2018-09-11 City Council - Full Agenda-2183Agenda
Edmonds City Council
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
SEPTEMBER 11, 2018, 7:00 PM
Edmonds City Council Agenda
September 11, 2018
Page 1
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of September 4, 2018
2. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
3. Retainer Agreements for Pro Bono Defense Counsel
5. PRESENTATIONS
1. National Senior Center Month Proclamation (5 min)
6. ADJOURN TO COUNCIL COMMITTEE MEETINGS
THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND
STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE
COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW.
7. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER)
1. Interlocal Agreement with Edmonds School District for Meadowdale Preschool (5 min)
2. 2018 Sewer Replacement Change Order (15 min)
8. FINANCE COMMITTEE (JURY MEETING ROOM)
1. Business License Minimum Threshold and Definition of Engaging in Business (10 min)
2. Review of UB Penalty Adjustment Policy (15 min)
3. July 2018 Monthly Financial Report (15 min.) (15 min)
4. Public Facilities District (PFD) Bond Refinancing (20 min)
9. PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE (POLICE TRAINING ROOM)
1. Finance Manager & Senior Accountant Job Descriptions (25 min)
City Council Agenda Item
Meeting Date: 09/11/2018
Approval of Council Meeting Minutes of September 4, 2018
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
Approval of Council Meeting Minutes
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Edmonds City Council Draft Minutes
September 4, 2018
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EDMONDS CITY COUNCIL DRAFT MINUTES
September 4, 2018
ELECTED OFFICIALS PRESENT
Michael Nelson, Mayor Pro Tem
Diane Buckshnis, Council President Pro Tem
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
Adrienne Fraley-Monillas, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Kernen Lien, Environmental Program Mgr.
Rob English, City Engineer
Jeff Taraday, City Attorney
Nicholas Falk, Deputy City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Nelson in the
Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
Deputy Clerk Nicholas Falk called the roll. All elected officials were present with the exception of Mayor
Earling.
3. APPROVAL OF AGENDA
COUNCIL PRESIDENT PRO TEM BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER.
MAYOR PRO TEM NELSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
AMEND THE AGENDA TO ADD “SPECIAL MEETINGS” AS ITEM 7.4. AMENDMENT
CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
PRO TEM BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF AUGUST 28, 2018
2. APPROVAL OF CLAIM AND PAYROLL CHECKS
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3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES BY KATHERINE
RICHARDSON ($5,421.91)
5. PRESENTATIONS
1. PRESENTATION ON THE EDMONDS HISTORICAL MUSEUM ANNUAL
SCARECROW FESTIVAL
Dave Buelow, Edmonds Historical Museum, explained 2018 is the 6th annual Scarecrow Festival, a free,
fun, family friendly event. Over 400 scarecrows have been built over the past 5 years by nearly 140 people.
The 2018 festival will have the same 6 voting categories: residential; retail; food and beverage; service
providers; finance, insurance and real estate; and government, civic group, arts and school. Judged
categories are: top vote getter, best first-time entry and best depiction of Edmonds history. A non-
competitive category was added this year for those who want to be part of the fun but are not interested in
collecting votes. A scarecrow hunt was also added this year; five scarecrows in the downtown area will
sport special numbered medallions; people finding all five can enter to win a prize at the museum or the
business where the scarecrow medallion is located. The hunt is a way to drive more people downtown to
shop, eat, etc. Registration is October 1 – 15, public voting is October 16 – November 2 and winners will
be announced at a reception at the museum on Monday, November 5. Further information is available on
the museum’s website, or HistoricEdmonds.org or by calling the Scarecrow Festival hotline at 425-774-
0900. The 2017 winners are on the website for inspiration.
Mr. Buelow recalled Councilmember Mesaros posed a question last year, whether the Scarecrow Festival
resulted in crows leaving Edmonds. His research found there isn’t a specific bird count for Region 1.
However, bird studies reflect murders of crows fly into Bothell every evening; 9,000 in 2015 and over
15,000 in 2017. With no basis in fact or study, his position until proven otherwise was that the scarecrows
were driving crows out of Edmonds every evening and encouraged the public to build more scarecrows so
that trend would continue.
Councilmember Mesaros was complemented that his question was so memorable. He noted a committee
he sits on has two Councilmembers from Bothell; he will remind them that Edmonds is doing them a favor
sending the crows their direction every evening.
Mayor Pro Tem Nelson commented Edmonds takes scarecrows so seriously that there is a hotline.
6. AUDIENCE COMMENTS
Susie Schaefer, Edmonds, commented the crows flying to UW Bothell campus every evening is pretty
spectacular. She anticipated a program one day regarding how crows communicate. She invited the Council
and the public to the Puget Sound Bird Fest in Edmonds on September 14, 15 and 16; further information
is available on their website. This weekend is the Swift Festival in Monroe. The Bird Fest in Edmonds
includes many interesting activities; programs start on Friday with a presentation on Bald Eagles by Kevin
Ebi, a National Geographic photographer, in the Plaza Room. Events will take place at the Edmonds Marsh,
Frances Anderson Center and parks throughout the weekend as well as an open house with a native plant
sale, activities for kids and pizza at the Demo Garden on Sunday from 12 to 3 p.m.
Craig Chelius, Edmonds, spoke regarding the August 27 Housing Strategy meeting where the six goals
of the Housing Strategy were presented as a settled matter. The meeting was conducted as a one-way flow
of information with no questions or discussion. As citizens asked questions or attempted to discuss the
goals, all comments were deferred to later but there was no opportunity later. Attendees were first divided
into small groups and then further divided into micro groups of three people. No citizen-wide discussion
was possible. The sole purpose of the three-person groups was to finetune preselected scenarios to
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implement the goals with the assumption that the goals were already accepted. The presentation, in addition
to presenting the goals as settle, predetermined the audience’s objections. The Housing Director and the
consultant told the audience that the strategy would not increase crime in Edmonds from low income
persons, would not attract homeless people and would not raise taxes. The message the audience heard was
that anyone opposing the housing strategy was a selfish bigot which the citizens found quite offensive. In
his 30-year career as a business executive, a board director and a non-profit director, he never saw a strategy
presented that was devoid of the resources to successfully implement the strategy; for the City, that is the
budget. He questioned how attendees could possibly choose among six goals and provide suggested
improvements without knowing the cost of the goals and the impact they would have on other City
priorities. To do so without understanding the tradeoffs was to live in la-la land. He questioned not having
any idea of the cost, impacts and tradeoffs when the City has been working on the housing strategy since
2015. It was not selfishness or bigotry to ask the core question, what can realistically be accomplished with
the resources available and what is given up to accomplish those goals. That is the responsibility of the
Council, citizens or any steward of the strategy. If the City expected the citizens’ support, he asked that
they be respected.
7. STUDY ITEMS
1. PERMIT DECISION MAKING AND QUASI-JUDICIAL PROCESSES
Environmental Program Manager Kernen Lien reviewed:
Resolution No. 1367
o Council discussions in 2016 regarding the City Council sitting in a quasi-judicial capacity
Frustrations with ex-parte contact prohibitions
Liability issues for council members
o Resolution No. 1367
Requests city staff and Planning Board to prepare and forward to the City Council revisions
to the ECDC modifying the City Council’s role in quasi-decision making processes
o Code amendments since adoption of Resolution No. 1367
Decision processes
o Administrative Decisions
Type I – Staff decision no notice
Type II – Staff decision with notice
o Quasi-judicial Decisions
Type III – Hearing Examiner/ADB
Type IV – Plats/PRDs/Site Specific Rezone
Appeals of Type II and Type III-B
- Type II appeals to Hearing Examiner at open record public hearing
- Type III-B appeals to City Council at closed record hearing
o Legislative
Type V
ECDC 20.01.003
o Table of land use decisions
Quasi-judicial Decisions
o Legislative vs. Quasi-judicial
Legislative decisions establish policies for future application
Quasi-judicial are the application of those policies
o Strict procedural requirements
Property notice of hearing
Providing everyone with an interest in the proceedings an opportunity to be heard and to
hear what others have to say
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Full disclosure to everyone of the facts being considered by the decision-making body (i.e.,
no ex-parte contacts)
An impartial decision-maker free from bias and conflicts of interest
Decisions based on facts of the case, not on political pressure or vocal opposition
ECDC 20.01.003
o Table of land use decisions with revisions
Move III-B decisions moved to III-A column, Type becomes III
Type IV-A moved to Type I column
Development Agreements moved from legislative process to Type IV quasi-judicial
Attachment in packet includes related ECDC text amendments
Type IV-A: Subdivisions and PRDs
o City Council approves final formal subdivisions and Planned Residential Developments
o All requirements of preliminary approval have been met
o Often all of the subdivision improvements are installed prior to application for final approval
o Senate Bill 5674 allows legislative authority to be delegated to administrative personnel
o Amendments to ECDC 20.75 and ECDC 20.35 delegates final approval to staff
ECDC 17.00.030 – Public Agency Variance
o C. Public Structures and Uses. All public structures and uses built or altered by the city or any
other public agency shall comply with this zoning ordinance. Where it is a public necessity to
build, or alter, a structure or use in a location or in a manner not complying with this zoning
ordinance, a variance may be considered. In this case, the action of the hearing examiner shall
be a recommendation to the city council
ECDC 20.100.040 Review of Approved Permits
o Conflicts with state law
Regulatory Reform Act, Chapter 36.70B RCW
- One open record public hearing
- ECDC 20.100.040 could result in endless public hearings if three neighbors within 300
feet of a project keep requesting review of approved permits
Land Use Petition Act, Chapter 36.70C RCW
- “Finality” – Once a land use permit has been approved and no appeal has been timely
filed, the land use permit can no longer by judicially appealed even if it did not comply
with permitting criteria when approved (Chelan County v. Nykreim)
- Habitat Watch v. Skagit County – Projects cannot be collaterally attacked through
another administrative permit review process
New section ECDC 20.110.045 added to code enforcement chapter that all the City to
suspend or revoke a permit that fails to comply with conditions of approval or which
operates in a manner inconsistent with the representations made in the application
ECDC 20.06 Open Record Public Hearings and 20.07 Closed Record Public hearings
o Confusing cross references regarding appeals
o Combine into a single chapter
o Added some language for prehearing conferences
o Added some details regarding briefing order, rebuttals and questions during hearings
Development Agreements
o Change Development Agreement from Type V legislative decision to a Type IV quasi-judicial
decision with recommendation from the Planning Board to City Council
o Council considers development agreement in closed record review
o Consistent with state law (Chapter 36.70B RCW); development agreements are not legislative,
but must be consistent with local development code
Next steps
o On extended agenda for September 18 but that date does not allow adequate time for noticing
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o Suggesting public hearing on September 25 although there are already four public hearings on
that agenda
Council President Pro Tem Buckshnis requested the PowerPoint be provided to Council. She recalled this
change was made immediately after Councilmembers Petso and Bloom left the Council and two new
Councilmembers were elected. She urged the new Councilmembers to read and understand the change,
explaining it takes citizens’ voices away from City Council and all appeals will be to the hearing examiner
and on to Superior Court which costs a great deal. She referred to an email from Gary Nelson that said the
cost was $240 and attorney fees were $200-500/hour. She recalled the Council hearing approximately ten
cases in the past. She suggested this change be reconsidered as the City Council makes serious decisions
about housing, land use, the Shoreline Master Program, critical areas, etc. and she did not support having
that done by the hearing examiner and Superior Court.
Councilmember Johnson said she has experienced both sides of the process. When decisions were
appealable to Superior Court in the past, her father protested a neighbor’s short subdivision when the
hearing examiner made what she and her father felt was a bad decision. Her father hired an attorney and
with her help, went through the process. Given the choice to go to Superior Court, they chose not to continue
as they did not want to spend the money. As a Councilmember she has experienced this process when the
Council has had to hire separate attorneys for the Council and go through elaborate quasi-judicial
procedures. That experience convinced her this role was not the best for the City Council.
Councilmember Johnson read from a presentation to the City Council from City Attorney Jeff Taraday that
explains why this an appropriate role, “In considering whether the Council wants to continue in a quasi-
judicial capacity, Mr. Taraday suggested we ask ourselves why. If it’s because the City Council can make
better decisions than the hearing examiner, that they have more expertise than the hearing examiner, then
that’s a valid reason to continue this practice so that we can correct the hearing examiner’s errors. There
was another way to accomplish that, by appealing the hearing examiner’s decision under LUPA. For
example, when the hearing examiner makes an unpopular decision or the City Council has concerns with
the decision, the Council can vote to appeal the decision and direct the City Attorney to file a land use
petition action appeal to superior court. As a result, the City Attorney would argue on the Council’s behalf
to convince the court that the hearing examiner’s decision was wrong. He explained that there are benefits
to that process from a risk management perspective. If he goes to court and argues the hearing examiner’s
decision is wrong and the judge upholds the hearing examiner’s decision, no damage claim will be filed
against the City. Conversely, if an appeal goes before the City Council acting as a decision maker and
constituents are clamoring to overturn the hearing examiner decision and the Council does so when it
shouldn’t, then the City could face a significant damage claim as a result of that action. He summarized
that from a risk management standpoint, much of the same thing can be accomplished by directing him to
appeal hearing examiner decisions versus having the Council in the position of the decision maker.”
Councilmember Johnson found this very useful information for the City Council to consider; it is a way for
the City Council to respond to constituents, to be able to have open conversations with them without
jeopardizing Council decisions.
Councilmember Johnson said when ponding how to ensure good decision making, one of the essential
issues is the hearing examiner himself. If the City has a good hearing examiner, and she believed Phil
Olbrechts was one of the best she has seen, who does not make mistakes and there haven’t been decisions
overturned, the City rely on him and the Council can act as a check and balance. Upon very careful
consideration, that is the direction she was leaning but she was willing to listen to testimony and think about
the matter very thoroughly.
Councilmember Johnson invited Mr. Taraday to add to what she read. Mr. Taraday said he still agreed with
those comments, that was still his opinion in terms of weighing the pros and cons. If Councilmembers
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believe they have more expertise than the hearing examiner and can make better decisions, that is the one
valid reason for keeping the Council in quasi-judicial decision making. The significant role the City Council
can play on behalf of its citizens should not be discounted, to essentially be the citizens’ advocate by taking
appeals to Superior Court on behalf of the citizens when the Council feels an error has been made. In that
situation, the citizens do not pay any of the costs; and it is essentially a cost-free appeal to the City on behalf
of the citizens assuming the City Attorney’s flat fee arrangement continues. He noted for the record, there
is an assumption being made that Superior Courts are only accessible to those who hire attorneys. However,
many LUPA cases brought against City were by pro se litigants on their own behalf; Superior Court does
not necessarily require hiring counsel.
Councilmember Teitzel referred to the June 10 comments submitted by Gary Nelson to the Planning Board,
specifically Snohomish County Superior Court filing fees would be $240. Mr. Taraday said that was about
right. Councilmember Teitzel inquired about the fee to appeal a hearing examiner decision to the City
Council. Mr. Lien reviewed the City’s appeal fees:
Appeal of staff decision to the hearing examiner: $400
Appeal of Type III-B decision to City Council: $500
Appeal of a notice of civil violation: $880
Councilmember Teitzel summarized potentially an appeal to Superior Court would be less expensive than
an appeal to the City Council. Councilmember Teitzel again referred to Mr. Nelson’s comments that state
the filed appeal will cause delays in resolving each case. As of August 28, 2017, the waiting time for a
LUPA civil appeal is approximately 9 to 10 months. Mr. Taraday answered LUPA cases are heard on a
separate schedule, the waiting time quoted was probably true for civil actions generally, but LUPA cases,
because they are on the record, they are generally given an expedited schedule that is usually faster.
Councilmember Fraley-Monillas asked whether the $200-$500/hour cost to be represented by an attorney
was accurate. Mr. Taraday agreed that was in the ballpark, noting people who have come to the City Council
have also hired lawyers; lawyers can be hired for either venue. Councilmember Fraley-Monillas said it was
more likely to see people represented in Superior Court, noting there have been a number of hearings where
the appellant was not represented by an attorney. She recalled Councilmember Johnson saying her parent
could not afford to take an issue to Superior Court, anticipating appealing to City Council would have been
more affordable. She recalled in the past, the City Council upheld most of the hearing examiner’s decisions
but also overturned some, based on fact, not on personal feelings or emotions. When Councilmembers are
sworn in on a quasi-judicial matter, they can recuse themselves if they have any bias, ex-parte
communication or conflict of interest. The only time the Council was required to hire a separate attorney
was when a Councilmember filed a quasi-judicial appeal on an issue in their neighborhood.
With regard to endless public hearings, Councilmember Fraley-Monillas said in the six years the Council
heard quasi-judicial appeals, there were approximately ten. Mr. Lien clarified the point regarding endless
public hearing was not related to quasi-judicial decisions; it was related to amendments to a different code
section, reviews of approved permits (a permit that has been approved and construction has started and
review of the permit can be opened and sent back to the hearing examiner).
Councilmember Fraley-Monillas said she has faith in the City’s Hearing Examiner, Phil Olbrechts but
people make mistakes and bringing an appeal to City Council provides the ability to double check his
decisions. She recalled there were a couple times the Council reversed the hearing examiner’s decisions,
not based on emotion or politics, but based on the Council’s interpretation versus the interpretation of one
person. She urged the Council to think carefully about this, noting there were pitfalls in both processes. She
agreed with Council President Pro Tem Buckshnis for the new Councilmembers in particular to read the
information carefully because it takes away the rights that citizens used to have. She asked if a public
hearing was held when this change was made. Mr. Lien answered the minutes of the three meetings where
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it was discussed are in the packet; the resolution was passed at the third meeting. He was uncertain whether
a public hearing was held. Councilmember Fraley-Monillas said she did not see a public hearing in the
minutes.
On behalf of the newer Councilmembers, Mayor Pro Tem Nelson said they are no longer new.
Councilmember Mesaros referred to the two key issues discussed in 2016, frustration with ex-parte contact
prohibitions and liability issues for Councilmembers, recalling in the 3-4 quasi-judicial issues he has been
involved in, avoiding ex-parte contact was difficult. When Councilmembers are approached and have to
tell citizens they cannot talk about an issue, there is a sense of frustration on both the citizens’ part as well
as the Councilmember’s. That was a key factor for him in considering this. Mr. Taraday said
Councilmembers generally run for office to be responsive to constituents; it is frustration for elected
officials in a quasi-judicial context because they cannot be responsive to their constituents when they are
unable to talk to them. He suggested that was an issue that Councilmembers should think carefully about;
whether they were comfortable with and wanted to be put in a situation whether they could not engage with
constituents regarding a project or would they rather be able to engage, and be able to say, I’m concerned
too and testify before the hearing examiner. Councilmembers could testify to the hearing examiner if they
were liberated from the burden of remaining impartial because of the quasi-judicial aspect.
Mr. Taraday said the Council may assume by hearing appeals, they will right a wrong and be on the side of
their constituents and be the heroes of the day. However, sometimes the opposite happens, the Council is
forced to vote against the will of their constituents such if the application meets the requirements, it must
be approved. In that instance, not only can the Council not talk to their constituents, in addition they may
end up doing the exact opposite of their constituents want the Council to do which could be uncomfortable
and not necessarily the position the Council wants to be placed in.
Councilmember Mesaros asked how many Type III-B appeals there have been in the five years. Mr. Lien
answered there have been 4 since 2009, the Burnstead plat (upheld), Hillman critical area reasonable use
variance (overturned), design review Building 10 (remanded to ADB and then overturned) and a fence
height variance (upheld). Mr. Taraday referred to the Building 10 appeal, explaining a LUPA appeal was
filed following the City Council’s action that was essentially stayed pending a new application and approval
of the new application allowed the earlier LUPA to be dismissed. He clarified he did not want the Council
to presume the City would have prevailed on the first LUPA; it is entirely possible that had that situation
not been worked out, that case may not have gone the City’s way. Just because the City has not an adverse
judgment recently, he did not want the City Council to be overly bullish on City’s chances of always
prevailing.
Council President Pro Tem Buckshnis said the Hillman critical area was a code problem and the appellant
wrote the code change. The Council found an issue with the code and it was good to have someone fact-
check the code. She said she has never seen a summary list of appeals or been asked to go with citizens to
an appeal since 2016. Mr. Taraday said the code has not been changed to take the Council out of process
yet. Mr. Lien said there have been no appeals to the Council since 2016.
Council President Pro Tem Buckshnis commented this same quasi-judicial approach went before the
Snohomish County voters in November 2016 as Proposition 4 and the majority of voters voted no, 57.7%
in Edmonds.
Councilmember Tibbott referred to the Hillman example and asked what the process would look like if that
had been reviewed by Superior Court instead of the City Council. Mr. Lien explained that was a critical
area reasonable use variance. The appellant did not write the code change; the code change was related to
the definition of minimal reasonable economic use. The code said a single-family residence was a minimal
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reasonable economic use. The City Council overturned the hearing examiner’s decision because the Council
determined what was proposed was not the minimal reasonable economic use. After the hearing, that section
was removed from the definition of minimal reasonable economic use so that a single-family residence was
no longer assumed to be minimal reasonable economic use. Mr. Taraday explained if the appellant had not
had the option of coming to the City Council to challenge the hearing examiner’s decision, it would have
gone to Superior Court and the City Attorney would have argued on the City’s behalf to convince the judge
that that was the wrong decision and that the residence could have been smaller, etc. With regard to the
code change, the need to make changes arises a variety of ways, via an application that does not reach a
hearing where an ambiguity is pointed out and flagged for amendment, a hearing examiner decision that
flags an issue for later amendment, etc. Ambiguity in the code will continue to arise whether it is the Council
or Superior Court reviewing appeals.
Councilmember Tibbott summarized the appeal could have happened either of two ways. Mr. Taraday
agreed, it just would have been a different body making the decision. Councilmember Tibbott asked if the
code amendment was made after the legal process was completed. Mr. Lien answered the code amendment
does not necessarily have to wait until the decision is made but it would not apply to a project that is already
vested.
Councilmember Tibbott referred to the comment about overturning a decision/mistake made by the hearing
examiner and asked what the appeal body was overturning. Mr. Taraday explained the hearing examiner
makes Findings of Fact, Conclusions of Law and a decision. The decision has to rest on the Findings of
Fact and Conclusions of Law. It is difficult for a finding of fact to be overturned on a closed record appeal
because, by definition, the appeal body is not receiving new evidence and is reviewing the same information
the hearing examiner received. It is unlikely in looking at the same exact evidence, the appeal body will
reach a different factual finding. There are situations where a finding of fact can be overturned but it is less
common. Most of time, if the Council retained this function, the issue was trying to determine whether the
hearing examiner made an error in its legal opinion. Those are legal arguments; frequently attorneys on
both sides will make argument to the City Council explaining why the code should be interpreted one way
or another. That was more likely to be in the realm of the City Council if the Council retained this quasi-
judicial function.
Councilmember Tibbott observed the Council would be serving as judges as if they had a specialty as
lawyers and understanding the proceedings. Mr. Taraday answered essentially, by definition if the Council
was ruling on a legal argument, they were playing a legal role.
Councilmember Tibbott said he may be new to the Council, but he served four years on the Planning Board
where there were also quasi-judicial reviews. He recalled some were handled well and some were handled
poorly. Those that were handled poorly was due to the way they came to the Planning Board from staff.
The Board was not adequately prepared, did not receive information in enough time to prevent ex-parte
interaction and as a result some decisions were skewed by outside information that was beyond the closed
record. He found that very distressing now that he understands what the process is supposed to look like.
He did not want the Council to be in the position of ferreting that out and potentially at risk of liability due
to mishaps. He assumed that could be fixed, but there were significant logistical steps that needed to be
taken to protect the quasi-judicial process. His experience in a quasi-judicial role was not positive; it
requires specialized training to interpret findings, especially real estate zoning laws which are within the
realm of the hearing examiner to review. At this point he still supported Resolution 1367 and the role it
outlined for the City Council.
Councilmember Fraley-Monillas encouraged Councilmembers who had not been through the process to
read the cases so they understand the Council’s role, anticipating staff could provide links to the
information. She recalled one of the cases was regarding a fence and the point at which the height of the
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fence was measured. Mr. Lien clarified it was a fence on top of a retaining wall. Councilmember Fraley-
Monillas recalled that decision was reversed. Mr. Lien advised it was upheld. With regard to ex-parte
contact, in all the years she was on Council and heard appeals, she had only been contacted twice about
cases and in both she very professionally said she could not discuss it and that stopped the conversation.
She recalled during the process Councilmembers are asked to reveal ex-parte contact and on occasion a
Councilmember recused themselves.
Councilmember Mesaros recalled visiting City Hall and upon seeing Mr. Lien, asking him about a project
and if there were any problems. Mr. Lien responded they should not talk about it because if there were
problems and they were appealed, Councilmember Mesaros could be required to make a decision in a quasi-
judicial hearing. That was insightful on Mr. Lien’s part. As Councilmember Tibbott said, a Councilmember
may be talking to citizens about a project in its infancy and unknowingly be tainted by that discussion later
in the process. As Mr. Taraday said, Councilmembers pride themselves on their accessibility to citizens;
however, citizens may offer input early in the process before an appeal, resulting in a Councilmember being
involved in ex-parte contact before the appeal process even begins.
Mr. Lien said in reviewing the three meetings in 2016 agendas, none of them were public hearings. This
item is on the extended agenda for September 18; the Council could have further discussion prior to a public
hearing or schedule a public hearing. Mayor Pro Tem Nelson offered to work with Mr. Lien to select a date
for the public hearing. Councilmembers were agreeable to that approach.
2. INTRODUCTION TO UPDATING CRITICAL AREA REGULATIONS FOR WETLANDS
Environmental Program Manager Kernen Lien said this is the third time this topic has been presented to
the Council. He reviewed:
Background
o Completed comprehensive CAO update in May 2016
o June 2016 Department of Ecology Issues updated Wetland Guidance in Publication No. 16-06-
001
o Updated Wetland Guidance Incorporated into Shoreline Management Program
o Shoreline Management Act vs. Growth Management Act
Shoreline Master Program applies in shoreline jurisdiction
CAO applies outside of shoreline jurisdiction
o SMP Periodic Review
This updated focuses on SMP Excepted Sections
o ECDC 23.50.010.B, Wetland Ratings.
o ECDC 23.50.040.F.1, Standard Buffer Widths.
o ECDC 23.50.040.F.2, Required Measures to Minimize Impacts to Wetlands.
o ECDC 23.50.040.K, Small, Hydrologically Isolated Wetlands
History repeats itself (almost)
o Public Hearing before Planning Board on July 11, 2018
o Ecology issues new wetland guidance on July 12, 2018
“If you are a local planner in the process of updating your CAO, we recommend that you
use these modified wetland buffer tables in your update.”
Ecology 2018 Wetland Guidance
o “We made the changes based on public feedback and our own review of the reference wetland
data used to calibrate the Washington State Wetland Rating System. We knew we needed to
make modifications in the grouping of habitat scores.”
o Wetland Buffer Requirement Tables
2016
Table XX.1 Wetland Buffer Requirements for Western Washington
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If Table XX.2 is Implemented and Corridor Provided
Buffer Width (in feet) based on habitat score
Wetland Category 3-4 5 6-7 8-9
Category 1: Based on total score 75 105 165 225
2018
Table XX.1 Wetland Buffer Requirements for Western Washington
If Table XX.2 is Implemented and Corridor Provided
Buffer Width (in feet) based on habitat score
Wetland Category 3-5 6-7 8-9
Category 1: Based on total score 75 110 225
Councilmember Johnson asked the wetland category for the Edmonds Marsh. Mr. Lien said the Edmonds
Marsh is a Category II estuarian wetland. The buffers do not change from 2016 to the 2018 Guidance. The
buffers for estuarian wetland is not based on the wetland habitat score.
Mr. Lien continued his presentation:
Other minor amendments
o ECDC 23.50.020.E – Wetland activities
Related to expansion of a structure that does not increase “footprint of development”
New section ECDC 23.50.040.J – Development Proposals with the Footprint of Existing
Development
o ECDC 23.50.040.G.3.d – buffer averaging scrivener’s error
Public hearing scheduled for September 25
Council President Pro Tem Buckshnis said although this is a minor update, there are a lot of code changes.
She complimented Mr. Lien on very good packet.
Councilmember Teitzel referred to ECDC 23.50.020.E related to expansion of a structure that does not
increase the footprint of the development. He asked if footprint of the development applied to the structure
or the structure and the paved area. Mr. Lien answered it does not apply to just the structure which is why
he suggested deleting that section. When the CAO was updated in 2016, a definition of footprint of
development was added which includes legally established impervious surface. The new section still allows
development within the developed footprint but requires enhancement as well. That was discussed in 2016
and should have been deleted at that time.
3. CAPITAL IMPROVEMENT PROGRAM (CIP) - CAPITAL FACILITIES PLAN (CFP)
DISCUSSION
City Engineer Rob English provided a diagram showing components found only in the CIP and only in the
CFP and components found in both the CIP and CFP. The CIP contains 6-year maintenance projects with
funding sources, the CFP contains long range (20-year) capital project needs, and both contain 6-year
capital projects with funding sources. He explained several sources are used to select projects for both the
CIP and CFP, the first, the Comprehensive Plan which contains nine elements, four of which are used in
developing the CIP and CFP (Utilities Plan, Transportation, Plan, Parks & Recreation Open Space Plan and
Capital Facilities Plan). He reviewed:
Comprehensive Plan elements
o Establish goals and policies
o Assessment of future needs based on land use and modeling
o Identifies infrastructure and services to support future needs
o Public participation
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o Establish priorities
o Develop project list for capital improvements
o Develop programs for maintenance/preservation
o Planning Board review/public hearing/recommendation
o City Council review/public hearing/approval
Parks & Recreation and Open Space (approved 2014/updated 2016)
Transportation Plan (2015)
o Walkway plan
o Bicycle Plan
o ADA Transition Plan (2017)
o Pavement Preservation Rating Study (2017)
o Priority list of projects
o Financial plan (impact fees)
Utilities Plan
o Water (2017)
o Storm (2010)
o Sewer (2013)
Project selection graphic
o City Council
o Available funding
o Concurrency
o Safety
o Project delivery capacity
o Maintenance issue
o Grant sources and competitiveness
o Comprehensive Plan priority
2018 Pavement Preservation
o Overlay
By year end will overlay 8.2 lane miles
o Slurry seal (oil/water/sand seal coat)
3 streets, 1.3 lane miles.
Will observe how product performs over next several years, may pursue additional streets
112 Street Fund
o 2018 projects:
*238th St. Walkway; SR104-SR99 (Complete)
- 1200 feet of new sidewalk, midblock pedestrian crossing and upgrade of 10 pedestrian
ramps to ADA compliance
- $700,000 total project cost funded by two TIB grants
76th Ave/212th Improvements (Complete)
Bike 2 Health (Complete)
220th St/76th Ave Intersection Study (Complete)
Hwy 99 Revitalization Project Pre-Design (Complete)
Waterfront Connector Pre-Design (Complete)
Dayton St. Walkway; w/o 8th Ave Design (Complete)
Citywide Pedestrian Crossing Enhancements (Design)
*84th Ave Overlay; 220th-212th (Design)
*REET Contribution
Transportation – 126/125 REET Funds
o 2018 projects
Pavement Preservation Program (Complete)
Traffic Calming Program (Complete)
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220th St. Signal Coordination (Complete)
89th Pl Retaining Wall Design (Complete)
Protective/Permissive Signal/Conversion (Complete)
Pedestrian Curb Ramp Program (Design)
Minor Sidewalk Replacement (Design)
Utility Funds
o 2018 projects
3,500 ft of Watermain Replacement
Replaced 4 Water Pressure Reducing Stations
Overlay 0.65 lane miles of street affected by waterline replacements
Five Corners Reservoir Recoating
Seaview Infiltration Project
Willow Cr/Edmonds Marsh; Pre-Design
950 ft of Storm pipe replacement
600 ft new sewermain; 700 ft sewermain replacement
Pavement overlay on 0.35 lane miles of street affected by sewermain replacements
Councilmember Johnson commended this presentation, commenting over years the Council has looked at
the CIP and CFP incrementally but not the full picture. She requested staff provide the Council the
PowerPoint. The Planning and Public Works Committee (she and Councilmember Tibbott) requested this
discussion so that Council has an opportunity to be briefed and to influence the process. As the project
selection graphic indicated, the Council is an important part of the selection process. This is an opportunity
for the Council to relay their questions and identify important projects.
Councilmember Tibbott referred to the list of 2018 Utility projects and asked what projects were anticipated
in 2019. Public Works Director Phil Williams answered more of same, the 2019 waterline and sewer line
replacements as well as storm projects. The 2018-2022 CIP included $80 million in Utility projects.
Expenditures are based on rate revenues which can be projected; there are no grants for Utility projects,
unlike transportation and parks projects.
Councilmember Tibbott relayed his understand that in addition to available funds and completed designs,
staff capacity is another factor in prioritizing projects. Mr. Williams agreed, noting although the City hires
a lot of consultants, a City staff member is assigned to coordinate projects and shepherd them through.
There are capital project managers in the engineering division and some engineers also coordinate projects.
That can be difficult with a small staff doing that much work. Councilmember Tibbott asked how far out
projects are managed. Mr. Williams answered there is generally a very good idea of next year’s projects
and some consideration is given to the second year.
Councilmember Fraley-Monillas asked about 238th between Hwy 99 and 76th Avenue, commenting it
continues to be a safety issue because there is no place to walk between 238th and 76th. There are traffic
calming devices but no sidewalk or even a shoulder and there is a ditch on both sides of the road. In
reviewing the projects on the CIP, there is not much on the east side of Hwy 99. She encouraged staff to
get that on the list of projects somewhere. Mr. Williams recalled that was on the long walkway plan.
Councilmember Teitzel asked how the large scissor lift got inside the Five Corners reservoir. Mr. Williams
answered a hole is cut in the tank.
