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HomeMy WebLinkAbout19840925 City Council MinutesI I I I I * September 25, 1984 -Work Meeting The regular meeting of the Edmonds City Council was called to order at 7:00 p.m., by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jo-Anne Jaech Steve Dwyer Laura Hall Bill Kasper John Nordquist Lloyd Ostrom Jack Wilson Suzanne Adams, Student Representative STAFF PRESENT Art Housler, Admin. Svcs. Director Ron Schirman, Asst. Fire Chief Mary Lou Block, Planning Director Steve Simpson, Parks & Rec. Director Bobby Mills, Actg. Pub. Wks. Supt. Jim Adams, City Engineer Elaine Werner, Actg. City Clerk Dale Schroeder, Engineering Coordinator Scott Snyder, City Attorney Alice·Bro~n~ Recorder Mayor Naughten asked Councilmember Jaech to introduce the new Student Representative, and the introduction was prefaced with an explanation of the manner in which the student is chosen. Ms. Adams is a senior at Edmonds High School and was welcomed by the Council. Councilmember Jaech read Resolution 602 recognizinq former Student Representative Steve Dahl, who is a student at Meadowdale High School, and served from June to September 1984. A framed copy of the resolution was presented to Mr. Dahl. The Council thanked him for his efforts. Mayor Naughten introduced Alice Brown, who was substituting for the regular Recorder for this September 25, 1984 Work Meeting. CONSENT AGENDA COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Authorize Mayor to sign Woodway Fire Service Contract. (C) Final acceptance of work by Hawk Construction Co., Inc., for the Meadowdale Clubhouse and site improvements project.and setting a 30-day retainage period. (D) Report on bids opened September 19, 1984 and award of contract for construction of Seat Vista Place LID 212 ($59,788). (E) Adoption of Ordinance 2461 adopting new SEPA rules, policies and procedures. It was noted that the minutes of the September 19, 1984 meeting would be approved at the October 2, 1984 meeting, since due to their lenght the minutes were unavailable for this Work Meeting. REPORT FROM HEARING EXAMINER An annual report was given by the Hearing Examiner, James Driscoll, who said that in comparison to his 1983 report in which he heard 34 cases, to date from January 1, 1984 he has held 73 hearings. These hearing requests range from requests for variances, conditional use permits, plat vacations, etc., and to his knowledge there were 5 administrative appeals. While many issues were contested where neighborhoods were against recommendations of the staff, many issues w~re cut and dried and no controversy was involved. Mr. Driscoll asked that a study b~;made by the staff to overcome the areas which were problematic, such as the definitions of 11 buildi'ng 11 and "structure"; the conflict- ing portions of the Community Development Code as it applies to signs and the criteria (such as the portion stating the applicant must know that the granting of the variance will not r~sult in a more profitable use of the property}; and the issue of Conditional Use Permits on "accessory dwell ings 11 • An additional consideration which Mr. Driscoll requested was that the Council and staff address the appeal fee, and he felt he should be excluded from any determination of that fee. Mr. Driscoll stated that after talking to Ms. Block, it should also be noted that the budget for the Hearing Examiner has been exceeded over last year's budget, and in considering this aspect that there will be an additional amount required for secretarial help in the future. He feels that the system is working well, he has the total cooperation of the Planning Department, and compli- mented the Planning staff on their efforts. The citizens are gradually becoming aware of this method of handling issues and seem to appreciate the right to be heard. Councilmember Ostrom com- plimented Mr. Driscoll on the effective way he was conducting his office. Councilmember Kasper asked whether the capacity load was too much, to which Mr. Driscoll replied that it is not too much. Councilmember Kasper questioned whether there should be improved criteria for appeals, especially as it pertains to fees,, and Mr. Driscoll referred to the Rules of Procedure which were adopted by 1!he Edm°')ds C.i·ty. Co~mci Y; stating that one particular criteria adopted was the burden of proof which'.;app·~fes ·a's .. a Stt·cinaard for all appeals--the appellant has the right to appeal if unhappy with the decision, but has the burden of proving that the decision was an incorrect one. DECISION ON FINAL PROJECT FOR HUD BLOCK GRANT APPLICATION Planning Director Block presented the list of five Block Grant applications and their attendant cost estimates, emphasizing that the deadline for submission is 5:00 p.m., Monday, October 1, 1984, and therefore a Council recommendation on the priority of these five items needs to be * See October 2, 1984 Minutes 1482. September 25, 1984 -continued