Interlocal Agreement for Emergency Management ServicesZ Originator:
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Department/Division:
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Name of Consultant/Contractor:
u) CONTRACT TITLE:
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No.
CONTRACT ROUTING FORM
(City Clerk Use Only)
Chief of Police Al Compaan Routed by: Marlene Eager
Police Department Date: 10/21/2015
Interlocal Agreement for Emergency Management Services
Type of Contract: (GR) Grants (1) Intergovernmental Agreement (L) Lease Agreement
Z (S) Purchase of Services (W) Public Works (0) Other
Z
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Z Bid/RFP Number:
UEffective Date: Completion Date:
H �
0NoHas the original City contract boilerplate language been modified? OYes
I.- If yes, specify which sections have been modified:
pDescription ILA with Snohomish County Department of Emergency Management for services commensurate with that
U of Services:
mandated by Revised Cade of Washington Chapter 38.52 on the provision of relevant comprehensive
emergency plans and programs.
Total Amount of Contract:
Budget # Amount:
J
H Budget # Amount:
w
0
QBudget # Amount:
i a I Are there sufficient funds in the current budget to cover this contract? � Yes O No
Z Remarks: y g p
u_ . Buiklt into the Mayor's draft budget for 2016, Non -Departmental. Cost for 2016 is $46,633.00
i
Authorization Level: Council
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1. Project Manager
f— 2. Risk Management/Budget
Z ✓ 3. City Attorney
0 4. Consultant/Contractor
us 5. Other
❑✓ 6. City Council Approval
Dae (if applicable)
❑✓ 7. Mayor
8. City Clerk
10/20/2015
YoX4,07 6-
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INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES
THIS INTERLOCAL AGREEMENT FOR EMRGENCY MANAGEMENT
SERVICES (the "Agreement') is made and entered into this zlay of _. 20,��
by and between SNOHOMISH COUNTY, a political subdivision of the State of washington (the
"'County"), and the CITY OF ehAAoQM a municipal corporation of the State of
Washington (the "City;') (individually ;`Party", and collectively `:Parties") pursuant to the
Interlocal Cooperation Act, Chapter 39.34 RCW.
RECITALS
A. The County has established the Snohomish County Department of Emergency
Management (hereinafter "SCDEM") as an emergency management agency within County
government pursuant to Chapter 2.36 SCC.
D. The County, acting through SCDEM, operates as a local organization for
emergency management in accordance with relevant comprehensive emergency management
plans and programs pursuant to Chapter 38.52 RCW.
C. The City previously contracted for coordinated emergency management services
through the Emergency Services Coordinating Agency.
D. The City now desires to contract with the County for emergency management
services, and the County is agreeable to providing the City with emergency management services
subject to the terms and conditions detailed below.
E. The coordinated emergency management services that SCDEM provides
augment, but do not supplant, the City's responsibilities and obligations under Chapter 38.52
RCW. SCDEM and the City agree that over the course of this Agreement, the Parties will
explore the possibility of SCDEM assuming all emergency management services for the City in
fixture agreements.
F. The County and City believe that it is in the public interest to provide and
coordinate emergency management services as provided herein.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The
purpose; and intent of this Agreement is to provide an economical mechanism for administration
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES
I ,,f 7
lut 01 &-Aleto-
"P�q G /-'
and coordination of County and City emergency management programs, generally to protect the
public peace, health, and safety and to preserve the lives and property of the people of the
County and City.
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by both
Parties and either filed with the County Auditor or posted on the County's Interlocal Agreements
websitc. This Agreement shall remain in effect through midnight December 31, 2018, unless
earlier tenninated pursuant to the provisions of Section 12 below, and the term of this Agreement
may be extended or renewed for up to one (1) additional two (2) year term, upon City providing
County written notice on or before June 15, 201S. County shall in writing approve or reject the
extension or renewal within thirty (30) days of receiving notice of intent to extend or renew;
PROVIDED FURTHER, that each Party's obligations after December 31, 2015, are contingent
upon local legislative appropriation of necessary funds for this specific purpose in accordance
with applicable law. In the event that funds are not appropriated for this Agreement, then this
Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party
shall notify the other Party in writing of any non -allocation of funds at the earliest possible date.
3. Administrators.
Each Party to this Agreement shall designate an individual (an "Administrator"), who
maybe designated by title or position., to oversee and administer such Party's participation in this
Agreement. The Parties' initial Administrators shall be the following individuals:
Count 's Initial Administrator:
John Pennington, Director
Snohomish County Department of
Emergency Management
720 80`t' Street SW, Building A
Everett, Washington 98203
City's Initial Administrator:
Chief Al Compaan
City of Edmonds
12.1 5'h Ave. N.
