2018-06-12 City Council - Full Agenda-2124Agenda
Edmonds City Council
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
JUNE 12, 2018, 7:00 PM
Edmonds City Council Agenda
June 12, 2018
Page 1
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. PRESENTATIONS
1. Resolutions Commending Student Volunteers (10 min)
5. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of June 5, 2018
2. Approval of Council Meeting Minutes of June 5, 2018
3. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
4. Acknowledge receipt of the Claim for Damages from State Farm ($7.042.26).
6. ADJOURN TO COUNCIL COMMITTEE MEETINGS
THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND
STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE
COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW.
7. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER)
1. 238th St. SW No Parking Ordinance (10 min)
2. Presentation of Supplemental Agreement with Stantec Consulting (10 min)
3. Presentation of a Utility Easement for a new ground water monitoring well at 16116 72nd Ave
(10 min)
4. Presentation of a Supplemental Agreement with Murraysmith for the Five Corners Reservoir
Recoating Project (10 min)
5. Final Acceptance and report on final construction costs for the 2017 Sanitary Sewer
Replacement Project (10 min)
6. Supplemental Agreement with KBA for the 76th Ave and 212th St Intersection Improvements
Project (10 min)
8. FINANCE COMMITTEE (JURY MEETING ROOM)
1. Salaries & Benefits Budget Amendment - City Clerk's Office (5 min)
2. Development Services Fee Adjustments (15 min)
3. Budget amendment for LicenseTrak permit system implementation (10 min)
4. April 2018 Monthly Financial Report (15 min)
5. Review of City Travel Policy (20 min)
Edmonds City Council Agenda
June 12, 2018
Page 2
6. Long-range Financial Planning Committee Presentation of Draft Update to Reserve Policy (20
min)
9. PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE (POLICE TRAINING ROOM)
1. Snohomish County Diversion Center Participation Agreement (10 min)
2. Ordinance Amending ECC 5.05 Adopting New Provision (Leaving Animal Unattended in Motor
Vehicle) (10 min)
3. Job Descriptions -Senior Accountant (Finance) & Senior Accountant (PW) (10 min)
4. Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager (10 min)
5. Job description - Building Inspector (updated) (10 min)
City Council Agenda Item
Meeting Date: 06/12/2018
Resolutions Commending Student Volunteers
Staff Lead: Maureen Judge
Department: City Council
Preparer: Maureen Judge
Background/History
Student volunteers from Edmonds-Woodway High School are important to the fabric and character of
the City of Edmonds. We are grateful to Noal Leonetti, who served as City Council Student
Representative from September to June, and to Emily McLaughin Sta. Marie who served as President of
the Students Saving Salmon Club.
Staff Recommendation
N/A
Narrative
Today we commend Noal Leonetti and Emily McLaughlin Sta. Marie for their dedication to the City of
Edmonds.
Attachments:
RESOLUTION Student Rep
RESOLUTION Student Saving Salmon
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Resolution
No:
A Resolution Of The Edmonds City Council Commending
Noal Leonetti
for His Service as a Student Representative on The Edmonds City Council
Whereas, Noal Leonetti, a student at Edmonds-Woodway High School, volunteered to serve as a Student
Representative of the Edmonds City Council; and Whereas, Mr. Leonnetti served as a student member of the City Council from September 12, 2017 to June 12, 2018;
and
Whereas, Mr. Leonnetti was interested in learning what issues and questions the City of Edmonds faces today and
to find out what active role he could assume surrounding these issues; and Whereas, He was enthusiastic and worked diligently on the Steering Committee for the Taming Bigfoot project since
the fall of 2017.
Now, Therefore, Be it Resolved, that the City Council and the Mayor hereby extend their best wishes to Noal in his future
endeavors and express the hope that he will continue to contribute to the democratic process of government in the City of
Edmonds and elsewhere.
Now, therefore, Be It Passed, Approved, and Adopted this 12th day of June, 2018.
David O. Earling, Mayor Mike Nelson, Council President
Diane Buckshnis, Councilmember Neil Tibbott, Councilmember
Kristiana Johnson, Councilmember Dave Teitzel, Councilmember
Adrienne Fraley-Monillas, Councilmember
Tom Mesaros, Councilmember
Attest: City Clerk
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Packet Pg. 4 Attachment: RESOLUTION Student Rep (Resolutions Commending Student Volunteers)
Resolution
No:
A Resolution Of The Edmonds City Council Commending
Emily McLaughlin Sta. Maria
for Her Service as President of the Students Saving Salmon Club at Edmonds-Woodway High
School
Whereas, Emily McLaughlin Sta. Maria, a student at Edmonds-Woodway High School, volunteered to serve her
community through her dedication to conservation efforts including habitat restoration, salmon surveys, and
coho salmon rearing at the Willow Creek Salmon Hatchery; and Whereas, Ms. McLaughlin Sta. Maria served as President of the Students Saving Salmon Club from September 2017
to June 2018; and
Whereas, Ms. McLaughlin Sta. Maria was awarded the Youth Conservation Leader Award from the Snohomish
Conservation District on April 12, 2018 Now, Therefore, Be it Resolved, that the City Council and the Mayor hereby extend their best wishes to Emily in her
future endeavors and express the hope that she will continue to contribute to conservation efforts in the City of Edmonds
and elsewhere.
Passed, Approved, and Adopted this 12th day of June, 2018.
David O. Earling, Mayor
Mike Nelson, Council President
Diane Buckshnis, Councilmember Neil Tibbott, Councilmember
Kristiana Johnson, Councilmember Dave Teitzel, Councilmember
Adrienne Fraley-Monillas, Councilmember
Tom Mesaros, Councilmember
Attest: City Clerk
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Packet Pg. 5 Attachment: RESOLUTION Student Saving Salmon (Resolutions Commending Student Volunteers)
City Council Agenda Item
Meeting Date: 06/12/2018
Approval of Council Special Meeting Minutes of June 5, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
06-05-2018 Draft Council Special Meeting Minutes
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Edmonds City Council Draft Minutes
June 5, 2018
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+
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
JUNE 5, 2018
Elected Officials Present Staff Present
Dave Teitzel, Councilmember Carrie Hite, PRCS Director
Neil Tibbott, Councilmember Jeff Taraday, City Attorney
Kristiana Johnson, Councilmember
Mike Nelson, Council President
Tom Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
Dave Earling, Mayor
Elected Officials Absent
Diane Buckshnis, Councilmember
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:20 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION: REAL ESTATE ACQISITION PER RCW
42.30.110(1)(B).
The City Council then adjourned in executive session in the Jury Meeting Room to discuss
potential real estate acquisition.
ADJOURN
At 6:40 p.m., the executive session concluded and the meeting was adjourned.
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Packet Pg. 7 Attachment: 06-05-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes)
City Council Agenda Item
Meeting Date: 06/12/2018
Approval of Council Meeting Minutes of June 5, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
06-05-2018 Draft Council Meeting Minutes
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Edmonds City Council Draft Minutes
June 5, 2018
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EDMONDS CITY COUNCIL DRAFT MINUTES
June 5, 2018
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Michael Nelson, Council President
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Diane Buckshnis, Councilmember
STAFF PRESENT
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Buckshnis.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 22, 2018
2. APPROVAL OF CLAIM CHECKS, WIRE PAYMENTS AND PAYROLL CHECK
3. APPROVAL OF THE 2019-2024 SIX-YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
5. AUDIENCE COMMENTS
There were no audience comments.
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6. ACTION ITEMS
1. TCE FOR HICKMAN PARK
Parks & Recreation Director Carrie Hite relayed Council President Nelson approved this for action on
tonight’s agenda instead of Council committee due to a timing issue.
Ms. Hite displayed an aerial view of Hickman Park, identifying the location of the destabilization on a slope
that abuts the Burton’s property. She and Maintenance Supervisor Rich Lindsey have been on site several
times over the past year to study the slope and Earth Corp prepared a scope of work for stabilization of the
slope. The southern portion of the Burton’s property, located at 10626 235th Place Southwest, abuts the
project area in Hickman park. She provided photographs of the fence that separates the City and the Burton
property and a tree on park property that is leaning onto the fence. The primary reason for the
deterioration/destabilization of the slope is kids sliding down the slope embankment.
Ms. Hite explained approximately six months a fence was installed at the bottom of the slope to prohibit
access and prevent kids using it for sliding. She provided another photograph of the fence footing above
ground level and exposed tree roots. The Burtons also plan to hire Earth Corp to stabilize their portion of
the slope. The goal is to access the slope through the Burton’s property via a temporary construction
easement (TCE). The park fence has been removed and within the next 1-2 weeks the leaning tree will be
removed. In early July Earth Corp will install landscape fabric and logs to stabilize the slope up to the
Burton’s property. The same will be done on the Burton’s property via a contract between Earth Corp and
the Burton’s. In the fall, Earth Corp will plant up to 1000 plants and trees so the roots will stabilize the
slope. She summarized this is the least invasive and the best environmental method to address slope
destabilization. Consideration was originally given to a retaining wall which is prohibitively expensive and
does not produce as good a result as planting and root stabilization. She requested Council authorize the
Mayor to sign the TCE which was drafted by City Attorney Sharon Cates.
Councilmember Teitzel commented he is familiar with the problem; it has been ongoing for some time with
kids sliding and degrading the slope. He referred to Ms. Hite’s indication that a fence had been installed to
prohibit access but anticipated persistent kids would still access that area. Ms. Hite said no one has climbed
the fence although the Burton’s have reported seeing a few whom they tell to leave. The Burton’s have
been given a number to call if they see people in that area and staff will respond. The intent is to leave the
fence in place as this is not a usable part of the park. The slope is dangerous, there have been encampments
in that area as well as this slope destabilization. She recommended the fence remain in place; the area will
be open space but not usable.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TIBBOTT, TO AUTHORIZE THE MAYOR TO SIGN THE TEMPORARY CONSTRUCTION
EASEMENT. MOTION CARRIED UNANIMOUSLY.
7. STUDY ITEMS
1. EDMONDS YOUTH COMMISSION DRAFT ORDINANCE
Council President Nelson referred to the assassination of Robert Kennedy 50 years ago tomorrow. Mr.
Kennedy inspired him and others to make a difference in the world during challenging times. He read from
a speech Mr. Kennedy gave to youth in South African, known as the Ripple of Hope Speech, “As I talk to
young people around the world, I’m impressed by the closeness of their goals, their desires and their
concerns and their hope for the future. Our answer is the world’s hope; it is to rely on youth. The cruelties
and obstacles of this swiftly changing planet will not yield to obsolete dogmas and outworn slogans. This
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world demands the qualities of youth; not a time of life but a state of mind, a temper of the will, a quality
of the imagination, a predominance of courage over timidity, of the appetite for adventure over the love of
ease. It is a revolutionary world we live in, and thus it is young people who must take the lead.”
Council President Nelson explained he has been meeting with youth in the City who have chosen to take
the lead to make a difference in their community to discuss the challenging times facing Edmonds youth
and how to be more engaged in shaping their future. The answer is an Edmonds Youth Commission.
Stephany Janssen, a 10-grade student at Edmonds-Woodway High School, explained the intent was to have
a large group of teens present tonight to show their support for the Youth Commission but there was a band
and orchestra choir concert tonight and most students are either performing or are attending due to
leadership obligations. She referred to a list of 86 students who support the idea of starting a Youth
Commission and were interested in interviewing for positions.
Ms. Janssen explained she will be an IB candidate next year and her passions are activism and finding
things she is passionate about including Orcas whales when she was young. She began this via speech and
debate and went to State this year. She also went to Oxford and met many new people and issues including
people who are unable to advocate for themselves in their communities. She returned with a new passion
for making sure Edmonds teens could advocate for themselves and discuss issues that directly affect them.
She and Mr. Nichols decided this was something they wanted to do.
Kaleb Nichols, a 10-grade student at Edmonds-Woodway High School, explained he attended Brighton
where students had many opportunities to volunteer and he has tried to stay active in the community by
participating in Relay for Life, playing soccer including at a recent opportunity at Stanford University to
play with student athletes from other countries.
Ms. Janssen and Mr. Nichols presented:
What is our goal and what is our motivation?
o We strongly believe in creating a more influential place for teenagers to advocate for
themselves
o Not only will creating a better platform for teenagers help them feel better in their community
but it also helps bring attention to issues that constantly affect us
o Creating a place where teenagers and adults work together will also help close the age gap in
Edmonds
Why a youth commission for Edmonds
o A diverse group of students with diverse ideas can come together to create change that will
benefit the community as a whole
o We are best poised to advocate for our needs and we want to
o This will also install a plethora of admirable characteristic
o Gives students opportunity to gain political and governing skills; teaches accountability and
the structure of local government
Other cities with Youth Corps/Commission
o Kirkland, Issaquah, Redmond, Seattle and the State of Washington
Having a youth commission not only gives teenagers a voice but the service aspect often improves
our quality of life
o One study showed that youth who volunteered one hour or more a week are 50% less likely to
abuse alcohol, cigarettes, become pregnant or engage in other destructive behavior
o A study published in Journal of Adolescence showed volunteering may raise a teen’s feeling
of self-worth and over a year, adolescences who assisted in the community reported higher
self-esteem.
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o Joseph E. Khane, a professor of education at Mills College, surveyed over 500 students from
19 different schools in California, following them 3 years after graduation and found those who
participated in civic engagement were more likely to participate in the future and were more
accustomed to creating their own thoughts and finding their own passions
Our perspectives and problems
o Sexual harassment
Very prevalent at school and outside school
o Mental illness/teen depression and suicide
o Environment and being more ecofriendly
One of biggest reasons for a youth commission is the lack of civic engagement.
o Most extracurricular activities take place at school
o Create a way for students to volunteer. Distributing volunteer hours benefits the community
Structure
o 12 students
o 9 voting members
o 3 alternates
o Ms. Janssen and Mr. Nichols serve as co-chairs
Ms. Janssen summarized although she will not be able to vote for two years, it does not mean she doesn’t
have the right to advocate for herself. Starting a youth commission will help teens advocate for themselves.
The interest and participation in civic engagement would come not only from the members of the
commission but from the opportunities created. Working with adults in the community will not only reduce
the generation gap but allow teens to learn skills that can only be acquired by participating and experience.
She relayed the youth commission is something the teenage community needs and something the
community will benefit from.
Councilmember Mesaros said he was a big fan of a youth commission and complimented Council President
Nelson for bringing it forward. With regard to how members will be appointed, he explained in other
commissions with nine members, typically each Councilmember appoints one commissioner and the Mayor
appoints two. He suggested the commission appoint the three alternates to allow for more diversity. He
explained commission openings are typically advertised via public notice and Councilmember make their
appointment from those applicants. Ms. Janssen agreed with his suggestion.
Councilmember Tibbott commented this is a great idea, noting he was involved in student government in
high school as well as a band officer. He agreed learning about governance would be a benefit of this
commission, something he did not adequately learn from high school experience. He inquired about how
to vet applicants’ qualification, their diversity of experience and life experience. Ms. Janssen answered the
goal is to have a diverse commission with people with different experiences. She suggested the application
process include an essay question or questions about the person’s experience. She recalled when applying
for activities in high school, students list their experience, qualifications, extracurricular activities, etc.
Depending on the number of applicants, she anticipated narrow them down and then doing one-on-one
interviews to get to know them before they were appointed.
Councilmember Tibbott asked what qualifications they would be looking for. Ms. Janssen answered
involvement in school, participation in ASB or BSU, participation in a service project or volunteering,
showing they have contributed to the school in a way that has benefited others. The commission’s focus
will be on benefiting the teenage community and the entire community, so it would be important that the
commissioners have practice doing that. She summarized the ideal applicants would be those who are
making an active effort to contribute to the community and make a difference.
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Councilmember Teitzel thanked Ms. Janssen and Mr. Nichols for their passion and willingness to be
involved. He questioned the structure of the commission, pointing out the City has a Diversity Commission
that addresses issues such as sexual harassment. He asked if teens had considered taking that issue to that
commission rather than starting a new commission. Ms. Janssen explained a youth commission provides a
teen perspective; there are no teen girls on the Diversity Commission who can advocate from their own
experiences. She commented sexual harassment can be different depending on a person’s age and location.
For example, she does not have a car and walks a lot; therefore, her experiences differ from people who
drive and are sexually harassed in different areas. A youth commission will bring a different perspective
and voice to issues. She was willing to work with the Diversity Commission but emphasized the importance
of their experience being heard.
Councilmember Teitzel asked if teens’ concerns could be addressed by creating a subcommittee of the
Diversity Commission. Ms. Janssen said that was one possibility; the intent is to advocate not only for
things affecting teens but finding ways to help the community. The commission is not just about addressing
issues such as sexual harassment, it is also about identifying service projects for teens in the community. A
subcommittee of the Diversity Commission would not provide the civic engagement they are seeking.
Councilmember Fraley-Monillas observed there have been discussions about forming a youth commission
for a long time and she appreciated the students’ willingness to approach the Council. With regard to sexual
harassment, she asked if this also happens in school. Ms. Janssen answered yes, noting there are many times
she does not feel safe at school due to constant harassment. It is a bigger issue than people realize because
teen girls haven’t spoke up because they haven’t had a platform to do so. She recalled in middle school a
group of guys made a game out of grabbing her behind which made her afraid to go to school. That type of
thing happens every day at school and on the streets. Mr. Nichols said as a teenage guy, he doesn’t
experience that but has observed it. It did not happen at the private school he attended but he sees it
happening at Edmonds-Woodway High School every day and he sees how uncomfortable it makes his close
friends. Councilmember Fraley-Monillas commented it was shocking to hear sexual harassment of teenage
girls was rampant on the streets and in schools.
Councilmember Fraley-Monillas explained boards, and commissions currently meet, discuss issues and
determine their priorities and write a report/white paper that is presented to the Council. Ms. Janssen said
they have discussed the process with Council President Nelson and the effort the commission would need
to put into presenting a proposal and their ideas. Councilmember Fraley-Monillas thanked the students for
their willingness to pursue a youth commission, noting it has been a long-standing goal of the Council.
Councilmember Johnson commented the difference with this proposal was it was coming from the students.
The City encourages boards/commissions to have a youth representative; the City Council has a student
representative as do many other boards and commissions but it is difficult to get youth involved. If the teens
create the youth commission, it 1) gets their voice heard, and 2) helps the Council to understand issues they
need to pay attention to. With regard to issues such as sexual harassment and gun violence, the Council can
only guess what that must be like. This is an opportunity not only for Edmonds-Woodway High School
students but also Meadowdale High School, Kings High School and for other teens in Edmonds. Ms.
Janssen said the intent is to create a structure that is long standing, to create something that is a constant
way for teens to advocate for themselves. Teens want people to know what it’s like to be sexually harassed,
have depression, to be afraid to go to school because of gun violence, etc.
Councilmember Johnson asked if this was something that the students could sustain themselves or would
they need help from the City. Ms. Janssen said the main area they will need help is making sure everyone
knows it’s official and not just a bunch of teens messing around, that the youth commission is serious and
will take actual action. She did not anticipate a problem recruiting students, referring to the 86 signatures
she gathered from Edmonds-Woodway High School students who were interested. She anticipated the
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amount of participation would be immense. Councilmember Johnson recalled Bellevue formed a youth
commission 20 years ago and she suggested researching what they have accomplished.
Councilmember Tibbott inquired about training, how the commission would interact with the Council and
how they would bring forward recommendations. He suggested the scope of the commission include what
training would be available to commissioners. He recommended commissioners visit the City Council and
possibly assign commissioners to attend meetings to learn how the Council deliberates. He also suggested
a Councilmember be appointed as a liaison, perhaps six months at a time, to allow the Council to interact
with the Council and for the commission to get to know multiple Councilmembers. Ms. Janssen said one
of the goals is an understanding of how the City Council works, how proposals are created, getting a better
understanding of existing boards and commissions, etc. She agreed with determining a structure related to
learning more about governance.
Councilmember Mesaros asked the City Attorney about standard requirements for commission members,
age limits, whether they were required to be registered voters, etc. Mr. Taraday answered eligibility
requirements for the commission would be created via ordinance. He pointed out commission members
will be required to comply with Public Records Act which requires any records generated are public and
accessible upon request and the Open Public Meetings Act which requires meetings be open to the public.
Councilmember Mesaros commented when a commission is formed, it is a legal entity and it must abide
by state laws and requirements such as public notice of meetings, minutes, etc.
Councilmember Mesaros pointed out one of the rules is if the commission has 9 members, 5 or more cannot
meet together unless it is publicly noticed. He acknowledged it may seems impractical, but there is a
purpose for that rule. Ms. Janssen agreed the commission would need to be informed of those requirements.
Council President Nelson explained if the Council decides to create a youth commission, it would be an
official City commission which means it would receive the same support that other boards and commissions
receive to ensure its success.
Mayor Earling commented when this arose at a director’s meeting this week, Ms. Hite pointed out her
former employer, the City of Kirkland, had a Youth Council and she offered to share their model, challenges
and successes.
Parks & Recreation Director Carrie Hite explained she worked with the Youth Council in Kirkland, a
fabulous model that brought a lot of value to the City and the youth. It started small with 9 members and
grew to 40 members because when ambitious kids get together who want to make change, they don’t want
to sit around and talk, they want to do things, create projects and programs, etc. Otherwise kids will not be
interested in a commission. One of the Kirkland Youth Council’s projects was creating the Kirkland Teen
Union Building; they worked with staff to identify capital funds, apply for grants, identify a space for a
building, etc. The second thing they did was to identify some of the issues in the teen community like teen
depression and suicide and they wrote scripts, acted and filmed a video program, We’ve Got Issues, that
plays on the Kirkland government channel and at the local schools.
Ms. Hite explained the Kirkland Youth Council also created a respect booklet about issues between teens
and police. They created a teen traffic court and working with the municipal court judge, traffic tickets can
be dismissed by a requirement for community service. The Youth Council created an Aware to Care Guide,
a list of places to volunteer in the community, and a mini grant program that anyone in the community
providing programming for kids could apply for funding. They also do an annual all-city youth summit
with kids from all the schools in Kirkland to talk about teen issues and how to impact the community. The
Kirkland Youth Council started with 0.5 FTE and now has 2 FTE that support it. She acknowledged it
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doesn’t have to be that way, but when kids get together, they are ambitious, want to do things and will need
resources.
Ms. Hite said one of issues that was prevalent on the Kirkland Youth Council was it tended to be kids that
looked the same, were from the same school, not diverse; they did not originally reach out to homeschool
kids, kids doing Running Start or kids going to alternative schools. The members were primarily kids who
already had a lot of power and privilege in their lives and knew how to use it and put the Youth Council on
their college applications. Some of kids expressed interest in being more diverse, having members from
other schools and from alternative schools and Running Start. That was something the Youth Council has
struggled with because it’s hard to get kids involved that are quieter and are not seeking experience but
could bring a good perspective to the table. The Kirkland Youth Council has worked hard to ensure there
is diversity and representation from all schools and educational environments etc. She summarized it was
a value add to have kids in government.
Mayor Earling commented he was excited about the proposal but was also aware as Ms. Hite just described
how things start small and get bigger and bigger and then require hiring staff to help facilitate it. His
dilemma and something he needs to better understand is how to utilize current staff whose workloads are
already pretty dramatic. He would appreciate being involved in the appointment process; in the current
draft, the Mayor is excluded. When the Council proposes boards and commissions, consideration needs to
be given to how to pay for it. In recent years, new boards/commissions have included the Diversity
Commission, the Economic Development Commission and the Tree Board, all who have a consultant as
well as an assigned staff member. He was supportive of a youth commission but wanted to know how to
pay for it. Ms. Janssen said they have discussed the logistics with Council President Nelson. With regard
to staffing, she acknowledged they do not completely understand how the Council and City function. They
will also need to figure out what they are allowed to do as far as fundraising/support and what funding is
available to them. She recognized the need to ensure any funding that is provided is having an impact. She
anticipated talking to Councilmembers about how to use funds as efficiently as possible.
Mayor Earling suggested when a board/commission is started, there should be a fiscal note regarding the
projected cost and acknowledgement that money and staff will be required.
Council President Nelson said although he appreciated Mayor Earling’s concerns, they should be addressed
to the Council, not the students. He did not recall any other perspective board members/commissioner being
asked how they would pay for themselves and felt it was unfair to put that on the youth. As Council
President, he was happy to support the youth commission until funding is identified in the budget. He did
not recall any other board/commission with a fiscal note assigned to their creation. He looked forward to
developing an ordinance and discussing the inclusion of the Mayor in the appointment process. Mayor
Earling said although he may have been looking at the students, he was certain Councilmembers were
listening and they knew they were the ones who need to work though the funding issues.
8. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
Councilmember Teitzel reported
Met twice with Climate Protection Commission to discuss a ban on single use plastic; the Council
approved the resolution of intent last week.
Met with Affordable Housing Alliance
o Snohomish County Housing Fund has been established with $550,000, the majority from
Snohomish County
Funds will be administered by the Affordable Housing Alliance Board
He is participating on the policy subcommittee to define the draft policy for administering
funds.
5.2.a
Packet Pg. 15 Attachment: 06-05-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
June 5, 2018
Page 8
- Other members are Bill Anderson, Woodway Town Council; Scott Bader, Everett City
Council and Jennifer Gregerson, Mukilteo Mayor
- Policy presented and approved by Board on May 23
Attended Snohomish County Tomorrow
o Continuing to work on Vision 2050
Attended PSRC annual meeting
o Voted on 2019 budget
o Identify leadership for next year
Councilmember Mesaros reported:
Attended six meeting associated with Sno911 including some related to the proposed merger of
SERS and Sno911.
o Serving as cochair of steering committee on merger.
Attended SeaShore Transportation Forum
o Presentation from Port of Seattle on the impact the Port has on aviation and the growth they
foresee in the use of SeaTac airport.
Port has been accused of causing the growth, but airport is actually far behind, being
utilized by more air passengers than there is space
Issues include logistics of replacing the luggage system
Impacts of flights at Paine Field
Attended special PFD meeting
o Working on refinancing bonds
o Attended PSRC annual meeting
Twenty-one of the mayors in the cities in the four counties are female
Three largest cities have female mayors who are new to the job
Council President Nelson reported
Council’s Opioid Task Force met a couple times
o Police Chief Compaan provided law enforcement perspective and challenges his department
faces
o Judge Coburn presented judicial challenges
Homelessness Task Force hired a consultant and had a kick-off call.
Councilmember Fraley-Monillas reported:
The Homelessness Task Force had a kick-off call with the consultant to discuss expectations
Diversity Commission will be presenting a recommendation to Council soon
Health District continues to have numerous challenges regarding the opioid crisis, primarily
different views regarding how to respond.
The Housing Committee plans to make a report to the Planning Board this week and then back to
Council.
Attend PSRC annual meeting
o The female mayors of Everett, Seattle and Tacoma are not new to politics
o Anticipate will see good things happen in the Puget Sound area thanks to these very sharp and
generally young women
She thanked Council President Nelson for taking responsibility for the youth commission.
o She suggested the Council consider taking it on with the assistance of the Council Assistant
and a consultant due to the importance of this commission which addresses a population that
has not been addressed in the past
Councilmember Johnson reported:
Attended Historic Preservation Commission meeting
5.2.a
Packet Pg. 16 Attachment: 06-05-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
June 5, 2018
Page 9
Attended Opioid Response Task Force meeting
Attended Marsh Task Force meeting
o Windward will do evaluations every 3 months, set up wildlife cameras, and take measurements
in coordination with Save Our Marsh. When study is complete, instruments will be donated to
Save Our Marsh
Attended two Save Our Marsh meetings
o Joint meeting with the Port of Edmonds to develop communication
o Citizen scientists described their areas of expertise and how they can coordinate with
Windward
Attended presentation at Edmonds Lutheran Church regarding a 3-phase project they are planning
utilizing stackable housing units
o Partnership between Edmonds Lutheran Church (land), Lockable (makes the steel porcelain
covered units) and Compass (has been doing housing for 98 years)
o Goal is to provide permanent housing for families seniors, refugees, etc.
o Will allow people with addiction and alcohol abuse problems
o Will not allow anyone with criminal record or sexual predator backgrounds
o Services will be available onsite
o Demonstration unit will be available within a month
Councilmember Tibbott reported:
Attended Port of Edmonds annual retreat
Had an opportunity to go on the whale watching tour
o Very educational, recommend
Attended Economic Development Commission
o Report from Snohomish County on economic activities
Between 2016 and 2017 population grew by 2%
- If same level of growth continues, will be over 800,000 in 2018
Unemployment is down, at 3.8% in March 2018
3rd quarter 2017 total taxable retail sales in Edmonds - $230 million (City receives a
percentage)
During same period Lynnwood’s total taxable retail sales - $666 million
Observation: Lynnwood is approximately same size as Edmonds, has three times the
taxable retail revenue. Lynnwood and Edmonds have similar as well as different challenges
Attended Creative District community meeting
o City is pursuing a State designation as a Creative District
The intent is to enhance and expand the art community in Edmonds City
Art includes painting, food, hair design, drama and music, and other artistic expressions
Potentially a very important designation, has economic development potential to attract
arts and tourists
Public meeting on Thursday, June 7 at 6 p.m. in the Brackett Room.
9. MAYOR'S COMMENTS
Mayor Earling thanked Councilmembers Teitzel, Mesaros and Fraley-Monillas who attended the PSRC
annual meeting. He also attended; it was Edmonds’ strongest representation since he has been mayor. He
cut the ribbon on the new playground at the Frances Anderson Center today, a fabulous addition. He
reported on a Snohomish County-wide mayors meeting where the primary discussion was funding to
replace the emergency radio system and ensuring its connectivity with the Sno911dispatch. With the
equipment failing by 2020, the funding method being considered is sales tax. The Snohomish County
Council is scheduled to take action shortly on the funding method and it will then go to the ballot.
5.2.a
Packet Pg. 17 Attachment: 06-05-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
June 5, 2018
Page 10
10 COUNCIL COMMENTS
Councilmember Tibbott reported he attended the Snohomish County Tomorrow meeting which included a
fascinating presentation from the WSDOT director. He recognized his daughter who is graduating from
high school and is excited about summer and anxious about going to college in the fall.
Councilmember Johnson extended an invitation to a beach cleanup sponsored by the Rotary Club and the
City. Participants can meet at Marina Beach on June 30 at 9 a.m. She relayed an invitation from the City’s
Recycling Coordinator Steve Fisher to a free Styrofoam recycling event at the Edmonds Public Works on
June 9 and July 14 from 10 a.m. to 2 p.m.
With regard to Councilmember Tibbott’s comments about Lynnwood’s sales tax, Councilmember Fraley-
Monillas recalled the outcry from small business owners and restaurants in Edmonds when there was a
proposal for a big box store on Hwy 99. Alderwood Mall was built in 1980/1981; Lynnwood also has two
Costco stores, one Fred Meyer, and many chain restaurants. Edmonds is not interested in looking like
Lynnwood; big box stores and chain restaurants are not an Edmonds way of life.
Council President Nelson reported the word is out about the new Frances Anderson Center playground
equipment and he has played on it with his children. He looked forward to seeing Councilmembers at 9
a.m. on Saturday at the retreat at the Frances Anderson Center.
Councilmember Teitzel commented one of the things that makes Edmonds is great outdoor festivals
including the Waterfront Festival last weekend facilitated by the Daybreakers and the Noon Rotary Clubs.
He worked at the festival and saw people enjoying the event, food, beverages and music.
Councilmember Mesaros added to Mayor Earling’s comments about the emergency radio replacement,
commenting there has been a great deal of discussion about the new radio system at the SERS/Sno911
merger meetings. Over the past month he attended two Snohomish County Council Law and Justice
Committee meetings where they have discussed an ordinance regarding funding. He agreed it was a crucial
element for public safety.
Councilmember Mesaros reported 5-6 days ago he attended a fundraising luncheon for the Evergreen
Treatment Service, the leading nonprofit in the State dealing with the opioid crisis. A friend made sure he
was seated next to Seattle Councilmember Sawant and they discussed the Edmonds Lutheran Church
housing program and how Seattle should do the same. He noted Edmonds was fortunate to have a faith-
based organization willing to take that on.
Councilmember Mesaros commented he was taken aback by the student’s comments about sexual
harassment occurring in public schools. He planned to mention it to the Police Chief; the City now has a
school resource officer. He urged the students to relay their concerns to the administration at Edmonds-
Woodway High School. He was on the Principal Advisory Commission when his kids attended the high
school and he was confidence the principal would want to be aware and set up a program to respond to
ensure students feel safe.
Councilmember Mesaros was disturbed by the Supreme Court’s decision regarding the LGBQ issue in
Colorado but was glad their decision was narrow and not on the bigger issue. One of the telling comments
that everyone can learn from was the lack of respect that the Colorado Diversity Commission had for the
individual in question and their religious beliefs. Although they may not have agreed with those religious
beliefs, it was important to be respectful of everyone’s opinions and make decisions accordingly. He
summarized the lesson for those who were disturbed by the decision was to be respectful of those around
us and ensure they are heard.
5.2.a
Packet Pg. 18 Attachment: 06-05-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
June 5, 2018
Page 11
Mayor Earling announced the opening of the new Mar-Ket fish market next to Starbucks, an exciting
venture in the City. In addition to fresh fish, they will also have a carryout menu.
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
13. ADJOURN
With no further business, the Council meeting was adjourned at 8:30 p.m.
5.2.a
Packet Pg. 19 Attachment: 06-05-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes)
City Council Agenda Item
Meeting Date: 06/12/2018
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #231576 through #231675 dated June 7, 2018 for $538,554.60 (re-issued check
#231653 $1,157.87). Approval of wire payment in the amount of $417.67.
Approval of payroll direct deposit and checks #63275 through #63283 for $573,715.61, benefit checks
#63284 through #63289 and wire payments of $543,752.07 for the pay period May 16, 2018 through
May 31, 2018.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Attachments:
claim cks 06-07-18
wire 06-01-18
FrequentlyUsedProjNumbers 06-07-18
payroll summary 05-31-18
payroll benefit 05-31-18
5.3
Packet Pg. 20
06/07/2018Voucher ListCity of Edmonds1 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231576 6/7/2018072189 ACCESS INFORMATION MANAGEMENT 2647999STORAGE OF DOCUMENTS 6/1/2018 - 6/30/201STORAGE OF DOCUMENTS 6/1/2018 -001.000.25.514.30.41.00 111.18Total :111.18231577 6/7/2018069156 ADVISARTS INC 6/2 CD BACH MAY 6/2 CD BACH MAY6/2 CD BACH MAY117.100.64.573.20.41.00 1,312.50Total :1,312.50231578 6/7/2018076649 ALBIZURES, JOSEPH 6/1 MOVE EQUIPMENT6/1/18 MOVE GYMNASTICS EQUIPMENT6/1/18 MOVE GYMNASTICS EQUIPMENT001.000.64.571.28.41.00 66.00Total :66.00231579 6/7/2018 074546 ALL POINTS HEATING & FIREPLACE BLD20180046 DUPLICATE PERMIT REFUNDDUPLICATE PERMIT REFUND001.000.257.620 60.00Total :60.00231580 6/7/2018065568 ALLWATER INC 060418032FINANCE DEPT WATERFinance dept water001.000.31.514.23.31.00 49.6510.3% Sales Tax001.000.31.514.23.31.00 5.11WWTP: 6/5/18 DRINK WATER SERVICE060418033Water services, rental & environmental423.000.76.535.80.31.00 20.9010.3% Sales Tax423.000.76.535.80.31.00 2.15Total :77.81231581 6/7/2018074488 ALPHA COURIER INC 18485WWTP: 5/25/18 COURIER SERVICE5/25/18 COURIER SERVICE423.000.76.535.80.42.00 29.701Page:5.3.aPacket Pg. 21Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds2 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :29.70231581 6/7/2018 074488 074488 ALPHA COURIER INC231582 6/7/2018 069667 AMERICAN MARKETING 24111MEMORIAL TREE PLATEMEMORIAL TREE PLATE FOR ROBYN KLARMAN &127.000.64.575.50.31.00 31.4210.3% Sales Tax127.000.64.575.50.31.00 3.24Total :34.66231583 6/7/2018060228 ANS OF WASHINGTON INC SCHEELE-NOTARYDARCIE SCHEELE NOTARY RENEWAL - EDMONDSROTARY STAMP001.000.41.521.11.31.00 39.50NOTARY SURETY BOND001.000.41.521.11.41.00 50.00STATE NOTARY LICENSE FEE001.000.41.521.11.41.00 30.00Freight001.000.41.521.11.31.00 10.5010.3% Sales Tax001.000.41.521.11.31.00 5.15Total :135.15231584 6/7/2018069751 ARAMARK UNIFORM SERVICES 1990735077WWTP: 5/30/18 UNIFORMS,TOWELS+MATSMats/Towels423.000.76.535.80.41.00 106.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 10.9610.