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HomeMy WebLinkAbout19840312 City Council MinutesMarch 6, 1984 -continued Mayor Naughten had provided the Council a memorandum regarding some limited reorganization which he would like to· implement immediately. Councilmember Hall wished to ask him some questibns; there-fore, COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO DEFER THIS ITEM UNTIL THE MEETING OF MARCH 12, 1984. MOTION CARRIED. COUNCIL Councilmember Hall reported that the Public Safety Committee had met and reviewed the Fire Chief's requests. She said it still is not clear as to when an additional firefighter was meant to be funded, but she thought they should act to do so. Councilmember Hall read a letter from Rosemary Collins commending the City for quick repair of a downed street sign. Councilmember Kasper referred to Roger Hertrich's comments about delays of appeals and he recalled that the last one had been accepted without a letter, which he thought should not have happened. Councilmember Kasper commented on the large amount of use the library building is getting. He had observed over 200 people in the building one evening, some in the meeting room and some in the library proper, and he was interested that enlarging it had really increased the usage. Councilmember Kasper asked when the agenda for the April retreat will be available. Mayor Pro tern Jaech said it will be available in two weeks. Councilmember Kasper asked how the questions will be selected that will be in the Mayor's questionnaire. Mayor Pro tern Jaech said that will be up to the Mayor. Councilmember Wilson noted that 35 employees had perfect attendance during the previous year, but none from the Parks and· Recreation Department. Mr. Simpson responded that one employee came close, missing only two hours of work last year. There was no further business to come before the Council, and the meeting adjourned at 9:25 p.m. March 12, 1984 -Special Meeting -Monday The special meeting of the Edmonds City Council was called to order at .7:30 p.m. by Mayor Larry Naughten.in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jo-Anne Jaech Laura Ha 11 Steve Dwyer Lloyd Ostrom John Nordquist Bi 11 Kasper Jack Wilson CONSENT AGENDA ABSENT Brian Stewart, Student Rep. STAFF PRESENT Irene Varney Moran, ·city Clerk Jim Adams, City Engineer Pat LeMay, Personnel Director Art Housler, Ftnance Director Mark Eames, City Attorney Marlo Foster, Police Chief Jack Weinz, Fire Chief Bobbie Mills, Public Wks. Dir. Shirlie Witzel, Recorder Items (B), (F), and (H) were removed from the Consent Agenda. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILPRESIDENT JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (C) Interlocal agreement for Snocom. (D) Amendment to Investigative Contingency Fund. (E) Authorization to solicit letter of interest from consultants (Fremont Water line $30,000) (G) Authorization to solicit bids for Meadowdale Club House and site improvements APPROVAL OF MINUTES OF MARCH 6, 1984 [Item (BJ on Consent Agenda] I I I I Councilmember Kasper noted that the last line of the first paragraph on page 2 of the minutes should read "Councilmember Kasper said the Council had not been consulted on tbe change of attorneys." I COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE MINUTES OF THE MARCH 6, 1984, MEETING AS AMENDED. MOTION CARRIED. AUTHORIZATION TO SOLICIT BIDS FOR BOY'~ CLUB RENOVATION [Item (~) on Consent Aqenda] '. -. Councilmember Kasper asked if there were a roster of what is being done on the Boy's Club? City Engineer Jim Adams said it is a HUD grant project to do the insulation and windows. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILPRESIDENT JAECH, THAT AUTHORIZATION BE APPROVED. MOTION CARRIED. I ii I I I '9 I . 331; March 12, 1984 -co~tinued AUTHORIZATION TO PURCHASE MUSEUM ELE~ATOR [Item (H) oh Consent Agenda] Councilmember Nordquist expressed concern, since. the project cost is $69,000 and· the purchase of the elevator is not to exceed $30,000. He asked if $39,000 was to be used for design costs. City . Engineer Jim Adams noted there were two schedules being bid. One is the purchase of the elevator and the othe~ is the structural element~. Separate schedules are being used because the plans and specifications are not completed for the structure, but the time frame involved makes it necessary to go out for bids on the purchase of the elevator at this time. Mr. Adams added that the architect, Warren LaFon, is being paid ~pproximately $7,000 for design fees. Councilmember Kasper commented that one problem with the grant program funding is that a specific project is approved and the City ends up rebuilding half the building. He believes the grant money should be more closely tied down to make the funds go further. