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19831011 City Council Minutes244 October 4, 1963 - continued COUNCIL • Councilmember-Allen noted that there was a memorandum from the City Attorney regarding extension of the amortization period for signs, and Mr. Tanaka said he will draft the proper ordinance. Councilmember Allen referred to,a memo from the City Attorney regarding a proposed settlement in the case of.Edmonds vs. Carol Jensen. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE CITY ATTORNEY BE GRANTED THE AUTHORITY TO ACCEPT THE SETTLEMENT IN THE CASE OF EDMONDS VS. CAROL '�JENSEN. -MOTION CARRIED. Councilmember Jaech noted that there is a large housing development going in off of Elm St. (Frank Taylor) and the pump system is going constantly and there are many springs coming out all over the hill. She also was concerned about the traffic pattern. It was explained to her that they have to de -water the hill before they put ih.the pump station and the project had been before the Council and was approved, including the traffic pattern. Councilmember Jaech asked when the roof will be started on the.Boys' Club. Planning Director Mary Lou Block responded that the interlocal agreement was approved last week and it is going back to the County to be signed, and then they can go -out -to bid for.the design work which will be minimal. Councilmember Hall reported that Sue Hall wants to know the decision about the log cabin. COUNCIL - MEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO PLACE A DISCUSSION REGARDING ACCEPTANCE OF THE LOG CABIN ON THE NOVEMBER 1, 1983 AGENDA. MOTION CARRIED. Councilmember Kasper asked about the new roof for the executive offices and was told by Property Manager Jim Jessel that the design is complete and it has to go out to bid and will probably be accomplished in the spring. Councilmember Gould noted that there is a campaign sign at 196th and 80th, on the north side, which exceeds the area allowed by the Sign Code. He asked the staff to take appropriate action. There was no further business to.come before the Council, and the meeting adjourned at 11:25 p.m. U IRENE VARNEY'MORAV City Clerk October 11,1983 - Work Meeting HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:40 p.m. by Mayor Harve Harrison in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Jo -Anne Jaech Bill Kasper Ray Gould Laura Hall Katherine Allen Larry Naughten Wendy Wahl, Student Representative John Nordquist CONSENT AGENDA STAFF PRESENT Jim.Adams, City Engineer Irene Varney Moran, City Clerk Art Housler, Finance Director Bobby Mills, Acting Public Works Superintendent Marlo Foster, Police Chief Mary Lou Block, Planning Director Steve Simpson, Parks & Recreation Director Pat LeMay, Personnel Director Jim Jessel, Property Manager Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO APPROVE THE CONSENT AGENDA. LOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll Call. (B) Approval of Minutes of October '-4, 1983. (C) Acceptance of Quit Claim Deed for right-of-way from Jeffrey and Sharon Remington. (D) Adoption of Ordinance 2400, amending 1983 budget as.a result of unanticipated revenues, transfers, and expenditures of various funds. (E) Adoption of Ordinance 2401, suspending the operation of Section 17.40.040 of Community Development Code for a limited period of time (until May 16, 1984) and as applied to certain legal, nonconforming signs. (F) Report on bids opened September.28, 1983,.and..award.of contract for construction of Harbor Square/Marsh Walkway to Expert Stone Paving, Inc., in the amount of $11,338.80. 7� -0 0 1 0 1 L� 245`. • October 11, 1983 - continued FURTHER DISCUSSION AND DECISIONS REGARDING BRACKETT'S LANDING BEACH Frances Murphy introduced Deirdre Peeps, an Assistant Ranger at Brackett's Landing. Ms. Peeps discussed t-1he program and said they noe:1 some backing or authority to keen the necole from ta.kingq things from the beach and they need signs to infori,�i the people of what is on the beach. The signs presently used are of paper and they are quickly destroyer!. Janet Hughes, a kindergarten teacher, had worked with Ms. Peeps during the summer in trying to get signs to help enforce the regulations. She said some future Glans must, be made for the ranger grog r?m and that it is import�.nt that they have a fuil••time .rob there, rather than beinry salaried by the tides as they are new. She wanted to see tl;e ranger program firmly. est.ablishea+ and signs made of proper materials. She said there are many. jobs dow-n there to l:^ep �:he rangers in full-time eriplo%iquent, such as play ning and building the jetty, protr�cting the crld fishing dock, and lecturing. She thought that more rangers 1vould have to be hired and that they show i d be permanent, and she also woul is like to see them trained by the police. There was some discussion regarding the cost of making the positions full-time, and also just w1hat was meant, by "full --time," as :will as the use of the rangers at other beaches. Council - member Allen suggested they might be used in the Meadoi,,dal e area where so many problems have been reported, but Ns. P1urphystated later that she did not want the ranger role to be an enforcement role, but rather an educational, role. She was asked for an outline of ;chat she thinks will he required -�o do the job, and she will provide that in t,ao weeks. Mayor Harrison said the City will take care of signs for the beach. He noted that a group had !lone to Olympia a week previously .and hearhad mvl"n� tthe C i ty' s plea for money to develop the Jett;%. The answer was that they are very excited ted by this and they have more mope;, than good projects and they thought it would qualify if it were pursued. He asked if it had been pursued, and Mr. Simpson said they are making a slow but steady progress and should be able to report during the next work meeting. Councilmember Allen thought the way marine life is taken should be.limited and that there should be an ordinance covering marine life and a license required to dig clams. COUIICILMEIIBE? ALLEN 11OVi_D, SECONDED BY COU^1CILI�II_ L_!, NAUGH 1-11, TO INSTRUCT THE CITY ATTORNEY TO DRAFT AN 011.INANCE RESTRICFIN THE COLLECTION OF MARINE LIFI= ON THE CITY BEACHES, OTHER THAN BRACKETT'S • LA'IDING, TO '!JrP.,T 'WHICH IS ALLOWED 6Y PERMIT 0411ILY. MOTION CARRIED. Councilmember Allen also thought there should be a waterfront board established in the near f:.iture. As far as enforcement of the ordinance, she said that will tie up to the administration at this point. She noted that there will have to be sonde training, some coordination Faith the Police, some structure, etc. Council^comber Gould commented that -the ordinance to be drafted will allow the taking of clams by way of license, and maybe it would be simpler not to do that, but he had no gay of knowing how much the people in the City want to do that, and it.may be that there is no interest in that at all. This ordinance ,will be restrictiv.-a, but not.so restrictive as the one governing Srac.kett's Landing, and Councilmember Allen commented that •thee have -tried to 'keep Brackett's Landing unique and now they want to create something even more unique on the beaches. PRESENTATION FROM LYNNWOOD REGARDING THEIR FINAL COMPUTER SERVICE PROPOSAL Representat i ;yes present from the City of i ynnwood were M.A.A. Mike Caldwell, Finance Director Bob Noack, and Information Services Director "form Nesting. Mr. Caldwell provided the Council with the ,written proposal and he reviewed it. He noted that the recommendation from the Edmonds staff had been negative in file previous meetings and that he would feel uncomfortable if the staff were not amenable -to it. He referred to several statements in -the report from the Edmonds staff which he said were untrue, and he discussed them. He went through the figures of the report and discussed the activity in both Phase I and Phase II of the service. He noted that the big bonus would be in shared technology and system develop^lent, and that they ',could like to have a Councilmember and a staff member on the stoering committee. in response, Finance Director ;art Housler commented that with the number of terminals indicated the response time vaould be slow, and that was a concern of his. Mr. Caldwell admitted that it !