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2020-02-11 City Council - Full Agenda-25441 3 o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 FEBRUARY 11, 2020, 7:00 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS; PUBLIC COMMENT IS NOT TAKEN AT COMMITTEE MEETINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER) 1. Authorization to Advertise Call to Artists (10 min) 2. Presentation of a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Project (10 min) 3. Presentation of a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Project (10 min) 4. Level 3 Communications LLC Franchise Ordinance (10 min) FINANCE COMMITTEE (JURY MEETING ROOM) 1. Finance Committee Orientation (30 min) 2. Preliminary December 2019 Quarterly Financial Report (10 min) 3. 2020 Carryforward Budget Amendment Ordinance (30 min) PLANNING, PUBLIC SAFETY, AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM) 1. Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events (10 min) 2. Edmonds School District Security Camera Inter -Local Agreement (10 min) 3. Field Arborist Job Description (5 min) 4. Discussion Executive Assistant to Council Contract (10 min) Edmonds City Council Agenda February 11, 2020 Page 1 1.1 City Council Agenda Item Meeting Date: 02/11/2020 Authorization to Advertise Call to Artists Staff Lead: Frances Chapin Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History In 1975 the City of Edmonds established a one percent for art allocation on municipal construction projects to provide funding for expanding public experience through visual art (Ord 1802). The Edmonds Arts Commission (EAC) is responsible for overseeing the process of acquiring commissioned artwork subject to the final approval of City Council. Over the past 45 years the EAC has established and maintains a collection of over 55 permanently installed outdoor artworks, and curates a collection of over 100 artworks indoors. The last significant outdoor public art piece, "Drawn to the Water - Connected by Community' by CJ Rench, was installed as part of the Five Corners Roundabout project in 2014. The call -to -artists was approved by City Council on March 19, 2013. The Edmonds Arts Commission has now identified two significant opportunities to further expand the public art collection. Staff Recommendation Authorize staff to advertise Call to Artists for 1. Civic Park (RFQ) and 2. Edmonds Library Project (RFP) by moving attached proposals to the Consent Agenda. Narrative The City of Edmonds Arts Commission (EAC) has developed two Calls to Artists (attached) for upcoming public art projects. In the defined public art process (Ord 1802; 2667; 2786) (outline attached) the City Council approves Calls to Artists before they are advertised. The EAC works with staff to develop the Call to Artists. The attached Calls were reviewed at the January 6, 2020 EAC meeting and approved to forward to City Council at the February 3, 2020 meeting. The two projects are 1) Civic Park, and 2) the Edmonds Library Project. For each of these projects a Selection Panel (usually 5 - 7 members) will be established that includes one representative from City Council, representatives from the Arts Commission, and representatives from each site, as well as other members of the community. The final recommended design for each project will be presented for approval at City Council with a public hearing. Packet Pg. 2 1.1 The goal of the Civic Park public art project is to create a welcoming feature at the primary entry point to the park off of 6th Avenue. Several potential sites were identified by the design team for the park. Some of these may be sites for future art elements in the park, but two sites for a major artwork that will be developed in conjunction with the park development were selected by EAC for the initial project. As an undeveloped site, the EAC recommends an integrated design process as the best option. This process allows the selected artist to work with the design consultants, contractors, and community and create an artwork which integrates well with the overall park design. Up to five artists will be selected for interviews at a public meeting and one will be recommended. The selected artist works with the design team and community to develop a proposal presented at a public meeting. The budget is $90,000 for the artwork with an additional $2,500 budgeted for reimbursable travel expenses for finalists traveling from over 50 miles. The total is $92,500. The goal of the Edmonds Library Project is to create a welcoming artwork installation in the front of the Library, an area that is being re -landscaped after the unused book drop is removed. A site -specific proposal process will be used since the site already exists, has fixed conditions and there is adequate time for proposal development by finalists. Up to three artists will be selected to develop proposals. The proposals will be presented in a public meeting and one proposal will be recommended for the final project. The budget is $110,000 for the artwork with an additional $1,100 design fee to each of the three artists developing site -specific proposals and $2,000 budgeted for reimbursable travel expenses for finalists traveling from over 50 miles. The total is $115,300. $140,000 is budgeted for 2020 in the 117-200 (Municipal Arts Acquisition Fund, 1% for Art). The percent for art revenue for Civic Park is approximately $60,000. This fund includes private donations of $35,000 pledged for the Library Project. $30,000 is budgeted for 2020 in the 117-100 (Municipal Arts Fund, General). As recommended by the EAC, the remaining $37,800 will be drawn from the fund balance in 117-100 in 2021. The projects are expected to be completed in 2021 thus the remaining funds will be allocated as part of the 2021 budget process. Attachments: public art procedure chart and summary CC Public Art selection process CC Civic Park_CalICC-4 RFP Library 202OCC-4 Packet Pg. 3 �16f' Dff]ff]J ]Jf]Jh1h 11 PfJ 1 EAC & designated City staff define site, budget, timeline & design process (Integrated or Site -Specific) IV r�fiJ� J EAC recommends to Council the Call to Artists PfJ�'�-_� Council approves Call to Artists EAC posts Call to Artists and Jr]j7jJ7jJr] establishes Selection Panel r�fJ1 1 Selection Panel reviews artist applications Panel chooses up to S finalists Panel recommends up to 3 artist finalists to EAC Panel interviews finalists at a public meeting Selected artists create proposals Panel recommends one Proposals presented artist to the EAC; at a public meeting EAC recommends artist E to City Council Panel recommends one proposal to EAC; Artist develops proposal EAC recommends proposal with design team to City Council and community input Panel reviews proposal at a Design proposal presented public meeting to City Council at a Public . Hearing for approval. Panel recommends proposed design to EAC Indicates advertised opportunity for public EAC recommends final input design to City Council for approval at a Public Hearing PROJECT DEFINITION —PROCESS OPTIONS The Edmonds Arts Commission defines the site, budget, timeline, and design process. Integrated Design Process (e.g. Civic) • Best option when there is a high expectation that the artist work closely with staff, design consultants and community. • Best option when time and resources are limited: selected artist begins work immediately with the team and community and money otherwise spent on competitive proposals can be invested in the commissioned artwork. • Best option when the project has a high level of technical and/or design complexity. • Best option when selected artist has the opportunity to influence overall design direction. Site -specific Competitive Proposal Process (e.g. Library) • Good option when the site already exists and the finalists can respond to fixed conditions. Good option when there is no larger design, planning or consultant team engaged as up to three finalists will be developing proposals independently. Good option when there is sufficient time for finalists to develop proposals, typically 6-8 weeks. Good option when finalists can be adequately compensated for proposal development fee and travel for orientation and presentation(s) to the Panel and Public. APPROVAL / SELECTION PROCESS AND PUBLIC INPUT Selection • Call to Artists developed by Arts Commission and approved by City Council. Panel recommends Artist/Artist Team finalists (in either Integrated or Site -specific process), approved by Arts Commission and recommended to City Council for final approval. Site -Specific • Finalists present proposals to Panel at Public Meeting. • Arts Commission approves Panel recommendation. • Artist presents to City Council at Public Hearing for approval of final design. Integrated Design • Finalists interview with Panel at Public Meeting. • Arts Commission approves Panel recommendation for finalist artist and recommends to City Council for approval to commence design work. • Artist presents final design to Panel at Public Meeting. • Arts Commission approves final design and recommends to City Council. • City Council at Public Hearing approves final design. Packet Pg. 4 { {It(Ir r PUBLIC ART ACQUISITION AND SELECTION PROCEDURE FOR COMMISSIONED PROJECTS PUBLIC ART ACQUISITION PROCEDURE The scope of the Public Art project will be defined by the Edmonds Arts Commission working with City staff. Scope will include budget, parameters of the site, schedule, applicant geographic restrictions and the appropriate selection methodology: • Integrated design process which enables the selected artist to develop a specific design in the course of working with the design team and the community on a project site in development, or, • Competitive site -specific proposal process which may be most appropriate for an existing and well-defined site. An analysis of project factors, such as schedule, budget, technical parameters and expectations of community interaction inform which selection methodology will be the most successful. The scope of the project as defined in the Call -to -Artists (prospectus) is recommended by the Arts Commission and approved at City Council. The Artist Selection Panel (Jury) process will be facilitated by the City Arts & Culture Manager. 1 I ARTIST SELECTION PANEL All artist Selection Panels shall have flexible membership, as determined by the Edmonds Arts Commission (EAC), based on the size, location and complexity of the project. The Panel shall also include a representative of the Architectural Design Board when appropriate to comment on architectural elements of public buildings. Panelists will be chosen from the Arts Commission, City Council, City staff and the community. 