Parks & Recreation Director Carrie Hite explained the Parks & Recreation Open Space Plan was adopted
in 2014 and updated 2016. The plan is in compliance with the State until 2022. In budget year 2020, she
will seek funds to engage the community and update the plan. She reviewed:
CIP Criteria/PROS Plan
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o Assess resources and capacity
o Embrace opportunity
o Connect and expand
o Enhance identity
o Advance big ideas
o Activate
o Maximize
Expansion
1. Recreation opportunities in existing parks – e.g. outdoor fitness zones
2. Bicycle and pedestrian connections
3. Enhancing existing connections; shoreline, interurban
4. Fourth Ave Cultural Corridor
Community identity
1. Corridors and gateways
2. Waterfront parks and entire shoreline
3. Downtown community parks: Civic
Big ideas
1. Complete waterfront path
2. Secure Civic Playfield, develop as a City Park
3. Restore Edmonds Marsh
4. Develop sports complex at former Woodway HS with school district
5. Acquire/enhance Esperance Park
Activation
1. Find new ways to encourage park use
2. Provide a variety of programming at more park locations
3. Integrate art projects into design and construction
Parks CIP/CFP 2018
o Civic Design development
o Meadowdale Playfields – completed
o Fishing Pier Rehabilitation
o Waterfront Development/Walkway Design and Permitting
o Edmonds Marsh, daylighting of Willow Creek
o City Storage Building
o Community Garden
o Frances Anderson Center Playground
o Fishing Pier Restrooms
o Mathay Ballinger Trail
o Seaview Park improvements
o Yost Pool updates
o Hickman Park hillside erosion
o Marsh walkaway
Mr. English reviewed the CFP/CIP Schedule
July
o City Staff Begins Development of Capital Budgets
August/September
o Submit Proposed Capital Budget to Finance
o Prepare Draft CFP and CIP
October
o Planning Board; Public Hearing (October 10th & 24th)
November/December
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o Presentation
o Public Hearing
o Adopt CFP w/ Budget into the Comprehensive Plan
Councilmember Johnson commented it was impressive to see all the information and projects together. She
referred to the schedule, noting the Council usually gets the Planning Board’s recommendation about the
same time as the budget and has very little time for review. She was glad the Council received this
presentation ahead of time.
Council President Pro Tem Buckshnis agreed, recalling late meetings trying to approve the CIP/CFP in
November/December. During her travels she sees a lot of parks but never sees anyone using the fitness
zones. She recognized they are popular in Europe and asked if they are popular in the United States. Ms.
Hite answered they are popular in some areas and more so if they are advertised and programmed. A grant
submitted to Verdant passed the first round and is awaiting a second-round decision. The grant included
funds to program the fitness zones, free drop-in fitness classes every Saturday morning to learn how to use
the equipment so people don’t have to pay for a gym membership. The grant also includes funds for a
fitness instructor to orient people to the equipment. Surveys will be done regarding demand and timing.
Council President Pro Tem Buckshnis said that was a good idea. Ms. Hite explained for example, 100
people attended a free community fitness class held in partnership with CrossFit Industrious at Hickman
Park. She concluded there is a demand and she anticipated the fitness zones will be successful if they are
visible and advertised.
Councilmember Mesaros agreed it was nice to see the big picture and all the great work being done across
the City and the leadership provided by staff. With regard to the Marsh walkway, he asked whether the
intent was for people to eventually circumnavigate Marsh. Ms. Hite said that is in PROS Plan and the
Western Washington University students did a feasible study and some preliminary design. She
acknowledged the need to careful and not impact the Marsh too much. The feasibility study did not
anticipate the walkway would go complete around, only from the north to the south fishing pier and one
more viewpoint. It was primarily to see the birds but not have too much impact on the Marsh itself.
Councilmember Mesaros suggested moving in from SR-104 on the eastern border to make that walk more
pleasant. He asked if there were senior softball leagues. Ms. Hite answered there were 55+ leagues.
Councilmember Tibbott noted the plans did not include the Waterfront Center parking lot and the
streetscape. Ms. Hite answered the City budgeted for the waterfront redevelopment, half the parking lot and
the Ebbtide walkway. The Ebbtide walkway will be included in the 2019 CIP with funding 1-2 years out.
Funds have not been included in the CIP for the full parking lot and the frontage improvements pending
Council discussion and decision. The 2019 CIP has not yet been completed; this presentation was
highlighting 2018 projects and looking forward to 2019. Councilmember Tibbott summarized the parking
lot and frontage improvements could be in the 2019 CIP. Ms. Hite agreed, pending the Council’s decision.
Councilmember Teitzel commented it was exciting to see all the things that are happening. He asked if the
Mathay Park trail would be a connection from the Interurban Trail to the park. Ms. Hite answered yes.
Councilmember Teitzel recalled contacting Ms. Hite after a citizen contacted him regarding unsavory
activity in Mathay Park and a desire for more lighting and that was addressed. He anticipated there would
be additional concern with a trail in the dark part of the trail next to the Interurban Trail unless additional
lighting was installed and asked if there were plans for more lighting. Ms. Hite answered there are no plans
for additional lighting, there is a light at the edge of the Interurban that shines down into that area. Staff
will monitor it to see if bollard lighting is needed. She was hesitant to install a great deal of lighting due to
a nearby residence.
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Councilmember Teitzel he referred to the 2018-2023 CIP and $20,000 for Traffic Calming Program/Non-
Motorized Transportation Safety and asked if that was the amount Council set aside in a contingency fund
for radar feedback signs. Mr. Williams answered it was not necessarily specific to radar feedback, it was
the amount that has been allocated to that for the last several years and was in the 2018-2023 CIP. The
Council took action in the 2018 budget adoption process, after the CIP was printed, to add $15,000 for a
total of $35,000. Staff plans to make a proposal to change what that program looks like, its focus and the
title in 2019 including possibly a change in the funding level.
Councilmember Fraley-Monillas commented there is currently a trail in Mathay Ballinger Park and asked
if this was a new trail. Ms. Hite answered the current trail is a courtesy trail, created by people walking in
the area; the proposed trail will be paved so it is ADA and bicycle accessible.
4. SPECIAL MEETINGS
Mayor Pro Tem Nelson recalled at the August 28 meeting, the Council agreed the Finance Committee
should have a discussion regarding the Waterfront Center's finances. Since then, because one member of
the Finance Committee will not be able to attend the meeting, there was a request to hold a special meeting
on this subject because it is time sensitive. He requested input from Council on whether to have special
meeting on subject or have it occur at a regularly scheduled Finance Committee meeting.
Councilmember Mesaros asked the process for scheduling a special meeting, whether it was the purview
of the Council President or the Mayor. Mr. Taraday answered there are two bodies of law that apply; State
and the City Code. There is a distinction between a Council meeting and a Council committee meeting,
although the code does not address how to call a committee meeting. Options include the Council President,
the committee chair, all committee members, etc.
Councilmember Mesaros asked the proper procedure from a legal standpoint in the absence of specifics.
Mr. Taraday answered under State law, any majority of a governing body can call a special meeting. Under
the Open Public Meetings Act (OPMA), a committee is considered a governing body. Under the OPMA, a
committee of two members, two members constitute a majority and could call a special meeting. The City
code does not address specifically how special committee meetings are called which is the question Mayor
Pro Tem Nelson is raising. The code does addresses how special Council meetings are called.
Councilmember Mesaros recalled earlier this year the Council established a process for managing Council
committees. Last year there were two per month on the second and fourth Tuesday; this year that was
changed to meetings on the second Tuesday and other business that would be handled by a committee
would come to the full Council in a study session. He hoped the Council would refrain from calling special
meetings to address issues due to timing because the Council meets weekly and those meetings are proper
public notice. He opined it would have to be a very extraordinary opportunity to hold a special committee
meeting and, without knowing what drove this discussion, it was difficult to determine whether this was an
extraordinary opportunity.
Councilmember Teitzel explained the issue was the Waterfront Center which was discussed by the full
Council and changing the agenda item from an action item to a study item because several Councilmembers
felt the packet was not complete, there were several detailed questions as well as issues that impact the
City’s finances and the 2019 budget. As the Finance Committee Chair, he felt the committee needed to
review the issue in great detail as well as have the opportunity to review the complete packet. The Finance
Committee is meeting next week, but he will be absent due to a long-planned vacation and as a great of
detail needed to be prepared, it was unlikely that would be ready by next week.
Councilmember Teitzel explained this is an extraordinary situation and time sensitive as the senior center
would like to break ground on the Waterfront Center in early 2019. The committee will be able to obtain
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and vet the additional information, ensure the packet is complete and forward it to the Council soon after
the special Finance Committee meeting. The special meeting will be scheduled the third week of September
and Farrell Fleming, Carrie Hite, Scott James and Jeff Taraday will be invited to the meeting to review the
senior center’s financials and get questions answered so that the Council can take action.
Councilmember Fraley-Monillas asked what other cities do with regard to meetings like this. Mr. Taraday
said it was unlikely a lot of data would be found on that because special committee meetings were rare.
Councilmember Fraley-Monillas suggested another city might have code language or perhaps MSRC would
have information. As Mountlake Terrace holds Council committee meetings, perhaps they hold special
meetings. Mr. Taraday said the only question is policy preference, it is not a legal question. The question
is how this City Council wants these matters to be handled, whether the committees decide for themselves
when they want to meet, whether the Council President decides, whether the City Council decides, etc.
Legally, the OPMA simply says any majority of a governing body can call a special meeting.
Councilmember Fraley-Monillas asked Mr. Taraday if he considered two Councilmembers on a committee
a majority. Mr. Taraday explained the OPMA definition of a governing body is the Council or any
committee thereof. If a committee is now a governing body for the purpose of OPMA compliance and any
majority of a governing body can call a special meeting, the two committee members would need to agree
to call a special meeting. Councilmember Fraley-Monillas said she still wanted to know what other cities
were doing as she feared calling special meetings would be a slippery slope if the public had to guess when
committee meetings would be. She acknowledged this was a onetime thing, but there was the potential to
hold multiple special committee meetings.
Councilmember Fraley-Monillas said she did not have an issue with moving the meeting but she wanted it
taped for transparency. She wanted to know what happened in the meeting and two citizens who contacted
her also want to know what happened in the meeting. She asked whether taping the meeting was a policy
issue. Mr. Taraday answered there was no choice whether or not to tape a meeting. Special meetings and
regular meetings are subject to the same requirements with regard to recording. Councilmember Fraley-
Monillas asked whether special meeting should be on camera. Mr. Taraday answered having meetings on
camera is a different issue; he believed all meetings were required to be audio recorded. Councilmember
Fraley-Monillas relayed her interest in having the special Finance Committee meeting televised so people
unable to attend could observe it. She noted this was an important issue involving millions of dollars and it
needed to be as transparent as possible.
In response to Councilmember Teitzel, Councilmember Mesaros asked if there was anything that prevented
two Councilmembers, whether they were a committee or not, from meeting with City staff to discuss an
issue more thoroughly. Mr. Taraday said if the question was whether any two Councilmembers could meet
with staff to discuss an issue more thoroughly, the answer was yes. As committees do not make decisions,
only recommendations, Councilmember Mesaros suggested there was nothing preventing the two
Councilmembers from having that discussion and bringing the matter to the full Council. Mr. Taraday said
the Council has been extremely conservative and has treated committees as if they are always subject to the
OPMA although they may not be. The Council has established regular meeting times, the Council is now
discussing the possibly of a special committee meeting. If the City were ever to have an OPMA lawsuit
about a committee meeting, there are many nuances related to whether a committee meeting is in subject
to the OPMA. Out of an abundance of caution, committee meetings are treated as if they are subject to the
OPMA. If two Councilmembers who want more information from staff happen to sit on the same
committee, it raises the question whether that is a committee meeting. Some may say no, it’s just two
Councilmembers getting information from staff. However, if they are discussing the same topic with staff
that they would have otherwise discussed in a committee meeting, some may say that’s a committee
meeting.
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Councilmember Mesaros commented it was important to say that aloud and present it to the Council. He
recalled on occasion he and another Councilmember have met with staff to seek additional information. He
enjoyed hearing what the other Councilmember had to say and vice versa and it creates a richness and
discovery. The discovery that Councilmember Teitzel was seeking could be accomplished in a meeting
with staff versus holding a special meeting. He appreciated the nuance Mr. Taraday was making and as
Councilmember Fraley-Monillas said, if the Council is holding special committee meetings, are they really
open to the public and the public being informed about them. If Councilmembers are discovering
information with staff, it is not a committee meeting. Mr. Taraday clarified there was a spectrum of
transparency with regular committee meetings on one end of the spectrum, special committee meetings in
the middle and unnoticed committee meetings such as discovery with staff at the other end.
Council President Pro Tem Buckshnis recalled the Finance Committee holding many special meetings in
the past although that may be different now that meeting procedures have been codified. She commented
the packet regarding the Waterfront Center parking lot was incomplete, the lease wasn’t complete, and four
of the lease attachments were missing. The Finance Committee needs to hold a special meeting to review
the lease and the private-public partnership agreement before bringing it to Council.
Mayor Pro Tem Nelson commented it is clear this is a gray area; it appears to be legal under the OPMA,
but the question is whether it is good policy, to have a meeting without the public having access and the
ability to review it in the future. Although it was technically legal, he preferred to be ahead of the law with
regard to transparency.
Councilmember Johnson said when Council President Pro Tem Buckshnis and she were on the on Parks,
Planning & Public Works Committee, they had several meetings that were not at the regularly scheduled
time; the meetings were noticed and it was not a big deal. With regard to this issue, she felt holding a special
meeting would be great as she would be able to attend it. During regular committee meetings, she attends
the PPW Committee concurrent with Finance Committee meetings. Another option would be to postpone
the discussion until the October Finance Committee meeting because she did not think groundbreaking
would occur in January. The most important things are that everyone be notified in advance and the public
and possibly other Councilmembers can attend.
Councilmember Tibbott agreed with Councilmember Johnson, commenting there was some benefit in
holding special meetings that allow other Councilmembers to attend. Another reason for holding a special
meeting is that some topics may require more time for review. He recalled last year the PPW Committee
had a lengthy item and the meeting lasted until 11:30 p.m. Had he known how much review would have
been required, he would have scheduled a daytime special committee meeting on that topic. He concluded
there are advantages to special committee meetings for detailed topics. As long as the meeting is noticed,
that is good policy. He suggested a majority of two committee members and the Council President could
call a special meeting.
Councilmember Fraley-Monillas asked if the Finance Committee discussed the senior center at their last
committee meeting. Councilmembers Buckshnis and Teitzel recalled it had come to the full Council.
Councilmember Fraley-Monillas was more concerned about this special meeting because there would also
be representatives from the senior center at the meeting, not just Council and staff. Transparency is very,
very important considering the size of this project and the millions of dollars it will cost. If the committee
will be getting questions answered, it would be easier for the public to understand what was happening if it
was “out there for the public to see and not behind closed doors.” Transparency was the reason she was
interested in having the meeting videotaped versus minutes that do not describe word-for-word what has
occurred.
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Councilmember Teitzel took exception to Councilmember Fraley-Monillas’ comments, pointing out had
he been available at next Tuesday’s Finance Committee meeting and if the additional work had been
completed, the committee meeting would have been held as usual. It would be open to the public and
minutes would be taken but it would not be on camera. The Finance Committee is simply asking to move
that meeting so that he is able to attend and so that the information requested will be completed and available
for review. Councilmember Fraley-Monillas said she has also had requests from citizens to watch the
meeting although she explained it is not normally videotaped. She did not understand the pushback about
having the Finance Committee meeting videotaped.
Council President Pro Tem Buckshnis said all committee meetings should be treated the all the same. She
recalled the PFD come to a Finance Committee that wasn’t videotaped. The cost of audio recording a special
meeting is $50; videotaping the meeting is much more expensive.
Councilmember Mesaros said the Council is discussing two things, the process for calling special
committee meeting and whether this topic is worthy of calling a special committee meeting. He agreed with
Councilmember Tibbott’s suggestion that a majority of two committee members and the Council President
meeting could call a special meeting. If that process were adopted, then the second topic would be moot.
He said all Councilmembers miss meetings on occasion; the process for committee meetings is for the
Council President to attend in place of the absent Councilmember. If this matter is urgent, the Finance
Committee could meet and Council President Nelson could sit in for Councilmember Teitzel and there
would be no need for a special meeting.
Mayor Pro Tem Nelson said in an effort to be more transparent, there should be a process in place. It appears
a majority of the Council agrees that two committee members can call a special committee meeting. The
second issue is whether to videotape special meetings that are not held at the regularly scheduled time.
Councilmember Tibbott commented the logistics of video-recording are quite different than audio
recording. He envisioned a special committee meeting like this could take place in a City Hall conference
room but there was unlikely to be video recording equipment. Arrangements could be made to videotape
in Chambers but it would be difficult due to the court. The Council has established a pattern whereby
committee meetings are noticed, audio recorded, there is a note taker and minutes are provided along with
the audio.
Councilmember Teitzel said he did not have a problem with video recording but the current process was
not to video-record committee meetings. He anticipated there could be future requests to have committee
meetings video-recorded and the cost element could become a factor. The existing process works, is open
and transparent, the public can attend, and minutes are taken and the Council should stand by that process.
Councilmember Fraley-Monillas said she was representing citizens who have contacted her that want to
see the special Finance Committee meeting recorded and available on television. For transparency purposes,
she said there was no reason this one meeting could not be held in Council Chambers and videotaped.
COUNCILMEMBER FRALEY-MONILLAS MOVED TO VIDEOTAPE THIS ONE MEETING
BASED ON CITIZEN REQUEST. MOTION DIED FOR LACK OF A SECOND.
Council President Pro Tem Buckshnis asked whether requiring one committee’s meetings be videotaped,
when other groups have participated in committee meetings in the past, would be considered discriminatory.
For example, the Finance Committee had a meeting with the PFD recently regarding bond refinancing that
was attended by Councilmember Mesaros, Mayor Earling, and the PFD’s Executive Director. Mr. Taraday
did not think it would be considered discriminatory in the legally actionable sense; it was drawing a
distinction. Council President Pro Tem Buckshnis emphasized the issue would be brought to the full
Council once the packet was complete and Councilmembers could make their comments on camera.
4.1.a
Packet Pg. 20 Attachment: Approval of Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
September 4, 2018
Page 19
Mr. Taraday said he did not have an opinion on the videotaping aspect. With regard to an earlier question
about language in the City Code regarding special meetings, he said there is nothing that addresses special
meetings other than a reference to the City Clerk’s obligations. Under the OPMA, a special meeting may
be called by the presiding officer or a majority of the members. In a committee, the presiding officer would
be the chair so theoretically, under state law, the committee chair could call a special committee meeting.
Whether that was something the Council wanted to allow was for the Council to decide. Under RCW
35A.12, the chapter related to strong mayor cities like Edmonds, the mayor or any three councilmembers
may call a special meeting of the Council.
Mayor Pro Tem Nelson summarized it sounded like a special Finance Committee meeting can proceed. He
expressed interest in codifying a process related to special meetings. He supported videotaping all Council
meetings whether they are committees, special or regular Council meetings. Many other cities are doing
that and Edmonds is behind the curve. Anything that makes it easier for the public to see and hear what the
Council is doing is a good thing.
8. MAYOR'S COMMENTS
Mayor Pro Tem Nelson commented there are many things related to the number 13, Friday the 13th, the 13
people at the Last Supper, 13 steps to the gallows (12 up and 1 down), Apollo 13 created the famous phrase,
“Houston we have a problem,” Franklin Delano Roosevelt would never travel on the 13th or host dinner
guests of 13, and prohibition lasted 13 years. To others, the number 13 is a good thing; the Mayas believe
13 is synonyms with a spiritual connection with the great architect of the universe, the planet Neptune has
13 moons, a baker’s dozen which dates back to the medieval days when there was severe punishment for
bakers who cheated their customers and now the 13th donut is free, 13 is considered lucky in Italy, fare
tredici (to do 13) means hit the jackpot, and the original 13 colonies. His personal favorite related to 13 is
a passage in the bible, Corinthians 13, Love suffers long and is kind. Love does not envy. Love does not
parade itself, is not puffed up, it does not behave goodly, does not seek its own, is not provoked, thinks no
evil, does not rejoice in inequity but rejoices in the truth. It bears all things. It believes all things. It hopes
all things. It endures all things. Love never fails. He concluded his love for his wife has never failed for the
last 13 years. He wished his wife a Happy 13th Anniversary.
9. COUNCIL COMMENTS
Councilmember Fraley-Monillas said will contact the people that contacted her and suggest they contact
the Finance Committee members.
Councilmember Mesaros said he and his wife have been married more than 31 years.
Councilmember Teitzel said he and his wife recently reached their 43rd anniversary. He will think about
the Council while sailing in the San Juans next week.
10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
4.1.a
Packet Pg. 21 Attachment: Approval of Council Meeting Minutes (Approval of Council Meeting Minutes)
Edmonds City Council Draft Minutes
September 4, 2018
Page 20
12. ADJOURN
With no further business, the Council meeting was adjourned at 9:55 p.m.
4.1.a
Packet Pg. 22 Attachment: Approval of Council Meeting Minutes (Approval of Council Meeting Minutes)
City Council Agenda Item
Meeting Date: 09/11/2018
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #232933 through #233007 dated September 6, 2018 for $1,101,394.94.
Approval of payroll direct deposit and checks #63411 through #63421 and #63428 for $572,296.31,
benefit checks #63422 through #63427 and wire payments of $541,584.81 for the pay period August 16,
2018 through August 31, 2018.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Attachments:
claim cks 09-06-18
FrequentlyUsedProjNumbers 09-06-18
payroll summary 09-05-18
payroll summary 09-05-18a
payroll benefits 09-06-18
4.2
Packet Pg. 23
09/06/2018Voucher ListCity of Edmonds111:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232933 9/6/2018076040 911 SUPPLY INC 64113INV#64113 - NORTH SOUND METRO SWAT1157457 SAFARILAND - PROTECH G2628.000.41.521.23.31.00 3,970.0010.0% Sales Tax628.000.41.521.23.31.00 397.00Total :4,367.00232934 9/6/2018065052 AARD PEST CONTROL 14031MEADOWDALE CC PEST CONTROL CUST 1-23276MEADOWDALE CC PEST CONTROL CUST 1-23276001.000.64.576.80.41.00 88.24Total :88.24232935 9/6/2018074143 AFFORDABLE WA BACKFLOW TESTING 23716VETERAN'S PLAZA BACKFLOW ASSEMBLY TESTVETERAN'S PLAZA BACKFLOW ASSEMBLY TEST001.000.64.576.80.41.00 30.00Total :30.00232936 9/6/2018001528 AM TEST INC 106389WWTP: ALKALINITY, AMMONIA NITROGEN, SULFALKALINITY, AMMONIA NITROGEN, SULFIDE,423.000.76.535.80.41.00 230.00WWTP: ALKALINITY, AMMONIA NITROGEN, SULF106454ALKALINITY, AMMONIA NITROGEN, SULFIDE423.000.76.535.80.41.00 120.00Total :350.00232937 9/6/2018069751 ARAMARK UNIFORM SERVICES 1990858067WWTP: UNIFORMS,TOWELS+MATSMats/Towels423.000.76.535.80.41.00 76.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 7.8710.3% Sales Tax423.000.76.535.80.24.00 0.36WWTP: 8/29/18 UNIFORMS,TOWELS+MATS19908684701Page:4.2.aPacket Pg. 24Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds211:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232937 9/6/2018(Continued)069751 ARAMARK UNIFORM SERVICESMats/Towels423.000.76.535.80.41.00 76.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 7.8710.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990868471PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 56.86PUBLIC WORKS OMC LOBBY MATS1990872282PUBLIC WORKS OMC LOBBY MATS001.000.65.518.20.41.00 1.61PUBLIC WORKS OMC LOBBY MATS111.000.68.542.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS421.000.74.534.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS422.000.72.531.90.41.00 6.11PUBLIC WORKS OMC LOBBY MATS423.000.75.535.80.41.00 6.11PUBLIC WORKS OMC LOBBY MATS511.000.77.548.68.41.00 6.0810.3% Sales Tax001.000.65.518.20.41.00 0.1710.3% Sales Tax111.000.68.542.90.41.00 0.6310.3% Sales Tax421.000.74.534.80.41.00 0.6310.3% Sales Tax422.000.72.531.90.41.00 0.6310.3% Sales Tax423.000.75.535.80.41.00 0.632Page:4.2.aPacket Pg. 25Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds311:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232937 9/6/2018(Continued)069751 ARAMARK UNIFORM SERVICES10.3% Sales Tax511.000.77.548.68.41.00 0.62FLEET DIVISION UNIFORMS & MATS1990872283FLEET DIVISION UNIFORMS511.000.77.548.68.24.00 5.68FLEET DIVISION MATS511.000.77.548.68.41.00 17.3410.3% Sales Tax511.000.77.548.68.24.00 0.5910.3% Sales Tax511.000.77.548.68.41.00 1.78Total :293.91232938 9/6/2018 063983 ARTS NORTHWEST NWBC101PARTS NW MEMBERSHIP RENEWALARTS NW MEMBERSHIP RENEWAL117.100.64.573.20.49.00 145.00Total :145.00232939 9/6/2018001699 ASSOC OF WA CITIES 64789WA PAID LEAVE WEBINARWA PAID FAMILY AND MEDICAL LEAVE001.000.22.518.10.49.00 25.00Total :25.00232940 9/6/2018071124 ASSOCIATED PETROLEUM 1294565-INWWTP: 8/16/18 DIESEL FUELULSD #2 DYED - BULK fuel (includes423.000.76.535.80.32.00 1,069.4010.3% Sales Tax423.000.76.535.80.32.00 110.15Total :1,179.55232941 9/6/2018001801 AUTOMATIC WILBERT VAULT CO 56382ROUGH BOX - DARSHELLROUGH BOX - DARSHELL130.000.64.536.20.34.00 493.00ROUGH BOX - O'MORRISON56405ROUGH BOX - O'MORRISON3Page:4.2.aPacket Pg. 26Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds411:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232941 9/6/2018(Continued)001801 AUTOMATIC WILBERT VAULT CO130.000.64.536.20.34.00 284.00Total :777.00232942 9/6/2018012005 BALL AND GILLESPIE POLYGRAPH 2018-148INV 2018-148 EDMONDS PD - PRE-HIRE EXAMPRE-EMPLOY EXAM CSERVAK001.000.41.521.10.41.00 225.00Freight001.000.41.521.10.41.00 8.00Total :233.00232943 9/6/2018 075217 BASLER, ANTHONY 30570SPANISH INTERPRETER COURT 08/29/2018SPANISH INTERPRETER COURT 08/29/2018001.000.23.512.50.41.01 106.10Total :106.10232944 9/6/2018072005 BROCKMANN, KERRY SUMMER YOGA6631 6637 6640 6646 YOGA INSTRUCTION6631 YOGA INSTRUCTION001.000.64.571.27.41.00 646.806637 YOGA INSTRUCTION001.000.64.571.27.41.00 425.706640 YOGA INSTRUCTION001.000.64.571.27.41.00 616.006646 YOGA INSTRUCTION001.000.64.571.27.41.00 293.37Total :1,981.87232945 9/6/2018066578 BROWN AND CALDWELL 152374WWTP: 6/8-7/26/18 TO 2.2018 6/8-7/26/18 TO 2.2018423.000.76.535.80.41.00 1,221.75Total :1,221.75232946 9/6/2018067008 BUCHANAN AUTOMATION INC 0745619WWTP: CM 0018788 AGAINST THIS INV AS NOCREDIT MEMO 0018788 ISSUED AGAINST THIS423.000.76.535.80.48.00 789.90Freight4Page:4.2.aPacket Pg. 27Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds511:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232946 9/6/2018(Continued)067008 BUCHANAN AUTOMATION INC423.000.76.535.80.48.00 25.32WWTP: 58D-12-116AA074672158D-12-116AA423.000.76.535.80.48.00 789.90Freight423.000.76.535.80.48.00 25.3210.3% Sales Tax423.000.76.535.80.48.00 83.97WWTP: 8/20/18 CREDIT FOR INV 0745619 ASCM 00187888/20/18 CREDIT FOR INV 0745619 AS NO423.000.76.535.80.48.00 -789.90Freightf423.000.76.535.80.48.00 -25.32Total :899.19232947 9/6/2018076749 CAMACHO, SUSANNA 8/28 REFUND 8/28 REFUND8/28 REFUND001.000.239.200 300.00Total :300.00232948 9/6/2018 069457 CITY OF EDMONDS PLN20140034SEPA FOR MAINTENANCE HYDRAULIC PROJECT ASEPA for Maintenance Hydraulic Project422.000.72.531.90.49.00 250.00Total :250.00232949 9/6/2018069457 CITY OF EDMONDS E6GB.PLN20150063E6GB.PLN20150063 NOISE VARIANCEE6GB.PLN20150063 Noise Variance423.000.75.594.35.65.41 420.00Total :420.00232950 9/6/2018067362 CRYSTAL, H. KENNETH BC78024SICK LEAVE BUYBACKSICK LEAVE BUY BACK FOR 4/27/18001.000.41.521.22.11.00 14.61Total :14.61232951 9/6/2018006626 DEPT OF ECOLOGY 2019-WA0024058-#1of2WWTP: 1ST HALF 7/1/18-6/30/19 WW PERMIT5Page:4.2.aPacket Pg. 28Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds611:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232951 9/6/2018(Continued)006626 DEPT OF ECOLOGY1st Half 7/1/18-6/30/19 WW PERMIT423.000.76.535.80.51.00 29,363.04WWTP: #9 LOAN PAYMENT/INTEREST/ADMIN-DEBL1400002 #9Principal:423.000.76.591.39.78.10 14,206.81Interest: 001-727-L1400002N-0409-0000ND423.000.76.592.39.83.10 3,464.55Admin/Debt Service Charge:423.000.76.592.35.89.00 2,613.61Total :49,648.01232952 9/6/2018076497 DIPWEK, MARCUS 18CK121CHUUKESE INTERPRETER COURT 08/20/2018CHUUKESE INTERPRETER COURT 08/20/2018001.000.23.512.50.41.01 90.00Total :90.00232953 9/6/2018 007253 DUNN LUMBER 5748637SR CENTER - SUPPLIESSr Center - Supplies001.000.66.518.30.31.00 11.7510.0% Sales Tax001.000.66.518.30.31.00 1.17Total :12.92232954 9/6/2018007675 EDMONDS AUTO PARTS 1-88550WWTP: BRK PTS CLNBRK PTS CLN423.000.76.535.80.31.00 34.5610.3% Sales Tax423.000.76.535.80.31.00 3.56Total :38.12232955 9/6/2018007775 EDMONDS CHAMBER OF COMMERCE 8/30 REFUND 8/30 REFUND8/30 REFUND001.000.239.200 1,500.00Total :1,500.006Page:4.2.aPacket Pg. 29Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds711:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232956 9/6/2018076610 EDMONDS HERO HARDWARE 1129PM: RUBBER BANDSPM: RUBBER BANDS001.000.64.576.80.31.00 4.1710.3% Sales Tax001.000.64.576.80.31.00 0.43PM: HAMMER RIP1130PM: HAMMER