-could be slower than having an in-house system.. Councilmerber Gould observed that in order to have this kind of process work it would have to be accepted by the staff and the administration, and if it is mandated by the Council and not accepted by the staff and the administration, it Would not i,✓or:. Fla asked that -Lhe staff and administration analyze the report and tell the Council the advantages and disadvantages, including the capital costs, what it • would do to manpower levels in the City, and what the cost benefit would be to do it. He said they should look at the past three years in this. It will be discussed at the next Finance Committee meeting. Mr. Housler commented that he thought Edmonds' staff to be very cooperative with Lynnwood and Mountlake Terrace, out in the previous report.they had looked essentially at the costs, including ongoing costs, and it was a matter of fact that it would cost the City more to go.with Lynnwood than to have its own system. He said he would be happy to work wi-th them on this. City Engineer Jim Adams who recently bought. a personal computer saidit is amazing how much you need in programming once you get a computer, and the programs are very expensive. He thought if they could just share the programs Miler- would be a savings in dollars. He suggested that if nothing else, the three cities should get the same type of equipment so the programs are compatible. A recess was announced. REPORT ON FEASIBILITY OF REPAIRS nND COVERING 07 YOST POOL Council President Jaech stated at this time that it was suggested to her because of the late hour that this item be deferred to November 7, 1983, but she was advised by the Mayor that some people irrere present who wished to spealc on it. She stated that if.they ware to spear: it should be scheduled for an open meeting and announced as a public meeting. Another suggestion was to postpone the other items on this evening's agenda to provide time for this discussion. ''OUNCILME"<IE�ER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, TO CONTINUE ITEMS 5, 6, 7 AND THE EXECUTIVE SESSION TO OTHER DATES. Personnel Director Pat. LeMay needed some input from the Council in Executive Session because .of collective bargaining meetings he will have during the next week, so he preferred that the Executive Session not be cancelled. Council President Jaech had people call her but they did not come because this was not a posted hearing. Councilmember Allen suggested hearing the people present and not doing anything else on it, and that was agreeable. COUNCILMEMBER NAUGHTEN WITHDREW HIS SECOND TO THE MOTION, AID THE MOTION FAILED FOP LACK OF A SECOND. Parks and Recreation. Director Steve Simpson stated that most .of the information in the 1976 report from ORB is current except for costs, and he had.provided updatedpages to.replace those. He noted that since that report there are also new kinds of structures .in addition to those shown. He stipulated that a cover must be attractive and .he said the pool is sound and should give 20 - 50 more years of is service. He noted that the kinds of repairs that were evident on the recent tour are not unusual 246 October ll, 1983 - continued • for a pool of this age. * Finance Director Art Housler added that in the 1984 budget there is $80,000 for Yost Pool improve- ments and maintenance but it also can be used for other purposes. It was noted that Dr. Reasby had suggested that the City and School District work on a way to cover the'pool together. Shirley Murdock, 716 9th Ave. S., was invited by Mayor Harrison to speak. She said there are several in her group who swim everyday and they would do anything to help get the pool covered. She said it is a great facility for all ages, and she swims everyday with people of all ages. Another lady in her group, Charlotte -,Morehouse, 19020 88th W., said there is not much in Edmonds for the younger generation and that the pool is open only a few weeks of the year because it is not covered. COUNCILMEMBER JAECH THEN MOVED, SECONDED.BY COUNCILMEMBER ALLEN, TO HAVE A PUBLIC HEARING REGARDING THE REPAIRS AND COVERING OF YOST POOL ON NOVEMBER 15, 1983. MOTION CARRIED. Councilmember Gould asked for additional data, such'.as an update of the estimates of costs to do the job, including alternative types of covers (inflatable, solid structure, curtain, etc.). Mayor Harrison noted that it is difficult to get figures without a design, so he suggested just getting the figures for an inflatable cover and going from there. Councilmember Gould suggested that perhaps they could have a discussion of the concept rather than dollars, having the people state what they would like to see, and use that concept to get the design, and then get the dollars. Mr. Simpson said ORB is willing to.rework some of their report with new ideas that have developed. Councilmember Gould responded . that at this point it is too early to get locked in with any supplier because there has to be a competitive bid. PERSONNEL COMMITTEE MEETING .1. Benefit Communications Program. Personnel