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2018-12-04 City Council - Full Agenda-2215Agenda Edmonds City Council COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 DECEMBER 4, 2018, 7:00 PM Edmonds City Council Agenda December 4, 2018 Page 1 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of November 20, 2018 2. Approval of Council Meeting Minutes of November 27, 2018 3. Approval of claim checks and wire payment. 4. Confirm Appointment of Candidates for the Youth Commission 5. PRESENTATIONS 1. 2019 Legislative Agenda (20 min) 6. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 7. ACTION ITEMS 1. Approval of Change Order for the Five Corners Reservoir Recoating Project (15 min) 2. 2019 Proposed Budget Deliberations (120 min) 8. MAYOR'S COMMENTS 9. COUNCIL COMMENTS 10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I). 11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN City Council Agenda Item Meeting Date: 12/4/2018 Approval of Council Meeting Minutes of November 20, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 11-20-2018 Draft Council Meeting Minutes 4.1 Packet Pg. 2 Edmonds City Council Draft Minutes November 20, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES November 20, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Dave Turley, Assistant Finance Director Kernen Lien, Environmental Program Mgr. Rob English, City Engineer Jeff Taraday, City Attorney Nicholas Falk, Deputy City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL Deputy City Clerk Nicholas Falk called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBER 13, 2018 2. APPROVAL OF CLAIM CHECKS, WIRE PAYMENT AND PAYROLL CHECKS 3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR AN UNDETERMINED AMOUNT 5. AUDIENCE COMMENTS 4.1.a Packet Pg. 3 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 2 Rebecca Anderson, Edmonds, recalled last week she and three other Edmonds residents spoke and submitted a proposed revised plan for the Housing Strategy adoption process along with a problem list. They were hopeful it would provide direction to begin more detailed, open and collaborative process for drafting and adopting this critical policy direction. This is a passionate topic among residents because it affects everyone. Neighboring cities have huge development projects underway that will impact Edmonds residents’ quality of life. She was encouraged last week when Councilmembers weighed in on the strategy; they clearly they care about Edmonds. While she did not appreciate the verbal attacks and not taking personal responsibility for how the process reached this point, many suggestions and opinions were voiced, including removing it from the Comprehensive Plan and waiting for things to calm down before trying to create another Housing Strategy. While this may seem a good solution in the short term, it will not solve what is currently happening in the City. Construction has not stopped while the Housing Strategy is being created; permits are still being issued, short platting continues, high density zero lot line projects are being constructed. Without a vision for the City in addition to the Housing Strategy framework, Edmonds will end up looking like it has been thrown together. She spoke in favor of a well-thought-out strategy with a better process that includes public input so the housing needs of Edmonds can be address together. She encouraged the Council to do the hard work and not to give up. Ferrell Fleming, Executive Director, Edmonds Senior Center, complimented City staff particularly Parks & Recreation Director Carrie Hite and City Attorney Jeff Taraday on the work they did to reach this point. Mr. He also complimented the City’s Finance Committee, Councilmembers Teitzel and Buckshnis, for their diligent work during the process. Two recent meetings have been held with key staff involved in the permitting process and he appreciated their wholehearted commitment to enable the center to remain on schedule. The Edmonds Waterfront Center will be the culmination of the 50-year partnership between the City and the Senior Center. A hallmark of the partnership has been that both parties continue to keep the big picture in mind: creating and maintaining an innovative senior center for the many older citizens of Edmonds and the region, making a waterfront facility available for community use, and creating a waterfront regional park with convenient beach access and parking. The partnership has been effective because the strengths of the municipal corporation and the 501(c)(3) non-profit corporation have has been allowed to take center stage when appropriate. All the county senior centers and many cities respect and even envy the partnership that has accomplished so much. In the 1960s and 1970s, the partnership enabled the City to acquire the property and upgrade it to its present configuration. More recently, the City had $10M in its Capital Improvement Plan for many years to replace the Senior Center; that item has been removed. The City recognized in its 2013 Strategic Action Plan that the Senior Center would be much better at raising the money to build the Waterfront Center and recognized the desperate need for a new building and to move quickly. The Senior Center looks forward to strengthening and enhancing the partnership with the City for the benefit of everyone and believes the proposed amendments to the ground lease are a step in that direction. 6. PUBLIC HEARINGS 1. PUBLIC HEARING OF THE PROPOSED 2019-2024 CAPITAL FACILITIES PLAN/CAPITAL IMPROVEMENT PROGRAM City Engineer Rob English reviewed: Transportation Capital Program  DP 97 – 1,500,000: 2019 Pavement Preservation Program o Overlay 3.7 lane miles o 20 curb ramp upgrades o $900,000 REET 125/126 o $500,000 General Fund o $100,000 Street Fund 112 4.1.a Packet Pg. 4 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 3  DP 98 - $251,850 - 238th Island and ADA Curb Ramps o $211,000 CDBG grant o $50,000 REET o 238th island-ADA compliant walkway and landscaping o 12 curb ramp upgrades  Citywide Pedestrian Enhancements o $1.49M federal grant  DP 99 - $429,000 - Additional funding for replacement of pole and mast arm - Awaiting decision on TIB grant which would replace DP 99  DP 110 - $1,181,873 (carry-forward)  9 intersections  Signal conversion at SR104/232nd  HAWK Signal at SR524/84th Ave  7 Rectangular Rapid Flashing Beacons  23 curb ramps  DP 100 - $50,000: 2019 Ped Safety Program  DP 101 - $70,000: Traffic Signal Upgrades  DP 102-$42,500: Audible Pedestrian Signals  DP 103-$20,000: Guardrail Installations  DP 104 - $110,000: Admiral Way Ped Crossing  DP 105 - $6,043,500: Dayton 3rd Ave to 9th Ave o [$200,000] Dayton Sidewalk west of 8th Ave  Awaiting TIB grant  DP 106 - $1,290,870: 84th Ave Overlay (220th-212th)  DP 107 - $10,000: 76th Ave/212th Intersection  DP 108 - $8,750: 238th St Walkway (Hwy99-SR104)  DP 109 - $437,380: Hwy 99 Revitalization Phase 1 (220th-224th) o Begin 30% design/environmental review  DP 111 - $3,000,000: Waterfront Connector o Begin final design/environmental design o $6M State funding to be available in July 2019  Requesting early funding authorization Utility Funds  Five Corners Reservoir Recoating Project o DP 13 - $492,400 (additional funding for additional costs) and DP 22 - $1,302,600 (carry- forward)  1.5 MG reservoir to be completed by Dec 2018  Working with contractor on extra costs  3.0 MG reservoir to be completed by June 2019  Hoping better condition than 1.5 MG but unknown  Additional funds will be required to complete project, reason for two decision packages Water Utility Capital  DP 19 - $870,000: Swedish & 76th Waterline  DP 20 - $300,000: Waterline Overlays  DP 21 - $15,000: 2019 Waterline Replacement  Dayton Street Pump Station o DP 25 - $500,000 4.1.a Packet Pg. 5 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 4  Awaiting notification from FEMA on grant application  Also requesting $500,000 from legislature due to benefits to Marsh and to address flooding in ferry holding lanes  Decision package will provide stormwater funding in lieu of grant or legislature funding o DP 28 - $907,000 (carry-forward) o $2.4M in sewer capital funds Storm Utility Capital o DP 26 - $375,000 Ballinger Regional Facility Pre-design o DP 27 - $1,000,000: Phase 1 replacement project o DP 29 - $76,125: Seaview Infiltration Project o DP 30 - $441,000: Citywide Drainage Replacement o DP 32 - $200,000: Stormwater Comprehensive Plan Mr. Williams reviewed:  DP 35 - $3,670,438 (City’s share = $1.25M) o Phase 6 Carbon Recovery Design o Diagram of P-Five Pyrolisis System that will replace incinerator Mr. English reviewed: Sewer Utility Capital  DP 38 - $500,000: Lake Ballinger Trunk Sewer Study o Includes pipe condition assessment  DP 42 - $165,000: Lake Ballinger Trunk Study (CF)  DP 39 - $5,000: 2018 sewer replacement  DP 40 - $706,680: CIPP Sewer rehabilitation  DP 41 - $75,000: LS#1 Metering & Flow Study  DP 43 - $75,000: 2019 Sewer Overlay  DP 44 - $5,000: 2019 Sewer Replacement Project Parks & Recreation Director Carrie Hite reviewed: Parks CIP/CFP 2019 o DP 114 - $4,298,266: Waterfront Development/Promenade/Walkway  $3.1M carry-forward  Other funding sources include REET 125/126, park impact fees and State grants  Includes ½ the cost of frontage improvements (other half is in DP 128)  DP 115 - $1,320,000: Civic Design Development, permitting o Designing around the Boys & Girls Club building footprint o Opportunity for ADA accessible playground o Anticipate returning to City Council in February with schematic design  DP 114 - $100,000: Edmonds Marsh – Daylighting Willow Creek o Council update January 22, 2019 o Need WSDOT approval of MOU to daylight creek through Unocal property o Edmonds Marsh estimated timeline o WSDOT’s Cleanup standards less than City’s o List of grants have applied for o List of potential funding sources Parks CIP 2019  DP 115 - $40,000: City Park Walkway (along north side of field from 3rd Avenue to spray pad)  DP 116 - $155,000 (carry-forward): Community Garden 4.1.a Packet Pg. 6 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 5  DP 117 - $20,000: Fishing Pier Parking Lot  DP 118 - $120,000: Seaview Play Area  DP 119 - $35,000 (carry-forward): City Gateway Replacement  DP 120 - $175,000 (Verdant Grant): Outdoor fitness zone at Mathay Ballinger Park, includes programming and classes  DP 121 - $20,000: Flower Pole Replacements  DP 122 - $50,000: 4th Avenue Cultural Corridor  DP 123 - $10,000: Yost Park/Pool  DP 124 - $20,000 (carry-forward): Mathay Ballinger Park Trail  DP 125 - $200,000: Land Acquisition  DP 126 - $250,000: Waterfront Center Support – Parking Lot, frontage improvements Mr. English reviewed the CIP/CFP Schedule:  July o City Staff Begins Development of Capital Budgets  August/September o Submit Proposed Capital Budget to Finance o Prepare Draft CFP and CIP  October o Planning Board; Public Hearing (October 10th & 24th)  November/December o Nov 13th Presentation o Nov 20th Public Hearing o Adopt CFP w/ Budget into the Comprehensive Plan Ms. Hite highlighted a chart of grant awards 2012-2018 for Parks and Public Works Councilmember Buckshnis said because the Council did not review the CIP/CFP page-by-page, she will provide information to the Parks & Public Works Committee. She suggested updating the Edmonds Marsh project narrative. As a member of WRIA 8’s grant funding committee, she said they have not received a grant request from Edmonds for the last three years. She recognized the City has applied to NOAA and she will reach out to them. She questioned an email from staff stating grant funds have been denied. Public Works Director Phil Williams said the City has not applied because they have been told it would be a waste of time until the City can show a property interest. Unocal refused to allow access to the property during cleanup. Mr. Williams anticipated a property transfer to WSDOT early in 2019 will make it much easier to discuss with WSDOT the City’s interest in taking Willow Creek across the property. To be competitive for grants, the City needs an agreement from the land owner (WSDOT) stating they support the City’s project. The funding agencies do not want to invest in a project that the City does not have a property interest in. The State paid $8M for property and have made it clear they intend to be paid if someone else wants to buy it. The City only needs the ability to bring Willow Creek across the property, not own the property. He suggested the City may not even want to own the property There will not be a “no-further action” letter issued to the State from Ecology saying the property is cleaned up to the point that no further action is required, but that leaves residual liability. Councilmember Buckshnis said many Parks & Recreation departments take on large projects like this; she has seen cities support multimillion projects; Edmonds’ staff does not seem to be supportive because supposedly someone told staff not to apply. She found it difficult to believe WRIA 8 was advising staff not to apply because the City does not own the property; WRIA 8 is all about orca and salmon recovery. Mr. Williams said the City does not need to own the property, there just needs to be an agreement with the 4.1.a Packet Pg. 7 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 6 current land owner to build across on property, similar to any other municipal project. He anticipated the City could obtain that agreement from WSDOT. The State issued a new draft Ferry plan that removed all reference to Edmonds Crossing which opens the door to have a conversation about a land owner agreement to daylight Willow Creek across the property, but that is not possible until WSDOT owns the property. Councilmember Buckshnis said some of the information in Mr. Williams’ email was incorrect; she will confer with her colleagues at WRIA 8. Councilmember Buckshnis said the $3M Meadowdale request is a high priority for WRIA 8 even though they have no agreement with BNSF to redo the trestle. WRIA 8 is attempting to help them get them $3M. Ms. Hite said Salmon Recovery Funding (SRF) Board funding is managed through the Recreation and Conservation Office (RCO). Josh has been the City’s grant rent at RCO for quite some time; he specifically said in order for the City to be competitive in that grant cycle, the City needs the Landowner Acknowledgement form that allows the City to build through the property. Staff is waiting to apply and have been able to extend the 2014 grant which has enabled design to continue but the City is not competitive for the next stage of design that goes through that property. Mr. Williams assured staff is excited about the project and doing whatever they can to make it happen as quickly as possible. The timeline has been compressed and may not be realistic. Councilmember Fraley-Monillas referred to the list of marsh grants, commenting the City has not received any grants since 2016. Ms. Hite said the RCO grant has been extended and funds added, but the City cannot apply for additional grant funding until WSDOT provides the Landowner Acknowledgement form. Councilmember Fraley-Monillas observed staff has applied for funding from NOAA. Councilmember Teitzel referred to schematic design for Civic, relaying he recently spoke to a number of citizens and the Council received several emails about parking. He recognized that issue was discussed with the citizen group advising the project design as well as at public hearings and during Council discussions. Although no parking is currently planned at Civic, he asked how the design would be affected if parking were added, whether it would delay the design and/or increase the cost. Ms. Hite answered it would do both, create a delay and increase costs. There is also a limited amount of space on the site where parking can be added based on the restrictions from Snohomish County and the State for $1.5M in grant funds. Ms. Hite explained the two acre area where parking could be accommodated would be on northwest where the tennis and multiuse courts are located, the Boys & Girls Club and the entry plaza with the water feature at the grand entrance. Those two acres can be used for a community facility, parking, or other impervious surface. The restrictions on the remainder of the land do not allow parking and restrict the amount of impervious surface. Councilmember Teitzel asked if the tennis courts could be relocated if parking were sited on the northwest corner. Ms. Hite said it would require redesign. The City has applied for grants based on the master plan tied to this design; removing recreational components could impact the grants, both the Hazel Miller and the State grants. Councilmember Johnson asked what staff has learned from Shannon & Wilson related to sea level rise and how that affects the coastline and the marsh project. Ms. Hite responded information was presented by Shannon Wilson who did hydrology modeling using the 2050 and 2100 expected sea level rises; in both, with the daylighted creek open and the amount of water that enter the marsh, it was likely some flooding would occur at Harbor Square. Shannon & Wilson considered tide gates and levees and have indicate the seawalls likely will be breached by 2100 which will require building up the walls in the out years to maintain the waterfront walkway and waterfront areas. Mr. Williams said the impacts of sea level rise go well beyond marsh; a lot of areas along the waterfront will be very wet in 2100 unless something is done between now and then. Councilmember Johnson asked 4.1.a Packet Pg. 8 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 7 what staff learned from Shannon & Wilson about the Waterfront Center. Ms. Hite responded Shannon & Wilson did not model the Waterfront Center, but she recalled the Waterfront Center design team looked at the 2100 projections and raised the building three feet in their design. Councilmember Johnson said it seems counterintuitive to upgrade the marsh and then have to install tide gates and levees, noting it was really a question of elevation. Ms. Hite agreed, the marsh will likely be lower than the sea level rise. Mr. Williams said there is also a slow but ongoing settlement of the land surface; water is rising and the land is slowly settling and both create negative impacts. Councilmember Tibbott referred to the sidewalk crew anticipating in the budget and asked whether that crew could accomplish DP 115, the walkway in City Park and how the $40,000 would be used for that project. Mr. Williams answered if the sidewalk/concrete crew is approved in the budget, the next challenge will be to find the right people in this market to do the work. That same question has been posed with regard to 10-15 other projects, most of which are not sidewalk segments which was the original focus of that crew. Once the crew is hired, a more meaningful conversation can occur. The City has short and long walkway lists, $6M in ramp upgrades, other sidewalk improvements, in addition to other projects such as park walkways. The park walkway would likely not be at the top of the priority list for this crew based on the funding request, but it could be considered. Councilmember Tibbott asked how the City Park walkway would be completed. Ms. Hite answered it could be done by a private contractor, but the intent was to do it in-house with the park crew. It is more like a park path with pervious asphalt rather than a sidewalk. Councilmember Fraley-Monillas referred to an email from citizens relaying the neighborhood’s concerns with parking for Civic. She asked whether $40,000/parking space was accurate for a parking garage. Mr. Williams said he has heard $30,000-$40,000 and higher. Sound Transit has had the most recent experience. If the property is already owned, the cost would be less, as purchasing property adds to the cost. He summarized $45,000/parking stall was not unrealistic. Councilmember Fraley-Monillas relayed a suggestion in the email to use $75,000 from the parking study to build a 30-50 space garage. She wanted to be clear that although a garage would be nice to have, it would be expensive; $45,000/space for 50 spaces would exceed $2M. Mr. Williams said the parking study will identify how many available parking spaces currently exist, the extent to which they are used, the demand for parking, whether there are partners, identify appropriate locations, etc. Councilmember Fraley-Monillas commented there are churches within a few blocks of Civic where there was potential to lease parking. She recognized parking was an issue; festivals such as the Taste, 4th of July, etc. result in vehicles parking in neighborhoods as well as the use of shuttles. That said, she was not sure a parking garage was financially feasible. Mr. Williams said the Port is considering a garage on their property near Railroad & Dayton. If the parking study is approved in the budget, he anticipated working with the Port to coordinate efforts as the Port will also be hiring a consultant. Councilmember Teitzel referred to citywide pedestrian enhancements, nine projects are highlighted, however, none of them are on Highway 99. Pedestrians are crossing 7 lanes of 50 mph traffic on Highway 99 today; he was feared waiting to install a crosswalk in the area of 238th until the Highway 99 revitalization process which could take 8-10 years would result in more injury and fatality accidents. He suggested a crosswalk project in that area the nearer term. Mayor Earling opened the public participation portion of the public hearing. Laurie Sorenson, Edmonds, said she has the privilege of looking at the marsh and Puget Sound every day and she is concerned about orcas not getting enough food. The marsh used to have salmon. The governor created a taskforce and she did not see the Edmonds Marsh listed in their recommendations. The taskforce 4.1.a Packet Pg. 9 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 8 has $60M to spend on investment and restoration, acquisition and habitat. She suggested talking to the governor about daylighting Willow Creek and/or get the marsh included in the task force’s recommendation. Jim Van Tighem, Edmonds, spoke in favor of including an ADA accessible playground at Civic Field. He supported turning Civic Field into a new City park and most people think it is a fantastic idea. The closest ADA playground is at the new Miner’s Corner Park in Bothell. There is a new ADA accessible playground in Bellevue, Inspiration Playground, in Bellevue City Park next to Bellevue Square and one is proposed in Mountlake Terrace on the former golf course property. There are no ADA accessible playgrounds this area although two schools, Maplewood and the Alderwood Early Learning Center have programs for disabled children. An ADA playground can be used by all kids. He recalled when visiting his grandchildren in Los Angeles, they visited a park with an ADA playground and it was very popular. If the City does pursue an ADA playground at Civic, there will need to be a parking lot with spaces for vans and small buses that bring children to the park. Joe Scordino, Edmonds, retired fisheries biologist, said the past few weekends he has been out with Students Saving Salmon doing surveys in Shell Creek. This last weekend, during a two-hour period, they saw more salmon than they did all last year. Salmon will come back given the opportunity. Although there are passage problems in Shell Creek, the salmon are returning, getting past the partially blocked culvert and Coho salmon were observed spawning in the area near Holy Rosary Church. Salmon could also spawn in Shellabarger and Willow Creek if the daylighting project were constructed. He suggested the CIP narrative may need to be rewritten to show the commitment. The CIP does not take a very aggressive approach and it contains outdated information which leads the public to believe the project is not moving forward. He said many of the concerns could be address by updating the CIP/CFP to illustrate progress and opportunities. Susan Paine, Edmonds, was excited about putting together a plan for the Unocal property and having it be adjunct to the Edmonds Marsh and daylighting of Willow Creek. She spoke in favor of a funding package to buy all or some of the WSDOT property when it becomes available next year which means it needs to be included in the 2019 budget. There is a great deal of interest in the Edmonds Marsh, even outside this community and there are people in the community who have access to resources and would like to contribute to make this happen. It would help with sea level issues and 2050 is not far away. She has UW resources that would be interesting to bring in including modern engineering design. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Teitzel asked if the City should pursue a right of first refusal agreement to formalize the City’s interest in acquiring the WSDOT property if the opportunity arises. Ms. Hite answered that is an option. WSDOT knows the City is interested in bringing the creek across the property whether or not the City owns the property. It would be great to be able to do that and not own the property as it will be expensive. WSDOT purchased the property for $8M years ago. The City could negotiate a right of first refusal which would allow the City to be first at the table if WSDOT does decide to sell the property. Councilmember Teitzel asked if there was a downside to a first right of refusal. Ms. Hite answered no, the City can always opt not to purchase the property, but it gives the City negotiating power. Mr. Williams said one downside is it was a clean-up site, Unocal has spent a fortune to clean up the site to a certain standard, which would probably not be the standard the City would require in areas where excavation would be done. Whoever owns the property has that liability including if regulations change in the future, the costs related to its former use and contamination are the owner’s liability. He suggested adding a right of first refusal to the land owner agreement that will be executed with WSDOT. 4.1.a Packet Pg. 10 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 9 Councilmember Buckshnis commented sometimes public shaming/exposure works, this is a poster child for the environment. The governor is focused on orca and salmon recovery. She requested next year’s presentation include reviewing the CIP/CFP in its entirety rather than just decision packages as she has several questions related to the CIP/CFP that are not decision packages. She asked if the Frances Anderson Center roof replace was completed, noting there is $391,000 in 2019. Mr. Williams answered staff has been working with a designer on a bid package for the oldest part of the Frances Anderson Center roof. The intent is to do the work in warm weather in 2019. Councilmember Buckshnis inquired about $300,000 for exterior painting of Frances Anderson Center. Mr. Williams said that will be done with the City’s own resources, not grant funds, and has proven to be a bigger project than expected, requiring repair work before repainting. Councilmember Buckshnis said she will send other questions to staff. 2. PUBLIC HEARING ON THE 2019 PROPERTY TAX ORDINANCE Finance Director Scott James reviewed:  Where do taxes go? Taxes 2017 2018 County 8.6% 7.4% EMS 4.8% 4.1% Library & Hospital 4.9% 4.3% City 12.3% 10.7% Edmonds Schools 47.0% 44.7% RTA 2.5% 2.1% State Schools 19.9% 26.7%  Where does the City get money? o Property Tax 26.2% o Sales Tax 19.1% o Service Charges 17.6% o Grants and Contributions 14.3% o Utility Tax 12.7% o Investment Earnings 1.4% o Miscellaneous 1.9% o Excise Tax 10.4%  Where does the City spend its money? 2019 2018 Public Safety $24.2M $23.5M General Government $12.4M $12.2M Transportation $1.9M $2.3M Culture & Recreation $4.7M $5.4M Economic Environment $1.7M $1.7M Mental & Physical Health $0.4M $0.4M Other $0.2M $0.2M  Public Safety Costs Increases New Public Safety Budget Requests for 2019 2019 South County Regional Fire 3.6% increase $273,600 SERS and DEM Increase $ 8,443 New Student Resource Officer $149,424 Total 431,467 Revenue Increases 1% Regular Property Tax Increase $103,687 4.1.a Packet Pg. 11 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 10 1% EMS Levy Increase $ 39,751 Total $143,438 Gap $288,029  2019 Regular Property Tax Levy o 2019 budget includes 1% property tax increase o Assessor shows City of Edmonds property values increasing 12.6% (increase in AV before adding new construction o New construction adds $67,202,400 AV  2019 Regular Property Tax Calculation for the City of Edmonds Description Amount 2018 Levy Amount $10,368,698 Add New Construction $ 76,510 Add Allowance for Adjustments $ 10,369 2019 Starting Point $10,455,577 Add 1% of 2018 Levy $ 103,687 Total 2019 Levy $10,559,264  Graph of Assessed Value History o 2010: $6,955,482,717 o 2013: $5,545,239,847 o 2019 estimated: $10,317,922,910  Graph of Tax Rate History o 2010: $1.34900774 o 2013: $1.76148784 o 2019 estimated: $1.02339044  Graph of Assessed Value and Tax Rate Comparison o As AV goes down, rates go up o As AV goes, up, rates go down  2018-2019 EMS Tax Levy Overview o In 2008, Citizens voted to make the EMS Levy a Permanent $0.50 Levy o During 2010 – 2013 we saw our Assessed Property Values decline 31% o In a declining AV environment, the City’s EMS Levy Revenue also declined o EMS Levy cannot exceed $0.50  Graph of Levy Rate History o 2010- 2016: $0.50 o 2017-2018: Declining o 2019 estimated: $0.39  2019 EMS Property Tax Calculation for the City of Edmonds Description Amount 2018 Levy Amount $3,975,140 Add New Construction $ 29,332 Add Allowance for Adjustments $ 3,975 2019 EMS Levy Starting Point $4,008,447 Add 1% of 2018 Levy $ 39,751 Total 2019 Levy $4,048,199  Graph of Implicit Price Deflator, CPI-W and CPI-U 2014-2018 Year IPD CPI-U CPI-W 2014 1.59% 2.20% 2015 1.60% 1.10% 4.1.a Packet Pg. 12 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 11 2016 -.095% 2017 2018 2.17% 3.30% 3.60%  Impacts of Tax Increases o 2018 Average Residence Value is $527,900 o 1% Regular Tax Levy Increase = $5.40 o 1% EMS Levy Tax Increase = $2.07 o Average Residence would pay $7.47 in 2019 or about $0.62 per month extra Councilmember Fraley-Monillas recalled last year she requested the EMS levy be separated from the property tax levy, but they are combined in the proposed ordinance. Mr. James agreed the ordinance in the Council packet combines the regular property tax levy and the EMS levy. The ordinances can be revised into two ordinances and scheduled for approval on next week’s Consent Agenda. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO SEPARATE THE EMS LEVY AND PROPERTY TAX LEVY. MOTION CARRIED UNANIMOUSLY. Councilmember Johnson referred to the opportunity to bank the increase and asked Mr. James to explain the process and the impact that would have. Mr. James said when the Council elects not to impose the 1% increase, it can be banked for future use. The City currently has approximately $66,000 in banked capacity. Councilmember Tibbott asked if the 3.6% ($273,600) increase for South County Regional Fire Total was the total increase. Mr. James answered 3.6% is the estimate for 2019. Councilmember Tibbott asked the cost of South County Fire. Mr. James referred to budget book page 57, where the Fire contract is estimated to be $8,095,000 in 2019. South County Fire has not yet settled their 2018 contract; 3.3% is the estimated increase for the 2018 contract plus 3.6% in 2019. Until the contract is settled, the amounts are estimates. Councilmember Tibbott observed that is far more than the EMS levy covers and how that gap is covered. Mr. James said the City has received record sales tax revenues this year because the economy is so strong. As Mayor Earling and he have mentioned, although the economy is still healthy, there are signs that it is slowing. Development related revenues this year are half of last year, meaning projects in the pipeline for new construction are low. However, car sales are quite strong. Councilmember Tibbott summarized sales tax is one of the revenue sources to cover the gap and there is potential those revenue sources may decline. Mr. James commented property tax is a stable source whereas sales tax is not stable. He recalled during the downturn, sales tax revenue was one of the first to be impacted, after development-related revenues. Councilmember Buckshnis inquired including $149,424 for the new School Resource Officer when $60,927 of that amount will be reimbursed. Mr. James answered the reimbursement is based on a full year; he was uncertain when the SRO will be hired or when the school district will start paying. The City will hire the officer, he/she will work for the City and then deployed to the school in September. He did not have a hard number for that time period, so he used $149,424 to avoid confusion. Councilmember Buckshnis asked about the 50/50 split. Mr. James said it is not quite a 50/50 split for the first year as the officer will work for the City for part of the year. Mayor Earling opened the public participation portion of the public hearing. There was no one present who wished to provide testimony and Mayor Earling closed the public participation portion of the public hearing. Council President Nelson commented there are things the City can and can’t control such as the City can’t control the legislature increasing property tax rates 16%, higher car tabs, public voted increases for Sound Transit. However, the City can control utility taxes and property taxes. When all the taxes citizens pay are 4.1.a Packet Pg. 13 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 12 combined, this is just one more thing they have to pay. Everyone he hears from is at their breaking point. Although the proposed increase may not seem like much, the City needs to stop looking at it as a small, insignificant thing. In researching the Department of Revenue website, there no guidance about decreasing property taxes, only increasing property tax. He proposed a 1% cut in property taxes to reduce the amount of revenue the City collects. Councilmember Fraley-Monillas understood the EMS levy, but in participating on housing committees and hearing the comments, it is clear seniors, veterans and the disabled are being taxed out of their houses and often have to choose between mortgage, food and medicine. Philosophically she has a hard time passing a property tax increase, even a 1% increase, when citizens are saying they cannot afford their taxes and they are being taxed out of their homes. She was happy to pass the EMS increase because it is clear the rate has declined but she was uncomfortable with increasing property taxes for things like increasing reserves and spending money on all kinds of different things. Mr. James recalled in 2003, a former Public Works Director thought it prudent to reduce utility tax rates. That is still hurting the City today; a series of rate increases have been necessary to make up that different. The property tax increase generates $103,000; the City is spending more than that and adding things without new revenue. He suggested the Council reconsider the proposed 1% property tax decrease, pointing out the economy has peaked and he did not expect the economy to continue to be as strong in 2019 or 2020. Councilmember Buckshnis asked whether the Council could reduce property taxes 1%. City Attorney Jeff Taraday said he’s never heard of it being done but he thought it could be. Councilmember Buckshnis preferred to have separate ordinances for the 1% increase in the EMS levy and the 1% increase in the property tax levy. Mr. James said the City has until November 30 to inform Snohomish County Assessor; whatever the Council approves, the assessor is informed and homeowners’ property tax bills reflect that action. Mr. Taraday said he wanted to research how a decrease in the 2019 property tax levy would affect banked capacity for future years. One of the suggestions is to develop several ordinances the Council could choose from next week. If that suggestion has Council consensus, it would be helpful to have a range of the lowest and highest and amounts in between. Councilmember Buckshnis commented the maximum increase is 1%. Councilmember Fraley-Monillas said another option is to not increase or decrease the property tax levy. Councilmember Mesaros commented there are three options, 1) increase the EMS levy 1%, 2) increase the property tax levy 1%, and 3) decrease the property tax levy 1%. If the Council did not approve any of those options, the property tax remains the same. Mr. James said a fourth option is banking the increase and a fifth option is the status quo. The Council must pass a property tax ordinance regardless of the amount. Mr. Taraday summarized the options for the property tax levy: 1. Decrease without banking 2. Decrease with banking 3. No increase without banking 4. No increase with banking 5. Increase 1% or another percentage Councilmember Mesaros said the Council could amend the ordinance to change the amount of the increase/decrease. Mr. Taraday said a numerical adjustment could be made at the meeting; it is not just the rate that is changed, the levy amount requires additional calculation. The more direction the Council can provide tonight, the better. Councilmember Johnson asked if last year was the first year the EMS levy was increased. Mr. James answered no. Councilmember Johnson asked when the Council began increasing the EMS levy 1%. Mr. 4.1.a Packet Pg. 14 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 13 James answered to his knowledge, it was raised in 2014 and every year since. Councilmember Johnson was comfortable with raising the EMS levy and assumed most Councilmembers were agreeable. The property tax levy has always been an issue; some years the property tax levy has been increased and some years it has been banked. The Council has never considered no action or decreasing it. Last year was a 4-3 decision and she expected it to be a contentious decision this year. Mr. James said the ordinances will not be in packet because the packet will be distributed tomorrow. Mr. Taraday offered to email the ordinances to Councilmembers on Monday for review. That was agreeable to the Council. 3. 2019 PROPOSED BUDGET PUBLIC HEARING Mayor Earling opened the public participation portion of the public hearing. There was no one present who wished to provide testimony and Mayor Earling closed the public participation portion of the public hearing. Finance Director Scott James explained the reason for holding a public hearing is to hear from citizens. He thanked the four Councilmembers who submitted budget amendments as it is important for citizens to see what the Council is thinking and to provide an opportunity for citizens to comment on the amendments. He encouraged Councilmembers to submit any other amendments to staff. 