RIP001.000.64.576.80.31.00 24.9910.3% Sales Tax001.000.64.576.80.31.00 2.57PM: FILLER/GLUE COLD WELD1131PM: FILLER/GLUE COLD WELD001.000.64.576.80.31.00 7.9910.3% Sales Tax001.000.64.576.80.31.00 0.82Total :40.97232957 9/6/2018069523 EDMONDS P&R YOUTH SCHOLARSHIP 6949 SURI RAFIPOUR6949 SURI RAFIPOUR NAME YOUTH SCHOLARSHI6949 SURI RAFIPOUR YOUTH SCHOLARSHIP122.000.64.571.20.49.00 75.00Total :75.00232958 9/6/2018 008705 EDMONDS WATER DIVISION 7-05276CEMETERY SEWER & STORM 820 15TH ST SW /CEMETERY SEWER & STORM 820 15TH ST SW /130.000.64.536.50.47.00 193.48Total :193.48232959 9/6/2018009350 EVERETT DAILY HERALD EDH823013LEGAL AD - PLN20180044Legal Ad - PLN20180044001.000.62.558.60.41.40 65.36Total :65.36232960 9/6/2018066378 FASTENAL COMPANY WAMOU50350 PM: SUPPLIESPM: SUPPLIES001.000.64.576.80.31.00 88.6910.3% Sales Tax7Page:4.2.aPacket Pg. 30Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds811:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232960 9/6/2018(Continued)066378 FASTENAL COMPANY001.000.64.576.80.31.00 9.14Total :97.83232961 9/6/2018011900 FRONTIER 253-012-9189WWTP: 8/25-9/24/18 AUTO DIALER 1 VOICE G 8/25-9/24/18 AUTO DIALER - 1 VOICE423.000.76.535.80.42.00 41.54WWTP: 8/25-9/24/18 AUTO DIALER:1 BUS. LI425-771-5553 AUTO DIALER - 1 BUSINESS LINE W/TOLL423.000.76.535.80.42.00 118.62Total :160.16232962 9/6/2018071467 GATEWAY PET MEMORIAL WA70014-I-0012INV#WA70014-I-0012 - EDMONDS PD1 ANIMAL DISPOSAL @ $12.47 08/07/18001.000.41.521.70.41.00 12.47Total :12.47232963 9/6/2018012560 HACH COMPANY 11095002WWTP: GLASS+GRID FILTERS,PIPETTES,PETRIGLASS+GRID FILTERS, PIPETTES, PETRI423.000.76.535.80.31.00 1,118.95Freight423.000.76.535.80.31.00 69.7110.3% Sales Tax423.000.76.535.80.31.00 122.43WWTP: CL17 FINAL ASSY W/KITS11101614CL17 FINAL ASSY W/KITS423.000.76.535.80.48.00 3,410.00Freight423.000.76.535.80.48.00 80.0810.3% Sales Tax423.000.76.535.80.48.00 359.48WWTP: GLASS FILTERS11107803GLASS FILTERS423.000.76.535.80.31.00 463.7510.3% Sales Tax423.000.76.535.80.31.00 47.768Page:4.2.aPacket Pg. 31Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds911:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :5,672.16232963 9/6/2018 012560 012560 HACH COMPANY232964 9/6/2018 076333 HASA INC 612455WWTP: 8/14/18 SOD. HYPOCHLORITE 8/14/18 SOD. HYPOCHLORITE423.000.76.535.80.31.53 3,957.3210.3% Sales Tax423.000.76.535.80.31.53 407.60Total :4,364.92232965 9/6/2018076748 HASTINGS, JANIS 8/28 REFUND 8/28 REFUND8/28 REFUND001.000.239.200 500.00Total :500.00232966 9/6/2018072647 HERRERA ENVIRONMENTAL 42919EDMONDS WATERFRONT PARK REDEVELOPMENTEDMONDS WATERFRONT PARK REDEVELOPMENT125.000.64.594.76.65.41 226.57Total :226.57232967 9/6/2018067862 HOME DEPOT CREDIT SERVICES 1563162PM - HEDGE SHEARSPM - HEDGE SHEARS001.000.64.576.81.31.00 61.7410.0% Sales Tax001.000.64.576.81.31.00 6.17PM: HOOKS, SIMPLE GREEN21947PM: HOOKS, SIMPLE GREEN001.000.64.576.80.31.00 29.7510.0% Sales Tax001.000.64.576.80.31.00 2.98REFUND INV 8022363 7/19 PRUNER250498REFUND INV 8022363 7/19 PRUNER001.000.64.576.80.31.00 -39.9710.0% Sales Tax001.000.64.576.80.31.00 -3.99PM: SIGN, COUPLING, PVC3083157PM: SIGN, COUPLING, PVC9Page:4.2.aPacket Pg. 32Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1011:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232967 9/6/2018(Continued)067862 HOME DEPOT CREDIT SERVICES001.000.64.576.80.31.00 431.2310.0% Sales Tax001.000.64.576.80.31.00 43.12PM: HOSE REPAIR, MENDER, SPLICER3574040PM: HOSE REPAIR, MENDER, SPLICER001.000.64.576.80.31.00 23.3910.0% Sales Tax001.000.64.576.80.31.00 2.34PM: SCRAPER, KILZ, TAPE6095137PM: SCRAPER, KILZ, TAPE001.000.64.576.80.31.00 121.5910.0% Sales Tax001.000.64.576.80.31.00 12.16PM: COVER, VALVE BOXES6570005PM: COVER, VALVE BOXES001.000.64.576.80.31.00 15.9410.0% Sales Tax001.000.64.576.80.31.00 1.59PM - GRIP, NUMBERS, BUCKET72912PM - GRIP, NUMBERS, BUCKET001.000.64.576.80.31.00 45.9910.0% Sales Tax001.000.64.576.80.31.00 4.60PM: GLOVES, OIL FILTER, PRUNER, STRAPS8022363PM: GLOVES, OIL FILTER, PRUNER, STRAPS001.000.64.576.80.31.00 145.7510.0% Sales Tax001.000.64.576.80.31.00 14.58PM: WIRE STRIPPER-CUTTER, CRIMPTOOL9572898PM: WIRE STRIPPER-CUTTER, CRIMPTOOL001.000.64.576.80.31.00 49.7710.0% Sales Tax001.000.64.576.80.31.00 4.97Total :973.7010Page:4.2.aPacket Pg. 33Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1111:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232968 9/6/2018067862 HOME DEPOT CREDIT SERVICES 4084278WWTP: SOAP, ROPESOAP, ROPE423.000.76.535.80.31.00 49.6910.0% Sales Tax423.000.76.535.80.31.00 4.97Total :54.66232969 9/6/2018061013 HONEY BUCKET 0550764567MAIN & 86TH HONEY BUCKETMAIN & 86TH HONEY BUCKET001.000.64.576.80.45.00 161.50Total :161.50232970 9/6/2018 073548 INDOFF INCORPORATED 3143211MALOWICKI.FILE PEDESTALMalowicki.File Pedestal001.000.67.518.21.49.00 271.9910.3% Sales Tax001.000.67.518.21.49.00 28.01WWTP: TRASH LINERS3144900TRASH LINERS423.000.76.535.80.31.00 43.6910.3% Sales Tax423.000.76.535.80.31.00 4.50Total :348.19232971 9/6/2018014940 INTERSTATE BATTERY SYSTEMS 300-10045912PM: BRAKE CLEAN, SEAFOAM, HOSE CLAMP,PM: BRAKE CLEAN, SEAFOAM, HOSE CLAMP,001.000.64.576.80.31.00 252.9410.3% Sales Tax001.000.64.576.80.31.00 26.05Total :278.99232972 9/6/2018074888 JOYOUS NOISE LLC 6497 6499 6501KINDER6497 6499 6501 KINDERMUSIK INSTRUCTION6497 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 187.116499 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 204.4411Page:4.2.aPacket Pg. 34Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1211:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232972 9/6/2018(Continued)074888 JOYOUS NOISE LLC6501 KINDERMUSIK INSTRUCTION001.000.64.571.22.41.00 239.09Total :630.64232973 9/6/2018062477 KEEP POSTED 21996BIRD FEST POSTER DISTRIBUTIONBird Fest poster distribution120.000.31.575.42.41.00 303.75Total :303.75232974 9/6/2018067568 KPG INC 7-3618E7DC.SERVICES THRU 7/25/18E7DC.Service thru 7/25/18112.000.68.595.33.65.41 31,341.87Total :31,341.87232975 9/6/2018076626 MCCANN TRUCKING AND EXCAVATING E6JC.Pmt 2E6JC.PMT 2 THRU 7/28/18E6JC.Pmt 2 thru 7/28/18423.000.75.594.35.65.30 478,541.08E6JC.Ret 2423.000.223.400 -21,692.71Total :456,848.37232976 9/6/2018075746 MCMURRAY, LAURA 6666 FELDENKRAIS 6666 FELDENKRAIS INSTRUCTION6666 FELDENKRAIS INSTRUCTION001.000.64.571.27.41.00 162.50Total :162.50232977 9/6/2018069053 MICRO COM SYSTEMS LTD 17191LARGE FORMAT SCANNING FOR BLDG DEPTLarge Format Scanning for Bldg Dept001.000.62.524.10.41.00 8,357.22Total :8,357.22232978 9/6/2018020900 MILLERS EQUIP & RENT ALL INC 289311WWTP: PROPANEPropane423.000.76.535.80.31.00 32.4310.3% Sales Tax423.000.76.535.80.31.00 3.3412Page:4.2.aPacket Pg. 35Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1311:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :35.77232978 9/6/2018 020900 020900 MILLERS EQUIP & RENT ALL INC232979 9/6/2018 072746 MURRAYSMITH INC 18-2194-3E8GA.SERVICES THRU 7/31/18E8GA.Services thru 7/31/18423.000.75.594.35.65.41 33,287.50Total :33,287.50232980 9/6/2018067834 NATIONAL CONSTRUCTION RENTALS 5129517CIVIC FIELD RENTAL FENCECIVIC FIELD RENTAL FENCE001.000.64.576.80.45.00 543.21Total :543.21232981 9/6/2018070855 NAVIA BENEFIT SOLUTIONS 10149732FSA PARTICIPANT FEES - AUGUSTAugust Participant Fees001.000.22.518.10.41.00 145.00Total :145.00232982 9/6/2018025217 NORTH SOUND HOSE & FITTINGS N006542WWTP: NEOPRENE SHEETS, JOMANEOPRENE SHEETS, JOMAR GREEN STUFF -423.000.76.535.80.48.00 272.159.7% Sales Tax423.000.76.535.80.48.00 26.40Total :298.55232983 9/6/2018 065720 OFFICE DEPOT 188943272001 INV#188943272001 - EDMONDS PD727218 UNV10303 - FOLDER CLASS 6SEC LTR001.000.41.521.10.31.00 39.2910.3% Sales Tax001.000.41.521.10.31.00 4.05INV#188943950001 - EDMONDS PD188943950001108862 - PAPER ROLL 2 1/4" X 130 SNGL PK001.000.41.521.10.31.00 6.5310.3% Sales Tax001.000.41.521.10.31.00 0.67Total :50.54232984 9/6/2018027060 PACIFIC TOPSOILS 18-T1050399PM YARD WASTE DUMP CUST # 513013Page:4.2.aPacket Pg. 36Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1411:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232984 9/6/2018(Continued)027060 PACIFIC TOPSOILSPM YARD WASTE DUMP001.000.64.576.80.47.00 84.00PM YARD WASTE DUMP CUST # 513018-T1051598PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1051623PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1051648PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00PM YARD WASTE DUMP CUST # 513018-T1051654PM YARD WASTE DUMP001.000.64.576.80.47.00 96.00Total :468.00232985 9/6/2018 065051 PARAMETRIX INC 03576E5DB.SERVICES THRU 7/28/18E5DB.Services thru 7/28/18112.000.68.595.33.65.41 53,164.82WWTP: 7/1-7/28/18 TO 2.2017038447/1-7/28/18 TO 2.2017423.000.76.535.80.41.00 815.00WWTP: 7/1-7/28/18 TO 4.2017038457/1-7/28/18 TO 4.2017423.000.76.535.80.41.00 305.00Total :54,284.82232986 9/6/2018075183 PETERSON FRUIT CO 383870FRUIT PICKUP - AUGUSTMONTHLY FRUIT PICKUP001.000.22.518.10.31.10 104.30Total :104.30232987 9/6/2018008350 PETTY CASH 8/31 PARKS PETTY CSH 8/31 PARKS PETTY CASHLEACH: QFC: ICE FOR DISCOVERY TOUCH001.000.64.571.23.31.00 2.2014Page:4.2.aPacket Pg. 37Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1511:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232987 9/6/2018(Continued)008350 PETTY CASHCOLLEY: PETSMART: DISCOVERY SUPPLIES001.000.64.571.23.31.00 33.43COLLEY: QFC: ICE FOR DISCOVERY TOUCH001.000.64.571.23.31.00 4.40RANKINS: SAFEWAY: PRESCHOOL TAPE001.000.64.571.29.31.00 7.68LEACH: GMART: DISCOVERY CAMP SUPPLIES001.000.64.571.23.31.00 25.08COLLEY: FRED MEYER: COTTON BALLS FOR001.000.64.571.23.31.00 1.10COLLEY: WALLGREENS: DISCOVERY PROGRAM001.000.64.571.23.31.00 16.53CHAPIN: COSTCO: WOTS SUPPLIES117.100.64.573.20.31.00 41.54ROSE: WIRE CUTTERS FOR ART EXHIBIT117.100.64.573.20.31.00 13.22COLLEY: QFC: SHRIMP TO FEED DISCOVERY001.000.64.571.23.31.00 1.44Total :146.62232988 9/6/2018 046900 PUGET SOUND ENERGY 200021829581WWTP: 7/20-8/21/18 METER 000390395: 2007/20-8/21/18 200 2ND AVE S / METER423.000.76.535.80.47.63 36.33Total :36.33232989 9/6/2018070809 PUGET SOUND EXECUTIVE 18-1777COURT SECURITY 08/20/2018-08/24/2018COURT SECURITY 08/20/2018-08/24/2018001.000.23.512.50.41.00 1,045.00PROBATION MRT SECURITY 08/22/2018001.000.23.523.30.41.00 82.50Total :1,127.50232990 9/6/2018030780 QUIRING MONUMENTS INC 000000186293SHUTTER/NICH INSCRIPTION-MOSSSHUTTER/NICH INSCRIPTION-MOSS130.000.64.536.20.34.00 140.0015Page:4.2.aPacket Pg. 38Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1611:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232990 9/6/2018(Continued)030780 QUIRING MONUMENTS INCFOUNDATION-PHILLIPS00000186487FOUNDATION-PHILLIPS130.000.64.536.20.34.00 297.00MONUMENT-JOHNSON00000186488MONUMENT-JOHNSON130.000.64.536.20.34.00 325.00Total :762.00232991 9/6/2018073885 RANDOLPH, PAMELA PRandolphWIMSConf827WWTP: PRANDOLPH EMP.EXPENSE PAMELA RANDOLPH MPLOYEE EXPENSES-WIMS423.000.76.535.80.43.00 1,119.45Total :1,119.45232992 9/6/2018076493 REDSIDE CONSTRUCTION LLC E5KA.Pmt 4E5KA.PMT 4 THRU 7/31/18E5KA.Pmt 4 thru 7/31/18421.000.74.594.34.65.10 400,499.86Total :400,499.86232993 9/6/2018076753 RIECK, MARY 8/31 REFUND 8/31 REFUND8/31 REFUND001.000.239.200 131.00Total :131.00232994 9/6/2018076752 SAFAROVA - DOWNEY, ALMIRA 30882RUSSIAN INTERPRETER COURT 08/15/2018RUSSIAN INTERPRETER COURT 08/15/2018001.000.23.512.50.41.01 154.89Total :154.89232995 9/6/2018 067439 SANELLI, MARY LOU BF 091418 Sanelli BIRD FEST SPEAKERBird Fest speaker fee for Mary Lou001.000.61.558.70.41.00 50.00Total :50.00232996 9/6/2018065803 SKYHAWKS SPORTS ACADEMY SUMMER CAMPS6593 6595 6596 6598 6600 6601 6604 SKYHA6593 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 954.0016Page:4.2.aPacket Pg. 39Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1711:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232996 9/6/2018(Continued)065803 SKYHAWKS SPORTS ACADEMY6595 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 993.756596 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 1,113.006598 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 1,485.006600 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 2,027.256601 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 73.506604 SKYHAWKS INSTRUCTION001.000.64.571.25.41.00 438.75Total :7,085.25232997 9/6/2018 037375 SNO CO PUD NO 1 2001-2487-3TRAFFIC LIGHT 9933 100TH AVE W / METER 1TRAFFIC LIGHT 9933 100TH AVE W / METER111.000.68.542.64.47.00 38.72LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9LIFT STATION #8 113 RAILROAD AVE /423.000.75.535.80.47.10 62.94TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9TRAFFIC LIGHT 23602 76TH AVE W / METER111.000.68.542.64.47.00 17.17CLUBHOUSE 6801 MEADOWDALE RD / METER 1002003-8645-6CLUBHOUSE 6801 MEADOWDALE RD / METER001.000.66.518.30.47.00 59.33FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8FRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 1,146.72TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3TRAFFIC LIGHT 22000 76TH AVE W / METER111.000.68.542.64.47.00 33.88ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3ANWAY PARK 131 SUNSET AVE / METER001.000.64.576.80.47.00 131.6317Page:4.2.aPacket Pg. 40Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1811:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232997 9/6/2018(Continued)037375 SNO CO PUD NO 1TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6TRAFFIC LIGHT 9730 220TH ST SW / METER111.000.68.542.64.47.00 17.17DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3DECORATIVE LIGHTING 115 2ND AVE S /111.000.68.542.63.47.00 16.83TRAFFIC LIGHT 23202 EDMONDS WAY / METER2009-4334-8TRAFFIC LIGHT 23202 EDMONDS WAY / METER111.000.68.542.64.47.00 30.26BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7BRACKETT'S LANDING NORTH 50 RAILROAD001.000.64.576.80.47.00 40.24TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6TRAFFIC LIGHT 20408 76TH AVE W / METER111.000.68.542.64.47.00 17.42LIFT STATION #12 16121 75TH PL W / METE2012-6598-0LIFT STATION #12 16121 75TH PL W /423.000.75.535.80.47.10 152.76PINE ST PARK2013-2711-1PINE ST PARK001.000.64.576.80.47.00 16.60LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-4LIFT STATION #11 6811 1/2 157TH PL W /423.000.75.535.80.47.10 22.25LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6LIFT STATION #7 121 W DAYTON ST / METER423.000.75.535.80.47.10 149.57CEMETERY BUILDING2015-5730-3CEMETERY BUILDING130.000.64.536.50.47.00 33.16TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4TRAFFIC LIGHT 660 EDMONDS WAY / METER111.000.68.542.64.47.00 28.66TRAFFIC LIGHT 19600 80TH AVE W / METER 12015-8215-2TRAFFIC LIGHT 19600 80TH AVE W / METER18Page:4.2.aPacket Pg. 41Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds1911:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232997 9/6/2018(Continued)037375 SNO CO PUD NO 1111.000.68.542.63.47.00 33.73LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8LIFT STATION #15 7710 168TH PL SW /423.000.75.535.80.47.10 21.48OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6OVERHEAD STREET LIGHTING AT CEMETERY130.000.64.536.50.47.00 8.30DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7DECORATIVE LIGHTING 413 MAIN ST / METER111.000.68.542.63.47.00 129.35PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8PEDEST CAUTION LIGHT 23190 100TH AVE W111.000.68.542.64.47.00 32.86415 5TH AVE S2017-6210-1415 5TH AVE S001.000.64.576.80.47.00 29.04WWTP: 7/25-8/22/18 FLOWMETER 1000520295:2019-2991-67/25-8/22/18 FLOW METER 23219 74TH423.000.76.535.80.47.62 16.60FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 504.35BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5BRACKETT'S LANDING SOUTH 100 RAILROAD001.000.64.576.80.47.00 20.68CEMETERY WELL PUMP2021-6153-5CEMETERY WELL PUMP130.000.64.536.50.47.00 316.13TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6TRAFFIC LIGHT 22400 HWY 99 / METER111.000.68.542.64.47.00 47.69LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2LOG CABIN & DECORATIVE LIGHTING 120 5TH001.000.66.518.30.47.00 38.51LIFT STATION #1 105 CASPERS ST / METER 12024-9953-919Page:4.2.aPacket Pg. 42Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds2011:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount232997 9/6/2018(Continued)037375 SNO CO PUD NO 1LIFT STATION #1 105 CASPERS ST / METER423.000.75.535.80.47.10 400.43MATHAY BALLINGER PARK IRRIGATION & SUMP2026-2041-5MATHAY BALLINGER PARK IRRIGATION & SUMP001.000.64.576.80.47.00 16.60CHARGE STATION #1 552 MAIN ST / METER 102042-9221-3CHARGE STATION #1 552 MAIN ST / METER111.000.68.542.64.47.00 62.94HAZEL MILLER PLAZA2044-6743-5HAZEL MILLER PLAZA001.000.64.576.80.47.00 37.94TRAFFIC LIGHT SR104 @ 95TH AVE W /2205-4758-2TRAFFIC LIGHT SR104 @ 95TH AVE W /111.000.68.542.63.47.00 39.07Total :3,771.01232998 9/6/2018 038300 SOUND DISPOSAL CO 103583CIVIC CENTER 250 5TH AVE NCIVIC CENTER 250 5TH AVE N001.000.66.518.30.47.00 644.46WWTP: 9/2018 RECYCLING ($38.75 INV)1035849/2018 Recycling + taxes423.000.76.535.80.47.66 38.75FRANCES ANDERSON CENTER 700 MAIN ST103585FRANCES ANDERSON CENTER 700 MAIN ST001.000.66.518.30.47.00 724.42SNO-ISLE LIBRARY 650 MAIN ST103586SNO-ISLE LIBRARY 650 MAIN ST001.000.66.518.30.47.00 605.18PARKS MAINT GARBAGE AND RECYCLING103587PARKS MAINT GARBAGE AND RECYCLING001.000.64.576.80.47.00 1,259.59CITY HALL 121 5TH AVE N103588CITY HALL 121 5TH AVE N001.000.66.518.30.47.00 459.8920Page:4.2.aPacket Pg. 43Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds2111:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :3,732.29232998 9/6/2018 038300 038300 SOUND DISPOSAL CO232999 9/6/2018 076750 STRYCKER, NOAH BF 091418 Strycker BIRD FEST SPEAKER STRYCKERBird Fest speaker fee for Noah Strycker001.000.61.558.70.41.00 50.00Total :50.00233000 9/6/2018075024 STUDENT CONSERVATION ASSOC 128948SCA SUMMER EDMONDS CREWSCA SUMMER EDMONDS CREW001.000.64.571.21.41.00 5,000.00Total :5,000.00233001 9/6/2018072800 TOYOTA LIFT NORTHWEST 24842709WWTP: 2018 YRLY HAND PALLET TRUCK INSPEC2018 YRLY HAND PALLET TRUCK423.000.76.535.80.48.00 145.0010.3% Sales Tax423.000.76.535.80.48.00 14.94WWTP: 2018 YRLY FORKLIFT WARRANTY INSPEC248427102018 YRLY FORKLIFT WARRANTY423.000.76.535.80.48.00 305.0410.3% Sales Tax423.000.76.535.80.48.00 31.42Total :496.40233002 9/6/2018068724 US HEALTHWORKS MED GROUP OF WA0797607-WA DOT TESTINGDOT TESTING - STREET111.000.68.542.90.41.00 99.00Total :99.00233003 9/6/2018 067865 VERIZON WIRELESS 9813408435C/A 772540262-00001Lift Station access512.000.31.518.88.42.00 44.55Total :44.55233004 9/6/2018067195 WASHINGTON TREE EXPERTS I18-550STORAGE SHED TREE REMOVALSTORAGE SHED TREE REMOVAL125.000.64.594.76.65.41 10,588.8021Page:4.2.aPacket Pg. 44Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds2211:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :10,588.80233004 9/6/2018 067195 067195 WASHINGTON TREE EXPERTS233005 9/6/2018 075635 WCP SOLUTIONS 10789220PM: BATH TISSUE, BRAWNYPM: BATH TISSUE, BRAWNY001.000.64.576.80.31.00 1,158.6010.3% Sales Tax001.000.64.576.80.31.00 119.34PM: SOAP10791342PM: SOAP001.000.64.576.80.31.00 144.4010.3% Sales Tax001.000.64.576.80.31.00 14.87Total :1,437.21233006 9/6/2018073552 WELCO SALES LLC 7523LETTER COPY PAPER (2 CASES)Letter copy paper (2 cases)001.000.62.524.10.31.00 90.42Total :90.42233007 9/6/2018049905 WHITNEY EQUIPMENT CO INC 86455WWTP: BS204-2 PIL BS204-2 PIL423.000.76.535.80.48.00 727.00Freight423.000.76.535.80.48.00 100.8210.3% Sales Tax423.000.76.535.80.48.00 85.27Total :913.09Bank total : 1,101,394.9475 Vouchers for bank code :usbank1,101,394.94Total vouchers :Vouchers in this report7522Page:4.2.aPacket Pg. 45Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
09/06/2018Voucher ListCity of Edmonds2311:53:39AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23Page:4.2.aPacket Pg. 46Attachment: claim cks 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 174th St. & 71st Ave Storm Improvements c521 E8FB
STM 183rd Pl SW Storm Repairs c491 E6FE
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
STR 2014 Chip Seals c451 E4CB
STM 2014 Drainage Improvements c433 E4FA
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Overlays c452 E4CC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STR 2015 Overlay Program c463 E5CA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
STR 2015 Traffic Calming c471 E5AB
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
STR 2017 Traffic Calming i021 E7AA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
STM 2018 Lorian Woods Study s018 E8FA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018 Sewerline Replacement Project c492 E6GC
STR 2018 Traffic Calming i027 E8AA
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
STR 2019 Overlay Program i036 E9CA
Revised 9/4/2018
4.2.b
Packet Pg. 47 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
SWR 2019 Sewerline Replacement Project c516 E8GA
STM 2019 Storm Maintenance Project c525 E8FC
WTR 2019 Swedish Waterline Replacement c523 E8JA
WTR 2019 Waterline Replacement c498 E7JA
STR 220th Adaptive i028 E8AB
STR 220th Street Overlay Project c462 E4CD
STM 224th & 98th Drainage Improvements c486 E6FB
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STM 3rd Ave Rain Gardens i012 E6FC
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
FAC A/V Upgrades - Council Chambers c476 E5LA
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
PRK City Spray Park c417 E4MA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
FAC Edmonds Fishing Pier Rehab c443 E4MB
STM Edmonds Marsh Feasibility Study c380 E2FC
General Edmonds Waterfront Access Analysis c478 E5DB
FAC ESCO III Project c419 E3LB
PRK FAC Band Shell Replacement c477 E6MB
WTR Five Corners Reservoir Re-coating c473 E5KA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
Revised 9/4/2018
4.2.b
Packet Pg. 48 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
PM Fourth Avenue Cultural Corridor c282 E8MA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Hwy 99 Gateway Revitalization s014 E6AA
STM Lake Ballinger Associated Projects c436 E4FD
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
STR Minor Sidewalk Program i017 E6DD
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
FAC Public Safety Controls System Upgrades c444 E4LA
STM Seaview Park Infiltration Facility c479 E5FD
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
UTILITIES Standard Details Updates s010 E5NA
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STM Update Stormwater Management Code & Associated Projects c467 E5FB
UTILITIES Utility Rate Update s013 E6JA
PRK Veteran's Plaza c480 E6MA
STM Video Assessment of Stormwater Lines c459 E4FF
PRK Waterfront Restoration m103 E7MA
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
WWTP WWTP Outfall Pipe Modifications c481 E5HA
PRK Yost Park Spa c494 E6MC
Revised 9/4/2018
4.2.b
Packet Pg. 49 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4CD c462 220th Street Overlay Project
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STM E4FE c455 Dayton Street Stormwater Pump Station
STM E4FF c459 Video Assessment of Stormwater Lines
SWR E4GA c441 2015 Sewerline Replacement Project
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
SWR E4GC c461 Lift Station #1 Basin & Flow Study
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
WTR E4JB c440 2015 Waterline Replacement Program
Revised 9/4/2018
4.2.b
Packet Pg. 50 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E4JC c460 2016 Water Comp Plan Update
FAC E4LA c444 Public Safety Controls System Upgrades
PRK E4MA c417 City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STR E5CA c463 2015 Overlay Program
WTR E5CB c475 2015 Waterline Overlays
SWR E5CC i007 2015 Sewerline Overlays
STR E5DA c474 Bikelink Project
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E5FD c479 Seaview Park Infiltration Facility
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JA c468 2016 Waterline Replacement Projects
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
FAC E5LA c476 A/V Upgrades - Council Chambers
UTILITIES E5NA s010 Standard Details Updates
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6CA i008 2016 Overlay Program
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STR E6DB s016 ADA Transition Plan
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FB c486 224th & 98th Drainage Improvements
STM E6FC i012 3rd Ave Rain Gardens
STM E6FD s017 Stormwater Comp Plan Update
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
SWR E6GC c492 2018 Sewerline Replacement Project
Revised 9/4/2018
4.2.b
Packet Pg. 51 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
UTILITIES E6JA s013 Utility Rate Update
WTR E6JB i014 2017 Waterline Replacement Projects
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MA c480 Veteran's Plaza
PRK E6MB c477 FAC Band Shell Replacement
PRK E6MC c494 Yost Park Spa
STR E7AA i021 2017 Traffic Calming
STR E7AB i024 Audible Pedestrian Signals
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7CD i025 89th Pl W Retaining Wall
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STM E7FA m105 OVD Slope Repair & Stabilization
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
STM E7FG m013 NPDES (Students Saving Salmon)
WTR E7JA c498 2019 Waterline Replacement
PM E7MA c276 Dayton Street Plaza
PRK E7MA m103 Waterfront Restoration
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
STM E8FA s018 2018 Lorian Woods Study
STM E8FB c521 174th St. & 71st Ave Storm Improvements
STM E8FC c525 2019 Storm Maintenance Project
SWR E8GA c516 2019 Sewerline Replacement Project
WTR E8JA c523 2019 Swedish Waterline Replacement
PM E8MA c282 Fourth Avenue Cultural Corridor
STR E9CA i036 2019 Overlay Program
Revised 9/4/2018
4.2.b
Packet Pg. 52 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
PM E7MA c276 Dayton Street Plaza
PM E8MA c282 Fourth Avenue Cultural Corridor
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1DA c354 Sunset Walkway Improvements
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
SWR E3GA c398 2013 Sewerline Replacement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
PRK E4MA c417 City Spray Park
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR E3AB c427 SR104 Corridor Transportation Study
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 Lake Ballinger Associated Projects
STR E4CA c438 2014 Overlay Program
WTR E4JB c440 2015 Waterline Replacement Program
SWR E4GA c441 2015 Sewerline Replacement Project
FAC E4MB c443 Edmonds Fishing Pier Rehab
FAC E4LA c444 Public Safety Controls System Upgrades
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
Revised 9/4/2018
4.2.b
Packet Pg. 53 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E4FE c455 Dayton Street Stormwater Pump Station
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
STM E4FF c459 Video Assessment of Stormwater Lines
WTR E4JC c460 2016 Water Comp Plan Update
SWR E4GC c461 Lift Station #1 Basin & Flow Study
STR E4CD c462 220th Street Overlay Project
STR E5CA c463 2015 Overlay Program
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
WTR E5JA c468 2016 Waterline Replacement Projects
SWR E5GA c469 2016 Sanitary Sewer Replacement Projects
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
STR E5DA c474 Bikelink Project
WTR E5CB c475 2015 Waterline Overlays
FAC E5LA c476 A/V Upgrades - Council Chambers
PRK E6MB c477 FAC Band Shell Replacement
General E5DB c478 Edmonds Waterfront Access Analysis
STM E5FD c479 Seaview Park Infiltration Facility
PRK E6MA c480 Veteran's Plaza
WWTP E5HA c481 WWTP Outfall Pipe Modifications
WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM E5FE c484 12th Ave & Sierra Stormwater System Improvements
STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99)
STM E6FB c486 224th & 98th Drainage Improvements
SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II
STM E6FE c491 183rd Pl SW Storm Repairs
SWR E6GC c492 2018 Sewerline Replacement Project
WTR E6JC c493 2018 Waterline Replacement Project
PRK E6MC c494 Yost Park Spa
STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW
WTR E7JA c498 2019 Waterline Replacement
SWR E8GA c516 2019 Sewerline Replacement Project
STM E8FB c521 174th St. & 71st Ave Storm Improvements
WTR E8JA c523 2019 Swedish Waterline Replacement
STM E8FC c525 2019 Storm Maintenance Project
STR E7AC i005 228th St. SW Corridor Improvements
SWR E5CC i007 2015 Sewerline Overlays
STR E6CA i008 2016 Overlay Program
Revised 9/4/2018
4.2.b
Packet Pg. 54 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E6CB i009 2016 Waterline Overlays
SWR E6CC i010 2016 Sewerline Overlays
STM E6FA i011 Northstream Culvert Repair Under Puget Drive
STM E6FC i012 3rd Ave Rain Gardens
SWR E6GA i013 2017 Sanitary Sewer Replacement Project
WTR E6JB i014 2017 Waterline Replacement Projects
STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion
STR E6DC i016 2016 Curb Ramp Upgrades
STR E6DD i017 Minor Sidewalk Program
STR E7CA i018 2017 Overlay Program
WTR E7CB i019 2017 Waterline Overlays
SWR E7CC i020 2017 Sewerline Overlays
STR E7AA i021 2017 Traffic Calming
STR E7DA i022 2017 Curb Ramp Upgrades
STR E7DB i023 2017 Minor Sidewalk Program
STR E7AB i024 Audible Pedestrian Signals
STR E7CD i025 89th Pl W Retaining Wall
STR E7DC i026 Citywide Pedestrian Crossing Enhancements
STR E8AA i027 2018 Traffic Calming
STR E8AB i028 220th Adaptive
STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements
STR E8CB i030 2018 Overlay Program
STR E8CC i031 84th Ave W Overlay from 220th to 212th
STR E8DA i032 2018 Minor Sidewalk Project
STR E8DB i033 ADA Curb Ramps
WTR E8CD i034 2018 Waterline Overlays
SWR E8CE i035 2018 Sewerline Overlays
STR E9CA i036 2019 Overlay Program
STM E7FG m013 NPDES (Students Saving Salmon)
PRK E7MA m103 Waterfront Restoration
STM E7FA m105 OVD Slope Repair & Stabilization
UTILITIES E5NA s010 Standard Details Updates
SWR E5GB s011 Lake Ballinger Trunk Sewer Study
UTILITIES E6JA s013 Utility Rate Update
STR E6AA s014 Hwy 99 Gateway Revitalization
STR E6DB s016 ADA Transition Plan
STM E6FD s017 Stormwater Comp Plan Update
STM E8FA s018 2018 Lorian Woods Study
Revised 9/4/2018
4.2.b
Packet Pg. 55 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC A/V Upgrades - Council Chambers c476 E5LA
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC ESCO III Project c419 E3LB
FAC Public Safety Controls System Upgrades c444 E4LA
General Edmonds Waterfront Access Analysis c478 E5DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PRK City Spray Park c417 E4MA
PRK FAC Band Shell Replacement c477 E6MB
PRK Veteran's Plaza c480 E6MA
PRK Waterfront Restoration m103 E7MA
PRK Yost Park Spa c494 E6MC
STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE
STM 174th St. & 71st Ave Storm Improvements c521 E8FB
STM 183rd Pl SW Storm Repairs c491 E6FE
STM 2014 Drainage Improvements c433 E4FA
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STM 2018 Lorian Woods Study s018 E8FA
STM 2019 Storm Maintenance Project c525 E8FC
STM 224th & 98th Drainage Improvements c486 E6FB
STM 3rd Ave Rain Gardens i012 E6FC
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
STM Edmonds Marsh Feasibility Study c380 E2FC
STM Lake Ballinger Associated Projects c436 E4FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Culvert Repair Under Puget Drive i011 E6FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES (Students Saving Salmon)m013 E7FG
STM OVD Slope Repair & Stabilization m105 E7FA
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Seaview Park Infiltration Facility c479 E5FD
STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Comp Plan Update s017 E6FD
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
Revised 9/4/2018
4.2.b
Packet Pg. 56 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Update Stormwater Management Code & Associated Projects c467 E5FB
STM Video Assessment of Stormwater Lines c459 E4FF
STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 2014 Chip Seals c451 E4CB
STR 2014 Overlay Program c438 E4CA
STR 2015 Overlay Program c463 E5CA
STR 2015 Traffic Calming c471 E5AB
STR 2016 Curb Ramp Upgrades i016 E6DC
STR 2016 Overlay Program i008 E6CA
STR 2017 Curb Ramp Upgrades i022 E7DA
STR 2017 Minor Sidewalk Program i023 E7DB
STR 2017 Overlay Program i018 E7CA
STR 2017 Traffic Calming i021 E7AA
STR 2018 Minor Sidewalk Project i032 E8DA
STR 2018 Overlay Program i030 E8CB
STR 2018 Traffic Calming i027 E8AA
STR 2019 Overlay Program i036 E9CA
STR 220th Street Overlay Project c462 E4CD
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA
STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 84th Ave W Overlay from 220th to 212th i031 E8CC
STR 89th Pl W Retaining Wall i025 E7CD
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR ADA Curb Ramps i033 E8DB
STR ADA Transition Plan s016 E6DB
STR Audible Pedestrian Signals i024 E7AB
STR Bikelink Project c474 E5DA
STR Citywide Pedestrian Crossing Enhancements i026 E7DC
STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Hwy 99 Gateway Revitalization s014 E6AA
STR Minor Sidewalk Program i017 E6DD
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
Revised 9/4/2018
4.2.b
Packet Pg. 57 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
PROJECT NUMBERS (By Funding)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Sunset Walkway Improvements c354 E1DA
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STR 220th Adaptive i028 E8AB
SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR 2015 Sewerline Overlays i007 E5CC
SWR 2015 Sewerline Replacement Project c441 E4GA
SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA
SWR 2016 Sewerline Overlays i010 E6CC
SWR 2017 Sanitary Sewer Replacement Project i013 E6GA
SWR 2017 Sewerline Overlays i020 E7CC
SWR 2018 Sewerline Overlays i035 E8CE
SWR 2018 Sewerline Replacement Project c492 E6GC
SWR 2019 Sewerline Replacement Project c516 E8GA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB
SWR Lake Ballinger Trunk Sewer Study s011 E5GB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
UTILITIES Standard Details Updates s010 E5NA
UTILITIES Utility Rate Update s013 E6JA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016 Waterline Overlays i009 E6CB
WTR 2016 Waterline Replacement Projects c468 E5JA
WTR 2017 Waterline Overlays i019 E7CB
WTR 2017 Waterline Replacement Projects i014 E6JB
WTR 2018 Waterline Overlays i034 E8CD
WTR 2018 Waterline Replacement Project c493 E6JC
WTR 2019 Swedish Waterline Replacement c523 E8JA
WTR 2019 Waterline Replacement c498 E7JA
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB
WTR Five Corners Reservoir Re-coating c473 E5KA
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 9/4/2018
4.2.b
Packet Pg. 58 Attachment: FrequentlyUsedProjNumbers 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and wire payments.)