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, PASSAGE OF ITEM (H) AS SUBMITTED. MOTION CARRIED. Mayor Naughten said he had advised Michell~ Walsh, who is to present Item 2 on the Agenda, that the Council would be ready to hear her at 8:45. Since the Counci·l is ahead of schedule, he suggested Item 3 be considered at this time, and they come back to Item 2 later. DISCUSS MAYOR'S REORGANIZATION MEMO Mayor Naughten explained the reorganization would affect four departments and resulted from employees leaving, retiring; or changing jobs. He wished to take advantage of the opportunity presented by the circumstances. Of the four items on the Memo submitted to the~Council on March 1, only two require Council approval. Item·l, the City Clerk positioh, involves a change of grade from E-07 to E-03, change of duties, and moving the position to supervision under the Finance Director. The ·Deputy City Clerk position would be contracted under a personal services contract for all City minutes, i.e. City Council, Architectural Design Board; .and Planning Board. In addition, the con- tract would include assistance to the City Clerk for a period of three (3) months to assist with the files and microfilming. The Mayor said Item 2 is a request to change the Mayor's secretary position fro~ an NE-08 to ~n NE- 07, chang.ing responsibilities and duties of the position now that there is a full-time mayor. Mayor Naughten explained that the TVB Clerk position was empty because the employee had left. In analyzing the position, it was found that half the time was spent on TVB d~ties and the other half as clerical supper~ to poJice staff. Mayor Naughten proposes moving this position from City Clerk supervision to Police Department supervision. He added that th~ position is under Police Department supervision in most cities. The Mayor said the Purchasing/Communications Coordinator position will be merged with the Mail/Copy Clerk position. The Mail/Copy clerk position was not a full time job, by changing some responsi- bilities and duties these two positions could be merged, with assistance provided through a personal service contract for eight hours a week. He said the results of these actions will bring a savings of $38,500 dollars to the City and will reduce the full-time benefitted staff from five to three. Again, Mayor Naughten noted that Items and 2 will require Council action. In response to questions from the Council, Mayor Naughten said there were no benefits for personal service contracts and the hourly rate would be $8~00. He said the same person would fill the new Purchasing/Communications Clerk position that had been in the Coordinator position, and the Mail/ Copy clerk had been promoted.to another position.· The Mayor noted that the Mayor's secretary posi..,. tion will be advertised at the new grade and Mrs. Bock would have the opportunity, along with anyone else, to apply for the new position as an NE-07. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO DISCUSS THE RAMIFICATIONS OF THE EXECUTIVE SECRETARY POSITION CHANGE IN EXECUTIVE SESSION. Discussion followed as to advisability of moving this to executive session. City Attorney Mark Eames stated the only time an executive ses- sion is permitted as an exceptioh to the Open Public Meetings Act is to discus~ the hiring or termi- nation of a particular employee or the job performance of a particular employee. It is not proper to discuss the position itself, what happens to that·position or any kind ~fa reorganization. Councilmember Hall withdrew her second to the motion. Motion failed for lack of a second. Councilmember Kasper questioned the partial reorganization. He stated the City should not state a persori is not desired for a job ~nd then say they can bid for the job when it has been reduced. He also said he feels the positions should be held open until the entire reorganization is done. Anything done before that time should be temporary. For example, the Deputy City Clerk position should be filled on a temporary basis. That way no one has to be laid off until the entire reorgani- zation is completed. He also said he questions that the City will save much money by taking someone out .of that position for a matter of 3~4 months . • • . •• c .:, ·.,,; Mayor Naughten replied that no 1 ay-offs would be necessary t0 effect the changes. Filling these positions, at this time, is necessary since the Council will not be meeting until April to discuss reorganization. Councilmember Kasper pointed out that City Clerk positions today require attending schools and certification. He said these requir~ments should be met before filling the position on a permanent basis. He does not believe anyone ~hould be removed