 4,000 - - 4,000 0% 90,550$ 7,542$ 6,843$ 83,707$ 8% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,790$ -$ -$ 1,790$ 0% PROFESSIONAL SERVICES 25,090 - - 25,090 0% 26,880$ -$ -$ 26,880$ 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 1,000$ 289$ 450$ 550$ 45% 1,000$ 289$ 450$ 550$ 45% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SERVICES 28,200$ 3,530$ 1,891$ 26,309$ 7% MISCELLANEOUS 1,500 - - 1,500 0% 29,700$ 3,530$ 1,891$ 27,809$ 6% REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 21,000$ 29,687$ 20,915$ 85$ 100% PROFESSIONAL SERVICES 65,040 51,816 17,736 47,304 27% UTILITIES - 1,649 - - 0% REPAIRS & MAINTENANCE 600,000 - - 600,000 0% BUILDINGS 150,000 - - 150,000 0% CONSTRUCTION PROJECTS 1,896,960 253,577 95,933 1,801,027 5% 2,733,000$ 336,729$ 134,584$ 2,598,416$ 5% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.2.a Packet Pg. 233 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 8 Page 3 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) PROFESSIONAL SERVICES 175,705$ -$ 18,712$ 156,993$ 11% REPAIRS & MAINTENANCE 1,031,762 - - 1,031,762 0% INTERFUND SUBSIDIES 135,130 - - 135,130 0% CONSTRUCTION PROJECTS 1,147,950 - 168 1,147,782 0% GENERAL OBLIGATION BONDS 23,100 - - 23,100 0% INTEREST 3,750 - - 3,750 0% 2,517,397$ -$ 18,880$ 2,498,517$ 1% GIFTS CATALOG FUND (127) SUPPLIES 12,500$ 102$ -$ 12,500$ 0% PROFESSIONAL SERVICES 6,500 - - 6,500 0% MISCELLANEOUS 600 - 154 446 26% INTERFUND SUBSIDIES 26,300 - - 26,300 0% 45,900$ 102$ 154$ 45,746$ 0% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 91,711$ 18,824$ 18,451$ 73,260$ 20% OVERTIME 3,500 1,234 671 2,829 19% BENEFITS 38,253 8,840 8,469 29,784 22% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 22,995 515 11,287 11,708 49% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 2,886 4,683 15,317 23% PROFESSIONAL SERVICES 4,200 4,172 352 3,848 8% COMMUNICATIONS 1,410 320 396 1,014 28% TRAVEL 500 - - 500 0% RENTAL/LEASE 11,640 2,698 2,910 8,730 25% UTILITIES 3,800 998 931 2,869 24% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 14,000 2,387 1,010 12,990 7% 213,509$ 42,875$ 49,160$ 164,349$ 23% SISTER CITY COMMISSION (138) SUPPLIES 1,500$ 21$ -$ 1,500$ 0% TRAVEL 4,500 - - 4,500 0% MISCELLANEOUS 4,500 - 19 4,481 0% 10,500$ 21$ 19$ 10,481$ 0% BUSINESS IMPROVEMENT DISTRICT FUND (140) SUPPLIES -$ 90$ -$ -$ 0% PROFESSIONAL SERVICES - 4,026 16,878 (16,878) 0% MISCELLANEOUS - - 666 (666) 0%-$ 4,115$ 17,544$ (17,544)$ 0% LID FUND CONTROL (211) INTERFUND SUBSIDIES 16,450$ -$ -$ 16,450$ 0% 16,450$ -$ -$ 16,450$ 0% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 589,630$ -$ -$ 589,630$ 0% INTEREST 118,580 - - 118,580 0% OTHER INTEREST & DEBT SERVICE COSTS 490 - - 490 0% 708,700$ -$ -$ 708,700$ 0% PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES 7,160$ 12,861$ -$ 7,160$ 0% CONSTRUCTION PROJECTS 2,139,721 51,848 32,891 2,106,830 2% 2,146,881$ 64,709$ 32,891$ 2,113,990$ 2% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.2.a Packet Pg. 234 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 9 Page 4 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent WATER FUND (421) SALARIES AND WAGES 828,440$ 193,785$ 185,051$ 643,389$ 22% OVERTIME 24,000 7,414 4,874 19,126 20% BENEFITS 392,984 88,927 78,937 314,047 20% UNIFORMS 4,000 2,045 2,222 1,778 56% SUPPLIES 220,000 40,940 18,392 201,608 8% FUEL CONSUMED - - 70 (70) 0% WATER PURCHASED FOR RESALE 1,800,000 308,641 327,381 1,472,619 18% SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 57,032 23,661 146,339 14% SMALL EQUIPMENT 11,000 - 1,144 9,856 10% PROFESSIONAL SERVICES 797,094 230,073 81,681 715,413 10% COMMUNICATIONS 30,000 6,398 6,149 23,851 20% TRAVEL 200 - - 200 0% EXCISE TAXES 400,000 87,174 97,680 302,320 24% RENTAL/LEASE 144,907 36,086 36,070 108,837 25% INSURANCE 56,050 58,214 56,738 (688) 101% UTILITIES 35,000 7,550 6,721 28,279 19% REPAIRS & MAINTENANCE 239,500 17,848 13,989 225,511 6% MISCELLANEOUS 84,785 29,092 29,864 54,921 35% INTERGOVERNMENTAL SERVICES 30,000 6,429 6,576 23,424 22% INTERFUND TAXES 1,209,700 283,141 276,867 932,833 23% INTERFUND SUBSIDIES 644,620 - - 644,620 0% MACHINERY/EQUIPMENT 15,000 - - 15,000 0% CONSTRUCTION PROJECTS 5,548,935 - 409,711 5,139,224 7% GENERAL OBLIGATION BONDS 2,670 - - 2,670 0% REVENUE BONDS 344,650 - - 344,650 0% INTERGOVERNMENTAL LOANS 25,840 - - 25,840 0% INTEREST 236,100 - - 236,100 0% 13,295,475$ 1,460,791$ 1,663,779$ 11,631,696$ 13% STORM FUND (422) SALARIES AND WAGES 677,138$ 153,095$ 162,109$ 515,029$ 24% OVERTIME 6,000 4,539 2,896 3,104 48% BENEFITS 356,297 72,625 82,517 273,780 23% UNIFORMS 6,500 3,040 4,261 2,239 66% SUPPLIES 46,000 11,069 9,178 36,822 20% SMALL EQUIPMENT 4,000 1,844 - 4,000 0% PROFESSIONAL SERVICES 677,723 214,040 64,425 613,298 10% COMMUNICATIONS 3,200 1,667 1,274 1,926 40% TRAVEL 4,300 - - 4,300 0% EXCISE TAXES 55,000 17,180 18,978 36,022 35% RENTAL/LEASE 250,767 65,255 61,761 189,006 25% INSURANCE 71,540 72,028 178,798 (107,258) 250% UTILITES 10,500 2,960 2,788 7,712 27% REPAIR & MAINTENANCE 15,000 12,133 9,490 5,510 63% MISCELLANEOUS 88,500 14,363 22,349 66,151 25% INTERGOVERNMENTAL SERVICES 150,000 13,988 15,023 134,977 10% INTERFUND TAXES AND OPERATING ASSESSMENT 406,100 108,991 120,110 285,990 30% INTERFUND SUBSIDIES 298,500 - - 298,500 0% MACHINERY/EQUIPMENT 315,000 - - 315,000 0% CONSTRUCTION PROJECTS 2,966,815 36,649 11,057 2,955,758 0% GENERAL OBLIGATION BONDS 97,320 - - 97,320 0% REVENUE BONDS 168,360 - - 168,360 0% INTERGOVERNMENTAL LOANS 32,070 - - 32,070 0% INTEREST 129,830 - - 129,830 0% 6,836,460$ 805,465$ 767,013$ 6,069,447$ 11% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 8.2.a Packet Pg. 235 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 10 Page 5 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent SEWER FUND (423) SALARIES AND WAGES 1,793,854$ 421,015$ 430,091$ 1,363,763$ 24% OVERTIME 95,000 24,326 21,896 73,104 23% BENEFITS 821,233 190,113 185,368 635,865 23% UNIFORMS 9,500 4,656 4,819 4,681 51% SUPPLIES 432,200 43,692 58,972 373,228 14% FUEL CONSUMED 80,000 22,637 16,409 63,591 21% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0% SMALL EQUIPMENT 50,000 4,015 15,626 34,374 31% PROFESSIONAL SERVICES 1,300,074 426,380 164,926 1,135,148 13% COMMUNICATIONS 43,000 8,853 10,031 32,969 23% TRAVEL 5,000 - - 5,000 0% EXCISE TAXES 200,000 55,169 53,878 146,122 27% RENTAL/LEASE 310,809 76,072 76,773 234,036 25% INSURANCE 109,270 115,442 117,717 (8,447) 108% UTILITIES 1,217,860 130,110 176,570 1,041,290 14% REPAIR & MAINTENANCE 340,000 48,205 46,884 293,116 14% MISCELLANEOUS 105,450 25,554 32,906 72,544 31% INTERGOVERNMENTAL SERVICES 168,000 35,678 35,420 132,580 21% INTERFUND TAXES AND OPERATING ASSESSMENT 763,000 176,624 196,110 566,890 26% INTERFUND SUBSIDIES 1,678,327 - - 1,678,327 0% MACHINERY/EQUIPMENT 85,000 - 11,898 73,102 14% CONSTRUCTION PROJECTS 4,068,435 440,734 21,899 4,046,536 1% GENERAL OBLIGATION BONDS 148,140 - - 148,140 0% REVENUE BONDS 77,010 - - 77,010 0% INTERGOVERNMENTAL LOANS 171,890 13,725 14,045 157,845 8% INTEREST 81,750 3,739 3,557 78,193 4% OTHER INTEREST & DEBT SERVICE COSTS - 2,821 2,683 (2,683) 0% 14,158,802$ 2,269,559$ 1,698,478$ 12,460,324$ 12% BOND RESERVE FUND (424) REVENUE BONDS 710,020$ -$ -$ 710,020$ 0% INTEREST 1,281,500 - - 1,281,500 0% 1,991,520$ -$ -$ 1,991,520$ 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.2.a Packet Pg. 236 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 11 Page 6 of 6 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 250,519$ 58,722$ 61,571$ 188,949$ 25% OVERTIME 2,000 - - 2,000 0% BENEFITS 114,956 26,083 26,619 88,337 23% UNIFORMS 1,000 463 704 296 70% SUPPLIES 110,000 13,571 17,965 92,035 16% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 54,611 22,745 245,255 8% SMALL EQUIPMENT 58,000 463 1,287 56,713 2% PROFESSIONAL SERVICES 44,000 459 2,109 41,891 5% COMMUNICATIONS 3,000 543 550 2,450 18% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 9,780 3,733 2,358 7,422 24% INSURANCE 29,010 26,351 29,464 (454) 102% UTILITIES 14,000 4,297 3,828 10,172 27% REPAIRS & MAINTENANCE 60,000 13,471 7,152 52,848 12% MISCELLANEOUS 12,000 - 180 11,820 2% INTERGOVERNMENTAL SERVICES 2,500 - - 2,500 0% MACHINERY/EQUIPMENT 681,500 268,354 8,763 672,737 1% 1,662,265$ 471,120$ 185,295$ 1,476,970$ 11% TECHNOLOGY RENTAL FUND (512) SALARIES AND WAGES 283,742$ 70,085$ 69,834$ 213,908$ 25% OVERTIME 2,000 30 997 1,003 50% BENEFITS 98,101 23,161 23,405 74,696 24% SUPPLIES 5,000 3,493 1,359 3,641 27% SMALL EQUIPMENT 300,000 2,093 62,584 237,416 21% PROFESSIONAL SERVICES 203,300 12,587 553 202,747 0% COMMUNICATIONS 58,770 11,305 10,775 47,995 18% TRAVEL 1,500 - - 1,500 0% RENTAL/LEASE 6,810 1,530 1,272 5,538 19% REPAIRS & MAINTENANCE 315,190 31,175 115,698 199,492 37% MISCELLANEOUS 5,000 70,319 6,798 (1,798) 136% MACHINERY/EQUIPMENT 56,000 - - 56,000 0% 1,335,413$ 225,779$ 293,273$ 1,042,140$ 22% FIREMEN'S PENSION FUND (617) BENEFITS 23,000$ 7,718$ 8,808$ 14,192$ 38% PENSION AND DISABILITY PAYMENTS 51,018 12,112 12,383 38,635 24% PROFESSIONAL SERVICES 1,200 - - 1,200 0% 75,218$ 19,830$ 21,191$ 54,027$ 28% TOTAL EXPENDITURE ALL FUNDS 97,426,274$ 17,866,523$ 16,167,571$ 81,258,703$ 17% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 8.2.a Packet Pg. 237 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 12 Page 1 of 1 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent CITY COUNCIL 580,919$ 70,026$ 67,048$ 513,871$ 12% OFFICE OF MAYOR 297,088 68,939 71,633 225,455 24% HUMAN RESOURCES 477,314 93,670 107,255 370,059 22% MUNICIPAL COURT 1,105,852 249,970 241,304 864,548 22% CITY CLERK 694,248 165,932 172,403 521,845 25% FINANCE 1,237,786 281,459 296,541 941,245 24% CITY ATTORNEY 847,480 199,483 182,768 664,712 22% NON-DEPARTMENTAL 13,610,547 4,967,917 3,588,829 10,021,718 26% POLICE SERVICES 11,294,351 2,399,391 2,677,649 8,616,702 24% COMMUNITY SERVICES/ECONOMIC DEV.590,461 124,227 137,596 452,865 23% DEVELOPMENT SERVICES 3,254,600 613,958 591,734 2,662,866 18% PARKS & RECREATION 4,368,100 828,782 815,736 3,552,364 19% PUBLIC WORKS 3,085,252 656,743 631,214 2,454,038 20% FACILITIES MAINTENANCE 2,100,163 404,318 416,025 1,684,138 20% 43,544,161$ 11,124,815$ 9,997,735$ 33,546,426$ 23% Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent WATER UTILITY FUND 13,295,475$ 1,460,791$ 1,663,779$ 11,631,696$ 13% STORM UTILITY FUND 6,836,460 805,465 767,013 6,069,447 11% SEWER/WWTP UTILITY FUND 14,158,802 2,269,559 1,698,478 12,460,324 12% BOND RESERVE FUND 1,991,520 - - 1,991,520 0% 36,282,257$ 4,535,815$ 4,129,270$ 32,152,987$ 11% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS 8.2.a Packet Pg. 238 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 13 Page 1 of 4 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 169,808$ 39,322$ 38,460$ 131,348$ 23% OVERTIME 1,000 - - 1,000 0% BENEFITS 119,687 25,629 22,659 97,028 19% SUPPLIES 2,000 272 94 1,906 5% PROFESSIONAL SERVICES 237,160 1,644 200 236,960 0% COMMUNICATIONS 3,000 900 900 2,100 30% TRAVEL 6,700 45 325 6,375 5% RENTAL/LEASE 16,064 2,145 4,060 12,004 25% REPAIRS/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,000 69 350 24,650 1% 580,919$ 70,026$ 67,048$ 513,871$ 12% OFFICE OF MAYOR SALARIES 208,326$ 50,595$ 52,082$ 156,245$ 25% BENEFITS 53,611 12,299 12,460 41,151 23% SUPPLIES 1,500 57 94 1,406 6% PROFESSIONAL SERVICES 2,000 1,582 - 2,000 0% COMMUNICATION 1,400 375 357 1,043 25% TRAVEL 4,000 516 260 3,740 7% RENTAL/LEASE 21,801 2,936 5,258 16,543 24% MISCELLANEOUS 4,450 579 1,122 3,328 25% 297,088$ 68,939$ 71,633$ 225,455$ 24% HUMAN RESOURCES SALARIES 249,577$ 57,416$ 57,271$ 192,306$ 23% BENEFITS 84,882 20,014 21,808 63,074 26% SUPPLIES 2,300 112 - 2,300 0% SMALL EQUIPMENT 300 - - 300 0% PROFESSIONAL SERVICES 78,000 3,262 12,827 65,173 16% COMMUNICATIONS 700 299 301 399 43% TRAVEL 1,000 - 368 632 37% RENTAL/LEASE 25,525 5,869 6,795 18,730 27% REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93% MISCELLANEOUS 27,180 (359) 560 26,620 2% 477,314$ 93,670$ 107,255$ 370,059$ 22% MUNICIPAL COURT SALARIES 587,898$ 154,914$ 140,286$ 447,612$ 24% OVERTIME 800 14 - 800 0% BENEFITS 245,141 57,817 56,375 188,766 23% SUPPLIES 9,600 934 1,550 8,050 16% SMALL EQUIPMENT 1,000 116 - 1,000 0% PROFESSIONAL SERVICES 91,925 19,270 16,804 75,121 18% COMMUNICATIONS 2,700 446 581 2,119 22% TRAVEL 6,500 19 454 6,046 7% RENTAL/LEASE 71,204 9,935 17,957 53,247 25% REPAIR/MAINTENANCE 4,263 326 - 4,263 0% MISCELLANEOUS 14,000 6,178 7,297 6,703 52% MACHINERY/EQUIPMENT 70,821 - - 70,821 0% 1,105,852$ 249,970$ 241,304$ 864,548$ 22% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS 8.2.a Packet Pg. 239 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 14 Page 2 of 4 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 342,766$ 81,602$ 85,763$ 257,003$ 25% BENEFITS 162,547 36,697 37,775 124,772 23% SUPPLIES 10,240 1,558 1,133 9,107 11% PROFESSIONAL SERVICES 28,310 7,460 4,723 23,587 17% COMMUNICATIONS 50,000 6,260 8,240 41,760 16% TRAVEL 1,000 - 437 563 44% RENTAL/LEASE 64,305 13,971 15,189 49,116 24% REPAIRS & MAINTENANCE 31,080 16,647 17,438 13,642 56% MISCELLANEOUS 4,000 1,738 1,705 2,295 43% 694,248$ 165,932$ 172,403$ 521,845$ 25% FINANCE SALARIES 821,066$ 174,371$ 180,338$ 640,728$ 22% OVERTIME 4,500 - - 4,500 0% BENEFITS 284,724 