Payroll Earnings Summary ReportCity of EdmondsPay Period: 877 (08/16/2018 to 08/31/2018)Hours AmountHour Type Hour Class DescriptionEducational Pay CorrectionREGULAR HOURS-ed20.00 -156.28NO PAY LEAVEABSENT11181.00 0.00NO PAY NON HIREDABSENT11280.00 0.00SICK LEAVE - L & ISICK1208.00 256.00SICK LEAVESICK121500.75 15,915.50VACATIONVACATION1222,253.37 86,034.64HOLIDAY HOURSHOLIDAY123117.50 3,864.44FLOATER HOLIDAYHOLIDAY12450.00 1,544.12COMPENSATORY TIMECOMP HOURS125321.63 11,223.83Holiday Compensation UsedCOMP HOURS1309.00 278.04Kelly Day UsedREGULAR HOURS150141.00 5,242.79FLOATER HOLIDAY BUY BACKHOLIDAY1549.00 248.53COMPTIME AUTO PAYCOMP HOURS15592.78 4,246.61SICK LEAVE PAYOFFSICK15721.00 579.89VACATION PAYOFFVACATION158132.85 3,668.51MANAGEMENT LEAVEVACATION16026.00 1,520.06COUNCIL BASE PAYREGULAR HOURS170700.00 7,875.00COUNCIL PRESIDENTS PAYREGULAR HOURS1740.00 200.00COUNCIL PAY FOR NO MEDICALREGULAR HOURS1750.00 3,465.85REGULAR HOURSREGULAR HOURS19017,979.90 616,534.23FIRE PENSION PAYMENTSREGULAR HOURS1914.00 4,535.60ADMINISTRATIVE LEAVEREGULAR HOURS195209.00 7,473.77OVERTIME-STRAIGHTOVERTIME HOURS21019.75 542.58WATER WATCH STANDBYOVERTIME HOURS21548.00 2,407.72STANDBY TREATMENT PLANTMISCELLANEOUS2168.50 795.77OVERTIME 1.5OVERTIME HOURS220298.25 19,593.30OVERTIME-DOUBLEOVERTIME HOURS22544.75 3,164.13WORKING OUT OF CLASSMISCELLANEOUS4100.00 105.93SHIFT DIFFERENTIALSHIFT DIFFERENTIAL4110.00 1,215.59RETROACTIVE PAYRETROACTIVE PAY6000.00 275.50ACCRUED COMPCOMP HOURS602104.75 0.00ACCRUED COMP TIMECOMP HOURS604101.75 0.00ACCRUED COMP TIMECOMP HOURS6066.00 0.0009/06/2018Page 1 of 34.2.cPacket Pg. 59Attachment: payroll summary 09-05-18 (Approval of claim, payroll and benefit checks, direct deposit and
Payroll Earnings Summary ReportCity of EdmondsPay Period: 877 (08/16/2018 to 08/31/2018)Hours AmountHour Type Hour Class DescriptionACCREDITATION PAYMISCELLANEOUSacc0.00 104.44ACCRED/POLICE SUPPORTMISCELLANEOUSacs0.00 151.43BOC II CertificationMISCELLANEOUSboc0.00 86.48Collision ReconstructionistMISCELLANEOUScolre0.00 114.63TRAINING CORPORALMISCELLANEOUScpl0.00 156.94CERTIFICATION III PAYMISCELLANEOUScrt0.00 554.28CTR INCENTIVES PROGRAMMISCELLANEOUSctr0.00 300.00DETECTIVE PAYMISCELLANEOUSdet0.00 108.48Detective 4%MISCELLANEOUSdet40.00 904.74EDUCATION PAY 2%EDUCATION PAYed10.00 702.76EDUCATION PAY 4%EDUCATION PAYed20.00 809.30EDUCATION PAY 6%EDUCATION PAYed30.00 5,011.23FAMILY MEDICAL/SICKSICKfmls87.00 3,277.00HOLIDAYHOLIDAYhol8.00 227.58K-9 PAYMISCELLANEOUSk90.00 206.94LONGEVITY PAY 2%LONGEVITYlg10.00 622.51LONGEVITY 5.5%LONGEVITYlg100.00 144.57LONGEVITY PAY 2.5%LONGEVITYlg110.00 995.24Longevity 9%LONGEVITYlg120.00 5,269.06Longevity 7%LONGEVITYlg130.00 2,197.17Longevity 5%LONGEVITYlg140.00 1,280.98LONGEVITY 7.5%LONGEVITYlg150.00 372.38Longevity 1%LONGEVITYlg40.00 364.75Longevity 3%LONGEVITYlg50.00 433.92Longevity .5%LONGEVITYlg60.00 293.59Longevity 1.5%LONGEVITYlg70.00 633.30Medical Leave SickSICKmels143.00 3,203.36Medical Leave VacationVACATIONmelv33.00 739.23MOTORCYCLE PAYMISCELLANEOUSmtc0.00 216.96Public Disclosure SpecialistMISCELLANEOUSpds0.00 99.30PHYSICAL FITNESS PAYMISCELLANEOUSphy0.00 2,149.37PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof0.00 169.24SPECIAL DUTY PAY 5%MISCELLANEOUSsdp0.00 279.2909/06/2018Page 2 of 34.2.cPacket Pg. 60Attachment: payroll summary 09-05-18 (Approval of claim, payroll and benefit checks, direct deposit and
Payroll Earnings Summary ReportCity of EdmondsPay Period: 877 (08/16/2018 to 08/31/2018)Hours AmountHour Type Hour Class DescriptionADMINISTRATIVE SERGEANTMISCELLANEOUSsgt0.00 169.24SICK LEAVE ADD BACKSICKslw8.66 0.00School Resource OfficerMISCELLANEOUSsro0.00 108.48STREET CRIMESMISCELLANEOUSstr0.00 458.52TRAFFICMISCELLANEOUStraf0.00 338.69Total Net Pay: $571,981.02$835,907.0323,648.1909/06/2018Page 3 of 34.2.cPacket Pg. 61Attachment: payroll summary 09-05-18 (Approval of claim, payroll and benefit checks, direct deposit and
Payroll Earnings Summary ReportCity of EdmondsPay Period: 941 (09/05/2018 to 09/05/2018)Hours AmountHour Type Hour Class DescriptionREGULAR HOURSREGULAR HOURS19014.50 365.53Total Net Pay: $315.29$365.5314.5009/06/2018Page 1 of 14.2.dPacket Pg. 62Attachment: payroll summary 09-05-18a (Approval of claim, payroll and benefit checks, direct deposit and
Benefit Checks Summary ReportCity of EdmondsPay Period: 877 - 08/16/2018 to 08/31/2018Bank: usbank - US Bank Direct Deposit Check Amt Name Payee # Date Check #63422 09/05/2018 epoa EPOA-1 POLICE69.00 0.0063423 09/05/2018 epoa4 EPOA-4 POLICE SUPPORT149.50 0.0063424 09/05/2018 jhan JOHN HANCOCK599.88 0.0063425 09/05/2018 flex NAVIA BENEFIT SOLUTIONS2,006.68 0.0063426 09/05/2018 icma VANTAGE TRANSFER AGENTS 304884 3,833.20 0.0063427 09/05/2018 afscme WSCCCE, AFSCME AFL-CIO2,508.09 0.009,166.350.00Bank: wire - US BANK Direct Deposit Check Amt Name Payee # Date Check #2762 09/05/2018 pens DEPT OF RETIREMENT SYSTEMS291,292.44 0.002763 09/05/2018 aflac AFLAC5,666.42 0.002766 09/05/2018 us US BANK99,460.08 0.002767 09/05/2018 mebt WTRISC FBO #N3177B1102,040.01 0.002768 09/05/2018 wadc WASHINGTON STATE TREASURER26,688.57 0.002770 09/05/2018 pb NATIONWIDE RETIREMENT SOLUTION 6,642.44 0.002771 09/05/2018 oe OFFICE OF SUPPORT ENFORCEMENT628.50 0.00532,418.460.00541,584.810.00Grand Totals:Page 1 of 19/6/20184.2.ePacket Pg. 63Attachment: payroll benefits 09-06-18 (Approval of claim, payroll and benefit checks, direct deposit and
City Council Agenda Item
Meeting Date: 09/11/2018
Retainer Agreements for Pro Bono Defense Counsel
Staff Lead: Jeff Taraday
Department: City Council
Preparer: Maureen Judge
Background/History
N/A
Staff Recommendation
Authorize the mayor to execute two engagement letters for pro bono defense of the lawsuit challenging
Ordinance 4120: one with the Litigation Team at Everytown for Gun Safety Support Fund (“Everytown”);
the other with Summit Law Group PLLC (“Summit”).
Narrative
The city council adopted Ordinance 4120 on July 24, 2018. On August 13, 2018, the city was served with
a complaint captioned Brett Bass et al. v. City of Edmonds et al., Snohomish County Superior Court #18-
2-07049-31 (the “Matter”). The complaint alleges, among other things, that Ordinance 4120 violates the
state’s preemption statute. The city intends to vigorously defend the ordinance. Two law firms have
approached the city and offered to work together in defending the city in this action. These two firms
would work in conjunction with the City Attorney, Lighthouse Law Group PLLC.
Legal services from Everytown and Summit will be provided on a pro bono basis. They will not charge
the city for any attorneys’ fees relating to the Bass matter. The City Attorney is authorized to provide
direction on litigation decisions as they arise. Everytown will pay for certain reasonable expenses for the
Matter, including its own travel expenses. Most other costs, in particular, costs imposed by the court
and costs incurred by Summit, will be paid by the city.
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City Council Agenda Item
Meeting Date: 09/11/2018
National Senior Center Month Proclamation
Staff Lead: Mayor Earling
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
Our national celebration of senior centers began in 1979, with Senior Center Week celebrated in May.
The concept gained support of other aging organizations, as well as the full Senate and the House Select
Committee on Aging.
Thanks to the U.S. Conference of Mayors Aging Task Force, numerous mayoral proclamations celebrated
Senior Center Week. In 1985, NISC was instrumental in achieving the first Senior Center Week
Presidential Proclamation signed by President Ronald Reagan. In 2007, NISC designated the entire
month of September as Senior Center Month to give centers greater flexibility in scheduling celebratory
events.
Staff Recommendation
Narrative
This September, the National Institute of Senior Centers (NISC) encourages you to show your community
is building momentum towards the future of aging. We are celebrating this by highlighting the theme
Senior Centers: Building Momentum, and we invite you to join us for National Senior Center Month!
Senior centers are the future of what aging can be. Innovative programs hosted at senior centers can
change the perception of aging, and create important community resources for aging expertise. NISC
strives to build momentum in the movement to empower senior centers to become as excellent as
possible through programs such as National Accreditation and the Programs of Excellence Awards. We
hope you will promote your center this September by showing how your center can be the future of
aging in your community.
Attachments:
Senior_Center_2018
5.1
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City Council Agenda Item
Meeting Date: 09/11/2018
Interlocal Agreement with Edmonds School District for Meadowdale Preschool
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The Council approves this each year.
Staff Recommendation
Staff recommends the PPW committee forward it to the consent agenda.
Narrative
The Meadowdale Preschool provides a fun, caring, secure and positive learning environment where
children enjoy hands-on curriculum in math, science, art, writing, music and large motor activities. Open
play and structured group times provide children with opportunities to learn social, emotional, and
academic skills to prepare them for kindergarten.
The City of Edmonds has had an Interlocal Agreement for many years with the Edmonds School District
for the Meadowdale Preschool program. This most recent ILA is an extension of past agreements.
This ILA allows the Edmonds School District to place up to 3 students into the Meadowdale Preschool
program run by the Parks and Recreation Department. There is no charge to the families of these 3
students as the School District pays the enrollment fees.
Attachments:
City Of EDMONDS - INTERLOCAL COOPERATION AGREEMENT 2018-19
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EDMONDS SCHOOL DISTRICT NO. 15
20420 – 68TH Avenue West
Lynnwood, WA 98036
425-431-7000
INTERLOCAL COOPERATION AGREEMENT
Whereas, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local government units to make the
most efficient use of their powers by enabling them to cooperate with other government entities on the
basis of mutual advantage and thereby to provide services and facilities in a manner pursuant to forms of
governmental organizations that will accord best with geographic, economic population, and other factors
influencing the needs and development of local communities, now therefore, the following agreement is
established.
This Contract is made and entered into by and between EDMONDS SCHOOL DISTRICT NO. 15,
hereinafter referred to as the "DISTRICT", and CITY OF EDMONDS, hereinafter referred to as
“CONTRACTOR.”
1.PURPOSE
The purpose of this contract is to: Provide educational services to district students as described in scope
of work.
CONTRACT MANAGEMENT
The Contract Manager for each of the parties shall be the contact person for all communications and
billings regarding the performance of this contract.
Contract Manager for CONTRACTOR is: Contract Manager for DISTRICT is:
Contract Mgr. Name: Todd Cort
Contractor Name: CITY OF EDMONDS
Address: 700 Main St
City, State Zip Code: Edmonds, WA 98020
Phone: (425) 771-0229 Fax: (425) 771-0253
E-mail address: todd.cort@edmondswa.gov
Contract Mgr. Name: Bo Zhao
Department Name: Student Services
Address 20420 68th Ave W
City, State Zip Code: Lynnwood, WA 98036
Phone: (425) 431-7177 Fax: (425) 431-7339
E-mail address: zhaob310@edmonds.wednet.edu
2.SCOPE OF WORK
The DISTRICT and CONTRACTOR have a collaborative arrangement for services to preschool
children with disabilities. This includes enrollment of preschool children with disabilities in the
CONTRACTOR preschool program. These students participate in the classroom activities and are
supported by DISTRICT special education staff. This allows students with disabilities to participate
with typically developing peers.
A. Attachment: A, attached hereto and incorporated by reference, contains the General Terms and
Conditions governing work to be performed under this contract, the nature of the working relationship
between the DISTRICT and the CONTRACTOR, and specific obligations of both parties.
3.PERIOD OF PERFORMANCE
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INTERAGENCY AGREEMENT
CONTRACTS - PRESCHOOL - EDMONDS - INTERLOCAL COOPERATION AGREEMENT 2017-18 THROUGH 2021-22 6/2/17
Subject to other contract provisions, the Period of Performance under this contract will be from
September 1, 2018 through August 31, 2019, with the option to renew for four additional one
year periods.
4. COMPENSATION/ PAYMENT
Compensation for services rendered shall be based on the schedule set forth in ATTACHMENT B, Fees
and Expenses.
5. EXPENSES:
The District does not cover expenses for independent contractors. Any anticipated expenses must be
included as part of the Contractor’s compensation.
6.BILLING PROCEDURES
DISTRICT will pay CONTRACTOR upon receipt of properly completed invoices, which shall be submitted
to the contract manager not more often than monthly. The invoices shall describe and document, to the
DISTRICT'S satisfaction, the work performed, the progress of the project, and fees.
Payment shall be considered timely if made by the DISTRICT within thirty (30) days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the CONTRACTOR.
The DISTRICT may, in its sole discretion, terminate the contract or withhold payments claimed by the
CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or
condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under this contract shall
be made by the DISTRICT.
The DISTRICT shall not pay any claims for payment for services submitted more than twelve (12) months
after the calendar month in which the services were performed.
DUPLICATION OF BILLED COSTS: The CONTRACTOR shall not bill the DISTRICT for services
performed under this contract, and the DISTRICT shall not pay the CONTRACTOR, if the CONTRACTOR
is entitled to payment or has been or will be paid by any other source, including grants, for that service.
DISALLOWED COSTS: The CONTRACTOR is responsible for any audit exceptions or disallowed costs
incurred by its own organization or that of its subcontractors.
7.ASSURANCES
DISTRICT and the CONTRACTOR agree that all activity pursuant to this contract will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
8.ORDER OF PRECEDENCE
Each of the exhibits listed below is by this reference hereby incorporated into this contract. In the event
of an inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the
following order:
Applicable Federal and state of Washington statutes and regulations;
Special Terms and Conditions as contained in this basic contract instrument;
Attachment A – General Terms and Conditions;
Attachment B – Fees & Expenses
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
9.ENTIRE AGREEMENT
This contract, including referenced exhibits, represents all the terms and conditions agreed upon by the
parties. No other understandings or representations oral or otherwise, regarding the subject matter of this
contract shall be deemed to exist or to bind any of the parties hereto.
10.CONFORMANCE
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INTERAGENCY AGREEMENT
CONTRACTS - PRESCHOOL - EDMONDS - INTERLOCAL COOPERATION AGREEMENT 2017-18 THROUGH 2021-22 6/2/17
If any provision of this contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
11.APPROVAL
This contract shall be subject to the written approval of the DISTRICT'S authorized representative and
shall not be binding until so approved. The contract may be altered, amended or waived only by a written
amendment executed by both parties.
THIS CONTRACT, consisting of 4 pages and 2 attachments, is executed by the persons signing below
who warrant that they have the authority to execute the contract.
EDMONDS SCHOOL DISTRICT NO. 15 CONTRACTOR:
Dana Geaselen, Executive Director, Student Services (Signature)
Board Approval Date (Printed name and title)
Jenna Valach
Director of Budget & Finance
CITY OF EDMONDS
Company Name
700 Main St, Edmonds, WA 98020
Address
(425) 771-0232 (425) 771-0253
Phone FAX
renee.mcrae@edmondswa.gov
Email
FEIN or SSN WA UBI
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Terms and Conditions
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
1. Definitions
As used throughout this Agreement, the following terms shall have the meanings set forth below:
A. "CLIENT" shall mean an individual receiving services under this Agreement.
B. "CONTRACTOR" shall mean that agency, firm, provider organization, individual or other
entity performing services under this Agreement. It shall include any subcontractor retained
by the prime contractor as permitted under the terms of this agreement.
C. “CONTRACTING OFFICER” shall mean that individual authorized to execute this
agreement on behalf of the DISTRICT.
D. "DISTRICT" shall mean the Edmonds School District, any division, section, office, unit or
other entity of the DISTRICT or any of the officers or other officials lawfully representing that
DISTRICT.
E. “PERSONAL INFORMATION” means information identifiable to any person, including, but
not limited to, information that relates to a person’s name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, social security numbers, driver license numbers, other identifying numbers, and
any financial identifiers.
F. "SUBCONTRACTOR" shall mean one not an employee of the contractor, who is
performing all or part of those services under this Agreement under a separate contract with
the contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in
any tier.
G. VENDOR" is an entity that agrees to provide the amount and kind of services requested by
the District; provides services under the contract only to those beneficiaries individually
determined to be eligible by the District and, provides services on a fee for service or per
unit basis with contractual penalties if the entity fails to meet program performance
standards.
2. Provision of Services:
Contractor agrees to provide the amount and kind of services requested by the District; provides
services under the contract only to those beneficiaries individually determined to be eligible by the
District and, provides services on a fee-for-service or per-unit basis with contractual penalties if the
entity fails to meet program performance standard.
3. Americans with Disabilities Act (ADA) Of 1990,
Public Law 101-336, also referred to as the "ADA" 28 CFR PART 35
The contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4. Assignment
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
contractor without prior written consent of the DISTRICT.
5. Background Check
At no additional cost to the district, the contractor will ensure that the contractor or any employees
who will have regularly scheduled unsupervised access to children shall require a record check
through the Washington state patrol criminal identification system under RCW 43.43.830 through
43.43.834, 10.97.030, and 10.97.050 and through the federal bureau of investigation before hiring an
employee. The record check shall include a fingerprint check using a complete Washington state
criminal identification fingerprint card.
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Terms and Conditions
6. Certification Regarding Debarment, Suspension and Ineligibility
Contractor certifies that to the best of their knowledge/belief that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
for the award of contracts by any Federal governmental agency or department. Further, AGENCY
certifies that they are not presently indicted for or have not within a three year period proceeding this
bid been convicted of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction
or contract.
If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition
to any other remedies available to the District, the District may terminate this transaction for default.
Further, it is the responsibility of the Contractor to verify that lower-tier parties to this transaction are
not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded for the award of contracts by any Federal governmental agency or department.
7. Change in Status
In the event of substantive change in the legal status, organizational structure or fiscal reporting
responsibility of the contractor, contractor agrees to notify the DISTRICT of the change. Contractor
shall provide notice as soon as practicable, but no later than thirty-days after such a change takes
effect.
8. Changes and Modifications
A. The contracting officer may, at any time, by written notification to the contractor, and without
notice to any known guarantor or surety, make changes within the general scope of the
services to be performed under the contract. If the contractor agrees to such changes, a
written contract amendment reflecting such change shall be executed by the parties. An
equitable adjustment in cost or period of performance or both may be made if required by
the change. Any claim for adjustment in price or period of performance must be received
within thirty (30) days of the contractor's receipt of the change notice.
B. The contracting officer may, however, receive and act upon any such claim at any time prior
to final payment under the contract at his/her discretion.
C. Failure to agree to any adjustment made under this section shall be an issue and may be
reviewed as provided in the "Disputes" section of this agreement. Nothing in this section
shall excuse the contractor from proceeding with the contract as changed.
9. Compliance with Applicable Law
Contractor shall comply with all federal, state, and local laws applicable to public contracts, to the
work done under this Contract, and with all regulations and administrative rules established pursuant
to those law
10. Conflict of Interest
A. The DISTRICT may, in its sole discretion, by written notice to the contractor, terminate this
contract if it finds, after due notice and examination by the contracting Officer, that there is a
violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute
involving the contractor in the procurement of or performance under, this contract.
B. In the event this contract is terminated as provided above, the DISTRICT shall be entitled to
pursue the same remedies against the contractor as it could pursue in the event of a breach
of the contract by the contractor. The rights and remedies of the DISTRICT provided for in
this clause shall not be exclusive and are in addition to any other rights and remedies
provided by law. The existence of facts upon which the contracting officer makes any
determination under this clause shall be an issue and may be reviewed as provided in the
"Disputes" clause of this contract.
11. Covenant Against Contingent Fees
The contractor warrants that no person or selling agent has been employed or retained to solicit or
secure this contract upon an agreement or understanding for a commission, percentage, brokerage
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Terms and Conditions
or contingent fee, excepting bonafide employees or bonafide established agent maintained by the
contractor for the purpose of securing business. The District shall have the right, in the event of
breach of this clause by the contractor, to annul this contract without liability or, in its discretion, to
deduct from the contract price or consideration or recover by other means the full amount of such
commission, percentage, brokerage or contingent fees.
12. Disputes - Mediation
A. Except as otherwise provided in this contract, when a dispute arises between the parties
and it cannot be resolved by direct negotiation, the parties agree to participate in mediation
in good faith. The mediator shall be chosen by agreement of the parties. If the parties
cannot agree on a mediator, the parties shall use a mediation service that selects the
mediator for the parties. The parties agree that mediation shall precede any action in a
judicial or quasi-judicial tribunal.
B. Nothing in this contract shall be construed to limit the parties’ choice of a mutually
acceptable alternative resolution method such as a disputes hearing, a dispute resolution
board or arbitration.
13. Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
14. Employee Removal.
At District’s request, Contractor will immediately remove any Contractor employee from all District
properties in cases where the District determines, in its sole discretion, that removal of that employee
is in the District’s best interests.
15. Governing Law
This contract shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought hereunder shall be in Superior Court for Snohomish
County.
16. Indemnification
The Contractor shall defend, indemnify and hold harmless the District, its board of directors, officers,
employees, or agents from and against any and all claims, liabilities and expenses, including
attorney’s fees, arising out of or resulting from any injuries to persons (including death) or damage to
property arising from acts or omissions of the Contractor, its employees, agents or subcontractors,
however caused.
17. Insurance
The Contractor shall purchase and maintain at its own cost in a company or companies licensed and
admitted to do business in the State of Washington such comprehensive general liability and other
insurance, on an occurrence basis, and as will provide protection from claims set forth below which
may arise out of or result from the Contractor's operations under the contract, whether to be
performed or furnished by the Contractor, by any subcontractor, by anyone directly or indirectly
employed by any of them to perform or furnish any of the products or services, or by anyone for
whose acts any of them may be liable.
Edmonds School District No. 15 shall be named as a primary, non-contributing additional insured on
such policies other than state workers’ compensation. The District's specification or approval of this
insurance or of its amount shall not relieve or decrease the liability of the Contractor under this
contract or otherwise. Policies shall contain a provision that the District shall be given 30 days written
notice by certified mail before cancellation of any insurance or reduction of the amount thereof, or any
alteration, modification or restriction thereto. Upon acceptance of contract and prior to any work
being performed, a certificate of insurance with additional insured endorsement attached shall be
mailed to:
Edmonds School District No. 15
Attn: Risk Management
20420 68th Ave W
Lynnwood, WA 98036-7400
Or sent via email to: RiskMgmt@edmonds.wednet.edu
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Terms and Conditions
REQUIRED COVERAGE:
A. Claims under workers’ or workmen’s compensation, disability benefits and other similar
employee benefit acts, including Contingent Employers Liability (Stop Gap);
B. Claims for damages because of bodily injury, occupational sickness or disease, or death of
the Contractor's employees;
C. Claims for damages because of bodily injury, sickness or disease, or death of any person
other than the Contractor's employees;
D. Claims for damages insured by personal injury liability coverage which are sustained (a) by
any person as a result of an offense directly or indirectly related to the employment of such
person by the Contractor, or (b) by any other person for any other reason. Claims for
damages, other than to the products or services themselves, because of injury to or
destruction of tangible property wherever located, including loss of use resulting therefrom;
E. Claims arising out of operation of Laws or Regulations for damages because of bodily injury
or death of any person or for damage to property;
F. Claims for damages because of bodily injury or death of any person or property damage
arising out of the ownership, maintenance or use of any motor vehicle, including coverage for
Owned Motor Vehicles, Non-Owned Motor Vehicles and Hired or Borrowed Motor Vehicles;
G. Comprehensive General Liability;
H. Blanket Contractual Liability;
I. Comprehensive Auto Liability; and
J. Claims for damages arising out of the contractor’s errors and omissions while performing
professional services
K. These required coverage shall be written for not less than the following (or greater if
required by law):
Worker’s Compensation: State: Statutory
Employer’s Liability: $500,000
Comprehensive General Liability
(including Premises-Operations;
Independent Contractor’s Protective;
Products and Completed Operations;
Broad-Form Property Damage):
Bodily Injury; Property
Damage; Combined
Single Limit:
$1,000,000
Each
Occurrence
$2,000,000
Aggregate
Blanket Contractual Liability:
Bodily Injury; Property
Damage; Combined
Single Limit:
$1,000,000
Each
Occurrence
$2,000,000
Aggregate
Personal Injury, with
Employment Exclusion
Deleted:
$1,000,000
Each
Occurrence
$2,000,000
Aggregate
Comprehensive Automobile Liability:
Bodily Injury; Property
Damage; Combined
Single Limit:
$1,000,000
Each
Occurrence
$2,000,000
Aggregate
Professional Errors and Omissions
Liability
Damages arising out of
the contractor’s errors and
omissions while
performing professional
services
$1,000,000
Each
Occurrence
$2,000,000
Aggregate
18. Independent Capacity
The parties intend that an independent contractor relationship will be created by this contract. The
contractor and his or her employees or agents performing under this contract are not employees or
agents of the District. The contractor will not hold himself/herself out as nor claim to be an officer or
employee of the District by reason hereof, nor will the contractor make any claim of right, privilege or
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benefit that would accrue to such employee under law. Conduct and control of the work will be solely
with the contractor.
Industrial Insurance Coverage
A. The contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the
contractor fails to provide industrial insurance coverage or fails to pay premiums or
penalties on behalf of its employees as may be required by law, the District may collect
from the contractor the full amount payable to the Industrial Insurance accident fund. The
District may:
B. Deduct the amount owed by the contractor to the accident fund from the amount payable to
the contractor by District under this contract; and
C. Transmit the deducted amount to the Department of Labor and Industries (L&I), Division of
Insurance Services.
D. This provision does not waive any of L&I’s rights to collect from the contractor.
19. Licensing and Accreditation Standards
The contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements/standards, necessary in the performance of this contract.
20. Limitation of Authority
Only the contracting officer or his/her delegate by writing (delegation to be made prior to action) shall
have the express, implied or apparent authority to alter, amend, modify or waive any clause or
condition of this contract. Furthermore, any alteration, amendment, modification or waiver of any
clause or condition of this contract is not effective or binding unless made in writing and signed by the
contracting officer.
21. Nondiscrimination
During the performance of this contract, the contractor shall comply with all federal and state
nondiscrimination laws, regulations and policies. In the event of the contractor’s noncompliance or
refusal to comply with any nondiscrimination law, regulation or policy, this contract may be rescinded,
canceled or terminated in whole or in part, and the contractor may be declared ineligible for further
contracts with the District. The contractor shall, however, be given a reasonable time in which to cure
this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure set
forth herein.
22. Overpayments and Assertion of Lien
In the event that the District establishes overpayments or erroneous payments made to the contractor
under this contract, the District may secure repayment, plus interest, if any, through the filing of a lien
against the contractor's real property or by requiring the posting of a bond, assignment of deposit or
some other form of security acceptable to the District or by doing both.
23. Ownership of Work Products.
Contractor agrees that any and all goods or services provided by or developed for District are
intended as “works made for hire” by Contractor for District. As a work made for hire, all work
products (including intellectual property) created by the Contractor, as part of Contractor’s
performance under this Contract shall be the exclusive property of the District. If any such work
products contain Contractor’s intellectual property that is or could be protected by federal copyright,
patent, or trademark laws, Contractor hereby grants District a perpetual, royalty-free, fully-paid, non-
exclusive, and irrevocable license to copy, reproduce, deliver, publish, perform, dispose of, and use
or re-use, in whole or in part, and to authorize others to do so, all such work products. District shall
have no right in any pre-existing work product of Contractor provided to District by Contractor in the
performance of this Contract, except to copy, use, or re-use any such work product for District use
only.
24. Privacy
A. This provision is required by statute. As required by the 20 USC 1232(g) (Family
Educational Rights and Privacy Act, “FERPA”), and RCW 28A.605.030, Contractor shall not
disclose any information or records regarding students or their families that Contractor may
learn or obtain in the course and scope of its performance of this Contract
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B. FERPA Re-disclosure. The parties recognize that FERPA imposes strict penalties for
improper disclosure or re-disclosure of confidential student information, including but not
limited to denial of access to personally identifiable information (“PII”) from education
records for at least five years (34 CFR 99.33(e)). Therefore, consistent with FERPA’s
requirements, PII obtained by Contractor in the performance of this Contract may not be re-
disclosed to third parties without the written consent of the student’s parent/guardian and
must be used only for the purposes identified in this Contract
C. Personal information collected, used or acquired in connection with this contract shall be
used solely for the purposes of this contract. Contractor and its subcontractors agree not to
release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons
personal information without the express written consent of the agency or as provided by
law.
D. Contractor agrees to implement physical, electronic and managerial safeguards to prevent
unauthorized access to personal information.
E. The District reserves the rights to monitor, audit or investigate the use of personal
information collected, used or acquired by the contractor through this contract. The
monitoring, auditing or investigating may include but is not limited to “salting” by the District.
Contractor shall certify the return or destruction of all personal information upon expiration
of this contract. Salting is the act of placing a record containing unique but false information
in a database that can be used later to identify inappropriate disclosure of data contained in
the database.
F. Any breach of this provision may result in termination of the contract and the demand for
return of all personal information. The contractor agrees to indemnify and hold harmless
the District for any damages related to the contractor’s unauthorized use of personal
information.
G. For the purposes of this provision, personal information includes but is not limited to
information identifiable to an individual that relates to a natural person’s health, finances,
education, business, use or receipt of governmental services or other activities, names,
addresses, telephone numbers, social security numbers, driver license numbers, financial
profiles, credit card numbers, financial identifiers and other identifying numbers.
25. Records, Documents, and Reports
Contractor agrees that District and its authorized representatives are entitled to review all Contractor
books, documents, papers, plans, and records, electronic or otherwise (“Records”), directly pertinent
to this Contract for the purpose of making audit, examination, excerpts, and transcripts. The
contractor shall maintain all books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this contract. Contractor shall retain such records for a period
of six years following the date of final payment. At no additional cost, these records, including
materials generated under the contract, shall be subject at all reasonable times to inspection, review
or audit by the District, personnel duly authorized by the District, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims or audit findings involving the records have been resolved.
26. Registration with Department of Revenue
The contractor shall complete registration with the Department of Revenue, General Administration
Building, Olympia WA 98504, and be responsible for payment of all taxes due on payments made
under this contract.
27. Right of Inspection
The contractor shall provide right of access to its facilities to the District or any of its officers at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this contract on behalf of the District. All inspections and evaluations shall be
performed in such a manner that will not unduly interfere with the contractor’s business or work
hereunder.
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28. Rights in Data
A. Unless otherwise provided, data that originates from this contract shall be "works for hire"
as defined by the U.S. Copyright Act of 1976 and shall be owned by the District. Data shall
include, but not be limited to, reports, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions.
Ownership includes the right to copyright, patent, register and the ability to transfer these
rights.
B. Data that is delivered under the contract, but that does not originate there from, shall be
transferred to the District with a nonexclusive, royalty free, irrevocable license to publish,
translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; provided
that such license shall be limited to the extent that the contractor has a right to grant such a
license.
C. The contractor shall exert all reasonable effort to advise the District, at the time of delivery
of data furnished under this agreement, of all known or potential invasions of privacy
contained therein and of any portion of such document, which was not produced in the
performance of this agreement.
D. The District shall receive prompt written notice of each notice or claim or copyright
infringement received by the contractor with respect to any data delivered under this
agreement. The District shall have the right to modify or remove any restrictive markings
placed upon the data by the contractor.
29. Safeguarding of Information
The contractor shall not use or disclose any:
A. Personal Information gained by reason of this contract or:
B. Information that may be classified as confidential for any purpose not directly connected
with the administration of this contract except (1) with prior written consent of the District or
(2) as may be required by law. The contractor shall safeguard such information and shall
return or certify destruction of the information upon contract expiration or termination.
