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HomeMy WebLinkAbout19840424 City Council Minutes370' April 17, 1984 -continued COUNCIL Councilmember Kasper stated that he is concerned about payment of disability for firemen. He suggested the City look at budgeting the expense to share the disability cost of firemen and police. Mayor Naughten replied that the disability cost of the police will be covered by a hold-harmless clause and insurance policy by those cities in which the officers work. He added that the question of firemen 1 s disability is not resolved and is only answered in the.budgeting process in that Edmonds and Woodway way are partners as long as the contract exists. Councilmember Kasper reiterated that I if the City insured the firemen, the City would be covered for the life of the disability not just the life of the contract. He suggested the City explore this idea and treat it as an expense on an annual basis and the exposure could then be costed in the contract. Councilmember Hall thanked the Mayor and the staff for the azalea plant sent to California for her brother's funeral. She said the card'and expressions from the Council were appreciated. She noted that the new sports complex being built in the Sacramento area may be named in honor of her. brother. Council President Jaech remarked that the agenda for May 15 is full and asked Ms.· Parrett to list the items scheduled for that date. ' City Clerk Jackie Parrett commented that another item, an appeal of the Richmar Condominiums, had been received that would have to be heard on that date. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, THAT THE MAY 15, 1984 AGENDA BE CLOSED. MOTION CARRIED. . · The Mayor recognized Mr. Mills, who requested a decision from the Council and authorization to purchase wooden poles for $700 if the telphone company denies permission to use their poles. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, THAT IF THE TELEPHONE COMPANY DENIES PERMISSION TO THE CITY FOR USE OF THEIR POLES, THE NECESSARY POLES BE INSTALLED TO ADVERTISE THE ART FESTIVAL AND OTHER EVENTS OF THE CITY, TO BE DONE AS AESTHETICALLY AS POSSIBLE~ THE POLES TO BE WOODEN AND NOT EXCEED $700. MOTION CARRIED WITH COUNCILMEMBER JAECH VOTING NO. The council adjourned to executive session at 10:10 p.m. LARRYS:NAlJHTEN, Mayo? April 24, 1984 -Work Meeting The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Larry Naughten, Laura Hall Bi 11 Kasper Lloyd Ostrom Steve Dwyer Jack Wilson Brian Stewart, Mayor ABSENT. Jo-Anne Jaech John Nordquist Student Rep: STAFF PRESENT Pat LeMay, Personnel Director Dan Prinz, Acting Police Chief Jim Adams, City Engineer Duane Bowman, Asst. City Planner Art Housler, Finance Director Jackie Parrett, City Clerk Bobby Mills, Actg. Pub. Wks. Supt. Jim Jessel, Property Manager Steve Simpson, Parks & Rec. Director Shirlie Witzel, Recorder Councilmember Jaech advised the City Clerk she is attending the Annual ~1atrix Meeting. Council- member Nordquist advised the City Clerk that the would be attending another meeting first and would be late but was not present. CONSENT AGENDA COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll Call. (B) Approval of minutes of April 14, 1984. (C) Set date of May 15, 1984 for hearing on appeal of ADB approval of revised landscaping plan for Richmar Condominiu~ at 536 Maple St. (Appellant: ·Rowland). · (D) Acknowledge receipt of c'laim for damages from Ernesto G. Vesagas ($1,100). (E) Final Approval of 12-lot plat at 1225 Viewland Wy. (Harbor View Estates/ P-2-82). (F) Adopt Planning Board recommendation regarding proposed amendment to Chapter 18.95 of Community Develo~ent Code to standardize the compact/regular car parkinq stall size (CDC-6-84). I I I I I I I I I April 24, 1984 -continued MtET WITH CHAMBER OF COMMERCE AND EDMONDS BUSINESS ASSOCIATION Councilmember Ostrom commented that significant things had been happening in the business community and that a meeting of the business leadets and the countil was important. He said the business community had been formulating plans and that it was felt the plans must be coordinated with City Government. He expressed the hop~ that this meeting might be the first of a continuing series of meetings which would present opportunities for opening dialogue between the business community and the