55,170 57,836 226,888 20% SUPPLIES 7,350 1,593 645 6,705 9% SMALL EQUIPMENT 5,400 768 1,367 4,033 25% PROFESSIONAL SERVICES 9,300 100 - 9,300 0% COMMUNICATIONS 2,000 485 331 1,669 17% TRAVEL 3,100 139 644 2,456 21% RENTAL/LEASE 48,146 8,200 12,329 35,817 26% REPAIR/MAINTENANCE 38,500 39,884 41,121 (2,621) 107%MISCELLANEOUS 13,700 750 1,930 11,770 14% 1,237,786$ 281,459$ 296,541$ 941,245$ 24% CITY ATTORNEY PROFESSIONAL SERVICES 847,480$ 199,483$ 182,768$ 664,712$ 22% 847,480$ 199,483$ 182,768$ 664,712$ 22% NON-DEPARTMENTAL BENEFITS - UNEMPLOYMENT -$ 315$ 2,370$ (2,370)$ 0% SUPPLIES 5,000 321 457 4,543 9% PROFESSIONAL SERVICES 717,430 141,201 84,677 632,753 12% EXCISE TAXES 6,500 1,013 529 5,971 8% RENTAL/LEASE 10,307 5,320 2,696 7,611 26% INSURANCE 624,530 616,495 437,253 187,277 70% MISCELLANEOUS 164,070 39,733 40,734 123,336 25% INTERGOVT SERVICES 9,776,340 4,118,519 3,020,113 6,756,227 31% ECA LOAN PAYMENT 45,000 - - 45,000 0% INTERFUND SUBSIDIES 1,863,370 45,000 - 1,863,370 0% LAND 200,000 - - 200,000 0% GENERAL OBLIGATION BOND 176,340 - - 176,340 0% INTEREST ON LONG-TERM DEBT 21,160 - - 21,160 0% FISCAL AGENT FEES 500 - - 500 0% 13,610,547$ 4,967,917$ 3,588,829$ 10,021,718$ 26% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.2.a Packet Pg. 240 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 15 Page 3 of 4 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 6,560,766$ 1,424,230$ 1,533,908$ 5,026,858$ 23% OVERTIME 463,280 121,266 135,882 327,398 29% HOLIDAY BUYBACK 243,389 881 - 243,389 0% BENEFITS 2,543,628 559,567 610,375 1,933,253 24% UNIFORMS 78,650 8,105 22,013 56,637 28% SUPPLIES 86,500 13,847 23,588 62,912 27% SMALL EQUIPMENT 28,610 4,986 4,861 23,749 17% PROFESSIONAL SERVICES 123,420 19,206 27,206 96,214 22% COMMUNICATIONS 32,000 9,461 9,488 22,512 30% TRAVEL 19,310 2,862 3,539 15,771 18% RENTAL/LEASE 984,878 210,512 245,263 739,615 25% REPAIR/MAINTENANCE 15,120 2,154 3,453 11,667 23% MISCELLANEOUS 46,350 14,236 24,844 21,506 54% INTERGOVTL SERVICES 10,550 8,078 - 10,550 0% MACHINERY/EQUIPMENT 57,900 - 33,227 24,673 57% 11,294,351$ 2,399,391$ 2,677,649$ 8,616,702$ 24% COMMUNITY SERVICES/ECON DEV. SALARIES 238,449$ 57,804$ 58,940$ 179,509$ 25% BENEFITS 76,571 17,719 18,544 58,027 24% SUPPLIES 7,000 6,939 5,620 1,380 80% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 240,400 38,096 48,300 192,100 20% COMMUNICATIONS 1,490 290 296 1,194 20% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 13,751 2,460 3,058 10,693 22% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 920 2,837 6,663 30% 590,461$ 124,227$ 137,596$ 452,865$ 23% DEVELOPMENT SERVICES/PLANNING SALARIES 1,599,298$ 349,178$ 350,421$ 1,248,877$ 22% OVERTIME 1,300 2,680 5,540 (4,240) 426% BENEFITS 619,023 126,445 131,832 487,191 21% UNIFORMS 500 - - 500 0% SUPPLIES 16,100 2,822 2,503 13,597 16% SMALL EQUIPMENT 6,100 475 - 6,100 0% PROFESSIONAL SERVICES 756,410 84,026 52,359 704,051 7% COMMUNICATIONS 9,000 2,023 2,041 6,959 23% TRAVEL 4,750 233 1,363 3,387 29% RENTAL/LEASE 156,959 38,708 38,841 118,118 25% REPAIRS & MAINTENANCE 31,100 - - 31,100 0% MISCELLANEOUS 54,060 7,369 6,834 47,226 13% 3,254,600$ 613,958$ 591,734$ 2,662,866$ 18% ENGINEERING SALARIES 1,661,359$ 357,256$ 323,778$ 1,337,581$ 19% OVERTIME 5,000 104 2,357 2,643 47% BENEFITS 710,496 145,190 135,427 575,069 19% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 216 - 2,200 0% PROFESSIONAL SERVICES 13,840 4,867 5,808 8,032 42% COMMUNICATIONS 16,625 3,077 3,211 13,414 19% TRAVEL 600 - 89 511 15% RENTAL/LEASE 120,624 22,513 29,826 90,798 25% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 37,500 6,164 3,892 33,608 10% 2,571,204$ 539,386$ 504,388$ 2,066,816$ 20% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.2.a Packet Pg. 241 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 16 Page 4 of 4 Title 2018 Amended Budget 3/31/2017 Expenditures 3/31/2018 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 2,048,165$ 441,901$ 441,109$ 1,607,056$ 22% OVERTIME 10,000 1,610 1,442 8,558 14% BENEFITS 847,782 178,404 175,186 672,596 21% UNIFORMS 6,275 976 1,126 5,149 18% SUPPLIES 117,390 29,131 28,457 88,933 24% SMALL EQUIPMENT 7,750 679 628 7,122 8% PROFESSIONAL SERVICES 595,160 39,365 47,089 548,071 8% COMMUNICATIONS 30,320 1,516 1,809 28,511 6% TRAVEL 4,870 1,116 69 4,801 1% RENTAL/LEASE 264,378 69,922 63,823 200,555 24% PUBLIC UTILITY 175,000 35,290 36,946 138,054 21% REPAIR/MAINTENANCE 37,700 11,309 - 37,700 0% MISCELLANEOUS 92,610 17,564 18,053 74,557 19% INTERGOVTL SERVICES 70,700 - - 70,700 0% BUILDINGS 60,000 - - 60,000 0% 4,368,100$ 828,782$ 815,736$ 3,552,364$ 19% PUBLIC WORKS SALARIES 279,248$ 70,092$ 68,965$ 210,283$ 25% OVERTIME 200 - - 200 0% BENEFITS 92,055 22,172 25,741 66,314 28% SUPPLIES 8,600 945 889 7,711 10% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 24 25 175 12% COMMUNICATIONS 1,350 181 169 1,181 13% TRAVEL 500 - - 500 0% RENTAL/LEASE 122,195 23,164 30,303 91,892 25% PUBLIC UTILITY 2,800 779 734 2,066 26% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 - - 4,900 0% 514,048$ 117,357$ 126,826$ 387,222$ 25% FACILITIES MAINTENANCE SALARIES 719,620 174,075 181,046 538,574 25% OVERTIME 7,500 706 1,462 6,038 19% BENEFITS 325,233 74,787 76,863 248,370 24% UNIFORMS 3,000 1,881 2,050 950 68% SUPPLIES 87,000 20,536 18,882 68,118 22% SMALL EQUIPMENT 3,000 - 1,249 1,751 42% PROFESSIONAL SERVICES 156,000 13,046 - 156,000 0% COMMUNICATIONS 16,000 4,197 4,203 11,797 26% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 68,310 14,840 15,827 52,483 23% PUBLIC UTILITY 280,000 78,361 79,822 200,178 29% REPAIR/MAINTENANCE 428,500 20,942 34,591 393,909 8% MISCELLANEOUS 5,000 948 30 4,970 1% BUILDINGS - - - - 0% 2,100,163$ 404,318$ 416,025$ 1,684,138$ 20% TOTAL GENERAL FUND EXPENDITURES 43,544,161$ 11,124,815$ 9,997,735$ 33,546,426$ 23% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 8.2.a Packet Pg. 242 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,953,377$ 1,953,377$ 2,195,035$ 12.37% February 4,697,438 2,744,061 4,464,993 -4.95% March 7,016,914 2,319,476 7,004,229 -0.18% April 10,662,028 3,645,114 10,642,753 -0.18% May 18,041,996 7,379,968 18,009,380 -0.18% June 20,077,292 2,035,296 20,040,997 -0.18% July 22,083,267 2,005,975 22,043,346 -0.18% August 24,375,619 2,292,352 24,331,554 -0.18% September 26,381,534 2,005,915 26,333,842 -0.18% October 29,134,296 2,752,762 29,081,628 -0.18% November 36,653,949 7,519,653 36,587,687 -0.18% December 38,801,555 2,147,606 38,731,411 -0.18% Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 219,352$ 219,352$ 251,030$ 14.44% February 381,613 162,261 407,050 6.67% March 588,896 207,283 1,009,202 71.37% April 780,860 191,964 1,338,174 71.37% May 1,005,087 224,227 1,722,436 71.37% June 1,248,349 243,262 2,139,319 71.37% July 1,653,074 404,724 2,832,902 71.37% August 1,929,331 276,257 3,306,329 71.37% September 2,197,100 267,769 3,765,209 71.37% October 2,416,963 219,864 4,141,994 71.37% November 2,630,341 213,377 4,507,662 71.37% December 2,800,000 169,659 4,798,411 71.37% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-General Fund 2018 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax 1 & 2 Current Year Budget Prior Year 8.2.a Packet Pg. 243 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 18 SALES TAX SUMMARY Wholesale Trade, $82,848 Communications, $64,014 Clothing and Accessories, $70,587 Accommodation, $8,865 Construction Trade, $378,083 Health & Personal Care, $64,323 Automotive Repair, $47,248 Amusement & Recreation, $21,560 Business Services, $166,525 Gasoline, $8,518 Retail Food Stores, $73,678 Retail Automotive, $332,167 Manufacturing, $26,113 Eating & Drinking, $234,310 Others, $8,772 Misc Retail, $298,699 Sales Tax Analysis By Category Current Period: March 2018 Year-to-Date Total $1,886,310 $5,325,287 $5,840,764 $6,741,838 $6,905,122 $7,395,114 $1,886,310 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2013 2014 2015 2016 2017 YTD 2018 Annual Sales Tax Revenue 8.2.a Packet Pg. 244 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 552,482$ 552,482$ 585,948$ 6.06% February 1,249,207 696,725 1,321,958 5.82% March 1,777,304 528,097 1,886,310 6.13% April 2,272,493 495,189 2,411,870 6.13% May 2,906,618 634,125 3,084,887 6.13% June 3,468,607 561,989 3,681,343 6.13% July 4,058,559 589,952 4,307,478 6.13% August 4,707,320 648,761 4,996,030 6.13% September 5,334,689 627,369 5,661,877 6.13% October 5,989,537 654,848 6,356,887 6.13% November 6,670,224 680,687 7,079,322 6.13% December 7,275,000 604,776 7,721,191 6.13% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 88,482$ 88,482$ 97,973$ 10.73% February 187,698 99,217 187,404 -0.16% March 267,256 79,558 268,029 0.29% April 335,144 67,888 336,113 0.29% May 387,986 52,843 389,108 0.29% June 424,966 36,979 426,195 0.29% July 453,766 28,800 455,078 0.29% August 477,013 23,247 478,392 0.29% September 498,430 21,418 499,872 0.29% October 523,180 24,749 524,693 0.29% November 561,415 38,235 563,038 0.29% December 620,200 58,785 621,994 0.29% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2018 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year 8.2.a Packet Pg. 245 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 101,864$ 101,864$ 94,392$ -7.34% February 202,129 100,265 183,702 -9.12% March 294,029 91,900 265,638 -9.66% April 390,095 96,066 352,428 -9.66% May 478,713 88,617 432,488 -9.66% June 568,042 89,329 513,192 -9.66% July 652,808 84,766 589,773 -9.66% August 740,812 88,004 669,279 -9.66% September 832,244 91,432 751,883 -9.66% October 920,171 87,927 831,320 -9.66% November 1,003,763 83,592 906,840 -9.66% December 1,093,200 89,437 987,641 -9.66% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 171,906$ 171,906$ 169,967$ -1.13% February 353,028 181,122 380,238 7.71% March 518,242 165,214 535,565 3.34% April 683,645 165,403 706,497 3.34% May 824,846 141,201 852,418 3.34% June 940,385 115,539 971,819 3.34% July 1,050,933 110,549 1,086,063 3.34% August 1,157,071 106,138 1,195,749 3.34% September 1,262,180 105,109 1,304,371 3.34% October 1,372,403 110,223 1,418,279 3.34% November 1,490,337 117,934 1,540,155 3.34% December 1,611,600 121,263 1,665,472 3.34% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2018 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year 8.2.a Packet Pg. 246 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 671,144$ 671,144$ 686,803$ 2.33% February 1,136,017 464,873 1,148,411 1.09% March 1,808,515 672,498 1,786,469 -1.22% April 2,250,797 442,282 2,223,360 -1.22% May 2,907,543 656,746 2,872,099 -1.22% June 3,420,955 513,413 3,379,253 -1.22% July 4,227,120 806,165 4,175,591 -1.22% August 4,933,718 706,598 4,873,576 -1.22% September 5,902,426 968,708 5,830,474 -1.22% October 6,565,192 662,766 6,485,161 -1.22% November 7,332,394 767,202 7,243,011 -1.22% December 7,804,500 472,106 7,709,362 -1.22% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 293,128$ 293,128$ 287,956$ -1.13% February 924,642 631,514 913,794 7.71% March 1,217,367 292,725 1,201,441 3.34% April 1,476,942 259,575 1,457,621 3.34% May 1,769,842 292,900 1,746,689 3.34% June 2,030,237 260,395 2,003,677 3.34% July 2,324,515 294,278 2,294,105 -1.31% August 2,956,345 631,830 2,917,670 -1.31% September 3,248,569 292,224 3,206,071 -1.31% October 3,508,364 259,794 3,462,466 -1.31% November 3,801,321 292,958 3,751,591 -1.31% December 4,061,395 260,074 4,008,263 -1.31% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2018 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year 8.2.a Packet Pg. 247 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 691,863$ 691,863$ 707,735$ 2.29% February 1,253,067 561,204 1,269,207 1.29% March 1,943,785 690,719 1,962,615 0.97% April 2,507,611 563,825 2,531,902 0.97% May 3,199,180 691,569 3,230,170 0.97% June 3,770,233 571,053 3,806,755 0.97% July 4,484,245 714,012 4,527,683 0.97% August 5,054,160 569,916 5,103,120 0.97% September 5,782,066 727,906 5,838,077 0.97% October 6,358,537 576,471 6,420,132 0.97% November 7,064,218 705,680 7,132,648 0.97% December 7,629,500 565,282 7,703,407 0.97% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2018 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year 8.2.a Packet Pg. 248 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 5,339,367$ 5,339,367$ 4,000,420$ -25.08% February 7,825,622 2,486,255 7,074,254 -9.60% March 11,544,659 3,719,037 9,997,735 -13.40% April 15,433,177 3,888,518 13,365,212 -13.40% May 17,763,152 2,329,974 15,382,982 -13.40% June 21,590,573 3,827,421 18,697,549 -13.40% July 25,233,186 3,642,614 21,852,071 -13.40% August 29,178,384 3,945,197 25,268,632 -13.40% September 32,577,829 3,399,446 28,212,570 -13.40% October 35,390,065 2,812,236 30,647,981 -13.40% November 39,451,177 4,061,112 34,164,925 -13.40% December 43,544,161 4,092,984 37,709,470 -13.40% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,802,655$ 2,802,655$ 1,916,589$ -31.62% February 3,053,377 250,722 2,811,392 -7.93% March 4,425,819 1,372,442 3,588,829 -18.91% April 5,831,333 1,405,514 4,728,539 -18.91% May 5,968,987 137,654 4,840,161 -18.91% June 7,402,635 1,433,648 6,002,684 -18.91% July 8,503,598 1,100,963 6,895,439 -18.91% August 9,772,721 1,269,123 7,924,551 -18.91% September 10,710,965 938,244 8,685,359 -18.91% October 11,129,193 