Edmonds WA 98020
Either Party may change its Administrator at any time by delivering written notice of
such Party's new Administrator to the other Party.
4. Emer Tenc • Management Services.
The County shall provide emergency management services, as described herein, to the
City during the term of this Agreement in accordance with Chapter 38.52 RCW (the "Services").
The County will endeavor to provide the Services as described in its comprehensive emergency
management plan and: (1) During the period from the Effective Date to midnight December 31.
2015, those Services as further described in Schedule Al, and (2) During the period from
midnight December 31, 2015, to midnight December 31, 2018, those Services as further
described in Schedule A2; PROVIDED, HOWEVER, that such Services shall be provided
without warranty of any kind, including but not limited to the sufficiency or adequacy of the
INTERLOCAL AGRFFMENT FOR
EMERGENCY MANAGEMENTSERVICES 2 of 7
actions of the Parties in response to an emergency or disaster or for support of search and rescue
operations with regard to any person or property in distress. The City shall remain responsible
the provision of all those services identified in Schedule B, attached hereto, as well as any other
services the City is otherwise required by law to perform.
5. Advisory Board.
The City shall be entitled during the tenn of this Agreement to representation on the
SCDEM Advisory Board established by SCC 2.36.100. The duties of the Advisory Board are set
forth in SCC 2.36.130, a copy of which is attached hereto and incorporated herein as Schedule C,
as it now exists or is hereafter amended.
6. Independent Contractor.
The County will perform all Services under this Agreement as an independent contractor
and not as an agent, employee, or servant of the City. The County shall be solely responsible for
control, supervision, direction and discipline of its personnel, who shall be employees and agents
of the County and not the City. The County has the express right to direct and control the
County's activities in providing the Services in accordance with the specifications set out in this
Agreement. The City shall Only have the right to ensure performance.
7. Compensation.
7.1 Aruival Service Charge. Beginning January 1, 2016, the City shall pay an Annual
Service Charge to the County calculated at a rate of $1.15 per capita based on the City's
population number from the Office of Financial Management (OFM) April 1, 2015 estimate for
Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State
of kY ashington, as set forth in Schedule C. The Annual Service Charge includes the services
described in this Agreement's Schedules, and reasonable operation and maintenance costs for
which there will be no separate billing. The County shall invoice the City or its designee for the
Annual Service Charge for all services performed by the County. The City shall be responsible
for complete and timely payment of all amounts invoiced regardless of whether the City opts to
participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that
is mutually convenient to the Parties. Payment of the Aruival Service Charge is due and payable
in quarterly installments on January 31, April 30, July 31. and October 31,
7.2 Adjustments to Annual Service Charge, The Annual Service Charge shall be
adjusted on January I of the subsequent years as follows: (1) the new year's per capita rate shall
be the previous year's per capita rate adjusted by the amount of the change in the Bureau of
Labor Statistics Consumer Price Index - Urban Wage Earner (CPI-W) for the Seattle -Tacoma -
Bremerton area for the period from April to April; and (2) the City's population number from the
Office of Financial Management (OFM) based on the April 1 population estimate for Population
of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of
Washington. By July 10 of each year, the County shall issue a revision to Schedule D to reflect
the City's population number from the Office of Financial Management (OFM) April 1 estimate
INTERL,OCAI, AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES 3 of 7
for Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues
State of'Washington and the resulting Annual Service Charge for the subsequent year.
7.3 l rner enc M.ana argent Performance Grant. The City agrees that by entering
into this Agreement, effective January 1, 20t6, it will forgo applying for future Emergency
Management Performance Grant (.EMPG) monies. The City further agrees that to the extent it
receives future EMPG monies after January 1, 2016; such funds will be transferred by the City to
SCDEM within thirty (30) days of receipt.
8. Hold Harudess and Indemnification.
Except in those situations where the Parties have statutory or common law immunity for
their actions and/or inactions and to the extent permitted by state law, and for the limited
purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and
indemnify the other Party, its officers, elected officials, agents and employees, while acting
within the scope of their employment as such, from and against any and all claims (including
demands, suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature
whatsoever including attorney's fees) arising out of or in any way resulting from such Party's
own negligent acts, errors, or omissions or willful misconduct related to such Party's
participation and obligations under this Agreement. Each Party agrees that its obligations under
this subsection extend to any claim, demand, and/or cause of action brought by or on behalf of
any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby
waives, with respect to the other Party only, any immunity that would otherwise be available
against such claims under the industrial insurance act provisions of Title 51 RCW.
