2019-07-09 City Council - Full Agenda-2388o Agenda
Edmonds City Council
snl. ,nyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
JULY 9, 2019, 7:00 PM
COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF. THE
MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS; PUBLIC COMMENT IS NOT
TAKEN AT COMMITTEE MEETINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS
AS INDICATED BELOW.
1. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER)
1. Report on Bids for the Dayton Street Stormwater Pump Station Project (10 min)
2. Waterfront Redevelopment contracts (20 min)
3. Amend Edmonds Community Development Code Chapter 20.70 Street Vacations (20 min)
4. City of Edmonds Facility Condition Assessment study by Mckinstry (15 min)
5. Presentation of a Professional Services Agreement with Frameworks for the Downtown Parking
Study (15 min)
6. WDFW contract for Fishing Pier (10 min)
7. Interlocal Agreement with Edmonds School District for Meadowdale Preschool (10 min)
8. Frances Anderson Roofing Request for Bid (15 min)
9. Proposal for Personal Services Contract for Program Administrator at the Wastewater
Treatment Plant (5 min)
10. Willow Creek Daylighting and Marsh Restoration - Design (15 min)
11. 180-gate Removal Project (15 min)
2. FINANCE COMMITTEE (JURY MEETING ROOM)
1. May 2019 Monthly Financial Report (10 min)
2. Second Quarter 2019 Budget Amendment (15 min)
3. Probation Officer Court Position (15 min)
4. City of Edmonds Facility Condition Assessment study by Mckinstry (15 min)
5. Proposal for Personal Services Contract for Program Administrator at the Wastewater
Treatment Plant (5 min)
6. Review Contract for Jerrie Bevington (15 min)
7. Willow Creek Daylighting and Marsh Restoration - Design (15 min)
8. 180-gate Removal Project (15 min)
3. PLANNING, PUBLIC SAFETY, AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM)
1. Update on Climate Goals Project (20 min)
2. Probation Officer Court Position (15 min)
3. Amend Edmonds Community Development Code Chapter 20.70 Street Vacations (20 min)
Edmonds City Council Agenda
July 9, 2019
Page 1
1.1
City Council Agenda Item
Meeting Date: 07/9/2019
Report on Bids for the Dayton Street Stormwater Pump Station Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Evaluate bids and place on a future City Council meeting for possible action to award a construction
contract.
Narrative
The Dayton Street Pump Station project was designed to reduce flooding on Dayton Street, SR-104, the
Edmonds Marsh, and Harbor Square. The City completed the Dayton Street and SR104 Drainage
Alternatives Study in August of 2013 which recommended the current project as one of a series of
projects to address flooding in this general area. In 2016, the City initiated full construction design for
this project with the intent of a 2017 installation. Significant delays in the initially intended project
funding mechanism led to delayed construction.
With approval of the additional funding via direct appropriation from the State Legislature, the project is
now ready to move forward with construction. The project was advertised for construction bids on June
13, and June 20 of this year with bids due on July 9, 2019 at 2 pm.
Staff will provide the bid results and available construction budget at the committee meeting.
Attachments:
Project Site Map
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1.1.a
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1.2
City Council Agenda Item
Meeting Date: 07/9/2019
Waterfront Redevelopment contracts
Staff Lead: Carrie Hite and Phil Williams
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Council approved this project on the CIP, and in the budget. Council also allocated additional funds to
cover the full cost of the parking lot and frontage improvements for the Senior Center project.
Staff Recommendation
Discuss, and approve the contracts to come to full Council for approval.
Narrative
For the City to move forward with the waterfront redevelopment project in front of the Senior Center,
we will need to enter into three agreements; 1. Construction contract, 2. Construction administration,
and 3. Design support.
The project will remove the existing bulkhead in front of the Senior Center parking lot to restore
shoreline habitat and improve public access. Proposed features compliment the work being done to
build the new Edmonds Waterfront Center. Work includes re -grading the beach, driving steel sheet piles
and forming and pouring concrete for a realigned portion of the marine walkway, pouring two new
concrete staircases and an accessible ramp, re -grading the existing parking lot to meet the raised finish
floor elevation of the building, placing asphalt for a new parking lot, providing striping and wheel stops
for parking stalls, grading and installing drainage structures to support a series of bioretention planters,
forming and pouring concrete for a new sidewalk along Railroad Avenue and installing irrigation and
landscaping.
Construction Contract:
On May 9, 2019 the City received two (2) bids for the Waterfront Redevelopment Project. With sales tax
included, the bids ranged from a low of $ 3,647,550.24 by C.A Carey Corporation to a high of
$4,181,306.33 by A-1 Landscape and Construction, Inc. The engineer's estimate was $2,465,583.49.
C.A. Carey's bid was determined to be nonresponsive because their employment security department
number was not provided on the bid form. In addition, when Washington State Labor & Industries was
contacted during bid evaluation, they did not show C.A. Carey's Workers' Comp account to be current,
which is considered to be an irregularity. A-1 Landscape and Construction's bid was also determined to
be nonresponsive because they failed to submit the Contractor Site Sharing Information Form which is a
mandatory requirement. Because the submittals were nonresponsive, it allowed the City to directly
negotiate with a contractor for the project. After discussions with Council, it was determined that the
City should approach WG Clarke and determine if they were willing to negotiate. The City has been
working with WG Clarke for the last month to assist in their proposal. As of this writing, the proposal
came back in a very similar position of the low bid, which is $1.2M over the engineers estimate and staff
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1.2
are trying to negotiate a lower rate on several items. We do not have a firm negotiated number yet, but
would like the opportunity to come back to Council before the August committee meeting for discussion
and authorization of this contract.
Construction Administration
On April 11, 2019 the City issued a Request for Qualifications (RFQ) for construction inspection services
for the Waterfront Redevelopment Project. On April 29, 2019 the City received Statements of
Qualifications (SOQ) from two consulting firms and the selection committee chose KBA to provide
construction inspection services for the Waterfront Redevelopment Project.
The contract is scheduled to be completed by September 2020 with the completion of the construction
contract. The total fee for the Professional Services Agreement is $189,500 for observation of
construction, assessment of contractor compliance with contract, preparation of Inspector Daily
Reports, interpretation of contract documents, evaluation of construction issues and progress,
communication with adjacent property owners, monitoring compliance with permits, preparation of
field records, attending progress meetings, taking construction photographs, preparation of punch lists
and coordination with engineering testing services. Staff would prefer to finalize the contract and bring
it to Council with the other two contracts for authorization.
Design Support
In all construction projects, it is vital to have your designer provide support for requests for information,
or issues in the field. For this reason, we are negotiating a contract with Environmental Works to
provide design support during construction. Staff would like to bring forth this contract with the other
two in the next few weeks.
Attached is a draft budget. The items highlighted are in negotiations, and we hope to bring costs down.
We have submitted a budget amendment as well, to add an additional $500,000. Depending on
negotiations, this could be accurate, or a bit higher. Staff have identified areas of the budget this could
be allocated from and will be prepared to discuss.
Attachments:
Engineer budget
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1.2.a
Waterfront Redevelopment Budget Summary 7/2/2019
Contract Number: E7MA/c496
Funding Source
Funding Amount
Status
Fund 125
$454,800.00
Fund 125 Professional Services
$370,000.00
Fund 125 Senior Center Half
$395,000.00
Fund 126
$314,598.00
Fund 126 Senior Center Half
$538,868.00
Park Impact Fees
$1,100,000.00
W W RP - 332
$500,000.00
ALEA - 332
$500,000.00
Snohomish County - 332
$125,000.00
Total Funding Amount
$4,298,266.00
Expenses
Total Amount
Status
Eworks Design Contract
$488,820.00
4/19 Budget Surmnary
Eworks Construction Support Contract
$150,000.00
Estimated
Negotiated Construction Contract - W.G. Clark
$3,633,253.00
Bid Proposal - in Negotiations
Management Reserve
$363,325.30
10% of Construction
Artwork
$24,400.00
4/9/19 Estimate
Construction Management Services -KBA
$189,500.00
Pending Proposal
Environmental Pemrittin - Herrara
$4,500.00
Estimate
Special Inspection Steel & Concrete Anchorages - Mayes
$9,800.00
Pending Proposal
Special Inspection - Landau
$16,900.00
Proposal
City Staff
$135,000.00
Minimum6/6 Detailed Estimate
Building Permits
$70,000.00
4/19 Budget Surnamry
1% for Art
$25,082.53
Percentage of Construction Minus
Grant Funding
Contractor, Consultant & Stormwater Advertising
$1,741.69
Invoices
Total &penses
$5,112,322.52
Total Expenses Determined & Estimated
Total
Total Funding
$4,298,266.00
Total Expenses
$5,112,322.52
Funding Shortfall
-$814,056.52
This could range from $500-814K
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1.3
City Council Agenda Item
Meeting Date: 07/9/2019
Amend Edmonds Community Development Code Chapter 20.70 Street Vacations
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Approval to hold a public hearing before City Council at a future date and subsequent to receiving a
recommendation from the Planning Board.
Narrative
Edmonds Community Development Code (ECDC) Chapter 20.70 Street Vacations establishes procedures
and criteria that the city uses to make decisions regarding vacations of streets, alleys, and public
easements. Amendments to the street vacation code are proposed to address the following:
Placement of street vacation code under Title 18 - Public Works Requirements
Reorganization and clarification of various code sections to make the process and requirements
more clear
Clarification that this code section applies to the vacation of streets, alleys, and public
easements relating to street, pedestrian or travel purposes
Requirement for an appraisal to be completed by a city selected appraiser, at the expense of the
applicant and only after a resolution of intent has been approved by the council.
Allowance for the conditions placed on the street vacation to be met within a timeframe set by
resolution or within 90-days as stated in the code.
Attachments:
2019-07-02 Chapter 20.70 ECDC-DRAFT - Clean
2019-07-02 Chapter 20.70 ECDC-DRAFT - Track Changes
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1.3.a
Edmonds
Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
Chapter 18.55.
VACATIONS OF STREETS AND PUBLIC ACCESS EASEMENTS
Sections:
18.55.000
Purpose.
18.55.005
Definitions.
18.55.010
Applicability and effect.
18.55.015
Initiation of proceedings and application. 18.5 5.020
18.55.040
Limitations on vacations.
18.55.070
Date of public hearing.
18.55.080
Staff report preparation
18.55.090
Public notification — Contents and distribution.
18.55.100
Vacation file content and availability.
18.55.110
Public hearing procedures
18.55.030
City easement rights for public utilities and services.
18.55.XXX
Appraisals and appraisal fee.
18.55.140
Resolution of intent and final decision.
Criteria for vacation.
Page 115
18.55.000 Purpose.
This chapter establishes the procedures and criteria that the city will use to decide upon vacations of streets, alleys,
easements, or portions thereof. [Ord. 2933 § 1, 1993].
18.55.005 Definitions.
For the purposes of this chapter, the following terms shall be understood in accord with the definitions, below:
A. "applicant" shall refer to the petitioning owner(s) of property abutting upon the subject property.
B. "subject property" means the street, alley, easement, or portion thereof sought to be vacated.
C. "abutting" means having a lineal boundary in common with a portion of the boundary of the subject property. A
property that touches the subject property at a single point is not "abutting" under this definition.
D. "easement" means an easement for public right-of-way or similar easement for pedestrian and/or vehicular travel.
Publicly owned easements that serve underground or overhead utilities but serve no travel function do not fall within
the definition of "easement" for the purposes of this chapter.
E. "portion thereof' means a portion of any street, alley, or easement sought to be vacated.
F. "director" means the Public Works Director or their designee.
G. "necessary" or "necessity" means reasonable necessity in the foreseeable future. It does not mean absolute, or
indispensible, or immediate need.
H. "travel" means vehicular or pedestrian travel by the public.
18.55.010 Applicability and effect.
A. General. This chapter applies to each request for vacation of streets, alleys, easements, or portions thereof. This
chapter shall not apply to the release or termination of other types of public easements like utility easements. [Ord.
3910 § 2, 2013; Ord. 2933 § 1, 1993].Note: if the subject property is shown on the City's official street map
(Chapter 18.50 ECDC), an ordinance vacating the subject property shall be deemed to have amended the official
street map to remove the subject property (See Chapter 20.65 ECDC). The director shall be authorized to update the
official street map in accord with each approved street vacation. [Ord. 2933 § 1, 19931.
18.55.015 Initiation of proceedings and application
A. A vacation may be initiated by:
1. City council; or
2. Petition of the owners of two-thirds of property abutting the subject property.
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Edmonds
Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
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B. Council resolution for vacation. The City Council may initiate, by resolution, vacation procedures. When a
vacation is initiated by resolution, staff shall prepare an application that conforms to D, below, except that
applications for such vacations shall be exempt from D. 1, D.3, and D. 4.
C. Petition for vacation brought by abutting property owners. The owners of an interest in any real estate abutting
upon any subject property, may petition the city council for vacation of the subject property. The petition must be
signed by the owners of two-thirds of the property abutting on the subject property. The two-thirds ownership shall
be calculated based on linear frontage abutting the subject property.
D. An application for a street vacation initiated by Petition shall contain the following items:
1. A valid vacation petition on forms provided by the engineering division. ; j
2. A legal description of the subject property. This legal description shall be prepared by a surveyor m
registered in the state of Washington;
3. A completed application and fee as established by resolution of the city council; Cn
4. A signed agreement to pay the cost of an appraisal as provided for in Section 18.55.XXX; ti
5. A site survey showing the subject property and all properties with subdivision, block, lots, and c
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specifying open and unopened rights -of -way for a radius of 400 feet from any boundary of the
subject property. The site survey must bto scale; a
6. ; Address labels for the owners of real property within 300 feet of the boundaries of the subject t
property. Addresses shall be obtained from the Snohomish County's real property tax records. The V
adjacent property owners list must be current to within six months of the date of initial application.
7. A copy of the Snohomish County assessor's map identifying the properties specified in subsection w
6 of this section;
8. Identification of which of the abutting property owners (or predecessors -in -interest) originally
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dedicated the subject property.; and E
9. Any additional information or material that the Public Works Director or their designee Q
determines is reasonably necessary for the city council to consider the requested vacation. [Ord. r_
2933 § 1, 19931. am
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18.55.020 Criteria for vacation.
The city council may vacate the public's real property rights in a subject property only if it finds that
the vacation and the conditions imposed pursuant to a resolution of intent to vacate collectively are in the public
interest. This decision is left to the legislative discretion of the city council. [Ord. 2933 § 1, 1993].
18.55.040 Limitations on vacations.
A. Areas that May Not Be Vacated. The city may not vacate any subject property that abuts any body of water
unless all elements of RCW 35.79.035 are satisfied.
B. Objection by Property Owner. The city shall not proceed with a city council initiated vacation if the owners of 50
percent or more of the lineal footage of property abutting the subject property file a written objection with the city
clerk prior to the time of the hearing. [Ord. 2933 § 1, 1993].
18.5518.5518.55.070 Date of public hearing.
Upon receiving a complete application for vacation, or upon passage of a resolution by the city council seeking
vacation, the city council shall by resolution fix a time when the city council will hold a public hearing on the
proposed vacation. The hearing will be not more than 60 days nor less than 20 days after the date of passage of the
resolution scheduling the public hearing. [Ord. 2933 § 1, 1993].
18.55.080 Staff report.
A. Contents. The Public Works Director or his/her designee shall consult with the City's planning manager on the
proposal and prepare a staff report containing the following information:
1. All pertinent application materials submitted by the applicant;
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
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2. All comments regarding the vacation received in the engineering division prior to distribution of the staff
report;
3. An analysis of the requested vacation in relation to the provisions of this chapter and the applicable
provisions of the comprehensive plan; and
4. A recommendation on the vacation.
B. Distribution. Prior to the hearing, the Public Works Director shall distribute the staff report to:
1. Each member of the city council; and
2. Each applicant (if applicable). [Ord. 2933 § 1, 1993].
18.55.090 Public notification — Contents and distribution.
A. Content. The city clerk shall prepare a public notice containing the following information:
1. A statement that a request to vacate the subject propertywill be considered by the city council;
2. A location description in non -legal language along with a vicinity map that identifies the subject property;
3. A statement of the time and place of the public hearing before the city council;
4. A statement that the vacation file is available for viewing at Edmonds City Hall;
5. A statement of the right of any person to submit written comments to the city council prior to or at the public
hearing and to appear before the city council at the hearing to give comments orally; and
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6. A description of any easement under consideration to be retained by the city. In the event an easement is m
desired, but was not included in the notice, the public hearing will be continued to allow time for notice of the V
easement to be provided. '
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B. Distribution. At least 20 calendar days before the public hearing the city clerk shall distribute the public notice as
follows:
1. A copy will be sent to the owner of each piece of property within 300 feet of any boundary of the subject
property;
2. A copy will be sent to the residents of properties abutting the subject property;
3. A copy will be published in the official newspaper of the city, except no vicinity map shall be required;
4. At least three copies will be posted in conspicuous public places in the city; and
5. At least one copy will be posted on the subject property to be vacated. [Ord. 3901 § 1, 2012; Ord. 2933 § 1,
1993].
18.55.100 Vacation file content and availability.
A. Content. The public works director shall compile a vacation file which contains all information pertinent to the
proposed vacation.
B. Availability. This file is a public record. It is available for inspection and copying in the engineering division
during regular business hours. [Ord. 2933 § 1, 1993].
18.55.110 Public hearing procedures.
A. Public Hearing. The city council shall hold a public hearing on each requested vacation. [Ord. 2933 § 1, 1993].
B. Continuation of public hearing. The city council may continue the hearing if, for any reason, it is unable to hear
all of the public comments on the proposed vacation, or if the city council determines that it needs more
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Edmonds Page 4/5
Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
information on the proposed vacation. If during the hearing, the city council announces the time and place to
continue the hearing on the vacation, no further notice of the hearing need be given. [Ord. 2933 § 1, 1993].
C. Presentation. At the outset of the hearing, the public works director or his/her designee shall make a brief
presentation of.
a. An analysis of the requested vacation in relation to the provision of this chapter and the applicable
provisions of the comprehensive plan; and
b. A recommendation on the requested vacation. [Ord. 2933 § 1, 1993]. N
D. Public Participation. Any interested person may participate in the public hearing in either or both of the r_
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following ways:
a. By submitting written comments to the city council by delivering the comments to the engineering U
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division prior to the hearing or by giving the comments directly to the city council at the hearing; and >
b. By appearing in person, or through a representative, at the hearing and making oral comments directly
to the city council. The city council may reasonably limit the extent of these oral comments to facilitate
the orderly and timely conduct of the hearing. U
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18.55.030 Right to reserve easements. a
In vacating any subject property, the city council may reserve for the city any easements or the right to exercise and t
grant any easements for the following purposes: U
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A. Construction, repair and maintenance of public utilities and services. [Ord. 3910 § 1, 2013; Ord. 2933 § 1, U
1993]. w
B. Pedestrian walkway or trail purposes; and/or
C. Construction, repair and maintenance of utilities by a third -party utility company, municipal corporation, or E
special purpose district that has a vested interest in the subject property. Q
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18.55.XXX Appraisals and appraisal fee
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A. Appraisal fee. If the City Council adopts a resolution of intent to vacate the subject property, the petitioner
shall deposit sufficient funds to cover the City's estimated cost of a full appraisal of the subject property. In the p
event that the City's actual appraisal cost is less than the amount deposited, the vacation compensation paid by the Q
petitioner to the City shall be reduced by the difference between the deposit and the actual cost, or, in the alternative, U
such difference shall be refunded. In the event that the City's actual appraisal cost is more than the amount w
deposited, the vacation compensation payable to the City by the petitioner shall be increased by the difference ti
between the deposit and the actual appraisal cost. N
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B. If the City Council adopts a resolution of intent to vacate the subject property, the director shall be n
authorized to obtain an appraisal of the fair market value of the subject property from a qualified appraiser, taking M
into account any reduction in fair market value associated with the conditions imposed in the resolution of intent, U
including but not limited to a condition requiring the dedication of an alternative right-of-way. c
C. After the appraisal has been completed, the director shall notify the petitioner of the amount of 0
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compensation required, adjusting for any difference between estimated and actual appraisal costs. The payment shall c
be delivered by the property owner(s) to the City's Finance and Administrative Services Director. N
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18.55.140 Resolution of Intent and Final decision. Q
A. General. Following the public hearing, the city council may, by motion approved by a majority of the entire
membership in a roll call vote to adopt a resolution of intent to vacate. If there are insufficient votes to adopt a
resolution of intent, the street vacation will be deemed denied.
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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1.3.a
Edmonds Page 515
Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
B. Resolution of intent to vacate. The city council may adopt a resolution of intent to vacate stating the city council
intends, by ordinance, to grant the vacation if the applicant meets specified conditions within 90 days, unless a
different time period is specified within the resolution. The city may require the following as conditions of the
resolution of intent to vacate:
1. Conditions. The city council may condition approval of a street vacation upon
satisfaction of any or all of the following related conditions:
ii. Reservation of an easement as outlined in section ECDC 18.55.030; and/or Acceptance
of a grant of substitute public right-of-way. >
iii. Convenants intended to protect critical areas or otherwise limit future development on m
the subject property. L
2. Monetary compensation. The city council shall condition approval of a street vacation Cn
upon satisfaction of the following monetary conditions: ti
i. Payment of appraisal fees as outlined in section ECDC XX.XX.XXX; and N
ii. Payment to the city, prior to the effective date of the ordinance, in an amount of up to
one-half the fair market value for the subject property unless the subject property was a
acquired at "public expense" or has been part of a dedicated public right-of-way for 25 t
years or more, in which case full fair market value shall be paid. V
3. Any challenge to one or more conditions imposed pursuant to a resolution of intent to p
vacate must be brought in Snohomish County Superior Court no later than 30 days V
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following the adoption of the resolution of intent. If such a challenge is successful, the
city council shall determine whether to amend the resolution of intent by adopting a
different set of conditions or to deny the street vacation in its entirety. Q
D. C. Final decision. If the abutting property owner(s) complies with conditions imposed in the resolution of
intent to vacate within the timeframe specified within the resolution, the city council shall adopt an ordinance
granting the vacation, provided that the city council shall not be required to adopt the vacation ordinance if it
finds, after reviewing the appraisal, that the monetary compensation to be paid to the city is not sufficient to V
compensate for the public's loss of the subject property. The effective date clause of the ordinance shall be
drafted to make the ordinance effective upon recording, and only if the ordinance contains proof of payment Q
received, with the City receipt number indicated on the ordinance. If the city council ultimately determines that
the amount of compensation is not adequate to complete the vacation, the City shall reimburse the applicants for V
the appraisal costs.Distribution. Within five working days of the city council decision, the public works director V
shall mail a copy of the notice of decision to the applicant and all persons who submit a written or oral w
testimony at the city council's hearing. [Ord. 3910 § 3, 2013; Ord. 2933 § 1, 1993; Ord. 2493, 1985]. o
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Edmonds
Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
Chapter 20.7018.55478. XX55
STREET- OF STREETS AND PUBLIC ACCESS EASEMENTS
Sections:
20.7018.55.000 Purpose.
18.55.005 Definitions.
20.7018.55.010 Applicability and effect.
20 7018.55.0-5015 Initiation of roceedin s and application.
�A 7018.55.020 Criteria for vacation.
20.70.030 City easement rights for- publie titilities and sen4ees.
20.7018.55.040 Limitations on vacations.
20.70XXX nyo -ais is and . sal r e
20.7018.55.060 Appheation r-equiFements.
20.7018.55.070
Date of Ppublic hearing--Dftte-fixi*g.
20.7018.55.080
Staff report preparation
20.7018.55.090
Public notification — Contents and distribution.
20.7018.55.100
Vacation file content and availability.
2l7l0.70111 O8.555.110
zCrrvr9.75.12v
Public hearing procedures
D' bliehearingContinuation.
i
hearing gresentatien by ----gem
.''0�.53.11-10-
18.55.030 City
-Pubneplanning
easement rights for public utilities and services.
18.55.XXX Appraisals
and appraisal fee.
29.7818.55.140
Resolution of intent and Ffinal decision.
Page 1/8
20.7018.55.000 Purpose.
This chapter establishes the procedures and criteria that the city will use to decide upon vacations of streets, alleys,
easements, or portions thereof . [Ord. 2933
1, 1993].
18.55.005 Definitions.
For the purposes of this chapter, the following terms shall be understood in accord with the definitions, below:
A. "applicant" shall refer to the petitioning owner(s) of property abutting upon the subject property.
B. "subject property" means the street, alley, easement, or portion thereof sought to be vacated.
C. "abutting" means having a lineal boundary in common with a portion of the boundary of the subject property. A
property that touches the subject property at a single point is not "abutting" under this definition.
D. "easement" means an easement for public right-of-way or similar easement for pedestrian and/or vehicular travel.
Publicly owned easements that serve underground or overhead utilities but serve no travel function do not fall within
the definition of "easement" for the purposes of this chapter.
E. "portion thereof' means a portion of any street, alley, or easement sought to be vacated.
F. "director" means the Public Works Director or their designee.
G. "necessary" or "necessity" means reasonable necessity in the foreseeable future. It does not mean absolute, or
indispensible, or immediate need.
H. "travel" means vehicular or pedestrian travel bhepublic.
20.7018.55.010 IApplicabilityUtil and effect.
A. General. This chapter applies to each request for vacation of streets, alleys, "easements, or portions
thereof ,.elati to stYee* pe,lest f E)r- t f -yel pufnee . This chapter shall not apply to yaeatienthe release or
termination of other types of public easements like utility easements. Ins used in this ehante,- the .e „h;e
means the st-Fee. alley or „hlie easement,or- e,. ions the -e f see A to be . ated. WheFe the a ff
.mot» ; used, ;f the eitv did not initiate the . e do 1;ea-P " shall ref ♦e the etitie.,i
MJ2l[LK3l[0rd. 3910 § 2,
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
2013; Ord. 2933 � 1, 1993j by eity ^ ^i' of by petition Note: if the street to be ^^+^asubject property is shown
on the Ci 's official street map (Chapter 19.8018.50 ECDC), the -an ordinance sl -^^+ v^�vacating the
subject property also ehangesshall be deemed to have amended the official street map to remove the vaeated
streetsjp ect property (See Chapter 20.65 ECDC). The director shall be authorized to update the official street map
in accord with each approved street vacation. [Ord. 2933 § 1, 1993].
312018.55JOR15 Initiation of proceedings and application.
A. A vacation maybe initiated bv:
1. A. —City council: or
2. Petition of the owners of two-thirds of property abutting the paqian of the
to be vaeated on in the ease efan easefnen4.ev,�:aers ef two thirds efnreBeft-,�tffiderbviffe
f the easement to be vaeatedsubject propeM.
B. Council resolution for vacation. The City Council may initiate, by resolution, vacation procedures. Tyr
When a vacation is initiated by resolution, staff shall
prepare an application that conforms to D, below, except that applications for such vacations shall be exempt from
D. 1, D.3, and D. 4.
C. Petition for vacation brought by abutting nronertv owners. The owners of an interest in anv real estate abuttin
upon any subject property, may petition
the city council for vacation of the subject property. The petition shallmust be signed by the owners of
meFe * two-thirds of the property abutting on the 5'•-� alleysubject property. The two-thirds ownership shall
be calculated Ebased on linear frontage abuttingthe property
easement (based en sauafe feetaee).
D. An application for a street vacation initiated b
Petition shall contain the followingit
1. A —.A valid vacation petition [M1- n forms provided by the
at' en ing i i i n_�
2. B—.A legal description of the subject
5. C. Fi ftee „ ^ v ^F ^ ^ site survey=n= showing the s' ^^' alleyFew,
be vasated-subject property and mall properties with subdivision, block, lots, and
specifying open and unopened rights -of -way for a radius of 400 feet from any boundary of the
street allev. easement. or art thereof to be vaeat^'subject property. The site surveys is
must beat-ato scaIQ7e " ',
6. E. Address labels obtained from the Snohomish Cetintv eemotrolleF's offiee eontainineAhe names
and addresses of the owners of all mooeFtv within 300 feet of anv botindar-v of the str-
easement. or nart thereof-- to be vaeatedmdiaeent Property Owners List-fefl-o��delines
established by the i jAddress labels for the owners of real property within 300
feet of the boundaries of the subject property. Addresses shall be obtained from the Snohomish
Coup . 's real property tax records. The adjacent property owners list must be current to within six
months of the date of initial applicationjU91
7. lA conv of the Snohomish Countv assessor's map identifying the nronerties specified in
subsection 61 of this section;
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
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Page 3/8
8. Identification of which of the abuttine DroDerty owners (or Dredecessors-in-interest) oriainall
dedicated the subject property.; and
9-Any additional information or material that the Public Works Director or his4tertheir
aeedesienee determines is reasonablv necessary for the citv council to consider the
requested vacation. [Ord. 2933 § 1, 19931,
20.7018.55.020 Criteria for vacation.
The city council may vacate the public's real property rights in a
^dest fian ^r gave' pufnesessubject propertyeasement only if it rmds that[LK101
A—.Tthe vacation and the conditions imposed pursuant to a resolution of intent to vacate collectively mare in the
public interest. This decision is left to the legislative discretion of the city council.;;, a
No p pe ft. will be denied dire^. aecess as a „ct e f the . eats n. [Ord. 2933 § 1, 1993].
• . . . •
'�•:`� ���:. - yam..:MAJELAWAA
20.7018.55.040 Limitations on vacations.
A. Areas that May Not Be Vacated. The city may not vacate any sweet alley, pmq�easeffieflt ,.o'.,.:. t^ S�^^'
subject property that abuts any body of water unless all elements of
RCW 35.79.035 are eemplied with, and the vaea4ed afea will thereby beeeme available for- the eity or- other- publie
entity to aequir-eand to use f a „blie p ^satisfied.
B. Objection by Property Owner. The city shall not proceed with the -a city council initiated vacation if the owners of
50 percent pt181or more of the lineal footage of property abutting the street ^r alley^r part''ere^f ^r er'y ^^''��
blie easement ^ pai4 thereof to be ea4e subject property file a written objection ' with
the city clerk prior to the time of the hearing. [Ord. 2933 § 1, 1993].
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1.3.b
Edmonds Page 4/8
Chapter 20.7918.5518.55 STMET VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
part thereof to be vacated, takine into aeeouiA any reduetion in fair fnar-ket value associated with the rew-PA%tien-ef—
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20.7018.55.070 Date of Ppublic hearing Date fixing. Q
Upon receiving a complete Subsequent to the eam„lefien of an application for vacation, or Won passage of a
resolution i�'�tiei+-by the city council seeking vacation, the city council shall by resolution fix a time when the city
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
Page 5/8
council will hold a public hearing on the proposed vacation. The hearing will be not more than 60 days nor less than
20 days after the date of passage of the resolution scheduling the public hearing. [Ord. 2933 § 1, 1993].
20.7018.55.080 Staff report -preparation.
A. Contents. The Public Works Director or his/her designee shall consult with the CitY's planning
manager I[Hs24lon the proposal and prepare a staff report containing the following information:
1. All pertinent application materials submitted by the applicant;
2. All comments regarding the vacation received in the planning- en in g division prior to distribution of the
staff report;
3. An analysis of the requested vacation in relation to the provisions of this chapter and the applicable
provisions of the comprehensive plan; and
4. A recommendation on the vacation.
B. Distribution. Prior to the hearing, the planning �anagefPublic Works Director �[LK251I[itMlshall distribute this -the
staff report to:
1. Each member of the city council; and
2. Each applicant (if applicable). [Ord. 2933 § 1, 1993].
18.55.090 Public notification — Contents and distribution.
A. Content. The city clerk shall prepare a public notice containing the following information:
1. A statement that a request to vacate the subject property'•-^+, alley, e ����', ^r ��� 'hefeef will be M
considered by the city council;
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2. A locational description in nonlegal language along with a vicinity map that identifies the street, alle , L
easeme^t, or art thee-e^fsubject propertH
3. A statement of the time and place of the public hearing before the city council;
4. A statement that the of the avai abil t of4he vacation file is available for viewing at Edmonds City Hall;
5. A statement of the right of any person to submit written comments to the city council prior to or at the public
hearing and to appear before the city council at the hearing to give comments orally; and
6. A description of any easement under consideration to be retained by the city. In the event an easement is
desired, but was not included in the notice, the public hearing will be continued to allow time for notice of the
easement to be provided.
B. Distribution. At least 20 calendar days before the public hearing the cj clerk shall distribute
the public notice as follows:
1. A copy will be sent to the owner of each piece of property within 300 feet of any boundary of the street
alley, easement, or- paft thereof to be subject property;
2. A copy will be sent to eael-the residents living immediately .,djaeent toof properties abutting the st feet, alley,
subject property;
3. A copy will be published in the official newspaper of the city, except no vicinity map shall be required;
4. At least three copies will be posted in conspicuous public places in the city; and
5. At least three one copyies will be posted on the subject property_s*r^^*, alley,easement, ^r raFt thereof to be
vacated. [Ord. 3901 § 1, 2012; Ord. 2933 § 1, 1993].
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
20.7018.55.100 Vacation file content and availability.
A. Content. The public wWorks dDirector I[MJ271I[LK281shall compile a vacation file which
contains all information pertinent to the proposed vacation.
B. Availability. This file is a public record. It is available for inspection and copying in the engineering}
division during regular business hours. [Ord. 2933 § 1, 1993].
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20.7018.55.110 Public hearing procedures--Req*ir-ed.
A. Public Hearing. The city council shall hold a public hearing on each requested vacation. [Ord. 2933 § 1, 1993].
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B. Continuation of public hearing. The city council may continue the hearing if for an reason it is unable to hear
all of the public comments on the proposed vacation, or if the city council determines that it needs more
information on the ro osed vacation. If during the hearing, the city council announces the time and place ef-the
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nex-tto continue the hearing on the vacation, no further notice of the hearing need be given. [Ord. 2933 § 1,
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C. Presentation. At the outset of the hearing,the public works director or his/her designee shall
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make a brief presentation of
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a. An analysis of the requested vacation in relation to the provision of this chapter and the applicable
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provisions of the comprehensive plan, and
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b. A recommendation on the requested vacation. [Ord. 2933 § 1, 19931.
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D. Public Participation. Any interested person may participate in the public hearing in either or both of the
following wad
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a. By submitting written comments to the city council either -by delivering the comments to the
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engineering division prior to the hearing or by giving the comments directly to the city council at the
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hearing: and
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b. By appearing in person, or through a representative, at the hearing and making oral comments directly
to the city council. The city council may feaseffaWereasonably -limit the extent of these oral
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comments to facilitate the orderly and timely conduct of the hearing.
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20.7048.55.120 Publie hearing Continuation.
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18.55.030 lZi2ht to reserve easemen4it291. N
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In vacating any subject property, the city council may reserve for the city any easements or the right to exercise and c
_rag nt any easements for the followings purposes: 9
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A. Construction, repair and maintenance of public utilities and services. [Ord. 3910 § 1, 2013, Ord. 2933 § 1, N
19931. c
B. (Pedestrian walkway or trail purposes[LK301I[it311: and/or
C. Construction, repair and maintenance of utilities by a third -pa • utili • company, municipal corporation, or
special purpose district that has a vested interest in the subject prope!:!�[it321.
18.55.XXX �Appraisals[iM331 and appraisal fee
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
A. Appraisal fee. If the City Council adopts a resolution of intent to vacate the subject property, the petitioner
shall deposit sufficient funds to cover the City's estimated cost of a full appraisal of the subject property. In the
event that the City's actual appraisal cost is less than the amount deposited, the vacation compensation paid by the
petitioner to the City shall be reduced by the difference between the deposit and the actual cost, or, in the alternative,
such difference shall be refunded. In the event that the City's actual appraisal cost is more than the amount
deposited, the vacation compensation payable to the City bythe petitioner shall be increased by the difference
between the deposit and the actual appraisal cost.
B. If the City Council adopts a resolution of intent to vacate the subject property, the director shall be
authorized to obtain an appraisal of the fair market value of the subject property from a qualified appraiser, taking_
into account any reduction in fair market value associated with the conditions imposed in the resolution of intent,
including but not limited to a condition requiring the dedication of an alternative right-of-way.
C. After the appraisal has been completed, the director shall noti , the petitioner of the amount of
compensation required, adjustingfor or any difference between estimated and actual appraisal costs. The payment shall
be delivered by the property owner(s) to the City's Finance and Administrative Services Director.
�"L&55.140UtNl Resolution of Intent and Final decision.
A. Generally. Following the public hearing, the city council shAmay, by motion approved by a majority of the
entire membership in a roll call vote to either
3-Aadopt a resolution of intent to vacate][HS371 If there are insufficient votes to adopt a resolution of intent, the
street vacation will be deemed denied.
B. Resolution of intent to vacate. The city council may adopt a resolution of intent to vacate -stating th64-the city
council willintends, by ordinance, to grant the vacation if the applicant
street of alley, or pin4 thereof so , meets specifiede conditions within 90 days, unless ^tea
different time period is specified within the resolution. The city may require the following as conditions of the
resolution of intent to vacate:
1. �asem Conditions. The city council may condition approval of a street vacation upon
satisfaction of any or all of the followingeasement-related conditions:
^Reservation of an easement as outlined in section ECDC 24.7818.55.030;
and/or
ii. Acceptance of a grant of substitute public right-of-way �yhieh has Val
at least ^ ^i to the „bie t p 914. [1t381.
iii. Convenants intended to protect critical areas or otherwise limit future development on
the subject property.
2. i-Monetary compensation. The city council shall condition approval of a street vacation
upon satisfaction of the following monetary conditions:
i. Payment of appraisal fees as outlined in section ECDC XX.XX.XXX; and
ii. Payme It_-te4ie-paid-to the city,�rior to the final IK3Eqetftfective date of the
ordinance, in in thean amount of up to one-half the fair market value for the subject
roe --eeI, alley Hart ♦heree f to be ease l unless the subject property was
acquired at "public expense;" or has been part of a dedicated public right-of-way for 25
years or more, in which case then -full apprise fair market value shall be paid.
[LK40lUt41]
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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3. Any challenge to one or more conditions imposed pursuant to a resolution of intent to
vacate must be brought in Snohomish County Superior Court no later than 30 days
following the adoption of the resolution of intent. If such a challenge is successful, the
city council shall determine whether to amend the resolution of intent by adopting a
different set of conditions or to deny the street vacation in its entirety.
C. Final decision. If the abutting property owner(s) complies with conditions imposed in the resolution of intent to
vacate within the timeframe specified within the resolutio& s, the city council shall adopt an ordinance
granting the vacation, provided that the city council shall not be required to adopt the vacation ordinance if it finds,
theFee ft at would be vaeaWsubject property. The effective date clause of the ordinance shall be drafted to make
the ordinance effective upon recording, and only if the ordinance contains proof of payment received, with the City
receipt number indicated on the ordinance. If the city council ultimately determines that the amount of compensation
is not adequate to complete the vacation, the City shall reimburse the applicants for the appraisal costs.
DC—. Distribution. Within five working days of the city council decision, the public works director
manager -shall mail a copy of the notice of decision to the applicant and all persons who submit a written or oral
testimony at the city council's hearing. [Ord. 3910 § 3, 2013; Ord. 2933 § 1, 1993; Ord. 2493, 1985].
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1.4
City Council Agenda Item
Meeting Date: 07/9/2019
City of Edmonds Facility Condition Assessment study by Mckinstry
Staff Lead: {Type Name of Staff Lead}
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
In 2017 the City of Edmonds commissioned Mckinstry to perform a two year Facility Condition
Assessment report to supplement the previous FCA report performed by Cardno LLC in 2011 and 2012
Staff Recommendation
Accept Facility Condition Assessment study for future planning consideration.
Narrative
Facility Condition Assessments provide facility condition and budget data for the repair and upkeep of
facilities. After reviewing the information gathered in the Cardno FCA report there was a need for
further information to be gathered to accurately assess the condition of the building portfolio. Mckinstry
was instructed to expand or update the previously gathered information and include Mechanical,
Electrical and Plumbing systems to the scope of the report. The Facility Condition Index (FCI) score was
determined by the Backlog of Maintenance and Repair methodology. This scoring model focuses on the
correction of deficient building systems and those at or near end of useful life functionality. The Backlog
of Maintenance and Repair method helps identify building system and budget requirements to focus
capital renewal funds on functionality, condition and the ability of the facility to meet the current and
future needs of the City.
Packet Pg. 21
1.5
City Council Agenda Item
Meeting Date: 07/9/2019
Presentation of a Professional Services Agreement with Frameworks for the Downtown Parking Study
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the July 16th consent agenda for full Council approval.
Narrative
The last Downtown Parking Study was completed in 2003. Since then, the composition of businesses and
residential development in Downtown have changed and created a more significant destination where
people live, work, shop and eat. Changes have been made to the Downtown parking and zoning
requirements that will impact near and long term parking demands. A greater parking demand will soon
be generated with the up -coming new park at Civic Field, the Waterfront Re -development, up -coming
planned re -developments along Highway 99, and re -developments in adjacent jurisdictions. The study
will account for these changes and provide recommendations to accommodate both the current and
future Downtown parking demand.
The initial scope of work included in this Professional Services Agreement includes the following:
Data collection of existing conditions (including parking inventory, utilization, license plate
readings...);
Evaluation of future parking demand (over next 10 years);
Public engagement;
Parking strategies and recommendations (such as enforcement, tick -mark expansion, time limit
limitations, additional private parking lots, parking permit process, parking requirement based
on land use category, roadway re -configurations, bike -share locations, shuttle option, paid
parking options...); and
Implementation plan including timeline, estimates, and monitoring of recommendations.
The Request for Qualifications was advertised on April 20, 2019 and April 27, 2019. Statements of
Qualifications were received from four consultants (Dixon, Walker, Framework, and Transpo Group).
Framewok was selected as the consultant because of their experience on similar studies.
The total fee for this initial contract has been set at a not -to -exceed amount of $91,386 (including
$4,117 in management reserve). A preliminary estimate of staff time to manage this project is $20,000.
Packet Pg. 22
1.5
In 2019, $40,000 was budgeted for the Downtown Parking Study. Therefore, the funding shortfall is over
$71,000 and staff recommends this amount be funded by the General Fund. The study is scheduled to
be completed by the end of 2019.
Attachments:
Framework Draft Scope & Fee
Packet Pg. 23
1.5.a
DRAFT
Edmonds Downtown Parking Study
Scope of Work
Overview
The City of Edmonds is proceeding with the development of a Downtown Parking Study including
data collection, public outreach, parking strategies, and an implementation plan. The scope of work
included below outlines the responsibilities for the consultant team and the City in partnership on
this project. The project includes the following elements:
Existing Conditions and Data Collection
II. Public Engagement
III. Parking Strategies and Recommendations
IV. Implementation Plan
Task 1 - Project Management and Kick-off
1.1 Project Kick-off
A project kick-off meeting will be held with key members of the consultant team and the City to
review the project scope, schedule, project milestones, public outreach, and deliverables. The
meeting will also include a review and discussion of key issues including those identified in the prior
Downtown Parking Study in 2003. Framework will facilitate a discussion at the meeting regarding
parking challenges, opportunities, and how parking can support the goals for Downtown Edmonds.
1.2 Project Management (Ongoing)
This subtask covers ongoing project management including regular project updates to the City,
coordination of tasks for subconsultants, scheduling, and other administrative functions. This task
includes a phot discussion every two -weeks between Framework and the City.
Task 2 - Existing Conditions
The scope of work and budget include two -full days of data collection (up to 12 hours per day) in
Downtown for both on- and off-street facilities (public and private). The City may provide staffing
to assist in the data collection effort and the project budget would therefore be reduced
accordingly. The City may elect to complete the first day of data collection and results before
June 28, 2019 11
Packet Pg. 24
1.5.a
DRAFT
deciding on the scope for the second round of data collection. Based on the results of the first
round of collection the next round may include more targeted areas, weekend counts, or a focus
on public parking facilities. One -full day of data collection will be conducted in the late summer or
early fall or at a mutually agreed upon time between Framework and the City for all on- and off-
street facilities in the study area. The final study area will be determined early in the project by the
City and Framework, but it is expected the project area will not differ substantially from the area
studied in 2003. For the first round of data collection the team will collect and analyze one -full day
of data collection on- and off-street on a typical weekday and use the results to develop a plan for
additional data collection.
Assumption: The City is currently collecting parking data via drone and the results are not yet
available. Based on the results of the drone data the City may reduce the scope of data collection.
No data collection will be completed without prior authorization from the City. However, the parking
inventory will need to be completed regardless of the results of the drone data.
2.1 Parking Inventory (In -Field)
The consultant team will develop a new legal inventory of all on- and off-street facilities within the
Downtown study area. The parking inventory will include all on -street facilities and all non-
residential off-street facilities unless access is restricted. Residential properties will not be included
in the parking inventory or data collection unless requested by the City as part of a future phase.
Residential data collection requires permission from the property owner, unit occupancy data, and
field counts must be conducted between 12-5am to capture peak residential parking demand.
Residential data collection may be included in the second phase of data collection at the request
of the City.
2.2 Parking Inventory (Database)
Following the in -field verification the team will compile the updated inventory information in a GIS
database that will be provided to the City. For on -street parking the inventory will be shown by block
face in GIS and the database will include the number stalls, stall types, and any parking restrictions.
The off-street data base will include the type of facility, ownership, land use category, parking
restrictions, and pricing as applicable.
2.3 Parking Utilization Data Collection and Analysis (On- and Off -Street)
The equivalent of two full days of data collection are included in the scope of work for on and off-
street facilities. Based on the 2003 parking study it is estimated there are approximately 1,000 on -
street stalls and 2,700 off-street stalls. Parking occupancy and duration will be collected for on -
street facilities with additional analysis to understand turnover and violation rates. Vehicle
movement analysis may be completed if requested by the City. On -street counts will be conducted
every hour for all on -street stalls during data collection periods for a minimum of 10 hours. Data
collection days and specific collection times will be agreed to by the City and consultant team prior
to commencing with data collection.
June 28, 2019 2
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DRAFT
1.5.a
Off-street data collection will focus on non-residential facilities including all public facilities in the
study area with hourly counts. The consultant team will work with the City to finalize the sites to be
included in the data collection and may include all sites (unless access is restricted) or a valid
sample of sites.
Following field data collection, the results will be analyzed and compiled in GIS and tabular format.
Analysis will include parking occupancy and parking behavior data (turnover, violation rates,
duration) for all on -street facilities. The data analysis results will be summarized in the existing
conditions report. The summary will be in a user-friendly format including maps, charts, and tables
with a summary of key findings to inform the development of parking management strategies. Data
will also be analyzed and represented in reports by the City's Downtown Districts.
The City may elect to provide staffing to support the data collection effort and therefore the scope
of work and budget for the consultant team would be reduced accordingly.
2.4 Audit/Gap Analysis of Existing Policy and Regulation
Framework will review all existing policies and regulations for parking to identify gaps that should
be addressed in the strategy recommendations and implementation plan. Policies and regulations
including off-street parking requirements, parking facility design, and the management of public
facilities. The results of the gap analysis will be summarized in a memo to the City with key findings.
Deliverable: Memo summarizing the results of the audit/gap analysis
2.5 Existing Conditions Report
The existing conditions report will include a detailed summary of the parking inventory, data
collection results, and key findings. Included in the existing conditions summary will be a map folio
with data collection maps for all periods where data was collection for on- and off-street facilities.
The existing conditions report will include an analysis of where vehicles that are observed in the
field (on -street only) are registered using WA Department of Licensing data through a data sharing
agreement with the City. The analysis will include a map identifying the number of vehicles
observed in the field that are registered by census tracts to highlight travel and commute patterns.
The existing conditions report will also address the following topics:
■ Evaluate future parking demand conditions over next 10 years based on growth
■ emerging transportation mode options
■ up -coming projects (Civic Park, Waterfront Center) as well as growth in adjacent jurisdictions
■ Impact of Hwy 99 / up -coming light -rail station in Mountlake Terrace
Deliverable: Draft and Final Existing Conditions Report
June 28, 2019 13
Packet Pg. 26
1.5.a
DRAFT
Task 3 - Parking Strategies + Recommendations
3.1 Draft Parking Strategies Report
Based on the data collection results, policy and regulation audit, and public input the consultant
team will develop a draft parking strategies report for review and input from the City and the
stakeholder advisory committee. The draft parking strategies will be connected to the data
collection results and include a mix of short- and long-term strategies to support a more robust
parking management program for the City. The strategies will likely address organizational
development, parking demand management, permit programs, policy and regulations, and the
design of streets and other City parking facilities. The City provide consolidate review comments
to Framework to develop the final parking strategies report. The City has identified the following
initial list of management strategies to be considered in the report. The final list of parking
strategies will be developed during the project in collaboration with the City and based on the
results of the existing conditions report and data collection.
■ Enforcement
■ Tick mark expansion (defining parking stalls)
■ Parking limitation (for different zones)
■ Additional private parking lots (after hours for public use)
■ Time limit modifications (based on different zones)
■ Parking permit process
■ Parking requirement based on land use category
■ Roadway re -configurations (angled parking)
■ Bike share and parking locations
■ Shuttle service
■ ADA Parking
■ Charging stations
■ Paid parking option
Deliverable: Draft Parking Strategy Recommendations
3.2 Final Parking Strategies Report
Based on input from the City and the public the consultant team will revise and finalize the parking
strategies developed under subtask 3.1.
Deliverable: Final Parking Strategy Recommendations
June 28, 2019 14
Packet Pg. 27
1.5.a
DRAFT
Task 4 - Implementation Plan
4.1 Implementation Plan
The implementation plan will address the specifics for implementing the parking strategies
including a prioritization, timeline, the responsible person or department, planning level cost
estimates, and monitoring and metrics.
Deliverable: Draft and Final Implementation Plan
Task 5 - Public Engagement
5.1 Public Engagement Plan
The City of Edmonds will lead public engagement for the project with support from the consultant
team. The City and the consultant team will finalize the public engagement plan including roles and
responsibilities early in the project. As part of the public engagement effort Framework will provide
a project roadmap that can be shared with the public throughout the project and a map of the
parking inventory for display in City Hall or other locations and to get input from the public on
parking challenges and opportunities.
Deliverable: Public Engagement Plan
5.2 Public Engagement Meetings
The consultant team will take the lead in preparing meeting materials and meeting facilitation for
four meetings. These meetings may be held with a project advisory committee, conducted as focus
groups or stakeholder interviews, or with specific community organizations or groups in Edmonds.
The meetings will be focused on sharing the results of the data collection and existing conditions
report and to get input on parking challenges, opportunities, and strategies to improve parking
management.
Deliverable: Meeting agendas, materials, and summaries
5.3 Public Meeting (Open House)
The consultant team will lead the planning, design, and meeting facilitation for a public open house
towards the beginning of the project and after data collection results are available. Meeting
materials include project boards with information on existing conditions, management strategies
under consideration, and several opportunities for public input. The consultant team will give a
presentation on the project including an overall project summary, the project scope/schedule,
findings from the existing conditions analysis and data collection, and potential parking
management strategies. The open house may include other opportunities for input such as live
polling, comment cards, and a facilitated Q&A session. A detailed summary of the open house will
June 28, 2019 15
Packet Pg. 28
DRAFT
1.5.a
be provided by Framework approximately 2 weeks following the meeting including attendance,
input received, and overall takeaways.