from a position until the reorgani- zation is final. He said he wished to discuss the executive secretary position in executive session, because it is his understanding this position is being opened at a reduced grade and the present employee could apply for the new job. If that is the case, he asked, why would it be put out for bid or opened up if it is a downgrade? Even with a change.of duties, the person that was eligible for the executive secretary position wo.uld certainly be eligible for the position being downgraded. Councilmember Hall said the Mayor had dismissed Dia Bock two days after assuming office, which was within his purvue. She also said it was her understandi~g that a grievan~e w~s pending. She said 338: March 12, 1984 -continued the Council was on thin ice. There is a full-time mayor in office now and the ~ayor has loyal Department heads, who are willing to work to make the City run. She said she realized the need for a fulltime mayor. It was her hope that the person occupying that chair would get acquainted with the Department heads, look at the needs of the City, see how the City is run, possibly update and possibly consolidate, but due to community pressures and, .travel the Mayor has not been in the chair that long. She said the Mail/Copy clerk position is an entry level. position that is vital. She envisions people with higher responsibilities leaving desks to deliver and pick up mail, standing in line at a Kodak machine, leaving the desks and phones unmanned. The City is now in a campus setting I that requires more time to get around to other areas. The time involved is a dollar figure that can be determined .. She said the $38,500 is not a dollar saving amount when you look at time and effie: ciency. Counc.ilmember Hall said, in looking at the executive secretary position, she cannot believe the position would be downgraded by a full-time mayor. She said the position. warrants an executive secretary level from her experience. As an example, she mentioned Willis Tucker's secretary, who can give the caller as much information as might come from Mr. Tucker himself; this is the· type of secretary the City needs. Councilmember Hall continued, saying the City Clerk position requires training. She is also bothered I to think there is an implication that the present City Clerk is leaving the files in a state where they need revamping and the Deputy City Clerk can hardly wait to get them done. The ·implication of inefficiency bothered her quite a bit. She said the City Clerk could be filled from within the City and also sees a transfer of the present executive secretary to the Deputy City Clerk position. In addition, she questioned having the Finance Director placed in the position of making these recom- mendations. She asked the Mayor to go easy, study the City department by department. She said she had met with many department heads.since the rumors have been flying, she would like to see these changes discussed with those persons most directly involved, giving them a sense of ownership, and start at the bottom up. In the questionaire, one of the findings was "understaffed and overworked". Then in a limited reorganization, she said, we are discussing less employees. Councilmember Hall said she would like to send this item back to the Mayor and ask him to bring it before the Council at a 1 ater time. Mayor Naughten responded that he disagreed with Councilmember Hall. He said the people who had elected him full-time mayor of the City would not expect him to wait for a seminar to make plans for a reorganization. This situation has arisen because people have transferred, retired, or have left the position. The Mayor said Mr. Housler, several staff people and he had sat down and come up with these recommendations. He said they were all trying to find ways to cut costs and save taxpayer money in the City. The people involved in these recommendations, as well as the Mayor, feel the job can be done. The overworked situation mentioned is not in the executive offices. It is an oppor- tunity to save the City some money and improve efficiency, he said, and the City should take advan- tage of it. It is the opinion of managers of the City that these things can be done. Councilmember Dwyer said the flip side of the Mayor jumping in too quickly to reorganize, after only being in office 3 months, is to say he has been in office a quarter of a year and hasn't done any-I thing yet. He said he does not agree with Councilmember Kasper's view that since we don't seem to have someone with the qualifications to fill the position that we shouldn't reorganize. Council~ member Dwyer said that is confusing choosing a person to fill a spot with an administrative decision to put that spot underneath