418,228 9,024,494 -18.91% November 12,410,146 1,280,953 10,063,200 -18.91% December 13,610,547 1,200,401 11,036,586 -18.91% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-General Fund 2018 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year 8.2.a Packet Pg. 249 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 39,156$ 39,156$ 20,137$ -48.57% February 81,707 42,551 43,001 -47.37% March 131,158 49,452 67,048 -48.88% April 177,465 46,306 90,720 -48.88% May 223,060 45,595 114,029 -48.88% June 282,118 59,058 144,219 -48.88% July 332,530 50,412 169,990 -48.88% August 383,904 51,375 196,253 -48.88% September 442,045 58,140 225,974 -48.88% October 480,175 38,130 245,466 -48.88% November 530,273 50,099 271,077 -48.88% December 580,919 50,646 296,967 -48.88% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 24,264$ 24,264$ 23,355$ -3.75% February 49,615 25,351 47,920 -3.42% March 74,439 24,823 71,633 -3.77% April 98,806 24,367 95,081 -3.77% May 123,154 24,348 118,512 -3.77% June 147,440 24,286 141,882 -3.77% July 172,527 25,087 166,023 -3.77% August 197,868 25,341 190,409 -3.77% September 222,303 24,435 213,923 -3.77% October 247,077 24,774 237,763 -3.77% November 271,327 24,250 261,099 -3.77% December 297,088 25,761 285,889 -3.77% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-City Council 2018 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year 8.2.a Packet Pg. 250 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 36,684$ 36,684$ 36,984$ 0.82% February 77,607 40,923 73,258 -5.60% March 118,303 40,696 107,255 -9.34% April 153,693 35,390 139,339 -9.34% May 191,411 37,718 173,535 -9.34% June 229,956 38,546 208,481 -9.34% July 270,034 40,078 244,816 -9.34% August 308,510 38,475 279,698 -9.34% September 345,878 37,368 313,576 -9.34% October 385,381 39,503 349,390 -9.34% November 421,760 36,379 382,372 -9.34% December 477,314 55,554 432,738 -9.34% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 82,608$ 82,608$ 80,036$ -3.11% February 175,964 93,357 159,028 -9.62% March 269,619 93,655 241,304 -10.50% April 356,946 87,327 319,460 -10.50% May 446,138 89,192 399,285 -10.50% June 534,494 88,356 478,362 -10.50% July 623,552 89,059 558,068 -10.50% August 718,039 94,486 642,631 -10.50% September 811,352 93,313 726,144 -10.50% October 908,794 97,442 813,353 -10.50% November 1,003,801 95,007 898,383 -10.50% December 1,105,852 102,051 989,717 -10.50% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2018 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 8.2.a Packet Pg. 251 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 35,508$ 35,508$ 43,517$ 22.56% February 78,575 43,067 85,170 8.39% March 122,808 44,233 137,596 12.04% April 183,062 60,254 205,106 12.04% May 221,918 38,856 248,641 12.04% June 264,589 42,671 296,450 12.04% July 310,671 46,082 348,082 12.04% August 361,283 50,612 404,789 12.04% September 410,573 49,289 460,014 12.04% October 462,272 51,699 517,939 12.04% November 518,901 56,629 581,387 12.04% December 590,461 71,560 661,564 12.04% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 61,607$ 61,607$ 61,232$ -0.61% February 117,510 55,903 116,550 -0.82% March 173,888 56,379 172,403 -0.85% April 232,177 58,288 230,193 -0.85% May 285,659 53,483 283,219 -0.85% June 337,760 52,100 334,875 -0.85% July 393,593 55,833 390,231 -0.85% August 451,730 58,137 447,871 -0.85% September 508,091 56,361 503,751 -0.85% October 576,461 68,371 571,537 -0.85% November 635,542 59,080 630,113 -0.85% December 694,248 58,706 688,318 -0.85% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2018 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 8.2.a Packet Pg. 252 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 27 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 143,632$ 143,632$ 144,135$ 0.35% February 300,838 157,206 204,078 -32.16% March 388,705 87,867 293,273 -24.55% April 473,229 84,524 357,045 -24.55% May 541,119 67,890 408,267 -24.55% June 613,434 72,315 462,828 -24.55% July 720,259 106,826 543,427 -24.55% August 840,735 120,476 634,324 -24.55% September 955,896 115,161 721,212 -24.55% October 1,040,611 84,714 785,128 -24.55% November 1,136,112 95,501 857,183 -24.55% December 1,335,413 199,301 1,007,553 -24.55% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 124,798$ 124,798$ 125,728$ 0.75% February 223,504 98,706 210,861 -5.66% March 319,397 95,892 296,541 -7.16% April 425,251 105,855 394,820 -7.16% May 523,182 97,931 485,743 -7.16% June 620,315 97,133 575,925 -7.16% July 716,459 96,144 665,189 -7.16% August 814,575 98,117 756,284 -7.16% September 925,150 110,574 858,946 -7.16% October 1,031,905 106,755 958,062 -7.16% November 1,131,680 99,774 1,050,696 -7.16% December 1,237,786 106,106 1,149,210 -7.16% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Technology Rental Fund 2018 City of Edmonds, WA Monthly Expenditure Report-Finance Prior Year amounts are from the Information Services Budget 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Technology Rental Fund Current Year Budget Prior Year 8.2.a Packet Pg. 253 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 70,623$ 70,623$ 46,119$ -34.70% February 141,247 70,623 136,648 -3.26% March 211,870 70,623 182,768 -13.74% April 282,493 70,623 243,690 -13.74% May 353,117 70,623 304,613 -13.74% June 423,740 70,623 365,535 -13.74% July 494,363 70,623 426,458 -13.74% August 564,986 70,623 487,381 -13.74% September 635,610 70,623 548,303 -13.74% October 706,233 70,623 609,226 -13.74% November 776,856 70,623 670,148 -13.74% December 847,480 70,623 731,071 -13.74% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 889,068$ 889,068$ 871,900$ -1.93% February 1,784,246 895,177 1,788,816 0.26% March 2,672,941 888,695 2,677,649 0.18% April 3,565,257 892,316 3,571,537 0.18% May 4,451,291 886,034 4,459,131 0.18% June 5,370,025 918,734 5,379,483 0.18% July 6,283,947 913,922 6,295,015 0.18% August 7,183,331 899,385 7,195,984 0.18% September 8,094,615 911,283 8,108,872 0.18% October 9,104,818 1,010,204 9,120,855 0.18% November 10,340,935 1,236,117 10,359,149 0.18% December 11,294,351 953,416 11,314,244 0.18% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2018 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 12,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year 8.2.a Packet Pg. 254 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 237,836$ 237,836$ 175,855$ -26.06% February 493,508 255,672 378,818 -23.24% March 767,724 274,216 591,734 -22.92% April 1,016,096 248,372 783,171 -22.92% May 1,288,457 272,361 993,096 -22.92% June 1,545,502 257,045 1,191,218 -22.92% July 1,810,177 264,676 1,395,220 -22.92% August 2,098,921 288,744 1,617,773 -22.92% September 2,363,141 264,220 1,821,425 -22.92% October 2,650,299 287,158 2,042,756 -22.92% November 2,948,346 298,046 2,272,480 -22.92% December 3,254,600 306,254 2,508,529 -22.92% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 290,416$ 290,416$ 258,749$ -10.90% February 593,836 303,420 530,383 -10.69% March 916,871 323,035 815,736 -11.03% April 1,236,894 320,023 1,100,459 -11.03% May 1,585,949 349,055 1,411,012 -11.03% June 1,933,803 347,855 1,720,496 -11.03% July 2,410,584 476,781 2,144,686 -11.03% August 2,953,471 542,887 2,627,690 -11.03% September 3,331,617 378,146 2,964,125 -11.03% October 3,667,051 335,434 3,262,559 -11.03% November 3,969,963 302,911 3,532,058 -11.03% December 4,368,100 398,137 3,886,279 -11.03% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Development Services 2018 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 8.2.a Packet Pg. 255 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 30 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 42,035$ 42,035$ 42,488$ 1.08% February 85,654 43,620 84,736 -1.07% March 128,689 43,035 126,826 -1.45% April 171,578 42,889 169,094 -1.45% May 214,645 43,067 211,537 -1.45% June 257,701 43,056 253,970 -1.45% July 301,222 43,521 296,861 -1.45% August 343,666 42,444 338,690 -1.45% September 384,825 41,159 379,253 -1.45% October 426,961 42,136 420,779 -1.45% November 469,006 42,045 462,215 -1.45% December 514,048 45,042 506,606 -1.45% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 164,689$ 164,689$ 133,250$ -19.09% February 332,420 167,731 273,490 -17.73% March 509,854 177,434 416,025 -18.40% April 679,027 169,173 554,065 -18.40% May 851,467 172,439 694,770 -18.40% June 1,002,627 151,161 818,113 -18.40% July 1,200,111 197,483 979,253 -18.40% August 1,359,814 159,704 1,109,566 -18.40% September 1,542,717 182,903 1,258,809 -18.40% October 1,711,435 168,718 1,396,478 -18.40% November 1,898,800 187,365 1,549,362 -18.40% December 2,100,163 201,363 1,713,668 -18.40% *The monthly budget forecast columns are based on a five-year average. 2018 City of Edmonds, WA Monthly Expenditure Report-Public Works 2018 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 2,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year 8.2.a Packet Pg. 256 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 198,227$ 198,227$ 164,481$ -17.02% February 393,972 195,745 334,182 -15.18% March 606,539 212,567 504,388 -16.84% April 823,792 217,253 685,052 -16.84% May 1,030,869 207,078 857,254 -16.84% June 1,250,453 219,584 1,039,856 -16.84% July 1,460,494 210,041 1,214,523 -16.84% August 1,682,651 222,157 1,399,265 -16.84% September 1,896,727 214,076 1,577,287 -16.84% October 2,116,435 219,708 1,759,993 -16.84% November 2,330,526 214,090 1,938,027 -16.84% December 2,571,204 240,678 2,138,171 -16.84% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2018 0 300,000 600,000 900,000 1,200,000 1,500,000 1,800,000 2,100,000 2,400,000 2,700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year 8.2.a Packet Pg. 257 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 32 INVESTMENT PORTFOLIO SUMMARY Years Agency/Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FFCB Bonds 995,820 0.30 1,000,000 996,722 07/18/18 0.75% FFCB Bonds 2,010,790 0.75 2,000,000 1,990,628 12/28/18 1.42% FFCB Bonds 2,000,000 0.82 2,000,000 1,987,576 01/25/19 1.23% FICO Bonds 1,009,725 1.07 1,035,000 1,012,004 04/25/19 1.42% FNMA Bonds 999,750 1.20 1,000,000 990,758 06/13/19 1.40% FHLB Bonds 1,000,400 1.22 1,000,000 990,513 06/20/19 1.40% FHLMC Bonds 995,970 1.51 1,000,000 985,006 10/02/19 1.25% FNMA Bonds 1,994,310 1.58 2,000,000 1,971,618 10/28/19 1.35% FNMA Bonds 997,300 2.00 1,000,000 981,341 03/30/20 1.38% FHLB Bonds 2,003,780 2.00 2,000,000 1,964,362 03/30/20 1.45% FNMA Bonds 2,000,000 2.00 2,000,000 1,973,056 03/30/20 1.65% FHLMC Bonds 2,003,868 2.08 2,000,000 1,957,602 04/28/20 1.35% FNMA Bonds 1,000,000 2.25 1,000,000 978,395 06/30/20 1.38% FNMA Bonds 1,000,000 2.25 1,000,000 978,395 06/30/20 1.38% FHLB Bonds 3,000,000 2.29 3,000,000 2,921,556 07/13/20 1.20% RFCS Bonds 1,999,698 2.29 2,120,000 2,003,796 07/15/20 1.60% FHLB Bonds 2,000,000 2.33 2,000,000 1,967,272 07/30/20 1.75% FNMA Bonds 1,000,000 2.41 1,000,000 973,667 08/28/20 1.40% FNMA Bonds 1,000,000 2.41 1,000,000 973,667 08/28/20 1.40% FHLMC Bonds 999,500 2.75 1,000,000 978,292 12/30/20 1.75% FNMA Bonds 2,005,474 2.81 2,000,000 1,949,116 01/19/21 1.50% FM Bonds 2,000,000 3.01 2,000,000 1,961,234 04/01/21 1.87% FHLB Bonds 2,000,000 3.23 2,000,000 1,976,694 06/22/21 2.18% FHLMC Bonds 2,000,000 3.66 2,000,000 1,964,822 11/26/21 2.13% FHLMC Bonds 999,400 3.75 1,000,000 975,452 12/30/21 2.00% FHLMC Bonds 1,000,000 3.91 1,000,000 986,183 02/25/22 2.15% TOTAL SECURITIES 40,015,786 2.1 40,155,000 39,389,727 Washington State Local Gov't Investment Pool 10,661,327 10,661,327 Demand 1.58% Snohomish County Local Gov't Investment Pool 8,874,015 8,874,015 Demand 1.43% TOTAL PORTFOLIO 59,690,342$ 58,925,069$ As of March 31, 2018 City of Edmonds Investment Portfolio Detail RFCS, 5% FHLMC, 20% FFCB, 12% FICO, 3%FHLB, 25% FM, 5% FNMA, 30% Issuer Diversification Checking, $1.3 , 2% State LGIP, $10.7 , 17% County LGIP, $8.9 , 15% Bonds, $40.2 , 66% Cash and Investment Balances (in $ Millions) 8.2.a Packet Pg. 258 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 33 INVESTMENT PORTFOLIO SUMMARY $74,830 $163,214 $335,926 $423,816 $653,690 $228,425 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2013 2014 2015 2016 2017 YTD 2018 Annual Interest Income 0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7%1.8%1.9%2.0%2.1% April June August October December February Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark)City Blended Rate 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo Maturity Distribution and Rate of Return 8.2.a Packet Pg. 259 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 34 GENERAL FUND OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD 001-General Fund 10,254,267$ 7,645,005$ 7,260,760$ (2,993,506)$ (2,993,506)$ 009-Leoff-Medical Ins. Reserve 417,153 345,235 302,718 (114,435) (114,435) 011-Risk Management Fund 902,700 907,257 909,117 6,417 6,417 012-Contingency Reserve Fund 5,440,511 5,467,974 5,479,186 38,675 38,675 014-Historic Preservation Gift Fund 7,357 7,394 7,409 52 52 016-Building Maintenance (32,823) (32,823) (32,823) - - 017 - Marsh Restoration & Preservation - - 6,825 6,825 6,825 Total General Fund & Subfunds 16,989,165$ 14,340,042$ 13,933,192$ (3,055,973)$ (3,055,973)$ GENERAL FUND & SUBFUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.99 $14.34 $13.93 - 4 8 12 16 20 Dec 2017 Feb 2018 Mar 2018MillionsGeneralFund & Subfunds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 260 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD General Fund & Subfunds 16,989,165$ 14,340,042$ 13,933,192$ (3,055,973)$ (3,055,973)$ Special Revenue 8,489,832 9,794,259 10,378,624 1,888,792 1,888,792 Debt Service 3,812 3,812 3,812 - - Capital Projects 1,544,084 1,593,637 1,597,093 53,009 53,009 Total Governmental Funds 27,026,893$ 25,731,750$ 25,912,722$ (1,114,171)$ (1,114,171)$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $16.99 $14.34 $13.93 $8.49 $9.79 $10.38 $0.00 $0.00 $0.00 $1.54 $1.59 $1.60 - 4 8 12 16 20 Dec 2017 Feb 2018 Mar 2018Millions General Fund & Subfunds Special Revenue Debt Service Capital Projects Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group $27.03 $25.73 $25.91 - 6 12 18 24 30 Dec 2017 Feb 2018 Mar 2018MillionsGovernmentalFund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 261 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD 104 - Drug Enforcement Fund 692$ 7,867$ 7,909$ 7,217$ 7,217$ 111 - Street Fund 1,102,078 960,851 931,963 (170,115) (170,115) 112 - Combined Street Const/Improve 701,704 1,711,124 1,788,992 1,087,288 1,087,288 117 - Municipal Arts Acquis. Fund 533,207 538,784 537,185 3,978 3,978 118 - Memorial Street Tree 18,350 18,439 18,477 127 127 120 - Hotel/Motel Tax Revenue Fund 82,356 89,214 93,083 10,727 10,727 121 - Employee Parking Permit Fund 69,293 77,860 78,319 9,026 9,026 122 - Youth Scholarship Fund 15,347 15,291 15,098 (250) (250) 123 - Tourism Promotional Fund/Arts 59,886 67,611 69,601 9,715 9,715 125 - Real Estate Tax 2 1,901,003 2,018,457 2,283,841 382,837 382,837 126 - Real Estate Excise Tax 1 2,408,253 2,622,827 2,910,621 502,368 502,368 127 - Gifts Catalog Fund 265,666 292,466 294,705 29,039 29,039 130 - Cemetery Maintenance/Improvement 188,886 189,413 173,184 (15,702) (15,702) 136 - Parks Trust Fund 155,907 156,694 157,015 1,108 1,108 137 - Cemetery Maintenance Trust Fund 938,109 945,139 948,171 10,062 10,062 138 - Sister City Commission 7,598 7,636 7,633 35 35 140 - Business Improvement Disrict 41,495 74,587 62,828 21,333 21,333 Total Special Revenue 8,489,832$ 9,794,259$ 10,378,624$ 1,888,792$ 1,888,792$ GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $8.49 $9.79 $10.38 - 3 6 9 12 15 Dec 2017 Feb 2018 Mar 2018Millions Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 262 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 37 ENTERPRISE FUNDS OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD 421 - Water Utility Fund 20,051,868$ 20,537,974$ 20,573,659$ 521,791$ 521,791$ 422 - Storm Utility Fund 11,559,130 12,015,007 12,146,725 587,595 587,595 423 - Sewer/WWTP Utility Fund 46,569,860 47,220,262 47,577,840 1,007,980 1,007,980 424 - Bond Reserve Fund 843,960 843,961 843,962 2 2 411 - Combined Utility Operation - 22,121 40,127 40,127 40,127 Total Enterprise Funds 79,024,818$ 80,639,325$ 81,182,313$ 2,157,495$ 2,157,495$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $40,127 $20,573,659 $12,146,725 $47,577,840 $843,962 $206,795 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 55,000,000 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund Enterprise and Agency Fund Balances as of March 31, 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 263 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 38 SUMMARY OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD Governmental Funds 27,026,893$ 25,731,750$ 25,912,722$ (1,114,172)$ (1,114,172)$ Enterprise Funds 79,024,818 80,639,325 81,182,313 2,157,495 2,157,495 Internal Services Fund 9,653,868 9,839,135 9,938,905 285,037 285,037 Agency Funds 226,480 211,885 206,795 (19,685) (19,685) Total City-wide Total 115,932,059$ 116,422,095$ 117,240,735$ 1,308,675$ 1,308,675$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $1,597,093 $3,812 $62,828 $7,633 $948,171 $157,015 $173,184 $294,705 $2,910,621 $2,283,841 $69,601 $15,098 $78,319 $93,083 $18,477 $537,185 $1,788,992 $931,963 $7,909 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Parks Capital Construction Fund L.I.D. Fund Control Business Improvement District Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Cemetery Maintenance/Improvement Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Fund Street Fund Drug Enforcement Fund Governmental Fund Balances (Excluding General Fund) as of March 31, 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 264 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2017 2/28/2018 3/31/2018 Q1 YTD 511 - Equipment Rental Fund 9,399,758$ 9,576,914$ 9,659,788$ 260,029$ 260,029$ 512 - Technology Rental Fund 254,109 262,221 279,117 25,008 25,008 Total Internal Service Funds 9,653,868$ 9,839,135$ 9,938,905$ 285,037$ 285,037$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $9,399,758 $9,576,914 $9,659,788 $254,109 $262,221 $279,117 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Dec 2017 Feb 2018 Mar 2018 511 - Equipment Rental Fund 512 - Technology Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2017 Financial Statements. 8.2.a Packet Pg. 265 Attachment: March 2018 Quarterly Financial Report (March 2018 Quarterly Financial Report) City Council Agenda Item Meeting Date: 05/8/2018 Civil Service Commission - code update (10.25.090- Filling of vacancies - Probationary period) Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History The positions covered by the City's civil service rules (in the Police department) have a twelve month probationary period, not a six month probationary period. This update to the code provides alignment with the civil service rules and collective bargaining agreement language for the probationary periods for those civil service positions. Staff Recommendation Forward to the consent agenda for full approval by Council at the 5/15/18 meeting. Narrative The positions covered by the City's civil service rules (in the Police department) have a twelve month probationary period, not a six month probationary period. This update to the code provides alignment with the civil service rules and collective bargaining agreement language for the probationary periods for those civil service positions. Attachments: Ordinance Amending Certain Filling of Vacancies Provisions of ECC 10.25 final 9.1 Packet Pg. 266 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CERTAIN “FILLING OF VACANCIES” PROVISIONS OF ECC 10.25 (“CIVIL SERVICE COMMISSION”); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has determined that there is a need for clarification in the Edmonds City Code regarding the intent of certain provisions of the “Filling of Vacancies” section of the Civil Service Rules adopted by the City of Edmonds’ Civil Service Commission; and WHEREAS, the City of Edmonds wishes to revise this section to allow for the necessary clarification; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Subsection .090 of Section 10.25 of the ECC Civil Service Commission is hereby amended to read as follows (deleted text in strike-through; new text in underline): 10.25.090 Filling of vacancies – Probationary period. A. Original Appointment to Department. Whenever a vacancy exists, or upon the request of the appointing authority, the commission shall certify the names of the persons highest on the applicable eligibility list for the class who are willing to accept appointments in the following numbers: 1. For lists developed through internal testing on an annual basis, or more frequently as requested by the appointing authority, the names of the top five candidates in rank order based upon their final examination scores, including veteran’s preference, if applicable. 2. In the continuing testing process, the names of no more than the top 20 candidates in rank order based upon their final examination scores, including veterans’ preference, if applicable. - 1 - 9.1.a Packet Pg. 267 Attachment: Ordinance Amending Certain Filling of Vacancies Provisions of ECC 10.25 final (Civil Service Commission - code update B. Promotion Appointments. Whenever the appointing authority determines that a vacancy shall be filled by a promotional appointment, the commission shall certify from the appropriate eligibility list names as follows: 1. For each and every police officer position above the rank of second class police officer, the commission shall certify the three highest names on such list, from which the appointing authority may appoint any one. 2. For all other employee and noncommissioned positions covered by civil service, the commission shall certify the three highest names on the eligibility list, from which the appointing authority may appoint any one. 3. Nothing herein shall obligate the appointment authority to fill any position. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY - 2 - 9.1.a Packet Pg. 268 Attachment: Ordinance Amending Certain Filling of Vacancies Provisions of ECC 10.25 final (Civil Service Commission - code update APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. - 3 - 9.1.a Packet Pg. 269 Attachment: Ordinance Amending Certain Filling of Vacancies Provisions of ECC 10.25 final (Civil Service Commission - code update SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2015, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CERTAIN “FILLING OF VACANCIES” PROVISIONS OF ECC 10.25 (“CIVIL SERVICE COMMISSION”); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2015. CITY CLERK, SCOTT PASSEY - 4 - 9.1.a Packet Pg. 270 Attachment: Ordinance Amending Certain Filling of Vacancies Provisions of ECC 10.25 final (Civil Service Commission - code update City Council Agenda Item Meeting Date: 05/8/2018 Interlocal Agreement w/Edmonds School District for School Resource Officer Staff Lead: Jim Lawless Department: Police Services Preparer: James Lawless Background/History Staff Recommendation It is the recommendation and request of staff that this inter-local agreement be forwarded to the full Council for approval and authorization of the Mayor's signature. Narrative On July 1, 2010, as a result of budgetary restrictions, the Edmonds School District and the Edmonds Police Department ended their long standing relationship that provided for a School Resource Officer at Edmonds-Woodway High School. In late 2017, both entities agreed in principle to re-establish that position under the same terms as the previous agreement. As That agreement allows for the officer to be assigned to the school for the entirety of the school year, with both parties equally sharing the expense of salary and benefits for the assigned officer. As part of the 2018 budgetary process, the City Council authorized funding for an additional police officer in order to backfill the vacancy being created by reassigning and officer to the high school for the majority of the year. The inter-local agreement is attached and has been reviewed and approved as to form by the City Attorney. Attachments: ILA for SRO Edmonds FINAL 9.2 Packet Pg. 271 INTERLOCAL AGREEMENT – EDMONDS 04.10.18 1 INTERLOCAL AGREEMENT BETWEEN THE EDMONDS SCHOOL DISTRICT And CITY OF EDMONDS For SCHOOL RESOURCE OFFICER THIS AGREEMENT is made by and between the Edmonds School District, hereafter referred to as “District”, and the City of Edmonds, a Washington State municipal corporation, hereafter referred to as “Edmonds.” RECITALS A. WHEREAS, the District and Edmonds desire to cooperate pursuant to Chapter 39.34 RCW, Interlocal Cooperation Act, in order to make the most efficient use of their respective governmental powers within their jurisdictions; and B. WHEREAS, Edmonds and the District desire to re-establish a School Resource Officer Program (hereafter referred to as “Program,”) to provide security, promote safety and serve as a positive resource to the District, the participating High School that is named in this Agreement and the surrounding neighborhood; and C. WHEREAS, Edmonds is willing to assign a uniformed Police Officer to serve as a School Resource Officer (hereafter referred to as “Officer”) to be assigned to the High School location(s) specified herein in order to provide safety, patrol, and assist with certain related duties, in return for a rate of compensation to Edmonds that is agreed upon by the parties hereto. AGREEMENT In consideration of the mutual representations and covenants contained herein, the parties agree as follows: 1. Purpose. This Agreement is intended to increase security and safety for students, staff and property at Edmonds – Woodway High School (the High School) located in the District through the assignment by Edmonds of one (1) experienced commissioned Edmonds Officer to service the location at the specified rate of compensation herein; 2. Term. This Agreement shall commence on August 16, 2018 and shall expire on June 30, 2021, unless otherwise terminated under the provisions of this Agreement. Two additional one-year extensions are allowed. Such extensions shall occur automatically and shall not require written notice of such extension. Should either party desire not to renew for the upcoming school year, such party must provide written notice by April 1 to the other of its intent not to renew. Upon expiration 9.2.a Packet Pg. 272 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 2 of this Agreement and any extensions, all equipment furnished by Edmonds shall remain the sole property of Edmonds and any facilities, office equipment or other material support provided by the District shall remain the sole property of the District. 