7. STUDY ITEMS 3. COUNCIL BUDGET AMENDMENTS DISCUSSION Finance Director Scott James reviewed: COUNCIL’S BUDGET CHANGES Item # Budget Book Page # Description Cash Increase (Decrease) Submitter & Request # GENERAL FUND 001 1 57 Reduce City’s SnoCo Health Dist Contribution to $0.50/pp $20,815 Fraley- Monillas #1 2 57 Carryfoward Unallocated 2018 Council Contingency (93,740) Buckshnis #1 3 DP#60 Remove Tree Board Minute Taker $1,500 Buckshnis #2 4 101 New DP – Add Tree Board Supplies for brochures (1,000) Buckshnis #3 5 DP#96 Remove ECA “Enhance our Arts & Culture” contribution 75,000 Buckshnis #4 6 DP#47 Remove Federal Lobbyist 72,000 Buckshnis #5 & Nelson #5 7 101 New DP – Add new position “City Arborist” ($147,000) Buckshnis #6 8 51 New DP – Add increase for Court Security ($33,000) Buckshnis #7 9 DP#58 Remove Five Corners Consultant $30,000 Buckshnis #8 & Nelson #3 10 DP#65 Remove Youth Services Coordinator $53,717 Buckshnis #9 & Nelson #8 11 DP#77 Remove Car for SRO – negotiate $65,000 Buckshnis #10 12 DP#49 Remove Increase for PIO/Communications Specialist $18,000 Buckshnis #11 & Nelson #6 13 33 New DP – Add Carryforward for Professional Services ($132,000) Buckshnis #12 14 DP#3 Remove Contract Project Management Support $45,000 Teitzel #1 & Nelson #1 15 DP#53 Remove National Citizen Survey $22,000 Teitzel #2 16 DP#95 Reduce City’s SnoCo Health Dist. Contribution to $1/pp Duplicate Teitzel #3 17 DP#48 Remove Creative District Support $10,000 Nelson #2 4.1.a Packet Pg. 15 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 14 18 DP#50 Remove Diversity Commission Support Staff $20,000 Nelson #7 19 DP#9 Remove Safety & Risk Disaster Coordinator $85,567 Nelson #9 20 DP#10 Remove Professional Services Consultant $10,000 Nelson #10 21 DP#12 Remove National Citizens Survey $22,000 Nelson #12 22 DP# Remove Electronic Parking Software $49,900 Nelson #13 23 DP# Reduce Downtown Parking Study $35,000 Nelson #14 24 DP# Reduce Capital Renewal Projects $170,000 Nelson #17 Impacts to General Fund Ending Cash $398,759 STREET FUND 111 25 DP #12 Remove Sidewalk Crew $323,294 Nelson #4 Impacts to Fund 112 Ending Cash $323,294 STREET CONSTRUCTION FUND 112 26 DP #97 Reduce Pavement Preservation Fund $500,000 Nelson #16 Impacts to Fund 112 Ending Cash $500,000 REET 2 FUND 125 27 DP#119 Reduce Gateway Sign Replacement $25,000 Nelson #15 Impacts to Fund 125 Ending Cash $25,000 REET 1 FUND 126 28 DP #104 Relocate staff proposed location of Admiral Way crosswalk $70,000 Teitzel #4 Impacts to Fund 126 Ending Cash $70,000 Unidentified Sources of Funds for New Projects 29 New DP Assessible Playground Updates ($200,000) Nelson #18 30 New DP Edmonds Drug Task Force (2) Police Officers ($300,000) Nelson #19 Impacts to Fund XXX Ending Cash ($500,000) TECHNOLOGY RENTAL FUND 512 31 DP #88 Remove Tableau Software $28,250 Nelson #11 Impacts to Fund 512 Ending Cash $28,250 Total Councilmember Requested Changes $845,303 STAFF’S RECOMMENDED PROPOSED BUDGET BOOK CHANGES Item # Budget Book Page # Description Cash Increase (Decrease) GENERAL FUND 1 New Item 43 City Clerk Benefits Understated (15,125) 2 New Item 20 Culture & Recreation – Program Revenue ($45,000) 3 New Item 57 SnoCo DEM (Former ESCA)/SERS ($5,245) 4 New Item 57 SnoCo 911 (former SNOCOM) Merger Savings $169,180 5 New Item DP 95 Reduce Contribution to Sno Health District to $1/capita $42,000 Impacts to General Fund Ending Cash 145,810 Fund 017 Marsh Restoration and Preservation 6 124 Add Donation Revenues $6,800 Impacts to Fund 017 Ending Cash $6,800 Fund 112 Street Construction 7 DP 97 Correct pavement preservation expense for General Fund Transfer by increasing Fund 112 expense ($500,000) Impacts to Fund 112 Ending Cash ($500,000) EDMONDS HOMELESSNESS RESPONSE FUND 018 1 61 Move $250,000 Transitional Housing budget to REET Fund 125 $250,000 Impacts to Fund 018 Ending Cash $250,000 REET 2 FUND 125 1 167 $250,000 for Transitional Housing ($250,000) 4.1.a Packet Pg. 16 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 15 Impacts to Fund 125 Ending Cash ($250,000) Councilmember Fraley-Monillas requested Mr. James email the presentation to Council. Council President Nelson explained ten of the proposed amendments are about a hiring freeze. The City has been hiring over the years and with indications of a an economic slowdown ahead, he was trying to put on the brakes. Except for public safety, he recommended delaying hiring of employees and ten of the amendments reflect that. With regard to the downtown parking study, he wanted to reduce the cost, finding $75,000 too high. Similarly, he found $35,000 too much for the gateway sign. He was happy to hear an ADA accessible playground was planned for Civic Park; he has heard some children are not able to access some of the assessible equipment on existing playgrounds. Councilmember Mesaros commented the duplicate amendment to remove the National Citizen Survey would reduce the impact to the General Fund Ending Cash from Council amendments to $376,759. Councilmember Buckshnis invited any citizen interested in the rationale for her amendments to contact her. She inquired about the amendment she submitted to reduce DP 111, Waterfront Connector, by $1M and add a new decision package for $1M for Edmonds Marsh restoration. Mr. James explained when the grant application was submitted to the State, it was for the Waterfront Connector, and it was not easily transferable to the marsh. Councilmember Buckshnis suggested $1M come from the General Fund for the Edmonds Marsh restoration because she anticipated some action next year and she wanted to illustrate her priority to get it done. Councilmember Teitzel withdrew Item 16, reducing the City’s SnoCo Health District Contribution to $1, in view of Councilmember Fraley-Monillas’ amendment to reduce the contribution to $0.50. He referred to the list of Staff Recommended Budget Changes, Item 8, Move $250,000 Transitional Housing Budget to REET Fund 125, advising there is a research effort underway to identify homelessness issues in Edmonds and this was the $250,000 the Council set aside to address that. He was unsure Council was comfortable with moving those funds to Fund 125 until the research has been completed, public comment has been provided, etc. Mr. James said the proposed budget book had $250,000 coming out of the homelessness fund that was allocated in the 2018 budget, which was an error. This item backs that expense out and moves it into the REET fund. Mayor Earling declared a brief recess. Mayor Earling said staff will prepare a response outlining how the amendments impact their budgets. 7. STUDY ITEMS (con’t) 1. SENIOR CENTER LEASE AMENDMENT PROPOSAL Parks & Recreation Director Carrie Hite advised the packet contains the current lease and the option to lease and a redline version of the proposed changes as well as several other documents. She reviewed:  History o Current arrangement 1. Operational support: $75,000/year 2. No fee lease for current building 3. City maintains grounds and parking lot 4. Senior Center maintains daily needs 5. City helps with capital needs o January 2105: City entered into an option for a 40-year ground lease with Senior Center.  Terms include: 4.1.a Packet Pg. 17 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 16 1. Senior Center right to demolish building and build new 2. Senior Center would pay for complete cost of new building 3. Senior Center would pay 50% cost to construct parking lot, and maintain parking lot 4. City would use from 4-10 PM Monday-Thursday, and other mutually agreeable times 5. Term for 40 years with renewal option for 15 more  Senior Center Proposal o Updates financial goal to exercise option to 75% of total cost o Parking Lot and Street Frontage Improvements, for design, construction and maintenance become 100% responsibility of the City o Adds Easements for parking lot and utilities o New legal description defines the footprint of the building o Adds language to section 4.1.1 to allow City Council to approve demolition and construction based on financial viability o Adds some minor cleanup language  Waterfront Center schematic  Waterfront Park Redevelopment o Remove creosote pier and reintroduce beach habitat o Reconnect promenade and walkway to provide continuous walkway o Reconfigure parking lot to add storm treatment, bioswales and rain gardens (water is currently not treated)  Drawing of footprint of Waterfront Center building on property  Drawing of full project including Ebbtide walkway in second phase  Full project cost Component Costs Design Waterfront Park $248,987 Design Parking Lot $116,040 Design Street Frontage $106,131 Design Ebbtide $203,510 Construction Park $2,129,118 Construction Parking Lot $1,354,013 Construction Street Frontage $291,554 Construction Ebbtide Walkway $1,371,033 Permitting, Eng., Environmental $325,000 Total $6,145,386  Parking Lot and Frontage Improvements Cost 50% Senior Center Parking Lot design $116,040 $58,020 Parking Lot Construction $1,354,013 $677,006 Frontage Improvements Design $106,131 $53,054 Frontage construction $291,554 $145,777 Total $1,867,736 $933,868  Senior Center Due diligence o Building Replacement Feasibility Study o Campaign Feasibility Study o Waterfront Center Campaign Update o Waterfront Center Operational Pro Forma Councilmember Johnson referred to the full project cost. Ms. Hite advised that cost includes approximately $1.5M for the Ebbtide walkway; design of that project is on hold pending litigation. Councilmember 4.1.a Packet Pg. 18 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 17 Johnson asked the value of the land the City owns. Ms. Hite said because park/city property is exempt, the assessor does not update the value. She estimated an acre of waterfront property was valued at $8-$10M. Councilmember Johnson pointed out while there has been discussion of a $12M project, considering the City’s land contribution and park improvements, the City is actually contributing more than the Senior Center. Councilmember Johnson recalled the original contract addressed maintenance and asked if the new contract addressed maintenance of the parking lot. Ms. Hite explained maintenance of the parking lot would be the City’s responsibility in the new proposed lease. Councilmember Johnson asked the City’s total responsibility in the new lease. Ms. Hite answered maintenance would be very low in the beginning for a new facility; after 5-6 winters, she anticipated potholes, cracking, and repaving of portions of the parking lot and replacement of the entire lot in 12-14 years. Once the rain gardens and bioswales are established, they require minimal maintenance. Councilmember Teitzel commented there is nothing in the proforma about debt service or operating reserve other than an indication of TBD. Those numbers are needed before a final decision is made. The financing package focuses on design and construction of the Waterfront Center and does not address ongoing operational cost. If funding was not sufficient to cover ongoing operational cost, he asked if it was anticipated the Senior Center would borrow from the City to cover those costs. That has occurred with the ECA and the intent was to avoid a similar situation with the Senior Center. Ms. Hite answered non-profits’ ability to be versatile is much greater than a city’s versatility. Nonprofits are used to operating on a shoestring and creating efficiencies. She did not expect the Senior Center would ask the City for operational funds. They will have a beautiful facility, will be able to generate revenue from rentals and will be on more solid footing than the current building. Councilmember Teitzel referred to places in the Ground Lease where Senior Center and Waterfront Center are used interchangeably. For example, in Section 3.1, “The parties mutually agree and acknowledge that the Senior Center’s operation of the Senior Center upon the Property effectuates a fundamental government purpose and…” pointing out the second “Senior Center” should be “Waterfront Center. Mr. Taraday said where the language refers to the non-profit entity, the phrase “Senior Center” should be used and where the language refers to the building, the phrase “Waterfront Center” should be used. He identified several places where a change should be made and offered to make those changes in the document. Councilmember Buckshnis recalled during a Finance Committee discussion with the Senior Center, the committee requested an update to the feasibility study; however, an updated feasibility study was not included in the packet. The feasibility study dated April 2016 states the Senior Center receives $60,000/year from the City when in fact the City provides $75,000/year, and the maximum cost of the building is $10- 12M and that cost is now $16M. The committee also requested an updated proforma that replaced TBD with numbers, as well as addressed questions about rental income and wages. If the Council decides to fully fund the parking lot, Councilmember Fraley-Monillas asked the source of the funds. Ms. Hite answered likely from the REET balances; there is currently $800,000 in one and $600,000 in the other. She recommended leaving at least $400,000-500,000 in each. With the $250,000 already included in the budget, an additional $683,000 is needed. Councilmember Mesaros asked if the full project cost of $6.1M included the additional amount proposed in the new lease of $933,000. Ms. Hite answered it included the full cost of the parking lot and frontage improvements. Councilmember Johnson suggested obtaining a report from permitting staff regarding the project timeline due to the fish window, etc. Ms. Hite said land use permits have been submitted for the waterfront 4.1.a Packet Pg. 19 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 18 redevelopment project and the building and are being reviewed. A joint permit has been submitted to the State’s joint aquatic agency for the Waterfront Center, Ebbtide walkway and the park redevelopment. The review has been completed by two of the agencies and the National Marine Services Center will be writing a biological evaluation. She expected more mitigation will be required for the overwater walkway. Once that process is complete, it will go to the Architectural Design Board and the Hearing Examiner if necessary in March/April. She anticipated both projects, the park redevelopment and Waterfront Center, will submit building permits in mid-December and hopefully break ground on both projects mid-April to early May. The fish window for in-water work for the waterfront restoration project (remove the creosote pier and reintroduce beach habitat) is mid-July to mid-October. Councilmember Buckshnis relayed the balance in Park Impact Fees is $3,309,494 and asked if those funds could be used for this project. Ms. Hite answered some are being used for the City’s portion. Park Impact Fees are programed through Fund 332 in the CIP, some for this project and some in the out years for Civic. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT NELSON, TO APPROVE THE OPTION AND LEASE AND FUND THE $933,868 FOR PARKING LOT AND FRONTAGE IMPROVEMENTS. Councilmember Johnson pointed out this was on the agenda as a study item and she preferred a decision be made at the next meeting. Ms. Hite suggested bringing back the agreement with the language changes Councilmember Teitzel requested, numbers in the proforma, updated feasibility study, include the funding in the budget and schedule approval on consent. Councilmembers Buckshnis, Teitzel, and Fraley-Monillas were agreeable with scheduling approval on the Consent Agenda. Council President Nelson said he was amenable to voting tonight or wait until next week. COUNCILMEMBER FRALEY-MONILLAS WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECOND. Ms. Hite clarified Council direction was to fund the full amount and schedule approval on the Consent Agenda. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETING TO 10:15 P.M. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis suggested moving Agenda Items 4 and 5 before Item 2. 4. PRESENTATION OF SUPPLEMENTAL AGREEMENT WITH MURRAYSMITH FOR THE FIVE CORNERS RESERVOIR RECOATING PROJECT City Engineer Rob English explained additional work has been encountered which requires additional services from MurraySmith. The proposed fee is $59,810 and includes $6,000 in management reserve. Tasks include additional submittal reviews, request for information and clarification, change order support, on-site inspections, structural engineering support, corrosion repairs and additional project management. Staff recommends approve on the Consent Agenda. The additional services will be paid from the Water Utility Fund. It was the consensus of Council to forward this item to the Consent Agenda. 5. DRAINAGE EASEMENT AT 1015 BELL STREET 4.1.a Packet Pg. 20 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 19 City Engineer Rob English drainage currently runs down Bell Street to an existing infiltration facility that does not have the capacity to handle the runoff. In working with Public Works operations, the City’s stormwater engineer identified a solution to take the line across 1015 Bell Street and connect to an existing storm drain in the alley north of Bell Street. There would be a 10-foot easement on the western side of the parcel to install the pipe. It was the consensus of Council to forward this to the Consent Agenda. 2. LAND USE PERMIT DECISION-MAKING AND QUASI-JUDICIAL PROCESS Environmental Program Manager Kernen Lien recalled the Council has previously discussed the Council’s role in the quasi-judicial decision making process. Most of the discussion has been the Council’s role in Type III decisions. Following the October 2nd public hearing, Council requested staff return with code language reflecting the Council acting on behalf of citizens by filing a judicial appeal. Mr. Lien reviewed potential amendments to the Edmonds Community Development Code detailing the process for Council appeal of a Type III decision:  ECDC 20.03.002 Notice of Application (NEW SUBSECTION) H. For all Type III permit applications, notice of application shall also be provided to the City Council by email.  ECDC 20.03.003 Notice of Public Hearing (NEW SUBSECTION) F. For all Type III applications, notice of public hearing shall also be provided to the City Council by email.  20.02.007 Notice of final decision. (MOVED FROM ECDC 20.06.009) A. The director shall issue a notice of final decision within 120 days of the issuance of the determination of completeness pursuant to ECDC 20.02.003; provided, that the time period for issuance of a notice of final decision on a preliminary plat shall be 90 days, for a final plat 30 days, and a final short plat 30 days. The notice shall include the SEPA threshold determination for the proposal, and a description of any available administrative appeals, and for all Type III decisions, information as to how to inform the city council as to alleged errors in the decision. 3. For all Type III decisions, notice of final decision shall be provided to the City Council by email.  20.06.XXX City council as party of record in Type III proceedings. (NEW SUBSECTION) A. Intent. The city council has eliminated its role as the quasi-judicial decision-maker on administrative appeals of Type III decisions in favor of having the ability to participate in such matters as a party of record at both the administrative level and in the courts, through a LUPA action, if necessary. The notice provisions in ECDC 20.03.002, ECDC 20.03.003, and ECDC 20.02.007 reflect the interest of the city council in overseeing the decision-making process on Type III applications. City council oversight is intended to ensure that the City’s code is being properly administered and interpreted by the Type III administrative decision-maker. Type III applications are of particular concern to the public health, safety, morals, and general welfare, and therefore are of particular concern to the city council, because they involve higher levels of discretion and can allow for variances from the Edmonds Community Development Code adopted by the city council. Because of the nature of Type III decisions and its interest in seeing its legislation properly applied, the city council would be prejudiced by an erroneous Type III decision. To ensure that erroneous Type III decisions can be corrected swiftly, the city council shall be an official party of record in all Type III proceedings, whether its members participate in the Type III process or not. B. Exercise of Party of Record Status. As a trustee of the public interest, the city council is not required to participate in the Type III process to satisfy the exhaustion (of administrative remedies) requirement that applies to other would-be parties of record. The city council retains 4.1.a Packet Pg. 21 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 20 its party of record status throughout the administrative process, even where it does not participate. The city council may ask the Type III decision-maker to reconsider its decision, but not doing so in no way diminishes its party of record status for the purpose of seeking judicial review under LUPA, chapter 36.70C RCW. Any decision by the city council to seek reconsideration or to commence a LUPA proceeding shall be made during an open public meeting. Mr. Taraday said one of main reasons for the addition of 20.06.XXX.B is to satisfy LUPA standing requirements so if the matter reaches Superior Court, it can stay in Superior Court. Councilmember Fraley-Monillas referred to reference to “the City Council” filing a judicial appeal and asked who is responsible as there are seven members. Mr. Lien said that is addressed in the next section. Mr. Lien continued his review of the potential amendments:  20.06.XXX. Informing the city council of alleged errors in Type III decisions. (NEW SUBSECTION) A. A party of record, as defined by ECDC 20.06.030, may bring alleged errors to the city council’s attention and request that the city council appeal a Type III decision on behalf of the citizens and the public health, safety, morals, and general welfare. To make this request, a party of record should: 1. Have already sought reconsideration of the decision pursuant to ECDC 20.06.010; 2. Make the request to the city council within seven (7) days of the decision on reconsideration; and 3. Make the request by: i. Submitting it in writing to the Council’s legislative/executive assistant and the Development Services Director; or ii. Verbally requesting it at a regular City Council meeting. B. The city council’s decision to appeal or not appeal a Type III decision in response to such a request is a legislative decision that is not subject to review under LUPA. Making such a request has no impact on the time within which one would be required to commence a LUPA action. C. Nothing herein shall be construed as preventing the city council from appealing a decision on a Type III application in the absence of an appeal request made pursuant to this section. Mr. Lien advised staff is only seeking input tonight, not a decision. Councilmember Fraley-Monillas referred to the statement, “Any decision by the city council to seek reconsideration or to commence a LUPA proceeding shall be made during an open public meeting.” and asked if that meant the Council would debate the merits of an appeal at the dais. Mr. Taraday said likely the Council would discuss the merit of a case in executive session under potential litigation and make a decision in open session. The Council could have that discussion in public, but he did not recommend it. Councilmember Fraley-Monillas pointed out the public will not know the basis of the decision if the Council discussed the matter in executive session. Mr. Taraday said the request from a citizen is the primary basis for the appeal. Even if the Council were sitting in an appellate capacity, he would also not publicly discuss a close question of law. Councilmember Fraley-Monillas commented as the appellate body, the Council currently has discussions in public. Mr. Taraday said court proceedings would be public, the same as the Council’s current appellate decision. Councilmember Fraley-Monillas asked what happened if the Council missed the 7-day appeal timeframe. Mr. Taraday said the 7-days was “should” not “shall.” If someone made a request on the 8th or 10th day, the 4.1.a Packet Pg. 22 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 21 Council has a reasonable basis for saying no, but the Council still has the ability to appeal. He clarified the Council is not restricted to the 7-day timeline but is subject to the same 21-day LUPA deadline. Councilmember Fraley-Monillas asked what currently ensures a case is heard by the Council within 21 days. Mr. Lien explained the appeal to City Council is an administrative appeal. Currently the Council’s decision is the final decision and that starts the 21-day period for a LUPA appeal. If the Hearing Examiner’s decision is the final decision by the City, that starts the 21-day period. Councilmember Fraley-Monillas asked how the Council is informed of an appeal request. Mr. Lien answered in the current process, the Council is informed when an appeal is filed. Under the proposed process, Council will receive notice of the Hearing Examiner’s final decision. Mr. Taraday explained it was a “belt and suspenders” approach: the belt is the ability for citizens to come to Council and request an appeal and the suspenders are Councilmembers can raise a concern. Councilmember Buckshnis asked the total cost to a citizen. Mr. Lien said currently if a citizen appeals a Type III decision to the City Council, the fee is $500. Under the proposal, a citizen files a request for reconsideration which costs $250 and the Hearing Examiner issues their decision on reconsideration. The citizen could then ask the Council to file a judicial appeal. Councilmember Buckshnis summarized the City Council was interjecting themselves as a legislative body to appeal to Superior Court on behalf of a citizen. Mr. Lien agreed. Councilmember Buckshnis asked what happened if some Councilmembers did not agree with filing an appeal. Mr. Lien said it would require a majority of Council to initiate an appeal. For Councilmember Buckshnis, Mr. Lien explained the proposed process changes the City Council’s role; instead of a quasi-judicial, the Council would essentially become an appellant. Mr. Taraday clarified the phrase, “on behalf of a citizen,” the citizen would not be a party to the LUPA appeal unless they filed their own appeal. Filing on behalf of a citizen means the City of Edmonds as directed by the City Council is appealing the Hearing Examiner decision. The citizen may benefit if the City wins and the decision reversed, but he would not be representing the citizen in Superior Court. Councilmember Buckshnis commented fortunately the City currently has a flat rate attorney; if the City returned to an hourly attorney, a lot of money could be spent on this process. Mr. Taraday said the Council could also change the process if they returned to an hourly attorney. Councilmember Teitzel said his interest was not making this harder for citizens and although it sounds very complicated, it actually makes it easier for a citizen to pursue an appeal because they would not have to hire an attorney and the filing fees are less than appealing to the City Council in a quasi-judicial capacity. Mr. Lien said currently, if a citizen files an appeal to City Council, the cost is $500 and the cost to file a judicial appeal at Superior Court is $240. Petitioning the Council to appeal removes a step in the process for the citizen. Councilmember Teitzel commented it also obviates the need for the citizen to hire attorney. Mr. Lien said a citizen can represent themselves pro se in an appeal to Superior Court. Councilmember Teitzel said if the City Council appeals, the City Attorney’s office would represent the City. Mr. Lien agreed. Councilmember Teitzel asked if the proposed process was simpler and less costly for a citizen. Mr. Lien answered it takes one step out of the process, the closed record appeal to City Council, and eliminating a step makes it simpler. Mr. Taraday said it eliminates a step if the Council agrees to appeal which should not be presumed. It is possible there will be citizens who request the Council appeal and the Council will decide not to. Mr. Lien said even if the Council does not agreed to appeal, it still eliminates a step before the citizen can appeal to Superior Court. Councilmember Teitzel said under the quasi-judicial process, the Council hears the case and renders a decision and the citizen can appeal to Superior Court. Mr. Taraday advised the judicial appeal never goes away but the administrative appeal goes away on Type III under this proposal. 4.1.a Packet Pg. 23 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 22 COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Tibbott asked how and when a citizen would make their case to the City Council. It appeared it would be in writing for discussion in executive session but if it was at a City Council meeting, how did the citizen get on the agenda. Mr. Lien reviewed the timing, a citizen had seven days following the reconsideration decision. The Hearing Examiner typically issues decisions on Fridays. If a citizen chose, they could come to City Council on the following Tuesday. The request would not be in the packet, but the Council would have received the notice of final decision on reconsideration. Councilmember Tibbott asked if the notice to Council would include all the documentation presented to the Hearing Examiner for reconsideration. Mr. Lien said the notice of application and notice of public hearing, staff report, and all materials associated with the application are included with the Hearing Examiner agenda. The Council could be added to receive the Hearing Examiner and ADB agendas. If a citizen disagreed with the Hearing Examiner’s decision, Councilmember Tibbott asked how they would get on the Council’s Tuesday agenda. Mr. Lien said they would not have to be on the agenda; they can make their request by, 1) in writing to the Council’s legislative assistant and Development Services Director, or 2) verbal request at a regular City Council meeting during audience comments. Councilmember Tibbott asked if the three-minute audience comment would be their only opportunity to request the Council appeal. Mr. Taraday said it would be up to the Council President if he/she wanted to allow more than three minutes. If a citizen requests an appeal during audience comments, the Council has several options including amending the agenda to add more time to hear from the citizen at the same meeting or the next meeting, scheduling an executive session at that meeting or the next meeting, etc. Councilmember Tibbott said one thing that was compelling to him about the proposed process was it offered the Council an opportunity to walk a site, get more information from the parties, etc. which the Council was not able to do in the existing quasi-judicial review. He asked at what point more exploratory analysis could be done. Mr. Taraday said one of the advantages of the notice provisions was they were designed to invite the City Council into the process at the earliest possible stage. For example, after seeing a notice, a Councilmember could decide to attend and/or testify at the Hearing Examiner hearing, talk with the neighbors, etc., because there are no concerns with ex parte communication that exists in the current process. Councilmember Tibbott asked if Councilmembers could attend the reconsideration hearing. Mr. Lien explained there is no hearing for reconsideration. The Council will receive the request for reconsideration and the concerns raised regarding the Hearing Examiner’s decision. With regard to the seven days, Councilmember Mesaros said there are four times a year when there is a fifth Tuesday where the Council does not meet for ten days. The citizen could still submit a written request but the opportunity to make a request at a Council meeting could expire during those ten days. He noted that was especially true in December when the Council does not meet for a period of time due to the holidays. Mr. Lien said the Hearing Examiner meets on the second and fourth Thursday of every month and he has 10 business days to issue a decision, typically the Friday following 14 days. He agreed there were instances there would not be an opportunity to make a request in person and the citizen would need to file a written request. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Teitzel said the objection he has he heard to moving away from the quasi-judicial was it may erode the ability of Council to be advocates for their constituents. However, it was his understanding 4.1.a Packet Pg. 24 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 20, 2018 Page 23 this revised process may actually improve the Council’s ability to advocate for their constituents. Mr. Taraday agreed, because as judges the Council cannot advocate on behalf of one of the parties. 8. MAYOR'S COMMENTS Mayor Earling said he has reason to believe the political dynamics in Washington, D.C. are shifting with the knowledge of another party taking over authority within the House of Representatives. Sound Transit has been trying break loose $1.2B in funding to get light rail to Lynnwood and that was recently accomplished. Sound Transit will also be receiving a $650M low interest loan. In speaking with one of Congressman Larsen’s aides, he mentioned for the first time in two years they are getting more return emails when asking questions within the administration which the aide viewed as real progress. Mayor Earling was hopeful many things could be moved along. He wished everyone a Happy Thanksgiving. 9. COUNCIL COMMENTS Councilmember Teitzel said this week is a time to be thankful. He was thankful for the opportunity to live in the most beautify city in the state, for being able to serve on Council and enacting policies to keep Edmonds beautiful, for his family including his wife and daughters and for being a graduate of Washington State University. He said Go Cougs. Councilmember Buckshnis said she was thankful to be Packers’ fan, for people who support the environment and for all the help staff provides. She urged everyone to spread kindness. Councilmember Johnson wished everyone a Happy Thanksgiving and said go Cougs. Council President Nelson wished a Happy Thanksgiving to all. Councilmember Tibbott wished a Happy Thanksgiving, offered his condolences to Cougs and said go Huskies. Councilmember Mesaros wished a Happy Thanksgiving. Councilmember Fraley-Monillas said she spent the past week on the hill in Washington, D.C. and she agreed a new-found energy was resurging. She wished everyone a nice Thanksgiving and go Huskies. Mayor Earling said go Cougs. 10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 12. ADJOURN With no further business, the Council meeting was adjourned at 10:30 p.m. 4.1.a Packet Pg. 25 Attachment: 11-20-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 12/4/2018 Approval of Council Meeting Minutes of November 27, 2018 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 11-27-2018 Draft Council Meeting Minutes 4.2 Packet Pg. 26 Edmonds City Council Draft Minutes November 27, 2018 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES November 27, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Dave Turley, Assistant Finance Director Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA Mayor Earling advised Item 5, Snohomish Health District Presentation, was removed from the agenda as the presenter was not available. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Johnson requested Item 4.4 be removed from the Consent Agenda. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. SEPTEMBER 2018 QUARTERLY FINANCIAL REPORT 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS. 4.2.a Packet Pg. 27 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 2 3. ONE-YEAR RENEWAL OF THE LIGHTHOUSE, PLLC CONTRACT (LIGHTHOUSE) 5. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH MURRAYSMITH FOR THE FIVE CORNERS RESERVOIR RECOATING PROJECT 6. DRAINAGE EASEMENT AT 1015 BELL STREET 5. ITEMS REMOVED FROM CONSENT 1. SENIOR CENTER LEASE AMENDMENT PROPOSAL (previously Consent Agenda Item 4.4) Councilmember Johnson recalled she had reservations when the ground lease was presented to City Council three years ago, primarily of an environmental nature and her concerns have not been completely satisfied. She was aware there were plans to build the building 12 inches about the flood area; however, with global warming, king tides and flooding, she was not convinced this was the best decision for the City with regard to the location of the senior center. She will not vote in favor of the lease amendment. In the event the breakwater was not sufficient or was damaged during construction, Councilmember Johnson was unclear who would be financially responsible, whether the cost would be shared 50/50 or if it would be 100% the City’s responsibility. She pointed out there is inadequate parking in that area and there needs to be a plan for parking such as utilizing adjacent parking lots or a parking system for larger events. Councilmember Fraley-Monillas said she and other Councilmembers have received several comments from citizens regarding the Senior Center. She asked who would be responsible if the Senior Center defaults on the loan they are considering for the remainder of the building funds. She was told by the executive director that whoever loans them the money will be out the money, that the City will not be responsible to pay back the loans. For clarification, she explained the Senior Center will own the new building, but the City owns the land. City Attorney Jeff Taraday referred to Paragraph 4.3 in the proposed ground lease which addresses many related topics including the specific question Councilmember Fraley-Monillas raised with regard to loans. He read from the paragraph, “Senior Center shall not encumber the Property or any Improvements thereon without prior written approval of the City.” That sentence prevents the Senior Center from using the City’s property or their building on the City’s property as collateral for a loan. He used the example of a mortgage where the land secures the loan; the Senior Center cannot do that in this situation. Any loans the Senior Center gets would most likely be unsecured although he did not have information related to their financial plan and suggested those questions be directed to the Senior Center. Based on this sentence, he assumed most of their loans would be unsecured. To the extend there is a default on an unsecured loan, that is between the Senior Center and the lender and the City should not have any liability to make up any default. Councilmember Teitzel read from Section 4.3 of the Ground Lease, “Failure to remove the lien or furnish the cash or bond acceptable to the City within thirty (30) days shall constitute an Event of Default under this Lease and the City shall automatically have the right, but not the obligation, to pay the lien in full with no notice to Senior Center and Senior Center shall immediately reimburse the City for any sums so paid to remove any such lien.” He inquired about the word “immediately” in this clause; immediately to him meant without delay and he asked if that could mean the same day. He said “immediately” was a term of art and he was troubled by a term of art in a legal document. Mr. Taraday did not agree it was a term of art; a general legal principle in interpreting legal documents is that unless there is a specific reason to interpret a word in a way that’s different than its regular, plain dictionary meaning, the regular, plain dictionary definition is used. He did not see a reason to interpret “immediately” differently than it would be used in ordinary speech. 