another administrative heading. As to the Mayor's secretary position, he said, deference on the part of the Council was appropriate, since any chief executive would have strong feelings on the type of position that his secretary should have. In making the shift to a full-time mayor, there was a general concensus that there would be some type of reorganization within the City. Councilmember Kasper commented that he is not against the move of the City Clerk position. He feels it is an opportune time to do so; however, his concern is in making it a permanent transfer. It should be a temporary change until everything is done. As for the second item, Councilmember Kasper agrees that he would also want his own confidential secretary, but to say the position is voided and say they could bid in on it, is wrong. Mayor Naughten interjected that legally the City must do that. Councilmember Wilson said he is bothered that the retreat has been planned as a reorganizational session, and now this is a preretreat reorganization. He said his enthusiasm is dampened for the retreat. He asked if a grievance had been filed in the secretarial case and asked if the Council shouldn't have been notified. Mr. Eames said the procedure under the personnel rules for an employee, who has a grievance with an action that has been taken, is to file a grievance with their department head and, ultimately, with the Mayor. It is not something that has to be filed with the City Council. As was discussed at the weekend meeting, Mr. Eames said, it is the Mayor's prerogative ~o hire and to fire. That is why the I personnel rules are set up in that fashion. Councilmember Wilson a~ked what was the end result of a grievance, if the grievance is filed and is successful? Mr. Eames stated that there is a possibility that money could change hands, but it would depend on the circumstances. In this case, no action has been taken.· Legitimately there is no grievance that could be filed. He said, there has been a letter of intent to file a grievance and that is being processed along the same lines as a grievance. Mayor Naughten said he was not precluding the reorganization of the City. They are taking advantage of situations as they occur day to day and can't wait until April. The only item being discussed that pertains to reorganization would be the City Clerk position. He said the inference was not that I the present City Clerk is not doing her job, the inference was that the person on the personal ser- vice contract could assist the new City Clerk with some areas that City Clerk Irene Moran has men- tioned in the past as needing to be cleared up. Councilpresident Jaech mentioned a report she had found from Personnel Director Pat LeMay prepared two years ago, comparing different positions with similar positions in other cities. In all cases, the City Clerk was combined in function or under the Finance Director. Ms. Jaech stated this was a good move for the City at this time. COUNCILMEMBER JAECH MOVED, SECONDED BY LLOYD OSTROM, TO APPROVE THE GRADE CHANGE AND JOB DESCRIPTION FOR THE CITY CLERK. I I I I I 33!l March 12, 1984 -continued Councilmember Hall mentioned cities of similar size, Renton; Mountlake Terrace, as having City Clerks as Edmonds does. Councilmember·Kasper questioned whether the City Clerk should be under the Finance .Director or if the Finance Director should be the.City Clerk. Councilmember Hall said the Finance Director would become an Administrator, rather than a working administrator who puts the figures on the paper. If the City Clerk is placed under Finance, time will be required and someone will have to be hired to assist the Accounting Supervisor. Mayor Naughten reiterated that the situation had been analyzed by the managers of the City and they feel it can happen. He asked, why not try to effect efficiency and save some money . . Councilmember Dwyer said the Optional Municipal Code requires that the City have a City Clerk. There are a few duties assigned that the clerk must perform; there is no requirement as to whether the clerk .. has to be a department head or fit under anywhere. There are several municipalities where the Finance Director is the City Clerk with an as~istant that actually performs the duties. Council- member Nordquist read from a memorandum from the Mayor dated March l, 11 I have decided the City Clerk position. will become a sub-department head position~ and will report· to the Finance Director" In effect, the position would report to Mr. Housler and retain the title of City Clerk. Council President Jaech called for the question. The Mayor asked for a roll call vote: Those voting yes were Councilmembers Jaech, Dwyer, Ostrom, Nordquist; those voting no were Councilmembers Hall, Kasper, Wilson. MOTION