1.1 Panels will include at least one visual artist and one person familiar with the design and use of the site. Panelists shall not be paid for their services unless it is a professional artist consultant deemed necessary. 1.2 Panelists are responsible for recommending the selection of the artist or artist team or proposal to be commissioned. Panels review public comment on finalists before making a recommendation. 1.3 All sessions where the finalist artist(s) are interviewed or present proposals to the Panel will be advertised public meetings with public comment taken. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 5 1.4 If the Panel cannot reach consensus, a vote shall be taken with majority rule. A written recommendation will be made to the Arts Commission. The Panel may decide not to select from the available artists or submitted proposals. In this case City staff will review the budget, timeline etc. and decide to extend the deadline for applications or to recommend that the Arts Commission review the project and send out a new call -to -artists. 2 1 SELECTION OF ARTISTS The Arts Commission will determine eligibility requirements for each project, establish a Panel, facilitate the selection process, and make a recommendation to City Council. The City Council will approve the call for artists and final selection for significant works of public art (defined by the Arts Commission as valued at more than $5,000). 2.1 Call -to -Artists. These calls may be issued as a Request for Qualifications (RFQ) where the artist is selected on the basis of interviews or a Request for Proposals (RFP) where up to three finalists are selected on the basis of qualifications and then paid to develop site -specific proposals. Call -to -Artists are developed by Arts Commission and approved by City Council prior to publication. The Call will be advertised by Arts Commission to reach eligible artists. 2.2 Selection Panel. Establish panelists including member(s) of the Arts Commission, the City Council and the public. 2.3 Public Hearing for Finalist. Finalists for a project shall be interviewed or present proposals at an advertised Public Meeting before the Panel. Notice of the meeting shall be posted at the site and designated locations. If the artwork is visible from a public way or adjacent private property, written notice of the hearing shall be directed to owners of private property within 300' of the site. Public Comment will be taken. 2.4 Public Hearing with City Council Final Recommendation. The recommendation of the Panel through the Arts Commission is presented at City Council with notified Public Hearing for City Council approval. 3 1 CRITERIA FOR SELECTING ARTISTS AND WORKS OF ART 3.1 Professional Eligibility: Artist finalists will be selected on the basis of their qualifications, as demonstrated by their past work and education, the appropriateness of their work for the particular project, and the probability of its successful completion, as determined by the Artist Selection Panel. 3.2 Quality: The Panel shall bear in mind quality and strength of past work as demonstrated in submitted application materials. 3.3 Elements and Design: Consideration will be given to the site -specific design of a project, understanding of dynamic spatial relationships, functional elements, and potential for integrated design. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 6 3.4 Permanence: Ability of materials to withstand age, theft, vandalism, weathering, and ongoing maintenance and repair costs should be considered. 3.5 Style and Nature of Work: Appropriateness for public places and compatibility in scale, material, form, and content with their surroundings shall be considered. 4 1 SELECTION PROCESS 4.1 The Panel will meet initially to review all of the artist application materials and qualifications sent in response to the Call for Artists. The Call and guidelines for selection of public art will be reviewed. Panelists should acknowledge any conflicts of interest that exist with the field of applicants at this time. 4.2 The Panel may select up to five artists or artist teams to interview for an integrated design process project or may select without interview up to three artists or artist teams to develop a specific site -based proposal. The finalists will be provided any additional information on the site that the Arts Commission identifies. 4.3 In an integrated design process, where the selected artist or artist team is expected to work with the design team consultants/contractor, community, or city staff, the Panel will select up to five artists or artist teams as finalists. Finalists are required to attend an orientation meeting prior to interviewing with the Panel at a public meeting for recommendation of the artist to be commissioned to the Arts Commission. 4.4 In a specific site -based proposal process the Panel will reconvene at a public meeting where the three finalists will present their site -specific proposals in the form of maquettes and/or renderings. This is an opportunity for the finalists to present their ideas to the community and for the Panel to learn about the specific proposals and the public's reception. Following this presentation, the Panel will recommend one finalist proposal to the Commission. 