4.2.a Packet Pg. 28 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 3 Mr. Taraday provided context for this sentence, noting if the Senior Center can’t encumber the property, how could there be liens. Under state law, when a contractor or subcontractor works on property and doesn’t get paid for the work, they are entitled to file a lien on the real property to ensure they will ultimately get paid. That is theoretically how these liens could arise. The Senior Center is not authorized to not pay its contractors and furthermore, it provides that the Senior Center would obtain a performance bond to ensure if they aren’t able to pay their contactors, a third party would pay the contractors. He concluded the City was well protected in that regard. With regard to “immediately,” Mr. Taraday explained if the lien was not removed immediately, Senior Center would be in default under the lease and the lease provides various different ways of correcting defaults, one of which, in the most extreme cases of default where there is no other viable remedy, the City could terminate the lease in which case all improvements located on the property would become the City’s property. He did not anticipate that would ever be necessary given the protection provided by the performance bond. Councilmember Johnson recognized the seawall was outside the footprint of the build, but its sole intent was to protect the building. She asked if the lease agreement addressed responsibility for the seawall. Mr. Taraday said it does not directly address replacement of the seawall; the seawall is be outside the footprint that the Senior Center is leasing from City. Councilmember Johnson asked if the City would be responsible for maintaining or replacing the seawall even if its sole function was to protect building. Mr. Taraday said the seawall protects not just building but also the parking lot which provides parking for the building and City’s adjacent park as well as protects the City’s trail system located on the waterfront side of building. Parks & Recreation Director Carrie Hite said the seawall is currently the City’s responsibility to maintain. If the seawall were damaged due to construction of building, which is not covered in lease, she believed it would be the Senior Center’s responsibility. If there was any damage to the adjoining Ebbtide building, the sidewalk or sections of the parking lot that are planned to be reconstructed, it would the Senior Center’s responsibility as part of the construction project. Mr. Taraday agreed. Councilmember Johnson commented the property is a former site of a sawmill, so what under the surface is unknow. Councilmember Buckshnis recalled in September the Finance Committee asked for an updated proforma that replaced TBD with numbers as well as an updated feasibility study the reflected the $16M estimated cost, but those have not been provided. She observed the Senior Center may borrow $1.5M. She asked if the City could loan money to the Senior Center, similar to the loan to the Edmonds Public Facilities District, if the Center was unable to sustain its profitability. Mr. Taraday answered there was nothing preventing the City from choosing to lend money to the Senior Center, but there was also nothing that obligated the City to lend them money. The lease expressly contemplates the City Council will have a forthcoming opportunity to revisit their financial circumstances. Mr. Taraday referenced Section 4.1.1 of the proposed lease which states “Senior Center shall undertake no demolition, construction, remodeling, alteration, or changes ("Work") on or to the Property without the prior written consent of the City, which shall be within the discretion of the City Council to withhold or deny. In applying its discretion, the City Council shall consider, among other factors deemed relevant by the City Council, the extent to which the Senior Center has secured sufficient capital and/or financing to complete the construction of the Building, the construction of other improvements to the Property, and related financial obligations (including having an adequate contingency fund for the contemplated Work )…” Councilmember Buckshnis clarified the City could choose not to authorize the Senior Center to break ground if their financials are not sufficient to support the project. Mr. Taraday agreed, when the Senior 4.2.a Packet Pg. 29 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 4 Center comes to the Council in a few months seeking that authority, the City Council will have another opportunity to review their financial status and the extent to which they have the capital secured and decide whether the Council is comfortable moving forward. Council President Nelson commented on the importance of continuing the long-term partnership for this vital community asset. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE OPTION TO LEASE BETWEEN THE SENIOR CENTER AND THE CITY OF EDMONDS. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. 6. PRESENTATIONS 1. SNOHOMISH HEALTH DISTRICT PRESENTATION This item was removed from the agenda. 7. AUDIENCE COMMENTS Dave Cooper, Edmonds, referred to the Housing Strategy Task Force, commenting he has been following this issue for a long time. He urged the Council to listen to the people who are opposed to Housing Strategy and have very deep concerns about it. In the meetings he has attended, 75-80% of the people are opposed; many others who do not have time to attend meetings are very concerned about the Housing Strategy. The original task force represented special interests and did not reflect the citizens of Edmonds which is the reason for the opposition. It would be more cost effective in the long run to involve the people who are opposed to the draft Housing Strategy, get their input and develop a strategy everyone can agree on instead of doing it multiple times. There has been talk of litigation if the Housing Strategy is passed. He supports the concept of more density in Edmonds, but his other concerns have been ignored. He was impressed with how hard the City Council works and suggested it may be time to move to a paid City Council because a Council paid for by the taxpayers would provide better representation and, as a taxpayer, he would be willing to pay for that. Jay Huag, Edmonds, said he first learned of the Housing Strategy Review agenda item yesterday. He and others understand the thinking behind it and many like the reset date of the 2020 but the way the Citizen Housing Commission is chosen is one of the biggest concerns as there does not appear to be an open application process and Councilmembers who vote one way will appoint accordingly. The current administration seems to be controlling a good portion of the process. Most citizens weren’t fooled by the charade this summer and fall regarding the Housing Strategy and the trust factor is almost non-existent. Mayor Earling having two information meetings in the heart of the holiday season, December 3 and 13, makes it appear there is once again a rush to complete the Housing Strategy. He requested the City Council remove the Housing Strategy from of the Comprehensive Plan and develop a new plan with citizen input and transparency. He will trust in the process until he doesn’t; government doesn’t always get it wrong, such as with the Housing Strategy, and when enough citizens speak up, the Council needs to listen. Some of the ideas may be helpful in starting a new open and inclusive process in 2019 that will truly reflect what the residents of Edmonds want. Citizens do not want Edmonds to be another cookie-cutter town which the original strategy intended to do. He urged the Council to reach out to the citizens; hundreds have come to meetings, open houses, town halls, workshops, to speak honestly about what they want the Council to do. Rebecca Anderson, Edmonds, was encouraged by the efforts being made regarding the Housing Strategy process, specifically how to include more input and participation from residents which will result in a better outcome that will benefit residents of Edmonds. Rushing through another draft of the Housing Strategy would likely result in more skepticism from residents. She was encouraged to see some Councilmembers 4.2.a Packet Pg. 30 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 5 working on the challenge of how to include more residents in the process as illustrated by the Housing Strategy Review submitted by Councilmembers Teitzel and Buckshnis on tonight’s agenda. With regard to the questions in that document, should the Council obtain the services of consultant, she suggested the skill set may exist among residents willing to assist in that role. With regard to citizen involvement, she was unsure creating a commission at the Council level was an open enough process; for example, how would a commission reach out to all residents, all neighborhoods. She proposed the positions be restricted to residents not already on other City commissions, task forces or committees so they could focus on Housing Strategy. Regarding communication, she said the City can do better; emails and websites are only helpful when people know how to sign up or where to look. She suggested sending a postcard to all Edmonds residents informing of the strategy effort and inviting them to provide input and be informed of the process. Even with the new commission, the need for a better process remains. She encouraged the Council to review the revised plan for Housing Strategy Adoption process submitted by residents during Audience Comments at the November 13 Council meeting for inspiration. She thanked the Council for working on ways to include more Edmonds residents in this important issue, but there seems to be lack of cohesiveness between the administration and City Council; they seem to be working in parallel rather than together on the Housing Strategy issue. For example, last week there was communication from the City regarding two public information meetings scheduled for next month. She asked how that effort relates to the process the Council will be discussing tonight. It would be more productive and less taxing if the administration and Council worked together. Jeff Scherrer, Edmonds, expressed appreciation for the City Council, Mayor and staff’s efforts. He relayed a quote from Dr. Adrian Rogers in 1931 “You cannot legislate the poor into freedom by legislating the wealthy out of freedom. What one person receives without working for, another person must work for without receiving. The government cannot give to anybody anything that the government does not first take from somebody else. When half the people get the idea they do not have to work because the other half is going to take care of them and when the other half gets the idea that it does no good to work because somebody else is going to get what they worked for, that is about the end of any nation. You cannot multiply wealth by dividing it.” He suggested considering that quote in the discussion of the Housing Strategy. He asked the City Council to remove the Housing Strategy from the Comprehensive Plan and begin a process in 2019 that truly involves Edmonds residents. Mike Hanning, Edmonds, agreed with the request to remove the Housing Strategy from the Comprehensive Plan and involve citizens instead of the handpicked task force and advisory group. He suggested a group of regular citizens, not people with special interests, so the plan reflects what the residents of Edmonds want. Roger Hertrich, Edmonds, commented the City seems to be making progress on the Housing Strategy issue. Next, he relayed that the ferry will take over the waterfront in the future. Part of their recent long- range planning includes larger ferries which results in more people waiting for the ferry and the need for more parking, as well as another slip south of the current terminal. The terminal will eventually have a ferry parked overnight, a 70-foot tall structure that will block views from Main Street. Yet, there seems to be no resistance to that plan. He recalled when he was on the Council, there were several disagreements with the ferry and they eventually sought an alternate location, the Unocal site. Ferry service will not improve with an additional slip because the conflicts with the railroad remain. He suggested the City Council inform the state they do not want a second slip. When he was on the Council, if WSF wanted to enlarge a terminal, they would look at alternate locations. WSF found an alternate location but now want to give it up because Edmonds won’t say no. 8. ACTION ITEM 1. 2019 PROPERTY TAX ORDINANCES 4.2.a Packet Pg. 31 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 6 Finance Director Scott James recalled a presentation was made to Council last week regarding the EMS and Regular Property Tax Levies. Council requested the ordinances for the EMS Levy and the Property Tax Levy be drafted separately. He reviewed ordinance options:  EMS Levy 1. 2019 EMS Property Tax Ordinance with 1% increase to levy an estimated $4,048,199  Regular Property Tax Levy o City Attorney drafted three options 1. 2019 Regular property tax levy with -1% decrease to levy an estimated $10,351,89 (decreases revenue by over $207,000) 2. 2019 Regular Property Tax with 0% increase to levy and estimated $10,455,577 (generates $103,000 less than the recommended 1% property tax increase) 3. 2019 Regular Property Tax with 1% increase to levy and estimated $10,559,264 (Recommended) Staff recommends the Council adopt the EMS levy. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ORDINANCE 4133 PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE EMERGENCY MEDICAL SERVICE PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED EMERGENCY MEDICAL SERVICES LEVY OF $4,048,199. MOTION CARRIED UNANIMOUSLY. Staff recommends the Council adopt the Regular Property Tax with a 1% increase. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT THE REGULAR PROPERTY TAX WITH A 0% INCREASE Councilmember Johnson asked staff to describe banking and whether it protects a property owner from a property tax increase. Mr. James explained a property tax increase that is not levied can be banked for future Councils to levy. The City current has approximately $66,000 in banked capacity as a result of the Council raising property taxes by the IPD in 2014. Councilmember Johnson relayed her understanding that banking allows the City to have a 0% tax increase but gives the Council the authority to levy it in the future such as in the event of a recession. Mr. James clarified the option in the motion would not raise the 2019 property tax levy but includes an increase for new construction and banking the 1%. Councilmember Johnson summarized the Council could adopt a 0% increase and bank the 1% for the future. Mr. James said the proposed ordinance includes banking. The Comptroller assured a 0% increase in the property tax levy does not take away the Council’s ability to utilize the banked capacity in the future. Councilmember Fraley-Monillas said the intent of her motion for a 0% increase was status quo and not banking the 1%. If the 1% is banked, citizens will still pay more and the funds are banked. Mr. James explained the ordinance with a 0% increase includes banking the 1% for future Councils. Future Councils are not obligated to levy it but provides the flexibility to use it in the future. Mr. Taraday clarified it is not banking actual money, it is banking the legal authority to levy in a future year what the Council is not levying this year. Even the 101% is not the true max because it does not include the banked capacity. Banking in this context is not money collected in 2019 and placed in a bank, it is reserving the authority to levy it in future years. Councilmember Fraley-Monillas inquired about the language in the ordinance regarding banking. Mr. Taraday said Section 4 in all three ordinances includes the language regarding banking. Councilmember Fraley-Monillas asked why that was included in the ordinances. Mr. Taraday said it was included based on, 4.2.a Packet Pg. 32 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 7 1) in his opinion it was prudent to preserve that ability for future Councils should the money be needed, and 2) if the Council disagrees with his opinion, the ordinance can be amended by removing Section 4. Councilmember Fraley-Monillas said when she made the motion for Option 1, she did not understand that it included banking. Mr. Taraday explained if Councilmember Fraley-Monillas wanted a 0% increase and to not allow a future City Council to levy that 1% in the future, the way to accomplish that was to remove Section 4 from the ordinance. Mr. Taraday did not recommend that but said it could be done. Councilmember Teitzel asked if the Council decides not to increase the 2019 property tax levy rate, that does not mean the City’s property tax income in 2019 would be flat because as assessed values increase, property taxes increase at a commensurate level. Mr. James said that was not true, recalling recalled a graph he displayed last week that illustrates the inverse relationship; as property values increases, the property tax rate decreases. If the Council chooses this option, the City can only increase what was raised last year, $10,368,000 as well as the allowance for new construction. The extra taxes citizens are experience are not a result of increases in assessed value. As a retiree, Councilmember Teitzel said he was sensitive to property taxes. He pointed out the 101% option would be approximately a $0.60/month or $6/year increase in property taxes. Mr. James said the cost of a 1% increase to the average homeowner is $0.62/month. While he appreciated the intent to not increase property taxes, Council President Nelson preferred to take it a step further by reducing property taxes by 1%. He will oppose the motion as he believes property owners have been carrying this burden too long and need some relief. Councilmember Mesaros inquired about the increase to the banked capacity if the Council adopted an ordinance that included banking. Mr. James answered it would be the 1% or $103,000. Councilmember Mesaros observed that amount would be added to the existing $66,000 and a future Council could utilize that if they chose. Councilmember Buckshnis expressed support for the status quo. She asked if there was a time limit for using the banked capacity such as five years. Mr. James said there is no time limit. Mr. Taraday explained the state allowed banking in part out of the recognition that cities cannot, without voter approval, increase the property tax levy by more than 1%/ year. In recognition of that limitation, the legislature provided this vehicle so that when cities feel they don’t need full 1% in a given year but may need it in a future year, the city would have banked authority to increase property tax levy by more than 1%. Councilmember Buckshnis summarized a future Council could utilize the accumulated banked capacity. For example, if the Council did not increase property taxes for five years and banked that capacity, in five years the Council could increase property taxes 5%. Mr. Taraday provided a scenario, a significant economic downturn in the next eight years where sales taxes revenue plummets to level such that police, fire and other essential services cannot not be funded; one of the options that a future Council would have would be to use the banked capacity to help backfill the loss of sales tax. Every year a Council does not levy the maximum under the law, they can bank the delta. Councilmember Fraley-Monillas said she and other Councilmembers have spoken with many citizens including seniors and veterans who not able to stomach another tax increase. She realized for some people $6/year was not a big deal, but for some people such as seniors on a fixed income and their Social Security is increasing, it is significant. The City is spending millions in the proposed budget, and she did not feel the loss of the property tax increase, approximately $100,000 would be missed. She supported having no tax increase. COUNCILMEMBER FRALEY-MONILLAS MOVED TO AMEND THE MOTION TO REMOVE SECTION 4 SO THIS YEAR’S 1% WOULD NOT BE BANKED. MOTION DIED FOR LACK OF A SECOND. 4.2.a Packet Pg. 33 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 8 If the Council did not increase the property tax levy rate, Councilmember Teitzel encouraged Councilmembers to be circumspect about approving budget amendments as not increasing the property tax levy will increase the budget load without a commensurate increase in property tax revenue. Mr. James reread the motion: APPROVE ORDINANCE 4134 PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 100% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,455,577. UPON ROLL CALL, MOTION CARRIED (4-3) COUNCILMEMBERS JOHNSON, BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS FRALEY-MONILLAS AND MESAROS VOTING NO. Mr. Taraday clarified as he understood the motion, the Council voted to approve the version of the ordinance that contains Section 4 regarding banking. Mr. James agreed. 9. PUBLIC HEARING 1. FINAL PUBLIC HEARING ON THE 2019 PROPOSED BUDGET Finance Director Scott James reviewed six new amendments (in italics and shaded): COUNCIL’S BUDGET CHANGES Item # Budget Book Page # Description Cash Increase (Decrease) Submitter & Request # GENERAL FUND 001 1 57 Reduce City’s SnoCo Health Dist Contribution to $0.50/pp $20,815 Fraley- Monillas #1 2 57 Carryfoward Unallocated 2018 Council Contingency (93,740) Buckshnis #1 3 DP#60 Remove Tree Board Minute Taker $1,500 Buckshnis #2 4 101 New DP – Add Tree Board Supplies for brochures (1,000) Buckshnis #3 5 DP#96 Remove ECA “Enhance our Arts & Culture” contribution 75,000 Buckshnis #4 6 DP#47 Remove federal lobbyist 72,000 Buckshnis #5 & Nelson #5 7 101 New DP – Add new position “City Arborist” ($147,000) Buckshnis #6 8 51 New DP – Add increase for Court Security ($33,000) Buckshnis #7 9 DP#58 Remove Five Corners Consultant $30,000 Buckshnis #8 & Nelson #3 10 DP#65 Remove Youth Services Coordinator $53,717 Buckshnis #9 & Nelson #8 11 DP#77 Remove Car for SRO – negotiate $65,000 Buckshnis #10 12 DP#49 Remove Increase for PIO/Communications Specialist $18,000 Buckshnis #11 Nelson #6 13 33 New DP – Add Carryforward for Professional Services ($132,000) Buckshnis #12 14 DP#3 Remove Contract Project Management Support $45,000 Teitzel #1 & Nelson #1 15 DP#53 Remove National Citizen Survey $22,000 Teitzel #2 16 DP#48 Remove Creative District Support $10,000 Nelson #2 17 DP#50 Remove Diversity Commission Support Staff $20,000 Nelson #7 18 DP#9 Remove Safety & Risk Disaster Coordinator $85,567 Nelson #9 19 DP#10 Remove Professional Services Consultant $10,000 Nelson #10 4.2.a Packet Pg. 34 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 9 20 DP# Remove Electronic Parking Software $49,900 Nelson #13 21 DP# Reduce Downtown Parking Study $35,000 Nelson #14 22 DP# Reduce Capital Renewal Projects $170,000 Nelson #17 23 DP#84 Remove State of the City Scribe $800 Johnson #7 24 DP#84 Remove Pedestrian Task Force Education Program $20,000 Tibbott #1 Impacts to General Fund Ending Cash $397,559 STREET FUND 111 25 DP #12 Remove Sidewalk Crew $323,294 Nelson #4 Impacts to Fund 112 Ending Cash $323,294 STREET CONSTRUCTION FUND 112 26 DP#111 Reduce by $1M – transfer $1M to Marsh Restore $0 Buckshnis #12 26 DP #97 Reduce Pavement Preservation Fund $500,000 Nelson #16 Impacts to Fund 112 Ending Cash $500,000 REET 2 FUND 125 28 DP#119 Reduce Gateway Sign Replacement $25,000 Nelson #15 Impacts to Fund 125 Ending Cash REET 1 FUND 126 29 DP #104 Relocate staff proposed location of Admiral Way crosswalk $70,000 Teitzel #4 Impacts to Fund 126 Ending Cash $70,000 Unidentified Sources of Funds for New Projects 30 New DP Assessible Playground Updates ($200,000) Nelson #18 31 New DP Edmonds Drug Task Force (2) Police Officers ($300,000) Nelson #19 Impacts to Fund XXX Ending Cash WATER FUND 421 32 DP#18 Remove Vacuum Machine $70,000 Johnson #2 Impacts to Fund 421 Ending Cash $70,000 STORM FUND 422 33 DP#23 Remove one-time expenses from Decision Package $21,000 Johnson #3 34 DP#28 Remove Dayton Street Pump Station $907,000 Johnson #4 Impacts to Fund 422 Ending Cash $928,000 TECHNOLOGY RENTAL FUND 512 35 DP #88 Remove Tableau Software $28,250 Nelson #11 36 DP#87 Remove Council Video Recording Device $30,000 Johnson #8 Impacts to Fund 512 Ending Cash $58,250 Total Councilmember Requested Changes $1,872,103 STAFF’S RECOMMENDED PROPOSED BUDGET BOOK CHANGES Item # Budget Book Page # Description Cash Increase (Decrease) GENERAL FUND 1 New Item 43 City Clerk Benefits Understated (15,125) 2 New Item 20 Culture & Recreation – Program Revenue ($45,000) 3 New Item 57 SnoCo DEM (Former ESCA)/SERS ($5,245) 4 New Item 57 SnoCo 911 (former SNOCOM) Merger Savings $169,180 5 New Item DP 95 Reduce Contribution to Sno Health District to $1/capita $42,000 Impacts to General Fund Ending Cash 145,810 Fund 017 Marsh Restoration and Preservation 6 124 Add Donation Revenues $6,800 Impacts to Fund 017 Ending Cash $6,800 Fund 112 Street Construction Correct pavement preservation expense for General Fund 4.2.a Packet Pg. 35 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 10 7 DP 97 Transfer by increasing Fund 112 expense ($500,000) Impacts to Fund 112 Ending Cash ($500,000) EDMONDS HOMELESSNESS RESPONSE FUND 018 1 61 Move $250,000 Transitional Housing budget to REET Fund 125 $250,000 Impacts to Fund 018 Ending Cash $250,000 REET 2 FUND 125 1 167 $250,000 for Transitional Housing ($250,000) Impacts to Fund 125 Ending Cash ($250,000) Mayor Earling opened the public participation portion of the public hearing Mike Shaw, Edmonds, commented theory is good thing; the theory of evolution explains how the natural world works, the theory of climate change explains a lot about what is going on in the world although half of Congress and the President don’t agree. There is a theory the Edmonds Marsh could use some restoration and that there could be a new salmon run through the Unocal property, soon to be owned by WSDOT. Unless funded, that will remain a theory. He supported Council budget change 26, DP 111 and said future residents of Edmonds, the birds, salmon and fisherman will thank the Council. Mike Popke, Edmonds, Board President, Edmonds Public Facilities District (EPFD), and General Sales Manager at Lynnwood Honda, said he and his wife and Lynnwood Honda have supported many things in Edmonds for the past 25 years. Nearest to their heart is the Edmonds Center for the Arts (ECA) They have seen many positive things happen in the community because the ECA exists. He provided several facts including the ECA’s economic impact on the community of approximately $7.5M/year, by May 2019 the ECA will have had 360 ECA presentations, since 2006 has performed to over 840,000 people, and annual donations of $1M/year from private sources help the ECA survive and thrive. Regarding recent concerns by members of the City Council about the EPFD’s financial oversight and reference to audit management letters, he said for the past ten years the EPFD has received one or more management letters; in eight of the last ten years, the City has also received one or more management letters from the State Auditor. Management letters are routine and call attention to items that the staff and governing body should be aware of and take corrective action to resolve. In all cases, the EPFD has taken corrective actions necessary to resolve any issues raised, just as the City and all government agencies across the state have done. He was proud of the ECA staff, confident in the leadership and oversight of the district and its operations. He asked the City Council to join many sponsors, audience members, individuals, businesses, volunteers and donors and peer cities across Washington State who all support their performing art centers with annual operating grants, by supporting the ECA. Nora Carlson, Edmonds, said she loves living in Edmonds. She and her partner returned three years ago after having lived in Edmonds in the 80s and 90s and became involved in the community. One of the reasons they decided to move to Edmonds is the strong arts presence. They are active volunteers in several arts organizations in Edmonds; one of the arts organizations they strongly support is the ECA where they volunteer. They are 2 in a cadre of 175 people who volunteer at ECA; the value of this support equates to about $200,000. She asked for a show of hands from the audience regarding people who have attended performances at ECA, have volunteered or supported ECA in some way; several people raised their hands and she thanked them for their support. This Giving Tuesday is an opportune time for the City Council to provide $75,000 to continue and expand the community and education outreach programs currently available at ECA. The City’s generous funding will make a difference in the programs offered for the benefit of many including diversity of ages, ethnicity, abilities and both individuals and families who otherwise could not afford to participate in the arts. ECA offers unique programs on site, in schools and community venues that includes educational matinees for school and homeschool groups; Saturday matinees; Arts for Everyone discount tickets for low income students, families and adults; KidStock! free family arts 4.2.a Packet Pg. 36 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 11 celebration; artist residencies and interactive outreach; summer art enrichment camps; and the dementia inclusive series. She provided a quote, “Art has the power to transform, illuminate, inspire and motivate.” Karyn Roseburg, Edmonds, a second-grade teacher at Westgate Elementary, said every year she seeks out meaningful field trips for her students. Destinations in Seattle are wonderful but far away and often expensive for students. They have been attending plays at ECA for many years. In the past she took students to the Story Box presentations at the ECA; the presentations were okay but did not provide much diversity from year to year and she planned field trips elsewhere. About five years ago, she returned to the ECA for their educational matinees which now offer diverse performances and programs throughout the year. In addition, the ECA offers Arts for Everyone grants. A typical theater ticket for a matinee at ECA is $8; for many students that cost is a financial hardship. Arts for Everyone grants uses the school’s free and reduced lunch percentage to offer $2 discount tickets for students and suddenly attending the local theater is more affordable and equitable for all students. Four years ago she took her students to see the play, “Celestial Beings,” a performance about a young girl with autism and how she came to be accepted by other children. When she returned to her classroom, her second graders continued to talk about the play and they ended up writing sequels to the performance that parents and Gillian Jones, ECA, were invited to watch. She loved that a one-hour performance turned into a weeklong class project with a culminating performance for parents. Her daughter, now a fifth grader, was in that group of students and she still brings up “Celestial Beings” in conversation, illustrating the impact the ECA has on local students. Last year the ECA hosted Tibetan Monks for a five-day residency. Westgate Elementary was invited to attend an educational matinee to see the monks perform. One of her students was Tibetan and was happy to attend a field trip based on his culture and his father attended as a parent chaperone. Her class found the monks’ performance amazing and she attended an evening performance with her family and the Saturday ceremony. A few weeks ago she participated in a free teacher workshop sponsored by the ECA where she learned to make puppets for her classroom and tools for integrating art and STEM in her classroom. The ECA has a huge impact on local students, community and teachers. She urged the City Council to support ECA with a $75,000 grant in the 2019 budget. Donnie Griffin, Edmonds, Vice Chair, Edmonds Diversity Commission, asked for the Council’s support to increase the Diversity Commission’s staff support from 10 hours/month to 40 hours/month. He described critical projects they are planning: a downtown business person relayed a customer of color said she no longer wanted to come to Edmonds because she did not feel welcome in some of the stores and felt she was being stared at. The business owner returned to her business and talked to an employee of color who validated the customer’s concern and said she too didn’t like spending much time in downtown Edmonds. One of the projects the Edmonds Diversity Commission would like to undertake is a grand alliance with the Communities of Color Coalition of Snohomish County. The grand alliance is designed to engage the business community and leaders in opportunities to improve and enhance the diverse feel of the downtown core. Another project the commission hopes to take on is making inroads into connecting with communities on the Highway 99 corridor in an effort to create alliances with all of Edmonds. A third project is connecting with a community of color that it has been difficult to connect with, primary the Asian community, and determine how to make that growing community part of Edmonds. Gillian Jones, Director of Programming, ECA, read a letter from Phyllis Beacher and her 84-year old mother, Icho Hutton who participate in the ECA programs for people with memory loss and their caregivers and implore the City Council to support ECA through the $75,000 grant in the 2019 budget. Her mother was diagnosed with Alzheimer’s Disease in 2009 and has been living with her for the past 4½ years and she is her full-time caregiver. They discovered the ECA dementia inclusive series on their website and have attended nearly every function offered over the past several years. She shared how the offered programs have benefited her and her mother. The programs give her mother new experiences, activities and something to look forward to as well as a sense of belonging in a community. Most often she has forgotten the specific activity or event they participated in by the time they reach the car, but leaves with a peacefulness and calm 4.2.a Packet Pg. 37 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 12 after experiencing such pleasant activities. The programs offer Ms. Beacher an opportunity to meet and socialize with others in a similar situation. She has made several good friends that provide emotional support. Being the caretaker and also the daughter can be difficult but the community support and sponsored activities at ECA help make like a little easier for them. Rich Kuehn, Edmonds, wife Julie and 3½ year old son Jacob, expressed support for the amendment to add funding for ADA accessible parks and to bring awareness regarding the need for better accessible and inclusiveness. He distributed information regarding accessibility versus inclusiveness and how they differ for different disabilities. His son has cerebral palsy and cannot walk on his own. The current definition of accessibility for ADA parks includes wood chips even though some of the equipment is ADA accessible. Jacob cannot reach that equipment. They live in Seaview and learned Seaview Park is scheduled for a playground upgrade next year. They have spend countless hours over the past nine years with their three children at Edmonds parks but not as much recently because Jacob cannot easily reach the equipment, he no longer fits the ADA accessible swings and its difficult for him and his wife to carry Jacob to the equipment. He commented on the importance of making parks more inclusive versus ADA accessible. He was speaking for his family and other family who were unable to attend tonight’s meeting. He urged the Council to review the information they submitted and reach out to him or his wife with any questions. Joe Scordino, Edmonds, expressed appreciation for the Council and the City’s openness in the budget process so citizens have a good understanding of the budget, recalling when he worked for the federal government, the goal to hide information. He appreciated the $2500 in the budget for Students Saving Salmon. There are over 60 students from Edmonds-Woodway and Meadowdale High Schools in the field learning about science and having an opportunity to look into streams and see salmon and crawdads. He would like to see the salmon return to all the creeks in Edmonds. He supported a new item in the budget, funding for the Edmonds Marsh restoration project, and commented on the importance of an open channel into Edmonds Marsh that would allow salmon to return. He was hopeful the design would provide a parklike atmosphere so people can see the fish in the creek. He urged the Council to include the funding in the 2019 budget to provide matching funds for grants. Carl Zapora, Edmonds, former United Way CEO of Snohomish County and Verdant Health Commission and Public Hospital District, said what he and his wife like most about the Edmonds community is everything they could want is available including a great hospital, community college, public school district, fabulous city and great city government, and many good organizations including the Senior Center, Boys & Girls Club, etc. At the top of that list of assets is a very healthy arts community and at the very top is the ECA. He is proud that he and wife volunteer, donate and are season subscribers. When they bring visitors to the community, they love everything Edmonds, but absolutely adore the ECA. The ECA is a crown jewel and deserves the community’s support. He supported the $75,000 grant in the City’s budget, commenting it was important for the City to be on record supporting the ECA. Healthy communities don’t happen by accident; they need to be nurtured and constantly taken care of. He recalled Mayor Earling saying Edmonds isn’t Deadmonds anymore, noting it took years to build this vibrant community, but it would not take much to start slide backwards. The ECA and EPFD are doing a fabulous job; the CEO, Joe McIalwain, is recognized through Snohomish County as one of the finest non-profit CEOs and he has also been Chair of the Leadership Snohomish County Leadership Board, helping teach other non-profit leaders in Snohomish County what it means to be a good, strong non-profit organization. He encouraged the Council to consider the $75,000, not just for the money but the importance of the City being on record that they recognize ECA, support it and want to be part of its future. Roger Hertrich, Edmonds, commented the budget is large and takes a lot of reading so he selected two things. First, he recommended utility taxes be reduced. He recalled when a change was made in the way utility projects were funded, more money would be generated, more people hired, and more projects accomplished. Unfortunately, many residents have a hard time paying the utility taxes and that often affects 4.2.a Packet Pg. 38 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 13 whether they can afford to live in Edmonds. He was concerned that at the end of the year, 50% of the money in the fund has not been spent. Second, he encouraged the City to increase road maintenance, noting there was nothing in the budget about chip sealing. Hearing no further public comment, Mayor Earling closed the public participation portion of the public hearing. Mayor Earling declared a brief recess. Mayor Earling Council described the process for reviewing and voting on Council Budget Changes; the submitter/requester will describe the amendment, staff will provide a response and Council will take action. In response to an earlier Council request, he distributed a list of Council priorities for the 2019 budget. 