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2018-08-21 City Council - Full Agenda-2180Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 AUGUST 21, 2018, 7:00 PM Edmonds City Council Agenda August 21, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 5. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of August 14, 2018 2. Approval of Council Meeting Minutes of August 14, 2018 3. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 4. Acknowledge receipt of a Claim for Damages by Mary Ellin Block (amount undetermined). 5. Employee agreement 6. Interlocal Agreement between Edmonds and Mountlake Terrace for the installation of an adaptive traffic signal control system along 220th Street from 76th Ave to I-5 7. Authorization to Purchase - Three (3) Police Patrol Vehicles 8. Purchasing Policy Amendments 9. 4th Avenue South Parking Lot Enforcement Code Amendment 6. ACTION ITEMS 1. Senior Center Lease Amendment Proposal (25 min) 2. Set Public Hearing for Excelsior Pace Street Vacation (5 min) 3. Adoption of 2018 Comprehensive Plan Amendments (10 min) 4. Moratorium on Development of Residential Units Without On-Site Vehicle Parking Space in the BD Zoning District (20 min) 5. Crumb Rubber Extension of Moratorium (15 min) 7. COUNCIL COMMITTEE REPORTS 1. Council Committee Reports and Minutes (10 min) 8. MAYOR'S COMMENTS 9. COUNCIL COMMENTS 10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I) Edmonds City Council Agenda August 21, 2018 Page 2 11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN City Council Agenda Item Meeting Date: 08/21/2018 Approval of Council Special Meeting Minutes of August 14, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-14-2018 Draft Council Special Meeting Minutes 5.1 Packet Pg. 3 Edmonds City Council Draft Minutes August 14, 2018 Page 1 + EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES AUGUST 14, 2018 Elected Officials Present Staff Present Dave Teitzel, Councilmember Carrie Hite, PRCS Director Kristiana Johnson, Councilmember (by phone) Mary Ann Hardie, HR Director Diane Buckshnis, Councilmember Jeff Taraday, City Attorney Tom Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Phil Williams, Public Works Director Mike Nelson, Council President Neil Tibbott, Councilmember Dave Earling, Mayor Elected Officials Absent none 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:15 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. 2. EXECUTIVE SESSION The City Council then adjourned to the Jury Meeting Room in executive session to discuss collective bargaining, potential litigation, and real estate acquisition per RCWs 42.30.140(1)(a), 42.30.110(1)(i), 42.30.110(1)(b). ADJOURN At 7:00 p.m., the meeting was adjourned. 5.1.a Packet Pg. 4 Attachment: 08-14-2018 Draft Council Special Meeting Minutes (Approval of Council Special Meeting Minutes) City Council Agenda Item Meeting Date: 08/21/2018 Approval of Council Meeting Minutes of August 14, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-14-2018 Draft Council Meeting Minutes 5.2 Packet Pg. 5 Edmonds City Council Draft Minutes August 14, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES August 14, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember (by phone) Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Jeff Taraday, City Attorney Scott Passey, City Clerk Nicholas Falk, Deputy City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. Councilmember Johnson participated by phone. 3. APPROVAL OF AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF AUGUST 7, 2018 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 5. PRESENTATION 1. UPDATE FROM FEDERAL LOBBYIST 5.2.a Packet Pg. 6 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 2 Mayor Earling advised Tim Lovain, Crossroads Strategies LLC (the City's contract lobbyist/strategist in Washington, DC) was in the area visiting several clients. Economic Development/Community Services Director Patrick Doherty introduced Mr. Lovain. Mr. Lovain reported he enjoys working for Edmonds in Washington DC. He is a member of the City Council in Alexandra, Virginia and hopes that helps him do a better job representing Edmonds as well as makes him a better Councilmember. His primary focus for Edmonds in Washington DC has looking for federal assistance for the Edmonds Street Waterfront Connector project, especially through TIGER grants, now called BUILD, and the INFRA grant program. He has worked with USDOT to understand the criteria and priorities important to them to assist the City in formulating the strongest grant application as well as worked with the congressional delegation to get the strongest support and to familiarize them with the merits of the project. Mr. Lovain reported Congress decided to dramatically increase the size of the TIGER/BUILD program in 2018 from $500 million to $1.5 billion with further increases in fiscal 2019. Congress has also gotten more prescriptive and set deadlines for the administration to implement each grant round; instead of taking 18 months, it will be much faster. Congress has also taken efforts to make USDOT more transparent about their choice of projects to ensure they are selecting projects on their merit as well as being more prescriptive about spending funds on urban versus rural, etc. Congress is pushing merit-based criteria and when basing projects on merit, the Edmonds Street Connector project is a good one. Although the focus has been on those two large grant programs, Mr. Lovain said they have also been looking for other possible funding sources such as grants or loans for the Edmonds Street Connector, Highway 99, Daylighting Willow Creek, drinking water, wastewater and other City projects. They have also worked with City staff to make them aware of critical federal actions that are happening and are anticipated, to help the City anticipate upcoming changes. For example, budget agreements that set the stage for funding, infrastructure bills, permit reform, etc. Mr. Lovain encouraged Mayor Earling and staff to visit Washington DC on a regular basis and they will set up a schedule with the delegation offices and USDOT to put a face to the name and focus on the importance of the Waterfront Connector project. Councilmember Teitzel thanked Mr. Lovain for the work he is doing. With regard to Sound Transit 3, one of the major transportation infrastructure projects in this area, Councilmember Teitzel relayed he has heard the administration is considering possibly reducing funding for that project. Mr. Lovain answered there is real consternation in the transit world because the administration has pulled back on the full funding grant agreement process and is holding back some funds. He was not familiar with exactly where the ST3 funding stands; the main project the president wants to hold hostage is the New York/New Jersey Gateway Project. Sound Transit may get caught up and be a victim of that. 6. STUDY ITEM 1. COUNCILMEMBER 2019 BUDGET GOALS DISCUSSION Council President Nelson relayed the priorities Councilmembers identified at the last meeting: Councilmember Priority 1 Priority 2 Buckshnis Tree Canopy Edmonds Marsh Fraley-Monillas Help fund the South County Mayors Homeless Project – hotel for homeless children Continue to fund the Snohomish Health District at $2/capita 5.2.a Packet Pg. 7 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 3 Johnson Short sidewalks/improving pedestrian safety Assistance for identifying historic preservation properties for the historic registry Mesaros Provide operating funds to the Edmonds Public Facilities District Fund Waterfront Center Nelson Fund the Waterfront/Senior Center rebuild More sidewalks and pedestrian safety enhancements Teitzel Transitional housing for the homeless City pay 100% of cost to rebuild Waterfront Center parking lot Tibbott Short sidewalks Construction of Civic Field Councilmember Nelson invited Councilmembers to amend their priorities. Councilmember Buckshnis clarified her priority was the environment; she wanted to ensure projects that were started in 2018 such as Windward’s study of the Edmonds Marsh and the Urban Forest Management Program were completed. She noted one of the recommendations in the UFMP was a City Arborist which she has been requesting for two years. Councilmember Tibbott referred to his first priority of short sidewalks, noting some projects were identified as long sidewalks and there were differences between minor and major projects. He agreed with Council President Nelson’s more general approach, more sidewalks and pedestrian safety enhancements. His second priority was still funding of Civic Field. Councilmember Fraley-Monillas requested her priorities be reversed. She asked whether the South County Mayors Homeless Project – hotel for homeless children and families was still under consideration. Mayor Earling said he would have better information early next week; he is meeting with the South County Mayors later this week. Councilmember Fraley-Monillas requested an opportunity to revisit the South County Mayors Homeless Project if Mayor Earling reports it is still moving forward. Mayor Earling said he signed off on the $1/capita payment to the Health District this week. Councilmember Fraley-Monillas clarified her request for funding of the Health District is $2/capita in 2019. Councilmember Mesaros asked Council President Nelson how many priorities he wanted to narrow the list to. Council President Nelson answered in a perfect world, he would like to narrow it to 3-4. He suggested the Council vote on #1 priorities and then focus on #2 priorities. Councilmember Johnson agreed with the language suggested by Council President Nelson, more sidewalks and pedestrian safety enhancements. As her second priority was not echoed by other Councilmembers, she requested it be replaced with allocating $200,000 for open space. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT ONE OF THE COUNCIL’S PRIORITIES BE FUNDING OF THE WATERFRONT CENTER. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE MOTION TO READ, SUPPORT 100% OF THE FUNDING OF THE PARKING LOT AT THE WATERFRONT CENTER, BUT NOT THE WATERFRONT CENTER ITSELF. Councilmember Fraley-Monillas commented the Waterfront Center is approximately $6 million short of its funding goal and asked if Councilmember Mesaros’ motion was that the City provide that much money. Councilmember Mesaros clarified his motion was funding of the Waterfront Center and he did not suggest an amount. He recognized Councilmember Teitzel’s motion brings parameters to the discussion. 5.2.a Packet Pg. 8 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 4 Councilmember Buckshnis commented the lease will be presented to the Council next week and she feared this was putting the cart before the horse. Council President Nelson suggested the priority be help fund the Waterfront Center as a general priority and not get into the specifics such as fund the parking lot. Councilmember Mesaros spoke against the amendment based on Council President Nelson’s comments. The intent of this exercise is to set priorities regarding allocation of funds in the budget rather than approving specific projects. Further definition of his original motion, providing funding for the Waterfront Center as a budget priority, will evolve via the budget process. COUNCILMEMBER TEITZEL WITHDREW THE AMENDMENT WITH AGREEMENT OF THE SECOND. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO PRIORITIZE FUNDING MORE SIDEWALKS AND PEDESTRIAN SAFETY ENHANCEMENT. Councilmember Teitzel asked if more sidewalks and more pedestrian safety enhancements included crosswalks. Council President Nelson answered yes, pedestrian safety enhancements was deliberately broad to include a variety of safety enhancements including crosswalks. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, THAT THE COUNCIL CONTINUE ITS FOCUS ON THE ENVIRONMENT RELATING TO THE TREE CANOPY, OPEN SPACE, AND THE EDMONDS MARSH. Councilmember Tibbott appreciated the priority but found it too broad and preferred it be narrowed to tree canopy and open space. COUNCILMEMBER TIBBOTT MOVED TO AMEND TO REFINE THE FOCUS ON URBAN FOREST MANAGEMENT AND ACQUIRING OPEN SPACE. MOTION FAILED FOR LACK OF A SECOND. Councilmember Teitzel asked if the intent of the motions was to set the top 3-4 priorities. Council President Nelson agreed that was the end goal, but it would be fine if seven were identified tonight. Councilmember Buckshnis said the reason she included the Edmonds Marsh is Windward is already engaged and their efforts will continue into next year. Councilmember Tibbott clarified the priority would be to continue studies related to canopy, UFMP, Edmonds Marsh and acquiring open space to preserve the environment, but additional studies were not envisioned in those areas. Councilmember Buckshnis agreed. Councilmember Tibbott expressed support for the motion. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO HELP FUND THE SOUTH COUNTY MAYORS HOMELESS PROJECT. Councilmember Tibbott commented a fund has already been established for homelessness response. He was concerned there were no details related to this project. Councilmember Fraley-Monillas explained this is not related to the funds identified in the 2018 budget to homelessness issues in Edmonds. This is a project 5.2.a Packet Pg. 9 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 5 in the pipeline that supports homeless families and children in the Edmonds School District. She requested Councilmembers support this motion and leave it up to Mayor Earling to determine the amount Edmonds should contribute along with the other cities. Council President Nelson relayed his understanding the original project was in Lynnwood. Councilmember Fraley-Monillas answered it was on the border between Lynnwood and Edmonds but will house children in the Edmonds School District. Mayor Earling reiterated he will know more later this week. MOTION CARRIED (5-2), COUNCILMEMBERS TIBBOTT AND JOHNSON VOTING NO. Councilmember Teitzel relayed one of his top priorities is transitional housing for the homeless. The Council has had substantial discussions about affordable housing and making housing more reachable for people of modest as well as the homeless. He has learned that if the City invests a nominal amount in a project, the City would have some control over prioritizing who would be eligible for the units. He would like to explore that further and to consider setting aside a nominal investment for such a project which may limit the amount of influx into Edmonds and help the City take care of their own. Mayor Earling commented efforts to date have been focused on housing for Edmonds School District children and families. Councilmember Teitzel said his focus would be facilities in Edmonds city limits that would be available to people from modest to low income or potential homeless; investing a nominal amount in a project would give the City some control over who would be eligible for the units. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO PLACE FUNDING FOR HOUSING FOR LOW INCOME OR POTENTIALLY HOMELESS ON THE PRIORITY LIST FOR 2019. Council President Nelson observed the priority Councilmember Teitzel identified previously was transitional housing for the homeless and asked if his intent was to broaden that. Councilmember Teitzel said the primary focus would be homeless but it would be broader to include low income individuals in Edmonds. Council President Nelson suggested the priority be transitional housing; that was acceptable to Councilmember Teitzel. Councilmember Mesaros explained transition housing is typically for 4-6 months to help people transition to permanent housing and asked if that was the intent. Councilmember Teitzel said the intent was housing that would transition into permanent, long term housing as there is currently a lack of transitional housing. Councilmember Mesaros asked if Councilmember Teitzel envisioned the City having control or partnering with someone. Councilmember Teitzel explained the City would contribute a nominal amount toward a partnership with other entities. Councilmember Mesaros commented the City is in the midst of a study of housing needs in Edmonds and how they relate to surrounding cities so he was unprepared to support this at this time. He supported the last motion because it is a specific project that has been under consideration and is important for the Edmonds School District. He suggested delaying this priority until there was more definition. Councilmember Buckshnis asked if this was related to following through with the housing strategy. When she thinks of transition housing, she thinks of the YMCA, Trinity Place, etc. Councilmember Teitzel said the homeless study will be completed in September and he anticipated funding would be needed to respond to the study’s findings. Councilmember Buckshnis asked if he envisioned there would be funds available from the $250,000 that was allocated in 2018. Councilmember Teitzel answered it was not clear what the funding need will be in the future. Councilmember Buckshnis observed this is a follow-through on the housing strategy and the homelessness study. Councilmember Teitzel agreed it was. 5.2.a Packet Pg. 10 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 6 Council President Nelson agreed with Councilmember Mesaros that because the housing strategy was still being created, he was hesitant to support this motion because it was not clear what that strategy will be and this priority assumes it would lead to this suggestion. He did not support the motion. Councilmember Fraley-Monillas suggested a placeholder for this item since the amount was not yet known. Councilmember Teitzel responded the Council allocated funds in the 2018 budget to address the opioid response and homelessness; this would be an additional incremental amount to begin taking action. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS FRALEY-MONILLAS AND TEITZEL VOTING YES; COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS JOHNSON, BUCKSHNIS, MESAROS AND TIBBOTT VOTING NO. Councilmembers Johnson and Buckshnis advised they voted no because they needed more information. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, THAT THE CITY CONTINUE TO PAY THE SNOHOMISH HEALTH DISTRICT $2/CAPITA FOR 2019. Councilmember Tibbott observed the current rate is $1/capita and asked if the intent was to raise it to $2/capital Councilmember Fraley-Monillas answered yes. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT NELSON, TO BEGIN FUNDING THE EDMONDS PUBLIC FACILITIES DISTRICT WITH OPERATING FUNDS FOR THE UPCOMING YEAR IN AN AMOUNT TO BE DETERMINED. Councilmember Mesaros commented in his role as liaison to the PFD, it has become apparent that many other cities with performing arts centers are providing operating funds on a regular basis. He recognized the City has a relationship with the PFD on capital funds, lending them money since the economic downturn, and it was his expectation the PFD will not need a loan in 2018. He relayed the PFD plans to begin repaying the City in 2019 from sales tax revenue. His proposal is an amount that would be determined later for the support of operations of the PFD which is done by the ECA non-profit. Councilmember Buckshnis said she has met with Councilmember Mesaros and was provide the PFD’s accountability audit. She suggested the City looking at the PFD/ECA’s management before considering funding their operations. Performing art centers who receive money from their cities are not PFDs who have their own funding mechanisms. She suggested Councilmember Mesaros’ suggestion be considered by the Finance Committee. The audit report includes management letters that continue to show deterioration, internal control problems, front loading of vacations and a variety issues that need to be addressed from a management perspective before the City provides funds for operating. She did not support the motion. Councilmember Fraley-Monillas expressed support for the motion, relaying the PFD has been asking for assistance for as long as she has been on Council. The Council needs to consider organizations such as the senior center, the ECA and other others that benefit the community and perhaps assist them moving forward. Councilmember Teitzel expanded on Councilmember Buckshnis’ comments, relaying he also has concerns with the ECA’s finances and continuing audit findings. Although he is sympathetic to the need to provide funding to the ECA because they provide a tangible benefit to the City’s economy, he had concerns about the numbers. He proposed sitting down with the ECA and PFD Boards to go over the audit findings to determine what is being done to improve the operation and the financials before providing additional funding. He was not saying he couldn’t support it at some point but needed to understand financials better. 5.2.a Packet Pg. 11 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes August 14, 2018 Page 7 UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS FRALEY-MONILLAS, MESAROS AND TIBBOTT VOTING YES; COUNCILMEMBERS JOHNSON, BUCKSHNIS AND TEITZEL VOTING NO. Councilmember Fraley-Monillas asked Councilmember Tibbott about his priority regarding Civic Field. Councilmember Tibbott said he is very supportive of that project and based on citizen involvement and participation in the planning, the City is also supportive. However, at this point he wanted to see the plan developed by the consultant and recognized it may not be a budget priority until 2020. Council President Nelson thanked the Council for their efforts to narrow the priorities. 7. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 7:47 p.m., Mayor Earling announced that the City Council would meet in executive session regarding potential and pending litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling and Councilmembers Fraley-Monillas, Buckshnis, Teitzel, Tibbott, Mesaros and Nelson. Others present were City Attorney Jeff Taraday, Human Resources Director Mary Ann Hardie, and Police Chief Al Compaan. At 8:19 p.m. Mayor Earling announced to those present that the executive session would be extended for 15 minutes. The executive session concluded at 8:34 p.m. 8. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Earling reconvened the regular City Council meeting at 8:35 p.m. 9. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 8:36 p.m. (Parks & Public Works Committee in Council Chambers, Finance Committee in the Jury Meeting Room and Public Safety, Personnel & Planning Committee in the Police Training Room.) 5.2.a Packet Pg. 12 Attachment: 08-14-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 08/21/2018 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of re-issued claim check #232617 dated August 9, 2018 for $360.00, claim checks #232618 through #232725 dated August 16, 2018 for $414,061.33 and wire payment of $23,778.01. Approval of payroll direct deposit and checks #63395 through #63404 for $564,305.20, benefit checks #63405 through #63409 and wire payments of $568,712.23 for the pay period August 1, 2018 through August 15, 2018. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: claim ck 08-09-18 claim cks 08-16-18 wire 08-16-18 FrequentlyUsedProjNumbers 08-16-18 payroll summary 08-20-18 payroll benefit 08-20-18 5.3 Packet Pg. 13 08/09/2018Voucher ListCity of Edmonds1 3:27:37PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232617 8/9/2018065739 DTG ENTERPRISES INC 15450PARKS WOOD DUMPPARKS WOOD DUMP001.000.64.576.80.47.00 200.00PARKS WOOD DUMP17547PARKS WOOD DUMP001.000.64.576.80.47.00 160.00Total :360.00Bank total : 360.001 Vouchers for bank code :usbank360.00Total vouchers :Vouchers in this report11Page:5.3.aPacket Pg. 14Attachment: claim ck 08-09-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds111:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232618 8/16/2018076040 911 SUPPLY INC 63562INV#63562 - EDMONDS PD - SWAT911 SUPPLY - SAFARILAND MONADNOCK628.000.41.521.23.31.00 400.0010.0% Sales Tax628.000.41.521.23.31.00 40.00INV#63563 - EDMONDS PD - S. SWARTZ635638567W-04-4 BLAUER PANT WMS 6 DARK NAVY001.000.41.521.22.24.00 89.9910.0% Sales Tax001.000.41.521.22.24.00 9.00Total :538.99232619 8/16/2018073947 A WORKSAFE SERVICE INC 261948PRE-EMPLOYMENT DRUG TESTPRE-EMPLOYMENT DRUG TEST001.000.22.518.10.41.00 55.00Total :55.00232620 8/16/2018070322 A&A LANGUAGE SERVICES INC 15-61347AMHARIC INTERPRETER COURT 06/29/2018AMHARIC INTERPRETER COURT 06/29/2018001.000.23.512.50.41.01 166.90Total :166.90232621 8/16/2018072189 ACCESS INFORMATION MANAGEMENT 2736820STORAGE OF DOCUMENTS 8/01/2018 - 8/31/20STORAGE OF DOCUMENTS 8/01/2018 -001.000.25.514.30.41.00 121.69Total :121.69232622 8/16/2018075197 AGREEMENT DYNAMICS INC 5205COACHING SERVICESPARKS COACHING SERVICES001.000.64.571.25.41.00 1,000.00WWTP COACHING SERVICES423.000.76.535.80.41.00 1,750.00FACILITIES COACHING SERVICES001.000.66.518.30.41.00 250.001Page:5.3.bPacket Pg. 15Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds211:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :3,000.00232622 8/16/2018 075197 075197 AGREEMENT DYNAMICS INC232623 8/16/2018 064246 ALS LABORATORY GROUP 32-EV18070170-0 E7FG.LAB SERVICESE7FG.Lab Services001.000.11.511.60.49.10 3,639.00Total :3,639.00232624 8/16/2018074306 AMWINS GROUP BENEFITS INC 5447682RETIREE PREMIUMS - SEPTEMBERFIRE PREMIUMS617.000.51.517.20.23.10 1,161.12LEOFF PREMIUMS009.000.39.517.20.23.10 8,160.69Total :9,321.81232625 8/16/2018073573 ANIXTER 23K195006PARKS - PADLOCKSParks - Padlocks001.000.64.576.81.31.00 171.8010.3% Sales Tax001.000.64.576.81.31.00 17.70FAC MAINT - SUPPLIES23K195297Fac Maint - Supplies001.000.66.518.30.31.00 34.2410.3% Sales Tax001.000.66.518.30.31.00 3.53FAC MAINT - SUPPLIES23K195860Fac Maint - Supplies001.000.66.518.30.31.00 34.2410.3% Sales Tax001.000.66.518.30.31.00 3.53Total :265.04232626 8/16/2018069751 ARAMARK UNIFORM SERVICES 1990827455FACILITIES DIVISION UNIFORMSFACILITIES DIVISION UNIFORMS001.000.66.518.30.24.00 27.3110.3% Sales Tax001.000.66.518.30.24.00 2.812Page:5.3.bPacket Pg. 16Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds311:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232626 8/16/2018(Continued)069751 ARAMARK UNIFORM SERVICESWWTP: UNIFORMS,TOWELS+MATS1990837635Mats/Towels423.000.76.535.80.41.00 106.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 10.9610.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990837636PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 56.86FACILITIES DIVISION UNIFORMS1990837637FACILITIES DIVISION UNIFORMS001.000.66.518.30.24.00 27.3110.3% Sales Tax001.000.66.518.30.24.00 2.81PUBLIC WORKS OMC LOBBY MATS1990841481PUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.61PUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.1710.3% Sales Tax111.000.68.542.90.41.00 0.633Page:5.3.bPacket Pg. 17Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds411:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232626 8/16/2018(Continued)069751 ARAMARK UNIFORM SERVICES10.3% Sales Tax421.000.74.534.80.41.00 0.6310.3% Sales Tax422.000.72.531.90.41.00 0.6310.3% Sales Tax423.000.75.535.80.41.00 0.6310.3% Sales Tax511.000.77.548.68.41.00 0.62FLEET DIVISION UNIFORMS & MATS1990841482FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.68FLEET DIVISION MATS511.000.77.548.68.41.00 17.3410.3% Sales Tax511.000.77.548.68.24.00 1.2410.3% Sales Tax511.000.77.548.68.41.00 1.13Total :299.13232627 8/16/2018 068245 ASSOCIATED EARTH SCIENCES INC 45378E5FD.SERVICES THRU 7/1/18E5FD.Service thru 7/1/18422.000.72.594.31.65.41 1,625.62Total :1,625.62232628 8/16/2018070305 AUTOMATIC FUNDS TRANSFER 102764OUT SOURCING OF UTILITY BILLSUB Outsourcing area Printing #800422.000.72.531.90.49.00 118.25UB Outsourcing area Printing #800421.000.74.534.80.49.00 118.25UB Outsourcing area Printing #800423.000.75.535.80.49.00 121.84UB Outsourcing area Postage #800421.000.74.534.80.42.00 430.45UB Outsourcing area Postage #800423.000.75.535.80.42.00 430.444Page:5.3.bPacket Pg. 18Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds511:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232628 8/16/2018(Continued)070305 AUTOMATIC FUNDS TRANSFER10.1 % Sales Tax422.000.72.531.90.49.00 11.9410.1 % Sales Tax421.000.74.534.80.49.00 11.9410.1 % Sales Tax423.000.75.535.80.49.00 12.31Total :1,255.42232629 8/16/2018 001801 AUTOMATIC WILBERT VAULT CO 55355ROUGH BOX - MOOREROUGH BOX - MOORE130.000.64.536.20.34.00 493.00ROUGH BOX - MORGAN55357ROUGH BOX - MORGAN130.000.64.536.20.34.00 493.00Total :986.00232630 8/16/2018 076510 BARN PROS INC INV-002391SHED REPLACEMENTSHED REPLACEMENT125.000.64.594.76.65.00 25,878.49Total :25,878.49232631 8/16/2018076734 BENJOEMUSIC LLC 8/6 HMP BENJOE 8/6 HMP BENJOE8/6 HMP BENJOE117.100.64.573.20.41.00 600.00Total :600.00232632 8/16/2018069989 BERK CONSULTING INC 10251-07-18 HOUSING STRATEGYHousing Strategy001.000.62.524.10.41.00 4,424.72Total :4,424.72232633 8/16/2018074307 BLUE STAR GAS 7713FLEET AUTO PROPANE 557.9 GALFleet Auto Propane 557.9 Gal511.000.77.548.68.34.12 937.96FLEET AUTO PROPANE 497.2 GAL77575Page:5.3.bPacket Pg. 19Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds611:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232633 8/16/2018(Continued)074307 BLUE STAR GASFleet Auto Propane 497.2 Gal511.000.77.548.68.34.12 827.89Total :1,765.85232634 8/16/2018073760 BLUELINE GROUP LLC 15402E6FA.SERVICES THRU JULY 2018E6FA.Services thru July 2018422.000.72.594.31.65.41 11,006.10E7JA.SERVICES THRU JULY 201815404E7JA.Services thru July 2018421.000.74.594.34.65.41 6,089.25E5KA.SERVICES THRU JULY 201815406E5KA.Services thru July 2018421.000.74.594.34.65.41 12,983.80E6GC.SErvices thru July 2018423.200.75.594.35.65.41 38,298.10Total :68,377.25232635 8/16/2018074776 BUCKSHNIS, DIANE 080818WRIA 8 TRAVEL EXPENSE REIMBURSEMENTWRIA 8 Travel expense reimbursement for001.000.11.511.60.43.00 61.51Total :61.51232636 8/16/2018003510 CENTRAL WELDING SUPPLY LY 264248FLEET - CUTTING ATTACHMENTSFleet - Cutting Attachments511.000.77.548.68.35.00 253.1010.4% Sales Tax511.000.77.548.68.35.00 26.32Total :279.42232637 8/16/2018076176 CHRISTIAN, JOHN 8/6 ATTENDANT8/6 VOLLEYBALL FIELD ATTENDANT8/6 VOLLEYBALL FIELD ATTENDANT001.000.64.571.25.41.00 18.00Total :18.00232638 8/16/2018 069457 CITY OF EDMONDS E5JB.ENG20180346 E5JB.ENG20180346 ROW PERMIT6Page:5.3.bPacket Pg. 20Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds711:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232638 8/16/2018(Continued)069457 CITY OF EDMONDSE5JB.ENG20180346421.000.74.594.34.65.41 112.39E5JB.ENG20180346126.000.68.595.33.65.41 26.30E5JB.ENG20180346422.000.72.594.31.65.41 114.30E5JB.ENG20180346423.200.75.594.35.65.41 82.01Total :335.00232639 8/16/2018019215 CITY OF LYNNWOOD 14462INV 14462 50% NARCOTICS SGT. 2ND QTR 2012ND QTR 2018 - 50% NARC SGT104.000.41.521.21.51.00 19,812.52Total :19,812.52232640 8/16/2018075648 COVICH-WILLIAMS CO INC 0309140-INUNITS 3,9,47,57 - SUPPLIESUnits 3,9,47,57 - Supplies511.000.77.548.68.31.10 103.7710.4% Sales Tax511.000.77.548.68.31.10 10.80Total :114.57232641 8/16/2018073912 CROWN FILMS/CUSTOM BIOPLASTICS 00081504PM: DOG BAG ROLLSPM: DOG BAG ROLLS001.000.64.576.80.31.00 896.4210.3% Sales Tax001.000.64.576.80.31.00 92.33Total :988.75232642 8/16/2018006200 DAILY JOURNAL OF COMMERCE 3339347BUSINESS RECRUITMENT ADS FOR JULY 2018Business recruitment ads for July 2018001.000.61.558.70.41.40 400.00Total :400.00232643 8/16/2018076013 DAVEY RESOURCE GROUP 72535CITY OF EDMONDS URBAN FOREST7Page:5.3.bPacket Pg. 21Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds811:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232643 8/16/2018(Continued)076013 DAVEY RESOURCE GROUPCity of Edmonds Urban Forest Management001.000.62.558.60.41.00 4,360.00Total :4,360.00232644 8/16/2018064531 DINES, JEANNIE 18-386808/07/2018 CITY COUNCIL MINUTES08/07/2018 CITY COUNCIL MEETING MINUTES001.000.25.514.30.41.00 326.40Total :326.40232645 8/16/2018076172 DK SYSTEMS 21170TOUCH TANK ELECTRIC SERVICETOUCH TANK ELECTRIC SERVICE001.000.64.571.23.41.00 630.0010.3% Sales Tax001.000.64.571.23.41.00 64.89Total :694.89232646 8/16/2018075153 DOPPS, MARIA 31209SPANISH INTERPRETER SNO CO JAILSPANISH INTERPRETER SNO CO JAIL001.000.23.512.50.41.01 102.18Total :102.18232647 8/16/2018074302 EDMONDS HARDWARE & PAINT LLC 002894PM: AIR, SEAL LOCK, EXT CORDPM: AIR, SEAL LOCK, EXT CORD001.000.64.576.80.31.00 33.4710.3% Sales Tax001.000.64.576.80.31.00 3.45Total :36.92232648 8/16/2018076610 EDMONDS HERO HARDWARE 1123PM: HANDLE, SQUEEGEE, NOZZLEPM: HANDLE, SQUEEGEE, NOZZLE001.000.64.576.80.31.00 43.5510.3% Sales Tax001.000.64.576.80.31.00 4.49Total :48.04232649 8/16/2018069523 EDMONDS P&R YOUTH SCHOLARSHIP 6867 RYOMA RALPH6867 RYOMA RALPH YOUTH SCHOLARSHIP8Page:5.3.bPacket Pg. 22Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds911:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232649 8/16/2018(Continued)069523 EDMONDS P&R YOUTH SCHOLARSHIP6867 RYOMA RALPH YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.006941 AREZU NASSIRI YOUTH SCHOLARSHIP6941 NASSIRI6941 AREZU NASSIRI YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.006947 THIARA CORDOVA YOUTH SCHOLARSHIP6947 THIARA CORDOVA6947 THIARA CORDOVA YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.006956 MANA RALPH YOUTH SCHOLARSHIP6956 MANA RALPH6956 MANA RALPH YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.00Total :300.00232650 8/16/2018065789 ESTES, KEN 48REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 628.22Total :628.22232651 8/16/2018009350 EVERETT DAILY HERALD EDH818147E5JB.SEPA ADVERTISEMENTE5JB.SEPA Advertisement126.000.68.595.33.65.41 3.78E5JB.SEPA Advertisement421.000.74.594.34.65.41 16.16E5JB.SEPA Advertisement422.000.72.594.31.65.41 16.43E5JB.SEPA Advertisement423.200.75.594.35.65.41 11.79CITY ORDINANCES 4118 - 4121EDH818914CITY ORDINANCES 4118 - 4121001.000.25.514.30.41.40 61.92LEGAL AD-AMD20180007EDH820304Legal Ad-AMD20180007001.000.62.558.60.41.40 48.16LEGAL AD-PLN20180014-0017EDH820773Legal Ad-PLN20180014-00179Page:5.3.bPacket Pg. 23Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1011:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232651 8/16/2018(Continued)009350 EVERETT DAILY HERALD001.000.62.558.60.41.40 94.60LEGAL AD-PLN20180049EDH820788Legal Ad-PLN20180049001.000.62.558.60.41.40 67.08Total :319.92232652 8/16/2018 076712 FARWEST CORROSION CONTROL CO0017424-INWWTP: TEST ICCP SYSTEMTEST ICCP SYSTEM423.000.76.535.80.41.00 1,680.0010.3% Sales Tax423.000.76.535.80.41.00 173.04Total :1,853.04232653 8/16/2018066378 FASTENAL COMPANY WAMOU49945 UNIT 14 - SUPPLIESUnit 14 - Supplies511.000.77.548.68.31.10 11.5810.3% Sales Tax511.000.77.548.68.31.10 1.19SEWER - SUPPLIESWAMOU50163Sewer - Supplies423.000.75.535.80.31.00 76.1310.3% Sales Tax423.000.75.535.80.31.00 7.84Total :96.74232654 8/16/2018071998 FOSTER, KELSEY BID-8358BID/ED! COPYWRITING FOR AUGUST ARTICLESBID/Ed! Copywriting for August articles.140.000.61.558.70.41.00 600.00Total :600.00232655 8/16/2018011900 FRONTIER 206-188-0247TELEMETRY MASTER SUMMARY ACCOUNTTELEMETRY MASTER SUMMARY ACCOUNT421.000.74.534.80.42.00 264.97TELEMETRY MASTER SUMMARY ACCOUNT423.000.75.535.80.42.00 264.9610Page:5.3.bPacket Pg. 24Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1111:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232655 8/16/2018(Continued)011900 FRONTIERPUBLIC WORKS OMC RADIO LINE253-011-1177PUBLIC WORKS OMC RADIO LINE TO FIVE001.000.65.518.20.42.00 6.42PUBLIC WORKS OMC RADIO LINE TO FIVE111.000.68.542.90.42.00 24.41PUBLIC WORKS OMC RADIO LINE TO FIVE421.000.74.534.80.42.00 24.41PUBLIC WORKS OMC RADIO LINE TO FIVE423.000.75.535.80.42.00 24.41PUBLIC WORKS OMC RADIO LINE TO FIVE511.000.77.548.68.42.00 24.41PUBLIC WORKS OMC RADIO LINE TO FIVE422.000.72.531.90.42.00 24.41CLUBHOUSE ALARM LINES 6801 MEADOWDALE RD425-745-4313CLUBHOUSE FIRE AND INTRUSION ALARM001.000.66.518.30.42.00 133.55UTILITY BILLING RADIO LINE425-775-7865UTILITY BILLING RADIO LINE TO FIVE421.000.74.534.80.42.00 68.25LIFT STATION #7 VG SPECIAL ACCESS LINE425-776-2742LIFT STATION #7 V/G SPECIAL ACCESS LINE423.000.75.535.80.42.00 26.40Total :886.60232656 8/16/2018074880 HARMONICA POCKET 8/14 HMP8/14 HMP HARMONICA POCKET8/14 HMP HARMONICA POCKET117.100.64.573.20.41.00 600.00Total :600.00232657 8/16/2018060985 HARRINGTON INDUSTRIAL PLASTICS 007J3914WWTP: PIPE,TEES,CPVC FKM&VIT,ELBOWS,BUSHPIPES, TEES, CPVC FKMs & VITs, ELBOWS,423.000.76.535.80.48.00 934.42Freight423.000.76.535.80.48.00 20.0010.3% Sales Tax11Page:5.3.bPacket Pg. 25Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1211:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232657 8/16/2018(Continued)060985 HARRINGTON INDUSTRIAL PLASTICS423.000.76.535.80.48.00 98.30Total :1,052.72232658 8/16/2018074966 HIATT CONSULTING LLC 2018-01CREATION OF TOURISM VIDEO TO PROMOTE ECOCreation of a tourism video to promote001.000.61.558.70.41.00 4,000.00Total :4,000.00232659 8/16/2018067862 HOME DEPOT CREDIT SERVICES 1011544CITY HALL - SUPPLIESCity Hall - Supplies001.000.66.518.30.31.00 32.9110.0% Sales Tax001.000.66.518.30.31.00 3.29STORM SUPPLIES101299910.0% Sales Tax111.000.68.542.61.31.00 1.47Storm Supplies111.000.68.542.61.31.00 14.73CITY HALL - SUPPLIES1021784City Hall - Supplies001.000.66.518.30.31.00 26.2810.0% Sales Tax001.000.66.518.30.31.00 2.63WATER SEWER - LAWN MOWER1080513Water Sewer - Lawn Mower421.000.74.534.80.35.00 129.50Water Sewer - Lawn Mower423.000.75.535.80.35.00 129.5010.0% Sales Tax421.000.74.534.80.35.00 12.9510.0% Sales Tax423.000.75.535.80.35.00 12.95STORM SUPPLIES2023141Storm Supplies111.000.68.542.61.31.00 14.2512Page:5.3.bPacket Pg. 26Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1311:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232659 8/16/2018(Continued)067862 HOME DEPOT CREDIT SERVICES10.0% Sales Tax111.000.68.542.61.31.00 1.43STORM - SUPPLIES21935Storm - Supplies422.000.72.531.40.31.00 84.6910.0% Sales Tax422.000.72.531.40.31.00 8.47TRAFFIC - SUPPLIES3564446Traffic - Supplies111.000.68.542.64.31.00 26.0110.0% Sales Tax111.000.68.542.64.31.00 2.60FAC - SUPPLIES4021339FAC - Supplies001.000.66.518.30.31.00 171.9310.0% Sales Tax001.000.66.518.30.31.00 17.19FAC MAINT - UNIT 42 - SUPPLIES4026157Fac Maint - Unit 42 - Supplies001.000.66.518.30.31.00 28.0010.0% Sales Tax001.000.66.518.30.31.00 2.80TRAFFIC - RETURNS4234437Traffic - Returns111.000.68.542.64.31.00 -19.9710.0% Sales Tax111.000.68.542.64.31.00 -2.00TRAFFIC - SUPPLIES4561180Traffic - Supplies111.000.68.542.64.31.00 100.8510.0% Sales Tax111.000.68.542.64.31.00 10.08TRAFFIC - SUPPLIES4590907Traffic - Supplies13Page:5.3.bPacket Pg. 27Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1411:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232659 8/16/2018(Continued)067862 HOME DEPOT CREDIT SERVICES111.000.68.542.64.31.00 49.9410.0% Sales Tax111.000.68.542.64.31.00 4.99STREET - SUPPLIES5021204Street - Supplies111.000.68.542.31.31.00 48.7310.0% Sales Tax111.000.68.542.31.31.00 4.87PW - SUPPLIES5021236PW - Supplies001.000.66.518.30.31.00 96.4810.0% Sales Tax001.000.66.518.30.31.00 9.65TRAFFIC - SUPPLIES5025938Traffic - Supplies111.000.68.542.31.31.00 57.5110.0% Sales Tax111.000.68.542.31.31.00 5.75CITY PARKS SHELTERS SUPPLIES5025987City Parks Shelters Supplies001.000.64.576.81.31.00 58.6010.0% Sales Tax001.000.64.576.81.31.00 5.86ROADWAY - RAKES5091161Roadway - Rakes111.000.68.542.31.31.00 55.9610.0% Sales Tax111.000.68.542.31.31.00 5.60CITY HALL - SUPPLIES6021097City Hall - Supplies001.000.66.518.30.31.00 45.9310.0% Sales Tax001.000.66.518.30.31.00 4.59SEWER - SUPPLIES708123414Page:5.3.bPacket Pg. 28Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1511:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232659 8/16/2018(Continued)067862 HOME DEPOT CREDIT SERVICESSewer - Supplies423.000.75.535.80.31.00 25.9410.0% Sales Tax423.000.75.535.80.31.00 2.59FAC - SUPPLIES8022308FAC - Supplies001.000.66.518.30.31.00 16.2410.0% Sales Tax001.000.66.518.30.31.00 1.62SEWER LS 10 - SUPPLIES8085148Sewer LS 10 - Supplies423.000.75.535.80.31.00 50.8310.0% Sales Tax423.000.75.535.80.31.00 5.08FAC MAINT SHOP SUPPLIES9014613Fac Maint Shop Supplies001.000.66.518.30.31.00 8.4710.0% Sales Tax001.000.66.518.30.31.00 0.85SEWER SUPPLIES9025310Sewer Supplies423.000.75.535.80.31.00 22.3810.0% Sales Tax423.000.75.535.80.31.00 2.24Total :1,403.24232660 8/16/2018061013 HONEY BUCKET 0550743071SEAVIEW PARK HONEY BUCKETSEAVIEW PARK HONEY BUCKET001.000.64.576.80.45.00 171.65Total :171.65232661 8/16/2018 060165 HWA GEOSCIENCES INC 28503E5KA.SERVICES THRU 7/28/18E5KA.Services thru 7/28/18421.000.74.594.34.65.41 630.0015Page:5.3.bPacket Pg. 29Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1611:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :630.00232661 8/16/2018 060165 060165 HWA GEOSCIENCES INC232662 8/16/2018 073548 INDOFF INCORPORATED 3135977STAMPS-ENGRStamps-Engr001.000.62.524.10.31.00 69.30COPY PAPER3137215Copy Paper001.000.62.524.10.31.00 40.86MAILING LABELS3137590Avery 48960 Mailing labels - 1 bx (7500)001.000.31.514.23.31.00 103.2910.3% Sales Tax001.000.31.514.23.31.00 10.64LETTER OPENERS3139330Sparco Clean Slit Letter Openers - 12 ea001.000.31.514.23.31.00 18.6010.3% Sales Tax001.000.31.514.23.31.00 1.92COPY PAPER3139934Copy paper - 6 cs001.000.31.514.23.31.00 257.9410.3% Sales Tax001.000.31.514.23.31.00 26.57Total :529.12232663 8/16/2018 061546 INDUSTRIAL CONTROLS SUPPLY 986972FAC - AC OUTPUTFAC - AC Output001.000.66.518.30.31.00 45.7110.3% Sales Tax001.000.66.518.30.31.00 4.71FAC - SUPPLIES986977FAC - Supplies001.000.66.518.30.31.00 76.5110.3% Sales Tax001.000.66.518.30.31.00 7.8816Page:5.3.bPacket Pg. 30Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1711:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :134.81232663 8/16/2018 061546 061546 INDUSTRIAL CONTROLS SUPPLY232664 8/16/2018 076729 KARL BEST PLN20170063REFUND: APPLICATION WITHDRAWNRefund: Applicant withdrew application001.000.257.620 1,755.44Total :1,755.44232665 8/16/2018076702 KONE CONSULTING LLC 1293JULY KONE HOMELESSNESS RESPONSE WORK001.000.11.511.60.41.00 6,430.00Total :6,430.00232666 8/16/2018072304 KOTIS DESIGN 860504PM: UNIFORM SHIRTSPM: UNIFORM SHIRTS130.000.64.536.20.24.00 611.7010.3% Sales Tax130.000.64.536.20.24.00 63.02Total :674.72232667 8/16/2018073950 KUBWATER RESOURCES 07799WWTP: POLYMERPolymer423.000.76.535.80.31.51 5,686.1410.3% Sales Tax423.000.76.535.80.31.51 585.67WWTP: POLYMER07843Polymer423.000.76.535.80.31.51 11,372.2910.3% Sales Tax423.000.76.535.80.31.51 1,171.35Total :18,815.45232668 8/16/2018017135 LANDAU ASSOCIATES INC 41502E8FA.SERVICES THRU 6/2/18E8FA.Services thru 6/2/18422.000.72.594.31.65.41 8,047.71E8FA.SERVICES THRU 6/30/1841749E8FA.Services thru 6/30/18422.000.72.594.31.65.41 16,610.1417Page:5.3.bPacket Pg. 31Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1811:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :24,657.85232668 8/16/2018 017135 017135 LANDAU ASSOCIATES INC232669 8/16/2018 076728 LANDWORTH, RYAN 1020E6MA.MEMORIAL WALL SPELLING CORRECTIONE6MA.Memorial Wall Spelling Correction332.000.64.594.76.65.41 523.20Total :523.20232670 8/16/2018071312 LEAFGUARD NW INVC5835CITY PARK BUILDING - GUTTERS- FIRSTCity Park Building - Gutters- First001.000.66.518.30.48.00 7,200.00Total :7,200.00232671 8/16/2018075769 MAILFINANCE INC N7251487POSTAGE MACHINE LEASE 05/23/2018 - 08/22POSTAGE MACHINE LEASE 05/23/2018 -001.000.25.514.30.45.00 1,542.6010.3% Sales Tax001.000.25.514.30.45.00 158.88N7260563 E-CERTIFIED 08/29/2018 - 11/28/N7260563N7260563 E-CERTIFIED 08/29/2018 -001.000.25.514.30.45.00 192.0010.3% Sales Tax001.000.25.514.30.45.00 19.76Total :1,913.24232672 8/16/2018061900 MARC0642662-INWWTP: INDUST.SOLV,DE-LIMERINDUST.SOLV, DE-LIMER423.000.76.535.80.31.00 2,315.5010.3% Sales Tax423.000.76.535.80.31.00 238.50Total :2,554.00232673 8/16/2018076115 MCCLOUGHAN, SAMUEL JOHN 8/6-8/13 ATTENDANT8/6-8/13 OUTDOOR VOLLEYBALL ATTENDANT8/6-8/13 OUTDOOR VOLLEYBALL ATTENDANT001.000.64.571.25.41.00 96.00Total :96.00232674 8/16/2018065574 MCCLURE, JOSH MCCLURE EXP CLAIMMCCLURE EXPENSE CLAIM - VEST CARRIER18Page:5.3.bPacket Pg. 32Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1911:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232674 8/16/2018(Continued)065574 MCCLURE, JOSHPURCHASE OUTER VEST CARRIER001.000.41.521.10.24.00 327.35Total :327.35232675 8/16/2018076177 MCKINSTRY LOCKBOX 20028066FACILITIES CONDITION REPORT - FCAFacilities Condition Report - FCA001.000.66.518.30.41.00 20,400.00Total :20,400.00232676 8/16/2018020039 MCMASTER-CARR SUPPLY CO 69155328WWTP: PIPE NIPPLES,FITTINGS,GASKETS,TUBIPIPE NIPPLES, FITTINGS, GASKETS,423.000.76.535.80.48.00 363.54Freight423.000.76.535.80.48.00 9.41WWTP: GASKETS69389702GASKETS423.000.76.535.80.48.00 83.06Freight423.000.76.535.80.48.00 21.16WWTP: ROPE, FLOAT SWITCHES, ADAPTERS69746654ROPE, FLOAT SWITCHES, ADAPTERS423.000.76.535.80.48.00 572.53Freight423.000.76.535.80.48.00 25.20Total :1,074.90232677 8/16/2018069053 MICRO COM SYSTEMS LTD 17184LARGE FORMAT SCANNINGLarge Format Scanning421.000.74.534.80.49.00 438.03Large Format Scanning423.000.75.535.80.49.00 438.03Large Format Scanning422.000.72.531.40.49.00 97.34Total :973.4019Page:5.3.bPacket