9. Privilel4es and Immunities.
Whenever the employees of the County or the City are rendering outside aid pursuant to
the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall have the
same powers, duties, privileges, and immunities as if they were performing their duties in the
County or the City in which they are normally employed. Nothing in this Agreement shall affect
any other power, duty, right, privilege, or immunity afforded the County or the City in Chapter
3 8.5 2 RCW.
10. Liability, Related to City Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or responsibility for or
in any way release the City from any liability or responsibility which arises in whole or in part
from the existence or effect of City ordinances, policies, rules or regulations. If any cause, claim,
suit, action or administrative proceeding is commenced in which the enforceability and/or
validity of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the
same at its sole expense and, if judgment is entered or damages are awarded against the City, the
County, or both, the City shall satisfy the same, including all chargeable costs and reasonable
attorney's fees.
11, Compliance with Laws.
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES 4 of
In the performance of its obligations under this Agreement, each Party shall comply with
all applicable federal, state, and local laws, rules and regulations.
12. Early '1'erniinatiou.
Either Party may terminate this Agreement, with or without cause, upon written notice to
the other Party by no later than June 15 of the year of termination. Termination pursuant to this
Section will become effective on December 31 of the calendar year in which the termination
notice is given.
13. Notices.
All notices required to be given by any Party to the other Party under this Agreement
shall be in writing and shall be delivered either in person, by United States mail, or by electronic
mail (email) to the applicable Administrator or the Administrator's desigmee. Notice delivered in
person shall be deemed given when accepted by the recipient. Notice by United States mail shall
be deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of
this Agreement. Notice delivered by email shall be deemed given as of the date and time
received by the recipient.
14. Performance.
'Time is of the essence of the Agreement in each and all of the provisions and scope of
services in which performance is a factor.
15. Entire Agreement; Amendment.
This Agreement constitutes the entire agreement between the Parties regarding the
subject matter hereof, and supersedes any and all prior oral or written agreements between the
Parties regarding the subject matter contained herein. This Agreement may not be modified or
amended in any manner except by a written document executed with the same formalities as
required for this Agreement and signed by the Party against whom such modification is sought to
be enforced.
16. Conflicts between Attachments and Text.
Should any conflicts exist between any attached exhibit or schedule and the text or main
body of this Agreement, the text or main body of this Agreement shall prevail.
17. Governing La`ti• and Venue..
This Agreement shall be governed by and enforced in accordance. with the laws of the
State of Washington. The venue of any action arising out of this Agreement shall be in the
Superior Court of the State of Washington, in and for Snohomish County. In the event that a
fNTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES 5 of 7
lawsuit is instituted to enforce any provision of this Agreement, the prevailing Party shall be
entitled to recover all costs of such a lawsuit, including reasonable attorney's fees.
18. Interpretation.
This Agreement and each of the terms and provisions of it are deemed to have been
explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all
cases, be construed according to its fair meaning and not strictly for or against either of the
Parties hereto. The captions and headings in this Agreement are used only for convenience and
are not intended to affect the interpretation of the provisions of this Agreement. This Agreement
shall be construed so that wherever applicable the use of the singular number shall include the
plural number, and vice versa, and the use of any gender shall be applicable to all genders.
19. Severa>bility.
If any provision of this Agreement or the application thereof to any person or
circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the
remainder of this Agreement and the application of that provision to other persons or
circumstances shall not be affected thereby, but shall instead continue in full force and effect, to
the extent permitted by law.
20. No Waiver.
Failure by either Party at any time to require performance by the other Party under this
Agreement or to claim a breach of any provision of this Agreement shall not be construed as
affecting any subsequent breach hereof or the right to require performance or affect the ability to
claim a breach with respect hereto.
21. No Assi�menf.
This Agreement shall not be assigned, either in whole or in part, by either Party without
the express written consent of the other Party, which may be granted or withheld in such Party's
sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall
be null and void and shall constitute a default under this Agreement.
22. Warranty of Authority.
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the Party for whom he or she purports to
sign this Agreement.
23. No Joint Venture.
Nothing contained in this Agreement shall be construed as creating any type or manner of
partnership, joint venture or other joint enterprise between the Parties.
INTERLOCAL. AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES 0 of?
24. NG Separate Entiq NecessaEy.
The Parties agree that no separate legal or administrative entities are necessary to carry
out this Agreement.