4.5 The written recommendation of the Panel will be presented to the Arts Commission and with Commission approval will be remanded to City Council for authorization to proceed. 4.6 The Arts Commission will present the Commission's recommendation to the City Council seeking authorization to contract with the artist. Artist and Panelists are requested to attend this presentation if possible. For an integrated design process the authorization to contract with the artist includes in the contract a requirement for additional Panel review and Public Hearing on the final design which will be recommended to City Council. For a site -specific proposal process, the presentation of the recommended proposal will be made with a Public Hearing at City Council. 4.7 With City Council approval, the Mayor will sign the contract with the artist. 4.8 Construction and installation will be monitored by the Arts Commission through City staff. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 7 6021 =_ EXISTIF BOYS d GIRLS Cl F 4 yy I t{ . ....., Sketch of Plaza area entry to Civic Park from 6" Avenue. Edmonds Civic Park Call -to -Artists City of Edmonds, WA Request for Qualifications [RFQ] The City of Edmonds Arts Commission is seeking an artist or artist -led team to create a commission for a prominent location at Civic Park, a newly designed downtown park and civic destination for all ages which will be under development this year. Project Budget: $90,000 Eligibility: Open to professional artists residing in the Pacific NW region: WA, OR, CA or BC. Deadline: Tuesday, March 17, 2020 (final dates TBD) Application: On-line application through Submittable is required. https://cityofedmondsartscommission.submittable.com/submit OPPORTUNITY The City of Edmonds Arts Commission is seeking an artist or artist -led team to design, fabricate and install artwork for the 61h Avenue entry plaza to the new Edmonds Civic Park. Two possible locations have been identified. The selected artist will not be expected to create art for both locations, but rather to prioritize one location for a welcoming, signature artwork. Packet Pg. 8 SITE LOCATIONS Two sites adjacent to the entry plaza off of 6t" Avenue have been recommended for the artwork. This mid -block entry plaza provides access to adjacent petanque grove and Boys and Girls Club. The entry also welcomes park users and visitors to the walking/jogging trails, nearby skatepark, scramble wall, athletic fields, and wild flower meadow. The artwork locations and possibilities include: 1) sculptural feature that visually separates the entry plaza from the Boys and Girls Club building; 2) suspended sculpture for the shade structure. Site #1 is approximately 133 feet long on north side of plaza. There is a low level planting bed planned for this area. Site #2 is located within the shade structure, which is 23-feet wide by 57-feet long and 14' 3" —18' high. The artwork at either location will serve as a welcoming feature to this primary entry point to the park. Since the park is used year-round for events and activities, the Arts Commission is particularly interested in artwork that incorporates lighting and/or kinetic elements. Power will be provided to both locations by the City. CIVIC PARK The site is a former school district track and field that has been used for community recreation for over 50 years. Recently acquired by the City, an extensive public master planning process was implemented to design an aesthetic and more inclusive downtown pa rk. The planned development of Civic Park embraces this downtown park's potential to contribute to a sense of community identity and civic pride while promoting active, healthy lifestyles, energizing the local economy, and bolstering the city's growing reputation as a destination on Puget Sound. Civic Park is an eight -acre park in the heart of downtown Edmonds that straddles the boundary between residences, civic amenities and the downtown commercial district. Well -loved and used by residents of all ages, it is home to the Boys and Girls Club, the Petanque Club, and several of Edmonds largest annual festivals, such as Taste Edmonds and the 4th of July Fireworks. Featuring an inclusive playground, walking track, skatepark, petanque grove, tennis court, scramble wall, multi -sport court, lighted athletic field, wildflower meadows, water feature and more, this legacy park will serve as an iconic place for gathering, celebration, and enhanced daily life serving Edmonds for generations to come. Packet Pg. 9 Designated as the State's first Certified Creative District in late 2018, downtown Edmonds is a hub for cultural activities and creative businesses. Civic Park lies within the Creative District and is located two blocks from the Edmonds Center for the Arts which hosts world -class touring performances as well as performances by the regional ballet, symphony orchestra, and chorale. BUDGET The budget of $90,000 is available for the design, fabrication and installation of the artwork. The budget must include artist's fees, design