Pg. 33Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2011:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232678 8/16/2018076264 MONO ROOFTOP SOLUTIONS 24366TREATMENT PLANT - REPAIRSTreatment Plant - Repairs001.000.66.518.30.48.00 495.0010.3% Sales Tax001.000.66.518.30.48.00 50.99Total :545.99232679 8/16/2018072746 MURRAYSMITH INC 15-1715-32E5KA.SERVICES THRU 6/30/18E5KA.Services thru 6/30/18421.000.74.594.34.65.41 16,514.00E6GC.SERVICES THRU 6/30/1817-1989-14E6GC.Services thru 6/30/18423.200.75.594.35.65.41 478.50Total :16,992.50232680 8/16/2018018950 NAPA AUTO PARTS 3276-800766 UNIT 23 - OIL FILTERSUnit 23 - Oil Filters511.000.77.548.68.31.10 10.7710.4% Sales Tax511.000.77.548.68.31.10 1.11FLEET SHOP SUPPLIES3276-801287Fleet Shop Supplies511.000.77.548.68.31.20 40.3210.3% Sales Tax511.000.77.548.68.31.20 4.15Total :56.35232681 8/16/2018063034 NCL410618WWTP: NITR. INHIB+BOD SEEDSNITR. INHIB+BOD SEEDS423.000.76.535.80.31.00 262.90Freight423.000.76.535.80.31.00 59.06Total :321.96232682 8/16/2018069003 NEBEL, KRISTINE 8/7 HMP8/7 HMP COSMOS DREAM8/7 HMP COSMOS DREAM20Page:5.3.bPacket Pg. 34Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2111:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232682 8/16/2018(Continued)069003 NEBEL, KRISTINE117.100.64.573.20.41.00 450.00Total :450.00232683 8/16/2018074028 NORTHWEST PLAN SERVICES INC 18-0731FIREFIGHTERS PENSION FUND GASB REPORTINGGASB report for CAFR for off-valuation617.000.51.517.20.41.00 538.30GASB report for CAFR for off-valuation009.000.39.517.20.41.00 2,961.70Total :3,500.00232684 8/16/2018 025690 NOYES, KARIN 000 00 844ADB MINUTESADB Minutes001.000.62.558.60.41.00 396.00PB MINUTES000 00 848PB Minutes001.000.62.558.60.41.00 252.00HPC MINUTES000 00 849HPC Minutes001.000.62.558.60.41.00 108.00Total :756.00232685 8/16/2018076736 NYS ENTERPRISES INC 18097E8CB.DENNYS WALKWAY PAVEE8CB.Denny's Walkway Pave112.000.68.542.30.41.00 4,170.05E8CB.Denny's Walkway Pave125.000.68.542.30.41.00 7,620.10E8CB.Denny's Walkway Pave126.000.68.542.30.41.00 15,210.19Total :27,000.34232686 8/16/2018065720 OFFICE DEPOT 175386960001 P&R ACCOUNT 90520437PM: FILE FOLDERS001.000.64.576.80.31.00 30.3110.3% Sales Tax001.000.64.576.80.31.00 3.1221Page:5.3.bPacket Pg. 35Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2211:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232686 8/16/2018(Continued)065720 OFFICE DEPOTP&R ACCOUNT 90520437175387129001PM: PORTFOLIOS001.000.64.576.80.31.00 25.1810.3% Sales Tax001.000.64.576.80.31.00 2.59INV#176662294001 ACCT#90520437 - EDMONDS176662294001765798 MEMO BOOKS WRBND001.000.41.521.10.31.00 7.74517235-95301-1 PEN, BALL RETRACT, FLEX001.000.41.521.10.31.00 47.28299847-654-12SSCY - STICKY NOTES 3X3001.000.41.521.10.31.00 18.99305324-600K12 EA - TRANSPARENT TAPE001.000.41.521.10.31.00 20.47780399-1794229 SHARPIE PRO MARKER -001.000.41.521.10.31.00 16.4210.3% Sales Tax001.000.41.521.10.31.00 11.43Total :183.53232687 8/16/2018068709 OFFICETEAM 51536397TEMPORARY HR WORK - WEEK ENDING 8/10/18WEEK ENDING 8/10/18001.000.22.518.10.41.00 441.00Total :441.00232688 8/16/2018027060 PACIFIC TOPSOILS 18-T1049159 ROADWAY - TOP SOILRoadway - Top Soil111.000.68.542.31.31.00 120.00Env Fees111.000.68.542.31.31.00 12.007.7% sales tax111.000.68.542.31.31.00 10.16PM YARD WASTE DUMP CUST # 513018-T1049698PM YARD WASTE DUMP001.000.64.576.80.47.00 96.0022Page:5.3.bPacket Pg. 36Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2311:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232688 8/16/2018(Continued)027060 PACIFIC TOPSOILSPM YARD WASTE DUMP CUST # 513018-T1049719PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1049744PM YARD WASTE DUMP001.000.64.576.80.47.00 72.00PM YARD WASTE DUMP CUST # 513018-T1049799PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1049818PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1049841PM YARD WASTE DUMP001.000.64.576.80.47.00 84.00Total :682.16232689 8/16/2018070962 PAULSONS TOWING INC 117503INV#117503 - EDMONDS PD1.5 HR @ $164.00 TOW BLACK 2009001.000.41.521.22.41.00 246.0010.4% Sales Tax001.000.41.521.22.41.00 25.58Total :271.58232690 8/16/2018 074793 PETDATA INC 6898INV#6898 - EDMONDS PD - JUL 201835 1 YEAR LICENSES 35 @ 3.90 = $136.50001.000.41.521.70.41.00 136.503 REPLACEMENT TAG FEES 3 @ $3.90 =001.000.41.521.70.41.00 11.70LATE FEES COLLECTED 9 @ $2.50 = $22.50001.000.41.521.70.41.00 22.50Total :170.70232691 8/16/2018076133 PETERSON, RYAN 8/6-8/13 ATTENDANT 8/6-8/13 VOLLEYBALL ATTENDANT8/6-8/13 VOLLEYBALL ATTENDANT23Page:5.3.bPacket Pg. 37Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2411:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232691 8/16/2018(Continued)076133 PETERSON, RYAN001.000.64.571.25.41.00 36.00Total :36.00232692 8/16/2018008475 PETTY CASH 081518PW - MEETING TRAVEL FEESPW - MEETING TRAVEL FEES001.000.65.518.20.49.00 38.00FAC MAINT - SUPPLIES001.000.66.518.30.31.00 5.82WATER - SUPPLIES421.000.74.534.80.31.00 22.89FLEET - SUPPLIES511.000.77.548.68.31.10 20.95Total :87.66232693 8/16/2018076733 PICKLEBALL WHOLESALE 126777PICKLEBALLSPICKLEBALLS001.000.64.571.25.31.00 80.4410.3% Sales Tax001.000.64.571.25.31.00 8.29Total :88.73232694 8/16/2018076485 PITZER, ROBERT 8/12 CIP8/12 CIP PITZER8/12 CIP PITZER117.100.64.573.20.41.00 400.00Total :400.00232695 8/16/2018028860 PLATT ELECTRIC SUPPLY R832965PS - SUPPLIESPS - Supplies001.000.66.518.30.31.00 2.3410.3% Sales Tax001.000.66.518.30.31.00 0.24CITY PARK BLDG - SUPPLIESR933816City Park Bldg - Supplies001.000.66.518.30.31.00 63.8310.3% Sales Tax24Page:5.3.bPacket Pg. 38Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2511:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232695 8/16/2018(Continued)028860 PLATT ELECTRIC SUPPLY001.000.66.518.30.31.00 6.57PW - SUPPLIESR989474PW - Supplies001.000.66.518.30.31.00 176.1810.3% Sales Tax001.000.66.518.30.31.00 18.15PW - SUPPLIEST000844PW - Supplies001.000.66.518.30.31.00 19.5810.3% Sales Tax001.000.66.518.30.31.00 2.02FAC - SUPPLIEST043395FAC - Supplies001.000.66.518.30.31.00 21.7010.3% Sales Tax001.000.66.518.30.31.00 2.24Total :312.85232696 8/16/2018072384 PLAY-WELL TEKNOLOGIES 6671 6672 LEGO INSTR 6671 6672 LEGO INSTRUCTION6671 LEGO INSTRUCTION001.000.64.571.22.41.00 1,440.006672 LEGO INSTRUCTION001.000.64.571.22.41.00 2,160.00Total :3,600.00232697 8/16/2018 076342 PONTEM SOFTWARE BY RIA 00005803GIS MAP SERVICESGIS MAP SERVICES130.000.64.536.50.31.00 1,500.00Total :1,500.00232698 8/16/2018071559 PUBLIC SAFETY SELECTION PC 4126INV 4126 EDMONDS PD PRE-HIRE EXAMS (4)4 PRE-HIRE PSYCH EXAMS 7/18/18001.000.41.521.10.41.00 1,600.00Total :1,600.0025Page:5.3.bPacket Pg. 39Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2611:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232699 8/16/2018076720 REFUGEE & IMMIGRANT SVC NW CityEdm.0808DIVERSITY COMMISSION PILOT PROJECT KOREADiversity Commission pilot project of001.000.61.557.20.41.00 200.00Total :200.00232700 8/16/2018061540 REPUBLIC SERVICES #197 3-0197-0800478FIRE STATION #20 23009 88TH AVE WFIRE STATION #20 23009 88TH AVE W001.000.66.518.30.47.00 162.34PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897PUBLIC WORKS OMC 7110 210TH ST SW001.000.65.518.20.47.00 32.79PUBLIC WORKS OMC 7110 210TH ST SW111.000.68.542.90.47.00 124.60PUBLIC WORKS OMC 7110 210TH ST SW421.000.74.534.80.47.00 124.60PUBLIC WORKS OMC 7110 210TH ST SW423.000.75.535.80.47.10 124.60PUBLIC WORKS OMC 7110 210TH ST SW511.000.77.548.68.47.00 124.60PUBLIC WORKS OMC 7110 210TH ST SW422.000.72.531.90.47.00 124.60FIRE STATION #16 8429 196TH ST SW3-0197-0801132FIRE STATION #16 8429 196TH ST SW001.000.66.518.30.47.00 195.81CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729CLUBHOUSE 6801 N MEADOWDALE RD001.000.66.518.30.47.00 71.95Total :1,085.89232701 8/16/2018064769 ROMAINE ELECTRIC 5-019476UNIT 411- BATTERYUnit 411- Battery511.000.77.548.68.31.10 101.2410.3% Sales Tax511.000.77.548.68.31.10 10.43UNIT 93 - BATTERY5-019503Unit 93 - Battery26Page:5.3.bPacket Pg. 40Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2711:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232701 8/16/2018(Continued)064769 ROMAINE ELECTRIC511.000.77.548.68.31.10 87.9510.3% Sales Tax511.000.77.548.68.31.10 9.06Total :208.68232702 8/16/2018076709 ROSEN, MICHAEL 2CONSULTING SERVICES FOR TOURISM/ECONOMICConsulting services for001.000.61.558.70.41.00 1,000.00CONSULTING SERVICES FOR TOURISM/ECONOMIC3Final invoice for consulting services001.000.61.558.70.41.00 2,000.00Total :3,000.00232703 8/16/2018063306 SHERWIN-WILLIAMS 0124-0PM: PAINTPM: PAINT001.000.64.576.80.31.00 29.8710.3% Sales Tax001.000.64.576.80.31.00 3.08Total :32.95232704 8/16/2018068177 SHRM01469995SHRM RENEWAL - DERRICKANNUAL RENEWAL FOR SHRM MEMBERSHIP -001.000.22.518.10.49.00 189.00Total :189.00232705 8/16/2018076735 SIGNALSCAPE INC 007640INV#007640 - EDMONDS PDINR-F.GSA STARWITNESS FIELD INTERVIEWER512.000.31.518.88.48.00 2,500.00Total :2,500.00232706 8/16/2018065803 SKYHAWKS SPORTS ACADEMY SUMMER SKYHAWSK 6594 6597 6599 6603 SKYHAWKS6594 SKYHAWKS001.000.64.571.25.41.00 993.756597 SKYHAWKS001.000.64.571.25.41.00 1,046.2527Page:5.3.bPacket Pg. 41Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2811:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232706 8/16/2018(Continued)065803 SKYHAWKS SPORTS ACADEMY6599 SKYHAWKS001.000.64.571.25.41.00 1,192.506603 SKYHAWKS001.000.64.571.25.41.00 590.64Total :3,823.14232707 8/16/2018075543 SNO CO PUBLIC DEFENDER ASSOC 2343PUBLIC DEFENDER CONTACT COSTS - JULYJULY PUBLIC DEFENDER COSTS - MONTHLY001.000.39.512.52.41.00 24,039.45Total :24,039.45232708 8/16/2018 066754 SNO CO PUBLIC WORKS I00470200E8CB/E8CD/E8CE.SERVICES THRU 6/30/18E8CB.Services thru 6/30/18112.000.68.542.30.41.00 2,403.31E8CB.Services thru 6/30/18125.000.68.542.30.41.00 4,391.67E8CB.Services thru 6/30/18126.000.68.542.30.41.00 8,766.05E8CD.Services thru 6/30/18421.000.74.542.30.41.00 1,692.60E8CE.Services thru 6/30/18423.200.75.542.30.41.00 946.40Total :18,200.03232709 8/16/2018037375 SNO CO PUD NO 1 2002-0255-4WWTP: 7/6-8/3/18 FLOWMETER 1000541493:7/6-8/3/18 FLOW METER 2400 HIGHWAY 99423.000.76.535.80.47.62 16.60LIFT STATION #10 17526 TALBOT RD / METER2004-9683-4LIFT STATION #10 17526 TALBOT RD /423.000.75.535.80.47.10 60.06CITY PARK RESTROOMS2006-5085-1CITY PARK RESTROOMS001.000.64.576.80.47.00 18.32PARK MAINTENANCE SHOP2006-5164-4PARK MAINTENANCE SHOP28Page:5.3.bPacket Pg. 42Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2911:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232709 8/16/2018(Continued)037375 SNO CO PUD NO 1001.000.64.576.80.47.00 664.91HICKMAN PARK2011-8453-8HICKMAN PARK001.000.64.576.80.47.00 23.93CITY PARK GAZEBO2013-8327-0CITY PARK GAZEBO001.000.64.576.80.47.00 18.32PEDEST CAUTION LIGHT 9110 OLYMPIC VIEW D2014-3123-6PEDEST CAUTION LIGHT 9110 OLYMPIC VIEW111.000.68.542.64.47.00 17.17TRAFFIC LIGHT 21531 HWY 99 / METER 100042014-4175-5TRAFFIC LIGHT 21531 HWY 99 / METER111.000.68.542.63.47.00 155.79CIVIC CENTER PLAYFIELD LIGHTS2014-5305-7CIVIC CENTER PLAYFIELD LIGHTS001.000.64.576.80.47.00 68.00ALDERWOOD INTERIE 6130 168TH ST SW / MET2017-9000-3ALDERWOOD INTERIE 6130 168TH ST SW /421.000.74.534.80.47.00 20.98CITY PARK S RESTROOMS & SHELTER2021-1448-4CITY PARK S RESTROOMS & SHELTER001.000.64.576.80.47.00 126.68TRAFFIC LIGHT 21931 HWY 99 / METER 100042022-8945-0TRAFFIC LIGHT 21931 HWY 99 / METER111.000.68.542.64.47.00 68.88LIFT STATION #5 432 3RD AVE S / METER 102051-8438-5LIFT STATION #5 432 3RD AVE S / METER423.000.75.535.80.47.10 23.86VETERANS PLAZA METER 1000597278221732084VETERANS PLAZA METER 1000597278001.000.64.576.80.47.00 110.49Total :1,393.99232710 8/16/2018 063941 SNO CO SHERIFFS OFFICE I000470005INV#I000470005 CUST#SSH00095 - EDMONDS PSCSO RANGE USE 8 HR @ $58.00 = $464.0029Page:5.3.bPacket Pg. 43Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3011:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232710 8/16/2018(Continued)063941 SNO CO SHERIFFS OFFICE001.000.41.521.40.41.00 464.00SCSO RANGE USAGE 10 HRS @ $58.00 =001.000.41.521.40.41.00 1,160.00SCSO RANGE USAGE 10 HRS @ 58 = $580.00001.000.41.521.40.41.00 580.00Total :2,204.00232711 8/16/2018 072776 SNOHOMISH CONSERVATION DIST 3391E7FG.STORMWATER OUTREACH - YE7FG.Stormwater Outreach - Youth422.000.72.531.90.41.20 -245.00STORM - RAIN GARDEN MAINT3392Storm - Rain Garden Maint422.000.72.531.40.41.00 782.99Total :537.99232712 8/16/2018 006630 SNOHOMISH COUNTY 73094PARKS MAINT 5005 DUMP FEESPARKS MAINT DUMP FEES001.000.64.576.80.47.00 1,523.00CITY HALL DUMP FEES001.000.66.518.30.41.00 40.00CITY HALL DUMP FEES001.000.66.518.30.47.00 29.00ILLEGAL DUMP422.000.72.531.10.49.00 5.00Total :1,597.00232713 8/16/2018038100 SNO-KING STAMP 64093INV#64093 - EDMONDS PDLOCKER MAGNET - BROWN, CEBAN, HAIR,001.000.41.521.22.31.00 18.00MAGMATE 1/2X2.5" MAGNETIC TAGS - BROWN,001.000.41.521.22.31.00 24.00Freight001.000.41.521.22.31.00 3.5010.3% Sales Tax001.000.41.521.22.31.00 4.6930Page:5.3.bPacket Pg. 44Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3111:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :50.19232713 8/16/2018 038100 038100 SNO-KING STAMP232714 8/16/2018 068439 SPECIALTY DOOR SERVICE 49808FS 16 - DOOR REPAIRSFS 16 - Door Repairs001.000.66.518.30.48.00 216.1810.3% Sales Tax001.000.66.518.30.48.00 22.27Total :238.45232715 8/16/2018072319 SUNSET BAY RESORT 2018 BEACH CAMP 2018 BEACH CAMP6459 BEACH CAMP001.000.64.571.22.41.00 4,257.006460 BEACH CAMP001.000.64.571.22.41.00 4,257.006461 BEACH CAMP001.000.64.571.22.41.00 6,424.206462 BEACH CAMP001.000.64.571.22.41.00 8,901.006468 BEACH CAMP001.000.64.571.22.41.00 1,611.006469 BEACH CAMP001.000.64.571.22.41.00 1,611.006716 BEACH CAMP001.000.64.571.22.41.00 2,416.506717 BEACH CAMP001.000.64.571.22.41.00 1,611.006720 BEACH CAMP001.000.64.571.22.41.00 805.506723 BEACH CAMP001.000.64.571.22.41.00 805.506727 BEACH CAMP001.000.64.571.22.41.00 1,611.006731 BEACH CAMP001.000.64.571.22.41.00 805.506733 BEACH CAMP001.000.64.571.22.41.00 805.5031Page:5.3.bPacket Pg. 45Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3211:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232715 8/16/2018(Continued)072319 SUNSET BAY RESORT6735 BEACH CAMP001.000.64.571.22.41.00 805.506736 BEACH CAMP001.000.64.571.22.41.00 1,611.006737 BEACH CAMP001.000.64.571.22.41.00 1,611.00Total :39,949.20232716 8/16/2018 076732 SUPERIOR COURT OF CA - SAC RR-3290COPY FEES 4Z0490499COPY FEES 4Z0490499001.000.23.523.30.49.00 8.50Total :8.50232717 8/16/2018040917 TACOMA SCREW PRODUCTS INC 18209221ROADWAY - SUPPLIESRoadway - Supplies111.000.68.542.31.31.00 769.9010.3% Sales Tax111.000.68.542.31.31.00 79.30Total :849.20232718 8/16/2018075587 THE UPS STORE #6392 00021WWTP: 6/28 & 7/30/18 SHIP CHARGES6/28/18: Ship to McMasters and~423.000.76.535.80.42.00 36.08Total :36.08232719 8/16/2018072649 THE WIDE FORMAT COMPANY 109607LARGE FORMAT BOND PAPERWide format printer paper (36"x500')001.000.62.524.10.31.00 112.00Total :112.00232720 8/16/2018 067865 VERIZON WIRELESS 9811908823C/A 442201730-00001iPad Cell Service Mayor's Office001.000.21.513.10.42.00 35.12Total :35.12232721 8/16/2018065035 WASHINGTON STATE PATROL I19000666INV#I19000666 - ID#EDM301 - EDMONDS PD -32Page:5.3.bPacket Pg. 46Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3311:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232721 8/16/2018(Continued)065035 WASHINGTON STATE PATROLBACKGROUND CHECKS - JULY 2018001.000.237.100 392.00Total :392.00232722 8/16/2018073137 WELCH-LANG, CAROLE 6523 FUN FACTORY 6523 FUN FACTORY INSTRUCTION6523 FUN FACTORY INSTRUCTION001.000.64.571.22.41.00 494.10Total :494.10232723 8/16/2018073552 WELCO SALES LLC 7513COPY PAPERCopy Paper001.000.62.524.10.31.00 61.28UTLITY BILLING - 5000 BILLING PAPER7515Utlity Billing - 5000 Billing Paper421.000.74.534.80.31.00 64.00Utlity Billing - 5000 Billing Paper423.000.75.535.80.31.00 64.00Utlity Billing - 5000 Billing Paper422.000.72.531.90.31.00 64.0010.3% Sales Tax421.000.74.534.80.31.00 6.5910.3% Sales Tax423.000.75.535.80.31.00 6.5910.3% Sales Tax422.000.72.531.90.31.00 6.60Total :273.06232724 8/16/2018075926 WESTERN EXTERMINATOR 1725233PS - MONTHLY MAINT FEESPS - Monthly Maint Fees001.000.66.518.30.48.00 99.0010.3% Sales Tax001.000.66.518.30.48.00 10.20Total :109.20232725 8/16/2018075122 YAKIMA CO DEPT OF CORR 8-8-18EDMONDS PD INMATE HOUSING & MEDS JULY33Page:5.3.bPacket Pg. 47Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3411:22:34AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232725 8/16/2018(Continued)075122 YAKIMA CO DEPT OF CORRJULY INMATE HOUSING~001.000.39.523.60.51.00 2,992.50INMATE MEDS JUNE 2018001.000.39.523.60.31.00 11.54Total :3,004.04Bank total : 414,061.33108 Vouchers for bank code :usbank414,061.33Total vouchers :Vouchers in this report10834Page:5.3.bPacket Pg. 48Attachment: claim cks 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds1 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018062693 US BANK 0091US BANK - JULY - EW10 PRE-PAID JOB POSTINGS AWC001.000.22.518.10.41.40 350.00RECURRING MONTHLY CHARGE FOR JOB001.000.22.518.10.41.40 50.00JOB POSTING- CUSTODIAN - CRAIGSLIST001.000.22.518.10.41.40 45.00JOB POSTING - GYMNASTICS - CRAIGSLIST001.000.22.518.10.41.40 45.00VACUUM AND DRYING MAT - HR SUPPLIES001.000.22.518.10.31.00 34.02ALASKA AIR FLIGHT - NEOGOV CONFERENCE001.000.22.518.10.43.00 171.40FLAMINGO HOTEL - NEOGOV CONFERENCE001.000.22.518.10.43.00 111.23SHUTTLE TO/FROM AIRPORT001.000.22.518.10.43.00 19.80US BANK - JULY - MAH0846SHRM MEMBERSHIP RENEWAL - HARDIE001.000.22.518.10.49.00 209.00INV#1885 08/06/2018 - POLICE #2 - EDMOND1885HOME DEPOT - 24X30 SHELF UNIT, 48X78001.000.41.521.80.35.00 161.50MICROFLEX - FLEET - SHOP SUPPLIES1937Microflex - Fleet - Shop Supplies511.000.77.548.68.31.20 114.27The Home Depot - Unit 100 - Supplies511.000.77.548.68.31.10 65.79Amazon - Unit 628 - Micro Inverter511.000.77.548.68.31.10 99.28Superior Signals - Unit 98 - Cable511.000.77.548.68.31.10 40.80Amazon - Unit 628 - Micro Inverter511.000.77.548.68.31.10 102.341Page:5.3.cPacket Pg. 49Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds2 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANKJacobsen's Marine - Unit M16 - Parts511.000.77.548.68.31.10 20.06Good to Go - Unit 283 - Pass Replenish511.000.77.548.68.48.00 30.00Home Depot - Unit 435 - Supplies511.000.77.548.68.31.10 25.91Amazon - Unit 112 & 113 - Padlocks511.000.77.548.68.31.10 33.06Fisheries Supply - Unit M-16 - Parts511.000.77.548.68.31.10 260.03Amazon - Unit 125 - Replacement511.000.77.548.68.31.10 60.53Jacobesn's Marine - Unit M-16 - Gasket511.000.77.548.68.31.10 11.49INV#2519 08/06/2018 - POLICE #1 - EDMOND2519SHELL GAS - SHELTON, WA FALK/STRUM -001.000.41.521.40.43.00 17.36LITTLE CREEK CASINO - SHELTON, WA -001.000.41.521.40.43.00 204.60LITTLE CREEK CASINO - SHELTON, WA001.000.41.521.40.43.00 204.60FEDEX - 772673604068 - WSP 18-17082,001.000.41.521.10.42.00 16.97FEDEX - 772729727311 - WSP 18-19067,001.000.41.521.10.42.00 16.82FEDEX - 772818853486 - WSP 18-19615,001.000.41.521.10.42.00 16.97INV#3048 08/06/2018 - THOMPSON - EDMONDS3048LEMAY MOBIL SHREDDING 06/27/2018 CONF001.000.41.521.10.41.00 14.49WA ST. FERRIES WEB SALE 14 TICKETS @001.000.41.521.40.43.00 112.00STERICYCLE - 06/01/2018001.000.41.521.80.41.00 10.362Page:5.3.cPacket Pg. 50Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds3 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANKAMAZON - THORFIRE C8S FLASHLIGHT 900001.000.41.521.21.35.00 183.75LINE 2 EMS - FIREFIGHTER SHOVE KNIFE001.000.41.521.22.31.00 96.75BLUE ALPHA GEAR - BAG-2215 MOLLE BELT001.000.41.521.23.24.00 139.97WAPRO - JULY 2018 - M. BROMAN001.000.41.521.40.49.00 50.00ENVELOPE SUPERSTORE - 50111 - 1K001.000.41.521.80.31.00 164.73NOISEFIGHTERS - PL100 3M PELTOR MOUNT001.000.41.521.23.31.00 43.47EDMONDS EYECARE ASSOCIATES - COLOR001.000.41.521.10.41.00 78.00INV#3314 08/06/2018 - LAWLESS - EDMONDS3314BUSHNESLL MO CHARGE DATE ON TRAIL -001.000.41.521.22.42.00 9.99EXPEDIA - DETROIT TO SEA, SEA TO001.000.41.521.10.41.00 781.40HOME DEPOT - RIGID SHOP VAC - 12 GALLON001.000.41.521.22.35.00 65.97BEST BUY - LYNNWOOD - CANON VIXIA HF001.000.41.521.21.35.00 275.99FULLY.COM - ESI - GAS SPRING DUAL001.000.41.521.10.35.00 379.20OFFICE SUPPLY.COM BOSTR150 - STANLEY628.000.41.521.23.31.00 166.55FRONTIER PRECISION - STORM - HANDHELD3355Frontier Precision - Storm - Handheld422.000.72.531.40.48.00 1,243.74AMAZON - SEWER - KNEEPADS3535Amazon - Sewer - Kneepads423.000.75.535.80.31.00 169.92Amazon - Recycle - Compostable Bags3Page:5.3.cPacket Pg. 51Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds4 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANK421.000.74.537.90.49.00 87.90Knox - PW - FD Required Lockbox001.000.66.518.30.31.00 387.15AWWA - Hand Books421.000.74.534.80.49.00 589.57US BANK CITY COUNCIL VISA - NEW ACCOUNT4474SnoCo Cities Dinner reservation for CM001.000.11.511.60.43.00 70.00AMAZON - FAC MAINT - VACUUM4519Amazon - Fac Maint - Vacuum001.000.66.518.30.35.00 220.59US BANK CITY COUNCIL VISA - LAST STATEME4579Three City Council attending SnoCo001.000.11.511.60.43.00 105.004675 PARKS CREDIT CARD4675ZORO: WIPES001.000.64.571.27.31.00 198.78AMAZON: LABELS, PAPER, CALENDAR,001.000.64.571.21.31.00 64.62AMAZON: GRAFITI WIPES001.000.64.576.80.31.00 132.35AMAZON: SPRAYER001.000.64.576.80.31.00 262.50ORIENTAL TRADING: SUPPLIES GYMNASTICS001.000.64.571.28.31.00 181.20AMAZON: BUCKET001.000.64.576.81.31.00 55.03CEMETERY: CANOPIES130.000.64.536.50.31.00 439.98AMAZON: PENS001.000.64.571.21.31.00 7.93AMAZON: PENS001.000.64.571.22.31.00 8.584Page:5.3.cPacket Pg. 52Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds5 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANK117.100.64.573.20.31.00 4.37001.000.64.571.22.31.00 28.55AMAZON: PAPER001.000.64.571.21.31.00 40.79YMCA: SWIM CAMPERS001.000.64.571.28.49.00 148.00AMAZON: CARD STOCK001.000.64.571.21.31.00 18.63AMAZON: PRESCHOOL SUPPLIES, CROWNS,001.000.64.571.29.31.00 32.61FASTSIGNS: LABEL PRINTING001.000.64.576.80.41.00 55.15AMAZON: IPAD CASE & BAG FOR RANGER IPAD001.000.64.571.23.31.00 60.65AMAZON: LAMINATING POUCHES001.000.64.571.23.31.00 16.53DISCOUNT SCHOOL SUPPLIES: PRESCHOOL001.000.64.571.29.31.00 91.52ISSUU: JULY CRAZE HOSTING001.000.64.571.22.49.00 39.00QDOBA: WELLNESS EVENT FOOD MOVIE NIGHT001.000.22.518.10.31.10 1,140.48AMAZON: POST ITS, LAMINATION CARRIER001.000.64.571.22.31.00 26.62AMAZON: CHAIR TOTE001.000.64.571.22.31.00 206.25AMAZON: LABELS, POUCHES001.000.64.571.23.31.00 14.71AMAZON: LABELS, POUCHES001.000.64.571.29.31.00 33.07PETCO: ACTVTD CARBON PELLETS FOR001.000.64.571.23.31.00 17.59AMAZON: SUPPLIES GYMNASTICS CAMPS5Page:5.3.cPacket Pg. 53Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds6 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANK001.000.64.571.28.31.00 67.44AMAZON: BRUSH001.000.64.576.80.31.00 145.26YMCA: SWIMMING CAMPERS001.000.64.571.28.49.00 150.00AMAZON: SUPPLIES GYMNASTICS CAMPS,001.000.64.571.28.31.00 49.51AMAZON: PM: DEGREASER001.000.64.576.80.31.00 31.93INV#4787 08/06/2018 - DAWSON - EDMONDS P4787AMAZON - PLAYMONSTER, WILD KRATTS RACE001.000.39.565.40.41.00 99.13AMAZON - GOOD DOG, MONOPOLY, KID O A TO001.000.39.565.40.41.00 186.12AMAZON - FAT BRAIN TOYS, THE SINGABLE001.000.39.565.40.41.00 85.41AMAZON - AQUAPLAY LOCK BOX PLAYSET,001.000.39.565.40.41.00 84.92AMAZON - FLYING HIGH, CHIEF FOR A DAY,001.000.39.565.40.41.00 13.25DSD-VISA VARIOUS4929Amazon Marketplace: Supplies-bookend001.000.62.524.10.31.00 9.18Amazon: Misc office supplies001.000.62.524.10.31.00 28.70Click2Mail: Advertising (STF201800014)001.000.62.558.60.41.40 165.85RECORDING, TECHSMITH, AMAZON, NOTARY5593SNOHOMISH COUNTY RECORDING - CRITICAL001.000.25.514.30.49.00 103.00SNOHOMISH COUNTY RECORDING - SHORT PLAT001.000.25.514.30.49.00 187.50NAGARA - WEBINAR SUSAN QUAN001.000.25.514.30.49.00 19.006Page:5.3.cPacket Pg. 54Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds7 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANKTECHSMITH - SOFTWARE FOR TRAINING VIDEOS001.000.25.514.30.31.00 223.97AMAZON - COMPUTER HEADSET001.000.25.514.30.31.00 25.36SNOHOMISH COUNTY RECORDING OF LIENS421.000.74.534.80.49.00 95.00SNOHOMISH COUNTY RECORDING OF LIENS423.000.75.535.80.49.00 95.00AMAZON - BAND AIDS001.000.25.514.30.31.00 30.78AMAZON - PROJECT FOLDERS001.000.25.514.30.31.00 76.80NOTARY - APPLICATION AND BOND FOR001.000.25.514.30.49.00 135.15OFFICESPACE WEBSITE LISTING, COMPOSTIBLE59231000 compostible drinking cups for001.000.61.557.20.31.00 91.87OfficeSpace website listing for July001.000.61.558.70.41.00 100.006254 PARKS CR CARD6254UPLIFT: DESK HITE001.000.64.571.21.35.00 812.00SEATTLE: PARKING HITE WSDOT MEETING001.000.64.571.21.49.00 4.25U PARK: PARKING EBB TIDE DEPOS HITE001.000.64.571.21.49.00 12.26HOPE-VISA7000Parking-Hope (Snohomish County Park001.000.62.524.10.43.00 6.00Parking-Hope (Watermark Garage)001.000.62.524.10.43.00 3.00ENG CREDIT CARD JULY 20188017iPad Case and Screen Protector001.000.67.518.21.49.00 98.457Page:5.3.cPacket Pg. 55Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds8 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANKMonitor Stands001.000.67.518.21.49.00 28.66Hauss PE License Renewal001.000.67.518.21.49.00 116.002 - Measuring Wheels001.000.67.518.21.49.00 62.3222 - Hard Hats001.000.67.518.21.49.00 366.221 - Safety Vest001.000.67.518.21.49.00 44.065 - Safety Vest001.000.67.518.21.49.00 220.30Johnson - Qualified MS4 Stormwater001.000.67.518.21.49.00 750.006 - First Aid Kits~001.000.67.518.21.49.00 277.23Powerblade II Inch Engineer Tape Measure001.000.67.518.21.49.00 100.323 - Heavy Duty Handle Magnet001.000.67.518.21.49.00 123.48E7FG.Water Sampling Jars422.000.72.531.90.41.20 177.44DSD-VISA VARIOUS8083Adobe-BShipley001.000.62.524.10.41.00 55.14Amazon.com - Office Supplies (batteries)001.000.62.524.10.31.00 30.86Click2Mail-Advertising112.000.68.542.30.41.00 184.59PayPal-WA Assoc Permit Tech Dues001.000.62.524.10.49.00 35.00Amazon Market Place-Anti Fatigue Mats001.000.62.524.10.35.00 145.53Amazon-Book (SHope)8Page:5.3.cPacket Pg. 56Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds9 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANK001.000.62.524.10.49.00 40.88Click2Mail-AdvertisingPLN20180014001.000.62.558.60.41.40 207.82Amazon-Office Supplies (Bookend001.000.62.524.10.31.00 9.68Amazon-Office Supplies001.000.62.524.10.31.00 35.87Amazon-LED Monitor001.000.62.558.60.35.00 639.40Click2Mail-Advertising (STF20180021)001.000.62.558.60.41.00 192.86Amazon-Misc Kitchen Supplies001.000.62.524.10.31.00 16.49AMAZON BOOKEND SUPPORTS NOT DELIVERED8083Amazon-Office Supplies (Bookend001.000.62.524.10.31.00 -9.68INV#9821 - 08/06/2018 - GREENMUN - EDMON9821Streamlight Rechargeable Flashlight001.000.41.521.22.35.00 141.82Proformance - Taser X26P 3 ea @001.000.41.521.40.35.00 3,880.96AMAZON - 12 V ADAPTER FOR POCKETJET001.000.41.521.40.31.00 37.12AMAZON - USB DRIVE (128GB) 2 EA @ 39.99001.000.41.521.40.31.00 88.22GALLS 4 EA TICKET HOLDERS METAL @001.000.41.521.22.35.00 549.12AMAZON 3 EA CF31 TOUCHBOOK CAR ADAPTERS001.000.41.521.22.31.00 82.68BATTERYMART - XTS3000 RADIO BATTERIES 4001.000.41.521.22.31.00 453.86TRANSUNION - BILLING STATEMENT ~001.000.41.521.40.41.00 27.58INV#9821 - 08/06/2018 - GREENMUN - EDMON98219Page:5.3.cPacket Pg. 57Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire 08/16/2018Voucher ListCity of Edmonds10 1:02:13PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount8162018 8/16/2018(Continued)062693 US BANKCREDIT MEMO - LITTLE CREEK CASINO -001.000.41.521.40.43.00 -204.60BID/ED! ADVERTISING, PRINTING, DOMAIN REBID-1687/0907BID/Ed! printing of member brochures140.000.61.558.70.41.00 28.40BID/Ed! Domain renewals140.000.61.558.70.49.00 33.10BID/Ed! Advertising on Facebook140.000.61.558.70.41.40 22.38BID/Ed! 700 printing window stickers140.000.61.558.70.41.00 241.00Total :23,778.01Bank total : 23,778.011 Vouchers for bank code :usbank23,778.01Total vouchers :Vouchers in this report110Page:5.3.cPacket Pg. 58Attachment: wire 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 174th St. & 71st Ave Storm Improvements c521 E8FB STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STM 2018 Lorian Woods Study s018 E8FA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC Revised 8/16/2018 5.3.d Packet Pg. 59 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR 2019 Sewerline Replacement Project c516 E8GA WTR 2019 Waterline Replacement c498 E7JA STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA Revised 8/16/2018 5.3.d Packet Pg. 60 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 8/16/2018 5.3.d Packet Pg. 61 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring Revised 8/16/2018 5.3.d Packet Pg. 62 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project Revised 8/16/2018 5.3.d Packet Pg. 63 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71st Ave Storm Improvements SWR E8GA c516 2019 Sewerline Replacement Project PM E8MA c282 Fourth Avenue Cultural Corridor Revised 8/16/2018 5.3.d Packet Pg. 64 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept Revised 8/16/2018 5.3.d Packet Pg. 65 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement SWR E8GA c516 2019 Sewerline Replacement Project STM E8FB c521 174th St. & 71st Ave Storm Improvements STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program Revised 8/16/2018 5.3.d Packet Pg. 66 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update STM E8FA s018 2018 Lorian Woods Study Revised 8/16/2018 5.3.d Packet Pg. 67 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 174th St. & 71st Ave Storm Improvements c521 E8FB STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 2018 Lorian Woods Study s018 E8FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 8/16/2018 5.3.d Packet Pg. 68 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA Revised 8/16/2018 5.3.d Packet Pg. 69 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 E8GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 8/16/2018 5.3.d Packet Pg. 70 Attachment: FrequentlyUsedProjNumbers 08-16-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.) Payroll Earnings Summary ReportCity of EdmondsPay Period: 876 (08/01/2018 to 08/15/2018)Hours AmountHour Type Hour Class DescriptionEducational Pay CorrectionREGULAR HOURS-ed20.00 -156.28NO PAY LEAVEABSENT1119.75 0.00SICK LEAVESICK121380.25 13,910.20VACATIONVACATION1221,670.75 67,799.59HOLIDAY HOURSHOLIDAY12394.00 3,695.99FLOATER HOLIDAYHOLIDAY12426.00 831.57COMPENSATORY TIMECOMP HOURS125212.00 8,124.87Holiday Compensation UsedCOMP HOURS13078.75 2,672.69MILITARY LEAVEMILITARY13124.00 1,121.00Kelly Day UsedREGULAR HOURS15072.00 2,970.28FLOATER HOLIDAY BUY BACKHOLIDAY1548.00 257.13COMPTIME AUTO PAYCOMP HOURS155109.55 4,894.08SICK LEAVE PAYOFFSICK15767.63 2,173.59VACATION PAYOFFVACATION158316.48 10,172.24MANAGEMENT LEAVEVACATION16012.00 789.94REGULAR HOURSREGULAR HOURS19017,460.45 634,897.32ADMINISTRATIVE LEAVEREGULAR HOURS195249.00 8,770.54OVERTIME-STRAIGHTOVERTIME HOURS21042.75 1,357.17WATER WATCH STANDBYOVERTIME HOURS21560.00 3,042.80STANDBY TREATMENT PLANTMISCELLANEOUS21614.00 1,389.28OVERTIME 1.5OVERTIME HOURS220419.50 27,883.59OVERTIME-DOUBLEOVERTIME HOURS2255.00 284.91MISC PAYMISCELLANEOUS4000.00 350.00WORKING OUT OF CLASSMISCELLANEOUS4100.00 62.40SHIFT DIFFERENTIALSHIFT DIFFERENTIAL4110.00 1,098.25ACCRUED COMPCOMP HOURS60295.50 0.00ACCRUED COMP TIMECOMP HOURS604130.00 0.00ACCRUED COMP TIMECOMP HOURS6067.00 0.00ACCREDITATION PAYMISCELLANEOUSacc0.00 104.44ACCRED/POLICE SUPPORTMISCELLANEOUSacs0.00 151.43BOC II CertificationMISCELLANEOUSboc0.00 86.48Collision ReconstructionistMISCELLANEOUScolre0.00 114.63TRAINING CORPORALMISCELLANEOUScpl0.00 156.9408/16/2018Page 1 of 25.3.ePacket Pg. 71Attachment: payroll summary 08-20-18 (Approval of claim, payroll and benefit checks, direct deposit and Payroll Earnings Summary ReportCity of EdmondsPay Period: 876 (08/01/2018 to 08/15/2018)Hours AmountHour Type Hour Class DescriptionCERTIFICATION III PAYMISCELLANEOUScrt0.00 554.28DETECTIVE PAYMISCELLANEOUSdet0.00 108.48Detective 4%MISCELLANEOUSdet40.00 904.74EDUCATION PAY 2%EDUCATION PAYed10.00 702.76EDUCATION PAY 4%EDUCATION PAYed20.00 809.30EDUCATION PAY 6%EDUCATION PAYed30.00 5,011.23FAMILY MEDICAL/NON PAIDABSENTfmla10.25 0.00FAMILY MEDICAL/SICKSICKfmls80.75 3,302.19K-9 PAYMISCELLANEOUSk90.00 206.94LONGEVITY PAY 2%LONGEVITYlg10.00 677.13LONGEVITY 5.5%LONGEVITYlg100.00 144.57LONGEVITY PAY 2.5%LONGEVITYlg110.00 995.24Longevity 9%LONGEVITYlg120.00 5,269.06Longevity 7%LONGEVITYlg130.00 2,197.17Longevity 5%LONGEVITYlg140.00 1,280.98LONGEVITY 7.5%LONGEVITYlg150.00 372.38Longevity 1%LONGEVITYlg40.00 364.75Longevity 3%LONGEVITYlg50.00 433.92Longevity .5%LONGEVITYlg60.00 293.59Longevity 1.5%LONGEVITYlg70.00 612.46Medical Leave SickSICKmels88.00 2,150.50MOTORCYCLE PAYMISCELLANEOUSmtc0.00 216.96Public Disclosure SpecialistMISCELLANEOUSpds0.00 99.30PHYSICAL FITNESS PAYMISCELLANEOUSphy0.00 2,149.37PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof0.00 169.24SPECIAL DUTY PAY 5%MISCELLANEOUSsdp0.00 279.29ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt0.00 169.24STREET CRIMESMISCELLANEOUSstr0.00 458.52TRAFFICMISCELLANEOUStraf0.00 338.69Total Net Pay: $564,305.20$829,279.3521,743.3608/16/2018Page 2 of 25.3.ePacket Pg. 72Attachment: payroll summary 08-20-18 (Approval of claim, payroll and benefit checks, direct deposit and Benefit Checks Summary ReportCity of EdmondsPay Period: 876 - 08/01/2018 to 08/15/2018Bank: usbank - US Bank Direct Deposit Check Amt Name Payee # Date Check #63405 08/20/2018 epoa2 EPOA-POLICE5,194.00 0.0063406 08/20/2018 epoa3 EPOA-POLICE SUPPORT557.75 0.0063407 08/20/2018 flex NAVIA BENEFIT SOLUTIONS2,006.68 0.0063408 08/20/2018 teams TEAMSTERS LOCAL 7634,623.00 0.0063409 08/20/2018 icma VANTAGE TRANSFER AGENTS 304884 3,833.20 0.0016,214.630.00Bank: wire - US BANK Direct Deposit Check Amt Name Payee # Date Check #2755 08/20/2018 awc AWC315,975.63 0.002757 08/20/2018 edm CITY OF EDMONDS110.00 0.002759 08/20/2018 wadc WASHINGTON STATE TREASURER26,369.95 0.002760 08/20/2018 us US BANK101,354.83 0.002761 08/20/2018 mebt WTRISC FBO #N3177B1101,316.25 0.002764 08/20/2018 pb NATIONWIDE RETIREMENT SOLUTION 6,742.44 0.002765 08/20/2018 oe OFFICE OF SUPPORT ENFORCEMENT628.50 0.00552,497.600.00568,712.230.00Grand Totals:Page 1 of 18/16/20185.3.fPacket Pg. 73Attachment: payroll benefit 08-20-18 (Approval of claim, payroll and benefit checks, direct deposit and City Council Agenda Item Meeting Date: 08/21/2018 Acknowledge receipt of a Claim for Damages by Mary Ellin Block (amount undetermined). Staff Lead: City Clerk's Office Department: City Clerk's Office Preparer: Nicholas Falk Background/History n/a Staff Recommendation Acknowledge receipt of a Claim for Damages by Mary Ellin Block by minute entry. Narrative Mary Ellin Block 20209 87th Ave W Edmonds, WA 98026 (amount undetermined) Attachments: 20180813 - Block Claim for Damages 5.4 Packet Pg. 74 5.4.a Packet Pg. 75 Attachment: 20180813 - Block Claim for Damages (Claim for Damages) 5.4.a Packet Pg. 76 Attachment: 20180813 - Block Claim for Damages (Claim for Damages) 5.4.a Packet Pg. 77 Attachment: 20180813 - Block Claim for Damages (Claim for Damages) 5.4.a Packet Pg. 78 Attachment: 20180813 - Block Claim for Damages (Claim for Damages) City Council Agenda Item Meeting Date: 08/21/2018 Employee agreement Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History Steve Leonard's employment with the City ended in August 2018. Staff is proposing this separation agreement to finalize the terms of his separation. Staff Recommendation By approving this agenda memo, the City Council would be approving the separation agreement including compensation in the amount of approximately $1,497.68, and authorizing the Mayor to execute the same. Narrative Steve Leonard's employment with the City ended in August 2018. Staff is proposing this separation agreement to finalize the terms of his separation. 5.5 Packet Pg. 79 City Council Agenda Item Meeting Date: 08/21/2018 Interlocal Agreement between Edmonds and Mountlake Terrace for the installation of an adaptive traffic signal control system along 220th Street from 76th Ave to I-5 Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On August 14, 2018, this item was presented to the Parks and Public Works Committee and it was forwarded to the August 21st consent agenda for approval. Staff Recommendation Authorize the Mayor to sign the ILA with Mountlake Terrace. Narrative As part of this project, an adaptive traffic signal control system will be installed along 220th St. from 76th Ave to the I-5 off ramp. The Average Daily Traffic in both directions of this east-west congested corridor is approximately 27,000 vehicles per day. The project limits consists of two WSDOT intersections, three Mountlake Terrace intersections, and one Edmonds intersections (76th Ave). The adaptive system will improve travel time for vehicles using 220th St. between I-5 and 76th Ave. A Highway Safety Improvement Program (HSIP) grant was secured to fund this project, funding 100% of the design phase and 90% of the construction phase. Each City is responsible for 10% of the construction cost for its respective portion. Because 1 out of 6 intersections is in Edmonds, the City will pay 17% of the total cost not paid by the HSIP grant and Mountlake Terrace/WSDOT will cover the remaining 83%. Any costs related to change orders following execution of the Mountlake Terrace construction contract for this project will be the responsibility of the jurisdiction in which the change order scope of work is located. The design is completed and construction is scheduled to begin this fall. The agreement is approved to form by the City Attorney. Attachments: Interlocal Agreement 5.6 Packet Pg. 80 INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 1 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM ALONG 220TH ST. SW This INTERLOCAL AGREEMENT (the “Agreement”) is made and entered into this ____ day of , 2018, by and between the CITY OF MOUNTLAKE TERRACE, a Washington municipal corporation (“Mountlake Terrace”), and the CITY OF EDMONDS, a Washington municipal corporation (“Edmonds”) (collectively, the “Parties”). RECITALS A. Mountlake Terrace, in partnership with Edmonds (the “Project Participants”), have a joint project to install an Adaptive Traffic Signal Control system along the 220th Street SW Corridor from the I-5 Northbound off-ramps to 76th Ave. W., hereinafter the “Project”, and as shown in Exhibit A to this Agreement. B. The adaptive system will benefit commuters, residents, and transit with measurable improvement by reducing corridor travel times and providing an equitable level of service distribution at each intersection. The system will allow the intersections to be operated as a complete corridor during peak travel times to manage traffic clusters and maximize the number of vehicles that can get through each intersection in each cycle, thereby reducing stopping and delay. The result will be substantially reduced corridor travel times along this east-west corridor and an improved level of service. C. The Project will consist of replacing existing signal software with new adaptive signal software; replacing or adding new equipment and communication pathways as needed; and purchasing / installing new detection equipment at certain intersections. Further, the Project will also provide the Parties the ability to view the adaptive signal operations in real time from each party’s traffic management center. The Project will be completed in two stages, with Stage One being Project Engineering/Design (PE) and Stage Two being Project Construction/Deployment (CN). Stage One is anticipated to be completed in the middle of 2018 and Stage Two in the end of 2018. D. The Project Area consists of one (1) intersection in Edmonds (76th Ave. W), three (3) intersections in Mountlake Terrace (64th Ave. W, 66th Ave. W, and 70th Ave. W), and two (2) Washington State Department of Transportation (WSDOT) intersections (I-5 off ramps). Exhibit A of this Agreement identifies the intersections included as part of this Project, and shall be called the “City Project Area”. E. Mountlake Terrace, on behalf of all the Project Participants, applied for and received a Federal Surface Transportation Program (Highway Safety Improvement Program – HSIP) grant that will fully fund the costs associated with designing and constructing the Project. 5.6.a Packet Pg. 81 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 2 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM F. The Project is estimated to cost $725,750. One hundred percent (100%) of the design phase is grant reimbursable since the funds were obligated prior to August 31, 2016. For any construction costs not fully paid by the HSIP grant, each City will be responsible for ten percent (10%) of the secured grant funding for its respective portion. The Edmonds portion will cover seventeen percent (17%) of the total cost not paid by the HSIP grant (1 out of 6 intersections) and Mountlake Terrace the remaining eighty-three percent (83%) not paid by the HSIP grant. Mountlake Terrace’s portion may be subsequently reduced should a separate Interlocal Agreement between Mountlake Terrace and the WSDOT be executed. Based on the total cost of the Project, including the lowest bid and construction services costs, each City will be responsible for covering the funding shortfall based on the percentages listed above (if applicable). G. Any costs related to change orders following execution of the Mountlake Terrace construction contract for this project will be the responsibility of the jurisdiction in which the change order scope of work is located. H. Mountlake Terrace and Edmonds agree that it will be more efficient and mutually beneficial for both cities to work cooperatively together and for Mountlake Terrace to be the lead jurisdiction responsible for the overall planning, design and deployment of the Project. AGREEMENT NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Mountlake Terrace and Edmonds agree as follows: 1. Requirements of Interlocal Cooperation Act 1.1 Purpose of Agreement. This Agreement is authorized by and entered into pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW. The purpose and intent of this Agreement is for Mountlake Terrace and Edmonds to work together efficiently and effectively to accomplish the Project. 1.2 No Separate Entity Necessary. The parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. 1.3 Ownership of Property. Except as expressly provided to the contrary in this Agreement or by separate agreement, any real or personal property acquired and/or installed pursuant to the performance of this Agreement shall be owned and maintained by the Project Participant in whose right-of-way or geographical boundaries that said real or personal property is located, and no other Project Participant shall have any interest therein. 1.4 Administrators. Each party to this Agreement shall designate an individual (an “Administrator”), who may be designated by title or position, to oversee and administer 5.6.a Packet Pg. 82 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 3 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM such party’s participation in this Agreement. The Parties’ initial Administrators shall be the following individuals: Edmonds Initial Administrator Bertrand Hauss Transportation Engineer City of Edmonds 121 5th Ave. N Edmonds, WA 98020 425-771-0220 bertrand.hauss@edmondswa.gov Mountlake Terrace Initial Administrator Marc Seferian Traffic Engineer City of Mountlake Terrace 6100 219th St SW, Suite 200 Mountlake Terrace, WA 98043 425-744-6265 mseferian@ci.mlt.wa.us Either party may change its Administrator at any time by delivering written notice of such party’s new Administrator to the other party. 2. Effective Date and Duration As provided by RCW 39.34.040, this Agreement shall not take effect unless and until it has been duly executed by both Parties. This Agreement shall remain in effect until all obligations of the Parties are discharged, unless earlier terminated pursuant to the provisions of Section 11 below. 3. Mountlake Terrace Responsibilities 3.1 Lead Jurisdiction. Mountlake Terrace shall serve as the lead jurisdiction responsible for the overall planning, design and deployment of the Project. 3.2 Engineering and Design Services. Mountlake Terrace, in compliance with the WSDOT Local Agency Design Manual and FHWA requirements, shall provide Edmonds with the following engineering and design services for those portions of the Project located in the tthe City of Edmonds: a Systems Engineering Analysis Worksheet including the Concept of Operation document, the System Requirements, a Verification Plan, a Validation Plan and a Procurement Plan prepared by the City of Lynnwood (“Engineering and Design Services”) which included and addressed later expansion of Lynnwood’s adaptive signal system to both Mountlake Terrace and Edmonds facilities. Edmonds and Mountlake Terrace will meet as needed to implement and execute the Systems Engineering Analysis Worksheet. Mountlake Terrace shall segregate the costs of the Design Services from the total costs described in Section 5.2 below. 