1. Reduce City’s SnoCo Health District Contribution to $0.50/pp - $20,815 Councilmember Fraley-Monillas explained when the budget process began, she submitted a proposal for the City to contribute $2/capita to SnoCo Health District. Since then, she has been told SnoCo Health District will receive federal funds via the State Health Department based on population. As Snohomish County was the third largest county in the state, she expected they will receive a considerable amount, but it will not be available for 4-6 months. She proposed reducing the contribution to $0.50/capita and if the funds have not been distributed by May, she will ask for an additional $0.50/capita via a budget amendment. As chair of the SnoCo Health District, she knew they need money but should receive the federal funds by May. She was aware Jeff Ketchel, Administrator of the Health District, had spoken to Mayor Earling and was interested in $1/capita. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REDUCE THE CITY’S SNOCO HEALTH DISTRICT CONTRIBUTION TO $0.50/PP. Councilmember Teitzel said the October 13, 2018 memo from Mr. Ketchel asks for $2/capita for 2019. He asked why Mr. Ketchel was asking for $2/capita but Councilmember Fraley-Monillas asking $0.50/capita. Councilmember Fraley-Monillas said the Health District was not aware until recently the amount they could expect to receive. The District received approximately $600,000 last year but expect to receive considerably more this year. Mayor Earling said in conversation with Mr. Ketchel, his only concern was whether the legislature will act on the legislation. Mr. Ketchel was satisfied with the proposed funding as long as there was flexibility for additional funds if the legislation was unsuccessful. MOTION CARRIED UNANIMOUSLY. 2. Carryforward Unallocated 2018 Council Contingency – ($93,740) Mr. James explained last year Mayor Earling included $250,000 in the budget for the Council to allocate. The Council did not allocated all those funds, so it was allowed to lapse. This amendment would add the remaining funds to the Council Contingency. Councilmember Buckshnis commented basically this is Council money; she wanted to include the unallocated amount in the Council Contingency. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO CARRY FORWARD UNALLOCATED 2018 COUNCIL CONTINGENCY ($93,740). MOTION CARRIED UNANIMOUSLY. 4.2.a Packet Pg. 39 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 14 3. Remove Tree Board Minute Taker - $1,500 Councilmember Buckshnis relayed the Tree Board voted not to have a minute taker. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO REMOVE THE TREE BOARD MINUTE TAKER. MOTION CARRIED UNANIMOUSLY. 4. New DP – Add Tree Board Supplies for brochures – ($1000) Councilmember Buckshnis relayed this would provide funds for two Tree Board brochures. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADD TREE BOARD SUPPLIES FOR BROCHURES. MOTION CARRIED UNANIMOUSLY. 5. Remove ECA “Enhance our Arts & Culture” contribution - $75,000 Councilmember Buckshnis said the City is on record supporting the ECA/EPFD as evidenced by the $1.3M the City has loaned to the EPFD over the past 8 years and a recent loan that was collateralized by the City’s $3M CD. Due to refinancing the bond, the EPFD will not make a payment, which will free up $60,000. In the 2018 management letter, the auditor stated the biggest policy issue is whether this will ever operate as a sustainable organization. In view of the financial trends, deteriorating net worth, $1.2M payroll and $1.3M loan, she preferred to analyze the amount the EPFD needs. The new Contingent Loan Agreement has the EPFD Board reporting to the Finance Committee which will allow a dialogue about what is needed. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO REMOVE ECA “ENHANCE OUR ARTS & CULTURE” CONTRIBUTION. Councilmember Mesaros said he will vote against the motion as it behooves the City to support the ECA which brings tremendous economic strength to the City. Mayor Earling has often said Edmonds is no longer Deadmonds, and one of key factors over the ten years is the ECA. In response to Councilmember Buckshnis’ comments about the EPFD refinancing their debt, that is capital debt. Not making that payment benefits their capital structure but not operating as the $60,000 cannot be used for operations. Although there is a financial benefit, the benefit will be to the City because the savings will enable the EPFD to begin repaying their loan with the City. He supports the $75,000 contribution and will not support this budget amendment. Councilmember Teitzel was conflicted about this amendment because he is a strong supporter of the ECA as a patron and donor. He recognized it is a jewel that brings culture and arts to the community. Having said that, as Councilmember Buckshnis mentioned, the City invested $2.7M in a CD to collateralize a loan which allowed the EPFD to refund their bond at a lower interest rate, but that tied up a substantial amount of taxpayer resources. Had the City not engaged in that transaction and instead invested the funds, about a point in interest could have been gained. The transaction is an opportunity cost to the City because the Council supports and believes in the ECA/EPFD. Because the City has invested substantially in their operation, he will support the motion. Councilmember Buckshnis said she supports the ECA which why she prefers to determine what they need in the future. As a former accountant, she proposed removing the contribution and determining what the EPFD needs rather than picking a number of out the air. To clarify Councilmember Teitzel’s comments, Councilmember Mesaros explained refinancing the bonds benefits the EPFD but it does not benefit the ECA; the purpose of the grant is to benefit the ECA. 4.2.a Packet Pg. 40 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 15 Council President Nelson said he strongly supports the $75,000 contribution to the ECA. With regard to what the City has already done, the City extended them a loan which they will pay back. This is a grant to the ECA. He opposed the motion. Councilmember Tibbott said he will oppose the motion because he sees supporting the operation versus the collateralized loan as separate issues. Not only do other cities support their performing arts centers, Edmonds could have been supporting the ECA in the past and probably should have been. The ECA does a great job and he appreciates what the Council has done in the past to support them. Councilmember Fraley-Monillas commented issues with ECA have been going on since she started on the Council in January 2010. With that said, she was interested in what occurs in the coming year at the Finance Committee and wanted to see actual movement from the City and the EPFD/ECA regarding issues that continue to plague both sides. She was unsure removing the contribution would be the best step for the City or the ECA. She was seriously considering a one-time contribution to see what happens in the coming year. If the situation doesn’t improve and the City Council does not see movement and direction to make it a more financially successful program, she will advocate against it in the future. Mayor Earling said this was intended as a one-time contribution. Councilmember Fraley-Monillas said she has have heard other Councilmembers talk about this as an annual contribution similar to other cities. Councilmember Johnson said this seems like hasty decision. She supports the ECA, attends events there and supports the arts in Edmonds. The ECA is able to get $1M/year in contributions from community, which leads her to question how expertly they are controlling their budget. She preferred not to make a contribution this year, have the Finance Committee and the ECA work together as partners and reconsider the contribution next year. She will support the motion to remove the contribution from the budget. UPON ROLL CALL, MOTION TIED (3-3-1), COUNCILMEMBERS JOHNSON, BUCKSHNIS AND TEITZEL VOTING YES; COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS MESAROS AND TIBBOTT VOTING NO; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. Mayor Earling inquired whether he could vote to break the tie. City Attorney Jeff Taraday said this is a preliminary vote on a budget that effectively will become an amendment to the budget ordinance. The Mayor cannot vote on an ordinance, and therefore cannot vote to break the tie. Mayor Earling advised the motion is defeated due to a tie vote. Mr. Taraday explained this exercise is the Council’s opportunity to make amendments to Mayor Earling proposed budget. Anything that is in the budget stays in the budget unless the Council amends it otherwise. 6. Remove Federal Lobbyist – $72,000 Council President Nelson said due to his concern with the overall rate of hiring, he called for hiring freeze and most of his budget amendments reflect that including removing the federal lobbyist. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO REMOVE FEDERAL LOBBYIST FUNDING FOR 2019. Councilmember Teitzel did not support removing the federal lobbyist because his efforts are related securing long-term, scarce federal dollars for major projects including the Waterfront Connector, Highway 99 and potentially the Edmonds Marsh. He was in favor of the City having support at that level and anticipated it would bear fruit over time. 4.2.a Packet Pg. 41 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 16 Councilmember Tibbott agreed with Councilmember Teitzel’s comments. He reflected on meeting Congressman Larsen this summer at Meadowdale Beach along with the Snohomish County Council and interested citizens where Congressman Larsen described a program he has proposed in the House to provide funds for shoreline restoration. He emailed this week Congressman Larsen’s office asking about the status of that program and how it might affect Edmonds but has not had a response. It was his understanding that program would be useful for restoring Meadowdale Beach as well as the Edmonds Marsh. For that reason, he supported a federal lobbyist to inform the City what is available as well as building relationships to help the City access those funds. He supported retaining funding in the budget for the federal lobbyist. Councilmember Fraley-Monillas said although most discussions about the federal lobbyist include getting funding for Highway 99, no funding has been obtained for Highway during the time the City has had a federal lobbyist. She relayed a person was in critical care at Harborview after being hit crossing Highway 99 but there are no funds for improvements. She was on the hill in Washington D.C. recently speaking with the legislative branch; most had not heard about Highway 99 from the federal lobbyist, only from their peers. She did not think that the funding for the federal lobbyist had been put to good use for the past 4-5 years and will support the amendment to remove funding for the federal lobbyist. Community Service/Economic Development Director Patrick Doherty said during the past three years the City has had the lobbyist, there have been challenges including partisan politics in Washington D.C. The takeover of the House by democrats expected in January will put the City in a better position over the next two years to engage more successfully at the federal level. Antidotes shared with Mayor Earling from the Washington, D.C. delegation include that emails are being responded to, and the $1.2B for the Sound Transit extension to Lynnwood that had been frozen for over a year was released after the democratic House majority was declared. The groundwork laid in recent years in putting projects in front of people, helping them understand the City’s priorities, and getting Edmonds on the map will take hold with a more balanced federal regime in Washington, D.C. With regard to Highway 99, Mr. Dougherty explained staff has been working with the $1M forwarded from the $10M commitment by the state to develop a transportation improvement plan with identified projects. The lobbyist will be in a position in 2019 and beyond to make requests for Highway 99, Edmonds Marsh and the Waterfront Connector. This is the most opportune time to have a presence in Washington, D.C. Councilmember Fraley-Monillas reminded the current administration has been in office less than two years and the City has had a federal lobbyist for three years. Senator Patty Murry freed up the funds for Sound Transit 3 after working on it for many months and it just happened be released after the election. She did not want people to think that just because the democrats have taken control of the House that life will be easy. Councilmember Johnson said one of the problems with the federal lobbyist is he has not provided any direct communication to the City Council. The Council met him once but have seen no products, action or movement. While he may be advising staff and the Mayor, she found it difficult as a legislative body to continuously pay for something when there is no evidence of its success. She was supportive of the motion to remove funding for the federal lobbyist. Mayor Earling said if the City is ever going to support a program, now is time to do it at the federal level. Money is being freed up, communications are improving, and the City has been successful in obtaining $6M from the state for the Waterfront Connector. The Port recently approved $1.5M as a funding partner for the Waterfront Connector. It is a critical time to have federal lobbyist; if the City wants to move money, there needs to be someone in Washington, DC. He urged the Council not to remove funds for the federal lobbyist. 4.2.a Packet Pg. 42 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 17 UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS MESAROS, TEITZEL AND TIBBOTT VOTING NO. Councilmember Buckshnis remarked the $72,000 for the lobbyist is within Mayor Earling’s $100,000 contract authority. 7. New DP – Add new position “City Arborist” – ($147,000) Councilmember Buckshnis recalled she requested this last year and Parks & Recreation and Planning staff also want an arborist. There are many instances where the City needs an arborist and instead contracts for those services. In addition, the Urban Forest Management Plan needs someone to direct it. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADD A NEW POSITION “CITY ARBORIST.” Parks & Recreation Director Carrie Hite referred to the response she, Development Services Director Shane Hope and Public Works Director Phil Williams provided in the Council packet. In completing the materials for Tree City USA, staff determined the City spent a total of $177,000 on tree activities in the three departments. The City has a city arborist, Debra Dill, in the Parks Department; the City supported her education with time and money, her certification and license costs, Ms. Dill does tree evaluations for Parks and Public Works as needed. She is also in charge of the horticulture program and flower program; some of her time would need to be freed up if the intent was to have her drive the goals of the UFMP. She, Ms. Hope and Mr. Williams developed options for Council consideration; they recommend Option A which would utilize Ms. Dill as the arborist, have her help with the street tree plan update and code updates, backfill her position and provide funds for consultants. If that is determined not to be a workable plan during 2019, a full-time arborist could be considered in 2020. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AMEND THE MOTION TO OPTION A. Councilmember Johnson asked whether what percentage of Ms. Dill’s time would be as an arborist. Ms. Hite anticipated 25% arborist and 75% flower program. Ms. Dill is compensated as a horticulturist, not an arborist. She recommended giving Ms. Dill a step increase to act as the City’s arborist and backfill for on- the-ground work of the horticulturist. Ms. Dill would still be in charge of planning and designing the flower program and educating staff but planting could be backfilled with seasonal employees. Councilmember Johnson said the request is a full-time arborist and Option A is 25%; she was dissatisfied with that small percentage. Ms. Hite referred to an email from Ms. Hope that laid out three options that Ms. Hope, Mr. Williams and she had developed; Option A is the leanest option which does not include hiring a full-time arborist but using the current arborist on staff, reallocating a bit of her time to drive the goals of the UFMP and backfilling for the flower program. Staff recommends starting slow to see what can be accomplished with the lean option and hire a full-time arborist next year if necessary. Councilmember Johnson referred to Ms. Hite’s suggest to upgrade Ms. Dill’s position to an arborist. Ms. Hite answered it is a union issue, she recommends adding some incentive pay for Ms. Dill to continue as an arborist and she should be paid more than a horticulturist. Councilmember Johnson questioned whether 25% of her time would be enough. Councilmember Buckshnis answered it would be a good start. She recognized Ms. Dill was an arborist and does a splendid job. She felt this was a good option rather than hiring a full-time arborist and hoped it could be increased to 50% or more in the future. 4.2.a Packet Pg. 43 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 18 AMENDMENT CARRIED (6-1), COUNCIL PRESIDENT NELSON VOTING NO. MAIN MOTION AS AMENDED CARRIED (6-1), COUNCIL PRESIDENT NELSON VOTING NO. Councilmember Fraley-Monillas referred to Councilmember Buckshnis’ comment regarding the federal lobbyist and that Mayor Earling had contract authority under $100,000. She asked if that still applied when the Council voted against doing something. Mr. Taraday said the City Council adopts the budget at the fund level. With respect to the General Fund, the Council is appropriating an amount of money to be spent. There are some exceptions such as salaries which have to track what is approved in the budget; however, with regard to the Mayors’ contracting authority, he has that authority not withstanding a specific vote that would have potentially added more money into the General Fund for that purpose. Councilmember Fraley- Monillas summarized Mayor Earling would have to find the $72,000. Councilmember Fraley-Monillas asked if Mr. Taraday was confident about that; it was irrelevant if it was under $100,000. Mr. Taraday answered yes, because the Council adopts the budget at the fund level. The Council does not have to adopt the budget at the fund level although that has been done during the time he has been the City Attorney. To do it differently would require budget amendments on a monthly basis. Councilmember Fraley-Monillas commented that could be said for anything on this list if it was under $100,000 and he could find the money to do it. Mr. Taraday said to the extend the Council’s budget changes add or subtract money from the General Fund and do not involve hiring new employees, the Mayor’s contracting authority is what it is within the General Fund. Councilmember Fraley-Monillas summarized it didn’t matter how the Council votes. Mr. Taraday agreed because of the way the Council adopts the budget. If the Council is ever dissatisfied with the way the Mayor uses his contracting authority, the Council could reign it in in a number of ways including, 1) taking that authority away, or 2) adopting the budget in a different way. Because of that the Mayor has generally exercised restraint in doing as the Council directs. 8. New DP – Add increase for Court Security – ($33,000) Councilmember Buckshnis recalled from Judge Coburn’s presentation that additional court security was needed. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO ADD INCREASE FOR COURT SECURITY. Council President Nelson said although he advocates a hiring freeze, his exception is public safety, so he will support an increase for court security. MOTION CARRIED UNANIMOUSLY. 9. Remove Five Corners Consultant - $30,000 Councilmember Buckshnis relayed the Council hoped to form a Citizen Housing Commission next year and she preferred to get a handle on housing before moving forward with Five Corners. Ms. Hope advised this proposal is based on Council direction to move forward at a moderate pace with planning for Five Corners and follow up on the 2010 work that was halted while the roundabout was constructed. She anticipated this effort would begin in late 2019. Councilmember Johnson recalled the City used the UW Green Futures Lab to do the initial work and the next step was developing form-based code for implementation which she had the impression was a staff- heavy effort. She asked if the consultant would be used for form-based code. Ms. Hope answered primarily form-based code but working in conjunction with staff. Councilmember Johnson said she has been patiently 4.2.a Packet Pg. 44 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 19 waiting since 2010 and was concerned that opportunities for redevelopment have been lost during that time. For example, the animal hospital locked up that quadrant. She expressed support for this item. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT NELSON, TO REMOVE THE FIVE CORNERS CONSULTANT. Councilmember Fraley-Monillas commented this is a small amount in the grand scheme. She agreed with Councilmember Buckshnis that there are a lot of justifiable issues in the community regarding housing and she was not comfortable moving forward with a Five Corner’s consultant until those issues are addressed. She supported removing the funding from the budget. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS FRALEY-MONILLAS, BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON AND MESAROS VOTING NO. 10. Remove Youth Services Coordinator - $53,717 Council President Nelson said he was supportive of the Council creating the commission but does not support hiring a coordinator. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO REMOVE YOUTH SERVICES COORDINATOR FOR 2019. Councilmember Buckshnis preferred to hire a consultant first like was done with the Tree Board and the Diversity Commission to determine the level of staffing that is needed. Councilmember Johnson said creative solutions could be developed for supporting the Youth Services Commission and suggested using the Students Saving Salmon model where technical people work with the School District to achieve common goals. She recalled when the students made a presentation to the Council, they were concerned about bullying, sexual discrimination and other issues at the school. It seemed the SRO working with high school students would be an ideal community liaison. She did not support hiring a person but did support assisting the commission. Ms. Hite referred to her response in the Council packet, recalling when the Council approved the Youth Commission, she informed Council that staff did not have the capacity to assist this commission and she was assured resources would be provided. After researching youth commissions in Redmond, Issaquah, Sammamish, Seattle, and Bothell, they all have a full-time position or a 1.5 FTE. The proposed .5 FTE was intended to start slow and small. In her experience, the youth, although they are very independent and think they can do everything and are very ambitious, need more guidance than an adult commission. The support for the commission is to help them understand their role, the government process, and the parameters for advising the Council. She assured the commission will be ambitious and want to do programs. She recommended funding a .5 FTE. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO AMEND THE MOTION TO A $30,000 BUDGET FOR A CONSULTANT. Councilmember Mesaros agreed with Ms. Hite that some structure and guidance is needed for the commission. He also agreed with Councilmember Buckshnis that a .5 FTE was not needed immediately. He preferred to hire a consultant to establish the framework for what needs to be accomplished and turn that into a .5 FTE in the future if necessary. 4.2.a Packet Pg. 45 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 20 UPON ROLL CALL, AMENDMENT CARRIED (4-3), COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON AND FRALEY-MONILLAS AND COUNCIL PRESIDENT NELSON VOTING NO. UPON ROLL CALL, MAIN MOTION AS AMENDED CARRIED (4-3), COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON AND FRALEY-MONILLAS AND COUNCIL PRESIDENT NELSON VOTING NO. 11. Remove Car for SRO – negotiate - $65,000 Councilmember Buckshnis explained this is the SRO for Scriber High School which is funded 50/50 with the school district. She preferred to negotiate the cost of the car because all the other costs were negotiated. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO REMOVE CAR FOR SRO AND NEGOTIATE WITH EDMONDS SCHOOL DISTRICT. Chief Compaan explained the Edmonds School District proposed and the City approved immolating the existing ILA at with the District at Edmonds-Woodway High School to place an SRO at Scriber High School which includes a vehicle. The vehicle is already part of the ILA with Edmonds-Woodway High School and this is proposed to be the same. For Councilmember Teitzel, Chief Compaan explained the vehicle is important for two reasons, 1) it is a visual deterrent at the campus, and 2) it is an important, strategic and tactical tool for the officer in case it is needed in an emergency situation. He would not want an SRO at a school without a car. Councilmember Teitzel asked if the SRO needed a car equivalent to an Edmonds Police officer’s car. Chief Compaan answered yes. Councilmember Fraley-Monillas asked if the $65,000 cost was split with the Edmonds School District. Chief Compaan advised a capital expenditure to purchase the vehicle is proposed from existing B funds; the City would own the vehicle. Edmonds School District has agreed to defray operation and maintenance costs. Councilmember Fraley-Monillas said it seemed like a lot of money for a vehicle for an SRO. Chief Compaan said that’s what a police vehicle costs. Councilmember Fraley-Monillas said she was not saying the SRO might not need a vehicle at some point, but 95% of the time he/she would not. Chief Compaan reiterated the vehicle is a deterrent factor. Councilmember Fraley-Monillas asked if there were any other vehicles that hadn’t been auctioned off that the SRO could use. Chief Compaan said there was not. Councilmember Fraley-Monillas did not support spending $65,000 on a vehicle plus the cost of the officer. Councilmember Mesaros relayed the current arrangement for Edmonds-Woodway High School is the City supplies the vehicle and that has always been done for the SRO at Edmonds-Woodway High School. Now that an SRO would be located at another high school within the City limits, it seems natural that a vehicle would be provided. Chief Compaan agreed. Councilmember Tibbott asked about the Scriber High School campus, the nature of the work the SRO will do and why a vehicle would be helpful. He understood the student body at Scriber was smaller than the other high schools in the District. Chief Compaan agreed it was a smaller student body, but the campus was about the same size as Edmonds-Woodway High School and it was just as prone to potential issues as any other school campus in this day and age and he felt it needed to be handled in same manner. Councilmember Tibbott asked if other students shared the campus along with Scriber. Chief Compaan answered there were several other learning communities on the campus. Councilmember Tibbott concluded the SRO and the vehicle would support Scriber and the other communities on the campus. 4.2.a Packet Pg. 46 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 21 Councilmember Johnson said she had a difficult time with the purchase of a new vehicle. She understood the City has an ILA with Edmonds School District for Edmonds-Woodway High School for an SRO and asked if there was an SRO at the campus now. Chief Compaan answered yes. Councilmember Johnson asked if a new vehicle was purchased for the Edmonds-Woodway High School SRO. Chief Compaan explained an existing vehicle was used but there are none that can be dedicated to the SRO at this time without replacing another vehicle in the fleet. Councilmember Johnson asked if the vehicle would be rotated through the department so it gets used. Chief Compaan said it would. With regard to the car being an important deterrent, Councilmember Johnson recalled years ago the DARE program used confiscated vehicles. She asked if there were any confiscated vehicle available through the South Snohomish County Drug Task Force that could be used for this purpose. Chief Compaan answered that task force does not exist anymore; the City joined the Snohomish County Task Force and the City does not have direct access to vehicles. Councilmember Johnson relayed her understanding Scriber High School was a magnet school for the entire Edmonds School District and asked why Edmonds was footing the bill. Chief Compaan answered it was located in Edmonds. Councilmember Johnson supported the SRO, but had a hard time funding a vehicle. She asked how often an officer needed to use a vehicle. Chief Compaan answered it would be used on a daily basis when the officer is at the school to drive to and from the school, meet with parents, pick up a truant student or respond to criminal activity. He assured the vehicle would be used on a daily basis. Councilmember Fraley-Monillas clarified when the SRO program began at Edmonds-Woodway High School, the Police Department had a vehicle so a vehicle was not purchased. Chief Compaan agreed. Councilmember Fraley-Monillas said she has five years of experience with her son at the campus which houses the Homeschool Network, the Boys Program, and the Pre-Work Adjustment Program that serves students with disabilities. She inquired about a former Edmonds Police officer provided security at the campus for the past ten years. Chief Compaan said he had retired; the City had not been involved in that arrangement. Councilmember Fraley-Monillas recalled the security officer did not carry a gun or have a vehicle, but assisted with the programs on the campus. She said Scriber High School serves Lynnwood, Mountlake Terrace, Edmonds and some Snohomish County students. In the event of an emergency such as a violent confrontation or the officer had to pursue someone, Council President Nelson asked how that would happen if the SRO did not have a vehicle. Chief Compaan answered it would not happen; the officer would have to rely on other patrol units. From a strategical and tactical standpoint, he recommended the officer have the tools of the trade which include a vehicle. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS JOHNSON AND FRALEY- MONILLAS VOTING YES; AND COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL, AND TIBBOTT VOTING NO. 12. Remove Increase for PIO/Communications Specialist - $18,000 Economic Development/Community Services Director Patrick Doherty said that position is very valuable and is becoming more so every year. The position performs a wide range of duties that include public relations, review and creation of media releases, covering local public events, liaising with organizations that involve the public, pitching stories to regional media, strategizing with staff on public engagement, etc. Social media is a minor component of her overall duties. Over the past 4 years, the PIO has secured 25 incidents of live TV coverage for events, venues, restaurants, business openings, people and happenings in Edmonds, that on its own has a value of hundreds of thousands of dollars. The request for the additional $18,000 would allow her to work 10-15 hours/week instead of 5-10 hours/week. The cost of the contract is commensurate with a mid-level program manager. 4.2.a Packet Pg. 47 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 22 Councilmember Buckshnis expressed concern the consultant was paid $250/hour which is more than what the City pays Mr. Taraday, 2500/month for 10 hours. Mr. Dougherty explained the contract was currently 5-10 hours/week and would be increased to 10-15 hours/week which is about $61/hour which with no benefits is commensurate with a program manager. For Councilmember Fraley-Monillas, Mr. Doherty said the current salary is $36,500/year for about 5-10 hours/week. The proposal is for the same hourly rate of about $58 plus an inflationary increase to $61. The consultant is very dedicated and puts in whatever hours it takes; in a week with very little going on, her hours may be as low as 5, for weeks with a lot going on, she may work 15 or more but the average is 5-10. Councilmember Fraley-Monillas asked how the PIO’s hours are tracked. Mr. Doherty said the contract is an average of 5-10 hours week and may be more or less in any given week. She itemizes the work she does during the week but does not fill out a timesheet; it is a contract and retainer for services that average 5-10 hours/week; the proposal is to increase the contract by $18,000. Council President Nelson said to be consistent, he supports the current work the PIO/Communication Specialist is doing but does not support increasing her workload for hiring freeze purposes. COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REMOVE INCREASE FOR PIO/COMMUNICATIONS SPECIALIST. Councilmember Mesaros did not support removing the funding because he recognized the need to improve communication. It is important to have a professional in the community industry to lead, guide, and strategize and communication is an important element of government. This is a minor amount in the budget. He recalled Mr. Scordino complimented the Council on their openness, yet the Council is often criticized for not being open. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS MESAROS, TEITZEL, AND TIBBOTT VOTING NO. 13. New DP – Add Carryforward for Professional Services – ($132,000) Councilmember Buckshnis said the 2018 estimate for the Council budget will be only $100,000 and she wanted to carryover the $132,000 into 2019 to continue the Windward contract. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO ADD A NEW DECISION PACKAGE – ADD CARRYFORWARD FOR PROFESSIONAL SERVICES. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETING UNTIL 10:30 P.M. MOTION CARRIED UNANIMOUSLY. 14. Remove Contract Project Management Support - $45,000 Councilmember Teitzel explained after substantial debate and deliberation earlier this year, the City Council agreed to add a finance manager to Public Works. Part of the rationale was existing Public Works personnel spend a substantial amount of time working on financial issues. The finance manager will free up staff to work on tasks in their job description. This could be revisited next year if necessary after the impact of the finance manager on workloads is known. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REMOVE CONTRACT PROJECT MANAGEMENT SUPPORT. 4.2.a Packet Pg. 48 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 23 Mr. Williams said staff is working to fill the finance manager position. This is project management, not finance management. The main rationale is the capital renewal program previously had $56,600/year for 20 years. That amount was increased in 2014/205 to $100,000, then to $300,000, last year to $530,00 and this year is $700,000 Although that is an incredible increase, it is still not a enough to bring City buildings to a sustainable condition. The recently completed Facility Condition Index suggests there is a $5M backlog in deferred maintenance on City buildings. Even if the $5M backlog had been addressed, the funding level to keep them at that level is $800,000/year. When the funding level was $56,000, the facilities manager could execute those small projects; with more investment in the buildings, the suggestion is to hire a consultant to assist the facilities manager deliver projects to improve buildings. Councilmember Tibbott relayed his understanding that the increased funding was projects to address deferred maintenance. The request is $45,000 for a project manager to manage $700,000 in projects. He asked how many years a project manager consultant would be needed. Mr. Williams said if the ongoing commitment is $800,000/year, and there is a $5M backlog, he did not envision it would be short term. The City could bond for a capital project to upgrade building systems but once the deferred maintenance is accomplished, the ongoing cost of capital renewal is $800,000/year. It is difficult for the facilities manager to manage staff as well as function as a project manager for $700,000 in capital work. Councilmember Mesaros asked who would do the work if the funding was removed. Mr. Williams answered funds budgeted for projects would be used to hire project management which would reduce the number of projects that would be delivered. Councilmember Mesaros summarized not approving this funding simply defers maintenance longer. Mr. Williams said that is one way to look at it; this work will require someone’s time and it has to be paid for somehow. It will be either taken out of the funds allocated for the projects or by adding funds for project management. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS JOHNSON, FRALEY-MONILLAS, BUCKSHNIS AND TEITZEL VOTING YES; AND COUNCILMEMBERS MESAROS AND TIBBOTT VOTING NO. 10. ACTION ITEMS 1. ORDINANCE RELATED TO BUSINESS LICENSE MINIMUM THRESHOLD AND DEFINITION OF ENGAGING IN BUSINESS City Clerk Scott Passey relayed the State legislature passed a law requiring cities with a business license to partner with the state’s Business Licensing Service (BLS) to issue city business licenses. Edmonds will begin partnering with the state in the second quarter of 2019. As a precursor to that partnership, Edmonds needs to update its business code with regard to, 1) the definition of what it means to engage in business, and 2) establish a threshold exemption that applies to out-of-town or transient businesses that do business in Edmonds. The exemption is the amount a business makes in annual revenue to trigger the City requiring them to have a city business license. Most cities who have established a threshold have selected $12,000/year; some smaller cities are establishing smaller thresholds, even as low as $1,000. Staff feels $12,000 is a reasonable threshold and it has been adopted by comparable cities such as Bothell, Kirkland, Tukwila, University Place, and Burien. Staff recommends Council adopt the ordinance to amend the business license code to adopt a new definition of engaging in business and establish a threshold exemption of $12,000/year. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ORDINANCE NO. 4135, AMENDING THE DEFINITION OF “ENGAGING IN BUSINESS” AND ESTABLISHING A MINIMUM THRESHOLD EXEMPTION. 4.2.a Packet Pg. 49 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 24 Councilmember Fraley-Monillas asked the amount of revenue loss to the City and whether there were many businesses that make less than $12,000/year. Mr. Passey said revenue is on a self-reporting basis. The City has a service that tries to identify businesses that should have a license, but it is not very successful. The benefit of partnering with the state is BLS is the Department of Revenue so they know who is doing business in the City. When the partnership is activated, it is likely compliance will increase. The City’s business license code will need to be revised to reflect that the state is administering the code. Councilmember Fraley-Monillas asked if it was primarily home businesses that make less than $12,000. Mr. Passey answered it could be home occupations. It would be possible to have different rates for home occupations and/or non-residents because they take less time to review because there is no land use review. Councilmember Tibbott asked if this was related to business conducted in the City. Mr. Passey answered yes. MOTION CARRIED UNANIMOUSLY. 2. 2018 COUNCIL CONTINGENCY OF $10K FUNDS FOR 2019 HISTORICAL PRESERVATION INTERNS Development Services Director Shane Hope reported she worked on this with Councilmember Johnson, who is on the Historic Preservation Commission (HPC). The HPC would like to be more proactive in encouraging property owners to register their property on the Registry of Historic Places. However, with limited staff and volunteers, it was suggested hiring student interns to identify historic structures. She emphasized it is a voluntary program to encourage historic preservation; she anticipated more people may be interested if they knew about the program Councilmember Johnson relayed this idea was proposed by Planning Manager Rob Chave in an effort to get more houses on the register. Council Contingency funds would be used to hire the interns. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE $10,000 FROM THE COUNCIL CONTINGENCY FOR 2019 HISTORICAL PRESERVATION INTERNS. Councilmember Tibbott relayed his understanding these funds were from the 2018 Council Contingency. Councilmember Johnson agreed, explaining Mr. Chave suggested advertising nationally in an effort to attract students in a historic preservation graduate program. Councilmember Tibbott asked about student qualifications. Councilmember Johnson envisioned graduate level students in a historic preservation program in their first to second year. Councilmember Teitzel supported this proposal, anticipating this could accelerate the addition of properties to the registry and retain the character of Edmonds. MOTION CARRIED UNANIMOUSLY. 3. HOUSING STRATEGY REVIEW Councilmember Tibbott emphasized this is not intended for action tonight, it is a proposal that would be brought to Council on early 2019. The purpose of the proposal is to, 1) capture the momentum of the Housing Strategy Task Force, harness the community involvement, energy and input and make the most of citizen input, and 2) provide via a citizen commission a process to narrow the focus of the Housing Strategy. The proposal is being presented in 2018 because two actions may need to be taken, 1) put an amendment to Comprehensive Plan on the 2019 docket to increase the time to develop a Housing Strategy, and 2) there 4.2.a Packet Pg. 50 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 25 could be budget implications to ensure sufficient Council Contingency funds are available. He summarized the intent was to form a Citizens Housing Commission whose focus in the short term would be a Housing Strategy and in the long term, implementing actions and gathering input from citizens. The commission has a sunset date of January 1, 2021. Councilmember Tibbott explained the Council will provide the commission specific guidance to ensure they have a clear mission, expected accomplishments and recommendations that will be valuable to City Council. The selection process includes several options. He anticipated a deliberate process with a lot of citizen input from different areas of the City. He hoped to complete a Housing Strategy in 2019 and keep the commission intact for another year to receive additional input during implementation. Councilmember Buckshnis said City Attorney Jeff Taraday will draft a resolution docketing an amendment to the Comprehensive Plan to remove the implementation action, Develop a strategy by 2019 for increasing the supply of affordable housing and meeting diverse housing needs. She said the Comprehensive Plan already has affordable housing strategies and the draft Housing Strategy is on steroids. She preferred to get back to basics, invite the public and allow public comment during commission meetings which has not happened with the administration’s task force. Councilmembers will each select a citizen to serve on this Council-driven commission. Council President Nelson said he directed Mr. Taraday to develop a resolution to amend the Comprehensive Plan for consideration at next Tuesday’s meeting. Council President Nelson thanked Councilmembers Tibbott and Buckshnis for their work developing this Citizens Housing Commission. He suggested doubling the number of Council appointees from one to two, the Mayor appointing one member, no Planning Board member and only one Councilmember. He expressed interest in funding the public engagement such as mailing postcard and/or doing a survey. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXTEND THE MEETING FOR TEN MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Fraley-Monillas asked how the Citizens Housing Commission would be blended with the current new task force that has two meetings scheduled next week. Councilmember Tibbott explained the intent is not to reform the task force. Ms. Hope has an advisory group that is assisting her; that was intended to be an interim group, not long-term. He looked forward to collaborating with staff and he has ideas for increasing communication at the Council level as well as utilizing existing commission. The intent is to increase citizen input and develop a quality approach to implementing the Housing Element, but also a quality vision for how housing and other city services are impacted as the population grows, as the region grows and employment increases. grows. He was optimistic this will be a way to bring people together to have vital conversations around this issue. Councilmember Mesaros agreed with Council President Nelson’s suggestion to have a larger group by each Councilmember appointing two members. The more input the better. He reminded the public that when there is an opportunity for Councilmembers to appoint members, the opportunity to apply is publicized; Councilmembers then review the applications and make appointments. In response to Councilmember Fraley-Monillas’ question, Councilmember Buckshnis said the draft strategy developed by BERT blew up. That task force went away, an advisory group was formed to advise staff. She envisioned the Citizens Housing Commission as a visioning group that will be open to the public. This is simply a draft to get started and docket the removal of the implementation action. The Council will create its own commission, she liked the idea of Councilmembers appointing two members. The reason she proposed carrying forward $90,000 into the 2019 budget was to provide funds. 4.2.a Packet Pg. 51 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 26 Councilmember Teitzel commented this has been a very divisive issue between Council, staff, and citizens and he hoped to get beyond that. The summary statement developed by Councilmember Buckshnis and Councilmember Tibbott states this commission will serve that the direction of the Council and seek to produce a Housing Strategy. He hoped it was a City Housing Strategy, not a Council Housing Strategy. His vision was to form a citizen commission and work with staff to develop a new strategy document. He was not interested in Council forming a citizen commission that requires hiring a consultant to create a Council strategy. He asked if the if intent was a Council strategy or a City strategy. Councilmember Tibbott said like any commission that produces a product, the Council offers guidance. The intent is to produce a strategy in cooperation with City staff and the commission provide recommendations for Council consideration. He emphasized the specifics of the commission will be discussed during a study session in 2019. Because so many people are interested in the Housing Strategy, Councilmember Johnson suggested Ms. Hope summarize the status of the advisory group and the trajectory of that effort. Ms. Hope said the advisory committee is intended to be short term committee, helping her on public engagement, housing issues, etc. It is not intended to conflict with this commission. Councilmember Johnson was interested in some type of hierarchy for the Housing Strategy, commenting the compendium of ideas that it started with need to be narrowed. She was interested in what could be done in the short term and the highest priorities to ensure the commission gets work done instead of talking about it for two years. The highest priority for her personally is the senior population. Edmonds has a lot of single people living in homes who need different support that an emerging market in Seattle. She was less interested in a lengthy process and was very interested in incorporating the work that has been done so far, gathering valuable feedback from citizens and then working on housing implementation rather than just a Housing Strategy. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETING FOR TEN MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Tibbott reiterated he brought this forward to docket the amendment to the Comprehensive Plan and ensure there are adequate funds in the 2019 budget. Councilmember Teitzel pointed out the first goal in the Housing Element of the Comprehensive Plan states, encourage adequate housing opportunities for all families and individuals in the community regardless of their race, age, sex, religion, disability or economic circumstances. He recommended the commission first review the Housing Element goals and policies to ensure they are well understood. 11. REPORTS ON COUNCIL COMMITTEES This item was omitted. 12. MAYOR'S COMMENTS Mayor Earling had no comments. 13. COUNCIL COMMENTS Councilmember Johnson thanked the audience, commenting she did not recall seeing people in the audience at 10:45 p.m. Councilmember Buckshnis said she will call in to the Council meeting from Wisconsin next week. Information about the Edmonds Marsh and PSAR funding is available from the Council’s legislative assistant. The marsh should be on their priority list. 4.2.a Packet Pg. 52 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) Edmonds City Council Draft Minutes November 27, 2018 Page 27 Councilmember Teitzel said speaking for all Cougars, we’ll get ‘em next year. Councilmember Tibbott said he enjoyed watching the snowstorm in Pullman and was celebrating the Huskies’ win. Councilmember Mesaros was pleased that 37 years ago today he married the love of his life. 14. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 16. ADJOURN With no further business, the Council meeting was adjourned at 10:47 p.m. 4.2.a Packet Pg. 53 Attachment: 11-27-2018 Draft Council Meeting Minutes (Approval of Council Meeting Minutes) City Council Agenda Item Meeting Date: 12/4/2018 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #234244 dated November 27, 2018 for $29,858.76, checks #234245 through #234374 dated November 29, 2018 for $1,244,864.23 and wire payment of $1,857.28. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: claim 11-27-18 claim cks 11-29-18 wire 11-26-18 FrequentlyUsedProjNumbers 11-29-18 4.3 Packet Pg. 54 11/29/2018Voucher ListCity of Edmonds112:09:39PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23424411/27/2018006635 DEPT OF LICENSING 1FDXE4FS0KDC03784VEHICLE SALES TAX ONLY VIDEO CAMERA TRUCVehicle Sales Tax only for Envirosight422.000.72.594.31.64.00 29,858.76Total :29,858.76Bank total : 29,858.761 Vouchers for bank code :usbank29,858.76Total vouchers :Vouchers in this report11Page:4.3.aPacket Pg. 55Attachment: claim 11-27-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds111:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23424511/29/2018076884 ADVANCED PLUMBING BLD20180450BLD DIV REFUND: FIRE SPRINKLER NOTBld Div Refund: Fire sprinkler not001.000.257.620 200.00Total :200.0023424611/29/2018073573 ANIXTER 23K206670PS - ENTRY LOCKPS - Entry Lock001.000.66.518.30.31.00 198.29FAC- Lock Parts001.000.66.518.30.31.00 54.4410.3% Sales Tax001.000.66.518.30.31.00 26.03Total :278.7623424711/29/2018069751 ARAMARK UNIFORM SERVICES 1990991030WWTP: 11/22/18 UNIFORMS,TOWELS+MATSMats/Towels423.000.76.535.80.41.00 58.38Uniforms423.000.76.535.80.24.00 3.5010.3% Sales Tax423.000.76.535.80.41.00 6.0110.3% Sales Tax423.000.76.535.80.24.00 0.36PARKS MAINT UNIFORM SERVICE1990991031PARKS MAINT UNIFORM SERVICE001.000.64.576.80.24.00 51.5510.3% Sales Tax001.000.64.576.80.24.00 5.31Total :125.1123424811/29/2018068245 ASSOCIATED EARTH SCIENCES INC 46615E5FD.SERVICES THRU 11/4/18E5FD.Services thru 11/4/18422.000.72.594.31.65.41 3,383.47Total :3,383.471Page:4.3.bPacket Pg. 56Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds211:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23424911/29/2018075217 BASLER, ANTHONY 33931SPANISH INTERPRETER COURT/PROBATIONSPANISH INTERPRETER COURT/PROBATION001.000.23.523.30.41.01 106.10Total :106.1023425011/29/2018002300 BEAVER EQUIPMENT SPECALITY CO 181821WWTP: ROTORK ACTUATORSROTORK ACTUATORS423.000.76.535.80.48.00 40,568.0010.3% Sales Tax423.000.76.535.80.48.00 4,178.50Total :44,746.5023425111/29/2018002210 BECKWITH & KUFFEL BI-0328421WWTP: AIR DRYER SERVICEAir Dryer Service423.000.76.535.80.41.00 2,502.5010.3% Sales Tax423.000.76.535.80.41.00 257.76Total :2,760.2623425211/29/2018071348 BERGERABAM 324778E4MB.SERVICES THRU 11/9/18E4MB.Services thru 11/9/18332.000.64.594.76.65.41 2,725.40Total :2,725.4023425311/29/2018076871 BJELLAND, KERRY LEE 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 13.38Total :13.3823425411/29/2018073062 BLUE FLAME BLD20181019BLD DIV REFUND: APPLICANT CANCELLEDBld Div Refund: Applicant cancelled001.000.257.620 48.00BLD DIV REFUND: APPLICANT CANCELLEDBLD20181220Bld Div Refund: Applicant cancelled001.000.257.620 64.00BLD DIV REFUND: APPLICANT CANCELLEDBLD201813672Page:4.3.bPacket Pg. 57Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds311:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23425411/29/2018(Continued)073062 BLUE FLAMEBld Div Refund: Applicant cancelled001.000.257.620 48.00Total :160.0023425511/29/2018074307 BLUE STAR GAS 1067392-INUNIT 31 FUEL 14.5 GALUnit 31 Fuel 14.5 Gal511.000.77.548.68.34.12 25.82FLEET AUTO PROPANE 604.7 GAL12868Fleet Auto Propane 604.7 Gal511.000.77.548.68.34.12 1,106.82FLEET AUTO PROPANE 606.2 GAL12905Fleet Auto Propane 606.2 Gal511.000.77.548.68.34.12 1,090.14Total :2,222.7823425611/29/2018072005 BROCKMANN, KERRY 6900 7012 YOGA6900 7012 YOGA CLASS INSTRUCTION6900 YOGA GENTLE WED CLASS INSTRUCTION001.000.64.571.27.41.00 543.497012 YOGA WED W/ KERRY CLASS INSTRUCTION001.000.64.571.27.41.00 862.406903 PILATES CLASS INSTRUCTION6903 PILATES CLASS6903 PILATES CLASS INSTRUCTION001.000.64.571.27.41.00 410.58Total :1,816.4723425711/29/2018067947 BROWNELLS INC 16603252.00INV#16603252.00 - EDMONDS PD - D. SMITH231-000-128QB F1003227 FRONT SIGHT001.000.41.521.40.31.00 14.97080-000-80 9WB CAN BROWNELL'S XTREME AIR001.000.41.521.40.31.00 26.97360-318-73 1 WB CYLINDER STOP WINDOW001.000.41.521.40.31.00 38.99867-105-87 OWB LYMAN SIDE SADDLE SHELL001.000.41.521.40.31.00 86.97885-861-60 0WB COTTON TIPPED3Page:4.3.bPacket Pg. 58Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds411:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23425711/29/2018(Continued)067947 BROWNELLS INC001.000.41.521.40.31.00 51.96084-401-13 8WB BROWNELLS 9MM BRONZE001.000.41.521.40.31.00 28.38234-801-03 8WB DEWEY 9MM BRASS JAG001.000.41.521.40.31.00 24.95856-112-03 6WB BROWNELLS T-SHIRTS001.000.41.521.40.31.00 49.18084-668-00 5WB BROWNELLS 3" SQUARES001.000.41.521.40.31.00 11.58084-068-00 3WB BROWNELLS 1 3/4 COTTON001.000.41.521.40.31.00 19.3910.3% Sales Tax001.000.41.521.40.31.00 36.39Total :389.7323425811/29/2018074776 BUCKSHNIS, DIANE 112718WRIA 8 TRAVEL EXPENSE REIMBURSEMENTWRIA 8 Meeting mileage and tolls to001.000.11.511.60.43.00 35.98Total :35.9823425911/29/2018076882 BURK MECHANICAL BLD20181461BLD DIV REFUND: PERMIT ALREADY APPLIEDBld Div Refund: Permit already applied001.000.257.620 352.00Total :352.0023426011/29/2018076240 CADMAN MATERIALS INC 5564330ROADWAY - ASPHALTRoadway - Asphalt111.000.68.542.31.31.00 297.0010.0% Sales Tax111.000.68.542.31.31.00 29.70Total :326.7023426111/29/2018073029 CANON FINANCIAL SERVICES 19436134COURT PHOTOCOPY MACHINE CONTRACTCOURT PHOTOCOPY MACHINE CONTRACT001.000.23.512.50.45.00 59.524Page:4.3.bPacket Pg. 59Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds511:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23426111/29/2018(Continued)073029 CANON FINANCIAL SERVICESBW METER USAGE 10/01/2018-10/31/2018001.000.23.512.50.45.00 86.6410.3% Sales Tax001.000.23.512.50.45.00 15.05WWTP: 11/2018 MO CHG+10/2018 METER USE C1943613911/2018 MO CHG+10/2018 METER USE423.000.76.535.80.45.00 147.75COUNCIL CANON COPIER LEASE19436147November Contract Charge and usage001.000.11.511.60.45.00 55.1810.3% Sales Tax001.000.11.511.60.45.00 5.68Total :369.8223426211/29/2018075023 CAROLYN DOUGLAS COMMUNICATIONS84COMMUNICATIONS CONSULTANT AConsulting: Communications and001.000.61.557.20.41.00 2,500.00Total :2,500.0023426311/29/2018075849 CARTER, JEANNE November 2018DIVERSITY ADMINISTRATIVE SERVICES FOR NODiversity commission administrative001.000.61.557.20.41.00 500.00Total :500.0023426411/29/2018003320 CASCADE MACHINERY & ELECTRIC 465796LS 1 PUMP 2 - REPAIR AND SVCLS 1 Pump 2 - Repair and Svc423.000.75.535.80.48.00 1,864.1810.3% Sales Tax423.000.75.535.80.48.00 192.01Total :2,056.1923426511/29/2018003510 CENTRAL WELDING SUPPLY LY 268485FLEET SHOP SUPPLIESFleet Shop Supplies511.000.77.548.68.31.20 33.7710.4% Sales Tax5Page:4.3.bPacket Pg. 60Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds611:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23426511/29/2018(Continued)003510 CENTRAL WELDING SUPPLY511.000.77.548.68.31.20 3.52FLEET SHOP SUPPLIESLY 268544Fleet Shop Supplies511.000.77.548.68.31.20 64.5210.4% Sales Tax511.000.77.548.68.31.20 6.71WWTP: CARBON MONOXIDE/OXYGXC30534nitrogen, oxygen, carbon monoxide +423.000.76.535.80.31.00 993.1910.3% Sales Tax423.000.76.535.80.31.00 102.30Total :1,204.0123426611/29/2018064369 CODE PUBLISHING CO 61881CITY CODE WEB UPDATE ORDINANCES 4126 - 4EDMONDS CITY CODE & WEB UPDATE001.000.25.514.30.41.00 484.22Total :484.2223426711/29/2018075042 COVERALL OF WASHINGTON 7100181158WWTP: 11/2018 JANITORIAL SERVICE11/2018 JANITORIAL SERVICE423.000.76.535.80.41.00 514.00Total :514.0023426811/29/2018075049 DAVIDSON, RUSSELL 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 17.30Total :17.3023426911/29/2018006626 DEPT OF ECOLOGY 2019WWOPCERTRENEWWWTP: 2019 WW OPERATOR RENEW CERT.2019 WW Operator Renewal Certificates423.000.76.535.80.49.00 360.00Total :360.0023427011/29/2018047450 DEPT OF INFORMATION SERVICES 2018100039CUSTOMER ID# D200-0 SWV#0098113-06Scan Services for October 2018512.000.31.518.88.42.00 285.006Page:4.3.bPacket Pg. 61Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds711:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :285.0023427011/29/2018047450 047450 DEPT OF INFORMATION SERVICES23427111/29/2018064531 DINES, JEANNIE 18-388811/05/2018 CITY COUNCIL MINUTES11/05/2018 CITY COUNCIL MEETING MINUTES001.000.25.514.30.41.00 387.6011/20/2018 CITY COUNCIL MEETING MINUTES18-389211/20/2018 CITY COUNCIL MEETING MINUTES001.000.25.514.30.41.00 404.60Total :792.2023427211/29/2018076172 DK SYSTEMS 21653MUSEUM - SVC BOILERMuseum - Svc Boiler001.000.66.518.30.48.00 490.0010.3% Sales Tax001.000.66.518.30.48.00 50.47Total :540.4723427311/29/2018076863 DUBUQUE, PATRICK HANSON 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 13.82Total :13.8223427411/29/2018076233 DUDE SOLUTIONS INC INV-36166FAC MAINT - MAINTENANCE EDGE PROGRAM -Fac Maint - Maintenance Edge Program -001.000.66.518.30.48.00 4,555.0010.3% Sales Tax001.000.66.518.30.48.00 469.17Total :5,024.1723427511/29/2018076610 EDMONDS HERO HARDWARE 1164PM SUPPLIES: ADAPTORS, PIPE FITTINGSPM SUPPLIES: ADAPTORS, PIPE FITTINGS001.000.64.576.80.31.00 29.6310.3% Sales Tax001.000.64.576.80.31.00 3.05Total :32.6823427611/29/2018008705 EDMONDS WATER DIVISION 3-01808LIFT STATION #11 6807 157TH PL SW / METE7Page:4.3.bPacket Pg. 62Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds811:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23427611/29/2018(Continued)008705 EDMONDS WATER DIVISIONLIFT STATION #11 6807 157TH PL SW /423.000.75.535.80.47.10 55.79CLUBHOUSE 6801 N MEADOWDALE RD / METER 73-03575CLUBHOUSE 6801 N MEADOWDALE RD / METER001.000.66.518.30.47.00 397.20HAINES WHARF PARK DRINKING FOUNTAIN3-07490HAINES WHARF PARK DRINKING FOUNTAIN001.000.64.576.80.47.00 96.88LIFT STATION #12 16100 75TH AVE W / METE3-07525LIFT STATION #12 16100 75TH AVE W /423.000.75.535.80.47.10 47.59LIFT STATION #15 7701 168TH ST SW / METE3-07709LIFT STATION #15 7701 168TH ST SW /423.000.75.535.80.47.10 51.69LIFT STATION #4 8313 TALBOT RD / METER 23-09350LIFT STATION #4 8313 TALBOT RD / METER423.000.75.535.80.47.10 96.88LIFT STATION #10 17612 TALBOT RD / METER3-09800LIFT STATION #10 17612 TALBOT RD /423.000.75.535.80.47.10 322.30LIFT STATION #9 8001 SIERRA DR / METER 63-29875LIFT STATION #9 8001 SIERRA DR / METER423.000.75.535.80.47.10 51.69WWTP: 9/16-11/15/18 METER 2088: 200 2ND6-011279/16-11/15/18 METER 2088: 200 2ND AVE S423.000.76.535.80.47.64 211.95WWTP: 9/16-11/15/18 METER 9439: 200 2ND6-011309/16-11/15/18 METER 9439: 200 2ND AVE S423.000.76.535.80.47.64 24.94WWTP: 9/16-11/15/18 METER 5010484: 200 26-011409/16-11/15/18 METER 5010484: 200 2ND423.000.76.535.80.47.64 2,582.74PUBLIC SAFETY COMPLEX 250 5TH AVE N / ME6-02735PUBLIC SAFETY COMPLEX 250 5TH AVE N /001.000.66.518.30.47.00 2,164.068Page:4.3.bPacket Pg. 63Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds911:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23427611/29/2018(Continued)008705 EDMONDS WATER DIVISIONFIRE STATION #17 FIRE 275 6TH AVE N / ME6-02736FIRE STATION #17 FIRE 275 6TH AVE N /001.000.66.518.30.47.00 14.25FIRE STATION #17 275 6TH AVE N / METER 76-02737FIRE STATION #17 275 6TH AVE N / METER001.000.66.518.30.47.00 784.77PUBLIC SAFETY COMPLEX IRRIGATION 250 5TH6-02738PUBLIC SAFETY COMPLEX IRRIGATION 250001.000.66.518.30.47.00 699.56SNO-ISLE LIBRARY 650 MAIN ST / METER 7096-02825SNO-ISLE LIBRARY 650 MAIN ST / METER001.000.66.518.30.47.00 2,953.80FRANCES ANDERSON CENTER FIRE 700 MAIN ST6-02875FRANCES ANDERSON CENTER FIRE 700 MAIN001.000.66.518.30.47.00 24.94FRANCES ANDERSON CENTER 700 MAIN ST / ME6-02925FRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 2,143.33FIRE STATION #16 8429 196TH ST SW / METE6-04127FIRE STATION #16 8429 196TH ST SW /001.000.66.518.30.47.00 956.29FIRE STATION #16 FIRE 8429 196TH ST SW /6-04128FIRE STATION #16 FIRE 8429 196TH ST SW001.000.66.518.30.47.00 14.25PUBLIC WORKS OMC 7110 210TH ST SW / METE6-05155PUBLIC WORKS OMC 7110 210TH ST SW /001.000.65.518.20.47.00 186.57PUBLIC WORKS OMC 7110 210TH ST SW /111.000.68.542.90.47.00 708.97PUBLIC WORKS OMC 7110 210TH ST SW /421.000.74.534.80.47.00 708.97PUBLIC WORKS OMC 7110 210TH ST SW /423.000.75.535.80.47.10 708.97PUBLIC WORKS OMC 7110 210TH ST SW /511.000.77.548.68.47.00 708.979Page:4.3.bPacket Pg. 64Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1011:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23427611/29/2018(Continued)008705 EDMONDS WATER DIVISIONPUBLIC WORKS OMC 7110 210TH ST SW /422.000.72.531.90.47.00 708.97PUBLIC WORKS OMC FIRE 7110 210TH ST SW /6-05156PUBLIC WORKS OMC FIRE 7110 210TH ST SW001.000.65.518.20.47.00 1.78PUBLIC WORKS OMC FIRE 7110 210TH ST SW111.000.68.542.90.47.00 6.76PUBLIC WORKS OMC FIRE 7110 210TH ST SW422.000.72.531.90.47.00 6.76PUBLIC WORKS OMC FIRE 7110 210TH ST SW421.000.74.534.80.47.00 6.76PUBLIC WORKS OMC FIRE 7110 210TH ST SW423.000.75.535.80.47.10 6.76PUBLIC WORKS OMC FIRE 7110 210TH ST SW511.000.77.548.68.47.00 6.77Total :17,461.9123427711/29/2018070515 EMERALD CITY HARLEY-DAVIDSON 27380UNIT 960 - TIRE REPLACEMENTUnit 960 - Tire Replacement511.000.77.548.68.48.00 370.85WA St Tire Fee511.000.77.548.68.48.00 1.0010.4% Sales Tax511.000.77.548.68.48.00 38.57Total :410.4223427811/29/2018076854 ENEV, MIROSLAV T CASE 18-024331CASE 18-024331 RETURN OF VICTIM FUNDSRETURN VICTIM FUNDS 18-024331001.000.239.900 9,073.94Total :9,073.9423427911/29/2018076826 ESSEX SILVER LINE WEST INC 85803STREET - CONCRETE GRINDER, HOT TAPE,Street - Concrete Grinder, Hot Tape,111.000.68.542.31.35.00 4,700.0010Page:4.3.bPacket Pg. 65Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1111:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :4,700.0023427911/29/2018076826 076826 ESSEX SILVER LINE WEST INC23428011/29/2018009350 EVERETT DAILY HERALD EDH834040LEGAL DESCRIPT. PLN20160060Legal Descript. PLN20160060001.000.62.558.60.41.40 94.60LEGAL DESCRIP. PLN20180034EDH834162Legal Descrip. PLN20180034001.000.62.558.60.41.40 86.00Total :180.6023428111/29/2018066378 FASTENAL COMPANY WAMOU51215 SEWER - PARTSSewer - Parts423.000.75.535.80.31.00 9.3710.3% Sales Tax423.000.75.535.80.31.00 0.97SEWER - PARTSWAMOU51475Sewer - Parts423.000.75.535.80.31.00 1.5110.3% Sales Tax423.000.75.535.80.31.00 0.16WATER - BEE SPRAYWAMOU51602Water - Bee Spray421.000.74.534.80.31.00 106.6510.3% Sales Tax421.000.74.534.80.31.00 10.98WATER - SUPPLY DRAWERSWAMOU51618Water - Supply Drawers421.000.74.534.80.31.00 105.5710.3% Sales Tax421.000.74.534.80.31.00 10.87FLEET SHOP SUPPLIESWAMOU51681Fleet Shop Supplies511.000.77.548.68.31.20 30.8110.3% Sales Tax511.000.77.548.68.31.20 3.1711Page:4.3.bPacket Pg. 66Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1211:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :280.0623428111/29/2018066378 066378 FASTENAL COMPANY23428211/29/2018062193 FIELD INSTRUMENTS & CONTROLS 169041WWTP: UNIV.TRANSMITTER/PROG.DISPLAYUNIV.TRANSMITTER & PROG.DISPLAY423.000.76.535.80.48.00 520.00Freight423.000.76.535.80.48.00 20.5610.3% Sales Tax423.000.76.535.80.48.00 55.68Total :596.2423428311/29/2018076861 FITZ GERALD, KATIE MEREDITH 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 20.00Total :20.0023428411/29/2018069567 FOSSIL INDUSTRIES INC F83868HATCHERY SIGNHATCHERY SIGN001.000.64.571.22.31.00 443.00Total :443.0023428511/29/2018071998 FOSTER, KELSEY BID-8364BID/ED! COPYWRITING NOVEMBER 18 ARTICLESBID/Ed! copywriting for November 18140.000.61.558.70.41.00 600.00Total :600.0023428611/29/2018070777 FROLAND, MARK J FROLAND 11-18FROLAND EXPENSE CLAIM 11-18 CHENEY BACKGPER DIEM 11/14-17 BACKGROUND001.000.41.521.40.43.00 174.50Total :174.5023428711/29/2018011900 FRONTIER WAFLE26120118-CE1CA.UNDERGROUNDING RELOCATIONE1CA.Undergrounding Relocation112.000.68.595.33.65.41 24,880.66Total :24,880.6623428811/29/2018011900 FRONTIER 253-007-4989SEAVIEW RESERVOIR TELEMETRY CIRCUIT LINE12Page:4.3.bPacket Pg. 67Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1311:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23428811/29/2018(Continued)011900 FRONTIERSEAVIEW RESERVOIR TELEMETRY CIRCUIT421.000.74.534.80.42.00 31.09TELEMETRY CIRCUIT LINES253-012-9166TELEMETRY CIRCUIT LINES421.000.74.534.80.42.00 162.56TELEMETRY CIRCUIT LINES423.000.75.535.80.42.00 301.89TELEMETRY CIRCUIT LINE253-014-8062TELEMETRY CIRCUIT LINE421.000.74.534.80.42.00 19.86TELEMETRY CIRCUIT LINE423.000.75.535.80.42.00 36.87TELEMETRY CIRCUIT LINE253-017-4360TELEMETRY CIRCUIT LINE421.000.74.534.80.42.00 47.00TELEMETRY CIRCUIT LINE423.000.75.535.80.42.00 87.27CIVIC CENTER ELEVATOR PHONE LINE425-712-8347CIVIC CENTER ELEVATOR PHONE LINE 250001.000.66.518.30.42.00 71.35MEADOWDALE PRESCHOOL425-745-3335MEADOWDALE PRESCHOOL INTERNET001.000.64.571.29.42.00 0.42CIVIC CENTER ALARM LINES 250 5TH AVE N425-775-2455CIVIC CENTER FIRE AND INTRUSION ALARM001.000.66.518.30.42.00 66.01FRANCES ANDERSON CENTER ALARM LINE425-776-3896FRANCES ANDERSON CENTER FIRE AND001.000.66.518.30.42.00 134.53Total :958.8523428911/29/2018075538 GAMEZ, OMAR 112018MILEAGE FOR PROBATION MEETINGSMILEAGE FOR PROBATION MEETINGS001.000.23.523.30.43.00 31.6113Page:4.3.bPacket Pg. 68Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1411:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :31.6123428911/29/2018075538 075538 GAMEZ, OMAR23429011/29/2018075517 GOVERNMENTJOBS.COM INC INV26062NEOGOV SOFTWARE LICENSENEOGOV SUBSCRIPTION 12/14/18 - 12/13/19001.000.22.518.10.41.00 8,754.3810.3% Sales Tax001.000.22.518.10.41.00 901.70Total :9,656.0823429111/29/2018012199 GRAINGER 9958424187FAC MAINT - PAILSFac Maint - Pails001.000.66.518.30.31.00 39.8410.3% Sales Tax001.000.66.518.30.31.00 4.11Total :43.9523429211/29/2018012560 HACH COMPANY 11219065WWTP: 1 WIMS CONCURRENT USER LICENSE1 WIMS CONCURRENT USER LICENSE423.000.76.535.80.41.00 1,040.0010.3% Sales Tax423.000.76.535.80.41.00 107.12WATER QUALITY - WATER TEST KITS11220481Water Quality - Water Test Kits421.000.74.534.80.31.00 648.00Freight421.000.74.534.80.31.00 43.7510.3% Sales Tax421.000.74.534.80.31.00 71.24WWTP: GEL PROBE11224291GEL PROBE423.000.76.535.80.31.00 284.00Freight423.000.76.535.80.31.00 31.8910.3% Sales Tax423.000.76.535.80.31.00 32.53WWTP: FILTERS FOR DQ3 WATER SYSTEMS1122628314Page:4.3.bPacket Pg. 69Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1511:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23429211/29/2018(Continued)012560 HACH COMPANYFILTERS FOR DQ3 WATER SYSTEMS423.000.76.535.80.31.00 200.0010.3% Sales Tax423.000.76.535.80.31.00 20.60Total :2,479.1323429311/29/2018074804 HARLES, JANINE 527270PHOTOGRAPHY - NOVEMBER 2018Photography for November 2018001.000.61.558.70.41.00 200.00Total :200.0023429411/29/2018076858 HARRIS, JEFFREY SCOTT 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 23.71Total :23.7123429511/29/2018072647 HERRERA ENVIRONMENTAL 43449EDMONDS WATERFRONT CENTER EBB TIDE MEMOEDMONDS WATERFRONT CENTER EBB TIDE MEMO001.000.64.571.21.41.00 426.59EDMONDS WATERFRONT PARK RE43454EDMONDS WATERFRONT PARK REDEVELOPMENT125.000.64.594.76.65.41 908.39Total :1,334.9823429611/29/2018074966 HIATT CONSULTING LLC 2018-117TOURISM PROMOTION AND MARKETING, WEBSITETourism promotion and marketing for120.000.31.575.42.41.00 1,666.00Tourism website maintenance for120.000.31.575.42.41.00 200.00Total :1,866.0023429711/29/2018076868 HIRST, GARY L 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 14.03Total :14.0315Page:4.3.bPacket Pg. 70Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1611:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23429811/29/2018067862 HOME DEPOT CREDIT SERVICES 1025615PM: JUNCTION BOX, ELECTRICAL FITTINGSPM: JUNCTION BOX, ELECTRICAL FITTINGS001.000.64.576.80.31.00 86.1010.0% Sales Tax001.000.64.576.80.31.00 8.61PM: CEMENT, WOOD STUDS3015186PM: CEMENT, WOOD STUDS001.000.64.576.80.31.00 16.2010.0% Sales Tax001.000.64.576.80.31.00 1.62PM: EXPANSION JOINT3025333PM: EXPANSION JOINT001.000.64.576.80.31.00 3.8010.0% Sales Tax001.000.64.576.80.31.00 0.38PM: PAVER SAND4072992PM: PAVER SAND001.000.64.576.80.31.00 238.8010.0% Sales Tax001.000.64.576.80.31.00 23.88PM: PADLOCK, TARP7013165PM: PADLOCK, TARP001.000.64.576.80.31.00 106.9610.0% Sales Tax001.000.64.576.80.31.00 10.70PM: TARP, DECKSCREWS8024661PM: TARP, DECKSCREWS001.000.64.576.80.31.00 81.4710.0% Sales Tax001.000.64.576.80.31.00 8.15PM: PAINT, ADAPTER82924PM: PAINT, ADAPTER001.000.64.576.80.31.00 18.4910.0% Sales Tax001.000.64.576.80.31.00 1.8516Page:4.3.bPacket Pg. 71Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1711:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :607.0123429811/29/2018067862 067862 HOME DEPOT CREDIT SERVICES23429911/29/2018076878 HOPPER, SAMANTHA SHANNON 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 11.74Total :11.7423430011/29/2018076869 HUNT, JULIE RENEE 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 13.71Total :13.7123430111/29/2018073548 INDOFF INCORPORATED 3180642PAPER PENS CALCULATOR RIBBONPAPER PENS CALCULATOR RIBBON001.000.23.523.30.31.00 304.6410.3% Sales Tax001.000.23.523.30.31.00 31.38Total :336.0223430211/29/2018075896 INNOVATIVE COMFORT SYSTEMS BLD20181487BLD DIV REFUND: APPLICANT CANCELLEDBld Div Refund: Applicant cancelled001.000.257.620 48.00Total :48.0023430311/29/2018014940 INTERSTATE BATTERY SYSTEMS 300-10049110PM SUPPLIES: GLOVES, CABLE TIES, ELECTRIPM SUPPLIES: GLOVES, CABLE TIES,001.000.64.576.80.31.00 214.6510.3% Sales Tax001.000.64.576.80.31.00 22.11Total :236.7623430411/29/2018075062 JAMESTOWN NETWORKS 5127FIBER OPTICS INTERNET CONNECTIONNov-18 Fiber Optics Internet Connection512.000.31.518.87.42.00 500.0010.3% Sales Tax512.000.31.518.87.42.00 51.5017Page:4.3.bPacket Pg. 72Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1811:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :551.5023430411/29/2018075062 075062 JAMESTOWN NETWORKS23430511/29/2018075356 JENNIFER ZIEGLER PUBLIC 041STATE LOBBYIST FOR NOVEMBER 2018State lobbyist for November 2018001.000.61.511.70.41.00 3,358.00Total :3,358.0023430611/29/2018015280 JONES, KENTON 67REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.23.00 826.26Total :826.2623430711/29/2018076867 KINMAN, BRIAN EDWARD 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 33.73Total :33.7323430811/29/2018076877 KNUTSON, STEVEN RICHARD 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 17.41Total :17.4123430911/29/2018073950 KUBWATER RESOURCES 08110WWTP: 11/13/18 POLYMERPolymer423.000.76.535.80.31.51 11,372.2910.3% Sales Tax423.000.76.535.80.31.51 1,171.35Total :12,543.6423431011/29/2018076864 KUSES, SAFET 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 22.40Total :22.4023431111/29/2018017050 KWICK'N KLEEN CAR WASH 10122018-02 CITY CAR WASHESCity Car Washes511.000.77.548.68.48.00 5.0618Page:4.3.bPacket Pg. 73Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds1911:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23431111/29/2018(Continued)017050 KWICK'N KLEEN CAR WASHINV#11122018-01 - EDMONDS PD - OCT 201811122018-0116 CAR WAHES @ $5.06 (INC TAX)001.000.41.521.22.48.00 80.96Total :86.0223431211/29/2018076872 LEE, CHOON SOON 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 17.41Total :17.4123431311/29/2018075159 LIFE INSURANCE CO OF NO AMER Dec 2018DECEMBER 2018 CIGNADecember 2018 Cigna Premiums811.000.231.550 12,240.84Total :12,240.8423431411/29/2018073603 LIGHTHOUSE LAW GROUP PLLC Nov-1811-18 LEGALS FEES11-18 Legal fees001.000.36.515.31.41.00 46,119.42Total :46,119.4223431511/29/2018076874 LIVINGSTON, JESSAMY ROBIN 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 11.64Total :11.6423431611/29/2018076885 MADAVOR MEDIA LLC 64622WOTS TWM MAGAZINE INSERTWOTS TWM MAGAZINE INSERT117.100.64.573.20.41.40 1,002.00Total :1,002.0023431711/29/2018075769 MAILFINANCE INC N7406604UB FOLDING MACHINE LEASE 8/30-11/29/18UB Folding Machine Lease 8/30-11/29/18421.000.74.534.80.48.00 193.58UB Folding Machine Lease 8/30-11/29/18423.000.75.535.80.48.00 193.58UB Folding Machine Lease 8/30-11/29/1819Page:4.3.bPacket Pg. 74Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2011:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23431711/29/2018(Continued)075769 MAILFINANCE INC422.000.72.531.90.48.00 193.5810.3% Sales Tax421.000.74.534.80.48.00 19.9410.3% Sales Tax423.000.75.535.80.48.00 19.9410.3% Sales Tax422.000.72.531.90.48.00 19.94Total :640.5623431811/29/2018075716 MALLORY PAINT STORE INC E0102119MUSEUM - PAINT SUPPLIESMuseum - Paint Supplies001.000.66.518.30.31.00 84.9610.0% Sales Tax001.000.66.518.30.31.00 8.50MUSEUM - PAINT SUPPLIESE0102404Museum - Paint Supplies001.000.66.518.30.31.00 111.2210.0% Sales Tax001.000.66.518.30.31.00 11.12Total :215.8023431911/29/2018075746 MCMURRAY, LAURA 6906 FELDENKRAIS6906 FELDENKRAIS CLASS INSTRUCTION6906 FELDENKRAIS CLASS INSTRUCTION001.000.64.571.27.41.00 156.006909 FELDENKRAIS CLASS INSTRUCTION6909 FELDENKRAIS6909 FELDENKRAIS CLASS INSTRUCTION001.000.64.571.27.41.00 163.50Total :319.5023432011/29/2018020120 MEB MANUFACTURING CO 37799WWTP: CLARIFIER COVERCLARIFIER COVER - picked up at Store423.000.76.535.80.48.00 580.009.7% Sales Tax423.000.76.535.80.48.00 56.2620Page:4.3.bPacket Pg. 75Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2111:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :636.2623432011/29/2018020120 020120 MEB MANUFACTURING CO23432111/29/2018076865 MERRILL, GARTH STEPHEN 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 26.32Total :26.3223432211/29/2018076862 MEST, HENRY K 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 10.44Total :10.4423432311/29/2018020900 MILLERS EQUIP & RENT ALL INC 294834PM: BLOWER PARTSPM: BLOWER PARTS001.000.64.576.80.31.00 43.8010.3% Sales Tax001.000.64.576.80.31.00 4.51Total :48.3123432411/29/2018067834 NATIONAL CONSTRUCTION RENTALS 5208445PM: CIVIC STADIUM PANELSPM: CIVIC STADIUM PANELS001.000.64.576.80.45.00 492.4810.3% Sales Tax001.000.64.576.80.45.00 50.73Total :543.2123432511/29/2018024302 NELSON PETROLEUM 0676997-INFLEET FILTER SUPPLIESFleet Filter Supplies511.000.77.548.68.34.40 20.3710.3% Sales Tax511.000.77.548.68.34.40 2.09FLEET SUPPLIES0678209-INFleet Supplies511.000.77.548.68.31.10 23.3510.3% Sales Tax511.000.77.548.68.31.10 2.4121Page:4.3.bPacket Pg. 76Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2211:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :48.2223432511/29/2018024302 024302 NELSON PETROLEUM23432611/29/2018024960 NORTH COAST ELECTRIC COMPANY S8974617.001WWTP: POWER DRIVE / ARCHITECTUREPOWER DRIVE/ARCHITECTURE423.000.76.535.80.48.00 10,185.06Freight423.000.76.535.80.48.00 79.7710.3% Sales Tax423.000.76.535.80.48.00 1,057.28WWTP: ENETR POWERFLEXS8974617.002ENETR POWERFLEX423.000.76.535.80.48.00 413.1110.3% Sales Tax423.000.76.535.80.48.00 42.55Total :11,777.7723432711/29/2018065720 OFFICE DEPOT 230208880001 PW OFFICE CALENDARSPW Office Calendars001.000.65.518.20.31.00 49.3210.3% Sales Tax001.000.65.518.20.31.00 5.08PW OFFICE SUPPLIES230213063001PW Office Supplies001.000.65.518.20.31.00 13.7410.3% Sales Tax001.000.65.518.20.31.00 1.42INV#232187639001 ACCT#90520437 - EDMONDS232187639001998286 FOLDER LTR W/FASTENERS001.000.41.521.10.31.00 47.29810838 FOLDER LTR, 1/3 CUT 100 BX001.000.41.521.10.31.00 3.3610.3% Sales Tax001.000.41.521.10.31.00 5.22INV#232195587001 ACCT#90520437 - EDMONDS232195587001314264 CD-R VERBATIM, SPINDLE 100001.000.41.521.10.31.00 24.8622Page:4.3.bPacket Pg. 77Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2311:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23432711/29/2018(Continued)065720 OFFICE DEPOT314928 DVD-R VERBATIM, 100001.000.41.521.10.31.00 67.4410.3% Sales Tax001.000.41.521.10.31.00 9.51PW OFFICE CALENDARS232241884001PW Office Calendars001.000.65.518.20.31.00 47.7610.3% Sales Tax001.000.65.518.20.31.00 4.92PW OFFICE CALENDARS232387579001PW Office Calendars001.000.65.518.20.31.00 132.8810.3% Sales Tax001.000.65.518.20.31.00 13.68Total :426.4823432811/29/2018072739 O'REILLY AUTO PARTS 3685-377651 UNIT 9 - AIR FILTERUnit 9 - Air Filter511.000.77.548.68.31.10 38.6610.3% Sales Tax511.000.77.548.68.31.10 3.98Total :42.6423432911/29/2018002203 OWEN EQUIPMENT COMPANY 00091196UNIT 106 - INNER TUBE WELDUnit 106 - Inner Tube Weld511.000.77.548.68.31.10 842.35Freight511.000.77.548.68.31.10 186.5410.3% Sales Tax511.000.77.548.68.31.10 105.98UNIT 66 - CENTER BOARDS00091200Unit 66 - Center Boards511.000.77.548.68.31.10 105.10Freight511.000.77.548.68.31.10 21.3923Page:4.3.bPacket Pg. 78Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2411:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23432911/29/2018(Continued)002203 OWEN EQUIPMENT COMPANY10.3% Sales Tax511.000.77.548.68.31.10 13.03UNIT 66 - PARTS00091210Unit 66 - Parts511.000.77.548.68.31.10 439.49Freight511.000.77.548.68.31.10 15.1010.3% Sales Tax511.000.77.548.68.31.10 46.82UNIT 66 - SPRING SUSPENSION00091221Unit 66 - Spring Suspension511.000.77.548.68.31.10 61.89Freight511.000.77.548.68.31.10 15.8710.3% Sales Tax511.000.77.548.68.31.10 8.00UNIT 66 - ROUND BAR00091295Unit 66 - Round Bar511.000.77.548.68.31.10 57.99Freight511.000.77.548.68.31.10 31.7310.3% Sales Tax511.000.77.548.68.31.10 9.24Total :1,960.5223433011/29/2018071488 PARENTMAP 2018ci-1353TOURISM ADVERTISING NOVEMBER & DECEMBERTourism advertising for holidays120.000.31.575.42.41.40 3,350.00Total :3,350.0023433111/29/2018076875 PARK, CONNIE 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 18.61Total :18.6124Page:4.3.bPacket Pg. 79Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2511:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23433211/29/2018070962 PAULSONS TOWING INC 117963AINV#117963A - EDMONDS PDNew Tow Rates - $25.00 shortage on001.000.41.521.22.41.00 25.0010.4% Sales Tax001.000.41.521.22.41.00 2.60INV#118057 - EDMONDS PD1180571 HR TOW @ 189.00 TOW WHITE 2000001.000.41.521.22.41.00 189.0010.4% Sales Tax001.000.41.521.22.41.00 19.66UNIT 183 - ADDITIONAL TOWING FEES118061AUnit 183 - Additional Towing Fees511.000.77.548.68.48.00 25.0010.4% Sales Tax511.000.77.548.68.48.00 2.60INV#118114 - EDMONDS PD1181142 HR @ $189.00 TOW 2003 WHITE CHEVY001.000.41.521.22.41.00 378.0010.4% Sales Tax001.000.41.521.22.41.00 39.31INV#118146 - EDMONDS PD1181462.5 HR @ $189.00 TOW 2004 GOLD MERC001.000.41.521.22.41.00 472.5010.4% Sales Tax001.000.41.521.22.41.00 49.14Total :1,202.8123433311/29/2018069633 PET PROS 0015877-ININV#0015877-IN CUST #07-EDMONDS PDTICKET #012-355487 $132.96 + Tax001.000.41.521.26.31.00 132.96TICKET #012-355719 $52.24 + ADD'L TAX001.000.41.521.26.31.00 52.24TICKET #012-355989 $21.53001.000.41.521.26.31.00 21.53TICKET #012-356768 $99.73001.000.41.521.26.31.00 99.7325Page:4.3.bPacket Pg. 80Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2611:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23433311/29/2018(Continued)069633 PET PROS10.4% Sales Tax001.000.41.521.26.31.00 35.69Total :342.1523433411/29/2018075183 PETERSON FRUIT CO 387287MONTHLY FRUIT PICKUPNOVEMBER FRUIT PICKUP001.000.22.518.10.31.10 117.50Total :117.5023433511/29/2018028860 PLATT ELECTRIC SUPPLY T784053WWTP: KLE REPL,PHILLIPS,INST BOX,BLADES,KLE REPL,PHILLIPS,INST BOX,BLADES,PNL423.000.76.535.80.48.00 276.1610.3% Sales Tax423.000.76.535.80.48.00 28.44Total :304.6023433611/29/2018076876 PRATT, DAVID TAYLOR 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 13.27Total :13.2723433711/29/2018064088 PROTECTION ONE 291104ALARM MONITORING - PARKS MAINT./FS #16ALARM MONITORING FOR PARKS MAINTENANCE001.000.66.518.30.42.00 22.21ALARM MONITORING FOR PARKS MAINTENANCE001.000.64.576.80.42.00 22.21Total :44.4223433811/29/2018071559 PUBLIC SAFETY SELECTION PC 4277INV 4277 EDMONDS PD - 10/15/18 EVALUATIOPRE-EMPLOY EXAM - CULLEN001.000.41.521.10.41.00 400.00Total :400.0023433911/29/2018046900 PUGET SOUND ENERGY 200000704821FRANCES ANDERSON CENTER 700 MAIN ST / MEFRANCES ANDERSON CENTER 700 MAIN ST /001.000.66.518.30.47.00 955.4926Page:4.3.bPacket Pg. 81Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2711:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23433911/29/2018(Continued)046900 PUGET SOUND ENERGYYOST PARK/POOL 9535 BOWDOIN WAY / METER200002411383YOST PARK/POOL 9535 BOWDOIN WAY / METER001.000.64.576.80.47.00 147.71OLD PUBLIC WORKS 200 DAYTON ST / METER 0200007876143OLD PUBLIC WORKS 200 DAYTON ST / METER421.000.74.534.80.47.00 221.57FIRE STATION #20 23009 88TH AVE W / METE200011439656FIRE STATION #20 23009 88TH AVE W /001.000.66.518.30.47.00 121.75CIVIC CENTER 250 5TH AVE N / METER 00052200016558856CIVIC CENTER 250 5TH AVE N / METER001.000.66.518.30.47.00 144.58FIRE STATION #17 275 6TH AVE N / METER 0200016815843FIRE STATION #17 275 6TH AVE N / METER001.000.66.518.30.47.00 542.66FLEET MAINTENANCE BAY 21105 72ND AVE W /200017676343FLEET MAINTENANCE BAY 21105 72ND AVE W511.000.77.548.68.47.00 206.14SNO-ISLE LIBRARY 650 MAIN ST / METER 001200019895354SNO-ISLE LIBRARY 650 MAIN ST / METER001.000.66.518.30.47.00 170.88PUBLIC WORKS OMC 7110 210TH ST SW / METE200020415911PUBLIC WORKS OMC 7110 210TH ST SW /001.000.65.518.20.47.00 18.52PUBLIC WORKS OMC 7110 210TH ST SW /111.000.68.542.90.47.00 70.36PUBLIC WORKS OMC 7110 210TH ST SW /421.000.74.534.80.47.00 70.36PUBLIC WORKS OMC 7110 210TH ST SW /423.000.75.535.80.47.10 70.36PUBLIC WORKS OMC 7110 210TH ST SW /511.000.77.548.68.47.00 70.36PUBLIC WORKS OMC 7110 210TH ST SW /422.000.72.531.90.47.00 70.36WWTP: 10/19-11/19/18 METER 000390395: 2020002182958127Page:4.3.bPacket Pg. 82Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2811:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23433911/29/2018(Continued)046900 PUGET SOUND ENERGY 200 2ND AVE S / METER 000390395423.000.76.535.80.47.63 37.21CITY PARK BUILDING 600 3RD AVE S / METER200024711901CITY PARK BUILDING 600 3RD AVE S /001.000.66.518.30.47.00 213.53Total :3,131.8423434011/29/2018070809 PUGET SOUND EXECUTIVE 18-2478COURT SECURITY 11/05/2018-11/15/2018COURT SECURITY 11/05/2018-11/15/2018001.000.23.512.50.41.00 1,897.50PROBATION MRT SECURITY 11/07/2018 AND001.000.23.523.30.41.00 178.75Total :2,076.2523434111/29/2018030780 QUIRING MONUMENTS INC 188790MARKER/INSCRIPTION- LONGMARKER/INSCRIPTION- LONG130.000.64.536.20.34.00 558.00MARKER/INSCRIPTION- O'MORRISON188791MARKER/INSCRIPTION- O'MORRISON130.000.64.536.20.34.00 475.00Total :1,033.0023434211/29/2018062657 REGIONAL DISPOSAL COMPANY 0000052220STORM - STREET SWEEPING DUMP FEESSTORM - STREET SWEEPING DUMP FEES422.000.72.531.10.49.00 865.80Total :865.8023434311/29/2018075067 RESCUE PHONE INC 18-8O03-RINV#18-8O03-R - EDMONDS PD (SWAT)'14 WIRE SPOOL REPAIR~628.000.41.521.23.31.00 75.00Freight628.000.41.521.23.31.00 57.80Total :132.8023434411/29/2018076883 RICHARD & ELIZABETH DUNTON 2-18725#742899RT UTILITY REFUND28Page:4.3.bPacket Pg. 83Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds2911:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23434411/29/2018(Continued)076883 RICHARD & ELIZABETH DUNTON#742899RT Utility refund due to411.000.233.000 124.70Total :124.7023434511/29/2018076709 ROSEN, MICHAEL 10312018-2ECONOMC DEVELOPMENT AND TOConsulting services for economic001.000.61.558.70.41.00 1,625.00Total :1,625.0023434611/29/2018076860 SAMPSON, SUSAN KAY 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 23.49Total :23.4923434711/29/2018066964 SEATTLE AUTOMOTIVE DIST INC S3-3890979UNIT 413 - DISC BRAKE PADSUnit 413 - Disc Brake Pads511.000.77.548.68.31.10 53.8110.3% Sales Tax511.000.77.548.68.31.10 5.54Total :59.3523434811/29/2018066918 SEDOR, NORMAN 68REIMBURSEMENTREIMBURSEMENT009.000.39.517.20.29.00 7,000.00Total :7,000.0023434911/29/2018070495 SEPULVEDA, PABLO 32891SPANISH INTERPRETER COURT 11/21/2018 AMSPANISH INTERPRETER COURT 11/21/2018 AM001.000.23.512.50.41.01 105.02Total :105.0223435011/29/2018037375 SNO CO PUD NO 1 2002-0254-7PEDEST CAUTION LIGHT 21930 95TH AVE W /PEDEST CAUTION LIGHT 21930 95TH AVE W /111.000.68.542.64.47.00 16.60TRAFFIC LIGHT 22000 84TH AVE W / METER 12003-4823-3TRAFFIC LIGHT 22000 84TH AVE W / METER29Page:4.3.bPacket Pg. 84Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3011:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23435011/29/2018(Continued)037375 SNO CO PUD NO 1111.000.68.542.64.47.00 33.65CLUBHOUSE 6801 MEADOWDALE RD / METER 1002003-8645-6CLUBHOUSE 6801 MEADOWDALE RD / METER001.000.66.518.30.47.00 65.03FIRE STATION #16 8429 196TH ST SW / METE2003-9895-6FIRE STATION #16 8429 196TH ST SW /001.000.66.518.30.47.00 924.01LIFT STATION #4 8311 TALBOT RD / METER 12004-6859-3LIFT STATION #4 8311 TALBOT RD / METER423.000.75.535.80.47.10 229.18MAPLEWOOD PARK IRRIGATION METER2004-9314-6MAPLEWOOD PARK IRRIGATION METER001.000.64.576.80.47.00 18.32LIFT STATION #9 19300 80TH AVE W / METER2006-1131-7LIFT STATION #9 19300 80TH AVE W /423.000.75.535.80.47.10 134.41OLD PUBLIC WORKS 200 DAYTON ST / METER 12006-3860-9OLD PUBLIC WORKS 200 DAYTON ST / METER421.000.74.534.80.47.00 226.02SEAVIEW RESERVOIR 18520 90TH AVE W / MET2007-3984-5SEAVIEW RESERVOIR 18520 90TH AVE W /421.000.74.534.80.47.00 19.74TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6TRAFFIC LIGHT 9730 220TH ST SW / METER111.000.68.542.64.47.00 17.74LIFT STATION #3 1529 NORTHSTREAM LN / ME2008-6520-2LIFT STATION #3 1529 NORTHSTREAM LN /423.000.75.535.80.47.10 59.19LIFT STATION #12 16121 75TH PL W / METE2012-6598-0LIFT STATION #12 16121 75TH PL W /423.000.75.535.80.47.10 150.41PINE ST PARK2013-2711-1PINE ST PARK001.000.64.576.80.47.00 17.17LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-430Page:4.3.bPacket Pg. 85Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3111:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23435011/29/2018(Continued)037375 SNO CO PUD NO 1LIFT STATION #11 6811 1/2 157TH PL W /423.000.75.535.80.47.10 19.22SNO-ISLE LIBRARY 650 MAIN ST / METER 1002015-5174-4SNO-ISLE LIBRARY 650 MAIN ST / METER001.000.66.518.30.47.00 2,050.90TRAFFIC LIGHT 117 3RD AVE S / METER 10002015-7289-8TRAFFIC LIGHT 117 3RD AVE S / METER111.000.68.542.64.47.00 42.42LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8LIFT STATION #15 7710 168TH PL SW /423.000.75.535.80.47.10 17.79TRAFFIC LIGHT 20801 76TH AVE W / METER 12016-1195-1TRAFFIC LIGHT 20801 76TH AVE W / METER111.000.68.542.63.47.00 30.63TRAFFIC LIGHT 9932 220TH ST SW / METER 12017-5147-6TRAFFIC LIGHT 9932 220TH ST SW / METER111.000.68.542.64.47.00 46.75TRAFFIC LIGHT 901 WALNUT ST / METER 10002017-8264-6TRAFFIC LIGHT 901 WALNUT ST / METER111.000.68.542.64.47.00 16.60TRAFFIC LIGHT 7133 212TH ST SW / METER 12019-0786-2TRAFFIC LIGHT 7133 212TH ST SW / METER111.000.68.542.63.47.00 30.17PUBLIC WORKS OMC 7110 210TH ST SW / METE2019-4248-9PUBLIC WORKS OMC 7110 210TH ST SW /001.000.65.518.20.47.00 90.66PUBLIC WORKS OMC 7110 210TH ST SW /111.000.68.542.90.47.00 344.52PUBLIC WORKS OMC 7110 210TH ST SW /421.000.74.534.80.47.00 344.52PUBLIC WORKS OMC 7110 210TH ST SW /423.000.75.535.80.47.10 344.52PUBLIC WORKS OMC 7110 210TH ST SW /511.000.77.548.68.47.00 344.5231Page:4.3.bPacket Pg. 86Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3211:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23435011/29/2018(Continued)037375 SNO CO PUD NO 1PUBLIC WORKS OMC 7110 210TH ST SW /422.000.72.531.90.47.00 344.52LIFT STATION #6 100 PINE ST / METER 10002020-8787-0LIFT STATION #6 100 PINE ST / METER423.000.75.535.80.47.10 161.44TRAFFIC LIGHT 23801 HWY 99 / METER 100042022-8912-0TRAFFIC LIGHT 23801 HWY 99 / METER111.000.68.542.64.47.00 52.09CIVIC CENTER & FIRE STATION #17 250 5TH2022-9166-2CIVIC CENTER & FIRE STATION #17 250 5TH001.000.66.518.30.47.00 5,014.46STREET LIGHT 7601 RIDGE WAY / NOT METERE2023-8937-5STREET LIGHT 7601 RIDGE WAY / NOT111.000.68.542.63.47.00 8.59STREET LIGHT 7601 RIDGE WAY / NOT METERE2023-8937-5STREET LIGHT 7601 RIDGE WAY / NOT111.000.68.542.63.47.00 8.88CITY HALL 121 5TH AVE N / METER 100012612024-3924-6CITY HALL 121 5TH AVE N / METER001.000.66.518.30.47.00 3,024.46MATHAY BALLINGER PARK IRRIGATION & SUMP2026-2041-5MATHAY BALLINGER PARK IRRIGATION & SUMP001.000.64.576.80.47.00 17.17TRAFFIC LIGHT 8429 196TH ST SW (FS #16)2028-0763-2TRAFFIC LIGHT 8429 196TH ST SW (FIRE001.000.66.518.30.47.00 19.74WWTP: 10/16-11/14/18 METER 1000135381: 22030-9778-7 10/16-11/14/18 200 2ND AVE S / METER423.000.76.535.80.47.61 24,191.40FIVE CORNERS RESERVOIR 8519 BOWDOIN WAY2036-5215-1FIVE CORNERS RESERVOIR 8519 BOWDOIN WAY421.000.74.534.80.47.00 240.96PEDEST CAUTION LIGHTS 8410 MAIN ST /2202-1638-6PEDEST CAUTION LIGHTS 8410 MAIN ST /111.000.68.542.64.47.00 78.3432Page:4.3.bPacket Pg. 87Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3311:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :38,796.7423435011/29/2018037375 037375 SNO CO PUD NO 123435111/29/2018037376 SNO CO PUD NO 1 1900049589STREET - INSTALLED 3 POLES NEAR 95 PINEStreet - Installed 3 Poles near 95 Pine111.000.68.542.61.48.00 10,363.37Total :10,363.3723435211/29/2018006630 SNOHOMISH COUNTY I000486254INV#I000486254 CUST #SOW5007 - EDMONDS PSOLID WASTE CHG CASE#18-00024565001.000.41.521.22.41.00 174.00Total :174.0023435311/29/2018037303 SO SNOHOMISH CO FIRE & RESCUE EDMS 2018-12DEC-2018 FIRE SERVICES CONTRACTDec-2018 Fire Services Contract Payment001.000.39.522.20.51.00 614,893.17Total :614,893.1723435411/29/2018075009 SOUNDVIEW DESIGN STUDIO 00010862WINTER CRAZE DESIGNWINTER CRAZE DESIGN001.000.64.571.22.41.00 1,387.50Total :1,387.5023435511/29/2018068439 SPECIALTY DOOR SERVICE 50710FS20 - DOOR REPAIR AND SVCFS20 - Door Repair and Svc001.000.66.518.30.48.00 367.3910.3% Sales Tax001.000.66.518.30.48.00 37.84FS 20 - BAY C DOOR REPAIRS50746FS 20 - Bay C Door Repairs001.000.66.518.30.48.00 3,212.2810.3% Sales Tax001.000.66.518.30.48.00 330.86FS 16 - BAY DOORS REPAIRS50747FS 16 - Bay Doors Repairs001.000.66.518.30.48.00 1,015.8410.3% Sales Tax001.000.66.518.30.48.00 104.6333Page:4.3.bPacket Pg. 88Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3411:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :5,068.8423435511/29/2018068439 068439 SPECIALTY DOOR SERVICE23435611/29/2018068360 SUMMIT LAW GROUP 98394AFSCME NEGOTIATIONSAFSCME NEOGIATIONS001.000.22.518.10.41.00 180.00Total :180.0023435711/29/2018074797 SUPER CHARGE MARKETING LLC 5328SOCIAL MEDIA SERVICES FOR NOVEMBER 2018Social media services for November 2018001.000.61.557.20.41.00 300.00Total :300.0023435811/29/2018076870 TATCHUKOV, DIMITARE S 111520182 DAY JURY TRIAL 11/15/2018-11/16/20182 DAY JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 25.89Total :25.8923435911/29/2018075920 TAYLOR, HAILI 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 17.09Total :17.0923436011/29/2018075587 THE UPS STORE #6392 00023WWTP: 10/23,10/31+11/13/18 SHIP CHGS10/23,10/31+11/13/18 SHIP CHGS423.000.76.535.80.42.00 103.34Total :103.3423436111/29/2018076419 TRUE NORTH ENVIRONMENTAL EQUIP 06 E00014STORM - NEW 2018 CAMERA TRUCKStorm - New 2018 Camera Truck422.000.72.594.31.64.00 281,686.38Total :281,686.3823436211/29/2018062345 URBAN FORESTRY NURSERY 6889CITY HALL TREESCITY HALL TREES125.000.64.576.80.48.00 810.0010.3% Sales Tax125.000.64.576.80.48.00 83.4334Page:4.3.bPacket Pg. 89Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3511:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :893.4323436211/29/2018062345 062345 URBAN FORESTRY NURSERY23436311/29/2018072118 VANDERVEEN FAMILY TRANSPORT 102018-111918WWTP: 10/20+11/19/18: 2 TANKER TRUCKS10/20+11/19/18: 2 TANKER TRUCKS~423.000.76.535.80.41.00 4,800.00Total :4,800.0023436411/29/2018067865 VERIZON WIRELESS 9818307132C/A 671247844-00001Cell Service-Eng001.000.67.518.21.42.00 37.40Cell Service Fac-Maint001.000.66.518.30.42.00 56.03Cell Service-PD001.000.41.521.22.42.00 309.91Cell Service-PW Street/Storm111.000.68.542.90.42.00 18.67Cell Service-PW Street/Storm422.000.72.531.90.42.00 18.67Cell Service-PW Water421.000.74.534.80.42.00 18.67Cell Service-PW Sewer423.000.75.535.80.42.00 56.01Cell Service-WWTP423.000.76.535.80.42.00 18.67Total :534.0323436511/29/2018064972 VIRGINIA MASON MEDICAL CENTER July 2018CIVIL SERVICE PRE-EMPLOYMENT EXAMSCIVIL SERVICE MEDICAL EXAMS001.000.22.521.10.41.00 1,388.00Total :1,388.0023436611/29/2018076859 WALL, GORDON V 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 13.05Total :13.0535Page:4.3.bPacket Pg. 90Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3611:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount23436711/29/2018076866 WAREING, ELIZABETH MICHELLE 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 16.32Total :16.3223436811/29/2018045912 WASPC2018-00659INV 2018-00659 EDMONDS PD - ANDERSONASSOCIATE DUES - ANDERSON001.000.41.521.10.49.00 75.00Total :75.0023436911/29/2018075635 WCP SOLUTIONS 10937551FAC MAINT - HAND SOAP, SUPPLIESFac Maint - Hand Soap, Supplies001.000.66.518.30.31.00 288.8010.3% Sales Tax001.000.66.518.30.31.00 29.75Total :318.5523437011/29/2018075068 WEDA8061WEDA MEMBERSHIP FOR 20192019 membership for Doherty Washington001.000.61.558.70.49.00 400.00Total :400.0023437111/29/2018064008 WETLANDS & WOODLANDS 25773MEMORIAL FIR TREES: CITY HALL AND FACMEMORIAL FIR TREES: CITY HALL AND FAC001.000.64.576.80.31.00 625.0010.3% Sales Tax001.000.64.576.80.31.00 64.38Total :689.3823437211/29/2018076625 WINDWARD ENVIRONMENTAL LLC 16161/16162/16163WINDWARD MARSH STUDY TASKS 1-3 OCTOBEROctober Marsh Study/SMP Update001.000.11.511.60.41.00 16,178.63Total :16,178.6323437311/29/2018076873 WOLFE, MEGAN LAUREL 11152018JURY TRIAL 11/15/2018-11/16/2018JURY TRIAL 11/15/2018-11/16/2018001.000.23.512.50.49.20 12.1836Page:4.3.bPacket Pg. 91Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/29/2018Voucher ListCity of Edmonds3711:54:38AMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount(Continued)Total :12.1823437311/29/2018076873 076873 WOLFE, MEGAN LAUREL23437411/29/2018066678 WSDA PESTICIDE MGMT DIVISION PESTICIDE LICENSE 2019 PEST LIC RENEWAL: DILL2019 PESTICIDE LICENSE RENEWAL: DILL001.000.64.576.80.49.00 33.00Total :33.00Bank total : 1,244,864.23130 Vouchers for bank code :usbank1,244,864.23Total vouchers :Vouchers in this report13037Page:4.3.bPacket Pg. 92Attachment: claim cks 11-29-18 (Approval of claim checks and wire payment.) 11/26/2018Voucher ListCity of Edmonds1 2:36:51PMPage:vchlistBank code :usbankVoucherDateVendorInvoicePO #Description/AccountAmount1126201811/26/2018062693 US BANK 5179MONITOR, NUC, DOMAIN NAME REGISTRATIONAmazon - Power Drill Battery Dewalt512.000.31.518.88.31.00 65.08Amazon - Jabra Wireless Headsets for512.000.31.594.18.64.00 540.90BulkRegister.com - Domain Name001.000.61.558.70.49.00 34.70Newegg.com - Premier membership renewal512.000.31.518.88.49.00 49.99BulkRegister.com - Domain Name512.000.31.518.88.49.00 46.27AT&T - Mobile Aircard512.000.31.518.88.42.00 29.62Newegg.com - Samsung 970EVO M.2 2280512.000.31.518.88.35.00 163.39Newegg.com - Crucial 8GB DDR4 2400 MT512.000.31.518.88.35.00 153.16Newegg.com - Intel NUC Mini Booksize512.000.31.518.88.35.00 435.67Newegg.com - ASUS PB277Q 27" 1ms TN117.100.64.573.20.35.00 338.50Total :1,857.28Bank total : 1,857.281 Vouchers for bank code :usbank1,857.28Total vouchers :Vouchers in this report11Page:4.3.cPacket Pg. 93Attachment: wire 11-26-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 174th St. & 71st Ave Storm Improvements c521 E8FB STM 183rd Pl SW Storm Repairs c491 E6FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB STM 2018 Lorian Woods Study s018 E8FA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC STR 2018 Traffic Calming i027 E8AA WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC STR 2019 Overlay Program i036 E9CA SWR 2019 Sewerline Replacement Project c516 E8GA Revised 11/29/2018 4.3.d Packet Pg. 94 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 2019 Storm Maintenance Project c525 E8FC WTR 2019 Swedish Waterline Replacement c523 E8JA UTILITIES 2019 Utility Rate & GFC Update s020 E8JB WTR 2019 Waterline Replacement c498 E7JA STR 220th Adaptive i028 E8AB STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013)c418 E3JB STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. Island & Misc. Ramps i037 E8DC STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA Revised 11/29/2018 4.3.d Packet Pg. 95 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB UTILITIES Standard Details Updates s010 E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 11/29/2018 4.3.d Packet Pg. 96 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E3AB c427 SR104 Corridor Transportation Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update Revised 11/29/2018 4.3.d Packet Pg. 97 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA s010 Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6JB i014 2017 Waterline Replacement Projects Revised 11/29/2018 4.3.d Packet Pg. 98 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E6JC c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR E7AA i021 2017 Traffic Calming STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7CD i025 89th Pl W Retaining Wall STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PM E7MA c276 Dayton Street Plaza PRK E7MA m103 Waterfront Restoration STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps STR E8DC i037 238th St. Island & Misc Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project SWR E8GA c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement UTILITIES E8JB s020 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor STR E9CA i036 2019 Overlay Program Revised 11/29/2018 4.3.d Packet Pg. 99 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station Revised 11/29/2018 4.3.d Packet Pg. 100 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 A/V Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd Pl SW Storm Repairs SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project PRK E6MC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW WTR E7JA c498 2019 Waterline Replacement SWR E8GA c516 2019 Sewerline Replacement Project STM E8FB c521 174th St. & 71st Ave Storm Improvements WTR E8JA c523 2019 Swedish Waterline Replacement STM E8FC c525 2019 Storm Maintenance Project STR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays Revised 11/29/2018 4.3.d Packet Pg. 101 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program STR E7CA i018 2017 Overlay Program WTR E7CB i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays STR E7AA i021 2017 Traffic Calming STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th Pl W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR E8AA i027 2018 Traffic Calming STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CB i030 2018 Overlay Program STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DA i032 2018 Minor Sidewalk Project STR E8DB i033 ADA Curb Ramps WTR E8CD i034 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays STR E9CA i036 2019 Overlay Program STR E8DC i037 238th St.Island & Misc. Ramps STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 Hwy 99 Gateway Revitalization STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update STM E8FA s018 2018 Lorian Woods Study UTILITIES E8JB s020 2019 Utility Rate & GFC Update Revised 11/29/2018 4.3.d Packet Pg. 102 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E4LA General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 174th St. & 71st Ave Storm Improvements c521 E8FB STM 183rd Pl SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 2018 Lorian Woods Study s018 E8FA STM 2019 Storm Maintenance Project c525 E8FC STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects c436 E4FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon)m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB Revised 11/29/2018 4.3.d Packet Pg. 103 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA STR 2017 Traffic Calming i021 E7AA STR 2018 Minor Sidewalk Project i032 E8DA STR 2018 Overlay Program i030 E8CB STR 2018 Traffic Calming i027 E8AA STR 2019 Overlay Program i036 E9CA STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. Island & Misc Ramps i037 E8DC STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99)c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 E8CC STR 89th Pl W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Curb Ramps i033 E8DB STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 E5DA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA Revised 11/29/2018 4.3.d Packet Pg. 104 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) PROJECT NUMBERS (By Funding) Funding Project Title Project Accounting Number Engineering Project Number STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STR 220th Adaptive i028 E8AB SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 E8GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES 2019 Utility Rate & GFC Update s020 E8JB UTILITIES Standard Details Updates s010 E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 E8JA WTR 2019 Waterline Replacement c498 E7JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)c482 E5JB WTR Five Corners Reservoir Re-coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 11/29/2018 4.3.d Packet Pg. 105 Attachment: FrequentlyUsedProjNumbers 11-29-18 (Approval of claim checks and wire payment.) City Council Agenda Item Meeting Date: 12/4/2018 Confirm Appointment of Candidates for the Youth Commission Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Council adopted an ordinance establishing a Youth Commission for the City of Edmonds in June of 2018, and amended this ordinance in October of 2018. Staff Recommendation Confirm the appointment of candidates for the Youth Commission. Narrative Attached are 8 applications with references for youth interested in being appointed to the Youth Commission. Council and the Mayor need to appoint 11 seats in the following manner: Position 1: Mayoral appointment, term 12/18-6/20. Position 2: Council member Johnson, term 12/18-6/19 Position 3: Council President Nelson, term 12/18-6/20 Position 4: Council member Fraley Monillas, term 12/18-6/19 Position 5: Council member Buckshnis, term 12/18-6/20 Position 6: Council member Tietzel, term 12/18-6/19 Position 7: Council member Mesaros, term 12/18-6/20 Position 8: Council member Tibbot, term 12/18-6/19 Position 9: Mayor, term 12/18-6/20 Position 10, alternate, Mayor, term 12/18-6/19 Position 11, alternate, Mayor, term 12/18-6/20 The City received 8 applicants in this first round. It is recommended that the Mayor and Council appoint these applicants to positions 1-8. Staff have extended the deadline for applications and are recruiting for three more applicants for the remaining seats, and will bring them forward at a subsequent meeting. Attachments include applications and 1-2 references per applicant, with their preference of either a term ending in June 2019 or June 2020, for the following individuals: 1. Caitlin Chung: 6/20 2. Caroline Willis: 6/19 4.4 Packet Pg. 106 3. Kaleb Nichols: 6/20 4. Nathanael Perdomo: 6/19 5. Owen Lee: 6/20 6. Sydney Pearson: 6/19 7. Stephany Janssen: 6/20 8. Noah Erickson: either Attachments: Caitlin_Chung Caroline_Wills Kaleb_Nichols Nathanael_Perdomo Owen_Lee Sydney_Pearson Stephany_Janssen Noah_Erickson 4.4 Packet Pg. 107 4.4.a Packet Pg. 108 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 109 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 110 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 111 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 112 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 113 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.a Packet Pg. 114 Attachment: Caitlin_Chung [Revision 1] (Confirm candidates for the Youth Commission) 4.4.b Packet Pg. 115 Attachment: Caroline_Wills [Revision 1] (Confirm candidates for the Youth Commission) 4.4.b Packet Pg. 116 Attachment: Caroline_Wills [Revision 1] (Confirm candidates for the Youth Commission) 4.4.c Packet Pg. 117 Attachment: Kaleb_Nichols [Revision 1] (Confirm candidates for the Youth Commission) 4.4.c Packet Pg. 118 Attachment: Kaleb_Nichols [Revision 1] (Confirm candidates for the Youth Commission) 4.4.c Packet Pg. 119 Attachment: Kaleb_Nichols [Revision 1] (Confirm candidates for the Youth Commission) 4.4.c Packet Pg. 120 Attachment: Kaleb_Nichols [Revision 1] (Confirm candidates for the Youth Commission) 4.4.c Packet Pg. 121 Attachment: Kaleb_Nichols [Revision 1] (Confirm candidates for the Youth Commission) 4.4.d Packet Pg. 122 Attachment: Nathanael_Perdomo [Revision 1] (Confirm candidates for the Youth Commission) 4.4.d Packet Pg. 123 Attachment: Nathanael_Perdomo [Revision 1] (Confirm candidates for the Youth Commission) 4.4.d Packet Pg. 124 Attachment: Nathanael_Perdomo [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 125 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 126 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 127 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 128 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 129 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.e Packet Pg. 130 Attachment: Owen_Lee [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 131 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 132 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 133 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 134 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 135 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.f Packet Pg. 136 Attachment: Sydney_Pearson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.g Packet Pg. 137 Attachment: Stephany_Janssen [Revision 1] (Confirm candidates for the Youth Commission) 4.4.g Packet Pg. 138 Attachment: Stephany_Janssen [Revision 1] (Confirm candidates for the Youth Commission) 4.4.g Packet Pg. 139 Attachment: Stephany_Janssen [Revision 1] (Confirm candidates for the Youth Commission) 4.4.g Packet Pg. 140 Attachment: Stephany_Janssen [Revision 1] (Confirm candidates for the Youth Commission) 4.4.h Packet Pg. 141 Attachment: Noah_Erickson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.h Packet Pg. 142 Attachment: Noah_Erickson [Revision 1] (Confirm candidates for the Youth Commission) 4.4.h Packet Pg. 143 Attachment: Noah_Erickson [Revision 1] (Confirm candidates for the Youth Commission) City Council Agenda Item Meeting Date: 12/4/2018 2019 Legislative Agenda Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History The attached Final Draft of the 2019 Edmonds Legislative Agenda has been compiled over the last couple of months with direct input from our Olympia lobbyist, Jennifer Ziegler, Directors of every City Department, Mayor Earling, and Councilmembers who met in small groups with Mayor Earling, Jennifer Ziegler and Patrick Doherty, or communicated independently with staff, to share their thoughts about agenda items. The agenda was also informed by the legislative agendas of Snohomish County, the Economic Alliance of Snohomish County, and Snohomish County Cities. Staff Recommendation Approve the 2019 Edmonds Legislative Agenda. Narrative The attached Final Draft of the 2019 Edmonds Legislative Agenda contains all the proposed additions and/or edits offered by City Councilmembers in the small group meetings or independently. Attachments: Final DRAFT 2019 legislative agenda 5.1 Packet Pg. 144 CITY OF EDMONDS 2019 STATE LEGISLATIVE AGENDA EDMONDS PRIORITIES Highway 99 Corridor Improvements On the heels of the Legislature’s moving forward $1 million to the 2017-2019 from the $10 million Connecting Washington appropriation in the 2021-2023 biennium, we are making great progress on concept design of the transportation improvements along the Corridor, including identifying top-priority early project(s) that can move ahead to construction in the short term. To continue this work without a gap into the next biennium, we will seek another $1 million to be moved into the 2019-2021 biennium from the 2021-2023 biennium. Dayton Street Pump Station The Dayton Street Pump station will manage stormwater flows and flood overflows within the Dayton sub-basin, as well as flows originating from the Shellabarger/Willow Creek stream systems. The pump station is a necessary antecedent project for the Willow Creek Daylighting project. By installing the pump station, the City will improve stormwater separation from the Willow Creek and Edmonds Marsh system, which is beneficial to fish habitat restoration, as well as the daylighting and overall marsh restoration projects. In addition, this pump station will dramatically reduce the frequency, duration, and magnitude of flooding in the ferry holding lanes for the Edmonds-Kingston ferry. For this project we will seek a $500,000 capital appropriation. 5.1.a Packet Pg. 145 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 2 of 7 Funding for Edmonds Street Waterfront Connector Following completion of Phase I of this project – the Alternatives Analysis and selection of a preferred alternative, the Legislature appropriated $700,000 in 2017 to match our local contributions of $290,000, for a total of $990,000, which has allowed us to launch Phase II – Concept Design, Environmental and Permitting. We are midway into the Phase II process and have identified and secured City Council approval of a final streamlined and cost-efficient schematic design. Upon completion of Phase II, scheduled for mid-2019, we will be optimally positioned for federal matching funds to complete design documents and begin construction of this approximately $27.5 million project. The maximum amount available from federal grant programs (such as INFRA or TIGER grants) is 80% (approximately $22M). The Legislature’s commitment last Session of $6M in the 2020-2022 biennium is a great foundation for seeking such federal funds. To continue seamless progress on completion of design work next year, we will request forwarding to the first half of 2019 approximately $1 million from the Legislature’s $6M 2020- 2022 funding commitment. We may also seek an additional State funding commitment of up to $2M that would help make our federal grant requests even more competitive. Funding for Civic Park Development The City of Edmonds has a unique and legacy-generating opportunity to develop 8 acres in downtown Edmonds into a signature park. This will be the focal point of the community, supporting larger events and community gathering areas. It also will provide for active recreation for all ages. The total cost of this redevelopment is $10-12M. The City is in the process of applying for private funds and has also applied for RCO funds to help support this effort. The City scored very well in the grants for Local Parks and Youth Athletic Fields. The one grant that is more tentative is the Land and Water Conservation Fund because of the limited federal support for these funds. It would be helpful if the State could consider additional support to assist in this effort. The City’s request is for a $500,000 direct appropriation in this budget year. Parks, Recreation and Conservation-Related Projects The City of Edmonds urges the Governor and the State Legislature to adopt a 2019-21 Capital Budget that includes these recommendations from the Recreation and Conservation Funding Board (RCFB): • $130 million for the Washington Wildlife & Recreation Program (WWRP) • $12 million for the Youth Athletic Facilities program (YAF), and • $6.6 million for the Aquatic Lands Enhancement Account. 5.1.a Packet Pg. 146 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 3 of 7 The City will continue to seek State funding to help with the restoration of the Edmonds Marsh as well as the associated daylighting of Willow Creek. Fire Alarm Testing Seek amendment of WAC 51-50-097. This rule was recently modified to stipulate that required annual fire alarm testing can only be performed by NICET II-certified technicians. This, in effect, disqualifies licensed electricians from being able to conduct these tests unless they are, or have in the past, worked full-time in the fire alarm industry. This rule needs to be amended to allow organizations that have employees with State electrical 01 or 07 licenses to be able to conduct fire alarm testing and fire alarm maintenance in buildings owned by their employer. Invest in Funding to Support Services that Address Homelessness and Affordable Housing Support efforts to: • Fully Fund Housing Trust Fund. Provide at least $200 million for the Housing Trust Fund. • Amend the Washington Condominium Act (WCA) regarding developer liability provisions, legal review standards, and resulting insurance requirements, etc., in an effort to stimulate greater condominium development to increase the supply of an important, affordable, home-ownership option. • Extend the initial two-year program for homeless housing solutions using REET funds to 2022. SUPPORT ITEMS Support Edmonds Senior/Community Center Funding The City of Edmonds will support efforts by the Edmonds Senior Center to secure funding for the redevelopment of their important community facility on the Edmonds Waterfront, to be renamed the Edmonds Waterfront Center. Confirming with Farrell Fleming Bolster Resources for Infrastructure Investment Support efforts to establish dedicated funding mechanisms for critical public works (transportation, utilities, stormwater, parks, etc.) infrastructure programs that help cities grow and prosper, including reinvestment of Public Works Trust Fund loan repayment funds as well as WRPA parks infrastructure funds. All creative, statewide approaches and/or incentives for local infrastructure funding should also be considered. 