3. Termination. Either party may terminate this Agreement for any reason upon sixty (60) days’ written notice to the other party. This Agreement is subject to funding, and either party may terminate with ten (10) days written notice due to lack of funding. If this Agreement is terminated prior to completion of the school year by either party, to the extent that compensation has been paid by the District for services not yet provided by the City OR services have been provided by the City for which compensation has not yet been paid by the District, the party due compensation or reimbursement shall be compensated or reimbursed by the other party on a prorated basis through the date of termination. 4. Duties of Officer. Edmonds shall assign the Officer to the High School to promote safety and serve as a positive resource to the District and the surrounding neighborhood. The duties and responsibilities of the Officer include, but are not limited to, the following: a. Perform the duties enumerated in the Edmonds Police Officer Job Description; b. Patrol the High School and surrounding areas to identify, investigate, deter and prevent crimes, especially those incidents involving weapons, youth violence, harassment, gang involvement, drugs, or similar activities; c. Act as a liaison between the High School Administrators and Edmonds; d. Establish and maintain a working rapport with the High School administration, staff, and students; e. Provide school-based security during the regular school day and assist in the promotion of a safe and orderly environment at the High School. The Officer, however, shall not act as a disciplinarian. If the Officer is confronted with a non-criminal violation, such as a school rule violation, the Officer will inform the High School Administrators of the same and assist only for the purposes of providing security for school staff member(s) charged with enforcing school rules and providing testimony in a due process hearing. In the absence of a High School Administrator, the Officer may refer the matter to District administration; 9.2.a Packet Pg. 273 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 3 f. Assist in mediating disputes on campus, including working with students to help solve disputes in a non- violent manner; g. Participate in the District multi-disciplinary threat assessment team. h. Act as a resource person in the area of law enforcement education at the request of staff, speak to classes on the law, search and seizure, drugs, motor vehicle laws, etc.; and, i. Perform other duties as mutually agreed upon by the Principal of the High School and the Officer, provided that the duty is legitimately and reasonably related to the Program as described in this Agreement and is consistent with federal and state law, local ordinances, and District and Edmonds policies, procedures, rules, and regulations. 5. Office Space and Supplies. District shall provide the following for the Officer’s use at the High School, all at the District’s cost: a. Private space with sufficient lighting and heat at the High School to be used by the Officer for general office purposes. b. Necessary office equipment and supplies, including but not limited to a locking cabinet, a desk, a telephone, and a computer. c. A portable radio for communication with High School personnel. 6. Independent Contractor. Edmonds and District understand and agree that Edmonds is acting as an independent contractor under the terms of this Agreement, with the following intended results: a. Control of personnel, standards of performance, discipline, and other aspects of performance of the Officer shall be governed solely by Edmonds; b. All persons rendering services hereunder shall be for all purposes employees of Edmonds; c. All liabilities for salaries, wages or any other compensation for the assigned Officer shall be the responsibility of Edmonds. 9.2.a Packet Pg. 274 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 4 7. Supervision of Officer. The Officer shall remain an employee of Edmonds and is not an employee of the District. The Officer shall remain responsive to the supervision and chain of command of Edmonds. Edmonds shall be solely responsible for Officer’s training, discipline, or dismissal. Any allegation of improper conduct shall be referred by High School or District Administration to the Officer’s immediate supervisor or directly to the Edmonds Chief of Police. 8. Scheduling of Officer. Edmonds agrees to assign an Officer to Edmonds – Woodway High School during the regularly scheduled school year, for the term of this Agreement. The Officer will work at his/her assigned High School throughout the regularly scheduled school day, Monday through Friday, 7 a.m. to 3 p.m., less any scheduled vacation time, sick time, training time, court time, or any other police-related emergencies, such as civil disasters. When the Officer will not be on campus during his/her regular work hours during the school year, the Officer will advise the High School Principal in advance of the Officer’s absence and a phone number where the Officer can be reached. On scheduled workdays when school is not in session, the Officer will work as assigned by Edmonds. a. Once assigned, the Officer should be available during normally scheduled work hours to attend District provided training which assists the officer in understanding safety and disciplinary procedures utilized by the District to include; Right Response Training, District disciplinary, emergency preparedness, suicide prevention responsibilities, and threat assessment teams. b. The Officer should be available to attend a monthly District or regional SRO meeting to coordinate with other District SRO personnel. 9. Overtime. Officer shall not work any overtime without the prior approval of Edmonds. Overtime will be paid by Edmonds in accordance with Edmonds policies. The District is not responsible for any overtime cost unless requested by the District for special events or security. Overtime not related to the District incidents/activities shall not be billed to the District. 10. Selection. Edmonds and the District will cooperate in the selection of an Edmonds uniformed Officer to perform the services under this Agreement. Officer assignment vacancies likewise will be filled in accordance with this section. During the selection process Edmonds may use the following non-exclusive factors: a. Officer should be considered capable of conveying a positive police presence on the High School campus and in the community. 9.2.a Packet Pg. 275 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 5 b. Officer should have the ability to be a positive resource to the school, staff, students, parents, and residents in the surrounding neighborhood. c. Prior to appointment, the Officer shall complete the Basic SRO training course. The Officer should also attend the WA CJTC School Safety Officer Course #6216 as scheduling is available through the state. Both the District and Edmonds are committed to continual professional development training for the Officer. 11. Removal. If the District has cause to believe that a particular officer is not effectively performing in accordance with this Agreement, the Superintendent or designee may recommend in writing to Edmonds that the Officer be removed from the Program. Within ten business days after receiving the recommendation, the Superintendent or designee will meet with the Edmonds Chief of Police or designee to discuss the recommendation. If in the opinion of the Chief or the Superintendent, or their designees, the problem cannot be resolved, then the Officer shall be removed from the Program. Edmonds retains the right to remove or re-assign the appointed Officer as needed. Replacement of the Officer is subject to the above described Selection process. 12. Compensation. In consideration of Edmonds’s assignment of the Officer to the Program, the District agrees to pay 50% of the salary and benefits of the actual assigned officer for the school year, for the term of this Agreement, as determined by Edmonds. The costs are the responsibility of the District to Edmonds. The parties understand and acknowledge that the sums provided under this Agreement only partially fund the position of one fulltime Officer to the High School and that Edmonds reserves the right to assign the Officer outside of regular school hours to other police duties as determined in the sole discretion of Edmonds. In addition, Edmonds reserves the right to assign the Officer to other police functions in the event of an emergent need, including but not limited to civil unrest or a natural disaster. The District and Edmonds agree to negotiate compensation and costs under the Agreement for any extension beyond the original Agreement term. All additional salary, wages, benefits, or other compensation of the Officer under this Agreement shall be the responsibility of Edmonds. In addition, the District agrees to pay Edmonds an annual police vehicle operation and maintenance fee of $2,000. This is 50% of the estimated cost to operate the vehicle for the school year. 13. Billing Period. Edmonds shall invoice the District twice a year in equal installments for the amount due. Invoices shall be delivered to the 9.2.a Packet Pg. 276 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 6 District on or before September 1 for the upcoming four months of service; and shall bill on or before January 1 for the remaining work to be completed during the final six months of service during that school year. Invoices shall be submitted in a form approved by the District, and shall specify the services to be performed, period of service and amount due. 14. Payment. District shall pay Edmonds within 30 days from the date of receipt of a proper invoice. Payments to Edmonds later than 30 days following the receipt of a proper invoice shall accrue interest at the rate of 12% per annum on the balance due. All payments shall first be applied to accrued interest. 15. No Third-Party Rights. The establishment of this Program and execution of this Agreement shall create no third-party rights. In particular, the parties agree by establishing this Program that no past practice has been created with respect to duty assignment, the maintenance of the Program, or to otherwise limit the management discretion of Edmonds under its Collective Bargaining Agreement. This Agreement further shall not create any third-party rights to the Officer or any other Officer of Edmonds, or to any other person. 16. Insurance and Indemnification. The parties shall separately maintain their own appropriate liability and casualty insurance policies as they, in their sole discretion, deem appropriate. The parties further agree that no indemnification shall be provided for, except as specifically set forth below, and that the respective liability of the parties to each other and to third persons shall be deemed in accordance with the laws of the State of Washington. The District will protect, defend, indemnify, and hold harmless Edmonds, its officers, employees, or agents from any and all costs, claims, judgments or awards of damages arising out of, or in any way resulting from, negligent acts or omissions of the District, its officers, employees, or agents. Edmonds will protect, defend, indemnify, and hold harmless the District, its officers, employees, or agents from any and all costs, claims, judgments or awards of damages arising out of, or in any way resulting from, negligent acts or omissions of Edmonds, its officers, employees, or agents. In the event of concurrent liability, the parties shall have the right of contribution in proportion to the respective liability of each party. Nothing contained in this section shall be deemed to waive immunities established pursuant to state statutes or to create third party rights or immunities. 17. District Responsibility for Safety and Security. The parties understand and agree that the District retains its legal responsibility for the safety and security of the District, its employees, students and property, and this Agreement does not alter that responsibility. 18. Interview and Arrest Procedures. If the Officer plans to interview suspects or victims of crime, the Officer, to the extent practicable, will 9.2.a Packet Pg. 277 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 7 advise and work with the Principal to minimize disruption to the High School and other students. District employees will make parental notification of such interviews in accordance with District policies and procedures and applicable laws. The Principal or designee may request that she/he or a designee be present during the interview of a student. The presence of a District employee at an interview of a student regarding a criminal matter shall make said employee subject to subpoena as a witness thereto. In the event the Officer arrests a student at the High School, the Officer shall notify the Principal or the Principal’s designee as soon thereafter as practical. In the event that the arrested student is a juvenile, Edmonds will notify the parent or legal guardian pursuant to Edmonds policies and procedures. The District may also make notification as necessary under its own policies and procedures. 