3.3 Construction Services. Mountlake Terrace shall provide project construction and deployment services (“Construction Services”) to Edmonds for those portions of the Project located in the City of Edmonds. Mountlake Terrace shall segregate the costs of the Construction Services from the total costs of constructing the entire Project in the manner described in Section 5.2 below. 5.6.a Packet Pg. 83 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 4 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM 3.4 Invoicing. Since the funds for the Design Phase were obligated prior to August 31, 2016, one hundred percent (100%) of the costs for that phase are grant reimbursable. Edmonds and Mountlake Terrace will be responsible for ten percent (10%) of the secured grant funds for their respective construction costs if the funds are obligated after January 31, 2018. Based on the lowest bid, each party may be responsible for covering the funding shortfall based on the percentages listed above (if applicable). Mountlake Terrace (as the lead agency) will be in charge of all grant reimbursements. 3.5 Quality of Services. Mountlake Terrace services provided under this Agreement shall be of good quality, consistent with appropriate and accepted industry standards. 3.6 Independent Contractor. Mountlake Terrace will perform its obligations under this Agreement as an independent contractor and not as an agent, employee, or servant of Edmonds. Mountlake Terrace has the express right to direct and control Mountlake Terrace’s activities in providing the agreed services in accordance with the specifications set out in this Agreement. Edmonds shall only have the right to ensure performance. 3.7 Sub-Contracting. Mountlake Terrace, in its sole discretion, may hire one or more contractors/consultants and/or sub-contractors/sub-consultants to perform some or all of the services. 3. 8 Detection Equipment. The Project contractor will be responsible for purchasing and installing any detection equipment at intersections identified in Exhibit B. 4. Edmonds Responsibilities 4.1 Document Review and Cooperation. Edmonds shall provide its comments within two (2) weeks for all key deliverables listed in Section 3.2 and Section 3.3. Edmonds shall make its personnel, including but not limited to its Department staff, available to Mountlake Terrace at reasonable times and upon reasonable advance notice, for purposes of facilitating Mountlake Terrace’s performance of the Engineering and Design Services and the Construction Services. 4.2 Grant of Access. Edmonds grants to Mountlake Terrace, for the purpose of performing its obligations under this Agreement, permission and right-of-entry on, over, under, above and through those Edmonds rights-of-way and WSDOT rights-of-way that Edmonds is responsible for maintaining that are necessary or convenient, in the reasonable judgment of the Mountlake Terrace engineer, for Mountlake Terrace to access in performing the Services. 4.3 Detection Equipment. Detection equipment will be included as part of this Project at the intersections identified in Exhibit B. 5. Payment by Edmonds 5.1 Design Costs. Because design funds were obligated prior to August 31, 2016, one hundred percent (100%) of the design costs are grant reimbursable. 5.6.a Packet Pg. 84 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 5 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM 5.2 Construction Costs. Construction costs will be based on one of the scenarios identified below. Mountlake Terrace will be responsible for all invoices and grant reimbursement paperwork. 5.2.1 In the event that: (a) construction funds are obligated; (b) no local matching funds are required; and (c) actual construction costs are less than the grant award, Mountlake Terrace will be responsible for all costs; 5.2.1 In the event that: (a) construction funds are obligated; and either (b) local matching funds are required; or (c) actual construction costs are greater than the grant award, Edmonds will be responsible for seventeen percent (17%) of the costs that are not grant reimbursable to complete (1) out of the (6) Project intersections (17% of any local funds necessary to complete construction) and Mountlake Terrace will be responsible for the remaining eighty-three percent (83%) less any subsequent reductions associated with a separate Interlocal Agreement between Mountlake Terrace and the WSDOT. 5.3 Unless Edmonds delivers written notice to Mountlake Terrace disputing the amount of a particular invoice within ten (10) business days of receipt, Edmonds shall make payment on all invoices submitted by Mountlake Terrace within thirty (30) days following receipt by Edmonds of said invoices. In the event of a disputed invoice, Edmonds shall pay the amounts that are undisputed within thirty (30) days following receipt by Edmonds of said invoice. Timely payment of an invoice shall not constitute acceptance by Edmonds of the Services at issue. Instead, Edmonds’ acceptance of Services shall be governed by Section 6, below. 6. Review, Inspection and Acceptance of Services Edmonds shall have the right to review and approve the Engineering and Design Services and the Construction Services. Edmonds shall provide its comments within two (2) weeks for all Engineering and Design Services and the Construction Services. Such review and approval shall occur as outlined in the publication titled “Systems Engineering for Intelligent Transportation Systems by the US Department of Transportation, Federal Highway Administration and Federal Transit Administration,” dated January 2007 and as amended. 7. Indemnification/Hold Harmless 7.1 Mountlake Terrace’s Indemnification of Edmonds. Mountlake Terrace shall indemnify, defend and hold Edmonds harmless from and against all liabilities, suits, losses, costs, damages, claims, expenses, penalties or charges, including, without limitation, reasonable attorneys’ fees and disbursements, that Edmonds may incur or pay out by reason of: (i) any accidents, damages or injuries to persons or property occurring in, on, about or around the Edmonds’ Project Area due to or arising out of Mountlake Terrace’s performance of Services pursuant to this Agreement, but only to the extent such accidents, damages or injuries are due to any negligent or wrongful act or omission of Mountlake Terrace; or (ii) any breach or Default (as such term is defined in Section 10.1 below) by Mountlake Terrace under this Agreement. 5.6.a Packet Pg. 85 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 6 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM 7.2 Edmonds’ Indemnification of Mountlake Terrace. Edmonds shall indemnify, defend and hold Mountlake Terrace harmless from and against all liabilities, suits, losses, costs, damages, claims, expenses, penalties or charges, including, without limitation, reasonable attorneys’ fees and disbursements, that Mountlake Terrace may incur or pay out by reason of: (i) any accidents, damages or injuries to persons or property occurring in, on or around Edmonds’ Project Area during the term of this Agreement, but only to the extent the same are caused by any negligent or wrongful act of Edmonds; or (ii) any breach or Default (as such term is defined in Section 10.1 below) of Edmonds under this Agreement. 7.3 Waiver of Immunity Under Industrial Insurance Act. The indemnification provisions of Sections 7.1 and 7.2 above are specifically intended to constitute a waiver of each party’s immunity under Washington’s Industrial Insurance Act, Title 51 RCW, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor’s employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. 7.4 Survival. The provisions of this Section 7 shall survive the expiration or earlier termination of this Agreement. 8. Insurance Each party shall maintain its own insurance, self-insurance, and/or self-insurance through a pooling organization for its liabilities for damage to property and/or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of insurance, self-insurance and/or self-insurance through a pooling organization, or lack thereof, shall not limit the liability of the indemnifying part to the indemnified party(s). 9. Compliance with Laws In the performance of its obligations under this Agreement, each party shall comply with all applicable federal, state, and local laws, rules and regulations. 10. Default and Remedies 10.1 Default. If either Mountlake Terrace or Edmonds fails to perform any act or obligation required to be performed by it hereunder, the other party shall deliver written notice of such failure to the non-performing party. The non-performing party shall have thirty (30) days after its receipt of such notice in which to correct its failure to perform the act or obligation at issue, after which time it shall be in default (“Default”) under this Agreement; provided, however, that if the non-performance is of a type that could not reasonably be cured within said thirty (30) day period, then the non-performing party shall not be in Default if it commences cure within said thirty (30) day period and thereafter diligently pursues cure to completion. 5.6.a Packet Pg. 86 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 7 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM 10.2 Remedies. In the event of a party’s Default under this Agreement, then after giving notice and an opportunity to cure pursuant to Section 10.1 above, the non- Defaulting party shall have the right to exercise any or all rights and remedies available to it in law or equity. 11. Termination 11.1 Lack of Funding. This Agreement is contingent upon governmental funding and local legislative appropriations. In the event that funding from any source is withdrawn, reduced, limited, or not appropriated after the effective date of this Agreement, this Agreement may be terminated by either party immediately by delivering to the other party thirty (30) days’ advance written notice. The termination notice shall specify the date on which the Agreement shall terminate. 11.2 Termination By Edmonds. Upon termination of this Agreement by Edmonds as provided in Section 11.1, Edmonds shall pay Mountlake Terrace for all Services performed up to the date of termination, as well as the costs of any and all non-cancelable obligations. Edmonds, if required by the grant, shall also be responsible for repaying any grant funds applied towards Edmonds’ portion of the Project up to the time of termination. Mountlake Terrace shall notify Edmonds within thirty (30) days of the date of termination of all remaining costs, including non-cancelable costs and, if required, any grant funds owed. No payment shall be made by Edmonds for any expense incurred or Services performed following the effective date of termination unless authorized in writing by Edmonds. 11.3 Termination By Mountlake Terrace. Upon termination of this Agreement by Mountlake Terrace as provided in Section 11.1, Mountlake Terrace shall reimburse the granting agency in accordance with the following: 11.3.1 If the termination is prior to the completion of the Engineering/Design Services, Mountlake Terrace shall reimburse the granting agency for all Engineering/Design Services towards Mountlake Terrace’s portion of the Project up to the time of termination, 11.3.2 If the termination is after the completion of the Engineering and Design Services and prior to implementing the Construction/Deployment Services, Mountlake Terrace shall be required to reimburse the granting agency for all Engineering and Design Services, 11.3.3 If the termination is during the implementation of the Construction/Deployment Services, Mountlake Terrace shall reimburse the granting agency with all Engineering/ Design Services/Construction/Deployment Services. 12. Notices All notices required to be given by any party to the other party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator’s designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice 5.6.a Packet Pg. 87 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 8 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 1.4 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 13. Miscellaneous 13.1 Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof, and supersedes any and all prior oral or written agreements between the Parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by a written document signed by the party against whom such modification is sought to be enforced. 13.2 Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Mountlake Terrace. 13.3 Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that, wherever applicable, the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. 13.4 Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 13.5 No Waiver. A party’s forbearance or delay in exercising any right or remedy with respect to a Default by the other party under this Agreement shall not constitute a waiver of the Default at issue. Nor shall a waiver by either party of any particular Default constitute a waiver of any other Default or any similar future Default. 13.6 No Assignment. This Agreement shall not be assigned, either in whole or in part, by either party without the express written consent of the other party, which may be granted or withheld in such party’s sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a Default under this Agreement. 13.7 Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement. 5.6.a Packet Pg. 88 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 9 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM 13.8 No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. 13.9 No Third Party Beneficiaries. This Agreement and each and every provision hereof are for the sole benefit of Edmonds and Mountlake Terrace. No other persons or parties shall be deemed to have any rights in, under or to this Agreement. 13.10 Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. 13.11 Filing of Agreement. Pursuant to the provisions of RCW 39.34.040, this Agreement shall be filed with the Snohomish County Auditor or, alternatively, listed by subject on either party’s website or other electronically retrievable public source. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written. [The remainder of this page is intentionally left blank.] MOUNTLAKE TERRACE By: Scott Hugill City Manager CITY OF EDMONDS By: Rob English City Engineer Approved as to Form: City Attorney Approved as to Form: Office of the City Attorney 5.6.a Packet Pg. 89 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 10 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM EXHIBIT A MAP OF THE ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM BY JURISDICTION AND INTERSECTION 5.6.a Packet Pg. 90 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND Page 11 of 11 THE CITY OF MOUNTLAKE TERRACE CONCERNING THE INSTALLATION OF AN ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM EXHIBIT B ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM BY JURISDICTION AND INTERSECTION (There are 6 intersections associated with the Project) Mountlake Terrace (5 intersections) Edmonds (1 intersection) 1. 70th Ave SW / 220th St SW 2. 66th Ave SW / 220th St SW 3. 64th Ave SW / 220th St SW 4. Southbound I-5 Ramps / 220th St SW 5. Northbound I-5 Ramps / 220th St SW 1. 76th Ave W / 220th St SW 5.6.a Packet Pg. 91 Attachment: Interlocal Agreement (ILA with Mountlake Terrace for Adapative Traffic Signal Control System) City Council Agenda Item Meeting Date: 08/21/2018 Authorization to Purchase - Three (3) Police Patrol Vehicles Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Phil Williams Background/History The City of Edmonds uses Ford Explorers as primary Police patrol vehicles. The customization of this make and model has been developed using after-market materials designed specifically for the Ford pursuit utility vehicle in its current specification and dimensions. This item was reviewed by the Parks and Public Works Committee on August 14th and is being forwarded to the August 21st full-council consent agenda for approval. Staff Recommendation Authorize the purchase of Three (3) Ford 2019 model Police pursuit utility vehicles using fully funded 511 (B-fund) replacement monies in 2018. The authorization of this purchase requires a budget amendment for calendar year 2018 to meet the announced, but earlier than normal, cut-off for ordering the 2019 model. Narrative Ford announced a redesign to the Police pursuit utility for the model year 2020. It will have different body dimensions, engine options, as well as other changes. The standard engine will be a 3.3 liter V6 hybrid. Ford will continue to build the 2019 models only through February, 2019, when they will retool and start building the new design 2020 model. The cutoff for ordering 2019 models is September, 2018. We are concerned since 2 of the 3 patrol vehicles due for replacement in the 2019 budget will be K-9 vehicles. The current Ford Explorer platform (through the 2019 model year) have special after-market kennels we use to assemble our K-9 vehicles. With the announced changes, we anticipate a significant amount of time for the manufacturer of these after-market kennels to design and produce new kennels for the 2020 model year Ford Explorer. We feel the City would be better served ordering (3) replacement patrol vehicles before the September cut-off (2019 models). Funding for replacing these vehicles is already fully set aside in the 511.100 (B- Fund). The problem is, of course, that we do not have spending authority in the approved 2018 budget for these replacements since this announcement by Ford was not expected. The 2019 Budget will not be approved until after this September deadline expires (it would normally have been open until March of 2019). We are looking for approval to order the 2019 Explorers prior to completion of the 2019 budget. B-Fund 511.100.77.594.48.64.00, $210,000.00 5.7 Packet Pg. 92 City Council Agenda Item Meeting Date: 08/21/2018 Purchasing Policy Amendments Staff Lead: Finance Department: Administrative Services Preparer: Scott James Background/History Staff will presented these minor amendments to the purchase policy to the Council Finance committee on August 14, 2018, and the Finance Committee recommended the amendments be placed on the August 21, 2018 Council Consent Agenda for full Council approval. Staff Recommendation Review and recommend to approve the amendments as presented. Narrative These minor purchase policy amendments include the procurement and surplus of vehicles, final acceptance of public works projects and an amendments that will bring the City into compliance with the Code of Federal Regulations, CFR 200. Attachments: Purchasing Policy August 2018 Update 5.8 Packet Pg. 93 City of Edmonds Contracting and Purchasing Policies and Procedures March 2017August 2018 5.8.a Packet Pg. 94 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 1 of 19 Table of Contents Page Policy ............................................................................................................................................... 2 Purpose ............................................................................................................................................ 2 Authority .......................................................................................................................................... 2 Parameters ....................................................................................................................................... 2 Procurement of Products ................................................................................................................ 3 Procurement and Surplus of Vehicles…………………………………… Procurement of Professional Services ........................................................................................... 3 A. Professional, Technical, and Other ....................................................................................... 3 B. Architectural, Engineering, and Land Surveyor Services (A/E) ............................................... 4 Grant Agreements and Grant Reimbursement Documents 4 Procurement of Public Works ......................................................................................................... 5 Bidding Requirements .................................................................................................................... 6 Bid Procedures ............................................................................................................................. 6 Apprentice Requirements.............................................................................................................. 7 Responsible Bidder Criteria .......................................................................................................... 9 Small Works Roster ....................................................................................................................... 11 Limited Pubic Works Process .................................................................................................... 13 Change Orders on Public Works Construction Contracts ........................................................... 13 Final Acceptance of Public Works Projects……………… Reimbursement of Expenses ........................................................................................................ 14 Other Issues .................................................................................................................................. 14 Interlocal Agreements ............................................................................................................... 14 Sole Source Procurement ......................................................................................................... 14 Special Market Conditions ......................................................................................................... 15 Emergencies ............................................................................................................................. 15 Record Retention Requirements ............................................................................................... 15 State Minimum Bidding Requirements ....................................................................................... 15 Conflicts of Interest ................................................................................................................... 15 Forms and Templates ............................................................................................................... 16 Recyclables .............................................................................................................................. 16 Surplus Items ............................................................................................................................ 16 Store Issued Charge Cards ....................................................................................................... 16 Purchase Cards ........................................................................................................................ 16 Quick Checks ............................................................................................................................ 16 Early Release ........................................................................................................................... 16 Petty Cash ................................................................................................................................ 16 Budget Adjustments .................................................................................................................. 16 Exclusive Contract Agreements ................................................................................................. 17 5.8.a Packet Pg. 95 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 2 of 19 Expenditures of Direct or Indirect Federal Financial Assistance ................................................. 17 Safeguard Personally Identifiable Information ............................................................................ 17 Finance Committee ................................................................................................................... 17 Conflict of Interest Dislclosure Form............................................................................................ 18 Policy The City of Edmonds will acquire goods and services in a manner that results in the most efficient delivery of the same considering cost and value received. To avoid conflict of interest, procurement will be impartial. Procurement of goods and services will provide the City with the best quality for the best value and will be for the benefit of the public. Employees are prohibited from making purchases for personal use and charging any City vendor account. Purchases will be made within budget limits and to meet goals and objectives approved in the City’s budget. Potential purchases that are not within budget limits will be pre-approved through a budget amendment process. All City purchases will ultimately be approved by the City Council through the voucher approval process. Purpose This administrative manual establishes City responsibilities and policies, procedures, and practices to follow to purchase equipment, materials, and services. All employees must follow established policies and procedures. The City’s purchasing policies and procedures, however, are intended solely for the benefit of the City. Nothing therein shall be interpreted to create any specially benefited or protected class of persons, or any private cause of action against the City. Adherence to policies and procedures will ensure that public purchases and contracts are open, fair, and at the least cost to the public. Policies and procedures are divided into six major areas: 1) Procurement of Products, 2) Procurement of Professional Services, 3) Procurement of Public Works, 4) Bidding Requirements, 5) Reimbursement of Expenses, and 6) Other Issues. Authority A department director (or designee), acting within his/her department budget, is authorized to provide for supplies and services purchases. To ensure the City’s fiscal responsibility, purchases are coordinated through the Finance Department. The City’s procurement procedures are based on Revised Code of Washington minimum standards, Edmonds City Council adopted resolutions and ordinances, rules and guidelines from the State Auditor’s Office, and recommendations from Municipal Research Services Center. Parameters Dollar-value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes and City policies. Procurement of goods or services specifically identified and approved by Council during the budget process are excluded from pre-approval requirements. Any contract that extends beyond the approved budget cycle or which has continuing provisions (indemnities) which impose obligations beyond the budget cycle must go to Council for authorization; provided that the Mayor (or designees) shall be authorized to execute contracts with indemnity provisions that survive expiration or termination of the contracts if the following conditions are met: (1) City Attorney determines that the indemnity provision is in a standard form that assigns risks in a manner consistent with the costs and purposes of the contract; and (2) the dollar value of the contract is less than $100,000. 5.8.a Packet Pg. 96 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 3 of 19 Procurement of Products Purchasing decisions costing $50,000 or less must be approved by the department director (or designee). Purchases costing between $20,000 and $35,000 require at least three telephone quotes from vendors (unless the items are from a sole source vendor), and completion of the vendor quote form. Purchasing decisions costing more than $35,000 but less than $50,000 must be approved by the department director (or designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor or if only two possible vendors can be found). Purchasing decisions costing more than $50,000 but less than $100,000 must be approved by the department director and the Mayor (or their designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor or if only two possible vendors can be found). Purchases in excess of $100,000 must be bid competitively (unless the items are from a sole source vendor). See Bidding Requirements below. The City Council must authorize the call for bids for a purchase estimated at $100,000 or more, as well as award the contract. When soliciting quotes, the City will not inform a vendor of other vendors’ quotes. All quotes/bids must be awarded to the lowest responsible bidder. Procurement and Surplus of Vehicles and Equipment The Mayor (or designee) is authorized to approve the purchase of new vehicles and equipment with a value of less than $250,000, provided funds specific to the equipment or vehicle have been budgeted by the City Council. The Mayor (or designee) is are designated authorizedty to approve the purchase of Nnew vehicles and equipment and vehicles with a value of (or vehicles?) costing more less than $100,000 in value, that are not specifically programmed in the budget, provided sufficient budget (spending authority) exists in the approved Fund-level budget. XX,XXX not programmed in the budget, must be approved by the City Counci. The Mayor (or designee) isare authorized to surplus vehicles and equipment designated for replacement or disposal in accordance with state law, without reference to the provisions of Chapter 3.01 ECC. Procurement of Professional Services A. Professional, Technical, and Other Services 1. Professional, Technical and Other services include disciplines not specifically related to A/E such as attorneys, computer programmers, financial analysts, bond counsels, artists, planners, real estate appraisers, landscapers, etc. 2. Purchase of professional services requires completion of a City professional service contract that describes services to be performed and purchase price. Formatted: Indent: First line: 0" 5.8.a Packet Pg. 97 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 4 of 19 3. The department director (or designee) must approve purchases of professional services costing $50,000 or less, and provided funds have been budgeted is authorized to sign the contract. 4. The department director and the Mayor (or their designees) must approve purchases of professional services costing more than $50,000 but less than $100,000. The Mayor is authorized to sign the contract provided funds have been budgeted. 5. Professional services with an estimated consultant fee of $100,000 or greater, require a focused public solicitation to ensure the consultant has the necessary expertise. If the work is not part of a project listed in the most current City Council Approved budget or CIP, a summary of the public solicitation must be put on the City Council agenda for approval prior to advertisement. The City Council must approve Professional Service contracts costing more than $100,000, and authorize the Mayor to sign the contract. 6. Expertise, experience, including prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement will be considered when choosing a consultant/firm to perform professional services. B. Architectural, Engineering and Land Surveyor Services (A/E) 1. Procurement of A/E services will be in accordance with Chapter 39.80 RCW, unless the guidelines in 2 CFR 200 apply and are more restrictive, in which case the more restrictive requirements must be met. The statute requires advance notice of the need for professional services (RCW 39.80.030), evaluation of firms’ qualifications and performance (RCW 39.80.040), and negotiation with firms in accordance with adjudged qualifications (RCW 39.80.050). A/E purchases will be coordinated through the Public Works Department to ensure compliance with State statutes. 2. The department director (or designee) are designated authority to approve advertising Requests for Qualifications (RFQ’s) for A/E services when the estimated consultant contract fee is $50,000 or less and to approve proceeding with procurement of A/E services using the A/E Consultant Roster, provided funds have been budgeted by Council. 3. The department director and the Mayor (or their designees) must approve consultant contracts when the estimated consultant contract fee is greater than $50,000, but less than $100,000, provided funds have been budgeted. The Mayor is authorized to sign the contract. 4. Per Resolution 1155 the City utilizes the A/E consultant roster maintained by Municipal Research and Services Center (MRSC). 5. Selection of an A/E consultant from the consultant roster may be made if the estimated consultant fee is $100,000 or less. If Federal funds are used to pay for all or a portion of the cost, the City must perform formal bidding at the federal threshold of $100,00 under Pre-UG or $150,000 under UG. 6. All projects with an estimated A/E consultant fee of $100,000 or greater, and projects that are sufficiently complex/unique will require a focused public solicitation advertised as a Request for Qualification (RFQ’s) to ensure the A/E consultant has the necessary expertise. If the project is not listed in the City’s current City Council Approved budget or CIP, a summary of the RFQ and project details must be put on the City Council agenda for approval prior to advertising the RFQ. The City Council must approve A/E Professional Service contracts costing more than $100,000, and authorize the Mayor to sign the contract. 5.8.a Packet Pg. 98 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 5 of 19 7. A selection panel, with a minimum of three employees, shall be used to select an A/E consultant when the estimated consultant fee exceeds $100,000. A selection panel is optional when the A/E consultant fee is estimated to be less than $100,000. 8. Purchase of A/E services require completion of a City professional service contract that describes services to be performed and purchase price. Grant Agreements and Grant Reimbursement Documents The Mayor shall be authorized to execute grant agreements for capital projects where the City Council previously authorized the project in the current Capital Improvement Program and, for growth-related projects, where the scope of the project is substantially consistent with the project description in the Capital Facilities Plan. Once a grant agreement has been properly executed as provided above, the director of the department overseeing the capital project may execute documents necessary to implement the grant agreement, including documents necessary for the city to be reimbursed by the granting agency. The Federal Highway Administration, through the State, sometimes authorizes Federal transportation funding to the City of Edmonds for transportation projects. The Code of Federal Regulations, 2 CFR 200.415(a) has been revised to ensure that final fiscal reports or vouchers requesting payment under Federal agreements must include the following certification, which, under the this policy, may be signed by the Mayor, Director, or City Engineer, who are hereby authorized to legally bind the City for the sole purpose of requesting reimbursement for Federally funded transportation project to terms that are consistent with the applicable grant agreement. “By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).” Procurement of Public Works RCW 39.04.010 defines public works to include all work, construction, alteration, repair or improvement other than ordinary maintenance, executed at the cost of the City. (Most public works projects are multiple craft, defined as more than one type of work being executed.) 1. City employees may be used to perform public works projects until the accumulated costs of public works projects performed by them during a budget cycle meets ten percent of the City’s public works construction budget; PROVIDED that, for any public works project costing more than sixty-five thousand dollars, if multiple crafts or trades are involved, or forty thousand dollars, if only a single craft or trade is involved, must be bid competitively. See Bidding Requirements below. 2. Starting in January 1, 2010, the bid limits above will be sixty five thousand dollars and forty thousand dollars, respectively. 3. Once the accumulated cost of public works project performed by City employees during a budget cycle meets or exceeds ten percent of the City’s public works construction budget, all other public works projects must be bid competitively, regardless of estimated costs. See Bidding Requirement below. 4. Public works projects are governed by prevailing wage requirements, regardless of contract amount. 5. Except as noted below for Small Works Roster or limited public works, a bid bond of five percent will be required on all public works bids, and a performance bond (or retainage for public works contracts of 5.8.a Packet Pg. 99 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 6 of 19 thirty five thousand dollars or less) will also be required pursuant to Chapter 39.08 RCW on public works contracts. Bidding Requirements The competitive bid process is generally (although not exclusively) used for public works projects. Dollar-value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes or City policies and procedures. Negotiations on bids are not permitted. Bid Procedures 1. Authorization for Bids Authorization to call for bids will be approved by the department director (or designee) for public works projects estimated at less than $50,000; and by the department director and the Mayor (or their designees) for a public works project costing more than $50,000. If the project is not included in the current City Council Approved budget or CIP, the City Council must authorize the call for bids for a project estimated at $100,000 or more. 2. Publication of Notice After proper authorization, the requesting department director (or designee) will publish the advertisement for Bids reasonably in advance of the bid submittal deadline in the official newspaper or a newspaper of general circulation most likely to bring responsive bids. 3. Notice Contents Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to use to estimate their bids. A bid notice for public work should include: - project title, - nature and scope of work or goods sought, - where contract documents (plans and specifications) can be reviewed or obtained, - cost, if any, to obtain a set of contract documents, - place, date, and time that bids are due, - place, date, and time that bids will be opened (if different from above), - materials and equipment to be furnished by the City, if any, - statement that a bid bond must accompany the bid for public works projects, and a - statement that the City retains the right to reject any and all bids and to waive minor irregularities in the bidding process. In addition, the City may provide evaluation criteria; minimum qualification expectations; date, time, and location of pre-bid conference (if applicable); and name, address, and telephone number of the project contact to assist bidders in preparing responsive submittals. 4. Bid Opening Bids are submitted to the City Clerk’s Office, where they are time and date stamped and processed. No bids will be opened prior to the predetermined date and time. 5.8.a Packet Pg. 100 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 7 of 19 5. Report on Bids The requesting department director will report on all bids received with a recommendation on the lowest responsible bidder, if any, or to reject all bids. 6. Bid Award Unless all bids are rejected, a winning bid must be awarded to the lowest responsible bidder by the department director (or designee) for a public works project costing less than $50,000; and by the department director and the Mayor (or their designees) for a public works project costing more than $50,000 but less than $100,000. The City Council must award bids which exceed $100,000. The City may choose to reject all bids for any reason. The following shall apply to bid solicitations: • Selection of a winning offer is based primarily on low bid, after factoring whenever possible such costs as maintenance and operations over the expected period of use. Consideration, however, may also be given for the following: • Ability, capacity, expertise and skill of the bidder to perform the contract. • Character, integrity, reputation, judgment, experience, and efficiency of bidder. • Ability to perform within time specified. • Quality of performance of previous contract(s). • Other information having a bearing on the decision to award the contract. • Minimum qualifications must be provided to ensure respondents are reasonably qualified. Minimum qualification requirement should be compared against the marketplace to ensure they are not overly restrictive. • To ensure consistency and fair process, the City will use standard forms, documents, contracts, and terms and conditions, when practical. The Public Works & Finance Departments will maintain templates for bid-related documents for use by departments. The City may use an evaluation selection committee to promote an open and proper selection. The requesting department director will appoint committee members to act in an advisory capacity. • When practical, the City will conduct a pre-bid conference to allow a thorough discussion of the City’s expectations, intent, scope, specifications, and terms. Interested companies should be encouraged to attend. • Every bidder for a public works contract that is expected to cost one million dollars or more must submit as part of the bid, or within one hour after the published bid submittal time, the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for performance of the work of: HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name itself for the work. The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the prime contract bidder must indicate which subcontractor will be used for which alternate. Failure of bidder to submit as part of the bid the names of such subcontractors or to name itself to perform such work or the naming of two or more subcontractors to perform the same work shall render the bid nonresponsive and, therefore, void. • If no responsive bid is received on the first call the City may re-advertise and make a second call, or without any further call, it may enter into a negotiated contract, purchase the supplies, material or equipment or perform the work or improvement using its own employees. Apprentice Requirements 5.8.a Packet Pg. 101 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 8 of 19 A. Definitions. 1. “Apprentice” means an apprentice enrolled in a state-approved apprenticeship training program. 2. “Contractor” means a person, corporation, partnership, limited liability company, or joint venture entering into a contract with the City to construct a public work. 3. “Labor hours” refers to the total number of hours worked by workers receiving an hourly wage who are directly employed on the site of the public work and who are subject to state or federal prevailing wage requirements. “Labor hours” shall also include hours worked by workers employed by subcontractors on the site of the public work, and shall include additional hours worked as a result of a contract or project adjustment or pursuant to an agreed-upon change order. 4. “Estimated cost” means the anticipated cost of a public work, as determined by the City, based upon the expected costs of materials, supplies, equipment, and labor, but excluding taxes and contingency funds. 5. “Public work” refers to all City funded construction projects that constitute a public work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost $1,000,000 or more. 6. “State-approved apprenticeship training program” means an apprenticeship program approved or recognized by the Washington State Apprenticeship and Training Council. 7. “Subcontractor” means a person, corporation, partnership, limited liability company, or joint venture that has contracted with the contractor to perform all or part of the work to construct a public work by a contractor. B. Apprentice utilization. Apprentices shall be utilized for the construction of public works by contractors and subcontractors in accordance with this section. 1. Apprenticeship utilization program goal. For public works contracts with an estimated cost of One Million Dollars $1,000,000) or more, the Director of Public Works, or his designee, is authorized to require that up to fifteen percent (15%) of the contract labor hours, including contractor and subcontractor hours, be performed by apprentices. 2. Contract requirements. Contract documents for such public works construction projects shall include provisions detailing the apprentice labor requirements. 