Deliverable: Open House agenda, meeting materials, and the open house summary
5.4 Online Survey Support
The City would lead a public online survey with support from the consultant team including the
survey design and key findings. The City will lead the survey analysis and reporting. We have
proposed limited support for the survey to minimize costs to the City which we have successfully
done on other similar projects.
5.5 Staff Team Meetings
The consultant team will participate in up to four staff team meetings during the project including
meeting preparation and summaries. Additional meetings may be added as necessary and as
agreed upon by the City and the Consultant.
Deliverables: Meeting agendas and summaries
June 28, 2019 16
Packet Pg. 29
1.5.a
DRAFT
Cost Proposal
Framework takes a flexible approach to working with our clients to align the scope and budget to the needs of the project and are willing
to make further adjustments as the request of the City. Data collection tasks may be modified or eliminated by the City prior to proceeding
with work on those tasks. Expenses are primarily for travel related to the data collection as we have subconsultants traveling from out of
state. Other expenses including printing costs for public engagement materials including boards and handouts. The budget includes a
5% management reserve that will only be used if necessary and with prior authorization from the City.
Framework
Rick Williams Consulting
Total Hours and
Rick Williams, William Connor Williams, Michael Estimated Cost
Jeff Arango, AICP Daniel Harris, Parking Owen Ronchelli, Data Pete Collins, Reynolds, Data Specialist, Vasbinder, Crew Survey by Task
Project Manager Planner Strategies Collection Lead Associate Associate GIs Foreman Crew
$175 $125 $180 $150 $140 $140 $60 $60 $30
Task 1: Project Management
Task 1.1 Project Kickoff
6
0
4
0
0
0
0
0
0
10
Task 1.2 Project Management (Ongoing)
8
0
4
0
0
0
0
0
0
12
Subtotal
14
0
6
0
0
0
0
0
0
22
$3,890
Task 2: Existing Conditions + Data Collection
2.1 Parking Inventory (in -field)
0
0
0
12
10
0
16
28
0
66
22 Parking Inventory- (create data base)
0
0
0
4
4
4
10
10
28
60
2.3 Parking Utilization Data Col lection+ Analysis(2 days on and off-street)
0
0
8
40
28
28
37
50
179
370
2A Audit/Gap Analysis of Existing Policy and Regulation
8
12
0
0
0
0
0
0
0
20
2.5 Existing Conditions Report
14
16
0
0
0
0
0
0
0
30
Subtotal
22
28
8
56
42
32
63
88
207
546
$42,820
Task 3: Parking Strategies + Recommendations
Task 4.l Draft Strategies Report
24
20
8
0
0
0
0
0
0
52
Task 4.2 Final Strategies Report
12
8
6
0
0
0
0
0
0
26
Subtotal
36
28
14
0
0
0
0
0
0
78
$12,320
Task 4: Implementation Plan
Task 4.11mplementation Plan
20
8
6
0
0
0
0
0
0
34
Subtotal
20
8
6
0
0
0
0
0
0
34
$5,580
Task 5: Public Engagement
Task 5.1 Public Engagement Plan
4
0
0
0
0
0
0
0
0
4
Task 5.2 Public Engagement Meetings (4)
24
12
8
0
0
0
0
0
0
44
Task 5.3 Public Meeting (Open House)
16
20
0
0
0
0
0
0
0
36
Task 540nline Survey Support
4
0
0
0
0
0
0
0
0
4
Task 5.5 Staff Team Meetings (4)
16
0
6
0
0
0
0
0
0
22
Subtotal
64
32
14
0
0
0
0
0
0
110
$17,720
Total Estimated Hours
156
96
50
56
42
32
63
88
207
790
Cost (Hours*Rate) $27,300 $12,000 $9,000 $8,400 $5,880 $4,480 $3,780 $5,280 $6,210 $82,330
Project Cost Subtotal
$82,330
Expenses (6% of project costs)
$4,940
Estimated Total Costs
$87,270
Management Reserve (5%, if needed)
$4,117
Total with Management Reserve
$91,386
June 28, 2019 17
Packet Pg. 30
1.6
City Council Agenda Item
Meeting Date: 07/9/2019
WDFW contract for Fishing Pier
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The City has been under contract with WDFW to manage the construction renovation of the fishing pier.
Council has approved the original WDFW contract, the construction contract, and has been informed of
progress to date.
Staff Recommendation
Forward for approval to the consent agenda.
Narrative
The contract for the fishing pier renovation with WDFW has expired. This new contract is to allow the
City to settle with the contractor and to complete repairs of the fishing pier. The total value is $150,000.
Attachments:
19-13320 Contract WDFW Fishing Pier
Packet Pg. 31
1.6.a
Washingwn
&Partmend of
FISH and
i�II.H�IFE
TITLE: City of Edmonds Fishing Pier
CONTRACTOR: City of Edmonds
INTERAGENCY AGREEMENT
WDFW NUMBER: 19-13320
CONTRACT PERIOD: 05/15/2019 to 06/30/2021
TYPE: Payable / Goods and Services / Interlocal CONTRACT VALUE: $150,000.00
A. PARTIES TO THIS CONTRACT
This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600 Capitol
Way North, Olympia, WA 98501-1091; and City of Edmonds (Contractor), 121 5th Ave N, Edmonds, WA 98020; a
and shall be binding upon the agents and all persons acting by or through the parties.
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B. PURPOSE OF CONTRACT
This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to
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WDFW.
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C. DESCRIPTION OF PROJECT
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The Contractor shall perform the project as described in Attachments, which are incorporated herein by this
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reference:
Attachment "A" General Terms and Conditions
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Attachment "B" Contract/Project Summary
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Attachment "C" Statement of Work
D. PERIOD OF PERFORMANCE
The performance period under this Contract shall commence on 05/15/2019 and terminate on 06/30/2021. No
expenditures made before or after this period are eligible for reimbursement unless incorporated by written
amendment into this Contract. The Contract may be terminated or the performance period extended pursuant to
terms set forth in Attachment "A."
E. COMPENSATION / PAYMENT
The total dollars provided by WDFW for this project shall not exceed $150,000.00. The Contractor shall be
responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct
support of the project deliverables identified in this Contract will be reimbursed. Any additional services provided
by the Contractor must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted to the Project Manager by the Contractor not more often than monthly. The invoices shall describe and
document to WDFW's satisfaction a description of work performed, activities accomplished, or the progress of the
project. The rates shall be in accordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices
Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate
the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to
satisfactorily comply with any term or conditions of this contract.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments,
which are incorporated herein by this reference. By signing this Contract the Contractor acknowledges that they
have read, fully understand, and agree to be bound by all terms and conditions set forth in this Contract.
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1.6.a
G. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND WDFW POLICIES
The Contractor shall comply with, all applicable state, federal, and local laws and regulations, including published
WDFW policies, while performing under this Contract
H. ORDER OF PRECEDENCE
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulations.
Special Terms and Conditions as contained in this basic contract instrument.
Attachment A - General Terms and Conditions.
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
I. CONTRACT REPRESENTATIVES
The below named representatives for each of the parties shall be the contact people for all communications and
billings regarding the performance of this Contract. All written communications regarding this Contract shall be
sent to the designated representatives at the addresses below unless notified in writing of any change.
Contractor's Representative
Carrie Hite
City of Edmonds, Frances Anderson Center
Edmonds WA 98020
(425) 771-0256
carrie.hite@edmondswa.gov
WDFW's Representative
Kristen Kuykendall
600 Capital Way North
Olympia, WA 98501-1091
(360) 902-8383
Kristen. Kuykendall@dfw.wa.gov
J. ENTIRE CONTRACT
This Contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other
understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties.
K. APPROVAL
This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be
binding until so approved. This Contract may be altered, amended, or waived only by a written amendment
executed by both parties.
IN WITNESS WHERE, WDFW and the Contractor have signed this contract.
CITY OF EDMONDS WASHINGTON DEPARTMENT OF FISH AND WILDLIFE
Signature and Date
Printed Name and Title
Signature and Date
Printed Name and Title
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Packet Pg. 33
1.6.a
Attachment A -
GENERAL TERMS AND CONDITIONS
Interagency Agreements
DEFINITIONS
As used throughout this contract, the following terms shall have the meaning set forth below:
A. "AGENCY" or "WDFW" shall mean the Department of Fish and Wildlife of the State of Washington, any
division, section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY.
B. "AGENT" shall mean the Director, and/or the delegate authorized in writing to act on the Director's behalf.
C. "CONTRACTOR" shall mean that firm, provider, organization, individual or other entity performing L
service(s) under this contract, and shall include all employees of the CONTRACTOR. a
D. "RCW" shall mean the Revised Code of Washington. All references in the contract to RCW chapters or c
sections shall include any successor, amended or replacement statutes. N
E. "SUBCONTRACTOR" shall mean one not in the employment of the CONTRACTOR, who is performing all o
or part of those services under this contract under a separate contract with the CONTRACTOR. The
terms "SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any tier. i
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ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract shall be o
made by the AGENCY.
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AMENDMENTS
This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding a.,
unless they are in writing and signed by personnel authorized to bind each of the parties.
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 28 CFR Part 35
The CONTRACTOR must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local government
services, and telecommunications.
ASSIGNMENT
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
CONTRACTOR without prior written consent of the AGENCY.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The CONTRACTOR shall not use or disclose any information concerning the AGENCY, or information that
may be classified as confidential, for any purpose not directly connected with the administration of this
contract, except with prior written consent of the AGENCY, or as may be required by law.
DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Subcontractors.
DISPUTES
In the event that a dispute arises under this contract, it shall be determined by a Dispute Board in the following
manner: Each party to this contract shall appoint one member to the Dispute Board. The members so appointed
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Packet Pg. 34
1.6.a
shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts,
contract terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board
shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be
final and binding on the parties hereto. As an alternative to this process and if applicable, either of the parties
may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's
process will control.
DUPLICATE PAYMENT
The AGENCY shall not pay the CONTRACTOR, if the CONTRACTOR has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
ENTIRE AGREEMENT
This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties °'
hereto. a
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EQUIPMENT MANAGEMENT
For the purposes of this contract, "Inventoriable Equipment" shall mean a tangible asset which has a service c
life of more than one year and with a unit cost of $5,000 or greater; and tangible assets with a unit cost of
more than $300 that the AGENCY considers "small and attractive," such as engines, chain saws, i
communications equipment, global position systems, optical devices, cameras, microcomputer and related c
systems, and video equipment; and firearms, boats and motorized vehicles of any value. U
If the CONTRACTOR uses contract funds to purchase Inventoriable Equipment, title to that Inventoriable u
Equipment shall be held by the AGENCY unless otherwise specified in this contract. The AGENCY's
Inventoriable Equipment provided to the CONTRACTOR shall be used only for the performance of this
contract. Title to the AGENCY's Inventoriable Equipment shall remain with the AGENCY. a
The CONTRACTOR shall take reasonable steps to account for and protect Inventoriable Equipment from loss
or damage; report to the AGENCY any loss or damage of such property; and take reasonable steps to protect
such property from further damage. The CONTRACTOR shall surrender to the AGENCY all Inventoriable
Equipment either provided by the AGENCY or purchased with contract funds upon the completion or
termination of this contract.
FINAL INVOICE
The CONTRACTOR shall submit the final invoice not later than 60 calendar days from the end of the contract
period.
GOVERNING LAW
This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and
the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
HOLD HARMLESS
Each party to this contract will be assigned, and assume responsibility for any damages to third parties that are
attributable to the negligent acts or omissions of the individual party. Both parties agree, to the extent
permitted by law, to defend, protect, save and hold harmless the other party, its officers, agents, and
employees from any and all claims, costs, damages, and expenses suffered due to each party's own actions
or those of its agents or employees in the performance of this contract.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this contract shall continue to be
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Packet Pg. 35
1.6.a
employees or agents of that party and shall not be considered for any purpose to be employees or agents of the
other party.
NONDISCRIMINATION
During the performance of this contract, both parties shall comply with all federal and state nondiscrimination
laws, regulations and policies. In the event of the CONTRACTOR'S non-compliance or refusal to comply with
any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in
whole or in part, and the CONTRACTOR may be declared ineligible for further contracts with the AGENCY.
The CONTRACTOR shall, however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth herein.
PREVAILING WAGE
If any work performed by subcontractors is subject to Chapter 39.12 of the Revised Code of Washington, the
CONTRACTOR shall ensure that its subcontractors pay the prevailing rate of wages to all subcontractor
workers, laborers or mechanics in the performance of any part of the work described in the contract in
accordance with state law and Department of Labor and Industries rules and regulations.
RECORDS MAINTENANCE
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The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently
and properly reflect all direct and indirect costs expended by either party in the performance of the servicesCU
described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other
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personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by
law. All books, records, documents, and other material relevant to this contract will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties
o
shall have full access and the right to examine any of these materials during this period. 3:
Records and other documents, in any medium, furnished by one party to this contract to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or
make available this material to any third parties without first giving notice to the furnishing party and giving it a
reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties.
RIGHT OF INSPECTION
The CONTRACTOR shall provide right of access to its facilities to the AGENCY, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all reasonable
times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this contract shall be "works for hire" as defined by the
U.S. Copyright Act of 1976 and shall be owned by the AGENCY. Data shall include, but not be limited to, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes
and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under
the "Termination" clause, without the thirty -day notice requirement, subject to renegotiation at the AGENCY'S
discretion under those new funding limitations and conditions.
Paye
Packet Pg. 36
1.6.a
SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract.
SUBCONTRACTING
Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall
the existence of the subcontract operate to release or reduce the liability of the CONTRACTOR to the
AGENCY for any breach in the performance of the CONTRACTOR'S duties. This clause does not include
contracts of employment between the CONTRACTOR and personnel assigned to work under this contract.
Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this contract are carried forward to any subcontracts. CONTRACTOR and its
subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized c
persons personal information without the express written consent of the agency or as provided by law. a.
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TERMINATION
Either party may terminate this contract upon 30-days' prior written notification to the other party. If this contract is ii
so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this contract prior to the effective date of termination.
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TERMINATION FOR CAUSE c
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this contract, or if
either party violates any of these terms and conditions, the aggrieved party will give the other party written notice U-
of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure
within 15-working days. If failure or violation is not corrected, this contract may be terminated immediately by
written notice of the aggrieved party to the other.
WAIVER
Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach. Any
waiver shall not be construed to be a modification of the terms of this contract unless stated to be such in
writing and signed by authorized representative of the AGENCY.
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1.6.a
Attachment B -
CONTRACT/PROJECT SUMMARY
TITLE: City of Edmonds Fishing Pier
WDFW CONTRACT NUMBER: 19-13320
PERIOD: 05/15/2019 to 06/30/2021
WDFW MANAGER:
CONTRACTOR: City of Edmonds
Kristen Kuykendall
CONTRACTOR CONTACT: Carrie Hite
771-0256
600 Capital Way North
(425)
Olympia, WA 98501-1091
CONTRACT TYPE: Payable / Goods and Services /
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n.Kuyk83
Kristen.
Kristen.Kuykendall@dfw.wa.gov
Interlocal
SUMMARY CONTRACT DESCRIPTION:
This agreement is to complete the Fishing Pier construction conducted under a prior contract #13-2156
between the parties.
Funding from WDFW will be used for:
-Contract support for engineering services
-Construction contract
-Remaining construction needs for patching and sealing of piers
-City staff time
CFDA Number
Award Year
Award Number
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1.6.a
Attachment C -
STATEMENT OF WORK
Introduction
The purpose of this agreement is to complete the work initiated by the parties under
WDFW contact #13-2156, which has not been completed due a contractor default.
2. Funding
WDFW has allocated an additional $150.000.00 WDFW capital budget finding to complete
this project.
3. Description of all Project Requirements
The remaining scope of work consists of the following items:
•Contract support for engineering services
• Construction contract
*Remaining construction needs for patching and sealing of piers
• City staff time
Packet Pg. 39
1.7
City Council Agenda Item
Meeting Date: 07/9/2019
Interlocal Agreement with Edmonds School District for Meadowdale Preschool
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
The Council approves this each year.
Staff Recommendation
PPW Committee forward this to full Council for approval on the consent agenda.
Narrative
The Meadowdale Preschool provides a fun, caring, secure and positive learning environment where
children enjoy hands-on curriculum in math, science, art, writing, music and large motor activities. Open
play and structured group times provide children with opportunities to learn social, emotional, and
academic skills to prepare them for kindergarten.
The City of Edmonds has had an Interlocal Agreement for many years with the Edmonds School District
for the Meadowdale Preschool program.
This ILA allows the Edmonds School District to place up to 3 students into the Meadowdale Preschool
program run by the Parks and Recreation Department. There is no charge to the families of these 3
students as the School District pays the enrollment fees.
Attachments:
CITY OF EDMONDS - INTERLOCAL COOPERATION AGREEMENT 19-20
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1.7.a
b'I)MO NI]S
EDMONDS SCHOOL DISTRICT NO. 15
LS 20420 — 68TH Avenue West
Lynnwood, WA 98036
SCH(DL 425-431-7000
V I-S R i C I
INTERLOCAL COOPERATION AGREEMENT
BETWEEN
EDMONDS SCHOOL DISTRICT NO. 15
AND
CITY OF EDMONDS
Whereas, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local government units to make the
most efficient use of their powers by enabling them to cooperate with other government entities on the
basis of mutual advantage and thereby to provide services and facilities in a manner pursuant to forms of
governmental organizations that will accord best with geographic, economic population, and other factors
influencing the needs and development of local communities, now therefore, the following agreement is
established.
This Contract is made and entered into by and between EDMONDS SCHOOL DISTRICT NO. 15,
hereinafter referred to as the "DISTRICT", and CITY OF EDMONDS, hereinafter referred to as
"CONTRACTOR."
1. PURPOSE
The purpose of this contract is to: Provide educational services to district students as described in scope
of work.
CONTRACT MANAGEMENT
The Contract Manager for each of the parties shall be the contact person for all communications and
billings regarding the performance of this contract.
Contract Manager for CONTRACTOR is:
Contract Manager for DISTRICT is:
Contract Mgr. Name: Todd Cort
Contract Mgr. Name: Bo Zhao
Contractor Name: CITY OF EDMONDS
Department Name: Student Services
Address: 700 Main St
Address 20420 68th Ave W
City, State Zip Code: Edmonds, WA 98020
City, State Zip Code: Lynnwood, WA 98036
Phone: (425) 771-0232 Fax: (425) 771-0253
Phone: (425) 431-7177 Fax: (425) 431-7339
E-mail address: todd.cort@edmondswa.gov
E-mail address: zhaob310@edmonds.wednet.edu
2. SCOPE OF WORK
The DISTRICT and CONTRACTOR have a collaborative arrangement for services to preschool
children with disabilities. This includes enrollment of preschool children with disabilities in the
CONTRACTOR preschool program. These students participate in the classroom activities and are
supported by DISTRICT special education staff. This allows students with disabilities to participate
with typically developing peers.
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1.7.a
A. Attachment: A, attached hereto and incorporated by reference, contains the General Terms and
Conditions governing work to be performed under this contract, the nature of the working relationship
between the DISTRICT and the CONTRACTOR, and specific obligations of both parties.
3. PERIOD OF PERFORMANCE
Subject to other contract provisions, the Period of Performance under this contract will be from
September 1, 2019 through August 31, 2020, with the option to renew for four additional one year
periods.
4. COMPENSATION/ PAYMENT
Compensation for services rendered shall be based on the schedule set forth in ATTACHMENT B, Fees
and Expenses.
5. EXPENSES:
The District does not cover expenses for independent contractors. Any anticipated expenses must be
included as part of the Contractor's compensation.
6. BILLING PROCEDURES
DISTRICT will pay CONTRACTOR upon receipt of properly completed invoices, which shall be submitted
to the contract manager not more often than monthly. The invoices shall describe and document, to the
DISTRICT'S satisfaction, the work performed, the progress of the project, and fees.
Payment shall be considered timely if made by the DISTRICT within thirty (30) days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the CONTRACTOR.
The DISTRICT may, in its sole discretion, terminate the contract or withhold payments claimed by the
CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or
condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under this contract shall
be made by the DISTRICT.
The DISTRICT shall not pay any claims for payment for services submitted more than twelve (12) months
after the calendar month in which the services were performed.
DUPLICATION OF BILLED COSTS: The CONTRACTOR shall not bill the DISTRICT for services
performed under this contract, and the DISTRICT shall not pay the CONTRACTOR, if the CONTRACTOR
is entitled to payment or has been or will be paid by any other source, including grants, for that service.
DISALLOWED COSTS: The CONTRACTOR is responsible for any audit exceptions or disallowed costs
incurred by its own organization or that of its subcontractors.
7. ASSURANCES
DISTRICT and the CONTRACTOR agree that all activity pursuant to this contract will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
8. ORDER OF PRECEDENCE
Each of the exhibits listed below is by this reference hereby incorporated into this contract. In the event
of an inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the
following order:
■ Applicable Federal and state of Washington statutes and regulations;
■ Special Terms and Conditions as contained in this basic contract instrument;
■ Attachment A — General Terms and Conditions;
■ Attachment B — Fees & Expenses
■ Any other provision, term or material incorporated herein by reference or otherwise incorporated.
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INTERAGENCY AGREEMENT
CITY OF EDMONDS - INTERLOCAL COOPERATION AGREEMENT 71112019
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1.7.a
9. ENTIRE AGREEMENT
This contract, including referenced exhibits, represents all the terms and conditions agreed upon by the
parties. No other understandings or representations oral or otherwise, regarding the subject matter of this
contract shall be deemed to exist or to bind any of the parties hereto.
10. CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
11. APPROVAL
This contract shall be subject to the written approval of the DISTRICT'S authorized representative and
shall not be binding until so approved. The contract may be altered, amended or waived only by a written
amendment executed by both parties.
THIS CONTRACT, consisting of 4 pages and 2 attachments, is executed by the persons signing below
who warrant that they have the authority to execute the contract.
EDMONDS SCHOOL DISTRICT NO. 15
CONTRACTOR:
Dana Geaslen, Executive Director, Student Services
(Signature)
Board Approval Date
Printed name and title
Jenna Valach
Director of Budget & Finance
CITY OF EDMONDS
Company Name
700 Main St, Edmonds, WA 98020
Address
425 771-0232 425 771-0253
Phone FAX
todd.cort@edmonds .l;oy
Email
FEIN or SSN WA UBI
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CITY OF EDMONDS - INTERLOCAL COOPERATION AGREEMENT 71112019
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1.7.a
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
1. Definitions
As used throughout this Agreement, the following terms shall have the meanings set forth below:
A. "CLIENT" shall mean an individual receiving services under this Agreement.
B. "CONTRACTOR" shall mean that agency, firm, provider organization, individual or other
entity performing services under this Agreement. It shall include any subcontractor retained
by the prime contractor as permitted under the terms of this agreement.
C. "CONTRACTING OFFICER" shall mean that individual authorized to execute this
agreement on behalf of the DISTRICT.
D. "DISTRICT" shall mean the Edmonds School District, any division, section, office, unit or
other entity of the DISTRICT or any of the officers or other officials lawfully representing that
DISTRICT.
E. "PERSONAL INFORMATION" means information identifiable to any person, including, but
not limited to, information that relates to a person's name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, social security numbers, driver license numbers, other identifying numbers, and
any financial identifiers.
"SUBCONTRACTOR" shall mean one not an employee of the contractor, who is
performing all or part of those services under this Agreement under a separate contract with
the contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in
any tier.
G. VENDOR" is an entity that agrees to provide the amount and kind of services requested by
the District; provides services under the contract only to those beneficiaries individually
determined to be eligible by the District and, provides services on a fee for service or per
unit basis with contractual penalties if the entity fails to meet program performance
standards.
2. Provision of Services:
Contractor agrees to provide the amount and kind of services requested by the District; provides
services under the contract only to those beneficiaries individually determined to be eligible by the
District and, provides services on a fee -for -service or per -unit basis with contractual penalties if the
entity fails to meet program performance standard.
3. Americans with Disabilities Act (ADA) Of 1990,
Public Law 101-336, also referred to as the "ADA" 28 CFR PART 35
The contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4. Assignment
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
contractor without prior written consent of the DISTRICT.
5. Background Check
At no additional cost to the district, the contractor will ensure that the contractor or any employees
who will have regularly scheduled unsupervised access to children shall require a record check
through the Washington state patrol criminal identification system under RCW 43.43.830 through
43.43.834, 10.97.030, and 10.97.050 and through the federal bureau of investigation before hiring an
employee. The record check shall include a fingerprint check using a complete Washington state
criminal identification fingerprint card.
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6. Certification Regarding Debarment, Suspension and Ineligibility
Contractor certifies that to the best of their knowledge/belief that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
for the award of contracts by any Federal governmental agency or department. Further, AGENCY
certifies that they are not presently indicted for or have not within a three year period proceeding this
bid been convicted of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction
or contract.
If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition
to any other remedies available to the District, the District may terminate this transaction for default.
Further, it is the responsibility of the Contractor to verify that lower -tier parties to this transaction are
not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded for the award of contracts by any Federal governmental agency or department.
7. Change in Status
In the event of substantive change in the legal status, organizational structure or fiscal reporting
responsibility of the contractor, contractor agrees to notify the DISTRICT of the change. Contractor
shall provide notice as soon as practicable, but no later than thirty -days after such a change takes
effect.
8. Changes and Modifications
A. The contracting officer may, at any time, by written notification to the contractor, and without
notice to any known guarantor or surety, make changes within the general scope of the
services to be performed under the contract. If the contractor agrees to such changes, a
written contract amendment reflecting such change shall be executed by the parties. An
equitable adjustment in cost or period of performance or both may be made if required by
the change. Any claim for adjustment in price or period of performance must be received
within thirty (30) days of the contractor's receipt of the change notice.
B. The contracting officer may, however, receive and act upon any such claim at any time prior
to final payment under the contract at his/her discretion.
C. Failure to agree to any adjustment made under this section shall be an issue and may be
reviewed as provided in the "Disputes" section of this agreement. Nothing in this section
shall excuse the contractor from proceeding with the contract as changed.
9. Compliance with Applicable Law
Contractor shall comply with all federal, state, and local laws applicable to public contracts, to the
work done under this Contract, and with all regulations and administrative rules established pursuant
to those law
10. Conflict of Interest
A. The DISTRICT may, in its sole discretion, by written notice to the contractor, terminate this
contract if it finds, after due notice and examination by the contracting Officer, that there is a
violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute
involving the contractor in the procurement of or performance under, this contract.
B. In the event this contract is terminated as provided above, the DISTRICT shall be entitled to
pursue the same remedies against the contractor as it could pursue in the event of a breach
of the contract by the contractor. The rights and remedies of the DISTRICT provided for in
this clause shall not be exclusive and are in addition to any other rights and remedies
provided by law. The existence of facts upon which the contracting officer makes any
determination under this clause shall be an issue and may be reviewed as provided in the
"Disputes" clause of this contract.
11. Covenant Against Contingent Fees
The contractor warrants that no person or selling agent has been employed or retained to solicit or
secure this contract upon an agreement or understanding for a commission, percentage, brokerage
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or contingent fee, excepting bonafide employees or bonafide established agent maintained by the
contractor for the purpose of securing business. The District shall have the right, in the event of
breach of this clause by the contractor, to annul this contract without liability or, in its discretion, to
deduct from the contract price or consideration or recover by other means the full amount of such
commission, percentage, brokerage or contingent fees.
12. Disputes - Mediation
A. Except as otherwise provided in this contract, when a dispute arises between the parties
and it cannot be resolved by direct negotiation, the parties agree to participate in mediation
in good faith. The mediator shall be chosen by agreement of the parties. If the parties
cannot agree on a mediator, the parties shall use a mediation service that selects the
mediator for the parties. The parties agree that mediation shall precede any action in a
judicial or quasi-judicial tribunal.
B. Nothing in this contract shall be construed to limit the parties' choice of a mutually
acceptable alternative resolution method such as a disputes hearing, a dispute resolution
board or arbitration.
13. Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
14. Employee Removal.
At District's request, Contractor will immediately remove any Contractor employee from all District
properties in cases where the District determines, in its sole discretion, that removal of that employee
is in the District's best interests.
15. Governing Law
This contract shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought hereunder shall be in Superior Court for Snohomish
County.
16. Indemnification
The Contractor shall defend, indemnify and hold harmless the District, its board of directors, officers,
employees, or agents from and against any and all claims, liabilities and expenses, including
attorney's fees, arising out of or resulting from any injuries to persons (including death) or damage to
property arising from acts or omissions of the Contractor, its employees, agents or subcontractors,
however caused.
17. Insurance
The Contractor shall purchase and maintain at its own cost in a company or companies licensed and
admitted to do business in the State of Washington such comprehensive general liability and other
insurance, on an occurrence basis, and as will provide protection from claims set forth below which
may arise out of or result from the Contractor's operations under the contract, whether to be
performed or furnished by the Contractor, by any subcontractor, by anyone directly or indirectly
employed by any of them to perform or furnish any of the products or services, or by anyone for
whose acts any of them may be liable.
Edmonds School District No. 15 shall be named as a primary, non-contributing additional insured on
such policies other than state workers' compensation. The District's specification or approval of this
insurance or of its amount shall not relieve or decrease the liability of the Contractor under this
contract or otherwise. Policies shall contain a provision that the District shall be given 30 days written
notice by certified mail before cancellation of any insurance or reduction of the amount thereof, or any
alteration, modification or restriction thereto. Upon acceptance of contract and prior to any work
being performed, a certificate of insurance with additional insured endorsement attached shall be
mailed to:
Edmonds School District No. 15
Attn: Risk Management
20420 68th Ave W
Lynnwood, WA 98036-7400
Or sent via email to: RiskMgmt@edmonds.wednet.edu
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REQUIRED COVERAGE:
A. Claims under workers' or workmen's compensation, disability benefits and other similar
employee benefit acts, including Contingent Employers Liability (Stop Gap);
B. Claims for damages because of bodily injury, occupational sickness or disease, or death of
the Contractor's employees;
C. Claims for damages because of bodily injury, sickness or disease, or death of any person
other than the Contractor's employees;
D. Claims for damages insured by personal injury liability coverage which are sustained (a) by
any person as a result of an offense directly or indirectly related to the employment of such
person by the Contractor, or (b) by any other person for any other reason. Claims for
damages, other than to the products or services themselves, because of injury to or
destruction of tangible property wherever located, including loss of use resulting therefrom;
E. Claims arising out of operation of Laws or Regulations for damages because of bodily injury
or death of any person or for damage to property;
F. Claims for damages because of bodily injury or death of any person or property damage
arising out of the ownership, maintenance or use of any motor vehicle, including coverage for
Owned Motor Vehicles, Non -Owned Motor Vehicles and Hired or Borrowed Motor Vehicles;
G. Comprehensive General Liability;
H. Blanket Contractual Liability;
I. Comprehensive Auto Liability; and
J. Claims for damages arising out of the contractor's errors and omissions while performing
professional services
K. These required coverage shall be written for not less than the following (or greater if
required by law):
Worker's Compensation:
State: Statutory
$500,000
Employer's Liability:
Comprehensive General Liability
(including Premises -Operations;
Bodily Injury; Property
$1,000,000
$2,000,000
Independent Contractor's Protective;
Damage; Combined
Each
Aggregate
Products and Completed Operations;
Single Limit:
Occurrence
Broad -Form Property Damage):
Bodily Injury; Property
$1,0001000
000
Damage; Combined
Each
ate
Aggregate
Aggre
Single Limit:
Occurrence
Blanket Contractual Liability:
Personal Injury, with
$1,0001000
000
Employment Exclusion
Each
Aggre
Aggregate
Deleted:
Occurrence
Bodily Injury; Property
$1,000,000
000
Comprehensive Automobile Liability:
Damage; Combined
Each
Aggregate
Aggregate
Single Limit:
Occurrence
Damages arising out of
the contractor's errors and
Professional Errors and Omissions
$1,000,000
$2,000,000
Aggregate
omissions while
Each
Liability
performing professional
Occurrence
services
18. Independent Capacity
The parties intend that an independent contractor relationship will be created by this contract. The
contractor and his or her employees or agents performing under this contract are not employees or
agents of the District. The contractor will not hold himself/herself out as nor claim to be an officer or
employee of the District by reason hereof, nor will the contractor make any claim of right, privilege or
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1.7.a
benefit that would accrue to such employee under law. Conduct and control of the work will be solely
with the contractor.
Industrial Insurance Cove
A. The contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the
contractor fails to provide industrial insurance coverage or fails to pay premiums or
penalties on behalf of its employees as may be required by law, the District may collect
from the contractor the full amount payable to the Industrial Insurance accident fund. The
District may:
B. Deduct the amount owed by the contractor to the accident fund from the amount payable to
the contractor by District under this contract; and
C. Transmit the deducted amount to the Department of Labor and Industries (L&I), Division of
Insurance Services.
D. This provision does not waive any of L&I's rights to collect from the contractor.
19. Licensinq and Accreditation Standards
The contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements/standards, necessary in the performance of this contract.
20. Limitation of Authority
Only the contracting officer or his/her delegate by writing (delegation to be made prior to action) shall
have the express, implied or apparent authority to alter, amend, modify or waive any clause or
condition of this contract. Furthermore, any alteration, amendment, modification or waiver of any
clause or condition of this contract is not effective or binding unless made in writing and signed by the
contracting officer.
21. Nondiscrimination
During the performance of this contract, the contractor shall comply with all federal and state
nondiscrimination laws, regulations and policies. In the event of the contractor's noncompliance or
refusal to comply with any nondiscrimination law, regulation or policy, this contract may be rescinded,
canceled or terminated in whole or in part, and the contractor may be declared ineligible for further
contracts with the District. The contractor shall, however, be given a reasonable time in which to cure
this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set
forth herein.
22. Overpayments and Assertion of Lien
In the event that the District establishes overpayments or erroneous payments made to the contractor
under this contract, the District may secure repayment, plus interest, if any, through the filing of a lien
against the contractor's real property or by requiring the posting of a bond, assignment of deposit or
some other form of security acceptable to the District or by doing both.
23. Ownership of Work Products.
Contractor agrees that any and all goods or services provided by or developed for District are
intended as "works made for hire" by Contractor for District. As a work made for hire, all work
products (including intellectual property) created by the Contractor, as part of Contractor's
performance under this Contract shall be the exclusive property of the District. If any such work
products contain Contractor's intellectual property that is or could be protected by federal copyright,
patent, or trademark laws, Contractor hereby grants District a perpetual, royalty -free, fully -paid, non-
exclusive, and irrevocable license to copy, reproduce, deliver, publish, perform, dispose of, and use
or re -use, in whole or in part, and to authorize others to do so, all such work products. District shall
have no right in any pre-existing work product of Contractor provided to District by Contractor in the
performance of this Contract, except to copy, use, or re -use any such work product for District use
only.
24. Privacy
A. This provision is required by statute. As required by the 20 USC 1232(g) (Family
Educational Rights and Privacy Act, "FERPA"), and RCW 28A.605.030, Contractor shall not
disclose any information or records regarding students or their families that Contractor may
learn or obtain in the course and scope of its performance of this Contract
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B. FERPA Re -disclosure. The parties recognize that FERPA imposes strict penalties for
improper disclosure or re -disclosure of confidential student information, including but not
limited to denial of access to personally identifiable information ("PII") from education
records for at least five years (34 CFR 99.33(e)). Therefore, consistent with FERPA's
requirements, PH obtained by Contractor in the performance of this Contract may not be re -
disclosed to third parties without the written consent of the student's parent/guardian and
must be used only for the purposes identified in this Contract
C. Personal information collected, used or acquired in connection with this contract shall be
used solely for the purposes of this contract. Contractor and its subcontractors agree not to
release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons
personal information without the express written consent of the agency or as provided by
law.
D. Contractor agrees to implement physical, electronic and managerial safeguards to prevent
unauthorized access to personal information.
E. The District reserves the rights to monitor, audit or investigate the use of personal
information collected, used or acquired by the contractor through this contract. The
monitoring, auditing or investigating may include but is not limited to "salting" by the District.
Contractor shall certify the return or destruction of all personal information upon expiration
of this contract. Salting is the act of placing a record containing unique but false information
in a database that can be used later to identify inappropriate disclosure of data contained in
the database.
F. Any breach of this provision may result in termination of the contract and the demand for
return of all personal information. The contractor agrees to indemnify and hold harmless
the District for any damages related to the contractor's unauthorized use of personal
information.
G. For the purposes of this provision, personal information includes but is not limited to
information identifiable to an individual that relates to a natural person's health, finances,
education, business, use or receipt of governmental services or other activities, names,
addresses, telephone numbers, social security numbers, driver license numbers, financial
profiles, credit card numbers, financial identifiers and other identifying numbers.
25. Records, Documents, and Reports
Contractor agrees that District and its authorized representatives are entitled to review all Contractor
books, documents, papers, plans, and records, electronic or otherwise ("Records"), directly pertinent
to this Contract for the purpose of making audit, examination, excerpts, and transcripts. The
contractor shall maintain all books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this contract. Contractor shall retain such records for a period
of six years following the date of final payment. At no additional cost, these records, including
materials generated under the contract, shall be subject at all reasonable times to inspection, review
or audit by the District, personnel duly authorized by the District, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims or audit findings involving the records have been resolved.
26. Registration with Department of Revenue
The contractor shall complete registration with the Department of Revenue, General Administration
Building, Olympia WA 98504, and be responsible for payment of all taxes due on payments made
under this contract.
27. Right of Inspection
The contractor shall provide right of access to its facilities to the District or any of its officers at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this contract on behalf of the District. All inspections and evaluations shall be
performed in such a manner that will not unduly interfere with the contractor's business or work
hereunder.
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28. Rights in Data
A. Unless otherwise provided, data that originates from this contract shall be "works for hire"
as defined by the U.S. Copyright Act of 1976 and shall be owned by the District. Data shall
include, but not be limited to, reports, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions.
Ownership includes the right to copyright, patent, register and the ability to transfer these
rights.
B. Data that is delivered under the contract, but that does not originate there from, shall be
transferred to the District with a nonexclusive, royalty free, irrevocable license to publish,
translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; provided
that such license shall be limited to the extent that the contractor has a right to grant such a
license.
C. The contractor shall exert all reasonable effort to advise the District, at the time of delivery
of data furnished under this agreement, of all known or potential invasions of privacy
contained therein and of any portion of such document, which was not produced in the
performance of this agreement.
D. The District shall receive prompt written notice of each notice or claim or copyright
infringement received by the contractor with respect to any data delivered under this
agreement. The District shall have the right to modify or remove any restrictive markings
placed upon the data by the contractor.
29. Safeguarding of Information
The contractor shall not use or disclose any:
A. Personal Information gained by reason of this contract or:
B. Information that may be classified as confidential for any purpose not directly connected
with the administration of this contract except (1) with prior written consent of the District or
(2) as may be required by law. The contractor shall safeguard such information and shall
return or certify destruction of the information upon contract expiration or termination.
30. Savings
In the event funding from state, federal or other sources is withdrawn, reduced or limited in any way
after the effective date of this contract and prior to normal completion, the District may terminate the
contract under the "Termination for Convenience" clause, without advance notice, subject to
renegotiation at the District's discretion under those new funding limitations and conditions.
31. Security
Any disclosure or removal of any District matter or property by Contractor shall be cause for
immediate termination of this Contract. Contractor shall bear sole responsibility for any liability
including, but not limited to attorneys' fees, resulting from any action or suit brought against District as
a result of Contractor's willful or negligent release of information, documents, or property contained in
or on District property. District hereby deems all information, documents, and property contained in or
on District property privileged and confidential.
32. Severability
If any provision of this contract or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this contract that can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this contract, and to this end the provisions of this contract are declared
to be severable.
33. Subcontracting
Neither the contractor nor any Subcontractor shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the District. In no event
shall the existence of the subcontract operate to release or reduce the liability of the contractor to the
District for any breach in the performance of the contractor's duties.
This clause does not include contracts of employment between the contractor and personnel
assigned to work under this contract.
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34. Termination for Convenience
Except as otherwise provided in this contract, the contracting officer may, by ten (10) days written
notice, beginning on the second day after the mailing, terminate this contract in whole or in part. If
this contract is so terminated, the District shall be liable only for payment required under the terms of
this INTERAGENCY AGREEMENT rendered or goods delivered prior to the effective date of
termination.
35. Termination for Default
A. The contracting officer may terminate this contract for default, in whole or in part, by written
notice to the contractor if the District has a reasonable basis to believe that the contractor has
1. Failed to meet or maintain any requirement for contracting with the District;
2. Failed to ensure the health or safety of any client for whom services are being provided
under this contract;
3. Failed to perform under or otherwise breached, any term or condition of this contract;
and/or
4. Violated any applicable law or regulation.
B. If it is later determined that the contractor was not in default, the termination shall be
considered a termination for convenience.
36. Termination Procedure
A. Upon termination of this contract, the District, in addition to any other rights provided in this
contract, may require the contractor to deliver to the District any property specifically produced
or acquired for the performance of such part of this agreement as has been terminated. The
provisions of the "Treatment of Assets" clause shall apply in such property transfer.
B. The District shall pay to the contractor the agreed upon price, if separately stated, for
completed work and services accepted by the District and the amount agreed upon by the
contractor and the contracting officer for (a) completed work and services for which no separate
price is stated, (b) partially completed work and services, (c) other property or services that are
accepted by the District, and (d) the protection and preservation of the property, unless the
termination is for default, in which case the contracting officer shall determine the extent of the
liability of the District. Failure to agree with such determination shall be a dispute within the
meaning of the "Disputes" clause of this agreement.
C. The District may withhold from any amounts due the contractor for such completed work or
services such sum as the contracting officer determines to be necessary to protect the District
against potential loss or liability.
D. The rights and remedies of the District provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this agreement.
E. After receipt of a notice of termination, and except as otherwise directed by the contracting
officer, the contractor shall:
F. Stop work under the agreement on the date and to the extent specified in the notice;
G. Place no further orders or subcontracts for materials, services or facilities except as necessary
to complete such portion of the work not terminated;
H. Assign to the District, in the manner, at the times, and to the extent directed by the contracting
officer, all of the rights, titles, and interest of the contractor under the orders and subcontracts in
which case the District has the right, at its discretion, to settle or pay any or all claims arising
out of the termination of such orders and subcontracts.
I. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the contracting officer to the extent he/she may
require, which approval or ratification shall be final for all the purposes of this clause;
J. Transfer title to the District and deliver, in the manner, at the times and to the extent as directed
by the contracting officer, any property which, if the contract had been completed, would have
been required to be furnished to the District;
K. Complete performance of such part of the work not terminated by the contracting officer; and,
INTERAGENCY AGREEMENT Rev 8/2/11 Page 11 of 14
Terms and Conditions
Packet Pg. 51
1.7.a
Take such action as may be necessary or as the contracting officer may direct, for the
protection and preservation of the property related to this agreement that is in the possession of
the contractor and in which the District has or may acquire an interest.
37. Treatment of Assets
A. Title to all property financed or furnished by the District shall remain in the District. Title to all
property purchased by the contractor, for which the contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in the District upon delivery of such
property to the contractor. Title to other property, the cost of which is reimbursable to the
contractor under the contract, shall pass to and vest in the District upon (i) issuance for use of
such property in the performance of this contract or (ii) commencement of use of such property
in the performance of this contract or (iii) reimbursement of the cost thereof by the District in
whole or in part, whichever first occurs.
B. Any property of the District furnished to the contractor shall, unless otherwise provided herein
or approved by the District, be used only for the performance of this contract.
C. The contractor shall be responsible for any loss or damage to property of the District that
results from the negligence of the contractor or that results from the failure on the part of the
contractor to maintain and administer that property in accordance with sound management
practices.
D. If any District property is lost, destroyed or damaged, the contractor shall notify the District and
shall take all reasonable steps to protect the property from further damage.
E. The contractor shall surrender to the District all property of the District prior to settlement upon
completion, termination or cancellation of this agreement.
F. All reference to the contractor under this clause shall include contractor's employees, agents or
subcontractors.
38. Waiver of Default
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Waiver shall not be construed to be a modification of the terms of the contract unless stated
to be such in writing, signed by the contracting officer of the District.
39. Work Performed on District Property
Contractor shall comply with the following:
A. Identification: When performing work on District property, Contractor shall be in full uniform at
all times. Uniforms must include shirt with attached Contractor company identification. All such
persons must also carry photo identification and must present it to any District personnel upon
request. If Contractor cannot produce such identification or if the identification is unacceptable
to District, District may provide at its sole discretion, District -produced identification tags to
Contractor, costs to be borne by Contractor. If Contractor does not have a specific uniform for
its employees, then Contractor shall provide identification tags as described above and/or any
other mechanism the District in its sole discretion determines is required to easily and
appropriately identify Contractors.
B. Sign -in Required: As required by schools and other District locations, each day Contractor's
employees are present on District property, those employees must sign into the location's main
office to receive an in -school identification/visitors tag. Contractor's employees must display
this tag on their person at all times while on District property.
C. No Smoking: All District properties are tobacco -free zones; Contractor is prohibited from using
any tobacco product on District property.
D. No Drugs: All District properties are drug -free.
E. No Weapons or Firearms: Except as provided by statute and District policy, all District
properties are weapons- and firearms -free zones; Contractor is prohibited from possessing on
its persons or in its vehicles any weapons or firearms while on District property.
F. Unsupervised Contact with Students
INTERAGENCY AGREEMENT Rev 8/2/11 Page 12 of 14
Terms and Conditions
Packet Pg. 52
1.7.a
G. This provision is required by statute. "Unsupervised contact' with students means contact that
provides the person opportunity and probability for personal communication or touch with
students when not under direct District supervision. As required by RCW 28A.400.303,
Contractor shall ensure that Contractor, any subcontractors, and their officers, employees, and
agents will have no direct, unsupervised contact with students while on District property.
Contractor will work with District to ensure compliance with this requirement. If Contractor is
unable to ensure through a security plan that none of its officers, employees, or agents or those
of its subcontractors will have direct, unsupervised contact with students in a particular
circumstance or circumstances, Contractor shall notify District before beginning any work that
could result is such contact. Contractor authorizes District to obtain information about
Contractor and its history and to conduct a criminal background check, including fingerprinting,
of any Contractor officers, employees, or agents who will have unsupervised contact with
students. Contractor shall cause its employees and/or subcontractors, if any, to authorize
District to conduct these background checks. Contractor shall pay all fees for processing the
background check. District may deduct the cost of such fees from a progress or final payment
to Contractor under this Contract, unless Contractor elects to pay such fees directly.
INTERAGENCY AGREEMENT Rev 8/2/11 Page 13 of 14
Terms and Conditions
Packet Pg. 53
1.7.a
ATTACHMENT B FEES AND EXPENSES
Tuition based on the following level of services:
Annual tuition cost of approximately $3, 250 per student, pro -rated for partial year enrollment,
with variations due to specific days and times, plus possible one time fees for registration and
supplies.
Anticipated enrollment is 3 students. Total contract amount may change based on changes in
enrollment. All enrollment changes must be approved by District through the IEP process.
Interagency Agreement Rev 8/2/11 Page 14 of 14
ATTACHMENT B — FEES AND EXPENSES
Packet Pg. 54
1.8
City Council Agenda Item
Meeting Date: 07/9/2019
Frances Anderson Roofing Request for Bid
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
The City of Edmonds' Frances Anderson Center was constructed as Edmonds Elementary School in 1928,
with a single -story addition added in the 1950's and 1960's that surrounds almost all the original
building. The original building has two floors and a daylight basement. The original construction is
masonry finished with stucco, with a flat roof and large windows. The later additions are concrete block
with a flat roof. These two roof sections have been in place for over 25 years and need to be replaced in
full. Leaks have gotten more frequent and larger in recent years. We received a state grant through the
State Capital Budget process to be administered by the Department of Commerce (DOC) for $391,400. A
design was completed for approximately $13,000 and the DOC had an $18,000 "take down" for
administering the grant. That left us with approx. $350,000 available for the roofing construction
contract and $10,000 for our internal management costs.
Staff Recommendation
At this time, the Project Manager and Director of Public Works consider the project ready to return to
the bidding stage as soon as possible.
Narrative
The Frances Anderson Center was appropriated State of Washington Capital Facilities Grant money for
the replacement of the building roof at both the Gymnasium and original School building for the 2018-
2019 biennium.
The project was sent out for initial bid on January 15, 2019. Two bids were received by February 19,
2019. Both bids were in excess of the project estimate of $350,000.00. The bids were for $500,000.00
and $566,392.00. After the scope revision the project re -estimated at $400,000.00 and was re -bid as of
March 14, 2019. One bid was received and opened on March 21, 2019. This singular bid was for
$425,666.73. The one bid being higher than the engineer's estimate we need to bid this again. We will
be changing the specification on the on the allowable roofing systems to add flexibility in hopes of
attracting additional bids and more competition.
Packet Pg. 55
1.9
City Council Agenda Item
Meeting Date: 07/9/2019
Proposal for Personal Services Contract for Program Administrator at the Wastewater Treatment Plant
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
The Wastewater Treatment Plant Supervisor position has remained unfilled for over two years.
Continuing to advertise this opening has resulted in a stagnant recruitment process that is not producing
viable candidates. We want to suspend the advertisements at this time and retry at a later date with a
revised position title and job description. In the meantime we can no longer wait for the additional
management assistance that we need.
Staff Recommendation
Public Works Director and Wastewater Treatment Plant Manager recommend creation of a contracted
position for a one-year term as a temporary measure.
Narrative
The Public Works Department and the Division of Wastewater treatment wish to enter into a one-year
contract with a Project Employee. This agreement would be entered into with Michael Derrick, former
General Manager of Ronald Wastewater District. The Wastewater Treatment Plant Supervisor position
has remained unfilled for some time. In lieu of pursuing further Supervisory candidates now, the Project
employee contract would allow the continuation and renewal of functions of the Plant Supervisor under
the direction of the Project Employee. This Contract Employee would provide budget oversight, contract
management, project oversight, and productivity measurement during the term of the agreement.
Attachments:
Wastewater Treatment Plant Program Administrator
Summary of Benefit - non represented Employees
Empoyee Agreement WWTP Program Admin - DRAFT - M. DERRICK 07.02.19
Packet Pg. 56
1.9.a
City of Attachment 1
EDMONDS
Washington
WASTEWATER TREATMENT PLANT
Program Administrator
Department: Public Works — Wastewater Treatment
Bargaining Unit: Contract Position FLSA Status: Exempt
Creation Date: July 2019 Reports To: WWTP Manager
POSITION PURPOSE: Under general direction, plans, organizes and coordinates programs in support of the
City's Regional Wastewater Treatment Plant. Is responsible for implementing the WWTP's safety program and
nurturing a culture of safety first; responsible for development and implementation of policies and procedure
designed to improve efficiency of operation and promote fiscal responsibility. Additional responsibilities include
oversight of the plant asset management program utilizing the established records management system and
assisting with the development and management of capital projects. Assists Manager in preparation and
monitoring of the annual operating budget, Capital Improvement Program and when assigned, performs the
duties of the WWTP Manager.
Scope of duties.
• Plan, organize, and coordinate a variety of programs, projects and activities to the operation and
maintenance of the City's wastewater treatment plant.
• Oversee the maintenance management system and asset management program.