5.1.a Packet Pg. 147 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 4 of 7 In addition, join Snohomish County officials in advocating for additional funding for projects in the Multimodal Transportation 30-year Plan that remain unfunded. Criminal Justice Training Support AWC and others as they propose legislation to continue to fully fund the Basic Law Enforcement Academy to include dedicating all revenue from the Public Safety and Education assessment to criminal justice training. Public Health District Funding Public Health Districts provide invaluable services to local communities around the State, yet lack a secure funding mechanism. Edmonds supports the Foundation Public Health Services (FPHS) proposal, promoted by local health districts, the Washington State Association of Counties, and other partners intended to provide a reliable, sustainable funding mechanism for local public heal districts, enabled by State legislation. EMS Levy Support efforts to amend the current EMS levy limit of $0.50 per $1,000 of assessed valuation (AV) to a local option of $0.75 per $1,000. Also work to clarify that “permanent” locally approved levies remain at the voter-approved level, not reduced as Assessed Valuation rises. Creative District funding Support requests on the part of the Washington State Arts Commission for administrative, project and grants funding for the new Creative District program. Public Defense Costs Continue to support efforts to provide a state revenue stream for additional city public defense costs as a result of the State Supreme Court’s mandated caseload rule for public defenders. Gun Violence Reduction Support efforts for legislation addressing the reduction of gun violence, especially related to semiautomatic weapons and use of high-capacity magazines. Fiscal Impacts of Legislation and Rulemaking Follow the lead of AWC and other municipalities in sending a clear message to the Legislature to consider the fiscal impacts of legislation and rulemaking on local municipalities, including a check on “unfunded mandates” and “do no harm” analysis of proposed new rules or legislation. Likewise, fiscal notes accompanying legislation should include both the financial costs and benefits (currently only costs are analyzed). Property Tax Growth 5.1.a Packet Pg. 148 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 5 of 7 Support provisions that would give municipalities a local-option to permit property tax revenue to exceed the 1% limit and grow with indicators of cost growth/inflation. Land Use Law Review (Growth Management Act, SEPA, annexation laws, et. al.) In 2017, the legislature authorized funding for the Ruckelshaus Center to do a 2-year study and make recommendations for improving/consolidating/streamlining the myriad of state land use laws, including GMA, SEPA, annexation, water rights, and others. Depending on the study’s outcome, this could affect cities’ interest in protecting the environment, providing infrastructure, and reducing sprawl. We need to closely follow or participate in the discussion. In addition, during the interim, we should generally oppose changes to the GMA and other state land use laws so that the Center can do its work in a more comprehensive way and come up with a framework that will address the overall needs in a sustainable way. Economic Development Tools Support efforts and proposals from Economic Alliance of Snohomish County, other State economic development agencies, AWC and others to broaden the array of tools and incentives available to encourage and support sustainable economic development and investment, particularly in under-developed urban areas, to provide jobs, housing and meet GMA goals for sustainable development. Fiscal Sustainability for Local Governments Continue to support efforts to ensure sufficient, stable and flexible revenue for essential city services, including equitable distribution from shared revenue sources, such as liquor and marijuana taxes. Environmental and Climate-Related Issues Monitor and potential support potential environmental-protection measures, including those that would enhance the Puget Sound ecosystem, including the impacts of coal and oil trains, drought management, toxics control and clean-up, as well as measures associated with climate change, crumb rubber athletic field infill, remediation of culverts under state highways, etc. Puget Sound Health and Salmon/Orca Recovery Support WRIA 8, together with other organizations and municipalities in pursuing the following measures and funding from the Legislature: RCO Budget. Support: • Salmon Recovery Funding Board • Puget Sound Acquisition and Restoration • Washington Wildlife and Recreation Program • Aquatic Lands Enhancement Account 5.1.a Packet Pg. 149 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 6 of 7 • Estuary and Salmon Restoration Program • Lead Entity program • Brian Abbott Fish Barrier Removal Board Ecology Budget. Support: • Floodplains by Design • Stormwater Financial Assistance Program State Operating Budget. Support: • Lead Entity Program in RCO Legislative Priorities: • Support state agency budget requests for monitoring salmon populations and for studies and management of predation, disease, and other issues that affect WRIA 8 salmon populations • Track and support legislation that seeks to improve regulatory protections for areas that are important for salmon habitat • Support and explore opportunities to engage in developing legislation that seeks to provide immunity from liability for entities that implement habitat restoration projects involving the placement of large wood • Track and participate in continued efforts to explore new watershed-based and/or regional funding authorities to support multiple-benefit projects that address salmon habitat protection and restoration, water quality, stormwater management, and flood management Expand Access to Opiate Overdose Prevention and Medication-Assisted Treatment Join Snohomish County, other Counties and Cities, to support efforts that: • Expand access to overdose prevention drugs (such as Naloxone) • Increase medication-assisted treatment through increased access to Suboxone and Methadone. • Support statewide drug take-back programs that honor local control. • Expansion of treatment facilities. Advocate for Key “Healthy & Active Communities” Funding within the State Budget Process (Capital, Transportation, Operating Budgets) As part of its ongoing “Healthy and Active Communities” initiative begun several years ago, the City of Edmonds supports the work to ensure adequate funding of grant programs and budgetary items that help youth and adults 5.1.a Packet Pg. 150 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) 2019 Edmonds Legislative Agenda Page 7 of 7 to live active and healthy lifestyles; enhance public health; and combat a growing obesity trend in Washington and across the country. Key budgetary items include: • Public Health District and “Healthiest Next Generation” funding -- Operating Budget; • Bicycle and Pedestrian Grant, Safe Routes to Schools, and “Complete Streets” funding in the Transportation Budget; • Dedicated accounts and grant programs in the Capital Budget such as WWRP, YAF, ALEA, NOVA, BFP. Provide Local Parks and Recreation Agencies with new Funding Options to Address Vital M&O and Preservation Needs and to Enhance Economic Development Parks and recreation are highly valued by the public as they offer activities that help maintain physical health and well-being; protect open spaces and facilities that make our communities attractive and vibrant; provide trail networks that connect our communities, and add market value to homes and neighborhoods. Just as importantly, local parks and recreation programs enhance jobs-creation and economic development efforts. Investment in local parks and has lagged behind while a WRPA survey of parks agencies has shown a growing M&O deficit and backlog. The City of Edmonds supports WRPA’s initiatives to work with key lawmakers on a package of new funding tools for local parks and recreation and urges adoption of a “local options” menu in 2019. Follow/Support Other Cities’, Agencies’, Partners’ Agendas Monitor and provide support to our partner cities, agencies and other entities in their top agenda items, where they align with our interests. 5.1.a Packet Pg. 151 Attachment: Final DRAFT 2019 legislative agenda (2019 Legislative Agenda) City Council Agenda Item Meeting Date: 12/4/2018 Approval of Change Order for the Five Corners Reservoir Recoating Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On March 6, 2018, Council awarded a $2,822,374.05 contract for the Five Corners Reservoir Recoating Project to Redside Construction and authorized a 10% management reserve for changes and unforeseen conditions. On October 9, 2018, Staff provided a project update to the Public Works Committee regarding additional repairs to the 1.5MG Reservoir. Staff Recommendation 1). Authorize the Mayor to sign a contract change order not to exceed $212,000 (with tax) for corrosion pit repair and associated painting repair. 2). Authorize an additional $370,525 in management reserve funds for preventive maintenance on the 3.0MG tank and unforeseen conditions. Narrative The City's Contractor for the Five Corners Reservoir Recoating Project discovered extensive areas of corrosion pitting on the interior walls of the 1.5 MG tank after sandblasting operations were completed. A total of 1470 corrosion pits met the minimum 1/8 inch” deep repair criteria as determined by Peterson Structural Engineers, the City's structural engineer for the project. A total quantity of fifty repairs at $70 apiece was listed in the bid schedule under Unforeseen Corrosion Pit Repair. The contractor will be compensated at this unit price for the first 700 repairs and has agreed to reduce the unit price for 770 additional repairs to $48 apiece. Heat from welding during corrosion pit repairs unavoidably damaged the prime coat on the internal wall of the tank and the finish coat on the external wall of the tank. The contractor submitted cost proposals not to exceed $42,183 for repairing the interior prime coat and $47,143 for repairing the exterior prime coat. Also, a cost proposal not to exceed $14,058 was submitted for additional overhead costs for rental of the compressor, dehumidifier, scaffolding, scissor lifts, job trailer and other miscellaneous items during the corrosion pit repairs. The City is in the process of reviewing the cost breakdowns for the extra re-painting work and an agreement with the contractor has not been reached on the proposed pricing. A minor cost to repair areas of corrosion pits on the tank columns was determined by force account. The preliminary estimate for Change Order #5 is $212,000 including tax. An increase in Management Reserve is requested to cover Change Order #5 and $152,000 in extra work on the 1.5MG tank and related site improvements. Change order work includes modifications to the 7.1 Packet Pg. 152 roof framing on the 1.5 MG tank due to pre-existing corrosion, repair of steel delaminations on the exterior walls of the 1.5 MG tank, modifications to the reservoir fall prevention systems, rerouting the 1.5 MG tank overflow line to avoid conflicts with existing electrical conduits, the previously described corrosion pit repairs on the interior walls of the 1.5 MG tank and other minor items. An estimated $265,000 may be required to seal weld the roof of the 3.0 MG tank to prevent crevice corrosion along roof plate lap splices and along the interface between roof plates and rafters. A condition assessment will be made after the tank is drained and the interior roof and plates can be inspected. The construction management team has performed extra work to address the corrosion and structural issues in the 1.5MG tank. The revised budget includes additional funding to pay for the increased construction management effort on the project. Attachments: Revised Construction Budget 7.1 Packet Pg. 153 Estimated Construction Budget Item Construction Budget Revised Budget Construction Contract $2,822,374 $2,822,374 Est Extra Work (thru Nov 2018) $152,302 Change Order #5–Corrosion Repair and Repainting of 1.5MG Tank $212,000 Est 3.0MG Preventive Maintenance $265,000 Est Contract Reductions $-96,578 Management Reserve $282,200 Construction Management $372,400 $515,100 Additional Management Reserve $120,000 Revised Total = $3,476,974 $3,990,198 7.1.a Packet Pg. 154 Attachment: Revised Construction Budget (Approval of Change Order for the Five Corners Reservoir City Council Agenda Item Meeting Date: 12/4/2018 2019 Proposed Budget Deliberations Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Tonight's meeting is scheduled for Council to continue their deliberation on the 2019 Proposed Budget which will include Council voting on amendments to the Budget and may also include Council adopting the 2019 Budget. Staff Recommendation: The recommendation is for Council to continue voting on the proposed amendments to the 2019 Budget, where each Councilmember explains why they are requesting their amendment and where the Administration provides a rebuttal. Amendments from Council's previous meeting on the November 27th Council meeting are attached in the document "2019 Proposed Budget Amendments List." Councilmembers written comments for their amendments and the Administration related rebuttals can be found in the attached "Council Amendments Comments Questions with Administration Response," is attached. Narrative Tonight's meeting is for Council to continue their deliberation on the 2019 Proposed Budget. Tonight's Budget Action to include Councilmembers voting on amendment to the Budget and may include Council adopting the 2019 Budget. The 2019 Proposed Budget can be found at the City of Edmonds website at: http://www.edmondswa.gov/images/COE/Government/Departments/Administrative_Services/Finance/ Budget/2019/2019_Preliminary_Budget.pdf The remaining council action on the 2019 Proposed Budget is scheduled as follows: December 11th: 2019 Budget Review and Adoption of the 2019 Budget (if necessary). Attachments: 2019 Proposed Budget Amendments List Council Amendments Comments Questions with Administration Response 2019 Budget Ordinance 7.2 Packet Pg. 155 1 Item # Budget Book Page #Description Cash Increase (Decrease) Submitter & Request # Yes No 1 57 Reduce City's SnoCo. Health Dist. Contribution to $0.50/pp $20,815 Fraley-Monillas #1 Yes 2 57 Carryforward Un-allocated 2018 Council Contingency ($93,740)Buckshnis #1 Yes 3 DP #60 Remove Tree Board Minute Taker $1,500 Buckshnis #2 Yes 4 101 NEW DP - Add Tree Board Supplies for brochures ($1,000)Buckshnis #3 Yes 5 DP #96 Remove ECA "Enhance our Arts & Culture contribution $75,000 Buckshnis #4 No 6 DP #47 Remove Federal Lobbyist $72,000 Buckshnis #5 & Nelson #5 Yes 7 101 NEW DP - Add new position "City Arborist"($20,000)Buckshnis #6 Yes 8 51 NEW DP - Add increase for Court Security ($33,000)Buckshnis #7 Yes 9 DP #58 Remove Five Corners consultant $30,000 Buckshnis #8 & Nelson #3 Yes 10 DP #65 Reduce Youth Services Commission position to a consultant ($53,717- 23,717=$30,000)$23,717 Buckshnis #9 & Nelson #8 Yes 11 DP #77 Remove Car for new School Resource Officer-negotiate $65,000 Buckshnis #10 & Johnson #6 No 12 DP #49 Remove Increase for PIO/Communications Specialist $18,000 Buckshnis #11 & Nelson #6 Yes 13 33 NEW DP - Add Carryforward for Professional Services ($132,000)Buckshnis #12 Yes 14 DP #3 Remove Contract Project Management Support $45,000 Teitzel #1 & Nelson #1 Yes 15 DP #53 Remove National Citizen Survey $22,000 Teitzel #2 & Nelson #12 16 DP #48 Remove Creative District Support $10,000 Nelson #2 17 DP #50 Remove Diversity Commission Support Staff $20,000 Nelson #7 18 DP #71 Remove Safety & Risk Disater Coordinator $85,567 Nelson #9 & Johnson #5 19 DP #10 Remove Professional Services Consultant $10,000 Nelson #10 20 DP #Remove Electronic Parking Software $49,900 Nelson #13 21 DP #Reduce Downtown Parking Study $35,000 Nelson #14 & Johnson #1 22 DP #Reduce Capital Renewal Projects $170,000 Nelson #17 23 DP #84 Remove State of the City Scribe $800 Johnson #7 24 DP #8 Remove Pedestrian Task Force Education Program $20,000 Tibbott #1 Impacts to General Fund Ending Cash $494,559 COUNCIL'S REQUESTED BUDGET CHANGES GENERAL FUND 001 7.2.a Packet Pg. 156 Attachment: 2019 Proposed Budget Amendments List (2019 Proposed Budget Deliberations) 2 Item # Budget Book Page #Description Cash Increase (Decrease)Submitter Yes No 25 DP #12 Remove Sidewalk Crew $323,294 Nelson #4 Impacts to Fund 112 Ending Cash $323,294 26 DP #111 Reduce by $1 million - transfer $1 million to Marsh Restore See Item #32 Below for replacement request $0 Buckshins #12 27 DP #97 Reduce Pavement Preseveration Fund $500,000 Nelson #16 Impacts to Fund 112 Ending Cash $500,000 28 DP #119 Reduce Gateway Sign Replacement $25,000 Nelson #15 Impacts to Fund 125 Ending Cash $25,000 29 DP #104 Relocate staff proposed location of Admiral Way crosswalk $70,000 Teitzel #4 $70,000 30 New DP Accessible Playground Upgrades ($200,000)Nelson #18 31 New DP Edmonds Drug Task Force (2) Police Officers ($300,000)Nelson #19 32 Replace Item #26 Edmonds Marsh Restoration Funding ($1,000,000)Buckshins #12 Impacts to Fund XXX Ending Cash ($1,500,000) 33 DP #18 Remove Vacuum Machine $70,000 Johnson #2 Impacts to Fund 421 Ending Cash $70,000 34 DP #23 Remove one-time expenses from Decision Package $21,000 Johnson #3 35 DP #28 Remove Dayton Pump Station $907,000 Johnson #4 Impacts to Fund 422 Ending Cash $928,000 36 DP #88 Remove Tableau Software $28,250 Nelson #11 37 DP #87 Remove Council Video Recording Device $30,000 Johnson #8 Impacts to Fund 512 Ending Cash $58,250 Total of Councilmember Requested Changes 969,103 COUNCIL'S REQUESTED BUDGET CHANGES STREET FUND 111 TECHNOLOGY RENTAL FUND 512 REET 2 FUND 125 STREET CONSTRUCTION FUND 112 REET 1 FUND 126 Unidentified Sources of Funds For New Projects STORM FUND 422 WATER FUND 421 7.2.a Packet Pg. 157 Attachment: 2019 Proposed Budget Amendments List (2019 Proposed Budget Deliberations) 3 Item # Budget Book Page #Description Cash Increase (Decrease) Yes No 1 43 City Clerk Benefits Understated ($15,125) 2 20 Culture & Recreation - Program Revenue ($45,000) 3 57 SnoCo DEM(Former ESCA)/SERS ($5,245) 4 57 SnoCo 911(former SNOCOM) Merger Savings $169,180 5 DP#95 Reduce Contribution to Sno. Health District to $1/capita $42,000 Impacts to General Fund Ending Cash $145,810 6 124 Add Donation Revenues $6,800 Impacts to Fund 017 Ending Cash $6,800 7 DP#97 Correct pavement preservation expense for General Fund Transfer by increasing Fund 112 expense ($500,000) Impacts to Fund 112 Ending Cash ($500,000) 8 61 Move $250,000 Transitional Housing budget to REET Fund 125 $250,000 Impacts to Fund 018 Ending Cash $250,000 8 167 Move $250,000 Transitional Housing budget from Fund 018 ($250,000) Impacts to Fund 125 Ending Cash ($250,000) Total Staff Recommended Changes ($347,390) EDMONDS HOMELESSNESS RESPONSE FUND 018 REET 2 FUND 125 STAFF'S RECOMMENDED PROPOSED BUDGET BOOK CHANGES MARSH RESTORATION AND PRESERVATION FUND 017 STREET CONSTRUCTION FUND 112 GENERAL FUND 001 7.2.a Packet Pg. 158 Attachment: 2019 Proposed Budget Amendments List (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 1 Request # Proposed budget amendments from Councilmember Fraley-Monillas: Councilmember Description 1) I am requesting a reduction in the 2019 Edmonds budgeted donation to Health District from 1 Dollar per capita to .50 per capita. The Health District is requesting funding from Washington State Sources and I am requesting that Edmonds provide .50 per citizen at least until June 2019. If funding is not secured from State of Washington, I will request the other .50 per capita in June of 2019. Administration Response: While the Snohomish Health District, together with other Health Districts around the State, will be pursuing a major initiative in the 2019 Legislative Session, dubbed “Foundation Public Health Services” (FPHS), together with a $295 million/biennium funding commitment, it is far from certain that this initiative will be approved and funded as requested. For this reason, we believe it is prudent to keep the City’s funding commitment at $1/capita. If State funding is secured, we can modify our commitment in the future. Request # Proposed budget amendments from Councilmember Buckshnis: Councilmember Description 1) City Council Contingency non-departmental #39 of $93,740 to be transfer to City Council Contingency Dept 11 like amount (carry-forward). Administration Response: This is the remaining balance of a $250,000 Council contingency one-time allocation Mayor included in his 2018 budget. The Proposed 2019 Budget has this $93,740 lapsing at the end of 2018. 2) DP #60 Tree Board Minutes of $1,500 remove (voted to remove by Tree Board) Administration Response: Having a minute-taker for the Tree Board (DP # 60) was originally proposed by the City because the Board had gotten behind on providing its minutes and sometimes did not include budget decisions, etc., which would have been helpful for the record. However, the Tree Board is now caught up on their minutes and has voted against having the City fund the professional services of a minute-taker for their meetings. The City administration hopes for a smooth future process and is comfortable with removing this item from the 2019 budget. 3) 3) New DP ADD $1,000 for Supplies in Tree Board Budget for brochures, trees, etc. Rational: the Tree Board will have two brochures in 2019 (Small Tree Brochure under final edits to be added to “Before you Grab the Chainsaw” that are distributed at various events. 2019 will be the Tree Board’s third year participating in Saturday Market and as part of the event, saplings are given away hourly supporting right tree, right place educational process. Lastly, Tree Board assists Parks and Recreation with Arbor Tree purchases. Administration Response: The City administration is supportive of having $1,000 in additional funds for the Tree Board to do the things mentioned in Councilmember Buckshnis’ request (supplies for brochures and Tree Board events and for purchasing trees for Arbor Day or other events). 4) DP #96 Remove a $75K operating revenue for ECA operating suggested by Council Member Mesaros during Council deliberations (4-3 vote). Rationale: See Memo to Council on night of the PFD bank loan collateralized by City CDs. Maureen can supply anyone with the memo so I don’t have to go into details and reasoning. Administration Response: The Administration supports this contribution to the ECA. 5) DP #47 remove Federal Lobbyist. Rationale: Current federal government is in flux and after two year - no progress noted in any areas for Edmonds. Administration Response: With the recent take-over by the Democrats of the House of Representatives, the next two years will be a prime opportunity for us to engage even more 7.2.b Packet Pg. 159 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 2 successfully at the federal level. We are told that even since the election this month, Democratic members of Congress and their staff are now receiving more regular responses to their inquiries of the Administration and engaging in more direct discussion on key items, including funding projects. In fact, just this week, the Trump Administration released news that $1.2 billion in funding was approved for the Sound Transit Lynnwood connection – a commitment that was previously stalled. It will be important for us to redouble our efforts over the next two years to seek grant funding for key Edmonds projects, such as Highway 99, the Edmonds Marsh and the Edmonds Street Waterfront Connector – during a time when more support in Congress will exist. 6) Add new DP using that $75K (#3) and $72K for a “City Arborist” position to assist in managing the Urban Forest Management Program and many other issues relating to hazardous trees, street trees, etc. It is time for this City to have an Arborist as Parks and Rec, Public Works and Permitting could all use help in-house. Director Hope provided this option in recent email to CC. Administration Response: At the request of Council, staff recently provided three options for Council considerations for management of trees within the City. Some of the tasks on the task list are already covered by current employees. As a demonstration, when putting together the financials for the Tree City USA application, there is $177,300 documented as spent on trees and tree activities in 2018: Public Works = $81,451, Planning = $20,030, and Parks = $75,823. It is recommended that Council consider Option A, or the lean option. This would realign duties from our existing arborist, identifying her as the City’s lead arborist. Parks would have to backfill for the flower program. This option would also allow for consultants to assist as needed. This option would help staff to mobilize and begin work on the UFMP. The total cost would be $15,000 - $20,000. 7) New DP - Judge Coburn’s request for security for Court System that was rejected by Mayor. I don’t amount handy but copied her on this email - so please get the information from her. Administration Response: The Administration supports this addition to the 2019 Budget. 8) Remove DP #58 $30,000 - Five Corners consultant. Rationale: let’s get a handle on land use and housing first. Administration Response: The original proposal called for $30,000 in professional assistance to follow up on the 5 Corners planning work that had been started several years ago. The proposal is consistent with the direction provided by Council at its April 3, 2018 meeting to move forward at a moderate pace with taking up the 5 Corners work. The administration had assumed starting this project near the end of 2019; but waiting a little longer is acceptable too. 9) Cut #65 DP $53,717 and use a consultant for the youth commission (budget amendment can occur once Consultant selected) to determine the FTE. Rationale: Like all other newly formed Commissions, why not see exactly how much time maybe needed for this process or if there is another source that can be utilized in a different department. In this regard, the City doesn’t hire an employee (with benefits) based on no knowledge of workload. Administration Response: The preferred option would be to begin the commission with a .5FTE, and not have to go through too many transitions. This commission is anticipated to need more guidance and oversight than other commissions. Although it likely will be seated with very capable and competent youth, just like with all teenagers, they may need more guidance than an adult commission. In addition, in order to retain engaged youth, the commission will need to be staffed and poised to be proactive, take action and help the youth focus their energy on accomplishments for the betterment of the city. At the very least, if Council opts to delete this from the budget, it would be essential to build some funds in for a consultant to work with the Youth Commission. Currently, we have limited staff capacity to take this on permanently unless we have assistance. 10) Cut DP #77 by $65K for the SRO Car. 7.2.b Packet Pg. 160 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 3 Rationale: This should also be negotiated as was salary. Administration Response: (1) A patrol vehicle is already part of the existing ILA we have with the Edmonds School District for the Edmonds-Woodway SRO. The school district per the ILA pays 50% of the operational cost of the vehicle at the rate of $2,000 per year. The Decision Package before Council for the second SRO (to be assigned at Scriber HS) contemplates the same terms and conditions as the present ILA. (2) An assigned patrol vehicle is an important part of the visual deterrent at the school, as well as providing faster emergency response by the SRO if he/she needs to utilize a vehicle. (3) Purchase of this vehicle would come from existing “B Funds” carried over from the current year. 11) DP#49 $18,000 PIO/COM Specialists - seems very expensive as an hourly rate for social media and seems like a lot of hours for Facebook and Twitter feeds and assisting the Mayor. I would suggest this be brought through PSP committee in 2019 so we can understand the exact hourly use of time and for what means of media. Administration Response: The Public Information Office/Communications Specialist performs a wide range of duties that include public relations, review and/or creation of media releases, covering local public events, liaising with organizations that involve the public, pitching stories to regional media, strategizing with staff on public engagement, etc. Social media engagement is a minor component of this position’s duties. Over the past 4 years the PIO has secured 25 incidents of live TV coverage for events, venues, restaurants, businesses, people, etc., in Edmonds – a commodity that would surpass many hundreds of thousands of dollars in advertising value for our community alone. The request for an additional $18,000 would allow her to work up to 15 hours/week (780 hours/year), which is about 5 hours/week more, to support the City. This reflects both her increasing workload and the increasing number and scope of opportunities for public communication and involvement, PLUS an added focus to her scope of services to work on proactive public engagement regarding "hot topics" of the day - in support of various issues, initiatives, projects from the various departments. The contract for this position is not based directly on hours worked, as PR/media needs vary widely from week to week. The average is 5-10 hours/week, but can be higher. The request is to allow 10-15 hours/week (possibly higher). 12) I already requested leaving only $100K in the City Council’s professional services 2018 and moving the remaining funds (approx $132K) forward into the 2019 budget. Administration Response: If professional service expenses are complete for 2018, amend the Proposed 2019 Budget for the unexpended budget. Otherwise, include this request in the City’s “2018 Carryfoward” budget amendment scheduled for February 2019. 13) DP #111 Reduce by $1MM and utilize money to create new DP for $1MM to fund Marsh (017). Rationale: Council needs to be proactive on the Mash Restoration and show that THIS IS ONE of OUR priorities. Do I even need to go into any justification? WRIA8 has been so eye-opening to me in terms of how large expensive projects can and do get completed with the support of local government. Because of the unfortunately sad summer surrounding our Orcas, it is all about Salmon Recovery and Orca Recovery. The Governor created a task force fast-tracking Orca Recovery and let RISE to that occasion...there are huge amounts of dollars available. Our pocket estuary would be a highly desirable destination as there are very few “inlets” for salmon to migrate and/or spawn along our Puget Sound Coast from Seattle to Everett because of BNSF. Meadowdale Beach Park has now became WRIA8’s priority because Edmonds has been waiting for the WSDOT transfer. Now, that we know it is happening in 2019; let’s be proactive about our environment. I don’t need to be a scientist to tell you the importance of salt water marshes in terms of carbon sequestration as well as sea level rise. Personally, I would take the entire $3MM or even the $2MM in the General Fund for 7.2.b Packet Pg. 161 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 4 Civic Field - but I think $1MM will show enough reasoning to support any large request we send it through the WRIA8 granting vehicle. Administration Response: The funding to support DP111 (Waterfront Connector) comes from $6,000,000 in transportation funding appropriated by the State Legislature in 2018. This funding could not be used for restoring the Edmonds Marsh or any other CIP/CFP project. We do, however, share your enthusiasm for pursuing improvements to restore the environmental functions historically provided by the Marsh. We have been working with WSDOT to negotiate a “landowner’s agreement” that would allow us to seek funding from the Salmon Recovery Funding Board for detailed design and construction of the Willow Creek Daylighting project. WSDOT recently released a draft Long-Range Ferry plan that removed all specific references to Edmonds Crossing and substituted language that commits them to work with the local community (Edmonds) to develop a long term approach. In the interim they wish to pursue some shorter term improvements to the existing downtown ferry location. This opens the door for Edmonds to seek approval of the landowner’s agreement to cross what will then be WSDOT property with a daylighted Willow Creek. The future ownership/status of this property can then be resolved at a later date. This is the path forward for this project. We agree this project can be and will be fundable as soon as the property transfers to WSDOT (early to mid-2019) and a landowner’s agreement is executed. Request # Proposed budget amendments from Councilmember Teitzel: Councilmember Description 1) DP 3: Remove this $45k request for contracted service. Rationale: After considerable deliberation, Council approved funding for a full time, in-house Finance Manager to de-load Public Works personnel from focusing on financial issues and to free up time to focus on executing projects. Before we invest in incremental contracted services, let's assess the degree of beneficial effects of the new Finance Manager position on operations. Administration Response: In recent years the Council has supported increased funding for our buildings. We had $530,000 in 2018 to spend on this work and have requested $700,000 for 2019. Both of these numbers need to be compared with the $56,600/year that was budgeted every year for the 20 years prior to 2015. This is a big improvement but well short of the amount calculated by our consultant who recently completed a thorough review of our buildings and mechanical, electrical, and plumbing systems. Our Facilities Manager used to be able to manage the few, small projects we did each year by himself as part of his regular duties. With the order of magnitude increase in funding support that is now too much for the Manager to do himself. We are asking to be able to hire a part-time or contracted Project Manager to assist the Facilities Manager in delivering these important projects on time, providing appropriate documentation, working with selected contractors, and doing inspection as necessary. The Engineering Division can occasionally help out on some projects but they do not have the capacity to do so on most facility projects. 2) DP 53: Remove this $22k request for funding of the updated National Citizens Survey (NCS) from the 2019 budget and defer it until 2020. Rationale: Council agreed 2016 the NCS survey should be updated every three to four years. That means completing the survey in 2020 would comply with Council's directive. The 2019 budget is loaded with a significant number of one-time expenses, and discretionary expenses such as the NCS survey update can easily be deferred to reduce budget pressure. Administration Response: While the Council agreed to conduct another survey within the 3- to 4-year timeframe, which would mean 2019 or 2020, it seems prudent to utilize ending fund balance 7.2.b Packet Pg. 162 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 5 monies from this year, which we know and can count on, to pursue this important informational public engagement exercise, rather than assume we will feel confident that 2019 ending fund balance will allow for this expenditure in 2020. 3) DP 104: Modify this decision package to reflect relocation of the Admiral Way crosswalk from the confluence of Dayton and Admiral to a location approximately 100 yards to the south on Admiral, reducing the project cost from $110k to $40k. Rationale: the revised crosswalk location will address the Port of Edmonds' long-standing request to the city for a crosswalk to enable pedestrians to safely and legally cross Admiral Way to access the popular waterfront boardwalk, restaurants, fishing pier, yacht club, etc. The originally-planned crosswalk location required significant concrete work, additional lighting, pedestrian landings, etc. to make the crossing safe in light of limited sight distances. The revised location will accommodate safe pedestrian crossing, has greater visibility and is far less complex/costly to engineer. Administration Response: Agreed. We have worked with both Councilmembers Teitzel and Tibbott on this issue as they both served as liaisons to the Port District during the time these discussions were took place. We agree with this amendment as a more practical approach to the first location suggested by the Port. 4) Finally, it's not clear to me how the budget fully addresses the city's coverage of costs for the Waterfront Center parking lot and frontage improvements. Decision Package 126 addresses some, but not all, of those projected costs. The revised Waterfront Center land use agreement is on the Council agenda for this evening. If Council agrees to proceed with the revised agreement, that will mean it is our intent that the city will assume 100% of these costs. If so, DP 126 will need to be revised accordingly. Administration Response: Request # Proposed budget amendments from Councilmember Nelson: Councilmember Description 1) Remove DP #3 - Contract Project Management Support - $45,000 Administration Response: See response to Teitzel amendment #1 above. 2) Remove DP # 48 - Creative District Support - $10,000 Administration Response: We are still awaiting final information related to our Creative District designation application. We have proposed an ambitious five-year program of enhancements, public engagement, marketing, education and project execution to pursue, which especially in the first year, will very likely require additional, contracted staff support. We want to make sure that, if chosen as Washington State’s first Creative District, Edmonds steps up to the challenge in a robust and dedicated manner to ensure successful implementation of our program and to live up to our potential first-ever designation. 3) Remove DP #58 – Five Corners Consultant - $30,000 Administration Response: See response to Councilmember Buckshnis #8 above. 4) Remove DP #12 - Sidewalk Crew - $323,294 Administration Response: The second highest priority established by City Council at its budget retreat was “Pedestrian Safety”. Following the retreat, and in response to it, this item was discussed with the Council’s Public Works Committee and presented in the departmental budget summary on 1) DP #126 - $250,000 for Waterfront Center $250,000 2) Add to DP #126 By Using REET Fund 126 Ending Fund Balance $483,868 3) Add to DP #126 By Using REET Fund 125 Ending Fund Balance $200,000 Total $933,868 Recommended Option to Fully Fund the "$933,968" Senior Center Contribution in DP 7.2.b Packet Pg. 163 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 6 10/16. It is specifically designed to respond to the stated council priority of Pedestrian Safety by building missing sidewalk segments where doing so will complete a longer run of sidewalk, building ADA compliant curb ramps, and building new sidewalks where appropriate. We have identified a backlog of $175 million in this type of work within the City limits of Edmonds (ADA Study 2017). Doing it in house will save at least 50% on the cost of this work. Put another way we can do twice as much flatwork for the same capital investment. We would recommend keeping this item in the budget. Reducing the amount is not possible logistically. It should either be funded fully or cut. 5) Remove DP # 47 - Federal lobbyist - $72,000 Administration Response: See response to Councilmember Buckshnis #5 above. 