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990735078PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 57.16Total :178.362Page:5.3.aPacket Pg. 22Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds3 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231585 6/7/2018071124 ASSOCIATED PETROLEUM 1255140-INWWTP: 5/24/18 DIESEL FUEL5/24/18 ULSD #2 DYED - BULK fuel423.000.76.535.80.32.00 5,509.2110.3% Sales Tax423.000.76.535.80.32.00 567.45Total :6,076.66231586 6/7/2018061659 BAILEY'S TRADITIONAL TAEKWON 6614 TAEKWON-DO6614 TAEKWON-DO INSTRUCTION6614 TAEKWON-DO INSTRUCTION001.000.64.571.27.41.00 750.00Total :750.00231587 6/7/2018 012005 BALL AND GILLESPIE POLYGRAPH 2018-98INV 2018-98 EDMONDS PD EXAMS 5/31-6/2/184 PRE-EMPLOY EXAMS ON 5/31/18001.000.41.521.10.41.00 900.004 PRE-EMPLOY EXAMS ON 6/1/18001.000.41.521.10.41.00 900.002 PRE-EMPLOY EXAMS ON 6/2/18001.000.41.521.10.41.00 450.00Total :2,250.00231588 6/7/2018075217 BASLER, ANTHONY 28331SPANISH INTERPRETER COURT 05/30/2018SPANISH INTERPRETER COURT 05/30/2018001.000.23.512.50.41.01 106.10Total :106.10231589 6/7/2018073062 BLUE FLAME BLD20180710PERMIT REFUND- CANCELED PROJECTpremit refund, proj cancelled001.000.257.620 60.00Total :60.00231590 6/7/2018 073760 BLUELINE GROUP LLC 15091E7JA.SERVICES THRU MAY 2018E7JA.Services thru May 2018421.000.74.594.34.65.41 3,678.38E5KA & E6GC.SERVICES THRU MAY 201815094E5KA.Services thru May 20183Page:5.3.aPacket Pg. 23Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds4 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231590 6/7/2018(Continued)073760 BLUELINE GROUP LLC421.000.74.594.34.65.41 12,405.65E6GC.Services thru May 2018423.200.75.594.35.65.41 1,476.26Total :17,560.29231591 6/7/2018076341 BRK THRU DIGITAL LLC BID-1566BID/ED! DIGITAL ADVERTISING MAY 2018BID/Ed! digital advertising May 2018140.000.61.558.70.31.00 1,500.00Total :1,500.00231592 6/7/2018 072005 BROCKMANN, KERRY 6629 6632 6635 66476629 6632 6635 6647 YOGA/PILATES INSTRU6629 YOGA INSTRUCTION001.000.64.571.27.41.00 808.506632 YOGA INSTRUCTION001.000.64.571.27.41.00 503.256635 YOGA INSTRUCTION001.000.64.571.27.41.00 623.706647 PILATES INSTRUCTION001.000.64.571.27.41.00 486.75Total :2,422.20231593 6/7/2018073029 CANON FINANCIAL SERVICES 18644799ENG COPIER MAY 2018ENG COPIER MAY 2018001.000.67.518.21.45.00 660.68Total :660.68231594 6/7/2018071816 CARLSON, JESSICA 6525 DRAWING6525 ADVENTURES IN DRAWING INSTRUCTION6525 ADVENTURES IN DRAWING INSTRUCTION001.000.64.571.22.41.00 519.20Total :519.20231595 6/7/2018003510 CENTRAL WELDING SUPPLY LY261598WWTP: CUTOFF WHL'SCUTOFF WHL'S423.000.76.535.80.31.00 88.5010.3% Sales Tax4Page:5.3.aPacket Pg. 24Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds5 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231595 6/7/2018(Continued)003510 CENTRAL WELDING SUPPLY423.000.76.535.80.31.00 9.12Total :97.62231596 6/7/2018069457 CITY OF EDMONDS E8GA.ENG20180241 E8GA.ROW ENG20180241E8GA.ROW ENG20180241423.200.75.594.35.65.41 335.00Total :335.00231597 6/7/2018019215 CITY OF LYNNWOOD 14283INV#14283 CUST#200966 - EDMONDS PDPRISONER R&B FEB 2018001.000.39.523.60.51.00 262.00INV#14287 CUST#200966 - EDMONDS PD14287PRISONER R&B MAR 2018001.000.39.523.60.51.00 837.00INV#14296 CUST#200966 - EDMONDS PD14296PRISONER R&B APR 2018001.000.39.523.60.51.00 48.67Total :1,147.67231598 6/7/2018003801 CITY WIDE FENCE CO INC 2398HAINES WHARF FENCE REPAIRHAINES WHARF FENCE REPAIR001.000.64.576.80.31.00 264.0010.4% Sales Tax001.000.64.576.80.31.00 27.46Total :291.46231599 6/7/2018075967 CRONIN, TERESA SUAREZ 29143SPANISH INTERPRETER COURT/PROBSPANISH INTERPRETER COURT/PROB001.000.23.512.50.41.01 106.44Total :106.44231600 6/7/2018075925 CROSSROADS STRATEGIES LLC 1013113FEDERAL LOBBYIST MAY 2018Federal lobbyist for May 2018001.000.61.511.70.41.00 6,000.00Total :6,000.005Page:5.3.aPacket Pg. 25Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds6 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231601 6/7/2018074444 DATAQUEST LLC 5651BACKGROUND CHECKSbackground checks001.000.22.518.10.41.00 48.50Total :48.50231602 6/7/2018069030 DETECTION INSTRUMENTS CORP 2335-39594WWTP: L2 CALIBRATIONL2 calibration423.000.76.535.80.41.00 165.00Freight423.000.76.535.80.41.00 13.49Total :178.49231603 6/7/2018 075468 DRAMA KIDS 6272 DRAMA KIDS 6272 DRAMA KIDS INSTRUCTION6272 DRAMA KIDS INSTRUCTION001.000.64.571.22.41.00 918.50Total :918.50231604 6/7/2018074302 EDMONDS HARDWARE & PAINT LLC 002827PM: BATTERIES, FLASHLIGHT,SCR BIT,PM: BATTERIES, FLASHLIGHT,SCR BIT,001.000.64.576.80.31.00 42.9410.3% Sales Tax001.000.64.576.80.31.00 4.42Total :47.36231605 6/7/2018076610 EDMONDS HERO HARDWARE 1052PM: ROLLER, COVER10.3% Sales Tax001.000.64.576.80.31.00 1.56PM: ROLLER, COVER001.000.64.576.80.31.00 15.17PM:PUSH COUPLINF, SAW CABLE PVC1053PM:PUSH COUPLINF, SAW CABLE PVC001.000.64.576.80.31.00 39.9510.3% Sales Tax001.000.64.576.80.31.00 4.11PM: PAINT TRAY1056PM: PAINT TRAY6Page:5.3.aPacket Pg. 26Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds7 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231605 6/7/2018(Continued)076610 EDMONDS HERO HARDWARE001.000.64.576.80.31.00 4.7810.3% Sales Tax001.000.64.576.80.31.00 0.49PM: SPRYPNT, MASKING TAPE1057PM: SPRYPNT, MASKING TAPE001.000.64.576.80.31.00 20.9610.3% Sales Tax001.000.64.576.80.31.00 2.16Total :89.18231606 6/7/2018008975 ENTENMANN ROVIN CO 0136060-ININV#0136060-IN ACCT#0011847 - EDMONDS PD1531-11847 EDMONDS PD 153-1 TT DOME001.000.41.521.11.24.00 98.0016PL-CASES-1 #16 -PLAIN (BOOK) SMOOTH001.000.41.521.10.31.00 108.00PACKAGING / HANDLING FEES001.000.41.521.10.31.00 4.60Freight001.000.41.521.10.31.00 16.00PACKAGE INSURANCE001.000.41.521.10.31.00 12.00154-11847 EDMONDS PD 154 TT FLAT BADGES001.000.41.521.10.31.00 392.00Total :630.60231607 6/7/2018009350 EVERETT DAILY HERALD EDH810134LEGAL AD AMD20180003Legal Ad AMD20180003001.000.62.558.60.41.40 49.88Total :49.88231608 6/7/2018076646 FERRER, NICOLE 5/31 REFUND 5/31 REFUND5/31 REFUND001.000.239.200 275.00Total :275.007Page:5.3.aPacket Pg. 27Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds8 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231609 6/7/2018011900 FRONTIER 253-003-6887LIFT STATION #6 VG SPECIAL ACCESS LINESLIFT STATION #6 VG SPECIAL ACCESS LINES423.000.75.535.80.42.00 42.12WWTP: 5/25-6/24/18 AUTO DIALER 1 VOICE G253-012-91895/25-6/24/18 AUTO DIALER - 1 VOICE423.000.76.535.80.42.00 41.54MEADOWDALE PRESCHOOL425-745-3335MEADOWDALE PRESCHOOL INTERNET001.000.64.571.29.42.00 71.98WWTP: 5/25-6/24/18 AUTO DIALER:1 BUS. LI425-771-55535/25-6/24/18 AUTO DIALER - 1 BUSINESS423.000.76.535.80.42.00 118.89CITY HALL ALARM LINES 121 5TH AVE N425-776-6829CITY HALL FIRE AND INTRUSION ALARM001.000.66.518.30.42.00 133.67Total :408.20231610 6/7/2018 071467 GATEWAY PET MEMORIAL WA70014-I-0009 INV#WA70014-I-00091 ANIMAL DISPOSAL 04/26/2018 #1066177001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 04/26/2018 #1066288001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 04/26/2018 #1067745001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 04/26/2018 #1068090001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 04/26/2018 #1068128001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 05/03/2018 #1070170001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 05/03/2018 #1070171001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 05/03/2018 #1070172001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 05/03/2018 #1070173001.000.41.521.70.41.00 12.478Page:5.3.aPacket Pg. 28Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds9 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231610 6/7/2018(Continued)071467 GATEWAY PET MEMORIAL1 ANIMAL DISPOSAL 05/03/2018 #1070174001.000.41.521.70.41.00 12.471 ANIMAL DISPOSAL 05/03/2018 #1070253001.000.41.521.70.41.00 12.47Total :137.17231611 6/7/2018075082 GOUDA INCORPORATED BID-000416BID/ED! BALANCE OF UMBRELLA ORDER 100% CBID/Ed! Balance of umbrella order 100%140.000.61.558.70.31.00 3,980.75Total :3,980.75231612 6/7/2018 076542 GRANICUS 97621LEGISLATIVE MANAGEMENT - AGENDA & MINUTELEGISLATIVE MANAGEMENT - AGENDA &001.000.25.514.30.48.00 1,417.50Total :1,417.50231613 6/7/2018076524 HALE, MARY MAY MILEAGEMAY MILEAGE RANGER CLASSROOM VISITSMAY MILEAGE RANGER CLASSROOM VISITS001.000.64.571.23.43.00 129.17Total :129.17231614 6/7/2018074086 HEARING, SPEECH & DEAF CENTER 10573KLS ASL INTERPRETERKLS ASL INTERPRETER001.000.64.571.22.41.00 493.08Total :493.08231615 6/7/2018072647 HERRERA ENVIRONMENTAL 42368WATERFRONT PARK REDEVELOPMENTWATERFRONT PARK REDEVELOPMENT125.000.64.594.76.65.41 1,077.47Total :1,077.47231616 6/7/2018074746 HIGUCHI, ROD 6485 UKULELE 6485 UKULELE INSTRUCTION6485 UKULELE INSTRUCTION001.000.64.571.22.41.00 356.40Total :356.409Page:5.3.aPacket Pg. 29Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds10 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231617 6/7/2018067862 HOME DEPOT CREDIT SERVICES 2571228WWTP: NUTDRIVER SETSUTDRIVER SETS423.000.76.535.80.31.00 27.4110.3% Sales Tax423.000.76.535.80.31.00 2.82WWTP: BRUSHES, MIXING CONTAINERS4080028BRUSHES, MIXING CONTAINERS423.000.76.535.80.31.00 58.2110.0% Sales Tax423.000.76.535.80.31.00 5.82Total :94.26231618 6/7/2018075966 HULBERT, CARRIE BID-0017BID/ED! PROGRAM MANAGEMENT MAY 2018BID/Ed! Program management for May 2018140.000.61.558.70.41.00 2,866.50Total :2,866.50231619 6/7/2018 076488 HULBERT, MATTHEW STIEG BID-06012018BID/ED! PHOTOGRAPH FOR MAY 2018BID/Ed! Photography for May 2018140.000.61.558.70.41.00 500.00Total :500.00231620 6/7/2018061844 INTL CONF OF POLICE CHAPLAINS 51610INV 51610 EDMONDS PD - CHAPLAIN KEN GAYDANNUAL MEMBERSHIP - GAYDOS001.000.41.521.10.49.00 125.00Total :125.00231621 6/7/2018076475 JVP LEGAL TRANSLATION SERVICES 27036VIETNAMESE INTERPRETER 06/01/2018VIETNAMESE INTERPRETER 06/01/2018001.000.23.512.50.41.01 102.65Total :102.65231622 6/7/2018072650 KCDA PURCHASING COOPERATIVE 300287426INV#300287426 ACCT#100828 - EDMONDS PD10 CASES MULTI USE COPY PAPER001.000.41.521.10.31.00 229.60HANDLING FEE10Page:5.3.aPacket Pg. 30Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds11 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231622 6/7/2018(Continued)072650 KCDA PURCHASING COOPERATIVE001.000.41.521.10.31.00 67.0010.3% Sales Tax001.000.41.521.10.31.00 23.65Total :320.25231623 6/7/2018076621 KRAFT, DANIKA MAY MILEAGEMAY MILEAGE RANGER CLASSROOM VISITSMAY MILEAGE RANGER CLASSROOM VISITS001.000.64.571.23.43.00 76.85Total :76.85231624 6/7/2018 073950 KUBWATER RESOURCES 07649WWTP: POLYMERpolymer423.000.76.535.80.31.51 5,686.1410.3% Sales Tax423.000.76.535.80.31.51 585.67WWTP: POLYMER07682POLYMER423.000.76.535.80.31.51 8,529.2210.3% Sales Tax423.000.76.535.80.31.51 878.51Total :15,679.54231625 6/7/2018016850 KUKER RANKEN INC INV-040395E8AA.TRAFFIC CALMING SUPPLIES - MAG NAILE8AA.Traffic Calming Supplies - Mag112.000.68.542.64.41.00 17.2510.3% Sales Tax112.000.68.542.64.41.00 1.78Total :19.03231626 6/7/2018073471 MAIPI, XAVIER 1111CHUUKESE INTERPRETER COURT 05/30/2018CHUUKESE INTERPRETER COURT 05/30/2018001.000.23.512.50.41.01 135.97Total :135.97231627 6/7/2018 076647 MCCLOUGHAN, JOSIE 6/1 EQUIPMENT MOVING6/1/18 GYMNASTICS EQUIPMENT MOVING11Page:5.3.aPacket Pg. 31Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds12 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231627 6/7/2018(Continued)076647 MCCLOUGHAN, JOSIE6/1/18 GYMNASTICS EQUIPMENT MOVING001.000.64.571.28.41.00 48.00Total :48.00231628 6/7/2018076115 MCCLOUGHAN, SAMUEL JOHN 5/23-5/30 GYM MONITO5/23-5/30/18 BASKETBALL GYM MONITOR5/23-5/30/18 BASKETBALL GYM MONITOR001.000.64.571.25.41.00 60.006/1/18 GYMNASTICS EQUIPMENT MOVING6/1 EQUIPMENT MOVING6/1/18 GYMNASTICS EQUIPMENT MOVING001.000.64.571.28.41.00 48.00Total :108.00231629 6/7/2018076564 MCGOWAN, MARGARET CARLETON 041920182 DAY JURY SERVICE & MILEAGE 04/19-202 DAY JURY SERVICE & MILEAGE 04/19-20001.000.23.512.50.49.20 30.46Total :30.46231630 6/7/2018075746 MCMURRAY, LAURA 6661 6664 FELDENKRAI 6661 FELDENKRAIS INSTRUCTION6661 FELDENKRAIS INSTRUCTION001.000.64.571.27.41.00 234.006664 FELDENKRAIS INSTRUCTION001.000.64.571.27.41.00 169.00Total :403.00231631 6/7/2018076565 MILLER, JAIME CHRISTINE 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 14.25Total :14.25231632 6/7/2018 076566 MOORE, MISTI MICHELLE 041920182 DAY JURY SERVICE & MILEAGE 04/19-202 DAY JURY SERVICE & MILEAGE 04/19-20001.000.23.512.50.49.20 36.79Total :36.79231633 6/7/2018075266 MORGAN MECHANICAL INC P18084WWTP:50% OF CONSOLE WATER S50% DOWN FOR CONSOLE WATER SOURCE HEAT12Page:5.3.aPacket Pg. 32Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds13 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231633 6/7/2018(Continued)075266 MORGAN MECHANICAL INC423.000.76.535.80.35.00 2,713.38Total :2,713.38231634 6/7/2018075539 NATURE INSIGHT CONSULTING 10WILLOW CREEK DAYLIGHTING PROJ MGMTTasks 1 - 4: Parks Project Mgmt and125.000.64.575.50.41.00 812.50Total :812.50231635 6/7/2018070855 NAVIA BENEFIT SOLUTIONS 10140457MAY 2018 FSA FEESMAY FSA FEES001.000.22.518.10.41.00 140.00Total :140.00231636 6/7/2018076639 NEILSEN, DANIEL 041920181 DAY JURY SERVICE & MILEAGE 04/19/20181 DAY JURY SERVICE & MILEAGE 04/19/2018001.000.23.512.50.49.20 10.44Total :10.44231637 6/7/2018076648 NW SEWER AND DRAIN BLD20180730PERMIT REFUND, CANCELLED AS NEVER PIFPERMIT REFUND, CANCELLED AS NEVER PIF001.000.257.620 35.00Total :35.00231638 6/7/2018 065720 OFFICE DEPOT 141756629001INV#141756629001 ACCT#90520437 - EDMONDS347400 CLIPBOARD, LETTER SIZE001.000.41.521.10.31.00 5.6910.3% Sales Tax001.000.41.521.10.31.00 0.59INV#141760589001 ACCT#90520437 - EDMONDS141760589001899507 MOUSEPAD BASIC BLUE001.000.41.521.10.31.00 6.48650457-142B TAPE SEALING DISP001.000.41.521.10.31.00 7.98517235 PEN BALL RETRACT FLEX, ME001.000.41.521.10.31.00 59.1013Page:5.3.aPacket Pg. 33Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds14 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231638 6/7/2018(Continued)065720 OFFICE DEPOT10.3% Sales Tax001.000.41.521.10.31.00 7.58INV#141760590001 ACCT#90520437 - EDMONDS141760590001409342 BALL PEN 1 DOZEN001.000.41.521.10.31.00 12.7410.3% Sales Tax001.000.41.521.10.31.00 1.31Total :101.47231639 6/7/2018070166 OFFICE OF THE STATE TREASURER May, 2018COURT, BLDG CODE & JIS TRANSMITTALEmergency Medical Services & Trauma001.000.237.120 2,221.67PSEA 1, 2 & 3 Account001.000.237.130 31,464.87Building Code Fee Account001.000.237.150 189.00State Patrol Death Investigation001.000.237.330 98.88Judicial Information Systems Account001.000.237.180 10,509.74School Zone Safety Account001.000.237.200 75.24Washington Auto Theft Prevention001.000.237.250 4,447.97Traumatic Brain Injury001.000.237.260 881.72Hwy Safety Acct001.000.237.320 364.80Crime Lab Blood Breath Analysis001.000.237.170 13.36WSP Hwy Acct001.000.237.340 561.33Total :50,828.58231640 6/7/2018 026200 OLYMPIC VIEW WATER DISTRICT 0054671HICKMAN PARK IRRIGATION14Page:5.3.aPacket Pg. 34Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds15 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231640 6/7/2018(Continued)026200 OLYMPIC VIEW WATER DISTRICTHICKMAN PARK IRRIGATION001.000.64.576.80.47.00 672.60HICKMAN PARK DRINKING FOUNTAIN & SPRINKL0060860HICKMAN PARK DRINKING FOUNTAIN &001.000.64.576.80.47.00 120.74Total :793.34231641 6/7/2018 065051 PARAMETRIX INC 01210E5DB.SERVICES THRU 3/31/18E5DB.Services thru 3/31/18112.000.68.595.33.65.41 63,758.01E5DB.SERVICES THRU 4/28/1801374E5DB.Services thru 4/28/18112.000.68.595.33.65.41 46,475.07Total :110,233.08231642 6/7/2018 075183 PETERSON FRUIT CO 380065MONTHLY FRUIT - MAYMay Fruit Pickup001.000.22.518.10.31.10 108.85Total :108.85231643 6/7/2018008350 PETTY CASH 6/4 PARKS PETTY CASH 6/4/18 PARKS PETTY CASHCOLLEY: QFC: SHRIMP TO FEED TANK001.000.64.571.23.31.00 8.99COLLEY: EDMONDS HARDWARE: DUCT TAPE FOR001.000.64.571.23.31.00 9.92CHAPIN: EDMONDS HARDWARE: UPHOLSTERY117.100.64.573.20.31.00 10.21STEELE-SMITH: DISPLAY & COSTUME:001.000.64.571.28.31.00 18.71STEELE-SMITH: BARTELLS: HAIRBANDS FOR001.000.64.571.28.31.00 15.61HITE: STATE OF WA: PARKING IN OLYMPIA001.000.64.571.21.43.00 12.00COLLEY: BEST BUY: ADAPTOR FOR RANGER001.000.64.571.23.31.00 22.0715Page:5.3.aPacket Pg. 35Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds16 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :97.51231643 6/7/2018 008350 008350 PETTY CASH231644 6/7/2018 064088 PROTECTION ONE 2010551ALARM MONITORING MEADOWDALE CLUBHOUSEALARM MONITORING CLUBHOUSE 6801 N001.000.66.518.30.42.00 146.85Total :146.85231645 6/7/2018046900 PUGET SOUND ENERGY 200021829581WWTP: 4/21-5/21/18 METER 000390395: 200 4/21-5/21/18 200 2ND AVE S / METER423.000.76.535.80.47.63 41.62Total :41.62231646 6/7/2018070809 PUGET SOUND EXECUTIVE 18-1056COURT SECURITY 05/21/2018-05/30/2018COURT SECURITY 05/21/2018-05/30/2018001.000.23.512.50.41.00 1,320.00PROBATION MRT SECURITY 05/23/2018001.000.23.523.30.41.00 151.25Total :1,471.25231647 6/7/2018066786 RELIABLE SECURITY SOUND & DATA 22646FAC SECURITY CAMERAFAC SECURITY CAMERA001.000.64.594.75.64.00 8,890.4610.3% Sales Tax001.000.64.594.75.64.00 915.72PM BLDG SECURITY CAMERA22648PM BLDG SECURITY CAMERA001.000.64.594.76.64.00 4,851.4310.3% Sales Tax001.000.64.594.76.64.00 499.70Total :15,157.31231648 6/7/2018067003 SCHOETTLE, GEORGE 052318WWTP: 5/213/18 1ST AID/CPR/AED TRAINING5/23/18 1ST AID/CPR/AED TRAINING FOR423.000.76.535.80.49.71 300.00Total :300.00231649 6/7/2018070115 SHANNON & WILSON INC 100295E4FC.SERVICES THRU 4/14/1816Page:5.3.aPacket Pg. 36Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds17 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231649 6/7/2018(Continued)070115 SHANNON & WILSON INCE4FC.Services thru 4/14/18422.000.72.594.31.65.41 315.00Total :315.00231650 6/7/2018036955 SKY NURSERY T-1163581PM: ROSE GRANULES, ROSE RXPM: ROSE GRANULES, ROSE RX001.000.64.576.81.31.00 119.9410.0% Sales Tax001.000.64.576.81.31.00 11.99Total :131.93231651 6/7/2018 075590 SMARSH INV0037688705-18 NETGUARD MONTHLY SERVICENetGuard Monthly Service Building001.000.62.524.20.42.00 30.00NetGuard Monthly Service City Clerk001.000.25.514.30.42.00 6.00NetGuard Monthly Service Community001.000.61.557.20.42.00 6.00NetGuard Monthly Service Court001.000.23.512.50.42.00 6.00NetGuard Monthly Service Development001.000.62.524.10.42.00 6.00NetGuard Monthly Service Engineering001.000.67.518.21.42.00 96.00NetGuard Monthly Service Facilities001.000.66.518.30.42.00 48.00NetGuard Monthly Service Finance001.000.31.514.23.42.00 6.00NetGuard Monthly Service Human Resources001.000.22.518.10.42.00 6.00NetGuard Monthly Service Information512.000.31.518.88.42.00 18.00NetGuard Monthly Service Mayor's Office001.000.21.513.10.42.00 6.00NetGuard Monthly Service Parks17Page:5.3.aPacket Pg. 37Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds18 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231651 6/7/2018(Continued)075590 SMARSH001.000.64.571.21.42.00 12.00NetGuard Monthly Service Parks001.000.64.576.80.42.00 12.00NetGuard Monthly Service Police001.000.41.521.22.42.00 264.00NetGuard Monthly Service PW Water421.000.74.534.80.42.00 36.00NetGuard Monthly Service PW Water/Sewer421.000.74.534.80.42.00 3.00NetGuard Monthly Service PW Water/Sewer423.000.75.535.80.42.00 3.00NetGuard Monthly Service PW Sewer423.000.75.535.80.42.00 30.00NetGuard Monthly Service PW Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service PW Street111.000.68.542.90.42.00 18.00NetGuard Monthly Service PW Fleet511.000.77.548.68.42.00 6.00NetGuard Monthly Service PW Admin001.000.65.518.20.42.00 2.10NetGuard Monthly Service PW Admin421.000.74.534.80.42.00 0.60NetGuard Monthly Service PW Admin422.000.72.531.90.42.00 2.10NetGuard Monthly Service PW Admin423.000.75.535.80.42.00 0.60NetGuard Monthly Service PW Admin423.000.76.535.80.42.00 0.60NetGuard Monthly Service PW Street/Storm111.000.68.542.90.42.00 6.00NetGuard Monthly Service PW Street/Storm422.000.72.531.90.42.00 6.00NetGuard Monthly Service WWTP18Page:5.3.aPacket Pg. 38Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds19 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231651 6/7/2018(Continued)075590 SMARSH423.000.76.535.80.42.00 72.00Total :714.00231652 6/7/2018036850 SMITH, SHERLUND D 41REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 99.16Total :99.16231653 6/7/2018036850 SMITH, SHERLUND D 21LEOFF 1 CLAIM REIMBURSEMENTLEOFF 1 Claim Reimbursement009.000.39.517.20.23.00 1,157.87Total :1,157.87231654 6/7/2018037375 SNO CO PUD NO 1 2001-2487-3TRAFFIC LIGHT 9933 100TH AVE W / METER 1TRAFFIC LIGHT 9933 100TH AVE W / METER111.000.68.542.64.47.00 31.30LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9LIFT STATION #8 113 RAILROAD AVE /423.000.75.535.80.47.10 64.69TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9TRAFFIC LIGHT 23602 76TH AVE W / METER111.000.68.542.64.47.00 16.60TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3TRAFFIC LIGHT 22000 76TH AVE W / METER111.000.68.542.64.47.00 32.97ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3ANWAY PARK 131 SUNSET AVE / METER001.000.64.576.80.47.00 102.63DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3DECORATIVE LIGHTING 115 2ND AVE S /111.000.68.542.63.47.00 18.08BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7BRACKETT'S LANDING NORTH 50 RAILROAD001.000.64.576.80.47.00 45.28TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-119Page:5.3.aPacket Pg. 39Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds20 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231654 6/7/2018(Continued)037375 SNO CO PUD NO 1TRAFFIC LIGHT 23800 FIRDALE AVE / METER111.000.68.542.64.47.00 32.28TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6TRAFFIC LIGHT 20408 76TH AVE W / METER111.000.68.542.64.47.00 17.42LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7LIFT STATION #14 7905 1/2 211TH PL SW /423.000.75.535.80.47.10 17.98LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6LIFT STATION #7 121 W DAYTON ST / METER423.000.75.535.80.47.10 146.58CEMETERY BUILDING2015-5730-3CEMETERY BUILDING130.000.64.536.50.47.00 62.54TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4TRAFFIC LIGHT 660 EDMONDS WAY / METER111.000.68.542.64.47.00 25.08OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6OVERHEAD STREET LIGHTING AT CEMETERY130.000.64.536.50.47.00 8.30PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8PEDEST CAUTION LIGHT 23190 100TH AVE W111.000.68.542.64.47.00 29.10415 5TH AVE S2017-6210-1415 5TH AVE S001.000.64.576.80.47.00 21.52WWTP: 4/24-5/22/18 FLOWMETER 1000520295:2019-2991-6 4/24-5/22/18 FLOW METER 23219 74TH AVE423.000.76.535.80.47.62 16.60FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 395.13BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5BRACKETT'S LANDING SOUTH 100 RAILROAD001.000.64.576.80.47.00 19.2220Page:5.3.aPacket Pg. 40Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds21 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231654 6/7/2018(Continued)037375 SNO CO PUD NO 1CEMETERY WELL PUMP2021-6153-5CEMETERY WELL PUMP130.000.64.536.50.47.00 124.35TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6TRAFFIC LIGHT 22400 HWY 99 / METER111.000.68.542.64.47.00 49.88TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9TRAFFIC LIGHT 21530 76TH AVE W / METER111.000.68.542.64.47.00 32.10LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9LIFT STATION #1 105 CASPERS ST / METER423.000.75.535.80.47.10 472.28HAZEL MILLER PLAZA2044-6743-5HAZEL MILLER PLAZA001.000.64.576.80.47.00 38.49TRAFFIC LIGHT 21132 76TH AVE W / METER 12215-9374-2TRAFFIC LIGHT 21132 76TH AVE W / METER111.000.68.542.64.47.00 65.03Total :1,885.43231655 6/7/2018 063941 SNO CO SHERIFFS OFFICE 2018-4452INV#2018-4452 EDMONDS JAIL - MAR 2018437.17 BASE RATE HOUSING @ $98.73001.000.39.523.60.51.00 43,161.7957.17 BOOKINGS @ $121.42001.000.39.523.60.51.00 6,941.5840.5 MEDICAL/SPECIALTY HOUSING PREMIUM001.000.39.523.60.51.00 2,297.9711.75 MENTAL HEALTH HOUSING PREMIUM @001.000.39.523.60.51.00 10,593.4411.75 VIDEO COURT HOURS @ $134.70001.000.39.523.60.51.00 1,582.73INV#2018-4505 EDMONDS JAIL - APR 20182018-4505444.83 BASE RATE - HOUSING DAYS @ $98.73001.000.39.523.60.51.00 43,918.0643 BOOKINGS @ $121.4221Page:5.3.aPacket Pg. 41Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds22 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231655 6/7/2018(Continued)063941 SNO CO SHERIFFS OFFICE001.000.39.523.60.51.00 5,221.0637.5 MEDICAL/SPECIALTY HOUSING PREMIUM001.000.39.523.60.51.00 2,127.7575.33 MENTAL HEALTH HOUSING PREMIUM @001.000.39.523.60.51.00 10,319.4612.25 VIDEO COURT HOURS @ $134.70001.000.39.523.60.51.00 1,650.08Total :127,813.92231656 6/7/2018076433 SNOHOMISH COUNTY 911 461JUN-18 COMMUNICATIONSJUN-18 COMMUNICATIONS001.000.39.528.00.51.00 83,299.49JUN-18 COMMUNICATIONS421.000.74.534.80.51.00 2,192.09JUN-18 COMMUNICATIONS423.000.75.535.80.51.00 2,192.09Total :87,683.67231657 6/7/2018070167 SNOHOMISH COUNTY TREASURER May 2018Crime Victims Court RemittanceCrime Victims Court Remittance001.000.237.140 678.00Total :678.00231658 6/7/2018038300 SOUND DISPOSAL CO 103583CIVIC CENTER 250 5TH AVE NCIVIC CENTER 250 5TH AVE N001.000.66.518.30.47.00 608.84WWTP: RECYCLING103584Recycling + taxes423.000.76.535.80.47.66 29.95FRANCES ANDERSON CENTER 700 MAIN ST103585FRANCES ANDERSON CENTER 700 MAIN ST001.000.66.518.30.47.00 674.47SNO-ISLE LIBRARY 650 MAIN ST103586SNO-ISLE LIBRARY 650 MAIN ST001.000.66.518.30.47.00 555.2322Page:5.3.aPacket Pg. 42Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds23 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231658 6/7/2018(Continued)038300 SOUND DISPOSAL COCITY HALL 121 5TH AVE N103588CITY HALL 121 5TH AVE N001.000.66.518.30.47.00 459.89Total :2,328.38231659 6/7/2018074990 STANTEC CONSULTING SERVICES 1356492PLAN REVIEW SERVICES THRU 5/4/18Plan Review Services thru 5/4/18001.000.67.518.21.41.00 1,490.50Plan Review Services thru 5/4/18421.000.74.534.80.41.00 745.25Plan Review Services thru 5/4/18422.000.72.531.90.41.00 745.25Plan Review Services thru 5/4/18423.000.75.535.80.41.00 745.25Total :3,726.25231660 6/7/2018 039775 STATE AUDITOR'S OFFICE L12523504-18 AUDIT FEES TRAVEL ONLY04-18 Audit Fees Travel only001.000.39.514.20.51.00 20.8004-18 Audit Fees Travel only111.000.68.543.30.51.00 0.6204-18 Audit Fees Travel only421.000.74.534.80.51.00 7.5704-18 Audit Fees Travel only422.000.72.531.90.51.00 4.0504-18 Audit Fees Travel only423.000.75.535.80.51.00 10.7104-18 Audit Fees Travel only423.000.76.535.80.51.00 2.8104-18 Audit Fees Travel only511.000.77.548.68.51.00 1.04Total :47.60231661 6/7/2018076474 STROMME, JOANNESUMMER YOGA INSTRUCT6620 6623 6626 YOGA INSTRUCTION6620 YOGA INSTRUCTION23Page:5.3.aPacket Pg. 43Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds24 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231661 6/7/2018(Continued)076474 STROMME, JOANNE001.000.64.571.27.41.00 369.606623 YOGA INSTRUCTION001.000.64.571.27.41.00 296.456626 YOGA INSTRUCTION001.000.64.571.27.41.00 514.80Total :1,180.85231662 6/7/2018 076645 TACIA, CLAY ALAN 0003INV#0003 - EDMONDS PDVIDEO EDITING SERVICES - VIDEO001.000.41.521.11.41.00 995.00Total :995.00231663 6/7/2018066056 THE SEATTLE TIMES 100967JOB POSTING - ENGINEERINGJOB POSTING - ENGINEERING TECH I/II001.000.67.518.21.41.40 375.00Total :375.00231664 6/7/2018072649 THE WIDE FORMAT COMPANY 108341MAINTENANCE FOR HP PAGEWIDE LX4000Jun-18 Maintenance on HP Pagewide512.000.31.518.88.48.00 175.0010.3% Sales Tax512.000.31.518.88.48.00 18.03Total :193.03231665 6/7/2018038315 THYSSENKRUPP ELEVATOR US53022ELEVATOR MAINTENANCE MUSEUMELEVATOR MAINTENANCE MUSEUM 118 5TH AVE001.000.66.518.30.48.00 378.8810.3% Sales Tax001.000.66.518.30.48.00 39.02ELEVATOR MAINTENANCE SENIOR CENTERUS54073ELEVATOR MAINTENANCE SENIOR CENTER 220001.000.66.518.30.48.00 293.5710.3% Sales Tax001.000.66.518.30.48.00 30.24Total :741.7124Page:5.3.aPacket Pg. 44Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds25 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231666 6/7/2018068724 US HEALTHWORKS MED GROUP OF WA0781880-WA DOT TESTINGSTREET DOT TESTING111.000.68.542.90.41.00 99.00WATER DOT TESTING421.000.74.534.80.41.00 99.00Total :198.00231667 6/7/2018075762 VECA ELECTRIC COMPANY 85362WWTP CAT6 UPGRADEWWTP CAT6 Upgrade512.000.31.518.88.41.00 5,130.0010.3% Sales Tax512.000.31.518.88.41.00 528.39COURT & POLICE STATION CAT6 UPGRADE85365Court & Police Station CAT6 upgrade512.000.31.518.88.41.00 26,460.0010.3% Sales Tax512.000.31.518.88.41.00 2,725.38Total :34,843.77231668 6/7/2018067865 VERIZON WIRELESS 9807723712C/A 571242650-0001iPhone/iPad Cell Service Bld Dept001.000.62.524.20.42.00 475.93iPhone/iPad Cell Service City Clerk001.000.25.514.30.42.00 75.88iPhone/iPad Cell Service Econ001.000.61.557.20.42.00 76.11iPad Cell Service Council001.000.11.511.60.42.00 300.10iPhone/iPad Cell Service Court001.000.23.512.50.42.00 75.88iPhone/iPad Cell Service Development001.000.62.524.10.42.00 96.10iPhone/iPad Cell Service Engineering001.000.67.518.21.35.00 452.22iPhone/iPad Cell Service Engineering001.000.67.518.21.42.00 1,107.4925Page:5.3.aPacket Pg. 45Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds26 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231668 6/7/2018(Continued)067865 VERIZON WIRELESSiPhone/iPad Cell Service Facilities001.000.66.518.30.42.00 244.15iPhone/iPad Cell Service Finance001.000.31.514.23.42.00 106.10iPhone/iPad Cell Service HR001.000.22.518.10.42.00 96.10iPhone/iPad Cell Service IS512.000.31.518.88.42.00 288.08iPhone/iPad Cell Service Mayor's Office001.000.21.513.10.42.00 59.15iPhone/iPad Cell Service Parks Dept001.000.64.571.21.42.00 232.21iPhone/iPad Cell Service Police Dept001.000.41.521.22.42.00 1,498.42Air cards Police Dept001.000.41.521.22.42.00 1,040.26iPhone/iPad Cell Service Planning Dept001.000.62.558.60.42.00 120.03iPhone/iPad Cell Service PW Admin001.000.65.518.20.42.00 26.56iPhone/iPad Cell Service PW Admin421.000.74.534.80.42.00 7.59iPhone/iPad Cell Service PW Admin422.000.72.531.90.42.00 26.56iPhone/iPad Cell Service PW Admin423.000.75.535.80.42.00 7.59iPhone/iPad Cell Service PW Admin423.000.76.535.80.42.00 7.58iPhone/iPad Cell Service PW Street Dept111.000.68.542.90.42.00 228.07iPhone/iPad Cell Service PW Fleet511.000.77.548.68.42.00 56.09iPhone/iPad Cell Service PW Water/Sewer421.000.74.534.80.42.00 159.1626Page:5.3.aPacket Pg. 46Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds27 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231668 6/7/2018(Continued)067865 VERIZON WIRELESSiPhone/iPad Cell Service PW Water/Sewer423.000.75.535.80.42.00 159.16iPhone/iPad Cell Service Sewer Dept423.000.75.535.80.42.00 282.02iPhone/iPad Cell Service Water421.000.74.534.80.35.00 452.22iPhone/iPad Cell Service Water421.000.74.534.80.42.00 387.47iPad Cell Service Storm422.000.72.531.90.42.00 75.88iPad Cell Service Street/Storm111.000.68.542.90.42.00 200.05iPad Cell Service Street/Storm422.000.72.531.90.42.00 200.05iPhone/iPad Cell Service WWTP423.000.76.535.80.42.00 690.29iPhone/iPad Cell Service Parks001.000.64.576.80.42.00 152.19C/A 772540262-000019807850195Lift Station access512.000.31.518.88.42.00 44.58Total :9,507.32231669 6/7/2018068259 WA ST CRIMINAL JUSTICE 201130507INV 201130507 EDMONDS PD - ARVAN 0129-9VNR BASIC 0129-9 - ALEX ARVAN001.000.41.521.40.49.00 50.00Total :50.00231670 6/7/2018 045912 WASPCINV028254INV 028254 EDMONDS PD - COMPAAN, LAWLESSSPRING CONFERENCE - COMPAAN001.000.41.521.40.49.00 300.00SPRING CONFERENCE - LAWLESS001.000.41.521.40.49.00 300.00Total :600.0027Page:5.3.aPacket Pg. 47Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds28 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount231671 6/7/2018073137 WELCH-LANG, CAROLE 6677 POLICE TOUR 6677 POLICE TOUR INSTRUCTION6677 POLICE TOUR INSTRUCTION001.000.64.571.22.41.00 93.60Total :93.60231672 6/7/2018073552 WELCO SALES LLC 7474BUSINESS CARD MASTERS30,000 BUSINESS CARD MASTERS001.000.141.100 528.3410.3% Sales Tax001.000.141.100 54.42Total :582.76231673 6/7/2018 076326 WILLIAM H REILLY & CO INC 1488WWTP: ROTOR,STATOR,O-RINGS,JT SEAL,HEADROTOR,STATOR,O-RINGS,JT SEAL,HEAD SCREWS423.000.76.535.80.48.00 4,813.00Freight423.000.76.535.80.48.00 116.7910.3% Sales Tax423.000.76.535.80.48.00 507.77Total :5,437.56231674 6/7/2018063008 WSDOT 02878CN.HagueHAGUE.PEDESTRIAN ACCOMODATIHague.Pedestrian Accomodation Workshop001.000.67.518.21.49.00 120.00LAMBERT.PEDESTRIAN ACCOMODA02878CN.LambertLambert.Pedestrian Accomodation001.000.67.518.21.49.00 120.00Total :240.00231675 6/7/2018064213 WSSUA TREASURER 525CO ED AND MENS UMPIRESCO ED AND MENS UMPIRES001.000.64.571.25.41.00 2,415.00Total :2,415.00Bank total : 539,712.47100 Vouchers for bank code :usbank539,712.47Total vouchers :Vouchers in this report10028Page:5.3.aPacket Pg. 48Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/07/2018Voucher ListCity of Edmonds29 7:13:49AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount29Page:5.3.aPacket Pg. 49Attachment: claim cks 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
06/01/2018Voucher ListCity of Edmonds1 2:26:42PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount6012018 6/1/2018076380 BETTER PROPERTIES METRO Jun 2018ACCT #00365662 4TH AVE PARKING LOT RENT4th Avenue Parking Lot Rent - June 2018001.000.39.542.64.45.00 417.67Total :417.67Bank total : 417.671 Vouchers for bank code :usbank417.67Total vouchers :Vouchers in this report11Page:5.3.bPacket Pg. 50Attachment: wire 06-01-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 183rd Pl SW Storm Repairs c491 E6FE
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
STR 2014 Chip Seals c451 E4CB
STM 2014 Drainage Improvements c433 E4FA
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Overlays c452 E4CC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STR 2015 Overlay Program c463 E5CA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
STR 2015 Traffic Calming c471 E5AB
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
STR 2017 Traffic Calming i021 E7AA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
STM 2018 Lorian Woods Study s018 E8FA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018 Sewerline Replacement Project c492 E6GC
STR 2018 Traffic Calming i027 E8AA
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
SWR 2019 Sewerline Replacement Project c516 E8GA
Revised 6/7/2018
5.3.c
Packet Pg. 51 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
WTR 2019 Waterline Replacement c498 E7JA
STR 220th Adaptive i028 E8AB
STR 220th Street Overlay Project c462 E4CD
STM 224th & 98th Drainage Improvements c486 E6FB
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STM 3rd Ave Rain Gardens i012 E6FC
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
FAC A/V Upgrades - Council Chambers c476 E5LA
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
PRK City Spray Park c417 E4MA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
FAC Edmonds Fishing Pier Rehab c443 E4MB
STM Edmonds Marsh Feasibility Study c380 E2FC
General Edmonds Waterfront Access Analysis c478 E5DB
FAC ESCO III Project c419 E3LB
PRK FAC Band Shell Replacement c477 E6MB
WTR Five Corners Reservoir Re-coating c473 E5KA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
Revised 6/7/2018
5.3.c
Packet Pg. 52 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Hwy 99 Gateway Revitalization s014 E6AA
STM Lake Ballinger Associated Projects c436 E4FD
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
STR Minor Sidewalk Program i017 E6DD
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
FAC Public Safety Controls System Upgrades c444 E4LA
STM Seaview Park Infiltration Facility c479 E5FD
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
UTILITIES Standard Details Updates s010 E5NA
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STM Update Stormwater Management Code & Associated Projects c467 E5FB
UTILITIES Utility Rate Update s013 E6JA
PRK Veteran's Plaza c480 E6MA
STM Video Assessment of Stormwater Lines c459 E4FF
PRK Waterfront Restoration m103 E7MA
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
WWTP WWTP Outfall Pipe Modifications c481 E5HA
PRK Yost Park Spa c494 E6MC
Revised 6/7/2018
5.3.c
Packet Pg. 53 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4CD c462 220th Street Overlay Project
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STM E4FE c455 Dayton Street Stormwater Pump Station
STM E4FF c459 Video Assessment of Stormwater Lines
SWR E4GA c441 2015 Sewerline Replacement Project
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
SWR E4GC c461 Lift Station #1 Basin & Flow Study
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
Revised 6/7/2018
5.3.c
Packet Pg. 54 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E4JB c440 2015 Waterline Replacement Program
WTR E4JC c460 2016 Water Comp Plan Update
FAC E4LA c444 Public Safety Controls System Upgrades
PRK E4MA c417 City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STR E5CA c463 2015 Overlay Program
WTR E5CB c475 2015 Waterline Overlays
SWR E5CC i007 2015 Sewerline Overlays
STR E5DA c474 Bikelink Project
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E5FD c479 Seaview Park Infiltration Facility
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JA c468 2016 Waterline Replacement Projects
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
FAC E5LA c476 A/V Upgrades - Council Chambers
UTILITIES E5NA s010 Standard Details Updates
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6CA i008 2016 Overlay Program
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STR E6DB s016 ADA Transition Plan
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FB c486 224th & 98th Drainage Improvements
STM E6FC i012 3rd Ave Rain Gardens
STM E6FD s017 Stormwater Comp Plan Update
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
Revised 6/7/2018
5.3.c
Packet Pg. 55 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
SWR E6GC c492 2018 Sewerline Replacement Project
UTILITIES E6JA s013 Utility Rate Update
WTR E6JB i014 2017 Waterline Replacement Projects
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MA c480 Veteran's Plaza
PRK E6MB c477 FAC Band Shell Replacement
PRK E6MC c494 Yost Park Spa
STR E7AA i021 2017 Traffic Calming
STR E7AB i024 Audible Pedestrian Signals
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7CD i025 89th Pl W Retaining Wall
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STM E7FA m105 OVD Slope Repair & Stabilization
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
STM E7FG m013 NPDES (Students Saving Salmon)
WTR E7JA c498 2019 Waterline Replacement
PM E7MA c276 Dayton Street Plaza
PRK E7MA m103 Waterfront Restoration
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
STM E8FA s018 2018 Lorian Woods Study
SWR E8GA c516 2019 Sewerline Replacement Project
PM E8MA c282 Fourth Avenue Cultural Corridor
Revised 6/7/2018
5.3.c
Packet Pg. 56 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
PM E7MA c276 Dayton Street Plaza
PM E8MA c282 Fourth Avenue Cultural Corridor
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1DA c354 Sunset Walkway Improvements
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
SWR E3GA c398 2013 Sewerline Replacement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
PRK E4MA c417 City Spray Park
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR E3AB c427 SR104 Corridor Transportation Study
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STR E4CA c438 2014 Overlay Program
WTR E4JB c440 2015 Waterline Replacement Program
SWR E4GA c441 2015 Sewerline Replacement Project
FAC E4MB c443 Edmonds Fishing Pier Rehab
FAC E4LA c444 Public Safety Controls System Upgrades
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4DA c453 Train Trench - Concept
Revised 6/7/2018
5.3.c
Packet Pg. 57 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FE c455 Dayton Street Stormwater Pump Station
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
STM E4FF c459 Video Assessment of Stormwater Lines
WTR E4JC c460 2016 Water Comp Plan Update
SWR E4GC c461 Lift Station #1 Basin & Flow Study
STR E4CD c462 220th Street Overlay Project
STR E5CA c463 2015 Overlay Program
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
WTR E5JA c468 2016 Waterline Replacement Projects
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
STR E5DA c474 Bikelink Project
WTR E5CB c475 2015 Waterline Overlays
FAC E5LA c476 A/V Upgrades - Council Chambers
PRK E6MB c477 FAC Band Shell Replacement
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FD c479 Seaview Park Infiltration Facility
PRK E6MA c480 Veteran's Plaza
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STM E6FB c486 224th & 98th Drainage Improvements
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GC c492 2018 Sewerline Replacement Project
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MC c494 Yost Park Spa
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
WTR E7JA c498 2019 Waterline Replacement
SWR E8GA c516 2019 Sewerline Replacement Project
STR E7AC i005 228th St. SW Corridor Improvements
SWR E5CC i007 2015 Sewerline Overlays
STR E6CA i008 2016 Overlay Program
WTR E6CB i009 2016 Waterline Overlays
Revised 6/7/2018
5.3.c
Packet Pg. 58 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
SWR E6CC i010 2016 Sewerline Overlays
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FC i012 3rd Ave Rain Gardens
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
WTR E6JB i014 2017 Waterline Replacement Projects
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7AA i021 2017 Traffic Calming
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7AB i024 Audible Pedestrian Signals
STR E7CD i025 89th Pl W Retaining Wall
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STM E7FG m013 NPDES (Students Saving Salmon)
PRK E7MA m103 Waterfront Restoration
STM E7FA m105 OVD Slope Repair & Stabilization
UTILITIES E5NA s010 Standard Details Updates
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
UTILITIES E6JA s013 Utility Rate Update
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6DB s016 ADA Transition Plan
STM E6FD s017 Stormwater Comp Plan Update
STM E8FA s018 2018 Lorian Woods Study
Revised 6/7/2018
5.3.c
Packet Pg. 59 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC A/V Upgrades - Council Chambers c476 E5LA
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC ESCO III Project c419 E3LB
FAC Public Safety Controls System Upgrades c444 E4LA
General Edmonds Waterfront Access Analysis c478 E5DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PRK City Spray Park c417 E4MA
PRK FAC Band Shell Replacement c477 E6MB
PRK Veteran's Plaza c480 E6MA
PRK Waterfront Restoration m103 E7MA
PRK Yost Park Spa c494 E6MC
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STM 183rd Pl SW Storm Repairs c491 E6FE
STM 2014 Drainage Improvements c433 E4FA
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STM 2018 Lorian Woods Study s018 E8FA
STM 224th & 98th Drainage Improvements c486 E6FB
STM 3rd Ave Rain Gardens i012 E6FC
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
STM Edmonds Marsh Feasibility Study c380 E2FC
STM Lake Ballinger Associated Projects c436 E4FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Seaview Park Infiltration Facility c479 E5FD
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Update Stormwater Management Code & Associated Projects c467 E5FB
Revised 6/7/2018
5.3.c
Packet Pg. 60 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Video Assessment of Stormwater Lines c459 E4FF
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 2014 Chip Seals c451 E4CB
STR 2014 Overlay Program c438 E4CA
STR 2015 Overlay Program c463 E5CA
STR 2015 Traffic Calming c471 E5AB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
STR 2017 Traffic Calming i021 E7AA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
STR 2018 Traffic Calming i027 E8AA
STR 220th Street Overlay Project c462 E4CD
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Hwy 99 Gateway Revitalization s014 E6AA
STR Minor Sidewalk Program i017 E6DD
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
STR Sunset Walkway Improvements c354 E1DA
Revised 6/7/2018
5.3.c
Packet Pg. 61 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STR 220th Adaptive i028 E8AB
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018 Sewerline Replacement Project c492 E6GC
SWR 2019 Sewerline Replacement Project c516 E8GA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
UTILITIES Standard Details Updates s010 E5NA
UTILITIES Utility Rate Update s013 E6JA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
WTR 2019 Waterline Replacement c498 E7JA
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
WTR Five Corners Reservoir Re-coating c473 E5KA
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 6/7/2018
5.3.c
Packet Pg. 62 Attachment: FrequentlyUsedProjNumbers 06-07-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
Payroll Earnings Summary ReportCity of EdmondsPay Period: 871 (05/16/2018 to 05/31/2018)Hours AmountHour Type Hour Class DescriptionEducational Pay CorrectionREGULAR HOURS-ed20.00 -156.28NO PAY LEAVEABSENT11116.00 0.00SICK LEAVESICK121519.75 16,919.30VACATIONVACATION1221,849.25 66,190.06HOLIDAY HOURSHOLIDAY123128.00 4,198.03FLOATER HOLIDAYHOLIDAY12423.00 616.74COMPENSATORY TIMECOMP HOURS125177.50 6,117.88Police Sick Leave L & ISICK129144.00 5,891.66Holiday Compensation UsedCOMP HOURS13018.00 572.89MILITARY LEAVEMILITARY13148.00 1,576.00JURY DUTYJURY DUTY1325.00 180.96Kelly Day UsedREGULAR HOURS150100.00 3,741.10COMPTIME BUY BACKCOMP HOURS15260.00 2,778.76HOLIDAY BUY BACKHOLIDAY15318.00 833.63COMPTIME AUTO PAYCOMP HOURS155151.09 6,425.97SICK LEAVE PAYOFFSICK1577.22 334.38VACATION PAYOFFVACATION15878.17 3,620.26MANAGEMENT LEAVEVACATION16082.00 4,347.12COUNCIL BASE PAYREGULAR HOURS170700.00 7,875.00COUNCIL PRESIDENTS PAYREGULAR HOURS1740.00 200.00COUNCIL PAY FOR NO MEDICALREGULAR HOURS1750.00 3,465.85REGULAR HOURSREGULAR HOURS19016,983.20 578,407.20FIRE PENSION PAYMENTSREGULAR HOURS1914.00 4,535.60LIGHT DUTYREGULAR HOURS19353.00 1,484.80ADMINISTRATIVE LEAVEREGULAR HOURS195273.00 8,909.06LIGHT DUTYREGULAR HOURS196150.00 5,699.81OVERTIME-STRAIGHTOVERTIME HOURS210121.75 4,916.06WATER WATCH STANDBYOVERTIME HOURS21572.00 3,562.41STANDBY TREATMENT PLANTMISCELLANEOUS21616.00 1,579.99OVERTIME 1.5OVERTIME HOURS220322.50 22,316.76OVERTIME-DOUBLEOVERTIME HOURS22525.75 1,709.27MISC PAYMISCELLANEOUS4000.00 -153.02OUT OF CLASS - POLICEACTING PAY4050.00 416.5106/07/2018Page 1 of 35.3.dPacket Pg. 63Attachment: payroll summary 05-31-18 (Approval of claim, payroll and benefit checks, direct deposit and
Payroll Earnings Summary ReportCity of EdmondsPay Period: 871 (05/16/2018 to 05/31/2018)Hours AmountHour Type Hour Class DescriptionWORKING OUT OF CLASSMISCELLANEOUS4100.00 52.41SHIFT DIFFERENTIALSHIFT DIFFERENTIAL4110.00 2,361.55RETROACTIVE PAYRETROACTIVE PAY6000.00 108.20ACCRUED COMP .5COMP HOURS6013.00 0.00ACCRUED COMPCOMP HOURS60258.75 0.00Holiday Comp 1.0COMP HOURS60327.00 0.00ACCRUED COMP TIMECOMP HOURS604135.25 0.00ACCRUED COMP TIMECOMP HOURS6067.50 0.00ACCRUED SICK LEAVESICK9010.09 0.00ACCREDITATION PAYMISCELLANEOUSacc0.00 104.44ACCRED/POLICE SUPPORTMISCELLANEOUSacs0.00 151.43BOC II CertificationMISCELLANEOUSboc0.00 86.48Collision ReconstructionistMISCELLANEOUScolre0.00 114.63TRAINING CORPORALMISCELLANEOUScpl0.00 156.94CERTIFICATION III PAYMISCELLANEOUScrt0.00 554.28DETECTIVE PAYMISCELLANEOUSdet0.00 108.48Detective 4%MISCELLANEOUSdet40.00 1,049.38EDUCATION PAY 2%EDUCATION PAYed10.00 775.08EDUCATION PAY 4%EDUCATION PAYed20.00 953.94EDUCATION PAY 6%EDUCATION PAYed30.00 5,000.82FAMILY MEDICAL/NON PAIDABSENTfmla4.50 0.00FAMILY MEDICAL/SICKSICKfmls8.17 207.78Family Medical Leave VacationVACATIONfmlv7.33 186.42HOLIDAYHOLIDAYhol1,198.50 41,360.05K-9 PAYMISCELLANEOUSk90.00 206.94LONGEVITY PAY 2%LONGEVITYlg10.00 731.89LONGEVITY 5.5%LONGEVITYlg100.00 144.57LONGEVITY PAY 2.5%LONGEVITYlg110.00 919.55Longevity 9%LONGEVITYlg120.00 5,241.38Longevity 7%LONGEVITYlg130.00 2,724.94Longevity 5%LONGEVITYlg140.00 1,280.98LONGEVITY 7.5%LONGEVITYlg150.00 372.38Longevity 1%LONGEVITYlg40.00 357.4306/07/2018Page 2 of 35.3.dPacket Pg. 64Attachment: payroll summary 05-31-18 (Approval of claim, payroll and benefit checks, direct deposit and
Payroll Earnings Summary ReportCity of EdmondsPay Period: 871 (05/16/2018 to 05/31/2018)Hours AmountHour Type Hour Class DescriptionLongevity 3%LONGEVITYlg50.00 325.44Longevity .5%LONGEVITYlg60.00 308.00Longevity 1.5%LONGEVITYlg70.00 653.43MOTORCYCLE PAYMISCELLANEOUSmtc0.00 216.96Public Disclosure SpecialistMISCELLANEOUSpds0.00 99.30PHYSICAL FITNESS PAYMISCELLANEOUSphy0.00 2,142.22PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof0.00 169.24SPECIAL DUTY PAY 5%MISCELLANEOUSsdp0.00 279.29ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt0.00 169.24STREET CRIMESMISCELLANEOUSstr0.00 451.58TRAFFICMISCELLANEOUStraf0.00 333.49Total Net Pay: $573,715.61$839,574.3223,596.2706/07/2018Page 3 of 35.3.dPacket Pg. 65Attachment: payroll summary 05-31-18 (Approval of claim, payroll and benefit checks, direct deposit and
Benefit Checks Summary ReportCity of EdmondsPay Period: 871 - 05/16/2018 to 05/31/2018Bank: usbank - US Bank Direct Deposit Check Amt Name Payee # Date Check #63284 06/05/2018 epoa EPOA-1 POLICE69.00 0.0063285 06/05/2018 epoa4 EPOA-4 POLICE SUPPORT149.50 0.0063286 06/05/2018 jhan JOHN HANCOCK599.88 0.0063287 06/05/2018 flex NAVIA BENEFIT SOLUTIONS1,981.68 0.0063288 06/05/2018 icma VANTAGE TRANSFER AGENTS 304884 5,003.20 0.0063289 06/05/2018 afscme WSCCCE, AFSCME AFL-CIO2,438.70 0.0010,241.960.00Bank: wire - US BANK Direct Deposit Check Amt Name Payee # Date Check #2721 06/05/2018 pens DEPT OF RETIREMENT SYSTEMS291,992.78 0.002722 06/05/2018 aflac AFLAC5,739.50 0.002726 06/05/2018 wadc WASHINGTON STATE TREASURER27,004.86 0.002727 06/05/2018 us US BANK98,433.11 0.002728 06/05/2018 mebt WTRISC FBO #N3177B1103,218.92 0.002730 06/05/2018 pb NATIONWIDE RETIREMENT SOLUTION 6,492.44 0.002731 06/05/2018 oe OFFICE OF SUPPORT ENFORCEMENT628.50 0.00533,510.110.00543,752.070.00Grand Totals:Page 1 of 16/7/20185.3.ePacket Pg. 66Attachment: payroll benefit 05-31-18 (Approval of claim, payroll and benefit checks, direct deposit and
City Council Agenda Item
Meeting Date: 06/12/2018
Acknowledge receipt of the Claim for Damages from State Farm ($7.042.26).
Staff Lead: {Type Name of Staff Lead}
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
N/A
Staff Recommendation
Acknowledge receipt of the Claim for Damages from State Farm by minute entry.
Narrative
State Farm for Jade Gan
P.O. Box 106172
Atlanta, GA 30348
($7042.26)
Attachments:
State Farm 6-4-18 Claim for Damages
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City Council Agenda Item
Meeting Date: 06/12/2018
238th St. SW No Parking Ordinance
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward the item to the consent agenda for approval at a future Council meeting.
Narrative
In April, 2016, the City of Edmonds completed the 238th St. SW Walkway from 100th Ave to 104th Ave. A
sidewalk was added on the north side of the street and rain gardens were added on the south side to
improve storm drainage. Prior to this project, vehicles used the shoulder for parallel parking. However
the elements of the project have reduced the parking width to less than 7’ (below required standard
minimum width for parallel parking stalls). City forces will be able to widen the corridor between 101st Pl
W and 102nd Ave W to allow for parking. In the rest of the corridor, however, it is either not safe or not
practicable to do so. Therefore, parking will be prohibited on the south side of the street from 100th Ave
to 101st Pl and from 102nd Ave to 104th Ave.
The attached ordinance includes the proposed revisions to Section 8.64.030, "Schedule III - Parking
prohibited at all times on certain streets" of the Edmonds City Code (ECC).
Attachments:
Proposed Ordinance
7.1
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ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.64.030 (SCHEDULE III – PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS); PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, as part of the 238th Street SW Walkway project from 100th Avenue
West to 104th Avenue West, a sidewalk was added on the north side of the street and rain gardens
were added on the south side, decreasing the shoulder width on the south side of the street to less
than 7’; and
WHEREAS, the required width of a standard parallel parking stall is a minimum
of 7’; and
WHEREAS, parking will be prohibited on the south side of 238th Street SW from
100th Avenue West to 101st Place West and 102nd Place West to 104th Avenue West, because the
paved shoulder width is less than 7’; NOW THEREFORE:
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The following addition shall be made to Section 8.64 of the ECC
Schedules of Designated Streets (new text in underline):
8.64.030 Schedule III – Parking prohibited at all times on certain streets.
In accordance with ECC 8.48.130, and when signs are erected giving notice thereof, no person shall at any
time park a vehicle upon any of the following described streets or parts of streets:
1. Hemlock Way on the south side from Fifth Avenue to Sixth Avenue;
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2. Hemlock Way on the north side from Sixth Avenue to a distance 200 feet west therefrom;
3. Both sides of Edmonds Way (State Route 104) from Elm Street extended to the east city limits;
4. 212th Street S.W. on both sides from 84th Avenue West, east to U.S. Highway 99;
5. One side of the following streets, as posted under the direction of the city engineer:
a. Meadowdale Road, from 75th Avenue to 75th Place West;
b. 75th Avenue West, from Meadowdale Road to 162nd Avenue;
c. 162nd Avenue West, from 75th Avenue West to 75th Place West;
6. West side of Sixth Avenue South between Pine and Walnut;
7. South side of Elm Way from Sixth Avenue to a point 200 feet east of Fifth Avenue;
8. State Highway 104, also known as 244th Street S.W., from U.S. 99 to east city limits;
9. West side of Sunset Avenue from Main Street to Dayton Street;
10. Both sides of Puget Drive from Ninth Avenue North to 11th Avenue North;
11. Both sides of 100th Avenue West from 227th Place West to 232nd Street S.W.;
12. Both sides of 196th Street S.W. from the east city limits west to 81st Place West;
13. 220th Street S.W., on both sides, from the eastern city limits of the city of Edmonds to 77th Place
West and from 84th Avenue West to 100th Avenue West (also known as 9th Avenue South);
14. 76th Avenue West on the west side from 206th Street S.W. to 208th Street S.W.; on both sides from
208th Street S.W. to 250 feet south of 220th Street S.W.; and on both sides from 150 feet north of 224th
Street S.W. to 224th Street S.W.;
15. Both sides of 76th Avenue West from 242nd Street S.W. to 244th Street S.W.;
16. Northside of 184th Street S.W. from 80th Avenue West to Andover;
17. 80th Place West on the east side from 212th Street S.W. to a point 750 feet north;
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18. East side of Ocean Avenue;
19. West side of Admiral Way from Port of Edmonds Boat Launch Road to a point 550 feet north;
20. East side of Railroad Avenue from Main to Dayton;
21. West side of Railroad Street from Main to James;
22. East side of Sunset from Bell Street to Caspers Street;
23. East side of Seventh Avenue N. from Walnut Street to Hemlock Street;
24. The west side of 100th Avenue West, from 80 feet north of the cemetery entrance to 80 feet south of
the cemetery entrance;
25. The terminus and west side of Ocean Avenue excepting only five parking spaces designated by the
city engineer;
26. A portion of the south side of 216th Street S.W. between 72nd Avenue West and 73rd Place West,
with said no parking area to be 40 feet east and 75 feet west of the current established driveway for the
Kruger Clinic;
27. West side of 76th Avenue West from the intersection of 208th Street S.W. north for a distance of 225
feet;
28. Both sides of Dayton Street from Admiral Way to Sunset Avenue (State Route 104);
29. Both sides of Howell Way from Fourth Avenue South to Fifth Avenue South;
30. South side of Caspers Street from Sunset Avenue (State Route 104) to Third Avenue; and
31. West side of Second Avenue South from Alder Street to its dead end, located south of Alder Street.
32. South side of 238th Street S.W. from 100th Avenue West to 101st Place West and 102nd Place
West to 104th Avenue West.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
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such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifi-
cally delegated to the City legislative body, is not subject to referendum, and shall take effect
five (5) days after passage and publication of an approved summary thereof consisting of the
title.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY JEFFREY B. TARADAY
FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.64.030 (SCHEDULE III – PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS); PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2018.