City. ·councilmember Ostrom introduced Dave Earling, President of the Chamber of Commerce, Jim Morrow, Chairman of the Main Street Committee, and Chris Matt, Chairman of .the Marketing Committe, which replaced the former Edmonds Business Association. TThe Council invited the three to join them at the table for their presentation. Mr. Earling thanked the Council for the opportunity to meet.with them this.eveninq. · He~then pre- esented a brief history of the Chamber, noting that membership had increased 34% in the past year with a total of 176"members at present. He said.the Edmonds Business Association, which was formed three years ago in an attempt to satisfy needs not being met by the Chamber, had merged with the Chamber as the Marketing Committee. He outlined immediate and ·1ong range goals of the Chamber. Mr. Earling briefly described the op"portunity now before the city to participate in the State Main Street Program which follows closely the retent· input recieved from the D-DAT team recommendations. He said the Chamber expects to raise $30,000 from the business community to fund the task force· recommended by D-DAT team. He said the City would also be approached for their share. The Chamber is interested in the futur~ of Edmondsi He expressed hope that the Council and the thamber would continue meeting on an ongoing, informal basis to insure open communication between the two groups. Mr. Earling introduced Chris Matt. Mr. Matt spoke of the tremendous.opportunity now before the City of Edmonds. He recounted the merging of the Chamber of Commerce and the Edmonds Business Association and said they hope to continue the same events such as an 'Edmonds in Bloom' c·ampaign, public service awards by the Mayor, selling flower pots to businessmen. He said a Chili contest" is plann'ed for June 30 and concerts in the park are planned from spring into winter for the downtown area once a week at midday. He described their plan to identify the downtown area with banners~ He said their aim is to make Edmonds more .interesting and they also hope to extend their horizons to areas outside the downtown core area to Firdale and Westgate,. using grocery stores and restaurants for distribution of a new calendar of events with a parking ~ap. He mentioned that signih~ for the downtown area is important and lighting of signs for businesse~ open late at night is essential. Jim Morrow commented that the fundi ~g for the programs mentioned by Mr. t1att is contributed .QY , ,, .. members of' the Chamber who are asked to contribute $175 on a·voluntary basis. They plan that some of the events will be self-sustaining. Mr. Morrow distributed copies of the D-DAT team tabloid, prepared by the Main Street Center Committee, with the assistance of the Lynn Melby Company and the Edmonds View. The paper was published by the Edmonds Chamber of tommerce and the City of Edmonds. , A description of the D-'DAT Team visit and their recommendations are contained in the paper. 3000 copies were printed and will be distributed as widely as p6ssible. Mr. Morrow described the State Main Street Program and its ~otential benefits to Edmohds. He emphasized that the future growth of downtown Edmonds lies in the hands'of the Chamber and the Council. He said they are hopeful that a positive attitude will be evident in approaching the D-DAT team proposals and in developing the goals of the Main Street program. With the opportunity now present, he said, it.would be tragic not to take advantage of the opportunity. During the question and answer session fol~owing the presehtation by the Chamber, the followin~ information was presented. The task force members are being chosen at this time and within two weeks should be functioning and the recommendations from the D-DAT team will be used as a suggested agenda by the task force. Councilmember Ostrom and Planning Director Mary Lou Block will be the City representatives on the task force. Mr; Morrow explained that the D-DAT team and the Main Street Program are entirely different and Edmonds was fortunate that the D-DAT team has supplied a base upon which the Main Street Program can be built. A ~uestion from Councilniember Hall elicited the information that, although Highway 99 businesses are a part of Edmonds and welcome in the Chamber, there is no concerted effort being made at this