25. Q►vnership of Propert.
Except as expressly provided to the contrary in this Agreement, any real or personal
property used or acquired by either Party in connection with its performance under this
Agreement will remain the sole property of such Party, and the other Party shall have no interest
therein.
26. No Third Party Beneficiaries.
This Agreement and each and every provision hereof is for the sole benefit of the City
and the County. No other persons or Patties shall be deemed to have any rights in, under or to
this Agreement.
27. Execution in Counterparts.
This Agreement may be executed in two or more counterparts, each of which shall
constitute an original and all of which shall constitute one and the same agreement.
fNTERLOCAL AGREEMFNT FOR
EMERGENCY MANAGEMENT SERVICES 7 of 7
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
above written.
COUNTY:
Snohomish County, a political subdivision
of the State of Washington
CITY:
City of gMj0Rb5 , a Washington
inunicip c rpora n
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N e: S G{5G{ �1P� Nainc. DAV" 0- E RR LrN�
Title: Title: G O�
>wrovedq-as to insura ee Approved to Form:
'n m rc•tivn i s:
Risk Management - - City Attorney
Approve to Form:
2:'
Deputy Prosee ti Attorney
COUNCIL USE ONLY
Approved: "f
Docfile:
WrERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES 8 cif 7
Schedule Al
Description of Emergency Management Services
The County provides Emergency Management Services ("Services") through its
Department of Emergency Management ("SCDEM") to Cities, Towns, and Tribes (individually
"Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall
include the following:
1. Response Coordination: SCDEM will coordinate emergency management
activities in order to endeavor to minimize death, injury, and damages to property, the economy,
and the environment during natural or man-made disasters as follows:
a. Maintain an emergency management organization compliant with state
and federal guidelines, adhering to the commonly practiced principles of emergency
management, and utilizing the National Incident Management System (NIMS) and the Incident
Command System (ICS).
b. Provide a 24 hour per day Duty Officer for emergency management
issues. The SCDEM Duty Officer is available via SNOPAC-
c. During disasters, as defined by RCW 38.52.010(6), activate the
Snohomish County Emergency Operations Center (SCEOC) to support the Participating
Jurisdiction.
Requests to activate the SCEOC will be made to the Duty Officer via SNOPAC. The
level of SCEOC activation will depend on the situation and the need for coordination and
support. The decision to activate the SCEOC, and at what level, is made by the SCDEM
Director, Deputy Director, or the appropriate designee in the SCDEM line of succession.
d. Make available the County's emergency resources not required for use
elsewhere during emergencies. Use shall be determined and prioritized by the SCDEM. The
Participating Jurisdictions agree that the County shall remain harmless in the event of non -
availability or non-performance of the equipment. As needed, SCDEM will request additional
assistance on behalf of the jurisdictions through established emergency management protocols ---
from the County to State, State to Region, and Region to National levels.
e. Under the provisions of SCC Chapter 2.36, initiate through the County
Executive a Declaration of Emergency when SCDEM determines that a public disorder, disaster,
energy emergency, or riot exists which affects the life, health, property or public peace.
L When requested, and at the discretion of the SCDEM Director, Deputy
Director, or the appropriate designee in the SCDEM line of succession, SCDEM will deploy a
liaison(s) to the Participating Jurisdiction to directly assist with incident management leadership,
technical support and assistance, and/or use of mobile assets. During activation of its EOC,
SCDEM may request that jurisdictions deploy liaisons to the Snohomish County EOC to, among
other things, enhance communication between the EOC and the incident site(s).
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES — Schedule Al Al -I
2. Emergency Communications: SCDEM and the Participating Jurisdiction will
utilize communication protocols and guidance established in the Snohomish County
Comprehensive Emergency Management Plan (CEMP). SCDEM will provide the Participating
Jurisdiction with training and information or technical assistance to endeavor to ensure
communications compatibility and effectiveness during a crisis. SCDEM will utilize multiple
means of communication to notify, warn and provide information and instruction to the general
public regarding impending or occurring disasters.
3. Volunteer / Emergency Worker Management: SCDEM will work in
conjunction with the Participating Jurisdiction to maintain the viability of their Community
Emergency Response Team (CERT) and/or Radio Amateur Civil Emergency Service (RACES)
radio operators, as applicable.
a. SCDEM will create an AlertSense notification database and act as a
resourcing center for CERT and RACES team assistance.
b. SCDEM will facilitate temporary Emergency Worker registration for
CERT and RACES team members during activations.