CITY CLERK, SCOTT PASSEY
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City Council Agenda Item
Meeting Date: 06/12/2018
Presentation of Supplemental Agreement with Stantec Consulting
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On June 17, 2014, Council Authorized the Mayor to sign the contract to hire Stantec to provide design
services for the 2015 Waterline Replacement Project.
On May 26, 2015, Council Awarded a construction contract to D & G backhoe for construction of the
2015 Waterline Replacement Project.
On October 18, 2016, Council gave Final Acceptance of the 2015 Waterline Replacement Project.
On October 17, 2017, Council approved Utility Easements for Swedish Edmonds Campus.
Staff Recommendation
Forward the item to the consent agenda for approval at a future City Council meeting.
Narrative
As part of the original 2015 design contract, two of the sites possibly included work that would require
easement acquisitions for those project sites to be constructed. As the design was being developed and
coordination with the respective property owners progressed, in late 2014, it was determined that the
City only needed to get easements for work that was going to be done within the Swedish Edmonds
Hospital Campus. During this coordination, the City was also discussing with Swedish their plans to add
a parking structure and the hospital addition, which are now completed.
During the coordination in late 2014, it was determined that the City’s project would have shut down
the only remaining access that was available to the hospital campus during their expansion work. With
this determination, Swedish requested and the City agreed to not proceed with design and construction
of the project until the Swedish Campus improvements were complete.
With the Hospital Campus project wrapping up in late 2016, the City began anew the discussions in
regard to the easements and the waterline replacement work. During the discussions in early 2017
Swedish confirmed the City’s suspicions that the original hospital tower only had one source of water
and that the water replacement work would need to shut that main down for a number of days. This
meant that Swedish needed to do some plumbing improvements within the existing building so that it
had a second source of potable water in case the supply pipe that the City was replacing was ever
compromised. Swedish is currently working on the design to provide an emergency backup and expects
it to be in place early 2019.
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Later in 2017, the City received record drawings of the hospital campus utility system from Swedish. It
was determined that the waterline replacement work would seriously affect access to the Hospital
Campus’ main loading dock for about four weeks of time. This in turn would negatively affect a lot of
the hospitals inner workings. In addition, the waterline replacement work would need to go under the
hospital’s existing underground utility tunnel which links the Physical Plant building with the Hospital
tower, because the existing watermain was located under the tunnel.
This would require two large excavation pits on either end of this tunnel for jacking and boring of casing
pipe, installation of the watermain, and monitoring of the structure during construction for possible
damage/settlement. The casing would be needed so that any future maintenance/replacement of the
watermain at this location could be done by sliding the watermain out of the casing and sliding a new
main back in, instead of having to jack and bore another pipe back in. The work needed though would
also shut down, by at least a month, the north access road onto the hospital campus and possibly affect
the loading dock that already was going to be encumbered for about four weeks.
With all these issues in mind, the City’s engineering staff reassessed the existing replacement pipe
alignment to see if there were any ways to change the alignment and help decrease the number of
construction impacts that the project would produce, while at the same time meeting the needs of
Swedish and the City. After reviewing all available data and acquiring some additional record drawings
from Swedish, the City was able to verify that if the new main were rerouted so that it ran near the
campus’ north property line, it would cut down the time that we would be compromising access to the
loading dock by at least half and decrease the amount of time that the north access road be shut down
to about a week.
The new alignment would also have the added benefit of decreasing: overall project risks, overall
construction time by two to three weeks, overall construction costs by $250,000, and the overall depth
of the replaced watermain. This is mainly because the pits, monitoring of the structure and the pipe
jacking needed to go under the Campus’ tunnel can be completely avoided. This information was
coordinated with senior hospital facilities staff, since it would be a change over the existing alignment
and would require additional easements through the hospital campus. After review by Swedish senior
facilities staff, they approved the concept and have agreed to give the City any utility easements needed
to make this new alignment work.
With this new information the City contacted Stantec to provide a scope and fee to cover the additional
work needed to complete this design. The City has negotiated a supplemental consultant fee of $75,434
to complete the design services for the Swedish Edmonds Site. The key tasks within the scope of work
include survey, design and preparation of construction specifications. This contract will be funded by the
Water Utility Fund (Fund 421).
Attachments:
Stantec Supplemental Agreement
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Original Contract No.
Supplemental Agreement 1 No.
CITY OF EDMONDS
121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
DAVE EARLING
MAYOR
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT 2015 Waterline Replacement Project
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and
Stantec Consulting Services, Inc., hereinafter referred to as the “Consultant”, entered into an
underlying agreement for design, engineering and consulting services with respect to a project
known as 2015 Waterline Replacement Project, dated June 24, 2014; and
WHEREAS, additional tasks to the original Scope of Work have been identified
with regard to the 2018 Swedish Hospital Water System Replacement; NOW,
THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of June 24, 2014 between the parties, incorporated by
this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $384,399 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $75,434.38 for the additional scope of work identified in Exhibit A to
this supplemental agreement. As a result of this supplemental agreement, the total contract
amount is increased to a new total not-to-exceed amount of $459,833.38 ($384,399 plus
$75,434.38).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
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\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E4JB.2015 Waterline\Stantec.Supp 1.doc
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of , 20 .
CITY OF EDMONDS STANTEC CONSULTING SERVICES
By: By: Mayor David O. Earling Title:
ATTEST/AUTHENTICATE:
________________________________
Scott Passey, City Clerk APPROVED AS TO FORM:
Office of the City Attorney
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\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E4JB.2015 Waterline\Stantec.Supp 1.doc
STATE OF WASHINGTON )
)ss
COUNTY OF ) On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
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Packet Pg. 105 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 1 of 9
EXHIBIT A
SCOPE OF SERVICES City of Edmonds
2018 Swedish Hospital Water System Replacement Project Consulting Services
Stantec Consulting Services Inc.
PROJECT DESCRIPTION
Design for replacement of Swedish Hospital water, fire, and irrigation services and north-end water main replacement began as part of the Edmonds 2015 Waterline Replacement project,
but was stopped after it was determined that the hospital would not be able to physically support
the work without plumbing changes and/or provision of a second water supply source. Recent meetings between the City and Swedish Hospital have resulted in a new design concept that
will re-route the water main further north on the property and will also move the water service,
fire service, and irrigation service connections further north. The proposed north-end alignment is outside the extents of the original topographic survey and design base drawings. The
purpose of this supplement to the original contract is to revise and complete the design for the water main replacement on 76th Avenue W and within the northend of Swedish Hospital private property, including the associated water, fire, and irrigation services based on the new north-
end alignment.
Stantec Consulting Services Inc. (Stantec) will provide professional engineering design services, topographic survey, and technical support services, for replacing existing 8-inch
diameter water mains on 76th Avenue W., along the site frontage, and on the north end of the Swedish Hospital private property (approximately 360 LF and 780 LF respectively).
Additionally, an existing buried vault containing both a 6-inch meter service, for hospital potable
water supply, and a double check detector assembly (DCDA), for an 8-inch hospital fire service, will be replaced with a new 6-inch meter assembly and an 8-inch DCDA assembly in separate
buried vaults. An existing irrigation meter will be replaced with a new 3-inch meter assembly in
a buried vault. Design also includes fire hydrants, valves, other appurtenances and surface restoration, and asphalt patching (excluding asphalt overlay).
Stantec will provide construction drawings, specifications, opinion of probable construction
costs, permit exhibits, review of contractor material submittals, and will draft record drawings upon conclusion of construction.
Technical specifications will be developed by modifiying the “City Water Construction Standard
Specifications” that were developed as part of the 2015 Waterline Replacement project contract.
The water system within the Swedish Hospital site will be constructed outside existing easement
boundaries, therefore, Stantec will develop easement exhibits for use by the City in obtaining a new recorded water easement.
Stantec will attend design and coordination meetings with the City and Swedish Hospital. It is
unknown how many such meetings will be necessary; therefore, a separate task has been established for participation at up to six (6) such meetings.
Swedish Hospital representatives have conceptually approved the idea of relocating the
replacement water main to the north-end of the Swedish Hospital site and to also relocate the water meter and DCDA vualts to the north. A 30% conceptual design will be developed and
7.2.a
Packet Pg. 106 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 2 of 9
submitted for City and Swedish Hospital review and acceptance. If the hospital rejects the concept and requests design at or near the current locations, then this contract will be renegotiated to provide design services based on the alternative design scenario.
Stantec’s subcontractor Applied Professional Services, Inc. (APS) will perform utility potholing
as required to determine depth of utilites. Potholing may also be required to determine the depth of the concrete retaining wall between the drive aisle and parking lot. Pothholing is a
contingent item of work requiring City pre-authorization.
SCHEDULE
Stantec will proceed upon receipt of notice to proceed. Bid date is dependent on initiatives
completed by Swedish Hospital that are beyond the control of the City or of Stantec, but it is assumed that design services for this project will be completed during calendar year 2018, with
construction taking place in 2019.
SCOPE OF SERVICES
This Scope of Services generally consists of 2) Project Management, 3) Meetings,
4) Topographic Survey, 5) Engineering Design and Bid Support Services, 6) Easement Exhibit
Preparation, 7) Construction Technical Support and Record Drawings, and 8) Potholing Buried Utilities.
1) NOT USED
2) PROJECT MANAGEMENT
Services:
• Manage all tasks, staff and sub consultants for design and construction phase services and provide general project administration.
• Develop project plan for the design and construction phase services.
• Monitor progress against projected scope and budget and administer monthly
invoicing to the City.
• Communicate with City staff regarding the project progress, and issues of concern,
project requirements, and periodic reviews.
• Develop memorandum
Assumptions:
• Written status reports not required.
• Stantec will employ the services of Applied Professional Services, Inc. (APS) for locating gas and conductive utilities (power, cable, etc).
Deliverables:
• Project Schedule
• Monthly invoices with work summary memorandums for billing periods.
• Correspondence as required.
7.2.a
Packet Pg. 107 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 3 of 9
3) MEETINGS
Services:
• Participate at up to six (6) meetings on-site or at Edmonds City Hall, including travel.
• Perform pre-meeting preparation, as required.
• Perform post-meeting communications, including development of meeting summary,
or assignments.
Assumptions:
Additional meetings, if required by the City, will be paid for under the Management Reserve.
4) TOPOGRAPHIC SURVEY
Services:
• Perform field topographic survey, within Swedish Hospital private property, for
approximately 800 LF of water main installation, approximately 260 LF of new water
and fire service lines, including new meter/DCDA installations, to locate and show existing surface conditions and approximate locations of buried utilities within project
limits, using electronic surveying equipment and one or two-person crew.
• Request and review available franchise utility companies’ record drawings
information including underground power, gas, telephone, fiber optic, and other
known utilities, and incorporate into the base drawings.
• Review records provided by Swedish Hospital for locations of under drains and
private drains and side sewers and incorporate into design base drawings as applicable.
• Provide underground utility locates (through services of a subcontractor to the Consultant) for franchise utilities to field mark approximate horizontal locations of
existing buried utilities, excluding water main and services, side sewers, under drains and private drains. Services will include the following: o Preliminary research and review of available City, Swedish Hospital, and utility
companies’ record drawings to confirm approximate locations. o Provide utility paint marks of existing known utilities prior to field survey.
• Reduce field data and prepare survey base drawings for design. Base drawings will typically be established using 1 inch = 20 feet drawing scale and will include two-foot contour intervals.
• Horizontal and vertical control will be compatible with NAD 83 Horizontal datum and NAVD 88 Vertical Datum. GPS surveying methodology will be employed where
practical and feasible.
• Property and rights-of-way boundaries will be as shown on available City or County
GIS. Property addresses and/or parcel numbers will be shown for each parcel
adjacent to the work.
Assumptions:
• Utility locates performed for design purposes are not exact locations and may be
incomplete. Construction contractor should rely on utility locates performed by representatives of the utility purveyor, made in response to Utility Notification Center (one-call) process and on potholing at time of construction. The utility locates
7.2.a
Packet Pg. 108 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 4 of 9
performed by the City, Stantec, and Stantec’s utility locates subcontractor (APS) will be suitable for design purposes and will not be confirmed by potholing during design. If required, selective utility potholing would be performed under the contingent item of
work 8, Potholing Buried Utilities.
• Construction contractor will be required to pothole all utility crossings at least 200
feet in advance of the work and assumed depths of new water system improvements
shown on the profile drawings may have to be adjusted in the field to provide sufficient vertical clearance.
• The survey base drawing created for 76th Avenue W, for the 2015 Waterline Replacement project will be reused in its entirety for this project. No additional field
survey will be performed within the 76th Avenue W right-of-way.
• Utility records for utilities within private property can be less accurate and less
complete than utility records for utilities within public rights-of-way. Stantec and APS
do not guarantee or warrantee that all buried utilities are located and shown on the design or construction drawings.
City Responsibilities:
• City will locate and field-mark water mains and water services locations prior to topographic survey.
• City will provide copies of available construction record drawings for previous utilities
installations within project limits.
Deliverables:
• Electronic copies of each survey base map, bound as an x-ref with associated design drawing in AutoCAD Civil 3D 2014 format, at final design delivery.
5) ENGINEERING DESIGN AND BID SUPPORT SERVICES
Services
A. 30% Design Drawings
• Review available water, sewer and storm utility construction record drawings and GIS base maps, incorporate pertinent utility, parcel, right-of-way line and address
information into the base drawings.
• Conduct site visits to verify locations of existing features and conditions as they
relate to the design.
• Prepare preliminary plan-view only design drawings showing base drawing
information (existing topographic survey, utility, and parcel/right-of-way line
information), and proposed alignment of new water mains.
B. 60% Design Documents
• Communicate with City staff to discuss City’s 30% review comments.
• Obtain and incorporate the City’s current Standard Details and Specifications into the
design drawings and contract documents.
• Additional site visit(s), as required, to verify locations of existing features and
conditions as they relate to the design.
• Prepare plan and profile view design drawings showing base drawing information
(existing topographic survey, utility, and parcel/right-of-way line information), proposed alignment of water mains, proposed locations of gate valves, hydrants and
7.2.a
Packet Pg. 109 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 5 of 9
services, existing water mains to be abandoned or removed, and limits of pavement restoration requirements, where required. Profile view drawings will show an assumed depth (cover over utility) of 3 feet for gas and conductible utilities (power,
cable, etc) and the existing water system. Potholing to determine actual depth of
utilities, if authorized by the City, will be paid as Potholing Buried Utilities.
• Prepare draft Contract Documents including incorporating City’s standard boilerplate
advertisement for bid, bid proposal, contract, special provisions, and Division 1 General Requirements sections; and modify new technical specifications that were
developed as part of the 2015 Water Main Replacement project contract.
• Prepare Opinion of Probable Construction Cost (OPCC) showing bid items,
quantities, unit costs, and total probable costs for construction of proposed improvements.
• Conduct in-house quality assurance (QA) review.
C. 90% Design
• Meet with City staff to discuss City’s 60% review comments.
• Incorporate City’s 60% design review comments into drawings, Contract Documents
and OPCC. Expand OPCC to show actual counts of each type of water main fitting.
• Provide final detail on drawings; such as, call-outs for connections to existing
system, fittings, valves, hydrants, services, and water meters; complete project-
specific details and notes, including ones pertaining to trench patch pavement restoration; and standard construction and TESC notes.
• Conduct in-house quality assurance (QA) review.
• Communicate with City staff to discuss City’s review comments.
D. Final Contract Documents
• Finalize drawings and Contract Documents for bidding by incorporating City’s 90
Percent Design review comments.
• Conduct in-house quality assurance (QA) review.
E. Bidding Services
• Assist City in answering bidder questions and preparing bid addenda as needed for
distribution to prospective bidders, if necessary. Assumptions:
• Drainage for vaults can be day-lighted or gravity drained to storm drainage system or the vaults will be allowed to flood up to one-foot depth. Fee for design of power
supply for sump pumps, if required, will be separately negotiated, and paid for under Management Reserve funds.
• Asphalt overlay for street restoration will not be included in scope of design or construction work.
• Existing water system, gas, and conductible utilities (power, and cable) were installed with three feet of cover and side sewers were installed at depth of sewer main with 2% slope up to ROW boundary.
• Hospital records show depths of concrete walls and steel pipe sleeves can be installed under walls using open trenching methods.
• A single bid schedule will be developed.
7.2.a
Packet Pg. 110 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 6 of 9
• City turnaround time, for review comments, will be approximately three (3) weeks for 30% submittal, three (3) weeks for 60% submittal, two (2) weeks for 90% submittal
and one (1) week for final review submittal.
• A maximum of 1 bid addenda may be necessary.
City Responsibilities:
• City provide meeting room for City-Consultant meetings
• City will perform coordination with Swedish Hospital for site access (right of entry) and provision of record drawings and record documents.
• City will provide Stantec with electronic (Microsoft Word) standard boilerplate Contract Documents, General Information, Division 1, and Special Provisions to the
Standard Specifications.
• City will coordinate with Fire Marshal, as required, for approval of fire hydrant
locations.
• City will develop and submit all permit applications.
• City will review submittals and provide timely feedback to Consultant.
• City will administer distribution of bid/contract document sets to prospective bidders, distribute addenda as necessary, receive bids, prepare bid tabulation, review apparent low bidder references, and prepare recommendation for contract award.
• City will develop bid abstracts.
Deliverables:
A. 30% Design:
• Submit .pdf drawing file, by e-mail to City for review.
B. 60% Design:
• Submit .pdf drawing file, by e-mail, to City for review and submit pdf file of draft
specifications and OPCC to City for review.
C. 90% Design:
• Submit .pdf drawing file, by e-mail, to City for review and submit pdf file of draft specifications and OPCC to City for review.
D. Final Delivery:
• Submit electronic copy of final Plan Drawings, Contract Documents and OPCC.
o Plan drawings will be provided in pdf format and in AutoCAD Civil 3D 2014. o Contract Documents will be in pdf format and in Word format. o OPCC will be in pdf format and in Microsoft Excel format.
6) EASEMENT EXHIBIT PREPARATION
Services:
• Prepare easement exhibits for one permanent water easement, consisting of legal
description(s) and exhibits. One revision is included.
• Order title report(s), as required. Assumptions:
• City will develop easement legal document and Stantec will develop associated easement exhibits consisting of legal description and drawing.
7.2.a
Packet Pg. 111 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 7 of 9
• A maximum of one revision, to each draft easement exhibit document, will be necessary before signature or recording.
• Cost of title report(s) will not exceed $1,000.00.
City Responsibilities:
• Provide copies of all applicable water easements documents held by City.
• Negotiate with property owner and obtain easements.
• Compensate property owners, as required, for easements.
• Submit executed easement documents to County Recorder for recording and pay all recording fees for easements.
• Reimburse Stantec for purchasing title reports.
Deliverables:
• Electronic easement exhibit documents, in pdf format, suitable for recording with easement.
7) CONSTRUCTION PHASE SUPPORT AND RECORD DRAWINGS
Services:
• Participate at pre-construction meeting.
• Review contractor material submittals for conformance with project specifications
and City standards.
• Respond to up to three (3) requests for information (RFIs).
• Prepare Construction Record Drawings (CRDs) using marked up drawings from City
Inspection personnel.
• Submit draft set of CRDs to City for review.
• Finalize and submit CRDs per City’s review comments.
Assumptions:
• Contractor’s initial material submittals will be provided as a single combined submittal, but no more than 3 separate initial submittals, rather than as multiple submittals made over time.
o Only one resubmittal will be made for each initial submittal.
• Redline markups will be clear and legible and will show as-built locations of water
system improvements based on dimensions to fixed surveyed features.
City Responsibilities:
• Provide marked-up drawings of actual construction configuration, by City inspector or contractor, referenced to surveyed features shown on the drawings.
• Review and redline draft CRD’s.
Deliverables:
• Pdf file copy of draft CRD’s for City review;
• One final set of CRD’s on full-size bond paper (22”x34”) and electronic .pdf and
AutoCAD Civil 3D 2014 format files.
8) POTHOLING BURIED UTILITIES
Services:
• Provide utility potholing, for design purposes (only), as requested and authorized by
7.2.a
Packet Pg. 112 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 8 of 9
the City.
• Pothole to locate bottom of concrete retaining wall, as requested and authorized by
the City.
Assumptions:
• The $10,000 contingent allowance for potholing may be insufficient and additional
funding for potholing may be authorized by the City using the Management Reserve.
City Responsibilities:
• Authorize work scope and budget, as required.
9) MANAGEMENT RESERVE
A project contingency, for unanticipated items or services performed outside the Scope of
Services, in the amount of $10,000 is included within the City’s project budget for consultant services. This budget amount will only be used at the written direction of the City.
SERVICES NOT INCLUDED
The following services are not a part of this Agreement. If the City chooses to add one or more of the following services to this Scope of Services, then this Agreement shall be modified in
terms of an addition to the total compensation to be paid to the Consultant and an appropriate extension of time (as necessary) to the Consultant’s schedule.
1. Permit investigation and development of permit applications. 2. Coordination with City of Edmonds’s Fire Marshal regarding review and approval of
proposed improvements.
3. Hydraulic network analysis of existing and/or proposed water system to verify proposed pipe sizes.
4. Geotechnical evaluation or investigation of project site.
5. Development of design and specifications for trenchless construction methods (HDD, pipe ramming, tunneling, micro tunneling, etc).
6. Technical or engineering support for design or analysis of temporary or permanent
supply source, to hospital, during temporary shutdown to connect new water, fire and irrigation services.
7. Wetland delineation or biological studies or reports. 8. Underground utility potholing and any associated field surveying to confirm horizontal and vertical locations of existing water mains and other existing buried utilities at various
locations, except as authorized in Potholing Underground Utilities. 9. Distribute bid/contract document sets to prospective bidders, receive bids, prepare bid tabulation, review apparent low bidder references, and prepare recommendation for
contract award. 10. Easements and related work not described in this scope of services.
11. Boundary surveys, setting survey monuments, and associated documentation/filings
recordings. 12. Paying for permit fees or paying more than a total of $1,000 for title report(s).
13. Participation at public hearings or before the hearing examiner.
14. Development of traffic control plans. 15. Electrical engineering or design of power supply, including coordination with power
company, for vault sump pumps, SCADA or other electrical or control systems.
16. Structural design and analysis, including for construction shoring.
7.2.a
Packet Pg. 113 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City of Edmonds Exhibit A 2018 Swedish Hospital Water System Replacement Scope of Services
Consulting Services Page 9 of 9
17. Development of a SWPPP for DOE Construction Stormwater General Permit. 18. Development of a DOE Construction Stormwater General Permit application. 19. Development of pre-construction meeting agenda or minutes.
20. Performance of construction observation or conducting site visits during construction.
COMPENSATION
Compensation to Stantec, and its subconsultants or subcontractors, will be made on a time and
materials (T&M) basis. Exhibit B contains a Fee Schedule, consisting of a Budget Summary for consultant services and 2018 billing rates and charges for Stantec and for its subcontractor, Applied Professional Services, Inc. (APS). Stantec’s rates for 2019 and beyond will be based
on current 2018 rates plus annual adjustment. The annual adjustment factor will equal the Seattle CPI-U increase for the preceding year. The APS rates for 2019 and beyond will equal
the APS standard rates for the new calendar year.
Estimated labor and equipment hours and reimbursable fees are based on the scope of
services and the assumptions described herein. Fees will be adjusted, as required, if project
conditions differ from the assumptions. Task-level budgets may be adjusted (plus or minus) by up to 15% without approval of the City. All other changes to task-level budgets require written
permission from the City. Stantec will complete the Design and Bid Phase services described within this Scope of
Services, based on a time and materials fee not to exceed $102,723.46. Stantec will perform the Construction Phase services described within this Scope of Services, based on a time and
materials fee not to exceed $10,968.28.
A project contingency, for potholing buried utilities, in the amount of $10,103.38 is included within the City’s project budget for consultant services. This budget amount will only be used at
the written direction of the City.
A project contingency, for unanticipated items or services performed outside the Scope of
Services, in the amount of $10,000 is included within the City’s project budget for Management Reserve. This budget amount will only be used at the written direction of the City.
The original approved contract budget for the 2015 Waterline Replacement Project was $344,399, plus a Management Reserve of $40,000.00, for a total previously approved project
budget of $384,399.00. Costs to date (though May 17, 2018) equal $326,038.26, resulting in a remaining budget of $58,360.74. This contract amendment authorizes an additional budget of $75,434.38, for a total remaining project budget of $133,795.12.
END OF EXHIBIT A
7.2.a
Packet Pg. 114 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
Principal PM/Civil Admin Senior Project Survey Survey Total Sub-
Task Indep. QC Engr CAD Spec.EIT Lead Admin Geologist Surveyor Chief Field Labor Labor Reimbursable Contractor Total
216.00/hr 169.0/hr 148/hr 169.0/hr 103.38/hr 139.00/hr 91.0/hr 169.00/hr 169.00/hr 139.00/hr 101.00/hr Hours Cost Cost *Cost**Cost
Design & Bid Phase Services
2) Project Management 4 32 0 0 0 10 0 0 0 0 0 46 7,662.00$ 7,662.00$
3) Meetings 36 0 2 0 0 0 0 0 0 38 6,422.00$ 85.00$ 6,507.00$ 4) Topographic Survey 0 1 1 2 2 0 0 0 3 20 16 45 5,764.76$ 300.00$ 1,750.00$ 7,814.76$
5) Engineering Design &
Bid Services 10 152 90 140 115 0 8 2 0 0 0 517 77,782.70$ 40.00$ 77,822.70$ 6) Easement Exhibit
Preparation***2 1 6 3 12 1,917.00$ 1,000.00$ 2,917.00$ Subtotals:14 223 92 144 117 10 8 2 9 23 16 658 99,548.46$ 1,425.00$ 1,750.00$ 102,723.46$
PM/Civil Admin Senior Project Survey Survey Total Sub-
Principal Engr CAD Spec.EIT Lead Admin Geologist Surveyor Field Office Labor Labor Reimbursable Contractor Total
216.00/hr 169.0/hr 148/hr 169.0/hr 103.38/hr 139.00/hr 91.0/hr 169.00/hr 169.00/hr 139.00/hr 101.00/hr Hours Cost Cost *Cost**Cost
7) Construction Phase
Support & Record 0 18 20 25 6 0 1 0 0 0 0 70 10,938.28$ 30.00$ 10,968.28$
8) Contingency
Potholing Buried Utilities***0 0 0 0 1 0 0 0 0 0 0 1 103.38$ 10,000.00$ 10,103.38$
9) Management Reserve 10,000.00$
* includes mileage, equipment, supplies, bridge tolls, etc. per rate sheets
** includes 10% subconsultant/subcontractor markup
*** includes est. of $1,000 for title report
110,486.74$ 1,455.00$ 1,750.00$ 133,795.12$
58,360.74$
75,434.38$ NET AUTHORIZED ADDITIONAL BUDGET FOR CONSULTANT SERVICES:
EXHIBIT "B"
2018 Swedish Hospital Water System Replacement Project
Consultant Services
Stantec Consulting Services Inc.
BUDGET SUMMARY
CITY OF EDMONDS
SUMMARY ESTIMATE OF CONSULTANT HOURS AND FEE
Labor Hours
TOTAL BUDGET FOR COMPLETING 2018 SWEDISH HOSPITAL WATER SYSTEM REPLACEMENT:
BUDGET REMAINING FROM 2015 WATERLINE REPLACEMENT:
5/17/2018
7.2.a
Packet Pg. 115 Attachment: Stantec Supplemental Agreement [Revision 1] (Supplemental Agreement with Stantec)
City Council Agenda Item
Meeting Date: 06/12/2018
Presentation of a Utility Easement for a new ground water monitoring well at 16116 72nd Ave
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
Staff Recommendation
Forward the item to the consent agenda for approval at the June 19th City Council meeting.
Narrative
The 2018 budget included stormwater funding to complete a geotechnical evaluation of the slope
adjacent to the Lorain Woods neighborhood. The data collection for the evaluation requires two
borings, one above the slope and the other at the base. The borings will also be used to monitor
groundwater levels over time. The upper boring is on private property at 16116 72nd Ave W and the
property owner has agreed to let the City install and monitor the well. The “easement area” is limited to
a 5’ diameter circle around the future well location; it is not a traditional linear easement for a utility
line.
Attachments:
Utility Easement
7.3
Packet Pg. 116
7.3.aPacket Pg. 117Attachment: Utility Easement (Utility Easement for a new ground water monitoring well on 72nd Ave)
7.3.aPacket Pg. 118Attachment: Utility Easement (Utility Easement for a new ground water monitoring well on 72nd Ave)
City Council Agenda Item
Meeting Date: 06/12/2018
Presentation of a Supplemental Agreement with Murraysmith for the Five Corners Reservoir Recoating
Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 5, 2016, Council authorized the Mayor to sign Supplemental Agreement No. 1 with Murray,
Smith & Associates.
On April 4, 2017, Council authorized the Mayor to sign Supplemental Agreement No. 2 with Murray,
Smith & Associates.
On February 20, 2018, Council authorized the Mayor to sign Supplemental Agreement No. 3 with
Murraysmith.
Staff Recommendation
Forward the item to the consent agenda for approval at a future City Council meeting.
Narrative
On August 3, 2015, the City entered into a professional services agreement for $71,019 with
Murraysmith & Associates (MSA) to complete a preliminary study and recommendations for the Five
Corners Reservoir. On April 18, 2016 the City entered into a $60,465 Professional Services Supplemental
Agreement 1 with MSA. The contract included a geotechnical investigation to obtain information on soil
bearing capacity and ultrasonic testing on reservoir tank welds to obtain information on reservoir shell
strength that will replace engineering assumptions previously used in the structural analysis. MSA also
evaluated operational constraints to determine if reductions in storage volumes could reduce the
impact from a seismic event. MSA’s technical memorandum concluded that the reservoirs could meet
current seismic codes and be operational within the City’s parameters for water service by lowering the
level of the reservoir overflow pipes and making minor structural enhancements to the roof of the 1.5
MG tank.
On April 7, 2017 the City entered into a $178,829 Professional Services Supplemental Agreement 2 with
MSA. The contract included final design, plans specs and construction cost estimates, surveying and
mapping and bidding engineering services for the Five Corners Reservoir Recoating project.
On March 28, 2018 the City entered into a $107,846 Professional Services Supplemental Agreement 3
with Murraysmith (formerly MSA). The contract included construction support, shop drawings and
submittals review, requests for information and change orders, on-call construction observation,
support for coating inspection and testing and sub-consultant services for structural engineering and
7.4
Packet Pg. 119
corrosion engineering, coordination with special inspections, final inspection and reservoir startup and
record drawings for the Five Corners Reservoir Recoating project.
The portion of the contract in Supplemental Agreement No. 4 is scheduled to be completed by July 2019
with the completion of the construction contract. The total fee for the Professional Services Agreement
is $30,445 for additional shop drawings and submittals review and plan revisions that will provide the
contractor with conforming plans as minor changes are made to the reservoir design.
Attachments:
Murraysmith Supplemental Agreement
Vicinity Map
7.4
Packet Pg. 120
Original Contract No.
Supplemental Agreement 4 No.
CITY OF EDMONDS
121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
DAVE EARLING
MAYOR
SUPPLEMENTAL AGREEMENT 4 TO PROFESSIONAL SERVICES AGREEMENT Five Corners Reservoir Recoating Project
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and
Murraysmith, hereinafter referred to as the “Consultant”, entered into an underlying agreement
for design, engineering and consulting services with respect to a project known as Five Corners
Reservoir Recoating Project, dated August 3, 2015 and amended April 18, 2016, April 7,
2017 and March 28, 2018; and
WHEREAS, two additional tasks to the Scope of Work have been identified with
regard to additional shop drawings and revised plans; NOW, THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of August 3, 2015 between the parties as amended by
Supplemental Agreement No. 1, dated April 18, 2016, amended again by Supplemental
Agreement No. 2, dated April 7, 2017 and amended again on March 28, 2018 incorporated by
this reference as fully as if herein set forth, is further amended in, but only in, the following
respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement,
as amended by Supplemental Agreement No. 1, 2, and 3, shall be further amended to include the
additional services and material necessary to accomplish the stated objectives as outlined in the
attached Exhibit A incorporated by this reference as fully as if herein set forth.
1.2 The $71,019 amount set forth in paragraph 2A of the underlying
Agreement and stated as an amount which shall not be exceeded, and which was increased by
$60,465, by the Supplemental Agreement No. 1, which was also increased by $178,829 by the
Supplemental Agreement No. 2, and increased again by $107,846 by the Supplemental
Agreement No. 3 is hereby amended to include an additional not to exceed amount of $30,445
for the additional scope of work identified in Exhibit A to this supplemental agreement. As a
result of this supplemental agreement, the total contract amount is increased to a new total not-
7.4.a
Packet Pg. 121 Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E5KA.Five Corners Reservoir Recoating\MSA.Supp 4.doc
to-exceed amount of $448,604 ($71,019, plus $60,465, plus $178,829, plus $107,846, plus
$30,445).
1.3 Exhibit B to the underlying agreement, as amended by Supplemental
Agreement No. 1, 2, and 3, consisting of the rate and cost reimbursement schedule is hereby
further amended to include the form set forth on the attached Exhibit B to this Supplemental
Agreement No. 4, incorporated by this reference as fully as if herein set forth.
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth in Supplemental Agreement Nos. 1, 2,
3, and 4 but only as set forth therein.
DONE this day of , 20 .
CITY OF EDMONDS MURRAYSMITH
By: By: Mayor David O. Earling Title:
ATTEST/AUTHENTICATE:
________________________________ Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
7.4.a
Packet Pg. 122 Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
\\edmsvr-deptfs\Engineering\Staff\Megan\Engineering Admin\PROJECTS\E5KA.Five Corners Reservoir Recoating\MSA.Supp 4.doc
STATE OF WASHINGTON ) )ss COUNTY OF )
On this day of , 20____, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC My commission expires:
7.4.a
Packet Pg. 123 Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
City of Edmonds MURRAYSMITH Five Corners Reservoir Construction Support
June 2018 Supplemental Services No. 4 – Page 1
EXHIBIT A
SCOPE OF WORK
City of Edmonds
Five Corners Reservoirs Recoating Project
Phase 3 - Construction Support Services
Supplemental Services No. 4
Introduction
Murraysmith is currently under contract for construction support services for the Five Corners
Reservoir Recoating project. The following scope of work and accompanying engineering fee
estimate has been developed for supplemental construction support services for additional shop
drawings and submittal reviews and revisions to plan sheets during bidding and construction. The
scope and fee have been developed based on discussions with City staff and understanding of the
project.
Scope of Work
The scope of work consists of the following major tasks:
Task 302 - Shop Drawings and Submittals Review
Task 310 – Revised Plans
Task 302 – Shop Drawings and Submittals Review
302.2 Additional Shop Drawings and Submittals Review
At the request of the City, Murraysmith will continue to review and comment on shop drawings
and other technical submittals in support of the reviews by City staff. Murraysmith will consider
and evaluate alternatives or substitutions proposed by the contractor. Receive and review other
submittals of the contractor including construction schedules, shop drawings/submittal schedules,
lump sum price breakdowns, and other submittals required by the contract documents and
requested by the City. Murraysmith will also prepare and maintain a log of submittals received
from the contractor, noting the date received, item submitted on, applicable specification section,
resolution and current status.
7.4.a
Packet Pg. 124 Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
City of Edmonds MURRAYSMITH Five Corners Reservoir Construction Support
June 2018 Supplemental Services No. 4 – Page 2
Assumptions
City will continue to take the lead in receiving, reviewing, and responding to contractor
submittals and shop drawings.
City will continue to provide direction to Murraysmith with respect to involvement in
review of shop drawings and submittals.
The original scope of work assumed up to twenty (20) submittals would be reviewed. As of
May 31st, Murraysmith has received 32 submittals, including resubmittals, for review. We
anticipate approximately 15 additional submittals, including resubmittals, based on the
current submittal review status; for a total of 47 Murraysmith submittal reviews.
Task Deliverables
Submittal review forms as requested by the City in response to contractor submittals.
Task 310 – Revised Plans
310.1 Revised Plans
Murraysmith will prepare revised plan sheets based on design changes noted in Addendum No. 1
issued during bidding, submittal reviews completed prior to May 8th, and weekly progress meeting
notes received prior to May 8th. At the request of the City, Murraysmith will prepare additional
revised plan sheets to reflect design changes during construction. Revisions to the plan sheets will
be clouded and a remark will be added to the title block. The revised plan sheets will be stamped
and signed by the Project Engineer.
Assumptions
Additional revised plan sheets will be based on City provided construction markups.
Up to fifteen (15) individual plan sheets will be revised and reissued to the City.
Deliverables
Half size (11 in x 17 in) and full size (22 in x 34 in) electronic copies of plan sheets in PDF
format.
7.4.a
Packet Pg. 125 Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
LABOR HOURSESTIMATED FEESPrincipal Engineer VProfessional Engineer VIIIProfessional Engineer VIEngineering Designer IITechnician IVAdmin IIHoursLaborTotal$244$194$175$137$146$99PSE NWCTask 302 - Shop Drawings and Submittal Review -$ -$ -$ -$ Task 302.2 - Additional Shop Drawings and Submittal Review 21 48 88 157 24,530$ -$ -$ 24,530$ Task 302 Subtotal02148880015724,530$ -$ -$ -$ -$ 24,530$ Task 310 - Revised Plans-$ -$ -$ -$ Task 310.1 - Revised Plans8 15 15 38 5,645$ -$ 270$ 5,915$ Task 310 Subtotal00815150385,645$ -$ -$ -$ 270$ 5,915$ TOTAL - ALL TASKS0215610315019530,175$ -$ -$ -$ 270$ 30,445$ EXHIBIT BSubconsultantsExpensesSub TotalFIVE CORNERS RESERVOIR RECOATING PROJECTCITY OF EDMONDS FEE ESTIMATEPHASE 3 - CONSTRUCTION SUPPORT SERVICESSUPPLEMENTAL SERVICES NO. 4City of EdmondsJune 2018MURRAYSMITHFive Corners Reservoir RecoatingPage 17.4.aPacket Pg. 126Attachment: Murraysmith Supplemental Agreement (Presentation of a Supplemental Agreement for the
Sibrel, City of Edmonds, 2016
City of Edmonds
Vicinity Map Five Corners Reservoir
Recoating Project
Five Corners
Reservoir
7.4.b
Packet Pg. 127 Attachment: Vicinity Map (Presentation of a Supplemental Agreement for the Five Corners Reservoir Recoating)
City Council Agenda Item
Meeting Date: 06/12/2018
Final Acceptance and report on final construction costs for the 2017 Sanitary Sewer Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 2, 2017, Council awarded a contract to Shoreline Construction Co. in the amount of $924,171.71
for the 2017 Sanitary Sewer Replacement Project
Staff Recommendation
Forward the item to the consent agenda for acceptance of project at a future Council meeting.
Narrative
On May 30, 2017, Shoreline Construction Co. was given the Notice to Proceed for construction,
stipulating 70 working days for completion. This project replaced approximately 2,500 linear feet of
sanitary sewer piping along with associated manholes and service connections in the vicinity of Yost
Park.
The contract award amount was $924,171.71 and Council approved a management reserve of
$92,417.17. During the course of the contract, three revised-cost change orders totaling $65,256.81
were written against the project. A reconciliation change order for ($30,632.53) was written for project
closeout. The project is complete and the final cost paid to Shoreline Construction Co. was $958,795.99.
Attachments:
Vicinity Map
7.5
Packet Pg. 128
Sibrel, City of Edmonds, 2016
City of Edmonds
Vicinity Map 2017 Sanitary Sewer
Replacement Project
2017 Sanitary
Sewer
Replacement
7.5.a
Packet Pg. 129 Attachment: Vicinity Map (2017 Sewer Final Acceptance)
City Council Agenda Item
Meeting Date: 06/12/2018
Supplemental Agreement with KBA for the 76th Ave and 212th St Intersection Improvements Project
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
On March 21, 2017, the City Council approved a Local Agency Agreement with KBA, Inc. for construction
management services on the 76th Ave/212th St. Intersection Improvements Project.
Staff Recommendation
Forward the item to the consent agenda for approval at the June 19th City Council meeting.
Narrative
In March 2017, the City approved a Local Agency Agreement with KBA, Inc. for construction
management services on the 76th Ave/212th St. Intersection Improvements. The project is nearly
complete and the bulk of remaining work is to pave and stripe the intersection. The work is scheduled
to begin in mid-July and be completed in early August.
This supplemental agreement will provide additional construction management services to support the
City’s project manager in preparing and securing the necessary documentation for the upcoming work
and to close-out the project once the work is completed. The professional services fee for the
supplemental agreement is $24,025 and the total amount of the agreement is raised from $389,580 to
$413,605. The cost for the supplemental agreement will be paid from project funds (federal grant, TIB
grant and utility funds).
Attachments:
KBA Supplemental Agreement #2
7.6
Packet Pg. 130
7.6.a
Packet Pg. 131 Attachment: KBA Supplemental Agreement #2 (Supplemental Agreement with KBA for 76th Ave and 212th St)
7.6.a
Packet Pg. 132 Attachment: KBA Supplemental Agreement #2 (Supplemental Agreement with KBA for 76th Ave and 212th St)
7.6.a
Packet Pg. 133 Attachment: KBA Supplemental Agreement #2 (Supplemental Agreement with KBA for 76th Ave and 212th St)
City Council Agenda Item
Meeting Date: 06/12/2018
Salaries & Benefits Budget Amendment - City Clerk's Office
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
The City's Deputy City Clerk recently announced her intention to retire, effective August 1, 2018. She has
served as the Deputy City Clerk for the past 18 years, and will be the fifth employee to retire from the
City Clerk's Office within the past five years.
Staff Recommendation
Discuss the merits of amending the budget to accommodate this request. If approved, this amendment
would be bundled with the 2018 2nd Quarter Budget Amendments coming forth in July.
Narrative
As the fifth employee to retire from the City Clerk's Office within the past five years, the Deputy City
Clerk possesses a wealth of knowledge and information that is vital for her successor to receive. Having
her train her replacement will help ensure the transfer of institutional knowledge and continuity of
operations. The salary and benefits to cover a two-week training/job shadowing period totals
approximately $3,500.
Attachments:
2018 2nd Quarter Decision Package - City Clerk's Office
8.1
Packet Pg. 134
Budget Amendment for:Second Quarter
Item Description:
Department:
Division:
Title:
Preparer:
Department Account Number:
Budget Amendment Type?
What is the nature of the expenditure?One-Time
Is the Expenditure Operating or Capital?Operating
Fill In Item Description[s]
Baseline
Budget 2018 2019 2020 2021 2022
342,766 2,500 0 0 0 0
162,547 1,000 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Sub-Total $505,313 $3,500 $0 $0 $0 $0
$508,813 $0 $0 $0 $0
Revenue and Ending Cash 2018 2019 2020 2021 2022
Ending Cash: Decrease (Increase)3,500 0 0 0 0
Ending Cash: Decrease (Increase)0 0 0 0 0
Grants/Contributions 0 0 0 0 0
General Fund Subsidy 0 0 0 0 0
New Revenue 0 0 0 0 0
Other 0 0 0 0 0
Total Revenue and Ending Cash $3,500 $0 $0 $0 $0
Salary and Benefits to cover two-week period (July 16-31, 2018) of overlap/job
shadowing to enable Deputy City Clerk to train new incumbent. Our Deputy City
Clerk is retiring after 18 years of service with the City. As the fifth employee to
retire from the City Clerk's Office in five years, having her train her replacement
will ensure transfer of institutional knowledge and continuity of operations.
Mayor's Office
GENERALCity Clerk's Office Fund
Name:Deputy City Clerk Overlap
Scott Passey
Total Expenses
001.000.25.514.30.11.00 and 001.000.25.524.30.23.00
New Item For Council To Consider
If previously discussed, date(s) of discussion:
Salary
Benefits
Comments
001.000.39.508.00.00.00
8.1.a
Packet Pg. 135 Attachment: 2018 2nd Quarter Decision Package - City Clerk's Office (Budget Amendment - City Clerk's Office)
City Council Agenda Item
Meeting Date: 06/12/2018
Development Services Fee Adjustments
Staff Lead: Leif Bjorback
Department: Development Services
Preparer: Leif Bjorback
Background/History
The current Development Services Fee Schedule was adopted by resolution 1377 has been in effect
since January 1, 2017, and most recently revised in April of 2017 by resolution 1385.
Staff Recommendation
Forward the attached resolution (Exhibit 3) to the city council for consent.
Narrative
Minor amendments to the Development Services Fee Schedule that became effective January 1, 2017
are being proposed in the following manner. These amendments can be seen in Exhibit 2.
1. A state mandated surcharge is applied to valuation based building permits, and serves to
support the activities of the State Building Code Council. The state recently advised that the
surcharge amount is increasing, and will take effect statewide on July 1, 2018. This is a simple
increase of the fee that is currently adopted in the fee schedule.
2. In an effort to standardize permit fees for fire alarms and fire sprinklers, the fire marshal has
proposed some minor adjustments in the structuring and amounts of certain fees as shown in
the attached schedule.
3. Three new fees will be added to the Engineering Fee section. Two of the fees provide cost
recovery for fabrication of private development related fire and aid signage performed by the
City Public Works Department. A fee is also being added for staff completion of water and
sewer availability letters, which are required by state law with new development projects.
The attached resolution contains a newly formatted version of the existing fee schedule that has been
updated for better usability (Resolution Exhibit A). All of the fees that were previously adopted will not
change except for those proposed above.
Attachments:
Exhibit 1: 2017 Fee Resolution and Schedule
Exhibit 2: Sections of Fee Schedule showing Markups
Exhibit 3: 2018 Fee Resolution and Schedule
8.2
Packet Pg. 136
RESOLUTION NO. 1377
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING THE FEE
SCHEDULE FOR THE CITY'S DEVELOPMENT-RELATED
FESS AND CHARGES FOR SERVICES, INCLUDING A
SAVINGS CLAUSE, AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, ECDC 15.00.020 provides for the establishment and amendment of
certain fees charged by the City by resolution; and
WHEREAS, extensive effort has been made by City Staff to analyze the full costs
associated with City permitting and service activities; and
WHEREAS, the City Council has previously established and affirms as its goal
that permit fees shall be set to cover the costs of processing and issuing permits and requests for
service; and
WHEREAS, the City Council does, however, desire that parties utilizing the
City's administrative appeals procedures bear a smaller burden of the costs of processing those
appeals in order to afford access to the appeals process; now, therefore,
THE CITY COT'NCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOIWS:
Íiection I,, The fees and charges for services set forth in the schedule attached as
Exhibit A to this Resolution are hereby adopted, along with the referenced tables which are also
included therein, and shall be effective on and after January 1,2017.
$ectíûn 2. Ifany section, sentence, clause or phrase ofthis resolution or any fee or
charge for service adopted or amended hereby should be held to be invalid or unconstitutional by
a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the
validity or constitutionality of any other section, sentence, clause or phrase, or any fee or charge
adopted or amended hereby.
1
8.2.a
Packet Pg. 137 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 1 April 2017
Permit Type Notes Fee
General
Credit Card Transaction Fee Applied to total charge amount 3%
City Technology Fee (charged per permit) Charge for each permit applied for $35
Hourly Charge Rate If a charge/rate is not otherwise listed $100
Preapplication Meeting 1/2 refunded to Building Permit fee $1,000
DRC Meeting Development Review Committee $0
Development Project Peer Review Charged for projects requiring outside peer
review
$100/hr (min. 1 hr) +
actual cost of peer
review
Other (fee not categorized) Billed at staff hourly rate $100/hr
Impact Fees
Transportation Impact Fee Fee per Ordinance or as determined by
independent fee calculation.
Fee per Ordinance
Transportation Impact Fee Review -
Independent Fee Calculation
Fee charged when an independent fee
calculation is submitted to the City for
review.
$240
Transportation Impact Fee Admin: Single
Family
When Transportation Impact Fees apply $50
Transportation Impact Fee Admin:
Commercial/MF
When Transportation Impact Fees apply $100
Transportation Impact Fee Deferral Only for IRC structures $50
Parks Impact Fee Fee per Ordinance.Fee per Ordinance
Parks Impact Fee Admin: Single Family When Parks Impact Fees apply $50
Parks Impact Fee Admin: Commercial/MF When Parks Impact Fees apply $100
Parks Impact Fee Deferral Only for IRC structures $50
The Mayor or designee may authorize the refunding of:
1. 100% of any fee erroneously paid or collected.
2. Up to 80% of the permit fee paid when no work has been done under a permit issued according to the
Edmonds Community Development Code.
3. Up to 80% of the plan review fee paid when an application for a permit is withdrawn or canceled before any
plan review work has been done.
4. A fee may not be authorized for refunding except on written application filed by the original permittee, and not
later than 180 days after the date of fee payment.
8.2.a
Packet Pg. 138 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 2 April 2017
Permit Type Notes Fee
Building
Fire Alarm (Alteration) up to 5 initiating
devices
No plans. Subject to field inspection. Does
not include replacement of FACP.