time to solicit their participation. The Chamber will be looking in that direction as they progress. Ah idea was expressed that the inclu- sion of these businesses would be beneficial not only to the business itself but also to Edmonds. Other members of the Chamber, present in the audience, were introduced: Don Hi.rtzel, of Rainier Bank; Joan Longstaff, of Joan Longstaff and Associates; Dick Beselin, of Harbor Square, and Jack Mayo, of Durbins. Mr. Matt, a retired businessman, commented that people have difficulty in find- ing Edmonds. The new Tourism Information Center was mentioned as an aide to vi~itors in locating Edmonds. Mr. Mayo exhorted the Council to become excited about current happenings in Edmonds and the opportunities which are opening for the City. He emphasized thework and effort that has gone into planning for the downtown core area. There was discussion regarding future meetings between the Council and the Chamber, Mayor Naughten indicated that joint meetings would be scheduled every other month during work sessions and suggested the Chamber schedule any informal meetings. The meeting was recessed for 10 minutes at 8:30 p.m. CONTINUED DISCUSSION RE GROUNDS MAINTENANCE POSITION VACANCY (FROM APRIL 10) Acting Public Works Superintendent Bobby Mills recounted the discussion of the Grounds Maintenance position vacancy, reiterating that this was not an increase in personnel, only one person would be hired to fill the vacant position~ and an employee would be promoted to the new position. The · position vacated through promotion would not be filled. He emphasized the Union acceptance because of the promotion. Councilmember Dwyer questioned the Union letter which indicated the employee hired would be promoted to the vacant.NE-6·rosit,i.on. ·He: said he did·not want· the Union-to~feel the Council had.not kept faith if that specific person is not promoted to the higher position. Mr. Mills said he wished to leave the NE-6 position open for promotion purposes but· did not indicate that any specific person would be promoted. Councilme~ber Kasper noted that other employees had been hired at the NE-6 level. Mr. Mills interjected that.they had and were still at the NE-6 level after five or six years. In response to a question regarding justification for another NE-9 posi- tion_, Mr. Mills indicated that the workload has increased over the past years with the addition of Union Oil Beach, the Library, the Civic Center Playground and additional equipment. The use of 371· . -~f70 ~ I 1:.· April 24, 1984 -continued part-time employees has increased, increasing the need for superv1s1on. In addition, the accident rate has increased and it is felt proper supervision will reduce that rate. The higher classifi- cation will also provide an employee capable of working on the swimming pool and the sprinkler system. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER WILSON, TO INCREASE THE NUMBER OF NE-9 POSITIONS FROM ONE TO TWO IN GROUNDS MAINTENANCE, WHICH ALLOWS FOR PROMOTIONAL OPPORTUNITY FOR AN EXISTING NE-6 TO "UPGRADE TO AN NE-9. REPLACEMENT OF THE VACANCY CREATED BY ROGER DALZELL WILL THEN BE FILLED AT AN NE-3. THE ORGANIZATION CHART WILL CONTINUE TO REFLECT FIVE NE~6 POSITIONS WITH FOUR BEING BUDGETED IN 1984. MOTION CARRIED WITH COUNCILMEMBER KASPER VOTING NO. DISCUSSION OF PARKING ALTERNATIVES ON ELM ST.,. 7TH AVE. S. TO 8TH AVE. S. City Engineer Jim Adams described the alternatives designed by the Engineering Department in response to the comments made in a prior Council meeting regarding this subject. The alternatives were displayed on the overhead projector. Alternative 1 showed restriping the street t~ make two 11-foot travel lanes and using Crushed rock to create a four and a half foot parking area on the north side costing approximately $1,060; Alternative 2 would place the travel lanes. on the north side and the parking adjacent to the hbmes, requiring widehing of pavement and relocation of catch basins and drainage structures on the south side, costing in excess of $5,000. Alternative 3 would be to do nothing. He said the Engineering Department would recommend Alternative 1, if the City . does anything, to be evaluated in one year. Mr Adams said the property on the north belong~ to the Water Department. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER OSTROM, THAT A PUBLIC HEARING BE SCHEDULED FOR MAY 29 ON PARKING ALTERNATIVES ON ELM. STREET. MOTION CARRIED. FINANCE COMMITTEE MEETING (A) Recomm.endation to convert copying service: Councilmember Ostrom raised a point-of-order; since the company he represents is involved in the copy machine business, he asked if he should not step down during this discussion. City Attorney Mark Eames asked if Councilmember Ostrom felt his participation or vote on this matter would benefit or harm his position with his company. After ·· further discussion, Mayor Naughten suggested Counci·lmember Ostrom particirate in the principle.bit · excuse himself when selection of the machine is discussed. Councilmember Ostrom said he would feel more comfortable in doing that. Finance Director Art Housler discussed the need for decentralizing copying service for the C.ity. He used transparencies on the overhead projector to illustrate the research done and the conclusions reached. Mr. Housler recommended purchase of four Minolta copiers, termination of Kodak lease, and trade-in of four Savin copiers for a saving of $68,000 over the next five years. Following Mr. Housler's presentation, the Council discussed theitem. Councilmembers questioned the timing of this proposal, saying it should.be presented during budget preparation. There was also concern that any reorganization may impact the number of copiers that would be needed. At this point, Couhcil~ member Ostrom left the table and seated hi~self in the audience. · Property Manager Jim Jessel explained the process used in selecting the Minolta. copier. Features that are not now available on the Kodak, include enlarging of copy, copy of card stock, and reduction of copy to scale. Mr. Bowman interjected the fact that use of the Kodak is not efficient for their department. Since·they must do many different packets, one person is kept busy mov'ing between the two buildings to accomplish the copying. · Mayor Naughten recommended the subject be postponed until any reorganization is completed and bring it to the.Council for discussion at that time. The Council agreed. Councilmember Ostrom returned to the Council table. (B) Report on parks and recreation subsidy: Parks and Recreation Director Steve Simpson reviewed the report before the Council. He noted that the Department is in about the same place as it was last year. There are some concerns, one dealing with the recent replacement of two recrea- tion programmers, which may affect revenues from those programs, since it does take time for new . people to become acquainted with.the community and its needs. It is not possible to determine how well the Department is doing with the subsidy level until the end of the summer. Mayor Naughten thanked Mr. Simpson for the information. (C) Continued review of fees charged by City: Mayor Nalighten said the fees charged by the City Clerk and the Parks and Recreation Department had been.reviewed at the January 19 Council meeting and fees in the Planning and Building Departments had been continued to this agenda. Mr. Bowman distributed a schedule of fees for the Building Department and reviewed.that and portions of the Planning Department schedule.-He said the suggested changes in the Building division fees are minor. There were questions from the -Council concerning specific line items and explanations by Mr. Bowman. Councilmember Kasper asked that the staff present a cost breakdown for a single family residential, a multi-family, and a sub~division to go through the City. Mr. Bowman asked the Council to consider fees for appeals to eliminate frivolous appeals. The Council was not comfortable with the concept without further thought. The Council agreed to move this item to the May 22 Council Agenda. MAYOR I I I I Mayor Naughten read a 1 etter from Chester Bennett on behalf of the Larry Hubbard Foundation enclosing I. a check for $17;000 for use in fencing the cemetery, erection of an equtpment building.and purchase . of some additional equipment. The Foundation has contributed $23,000 toward the cemetery and plans to pay for the cost of irrigation. · The Mayor said he had spoken with Mayor Day of Woodway and the contract is now in the hands of the attorney for final approval and should be back to Edmonds within a week. Councilmember Kasper raised the question of disability