CARRIED. COUNCILPRESIDENT JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL TO CHANGE THE JOB GRADE-AND CLASSIFICATIO~ OF THE MAYOR'S SECRETARY FROM NE-08 TQ NE~07 The Mayor asked for a roll call vote: Those voting yes were Councilmembers Jaech, Dwyer, Ostrom, Nordquist; those voting no were Councilmembers Hallr Kasper, Wilson. MOTION CARRIED. Councilmember Ostrom was surprised that this had become a controversial item. There is a great deal of 16gi~, it saves the City some money, and he said he is expecting the Mayor to come to the Council with recommendations on this type of thing. He said there would be no sense in having a full-time mayor. if the mayor were not expected to run the City. If this plan does not work, it will be up to the Mayor to fix it. Councilmember Nordquist commented.that the City had a purchasing agent in the past, who had not done a good job, resulting in elimination of the position. Later a. position was created to purchase office supplies. He asked who was doing the other purchasing for the City.and Mayor Naughten said individual. departments were purchasing for their own needs other than office supplies. Cou~cilmember Hall questioned the figures cited in the Mayor's memo~andum concerning the Purchasing/ Communications Coordinator position. She said the correct figures should be 223 total purchase orders, 187 for all city departments and 36 for blanket purchase orders. That does not consider the Petty Cash, where items such as frames for resolutions are purchased. Councilmember Nordquist asked again, concerning purchasing for the City, if different vendors called on all departments for the same product, and if this would be pulled under some control? Mayor Naughten said their plan was to have a centralized purchasing. This plan is being analyzed at this time. The purchasing may rest in one person, it may also be split between two people, one in Public Works to handle the more technical supplies and the other to handle office supplies, both under the supervision of one person, who would be.responsible for all purch~sing. Councilmember Nordquist urged study and implementation of centralized purchasing as soon as possible.· Councilmember Hall said the remodeling efforts involved in the administrative changes are also a consideration. She said the right-to-know has just passed the legislature and feels the City will be hearing from some organization against the City .. She said the City could not place a person next to a Kodak machine with no protection and make it into a factory. The reorganization is on a limited, temporary basis and, when further reorganization is done, this will have to be done again. Mr. Housler responded to comments regarding the source of information concerning the figures on purchasing. He said Accounting Supervisor Jeff Ristau had gone through finance records which showed there were 125 catagories of items/in the inventory, that 91 of those categories were replenished in . 1983, there were 38 purchase orders processed to vendors outside the City and 165 requests for · supplies to the departments were filled. The actual amount that was purchased during the year was $10,147. ·Mr. Housler said he defines a purchase order as going outside the City and a requisition as a supply request from a department. Purchase orders require bidding and telephone work, he said. PERSONNEL COMMITTEE MEETING Mayor Naughten introduced Michelle Walsh, a student at Central Washington University, who compiled the results of the recently completed employee survey .. Ms. Walsh explained that there had been.a 69% response to the mail survey, 110 employees, which is considered a very high response rate. She explained the responses to the survey on a question by question basis, answering any questions the Council had. She explained that exempt employees received the same basic ~uestionaire which con- tained two additional questions. At the conclusion of the explanation, Mayor Naughten thanked Ms. Walsh for her work and Central Washington University for their help. He said Personnel Director Pat LeMay and he were analyzing the responses and would give their analysis to the Council when completed. The Mayor said he believed this would prove a very useful tool .and the project cost the City only $42.00. Councilmember Nordquist suggested a letter be sent to Ms. Walsh and the University. MAYOR Mayor Naughten mentioned that the Wo6dway Girl 1 s Basketball team had won the State Basketball Champion- shiµ ~he other night. He said the Council would probably be preparing a proclamation and delivering it to the team. 3-40 1 · i . I -------------------- March 12, 1984 -continued The Mayor said the City of Edmonds was being asked to join with 20 other cities to form a South