$165
Fire Alarm (Alteration) 6 or more initiating
devices
$100 + COE Table 1
Fire Alarm (New)$100 + COE Table 1
Distributed Antenna Radio System (DAS)$100 + COE Table 1
Fire Connection permit $500
Fire Damage COE Table 1
Fire Inspection Fee Per Hour $100
Fire Operational permit $60
Firework Display permit $30
Fire Plan Review fee Per Hour $100
Fire Sprinkler Commercial (Alteration) up to
5 sprinklers
Applies to Commercial and Multifamily $200
Fire Sprinkler Commercial (Alteration) more
than 5 sprinklers
Applies to Commercial and Multifamily $150 + Table 1
Fire Sprinkler Commercial (New) Applies to Commercial and Multifamily $300 + Table 1
Fire Sprinkler Residential (Alteration) Applies to IRC structures $200
Fire Sprinkler Residential (New) Applies to IRC structures $400
Fire Protection System permit $315
Underground Tank 600 gallons or less (fill or
remove)
$100
Underground Tank 600 gallons or less (new
installation)
$150
Underground Tank more than 600 gallons
(fill, remove, install)
$300
Accessory Structure (Greenhouse/Shed)Table 1
ADU Compliance $405
Adult Family Home $500
Appeal of Building Official Interpretation $810
Base Building Permit Processing Fee $100
Building Inspection $100
Cell Communications/ Cellular Facilities Table 1
Change of Use $510
Changes to Approved Plans $100/hr
Commercial New Construction Table 1
Deck , Stair, Ramp Table 1
Demolition (Primary)$300
8.2.a
Packet Pg. 139 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 3 April 2017
Permit Type Notes Fee
Demolition (Secondary)$150
Dock/Marina/Floats $200 + Table 1
Fence $60
Garage / Carport Table 1
Grading/Fill Table 2 + peer review
Grease Interceptor $700
Grease Trap $200
Hot Tub/Spa (Commercial)Table 1
Hot Tub/Spa (Single-Family)$200
Hydronic Heating $135
Manufactured Coach-Commercial (Federal
HUD Label)
$500
Manufactured Home Installation (Federal
HUD Label)
$550
ESLHA Administrative Processing Fee $2,385
ESLHA Minor Project Administrative
Processing Fee
$300
ESLHA Consultant Review Full cost of peer
review
ESLHA Packets No labor in current fee $15
Mechanical Permit Table 4
Parking Lot $200 + Table 1
Plumbing Permit Table 3
Re-inspection Fee (Building)$100
Relocation of Building $500 + $100/hr
outside city
Re-roof (Commercial)Table 1
Re-roof (Single-family) Includes sheathing.$100
Residential - New Construction Table 1
Residential -Addition/Remodel Table 1
Re-Submittal Plan Review after 3rd review $100/hr
Retaining Wall (Commercial)$675 + peer review
Retaining Wall (Residential)$265 + peer review
8.2.a
Packet Pg. 140 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 4 April 2017
Permit Type Notes Fee
Sign (Per Sign)Excluding specific sign categories listed
below
$150
Sign (Blade Sign) Includes all blade signs in proposal No Charge
Sign (Pedestrian Sign) Includes all pedestrian signs in proposal $75
Sign (Pole Sign)$750
Solar/Photovoltaic (Residential)$120
Solar/Photovoltaic (Commercial)Valuation does not include cost of solar
panels or inverters
Table 1
State Building Code Surcharge Fee $4.50
Swimming Pool (Pre-Manufactured Above
Ground)
$120
Swimming Pool (In-Ground)Table 1
Tenant Improvement Table 1
Violation Compliance Fee $240 or up to 5 times permit fee $240 or 5x permit fee
Window Replacement (Single Family)$150
8.2.a
Packet Pg. 141 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 5 April 2017
Permit Type Notes Fee
Planning
Type 1 Staff decisions, no notice $250
Type 2 (A or B) Staff decisions w/ notice $880
Type 3A Hearing Examiner $1,820 + HE*
Type 3A - Specific Applications Outdoor dining; Amateur radio $250
Type 3B Hearing Examiner / ADB $1,820 + HE*
Type 4A Subdivision / PRD final approval $3,720
Type 4B Rezone $6,350
Type 5 Plan, ECDC amendments $6,350
ADB Design Review - Signs ADB consideration of departure from sign
standard, per code
$880
Staff Design Review if project exceeds SEPA
threshold
$880
Lot Line Adjustment $950
Short Subdivision $2,930
Short Subdivision Final Approval $1,440
Subdivision Prelim Approval (+ HE)Staff time plus actual HE cost billed to
applicant
$5,920 + HE*
Subdivision Final Approval Same as Type 4A $3,720
Modification Request $880
Minor change to approved plat $100/hr
Major change to approved plat Same as original application See Note
PRD Preliminary Approval $5,920
PRD Final Approval $3,720
SEPA Review $670
EIS Review Cost
Critical Areas Checklist $100
Critical Areas Checklist Update $50
Critical Areas Study Admin $100/hr (min. 1 hr)
Critical Areas Contingent Review See ECDC 23.40.195 for more detail on
applicable fees
$880
Critical Areas Var / Reasonable Use Staff time plus actual HE cost billed to
applicant
$6,945 + HE*
Appeal of Staff Decision (1 or 2)$400
Appeal of Type 3B Decision $500
Appeal of Notice of Civil Violation $880
Request for Reconsideration $250
8.2.a
Packet Pg. 142 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 6 April 2017
Permit Type Notes Fee
Planning Inspection Fee Landscape plan inspection bsed on
estimated cost of landscape installation
1% of est.
Recording Fee Recording documents w/ County $100 + cost
*When permit application is heard by Hearing Examiner (HE), cost of HE hearing is billed
to applicant.
8.2.a
Packet Pg. 143 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 7 April 2017
Permit Type Notes Fee
Engineering
Alley Disruption/ Closure Fee Fee charged for closure of alley in excess of
72hrs. Closure fee based on (assessed value
per square foot of abutting property) x
(right-of-way area (SF)).
$200 base fee plus ROW
permit fee plus closure
fees
Backflow Prevention Compliance Fee Fee to assist in ensuring voluntary
compliance with backflow prevention
program & ECC 7.20
$125
Developers Agreements $300 Application Fee
plus $100/hr staff time
plus City Attorney Fees
Development Project Peer Review $300 base fee plus Cost
of Peer Review
Drainage Permit (pool, hot tub, jacuzzi)This permit is for drainage of pools, hot tub,
jacuzzi and other facilities designed or
intended to hold more than 50 gallons of
water.
$50
Encroachment Permit $300 application fee
plus recording fees
Engineering Inspection Fee (Single Family,
Existing Comm/MF, right of way)
Fee is charged per inspection. $100 each
Engineering Inspection Fees - Civil Site
Improvements (subdivisions, commercial,
multi-family)
Engineering inspection during construction
of site improvements for all
subdivisions/short plats, commercial and
multi-family. This fee is charged in addition
to the applicable Engineering Review or
other building permit fee(s).
3.3% of Bond Amount
Subdivision - Civil Review Engineering review of civil plans for
construction of site improvements for
subdivision.
$4,265
8.2.a
Packet Pg. 144 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 8 April 2017
Permit Type Notes Fee
Short Subdivision-Civil Review Engineering review of civil plans for
construction of site improvements for short
subdivision.
$2,785
Latecomers Agreement $300 Application Fee
plus $100/hr and City
Attorney Fees
LID Sewer Fees (Outside of LID Map)$300 Application Fee
plus $100/hr and City
Attorney Fees
Parking Disruption/ Closure Fee Fee applies to any activity that occupies or
closes parking space(s), parking lanes(s) or
other paved area of a street/road for more
than 72 hours. Monthly portion of Fee [$
per month] = (1% of assessed value per
square foot of abutting property) x (right of
way area [SF] disrupted/closed). If
disruption/closure affects any portion of
the area of a parking space, the area of
disruption/closure is calculated based upon
the area of a full parking space.
$200 base fee plus ROW
permit fee plus closure
fees
Re-Inspection Fee $100 each
Right-of-Way Construction Permit $300 application fee
plus inspection fees
Right of Way Minor Construction Permit Applies to smaller projects that cause only
minor disturbance to the right of way e.g.
residential driveway replacement, tree
trimming
$100 application fee
plus inspeciton fees
Sewer General Facility Charge Fee per Ordinance
Side Sewer (Commercial & Multi-Family)Sanitary sewer installation - new
commercial or multi-family.
$200 application fee
plus general facility
charge per Ordinance
Side Sewer (All Single Family &
Commercial/Multi-family repairs)
Sanitary sewer installation - new or repair.$100 application fee
plus general facility
charge per Ordinance
8.2.a
Packet Pg. 145 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 9 April 2017
Permit Type Notes Fee
Side Sewer - Special Conditions e.g. grinder
pumps, ejectors..
Fee charged in addition to side sewer
permit fee when special conditions exist,
such as grinder pumps, sewer ejector
systems, etc.
$200 application fee
plus $120/hr for Utility
Engineer review
Sidewalk Disruption or Closure Fee charged for closure of sidewalk in
excess of 72hrs. Closure fee based on
(assessed value per square foot of abutting
property) x (right-of-way area (SF)).
$200 base fee plus ROW
permit fee plus closure
fees
Stormwater Engineer Review Stormwater reivew by P.E. Fee will also be
applied for review of storm drainage for SFR
construction of any type (e.g. new
construction, remodel, additions, sealed
decks, etc.)
$120/hr
Stormwater Permit Fee for review of stormwater regulated
activity when another permit (building
permit, subdivision, right-of-way, etc.) is not
required.
$300 application fee
plus inspection fees
Storm System General Facility Charge General Facility Charge
per Ordinance
Street Restoration for Water Meter
Installation
Fee charged when City performs street
restoration after water service and meter
install.
$1000 plus Street
Overlay Cut Fee if
applicable
Street Overlay Cut Fee Fee for cutting into a road that was overlaid
within the last 5 years.
$200 base fee plus ROW
permit fee plus addt'l
per SqYd charge times
overlay cut multiplier
Street Use Permit This fee is applied to any use of public right-
of-way in a temporary nature (not covered
by Encroachment permit or ROW
construction permit)
$100 application fee
plus Bistro Dining fees
per Ordinance if
applicable.
Transportation Engineer Review Transportation review by P.E. $120/hr
Utility Engineer Review Water or sewer utility review by P.E. $120/hr
Utility Company Agreement Fee charged for review time associated with
agreements such as Franchise, Master Use,
and Lease.
$100/hr (min. 1 hr) plus
City Attoney Fees
Variance from Underground Wiring Fee charged for each request for variance
from underground wiring requirement.
$300 application fee
plus $100/hr plus City
Attorney Fees
8.2.a
Packet Pg. 146 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
Edmonds Fee Schedule Page 10 April 2017
Permit Type Notes Fee
Water Meter General Facility Charge Fee per Ordinance
Water Meter Fee (Based on Size)New service line and meter installation
charges
3/4" $2,920
1" $2,970
1.5" $6,220
2" $6,390
8.2.a
Packet Pg. 147 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
L:\Fees\2016 Building Permit Fee Schedule_final.doc
CITY OF EDMONDS
BUILDING PERMIT FEE SCHEDULE – TABLE 1
Based on building construction valuation
Effective January 1, 2017
$1-$500 $30
$501 to $2000 $30 for the first $500 plus $3 for each additional $100, or fraction
thereof to and including $2000
$2001 to $25,000 $75 for the first $2000 plus $14 for each additional $1,000 or
fraction thereof to and including $25,000
$25,001 to $50,000 $400 for the first $25,000 plus $10 for each additional $1,000 or
fraction thereof to and including $50,000
$50,001 to $100,000 $650 for the first $50,000 plus $7 for each additional $1,000 or
fraction thereof to and including $100,000
$100,001 to $500,000 $1000 for the first $100,000 plus $6 for each additional $1,000 or
fraction thereof to and including $500,000
$500,001 to $1,000,000 $3,400 for the first $500,000 plus $5 for each additional $1,000 or
fraction thereof to and including $1,000,000
$1,000,001 and up $5,900 for the first $1,000,000 plus $4 for each additional $1000 or
fraction thereof.
Other Fees:
1. Plan review fees in addition to building permit fees are assessed at a rate of 85% of the calculated building permit fee
(includes Building, Planning and Engineering for commercial/multi-family reviews and Building/Planning for
residential reviews).
2. Commercial Permits: All permits relating to other than residential permits as described below shall be calculated at
the rate established in the amended Building Permit Fee Schedule based on 120% of above valuation chart. The
determination of value or valuation shall be based on the Building Valuation Data table, published by the
International Code Council, on file with the City Building Official. The Building Valuation Data table shall be updated
on January 1
st of each year to the latest version as published by ICC.
3. Residential Permits: Permits for the construction (including remodels and additions) of single-family residences,
including accessory structures shall be calculated at the rate established in the amended Building Permit Fee Schedule
based on the above valuation chart. The determination of value or valuation shall be based on the Building Valuation
Data, published by the International Code Council, on file with the City Building Official. The Building Valuation
Data table shall be updated on January 1
st of each year to the latest version as published by ICC.
4. Decks, stairs, ramps, covered porches with open exterior sides, and trellises are assessed at $20 per square foot for
valuation purposes.
5. Unheated sunrooms are assessed at $28 per square foot for valuation purposes.
6. After the 3
rd review is complete on a permit application, additional reviews are charged at $100 per hour per
reviewing division/department.
7. Base building permit processing fee is $100 per permit.
8. Additional plan review required by changes, additions or revisions to approved plans $100 per hour (minimum charge
one hour) per reviewing department/division.
9. Building Inspections outside of normal business hours $100 per hour (minimum charge one hour).
10.Re-inspection fees and inspections for which no fee is specifically indicated, are charged at $100 per hour (minimum
charge one hour).
11.Development Project Peer Review: $100 per staff hour plus cost of consultant review fee charged for outside
consultant peer review services when City staff lacks the expertise to review a specific project or aspect of a project.
12.City Technology fee of $35 assessed for each development permit the City issues.
13.State Building Code Council surcharge fee $4.50 per building permit, plus $2.00 per each dwelling unit.
14.Pre-Application Meeting $1000, 50% applied toward future plan check fee for that specific project only.
* The above table is based on the 1997 Uniform Building Code Table 1-A amended.
8.2.a
Packet Pg. 148 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
L:\temp\building\fees\2014 fees\2014 grading fee schedule
CITY OF EDMONDS
GRADING PERMIT FEE SCHEDULE – TABLE 2
Effective January 1, 2017
GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3 ) or less, when located in a designated critical area ........................................................................ $ 30.00
51 to 100 cubic yards (40 m³ to 76.5 m³)...................................................................................................................................$ 60.00
101 to 1,000 cubic yards (77.2m³ to 764.6 m³)...........................................................................................................................$120.00
1,001 to 10,000 cubic yards (765.3 m³ to 7645.5 m³).................................................................................................................$240.00
10,001 to 100,000 cubic yards (7646.3 m³ to 76 455 m³) --$240.00 for the first 10,000 cubic yards (7645.5 m³), plus
$100.00 for each additional 10,000 yards (7645.5 m³) or fraction thereof.
100,001 to 200,000 cubic yards (76 456 m³ to 152 911 m³) --$1140.00 for the first 100,000 cubic yards (76 455 m³), plus
$100.00 for each additional 10,000 cubic yards (7645.5m³) or fraction thereof.
200,001 cubic yards (152 912 m³) or more --$2040.00 for the first 200,000 cubic yards (152911m³), plus $100.00 for
each additional 10,000 cubic yards (7645.5 m³) or fraction thereof.
Other Fees:
Additional plan review required by changes, additions or revisions to approved plans ....................................$100.00 per hour
(minimum charge – one-hour)
GRADING PERMIT FEES
Base permit fee..............................................................................................................................................................................$30.00
50 cubic yards (38.2m³) or less, when located in a designated critical area.............................................................................$60.00
51 to 100 cubic yards (40 m³ to 76.5m³).......................................................................................................................................$60.00
101 to 1,000 cubic yards (77.2m³ to 764.6 m³) --$120.00 for the first 100 cubic yards (76.5 m³) plus $20.00 for each
additional 100 cubic yards (76.5 m³) or a fraction thereof.
1,001 to 10,000 cubic yards (765.3 m³ to 7645.5 m³)--$300.00 for the first 1,000 cubic yards (764.6 m³), plus $40.00
for each additional 1,000 cubic yards (764.6 m³) or fraction thereof.
10,001 to 100,000 cubic yards (7646.3 m³ to 76 455 m³) --$660.00 for the first 10,000 cubic yards (7645.4 m³),
plus $60.00 for each additional 10,000 cubic yards (7645.5 m³) or fraction thereof.
100,001 cubic yards (76 456 m³) or more --$1200.00 for the first 100,000 cubic yards (76 455 m³), plus $90.00
for each additional 10,000 cubic yards (7645.5 m³) or fraction thereof.
Other Inspections and Fees:
1. Inspections outside of normal business hours (minimum charge – one hour)...............................................$100.00 per hour
2. Re-inspection fees assessed under provisions of UBC Section 108.8..............................................................$100.00 per hour
3. Inspections for which no fee is specifically indicated (minimum charge – one-hour)...................................$100.00 per hour
8.2.a
Packet Pg. 149 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
CITY OF EDMONDS
PLUMBING PERMIT FEE SCHEDULE – TABLE 3
Effective January 1, 2017
Base Permit Fee for Processing
1. For the issuance of each plumbing permit...........................................................................................$40.00
Unit Fee Schedule (NOTE: Base permit issuing fee not included)
1. For each plumbing fixture on one trap or a set of fixtures on one trap (including water, drainage
piping)..................................................................................................................................................$12.00
2. For repair or alteration of drainage or vent piping or water piping, each fixture.......................$12.00
3. For each building sewer and each trailer park sewer (does not include trunk or LID charges) $60.00
4. Rainwater systems – per drain (within footprint of building)........................................................$12.00
5. For each cesspool (where permitted).................................................................................................$50.00
6. For each private sewage disposal system..........................................................................................$60.00
7. For each water heater, including expansion tank............................................................................$12.00
8. For each gas-piping system of one to five outlets.............................................................................$24.00
9. For each additional gas piping system outlet, per outlet.................................................................$ 2.00
10. For each installation or alteration of water treating equipment....................................................$30.00
11. For each lawn sprinkler system on any one meter incl. backflow protection devices
thereof………..NC
12. For atmospheric-type vacuum breakers not included in item 11:
1 to 5.....................................................................................................................................................$12.00
over 5, each...........................................................................................................................................$ 2.00
13. For each backflow protective device other than atmospheric type vacuum breakers:
2 inch diameter and smaller...............................................................................................................$30.00
over 2 inch diameter ...........................................................................................................................$40.00
14. For each graywater system or reclaimed water system (in addition to fixture fees as above).....$60.00
15. For each annual cross-connection testing of a reclaimed water system (excluding initial test)...$30.00
16. For each medical gas piping system serving one to five inlet(s)/outlet(s) for a specific gas.......$100.00
17. For each additional medical gas inlet(s)/outlet(s).............................................................................$12.00
18. For each grease trap ... .....................................................................................................................$200.00
19. For each grease interceptor..............................................................................................................$700.00
20. For each industrial waste pretreatment interceptor including its trap and vent, except kitchen-
type grease interceptors functioning as fixture traps (oil/water separator, etc.)........................$100.00
Other Inspections and Fees
1. Re-inspection fee..................................................................................................................................$100.00
2. Inspections for which no fee is specifically indicated.......................................................................$100.00
3. Plan review fee per hour charge (minimum charge – one
hour)..........................................................$100.00
4. Additional plan review required by changes, additions or revisions to approved plans, per hour
charge (minimum charge–one-hour)...............................................................................................$100.00
L:\temp\building\fees\2014 fees\2014 plumbing fee schedule
8.2.a
Packet Pg. 150 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
L:\temp\building\fees\2014 fees\2014 mechanical fee schedule
CITY OF EDMONDS
MECHANICAL PERMIT FEE SCHEDULE – TABLE 4
Effective January 1, 2017
Base Permit Fee for Processing
1. For the issuance of each mechanical permit.....................................................................................................................$40.00
Unit Fee Schedule (Note: Base permit fee for processing not included.)
1. Furnaces
For the installation/relocation of each forced-air or gravity-type furnace or burner, including ducts and appliance
vent up to and including 100,000 Btu/h (29.3kW)...............................................................................................................$20.00
For the installation/relocation of each forced-air or gravity-type furnace or burner, including ducts and appliance
vent over 100,000 Btu/h (29.3kW).......................................................................................................................................$30.00
For the installation/relocation of each floor furnace, including vent....................................................................................$20.00
For the installation/relocation of each suspended heater, recessed wall heater or floor-mounted unit heater ......................$25.00
2. Appliance Vents
For the installation, relocation/replacement of each appliance vent installed (i.e., Type B, BW, L gas vent, etc.)..............$10.00
3. Repairs or Additions
For the repair, alteration or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit,
or each heating, cooling, absorption or evaporative cooling system, including installation of controls...............................$15.00
4. Boilers, Compressors and Absorption Systems/Air Conditioning Systems, including Heat Pumps
For the installation/relocation of each boiler or compressor up to and including 3 horsepower (10.6kW), or each
absorption system up to and including 100,000 Btu/h (29.3kW).........................................................................................$20.00
For the installation/relocation of each boiler or compressor over 3 horsepower (10.6KW) up to and including 15
horsepower (52.7kW), or each absorption system over 100,000 Btu/h (29.3kW) up to and including 500,000 Btu/h
(146.6kW)............................................................................................................................................................................$30.00
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) up to and including 30
horsepower (105.5kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including 1,000,000 Btu/h
(293.1kW)............................................................................................................................................................................$40.00
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) up to and including 50
horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h
(512.9 kW)...........................................................................................................................................................................$60.00
For the installation or relocation or each boiler or compressor over 50 horsepower (176 kW), or each absorption
system over 1,750,000 Btu/h (512.9 kW).............................................................................................................................$95.00
5. Air Handlers
For each air-handling unit up to and including 10,000 (cfm) (4719 L/s), including ducts (i.e., diffusers, blowers, etc.).....$20.00
For each air-handling unit over 10,000 cfm (4719 L/s) including ducts ..............................................................................$30.00
6. Evaporative Coolers
For each evaporative cooler other than portable type...........................................................................................................$15.00
7. Ventilation and Exhaust
For each ventilation fan connected to single duct (i.e., bath, laundry, kitchen exhaust, etc.)...............................................$10.00
For each ventilation system which is not a portion of any heating or air-conditioning system authorized by a permit........$10.00
For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood (i.e. Type 1 and Type
2 hoods, fume hoods, etc.)..................................................................................................................................................$100.00
8. Incinerators
For the installation or relocation of each domestic type incinerator.....................................................................................$20.00
For the installation or relocation of each commercial or industrial-type incinerator............................................................$50.00
9. Miscellaneous
For each appliance or piece of equipment regulated by the IMC for which no other fee is listed (i.e. fire dampers, ductless mini-
split systems, etc.) ................................................................................................................................................................$20.00
Other Inspections and Fees
1.Re-inspection fees assessed at a per hour charge (minimum charge-one hour)..................................................................$100.00
2.Inspections for which no fee is specifically indicated, per hour charge (minimum charge–one-hour)...............................$100.00
3.Plan review fee per hour charge (minimum charge – one hour).........................................................................................$100.00
4. Additional plan review required by changes, additions or revisions to plans or to plans for which an initial review
has been completed per hour charge (minimum charge–one hour)....................................................................................$100.00
8.2.a
Packet Pg. 151 Attachment: Exhibit 1: 2017 Fee Resolution and Schedule (Development Services Fee Adjustments)
FIRE SPRINKLER PERMITS:
Residential IRC Structures
New Residential Fire Suppression Systems (fee includes plan review) .................................$400.00 $300.00
Residential Fire Suppression System Alteration (fee includes plan review) ........................................$200.00
Commercial & Multi-Family Fire Suppression Systems
New systems .........................................................................................................................$300.00 + TABLE 1
Modifications:
1 to 5 sprinklers .....................................................................................................................................$200.00
6 to 25 ........................................................................................................................................... $100 + TABLE 1
26 ore more ............................................................................................................................. $150.00 + TABLE 1
Additional inspections/plan review as required ..............................................................................$100.00/hr
FIRE ALARM PERMITS:
New fire alarm system............................................................................................$100.00 $300.00 + TABLE 1
Distributed Antenna Radio System (DAS)............................................................................ $100.00 + TABLE 1
Modifications:
1 to 5 initiating devices...........................................................................................................$165.00 $200.00
6 to 25 ......................................................................................................................................... $100 + TABLE 1
26 ore more ........................................................................................................................... $150.00 + TABLE 1
Additional inspections/plan review as required ..............................................................................$100.00/hr
GENERAL BUILDING FEES:
City Technology Fee for each permit issuance ........................................................................................$35.00
Credit Card Transaction Fee .........................................................................................................................$3%
Recording Fee (for recording documents with County).............................................Recording Cost + $100.00
Development Review Committee Meeting ...................................................................................................$0
Pre-Application Meeting ....................................................................................................................$1,000.00
(50% applied toward future plan check fee for that specific project only)
Residential State Building Code Surcharge Fee .............................................................................$4.50 $6.50
.....................................................................................................................Each additional dwelling unit $2.00
Commercial State Building Code Surcharge Fee...........................................................................$4.50 $25.00
.....................................................................................................................Each additional dwelling unit $2.00
(not applicable to all permits such as plumbing, mechanical, re-roof)
ENGINEERING FEES:
Backflow Prevention Compliance Fee ................................................................................................... $125.00
Developers Agreements ...................... $300.00 + $100.00/hr Staff time + City Attorney Fees Development
Project Peer Review ........................................................................................ $300.00 + Cost of Peer Review
Fire/ Aid Sign Fabrication Fee.................................................................................................................. .$75.00
Private Drive Sign Fabrication Fee ......................................................................................................... $175.00
Water and Sewer Availability Letters ....................................................................................................... $60.00
Latecomers Agreement .......................................................... $300.00 + $100.00/hr + City Attorney Fees LID
Sewer Fees (Outside of LID Map) ................................................. .$300.00 + $100.00/hr + City Attorney Fee
8.2.b
Packet Pg. 152 Attachment: Exhibit 2: Sections of Fee Schedule showing Markups (Development Services Fee Adjustments)
8.2.b
Packet Pg. 153 Attachment: Exhibit 2: Sections of Fee Schedule showing Markups (Development Services Fee Adjustments)
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING A NEW FEE SCHEDULE FOR THE CITY’S
DEVELOPMENT-RELATED FEES AND CHARGES FOR SERVICES.
WHEREAS, ECDC 15.00.020 provides for the establishment and amendment of certain fees
charged by the city by resolution; and
WHEREAS, extensive effort has been made by city staff to analyze the full costs associated with city
permitting and service activities; and
WHEREAS, the city council has previously established and affirms as its goal that permit fees shall
be set to cover the costs of processing and issuing permits and requests for service;
WHEREAS, the city council adopted Resolution 1377 in 2016 which adopted a schedule of fees to
be charged in relation to development activity; and
WHEREAS, the city council adopted Resolution 1385 in 2017 which adopted minor amendments to
Resolution 1377.
WHEREAS, this resolution is intended to replace Resolution 1377 and Resolution 1385; and, now
therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. The fees and charges for services set forth in the schedule attached as Exhibit A to
this Resolution, which is incorporated herein by this reference, are hereby adopted, along with the
referenced tables which are also included therein, and shall be effective on and after July 1, 2018.
Section 2. If any section, sentence, clause or phrase of this resolution or any fee or charge for
service adopted or amended hereby should be held to be invalid or unconstitutional by a court of
competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase, or any fee or charge adopted or
amended hereby.
Section 3. Resolution 1377 and Resolution 1835 shall have no further effect as of July 1, 2018
as the fees adopted by Resolution 1377 are being replaced by the fees adopted herein.
RESOLVED this _____ day of _____, 2018.
CITY OF EDMONDS
8.2.c
Packet Pg. 154 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
_______________________
MAYOR, DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. ____
8.2.c
Packet Pg. 155 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 1 of 12
FEES ASSOCIATED
WITH
DEVELOPMENT
FEES ASSOCIATED WITH
DEVELOPMENT
Building – Engineering - Planning
121 5th Ave N, Edmonds WA 98020
425.771.0220
Effective July 1, 2018
8.2.c
Packet Pg. 156 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 2 of 12
ICC VALUATION TABLE
August 2017
Adopted by City of Edmonds effective Jan, 1 2018
Square Foot Construction Costs a, b, c
a. Private Garages use Utility, miscellaneous f. Sunroom (unheated) = $28.00
b. For shell only buildings deduct 20 percent g. Deck Ramp, Stairs, Trellis, Porch = $20.00 per sq. ft.
c. N.P. = not permitted h. Dock = $35.00 per sq. ft.
d. Unfinished basements (Group R-3) = $21.00 per sq. ft. i. Unheated Storage = $25.00 per sq. ft.
e. Carport = $25.00 per sq. ft.
Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB
A-1 Assembly, theaters, with stage 233.95 225.89 220.42 211.39 198.92 193.15 204.70 181.63 174.97
A-1 Assembly, theaters, without stage 214.40 206.35 200.88 191.84 179.53 173.76 185.16 162.23 155.58
A-2 Assembly, nightclubs 182.86 177.56 173.06 166.05 156.54 152.22 160.22 141.73 136.94
A-2 Assembly, restaurants, bars, banquet halls 181.86 176.56 171.06 165.05 154.54 151.22 159.22 139.73 135.94
A-3 Assembly, churches 216.47 208.41 202.95 193.91 181.79 176.02 187.23 164.50 157.85
A-3 Assembly, general, community
halls, libraries, museums
180.57
172.51
166.04
158.00
144.89
140.11
151.32
127.59
121.94
A-4 Assembly, arenas 213.40 205.35 198.88 190.84 177.53 172.76 184.16 160.23 154.58
B Business 186.69 179.79 173.86 165.19 150.70 145.02 158.70 132.31 126.48
E Educational 197.52 190.73 185.77 177.32 165.32 156.97 171.23 144.39 140.26
F-1 Factory and industrial, moderate hazard 111.86 106.71 100.58 96.68 86.77 82.81 92.61 72.75 68.09
F-2 Factory and industrial, low hazard 110.86 105.71 100.58 95.68 86.77 81.81 91.61 72.75 67.09
H-1 High Hazard, explosives 104.68 99.53 94.40 89.50 80.80 75.84 85.43 66.78 N.P.
H234 High Hazard 104.68 99.53 94.40 89.50 80.80 75.84 85.43 66.78 61.12
H-5 HPM 186.69 179.79 173.86 165.19 150.70 145.02 158.70 132.31 126.48
I-1 Institutional, supervised environment 187.63 181.26 176.01 168.60 155.33 151.11 168.69 139.15 134.82
I-2 Institutional, hospitals 314.17 307.27 301.34 292.67 277.18 N.P. 286.18 258.79 N.P.
I-2 Institutional, nursing homes 217.67 210.77 204.84 196.17 182.68 N.P. 189.68 164.29 N.P.
I-3 Institutional, restrained 212.42 205.52 199.59 190.92 177.93 171.25 184.43 159.54 151.71
I-4 Institutional, day care facilities 187.63 181.26 176.01 168.60 155.33 151.11 168.69 139.15 134.82
M Mercantile 136.25 130.95 125.45 119.44 109.43 106.11 113.60 94.63 90.83
R-1 Residential, hotels 189.35 182.99 177.74 170.33 156.80 152.58 170.42 140.62 136.29
R-2 Residential, multiple family 158.84 152.48 147.23 139.81 127.05 122.83 139.91 110.87 106.54
R-3 Residential, one- and two-family d 148.17 144.14 140.42 136.90 131.89 128.41 134.60 123.40 116.15
R-4 Residential, care/assisted living facilities 187.63 181.26 176.01 168.60 155.33 151.11 168.69 139.15 134.82
S-1 Storage, moderate hazard 103.68 98.53 92.40 88.50 78.80 74.84 84.43 64.78 60.12
S-2 Storage, low hazard 102.68 97.53 92.40 87.50 78.80 73.84 83.43 64.78 59.12
U Utility, miscellaneous 80.38 75.90 71.16 67.61 60.99 57.00 64.60 48.23 45.92
8.2.c
Packet Pg. 157 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 3 of 12
BUILDING PERMIT FEES
CONSTRUCTION BUILDING PERMIT FEES: TABLE 1
Total Valuation** Residential Commercial
$1 to $500 $100 Base fee + $30 $120 Base fee + $36
$501 to $2,000
$100 Base fee + $30 for the first $500 + $3 for
each additional $100, or fraction thereof to and
including $2,000
$100 Base fee + $36 for the first $500 + $3.60 for
each additional $100, or fraction thereof to and
including $2,000
$2,001 to $25,000
$100 Base fee + $75 for the first $2,001 + $14 for
each additional $1,000, or fraction thereof to and
including $25,000
$100 Base fee + $90 for the first $2,001 + $16.80
for each additional $1,000, or fraction thereof to
and including $25,000
$25,001 to
$50,000
$100 Base fee + $400 for the first $25,001 + $10
for each additional $1,000, or fraction thereof to
and including $50,000
$100 Base fee + $480 for the first $25,001 + $12
for each additional $1,000, or fraction thereof to
and including $50,000
$50,001 to
$100,000
$100 Base fee + $650 for the first $50,001 + $7
for each additional $1,000, or fraction thereof to
and including $100,000
$100 Base fee + $780 for the first $50,001 + $8.40
for each additional $1,000, or fraction thereof to
and including $100,000
$100,001 to
$500,000
$100 Base fee + $1,000 for the first $100,001 +
$6 for each additional $1,000, or fraction thereof
to and including $500,000
$100 Base fee + $1,200 for the first $100,001 +
$7.20 for each additional $1,000, or fraction
thereof to and including $500,000
$500,001 to
$1,000,000
$100 Base fee + $3,400 for the first $500,001 +
$5 for each additional $1,000, or fraction thereof
to and including $1,000,000
$100 Base fee + $4,080 for the first $500,001 + $6
for each additional $1,000, or fraction thereof to
and including $1,000,000
$1,000,001 and
up
$100 Base fee + $5,900 for the first $1,000,000 +
$4 for each additional $1,000, or fraction thereof
$100 Base fee + $7,080 for the first $1,000,000 +
$4.80 for each additional $1,000, or fraction
thereof
The determination of value or valuation shall be based on the Building Valuation Data, published in January of each year in the
Building Safety Journal published by the International Code Council, on file with the City Building Official. **See Valuation
Table located on previous page.
TABLE 1 - VALUATION BASED APPLICABLE PERMITS:
Commercial Structures: New, Additions & Remodels Garages & Carports
Residential Structures: New, Additions & Remodels Swimming Pools (In-Ground)
Accessory Structures (Greenhouse/Shed) Cell Communications/ Cellular Facilities
Deck, Stairs, Ramps Other permits types as determined
Commercial: Hot/Tub and Spas, Solar/ Photovoltaic Systems, Re-roofs & Tenant Improvements
Plus: $6.50 Residential State Surcharge Fee per permit and $2 per each dwelling unit
$25.00 Commercial State Surcharge Fee per permit and $2 per each dwelling unit
8.2.c
Packet Pg. 158 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 4 of 12
GENERAL DEVELOPMENT SERVICES PERMIT FEES
Building / Planning / Engineering
City Technology Fee for each permit issuance ......................................................................................... $35.00
Credit Card Transaction Fee ........................................................................................................................... $3%
Recording Fee (for recording documents with County) ............................................. Recording Cost + $100.00
Development Review Committee Meeting .................................................................................................... $0
Pre-Application Meeting ...................................................................................................................... $1,000.00
(50% applied toward future plan check fee for that specific project only)
Residential State Building Code Surcharge Fee ........................................................................................ $6.50
...................................................................................................................... Each additional dwelling unit $2.00
Commercial State Building Code Surcharge Fee ..................................................................................... $25.00
...................................................................................................................... Each additional dwelling unit $2.00
(not applicable to all permits such as plumbing, mechanical, re-roof)
PLAN REVIEW & INSPECTION FEES:
Plan review is calculated at 85% of the building permit fee and includes up to 3 reviews per division/
department. After the 3rd review is complete on a permit application, additional reviews are charged per
reviewing division/ department. ....................................................................................... $100.00/hr (1 hr min.)
Commercial/ Multi-family: Plan review fee includes Building, Planning & Engineering reviews.
Residential: Plan review fee includes Building & Planning reviews.
Additional plan review required by changes, additions or revisions to approved plans.
Per reviewing department/division ............................................................................ $100.00/hr (1 hr min.)
Additional plan review for re-submittal after the 3rd review ............................................................ $100.00/hr
Structural Review Fee Consultant Fees ............................................................................................ $100.00/hr
Development Project Peer Review ..................................................................................................... $100.00/hr
+ cost of consultant review fee charged for outside consultant peer review services when City staff lacks
the expertise to review a specific project or aspect of a project.
General Building Inspection Fee ......................................................................................................... $100.00/ea
Re-Inspection Fee ................................................................................................................................ $100.00/ea
SIGNS:
Sign (Per sign excluding specific sign categories listed below) ................................................................ $150.00
Blade Sign (Includes all blade signs in proposal) ............................................................................................... $0
Pedestrian Sign (Includes all pedestrian signs in proposal) ..................................................................... $125.00
Pole Sign ..................................................................................................................................................... $750.00
Planning ADB Design Review (For consideration of departure from sign standard, per code) .............. $880.00
Planning Review Fee for General Signs ............................................................................................................. $0
ESLHA DESIGNATED PROPERTIES:
Additional fees associated with development in the North Edmonds Earth Subsidence Landslide Hazard Area
ESLHA Administrative Fee .................................................................................................................... $2,385.00
ESLHA Consultant Review ...................................................................... Full cost of review is paid by applicant.
Deposit at Application for Peer Completeness Review ..................................................................... $500.00
Deposit at Full Application .............................................................................................................. $2,500.00
Deposit at Re-submittal if additional Peer Review is needed ....................................................... $1,500.00
ESLHA Minor Project Administrative Processing Fee .............................................................................$300.00
ESLHA Submittal Packet ............................................................................................................................. $15.00
8.2.c
Packet Pg. 159 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 5 of 12
MECHANICAL PERMITS:
BASE PERMIT FEE: ...................................................................................................................................... $40.00
UNIT FEE SCHEDULE:
For the installation or relocation of each:
FURNACE - Forced-air or gravity-type, including ducts and appliance vents:
Up to and including 100,000 Btu/h (29.3kW) .................................................................................... $20.00
Over 100,000 Btu/h (29.3kW) ............................................................................................................. $30.00
AIR HANDLER - Including ducts (Diffusers, blowers, etc.)
Up to and including 10,000 cfm (4719 L/s) ........................................................................................ $20.00
Over 10,000 cfm (4719 L/s) including ducts ...................................................................................... $30.00
HEATER - Suspended, recessed wall or floor-mounted unit ................................................................... $25.00
HYDRONIC HEATING SYSTEM .................................................................................................................. $135.00
APPLIANCE VENT - (Type B, BW, L gas vent, etc.) .................................................................................... $10.00
EVAPORATIVE COOLER - (Other than portable) ....................................................................................... $15.00
INCINERATOR
Domestic .............................................................................................................................................. $20.00
Commercial or Industrial ..................................................................................................................... $50.00
VENTILATION AND EXHAUST
Fan connected to single duct (Bath, laundry, kitchen exhaust, etc.) ................................................ $10.00
Each system which is not a portion of any heating or air-conditioning system .............................. $10.00
HOOD - Type 1,Type 2, Fume Hood including ducts .............................................................................. $100.00
For the repair, alteration or addition to each:
Heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating,
cooling, absorption or evaporative cooling system, including installation of controls ......................... $15.00
GAS PIPING: (New or relocated)
Gas-Piping systems of 1 to 5 outlets ........................................................................................................ $24.00
Each additional outlet over 5 ...................................................................................................................... $2.00
BOILER OR COMPRESSOR
Up to and including 3 horsepower (10.6 kW) .......................................................................................... $20.00
Over 3 HP (10.6 kW) up to and including 15 HP (52.7 kW) ..................................................................... $30.00
Over 15 HP (52.7 kW) up to and including 30 HP (105.5 kW) ................................................................. $40.00
Over 30 HP (105.5 kW) up to and including 50 HP (176 KW) ................................................................. $60.00
Over 50 HP (176 kW) ................................................................................................................................. $95.00
ABSORPTION SYSTEM, AIR CONDITIONING SYSTEM OR HEAT PUMP
Up to and including 100,000 Btu/h (29.3 kW) ......................................................................................... $20.00
Over 100,000 Btu/h (29.3 kW) up to and including 500,000 Btu/h (146.6 kW) .................................... $30.00
Over 500,000 Btu/h (146.6 kW) up to and including 1,000,000 Btu/h (293.1 kW) ............................... $40.00
Over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) ................................. $60.00
Over 1,750,000 Btu/h (512.9 kW) ............................................................................................................ $95.00
OTHER FEES:
Re-inspection ........................................................................................................................................... $100.00
Inspections for which no fee is specifically indicated ............................................................................ $100.00
Plan review fee for both initial and subsequent revisions (1hr/Min) ............................................$100.00/hr
Each appliance or piece of equipment regulated by the IMC for which no other
fee is listed (Fire dampers, ductless mini- split systems, etc.) ............................................................ $20.00
8.2.c
Packet Pg. 160 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 6 of 12
PLUMBING PERMITS:
BASE PERMIT FEE: ..................................................................................................................................... $40.00
UNIT FEE SCHEDULE:
For the installation, alteration, repair, addition or relocation of each: ......................................................... $12.00
Plumbing fixture (on one trap or a set of fixtures on one trap)
Drain w/in footprint of building (rainwater systems, roof deck drains, etc.)
Water Heater (includes expansion tank)
Re-pipe - Drain, vent or water piping (each fixture served)
For the installation, alteration, repair, addition or relocation of each:
Water treating equipment (water softener) ............................................................................................. $30.00
Backflow protective device - 2" and smaller ............................................................................................ $30.00
Backflow protective device - Over 2" ....................................................................................................... $40.00
Graywater system or reclaimed water system (in addition to fixture fee) ............................................. $60.00
Non-grease waste pre-treatment interceptor (oil/water separator, etc.) ...........................................$100.00
Medical gas piping system serving 1 to 5 inlet/outlet(s) for a specific gas ..........................................$100.00
Each additional medical gas inlet/outlet ............................................................................................... $12.00
Grease Trap ..............................................................................................................................................$200.00
Grease Interceptor (Inside Building) ........................................................................................................$700.00
Water Service Line ...................................................................................................................................$112.00
OTHER FEES:
Re-inspection ............................................................................................................................................$100.00
Inspections for which no fee is specifically indicated .............................................................................$100.00
Plan review fee for both initial and subsequent revisions (1hr min) ............................................... $100.00/hr
IMPACT FEES
PARK IMPACT FEES:
Single-Family .......................................................................................................... $2,734.05 Per Dwelling Unit
Multi-Family ........................................................................................................... $2,340.16 Per Dwelling Unit
Non-Residential Development ........................................................................................ $1.34 per square foot
Residential Administrative Fee .................................................................................................................. $50.00
Commercial Administrative Fee .............................................................................................................. $100.00
TRANSPORTATION IMPACT FEES:
Refer to City Code & Handouts to calculate impact fee. The following applies in addition to impact fee:
Residential Administrative Fee .................................................................................................................. $50.00
Commercial Administrative Fee .............................................................................................................. $100.00
Independent Calculation Review Fee ..................................................................................................... $240.00 +
Plus Transportation Engineer Review Fee of Independent Fee Calculation when adopted fee categories
do not apply.
8.2.c
Packet Pg. 161 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 7 of 12
FIRE
FIRE SPRINKLER PERMITS:
Residential IRC Structures
New Residential Fire Suppression Systems (fee includes plan review) ................................................ $300.00
Residential Fire Suppression System Alteration (fee includes plan review) .........................................$200.00
Commercial & Multi-Family Fire Suppression Systems
New systems ........................................................................................................................... $300.00 + TABLE 1
Modifications:
1 to 5 sprinklers ........................................................................................................................................$200.00
6 to 25 .................................................................................................................................... $100.00 + TABLE 1
Additional inspections/plan review as required ............................................................................... $100.00/hr
FIRE ALARM PERMITS:
New fire alarm system .......................................................................................................... $300.00 + TABLE 1
Distributed Antenna Radio System (DAS) ............................................................................ $100.00 + TABLE 1
Modifications:
1 to 5 initiating devices .......................................................................................................................... $225.00
6 to 25 .................................................................................................................................... $100.00 + TABLE 1
Additional inspections/plan review as required ............................................................................... $100.00/hr
TANK PERMITS:
Underground fill or remove 600 gallons or less ....................................................................................$100.00
Underground fill or remove 601 gallons or more ..................................................................................$300.00
Underground install 600 gallons or less .................................................................................................$150.00
Underground install 601 gallons or more ..............................................................................................$300.00
OTHER FIRE PERMITS:
Fire Suppression Systems (including cooking systems, hoods and standpipes) ...................................$315.00
Fire Connection ........................................................................................................................................$500.00
Fire Operational ......................................................................................................................................... $60.00
Firework Display ........................................................................................................................................ $30.00
Fire Inspection Fee ............................................................................................................................ $100.00/hr
Fire Plan Review Fee ......................................................................................................................... $100.00/hr
8.2.c
Packet Pg. 162 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 8 of 12
MISCELLANEOUS PERMIT FEES:
Accessory Dwelling Unit Compliance (ADU) ............................................................................................. $405.00
Adult Family Home ..................................................................................................................................... $500.00
Appeal of Building Official Interpretation ................................................................................................. $810.00
Change of Use............................................................................................................................................. $510.00
Demolition (Primary Structure) ................................................................................................................. $300.00
Demolition (Secondary Structure) ............................................................................................................. $150.00
Dock/Marina/Floats ................................................................................................................. $200.00 + TABLE 1
Fence ............................................................................................................................................................. $60.00
Hot Tub/Spa (Single-Family) ...................................................................................................................... $200.00
Manufactured Coach Installation - Commercial (Federal HUD Label) .................................................... $500.00
Manufactured Home Installation (Federal HUD Label) ............................................................................ $550.00
Parking Lot ................................................................................................................................ $200.00 + TABLE 1
Relocate a Building ..................................................................................... $500.00 + $100.00/hr outside of City
Re-roof (Commercial) ...................................................Valuation based on square footage & fee from TABLE 1
Re-roof (Residential - includes sheathing) ................................................................................................ $100.00
Retaining Wall (Commercial) ............................................................................................ $675.00 + Peer Review
Retaining Wall (Residential) .............................................................................................. $265.00 + Peer Review
Solar/Photovoltaic (Residential) ................................................................................................................ $120.00
Solar/Photovoltaic (Commercial) - Valuation does not include cost of solar panels or inverters ......... TABLE 1
Swimming Pool (Pre-manufactured, above ground) ................................................................................ $120.00
Swimming Pool (In-Ground) ....................................................................................................................... TABLE 1
Violation Compliance Fee ................................................................................... $240.00 or up to 5x Permit Fee
Window Replacement (Residential) .......................................................................................................... $150.00
8.2.c
Packet Pg. 163 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 9 of 12
GRADING PERMIT FEES
PLAN REVIEW:
CUBIC YARDS PLAN REVIEW FEE
50 cubic yards or less
(when located in a designated critical area) $30.00
51 to 100 cubic yards $60.00
101 to 1,000 cubic yards $120.00
1,001 to 10,000 cubic yards $240.00
10,001 to 100,000 cubic yards $240.00 for the first 10,000 cubic yards, plus $100.00 for
each additional 10,000 yards or fraction thereof.
100,001 to 200,000 cubic yards $1,140.00 for the first 100,000 cubic yards, plus $100.00
for each additional 10,000 cubic yards or fraction thereof.
200,001 cubic yards or more $2,040.00 for the first 200,000 cubic yards, plus $100.00
for each additional 10,000 cubic yards or fraction thereof.
Other Fees: Additional plan review required by changes, additions or revisions to approved plans….$100.00/hr (1hr
min.)
PERMIT FEE:
CUBIC YARDS PERMIT FEE
Base Permit Fee $30.00
50 cubic yards or less
(when located in a designated critical area) $60.00
51 to 100 cubic yards $60.00
101 to 1,000 cubic yards $120.00 for the first 100 cubic yards, plus $20.00 for each
additional 100 cubic yards, or fraction thereof.
1,001 to 10,000 cubic yards $300.00 for the first 1,000 cubic yards, plus $40.00 for each
additional 1,000 cubic yards, or fraction thereof.
10,001 to 100,000 cubic yards $660.00 for the first 10,000 cubic yards, plus $60.00 for
each additional 10,000 cubic yards or fraction thereof.
100,001 cubic yards or more $1,200.00 for the first 100,000 cubic yards, plus $90.00 for
each additional 10,000 cubic yards or fraction thereof.
Other Inspections & Fees:
Inspections outside of normal business hours ........................................................................... $100.00/hr (1hr min.)
Re-inspection fees assessed under provisions of UBC Section 108.8 ....................................... $100.00/hr (1hr min.)
Inspections for which no fee is specifically indicated ................................................................ $100.00/hr (1hr min.)
8.2.c
Packet Pg. 164 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 10 of 12
PLANNING FEES
GENERAL:
Type I (Staff decisions, no notice) .............................................................................................................. $250.00
Type II A or B (Staff decisions with notice) ................................................................................................ $880.00
Type IIIA (Hearing Examiner) ........................................................................ Hearing Examiner Cost + $1,820.00
Type IIIA (Outdoor dining, amateur radio)................................................................................................ $250.00
Type IIIB (ADB / Hearing Examiner) ............................................................. Hearing Examiner Cost + $1,820.00
Type IVA (Subdivision/ PRD final approval) ........................................................................................... $3,720.00
Type IVB (Rezone) ................................................................................................................................... $6,350.00
Type V (Plan & Edmonds Community Development Code Amendments) ............................................ $6,350.00
Lot Line Adjustment ................................................................................................................................... $950.00
Short Subdivision Preliminary Approval ................................................................................................. $2,930.00
Short Subdivision Final Approval ............................................................................................................ $1,440.00
Subdivision Preliminary Approval ................................................................. Hearing Examiner Cost + $5,920.00
Subdivision Final Approval ..................................................................................................................... $3,720.00
Modification Request................................................................................................................................. $880.00
Minor Change to Approved Plat ........................................................................................................... $100.00/hr
Major Change to Approved Plat ....................................................................... Same as Original Application Fee
PRD Preliminary Approval ....................................................................................................................... $5,920.00
PRD Final Approval .................................................................................................................................. $3,720.00
ADB Design Review – Signs ........................................................................................................................ $880.00
Staff Design Review if project exceeds SEPA threshold ........................................................................... $880.00
Landscape Plan Inspection Fee ..................................................................................................... 1% of Estimate
SEPA Review ............................................................................................................................................... $670.00
EIS Review......................................................................................................................................................... Cost
Critical Areas Checklist Application ........................................................................................................... $100.00
Critical Areas Checklist Update ................................................................................................................... $50.00
Critical Areas Variance / Reasonable Use Application ................................ Hearing Examiner Cost + $6,945.00
Critical Areas Study Admin ..................................................................................................... $100/hr (min. 1 hr)
Critical Areas Contingent Review (See ECDC 23.40.195 for more detail on fees) .................................. $880.00
Planning Fee not categorized ............................................................................................................... $100.00/hr
Recording Fee (for recording documents with County) ..............................................Recording Cost + $100.00
Request for Reconsideration ..................................................................................................................... $250.00
Note: When an application is heard by the Hearing Examiner (HE), the cost of the hearing is billed to the applicant.
APPEALS:
Appeal of Staff Decision (Type I, II or Hearing Examiner) ........................................................................ $400.00
Appeal of Type IIIB Decision to City Council ............................................................................................. $500.00
Appeal of Notice of Civil Violation ............................................................................................................. $880.00
ADB = Architectural Design Board EIS = Environmental Impact Statement
HE = Hearing Examiner PRD = Planned Residential Development
SEPA = State Environmental Policy Act
8.2.c
Packet Pg. 165 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 11 of 12
ENGINEERING FEES
MISCELLANEOUS FEES:
Backflow Prevention Compliance Fee ..............................$125.00
Developers Agreements ...................................................$300.00 + $100.00/hr Staff time + City Attorney Fees
Development Project Peer Review .................................. $300.00 + Cost of Peer Review
Fire/ Aid Sign Address Fabrication Fee .............................. $75.00
Private Drive Sign Fabrication Fee....................................$175.00
Water and Sewer Availability Letters ........................... $60.00/ea
Latecomers Agreement ....................................................$300.00 + $100.00/hr + City Attorney Fees
LID Sewer Fees (Outside of LID Map) .............................. $300.00 + $100.00/hr + City Attorney Fees
GENERAL FACILITY CHARGES:
Water GFC’s are based on meter size:
Water and sewer GFC’s shall be paid by each new customer connecting to the utility systems.