protection for firemen. Mr. Housler ahd Mr. Eames explained that City responsibility would only be for the first _six mohths of a disability; after that the firemen I I I I I April 24, 1984 -continued would be covered under LEOFF I by the State. Mayor Naughten said the insurance coverage for the police would also be completed shortly. Mayor Naughten noted that a·· 1 etter of thanks had c·ame from ~esi dents on Northstream Lane for the new lighting; Councilmember Hall remarked that she had also received thanks from them in person. , '. The Mayor congratulated Martin Burns arid Leslie Hanson on receiving a Certificate of Competency as Water Distribution Specialists 1 fro~ the Washington State Water and Wastewater Operator Certifi- cation Board of Examiners. Mayor Naughten said the new meeting format would be discussed on May 8 and during the Saturday morning review. He asked for clarifi~ation of the reasons for placing Culture and Recreation under Suppqrt Services. Councilmember Kasper explained the rationale for recommending that alignment, stati~~ that building and grounds should be under Community Services with other Public Works• asp~cts, while Culture and Recreation is a program aspect dealing with revenues, ~se of the compu- ter for scheduling, etc., which would fit under support services. The Mayor reminded everyone the Town Hall Meeting is May 1 and thanked Mr. Bowman for the design of the notice •. Mayor Naughten proclaimed May 1, 1984 as Edmonds Garden Clubs Appreciation Day in recognition of the work done by the Floretum Garden Club, the Algoma Garderi Club~ and the Puget Sound Garden Club of Edmonds. He encouraged all citizens to participate in the annual planting party and the ceremony at 11:30 at 5th and Main. The Mayor proclaimed the week of April 29 through May 5, 1984 as Alcohol and Drug Abuse Awareness Education Week in conjunction with Snohomish County. Mayor Naughten presented an application for transfer of a liquor license from old Milltown Food & Beverage Emporium to Old Milltown Tenderloin House, a class H license. The application has been investigated and approved and the Council would recommend approval or disapp.roval of the license which goes to the State for final approval. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE APPLICATION BE RECOMMENDED FOR FORWARDING TO THE STATE FOR CONSIDERATION AND , APPROVAL. MOTION CARRIED. COUNCIL Student Representative Stewart reported that he would be:atteriding the Youth Board meeting on April 25 when summer activities would be discussed. He also drew attention to the letter from Tambi Shaw regarding a survey taken by students at Edmonds High School. He asked what was happening with Edrftd'nds High School closure. Councilmember Hall replied that the forecast is for closure in 1985. Councilmember Hall expressed her hope that all the council members would read the letters from Bill Blume, Allen Saab BMW and Budget Rent-a-car. She was contacted by Bob Campbell last week. The businessmen felt they had not put their best foot forward and were concerned:that they could not speak before the Council again. She suggested they write letters, which they have done. Meetin~ adjourned to executive: session at 10:15 p.m. LARRYS:NAHfEN' Mayor ' May 1, 1984 The second "Town Hall" meeting was called to order at 7:30 p.m. by !Vlayor Larry Naughten .in Daces Auditorium .. ·The meeting was co-soonsored by _the B~llinger Community Club. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jo-Anne Jaech Steve Dwyer ~ur..a Ha 11 '8i l l Kasper John Nordquist Lloyd Ostrom Brian Stewart ABSENT , Jack Wilson INTRODUCTION AND EXPLANATION OF MEETING FORMAT STAFF PRESENT Pat leMay, Personnel Director Jim Adams, City Engineer Jack Weinz, Fire Chief Dan Prinz, Actq. Police Chief Steve Simpson, Parks & Rec. Dir. Bobby Mills, Actg. Pub. Wks.· Supt. Art Housler, finance Director· Mary Lou Block, Planning Director Jim Jessel, Property Manaqer Jackie Parrett, City Clerk John Wallace, City Attorney Shirlie Witzel, Recorder Mayor Naughten welcomed everyone to the Town ,Hall meeting and explained the pur~ose and format of the meeting. He then introduced the members of the Council ,and City Staff members. He thanked Carol Chapman, President of the Bc;illinger Community Club, and the members of the club for their help in advertising the meeting.