made at this meeting. Ms. Block believed that the Handicap Access to Pa~ks items should be lumped together as one item ($154,DOO). Councilmember Nordquist asked for clarification of the total figure on Item l, and Ms. Block stated that Edmonds' participation would be $300,000, and that Lynnwood was submitting the application on that item. Councilmember Nor~quist questioned why Item l was the most significant, and Ms. Block stated that that had been the Council's preference when polled at a prior meeting .. Councilmember Jaech interposed an idea addressed in correspondence from Ms. Patricia Mayo, Edmonds, concerning facilitating lawn bowling in one of these improvement~ which are under consideration. Parks a~d~Recreaction Director Steve Simpson stated this could be a consideration, but that it needs to be discussed further and could not be considered as part· of this package. He agreed that a priority list does need to be established. Councilmember Wilson asked if funds can be transferred from one site to another, and Ms. Bleak stated jt could go be- fore the Grant Technical and Policy Board·for consideration. There was discussion by Councilmembers Jaech and Nordquist on the downtown rehabilitation proposal and the Brackett's Landinq portion of the grant reqeusts. After discussion, it was felt that the jetty and trail access portions should probably not be considered as part of the package at this·time as it relates to Brackett's Landing, but the restroom needs should certainly be included; regarding the downtown rehabilitation it would possibly be lowest in priority. Mr. Simpson stated that IAC fund, if ultimately available, might be a partial match for the upgrading of the jetty. COUNC1LMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL~ THAT THE APPLICATIONS FOR HOUSING AND URBAN DEVELOPMENT FUNDING OF THE FOLLOWING PROJECTS BE APPROVED AND PRESENTED IN THE PRIORITY · ORDER IN WHICH THEY ARE SUBMITTED, TO WIT: l. Meadowdlae Playfields (Lynnwood to submit this application, but Edmonds i requested to support it as a top priority, together with. Snohomish County). 2. Handicap Access to the following parks: a. City Park -restrooms, parking, trails. b. Yost Park -pool access. c. Sierra Park -parking, restrooms, trail. d. Brackett's Landing -restrooms, jetty and trail access. 3. Boys'/Girls' Club Building Remodel for Handicap Access, Sports Court, and Youth Baseball Field. 4 .. Funds to supplemtn LID costs for Street/Sidewalk improvements in College Place area. 5. Downtown rehabilitation grants. COUNCILMEMBER KASPER MOVED, SECONDED BY co0NCILMEMBER HALL, TO AMEND.THE M01ION AS IT PERTAINS TO ITEM 2d TO READ "BRACKETT'S LAND -RESTROOMS", ELIMINATING THE WORDS "JETTY AND TRAIL ACCESS", AS THAT WAS PREMATURE. AMENDMENT TO MOTION CARRIED. MAIN MOTION AS AMENDED CARRIED. The Council wished to make it clear that accessibiJity of restrooms at Brackett's Landing is important, as it is not a seasonally used facility, but a year-round usage place. PROPOSED RESOLUTION 603 STATING INTENT TO WITHDRAW FROM CONTRACT PROVIDING FOR SNOHOMISH COUNTY DEPARTMENT OF EMERGENCY SERVICES AND THE EMERGENCY MANAGEMENT COUNCIL Assistant Fire Chief Ron Schirman stated this resolution needs to be passed before October 1, 1984, o~ there would be a forfeiture of $8,000 by the·City. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, FOR PASSAGE OF THE RESOLUTION PROVIDING NOTIFICATION OF THE SNOHOMISH COUNTY DEPARTMENT OF-EMERGENCY SERVICES OF THE CITY OF EDMONDS' EXERCISE OF ITS RIGHT UNDER AN AGREEMENT WITH SUCH AGENCY TO WITHDRAW FROM PARTICIPATION IN ITS ACTIVITIES AND.DIRECTING THE CITY CLERK TO GIVE NOTICE OF SUCH INTENTION BY SEPTEMBER 30, 19~4. Councilmember Nordquist asked if there would be formation of a group, and Asst. Chief Schirman responded there would be another meetinq next week, and a new plan would be detailed in the near future~ He stated also that Karen McGruder was hired on a six-month Personal Services Contract. under the Interlocal Agreement of June 19th, and is presently working on mutual aid agreements with the Nohomish County agency and the King County Department of Emergency Services. MOTION CARRIED. AUTHORIZE FUNDING FOR REROOFING SENIOR CENTER Acting Public Works Superintendent Bobby·Mills requested that the funding be granted in order to call for bids. Councilmember Jaech stated that since there-had been nothing but problems with roofs in the City in recent years, she has been assured that all possible information will be acquired as to the credibility, workmanship, et_c., of the _bidder before the Council will approve the work. In the long run, this should save money. The Council was told that Jim Adams, City Engineer, will ask for a 10-year guarantee on the roof and will accept the work on behalf of the Council. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCilMEMBER·WILSON, TO AUTHORIZE THE CITY STAFF TO GO OUT TO BID ON SERVICES FOR REROOFING THE SENIOR CENTBR. MOTION CARRIED. At 8:15 there was a 15-minute recess, and the meeting reconvened at 8:30 p.m. FINANCE. COMMITTEE MEETING City Engineer Jim Adams introduced Engineering Coordinator Dale Schroeder, who presented an overview of the 1984 and 1985 projects: State/Federal Aid Urban System Fund (110), Street Arterial Fund (112), I I I I I I I I I I September 25, 1984 -continued and Underground Wiring Fund (115). The Council had questions as to whether we had overspent our allocation, and Mr. Adams replied that as far as he knew, we had not overspent. The Council thanked Mr. Schroeder for his clear presentation. These items will be discussed at a later meeting. Administrative Services Director Art Housler discussed Federal Revenue Sharing Fund (199) and Water and Sewer Construction Fund (412). He stated that there are restrictions on these funds, and asked City Attorney Snyder to speak on this item. Mr. Snyder stated that commingling the funds would impose a .wide variety of regulations and restrictions, especially where accessi- bility to handicapped individuals are concerned. He would not recommend that the funds be mixed, unless the City was ready to deal with the regulations and extra expense which would be imposed down the road. With reference to Water and Sewer Construction Fund (412), Mr. Adams stated that the costs will be available on the total project in two or three weeks, and the bid opening will take place in mid-October. Specifications for the 80th Avenue Drainage should be ready soon for authorization to go out to bid. Other projects under consideration are the Talbot Road problem (219th & 2220 off of 76th), the Meadowdale Road problem (76th culvert); plans and spcifications on Union Oil are ready, and we are negotiating for easements, but have no dedication of the pipe nor an easement from the Port as yet. There was discussion on secondary treatment, and Mr. Adams stated it should be put in the 411 fund, and Councilmember Jaech asked that someone include an amount for next year. Furthet discussion of the Water Sewer operation Fund is schedLlled for November 27, 1984. Mr. Adams presented projects for 1985 to be l) upgrade sewer meter stations; 2) upgrade sewer, 216th and 72nd; 3) North Meadowdale drainage improvement; 4) Second Avenue jobs --drainage, Main and Casper; 5) 19lst Street drainage; 6) Water Comp Plan; 7) Water basin study --need to look at storm basins; 8) miscellaneous water and sewer; 9) secondar treatment. DISCUSSION OF FUNDING CORNER PARKS FRbM PARK ACQUISITION AND IMPROVEMENT FUND (125)($34,000) Mr. Simpson discussed the 125 Parks In Lieu Fund of which $34,000 had been allocated by the Council for spending on corner parks,' stating that there was a problem in spending 125 money for corner parks. City Attorney Snyder recommended that the action taken on September 4, 1984 by the Council be reversed. Discussion followed on setting up a Beautification Fund, which could include such items as "corner parks". Councilmember Kasper felt the money should not be taken out of the Street Fun~. Mr. Simpson stated that the curbing could be taken from the 112 fund and the remainder from the Council contingency fund. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO OPEN A "BEAUTIFICATION FUND", TRANSFERRING $15,000 INTO THAT FUND FROM THE COUNCIL CONTINGENCY FUND, WITH $14,000 TO GO TO THE CORNER PARKS FUNDING (IRRIGATION SYSTEM). MOTION CARRIED. Since the September 4, 1984 approval for this to be taken from.the 125 Fund still stood, COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, THAT THE PREVIOUS MOTION OF SEPTEMBER 4, 1984 BE RESCINDED; AND THAT $20,000 FOR THE NECESSARY CURBING COME FROM THE 112 FUND, AND $14,000 COME FROM THE STREET BEAUTIFICATION FUND. MOTION CARRIED. MAYOR Mayor Naughten recommended that the Council confirm the appointment of Mr. Peter Hahn as the Community Services Director. IT WAS MOVED AND SECONDED TO CONFIRM MR. PETER HAHN AS THE COMMUNITY SERVICES DIRECTOR. MOTION CARRIED. Mayor Naughten reviewed the fact with the Council that Mayor Hrdlicka, Lynnwood, would represent the Cities of Edmonds, Lynnwood and Mountlake Terrace on the Snohomish County Community Development Block Grant Policy Committee for 1985. Mayor Naughten asked if there were any objections to the granting of a liquor license to Deli- Masters Delicatessen Co., Harbor Square. The Council had no objections. With reference to the Citizens' Committee for the Review of Utility Wires on Walnut Street, Mayor Naughten proposed that a committee be established with membership of nine persons, to be broken down perhaps with l representative from the PUD, l form General Telephone Company, l from Chambers Cable TV, l from the Edmonds Planning Department, l from the Edmonds Engineering Department and 4 from the citizenry. He had asked in his memorandum of September 21, 1984 for suggestion~ of names fro~ the general population to be submitted by the Council to him, and asked that suggested