costs including engineering review, materials, fabrication, delivery, installation costs including foundation design and construction, required insurance, travel and sales tax. Some basic site preparation, power supply, and landscaping will be provided by the City. The Arts Commission will provide a total of up to $2,500 in approved reimbursable travel expenses for artists residing beyond 50 miles from Edmonds. The selected artist will be encouraged to work closely with the City, community, and park design team consultants and contractor to determine final design and landscaping concepts, particularly for Site #1. The shade structure, Site #2, is designed and constructed as part of the park renovation adjacent to restrooms. The selected artist will be expected to work with the City, community, and park design team consultants to integrate the suspended artwork. TIMELINE Selection Process: (final dates TBD) Call for Artists Released Wednesday, February 19, 2020 Deadline for Entry Tuesday, March 17, 2020 Selection Panel Meeting #1 Friday, March 27, 2020 [selection of finalists] Finalist Orientation Wednesday April 15, 2020 * Selection Panel Meeting #2 Thursday, April 16, 2020 [finalists' interviews] at a Public Meeting* *Applicants should be available in this timeframe to participate in an in -person site orientation and interview if selected as a finalist. Artwork Development: May 2020 Finalist recommended to City Council with Public Hearing — Approval of Finalist and Contract Issued June — July 2020 Research and Conceptual Development August, 2020 Presentation of Conceptual Proposal to Panel and Arts Commission at a Public Meeting September, 2020 Presentation of Final Design Proposal with Public Hearing and Approval by City Council Sept - Dec 2020 Detailed design Development and Final Design schedule dependent on approved concept and contractor milestones Spring/Summer 2021 On -site Implementation Packet Pg. 10 SELECTION CRITERIA Finalists will be selected on the basis of the following criteria: • Quality and strength of past work as demonstrated in the submitted application materials; • Command of dynamic spatial relationships and demonstrated understanding of sites with multiple viewing points; • Perceived ability to create an engaging, welcoming experience; • Perceived ability and interest in creating site -specific artwork; • Availability to begin proposal development work immediately. SELECTION PROCESS A five to seven person selection panel will review the applications and select up to five finalists for interviews. Prior to the interview, all finalists are asked to attend an orientation so that they can fully understand the site context and scope of the Civic Park project, as well as adjacent connections. The panel will reconvene to interview the finalists and select one artist or artist team for the commission. The orientation and interview will be held in Edmonds, Washington. The panel will reconvene for presentation of the selected artist's proposed design concept at a Public Meeting prior to recommendation to City Council for final approval. The panel reserves the right to make no selection from the submitted applications or finalists' interviews. The panel's recommendations are subject to approval by the Edmonds Arts Commission and Edmonds City Council. APPLICATION MATERIALS • Cover Letter —Write a letter (500 words or less) explaining why you are interested in this opportunity, your abilities relative to the commission goals, and how you would approach this commission considering your past work. Consider the selection criteria as it relates to your experience and interests. Applicants are NOT asked to submit a proposal as part of the application. • Resume —Two-page (maximum) current professional resume. Keep the formatting as simple as possible. PDF is preferred; text (.txt) files will also be accepted. Teams should upload one document with two -page resumes for each team member. References should be included. • Work Samples — 10 visual images or a combination of digital still images and video. o Digital Images: Submit up to 10 digital images of past work. If applying as a team, a maximum of 10 images may be submitted, inclusive of all team members. Upload JPG files only; images must be under 2 MB in size, 1920 pixels on the longest side, and at least 72 dpi. Packet Pg. 11 o Audio/Video: Submit up to five (5) video samples if applicable (i.e., to show kinetic artwork, gradations of light or sound -based art). Video samples must be submitted via Vimeo or YouTube, with the specific URL (e.g., vimeo.com/2992575) noted on the Work Sample Upload page. All submissions must be publicly accessible (password protected files will not be accepted). Audio samples must be submitted via SoundCloud with the specific URL (e.g., soundcloud.com/29523) noted on the Work Sample Upload page. Timed excerpts are preferred, but longer samples may be submitted with notation in the description field of specific start and stop time for a cumulative run time of up to 5 minutes. Please include the start and stop times for excerpted audio/video samples at the beginning of the descriptive text. Questions Frances Chapin, Arts & Culture Manager, Frances.chapin@edmondswa.gov 425-771-0228 