30. Savings
In the event funding from state, federal or other sources is withdrawn, reduced or limited in any way
after the effective date of this contract and prior to normal completion, the District may terminate the
contract under the "Termination for Convenience" clause, without advance notice, subject to
renegotiation at the District’s discretion under those new funding limitations and conditions.
31. Security
Any disclosure or removal of any District matter or property by Contractor shall be cause for
immediate termination of this Contract. Contractor shall bear sole responsibility for any liability
including, but not limited to attorneys’ fees, resulting from any action or suit brought against District as
a result of Contractor’s willful or negligent release of information, documents, or property contained in
or on District property. District hereby deems all information, documents, and property contained in or
on District property privileged and confidential.
32. Severability
If any provision of this contract or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this contract that can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this contract, and to this end the provisions of this contract are declared
to be severable.
33. Subcontracting
Neither the contractor nor any Subcontractor shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the District. In no event
shall the existence of the subcontract operate to release or reduce the liability of the contractor to the
District for any breach in the performance of the contractor’s duties.
This clause does not include contracts of employment between the contractor and personnel
assigned to work under this contract.
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Terms and Conditions
34. Termination for Convenience
Except as otherwise provided in this contract, the contracting officer may, by ten (10) days written
notice, beginning on the second day after the mailing, terminate this contract in whole or in part. If
this contract is so terminated, the District shall be liable only for payment required under the terms of
this INTERAGENCY AGREEMENT rendered or goods delivered prior to the effective date of
termination.
35. Termination for Default
A. The contracting officer may terminate this contract for default, in whole or in part, by written
notice to the contractor if the District has a reasonable basis to believe that the contractor has:
1. Failed to meet or maintain any requirement for contracting with the District;
2. Failed to ensure the health or safety of any client for whom services are being provided
under this contract;
3. Failed to perform under or otherwise breached, any term or condition of this contract;
and/or
4. Violated any applicable law or regulation.
B. If it is later determined that the contractor was not in default, the termination shall be
considered a termination for convenience.
36. Termination Procedure
A. Upon termination of this contract, the District, in addition to any other rights provided in this
contract, may require the contractor to deliver to the District any property specifically produced
or acquired for the performance of such part of this agreement as has been terminated. The
provisions of the "Treatment of Assets" clause shall apply in such property transfer.
B. The District shall pay to the contractor the agreed upon price, if separately stated, for
completed work and services accepted by the District and the amount agreed upon by the
contractor and the contracting officer for (a) completed work and services for which no separate
price is stated, (b) partially completed work and services, (c) other property or services that are
accepted by the District, and (d) the protection and preservation of the property, unless the
termination is for default, in which case the contracting officer shall determine the extent of the
liability of the District. Failure to agree with such determination shall be a dispute within the
meaning of the "Disputes" clause of this agreement.
C. The District may withhold from any amounts due the contractor for such completed work or
services such sum as the contracting officer determines to be necessary to protect the District
against potential loss or liability.
D. The rights and remedies of the District provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this agreement.
E. After receipt of a notice of termination, and except as otherwise directed by the contracting
officer, the contractor shall:
F. Stop work under the agreement on the date and to the extent specified in the notice;
G. Place no further orders or subcontracts for materials, services or facilities except as necessary
to complete such portion of the work not terminated;
H. Assign to the District, in the manner, at the times, and to the extent directed by the contracting
officer, all of the rights, titles, and interest of the contractor under the orders and subcontracts in
which case the District has the right, at its discretion, to settle or pay any or all claims arising
out of the termination of such orders and subcontracts.
I. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the contracting officer to the extent he/she may
require, which approval or ratification shall be final for all the purposes of this clause;
J. Transfer title to the District and deliver, in the manner, at the times and to the extent as directed
by the contracting officer, any property which, if the contract had been completed, would have
been required to be furnished to the District;
K. Complete performance of such part of the work not terminated by the contracting officer; and,
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Terms and Conditions
L. Take such action as may be necessary or as the contracting officer may direct, for the
protection and preservation of the property related to this agreement that is in the possession of
the contractor and in which the District has or may acquire an interest.
37. Treatment of Assets
A. Title to all property financed or furnished by the District shall remain in the District. Title to all
property purchased by the contractor, for which the contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in the District upon delivery of such
property to the contractor. Title to other property, the cost of which is reimbursable to the
contractor under the contract, shall pass to and vest in the District upon (i) issuance for use of
such property in the performance of this contract or (ii) commencement of use of such property
in the performance of this contract or (iii) reimbursement of the cost thereof by the District in
whole or in part, whichever first occurs.
B. Any property of the District furnished to the contractor shall, unless otherwise provided herein
or approved by the District, be used only for the performance of this contract.
C. The contractor shall be responsible for any loss or damage to property of the District that
results from the negligence of the contractor or that results from the failure on the part of the
contractor to maintain and administer that property in accordance with sound management
practices.
D. If any District property is lost, destroyed or damaged, the contractor shall notify the District and
shall take all reasonable steps to protect the property from further damage.
E. The contractor shall surrender to the District all property of the District prior to settlement upon
completion, termination or cancellation of this agreement.
F. All reference to the contractor under this clause shall include contractor’s employees, agents or
subcontractors.
38. Waiver of Default
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Waiver shall not be construed to be a modification of the terms of the contract unless stated
to be such in writing, signed by the contracting officer of the District.
39. Work Performed on District Property
Contractor shall comply with the following:
A. Identification: When performing work on District property, Contractor shall be in full uniform at
all times. Uniforms must include shirt with attached Contractor company identification. All such
persons must also carry photo identification and must present it to any District personnel upon
request. If Contractor cannot produce such identification or if the identification is unacceptable
to District, District may provide at its sole discretion, District-produced identification tags to
Contractor, costs to be borne by Contractor. If Contractor does not have a specific uniform for
its employees, then Contractor shall provide identification tags as described above and/or any
other mechanism the District in its sole discretion determines is required to easily and
appropriately identify Contractors.
B. Sign-in Required: As required by schools and other District locations, each day Contractor’s
employees are present on District property, those employees must sign into the location’s main
office to receive an in-school identification/visitors tag. Contractor’s employees must display
this tag on their person at all times while on District property.
C. No Smoking: All District properties are tobacco-free zones; Contractor is prohibited from using
any tobacco product on District property.
D. No Drugs: All District properties are drug-free.
E. No Weapons or Firearms: Except as provided by statute and District policy, all District
properties are weapons- and firearms-free zones; Contractor is prohibited from possessing on
its persons or in its vehicles any weapons or firearms while on District property.
F. Unsupervised Contact with Students
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Terms and Conditions
G. This provision is required by statute. “Unsupervised contact” with students means contact that
provides the person opportunity and probability for personal communication or touch with
students when not under direct District supervision. As required by RCW 28A.400.303,
Contractor shall ensure that Contractor, any subcontractors, and their officers, employees, and
agents will have no direct, unsupervised contact with students while on District property.
Contractor will work with District to ensure compliance with this requirement. If Contractor is
unable to ensure through a security plan that none of its officers, employees, or agents or those
of its subcontractors will have direct, unsupervised contact with students in a particular
circumstance or circumstances, Contractor shall notify District before beginning any work that
could result is such contact. Contractor authorizes District to obtain information about
Contractor and its history and to conduct a criminal background check, including fingerprinting,
of any Contractor officers, employees, or agents who will have unsupervised contact with
students. Contractor shall cause its employees and/or subcontractors, if any, to authorize
District to conduct these background checks. Contractor shall pay all fees for processing the
background check. District may deduct the cost of such fees from a progress or final payment
to Contractor under this Contract, unless Contractor elects to pay such fees directly.
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ATTACHMENT B – FEES AND EXPENSES
ATTACHMENT B FEES AND EXPENSES
Tuition based on the following level of services:
Annual tuition cost of approximately $2,650 per student, pro-rated for partial year enrollment,
with variations due to specific days and times, plus possible one time fees for registration and
supplies.
Anticipated enrollment is 3 students. Total contract amount may change based on changes in
enrollment. All enrollment changes must be approved by District through the IEP process.
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City Council Agenda Item
Meeting Date: 09/11/2018
2018 Sewer Replacement Change Order
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
On August 7, 2018, the City Council approved a Change Order for $175,000 related to dewatering and
authorized an additional $250,000 in management reserve for the project.
On April 24, 2018, the City Council authorized the award of a construction contract to McCann
Construction Enterprises and a $232,000 management reserve for changes and unforeseen conditions.
Staff Recommendation
Forward the item to the September 18th City Council meeting for approval.
Narrative
The original construction plans for this project called for the new sanitary sewer pipe to be installed in
an envelope of lightweight aggregate due to the presence of peat in the underlying soil. Peat is a highly
compressible material that will settle over time if overloaded and the lightweight envelope was
intended to mitigate the compressive effect of the peat.
After installation of the first 150 feet of sewer pipe in Edmonds St, the contractor had a video performed
on the line and found that it was settling despite the proper installation of the lightweight envelope.
Further testing by the geotechnical engineer revealed that the peat in this area exhibited different
physical characteristics from the sample that was analyzed during the design phase. A lightweight
envelope will not suffice in this area so City staff, along with consulting engineers, developed the
following solution:
· Excavate and remove the peat until competent soil capable of bearing the sewer pipe is
reached.
· Backfill the trench with lean concrete to establish a foundation for the new sewer pipe.
· Install the sewer pipe and backfill
The contractor was able to install only 70 feet of new pipe using this approach because the underlying
soil beneath the peat changed as the excavation continued east in Edmonds St. The excavation depth to
reach competent soil became too deep (in excess of 20 feet) and could not be excavated with the
contractor’s equipment.
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The design team and staff have now developed a second approach to install the remaining 100 feet of
pipe replacement. The contractor will install wood piling with a support system in lieu of the lean
concrete foundation. This work is scheduled to begin the week of September 10th.
It is currently estimated that this additional effort to install the sewer pipe in Edmonds St. will cost
approximately $250,000 to $300,000. Staff will provide an update on the budget and a
recommendation to increase the management reserve at the Committee meeting.
Staff has also reduced the amount of sewer pipe replacement in Edmonds St. by substituting a cured-in-
place liner for the last 150 feet of pipe replacement. Lining this section of existing pipe is a viable
alternative, since the slope in this section is significantly steeper.
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City Council Agenda Item
Meeting Date: 09/11/2018
Business License Minimum Threshold and Definition of Engaging in Business
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
In the 2017 session, the State Legislature passed Engrossed House Bill 2005 (RCW 35.90), which required
three actions by cities with business licenses and local B&O taxes. The law:
· Requires cities with business licenses to establish a workgroup to create a model business
license with a licensing threshold by July 2018 for adoption by all business license cities by
January 1, 2019;
· Requires all cities with business license to administer their business license through the state’s
Business Licensing System (BLS) by 2022 or FileLocal by 2020; and
· Establishes a task force on local B&O tax service apportionment under RCW 35.102.130 to
report to the Legislature by October 2018.
Final model ordinance for local business licenses - minimum threshold
Cities were required to develop a model ordinance for business licensing by July 1, 2018. The ordinance
includes a mandatory definition of “engaging in business” and a minimum threshold (or occasional sale)
exemption to establish when out-of-town or transient businesses are required to be licensed. All
business license cities must adopt it by the end of the year (RCW 35.90.080).
What is in the model?
The model threshold has two pieces: a model threshold and a definition of “engaging in business.”
The model business license threshold language would:
· Apply a minimum threshold of $2,000 per year in the city for businesses that do not have a
location in the city;
· Require a license for businesses with a location in the city without regard to the threshold;
· Allow cities the option to require registration with no fee for businesses under the threshold;
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and
· Only apply to general business licenses, not regulatory licenses or local taxes.
The definition of “engaging in business” includes examples of what constitutes business activities in
cities that would subject a business to license requirements, as well as those activities that would not.
The model language is adapted from the definition that the 45 cities with local B&O taxes have already
adopted for the definition of “engaging in business” in the B&O tax model ordinance.
What are the deadlines for all cities with business licenses to adopt the model?
Cities with a business license must adopt the model by January 1, 2019. However, cities that currently
partner with the state’s Business Licensing Service (BLS) for business licensing administration have a
deadline of October 17, 2018, because they must provide BLS 75-day notice of any changes to their
business licenses (including this mandatory change).
Staff Recommendation
Discuss the proposed business license threshold exemption and definition of "engaging in business" and
direct the City Attorney to draft an ordinance enacting these code updates and approve on a future
consent agenda.
Narrative
The City of Edmonds has the choice of adopting one of two threshold options:
1. Threshold Exemption:
To the extent set forth in this section, the following persons and businesses shall be exempt
from the registration, license and/or license fee requirements as outlined in this chapter:
(1) Any person or business whose annual value of products, gross proceeds of sales, or gross
income of the business in the city is equal to or less than $2,000 (or higher threshold as
determined by city) and who does not maintain a place of business within the city shall be
exempt from the general business license requirements in this chapter. The exemption does not
apply to regulatory license requirements or activities that require a specialized permit.
2. Threshold with Fee-free License/Registration-only Option:
For purposes of the license by this chapter, any person or business whose annual value of
products, gross proceeds of sales, or gross income of the business in the city is equal to or less
than $2,000 (or higher threshold as determined by city) and who does not maintain a place of
business within the city, shall submit a business license registration to the Director or designee.
The threshold does not apply to regulatory license requirements or activities that require a
specialized permit.
[City would list this fee-free license in its business license rates section as $0 or no fee.]
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Thus far, very few cities in Washington have established a threshold exemption. The Association of
Washington Cities (AWC) conducted an informal survey of business license cities that have established
thresholds; the results are as follows:
Bothell, $12,000
Burien, $12,000
Cathlamet, $10,000
Cheney, $12,000
Entiat, $2,500
Ephrata, $5,000
Kennewick, $12,000
Kirkland, $12,000
Langley, $2,000
Tukwila, $12,000
University Place, $12,000
Walla Walla, $5,000
Wenatchee, $1,000
Staff recommends adopting a license threshold exemption amount of $12,000 because it is in keeping
with the thresholds established by cities of similar size. Staff does not recommend a fee-free
license/registration-only option because it is not interested in spending resources to track and manage
the small business enterprises with gross incomes at or below the minimum threshold amount.
Adopting a business license threshold exemption is a precursor to partnering with the State Business
Licensing System (BLS), as required by EHB 2005 (RCW 35.90). The City is tentatively scheduled to
transition from its own business license program to the State BLS in the second quarter of 2019.
Attachments:
Proposed Amendments to ECC Chapter 4.72 Business Licensing
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Chapter 4.72
BUSINESS LICENSE
Sections:
4.72.010 Definitions.
4.72.020 Business license required.
4.72.023 Repealed.
4.72.030 Procedure.
4.72.040 Fee – Terms – Penalty.
4.72.050 Ineligible activities.
4.72.055 Denial of license – Hearing.
4.72.060 Revocation or suspension.
4.72.065 Transfer or sale of business – New license required.
4.72.070 Penalty for violation.
4.72.010 Definitions.
In construing the provisions of this chapter, save when otherwise declared or clearly apparent from the
context, the following definitions shall be applied:
A. Person. The term “person” shall include one or more persons of either sex, corporations, partnerships,
associations, or other entity capable of having an action at law brought against such entity, but shall not
include employees or persons licensed pursuant to this chapter.
B. Engaging in business. The term "engaging in business" means commencing, conducting, or continuing
in business, and also the exercise of corporate or franchise powers, as well as liquidating a business
when the liquidators thereof hold themselves out to the public as conducting such business.
(1) This section sets forth examples of activities that constitute engaging in business in the
City, and establishes safe harbors for certain of those activities so that a person who meets the
criteria may engage in de minimus business activities in the City without having to pay a business
license fee. The activities listed in this section are illustrative only and are not intended to narrow
the definition of "engaging in business" in subsection (B). If an activity is not listed, whether it
constitutes engaging in business in the City shall be determined by considering all the facts and
circumstances and applicable law.
(2) Without being all inclusive, any one of the following activities conducted within the City
by a person, or its employee, agent, representative, independent contractor, broker or another
acting on its behalf constitutes engaging in business and requires a person to register and obtain
a business license.
(a) Owning, renting, leasing, maintaining, or having the right to use, or using,
tangible personal property, intangible personal property, or real property permanently or
temporarily located in the City.
(b) Owning, renting, leasing, using, or maintaining, an office, place of business, or
other establishment in the City.
(c) Soliciting sales.
(d) Making repairs or providing maintenance or service to real or tangible personal
property, including warranty work and property maintenance.
(e) Providing technical assistance or service, including quality control, product
inspections, warranty work, or similar services on or in connection with tangible personal
8.1.a
Packet Pg. 87 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
property sold by the person or on its behalf.
(f) Installing, constructing, or supervising installation or construction of, real or
tangible personal property.
(g) Soliciting, negotiating, or approving franchise, license, or other similar
agreements.
(h) Collecting current or delinquent accounts.
(I) Picking up and transporting tangible personal property, solid waste, construction
debris, or excavated materials.
(j) Providing disinfecting and pest control services, employment and labor pool
services, home nursing care, janitorial services, appraising, landscape architectural
services, security system services, surveying, and real estate services including the
listing of homes and managing real property.
(k) Rendering professional services such as those provided by accountants,
architects, attorneys, auctioneers, consultants, engineers, professional athletes, barbers,
baseball clubs and other sports organizations, chemists, consultants, psychologists,
court reporters, dentists, doctors, detectives, laboratory operators, teachers,
veterinarians.
(l) Meeting with customers or potential customers, even when no sales or orders
are solicited at the meetings.
(m) Training or recruiting agents, representatives, independent contractors, brokers
or others, domiciled or operating on a job in the City, acting on its behalf, or for
customers or potential customers.
(n) Investigating, resolving, or otherwise assisting in resolving customer complaints.
(o) In-store stocking or manipulating products or goods, sold to and owned by a
customer, regardless of where sale and delivery of the goods took place.
(p) Delivering goods in vehicles owned, rented, leased, used, or maintained by the
person or another acting on its behalf.
(3) If a person, or its employee, agent, representative, independent contractor, broker or
another acting on the person’s behalf, engages in no other activities in or with the City but the
following, it need not register and obtain a business license.
(a) Meeting with suppliers of goods and services as a customer.
(b) Meeting with government representatives in their official capacity, other than
those performing contracting or purchasing functions.
(c) Attending meetings, such as board meetings, retreats, seminars, and
conferences, or other meetings wherein the person does not provide training in
connection with tangible personal property sold by the person or on its behalf. This
provision does not apply to any board of director member or attendee engaging in
business such as a member of a board of directors who attends a board meeting.
(d) Renting tangible or intangible property as a customer when the property is not
used in the City.
(e) Attending, but not participating in a "trade show" or "multiple vendor events".
Persons participating at a trade show shall review the City's trade show or multiple
vendor event ordinances.
(f) Conducting advertising through the mail.
(g) Soliciting sales by phone from a location outside the City.
8.1.a
Packet Pg. 88 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
(4) A seller located outside the City merely delivering goods into the City by means of
common carrier is not required to register and obtain a business license, provided that it engages
in no other business activities in the City. Such activities do not include those in subsection (3).
The City expressly intends that engaging in business include any activity sufficient to establish
nexus for purposes of applying the license fee under the law and the constitutions of the United
States and the State of Washington. Nexus is presumed to continue as long as the taxpayer
benefits from the activity that constituted the original nexus generating contact or subsequent
contacts.
B. Business. The term “business” includes all services and activities engaged in with the object of pecuniary
gain, benefit or advantage to the person, or to any other person or class, directly or indirectly, whether part-
time or full-time, except those businesses or occupations which are regulated pursuant to, or for which
licenses or franchises are required by, the following chapters of the Edmonds City Code:
3.20 (Business License and Occupation Tax);
4.11 (Motor Vehicle Wreckers);
4.12 (Peddlers, Solicitors and Street Vendors);
4.20 (Liquor Licenses);
4.48 (Cabaret Dances);
4.50 (Licensing of Public Massage Parlors and Public Bathhouses);
4.56 (Sound Trucks);
4.60 (Taxicabs);
4.68 (Community Antenna Television Systems);
4.75 (Pawnbrokers);
and except nonbusiness activities carried on by a religious, charitable, benevolent, fraternal or social
organization.
C. Rental Unit. The term “rental unit” shall mean a separate room or apartment leased for human occupancy
and contained within a single structure, and shall include the operations of rooming houses, boarders within
private residences and the operation of bed and breakfast establishments.
D. Private Residence. The term “private residence” shall mean a separate, free-standing structure leased for
residential purposes and human occupancy by one “family” as defined by ECDC 21.30.010.
E. Day. The term “day” when used in this chapter shall refer to days on which the city of Edmonds City Hall is
open for business. Any day which is defined as a holiday by ordinance and any day on which City Hall has
been closed by executive order shall not constitute a “day.” [Ord. 3900 § 2, 2012; Ord. 3834 § 3, 2011; Ord.
3439 § 1, 2003; Ord. 2562, 1986; Ord. 2536 § 2, 1985; Ord. 2315 § 1, 1982].
4.72.020 Business license required.
It shall be unlawful for any person to operate, engage in or practice any business in the city of Edmonds
without first having obtained a business license from the city. If more than one business is located on a single
premises, a separate license shall be required for each separate business conducted, operated, engaged in or
practiced. [Ord. 3282 § 1, 1999; Ord. 1139 § 1, 1965].
4.72.021 Threshold Exemption.
To the extent set forth in this section, the following persons and businesses shall be exempt from the
registration, license and/or license fee requirements as outlined in this chapter:
(1) Any person or business whose annual value of products, gross proceeds of sales, or gross income of the
8.1.a
Packet Pg. 89 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
business in the city is equal to or less than $12,000 and who does not maintain a place of business within
the city shall be exempt from the general business license requirements in this chapter. The exemption
does not apply to regulatory license requirements or activities that require a specialized permit.
(2) Those businesses or occupations which are regulated pursuant to, or for which licenses or franchises are
required by, the following chapters of the Edmonds City Code:
3.20 (Business License and Occupation Tax);
4.13 (Motor Vehicle Wreckers);
4.14 (Peddlers, Solicitors and Street Vendors);
4.20 (Liquor Licenses);
4.48 (Cabaret Dances);
4.50 (Licensing of Public Massage Parlors and Public Bathhouses);
4.56 (Sound Trucks);
4.60 (Taxicabs);
4.68 (Community Antenna Television Systems);
4.75 (Pawnbrokers);
4.72.023 Registration of transient accommodations.
Repealed by Ord. 3900. [Ord. 2566 § 1, 1986].
4.72.030 Procedure.
A. Application for the business license shall be made in writing to the city clerk upon a form provided by the
city clerk, and the applicant shall at the same time deposit with the city clerk in advance the license fee herein
required. The application shall state the nature and address or addresses of the business or businesses, or
proposed business or businesses, of the applicant, and such other information as requested by the city clerk.
B. If the applicant be a partnership, the application must be made by one of the partners; if a corporation, by
one of the officers thereof; if a foreign corporation, partnership or nonresident individual, by the resident agent
or local manager of the corporation, partnership or individual.
C. The city clerk shall present all applications for licenses to the mayor. The mayor shall cause an
investigation of the application to be made by the proper city officials and shall grant or refuse to grant the
license within 15 days of the date of application. If an application is refused the reason for refusal shall be
designated on the application. The fee shall not be refunded. [Ord. 1139 § 1, 1965].
4.72.040 Fee – Terms – Penalty.
A. Commencing January 1, 1977, business licenses required to be obtained pursuant to this chapter shall be
issued on a calendar year basis and shall expire on December 31st of the year for which they are issued.
B. Fees for an annual business license issued hereunder shall be as follows:
1. The fee for an application for a new business license for any business that is not a home occupation,
as provided in ECDC 20.20.010, to be operated from any real estate within the city of Edmonds shall be
$125.00;
2. The fee for an application for a new business license for a new home occupation business, as
provided in ECDC 20.20.010, to be operated from any residential real estate within the city of Edmonds
shall be $100.00;
3. The fee for an application for a new business license for any other business conducted for, under
contract with or by providing services to any person within the city shall be $50.00; and
8.1.a
Packet Pg. 90 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
4. The fee for an application for an annual renewal of a business license shall be $50.00 for any
business operated within the city of Edmonds.
C. All businesses required to renew licenses hereunder shall obtain the same and pay all fees required on or
before January 31st of each respective year. Any business which fails to renew and pay the license fees
within said period of time shall, in addition to any other penalties provided in this chapter, be assessed a
penalty for such late application and/or payment. The penalty for late renewal and/or payment made between
February 1st and February 28th of each respective year shall be equal to 100 percent of the license fee for
said business. The penalty for late renewal and/or payment made after February 28th of each respective year
shall be equal to 200 percent of the license fee for said business.
D. Repealed by Ord. 3036. [Ord. 3976 § 1, 2014; Ord. 3710 § 1, 2008; Ord. 3282 § 2, 1999; Ord. 3084 § 1,
1996; Ord. 3036 §§ 1, 2, 1995; Ord. 2191 §§ 1, 2, 1981; Ord. 1828 § 1, 1976; Ord. 1139 § 1, 1965].
4.72.050 Ineligible activities.
Notwithstanding any provisions hereof to the contrary, a license hereunder may not be issued to any person
who uses or occupies or proposes to use or occupy any real property or otherwise conducts or proposes to
conduct any business in violation of the provisions of any ordinance of the city of Edmonds or the statutes of
the state of Washington. The granting of a business license shall in no way be construed as permission or
acquiescence in a prohibited activity or other violation of the law. [Ord. 1139 § 1, 1965].
4.72.055 Denial of license – Hearing.
In the event that a license is denied under this chapter based on the provisions of ECC 4.72.050, or for any
other lawful reason, the applicant may request a hearing. Such request shall be in writing and filed within 10
days of the date of written denial by the city of a license application. A hearing shall be scheduled within 30
days before the hearing examiner. The hearing shall proceed in the following format:
A. The applicant/appellant shall present proof of the nature of the activities which it seeks to conduct pursuant
to a business license in the city of Edmonds.
B. The city shall have the burden of establishing, by a preponderance of the evidence, that the activities are in
violation of a provision of any ordinance of the city of Edmonds, or the general statutes of the state of
Washington.
C. The applicant/appellant may then present any rebuttal testimony which it wishes to present.
The hearing examiner shall enter written findings of fact and conclusions of law. No motion for reconsideration
shall be available to either party. Appeal of the final decision shall be to the Snohomish County superior court
in accordance with the applicable laws of the state of Washington. [Ord. 3834 § 1, 2011].
4.72.060 Revocation or suspension.
The mayor or his designee may, at any time, suspend or revoke any license issued hereunder whenever the
licensee or officer or partner thereof has been convicted in any court of competent jurisdiction of violating any
statute of the United States or the state of Washington or any ordinance of the city of Edmonds upon the
business premises stated in the license or in connection with the business stated in the license; where the
business activity violates ECC 4.72.050; or where the place of business does not conform to the ordinances of
the city of Edmonds. Prior to such suspension or revocation, the permittee shall be provided an opportunity for
a hearing. The licensee shall be notified in writing by sending a written notice to the address stated on the
license of the intention of the city to revoke or suspend said license. The applicant may then appeal by filing
written notice with the city clerk within 10 days of the notice of revocation or suspension. The city clerk shall
schedule a hearing within 20 days before the hearing examiner. The licensee may appear at that time and be
8.1.a
Packet Pg. 91 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
heard in opposition to such revocation or suspension. [Ord. 3834 § 2, 2011; Ord. 1139 § 1, 1965].
4.72.065 Transfer or sale of business – New license required.
Upon the sale or transfer of any business licensed by this chapter, the license issued to the prior owner or
transferor shall automatically expire on the date of such sale or transfer and the new owner intending to
continue such business in the city of Edmonds shall apply for a new business license pursuant to the
procedures established by this chapter. [Ord. 2315 § 2, 1982].
4.72.070 Penalty for violation.
Any person, as defined herein, and the officers, directors, managing agents, or partners of any corporation,
firm, partnership or other organization or business violating or failing to comply with any provisions of this
chapter shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine in any sum not
exceeding $250.00 or by imprisonment for a period not exceeding nine months, or both, and each day of
violation shall constitute a separate offense. [Ord. 1139 § 1, 1965].
8.1.a
Packet Pg. 92 Attachment: Proposed Amendments to ECC Chapter 4.72 Business Licensing (Business License Minimum Threshold and Definition of
City Council Agenda Item
Meeting Date: 09/11/2018
Review of UB Penalty Adjustment Policy
Staff Lead: Scott James
Department: Administrative Services
Preparer: Dave Turley
Background/History
As part of our goal to update Finance-related policies and procedures we would like to review the Utility
Billing Penalty Adjustment Policy. Enclosed is the current City Policy.
Staff Recommendation
Narrative
Attachments:
Penalty Adjustment Policy
8.2
Packet Pg. 93
1
Penalty Adjustments on Utility Billing Accounts
If a customer has been assessed a $25 penalty due to non-payment of a utility bill, the City may
allow one penalty adjustment every three years.
In order to qualify for a penalty adjustment, the account must not be past due by more than the
amount of current charges on a single billing statement. Additionally, an adjustment must be
requested 45 days from the date the penalty was assessed; in order for it to be considered.
Adjustments will be initiated by the Utility Billing Specialist and approved by the Utility
Accountant.
Adjustments exceeding $100.00 require the approval of the Finance Director.
CITY OF EDMONDS
PENALTY ADJUSTMENT POLICY
Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008
Originating Department: Finance Division
Approved By: Scott James, Director, Finance & Information Services
8.2.a
Packet Pg. 94 Attachment: Penalty Adjustment Policy (Review of Utility Billing Penalty Adjustment Policy)
City Council Agenda Item
Meeting Date: 09/11/2018
July 2018 Monthly Financial Report (15 min.)
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Review and move to full council on consent
Narrative
July 2018 Monthly Financial Report
Attachments:
July 2018 Monthly Financial Report
8.3
Packet Pg. 95
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
JULY 2018
8.3.a
Packet Pg. 96 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
1
Page 1 of 1
Fund
No.Title
2018 Amended
Budget
7/31/2017
Revenues
7/31/2018
Revenues
Amount
Remaining % Received
001 GENERAL FUND 39,484,055$ 22,295,216$ 23,448,404$ 16,035,651$ 59%
009 LEOFF-MEDICAL INS. RESERVE 285,650 143,839 143,012 142,638 50%
011 RISK MANAGEMENT FUND 19,180 12,034 14,582 4,598 76%
012 CONTINGENCY RESERVE FUND 64,750 48,343 87,694 (22,944) 135%
014 HISTORIC PRESERVATION GIFT FUND 5,170 101 2,632 2,538 51%
016 BUILDING MAINTENANCE - 281,647 - - 0%
017 MARSH RESTORATION & PRESERVATION FUND 300,000 - 306,850 (6,850) 102%
018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 - 250,000 - 100%
019 EDMONDS OPIOID RESPONSE FUND 250,000 - 250,000 - 100%
104 DRUG ENFORCEMENT FUND 130,560 31,368 41,918 88,642 32%
111 STREET FUND 1,784,270 1,220,093 897,876 886,394 50%
112 COMBINED STREET CONST/IMPROVE 1 3,634,203 1,345,022 2,115,324 1,518,879 58%
117 MUNICIPAL ARTS ACQUIS. FUND 146,200 31,439 33,354 112,846 23%
118 MEMORIAL STREET TREE 400 240 293 107 73%
120 HOTEL/MOTEL TAX REVENUE FUND 87,960 42,443 43,330 44,630 49%
121 EMPLOYEE PARKING PERMIT FUND 25,640 12,937 12,643 12,997 49%
122 YOUTH SCHOLARSHIP FUND 850 578 333 517 39%
123 TOURISM PROMOTIONAL FUND/ARTS 30,520 14,846 20,451 10,069 67%
125 REAL ESTATE EXCISE TAX 2 2 1,446,880 856,363 1,102,128 344,752 76%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2 1,448,300 858,403 1,109,434 338,866 77%
127 GIFTS CATALOG FUND 53,810 28,346 50,822 2,988 94%
129 SPECIAL PROJECTS FUND - 514 - - 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 143,214 119,199 60,971 66%
136 PARKS TRUST FUND 3,150 2,037 2,519 631 80%
137 CEMETERY MAINTENANCE TRUST FD 33,360 25,652 25,733 7,627 77%
138 SISTER CITY COMMISSION 10,170 2,200 5,145 5,025 51%
140 BUSINESS IMPROVEMENT DISTRICT - 60,188 65,314 (65,314) 0%
211 L.I.D. FUND CONTROL 14,400 - - 14,400 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 64,938 59,284 649,416 8%
332 PARKS CAPITAL CONSTRUCTION FUND 1,621,977 274,237 686,400 935,577 42%
411 COMBINED UTILITY OPERATION - 92,250 83,748 (83,748) 0%
421 WATER UTILITY FUND 3 9,660,690 4,589,813 5,109,824 4,550,866 53%
422 STORM UTILITY FUND 3 5,317,996 2,378,708 2,692,134 2,625,862 51%
423 SEWER/WWTP UTILITY FUND 11,917,843 8,035,682 6,600,948 5,316,895 55%
424 BOND RESERVE FUND 1,991,530 654,346 640,746 1,350,784 32%
511 EQUIPMENT RENTAL FUND 1,624,640 1,125,143 1,007,428 617,212 62%
512 TECHNOLOGY RENTAL FUND 1,268,390 573,817 742,954 525,436 59%
617 FIREMEN'S PENSION FUND 69,690 60,495 49,251 20,439 71%
83,871,104$ 45,306,492$ 47,821,704$ 36,049,400$ 57%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
3 Differences primarily due to a 9% increase in water, and 10% increase in storm base rates in 2018.
1 Differences primarily due to prior year Grant Billings.
2 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Tax in March 2018 from the State.