19. Release of Student Information. Upon request by Edmonds, the District will provide directory information relating to its students, to the extent permitted under District policy and state and federal law. Student information and databases will not be utilized by the Officer or by Edmonds for the enforcement of immigration laws or to obtain family data for the purposes of immigration enforcement. 20. Police Reports. The Officer shall provide the District with police reports to the extent permitted by state law and Edmonds policies and procedures. 21. Applicable Law. This Agreement shall be governed by the laws of the State of Washington. 22. Recording. This Agreement shall be filed with the Snohomish County Auditor, or alternatively as provided by RCW 39.34 shall be posted on the District or Edmonds Website. 23. Notice. Notices under this Agreement shall be sent to the following: Edmonds Chief of Police PO Box 5008 Edmonds, WA 98046-5008 Superintendent Edmonds School District 20420 68th Ave. West Edmonds, WA 98036 24. Entire Agreement. This Agreement is the entire agreement between parties and supersedes and merges with any prior agreements of the parties, written or oral, with respect to the Program. This Agreement shall be amended only in writing with the written consent of the parties. This Agreement shall be interpreted in order to implement its central purpose, which is the creation of the Program and the underlying 9.2.a Packet Pg. 278 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) INTERLOCAL AGREEMENT – EDMONDS 04.10.18 8 understanding that only Edmonds shall direct the police functions of the Officer. EDMONDS SCHOOL DISTRICT By: ________________________ Kristine McDuffy, Superintendent Dated: __________________ CITY OF EDMONDS By:___________________________ David O. Earling, Mayor Dated: _____________ By:__________________________ Scott James, Finance Director Attest as to Form By:_____________________________ City Attorney, 9.2.a Packet Pg. 279 Attachment: ILA for SRO Edmonds FINAL (Interlocal Agreement w/Edmonds School District for School Resource Officer) City Council Agenda Item Meeting Date: 05/8/2018 Shoreline Master Program Periodic Review Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History Under the Shoreline Management Act (SMA), each city and county with “shorelines of the state” must prepare and adopt a Shoreline Master Program (SMP) that is based on state laws and rules but tailored to the specific geographic, economic and environmental needs of the community. The SMP is essentially a combined comprehensive plan, zoning ordinance, and development permit system for shoreline specific uses. The SMA requires each city and county to review, and if necessary, revise their SMP at least once every eight years. The legislature set a staggered schedule that alternates with similar reviews under the Growth Management Act. The City of Edmonds is required to complete its SMP periodic update by June 30, 2019. Department of Ecology recently adopted rules (WAC 173-26-090) for conducting the periodic review. The periodic review ensures the SMP stays current with changes in laws and rules, remains consistent with other City of Edmonds plans and regulations, and is responsive to changed circumstances, new information and improved data. Staff Recommendation Forward to full City Council for review and adoption of resolution approving the SMP periodic review work program. Narrative Attachment 1 contains the periodic review checklist which identifies recent statutory and regulatory amendments that relate to shorelines. The City of Edmonds just completed a comprehensive update of its SMP in June 2017. This comprehensive update took many years to complete and some recent amendments to the SMA and shoreline guidelines did not get incorporated in the City’s SMP. Most of the updates identified in the SMP Periodic Review Checklist are minor in nature and will not substantially modify the SMP adopted in 2017. Staff added the Other Review Elements section to the end of Ecology’s checklist to identify a couple of other items that may be amended with this periodic update. Updates to the SMP may result from the site specific study of the Edmonds Marsh being undertaken by the City including updating the Shoreline Inventory and Characterization and potential modifications to the development regulations associated with the Urban Mixed Use IV shoreline jurisdiction. Additionally, staff identified section ECDC 24.80.100 for process clarifications how a shoreline permit review moves from a staff decision process (Type II) to a public hearing process (Type III). 9.3 Packet Pg. 280 Staff has also recommended that the City of Edmonds revise its critical area ordinance (CAO) wetland regulations for consistency with Department of Ecology’s Wetland Guidance for CAO Updates (Publication No. 16-06-001). The recent CAO update was completed prior to Ecology’s issuance of their updated wetland guidance. This updated guidance was incorporated into the SMP, but the CAO has yet to be revised to include the most recent guidance on wetlands. As a result, the City currently has two sets of wetland regulations, one that applies in shoreline jurisdiction and a second that applies outside of shoreline jurisdiction. Updating the CAO and incorporating the CAO by reference will provide consistency for wetland regulation within the City. Also included are a Public Participation Plan (Attachment 2), Work Program (Attachment 3), and a Resolution (Attachment) for Council consideration and initiation of the SMP periodic review. The City of Edmonds is eligible for a $20,000 grant to help fund the SMP periodic review. Following Council approval of the SMP period review work program, staff will submit for the grant which has an application deadline of June 30, 2018. Attachments: Attachment 1 - SMP Periodic Review Checklist Attachment 2 - Public Participation Plan Attachment 3 - SMP Periodic Review Work Program Attachment 4 - Resolution SMP Periodic Review Work Plan 9.3 Packet Pg. 281 Shoreline Master Program Periodic Review Checklist Shorelands and Environmental Assistance Program, September 20, 2017 1 SHORELINE MASTER PROGRAM PERIODIC REVIEW Periodic Review Checklist Introduction This document is intended for use by counties, cities and towns conducting the “periodic review” of their Shoreline Master Programs (SMPs). This review is intended to keep SMPs current with amendments to state laws or rules, changes to local plans and regulations, and changes to address local circumstances, new information or improved data. The review is required under the Shoreline Management Act (SMA) at RCW 90.58.080(4). Ecology’s rule outlining procedures for conducting these reviews is at WAC 173-26-090. This checklist summarizes amendments to state law, rules and applicable updated guidance adopted between 2007 and 2017 that may trigger the need for local SMP amendments during periodic reviews. How to use this checklist See Section 2 of Ecology’s Periodic Review Checklist Guidance document for a description of each item, relevant links, review considerations, and example language. At the beginning: Use the review column to document review considerations and determine if local amendments are needed to maintain compliance. See WAC 173-26-090(3)(b)(i). At the end: Use the checklist as a final summary identifying your final action, indicating where the SMP addresses applicable amended laws, or indicate where no action is needed. See WAC 173-26- 090(3)(d)(ii)(D), and WAC 173-26-110(9)(b). Local governments should coordinate with their assigned Ecology regional planner for more information on how to use this checklist and conduct the periodic review. Row Summary of change Review Action 2017 a. OFM adjusted the cost threshold for substantial development to $7,047. ECDC 24.80.010.B.1 lists a threshold value of $5,718. Section should be updated to reflect the updated dollar threshold. b. Ecology amended rules to clarify that the definition of “development” does not include dismantling or removing structures. ECDC 24.90.020.I does not include the clarifying sentence at the end of the definition noting that “development” does not include dismantling or removing structures. Definition of development should be updated. c. Ecology adopted rules that clarify exceptions to local review under the SMA. ECDC 24.80 does not include the clarifications for exceptions to local review. Should add new section to ECDC 24.80 consistent with WAC 173-27-044 and 173-27- 045. 9.3.a Packet Pg. 282 Attachment: Attachment 1 - SMP Periodic Review Checklist (Shoreline Master Program Periodic Review) Shoreline Master Program Periodic Review Checklist Shorelands and Environmental Assistance Program, September 20, 2017 2 Row Summary of change Review Action d. Ecology amended rules that clarify permit filing procedures consistent with a 2011 statute. Administrative procedures in 24.80 are consistent with the permit filing procedures adopted un SSB 5192. No amendment necessary. e. Ecology amended forestry use regulations to clarify that forest practices that only involves timber cutting are not SMA “developments” and do not require SDPs. The City of Edmonds’ SMP relies on the Forest Practices Act (RCW 76.09) for forestry activities within shoreline jurisdiction as recommended by WAC 173-26-241(3)(e). No amendment necessary. f. Ecology clarified the SMA does not apply to lands under exclusive federal jurisdiction No shoreline areas within Edmonds jurisdiction are under exclusive federal jurisdiction. No amendment necessary. g. Ecology clarified “default” provisions for nonconforming uses and development. The City of Edmonds’ SMP contains a nonconforming development chapter (Chapter 24.70 ECDC). Should considered amending provision requiring a nonconforming structure which is moved any distance to be brought into full conformance. Current language may act a disincentive to making something less nonconforming (e.g. move further away from shoreline). h. Ecology adopted rule amendments to clarify the scope and process for conducting periodic reviews. The only mention of periodic reviews (updates) in the SMP is under the Administrative Authority and Responsibility section in ECDC 24.80.150. ECDC 24.80.150.A notes a cumulative effecters review every seven years with the SMP update. Consider adding line regarding periodic reviews under City Council’s Administrative Authority and Responsibility (ECDC 24.80.150.C) and correct the update frequency in ECDC 24.80.150.A. i. Ecology adopted a new rule creating an optional SMP amendment process that allows for a shared local/state public comment period. Joint public hearings with other local, state, regional, federal or other public agency allowed by ECDC 20.06.001. City of Edmonds may consider the optional SMP amendment process during the periodic update. No amendment necessary. j. Submittal to Ecology of proposed SMP amendments. The City of Edmonds’ SMP does not contain a description No amendment necessary. 9.3.a Packet Pg. 283 Attachment: Attachment 1 - SMP Periodic Review Checklist (Shoreline Master Program Periodic Review) Shoreline Master Program Periodic Review Checklist Shorelands and Environmental Assistance Program, September 20, 2017 3 Row Summary of change Review Action of the SMP submittal process for Ecology’s review. 2016 a. The Legislature created a new shoreline permit exemption for retrofitting existing structures to comply with the Americans with Disabilities Act. The list of exemptions in ECDC 24.80.010.B does not contain and exemption regarding ADA retrofitting. The list of exemptions should be updated to add the new exemption for ADA retrofitting. b. Ecology updated wetlands critical areas guidance including implementation guidance for the 2014 wetlands rating system. The City of Edmonds included the most recent wetland guidance (June 2016) within its SMP. The City of Edmonds should considered updating the CAO with the June 2016 guidance prior to updating the SMP so the same wetland regulations will apply both within and outside shoreline jurisdiction. 2015 a. The Legislature adopted a 90-day target for local review of Washington State Department of Transportation (WSDOT) projects. The City of Edmonds SMP currently does not contain the special procedure for WSDOT projects. A new section could be added to ECDC 24.80 to address the 90-day review target for WSDOT projects. 2014 a. The Legislature raised the cost threshold for requiring a Substantial Development Permit (SDP) for replacement docks on lakes and rivers to $20,000 (from $10,000). ECDC 24.80.010.B.7.b lists a threshold value of $10,000. Section should be updated to reflect the updated dollar threshold. . b. The Legislature created a new definition and policy for floating on-water residences legally established before 7/1/2014. The City of Edmonds does not have any floating on-water residences and new on-water residences are prohibited. No amendment necessary. 