• Act as management lead on the WWTP safety committee.
• During periods of absence assumes Manager Roles and responsibilities.
• Prepare and maintain a variety of reports, records and files related to assigned activities.
• Provide input to Manager for the O&M budget process, recommend and plan capital projects, control
and authorize expenditures in accordance with established limitations.
• Administer Capital Improvement projects, make recommendations to Manager, may prepare, advertise,
receive and recommend award bids according to established procedures and oversee projects.
• Communicate with personnel and outside organizations to coordinate activities and programs, resolve
issues and conflicts and exchange information.
• Provide technical expertise, information and assistance to the Manager regarding assigned functions,
assist as needed in the formulation and development of policies, procedures and programs.
• Operate a computer and other office equipment as assigned, maintain current knowledge of plant
instrumentation and control systems, drive a vehicle to various sites to inspect work.
• Attend and conduct a variety of meetings as assigned, represent the City at a variety of meetings.
• Perform related duties as assigned.
Required Knowledge of:
• Maintenance and asset management industry standards.
• Industry standards related to the operation and maintenance of wastewater treatment plants.
• Effective and efficient maintenance of wastewater plant assets.
• Permit requirements.
Wastewater Treatment Plant Program Administrator Packet Pg. 57
1.9.a
JOB DESCRIPTION
Wastewater Treatment Program Administrator
• Applicable laws, codes, regulations, policies and procedures related to the operation and maintenance of
wastewater treatment plants.
• Conflict resolution techniques.
• Interpersonal skills using tact, patience and courtesy.
• Health and safety standards, rules and regulations.
• Budget preparation and control.
• Labor Relations and contract administration.
• Oral and written communication skills.
• Record keeping techniques.
• Operation of a computer and assigned software.
• Supervisory and training principles, methods and techniques.
Required Skill in:
• Planning, organizing and coordinating the operations and maintenance activities of a municipal Wastewater
Treatment Plant.
• Ensure requirements and permits comply with local, state and federal agencies.
• Supervise and evaluate the performance of assigned staff.
• Evaluating work practices of operations, maintenance and laboratory departments to implement current
industry standards.
• Plan plant projects to allocate staffing, timelines and budget.
• Communicating effectively verbally and in writing.
• Interpret, apply and explain rules, regulation, policies and procedures.
• Establishing and maintaining cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Work independently with little direction.
• Plan and organize work.
• Preparing and maintaining a variety of comprehensive records, files, and reports.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Public Administration or Business Administration, or related field and five years of
experience managing and implementing programs or policies developed by others and two years of staff
supervisory responsibility; preferably in a municipal or public sector environment; OR an equivalent combination
of education, training and experience.
Required Licenses or Certifications:
State of Washington Driver's License
CPR and First Aid card, within 6 months of hire
Must be able to successfully complete and pass a background check
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
Wastewater Treatment Plant Program Administrator
Packet Pg. 58
1.9.a
JOB DESCRIPTION
Wastewater Treatment Program Administrator
WORKING CONDITIONS:
Environment:
• Indoor/outdoor work environment
• Driving a vehicle to conduct work
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operate a variety of grounds equipment and power and hand tools.
• Operate a computer keyboard or other office equipment.
• Read a variety of materials and possess close vision, far vision, side vision, depth perception, night
vision and color vision.
• Ascending/descending ladders
• Lifting/ carrying or otherwise move or transport heavy objects frequently up to 50lbs.
• Sitting/standing or otherwise remaining in a stationary position for extended periods of time
• Walking or otherwise moving over rough or uneven surfaces while performing inspections and
investigations.
• Performing repetitive motions, including balancing, stooping, kneeling, bending, crouching, crawling,
reaching overhead, above the shoulders and horizontally, and standing, pushing, pulling and using
stairs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Exposure to chemicals, used in Wastewater treatment such as Sodium Hypochlorite, Caustic Soda,
Bisulfate, Polymers, Clay, Lime and Carbon.
• Exposure to raw and treated sewage, odors associated with sewage treatment, high heat and moving
equipment.
• Exposure to cleaning chemicals, herbicides and dust.
• Working at heights using ladders and structures
• Working around and with sometimes noisy machinery having moving parts
• Exposure to slippery surfaces, damp spaces while cleaning in and around equipment.
• Exposure to electrical power supply and high voltage.
Wastewater Treatment Plant Program Administrator
Packet Pg. 59
A*04%00444k 2
1.9.b
2019 CITY OF EDMONDS
SUMMARY
OF BENEFITS - (NON -REPRESENTED) EMPLOYEES
HEALTH INSURANCE:
AWC Regence Healthfirst 250 Plan or
Kaiser Permanente 200 Plan, Family Coverage Available.
Premium cost is paid: 90% - City, 10% - Employee
Family of four - cost to Employee is $181.55 - $216.71**
DENTAL INSURANCE:
Delta Dental Plan - Family Coverage Available ($1500 annual limit)
Reverse Incentive (100% - 70%)
Includes $1000 Orthodontia Rider
Family of four - Employee Cost is $18.40**
VISION INSURANCE:
VSP Plan
Family coverage - $10 deductible
Family of four - Employee cost $2.86**
LIFE INSURANCE:
Basic Term Life - Directors/Managers: Life Insurance equal to annual salary;
Other non -reps: Life Insurance equal to half annual salary; $1,000 on the
dependents. Premium is fully paid by the City. Voluntary buy -up available.
$150,000 - for duty related death - WA State
RETIREMENT:
State Retirement is mandatory - PERS Contribution Rates:
City Employee
PERS II 11.18% 6.12% (7/1/15)
PERS II 12.70% 7.38% (7/1/17)
PERS II 12.83% 7.41% (9/1/18)
MEBT:
Retirement program in lieu of Social Security
Contribution Rate: City and Employee approximately 6.2% each
Includes Long Term Disability & $100,000 life insurance
MEDICARE:
Employees hired after 4/86 pay 1.45%
VACATION:
Director: Shall accrue 22 days a year.
Managers & Directors - 24 hours of management leave per calendar year (not
allowed to be carried over)
Other: No vacation during the first 6 months; after 6 months of continuous
service - 5 days; 1 through 5 years -11 days vacation; 6 through 11 years - 16
days of vacation; 12 through 19 years - 21 days of vacation; 20 through 24 years -
25 days of vacation; beyond 25 years - 27 days of vacation
SICK LEAVE:
Earned at the rate of one working day for each full calendar month of service.
HOLIDAYS:
11 paid holidays per year
457 PLAN:
Employee only contribution - State Plan (DRS), Nationwide, and ICMA
FLEXIBLE SAVINGS
The City offers employee funded (pre-tax) FSA's for daycare,
ACCOUNT:
medical, public transit and parking related costs.
SUPPLEMENTAL
AFLAC offers employee -paid short term disability insurance,
INSURANCE:
cancer insurance, accident insurance and others. Cigna
offers additional, employee -paid supplemental life insurance.
EAP BENEFITS: Employee Assistance Programs offered through AWC and Cigna.
**See reverse side for cost breakdown
This summary is informational and not meant to guarantee benefits. Last revised: 118119 ELW
Packet Pg. 60
1.9.b
2019 HEALTH INSURANCE PREMIUM RATES - MONTHLY
Non -Represented Employees
Employee and Dependents covered at 90%/10%
REGENCE HEALTHFIRST 250 (AWC)
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
GENERAL EMPLOYEE
743.23
668.91
74.32
Spouse
749.46
674.51
74.95
First Child
369.21
332.29
36.92
Second Child
305.23
274.71
30.52
KAISER PERMANENTE 200 (AWC)
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
GENERAL EMPLOYEE
607.80
547.02
60.78
Spouse
597.66
537.89
59.77
First Child
304.98
274.48
30.50
Second Child
304.98
274.48
30.50
DENTAL BENEFITS
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
PLAN - F Plus ORTHODONTIA III
GENERAL EMPLOYEE
56.02
50.42
5.60
EMPLOYEE + 1
106.68
96.01
10.67
EMPLOYEE + 2 or more
183.99
165.59
18.40
VISION BENEFITS
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
$10.00 Deductible
GENERAL EMPLOYEE
9.54
8.59
0.95
EMPLOYEE + 1
19.06
17.15
1.91
EMPLOYEE + 2 or more
28.58
25.72
2.86
"note that amounts deducted from paychecks may differ slightly due to system rounding.
Packet Pg. 61
1.9.c
EMPLOYMENT AGREEMENT
Wastewater Treatment Plant Program Administrator
CITY OF EDMONDS
THIS AGREEMENT ("Agreement") is entered into by and between the City of
Edmonds, a Washington municipal corporation (hereinafter "City") and Michael U.
Derrick (hereinafter "Employee") for employment services relating to the City's
Wastewater Treatment Plant.
WHEREAS, the City requires the services of a Program Administrator to
implement various programs and tasks in support of the Division; and
WHEREAS, the City desires to employ the Employee as the Wastewater
Treatment Plant Program Administrator pursuant to the terms of this
Agreement; and
WHEREAS, it is the desire of the City to establish certain terms of
employment and working conditions of the Employee; and
WHEREAS, the parties acknowledge that the Employee will serve at the
pleasure of the Mayor, and that nothing herein is intended to modify the
Employee's at -will status; and
WHEREAS, it is the desire of the Employee to accept the contract position
of Wastewater Treatment Plant Program Administrator for the City under
the terms provided herein;
NOW, THEREFORE, the City and the Employee do hereby enter into this
Employment Agreement for the Wastewater Treatment Plant Program
Administrator position under the terms set forth below. The Employee's
employment will be governed exclusively by the provisions of this
Agreement, unless otherwise provided herein.
1. Term of Employment: This Agreement will take effect August 1, 2019 and will
expire on July 31, 2020 unless extended pursuant to its terms. Thereafter, this Agreement
may be extended for an unlimited number of terms of one (1) calendar year duration at
the sole discretion of the City. The purpose of this term is to permit an annual review of
the performance of the Employee and to re-evaluate the efficacy of the position by the
City in order to determine whether it is appropriate to renew this Agreement for an
additional term.
Packet Pg. 62
1.9.c
2
2019 Employment Agreement
Wastewater Treatment Plant Program Administrator
2. Duties: The duties of the Wastewater Treatment Plant Program Administrator
position are outlined in Attachment 1, attached hereto and incorporated herein by this
reference.
3. Hours of Work: The Employee will work office hours as assigned and directed
by the Public Works Director and/or the Wastewater Treatment Plant Manager. Such
hours may normally be worked between 5:30 a.m. and 5:00 p.m., with occasional evening
and weekend meetings or phone responses. It is anticipated that the Employee will work
an average or 40 hours per week performing the afore -mentioned duties at an average of
approximately 8 — 9 hours per day. Actual hours may vary from week to week,
depending on programs, activities and events occurring or scheduled in any particular
month, but should average 40 hours per week over time.
4. Wages and Benefits: The wages for services under this Agreement will be based
on the annual salary of $98,129, plus benefits. The City will pay the applicable
employer's portion of. Medicare; Washington State Paid Family & Medical Leave
premiums; PERS retirement; and any employer contributions into Social Security,
Washington State Industrial Taxes, and such other payments or benefits as may be
required under the provisions of state and federal law based upon the number of hours
worked (the same as for the other non -represented employees).
4.1 Benefits Generally: The benefits to be paid to the Employee will be based
upon the 2019 City of Edmonds Non -Represented Employees benefit schedule set forth
in Attachment 2, attached hereto and incorporated herein by this reference.
5. Termination of Agreement: The parties acknowledge that this Employment
Agreement creates an at -will employment relationship that may be terminated at any
time, with or without cause, by either party. This paragraph will control and supersede
any portion of this Agreement that might otherwise be construed as in any way altering
the Employee's at -will status.
6. Indemnification: As an employee of the City, the Employee will have the right to
indemnification by and on behalf of the City for actions taken in the scope of his
employment in accordance with the provisions of Chapter 2.06 of the Edmonds City
Code it currently exists or is hereafter amended.
7. Entire Written Agreement: This document represents the entire agreement between
the parties. No representation or other written or oral agreement by either party will
survive the execution of this Agreement. This Agreement will be amended only upon the
express written agreement of both parties.
Packet Pg. 63
3
1.9.c
2019 Employment Agreement
Wastewater Treatment Plant Program Administrator
8. Severability: The provisions of this Agreement are severable. In the event that any
provision hereof is held to be void, illegal, or unenforceable, the remaining provisions
will survive; PROVIDED, however, that in the event the provisions of paragraph 5,
relating to this Agreement being one of at -will employment, are held to be unenforceable,
invalid, or void, this Agreement will immediately be at an end.
DONE THIS day of July 2019.
CITY OF EDMONDS: EMPLOYEE:
David O. Earling, Mayor Michael U. Derrick
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 64
City Council Agenda Item
Meeting Date: 07/9/2019
Willow Creek Daylighting and Marsh Restoration - Design
Staff Lead: Phil Williams
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Authorize staff to utilize funds set -aside by the Council for grant matching on the Edmonds
Marsh/Willow Creek Daylighting project, in order to initiate and complete a portion of the design.
Narrative
During the 2019 budgeting process, Council had set aside an appropriation of $1.3 million dollars to be
dedicated as match for the Willow Creek Daylighting and Marsh Restoration Project. Staff have found
that monies spent on engineering design are eligible for matching at least some of the grant funding
that the project seeks. Accordingly, staff now requests permission to access these funds to initiate
design.
The following design costs are estimates based on the total project cost:
Item
Estimated Additional Cost
Running Total
30% Design
$ 500,000
$ 500,000
60% Design (Including Permits)
$700,000
$ 1,200,000
90% Design
$ 140,000
$ 1,340,000
100% Design
$ 110,000
$ 1,450,000
Staff Time (10% of Design)
$ 150,000
$ 1,600,000
Construction Contract
$13,320,000
$14,920,000
Construction Management (15%)
$1,998,000
$16,918,000
Staff, and our consultants, have had additional communication with several granting agencies and
confirmed with RCO, one of the major anticipated funding sources for the project, that engineering costs
spent on design of restoration projects is eligible for reimbursement as an allowable 'pre -agreement
cost'. This means that money spent on design now, can be used as matching funds for RCO grant
opportunities in the future; this finding was confirmed in writing by the RCO grant manager. The RCO
grant funding can then be leveraged as match for additional funding opportunities.
Packet Pg. 65
Staff believe that initiating design with available funding is likely the only way to possibly maintain the
project schedule currently desired by Council and residents. Without initiating design, the project is
completely dependent on the pending WSDOT transfer in order to move forward at all. Even if the City
were to secure grant funding without an MOU from WSDOT, the grant funding cycles likely means the
money will not be available until mid-2020. Either way, the remainder of 2019 will not see the project
advance at all. If we are able to initiate design with the currently set aside funding, we can ensure some
progress with the remainder of 2019. With confirmation that this money can be used for match retro-
actively, staff see very limited risk in moving forward now.
Additionally, staff have concerns that funding agencies may be hesitant to award design money to the
project given recent history. By initiating the design process with City money, we can demonstrate the
City's commitment to the project and help ease concerns funding agencies may have. Additionally,
having a more robust set of plans, even a 30% set, provides grant reviewers a much clearer picture of
the project when reviewing and assessing its merits. By getting the project as near to shovel ready as
possible, we believe our chances of securing funding increase.
With the preliminary estimate for 60% design being roughly the same as the current set aside money,
staff believe the project is best served by proceeding with the design phase. This would allow us to
pursue environmental permitting and flush additional project details out. A 30% design would likely not
be sufficient for environmental permitting, but could certainly help maintain the project schedule and
be useful in future grant applications.
Packet Pg. 66
City Council Agenda Item
Meeting Date: 07/9/2019
180-gate Removal Project
Staff Lead: Phil Williams
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward to full Council for further discussion.
Narrative
Staff have identified a potential near -term CIP project which can increase salt water mixing within the
Edmonds Marsh, ahead of the full daylighting project. The project was previously shown as a part of the
daylighting project, but given anticipated timelines for full project, staff believe this portion could be
pursued now to begin making improvements ahead of the full project. This portion of the channel will
likely be relocated when the full daylighting project does occur. Staff now seek direction on whether
council wishes to pursue this project as soon as feasible.
Currently, all tidal influence and salt -water mixing at the Edmonds Marsh, is limited at a restriction point
just before the creek turns into the culvert which passes under Admiral Way. A relic tide -gate still
remains at this location which is referred to by staff as the "180-gate" because it takes 180-turns of the
valve to open or close. There are actually two pipes through this restriction point, but one of them is
sealed shut. The end result is that all creek flow and tidal inflows squeeze through a single pipe at this
location. By removing this restriction point, the City would eliminate a potential fish barrier (pressurized
pipe flow velocities are typically too high for fish passage) and allow for significantly more exchange of
salt -water into the marsh.
Staff believe that this restriction point can be removed relatively easily in order to increase salt water
mixing within the Marsh. The pipes and existing earth berm over the pipes can be removed with basic
excavation provided the creek bypass is adequately set-up and maintained during operations. Some
consultant help may be needed for environmental permitting, but the remainder of the project could be
completed by City staff and crews. A preliminary project cost is anticipated to be roughly $130,000.
The project does have challenges in that it will require JARPA and shoreline review with the City
planning department, a HPA permit will be required from WDFW, and access to the site must be secured
from Unocal/WSDOT and/or BNSF.
Packet Pg. 67
Staff believe that the project has been explored about as far as it can be without project -specific
funding. Staff will discuss funding options with the committee and request action to proceed with the
project, since staff believe the project benefits outweigh the temporary nature of the project.
With Council direction, staff will proceed with the project and include a budget amendment in the third
quarter budget amendment process.
Packet Pg. 68
2.1
City Council Agenda Item
Meeting Date: 07/9/2019
May 2019 Monthly Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Review and move to full council on consent
Narrative
May 2019 Monthly Financial Report
Attachments:
May 2019 Monthly Financial Report
Packet Pg. 69
I 2.1.a I
OF
EDP
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1)7 C. 1 $9v
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
MAY 2019
Packet Pg. 70 1
I 2.1.a I
Page 1 of 1
C ITY O F IDMO NDS
REVENUES BY FUND - SUMMARY
Fund
2019 Amended
5/31/2018 5/31/2019
Amount
No. Title
Budget
Revenues Revenues
Remaining %Receives
001 GENERAL FUND
$ 40,866,194
$18,167,955 $ 18,888,974
$21,977,220 46
009 LEOFF-MEDICAL INS. RESERVE
437,980
3,622 -
437,980 0
011 RISK MANAGEMENT FUND
012 CONTINGENCY RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
017 MARSH RESTORATION & PRESERVATION FUND
018 EDMONDS HOMELESSNESS RESPONSE FUND
019 EDMONDS OPIOID RESPONSE FUND
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE 1
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2 2
126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 2
127 GIFTS CATALOG FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
136 PARKSTRUST FUND
137 CEMETERY MAINTENANCE TRUST FD
138 SISTER CITY COMMISSION
140 BUSINESS IMPROVEMENT DISTRICT
211 L.LD. FUND CONTROL
231 2012 LT GO DEBT SERVICE FUND
332 PARKS CAPITAL CONSTRUCTION FUND
411 COMBINED UTILITY OPERATION
421 WATER UTILITY FUND 3
422 STORM UTILITY FUND 3
423 SEWER/WWTP UTILITY FUND 4
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
512 TECHNOLOGY RENTAL FUND
617 FIREMEN'S PENSION FUND
28,210
9,662
- 28,210 0
182,400
58,255
- 182,400 0
5,230
79
- 5,230 0
556,800
6,850
5,187 551,613 1
-
-
0
r-
O
-
-
0
G.
165,430
40,268
6,552
158,878
4
N
1,859,270
642,922
583,040
1,276,230
C
7,139,933
2,021,818
852,686
6,287,247
12
C
150,910
14,811
21,841
129,069
14
11
21
580
193
284
296
49
s
94,730
28,843
34,220
60,510
36
=
O
26,170
10,408
11,580
14,590
44
2
1,680
254
222
1,458
13
p
N
31,250
15,501
10,875
20,375
35
O
1,597,600
784,759
531,700
1,065,900
33
1,604,020
789,919
538,228
1,065,792
34
O
88,100
46,144
87,605
495
99
d
182,560
55,856
69,554
113,006
38
4,870
1,669
2,387
2,483
49
t�
44,500
15,871
22,277
22,223
50
m
C
10,240
80
3,627
6,613
35
IL
-
53,849
54,735
(54,735)
0
z
12,400
-
18,732
(6,332)
151
r
O
716,420
37,096
33,796
682,624
5
2,885,649
116,298
55,104
2,830,545
2
r
O
-
63,325
61,876
(61,876)
0
N
10,473,626
3,547,449
3,697,457
6,776,169
35
5,461,148
2,087,253
2,420,017
3,041,131
44
14,386,296
4,812,749
5,673,816
8,712,480
39
d
1,995,280
3
6
1,995,274
0
s
1,763,760
713,120
757,757
1,006,003
43
r
Q
1,101,798
530,370
460,609
641,189
42
72,040
47,982
51,283
20,757
71
$ 93,947,074 $ 34,725,230 $ 34,956,027 $ 58,991,047 37'
9 Differences primarily due to prior year Grant Billings
2 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State.
3 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax.
4 Differences due to contributed capital billings to WWTP partnersin 2019, as well as 9.5%increase in sewer.
1
Packet Pg. 71 1
I 2.1.a I
Page 1 of 1
CITY OF EDMO NDS
EXPENDITURES BY FUND - SUMMARY
Fund
2019 Amended
5/31/2018
5/31/2019
Amount
No.
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
001
GENERAL FUND
$ 45,296,523
$ 16,471,112
$ 17,357,697
$ 27,938,826
380/
009
LEOFF-MEDICAL INS. RESERVE
466,920
179,808
194,831
272,089
420/
014
HISTORIC PRESERVATION GIFT FUND
5,400
-
5,533
(133)
1020/
018
EDMONDS HOMELESSNESS RESPONSE FUND
-
1,862
(1,862)
00/
019
EDMONDS OPIOID RESPONSE FUND
200,000
-
-
200,000
00/
104
DRUG ENFORCEMENT FUND
45,800
52,464
-
45,800
00/
111
STREET FUND
2,252,028
775,400
885,710
1,366,318
390/
O
112
COMBINED STREET CONST/IMPROVE
6,892,395
1,093,086
357,857
6,534,538
501
117
MUNICIPAL ARTS ACQUIS. FUND
181,880
15,346
12,377
169,503
70/
120
HOTEL/MOTEL TAX REVENUE FUND
100,400
15,215
32,655
67,745
330/
'V
C
121
EMPLOYEE PARKING PERMIT FUND
26,880
-
-
26,880
00/
122
YOUTH SCHOLARSHIP FUND
3,000
731
1,452
1,548
480/
LL
123
TOURISM PROMOTIONAL FUND/ARTS
32,000
4,070
4,991
27,009
160/
z
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
127 GIFT S CATALOG FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
136 PARKS TRUST FUND
138 SISTER CITY COMMISSION
140 BUSINESS IMPROVEMENT DISTRICT 5
211 L.I.D. FUND CONTROL
231 2012 LT GO DEBT SERVICE FUND
332 PARKS CAPITAL CONSTRUCTION FUND
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
512 TECHNOLOGY RENTAL FUND
617 FIREMEN'S PENSION FUND
3,373,286
247,565
443,339
2,929,947
130/ p
3,872,301
253,992
464,648
3,407,653
120/ CD
99,754
425
26,732
73,022
270/ N
194,707
85,932
76,974
117,733
400/
5,000
-
4,935
65
990/ ?
10,500
385
513
9,987
501
-
34,142
28,557
(28,557)
00/ 0
12,400
-
-
12,400
00/
716,410
-
-
716,410
00/
3,997,428
51,123
26,992
3,970,436
10/
12,938,995
3,003,200
3,638,901
9,300,094
280/ L+
10,018,035
1,222,424
1,558,015
8,460,020
16°/ r
C
17,721,484
3,100,053
3,525,760
14,195,724
200/
0
1,991,210
-
-
1,991,210
00/ CD
2,933,431
537,615
768,157
2,165,274
260/ N
1,179,911
487,412
415,102
764,809
35'/
78,627
33,124
33,524
45,103
430/
w
$ 114,646,705
$ 27,664,623
$ 29,867,115
$ 84,779,590
260/ N
E
t
t�
O
r
r
Q
5 Business Improvement District is not included in the City Budget; activity is here for reporting purposes only.
2
Packet Pg. 72
2.1.a
Page 1 of 3
CITY OF EDMO NDS
REVENUES - GENERAL
FUND
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Revenues
Revenues
Remaining
% Received
TAXIES:
1 REAL PERSONAL / PROPERTY TAX
$ 10,548,203
$ 5,545,470
$ 5,585,317
$ 4,962,886
530/(
2 EMSPROPERTYTAX
4,044,220
2,125,346
2,159,562
1,884,658
530/(
3 VOTED PROPERTY TAX
500
3,138
(218)
718
-440/(
4 LOCAL RETAIL SALESiUSE TAX 6
7,825,000
3,194,085
3,384,424
4,440,576
430/(
5 NATURAL GAS USE TAX
8,100
1,573
5,730
2,370
710/c
6 1/10 SALES TAX LOCAL CRIM JUST
779,500
308,359
320,521
458,979
410/(
7 ELECTRIC UTILITY TAX
1,691,300
864,247
864,392
826,908
510/c
8 GASUTILITYTAX
626,600
383,162
350,940
275,660
560/(
9 SOLID WASTE UTILITY TAX
350,900
147,901
142,358
208,542
410/(
10 WAT ER UT ILIT Y T AX
1,211,800
449,414
436,942
774,858
360/(
11 SEWERUTILITYTAX
840,900
325,481
353,288
487,612
420/(
12 STORMWATER UTILITY TAX
446,300
174,490
192,449
253,851
430/(
13 T.V. CABLE UTILITY TAX
862,100
341,932
331,695
530,405
380/(
14 TELEPHONE UTILITY TAX
967,200
430,977
358,213
608,987
370/(
15 PULLTABSTAX
53,500
26,597
29,282
24,219
5501(
16 AMUSEMENT GAMES
40
-
-
40
00/(
17 LEASEHOLD EXCISE TAX
251,900
68,005
76,543
175,357
300/(
30,508,063
14,390,175
14,591,439
15,916,624
480/(
LIC INS ES AND PERMITS:
18 FIRE PERMITS -SPECIAL USE
250
155
60
190
240/(
19 POLICE - FINGERPRINTING
450
340
250
200
560/(
20 AMUSEMENTS
6,330
5,950
4,675
1,655
740/(
21 VENDING MACHINE/CONCESSION
50,000
1,379
1,689
48,311
3°/
22 FRANCHISE AGREEMENT-COMCAST
713,500
345,926
336,861
376,639
470/(
23 FRANCHISE FEE-EDUCATION/GOVERNMENT
41,200
17,409
17,350
23,850
420/(
24 FRANCHISE AGREEMENT -VERIZON/FRONT IER
106,900
54,471
49,632
57,268
460/(
25 FRANCHISE AGREEMENT -BLACKROCK
14,000
7,220
-
14,000
00/(
26 OLYMPIC VIEW WATER DISTRICT FRANCHISE
325,100
165,070
77,912
247,188
240/(
27 GENERAL BUSINESS LICENSE
122,200
70,309
60,930
61,270
5001(
28 DEV SERV PERMIT SURCHARGE
63,400
33,890
27,955
35,445
440/(
29 NON-RESIDENT BUS LICENSE
75,900
39,300
38,150
37,750
5001(
30 RIGHT OF WAY FRANCHISE FEE
15,000
50,816
13,460
1,540
900/(
31 BUILDING ST RUCT URE PERMITS
703,600
280,003
202,649
500,951
290/(
32 ANIMAL LICENSES
27,500
9,416
7,361
20,139
270/(
33 STREET AND CURB PERMIT
50,000
24,521
20,248
29,752
400/(
34 OTR NON -BUS LIC/PERMITS
18,500
8,698
9,094
9,406
490/(
2,333,830
1,114,873
868,276
1,465,554
370/(
INTERGOVERNMENTAL:
35 DOI 15-0404-0-1-754 - BULLET PROOF VEST
6,006
-
3,470
2,536
580/(
36 NCHIP GRANT
14,616
-
-
14,616
00/(
37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT
2,285
-
2,285
-
1000/(
38 TARGET ZERO TEAMS GRANT
4,000
1,760
1,436
2,564
360/(
39 HIGH VISIBILITY ENFORCEMENT
7,100
4,050
-
7,100
00/c
40 STATE GRANTS- BUDGET ONLY
18,000
-
-
18,000
00/(
41 PUD PRIVILEDGE TAX
199,500
-
-
199,500
00/(
42 DOCKSIDE DRILLS GRANT REIMBURSE
-
1,455
2,805
(2,805)
00/(
43 WA STATE TRAFFIC COMM GRANT
-
3,623
-
-
00/(
44 SHORELINE MASTER PROGRAM DOE
-
-
6,453
(6,453)
00/c
45 MVET/SPECIAL DISTRIBUTION
13,800
5,847
6,100
7,700
440/(
46 TRIAL COURT IMPROVEMENT
16,716
8,861
8,594
8,122
5101(
47 CRIMINAL JUSTICE -SPECIAL PROGRAMS
45,600
21,184
22,004
23,596
48%
48 MARIJUANA EXCISE TAX DISTRIBUTION
45,000
30,559
15,049
29,951
330/(
49 DUI - CITIES
6,000
3,050
3,041
2,959
5101(
50 LIQUOR EXCISE TAX
215,000
104,405
114,594
100,406
530/(
51 LIQUOR BOARD PROFITS
342,000
85,480
85,246
256,754
250/c
52 INTERLOCAL GRANTS
-
25,000
-
-
00/(
53 VERDANT INTERLOCAL GRANTS
-
5,810
-
-
00/(
54 FIRST RESPONDERS FLEX FUND
-
524
705
(705)
00/(
935,623
301,609
271,781
663,842
290/(
w
Q
6 2019 Local Retail Sales/Use Tax revenues are $190,339 higher than 2018 revenues. Please also seepages pages 18 & 19.
3
Packet Pg. 73 1
Title
CHARGES FOR GOODS AND SERVICES:
1 RECORD/LEGAL INSTRUMENTS
2 ATM SURCHARGE FEES
3 CREDIT CARD FEES
4 COURT RECORD SERVICES
5 D/M COURT REC SER
6 WARRANT PREPARATION FEE
7 IT TIME PAY FEE
8 MUNIC.-DIST. COURT CURR EXPEN
9 SALE MAPS & BOOKS
10 CLERKS TIME FOR SALE OF PARKING PERMITS
11 BID SUPPLIES REIMBURSEMENT
12 PHOTOCOPIES
13 POLICE DISCLOSURE REQUESTS
14 ENGINEERING FEES AND CHARGES
15 ELECTION CANDIDATE FILINGFEES
16 SNO-ISLE
17 PASSPORTS AND NATURALIZATION FEES
18 POLICE SERVICES SPECIAL EVENTS
19 CAMPUS SAFETY-EDM. SCH. DIST.
20 WOODWAY-LAW PROTECTION
21 MISCELLANEOUS POLICE SERVICES
22 FIRE DISTRICT #1 STATION BILLINGS
23 LEGAL SERVICES
24 FIRE PROTECTION & EMS FOR DUI
25 ADULT PROBATION SERVICE CHARGE
26 BOOKING FEES
27 FIRE CONSTRUCTION INSPECTION FEES
28 EMERGENCY SERVICE FEES
29 EMS TRANSPORT USER FEE
30 FLEX FUEL PAYMENTS FROM STATIONS
31 ANIMAL CONTROL SHELTER
32 ZONING/SUBDIVISION FEE
33 PLAN CHECKING FEES
34 FIRE PLAN CHECK FEES
35 PLANNING 1% INSPECTION FEE
36 S.E.P.A. REVIEW
37 CRITICAL AREA STUDY
38 DV COORDINATOR SERVICES
39 GYM AND WEIGHTROOM FEES
40 PROGRAM FEES
41 TAXABLE RECREATION ACTIVITIES
42 WINTER MARKET REGISTRATION FEES
43 BIRD FEST REGISTRATION FEES
44 INTERFUND REIMBURSEMENT -CONTRACT SVCS
2.1.a
Page 2 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2019 Amended 5/31/2018 5/31/2019 Amount
Budget Revenues Revenues Remaining %Received
3,000
3,015
676
2,324
230/(
400
88
62
339
150
10,000
5,656
5,729
4,271
570/(
-
33
72
(72)
00/(
300
70
30
270
100/(
5,500
2,226
5,445
55
990
1,000
422
591
409
590/(
100
34
86
15
860/(
100
14
32
68
320/(
25,100
-
-
25,100
0°/
600
-
-
600
00/c
1,000
274
349
651
350
500
69
-
500
00/c
200,000
71,702
72,032
127,968
360
-
1,486
-
-
00/c
78,000
46,854
46,479
31,521
600
21,000
9,565
11,405
9,595
540/(
30,000
-
-
30,000
0°/
125,550
-
36,562
88,988
290/(
193,067
24,488
115,333
77,734
600/(
1,500
-
2
1,498
00/(
50,000
30,336
30,727
19,273
610/(
-
181
997
(997)
00/(
-
-
117
(117)
0°/
54,000
23,137
18,327
35,673
340/(
400
642
1,404
(1,004)
3510/(
12,560
7,415
7,860
4,700
630/(
3,000
1,036
3,047
(47)
1020/(
852,100
503,256
246,163
605,937
290/(
2,500
1,421
629
1,871
250/(
50
-
100
(50)
2000/(
102,300
76,692
52,705
49,595
520/(
425,900
154,726
282,160
143,740
660/(
6,500
4,480
4,265
2,235
660/(
1,000
420
-
1,000
00/(
5,000
4,690
3,850
1,150
770/(
14,000
8,750
7,675
6,325
5501(
2,046
5,051
4,707
(2,661)
2300/(
13,000
6,821
5,610
7,390
430/(
910,740
472,220
453,779
456,961
5001(
1,300
235
552
748
420/(
5,000
-
-
5,000
0°/
1,000
-
-
1,000
00/(
2,624,792
403,646
1,190,266
1,434,526
450/(
5,783,905
1,871,150
2,609,823
3,174,082
450/(
r
Q
4
Packet Pg. 74 1
2.1.a
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2019 Amended 5/31/2018 5/31/2019 Amount
Title Budget Revenues Revenues Remaining %Received
FINES AND PENALTIES:
1 PROOF OF VEHICLE INS PENALTY
2 TRAFFIC INFRACTION PENALTIES
3 NC TRAFFIC INFRACTION
4 CRT COST FEE CODE LEG ASSESSMENT (LGA)
5 NON -TRAFFIC INFRACTION PENALTIES
6 OTHERINFRACTIONS'04
7 PARKING INFRACTION PENALTIES
8 PARK/INDDISZONE
9 DWI PENALTIES
10 DUI - DP ACCT
11 CRIM CNV FEE DUI
12 DUI - DP FEE
13 OTHER CRIMINAL TRAF MISDEM PEN
14 CRIMINAL TRAFFIC MISDEMEANOR 8/03
15 CRIMINAL CONVICTION FEE CT
16 CRIM CONV FEE CT
17 OTHER NON-T RAF MISDEMEANOR PEN
18 OTHER NON TRAFFIC MISD. 8/03
19 COURT DV PENALTY ASSESSMENT
20 CRIMINAL CONVICTION FEE CN
21 CRIM CONV FEE CN
22 PUBLIC DEFENSE RECOUPMENT
23 BANK CHARGE FOR CONY. DEFENDANT
24 COURT COST RECOUPMENT
25 BUS. LICENSE PERMIT PENALTY
26 MISC FINES AND PENALTIES
MISCELLANEOUS:
27 INVESTMENT INTEREST
28 INTEREST ON COUNTY TAXES
29 INTEREST - COURT COLLECTIONS
30 PARKING
31 SPACE/FACILITIESRENTALS
32 BRACKET ROOM RENTAL
33 LEASESLONG-TERM
34 DONATION/CONTRIBUTION
35 PARKSDONATIONS
36 BIRD FEST CONTRIBUTIONS
37 POLICE CONTRIBUTIONS FROM PRIV SOURCES
38 SALE OF JUNK/SALVAGE
39 SALES OF UNCLAIM PROPERTY
40 CONFISCATED AND FORFEITED PROPERTY
41 OTHER JUDGEMENT/SETTLEMENT
42 POLICE JUDGMENT SIRESTITUTION
43 CASHIERS OVERAGES/S'HORTAGES
44 OTHER MISC REVENUES
45 SMALL OVERPAYMENT
46 NSF FEES - PARKS & REC
47 NSF FEES - MUNICIPAL COURT
48 NSF FEES -POLICE
49 US BANK REBATE
TRANSFERS -IN:
50 TRANSFER FROM FUND 127
TOTAL GENERAL FUND REVENUE
7,500
3,525
1,599
5,901
210/(
290,000
120,119
103,678
186,322
360/c
31,000
14,376
8,538
22,462
280/(
38,000
16,074
7,952
30,048
210/(
1,000
3,300
1,371
(371)
1370/(
800
350
512
288
640/(
159,000
65,100
62,659
96,341
390/(
800
418
1,358
(558)
1700/(
6,000
2,958
3,455
2,545
580/(
1,000
408
232
768
230/(
200
38
44
156
220/(
1,500
464
924
576
620/(
135
96
-
135
00/(
30,000
11,883
14,841
15,159
490/(
3,600
1,431
1,263
2,337
350/(
1,000
431
300
700
300/(
100
-
(2,792)
2,892
-27920/(
13,000
5,312
6,004
6,996
460/(
600
316
133
467
220/(
1,600
786
397
1,203
250/(
500
219
187
313
370/(
18,500
8,389
5,595
12,905
300/(
12,000
5,024
6,273
5,727
520/(
7,000
3,274
2,077
4,923
300/(
10,000
9,610
5,150
4,850
520/(
300
-
995
(695)
3320/(
635,135
273,900
232,745
402,390
370%
248,160
58,911
153,002
95,158
620/(
9,210
7,107
12,319
(3,109)
1340/(
3,000
4,124
3,832
(832)
1280/(
3,949
-
-
00/c
153,000
43,046
34,625
118,375
230/(
5,000
1,220
1,210
3,790
240/(
185,000
82,578
85,148
99,852
460/(
7,000
1,281
3,473
3,527
500/(
4,350
2,880
350
4,000
80/(
1,500
1,230
750
750
5001(
9,768
-
7,618
2,150
780/(
300
58
68
232
230/(
3,000
1,613
1,361
1,639
450/(
2,000
180
-
2,000
0°/
2,000
-
3
1,997
00/(
200
50
379
(179)
1900/(
-
(60)
(152)
152
0°/
2,000
2,345
7,310
(5,310)
3650/(
30
35
40
(10)
1350/(
20
-
-
20
00/(
300
86
83
217
280/(
-
30
-
-
00/(
7,500
5,585
3,491
4,009
470/(
643,338
216,248
314,909
328,429
495%
26,300 - - 26,300 0°/
26,300 - - 26,300 007,
$ 40,866,194 $ 18,167,955 $ 18,888,974 $ 21,977,220 460%
5
Packet Pg. 75
2.1.a
Page 1 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining %Spent
GENERAL FUND EXPENDITURES (001)
1 SALARIES AND WAGES
$ 16,416,248
$ 5,944,379
$ 6,344,568
$ 10,071,680
390i
2 OVERTIME
488,380
265,532
328,326
160,054
670/
3 HOLIDAY BUY BACK
250,491
2,416
4,704
245,787
20/
4 BENEFITS
6,106,801
2,341,867
2,544,410
3,562,391
420i
5 UNIFORMS
90,475
36,666
53,464
37,011
590i
6 SUPPLIES
376,780
154,409
215,134
161,646
570/
7 SMALL EQUIPMENT
219,379
34,723
88,205
131,174
400i
8 PROFESSIONAL SERVICES 7
14,984,721
942,626
5,696,903
9,287,818
380/
9 COMMUNICATIONS
157,435
54,413
59,743
97,692
380/
10 TRAVEL
66,280
17,054
33,322
32,958
500/
11 EXCISE TAXES
6,500
1,156
1,012
5,488
160i
12 RENTAL/LEASE
1,842,569
818,306
776,344
1,066,225
420/
13 INSURANCE
431,095
437,253
436,448
(5,353)
1010i
14 UTILITIES
460,625
191,169
206,279
254,346
450i
15 REPAIRS&MAINTENANCE
584,030
129,323
272,389
311,641
470i
16 MISCELLANEOUS
561,304
194,014
218,159
343,145
390i
17 INTERGOVERNMENTAL SERVICES 7
-
4,530,231
-
-
00/
18 INTERGOVERNMENTAL PAYMENTS
75,000
305,715
75,000
-
1000i
19 INTERFUND SUBSIDIES
1,953,108
-
-
1,953,108
00/
20 MACHINERY/EQUIPMENT
27,042
59,284
-
27,042
00/
21 GENERAL OBLIGATION BOND PRINCIPAL
183,710
-
-
183,710
00/
22 OTHER INTEREST & DEBT SERVICE COSTS
500
-
-
500
00/
23 INTEREST ON LONG TERM EXTERNAL DEBT
14,050
10,576
3,288
10,762
230i
45,296,523
16,471,112
17,357,697
27,938,826
38
LEO FF-MEDICAL INS. RESERVE (009)
24 BENEFITS
$ 206,650 $
81,536
$ 78,436
$ 128,214
380i
25 PENSION AND DISABILITY PAYMENTS
252,990
94,272
115,760
137,230
460i
26 PROFESSIONAL SERVICES
7,000
3,600
180
6,820
30/
27 MISCELLANEOUS
280
400
455
(175)
1630/
466,920
179,808
194,83
272,089
429
HISTORIC PRESERVATION GIFT FUND (014)
28 SUPPLIES $
100 $
$ -
$
100
00/
29 PROFESSIONAL SERVICES
200
-
200
00/
30 MISCELLANEOUS
5,100
5,533
(433)
1080i
5,400
5,533
$
(133)
1029
EDMONDS HOMELESSNESS RESPONSEFUND (018)
31 PROFESSIONAL SERVICES $
- $
$ 1,862
$
(1,862)
00/
-
1,862
(1,862)
0°/
EDMONDS OPIOED RESPONSEFUND (019)
32 INTERFUND SUBSIDIES $
200,000 $
$ -
$
200,000
0°
200,000
-
200,000
00/
DRUG INFO RC EMENT FUND (104)
33 PROFESSIONAL SERVICES $ 45,000 $ $ - $ 45,000 00/
34 REPAIR/MAINT 800 - 800 00/
35 INTERGOVERNMENTAL SERVICES - 52,464 - - 00/
45,800 52,464 - 45,800 0°i
r
Q
7 The difference for "intergovernmental services" and "professional services" is due to a change in BARS coding.
6
Packet Pg. 76
I 2.1.a I
Page 2 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
S TREET FUND (111)
1 SALARIES AND WAGES
$ 795,977
$ 206,492
$ 223,075
$ 572,902
280/
2 OVERTIME
35,900
11,427
28,666
7,234
800/
3 BENEFITS
264,125
106,460
108,608
155,517
410/
4 UNIFORMS
6,000
3,136
3,278
2,722
5501
5 SUPPLIES
335,000
97,653
129,247
205,753
390/
6 SMALL EQUIPMENT
20,000
375
1,008
18,992
501
7 PROFESSIONAL SERVICES
26,140
4,649
6,081
20,059
230/
8 COMMUNICATIONS
4,500
2,616
3,033
1,467
670/
9 TRAVEL
1,000
-
-
1,000
00/
10 RENTAL/LEASE
268,280
77,344
111,091
157,189
410/
11 INSURANCE
153,881
156,645
156,514
(2,633)
1020/
12 UTILITIES
276,605
96,412
99,686
176,919
360/
13 REPAIRS&MAINTENANCE
52,000
11,038
14,444
37,556
280/
14 MISCELLANEOUS
8,000
829
979
7,021
120/
15 GENERAL OBLIGATION BOND PRINCIPAL
4,040
-
-
4,040
00/
16INTEREST
580
322
-
580
00/
$ 2,252,028
$ 775,400
$ 885,710
$ 1,366,318
390/
COMBINED STREETC0NST/IMPROVE(112)
17 SALARIES AND WAGES
18 BENEFITS
19 PROFESSIONAL SERVICES
20 REPAIRS & MAINTENANCE
21 INTERFUND SUBSIDIES
22 LAND
23 CONSTRUCTION PROJECTS
24 INTERGOVERNMENTAL LOANS
25 INTEREST
MUNICIPAL ARTS ACQUIS. FUND (117)
26 SUPPLIES
27 SMALL EQUIPMENT
28 PROFESSIONAL SERVICES
29 TRAVEL
30 RENTAL/LEASE
31 REPAIRS & MAINTENANCE
32 MISCELLANEOUS
HOTEL/MOTEL, TAX REVENUE FUND (120)
33 PROFESSIONAL SERVICES
34 MISCELLANEOUS
35 INTERFUND SUBSIDIES
EMPLOYEE PARKING PERMIT FUND (121)
36 SUPPLIES
37 PROFESSIONAL SERVICES
YOUTH SCHOLARSHIP FUND (122)
38 MISCELLANEOUS
TOURISM PROMOTIONAL FUND/ARTS (123)
39 PROFESSIONAL SERVICES
40 MISCELLANEOUS
$ - $
2,577 $
-
$ -
00/
961
2,100
-
961
00/
3,893,563
4,024
156,782
3,736,781
40/
1,138,238
-
6,405
1,131,833
10/
47,710
-
47,710
00/
38,500
-
-
38,500
00/
1,698,873
1,009,510
120,155
1,578,718
70/
72,220
72,201
72,201
19
1000/
2,330
2,674
2,313
17
990/
$ 6,892,395 $
1,093,086 $
357,857
$ 6,534,538
50/
$ 4,700 $
56 $
521 $
4,179
110/
1,700
-
-
1,700
00/
166,500
13,553
9,159
157,341
60/
80
9
6
74
80/
2,000
-
-
2,000
00/
300
-
-
300
00/
6,600
1,728
2,691
3,909
410/
$ 181,880 $
15,346 $
12,377 $
169,503
70/
$ 95,400 $ 15,215 $ 32,072 $ 63,328 340/
1,000 - 583 417 580/
4,000 - - 4,000 00/
$ 100,400 $ 15,215 $ 32,655 $ 67,745 33°/
$ 1,790 $ $ - $ 1,790 00/
25,090 - 25,090 00/
$ 26,880 $ $ - $ 26,880 00/
$ 3,000 $ 731 $ 1,452 $ 1,548 480/
$ 3,000 $ 731 $ 1,452 $ 1,548 480/
$ 28,500 $ 4,070 $ 4,715 $ 23,785 170/
3,500 - 276 3,224 80/
$ 32,000 $ 4,070 $ 4,991 $ 27,009 160/
Q
7
Packet Pg. 77
I 2.1.a I
Page 3 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
REAL ES TATE EXC IS E TAX 2 (125)
1 SUPPLIES
$ 21,000
$ 29,777
$ 37,189
$ (16,189)
1770i
2 PROFESSIONAL SERVICES
586,505
26,981
93,279
493,226
160i
3 RENTAL/LEASE
-
-
381
(381)
00/
4 REPAIRS &MAINTENANCE
591,156
15,834
575,322
30i
5 LAND
100,000
-
-
100,000
00/
6 CONSTRUCTION PROJECTS
2,074,625
190,806
296,657
1,777,968
140/
$ 3,373,286
$ 247,565
$ 443,339
$ 2,929,947
130/
REAL ESTATE EXCISE TAX I, PARKS ACQ (126)
7 PROFESSIONAL SERVICES
8 REPAIRS & MAINTENANCE
9 MISCELLANEOUS
10 INTERFUND SUBSIDIES
11 LAND
12 CONSTRUCTION PROJECTS
13 GENERAL OBLIGATION BONDS
14 INTEREST
GIFTS CATALOG FUND (127)
15 SUPPLIES
16 SMALL EQUIPMENT
17 PROFESSIONAL SERVICES
18 REPAIRS & MAINTENANCE
19 MISCELLANEOUS
20 INTERFUND SUBSIDIES
C EVIEIERY MAINTINANC F/IMPRO VEMEVT (130)
21 SALARIES AND WAGES
22 OVERTIME
23 BENEFITS
24 UNIFORMS
25 SUPPLIES
26 SUPPLIES PURCHASED FOR INVENTORY/RESALE
27 SMALL EQUIPMENT
28 PROFESSIONAL SERVICES
29 COMMUNICATIONS
30 TRAVEL
31 RENTAL/LEASE
32 UTILITIES
33 REPAIRS & MAINTENANCE
34 MISCELLANEOUS
PARKS TRUSTFUND (136)
35 SMALL EQUIPMENT
36 INTERFUND SUBSIDIES
SISTER CITY COMMISSION (138)
37 SUPPLIES
38 TRAVEL
39 MISCELLANEOUS
BUSINESS IMPROVEM NTDISTRICTFUND (140)
40 SUPPLIES
41 PROFESSIONAL SERVICES
42 MISCELLANEOUS
LID FUND CONTROL (211)
43 INTERFUND SUBSIDIES
2012 LTGO DEBT SERVIC FUND (231)
44 GENERAL OBLIGATION BOND
45 INTEREST
$
204,650
$
32,198
$
57,751
146,899
280/
658,879
-
23,409
635,470
40i .-.