3. Monitoring. The City will include an Apprenticeship Utilization Form for contractors to complete when submitting their bid documents, which identifies the intended usage of apprentices by the contractor and any subcontractors. This document will require the identification of individual apprentices by name and Washington State apprenticeship registration number, an estimate of the total apprentice labor hours, and the identification of apprentice hours to be worked by minorities, women, persons with disabilities and disadvantaged youth. This provision is not intended and shall not be used to discriminate against any applicant for training. In addition, the City will require the submittal of an Apprenticeship Verification Form by the contractor at the conclusion of the public works project that will identify the actual work performed by apprentices for the contractor and subcontractors. 4. Failure to meet utilization goal. Failure by a contractor to comply with established apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth below, shall be deemed a breach of contract for which the City shall be entitled to all remedies allowed by law under the contract. Failure to comply with the apprenticeship requirements may also be considered evidence bearing on a contractor’s qualification for award of future contracts with the City. 5.8.a Packet Pg. 102 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 9 of 19 5. Adjustment and waiver. The Director of Public Works, or his designee, may adjust or waive the requirements of this section for a specific project at any time for the following reasons: (a) The demonstrated lack of availability of apprentices in specific geographic areas; (b) A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum levels of apprentice participation; (c) The reasonable and necessary requirements of the contract render apprentice utilization infeasible at the required levels; (d) In order to meet the requirement, the contractor will be forced to displace members of its workforce; (e) The participating contractor has demonstrated a good faith effort to comply with the requirements of this section; and/or Other criteria deemed appropriate that are not inconsistent with the purpose and goals of this section. Responsible Bidder Criteria A. Mandatory responsible bidder criteria. 1. The bidder responsibility criteria set forth in this section shall be used by the Public Works Department to establish the minimum requirements for all contractors and subcontractors bidding on City contracts for public work (as those terms are defined in RCW 39.04.010). The bid documents shall set forth the documentation to be submitted by bidders to demonstrate their compliance with the mandatory responsible bidder criteria. 2. To be considered a responsible bidder and qualified to be awarded a City contract for public work, the bidder must: (a) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW (contractor registration); (b) Have a current state unified business identifier (UBI) number; (c) If applicable, have: (i) industrial insurance coverage for the bidder’s employees working in Washington as required in Title 51 RCW; (ii) a state employment security department number as required in Title 50 RCW; and (iii) a state excise tax registration number as required in Title 82 RCW; (d) Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3); and (e) Until December 31, 2013, not have violated RCW 39.04.370 more than one time as determined by the State Department of Labor and Industries. 5.8.a Packet Pg. 103 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 10 of 19 3. A bidder must verify mandatory responsibility criteria for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify mandatory responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in RCW 39.04.350(1) and ECC 18.00.060 and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter 70.87 RCW. This verification requirement, as well as the mandatory responsibility criteria, must be included in every public works contract and subcontract of every tier. B. Supplemental responsible bidder criteria. 1. In addition to the mandatory bidder responsibility criteria set forth in ECC 18.00.060 (A), the Public Works Department may adopt in connection with a particular project relevant supplemental bidder responsibility criteria which the bidder must meet. Those supplemental criteria, including the basis for evaluation and the deadlines for requesting modification of the supplemental bidder responsibility criteria and for appealing a determination that a low bidder is not responsible under the supplemental bidder responsibility criteria, shall be provided in the invitation to bid or bidding documents. 2. As relevant to a particular project, supplemental bidder responsibility criteria may be included to require that: (a) The bidder shall not owe delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue; (b) The bidder shall not currently be debarred or suspended by the federal government; (c) The bidder shall have complied with minority and women’s business enterprises, disadvantaged business enterprises, or other similar utilization requirements or goals on federally-funded public works projects with such requirements completed by the bidder within three years of the bid submittal date, unless there are extenuating circumstances acceptable to the City; (d) The bidder shall not be listed as an ineligible contractor on the federal GSA Excluded Parties List System set forth by 31 U.S.C § 6101 and Executive Order 13496; (e) If bidding on a public works project subject to the apprenticeship utilization requirements in ECC 18.00.050, the bidder: (i) shall not have been found out of compliance with apprenticeship requirements of ECC 18.00.050 unless otherwise excepted or waived in writing by the Mayor or the Mayor’s designee pursuant to that section for a one-year period immediately preceding the date of the bid submittal deadline; and (ii) shall have complied with apprenticeship utilization goals on public works projects having such requirements that were completed by the bidder within a three-year period immediately preceding the date of the bid submittal deadline, unless there are extenuating circumstances acceptable to the City; (f) The bidder shall not have been convicted of a crime involving bidding on a public works contract within five years from the bid submittal deadline; 5.8.a Packet Pg. 104 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 11 of 19 (g) The bidder’s standard subcontract form shall include the subcontractor responsibility language required by RCW 39.06.020, and the bidder shall have an established procedure which it utilizes to validate the responsibility of each of its subcontractors. The bidder’s subcontract form shall also include a requirement that each of its subcontractors shall have and document a similar procedure to determine whether the sub-tier subcontractors with which it contracts are also “responsible” subcontractors as defined by RCW 39.06.020; (h) The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three years that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances acceptable to the City; (i) The bidder shall have successfully completed projects of a similar size and scope as required by the contract documents for the project. In evaluating whether projects were successfully completed, the City may check owner references for previous projects and evaluate the owner’s assessment of bidder performance, including but not limited to quality control, safety record, timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance with contract documents, and management of submittals process, change orders and close-out; (j) The bidder shall not have had any public works contract terminated for cause by a government agency during the five year period immediately preceding the bid submittal deadline for the project, unless there are extenuating circumstances acceptable to the City; (k) The bidder shall not have judgments entered by a court of law against the bidder within five years of the bid submittal date that demonstrate a pattern of failing to meet the terms of contracts, unless there are extenuating circumstances acceptable to the City; and (l) The bidder shall not have a documented pattern of prevailing wage complaints filed against it within five years of the bid submittal date that demonstrates a failure to pay workers prevailing wages, unless there are extenuating circumstances acceptable to the City. 3. Supplemental bidder responsibility criteria may include any other criteria determined by the City to be relevant to the particular project being bid, including but not limited to the ability, capacity and skill of the bidder to perform, the experience and efficiency of the bidder, the financial situation of the bidder, and the performance of the bidder on previous contracts or services. 4. In a timely manner before the bid submittal deadline, a potential bidder may request that the City modify the supplemental bidder responsibility criteria. The City must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the City must publish an addendum to the bidding documents identifying the modified criteria. 5. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bidder not responsible. 5.8.a Packet Pg. 105 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 12 of 19 6. If the City determines a bidder to be not responsible, the City must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the City. The City must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. 7. The invitation to bid or bidding documents shall specify the times, manner and means of communications, deadlines and determinations required by this section. Small Works Roster The City of Edmonds has entered into an agreement with Municipal Research and Services Center, whereas they will maintain the Small Works Roster. Resolution 1155, passed November 5, 2007 established a small works roster process to award public works contracts, and is incorporated below. The Mayor (or designee) is authorized to proceed with procurement from the Rosters, provided funds have been budgeted by Council. Use of the Small Works Roster allows the City to preclude the advertisement requirements and sealed bidding procedures of the formal competitive process. All other bidding procedures and requirements not in conflict remain the same. The following small works roster procedures are established for use by the City pursuant to RCW 39.04.155: 1. Cost. The City need not comply with formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed Three Hundred Thousand Dollars ($300,000.00), which includes the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use the small works roster procedures for public works projects as set forth herein. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the small works roster process. 2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the roster or rosters and solicit the names of contractors for such roster or rosters. Responsible contractors shall be added to appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a small works roster. 3. Telephone or Written Quotations. The City shall obtain telephone, written or electronic quotations (in accordance with City of Edmonds Purchasing Policies and Procedures) for public works contracts from contractors on the appropriate small works roster to assure that a competitive price is established and to award contracts to a contractor who meets the mandatory bidder responsibility criteria in RCW 39.04.350(1) and any pre-establish supplementary bidder criteria under RCW 39.04.350(2). a) A contract awarded from a small works roster need not be advertised. Invitations for quotations shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. b) Quotations may be invited from all appropriate contractors on the appropriate small works roster. As an alternative, quotations may be invited from at least five contractors on the 5.8.a Packet Pg. 106 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 13 of 19 appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. "Equitably distribute" means that the City may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. If the estimated cost of the work is from one hundred fifty thousand dollars ($150,000) to three hundred thousand dollars ($300,000), and the City chooses to solicit bids from at least five, but less than all the appropriate contractors on the appropriate small works roster, the City must notify the remaining contractors on the appropriate small works roster that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining contractors is made by: (i) publishing notice in a legal newspaper in general circulation in the area where the work is to be done; (ii) mailing a notice to these contractors; or (iii) sending a notice to these contractors by facsimile or email. c) At the time bids are solicited, the City representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project; d) A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid. Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 4. Limited Public Works Process. If a work, construction, alteration, repair, or improvement project is estimated to cost less than thirty-five thousand dollars ($35,000), the City may award such a contract using the limited public works process provided under RCW 39.04.155(3). For a limited public works project, the City will solicit electronic or written quotations (note: no telephone quotations permitted) from a minimum of three contractors from the appropriate small works roster and shall award the contract to the lowest responsible bidder as defined under RCW 39.04.010. After an award is made, the quotations shall be open to public inspection and available by electronic request. For limited public works projects, the City may waive the payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project. However, the City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. The City shall maintain a list of the contractors contacted and the contracts awarded during the previous 24 months under the limited public works process, including the name of the contractor, the contractor's registration number, the amount of the contract, a brief description of the type of work performed, and the date the contract was awarded. 5. Determining Lowest Responsible Bidder. The contract must be awarded to the contractor submitting the lowest responsible bid, or all bids must be rejected. If all bids are rejected, the City may call for new bids. A responsible bidder shall be a registered and/or licensed contractor who meets the mandatory bidder responsibility criteria established by RCW 39.04.350 and any supplementary criteria pre-established by the City. 6. Award. For contracts of $100,000 or more, the Mayor or his designee shall present all quotations/bids and recommendation for award of the contract to the lowest responsible bidder to 5.8.a Packet Pg. 107 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 14 of 19 the City Council for approval. For public works project contracts of less than $100,000, the Mayor or his designee shall have the authority to award public works contracts. 7. Bond and Other Requirements. Vendors/contractors selected off the Small Works Roster are not relieved from observing applicable legal requirements such as Bid Bond, Performance Bond, Retainage Requirements, Prevailing Wage, Labor and Material Bonding, etc. The City may waive bid bond for any solicitation using the Small Works Roster process, and/or performance bond for any contract awarded using the limited public works process. Change Orders on Public Works Construction Contracts Approval of change orders on Public Works Construction Contracts shall be in accordance with the following requirements: 1. City Council members shall be notified by e-mail of any change order in excess of $50,000. 2. City Council approval shall be required for: a) any change order in excess of $100,000 b) any change order which puts the total of change orders on a project over the designated management reserve. c) If City Council approval is required for a change order, but circumstances require a speedier approval, the Mayor is authorized to approve the required work provided that the change order and a written statement of the special circumstances requiring speedier approval is placed on the next City Council agenda for review. Final Acceptance of Public Works Projects: The Mayor (or designee) isisare authorized to accept public works projects as complete, and to declare that Final Acceptance has been achieved, after the contractor has completed all tasks and furnished to the City all documentation required by the public works contract and required by applicable law has been furnished by the contractor. Reimbursement of Expenses Travel and Meeting Expenses Travel or training requires the requesting department director’s prior approval. Expenses incurred on authorized travel will be reimbursed as submitted on the required, itemized, Claim for Expenses form. Receipts must be submitted with the claim form for all expenses except meals. To qualify for reimbursement, submitted expenses must be within 30 days of incurrence, reasonable and prudent under the circumstances, and directly relate to the conduct of City business or service. Reimbursement for personal expenses is prohibited. Travel mileage by private vehicle is reimbursed at the City’s established rate, which is the current IRS rate. Other Issues Interlocal Agreements Solicitation of bids/quotations is not required when purchases of materials, supplies, or equipment are made under State standard contracts or similar contracts executed by and through other local governments. The City Council must approve an interlocal agreement with the local government or State agency after confirming that the other government or agency has complied or intends to comply with its own statutory requirements and either (i) posted the bid or solicitation notice on a web site established and maintained Formatted: Font: 12 pt Formatted: Font: Not Bold 5.8.a Packet Pg. 108 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 15 of 19 by a public agency, purchasing cooperative, or similar service provider, for purposes of posting public notice of bid or proposal solicitations, or (ii) provided an access link on the state's web portal to the notice. Neither solicitation of bids/quotations nor interlocal agreement is required when purchasing materials, supplies, or equipment from or through the United States of America or any agency thereof (RCW 39.32.070). All internal procurement approval requirements must be observed and the process must comply with state statutory requirements. Sole Source Procurement If, after conducting a good faith review of available resources, the requesting department director determines that there is only one source of the required materials, supplies, equipment or service (including public works), a purchase may be awarded without complying with established bid requirements. The requesting department will submit a written request for sole source procurement with negotiated contract price, terms, conditions and delivery for approval. The vendor must certify that the City is getting the lowest price offered as compared to similarly situated clients, terms and conditions. Department directors can approve Sole Source purchases up to $50,000, the department director and the Mayor can approve sole source purchases costing more than $50,000 but less than $100,000. Council must approve sole source purchases costing more than $100,000. Immediately after the award of any sole source purchase, the factual basis for awarding the same must be recorded and open to public inspection. Special Market Conditions The City may waive established bidding requirements if an opportunity arises to purchase favorably-priced supplies, materials or equipment unrelated to public works projects that will be sold before the City can conduct the bid process. The City may waive established bidding requirements and acquire any supplies, materials, and equipment through an auction if the items can be purchased at a competitive price. Waiver will be authorized by the Mayor (or designee). Immediately after the award of any special market conditions contract, the contract and the factual basis for awarding the same must be recorded and open to public inspection. Emergencies In case of unforeseen circumstances beyond the control of the City that present a real and immediate threat to the City’s ability to properly perform essential functions, or to City property or the safety of citizens and/or staff, the Mayor (or designee) can waive bid requirements to purchase supplies, materials, equipment or services to stabilize the emergency condition. Purchases must be properly documented as an emergency as soon as possible following the event. Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying the emergency situation existed. Record Retention Requirements The City must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. All quote/bid documents must be retained as indicated in the State of Washington Retention Schedule and be available for public inspection. 5.8.a Packet Pg. 109 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 16 of 19 State Minimum Bidding Requirements On a case by case basis, the City Council may waive any requirement contained in the City’s purchasing policies and procedures as long as the result complies with applicable state laws. Conflicts of Interest The City will not accept donations of materials or services in return for a commitment to continue or initiate a purchasing agreement. No employee will participate in a procurement when they are aware of a conflict of interest, or accept gifts or gratuities from existing or potential vendors in return for a commitment to continue or initiate a purchasing relationship. See also RCW 42.23.030 and Chapter 3.70 ECC. The City maintains the following standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award and administration of contracts. No employee or elected official of the City can participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee or elected official, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The employees and elected officials of the City must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, in accordance with Section 10.14 of the City Personnel Policy, this requirement is waived if the benefit received is not substantial or is of nominal value. These standards of conduct provide for disciplinary actions to be applied for violations of such standards by employees or elected officials of the City. Employees participating in the selection, award, or administration of a contract supported by a Federal Award must complete and sign a Conflict of Interest Disclosure Form, below in Exhibit 1. Forms and Templates Purchasing forms and templates may be obtained from the public directory. Recyclables Every effort will be made to use products made from recycled materials if such products are available, of acceptable quality, and generally priced the same as similar, non-recycled products (Resolution 766). Surplus Items The City may acquire property from another governmental entity on mutually agreeable terms without soliciting bids/quotations. Store-Issued Charge Cards It is sometimes necessary to use store-issued charge cards. The Department Managers will request prior approval from the Finance Director or designee before establishing account. Purchase Cards Purchase cards can be issued with the approval of the Finance Director. They are to be used solely for City-authorized business purposes. See Credit Card Policy. Quick Checks Quick checks may be issued to avoid incurring penalties, interest, or late charges. Submit requests for quick checks to the Finance Department. Quick checks will be approved by the Finance Director or designee. 5.8.a Packet Pg. 110 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City of Edmonds Purchasing Policy April 2017August 2018 Page 17 of 19 Departments should avoid requests for quick checks by informing vendors of invoice deadlines and payment schedules. Early Release Any checks requiring an early release must be approved by the Finance Director or designee. Departments should avoid requests for early release by informing vendors of invoice deadlines and payment schedules. Petty Cash Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for authorized purchases that total less than the established, petty-cash limit. Budget Adjustments Department directors (or designees) must ensure that purchases are initiated only when departmental appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental appropriations require the Mayor’s approval via the Budget Adjustment Request Form. Exclusive Contract Agreements The City may enter into an exclusive contract with a vendor in order to ensure the lowest prices on goods and/or services unrelated to architecture, engineering, land survey or public works requiring competitive bidding. All departments must use exclusive vendor unless special circumstances such as emergencies, vendor does not carry exact product, etc. Expenditures of Direct or Indirect Federal Financial Assistance Prior to contracting for goods or services which will be paid for with either direct or indirect Federal financial assistance, where vendors have not signed a self certification, vendors must be checked against the Excluded Parties List System to assure they have not been suspended/debarred and are prohibited from receiving federal funds (http://www.epls.gov/). Documentation of verification must be retained and available for audit. See related Grant and Intergovernmental Loan Policy. Safeguard Personally Identifiable Information The City shall take reasonable measures to safeguard protected, personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state, local and tribal laws regarding privacy and obligations of confidentiality. Finance Committee The Finance Committee, composed of two Council members and the Finance Director, will review and update the City of Edmonds’ purchasing and accounts payable policies and procedures, as necessary. 5.8.a Packet Pg. 111 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) EXHIBIT 1 City of Edmonds Purchasing Policy April 2017August 2018 Page 19 of 19 City of Edmonds, WA CONFLICT OF INTEREST DISCLOSURE FORM FOR CITY COUNCIL MEMBERS, MAYOR, DIRECTORS, and STAFF Name (please print) Date Position It is the policy of the City of Edmonds to address how issues of actual, potential and perceived conflicts of interest involving elected officials, directors, and employees of the City should be identified, disclosed and managed. This form is designed to identify and disclose known conflicts in an effort to properly manage them. I have read the City of Edmonds’s Conflict of Interest policy and understand that as an employee/Elected Official of the City of Edmonds it is my obligation to act in a manner which promotes the best interests of the City and to avoid conflicts of interest when making decisions and taking actions on behalf of the City of Edmonds. My answers to this disclosure form are correctly stated to the best of my knowledge and belief. Should a possible conflict of interest arise in my responsibilities to the City of Edmonds, I recognize that I have the obligation to notify, based on my position, the appropriate designated individual (Director, Mayor, City Council member), and to abstain from any participation in the matter until the City of Edmonds can determine whether a conflict exists and how that conflict shall be resolved. If any relevant changes occur in my affiliations, duties, or financial circumstances, I recognize that I have a continuing obligation to file an amended “Conflict of Interest Disclosure Form” with the appropriate designated department. I understand that the information on this form is solely for use by the City of Edmonds and is considered confidential information. Release to external parties will be only when required by law. _________________________________ ________________ Signature Date Please complete the following questions, and submit this form to the Human Resources Director of the City of Edmonds. 1. Are you or a member of your immediate family an officer, director, trustee, partner (general or limited), employee or regularly retained consultant of any company, firm or organization that presently has business dealings with the City of Edmonds or which might reasonably be expected to have business dealings with the City of Edmonds in the coming year? ________Yes _________No If yes, please list the name of the company, firm or organization, the position held, and the nature of the business which is currently being conducted with the City of Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year: 2. Do you or does any member of your immediate family have a financial interest, direct or indirect, in a company, firm or organization which currently has business dealings with the City of Edmonds or which may reasonably be expected to have such business dealings with the City of Edmonds in the coming year? _______Yes ________No If yes, please list the name of the company, firm or organization, the nature of the interest and the name of the person holding the interest, and the nature of the business which is currently being conducted with the City of Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year: 5.8.a Packet Pg. 112 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) EXHIBIT 1 City of Edmonds Purchasing Policy April 2017August 2018 Page 19 of 19 3. Do you or does any member of your immediate family have a financial or personal interest in an entity in which the City of Edmonds has a financial or other vested interest. _______Yes ______No If yes, please provide details below: 4. Have you or an immediate family member accepted gifts, gratuities, lodging, dining, or entertainment that might reasonably appear to influence your judgment or actions concerning the business of the City of Edmonds? _______Yes ______No If yes, please provide details below: 5. Do you have any other interest or role in a firm or organization, where that interest or relationship might reasonably be expected to create an impression or suspicion among the public having knowledge of your acts that you engaged in conduct in violation of your trust as a trustee, officer, Director or staff member? _______Yes ______No If yes, please provide details below: Please add additional pages as needed. If any material changes to the responses provided on this disclosure form occur, the trustee, officer or employee is required to update the information on this form in writing, and submit the update to the City of Edmonds Human Resources Director. Form reviewed by: Remedial Action(s) to be taken: The City of Edmonds will follow-up on all recommended actions to ensure compliance. 5.8.a Packet Pg. 113 Attachment: Purchasing Policy August 2018 Update (Purchasing Policy Amendments) City Council Agenda Item Meeting Date: 08/21/2018 4th Avenue South Parking Lot Enforcement Code Amendment Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History Edmonds City Code Section (ECC) 8.48.175 includes provisions that allow for enforcement of posted time restrictions for parking on public properties. Public parking has been provided for many years in a paved, off-street parking lot located on the west side of Fourth Avenue South between Main and Dayton Streets, bounded on the north by 326 Main Street and bounded on the south by 112 Fourth Avenue South, which has provided a split of both monthly and 3-hour public parking Staff Recommendation Approve on 8/21/18 Council Consent Agenda. Narrative As of July 2, 2018 the Fourth Avenue South parking lot was converted to all 3-hour public parking. Nevertheless, ECC 8.48.175 does not include the Fourth Avenue South parking lot in its list of locations where enforcement of posted parking time restrictions. The proposed code amendment would add the 4th Avenue South parking lot to the list of public parking lots where enforcement of posted parking time limits is authorized. See proposed Resolution (attached). On 8/14/18 the City Council's Public Safety, Personnel and Planning Committee reviewed this item and recommended to forward it for approval on the Council's 8/21/18 Consent Agenda. Attachments: 4th Avenue Parking Lot Code Amendment Ordinance 5.9 Packet Pg. 114 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 8.48 OF THE EDMONDS CITY CODE REGARDING ENFORCEMENT OF RESTRICTION OF PARKING TIME AT FOURTH AVENUE SOUTH PUBLIC PARKING LOT. WHEREAS, Edmonds City Code Section (ECC) 8.48.175 includes provisions that allow for enforcement of posted time restrictions for parking on public properties, and WHEREAS, public parking has been provided for many years in a paved, off-street parking lot located on the west side of Fourth Avenue South between Main and Dayton Streets, bounded on the north by 326 Main Street and bounded on the south by 112 Fourth Avenue South, which has provided a split of both monthly and 3-hour public parking; and WHEREAS, as of July 2, 2018 the Fourth Avenue South parking lot was converted to all 3-hour public parking; and WHEREAS, ECC 8.48.175 does not include the Fourth Avenue South parking lot in its list of locations where enforcement of posted parking time restrictions; and WHEREAS, it is in the interest of the City and the Downtown business community to encourage turn-over of public parking spaces in accordance with the posted time restrictions; and WHEREAS, promotion of economic activity and vitality in Downtown Edmonds is of paramount concern to the residents and businesses by promoting economic vitality, creating jobs, enhancing quality of life, and generating municipal revenue, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Section 8.48.175 of the Edmonds City Code, entitled “Restrictions of parking time on certain public property,” is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strike-through): 5.9.a Packet Pg. 115 Attachment: 4th Avenue Parking Lot Code Amendment Ordinance (4th Avenue South Parking Lot Enforcement Code Amendment) 8.48.175 Restriction of parking time on certain public property. When parking signs are erected giving notice thereof, no person shall park a vehicle for a period of time longer than the posted time limit at the following listed public properties within the city: A. Public property adjacent to the west side of the area known as Olympic View Drive, at 18200 Olympic View Drive. B. Public Safety Building parking lot on the northeast corner of 5th Avenue North and Bell Street, except for emergency vehicles and juror parking. C. Public parking lot located on the west side of Fourth Avenue South between Main and Dayton Streets, bounded on the north by 326 Main Street and bounded on the south by 112 Fourth Avenue South. [Ord. 3667 § 2, 2007; Ord. 3564 § 1, 2005]. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY 5.9.a Packet Pg. 116 Attachment: 4th Avenue Parking Lot Code Amendment Ordinance (4th Avenue South Parking Lot Enforcement Code Amendment) JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 5.9.a Packet Pg. 117 Attachment: 4th Avenue Parking Lot Code Amendment Ordinance (4th Avenue South Parking Lot Enforcement Code Amendment) 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 8.48 OF THE EDMONDS CITY CODE REGARDING ENFORCEMENT OF RESTRICTION OF PARKING TIME AT FOURTH AVENUE SOUTH PUBLIC PARKING LOT. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 4840-7251-8158, v. 1 5.9.a Packet Pg. 118 Attachment: 4th Avenue Parking Lot Code Amendment Ordinance (4th Avenue South Parking Lot Enforcement Code Amendment) City Council Agenda Item Meeting Date: 08/21/2018 Senior Center Lease Amendment Proposal Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History The City entered into a facility lease with the Sr. Ctr in 2008, with options to extend through 2030. The City entered into an option to lease the grounds of the current Sr. Ctr as well, in order to allow for a capital campaign and eventual rebuild of the center on the site. This was signed in January 2015. See attached. Staff Recommendation Discuss proposed amendments and give staff direction. Narrative The City has entered into an Option to Lease with a proposed 40 year ground lease with the Edmonds Senior Center. This has been in effect since January 2015. The option expires in June 2019, with some allowance for extension. The long term land lease gives the Sr. Ctr the option to demolish the current building and build a new one on the property. The Senior Center has approached the City with some requested amendments to the lease. See attached. The City staff and attorney are in the process of negotiating this language to best suit both parties for this partnership. We do not have a final version for Council consideration at this time. However, the most significant and timely request is for the City to bear the full costs of construction and ongoing maintenance of the parking lot and frontage improvements for the project. The current lease stipulates that the parking lot will be shared 50/50 for all costs. The frontage improvements, which include sidewalk to back of curb, utility hookups for the building, storm detention and curb cuts for driveway and ADA options were not called out in the original lease. The frontage improvements are required by City code for any construction of buildings. The City has maintained that this should be a cost covered by the Sr. Ctr, because of the building construction. The Sr. Ctr has maintained that this should be paid for by the City because it is the entrance to the park. We have thus far split costs for design in order to submit land use permits. This is now part of a request from the Sr. Ctr as an amendment to the lease. 6.1 Packet Pg. 119 As Council knows, the City will be doing some significant work in front of the Sr. Ctr on the waterfront. We will be removing the creosote pier, reintroducing beach habitat, improving ADA accessibility to the waterfront, and connecting the continuous walkway. In addition, the City has been exploring and planning for connecting the walkway in front of the Ebbtide condominiums. The project costs for design and construction of the Ebbtide walkway, Waterfront redevelopment, parking lot and frontage improvements are attached. The 50% of the Sr. Ctr share, for the parking lot and frontage improvements is $933,868. This is the estimated cost at 30% design. This number could go up or down as we get further in design to construction documents. Attached is also a site plan that outlines the building footprint and the subject of the lease agreement. Attachments: Sr. Ctr-Op to Lease-Ground Lease Red line Lease and Option(00972494) Revisions 06 08 2018 Waterfront Redevelopment and Sr Ctr parking lot draft budget Site Plan 2018 yellow building footprint 6.1 Packet Pg. 120 6.1.a Packet Pg. 121 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 122 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 123 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 124 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 125 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 126 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 127 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 128 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 129 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 130 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 131 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 132 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 133 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 134 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 135 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 136 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 137 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 138 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 139 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 140 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 141 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 142 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 143 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) 6.1.a Packet Pg. 144 Attachment: Sr. Ctr-Op to Lease-Ground Lease (Senior Center Lease Amendment Proposal) AMENDMENT TO OPTION TO LEASE THIS AMENDMENT TO OPTION TO LEASE (this "Option Amendment") is made and entered into as of this ____ day of _________, 2018, by and between the CITY OF EDMONDS, a municipal corporation organized under the laws of the State of Washington, (the "City"), and the EDMONDS SENIOR CENTER, a non-profit corporation organized under the laws of the State of Washington, (the "Optionee"). RECITALS WHEREAS, on January 30, 2015, Optionee and the City entered into an Option To Lease certain real property from the City for development and operation of a Senior Center and related uses (the “Original Option To Lease”), which had lease terms and conditions specified for a ground lease between the parties (the "Proposed Ground Lease"); and WHEREAS, Optionee and the City currently have a lease for the Property whereby the Optionee leases the Property and an existing building for a remaining term until 2020 together with two five-year extension periods (the "Current Lease"). WHEREAS, the Current Lease would have been superseded by the Proposed Ground Lease which iswas the subject of the Option entered into by the parties. WHEREAS, Tthrough this Option Amendment and appended Ground Lease, Optionee and the City desire to modify certain terms and conditions of the Original Option To Lease and the Proposed Ground Lease as well as the area of real property that will be the subject of the Ground Lease and that would be exercised through the Option. WHEREAS, the revised legal description of the property that will be the subject of the Ground Lease is attached hereto as Exhibit A (the “Property”) and the Ground Lease which specifies the modified terms and conditions and is to be entered into when the Option is exercised is attached hereto as Exhibit B. NOW, THEREFORE, in consideration of the performance and observance of the terms, covenants and conditions hereafter set forth, the parties hereto mutually agree as follows: 1. GRANT OF OPTION: Subject to the conditions set forth in this Option Amendment, the City hereby grants to Optionee an Option To Lease the Property ("Option") for the Term (as defined in Section 2 below) and in accordance with the covenants and conditions set forth in the Ground Lease. 2. OPTION TERM: Unless otherwise extended by written agreement of the parties, the term ("Term") of this Option shall commence on __________, 2018 ("Commencement Date") and shall expire at 5:00p.m. on __________, 20__; provided, however, Optionee, in 6.1.b Packet Pg. 145 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) its sole and absolute discretion, may extend the dates for completion of the conditions in Section 5 below and elsewhere herein and the Term of this Agreement by up to Eighteen (18) Months, if Optionee has reached the fundraising thresholds specified in Section 5 below. Optionee may exercise its right to extend this Option following (i) written request from Optionee to the City requesting such extension(s); and (ii) Optionee documenting in writing that it has reached the fundraising threshold necessary for extension. Notwithstanding any other provision of this Option, Optionee's right to exercise the Option and execute the Lease will terminate and be of no further force and effect if the conditions set forth in this Option are not timely satisfied, and the Option is not exercised, before the expiration of the Term. 3. OPTIONEE'S PROJECT: Optionee's development is a non-profit community resource center serving the needs of the local senior citizen population, including, without limitation, operation of a thrift store and cafe along with programs serving poor, infirm and otherwise vulnerable seniors. Optionee also understands that this facility is to be used as a Community Center benefitting the whole community. Optionee and the City will define terms for City use in the Ground Lease Agreement. The Optionee may, from time to time, utilize portions of the property for revenue generating events, including, but not limited to, weddings, dances, class reunions, holiday activities and similar types of festivities. 4. OPTION AGREEMENT CONSIDERATION: Optionee shall pay to the City the sum of Ten Dollars ($10.00) as consideration for this Amendment To Option To Lease (the "Option consideration"). The Option consideration shall be paid to the City at the time Optionee executes and delivers the Option To Lease. 