Snohomish County.Visitor's Information Center to·be located in Mountlake Terrace. Ms. Joanne Stevens, Tourism Director with the Edmonds Chamber.of Commerce and also involved with the South County Chamber, has been appoi··nted by the Mayor as Edmond's representative for this. project. Mayor Naughten explained this item was orginally schedul·ed for the March 20 agenda and had been moved to this evening because this Wednesday a letter of understanding must be presented to the Task Force by the City. Ms. Stevens distributed a hand-out to the Council members. She described her background in tourism and emphasized the importan.ce of tourism as an industry. Ms. Stevens explained their dilemna in locating a site prior to the end of March in order to satisfy State requirements and obtain the proposed State funding for the Visitor Center. She asked the Council to give this project a high priority and support the Mayor in its formation. The task force learned of this requirement (the need for a site prior to March 31) within the last two weeks. The reason the task force has not selected a site is their wish to leave site selection to the Board that would be formed after the Interlocal Cooperation Agreement had been signed ·by the 20 .cities involved. If the site is not located by the deadline, the opportunity to have a Visitor Center in this area will be lost. Ms. Stevens explained the cost break-down for the cities~ ·Edmond's portion would be $1 ,638, coming from the hotel-motel tax, she said, which should increase tremendously. In response to questions from the Council, Mr. Housler explained that the present ordinance designates 50% 6f the hotel-motel tax for development and planning and 50% for construction of the Performing Arts Center. Councilmember Dwyer raised a question concerning the first. paragraph under item 6 of the agreement, allocatiori of pro-rata financial participation by the City of Edmonds. He asked if these figures had been examined by City staff to see if they were beneficial to the City. He also questioned the last portion of the same paragraph regarding new service, which would be assessed using a formula approved by the Board of Directors. Councilmember Hall asked if there were a sunset clause in the agreement and was advised that paragraph 10 provided six month notice for withdrawal. Council President Jaech pointed out that the City of Edmonds would be allowed one representative to the Board. She asked that Mr. Housler look at the agreement and the cost distribution chart to determine what the cost will be to the City and where the funds will be found. She also asked that the City Attorney look at the agreement, particularly the areas questioned by Councilmember Dwyer. She specifically mentioned the sentence reading, ''If this should be the case, then after the board has approved such an additfon or operation, then all members participating in the program shall share in the cost of said program based on an assessment formula approved by the board of direc- tors." She expressed concern that the City's one vote on a board of 10 would not protect the City. In signing the agreement, she said, the Council would be giving 9 other people a say in expenditure of City funds. Mayor Naughten suggested that this item appear on the March 20 agenda and, that he will convey the concerns of the council during the Wednesday meeting. Mayor Naughten said six more people had donated to the fire-rescue boat fund and letters of appreci- ation had.been sent. The Mayor sai~ April 5th had been designated as Cancer Crusade Day for Edmonds. Mayor Naughten said the May l date.for the Ballinger Town Hall meeting had been selected to coincide with the Ballinger Community Club meeting, as they will co-sponsor the meeting with the Council. He suggested that the agenda contain only Consent Agenda items to take care of housekeeping and then have the Town Hall Meeting. Several members commented that the Council meetings should remain in the Plaza Meeting Room. Councilmember Dwyer suggested that the 5th Tuesday of the month be used for Town Hall meetings in the future. Mayor Naughten asked if there were any suggestions on the newest plan for executive office improve- ments. There was a brief discussion; no further.suggestions were offered. Mayor Naughten asked that the. Council review the H~ 0. Hutt property on their own. 