-
216,720
-
-
00/ t
133,030
-
-
133,030
00/ Q
100,000
-
-
100,000
00/ a)
2,749,902
3,201
383,488
2,365,415
140i
23,480
-
-
23,480
00/ to
3,360
1,873
-
3,360
00/
$
3,872,301
$
253,992
$
464,648
$
3,407,653
12°i
$
39,779
$
270
$
24,301
$
15,478
LL
610i
15,325
-
574
14,751
40i t
6,500
-
6,500
00/ _
11,250
-
1,858
9,392
170/ O
600
154
-
600
00/
26,300
-
-
26,300
00/
$
99,754
$
425
$
26,732
$
73,022
270/ N
A
$
93,593
$
32,259
$
35,846
$
57,747
380i
3,500
1,692
2,360
1,140
670/
38,909
14,537
16,789
22,120
430/ t
1,000
225
775
230i Q
7,000
14,975
597
6,403
90/
20,000
12,802
7,085
12,915
350�
-
1,246
(1,246)
00/ 2
4,200
852
566
3,634
130i
1,410
652
790
620
560/
500
-
500
0°/
LL
6,260
4,850
2,608
3,652
420/ A
3,835
1,663
1,619
2,216
420i z
500
-
500
00/ C
14,000
1,649
7,242
6,758
520/ O
$
194,707
$
85,932
$
76,974
$
117,733
407/
$
5,000
$
$
4,935
$
65
990/ N
0°/
$
5,000
$
$
4,935
$
65
990/
w
$
1,500
$
27
$
-
$
1,500
00/
4,500
-
4,500
00/ E
4,500
357
513
3,987
110i v
$
10,500
$
385
$
513
$
9,987
5
r
w
Q
$
-
$
1,001
$
4,748
$
(4,748)
00/
29,400
22,859
(22,859)
00/
3,741
950
(950)
00/
34,142
28,557
(28,557)
00/
$ 12,400 $ $ - $ 12,400 00/
$ 12,400 $ $ - $ 12,400 00/
$ 609,630 $ $ - $ 609,630 00/
106,780 - 106,780 00/
$ 716,410 $ $ - $ 716,410 00/
8
Packet Pg. 78
2.1.a
Page 4 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining %Spent
PARKS CONSTRUCTION FUND (332)
1 PROFESSIONAL SERVICES
$ 4,760
$ -
$
10,365
$
(5,605)
2180
2 CONSTRUCTION PROJECTS
3,992,668
51,123
16,627
3,976,041
00
$ 3,997,428
$ 51,123
$
26,992
$
3,970,436
10
WATER FUND (421)
3 SALARIES AND WAGES
$ 845,003
$ 300,831
$
324,895
$
520,108
380
4 OVERTIME
24,000
8,903
10,345
13,655
430
5 BENEFITS
371,025
147,439
152,680
218,345
410
6 UNIFORMS
4,000
2,703
1,678
2,322
420
7 SUPPLIES
150,000
35,413
26,658
123,342
180
8 FUEL CONSUMED
-
70
-
-
04
9 WATER PURCHASED FOR RESALE
1,950,000
566,259
585,365
1,364,635
300
10 SUPPLIES PURCHASED FOR INVENTORY/RESALE
170,000
35,430
32,277
137,723
190
11 SMALL EQUIPMENT
11,000
1,473
4,856
6,144
440
12 PROFESSIONAL SERVICES
878,372
134,669
356,114
522,258
410
13 COMMUNICATIONS
30,000
10,443
10,826
19,174
360
14 TRAVEL
200
-
-
200
09
15 EXCISE TAXES 8
1,649,700
161,462
608,494
1,041,206
370
16 RENTAL/LEASE
155,532
59,701
63,837
91,695
410
17 INSURANCE
54,423
56,738
55,096
(673)
1010
18 UTILITIES
35,310
11,007
12,220
23,090
350
19 REPAIRS& MAINTENANCE
1,603,100
14,571
14,364
1,588,736
14
20 MISCELLANEOUS
121,400
50,336
52,011
69,389
430
21 INTERGOVERNMENTAL SERVICES
-
10,960
-
-
04
22 INTERFUND TAXES 8
-
449,414
-
00
23 INTERFUND SUBSIDIES
646,370
-
646,370
04
24 MACHINERY/EQUIPMENT
15,000
-
-
15,000
04
25 CONSTRUCTION PROJECTS
3,614,690
918,419
1,300,570
2,314,120
360
26 GENERAL OBLIGATION BONDS
2,710
-
-
2,710
00
27 REVENUE BONDS
355,740
-
-
355,740
00
28 INTERGOVERNMENTAL LOANS
25,840
25,839
25,839
1
1000
29 INTEREST
225,580
1,120
775
224,805
00
$ 12,938,995
$ 3,003,200
$
3,638,901
$
9,300,094
280
STORM FUND (422)
30 SALARIES AND WAGES
$ 702,584
$ 272,018
$
291,497
$
411,087
410
31 OVERTIME
29,000
3,472
27,971
1,029
960
32 BENEFITS
360,829
138,442
152,606
208,223
420
33 UNIFORMS
6,500
4,629
4,844
1,656
750
34 SUPPLIES
46,000
14,660
16,095
29,905
350
35 SMALL EQUIPMENT
4,000
74
3,653
347
910
36 PROFESSIONAL SERVICES
1,711,075
101,379
446,476
1,264,599
260
37 COMMUNICATIONS
3,200
1,691
2,303
897
720
38 TRAVEL
4,300
840
-
4,300
04
39 EXCISE TAXES 8
470,100
27,886
223,079
247,021
470
40 RENTAL/LEASE
246,404
102,595
101,678
144,726
410
41 INSURANCE
125,390
178,798
127,548
(2,158)
1020
42 UTILITES
10,710
4,560
5,211
5,499
490
43 REPAIR & MAINTENANCE
439,568
9,703
10,053
429,515
24
44 MISCELLANEOUS
113,100
43,764
71,333
41,767
630
45 INTERGOVERNMENTAL SERVICES
-
49,898
-
-
00
46 INTERFUND TAXES AND OPERATING ASSESSMENT 8
-
174,490
-
04
47 INTERFUND SUBSIDIES
297,750
-
-
297,750
00
48 CONSTRUCTION PROJECTS
4,987,891
52,451
40,642
4,947,249
10
49 GENERAL OBLIGATION BONDS
98,900
-
-
98,900
04
50 REVENUE BONDS
173,940
-
-
173,940
04
51 INTERGOVERNMENTAL LOANS
55,639
32,063
32,063
23,577
580
52 INTEREST
131,155
9,012
962
130,193
14
$ 10,018,035
$ 1,222,424
$
1,558,015
$
8,460,020
160
Q
8 The difference for "interfund taxes" and "excise taxes" is due to a change in BARS coding.
9
Packet Pg. 79 1
I 2.1.a I
Page 5 of 6
CITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
SEWER FUND (423)
1 SALARIES AND WAGES
$ 1,850,763
$ 688,728
$ 739,698
$ 1,111,065
400
2 OVERTIME
95,000
37,554
43,632
51,368
460
3 BENEFITS
815,177
311,245
316,750
498,427
390
4 UNIFORMS
9,500
5,271
4,924
4,576
520
5 SUPPLIES
417,200
95,379
120,816
296,384
290
6 FUEL CONSUMED
80,000
22,852
8,382
71,618
100
7 SUPPLIES PURCHASED FOR INV OR RESALE
4,000
-
-
4,000
00
8 SMALL EQUIPMENT
50,000
18,003
8,005
41,995
160
9 PROFESSIONAL SERVICES
1,599,670
303,030
504,223
1,095,447
320
10 COMMUNICATIONS
43,000
16,566
16,499
26,501
380
11 TRAVEL
5,000
2,122
-
5,000
09
12 EXCISE TAXES 9
973,000
93,489
455,956
517,044
470
13 RENTAL/LEASE
313,469
128,241
144,084
169,385
460
14 INSURANCE
184,261
117,717
184,604
(343)
1000
15 UTILITIES
1,231,310
265,830
579,682
651,628
470
16 REPAIR & MAINTENANCE
695,000
146,160
103,982
591,018
150
17 MISCELLANEOUS
125,650
41,698
39,415
86,235
310
18 INTERGOVERNMENTAL SERVICES
-
39,804
-
-
00
19 INTERFUND TAXESAND OPERATING ASSESSMENT 9
20 INTERFUND SUBSIDIES
21 MACHINERY/EQUIPMENT
22 CONSTRUCTION PROJECTS
23 GENERAL OBLIGATION BONDS
24 REVENUE BONDS
25 INTERGOVERNMENTAL LOANS
26 INTEREST
27 OTHER INTEREST & DEBT SERVICE COSTS
BOND RESERVE FUND (424)
28 REVENUE BONDS
29 INTEREST
-
325,481
-
04
2,420,671
-
2,420,671
09
30,000
47,057
-
30,000
04
6,300,393
215,698
87,246
6,213,147
14
150,050
-
-
150,050
00
80,340
-
-
80,340
00
172,540
157,665
157,991
14,549
920
75,490
17,779
7,328
68,162
100
-
2,683
2,543
(2,543)
00
$ 17,721,484 $
3,100,053
$ 3,525,760
$ 14,195,724
-
$ 740,010 $ $ $ 740,010 04
1,251,200 1,251,200 00
$ 1,991,210 $ $ $ 1,991,210 05
r
Q
9 The difference for "interfund taxes" and "excise taxes" is due to a change in BARS coding.
10
Packet Pg. 80
I 2.1.a I
Page 6 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
E:Q UIPMENT RENTAL FUND (511)
1 SALARIES AND WAGES
$ 259,309
$ 103,530
$ 108,683
$ 150,626
424
2 OVERTIME
2,000
-
8,081
(6,081)
4040
3 BENEFITS
113,207
44,650
47,835
65,372
424
4 UNIFORMS
1,000
749
1,029
(29)
1030
5 SUPPLIES
110,000
28,864
54,851
55,149
504
6 FUEL CONSUMED
1,000
-
-
1,000
04
7 SUPPLIES PURCHASED FOR INVENTORY/RESALE
273,000
61,228
63,764
209,236
234
8 SMALL EQUIPMENT
58,000
1,416
1,689
56,311
34
9 PROFESSIONAL SERVICES
46,580
2,296
617
45,963
14
10 COMMUNICATIONS
3,000
865
968
2,032
320
11 TRAVEL
1,000
233
162
838
164
12 RENTAL/LEASE
14,120
3,934
5,713
8,407
404
13 INSURANCE
32,015
29,464
30,167
1,848
944
14 UTILITIES
14,200
6,537
7,333
6,867
524
15 REPAIRS & MAINTENANCE
60,000
13,600
9,494
50,506
164
16 MISCELLANEOUS
12,000
4,975
4,916
7,084
414
17 MACHINERY/EQUIPMENT
1,933,000
235,274
422,855
1,510,145
224
$ 2,933,431
$ 537,615
$ 768,157
$ 2,165,274
264
TECHNOLOGY RENTAL FUND (512)
18 SALARIES AND WAGES
$
292,502
$
116,387
$
117,996
$
174,506
404
19 OVERTIME
2,000
1,148
60
1,940
34
20 BENEFITS
97,499
38,910
40,451
57,048
410
21 SUPPLIES
5,000
1,609
1,556
3,444
314
22 SMALL EQUIPMENT
38,000
84,389
28,343
9,657
754
23 PROFESSIONAL SERVICES
210,000
72,838
5,647
204,353
34
24 COMMUNICATIONS
58,770
17,238
18,486
40,284
310
25 TRAVEL
1,500
412
353
1,147
240
26 RENTAL/LEASE
7,200
1,907
2,069
5,131
294
27 REPAIRS& MAINTENANCE
387,690
119,772
141,611
246,079
374
28 MISCELLANEOUS
5,000
7,772
959
4,041
190
29 MACHINERY/EQUIPMENT
74,750
25,030
57,571
17,179
774
$
1,179,911
$
487,412
$
415,102
$
764,809
354
FIRIMEN'S PENSION FUND (617)
30 BENEFITS
$
23,000
$
11,130
$
9,933
$
13,067
430
31 PENSION AND DISABILITY PAYMENTS
54,427
21,454
23,591
30,836
434
32 PROFESSIONAL SERVICES
1,200
540
-
1,200
04
$
78,627
$
33,124
$
33,524
$
45,103
430
TOTAL EXPENDITURE ALL FUNDS
$
114,646,705
$
27,664,623
$ 29,867,115
$
84,779,590
264
r
Q
11
Packet Pg. 81
2.1.a
Page 1 of 1
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
2019 Amended 5/31/2018 5/31/2019 Amount
Title Budget Expenditures Expenditures Remaining %Spent
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
FINANCE
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
COMMUNITY SERVICESIECONOMIC DEV
DEVELOPMENT SERVICES
PARKS& RECREATION
PUBLIC WORKS
FACILITIES MAINTENANCE
Title
$ 602,387
$ 148,289
$ 158,489
$ 443,898
26%
296,155
120,989
123,018
173,137
42%
590,331
175,117
194,001
396,330
33%
1,143,210
413,053
410,401
732,809
36%
685,420
277,663
291,090
394,330
42%
1,244,805
467,718
515,266
729,539
41%
C
889,560
342,708
366,531
523,029
41%
y
13,556,979
5,479,175
5,383,743
8,173,236
40%
11,728,919
4,507,241
4,729,460
6,999,459
40%
R
618,232
227,250
232,851
385,381
38%
LL
3,426,322
1,046,070
1,154,831
2,271,491
34%
2'
s
4,303,374
1,462,933
1,554,647
2,748,727
36%
C
3,296,100
1,097,973
1,288,664
2,007,436
39%
0)
2,914,729
704,933
954,705
1,960,024
33%
o
N
$ 45,296,523
$ 16,471,112
$ 17,357,697
$ 27,938,826
38%
O
C.
O
CITY OF EDMO NDS
EXPENDITURES - UTILITY-
BY FUND
IN SUMMARY
C
2019 Amended
5/31/2018
5/31/2019
Amount
LL
Budget
Expenditures
Expenditures
Remaining
%Spent
s
WATER UTILITY FUND $ 12,938,995 $
3,003,200 $
3,638,901 $
9,300,094
28%
r
STORM UTILITY FUND 10,018,035
1,222,424
1,558,015
8,460,020
O
n
16%
C)
SEWER/WWTP UTILITY FUND 17,721,484
3,100,053
3,525,760
14,195,724
N
20%
BOND RESERVE FUND 1,991,210
-
-
1,991,210
0%
A
$ 42,669,724 $
7,325,676 $
8,722,677 $
33,947,047
20%
C
N
E
t
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O
r
r
Q
12
Packet Pg. 82
Page 1 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL
Title
2019 Amended
Budget
5/31/2018
Expenditures
5/31/2019
Expenditures
Amount
Remaining
%Spent
CITY COUNCIL
SALARIES
$
171,950
$
66,384
$
74,024
$
97,926
43%
OVERTIME
1,000
-
-
1,000
0%
BENEFITS
92,751
38,339
40,418
52,333
44%
SUPPLIES
2,000
765
679
1,321
34%
SMALL EQUIPMENT
-
15,089
342
(342)
0%
PROFESSIONAL SERVICES
194,160
16,139
29,041
165,119
15%
COMMUNICATIONS
3,000
1,200
2,764
236
92%
TRAVEL
6,700
325
1,353
5,347
20%
RENTAL/LEASE
11,586
6,790
5,108
6,478
44%
REPAIRS/MAINTENANCE
500
-
121
379
24%
MISCELLANEOUS
118,740
3,257
4,637
114,103
4%
$
602,387
$
148,289
$
158,489
$
443,898
26%
OFFICEOFMAYOR
SALARIES
$
215,076
$
87,463
$
89,971
$
125,105
42%
BENEFITS
53,257
20,820
22,403
30,854
42%
SUPPLIES
1,500
167
357
1,143
24%
PROFESSIONAL SERVICES
3,000
165
1,600
1,400
53%
COMMUNICATION
1,400
836
456
944
33%
TRAVEL
3,000
260
1,862
1,138
62%
RENTAL/LEASE
13,472
8,740
5,224
8,248
39%
MISCELLANEOUS
5,450
2,538
1,144
4,306
21%
$
296,155
$
120,989
$
123,018
$
173,137
42%
HUMAN RESOURCES
SALARIES
$
327,939
$
95,540
$
104,815
$
223,124
32%
BENEFITS
118,229
36,346
40,518
77,711
34%
SUPPLIES
12,300
606
2,058
10,242
17%
SMALL EQUIPMENT
300
-
-
300
0%
PROFESSIONAL SERVICES
81,886
20,319
14,603
67,283
18%
COMMUNICATIONS
700
409
507
193
72%
TRAVEL
1,000
899
309
691
31%
RENTAL/LEASE
22,947
11,247
10,345
12,602
45%
REPAIR/MAINTENANCE
7,850
7,326
7,571
279
96%
MISCELLANEOUS
17,180
2,426
13,274
3,906
77%
$
590,331
$
175,117
$
194,001
$
396,330
33%
MUNIC IPAL C O URT
SALARIES
$
628,961
$
236,774
$
247,215
$
381,746
39%
OVERTIME
800
-
367
433
46%
BENEFITS
244,601
94,177
81,139
163,462
33%
SUPPLIES
10,600
4,676
1,471
9,129
14%
SMALL EQUIPMENT
1,000
-
2,125
(1,125)
213%
PROFESSIONAL SERVICES
124,925
32,296
36,792
88,133
29%
COMMUNICATIONS
3,550
923
1,195
2,355
34%
TRAVEL
6,500
1,806
1,432
5,068
22%
RENTAL/LEASE
65,251
30,172
26,823
38,428
41%
REPAIR/MAINTENANCE
4,880
-
277
4,603
6%
MISCELLANEOUS
25,100
12,229
11,564
13,536
46%
MACHINERY/EQUIPMENT
27,042
-
-
27,042
0%
$
1,143,210
$
413,053
$
410,401
$
732,809
36%
t
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2
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21
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C
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6
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O
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13
Packet Pg. 83 1
I 2.1.a I
Page 2 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY C LERK
SALARIES AND WAGES
$ 358,349
$ 142,226
$ 146,118
$ 212,231
41%
BENEFITS
151,468
62,813
64,736
86,732
43%
SUPPLIES
10,240
1,819
1,090
9,150
11%
PROFESSIONAL SERVICES
32,310
9,109
9,680
22,630
30%
COMMUNICATIONS
40,000
12,328
11,824
28,176
30%
TRAVEL
2,000
437
465
1,535
23%
RENTAL/LEASE
50,973
26,106
21,018
29,955
41%
REPAIRS & MAINTENANCE
32,080
19,851
31,619
461
99%
MISCELLANEOUS
8,000
2,976
4,539
3,461
57%
$ 685,420
$ 277,663
$ 291,090
$ 394,330
42%
FINANCE
SALARIES
$
844,384
$
300,563
$
332,732
$
511,652
39%
OVERTIME
4,500
146
-
4,500
0%
BENEFITS
268,345
96,431
112,492
155,853
42%
SUPPLIES
7,350
1,261
2,449
4,901
33%
SMALL EQUIPMENT
5,400
3,831
579
4,821
11%
PROFESSIONAL SERVICES
14,650
5
29
14,621
0%
COMMUNICATIONS
2,000
449
557
1,443
28%
TRAVEL
3,100
1,469
814
2,286
26%
RENTAL/LEASE
48,226
20,451
20,696
27,530
43%
REPAIRIMAINTENANCE
38,500
41,121
42,499
(3,999)
110%
MISCELLANEOUS
8,350
1,992
2,420
5,930
29%
$
1,244,805
$
467,718
$
515,266
$
729,539
41%
CITY ATTORNEY
PROFESSIONAL SERVICES
$
889,560
$
342,708
$
366,531
$
523,029
41%
$
889,560
$
342,708
$
366,531
$
523,029
41%
NON -DEPARTMENTAL
SALARIES
$
101,750
$
-
$
-
$
101,750
0%
BENEFITS -UNEMPLOYMENT
40,000
8,709
22,812
17,188
57%
SUPPLIES
5,000
712
2,209
2,791
44%
PROFESSIONAL SERVICES
10,666,114
175,436
4,787,981
5,878,133
45%
EXCISE TAXES
6,500
1,156
1,012
5,488
16%
RENTAL/LEASE
10,538
4,650
5,397
5,141
51%
INSURANCE
431,095
437,253
436,448
(5,353)
101%
MISCELLANEOUS
69,614
48,610
49,596
20,018
71%
INTERGOVT SERVICES
-
4,486,359
-
-
0%
ECA LOAN PAYMENT
75,000
305,715
75,000
-
100%
INTERFUND SUBSIDIES
1,953,108
-
-
1,953,108
0%
GENERAL OBLIGATION BOND
183,710
-
-
183,710
0%
INTEREST ON LONG-TERM DEBT
14,050
10,576
3,288
10,762
23%
FISCAL AGENT FEES
500
500
0%
$
13,556,979
$
5,479,175
$
5,383,743
$
8,173,236
40%
r
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Packet Pg. 84
Page 3 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PO LIC E S ERVIC FS
SALARIES
$ 6,916,238
$ 2,574,815
$ 2,655,092
$ 4,261,146
38%
OVERTIME
454,780
245,894
306,167
148,613
67%
HOLIDAY BUYBACK
250,491
2,416
4,704
245,787
2%
BENEFITS
2,549,180
1,025,789
1,085,351
1,463,829
43%
UNIFORMS
80,250
31,593
45,543
34,707
57%
SUPPLIES
86,500
36,185
55,807
30,694
65%
SMALL EQUIPMENT
191,079
11,934
78,721
112,358
41%
PROFESSIONAL SERVICES
141,770
46,366
56,500
85,270
40%
COMMUNICATIONS
32,000
13,996
18,404
13,596
58%
TRAVEL
29,310
8,325
15,257
14,053
52%
RENTAL/LEASE
920,851
408,587
381,835
539,016
41%
REPAIR/MAINTENANCE
15,120
4,873
3,512
11,608
23%
MISCELLANEOUS
61,350
37,184
22,567
38,783
37%
MACHINERY/EQUIPMENT
59,284
0%
$ 11,728,919
$ 4,507,241
$ 4,729,460
$ 6,999,459
40%
COMMUNITY S ERVIC ES /EC 0 N DEV.
SALARIES
$
245,505
$
98,228
$
103,929
$
141,576
42%
BENEFITS
76,033
30,906
32,840
43,193
43%
SUPPLIES
7,000
5,934
5,886
1,114
84%
SMALL EQUIPMENT
800
-
-
800
0%
PROFESSIONAL SERVICES
262,400
82,786
81,358
181,042
31%
COMMUNICATIONS
1,490
425
634
856
43%
TRAVEL
2,000
746
-
2,000
0%
RENTAL/LEASE
13,004
5,087
4,758
8,247
37%
REPAIR/MAINTENANCE
500
-
-
500
0%
MISCELLANEOUS
9,500
3,138
3,446
6,054
36%
$
618,232
$
227,250
$
232,851
$
385,381
38%
DEVELO PMIIVT SERVIC ES/PLANNING
SALARIES
$
1,665,849
$
604,950
$
655,887
$
1,009,962
39%
OVERTIME
1,300
10,020
4,877
(3,577)
375%
BENEFITS
609,831
229,333
253,746
356,085
42%
UNIFORMS
500
-
-
500
0%
SUPPLIES
17,100
3,890
3,817
13,283
22%
SMALL EQUIPMENT
6,100
1,051
624
5,476
10%
PROFESSIONAL SERVICES
907,046
114,436
147,164
759,882
16%
COMMUNICATIONS
9,000
2,827
3,888
5,112
43%
TRAVEL
5,500
2,543
7,274
(1,774)
132%
RENTAL/LEASE
143,236
64,835
59,412
83,824
41%
REPAIRS & MAINTENANCE
6,800
-
596
6,204
9%
MISCELLANEOUS
54,060
12,186
17,545
36,515
32%
$
3,426,322
$
1,046,070
$
1,154,831
$
2,271,491
34%
ENGINEERING
SALARIES
$
1,720,176
$
558,332
$
691,852
$
1,028,324
40%
OVERTIME
8,300
3,872
2,550
5,750
31%
BENEFITS
678,356
232,325
288,665
389,691
43%
UNIFORMS
450
-
-
450
0%
SMALL EQUIPMENT
2,200
-
-
2,200
0%
PROFESSIONAL SERVICES
53,840
9,181
1,104
52,736
2%
COMMUNICATIONS
16,625
4,431
6,832
9,793
41%
TRAVEL
600
89
585
15
98%
RENTAL/LEASE
123,023
48,930
50,709
72,314
41%
REPAIR/MAINTENANCE
2,600
-
-
2,600
0%
MISCELLANEOUS
79,450
30,449
42,753
36,697
54%
$
2,685,620
$
887,608
$
1,085,050
$
1,600,570
40%
w
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Packet Pg. 85
Page 4 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARINNffiVT IN DETAIL,
2019 Amended
5/31/2018
5/31/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PARKS & REC REATIO N
SALARIES
$ 2,096,118
$ 758,188
$ 807,159
$ 1,288,959
39%
OVERTIME
10,000
3,098
10,084
(84)
101%
BENEFITS
785,394
294,800
314,929
470,466
40%
UNIFORMS
6,275
1,643
4,297
1,978
68%
SUPPLIES
121,590
56,976
54,145
67,445
45%
SMALL EQUIPMENT
8,500
1,569
2,298
6,202
27%
PROFESSIONAL SERVICES
671,920
91,034
102,586
569,334
15%
COMMUNICATIONS
30,320
9,756
3,656
26,664
12%
TRAVEL
5,070
156
2,836
2,234
56%
RENTAL/LEASE
268,539
105,019
124,748
143,791
46%
PUBLIC UTILITY
175,338
58,958
68,358
106,980
39%
REPAIR/MAINTENANCE
29,700
882
17,084
12,616
58%
MISCELLANEOUS
94,610
36,982
42,468
52,142
45%
INTERGOVERNMENTAL SERVICES
43,872
0%
$ 4,303,374
$ 1,462,933
$ 1,554,647
$ 2,748,727
36%
PUBLIC WORKS
SALARIES
$
369,334
$
114,989
$
117,567
$
251,767
32%
OVERTIME
200
-
144
56
72%
BENEFITS
129,196
42,160
42,500
86,696
33%
SUPPLIES
8,600
1,229
2,220
6,380
26%
SMALL EQUIPMENT
1,000
-
857
143
86%
PROFESSIONAL SERVICES
200
38
36
164
18%
COMMUNICATIONS
1,350
246
318
1,032
24%
TRAVEL
500
-
1,133
(633)
227%
RENTAL/LEASE
91,193
50,486
37,467
53,726
41%
PUBLIC UTILITY
3,007
1,200
1,371
1,636
46%
REPAIR/MAINTENANCE
1,000
-
-
1,000
0%
MISCELLANEOUS
4,900
17
4,900
0%
$
610,480
$
210,364
$
203,614
$
406,866
33%
FACILITIES MAINTENANCE
SALARIES
754,619
305,928
318,207
436,412
42%
OVERTIME
7,500
2,502
4,137
3,363
55%
BENEFITS
310,160
128,919
141,860
168,300
46%
UNIFORMS
3,000
3,431
3,624
(624)
121%
SUPPLIES
87,000
40,189
82,945
4,055
95%
SMALL EQUIPMENT
3,000
1,249
2,658
342
89%
PROFESSIONAL SERVICES
940,940
2,608
61,896
879,044
7%
COMMUNICATIONS
16,000
6,589
8,708
7,292
54%
TRAVEL
1,000
-
-
1,000
0%
RENTAL/LEASE
59,730
27,208
22,804
36,926
38%
PUBLIC UTILITY
282,280
131,011
136,550
145,730
48%
REPAIR/MAINTENANCE
444,500
55,269
169,110
275,390
38%
MISCELLANEOUS
5,000
30
2,206
2,794
44%
$
2,914,729
$
704,933
$
954,705
$
1,960,024
33%
TOTAL GENERAL FUND EXPENDITURES
$
45,296,523
$
16,471,112
$
17,357,697
$
27,938,826
38%
r
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16
Packet Pg. 86
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2019
General Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 2,054,678 $
2,054,678
$ 2,397,678
16.69%
February
4,942,857
2,888,179
4,685,465
-5.21%
March
7,411,396
2,468,539
7,046,230
-4.93%
April
10,819,777
3,408,381
10,236,291
-5.39%
May
18,632,994
7,813,217
18,888,974
1.37%
June
20,936,841
2,303,847
July
23,072,511
2,135,670
August
25,590,721
2,518,210
September
27,737,323
2,146,602
October
30,605,048
2,867,725
November
38,576,248
7,971,200
December
40,866,194
2,289,946
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2019
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
239,174 $
239,174 $
206,702
-13.58%
February
426,584
187,410
316,468
-25.81%
March
648,598
222,013
530,155
-18.26%
April
866,924
218,326
723,280
-16.57%
May
1,118,366
251,442
997,047
-10.85%
June
1,392,391
274,025
July
1,790,060
397,669
August
2,111,970
321,910
September
2,410,481
298,511
October
2,651,152
240,672
November
2,897,726
246,573
December
3,080,000
182,274
*The monthly budget forecast columns are based on a five-year average.
17
Packet Pg. 87 1
SALES TAX SUMMARY
I 2.1.a I
Accornmodation,
$14,766
Clothing and
Accessories, $114,037
Communications,
$91,450
Sales Tax Analysis By Category
Current Period: May 2019
Year -to -Date
Total $3,384,424
Health &Personal Care, Automotive Repair,
$g3,267
$108,934 Amusement &
Construction Trade, Recreation, $36,966
$597,572 Business Services,
$325,729
Gasoline, $13,935
Retail Food Stores,
$126,857
Wholesale Trade,—/ -1%
$80,877
Misc Retail, $530,959
10,000,000
8,000,000
$5,840,764
6,000,000
4,000,000
2,000, 000
0
2014
Others, $56,580 Eating & Drinking,
$415,798
Annual Sales Tax Revenue
L Retail Automotive,
$749,110
Manufacturing, $37,587
$8,406,296
2015 2016 2017 2018 YTD 2019
0
0.
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0
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Packet Pg. 88
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2019
Sales and Use Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 583,740
$ 583,740
$ 665,493
14.01%
February
1,326,812
743,072
1,464,443
10.37%
March
1,890,823
564,012
2,088,425
10.45%
April
2,418,442
527,618
2,636,953
9.04%
May
3,087,512
669,070
3,384,424
9.62%
June
3,695,140
607,628
July
4,344,323
649,183
August
5,056,215
711,892
September
5,734,922
678,707
October
6,438,793
703,871
November
7,175,252
736,459
December
7,825,000
649,748
Gas Utility Tax
Sales and Use Tax
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*--Current Year Budget � Prior Year
City ofEdmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 92,468
$ 92,468
$ 67,644
-26.85%
February
188,382
95,914
140,257
-25.55%
March
270,480
82,098
229,186
-15.27%
April
338,414
67,935
300,757
-11.13%
May
391,853
53,439
350,940
-10.44%
June
429,417
37,564
July
458,287
28,870
August
482,130
23,843
September
504,337
22,207
October
530,073
25,736
November
567,790
37,717
December
626,600
58,810
Gas Utility Tax
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
r
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Packet Pg. 89
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2019
Telephone Utility Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 90,093
$ 90,093
$ 83,102
-7.76%
February
180,099
90,007
153,757
-14.63%
March
261,769
81,670
220,849
-15.63%
April
347,309
85,539
292,121
-15.89%
May
425,673
78,364
358,213
-15.85%
June
504,828
79,155
July
580,361
7S,533
August
657,995
77,634
September
738,345
80,350
October
815,639
77,294
November
889,278
73,638
December
967,200
77,922
Electric Utility Tax
Telephone Utility Tax
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget � Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2019
Cumulative
Monthly
YTD
Variance
Budget Forecast
Budget Forecast
Actuals
%
January
$ 180,392
$ 180,392
$ 171,454
-4.96%
February
374,176
193,784
364,048
-2.71%
March
542,795
168,619
526,085
-3.08%
April
717,960
175,165
720,176
0.31%
May
863,822
145,862
864,392
0.07%
June
985,603
121,781
July
1,101,208
11S,604
August
1,212,283
111,075
September
1,323,362
111,080
October
1,439,932
116,570
November
1,562,550
122,618
December
1,691,300
128,750
Electric Utility Tax
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-- Current Year Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
ZD
Packet Pg. 90
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2019
Meter Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 742,059
$ 742,059
$ 725,472
-2.24%
February
1,256,325
514,266
1,233,174
-1.84%
March
1,990,166
733,842
1,973,669
-0.83%
April
2,476,952
486,786
2,430,513
-1.87%
May
3,203,262
726,310
3,109,907
-2.91%
June
3,766,233
562,971
July
4,657,894
891,661
August
5,440,698
782,804
September
6,513,015
1,072,317
October
7,251,320
738,305
November
8,101,309
849,989
December
8,624,564
523,255
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2019
Storm Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 322,033
$ 322,033
$ 317,727
-4.96%
February
1,017,422
695,389
1,006,134
-2.71%
March
1,338,925
321,503
1,323,366
-3.08%
April
1,623,949
285,024
1,605,082
0.31%
May
1,945,558
321,609
1,923,272
0.07%
June
2,231,420
285,862
July
2,553,731
322,311
August
3,249,585
695,854
September
3,570,469
320,884
October
3,855,506
285,037
November
4,177,408
321,902
December
4,462,767
285,359
Storm Water Sales
4,500,000
4,000,000
3,000,000
2,500,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
—*-- Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 91
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary- Unmeter Sewer Sales
2019
Unmeter Sewer Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 764,057
$ 764,057
$ 766,027
0.26%
February
1,382,019
617,962
1,384,500
0.18%
March
2,141,223
759,204
2,149,907
0.41%
April
2,762,974
621,752
2,770,969
0.29%
May
3,530,212
767,237
3,534,965
0.13%
June
4,158,923
628,711
July
4,943,476
784,553
August
5,570,113
626,637
September
6,371,750
801,637
October
7,005,968
634,218
November
7,783,039
777,071
December
8,408,534
625,495
Umneter Sewer Sales
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Year Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
22
Packet Pg. 92
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2019
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
5,293,482 $
5,293,482
$4,237,264
-19.95%
February
8,082,732
2,789,249
7,405,291
-8.38%
March
11,556,438
3,473,706
10,663,247
-7.73%
April
15,859,874
4,303,435
13,957,552
-11.99%
May
18,488,610
2,628,737
17,357,697
-6.12%
June
22,666,736
4,178,126
July
26,203,273
3,536,537
August
30,356,366
4,153,093
September
33,754,374
3,398,008
October
36,897,998
3,143,625
November
41,212,357
4,314,359
December
45,296,523
4,084,166
Non -Departmental
General Fund
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
p l
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget �Prior Year
City ofEdmonds, WA
Monthly Expenditure Report -Non -Departmental
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 2,586,468
$ 2,586,468
$ 1,939,971
-25.00%
February
3,013,532
427,064
2,801,406
-7.04%
March
4,041,004
1,027,471
3,658,670
-9.46%
April
5,661,728
1,620,724
4,478,257
-20.90%
May
5,936,842
275,114
5,383,743
-9.32%
June
7,529,862
1,593,020
July
8,430,518
900,656
August
9,710,604
1,280,086
September
10,511,285
800,681
October
11,101,008
589,723
November
12,475,676
1,374,668
December
13,556,979
1,081,303
Non -Departmental
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
�*— Current Year Budget —Rh— Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
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23
Packet Pg. 93
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2019
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
39,368 $
39,368 $
22,406
-43.09%
February
80,151
40,783
46,519
-41.96%
March
128,249
48,098
82,908
-35.35%
April
174,054
45,804
112,983
-35.09%
May
228,252
54,198
158,489
-30.56%
June
295,688
67,436
July
344,770
49,081
August
407,512
62,743
September
462,156
54,644
October
497,566
35,410
November
550,379
52,813
December
602,387
52,008
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2019
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
24,108 $
24,108 $
24,303
0.81%
February
49,562
25,454
47,727
-3.70%
March
73,857
24,295
72,221
-2.21%
April
98,624
24,767
97,904
-0.73%
May
122,830
24,206
123,018
0.15%
June
146,929
24,099
July
171,908
24,979
August
197,139
25,231
September
221,850
24,711
October
246,137
24,287
November
270,260
24,123
December
296,155
25,895
Office of Mayor
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--0-CurrentYeaz Budget •PriorYeaz
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 94
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2019
Human Resources
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 46,632
$ 46,632
$ 48,901
4.87%
February
97,790
51,158
81,030
-17.14%
March
148,537
50,747
116,157
-21.80%
April
189,740
41,203
156,727
-17.40%
May
236,212
46,472
194,001
-17.87%
June
282,909
46,697
July
332,296
49,387
August
380,431
48,135
September
426,855
46,424
October
471,872
45,017
November
519,709
47,838
December
590,331
70,622
Municipal Court
Human Resources
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAX JUN JUL AUG SEP OCT NOV DEC
--W-Current Yeaz Budget Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 87,580
$ 87,580
$ 70,858
-19.09%
February
182,357
94,777
140,956
-22.70%
March
280,184
97,826
219,779
-21.56%
April
371,181
90,997
305,139
-17.79%
May
465,663
94,482
410,401
-11.87%
June
556,434
90,771
July
647,960
91,526
August
746,132
98,173
September
839,518
93,386
October
939,927
100,409
November
1,035,295
95,368
December
1,143,210
107,915
Municipal Court
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--0--Current Year Budget �PriorYear
*The monthly budget forecast columns are based on a five-year average.
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25
Packet Pg. 95
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2019
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
38,544 $
38,544 $
39,270
1.88%
February
82,051
43,507
92,749
13.04%
March
130,166
48,114
132,003
1.41%
April
191,996
61,831
181,514
-5.46%
May
233,127
41,130
232,851
-0.12%
June
277,966
44,839
July
323,762
45,796
August
379,014
55,252
September
428,169
49,155
October
483,157
54,989
November
542,833
59,676
December
618,232
75,399
City Clerk
Community Services/Economic Development
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget -0-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 64,593
$ 64,593
$ 70,355
8.92%
February
120,556
55,963
128,177
6.32%
March
176,231
55,674
178,301
1.17%
April
234,202
57,971
243,367
3.91%
May
289,750
55,548
291,090
0.46%
June
341,414
51,664
July
396,840
55,427
August
457,532
60,692
September
509,418
51,886
October
566,970
57,551
November
625,898
58,928
December
685,420
59,522
City Clerk
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
Q
26
Packet Pg. 96
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2019
Technology Rental Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 119,026
$ 119,026
$ 157,010
31.91%
February
251,357
132,331
215,707
-14.18%
March
324,740
73,383
320,177
-1.41%
April
392,021
67,281
370,014
-5.61%
May
467,013
74,992
415,102
-11.12%
June
544,834
77,821
July
636,126
91,293
August
741,673
105,546
September
844,676
103,003
October
920,609
75,933
November
998,506
77,896
December
1,179,911
181,405
Finance
Technology Rental Fund
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 137,055
$ 137,055
$ 128,270
-6.41%
February
232,763
95,708
224,119
-3.71%
March
329,813
97,051
319,388
-3.16%
April
427,554
97,741
418,398
-2.14%
May
526,278
98,724
515,266
-2.09%
June
622,509
96,231
July
720,263
97,754
August
819,641
99,378
September
931,887
112,246
October
1,040,480
108,592
November
1,141,414
100,935
December
1,244,805
103,391
Finance
1,400,000
1,200,000
1,000,000 -
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget --&- Prior Year
*The monthly budget forecast columns are based on a five-year average.
r
Q
27
Packet Pg. 97
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2019
City Attorney
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 74,130
$ 74,130
$ 47,964
-35.30%
February
148,260
74,130
126,678
-14.56%
March
222,390
74,130
222,683
0.13%
April
296,520
74,130
294,517
-0.68%
May
370,650
74,130
366,531
-1.11%
June
444,780
74,130
July
518,910
74,130
August
593,040
74,130
September
667,170
74,130
October
741,300
74,130
November
815,430
74,130
December
889,560
74,130
Police
City Attorney
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
City of*Edmonds, WA
Monthly Expenditure Report -Police
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 920,277
$ 920,277
$ 927,983
0.84%
February
1,860,808
940,531
1,815,042
-2.46%
March
2,787,770
926,962
2,786,780
-0.04%
April
3,724,324
936,554
3,763,317
1.05%
May
4,658,355
934,031
4,729,460
1.53%
June
5,621,223
962,868
July
6,560,289
939,066
August
7,489,793
929,504
September
8,432,902
943,109
October
9,480,410
1,047,508
November
10,742,210
1,261,800
December
11,728,919
986,709
Police
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget �PriorYear
*The monthly budget forecast columns are based on a five-year average.
r
Q
Z$
Packet Pg. 98
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2019
Development Services
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 233,684
$ 233,684
$ 212,448
-9.09%
February
495,741
262,057
434,026
-12.45%
March
764,561
268,821
663,134
-13.27%
April
1,032,480
267,919
924,696
-10.44%
May
1,323,208
290,728
1,154,831
-12.72%
June
1,594,826
271,617
July
1,875,116
280,290
August
2,181,101
305,985
September
2,471,090
289,989
October
2,769,197
298,107
November
3,083,430
314,232
December
3,426,322
342,892
Parks & Recreation
Development Services
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--0- Current Yeaz Budget � Prior Year
City ofEdmonds, WA
Monthly Expenditure Report -Parks & Recreation
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 290,564
$ 290,564
$ 280,923
-3.32%
February
589,424
298,861
588,578
-0.14%
March
908,094
318,670
888,876
-2.12%
April
1,234,622
326,528
1,209,937
-2.00%
May
1,579,091
344,468
1,554,647
-1.55%
June
1,921,011
341,920
July
2,365,248
444,238
August
2,891,636
526,388
September
3,284,546
392,910
October
3,627,539
342,993
November
3,925,800
298,261
December
4,303,374
377,574
Parks & Recreation
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget -d-- Prior Yeaz
*The monthly budget forecast columns are based on a five-year average.
r
Q
29
Packet Pg. 99
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works
2019
Public Works
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 50,384
$ 50,384
$ 39,815
-20.98%
February
102,273
51,889
80,023
-21.76%
March
153,446
51,173
120,273
-21.62%
April
204,598
51,153
161,804
-20.92%
May
255,170
50,572
203,614
-20.20%
June
306,227
51,057
July
357,744
51,517
August
407,869
50,125
September
456,744
48,874
October
506,690
49,946
November
556,681
49,991
December
610,480
53,799
Facilities Maintenance
Public Works
700,000
600,000
500,000
400,000
300,000
200,000
100,000
i
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget -0-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 228,301
$ 228,301
$ 172,786
-24.32%
February
457,666
229,364
382,230
-16.48%
March
700,969
243,303
576,136
-17.81%
April
931,712
230,743
768,024
-17.57%
May
1,165,903
234,191
954,705
-18.11%
June
1,378,275
212,372
July
1,646,299
268,024
August
1,872,892
226,592
September
2,123,872
250,981
October
2,374,954
251,082
November
2,628,848
253,894
December
2,914,729
285,881
*The monthly budget forecast columns are based on a five-year average.
r
Q
30
Packet Pg. 100
I 2.1.a I
City ofEdmonds, WA
Monthly Expenditure Report -Engineering
2019
Engineering
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 199,012 $
199,012
$ 211,009
6.03%
February
397,302
198,290
416,031
4.71%
March
613,115
215,813
625,938
2.09%
April
835,389
222,274
840,970
0.67%
May
1,053,506
218,118
1,085,050
2.99%
June
1,284,814
231,308
July
1,508,283
223,469
August
1,747,325
239,041
September
1,974,318
226,993
October
2,206,759
232,441
November
2,431,557
224,798
December
2,685,620
254,063
Engine a ring
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Year Budget —0-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
N
M
C
R
C
LL
t
y+
C
O
O
O
N
R
O
rL
O
C
M
C
M
z
r
C
O
O
r
O
N
M
C
N
E
t
U
M
r
r
Q
31
Packet Pg. 101
I 2.1.a I
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds Investment Portfolio Detail
As of May 31, 2019
Years
Agency/ Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
SCIP
CD
2,500,000
0.01
2,500,000
2,500,000
06/04/19
2.65%
FNMA
Bonds
999,750
0.04
1,000,000
999,619
06/13/19
1.40%
FHLB
Bonds
1,000,400
0.05
1,000,000
999,436
06/20/19
1.40%
FNMA
Bonds
988,720
0.33
1,000,000
996,916
09/27/19
1.50%
FHLMC
Bonds
995,970
0.34
1,000,000
996,074
10/02/19
1.25%
FNMA
Bonds
1,994,310
0.41
2,000,000
1,991,538
10/28/19
1.35%
FNMA
Bonds
997,300
0.83
1,000,000
990,867
03/30/20
1.38%
FHLB
Bonds
2,003,780
0.83
2,000,000
1,984,562
03/30/20
1.45%
FNMA
Bonds
2,000,000
0.83
2,000,000
1,988,882
03/30/20
1.65%
FHLMC
Bonds
2,003,868
0.91
2,000,000
1,980,998
04/28/20
1.35%
FNMA
Bonds
1,000,000
1.08
1,000,000
991,880
06/30/20
1.38%
FNMA
Bonds
1,000,000
1.08
1,000,000
991,880
06/30/20
1.38%
FHLB
Bonds
3,000,000
1.12
3,000,000
2,967,441
07/13/20
1.20%
RFCS
Bonds
1,999,698
1.13
2,120,000
2,067,774
07/15/20
1.60%
FHLB
Bonds
2,000,000
1.17
2,000,000
1,989,492
07/30/20
1.75%
FNMA
Bonds
1,000,000
1.25
1,000,000
989,955
08/28/20
1.40%
FNMA
Bonds
1,000,000
1.25
1,000,000
989,955
08/28/20
1.40%
FHLMC
Bonds
999,500
1.59
1,000,000
992,851
12/30/20
1.75%
FNMA
Bonds
2,005,474
1.64
2,000,000
1,980,610
01/19/21
1.50%
FM
Bonds
2,000,000
1.84
2,000,000
1,989,538
04/01/21
1.87%
First Financial
CD
3,000,000
1.86
3,000,000
3,000,000
04/10/21
2.86%
FHLB
Bonds
2,000,000
2.06
2,000,000
1,999,634
06/22/21
2.18%
FFCB
Bonds
968,940
2.29
1,000,000
991,417
09/13/21
1.73%
FHLMC
Bonds
2,000,000
2.49
2,000,000
1,995,228
11/26/21
2.13%
FHLMC
Bonds
999,400
2.59
1,000,000
995,506
12/30/21
2.00%
FHLMC
Bonds
1,000,000
2.74
1,000,000
999,331
02/25/22
2.15%
First Financial
CD
2,803,516
4.46
2,803,516
2,803,516
11/15/23
2.10%
TOTAL SECURITIES
44,260,627
1.34
44,423,516
44,164,900
Washington State Local Gov't Investment Pool
TOTAL PORTFOLIO
rFM,
D,_ Issuer Diversification
First
Financial -
CD, 13%
FNMA, 29%
RFCS, 5%
FHLMC,
18%
FHLB, 23%
20,324,321 20,324,321 Demand 2.50%
$ 64,747,837 $ 64,489,221
Cash and Investment Balances
(in $ Millions)
Checki ng,
$2.1 , 3%
Bonds, State LGIP,
$36.1, 54% $20.3, 30%
CD's, $8.3,
13%
32
Packet Pg. 102 1
I 2.1.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$1,000,000 917,754
$800,000
$653,690
$600,000 $486,811
$423,816
$400,000 335 926 —q
$200,000 163 214
2017 2018 YTD 2019
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
- - - 6 Month Treasury Rate (Benchmark) City Blended Rate
2.8 % —
2.5% --------------------------------
2.3 %
2.0 %
1.8
1.5 %
1.3 %
1.0 %
0.8 %
0.5 %
0.3 %
0.0 %
June August October December February April
Maturity Distribution and Rate of Return
$12, 000,000 2.50%
$10, 000,000
2.00%
$8,000,000
1.50%
$6,000,000
1.00%
$4,000,000
$2,000,000 ■ 0.50%
$- 0.00%
0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 54-60 M o
Q
33
Packet Pg. 103
2.1.a
GENERAL FUND OVERVIEW
FUND BALANCES
CHANGE IN FUND BALANCES
GENERAL FUND
& SUBFUNDS
---- ACTUAL ----
---- ACTUAL
----
12/31 /2018 3/31 /2019 5/31 /2019
Q1
YTD
001-General Fund
$ 11,233,277 $ 7,364,212 $ 12,764,554
$ (3,617,016)
$ 1,531,27�
009-Leoff-Medical Ins. Reserve
333,447 214,379 138,616
(119,069)
(194,83,
0
a
011-Risk Management Fund
929,908 926,477 929,908
-
-
012-ContingencyReserve Fund
5,564,260 5,466,190 5,564,260
-
-
014-Historic Preservation Gift Fund
12,607 7,055 7,074
(5,533)
(5,53:
016-Building Maintenance
210,221 210,221 210,221
-
-
ii
017 - Marsh Restoration & Preservation
309,178 310,623 314,366
1,445
5,18"
>+
018 -Edmonds Homelessness Response
225,443 223,581 223,581
(1,862)
(1,86.
019 - Edmonds Opioid Response
250,000 250,000 250,000
-
-
0
a
Total General Fund & Subfunds
$ 19,068,342 $ 14,972,738 $ 20,402,580
$ (3,742,035) $ 1,334,23!
Cn
0
N
*$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field.
1`
0
Q.
m
U
c
0
General Fund & Subfunds
E
ii
21
2'
t
18
0
0
Z
15
■ General Fund
12
& Subfunds
r
N
c $17.07
■ Civic Field
9 $12.97
6
a�
3 E
eta U
Q
Dec 2018 Mar 2019 May 2019
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2019 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
34
Packet Pg. 004
2.1.a
GOVERNMENTAL
FUNDS OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2018
3/31 /2019
5/31 /2019
Q1 YTD
General Fund & Subfunds
$ 19,068,342
$ 14,972,738 $
20,402,580
$
(3,742,035) $ 1,334,23E
Special Revenue
9,524,484
10,905,058
10,015,156
852,053
490,67,'
Debt Service
12
4,481
52,540
6,169
52,52E
Capital Projects
2,209,541
2,232,147
2,237,653
26,906
28,11.'
0
0
Total Governmental Funds
$ 30,802,378
$ 28,114,424 $
32,707,929
$
(2,856,907) $ 1,905,55(
c
c�
c
ii
,
t
r
c
0
a
Governmental Fund Balances -By Fund Group
Governmental
Fund Balances -
rn
T_
21
18
15
c 12
0
9
6
3
Combined N
ca
$20.40 35 — t
$32.71 0
30.80 Q-
m
General 30 28.11
Fund & R
v
Subfunds 25
tv
c
Special jy
Revenue c 20 >,
t
> 10.02 0
Debt 15 V 1 Z
Service
r
O
10 N
--"Capital �
Projects
5 };
>2.24 y
E
t
$0.05 U
Dec 2018 Mar 2019 May 2019 Dec 2018 Mar 2019 May 2019
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2019 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
35
Packet Pg. 105 1
SPECIAL REVENUE FUNDS OVERVIEW
I 2.1.a I
GOVERNMENTAL
SPECIAL REVENUE
104 - Drug Enforcement Fund
111 - Street Fund
112 - Combined Street Const/Improve
117 - Municipal Arts Acquis. Fund
118 - Memorial Street Tree
120 - Hotel/Motel Tax Revenue Fund
121 -Employee Parking Permit Fund
122 - Youth Scholarship Fund
123 -Tourism Promotional Fund/Arts
125 - Real Estate Tax 2 *
126 - Real Estate Excise Tax 1
127 - Gifts Catalog Fund
130 - Cemetery Maintenance/Improvement
136 - Parks Trust Fund
137 - Cemetery Maintenance Trust Fund
138 - Sister City Commission
140 -Business Improvement Disrict
Total Special Revenue
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND BALANCE;
$ 0
$ (9,725)
$ 6,553
$
1,343,329
1,132,176
1,040,659
859,216
2,016,382
1,354,044
570,634
576,596
580,097
18,898
18,972
19,182
89,937
90,261
91,502
77,046
86,178
88,627
15,030
13,845
13,801
70,586
76,640
76,470
2,230,820
2,326,915
2,319,181
2,562,524
2,814,360
2,636,103
295,225
352,436
356,099
212,775
208,783
205,354
160,606
158,756
158,058
985,656
993,557
1,007,934
8,102
7,779
11,215
24,099
41,149
50,277
$ 9,524,484
$ 10,905,058
$ 10,015,156
$
ACTUAL
3,262 $
(207,186)
629,977
7,932
143
1,005
9,385
(1,126)
6,389
82,132
238,332
58,183
(3,301)
(1,258)
11,433
(297)
17,050
852,053 $
*$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding
Special Revenue Funds
12
10
8
6 ■ Special
$9 52 $10.91 $10.02 Revenue
4
2
Dec 2018 Mar 2019 May 2019
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2019 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
6,55,
(302,67(
494,825
9,46:
28,
1,56! 0
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Packet Pg. 106
ENTERPRISE FUNDS OVERVIEW
I 2.1.a I
ENTERPRISE
FUNDS
421
-Water Utility Fund
422
- Storm Utility Fund
423
- Sewer/WWTP Utility Fund
424
- Bond Reserve Fund
411
-Combined Utility Operation
Total Enterprise Funds
FUND BALANCES
---- ACTUAL ----
$ 21,205,815
$ 17,473,798
$ 21,264,371
11,913,623
11,829,589
12,775,624
45,890,098
45,779,494
48,038,154
843,960
843,971
843,966
-
187,019
61,876
$ 79,853,496
$ 76,113,870
$ 82,983,991
CHANGE IN FUND
---- ACTUAL ----
$ 526,966 $
932,297
1,840,287
3
39,011
$ 3,338,565 $
*$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000, 000
0
Enterprise and Agency Fund Balances as of May 31, 2019
Combined Utility Water Storm Sewer/WWTP
58,55E
862,00.