2012 a. The Legislature amended the SMA to clarify SMP appeal procedures. These provisions are not about appeals of individual permits. They describe the appeal pathway after Ecology’s approval of an SMP. The City of Edmonds SMP does not describe the appeal process of an SMP. No amendment necessary. 2011 a. Ecology adopted a rule requiring that wetlands be delineated in ECDC 23.50.010.A (which is adopted by the SMP) No amendment necessary. 9.3.a Packet Pg. 284 Attachment: Attachment 1 - SMP Periodic Review Checklist (Shoreline Master Program Periodic Review) Shoreline Master Program Periodic Review Checklist Shorelands and Environmental Assistance Program, September 20, 2017 4 Row Summary of change Review Action accordance with the approved federal wetland delineation manual. references the approved federal wetland delineation manual for designating wetlands. b. Ecology adopted rules for new commercial geoduck aquaculture. Geoducks are not specifically addressed in the aquaculture section (ECDC 24.60.010); however, given the urbanized shoreline, geoduck aquaculture in Edmonds is highly unlikely. No amendment necessary. c. The Legislature created a new definition and policy for floating homes permitted or legally established prior to January 1, 2011. No existing floating homes within Edmonds and new on- water residences are prohibited. No amendment necessary. d. The Legislature authorized a new option to classify existing structures as conforming. Nonconforming structures addressed in ECDC 24.70.020. No amendment necessary. 2010 a. The Legislature adopted Growth Management Act – Shoreline Management Act clarifications. SMP was developed with GMA/SMA integration taken under consideration. No amendment necessary. 2009 a. The Legislature created new “relief” procedures for instances in which a shoreline restoration project within a UGA creates a shift in Ordinary High Water Mark. This “relief” procedure is not explicitly referenced in the SMP; however, the process may be used even if the provision is not in the SMP. Consider adopting “relief” rule by reference, or granting relief incorporate the rule into the SMP to make it clear that this process is available. b. Ecology adopted a rule for certifying wetland mitigation banks. Critical area regulations incorporated in the SMP authorizes the use of wetland mitigation banks. No amendment necessary. c. The Legislature added moratoria authority and procedures to the SMA. Moratoria not explicitly addressed in the SMP. No amendment necessary. 2007 a. The Legislature clarified options for defining "floodway" as either the area that has been established in FEMA maps, or the floodway criteria set in the SMA. Floodway not defined in SMP or CAO. A definition of floodway should be added to the CAO noting that floodways are the area established in the FEMA maps. 9.3.a Packet Pg. 285 Attachment: Attachment 1 - SMP Periodic Review Checklist (Shoreline Master Program Periodic Review) Shoreline Master Program Periodic Review Checklist Shorelands and Environmental Assistance Program, September 20, 2017 5 Row Summary of change Review Action b. Ecology amended rules to clarify that comprehensively updated SMPs shall include a list and map of streams and lakes that are in shoreline jurisdiction. Shoreline jurisdiction in the City of Edmonds is defined within the text of the SMP and on maps. Review and revise shoreline jurisdiction as necessary. c. Ecology’s rule listing statutory exemptions from the requirement for an SDP was amended to include fish habitat enhancement projects that conform to the provisions of RCW 77.55.181. The City of Edmonds’ SMP provides an exemption for fish habitat enhancement projects, but does not contain all of the language included in WAC 173-27-040(2)(p). Consider amending the exemption provision to match WAC 173-27-040(2)(p) or simplify the language to reference the exemption. Other Review Elements In addition to ensuring consistency with changes to the state laws and rules identified above, the City of Edmonds is considering reviewing and modifying (as necessary) the following elements of the City’s Shoreline Master Program. SMP Section Summary Review Action Edmonds Marsh, UMU IV shoreline designation, Shoreline Inventory and Characterization The Edmonds Marsh was identified as a shoreline of the state relatively late in the previous SMP update and appropriate shoreline regulations surrounding the marsh was the subject of significant public comment and discussion before the City Council. The City of Edmonds has contracted with a consultant to assess the ecological functions of the marsh and evaluate buffer widths that will ensure effective site-specific buffer functions. Results from the Edmonds Marsh study will be used to update the Shoreline Inventory and Characterization and could result in modifications to UMU IV shoreline regulations. 24.80.100 This section identifies when a public hearing is required for a shoreline substantial development permit. In some instances, a shoreline permit may begin the process as a staff decision but require a public hearing if one or more interested persons request a public hearing. Clarification should be added to how a review moves from a staff decision process (Type II) to a public hearing process (Type III). Consider establishing a process similar to the contingent review process in critical areas section ECDC 23.40.195. 9.3.a Packet Pg. 286 Attachment: Attachment 1 - SMP Periodic Review Checklist (Shoreline Master Program Periodic Review) Page 1 of 4 City of Edmonds Shoreline Master Program: Periodic Review Public Participation Plan Introduction The Washington State Shoreline Management Act of 1971 (SMA) was enacted for the purpose of comprehensively managing and protecting the state’s shorelines. The SMA (RCW 90.58 and WAC 173- 26) emphasizes accommodation of appropriate uses that require a shoreline location, protection of shoreline environmental resources and protection of the public’s right to access and use the shorelines. Under the SMA, each city and county with “shorelines of the state” must prepare and adopt a Shoreline Master Program (SMP) that is based on state laws and rules but tailored to the specific geographic, economic and environmental needs of the community. The SMP is essentially a combined comprehensive plan, zoning ordinance, and development permit system for shoreline specific uses. The shoreline areas within the City of Edmonds jurisdiction include Puget Sound, Lake Ballinger, and the tidally influenced portions of the Edmonds Marsh. Shoreline Jurisdiction also applies to upland areas within 200 feet of the shoreline edge (ordinary high water mark) and associated wetlands. The SMA requires each SMP be reviewed and revised, if needed, on an eight-year schedule established by the Legislature. Ecology is the regulatory body in charge of overseeing the City’s SMP update and will also provide technical support and partial funding to prepare SMP periodic reviews. The City of Edmonds periodic review is to be completed by June 30, 2019. The review ensures the SMP stays current with changes in laws and rules, remains consistent with other City of Edmonds plans and regulations, and is responsive to changed circumstances, new information and improved data. The City of Edmonds just completed a comprehensive update of its SMP in June 2017. This comprehensive update took many years to complete and some recent amendments to the SMA and shoreline guidelines did not get incorporated in the City’s SMP. Most of the updates identified in the SMP Periodic Review Checklist are minor in nature and will not substantially modify the SMP adopted in 2017. Potentially more substantive updates to the SMP may result from a site specific study of the Edmonds Marsh which could suggest modifications to the development regulations associated with the Urban Mixed Use IV shoreline jurisdiction. This Public Participation Plan describes the steps that Edmonds will take to provide opportunities for public engagement and public comment, as well as City contact information and web addresses. This plan is in addition to any other minimum requirements for public participation required by Chapter 20.06 Edmonds Community Development Code (ECDC). This plan is a working document and will be adjusted as needed to provide for the greatest and broadest public participation. Public Participation Goals The overall goal of the City of Edmonds’ Public Participation Plan is to make the planning process accessible, inclusive, and engaging to stakeholders and all members of the public. Specific goals are to: 9.3.b Packet Pg. 287 Attachment: Attachment 2 - Public Participation Plan (Shoreline Master Program Periodic Review) Page 2 of 4 • Make reasonable effort to invite, inform, and involve all interested persons, private entities, tribal nations, and agencies of the federal government having interests and responsibilities relating to shorelines of the state and Edmonds’ SMP. • Provide interested parties with timely information, an understanding of the process, and multiple opportunities to review and comment on proposed amendments to the SMP. • Encourage interested parties to informally review and comment on proposed changes to the SMP throughout the process and provide those comments to decision makers. Roles and Responsibilities The Shoreline Management Act establishes a balance of authority and partnership between local and state government. While the City of Edmonds is the primary regulator for its shorelines, Washington State Department of Ecology provides support, technical assistance and conducts final review for approval and adoption into the state program to meet federal requirements for a Coastal Zone Management Program. The City of Edmonds is responsible for updating its shoreline master program in compliance with Washington State rules and guidelines. This responsibility includes inviting public comment and coordinating with adjacent jurisdictions, affected tribes and state agencies. The primary contact for the City of Edmonds Shoreline Master Program periodic update is: Kernen Lien, Environmental Programs Manager City of Edmonds Planning Division 121 – 5th Avenue North Edmonds, WA 98020 kernen.lien@edmondswa.gov 425-771-0220 The Washington State Department of Ecology (DOE) is responsible for providing technical assistance to the City and must approve the City’s updated Shoreline Master Program. The primary contact person at DOE for Edmonds’ periodic update is: David Pater, Shoreline Planner Shorelands and Environmental Assistance Program Washington State Department of Ecology 913 Squalicum Way Unit 101 Bellingham, WA 98225 david.pater@ecy.wa.gov 360-255-4375 List of stakeholders Many different users and interest groups have a stake in the City of Edmonds shorelines. The following are key stakeholders in the City of Edmonds periodic Shoreline Master Program update: Residents and Public Shoreline Property Owners Interested Citizens 9.3.b Packet Pg. 288 Attachment: Attachment 2 - Public Participation Plan (Shoreline Master Program Periodic Review) Page 3 of 4 Environmental Organizations Business Waterfront Business Owners BNSF Railroad Master Builders Local Government Port of Edmonds Snohomish County City of Lynwood Town of Woodway City of Edmonds Parks, Recreation & Cultural Services Department Public Works Department Development Services Department State Department of Ecology Department of Natural Resources Department of Archeology and Historic Preservation Department of Fish and Wildlife Puget Sound Partnership Tribal Tulalip Tribes Public Participation Opportunities The City of Edmonds is committed to providing multiple opportunities for public participation throughout the process. The City of Edmonds will use a variety of communication tools to inform the public and encourage their participation, including the following: Website The City of Edmonds website will include a Periodic Review webpage where interested parties can access status updates, draft documents, and other project information. The webpage will be the primary repository of all information related to the Periodic Review process. The page will include who to contact for more information and an email link for questions and comments. Open House Given the Edmonds’ comprehensive Shoreline Master Program was recently completed in June 2017, no open house is scheduled for this periodic update. However, the City of Edmonds may hold an open house on findings of the Edmonds Marsh study as it relates to the SMP periodic update as findings become available. 