Interlocal Agreement for Olympic View Water & Sewer District 2015 Water Main Replacement ProjectIn.
CONTRACT ROUTING FORM
Z l Originator: Rob English Routed by
O Department/Division: Engineering - Public Works Date:
H
IL
Name of Consultant/Contractor: Olympic View Water & Sewer District
vvi CONTRACT TITLE:
0 2015 Water Main Replacement Project
Type of Contract: (GR) Grants Fv/1 (1) Intergovernmental Agreement
I-- (S) Purchase of Services (VV) Public Works
Z
W
Z
Bid/RFP Number:
O
V Effective Date: Completion Date:
0 Has the original City contract boilerplate language been modified? 0Yes Qi No
If yes, specify which sections have been modified:
pDescription
C) of Services:
Total Amount of Contract: `
Budget # , 421.000.74.594.34441.00 Amount:
N + I
Budget # Amount:
G �
QBudget # Amount:
U
ZAre there sufficient funds in the current budget to cover this contract? Yes
Z Remarks:
Authorization Level: Council
W
1. Project Manager
2. Risk Management/Budget
Z 3. City Attorney
C0 a 4. Consultant/Contractor
07 ❑ 5. Other
14
Q 6. City Council Approval
Date (if applicable)
❑✓ 7. Mayor
8. City Clerk
(City Clerk Use Only)
Megan Luttrell
03/22/2016
(L) Lease
(D) Other
03/15/2016
INTERLOCAL AGREEMENT
CITY OF EDMONDS AND OLYMPIC VIEW WATER AND SEWER DISTRICT
2015 WATER MAIN REPLACEMENT PROJECT
THIS INTERLOCAL AGREEMENT ("Agreement") is entered into by and between the City of
Edmonds, Washington (the "City") and Olympic View Water and Sewer District (the "District")
(collectively, the "Parties") as of the date entered below.
WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or units of local
government of the State of Washington to cooperate on a basis of mutual advantage to provide for
services and facilities;
WHEREAS, the District is currently constructing a capital improvement project known as the 2015 Water
Main Replacement Project (the "Project");
WHEREAS, the District plans to replace in present alignment or by parallel construction (hereafter
"replacement") certain water utilities within the limits of the Project;
WHEREAS, the District (or District's Contractor?) secured City Permit No. ENG20150453 (the
"Permit") to work within City's 102"d Ave W street right of way;
WHEREAS, the Project will replace the District's existing water maul and appurtenances in 102°d Ave
W;
WHEREAS, the Project will require a half width pavement overlay on 102"d Ave W from 238`s St. SW
south to the end of the street;
WHEREAS, the City desires to expand District's half -width pavement overlay to a full width pavement
grind and overlay of 102°d Ave W within the limits of Project;
WHEREAS, a full width pavement grind and overlay of 102°d Ave W will provide a more durable
pavement section;
WHEREAS, adding the full width pavement grind and overlay work to District's Project will minimize
the disruption to residents on 102"d Ave W;
WHEREAS, the Parties agree to share the cost of the pavement grind and overlay on 102°d Ave W and
establish a formal arrangement under which the City will pay the District in exchange for the District
incorporating the City's pavement overlay work into the Project;
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective
rights, obligations, costs and liabilities regarding this undertaking;
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve the City's
entry into this Agreement;
WHEREAS, the Board of Commissioners of the District has taken appropriate action to approve the
District's entry into this Agreement;
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NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, the City
and the District agree as follows:
TERMS
Section_1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which the
City will pay the District to incorporate the overlay work into the Project and to construct said work in
conjunction with the District's construction of the Project. The terms, conditions and covenants of this
Agreement shall accordingly be interpreted to advance this purpose. This Agreement further seeks to
allocate and define the Parties' respective rights, obligations, costs and liabilities concerning the
establishment, operation and maintenance of this undertaking.
Section 2. Term. This Agreement shall be effective upon its execution by the Parties hereto. Unless
terminated in accordance with Section 3, this Agreement shall remain effective until the sooner of the
following events: (a) the City's written acceptance of and payment for the District overlay work provided
to the City pursuant to this Agreement, or (b) December 31, 2016, when it shall expire automatically. The
Parties may at their option renew this Agreement for a mutually agreed upon term by a writing signed by
both Parties.
Section 3. Termination. Either Party may terminate this Agreement with or without cause by providing
the other Party with thirty (30) days' written notice of its intent to terminate. Termination or expiration
shall not alter the City's payment obligations under Section 6 for services already rendered, as well as for
the normal and reasonable costs incurred by the contractor in terminating and closing out the City's
portion of the work, and shall not alter the Parties' respective obligations under Section 10 of this
Agreement.
Section 4.Obligations of the City. The City agrees to:
A. Reimburse the District for all actual costs related to the pavement overlay in accordance with
the terms of Section 6 of this agreement.