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES - Schedule A 1 A 1-2
Schedule A2
Description of Emergency Management Services
The County shall Provide Emergency Management Services (the "Services") through its
Department of Emergency Management ("SCDEM") to Cities, Towns, and Tribes (individually
"Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall
include the following:
1. Disaster Response and Recovery Coordination: SCDEM will coordinate
emergency management activities in order to endeavor to minimize death, injury, and damages
to property, the economy, and the environment during natural or man-made disasters as follows:
a. Maintain an emergency management organization compliant with state
and federal guidelines, adhering to the commonly practiced principles of emergency
management and utilizing the tenets of the National Incident Management System (NIMS).
h. Provide a 24 hour per day Duty Officer for emergency management
issues. The Duty Officer is available via SNOPAC.
C. During disasters as defined by RCW 38.52.010(6), activate the Snohomish
County Emergency Operations Center (SCEOC) to support Participating Jurisdictions.
Requests to activate the SCEOC will be made to the Duty Officer via SNOPAC. The
level of SCEOC activation will depend on the situation and the need for coordination and
support. The decision to activate the SCEOC, and at what level, is made by the SCDEM
Director, Deputy Director, or the appropriate designee in the SCDEM line of succession.
When requested, and at the discretion of the SCDEM Director, Deputy Director, or the
appropriate designee in the SCDEM line of succession, SCDEM will deploy a liaison(s) to the
Participating Jurisdiction to directly assist with incident management leadership, technical
support and assistance, and/or use of mobile assets. During activation of the SCEOC, SCDEM
may request that jurisdictions deploy liaisons to the Snohomish County SCEOC to, among other
things, enhance communication between the EOC and the incident site(s).
d. During disasters, as defined by RCW 38.52.0I0(6), activate the
Snohomish County Comprehensive Emergency Management Plan (SCCEMP) and Emergency
Operations Plan (SCEOP). These plans articulate the roles and responsibilities of the County and
its jurisdictions, and the SCEOC's procedures, respectively. Participating Jurisdictions will, with
the support of SCDEM as outlined in Section 2 of this schedule, develop and maintain plans and
procedures that support the SCCEMP and SCEOP.
C. Make available the County's emergency resources not required for use
elsewhere during emergencies. Use shall be determined and prioritized by SCDEM. The County
shall remain harmless in the event of non -availability or non-performance of the equipment.
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES — Schedule A2 A.2-1
f. As needed, SCDEM will request additional assistance on behalf of the
Participating Jurisdictions through established emergency management protocols —from the
County to State, State to Region, and Region to National levels.
g. Under the provisions of SCC Chapter 2.36, initiate, through the County
Executive a Proclamation of Emergency when SCDEM determines that a public disorder,
disaster, energy emergency, or riot exists which affects the life, health, property or public peace.
h. SCDEM, in conjunction with the Participating Jurisdiction and the State's
Emergency Management Division (EMD), will coordinate FEMA's post -disaster preliminary
damage assessment (PDA) process. The Participating Jurisdiction will be responsible for
tracking and reporting activities potentially reimbursable by federal and/or state disaster
assistance programs. Each Participating Jurisdiction remains responsible for the costs it incurs.
i. When requested and practicable, SCDEM will provide technical assistance
to support Participating Jurisdictions' disaster recovery efforts.
2. Planning, Training, and Exercises: SCDEM will maintain emergency
management plans in accordance with applicable state and federal laws, regulations, and
guidance. It will also maintain training and exercise programs that adhere to state and federal
guidance including the National Incident Management System (NIMS), Homeland Security
Exercise and Evaluation Program (HSEEP), and Emergency Management Performance Grant
(EMPG).
a. SCDEM will provide technical assistance (templates, meeting facilitation,
and plan review) to Participating Jurisdictions in order for them to maintain a comprehensive
emergency management plan (CEMP) that meets the requirements set forth in RCW 38.52.030
and WAC It8-30-060.
b. SCDEM will maintain a multi jurisdictional hazard mitigation plan (HMP)
that complies with the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6 and, when
requested, provide technical assistance in order for its Participating; Jurisdictions to meet the
requirements for participation in the HMP.
C. When requested, and at the discretion of the SCDEM Director or Deputy
Director, SCDEM will provide technical assistance and/or templates to Participating
Jurisdictions in order to develop functional emergency management plans and procedures.