5. CONDITIONS PRECEDENT: Optionee will have no right to exercise the Option until it has commitments, through private donations, grants and other sources (not including city funds), for $12,000,000.007,462,500 which is 75% of the projected cost of the new center and parking lot. 6. EXERCISE OF OPTION: If, at any time before the expiration of the Term or earlier termination of this Option, all of the conditions precedent to the exercise of the Option set forth in this Option Amendment have been satisfied by the dates specified herein, the City shall prepare the Ground Lease negotiated and approved under the terms of this Option Amendment for execution, which preparation shall include, but is not limited to, inserting the Commencement Date, Termination Date, among other final details. Optionee may exercise the Option by delivering to the City written notice of its election to do so, accompanied by properly executed copies of the Proposed Ground Lease in duplicate, including the Lease Guaranty. IN WITNESS WHEREOF, the parties hereto have executed this Lease Option as of the date and the year first above written. 6.1.b Packet Pg. 146 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) CITY OF EDMONDS By:___________________________________ Printed Name: David O. Earling EDMONDS SENIOR CENTER, a non-profit corporation By:__________________________ Printed Name: Farrell B. Fleming Printed Title: Executive Director Approved as to form: CITY ATTORNEY By:_____________________________ Printed Name: Jeff Taraday Attest: CITY OF EDMONDS CITY CLERK By:__________________________ Printed Name: Scott Passey 6.1.b Packet Pg. 147 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) EXHIBIT A Property Description Parcel Number 27032300104200 Property Address: 220 Railroad Ave., Edmonds, WA 98020-4133 Property Description SEC 23 TWP 27 RGE 03BEG MT W LN GN R/W WITH S LN GOVT LOT 2 TH NELY ON SD R/W 450FT TH N49*00 OOW 95.67FT M.L TO MEA LN TH S51*23 OOW ON SD MEA LN 288.33FT TPB TH N51 *23 OOE ALG MEA LN 288.33FT THN47*32 OOW 319.63FT TO INNER HARBOR LN TH S45*00 OOW ON INNER HARBOR LN 250.13 FT TH S38*37 OOE 287.94FT TPB TGW FDT - COM AAP ON W LN GN R/W AT INT WITH S LNGOVT LOT 2 TH NLY ALG W LN SD R/W 150FT TPB TH CONT NLY ALG SD R/W 300FT TH NWLY AT R/A FR SD R/W TO MEA LN TH SWLY ALG SD MEA LN TAP AT R/A FR TPB TH SELY TPB BOTH PER WD 683-545 2/23/73 6.1.b Packet Pg. 148 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) Exhibit B GROUND LEASE THE CITY OF EDMONDS AND THE EDMONDS SENIOR CENTER 6.1.b Packet Pg. 149 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) TABLE OF CONTENTS LIST OF EXHIBITS.....................................................................................................................ii GROUND LEASE......................................................................................................................... 3 SECTION 1. AGREEMENT TO LEASE PROPERTY .......................................................... 3 SECTION 2. TERM..................................................................................................................... 4 SECTION 3. RENT ..................................................................................................................... 4 SECTION 4. SENIOR CENTER'S OTHER OBLIGATIONS. ............................................... 5 SECTION 5. CITY AUTHORITY AND OBLIGATIONS...................................................... 7 SECTION 6. INDEMNITY, INSURANCE ............................................................................... 9 SECTION 7. DEFAULT. ........................................................................................................... 12 SECTION 8. REPRESENTATIONS ....................................................................................... 13 SECTION 9. GENERAL PROVISIONS................................................................................. 14 6.1.b Packet Pg. 150 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) LIST OF EXIDBITS EXHIBIT A Property Description EXHIBIT B Easement For Parking EXHIBIT C Easement For Access and Utilities EXHIBIT D Easement For Construction 6.1.b Packet Pg. 151 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 10 BNC\16830\0002\00764457.VI GROUND LEASE CITY OF EDMONDS/EDMONDS SENIOR CENTER THIS GROUND LEASE (this "Lease"), effective the ____day of _________, 201_ ("Effective Date") is between THE CITY OF EDMONDS, a municipal corporation of the State of Washington (the "City") and THE EDMONDS SENIOR CENTER, a nonprofit corporation under the laws of the State of Washington (the "Senior Center"). WHEREAS, the City and the Senior Center entered into a Lease dated December 1, 2008 (the “2008 Lease”), the Term of which was scheduled to expire in 2020 unless extended by one or both of the two five-year extensions in that Lease (the 2008 Lease). WHEREAS, the 2008 Lease encompasses the same a portion of the real property as of this Lease and the parties intend that this Lease supersede the 2008 Lease. The parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and intending to be legally bound by the terms and conditions of this Lease, agree as follows: SECTION 1. AGREEMENT TO LEASE PROPERTY 1.1 Agreement to Lease and Description of Property. The City hereby leases to the Senior Center and the Senior Center leases from the City that certain real property described and shown on Exhibit A attached hereto together with all improvements located thereon or to be located thereon (the "Property"). The Property is the area upon which the Senior Center is to construct its Edmonds Waterfront Center Building and consistings of 2.63____ sq.ft. As used in this Lease, the term "Improvements" shall mean all buildings, driveways, sidewalks, infrastructure improvements, utilities, paved or unpaved parking areas (collectively "Parking Lot"), landscaping and any other enhancements located on the Property or to be located on the Property during the term of this Lease and made to the Property by the Senior Center. 1.1.1 Easement For Parking. Senior Center shall have an easement over and across the real property legally described in and on the terms and conditions set forth in Exhibit B (the “Parking Lot Easement”) for ingress, egress and parking. 1.1.2 Easement For Access and Utilities. Senior Center shall have an easement over, under and across the real property legally described in and on the terms and conditions set forth in Exhibit C (the “Access and Utility Easement”) to allow access for people, vehicles and utilities to and from the Property. 1.1.3 Easement For Construction. Senior Center shall have a temporary easement over, under and across the real property legally described in and on the terms and conditions set 6.1.b Packet Pg. 152 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 11 BNC\16830\0002\00764457.VI forth in Exhibit D (the “Construction Easement”) to allow for construction activities to occur during the building of the Edmonds Waterfront Center Building and ancillary facilities. 1.2 Use of the Property. 1.2.1 Allowed Uses of the Property by the Senior Center. Except as otherwise provided herein, the Senior Center shall use the Property for the purpose of building and operating a non- profit community resource center (to be known as the “Edmonds Waterfront Center”) serving the needs of the local population, in particular, poor, infirm and otherwise vulnerable seniors and other members of the community. 1.2.1.1 Notwithstanding the foregoing, the Senior Center may from time to time utilize portions of the Property for revenue-generating activities including, but not limited to, rentals, events and the operation of a thrift store and cafe, provided that all revenues generated therefrom are utilized by the Senior Center exclusively for the purposes set forth in Section 1.2.1, above. 1.2.2 Allowed Uses of the Property by the City. The City of Edmonds shall be given access to the Edmonds Waterfront Center bBuilding so it may offer recreational and other programs to the public. The City will be allowed use Monday through Thursday, 4:00pm - close, and other times as mutually agreed upon with the Lessee. The City and Senior Center agree to meet on a regular on-going basis (at least quarterly) to review their respective program schedules and determine whether there is any unprogrammed (surplus) time after accounting for each party's program needs during that party's first-priority time periods. At these meetings each party shall offer its remaining unprogrammed first-priority time slots to the other party for use by the other party. Senior Center acknowledges that the grounds surrounding the building are a public park and shall remain open to the public subject to the City's reasonable regulations relate to uses, hours, etc. SECTION 2. TERM 2.1 Initial Term. The term of this Lease ("Lease Term") shall extend for a period of Forty (40) years commencing on ______, 201_, and terminating on ________, 20_, subject to the right of the Senior Center to extend the Lease Term as provided herein. 2.2 Extension Term. The Lease Term may be extended by the Senior Center for an additional period of Fifteen (15) years 2.2.1 Conditions of Extension. In order for the Senior Center to extend the Lease Term, it shall (i) not be in material default at the time of providing Notice of its Lease Extension and thereafter; (ii) it shall provide written Notice of its Lease Extension at least one hundred eighty (180) days prior to the Termination of the Lease Term. 2.2.2 Process for Extension. No sooner than three hundred sixty-five (365) days and no later than one hundred eighty (180) days prior to the expiration of the Lease Term, Senior Center shall provide written notice of its intention to exercise the Extension Term. The City and 6.1.b Packet Pg. 153 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 12 BNC\16830\0002\00764457.VI Senior Center shall meet no later than one hundred twenty (120) days prior to the expiration of the Lease Term to confirm the Extension Term, discuss any matters pertaining thereto and sign a Lease Addendum incorporating the Extension Term and any mutually acceptable matters pertaining to the Extension Term. SECTION 3. RENT 3.1 Rent. In consideration for the use of the Property as specified in this Lease, the Senior Center shall pay to the City a total payment of Ten Dollars ($10.00) per year, and such sum shall be paid within ten (10) days from the date of execution of this Lease and within ten (10) days following January 1st of each calendar year of each year during the Term of this Lease. The parties mutually agree and acknowledge that the Senior Center's operation of the Senior Center upon the Property effectuates a fundamental government purpose and public benefit such as to obviate the necessity of additional rental payment compensation. Furthermore, because the Senior Center's mission is to enrich the social, physical, and intellectual wellbeing of seniors, the City is able to lease this property to the Senior Center for less than fair market value under the poor and infirm exception to the constitutional (Article 8, Section 7) prohibition on gifting or loaning of public funds. SECTION 4. SENIOR CENTER'S OTHER OBLIGATIONS 4.1 Construction of Improvements. 4.1.1 City Approval and Ownership. Senior Center shall undertake no demolition, construction, alteration, or changes ("Work") on or to the Property without the prior written consent of the City, which shall be within the discretion of the City to withhold or deny. In applying its discretion, the City shall consider, among other factors deemed relevant by the City Council, the intended uses of the Property as described in Section 1.2 as well as the Property's functionality as a park. The consent contemplated in this subsection 4.1.1 is separate and apart from the City's regulatory authority and the discretion to withhold or deny approval under this subsection 4.1.1 is not limited in the same way that the City's regulatory discretion is limited. Any deviation from approved plans must also be approved, in writing, by the City. Improvements constructed by the Senior Center during the term of this Lease shall be considered the Senior Center's property until the date this Lease is terminated. Upon termination of the Lease Term, together with Extension, if applicable, all improvements located on the Property shall become the property of the City, excepting trade fixtures, which may be removed by Senior Center at its option. The Senior Center will bring forth the schematic design of the facility, including its footprint on the Property, to the City Council for approval. The City Council will consider, and may opt to hold one or more public hearings on the schematic design prior to taking action. The Senior Center agrees not to proceed with the design development phase of the design process until the schematic design of the facility, including its footprint on the Property, is approved by the City Council. The Senior Center will also bring forth the design development phase drawings of the facility to the City Council for approval. The Senior Center agrees not to proceed with the construction document phase of the design process until the drawings from the design development phase have been approved by the City Council. Any proposed substantive design changes that are inconsistent with a previous design approval (schematic or design development), including 6.1.b Packet Pg. 154 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 13 BNC\16830\0002\00764457.VI proposed changes to the facility's footprint on the Property, shall also be subject of City Council approval and shall be returned to the City Council as soon as practicable and not be deferred until the approval of the next phase. In the event there are any disputes that arise concerning decisions made by the City under this Section 4.1.1, those disputes shall be subject to the dispute resolution provisions in Section 9.18. 4.1.2 Permits. Once approvals have been given by the City under 4.1.1, above, no Work may commence until Senior Center obtains and delivers to the City copies of all necessary governmental permits. Senior Center must also supply the City with a copy of any occupancy permit required and any certification required by the fire marshal, prior to Senior Center's occupancy of the Property. 4.1.3 Construction Schedule. Construction Work must be completed within the earlier of two (2) years of the receipt of consent to perform the Work obtained under Section 4.1.1 or three (3) years of the Commencement Date of this Lease. If construction is begun within one (1) year of the receipt of consent and diligently performed thereafter, the City will grant Senior Center a one (1) year extension to complete construction, if needed, so long as Senior Center notifies the City of its need for additional time at least thirty (30) days in advance of the completion deadline. Failure to complete construction within the specified time shall be an event of Default under Section 7.1 unless any delay in construction occurred as a result of failure by the City to allow Senior Center's construction to commence in a timely manner in which case, the Senior Center shall be given a commensurate amount of time for completion of construction. All Work done on the Property at any time during the term of this Lease must be done in a good workman-like manner and in accordance with all applicable laws and all building, land use, and other permit requirements. All Work shall be done with reasonable dispatch. If requested by the City, within thirty (30) days after the completion of any Work, Senior Center shall deliver to the City complete and fully detailed as-built drawings of the completed Work, in both electronic and paper forms, prepared by an architect licensed by the State of Washington. All landscaping shall be designed by a landscape architect licensed in the State of Washington. 4.2 Maintenance. At all times during the Lease Term and any Extension Term, Senior Center shall reasonably keep and maintain the SeniorEdmonds Waterfront Center Improvements located on the Property in good repair and operating condition and shall make all necessary and appropriate preventive maintenance, repairs, and replacements. On each fifth anniversary of this Lease (meaning every five years), the City and Senior Center shall conduct a thorough inspection of the SeniorEdmonds Waterfront Center Improvements on the Property and City shall inform Senior Center of any needed repairs, maintenance or clean-up to be done in order to maintain the quality of any SeniorEdmonds Waterfront Center Improvements to the Property, reasonable wear and tear excepted. Such repairs, maintenance and clean-up shall be done with reasonable dispatch. Prior to entering into any Extension Term of this Lease such an inspection will also be required and all reasonable repairs and maintenance needed to be done must be done to the Improvements before an Extension Term of the Lease commences. 4.3 No Liens. Senior Center agrees to pay, when due, all sums for labor, services, materials, supplies, utilities, furnishings, machinery, or equipment which have been provided to the Property. If any lien is filed against the Work which Senior Center wishes to protest, then Senior 6.1.b Packet Pg. 155 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 14 BNC\16830\0002\00764457.VI Center shall immediately deposit cash with the City, or procure a bond acceptable to the City, in an amount sufficient to cover the cost of removing the lien from the Work. Failure to remove the lien or furnish the cash or bond acceptable to the City within thirty (30) days shall constitute an Event of Default under this Lease and the City shall automatically have the right, but not the obligation, to pay the lien in full with no notice to Senior Center and Senior Center shall immediately reimburse the City for any sums so paid to remove any such lien. Senior Center shall not encumber the Property or any Improvements thereon without prior written approval of the City. Senior Center shall obtain a performance bond in the full amount of the contract it has signed with its contractor to complete the facility and provide such performance bond to the city prior to demolition of the existing facility. The performance bond shall ensure that the construction of the facility is completed and that all workers, contractors, subcontractors, and suppliers will be paid. 4.4 Utilities and Services. Senior Center must make arrangements for all utilities and shall promptly pay all utility charges before they become delinquent. Senior Center is solely responsible for verifying the existence, location, capacity and availability of all utilities it may need for Senior Center's planned use of the Property. Senior Center shall be solely responsible for the cost of extending any existing utility lines into the Property; the Property, as made available to Senior Center by the City, shall include utility access for water, sewer, electrical power and telephone to the edge (back of curb) of the Property. Senior Center shall be solely responsible for meeting and securing all permits and for meeting all requirements necessary to achieve all of the above. 4.5 Signs. Any signs erected by Senior Center must comply with all local sign ordinances. Senior Center shall remove all signs and sign hardware upon termination of this Lease and restore the sign location(s) to its (their) former state(s), unless the City elects to retain all or any portion(s) of the signage. Signage requirements may reasonably change during the term and, to maintain uniformity and continuity, Senior Center will comply with any new sign code requirements within a reasonable time after the adoption of such new requirements. SECTION 5. CITY AUTHORITY AND OBLIGATIONS 5.1 Delivery of Property. Senior Center shall have the right to possession of the Property as of the Commencement Date. In the event the City shall permit Senior Center to occupy the Property prior to the Commencement Date, such occupancy shall be subject to all provisions of this Lease. Early or delayed possession shall not advance or defer the Expiration Date of this Lease. 5.2 Quiet Enjoyment. Subject to Senior Center performing all of Senior Center's obligations under this Lease and subject to the City's rights under this Lease and its rights of condemnation under Washington law, Senior Center's possession of the Property will otherwise not be disturbed by the City. Any sublease shall be subject to prior approval by the City and if approval is granted this quiet enjoyment provision shall apply to senior center's sub lessees. 5.3 Condition of Property. The City makes no warranties or representations regarding the condition of the Property, including, without limitation, the suitability of the Property for Senior Center's intended uses or, the availability of accessible utilities or roadways needed for 6.1.b Packet Pg. 156 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 15 BNC\16830\0002\00764457.VI Senior Center's intended purposes. Senior Center has inspected the Property, conducted its own feasibility and due diligence analysis, and, as of the date its environmental audit is completed and the report provided to Senior Center or Senior Center's commencement of construction, whichever occurs first, Senior Center accepts the Property in "AS IS" condition, upon taking possession. 5.4 Parking Lot and Frontage Improvements Design, Construction and Repair Obligations. 5.4.1 Parking Lot and Frontage Improvements Design. The City and Senior Center shall work together to design a Parking Lot and Frontage Improvements that meets the requirements for the Senior Center's Building as well as the City's Regional Park facilities. The parties anticipate that the Parking Lot will have one hundred (I 00) parking spaces but the final number shall be determined by a parking study undertaken, if needed, by the City and Senior Center, jointly. The parking study shall specifically consider the needs of the Senior Center and the City's Regional Park designation for the Property. The total number of parking spaces incorporated into the design for the Parking Lot shall accommodate as closely as possible the anticipated parking demands for the Senior Center Property and the City's Regional Park activities. The Parking Lot and the Frontage Improvements design shall incorporate all aspects necessary for construction including, without limitation, storm drainage, and shall be developed and permitted in coordination with the Senior Center/Community Center facility, including but not limited to the schematic design and design development approval process set forth in Section 4.1, above. The costs of planning and design of the Parking Lot and Frontage Improvements shall be paid by the City. 5.4.2 Parking Lot and Frontage Improvements Construction. The City shall design, permit, solicit and engage a general contractor andand Senior Center shall share equally inpay the cost of construction of the Parking Lot and Frontage Improvements onadjacent to and which serves the Property according to the design plans as provided to Senior Center in Section 5.4.1, above. The Senior Center's contractor shall build the Parking Lot as part of Senior Center's construction of its Building and related improvements, with the City shall pay its share. The Parking Lot and Frontage Improvements must be constructed in coordination with Senior Center's Building so that it is complete before the Building and related improvements are occupied. Except as specified herein, the City shall have no responsibility for the repair or maintenance of the Property or for construction of any roadways, utilities or any other improvements on or off of the Property. Should the City of its own accord undertake any repair or maintenance work on the Property itself, the City shall take reasonable steps to do so in a manner that does not interfere with Senior Center's use of the Property or create a constructive eviction or other eviction of the Senior Center. Any repair on the Property outside of that described in Section 5.4.3, below, shall be the Senior Center's responsibility and shall be made at the Senior Center's sole expense. 5.4.3 Parking Lot and Frontage Improvements Maintenance and Repair. The City and the Senior Center shall have full share equal responsibility for repair, maintenance and any capital improvements required for the Parking Lot and Frontage Improvements after its initial construction. The City and Senior Center shall undertake regular inspections of the Parking Lot and Frontage Improvements consistent for a property of that type and implement necessary and appropriate maintenance activities at reasonable intervals to keep the Parking Lot and Frontage 6.1.b Packet Pg. 157 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 16 BNC\16830\0002\00764457.VI Improvements in good condition. When capital renovations are required to restore the Parking Lot and/or Frontage Improvements to good condition during the Lease Term, the City and Senior Center shall undertake such capital improvements. 5.4.4 Beach Restoration and Walkway. The City has other areas of its Regional Park that are located adjacent to the Property. Two of these other areas are the City Beach and the City Walkway. The City is undertaking a beach restoration project for its City Beach area and it shall complete that restoration project and pay the cost thereof. The City shall also complete the design, permitting, construction of and payment for the City Walkway project in and around the Edmonds Waterfront Center Building, its grounds and any ancillary facilities. 5.4.5 Senior Center's Location within Regional Park Grounds and Park Maintenance Responsibility. The Property is owned by the City and has been designated a regional park. The City shall define maintenance standards and intervals for the grounds surrounding the Senior Center, including landscaping, irrigation, and general refuse removal (not inclusive of the garbage utility from the Senior Center facility). This park area will be within the limited control of the City. The Senior Center acknowledges that, as a public park, the grounds surrounding the facility may constitute a public forum for First Amendment purposes and that there may be circumstances in which the City may need to allow constitutionally protected activity to occur on the site. Such circumstances shall not constitute a constructive eviction of the Senior Center and may not be grounds for damages to be paid from the City to the Senior Center. The Senior Center may not exclude the public from the park grounds unless it has obtained the applicable event permit from the City. The City is not responsible for repair and/or maintenance of the Building; provided, however, as part of the City's allowed use of the Building, the City may be charged for mutually agreed upon costs directly associated with its use of the Building (i.e. utilities, site monitor, cleaning, etc.). SECTION 6. INDEMNITY, INSURANCE 6.1 General Indemnity. Upon the Commencement Date of this Lease, the Senior Center agrees to defend (using legal counsel reasonably acceptable to the City), indemnify, and hold the City harmless from and against any and all actual or alleged claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, damages, expenses, costs, fees (including, but not limited to, attorney, accountant, paralegal, expert, and escrow fees), fines, and/or penalties, (collectively "Costs"), which may be imposed upon or claimed against the City, and which, in whole or in part, directly or indirectly, arise from or are in any way connected with Senior Center's use of the PremisesProperty, or from the conduct of Senior Center's business, or from any activity, work or thing done, permitted, or suffered by Senior Center in or about the PremisesProperty, except only such injury or damage as shall have been occasioned by the sole negligence of the City including: Any act, omission or negligence of the Senior Center, its Sub lessees, or its event space renters; any use, occupation, management or control of the Property by the Senior Center; any condition created in, on or about the Property by Senior Center, an agent, sub lessee, or event space renter, including any accident, injury or damage occurring in, on or about the Property after the Effective Date; any breach, violation, or nonperformance of any of Senior Center's obligations under this Lease by Senior Center, its Sub lessees, or event space renters; any damage caused by Senior Center, its Sub lessees, or event space renters on or to the Property. The Senior Center's obligations and 6.1.b Packet Pg. 158 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 17 BNC\16830\0002\00764457.VI liabilities hereunder shall commence on the Effective Date of this Lease, if earlier than the Commencement Date and if caused by the activities of the Senior Center or its agents or invitees on the Property. As used herein, the indemnification provided by the Senior Center is intended to include indemnification for the actions of the Senior Center and its employees and other agents and all of the Senior Center's Sub lessees, event space renters and all of their respective employees and other agents. The Senior Center's obligations to indemnify, defend and hold harmless the City hereunder include indemnification of the employees, agents and elected officials of the City. 6.2 Insurance Requirements. The Senior Center shall procure and maintain for the duration of the Lease insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Senior Center's operation and use of the leased PremisesProperty. LesseeSenior Center's maintenance of insurance as required by the Lease shall not be construed to limit the liability of the LesseeSenior Center to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The amounts listed indicate only the minimum amounts of insurance coverage the City is willing to accept to help insure full performance of all terms and conditions of this Lease. All insurance required by Senior Center under this Lease shall meet the following minimum requirements: 6.2.1 Certificates: Notice of Cancellation. On or before the Commencement Date, Senior Center shall furnish the City with original certificates and a copy of any amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the existence of all insurance required under Section 6.3. Thereafter, the City must receive notice of the expiration or renewal of any policy at least thirty (30) days prior to the expiration or cancellation of any insurance policy, PROVIDED THAT the Senior Center shall provide the City with written notice of any policy expiration or cancellation, within two business days of its receipt of such notice. No insurance policy may be canceled, revised, terminated or allowed to lapse without at least thirty (30) days prior written notice being given to the City. Insurance must be maintained without any lapse in coverage during the entire Lease Term and any Extension Term. Insurance shall not be canceled without City consent. The City shall also be given copies of Senior Center's policies of insurance, upon request. 6.2.2 Additional Insured. The City shall be named as an additional insured in each required policy using ISO Additional Insured-Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage and, for purposes of damage to the Property, as a loss payee to the extent of its interest therein. Such insurance shall not be invalidated by any act, neglect or breach of contract by Senior Center and shall not in any way be construed by the carrier to make the City liable for payment of any of Senior Center's insurance premiums. 6.2.3 Primary Coverage. The required policies are to contain or be endorsed to contain that they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Senior Center's insurance and shall not contribute with it. 6.2.4 Company Ratings. All policies of insurance must be written by companies having an A.M. Best rating of not less than A: VII. The City may, upon thirty (30) days written notice to Senior Center, require Senior Center to change any carrier whose rating 6.1.b Packet Pg. 159 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 18 BNC\16830\0002\00764457.VI drops below such rating. 6.3 Required Insurance. At all times during this Lease, Senior Center shall provide and maintain the following types of coverage: 6.3.1 Commercial General Liability Insurance. Senior Center shall maintain an occurrence form commercial general liability policy (including coverage for broad form contractual liability; and personal injury liability) for the protection of Senior Center and the City, insuring Senior Center and the City against liability for damages because of personal injury, bodily injury, death, or damage to property, including loss of use thereof, and occurring on or in any way related to the Property or occasioned by reason of the operations of Senior Center. Such coverage shall name the City as an additional insured using ISO Additional Insured-Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. 6.3.2 Property Insurance. Senior Center shall maintain, in full force and effect during the Lease Term, "All Risk" property insurance covering all buildings, fixtures, equipment, and all other Improvements located on the Property. Coverage shall be in an amount equal to One Hundred Percent (100%) of the new replacement value thereof with no coinsurance provisions. Such insurance shall name the City as an additional insured and loss payee as to its full interest in the insured property and shall include the insurer's waiver of subrogation in accordance with Section 6.4. 6.1.b Packet Pg. 160 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 11 BNC\16830\0002\00764457.V1 6.3.3 Automobile Liability Insurance. Senior Center shall maintain for all of Senior Center's employees who are present on the Property or are involved in the operations conducted on the Property an occurrence form automobile liability policy insuring Senior Center and the City against liability for damage because of bodily injury, death, or damage to property, including loss of use thereof, and occurring in any way related to the use, loading or unloading of Senior Center's owned, hired, leased and non-owned vehicles on and around the Property. Such insurance shall name the City as an additional insured. Coverage shall be in an amount of not less than Two Million Dollars ($2,000,000) combined single limit per occurrence. 6.3.4 Workers' Compensation Insurance. Senior Center shall maintain in force Workers' Compensation insurance for all of Senior Center's employees who are present on the Property or are involved in the operations conducted on the Property, including coverage for Employer's Liability. In lieu of such insurance, Senior Center may maintain a self-insurance program meeting the requirements of the State of Washington and a policy of Excess Workers' Compensation with a limit of at least One Million Dollars ($1,000,000) per accident above the self-insured retention. Senior Center has indicated that none of its employees will be on the Property since Senior Center intends to hire a management company to oversee the Property. In that case, Senior Center shall be responsible to require that its management company provides workers' compensation insurance for its employees on the Property and Senior Center shall fully defend and indemnify the City against any workers' compensation claim. 6.3.5 Builder's Risk. Senior Center shall maintain, in full force and effect during construction of Senior Center's facility described in this Lease, Builders Risk insurance covering interests of the Senior Center, the City, the Contractor, Subcontractors, and Sub- subcontractors in the work. Builders Risk insurance shall be on a all-risk policy form and shall insure against the perils of fire and extended coverage and physical loss or damage including flood, earthquake, theft, vandalism, malicious mischief, collapse, temporary buildings and debris removal. Coverage shall include: 1) formwork in place; 2) all materials and equipment on the Property; 3) all structures including temporary structures; and 4) all supplies related to the Work being performed. The insurance required hereunder shall have a deductible of not more than Five Thousand Dollars ($5,000), which will be the responsibility of the Contractor. Higher deductibles for flood and earthquake perils may be accepted by the City upon written request by the Contractor and written acceptance by the City. Any increased deductibles accepted by the City will remain the responsibility of the Contractor. The Builders Risk insurance shall be maintained until final acceptance of the work. 6.4 Waiver of Subrogation. Senior Center and City hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said facility. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. 6.5 Periodic Review. The City shall have the right to periodically review the limits and terms of insurance coverage. In the event the City determines that such limits, and/or terms should be changed, the City will give Senior Center a minimum of thirty (30) days' notice of such determination and Senior Center shall modify its coverage to comply with the new insurance requirements of the City. The City agrees that it shall be reasonable in any coverage 6.1.b Packet Pg. 161 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 12 BNC\1 6830\0002\00764457.VI change required, and that such change will be in accordance with standard market requirements for senior center facilities or similar activity centers. Senior Center shall also provide the City with proof of such compliance by giving the City an updated certificate of insurance within thirty (30) days. 6.6 Failure to Maintain Insurance. Failure on the part of the Senior Center to maintain the insurance as required shall constitute a material breach of lease, upon which the City may, after giving five business days' notice to the Senior Center to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand. SECTION7. DEFAULT 7.1 Senior Center Default. 7.1.1 The occurrence of any one or more of the following shall constitute a material default and breach of this Lease by the Senior Center: 7.1.1.1 Vacating the Property. The vacating or abandonment of the Property by the Senior Center for more than thirty (30) days. 7.1.1.2 Failure to Pay Rent. The failure by the Senior Center to make any payment of rent or any other payment required to be made by the Senior Center under this Lease, as and when due, where such failure shall continue for a period of thirty (30) days after written notice thereof by the City to the Senior Center. 7.1.1.3 Unpermitted Use of the Property. The use of the Property for any purpose not authorized by Section 1.2.1 of this Lease where such unpermitted use of the Property shall continue for a period of thirty (30) days after written notice thereof shall be grounds for default. 7.1.1.4 Failure to Perform. Failure by the Senior Center to observe or perform any of the covenants or provisions of this Lease to be observed or performed by the Senior Center, specifically including, without limitation, the Senior Center's utilization of the Property for purposes materially inconsistent with those set forth in this Lease where such failure shall continue for a period of thirty (30) days after written notice thereof from the City to the Senior Center. Provided, that if the nature of the Senior Center's default is such that more than thirty (30) days are reasonably required for its cure, then the Senior Center shall not be deemed to be in default if the Senior Center shall commence such cure within the thirty (30) day period and thereafter diligent prosecute such cure to completion. 7.1.2 Remedies in Default. In the event of any default or breach by the Senior Center under this Lease, in addition to any other remedies at law or in equity, the City may: 7.1.2.1 Terminate the Lease. Terminate the Senior Center's right to possession of the Property by providing written notice of at least thirty (30) days; 6.1.b Packet Pg. 162 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 13 BNC\1 6830\0002\00764457.VI 7.1.2.2 Continue the Lease. Maintain the Senior Center's right to possession in which case the Lease shall continue in effect whether or not the Senior Center shall have abandoned the Lease Premises. In such event, the City shall be entitled to enforce all Landlord's right and remedies under this Lease; and/or 7.1.2.3 Other remedies. Pursue any other remedy now or hereafter available to a Landlord under the laws of the State of Washington. The City expressly reserves the right to recover from the Senior Center any and all actual expenses, costs and damages caused in any manner by reason of the Senior Center's default or breach. 7.1.3 Legal Expenses. If either party is required to bring or maintain any action (including insertion of any counterclaim or cross claim or claim in a proceeding in bankruptcy, receivership or other proceeding instituted by a party hereto or by others) or otherwise refers this Lease to any attorney for the enforcement of any of the covenants, terms or conditions of this Lease, the prevailing party in such action shall, in addition to all other payments required herein, receive from the other party all costs incurred by prevailing party, including reasonable attorney's fees. 7.2 Default by the City. The City shall not be in default unless the City fails to perform obligations required of the City under this Lease within a reasonable time, but in no event later than thirty (30) days after written notice by the Senior Center to the City provided, that if the nature of the City's obligation is such that more than thirty (30) days are required for performance then the City shall not be in default if the City commences performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion. The notice shall specify the portion of the Lease that the City has failed to perform and the action that the Senior Center seeks to be taken by the City to prevent the default. The Senior Center further agrees not to invoke any remedies until such thirty (30) days have elapsed. SECTION 8. REPRESENTATIONS 8.1 Representations of Senior Center. 8.1.1 Senior Center is a duly organized and legally existing corporation under the laws of the State of Washington. 8.1.2 Senior Center's execution, delivery and performance of all of the terms and conditions of this Lease have been duly authorized by all requisite corporate action on the part of Senior Center. This Lease constitutes Senior Center's legal, valid and binding obligations, enforceable against Senior Center in accordance with its terms subject to the effects of bankruptcy, insolvency, fraudulent conveyance or similar laws affecting creditor's rights and to equitable principles. Execution of the Lease does not conflict with any provision of Senior Center's Articles of lncorporation, Bylaws or other corporate documents. 8.1.3 There is no claim, action, proceeding or investigation pending or, to the actual knowledge of Senior Center, threatened in writing, nor is there any legal determination or injunction that calls into question Senior Center's authority or right to enter into 6.1.b Packet Pg. 163 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 14 BNC\1 6830\0002\00764457.VI this Lease or perform the obligations specified in the Lease. 8.1.4 Senior Center has not employed any broker, finder, consultant or other intermediary in connection with the Lease who might be entitled to a fee or commission in connection with Senior Center and the City entering into the Lease. 8.2 Representations of the City. 8.2.1 The City is a municipal corporation duly organized, validly existing and in good standing under the laws of the State of Washington, with full power and authority to own and lease the Property. The City has the power to enter into and perform its obligations pursuant to this Lease. 8.2.2 The City's execution, delivery and performance of this Lease have been duly authorized consistent with its requirements under Washington law. 8.2.3 There is no claim, action, proceeding or investigation pending or, to the actual knowledge of the City, threatened in writing, nor is there any outstanding judicial determination or injunction that calls into question the City's authority or right to enter into this Lease. SECTION 9. GENERAL PROVISIONS 9.1 No Partnership. It is understood and agreed that this Lease does not create a partnership or joint venture relationship between the City and Senior Center. The City assumes no liability hereunder or otherwise for the operation of the business of Senior Center. The provisions of this Lease with reference to rents are for the sole purpose of fixing and determining the total rents to be paid by Senior Center to the City. 9.2 Governing Law. This Lease shall be governed and construed according to the laws of the State of Washington, without regard to its choice of law provisions. Venue shall be in Snohomish County. 9.3 No Benefit to Third Parties. The City and Senior Center are the only parties to this Lease and as such are the only parties entitled to enforce its terms. Nothing in this Lease gives or shall be construed to give or provide any benefit, direct, indirect, or otherwise to third parties. Nothing in this Lease shall be construed as intending to create a special relationship with any third party; neither the City not the Senior Center intend to create benefits in favor of any third parties as a result of this Lease. 