Storm GFC’s shall be paid by the applicant for ESU’s added or created by development.
Meter Size General Facility Charge
¾” $5,050.00
1” $12,624.00
11/2 “ $25,248.00
2” $40,397.00
GFC’s for Single Family Residences only: Fee is based on meter size required for domestic demand (typically
¾”). GFC shall not be based on meter upsizing for fire sprinkler system.
Sewer Utility GFC ............................................................. $4,417.00 per ERU
A single family residential development = 1.0 ERU per dwelling unit
A multifamily residential development = .67 ERU per dwelling unit
Applicants for non-residential development shall pay a GFC equal to the ERU determination that is made
by the Public Works Director.
Stormwater Management GFC ......................................... $799.00 per ESU
A single family residential development with up to $5,000 sf impervious surface are = 1.0 ESU
All other construction calculated according to a ratio of 1.0 ESU per 3,000 sq ft of new, replaced or new
plus replaced impervious surface area.
RIGHT-OF-WAY FEES:
Right-of-Way Construction Permit ................................... $300.00 + Inspection Fees
Right-of Way Minor Construction Permit ....................... $100.00 + Inspection Fees
Street Restoration for Water Meter Installation ......... $1,000.00 + Street Cut Penalty Fee if applicable
(Excluding Private Development Projects)
Street Cut Penalty Fee .....................................................$200.00 + ROW Permit Fee
+ Add’l per SQYD charge times overlay cut multiplier
Encroachment Permit ...................................................... $300.00 + Recording Fees
Street Use Permit ..............................................................$100.00 + Bistro Dining Fees if applicable
Bistro Dining Fees ............................................................... $30.00 Annual Fee + Monthly ROW Use Fee
@ $0.50/ SQ FT x 12.84% (leasehold tax)
Alley, Sidewalk, Street Disruption/ Closure Fees .............$200.00 + ROW Permit + Monthly Closure Fees
Closure fees charged for any activity that occupies or closes, sidewalks, parking spaces(s), parking lanes(s) or
other paved area of a street/road for more than 72 hours. Monthly portion of Fee [$ per month] = 1% of
assessed value per square foot of abutting property x right of way area [SF] disrupted/closed. If
disruption/closure affects any portion of the area of a parking space, the area of disruption closure is
calculated based upon the area of a full parking space.
8.2.c
Packet Pg. 166 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
Page 12 of 12
SEWER FEES:
New Commercial & Multi-Family .....................................$200.00 + Inspection Fees
New Single Family .............................................................$100.00 + Inspection Fees
Repair Only (Res, Com & Multi) ........................................$100.00 + Inspection Fees
Sewer Discharge Permit (Pool/ Hot tub) ............................ $50.00
Special Conditions (Grinder Pumps, Ejectors) ..................$200.00 + Side Sewer Fee + Utility Engineer Review
Drainage Permit (Pool, Hot Tub, Jacuzzi) ........................... $50.00
STORMWATER FEES:
Stormwater Permit ...........................................................$300.00 + Engineering Inspection Fees
*Refer also to General Facility Charges
WATER METER FEES:
Meter Size Meter Fee General Facility Charge
Installation of New Service & Meter 3/4” $2,920.00 $5,050.00
1” $2,970.00 $12,624.00
1½” $6,220.00 $25,248.00
2” $6,390.00 $40,397.00
*Refer also to General Facility Charges
SUBDIVISION FEES:
Civil Construction Plan Review
Short Subdivision (4 or less lots) ................................. $2,785.00 + Engineering Inspection Fees
Subdivision (5 or more lots) ........................................ $4,265.00 + Engineering Inspection Fees
GENERAL INSPECTION & REVIEW FEES:
Engineering Inspection Fee .......................................... $100.00/ea
Applies to Single Family, Existing Commercial / Multi-Family & Right of Way Permits
Engineering Inspection Fee .................................................... 3.3% of Value of Improvements
Applies to Civil Site Improvements, such as Subdivisions, Commercial & Multi-Family Permits
Engineering Inspection Fees are charged for each on-site inspection not specifically covered or included
in a separate permit or inspection fee. Fee is charged per inspection and is in addition to the applicable
Building Permit or other permit fees.
Re-Inspection Fee ......................................................... $100.00/ea
Plan Review/ Revision Fee ............................................. $100.00/hr
Utility Engineer Review Fee .......................................... $120.00/hr
Transportation Engineer Review Fee............................ $120.00/hr
Stormwater Engineer Review Fee ................................. $120.00/hr
GFC = General Facility Charge ESU = Equivalent Service Unit
ROW = Right of Way ERU = Equivalent Residential Unit
Refer also to General
Facility Charges
8.2.c
Packet Pg. 167 Attachment: Exhibit 3: 2018 Fee Resolution and Schedule (Development Services Fee Adjustments)
City Council Agenda Item
Meeting Date: 06/12/2018
Budget amendment for LicenseTrak permit system implementation
Staff Lead: Rob Chave / Brian Tuley
Department: Planning Division
Preparer: Rob Chave
Background/History
Implementation of a new permit tracking system (TRAKiT by Superion) began in October 2017 with the
system scheduled to 'go live' in February 2019.
Staff Recommendation
We are seeking the Finance Committee's review and support. This item is proposed to be part of the 2nd
Quarter budget amendments to be considered by the full City Council in July.
Narrative
The City is in the midst of implementing a new electronic permit tracking system (Superion’s TRAKiT
system) to replace an older system that was installed in 2005/6. The new system was funded in both the
2017 and 2018 budgets, and is scheduled to “go live” in February 2019.
The intent has been to include licensing (e.g. business licenses, special event permitting, etc.) in the new
system. Currently, the license portion of the system (LicenseTrak) is scheduled to be implemented in
2019 and is planned to be part of the 2019 budget. However, we have made significant progress this
year in configuring the TRAKiT system to integrate the City Clerk’s licensing processes into the
permitting system, and it would be advantageous to push the licensing implementation schedule
forward into this year so that all permit integration and training on the new system can be accomplished
at the same time. This would be more efficient than implementing the licensing functions separately
later in 2019. In addition, we have received favorable pricing if we acquire the LicenseTrak module this
year instead of waiting for 2019 (a savings of $10,000 has been quoted - see Exhibit 1).
In addition to the benefits noted above, the City received record high permitting fees in 2017, greatly
exceeding projections. Given that the money is available, we would like to proceed with a 2018 budget
amendment of $33,550 to acquire and implement the LicenseTrak module for the TRAKiT permit
system. This would come from ‘ending cash’ acknowledging the high permit revenues received in 2017.
If approved, this will also require an additional ongoing maintenance cost of $3,400 per year, which
would be folded into the IT budget beginning in 2019.
Attachments:
Exhibit 1: Business License Add-On for TRAKiT
8.3
Packet Pg. 168
LicenseTRAK Add-On Pricing
Quote Prepared For:
Quote Number: Q-00005599 Valid Until:
08/13/18 Quote Prepared By:
Robert Chave, Planning Manager Denise Brousseau, Account Executive
City of Edmonds Superion
121 Fifth Ave North 1000 Business Center Dr.
Edmonds, WA, 98020 Lake Mary, FL 32746
(425) 771-0220 Phone: +1 4073044509 Fax:
denise.brousseau@superion.com
Date: 05/15/18
Thank you for your interest in Superion and our software and services solutions. Please review the below quote and feel free to contact Denise Brousseau with any questions.
License Fees & Maintenance
Product Name #Product Code Quantity License Fee Maintenance
TRAKiT9 Regulatory Licensing Suite User License PA-TR-CD-TRAKREGSUITEUL-SW 5 $15,000.00 $3,000.00
TRAKiT Regulatory License Library PA-TR-CD-TRAKREGLIB-SW 1 $2,000.00 $400.00
Total $17,000.00 $3,400.00
Professional Services
Installation & Configuration
Product Name #Product Code Hours Amount
TRAKiT Community Development Installation PA-TR-CD-TRCDIN-PS 2 $350.00
Total $350.00
Development & Conversion
Product Name #Product Code Hours Amount
TRAKiT Community Development -Development PA-TR-CD-TRCDDV-PS 48 $9,600.00
Conversion: Tyler Eden - License PA-TR-CD-LEGDC-PS 36 $7,200.00
Total $16,800.00
Consulting
Add-On Quote
Page 1 of 5
8.3.a
Packet Pg. 169 Attachment: Exhibit 1: Business License Add-On for TRAKiT (Budget amendment for LicenseTrak permit
Product Name #Product Code Hours Amount
TRAKiT Community Development Consulting PA-TR-CD-TRCDCD-PS 40 $6,400.00
Total $6,400.00
Training
Product Name #Product Code Hours Amount
TRAKiT Community Development Training PA-TR-CD-TRCDTR-PS 16 $2,560.00
Total $2,560.00
Project Management
Product Name #Product Code Hours Amount
TRAKiT Community Development Project Management PA-TR-CD-TRCDPM-PS 4 $640.00
Total $640.00
Total Professional Services $26,750.00
Product/Service Amount
License Fees $17,000.00
Professional Services $26,750.00
Subtotal $43,750.00
License/Subscription Fee Discounts $10,200.00
Total $33,550.00
Net Maintenance $3,400.00
See Product notes in the Additional Information Section
Payment terms as follows, unless otherwise notated below for Special Payment Terms by Product:
Summary
Page 2 of 5
8.3.a
Packet Pg. 170 Attachment: Exhibit 1: Business License Add-On for TRAKiT (Budget amendment for LicenseTrak permit
Additional Terms:
Superion is the sole owner of the Source Code, design specifications and associated documentation herein which relate to Superion's licensed programs and which constitute the
proprietary information and trade secrets of Superion and are protected under the terms of the Agreement. If applicable, any code created hereunder will be licensed to Customer
under the terms of the Agreement. There is no testing and acceptance period or warranty for any product or service provided herein.
The date of delivery is the date on which Superion delivers, F.O.B. Superion's place of shipment, the Software licensed programs to Customer.
Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent separately. Travel and living expenses shall be governed by
the Superion Travel and Expense Guidelines.
This Quote constitutes an Amendment to the existing Agreement by and between Superion, as successors to CRW Systems, Inc., and Customer, consenting to such assignment.
Except as otherwise provided herein, all terms and conditions of the existing Agreement shall remain in full force and effect.
License, Project Planning, Project Management, Consulting, Technical Services, Conversion, Third Party Product Software and Hardware Fees are due upon execution of this Quote.
Training fees and Travel & Living expenses are due as incurred monthly. Installation is due upon completion. Custom Modifications, System Change Requests or SOW's for
customization, and Third Party Product Implementation Services fees are due 50% on execution of this Quote and 50% due upon invoice, upon completion. Unless otherwise
provided, other Professional Services are due monthly, as such services are delivered. Additional services, if requested, will be invoiced at then-current rates. Any shipping charges
shown are estimated only and actual shipping charges will be due upon invoice, upon delivery.
Annual Subscription Fee(s): Initial annual subscription fees are due 100% on the Execution Date. The initial annual subscription term for any subscription product(s) listed above
shall commence on the Execution Date of this Agreement and extend for a period of one (1) year. Thereafter, the subscription terms shall automatically renew for successive one
(1) year terms, unless either party gives the other party written notice of non-renewal at least sixty (60) days prior to expiration of the then-current term. The then-current fee will
be specified by Superion in an annual invoice to Customer thirty (30) days prior to the expiration of then-current annual period.
Superion Application Annual Support: Customer is committed to the initial term of Maintenance and Support Services for which the support fee is included in the License fee(s) and
begins upon execution of this Quote and extends for a twelve (12) month period. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the
prior support period. Support fees shown are for the second term of support for which Superion is committed and which shall be due prior to the start of that term. Fees for
subsequent terms of support will be due prior to the start of each term at the then-prevailing rate. Subsequent terms will renew automatically until such time Superion receives
written notice from the Customer thirty (30) days prior to the expiration of the then current term. Notification of non-renewal is required prior to the start of the renewal term.
Customer will be invoiced, and payment is due, upon renewal.
Third Party Product Annual Support Fees: The support fee for the initial annual period is included in the applicable Third Party Product License fees(s) unless otherwise stated.
Subsequent terms invoiced by Superion will renew automatically at then-prevailing rates until such time Superion receives written notice of non-renewal from the Customer ninety
(90) days in advance of the expiration of the then-current term. Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced, and
payment is due, upon renewal. As applicable for certain Third Party Products that are invoiced directly by the third party to Customer, payment terms for any renewal term(s) of
support shall be as provided by the third party to Customer.
Page 3 of 5
8.3.a
Packet Pg. 171 Attachment: Exhibit 1: Business License Add-On for TRAKiT (Budget amendment for LicenseTrak permit
Comments:
Robert Chave, Planning Manager
City of Edmonds
Authorized Signature: _________________________________________Printed Name: ____________________________________
Annual maintenance is not included in any Custom Modification fee above and is not being provided. Customer is responsible for the cost for Superion to retrofit the Modification
into new releases.
Superion's liability for damages to Customer for any cause whatsoever under this Quote, regardless of the form of action, is limited to the total amount of fees paid by Customer
under this Quote. In no event will Superion be liable for any consequential damages.
Superion will be covered at all times during the Term of the Agreement by such insurance as it deems adequate in its reasonable judgment, which shall in any event consist of not
less than the following types and minimum amounts of coverage with a reputable insurance company(ies): (a) commercial general liability insurance covering claims for personal
injury and property damage, with limits of not less than US $1,000,000 per occurrence; (b) commercial crime coverage/fidelity bond insurance, with limits of not less than US
$1,000,000 per occurrence; (c) workers compensation coverage as required by the statutes of the jurisdiction in which the services are being performed covering all personnel
employed by Superion in the performance of their duties who are required to be covered by the statutes of the applicable jurisdiction; and (d) errors and omissions insurance with
a reputable insurance company, with limits of not less than US $5,000,000 per occurrence and aggregate. Upon the reasonable request of Customer, Superion shall furnish
Customer with a certificate of insurance as specified in this Agreement. Maintenance of insurance as specified in this Agreement shall in no way be interpreted as relieving or
increasing Superion's responsibilities or liabilities under this Agreement; and Superion may carry, at its own expense, such additional insurance as it deems necessary, including self-
insurance.
The following quote includes pricing for (5) Concurrent Users for the Business Licenses Module - LicenseTRAK, professional services, (1) forms & report library for the LicenseTRAK module
as well as Data Conversion services hours for the City's Tyler Eden Business License Data.
A 60% License Fee discounts has been applied to the total of the licenses as a courtesy to the City.
Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). Superion makes no representations as to
expected performance, suitability, or the satisfaction of Customer's requirements with respect to the hardware or other third party products specified in this Quote. The return and
refund policy of each individual third party hardware/software supplier shall apply.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a manufacturer
changes any of these respective policies or prices, Superion reserves the right to adjust this proposal to reflect those changes.
Preprinted conditions and all other terms not included in this Quote or in the Agreement, stated on any purchase order or other document submitted hereafter by Customer are of
no force or effect, and the terms and conditions of the Agreement and any amendments thereto shall control unless expressly accepted in writing by Superion to Customer.
Page 4 of 5
8.3.a
Packet Pg. 172 Attachment: Exhibit 1: Business License Add-On for TRAKiT (Budget amendment for LicenseTrak permit
Date: ________________________
Additional Information Section
Product Notes:
TRAKiT9 Regulatory Licensing Suite User License: Includes access to LicenseTRAK in TRAKiT9.
---------------------------
TRAKiT Regulatory License Library: Library includes each of the following forms: -Standard License form -Two (2) standard Renewal License Notices
---------------------------
Page 5 of 5
8.3.a
Packet Pg. 173 Attachment: Exhibit 1: Business License Add-On for TRAKiT (Budget amendment for LicenseTrak permit
City Council Agenda Item
Meeting Date: 06/12/2018
April 2018 Monthly Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Review and move to full council on consent
Narrative
April 2018 Monthly Financial Report
Attachments:
April 2018 Monthly Financial Report
8.4
Packet Pg. 174
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
APRIL 2018
8.4.a
Packet Pg. 175 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
1
Page 1 of 1
Fund
No.Title
2018 Amended
Budget
4/30/2017
Revenues
4/30/2018
Revenues
Amount
Remaining % Received
001 GENERAL FUND 39,484,055$ 10,413,847$ 9,270,240$ 30,213,815$ 23%
009 LEOFF-MEDICAL INS. RESERVE 285,650 3,347 3,313 282,337 1%
011 RISK MANAGEMENT FUND 19,180 6,273 8,590 10,590 45%
012 CONTINGENCY RESERVE FUND 64,750 16,159 51,784 12,966 80%
014 HISTORIC PRESERVATION GIFT FUND 5,170 52 70 5,100 1%
016 BUILDING MAINTENANCE - 211,428 - - 0%
017 MARSH RESTORATION & PRESERVATION FUND 300,000 - 6,850 293,150 2%
018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 - - 250,000 0%
019 EDMONDS OPIOID RESPONSE FUND 250,000 - - 250,000 0%
104 DRUG ENFORCEMENT FUND 130,560 26,973 40,206 90,354 31%
111 STREET FUND 1,784,270 545,591 485,352 1,298,918 27%
112 COMBINED STREET CONST/IMPROVE 1 3,634,203 766,055 1,821,448 1,812,755 50%
117 MUNICIPAL ARTS ACQUIS. FUND 146,200 17,763 14,172 132,028 10%
118 MEMORIAL STREET TREE 400 123 171 229 43%
120 HOTEL/MOTEL TAX REVENUE FUND 87,960 21,773 22,508 65,452 26%
121 EMPLOYEE PARKING PERMIT FUND 25,640 10,693 9,965 15,675 39%
122 YOUTH SCHOLARSHIP FUND 850 176 236 614 28%
123 TOURISM PROMOTIONAL FUND/ARTS 30,520 7,598 13,344 17,176 44%
125 REAL ESTATE EXCISE TAX 2 2 1,446,880 394,968 638,088 808,792 44%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2 1,448,300 395,874 642,818 805,482 44%
127 GIFTS CATALOG FUND 53,810 25,114 38,975 14,835 72%
129 SPECIAL PROJECTS FUND - 263 - - 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 69,191 40,766 139,404 23%
136 PARKS TRUST FUND 3,150 1,043 1,484 1,666 47%
137 CEMETERY MAINTENANCE TRUST FD 33,360 13,838 13,096 20,264 39%
138 SISTER CITY COMMISSION 10,170 2,498 72 10,098 1%
140 BUSINESS IMPROVEMENT DISTRICT - 47,156 49,678 (49,678) 0%
211 L.I.D. FUND CONTROL 14,400 - - 14,400 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0%
332 PARKS CAPITAL CONSTRUCTION FUND 1,621,977 85,852 97,979 1,523,998 6%
411 COMBINED UTILITY OPERATION - 55,222 50,907 (50,907) 0%
421 WATER UTILITY FUND 3 9,660,690 2,502,179 2,723,856 6,936,834 28%
422 STORM UTILITY FUND 3 5,317,996 1,526,045 1,749,858 3,568,138 33%
423 SEWER/WWTP UTILITY FUND 3 11,917,843 3,663,806 3,813,387 8,104,456 32%
424 BOND RESERVE FUND 1,991,530 2 2 1,991,528 0%
511 EQUIPMENT RENTAL FUND 1,624,640 661,270 582,628 1,042,012 36%
512 TECHNOLOGY RENTAL FUND 1,268,390 347,911 424,495 843,895 33%
617 FIREMEN'S PENSION FUND 69,690 1,449 1,996 67,694 3%
83,871,104$ 21,841,528$ 22,618,333$ 61,252,771$ 27%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
3 Differences primarily due to a 9% increase in water, a 10% increase in storm, and a 9.5% increase in sewer base rates in 2018.
1 Differences primarily due to Grant Billings in 2018 for 2017 in an amount of $1.6M; these are adjusted for CAFR purposes.
2 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Tax in March 2018 from the State.
8.4.a
Packet Pg. 176 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
2
Page 1 of 1
Fund
No.Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 44,253,738$ 13,496,549$ 13,366,102$ 30,887,636$ 30%
009 LEOFF-MEDICAL INS. RESERVE 294,270 99,255 151,743 142,527 52%
011 RISK MANAGEMENT FUND - 80,601 - - 0%
012 CONTINGENCY RESERVE FUND 49,584 - - 49,584 0%
014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0%
016 BUILDING MAINTENANCE - 126,697 - - 0%
104 DRUG ENFORCEMENT FUND 103,252 16,128 32,939 70,313 32%
111 STREET FUND 1,856,507 608,763 656,567 1,199,940 35%
112 COMBINED STREET CONST/IMPROVE 3,747,838 333,893 773,281 2,974,557 21%
117 MUNICIPAL ARTS ACQUIS. FUND 183,892 14,067 11,208 172,684 6%
120 HOTEL/MOTEL TAX REVENUE FUND 90,550 22,675 12,349 78,201 14%
121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 0%
122 YOUTH SCHOLARSHIP FUND 1,000 364 731 269 73%
123 TOURISM PROMOTIONAL FUND/ARTS 29,700 5,830 2,141 27,559 7%
125 REAL ESTATE EXCISE TAX 2 2,733,000 378,148 170,585 2,562,415 6%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,435,147 - 26,373 2,408,774 1%
127 GIFTS CATALOG FUND 70,900 361 154 70,746 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 213,509 54,717 64,420 149,089 30%
138 SISTER CITY COMMISSION 10,500 82 372 10,128 4%
140 BUSINESS IMPROVEMENT DISTRICT - 7,765 24,284 (24,284) 0%
211 L.I.D. FUND CONTROL 16,450 - - 16,450 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 - - 708,700 0%
332 PARKS CAPITAL CONSTRUCTION FUND 2,346,881 97,417 49,470 2,297,411 2%
421 WATER UTILITY FUND 13,434,675 1,936,440 2,297,283 11,137,392 17%
422 STORM UTILITY FUND 6,953,660 994,885 944,759 6,008,901 14%
423 SEWER/WWTP UTILITY FUND 14,166,002 2,952,260 2,389,536 11,776,466 17%
424 BOND RESERVE FUND 1,991,520 - - 1,991,520 0%
511 EQUIPMENT RENTAL FUND 1,662,265 709,913 454,663 1,207,602 27%
512 TECHNOLOGY RENTAL FUND 1,335,413 277,784 351,042 984,371 26%
617 FIREMEN'S PENSION FUND 75,218 23,700 27,158 48,060 36%
98,796,451$ 22,238,292$ 21,807,159$ 76,989,292$ 22%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
8.4.a
Packet Pg. 177 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
3
Page 1 of 3
Title
2018 Amended
Budget
4/30/2017
Revenues
4/30/2018
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 5 10,367,860$ 1,663,534$ 791,140$ 9,576,720$ 8%
EMS PROPERTY TAX 5 4,027,540 637,935 302,862 3,724,678 8%
VOTED PROPERTY TAX 2,500 9,148 2,265 235 91%
LOCAL RETAIL SALES/USE TAX 6 7,275,000 2,327,446 2,452,585 4,822,415 34%
NATURAL GAS USE TAX 7,140 4,821 - 7,140 0%
1/10 SALES TAX LOCAL CRIM JUST 730,000 224,909 242,907 487,093 33%
ELECTRIC UTILITY TAX 1,611,600 729,784 714,751 896,849 44%
GAS UTILITY TAX 620,200 372,490 323,194 297,006 52%
SOLID WASTE UTILITY TAX 321,600 88,304 112,891 208,709 35%
WATER UTILITY TAX 1,201,100 351,278 345,412 855,688 29%
SEWER UTILITY TAX 769,800 227,620 252,850 516,950 33%
STORMWATER UTILITY TAX 406,200 132,246 145,689 260,511 36%
T.V. CABLE UTILITY TAX 867,200 289,486 274,463 592,737 32%
TELEPHONE UTILITY TAX 1,093,200 403,189 350,982 742,218 32%
PULLTABS TAX 56,600 27,488 26,597 30,003 47%
AMUSEMENT GAMES 40 - - 40 0%
LEASEHOLD EXCISE TAX 263,600 64,626 68,005 195,595 26%
29,621,180 7,554,305 6,406,593 23,214,587 22%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 250 - 125 125 50%
POLICE - FINGERPRINTING 300 263 200 100 67%
PROF AND OCC LICENSE-TAXI 330 - - 330 0%
AMUSEMENTS 6,330 3,625 3,475 2,855 55%
VENDING MACHINE/CONCESSION 50,000 1,608 879 49,121 2%
FRANCHISE AGREEMENT-COMCAST 721,000 364,826 345,926 375,074 48%
FRANCHISE FEE-EDUCATION/GOVERNMENT 42,600 14,111 13,906 28,694 33%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 105,500 25,768 26,966 78,534 26%
FRANCHISE AGREEMENT-BLACKROCK 18,600 7,511 3,734 14,866 20%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 263,800 - 67,668 196,132 26%
GENERAL BUSINESS LICENSE 121,600 54,758 68,159 53,441 56%
DEV SERV PERMIT SURCHARGE 64,940 22,435 26,795 38,145 41%
NON-RESIDENT BUS LICENSE 69,000 37,650 35,800 33,200 52%
RIGHT OF WAY FRANCHISE FEE 12,000 11,880 50,816 (38,816) 423%
BUILDING STRUCTURE PERMITS 715,600 191,866 211,465 504,135 30%
ANIMAL LICENSES 24,500 9,453 7,775 16,725 32%
STREET AND CURB PERMIT 40,000 9,122 18,358 21,642 46%
OTR NON-BUS LIC/PERMITS 14,500 5,027 6,483 8,017 45%
2,270,850 759,903 888,529 1,382,321 39%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 5,949 - 7,930 0%
TARGET ZERO TEAMS GRANT 4,000 1,030 1,169 2,832 29%
HIGH VISIBILITY ENFORCEMENT 7,100 1,799 2,028 5,072 29%
STATE GRANTS - BUDGET ONLY 18,000 - - 18,000 0%
WATERFRONT ANALYSIS GRANT - 10,000 - - 0%
PUD PRIVILEDGE TAX 198,000 - - 198,000 0%
MVET/SPECIAL DISTRIBUTION 12,790 5,657 5,847 6,943 46%
JUDICIAL SALARY CONTRIBUTION-STATE 16,716 4,179 8,768 7,948 52%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 43,700 20,581 21,184 22,516 48%
MARIJUANA ENFORCEMENT 23,700 - - 23,700 0%
MARIJUANA EXCISE TAX DISTRIBUTION - - 30,559 (30,559) 0%
DUI - CITIES 3,000 3,119 3,050 (50) 102%
LIQUOR EXCISE TAX 203,000 100,033 104,405 98,595 51%
LIQUOR BOARD PROFITS 350,600 86,358 85,480 265,120 24%
MISCELLANEOUS INTERLOCAL REVENUE 2,500 - - 2,500 0%
INTERLOCAL GRANTS - 35,000 - - 0%
VERDANT INTERLOCAL GRANTS 2,000 2,000 5,810 (3,810) 291%
893,036 275,704 268,299 624,737 30%
6 2018 Local Retail Sales/Use Tax revenues are $125,139 higher than 2017 revenues. Please also see pages pages 18 & 19.
5 Decrease in 2018 is temporary; Snohomish County changed to deposit only once a month in 2018 versus twice in 2017.
REVENUES - GENERAL FUNDCITY OF EDMONDS
8.4.a
Packet Pg. 178 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
4
Page 2 of 3
Title
2018 Amended
Budget
4/30/2017
Revenues
4/30/2018
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMENTS 2,500 1,820 1,648 853 66%
ATM SURCHARGE FEES 400 73 88 312 22%
CREDIT CARD FEES 10,000 - 30 9,970 0%
COURT RECORD SERVICES - 2,902 4,564 (4,564) 0%
D/M COURT REC SER 400 117 60 340 15%
WARRANT PREPARATION FEE - - 1,774 (1,774) 0%
IT TIME PAY FEE - - 324 (324) 0%
MUNIC.-DIST. COURT CURR EXPEN 300 86 32 268 11%
SALE MAPS & BOOKS 100 23 14 86 14%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0%
BID SUPPLIES REIMBURSEMENT 600 - - 600 0%
PHOTOCOPIES 1,000 116 274 726 27%
POLICE DISCLOSURE REQUESTS 4,000 1,021 69 3,931 2%
ENGINEERING FEES AND CHARGES 200,000 35,926 53,367 146,633 27%
ELECTION CANDIDATE FILING FEES - - 1,486 (1,486) 0%
SNO-ISLE 78,000 43,937 46,254 31,746 59%
PASSPORTS AND NATURALIZATION FEES 23,000 9,250 7,510 15,490 33%
POLICE SERVICES SPECIAL EVENTS 30,000 - - 30,000 0%
CAMPUS SAFETY-EDM. SCH. DIST.66,280 243 - 66,280 0%
WOODWAY-LAW PROTECTION 60,000 10,527 24,488 35,512 41%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DUI EMERGENCY FIRE SERVICES 100 - - 100 0%
FIRE PROTECTION & EMS FOR DUI - 32 - - 0%
FIRE DISTRICT #1 STATION BILLINGS 50,000 30,505 30,336 19,664 61%
LEGAL SERVICES - - 145 (145) 0%
ADULT PROBATION SERVICE CHARGE 48,600 15,957 18,247 30,353 38%
BOOKING FEES 3,000 1,013 556 2,444 19%
FIRE CONSTRUCTION INSPECTION FEES 15,560 5,507 6,105 9,455 39%
EMERGENCY SERVICE FEES 4,500 1,574 939 3,561 21%
EMS TRANSPORT USER FEE 826,000 231,032 186,348 639,652 23%
FLEX FUEL PAYMENTS FROM STATIONS 2,500 659 1,245 1,255 50%
ANIMAL CONTROL SHELTER 250 15 - 250 0%
ZONING/SUBDIVISION FEE 80,250 27,723 60,092 20,158 75%
PLAN CHECKING FEES 443,000 143,234 121,752 321,248 27%
FIRE PLAN CHECK FEES 8,000 2,935 3,690 4,310 46%
PLANNING 1% INSPECTION FEE 1,600 - - 1,600 0%
S.E.P.A. REVIEW 5,000 4,020 4,690 310 94%
CRITICAL AREA STUDY 14,000 4,340 6,500 7,500 46%
DV COORDINATOR SERVICES 11,460 3,820 3,935 7,525 34%
GYM AND WEIGHTROOM FEES 12,000 5,618 5,968 6,032 50%
LOCKER FEES - 15 - - 0%
PROGRAM FEES 910,100 411,731 399,865 510,235 44%
TAXABLE RECREATION ACTIVITIES 1,300 562 235 1,065 18%
WINTER MARKET REGISTRATION FEES 5,000 - - 5,000 0%
BIRD FEST REGISTRATION FEES 1,250 - - 1,250 0%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,043,950 522,241 322,879 1,721,071 16%
4,990,600 1,518,574 1,315,508 3,675,092 26%
CITY OF EDMONDS
REVENUES - GENERAL FUND
8.4.a
Packet Pg. 179 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
5
Page 3 of 3
Title
2018 Amended
Budget
4/30/2017
Revenues
4/30/2018
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 5,000 1,767 2,960 2,040 59%
TRAFFIC INFRACTION PENALTIES 215,000 73,960 95,809 119,191 45%
NC TRAFFIC INFRACTION 34,000 11,081 12,560 21,440 37%
CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 6,945 12,711 7,989 61%
NON-TRAFFIC INFRACTION PENALTIES 400 400 3,300 (2,900) 825%
OTHER INFRACTIONS '04 3,400 1,052 337 3,063 10%
PARKING INFRACTION PENALTIES 48,000 17,154 51,988 (3,988) 108%
PARK/INDDISZONE 2,600 1,183 418 2,182 16%
DWI PENALTIES 6,000 2,872 2,607 3,393 43%
DUI - DP ACCT 2,000 686 309 1,691 15%
CRIM CNV FEE DUI 200 84 37 163 18%
DUI - DP FEE - - 270 (270) 0%
OTHER CRIMINAL TRAF MISDEM PEN 135 93 69 66 51%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 13,215 9,729 26,271 27%
CRIMINAL CONVICTION FEE CT 2,600 1,031 1,113 1,487 43%
CRIM CONV FEE CT 1,600 616 396 1,204 25%
OTHER NON-TRAF MISDEMEANOR PEN 100 32 - 100 0%
OTHER NON TRAFFIC MISD. 8/03 9,300 5,149 4,472 4,828 48%
COURT DV PENALTY ASSESSMENT 600 190 279 321 46%
CRIMINAL CONVICTION FEE CN 1,100 256 578 522 53%
CRIM CONV FEE CN 500 149 197 303 39%
CRIMINAL COSTS-RECOUPMENTS - 3,136 - - 0%
PUBLIC DEFENSE RECOUPMENT 18,500 6,632 6,355 12,145 34%
CREDIT CARD FEE 6,000 3,034 4,004 1,996 67%
COURT COST RECOUPMENT 5,000 - 3,050 1,950 61%
COURT INTERPRETER COSTS - 188 - - 0%
BUS. LICENSE PERMIT PENALTY 11,000 7,080 9,110 1,890 83%
MISC FINES AND PENALTIES 2,000 1,200 - 2,000 0%431,735 159,182 222,658 209,077 52%
MISCELLANEOUS:
INVESTMENT INTEREST 156,840 33,075 49,954 106,886 32%
INTEREST ON COUNTY TAXES 7,130 1,923 3,352 3,778 47%
INTEREST - COURT COLLECTIONS 6,500 1,676 3,415 3,085 53%
PARKING 15,600 5,529 3,611 11,989 23%
SPACE/FACILITIES RENTALS 147,000 20,484 31,425 115,575 21%
BRACKET ROOM RENTAL 5,000 1,880 900 4,100 18%
LEASES LONG-TERM 185,000 61,639 65,127 119,873 35%
OTHER RENTS & USE CHARGES 2,400 - - 2,400 0%
DONATION/CONTRIBUTION - - 1,281 (1,281) 0%
PARKS DONATIONS 4,350 3,300 2,880 1,470 66%
BIRD FEST CONTRIBUTIONS 1,500 30 210 1,290 14%
VOLUNTEER PICNIC CONTRIBUTIONS 1,000 - - 1,000 0%
POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0%
SALE OF JUNK/SALVAGE 300 254 58 242 19%
SALES OF UNCLAIM PROPERTY 3,000 608 738 2,262 25%
CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0%
OTHER JUDGEMENT/SETTLEMENT 2,000 7 - 2,000 0%
POLICE JUDGMENTS/RESTITUTION 200 56 30 170 15%
CASHIER'S OVERAGES/SHORTAGES - 28 23 (23) 0%
OTHER MISC REVENUES 652,000 5,327 2,289 649,711 0%
SMALL OVERPAYMENT 30 10 27 3 89%
NSF FEES - PARKS & REC 120 - - 120 0%
NSF FEES - MUNICIPAL COURT 300 84 80 220 27%
NSF FEES - POLICE - 60 - - 0%
US BANK REBATE 7,500 3,066 3,254 4,246 43%
1,200,770 139,037 168,652 1,032,118 14%
TRANSFERS-IN:
INSURANCE RECOVERIES - 7,143 - - 0%
INTERFUND TRANSFER FROM FUND 012 49,584 - - 49,584 0%
TRANSFER FROM FUND 127 26,300 - - 26,300 0%
75,884 7,143 - 75,884 0%
TOTAL GENERAL FUND REVENUE 39,484,055$ 10,413,847$ 9,270,240$ 30,213,815$ 23%
REVENUES - GENERAL FUND
CITY OF EDMONDS
8.4.a
Packet Pg. 180 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
6
Page 1 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 15,510,346$ 4,596,400$ 4,716,708$ 10,793,638$ 30%
OVERTIME 493,580 158,347 205,604 287,976 42%
HOLIDAY BUY BACK 243,389 1,324 - 243,389 0%
BENEFITS 6,171,380 1,772,514 1,858,548 4,312,832 30%
UNIFORMS 88,785 19,652 28,750 60,035 32%
SUPPLIES 368,580 101,385 118,659 249,921 32%
SMALL EQUIPMENT 56,160 18,568 15,773 40,387 28%
PROFESSIONAL SERVICES 3,911,435 767,232 699,473 3,211,962 18%
COMMUNICATIONS 166,585 43,112 40,641 125,944 24%
TRAVEL 55,330 8,439 9,723 45,607 18%
EXCISE TAXES 6,500 - 740 5,760 11%
ADVERTISING - 1,305 - - 0%
RENTAL/LEASE 1,988,447 570,605 652,861 1,335,586 33%
INSURANCE 624,530 616,495 437,253 187,277 70%
UTILITIES 457,800 140,815 152,534 305,266 33%
REPAIRS & MAINTENANCE 590,713 121,314 116,774 473,939 20%
MISCELLANEOUS 517,497 123,735 153,669 363,828 30%
INTERGOVERNMENTAL SERVICES 9,857,590 4,381,798 3,819,451 6,038,139 39%
INTERGOVERNMENTAL PAYMENTS 695,000 - 305,715 389,285 44%
INTERFUND SUBSIDIES 1,863,370 45,000 - 1,863,370 0%
LAND 200,000 - - 200,000 0%
BUILDINGS 60,000 - - 60,000 0%
MACHINERY/EQUIPMENT 128,721 8,511 33,227 95,494 26%
GENERAL OBLIGATION BOND PRINCIPAL 176,340 - - 176,340 0%
OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 21,160 - - 21,160 0%44,253,738$ 13,496,549$ 13,366,102$ 30,887,636$ 30%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 184,000$ 71,108$ 73,262$ 110,738$ 40%
PENSION AND DISABILITY PAYMENTS 102,990 27,748 76,281 26,709 74%
PROFESSIONAL SERVICES 7,000 - 1,800 5,200 26%
MISCELLANEOUS 280 400 400 (120) 143%
294,270$ 99,255$ 151,743$ 142,527$ 52%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS -$ 80,601$ -$ -$ 0%
-$ 80,601$ -$ -$ 0%
CONTINGENCY RESERVE FUND (012)
INTERFUND SUBSIDIES 49,584$ -$ -$ 49,584$ 0%
49,584$ -$ -$ 49,584$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 200 - - 200 0%
MISCELLANEOUS 5,100 - - 5,100 0%
5,400$ -$ -$ 5,400$ 0%
BUILDING MAINTENANCE SUBFUND (016)
PROFESSIONAL SERVICES -$ 17,293$ -$ -$ 0%
REPAIR & MAINTENANCE - 50,764 - - 0%
CONSTRUCTION PROJECTS 58,640 - - 0%
-$ 126,697$ -$ -$ 0%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000$ 555$ -$ 3,000$ 0%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,230 534 - 2,230 0%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 5,000 - 20,000 0%
INTERGOVERNMENTAL SERVICES 72,222 10,038 32,939 39,283 46%
103,252$ 16,128$ 32,939$ 70,313$ 32%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
8.4.a
Packet Pg. 181 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
7
Page 2 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 551,495$ 178,493$ 167,117$ 384,378$ 30%
OVERTIME 24,400 11,005 8,713 15,687 36%
BENEFITS 286,892 89,795 87,067 199,825 30%
UNIFORMS 6,000 3,667 3,062 2,938 51%
SUPPLIES 310,000 64,321 80,107 229,893 26%
SMALL EQUIPMENT 20,000 329 - 20,000 0%
PROFESSIONAL SERVICES 16,050 8,548 4,622 11,428 29%
COMMUNICATIONS 4,500 2,252 2,466 2,034 55%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 187,150 59,789 61,877 125,273 33%
INSURANCE 113,230 110,508 156,645 (43,415) 138%
UTILITIES 273,170 68,223 73,149 200,021 27%
REPAIRS & MAINTENANCE 45,000 11,000 11,038 33,962 25%
MISCELLANEOUS 8,000 827 704 7,296 9%
INTERGOVERNMENTAL SERVICES 5,000 5 - 5,000 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,970 - - 3,970 0%
INTEREST 650 - - 650 0%
1,856,507$ 608,763$ 656,567$ 1,199,940$ 35%
COMBINED STREET CONST/IMPROVE (112)
SALARIES AND WAGES -$ -$ 2,577$ (2,577)$ 0%
BENEFITS - - 2,100 (2,100) 0%
PROFESSIONAL SERVICES 353,118 232,069 3,044 350,074 1%
REPAIRS & MAINTENANCE 300,000 33,962 - 300,000 0%
INTERFUND SUBSIDIES 47,910 - - 47,910 0%
LAND 25,000 - - 25,000 0%
CONSTRUCTION PROJECTS 2,946,900 67,862 765,561 2,181,339 26%
INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0%
INTEREST 2,690 - - 2,690 0%
3,747,838$ 333,893$ 773,281$ 2,974,557$ 21%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,900$ 46$ 18$ 4,882$ 0%
SMALL EQUIPMENT 1,700 - - 1,700 0%
PROFESSIONAL SERVICES 168,312 12,217 9,553 158,759 6%
TRAVEL 80 11 9 71 11%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,600 1,793 1,628 4,972 25%
183,892$ 14,067$ 11,208$ 172,684$ 6%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 86,300$ 22,675$ 12,349$ 73,951$ 14%
MISCELLANEOUS 250 - - 250 0%
INTERFUND SUBSIDIES 4,000 - - 4,000 0%
90,550$ 22,675$ 12,349$ 78,201$ 14%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,790$ -$ -$ 1,790$ 0%
PROFESSIONAL SERVICES 25,090 - - 25,090 0%
26,880$ -$ -$ 26,880$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 1,000$ 364$ 731$ 269$ 73%
1,000$ 364$ 731$ 269$ 73%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES 28,200$ 5,830$ 2,141$ 26,059$ 8%
MISCELLANEOUS 1,500 - - 1,500 0%
29,700$ 5,830$ 2,141$ 27,559$ 7%
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 21,000$ 34,734$ 28,375$ (7,375)$ 135%
PROFESSIONAL SERVICES 65,040 66,073 23,722 41,318 36%
UTILITIES - 1,649 - - 0%
REPAIRS & MAINTENANCE 600,000 - - 600,000 0%
BUILDINGS 150,000 - - 150,000 0%
CONSTRUCTION PROJECTS 1,896,960 275,692 118,488 1,778,472 6%
2,733,000$ 378,148$ 170,585$ 2,562,415$ 6%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.4.a
Packet Pg. 182 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
8
Page 3 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
PROFESSIONAL SERVICES 160,555$ -$ 26,124$ 134,431$ 16%
REPAIRS & MAINTENANCE 1,031,762 - - 1,031,762 0%
INTERFUND SUBSIDIES 135,130 - - 135,130 0%
CONSTRUCTION PROJECTS 1,080,850 - 248 1,080,602 0%
GENERAL OBLIGATION BONDS 23,100 - - 23,100 0%
INTEREST 3,750 - - 3,750 0%
2,435,147$ -$ 26,373$ 2,408,774$ 1%
GIFTS CATALOG FUND (127)
SUPPLIES 37,500$ 361$ -$ 37,500$ 0%
PROFESSIONAL SERVICES 6,500 - - 6,500 0%
MISCELLANEOUS 600 - 154 446 26%
INTERFUND SUBSIDIES 26,300 - - 26,300 0%
70,900$ 361$ 154$ 70,746$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 91,711$ 25,030$ 24,657$ 67,054$ 27%
OVERTIME 3,500 1,610 832 2,668 24%
BENEFITS 38,253 11,703 11,303 26,950 30%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 22,995 740 14,370 8,625 62%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 3,261 5,792 14,208 29%
PROFESSIONAL SERVICES 4,200 4,635 352 3,848 8%
COMMUNICATIONS 1,410 434 524 886 37%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 11,640 3,597 3,880 7,760 33%
UTILITIES 3,800 1,158 1,373 2,427 36%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 14,000 2,548 1,336 12,664 10%
213,509$ 54,717$ 64,420$ 149,089$ 30%
SISTER CITY COMMISSION (138)
SUPPLIES 1,500$ 82$ 27$ 1,473$ 2%
TRAVEL 4,500 - - 4,500 0%
MISCELLANEOUS 4,500 - 345 4,155 8%
10,500$ 82$ 372$ 10,128$ 4%
BUSINESS IMPROVEMENT DISTRICT FUND (140)
SUPPLIES -$ 90$ 73$ (73)$ 0%
PROFESSIONAL SERVICES - 7,526 23,371 (23,371) 0%
MISCELLANEOUS - 150 840 (840) 0%-$ 7,765$ 24,284$ (24,284)$ 0%
LID FUND CONTROL (211)
INTERFUND SUBSIDIES 16,450$ -$ -$ 16,450$ 0%
16,450$ -$ -$ 16,450$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 589,630$ -$ -$ 589,630$ 0%
INTEREST 118,580 - - 118,580 0%
OTHER INTEREST & DEBT SERVICE COSTS 490 - - 490 0%
708,700$ -$ -$ 708,700$ 0%
PARKS CONSTRUCTION FUND (332)
PROFESSIONAL SERVICES 7,160$ 19,740$ -$ 7,160$ 0%
INTERFUND SUBSIDIES 200,000 - - 200,000 0%
CONSTRUCTION PROJECTS 2,139,721 77,677 49,470 2,090,251 2%
2,346,881$ 97,417$ 49,470$ 2,297,411$ 2%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.4.a
Packet Pg. 183 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
9
Page 4 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
WATER FUND (421)
SALARIES AND WAGES 828,440$ 254,677$ 242,954$ 585,486$ 29%
OVERTIME 24,000 9,022 6,027 17,973 25%
BENEFITS 392,984 115,587 104,600 288,384 27%
UNIFORMS 4,000 3,623 2,222 1,778 56%
SUPPLIES 220,000 49,553 27,124 192,876 12%
FUEL CONSUMED - - 70 (70) 0%
WATER PURCHASED FOR RESALE 1,800,000 411,986 439,137 1,360,863 24%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 78,586 33,630 136,370 20%
SMALL EQUIPMENT 11,000 1,730 1,473 9,527 13%
PROFESSIONAL SERVICES 836,294 361,138 109,261 727,033 13%
COMMUNICATIONS 30,000 7,749 9,203 20,797 31%
TRAVEL 200 - - 200 0%
EXCISE TAXES 400,000 112,072 135,402 264,598 34%
RENTAL/LEASE 144,907 47,973 47,850 97,057 33%
INSURANCE 56,050 58,214 56,738 (688) 101%
UTILITIES 35,000 9,278 9,388 25,612 27%
REPAIRS & MAINTENANCE 239,500 18,290 14,141 225,359 6%
MISCELLANEOUS 84,785 32,765 37,859 46,926 45%
INTERGOVERNMENTAL SERVICES 30,000 12,918 8,768 21,232 29%
INTERFUND TAXES 1,209,700 351,278 345,412 864,288 29%
INTERFUND SUBSIDIES 644,620 - - 644,620 0%
MACHINERY/EQUIPMENT 15,000 - - 15,000 0%
CONSTRUCTION PROJECTS 5,648,935 - 666,024 4,982,911 12%
GENERAL OBLIGATION BONDS 2,670 - - 2,670 0%
REVENUE BONDS 344,650 - - 344,650 0%
INTERGOVERNMENTAL LOANS 25,840 - - 25,840 0%
INTEREST 236,100 - - 236,100 0%
13,434,675$ 1,936,440$ 2,297,283$ 11,137,392$ 17%
STORM FUND (422)
SALARIES AND WAGES 677,138$ 207,450$ 217,064$ 460,074$ 32%
OVERTIME 6,000 5,147 2,896 3,104 48%
BENEFITS 356,297 98,453 110,357 245,940 31%
UNIFORMS 6,500 3,617 4,629 1,871 71%
SUPPLIES 46,000 15,980 12,432 33,568 27%
SMALL EQUIPMENT 4,000 5,086 74 3,926 2%
PROFESSIONAL SERVICES 686,923 240,213 83,525 603,398 12%
COMMUNICATIONS 3,200 1,725 1,634 1,566 51%
TRAVEL 4,300 - - 4,300 0%
EXCISE TAXES 55,000 26,579 23,688 31,312 43%
RENTAL/LEASE 250,767 86,859 82,176 168,591 33%
INSURANCE 71,540 72,028 178,798 (107,258) 250%
UTILITES 10,500 3,408 3,471 7,029 33%
REPAIR & MAINTENANCE 15,000 13,505 9,490 5,510 63%
MISCELLANEOUS 88,500 28,872 32,240 56,260 36%
INTERGOVERNMENTAL SERVICES 150,000 17,067 18,375 131,625 12%
INTERFUND TAXES AND OPERATING ASSESSMENT 406,100 132,246 145,689 260,411 36%
INTERFUND SUBSIDIES 298,500 - - 298,500 0%
MACHINERY/EQUIPMENT 315,000 - - 315,000 0%
CONSTRUCTION PROJECTS 3,074,815 36,649 18,222 3,056,593 1%
GENERAL OBLIGATION BONDS 97,320 - - 97,320 0%
REVENUE BONDS 168,360 - - 168,360 0%
INTERGOVERNMENTAL LOANS 32,070 - - 32,070 0%
INTEREST 129,830 - - 129,830 0%
6,953,660$ 994,885$ 944,759$ 6,008,901$ 14%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
8.4.a
Packet Pg. 184 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
10
Page 5 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
SEWER FUND (423)
SALARIES AND WAGES 1,793,854$ 562,979$ 554,317$ 1,239,537$ 31%
OVERTIME 95,000 31,784 29,611 65,389 31%
BENEFITS 821,233 251,492 246,725 574,508 30%
UNIFORMS 9,500 6,394 4,882 4,618 51%
SUPPLIES 432,200 58,579 84,995 347,205 20%
FUEL CONSUMED 80,000 27,821 19,419 60,581 24%
SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0%
SMALL EQUIPMENT 50,000 5,745 16,506 33,494 33%
PROFESSIONAL SERVICES 1,307,274 485,848 233,982 1,073,292 18%
COMMUNICATIONS 43,000 10,857 14,760 28,240 34%
TRAVEL 5,000 - 2,122 2,878 42%
EXCISE TAXES 200,000 67,373 71,477 128,523 36%
RENTAL/LEASE 310,809 101,403 102,174 208,635 33%
INSURANCE 109,270 115,442 117,717 (8,447) 108%
UTILITIES 1,217,860 275,224 234,539 983,321 19%
REPAIR & MAINTENANCE 340,000 58,667 107,759 232,241 32%
MISCELLANEOUS 105,450 47,370 37,455 67,995 36%
INTERGOVERNMENTAL SERVICES 168,000 42,213 37,612 130,388 22%
INTERFUND TAXES AND OPERATING ASSESSMENT 763,000 227,620 252,850 510,150 33%
INTERFUND SUBSIDIES 1,678,327 - - 1,678,327 0%
MACHINERY/EQUIPMENT 85,000 - 23,674 61,326 28%
CONSTRUCTION PROJECTS 4,068,435 555,166 176,677 3,891,758 4%
GENERAL OBLIGATION BONDS 148,140 - - 148,140 0%
REVENUE BONDS 77,010 - - 77,010 0%
INTERGOVERNMENTAL LOANS 171,890 13,725 14,045 157,845 8%
INTEREST 81,750 3,739 3,557 78,193 4%
OTHER INTEREST & DEBT SERVICE COSTS - 2,821 2,683 (2,683) 0%
14,166,002$ 2,952,260$ 2,389,536$ 11,776,466$ 17%
BOND RESERVE FUND (424)
REVENUE BONDS 710,020$ -$ -$ 710,020$ 0%
INTEREST 1,281,500 - - 1,281,500 0%
1,991,520$ -$ -$ 1,991,520$ 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.4.a
Packet Pg. 185 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
11
Page 6 of 6
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 250,519$ 79,548$ 82,036$ 168,483$ 33%
OVERTIME 2,000 - - 2,000 0%
BENEFITS 114,956 34,830 35,519 79,437 31%
UNIFORMS 1,000 488 723 277 72%
SUPPLIES 110,000 19,783 24,028 85,972 22%
FUEL CONSUMED 1,000 - - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 57,701 57,078 210,922 21%
SMALL EQUIPMENT 58,000 652 1,356 56,644 2%
PROFESSIONAL SERVICES 44,000 567 2,189 41,811 5%
COMMUNICATIONS 3,000 666 742 2,258 25%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 9,780 5,022 3,147 6,633 32%
INSURANCE 29,010 26,351 29,464 (454) 102%
UTILITIES 14,000 4,745 5,319 8,681 38%
REPAIRS & MAINTENANCE 60,000 15,079 8,036 51,964 13%
MISCELLANEOUS 12,000 990 1,516 10,484 13%
INTERGOVERNMENTAL SERVICES 2,500 8 - 2,500 0%
MACHINERY/EQUIPMENT 681,500 463,482 203,510 477,990 30%
1,662,265$ 709,913$ 454,663$ 1,207,602$ 27%
TECHNOLOGY RENTAL FUND (512)
SALARIES AND WAGES 283,742$ 92,573$ 93,110$ 190,632$ 33%
OVERTIME 2,000 30 997 1,003 50%
BENEFITS 98,101 30,500 31,140 66,961 32%
SUPPLIES 5,000 10,630 1,573 3,427 31%
SMALL EQUIPMENT 300,000 6,098 84,163 215,837 28%
PROFESSIONAL SERVICES 203,300 14,790 1,019 202,281 1%
COMMUNICATIONS 58,770 16,483 14,143 44,627 24%
TRAVEL 1,500 380 - 1,500 0%
RENTAL/LEASE 6,810 1,934 1,589 5,221 23%
REPAIRS & MAINTENANCE 315,190 97,274 116,330 198,860 37%
MISCELLANEOUS 5,000 7,092 6,978 (1,978) 140%
MACHINERY/EQUIPMENT 56,000 - - 56,000 0%
1,335,413$ 277,784$ 351,042$ 984,371$ 26%
FIREMEN'S PENSION FUND (617)
BENEFITS 23,000$ 8,879$ 9,969$ 13,031$ 43%
PENSION AND DISABILITY PAYMENTS 51,018 14,820 16,919 34,099 33%
PROFESSIONAL SERVICES 1,200 - 270 930 23%
75,218$ 23,700$ 27,158$ 48,060$ 36%
TOTAL EXPENDITURE ALL FUNDS 98,796,451$ 22,238,292$ 21,807,159$ 76,989,292$ 22%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.4.a
Packet Pg. 186 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
12
Page 1 of 1
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 580,919$ 93,544$ 93,044$ 487,875$ 16%
OFFICE OF MAYOR 297,088 91,090 97,145 199,943 33%
HUMAN RESOURCES 477,314 122,632 140,435 336,879 29%
MUNICIPAL COURT 1,105,852 330,859 326,606 779,246 30%
CITY CLERK 694,248 232,085 222,183 472,065 32%
FINANCE 1,237,786 364,229 383,670 854,116 31%
CITY ATTORNEY 847,480 265,386 252,179 595,301 30%
NON-DEPARTMENTAL 14,260,547 5,263,262 4,704,813 9,555,734 33%
POLICE SERVICES 11,294,351 3,219,838 3,581,604 7,712,747 32%
COMMUNITY SERVICES/ECONOMIC DEV.590,461 168,847 179,612 410,849 30%
DEVELOPMENT SERVICES 3,284,600 831,603 817,737 2,466,863 25%
PARKS & RECREATION 4,368,100 1,110,332 1,159,777 3,208,323 27%
PUBLIC WORKS 3,114,829 874,183 848,683 2,266,146 27%
FACILITIES MAINTENANCE 2,100,163 528,660 558,614 1,541,549 27%
44,253,738$ 13,496,549$ 13,366,102$ 30,887,636$ 30%
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 13,434,675$ 1,936,440$ 2,297,283$ 11,137,392$ 17%
STORM UTILITY FUND 6,953,660 994,885 944,759 6,008,901 14%
SEWER/WWTP UTILITY FUND 14,166,002 2,952,260 2,389,536 11,776,466 17%
BOND RESERVE FUND 1,991,520 - - 1,991,520 0%
36,545,857$ 5,883,585$ 5,631,578$ 30,914,279$ 15%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
8.4.a
Packet Pg. 187 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
13
Page 1 of 4
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 169,808$ 51,408$ 52,238$ 117,570$ 31%
OVERTIME 1,000 - - 1,000 0%
BENEFITS 119,687 33,949 30,449 89,238 25%
SUPPLIES 2,000 527 94 1,906 5%
PROFESSIONAL SERVICES 237,160 1,644 200 236,960 0%
COMMUNICATIONS 3,000 900 1,200 1,800 40%
TRAVEL 6,700 45 325 6,375 5%
RENTAL/LEASE 16,064 2,860 5,441 10,623 34%
REPAIRS/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,000 2,211 3,097 21,903 12%
580,919$ 93,544$ 93,044$ 487,875$ 16%
OFFICE OF MAYOR
SALARIES 208,326$ 67,449$ 70,102$ 138,224$ 34%
BENEFITS 53,611 16,378 16,664 36,947 31%
SUPPLIES 1,500 171 167 1,333 11%
PROFESSIONAL SERVICES 2,000 1,582 165 1,835 8%
COMMUNICATION 1,400 381 749 651 54%
TRAVEL 4,000 516 260 3,740 7%
RENTAL/LEASE 21,801 3,842 6,959 14,842 32%
MISCELLANEOUS 4,450 769 2,077 2,373 47%
297,088$ 91,090$ 97,145$ 199,943$ 33%
HUMAN RESOURCES
SALARIES 249,577$ 76,100$ 76,406$ 173,171$ 31%
OVERTIME - 369 - - 0%
BENEFITS 84,882 25,509 29,082 55,800 34%
SUPPLIES 2,300 236 94 2,206 4%
SMALL EQUIPMENT 300 - - 300 0%
PROFESSIONAL SERVICES 78,000 5,265 16,476 61,524 21%
COMMUNICATIONS 700 305 403 297 58%
TRAVEL 1,000 - 724 276 72%
RENTAL/LEASE 25,525 7,635 8,739 16,786 34%
REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93%
MISCELLANEOUS 27,180 156 1,186 25,994 4%
477,314$ 122,632$ 140,435$ 336,879$ 29%
MUNICIPAL COURT
SALARIES 587,898$ 202,595$ 189,599$ 398,299$ 32%
OVERTIME 800 14 - 800 0%
BENEFITS 245,141 76,300 75,225 169,916 31%
SUPPLIES 9,600 3,075 3,326 6,274 35%
SMALL EQUIPMENT 1,000 116 - 1,000 0%
PROFESSIONAL SERVICES 91,925 27,320 23,350 68,575 25%
COMMUNICATIONS 2,700 625 810 1,890 30%
TRAVEL 6,500 98 515 5,985 8%
RENTAL/LEASE 71,204 13,207 24,164 47,040 34%
REPAIR/MAINTENANCE 4,263 451 - 4,263 0%
MISCELLANEOUS 14,000 7,059 9,618 4,382 69%
MACHINERY/EQUIPMENT 70,821 - - 70,821 0%
1,105,852$ 330,859$ 326,606$ 779,246$ 30%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
8.4.a
Packet Pg. 188 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
14
Page 2 of 4
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 342,766$ 108,875$ 113,994$ 228,772$ 33%
BENEFITS 162,547 48,863 50,287 112,260 31%
SUPPLIES 10,240 1,907 1,490 8,750 15%
PROFESSIONAL SERVICES 28,310 11,097 6,103 22,207 22%
COMMUNICATIONS 50,000 10,266 8,322 41,678 17%
TRAVEL 1,000 315 437 563 44%
RENTAL/LEASE 64,305 19,586 19,636 44,669 31%
REPAIRS & MAINTENANCE 31,080 28,042 19,501 11,579 63%
MISCELLANEOUS 4,000 3,133 2,414 1,586 60%
694,248$ 232,085$ 222,183$ 472,065$ 32%
FINANCE
SALARIES 821,066$ 229,308$ 240,450$ 580,616$ 29%
OVERTIME 4,500 - - 4,500 0%
BENEFITS 284,724 72,781 77,113 207,611 27%
SUPPLIES 7,350 1,821 1,118 6,232 15%
SMALL EQUIPMENT 5,400 906 3,831 1,569 71%
PROFESSIONAL SERVICES 9,300 6,613 5 9,295 0%
COMMUNICATIONS 2,000 491 443 1,557 22%
TRAVEL 3,100 318 1,224 1,876 39%
RENTAL/LEASE 48,146 10,830 16,374 31,773 34%
REPAIR/MAINTENANCE 38,500 40,372 41,121 (2,621) 107%MISCELLANEOUS 13,700 790 1,992 11,708 15%
1,237,786$ 364,229$ 383,670$ 854,116$ 31%
CITY ATTORNEY
PROFESSIONAL SERVICES 847,480$ 265,386$ 252,179$ 595,301$ 30%
847,480$ 265,386$ 252,179$ 595,301$ 30%
NON-DEPARTMENTAL
BENEFITS - UNEMPLOYMENT -$ 315$ 2,370$ (2,370)$ 0%
SUPPLIES 5,000 328 541 4,459 11%
PROFESSIONAL SERVICES 717,430 171,244 130,737 586,693 18%
EXCISE TAXES 6,500 1,305 740 5,760 11%
RENTAL/LEASE 10,307 5,893 3,673 6,634 36%
INSURANCE 624,530 616,495 437,253 187,277 70%
MISCELLANEOUS 164,070 48,962 48,205 115,865 29%
INTERGOVT SERVICES 9,776,340 4,373,720 3,775,579 6,000,761 39%
ECA LOAN PAYMENT 695,000 - 305,715 389,285 44%
INTERFUND SUBSIDIES 1,863,370 45,000 - 1,863,370 0%
LAND 200,000 - - 200,000 0%
GENERAL OBLIGATION BOND 176,340 - - 176,340 0%
INTEREST ON LONG-TERM DEBT 21,160 - - 21,160 0%
FISCAL AGENT FEES 500 - - 500 0%
14,260,547$ 5,263,262$ 4,704,813$ 9,555,734$ 33%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.4.a
Packet Pg. 189 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
15
Page 3 of 4
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 6,560,766$ 1,918,103$ 2,053,984$ 4,506,782$ 31%
OVERTIME 463,280 150,498 190,542 272,738 41%
HOLIDAY BUYBACK 243,389 1,324 - 243,389 0%
BENEFITS 2,543,628 744,343 820,011 1,723,617 32%
UNIFORMS 78,650 15,399 24,092 54,558 31%
SUPPLIES 86,500 19,798 30,081 56,419 35%
SMALL EQUIPMENT 28,610 9,304 8,281 20,329 29%
PROFESSIONAL SERVICES 123,420 30,914 37,135 86,285 30%
COMMUNICATIONS 32,000 10,157 12,874 19,126 40%
TRAVEL 19,310 4,465 4,197 15,113 22%
RENTAL/LEASE 984,878 280,458 326,938 657,940 33%
REPAIR/MAINTENANCE 15,120 2,255 3,566 11,554 24%
MISCELLANEOUS 46,350 16,232 36,675 9,675 79%
INTERGOVTL SERVICES 10,550 8,078 - 10,550 0%
MACHINERY/EQUIPMENT 57,900 8,511 33,227 24,673 57%
11,294,351$ 3,219,838$ 3,581,604$ 7,712,747$ 32%
COMMUNITY SERVICES/ECON DEV.