Examples of such plans include mass fatality plans, disaster debris management plans,
emergency operations plans, and emergency operations center procedures.
d. SCDEM will conduct an annual training and exercise planning workshop
(TEPW) in order to develop a coordinated training and exercise calendar. Participating
Jurisdictions desiring training and exercise support from SCDEM must be represented at the
TEPW. SCDEM will coordinate one county -level fiinctional exercise annually and provide
additional training and exercise opportunities based upon the population or type of the
jurisdiction as described below.
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES •- Schedule A2 A'•-2
i. Jurisdictions with a population greater than 10,000 and Tribal
Nations; SCDEM will provide, at a minimum, the delivery of two training and
two exercise opportunities annually.
ii. Jurisdictions with a population of 10,000 or. less: SCDEM will
provide, at a minimum, the delivery of one training and one exercise opportunity
annually.
3. Warning, Notification, and Emergency Communications: SCDEM and the
Participating Jurisdiction will utilize protocols and guidance established in the Snohomish
County Comprehensive Emergency Management Plan (CEMP) and SCDEM Emergency
Operations Plan (EOP).
a. As resources allow, SCDEM will utilize multiple means of
communication to notify, warn, and/or provide information and instruction to the general public
regarding impending or occurring disasters.
b. SCDEM will provide the Participating Jurisdiction with training,
information, and/or technical assistance to endeavor to ensure communications interoperability
during a crisis.
C. SCDEM will facilitate access to, and training on, applicable incident
management sites and software.
4. Volunteer / Emergency Worker Management: SCDEM will work in
collaboration with Participating Jurisdictions to develop volunteer capabilities that augment
Participating Jurisdictions' local disaster response efforts; specifically, the Snohomish
Emergency Response Volunteers (SERV), Community Emergency Response Team (CERT)
and/or an emergency communications volunteer group, e.g. the Snohomish County Auxiliary
Communications Service (ACS).
a. SCDEM will maintain a central database of these volunteers and facilitate
their registration as emergency workers in accordance with the Washington State Emergency
Workers' Program. Annually; SCDEM will provide to the Participating Jurisdictions a list of the
volunteers living within each jurisdiction's respective boundaries-
b. SCDEM will create AlertSense notification lists for these groups.
C. SCDEM will develop, maintain, and centrally manage the Snohomish
Emergency Response Volunteer (SERV) group. This group's purpose is to provide volunteers
able to augment jurisdictional emergency operation centers (EOCs), manage community points
of distribution (CPODs), and manage volunteer reception centers (VRCs).
d. SCDEM will provide oversight for a countywide CERT capability based
on self -organized and governed CERT teams in a regional construct. In this construct, SCDEM
will provide initial CERT training; and support volunteer Regional Coordinators that will be
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES -- Schedule A2 A2-3
responsible for coordinating with the SCDEM Volunteer Coordinator for ongoing training,
recruiting, and meeting place logistics.
i. SCDEM will provide, at a minimum, annual initial training for
CERT volunteers. Initial training will consist of the CERT program as outlined by
FEMA's Emergency Management Institute (EMI) and damage assessment (i.e.
windshield survey) training.
ii. SCDEM's Volunteer Coordinator will meet with the Regional
Coordinators annually to establish a yearly training calendar for the regional
teams, and then quarterly throughout the year.
iii. Semiannually, SCDEM will host a countywide CERT meeting.
Each team's Regional Coordinator, with the support of SCDEM, will be
responsible for additional meetings and trainings.
iv. SCDEM, in collaboration with the Regional Coordinators, will
develop and maintain countywide CERT policies that ensure consistency and are
applicable to all of the regional teams.
C. SCDEM will provide oversight to the Snohomish County Auxiliary
Communications Service (ACS) function, which provides emergency communications services
to SCDEM, its Participating Jurisdictions, as well as hospitals and the Snohomish County
Regional Chapter of the American Red Cross.
L Using volunteers (as groups or individuals) for activities outside of the
scope of their intended purpose and/or training places them outside of the scope of RCW
38.52.180, WAC l t8-04, anti this Agreement. These volunteers cannot be afforded protection
under the Washington State Emergency Workers Program; therefore the requesting jurisdiction
is required to provide coverage in accordance with L&I Industrial Insurance regulations.
5. Outreach and Preparedness: SCDEM will work in conjunction with
Participating Jurisdictions to provide disaster -related preparedness and education in order to
improve overall community resilience.
a. SCDEM leadership will meet semi-annually with Participating
Jurisdictions' leadership to discuss community -specific concerns and needs.
b. SCDEM will convene meetings of its Advisory Board (see Schedule C)
quarterly.