Director Pat LeMay said the reason to develop this program is so employees realize the coverages they have. He provided a sample pamphlet put • together with the assistance of Personnel Coordinator Georgia LaBelle which describes all employee benefit plans, and he asked for comments. Councilmember Gould thought the costs should be shown in the brochure as some of these things may be trade-offs in the bargaining units. Mr. LeMay noted that the costs and premiums change every year, but most of the Council agreed that they should be included. Mr. LeMay distributed.samples from other cities of annual summaries of benefit costs which are shared with the employees at the end of the year. 2. Nonrepresented Employees Wage and Salary Program. Mr. LeMay had provided information about the program, noting that at the spring Council/Staff Retreat a priority was established to review the program and decide percent amounts to be budgeted toward the different elements of the program (across the board, pay progression, and merit). This information will be held for budget consideration. 3. Accident Statistics and Accident Prevention Program. Councilmember Gould noted from the information provided comparisons with -other cities that Edmonds' record is very poor in that the accident frequency rate is three times as high as that of industry and much higher than any of the other cities compared. Mr. LeMay noted that there has been a noticeable improvement in 1983. Most of the accidents are in the Public Works Department, followed by the Fire and Police Departments. Acting Public Works Superintendent Bobby Mil.ls noted that in 1982 he had two people in Public Works who had several days off which.increased the rates, and he had a number of people with minor acci- dents who had several days off at a time, including one who was on and off the job for six months after moving some furniture. Councilmember Gould observed that the 1979 incident rate was only 5.6, and the City should be able to do that again. He suggested that the OSHA incident rate be broken down by department and each be evaluated by itself. Then the people there should be accountable for improving that. He also noted that new employees could be required to take a strength test .to meet certain strength standards. Mr. LeMay noted that the City has a good training and education effort which is very important. He felt that making the supervisors more accountable would cause the employees, in turn, to be made more accountable. He stated it is an ongoing problem which will be addressed. MAYOR • Mayor Harrison announced the names of people comprising the Civic Center Playfield Committee: Brucc Dees, -Consultant; Don Stay, resident; Dave Earling, citizen at large; Tim Davis, softball league; John Wright, soccer league; Bill Tyler, Youth Club; Steve Simpson, City of Edmonds. Bruce Dees had recommended that he be the chairman, and the goals were outlined. The estimate of costs for the consultant is $4,340. Councilmember Hall stated that there is not one youth on the committee, and she felt the Council was derelict in their duty if they did not include one. Mr. Simpson stated that Bruce Dees is highly recommended for design.and layout of playfields, and Councilmember Jaech also said he had been highly recommended to her. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCIL - MEMBER JAECH, TO APPROVE THE ESTIMATED COSTS OF $4,340 FOR THE CONSULTANT, BRUCE DEES,_TO BE REMOVED FROM THE DESIGNATED FUND (STAFF WILL DETERMINE THE FUND). THE MOTION CARRIED, WITH COUNCILMEMBERS ALLEN, KASPER, AND HALL VOTING NO. Mayor Harrison stated that Steve Simpson is doing a study to determine what the light level on the field is, and if it is below standards he will have no alternative but to put the lights back in order to protect the City against liability. Mayor Harrison announced'a Management Breakfast on Friday, October 14, at which Mr. Housler will , give a financial report, and the Council was invited to attend. '1Iil1LI40 Councilmember Nordquist commented that the City has been tacking signs on the.utility poles to advertise Clean -Up Week, and -he thought_.that rather incongruous.. The signs will be removed. *See October 18, 1983 minutes. 