SALARIES 238,449$ 77,072$ 78,587$ 159,862$ 33%
BENEFITS 76,571 23,612 24,725 51,846 32%
SUPPLIES 7,000 7,011 5,694 1,306 81%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 240,400 56,327 63,183 177,217 26%
COMMUNICATIONS 1,490 320 398 1,092 27%
TRAVEL 2,000 116 - 2,000 0%
RENTAL/LEASE 13,751 3,257 4,037 9,714 29%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 9,500 1,132 2,988 6,512 31%
590,461$ 168,847$ 179,612$ 410,849$ 30%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,623,298$ 472,266$ 476,471$ 1,146,827$ 29%
OVERTIME 1,300 3,714 7,096 (5,796) 546%
BENEFITS 625,023 171,001 180,193 444,830 29%
UNIFORMS 500 - - 500 0%
SUPPLIES 16,100 4,072 3,575 12,525 22%
SMALL EQUIPMENT 6,100 3,239 842 5,258 14%
PROFESSIONAL SERVICES 756,410 114,955 83,508 672,902 11%
COMMUNICATIONS 9,000 2,059 2,791 6,209 31%
TRAVEL 4,750 1,088 1,883 2,867 40%
RENTAL/LEASE 156,959 50,920 51,765 105,194 33%
REPAIRS & MAINTENANCE 31,100 - - 31,100 0%
MISCELLANEOUS 54,060 8,288 9,614 44,446 18%
3,284,600$ 831,603$ 817,737$ 2,466,863$ 25%
ENGINEERING
SALARIES 1,661,359$ 477,632$ 436,859$ 1,224,500$ 26%
OVERTIME 5,000 104 3,602 1,398 72%
BENEFITS 710,496 194,184 181,908 528,588 26%
UNIFORMS 360 - - 360 0%
SMALL EQUIPMENT 2,200 1,906 - 2,200 0%
PROFESSIONAL SERVICES 28,240 4,867 8,531 19,709 30%
COMMUNICATIONS 16,625 3,263 4,291 12,334 26%
TRAVEL 600 - 89 511 15%
RENTAL/LEASE 120,624 30,248 39,603 81,021 33%
REPAIR/MAINTENANCE 2,600 - - 2,600 0%
MISCELLANEOUS 52,677 6,807 5,143 47,534 10%
2,600,781$ 719,010$ 680,024$ 1,920,757$ 26%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.4.a
Packet Pg. 190 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
16
Page 4 of 4
Title
2018 Amended
Budget
4/30/2017
Expenditures
4/30/2018
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 2,048,165$ 590,762$ 595,044$ 1,453,121$ 29%
OVERTIME 10,000 2,630 2,114 7,886 21%
BENEFITS 847,782 237,107 234,157 613,625 28%
UNIFORMS 6,275 1,319 1,417 4,858 23%
SUPPLIES 125,390 35,109 43,275 82,115 35%
SMALL EQUIPMENT 7,750 2,679 1,569 6,181 20%
PROFESSIONAL SERVICES 595,160 56,845 75,263 519,897 13%
COMMUNICATIONS 30,320 8,830 2,477 27,843 8%
TRAVEL 4,870 1,478 69 4,801 1%
RENTAL/LEASE 264,378 91,172 83,980 180,398 32%
PUBLIC UTILITY 175,000 41,482 45,028 129,972 26%
REPAIR/MAINTENANCE 29,700 13,670 882 28,818 3%
MISCELLANEOUS 92,610 27,248 30,631 61,979 33%
INTERGOVTL SERVICES 70,700 - 43,872 26,828 62%
BUILDINGS 60,000 - - 60,000 0%
4,368,100$ 1,110,332$ 1,159,777$ 3,208,323$ 27%
PUBLIC WORKS
SALARIES 279,248$ 92,684$ 92,001$ 187,247$ 33%
OVERTIME 200 - - 200 0%
BENEFITS 92,055 29,079 33,957 58,098 37%
SUPPLIES 8,600 1,364 1,145 7,455 13%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 200 32 30 170 15%
COMMUNICATIONS 1,350 206 221 1,129 16%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 122,195 30,910 40,392 81,803 33%
PUBLIC UTILITY 2,800 897 913 1,887 33%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 4,900 - - 4,900 0%
514,048$ 155,173$ 168,659$ 345,389$ 33%
FACILITIES MAINTENANCE
SALARIES 719,620 232,145 240,975 478,645 33%
OVERTIME 7,500 1,018 2,250 5,250 30%
BENEFITS 325,233 99,092 102,409 222,824 31%
UNIFORMS 3,000 2,934 3,241 (241) 108%
SUPPLIES 87,000 25,966 28,059 58,941 32%
SMALL EQUIPMENT 3,000 417 1,249 1,751 42%
PROFESSIONAL SERVICES 156,000 13,140 2,608 153,392 2%
COMMUNICATIONS 16,000 5,308 5,662 10,338 35%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 68,310 19,787 21,162 47,148 31%
PUBLIC UTILITY 280,000 98,436 106,593 173,407 38%
REPAIR/MAINTENANCE 428,500 29,469 44,377 384,123 10%
MISCELLANEOUS 5,000 948 30 4,970 1%
BUILDINGS - - - - 0%
2,100,163$ 528,660$ 558,614$ 1,541,549$ 27%
TOTAL GENERAL FUND EXPENDITURES 44,253,738$ 13,496,549$ 13,366,102$ 30,887,636$ 30%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.4.a
Packet Pg. 191 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,987,736$ 1,987,736$ 2,195,035$ 10.43%
February 4,780,064 2,792,328 4,464,993 -6.59%
March 7,140,338 2,360,274 7,004,229 -1.91%
April 10,849,567 3,709,230 9,270,240 -14.56%
May 18,359,346 7,509,778 15,686,851 -14.56%
June 20,430,442 2,071,096 17,456,466 -14.56%
July 22,471,701 2,041,259 19,200,587 -14.56%
August 24,804,374 2,332,674 21,193,703 -14.56%
September 26,845,572 2,041,198 22,937,772 -14.56%
October 29,646,753 2,801,181 25,331,197 -14.56%
November 37,298,673 7,651,920 31,869,258 -14.56%
December 39,484,055 2,185,382 33,736,522 -14.56%
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 219,352$ 219,352$ 251,030$ 14.44%
February 381,613 162,261 407,050 6.67%
March 588,896 207,283 1,009,202 71.37%
April 780,860 191,964 1,240,201 58.83%
May 1,005,087 224,227 1,596,330 58.83%
June 1,248,349 243,262 1,982,691 58.83%
July 1,653,074 404,724 2,625,495 58.83%
August 1,929,331 276,257 3,064,261 58.83%
September 2,197,100 267,769 3,489,544 58.83%
October 2,416,963 219,864 3,838,743 58.83%
November 2,630,341 213,377 4,177,640 58.83%
December 2,800,000 169,659 4,447,101 58.83%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2018
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax 1 & 2
Current Year Budget Prior Year
8.4.a
Packet Pg. 192 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
18
SALES TAX SUMMARY
$5,325,287
$5,840,764
$6,741,838 $6,905,122 $7,395,114
$2,452,585
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
2013 2014 2015 2016 2017 YTD 2018
Annual Sales Tax Revenue
8.4.a
Packet Pg. 193 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 552,482$ 552,482$ 585,948$ 6.06%
February 1,249,207 696,725 1,321,958 5.82%
March 1,777,304 528,097 1,886,310 6.13%
April 2,272,493 495,189 2,452,585 7.92%
May 2,906,618 634,125 3,136,963 7.92%
June 3,468,607 561,989 3,743,489 7.92%
July 4,058,559 589,952 4,380,194 7.92%
August 4,707,320 648,761 5,080,369 7.92%
September 5,334,689 627,369 5,757,456 7.92%
October 5,989,537 654,848 6,464,199 7.92%
November 6,670,224 680,687 7,198,830 7.92%
December 7,275,000 604,776 7,851,533 7.92%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 88,482$ 88,482$ 97,973$ 10.73%
February 187,698 99,217 187,404 -0.16%
March 267,256 79,558 268,029 0.29%
April 335,144 67,888 323,194 -3.57%
May 387,986 52,843 374,153 -3.57%
June 424,966 36,979 409,813 -3.57%
July 453,766 28,800 437,587 -3.57%
August 477,013 23,247 460,005 -3.57%
September 498,430 21,418 480,659 -3.57%
October 523,180 24,749 504,525 -3.57%
November 561,415 38,235 541,397 -3.57%
December 620,200 58,785 598,087 -3.57%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
8.4.a
Packet Pg. 194 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 101,864$ 101,864$ 94,392$ -7.34%
February 202,129 100,265 183,702 -9.12%
March 294,029 91,900 265,638 -9.66%
April 390,095 96,066 350,982 -10.03%
May 478,713 88,617 430,714 -10.03%
June 568,042 89,329 511,087 -10.03%
July 652,808 84,766 587,353 -10.03%
August 740,812 88,004 666,534 -10.03%
September 832,244 91,432 748,798 -10.03%
October 920,171 87,927 827,909 -10.03%
November 1,003,763 83,592 903,120 -10.03%
December 1,093,200 89,437 983,590 -10.03%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 171,906$ 171,906$ 169,967$ -1.13%
February 353,028 181,122 380,238 7.71%
March 518,242 165,214 535,565 3.34%
April 683,645 165,403 714,751 4.55%
May 824,846 141,201 862,377 4.55%
June 940,385 115,539 983,173 4.55%
July 1,050,933 110,549 1,098,751 4.55%
August 1,157,071 106,138 1,209,719 4.55%
September 1,262,180 105,109 1,319,610 4.55%
October 1,372,403 110,223 1,434,848 4.55%
November 1,490,337 117,934 1,558,148 4.55%
December 1,611,600 121,263 1,684,929 4.55%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
8.4.a
Packet Pg. 195 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 671,144$ 671,144$ 686,803$ 2.33%
February 1,136,017 464,873 1,148,411 1.09%
March 1,808,515 672,498 1,786,469 -1.22%
April 2,250,797 442,282 2,228,766 -0.98%
May 2,907,543 656,746 2,879,083 -0.98%
June 3,420,955 513,413 3,387,470 -0.98%
July 4,227,120 806,165 4,185,744 -0.98%
August 4,933,718 706,598 4,885,426 -0.98%
September 5,902,426 968,708 5,844,651 -0.98%
October 6,565,192 662,766 6,500,930 -0.98%
November 7,332,394 767,202 7,260,623 -0.98%
December 7,804,500 472,106 7,728,107 -0.98%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 293,128$ 293,128$ 287,956$ -1.13%
February 924,642 631,514 913,794 7.71%
March 1,217,367 292,725 1,201,441 3.34%
April 1,476,942 259,575 1,457,402 4.55%
May 1,769,842 292,900 1,746,427 4.55%
June 2,030,237 260,395 2,003,377 4.55%
July 2,324,515 294,278 2,293,762 -1.32%
August 2,956,345 631,830 2,917,233 -1.32%
September 3,248,569 292,224 3,205,591 -1.32%
October 3,508,364 259,794 3,461,948 -1.32%
November 3,801,321 292,958 3,751,030 -1.32%
December 4,061,395 260,074 4,007,663 -1.32%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2018
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
8.4.a
Packet Pg. 196 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 691,863$ 691,863$ 707,735$ 2.29%
February 1,253,067 561,204 1,269,207 1.29%
March 1,943,785 690,719 1,962,615 0.97%
April 2,507,611 563,825 2,530,122 0.90%
May 3,199,180 691,569 3,227,900 0.90%
June 3,770,233 571,053 3,804,079 0.90%
July 4,484,245 714,012 4,524,500 0.90%
August 5,054,160 569,916 5,099,532 0.90%
September 5,782,066 727,906 5,833,973 0.90%
October 6,358,537 576,471 6,415,619 0.90%
November 7,064,218 705,680 7,127,634 0.90%
December 7,629,500 565,282 7,697,991 0.90%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2018
*The monthly budget forecast columns are based on a five-year average.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
8.4.a
Packet Pg. 197 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 5,426,375$ 5,426,375$ 4,000,420$ -26.28%
February 7,953,145 2,526,770 7,074,254 -11.05%
March 11,732,786 3,779,641 9,997,735 -14.79%
April 15,684,670 3,951,884 13,366,102 -14.78%
May 18,052,613 2,367,943 15,384,006 -14.78%
June 21,942,404 3,889,791 18,698,794 -14.78%
July 25,644,376 3,701,972 21,853,526 -14.78%
August 29,653,862 4,009,486 25,270,315 -14.78%
September 33,108,704 3,454,842 28,214,449 -14.78%
October 35,966,766 2,858,063 30,650,021 -14.78%
November 40,094,056 4,127,290 34,167,199 -14.78%
December 44,253,738 4,159,682 37,711,981 -14.78%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,936,502$ 2,936,502$ 1,916,589$ -34.73%
February 3,199,198 262,696 2,811,392 -12.12%
March 4,637,183 1,437,985 3,588,829 -22.61%
April 6,109,820 1,472,637 4,704,813 -23.00%
May 6,254,049 144,228 4,815,875 -23.00%
June 7,756,163 1,502,115 5,972,565 -23.00%
July 8,909,705 1,153,542 6,860,839 -23.00%
August 10,239,438 1,329,733 7,884,788 -23.00%
September 11,222,490 983,052 8,641,779 -23.00%
October 11,660,691 438,201 8,979,212 -23.00%
November 13,002,819 1,342,128 10,012,705 -23.00%
December 14,260,547 1,257,728 10,981,208 -23.00%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
8.4.a
Packet Pg. 198 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,156$ 39,156$ 20,137$ -48.57%
February 81,707 42,551 43,001 -47.37%
March 131,158 49,452 67,048 -48.88%
April 177,465 46,306 93,044 -47.57%
May 223,060 45,595 116,950 -47.57%
June 282,118 59,058 147,914 -47.57%
July 332,530 50,412 174,345 -47.57%
August 383,904 51,375 201,281 -47.57%
September 442,045 58,140 231,763 -47.57%
October 480,175 38,130 251,755 -47.57%
November 530,273 50,099 278,022 -47.57%
December 580,919 50,646 304,575 -47.57%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 24,264$ 24,264$ 23,355$ -3.75%
February 49,615 25,351 47,920 -3.42%
March 74,439 24,823 71,633 -3.77%
April 98,806 24,367 97,145 -1.68%
May 123,154 24,348 121,083 -1.68%
June 147,440 24,286 144,960 -1.68%
July 172,527 25,087 169,626 -1.68%
August 197,868 25,341 194,541 -1.68%
September 222,303 24,435 218,565 -1.68%
October 247,077 24,774 242,922 -1.68%
November 271,327 24,250 266,764 -1.68%
December 297,088 25,761 292,092 -1.68%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Council
2018
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0.00
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
8.4.a
Packet Pg. 199 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 36,684$ 36,684$ 36,984$ 0.82%
February 77,607 40,923 73,258 -5.60%
March 118,303 40,696 107,255 -9.34%
April 153,693 35,390 140,435 -8.63%
May 191,411 37,718 174,899 -8.63%
June 229,956 38,546 210,120 -8.63%
July 270,034 40,078 246,741 -8.63%
August 308,510 38,475 281,897 -8.63%
September 345,878 37,368 316,041 -8.63%
October 385,381 39,503 352,137 -8.63%
November 421,760 36,379 385,378 -8.63%
December 477,314 55,554 436,140 -8.63%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 82,608$ 82,608$ 80,036$ -3.11%
February 175,964 93,357 159,028 -9.62%
March 269,619 93,655 241,304 -10.50%
April 356,946 87,327 326,606 -8.50%
May 446,138 89,192 408,217 -8.50%
June 534,494 88,356 489,063 -8.50%
July 623,552 89,059 570,552 -8.50%
August 718,039 94,486 657,007 -8.50%
September 811,352 93,313 742,389 -8.50%
October 908,794 97,442 831,548 -8.50%
November 1,003,801 95,007 918,480 -8.50%
December 1,105,852 102,051 1,011,857 -8.50%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2018
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
8.4.a
Packet Pg. 200 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 35,508$ 35,508$ 43,517$ 22.56%
February 78,575 43,067 85,170 8.39%
March 122,808 44,233 137,596 12.04%
April 183,062 60,254 179,612 -1.88%
May 221,918 38,856 217,736 -1.88%
June 264,589 42,671 259,603 -1.88%
July 310,671 46,082 304,817 -1.88%
August 361,283 50,612 354,476 -1.88%
September 410,573 49,289 402,836 -1.88%
October 462,272 51,699 453,562 -1.88%
November 518,901 56,629 509,123 -1.88%
December 590,461 71,560 579,335 -1.88%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 61,607$ 61,607$ 61,232$ -0.61%
February 117,510 55,903 116,550 -0.82%
March 173,888 56,379 172,403 -0.85%
April 232,177 58,288 222,183 -4.30%
May 285,659 53,483 273,364 -4.30%
June 337,760 52,100 323,221 -4.30%
July 393,593 55,833 376,651 -4.30%
August 451,730 58,137 432,286 -4.30%
September 508,091 56,361 486,221 -4.30%
October 576,461 68,371 551,648 -4.30%
November 635,542 59,080 608,186 -4.30%
December 694,248 58,706 664,365 -4.30%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2018
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
8.4.a
Packet Pg. 201 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
27
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 143,632$ 143,632$ 144,135$ 0.35%
February 300,838 157,206 204,078 -32.16%
March 388,705 87,867 293,273 -24.55%
April 473,229 84,524 351,042 -25.82%
May 541,119 67,890 401,403 -25.82%
June 613,434 72,315 455,047 -25.82%
July 720,259 106,826 534,290 -25.82%
August 840,735 120,476 623,660 -25.82%
September 955,896 115,161 709,087 -25.82%
October 1,040,611 84,714 771,928 -25.82%
November 1,136,112 95,501 842,771 -25.82%
December 1,335,413 199,301 990,613 -25.82%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 124,798$ 124,798$ 125,728$ 0.75%
February 223,504 98,706 210,861 -5.66%
March 319,397 95,892 296,541 -7.16%
April 425,251 105,855 383,670 -9.78%
May 523,182 97,931 472,024 -9.78%
June 620,315 97,133 559,659 -9.78%
July 716,459 96,144 646,402 -9.78%
August 814,575 98,117 734,925 -9.78%
September 925,150 110,574 834,687 -9.78%
October 1,031,905 106,755 931,003 -9.78%
November 1,131,680 99,774 1,021,022 -9.78%
December 1,237,786 106,106 1,116,753 -9.78%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Technology Rental Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Finance
Prior Year amounts are from the Information Services Budget
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Technology Rental Fund
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
8.4.a
Packet Pg. 202 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 70,623$ 70,623$ 46,119$ -34.70%
February 141,247 70,623 136,648 -3.26%
March 211,870 70,623 182,768 -13.74%
April 282,493 70,623 252,179 -10.73%
May 353,117 70,623 315,224 -10.73%
June 423,740 70,623 378,269 -10.73%
July 494,363 70,623 441,314 -10.73%
August 564,986 70,623 504,359 -10.73%
September 635,610 70,623 567,404 -10.73%
October 706,233 70,623 630,449 -10.73%
November 776,856 70,623 693,493 -10.73%
December 847,480 70,623 756,538 -10.73%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 889,068$ 889,068$ 871,900$ -1.93%
February 1,784,246 895,177 1,788,816 0.26%
March 2,672,941 888,695 2,677,649 0.18%
April 3,565,257 892,316 3,581,604 0.46%
May 4,451,291 886,034 4,471,700 0.46%
June 5,370,025 918,734 5,394,646 0.46%
July 6,283,947 913,922 6,312,758 0.46%
August 7,183,331 899,385 7,216,266 0.46%
September 8,094,615 911,283 8,131,728 0.46%
October 9,104,818 1,010,204 9,146,563 0.46%
November 10,340,935 1,236,117 10,388,348 0.46%
December 11,294,351 953,416 11,346,135 0.46%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2018
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
8.4.a
Packet Pg. 203 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 240,029$ 240,029$ 175,855$ -26.74%
February 498,057 258,029 378,818 -23.94%
March 774,801 276,744 591,734 -23.63%
April 1,025,462 250,661 817,737 -20.26%
May 1,300,333 274,871 1,036,928 -20.26%
June 1,559,748 259,414 1,243,793 -20.26%
July 1,826,863 267,115 1,456,800 -20.26%
August 2,118,268 291,405 1,689,176 -20.26%
September 2,384,924 266,655 1,901,816 -20.26%
October 2,674,729 289,805 2,132,916 -20.26%
November 2,975,523 300,794 2,372,778 -20.26%
December 3,284,600 309,077 2,619,247 -20.26%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 290,416$ 290,416$ 258,749$ -10.90%
February 593,836 303,420 530,383 -10.69%
March 916,871 323,035 815,736 -11.03%
April 1,236,894 320,023 1,159,777 -6.23%
May 1,585,949 349,055 1,487,069 -6.23%
June 1,933,803 347,855 1,813,236 -6.23%
July 2,410,584 476,781 2,260,291 -6.23%
August 2,953,471 542,887 2,769,330 -6.23%
September 3,331,617 378,146 3,123,900 -6.23%
October 3,667,051 335,434 3,438,420 -6.23%
November 3,969,963 302,911 3,722,446 -6.23%
December 4,368,100 398,137 4,095,761 -6.23%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2018
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
8.4.a
Packet Pg. 204 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 42,035$ 42,035$ 42,488$ 1.08%
February 85,654 43,620 84,736 -1.07%
March 128,689 43,035 126,826 -1.45%
April 171,578 42,889 168,659 -1.70%
May 214,645 43,067 210,993 -1.70%
June 257,701 43,056 253,317 -1.70%
July 301,222 43,521 296,097 -1.70%
August 343,666 42,444 337,819 -1.70%
September 384,825 41,159 378,277 -1.70%
October 426,961 42,136 419,697 -1.70%
November 469,006 42,045 461,026 -1.70%
December 514,048 45,042 505,302 -1.70%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 164,689$ 164,689$ 133,250$ -19.09%
February 332,420 167,731 273,490 -17.73%
March 509,854 177,434 416,025 -18.40%
April 679,027 169,173 558,614 -17.73%
May 851,467 172,439 700,475 -17.73%
June 1,002,627 151,161 824,830 -17.73%
July 1,200,111 197,483 987,293 -17.73%
August 1,359,814 159,704 1,118,676 -17.73%
September 1,542,717 182,903 1,269,144 -17.73%
October 1,711,435 168,718 1,407,943 -17.73%
November 1,898,800 187,365 1,562,083 -17.73%
December 2,100,163 201,363 1,727,738 -17.73%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2018
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
8.4.a
Packet Pg. 205 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 200,507$ 200,507$ 164,481$ -17.97%
February 398,504 197,996 334,182 -16.14%
March 613,516 215,012 504,388 -17.79%
April 833,268 219,752 680,024 -18.39%
May 1,042,728 209,460 850,963 -18.39%
June 1,264,837 222,109 1,032,225 -18.39%
July 1,477,294 212,457 1,205,610 -18.39%
August 1,702,007 224,713 1,388,996 -18.39%
September 1,918,545 216,538 1,565,711 -18.39%
October 2,140,781 222,236 1,747,076 -18.39%
November 2,357,334 216,553 1,923,804 -18.39%
December 2,600,781 243,447 2,122,479 -18.39%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2018
0
300,000
600,000
900,000
1,200,000
1,500,000
1,800,000
2,100,000
2,400,000
2,700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
8.4.a
Packet Pg. 206 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
32
INVESTMENT PORTFOLIO SUMMARY
Years
Agency/Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
FFCB Bonds 995,820 0.22 1,000,000 997,451 07/18/18 0.75%
FFCB Bonds 2,010,790 0.66 2,000,000 1,988,616 12/28/18 1.42%
FFCB Bonds 2,000,000 0.74 2,000,000 1,984,228 01/25/19 1.23%
FICO Bonds 1,009,725 0.99 1,035,000 1,010,838 04/25/19 1.42%
FNMA Bonds 999,750 1.12 1,000,000 988,502 06/13/19 1.40%
FHLB Bonds 1,000,400 1.14 1,000,000 989,430 06/20/19 1.40%
FHLMC Bonds 995,970 1.42 1,000,000 983,322 10/02/19 1.25%
FNMA Bonds 1,994,310 1.50 2,000,000 1,967,968 10/28/19 1.35%
FNMA Bonds 997,300 1.92 1,000,000 978,678 03/30/20 1.38%
FHLB Bonds 2,003,780 1.92 2,000,000 1,959,860 03/30/20 1.45%
FNMA Bonds 2,000,000 1.92 2,000,000 1,967,810 03/30/20 1.65%
FHLMC Bonds 2,003,868 2.00 2,000,000 1,952,070 04/28/20 1.35%
FNMA Bonds 1,000,000 2.17 1,000,000 975,223 06/30/20 1.38%
FNMA Bonds 1,000,000 2.17 1,000,000 975,223 06/30/20 1.38%
FHLB Bonds 3,000,000 2.21 3,000,000 2,912,724 07/13/20 1.20%
RFCS Bonds 1,999,698 2.21 2,120,000 2,000,748 07/15/20 1.60%
FHLB Bonds 2,000,000 2.25 2,000,000 1,959,904 07/30/20 1.75%
FNMA Bonds 1,000,000 2.33 1,000,000 971,372 08/28/20 1.40%
FNMA Bonds 1,000,000 2.33 1,000,000 971,372 08/28/20 1.40%
FHLMC Bonds 999,500 2.67 1,000,000 973,332 12/30/20 1.75%
FNMA Bonds 2,005,474 2.73 2,000,000 1,940,760 01/19/21 1.50%
FM Bonds 2,000,000 2.92 2,000,000 1,950,204 04/01/21 1.87%
FHLB Bonds 2,000,000 3.15 2,000,000 1,964,330 06/22/21 2.18%
FHLMC Bonds 2,000,000 3.58 2,000,000 1,949,840 11/26/21 2.13%
FHLMC Bonds 999,400 3.67 1,000,000 968,030 12/30/21 2.00%
FHLMC Bonds 1,000,000 3.83 1,000,000 978,098 02/25/22 2.15%
TOTAL SECURITIES 40,015,786 2.1 40,155,000 39,259,933
Washington State Local Gov't Investment Pool 10,681,416 10,681,416 Demand 1.71%
Snohomish County Local Gov't Investment Pool 8,890,250 8,890,250 Demand 1.56%
TOTAL PORTFOLIO 59,726,666$ 58,831,599$
As of April 30, 2018
City of Edmonds Investment Portfolio Detail
RFCS, 5%
FHLMC,
20%
FFCB, 12%
FICO, 3%FHLB, 25%
FM, 5%
FNMA, 30%
Issuer Diversification
Checking,
$1.2 , 2%
State LGIP,
$10.7 , 17%
County
LGIP, $8.9
, 15%
Bonds,
$40.2 , 66%
Cash and Investment Balances
(in $ Millions)
8.4.a
Packet Pg. 207 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
33
INVESTMENT PORTFOLIO SUMMARY
$74,830
$163,214
$335,926
$423,816
$653,690
$308,202
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2013 2014 2015 2016 2017 YTD 2018
Annual Interest Income
0.0%0.1%0.2%0.3%0.4%0.5%0.6%0.7%0.8%0.9%1.0%1.1%1.2%1.3%1.4%1.5%1.6%1.7%1.8%1.9%2.0%2.1%
May July September November January March
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark)City Blended Rate
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo
Maturity Distribution and Rate of Return
8.4.a
Packet Pg. 208 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
34
GENERAL FUND OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
001-General Fund 10,273,342$ 7,279,836$ 6,177,480$ (2,993,506)$ (4,095,862)$
009-Leoff-Medical Ins. Reserve 417,154 302,718 268,724 (114,435) (148,430)
011-Risk Management Fund 902,700 909,117 911,290 6,417 8,590
012-Contingency Reserve Fund 5,447,144 5,485,818 5,498,928 38,675 51,784
014-Historic Preservation Gift Fund 7,356 7,409 7,426 52 70
016-Building Maintenance 210,221 210,221 210,221 - -
017 - Marsh Restoration & Preservation - 6,825 6,850 6,825 6,850
Total General Fund & Subfunds 17,257,917$ 14,201,945$ 13,080,919$ (3,055,973)$ (4,176,998)$
GENERAL FUND
& SUBFUNDS
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$17.26
$14.20 $13.08
-
4
8
12
16
20
Dec 2017 Mar 2018 Apr 2018MillionsGeneralFund & Subfunds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
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35
GOVERNMENTAL FUNDS OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
General Fund & Subfunds 17,257,917$ 14,201,945$ 13,080,919$ (3,055,973)$ (4,176,998)$
Special Revenue 8,273,865 10,152,224 10,330,838 1,888,792 2,056,973
Debt Service 3,812 3,812 3,812 - -
Capital Projects 1,544,084 1,597,093 1,592,593 53,009 48,509
Total Governmental Funds 27,079,678$ 25,955,073$ 25,008,162$ (1,114,171)$ (2,071,516)$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$17.26
$14.20
$13.08
$8.27
$10.15 $10.33
$0.00 $0.00 $0.00
$1.54 $1.60 $1.59
-
4
8
12
16
20
Dec 2017 Mar 2018 Apr 2018Millions General
Fund &
Subfunds
Special
Revenue
Debt
Service
Capital
Projects
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$27.08 $25.96 $25.01
-
6
12
18
24
30
Dec 2017 Mar 2018 Apr 2018MillionsGovernmentalFund
Balances -Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
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36
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
104 - Drug Enforcement Fund 692$ 7,909$ 7,959$ 7,217$ 7,267$
111 - Street Fund 1,102,078 931,963 930,863 (170,115) (171,215)
112 - Combined Street Const/Improve 728,782 1,805,635 1,776,949 1,087,288 1,048,167
117 - Municipal Arts Acquis. Fund 533,207 537,185 536,171 3,978 2,964
118 - Memorial Street Tree 18,350 18,477 18,521 127 171
120 - Hotel/Motel Tax Revenue Fund 82,356 93,083 92,515 10,727 10,159
121 - Employee Parking Permit Fund 69,293 78,319 79,258 9,026 9,965
122 - Youth Scholarship Fund 15,347 15,098 14,852 (250) (495)
123 - Tourism Promotional Fund/Arts 59,886 69,601 71,089 9,715 11,203
125 - Real Estate Tax 2 1,901,003 2,283,841 2,368,506 382,837 467,503
126 - Real Estate Excise Tax 1 2,165,209 2,667,577 2,781,655 502,368 616,446
127 - Gifts Catalog Fund 265,666 294,705 304,487 29,039 38,821
130 - Cemetery Maintenance/Improvement 188,886 173,184 165,232 (15,702) (23,654)
136 - Parks Trust Fund 155,907 157,015 157,391 1,108 1,484
137 - Cemetery Maintenance Trust Fund 938,109 948,171 951,205 10,062 13,096
138 - Sister City Commission 7,598 7,633 7,298 35 (300)
140 - Business Improvement Disrict 41,496 62,828 66,890 21,333 25,394
Total Special Revenue 8,273,865$ 10,152,224$ 10,330,838$ 1,888,792$ 2,056,973$
GOVERNMENTAL
SPECIAL REVENUE
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$8.27
$10.15 $10.33
-
3
6
9
12
15
Dec 2017 Mar 2018 Apr 2018Millions Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
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37
ENTERPRISE FUNDS OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
421 - Water Utility Fund 19,153,889$ 19,675,680$ 19,580,462$ 521,791$ 426,574$
422 - Storm Utility Fund 10,990,767 11,578,363 11,795,867 587,595 805,100
423 - Sewer/WWTP Utility Fund 44,666,806 45,674,785 46,090,656 1,007,980 1,423,850
424 - Bond Reserve Fund 843,960 843,962 843,962 2 2
411 - Combined Utility Operation - 40,127 50,907 40,127 50,907
Total Enterprise Funds 75,655,422$ 77,812,916$ 78,361,855$ 2,157,495$ 2,706,433$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$50,907
$19,580,462
$11,795,867
$46,090,656
$843,962 $201,319 0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
50,000,000
55,000,000
Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension
Fund
Enterprise and Agency Fund Balances as of April 30, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
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SUMMARY OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
Governmental Funds 27,079,678$ 25,955,073$ 25,008,162$ (1,114,172)$ (2,071,516)$
Enterprise Funds 75,655,422 77,812,916 78,361,855 2,157,495 2,706,433
Internal Services Fund 9,250,186 9,535,224 9,451,604 285,037 201,418
Agency Funds 226,480 206,795 201,319 (19,685) (25,161)
Total City-wide Total 112,211,766$ 113,510,008$ 113,022,940$ 1,308,675$ 811,174$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$1,592,593
$3,812
$66,890
$7,298
$951,205
$157,391
$165,232
$304,487
$2,781,655
$2,368,506
$71,089
$14,852
$79,258
$92,515
$18,521
$536,171
$1,776,949
$930,863
$7,959
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
Parks Capital Construction Fund
L.I.D. Fund Control
Business Improvement District
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Cemetery Maintenance/Improvement
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve Fund
Street Fund
Drug Enforcement Fund
GovernmentalFund Balances (Excluding General Fund) as of April 30, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
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INTERNAL SERVICE FUNDS OVERVIEW
12/31/2017 3/31/2018 4/30/2018 Q1 YTD
511 - Equipment Rental Fund 8,996,077$ 9,256,106$ 9,124,042$ 260,029$ 127,965$
512 - Technology Rental Fund 254,109 279,117 327,561 25,008 73,452
Total Internal Service Funds 9,250,186$ 9,535,224$ 9,451,604$ 285,037$ 201,418$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$8,996,077 $9,256,106 $9,124,042
$254,109 $279,117 $327,561
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
Dec 2017 Mar 2018 Apr 2018
511 - Equipment Rental Fund
512 - Technology Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.4.a
Packet Pg. 214 Attachment: April 2018 Monthly Financial Report (April 2018 Monthly Financial Report)
City Council Agenda Item
Meeting Date: 06/12/2018
Review of City Travel Policy
Staff Lead: Scott James
Department: Administrative Services
Preparer: Dave Turley
Background/History
As part of our goal to update Finance-related policies and procedures we would like to review the Travel
Policy. We currently have a Policy written into City Code 2.25.050, as well as Travel & Meal Expense
guidelines in the City Personnel Policy. We need to review these to make sure they are current and not
in conflict, and determine if any changes are needed. Enclosed are the pages from the City Code and
Personnel Policy.
Staff Recommendation
Narrative
Attachments:
0034_001
8.5
Packet Pg. 215
8.5.a
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8.5.a
Packet Pg. 217 Attachment: 0034_001 (Review of Travel Policy in Code and Personnel Policy)
8.5.a
Packet Pg. 218 Attachment: 0034_001 (Review of Travel Policy in Code and Personnel Policy)
8.5.a
Packet Pg. 219 Attachment: 0034_001 (Review of Travel Policy in Code and Personnel Policy)
8.5.a
Packet Pg. 220 Attachment: 0034_001 (Review of Travel Policy in Code and Personnel Policy)
City Council Agenda Item
Meeting Date: 06/12/2018
Long-range Financial Planning Committee Presentation of Draft Update to Reserve Policy
Staff Lead: Scott James
Department: Administrative Services
Preparer: Scott James
Background/History
Mayor Earling formed the Long-range Financial Planning (LRFP) Committee with the purpose of drafting
a long-range financial plan for the City. The work of the Committee is led by the Finance Director and its
membership includes three citizens, three Councilmembers and City staff.
As part of the long-range financial plan (Plan) development, a key component includes the City's Reserve
Policy. The LRFP Committee reviewed the City's current Reserve Policy (attached) in conjunction with
what financial impacts the last recession had on the City. The goal of this review was to determine if the
levels of fund balances were appropriate or needed changing to better mitigate the dramatic head count
and service reductions the City experienced during the last recession.
To educate ourselves on determining the appropriate levels of fund balance the City, we studied best
practices offered by GFOA, MRSC and looked at how other cities are handling their reserve levels. The
LRFP Committee also reviewed the attached Historical Trend Charts, which led us to believe that the City
should start preparing now, well in advance of the next economic downturn to refine the City’s Reserve
Policy to better position the City to deal with the next downturn.
The LRFP Committee considered all this information from MRSC, GFOA, and our own experience from
the last downturn and came up with these initial recommendations to amend the City’s Reserve Policy:
1. Change the basis for determining the fund reserves from General Fund Revenues to the General
Fund’s Annual Adopted Operating Budgeted Expenditures. The reasoning for this change is
GFOA’s recommendation: “…The choice of revenues or expenditures as a basis of comparison
may be dictated by what is more predictable in a government’s particular circumstances.”
2. Change the level of fund balance for the Contingency Reserve Fund from a range of 8% - 16% to
16% of the General Fund’s Annual Adopted Operating budgeted expenditures.
3. Change the level of fund balance for the Risk Management Reserve Fund from 2% to 1% of the
General Fund’s Annual Adopted Operating budgeted expenditures.
4. Establish a new Operating Reserve within the General Fund where the new reserve will equal 5%
of the General Fund’s Annual Adopted Operating budgeted expenditures.
5. Establish a new Stabilization Reserve within the General Fund where the new reserve will equal
3% of the General Fund’s Annual Adopted Operating budgeted expenditures.
8.6
Packet Pg. 221
6. The Draft Update also includes a discussion of reserves for the utility funds, the equipment rental
fund, and for a facilities capital reserve, technology replacement reserve and for a street
construction reserve, all of which have not been fully vetted by staff or the LRFP committee.
6. The amended policy includes a process to build, maintain and replenish the reserves.
7. The amended policy includes trigger points for using the reserves.
8. This is the LRFP Committees first draft and we will incorporate Finance Committee feedback in
the next draft
Staff Recommendation
Review Amended policy, provide feedback and recommendation.
Narrative
<Type or insert text here>
Attachments:
Reserve Policy
Draft City of Edmonds Reserve Management Policy For Finance Committee 6.18
GFOA Fund Balance Guidelines for the General Fund
Historical Trend Charts
8.6
Packet Pg. 222
1
1.0 PURPOSE:
To establish a Reserve Policy for the City which is capable of addressing the various types
(categories) of the City’s operating and restricted use funds. The objectives of this Policy are
to:
(i) provide a clear understanding of the goals and objectives of reserve establishment,
(ii) offer guidance and limitations regarding the establishment, use and replenishment of City
reserves, and
(iii) establish a process for periodic reporting and review of City reserves.
2.0 ORGANIZATION AFFECTED:
All City funds.
3.0 REFERENCES:
4.0 GENERAL FUND RESERVE POLICY:
The General Fund is used to account for all general revenues expenditures of the City not
specifically levied or collected for other City funds, and for expenditures related to providing
general services by the City. For the purpose of this policy and as it applies to the General
Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8%
of annual General Fund revenues. At no time, however, shall the balance in the Contingency
Reserve Fund fall below 8% unless specifically waived by the City Council because of an
unforeseen emergency. The City shall maintain a targeted balance of 16% of annual General
Fund revenues.