9.4 Notices. All notices required or desired to be given under this Lease shall be in writing and may be delivered by hand delivery, in certain cases sent by facsimile, or by placement in the U.S. mail, postage prepaid, as certified mail, return receipt requested, addressed to the City at: 6.1.b Packet Pg. 164 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 15 BNC\1 6830\0002\00764457.VI The City of Edmonds 121 5th Avenue North Edmonds, WA 98020 Attn: City Clerk And to Senior Center at: Edmonds Senior Center P.O. Box 717 Edmonds, Washington 98020 Attn: Executive Director Any notice delivered by hand delivery shall be conclusively deemed received by the addressee upon actual delivery; any notice delivered by certified mail as set forth herein shall be conclusively deemed received by the addressee on the third Business Day after deposit. The addresses to which notices are to be delivered may be changed by giving notice of such change in accordance with this notice provision. 9.5 Time of the Essence. Time is of the essence in the performance of and adherence to each and every covenant and condition of this Lease. 9.6 Non-waiver. Waiver by the City or Senior Center of strict performance of any provision of this Lease shall not be deemed a waiver of or prejudice the City's or Senior Center's right to require strict performance of the same provision in the future or of any other provision. 9.7 Survival. Any covenant or condition (including, but not limited to, indemnification agreements), set forth in this Lease, the full performance of which is not specifically required prior to the expiration or earlier termination of this Lease, and any covenant or condition which by their terms are to survive, shall survive the expiration or earlier termination of this Lease and shall remain fully enforceable thereafter. 9.8 Partial Invalidity. If any provision of this Lease is held to be invalid or unenforceable, the remainder of this Lease, or the application of such provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby, and each provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. 9.9 Calculation of Time. All periods of time referred to in this Lease shall include Saturdays, Sundays, and legal holidays. However, if the last day of any period falls on a Saturday, Sunday, or legal holiday, then the period shall be extended to include the next day which is not a Saturday, Sunday or legal holiday. "Legal Holiday" shall mean any holiday observed by the Federal Government. As used in this Lease, "Business Days" shall exclude Saturdays, Sundays, legal holidays and the week between December 25 and January 1. 6.1.b Packet Pg. 165 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 16 BNC\1 6830\0002\00764457.VI 9.10 Headings. The article and section headings contained herein are for convenience in reference and are not intended to define or limit the scope of any provisions of this Lease. 9.11 Exhibits Incorporated by Reference. All Exhibits attached to this Lease are incorporated by reference herein for all purposes. 9.12 Modification. This Lease may not be modified except by a writing signed by the parties hereto. 9.13 Engagement of Brokers. Senior Center and the City each represent to one another that if a broker's commission is claimed, the party who engaged the broker shall pay any commission owed and shall defend, indemnify and hold the other party harmless from any such claim. 9.14 Right of Parties and Successors in Interest. The rights, liabilities and remedies provided for herein shall extend to the heirs, legal representatives, successors and, so far as the terms of this Lease permit, successors and assigns of the parties hereto. The words "City" and "Senior Center" and their accompanying verbs or pronouns, wherever used in this Lease, shall apply equally to all persons, firms, or corporations which may be or become such parties hereto. 9.15 Execution of Multiple Counterparts. This Lease may be executed in two or more counterparts, each of which shall be an original, but all of which shall constitute one instrument. 9.16 Defined Terms. Capitalized terms shall have the meanings given them in the text of this Lease. 9.17 No Limit on City's Powers. Nothing in this Lease shall limit, in any way, the power and right of the City to exercise its governmental rights and powers, including its powers of eminent domain. 9.18 Non-Binding Mediation. Should any dispute arise between the parties to this Lease, other than a dispute regarding the failure to pay Rent or other payments (including taxes) as required by this Lease, it is agreed that such dispute will be submitted to a mediator prior to any arbitration or litigation. The parties shall exercise good faith efforts to agree on a mediator. The mediation fee shall be shared equally by the City and Senior Center. Mediation shall be non- binding and will be conducted in Edmonds, Washington. Both parties agree to exercise good faith efforts to resolve disputes covered by this section through this mediation process. If a party requests mediation and the other party fails to respond within ten (10) days, or if the parties fail to agree on a mediator within ten (10) days, a mediator shall be appointed by the presiding judge of the Snohomish County Superior Court upon the request of either party. The finding of the mediator shall only become binding upon the parties if both parties so agree and thereafter execute a settlement agreement based on the mediator's findings or recommendation. 9.19 This Lease Supersedes. This Lease shall replace and supersede the 2008 Lease. The parties hereby terminate the 2008 Lease in its entirety. 6.1.b Packet Pg. 166 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 17 BNC\1 6830\0002\00764457.VI Parties. 9.20 Recording. A Memorandum of this Lease may be recorded after execution by the 9.21 Entire Agreement. This Lease represents the entire agreement between the City and Senior Center relating to Senior Center's leasing of the Property. It is understood and agreed by both parties that neither party nor an official or employee of a party has made any representations or promises with respect to this Lease or the making or entry into this Lease, except as expressly set forth in this Lease. No claim for liability or cause for termination shall be asserted by either party against the other for, and neither party shall be liable by reason of, any claimed breach of any representations or promises not expressly set forth in this Lease; all oral agreements with the parties are expressly waived by both parties. This Lease has been extensively negotiated between the parties. Therefore, no alleged ambiguity or other drafting issues of the terms of this Lease shall be construed, by nature of the drafting, against either party. 6.1.b Packet Pg. 167 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 18 BNC\1 6830\0002\00764457.VI IN WITNESS HEREOF, the parties have subscribed their names hereto effective as of the day, month and year first written above. LESSEE: LESSOR: EDMONDS SENIOR CENTER. THE CITY OF EDMONDS By: By: David Earling As Its Mayor Its: _______________________ APPROVED BY CITY COUNCIL ON: ATTEST: APPROVED AS TO FORM Counsel for the City of Edmonds STATE OF WASHINGTON ) ) ss. City Clerk COUNTY OF SNOHOMISH ) I certify that I have evidence that David Earling is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of Edmonds, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: PRINTED NAME: NOTARY PUBLIC ___ In and for the State of Washington. My commission expires: 6.1.b Packet Pg. 168 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 19 BNC\1 6830\0002\00764457.VI STATE OF WASHINGTON ) ) ss. COUNTY OF SNOHOMISH ) I certify that I have evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the President of the Edmonds Senior Center, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: PRINTED NAME: NOTARY PUBLIC In and for the State of Washington. My commission expires: 6.1.b Packet Pg. 169 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) 20 BNC\16830\0002\00764457.Vl -------------------------------------------- EXHIBIT A Property Description Property Descriptio n SEC 23 TWP 27 RGE 03BEG MT W LN GN R/W WITH S LN GOVT LOT 2 TH NELYON SD R/W 450FT TH N49*00 OOW 95.67FT M.L TO MEA LN TH S51*23 OOW ON SD MEA LN 288.33FT TPB TH N51*23 OOE ALG MEA LN 288.33FT THN47*32 OOW 319.63FT TO INNER HARBOR LN TH S45*00 OOW ON INNER HARBOR LN 250.13 FT TH S38*37 OOE 287.94FT TPB TGW FDT -COM AAP ON W LN GN R/W AT INT WITH S LNGOVT LOT 2 TH NLY ALG W LN SD R/W 150FT TPB TH CONT NLY ALG SD R/W 300FT TH NWLY AT R/A FR SD R/W TO MEA LN TH SWLY ALG SD MEA LN TAP -------AT R/ A FR TPB TH SELY TPB BOTH PER WD 683-545 2/23/73 --------- 6.1.b Packet Pg. 170 Attachment: Red line Lease and Option(00972494) Revisions 06 08 2018 (Senior Center Lease Amendment Proposal) Waterfront Redevelopment/Sr Ctr parking lot/Frontage improvements Expenditures 2017 2018 2019 Total 2020 Design - Waterfront $248,987.00 $674,668.00 $275,000.00 $293,537.00 $106,131.00 Design Parking Lot $116,040.00 Design/Frontage $106,131.00 Design Ebb Tide $203,510.00 Environmental Permitting $75,000.00 $75,000.00 Construction - Ebb tide $1,371,033.00 $1,371,033.00 TCE Ebb Tide TBD TBD Construction -Parking Lot $1,354,013.00 $1,354,013.00 Construction - Waterfront $2,129,118.00 $2,129,118.00 Construction -frontage $291,554.00 $291,554.00 Engineering Staff $180,000.00 $50,000.00 $80,000.00 $50,000.00 Building Permit costs $70,000.00 $50,000.00 $20,000.00 Total $6,145,386.00 $350,000.00 $343,537.00 $4,010,816.00 $4,704,353.00 $1,441,033.00 Revenue Fund 125 $525,000.00 $125,000.00 $455,887.00 $291,033.00 Fund 126 $125,000.00 $150,000.00 $164,598.00 $250,000.00 Park Impact Fees $500,000.00 $250,000.00 $350,000.00 $150,000.00 WWRP $500,000.00 $750,000.00 ALEA $500,000.00 Snohomish County $125,000.00 Sr Ctr: 50% design for Parking lot and frontage $111,085.00 Sr. Ctr: 50% construction for parking lot, frontage $822,783.00 Total $1,150,000.00 $636,085.00 $2,918,268.00 $4,704,353.00 $1,441,033.00 Ttl cost for Parking lot and Frontage: $1,867,736 Ttl for Sr. Ctr.$933,868.00 6.1.c Packet Pg. 171 Attachment: Waterfront Redevelopment and Sr Ctr parking lot draft budget (Senior Center Lease 6.1.dPacket Pg. 172Attachment: Site Plan 2018 yellow building footprint (Senior Center Lease Amendment Proposal) City Council Agenda Item Meeting Date: 08/21/2018 Set Public Hearing for Excelsior Pace Street Vacation Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History Duane Landsverk and A.P. VanMeter have submitted a petition to vacate a portion of Excelsior Place that lies adjacent to and north of the property addressed at 19511 94th Place West. The City Council is required to consider street vacations in a public hearing set by resolution. Staff Recommendation Adopt the resolution in Exhibit 1 setting a public hearing for September 25, 2018. Narrative The portion of Excelsior Place that is adjacent to and north of the property addressed at 19511 94th Place West is the subject of this application. This section of right-of-way was created in 1906 with the Edmonds Sea View Tracts plat. The right-of-way is 20 feet wide and the portion of this vacation request is approximately 500 feet long. The City of Edmonds has sanitary sewer and water lines located within the right-of-way. All property owners adjacent to this section of Excelsior Place have signed the petition for street vacation. Pursuant to ECDC 20.70.070, the City Council is to consider the vacation request at a public hearing set by resolution. The resolution provided in Exhibit 1 will set a public hearing date of September 25, 2018. Staff will prepare a report and recommendation for the Council’s consideration at the hearing. The application materials and response to staff’s request for additional information are attached. Attachments: Exhibit 1: Draft Resolution Setting September 25, 2018 Public Hearing Exhibit 2: Land Use Application Form Exhibit 3: Petition for Street Vacation Exhibit 4: Legal Description and Survey of Properyt for Vacation Exhibit 5: Location Map Exhibit 6: Applicant Response to Staff Request for Additional Information Exhibit 7: Appraisal Exhibit 8: Survey with Utilities Identified 6.2 Packet Pg. 173 1 RESOLUTION NUMBER _______ A RESOLUTION OF THE EDMONDS CITY COUNCIL SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF EXCELSIOR PLACE ADJACENT TO THE PROPERTY ADDRESSED AT 19511 94TH PLACE WEST WHEREAS, RCW 35.79.010 and ECDC 20.70.050 authorizes a street vacation process to be initiated by the petition of the owners of more than two-thirds of property abutting the portion of the street or alley to be vacated; and WHEREAS, the City of Edmonds has received a petition from all of the property owners abutting the of Excelsior Place adjacent to the property addressed at 19511 94th Place West; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires the city council to fix a time by resolution for public hearing on any proposed street vacation; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires that such hearing occur no less than twenty days and no more than sixty days after the passage of the resolution fixing the hearing date; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edmonds, Washington as follows: Section 1. A public hearing on the proposed street vacation shall be scheduled for September 25, 2018 at 7:00 p.m. before the Edmonds City Council. Section 2. The city clerk shall provide notice of the public hearing as required pursuant to RCW 35.79.020 and ECDC 20.70.090 to the extent that such notice requirements are applicable. RESOLVED this 21st day of August, 2018. APPROVED: _______________________ MAYOR, DAVE O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: 6.2.a Packet Pg. 174 Attachment: Exhibit 1: Draft Resolution Setting September 25, 2018 Public Hearing (Set Public Hearing for Excelsior Pace Street Vacation) 2 RESOLUTION NO. ____ 6.2.a Packet Pg. 175 Attachment: Exhibit 1: Draft Resolution Setting September 25, 2018 Public Hearing (Set Public Hearing for Excelsior Pace Street Vacation) City of Edmonds Land Use Applic, tion rrtu + PL,n/Zi2!8-0 0ÐJ zoNE - DArE 3' i3't€ REC'DBY vvr 3 eeu.-í GÐ- Rrceipr# t] FIE tr STAFF tr PB ! ADB tr CC HEARIN,jDATE I tr tr tr l ! ü I I uÍ ü u n D ARCHITECTURAL DESIGN REVIEW COMPREHENSIVE PLAN AMENDMENT CoNDITIONAL USE PERMIT HoME OCCUPATION FORMAL SUBDIVISION SHORT SUBDIVISION LoT LINE ADJUSTMENT PLANNED RESIDENTIAL DEVELOPMENT OFFICIAL STREET MAP AMENDMENT STREET VACATION REZONE SHORELINE PERMIT VARÌANCE / REASONABLE USE EXCEPTION OTHER: . PLEASE NOTE THAT ALL INI.oRMATIoN CoNTAINED VITHIN THE APPLICATION IS .4 PUßLIC RECORD . pROpERTy ADDRESS OR LOCATION¡ ROw adjacent ro 19511 94th pL W PROJECT NAME (IF APPLICABLE)Edmonds BLA PROPERTY OwNItR Dune Landsverk Pgo¡¡e # 42\-l42t-"t42 ADDRESS 241 13 56th Avç W Mountlake Terrace , WA 98043 E-MAIL dual€@lqh-inc.com FAX # TAX ACCOUNT # 000043460000s805 SEC. 13 T'wP. 27 RNG. 03 DEScRrprroN oF PRoJEcr oR Pnoroslo usn IATTAcH coveR LETTER AS NECESSAR adjacent to l95l I 94th PL W. Street vacation ofthe ROW DESCRIBE How THE PROJECT MEETS APPLICABLE CODES (ATTACH COVER LETTER AS NECESSAR APPLIcANT Hmah Philbrick pHONe# 206-2s0-'t9s2 ADDRESS 241 13 56th Ave W Mountlake Tenace, WA 98043 E-MAIL hannah@pugetsoundplæning.com F¡x # CONTACT PERgg¡/d6p,¡1 Lee A Michaelis p¡19¡g # ¿zs-szo-to¿r, ADDRESS 24113 56th Ave W Mountlake Tenace, WA 98043 E-MAIL lee.michaelis@pugetsoundplming.com FAX # The undersigned applicant, and his/her/its heirs, and assigns, in consideration on the processing of the application agrees to release, indemnifr, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attomey's fees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete information fumished by the applicant, his/her/its agents or employees. By my signature, I certi$r that the information and that I am authorized to lile;his application and exhibits herewith submitted are true and correct to the best of my knowledge on the behalfofthe owner as listed below. SIGNATURE oF DATE Property Owner's Authorization L Dun^¿--LaJst*¿-'certify urder the penalty of perjury under the laws of the State of Washington that the following is a true and conect statement: I have authorized the above ApplicanVAgent to apply for the subject land use application, and grant my permission for the public officials and the staffof the City of Edmonds to enter the subject prope(y for the purposes of inspection and posting attendant to this application. SIGNATIIRE oF Questions? Call (425) 7 7 1 -0220. Revised on 8/22/l 2 B - Land Use Application Page I of l 6.2.b Packet Pg. 176 Attachment: Exhibit 2: Land Use Application Form (Set Public Hearing for Excelsior Pace Street Vacation) Edgar Mallory Living Trust 247t3 56th Ave. W. Mountlake Terrace, WA 98043 RECETI/Er} l'tAR - . ZÏtg ¡:,:|ttå\lifrI[ì i. TO WHOM IT MAY CONCERN Per the terms of the Edgar Mallory Living Trust dated June 24, 2008: Duane Landsverk and or/ Deanne Landsverk are both Trustees for the Edgar Mallory Living Trust. Both individually or both jointly may act for and conduct business on behalf of the trust without the consent of any other Trustee. nne Landsverk D n Co-Trustee Co-Trustee 6.2.b Packet Pg. 177 Attachment: Exhibit 2: Land Use Application Form (Set Public Hearing for Excelsior Pace Street Vacation) PETITION F'OR STREET OR ALLEY VACATIONTO: TI{E HONORABLE Crry COLJNCIL OF THE CITY OF EDMONDS, WAStr{INGTON\le, lbe undersigned olvneñi of trvo-thirds of the real property abutting upon that public rigþtof-way deseribed below, pursuant to RC\ry 35.79.010,do hereby petition úe City of Edmonds to vacate said public right-of-way, rlessribod æ follows:all. siù¡¿æ inthe City of Edmonds, C¡uúy of Snohomis\ State oflfashingtorl and request thæ said City Councit by Resolution fix a time and place whenthis Petition sb¿ll be heard and determined by that authority, r¡'hich time shall not be more than sixty (60) days nor less than twenty (20) days after thepassage of such ResolutionThese pages are a group ofpages containing an identical text and prayer intenderl by the signers ofttris Petition to be presented and considered as onoPetition and rnay be filed witì other pages containing additional sþatures which cumulatively may be considered as a single Pøition.W-ARNING: Every person who signs this petition with any other than his or her true naÍie, or who lnowingly sig's more than one of these petitions, orsigns a petition seeking an election when he or she is not a legal voter, or signs a petition when he.or she is oúherwise not qualifiod tcr sing, or who makesherein any false statemed, shall be guilty of a nrisde¡neanor.PRAYER Otr PETIIION: Fort]evacation ofSTV¡CPEI-mC¿0ÀIOV-96f,ECE r/Ërtí/'R : " Ztlg' ,4T1#UllgË i,,FILES/ÀIASIEß/TMISC¡/t /ts//t /tQil1ii( 1?fL ?t,v)Pa;s l9(ri 54/ zØ-n, ¿n'!-.nrlsuo- [,l)i,,^n^ o.-4"/2r"2/--äø,zruPageof6.2.cPacket Pg. 178Attachment: Exhibit 3: Petition for Street Vacation (Set Public Hearing for Excelsior Pace Street Vacation) ÐfilBlT A - Legal Description for Right-of-Way VacationTHAT PORTION OF THE SOUTHEST QUARTER OF THE SOUTHEAST OUARTER OF SECTION 13,TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., MORE PARTICULARLY DËSCRIBED AS FOLLOWS:COMMENCING AT THE SOUTH EAST CORNER OF SAID SECTION 13; THENCE NORTH 0O'18'06'EAST ALONG THE EAST IINE THEREOF A DISTANCE OF 37O.BO FEET TO THE TRUE POINT OFBEGINNING AND THE NORTHEAST CORNER OF LOT 1 OF CITY OF EDMONDS BOUNDARY LINEADJUSTMENT RECORDED UNDER AUDITOR'S FILE NO. 199912175W7 AND CORRECTIONTHERFTO UNDER AUDITOR'S FILE NO. 2011041s0312; THENCE SOUTH 83"52'21" WEST ALONGTHE NORTH LINE OF SAID LOT 1 A DISTANCE OF 509.23 FEET TO THE NORHTWESTERLYCORNER OF SAID LOT 1; THENCE NORTH 06"13''13" WEST 20.00 FEFI-; THENCE NORTH83"52'21" EAST 511.52 TO A POINT ON THE EAST LINE OF SAID SECTION 13; THENCE SOUTH00'18'06" WEST ALONG SAID EAST LINE A DISTANCE OF 20.13 FEET TO THE POINT OFBÊGINNING.SITUATE IN THE COUNWOF SNOHOMISH, STATE OFWASHINGTON.ÐECETT¿ErMAR i; 20lgr-ffi¡¡p;.6.2.dPacket Pg. 179Attachment: Exhibit 4: Legal Description and Survey of Properyt for Vacation (Set Public Hearing for Excelsior Pace Street Vacation) A PORTON OF rHE S-E. 1/4 OF THE S-E.. 1/4 OFsEcïoN 13, ï.27N., R-5E-, w'M.SNOHOMISH COUNTY, WASHINGTONï.P-O.8.O)NOOl8'06"Es.w. coR. GoyT LoT 4sEc'noN coR. 18-27-4MONUMENT NOT FOUNDPOSIÏON ESTABUSH BYTHE PLAT OF SEAVIEWPINES NO. 2, VOL 59, PG. 170Þ.ÐÞÕ¡r]Irrr'-o\ffl(¡'u,l.J\jo-É"ON'MESCALE-1"=100'^&tr{TBT?RffiËeEjvEDTri-CountyLand Surveying Company4610 200th St. S.W. Suite ALynnwood, Wo. 98036 (425\776-2926 Fox:776-2850UNE TABLEBEARINGsoola'06"wN06'1J'13"wLENG'fH20.1320-ooLINEL1L2TO BE VACA'IEDRIGHT-OF_WAY$utt$H.g¿ú20'lg"""1ffif¡¡p 1',.6.2.dPacket Pg. 180Attachment: Exhibit 4: Legal Description and Survey of Properyt for Vacation (Set Public Hearing for Excelsior Pace Street Vacation) v,Ë Ëan=og þ luÊx Uz v0 2rF".2ZU<É f ñ:Éa-Z y Sa5*3:z< ¡¡ s'\I' < -J t- trl ;ir^. lO¡¿]3\Jrrì < GØrto J ÈF-:;iEL!ñ<{U ıÈ ô- à=oëÈui ËÈË Ë=Ësi ÌË3 S Ëi.P $ñF*qyØO È¡tòòì$sñu JIIAWN UAIE: oJ/12/2ots )MWN BY: LN ;HLCKLD BY: Uil INC. TERRACE, 2411J 56TH AVE W MOUNTUKE ]K(NLÇI NU, 2016-48 Î'CALE l'= 200' ïHEET NAME SITE MAP ìHEET NUMBER lofl 54 4 g-o29 UNPUTTED UNOPENED RIGHT OF WAY 5 55 3-O38 UNPIÀTTED 3-O50 UNPUTTED59 vTO *-r* ROWFROMRADIUS n*of ,*Ñ 57 56 OPEN 3-OO1 UNPIÀTTED 2 o-o99 UNPUTTED 9 3-o51\t lto 1 \3-O20 TEDVACAROW TO BE 4 SPs- l 2-81 ROW FROM !'f.l¡ ril¡¡l,tl,l'::.: I ¡-,; ¡,, I: l I i I i 1 l 1 I J II I t5¡{ j I J ! ì . i':.i:f ,ß¿4 | i.. \, t, ,. il ¡:iiìlj;iÌ I )l ') ì I ¡ Iì t ì' J,I+ ; I I \. ..i' ¡ : j i 1 1 I ¡ I lt I : I i i,.. :., it.. l:II iì iìili1 l li rlt,.i i''. I ii i r¡ ¡ ì t.i \,¡r,,' I ¡ t;".: ",i i.i,:tiil t : II I I I I ! ¡ I 1 t lt.. 1 I I I Him. 6.2.e Packet Pg. 181 Attachment: Exhibit 5: Location Map (Set Public Hearing for Excelsior Pace Street Vacation) July 11,2018 RECEMED JUL 2 3 2rTS DEVELOPgEilTsER\/lcES PSP Puget Sound Planning lalncj use ctnsuf ting Jen Machuga, Associate Planner City of Edmonds 121 5th Avenue North Edmonds WA 98020 Jeannie McConnell, Engineering Program Manager RE: StreetVacationRequestAdjacenttol9Sll 94thPl.W(FileNumberPLN20180021) Jen & Jeannie Please accept this letter on behalf of the project applicants, in response to your letter of May 3, 2018. The review comments, from your letter, are numbered in this letter and are addressed in ihlícs as follows: Please accept this letter and the attached documents to continue your review, 1. Provide a cover letter indicating compliance with all applicable review criteria of Edmonds Community Development Code (ECDC) Chapter 20.70 and indicating how all the comments below have been addressed with your resubmittal. Please accept the following nanative as our cover letter addresstng the review criteria for vacation found in Chapter 20.70.020 (Criteria forVacation) of the ECDC. "A, The vacation is in the public interest; and" The proposed sfreef vacation would vacate a substandard road and revertthe road back to private ownershíp. The proposed sfreef to be vacated is a porfion of Excelsior Ptace that was created as a 20' right of way as part of the original Plat of Ednonds Sea Víew Tractsin 1906. Since thattime,therightof wayhasnotbeenwidenedorimproved to cunent cig standards for public residential sfreefs. The portion of roadway to be vacated is presently maintained by the adjoining propefi owners and not the City of Ednonds. lf is in the public inúeresf to return the right of way back to private ownership, where the current adioining owners will continue to maintain property that they can then lawfully own and relieve the city of any financial burden or liabilig that comes with public right of way. Vacating the portion of right of way wilt also altow the cunent city street to became prìvate property where it can be taxed like all residenfial property in the Ci$ of Edmonds. "8. No property will be denied direct açcess as a result of the vacation." The portion of right of way requesting to be vacated currently se,ves as access to îive iegal lots as sfiown on the Boundary Line Adjustment application submitted with the vacation reguesf. Currently, fhree of fhos e five properties have direct frontage on Excelsior Place, while the other two would rely on easemenfs for access fo public right of way. Foltowing the Boundary Line Adiustment and creation of private ingress/egress easemenfs all 5 lots would have dlrect access fo an access easement which provide direcf access fo a public right of way (Puget Drive). Chapter 20.70.040 (Limitations on Vacation) "A. Areas thatWay NotBeVacated. The ci$ may notvacate any streel alley, easement, or partthereof that abuts any body oî water unless all elemenfs of RCW 35.79.035 are complied with, and the vacated area will thereby become available for the city or other publíc entity to acquire and to use for a public Puget Sound Planning 5005 200r" Street SW, Suite 101-ts | L.ynnwood WA 98036 425 830 1 046 | lee. rnichaelrs@pugelsoundplannin g corn I www. pugetsoundplannrng.com 6.2.f Packet Pg. 182 Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) P6PJuly 11 , 2018 purpose." The portion of right of way requesting to be vacated does not abut any body of water; therefore' this code section does not apply. "8. Objection by Propefi Owner, The city shall not proceed with the vacation iî the owners of 50 percent or more of the propefi abutting the street ar alley or part thereof , or underlying the easement or part thereof, to be vacated file a written objection in the planning division prior to the time of the hearing." As provided with our initial submittal, 100 percent of the proper$ owners who abut the sfreef are in îavor of fåe sfreef vacation. 2. Provide a surveyimap that shows the proposed area of vacation along with existing improvements. Attached lor your review is a map showing fñe proposed area of vacation along with fñe exisfing improvements within the area to be vacated, 3. Pursuant to ECDC 20.70.020.4, one of the criteria the City Council must consider in evaluating a street vacation is whetherthe vacation is in the public interest. Please submit a statement regarding what public interest would be served by the vacation of this portion of right-otway. Pleaseseefñeresponse underCommentI above. Thepublicinferesfs insummaryinclude, release of financiat burden needed to maintain a public right of way; release of liability associated with public right of way regarding accidenfs and injury; and increase in tax revenue as fñe propefi ls vacafed and returned to private residential owned property. 4. Pursuant to ECDC 20.70,020.8, the City Council may vacate a street if it finds that "no property will be denied direct access as a result of the vacation." Please provide evidence of how the proposed street vacation would not deny direct access to any properties. The survey provided with the pending lot line adjustment application (P1N20170050) indicates a portion of the driveway, at the NE corner of the street vacation, is currently located within the City right-otway. Please see fhe response under Comment I above. The portion of driveway referenced is for the house located at 9055 196r,, Sf Sl,y. The property owner is pad .to the sfreef vacation and would receive one hatf the width of the right of way upon sfreef vacatio¡i. The referenced driveway would then be consolídafed with the propefi located at905519ôn' Sf Sl'y. 5. P/ease provide documentation indicating how the subject right-of-way was originally deeded to the Ctty of Edmonds. Confirm whether the right-of-way was deeded by properties on both srdes of the right-of- way or just one side, The appraisa/ seems to indicate the right-of-way was deeded entirely frsm the parceltothesouth addressed as19511 94tl1Pl.W. lf thiswasnot ffiecase, theappraisalshouldbe revised accordingly. Excelsior Place was created in 1906 with thç recording of the Plat of Edmonds Sea View Tracts. Neither the properties to the north, nor the property to the south dedicated land to create Excelsior Place. The right af way and lots were created atthe same fime from the larger parcel as descnbed on the face of the recorded plat. Pursuant to RCW 35.79.040 Title to Vacated Sfreef, it is agreed on by atl parties of the petition, that each abutting property owner would receive one-half the width of the vacated sfreef. Page 2 City of Ëdmonds File No. P1N20180Û21 6.2.f Packet Pg. 183 Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) P$PJuly 11.2018 6. ECDC 20.70.060.G requires "an appraisal prepared by a qualified land appraiser with an M.A.l. designation, establishing the fair market value of the street, alley, or part thereof to be vaçated." P/ease respond to the following comnents relatsd to the appraisal provided with your application: a. The code requiresthatthe appraisalbe prepared by an appraiserwtth an M.A.L designation. tt is unclear if Mr, McGauhey has an M.A.l, designation. Please either provide evidence that Mr. McGauhey has this designation or provide an appraisal by an appraiser with this designation. Attached úo fhis cover letter is e new appreisal prepared by James B. Price, MAI of the Appraisal Group oîthe NW b. The appraisal pravided with your application concludes that vacation of the subiect right-ol way would add only $4,A00 in value to the adjacent propefty addressed 19511 94th Pl, W. The appraisal concludes that the additional lot area would add minimal value to the subiect site; however, the appraisal does not appear to consider the effecfs of a future proposed /of line adjustment (referto separate pending application PLN20170050), which ts onlypossib/e with vacation of the subject segment af right-of-way and/or any increased potential in being able to subdivide or create additional lots in the general area, Please see fñe attached reyised appraisal for the new appraised value and rationale used fo appraise the portion of vacated right of way c. The appraisal refers to the subject right-of-way as betng "the remnant of an unused road originally platted, but never developed nar used, " However, fhrs secfíon of rþht-of-way was in fact improved, but with a character that more closely matches a private driveway. This should be clarified in the appraisal. The revised report refers to the vacated portion of right of way as descrlbed and graphically depicted by the surveyor exhibiß. d. The City Councit recently approved a resolution of intent to vacate a portion of unopened right-of-way appraximately 20 feet by 320 feet in size adjacent to the properties addressed 10410 and 10430 231st Sf. Stl/lF,/e No. PLN20170052) forwhich fhe assessed valuewas $57,60A. Nthough there are differences in the circumsfances related to that application and the subject application, the difference in assessed value between fhese two applications is sizeable, which gives reason to question the accuracy of the subject appraisal. Please note, future submittals may be senf fo an outside consultant for peer review, The revised report attached to this caver letter concludes thatthe value of the portion of right of way to be vacated is $10,800 more than two and a half times the previous report. 7. Clfy G/S utitity maps (see below) indicate water and sewer mains exist within the existing public right'of way. Please show exisfrng City utilities located within the proposed sfreef vacation area, as well as other dry utitities that may exisf such as power, phone, cable, etc. Additionally, please note that should the right-of-way be vaçated, the City will either require easomenfs to be retained for utilitíes or deternine that ownership of City utilities should be transferred to the private propefty owners, The map showing the area proposed for vacation also includes the city water and sewer mains. There are utility lines iusf oufside of the right of way and other private utilities are located oufside the portion of the right of way to be vacated. Page 3 tity of Ëdmonds tile No. P1N20180021 6.2.f Packet Pg. 184 Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) P$PJuly 11,2018 Thank you for accepting and reviewing this document as part of the requested street vacation. lf you should need additional information in the processing and review of this submittal, please contact me at lee.michaelis@pugetsoundplanning.com or (425) 830-1 046. Sincerely, Puget Sound Planning Lee A. Michaelis, AICP Page 4 City of Edmonds File No. P1N30180û21 6.2.f Packet Pg. 185 Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) a^27 tt.R3.è. 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Except to the extenl a polioy oftille insurance is expressly or olher mÊtters shown thereon. does not insure dimensions, distances, locatiot" 6.2.f Packet Pg. 186 Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) .\Ì'\tuey<lt¿¡ v g lg.n ,rò tott .'w/ rW .;;/îr¿'¿y;"",.:Tut logrr.a oz t¡¿J tqau.,¿ ¡t- ¿i' lo6t trôa tt¿tP'' øA rt*¿'a/ Qeias y..ú.r.!î Jè ¿..,..¿ ¿d Pr.þtt r.t r-r''rgl?oe/ tf)\¿w ¡/" loPp¿tcøy¡ î-'¿t.¡uu.' pua 2 én r:tu¿,2o¡d y4.,tx,p .ttú fe't, ./'¿.t.tfa/t"¿i:4/F "tdù¿ v.ll¿tt J.rl,v'J¿¿p.!îrd qfp,o/ao'¿ 7 g; 12zttouo2 \¡tto/aotz' ' ,ot/¿to¿¿l¿o¿ vt ¡:uo ltolttzç'3'tþn-tt7--L''.1 y¿¿ût,lt î toy ."¿1,,.p"a y'o vqs 4uôêJ yt.tz'téù¡ l¿.à¡orq Çu,oJ qJooq y /1t '!ûòr',t-_-_- ¡il¿ttu¡tt¡,ust¿ t.ttr¿cla a,'ry 'y¿ /è tñtJ,q¡¿À ç ¿ttltvto"'o' "'.u*¡ro, ,r, .,rt"a úuaÐ rt'N'puc /o '2'¿a'ril.¿t'o) $uaø¿ /a pto"7 ayt t7 pao,Jlyttttt'"s,litao2¿rlo7 't"'¡3gtat d V V-bw /. ¡lutt, .'g pt..ldL pú. Pt4,u¡EtX2*.tt rt a.'rr¡tt .øa¿rñ' ''.o.eg.ilsî{ !"t -ñ.!i'""¡lv.JoÙ,qî¿a !4 .¿uJçJ"N3 T,J9O 3lMON)'9Vil80¿¿tttya ote stattutsty¿ pttt¿l/t .Ju.t¿ry /.'a 9 '19 *,-u :lozoJeot r¿t u' ptôr.,t t9o2 a¿uttt'cl tr.g ,¿.àat tîa. t.!lÞpt r.yJ rø Æ4oA p'uc/o î"2ttù o Jo pa*o</ 4.p !îÐttuu /a p.toe/o úørapil! . þ t)'n /2 *y ectouo3 Ç yo.,/aot2 lttoc r,¡1 þ*ty. s."t,^'ao¿.tw ua.?¡ t¿uo) Pu! '1ta4t'rpø.2t ,auy' zqlaJty /o ti",p E ,¿"rryr¿r lgttty c.,p tut ¿a1ë ota1r>p /9uty ît6r..rt¿tdl at'4 v'5. co.onag-./c ¿"¡/ tty¡ dutculu'ot pu.¡¿¿v¿t ** /o ¿y'q'¡ e¿¡t'u' '.uãø ¿y|t 6t', Puù | a./6.ay..4 ¡.c ¿9¡ prctqr;¿r3. /.û.D rprð ¡..u'r4t y'ø oto¡J ¡"r''.--! qt &'.uy puo'us6u1yt16 e.ts' ¿yl l¿ h.r .y¿ ..su" La,,,, pur p,,'""Lê uoyotoúo: v tzttou,q ¿,,o¿/øt"2 ¿-g ¡J!.¡.¿J ...k, t, ,.¿,u //,, Àø,.N^.-- ! a,r /, O,,")¿NOILvJlAlO tt' |,,errriv,qq¡,io¿ç,s¿oltîpu't ¿u¿p.¡s¿¿¿ c¿t p¿o¡/*¿tct..v.¿¿Ã trt?¿ ¿e"a an4 2ar att ts ,..¡ ,ù. ru.( uc r.¡ .¿ù,t¿tt t.,/¡ /t.r.lz ft.91- .l.e,!rë.¿¿., ,¿r¡ /. .rt¡',4 to ?rt.a .ø t, o.!),¿.r.¿' r.ra...t,'.t?,r¡t.P t¿r.'r¿.p't¿¡r' lu,¡ù"r'ø.'¿e t9 l-yaa>.t u' 4plrt.Jn /2Vt"t!"uùù )ùt?'..¿d t't",tyt,/" t¿- a,". ,tr rt?! ynu' v.uút,p¿o P,"¡ q ..^dù9 1Pry/ùv.t¡',ty'o lor ryrú'at t9' tr¿.'/Jþ ry y'-ry¿ -r'p.¿t"t ¡oft¡ q2 ca rút, trilti)p,ìyq-ou2tø ¿/.t¿ p'v vúlt uoao'"J"2 p'"r/o f'n¿t,tt1 pt.lltct¡ e9ft¡2 ¡ør.y¿ ,v puv prt.!¿¿ú t.'¿'.p .¿!o¿¿N Fuo 1Þ1. tyt ,.y' :¿"¿sc¿ ia ,',."/è.Q P,eieW /- /'.r/r pu, tra ..ve¿!ó^ r,.o ¿"/.v""/ P"" ¡6 eê'¿ú)tP¿o 1-.'/vú¿1"!r'.èþ t")âtù ,t,fttlt.¿ ñw¿,¿¡C tut ¿.¿)a't..? y'ô¡.v lts ¿o9'ze o¿pî¿1-tuYcvy'þ¿tívà.t.s- 9.r tþ u¿¿/t..J þvî.t) p,ar.yJ ,y PûôtJù.P"tU yt"r tu 2,o/*tt5. 7 s Þ,¿¡ rW ,V lu.'tnlrt,P¿O î¿ttt.Jþôttt .V) pt¿.trt. ólb /ù. ,¿t ltrtrrúP'.þ.//Ò ,'t,orz¿¿ou.Jçpa/^"t2 /o r,"¿*tts 'er ry oJ ua.ur tu,E p,"./^"t2 usû¡3¿,ùotlu¿l'¡ry .g.roJ .arer r- "¿ p,"./^"'2 a î P¿¿w¿¿r 't"a.!.,y'','.!îe,trrÁ!" ¿tvs',v¿ ..J pilo n' tttkl úor¿il. 2tn6ttttpua ¿vJ tu/ ¿¿ó/'1 ,o.t ø vv¿.!d /. h2 ,,é t.,y¿ ,c t"y¿ t/t.e'vs' e.v¿!t"rlì:II.t'lI./{î¡?. fl¡ìr:l'tr..,) _,2","1...ù'l"li,.lI!liril.¡tsciì{5tqlìJJII.tt I et:F_ar!lru4'n,"r¡ r o.tt,n, L-,li 'iii:*:.#îHüilr.¡¡¡,,",r r .ã¡!,u .ni,,¡,¡¡t r/,"rJ'r.þ.9ñ¡ rrì¡s¡çtrrA to Çt tat¡,rr, J, o ;?r:l:d.¿!t. ru 5ú rrr ¡o ¡vJd¡¡ ,y6¿2 atot tr¿p¿¿J 4.4:rlItt1 g îòì+æIIfItlt¿tzìeIIffittd¿f,"*.. itf ifl\.1ttatsL1t9Ag¿13¿¿tet¿ao?9¿?¿antostrccts,notsurveymod¡fiedbycndorsemenl,ifany'theCompanydepicted.Excepttoth€€xtentpolicyof rirlernsurancetsexpresslyorÒthermãll€fsshowhthereon.doesñottnsu¡edimensions,distances,locationofeåsem€nls,6.2.fPacket Pg. 187Attachment: Exhibit 6: Applicant Response to Staff Request for Additional Information (Set Public Hearing for Excelsior Pace Street Vacation) APPRAISAL OF REAL PROPERTYReport Number A-5590TOGATED AT19511 94th PIWEdmonds, WA 98020FORDeanne Landsverk19511 94rh Pr WEdmonds, WA 98020oPliltolt oF vAtuEof Risht of Way Vacation - $10,800AS OFJune 29,2018BYJames B. Price, MAl, SRM/A, Andrew F. SorbaAppraisalGroup of the NW1409 140th St NE, Suite 105Bellevue, WA 98007425453-9292jprice@appraisalg roupnw.comappraisalgroupnw.com6.2.gPacket Pg. 188Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) BonowerFile No. A-5590Property Address 19511 94th pt WCityEdmondsCount! g¡eþe¡¡s¡State wA Zip Code 98020Lender/Client Deanne LandsverkTABTE OF GOl{TEilTSCover PaqeGP LandAdditional Comparables 4-6Supplemental Addendum ...,Subiect PhotosSubiect PhotosAddenda AAddenda BLocation MapComparable Photos 1-3Comparable Photos 4-6Ceftifications & Limiting Conditions - ResidentialAppraise/s Oualificatrons - Page 1Appraise/s 0ualifications - Page 212367II1011121314151718196.2.gPacket Pg. 189Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Appraisal Group of the NorthWest LLP, 9 l -1 704802,(425)453'9292PRAISAL REPOFile No.:Change in Land UseX NotLikelyI Likely * f] ln Process ** To:5%2-4 UnitPresent Land Useone-Unit 70%5%Multi-UnitComm'l 10%Recreational 5%5%VacantThethistoanof:Market Value0rotherOne-Unit HousingPRICE AGE$(000) (yrs)220 Low New6 403 Hiqh 1001.200 Pred 28uqùvr ru!Thisreflects thevaluenolseeCunentDate is the EffectivePredominantOccupancyX OwnerE Tenant! Vacant (0-5%)! Vacant (>5%)monthHOA:OtherFeeLeaseholdLeased Fee0ther1951 IEdmondsWA98020St SW to the north. turnino south at Washinoton State Hiohwav 525 and intersectinolnterstate 5 to the east. Washinoton State Hiohwav 104 to the south. and Puoet Sound to the west.Market Area Comments: The area bounded bv 1Deanne Landsverk and Citv of Edmondslntended Use(s) (by name ortype)Client DeanneLandsverkAddress: 19s11 94th PtW, Edmonds,wA 98020Aooraiser: James B. Price. MAl. SR A/AAddress: 1409 l40th St NE Suite 105. Bellevue, WA 98007CharacteristicsLocation: IUrban XSuburban ERuralBuiltup: ffi Over75% ll25-75V, I Under2S%Growth rate: X Rapid X Sta¡te I SlowProperty values: X lncreasing E StaUe I DecliningDemand/supply: X Shortage I ln Balance I OverSupplyMarketinq time:, X Under 3 Mos. f] g-6 lt¡os. fl Over 6 Mos.ItenEmployment StabilityConvenience to EmploymentConvenience to ShoppingConvenience to SchoolsAdequacy of Public TransportationRecreational FacilitiesGoodxxxxTxAveragetrluTxnFair Poor N/At]TTTtrTTtrTTTTTTTt=lnnItenAdequacy of UtilitiesProperty CompatibilityProtection from Detrimental ConditionsPolice and Fire ProtectionGeneral Appearance of PropertiesApoeal to MarketGoodxTTxxxtrxxTtrTFairTTtrtrTTPoorunTTTTN/AnnTTTnAverageFactors Affec{in g Ma*etabilityED BLA REC AFN 1999121201104130312Assessois Parcel #:TaxYear: 2018 R.E. Tues:Assessments: $Market Area Name:ReferenceCensus Tract 0503.Cunent 0wner of Record: Deanne LandsverkBonowerProiect Type (if applicable): [l pU0 E De Minimis PUD IAre there any existing improvements to the property? E No X yes lf Yes, indicate current occupancy:X Owner I Tenant I Vacant I Nothabitableresidence with a 1 ,1 38 Sq. Ft. attachedcarnort all built in 2001. The home has three bedrooms and four bathrooms. Forino value is not imoacted bv the rioht of wav vacation: therefore the dwellinq will maintain the same valueannraiealrrñ^eêcnt.,^^^¡^¡before the riqht of wav vacation occurs and after the riqht of way isThe site is improvedoarâoe. 1.592 So.Ft. detached oaraoe. and 384Ft.a 4.132 So.Ft. AGLA 2 storv sinqle familvthe dwellof thislf Yes, give a brief description:fair markat rrah re nf lhp rinhl nf wav fn he vacafedlntended Use: Estimate theDescriotion: Section 13 Townshio 27 Ranoe 03 Quarter SE - EDMONDS SEA VIEWCITY OF ED BLA 5-9.89 REC AFN 8906200263 EXC TH PTN DAF:BEG AT SE COR OF SD PAR B THN23* 06 18W178.53FT TH N42* 18 1 1E 106.86FT TO NE COR OF SD LOTB & E LN OF SEC TH SOO* 2621W ALG SD E LN 243.25FT TOLeqalBLK OOO D-05 - PAR B OFCountv: SnohomishTÞAl1TqCopyright@ 2007 by a la mode, inc. This form may be reproduced unmodified without writtenGPLANDForm GPLND LT - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DEmust3120076.2.gPacket Pg. 190Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) LANDL REPORTFile No.:Copyrìght@ 2007 by a la mode, inc. This form may be reproduced unmodified without wrìtten permission, however, a la mode, inc. nlust be acknowledgedForm GPLND LT -"T0TAL'appraisal software by a la mode, inc. - 1-800-ALAM0DEUtilitiesElectricityGasWaterSanitary SewerStorm SewerTelephoneMultimediaPublicxxxxxxStreet\/vidthSurfaceCurb/GutterSidewalkt._Corner Lotlnside LotGood0therUuateABpears Adgqnd UtilitiesFrontagePublic PrivateTopographyx¡Cul de SacOther site elementsSizeShapeDrainageViewl-0ther Provider/DescriptionlrçsllqrOtf-sitelmprovements TYPeStreet LightsSjqnifican!$loping3.28 acrerslr4th Plw-1-1234.541.5812t23t16Edmonds+1 10COMPARABLE NO. 2Snohomish/R101622175thPtW73.67mil2.81+141et Sound0007+11+Net990+50$NE-LNet2+130.06ificantFeeGoodi q .1 , 1, -0_0_,$ roo1.981Il-evelNNWMLS 6864191.13 miles NEN0. 37704 Olympic View DrwA 98026Snohomish/RS12Tr3NWMLS 861235Fee Sit16+(DESCRIPTIONNoneCOMPARABLE NO. 1DESCRIPTIONNone6.843.219.319.3X+NetNWMLS 869808Cou¡ty8eçSrdq¿lSe¡l16 XXX 76th Ave WEdmonds. WA 98026r$ 9?9,Address 19s1 1 94th Pt wnificant SlGood-PuSoundPROPERTYnlaFeetntoViewNetmeDESCRIPTIONRecordsFEATUREwA 98020Sale PricePrice/ AcreVALUE ADJUSTMENTLocationSite AreaData Source(s)Verification Source(s)Sales or FinancingConcessionsFEMA Soec'l Flood Hazard Area r Yes X No FEMA Fl00d Zone XFEMA Map # 53061C1305EFEMA Map Date 1 1/08/1 999Site Comments: The site is deveþpedlrylllaqlnglq famrly leqidç!çq, lClached Sa@Sq, qnq privatelqedtVay- Tbe dwellinçrc¡d 4etachellevel area of the parcel, the þClê!çq Sllhq pqrcel lLaqqIS¡lIS qS¡ificallslopinq. The qite he! !ee! !!!ptoveì withmainder of the pqfcel haq lleIute tqllye gro!4h-oâraoe are built on aThe reificant landscaDo present improvements comply with existing zoning requirements? f, Yes - l\o Ll No lmprovements12Uses allowed under cunent zoning: ResidentialZoningClassification: RSDescription: l dtyellittg BCII2,000 S!.EI,Are CC&Rs applicable? I Yes [l No X Unknown Have the documents been reviewed?Comments:I Yes X No Ground Rent (if applicable) $ /The site is developed with an estate style residenceithis is the higheqt and !e9!uqe-0ther use (explain)nole Familv ResidenceHighest & Best Use as improved: X Present use, orActual Use as of Effective Date: iSummary of Highest & Best Use:Use as appraised in this reporl Vacant LqndDimensions: See Plat MSite Area:3.28 AcresooÉ,Èo.zoat,É,d=ooor¡¡(t,zot-ÈÉ,oøt¡¡c¡l¡¡tsøGDLAND3120076.2.gPacket Pg. 191Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) LAND APPRTCopyright@ 2007 by a la mode, inc. This form mayA-5590mode, inc. must be acknowledged and credited.SUPERVISORY APPRAISER (if required)E-Mail: ioricetOaooraisalorouDnw.comta¡/': 42s-4ss-974oI Did Not lnspect07to5t2019Aooraisal Grouo of the NWCompany:07to5t2018Date of Report (Signature):applicableor co-APPRAISER (ifState: WAPhone: 425-453-9292Designation:Supervisory orCo-Appraiser Name:Expiration Date of License or Certification:lnspection of Subiect N Did lnspectDate of lnspection: June 29.2018License or Certification #: 1002080Analysis of sale/transfer history and/or any cunent agreement of sale/listing:There has been no sale of the subiectl/êârcthreeneclwithin theEclmonds WA 98020Address: 19511 94th Pt W,E-Mail: deanne(@loh-inc.comClient Name: Deanne LandsverkClient Contact Deanne LandsverkName: James B. Price. MAl. SRM/AE-Mail: ioricerôaooraisalorouonw.comState: WAX Did Not lnspect (DesKop)Fal/.: 42s-4s5-974o06t13t2019Ø./^*APPRAISERPhone: 425-4sg-9292Appraiser07to5t2018Date of Report (Signature):Aooraisal Grouo of the NWCompany:MAIDesignationExpiration Date of License or Certification:lnspection of Subject f, Did tnspectDate of lnsoection: June 29.2018License or Certification #: 1100229fl This reoort is also subiect t0 other Hvoothetical Conditions and/or Extraordinary Assumptions as specified in the attached addenda.This appraisal is made X "as is", 0r I subiecttothe following conditions:Based upon an inspection of the sub¡ect property, defined Scope of Work, Statement of Assumptions and Limiting Conditions, and Appraise/s Certifications'my (ouri 0pinion öf the Market Valúe (ór ôthei specified vaiue type), as def¡ned herein, of the real property.tfa! is the--subiect.gf q!.report is: .