6) Remove DP #49 - Increase PIO/Comm Specialist - $18,000 Administration Response: The Public Information Office/Communications Specialist performs a wide range of duties that include public relations, review and/or creation of media releases, covering local public events, liaising with organizations that involve the public, pitching stories to regional media, strategizing with staff on public engagement, etc. Social media engagement is a minor component of this position’s duties. Over the past 4 years the PIO has secured 25 incidents of live TV coverage for events, venues, restaurants, businesses, people, etc., in Edmonds – a commodity that would surpass many hundreds of thousands of dollars in advertising value for our community alone. The request for an additional $18,000 would allow her to work up to 15 hours/week (780 hours/year), which is about 5 hours/week more, to support the City. This reflects both her increasing workload and the increasing number and scope of opportunities for public communication and involvement, PLUS an added focus to her scope of services to work on proactive public engagement regarding "hot topics" of the day - in support of various issues, initiatives, projects from the various departments. The contract for this position is not based directly on hours worked, as PR/media needs vary widely from week to week. The average is 5-10 hours/week, but can be higher. The request is to allow 10-15 hours/week (possibly higher). Below is a list of tasks accomplished to date: Edmonds 'Earned Media' Regional TV Coverage, 2015-18 Nama's Candy Farewell (KING 5's Evening Magazine) Edmonds Community Panel Discussion at 190 Sunset (KING 5 News) Edmonds Girl Wins NASA Kids Invention Award (KING 5) Edmonds Historical Museum/UW Museology Students (KOMO TV, UW 360) Cascadia Art Museum (Evening Magazine) Creative Age Festival of Edmonds ,'CAFE' (New Day Northwest live appearance) Edmonds Santa Mailbox (Evening) Weeklong Edmonds Community Feature Coverage (KING 5 Morning News, showcasing renovated Fishing Pier, Salish Crossing, International District, Downtown Edmonds, 4th of July festivities) 4th of July Parade preps live coverage (KING 5 Morning News) Downtown Halloween Trick or Treating Live Coverage (KING 5 News) Edmonds Veterans Plaza opening (KIRO 7 News) Diversity Commission School Library Book Donations (KIRO 7 News) Edmonds Named "Best Small Town to Visit" by Thrill List (KING 5 News story) Edmonds Bird Fest (Evening Magazine) Gallaghers Where U Brew (Evening) KING 5's "Best Bartender" Niles Peacock (Evening) 7.2.b Packet Pg. 164 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 7 KING 5's "Best Take-out" The MarKet Fishmonger (Evening) Washington Kids in Transition Backpack Drive (KOMO 4 News) "Best of the 'Burbs" Edmonds feature for KING 5's 'Take 5' show (featuring Belli Co, Cascadia Art Museum, Hunni Co, Scratch Distillery, 190 Sunset, Edmonds Beach, Rick Steves, E Pu Lo, Taki Tiki, The Edmonds Historic Log Cabin) Edmonds Retail Seminiar preview story at C'est la Vie and Arista Wine Shop (KING 5) Ono Poke restaurant (Evening) Barkada restaurant (Evening) Edmonds Center for the Arts "Tibetan Monks" display (KING 5's 'Take 5' live appearance) Phoenix Theater's "Wonder Women" screenplay festival (New Day NW live appearance) Edmonds Diversity Film Series at Edmonds Theater (KING 5) 7) Remove DP #50 - Diversity Commission Support Staff - $$20,000 Administration Response: The current staff support for the Diversity Commission consists of 5 hours per month of contracted staff in addition to support from the Community Services Director and Coordinator positions. In order to provide more reliable, dedicated support to the Diversity Commission, a modest commitment (approx. 40 hours per month) of dedicated, contracted staff would be in order. The current 5 hours per month is not sufficient to assign any substantive work to, and the Director and Coordinator work in administrative support to the Commission as their schedules allow among their other primary duties. This staff support request would provide dedicated support to the Commission and its various programs, activities and events 8) Remove DP #65 - .5 FTE Youth Services Coordinator - $53,717 Administration Response: See response to Councilmember Buckshnis #9 above. 9) Remove DP #71 - Safety & Risk disaster Coordinator - $85,567 Administration Response: Safety & Risk/Disaster Coordinator position (full-time, exempt)- change from part-time, .50 status to 1.0 full-time equivalent status with additional duties and an additional $100,000 in funding for benefits costs. Additional duties and to provide a market-competitive salary. $20,000 already funded as an ongoing cost. Change to NR- 10 wage range ($71,092 - $95,270 annually). This, new blended, upgraded (exempt) position would provide assistance to the City as a Safety Officer with Disaster Coordinator duties. The position would serve as a 75% FTE in Safety (30 hours per week) and 25% as a Disaster Coordinator (10 hours per week). While not guaranteed, any Stay At Work (SAW) funds that HR receives through the year (approximately $5-10,000) are also used to fund the City's safety program costs. The City launched the updated Accident Prevention Program (APP) in the fall of 2015 as required under the Washington Administrative Code (WAC 296-800-140) as well as WISHA/OSHA regulations and the City has continued training since then. The APP provides documentation of the organization's written safety policies and the procedures for working safely including when working with workplace hazards. Safety violations are very expensive, furthermore, injuries have a considerably negative impact to morale, employee heath and productivity (not to mention costs associated with serious injuries). Safety non-compliance of the OSHA/WISHA/WAC regulations through a random inspection by L & I can result in willful or serious violations monetary penalties and citations as well. The City's APP program has oversight (monitoring), training and compliance requirements as noted under the WAC/WISHA/OSHA regulations that need to be implemented that will require someone with the special safety expertise that we do not currently have at the City. 7.2.b Packet Pg. 165 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 8 The City has been unable to fill for the part-time (.50 FTE) Safety & Risk Coordinator position; a higher level of pay for the responsibilities, experience and potential professional risk inherent in the position (professional liability) is needed in order to be the most competitive recruitment. At this time, the City has been retaining the services of a consultant as needed to assist with these services on a temporary basis and it has been difficult to find a consultant with public sector expertise within the budget of $20,000 to meet the City’s training and compliance needs. For example, the WWTP and the Police Department both have specific safety plans in addition to the City’s Safety plan. This position also has the potential to help save quite a bit in worker’s compensation premium costs to the City, which could be thousands of dollars per year based on the number of accidents, medical costs associated with these accidents and time loss. The City is also seeking assistance with some of the more complex administrative duties related to the Emergency Operations Center (EOC) program specific to disaster coordination and emergency preparedness and compliance. The Police Department currently has a limited capacity to perform these duties with current staffing (which makes it very difficult). Prior to 2010, the Fire Department handled the EOC and Disaster Coordinator duties, but after the transition to the district, these responsibilities defaulted to the Police Department. The Disaster Coordinator coordinates with many departments and serves a critical role in the City. This position will be responsible for training, working with volunteer groups within the City and other agencies, maintaining the City's comprehensive emergency management plan, EOC readiness, issuing disaster supplies, EOC exercises, etc. This is another area of risk that will be mitigated by having a subject matter expert (SME) performing these duties. There are several cities that have stand- alone Safety Officers and Emergency Management Coordinators. In consideration of the need and the budget, the idea is to combine forces, similar to models other cities (such as Tacoma) have that include EOC duties within the Safety position. 10) Remove DP #59 - Professional Services Consultant - $10,000 Administration Response: Removal of the professional services assistance for building plan review is problematic. The Building Division only has $20,000 in its base budget for building plan review. Every year, the Development Services Department has had to come back to the Council for a budget amendment to do the necessary level of building plan review. (Note: Building plan review is contracted out only for the most complex projects, such as institutions and other large development, not single-family houses). In three out of the last four calendar years, expenditures for consultant review have far exceeded the base budget amount of $20,000, resulting in mid-year amendments to the approved budget. In looking at the construction projects that are likely to need consultant review in 2019, it is very likely that the City will need to spend more than $20,000 in this category, including for the Waterfront Center, the Graphite Art Studios, and other projects.) The resulting revenues from even two or three major projects more than covers the additional costs of consultant review. 11) Remove DP #88 - Tableau Software - $28,250 Administration Response: The addition of Tableau software will accomplish two important goals for the Finance Dept.: (1) Efficiency: By leveraging technology, staff will save work time in assembling and arranging financial data in ways that are easily read and understood, similar to how data is captured and presented in the “Citizen’s Report or PAFR. (2) Accountability: Through access to data that easily accessed, read and understood, transparency and accountability will increase. City examples: 7.2.b Packet Pg. 166 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 9 City of Shoreline - their IT/GIS analyst is using Tableau to report on their asset management data and work plan data city-wide, they’re developing specifically reports on homeless encampments, and work ticket orders and status for development projects in the city – people seeing it ranges from City Manager, City Asset Manager, and department Directors City of Redmond – they are evaluating Tableau now and are presenting it throughout the Planning team before a purchase in the next month – projects they’re working on: Long-range planning - they are doing a lot of demographics and data analysis requests that they use when they get policy questions, housing affordability data and mapping this data, ie. comparing housing stock and see if it's keeping pace w/their demographic info – housing size, type, built, land values 12) Remove DP #53 - National Citizen Survey - $22,000 Administration Response: See response to Councilmember Teitzel #2 above. 13) Remove DP #80 - Electronic Parking Software – $49,900 Administration Response: The Police Department is proposing this in response to what we understood to be Council’s continuing interest in enhancing the level of overtime parking enforcement. In addition, the ad-hoc Parking Committee has expressed the same sentiment. The City of Mukilteo has been a “beta site” for this same system, has found it to be reliable, and an asset to their parking enforcement endeavors. Edmonds PD feels we will have equal success with it here in our city. 14) Reduce DP #5 - Downtown Parking Study – ($35,000 Administration Response: Staff believes enough time has passed since the last parking study (17 years) that it is time to do another one focused on more than just the new park and waterfront center. It would be very difficult to look at the parking impacts of these two projects without knowing the capacity of the entire downtown parking system to absorb those impacts. Certainly, an overall parking study needs to look at these projects and others that have been proposed. Edmonds downtown is a much busier place than it was 17 years ago. We have a more vibrant, energized, retail climate with many new or expanded businesses, shops, restaurants, and bars. That inevitably creates a demand for more parking and we have all heard the consistent message from our citizens about how that has become a big issue. Other issues that could/should be included in a more expanded parking study would be the role of our recently expanded enforcement efforts in creating available spaces and turnover, other potential improvements to parking enforcement, working with the Port of Edmonds upcoming parking and feasibility study for a potential parking garage west of the BNSF tracks, ways we could change our parking regulations, signing and striping practices, etc. to help manage available spaces. Other strategies could include working with churches and other owners of underutilized parking lots to develop partnerships based on differential timings for peak parking demands. We suggest developing a draft scope-of-work for the study and sharing that with Council, citizens, and business groups before we settle on any changes to the requested budget. 15) Reduce DP #119 - Gateway Sign Replacement – ($25,000 Administration Response: The Parks & Recreation Department has started a publically advertised process to gather and integrate community input for design of a gateway sign replacement at SR 104 and Main Street S. This robust process, developed in response to public comment and City Council discussion on July 17, includes three community open house meetings and three meetings of an expanded advisory committee to help guide the process. The first open house is scheduled November 29, 2018 with the intent of gathering ideas from the community about what is important to them in the messaging and look and feel of this gateway, as well as some general input on other gateways in the city. Two more open houses are scheduled January 10 and February 11 to review specific design concepts, including the existing sign. The $35,000 budget for new signage covers not 7.2.b Packet Pg. 167 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 10 only the design process but also fabrication, permitting and installation and adjustments to the site and landscaping. If the community indicates that they would like the existing sign panel to be replaced in its current site and on its current foundation, and WSDOT approves permits, then the cost will likely be less than the full budget, and we would not expend the full amount. However, if through the public process, the sign design is changed, then expenditures for design, fabrication, foundation, permits and installation will be necessary. At present WSDOT has approved a modified site plan which meets their requirement to have any new signage situated to be visually prominent from both roadways. Having advertised the process for development of this gateway design, the City has committed to including public input and to curtail the budget at this juncture would eliminate the possibility of creating a new sign that differs in site or design from the existing sign if that is the direction indicated after extensive public participation. 16) Reduce DP #97 - Pavement Perseveration Fund ($500,000) Administration Response: This answer will be a similar to the one provided earlier seeking a reduction in Capital Renewal funding for City buildings. The pavement preservation request for 2019 is $1,500,000 for re-paving City streets. Similar to the Buildings discussion Edmonds went approximately five years without doing any paving other than one federal stimulus package project in 2009. We weren’t doing an adequate amount of paving prior to that hiatus either but going five years without doing any paving put us in an even deeper hole from a deferred maintenance standpoint. No amount of crack sealing or pothole repair can overcome a lengthy discontinuation of an on-going paving program. As a result our pavement condition worsened. We hired a private company last year (IMS) to do a city-wide pavement condition analysis. They concluded the City’s pavement was still in “fair” condition but that an on-going expenditure of $2,500,000 (2017 dollars) would be needed to maintain them in that condition. We are already proposing a 2019 paving budget that is only 60% of what is required. Further reductions should not be supported. 17) Reduce DP #2 - Capital Renewal Projects – ($170,000) Administration Response: Capital Renewal funding for City-owned buildings was funded for 20 years with an annual allotment of $56,600 every year up until 2014. What started out as well short of adequate ended up almost unnoticeable at the end of that two decades. Council has supported additional funding each year since that time, going to first $100,000, then $300,000, and increasing that to $530,000 last year. We have requested $700,000 in 2019. This has been a very welcome change of direction for our facilities staff, our employees, and the public who visit and work with us in these spaces. But these numbers need to be placed in context. McKinstry was hired by the City in 2018 to do a thorough review of City buildings, including, for the first time, all of the mechanical, electrical, and plumbing systems as well as other fixtures and equipment. That study concluded that Edmonds had a current backlog of $5,000,000 in deferred maintenance projects that should be addressed as soon as possible to put our building inventory in a sustainable condition, i.e. not getting steadily worse each year. They also concluded that if this $5,000,000 building CIP were already completed that it would take the equivalent of $800,000+ (2018 dollars) each year to keep them there. Obviously, we can feel good about the progress we have made but this issue needs to continue to be a priority. We need to keep up the basic infrastructure we already own (paving, buildings, parks, utilities). Cutting back funding for those items that are not and never have been fully funded is not a good course of action in our opinion. 18) Add new DP - Accessible Playground Upgrades - $200,000 Administration Response: This is something that has been of interest from the community, as well as represented in our Parks, Recreation and Open Space Plan. To that extent, the Parks Department has added accessible swings and other components to most of our park playgrounds. The fall 7.2.b Packet Pg. 168 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 11 material is always required, and the City has mostly used fabricated wood chips, which are considered accessible in the state requirements. The most accessible fall material for a playground is a poured in place, rubberized surface. These are used throughout the country, and are the best standard for accessible playgrounds. There are similar discussions nationwide that are questioning the safety of these surfaces. There are several companies that are trying to create alternatives, but these are still in the research and development stages. For this item, I would recommend that the City continue to install accessible equipment within our current budgets. It is also recommended to focus on the Civic Park playground that could be 100% accessible. The goal, pending fund development, is to construct this in 2020. Council could opt to set this aside for the Civic budget, or consider it during the Civic budget process later in 2019. The cost that is currently in the budget for the Civic playground is approximately $120,000. The premium for a complete ADA for this playground would be close to $250,000, for a total of $370,000. 19) Add new DP - Edmonds Drug Task Force (2) Police Officers - $300,000 Administration Response: The Police Department can certainly utilize two additional commissioned FTEs, and would assign the positions to either the Snohomish County Regional Drug Task Force, or would assign the officers as an additional compliment for our Street Crimes Unit (presently budgeted for one sergeant and two police officers) that works as part of their assignment street level drug cases. We are appreciative of Council Member Nelson’s proposal for two FTEs, at the same time recognizing limitations of the General Fund, and understanding that Council’s budgetary decisions come down to choices and trade-offs. We also realize there are other very important needs in our city. The Police Department would welcome the FTEs. However, we understand that final budgetary decisions will be made by Council after giving due consideration to requested staffing and resource allocations to all city departments as the budget is deliberated. Request # Proposed budget amendments from Councilmember Johnson: Councilmember Description 1) Reduce DP 5 cost to $35,000 and change focus of Downtown Parking study- to analyze civic field and Waterfront Center parking needs savings $40,000 Administration Response: Staff believes enough time has passed since the last parking study (17 years) that it is time to do another one focused on more than just the new park and waterfront center. It would be very difficult to look at the parking impacts of these two projects without knowing the capacity of the entire downtown parking system to absorb those impacts. Certainly, an overall parking study needs to look at these projects and others that have been proposed. Edmonds downtown is a much busier place than it was 17 years ago. We have a more vibrant, energized, retail climate with many new or expanded businesses, shops, restaurants, and bars. That inevitably creates a demand for more parking and we have all heard the consistent message from our citizens about how that is becoming a bigger issue. Other aspects of a more expanded parking study would be looking at the role of our recently expanded enforcement efforts in creating available spaces and turnover, working with the Port of Edmonds upcoming parking and feasibility study for a potential parking garage west of the BNSF tracks, how might we change our parking regulations, signing and striping practices, etc. to help manage available spaces. Other strategies could include working with churches and other underutilized parking lot owners to develop partnerships based on differential timings for peak parking demands. We suggest developing a draft scope-of-work for the study and sharing that with Council, citizens, and business groups before we settle on any changes to the requested budget. 7.2.b Packet Pg. 169 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 12 2) Remove DP 18 for Vacuum Machine $70,000 Administration Response: This machine is like a vactor machine on a skid which would be set on a flatbed truck or a crew truck. It has a vacuum hose with a smaller diameter than our vactor truck so it will fit inside valve chambers to remove sediment and debris from around the valve. The removal of debris is critical since the valve nuts need to be accessible to operate. The City has over 2,500 water valves and over 10,000 water meters. This vacuum machine will be used to clean both the water valve chambers along with the water meter boxes. Production of both valve and meter maintenance will be sped up with this machine, which saves labor dollars. Since the machine will sit on the back of a flatbed or crew truck (existing), it will be more maneuverable on roads and on narrow streets and alleys. Using this machine will also allow traffic to maneuver through intersections easier, since it does not take up as much area as a standard vactor truck. Without this machine, we remove the debris by hand with different long handled tools that can take quite a bit of time and still not get all the debris removed from around the valve nut but just down to the top of the valve nut. 3) Remove DP 23 for one-time expenses from 2018 budget to on-going expenses $21,000 Administration Response: We may need some additional clarification on this question. This is a multiple line item reconciliation Decision Package that asked to have several expense items reduced and several other line items that were done as one-time Decision Packages in 2018 be granted in 2019 as well and made into on-going DPs. With that additional information please re-state your question or recommendation. 4) Remove DP 28 for Dayton Pump station. Wait for FEMA or Legislative action $500,000 Administration Response: The $500,000 requested from Fund 422 is a back-up plan to two other methods of obtaining this funding. We have a request in to FEMA for a Hazard Mitigation grant for this same amount but they have not given us an answer on that request and they have had it for 18 months now. We will also be asking the legislature for this funding from the State’s 2019 Capital Budget. If neither of these comes through Decision Package 28 is the Back-up plan. We would not use this funding without explaining to Council the need for doing so. We would much rather use outside funding for this portion of what is a $2,000,000 project. We have a low-interest loan available for $545,000 from Snohomish County for part of this funding package as well. 5) Remove DP 71 for full time position $121,000. Continue use of consultants for $21,000 savings $100,000 Administration Response: See response to Councilmember Nelson #9 above. 6) Remove DP 77 for equipment B fund for both Scriber Lake and Edmonds Woodway high schools $130,000 Administration Response: See response to Councilmember Buckshnis #10 above. Additionally, we are not clear on the derivation of the figure quoted by Councilmember Johnson of $130,000. We are proposing an expenditure of $65,000 for a patrol vehicle in DP #77. The present SRO at Edmonds-Woodway High School is already equipped with a patrol vehicle as part of that assignment pursuant to the ILA with Edmonds School District, and that SRO position is not part of DP #77. 7) Remove DP 84 for State of the City scribe $800 Administration Response: This is an item that has considerable benefit, the staff and the public are able to see the meeting results graphically. The final product is always on display in the Brackett Room, where all can view it. The Director’s use the display to track progress throughout the year. And besides it is fun. 8) Remove DP 87 for Council Video Recording Device $30,000 7.2.b Packet Pg. 170 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) Council Proposed 2019 Budget Amendments 13 Administration Response: The equipment covered in this decision package integrates the new council video system with live television and web streaming site. This equipment has experienced hardware failures within the past 12 months. Replacement parts were used to patch the equipment. In the opinion of both Edmonds IT and the video vendor, equipment replacement is recommended. Risk of non-replacement includes system failure resulting in loss of live streaming council meetings on both web and cable television. System failure requires manual upload videos after the event. Request # Proposed budget amendments from Councilmember Tibbott: Councilmember Description 1) I propose that we eliminate DP #8 for the Pedestrian Task Force. We have not heard reports of their work. Regarding bike safety, I'd like to know what other programs exist before we embark on one with the School District. Administration Response: 7.2.b Packet Pg. 171 Attachment: Council Amendments Comments Questions with Administration Response (2019 Proposed Budget Deliberations) 2018 Budget Ordinance Page 1 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO THE BUDGET FOR FISCAL YEAR COMMENCING JANUARY 1, 2019 AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 2019, the Finance Director submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law; and, WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 2019, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and WHEREAS, the City Council did meet on November 5, 2018 which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and 7.2.c Packet Pg. 172 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) 2018 Budget Ordinance Page 2 WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, WHEREAS, the Finance Director submitted the Use of Tax Funds Report to Mayor and Council as required by RCW 82.46.015, NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full and the same is hereby adopted in full. The Finance Director is authorized to update year-end fund balances in the final budget document as projected prior to printing the final budget document. Section 2. A complete copy of the final budget for 2019, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 3. Attached hereto and identified as Exhibit B, Use of Tax Funds Report, and by this reference said Exhibit B is incorporated herein as if set forth in full and the same is hereby adopted in full. The Finance Director is authorized to update actual expenditures in the final report as projected prior to printing the final report document. 7.2.c Packet Pg. 173 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) 2018 Budget Ordinance Page 3 Section 4. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 2019. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY ___ CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 7.2.c Packet Pg. 174 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) 2018 Budget Ordinance Page 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2018, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO THE BUDGET FOR FISCAL YEAR 2019; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2018. CITY CLERK, SCOTT PASSEY 7.2.c Packet Pg. 175 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) 2018 Budget Ordinance Page 5 Fund No.Fund Description Revenue Expenditure Difference (Rev - Exp) * 001 General Fund 40,829,439$ 44,129,945$ (3,300,506)$ 009 LEOFF Medical Insurance Reserve Subfund 437,980 444,270 (6,290) 011 Risk Management Reserve Subfund 28,210 - 28,210 012 Contingency Reserve Subfund 182,400 - 182,400 014 Historic Preservation Gift Fund 5,230 5,400 (170) 017 Marsh Restoration & Preservation Fund - - - 018 Edmonds Homelessness Response Fund - 250,000 (250,000) 019 Edmonds Opioid Response Fund - - - 104 Drug Enforcement Fund 165,430 45,800 119,630 111 Street Fund 1,859,270 2,234,528 (375,258) 112 Street Construction Fund 6,646,917 5,899,379 747,538 117 Municipal Arts Acquisition Fund 150,910 181,880 (30,970) 118 Memorial Tree Fund 580 - 580 120 Hotel/Motel Tax Fund 94,730 100,400 (5,670) 121 Employee Parking Permit Fund 26,170 26,880 (710) 122 Youth Scholarship Fund 1,680 3,000 (1,320) 123 Tourism Promotional Arts Fund 31,250 32,000 (750) 125 REET 2 1,597,600 2,328,560 (730,960) 126 REET 1 1,604,020 2,788,982 (1,184,962) 127 Gifts Catalog Fund 82,100 77,795 4,305 130 Cemetery Maintenance/Imp. Fund 182,560 184,707 (2,147) 136 Parks Trust Fund 4,870 5,000 (130) 137 Cemetery Maintenance Fund 44,500 - 44,500 138 Sister City Commission Fund 10,240 10,500 (260) 211 LID Control Fund 12,400 12,400 - 231 2012 LTGO Debt Service Fund 716,420 716,410 10 332 Parks Capital Construction Fund 2,796,849 3,763,628 (966,779) 421 Water Utility Fund 10,473,626 12,299,053 (1,825,427) 422 Storm Utility Fund 5,461,148 9,690,422 (4,229,274) 423 Sewer/WWTP Utility Fund 14,386,296 17,259,438 (2,873,142) 424 Utility Debt Service Fund 1,995,280 1,991,210 4,070 511 Equipment Rental Fund 1,763,760 2,408,431 (644,671) 512 Technology Rental Fund 1,101,798 1,048,911 52,887 617 Firemen's Pension Fund 72,040 78,627 (6,587) Totals 92,765,703$ 108,017,556$ (15,251,853)$ * Amount represents a contribution of (use of) fund balance EXHIBIT "A" 2019 BUDGET SUMMARY BY FUND 7.2.c Packet Pg. 176 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) EXHIBIT B Use of Tax Funds Report 2018 Budget Ordinance Page 6 Part 1: Actual Use of REET Funds collected during the prior two-year period and Actual Use of REET Funds as a Percentage of Project REET FUNDS USED FOR THE FOLLOWING STREET EXPENDITURES 2017 % of Project using REET 2018 Estimate % of Project using REET REET 2 - Fund 125 Minor Sidewalk Program 2,611 10% 2017 Overlay Program 305,000 42% Curb Ramp Upgrades 25,000 79% 2017 Minor Sidewalk Repairs 52,600 100% Audible Pedestrian Signals 21,157 100% Annual Street Preservation Program (Overlays, Chips Seals, etc.)550,000 28% ADA Curb Ramp Improvements 28,000 100% Audible Pedestrian Signals 6,269 100% Minor Sidewalk Program 29,325 100% REET 1 - Fund 126 236th St SW Walkway 117,650 25% 2016 Overlay Program 24,208 100% Protected/Permissive Signal Conversion 6,092 100% 2017 Overlay Program 429,315 59% 2017 Traffic Calming 20,586 85% 89th Pl W Retaining Wall 10,365 81% Highway 99 Gateway/Revitalization 6,992 5% ADA Transition Plan 66,106 100% Annual Street Preservation Program (Overlays, Chip Seals, etc.)$1,097,000 56% 84th St SW Overlay from 220th to 212th $19,000 100% Protective/Permissive Traffic Signal Conversion $14,762 100% 220th Signal Coordination from Hwy. 99 to 76th Ave. W $47,000 100% 89th Pl. Retaining Wall $126,438 100% 238th Walkway from SR-104 to Hwy. 99 $19,125 100% Dayton St. Walkway from 3rd Ave. S to 9th Ave. S $47,500 100% Traffic Calming Program $20,000 57% Trackside Warning @ Main St and Dayton St. Crossings $377,418 91% 7.2.c Packet Pg. 177 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) EXHIBIT B Use of Tax Funds Report 2018 Budget Ordinance Page 7 Part 1: Actual Use of REET Funds collected during the prior two-year period and Actual Use of REET Funds as a Percentage of Project REET FUNDS USED FOR THE FOLLOWING PARKS EXPENDITURES 2017 % of Project using REET 2018 Estimate % of Project using REET REET 2 - Fund 125 Dayton Street Plaza 834 3% Edmonds Fishing Pier Rehabilitiation 100,000 55%Civic Center Property 70,273 97% Edmonds Marsh Enhancement Project 3,536 100% Frances Anderson Center Bandshell 195,020 100% Veteran's Plaza Project 120,750 20% Yost Pool Improvements 91,253 100%Waterfront Redevelopment/Ebb tide walkway 281,087 100% Meadowdale Playfield Renovations 500,000 100% Citywide Park Improvements / Miscellaneous Small Projects 40,726 2% Edmonds Marsh Project 25,000 100% Waterfront Restoration 29,574 68% Parks Maintenance 42,908 5%Civic Park Development 8,739 100% Container Storage Units 5,074 25% Anderson Center Field / Court / Stage 150,000 100%Civic Center Park 430,000 100%Fishing Pier & Restrooms 75,000 100%Seaview Park Improvements 50,000 100%City Gateway replacements 5,000 100% Flower Pole Replacement 20,000 100% Citywide Beautification 21,000 100%Hickman Park 25,000 100%Edmonds Marsh Feasibility & Restoration 25,000 100%Edmonds Marsh Walkway 30,000 100%Veteran's Plaza 41,000 100% Civic stadium removal 45,886 100% Citywide Park Improvements/Misc Small Projects 50,000 100%Yost Park / Pool Improvements 63,747 100%City Park Storage Building 115,000 100%Waterfront Redevelopment / Waterfront Walkway Completion 200,000 100% REET 1 - Fund 126 Land Acquistion 43,201 100% Debt Service 169,223 100% 161,980 100% 7.2.c Packet Pg. 178 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) EXHIBIT B Use of Tax Funds Report 2018 Budget Ordinance Page 8 Part 1: Actual Use of REET Funds collected during the prior two-year period and Actual Use of REET Funds as a Percentage of Project REET FUNDS USED FOR THE FOLLOWING FACILITIES EXPENDITURES 2017 % of Project using REET 2018 Estimate % of Project using REET REET 2 - Fund 125 Building Maintenance 150,000 100% REET 1 - Fund 126 Downtown Restroom Project 238,637 54% Frances Anderson Center Electrical Retrofit 29,534 100% Museum Structural Analysis 6,307 100% City Hall-Carpeting 24,299 100% City Wide Roof Maintenance 30,029 100% Facility Assessment Program 30,600 100% Museum Skylight Replacement 33,797 100%Public Safety HVAC Commissioning 6,251 100%City Hall HVAC Commissioning 5,581 100% FS20 Roll Up Door Repair 2,046 85% FS20 Door Operator 1,241 100% City Hall window waterproofing West 2,719 100% City Hall failed window seals 6,133 100%Public Safety Failed Window Seals 1,915 100%Library/plaza failed window 12,996 100% Frances Anderson Center Painting 3,220 100% Container Storge Units OPW 5,074 25%Public Works Window Seals 10,710 100% Elyessator 5,277 100% Frances Anderson Center Hardwood 11,043 100% Public Works Re-Carpeting 6,640 100% Public Safety VFD Replace 7,633 100% 7.2.c Packet Pg. 179 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations) EXHIBIT B Use of Tax Funds Report 2018 Budget Ordinance Page 9 Part 2: Use of REET Funds for the succeeding two-year period and Percentage of REET Funds for capital projects Compared to all other sources of capital project funding as Identified in City’s Capital Facilities Plan. TRANSPORTATION PROJECTS AND FUNDING SOURCES 2019 2020 Total % of Funding Hwy 99 Gateway / Revitalization (437,376) (1,540,000) (1,977,376) Federal or State Grants (Secured)$437,376 437,376 22% Federal or State Grants (Unsecured)1,250,000 1,250,000 63% Fund 126 Reimbursement - for Hwy 99 Gateway / Revitalization - 290,000 290,000 15% Hwy 99 Gateway / Revitalization -$ -$ -$ 100% 238th St SW from SR-104 to Hwy 99 (5,750) - (5,750) Federal or State Grants (Secured)4,000 - 4,000 70% Fund 126 Reimbursement 1,750 - 1,750 30% 238th St SW from SR-104 to Hwy 99 -$ -$ -$ 100% Dayton St from 3rd Ave to 9th Ave (252,500) - (252,500) Federal or State Grants (Unsecured)250,000 250,000 99% Fund 126 Reimbursement 2,500 - 2,500 1% Dayton St from 3rd Ave to 9th Ave -$ -$ -$ 100% PARKS PROJECTS AND FUNDING SOURCES 2019 2020 Total % of Funding Civic Center Development - (12,000,170) (12,000,170) G.O. Bonds 3,334,185 3,334,185 28%General Fund 2,000,000 2,000,000 17%Grants 4,350,000 4,350,000 36%Fund 125 Reimbursement 1,815,985 1,815,985 15%Park Impact Fees 500,000 500,000 4% Civic Center Acquisition/Development/Stadium demo -$ -$ -$ 100% Waterfront Redevelopment / Waterfront Walkway Completion (4,298,266)(1,591,033) (5,889,299) Fund 125 Reimbursement - Waterfront development 1,139,398 841,033 1,980,431 34% Grants 1,125,000 750,000 1,875,000 32%Park Impact Fees/Waterfront development 1,100,000 1,100,000 19%Private Partnership 933,868 933,868 16%Waterfront Redevelopment / Waterfront Walkway Completion $ - $ - $ - 100% 7.2.c Packet Pg. 180 Attachment: 2019 Budget Ordinance (2019 Proposed Budget Deliberations)