2,148,05E
f
61,87E o
3,130,49!
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2019 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
37
Packet Pg. 107
SUMMARY OVERVIEW
I 2.1.a I
FUND BALANCES
CITY-WIDE
---- ACTUAL ----
12/31 /2018 3/31 /2019 5/31 /2019
Governmental Funds
$ 30,802,379 $ 28,114,424 $ 32,707,929
$
Enterprise Funds
79,853,496 76,113,870 82,983,991
Internal Services Fund
10,175,941 9,993,633 10,211,048
Agency Funds
217,698 198,816 235,457
Total City-wide Total
$121,049,514 $114,420,743 $126,138,425
$
CHANGE IN FUND
BALANCES
---- ACTUAL ----
Q1 YTD
(2,856,907) $ 1,905,55(
3,338,565 3,130,49,1
65,963 35,10-1
(18,882) 17,76(
O
528,738 $ 5,088,91 '
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Governmental Fund Balances (Excluding General Fund) as of May 31, 2019 2'
z
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve Fund
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Cemetery Maintenance/Improvement
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
Business Improvement District
L.I.D. Fund Control
Parks Capital Construction Fund
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2019 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
38
Packet Pg. 108
INTERNAL SERVICE FUNDS OVERVIEW
I 2.1.a I
I
INTERNAL SERVICE
FUNDS
511 -Equipment Rental Fund
512 -Technology Rental Fund
Total Internal Service Funds
12,000,000
10,000,000
8,000, 000
6,000, 000
4,000, 000
2,000, 000
FUND BALANCES
---- ACTUAL ----
12/31 /2018 3/31 /2019 5/31 /2019
$ 9,552,483 $ 9,699,333 $ 9,542,083 $
623,458 294,300 668,966
$ 10,175,941 $ 9,993,633 $ 10,211,048 1 $
Internal Service Fund Balances
$9,552,483 $9,699,333 $9,542,083
Dec 2018 Mar 2019 May 2019
CHANGE IN FUND
BALANCES
---- ACTUAL ----
Q1 YTD
0
110,162 $ (10,401
a
(44,199) 45,50-
.�
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65,963 $ 35,10'
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2018 are preliminary, these will be updated
after the completion of the 2018 Financial Statements.
39
Packet Pg. 109 1
2.2
City Council Agenda Item
Meeting Date: 07/9/2019
Second Quarter 2019 Budget Amendment
Staff Lead: Scott James
Department: Administrative Services
Preparer: Marissa Cain
Background/History
Amend the 2019 Budget Ordinance No. 4148
Staff Recommendation
Staff recommends that Council forward the Second Quarter 2019 Budget Amendment to full Council for
presentation and approval of Ordinance No. XXXX amending the 2019 Budget.
Narrative
There is a total of 17 budget amendments. Fifteen of the amendments are new items for Council and
two have been previously discussed by Council.
Packet Pg. 110
2.2
Cash (Increase)
Page #
Description
Decrease
General Fund 001
1
Records Storage/Transfer Project
$7,000
2
GovQA Software Enhancements
$5,100
3
Citizen's Housing Commission
$0
4
Ebb Tide Litigation
$50,000
5
hiterfund Transfer - Close Fund 011
($931,523)
6
Interfund Transfer -RCW Limitations
($1,743,785)
11
Yost Pool Shower Boiler
$10,494
14
Interfund Transfer- Waterfront Redevelopment
$200,000
Impacts to Ending Cash
($2,402,714)
Risk Management Reserve Subfund 011
5
Interfund Transfer - Close Fund Ol 1
$931,523
Impacts to Ending Cash
$931,523
Contingency Reserve Subfund 012
6
Interfund Transfer - RCW Limitations
$1,743,785
Impacts to Ending Cash
$1,743,785
Historic Preservation Fund 014
7
Edmonds Historic Calendar
$5,800
Impacts to Ending Cash
$5,800
Edmonds Homelessness Response Fund 018
8
Professional Services
$1,862
Impacts to Ending Cash
$1,862
Municipal Arts Fund 117
15
174th & 71st Storm Improvements Project Transfer
($1,737)
Impacts to Ending Cash
($1,737)
Hotel/Motel Tax Revenue Fund 120
9 WA State Visitor's Guide Advertisement $0
10 Paine Field Terminal Advertisement $5,000
Impacts to Ending Cash $5,000
Packet Pg. 111
2.2
Cash (Increase)
Page #
Description
Decrease
REET 2 - Fund 125
11
Yost Pool Shower Boiler
$0
14
Waterfront Redevelopment
$100,000
16
Gateway Sign
$10,000
Impacts to Ending Cash
$110,000
REET 1 - Fund 126
14
Waterfront Redevelopment
$0
Impacts to Ending Cash
$0
Gifts Catalog Fund 127
12 Yost Pool Clock $0
13 Seaview Park Picnic Table & Benches $0
Impacts to Ending Cash $0
Parks Capital Construction Fund 332
14 Waterfront Redevelopment $0
Impacts to Ending Cash $0
Storm Fund 422
15 174th & 71st Storm Improvements Project Transfer $1,737
Impacts to Ending Cash $1,737
Fireman's Pension 617
17 LEOFF 1 Fire Fund Settlement Agreement $58,596
Impacts to Ending Cash $58,596
Total of Impact to finding Cash $ 453,852
Attachments:
2nd Quarter Budget Amendment Ordinance
2019 2nd Quarter Budget Amendment Exhibits
Packet Pg. 112
2.2.a
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 4148 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund Transfers
and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations and
information which was made available; and approves the appropriation of local, state, and federal
funds and the increase or decrease from previously approved programs within the 2019 Budget;
and
THEREFORE,
WHEREAS, the applications of funds have been identified;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 4148 amending the budget for the fiscal
year 2019 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted
herein by reference.
1
Packet Pg. 113
2.2.a
Section 2. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
IM
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
APPROVED:
MAYOR, DAVE EARLING
2
Packet Pg. 114
2.2.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2019, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 4148 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2019.
CITY CLERK, SCOTT PASSEY
3
Packet Pg. 115
2.2.a
EXHIBIT "A": Budget Amendment Summary (July 2019)
FUND
NO.
FUND
DESCRIPTION
2019
BEGINNING
FUND BALANCE
REVENUE
EXPENDITURES
2019
ENDING
FUND BALANCE
001
GENERAL FUND
9,291,591
43,541,502
45,569,117
7,263,976
009
LEOFF-MEDICAL INS. RESERVE
411,643
437,980
466,920
382,703
011
RISK MANAGEMENT RESERVE FUND
927,490
28,210
931,523
24,177
012
CONTINGENCY RESERVE FUND
5,476,192
182,400
1,743,785
3,914,807
014
HISTORIC PRESERVATION GIFT FUND
7,177
5,230
11,200
1,207
016
BUILDING MAINTENANCE FUND
210,281
-
-
210,281
017
MARSH RESTORATION & PRESERVATION FUND
300,000
556,800
-
856,800
018
EDMONDS HOMELESSNESS RESPONSE FUND
250,000
-
1,862
248,138
019
EDMONDS OPIOID RESPONSE FUND
250,000
-
200,000
50,000
104
DRUG ENFORCEMENT FUND
56,399
165,430
45,800
176,029
111
STREET FUND
1,138,323
1,859,270
2,252,028
745,565
112
COMBINED STREET CONST/I MPROVE
723,715
7,139,933
6,892,395
971,253
117
MUNICIPAL ARTS ACQUIS. FUND
557,234
152,647
181,880
528,001
118
MEMORIAL STREETTREE
18,870
580
-
19,450
120
HOTEL/MOTEL TAX REVENUE FUND
80,267
98,264
108,934
69,597
121
EMPLOYEE PARKI NG PERMIT FUND
68,533
26,170
26,880
67,823
122
YOUTH SCHOLARSHIP FUND
14,298
1,680
3,000
12,978
123
TOURISM PROMOTIONAL FUND/ARTS
61,226
31,250
32,000
60,476
125
PARK ACC/IMPROVEMENT
2,065,983
1,597,600
3,483,286
180,297
126
SPECIAL CAPITAL FUND
2,828,355
1,604,020
3,872,301
560,074
127
G I FTS CATALOG F U N D
261,527
97,800
109,454
249,873
130
CEMETERY MAINTENANCE/IMPROV
158,854
182,560
194,707
146,707
136
PARKSTRUST FUND
159,966
4,870
5,000
159,836
137
CEMETERY MAINTENANCE TRUSTFD
979,764
44,500
-
1,024,264
138
SISTER CITY COMMISSION
7,319
10,240
10,500
7,059
211
LID FUND CONTROL
-
12,400
12,400
-
231
2012 LTGO DEBTSERVICE FUND
-
716,420
716,410
10
332
PARKS CONSTRUCTION
2,889,448
3,085,649
4,197,428
1,777,669
421
WATER
17,148,411
10,473,626
12,938,995
14,683,042
422
STORM
10,779,980
5,461,148
10,019,772
6,221,356
423
SEWER/TREATMENT PLANT
43,127,578
14,386,296
17,721,484
39,792,390
424
BOND RESERVE FUND
843,981
1,995,280
1,991,210
848,051
511
EQUIPMENT RENTAL FUND
9,321,419
1,763,760
2,933,431
8,151,748
512
Technology Rental Fund
326,630
1,101,798
1,179,911
248,517
617
FIREMEN'S PENSION FUND
222,323
72,040
137,223
157,140
Totals
110,964,777
96,837,353
117,990,836
89,811,294
r
Q
Packet Pg. 116
2.2.a
EXHIBIT "B": Budget Amendments by Revenue (July 2019)
FUND
NO.
FUND
DESCRIPTION
Adopted
Budget
Ord. #4136
1/1/2019
Adopted
Amendment
Ord. #4144
2/20/2019
Adopted
Amendment
Ord. #4148
4/24/2019
Proposed
Amendment
Ord. #
712019
2019
Amended
Revenue
Budget
001
General Fund
$ 40,774,939
$
$ 91,255
$2,675,308
$ 43,541,502
009
Leoff-Medical Ins. Reserve
437,980
-
437,980
011
Risk Management Reserve Fund
28,210
28,210
012
Contingency Reserve Fund
182,400
182,400
014
Historic Preservation Gift Fund
5,230
5,230
016
Building Maintenance Fund
-
-
017
Marsh Restoration & Preservation Fund
556,800
556,800
018
Edmonds Homelessness Response Fund
-
-
019
Edmonds Opioid Response Fund
-
-
104
Drug Enforcement Fund
165,430
165,430
111
Street Fund
1,859,270
-
1,859,270
112
Combined Street Const/Improve
6,646,917
295,366
197,650
7,139,933
117
Municipal Arts Acquis. Fund
150,910
-
-
1,737
152,647
118
Memorial Street Tree
580
-
580
120
Hotel/Motel Tax Revenue Fund
94,730
3,534
98,264
121
Employee Pa rking Permit Fund
26,170
-
26,170
122
Youth Scholarship Fund
1,680
1,680
123
Tourism Promotional Fund/Arts
31,250
31,250
125
ParkAcq/Improvement
1,597,600
1,597,600
126
Special Capital Fund
1,604,020
1,604,020
127
Gifts Catalog Fund
82,100
6,000
9,700
97,800
130
Cemetery Maintenance/Improv
182,560
-
-
182,560
136
Parks Trust Fund
4,870
4,870
137
Cemetery Maintenance Trust Fd
44,500
44,500
138
Sister City Commission
10,240
10,240
211
Lid Fund Control
12,400
12,400
231
2012 LTGO Debt Service fund
716,420
-
-
716,420
332
Parks Construction
2,796,849
88,800
200,000
3,085,649
421
Water
10,473,626
-
-
10,473,626
422
Storm
5,461,148
5,461,148
423
Sewer/Treatment Plant
14,386,296
14,386,296
424
Bond Reserve Fund
1,995,280
1,995,280
511
Equipment Rental Fund
1,763,760
1,763,760
512
Technology Renta I Fund
1,101,798
1,101,798
617
Firemen's Pension Fund
72,040
72,040
Totals
$93,268,003
1 $ 384,166
1 $ 294,905
1 $2,890,279
1 $96,837,353
r
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Packet Pg. 117
2.2.a
EXHIBIT "C: Budget Amendments by Expenditure (July 2019)
FUND
NO.
FUND
DESCRIPTION
Adopted
Budget
Ord. #4136
1/1/2019
Adopted
Amendment
Ord. #4144
2/20/2019
Adopted
Amendment
Ord. #4148
4/24/2019
Proposed
Amendment
Ord. #
712019
2019
Amended
Expenditure
Budget
001
General Fund
$ 44,364,843
$ 707,366
$ 224,314
$ 272,594
$ 45,569,117
009
Leoff-Medical Ins. Reserve
444,270
-
22,650
-
466,920
011
Risk Management Reserve Fund
-
-
931,523
931,523
012
Contingency Reserve Fund
-
1,743,785
1,743,785
014
Historic Preservation Gift Fund
5,400
5,800
11,200
016
Building Maintenance Fund
-
-
-
017
Marsh Restoration & Preservation Fund
-
-
018
Edmonds Homelessness Response Fund
-
1,862
1,862
019
Edmonds Opioid Response Fund
200,000
-
200,000
104
Drug Enforcement Fund
45,800
45,800
111
Street Fund
2,234,528
-
17,500
2,252,028
112
Combined Street Const/Improve
6,399,379
295,366
197,650
6,892,395
117
Municipal Arts Acquis. Fund
181,880
-
-
181,880
118
Memorial Street Tree
-
-
120
Hotel/Motel Tax Revenue Fund
100,400
8,534
108,934
121
Employee Parking Permit Fund
26,880
-
26,880
122
Youth Scholarship Fund
3,000
3,000
123
Tourism Promotional Fund/Arts
32,000
-
-
-
32,000
125
ParkAcq/Improvement
2,853,560
465,356
54,370
110,000
3,483,286
126
Special Capital Fund
3,102,850
761,851
7,600
-
3,872,301
127
Gifts Catalog Fund
77,795
-
21,959
9,700
109,454
130
Cemetery Maintenance/Improv
184,707
10,000
-
-
194,707
136
Parks Trust Fund
5,000
-
5,000
137
Cemetery Maintenance Trust I'd
-
-
138
Sister City Commission
10,500
10,500
211
Lid Fund Control
12,400
12,400
231
2012LTGO Debt Service Fund
716,410
-
-
716,410
332
Parks Construction
3,763,628
233,800
-
200,000
4,197,428
421
Water
12,229,053
679,942
30,000
-
12,938,995
422
Storm
9,690,422
304,613
23,000
1,737
10,019,772
423
Sewer/Treatment Plant
17,259,438
462,046
-
-
17,721,484
424
Bond Reserve Fund
1,991,210
-
-
1,991,210
511
Equipment Rental Fund
2,408,431
296,000
229,000
2,933,431
512
Technology Renta I Fund
1,048,911
131,000
-
1,179,911
617
Firemen's Pension Fund
78,627
58,596
137,223
Totals
$109,471,322
$ 4,347,340
1 $ 828,043
1 $3,344,131
$117,990,836
r
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Packet Pg. 118
EXHIBIT "D": Budget Amendment Summary (July 2019)
2.2.a
Fund Number
Proposed
Amendment
Change in
Beginning Fund
Balance
Proposed
Amendment
Change in
Revenue
Proposed
Amendment
Change in
Expense
Proposed
Amendment
Change in Ending
Fund Balance
001
2,675,308
272,594
2,402,714
011
-
931,523
(931,523)
012
1,743,785
(1,743,785)
014
5,800
(5,800)
018
-
1,862
(1,862)
117
1,737
-
1,737
120
3,534
8,534
(5,000)
125
-
110,000
(110,000)
127
9,700
9,700
332
200,000
200,000
422
-
1,737
(1,737)
617
-
58,596
(58,596)
Total Change
1
2,890,279
1 3,344,131
1 (453,852)
r
Q
Packet Pg. 119
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: This decision package would return custody to the City Clerk's Office of 172 boxes of
legal/litigation records kept in an offsite storage facility (Access Corp). This package
includes costs for new storage shelving, contract dissolution/permanent removal
from vendor storage site, and transfer to City Hall. By keeping these records on -site
at City Hall, the City will have full control over its records, allowing staff to
conveniently access the records as well as review/parse for disposition and
destruction per the State Records Retention Schedule. Also, the City will no longer
pay monthly stora a or file box delivery fees.
Department: City Clerk's Office
Division: Mayor's Office Fund
001 GENERAL
Title: Records Storage/Transfer Project Name:
Preparer: Scott Passey
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.25.514.30.35.00
Small Equipment
$ 2,000
$ -
$ -
$ -
$ -
001.000.25.514.30.41.00
Professional Services
5,000
-
-
-
-
Total Expenditure Increase Decrease
$ 7,000
1 $ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.39.508.00.00.00
GF Ending Fund Balance
$ 7,000
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 7,000
$ -
$ -
$ -
$ -
Packet Pg. 120
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: This amendment would constitute a service enhancement to our existing GovQA
Records Request System agreement. The additional services would include 3
software licenses for built-in records redaction tools, and OCR (Optical Character
Recognition) capability for all documents housed within the records portal. This will
facilitate the process and speed the timeline for providing redacted records, as well
as create search functionality for all Admin users.
Department: Mayor's Office
Division: City Clerk's Office Fund
001 GENERAL
Title: Public Records Request Software Enhancements Name:
Preparers 1 Scott Passey, City Clerk
Budget Amendment Type I New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 1100% Ending Fund Balance
What is the nature of the expenditure? On -Going
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.25.514.30.41.00
Professional Services
$ 5,100
$ 5,100
$ 5,100
$ 5,100
$ 5,100
Total Expenditure Increase Decrease
$ 5,100
1 $ 5,100
$ 5,100
$ 5,100
$ 5,100
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.39.508.00.00.00
GF Ending Fund Balance
$ 5,100
$ 5,100
$ 5,100
$ 5,100
$ 5,100
Total Ending Fund Balance Increase Decrease
$ 5,100
$ 5,100
$ (5,100
$ 5,100
$ (5,100
Packet Pg. 121
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Resolution #1427 established the Citizens' Housing Commission to serve through
2020. For the project, the City Council approved of funding several items from
Council continency funds, namely: postcard mailing ($7,621, expended) and
professional services (possibly including new part-time staff assistance) at $86,115.
The latter amount would be used for meeting facilitation ($28,000, estimated), other
community engagement ($52,115, estimated), and videotaping ($6,000 esimated).
NOTE: A budget amendment may later be requested to use a portion of the
professional services fundin2 for tem orar art -time staff assistance.
Department: Development Services
Division: Development Services Administration Fund 001 GENERAL
Title: Citizens' Housing Commission Expenses Name:
Preparer: Diane Cunningham
Budget Amendment Type ew Item For Council To Consider
Date of Discussion or Budget Approval? 3-19-19; 5-21-19; and 6-4-19
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? 10perating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.62.524.10.41.40
Communication
$ 7,621
$ -
$ -
$ -
$ -
001.000.62.524.10.41.00
Professional Services
$ 86,115
-
-
-
-
001.000.11.511.60.49.10
Council Conti enc
93,736
-
-
-
-
Total Expenditure Increase Decrease
$ -
$ -
S -
S -
S -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
S -
S -
$ -
S -
S -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Ending Fund Balance Increase Decrease
S -
S -
$ -
S -
S -
Packet Pg. 122
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: This decision package is to hire expert witnesses for the Ebbtide walkway litigation
and SEPA appeal processes. Witnesses needed in this litigation include experts in
surveying, fisheries, design, safety, and permitting.
Department: Parks, Recreation and Cultural Services
Division: Parks, Recreation and Cultural Services Fund 001 GENERAL
Title: Ebb Tide Litigation Name:
Preparer: Carrie Hite
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.64.571.21.41.00
Professional Services
$ 50,000
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 50,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.39.508.00.00.00
Ending Fund Balance
$ 50,000
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 50,000
$ -
$ -
$ -
$ -
Packet Pg. 123
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Per newly adopted Fund Balance Policy, and as discussed in Finance Committee
meetings and Council Meetings several times, this budget amendment is to transfer
the cash in the Risk Management Fund 011 to the General Fund, in preparation to
close fund 011.
Department: Administrative Services
Division: Finance 011 RISK
Fund MANAGEMENT
Title: Transfer money out of Risk Fund to GF Name: RESERVE
Preparer: Dave Turley
Budget Amendment Type I New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? I 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? 10perating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
011.000.39.597.19.55.01
Interfund Transfer
$ 931,523
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 931,523
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.397.19.011.00
Interfund Transfer
$ 931,523
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 931,523
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
011.000.39.508.00.00.00
Ending Fund Balance
$ 931,523
$ -
$ -
$ -
$ -
001.000.39.508.00.00.00
Ending Fund Balance
931,523
-
-
-
-
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
Packet Pg. 124
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description:
Per newly adopted Fund Balance Policy, and as discussed in Finance Committee
meetings and Council Meetings several times, this budget amendment is to reduce the
amount in the Contingency Reserve fund so that the fund balance does not exceed RCW
limitations.
Department:
Administrative Services
Fund
Name:
012 CONTINGENCY
RESERVE
Division:
Finance
Title:
Transfer money out of Contingency Fund to GF
Preparer:
Dave Turley
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2019
2020
2021
2022
2023
012.000.39.597.14.55.00
Interfund Transfer
$ 1,743,785
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 1,743,785
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.397.14.012.00
Interfund Transfer
$ 1,743,785
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 1,743,785
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
012.000.39.508.00.00.00
Ending Fund Balance
$ (1,743,785)
$ -
$ -
$ -
$ -
001.000.39.508.00.00.00
Ending Fund Balance
1,743,785
-
-
-
-
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
Packet Pg. 125
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Historic Preservation Fund. Budget amendment reflecting the fact that the bill for
printing the 2019 Edmonds Historic Calendar was received late and was paid in
January using 2019 funds. This means that payment in 2019 will be for two calendar
printings rather than one. Because the 2019 version of the calendar was budgeted as
a 2018 expenditure, there is currently sufficient money in the fund balance to
support the amendment. The amendment also reflects the slight increase in costs for
printing.
Department: Development Services
Division: Planning / Historic Preservation Fund 014 HISTORIC
Title: Adjustment for Historic Calendar Printing Name: PRESERVATION GIFT
Preuarer: Rob Chave
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2019
2020
2021
2022
2023
014.000.62.557.20.49.00
Edmonds Historic Calendar
$ 5,800
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 5,800
1 $ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
014.000.62.508.90.00.00
Ending Fund Balance
$ 5,800
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 5,800
$ -
$ -
$ -
$ -
Packet Pg. 126
New Items for Council to Consider (July 2019)
2.2.b
Budget Amendment for: Second Quarter
Item Description: I Final research to complete Kone Consulting Homelessness Report.
Council
Division:
Title: Decision _
Preparer: Maureen
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
on Homelessness
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Fund I
018 HOMELESSNESS
Name: RESPONSE FUND
Account Number
Description
2019
2020
2021
2022
2023
018.000.39.565.40.41.00
Professional Services
$ 1,862
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 1,862
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
018.000.39.508.40.00.00
Ending Fund Balance
$ 1,862
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ (1,862
$ -
$ -
$ -
$ -
8
Packet Pg. 127
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Reimbursement to 120 Fund for joint tourism promotion ad purchased in the WA
State Visitor's Guide. Partnered with Puget Sound Express, Best Western Harbor
Inn, and Cascadia Art Museum. The total ad was $6,535 and we have received
reimbursement totaling $3,534 which needs to be added back into the 120 fund
advertising budget.
Department: Community Services/ Economic Development
Division: Hotel/Motel Tax Fund 120 HOTEL/MOTEL
Title: Reimbursement of funds to 120 Name: TAX REVENUE
Preparer: Cindi Cruz
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Self Funded
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? 10perating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
120.000.31.575.42.41.40
Advertising Reimbursement
$ 3,534
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 3,534
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
120.000.369.91.000.00
Miscellaneous Revenue
$ 3,534
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 3,534
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
Packet Pg. 128
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Budget amendment to take advantage of an advertising opportunity in a publication
being produced for the new Paine Field terminal. This will also include an article on
Edmonds. The Lodging Tax Advisory Committee, on June 20, 2019, voted to
approve an expenditure up to $5,000 out of the fund balance of the 120 fund to
purchase a full page ad as a companion to the article on Edmonds.
Department: Community Services/ Economic Development
Division: Hotel/Motel Tax Fund 120 HOTEL/MOTEL
Title: Paine Field Terminal Advertisement Name: TAX REVENUE
Preparer: Cindi Cruz
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? 10perating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
120.000.31.575.42.41.40
Advertisement
$ 5,000
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 5,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
120.000.31.508.30.00.00
$ 5,000
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 5,000
$ -
$ -
$ -
$ -
10
Packet Pg. 129
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: The shower boiler at Yost Pool stopped working on May 21st and it was determined
the boiler was beyond repair. Requesting emergency budget authority for the
removal, and installation of a new shower boiler. To offset this expense we propose
removing the Mathay Ballinger Trail Improvement Project this year which will
leave an ending fund balance impact of $10,493 in the general fund.
Department: Parks, Recreation and Cultural Services
Division: Recreation Fund
125 REET 2
Title: Yost Pool Shower Boiler Name:
Preparer: Shannon Burley
Budget Amendment Type I New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? Partially Funded
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Capital
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
125.000.64.594.76.65.00
Yost Pool Boiler
$ 20,000
$ -
$ -
$ -
$ -
125.000.64.594.76.65.00
Mathay Ballinger Trail
20,000
-
-
-
-
001.000.64.594.76.65.00
Yost Pool Boiler
10,494
-
-
-
-
Total Expenditure Increase (Decrease)
$ 10,494
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
001.000.39.508.00.00.00
Ending Fund Balance
$ 10,494
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 10,494
$ -
$ -
$ -
$ -
11
Packet Pg. 130
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: There is a community initiative to raise funds and purchase a memorial clock in
honor of a citizen who frequented the pool. Requesting expenditure authority to
purchase the clock and have it installed once the funds have been raised. This will
not impact the fund balance of the gifts catalog.
Department: Parks, Recreation and Cultural Services
Division: Recreation Fund
127 GIFTS CATALOG
Title: Yost Pool Clock Name:
Preparer: Shannon Burley
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Self Funded
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
127.000.64.575.50.31.00
Supplies
$ 1,200
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 1,200
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
127.000.367.00.000.00
Private Contributions
$ 1,200
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 1,200
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
12
Packet Pg. 131
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: Requesting expenditure authority to purchase new benches and picnic table at
Seaview Park, expense off -set by memorial gifts catalog program (private citizens
memorializing the benches and picnic table). This expense will not impact the fund
balance of the gifts catalog
Department: Parks, Recreation and Cultural Services
Division: Recreation Fund
127 GIFTS CATALOG
Title: Seaview Park Benches & Picnic Table Name:
Preparer: Shannon Burley
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Self Funded
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
127.000.64.575.50.31.00
Supplies
$ 8,500
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 8,500
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
127.000.367.00.000.00
Private Contributions
$ 8,500
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 8,500
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
13
Packet Pg. 132
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: This budget amendment is to fund the gap for the Waterfront redevelopment project. We received
two high bids, disqualified both bids, and have been directly negotiating with WG Clarke to
complete this project. Although they were able to come in below the lowest bid, the cost still
represents an approximate $500,000 gap. We propose to pay for this by reallocating $200,000 we
have budgeted for land acquisition. This is for the community garden, and likely will not be needed
until next year. We also propose using $100,000 from the BEET 2 fund balance and $200,000 from
the general fund balance.
Department: Parks, Recreation and Cultural Services
Division: Parks, Recreation and Cultural Services 332 PARKS CAPITAL
Fund CONSTRUCTION
Title: Waterfront Redevelopment Name: FUND
Prenarer: Carrie Hite
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider =
100% Ending Fund Balance
One -Time
Capital
Account Number
Description
2019
2020
2021
2022
2023
332.000.64.594.76.65.00
Waterfront Redevelopment
$ 200,000
$ -
$
$
S
001.000.39.597.76.55.32
Interfund Transfer
$ 200,000
-
125.000.64.594.76.65.00
Waterfront Redevelopment
100,000
-
125.000.64.594.75.61.00
Community Garden - Land Acquisition
100,000
-
126.000.64.594.76.61.00
Community Garden - Land Acquisition
100,000
-
125.000.64.594.75.61.00
Waterfront Redevelopment
100,000
-
-
-
-
126.000.64.594.76.61.00
Waterfront Redevelopment
100,000
-
Total Expenditure Increase Decrease
$ 500,000
$ -
$
$
$
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
332.000.397.76.001.00
Interfund Transfer
$ 200,000
$ -
$
S
S
Total Revenue Increase Decrease
$ 200,000
$ -
$
S
S
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
125.000.64.508.30.00.00
Ending Fund Balance
$ 100,000
$
S
S
S
001.000.39.508.00.00.00
Ending Fund Balance
200,000
Total Ending Fund Balance Increase Decrease
$ (300,000)
$
S
S
$
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Packet Pg. 133
2.2.b
New Items for Council to Consider (July 2019)
Budget Amendment for: Second Quarter
Item Description: 1% for the Arts transfer to account for new storm pipe and appurtenances that were
constructed as part of the 174th & 71st Storm Improvements Project. (E8FB/c521)
Department: Public Works
Division: Engineering Fund
422 STORM
Title: 1% for the Arts (174th & 71st Storm Impr.) Name:
Preparer: Michele (Mike) De Lilla
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? ICapital
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
422.000.72.597.73.55.17
Interfund Transfer
$ 1,737
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 1,737
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
117.200.397.73.411.00
$ 1,737
$ -
$ -
$ -
$ -
Total Revenue Increase Decrease
$ 1,737
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
422.000.72.508.00.00.00
Ending Cash
$ 1,737
$ -
$ -
$ -
$ -
117.200.64.508.40.00.00
Ending Cash
1,737
-
-
-
-
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
15
Packet Pg. 134
2.2.b
Previously Discussed by Council (July 2019)
Budget Amendment for: Second Quarter
Item Description: Additional budget for final design specifications and fabrication of new Gateway
Sign at 5th Ave S and SR 104 approved by City Council on May 7, 2019.
Department: Parks, Recreation and Cultural Services
Division: Recreation Fund
125 REET 2
Title: Gateway Sign - Project #M113.re Name:
Preparer: Frances Chapin
Budget Amendment Type Previously Approved Budget By Council
Date of Discussion or Budget Approval? May 7 2019
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? ICapital
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
125.000.64.594.76.65.41
Gateway Sin
$ 10,000
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 10,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
125.000.64.508.30.00.00
Ending Fund Balance
$ 10,000
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 10,000
$ -
$ -
$ -
$ -
16
Packet Pg. 135
2.2.b
Previously Discussed by Council (July 2019)
Budget Amendment for: Second Quarter
Item Description: Add funds to the LEOFF 1 Fire fund reimbursement BARS in the amount of $58,596
for the Barnard (LEOFF 1 Fire Pensioner) settlement agreement approved by
Council.
Department: Human Resources
Division: Human Resources Fund 617 FIREMEN'S
Title: LEOFF 1 Fire fund Name: PENSION
Preparer: Mary Ann Hardie
Budget Amendment Type Previously Approved Budget By Council
Date of Discussion or Budget Approval? Agreement approved at the 6/25/19 Council meeting
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
617.000.51.517.20.23.00
LEOFF I - Fire
$ 58,596
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 58,596
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2019
2020
2021
2022
2023
617.000.51.508.00.00.00
LEOFF I - Fire
$ 58,596
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 58,596
$ -
$ -
$ -
$ -
17
Packet Pg. 136
2.3
City Council Agenda Item
Meeting Date: 07/9/2019
Probation Officer Court Position
Staff Lead: Uneek Maylor
Department: Municipal Court
Preparer: Uneek Maylor
Background/History
Staff Recommendation
The court currently has a vacant Court Clerk (NE-7) position. Instead of filling that current position, we
are requesting to add an additional Probation Officer (NE-10) position. The cost of adding a second
probation officer would be $56,148.00 annually. However, the overall impact to the Court's budget
would be less than that because we will not be filling the current vacant clerk's position. The clerk's
position salary is $47,280.00 and annual benefits are already budgeted for this year. Thus, the overall
difference is $8,868.00.
Narrative
The court currently has a vacant Court Clerk (NE-7) position. Instead of filling that current position, we
are requesting to add an additional Probation Officer (NE-10) position. Our current stats from filings that
were presented in the State of the Court Report in the March 2019 presentation, indicated a 12%
increase in DUI filings. Our filings have increased with the one case type that utilizes pretrial monitoring
the most based on the required conditions of pretrial release for the state of Washington.
We have made the decision to add pretrial monitoring for several reasons. First, it complies with our
State Constitution requirement of presumption of release, while also setting monitoring conditions that
take into account community safety. Second, it allows defendants to be proactive and obtain their
substance -abuse assessments and begin treatment earlier. Third, it is cost efficient by reducing
unnecessary jail costs.
As previously discussed in the Court's State of the Court report, according to the Washington State
Auditors' report, if local authorities across the state released all 2,300 lower -risk defendants through
pretrial services, savings would total more than $6.1 million annually. If they also released the 2,400
higher -risk defendants through pretrial services, taxpayers would save an additional $6.4 million
annually.
Edmonds is the only city in the surrounding area that is currently providing pretrial services monitoring
by our probation officer on their caseload. Pretrial services may include regular office check -ins,
monitoring abstinence, service or treatment referrals, and court date reminders. Below is our
comparable cities' current caseload for probation officers.
Bothell - active probation cases 1173- 2 probation officers; ratio is 1 to 586.5
Issaquah - active probation cases 709 - 1 probation officer; ratio is 1 to 709
Olympia - active probation cases 1294 - 4 probation officers; ratio is 1 to 323.5
Edmonds - active probation cases 939 - 1 probation officer; ratio is 1 to 939
Packet Pg. 137
2.3
The cost of adding a second probation officer would be $56,148.00 annually. However, the overall
impact to the Court's budget would be less than that because we will not be filling the current vacant
clerk's position. The clerk's position salary is $47,280.00 and annual benefits are already budgeted for
this year. Thus, the overall difference is $8,868.00. However, it is important to remember that the
increase in pretrial services will result in a savings of jail costs. As noted in the Court's annual report,
pretrial services saved the City more than $20,832 in jail costs as it related to one defendant, who also
was able to get a substance abuse evaluation and begin treatment.
The Court is able to not fill the current clerk's position because we have gone live with phase one of our
paperless project. This has allowed more efficiency in enough tasks that we are able to absorb the clerk
duties among existing staff. However, in order to continue with our paperless project, we need to add a
probation officer so that we can manage our work load and still allow the staffing time necessary to
focus on transitioning the rest of the Court's processes to be paperless, which is currently on hold until
we are able to stabilize our staffing needs. Phase one only covered a small portion of the Court's work,
written hearings requests for infractions and jury management.
Attachments:
Court —Clerk
Probation Officer
Packet Pg. 138
2.3.a
City of
EDMONDS
Washington
COURT CLERK
Department:
Municipal Court
Pay Grade:
NE-7
Bargaining Unit:
SEIU
FLSA Status:
Non Exempt
Revised Date:
October 2012
Reports To:
Court Administrator
POSITION PURPOSE: Under general supervision, performs a wide variety of legal and clerical duties in support
of the Municipal Court; communicates information to the public regarding the judicial systems; processes and
documents court cases from date of filing to final disposition; assists the Judge during legal proceedings and
establishes positive working relationship with attorneys, law enforcements agencies and other government
entities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Prepares and processes all assigned court work in a timely manner ensuring accuracy and
completeness of information and attending to deadlines and/or specified timelines.
• Assigns cases to docket and enters the case data into case management system.
• Ensures court rules and procedures are followed as cases are processed and sets schedules,
arraignments, hearings and trials.
• Prepares and mails out documents such as notices and final orders.
• Tracks cases to ensure compliance with case type and sentencing requirements and follows through
with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions.
• Maintains warrant control, issues, recalls, processes, and purges warrants.
• Coordinates with law enforcement agencies regarding warrant status and the recovery of original
warrants in order to protect defendants within multiple jurisdictions against potential false arrest.
• Processes closing of cases when appropriate.
• Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files
receipt of fees into appropriate case file.
• Reviews various reports and issues failure to appear notices and other related notices.
• Refers recall cases to collections, writes off amounts past statute and waives balances for parking early
payments; processes letters to Judge regarding cases in collections and mails responses.
• Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington
(RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares
certified No -Contact Orders; ensures order is accurate and signed by defendant.
• Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters
order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential
hearings regarding the order.
• Provides general information and customer assistance at the counter or via telephone to attorneys, law
enforcement, other judicial agencies, reporters, defendants and the general public.
Court Clerk Packet Pg. 139
2.3.a
JOB DESCRIPTION
Court Clerk
• Addresses concerns and questions for all who come to the front counter and assists defendants in
navigating through the legal process.
• Reviews the defendant's case financial history for reconciliation to sentencing penalty.
• Maintains and files documents into case files; copies, faxes, date stamps and files documents.
• May prepare exhibits and hard copy case files.
• Processes and distributes mail.
• Files case documents in appropriate file destination and enters into case management system; provides
backup to other court personnel as needed or directed.
• Researches files for case status data and provides accurate information.
• Sets assigned calendars and ensures judicial calendars are maintained.
• Completes all phases of juror notification including: preparing, mailing and processing replies to juror
questionnaires.
• Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for
hearings including computer and recording equipment set-up and assembling calendars for all parties to
ensure files are available for the Judge.
• Researches and processes public records requests.
• Cross trains in other court services areas as assigned and may serve in other related capacities in
support of court services; coordinates and schedules meetings.
• Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish
County Jail, DUI victims' panel and other agencies.
• Performs general filing duties including criminal and infraction files and miscellaneous paperwork
developed during court proceedings.
• Reviews jail rosters and refer cases to the Judge for review and docket decision.
• Assists with other miscellaneous duties such as assisting with and executing passports.
• Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and
drafts explanatory documents for defendants.
Required Knowledge of:
• Operational characteristics, services, and activities of municipal court systems, including accounting
principles and practices related to work assigned.
• Mathematical knowledge sufficient to operate cash drawer and make calculations and process
transactions.
• Filing systems and coding methods including: alphabetical, numeric, indexing methods, etc.
• Principles and practices of court proceedings, judicial process and associated forms.
• Legal forms, documents and terminology including: court dockets, driving abstracts and defendant case
history.
• Principles and processes for providing customer services including needs assessment techniques,
quality service and customer satisfaction techniques.
• City policies and procedures, office organization, practices, correspondence and record keeping
systems.
• Effective communication principles and practices including oral and written communication as well as
public relations and customer service.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• Methods and techniques of proper phone etiquette.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Court Clerk
Packet Pg. 140
2.3.a
JOB DESCRIPTION
Court Clerk
Required Skill in:
• Reading and comprehending court legal mandates, codes, regulations, procedures and instructions.
• Performing data entry accurately and efficiently.
• Making decisions in accordance with precedents and regulations and to apply them to work situations.
• Recording court proceedings, setting a variety of hearing dates and performing other duties in the
courtroom.
• Preparing courtroom calendars and the equipment necessary to comply with court rules.
• Public relations and customer service and ability to work with difficult clients.
• Performing general office/clerical tasks.
• Interpreting and implementing rules, regulations, policies and procedures related to court proceedings
and judicial process.
• Comprehending legal terminology and court/judicial proceedings.
• Typing and entering data at a speed necessary for successful job performance.
• Compiling and preparing required reports.
• Communicating effectively verbally and in writing, including public relations and customer service.
• Establishing and maintaining effective working relationships with employees, other agencies, and the
public, including meeting and dealing tactfully with the public.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certification and three years of experience performing broad office clerical, data
processing, records maintenance, and/or customer service counter work that includes heavy customer service,
reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and
processing fees; preferably in a court or legal setting; OR an equivalent combination of education, training and
experience.
Required Licenses or Certifications:
Some positions may be required to possess or obtain a US Department of State Passport Certification within 3
months after hire.
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office and courtroom environment.
• Constant interruptions.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone
• Operating a computer keyboard or other office equipment.
• Reading and understanding a variety of materials.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Lifting/carrying or otherwise moving or transporting up to 101bs.
Hazards:
Court Clerk
Packet Pg. 141
2.3.a
JOB DESCRIPTION
Court Clerk
• Contact with dissatisfied or potentially abusive individuals.
• Possible exposure to communicable diseases and illness from defendants and others in the courtroom,
and court office.
Incumbent Signature:
Department Head:
Date:
Date:
Q
Court Clerk
Packet Pg. 142
2.3.b
City of
EDMONDS
Washington
PROBATION OFFICER
Department:
Municipal Court
Pay Grade:
NE-10
Bargaining Unit:
SEIU
FLSA Status:
Non Exempt
Revised Date:
October 2012
Reports To:
Court Administrator
POSITION PURPOSE: Under general direction, provides professional probation services for misdemeanant
offenders; performs case management duties; meets with probationers to discuss progress; provides
counseling; writes reports and correspondence; monitors pretrial release conditions, community service,
electronic home monitoring and jail; resolves conflicts; assures compliance with the order of the court; preserves
public safety; reduces recidivism; and serves as liaison between court and the probationer. Conducts pre -
sentence investigations, client evaluation, counseling and referrals, and coordinates and monitors client
community service, and treatment programs; supervise and evaluate the performance of assigned personnel.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• During the Court Administrator's absence, oversees office functions and verifies that tasks are achieved.
• Resolves technical issues with input from the judge; makes effective suggestions and
recommendations.
• Conducts pre/post sentence investigations with face to face interviews and extensive research that
includes but is not limited to: criminal history, contact with victims, personal history, social and economic
needs, community resource needs, counseling/treatment needs, work history, family and employer
support and complete written pre -post sentence reports which includes sentencing recommendations.
• Prepares defendant's non-compliance reports for upcoming court hearing making copies for Judge,
Prosecutor, and Defendant's Attorney.
• Files reports in criminal file for court hearing.
• Meets with defendants from court to discuss pretrial release or sentencing conditions.
• After court hearing meets with defendants to go over court paperwork and provides assistance in
completing court requirements.
• Sets up probation appointments; and meets with defendants to review defendant's progress/non
progress.
• Responds to phone calls from defendants on probation.
• Checks the jail list daily for defendants released from custody while monitoring defendant's daily
compliance thru probation appointments, treatment reports, ignition interlock reports and review of their
case history.
• Monitors all cases Judge sets on pretrial release conditions and reviews the conditions and completes
appropriate paperwork.
• Reviews all judgment and sentencing paperwork submitted to probation from the court clerk after the
hearing.
Probation Officer Packet Pg. 143
2.3.b
JOB DESCRIPTION
Probation Officer
• Reviews plea and sentence screen (PLS) to ensure conditions are set for tracking thru the use of the
case review screen (CRS) that orders reports and tracks probation conditions ordered by the court;
coordinates a review hearing for non-compliance conditions as needed.
• Receives and reviews daily assessments for compliance and updates PLS with level of treatment
required from assessment; coordinates review hearing for non-compliance with sentencing conditions
as needed.
• Orders case review reports on a monthly basis for various alcohol, drug, mental health and other
assessment and treatments and all other related assessment requirements for review of
compliance/non-compliance.
• Receives regular case review lists that verifies if defendants have new cites or cites that violate their
probation conditions; coordinates review hearings as needed; dockets on the case and prepares
probation violation report for the prosecutor, defense attorney and file copy.
• Tracks and monitors community service hours, electronic monitoring and jail and if violations have
occurred, writes up jail commitment and submits paperwork to the Judge.
• Reviews daily case review report for probation closures and processes closures if appropriate. Reviews
for non-compliance prior to closure date.
• Completes appropriate paperwork including deferred sentence and deferred prosecution dismissal
orders.
• Pulls criminal files, attaches orders and forwards files to the judge to review on probation conditions and
set a hearing date.
• Represents the probation office in the Misdemeanor Probation Association, serving on various task
forces and other committees as appropriate.
• Provides testimony in court as required.
• Maintains all applicable certification requirements and keeps current on changing codes and
probationary practices through continuing education (seminars, classes, meetings) and reading of
applicable journals.
• Prepares probation mailing including notice of case setting for non-compliance and letters to defendants
for their probation appointments. As needed, processes Interstate Compact for Adult Supervision
(ICAOS) ensuring compliance with rules and regulation for transferring defendants that fall under the
ICAOS; and fills out paperwork and submits to the Department of Corrections for the State of
Washington.
Required Knowledge of:
• Criminal justice system, courtroom policies, procedures and practices, legal forms, documents and
terminology.
• Procedures, structure and applicable local, state and federal laws, municipal codes, regulations and
ordinances.
• Legal, ethical, and professional rules of conduct.
• The court order process.
• Principles of human behavior.
• Principles and practices of case and records management.
• Basic principles of accounting and record keeping.
• Legal terminology and court processes and procedures.
• Community resources and services.
• Effective oral and written communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications such as
word processing, spreadsheets, and statistical databases.
Probation Officer
Packet Pg. 144
2.3.b
JOB DESCRIPTION
Probation Officer
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
Required Skill in:
• Personal interactions, counseling and interviewing.
• Interacting with people of different social, economic, and ethnic backgrounds and positively directing the
activities of clients.
• Communicating with clients, recognizing suspicious behavior patterns and mediating difficult situations.
• Utilizing positive reinforcement strategies to promote the intrinsic change in the probationer's behavior.
• Exhibiting good officer judgment, and applying pertinent statues and rules to written recommendations.
• Understanding the purposes and responsibilities of the court system.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in
compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Criminal Justice, Behavioral or Social Sciences, Sociology, Psychology or related field and
two years of experience in the criminal justice, social work, or similar field that includes caseload management,
direct client services, and assessment and referral to rehabilitations/alternative sentencing programs.
Counseling skills necessary to evaluate and act on offender crisis, assess offender needs, motivate offenders,
and make recommendations to the court; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Misdemeanant Probation Certificate within six (6) months of employment as required by WAC 139-10-210
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office, and courtroom environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone
• Operate a computer keyboard or other office equipment.
• Read and understand a variety of materials
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Lifting/carrying or otherwise move or transport up to 101bs.
Probation Officer
Packet Pg. 145
2.3.b
JOB DESCRIPTION
Probation Officer
Hazards:
• Contact with dissatisfied, potentially abusive or mentally handicapped individuals
• Possible exposure to communicable diseases and illness from defendants and others in the courtroom,
and court office.
Incumbent Signature:
Department Head:
Date:
Date:
Probation Officer
Packet Pg. 146
2.4
City Council Agenda Item
Meeting Date: 07/9/2019
City of Edmonds Facility Condition Assessment study by Mckinstry
Staff Lead: {Type Name of Staff Lead}
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
In 2017 the City of Edmonds commissioned Mckinstry to perform a two year Facility Condition
Assessment report to supplement the previous FCA report performed by Cardno LLC in 2011 and 2012
Staff Recommendation
Accept Facility Condition Assessment study for future planning consideration.
Narrative
Facility Condition Assessments provide facility condition and budget data for the repair and upkeep of
facilities. After reviewing the information gathered in the Cardno FCA report there was a need for
further information to be gathered to accurately assess the condition of the building portfolio. Mckinstry
was instructed to expand or update the previously gathered information and include Mechanical,
Electrical and Plumbing systems to the scope of the report. The Facility Condition Index (FCI) score was
determined by the Backlog of Maintenance and Repair methodology. This scoring model focuses on the
correction of deficient building systems and those at or near end of useful life functionality. The Backlog
of Maintenance and Repair method helps identify building system and budget requirements to focus
capital renewal funds on functionality, condition and the ability of the facility to meet the current and
future needs of the City.
Packet Pg. 147
2.5
City Council Agenda Item
Meeting Date: 07/9/2019
Proposal for Personal Services Contract for Program Administrator at the Wastewater Treatment Plant
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
The Wastewater Treatment Plant Supervisor position has remained unfilled for a number of years. The
effort and energy expended during the search for a candidate must be abandoned after another
unsuccessful search. This effort, combined with the ongoing demands of the supervisory function of the
plant supervisor, has required the Manager and Director to take unusual measures to satisfy the needs
of the Wastewater Treatment Plant.
Staff Recommendation
Public Works Director and Wastewater Treatment Plant Manager each recommend the creation of the
contracted position for a one-year term as a stop -gap measure.
Narrative
The Public Works Department and the Division of Wastewater treatment wish to enter into a one-year
contract with a Project Employee. This agreement would be entered into with Michael Derrick, former
General Manager of Ronald Wastewater District. The Wastewater Treatment Plant Supervisor position
has remained unfilled for some time. In lieu of pursuing further Supervisory candidates, the Project
employee contract would allow the continuation and renewal of functions of the Plant Supervisor under
the direction of the Project Employee. This Contract Employee would provide budget oversight,
professional services contract management and employee performance supervision during the term of
the agreement.
Attachments:
Wastewater Treatment Plant Program Administrator
Summary of Benefit - non represented Employees
Employee Agreement WWTP Program Admin - DRAFT - M. DERRICK 07.02.19
Packet Pg. 148
2.5.a
City of Attachment 1
EDMONDS
Washington
WASTEWATER TREATMENT PLANT
Program Administrator
Department: Public Works — Wastewater Treatment
Bargaining Unit: Contract Position FLSA Status: Exempt
Creation Date: July 2019 Reports To: WWTP Manager
POSITION PURPOSE: Under general direction, plans, organizes and coordinates programs in support of the
City's Regional Wastewater Treatment Plant. Is responsible for implementing the WWTP's safety program and
nurturing a culture of safety first; responsible for development and implementation of policies and procedure
designed to improve efficiency of operation and promote fiscal responsibility. Additional responsibilities include
oversight of the plant asset management program utilizing the established records management system and
assisting with the development and management of capital projects. Assists Manager in preparation and
monitoring of the annual operating budget, Capital Improvement Program and when assigned, performs the
duties of the WWTP Manager.
Scope of duties.
• Plan, organize, and coordinate a variety of programs, projects and activities to the operation and
maintenance of the City's wastewater treatment plant.
• Oversee the maintenance management system and asset management program.
• Act as management lead on the WWTP safety committee.
• During periods of absence assumes Manager Roles and responsibilities.
• Prepare and maintain a variety of reports, records and files related to assigned activities.
• Provide input to Manager for the O&M budget process, recommend and plan capital projects, control
and authorize expenditures in accordance with established limitations.
• Administer Capital Improvement projects, make recommendations to Manager, may prepare, advertise,
receive and recommend award bids according to established procedures and oversee projects.