C. SCDEM will provide preparedness presentations based upon the
population or type of the jurisdiction as described below. Requests for presentations will be
made at least 60 days prior to the date of the presentation.
[NTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES — Schedule A2 A24
i. Jurisdictions with a population greater than 10,000 and 'Tribal
Nations: Four presentations per year.
ii. Jurisdictions with a population of 10,000 or less: Two
presentations per year.
INTERLOCAL AGREEME.NI' FOR
EMERGENCY MANAGEMENT SERVICES — Schedule A2 A2-5
Schedule B
Expectations of Participating Jurisdiction
As stated in Section 4 of the Agreement, the services provided by SCDEM augment the
Participating Jurisdictions. This schedule outlines some, but not all, of the areas for which the
Participating Jurisdictions retain responsibility.
L Disaster Response and Recovery Coordination: Participating Jurisdictions will
coordinate their emergency management activities with SCDEM in order to endeavor to
minimize death, injury, and damages to property, the economy, and the environment during
natural or man-made disasters as follows:
a. Maintain a jurisdiction -level incident management structure that utilizes
the principles of the National incident Management System (NIMS).
b. During disasters, as defined by RCW 38.52.010(6), activate their incident
management structure and notify SCDEM as soon as practicable.
C. When requested and practicable, deploy a liaison to the Snohomish
County EOC to enhance coordination between the SCEOC and the jurisdiction.
d. During disasters, as defined by RCW 38.52.010(6), activate the
jurisdiction's Comprehensive Emergency Management Plan (CEMP).
e. Under the provisions of applicable code, initiate through the jurisdiction's
appropriate authority, a Proclamation of Emergency when the jurisdiction detennines that a
public disorder, disaster, energy emergency, or riot exists which affects the life, health, property
or public peace. Notify SCDEM as soon as practicable of the intent to proclaim a disaster and
provide SCDEM with a copy of the proclamation as soon as practicable.
f. Work in conjunction with SCDEM during FEMA's post -disaster
preliminary damage assessment (PDA) process. Track and .report activities potentially
reimbursable by federal and/or state disaster assistance programs.
2. Planning, Training, and Exercises: Participating Jurisdictions, with SCDEM
assistance, will develop and maintain emergency management plans; train staff necessary to
implement those plan; and exercise those staff and plans accordingly. In order to achieve this,
Participating Jurisdictions should:
a. Provide a point of contact to SCDEM.
b. Convene work groups and provide meeting space as necessary to facilitate
the development of plans including the jurisdiction's comprehensive emergency management
plan, hazard mitigation plan, functional emergency management plans, etc., as applicable.
INTERI,OCAL• AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES „_ Schedule B B-1
C. Send a representative to participate in SCDEM's annual training and
exercise planning workshop (TEPW) per Section 2 of Schedule A2.
3. Warning, Notification, and Emergency Communications: Utilize established
protocols and guidance to warn, notify, and communicate before, during, and after disasters.
a. Identify pre -designated areas and messages that can be loaded into the
AlertSense notification system.
b. Participate in monthly communications checks with SCDEM,
C. Identify incident management staff to receive access to, and training on,
applicable incident management sites and software.
4. Volunteer / Emergency Worker Management: Work in collaboration with
SCDEM to develop capabilities that augment local disaster response efforts; specifically, the
Snohomish Emergency Response Volunteers (SEP V), Community 'Emergency Response Team
(CE.RT) and/or an emergency communications volunteer group, e.g. the Snohomish County
Auxiliary Communications Service (ACS).
a. Identify potential volunteers for membership in SER.V, CERT, and/or
ACS,
b. When practicable, support volunteer activities in their region by providing
meeting space.
C. When practicable, integrate volunteers into the jurisdiction's plans,
training, and exercising.
d. If desiring to utilize volunteers for duties outside of the scope of their
intended purpose and/or training, provide said additional training. Using these volunteers (as
groups or individuals) for activities outside of the scope of their intended purpose and/or training
places them outside of the scope of RCW 38.52.180 and WAC 118-04. These volunteers cannot
be afforded protection under the Washington State Emergency Workers Program; therefore the
requesting jurisdiction is required to provide coverage in accordance with L&1 Industrial
Insurance regulations.
5. Outreach and Preparedness: Work in conjunction with SCDEM to provide
disaster -related preparedness and education in order to improve overall community resilience.
a. Meet semi-annually with SCDEM's leadership to discuss community -
specific concerns and needs.
b. Assign a representative to attend the quarterly Advisory Board meeting.
rNTERLOCAI. AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES Schedule B B-2
C. Submit requests for presentations at least 50 days prior to the date of the
presentation.