$ - ' 1,000,000 ,asof: June 29,2018 , which is the effective date of this appraisal.If indicated above, this Ooinion of Value is subiect to Hvpothetical Conditions and/or Extraordinary Assumptions included in this repoñ. See attac[QllAdC9llla.A true and complete copy of this report contains 19 pages, including exhibits which areproperly understood without reference to the information contained in the complete report, which contains the following attached exhibits: I Scope of WorkX timiting cond./Certifications X Nanative Addendum X Location Map(s) I nooO Addendum I Additional Salesconsidered an integral part of the report. This appraisal report may not beI Hypothetical ConditionsX ParcelMaoX Photo Addendaf-l ExtraordinarvAssumotions X Aooraise/s0ualificationsMy research I did N did not reveal any prior sales or transfers of the subject property for the üree years prior to the efiective date of thisappraisalData Source(s): Countv Records. NWMLS1st Prior Subiect SaleÆransferDate: None in the previous 3 vearPriceSource(s):2nd Prior Subiect Sale/IransferDate:Price:Source(s)deweloned bêær¡se it is not a rêliâble indiætion of mârket velue: and for this tvoe of assionment. it does not produce meaninqful results. Theof a Planned Unitwh¡ch wasISTheselesbecausenotfL^fhis tvoe of Drooertv is nôt oenerâllv used for income oeneration. and the results would not bein thiswas notll. The costFinal ReconciliationDescribe common elements and recreational facilities:PROJECT INFORMATION FOR PUDsName of$lndicated Valuesize. and tooooraohv adiustments have been made based on statistical analvsis of2 3 are considered most similar to the subiect and have been oiven orimary valuation weiqht. SalesSale I isarrrentlvIS4and5fha ¡nmnafifir¡asiteisted on NWMLS 1265549 for $1.200.000. and with 464 CDOM, thelikalrr lnn hinh fnr nr rrrenl markct narticinanfsliclinn nrinphave been oiven secondarv valuationmarkel area. Sales 1indicates thelann awnacr rra limaGPLANDForm GPLND LT - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE3120076.2.gPacket Pg. 192Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) +G) $ Adiust$$$COMPARABLE NO.6$DESCRIPTIONll +il+Gì S Adiust+120.000-130 000-117.500+100.000$ -zz.soc$ r.r¿z.soo$ t tzs ooofl + X-anahamiah/trÞDÞQAveraoe-TerritorialCOMPARABLE NO.511521 N Dogwood LnWoodwav- WA 980202.18 miles SW$ zøzzza¡sNWMLS 965629Countv Records/AoentDESCRIPTIONNone10t27t16Fee SimoleWoodwav448Generallv Level+ l-) $ Adiust+30.000-255.000+100 000s -125.000875.000$$ r.ooo.ooo12t15t17Fee SimpleLake Forest Park5.6Sionificant SlooinoKino/RS9600Averaoe-Territorialfl+ XCOMPARABLE NO.419031 40th Pt NELake Forest Park- WA 981555.11 miles SE$ rzs 871 43NWMLS 114U15Countv Records/AoentDESCRIPTONNoneSUBJECT PROPERTYnla$$County RecordsDESCRIPTIONnlanlaFee SimoleEdmonds3.28Sionificant SlooinoSnohomish/RS12Good-Puqet SoundNet Adiustnent lTotal. in $)Adiusted Sale Price fin $ìSummary of Sales Comparison ApproachFEATUREAddress 19511 94th pt WEdmonds, WA 98020Proximitv to SubieclSale PricePrice/ AcreData Source(s)Verification Source(s)VALUE ADJUSTMENTSales or FinancingConcessionsDate of Sale/timeRiohts AopraisedLocationSite Area lin Acres)TooooraohvCountvZoninoViewNALMPARABLE SALESmayFile No.:however, a la mode, inc. must be acknowledged and credited.GPLANDForm GPLND LT.(AC) -'T0TAL" appraisalsoftware by a la mode, inc. - 1-800-ALAM0DE3120076.2.gPacket Pg. 193Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) RnrrnwprPrnoertvArklress 19511 94th PIWCitvEdmondsCountv SnohomishStateWA Zio Code 98020A-5590Valuation Analysis of Road Vacationln order to estimate the value of the land and percentage of value we've utilized the "across the fence" technique, we mustfind comparable land sales to the subject and determine what rights were conveyed.Fee-Simple real estate comes with a "bundle of rights", which includes the right of possession, the right of control, the rightof exclusion, the right of enjoyment, and the right of disposition. Whenever one or more of these rights is impinged upon,the value of a piece of real estate is decreased. The traditional bundle of rights is:.Right of Possession: Very basically put, this is basic use of the property. This right can be impinged upon through thegovernment's Police power, Right of Eminent Domain, Taxation, and Escheat..Right of Control: This right allows the property owner the ability to manage the use of the property in any means deemedlegal within the jurisdiction(s) in which the property exists..Right of Exclusion: This right allows the property owner the ability to limit who or what may enter their property..Right of Enjoyment: This right asserts the property owner's right to participate in any lawful activities he finds pleasurablewhile on the property..Right of Disposition: This right allows the property owner to rent, lease, or sell, permanently or temporarily, fully orpartially, the property rights owned.The owner still retains the partial right of possession and the right of enjoyment. The right of way vacation would revert allother rights back to the subject.The proposed right of way vacation area includes the area described in Exhibits A and B, an estimated total area of 10,240sq ft (20.065'x 510.375').Based on our above land value analysis, the subject land value is estimated at $7 per square foot, when all rights areconveyed in a Fee Simple lnterest. While the subject and sales are potentially sub dividable based on zoning, this wouldnot represent the highest and best use. Therefore, we must treat the the additional land is as surplus, which is typicallyless valuable than excess land. Additionally, some rights are still held by the subject owner, it would not be appropriate tovalue the reverting land rights at 100% of value. The easement itself provides little public utility as it stands; this area hasbeen left almost entirely unused by the public since the creation of the right of way. Due to significant sloping in the right ofway vacation area, and limited utility, usability, and marketability, we estimate that the value associated with the rightsreverting to the subiect owner to be 15o/o.Right of Way Vacation Area: 10,240sqftMarket Value of Land: $7/sqftReverting Value of Land: 15%10,240sqft x $7/sqft x 15o/o = $10,800 (R)$10,800 - Estimated Value of Right of Way Vacation6.2.gPacket Pg. 194Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Subiect Photo PageBonowerProperty Address 1951 1 94th Pt WCitvEdmondsCounty SnohomishState wA Zip Code 98020Deanne LandsverkSubiect Front19511 94th Pt WSales PriceGross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocationViewSite0ualityAgeSubiect Rear$ubieet Street6.2.gPacket Pg. 195Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Subiect Photo PageBonowerPropertv Address 19s11 94th Pt WCrtyEdmondsCounty SnohomishState WA ZipCode 98020Lender/Client Deanne LandsverkRight of Way to be VacatedSales PriceGross Living AreaTotal Roomsïotal BedroomsTotal BathroomsLocationViewSite0ualityAgeRight of Way to be VacatedRight of Way to be Vacated6.2.gPacket Pg. 196Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Addenda AÐfilBfT A - bgal Desaiptim for Rightd-\ryay VacationTHAT POR-TTON OF THE SOUTHEST SUARTER OF T}E SOUTHEAST OIIARTEF OF SECNON 13,TOWNSHIP 27 NOHTH. RANGE 3 EAST. W.M., MORE PAFITICULAFLY DESCRIBÊÐ A.S FOLLOWS:COMMÊNüNG AT.ÍT{E SC{.JT}I EAST CÛRNER OF SAID SECTON 13: T}IËNCË NORTI{ 0(118,06'FAST ALONG lHE EAST UNE 1TIERÊOF A DISTANCE OF 370.80 FEET TO THE TFUE POINT OFBEGINMNG AND TþlE NORTHEÀST CffiNEB OF LOT 1 OF CÍTY OF EDI,IOND€ BOUNDAFY UNEÄDJUSTMENT RECOFDED UNDER AUDÍIORS FltE NO. 190912175007 AtlD COBHECnONttEFE[O UNDEH AUDÍfORS F¡tE NO. æ1 104130312; THENCE SOUTH 8f5U21 " WEST ALONG.IHE NORTTI IJNE OF SAIÐ LOT 1 A D]STANCE OF s{XI.æ FEEÍ TO THE NORI-ITWESTERI.YCOHNER OF SAID LOT 1; 'IFIENCE NORIH 06"13'13" WEST 20.00 FEFf; TIIENCE NORTH8815â21" EAST 511 .52 TO A POINT ON THE EAST UNE OF SAID SECTON 13i .IHENCE SOUTHtr15!6- WEST ALONG SAID EAST UNE A DISÍANCE OF æ.13 FEET TO THE PO]NT OFEGINNING.STUA:TE IN lHE COUNTY OF g\¡OI-OM]SH, STATE OF WASHINGTON.Form SCNLTR - 'TOTAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE6.2.gPacket Pg. 197Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Addenda BILEtsLATIINGsÕo1a'06'wN(161-'l'13"wLLNS ¡H20.1320.00LINLL1L?"-.T"-é^ "$Y-RIGHT-OF-WAYBÊ VACAÌÊDA PORTON OF'rì-{Ë S.E. 1/4 OF THE S.E. 1/4 WsEcTroN 13. T.27N.. R.3E., W.M.SNOHOMISH COUNTY, WASHINGTONT'P'O'B' NoolB'06'E370.os.w. coR. coyT LoT 4sEcnoN coR. 18-27-4MOI.IUMENT NOT FOUNDPOSÌOl.l ÊSlABUslr BY]}IE PLAÍ OF SEAVIEWPTNES NO. 2, VOL. 59. PG. 170Þ.ì-rrì{I*z\-lo-\IscALE-r"=100'.&W[RNRTri-CounLand Surveying4610 200th st. s.w.tyCompanySuite ALyrnwood, Wo. 98056 (423)776-2526 Fox:776-2850H.of\9Form SCNLTR - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE6.2.gPacket Pg. 198Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Location MapCounty SnohomishDeanne LandsverkEdmondsState wA Zio Code 98020BonowerAddress 19s1 I 94th Pt wa ta mode, incjn#lhtlåf ûa¡ffiiëtKrtÉyfnrefcily ¡ùt¡,tu,PtsçessiDnAÀf,rC1ÊfoinrFråtri- 5ñffrtffrrth füÉ,TF.ü.ïMukilteoHarbour FointF7-tFdrlnsnt IiH Ì/ rfl{lrq -l-' -.ä¡':g=;';i: .î,TllJrh irriït,99..'ì4ù&E:tr3i1üii!Murp"ttysf+merMe¡dolr¡dalejJtlr.l! f'l3ûHl 5r,|{! Ë,, þ !,:¡þy.rt;-.;¡.'rzìì¡n¿lare qåj}sManorL¡kq Fqrest P-¿rk:?lSher¡d¿n BeadhBnercr.Erl¿qÈ:il{d'\¡f¡Kenmcire,Mcorl¡rndst¡kr Pút!r .'#Jlh t-5tir")U¡r;ñ'r't¡r¿tqËr-r{rE-q+¡{!î!o:'trnyon Ferk:?:lCreelr!r iE5*-4fo.::-+;'t'¿ì,qìÞf{enn¡rdCÕmEfBothelVfãyr,rù¿l¿lü¡n,J.ftbtfeEsperanceTle l{ighfanoså¡:.f,¡Jr,14¿,'dEt+R\. HrohlandsShoreltne " ;'td slr 5!il¿úÞr¡Ð=tt-]¿n rÌ,;'4oãqûÞg4rlParËwoad.tû{.rq *{il f[Il'+å lr;räÉs _ ..l.lmt.iü-3 Ê.äIaflEfiEczals fiFc¡o--ofi Êmpdion"sl¡gtnrtrÐL--COI|PARABLE Ho. il.16221 75$ Pl WZ"3o mlles NE16 XXX 76th Ave W1..52 miles 5ENo, I7704 olympic View Drl,13 mlles NE319031 4ûft pl NË5,1I miles SENo.419511 94th Pl W11521 N Dogwood Ln¿.r8 rn¡lËs 5WCOI,IPARABLE No".hS6r**,'r+dæi¡-¡¿'-ÊÊl.[:+r6.2.gPacket Pg. 199Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Gomparable Photo PageBonowerAddressWCouState WACodeDeanneGomparable 116 XXX 76th Ave WProx. to Subject 1.52 miles SESale Price 920,000Gross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocation EdmondsViewSite 1.980ualrtyAgeGomparable 21622175t11PlWProx. to Subject 2.30 miles NESale Price 830,000Gross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocation EdmondsViewSite 2.810ualityAgeGomparable 37704 Olympic View DrProx. to Subiect 1.13 miles NESale Price 1,100,000Gross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocation EdmondsViewSite 4.690ualityAge6.2.gPacket Pg. 200Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Gomparable Photo PageBorrowerPropertv Address 1951 1 94th pt wCitvEclmondsCounty SnohomishState WA Zip Code 98020Deanne LandsverkGomparable 419031 40th Pt NEProx. to Subiect 5.1 1 miles SESale Price 1,000,000Gross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocation Lake Forest ParkViewSite 5.60ualityAgeGomparable 511521 N Dogwood LnProx. to Subiect 2.18 miles SWSale Pdce 1 ,175,000Gross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocation WoodwayViewSite 4.480ualityAgeGomparable 6Prox. to SubiectSale PdceGross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocationViewSite0ualityAge$i cr¡F6.2.gPacket Pg. 201Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) A-5590Deanne Landsverk19511 94th Pl W, Edmonds, WA 98020MARKET VALUE is defined as the most probable price which a property should bring in a competitive and open market under all conditionsrequisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus.lmplicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditionswhereby:1. buyer and seller are typically motivated;2. both parties are well informed or well advised and acting in what they consider their own best interests;3. a reasonable time is allowed for exposure in the open market;4. payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and5. the price represents the normal consideration forthe property sold unaffected by special or creative financing or sales concessions granted byanyone associated with the sale.Source: The Dictionary of Real Eslate Appraisal, 5th ed., Appraisal lnstituteThis appraisal is subjectto the following assumptions and limiting conditions:. Th¡s report is prepared using forms developed and copyrighted by the Appraisal lnstitute. However, the content, analyses, and opinions setforth in this reporl are the sole product of the appraiser. The Appraisal lnstitute is not liable for any of the content, analyses, or opinions setforth herein.. No responsibility is assumed for matters legal in character or nature. No opinion is rendered as to title, which is assumed to be good andmarketable. All existing liens, encumbrances, and assessments have been disregarded, unless otherwise noted, and the property isappraised as though free and clear, having responsible ownership and competent management.. I have examined the property described herein exclusively for the purposes of identification and description of the real property. The objectiveof our data collection is to develop an opinion of the highest and best use of the sublect property and make meaningful comparisons in thevaluation of the property. The appraiser's observations and reporting of the subject improvements are for the appraisal process and valuationpurposes only and should not be considered as a warranty of any componenl of the property. This appraisal assumes (unless otherwisespecifically stated) that the subject is structurally sound and all components are in working condition.r I will not be required to give testimony or appear in court because of having made an appraisal of the properly in question, unless specificarrangements to do so have been made in advance, or as otherwise required by law.. I have noted in this appraisal report any significant adverse conditions (such as needed repairs, depreciation, the presence of hazardouswasles, toxic substances, etc.) discovered during the data collection process in performing the appraisal. Unless otherwise stated in thisappraisal report, I have no knowledge of any hidden or unapparent physical deficiencies or adverse conditions ofthe property (such as, butnot limited to, needed repairs, deterioration, the presence of hazardous wastes, toxic substances, adverse environmenlal conditions, etc.)that would make the property less valuable, and have assumed that there are no such conditions and make no guarantees or warranties,express or implied. I will not be responsible for any such conditions that do exist or for any engineering or testing that might be required todiscover whether such conditions exist. Because I am not an expert in the field of environmental hazards, this appraisal report must not beconsidered as an environmental assessment of the property. I obtained the information, estimates, and opinions furnished by other partiesand expressed in this appraisal reportfrom reliable public and/or private sources that I believe to be true and correcl.¡ I will not disclose the contents of this appraisal report except as provided for in the Uniform Standards of Professional Appraisal Practice,and/or applicable federal, state or local laws.. The Client is the party or parties who engage an appraiser (by employment contract) in a specific assignment. A party receiving a copy of thisreportfrom the client does not, as a consequence, become a party to the appraiser-client relationship. Any person who receives a copy ofthis appraisal report as a consequence of disclosure requirements that apply to an appraiser's client, does not become an intended user ofthis report unless the client specifically identified them at the time of the assignment. The appraiser's written consenl and approval must beobtained before this appraisal report can be conveyed by anyone to the public through advertising, public relations, news, sales, or othermedia.' lf this valuation conclusion is subject to satisfactory completion, repairs, or alterations, it is assumed that the improvements will becompleted compelently and without significant deviation.STATEMENT OF ASSUMPTIONS AND LIMITING CONDITIONSVALUE DEFINITIONthe data, analysis or any other work product provided by the individual appraise(s).Al Reports@ Al-900.04 Certification, Assumptions and Limiting Conditions @ Appraisal lnstitute 2013, All Righls Reserved January 2013Form A19004 - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE6.2.gPacket Pg. 202Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) A-5590Client File #:AppraisalHle #:Deanne Landsverk195'11 94th Pl W, Edmonds, WA 98020ClientSubþct Property:Andrew F. SorbaØ.,/^*SR^/vADate oTtost2olqReportCO-APPRAISERAPPRAISERSignatureCertified Residential E Certified General IState WACertified Residential X Certified General EState WASignatureNameExpirationDate 06t13t2019ExpirationDate 0Tt0st201sTrainee I Licensed ELicense # 1100229Trainee X Licensed ELicense # 1002080Report Date 0710512018Name James B.' I am a Designated Member of the Appraisal lnstitute.As of the date of this report, I have completed the continuingeducation program of the Appraisal lnstitute.' I am not a Member, Candidate or Practicing Affiliate of theAppraisal lnstitute.I certify that, to the best of my knowledge and belief:. The statements of fact contained in this report are true and conect.r The reported analysis, opinions, and conclusions are limited only by the report assumptions and limiting conditions, and are my personal,unbiased professional analysis, opinions, and conclusions.. I have no present (unless specified below) or prospective interest in the property that is the subiect of this report, and I have no (unlessspecified below) personal interest with respect to the parties involved.. I have no bias with respect to any property that is the subject of this report or to the parties involved with this assignment.. My engagement in this assignment was not contingent upon the developing or reporting predetermined results.r My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or directionin value that favors the cause of the client, the amount of the value opinion, the attainment of a slipulated result, or the occurrence of asubsequent event directly related to the intended use of this appraisal.. My analysis, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards ofProfessional Appraisal Practice.r lndividuals who have provided significant real property appraisal assistance are named below. The specific tasks performed by those namedare outlined in the Scope of Work section of this report.X None tr Name(s)As previously identified in the Scope of Work section of this report, the signer(s) of this report certify to the inspection of the property that isthe subiect of this repoft as follows:Property inspected by Appraiser I Yes X NoProperty inspected by Co-Appraiser X Yes :l No. Services provided, as an appraiser or in any other capacity, regarding the propefi that is the subject of this report within the three-yearperiod immediately preceding acceptance of this assignment X None I Specify services provided:Appraisal lnstitute Designated Member, Candidate for Designation, or Practicing Affiliate Certify:. The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements ofthe Code of Professional Ethics and the Standards of Professional Appraisal Practice of the Appraisal lnstitute, which include the lUniformStandards of Professional Appraisal Practice.. The use of this report is subject to the requirements of the Appraisal lnstitute relating to review by its duly authorized representatives.the data, analysis or any other work product provided by the individual appraise(s).Al Reports@ Al-900.04 Certification, Assumptions and Limiting Condilions @ Appraisal lnstitute 2013, All Rights Reserved January 2013Form 419004 -'TOTAL" appraisalsoftware by a la mode, inc. - 1-800-ALAM0DE6.2.gPacket Pg. 203Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Appraiser's Qualifications - Page 1Qulrmc.lrrons or Arrn¡rsnnJrn'ms B. Pntct, MAf, SRYWÄwww.Af?ß rsAr,GRorip¡tw.coM ; JPRTcE(AAr"ßA¡sALGnouPhIvy.coMPtroNf, No.: (425) 4ß-9Ð2Blrr #ll0; FrxNo. 625¡ 45"ntn01409 140" Pr.tcn ITE, SrT l0s,Bu^rævur" WÀ 9E0ø-3963EDUCATIONBachelor of Science in Finance, Real Estate Ernphasis; Northem lllinois Univenity/Unive,rsity of lllinois.Appraisal Institutß cou$¡es include Capitalization fr*ty, Residential Valuation, EasementValuation, Uniform Appraisal Standa¡ds for Federal Lan<l Acquisitions, and Standardsof Professional Practice.Seminars and Classes inchrde: AI Course 833- Fundamentals of Separating Real Property,Penonal Property and Intangible Business Assets, Real Estate Feasibility, Busi¡essValuation, Valuation of Easements and Litigation Skills, and Appnaisal of PartialAcquisitions,2016.PROß.ESSIONA,L MEMBERSHIPSAppraisat InstituteIVfembership: MAI Designated Member of the Appraisal Institute since 1979Formerly: President, Dircctor, and Vice President, Seattle Chryter and AlaskaChapterInternational Right of Way AssociationDesignation: SR/WA(SeniorRightoflMayAgent)Position: International Right of Way Association Valuation Committee, pastchairFormerly: Regional Chair, Region 7, International Right of WayAssociationInternational Right of Way Association Director, President, and ViceP¡esident Seattle, Washington and Fafubanks, Alaska ChaptersEXPERIHYCE: Over 43 yearcCurrently: General Partner, Appn¡rser Gnoup oF THENoRTlrwEs-T LLPDeveloper of subdivision, office building, and reside,ncesOwner of office buildings and apartuentsFormerþ: Proprietor, Appn¡ser Gnoup or runNonï{wrsrAppraisea Schueler, McKor¡m & KeenanParfirer, Price & Associates, AlaskaSeniorAppraiser, Fint State Bank of OregonAppraiser, Pacific First Fedemal Savings BankAppraiser, U.S. Smel I Br¡siness AdministrationAppraiser, rWashington State De,pt of TransportationAppraiser, U. S. Snall Business AdministrationQUalified as an expert wilness in Superior Court, Federâl Cor¡rt Master's Hearings, andFederal Bankruptcy Court Servd as an arbitrator in property valuation and lease renewals.Washington State Deparment of Transportation approved appraiser.Fee reviewer; Washington Dept of Transportation, rnajorbanls, and governmental cliEnts.Qualified as a Master; held Master's Hearings in AlaskaArrently certified rmder the cmtinuing education program of the Appraisal Inst'ttute.Curr@tly certified in Washington State as a General Apraiser (CertificateNo. I100229)Vice President- Newcastle TrailsArryn¡rs¡,r Gnoup or nm Nonïrwr'gr LLPForm SCNLTR - "T0TAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE6.2.gPacket Pg. 204Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Appraiser's Qualifications - Page 2çualifications of JA¡,rEs B. Prucr. u¡,1 sn/WnPage2CT.IENTS SERVEI)Abeyta & Associates, R./W CompanyBenson & Mclaughlin, AccountantsBellerue CollegeBellewe SchoolDisFictBoston Private BankBricklin Neu¡man, AtûorneysBullivant, Houser, Bailey, Pendergrass &Hoffuan;Bureau of Tndian AffairsBr¡¡eau of I¿nrl Manage,nrenfCamp KoreyCherÆon Products CompanyChr¡rch of God, Western WashingtonCity ofAuburnCity ofBelleweCityofDes MoinesCity of IssaquahCþoflCrktandCity of Maple ValleyCity ofMount VernonCityofNewcastleCity of Port AngelesCityofRedmondCity of SeaTaeCity of SeattleCþof ShorelineCity ofTacomaCityofTukwilaColumbiaBankC.ostcoEastmån, Scott, Atbmey, BellernreEl CentroDel¿RazaEnumclaw Pr¡blic SchoolsFirst Sound BankHDR EngineeringJeffenonCountyJohn Lpch, CPA, BellernreJohns Monroe Mitnrnaga, Attorneys;Michael Monroe, Da¡rell MitsunagaKeating Bucklin & McCormack,Kent SchoolDistictKeyBank of WashingtonKing CountyKing County Library SptemKittitâs CountyKorea Exchange Ba¡k (KEB)O. R. Colan Assooiates, Inc.(Acquisition Specialists)Ogden Murphy W'allace, AttorneysOpenBankOverlake HospitalPerkins Coie, LLCPlazaBankPortof FridayHa$orPortof Orc.asPort of SeattleRryet SoundEnergyReid Middleton, EngineersSaehanBankSeattle City LightSeattle School DistrictSharon Cates, AtùorneySound TransitTacoma SchoolDistictTacoma UtilitiesUrnpquaBankU.S. BankU.S. Fidetity & GuaranteeU.S. Postal SenriceUniBankUnionBankUniversal Field SsvioesWashington Federal BankWashington Dept. of Transportation-Approved Appraiser & ReviswerWashington State Dept. ofNaturalResourcesWashington State Parks & RecreationC.ornmissionWasteManage, entWilliams Northwest PipelineWïlshire BankArpn¡rs¡r, Gnow or mr Nonn¡wrgr LLPForm SCNLTR - "T0TAL" appraisal software by a la mode, inc. - 1 -800-ALAM0DE6.2.gPacket Pg. 205Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) Go-Appraiser's QualificationsQualifications of AppraiserAndrew F. Sorbaw$w-Appn tIsAtGRonPNW.coM ; AsonnA@fl¡rya¡¡¡5¡lGnoupNlt¡.couPnoxr No.: 425-453-9292 x128; Flx rrto.: 425-455-97401409 140il Pr.¡,cs NE, Sunr 105, Bru¡wE, WA 98007-3693EducationBachelor of Arts - Double Major in Political Science & Laws, Societies,and Justice; Universþ of Washingtonkofessional DesþnationsLicensed RealEstaæ Appraiser Trainee, State of Vlashington;Certificate No. 1002080Appraisal CoursesGeneral Appraiser Income Approach Part I - Appraisal InstituteGeneral Appraiser Site Valuation & Cost Approach - Appraisal InstitutsBasic Appraisal Principles - App.aisal InstituteBasic Appraisal Prccedures - Appraisal lnstitr¡teUSPAP 2016-n17 - Appraisal Instiû¡tßT'.qlerience2017-Present Appraiser, Appraisal Group of the Northwest, LLPClients Served:Elliot & Corryany Appraiserstlargiss Properties, LLCHDR,IncKent School DisfictLasher Holzapfel Sperry & EbbersonLaw Ofñces of Beth A. McDaniel, PLLCPerkins Coie, LLPPierce CountySchweet Linde & Coulson" PLLCForm SCNLTR - "T0TAL" appraisal software by a la mode, inc. - 1-800-ALAM0DE6.2.gPacket Pg. 206Attachment: Exhibit 7: Appraisal (Set Public Hearing for Excelsior Pace Street Vacation) 6.2.h Packet Pg. 207 Attachment: Exhibit 8: Survey with Utilities Identified (Set Public Hearing for Excelsior Pace Street Vacation) City Council Agenda Item Meeting Date: 08/21/2018 Adoption of 2018 Comprehensive Plan Amendments Staff Lead: Brad Shipley Department: Planning Board Preparer: Brad Shipley Background/History The Planning Board has completed its review and recommendations on the two non-budget related Comprehensive Plan amendments for 2018. (Any Comprehensive Plan amendments related to the budget will be heard separately later this year.) The City Council has previously reviewed the two proposed Comprehensive Plan amendments. The last City Council meeting for doing so was on August 7, 2018. Staff Recommendation Adopt the recommended ordinance (Exhibit 1). Narrative Amendments to the Comprehensive Plan are typically approved once per year; however, amendments may be considered more frequently under certain circumstances, including when amendments to the Capital Facilities element of the Comprehensive Plan that occur concurrently with the adoption of a city budget. As such, any budget-related Comprehensive Plan amendments will occur later this year. This year, two amendments to the Comprehensive Plan map are proposed. The City Attorney has drafted an ordinance for the 2018 amendments (see Exhibit 1). Attachments: Exhibit 1: Ordinance Amending Comprehensive Plan 6.3 Packet Pg. 208 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE 2018 AMENDMENTS TO THE CITY COMPREHENSIVE PLAN; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the most significant update to the Comprehensive Plan occurred in 2015; and WHEREAS, in 2018 two amendments to the City’s Comprehensive Plan map were proposed by owners (hereinafter “Frasier Fir” and “Leiser”) of several properties located in south Edmonds desiring to develop their properties; and WHEREAS, the properties (hereinafter “Frasier Fir Properties”) are located at 9111 and 9107 - 236th St. SW, totaling 0.75 acres, and depicted with a blue-dashed rectangular shape on Exhibit A hereto; and WHEREAS, the properties (hereinafter “Leiser Properties”) include all property located south of 240th St. SW, between 84th Ave. W and Edmonds Way, totaling approximately 2.85 acres, and depicted with a blue-dashed roughly triangular shape on Exhibit A hereto; and WHEREAS, the Planning Board held public hearings on this year’s proposed Comprehensive Plan map amendments on April 26, 2017 (Frasier Fir Properties) and February 28, 2018 (Leiser Properties); and WHEREAS, the City Council held public hearings on October 17, 2017 (Frasier Fir Properties) and May 15, 2018 (Leiser Properties); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The 2018 City of Edmonds Comprehensive Plan and, specifically, the Comprehensive Plan Map, which designates land uses, is hereby amended as follows: a) re- designate from “Single Family Urban 1” to “Edmonds Way Corridor” the Frasier Fir Properties, and b) re-designate from “Edmonds Way Corridor” to “Corridor Development” the Leiser Properties, both which are outlined in blue on Exhibit A, which is attached and incorporated 6.3.a Packet Pg. 209 Attachment: Exhibit 1: Ordinance Amending Comprehensive Plan [Revision 1] (Adoption of 2018 Comprehensive Plan Amendments) herein by this reference as if fully set forth herein. Note that the map reflects the re-designation of all properties. The Planning Manager is hereby authorized to reflect this re-designation on all current land use maps of the City. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 6.3.a Packet Pg. 210 Attachment: Exhibit 1: Ordinance Amending Comprehensive Plan [Revision 1] (Adoption of 2018 Comprehensive Plan Amendments) 3 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FOLLOWING AMENDMENTS TO THE COMPREHENSIVE PLAN: RE-DESIGNATING CERTIAN PROPERTIES FROM “SINGLE FAMILY URBAN 1” TO “EDMONDS WAY CORRIDOR”; RE-DESIGNATING CERTAIN PROPERTIES FROM “EDMONDS WAY CORRIDOR” TO “CORRIDOR DEVELOPMENT”; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 4840-7251-8158, v. 1 6.3.a Packet Pg. 211 Attachment: Exhibit 1: Ordinance Amending Comprehensive Plan [Revision 1] (Adoption of 2018 Comprehensive Plan Amendments) 4 6.3.a Packet Pg. 212 Attachment: Exhibit 1: Ordinance Amending Comprehensive Plan [Revision 1] (Adoption of 2018 Comprehensive Plan Amendments) City Council Agenda Item Meeting Date: 08/21/2018 Moratorium on Development of Residential Units Without On-Site Vehicle Parking Space in the BD Zoning District Staff Lead: Shane Hope Department: Planning Division Preparer: Diane Cunningham Background/History A complete application for a nine-unit apartment building in the City's Downtown Business (BD)District was recently submitted and approved under the City's existing code. The proposed development will have no on-site vehicle parking. That is consistent with the existing code for this particular zoning district, which states plainly: "No parking is required for any floor area in any building with a total building footprint of less than 4,800 square feet." (See ECDC 16.43.D.3.) The code chapter applies only to the BD zones. Note that "footprint" simply means the ground area occupied by the building. Therefore, because the 9 units were comprised of three units on each floor and the building footprint was less than 4,800 square feet, no parking could be required. Project approval must be decided based on the existing code at the time of application submittal. Amending a city code related to development or zoning typically takes at least 3 months to be prepared and brought through a required public process. The required process includes: · Analysis of the issue and options to address the problem · Development of specific language for the code amendment · Review under SEPA and its timelines · Public hearings of the proposed amendment by both the Planning Board and City Council (each with minimum 14-day public notice ahead of the hearing) · Additional meetings by the Planning Board or City Council, as needed · A 60-day notice to the state (although the state will sometimes approve an expedited notice and review process) · Preparation or review of an ordinance by the City Attorney · Final decision by the City Council. Sometimes the need for a code amendment--and the possibility that more development would proceed under a problematic part of the existing code--is strong enough that the City temporarily intervenes by adopting a limited moratorium on that type of development. That intervention is proposed with this agenda item. Staff Recommendation Adopt the attached ordinance 6.4 Packet Pg. 213 Narrative State law authorizes the legislative bodies of city and county governments to establish and continue moratoria in increments of no more than 6 months, while a more permanent solution is sought. Such a moratorium ordinance does not require a public hearing or other advance process steps. However, a public hearing on whether to continue or change the moratorium must be held within 60 days of the ordinance's adoption. Moratoria are not to be considered lightly. It is a significant step that takes time and energy and should be narrowly crafted so as to not affect other types of development. The nine-unit apartment building recently approved without on-side parking in a BD zone may be an anomaly. This is the first time the on-site parking exemption has been used and no new applications have been submitted for development of housing without on-site parking in the BD zone. However, without a moratorium or similar legislative action, if such an application were submitted before a code amendment can be adopted to add a parking requirement, the application would be subject only to the existing code. The attached ordinance: 1. Precludes City acceptance of applications for new housing in the BD zone that does not have one or more on-site parking spaces per unit; and 2. Sets a public hearing for September 25 to consider whether to continue the moratorium. 3. Has an immediate effective date and stays in place for 6 months unless certain other legislative actions are taken to shorten or extend the time period. Options: A. Do not adopt a moratorium, thus allowing potential development applications to proceed under the existing code, while a code amendment goes through the normal public process. B. Adopt the moratorium as a temporary measure while a code amendment goes through the normal public process and can be considered for adoption. Attachments: 2018-08-16 Moratorium - residential without parking 6.4 Packet Pg. 214 CITY OF EDMONDS, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO RESIDENTIAL UNITS IN THE BD ZONES, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE PERMITTING, SITING, ESTABLISHMENT AND CONSTRUCTION OF ANY NEW RESIDENTIAL UNITS WITHIN THE BD ZONES THAT DO NOT PROVIDE AT LEAST ONE PARKING SPACE PER DWELLING UNIT, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. WHEREAS, the City recently approved an application for a new 9-unit apartment building that did not provide any vehicle parking on site; and WHEREAS, the zoning code for the BD zones currently exempts buildings with a footprint (not total area) of less than 4800 sq. ft. from the City’s normal on-site parking requirements; and WHEREAS, the City considers it likely that development permit applications could become vested soon which would permit additional residential units that would not provide on- site parking; and WHEREAS, the City is questioning whether this exemption should continue to be allowed for residential buildings and residential portions of buildings; and WHEREAS, the Edmonds City Council therefore believes a moratorium to preserve the status quo is necessary, until the Edmonds City Council can study, hold public hearings, deliberate, and adopt appropriate regulations to address such residential structures or units; and WHEREAS, the Edmonds City Council does not have sufficient information to consider the impacts of and the options to allowing additional residential structures or units that do not provide parking; and WHEREAS, Section 36.70A.390 of the Revised Code of Washington authorizes the City Council to adopt an immediate moratorium for a period of up to six months without holding a public hearing on the proposal provided that a public hearing is held within at least sixty days of its adoption, WHEREAS, the City Council desires to impose an immediate six-month moratorium on the acceptance of any development permit application for the permitting, siting, establishment or 6.4.a Packet Pg. 215 Attachment: 2018-08-16 Moratorium - residential without parking (Moratorium on Development of Residential Units without On-Site Parking in construction of any residential structures or units in the BD zones that do not provide parking on- site; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Purpose. The purpose of this moratorium is to allow the City adequate time to study the impacts associated with the permitting, siting, establishment or construction of residential structures and units in the BD zones that do not provide parking on-site and to consider options for imposing new requirements for residential units and their associated parking in the BD zones. The City’s goal is to ultimately draft zoning regulations to address such structures and units in the BD zones, to hold public hearings on such draft regulations, and to adopt such regulations. Section 2. Moratorium Imposed. The City Council hereby imposes an immediate six-month moratorium in the BD zones on the acceptance of all development permit applications to permit, site, establish or construct residential structures or units that do not provide at least one on-site parking space per residential unit. This moratorium shall apply equally to new residential structures, residential additions to existing structures, and changes of use to residential within existing structures. Section 3. Duration of Moratorium. The moratorium imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the moratorium and adopts findings and conclusions in support of the moratorium (as contemplated by Section 4 herein), the moratorium shall not terminate until six (6) months after the date of adoption, or at the time all of the events described in Section 1 have been accomplished, whichever is sooner. The Council shall make the decision to terminate the moratorium by ordinance, and termination shall not otherwise be presumed to have occurred. 6.4.a Packet Pg. 216 Attachment: 2018-08-16 Moratorium - residential without parking (Moratorium on Development of Residential Units without On-Site Parking in Section 4. Public Hearing on Moratorium. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council shall hold a public hearing on a moratorium within sixty (60) days of its adoption. In this case, the hearing shall be held on September 25, 2018 unless the City Council, by subsequently adopted resolution, provides for a different hearing date. No later than the next Council meeting immediately following the hearing, the City Council shall adopt findings of fact on the subject of this moratorium and either justify its continued imposition or cancel the moratorium. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). Without an immediate moratorium on the City’s acceptance of development permit applications, such applications could become vested, leading to the construction or establishment of additional residential units in the BD zones which do not provide on-site parking. Therefore, the moratorium must be imposed as an emergency measure to protect the public health, safety and welfare, and to prevent the submission of applications to the City in an attempt to vest rights for an indefinite period of time. This Ordinance does not affect any existing vested rights. Section 7. Publication. This Ordinance shall be published by an approved summary consisting of the title. 6.4.a Packet Pg. 217 Attachment: 2018-08-16 Moratorium - residential without parking (Moratorium on Development of Residential Units without On-Site Parking in Section 8. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 6.4.a Packet Pg. 218 Attachment: 2018-08-16 Moratorium - residential without parking (Moratorium on Development of Residential Units without On-Site Parking in 1 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO RESIDENTIAL UNITS IN THE BD ZONES, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE PERMITTING, SITING, ESTABLISHMENT AND CONSTRUCTION OF ANY NEW RESIDENTIAL UNITS WITHIN THE BD ZONES THAT DO NOT PROVIDE AT LEAST ONE PARKING SPACE PER DWELLING UNIT, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 6.4.a Packet Pg. 219 Attachment: 2018-08-16 Moratorium - residential without parking (Moratorium on Development of Residential Units without On-Site Parking in City Council Agenda Item Meeting Date: 08/21/2018 Crumb Rubber Extension of Moratorium Staff Lead: Mike Nelson/Maureen Judge Department: City Council Preparer: Maureen Judge Background/History The City Council adopted the first ordinance 4013 on December 8th, 2015 prohibiting certain installations of SBR until July 11, 2017. The City Council extended this prohibition of SBR installations on April 11, 2017; this extension expired on February 28, 2018. The City Council extended this prohibition of SBR (styrene-butadiene rubber) installations on February 20, 2018; this extension expired on August 15, 2018. Staff Recommendation Council to discuss and give staff their recommendation. Narrative The City Council originally adopted the crumb rubber (SBR) moratorium with Ordinance 4013 on December 8, 2015. That moratorium has been extended several times, most recently in Ordinance 4097 on April 11, 2017 to extend the prohibition of certain installations of SBR (styrene-butadiene rubber) on public lands in the City of Edmonds. The Council's intent has been to extend it until the Federal study was completed and a report issued. The Federal study is still being conducted by the US Environmental Protection Agency and the Centers for Disease Control and Prevention's National Center for Environmental Health/Agency for Toxic Substances and Disease Registry. The draft report was sent for external peer-review in May 2018. It was expected to be released for public comment mid-summer 2018, but the report has not yet been released. In addition, the Council was monitoring the OEHHA Synthetic Turf Study from the California EPA. The OEHHA study hopes to release their report this year as well. The Council is now asked to extend the current the crumb rubber moratorium until November 15, 2018. An emergency declaration is necessary to ensure that SBR is not used in the pending Edmonds School District project. Attached in this packet is the draft ordinance for consideration. Attachments: 2017-03-29 Attachment A 2017-03-29 Attachment B 2018-08-16 ordinance extending ban on crumb rubber 6.5 Packet Pg. 220 Tire Crumb Questions and Answers Q. Which agencies are involved with the Federal Research Action Plan? This plan is led and chieﬂy implemented by the US Environmental Protection Agency (EPA) and the Centers for Disease Control and Prevention’s National Center for Environmental Health/Agency for Toxic Substances and Disease Registry (CDC-NCEH/ATSDR), in cooperation with the US Consumer Product Safety Commission (CPSC) and other agencies. Other agencies such as National Institute of Environmental Health Sciences, the U.S. Department of Defense and California’s Ofﬁce of Environmental Health Hazard Assessment (OEHHA) will provide expertise, facilities and/or sharing of information. Q. What research is included in the Federal Research Action Plan? Will it answer the question of whether tire crumb is safe? The plan includes four research activities: 1. Outreach to key stakeholders - EPA, CDC/ATSDR, and CPSC are having discussions with other government agencies that have researched or are currently researching tire crumb that provide expertise to inform the federal study, and other key stakeholder groups including tire crumb manufacturers, non-proﬁt organizations, ﬁeld installers and maintenance professionals, and ﬁeld users. 2. Analysis of data gaps - EPA, CDC/ATSDR, and CPSC evaluated the existing scientiﬁc information related to the use of recycled rubber tire crumb in synthetic turf ﬁelds to understand the current state-of-the-science and inform the research activities. The Literature Review and Data Gaps Analysis is included in the status report released in December 2016. 3. Characterization of the chemicals found in tire crumb - EPA, CDC/ATSDR, and CPSC are testing tire crumb from different manufacturing plants and ﬁelds. These tests, along with existing scientiﬁc information from the literature, will help us better understand the make-up of tire crumb. 