• Communicate with personnel and outside organizations to coordinate activities and programs, resolve
issues and conflicts and exchange information.
• Provide technical expertise, information and assistance to the Manager regarding assigned functions,
assist as needed in the formulation and development of policies, procedures and programs.
• Operate a computer and other office equipment as assigned, maintain current knowledge of plant
instrumentation and control systems, drive a vehicle to various sites to inspect work.
• Attend and conduct a variety of meetings as assigned, represent the City at a variety of meetings.
• Perform related duties as assigned.
Required Knowledge of:
• Maintenance and asset management industry standards.
• Industry standards related to the operation and maintenance of wastewater treatment plants.
• Effective and efficient maintenance of wastewater plant assets.
• Permit requirements.
Wastewater Treatment Plant Program Administrator Packet Pg. 149
2.5.a
JOB DESCRIPTION
Wastewater Treatment Program Administrator
• Applicable laws, codes, regulations, policies and procedures related to the operation and maintenance of
wastewater treatment plants.
• Conflict resolution techniques.
• Interpersonal skills using tact, patience and courtesy.
• Health and safety standards, rules and regulations.
• Budget preparation and control.
• Labor Relations and contract administration.
• Oral and written communication skills.
• Record keeping techniques.
• Operation of a computer and assigned software.
• Supervisory and training principles, methods and techniques.
Required Skill in:
• Planning, organizing and coordinating the operations and maintenance activities of a municipal Wastewater
Treatment Plant.
• Ensure requirements and permits comply with local, state and federal agencies.
• Supervise and evaluate the performance of assigned staff.
• Evaluating work practices of operations, maintenance and laboratory departments to implement current
industry standards.
• Plan plant projects to allocate staffing, timelines and budget.
• Communicating effectively verbally and in writing.
• Interpret, apply and explain rules, regulation, policies and procedures.
• Establishing and maintaining cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Work independently with little direction.
• Plan and organize work.
• Preparing and maintaining a variety of comprehensive records, files, and reports.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Public Administration or Business Administration, or related field and five years of
experience managing and implementing programs or policies developed by others and two years of staff
supervisory responsibility; preferably in a municipal or public sector environment; OR an equivalent combination
of education, training and experience.
Required Licenses or Certifications:
State of Washington Driver's License
CPR and First Aid card, within 6 months of hire
Must be able to successfully complete and pass a background check
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
Wastewater Treatment Plant Program Administrator
Packet Pg. 150
2.5.a
JOB DESCRIPTION
Wastewater Treatment Program Administrator
WORKING CONDITIONS:
Environment:
• Indoor/outdoor work environment
• Driving a vehicle to conduct work
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operate a variety of grounds equipment and power and hand tools.
• Operate a computer keyboard or other office equipment.
• Read a variety of materials and possess close vision, far vision, side vision, depth perception, night
vision and color vision.
• Ascending/descending ladders
• Lifting/ carrying or otherwise move or transport heavy objects frequently up to 50lbs.
• Sitting/standing or otherwise remaining in a stationary position for extended periods of time
• Walking or otherwise moving over rough or uneven surfaces while performing inspections and
investigations.
• Performing repetitive motions, including balancing, stooping, kneeling, bending, crouching, crawling,
reaching overhead, above the shoulders and horizontally, and standing, pushing, pulling and using
stairs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Exposure to chemicals, used in Wastewater treatment such as Sodium Hypochlorite, Caustic Soda,
Bisulfate, Polymers, Clay, Lime and Carbon.
• Exposure to raw and treated sewage, odors associated with sewage treatment, high heat and moving
equipment.
• Exposure to cleaning chemicals, herbicides and dust.
• Working at heights using ladders and structures
• Working around and with sometimes noisy machinery having moving parts
• Exposure to slippery surfaces, damp spaces while cleaning in and around equipment.
• Exposure to electrical power supply and high voltage.
Wastewater Treatment Plant Program Administrator
Packet Pg. 151
A*04%00444k 2
2.5.b
2019 CITY OF EDMONDS
SUMMARY
OF BENEFITS - (NON -REPRESENTED) EMPLOYEES
HEALTH INSURANCE:
AWC Regence Healthfirst 250 Plan or
Kaiser Permanente 200 Plan, Family Coverage Available.
Premium cost is paid: 90% - City, 10% - Employee
Family of four - cost to Employee is $181.55 - $216.71**
DENTAL INSURANCE:
Delta Dental Plan - Family Coverage Available ($1500 annual limit)
Reverse Incentive (100% - 70%)
Includes $1000 Orthodontia Rider
Family of four - Employee Cost is $18.40**
VISION INSURANCE:
VSP Plan
Family coverage - $10 deductible
Family of four - Employee cost $2.86**
LIFE INSURANCE:
Basic Term Life - Directors/Managers: Life Insurance equal to annual salary;
Other non -reps: Life Insurance equal to half annual salary; $1,000 on the
dependents. Premium is fully paid by the City. Voluntary buy -up available.
$150,000 - for duty related death - WA State
RETIREMENT:
State Retirement is mandatory - PERS Contribution Rates:
City Employee
PERS II 11.18% 6.12% (7/1/15)
PERS II 12.70% 7.38% (7/1/17)
PERS II 12.83% 7.41% (9/1/18)
MEBT:
Retirement program in lieu of Social Security
Contribution Rate: City and Employee approximately 6.2% each
Includes Long Term Disability & $100,000 life insurance
MEDICARE:
Employees hired after 4/86 pay 1.45%
VACATION:
Director: Shall accrue 22 days a year.
Managers & Directors - 24 hours of management leave per calendar year (not
allowed to be carried over)
Other: No vacation during the first 6 months; after 6 months of continuous
service - 5 days; 1 through 5 years -11 days vacation; 6 through 11 years - 16
days of vacation; 12 through 19 years - 21 days of vacation; 20 through 24 years -
25 days of vacation; beyond 25 years - 27 days of vacation
SICK LEAVE:
Earned at the rate of one working day for each full calendar month of service.
HOLIDAYS:
11 paid holidays per year
457 PLAN:
Employee only contribution - State Plan (DRS), Nationwide, and ICMA
FLEXIBLE SAVINGS
The City offers employee funded (pre-tax) FSA's for daycare,
ACCOUNT:
medical, public transit and parking related costs.
SUPPLEMENTAL
AFLAC offers employee -paid short term disability insurance,
INSURANCE:
cancer insurance, accident insurance and others. Cigna
offers additional, employee -paid supplemental life insurance.
EAP BENEFITS: Employee Assistance Programs offered through AWC and Cigna.
**See reverse side for cost breakdown
This summary is informational and not meant to guarantee benefits. Last revised: 118119 ELW
Packet Pg. 152
2.5.b
2019 HEALTH INSURANCE PREMIUM RATES - MONTHLY
Non -Represented Employees
Employee and Dependents covered at 90%/10%
REGENCE HEALTHFIRST 250 (AWC)
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
GENERAL EMPLOYEE
743.23
668.91
74.32
Spouse
749.46
674.51
74.95
First Child
369.21
332.29
36.92
Second Child
305.23
274.71
30.52
KAISER PERMANENTE 200 (AWC)
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
GENERAL EMPLOYEE
607.80
547.02
60.78
Spouse
597.66
537.89
59.77
First Child
304.98
274.48
30.50
Second Child
304.98
274.48
30.50
DENTAL BENEFITS
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
PLAN - F Plus ORTHODONTIA III
GENERAL EMPLOYEE
56.02
50.42
5.60
EMPLOYEE + 1
106.68
96.01
10.67
EMPLOYEE + 2 or more
183.99
165.59
18.40
VISION BENEFITS
TOTAL
CITY
EMPLOYEE
PAYS
PAYS
$10.00 Deductible
GENERAL EMPLOYEE
9.54
8.59
0.95
EMPLOYEE + 1
19.06
17.15
1.91
EMPLOYEE + 2 or more
28.58
25.72
2.86
"note that amounts deducted from paychecks may differ slightly due to system rounding.
Packet Pg. 153
2.5.c
EMPLOYMENT AGREEMENT
Wastewater Treatment Plant Program Administrator
CITY OF EDMONDS
THIS AGREEMENT ("Agreement") is entered into by and between the City of
Edmonds, a Washington municipal corporation (hereinafter "City") and Michael U.
Derrick (hereinafter "Employee") for employment services relating to the City's
Wastewater Treatment Plant.
WHEREAS, the City requires the services of a Program Administrator to
implement various programs and tasks in support of the Division; and
WHEREAS, the City desires to employ the Employee as the Wastewater
Treatment Plant Program Administrator pursuant to the terms of this
Agreement; and
WHEREAS, it is the desire of the City to establish certain terms of
employment and working conditions of the Employee; and
WHEREAS, the parties acknowledge that the Employee will serve at the
pleasure of the Mayor, and that nothing herein is intended to modify the
Employee's at -will status; and
WHEREAS, it is the desire of the Employee to accept the contract position
of Wastewater Treatment Plant Program Administrator for the City under
the terms provided herein;
NOW, THEREFORE, the City and the Employee do hereby enter into this
Employment Agreement for the Wastewater Treatment Plant Program
Administrator position under the terms set forth below. The Employee's
employment will be governed exclusively by the provisions of this
Agreement, unless otherwise provided herein.
1. Term of Employment: This Agreement will take effect August 1, 2019 and will
expire on July 31, 2020 unless extended pursuant to its terms. Thereafter, this Agreement
may be extended for an unlimited number of terms of one (1) calendar year duration at
the sole discretion of the City. The purpose of this term is to permit an annual review of
the performance of the Employee and to re-evaluate the efficacy of the position by the
City in order to determine whether it is appropriate to renew this Agreement for an
additional term.
Packet Pg. 154
2.5.c
2
2019 Employment Agreement
Wastewater Treatment Plant Program Administrator
2. Duties: The duties of the Wastewater Treatment Plant Program Administrator
position are outlined in Attachment 1, attached hereto and incorporated herein by this
reference.
3. Hours of Work: The Employee will work office hours as assigned and directed
by the Public Works Director and/or the Wastewater Treatment Plant Manager. Such
hours may normally be worked between 5:30 a.m. and 5:00 p.m., with occasional evening
and weekend meetings or phone responses. It is anticipated that the Employee will work
an average or 40 hours per week performing the afore -mentioned duties at an average of
approximately 8 — 9 hours per day. Actual hours may vary from week to week,
depending on programs, activities and events occurring or scheduled in any particular
month, but should average 40 hours per week over time.
4. Wages and Benefits: The wages for services under this Agreement will be based
on the annual salary of $98,129, plus benefits. The City will pay the applicable
employer's portion of. Medicare; Washington State Paid Family & Medical Leave
premiums; PERS retirement; and any employer contributions into Social Security,
Washington State Industrial Taxes, and such other payments or benefits as may be
required under the provisions of state and federal law based upon the number of hours
worked (the same as for the other non -represented employees).
4.1 Benefits Generally: The benefits to be paid to the Employee will be based
upon the 2019 City of Edmonds Non -Represented Employees benefit schedule set forth
in Attachment 2, attached hereto and incorporated herein by this reference.
5. Termination of Agreement: The parties acknowledge that this Employment
Agreement creates an at -will employment relationship that may be terminated at any
time, with or without cause, by either party. This paragraph will control and supersede
any portion of this Agreement that might otherwise be construed as in any way altering
the Employee's at -will status.
6. Indemnification: As an employee of the City, the Employee will have the right to
indemnification by and on behalf of the City for actions taken in the scope of his
employment in accordance with the provisions of Chapter 2.06 of the Edmonds City
Code it currently exists or is hereafter amended.
7. Entire Written Agreement: This document represents the entire agreement between
the parties. No representation or other written or oral agreement by either party will
survive the execution of this Agreement. This Agreement will be amended only upon the
express written agreement of both parties.
Packet Pg. 155
3
2.5.c
2019 Employment Agreement
Wastewater Treatment Plant Program Administrator
8. Severability: The provisions of this Agreement are severable. In the event that any
provision hereof is held to be void, illegal, or unenforceable, the remaining provisions
will survive; PROVIDED, however, that in the event the provisions of paragraph 5,
relating to this Agreement being one of at -will employment, are held to be unenforceable,
invalid, or void, this Agreement will immediately be at an end.
DONE THIS day of July 2019.
CITY OF EDMONDS: EMPLOYEE:
David O. Earling, Mayor Michael U. Derrick
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 156
2.6
City Council Agenda Item
Meeting Date: 07/9/2019
Review Contract for Jerrie Bevington
Staff Lead: Council
Department: City Council
Preparer: Maureen Judge
Background/History
At the 2/12/19 City Council meeting, Council employee contracts were discussed and a motion to
approve Jerrie Bevington's Audio/Video Recording contract was approved but there was confusion over
the effective dates and rate of pay. The contract was never signed. Per Jeff Taraday's recommendation,
Council is asked to review and vote on the updated employee contract:
Hourly rate request: $34
Current hourly rate: $33
Jerrie Bevington generally works approximately 15+ hours per month.
Effective dates: 1/1/19 - 12/31/20
Staff Recommendation
N/A
Narrative
N/A
Attachments:
Bevington Employment Agreement 2019
Packet Pg. 157
2.6.a
Employment Agreement
THIS AGREEMENT ("Agreement") is entered into by and between the Parties, Jerrie
Bevington (now "Employee") and the City of Edmonds, Washington (now "City") to
describe the terms and conditions of Employee's employment as Administrative
Assistant in Charge of AudioNideo Recording to City Council.
WHEREAS, the City desires to employ the services of Employee as an Administrative
Assistant, pursuant to the terms of this Agreement; and
WHEREAS, it is the desire of the City to establish certain terms of employment and
to set working conditions of Employee; and
NOW THEREFORE, in consideration of the mutual covenants herein contained, the
Parties agree as follows:
1. Term of Employment
Employee's employment with the City shall commence on January 1, 2019, and last
for a period of two (2) years unless the term of this Agreement is modified by mutual
agreement of the Parties.
2. Qualifications
Employee affirms that she possesses the ability to set up and use the City's recording
equipment to properly record the City Council meetings.
3. Duties
Set up and use the City's video recording equipment to record City Council meetings,
as well as, Planning Board Meetings.
4. Wages and Hours
Employee shall be paid, for the performance of the above duties, at the rate of $34.00
per hour and paid in periodic installments consistent with the City's normal payroll
procedures.
Packet Pg. 158
2.6.a
5. Benefits
As this is a part-time, contract position, the Employee will not be eligible for DRC
(PERS) or MEBT membership or any regular employee benefits including leaves
(vacation, holiday or sick leave pay or accruals).
6. Termination
Employee is employed at -will, and the Mayor may remove Employee from the
position at the City of Edmonds' City Council Office and terminate her employment
at any time, with or without cause.
7. Indemnification
Employer shall defend and indemnify Employee as set forth in Edmonds Municipal
Code (now "EMC") 2.06, or any amendment thereof, with respect to claims and/or
litigation resulting from any conduct, acts, or omissions arising from the scope or course
of Employee's service to or employment with the City.
8. Entire Agreement/Modification/Severability
This Agreement constitutes the entire agreement between the Parties and supersedes
any other agreements, oral or written. This Agreement may be amended or modified
only with the written concurrence of the Parties. If any clause, section, sentence, or
provision of this Agreement is ultimately held invalid by a court or tribunal of
competent jurisdiction, such invalidation shall not affect the validity of any other
clause, section, sentence, or provision in the Agreement.
9. Notices
Notices pursuant to this Agreement shall be given, by deposit in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
City of Edmonds:
Office of the Mayor
City of Edmonds
121 5th Avenue North
Edmonds, WA 98020
Packet Pg. 159
2.6.a
Employee:
Jerrie Bevington
411 6ch Ave. N. # 1
Edmonds, WA 98020
10.Opportunity to Confer with Independent Counsel
In signing below, Employee expressly represents and affirms that the City Attorney
was not acting as Employee's counsel in drafting this Agreement and that Employee
had the opportunity to consult with independent counsel in reviewing and deciding to
execute this Agreement.
DONE THIS day of July 2019.
CITY OF EDMONDS:
Adrienne Fraley-Monillas, Council President
Jerrie Bevington, Employee
Packet Pg. 160
2.7
City Council Agenda Item
Meeting Date: 07/9/2019
Willow Creek Daylighting and Marsh Restoration - Design
Staff Lead: Phil Williams
Department: Engineering
Preparer: Rob English
Background/History
None.
Staff Recommendation
Authorize staff to utilize funds set -aside by the Council for grant matching on the Edmonds
Marsh/Willow Creek Daylighting project, in order to initiate and complete a portion of the design.
Narrative
During the 2019 budgeting process, Council had set aside an appropriation of $1.3 million dollars to be
dedicated as match for the Willow Creek Daylighting and Marsh Restoration Project. Staff have found
that monies spent on engineering design are eligible for matching at least some of the grant funding
that the project seeks. Accordingly, staff now requests permission to access these funds to initiate
design.
The following design costs are estimates based on the total project cost:
Item
Estimated Additional Cost
Running Total
30% Design
$ 500,000
$ 500,000
60% Design (Including Permits)
$700,000
$ 1,200,000
90% Design
$ 140,000
$ 1,340,000
100% Design
$ 110,000
$ 1,450,000
Staff Time (10% of Design)
$ 150,000
$ 1,600,000
Construction Contract
$13,320,000
$14,920,000
Construction Management (15%)
$1,998,000
$16,918,000
Staff, and our consultants, have had additional communication with several granting agencies and
confirmed with RCO, one of the major anticipated funding sources for the project, that engineering costs
spent on design of restoration projects is eligible for reimbursement as an allowable 'pre -agreement
cost'. This means that money spent on design now, can be used as matching funds for RCO grant
opportunities in the future; this finding was confirmed in writing by the RCO grant manager. The RCO
grant funding can then be leveraged as match for additional funding opportunities.
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2.7
Staff believe that initiating design with available funding is likely the only way to possibly maintain the
project schedule currently desired by Council and residents. Without initiating design, the project is
completely dependent on the pending WSDOT transfer in order to move forward at all. Even if the City
were to secure grant funding without an MOU from WSDOT, the grant funding cycles likely means the
money will not be available until mid-2020. Either way, the remainder of 2019 will not see the project
advance at all. If we are able to initiate design with the currently set aside funding, we can ensure some
progress with the remainder of 2019. With confirmation that this money can be used for match retro-
actively, staff see very limited risk in moving forward now.
Additionally, staff have concerns that funding agencies may be hesitant to award design money to the
project given recent history. By initiating the design process with City money, we can demonstrate the
City's commitment to the project and help ease concerns funding agencies may have. Additionally,
having a more robust set of plans, even a 30% set, provides grant reviewers a much clearer picture of
the project when reviewing and assessing its merits. By getting the project as near to shovel ready as
possible, we believe our chances of securing funding increase.
With the preliminary estimate for 60% design being roughly the same as the current set aside money,
staff believe the project is best served by proceeding with the design phase. This would allow us to
pursue environmental permitting and flush additional project details out. A 30% design would likely not
be sufficient for environmental permitting, but could certainly help maintain the project schedule and
be useful in future grant applications.
Packet Pg. 162
2.8
City Council Agenda Item
Meeting Date: 07/9/2019
180-gate Removal Project
Staff Lead: Phil Williams
Department: Engineering
Preparer: Rob English
Background/History
None.
Staff Recommendation
Forward to full Council for further discussion.
Narrative
Staff have identified a potential near -term CIP project which can increase salt water mixing within the
Edmonds Marsh, ahead of the full daylighting project. The project was previously shown as a part of the
daylighting project, but given anticipated timelines for full project, staff believe this portion could be
pursued now to begin making improvements ahead of the full project. This portion of the channel will
likely be relocated when the full daylighting project does occur. Staff now seek direction on whether
council wishes to pursue this project as soon as feasible.
Currently, all tidal influence and salt -water mixing at the Edmonds Marsh, is limited at a restriction point
just before the creek turns into the culvert which passes under Admiral Way. A relic tide -gate still
remains at this location which is referred to by staff as the "180-gate" because it takes 180-turns of the
valve to open or close. There are actually two pipes through this restriction point, but one of them is
sealed shut. The end result is that all creek flow and tidal inflows squeeze through a single pipe at this
location. By removing this restriction point, the City would eliminate a potential fish barrier (pressurized
pipe flow velocities are typically too high for fish passage) and allow for significantly more exchange of
salt -water into the marsh.
Staff believe that this restriction point can be removed relatively easily in order to increase salt water
mixing within the Marsh. The pipes and existing earth berm over the pipes can be removed with basic
excavation provided the creek bypass is adequately set-up and maintained during operations. Some
consultant help may be needed for environmental permitting, but the remainder of the project could be
completed by City staff and crews. A preliminary project cost is anticipated to be roughly $130,000.
The project does have challenges in that it will require JARPA and shoreline review with the City
planning department, a HPA permit will be required from WDFW, and access to the site must be secured
from Unocal/WSDOT and/or BNSF.
Packet Pg. 163
2.8
Staff believe that the project has been explored about as far as it can be without project -specific
funding. Staff will discuss funding options with the committee and request action to proceed with the
project, since staff believe the project benefits outweigh the temporary nature of the project.
With Council direction, staff will proceed with the project and include a budget amendment in the third
quarter budget amendment process.
Packet Pg. 164
3.1
City Council Agenda Item
Meeting Date: 07/9/2019
Update on Climate Goals Project
Staff Lead: Shane Hope
Department: Development Services
Preparer: Diane Cunningham
Background/History
Edmonds has supported specific climate protection activities for at least a decade, as well as related
"sustainability" activities for even longer. In 2017, the City Council adopted Resolution No. 1389
(attached) to achieve or exceed at the local level the goals established in the Paris Climate Accord. The
resolution contains seven sections related to climate issues, particularly for reducing greenhouse gases.
To help the City with specific aspects of Resolution No. 1389, a consultant firm (Environmental Science
Associates or ESA) was hired. ESA has provided support to the City's Climate Protection Committee and
presented information to the public at an open house in 2018.
Staff Recommendation
Move forward the Climate Goals Project Update, with any new information, to the City Council for
review and possible direction.
Narrative
KEY TASKS AND STATUS
Below is a summary of each of the seven sections of Resolution No. 1389 and what has been done about
the intended tasks.
Section 1: City Council fully supports Mayor Earling's recent endorsement of the Mayors National
Climate Action Agenda.
Status: Done.
Section 2: City Council rededicates itself to partnering with City administration and Edmonds citizens
to identify benefits and costs of adopting policies and programs for long-term reduction of
greenhouse gas emissions.
Status: Ongoing.
Section 3: Planning Division and Climate Protection Committee will report annually to City Council
on municipal and community -wide greenhouse gas inventory, starting in 2018.
Status: Partly done. A 2018 report to Council was completed (see attachment); the exact
nature of future reports is still to be determined. City staff have assumed annual reports for the
next few years will focus on key measures, rather than a full inventory.
Section 4: Planning Division and Climate Protection Committee will establish and recommend a
Packet Pg. 165
3.1
greenhouse gas emissions reduction target for both near and long-term by July 1, 2018.
Status: Ongoing. The work, which includes monthly conversations with the Climate Protection
Committee, has taken longer than expected because it is complex and evolving. A key topic of
discussion has been: Should Edmonds aim for holding down average temperature changes to a
2-degree, 1.5-degree, or 1-degree Celcius temperature increase by 2050? The Paris Accord
recommends no more than a 2-degree change but encourages a lower rate. Meeting any of
these three alternative goals will require significant effort and the Climate Protection
Committee has wanted to understand this better. On the other hand, a "business as usual"
model would mean even greater temperature increases and result in huge changes to life on
earth.
Section 5: Planning Division and Climate Protection Committee will update City's Climate Action Plan
and review specific strategies for meeting greenhouse gas emissions reduction target, as well as
tying mitigation with adaptation measures where possible.
Status: Both the current Climate Action Plan and potential new opportunities for meeting
greenhouse gas emission targets have been reviewed. (See attachment.) In thinking about
which strategies would make the most difference for reducing greenhouse gas emissions, it is
helpful to first recognize the proportional level of projected emissions from various sources by
2050. (See attachment for "business as usual" projection.) Then strategies can be selected that
make the most significant reductions from those sources that are the biggest greenhouse gas
producers. In the "business as usual" model, the largest share of greenhouse gases is for
passenger travel. Therefore, strategies to greatly reduce greenhouse gases related to passenger
travel should be a priority. Initial recommendations from the Climate Protection Committee
and the Planning Division will be presented to the City Council at the August 5 meeting.
Section 6: City establishes following renewable energy goals for both municipal facilities and city at
large: (a) 100% renewable energy for municipal facilities by 2019, and (b)100% renewable energy
for City's community electricity supply by 2025.
Status: Meeting Goal (a) above is done. This was achieved by the City Council agreeing to fund
a 2019 pilot program from the Snohomish County Public Utility District that calculates the City's
energy use by relying on credits from new hydroelectric facilities, rather than only the
Bonneville Power Administration's energy sources. (The BPA's mix includes some coal-fired
plants.) Meeting Goal (b) above is likely to be achieved without specific action by the City of
Edmonds. That is because the state legislature has now adopted a law to phase out use of non-
renewable electrical facilities.
Section 7: Planning Division and Climate Protection Committee will develop work plan by November
1, 2018, to include options, methods and financial resources needed and an associated timeline and
milestones to achieve renewable energy goals.
Status: In 2018, for Goal (a) in Section 6 above, City staff and the Climate Protection Committee
recommended the pilot program offered by Snohomish PUD, which achieves 100% renewable
energy for municipal facilities by 2019. For Goal (b) in Section 6 above, a timeline and
milestones have not been developed. That is because actual implementation will be related to
the legislature's mandate for the whole state to get away from fossil -fueled electricity sources.
NEXT STEPS
The August 5 City Council meeting is planned to have a presentation on the Climate Goals Project. It will
include information from the July 9 briefing to the Council's Planning, Public Safety and Personnel
Packet Pg. 166
3.1
Committee, along with updated information.
Edmonds is being proactive and still has plenty to do to reduce greenhouse gas emissions. A timeline
for doing will be developed as part of the implementation strategy for a revised Climate Action Plan.
Attachments:
Resolution 1389
EdmondsCAP-Inventory-Targets for Council-190102
EdmondsCAP_Task3_PolicyGapAnalysis_Matrix-Existing Programs_2018-12-04
Edmonds 2050 Emissions- BAU-20190604
Packet Pg. 167
3.1.a
RESOLUTION NO. 1389
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS
COMMITTING TO ACHIEVE OR EXCEED AT THE LOCAL LEVEL
THE GOALS ESTABLISHED IN THE PARIS CLIMATE ACCORD
WHEREAS, climate change poses a grave threat to the health and well-being of this and
future generations in Edmonds and beyond; and
WHEREAS, according to the World Health Organization, human -caused climate change
is already killing some 150,000 people every year around the world; and
WHEREAS, people of color, immigrants, refugees, economically disadvantaged
residents, older people and children, people who are homeless, and people with existing mental
or health conditions will experience climate change disproportionately; and
WHEREAS, the 2015 EPA report, Climate Change in the United States; Benefits of
Global Action, states that global action on climate change would prevent nearly 70,000
premature American deaths annually by the end of the century while sparing the country
hundreds of billions of dollars in economic losses; and
WHEREAS, Washington State has already experienced long- term warming, more
frequent nighttime heat waves, sea level rising along most of Washington's coast, increased
coastal ocean acidity, decline in glacial area and spring snowpack and the State Department of
Ecology has reported that, "human caused climate change poses an immediate and urgent
threat"; and
WHEREAS, economists have concluded that Washington's families and businesses are
likely to incur billions of dollars of annual economic costs if Washington state and other states
and nations fail to drive reductions in climate -changing greenhouse gas pollution. These
economics impacts include increased energy costs, coastal and storm damage, reduced food
production, increased wildland fire costs, and increased public health costs; and
WHEREAS, in recognition of the immediate need to take strong and proactive action to
protect our environment, the City of Edmonds in 2006 established the Climate Protection
Committee with a core mission to:
1. Encourage Edmonds citizens to be a part of the solution
2. Encourage City staff and citizens to conserve current resources
3. Work with the City Council to implement ideas to preserve and enhance our
environment
4. Effectively address the future impacts of climate change
Packet Pg. 168
3.1.a
WHEREAS, the Climate Protection Committee has established key environmental
strategies to: 1) Reduce fossil fuels with renewable energy resources for energy supplied to
buildings, 2) Improve energy efficiency of and within buildings and 3) Require the design and
construction of new and remodeled commercial buildings to meet green building standards; and
WHEREAS, on June 6, 2017, Mayor Dave Earling signed the Mayors National Climate
Action Agenda and stated "In light of the [President's] decision to withdraw from the Paris
Accord, I feel it important for our city to emphasize our local commitment to, and continued
effort to improve our environment"; and
WHEREAS, as a signatory of the Safe Energy Leadership Alliance ("SELA"), Edmonds
has committed itself to being a regional and national leader in addressing the adverse impacts of
climate change driven by the burning of fossil fuels; and enacted bold policies and programs to
reduce emissions from its transportation, building energy, and waste sectors and reduced
emissions while its population has grown; and
WHEREAS, the Paris Agreement resulted in a commitment from almost every nation to
take action and enact programs to limit global temperature increase to less than 2 degrees
Celsius, with an expectation that this goal would be reduced to 1.5 degrees in the future; and
WHEREAS, the State of Washington has mandated statewide reduction of GHG
emissions to 50% below 1990 levels by 2050; and
WHEREAS, the City Council adopted Resolution No. H.29 on September 18, 2006
adopting the U.S. Mayors Climate Protection Agreement as amended by the 73rd Annual U.S.
Conference of Mayors meeting; and
WHEREAS, Resolution No. 1129 also requested semi-annual updates to City Council
regarding the progress of the City in implementing the following program milestones: 1)
Conduct a greenhouse gas emissions inventory and forecast for the City, 2) Establish a
greenhouse gas emission target (GHG), 3) Develop an action plan to meet the local greenhouse
emissions target, 4) Im.plement the action plan and 5) periodically review progress and update
the plan; and
WHEREAS, on February 4, 2010 the City of Edmonds completed a Climate Change
Action Plan and within the plan it reported Edmonds buildings account for approximately one-
third of Edmond's GHG emissions for lighting, heating, cooling, and cooking; and
WHEREAS, the Climate Change Action plan states replacing fossil fuel -derived energy
with renewable energy sources for both city owned buildings and throughout our community is
critical to achieving the greenhouse gas emission reduction goals set forth in the City's Climate
Action Plan and the Compact of Mayors, to which the City is a signatory; and
WHEREAS, it is imperative that energy consumers and the utilities serving them take
early action to reduce carbon emissions given the accelerating rate climate change the planet is
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3.1.a
experiencing, and shifting to 100% of electricity from renewable sources by 2025 is within
reach; and
WHEREAS, "renewable energy" includes energy derived from hydrogen, wind power
sited in ecologically responsible ways, solar, existing and low -impact hydroelectric, geothermal,
biogas (including biogas produced from biomass), and ocean/wave technology sources.
"Renewable energy" specifically excludes energy derived from fossil fuels, nuclear, biomass
feedstocks sourced from state and federal lands, hydrogen produced from fossil fuels, and
incineration of .municipal and medical waste; and
WHEREAS, the Edmonds City Council has demonstrated its commitment to
environmental stewardship and the health and safety of Edmonds residents by numerous other
actions, including passing Resolution 1362 on June 28, 2016 stating its opposition to the
transport of crude oil by rail;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDMONDS, THAT:
Section 1: City Council fully supports Mayor Dave Earling's June 6, 2017 endorsement
of the Mayors National Climate Action Agenda.
Section 2: City Council rededicates itself to partnering with the City administration and
Edmonds citizens to identify the benefits and costs of adopting policies and programs that
promote the long-term goal of greenhouse gas emissions reduction while maximizing economic
and social benefits of such action.
Section 3: The Planning Department and the Climate Protection Committee will report
annually to the City Council our current municipal and community -wide GHG inventory starting
in 2018.
Section The Planning Department and the Climate Protection Committee will establish
and recommend to City Council a GHG emissions reduction target goal for both the near terns
and long tern by July 1, 2018.
Section 5: The Planning Department and the Climate Protection Committee will update
our City's Climate Change Action Plan and review the specific strategies for meeting the
emissions reduction target as well as tying mitigation with adaptation measures where possible.
Section 6. The City establishes the following renewable energy goals for both municipal
facilities and for the City at large:
100% renewable energy for municipal facilities by 2019; and,
ii. 100% renewable energy for the City's community electricity supply by 2025.
Section 7. By November 1, 2018, the Planning Department and the Climate Protection
Committee will develop a work plan, including options, methods and financial resources needed
and an associated timeline and milestones to achieve these renewable energy goals.
Packet Pg. 170
3.1.a
RESOLVED this 27t' day of June, 2017.
APPROVED:
i
TOM M F.SAROS; COUNCIL PRFFSTI)ENT
ATTESTIAU'I'I ;N'I'ICATED:
tl-rY CLERK, SC ' PASSEY
FILED WITH THE CITY CLERK: June 28, 2017
PASSED BY THE CITY COUNCIL: June 27, 2017
RESOLUTION NO. 1389
4
Packet Pg. 171
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City of Edmonds
3.1.b
Overview
Background
GHG Inventory
Targets
Policy Gaps
Next steps
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Solar radiation powers
the climate system.
Some solar radiation
is reflected by
the Earth and the
atmosphere.
The Greenhouse Effect
I Some of the infrared
0
radiation passes through
the atmosphere but most
is absorbed and re -emitted
in all directions
by greenhouse gas
molecules and clouds.
The effect of this is to
warm the Earth's surface
and the lower atmosphere.
�!� AT M. O�SP
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About half the solar radiation
is absorbed by the - —
Earth's surface and warms it. Infrared radiation is
emitted from the Earth's
surface.
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City of Edmonds
Overview
What are greenhouse gases (GHGs)?
- Gases that trap heat in the atmosphere:
• Carbon Dioxide
• Methane
• Nitrous Oxide
• Fluorinated hydrocarbons
What does MT CO2e mean?
Metric tons of CO2 equivalent
ESA
esassoc.com Packet Pg. 175
City of Edmonds
GHG Inventory
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• Fossil fuel inventory
Local fuel combustion
Figure 1: Visual representation of Edmonds' 2017 Community GHG Emissions.
esassoc.com
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• Packet Pg. 176
City of Edmonds
GHG Inventory
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• Fossil fuel inventory
- Local fuel combustion
• "Local" inventory r
0
- Fossil fuel emissions
- Imported electricity
- Waste emissions
- Fugitive emissions (refrigerant
gases, local natural gas loss)
Figure 1: Visual representation of Edmonds' 2017 Community GHG Emissions.
esassoc.com
��� ESA •
• Packet Pg. 177
City of Edmonds
GHG Inventory
• Fossil fuel inventory (local)
- Local fuel combustion
• "Local" inventory
- Fossil fuel emissions
- Imported electricity
- Waste emissions
- Fugitive emissions (refrigerant
gases, local natural gas loss)
• Local + Household Consumption
(local + imported)
- Local emissions
- Emissions from imported food,
goods and use of services
(fertilizers, production,
transportation)
- Upstream fuel production
Figure 1: Visual representation of Edmonds' 2017 Community GHG Emissions.
esassoc.com
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City of Edmonds
What GHG
emissions were
measured?
• Emissions from sources
located within the city
boundary
• Emissions from grid -
supplied electricity
consumed within the city
limits
• Emissions that occur
outside the city boundary
as a result of activities
taking places within the
City's geographic
boundary
esassoc.com
3.1. b
Residential Buildings
Commercial Buildings and Facilities
Industrial Facilities
Enerav Generation Suoolied to the Grid
On -Road Passenger and Commercial Vehicles
On -Road Freight Vehicles •
On -Road Transit Vehicles •
Off -Road Vehicles and Equipment •
Waterborn Navigation •
Solid Waste Generated in City
Wastewater Generated in City
Biological Treatment of Waste Generated in City NO
Incineration of Waste Generated in City
Product Use (refrigerants)
Fugitive Emissions from Natural Gas Systems
Industrial Processes NO
Livestock NO
Land NE
Other Agriculture NO
Household Consumption •
Upstream Enerav Production
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Packet Pg. 179
City of Edmonds 305,962 MT CO2e
Local emissions
Figure 1: Edmonds 2017 Local GHG Emissions.
Note*: Figure 5 presents location -based emissions for electricity.
esassoc.com
7.2 MT CO2e per capita
Buildings
(Industrial)
2%
2%
Refrigerant
Loss
6%
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• Packet Pg. 180
City of Edmonds
Local emissions
r
Household
Consumption -
related emissions
(imported)
7507000
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Emissions
a
Figure 2: Total sector -based emissions compared to sector and consumption -based emissions. ESA
• 1 1 1
esassoc.corn •11 &f Packet Pg. 181
City of Edmonds
GHG from Energy Consumed in Buildings
E
Note share of GHG from Electricity vs Natural Gas
O
Inventory uses a "location -based" approach for GHG from Q
electricity N
in
2017 GHG Emissions {MT Cole}
50,000 10 0, 000 150,000
Residential
Commercial
Industrial
■ Electricity (Location -Based) w Natural Gas ■ other Fuels
Figure 8: Comparison of stationary energy use, by sub -sector and energy type. ESA
esassoc.com mm�,CPi cket Pg. 182
City of Edmonds
3.1.b
Electricity
Location -based emissions are
calculated using the regional
electricity grid 7s GHG intensity and
represent the average impacts of
electricity use and efficiency efforts.
Market -based emissions are based
on the GHG intensity of electricity
contracts with local utilities. Snohomish
PUD's electricity generation from Bonneville Power
Administration are largely served by low-GHG
hydroelectric and nuclear power.
Figure 9: Comparison of eleotrioity emissions.
esassoc.com
Electricity Emissions (MT Cote)
Northwest
100,000 Power Poo
40,000
0
Snohomish
County PUD
Location -Based Market -Based
Emissions Emissions
mmr, ESA
Packet Pg. 183
City of Edmonds
Targets
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Setting a Target
Rates of GHG Reduction Needed "
0
How Urgent is Our Situation
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esassoc.com Packet Pg. 184
City of Edmonds
3.1.b
Setting aScience-Based Target
Science -based targets
1.0 1. 51, 2-D
1.81, 2.7" 3.6"
A science -based climate target sets a rate of climate action that is aligned with
keeping average global temperature increases below a specified level of increase
compared to pre -industrial temperatures.
Keeping global temperature increases below 2°C will allow the majority, but not all,
of the global population to avoid the worst social and economic effects of climate
change (Paris Agreement)
• The average temperature of the earth is approximately 1.2°C higher today
than at the beginning of the industrial revolution.
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• Packet Pg. 185
City of Edmonds
What are the Options?
What Rates of GHG Reduction are Required?
0
4
a
Target
0•
350ppm aAIK400ppm a"
O'
450 ppm
Average Annual Rate of Reduction to Meet Target (rounded)
8%
5%
2%
Annual Reduction compared to 2010 (values are rounded for simplicity)
By 2020
15 %
13 %
10
By 2030
By 2050
70%
50%
35%
100%
100%
80%
Table 2: Target options, associated rates of reduction, and other agencies using these temperatures. mm�'CPi
ESAesassoc.com cket Pg. 186
City of Edmonds
How Urgent is Our Situation and What Can We
Expect Moving Forward?
Existing intef-national and domestic actlVlties and policies f'efnain inadequate to p1event a Z°f W,3rM117g,
150
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❑1
2000
RRCTIVE
Tooh *a f fiving future
2050
Associated increase in
temperature in 2100:
_► PlaVIS
2100
4.2°C 17.6°F
3.3°C 16.o°F
1.8°C 13.3-F
1.5'C 12.8°F
figure 7. Climate 1fltRr8ct1vB estimated increase in temperature forecast based on NNmodB11fl§ • M
esassoc.com • Pa
City of Edmonds
Physical Conditions
I live in
Edmonds: 1A
By 2100 summers N EDMONDS, 4VA 70.O F will be like summers
66 now in
CLIMATE C* CENTRAL
Figure s Sammers in 21'yr Climate Central tool.
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LAGUNA NIGUEL, CA 148 ° F
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• Packet Pg. 188
City of Edmonds
Physical Conditions
7-ft sea level rise globally
9.4-ft sea level rise globally
15-ft sea level rise globally
Figures 3-5: Differences in sea level rise due to global temperature increases. Note how the sea level creeps up the
hillside and gradually covers more of the low-lying areas. Other areas in Edmonds are also affected.
Climate Central SSUP47k7 Seas Seek, Choices tool. • ESA
esassoc.com • Packet Pg. 189
City of Edmonds
3.1.b
Physical Conditions
Physical Conditions
+111
Ocean acidity increase 9%
Ocean acidity increase 24%
Frequency of waarm extremes
over land (PNW) increase
Frequency of vwarm extremes
over land (PN ) increase
131 %
350%
Extreme heat: 14% of global
Extreme heat: 37° of global
population exposed to severe
population exposed to severe
heat at least once every 5 years
heat at least once every 5 years
Population exposed to water
Population exposed to water
scarcity worldwide:
scarcity worldwide: 271 million
388 million
Sea -ice -free arctic: at least
Sea -ice -free arctic: at least
1 summer every 100 years
10 summers every 100 years
Species loss: 4% cf vertebrates
Species loss: 8% of vertebrates
lee
lose at least half of their range
lose at least half of their range
'+
Species loss: 8% of plants lose
at least half of their range
Species loss. 16% of plants lose
at least half of their range
r
Species loss: 6% of insects lose
Species lass: 1 S% of iinsects
at least half of their range
lose at least half of their range
References available from CarbonBrief.orn.
esassoc.com
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City of Edmonds
What Does Daily Life Look Like by 2050?
Sample Comm Changes — Refer to the Edmonds 2077 CommLin ity Greenhouse Gas inventory
for details on Edmonds significant local and imported emissions sources and terminoiogy.
impacted
emissions Change to:
source
local
local No fossil fuel combustion
imported
imported
• Reduced consumption of
goods, use of disposables,
local
and subsequent waste
local
• Reduced food waste
local
• Reduction in GFIG-intensive
imported
foods
imported
i Decreased household
local
consumption of goods and
local
energy
ALL
• Negative emissions actions
esassoc.com
Through:
• 100% renewable electricity
and large-scale energy
storage
■ Electrified transport
■ Purchase of durable goods
with a focus on reuse and
repair
• Reduction of waste in
processing and sales (pre -
consumer)
■ Buying just what you need
• Composting (post -consumer)
• More vegetables, fruits,
legumes, grains, and fish
• Reduced meat and dairy
• Family education
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■ Mass sequestration via forests
and technology a
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• Packet Pg. 191
City of Edmonds
3.1.b
Strategies and Policy Gaps
Reviewed City planning and policy documents
Found over 300 measures that pertain to climate action
Recommended adding 6 measures under existing
categories (Transportation, Land Use, and Buildings)
Recommended a new category — Wastewater with 4 new
measures
esassoc.com
ESA
Packet Pg. 192
City of Edmonds
3.1.b
Next Steps
Present Targets and Policy Gaps info to CPC
Hold a public open house on Inventory and Targets
Develop a custom tool to assist in setting goals for specific
measures
esassoc.com
ESA
Packet Pg. 193
'ON
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300,000
250,000
200,000
150,000
100,000
50,000
0
esassoc.com
2000 2005
2017
■ Residential Electricity
■ Commercial Electricity
■ Industrial Electricity
■ Residential Natural Gas D
■ Commercial Natural Gas
■ Industrial Natural Gas
■ Passenger Travel
■ Truck & Commercial Freight
■ Port
■ Solid Waste
ESA
Packet Pg. 195
3.1.c
A
I B
I C
1
Edmonds CAP Policy Gap Analysis - Existing Plans, Programs, and Policies
Existing Plans, Programs, and Policies
Purpose: this tab categorizes all existing programs and policies into specific Strategy Areas and Action Programs in the 2010 CAP
Last updated: 12/4/18
Description of Fields Below
2
3
4
5
6
7
8
CAP Action Program ID The CAP action program ID that relates to (or is associated with) each Program / Policy reviewed
Note: yellow highlights are general programs, blue text are new recommended measures for the CAP
Document Name The document where each Program / Policy is found
Program / Policy The specific program and/or policy reviewed for the Policy Gap Analysis
9
10
11
12
Documents Included below:
13
14
2010 CAP Previous CAP
2012 Energy Plan Municipal Ops
Comprehensive Transportation Plan Transportation
2011 New Cities Energy Action Plan City-wide energy efficiency and conservation
Community Sustainability Element
Zero Waste Study Waste only
City Sustainability website http://www.edmondswa.gov/2011-05-27-04-43-33/sustainabilitV-initiatives.html
EnviroStars Green Business Program, City Parks Irrigation Systems Plan, Sustainable Cities Partnership, Walkability Assessment, Sustainable Buildings Policy,
Other Programs Comprehensive Water System Plan (2017)
15
16
17
18
19
20
21
22
CAP Action Program ID Document Name Program / Policy
2010 CAP
23
24
25
26
2010 CAP
Transportation and Land Use
27
2010 CAP
Reduce miles traveled for I;oods, services, and employment
28
TR1
2010 CAP
TR 1: Promote the continued improvement of local commercial and transportation hubs.
29
TR2
2010 CAP
TR 2: Continue to encourage businesses to locate in Edmonds.
30
TR3
2010 CAP
TR 3: Encourage local purchasing of goods and services.
31
2010 CAP
Reduce gallons of fuel consumed when we travel
32
TR4
2010 CAP
TR 4: Increase bicycle parking and lanes/trails that connect commercial and mobility hubs in concert with the City's
33
TR5
2010 CAP
TR 5: Continue to implement sidewalk and street improvements throughout the City and especially for the Safe Routes to School
program. Encourage schools to increase funding for busing programs and to support bicycle -safety training for children.
34
TR6
2010 CAP
TR 6: Promote the addition of a shuttle service connecting commercial and mobility hubs.
35
TR7
2010 CAP
TR 7: Coordinate with Community Transit, Sound Transit, and WSDOT to pursue funding opportunities to increase transit service
and improve convenience to encourage greater ridership.
36
TR8
2010 CAP
TR 8: Work with local vehicle dealers to further promote hybrid/electric vehicles within the community.
37
TR9
2010 CAP
TR 9: Promote and facilitate, where necessary, shared vehicles used, such as school carpooling and vehicle -on -demand parking
38
TR10
2010 CAP
TR 10: Adopt a policy to limit vehicle idling, including the posting of appropriate signs at businesses and holding areas, such as
school and ferry areas. This action would include evaluating how to equip City trucks with auxiliary electrical systems for
illumination and warning signs
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3.1.c
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39
2010 CAP
Encourage a mix of land uses designed to increase accessibility to services, recreation, jobs, and housing
40
TR11
2010 CAP
TR 11: Support mixed -use development in neighborhood commercial centers to encourage close -to -home local shopping and
employment opportunities.
41
ITR12
2010 CAP
TR 12: Encourage transit -oriented development standards and projects in the City's activity centers (Highway 99 and downtown).
42
TR13
2010 CAP
TR 13: Review and update City land -use rules to encourage homebased business opportunities.
43
TR14
2010 CAP
TR 14: Encourage integration of sustainable techniques (such as lowimpact development (LID) or complete -streets standards)
into land -use and development codes.
44
2010 CAP
Lifestyles
45
2010 CAP
Reduce material consumption, waste generation, and resource depletion
46
LF1
2010 CAP
LF 1: Create a campaign to offer more publicly available recycling facilities in partnership with local businesses and inform
customers about using them, thus increasing the percentage of recycled goods at the community level.
47
LF2
2010 CAP
LF 2: Research a zero -waste goal and develop a zero -waste strategic plan for Edmonds.
48
LF3
2010 CAP
LF 3: Encourage and expand use of recycled products for Cityproduced printed materials.
49
LF4
2010 CAP
LF 4: Encourage programs to educate and assist homeowners in composting.
50
LF5
2010 CAP
LF 5: Research the creation of facilities to convert organic waste to energy
51
2010 CAP
Increase local food production
52
LF6
2010 CAP
LF 6: Encourage home and community gardens.
53
LF7
2010 CAP
LF 7: Involve community in identifying City parks and other property, both City -owned and private, as potential sites for
neighborhood public "P-Patches."
54
LF8
2010 CAP
LF 8: Encourage gardens on the verges of public spaces and streets where gardens will not impinge on pedestrian or cyclist safety
and right-of-way.
55
LF9
2010 CAP
LF 9: Continue to promote local farmers' markets and co-ops.
56
LF10
2010 CAP
LF 10: Support legislation to promote solar access to home and community food gardens.
57
LF11
2010 CAP
LF 11: Consider establishing a local carbon -offset program to purchase land for public community gardens and to defray the cost
58
LF12
2010 CAP
LF 12: Encourage harvesting of fruits and vegetables from private fruit trees and gardens for distribution to local food banks.
59
2010 CAP
Buildings
60
2010 CAP
Replace fossil fuels with renewable energy resources for energy that is supplied to buildings
61
BU1
2010 CAP
BU 1: Support efforts of Snohomish County PUD to increase the proportion of renewable power in the energy mix by promoting
buying green power.
62
JBIJ2
2010 CAP
BU 2: Promote the installation of renewable energy projects with the City via a) adopting appropriate zoning allowances; b)
encouraging and supporting state legislators to sponsor appropriate bills; and c) creating financial assistance programs.
63
2010 CAP
Improve energy efficiency of and within buildings
64
BU3
2010 CAP
BU 3: For the short term, the City will promote efficiency by a) managing the Energy Efficiency Conservation Block Grant; b)
encouraging residents and businesses to take advantage of the federal tax credit program for 2009 and 2010; c) promoting the
PUD's 10% Energy Challenge through 2011; and d) promoting other programs that address energy efficiency for buildings.
65
BU4
2010 CAP
BU 4: Promote a building retrofit program for improving energy efficiency to reach a long-term goal of 55% per capita reduction
in energy consumption by a) creating a financial -assistance program operated by the City alone or jointly with utilities and energy
companies to provide the incentive for overcoming upfront installation costs; b) developing a program for contractor
certification; and c) updating the permitting procedures and methodology to streamline the process.
66
BU5
2010 CAP
BU 5: Develop a program to achieve water conservation in existing buildings and landscaping, with a goal of reducing per capita
water use by 30% by the year 2020.
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3.1.c
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67
BU6
2010 CAP
BU 6: Encourage meeting Silver -level LEED standards or higher for all new residential and commercial buildings, including
landscaping, as well as any major commercial remodeling projects. Increase the LEED-level requirement as technology and
economy dictates.
68
BU7
2010 CAP
BU 7: Support energy audits at the time of commercial and residential sales.
69
2010 CAP
Environment
70
2010 CAP
Increase carbon sequestration
71
EN1
2010 CAP
EN 1: Maintain and, whenever possible, expand our urban forests.
72
EN2
2010 CAP
EN 2: Identify pockets of woodlands and marsh land that the City could purchase to add to our parks system.
73
EN3
2010 CAP
EN 3: Require shade trees, drought -resistant plants, and rain gardens in public and private commercial parking lots.
74
EN4
2010 CAP
EN 4: Encourage low -impact landscaping and gardening practices in multi -family and single-family residences.
75
EN5
2010 CAP
EN 5: Identify City parks where carbon sequestration could be increased.