8.3.a
Packet Pg. 97 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
2
Page 1 of 1
Fund
No.Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 44,253,738$ 22,850,406$ 23,760,976$ 20,492,762$ 54%
009 LEOFF-MEDICAL INS. RESERVE 294,270 168,837 228,528 65,742 78%
011 RISK MANAGEMENT FUND - 80,601 - - 0%
012 CONTINGENCY RESERVE FUND 49,584 - 49,584 - 100%
014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0%
016 BUILDING MAINTENANCE - 158,113 - - 0%
104 DRUG ENFORCEMENT FUND 103,252 16,801 52,464 50,788 51%
111 STREET FUND 1,856,507 976,880 1,013,835 842,672 55%
112 COMBINED STREET CONST/IMPROVE 3,747,838 2,552,559 1,972,294 1,775,544 53%
117 MUNICIPAL ARTS ACQUIS. FUND 183,892 23,277 27,624 156,268 15%
120 HOTEL/MOTEL TAX REVENUE FUND 90,550 41,123 27,001 63,549 30%
121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 0%
122 YOUTH SCHOLARSHIP FUND 1,000 587 1,082 (82) 108%
123 TOURISM PROMOTIONAL FUND/ARTS 29,700 14,275 9,059 20,641 31%
125 REAL ESTATE EXCISE TAX 2 2,733,000 539,739 541,168 2,191,832 20%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,435,147 61,549 349,967 2,085,180 14%
127 GIFTS CATALOG FUND 70,900 28,309 15,571 55,329 22%
130 CEMETERY MAINTENANCE/IMPROVEMT 213,509 93,703 115,934 97,575 54%
138 SISTER CITY COMMISSION 10,500 2,366 385 10,115 4%
140 BUSINESS IMPROVEMENT DISTRICT 4 - 37,108 53,385 (53,385) 0%
211 L.I.D. FUND CONTROL 16,450 16,450 - 16,450 0%
231 2012 LT GO DEBT SERVICE FUND 708,700 64,938 59,284 649,416 8%
332 PARKS CAPITAL CONSTRUCTION FUND 2,346,881 528,255 259,236 2,087,645 11%
421 WATER UTILITY FUND 13,434,675 4,046,515 5,557,256 7,877,419 41%
422 STORM UTILITY FUND 6,953,660 1,958,607 1,960,428 4,993,232 28%
423 SEWER/WWTP UTILITY FUND 14,166,002 7,414,935 4,987,672 9,178,330 35%
424 BOND RESERVE FUND 1,991,520 654,342 640,742 1,350,778 32%
511 EQUIPMENT RENTAL FUND 1,662,265 1,204,323 763,093 899,172 46%
512 TECHNOLOGY RENTAL FUND 1,335,413 428,076 663,312 672,101 50%
617 FIREMEN'S PENSION FUND 75,218 40,046 44,788 30,430 60%
98,796,451$ 44,002,719$ 43,154,666$ 55,641,785$ 44%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
4 Business Improvement District is not included in the City Budget; activity is here for reporting purposes only.
8.3.a
Packet Pg. 98 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
3
Page 1 of 3
Title
2018 Amended
Budget
7/31/2017
Revenues
7/31/2018
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 5 10,367,860$ 5,524,667$ 5,619,986$ 4,747,874$ 54%
EMS PROPERTY TAX 4,027,540 2,135,876 2,153,931 1,873,609 53%
VOTED PROPERTY TAX 2,500 13,672 3,327 (827) 133%
LOCAL RETAIL SALES/USE TAX 6 7,275,000 4,140,510 4,614,605 2,660,395 63%
NATURAL GAS USE TAX 7,140 6,640 2,652 4,488 37%
1/10 SALES TAX LOCAL CRIM JUST 730,000 397,036 429,758 300,242 59%
ELECTRIC UTILITY TAX 1,611,600 1,107,717 1,098,482 513,118 68%
GAS UTILITY TAX 620,200 504,267 442,776 177,424 71%
SOLID WASTE UTILITY TAX 321,600 191,020 206,476 115,124 64%
WATER UTILITY TAX 1,201,100 644,826 654,072 547,028 54%
SEWER UTILITY TAX 769,800 406,752 453,564 316,236 59%
STORMWATER UTILITY TAX 406,200 207,762 228,581 177,619 56%
T.V. CABLE UTILITY TAX 867,200 505,243 475,562 391,638 55%
TELEPHONE UTILITY TAX 1,093,200 650,709 592,511 500,689 54%
PULLTABS TAX 56,600 40,587 39,163 17,437 69%
AMUSEMENT GAMES 40 - - 40 0%
LEASEHOLD EXCISE TAX 263,600 128,490 135,493 128,107 51%
29,621,180 16,605,774 17,150,939 12,470,241 58%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 250 150 155 95 62%
POLICE - FINGERPRINTING 300 468 550 (250) 183%
PROF AND OCC LICENSE-TAXI 330 - - 330 0%
AMUSEMENTS 6,330 6,325 5,950 380 94%
VENDING MACHINE/CONCESSION 50,000 27,385 4,390 45,610 9%
FRANCHISE AGREEMENT-COMCAST 721,000 544,624 513,468 207,532 71%
FRANCHISE FEE-EDUCATION/GOVERNMENT 42,600 24,659 24,377 18,223 57%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 105,500 54,268 54,471 51,029 52%
FRANCHISE AGREEMENT-BLACKROCK 18,600 7,511 7,220 11,380 39%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 263,800 148,736 244,463 19,337 93%
GENERAL BUSINESS LICENSE 121,600 64,012 74,525 47,075 61%
DEV SERV PERMIT SURCHARGE 64,940 43,507 47,855 17,085 74%
NON-RESIDENT BUS LICENSE 69,000 45,750 43,650 25,350 63%
RIGHT OF WAY FRANCHISE FEE 12,000 13,880 52,816 (40,816) 440%BUILDING STRUCTURE PERMITS 715,600 529,482 420,566 295,034 59%
ANIMAL LICENSES 24,500 12,075 11,014 13,486 45%
STREET AND CURB PERMIT 40,000 23,256 36,021 3,979 90%
OTR NON-BUS LIC/PERMITS 14,500 10,241 13,575 925 94%
2,270,850 1,556,328 1,555,067 715,783 68%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 7,930 5,949 4,535 3,395 57%
TARGET ZERO TEAMS GRANT 4,000 1,030 2,334 1,666 58%
HIGH VISIBILITY ENFORCEMENT 7,100 4,767 5,120 1,980 72%
DOCKSIDE DRILLS GRANT REIMBURSE - 1,399 1,455 (1,455) 0%
DEPT OF NATURAL RESOURCES - - 17,347 (17,347) 0%
WA STATE TRAFFIC COMM GRANT - - 3,623 (3,623) 0%
STATE GRANTS - BUDGET ONLY 18,000 - - 18,000 0%
WATERFRONT ANALYSIS GRANT - 10,000 - - 0%
PUD PRIVILEDGE TAX 198,000 - - 198,000 0%
MVET/SPECIAL DISTRIBUTION 12,790 8,612 8,906 3,884 70%
TRIAL COURT IMPROVEMENT 16,716 8,358 12,400 4,316 74%
AOC PRO-TEM JUDGE REIMBURSEMENT - - 705 (705) 0%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 43,700 31,283 32,213 11,487 74%
MARIJUANA ENFORCEMENT - - - 0%
MARIJUANA EXCISE TAX DISTRIBUTION 23,700 - 44,380 (20,680) 187%
DUI - CITIES 3,000 4,660 4,575 (1,575) 152%
LIQUOR EXCISE TAX 203,000 143,816 152,009 50,991 75%
LIQUOR BOARD PROFITS 350,600 172,712 170,954 179,646 49%
MISCELLANEOUS INTERLOCAL REVENUE 2,500 - - 2,500 0%
INTERLOCAL GRANTS - 35,000 25,000 (25,000) 0%
VERDANT INTERLOCAL GRANTS 2,000 2,000 5,810 (3,810) 291%
FIRST RESPONDERS FLEX FUND - - 1,737 (1,737) 0%
POLICE TRAINING CLASSES - 300 - - 0%
DISCOVERY PROGRAMS TECHNOLOGY ACQ.- - 2,190 (2,190) 0%
893,036 429,885 495,294 397,742 55%
REVENUES - GENERAL FUNDCITY OF EDMONDS
6 2018 Local Retail Sales/Use Tax revenues are $474,095 higher than 2017 revenues. Please also see pages pages 18 & 19.
5 2018 Real Personal/Property Tax Revenues are $95,319 higher than 2017 revenues.
8.3.a
Packet Pg. 99 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
4
Page 2 of 3
Title
2018 Amended
Budget
7/31/2017
Revenues
7/31/2018
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMENTS 2,500 2,603 3,654 (1,154) 146%
ATM SURCHARGE FEES 400 222 248 152 62%
CREDIT CARD FEES 10,000 5,894 7,439 2,561 74%
MUNICIPAL COURT CIVIL FILINGS - - 22 (22) 0%
COURT RECORD SERVICES - 100 69 (69) 0%
D/M COURT REC SER 400 199 110 290 28%
WARRANT PREPARATION FEE - - 3,072 (3,072) 0%
IT TIME PAY FEE - - 659 (659) 0%
MUNIC.-DIST. COURT CURR EXPEN 300 173 66 234 22%
SALE MAPS & BOOKS 100 23 14 86 14%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0%
BID SUPPLIES REIMBURSEMENT 600 - - 600 0%
PHOTOCOPIES 1,000 598 322 678 32%
POLICE DISCLOSURE REQUESTS 4,000 1,944 69 3,931 2%
ENGINEERING FEES AND CHARGES 200,000 272,623 147,801 52,199 74%
ELECTION CANDIDATE FILING FEES - - 1,486 (1,486) 0%
SNO-ISLE 78,000 60,131 70,350 7,650 90%
PASSPORTS AND NATURALIZATION FEES 23,000 15,600 14,310 8,690 62%
POLICE SERVICES SPECIAL EVENTS 30,000 13,703 16,536 13,464 55%
CAMPUS SAFETY-EDM. SCH. DIST.66,280 3,161 2,608 63,672 4%
WOODWAY-LAW PROTECTION 60,000 50,261 24,488 35,512 41%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DUI EMERGENCY FIRE SERVICES 100 - - 100 0%
FIRE PROTECTION & EMS FOR DUI - 53 - - 0%
FIRE DISTRICT #1 STATION BILLINGS 50,000 42,179 42,516 7,484 85%
LEGAL SERVICES - - 579 (579) 0%
ADULT PROBATION SERVICE CHARGE 48,600 27,836 34,327 14,273 71%
ELECTRIC MONITORING - - 100 (100) 0%
BOOKING FEES 3,000 1,699 1,011 1,990 34%
FIRE CONSTRUCTION INSPECTION FEES 15,560 10,157 9,385 6,175 60%
EMERGENCY SERVICE FEES 4,500 2,451 1,605 2,895 36%
EMS TRANSPORT USER FEE 826,000 423,461 503,256 322,744 61%
FLEX FUEL PAYMENTS FROM STATIONS 2,500 1,482 1,968 532 79%
ANIMAL CONTROL SHELTER 250 50 15 235 6%
ZONING/SUBDIVISION FEE 80,250 64,143 99,857 (19,607) 124%
PLAN CHECKING FEES 443,000 255,144 216,217 226,783 49%
FIRE PLAN CHECK FEES 8,000 5,325 5,265 2,735 66%
PLANNING 1% INSPECTION FEE 1,600 633 420 1,180 26%
S.E.P.A. REVIEW 5,000 6,700 6,030 (1,030) 121%
CRITICAL AREA STUDY 14,000 9,890 11,500 2,500 82%
DV COORDINATOR SERVICES 11,460 6,684 7,285 4,175 64%
GYM AND WEIGHTROOM FEES 12,000 8,254 7,886 4,114 66%
LOCKER FEES - 15 - - 0%
PROGRAM FEES 910,100 564,331 558,175 351,925 61%
TAXABLE RECREATION ACTIVITIES 1,300 1,008 264 1,036 20%
WINTER MARKET REGISTRATION FEES 5,000 150 1,190 3,810 24%
BIRD FEST REGISTRATION FEES 1,250 - - 1,250 0%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 2,043,950 1,229,931 1,333,447 710,503 65%
4,990,600 3,088,809 3,135,619 1,854,981 63%
CITY OF EDMONDS
REVENUES - GENERAL FUND
8.3.a
Packet Pg. 100 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
5
Page 3 of 3
Title
2018 Amended
Budget
7/31/2017
Revenues
7/31/2018
Revenues
Amount
Remaining % Received
FINES AND PENALTIES:
PROOF OF VEHICLE INS PENALTY 5,000 2,930 4,341 659 87%
TRAFFIC INFRACTION PENALTIES 215,000 125,656 166,983 48,017 78%
NC TRAFFIC INFRACTION 34,000 20,763 19,498 14,502 57%
CRT COST FEE CODE LEG ASSESSMENT (LGA)20,700 12,017 21,141 (441) 102%
NON-TRAFFIC INFRACTION PENALTIES 400 400 3,400 (3,000) 850%
OTHER INFRACTIONS '04 3,400 1,812 594 2,806 17%
PARKING INFRACTION PENALTIES 48,000 26,084 95,380 (47,380) 199%
PARK/INDDISZONE 2,600 1,339 585 2,015 22%
DWI PENALTIES 6,000 3,463 3,976 2,024 66%
DUI - DP ACCT 2,000 1,146 493 1,507 25%
CRIM CNV FEE DUI 200 108 79 121 39%
DUI - DP FEE - - 1,128 (1,128) 0%
OTHER CRIMINAL TRAF MISDEM PEN 135 155 96 39 71%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 21,699 19,397 16,603 54%
CRIMINAL CONVICTION FEE CT 2,600 1,591 2,202 398 85%
CRIM CONV FEE CT 1,600 1,016 695 905 43%
OTHER NON-TRAF MISDEMEANOR PEN 100 32 29 71 29%
OTHER NON TRAFFIC MISD. 8/03 9,300 6,073 8,093 1,207 87%
COURT DV PENALTY ASSESSMENT 600 407 387 213 65%
CRIMINAL CONVICTION FEE CN 1,100 718 1,006 94 91%
CRIM CONV FEE CN 500 239 289 211 58%
CRIMINAL COSTS-RECOUPMENTS - 5,970 - - 0%
PUBLIC DEFENSE RECOUPMENT 18,500 10,365 11,949 6,551 65%
CREDIT CARD FEE 6,000 5,138 6,964 (964) 116%
COURT COST RECOUPMENT 5,000 - 3,887 1,113 78%
COURT INTERPRETER COSTS - 239 - - 0%
BUS. LICENSE PERMIT PENALTY 11,000 9,130 10,260 740 93%
MISC FINES AND PENALTIES 2,000 1,440 265 1,735 13%
431,735 259,930 383,118 48,617 89%
MISCELLANEOUS:
INVESTMENT INTEREST 156,840 87,014 102,445 54,395 65%
INTEREST ON COUNTY TAXES 7,130 6,036 10,362 (3,232) 145%
INTEREST - COURT COLLECTIONS 6,500 4,279 5,310 1,190 82%
PARKING 15,600 10,381 4,062 11,538 26%
SPACE/FACILITIES RENTALS 147,000 79,886 82,080 64,920 56%
BRACKET ROOM RENTAL 5,000 3,200 1,300 3,700 26%
LEASES LONG-TERM 185,000 106,721 109,913 75,087 59%
OTHER RENTS & USE CHARGES 2,400 1,800 - 2,400 0%
DONATION/CONTRIBUTION - - 1,281 (1,281) 0%
PARKS DONATIONS 4,350 3,650 3,380 970 78%
BIRD FEST CONTRIBUTIONS 1,500 890 1,340 160 89%
FIRST RESPONDERS - PRIVATE SOURCE - - 28,000 (28,000) 0%
VOLUNTEER PICNIC CONTRIBUTIONS 1,000 - - 1,000 0%
POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0%
SALE OF JUNK/SALVAGE 300 4,841 58 242 19%
SALES OF UNCLAIM PROPERTY 3,000 1,624 1,613 1,387 54%
CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0%
OTHER JUDGEMENT/SETTLEMENT 2,000 7 - 2,000 0%
POLICE JUDGMENTS/RESTITUTION 200 86 50 150 25%
CASHIER'S OVERAGES/SHORTAGES - 132 (82) 82 0%
OTHER MISC REVENUES 7 652,000 5,477 308,612 343,388 47%
SMALL OVERPAYMENT 30 19 57 (27) 188%
NSF FEES - PARKS & REC 120 - - 120 0%
NSF FEES - MUNICIPAL COURT 300 284 236 64 79%
NSF FEES - POLICE - 60 30 (30) 0%
US BANK REBATE 7,500 4,659 5,585 1,915 74%1,200,770 321,047 665,633 535,137 55%
TRANSFERS-IN:
INSURANCE RECOVERIES - 7,143 - - 0%
INTERFUND TRANSFER FROM FUND 012 49,584 - 49,584 - 100%
TRANSFER FROM FUND 127 26,300 26,300 13,150 13,150 50%
75,884 33,443 62,734 13,150 83%
TOTAL GENERAL FUND REVENUE 39,484,055$ 22,295,216$ 23,448,404$ 16,035,651$ 59%
CITY OF EDMONDS
7 $650,000 of this represents a short-term loan to the ECA for a roof/equipment project.
REVENUES - GENERAL FUND
8.3.a
Packet Pg. 101 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
6
Page 1 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 15,510,346$ 8,128,574$ 8,456,624$ 7,053,722$ 55%
OVERTIME 493,580 292,305 393,641 99,939 80%
HOLIDAY BUY BACK 243,389 4,413 4,268 239,121 2%
BENEFITS 6,171,380 3,165,918 3,292,939 2,878,441 53%
UNIFORMS 88,785 37,756 53,536 35,249 60%
SUPPLIES 368,580 195,696 222,354 146,226 60%
SMALL EQUIPMENT 56,160 35,576 46,739 9,421 83%
PROFESSIONAL SERVICES 3,911,435 1,360,077 1,418,553 2,492,882 36%
COMMUNICATIONS 166,585 80,347 83,335 83,250 50%
TRAVEL 55,330 29,927 27,484 27,846 50%
EXCISE TAXES 6,500 - 1,938 4,562 30%
ADVERTISING - 2,690 - - 0%
RENTAL/LEASE 1,988,447 992,694 1,153,088 835,359 58%
INSURANCE 624,530 616,495 437,253 187,277 70%
UTILITIES 457,800 271,689 283,225 174,575 62%
REPAIRS & MAINTENANCE 590,713 163,889 163,028 427,685 28%
MISCELLANEOUS 517,497 167,394 213,370 304,127 41%
INTERGOVERNMENTAL SERVICES 9,857,590 6,775,438 6,231,607 3,625,983 63%
INTERGOVERNMENTAL PAYMENTS 8 695,000 - 403,135 291,865 58%
INTERFUND SUBSIDIES 1,863,370 482,130 779,625 1,083,745 42%
LAND 200,000 - 4,500 195,500 2%
BUILDINGS 60,000 - - 60,000 0%
MACHINERY/EQUIPMENT 128,721 33,408 80,159 48,562 62%
GENERAL OBLIGATION BOND PRINCIPAL 176,340 - - 176,340 0%
OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 21,160 13,990 10,576 10,584 50%
44,253,738$ 22,850,406$ 23,760,976$ 20,492,762$ 54%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 184,000$ 105,158$ 103,623$ 80,377$ 56%
PENSION AND DISABILITY PAYMENTS 102,990 63,279 124,506 (21,516) 121%
PROFESSIONAL SERVICES 7,000 - - 7,000 0%
MISCELLANEOUS 280 400 400 (120) 143%294,270$ 168,837$ 228,528$ 65,742$ 78%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS -$ 80,601$ -$ -$ 0%-$ 80,601$ -$ -$ 0%
CONTINGENCY RESERVE FUND (012)
INTERFUND SUBSIDIES 49,584$ -$ 49,584$ -$ 100%49,584$ -$ 49,584$ -$ 100%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 200 - - 200 0%
MISCELLANEOUS 5,100 - - 5,100 0%
5,400$ -$ -$ 5,400$ 0%
BUILDING MAINTENANCE SUBFUND (016)
PROFESSIONAL SERVICES -$ 29,480$ -$ -$ 0%
REPAIR & MAINTENANCE - 64,564 - - 0%
CONSTRUCTION PROJECTS 64,069 - - 0%
-$ 158,113$ -$ -$ 0%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000$ 1,023$ -$ 3,000$ 0%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,230 739 - 2,230 0%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 5,000 - 20,000 0%
INTERGOVERNMENTAL SERVICES 72,222 10,038 52,464 19,758 73%103,252$ 16,801$ 52,464$ 50,788$ 51%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
8 $650,000 of this represents a short-term loan to the ECA for a roof/equipment project.
8.3.a
Packet Pg. 102 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
7
Page 2 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 551,495$ 316,322$ 286,013$ 265,482$ 52%
OVERTIME 24,400 15,848 13,671 10,729 56%
BENEFITS 286,892 159,567 143,208 143,684 50%
UNIFORMS 6,000 3,711 3,136 2,864 52%
SUPPLIES 310,000 96,650 130,312 179,688 42%
SMALL EQUIPMENT 20,000 1,223 375 19,625 2%
PROFESSIONAL SERVICES 16,050 8,729 8,128 7,922 51%
COMMUNICATIONS 4,500 4,377 3,835 665 85%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 187,150 106,630 110,334 76,816 59%
INSURANCE 113,230 110,508 156,645 (43,415) 138%
UTILITIES 273,170 136,556 142,568 130,602 52%
REPAIRS & MAINTENANCE 45,000 11,974 13,884 31,116 31%
MISCELLANEOUS 8,000 2,595 829 7,171 10%
INTERGOVERNMENTAL SERVICES 5,000 1,836 575 4,425 11%
GENERAL OBLIGATION BOND PRINCIPAL 3,970 - - 3,970 0%
INTEREST 650 354 322 328 50%
1,856,507$ 976,880$ 1,013,835$ 842,672$ 55%
COMBINED STREET CONST/IMPROVE (112)
SALARIES AND WAGES -$ -$ 12,035$ (12,035)$ 0%
BENEFITS - - 8,231 (8,231) 0%
SMALL EQUIPMENT - 2,056 - - 0%
PROFESSIONAL SERVICES 353,118 613,107 185,886 167,232 53%
REPAIRS & MAINTENANCE 300,000 34,602 - 300,000 0%
INTERFUND SUBSIDIES 47,910 40,711 40,515 7,395 85%
LAND 25,000 - - 25,000 0%
MACHINERY/EQUIPMENT - 8,166 - - 0%
CONSTRUCTION PROJECTS 2,946,900 1,778,680 1,650,752 1,296,148 56%
INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100%
INTEREST 2,690 3,035 2,674 16 99%
3,747,838$ 2,552,559$ 1,972,294$ 1,775,544$ 53%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,900$ 617$ 112$ 4,788$ 2%
SMALL EQUIPMENT 1,700 762 - 1,700 0%
PROFESSIONAL SERVICES 168,312 18,792 24,886 143,426 15%
TRAVEL 80 11 9 71 11%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,600 3,095 2,617 3,983 40%
183,892$ 23,277$ 27,624$ 156,268$ 15%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 86,300$ 39,123$ 25,001$ 61,299$ 29%
MISCELLANEOUS 250 - - 250 0%
INTERFUND SUBSIDIES 4,000 2,000 2,000 2,000 50%
90,550$ 41,123$ 27,001$ 63,549$ 30%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,790$ -$ -$ 1,790$ 0%
PROFESSIONAL SERVICES 25,090 - - 25,090 0%
26,880$ -$ -$ 26,880$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 1,000$ 587$ 1,082$ (82)$ 108%
1,000$ 587$ 1,082$ (82)$ 108%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES 28,200$ 12,901$ 7,595$ 20,605$ 27%
MISCELLANEOUS 1,500 1,374 1,464 36 98%
29,700$ 14,275$ 9,059$ 20,641$ 31%
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 21,000$ 48,567$ 17,082$ 3,918$ 81%
PROFESSIONAL SERVICES 65,040 72,803 46,378 18,662 71%
UTILITIES - 1,649 - - 0%
REPAIRS & MAINTENANCE 600,000 - 23,121 576,879 4%
BUILDINGS 150,000 - - 150,000 0%
CONSTRUCTION PROJECTS 1,896,960 416,720 454,586 1,442,374 24%
2,733,000$ 539,739$ 541,168$ 2,191,832$ 20%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.3.a
Packet Pg. 103 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
8
Page 3 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
PROFESSIONAL SERVICES 160,555$ 123$ 69,033$ 91,522$ 43%
REPAIRS & MAINTENANCE 1,031,762 - - 1,031,762 0%
INTERFUND SUBSIDIES 135,130 16,163 15,063 120,068 11%
LAND - 43,201 - - 0%
MISCELLANEOUS - - 216,720 (216,720) 0%
CONSTRUCTION PROJECTS 1,080,850 - 47,278 1,033,572 4%
GENERAL OBLIGATION BONDS 23,100 - - 23,100 0%
INTEREST 3,750 2,062 1,873 1,877 50%
2,435,147$ 61,549$ 349,967$ 2,085,180$ 14%
GIFTS CATALOG FUND (127)
SUPPLIES 37,500$ 2,009$ 2,267$ 35,233$ 6%
PROFESSIONAL SERVICES 6,500 - - 6,500 0%
MISCELLANEOUS 600 - 154 446 26%
INTERFUND SUBSIDIES 26,300 26,300 13,150 13,150 50%
70,900$ 28,309$ 15,571$ 55,329$ 22%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 91,711$ 43,574$ 49,515$ 42,196$ 54%
OVERTIME 3,500 2,774 1,960 1,540 56%
BENEFITS 38,253 20,493 20,889 17,364 55%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 22,995 1,044 15,096 7,899 66%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 6,621 14,393 5,607 72%
PROFESSIONAL SERVICES 4,200 5,287 1,406 2,794 33%
COMMUNICATIONS 1,410 786 908 502 64%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 11,640 6,294 6,790 4,850 58%
UTILITIES 3,800 2,311 2,783 1,017 73%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 14,000 4,519 2,193 11,807 16%
213,509$ 93,703$ 115,934$ 97,575$ 54%
SISTER CITY COMMISSION (138)
SUPPLIES 1,500$ 202$ 27$ 1,473$ 2%
TRAVEL 4,500 1,979 - 4,500 0%
MISCELLANEOUS 4,500 185 357 4,143 8%
10,500$ 2,366$ 385$ 10,115$ 4%
BUSINESS IMPROVEMENT DISTRICT FUND (140)
SUPPLIES -$ 842$ 6,892$ (6,892)$ 0%
PROFESSIONAL SERVICES - 35,131 42,477 (42,477) 0%
MISCELLANEOUS - 1,136 4,016 (4,016) 0%
-$ 37,108$ 53,385$ (53,385)$ 0%
LID FUND CONTROL (211)
INTERFUND SUBSIDIES 16,450$ 16,450$ -$ 16,450$ 0%
16,450$ 16,450$ -$ 16,450$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 589,630$ -$ -$ 589,630$ 0%
INTEREST 118,580 64,938 59,284 59,296 50%
OTHER INTEREST & DEBT SERVICE COSTS 490 - - 490 0%
708,700$ 64,938$ 59,284$ 649,416$ 8%
PARKS CONSTRUCTION FUND (332)
PROFESSIONAL SERVICES 7,160$ 97,848$ 7,576$ (416)$ 106%
INTERFUND SUBSIDIES 200,000 - 200,000 - 100%
CONSTRUCTION PROJECTS 2,139,721 430,407 51,660 2,088,061 2%
2,346,881$ 528,255$ 259,236$ 2,087,645$ 11%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.3.a
Packet Pg. 104 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
9
Page 4 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
WATER FUND (421)
SALARIES AND WAGES 828,440$ 439,013$ 421,601$ 406,839$ 51%
OVERTIME 24,000 12,232 11,486 12,514 48%
BENEFITS 392,984 209,792 200,654 192,330 51%
UNIFORMS 4,000 4,727 2,703 1,297 68%
SUPPLIES 220,000 91,351 98,328 121,672 45%
FUEL CONSUMED - - 70 (70) 0%
WATER PURCHASED FOR RESALE 1,800,000 817,474 921,165 878,835 51%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 122,974 60,675 109,325 36%
SMALL EQUIPMENT 11,000 2,074 2,094 8,906 19%
PROFESSIONAL SERVICES 836,294 772,373 380,478 455,816 45%
COMMUNICATIONS 30,000 17,919 15,164 14,836 51%
TRAVEL 200 - - 200 0%
EXCISE TAXES 400,000 209,565 230,632 169,368 58%
RENTAL/LEASE 144,907 83,554 83,229 61,678 57%
INSURANCE 56,050 58,214 56,738 (688) 101%
UTILITIES 35,000 14,486 14,333 20,667 41%
REPAIRS & MAINTENANCE 239,500 20,843 16,406 223,094 7%
MISCELLANEOUS 84,785 47,985 61,135 23,650 72%
INTERGOVERNMENTAL SERVICES 30,000 23,197 24,623 5,377 82%
INTERFUND TAXES 1,209,700 644,826 654,072 555,628 54%
INTERFUND SUBSIDIES 644,620 215,315 211,087 433,533 33%
MACHINERY/EQUIPMENT 15,000 - - 15,000 0%
CONSTRUCTION PROJECTS 5,648,935 89,085 1,946,250 3,702,685 34%
GENERAL OBLIGATION BONDS 2,670 - - 2,670 0%
REVENUE BONDS 344,650 - - 344,650 0%
INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100%
INTEREST 236,100 123,678 118,495 117,605 50%
13,434,675$ 4,046,515$ 5,557,256$ 7,877,419$ 41%
STORM FUND (422)
SALARIES AND WAGES 677,138$ 369,156$ 374,809$ 302,329$ 55%
OVERTIME 6,000 7,867 6,607 (607) 110%
BENEFITS 356,297 177,738 190,857 165,440 54%
UNIFORMS 6,500 4,364 4,821 1,679 74%
SUPPLIES 46,000 23,618 18,816 27,184 41%
SMALL EQUIPMENT 4,000 5,880 74 3,926 2%
PROFESSIONAL SERVICES 686,923 549,768 357,513 329,410 52%
COMMUNICATIONS 3,200 3,259 2,443 757 76%
TRAVEL 4,300 - 840 3,460 20%
EXCISE TAXES 55,000 33,385 36,833 18,167 67%
RENTAL/LEASE 250,767 151,611 144,042 106,725 57%
INSURANCE 71,540 72,028 178,798 (107,258) 250%
UTILITES 10,500 6,173 6,095 4,405 58%
REPAIR & MAINTENANCE 15,000 13,729 9,703 5,297 65%
MISCELLANEOUS 88,500 48,806 59,022 29,478 67%
INTERGOVERNMENTAL SERVICES 150,000 61,135 75,326 74,674 50%
INTERFUND TAXES AND OPERATING ASSESSMENT 406,100 207,762 228,581 177,519 56%
INTERFUND SUBSIDIES 298,500 84,737 83,159 215,341 28%
MACHINERY/EQUIPMENT 315,000 - - 315,000 0%
CONSTRUCTION PROJECTS 3,074,815 36,649 84,563 2,990,252 3%
GENERAL OBLIGATION BONDS 97,320 - - 97,320 0%
REVENUE BONDS 168,360 - - 168,360 0%
INTERGOVERNMENTAL LOANS 32,070 32,063 32,063 8 100%
INTEREST 129,830 68,881 65,463 64,367 50%
6,953,660$ 1,958,607$ 1,960,428$ 4,993,232$ 28%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
8.3.a
Packet Pg. 105 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
10
Page 5 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
SEWER FUND (423)
SALARIES AND WAGES 1,793,854$ 980,853$ 966,951$ 826,903$ 54%
OVERTIME 95,000 57,438 50,631 44,369 53%
BENEFITS 821,233 447,855 437,734 383,499 53%
UNIFORMS 9,500 7,335 5,422 4,078 57%
SUPPLIES 432,200 102,883 163,861 268,339 38%
FUEL CONSUMED 80,000 43,327 33,049 46,951 41%
SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0%
SMALL EQUIPMENT 50,000 13,781 29,899 20,101 60%
PROFESSIONAL SERVICES 1,307,274 1,127,686 567,540 739,734 43%
COMMUNICATIONS 43,000 22,269 23,805 19,195 55%
TRAVEL 5,000 - 2,122 2,878 42%
EXCISE TAXES 200,000 118,716 124,905 75,095 62%
RENTAL/LEASE 310,809 177,015 179,788 131,021 58%
INSURANCE 109,270 115,442 117,717 (8,447) 108%
UTILITIES 1,217,860 425,637 536,526 681,334 44%
REPAIR & MAINTENANCE 340,000 122,737 246,208 93,792 72%
MISCELLANEOUS 105,450 66,434 51,420 54,030 49%
INTERGOVERNMENTAL SERVICES 168,000 58,568 59,021 108,979 35%
INTERFUND TAXES AND OPERATING ASSESSMENT 763,000 406,752 453,564 309,436 59%
INTERFUND SUBSIDIES 1,678,327 1,210,036 347,117 1,331,210 21%
MACHINERY/EQUIPMENT 85,000 76,604 79,862 5,138 94%
CONSTRUCTION PROJECTS 4,068,435 1,629,522 309,596 3,758,839 8%
GENERAL OBLIGATION BONDS 148,140 - - 148,140 0%
REVENUE BONDS 77,010 - - 77,010 0%
INTERGOVERNMENTAL LOANS 171,890 157,346 157,665 14,225 92%
INTEREST 81,750 43,880 40,585 41,165 50%
OTHER INTEREST & DEBT SERVICE COSTS - 2,821 2,683 (2,683) 0%
14,166,002$ 7,414,935$ 4,987,672$ 9,178,330$ 35%
BOND RESERVE FUND (424)
REVENUE BONDS 710,020$ -$ -$ 710,020$ 0%
INTEREST 1,281,500 654,342 640,742 640,758 50%
1,991,520$ 654,342$ 640,742$ 1,350,778$ 32%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
8.3.a
Packet Pg. 106 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
11
Page 6 of 6
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 250,519$ 137,695$ 147,769$ 102,750$ 59%
OVERTIME 2,000 48 - 2,000 0%
BENEFITS 114,956 60,858 63,091 51,865 55%
UNIFORMS 1,000 569 820 180 82%
SUPPLIES 110,000 40,387 41,958 68,042 38%
FUEL CONSUMED 1,000 - - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 112,035 105,298 162,702 39%
SMALL EQUIPMENT 58,000 52,788 5,341 52,659 9%
PROFESSIONAL SERVICES 44,000 1,722 2,588 41,412 6%
COMMUNICATIONS 3,000 1,275 1,261 1,739 42%
TRAVEL 1,000 - 339 661 34%
RENTAL/LEASE 9,780 8,739 5,465 4,315 56%
INSURANCE 29,010 26,351 29,464 (454) 102%
UTILITIES 14,000 8,036 8,243 5,757 59%
REPAIRS & MAINTENANCE 60,000 32,770 19,070 40,930 32%
MISCELLANEOUS 12,000 7,706 7,445 4,555 62%
INTERGOVERNMENTAL SERVICES 2,500 553 1,003 1,497 40%
MACHINERY/EQUIPMENT 681,500 712,792 323,937 357,563 48%
1,662,265$ 1,204,323$ 763,093$ 899,172$ 46%
TECHNOLOGY RENTAL FUND (512)
SALARIES AND WAGES 283,742$ 161,595$ 163,074$ 120,668$ 57%
OVERTIME 2,000 30 1,148 852 57%
BENEFITS 98,101 53,377 54,399 43,702 55%
SUPPLIES 5,000 11,910 3,533 1,467 71%
SMALL EQUIPMENT 300,000 33,783 88,756 211,244 30%
PROFESSIONAL SERVICES 203,300 17,042 162,206 41,094 80%
COMMUNICATIONS 58,770 25,134 23,973 34,797 41%
TRAVEL 1,500 983 412 1,088 27%
RENTAL/LEASE 6,810 5,847 5,242 1,568 77%
REPAIRS & MAINTENANCE 315,190 110,060 126,436 188,754 40%
MISCELLANEOUS 5,000 8,317 9,102 (4,102) 182%
MACHINERY/EQUIPMENT 56,000 - 25,030 30,970 45%
1,335,413$ 428,076$ 663,312$ 672,101$ 50%
FIREMEN'S PENSION FUND (617)
BENEFITS 23,000$ 12,622$ 14,262$ 8,738$ 62%
PENSION AND DISABILITY PAYMENTS 51,018 27,424 30,525 20,493 60%
PROFESSIONAL SERVICES 1,200 - - 1,200 0%
75,218$ 40,046$ 44,788$ 30,430$ 60%