B. The City shall reimburse the District for the City's prorated share of the District's actual
consultant cost for construction engineering, inspection, and management of the pavement
grind and overlay work. The City share shall be 50% of District's actual consultant costs for
construction engineering and management, not to exceed $1,500.00 without prior approval by
City, which approval shall not be unreasonably withheld.
C. Respond promptly to information requests submitted by the District or its agents regarding the
pavement grind and overlay work.
D. Provide written acceptance of the work to the District upon satisfactory completion of the
pavement grind and overlay work.
Section 5. ObIi ations of the District. The District agrees to:
A. Incorporate the full width pavement grind and overlay work into project documents by change
order.
B. Submit to the City written invoices for payment in accordance with Section 6. Include copies
of invoices or other documentation from consultants and/or contractors clearly indicating the
City's portion of the invoices.
C. Provide City personnel reasonable access to the Project's construction area for purposes of
inspecting and monitoring the progress of the work.
D. Respond promptly to information requests submitted by the City or its agents regarding the
Project.
Section 6. Payment Schedule. The Parties agree to the following billing and payment schedule:
A. For construction contract costs and for construction engineering and management costs
incurred by the District for City's pavement grind and overlay work, the District shall within
thirty (30) days submit an invoice to the City for the City's share of said expenses for the
pavement grind and overlay. Said invoice shall contain a reasonably detailed explanation of
the methodology utilized by the District in determining the City's share of each expense. To
the extent reasonably possible, the District shall document and tabulate separately the actual
quantities of work installed to clearly identify the City's cost for the pavement grind and
overlay work.
B. Within thirty (3 0) days of receiving any invoice pursuant to subsection 6.A, the City shall
tender payment to the District in the form of a check, money order or other certified funds for
the invoiced amount for work approved by the City, which approval shall not be unreasonably
withheld.
C. In the event that the Parties disagree regarding the City's share of any expense incurred by the
District regarding the Project, the Parties may agree to submit the question for resolution by a
mediator or arbitrator acceptable to both Parties.
Section 7.Ownership and Disposition of Property. The pavement grind and overlay work done pursuant
to this Agreement shall become and remain the exclusive property of the City upon completion. All other
work constructed under the Project shall become and remain the exclusive property of the District upon
completion.
Section 8. Administration. No Separate Entity Created. The General Manager for the District shall serve
as the administrator of this Agreement. No separate legal entity is formed by this Agreement.
Section 9. ReIease Indemnification and Hold Harmless A i=ment. Each Party to this Agreement shall be
responsible for its own negligent and/or wrongful acts or omissions, and those of its own agents,
employees, representatives, contractors or subcontractors, to the fullest extent required by the laws of the
State of Washington. Each Party agrees to protect, indemnify and save the other Party harmless from and
against any and all such liability for injury or damage to the other Party or the other Party's property, and
also from and against all claims, demands and causes of action of every kind and character arising directly
or indirectly, or in any way incident to, in connection with, or arising out of work performed under the
terms hereof, caused by its own fault or that of its agents, employees, representatives, contractors or
subcontractors.
The District specifically promises to indemnify the City against claims or suits brought under Title 51
RCW by its own employees, contractors or subcontractors, and waives any, immunity that the District
may have under that title with respect to, but only to, the limited extent necessary to indemnify the City.
Section 10. Governing Law and Venue. This Agreement shall be governed by the laws of the State of
Washington. Any action arising out of this Agreement shall be brought in Snohomish County Superior
Court.
Section 11. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall
be construed to create an employment relationship between the City and any employee, agent,
representative or contractor of the District, or between the District and any employee, agent,
representative or contractor of the City.
Section 12. No Third ParLy Rights. This Agreement is intended for the sole and exclusive benefit of the
Parties hereto and no third party rights are created by this Agreement.
Section 13. Notices. Notices to the District shall be sent to the following address:
Olympic View Water and Sewer District
General Manager
8128 228`b St SW
Edmonds, WA 98026
Notices to the City shall be sent to the following address:
City of Edmonds
City Engineer
121 Fifth Avenue N
Edmonds, WA 98020
Section 14. Duty to rile Agreement with County Auditor. The District shall, after this Agreement is
executed by both Parties, file this Agreement with the Snohomish County Auditor.
Section 15. In ram.. This document constitutes the entire embodiment of the Agreement between the
Parties and, unless modified in writing by an amendment to this Interlocal Agreement signed by the
Parties hereto, shall be implemented as described above.
Section 16. Non -Waiver. Waiver by any Party'of any of the provisions contained within this Agreement,
including but not limited to any performance deadline, shall not be construed as a waiver of any other
provision.
CITY DMONDS OYMPIC VIEW WATER & SEWER DISTJ C'T '
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By: _ /�f3l,:���
D VID O. ,AREING Date )hu E. Elsasser Da
Mayor resident, Board of Commissioners
Approv s to form only:
- C"
City of Edmonds Date
Office of the City Attorney