9.3.b Packet Pg. 289 Attachment: Attachment 2 - Public Participation Plan (Shoreline Master Program Periodic Review) Page 4 of 4 Notice mailing list An email list of interested parties will be created and maintained by the City of Edmonds. The list will be used to notify interested parties regarding Periodic Review progress and participation opportunities. Interested parties will be added to the list by contacting the Planning Department. Comment Interested parties will be encouraged to provide comments to Edmonds by letter, email or at public meetings and hearings. All comments will be provided to the Planning Board and City Council. The Periodic Review webpage will be the central repository for information under consideration. Documents will be available for review at City of Edmonds Planning Division, and copies will be provided at the established copying cost. Planning Board Public Work Sessions and Hearings The Planning Board will conduct public work sessions to gather public comment on the draft Shoreline Master Program before scheduling a public hearing to develop recommendations that will be forwarded to the City Council. Notice of the public hearing will be published in the Everett Herald and on the City’s website at least 14 days prior to the hearing. In addition to the required noticing procedures, notice may also be provided through such means as a press release, posting on the City’s website and email to the interested party list. City Council Public Work Sessions and Hearings The City Council will conduct public work sessions that may include input on the draft Shoreline Master Program before scheduling a public hearing. Notice of the public hearing will be published in the Everett Herald and on the City’s website at least 14 days prior to the hearing. In addition to the required noticing procedures, notice may also be provided through such means as a press release, posting on the City’s website and email to the interested party list. News media The local news media will be kept up-to-date on the Periodic Review process and receive copies of all official notices. Schedule The following is a general timeline including anticipated public participation opportunities. The City of Edmonds will coordinate with the Department of Ecology throughout the process. A detailed timeline will be posted on the Periodic Review webpage. May 8 &15, 2018 Introduce the Periodic Shoreline Master Program update to the City Council July – November 2018 Planning Board holds work sessions and a public hearing January 2018 – June 2019 City Council holds work sessions and a public hearing April – June 2019 Department of Ecology public comment process (if City chooses to not use the joint review process) 9.3.b Packet Pg. 290 Attachment: Attachment 2 - Public Participation Plan (Shoreline Master Program Periodic Review) April 2018 City of Edmonds’ SMP Periodic Review Work Program 1 City of Edmonds’ SMP Periodic Review Work Program This work program is a schedule of tasks associated with a review of SMPs under RCW 90.58.080(4). The schedule highlights options at various steps in the review and amendment process. Timeline Tasks Notes Initial Staff Review April – May 2018 Consult with Ecology [WAC 173-26-100 or WAC 173-26-104(1) and WAC 173-26-090] Fill out Ecology checklist of statutory and regulatory amendments; review amendments to comprehensive plan and development regulations; and prepare initial recommendations on other changes needed to address changed local circumstances, new info, or improved data. [WAC 173-26-090(3)(b)] Staff has filled out the Ecology checklist of statutory and regulatory amendments; reviewed amendments to the City of Edmonds Comprehensive Plan and development regulations; and prepared an initial set of topics on proposed updates to the SMP for City Council review. Ecology has reviewed the checklist and concurred with the proposed scope of the City of Edmonds’ SMP periodic update. Get professional help (if needed) April 2018 – November 2018 Hire consultant using local hiring procedures The City of Edmonds’ City Council has secured the services of Windward Environmental LLC to conduct a scientific baseline study of the Edmonds Marsh. Portions of this study will be used to inform this SMP periodic update. In particular, the marsh study will be used to update the Shoreline Inventory and Characterization and evaluate buffers in the Urban Mixed Use IV shoreline environment. Public Participation Program April – May 2018 Develop public participation program [WAC 173-26-090(3)(a)] A Public Participation Program has been drafted for City Council review. 9.3.c Packet Pg. 291 Attachment: Attachment 3 - SMP Periodic Review Work Program (Shoreline Master Program Periodic April 2018 City of Edmonds’ SMP Periodic Review Work Program 2 Timeline Tasks Notes City Council take action on Participation Plan and Review Work Program May 8, 2018 Study session on public participation program Review Work Program. Introduce SMP update at City Council Committee. May 15, 2018 Adoption of Work Program by resolution Full City Council reviews SMP Periodic Update Checklist, Public Participation Plan and Work Plan. Council adopts resolution for SMP Periodic Update. Critical Area Ordinance Wetland Regulations Update May – July 2018 Revise critical area ordinance wetland regulations for consistency with Department of Ecology’s Wetland Guidance for CAO Updates (Publication No. 16-06-001). Concurrently with (or slightly ahead) of the SMP periodic update, amend ECDC 23.50.040 Development Standards – Wetlands to be consistent with Ecology’s Wetland Guidance for CAO Updates (Publication No. 16-06-001). With this amendment, the SMP and adopt the City of Edmond CAO by reference and the same wetland regulations will apply within and outside of shoreline jurisdiction. Planning Board with conduct public work session, hold a public hearing, and forward a recommendation to City Council. City Council hold work session, public hearing and adopt critical area amendments via an ordinance. SMP will adopt amended CAO by reference. Planning Board Review and Hearings on SMP Revisions May – June 2018 Staff prepares draft revisions for Planning Board review and discussion. [WAC 173-26-090(3)(c)(ii)] Following the SMP Periodic Checklist, staff drafts proposed amendments to the SMP. 9.3.c Packet Pg. 292 Attachment: Attachment 3 - SMP Periodic Review Work Program (Shoreline Master Program Periodic April 2018 City of Edmonds’ SMP Periodic Review Work Program 3 Timeline Tasks Notes May – June 2018 Windward Environmental conducts an evaluation of wetland buffers as described in the Scope of Work for the Edmonds Marsh Study. Windward’s analysis and findings will be used to evaluate existing buffers and setbacks for the UMU IV shoreline jurisdiction. Prior to the Planning Board forwarding a recommendation, City Council will review Windward’s findings and provide guidance on any potential amendments regarding buffers and setbacks for the UMU IV shoreline environment. July – Sept 2018 Planning Board reviews draft amendments to the SMP. Planning Board holds work sessions on proposed SMP amendments. Sept 2018 Conduct SEPA review [WAC 173-26-100(6) or WAC 173-26-104(2)(a)] Some local governments find it useful to start SEPA review at the early phases of developing amendments. For minor amendments, SEPA is exempt under WAC 197-11-800(19) which covers resolutions or ordinances “relating solely to governmental procedures, and containing no substantive standards respecting use or modification of the environment,” or “text amendments resulting in no substantive changes respecting use or modification of the environment.” Sept 2018 Send draft Planning Board documents to Ecology for informal review before hearings Ecology recommends sending preliminary draft revisions at least 30 days prior to your public hearing if possible. Sept 2018 Submit 60-day Notice of Intent to Adopt [WAC 173-26-100(5) or WAC 173-26-104(2)(b)] Consider sending draft documents to Commerce early in the review process so other state agency comments can be considered by Planning Commissioners. Oct – Nov 2018 Windward Environmental LLC provides information for amendments to the Shoreline Inventory and Characterization with more specific information on the Edmonds Marsh. Have the updated Shoreline Inventory and Characterization available prior to the public hearing before the Planning Board. 9.3.c Packet Pg. 293 Attachment: Attachment 3 - SMP Periodic Review Work Program (Shoreline Master Program Periodic April 2018 City of Edmonds’ SMP Periodic Review Work Program 4 Timeline Tasks Notes Oct – Nov 2018 Conduct 30-day comment period and hearing WAC 173-26-100(1)-(4) or Joint local/state comment period under WAC 173- 26-104(2)(c) Note: If the City of Edmonds elects to use the optional joint review process under WAC 173-26-104, coordinate notice of the hearing and comment period with Ecology. Ecology will send notice to state interested parties, directing parties to submit comments to the local government. Nov 2018 Option: Planning Board discussion of hearing testimony and possible modifications If initial hearing reveals extensive comments, extend discussion to consider response options. Prepare SMP for final action (obtain initial determination from Ecology if using joint review) Nov – Dec 2018 If using standard review: Prepare final SMP amendments If the City of Edmonds choses to use the standard adoption process, Ecology will hold its own comment period. Nov – Dec 2018 If using joint review: Send Ecology a summary of comments [WAC 173-26-104(2)(e)] Ecology rules set a 30-day target for sending a summary of comments to Ecology with proposed amendments made in response to comments. This can be combined with the next step. Nov – Dec 2018 If using joint review: Send Ecology the proposed amendment for initial review [WAC 173-26-104(3)(a)] Ecology rules outline what must be sent for this initial review. Ecology will send confirmation of the SMP submittal. Jan 2019 If using joint review: Ecology will provide an initial determination before local adoption. [WAC 173-26-104(3)(b)] Ecology rules set a 30-day target for sending an initial determination. Ecology will typically send its initial review in the form of draft “Findings and Conclusions,” to indicate either initial concurrence or identifying areas of concern. 9.3.c Packet Pg. 294 Attachment: Attachment 3 - SMP Periodic Review Work Program (Shoreline Master Program Periodic April 2018 City of Edmonds’ SMP Periodic Review Work Program 5 Timeline Tasks Notes Elected officials review and action Jan – Feb 2019 City Council holds study sessions on draft amendments developed by Planning Board March 2019 City Council holds public hearing on draft amendments. April 2019 City Council discussion of hearing testimony and possible modifications April – May 2019 City Council adoption of draft amendments [WAC 173-26-090(3)(c)(i)-(iii)] City Council adopts resolution or ordinance. Recitals should outline the major steps in the review process and include a definitive statement that this action concludes the required review. May – June 2019 Submit SMP to Ecology [WAC 173-26-090(3)(d)(i); WAC 173-26-110(1)- (8) and (9)(b)] Submittals for periodic reviews include a copy of the completed SMP periodic update checklist. May – June 2019 State Review [WAC 173-26-090(3)(e); WAC 173-26-120] For optional joint review under WAC 173-26-104: Ecology will take final action after local adoption. For standard review under WAC 173-26-100, Ecology will hold a state- level comment period. June 2019 SMP is effective 14-days after approval by Ecology’s Director. Ecology’s publication of final adoption triggers 60-day appeal period. 9.3.c Packet Pg. 295 Attachment: Attachment 3 - SMP Periodic Review Work Program (Shoreline Master Program Periodic RESOLUTION NO. A RESOLUTION OF THE CITY OF EDMONDS ADOPTING THE PUBLIC PARTICPATION PLAN AND WORK PROGRAM FOR CONDUCTING THE LEGISLATURE’S MANDATED 2019 SHORELINE MASTER PROGRAM PERIODIC REVIEW UPDATE. WHEREAS, RCW 90.58.080(4) of the State Shoreline Management Act (SMA) requires that (jurisdiction name) take legislative action to review its Shoreline Master Program by June 30, 2019, and WHEREAS, to assist SMA planning jurisdictions the State Department of Ecology, which administers the SMA, provides compliance checklists for agencies to review against their local Shoreline Master Programs, and WHEREAS, Edmonds’ planning staff used the Ecology checklists to review the Edmonds’ SMP for compliance with applicable provisions of the SMA, and WHEREAS, Edmonds’ planning staff have also conducted an initial review of the SMP for consistency with the current Comprehensive Plan and Development Regulations, and prepared initial considerations of changed circumstances, new information, and improved data relevant to the Edmonds’ SMP, and WHEREAS, local governments are required to establish a program that identifies procedures and schedules for the public to participate in the periodic Shoreline Master Program update process, and WHEREAS, the [City/County Council] reviewed the Draft 2019 Shoreline Master Program - Work Plan, Public Participation Plan, & Tentative Schedule at its work session on May 15, 2018; Now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGOTN, HEREBY RESOLVE AS FOLLOWS: Section 1. Work Plan, Public Participation Plan, & Tentative Schedule Adoption. The Edmonds City Council hereby adopts the Draft 2019 Shoreline Master Program - Work Plan, Public Participation Plan, & Tentative Schedule as attached for the 2019 Shoreline Master Program Periodic review. 9.3.d Packet Pg. 296 Attachment: Attachment 4 - Resolution SMP Periodic Review Work Plan (Shoreline Master Program Periodic Review)