names be turned in at this Work Meeting. There was discussion as to whether City Attorney Snyder could act as the temporary charirman at the first convened meeting, at least until the committee gets under way. , Mayor Naughten announced that Fall Cleanup would run from October 15 to October 19, 1984. Thie program costs the City approximately $8,000 and 120 tons of refuse was collected last year. COUNCIL Councilmember Nordquist said he felt that the Ballinger access matter to be discussed on October 9, 1984 should not be·closed to public input and he would like to see the issue resolved. The Council agreed that a public comment period would be allowed to open it up for public discussion, but it was not to be a public hearing and no decisions would be made. Councilmember Nordquist stated he would be in Washington, D.C. and would not be at the October 2, 1984 meeting. Councilmember Ostrom reported that the County will be holding hearings regarding zoning north of Edmonds and Lynnwood, and this would be looking at 7,200 square foot lots. Lynnwood has been involved in the hearings, and we should be aware and have this set up on an agenda in the near future. 483' 484 September 25, 1984 -continued Councilmember Jaech stated that she felt that the idea of lawn bowling was a nice idea and should · be looked into. Other cities have found that 11 wish 11 lists as designated by the general public have met with success, since it involves ways of raising money and volunteer labor toward common community objectives. Mr. Simpson stated that h~ is compiling a c~talog for a similar purpose, whereby citi- zens can deed land and other types of things as gifts to the City for Christmas, etc. Councilmember Wilson commented on the Minolta copiers, and the fact that .they were frequently not operating. Councilmember Jaech stated that the paper is apparently not the right weight, but the City still has a great deal of paper left. · Councilmember Wilson reviewed the Disability Board meeting which took place on Thursday, and stated that no longer would the long periods of sick leave automatically be paid by the City; that after 60 days a decision must be made. He stated that no longer would the City be paying the medical bills for people who did not seek treatment under the Washifigton Physician's Services doctors. The City was not only paying their premiums for the WPS, but'if they.chose not to be treated by a WPS physician, we still paid for their treatment elsewhere. Councilmember Hall stated that the 11 ROZ 11 :.sign needs to. be -repainted. She also reported that she witnessed at one of the train crossings in Edmonds that the barriers stayed up when a train was passirig through, and we cannot let that happen ever. Acting Public Works Superintendent Bobby Mills was instructed by the Mayor and Council to contact Burlington Northern. Student Representative Adams thanked the City Council for its hospitality to her and said she will look forward to other meetings. Since there was no further business to come before the Council, meetinq was adjourned at 9:55 p.m. h-$·?1:~ LARRY S. NAUGHTEN, Mayor October 2, 1984 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jo-Anne Jaech Steve Dwyer Laura Hall Bill Kasper Lloyd Ostrom Jack Wilson Suzanne Adams, Student Rep. ABSENT · John Nordquist STAFF PRESENT Stev~ Simpson, Parks & Rec. Director Jim Roberts, Engineering Inspector Pat LeMay, Personnel Director Dan Prinz, Police Chief Mary Lou Block, Planning Director Art Housler, Admin. Svcs. Director Jim Jessel, Property Manager Jackie Parrett, City Clerk Jack Weinz, Fire Chief Scott Snyder, City Attorney Shirlie Witzel, Recorder Mayor Naughten said Councilmember Nordquist would not be present since he was out of town on Community Transit business. CONSENT AGENDA Items ( B), ( H) and (I) were removed from the consent agenda. COUNC I LMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the consent agenda included the following: (A) Roll call. (C) Authorization to replace 1979 Kawasaki police motorcycle. (D) Authorization to solicit bids for construction of 1984 Walkway Program. (E) Final acceptance of work by Seattle Services Company and setting a 30-day retainage period. (F) Passage of Resolution 604 commending Tony Agtarap. (G) Authorize Mayor to sign 1984/85 Police Support and Public Works Labor Agreements. (J) Acceptance of quit claim deed from Dorothy J. Henkel. (K) Acknowledgement of receipt of claim for damages from Mary Lou Carlo ($327.71). APPROVAL OF MINUTES OF SEPTEMBER.25, 1984 [Item (B) on Consent Agenda] Councilmember Hall asked that page 4, paragraph 3 be corrected to indicate that the motion was made by Councilmember Hall and seconded by Councilmember Kasper. Councilmember Kasper then asked that the minutes be corrected to show that Item (B), Authorize Mayor to sign Woodway Fire Service Con- tract, was removed from the Consent Agenda. He had removed the item because he opposed an outside I I I I I