76
EN6
2010 CAP
EN 6: Consider establishing a local carbon offset program to purchase woodlands and maintain our urban forests, wetlands, and
City parks.
77
2010 CAP
Adopt solar access and tree policies
78
EN7
2010 CAP
EN 7: Press state legislators to enact solar -access legislation, ultimately increasing the percentage of households with solar
79
EN8
2010 CAP
EN 8: Adopt the educational principle of "the right tree in the right place."
80
2010 CAP
Adopt solar access and tree policies
81
EN9
2010 CAP
EN 9: Consult with experts, such as the University of Washington Climate Impacts Group and the Puget Sound Regional Council,
82
EN10
2010 CAP
EN 10: Educate the public in the need for water conservation.
83
EN11
2010 CAP
EN 11: Provide emergency planning and the need for community preparedness to ensure food security and energy availability in
the event of power outages or disruption of transportation.
84
2010 CAP
Economy
85
2010 CAP
Support environmentally beneficial businesses and job creation
86
EC1
2010 CAP
EC 1: Continue to promote new green business development opportunities through support of green building certification and
tax incentives for businesses that show green leadership, proven effectiveness in reduction of GHG, creative environmentally
friendly product packaging, etc.
87
EC2
2010 CAP
EC 2: Support and encourage a local green business recognition program.
88
EC3
2010 CAP
EC 3: Encourage local purchasing of goods and services.
89
EC4
2010 CAP
EC 4: Encourage recycling programs in the workplace.
90
EC5
2010 CAP
EC 5: Encourage businesses of all sizes to promote sustainable operational practices.
91
2010 CAP
Community Outreach and Empowerment
92
2010 CAP
Increase community education and commitment toward sustainability efforts
93
C01
2010 CAP
CO 1: Increase City employees' awareness of climate -protection issues and develop internal committees, such as green
purchasing initiative or energy efficiency, to implement plans.
94
CO2
2010 CAP
CO 2: Use the City's website and City publications and work with community organizations to promote sustainability efforts to
both residents and businesses.
95
CO3
2010 CAP
CO 3: Continually and visually educate the residential and business community on the progress the City is making in order to set
a positive example for their efforts.
96
C04
2010 CAP
CO 4: Encourage community educational campaigns to turn off computers at night, turn off lights, and promote programmable
thermostats.
97
2010 CAP
Encourage other levels of government to work toward sustainability
98
C05
2010 CAP
CO 5: Advocate for state and federal legislation that advances GHG reductions and other sustainability efforts.
99
C06
2010 CAP
CO 6: Continue to provide a leadership role with other local governmental agencies to share best practices and successes.
100
2010 CAP
Implementation
101
2010 CAP
Monitor success in achieving plan objectives and update periodically
102
IM1
2010 CAP
IM 1: Evaluate and align future development applications and the City's Capital Improvement Program with the Climate Change
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3.1.c
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103
IM2
2010 CAP
IM 2: Prepare an annual report to the Planning Board and City Council assessing the implementation of this plan.
104
IM3
2010 CAP
IM 3: Hire an action plan coordinator to advance efforts and to provide accountability and coordination between community
105
IM4
2010 CAP
IM 4: Appoint an action plan commission to continue to advance efforts to be responsible for prioritizing efforts that impact the
106
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IM 5: Review and revise this plan as appropriate on an annual basis
107
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Comprehensive Transportation
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GOAL 1: PROVIDE A SAFE AND COMFORTABLE TRAVEL EXPERIENCE FOR ALL USERS
Policy 1.1 Design new streets and, when the opportunity arises, redesign streets to a standard that reduces lane width to
Comprehensive Transportation
accommodate vehicles that use the street most frequently; rather than large vehicles that may use the street only occasionally.
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Comprehensive Transportation
Policy 1.2 Relate required street widths to the function and operating standards for the street.
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Comprehensive Transportation
Policy 1.3 Design street improvements to enhance the safe and efficient movement of pedestrians and bicycle traffic.
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Incorporate traffic calming measures where appropriate.
Comprehensive Transportation
Policy 1.4 Design walking paths for use by people at all mobility levels. Improvements to walking paths and curb cuts should
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meet the requirements of the ADA.
Policy 1.5 Place highest priority on provision of lighting on walking paths, crosswalks and bicycle facilities that regularly carry non -
motorized traffic at night. Non -motorized traffic, characterized as any vehicle that does not require a license, includes motorized
Comprehensive Transportation
bicycles, scooters, and Segways, in addition to pedestrians and people riding bicycles.
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Comprehensive Transportation
Policy 1.6 Seek opportunities to improve safety for those who bicycle in the city.
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Policy 1.7 Coordinate planning, construction, and operation of transportation facilities and programs with the State, Counties,
Comprehensive Transportation
neighboring cities, Puget Sound Regional Council, Community Transit, Sound Transit, and other entities to ensure critical
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infrastructure is in place to respond to both natural and human -caused disasters.
Comprehensive Transportation
GOAL 2: BUILD A TRANSPORTATION SYSTEM THAT ENHANCES THE CITY'S LAND USE VISION
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Comprehensive Transportation
Policy 2.1 Locate and design transportation facilities to meet the demands of existing and projected land uses as provided for in
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the Comprehensive Plan.
Comprehensive Transportation
Policy 2.2 Work with transit agencies to ensure existing and planned transit creates connections to existing and future
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employment and activity centers.
Comprehensive Transportation
Policy 2.3 Locate and design transportation facility improvements to respect the community's residential character, natural
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Plan
features, and quality of life.
Comprehensive Transportation
Policy 2.4 Design local residential streets to prevent or discourage use as shortcuts for vehicle through -traffic. Coordinate local
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traffic control measures with the affected neighborhood.
Policy 2.5 Design street improvements to encourage downtown traffic circulation to flow in and around commercial blocks,
Comprehensive Transportation
promoting customer convenience and reducing congestion. Separate through -traffic from local traffic circulation to encourage
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and support customer access.
Comprehensive Transportation
Policy 2.6 Carefully review parking requirements for downtown development proposals both for autos and bikes to promote
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development while still ensuring adequate balance between parking supply and demand.
Comprehensive Transportation
Policy 2.7 Encourage underground parking as part of new development.
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Comprehensive Transportation
Policy 2.8 Provide a complete walking path network in commercial areas, especially downtown, as an element of public open
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space that supports pedestrian and commercial activity.
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Policy 2.9 Reassess the Transportation Improvement Program (TIP) annually to ensure that transportation facility needs,
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financing, and levels of service are consistent with the City's land use plan. The annual update should be coordinated with the
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Plan
annual budget process, and the annual amendment of the Comprehensive Plan.
Policy 2.10 Ensure city transportation facilities and services are provided concurrent with new development or redevelopment to
Comprehensive Transportation
mitigate impacts created from such development. Road improvements may be provided at the time of or within 6 years of
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Plan
development.
Comprehensive Transportation
Policy 2.11 Encourage neighborhoods to fund improvements that exceed City standards (e.g. for parking, median strips,
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Plan
landscaping, traffic calming, walking paths or other locallydetermined projects).
Policy 2.12 Guide the development of new streets and maintenance of existing streets to form a well-connected network that
provides for safe, direct, and convenient access to the existing roadway network for automobiles, bicycles, and pedestrians.
Comprehensive Transportation
Prioritize transportation investments that reinforce the City's vision of developing near transitoriented area
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Comprehensive Transportation
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GOAL 3: BE SUSTAINABLE- FINANCIALLY, ENVIRONMENTALLY, AND SOCIALLY
Comprehensive Transportation
Policy 3.1 Minimize the adverse impact of transportation facility improvements on the natural environment both in established
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neighborhoods and undeveloped areas.
Comprehensive Transportation
Policy 3.2 Design streets with the minimum pavement areas needed and utilized innovative and sustainable materials where
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feasible, to reduce impervious surfaces.
Comprehensive Transportation
Policy 3.3 Include analyses of geological, topographical, and hydrological conditions in street design.
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Policy 3.4 Encourage landscaping along residential streets to preserve existing trees and vegetation, increase open spaces, and
decrease impervious surfaces. Landscaping may be utilized to provide visual and physical barriers but should be carefully
Comprehensive Transportation
designed not to interfere with motorists' sight distance and traffic, pedestrian, bicycle, and wheel chair safety. Landscaping
improvements should take maintenance requirements into consideration.
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Comprehensive Transportation
Policy 3.5 Encourage underground placements of utilities when existing roadways are improved.
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Comprehensive Transportation
Policy 3.6 Encourage placement of underground conduit for future installation of fiber optic cable as roadways are built or
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Plan
improved.
Policy 3.7 Convert private streets to public streets only when: a. The City Council has determined that a public benefit would
result. b. The street has been improved to the appropriate City public street standard. c. The City Engineer has determined that
conversion will have minimal effect on the City's street maintenance budget. d. In the case that the conversion is initiated by the
Comprehensive Transportation
owner(s) of the road, that the owner(s) finance the survey and legal work required for the conversion.
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Plan
Comprehensive Transportation
Policy 3.8 Construct walking paths in an ecologically friendly manner, encouraging the use of pervious paving materials where
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feasible
Policy 3.9 Maximize efficiencies of existing transportation facilities through: • Transportation Demand Management. •
Comprehensive Transportation
Encouraging development to use existing facilities. • Technologies that improve the efficiency of travel, including signal
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improvements and changeable message signs.
Comprehensive Transportation
Policy 3.10 Base the financing plan for transportation facilities on estimates of local revenues and external revenues that are
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Plan
reasonably anticipated to be received by the City.
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Policy 3.11 Finance the six -year Transportation Improvement Program (TIP) within the City's financial capacity to achieve a
balance between available revenue and expenditures related to transportation facilities. If projected funding is inadequate to
finance needed transportation facilities, based on adopted LOS (Level of Service) standards and forecasted growth, the City
should explore one or more of the following options: • Lower the LOS standard • Change the Land Use Plan • Increase the
Comprehensive Transportation
amount of revenue from existing sources • Adopt new sources of revenue
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Plan
Comprehensive Transportation
Policy 3.12 Seek funding to complete multimodal solutions to transportation needs.
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Plan
Comprehensive Transportation
Policy 3.13 Ensure that ongoing operating and maintenance costs associated with a transportation facility are financially feasible
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Plan
prior to constructing the facility.
Policy 3.14 Ensure that future development pays a proportionate share of the cost to mitigate impacts associated with growth.
Comprehensive Transportation
Future development's payments may take the form of impact fees, SEPA mitigation payments, dedications of land, provision of
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Plan
transportation facilities, or special assessments.
Comprehensive Transportation
Policy 3.15 Strive to conform to the Federal and State Clean Air Acts by working to help implement PSRC's Vision 2040 and by
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Plan
following the requirements of Chapter 173-420 of the WAC.
Policy 3.16 Support transportation investments that advance alternatives to driving alone, as a measure to reduce greenhouse
Comprehensive Transportation
gas emissions and in turn reduce the effect of citywide transportation on global climate change.
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Plan
Policy 3.17 Keep roadways operating in safe condition by taking steps to secure roadway funding from a variety of sources to
maintain, rehabilitate, or replace roadways. Edmonds will work with its partners to understand street maintenance and
Comprehensive Transportation
rehabilitation needs. Prioritize roadway preservation projects and consider the long term maintenance costs of new capacity as
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MULTIPLE TRANS
Plan
part of the up -front cost of development.
Comprehensive Transportation
Policy 3.18 Where possible, encourage easements that provide pedestrian connections and protect the natural environment.
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Comprehensive Transportation
Policy 3.19 Support the transportation needs of traditionally underserved neighborhoods and vulnerable populations through
investment in equitable modes of transportation, in addition to potential catch-up investment for areas in need as necessary.
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Plan
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Comprehensive Transportation
GOAL 4: FOSTER AN ACTIVE AND HEALTHY COMMUNITY
Comprehensive Transportation
Policy 4.1 Encourage active transportation by providing safe facilities for bicycle and pedestrians.
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Policy 4.2 Leverage funding opportunities and the City's right of way to complete the arterial walking path system according to
the following priority list: • Arterial roadways without walking paths or shoulders on which transit service is provided; • Arterial
roadways without walking paths or shoulders on which transit service is not provided; • Arterial roadways with shoulders too
narrow or in or poor walking condition for pedestrians; • Arterial roadways with adequate shoulders for pedestrians but without
walking paths; and • The remainder of the arterial roadway system (e.g. roads with walking paths along one side, or roads with
Comprehensive Transportation
walking paths in disrepair).
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Comprehensive Transportation
Policy 4.3 As funding permits and right of way is available, complete a collector walking path system that connects to transit
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service and activities such as retail, schools, or parks.
Comprehensive Transportation
Policy 4.4 When appropriate, acquire easements and/or development rights in lieu of rights-ofway for installation of smaller
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facilities such as sidewalks, walking paths, and bikeways.
Comprehensive Transportation
Policy 4.5 Locate utilities and walking path amenities, including but not limited to poles, benches, planters, trashcans, bike racks,
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Plan
and awnings, so as to not obstruct nonmotorized traffic or transit access.
Comprehensive Transportation
Policy 4.6 Locate walking paths and bicycle facilities to facilitate community access to parks, schools, neighborhoods, shopping
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Plan
centers and transit facilities/stops.
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Policy 4.7 Place highest priority on pedestrian safety in areas frequented by children, such as near schools, parks, and
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playgrounds. Provide walking paths in these areas at every opportunity.
Comprehensive Transportation
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Policy 4.8 Maintain existing public walking paths.
Comprehensive Transportation
Policy 4.9 Periodically review and update walking path construction priorities in the Transportation Plan.
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Plan
Comprehensive Transportation
Policy 4.10 Encourage the use of innovative crosswalk treatments, such as pedestrian actuated flashing signals or pedestrian
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Plan
crossing flags.
Comprehensive Transportation
Policy 4.11 Encourage collaboration across departments to develop a network of walking paths throughout the city. This network
could include but not be limited to signed loop trails in neighborhoods, park -to -park walking paths, and theme -related walks.
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Comprehensive Transportation
Policy 4.12 Encourage separation of walking paths from bikeways, where feasible. Multi -use paths should also be encouraged in
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Plan
instances which separating walk and bike paths is unreasonable.
Comprehensive Transportation
Policy 4.13 Place highest priority for improvements to bicycle facilities and installation of bike racks and lockers near schools,
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Plan
commercial districts, multi -family residences, recreation areas, and transit facilities.
Comprehensive Transportation
Policy 4.14 Provide bicycle lanes where feasible, to encourage the use of bicycles for transportation and recreation purposes.
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Plan
Sharrows can be provided on lower volume roadways to create motorist awareness.
Comprehensive Transportation
Policy 4.15 Identify bicycle routes through signage.
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Plan
Comprehensive Transportation
Policy 4.16 Ensure that existing public bicycle facilities are maintained and upgraded when feasible.
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Plan
Comprehensive Transportation
Policy 4.17 Prioritize connectivity to transit nodes that provide important connections to regional destinations.
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Plan
Comprehensive Transportation
Policy 4.18 When bicycle improvements are being considered along a certain stretch, the addition of protected bike lanes will be
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considered as part of the evaluation.
Comprehensive Transportation
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GOAL 5: CREATE A COMPLETE AND CONNECTED SYSTEM THAT OFFERS EFFICIENT TRANSPORTATION OPTIONS
Comprehensive Transportation
Policy 5.1 Design all streets where feasible as complete streets that serve automobile, transit, pedestrian and bicycle travel
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according to City ordinance 3842.
Comprehensive Transportation
Policy 5.2 Periodically review functional classifications of city streets and adjust the classifications when appropriate.
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Plan
Policy 5.3 Provide on -street parking as a secondary street function only in specifically designated areas such as in the downtown
Comprehensive Transportation
business district and in residential areas where offstreet parking is limited. Streets should not be designed to provide on -street
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parking as a primary function, particularly in areas with frequent transit service.
Comprehensive Transportation
Policy 5.4 Encourage parking on one side rather than both sides of streets with narrow rights-ofway, with the exception of
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Plan
downtown.
Comprehensive Transportation
Policy 5.5 Encourage the efficient movement of people and goods through an effective and inter -connected transportation
network that includes: collector and arterial streets, trails, bike paths, public transit and other transportation facilities.
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Plan
Comprehensive Transportation
Policy 5.6 Design streets to accommodate emergency service vehicles. Improve emergency service access to the waterfront,
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especially to west side of train tracks when there is a train crossing.
Comprehensive Transportation
Policy 5.7 Coordinate traffic signals located within % mile of each other to decrease delay and improve operations.
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Comprehensive Transportation
Policy 5.8 Use public rights -of -way only for public purposes. The private use of a public right-ofway is prohibited unless expressly
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granted by the City.
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Comprehensive Transportation
Policy 5.9 Construct pedestrian facilities on all streets and highways, interconnecting with other modes of transportation.
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Comprehensive Transportation
Policy 5.10 Locate walking paths and additional street features such as benches and shelters along transit routes to provide easy
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Plan
access to transit stops.
Comprehensive Transportation
Policy 5.11 Explore future funding for a city -based circulator bus that provides local shuttle service between neighborhoods
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(Firdale Village, Perrinville, Five Corners, Westgate) and downtown.
Comprehensive Transportation
Policy 5.12 Place priority on coordinating bus routes and bus stop sites in City plans for street lighting improvements.
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Comprehensive Transportation
Policy 5.13 Consider transit stop sites in the design of roadways, walking path improvements and land use permit reviews.
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Policy 5.14 Design Arterial and Collector roadways to accommodate buses and other modes of public transportation including
Comprehensive Transportation
the use of high occupancy vehicle priority treatments, transit signal priority, queue bypass lanes, boarding pads and shelter pads,
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Plan
and transit -only lanes where appropriate.
Comprehensive Transportation
Policy 5.15 Implement multi -modal LOS standards that considers transit and non -motorized operations as well as automobile
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Plan
operations.
Comprehensive Transportation
Policy 5.16 Provide additional transportation facility capacity when existing facilities are used to their maximum level of
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Plan
efficiency consistent with adopted LOS standards.
Comprehensive Transportation
Policy 5.17 Encourage the provision of a bus rapid transit system or other high -capacity frequent transit service along SR 104.
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Plan
Comprehensive Transportation
GOAL 6: PARTNER WITH OTHER ENTITIES TO CREATE A LOGICAL SYSTEM THAT INTEGRATES WITHIN THE REGIONAL
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Plan
TRANSPORTATION NETWORK
Policy 6.1 Provide access between private property and the public street system that is safe and convenient, and incorporates
the following considerations: • Limit and provide access to the street network in a manner consistent with the function and
purpose of each roadway. Restrict number of driveways located along arterials. Coordinate with local businesses and property
owners to consolidate access points in commercial and residential areas. • Require new development to consolidate and
minimize access points along all state highways, principal arterials, and minor arterials. • Design the street system so that the
Comprehensive Transportation
majority of direct residential access is provided via local streets. • For access onto state highways, implement Chapter 468-52 of
the Washington Administrative Code (WAC), Highway Access Management -- Access Control Classification System and Standards.
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Plan
Comprehensive Transportation
Policy 6.2 Provide safe bicycle connections to existing bicycle facilities in adjacent jurisdictions.
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Policy 6.3 Work with transit providers to ensure that transit service within the city is: • Convenient and flexible to meet
Comprehensive Transportation
community and user needs; • Dependable, affordable, and maintains regular schedules; • Provides adequate service during
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Plan
evening hours, weekends, and holidays; and • Comfortable and safe for all users.
Comprehensive Transportation
Policy 6.4 Work with transit providers to ensure that public transit is accessible within a quarter (1/4) mile of any address in the
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Plan
city.
Policy 6.5 Work with transit providers to serve designated activity centers with appropriate levels of transit service. Transit stops
Comprehensive Transportation
should be properly located throughout the activity center, and designed to serve local commuting and activity patterns, and
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Plan
significant concentrations of employment.
Comprehensive Transportation
Policy 6.6 Design new development and redevelopment in activity centers to provide pedestrian access to transit.
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Plan
Comprehensive Transportation
Policy 6.7 Work with transit agencies to coordinate public transit with school district transportation systems to provide transit
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Plan
connections for school children.
Policy 6.8 Form a multimodal system that links ferry, rail, bus, auto, and non -motorized travel providing access to regional
Comprehensive Transportation
transportation systems while ensuring the quality, safety, and integrity of local commercial districts and residential
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Plan
neighborhoods.
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Policy 6.9 Locate and design a multi -modal transportation center and terminal to serve the city's needs with the following
elements: • A ferry terminal that meets the operational requirements to accommodate forecast ridership demand and that
provides proper separation of automobile, bicycle and walk-on passenger loading; • A train station that meets intercity
passenger service and commuter rail loading requirements, and provides the requisite amenities such as waiting areas, storage
and bicycle lockers; • A transit center with connections to major regional destinations; • A linkage between stations/terminals
that meets the operational and safety requirements of each mode, including a link between the multi -modal station terminal to
the business/commerce center in downtown Edmonds; • Safety features that include better separation between train traffic and
other modes of travel, particularly vehicle and passenger ferry traffic as well as the general public; and • Overall facility design
Comprehensive Transportation
that minimizes the impact to the natural environment, in particular the adjacent marshes.
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Comprehensive Transportation
Policy 6.10 Encourage joint public/private efforts to develop and implement transportation demand management and traffic
196
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Plan
reduction strategies.
Comprehensive Transportation
Policy 6.11 Work with both public and private entities to ensure the provision of adequate transportation facilities and services
197
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Plan
necessary to mitigate impacts to Edmonds' transportation system.
Comprehensive Transportation
Policy 6.12 Participate in local and regional forums to coordinate strategies and programs that further the goals of the
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Plan
Comprehensive Plan.
Comprehensive Transportation
Policy 6.13 Coordinate with neighboring jurisdictions and regional and state agencies to make transportation system
199
MULTIPLE TRANS
Plan
improvements and assure that funding requirements are met.
Comprehensive Transportation
Policy 6.14 Encourage public transportation providers within the city to coordinate services to ensure the most effective
200
TR1, TR6, TR7
Plan
transportation systems possible and provide comfortable stop amenities.
Comprehensive Transportation
Policy 6.15 Coordinate with neighboring jurisdictions and regional and state agencies to encourage their support of the City's
201
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Plan
policies and planning processes.
Comprehensive Transportation
Policy 6.16 Participate on the boards of Community Transit and other public transit providers, and regularly share citizen and
202
TR1, TR6, TR7
Plan
business comments regarding transit services to the appropriate provider.
Comprehensive Transportation
Policy 6.17 Work with Community Transit to provide additional passenger shelters and benches at bus stops sites within
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Plan
Edmonds.
Comprehensive Transportation
Policy 6.18 Coordinate with local public transit agencies and private transit providers regarding road closures or other events that
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Plan
may disrupt normal transit operations in order to minimize impacts to transit customers.
Comprehensive Transportation
Policy 6.19 Work with Community Transit and local employers to encourage ridesharing to employment centers and major
205
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activity centers.
Policy 6.20 Coordinate with non -City providers of transportation facilities and services on a joint program for maintaining
Comprehensive Transportation
adopted LOS standards, funding and construction of capital improvements. Work in partnership with non -City transportation
206
MULTIPLE TRANS
Plan
facility providers to prepare functional plans consistent with the City Comprehensive Plan.
Policy 6.21 Regularly coordinate with WSDOT, Washington State Ferries, Community Transit, King County Metro, Snohomish
Comprehensive Transportation
County, the Town of Woodway, and the Cities of Mountlake Terrace, Lynnwood, Shoreline, and Mukilteo, to ensure planning for
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TR1, TR6, TR7
Plan
transportation facilities is compatible.
Policy 6.22 Encourage and promote the use of electric vehicles as they are developed in all automobile, truck, and commercial
vehicle classes. Encourage the use of such vehicles in a way that conditions are safe and don't impede traffic flow. Provide for a
Comprehensive Transportation
broad range of electric charging opportunities at public and private parking venues throughout the city, including standards for
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new developments that provide parking facilities.
Policy 6.23 Position Edmonds to respond to technical innovations, such as electric vehicles, autonomous vehicles, and other
Comprehensive Transportation
personal mobility devices. Coordinate with regional and private entities to accommodate these modes of transportation that
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have the potential to provide increased mobility and environmental benefit
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Community Sustatinability
Element - Comprehensive
210
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Sustainability Goal A. Develop land use policies, programs, and regulations designed to support and promote sustainability.
Community Sustatinability
Encourage a mix and location of land uses designed to increase accessibility of Edmonds residents to services, recreation, jobs,
211
Element - Comprehensive Plan
and housing.
A.1 Adopt a system of codes, standards and incentives to promote development that achieves growth management goals
while maintaining Edmonds' community character and charm in a sustainable way. Holistic solutions should be developed that
employ such techniques as Low Impact Development (LID), transit -oriented development, "complete streets" that support
Community Sustatinability
multiple modes of travel, and other techniques to assure that future development and redevelopment enhances Edmonds'
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Element -Comprehensive Plan
character and charm for future generations to enjoy.
A.2 Include urban form and design as critical components of sustainable land use planning. New tools, such as form -based
zoning and context -sensitive design standards should be used to support a flexible land use system which seeks to provide
Community Sustatinability
accessible, compatible and synergistic land use patterns which encourage economic and social interaction while retaining privacy
213
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Element - Comprehensive Plan
and a unique community character.
Community Sustatinability
A.3 Integrate land use plans and implementation tools with transportation, housing, cultural and recreational, and economic
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Element - Comprehensive Plan
development planning so as to form a cohesive and mutually -supporting whole.
Community Sustatinability
A.4 Use both long-term and strategic planning tools to tie short term actions and land use decisions to long-term
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Element -Comprehensive Plan
sustainability goals. City land use policies and decision criteria should reflect and support sustainability goals and priorities.
Sustainability Goal B. Develop transportation policies, programs, and regulations designed to support and promote sustainability
and resiliency. Take actions to reduce the use of fuel and energy in transportation, and encourage various modes of
Community Sustatinability
transportation that reduce reliance on automobiles and are supported by transportation facilities and accessibility throughout
216
Element - Comprehensive Plan
the community.
Community Sustatinability
B.1 Undertake a multi -modal approach to transportation planning that promotes an integrated system of auto, transit,
217
MULTIPLE TRANS
Element - Comprehensive Plan
biking, walking and other forms of transportation designed to effectively support mobility and access.
Community Sustatinability
B.2 Actively work with transit providers to maximize and promote transit opportunities within the Edmonds community
218
TR1, TR6, TR7
Element -Comprehensive Plan
while providing links to other communities both within and outside the region.
Community Sustatinability
B.3 Explore and support the use of alternative fuels and transportation operations that reduce GHG emissions.
219
TR8
Element - Comprehensive Plan
Community Sustatinability
B.4 When undertaking transportation planning and service decisions, evaluate and encourage land use patterns and policies
220
TR11, TR12, TR13, TR14
Element -Comprehensive Plan
that support a sustainable transportation system.
Community Sustatinability
B.5 Strategically plan and budget for transportation priorities that balances ongoing facility and service needs with long-term
221
MULTIPLE TRANS
Element - Comprehensive Plan
improvements that support a sustainable, multi -modal transportation system.
Community Sustatinability
B.6 Strategically design transportation options — including bike routes, pedestrian trails and other non -motorized solutions —
222
TR4, TR5
Element - Comprehensive Plan
to support and anticipate land use and economic development priorities.
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Community Sustatinability
Sustainability Goal C. Promote seamless transportation linkages between the Edmonds community and the rest of the Puget
223
Element - Comprehensive Plan
Sound region.
Community Sustatinability
C.1 Take an active role in supporting and advocating regional solutions to transportation and land use challenges.
2241
MULTIPLE TRANS
Element - Comprehensive Plan
C.2 Local transportation options should be designed to be coordinated with and support inter -city and regional
Community Sustatinability
transportation programs and solutions.
225
TR1, TR6, TR7
Element - Comprehensive Plan
C.3 Advocate for local priorities and connections and the promotion of system -wide flexibility and ease of use in regional
Community Sustatinability
226
TR1, TR6, TR7
Element - Comprehensive Plan
transportation decisions.
Sustainability Goal D. Develop utility policies, programs, and maintenance measures designed to support and promote
Community Sustatinability
sustainability, resilience, and energy efficiency. Maintain existing utility systems while seeking to expand the use of alternative
227
Element - Comprehensive Plan
energy and sustainable maintenance and building practices in city facilities.
D.1 Balance and prioritize strategic and short-term priorities for maintenance and ongoing infrastructure needs with long-
Community Sustatinability
228
TR15
Element - Comprehensive Plan
term economic development and sustainability goals.
Community Sustatinability
D.2 Strategically program utility and infrastructure improvements to support and anticipate land use and economic
development priorities.
229
TR15
Element - Comprehensive Plan
D.3 Explore and employ alternative systems and techniques, such as life -cycle cost analysis, designed to maximize
Community Sustatinability
investments, minimize waste, and/or reduce ongoing maintenance and facilities costs.
230
TR14
Element -Comprehensive Plan
D.4 Include sustainability considerations, such as environmental impact, green infrastructure (emphasizing natural systems
Community Sustatinability
and processes), and GHG reduction in the design and maintenance of facilities and infrastructure.
231
ALL MEASURES
Element - Comprehensive Plan
Sustainability Goal E. Develop economic development policies and programs designed to support and promote Sustainability and
energy efficiency. Encourage the co -location of jobs with housing in the community, seeking to expand residents' ability to work
in close proximity to their homes. Encourage and support infrastructure initiatives and land use policies that encourage and
Community Sustatinability
232
Element -Comprehensive Plan
support home -based work and business activities that supplement traditional business and employment concentrations.
Community Sustatinability
E.1 Economic development should support and encourage the expansion of locally- based business and employment
233
TR2
Element - Comprehensive Plan
opportunities.
E.2 Land use policies and implementation tools should be designed to provide for mixed use development and local access
Community Sustatinability
234
TR11
Element - Comprehensive Plan
to jobs, housing, and services.
E.3 Regulatory and economic initiatives should emphasize flexibility and the ability to anticipate and meet evolving
Community Sustatinability
employment, technological, and economic patterns.
235
ALL MEASURES
Element - Comprehensive Plan
E.4 Land use and regulatory schemes should be designed to encourage and support the ability of local residents to work,
Community Sustatinability
236
TR11, TR12, TR13
Element -Comprehensive Plan
shop, and obtain services locally.
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Community Sustatinability
E.5 Land use and economic development programs should provide for appropriate scale and design integration of economic
activities with neighborhoods while promoting patterns that provide accessibility and efficient transportation options.
237
TR11, TR12, TR13
Element - Comprehensive Plan
Sustainability Goal F. Develop cultural and recreational programs designed to support and promote sustainability. Networks of
Community Sustatinability
parks, walkways, public art and cultural facilities and events should be woven into the community's fabric to encourage sense of
238
Element - Comprehensive Plan
place and the overall health and well being of the community.
F.1 Cultural and arts programs should be supported and nourished as an essential part of the City's social, economic, and
Community Sustatinability
health infrastructure.
239
GENERAL SUSTAINABILITY
Element - Comprehensive Plan
F.2 Recreational opportunities and programming should be integrated holistically into the City's infrastructure and planning
Community Sustatinability
240
GENERAL SUSTAINABILITY
Element - Comprehensive Plan
process.
Community Sustatinability
F.3 Cultural, arts, and recreational programming should be an integral part of City design and facilities standards, and should
be integrated into all planning, promotion, and economic development initiatives.
241
GENERAL SUSTAINABILITY
Element - Comprehensive Plan
Sustainability Goal G. Develop housing policies, programs, and regulations designed to support and promote sustainability.
Community Sustatinability
Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to
changes in life style. Seek to form public and private partnerships to retain and promote affordable housing options.
2421
Element -Comprehensive Plan
G.1 Land use and housing programs should be designed to provide for existing housing needs while providing flexibility to
Community Sustatinability
243
TR11, TR12, TR13
Element - Comprehensive Plan
adapt to evolving housing needs and choices.
Community Sustatinability
G.2 Housing should be viewed as a community resource, providing opportunities for residents to choose to stay in the
community as their needs and resources evolve and change over time.
244
TR11, TR12, TR13
Element - Comprehensive Plan
G.3 Support the development of housing tools, such as inclusionary zoning incentives and affordable housing programs, that
Community Sustatinability
245
TR11, TR12, TR13
Element - Comprehensive Plan
promote a variety of housing types and affordability levels into all developments.
246
New Cities Energy Action Plan
247
New Cities Energy Action Plan
Building Energy Efficiency
248
New Cities Energy Action Plan
Action 1—Municipal Retrofits
1A. Determine a municipal efficiency target that would lead to substantial energy savings and serve as a leadership step for the
249
BU8
New Cities Energy Action Plan
rest of the community.
250
BU8
New Cities Energy Action Plan
113. Work with Snohomish PUD to implement streetlight efficiency pilot project.
251
BU8
New Cities Energy Action Plan
1C. Identify energy efficiency opportunities with the Edmonds School District.
252
New Cities Energy Action Plan
Action 2—Single Family Retrofits
253
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
2A. In conjunction with Sustainable Works, conduct a review of the residential retrofit pilot.
254
BU3, BU4, BUS, BU7
New Cities Energy Action Plan
213. Engage SnoPUD and PSE to review utility incentive programs and operations.
255
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
2C. Leverage Snohomish County residential energy efficiency loan program.
256
New Cities Energy Action Plan
Action 3—Commercial Retrofits
257
BU3, BU4, BUS, BU7
New Cities Energy Action Plan
3A. Convene grocery store owners to define energy efficiency goals for sector.
258
BU3, BU4, BUS, BU7
New Cities Energy Action Plan
313. Engage Swedish Medical Center (Stevens) to define energy efficiency goals for the facility.
259
BU3, BU4, BUS, BU7
New Cities Energy Action Plan
3C. Secure engagement of other commercial building owners and operators.
260
New Cities Energy Action Plan
Action 4—Nonprofit Retrofits
4A. Convene community nonprofit leaders to define energy efficiency goals for the sector, including a variety of organizations
261
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
such as churches.
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3.1.c
A
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262
New Cities Energy Action Plan
Distributed Generation
263
New Cities Energy Action Plan
Action 1—Edmonds Community Solar Proiec
264
BU2
New Cities Energy Action Plan
1A. Complete community solar analysis to guide city decision -making
265
BU2
New Cities Energy Action Plan
1B. City of Edmonds partners with Solar Edmonds to complete community solar project
266
BU2
New Cities Energy Action Plan
Action 2—Waste Heat Recovery
267
New Cities Energy Action Plan
Main Street Project
268
New Cities Energy Action Plan
Action 1—Electric Vehicle Charging Station
269
TR8
New Cities Energy Action Plan
1A. Solicit a charging station from EcoTality and the EV Project for Main Street.
270
TR8
New Cities Energy Action Plan
1B. Consider the establishment of a Business Improvement District to cover the cost of charging.
271
TR8
New Cities Energy Action Plan
1C. Develop public engagement strategy around EVs in Edmonds.
272
New Cities Energy Action Plan
Action 2—Smart Grid Fiber
273
BU9
New Cities Energy Action Plan
2A. Work with SnoPUD's smart grid project to identify opportunities to install smart grid infrastructure in conjunction with Main
Street Project.
274
New Cities Energy Action Plan
Action 3—Energy Efficient Streetlights
275
BU8
New Cities Energy Action Plan
3A. Work with SnoPUD and (historic preservation group) to retrofit Main Street lamps with energy efficient bulbs.
276
New Cities Energy Action Plan
Financing
277
New Cities Energy Action Plan
Action 1—Building Energy Efficiency Tools
278
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1A. Utilize existing residential loan programs that are backed by a loan loss reserve
279
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1B. Develop a strategy to enhance current residential loan programs.
280
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1C. Work with SnoPUD and PSE to enhance current energy efficiency incentive programs.
281
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1D. Utilize Washington's Housing Finance Commission loan pool for non-profit organizations.
282
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1E. Explore the use of Qualified Energy Conservation Bonds for projects.
283
New Cities Energy Action Plan
Action 2—Distributed Generation
284
BU2
New Cities Energy Action Plan
2A. Facilitate financing options for development of community solar project.
285
New Cities Energy Action Plan
Action 3—Main Street Project
286
BU6, BU9
New Cities Energy Action Plan
3A. Smart Grid pilot funding
287
BU6
New Cities Energy Action Plan
3B. Local Improvement District
288
BU6
New Cities Energy Action Plan
3C. Business Improvement District
289
New Cities Energy Action Plan
Policy Initiatives
290
New Cities Energy Action Plan
Action 1—Building Energy Use
291
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1A. Commercial Building Energy Disclosure.
292
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1B. Commercial Building Energy Performance Requirement.
293
BU7
New Cities Energy Action Plan
1C. Home Energy Assessment Requirement at the Time of Sale.
294
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1D. Building Energy Assessment Requirement at the Time of Permit.
295
BU3, BU4, BU5, BU7
New Cities Energy Action Plan
1D. Building Energy Assessment Requirement at the Time of Permit.
296
New Cities Energy Action Plan
Action 2—Water Conservation
297
BUS
New Cities Energy Action Plan
2A. Utility Pricing.
298
New Cities Energy Action Plan
Action 3—Transportation Alternatives
299
TR11, TR12, TR13
New Cities Energy Action Plan
3A. Zoning.
300
TR15
New Cities Energy Action Plan
3B. Complete Streets.
301
TR8
New Cities Energy Action Plan
3C. Electrification of the Transportation System.
302
2012 Energy Plan
303
TR8
2012 Energy Plan
1. Invest in more efficient police fleet
304
2012 Energy Plan
• Install idling management devices in newer police fleet vehicles
305
2012 Energy Plan
• Pilot hybrid police vehicles
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306
2012 Energy Plan
• Introduce more advanced fleet management and tracking systems
307
2012 Energy Plan
• Pilot propane gas -powered vehicle conversion for a subset of Crown Victorias
308
2012 Energy Plan
2. Invest in key short-term facilities upgrades
309
BU8
2012 Energy Plan
• Add occupancy/vacancy sensors in City Hall and Public Safety building
310
BU8
2012 Energy Plan
• Investigate installation of fresh air ventilation to the server room to reduce the load on the mini -split system"
311
BU8
2012 Energy Plan
3. Work with PUD to improve streetlight efficiency
312
2012 Energy Plan
• Establish monitoring technologies to assess actual vs. billed streetlight energy use
313
2012 Energy Plan
• Push for additional pilot LED projects
314
2012 Energy Plan
• Work with PUD to negotiate lower rates for LED streetlights
315
BU8
2012 Energy Plan
4. Targeted solar & infrastructure lighting
316
2012 Energy Plan
• Continue choosing solar for new school zone signals
317
2012 Energy Plan
• De -lamp or change bulb type of exterior lighting in Public Safety building
318
2012 Energy Plan
• Reduce usage of outer five garage parking lights by 6 hrs/day at City Hall
319
2012 Energy Plan
S. Conduct engineering and economic analysis of higher capital cost options
320
WW1
2012 Energy Plan
• Recover energy from incinerated bio-solids
321
BU2
2012 Energy Plan
• Solar or geothermal water heating component when planning for Yost Pool boiler replacement
322
TR14
2012 Energy Plan
• Cooler temperature asphalt mixes
323
WW1
2012 Energy Plan
• Methane recovery from wastewater treatment plant
324
Zero Waste Study
325
LF1, LF2, LF3, LF4
Zero Waste Study
City Zero Waste Goal
326
LF1, LF2, LF3
Zero Waste Study
Goal 1: Reduce the amount of waste generated at Zero Waste public events.
327
LF1, LF2, LF3
Zero Waste Study
Goal 2: Increase the amount of waste recycled and composted at Zero Waste public events.
328
LF1, LF2, LF3, LF4
Zero Waste Study
Zero -Waste: Research an approach to increase diversion (from landfill) of recyclable construction and demolitions materials
generated by commercial development in the City. This should include an examination of resources and companies that are
doing this type of recycling and what is, or could be, available to the Edmonds commwrity. Are incentives or requirements the
way to go? How can we be assured that materials are actually being recycled?
329
Zero Waste Study
1) Creating a process for establishing baseline metrics for various waste streams produced by Edmonds, including landfill, organic
waste, recyclable materials, construction waste and other identified streams,
330
Zero Waste Study
2) Providing suggestions on how to assess progress toward zero waste goals, and if time allows
331
Zero Waste Study
3) Creating baseline data for these waste streams. Information will be derived from interviews with City of Edmonds staff and
research on best practices from other cities with advanced waste reduction processes.
332
LF2, LF4
Zero Waste Study
Food -Waste: The City is interested in introducing a food waste reduction program, focusing initially on public events that take
place at City facilities. We need a policy or ordinance with procedures that specifies the added collection of organic discards at
organized public events taking place on City property.
333
Zero Waste Study
1) Identifying sources of organic waste material
334
Zero Waste Study
2) Identifying barriers to proper organic waste disposal particular to Edmonds
335
Zero Waste Study
3) Providing solutions to these barriers derived from best practices at other cities with advanced waste reduction practices.
336
City Sustainability Website
337
BU3, BU4, BU5, BU7
Energy Meter Program
Energy Meter Program
338
Energy Meter Program
Through the Federal Energy Efficiency and Conservation Block Grant (EECBG) program, the City received funding to purchase 36
energy use meters. These meters have been made available to residents and small business owners to check-out for a free two
week period.
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The goal of this program is to provide local residents and small business owners with an opportunity to quantify the energy
consumption of various household or business appliances and to provide guidance on how to reduce energy consumption within
339
Energy Meter Program
their home or business.
340
TR8
Electric Vehicle Program
Electric Vehicle Program
Through the Federal Energy Efficiency and Conservation Block Grant (EECBG) program, the City received funding to upgrade
standard vehicle purchases to acquire hybrid and electric vehicles for its municipal fleet. Between 2010 and 2011, the City
341
TR8
Electric Vehicle Program
purchased four Toyota Prius hybrids and two Nissan Leaf electric vehicles.
In 2011, the City changed its operations management of fleet vehicles in order to increase the use of the new electric vehicles.
Staff has been committed to using the City's hybrid and electric vehicles whenever available for site visits and field work.
342
TR8
Electric Vehicle Program
Through a partnership with ChargePoint Northwest, six electric vehicle charging stations were installed in 2011 around the City
for public use. These stations are part of a nationwide system that allows users to view availability of charging stations within
343
TR8
Electric Vehicle Program
their network.
344
BU8
City Buildings Energy Improveme
City Buildings Energy Improvement Program
Edmonds City Hall, a 1979 facility, was awarded ENERGY STAR labels in 2011 and 2012 for the years 2010 and 2011 respectively,
acknowledging that it performs in the top 20 percent of similar structures across the United States. Find out more here.
345
City Buildings Energy Improveme
Energy usage at the City's Public Safety Complex (comprised of the Public Safety Building and Fire Station No. 17) has been
significantly reduced over recent years. This was accomplished by adding insulation, controls software and commissioning
measures as well as implementing preventative maintenance of HVAC equipment and adjusting heating and cooling times based
on when portions of the buildings are occupied. Due to these improvements, the total energy cost savings at the Public Safety
3461
City Buildings Energy Improveme
Complex in 2011 alone was $13,900.
Facilities maintenance staff utilizes "Portfolio Manager" to track the energy consumption of 16 City -owned buildings with a total
of 30 energy accounts. This has enabled the City to track a total of over $34,000 in energy savings in 2011 alone from energy
management and improvements made throughout the seven buildings that house major City operations.
347
City Buildings Energy Improveme
26 LED soffit lights with motion detector set -backs were installed at the Public Works yard to replace previously existing 100 to
400 W high intensity discharge lights for a total savings of 16,700 kWh per year. The city is expanding on this program by
including LED lighting in its future Public Works projects. For example, the Main Street Project, which is anticipated to be
completed by the end of 2012, includes new LED light poles along both sides of the street along one main downtown block.
348
City Buildings Energy Improveme
In 2010, the City replaced its aging computer servers with energy efficient models for a total savings of over 5,200 kWh per year.
349
City Buildings Energy Improveme
In 2010, the city purchased software for each city computer, resulting in an automatic system for conducting computer updates
and shutting down computers during nonbusiness hours for a total savings of over 225,000 kWh per year.
3501
City Buildings Energy Improveme
351
BU8
Wastewater Treatment Plant EnE
Wastewater Treatment Plant Energy Challenge
During 2010 and 2011, the City of Edmonds Wastewater Treatment Plant participated in an Energy Challenge with Snohomish
County PUD and Bonneville Power Administration. During the Energy Challenge, several energy saving projects were identified,
3521
Wastewater Treatment Plant Ene
evaluated and implemented.
Light fixtures at the City's wastewater treatment plant were retrofitted from standard lighting to high performance lamps and
ballasts, CFLs and occupancy sensors. This is estimated to save approximately 56,205 kWH per year, for an annual savings of
353
Wastewater Treatment Plant EnE
approximately $4,122.
The existing effluent pump outfall lines were modified with larger orifices, reducing the system backpressure and allowing more
gravity flow conditions, which reduced pump run times. This is estimated to save approximately 175,489 kWH per year, for an
354
Wastewater Treatment Plant Ene
annual savings of approximately $12,109.
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The existing blowers were replaced with turbo blowers and the dissolved oxygen control was upgraded. Additionally, diffusers
were installed in the bottom of the sludge tank to improve aeration. This is estimated to save approximately 451,883 kWH per
355
Wastewater Treatment Plant EnE
year, for an annual savings of approximately $26,589.
356
BU2
Edmonds Community Solar Proje
Edmonds Community Solar Project
Edmonds is a proud host to one of the first community solar installations in the Puget Sound region. The installation is located on
the Frances Anderson Center, which houses the Parks and Recreation Department and acts as a community hub. This location
provides wide spread community education about solar energy. The installation was developed by the Edmonds Community
Solar Cooperative, supported by Tangerine Power, in cooperation with Sustainable Edmonds, a local non-profit of citizens
357
Edmonds Community Solar Proje
dedicated to sustainability.
This project is a unique public/private partnership enabling Snohomish County PUD customers to participate in a collective solar
project that reduces the costs of access and ownership while reaping the benefits of generating clean, solar energy for the
community. Additionally, as part of the installation, the City receives a rebate from Snohomish County PUD on its energy use at
358
Edmonds Community Solar Projel
the Frances Anderson Center.
This project is the first community -owned solar cooperative in Western Washington and is also the first such project in the state
359
Edmonds Community Solar Projel
for a municipality that does not own its own electric utility.
360
Edmonds Community Solar Projel
The cooperative is planning a 30 kW expansion of the existing installation by the summer of 2012.
The Parks and Recreation Department is currently in the process of scheduling green initiatives education for residents, which is
co -sponsored by the Edmonds Community Solar Cooperative as part of the Community Solar Project.
3611
Edmonds Community Solar Proje
362
BU2
Solarize South County
Solarize South County
This was a time -limited initiative designed to help single-family homeowners and small businesses purchase solar panels via a
streamlined process and group discount. As part of the program, A&R Solar, a PUD-registered solar installer, was selected by a
volunteer committee through a competitive process. Participants in the initiative were not only eligible for a group discount, but
also for the PUD's Solar Express rebate of up to $2,500 for residential customers and up to $10,000 for small businesses, along
with federal and state incentives for solar energy. The program included several community workshops, which not only helped
get the word out about the program itself, but also provided education about the benefits of solar to individuals throughout the
363
Solarize South County
community.
364
Greening Parks
Greening Parks
The City of Edmonds is committed to reducing pesticide use in its parks and has achieved a 60% reduction since 2008 by using
Integrated Pest Management (IPM) approach to landcare. Using an IPM approach protects a systems' natural balance, and keeps
unnecessary chemicals out of the environment. This approach has enabled many areas within the Edmonds parks system to be
managed and maintained as pesticide free. Learn more about IPM in Edmonds Parks here.
365
GENERAL SUSTAINABILITY
Greening Parks
Parks crews have installed drip irrigation systems to replace overhead irrigation in the downtown planter beds and portions of
the Frances Anderson Center. This method of delivering water directly to vegetation has outstanding results and these plants and
flowers have flourished. There is also no wasted water running down the street, and it has reduced water consumption and costs
by 70 percent. Parks crew will continue to install drip irrigation systems throughout the City's park system.
366
BUS
Greening Parks
367
BU8
Administrative Initiatives
Administrative Initiatives
In 2011, city inspectors began using an iPad field module that provides mapping and immediate data entry. This saves paper and
368
Administrative Initiatives
time. The mapping component allows for easier and better route planning for inspections, thereby reducing resource demands.
369
Administrative Initiatives
Staff has set up a city-wide "Office Supply Exchange" to share used or surplus office supplies.
The Parks and Recreation Department has implemented online registration for all classes, eliminating the need to copy, fax, and
370
Administrative Initiatives
mail registration forms. Find out more here.
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Packet Pg. 211
3.1.c
A
B
C
Online permitting has been expanded, reducing the resources necessary, such as fuel, trips, and paper, to apply for and obtain
certain permits. Additionally, the City's internal permit review process has been digitized, reducing paper demands and
371
Administrative Initiatives
increasing efficiency of permit reviews. Find out more here.
There has been a shift over the past couple of years to providing the City Council as well as the City's other boards and
commissions with meeting packets electronically, dramatically reducing the number of photocopies necessary to provide
members with printed packets. For example, city elected officials and directors were issued iPads in 2011, which provides these
individuals with the opportunity to access paperless City Council packets, thus saving a significant amount of paper, energy, and
372
Administrative Initiatives
time. Access online meeting agendas and packets here.
373
Other Programs and Policies
374
EC1, EC2, EC3, EC4, EC5
EnviroStars Green Business Progr
EnviroStars Green Business Program
The City of Edmonds is proud to announce that it has joined several Washington cities, counties and utilities to launch a
revamped EnviroStars program, which brings together green business initiatives from around the region under one umbrella. The
new EnviroStars program includes acentral web portal that allows businesses to find referrals for local sustainability services and
incentives to start on a path to recognition. The program will also help small businesses connect with one another so they can
375
EnviroStars Green Business Progr
learn from and support their peers.
The supercharged EnviroStars program replaces the City's Green Business Pledge and provides a central hub for Washington
businesses to receive assistance and recognition for saving energy and water, reducing waste and pollution, choosing safer
376
EnviroStars Green Business Progr
products, and cutting greenhouse gas emissions.
Consumers will use the EnviroStars directory to find businesses who share their environmental values — from restaurants and
grocery stores, to hotels and auto body shops, and everything in between. They can also look for the EnviroStars mark on the
3771
EnviroStars Green Business Progr
storefronts of recognized businesses in their community.
Businesses that engage with EnviroStars will benefit by learning to operate more efficiently, strengthening their bottom line,
378
EnviroStars Green Business Progr
improving employee health, and gaining recognition for environmental leadership.
379
BUS
City Parks Irrigation Systems Plan
City Parks Irrigation Systems Plan
380
GENERAL SUSTAINABILITY
Sustainable Cities Partnership
Sustainable Cities Partnership
The Sustainable Cities Partnership (SCP) is a yearlong partnership between Western Washington University's Office of
Sustainability, the Association of Washington Cities (AWC), and one partner city chosen through a competitive application
process. 2016-2017 is the inaugural year of the Partnership, and the City of Edmonds was chosen as the first Washington city to
381
Sustainable Cities Partnership
participate in the program.