TOTAL EXPENDITURE ALL FUNDS 98,796,451$ 44,002,719$ 43,154,666$ 55,641,785$ 44%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
8.3.a
Packet Pg. 107 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
12
Page 1 of 1
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 580,919$ 172,790$ 235,182$ 345,737$ 40%
OFFICE OF MAYOR 297,088 158,405 168,565 128,523 57%
HUMAN RESOURCES 477,314 215,405 242,785 234,529 51%
MUNICIPAL COURT 1,105,852 563,868 570,967 534,885 52%
CITY CLERK 694,248 381,124 380,418 313,830 55%
FINANCE 1,237,786 629,442 637,823 599,963 52%
CITY ATTORNEY 847,480 441,539 483,871 363,609 57%
NON-DEPARTMENTAL 14,260,547 8,185,101 8,153,117 6,107,430 57%
POLICE SERVICES 11,294,351 5,702,618 6,356,315 4,938,036 56%
COMMUNITY SERVICES/ECONOMIC DEV.590,461 292,103 315,110 275,351 53%
DEVELOPMENT SERVICES 3,284,600 1,503,700 1,515,745 1,768,855 46%
PARKS & RECREATION 4,368,100 2,123,498 2,146,804 2,221,296 49%
PUBLIC WORKS 3,114,829 1,546,891 1,575,213 1,539,616 51%
FACILITIES MAINTENANCE 2,100,163 933,921 979,062 1,121,101 47%
44,253,738$ 22,850,406$ 23,760,976$ 20,492,762$ 54%
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 13,434,675$ 4,046,515$ 5,557,256$ 7,877,419$ 41%
STORM UTILITY FUND 6,953,660 1,958,607 1,960,428 4,993,232 28%
SEWER/WWTP UTILITY FUND 14,166,002 7,414,935 4,987,672 9,178,330 35%
BOND RESERVE FUND 1,991,520 654,342 640,742 1,350,778 32%
36,545,857$ 14,074,399$ 13,146,097$ 23,399,760$ 36%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
8.3.a
Packet Pg. 108 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
13
Page 1 of 4
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 169,808$ 97,479$ 93,432$ 76,376$ 55%
OVERTIME 1,000 - - 1,000 0%
BENEFITS 119,687 61,689 53,839 65,848 45%
SUPPLIES 2,000 644 884 1,116 44%
SMALL EQUIPMENT - 285 15,089 (15,089) 0%
PROFESSIONAL SERVICES 237,160 1,644 55,836 181,324 24%
COMMUNICATIONS 3,000 2,101 1,881 1,119 63%
TRAVEL 6,700 652 1,193 5,507 18%
RENTAL/LEASE 16,064 5,005 9,497 6,567 59%
REPAIRS/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,000 3,290 3,532 21,468 14%
580,919$ 172,790$ 235,182$ 345,737$ 40%
OFFICE OF MAYOR
SALARIES 208,326$ 118,014$ 122,184$ 86,143$ 59%
BENEFITS 53,611 28,770 29,126 24,485 54%
SUPPLIES 1,500 377 181 1,319 12%
PROFESSIONAL SERVICES 2,000 1,582 1,943 57 97%
COMMUNICATION 1,400 804 1,035 365 74%
TRAVEL 4,000 1,053 829 3,171 21%
RENTAL/LEASE 21,801 6,424 12,195 9,606 56%
MISCELLANEOUS 4,450 1,381 1,073 3,377 24%
297,088$ 158,405$ 168,565$ 128,523$ 57%
HUMAN RESOURCES
SALARIES 249,577$ 125,624$ 133,857$ 115,720$ 54%
OVERTIME - 369 - - 0%
BENEFITS 84,882 43,208 50,896 33,986 60%
SUPPLIES 2,300 850 1,301 999 57%
SMALL EQUIPMENT 300 110 - 300 0%
PROFESSIONAL SERVICES 78,000 20,997 31,088 46,912 40%
COMMUNICATIONS 700 707 613 87 88%
TRAVEL 1,000 337 899 101 90%
RENTAL/LEASE 25,525 12,639 15,760 9,765 62%
REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93%
MISCELLANEOUS 27,180 3,509 1,046 26,134 4%
477,314$ 215,405$ 242,785$ 234,529$ 51%
MUNICIPAL COURT
SALARIES 587,898$ 341,653$ 329,696$ 258,202$ 56%
OVERTIME 800 441 54 746 7%
BENEFITS 245,141 132,283 130,777 114,364 53%
SUPPLIES 9,600 4,051 5,423 4,177 56%
SMALL EQUIPMENT 1,000 232 35 965 4%
PROFESSIONAL SERVICES 91,925 47,939 43,487 48,438 47%
COMMUNICATIONS 2,700 1,511 1,409 1,291 52%
TRAVEL 6,500 1,473 2,208 4,292 34%
RENTAL/LEASE 71,204 23,024 42,140 29,064 59%
REPAIR/MAINTENANCE 4,263 537 - 4,263 0%
MISCELLANEOUS 14,000 10,723 15,739 (1,739) 112%
MACHINERY/EQUIPMENT 70,821 - - 70,821 0%
1,105,852$ 563,868$ 570,967$ 534,885$ 52%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
8.3.a
Packet Pg. 109 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
14
Page 2 of 4
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 342,766$ 190,596$ 199,295$ 143,471$ 58%
BENEFITS 162,547 85,958 87,977 74,570 54%
SUPPLIES 10,240 2,743 2,055 8,185 20%
PROFESSIONAL SERVICES 28,310 19,944 12,631 15,679 45%
COMMUNICATIONS 50,000 17,685 16,491 33,509 33%
TRAVEL 1,000 315 437 563 44%
RENTAL/LEASE 64,305 29,113 34,735 29,570 54%
REPAIRS & MAINTENANCE 31,080 30,422 22,298 8,782 72%
MISCELLANEOUS 4,000 4,349 4,497 (497) 112%
694,248$ 381,124$ 380,418$ 313,830$ 55%
FINANCE
SALARIES 821,066$ 396,923$ 420,788$ 400,278$ 51%
OVERTIME 4,500 - 146 4,354 3%
BENEFITS 284,724 132,819 134,973 149,751 47%
SUPPLIES 7,350 3,039 1,632 5,718 22%
SMALL EQUIPMENT 5,400 906 3,831 1,569 71%
PROFESSIONAL SERVICES 9,300 32,818 109 9,191 1%
COMMUNICATIONS 2,000 1,092 673 1,327 34%
TRAVEL 3,100 940 2,599 501 84%
RENTAL/LEASE 48,146 18,317 28,534 19,612 59%
REPAIR/MAINTENANCE 38,500 40,372 41,121 (2,621) 107%MISCELLANEOUS 13,700 2,215 3,417 10,283 25%
1,237,786$ 629,442$ 637,823$ 599,963$ 52%
CITY ATTORNEY
PROFESSIONAL SERVICES 847,480$ 441,539$ 483,871$ 363,609$ 57%
847,480$ 441,539$ 483,871$ 363,609$ 57%
NON-DEPARTMENTAL
BENEFITS - UNEMPLOYMENT -$ 811$ 8,709$ (8,709)$ 0%
SUPPLIES 5,000 889 668 4,332 13%
PROFESSIONAL SERVICES 717,430 271,793 266,941 450,489 37%
EXCISE TAXES 6,500 2,690 1,938 4,562 30%
RENTAL/LEASE 10,307 7,613 6,603 3,704 64%
INSURANCE 624,530 616,495 437,253 187,277 70%
MISCELLANEOUS 164,070 49,206 49,695 114,375 30%
INTERGOVT SERVICES 9,776,340 6,739,485 6,183,476 3,592,864 63%
ECA LOAN PAYMENT 695,000 - 403,135 291,865 58%
INTERFUND SUBSIDIES 1,863,370 482,130 779,625 1,083,745 42%
LAND 200,000 - 4,500 195,500 2%
GENERAL OBLIGATION BOND 176,340 - - 176,340 0%
INTEREST ON LONG-TERM DEBT 21,160 13,990 10,576 10,584 50%
FISCAL AGENT FEES 500 - - 500 0%
14,260,547$ 8,185,101$ 8,153,117$ 6,107,430$ 57%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.3.a
Packet Pg. 110 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
15
Page 3 of 4
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 6,560,766$ 3,379,197$ 3,660,065$ 2,900,701$ 56%
OVERTIME 463,280 264,729 364,149 99,131 79%
HOLIDAY BUYBACK 243,389 4,413 4,268 239,121 2%
BENEFITS 2,543,628 1,326,624 1,437,709 1,105,919 57%
UNIFORMS 78,650 31,671 47,269 31,381 60%
SUPPLIES 86,500 33,104 47,797 38,703 55%
SMALL EQUIPMENT 28,610 14,185 15,439 13,171 54%
PROFESSIONAL SERVICES 123,420 52,184 64,816 58,604 53%
COMMUNICATIONS 32,000 21,992 20,639 11,361 64%
TRAVEL 19,310 16,168 14,344 4,966 74%
RENTAL/LEASE 984,878 488,832 571,949 412,929 58%
REPAIR/MAINTENANCE 15,120 3,977 5,744 9,376 38%
MISCELLANEOUS 46,350 24,056 38,582 7,768 83%
INTERGOVTL SERVICES 10,550 8,078 4,259 6,291 40%
MACHINERY/EQUIPMENT 57,900 33,408 59,284 (1,384) 102%
11,294,351$ 5,702,618$ 6,356,315$ 4,938,036$ 56%
COMMUNITY SERVICES/ECON DEV.
SALARIES 238,449$ 134,866$ 137,568$ 100,881$ 58%
BENEFITS 76,571 41,618 43,275 33,296 57%
SUPPLIES 7,000 7,155 6,174 826 88%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 240,400 99,670 116,002 124,398 48%
COMMUNICATIONS 1,490 694 629 861 42%
TRAVEL 2,000 529 746 1,254 37%
RENTAL/LEASE 13,751 5,601 7,103 6,648 52%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 9,500 1,971 3,613 5,887 38%
590,461$ 292,103$ 315,110$ 275,351$ 53%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,623,298$ 847,853$ 865,422$ 757,876$ 53%
OVERTIME 1,300 5,850 13,269 (11,969) 1021%
BENEFITS 625,023 310,954 324,317 300,706 52%
UNIFORMS 500 - - 500 0%
SUPPLIES 16,100 7,085 5,620 10,480 35%
SMALL EQUIPMENT 6,100 4,874 5,145 955 84%
PROFESSIONAL SERVICES 756,410 215,844 188,396 568,014 25%
COMMUNICATIONS 9,000 4,773 4,283 4,717 48%
TRAVEL 4,750 4,203 2,574 2,176 54%
RENTAL/LEASE 156,959 86,337 90,745 66,214 58%
REPAIRS & MAINTENANCE 31,100 - 15 31,085 0%
MISCELLANEOUS 54,060 15,927 15,959 38,101 30%
3,284,600$ 1,503,700$ 1,515,745$ 1,768,855$ 46%
ENGINEERING
SALARIES 1,661,359$ 834,058$ 813,886$ 847,473$ 49%
OVERTIME 5,000 104 4,391 609 88%
BENEFITS 710,496 345,757 336,956 373,540 47%
UNIFORMS 360 - - 360 0%
SMALL EQUIPMENT 2,200 2,126 3,115 (915) 142%
PROFESSIONAL SERVICES 28,240 23,898 13,892 14,348 49%
COMMUNICATIONS 16,625 7,498 6,992 9,633 42%
TRAVEL 600 39 89 511 15%
RENTAL/LEASE 120,624 52,223 69,292 51,332 57%
REPAIR/MAINTENANCE 2,600 587 - 2,600 0%
MISCELLANEOUS 52,677 10,018 32,053 20,624 61%
2,600,781$ 1,276,308$ 1,280,665$ 1,320,116$ 49%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.3.a
Packet Pg. 111 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
16
Page 4 of 4
Title
2018 Amended
Budget
7/31/2017
Expenditures
7/31/2018
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 2,048,165$ 1,100,481$ 1,099,871$ 948,294$ 54%
OVERTIME 10,000 14,610 8,184 1,816 82%
BENEFITS 847,782 429,442 418,480 429,302 49%
UNIFORMS 6,275 2,673 2,241 4,034 36%
SUPPLIES 125,390 80,345 86,475 38,915 69%
SMALL EQUIPMENT 7,750 12,330 2,835 4,915 37%
PROFESSIONAL SERVICES 595,160 116,971 136,875 458,285 23%
COMMUNICATIONS 30,320 10,828 18,322 11,998 60%
TRAVEL 4,870 4,218 1,566 3,304 32%
RENTAL/LEASE 264,378 168,893 155,146 109,232 59%
PUBLIC UTILITY 175,000 93,531 104,865 70,135 60%
REPAIR/MAINTENANCE 29,700 23,374 3,315 26,385 11%
MISCELLANEOUS 92,610 37,926 43,880 48,730 47%
INTERGOVTL SERVICES 70,700 27,876 43,872 26,828 62%
BUILDINGS 60,000 - - 60,000 0%
MACHINERY/EQUIPMENT - - 20,875 (20,875) 0%
4,368,100$ 2,123,498$ 2,146,804$ 2,221,296$ 49%
PUBLIC WORKS
SALARIES 279,248$ 160,463$ 161,016$ 118,232$ 58%
OVERTIME 200 - - 200 0%
BENEFITS 92,055 50,916 58,575 33,480 64%
SUPPLIES 8,600 2,834 2,061 6,539 24%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 200 55 58 142 29%
COMMUNICATIONS 1,350 411 365 985 27%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 122,195 54,046 70,618 51,577 58%
PUBLIC UTILITY 2,800 1,584 1,604 1,196 57%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 4,900 274 252 4,648 5%
514,048$ 270,583$ 294,549$ 219,499$ 57%
FACILITIES MAINTENANCE
SALARIES 719,620 401,367 419,545 300,075 58%
OVERTIME 7,500 6,203 3,447 4,053 46%
BENEFITS 325,233 175,070 177,332 147,901 55%
UNIFORMS 3,000 3,412 4,025 (1,025) 134%
SUPPLIES 87,000 52,580 62,082 24,918 71%
SMALL EQUIPMENT 3,000 528 1,249 1,751 42%
PROFESSIONAL SERVICES 156,000 13,195 2,608 153,392 2%
COMMUNICATIONS 16,000 10,251 10,003 5,997 63%
TRAVEL 1,000 - - 1,000 0%
RENTAL/LEASE 68,310 34,627 38,772 29,538 57%
PUBLIC UTILITY 280,000 176,574 176,755 103,245 63%
REPAIR/MAINTENANCE 428,500 57,566 83,209 345,291 19%
MISCELLANEOUS 5,000 2,549 34 4,966 1%
BUILDINGS - - - - 0%
2,100,163$ 933,921$ 979,062$ 1,121,101$ 47%
TOTAL GENERAL FUND EXPENDITURES 44,253,738$ 22,850,406$ 23,760,976$ 20,492,762$ 54%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
8.3.a
Packet Pg. 112 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,987,736$ 1,987,736$ 2,195,035$ 10.43%
February 4,780,064 2,792,328 4,464,993 -6.59%
March 7,140,338 2,360,274 7,004,229 -1.91%
April 10,849,567 3,709,230 9,270,240 -14.56%
May 18,359,346 7,509,778 18,167,955 -1.04%
June 20,430,442 2,071,096 21,117,777 3.36%
July 22,471,701 2,041,259 23,448,404 4.35%
August 24,804,374 2,332,674 25,882,464 4.35%
September 26,845,572 2,041,198 28,012,380 4.35%
October 29,646,753 2,801,181 30,935,311 4.35%
November 37,298,673 7,651,920 38,919,812 4.35%
December 39,484,055 2,185,382 41,200,178 4.35%
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 219,352$ 219,352$ 251,030$ 14.44%
February 381,613 162,261 407,050 6.67%
March 588,896 207,283 1,009,202 71.37%
April 780,860 191,964 1,240,201 58.83%
May 1,005,087 224,227 1,528,062 52.03%
June 1,248,349 243,262 1,830,143 46.61%
July 1,653,074 404,724 2,138,601 29.37%
August 1,929,331 276,257 2,495,999 29.37%
September 2,197,100 267,769 2,842,414 29.37%
October 2,416,963 219,864 3,126,855 29.37%
November 2,630,341 213,377 3,402,903 29.37%
December 2,800,000 169,659 3,622,394 29.37%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2018
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax 1 & 2
Current Year Budget Prior Year
8.3.a
Packet Pg. 113 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
18
SALES TAX SUMMARY
Wholesale Trade,
$166,321
Communications,
$141,574
Clothing and
Accessories, $138,832
Accommodation,
$20,986
Construction Trade,
$963,539
Health & Personal Care,
$136,767
Automotive Repair,
$109,718
Amusement &
Recreation, $49,878
Business Services,
$406,538
Gasoline, $20,038
Retail Food Stores,
$163,212
Retail Automotive,
$976,229
Manufacturing, $62,586
Eating & Drinking,
$564,095
Others, $30,462
Misc Retail, $663,830
Sales Tax Analysis By Category
Current Period: July 2018
Year-to-Date
Total $4,614,605
$5,325,287
$5,840,764
$6,741,838 $6,905,122 $7,395,114
$4,614,605
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
2013 2014 2015 2016 2017 YTD 2018
Annual Sales Tax Revenue
8.3.a
Packet Pg. 114 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 552,482$ 552,482$ 585,948$ 6.06%
February 1,249,207 696,725 1,321,958 5.82%
March 1,777,304 528,097 1,886,310 6.13%
April 2,272,493 495,189 2,452,585 7.92%
May 2,906,618 634,125 3,194,085 9.89%
June 3,468,607 561,989 3,866,411 11.47%
July 4,058,559 589,952 4,614,605 13.70%
August 4,707,320 648,761 5,352,251 13.70%
September 5,334,689 627,369 6,065,573 13.70%
October 5,989,537 654,848 6,810,138 13.70%
November 6,670,224 680,687 7,584,084 13.70%
December 7,275,000 604,776 8,271,718 13.70%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 88,482$ 88,482$ 97,973$ 10.73%
February 187,698 99,217 187,404 -0.16%
March 267,256 79,558 268,029 0.29%
April 335,144 67,888 323,194 -3.57%
May 387,986 52,843 383,162 -1.24%
June 424,966 36,979 415,620 -2.20%
July 453,766 28,800 442,776 -2.42%
August 477,013 23,247 465,460 -2.42%
September 498,430 21,418 486,359 -2.42%
October 523,180 24,749 510,509 -2.42%
November 561,415 38,235 547,818 -2.42%
December 620,200 58,785 605,179 -2.42%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
8.3.a
Packet Pg. 115 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 101,864$ 101,864$ 94,392$ -7.34%
February 202,129 100,265 183,702 -9.12%
March 294,029 91,900 265,638 -9.66%
April 390,095 96,066 350,982 -10.03%
May 478,713 88,617 430,977 -9.97%
June 568,042 89,329 512,099 -9.85%
July 652,808 84,766 592,511 -9.24%
August 740,812 88,004 672,387 -9.24%
September 832,244 91,432 755,374 -9.24%
October 920,171 87,927 835,180 -9.24%
November 1,003,763 83,592 911,050 -9.24%
December 1,093,200 89,437 992,227 -9.24%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 171,906$ 171,906$ 169,967$ -1.13%
February 353,028 181,122 380,238 7.71%
March 518,242 165,214 535,565 3.34%
April 683,645 165,403 714,751 4.55%
May 824,846 141,201 864,247 4.78%
June 940,385 115,539 989,943 5.27%
July 1,050,933 110,549 1,098,482 4.52%
August 1,157,071 106,138 1,209,422 4.52%
September 1,262,180 105,109 1,319,287 4.52%
October 1,372,403 110,223 1,434,497 4.52%
November 1,490,337 117,934 1,557,767 4.52%
December 1,611,600 121,263 1,684,516 4.52%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2018
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
8.3.a
Packet Pg. 116 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 671,144$ 671,144$ 686,803$ 2.33%
February 1,136,017 464,873 1,148,411 1.09%
March 1,808,515 672,498 1,786,469 -1.22%
April 2,250,797 442,282 2,228,766 -0.98%
May 2,907,543 656,746 2,899,778 -0.27%
June 3,420,955 513,413 3,395,518 -0.74%
July 4,227,120 806,165 4,220,193 -0.16%
August 4,933,718 706,598 4,925,634 -0.16%
September 5,902,426 968,708 5,892,754 -0.16%
October 6,565,192 662,766 6,554,434 -0.16%
November 7,332,394 767,202 7,320,379 -0.16%
December 7,804,500 472,106 7,791,711 -0.16%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 293,128$ 293,128$ 287,956$ -1.13%
February 924,642 631,514 913,794 7.71%
March 1,217,367 292,725 1,201,441 3.34%
April 1,476,942 259,575 1,457,402 4.55%
May 1,769,842 292,900 1,745,509 4.78%
June 2,030,237 260,395 2,001,084 5.27%
July 2,324,515 294,278 2,286,682 -1.63%
August 2,956,345 631,830 2,908,229 -1.63%
September 3,248,569 292,224 3,195,697 -1.63%
October 3,508,364 259,794 3,451,263 -1.63%
November 3,801,321 292,958 3,739,452 -1.63%
December 4,061,395 260,074 3,995,293 -1.63%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2018
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
8.3.a
Packet Pg. 117 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 691,863$ 691,863$ 707,735$ 2.29%
February 1,253,067 561,204 1,269,207 1.29%
March 1,943,785 690,719 1,962,615 0.97%
April 2,507,611 563,825 2,530,122 0.90%
May 3,199,180 691,569 3,257,122 1.81%
June 3,770,233 571,053 3,824,244 1.43%
July 4,484,245 714,012 4,538,764 1.22%
August 5,054,160 569,916 5,115,609 1.22%
September 5,782,066 727,906 5,852,365 1.22%
October 6,358,537 576,471 6,435,845 1.22%
November 7,064,218 705,680 7,150,105 1.22%
December 7,629,500 565,282 7,722,260 1.22%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2018
*The monthly budget forecast columns are based on a five-year average.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
8.3.a
Packet Pg. 118 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 5,426,375$ 5,426,375$ 4,000,420$ -26.28%
February 7,953,145 2,526,770 7,074,254 -11.05%
March 11,732,786 3,779,641 9,997,735 -14.79%
April 15,684,670 3,951,884 13,366,102 -14.78%
May 18,052,613 2,367,943 16,471,112 -8.76%
June 21,942,404 3,889,791 20,515,429 -6.50%
July 25,644,376 3,701,972 23,760,976 -7.34%
August 29,653,862 4,009,486 27,475,994 -7.34%
September 33,108,704 3,454,842 30,677,101 -7.34%
October 35,966,766 2,858,063 33,325,259 -7.34%
November 40,094,056 4,127,290 37,149,428 -7.34%
December 44,253,738 4,159,682 41,003,611 -7.34%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,936,502$ 2,936,502$ 1,916,589$ -34.73%
February 3,199,198 262,696 2,811,392 -12.12%
March 4,637,183 1,437,985 3,588,829 -22.61%
April 6,109,820 1,472,637 4,704,813 -23.00%
May 6,254,049 144,228 5,479,175 -12.39%
June 7,756,163 1,502,115 7,214,671 -6.98%
July 8,909,705 1,153,542 8,153,117 -8.49%
August 10,239,438 1,329,733 9,369,933 -8.49%
September 11,222,490 983,052 10,269,507 -8.49%
October 11,660,691 438,201 10,670,497 -8.49%
November 13,002,819 1,342,128 11,898,655 -8.49%
December 14,260,547 1,257,728 13,049,581 -8.49%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
8.3.a
Packet Pg. 119 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,156$ 39,156$ 20,137$ -48.57%
February 81,707 42,551 43,001 -47.37%
March 131,158 49,452 67,048 -48.88%
April 177,465 46,306 93,044 -47.57%
May 223,060 45,595 148,289 -33.52%
June 282,118 59,058 211,018 -25.20%
July 332,530 50,412 235,182 -29.27%
August 383,904 51,375 271,517 -29.27%
September 442,045 58,140 312,637 -29.27%
October 480,175 38,130 339,604 -29.27%
November 530,273 50,099 375,036 -29.27%
December 580,919 50,646 410,856 -29.27%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 24,264$ 24,264$ 23,355$ -3.75%
February 49,615 25,351 47,920 -3.42%
March 74,439 24,823 71,633 -3.77%
April 98,806 24,367 97,145 -1.68%
May 123,154 24,348 120,989 -1.76%
June 147,440 24,286 144,437 -2.04%
July 172,527 25,087 168,565 -2.30%
August 197,868 25,341 193,324 -2.30%
September 222,303 24,435 217,198 -2.30%
October 247,077 24,774 241,403 -2.30%
November 271,327 24,250 265,096 -2.30%
December 297,088 25,761 290,266 -2.30%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Council
2018
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0.00
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
8.3.a
Packet Pg. 120 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 36,684$ 36,684$ 36,984$ 0.82%
February 77,607 40,923 73,258 -5.60%
March 118,303 40,696 107,255 -9.34%
April 153,693 35,390 140,435 -8.63%
May 191,411 37,718 175,117 -8.51%
June 229,956 38,546 205,285 -10.73%
July 270,034 40,078 242,785 -10.09%
August 308,510 38,475 277,378 -10.09%
September 345,878 37,368 310,975 -10.09%
October 385,381 39,503 346,492 -10.09%
November 421,760 36,379 379,199 -10.09%
December 477,314 55,554 429,148 -10.09%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 82,608$ 82,608$ 80,036$ -3.11%
February 175,964 93,357 159,028 -9.62%
March 269,619 93,655 241,304 -10.50%
April 356,946 87,327 326,606 -8.50%
May 446,138 89,192 413,053 -7.42%
June 534,494 88,356 492,913 -7.78%
July 623,552 89,059 570,967 -8.43%
August 718,039 94,486 657,485 -8.43%
September 811,352 93,313 742,929 -8.43%
October 908,794 97,442 832,153 -8.43%
November 1,003,801 95,007 919,148 -8.43%
December 1,105,852 102,051 1,012,593 -8.43%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2018
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
8.3.a
Packet Pg. 121 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 35,508$ 35,508$ 43,517$ 22.56%
February 78,575 43,067 85,170 8.39%
March 122,808 44,233 137,596 12.04%
April 183,062 60,254 179,612 -1.88%
May 221,918 38,856 227,250 2.40%
June 264,589 42,671 269,991 2.04%
July 310,671 46,082 315,110 1.43%
August 361,283 50,612 366,445 1.43%
September 410,573 49,289 416,439 1.43%
October 462,272 51,699 468,877 1.43%
November 518,901 56,629 526,315 1.43%
December 590,461 71,560 598,897 1.43%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 61,607$ 61,607$ 61,232$ -0.61%
February 117,510 55,903 116,550 -0.82%
March 173,888 56,379 172,403 -0.85%
April 232,177 58,288 222,183 -4.30%
May 285,659 53,483 277,663 -2.80%
June 337,760 52,100 329,209 -2.53%
July 393,593 55,833 380,418 -3.35%
August 451,730 58,137 436,608 -3.35%
September 508,091 56,361 491,082 -3.35%
October 576,461 68,371 557,164 -3.35%
November 635,542 59,080 614,267 -3.35%
December 694,248 58,706 671,008 -3.35%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2018
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
8.3.a
Packet Pg. 122 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
27
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 143,632$ 143,632$ 144,135$ 0.35%
February 300,838 157,206 204,078 -32.16%
March 388,705 87,867 293,273 -24.55%
April 473,229 84,524 351,042 -25.82%
May 541,119 67,890 487,412 -9.93%
June 613,434 72,315 615,817 0.39%
July 720,259 106,826 663,312 -7.91%
August 840,735 120,476 774,262 -7.91%
September 955,896 115,161 880,318 -7.91%
October 1,040,611 84,714 958,334 -7.91%
November 1,136,112 95,501 1,046,285 -7.91%
December 1,335,413 199,301 1,229,828 -7.91%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 124,798$ 124,798$ 125,728$ 0.75%
February 223,504 98,706 210,861 -5.66%
March 319,397 95,892 296,541 -7.16%
April 425,251 105,855 383,670 -9.78%
May 523,182 97,931 467,718 -10.60%
June 620,315 97,133 552,805 -10.88%
July 716,459 96,144 637,823 -10.98%
August 814,575 98,117 725,170 -10.98%
September 925,150 110,574 823,608 -10.98%
October 1,031,905 106,755 918,647 -10.98%
November 1,131,680 99,774 1,007,470 -10.98%
December 1,237,786 106,106 1,101,931 -10.98%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Technology Rental Fund
2018
City of Edmonds, WA
Monthly Expenditure Report-Finance
Prior Year amounts are from the Information Services Budget
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Technology Rental Fund
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
8.3.a
Packet Pg. 123 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 70,623$ 70,623$ 46,119$ -34.70%
February 141,247 70,623 136,648 -3.26%
March 211,870 70,623 182,768 -13.74%
April 282,493 70,623 252,179 -10.73%
May 353,117 70,623 342,708 -2.95%
June 423,740 70,623 411,032 -3.00%
July 494,363 70,623 483,871 -2.12%
August 564,986 70,623 552,995 -2.12%
September 635,610 70,623 622,119 -2.12%
October 706,233 70,623 691,244 -2.12%
November 776,856 70,623 760,368 -2.12%
December 847,480 70,623 829,493 -2.12%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 889,068$ 889,068$ 871,900$ -1.93%
February 1,784,246 895,177 1,788,816 0.26%
March 2,672,941 888,695 2,677,649 0.18%
April 3,565,257 892,316 3,581,604 0.46%
May 4,451,291 886,034 4,507,241 1.26%
June 5,370,025 918,734 5,475,264 1.96%
July 6,283,947 913,922 6,356,315 1.15%
August 7,183,331 899,385 7,266,057 1.15%
September 8,094,615 911,283 8,187,835 1.15%
October 9,104,818 1,010,204 9,209,673 1.15%
November 10,340,935 1,236,117 10,460,025 1.15%
December 11,294,351 953,416 11,424,421 1.15%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2018
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
8.3.a
Packet Pg. 124 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 240,029$ 240,029$ 175,855$ -26.74%
February 498,057 258,029 378,818 -23.94%
March 774,801 276,744 591,734 -23.63%
April 1,025,462 250,661 817,737 -20.26%
May 1,300,333 274,871 1,046,070 -19.55%
June 1,559,748 259,414 1,273,975 -18.32%
July 1,826,863 267,115 1,515,745 -17.03%
August 2,118,268 291,405 1,757,524 -17.03%
September 2,384,924 266,655 1,978,767 -17.03%
October 2,674,729 289,805 2,219,218 -17.03%
November 2,975,523 300,794 2,468,786 -17.03%
December 3,284,600 309,077 2,725,227 -17.03%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 290,416$ 290,416$ 258,749$ -10.90%
February 593,836 303,420 530,383 -10.69%
March 916,871 323,035 815,736 -11.03%
April 1,236,894 320,023 1,159,777 -6.23%
May 1,585,949 349,055 1,462,933 -7.76%
June 1,933,803 347,855 1,773,743 -8.28%
July 2,410,584 476,781 2,146,804 -10.94%
August 2,953,471 542,887 2,630,285 -10.94%
September 3,331,617 378,146 2,967,052 -10.94%
October 3,667,051 335,434 3,265,781 -10.94%
November 3,969,963 302,911 3,535,546 -10.94%
December 4,368,100 398,137 3,890,116 -10.94%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2018
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
8.3.a
Packet Pg. 125 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 42,035$ 42,035$ 42,488$ 1.08%
February 85,654 43,620 84,736 -1.07%
March 128,689 43,035 126,826 -1.45%
April 171,578 42,889 168,659 -1.70%
May 214,645 43,067 210,364 -1.99%
June 257,701 43,056 251,929 -2.24%
July 301,222 43,521 294,549 -2.22%
August 343,666 42,444 336,052 -2.22%
September 384,825 41,159 376,299 -2.22%
October 426,961 42,136 417,502 -2.22%
November 469,006 42,045 458,615 -2.22%
December 514,048 45,042 502,659 -2.22%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 164,689$ 164,689$ 133,250$ -19.09%
February 332,420 167,731 273,490 -17.73%
March 509,854 177,434 416,025 -18.40%
April 679,027 169,173 558,614 -17.73%
May 851,467 172,439 704,933 -17.21%
June 1,002,627 151,161 829,817 -17.24%
July 1,200,111 197,483 979,062 -18.42%
August 1,359,814 159,704 1,109,350 -18.42%
September 1,542,717 182,903 1,258,564 -18.42%
October 1,711,435 168,718 1,396,206 -18.42%
November 1,898,800 187,365 1,549,060 -18.42%
December 2,100,163 201,363 1,713,334 -18.42%
*The monthly budget forecast columns are based on a five-year average.