247 • October 11, 1983 - continuea * Regarding annexations, Councilmember Nordquist stated that the annexed areas are asked to accept the City's indebtedness and their zones are established, but on commercial properties they immediately are told they must adhere to the Sign Code within 60 days, whereas those already in the City may have waited as long as 15 years before coming into conformance. He suggested that their signs be acceptable until the first ownership change or remodel, and that this be retroactive for businesses which previously have been annexe!. !,,!ayor Harrison agreed that the City might as well make that concession or the businesses will not annex and the signs will still be there anyway. Councilmember Kasper agreed that something must be done or the City will have no tax base. Councilmember Gould liked the idea, but he also liked the idea of the five-year time frame so it is the same as for everyone else. Councilmember Allen observed that some of the businesses do not turn over for, many years, but she -thought the idea was good. COUNCILMEMBER NORDOUIST MOVED, SECONDED BY COUNCIL.MEMBER GOULD, TO REQUEST THAT THE PLANNING BOARD DISCUSS JUST PROPERTIES THAT ARE BEING; ANNEXED AND 'THE EFFECT OF THE ACCEPTANCE OF THEIR SIGNS WITH AN AMORTIZATION PERIOD. (This does not pertain to only Highway 99.) MOTION CARRIED. Council President Jaech acknowledged receipt of a letter from Ted and Deloris Westerlind, 8498 Talbot Rd., appealing variance V-12.-83 which is a height variance. Council President Jaech stated she will put on an aeenda a presentation by the South County Chamber having to do with the economy of South County. Council President Jaech discussed the dates she had set for budget work sessions. a satisfactory Saturday could not be agreed upon, so it was decided to.devote the November 7 meeting to budget only. Council President Jaech asked for.a clarification as to conflict of interest, this in regard to an • incident at the last ADB meeting. City Attorney Wayne Tanaka stated that when there is a bare quorum and one of the persons has an appearance of fairness conflict, under the most recent State law the person can announce the apparent conflict and thereby remain to hear the item. However, the recent incident was an actual conflict, not an appearance of fairness, so his advice to the person was that it would be best to step down. Council President Jaech requested that the Council be provided.a copy of the recent letter from the Department of Transportation regarding the landscaping of the new Park and Ride lot in Edmonds. This had been brought up at the ADB meeting as the DOT had declined to appear before the ADB stating that the Attorney General had ruled that the DOT is net subject to local codes and that landscaping would be done as funds are available. Councilmember Hall noted that the Safeway parking lot drainage problem has been fixed. Councilmember Allen acknowledged letters from Deirde Peeps regarding her attendance at the Puget Sound Water Quality Conference and from Merle May Cannon, expressing thanks for the use of the Plaza Meeting Room for the recent Friends of the Library hook sale. Councilmember Allen, noted that the City of Everett has left the insurance pool and will self -insure. • There was no further business to come before the Council, and.the meeting adjourned to Executive Session at 11:15 p.m. U IREN VARNEY MORAN, Caty Clerk October 18, 1983 Harve u. Harrison, "Mayor The regular meeting of the Edmonds City Council was called to order at 7:35 p.m..bv Mayor Harve Harrison in the Plaza Meeting Room of the Edmonds Library. All.present joined in the flag salute. PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Adams, Citv Engineer Jo -Anne Jaech Irene Varney Moran., City Clerk Bill Kasper Art Housler, Finance Director Ray Gould Marlo Foster, Police Chief Laura Hall Jack Weinz, Fire Chief Katherine Allen Robby Mills, Acting Public Works Supt. Larry Naughten Mary Lou Block, Planning Director John Nordquist Pat LeMay, Personnel Director Wendy Wahl, Student Representative. Jim Jessel. Property Manacer Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk AUDIENCE Mayor Harrison recognized Gordon Hyde, Chairman of the United Way Way campaign for the City of Edmonds. Mr-. Hyde invited everyone to the annual.United.Way breakfast on October 2.6, from 6:00 - 8:OO'a.m., at the Senior Center, all proceeds to.go to the United Way of Snohomish County. Council - member Gould, who is the South County Chairman of the.United Way, thanked Mr. Hyde for the marvelous job he is doing with the campaign, and he also encouraged everyone to attend the breakfast. *See Minutes of October 18, 1983