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES -- Schedule B B-3
Schedule C
SCC 2.36.130 Duties of the advisory board.
(1) The board shall serve in an advisory capacity and have the power to make
recommendations to the county.
(2) The board shall advise the director of emergency management in recommending
to the executive, actions on the following:
(a) Emergency management plans;
(b) The department's budget;
(c) Rate schedules for emergency management service; charges paid by
contracting agencies;
(d) Grant applications and utilization of awarded grant fiends; and
(e) Other matters as requested by the county executive or the director
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES — Schedule C C-1
Schedule D
Service Fees by Jurisdiction
2016 Service Fees
Jurisdiction April 1, 2015 1 ` 2016 per Capita Rate 2016 Fees3
I population Est.
I
Arlington
18,490
_
$1.15
21,295
Brier
6,500
$1.15
7,486
Darrin ton
1,350
$1.15
1,555 _
Edmonds
40,490
$1.15
46,633
Gold Bar
2,115
$1.15
2,436
Granite Falls
3,390
$1.15
$1.15
3,904
Index
160
_
184
Lake Stevens
29.900
$1.15
34,437
Lynnwood
36,420
$1,15
41,946
Maptsville
64,140
$1.15
73,872
Mill Creek
$1.15
22.758
_
Monroe
_1_9,760
17,620
$1.15
20,293
Mountlake Terrace
21,090
$1,15
24,290
Mukilteo_
20,900
$1.15
24,071
-_ Snohomish
9,385
$1:15
10,809
Stanwood
6,585
$1.15
7,584
Sultan
4,680
$1.15
5,390
Woodwa
$1.15
1,536
TulaIip Tribes`
_1,335
4,517
$1.15
5,202
Stilly uamish Tribes
280
$1.15
322
TOTALS
309,107
$1.15
356,007
'Source: State of Washington, Office of Financial Management, April 1, 2015 Estimates:
http://www.ofm.,Na.gov/PoPlaPdtlidefauIt,asp
`The 2016 Per Capita Rate Is the 2015 Per Capita Rate ($1.1543) adjusted by the change in CPI-W from April 2014 to April 2015.
-0.22%.
'The 2016 fees are based on the April 1, 2015 population estimate and the 2016 per capita rate ($1A517).
"The Tulalip Tribes population numbers will be obtained from the Tulalip Tribes Enrollment Department once every year.
"The Stillaguamish Tribe population numbers will be obtained from [he Stillaguamish Tribe Enrollment Officer once every year.
INTERL.QCAL AGREEMENT FOR
EMF...RGENCY MANAGLMENT SERVICES • ;schedule D D-I
SNOHOMISH COUNTY COUNCIL
Snohomish County, Washington
MOTION NO. 16-020
APPROVING THE INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT
SERVICES BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS, WA
WHEREAS, the County has established the Snohomish County Department of
Emergency Management (hereinafter "SCDEM") as an emergency management agency within
County government pursuant to Chapter 2.36 SCC; and
WHEREAS, the County, acting through SCDEM, operates as a local organization for
emergency management in accordance with relevant comprehensive emergency management
plans and programs pursuant to Chapter 38.52 RCW; and
WHEREAS, many cities, towns, and tribes have indicated an interest in contracting with
the County for emergency management services; and
WHEREAS, on August 19, 2015, the County Council held a public hearing to consider
approving form interlocal agreements for emergency management services with cities, towns,
and tribes; and
WHEREAS, by Ordinance No. 15-055, passed on August 19, 2015, the County Council
approved form interlocal agreements for emergency management services with cities, towns,
and tribes, including services rates for such services; and
WHEREAS, Ordinance No. 15-055, further provided that the individual interlocal
agreements substantially in the form of those agreements attached to Ordinance No. 15-055
would be subsequently approved by the County Council by motion; and
WHEREAS, the Snohomish County Executive has negotiated interlocal agreements for
emergency management services with cities, towns, and tribes in substantially the form of those
agreements attached to Ordinance No. 15-055;
NOW, THEREFORE, ON MOTION, pursuant to Ordinance No. 15-055, the Snohomish
County Council authorizes the Executive to enter into and execute the interlocal agreement for
emergency management services with the City of Edmonds in the amount of $46,633.00.
PASSED this 3rd day of February, 2016.
SNOHOMISH COUNTY COUNCIL
Snohomish County, Washington
Council Chair