Triggers:
Budget/Forecasted Downturn of X% in Next Budget Cycle
Natural Disater
Acts of Terrorism
4.1 If actual expenditures in the General Fund are less than budgeted expenditures, and the
General Fund does not end the year at a deficit, at least 5% of the difference between
actual revenue and actual expenditures will revert to the Contingency Reserve Fund and
may then be re-appropriated at the discretion of the City Council.
4.2 The City will annually direct a minimum of 5% of sales tax receipts from new
construction (NAICS Industry Classification Code 23) to the Contingency Reserve
Fund, up to $100,000 per year.
CITY OF EDMONDS
RESERVE POLICY
Subject: Reserve Policy Original Policy Date: N/A
Originating Department: Finance Division Last Revision Date: N/A
8.6.a
Packet Pg. 223 Attachment: Reserve Policy (Long-range Financial Planning Committee Presentation of Revised Reserve Policy)
2
4.3 Total annual transfers to the Contingency Reserve Fund shall not be more than 125% of
the amounts calculated in Sections 4.0, 4.1 and 4.2 above. Once funded up to the 16%
target, there shall be no limitation on the maximum annual contribution to the
Contingency Reserve Fund.
4.4 Use of Contingency Reserve Fund – To the extent that there is an imbalance in the
General Fund between budgeted revenues and budgeted expenditures, City Council and
administration will strive to address the imbalance first with revenue increases,
expenditure reductions, or a combination of the two. Use of the Contingency Reserve
Fund is a one-time, non-recurring funding source. If an imbalance in the General Fund
occurs that can not be addressed with additional revenues or expenditure reductions, a
multiyear plan shall be developed to address the imbalance concurrently with the
planned reserve draw down of the Contingency Fund. The implementation of the
replenishment plan will be done in accordance with the guidelines below (see
“Replenishment of Reserves”). A planned draw down of the fund’s reserves should:
(i) not exceed 50% of the balance in the Contingency Reserve Fund, and
(ii) not reduce the reserve below 4% of annual General Fund revenues.
4.5 Replenishment of Reserves – The following criteria will be used to restore the
Contingency Reserve Fund based upon the remaining fund balance compared to the
minimum reserve guideline:
(i) If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between 75%
and 100% of the minimum balance over a 5 to 7 year period.
(ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the
budgetary plan to restore the reserve shall be structured over a 3 to 5 year period.
(iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution
to replenish to at least the minimum shall be structured over a 1 to 3 year period.
4.6 Annual Status Reporting and Periodic Review – Annually, after presentation of the
City’s Comprehensive Annual Financial Report, the Finance Director will prepare and
present an updated Reserve Level Status report by August 1st of the following year. At
least every five years, the Mayor, based on advice from the Finance Director, will ask
the City Council to reaffirm or revise this policy, including the percentages established
herein.
5.0 RISK MANAGEMENT RESERVE POLICY:
5.1. The City shall maintain a Risk Management Reserve Fund dedicated to mitigation of
the risk of loss arising from potential claims and lawsuits against the City for general
liability purposes as well as claims resulting from natural disasters such as earthquakes.
Amounts not needed for current or estimated future claims will be made available along
with the Contingency Reserve Fund in Section 4 for unanticipated expenditures or
significant declines in actual revenue versus budgeted revenue.
5.2. The Risk Management Reserve Fund shall be set at 2% of annual General Fund
revenues. The City shall reach the target of 2% no later than fiscal year 2014.
5.3. Legal claims expenses incurred below the City’s insurance deductible amounts will be
paid for out of the Risk Management Reserve Fund. Uninsured legal claim expenses
will also be deducted from the Risk Management Reserve Fund.
5.4. Use of the Risk Management Reserve Fund – A draw down of the fund’s reserves
should:
8.6.a
Packet Pg. 224 Attachment: Reserve Policy (Long-range Financial Planning Committee Presentation of Revised Reserve Policy)
3
(i) not exceed 50% of the balance in the Risk Management Reserve Fund, and
(ii) not reduce the reserve below 0.5% of annual General Fund revenues. Council may
grant exceptions to this limitation on draw down of reserves at its discretion. Any
exception granted will be adopted as part of the City’s annual budgeting process.
5.5. Replenishment of Reserves – The following criteria will be used to restore the Risk
Management Reserve Fund based upon the remaining fund balance compared to the
minimum reserve guideline:
(i) If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between 75%
and 100% of the minimum balance over a 3 to 5 year period.
(ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the
budgetary plan to restore the reserve shall be structured over a 2 to 3 year period.
(iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution
to replenish to at least the minimum shall be structured over a 1 to 2 year period.
5.6. The City Council may, at their discretion and as necessary, transfer funds between the
Contingency Reserve Fund and the Risk Management Reserve Fund. Once the two
reserve funds are fully funded up to the minimum levels as established within this
policy, at no time will the combined balances of both funds decline below 8% of annual
General Fund revenues without adopting of a replenishment plan.
8.6.a
Packet Pg. 225 Attachment: Reserve Policy (Long-range Financial Planning Committee Presentation of Revised Reserve Policy)
City of Edmonds
DRAFT UPDATE
Fund Balance Reserve Policy
June 2018
8.6.b
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Table of Contents ARITCLE I INTRODUCTION .........................................................................................................4
ARTICLE II DEFINITIONS ............................................................................................................5
Surplus .......................................................................................................................................8
Working Capital (Enterprise Funds) ...............................................................................................8
ARTICLE III CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE
LEVELS ........................................................................................................................................8
Section 1. Volatility .....................................................................................................................9
Section 2. Operating Fund Size .....................................................................................................9
Section 3. Purpose of Fund Balance Reserves .................................................................................9
Section 4. Bond Ratings ...............................................................................................................9
ARTICLE IV COMMITTED GENERAL FUND BALANCE RESERVES POLICY .............................9
Section 1. Establishment and Purpose of Operating General Fund Operating Reserve .........................9
Section 2. Establishment and Purpose of Contingency Stabilization Reserve .................................... 10
ARTICLE V CONTINGENT RESERVE FUND BALANCE POLICY .............................................. 11
Section 1. Establishment and Purpose of Reserve for Economic Uncertainties and Emergencies Reserve
................................................................................................................................................ 11
ARTICLE VI RISK MANAGEMENT FUND BALANCE RESERVE POLICY ................................. 12
ARTICLE VII UTILITY ENTERPRISE FUND BALANCE RESERVE POLICY ............................... 13
Section 1. Operating Reserve Funds – Water, Sewer and Stormwater .............................................. 13
Section 2. Replenishment of Reserves .......................................................................................... 13
ARTICLE X EQUIPMENT RENTAL FUND RELATED ASSIGNED FUND BALANCE RESERVE POLICY ....................................................................................................................................... 14
Section 1. Equipment ................................................................................................................. 14
Section 2. Fund Reserve Balance ................................................................................................. 14
ARTICLE XI FACILITIES CAPITAL REPLACEMENT ASSIGNED FUND BALANCE RESERVE
POLICY ....................................................................................................................................... 14
ARTICLE XII TECHNOLOGY RELATED ASSIGNED FUND BALANCE RESERVE POLICY ....... 15
Section 1. Hardware ................................................................................................................... 15
Section 2. Software .................................................................................................................... 16
ARTICLE XIII STREET CONSTRUCTION ASSIGNED FUND BALANCE RESERVE POLICY ...... 16
Section 1. Street Preservation ...................................................................................................... 16
ARTICLE XIV ANNUAL FUND BALANCE TYPES - STATUS REPORT ...................................... 17
8.6.b
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ARTICLE XV FIVE-YEAR RESERVE RATE REVIEW ................................................................. 17
ARTICLE XVI DEVIATIONS FROM POLICY .............................................................................. 17
ARTICLE XVII AUTHORITY TO USE FUND BALANCES ........................................................... 17
ARTICLE XVIII ONE-YEAR REVIEW ......................................................................................... 17
ARTICLE XIX EFFECTIVE DATE ............................................................................................... 18
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ARITCLE I INTRODUCTION
The overall objective of Fund Balance (reserve) Reporting is to define that portion of fund balance that is unavailable to support the current budget. In many ways, fund balance represents working capital, which can either be used as a liquidity reserve or for spending in future years. A comprehensive fund balance/reserve management policy provides guidelines for the major funds of the City of Edmonds and provides a structured approach in setting reserve levels in specifically designated funds.
This Fund Balance/Reserve Management Policy is intended to guide prudent use of resources to provide for the much needed services to taxpayers and to maintain sound management policies. It is essential that
governments maintain adequate levels of fund balance reserve to mitigate risks and provide a back-up for revenue shortfalls.
Policy
It is the policy of the City of Edmonds to provide for the continuity of City government by planning ahead for economic uncertainties and major expenditures particularly those that are unplanned. To achieve reserve
goals the City must exercise prudent debt and liability management policies and follow sound fiscal management policies that prioritize the City’s core services. The City will establish various reserve fund
balance accounts that will provide funding for emergencies, contingencies, liabilities and unplanned major capital expenditures. In addition, the City will incorporate the provisions of Governmental Accounting
Standards Board Statement (GASB) no. 54, Fund Balance Reporting and Governmental Fund Type Definitions.
Objectives
The purpose of this Fund Balance/Reserve Management Policy is to assist the City in the pursuit of the following equally important objectives:
1. Build adequate reserves which will provide the City the resources necessary for financial stabilization, particularly during times of unforeseen emergencies and economic downturns;
2. Establish sound fiscal reserve policies that will serve as the foundation for ensuring that strong fiscal management policies guide future City decisions; 3. Provide a clear understanding of the goals and objectives of all funds maintained by the City
particularly committed and assigned fund balances; 4. Provide prudent guidelines regarding the establishment, use and replenishment of City committed or assigned fund balances/reserves;
5. Guide the City in meeting its short-term and long-term obligations; 6. Establish a process for periodic reporting and review of the City’s various fund balances (reserves); and
7. Enhance the City’s credit ratings received from rating institutions through the establishment of clearly delineated Fund/Reserve policies that promote strong fiscal management;
8. Establish reserve policies that are in full compliance with GASB 54 financial reporting requirements.
8.6.b
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ARTICLE II DEFINITIONS
Budget - A plan of financial operation containing an estimate of proposed expenditures for a given period (usually a fiscal year) and a proposed forecast of revenues (receipts) to cover them. A budget is also a
plan that outlines an organization’s financial and operational goals and strategies in monetary terms. Capital Expenditures are expenditures creating future benefits. A capital expenditure is incurred when monies are spent either to buy fixed assets or to add to the value of an existing fixed asset with a useful life that extends beyond the fiscal year. In accounting, a capital expenditure is added to an asset account ("capitalized"), thus increasing the asset's basis (the cost or value of an asset). The general rule (even for municipalities) is that if the property acquired has a useful life longer than the /fiscal year, the cost must be capitalized. The capital expenditure costs are then amortized or depreciated over the life of the asset in question.
Capital Improvement Plan (Program), or CIP; the Capital Improvement Plan (CIP) forecasts the City's capital needs over generally a six-year period based on City-adopted long-range plans, goals and policies. Capital projects are generally largescale endeavors in terms of cost, size and benefit to the community. The underlying strategy of the CIP is to plan for land acquisition, construction, and major maintenance of public facilities necessary for the safe and efficient provision of services. A critical element of a balanced CIP is the provision of funds to preserve or enhance existing facilities and provide new assets that will aid responsiveness to service needs and community growth.
The goals of the CIP are to:
• Provide a balanced program for capital improvements given reasonable anticipated funding/revenues over a six-year planning period;
• Illustrate unmet capital needs based on projected anticipated funding levels, and; • Provide a plan for capital improvements which can be used in preparing the capital budget for the coming fiscal year. The benefits of the CIP is that it allows for a systematic evaluation of all potential projects at the same time and provides for the ability to stabilize debt as well as consolidate projects providing for reduced borrowing
costs.
Capital Project - A Capital Project is a project that helps maintain or improve a City asset, often called
infrastructure. Generally, a capital project consists of a long term investment plan requiring relatively large sums to acquire, develop, improve, and/or maintain capital asset. To be included in the Capital Budget, a project must meet ONE of the following requirements criteria:
• It is a new construction, expansion, renovation, or replacement project for an existing facility or
facilities. The project must have a total cost of at least $5,000 over the life of the project. Project costs can include the cost of land, engineering, architectural planning, and contract services needed
to complete the project; or
• It is a purchase of major equipment (assets) costing $5,000 or more with a useful life more than 1 year; or
• It is an infrastructure project (including, roads, bridges, water and sewer lines and drainage systems) with a cost of $50,000 or more with a useful life more than 1 year.
8.6.b
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Comprehensive Annual Financial Report (CAFR) - A Comprehensive Annual Financial Report (CAFR) is a set of government financial statements, which go beyond the minimums set for Annual Financial Reports completed by public sector entities by the National Council on Governmental Accounting (NCGA) Statement 1. The CAFR combines financial information of fund accounting and Enterprise Authority accounting. The Securities and Exchange Commission (SEC) Rule 15c2-12 requires
a legal undertaking on the part of municipal dealers and brokers who in turn contractually require government debt issuers to provide certain annual financial information on an ongoing basis. While the
SEC does not establish a standardized format for presenting this information, the Government Finance Officers Association (GFOA) has however formally recognized the CAFR as an appropriate document
for meeting the disclosure as defined within SEC Rule 15c2-12. Council - Means the legislative body (the Edmonds city Council) that governs the City of Edmonds; the Edmonds City Council.
Deficit Financing - Deficit financing refers to situations where a fund’s expenditures exceeds revenues so that a budget deficit is incurred. The budget deficit is financed by borrowing from other funds (Interfund Loan) to make up for the temporary revenue shortfall. Deficit financing allows the City to smooth tax and rate burdens and offers the City an important fiscal policy tool. A common scenario causing a budget deficit is when the City receives a grant to fund a project. In this scenario, the project fund will pay project expenditures before the granting agency will distribute grant dollars to the City. During the time from paying for the project and receiving the grant disbursement, the project fund will incur a budget deficit. The temporary budget deficit is covered by the Interfund Loan.
Expenditure - The actual payment of cash or cash equivalent for goods delivered or services rendered, or a charge against available funds in settlement of an obligation as evidenced by an invoice, voucher or other such document during the fiscal year. For governmental reporting purposes, expenditures include expenses or a provision for debt retirement not reported as a liability of the fund from which retired. A capital expenditure is cash used to purchase fixed assets costing $5,000 with a useful life more than 1 year.
Fiscal Year - A 12 month period to which the annual operating budget applies and the end of which a
governmental unit determines its financial position and the results of its operations. The City has specified January 1 through December 31 as its fiscal year.
Fund - A fund is a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and “residual” equity or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain planned objectives in accordance with special regulations, restrictions or limitations.
Fund Balances - The overall objective of fund balance reporting is to isolate that portion of a fund balance
that is unavailable to support the following period’s budget (see GASB 54 definition below). In general, an unassigned fund balance shall be defined as those amounts that are not restricted, committed, or
assigned, and unencumbered of a particular fund at the end of the fiscal year.
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GASB 54 - Fund Balance Reporting and Governmental Fund Type Definitions - The City of Edmonds’s CAFR Financial Statements are required to comply with GASB54 beginning with its Fiscal Year End 2011 CAFR going forward. GASB 54 changes and identifies fund balance classifications that can be more consistently applied by clarifying existing governmental fund type definitions.
Fund balance is basically the difference between the assets and liabilities reported in a fund. GASB
statement No. 54 provides five categories for classifying fund balance. Following are the five categories and related definitions to be used for describing the components of fund balance:
1. Nonspendable Fund Balance Amounts that are not in a spendable form or are required to be maintained intact. Due to the nature or form of the resources, they generally cannot be expected
to be converted into cash or a spendable form (e.g. Inventories and prepaid amounts). This also includes long-term loan and notes receivable and property held for resale. Applies as well to amounts that must be retained intact legally or contractually.
2. Restricted Fund Balance – Amounts that can be spent only for the specific purposes stipulated. Constraints are placed on the use of resources by external parties (e.g. by creditors, grant providers, contributors) or by laws or regulations (e.g. constitution or legally enforceable language). Restrictions may be changed or lifted only with the consent of the resource provider.
3. Committed Fund Balance – Amounts can only be used for the specific purposes determined
by a formal action of City Council. Constraints on fund balance use are imposed by internal formal action of the government’s highest level of decision-making authority (e.g. City Council) and can only be removed or changed by taking the same type of action it employed to commit those amounts through legislation, resolution, or ordinance (e.g. funds committed to satisfy contractual obligations). Action to constrain resources must occur prior to year-end; however the amount can be determined in the subsequent period.
4. Assigned Fund Balance – Assigned fund balances include amounts that are limited by the Mayor, or their designee, for its intended use, but little or no formal action is required to modify or eliminate those limitations. Assigned fund balances comprises amounts intended to be used for a specific purpose. Amounts reported as assigned should not result in a deficit in unassigned fund balance. Also relates to all governmental funds other than the General Fund, with any remaining positive amounts not classified as nonspendable, restricted or committed.
5. Unassigned Fund Balance – Comprises the residual classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are technically available for any purpose. This represents the residual amount of the fund balance that has not been restricted, committed, assigned or encumbered.
General Fund - In public sector accounting, the General Fund is the primary operating fund for all revenues of the City that are not otherwise restricted as to their use, including monies from local property
and sales tax, and other revenue sources that are not assigned for a specific purpose. The General Fund provides the resources necessary to pay/sustain the day-to-day activities for City services such as
administration, community services, parks and recreation, police; fire; public works; elected officials; Mayor; and City Council. When governments or administrators talk about “balancing the budget” they
typically mean balancing the budget for their general fund.
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Government Accounting Standards Board (GASB) - GASB is the private, nonpartisan, nonprofit organization that works to create and improve the rules U.S. state and local governments follow when accounting for their finances and reporting them to the public. While the GASB does not have the power to enforce compliance with the standards it promulgates, the authority for its standards is recognized under the Rules of Conduct of the AICPA. Also, legislation in many states requires compliance with
GASB standards, and governments usually are expected to prepare financial statements in accordance with those standards when they issue bonds or notes or otherwise borrow from public credit markets. The
GASB was established in 1984 and is funded by publication sales, contributions from state and local governments, and voluntary assessment fees from municipal bond issues.
Internal Service Funds - Funds that are established to account for any activity that provides goods or services to other funds, departments or agencies of the primary government on a cost reimbursement basis.
Revenue - The income of a government from all sources appropriated for the payment of the public expenses. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Structural Budget Deficit - A budget deficit that results from a fundamental imbalance whereby current year governmental expenditures exceed current year revenues without any consideration of carryover or prior year unspent revenue balances if they exist. A structural deficit remains across the operating fiscal cycle because the general level of government spending is too high for the prevailing revenue structure (e.g., taxes, fees and other sources). A fiscal gap, is a structural budget deficit over an extended period of time and not only includes the structural deficit at a given point in time but also the difference between promised future government commitments, such as health and retirement spending, and future planned or anticipated tax and other revenues. Another description is that the current revenue structure is insufficient to maintain services as the current level.
Surplus
Surplus is defined as actual expenditures are under the approved budget and actual revenues are above the approved budget. (See Unassigned Fund Balance)
Working Capital (Enterprise Funds)
Working Capital, for Enterprise Fund purposes, is defined as current assets (cash or equity in pooled cash and liquid investments and receivables less than 45 days) minus current liabilities (payables) and other
restrictions. Working Capital does not include long-term assets such as some longer term investments, accumulated funds for capital projects, loans, receivable, fixed assets, inventory, and equipment.
ARTICLE III CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE LEVELS
There are key elements that must be reviewed and analyzed to determine the appropriate size of a given
fund balance reserve (Reserve). Failure to follow the guidelines established in this policy can result in
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developing unattainable fund reserve goals or unsustainable fund balance reserve levels. The following criteria shall be used in determining the appropriate fund balance reserve levels:
Section 1. Volatility
The predictability and/or the volatility of its revenues or its expenditures (i.e., higher levels of fund balance reserves may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile).
Section 2. Operating Fund Size The overall size of the fund’s budgetary events should be taken into consideration in setting the required fund balance reserve level and type for a particular fund.
Section 3. Purpose of Fund Balance Reserves Another consideration for determining the size of each reserve will be the purpose of the reserve: Is there
significant or perceived exposure to one-time outlays (e.g., disasters, immediate capital needs, state budget cuts, or are there potential drains upon fund resources from other funds, or conversely, are there
potential reductions in funding transfers from other funds)?
Section 4. Bond Ratings
The potential impact on the entity’s bond ratings and the corresponding increased cost of borrowed funds.
ARTICLE IV COMMITTED GENERAL FUND BALANCE RESERVES POLICY
This Policy shall establish and define funding for two committed General Fund Balance Reserves: 1) General Fund Operating Reserve and 2) General Fund Stabilization Reserve. The purpose of the reserves is for meeting Economic uncertainties, emergencies of the City and for unanticipated operating expenses or revenue shortfalls. This Policy requires the City to establish and maintain a General Fund Operating Reserve in an amount equal to 5% of the General Fund’s Adopted Annual Operating Budget and a General Fund Contingency Stabilization Reserve in an amount equal to 3% of the General Fund’s Adopted Annual Operating Budget. If it is determined that the reserve balances are not adequate, the Finance Director shall propose an amendment to these policies.
A detailed accounting of the account will be maintained by the Finance Department to show deposits,
withdrawals (when authorized pursuant to policies contained herein) and interest earned. All accounting
for these accounts shall be recorded in the City’s ERP system. A detailed report, prepared by the Finance
Department, shall be presented annually to the Council.
Section 1. Establishment and Purpose of Operating General Fund Operating Reserve
A separate balance sheet account shall be setup by the Finance Director for the General Fund Operating Reserve, to be used in instances of economic uncertainties and unforeseen emergencies.
The Mayor has the power to declare a fiscal emergency based upon one of the following:
1) A natural catastrophe;
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2) An immediate threat to health and public safety; or 3) A significant decline in General Fund revenues. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council. Limitations of Fund Use Any use of the committed General Fund Balances shall be used only in cases to support budget imbalances
due to revenue declines and shall not be used to augment ongoing budgetary/operating spending increases. These committed General Fund Balances may be used for one-time non-reoccurring expenditures and/or
capital projects (operations and maintenance shall not be included), all as submitted by the Mayor and approved by the Council.
The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or their designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds.
Section 2. Establishment and Purpose of Stabilization Reserve A separate balance sheet account shall be setup by the Finance Director for the General Fund Contingency Stabilization Reserve for unanticipated operating expenses or revenue shortfalls.
The Mayor has the power to activate the use of the Stabilization Reserves based on declines in basic
revenues (defined below) in the general fund. The use of the Stabilization Reserves must be approved by
a simple majority of the City Council.
Limitations of Fund Use
This committed fund balance reserve is setup to provide for unanticipated operating expenses or revenue shortfalls adversely affecting City services and programs which were provided for and approved in the current fiscal year’s budget. This committed fund balance shall serve as the source of funding for impacted City services/programs or to transition expenditure growth to match slower revenue growth during the course of a recessionary cycle. This committed fund balance reserve is limited for use under currently budgeted operations and cannot be used to fund new programs or new positions added outside of the current fiscal year budget. It is designed as “bridge financing” necessary to offset slower revenue growth during a recession.
The activation or trigger for usage of this reserve fund shall be based upon basic revenues of the general
fund that include the following: 1) Sales tax growth rate 2) Property tax growth rate 3) Utility tax growth rate 4) Development related revenue growth rate For purposes of this policy, these four revenues will be defined as basic revenues of the General Fund. One
condition that could activate usage of this committed fund balance reserve is when basic revenues falls 5% for at least two consecutive quarters or the annual financial forecast for the next fiscal year estimates basic
revenues to decline 5% or more.
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The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or their designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds.
Transition Policy
Council adoption of this policy will trigger moving an amount equal to 5% of the General Fund’s Adopted Annual Operating Budget from unrestricted fund balance to the General Fund Operating Reserve and 3% to the General Fund Stabilization Reserve.
Committed Fund Balance Reserve Replenishment The Committed General Fund reserves shall be restored pursuant to the guidelines delineated below:
1) If the reserve is drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2) If the reserve is drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserve is drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period.
ARTICLE V CONTINGENT RESERVE FUND BALANCE POLICY This Policy shall define funding levels for a committed reserve within the Contingent Reserve Fund, to be named 1) Reserve for Economic Uncertainties and Emergencies Reserve. The purpose of the Reserve is for meeting Economic uncertainties, emergencies of the City. This policy requires the City to establish and maintain a Contingent Reserve for Economic Uncertainties and Emergencies Reserve in an amount equal
to 16% of the General Fund’s Adopted Annual Operating Budget. If it is determined that the reserve balances are not adequate, the Finance Director shall propose an amendment to these policies. It further requires a simple majority vote of Council with a statement declaring the reason for their use.
A detailed accounting of the account will be maintained by the Finance Department to show deposits,
withdrawals (when authorized pursuant to policies contained herein) and interest earned. All accounting
for these accounts shall be recorded in the City’s ERP system. A detailed report, prepared by the Finance
Department, shall be presented annually to the Council.
Section 1. Establishment and Purpose of Reserve for Economic Uncertainties and Emergencies
Reserve A separate balance sheet account shall be setup by the Finance Director 1) Contingent Reserve for Economic Uncertainties and Emergencies. The Mayor has the power to declare a fiscal emergency based upon one of the following:
1) A natural catastrophe; 2) An immediate threat to health and public safety; or 3) A significant decline in General Fund revenues.
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The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council.
Limitations of Fund Use
Any use of the Reserve for Economic Uncertainties and Emergencies Reserve shall be used: 1) In cases to support budget imbalances due to revenue declines and shall not be used to augment ongoing budgetary/operating spending increases;
2) In the event of major unplanned expenditures the City could face as a result of earthquakes, landslides of other natural disaster;
3) May be used for one-time non-reoccurring expenditures and/or capital projects, all as submitted by the Mayor and approved by the Council.
The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or their designee shall include a detailed list of
how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds.
Committed Contingent Reserve Replenishment
1) If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2) If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period.
Committed Contingent Reserve Phased Sizing The committed fund balance reserve shall be built up at a rate of one half per-cent (1/2 %) to one per-cent (1%) of the adopted General Fund budgeted revenues, per year, as determined by the Mayor. In the event, the adopted General Fund budgeted revenues decline by more than five percent (5%) from the previous year, the committed fund balance reserve shall remain static with no adjustments.
ARTICLE VI RISK MANAGEMENT FUND BALANCE RESERVE POLICY The City will establish a Risk Management Reserve Fund and shall maintain a reserve equal to 1% of the General Fund’s Annual Operating Expenditure Budget. Specifically, the Risk Management Reserve Fund is dedicated to mitigation of the risk of loss arising from potential claims and lawsuits against the City for general liability purposes as well as claims resulting from natural disasters such as earthquakes. Amounts
not needed for current or estimated future claims will be made available along with the Contingency Reserve Fund in Article VII for unanticipated expenditures or significant declines in actual revenue versus budgeted
revenue. If it is determined that the 1% reserve is not adequate, the Finance Director shall propose an amendment to these policies.
Limitations of Fund Use Any use of the reserve shall be used for:
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1) Provide funds to pay legal claims expenses incurred below the City’s insurance deductible amounts. 2) Uninsured legal claim expenses may also be deducted from the Risk Management Reserve Fund. Reserve Fund Replenishment
1) If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2) If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period.
ARTICLE VII UTILITY ENTERPRISE FUND BALANCE RESERVE POLICY
The delivery of water, sewer and stormwater services are accounted for in Enterprise Funds. These “business-type activities” are operated in a manner similar to businesses in the private sector and are
primarily funded through user fees and charges. All costs related to providing these services, including direct and indirect operating costs, capital improvements and depreciation are supported by their own rates
(user charges) and shall not be subsidized by the General Fund. This Policy requires the City to establish and maintain Operating Reserves in an amount equal to 12.5% or 45 days worth of annual operating expenses of the Enterprise Fund’s Adopted Annual operating budget.
Section 1. Operating Reserve Funds – Water, Sewer and Stormwater Each utility operating reserve fund is to be used for unanticipated events that impair the ability of the City to provide specific utility services in its normal course of business. The methodology to establish these reserve funds shall be based upon the annual adopted operating budget for each fund which represents the amount necessary to provide for a specified number of days of operations in the event of a major disruption
to revenues. Because reserves will be funded through user fees, the amount of the reserve will be within industry standards for similar type operations and be within amounts necessary to resolve normal capital
improvement requirements that may arise outside of typical maintenance projections.
The use of these reserve funds shall be restricted to emergency situations resulting from the loss of revenues
and must be replenished before the end of each fiscal year. A separate reserve balance will be established for water, sewer and stormwater.
Section 2. Replenishment of Reserves
The Public Works Director, with the approval of the Mayor, shall establish a replenishment schedule pursuant to the guidelines provided in this Policy.
Commented [JS1]: This Section has not been fully vetted by the Long-range Financial Planning Committee or by staff.
Commented [JS2]: Need to include language that talks about funding current year projects as the city is transitioning from issuing debt to fund capital projects to a “pay-as-you-go” method to fund capital projects. What this means is utility funds are accumulating cash to pay for projects as well as paying for operations and on-going debt service.
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ARTICLE VIII EQUIPMENT RENTAL FUND RELATED ASSIGNED FUND BALANCE
RESERVE POLICY It shall be the policy of the City to pre-fund anticipated Equipment replacement by establishing a dedicated Assigned fund balance reserve to be funded through annual budget appropriations assessed to user departments.
Section 1. Equipment
The City Finance Director, in consultation with the City Fleet Manager, and with the approval of the Mayor, shall undertake a comprehensive review of the remaining useful life of all City departments’ equipment and make recommendations for establishing the monthly equipment rental charge as set forth in ECC 3.05.070 to be set aside to fund equipment replacement and adjusted to maintain the Fund’s minimum or maximum Fund Balance Reserve. An Equipment Replacement Schedule (Schedule) shall be established for estimating the total cost of replacing and/or upgrading identified equipment within each category of equipment. The Schedule shall cover a period that equates the longest lived piece of equipment on the Schedule. If the
longest lived equipment is 20 years, then the Schedule shall cover a 20 year period. Estimated costs of replacing the equipment shall be derived by adjusting the purchase price by applying an inflation factor to
the purchase price for the estimated useful life of each respective equipment category to arrive at an estimated replacement figure (i.e. total cost of replacing a vehicle expected to last ten years and purchased
for $27,000 will be calculated as follows: 1) Determine the inflation factor to be applied to the category of equipment. In the case of new vehicles, the U.S. Bureau of Labor Statistics Consumer price Index for All Urban Consumers: New Vehicles should be used to determine the inflation factor. In this example we will use of 3%. 2) The purchase price of $27,000 will be adjusted by compounding the price by 3% over ten years; i.e., year one replacement value would equal $27,810…year 10 replacement value would equal $36,286. 3) The same methodology must be applied to all equipment on the Schedule.
Section 2. Fund Reserve Balance For the first two years after this policy takes effect, the Schedule’s minimum reserve balance must not fall below $3,000,000. A review of the reserve balance must be conducted during year two with the goal of setting a long-term minimum and maximum reserve balances.
Reserve Fund Replenishment Funds shall be replenished per Monthly Rental charge set forth in ECC 3.05.070.
Transition Policy The Schedule’s beginning reserve balance as of January 1, 2018 was $5,152,574 and is anticipated to end 2018 with a reserve balance of $5,299,968. It is recommended that $1,750,000 of the Schedule’s Reserve Balance be transferred to a new Facilities Capital Replacement Fund, (See Article XIV).
ARTICLE IX FACILITIES CAPITAL REPLACEMENT ASSIGNED FUND BALANCE RESERVE POLICY
Commented [JS3]: This Section has not been fully vetted by the Long-range Financial Planning Committee or by staff.
Commented [JS4]: This Section has not been fully vetted by the Long-range Financial Planning Committee or by staff.
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It shall be the policy of the City to pre-fund anticipated capital needs for General Fund Departments by establishing dedicated assigned fund balance reserves to be funded through annual appropriations within the budgets of each of the respective departments. The City Finance Director, with the approval of the Mayor, shall estimate the useful life of City buildings plus an amount for major capital components (i.e. roofs, HVAC) during the useful life of the facility and recommend appropriations in each departments
budget necessary to fund, over time, each departments share of constructing a replacement facility or modernizing a current building.
It shall be the policy of the City to establish an amount of one per-cent (1%) of General Fund appropriations to be used exclusively for capital items described within this Article.
This policy is primarily intended for facility capital repairs.
Reserve Fund Replenishment Funds shall be replenished per Article IV of this Policy.
Reserve Fund Phased Sizing
This assigned fund balance shall be built up at a rate of one-quarter percent (1/4%) to one-half percent (1/2%) per year of approved General Fund revenues, per year, as determined by the Mayor.
Transition Policy
To be phased in based upon four consecutive quarters of stabilized/increased General Fund primary revenues and City Managers recommendation to Council.
ARTICLE XI TECHNOLOGY RELATED ASSIGNED FUND BALANCE RESERVE POLICY
It shall be the policy of the City to pre-fund major anticipated capital needs for Technology replacement
and upgrade needs by establishing a dedicated Assigned fund balance reserve to be funded through annual budget appropriations by user departments.
Section 1. Hardware
The City Finance Director, in consultation with the City IT Manager, and with the approval of the Mayor, shall undertake a comprehensive review of the remaining useful life of all City departments’ technology
related hardware including computers, servers, printers, scanners, copiers and telephones and make recommendations for establishing annual appropriations to be set aside to fund upgrading and/or replacing equipment. A schedule shall be established for the total cost of replacing and/or upgrading identified equipment within each category of equipment divided by the average estimated useful life of for each respective hardware category to arrive at a yearly budget figure (i.e. total cost of replacing $100,000 worth of citywide servers divided by an average useful life of 5 years would require a $20,000 budget set aside per year to be shared by user departments).
Commented [JS5]: This Section has not been fully vetted by the Long-range Financial Planning Committee or by staff.
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Section 2. Software
The City Finance Director, in consultation with the City IT Manager, and with the approval of the Mayor, shall undertake a comprehensive review of the remaining useful life of all City departments’ software and
make recommendations for establishing annual appropriations to be set aside to fund software upgrades, migration costs, proprietary costs, and replacement costs. A schedule shall be established for the total cost
of replacing and/or upgrading identified software, divided by the average estimated useful life of all software to arrive at a yearly budget figure (i.e. total cost of replacement and/or upgrade $60,000 divided by average useful life of 3 years would require a $20,000 budget set aside per year to be shared by user departments).
Reserve Fund Replenishment
Funds shall be replenished per Article IV of this Policy.
Reserve Fund Phased Sizing This assigned fund balance shall be built up at a rate of one-quarter percent (1/4%) to one-half percent (1/2%) per year of approved General Fund revenues, per year, as determined by the Mayor.
Transition Policy To be phased in based upon four consecutive quarters of stabilized/increased General Fund revenues and Mayor’s recommendation to Council. ARTICLE XII STREET CONSTRUCTION ASSIGNED FUND BALANCE RESERVE POLICY
It shall be the policy of the City to pre-fund major anticipated capital needs for the Pavement Preservation
Program establishing a dedicated Assigned fund balance reserve to be funded through annual budget appropriations by user departments.
Section 1. Street Preservation The City Public Works with the approval of the Mayor, shall undertake a comprehensive review of the
remaining useful life of all City streets and make recommendations for establishing annual appropriations to be set aside to fund the Street Preservation Program. A schedule shall be established for the total cost of replacing or upgrading identified streets divided by the average estimated useful life of for each respective street to arrive at a yearly budget figure (i.e. total cost of repaving $60,000,000 worth of citywide streets divided by an average useful life of 20 years would require a $3,000,000 budget set aside per year).
Reserve Fund Replenishment Funds shall be replenished per Article IV of this Policy.
Reserve Fund Phased Sizing
This assigned fund balance shall be built up at a rate of one-quarter percent (1/4%) to one-half percent (1/2%) per year of approved General Fund revenues, per year, as determined by the Mayor.
Transition Policy
Commented [JS6]: This Section has not been fully vetted by the Long-range Financial Planning Committee or by staff.
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To be phased in based upon four consecutive quarters of stabilized/increased General Fund revenues and Mayor’s recommendation to Council.
ARTICLE XIII ANNUAL FUND BALANCE TYPES - STATUS REPORT
Once a year, in August, the City Finance Director shall present to the Council a comprehensive report on
the City’s fund balance reserve types as of June 30th. The reports shall include an updated fund balance reserve level for each fund balance type. This report shall include the following funds:
1. General Fund Operating Reserve balance;
2. General Fund Contingency Stabilization Reserve balance; 3. Enterprise Operating Reserve Funds balances;
4. Assigned Capital Project Fund Reserve Balances; and
5. Assigned and Unassigned Internal Service Funds Reserve Balances.
See exhibit „B‟ for sample report.
ARTICLE XIV FIVE-YEAR RESERVE RATE REVIEW
Every five years, during the annual budget hearings, the Mayor, based upon a comprehensive financial and economic review of all City fund balance types and in consultation with the City Finance Director, and
Department Directors as necessary, shall make recommendations to the City Council for either maintaining existing fund balance reserve polices or revising fund balance reserve policies including percentage ranges
established by category herein and replenishment requirements by categories established herein. ARTICLE XV DEVIATIONS FROM POLICY
No deviations from the fund balance reserve polices set forth in this Policy will be allowed except as
recommended by the Council and approved by a simple majority of vote by the Council. This includes any increase or decrease in the base fund balance reserve levels established by this policy and expenditures from
fund balance reserve accounts for anything other than the intended budgeted use of said fund balance. ARTICLE XVI AUTHORITY TO USE FUND BALANCES
The Mayor may authorize the use of unassigned fund balance reserves consistent with the intended purposes
described herein and an appropriation by Council. ARTICLE XVII ONE-YEAR REVIEW
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One year from the adoption of this Policy, the Council shall, at a regularly scheduled meeting review the implementation and observance of this Policy and, if necessary, amend the Policy to reflect changes as may be necessary or required.
ARTICLE XVIII EFFECTIVE DATE This resolution shall take effect upon its final adoption by the City Council.
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Fund Balance Guidelines for the General Fund
Type: Best Practice Background:
In the context of financial reporting, the term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly use this same term to describe the net position of governmental funds calculated on a government’s budgetary basis.1 While in both cases fund balance is intended to serve as
a measure of the financial resources available in a governmental fund; it is essential that differences between GAAP fund balance and budgetary fund balance be fully appreciated.
1. GAAP financial statements report up to five separate categories of fund balance based on the type and source of constraints placed on how resources can be spent (presented in descending order from most constraining to least constraining):
nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund balance.2 The total of the amounts in these last three categories (where the only constraint on spending, if any, is imposed by the government itself) is termed unrestricted fund balance. In contrast, budgetary fund balance, while it is subject to the same constraints on spending as GAAP fund balance, typically represents simply the total amount accumulated from prior years at a point in time. 2. The calculation of GAAP fund balance and budgetary fund balance sometimes is complicated by the use of sub-funds within the general fund. In such cases, GAAP fund balance includes amounts from all of the subfunds, whereas budgetary fund balance typically does not. 3. Often the timing of the recognition of revenues and expenditures is different for purposes of GAAP financial reporting and budgeting. For example, encumbrances arising from purchase orders often are recognized as expenditures for budgetary purposes, but never for the preparation of GAAP financial statements.
The effect of these and other differences on the amounts reported as GAAP fund balance and budgetary
fund balance in the general fund should be clarified, understood, and documented.
It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. In most cases, discussions of fund balance will properly focus on a government’s general fund. Nonetheless, financial resources available in other funds should also be considered in assessing the adequacy of unrestricted fund balance in the general fund.
Recommendation:
GFOA recommends that governments establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund for GAAP and budgetary purposes.3 Such a guideline
should be set by the appropriate policy body and articulate a framework and process for how the government would increase or decrease the level of unrestricted fund balance over a specific time
8.6.c
Packet Pg. 245 Attachment: GFOA Fund Balance Guidelines for the General Fund (Long-range Financial Planning Committee Presentation of Revised Reserve
period.4 In particular, governments should provide broad guidance in the policy for how resources will be directed to replenish fund balance should the balance fall below the level prescribed.
Appropriate Level. The adequacy of unrestricted fund balance in the general fund should take into account each government’s own unique circumstances. For example, governments that may be
vulnerable to natural disasters, more dependent on a volatile revenue source, or potentially subject to cuts in state aid and/or federal grants may need to maintain a higher level in the unrestricted fund
balance. Articulating these risks in a fund balance policy makes it easier to explain to stakeholders the rationale for a seemingly higher than normal level of fund balance that protects taxpayers and employees from unexpected changes in financial condition. Nevertheless, GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their
general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures.5 The choice of revenues or expenditures as a basis of comparison may be dictated by what is more predictable in a government’s particular circumstances.6 Furthermore, a government’s particular situation often may require a level of unrestricted fund balance in the general
fund significantly in excess of this recommended minimum level. In any case, such measures should be applied within the context of long-term forecasting, thereby avoiding the risk of placing too much
emphasis upon the level of unrestricted fund balance in the general fund at any one time. In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including:
1. The predictability of its revenues and the volatility of its expenditures (i.e., higher
levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); 2. Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state budget cuts);
3. The potential drain upon general fund resources from other funds, as well as, the availability of resources in other funds; 4. The potential impact on the entity’s bond ratings and the corresponding increased cost of borrowed funds; 5. Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund
balance already committed or assigned by the government for a specific purpose). Governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance, rather than on unrestricted fund balance.
Use and Replenishment.
The fund balance policy should define conditions warranting its use, and if a fund balance falls below the government’s policy level, a solid plan to replenish it. In that context, the fund balance policy should: 1. Define the time period within which and contingencies for which fund balances will be
used; 2. Describe how the government’s expenditure and/or revenue levels will be adjusted to
match any new economic realities that are behind the use of fund balance as a financing bridge; 3. Describe the time period over which the components of fund balance will be replenished and the means by which they will be replenished.
Generally, governments should seek to replenish their fund balances within one to three years of use. Specifically, factors influencing the replenishment time horizon include:
1. The budgetary reasons behind the fund balance targets; 2. Recovering from an extreme event;
3. Political continuity; 4. Financial planning time horizons;
8.6.c
Packet Pg. 246 Attachment: GFOA Fund Balance Guidelines for the General Fund (Long-range Financial Planning Committee Presentation of Revised Reserve
5. Long-term forecasts and economic conditions; 6. External financing expectations. Revenue sources that would typically be looked to for replenishment of a fund balance include nonrecurring revenues, budget surpluses, and excess resources in other funds (if legally permissible and there is a defensible rationale). Year-end surpluses are an appropriate source for replenishing fund balance.
Unrestricted Fund Balance Above Formal Policy Requirement. In some cases, governments can find themselves in a position with an amount of unrestricted fund balance in the general fund over their formal policy reserve requirement even after taking into account potential financial risks in the foreseeable future. Amounts over the formal policy may reflect a structural trend, in which case governments should
consider a policy as to how this would be addressed. Additionally, an education or communication strategy, or at a minimum, explanation of large changes in fund balance is encouraged. In all cases, use of those funds should be prohibited as a funding source for ongoing recurring expenditures.
Committee:
Accounting, Auditing, and Financial Reporting Governmental Budgeting and Fiscal Policy Notes:
1. For the sake of clarity, this recommended practice uses the terms GAAP fund
balance and budgetary fund balance to distinguish these two different uses of the same term. 2. These categories are set forth in Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type
Definitions. 3. Sometimes restricted fund balance includes resources available to finance items that
typically would require the use of unrestricted fund balance (e.g., a contingency reserve). In that case, such amounts should be included as part of unrestricted fund
balance for purposes of analysis. 4. See Recommended Practice 4.1 of the National Advisory Council on State and Local
Budgeting governments on the need to "maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees
because of temporary revenue shortfalls or unpredicted one-time expenditures" (Recommended Practice 4.1).
5. In practice, a level of unrestricted fund balance significantly lower than the recommended minimum may be appropriate for states and America’s largest
governments (e.g., cities, counties, and school districts) because they often are in a better position to predict contingencies (for the same reason that an insurance
company can more readily predict the number of accidents for a pool of 500,000 drivers than for a pool of fifty), and because their revenues and expenditures often
are more diversified and thus potentially less subject to volatility. 6. In either case, unusual items that would distort trends (e.g., one-time revenues and
expenditures) should be excluded, whereas recurring transfers should be included. Once the decision has been made to compare unrestricted fund balance to either
revenues and/or expenditures, that decision should be followed consistently from period to period.
8.6.c
Packet Pg. 247 Attachment: GFOA Fund Balance Guidelines for the General Fund (Long-range Financial Planning Committee Presentation of Revised Reserve
Historical Trend Charts
ITEM 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Impacts to Fund Balance $0 $191,707 $1,033,528 $1,994,366 $5,661,630 $8,662,214 $12,307,540 $14,969,750 $16,574,209 $17,002,048
Revenue (Decreaes)
Regular Tax Levy 92,503 92,269 92,736 94,579 - 98,192 25,030 100,649
EMS Levy Taxes (376,864) (637,976) (957,283) (1,081,985) (803,399) (466,862) (170,091)
Licenses & Permits (113,006) (182,303) (16,959)
Intergovernmental (59,231) (32,746) (118,580) (106,047) (59,231)
Services
Fines & Forfeitures
Miscellaneous
Total Revenues (Lost)($113,006)($182,303)($301,320)($604,938)($897,293)($1,105,986)($909,446)($427,901)($145,061)$100,649
Expenditure Reductions
Labor 78,701 659,518 659,518 1,542,622 1,515,068 2,539,340 1,752,764 1,176,558 282,778
'2011 Forlough Days 430,000
Supplies 53,362
Services 187,335
Intergov't 738,025
Capital 30,000
Transfers 268,317 400,888
Total Expenditures Cuts $78,701 $659,518 $659,518 $3,062,326 $2,103,291 $2,539,340 $1,752,764 $1,176,558 $282,778 $0
Cumulative Impacts to
Fund Balance $191,707 $1,033,528 $1,994,366 $5,661,630 $8,662,214 $12,307,540 $14,969,750 $16,574,209 $17,002,048 $16,901,399
RECESSION REVENUE LOSS & EXPENDITURE REDUCTION SUMMARY
8.6.d
Packet Pg. 248 Attachment: Historical Trend Charts (Long-range Financial Planning Committee Presentation of Revised
Historical Trend Charts
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
45.0%
50.0%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Outlook
General Fund001
RiskManagementReserve Fund011
ContingencyReserve Fund012
CombinedFund Balances
Fund Balances as a Percent of General
Fund Balance Summary 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Outlook
General Fund 001 5,807,882 3,258,423 4,138,807 4,925,008 5,705,634 4,635,300 6,834,380 6,446,380 9,359,437 9,841,719 8,801,500
Risk Management Reserve Fund 011 - - - - - 114,000 387,195 1,024,822 961,512 963,026 969,826
Contingency Reserve Fund 012 1,927,600 1,927,600 1,927,600 3,263,561 3,265,778 5,278,152 5,376,796 5,445,337 4,677,030 5,367,841 5,412,491
Combined Fund Balances 7,735,482 5,186,023 6,066,407 8,188,569 8,971,412 10,027,452 12,598,371 12,916,539 14,997,979 16,172,586 15,183,817
Year over Year % Change (2,549,459) 880,384 2,122,162 782,843 1,056,040 2,570,919 318,168 2,081,440 1,174,607 (988,769)
Fund Balance as a Percent
of General Fund Revenue 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Outlook
General Fund 001 18.4%10.3%13.1%15.6%18.1%14.7%21.6%20.4%29.6%31.2%27.9%
Risk Management Reserve Fund 011 0.0%0.0%0.0%0.0%0.0%0.3%1.1%2.8%2.5%2.5%2.6%
Contingency Reserve Fund 012 6.1%6.3%5.7%9.4%10.1%15.9%15.6%15.0%12.3%13.7%14.3%
Combined Fund Balances 24.5%16.7%18.8%25.0%28.1%30.9%38.3%38.2%44.5%47.3%44.8%
Year over Year % Change -7.8%2.1%6.2%3.1%2.8%7.4%-0.2%6.3%2.8%-2.5%
8.6.d
Packet Pg. 249 Attachment: Historical Trend Charts (Long-range Financial Planning Committee Presentation of Revised
City Council Agenda Item
Meeting Date: 06/12/2018
Snohomish County Diversion Center Participation Agreement
Staff Lead: Chief Al Compaan
Department: Police Services
Preparer: Don Anderson
Background/History
New
Staff Recommendation
Staff requests that council approve this agreement for signing by the Mayor via consent at the June 19,
2018 regular business meeting.
Narrative
For consideration by the Public Safety, Personnel and Planning Committee:
The County operates the Snohomish County Diversion Center (the “Diversion Center”). The Diversion
Center is a facility that provides temporary shelter and access to basic programs to individuals, in an
effort to provide those individuals with a stable source of housing and services until alternative
treatment or housing options become available. The purpose and intent of this Agreement is to allow
the City to refer individuals identified by the City for inclusion in the Diversion Center Program in
accordance with the rules and conditions set by the County. This agreement has been approved as to
form by City Attorney Sharon Cates.
Attachments:
Diversion Center Agreement FINAL
9.1
Packet Pg. 250
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 1 of 7
INTERGOVERNMANTAL AGREEMENT FOR
SNOHOMISH COUNTY DIVERSION CENTER PARTICIPATION
This intergovernmental agreement for services between Snohomish County and the City of
(this “Agreement”), is made and entered into this ____ day of , 2018,
by and between Snohomish County, a political subdivision of the State of Washington (the “County”),
and the CITY OF , a municipal corporation of the State of Washington (the
“City”).
In consideration of the mutual promises contained in this Agreement and the mutual benefits to
result therefrom, the parties agree as follows:
1. Purpose of Agreement. The County operates the Snohomish County Diversion Center (the
“Diversion Center”). The Diversion Center is a facility that provides temporary shelter and access to
basic programs to individuals, in an effort to provide those individuals with a stable source of housing
and services until alternative treatment or housing options become available. The purpose and intent of
this Agreement is to allow the City to refer individuals identified by the City for inclusion in the Diversion
Center Program in accordance with the rules and conditions set by the County.
2. Effective Date and Duration. This Agreement shall take effect upon execution by both Parties.
This Agreement shall remain in effect through December 31, 2018, unless earlier terminated pursuant to
the provisions of Section 13 below, PROVIDED HOWEVER, that the term of this Agreement may be
extended or renewed for up to three (3) additional one (1) year terms by written notice from the County
to the City, PROVIDED FURTHER that each Party’s obligations after December 31, 2018, are contingent
upon local legislative appropriation of necessary funds for this specific purpose in accordance with
applicable law.
3. Administrators. Each party to this Agreement shall designate an individual (an “Administrator”),
who may be designated by title or position, to oversee and administer such party’s participation in this
Agreement. The parties’ initial Administrators shall be the following individuals:
County Administrator (Sheriff): County Administrator (HS): City Administrator:
Tony Aston Cammy Hart-Anderson _____________________
Corrections Bureau Chief Behavioral Health Division Manager _____________________
Snohomish County Sheriff’s Office Snohomish County Human Services _____________________
3000 Rockefeller Avenue M/S 509 3000 Rockefeller Avenue M/S 305 _____________________
Everett, Washington 98201 Everett, Washington 98201 _____________________
Either party may change its Administrator at any time by delivering written notice of such party’s new
Administrator to the other party.