The partnership engages Western Washington University (WWU) students and faculty on sustainability and livability projects
chosen in collaboration with the partner city (Edmonds). The SCP faculty and students work through a variety of studio and
service learning courses, thus providing students with experience tackling the city's real -world projects. Many courses/projects
382
Sustainable Cities Partnership
will involve fieldwork, so the partner city will typically be within a two-hour drive of Western (Edmonds is within this distance).
Students bring energy, enthusiasm, and innovative approaches to difficult, persistent problems. SCP's primary value derives from
collaborations resulting in on -the -ground impact and forward movement for a community ready to transition to a more
sustainable and livable future. AWC will be an active partner in the launch of SCP, helping to solicit partner cities and to
communicate the value of this effort to other elected and appointed municipal officials throughout the state. AWC will also help
with the ongoing communication needs of the partner city and can help draw upon resources and skills of other entities in the
383
Sustainable Cities Partnership
region.
The projects being undertaken during the 2016-2017 WWU academic year are listed below (some last a quarter while others
384
Sustainable Cities Partnership
span the entire academic year).
385
TR4, TR5, TR11, TR12, TR13
Walkability Assessment
Walkability Assessment
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Walkability Assessment
Like many other cities, Edmonds' pedestrian infrastructure is lacking, outside the downtown core. The City is interested in
identifying gaps and obstacles in the pedestrian network that impede walkability. The study area lies just outside the downtown
core and contains important route between key destinations (two schools, a medical campus, parks, and three shopping nodes).
The goal of the project is to analyze the relationship between the perception of the urban street environment and how it affects
walking behavior.
387
Sustainable Buildings Policy
Sustainable Buildings Policy
3881
BU8
Sustainable Buildings Policy
It shall be the policy of the City of Edmonds to finance, plan, design, construct, manage, renovate, maintain, and decommission
its facilities and buildings to be sustainable. This applies to new construction and major remodels in which the total project
square footage meets the criteria given. The US Green Building Council's LEED (Leadership in Energy and Environmental Design)
rating system and accompanying Reference Guide shall be used as a design and measurement tool to determine what
constitutes sustainable building by national standards.
389
BU6
Sustainable Buildings Policy
New construction of all City -owned facilities and buildings greater than 5,000 square feet shall meet a minimum LEED Silver
rating.
390
BU8
Sustainable Buildings Policy
Renovations of existing buildings that exceed this 5,000 square foot threshold shall also meet a minimum LEED Silver standard
for all projects whose value is 50% or more of the assessed value of the structure
391
BU8
Sustainable Buildings Policy
Improvements to buildings that do not exceed these thresholds shall seek to improve the building's ability to meet LEED
standards to the extent warranted by the scope and funding available for the project without impairing the ability of the City to
maintain its buildings and facilities
3921
BU8
Sustainable Buildings Policy
In all cases, the City shall utilize budget planning and life cycle cost analysis in all of its building and facility decisions
393
Sustainable Buildings Policy
Design and project management teams are encouraged to meet higher LEED rating levels. A Mayor's Award for achieving a
higher rating will be awarded.
394
WW4
Comprehensive Water System PI
Comprehensive Water System Plan (2017)
395
Comprehensive Water System Pli
Water Main Improvements
396
Comprehensive Water System Pli
Primarily replacement of existing water mains due to their age, pipe material, and need to provide more fire flow.
397
Comprehensive Water System Pli
PRV Station and Pressure Relief Improvements
398
Comprehensive Water System Pli
Replacement of PRV Stations #13, #14, #15, #16 (CIP Nos. PRV 1 through PRV 4)
399
Comprehensive Water System Pli
Annual PRV Station Improvements Program (CIP No. PRV 5)
400
Comprehensive Water System Pli
Facility Improvements
401
Comprehensive Water System Pli
Five Corners Reservoir Improvements (CIP No. F1)
402
Comprehensive Water System Pli
Yost Reservoir Piping Maintenance and Replacement (CIP No. F2)
403
Comprehensive Water System Pli
Seaview Reservoir Piping Maintenance and Replacement (CIP No. F3)
404
Comprehensive Water System Pli
SPU Intertie & Emergency Intertie Improvements (CIP No. F4)
405
Comprehensive Water System Pli
Other Improvements
406
Comprehensive Water System Pli
Pressure Zone Conversion (325 to 486) (CIP No. M1)
407
Comprehensive Water System Pli
Comprehensive Water System Plan Update (CIP No. M2)
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Commercial + Industrial Other
Fuels, 2%
Waste Emissions, 2%
Commercial Services, 3% ')
Truck Freight, 4%
Commercial + Industrial Natural
Gas, 5%
4 16,252
Industrial Process and Product
Use Emissions, 5% Iffi� 18,586
Commercial + Industrial �` 31,134
Electricity, 9%
54,K
Residential Natural Gas, 15%
'assenger Travel, 34%
Residential Electricity, 18%
Edmonds 2050 Forecasted Emissions (MT CO2e)
Emsission sources ranked largest to smallest
■ Passenger Travel
■ Residential Electricity
Residential Natural Gas
■ Commercial + Industrial Electricity
Industrial Process and Product Use
Emissions
Commercial + Industrial Natural Gas
■ Truck Freight
■ Commercial Services
■ Waste Emissions
■ Commercial + Industrial Other Fuels
■ Residential Other Fuels
■ Port
Rail - Passenger & Freight
Transit
Off -road
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3.2
City Council Agenda Item
Meeting Date: 07/9/2019
Probation Officer Court Position
Staff Lead: Uneek Maylor
Department: Municipal Court
Preparer: Uneek Maylor
Background/History
Staff Recommendation
The court currently has a vacant Court Clerk (NE-7) position. Instead of filling that current position, we
are requesting to add an additional Probation Officer (NE-10) position. The cost of adding a second
probation officer would be $56,148.00 annually. However, the overall impact to the Court's budget
would be less than that because we will not be filling the current vacant clerk's position. The clerk's
position salary is $47,280.00 and annual benefits are already budgeted for this year. Thus, the overall
difference is $8,868.00.
Narrative
The court currently has a vacant Court Clerk (NE-7) position. Instead of filling that current position, we
are requesting to add an additional Probation Officer (NE-10) position. Our current stats from filings that
were presented in the State of the Court Report in the March 2019 presentation, indicated a 12%
increase in DUI filings. Our filings have increased with the one case type that utilizes pretrial monitoring
the most based on the required conditions of pretrial release for the state of Washington.
We have made the decision to add pretrial monitoring for several reasons. First, it complies with our
State Constitution requirement of presumption of release, while also setting monitoring conditions that
take into account community safety. Second, it allows defendants to be proactive and obtain their
substance -abuse assessments and begin treatment earlier. Third, it is cost efficient by reducing
unnecessary jail costs.
As previously discussed in the Court's State of the Court report, according to the Washington State
Auditors' report, if local authorities across the state released all 2,300 lower -risk defendants through
pretrial services, savings would total more than $6.1 million annually. If they also released the 2,400
higher -risk defendants through pretrial services, taxpayers would save an additional $6.4 million
annually.
Edmonds is the only city in the surrounding area that is currently providing pretrial services monitoring
by our probation officer on their caseload. Pretrial services may include regular office check -ins,
monitoring abstinence, service or treatment referrals, and court date reminders. Below is our
comparable cities' current caseload for probation officers.
Bothell - active probation cases 1173- 2 probation officers; ratio is 1 to 586.5
Issaquah - active probation cases 709 - 1 probation officer; ratio is 1 to 709
Olympia - active probation cases 1294 - 4 probation officers; ratio is 1 to 323.5
Edmonds - active probation cases 939 - 1 probation officer; ratio is 1 to 939
Packet Pg. 215
3.2
The cost of adding a second probation officer would be $56,148.00 annually. However, the overall
impact to the Court's budget would be less than that because we will not be filling the current vacant
clerk's position. The clerk's position salary is $47,280.00 and annual benefits are already budgeted for
this year. Thus, the overall difference is $8,868.00. However, it is important to remember that the
increase in pretrial services will result in a savings of jail costs. As noted in the Court's annual report,
pretrial services saved the City more than $20,832 in jail costs as it related to one defendant, who also
was able to get a substance abuse evaluation and begin treatment.
The Court is able to not fill the current clerk's position because we have gone live with phase one of our
paperless project. This has allowed more efficiency in enough tasks that we are able to absorb the clerk
duties among existing staff. However, in order to continue with our paperless project, we need to add a
probation officer so that we can manage our work load and still allow the staffing time necessary to
focus on transitioning the rest of the Court's processes to be paperless, which is currently on hold until
we are able to stabilize our staffing needs. Phase one only covered a small portion of the Court's work,
written hearings requests for infractions and jury management.
Attachments:
Court —Clerk
Probation Officer
Packet Pg. 216
3.2.a
City of
EDMONDS
Washington
COURT CLERK
Department:
Municipal Court
Pay Grade:
NE-7
Bargaining Unit:
SEIU
FLSA Status:
Non Exempt
Revised Date:
October 2012
Reports To:
Court Administrator
POSITION PURPOSE: Under general supervision, performs a wide variety of legal and clerical duties in support
of the Municipal Court; communicates information to the public regarding the judicial systems; processes and
documents court cases from date of filing to final disposition; assists the Judge during legal proceedings and
establishes positive working relationship with attorneys, law enforcements agencies and other government
entities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Prepares and processes all assigned court work in a timely manner ensuring accuracy and
completeness of information and attending to deadlines and/or specified timelines.
• Assigns cases to docket and enters the case data into case management system.
• Ensures court rules and procedures are followed as cases are processed and sets schedules,
arraignments, hearings and trials.
• Prepares and mails out documents such as notices and final orders.
• Tracks cases to ensure compliance with case type and sentencing requirements and follows through
with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions.
• Maintains warrant control, issues, recalls, processes, and purges warrants.
• Coordinates with law enforcement agencies regarding warrant status and the recovery of original
warrants in order to protect defendants within multiple jurisdictions against potential false arrest.
• Processes closing of cases when appropriate.
• Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files
receipt of fees into appropriate case file.
• Reviews various reports and issues failure to appear notices and other related notices.
• Refers recall cases to collections, writes off amounts past statute and waives balances for parking early
payments; processes letters to Judge regarding cases in collections and mails responses.
• Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington
(RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares
certified No -Contact Orders; ensures order is accurate and signed by defendant.
• Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters
order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential
hearings regarding the order.
• Provides general information and customer assistance at the counter or via telephone to attorneys, law
enforcement, other judicial agencies, reporters, defendants and the general public.
Court Clerk Packet Pg. 217
3.2.a
JOB DESCRIPTION
Court Clerk
• Addresses concerns and questions for all who come to the front counter and assists defendants in
navigating through the legal process.
• Reviews the defendant's case financial history for reconciliation to sentencing penalty.
• Maintains and files documents into case files; copies, faxes, date stamps and files documents.
• May prepare exhibits and hard copy case files.
• Processes and distributes mail.
• Files case documents in appropriate file destination and enters into case management system; provides
backup to other court personnel as needed or directed.
• Researches files for case status data and provides accurate information.
• Sets assigned calendars and ensures judicial calendars are maintained.
• Completes all phases of juror notification including: preparing, mailing and processing replies to juror
questionnaires.
• Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for
hearings including computer and recording equipment set-up and assembling calendars for all parties to
ensure files are available for the Judge.
• Researches and processes public records requests.
• Cross trains in other court services areas as assigned and may serve in other related capacities in
support of court services; coordinates and schedules meetings.
• Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish
County Jail, DUI victims' panel and other agencies.
• Performs general filing duties including criminal and infraction files and miscellaneous paperwork
developed during court proceedings.
• Reviews jail rosters and refer cases to the Judge for review and docket decision.
• Assists with other miscellaneous duties such as assisting with and executing passports.
• Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and
drafts explanatory documents for defendants.
Required Knowledge of:
• Operational characteristics, services, and activities of municipal court systems, including accounting
principles and practices related to work assigned.
• Mathematical knowledge sufficient to operate cash drawer and make calculations and process
transactions.
• Filing systems and coding methods including: alphabetical, numeric, indexing methods, etc.
• Principles and practices of court proceedings, judicial process and associated forms.
• Legal forms, documents and terminology including: court dockets, driving abstracts and defendant case
history.
• Principles and processes for providing customer services including needs assessment techniques,
quality service and customer satisfaction techniques.
• City policies and procedures, office organization, practices, correspondence and record keeping
systems.
• Effective communication principles and practices including oral and written communication as well as
public relations and customer service.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• Methods and techniques of proper phone etiquette.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Court Clerk
Packet Pg. 218
3.2.a
JOB DESCRIPTION
Court Clerk
Required Skill in:
• Reading and comprehending court legal mandates, codes, regulations, procedures and instructions.
• Performing data entry accurately and efficiently.
• Making decisions in accordance with precedents and regulations and to apply them to work situations.
• Recording court proceedings, setting a variety of hearing dates and performing other duties in the
courtroom.
• Preparing courtroom calendars and the equipment necessary to comply with court rules.
• Public relations and customer service and ability to work with difficult clients.
• Performing general office/clerical tasks.
• Interpreting and implementing rules, regulations, policies and procedures related to court proceedings
and judicial process.
• Comprehending legal terminology and court/judicial proceedings.
• Typing and entering data at a speed necessary for successful job performance.
• Compiling and preparing required reports.
• Communicating effectively verbally and in writing, including public relations and customer service.
• Establishing and maintaining effective working relationships with employees, other agencies, and the
public, including meeting and dealing tactfully with the public.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certification and three years of experience performing broad office clerical, data
processing, records maintenance, and/or customer service counter work that includes heavy customer service,
reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and
processing fees; preferably in a court or legal setting; OR an equivalent combination of education, training and
experience.
Required Licenses or Certifications:
Some positions may be required to possess or obtain a US Department of State Passport Certification within 3
months after hire.
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office and courtroom environment.
• Constant interruptions.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone
• Operating a computer keyboard or other office equipment.
• Reading and understanding a variety of materials.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Lifting/carrying or otherwise moving or transporting up to 101bs.
Hazards:
Court Clerk
Packet Pg. 219
3.2.a
JOB DESCRIPTION
Court Clerk
• Contact with dissatisfied or potentially abusive individuals.
• Possible exposure to communicable diseases and illness from defendants and others in the courtroom,
and court office.
Incumbent Signature:
Department Head:
Date:
Date:
Q
Court Clerk
Packet Pg. 220
3.2.b
City of
EDMONDS
Washington
PROBATION OFFICER
Department:
Municipal Court
Pay Grade:
NE-10
Bargaining Unit:
SEIU
FLSA Status:
Non Exempt
Revised Date:
October 2012
Reports To:
Court Administrator
POSITION PURPOSE: Under general direction, provides professional probation services for misdemeanant
offenders; performs case management duties; meets with probationers to discuss progress; provides
counseling; writes reports and correspondence; monitors pretrial release conditions, community service,
electronic home monitoring and jail; resolves conflicts; assures compliance with the order of the court; preserves
public safety; reduces recidivism; and serves as liaison between court and the probationer. Conducts pre -
sentence investigations, client evaluation, counseling and referrals, and coordinates and monitors client
community service, and treatment programs; supervise and evaluate the performance of assigned personnel.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• During the Court Administrator's absence, oversees office functions and verifies that tasks are achieved.
• Resolves technical issues with input from the judge; makes effective suggestions and
recommendations.
• Conducts pre/post sentence investigations with face to face interviews and extensive research that
includes but is not limited to: criminal history, contact with victims, personal history, social and economic
needs, community resource needs, counseling/treatment needs, work history, family and employer
support and complete written pre -post sentence reports which includes sentencing recommendations.
• Prepares defendant's non-compliance reports for upcoming court hearing making copies for Judge,
Prosecutor, and Defendant's Attorney.
• Files reports in criminal file for court hearing.
• Meets with defendants from court to discuss pretrial release or sentencing conditions.
• After court hearing meets with defendants to go over court paperwork and provides assistance in
completing court requirements.
• Sets up probation appointments; and meets with defendants to review defendant's progress/non
progress.
• Responds to phone calls from defendants on probation.
• Checks the jail list daily for defendants released from custody while monitoring defendant's daily
compliance thru probation appointments, treatment reports, ignition interlock reports and review of their
case history.
• Monitors all cases Judge sets on pretrial release conditions and reviews the conditions and completes
appropriate paperwork.
• Reviews all judgment and sentencing paperwork submitted to probation from the court clerk after the
hearing.
Probation Officer Packet Pg. 221
3.2.b
JOB DESCRIPTION
Probation Officer
• Reviews plea and sentence screen (PLS) to ensure conditions are set for tracking thru the use of the
case review screen (CRS) that orders reports and tracks probation conditions ordered by the court;
coordinates a review hearing for non-compliance conditions as needed.
• Receives and reviews daily assessments for compliance and updates PLS with level of treatment
required from assessment; coordinates review hearing for non-compliance with sentencing conditions
as needed.
• Orders case review reports on a monthly basis for various alcohol, drug, mental health and other
assessment and treatments and all other related assessment requirements for review of
compliance/non-compliance.
• Receives regular case review lists that verifies if defendants have new cites or cites that violate their
probation conditions; coordinates review hearings as needed; dockets on the case and prepares
probation violation report for the prosecutor, defense attorney and file copy.
• Tracks and monitors community service hours, electronic monitoring and jail and if violations have
occurred, writes up jail commitment and submits paperwork to the Judge.
• Reviews daily case review report for probation closures and processes closures if appropriate. Reviews
for non-compliance prior to closure date.
• Completes appropriate paperwork including deferred sentence and deferred prosecution dismissal
orders.
• Pulls criminal files, attaches orders and forwards files to the judge to review on probation conditions and
set a hearing date.
• Represents the probation office in the Misdemeanor Probation Association, serving on various task
forces and other committees as appropriate.
• Provides testimony in court as required.
• Maintains all applicable certification requirements and keeps current on changing codes and
probationary practices through continuing education (seminars, classes, meetings) and reading of
applicable journals.
• Prepares probation mailing including notice of case setting for non-compliance and letters to defendants
for their probation appointments. As needed, processes Interstate Compact for Adult Supervision
(ICAOS) ensuring compliance with rules and regulation for transferring defendants that fall under the
ICAOS; and fills out paperwork and submits to the Department of Corrections for the State of
Washington.
Required Knowledge of:
• Criminal justice system, courtroom policies, procedures and practices, legal forms, documents and
terminology.
• Procedures, structure and applicable local, state and federal laws, municipal codes, regulations and
ordinances.
• Legal, ethical, and professional rules of conduct.
• The court order process.
• Principles of human behavior.
• Principles and practices of case and records management.
• Basic principles of accounting and record keeping.
• Legal terminology and court processes and procedures.
• Community resources and services.
• Effective oral and written communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications such as
word processing, spreadsheets, and statistical databases.
Probation Officer
Packet Pg. 222
3.2.b
JOB DESCRIPTION
Probation Officer
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
Required Skill in:
• Personal interactions, counseling and interviewing.
• Interacting with people of different social, economic, and ethnic backgrounds and positively directing the
activities of clients.
• Communicating with clients, recognizing suspicious behavior patterns and mediating difficult situations.
• Utilizing positive reinforcement strategies to promote the intrinsic change in the probationer's behavior.
• Exhibiting good officer judgment, and applying pertinent statues and rules to written recommendations.
• Understanding the purposes and responsibilities of the court system.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in
compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Communicating effectively verbally and in writing, including public relations.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Criminal Justice, Behavioral or Social Sciences, Sociology, Psychology or related field and
two years of experience in the criminal justice, social work, or similar field that includes caseload management,
direct client services, and assessment and referral to rehabilitations/alternative sentencing programs.
Counseling skills necessary to evaluate and act on offender crisis, assess offender needs, motivate offenders,
and make recommendations to the court; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Misdemeanant Probation Certificate within six (6) months of employment as required by WAC 139-10-210
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office, and courtroom environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone
• Operate a computer keyboard or other office equipment.
• Read and understand a variety of materials
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Lifting/carrying or otherwise move or transport up to 101bs.
Probation Officer
Packet Pg. 223
3.2.b
JOB DESCRIPTION
Probation Officer
Hazards:
• Contact with dissatisfied, potentially abusive or mentally handicapped individuals
• Possible exposure to communicable diseases and illness from defendants and others in the courtroom,
and court office.
Incumbent Signature:
Department Head:
Date:
Date:
Probation Officer
Packet Pg. 224
3.3
City Council Agenda Item
Meeting Date: 07/9/2019
Amend Edmonds Community Development Code Chapter 20.70 Street Vacations
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Approval to hold a public hearing before City Council at a future date and subsequent to receiving a
recommendation from the Planning Board.
Narrative
Edmonds Community Development Code (ECDC) Chapter 20.70 Street Vacations establishes procedures
and criteria that the city uses to make decisions regarding vacations of streets, alleys, and public
easements. Amendments to the street vacation code are proposed to address the following:
Placement of street vacation code under Title 18 - Public Works Requirements
Reorganization and clarification of various code sections to make the process and requirements
more clear
Clarification that this code section applies to the vacation of streets, alleys, and public
easements relating to street, pedestrian or travel purposes
Requirement for an appraisal to be completed by a city selected appraiser, at the expense of the
applicant and only after a resolution of intent has been approved by the council.
Allowance for the conditions placed on the street vacation to be met within a timeframe set by
resolution or within 90-days as stated in the code.
Attachments:
2019-07-02 Chapter 20.70 ECDC-DRAFT - Clean
2019-07-02 Chapter 20.70 ECDC-DRAFT - Track Changes
Packet Pg. 225
3.3.a
Edmonds
Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
Chapter 18.55.
VACATIONS OF STREETS AND PUBLIC ACCESS EASEMENTS
Sections:
18.55.000
Purpose.
18.55.005
Definitions.
18.55.010
Applicability and effect.
18.55.015
Initiation of proceedings and application. 18.5 5.020
18.55.040
Limitations on vacations.
18.55.070
Date of public hearing.
18.55.080
Staff report preparation
18.55.090
Public notification — Contents and distribution.
18.55.100
Vacation file content and availability.
18.55.110
Public hearing procedures
18.55.030
City easement rights for public utilities and services.
18.55.XXX
Appraisals and appraisal fee.
18.55.140
Resolution of intent and final decision.
Criteria for vacation.
Page 115
18.55.000 Purpose.
This chapter establishes the procedures and criteria that the city will use to decide upon vacations of streets, alleys,
easements, or portions thereof. [Ord. 2933 § 1, 1993].
18.55.005 Definitions.
For the purposes of this chapter, the following terms shall be understood in accord with the definitions, below:
A. "applicant" shall refer to the petitioning owner(s) of property abutting upon the subject property.
B. "subject property" means the street, alley, easement, or portion thereof sought to be vacated.
C. "abutting" means having a lineal boundary in common with a portion of the boundary of the subject property. A
property that touches the subject property at a single point is not "abutting" under this definition.
D. "easement" means an easement for public right-of-way or similar easement for pedestrian and/or vehicular travel.
Publicly owned easements that serve underground or overhead utilities but serve no travel function do not fall within
the definition of "easement" for the purposes of this chapter.
E. "portion thereof' means a portion of any street, alley, or easement sought to be vacated.
F. "director" means the Public Works Director or their designee.
G. "necessary" or "necessity" means reasonable necessity in the foreseeable future. It does not mean absolute, or
indispensible, or immediate need.
H. "travel" means vehicular or pedestrian travel by the public.
18.55.010 Applicability and effect.
A. General. This chapter applies to each request for vacation of streets, alleys, easements, or portions thereof. This
chapter shall not apply to the release or termination of other types of public easements like utility easements. [Ord.
3910 § 2, 2013; Ord. 2933 § 1, 1993].Note: if the subject property is shown on the City's official street map
(Chapter 18.50 ECDC), an ordinance vacating the subject property shall be deemed to have amended the official
street map to remove the subject property (See Chapter 20.65 ECDC). The director shall be authorized to update the
official street map in accord with each approved street vacation. [Ord. 2933 § 1, 19931.
18.55.015 Initiation of proceedings and application
A. A vacation may be initiated by:
1. City council; or
2. Petition of the owners of two-thirds of property abutting the subject property.
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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B. Council resolution for vacation. The City Council may initiate, by resolution, vacation procedures. When a
vacation is initiated by resolution, staff shall prepare an application that conforms to D, below, except that
applications for such vacations shall be exempt from D. 1, D.3, and D. 4.
C. Petition for vacation brought by abutting property owners. The owners of an interest in any real estate abutting
upon any subject property, may petition the city council for vacation of the subject property. The petition must be
signed by the owners of two-thirds of the property abutting on the subject property. The two-thirds ownership shall
be calculated based on linear frontage abutting the subject property.
D. An application for a street vacation initiated by Petition shall contain the following items:
1. A valid vacation petition on forms provided by the engineering division. ; j
2. A legal description of the subject property. This legal description shall be prepared by a surveyor m
registered in the state of Washington;
3. A completed application and fee as established by resolution of the city council; Cn
4. A signed agreement to pay the cost of an appraisal as provided for in Section 18.55.XXX; ti
5. A site survey showing the subject property and all properties with subdivision, block, lots, and c
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specifying open and unopened rights -of -way for a radius of 400 feet from any boundary of the
subject property. The site survey must bto scale; a
6. ; Address labels for the owners of real property within 300 feet of the boundaries of the subject t
property. Addresses shall be obtained from the Snohomish County's real property tax records. The V
adjacent property owners list must be current to within six months of the date of initial application.
7. A copy of the Snohomish County assessor's map identifying the properties specified in subsection w
6 of this section;
8. Identification of which of the abutting property owners (or predecessors -in -interest) originally
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dedicated the subject property.; and E
9. Any additional information or material that the Public Works Director or their designee Q
determines is reasonably necessary for the city council to consider the requested vacation. [Ord. r_
2933 § 1, 19931. am
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18.55.020 Criteria for vacation.
The city council may vacate the public's real property rights in a subject property only if it finds that
the vacation and the conditions imposed pursuant to a resolution of intent to vacate collectively are in the public
interest. This decision is left to the legislative discretion of the city council. [Ord. 2933 § 1, 1993].
18.55.040 Limitations on vacations.
A. Areas that May Not Be Vacated. The city may not vacate any subject property that abuts any body of water
unless all elements of RCW 35.79.035 are satisfied.
B. Objection by Property Owner. The city shall not proceed with a city council initiated vacation if the owners of 50
percent or more of the lineal footage of property abutting the subject property file a written objection with the city
clerk prior to the time of the hearing. [Ord. 2933 § 1, 1993].
18.5518.5518.55.070 Date of public hearing.
Upon receiving a complete application for vacation, or upon passage of a resolution by the city council seeking
vacation, the city council shall by resolution fix a time when the city council will hold a public hearing on the
proposed vacation. The hearing will be not more than 60 days nor less than 20 days after the date of passage of the
resolution scheduling the public hearing. [Ord. 2933 § 1, 1993].
18.55.080 Staff report.
A. Contents. The Public Works Director or his/her designee shall consult with the City's planning manager on the
proposal and prepare a staff report containing the following information:
1. All pertinent application materials submitted by the applicant;
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 18.5518.55 VACATIONS OF STREETS AND
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2. All comments regarding the vacation received in the engineering division prior to distribution of the staff
report;
3. An analysis of the requested vacation in relation to the provisions of this chapter and the applicable
provisions of the comprehensive plan; and
4. A recommendation on the vacation.
B. Distribution. Prior to the hearing, the Public Works Director shall distribute the staff report to:
1. Each member of the city council; and
2. Each applicant (if applicable). [Ord. 2933 § 1, 1993].
18.55.090 Public notification — Contents and distribution.
A. Content. The city clerk shall prepare a public notice containing the following information:
1. A statement that a request to vacate the subject propertywill be considered by the city council;
2. A location description in non -legal language along with a vicinity map that identifies the subject property;
3. A statement of the time and place of the public hearing before the city council;
4. A statement that the vacation file is available for viewing at Edmonds City Hall;
5. A statement of the right of any person to submit written comments to the city council prior to or at the public
hearing and to appear before the city council at the hearing to give comments orally; and
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6. A description of any easement under consideration to be retained by the city. In the event an easement is m
desired, but was not included in the notice, the public hearing will be continued to allow time for notice of the V
easement to be provided. '
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B. Distribution. At least 20 calendar days before the public hearing the city clerk shall distribute the public notice as
follows:
1. A copy will be sent to the owner of each piece of property within 300 feet of any boundary of the subject
property;
2. A copy will be sent to the residents of properties abutting the subject property;
3. A copy will be published in the official newspaper of the city, except no vicinity map shall be required;
4. At least three copies will be posted in conspicuous public places in the city; and
5. At least one copy will be posted on the subject property to be vacated. [Ord. 3901 § 1, 2012; Ord. 2933 § 1,
1993].
18.55.100 Vacation file content and availability.
A. Content. The public works director shall compile a vacation file which contains all information pertinent to the
proposed vacation.
B. Availability. This file is a public record. It is available for inspection and copying in the engineering division
during regular business hours. [Ord. 2933 § 1, 1993].
18.55.110 Public hearing procedures.
A. Public Hearing. The city council shall hold a public hearing on each requested vacation. [Ord. 2933 § 1, 1993].
B. Continuation of public hearing. The city council may continue the hearing if, for any reason, it is unable to hear
all of the public comments on the proposed vacation, or if the city council determines that it needs more
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
information on the proposed vacation. If during the hearing, the city council announces the time and place to
continue the hearing on the vacation, no further notice of the hearing need be given. [Ord. 2933 § 1, 1993].
C. Presentation. At the outset of the hearing, the public works director or his/her designee shall make a brief
presentation of.
a. An analysis of the requested vacation in relation to the provision of this chapter and the applicable
provisions of the comprehensive plan; and
b. A recommendation on the requested vacation. [Ord. 2933 § 1, 1993]. N
D. Public Participation. Any interested person may participate in the public hearing in either or both of the r_
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following ways:
a. By submitting written comments to the city council by delivering the comments to the engineering U
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division prior to the hearing or by giving the comments directly to the city council at the hearing; and >
b. By appearing in person, or through a representative, at the hearing and making oral comments directly
to the city council. The city council may reasonably limit the extent of these oral comments to facilitate
the orderly and timely conduct of the hearing. U
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18.55.030 Right to reserve easements. a
In vacating any subject property, the city council may reserve for the city any easements or the right to exercise and t
grant any easements for the following purposes: U
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A. Construction, repair and maintenance of public utilities and services. [Ord. 3910 § 1, 2013; Ord. 2933 § 1, U
1993]. w
B. Pedestrian walkway or trail purposes; and/or
C. Construction, repair and maintenance of utilities by a third -party utility company, municipal corporation, or E
special purpose district that has a vested interest in the subject property. Q
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18.55.XXX Appraisals and appraisal fee
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A. Appraisal fee. If the City Council adopts a resolution of intent to vacate the subject property, the petitioner
shall deposit sufficient funds to cover the City's estimated cost of a full appraisal of the subject property. In the p
event that the City's actual appraisal cost is less than the amount deposited, the vacation compensation paid by the Q
petitioner to the City shall be reduced by the difference between the deposit and the actual cost, or, in the alternative, U
such difference shall be refunded. In the event that the City's actual appraisal cost is more than the amount w
deposited, the vacation compensation payable to the City by the petitioner shall be increased by the difference ti
between the deposit and the actual appraisal cost. N
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B. If the City Council adopts a resolution of intent to vacate the subject property, the director shall be n
authorized to obtain an appraisal of the fair market value of the subject property from a qualified appraiser, taking M
into account any reduction in fair market value associated with the conditions imposed in the resolution of intent, U
including but not limited to a condition requiring the dedication of an alternative right-of-way. c
C. After the appraisal has been completed, the director shall notify the petitioner of the amount of 0
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compensation required, adjusting for any difference between estimated and actual appraisal costs. The payment shall c
be delivered by the property owner(s) to the City's Finance and Administrative Services Director. N
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18.55.140 Resolution of Intent and Final decision. Q
A. General. Following the public hearing, the city council may, by motion approved by a majority of the entire
membership in a roll call vote to adopt a resolution of intent to vacate. If there are insufficient votes to adopt a
resolution of intent, the street vacation will be deemed denied.
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 18.5518.55 VACATIONS OF STREETS AND
PUBLIC ACCESS EASEMENTS
B. Resolution of intent to vacate. The city council may adopt a resolution of intent to vacate stating the city council
intends, by ordinance, to grant the vacation if the applicant meets specified conditions within 90 days, unless a
different time period is specified within the resolution. The city may require the following as conditions of the
resolution of intent to vacate:
1. Conditions. The city council may condition approval of a street vacation upon
satisfaction of any or all of the following related conditions:
ii. Reservation of an easement as outlined in section ECDC 18.55.030; and/or Acceptance
of a grant of substitute public right-of-way. >
iii. Convenants intended to protect critical areas or otherwise limit future development on m
the subject property. L
2. Monetary compensation. The city council shall condition approval of a street vacation Cn
upon satisfaction of the following monetary conditions: ti
i. Payment of appraisal fees as outlined in section ECDC XX.XX.XXX; and N
ii. Payment to the city, prior to the effective date of the ordinance, in an amount of up to
one-half the fair market value for the subject property unless the subject property was a
acquired at "public expense" or has been part of a dedicated public right-of-way for 25 t
years or more, in which case full fair market value shall be paid. V
3. Any challenge to one or more conditions imposed pursuant to a resolution of intent to p
vacate must be brought in Snohomish County Superior Court no later than 30 days V
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following the adoption of the resolution of intent. If such a challenge is successful, the
city council shall determine whether to amend the resolution of intent by adopting a
different set of conditions or to deny the street vacation in its entirety. Q
D. C. Final decision. If the abutting property owner(s) complies with conditions imposed in the resolution of
intent to vacate within the timeframe specified within the resolution, the city council shall adopt an ordinance
granting the vacation, provided that the city council shall not be required to adopt the vacation ordinance if it
finds, after reviewing the appraisal, that the monetary compensation to be paid to the city is not sufficient to V
compensate for the public's loss of the subject property. The effective date clause of the ordinance shall be
drafted to make the ordinance effective upon recording, and only if the ordinance contains proof of payment Q
received, with the City receipt number indicated on the ordinance. If the city council ultimately determines that
the amount of compensation is not adequate to complete the vacation, the City shall reimburse the applicants for V
the appraisal costs.Distribution. Within five working days of the city council decision, the public works director V
shall mail a copy of the notice of decision to the applicant and all persons who submit a written or oral w
testimony at the city council's hearing. [Ord. 3910 § 3, 2013; Ord. 2933 § 1, 1993; Ord. 2493, 1985]. o
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Edmonds
Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
Chapter 20.7018.55478. XX55
STREET- OF STREETS AND PUBLIC ACCESS EASEMENTS
Sections:
20.7018.55.000 Purpose.
18.55.005 Definitions.
20.7018.55.010 Applicability and effect.
20 7018.55.0-5015 Initiation of roceedin s and application.
�A 7018.55.020 Criteria for vacation.
20.70.030 City easement rights for- publie titilities and sen4ees.
20.7018.55.040 Limitations on vacations.
20.70XXX nyo -ais is and . sal r e
20.7018.55.060 Aj pheation r-equiF€ments.
20.7018.55.070
Date of Ppublic hearing--Dftte-fixi*g.
20.7018.55.080
Staff report preparation
20.7018.55.090
Public notification — Contents and distribution.
20.7018.55.100
Vacation file content and availability.
2l0.701 8.555.110
20.7019.55.120
procedures
Public hearing
D'ablieYlearing Continuation.
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hearing Presentatien by
.''0�.53.11-10-
18.55.030 City
-Publie planning ages
easement rights for public utilities and services.
18.55.XXX Appraisals
and appraisal fee.
29.7818.55.140
Resolution of intent and Ffinal decision.
Page 1/8
20.7018.55.000 Purpose.
This chapter establishes the procedures and criteria that the city will use to decide upon vacations of streets, alleys,
easements, or portions thereof . [Ord. 2933
1, 1993].
18.55.005 Definitions.
For the purposes of this chapter, the following terms shall be understood in accord with the definitions, below:
A. "applicant" shall refer to the petitioning owner(s) of property abutting upon the subject property.
B. "subject property" means the street, alley, easement, or portion thereof sought to be vacated.
C. "abutting" means having a lineal boundary in common with a portion of the boundary of the subject property. A
property that touches the subject property at a single point is not "abutting" under this definition.
D. "easement" means an easement for public right-of-way or similar easement for pedestrian and/or vehicular travel.
Publicly owned easements that serve underground or overhead utilities but serve no travel function do not fall within
the definition of "easement" for the purposes of this chapter.
E. "portion thereof' means a portion of any street, alley, or easement sought to be vacated.
F. "director" means the Public Works Director or their designee.
G. "necessary" or "necessity" means reasonable necessity in the foreseeable future. It does not mean absolute, or
indispensible, or immediate need.
H. "travel" means vehicular or pedestrian travel bhepublic.
20.7018.55.010 IApplicabilityUtil and effect.
A. General. This chapter applies to each request for vacation of streets, alleys, "easements, or portions
thereof ,.elati to stYee* pe,lest f E)r- t f ..,el pufnee . This chapter shall not apply to y eatienthe release or
termination of other types of public easements like utility easements. Ins used in this ehante,- the .e „h;e
means the st-Fee. alley or „hlie easement,or- e,. ions the -e f see A to be . ated. WheFe the a ff
.mot» ; used, ;f the eitv did not initiate the . e do 1;...,,P " shall ref ♦e the etitie.,i
MJ2l[LK3l[0rd. 3910 § 2,
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
2013; Ord. 2933 � 1, 1993j by eity ^ ^i' of by petition Note: if the street to be ^^+^asubject property is shown
on the Ci 's official street map (Chapter 19.8018.50 ECDC), the -an ordinance sl -^^+ v^�vacating the
subject property also ehangesshall be deemed to have amended the official street map to remove the vaeated
streetsjp ect property (See Chapter 20.65 ECDC). The director shall be authorized to update the official street map
in accord with each approved street vacation. [Ord. 2933 § 1, 1993].
312018.55JOR15 Initiation of proceedings and application.
A. A vacation maybe initiated bv:
1. A. —City council: or
2. Petition of the owners of two-thirds of property abutting the paqian of the
to be vaeated on in the ease efan easefnen4.ev,�:aers ef two thirds efnreBeft-,�tffiderbviffe
f the easement to be vaeatedsubject propeM.
B. Council resolution for vacation. The City Council may initiate, by resolution, vacation procedures. Tyr
When a vacation is initiated by resolution, staff shall
prepare an application that conforms to D, below, except that applications for such vacations shall be exempt from
D. 1, D.3, and D. 4.
C. Petition for vacation brought by abutting nronertv owners. The owners of an interest in anv real estate abuttin
upon any subject property, may petition
the city council for vacation of the subject property. The petition shallmust be signed by the owners of
meFe * two-thirds of the property abutting on the 5'•-� alleysubject property. The two-thirds ownership shall
be calculated Ebased on linear frontage abuttingthe property
easement (based en sauafe feetaee).
D. An application for a street vacation initiated b
Petition shall contain the followingit
1. A —.A valid vacation petition [M1- n forms provided by the
at' en ing i i i n_�
2. B—.A legal description of the subject
5. C. Fi ftee „ ^ v ^F ^ ^ site survey=n= showing the s' ^^' alleyFew,
be vasated-subject property and mall properties with subdivision, block, lots, and
specifying open and unopened rights -of -way for a radius of 400 feet from any boundary of the
street allev. easement. or art thereof to be vaeat^'subject property. The site surveys is
must beat-ato scaIQ7e " ',
6. E. Address labels obtained from the Snohomish Cetintv eemotrolleF's offiee eontainineAhe names
and addresses of the owners of all mooeFtv within 300 feet of anv botindar-v of the str-
easement. or nart thereof-- to be vaeatedmdiaeent Property Owners List-fefl-o��delines
established by the i jAddress labels for the owners of real property within 300
feet of the boundaries of the subject property. Addresses shall be obtained from the Snohomish
Coup . 's real property tax records. The adjacent property owners list must be current to within six
months of the date of initial applicationjU91
7. lA conv of the Snohomish Countv assessor's map identifying the nronerties specified in
subsection 61 of this section;
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
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8. Identification of which of the abuttine DroDerty owners (or Dredecessors-in-interest) oriainall
dedicated the subject property.; and
9-Any additional information or material that the Public Works Director or his4tortheir
a eedesienee determines is reasonablv necessary for the citv council to consider the
requested vacation. [Ord. 2933 § 1, 19931,
20.7018.55.020 Criteria for vacation.
The city council may vacate the public's real property rights in a
^dest fian ^r gave' pufnesessubject propeijyeasemen4 only if it rmds that[LK101
A—.Tthe vacation and the conditions imposed pursuant to a resolution of intent to vacate collectively mare in the
public interest. This decision is left to the legislative discretion of the city council.;;, a
No p pe ft. will be denied dire^. aecess as a „ct e f the . eats n. [Ord. 2933 § 1, 1993].
• . . . •
'�•:`� ���:. - yam..:MAJELAWAA
20.7018.55.040 Limitations on vacations.
A. Areas that May Not Be Vacated. The city may not vacate any sweet alley, pmq�easeffieflt ,.o'.,.:. t^ S�^^'
subject property that abuts any body of water unless all elements of
RCW 35.79.035 are eemplied with, and the vaea4ed afea will thereby beeeme available for- the eity or- other- publie
entity to aequir-eand to use f a „blie p ^satisfied.
B. Objection by Property Owner. The city shall not proceed with the -a city council initiated vacation if the owners of
50 percent pt181or more of the lineal footage of property abutting the street ^r alley^r part''ere^f ^r er'y ^^''��
blie easement ^ pai4 thereof to be ea4e subject property file a written objection ' with
the city clerk prior to the time of the hearing. [Ord. 2933 § 1, 1993].
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7918.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
establishinR fair- fn ,,•Lot . aWe of the stfeet all e „blie o nt .-el.,ti.. to stfeet edest.•ia er t.•ave
part thereof to be vacated, takine into aeeouiA any reduetion in fair mar-ket value associated with the rew-PA%tien-ef-
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"d. An appraisal is not P-eqttir-
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20.7018.55.070 Date of Ppublic hearing Date fixing. Q
Upon receiving a complete Subsequent to the , ampl etien of a application for vacation, or upon passage of a
resolution i�'�tiei+-by the city council seeking vacation, the city council shall by resolution fix a time when the city
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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council will hold a public hearing on the proposed vacation. The hearing will be not more than 60 days nor less than
20 days after the date of passage of the resolution scheduling the public hearing. [Ord. 2933 § 1, 1993].
20.7018.55.080 Staff report -preparation.
A. Contents. The Public Works Director or his/her designee shall consult with the CitY's planning
manager I[Hs24lon the proposal and prepare a staff report containing the following information:
1. All pertinent application materials submitted by the applicant;
2. All comments regarding the vacation received in the planning- en in g division prior to distribution of the
staff report;
3. An analysis of the requested vacation in relation to the provisions of this chapter and the applicable
provisions of the comprehensive plan; and
4. A recommendation on the vacation.
B. Distribution. Prior to the hearing, the planning �anagefPublic Works Director �[LK251I[itMlshall distribute this -the
staff report to:
1. Each member of the city council; and
2. Each applicant (if applicable). [Ord. 2933 § 1, 1993].
18.55.090 Public notification — Contents and distribution.
A. Content. The city clerk shall prepare a public notice containing the following information:
1. A statement that a request to vacate the subject property'•-^+, alley, e ����', ^r ��� 'hefeef will be M
considered by the city council;
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2. A locational description in nonlegal language along with a vicinity map that identifies the street, alle , L
easeme^t, or art thee-e^fsubject propertH
3. A statement of the time and place of the public hearing before the city council;
4. A statement that the of the avai abil t of4he vacation file is available for viewing at Edmonds City Hall;
5. A statement of the right of any person to submit written comments to the city council prior to or at the public
hearing and to appear before the city council at the hearing to give comments orally; and
6. A description of any easement under consideration to be retained by the city. In the event an easement is
desired, but was not included in the notice, the public hearing will be continued to allow time for notice of the
easement to be provided.
B. Distribution. At least 20 calendar days before the public hearing the cj clerk shall distribute
the public notice as follows:
1. A copy will be sent to the owner of each piece of property within 300 feet of any boundary of the street
alley, easement, or- paft thereof to be subject property;
2. A copy will be sent to eael-the residents living immediately .,djaeent toof properties abutting the st feet, alley,
subject property;
3. A copy will be published in the official newspaper of the city, except no vicinity map shall be required;
4. At least three copies will be posted in conspicuous public places in the city; and
5. At least three one copyies will be posted on the subject property_s*r^^*, alley,easement, ^r raFt thereof to be
vacated. [Ord. 3901 § 1, 2012; Ord. 2933 § 1, 1993].
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
20.7018.55.100 Vacation file content and availability.
A. Content. The public wWorks dDirector I[MJ271I[LK281shall compile a vacation file which
contains all information pertinent to the proposed vacation.
B. Availability. This file is a public record. It is available for inspection and copying in the engineering}
division during regular business hours. [Ord. 2933 § 1, 1993].
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20.7018.55.110 Public hearing procedures--Req*ir-ed.
A. Public Hearing. The city council shall hold a public hearing on each requested vacation. [Ord. 2933 § 1, 1993].
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B. Continuation of public hearing. The city council may continue the hearing if for an reason it is unable to hear
all of the public comments on the proposed vacation, or if the city council determines that it needs more
information on the ro osed vacation. If during the hearing, the city council announces the time and place ef-the
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nex-tto continue the hearing on the vacation, no further notice of the hearing need be given. [Ord. 2933 § 1,
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C. Presentation. At the outset of the hearing,the public works director or his/her designee shall
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make a brief presentation of
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a. An analysis of the requested vacation in relation to the provision of this chapter and the applicable
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provisions of the comprehensive plan, and
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b. A recommendation on the requested vacation. [Ord. 2933 § 1, 19931.
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D. Public Participation. Any interested person may participate in the public hearing in either or both of the
following wad
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a. By submitting written comments to the city council either -by delivering the comments to the
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engineering division prior to the hearing or by giving the comments directly to the city council at the
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hearing: and
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b. By appearing in person, or through a representative, at the hearing and making oral comments directly
to the city council. The city council may feaseffaWereasonably -limit the extent of these oral
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comments to facilitate the orderly and timely conduct of the hearing.
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20.7048.55.120 Publie hearing Continuation.
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the eemprehensive plan; and
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B A 0 o nd tion on the v estedl e tiea [Ofd7 2933 § 1, 199 M
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18.55.030 lZi2ht to reserve easemen4it291. N
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In vacating any subject property, the city council may reserve for the city any easements or the right to exercise and c
_rag nt any easements for the followings purposes: 9
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A. Construction, repair and maintenance of public utilities and services. [Ord. 3910 § 1, 2013, Ord. 2933 § 1, N
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B. (Pedestrian walkway or trail purposes[LK301I[it311: and/or
C. Construction, repair and maintenance of utilities by a third -pa • utili • company, municipal corporation, or
special purpose district that has a vested interest in the subject prope!:!�[it321.
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18.55.XXX �Appraisals[iM331 and appraisal fee
The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
A. Appraisal fee. If the City Council adopts a resolution of intent to vacate the subject property, the petitioner
shall deposit sufficient funds to cover the City's estimated cost of a full appraisal of the subject property. In the
event that the City's actual appraisal cost is less than the amount deposited, the vacation compensation paid by the
petitioner to the City shall be reduced by the difference between the deposit and the actual cost, or, in the alternative,
such difference shall be refunded. In the event that the City's actual appraisal cost is more than the amount
deposited, the vacation compensation payable to the City bythe petitioner shall be increased by the difference
between the deposit and the actual appraisal cost.
B. If the City Council adopts a resolution of intent to vacate the subject property, the director shall be
authorized to obtain an appraisal of the fair market value of the subject property from a qualified appraiser, taking_
into account any reduction in fair market value associated with the conditions imposed in the resolution of intent,
including but not limited to a condition requiring the dedication of an alternative right-of-way.
C. After the appraisal has been completed, the director shall noti , the petitioner of the amount of
compensation required, adjustingfor or any difference between estimated and actual appraisal costs. The payment shall
be delivered by the property owner(s) to the City's Finance and Administrative Services Director.
�"L&55.140UtNl Resolution of Intent and Final decision.
A. Generally. Following the public hearing, the city council shAmay, by motion approved by a majority of the
entire membership in a roll call vote to either
3-Aadopt a resolution of intent to vacate][HS371 If there are insufficient votes to adopt a resolution of intent, the
street vacation will be deemed denied.
B. Resolution of intent to vacate. The city council may adopt a resolution of intent to vacate -stating th64-the city
council willintends, by ordinance, to grant the vacation if the applicant
street of alley, or pin4 thereof so , meets specifiede conditions within 90 days, unless ^tea
different time period is specified within the resolution. The city may require the following as conditions of the
resolution of intent to vacate:
1. �asem Conditions. The city council may condition approval of a street vacation upon
satisfaction of any or all of the followingeasement-related conditions:
^Reservation of an easement as outlined in section ECDC 24.7818.55.030;
and/or
ii. Acceptance of a grant of substitute public right-of-way �yhieh has Val
at least ^ ^i to the „bie t p 914. [1t381.
iii. Convenants intended to protect critical areas or otherwise limit future development on
the subject property.
2. i-Monetary compensation. The city council shall condition approval of a street vacation
upon satisfaction of the following monetary conditions:
i. Payment of appraisal fees as outlined in section ECDC XX.XX.XXX; and
ii. Payme It_-te4ie-paid-to the city,�rior to the final IK3Eqetftfective date of the
ordinance, in in thean amount of up to one-half the fair market value for the subject
roe --eeI, alley Hart ♦heree f to be ease l unless the subject property was
acquired at "public expense;" or has been part of a dedicated public right-of-way for 25
years or more, in which case then -full apprise fair market value shall be paid.
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
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Chapter 20.7018.5518.55 ST�L�VACATIONS OF
STREETS AND PUBLIC ACCESS EASEMENTS
Page 8/8
3. Any challenge to one or more conditions imposed pursuant to a resolution of intent to
vacate must be brought in Snohomish County Superior Court no later than 30 days
following the adoption of the resolution of intent. If such a challenge is successful, the
city council shall determine whether to amend the resolution of intent by adopting a
different set of conditions or to deny the street vacation in its entirety.
C. Final decision. If the abutting property owner(s) complies with conditions imposed in the resolution of intent to
vacate within the timeframe specified within the resolutio& s, the city council shall adopt an ordinance
granting the vacation, provided that the city council shall not be required to adopt the vacation ordinance if it finds,
theFee ft at would be vaeaWsubject property. The effective date clause of the ordinance shall be drafted to make
the ordinance effective upon recording, and only if the ordinance contains proof of payment received, with the City
receipt number indicated on the ordinance. If the city council ultimately determines that the amount of compensation
is not adequate to complete the vacation, the City shall reimburse the applicants for the appraisal costs.
DC—. Distribution. Within five working days of the city council decision, the public works director
manager -shall mail a copy of the notice of decision to the applicant and all persons who submit a written or oral
testimony at the city council's hearing. [Ord. 3910 § 3, 2013; Ord. 2933 § 1, 1993; Ord. 2493, 1985].
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The Edmonds City Code and Community Development Code are current through Ordinance 4146, passed March 19, 2019.
Packet Pg. 238