2018
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2018
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
8.3.a
Packet Pg. 126 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 200,507$ 200,507$ 164,481$ -17.97%
February 398,504 197,996 334,182 -16.14%
March 613,516 215,012 504,388 -17.79%
April 833,268 219,752 680,024 -18.39%
May 1,042,728 209,460 887,608 -14.88%
June 1,264,837 222,109 1,079,339 -14.67%
July 1,477,294 212,457 1,280,665 -13.31%
August 1,702,007 224,713 1,475,468 -13.31%
September 1,918,545 216,538 1,663,185 -13.31%
October 2,140,781 222,236 1,855,840 -13.31%
November 2,357,334 216,553 2,043,570 -13.31%
December 2,600,781 243,447 2,254,614 -13.31%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2018
0
300,000
600,000
900,000
1,200,000
1,500,000
1,800,000
2,100,000
2,400,000
2,700,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
8.3.a
Packet Pg. 127 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
32
INVESTMENT PORTFOLIO SUMMARY
Years
Agency/Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
FFCB Bonds 2,010,790 0.41 2,000,000 1,992,486 12/28/18 1.42%
First Financial CD 3,000,000 0.48 3,000,000 3,000,000 01/24/19 2.34%
FFCB Bonds 2,000,000 0.49 2,000,000 1,988,846 01/25/19 1.23%
FICO Bonds 1,009,725 0.73 1,035,000 1,017,896 04/25/19 1.42%
SCIP CD 2,500,000 0.84 2,500,000 2,500,000 06/04/19 2.65%
FNMA Bonds 999,750 0.87 1,000,000 991,439 06/13/19 1.40%
FHLB Bonds 1,000,400 0.89 1,000,000 990,953 06/20/19 1.40%
FNMA Bonds 988,720 1.16 1,000,000 988,540 09/27/19 1.50%
FHLMC Bonds 995,970 1.17 1,000,000 985,207 10/02/19 1.25%
FNMA Bonds 1,994,310 1.24 2,000,000 1,965,712 10/28/19 1.35%
FNMA Bonds 997,300 1.67 1,000,000 977,891 03/30/20 1.38%
FHLB Bonds 2,003,780 1.67 2,000,000 1,959,480 03/30/20 1.45%
FNMA Bonds 2,000,000 1.67 2,000,000 1,967,780 03/30/20 1.65%
FHLMC Bonds 2,003,868 1.75 2,000,000 1,955,400 04/28/20 1.35%
FNMA Bonds 1,000,000 1.92 1,000,000 976,229 06/30/20 1.38%
FNMA Bonds 1,000,000 1.92 1,000,000 976,229 06/30/20 1.38%
FHLB Bonds 3,000,000 1.95 3,000,000 2,910,954 07/13/20 1.20%
RFCS Bonds 1,999,698 1.96 2,120,000 2,007,528 07/15/20 1.60%
FHLB Bonds 2,000,000 2.00 2,000,000 1,958,720 07/30/20 1.75%
FNMA Bonds 1,000,000 2.08 1,000,000 972,760 08/28/20 1.40%
FNMA Bonds 1,000,000 2.08 1,000,000 972,760 08/28/20 1.40%
FHLMC Bonds 999,500 2.42 1,000,000 975,851 12/30/20 1.75%
FNMA Bonds 2,005,474 2.47 2,000,000 1,941,842 01/19/21 1.50%
FM Bonds 2,000,000 2.67 2,000,000 1,948,114 04/01/21 1.87%
FHLB Bonds 2,000,000 2.90 2,000,000 1,960,270 06/22/21 2.18%
FFCB Bonds 968,940 3.12 1,000,000 965,448 09/13/21 1.73%
FHLMC Bonds 2,000,000 3.33 2,000,000 1,946,524 11/26/21 2.13%
FHLMC Bonds 999,400 3.42 1,000,000 967,460 12/30/21 2.00%
FHLMC Bonds 1,000,000 3.58 1,000,000 978,153 02/25/22 2.15%
TOTAL SECURITIES 46,477,626 1.8 46,655,000 45,740,471
Washington State Local Gov't Investment Pool 8,908,343 8,908,343 Demand 1.99%
Snohomish County Local Gov't Investment Pool 6,430,775 6,430,775 Demand 1.70%
TOTAL PORTFOLIO 61,994,118$ 61,079,589$
As of July 31, 2018
City of Edmonds Investment Portfolio Detail
SCIP -CD,
5%
First
Financial -
CD, 6%
RFCS, 5%
FHLMC,
17%
FFCB,
11%
FICO, 2%
FHLB, 21%FM, 4%
FNMA, 28%
Issuer Diversification
Checking,
$3.2 , 5%
State LGIP,
$8.9 , 14%
County LGIP,
$6.4 , 10%
CD's, $5.5 ,
8%
Bonds,
$41.2 , 63%
Cash and Investment Balances
(in $ Millions)
8.3.a
Packet Pg. 128 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
33
INVESTMENT PORTFOLIO SUMMARY
$74,830
$163,214
$335,926
$423,816
$653,690
$559,665
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2013 2014 2015 2016 2017 YTD 2018
Annual Interest Income
0.0%
0.3%0.5%0.8%1.0%1.3%1.5%1.8%2.0%
2.3%
2.5%
August October December February April June
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark)City Blended Rate
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo
Maturity Distribution and Rate of Return
8.3.a
Packet Pg. 129 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
34
GENERAL FUND OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
001-General Fund 10,273,342$ 10,875,690$ 9,960,770$ 3,595,853$ (312,572)$
009-Leoff-Medical Ins. Reserve 417,154 359,615 331,637 56,897 (85,517)
011-Risk Management Fund 902,700 913,902 917,282 4,785 14,582
012-Contingency Reserve Fund 5,447,144 5,465,041 5,485,254 (20,777) 38,110
014-Historic Preservation Gift Fund 7,356 9,951 9,988 2,542 2,632
016-Building Maintenance 210,221 210,221 210,221 (0) -
017 - Marsh Restoration & Preservation - 306,850 306,850 300,025 306,850
018 - Edmonds Homelessness Response - 250,000 250,000 250,000 250,000
019 - Edmonds Opioid Response - 250,000 250,000 250,000 250,000
Total General Fund & Subfunds 17,257,917$ 18,641,270$ 17,722,002$ 4,439,326$ 464,085$
GENERAL FUND
& SUBFUNDS
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$17.26
$18.64
$17.72
-
4
8
12
16
20
24
Dec 2017 June 2018 July 2018MillionsGeneralFund & Subfunds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 130 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
35
GOVERNMENTAL FUNDS OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
General Fund & Subfunds 17,257,917$ 18,641,270$ 17,722,002$ 4,439,326$ 464,085$
Special Revenue 8,273,865 9,828,515 9,739,911 (323,709) 1,466,046
Debt Service 3,812 3,812 3,812 (0) -
Capital Projects 1,544,084 1,910,156 1,971,247 313,063 427,163
Total Governmental Funds 27,079,678$ 30,383,753$ 29,436,972$ 4,428,679$ 2,357,294$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$17.26
$18.64
$17.72
$8.27
$9.83 $9.74
$0.00 $0.00 $0.00
$1.54 $1.91 $1.97
-
4
8
12
16
20
Dec 2017 June 2018 July 2018Millions General
Fund &
Subfunds
Special
Revenue
Debt
Service
Capital
Projects
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$27.08
$30.38 $29.44
-
5
10
15
20
25
30
35
Dec 2017 June 2018 July 2018MillionsGovernmentalFund
Balances -Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 131 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
36
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
104 - Drug Enforcement Fund 692$ (9,866)$ (9,854)$ (17,775)$ (10,546)$
111 - Street Fund 1,102,078 986,820 986,119 54,857 (115,959)
112 - Combined Street Const/Improve 728,782 1,162,003 871,812 (643,632) 143,030
117 - Municipal Arts Acquis. Fund 533,207 543,112 538,936 5,928 5,729
118 - Memorial Street Tree 18,350 18,574 18,643 97 293
120 - Hotel/Motel Tax Revenue Fund 82,356 92,613 98,685 (471) 16,329
121 - Employee Parking Permit Fund 69,293 80,636 81,936 2,317 12,643
122 - Youth Scholarship Fund 15,347 14,657 14,598 (441) (749)
123 - Tourism Promotional Fund/Arts 59,886 70,755 71,278 1,154 11,392
125 - Real Estate Tax 2 1,901,003 2,375,978 2,461,963 92,137 560,960
126 - Real Estate Excise Tax 1 2,165,209 2,817,776 2,924,676 150,200 759,467
127 - Gifts Catalog Fund 265,666 301,924 300,917 7,219 35,251
130 - Cemetery Maintenance/Improvement 188,886 192,306 192,151 19,122 3,265
136 - Parks Trust Fund 155,907 157,842 158,426 827 2,519
137 - Cemetery Maintenance Trust Fund 938,109 958,680 963,842 10,508 25,733
138 - Sister City Commission 7,598 12,313 12,358 4,680 4,760
140 - Business Improvement Disrict 41,496 52,393 53,425 (10,435) 11,929
Total Special Revenue 8,273,865$ 9,828,515$ 9,739,911$ (323,709)$ 1,466,046$
GOVERNMENTAL
SPECIAL REVENUE
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$8.27
$9.83 $9.74
-
3
6
9
12
15
Dec 2017 June 2018 July 2018Millions Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 132 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
37
ENTERPRISE FUNDS OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
421 - Water Utility Fund 19,153,889$ 18,561,330$ 18,706,457$ (1,114,350)$ (447,432)$
422 - Storm Utility Fund 10,990,767 11,596,209 11,722,473 17,846 731,706
423 - Sewer/WWTP Utility Fund 44,666,806 45,940,706 46,280,082 265,921 1,613,276
424 - Bond Reserve Fund 843,960 843,964 843,964 2 4
411 - Combined Utility Operation - 72,418 83,748 32,291 83,748
Total Enterprise Funds 75,655,422$ 77,014,626$ 77,636,725$ (798,291)$ 1,981,303$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$83,748
$18,706,457
$11,722,473
$46,280,082
$843,964 $230,944 0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
50,000,000
55,000,000
Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension
Fund
Enterprise and Agency Fund Balances as of July 31, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 133 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
38
SUMMARY OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
Governmental Funds 27,079,678$ 30,383,753$ 29,436,972$ 4,428,679$ 2,357,294$
Enterprise Funds 75,655,422 77,014,626 77,636,725 (798,291) 1,981,303
Internal Services Fund 9,250,186 9,484,501 9,574,163 (50,723) 323,977
Agency Funds 226,480 236,045 230,944 29,250 4,464
Total City-wide Total 112,211,766$ 117,118,925$ 116,878,804$ 3,608,916$ 4,667,038$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$1,971,247
$3,812
$53,425
$12,358
$963,842
$158,426
$192,151
$300,917
$2,924,676
$2,461,963
$71,278
$14,598
$81,936
$98,685
$18,643
$538,936
$871,812
$986,119
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
Parks Capital Construction Fund
L.I.D. Fund Control
Business Improvement District
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Cemetery Maintenance/Improvement
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve Fund
Street Fund
Drug Enforcement Fund $ (9,854)
Governmental Fund Balances (Excluding General Fund) as of July 31, 2018
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 134 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
39
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2017 6/30/2018 7/31/2018 Q2 YTD
511 - Equipment Rental Fund 8,996,077$ 9,209,823$ 9,240,412$ (46,284)$ 244,335$
512 - Technology Rental Fund 254,109 274,678 333,751 (4,439) 79,642
Total Internal Service Funds 9,250,186$ 9,484,501$ 9,574,163$ (50,723)$ 323,977$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$8,996,077 $9,209,823 $9,240,412
$254,109 $274,678 $333,751
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
Dec 2017 June 2018 July 2018
511 - Equipment Rental Fund
512 - Technology Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
8.3.a
Packet Pg. 135 Attachment: July 2018 Monthly Financial Report (July 2018 Monthly Financial Report)
City Council Agenda Item
Meeting Date: 09/11/2018
Public Facilities District (PFD) Bond Refinancing
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
In 2008, the Edmonds Public Facilities District (PFD) issued $4,000,000 in Sales Tax Obligation and
Refunding Bonds (The Bonds), which the City guaranteed with a Contingent Loan Agreement. The Bonds
proceeds were used to pay off a line of credit the District opened to finance a portion of the
construction of Edmonds Center for the Arts (ECA). To date, the PFD has paid $1,345,000 in principal
payments towards the $4,000,000 issue, leaving an outstanding principal balance of $2,655,000, due
over the next seven years.
Current market conditions warrant that The Bonds should be refinanced to save taxpayers money by
taking advantage of lower interest rates. The average coupon rate for The Bonds is 4.24% and The
Bonds are callable any time after June 1, 2018. The outstanding par amount of The Bonds that will be
refunded totals $2,655,000.
The PFD is looking to refinance the outstanding principal and interest with a loan from a local bank,
which would be collateralized with a City of Edmonds Certificate of Deposit purchased from the same
bank.
Staff Recommendation
Staff is recommending option A identified on the local banks Term Sheet for refinance The Bonds, which
will:
1) Offer a loan rate to be fixed at 3% for the duration of the loan.
2) Extend the term of the loan to 10 years.
3) Require the City to purchase a Certificate of Deposit (CD) that will be used as collateral for the PFD’s
bank loan. The Certificate of Deposit rate will be 2.1% Annual Percentage Yield (APY) guaranteed for
10 years. The required balance of the CD must equal the outstanding loan balance.
Narrative
The primary goal of this refinancing is to save money for the PFD. Should the PFD refinance The Bonds,
it will have the effect of freeing up more resources and lessening the likelihood that the PFD will need to
borrow additional funds from the City, and speeding up the timeline for the repayment of the
outstanding loan. The proposed bank loan to the PFD offers significant interest rate savings that will
benefit both Edmonds Tax Payers and the PFD.
PFD staff also provided the attached "2008 Bond Refinance Options & Outcomes" for committee
consideration.
Attachments:
8.4
Packet Pg. 136
Term Sheet
2008 Bond Refinance Options and Outcomes
Draft Bank Loan Amortization Schedule
8.4
Packet Pg. 137
8.4.a
Packet Pg. 138 Attachment: Term Sheet (Public Facilities District (PFD) Bond Refinancing)
8.4.a
Packet Pg. 139 Attachment: Term Sheet (Public Facilities District (PFD) Bond Refinancing)
8.4.a
Packet Pg. 140 Attachment: Term Sheet (Public Facilities District (PFD) Bond Refinancing)
2008 Bond Refinance Options & Outcomes:
Edmonds Public Facilities District/Edmonds Center for the Arts (the District) would like to thank all
parties involved, particularly the City Council Members and City staff who have been working diligently
to support its success as an economic and cultural driver in the City. In the information and charts below
ECA would like to highlight current refinancing options for the District’s 2008 Bonds.
Refinancing the 2008 Bonds represents an opportunity to achieve significant interest savings and to
expedite the repayment of outstanding loans from the City of Edmonds. The District presents the
following options in the order of least favorable to most favorable for both the City and the District:
I. No Refinance (NRF) Option – Status Quo
a. Pros:
i. City loan paid in full by 2027
b. Cons:
i. 3 more years of drawing funds from the CLA due to shortfall (potentially
$64,500 total)
ii. 5 years until the first payment on the City of Edmonds Loan
iii. CLA remains in place
iv. City responsible for shortfall per CLA
v. Interest paid to Bond holders
vi. When shortfall occurs: City of Edmonds adds draw on CLA to existing City loan
II. Private Bank Placement (PB)
a. Pros:
i. The District stops drawing funds from the CLA as of 2018
ii. First City of Edmonds Loan Payment: December 2018 of $50K
iii. City loan paid in full by 2027
iv. The District has a significant surplus in 2018
v. Risk of future shortfalls decreases
b. Cons:
i. CLA remains in place
ii. Interest paid to a Private Bank
iii. City restricts $2.74 million into a CD as collateral for 10 years
iv. If shortfall occurs: City of Edmonds adds ECA draw on CLA to existing City loan
III. City of Edmonds Placement (COE)
a. Pros:
i. The District stops drawing funds from the CLA as of 2018
ii. First City of Edmonds Loan Payment: December 2018 of $50K
iii. CLA no longer required as City holds the debt
iv. City loan paid in full by 2027
v. Interest paid directly to the city (est. over $400K paid to City/Tax Payers)
vi. The District has a significant surplus in 2018
vii. Risk of future shortfalls decreases
b. Cons:
i. If shortfall occurs: City of Edmonds adds ECA draw on Funds to existing City loan
Commented [MK1]: The Highlighted lines on this page
show that under each option the City would still step in to assist if we encountered an economic down turn significant enough that will would not allow the District to meet bond
obligation. However, the point that should be understood that is as we
work out way down through the options, the likelihood of a shortfall is nearly eliminated. Aside from option one (the status quo option) which I think we can all agree the
likelihood of borrowing money and not paying down the city loan is still high for the next year or two.
8.4.b
Packet Pg. 141 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond Refinancing)
2008 Bond Refinance Options & Outcomes:
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Tax Revenue Vs Debt Services
EPFD/ECA: 2008 Bond Payment by Option
Total Tax Revenues Total Debt Service NRF Total Debt Service PB Total Debt Service COE
8.4.b
Packet Pg. 142 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
2008 Bond Refinance Options & Outcomes:
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
EPFD/ECA: 2008 Bond Payment
by Option
2008 Bonds NRF 2008 Bonds PB 2008 Bonds COE
8.4.b
Packet Pg. 143 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
2008 Bond Refinance Options & Outcomes:
(200,000)
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
EPFD/ECA: Net Gain/Loss After Debt Services
by 2008 Bond Payment Option
(Before City Loan Draw/Payment)
Net Gain/Loss - NRF Net Gain/Loss - PB Net Gain/Loss - COE
8.4.b
Packet Pg. 144 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
2008 Bond Refinance Options & Outcomes:
** Shortfall in 2019-2021 for COE option addressed by restricting $100K from 2018 surplus to cover the $17,573 and the remaining balance for
potential future need
(100,000)
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
EPFD/ECA: Net Gain/Loss After Debt Services
by 2008 Bond Payment Option
(After City Loan Draw/Payment)
NRF PB COE**
8.4.b
Packet Pg. 145 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
2008 Bond Refinance Options & Outcomes:
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Balance of EPFD City Loan
by 2008 Bond Refinancing Option
NRF PB COE
8.4.b
Packet Pg. 146 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
2008 Bond Refinance Options & Outcomes:
Tax Rev
Total
Year All Options NRF PB COE NRF PB COE NRF PB COE NRF PB COE NRF PB COE NRF PB COE**
2018 738,880 768,488 432,963 432,963 (29,608) 305,918 305,918 364,295 28,770 28,770 30,000 (50,000) (50,000) 1,299,066 1,229,566 1,229,566 393 255,918 255,918
2019 771,184 786,638 772,149 773,793 (15,454) 24,035 22,391 369,045 354,556 356,200 15,500 (24,035) (25,000) 1,340,566 1,228,030 1,227,065 46 - (2,609)
2020 804,767 823,508 782,020 794,533 (18,741) 22,747 10,234 387,915 346,427 358,940 19,000 (22,747) (25,000) 1,386,566 1,227,283 1,224,065 259 - (14,766)
2021 839,684 848,618 790,981 814,882 - 48,703 24,802 395,525 337,888 361,790 - (48,703) (25,000) 1,414,566 1,200,829 1,221,315 - - (198)
2022 875,993 878,073 800,647 835,846 - 75,346 40,147 406,980 329,554 364,753 - (75,346) (40,147) 1,443,066 1,147,233 1,202,918 - - -
2023 913,754 904,852 808,711 855,327 8,902 105,043 58,427 417,360 321,219 367,835 (8,902) (105,043) (58,427) 1,463,163 1,062,690 1,164,991 - - -
2024 953,031 940,830 817,529 875,571 12,201 135,502 77,460 436,300 312,999 371,041 (12,201) (135,502) (77,460) 1,480,462 946,188 1,106,530 - - -
2025 993,890 969,590 830,441 900,264 24,300 163,449 93,626 443,700 304,551 374,374 (24,300) (163,449) (93,626) 1,486,162 799,239 1,029,405 - - -
2026 1,036,401 316,200 612,417 652,561 720,201 423,984 383,840 - 296,217 336,361 (720,201) (423,984) (383,840) 795,961 388,755 659,064 - - -
2027 1,281,770 - 287,883 - 1,281,770 993,887 1,281,770 - 287,883 - (811,961) (394,005) (664,314) 453,809 394,005 664,314 469,809 599,882 617,455
*Negative indicates payment to the City/Positive indicates additional draw on CLA
** Shortfall in 2019-2021 for COE option addressed by restricting $100K from 2018 surplus to cover the $17,573 and the remaining balance for potential future need
Financial Impact:
EPFD 2008 Bond Refinancing Options on Key Indicators
Payments
2008 Bond
Total
Debt Service
Balance
EPFD City Loan
Draw/Payment
City Loan*
Net Gain/Loss
EPFD Debt Service
Net Gain/Loss
Debt Service & COE
Loan Payment
8.4.b
Packet Pg. 147 Attachment: 2008 Bond Refinance Options and Outcomes (Public Facilities District (PFD) Bond
8.4.c
Packet Pg. 148 Attachment: Draft Bank Loan Amortization Schedule (Public Facilities District (PFD) Bond Refinancing)
8.4.c
Packet Pg. 149 Attachment: Draft Bank Loan Amortization Schedule (Public Facilities District (PFD) Bond Refinancing)
8.4.c
Packet Pg. 150 Attachment: Draft Bank Loan Amortization Schedule (Public Facilities District (PFD) Bond Refinancing)
City Council Agenda Item
Meeting Date: 09/11/2018
Finance Manager & Senior Accountant Job Descriptions
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
Council requested that the Administration revisit the proposed Public Works Finance Manager and
Finance Department's Senior Accountant job descriptions and then re-present the job descriptions to
Council.
Senior Accountant
Finance has an existing Senior Accountant position and job description that was approved with the 2018
budget. The job description is being updated based on department and organizational needs.
The wage range for this EEA/WSCCCE union position is NE 15. The current wage range will be $6,221 -
$8,336 per month (2017 wages). With the wage range for this position (that was approved in the 2018
budget), this position had 7 steps (on the non-represented position pay scale). This updated position,
when classified into the union will also have an additional step (of 5%) added (Step 7) to ensure
comparability to the existing, approved pay range and to ensure pay equity and recruitment
competitiveness. The pay range noted reflects the additional 7th step.
Staff Recommendation
Staff recommends the Public Safety, Personnel and Planning Committee review the proposed Public
Works Finance Manager and Finance Department's Senior Accountant positions and move to place the
positions as presented to the full Council.
Narrative
The Finance Senior Accountant position has oversight of the accounting for the City's capital asset
records, preparing periodic reports, and assuring that assets are accurately recorded in the City's capital
asset system on a quarterly manner. This position is also responsible for the City's grant billing,
reconciling and assuring that grant agencies are billed in timely manner and is responsible for preparing
and presenting analyses of capital project financing and other City-financed debt for City management.
Additionally, this position will also prepare confidential research reports and analysis for the City’s labor
negotiating team and participate on the City’s Risk Management team, including analyzing claims in
order for the City to reduce claims or losses.
The two Senior Accountant attachments include a draft job description and a Senior Accountant Position
Justification with an overview of goals, specific job duties and a list of some of the deliverables the
Senior Accountant will be responsible for.
9.1
Packet Pg. 151
Attachments:
Senior Accountant Job Description draft
Senior Account Position Justification
9.1
Packet Pg. 152
Draft Senior Accountant Job Description June 2018
City of
EDMONDS
Washington
SENIOR ACCOUNTANT
Department: Finance Pay Grade: NE-15
Bargaining Unit: EEA/WSCCCE FLSA Status: Non-Exempt
Revised Date: June 2018 Reports To: Assistant Finance Director
POSITION PURPOSE: Under the direction of the Assistant Finance Director, performs professional accounting
activities and functions for the City. Responsibilities include overseeing project and grant accounting; participating
and acting as a financial advisor in the development of the City’s Capital Improvement Program; participating in
the preparation of the City’s annual budget and financial report; assisting with the City’s Risk Management
analysis; assisting with the City’s Emergency Management preparedness and response, assisting with the City’s
long-range financial planning; applying Generally Accepted Accounting Principles (GAAP), Governmental
Accounting Standards Board (GASB) principles, and guidelines established by granting or contracting agencies;
understanding and applying the Washington State Budgeting, Accounting, and Reporting Systems (BARS); and
ensuring accuracy and confidentiality of information. Provides leadership, procedural support, and guidance to
staff assigned to work on capital projects and grants.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent(s)
assigned to this position are expected to perform the responsibilities of the Accountants and may or may not be
required to perform all duties listed, and may be required to perform additional, position-specific duties.
Maintains the City's Capital Asset records, prepares periodic reports, and assures that assets are
accurately recorded in the City's Capital Asset system on a quarterly manner.
Coordinate for the annual Capital Asset Inventory and prepares inventory reports and accurately records
asset dispositions and trade-ins.
Prepares quarterly financial/budget work in progress status reports.
Responsible for the City's grant billing, reconciling and assuring that grant agencies are billed in timely
manner.
Responsible for overseeing grant agency invoicing and reimbursements to ensure that grant and contract
work is reimbursed to the City in a timely manner.
Responsible for preparing and presenting analyses of capital project financing and other City-financed
debt for City management.
Responsible for preparing revenue forecasts and debt schedules for use in the development of the City’s
Capital Improvement Program.
Responsible for project accounting codes and structures to ensure the consistent application of
accounting policies across all City departments, and for coordinating related activities with appropriate
project personnel.
Responsible for the preparation of the annual Schedule of Expenditures of Federal Awards.
Responsible for participating in the preparation of the City's CAFR, including annual financial statements,
notes, schedules, and other supplementary information in accordance with GAAP. The statements should
meet or exceed the standards of the Governmental Finance Officers Association (GFOA) for Excellence
in Financial Reporting.
Responsible for providing confidential research reports and analysis for the City’s labor negotiating team.
9.1.a
Packet Pg. 153 Attachment: Senior Accountant Job Description draft (Finance Manager & Senior Accountant Job Descriptions)
Draft Senior Accountant Job Description June 2018
Responsible for reviewing, preparing, entering and posting journal entries.
Responsible for providing general guidance to staff regarding questions about an entry, timing of the entry,
account coding and verification that the entry is complete.
Responsible for responding to budgeting questions and accounting inquiries from department directors,
personnel, Councilmembers, and citizens.
Responsible for overseeing the completion of the fixed asset reconciliation.
Responsible for preparing and maintaining a variety of reports, including preparing and presenting staff
reports and other necessary correspondence.
Responsible for preparing ad hoc reports as requested by departments and outside agencies, and working
on a variety of special projects as assigned by the Assistant Finance Director.
Responsible for participating in the preparation of the City’s annual budget by assisting departments with
their budgets; analyzing department submittals for reasonableness; and preparing assigned portions of
the budget document in coordination with other staff.
Responsible for participating in the preparation of the City’s Long-range Financial Plan.
Responsible for participating on the City’s Risk Management team, including analyzing claims in order for
the City to reduce claims or losses.
Attendance at occasional evening meetings may be required to represent the division or department at
City Council meetings.
Responsible for attending and participating in professional group meetings, and maintaining awareness
of new trends and developments in the fields related to area of assignment.
Responsible for incorporating new developments as assigned, and ensuring processes, policies and
practices are interpreted and applied consistently and effectively within assigned responsibilities.
Other duties as required.
Required Knowledge of:
Operational characteristics, services and activities of an accounting office, including business/industry
principles and practices related to work assigned.
Public sector accounting principles and practices, including generally accepted accounting principles
(GAAP), GASB, BARS, state laws and regulations, city codes and departmental policies.
Preparation of financial statements and comprehensive accounting reports, including the CAFR and
budgeting procedures.
Grant recording and reporting for compliance with BARS.
Computer hardware and automated accounting/financial systems.
Techniques in data verification and data entry and proper coding of documents.
Analysis of complex financial statements, reports and systems.
Proper principles and practices of preparing, entering and posting journal entries.
Performing a variety of professional accounting duties, including financial analyses and forecasts.
Principles of customer service and public relations.
Research methods and report preparation and presentation.
Advanced mathematical computations adequate to correctly perform work.
Record-keeping and report writing techniques.
Effective oral and written communication principles and practices, to include public relations.
Modern office procedures, methods, and equipment, including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Principles and practices of governmental budget preparation and administration.
Required Skill in:
9.1.a
Packet Pg. 154 Attachment: Senior Accountant Job Description draft (Finance Manager & Senior Accountant Job Descriptions)
Draft Senior Accountant Job Description June 2018
Administering assigned financial and accounting programs.
Meeting deadlines, working with multiple projects and overseeing, verifying and validating the work of
others, including those in other departments.
Operating automated accounting systems and general office equipment.
Identifying and reporting discrepancies.
Analyzing and interpreting fiscal and accounting reports.
Preparing informative and statistical reports.
Computing rapid and accurate mathematical computations.
Gathering data and verifying information.
Responding to inquiries from customers, regulatory agencies, audit firms or members of the business
community.
Interpreting and applying federal, state and local policies, laws and regulations.
Utilizing personal computer software programs and other relevant software affecting assigned work, and
in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
Maintaining confidentiality and communicating with tact and diplomacy.
Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s Degree in Accounting, Finance, Business Administration or related field and three years of
progressively responsible professional accounting experience that includes experience with general ledgers and
journal entries, financial reports and recordkeeping, and budget preparation in a medium to large scale finance or
accounting department; preferably in government/public sector accounting, two years budgeting and accounting
experience related to municipal utilities.
Required Licenses or Certifications:
CPA license preferred.
Must be able to successfully complete and pass a background check & credit check.
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
Physical Abilities
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Operating a computer keyboard or other office equipment.
Reading and understanding a variety of materials.
Sitting or otherwise remaining stationary for extended periods of time.
Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
May have to occasionally lift up to 25 pounds.
Hazards:
9.1.a
Packet Pg. 155 Attachment: Senior Accountant Job Description draft (Finance Manager & Senior Accountant Job Descriptions)
Draft Senior Accountant Job Description June 2018
Contact with angry and/or dissatisfied customers.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
9.1.a
Packet Pg. 156 Attachment: Senior Accountant Job Description draft (Finance Manager & Senior Accountant Job Descriptions)
The Goals Finance is trying to achieve include:
1) Eliminate capital related audit issues. City has over $300 million worth of capital assets which includes nearly 1,000 assets and 2017 – 2022 CIP plans to add over $188 million more in capital assets.
If the staff member is going to prepare portions of the CAFR, they must report to finance.
2) Improve timeliness of grant billing and reporting.
3) Have position oversee and assist other departments using Project Accounting.
4) Work with Risk Management to reduce claims and disseminate claim information to dept. Directors.
5) Create an Emergency Management preparedness and response program for finance and IT.
6) Assist with the City's long-range financial planning development.
7) Find ways to improve our monthly and quarterly reporting of financial results and how we communicate long-term financial needs of the City to stakeholders.
I would like to look at purchasing software, such as Tableau, to improve how to assemble and share this financial information.
8) We would like to position the city to receive the GFOA Budget Award, similar to how we get the GFOA awards for our CAFR and PAFR.
9) We would like to position the city to receive a triple AAA bond rating
10) Help Finance keep up with GASB Pronouncements
11) Since I started as finance director, our investment earnings total over $2 million
2.0
3.0
2.2 2.2
3.2
3.6
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
1984-89 1990-95 1996-2000 2001-06 2007-11 2012-16
5 Year Average -Annual New Pronouncements
$74,830
$163,214
$335,926
$423,816
$653,690
$426,395
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2013 2014 2015 2016 2017 YTD 2018
Annual Interest Income
9.1.b
Packet Pg. 157 Attachment: Senior Account Position Justification (Finance Manager & Senior Accountant Job Descriptions)
Specific Job Duties Include:
1) Prepare Quarterly Capital Projects/Work In Progress Reports
2) Project Accounting Coordinator. Responsible for project accounting codes and structures to ensure the consistent application of accounting policies across all City departments, and for coordinating
related activities with appropriate project personnel
3) Debt Accounting Coordinator
4) Bond Rating Preparation
5) Prepare and present analyses of non-utility capital project financing for City management
6) Coordinates capital budget
7) Capital Asset and Capital Projects and Capital Grant liaison for annual audit
8) Prepare capital reports and schedules for CAFR, including annual financial statements, notes, schedules, and other supplementary information in accordance with GAAP. (This will pertain especially to capital assets and grants.)
9) Capitalize capital assets. Assure assets are accurately recorded in a timely manner
10) Responsible for updating and maintaining capital assets records
11) Coordinates fixed asset reconciliation
12) Coordinate annual capital asset inventory
13) Grant billing coordinator and prepares the annual Schedule of Expenditures of Federal Awards (Grant Schedule)
14) Oversee grant agency invoicing and reimbursements to ensure that grant and contract work is
reimbursed to the City in a timely manner
15) Risk Management Assistant (including analyzing claims in order for the City to reduce claims or losses)
16) Emergency Management Preparedness and Response Coordinator for Finance & IT
17) Long-range Financial Planning Senior Accountant, including, revenue & expenditure forecasts,
trend reporting and fund balance reserve analysis
18) Website Financial Document Coordinator (including developing new reports with Tableau software reporting)
19) Provide confidential research reports and analysis for the City’s labor negotiating team
20) Review, prepare, enter and post journal entries
21) Backup Staff Accountants
22) Financial advisor in the development of the City’s Capital Improvement Program (Prepare revenue forecasts and debt schedules for use in the development of the City’s Capital Improvement Program)
23) Provide leadership, procedural support, and guidance to staff assigned to work on capital projects
and grants.
24) Provide general guidance to staff regarding questions about an entry, timing of the entry, account coding and verification that the entry is complete.
25) Respond to budget questions and account inquiries from department directors, staff,
Councilmembers, and citizens
9.1.b
Packet Pg. 158 Attachment: Senior Account Position Justification (Finance Manager & Senior Accountant Job Descriptions)
26) Participate in the preparation of the City’s annual budget by assisting departments with their budgets; analyzing department submittals for reasonableness; and prepare assigned portions of the budget document in coordination with other staff
27) Prepare and maintain a variety of reports, including preparing and presenting staff reports and other
necessary correspondence.
28) Preparing ad hoc reports as requested by departments and outside agencies, and work on a variety of special projects.
29) Responsible for attending and participating in professional group meetings, and maintaining awareness of new trends and developments in the fields related to area of assignment.
30) Responsible for incorporating new developments as assigned, and ensuring processes, policies and
practices are interpreted and applied consistently and effectively within assigned responsibilities.
Deliverables:
1) Quarterly Capital Asset Progress Reports
2) CAFR – Capital Assets, Grants
3) Long-range Financial Planning for the City – create charts & graphs with interpretations of trends
and work on long-range financial forecasts.
4) Risk Management – reports on claims and their eventual disposition
5) Create a Capital asset record retention system
6) Produce financial status reports
9.1.b
Packet Pg. 159 Attachment: Senior Account Position Justification (Finance Manager & Senior Accountant Job Descriptions)