4. County Services. As described in this Section 4, and subject to the conditions set forth in
Section 5 below, the County will accept eligible individuals identified by the City (the “participants”) for
participation in the Diversion Center program. The Diversion Center program will provide temporary
9.1.a
Packet Pg. 251 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 2 of 7
housing and access to basic services to eligible accepted individuals (“participants”). The County has
contracted with a third party Contractor to administer the Diversion Center program and provide basic
services. The third party Contractor will provide short term temporary housing, access to services in the
community, access to behavioral health services and/or referral, medication assisted detox treatment,
and transition planning. In addition, the County will provide a participant meals, laundry equipment,
storage for small personal items, and basic hygiene kits during his/her participation in the Diversion
Center program. A participant’s housing shall not exceed 15 days without written permission from the
County.
4.1 Eligibility/Acceptance. In order to be eligible for the Diversion Center program, the
County must determine, at a minimum: 1) the City has met its obligations under Section 5 of this
agreement, 2) that the individual has successfully completed medical screening, described in
Section 5.2, 3) the individual is at least 18 years old, 4) the individual is a voluntary program
participant, stating a willingness to participate in services, and 5) the individual is willing to
agree to a Release of Information as necessary to allow the County, the third party Contractor
the City, and any referral agencies to coordinate services. The County shall have sole discretion
to accept or decline City referred individual. The County may change or establish additional
criteria for eligibility at any time. The County will make reasonable efforts to provide any
changes in eligibility criteria to the City in advance of implementation of any change.
4.2 Denial. If an individual referred by the City is denied participation in the Diversion
Center Program, the County shall notify the social worker or law enforcement officer of the non-
acceptance and the reason for the non-acceptance. Notification may be made immediately in
person to the City representative
4.3 Diversion Center Limits. The County shall have the right to set the number of City
referred participants in the Diversion Center program. Initial quantity of participants will be set
for each City by the Sheriff. The County will only amend the maximum number through written
notice to the City administrator. The County’s administrator shall have the final authority in
determining the maximum number of concurrent participants a City may have. In the event that
the County reduces the maximum number of participants for the City to a number less than the
number of currently enrolled participants, the County shall work with the City to locate
alternate options for transitional services prior to discharging participants.
4.4 Participant Removal. The County reserves the right remove an accepted participant at
any time. The County will notify the City of its decision to remove the participant. Within 2
hours of receiving the County’s notification, the City must remove the participant from the
Diversion Center and return/transport the individual back to his/her community (jurisdiction).
5. City Responsibilities.
5.1 Embedded social worker. The City shall employ or contract with a law enforcement
embedded social worker and/or social worker program modeled after the Snohomish County
partnership between its Sheriff’s Office and Human Services Department. Social workers shall
be assigned to work in the field with City law enforcement officers to establish contact and
relationships with potential participants prior to transporting to the Diversion Center.
5.2 Medical Screening. The City shall transport the referred individual to the Diversion
Center. Individuals must successfully complete the Diversion Center’s medical screen to move
9.1.a
Packet Pg. 252 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 3 of 7
forward in the eligibility criteria review. If the referred individual does not successfully complete
the medical screening, the City will return to their community (jurisdiction) or transport the
individual to the hospital, if medically necessary.
5.3 Participant case management by City. The City will designate at least one social worker
to remain engaged with each City participant housed at the Diversion Center. The social worker
will review the City participant’s progress in the program. The City social worker shall maintain
contact with the City participant no less frequently than weekly. A city social worker may need
to contact a participant more frequently, as need on a case by case basis. The City social worker
is expected to provide case management services, monitor participant progress, and while the
participant is housed, actively seek out post-diversion center services.
5.4 Participants must be escorted. Participants shall be escorted by City staff when arriving
at and departing from the Diversion Center.
5.5 Transportation. The City shall be responsible for funding or providing for the
transportation of City participants to treatment, medical appointments, other services, or court
as needed.
5.6 Responsive to third party Contractor. The third party Contractor responsible for
administering the Diversion Center Program may contact the City to discuss a City Participant.
The City shall respond to any contact from the Contractor about a participant within one (1)
business day.
5.7 City provides discharge items. The City shall provide discharge supplies or items for City
participants, as needed, upon discharge from the Diversion Center. Supplies may include, but
are not limited to: a duffel bag or backpack, clothing/footwear, and transportation fare.
6. Cost to City. There is no fee for City use of the Diversion Center, given that the 2018 operations
are fully supported through dedicated Washington State funding and Snohomish County Chemical
Dependency and Mental Health tax revenue. In the event that funding from either source is reduced to
the extent that other local sources of funding are necessary, the parties agree that the costs for the
remainder of the term of this Agreement shall be renegotiated.
7. Incidental Costs. In the event a City participant needs incidental items or services, including any
associated service fees, the City shall be responsible for paying for those incidental costs directly to the
provider.
8. No participant rights. Participation in the Diversion Center program is voluntary. A participant
may be removed from the Diversion Center program at any time, without cause.
9. Indemnification/Hold Harmless.
9.1 City Held Harmless. The County shall indemnify and hold harmless the City and its
officers, agents, and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of
any negligent act or omission of the County, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this agreement. In the event that
any such suit based upon such a claim, action, loss, or damages is brought against the City, the
County shall defend the same at its sole cost and expense; provided that the City reserves the
9.1.a
Packet Pg. 253 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 4 of 7
right to participate in said suit if any principle of governmental or public law is involved; and if
final judgment in said suit be rendered against the City, and its officers, agents, and employees,
or any of them, or jointly against the City and the County and their respective officers, agents,
and employees, or any of them, the County shall satisfy the same.
9.2 County Held Harmless. The City shall indemnify and hold harmless the County and its
officers, agents, and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of
any negligent act or omission of the City, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this agreement. In the event that
any suit based upon such a claim, action, loss, or damages is brought against the County, the
City shall defend the same at its sole cost and expense; provided that the County reserves the
right to participate in said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the County, and its officers, agents, and employees, or any
of them, or jointly against the County and the City and their respective officers, agents, and
employees, or any of them, the City shall satisfy the same.
9.3 Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is
specifically intended to constitute a waiver of each party’s immunity under Washington’s
Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the
extent necessary to provide the indemnified party with a full and complete indemnity of claims
made by the indemnitor’s employees. The parties acknowledge that these provisions were
specifically negotiated and agreed upon by them.
10. Insurance. Each Party shall maintain its own insurance and/or self-insurance for its liabilities
from damage to property and /or injuries to persons arising out of its activities associated with this
Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of
insurance and/or self-insurance shall not limit the liability of the indemnifying part to the indemnified
party(s). Each Party shall provide the other with a certificate of insurance or letter of self-insurance
annually as the case may be.
11. Compliance with Laws. In the performance of its obligations under this Agreement, each party
shall comply with all applicable federal, state, and local laws, rules and regulations.
12. Default. If either the County or the City fails to perform any act or obligation required to be
performed by it hereunder, the other party shall deliver written notice of such failure to the non-
performing party. The non-performing party shall have fifteen (15) days after its receipt of such notice in
which to correct its failure to perform the act or obligation at issue, after which time it shall be in default
(“Default”) under this Agreement; provided, however, that if the non-performance is of a type that
could not reasonably be cured within said fifteen (15) day period, then the non-performing party shall
not be in Default if it commences cure within said fifteen (15) day period and thereafter diligently
pursues cure to completion.
13. Early Termination.
13.1 Termination by the County. Except as provided in Section 13.3 below, the County may
terminate this Agreement at any time, with or without cause, upon not less than thirty (30) days
advance written notice to the City. The termination notice shall specify the date on which the
Agreement shall terminate.
9.1.a
Packet Pg. 254 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 5 of 7
13.2 Termination by the City. The City may terminate this Agreement at any time, with or
without cause, upon not less than thirty (30) days advance written notice to the County. The
termination notice shall specify the date on which the Agreement shall terminate, the grounds
for termination, and the specific plans for accommodating the affected participants.
13.3 Lack of Funding. This Agreement is contingent upon governmental funding and local
legislative appropriations. In the event that funding from any source is withdrawn, reduced,
limited, or not appropriated after the effective date of this Agreement, this Agreement may be
terminated by the County immediately by delivering written notice to the City. The termination
notice shall specify the date on which the Agreement shall terminate.
14. Notices. All notices required to be given by any party to the other party under this Agreement
shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email) to the applicable Administrator or the Administrator’s designee. Notice delivered in person shall
be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as
of the date the same is deposited in the United States mail, postage prepaid, and addressed to the
Administrator, or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the recipient.
15. Miscellaneous.
15.1 Entire Agreement; Amendment. This Agreement constitutes the entire agreement
between the parties regarding the subject matter hereof, and supersedes any and all prior oral
or written agreements between the parties regarding the subject matter contained herein. This
Agreement may not be modified or amended in any manner except by a written document
executed with the same formalities as required for this Agreement and signed by the party
against whom such modification is sought to be enforced.
15.2 Conflicts between Attachments and Text. Should any conflicts exist between any
attached exhibit or schedule and the text or main body of this Agreement, the text or main body
of this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and enforced in
accordance with the laws of the State of Washington. The venue of any action arising out of this
Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish
County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the
prevailing party shall be entitled to recover all costs of such a lawsuit, including reasonable
attorney’s fees.
15.4 Interpretation. This Agreement and each of the terms and provisions of it are deemed
to have been explicitly negotiated by the parties, and the language in all parts of this Agreement
shall, in all cases, be construed according to its fair meaning and not strictly for or against either
of the parties hereto. The captions and headings in this Agreement are used only for
convenience and are not intended to affect the interpretation of the provisions of this
Agreement. This Agreement shall be construed so that wherever applicable the use of the
singular number shall include the plural number, and vice versa, and the use of any gender shall
be applicable to all genders.
15.5 Severability. If any provision of this Agreement or the application thereof to any person
or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the
9.1.a
Packet Pg. 255 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 6 of 7
remainder of this Agreement and the application of that provision to other persons or
circumstances shall not be affected thereby, but shall instead continue in full force and effect, to
the extent permitted by law.
15.6 No Waiver. A party’s forbearance or delay in exercising any right or remedy with
respect to a Default by the other party under this Agreement shall not constitute a waiver of the
Default at issue. Nor shall a waiver by either party of any particular Default constitute a waiver
of any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole or in part, by
either party without the express written consent of the other party, which may be granted or
withheld in such party’s sole discretion. Any attempt to assign this Agreement in violation of the
preceding sentence shall be null and void and shall constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and represents that he
or she is competent and authorized to enter into this Agreement on behalf of the party for
whom he or she purports to sign this Agreement.
15.9 Independent Contractor. The County will perform all Services under this Agreement as
an independent contractor and not as an agent, employee, or servant of the City. The County
shall be solely responsible for control, supervision, direction and discipline of its personnel, who
shall be employees and agents of the County and not the City. The County has the express right
to direct and control the County’s activities in providing the Services in accordance with the
specifications set out in this Agreement. The City shall only have the right to ensure
performance.
15.10 No Joint Venture. Nothing contained in this Agreement shall be construed as creating
any type or manner of partnership, joint venture or other joint enterprise between the parties.
15.11 No Separate Entity Necessary. The parties agree that no separate legal or
administrative entities are necessary to carry out this Agreement.
15.12 Ownership of Property. Except as expressly provided to the contrary in this Agreement,
any real or personal property used or acquired by either party in connection with its
performance under this Agreement will remain the sole property of such party, and the other
party shall have no interest therein.
15.13 No Third Party Beneficiaries. This Agreement and each and every provision hereof is
for the sole benefit of the City and the County. No other persons or parties shall be deemed to
have any rights in, under or to this Agreement.
15.14 Force Majeure. In the event either party’s performance of any of the provisions of this
Agreement become impossible due to circumstances beyond that party’s control, including
without limitation, force majeure, strikes, embargoes, shortages of labor or materials,
governmental regulations, acts of God, war or other strife, that party will be excused from
performing such obligations until such time as the Force Majeure event has ended and all
facilities and operations have been repaired and/or restored.
9.1.a
Packet Pg. 256 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
INTERGOVERNMANTAL AGREEMENT
FOR SNOHOMISH COUNTY
DIVERSION CENTER PARTICIPATION
Page 7 of 7
15.15 Execution in Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall constitute an original and all of which shall constitute one and
the same agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
SNOHOMISH COUNTY: THE CITY:
County Executive Date (Name and Title) Date
Approved as to insurance provisions:
Risk Management Date
Approved as to form only: Approved as to form only:
___________________________________
Deputy Prosecuting Attorney Date City Attorney Date
9.1.a
Packet Pg. 257 Attachment: Diversion Center Agreement FINAL (Snohomish County Diversion Center Participation Agreement)
City Council Agenda Item
Meeting Date: 06/12/2018
Ordinance Amending ECC 5.05 Adopting New Provision (Leaving Animal Unattended in Motor Vehicle)
Staff Lead: Jim Lawless
Department: Police Services
Preparer: James Lawless
Background/History
The Edmonds City Code does not currently have a provision specifically prohibiting leaving or confining
an animal in an unattended motor vehicle. This is a regular issue, specifically during the warmer spring
and summer months. Adoption of this new provision would provide Edmonds Police staff the ability to
cite individuals who may leave their animals unattended inside of vehicles.
Staff Recommendation
It is the recommendation and request of staff that this ordinance be forwarded to full Council for
approval.
Narrative
While Washington state statutes provide penalties for leaving or confining animals unattended in
vehicles or combined spaces, the Edmonds City Code currently does not. The attached ordinance would
make it unlawful for any person to leave or confine an animal in an unattended motor vehicle or
confined space, if the animal could be harmed or killed by exposure to excessive heat, cold, lack of
ventilation, or lack of necessary water. The first and second occurrences would be infractions and a
third or subsequent occurance would be a misdemeanor. This ordinance would be enforceable in
Edmonds Municipal Court and the established penalties are consistent with other animal control
ordinances.
This ordinance was prepared by the Edmonds City Attorney's Office and has been approved as to form.
Attachments:
(DRAFT) Ordinance Adopting ECC 5.05.128.2 Animal Welfare
9.2
Packet Pg. 258
- 1 -
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO ADOPT A NEW
PROVISION “LEAVE OR CONFINE ANY ANIMAL IN
UNATTENDED MOTOR VEHICLE OR ENCLOSED SPACE –
PENALTIES – OFFICERS’ AUTHORITY TO REASONABLY
REMOVE ANIMAL” AS SECTION 5.05.128.2; PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Washington state statutes establish penalties for leaving or confining
animals in unattended motor vehicles or enclosed spaces; and
WHEREAS, the City Council has determined that there is a need to update the
provisions of Chapter 5.05 of the Edmonds City Code (“ECC”) (“Animal Control”) to adopt
these provisions for the protection of animals within the City of Edmonds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 5.05 of the ECC Animal Control is hereby amended to
adopt a new Section 5.05.128.2, to read as follows:
5.05.128.2 Leave or confine any animal in unattended motor vehicle or enclosed
space – Penalties – Officers’ authority to reasonably remove animal.
A. Any person who leaves or confines any animal in an unattended motor vehicle or
enclosed space if the animal could be harmed or killed by exposure to excessive heat,
cold, lack of ventilation, or lack of necessary water shall be guilty of an infraction.
B. Penalties
1. First infraction: punishable by a fine of $100.00.
2. Second infraction: punishable by a fine of $250.00.
3. Third and subsequent infractions: punishable as a misdemeanor.
4. All fines set forth herein shall be in addition to any other fine or deposit
forfeiture otherwise provided by city ordinance.
9.2.a
Packet Pg. 259 Attachment: (DRAFT) Ordinance Adopting ECC 5.05.128.2 Animal Welfare (Ordinance Amending ECC 5.05 Adopting New Provision (Leaving
- 2 -
C. To protect the health and safety of an animal, an animal control officer or law
enforcement officer who reasonably believes that an animal is suffering or is likely to
suffer harm from exposure to excessive heat, cold, lack of ventilation, or lack of
necessary water is authorized to enter a vehicle or enclosed space to remove an
animal by any means reasonable under the circumstances if no other person is present
in the immediate area who has access to the vehicle or enclosed space and who will
immediately remove the animal. An animal control officer, law enforcement officer,
or the department or agency employing such an officer is not liable for any damage to
property resulting from actions taken under this section.
D. Nothing in this section prevents the person who has confined the animal in the
vehicle or enclosed space from being convicted of separate offenses for animal
cruelty under ECC 5.05.128.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
9.2.a
Packet Pg. 260 Attachment: (DRAFT) Ordinance Adopting ECC 5.05.128.2 Animal Welfare (Ordinance Amending ECC 5.05 Adopting New Provision (Leaving
- 3 -
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
9.2.a
Packet Pg. 261 Attachment: (DRAFT) Ordinance Adopting ECC 5.05.128.2 Animal Welfare (Ordinance Amending ECC 5.05 Adopting New Provision (Leaving
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2017, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO ADOPT A NEW
PROVISION “LEAVE OR CONFINE ANY ANIMAL IN
UNATTENDED MOTOR VEHICLE OR ENCLOSED SPACE –
PENALTIES – OFFICERS’ AUTHORITY TO REASONABLY
REMOVE ANIMAL” AS SECTION 5.05.128.2; PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2017.
CITY CLERK, SCOTT PASSEY
9.2.a
Packet Pg. 262 Attachment: (DRAFT) Ordinance Adopting ECC 5.05.128.2 Animal Welfare (Ordinance Amending ECC 5.05 Adopting New Provision (Leaving
City Council Agenda Item
Meeting Date: 06/12/2018
Job Descriptions -Senior Accountant (Finance) & Senior Accountant (PW)
Staff Lead: Phil Williams/Scott James
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
Finance has an existing Senior Accountant position and job description that was approved with the 2018
budget. The job description is being updated based on department and organizational needs.
Public Works is requesting approval for a Senior Accountant job description (provided the position is
authorized by Council). This position will have an integral role in the daily financial work and budgeting
performed in the Public Works Department and the work performed in this position will be directly
connected with the Finance Senior Accountant position.
Staff Recommendation
Forward to the consent agenda for Council approval at the 6/12/18 meeting.
Narrative
The Finance Senior Accountant position has oversight of the accounting for the City's capital asset
records, preparing periodic reports, and assuring that assets are accurately recorded in the City's capital
asset system on a quarterly manner. This position is also responsible for the City's grant billing,
reconciling and assuring that grant agencies are billed in timely manner and is responsible for preparing
and presenting analyses of capital project financing and other City-financed debt for City management.
Additionally, this position will also prepare confidential research reports and analysis for the City’s labor
negotiating team and participate on the City’s Risk Management team, including analyzing claims in
order for the City to reduce claims or losses.
The Public Works Senior Accountant position will provide data and evaluation for updating Public Works
capital asset records, provide periodic reports to the Public Works Director and Finance Department to
ensure assets are accurately recorded in the City’s capital asset system; and will accurately record and
document Public Works capital asset dispositions and trade-ins. This position will also prepare and
submits accurate and timely Public Works Department Capital Work In Progress status reports as
required by the Finance Department. Additionally, this position is responsible for preparing Public Works
Department grant agency invoicing and reimbursements to ensure that grant and contract work is
reimbursed to the City in a timely manner and providing similar services for other departmental grants
being managed by the Public Works Department and is responsible for working as the key Public Works
9.3
Packet Pg. 263
Department team member in developing the text and data necessary to prepare any revenue bond
statements for reports on existing debt as well as for new borrowings.
These two positions will be vital to assisting in the management and auditing of financial processes
specific to the capital asset, CIP and grant and contract work at the City as well as risk and compliance.
Both draft job descriptions are attached.
Attachments:
Updated Senior Accountant Job Description draft- FInance - 6.18
Draft - PW Senior Accountant Job Description -6.18
9.3
Packet Pg. 264
Draft Senior Accountant Job Description June 2018
City of
EDMONDS
Washington
SENIOR ACCOUNTANT
Department: Finance Pay Grade: NE-15
Bargaining Unit: EEA/WSCCCE FLSA Status: Non-Exempt
Revised Date: June 2018 Reports To: Assistant Finance Director
POSITION PURPOSE: Under the direction of the Assistant Finance Director, performs professional accounting
activities and functions for the City. Responsibilities include overseeing project and grant accounting; participating
in utility rate studies, calculation, and analysis; participating and acting as a financial advisor in the development
of the City’s Capital Improvement Program; participating in the preparation of the City’s annual budget and
financial report; assisting with the City’s Risk Management analysis; assisting with the City’s Emergency
Management preparedness and response, assisting with the City’s long-range financial planning; applying
Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB)
principles, and guidelines established by granting or contracting agencies; understanding and applying the
Washington State Budgeting, Accounting, and Reporting Systems (BARS); and ensuring accuracy and
confidentiality of information. Provides leadership, procedural support, and guidance to staff assigned to work on
capital projects and grants.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent(s)
assigned to this position are expected to perform the responsibilities of the Accountants and may or may not be
required to perform all duties listed, and may be required to perform additional, position-specific duties.
Maintains the City's Capital Asset records, prepares periodic reports, and assures that assets are
accurately recorded in the City's Capital Asset system on a quarterly manner.
Coordinate for the annual Capital Asset Inventory and prepares inventory reports and accurately records
asset dispositions and trade-ins.
Prepares quarterly financial/budget work in progress status reports.
Responsible for the City's grant billing, reconciling and assuring that grant agencies are billed in timely
manner.
Responsible for overseeing grant agency invoicing and reimbursements to ensure that grant and contract
work is reimbursed to the City in a timely manner.
Responsible for preparing and presenting analyses of capital project financing and other City-financed
debt for City management.
Responsible for preparing revenue forecasts and debt schedules for use in the development of the City’s
Capital Improvement Program.
Responsible for project accounting codes and structures to ensure the consistent application of
accounting policies across all City departments, and for coordinating related activities with appropriate
project personnel.
Responsible for the preparation of the annual Schedule of Expenditures of Federal Awards.
Responsible for participating in the preparation of the City's CAFR, including annual financial statements,
notes, schedules, and other supplementary information in accordance with GAAP. The statements should
meet or exceed the standards of the Governmental Finance Officers Association (GFOA) for Excellence
in Financial Reporting.
9.3.a
Packet Pg. 265 Attachment: Updated Senior Accountant Job Description draft- FInance - 6.18 (Job Descriptions-Senior Accountant (Finance) & Senior
Draft Senior Accountant Job Description June 2018
Responsible for providing confidential research reports and analysis for the City’s labor negotiating team.
Responsible for reviewing, preparing, entering and posting journal entries.
Responsible for providing general guidance to staff regarding questions about an entry, timing of the entry,
account coding and verification that the entry is complete.
Responsible for responding to budgeting questions and accounting inquiries from department directors,
personnel, Councilmembers, and citizens.
Responsible for overseeing the completion of the fixed asset reconciliation.
Responsible for preparing and maintaining a variety of reports, including preparing and presenting staff
reports and other necessary correspondence.
Responsible for preparing ad hoc reports as requested by departments and outside agencies, and working
on a variety of special projects as assigned by the Assistant Finance Director.
Responsible for participating in the preparation of the City’s annual budget by assisting departments with
their budgets; analyzing department submittals for reasonableness; and preparing assigned portions of
the budget document in coordination with other staff.
Responsible for participating in the preparation of the City’s Long-range Financial Plan.
Responsible for participating on the City’s Risk Management team, including analyzing claims in order for
the City to reduce claims or losses.
Attendance at occasional evening meetings may be required to represent the division or department at
City Council meetings.
Responsible for attending and participating in professional group meetings, and maintaining awareness
of new trends and developments in the fields related to area of assignment.
Responsible for incorporating new developments as assigned, and ensuring processes, policies and
practices are interpreted and applied consistently and effectively within assigned responsibilities.
Other duties as required.
Required Knowledge of:
Operational characteristics, services and activities of an accounting office, including business/industry
principles and practices related to work assigned.
Public sector accounting principles and practices, including generally accepted accounting principles
(GAAP), GASB, BARS, state laws and regulations, city codes and departmental policies.
Preparation of financial statements and comprehensive accounting reports, including the CAFR and
budgeting procedures.
Grant recording and reporting for compliance with BARS.
Computer hardware and automated accounting/financial systems.
Techniques in data verification and data entry and proper coding of documents.
Analysis of complex financial statements, reports and systems.
Proper principles and practices of preparing, entering and posting journal entries.
Performing a variety of professional accounting duties, including financial analyses and forecasts.
Principles of customer service and public relations.
Research methods and report preparation and presentation.
Advanced mathematical computations adequate to correctly perform work.
Record-keeping and report writing techniques.
Effective oral and written communication principles and practices, to include public relations.
Modern office procedures, methods, and equipment, including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Principles and practices of governmental budget preparation and administration.
9.3.a
Packet Pg. 266 Attachment: Updated Senior Accountant Job Description draft- FInance - 6.18 (Job Descriptions-Senior Accountant (Finance) & Senior
Draft Senior Accountant Job Description June 2018
Required Skill in:
Administering assigned financial and accounting programs.
Meeting deadlines, working with multiple projects and overseeing, verifying and validating the work of
others, including those in other departments.
Operating automated accounting systems and general office equipment.
Identifying and reporting discrepancies.
Analyzing and interpreting fiscal and accounting reports.
Preparing informative and statistical reports.
Computing rapid and accurate mathematical computations.
Gathering data and verifying information.
Responding to inquiries from customers, regulatory agencies, audit firms or members of the business
community.
Interpreting and applying federal, state and local policies, laws and regulations.
Utilizing personal computer software programs and other relevant software affecting assigned work, and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
Maintaining confidentiality and communicating with tact and diplomacy.
Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s Degree in Accounting, Finance, Business Administration or related field and three years of
progressively responsible professional accounting experience that includes experience with general ledgers and
journal entries, financial reports and recordkeeping, and budget preparation in a medium to large scale finance or
accounting department; preferably in government/public sector accounting, two years budgeting and accounting
experience related to municipal utilities.
Required Licenses or Certifications:
CPA license preferred.
Must be able to successfully complete and pass a background check & credit check.
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
Physical Abilities
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating a computer keyboard or other office equipment.
Reading and understanding a variety of materials.
Sitting or otherwise remaining stationary for extended periods of time.
Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
May have to occasionally lift up to 25 pounds.
9.3.a
Packet Pg. 267 Attachment: Updated Senior Accountant Job Description draft- FInance - 6.18 (Job Descriptions-Senior Accountant (Finance) & Senior
Draft Senior Accountant Job Description June 2018
Hazards:
Contact with angry and/or dissatisfied customers.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.3.a
Packet Pg. 268 Attachment: Updated Senior Accountant Job Description draft- FInance - 6.18 (Job Descriptions-Senior Accountant (Finance) & Senior
Draft Senior Accountant Job Description June 2018
City of
EDMONDS
Washington
SENIOR PUBLIC WORKS ACCOUNTANT
Department: Public Works Pay Grade: NE-15
Bargaining Unit: EEA/WSCCCE FLSA Status: Non-exempt
Revised Date: May 2018 Reports To: Public Works Director
POSITION PURPOSE: Under the supervision of the Public Works Director (Director), performs professional
accounting activities and functions for the Public Works Department. Responsibilities include departmental project
and grant accounting; management of utility rate studies, rate calculations, and comparative rate analyses;
participating and acting as a financial advisor to the Director and Departmental Managers in the development of
the City’s Capital Improvement Program, Transportation Improvement Program, and Comprehensive Plans for
Water, Sewer, and Stormwater Divisions; organizing and participating in the preparation of the Department’s
annual budget and financial reports; developing the Public Works Department long-range financial planning inputs
to the Finance Department; consistently applying Generally Accepted Accounting Principles (GAAP),
Governmental Accounting Standards Board (GASB) principles, guidelines established by granting or contracting
agencies, and City financial policies; understanding and applying the Washington State Budgeting, Accounting,
and Reporting System (BARS); and ensuring accuracy and confidentiality of information. Provides leadership,
procedural support, and guidance to staff assigned to work on capital projects and grants. Provides guidance and
direction to professional, technical, clerical, temporary and/or intern personnel as needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent(s)
assigned to this position are expected to perform the responsibilities of the Accountants and may or may not be
required to perform all duties listed, and may be required to perform additional, position-specific duties.
Provides data and evaluation for updating Public Works capital asset records, provide periodic reports to
the Public Works Director and Finance Department to ensure assets are accurately recorded in the City’s
capital asset system; accurately records and documents Public Works capital asset dispositions and
trade-ins.
Prepares and submits accurate and timely Public Works Department Capital Work In Progress status
reports as required by the Finance Department.
Responsible for preparing Public Works Department grant agency invoicing and reimbursements to
ensure that grant and contract work is reimbursed to the City in a timely manner. Provides similar services
for other departmental grants being managed by the Public Works Department.
Responsible for working as the key Public Works Department team member in developing the text and
data necessary to prepare any revenue bond statements for reports on existing debt as well as for new
borrowings.
Responsible for providing Public Works Department forecasts and summaries to the Finance Department
and the Public Works Director for use in the development of the City’s Capital Improvement Program.
Following guidance and policies established by the Finance Department, establishes and maintains
project accounting codes and structures to ensure a consistent application of these policies across all
Divisions in the Public Works Department.
Responsible for providing confidential research reports and analysis as requested for the Public Works
Department labor negotiating representatives.
9.3.b
Packet Pg. 269 Attachment: Draft - PW Senior Accountant Job Description -6.18 (Job Descriptions-Senior Accountant (Finance) & Senior Accountant (PW))
Draft Senior PW Accountant Job Description June 2018
Responsible for developing the information required by the Director to respond to budget questions and
accounting inquiries from other department directors, Councilmembers, and citizens.
Responsible for coordinating Public Works Department submittals to Finance for completion of the fixed
asset reconciliation.
Responsible for preparing and maintaining a variety of reports, including preparing and presenting staff
reports and other necessary correspondence as requested by the Director
Responsible for preparing ad hoc reports as requested by Public Works Department Divisions, and/or
outside agencies as requested by the Director, and working on a variety of special projects as assigned
by the Director.
Responsible for participating in the preparation of the City’s annual budget by assisting Public Works
Department Division Managers with their budgets; analyzing requested funding levels; preparing assigned
portions of the budget document in coordination with the Director and other staff.
Responsible for providing information as requested by the Director in the preparation of the City’s Long-
range Financial Plan.
May be required to serve as staff on a variety of internal committees.
Attendance at occasional evening meetings may be required to represent the division or department at
City Council meetings.
Responsible for attending and participating in professional group meetings, and maintaining awareness
of new trends and developments in the fields related to the areas assigned.
Responsible for incorporating new developments in management and accounting as assigned, and
ensuring processes, policies and practices are interpreted and applied consistently and effectively within
the Public Works department.
Performs other duties as required.
Required Knowledge of:
Operational characteristics, services and activities of governmental financial management and
accounting.
Public sector accounting principles and practices, including generally accepted accounting principles
(GAAP), GASB, BARS, state laws and regulations, city codes and departmental policies.
Preparation of information for inclusion in overall City financial statements and comprehensive accounting
reports, including producing data to be used by the Finance Department in preparing the CAFR and
annual budgets.
Grant recording and reporting for compliance with BARS.
Computer hardware and automated accounting/financial systems.
Techniques in data verification and data entry and proper coding of documents.
Analysis of complex financial statements, reports and systems.
Performing a variety of professional accounting duties, including financial analyses and forecasts.
Principles of customer service and public relations.
Research methods and report preparation and presentation.
Advanced mathematical computations adequate to correctly perform work.
Record-keeping and report writing techniques.
Effective oral and written communication principles and practices, to include public relations.
Modern office procedures, methods, and equipment, including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Principles and practices of governmental budget preparation and administration.
9.3.b
Packet Pg. 270 Attachment: Draft - PW Senior Accountant Job Description -6.18 (Job Descriptions-Senior Accountant (Finance) & Senior Accountant (PW))
Draft Senior PW Accountant Job Description June 2018
Required Skill in:
Meeting deadlines, working with multiple projects and overseeing, verifying and validating the work of
others, occasionally including those in other departments.
Operating automated accounting systems and general office equipment.
Familiarity with and competency in Microsoft Excel, Word, PowerPoint, Outlook. Competency in Eden,
asset management, and GIS systems desired.
Identifying and reporting discrepancies.
Analyzing and interpreting fiscal and accounting reports.
Preparing informative and statistical reports.
Producing rapid and accurate mathematical computations.
Gathering data and verifying information.
Responding to inquiries from customers, regulatory agencies, audit firms or members of the business
community.
Interpreting and applying federal, state and local policies, laws and regulations.
Utilizing personal computer software programs and other relevant software affecting assigned work, and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
Maintaining confidentiality and communicating with tact and diplomacy.
Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s Degree in Accounting, Finance, Business Administration or related field and three years of
progressively responsible professional accounting and/or financial management experience that includes
experience developing financial reports and recordkeeping, and budget preparation in a medium to large scale
municipal or private sector organization, two years budgeting and accounting experience related to municipal
utilities; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
CPA license preferred.
Must be able to successfully complete and pass a background check & credit check.
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
Physical Abilities
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating a computer keyboard or other office equipment.
Reading and understanding a variety of materials.
Sitting or otherwise remaining stationary for extended periods of time.
Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
May have to occasionally lift up to 25 pounds.
9.3.b
Packet Pg. 271 Attachment: Draft - PW Senior Accountant Job Description -6.18 (Job Descriptions-Senior Accountant (Finance) & Senior Accountant (PW))
Draft Senior PW Accountant Job Description June 2018
Hazards:
Occasional contact with angry and/or dissatisfied customers.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.3.b
Packet Pg. 272 Attachment: Draft - PW Senior Accountant Job Description -6.18 (Job Descriptions-Senior Accountant (Finance) & Senior Accountant (PW))
City Council Agenda Item
Meeting Date: 06/12/2018
Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager
Staff Lead: Phil Williams/Mary Ann Hardie
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
The Water/Sewer & Street/Stormwater Manager job descriptions are being updated due to the City's
drug & alcohol testing (commercial driver's license- CDL) random testing pool protocols and
requirements.
Staff Recommendation
Forward to the consent agenda for full Council approval at the 6/19/18 meeting.
Narrative
The Water/Sewer and Street/Stormwater Manager job descriptions include a requirement to possess
and maintain a valid commercial driver's license (CDL) with a Class A airbrake and tanker endorsement.
These two exempt, managerial positions do not operate equipment in their work duties that requires a
CDL.
As it is not an essential function of these positions, these positions should also not be included in the
City's random drug testing pool as required by Department of Transportation (DOT) regulations.
Continuing to require the CDL (which also includes a required medical examination periodically by a DOT
certified physician) is an added expense as well to maintain.
These two attached job descriptions have been updated to remove the CDL requirement.
Attachments:
Street-Stormwater Manager- updated 6.18
Water-Sewer Manager - updated -6.18
9.4
Packet Pg. 273
Street/Storm Water Manager November 2012
City of
EDMONDS
Washington
STREET/STORM WATER MANAGER
Department: Public Works – Streets/Storm Water Pay Grade: NR-15
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012June 2018 Reports To: Public Works/Utilities
Director
POSITION PURPOSE: Under administrative direction, plans, controls and directs the construction, maintenance
and repair of City streets, alleys, surface water and drainage facilities and systems, sidewalks and related
facilities; supervises and evaluates the performance of assigned staff; manages assigned budget; responds to
citizen complaints and provides documentation to public record requests as well as insurance claims and
recovery.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position-specific duties.
Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects and programs.
Provides constructive feedback; reviews and evaluates work; makes effective suggestions and
recommendations.
Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
Manages the employment and hiring process and employee relations for assigned area.
Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary providing advice and counsel to staff.
Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions, discipline and termination procedures as appropriate/necessary or as
directed.
Manages, administers, maintains and oversees assigned budgets including making recommendations
to the annual budget.
Monitors expenditures and identifies needs; reviews and approves reports, purchases and payments
according to established policies and practices.
Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies.
Submits budget to the Public Works Director for approval and prepares bid specifications for the
purchase of materials and equipment.
Obtains price quotes or bids for projects and maintains inventory of equipment and materials.
Plans, organizes and implements work programs for the division related to the construction,
maintenance and repair of City streets, alleys, surface water and drainage facilities and systems,
sidewalks and related facilities.
9.4.a
Packet Pg. 274 Attachment: Street-Stormwater Manager- updated 6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Street/Storm Water Manager
Street/Storm Water Manager November 2012
Coordinates short and long term plans, schedules and activities with crew leaders; ensures materials,
equipment and tools are available as needed.
Ensures compliance with safety practices, procedures and equipment; investigates accidents as
necessary; reviews and critiques plans and permits for public and private construction and examines
projects and reports deficiencies.
Communicates with the public to resolve issues, complaints, concerns or questions related to division
work and activities; communicates with other administrators, personnel and contractors to coordinate
activities and programs, resolve issues and conflicts and exchange information.
Prepares a variety of narratives and statistical reports, records and files related to assigned activities
and personnel.
Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
Performs work within scope of authority and training and in compliance with policies and quality
standards monitoring assigned operations and assuring compliance with Federal, State and local
regulations and policies.
Interprets policies and procedures and assures the consistent application of rules and regulations.
Serves as staff on a variety of boards, commissions and committees; prepares and presents staff
reports and other necessary correspondence.
Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as
appropriate and assigned.
Required Knowledge of:
Municipal construction, maintenance and repair procedures; practices and methods utilized in street and
drainage maintenance services.
Operation and maintenance activities of street and drainage systems and facilities.
Operation of hand and power tools and specialized equipment used in street and drainage facility and
systems maintenance and repair.
Applicable federal, state and local laws, codes, regulations policies and procedures of assigned City
systems and activities.
Construction standards.
Safety standards, rules and regulations.
Interpersonal skills using tact, patience and courtesy.
Technical aspects of field of specialty.
Structure, organization and inter-relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
Effective oral and written communication principles and practices to include public relations.
Record keeping, report preparation and presentation techniques and practices.
Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Principles and practices of governmental budget preparation and administration.
Supervisory and training principles, methods and techniques.
Required Skill in:
Planning, organizing and administering a variety of programs, projects and activities related to the
maintenance and repair of City streets, alleys, drainage facilities and systems, sidewalks and related
facilities.
9.4.a
Packet Pg. 275 Attachment: Street-Stormwater Manager- updated 6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Street/Storm Water Manager
Street/Storm Water Manager November 2012
Operating and training personnel in the use and care of specialized tools and equipment used in street
and drainage system maintenance and repair work.
Analyzing regular and emergency situations accurately and adopting an effective course of action.
Preparing comprehensive narrative and statistical reports.
Planning and organizing work and meeting schedules and time lines.
Interpreting and applying applicable Federal, State, and local policies, laws and regulations.
Monitoring and practicing safe work practices.
Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
Compiling, preparing, and maintaining a variety of records, files and reports.
Developing and monitoring departmental and program/project operating budgets, costs and schedules.
Communicating effectively verbally and in writing including public relations.
Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree, Vocational Training, or the equivalent of two years of college-level coursework in public
works construction and maintenance or related field and six years of experience in public works street
maintenance, repair and construction activities and a working knowledge of the practices, procedures, and
regulations of street/storm maintenance operations that includes three years of staff supervisory and budgetary
responsibility; preferably in a municipal or public sector environment; OR an equivalent combination of
education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver’s License with CDL Class A air brake endorsement.
First Aid Certificate.
Valid Flagging Card.
Must be able to successfully complete and pass a background check.
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
WORKING CONDITIONS:
Environment:
Indoor and outdoor work environment.
Driving a vehicle to conduct work.
Physical Abilities:
Walking or otherwise moving over rough terrain.
Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
9.4.a
Packet Pg. 276 Attachment: Street-Stormwater Manager- updated 6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Street/Storm Water Manager
Street/Storm Water Manager November 2012
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating various equipment and tools.
Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or
crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself
to accomplish tasks.
Ascending/descending, ladders and inclines.
Working at heights, working on a high ladder and working in a confined space.
Working in a noisy work area, working in direct sunlight, working in outside temperature extremes and
working in dampness.
Heavy physical labor, including lifting/carrying or otherwise moving or transporting 50-100 pounds.
Operating a passenger vehicle, heavy truck, heavy equipment and rotating machinery.
Reading and understanding printed and electronic messages and related materials.
Hearing voice conversation and hearing alarms.
Possessing close vision, far vision, side vision, depth perception, night vision and color vision.
Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
Contact with angry and/or dissatisfied customers.
Working around and with machinery having moving parts.
Working in and around moving traffic.
Adverse weather conditions.
Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust
or pollen, insect stings solvents, oil and ink.
.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.4.a
Packet Pg. 277 Attachment: Street-Stormwater Manager- updated 6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
Water/Sewer Manager November 2012
City of
EDMONDS
Washington
WATER/SEWER MANAGER
Department: Public Works – Water/Sewer Pay Grade: NR-15
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012June 2018 Reports To: Public Works Director
POSITION PURPOSE: Under administrative direction, plans, controls and directs the operations of the City’s
municipal sanitary sewer and water distribution systems and related maintenance, repair and construction
activities; protects the public health in the supply of water and disposal of sewage flows to the wastewater
treatment plant.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position-specific duties.
Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects and programs, provides constructive feedback; reviews and evaluates work and
makes effective suggestions and recommendations.
Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training; manages the
employment and hiring process and employee relations for assigned area; manages the workflow and
prioritization of assigned projects.
Takes appropriate corrective action when necessary; provides advice and counsel to staff; develops or
assists with developmental work plans for staff and makes recommendations and/or implements
corrective actions, discipline and termination procedures as appropriate/necessary or as directed.
Manages, administers, maintains and oversees assigned budgets including making recommendations
to the annual budget, monitors expenditures; identifies needs and reviews and approves reports,
purchases and payments according to established policies and practices.
Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies.
Plans, controls and directs the operation, maintenance, repair and construction activities for the
municipal sanitary sewer and water distribution systems and related facilities.
Develops and implements operational procedures and policies for the division; plans the daily and long-
term activities, maintenance and repair functions associated with the City’s water/sewer systems.
Responds to customer inquiries, vendors, staff and others regarding operational problems and needs.
Directs and responds to emergencies as appropriate to resolve problems, investigate accidents,
prepares periodic reports and maintain records, logs and other documentation related to operational
requirements and maintain assets sheets.
Works with engineers to design, inspect and monitor construction jobs for water and sewer; updates
and reviews City’s Construction Standard Details; monitors and inspects the City’s construction projects
and developer extension projects.
9.4.b
Packet Pg. 278 Attachment: Water-Sewer Manager - updated -6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Water/Sewer Manager
Water/Sewer Manager November 2012
Maintains the Department of Health Permit operating in the green category; keeps maps updated for
water and sewer utilities; plans, researches and makes purchases for equipment and tools needed.
Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
Performs work within scope of authority and training and in compliance with policies and quality
standards.
Monitors assigned operations and assure compliance with Federal, State and local regulations and
policies; interprets policies and procedures and assures the consistent application of rules and
regulations.
Serves as staff on a variety of boards, commissions and committees; prepares and presents staff
reports and other necessary correspondence; attends and participates in professional group meetings.
Maintains awareness of new trends and developments in the fields related to area of assignment;
incorporates new developments as appropriate and assigned.
Required Knowledge of:
Operations, services and activities of a City Public Works Department.
Municipal water and sewer system construction, maintenance and repair and related methodologies.
Tools and equipment used in the water and sewer system maintenance and construction.
Uniform Plumbing Code, AWWA Standards, Department of Health, Department of Ecology and other
federal state and local laws, codes, rules and regulations related to assigned activities.
Construction standards.
Health and safety standards, rules and regulations.
Interpersonal skills using tact, patience and courtesy.
Technical aspects of field of specialty.
Structure, organization and inter-relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
Record keeping, report preparation and presentation techniques and practices.
Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Principles and practices of governmental budget preparation and administration.
Supervisory and training principles, methods and techniques.
Required Skill in:
Planning, scheduling and overseeing the maintenance, repair and construction activities of municipal
sanitary sewer and water distribution systems and related facilities.
Operating and maintaining the City water distribution and sewage collection system.
Protecting the public health in the supply of water and disposal of sewage flows to the wastewater
treatment plant.
Planning and organizing work and meeting schedules and time lines.
Interpreting and applying applicable federal, state and local policies, laws and regulations.
Establishing, tracking and maintaining accurate files and records.
Monitoring and practicing safe work practices.
Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
9.4.b
Packet Pg. 279 Attachment: Water-Sewer Manager - updated -6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Water/Sewer Manager
Water/Sewer Manager November 2012
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
Compiling and preparing a variety of records, files and reports.
Principles of business letter writing.
Work independently with little direction.
Developing and monitoring departmental and program/project operating budgets, costs and schedules.
Communicating effectively verbally and in writing.
Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree or Vocational Training in Public Works Construction, Water Distribution, Sanitary Systems or
related field and six years of experience in water distribution and sanitary sewer collection maintenance, repair,
and construction activities that includes three years of staff supervisory and budgetary responsibility; preferably
in a municipal or public sector environment; OR an equivalent combination of education, training and
experience.
Required Licenses or Certifications:
State of Washington Driver’s License with CDL class A with airbrake and tanker endorsement.
Water Distribution Specialist Certification.
Certification as Water Distribution Manager III.
Wastewater Collection Specialist III.
Flagging Certification.
First Aid/CPR Certification.
Cross Connection Control Certification.
Other certifications/licenses may be required within a specified period of time after hire.
Must be able to successfully complete and pass a background check.
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
WORKING CONDITIONS:
Environment:
Outdoor work environment.
Driving a vehicle to conduct work.
Constant interruptions.
Physical Abilities:
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating a variety of equipment and power and hand tools.
Standing or otherwise remaining in a stationary position for extended periods of time.
Walking or otherwise moving over rough or uneven surfaces.
Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
9.4.b
Packet Pg. 280 Attachment: Water-Sewer Manager - updated -6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
JOB DESCRIPTION
Water/Sewer Manager
Water/Sewer Manager November 2012
Heavy physical labor.
Lifting/carrying or otherwise moving or transporting heavy objects.
Hazards:
Contact with angry and/or dissatisfied customers.
Working in hazardous traffic conditions.
Work in and around trenches and confined spaces.
Working around and with machinery having moving parts.
Adverse weather conditions.
Fumes from paints and solvents, cement, hot asphalt and sealers.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.4.b
Packet Pg. 281 Attachment: Water-Sewer Manager - updated -6.18 (Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager)
City Council Agenda Item
Meeting Date: 06/12/2018
Job description - Building Inspector (updated)
Staff Lead: Mary Ann Hardie/Leif Bjorback
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
The Building Inspector and Combination Building Inspector job descriptions have the same educational
and experience requirements. The Building Inspector job description is being updated to reflect more
appropriate entry level minimum qualifications.
Staff Recommendation
Forward to the consent agenda for full Council approval at the 6/19/18 meeting.
Narrative
The Building Inspector and Combination Building Inspector job descriptions have the same educational
and experience requirements. The Building Inspector job description is being updated to reflect more
appropriate entry level minimum qualifications.
The draft updated job description is attached.
Attachments:
Updated job description - Building Inspector - 6.18
9.5
Packet Pg. 282
Building Inspector December 2015June 2018
City of
EDMONDS
Washington
BUILDING INSPECTOR
Department: Development Services – Building Pay Grade: NE-11*
Bargaining Unit: SEIU FLSA Status: Non Exempt
Revised Date: December 2015June 2018 Reports To: Building Official
POSITION PURPOSE: Under general supervision, performs inspections on residential, multi-family, commercial
and industrial building in the process of construction, alteration or repair to verify compliance with approved
plans and specifications for compliance to the Building, Plumbing, Mechanical and supplemental Codes as
adopted by the City.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position-specific duties.
Enforces provisions of the building construction codes adopted by the City.
Performs independent field inspections to examine and evaluate residential, multifamily and commercial
construction to verify compliance with approved plans and specifications.
Ensures compliance to the Building, Mechanical and Plumbing Code, Washington Administrative Code
(WAC) amendments and Washington State Energy Code.
Coordinates inspections with the public and with other City Departments.
Performs structural and non-structural plan review for residential, multifamily and commercial buildings to
ensure that construction plans comply to the Building, Plumbing and Mechanical Codes, WAC (State)
Amendments, Washington State Energy Code, Edmonds Development Code and applicable ordinances.
Maintains daily inspection records of construction progress, special inspections, field reports, approved
plan revisions, etc. Maintains enforcement inspection records and prepare reports concerning code
violations or inspection results in preparing cases for legal action. As directed by the Building Official,
issues stop work correction notices for code violations; notifies Building Official regarding non-
compliance.
Assists the public by phone and in the office on code questions, review of approved building plans and
permit applications; accepts permit applications as needed; reviews and approves revisions to permitted
plans and provides assistance and information to the public regarding required plan revisions.
Required Knowledge of:
International Building, Mechanical, Uniform Plumbing and Supplemental Codes.
WAC State Amendments to Codes and State Energy Codes.
Edmonds Community Development Code and applicable City ordinances.
Field inspection methods, procedures and techniques.
Operation of a computer and applicable software.
9.5.a
Packet Pg. 283 Attachment: Updated job description - Building Inspector - 6.18 (Job description - Building Inspector (updated))
JOB DESCRIPTION
Building Inspector
Building Inspector December 2015June 2018
Working knowledge of the methods, materials, components of building construction materials and the
techniques for new construction, repairs and alterations.
Principles of customer service and public relations.
Research methods and report presentation.
Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets and statistical databases.
Effective oral and written communication principles and practices to include public relations.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Required Skill in:
Performing accurate and complete field inspections of various types of structures under construction or
alteration.
Reading plans, blueprints, specifications, drawings and other approved permit documents.
Resolving complaints satisfactorily while remaining in compliance with appropriate code and regulations.
Applying correct processes and procedures when reviewing business license applications.
Compiling and gathering information and producing a variety of required reports.
Interpreting and applying federal, state and local policies, laws and regulations related to area of
responsibility.
Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree or two year Technical Certificate in Building/Construction Technology, Planning or related
field and two years of building code enforcement experience associated with a variety of building and
construction types; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver’s License.
ICC certified Building Inspector within 90 days from date of hire.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
Indoor and outdoor work environment
Driving a vehicle to conduct work.
Physical Abilities:
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating a computer keyboard and survey tools.
9.5.a
Packet Pg. 284 Attachment: Updated job description - Building Inspector - 6.18 (Job description - Building Inspector (updated))
JOB DESCRIPTION
Building Inspector
Building Inspector December 2015June 2018
Reading and understanding a variety of materials and conducting inspections.
Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
Ascending/descending ladders and working on scaffolding.
Walking or otherwise moving over rough or uneven surfaces.
Kneeling, bending, crouching and crawling, reaching overhead and above shoulders or otherwise
positioning oneself to accomplish tasks.
Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
Adverse weather conditions.
Working in and around moving traffic.
Noise from equipment operation.
Regular exposure to fumes, dust and odors.
Working around and with machinery having moving parts.
Contact with dissatisfied and/or angry individuals.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.5.a
Packet Pg. 285 Attachment: Updated job description - Building Inspector - 6.18 (Job description - Building Inspector (updated))