4. Characterization of the exposure scenarios - EPA, CDC/ATSDR, and CPSC are conducting several activities to better understand potential exposures that may occur when people use synthetic turf ﬁelds. This work is considering all possible ways that one may be exposed including by breathing, unintentionally ingesting, or touching tire crumb or the chemicals in tire crumb. While this effort won’t provide all the answers, the information will help answer some of the key questions that have been raised about tire crumb used in synthetic turf ﬁelds and will provide a better understanding of potential exposures that ﬁeld users may experience by using these ﬁelds. The research activities have been prioritized based on data needs and available resources. This study will provide a better understanding of the chemicals found in tire crumb and the potential 6.5.a Packet Pg. 221 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) exposures that ﬁeld users may experience by using these ﬁelds. This study, in and of itself, will not determine if ﬁelds are safe, but this work is a necessary ﬁrst step that needs to be taken. Depending on the ﬁndings, available resources and other considerations, additional research beyond the ﬁrst year may be conducted. Q. What is the status of the research? On December 30, 2016, the agencies released a status report describing the progress of the research to date. The status report includes the ﬁnal peer-reviewed Literature Review/Gaps Analysis report and describes the progress to date on other research activities that are part of the effort including: Characterization of the chemicals found in tire crumb. Characterization of the exposure scenarios for those who use turf ﬁelds containing tire crumb. Study to better understand how children use playgrounds containing tire crumb. Outreach to key stakeholders. A ﬁnal peer-reviewed Literature Review/Gaps Analysis was publicly released in December 2016 as part of the status report. The status report does not include research ﬁndings. Collection of tire crumb samples from ﬁelds and recycling facilities is complete. Tire crumb samples were gathered from nine tire crumb manufacturing plants, 19 ﬁelds located on U.S. Army installations and 21 community ﬁelds across the U.S. Fields included both outdoor and indoor ﬁelds. Analysis of the tire crumb samples collected from ﬁelds and recycling facilities, and the exposure characterization component of the study, will continue in 2017. Parts of the exposure study may be conducted during the hotter months of 2017. The CPSC playground study will continue in 2017. The Synthetic Turf Fields with Tire Crumb Rubber Inﬁll Research Protocol document was extensively reviewed, including a peer-review and an Institutional Review Board review, and the document is now ﬁnal. Data collection components of the Federal Research on Recycled Tire Crumbs went through a public comment period and an Information Collection Request review conducted by the Ofﬁce of Management and Budget. Peer-review and public comments are publicly available on the OMB’s website. One of the main research activities gathered tire crumb samples from tire crumb manufacturing plants and from ﬁelds across the country. EPA, ATSDR, and CPSC have engaged various stakeholder groups through a number of outreach activities including a public comment process, webinars, conference calls, and in-person meetings. Stakeholder outreach efforts were targeted to the public as well as speciﬁc stakeholder groups, such as government organizations (other federal agencies, state agencies, local government and international government), industry and non-proﬁt/interest groups. 6.5.a Packet Pg. 222 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) As it is available, updated information will be posted to EPA’s tire crumb website (www.epa.gov/tirecrumb). Q. When did the research begin and when will it end? The Federal Research Action Plan launched on February 12, 2016. The data collection components (tire crumb sample collection and exposure chracterization) of the study received OMB approval in August 2016. EPA, ATSDR, and CPSC engaged various stakeholder groups through a number of outreach activities including a public comment process, webinars, conference calls, and in-person meetings. The ﬁnal peer reviewed Literature Review/Gaps Analysis report along with a progress report for other components of the study was released in December 2016. Analysis of the tire crumb samples collected from ﬁelds and recycling facilities, and the exposure characterization component of the study, will continue in 2017. Parts of the exposure study may be conducted during the hotter months of 2017. The CPSC playground study also will continue in 2017. Q. Where can I ﬁnd responses to the public comments on this research submitted through the Federal Register Notice? Public comments submitted in response to the Federal Register Notice have been reviewed by EPA and CDC/ATSDR. EPA and CDC/ATSDR responses to public comments are available online - http://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=201607-0923-001 . Q. What is the research protocol document? The research protocol document describes the study design and protocol for three research activities in the Federal Research Action Plan including the literature review and data gaps analysis; the tire crumb collection and characterization; and the characterization of human exposure to tire crumb in synthetic turf ﬁelds. The document explains the study objectives, research design, methods that are being used to characterize tire crumb and the exposures, data analysis techniques and the quality assurance/quality control measures in place to ensure the integrity of the research. Q: Where are the ﬁelds located that will be studied? Tire crumb samples were gathered from nine tire crumb manufacturing plants, 19 ﬁelds located on U.S. Army installations and 21 community ﬁelds across the U.S. Fields included both outdoor and indoor ﬁelds. The analysis of the tire crumb samples is underway. These locations include both outdoor and indoor playing ﬁelds. To protect privacy, the names of the speciﬁc locations sampled will not be released to the public. Q. How can I ﬁnd out more information about this research? As it is available, updated information about the study will be posted to EPA’s Tire Crumb Website: www.epa.gov/tirecrumb. 6.5.a Packet Pg. 223 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) Q. What stakeholder outreach activities have been completed as part of this study? EPA, ATSDR, and CPSC have engaged various stakeholder groups through a number of outreach activities including a public comment period, webinars, conference calls, and in-person meetings. Stakeholder outreach efforts were targeted to the public as well as speciﬁc stakeholder groups such as government organizations (other federal agencies, state agencies, local government and international government), industry and non-proﬁt/interest groups. The purpose of the stakeholder outreach was to inform the public about the Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields and Playgrounds and to encourage stakeholders to provide feedback on studies that are part of the research. The outreach to speciﬁc stakeholder groups also included information sharing around the manufacturing and the use of tire crumb in synthetic turf ﬁelds. Q. What are the key ﬁndings of the Literature Review/Gaps Analysis? An important component of any research is to understand the state of the science and any data gaps. The peer-reviewed Literature Review/Gaps Analysis (LRGA) provides a current summary of the available literature and capture the data gaps as characterized in those publications. The overall goals of the LRGA were to inform the interagency research study and to identify potential areas for future research that might be needed. The LRGA identiﬁed 90 references. Each reference reviewed was categorized according to 20 general information categories (e.g., study topic, geographic location, sample type, conditions, and populations studied) and more than 100 sub-categories (e.g., study topic subcategories: site characterization, production process, leaching, off-gassing, microbial analysis, and human risk). The research in the Federal Research Action Plan addresses many of the gaps identiﬁed, particularly with respect to tire crumb rubber characterization and exposure characterization. The review provides information useful for guiding and designing future research efforts needed to further address questions regarding exposures and risks for tire crumb rubber used in synthetic turf ﬁelds and playgrounds. Q. How is the Federal Government working with California? California’s Ofﬁce of Environmental Health Hazard Assessment (OEHHA), under contract from CalRecycle, is conducting a comprehensive evaluation of tire crumb. This evaluation is being designed to deliver the kind of information states, communities and parents are looking for so they can make informed decisions for their communities and their families. The US National Toxicology Program, at the request of California’s Ofﬁce of Environmental Health Hazard Assessment, initiated a research program to better understand potential health impacts of chemicals released from synthetic turf with an emphasis on crumb rubber. More information about the NTP research is online at http://ntp.niehs.nih.gov/results/areas/syntheticturf/research.html. EPA, CPSC and other federal agencies are also working with California's OEHHA to provide 6.5.a Packet Pg. 224 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) expertise to assist with OEHHA’s evaluation of tire crumb. More information about California’s study is online - http://oehha.ca.gov/risk-assessment/synthetic- turf-studies. Q. How is the US Federal Government working with other international government organizations interested in this topic, including the European Chemicals Agency? The European Chemicals Agency (ECHA) contacted EPA expressing their interest in the U.S. study. ECHA is an agency of the European Union that implements chemical legislation for the protection of human health and the environment. This interest has resulted in regular calls with ECHA and an in-person meeting. During these meetings, information related to research efforts are shared. In addition, the Netherlands and France are also interested in studying tire crumb rubber exposure and characterization and communications with these organizations are on-going. More information about ECHA’s study is online - https://echa.europa.eu/addressing-chemicals-of-concern/restriction/calls-for- comments-and-evidence/-/substance-rev/15331/term. Q. What advice do you have for communities who are concerned about the use of tire crumb in ﬁelds? We recognize that communities, parents and state and local ofﬁcials are concerned about tire crumb used in synthetic turf ﬁelds. While this short-term study won’t provide all the answers, the study’s ﬁndings will provide a better understanding of the chemical composition of tire crumb and the potential exposures people may experience by using these ﬁelds. Communities, parents, state and local ofﬁcials are encouraged to explore the federal agencies’ websites (CPSC - https://www.cpsc.gov/Safety- Education/Safety-Education-Centers/Crumb-Rubber-Safety-Information-Center and EPA - www.epa.gov/tirecrumb) to review the research results available to- date on the use of recycled tire rubber in playgrounds and synthetic turf ﬁelds. In addition, concerned individuals can check their state’s public health agency websites to determine if there are state-speciﬁc recommendations. EPA compiled a list of information from state government websites, which can be found online – www.epa.gov/tirecrumb . Q. Are there any alternative materials/products that can be used? EPA is aware of a few alternatives to tire crumb that can be used as inﬁll in synthetic turf, such as organic materials like sand, coconut husks, or cork. In addition, CPSC has suggested that the public and homeowners may use shredded mulch, and other materials to create a shock-absorbing surface under backyard and public playgrounds. However, EPA has not independently studied or evaluated any of these alternative materials. Q. Who regulates the management and disposal of used tires? State solid waste agencies are primarily responsible for regulating the management of used tires at their end of life, including options for recycling and 6.5.a Packet Pg. 225 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) disposal. You can consult your state solid waste regulatory agency for information and guidance on the proper management of used tires in a particular state. Q. How is tire crumb produced? Tire crumb is manufactured by reducing scrap tires down to various sizes depending on its intended application and market use, and by removing 99 percent or more of the steel and fabric from them. The tire crumb is classiﬁed by sifting screens that return oversize pieces back into the reduction process. Magnets are used throughout the process to remove the wire and other metal contaminants and air separators are used to remove the fabric. The American Society for Testing Materials (ASTM) has a standard test method (ASTM D5644) for determining the particle size distribution of recycled vulcanized particulate rubber (a.k.a. tire crumb). ASTM D5603 classiﬁes recycled vulcanized particulate rubber based on particle size distribution and origin of the rubber. Q. States and other organizations have conducted studies on tire crumb. What have they concluded? Current information from a number of studies does not show an elevated health risk from playing on ﬁelds with tire crumb. However, these studies do not comprehensively address the concerns about the potential health risks associated with exposure to tire crumb. Q. Will the results of the federal research be made public? Will states be given access to help them make decisions about use? Analysis of the tire crumb samples collected from ﬁelds and recycling facilities, and the exposure characterization component of the study will continue in 2017. Parts of the exposure study may be conducted during the hotter months of 2017. The CPSC playground study also will continue in 2017. The agencies will release to the public a ﬁnal peer-reviewed report describing the ﬁndings and conclusions of the studies. Q. What are the various markets for tire crumb? In the U.S., markets for tire crumb include new rubber products, playground and other sports surfacing, and rubber-modiﬁed asphalt. The tire crumb used in these ground rubber applications consumed 1,020,000 tons of scrap tires in 2015, or about 26% of the volume of scrap tires generated. Sports surfaces accounted for 25% of tire crumb use. Ground Rubber Markets 6.5.a Packet Pg. 226 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) Molded/Extruded Rubber Products (e.g. rubber gaskets) 35% Playground Mulch 22% Sports Surfaces 25% Asphalt 15% Automotive 2% Export 1% Source: Rubber Manufacturers Association: 2015 U.S. Scrap Tire Management Summary. LAST UPDATED ON DECEMBER 30, 2016 6.5.a Packet Pg. 227 Attachment: 2017-03-29 Attachment A (Crumb Rubber Extension of Moratorium) Office of Environmental Health Hazard Assessment (OEHHA) California Environmental Protection Agency 1 Environmental Health Study of Synthetic Turf – August 2016 Update The California Office of Environmental Health Hazard Assessment (OEHHA) is conducting a study of the potential health effects associated with the chemicals released from synthetic turf and playground mats containing recycled waste tires. The California Department of Resources Recycling and Recovery (CalRecycle), which regulates the use of waste tires in California, has contracted with OEHHA to perform the study. What’s New? OEHHA has amended the contract with CalRecycle based upon input from the Synthetic Turf Scientific Advisory Panel and input from the public. The scope of the synthetic turf field investigation has been expanded to include: methods to extract as many chemicals as possible from crumb rubber samples for identification, the use of more suitable artificial bio- fluids (such as fluids that mimic human sweat) to evaluate the chemicals that enter the body, and measurements of crumb rubber particle size to understand if inhalation of small particles occurs. To accommodate the additional analyses, OEHHA has extended the project completion date to mid-2019. What is OEHHA studying? The study is assessing the potential health impacts associated with playing on synthetic turf fields and playground mats. It is examining athletic fields and playground mats made from crumb rubber derived from recycled waste tires. Major parts of the study include: Identifying and measuring chemicals released from crumb rubber and artificial grass blades in indoor and outdoor fields and playground mats throughout California. o Synthetic turf fields of various ages and subjected to various weather conditions will be studied. o Air above synthetic turf fields and playgrounds will be monitored for particulate matter and specific chemicals that can be inhaled. o The size distribution of the collected particulate matter will be characterized. Evaluating exposures to chemicals released from crumb rubber and synthetic grass blades through inhalation, swallowing, and skin contact. This includes consideration of: o The extent to which individuals (for example athletes and bystanders) are exposed, based on their activity patterns and how often and long they stay on the field. 6.5.b Packet Pg. 228 Attachment: 2017-03-29 Attachment B (Crumb Rubber Extension of Moratorium) Office of Environmental Health Hazard Assessment (OEHHA) California Environmental Protection Agency 2 o How exposure to the chemicals varies by age groups of athletes and bystanders. o Movement of chemicals from turf into body fluids.  Evaluating the hazards and toxicological activities of chemicals released from turf. This includes examining the ways that sensitive populations, such as children, may be more vulnerable to chemicals released from synthetic turf fields.  Developing a study protocol for measuring chemicals from synthetic turf in urine or other bodily fluids of athletes, or using personal monitors worn by athletes. (The current study plan calls for developing a study plan but not undertaking these measurements. These studies could take place after completion of the current study.)  Conducting an assessment of potential health impacts associated with exposures to chemicals released from synthetic turf and playground mats, taking into account the findings of the above activities. What information will the study provide? The study is scheduled for completion in mid-2019 with the release of a report on the field monitoring results, exposure characterization, and health risk assessment. Prior to completion, OEHHA will release a draft report describing the preliminary data and results of the study in mid-2018. The information generated in the study will enable OEHHA to determine the types and concentrations of chemicals individuals are exposed to when playing on synthetic turf and playground mats, estimate the level of exposures associated with various activities, and assess whether these exposures pose potential health risks. CalRecycle will use this information in making future decisions regarding the use of crumb rubber in synthetic turf and playground mats. How is OEHHA obtaining input on the study? OEHHA began the study by conducting an interactive webinar and public meetings in Los Angeles, San Diego, and Berkeley to seek input from athletes, coaches, parents and other interested individuals. OEHHA also convened a panel of scientific experts in exposure and biomedical sciences to provide input and advice on the study. The first meeting of the panel was held in February 2016, and there will be additional panel meetings throughout the study. All meetings of the panel will be held in public, with opportunities for the public to comment. Has OEHHA studied synthetic turf in the past? OEHHA conducted two studies on the potential human health effects associated with use of recycled waste tires in playground and synthetic turf products in 2007 and 2010. These studies evaluated key aspects of synthetic turf fields, including inhalation of chemicals, 6.5.b Packet Pg. 229 Attachment: 2017-03-29 Attachment B (Crumb Rubber Extension of Moratorium) Office of Environmental Health Hazard Assessment (OEHHA) California Environmental Protection Agency 3 bacterial infections, and skin abrasions. OEHHA’s current effort will fill in data gaps and address the potential risks from chemical exposures resulting from skin contact with, breathing or ingesting crumb rubber from synthetic turf fields. The California Integrated Waste Management Board, which has since been reorganized as CalRecycle, also contracted with OEHHA to perform the previous two studies:  Evaluation of Health Effects of Recycled Waste Tires in Playground and Track Products, January 2007  Safety Study of Artificial Turf Containing Crumb Rubber Infill Made From Recycled Tires: Measurements of Chemicals and Particulates in the Air, Bacteria in the Turf, and Skin Abrasions Caused by Contact with the Surface, October 2010 These studies can be found at: http://oehha.ca.gov/risk-assessment/synthetic-turf-studies. First Published on: October 20, 2015 Updated on: August 30, 2016 6.5.b Packet Pg. 230 Attachment: 2017-03-29 Attachment B (Crumb Rubber Extension of Moratorium) ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR “CRUMB RUBBER”) ON PUBLICLY-OWNED ATHLETIC FIELDS WITHIN THE CITY OF EDMONDS UNTIL NOVEMBER 15, 2018; DECLARING AN EMERGENCY. WHEREAS, the city council adopted Ordinance 4013 on December 8, 2015; and WHEREAS, Ordinance 4013 prohibited certain installations of SBR until July 11, 2017; and WHEREAS, the city council adopted Ordinance 4065.1 on April 11, 2017, which extended the sunset date of the prohibitions set forth in Ordinance 4013 until February 28, 2018; and WHEREAS, the city council adopted Ordinance 4097 on February 20, 2018, which extended the sunset date of the prohibition set forth in Ordinance 4013 until August 15, 2018; and WHEREAS, the Edmonds City Council intended for additional analysis to be done during the prohibition period to determine whether the duration of the prohibition should be extended; and WHEREAS, on February 12, 2016, the U.S. Environmental Protection Agency (EPA), the Centers for Disease Control and Prevention/Agency for Toxic Substances and Disease Registry (ATSDR), and the Consumer Product Safety Commission (CPSC) launched a multi- agency Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields and Playgrounds to study key environmental and human health questions; and WHEREAS, on December 30, 2016, these agencies released a status report describing the progress of the research to date. The status report includes the final peer-reviewed Literature Review/Gaps Analysis report and describes the progress to date on other research activities that are part of the effort including: 6.5.c Packet Pg. 231 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) • Characterization of the chemicals found in tire crumb. • Characterization of the exposure scenarios for those who use turf fields containing tire crumb. • Study to better understand how children use playgrounds containing tire crumb. • Outreach to key stakeholders; and WHEREAS, the status report does not include research findings. For the characterization of the chemicals research, tire crumb material has been collected from tire recycling plants and synthetic turf fields around the U.S. Tire crumb samples have been gathered from nine tire crumb recycling plants, 19 fields located on US Army installations and 21 community fields including both indoor and outdoor fields. Analysis of the tire crumb samples collected from fields and recycling facilities, and the exposure characterization component of the study will continue in 2017. Parts of the exposure study may be conducted during the hotter months of 2017. The CPSC playground study also will continue in 2017; and WHEREAS, this federal research effort won’t provide all the answers about whether synthetic turf fields are safe, it represents the first time that such a large study is being conducted across the U.S. The study will provide a better understanding of potential exposures that athletes and others may experience and will help answer some of the key questions that have been raised. Depending upon the findings, available resources and other considerations, additional research beyond the first year may be conducted; and WHEREAS, the EPA has provided a question and answer sheet regarding tire crumb which is attached hereto as Attachment A; and WHEREAS, on August 2, 2017, the Office of Management and Budget (OMB) approved the Information Collection Request for the continuation of the exposure characterization part of the study; and WHEREAS, with the OMB approval, the EPA and CDC/ATSDR team were able to complete the field work associated with the exposure characterization in the Fall of 2017; and 6.5.c Packet Pg. 232 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) WHEREAS, prior to the August 2017 OMB approval, the exposure characterization portion of the study as outlined in the Federal Research Action Plan was posted for public comment in February 2017; and WHEREAS, an additional requirement of a 30-day Federal Register Notice, along with the Information Collection Request package was published on June 12, 2017; and WHEREAS, the draft report was sent for external peer-review in May 2018; and WHEREAS, the draft was expected to be released for public comment in mid-summer 2018, but had not been release as of the drafting of this ordinance; and WHEREAS, there will be an opportunity for the public to review the draft report and provide comments; and WHEREAS, the final report that considers technical and public feedback is projected to be released mid-fall 2018; and WHEREAS, the California Environmental Protection Agency’s Office of Environmental Health Hazard Assessment (OEHHA) is also conducting a study on synthetic turf and potential human health impacts. An August 30, 2016 fact sheet related to that study is attached hereto as Attachment B; and WHEREAS, the Synthetic Turf Scientific Advisory Panel is a group of expert scientists that the Office of Environmental Health Hazard Assessment (OEHHA) has convened to provide scientific advice on its Synthetic Turf Study; and WHEREAS, the Panel last met on May 25, 2018; and WHEREAS, the Panel advises OEHHA on study plans, data interpretation, and reporting of study results; and WHEREAS, the goal of the OEHHA study is to assess the potential health impact associated with the use of synthetic turf and playground mats made of crumb rubber; and WHEREAS, OEHHA was previously expected to release a draft report describing the preliminary data and results of the study in mid-2018, but that had not occurred as of the date this ordinance was drafted; and 6.5.c Packet Pg. 233 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) WHEREAS, given the ongoing nature of this significant research effort, the city council would like to extend the prohibition contained in Ordinance 4013 until November 15, 2018; and WHEREAS, it is possible that the city council will want to extend the prohibition again depending on the status of these ongoing research efforts and the findings that they might generate; and WHEREAS, since the adoption of Ordinance 4013, the City of Seattle, as a pilot project, has replaced the SBR material at its Bobby Morris Playfield with an infill made from cork; and WHEREAS, Seattle’s pilot project will test the durability, safety, playability, maintainability and environmental health of the cork turf infill material; and WHEREAS, the Edmonds School District has pending applications before the City’s hearing examiner related to a project known as the Edmonds-Woodway High School Synthetic Turf Conversion; and WHEREAS, the field infill material is not part of that review nor any of the associated land use permits; and WHEREAS, depending on the Edmonds School District’s anticipated construction schedule for this project, a gap in the moratorium coverage due to the normal 30-day effective date could allow for SBR to be installed as part of that project; and WHEREAS, the safety of SBR is still be studied by and is of great concern to the Edmonds City Council; and WHEREAS, a declaration of emergency is appropriate to ensure that SBR is not installed during a gap in the moratorium coverage; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Definitions. The following definitions shall apply to Section 2 of this ordinance: 6.5.c Packet Pg. 234 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) A. SBR. “SBR” is an athletic field material consisting of recycled tires consisting of styrene-butadiene rubber. It is commonly known as “crumb rubber.” It is used as an infill material and/or as a base layer under the infill. B. Publicly-owned athletic fields. A “publicly-owned athletic field” is an athletic field owned by a city, county, school district, port district, hospital district, other special purpose district or government entity. Section 2. SBR Prohibition. For as long as this ordinance remains in effect, it shall be unlawful to: A. Install SBR on publicly-owned athletic fields already existing within the City of Edmonds if those fields have not already been converted to an SBR composition; B. Install SBR on new public-owned athletic fields within the City of Edmonds; C. Install SBR on existing publicly-owned SBR athletic fields within the City of Edmonds as part of a substantial renovation of such existing SBR fields, PROVIDED THAT, for maintenance purposes, infill top dressing of existing SBR fields shall be allowed as needed to keep an appropriate amount of the fiber exposed and to maintain proper infill depth. Section 3. Additional Analysis. During the above-described prohibition, city council intends to: A. Monitor the status of ongoing and new research into the health effects of SBR, including but not limited to the significant studies being performed by the federal government and the state of California; B. Conduct a public hearing to determine whether this ordinance should be extended when there is sufficient new information to warrant a public hearing. Section 4. Sunset. Unless the effective duration of this ordinance is extended by a subsequently adopted ordinance, the provisions of this ordinance shall be null, void, and of no force and effect on or after November 15, 2018. 6.5.c Packet Pg. 235 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) Section 5. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 6. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). Without an immediate extension of the moratorium on the installation of SBR, it could be installed as part of a pending project by the Edmonds School District. Therefore, the moratorium must be extended as an emergency measure to protect the public health, safety and welfare, and to prevent the installation of SBR at least until the city council can review the pending studies concerning the safety of the material. Section 7. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 8. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: 6.5.c Packet Pg. 236 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 6.5.c Packet Pg. 237 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) 8 SUMMARY OF ORDINANCE NO. _4013 of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR “CRUMB RUBBER”) ON PUBLICLY-OWNED ATHLETIC FIELDS WITHIN THE CITY OF EDMONDS UNTIL NOVEMBER 15, 2018; DECLARING AN EMERGENCY. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 6.5.c Packet Pg. 238 Attachment: 2018-08-16 ordinance extending ban on crumb rubber (Crumb Rubber Extension of Moratorium) City Council Agenda Item Meeting Date: 08/21/2018 Council Committee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative This is an opportunity for the Council to report on items discussed in their committee meetings. The committee meeting minutes are attached. Attachments: FC081418 PPW081418 PSPP081418 7.1 Packet Pg. 239 Minutes FINANCE COMMITTEE MEETING August 14, 2018 _________________________________________________________________________________ Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) Scott James, Finance Director Councilmember Diane Buckshnis Dave Turley, Assistant Finance Director Jerrie Bevington, Recorder The meeting was called to order at 8:35 p.m. in the Jury Meeting Room. 1. Purchasing Policy Amendments Mr. James explained the concepts previously described to the committee by City Engineer Rob English have been incorporated into this draft. He reviewed revisions to the policy related to procurement and surplus of vehicles and equipment, amendments related to procurement of Public Works, and final acceptance of Public Works Projects. Mr. Turley relayed amendments recommended by the auditor to Procurement of Professional Services. Councilmember Teitzel relayed his intent to do further research regarding utilization of MWBE contractors. Staff will confer with Public Works Director Phil Williams regarding:  The policy related to the use of City employees to perform public works projects until the accumulated costs of public works projects performed by them during a budget cycle meets ten percent of the City’s public works construction budget will not preclude hiring a concrete crew.  Rationale for requiring competitive bids for public works projects costing more than $65,000 if multiple crafts of trades are involved and $40,000 if only a single craft or trade is involved Action: Schedule on Consent Agenda with revisions as reviewed by staff 2. June 2018 Quarterly Financial Report Mr. Turley provided highlights:  Home sales continue at a high rate but slowing slightly o According to NWMLS, Snohomish County has 1.5 months of home supply; industry experts consider a 4-6 month supply a balanced market  1.3 month’s supply in March 2017  0.9 month’s supply in June 2017  Citywide revenues are ahead of last year by $4 million  Retail sales and use tax ahead of last year by $342,000  Expenses are up 4.1% compared to last year  Expenses are 7.3% lower than budget  City received Well City Award o 2% discount on health insurance Mr. James reported on cautionary trends as indicated by the decrease in development-related revenues and slowing home sales. Mr. Turley and Mr. James responded to questions and discussion followed regarding the decrease in telephone utility tax revenue compared to last year due to increased use of cell phones, reduction in engineering fees and charges, Fund 126 Miscellaneous expenditure (CDBG repayment for senior center), overtime in Development Services, expenditures for 7.1.a Packet Pg. 240 Attachment: FC081418 (Council Committee Reports) 8/14/18 Finance Committee Minutes, Page 2 construction projects in Sewer Fund 423, and assistance an accounting person in Public Works could provide. Committee members commended staff on investment interest. Following a brief discussion, it was agreed the issue of additional accounting staff in Finance and Public Works will be presented to the Finance Committee next month. Action: Schedule on Consent Agenda 3. Establishing a Construction Fund for Each Utility Fund Mr. James relayed a rate study is being done to determine a rate to cover debt, ongoing operations and construction. In developing the Fund Reserve Policy, he encountered recommendations regarding establishing an operating reserve for utility funds; Edmonds Utility Funds include debt, construction and operating which makes it difficult to identify a reserve. He suggested the Finance Committee consider creating three constructions funds, one for each utility. He described benefits including ability to identify reserves to bond rating agencies. Discussion followed regarding bonding for large projects such as utility work on Sunset, past rate increases, other cities that have construction funds for each utility, Combined Utility Funds in the past, planning process, identifying funding for the library roof replacement, and the facility condition report. The Committee requested an updated cost estimate for the library roof for use in discussions with Sno-Isle Library. Action: Discussion only 4. Waste Water Treatment Plant Capitalization Policy Mr. Turley explained the City has had a capitalization policy of $5,000; WWTP repairs can substantially exceed that amount. For example, a pump can cost $40,000. He recommended increasing the capitalization threshold for the WWTP to $75,000. Discussion followed regarding expensing versus capitalizing repairs and original capitalization of the WWTP as one item, GFOA capitalization minimum, and other jurisdictions’ infrastructure capitalization threshold. Committee members agreed with the proposed increase. 4. Citizen Report Mr. Turley distributed the 2017 Citizen Report, (formerly the Popular Annual Financial Report (PAFR), an easier way for members of the community to review and understand basic information of Edmonds’ finances and local government. The meeting was adjourned at 9:35 p.m. 7.1.a Packet Pg. 241 Attachment: FC081418 (Council Committee Reports) Minutes PARKS & PUBLIC WORKS COMMITTEE MEETING August 14, 2018 Elected Officials Present Staff Present Councilmember Neil Tibbott (Chair) Phil Williams, Public Works Director Councilmember Kristiana Johnson Carrie Hite, Parks & Recreation Director Jeannie Dines, Recorder The meeting was called to order at 8:40 p.m. in the Council Chambers. 1. Interlocal Agreement between Edmonds And Mountlake Terrace for the Installation of an Adaptive Traffic Signal Control System along 220th Street from 76th Ave to I-5 Mr. Williams relayed Mountlake Terrace is taking the lead on the installation of an adaptive traffic control that will tie signals at six intersection to optimize the flow of traffic especial in the PM peak hours, making 220th safer as well as more efficient at moving vehicles. The interlocal agreement is structured so Edmonds has the responsibility to pay the local match share for the one traffic signal in Edmonds, 17% of the overall cost. If change orders arise during the project that are specific to the Edmonds signal, the City would also be required to cover the additional match for the change order. The project includes three Mountlake Terrace intersections, two WSDOT intersections and one Edmonds intersection. The system will adapt in real time to actual traffic flow versus a timer for daily peak signal times. Discussion followed regarding prioritization of traffic direction during peak hours and potentially competing priorities, details of the adaptive system, grants that cover 90% of the total project and 10% paid by the three entities. Committee members requested:  Mr. Williams confer with Mountlake Terrace’s designer regarding the priority of traffic direction during AM and PM peak.  Revise Section F of the Interlocal Agreement to clarify that Edmonds will pay 17% of the 10% not funded by the grant. Action: Schedule on Consent Agenda next week with the requested revision. 2. Authorization to Purchase -Three (3) Police Patrol Vehicles Mr. Williams explained the City typically purchases police patrol vehicles from Ford. When the Crown Vic was discontinued in 2011, the City began using Ford Explorers. The Explorer will be redesigned in 2020 to include a 3.3 liter V6 hybrid engine as well as new dimensions. Three Explorers are due for replacement in 2019, 2 of which are K-9 vehicles. The City typically has until March to purchase new vehicle using funds from that year’s budget. However, the deadline to purchase 2019 models has been moved up to September 1, 2018 prior to approval of the 2019 budget. He requested Council authorization to purchase three 2019 vehicles now in, anticipating the after- market K-9 kennels the City uses will not fit the redesigned Explorer. Funds are available in the Fund 5-11 Equipment Replacement to purchase the vehicles. Discussion followed regarding the new V6 hybrid engine and annual replacement of patrol vehicles. Action: Schedule on the Consent Agenda 3. CIP-CFP Discussion 7.1.b Packet Pg. 242 Attachment: PPW081418 (Council Committee Reports) 08/14/18 PPW Committee Minutes, Page 2 Mr. Williams recalled the committee’s interest in discussing the process and timing of the development and approval of the CIP. He asked what the committee wanted to see, noting it was getting late in the process; staff has developed and submitted decision packages. Councilmember Tibbott relayed the primary concern was the CIP/CFP usually comes to the Council so late in the process it is virtually impossible to make changes to the budget. The Council was interested in reviewing the CIP/CFP early enough to make changes, identify projects to emphasize, etc. Mr. Williams pointed out the CIP is a multiyear document and it is possible for Council to make recommendations about projects to include in future years’ budgets. Councilmember Tibbott summarized the committee’s areas of emphasis: 1. Update on projects likely to be completed in 2018 or early 2019. For example, Sunset Avenue, the paving program, Dayton Street 2. Projects anticipated for the 2019 and 2020 timeframe 3. Moving the 4th Avenue Arts Corridor up to design in 2019 and build in 2020. Assumes the utility portion will be sequenced as part of the project 4. Encourage staff to work with the administration on establishing a plan for a walkway construction program With regard to the 4th Avenue Arts Corridor, Ms. Hite explained the Transportation Plan includes $50,000 in 2019 for the Corridor which will be in the 2019 Parks capital budget for predesign/mapping of the arts features and working with Public Works on the utility design. Identification of grants would follow that effort with possibly design in 2020 and build in 2021. That is ambitious cycle as there are few grants available for the arts portion. Councilmember Johnson expressed interest in moving the 4th Avenue Corridor project up to design in 2019 and build in 2020. She anticipated significantly more funding will be necessary to design the utility portion of the project. Discussion followed regarding sequencing the paving and arts elements in the corridor, funding requirements, reviewing the 4th Avenue Arts Corridor Plan as part of predesign process, anticipation the project will include art elements integrated with the road and/or sidewalk, having design of both the art elements and the utilities complete prior to beginning construction, and the process for predesign in 2019, design in 2020 and construction in 2021. Mr. Williams will research what other utility projects are scheduled for design in 2019. With regard to establishing a walkway construction program, Councilmember Tibbott recognized the concept for an in-house crew that Mr. Williams presented at the previous meeting looked promising. Ms. Hite reported last year’s CIP (2018-2023) includes grant and matching funds for the Waterfront Redevelopment Project and $950,000 for the City’s half of the parking lot and frontage improvements. Next week’s packet regarding the Senior Center Lease will include design and construction costs for the Ebbtide Walkway, Waterfront Redevelopment, the parking lot and frontage improvements. Discussion followed regarding funds in the CIP for design of Civic Park and set aside for construction, completing design and putting a financial package together for Civic in 2019, and staff’s anticipation that tonight’s discussion would be about the process of developing the CIP in the future to ensure the Council is involved. Staff to provide full Council:  Update on projects likely to be completed in 2018 or early 2019.  Projects anticipated for 2019 and 2020 timeframe to allow Councilmember to provide preliminary input for budget and/or add potentially add projects  Highlight key projects in the narrative or with the use of color  11x17 hardcopy of CIP spreadsheets 7.1.b Packet Pg. 243 Attachment: PPW081418 (Council Committee Reports) 08/14/18 PPW Committee Minutes, Page 3 Discussion continued regarding the timeframe for adoption of the CIP; scheduling a discussion regarding the CIP/CFP prior to the Planning Board process, whether it made sense to retire the bond for Marina Beach and the library roof, grant funding sequencing and how that impacts implementation of the CIP/CFP. Action: Schedule for full Council August 28 or September 4 4. General Comments Councilmember Tibbott reported seeing D&G Backhoe installing water mains while walking in the neighborhood. They are very courteous when directing vehicles and the finished product looks good. Mr. Williams relayed he submitted a positive Yelp review for D&G; they offer a fair price, work hard, do what they say they going to do and have done great work for the City. Councilmember Johnson requested an update on the Waterfront Connector and on Pine Street. Action: Update full Council on Pine Street and the Waterfront Connector The meeting was adjourned at 9:27 p.m. 7.1.b Packet Pg. 244 Attachment: PPW081418 (Council Committee Reports) Minutes PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING August 14, 2018 Elected Officials Present Staff Present Council President Mike Nelson Patrick Doherty, Econ. Dev./Comm. Serv. Dir. Councilmember Adrienne Fraley-Monillas The meeting was called to order at 8:38 p.m. in the Police Training Room. 1. 4th Avenue South Parking Lot Enforcement Code Amendment Mr. Doherty explained there is public parking on property rented by the City in a small parking lot on 4th Avenue between Main and Dayton Streets. The lot previously provided both monthly parking and hourly parking. In July 2018, the lot was converted to all 3-hour public parking. However, the code does not include this lot in its list of locations where enforcement of parking time restrictions can occur. The proposed action is to add this parking lot to that list in ECC 8.48.175. Action: Schedule on Consent Agenda The meeting was adjourned at 8:40 p.m. 7.1.c Packet Pg. 245 Attachment: PSPP081418 (Council Committee Reports)