'The subject will be on.the.agenda~in two;weeks. Property Manager Jim Jessel distributed maps to the Council. Council President Jaech asked if the lease~ on last week's agenda pertained to the houses located on this property? Mr. Jessel said yes, and he would arrange a time for the Council to see the houses if they wished. He also said the Park Board was discussing the ·long range disposition of the houses; tearing down the large nouse when it became too dilapidated to maintain and keeping the smaller house as a caretaker's residence. He suggested the Council might wish to look at the property to determine if they generally agree with the Park Board's recommendation. Council President Jaech asked that the will or deed pertaining to the property be included in the Council packet so the Council would be aware of any restrictions on the property. Mayor Naughten reported that the D~DAT team was in town during the weekend .. They spent over 40 hours analyzing the business district. · He thanked Planning Director Mary Lou Block and the staff for spending time with the team. He said a report would be out on March 27. Councilmember Ostrom commented that he and Councilmember Kasper heard the findings and recommendations of the team and found them very interesting. COUNCIL Councilpresident Jaech reported that a presentation would be made to the City on the findings of the D-DAT team. She and Ms. Block will discuss the subject Wednesday and will schedule the report for March 27 or April 10. I I I I I I I I I I re .·. .·. -... " 34.J. March l2. 1984 ~ continued Council P~esident Jaech said the agenda for the April 3 meeting contains four hearings concerning signs and the Council would receive the Planning Board's.recommendations on the sign code on March 27. The Council discussed the advisability of havfng a hearing on the 27th instead of a work meet- ing-in order to be able to act upon the Board's recommendations. The general concensus of the Council was that the issue was too complex to att~mpt to enact code amendments dijring one meeting. The members decided that all parties should be notified that the recommendations cannot be acted upon before the hearing date~ That they would then hav~ to comply under the current code or would have the option to continue the hearings to May 15. Council· President Jaech advised the Council the latest update to "Court Decisions arid Legal Opinions" is now available in th~ City. Councilmember Dwyer asked for an update on the Woodway fire contract. Mr. Housler reported that he had heard from Councilmember Grady that Mayor Day had been out of town. They plan to review the contract next week and get back to Edmonds. Councilmember Norquist sai~ he would not be attending the executive session. Meeting adjourned to executive session to discuss labor negotiations at 10:00 p.m. . . . a:. ?1a ~ .. LARRY~N, Mayor{4k The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Larry Naughten in the Plaza Meeting Robm of the Edmonds library. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jo-Anne Jaech John Nordquist Jack Wilson Steve Dwyer Lloyd Ostrom Laura Hall Bill Kasper Brian Stewart, Student Rep. ' '"/ STAFF PRESENT Art Housler, Finance Direttor Irene Varney Moran, City Clerk Jim Adams, City Engineer Bobby Mills, Actg. Public Works Supt. Dan Prinz, Assistant Police Chief Jim Jessel, Property Manager Jack Weinz, Fire Chief Pat LeMay, Personnel Director Mary Lou Block, Planning Director Dale Schroeder, Engineering Coard. Mark Eames, City Attorney Shirlie Witzel, Recorder Councilmember Nordquist spoke with concern of Kathy Samels' absence from the Press table. He said she had .suffered a stroke-1 ike attack but thanks to immediate surgery and medical attention she was on the road to recovery. He then passed a card among the audience and Council members to be signed by any who wished. CONSENT AGENDA ·Items .(D), (F), (G), (H), and (K) were removed from the Consent Aqenda. COUNCILMEMBER HALL MOVED~ SECONDED BY COUNCILMEMBER;WILSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the.Consent Agenda included the following: )lh) (B) (C) (E) (I) \I ( J) 9>.(L) Roll call. Approval of Minutes of March 12, 1984. Set date of April 3, 1984, for hearing on Appeals of.Hearing Examiner on matter of Shote- line Permit number SM-3-83, Port of Edmonds Mid-Marina expansion project, incl.uding Conditional Use Permit Number CU-58-83 and Variance Number V-17-83. (Appellant: Hertrich). . Resolutions of commendation 577, 578, 579, and 580 for retiring officials Katherine Allen, Ramon J. Gould, Larry S. Naughten, and Harve H. Harrison, respectively. Report on bids opened February 28, 1984, for purchase of water meters ($21 ,285.60). Approval of final 10-lot.plat at 18123 ~.80th Ave. W. (Seaview Firs 2/P-8-83) Authorization to contract with testing lab for Meadowdale. COUNCIL PRESIDENT JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO MOVE ITEMS (0), (G), (H), AND (K) TO FOLLOW ITEM #7 ON THE AGENDA FOR DISCUSSION. MOTION CARRIED. Council President Jaech sai~ Item (F), Increase Mileage Reimbursement rate, would be removed from the agenda until further information is provided.