www.edmondsartscommission.org Packet Pg. 12 Front view of existing site at 650 Main St. EDMONDS LIBRARY PROJECT CALL -TO -ARTISTS City of Edmonds, WA Request for Proposals [RFP] The City of Edmonds Arts Commission is seeking an artist or artist -led team to create a site -specific commission for the Main Street entry area outside the City owned Edmonds Sno-Isle Library building, Edmonds WA. The artist for this commission will be selected through an open call process review of qualifications, with the final artwork decided on the basis of paid, competitive proposals. Project budget: $110,000 Three finalists will each be paid $1,100 to attend an orientation and to develop and present a design proposal Eligibility: Open to professional artists living in WA, OR, CA or BC. Deadline: Wednesday, April 8, 2020 (final dates TBD) Application: On-line application through Submittable is required. https://cityofedmondsartscommission.submittable.com/submit OPPORTUNITY The City of Edmonds Arts Commission is seeking an artist or artist -led team to design, fabricate and install site -specific artwork for the exterior entry area of the Edmonds Library building. The Library is an important gathering place for the community located two blocks east of the center of town and adjacent to the Frances Anderson Center. The Edmonds Plaza Room and patio are located above the Library. With a large sculpture by Everett DuPen and spectacular views of Puget Sound, they are used for weddings, memorials, conferences and the annual Edmonds Arts Festival. A wide variety of visual, literary, and performing arts events take place within this important cluster of cultural facilities. Packet Pg. 13 Designated as the State's first Certified Creative District in late 2018, downtown Edmonds is a hub for cultural activities and creative businesses. The Library is within the Creative District boundaries. The Edmonds Library is part of the Sno-Isle Libraries, where "Everyone in our community is connected to their library." The mission of the 23 community -based libraries is to: "Engage and inspire our communities through equitable access to knowledge and resources." The artwork should reflect the spirit and function of the Edmonds Library and its role as a "third place" gathering space for the community. The work should appeal to a public of all ages and backgrounds, and reflect the community values of inclusiveness, access and engagement. SITE LOCATION The Library building is a two-story cement block structure built in the 1960s. The removal of the obsolete book drop structure is opening up possibilities to commission this artwork. There are several potential locations for the art, including the landscaped area north of the main entry doors of the Library that lead out to Main Street and the parking lots on either side of the building; raised beds on the east side adjacent to an ADA ramp, steps to the parking lot and stairs to the plaza area above; and the landscaped area west of the sidewalk next to windows into the children's section of the Library. The commission may be for a single element or a series of elements that work in conjunction with entry access, landscaping and building. BUDGET The budget of $110,000 is available for the design, fabrication and installation of the artwork. The budget includes, but is not limited to: artist fees, materials, fabrication, storage, delivery, foundation design, site preparation and foundation construction, insurance, travel, and sales tax. Some basic site preparation will be provided by the City and the selected artist/artist team will be encouraged to work closely with the City Parks, Recreation & Cultural Services staff on integrating the proposed artwork into the Library property and landscape. SELECTION PROCESS The artist for this commission will be selected through an open call process, with the final artwork decided on the basis of competitive proposals. The selection panel will be composed of members representing the City Council, Arts Commission, City Staff, Edmonds Library, citizens -at -large, and arts professional. Based on review of qualifications, the artist selection panel will select up to three finalists to prepare site -specific design proposals. Finalists will receive an in-depth orientation so that they can fully understand the context before preparing their proposal materials. The panel will reconvene to review the finalists' proposals and select one artist for the commission. Finalists will each receive a $1,100 stipend to attend the orientation, develop a conceptual design proposal, and present the proposal to the selection panel. In addition to the proposal fee, out-of-town finalists will be reimbursed for approved travel and lodging costs for two trips to Edmonds to participate in the orientation and proposal presentation. The selected artist will be required to present their proposal to the Edmonds City Council for approval. Approved travel costs for the selected artist to present their proposal in person will also be paid by the City in addition to the proposal development fee. Proposals not selected will remain the property of the finalists. Packet Pg. 14 SCHEDULE (final dates TBD) Selection Process Call for Artists Released Deadline for Entry Selection Panel Meeting #1 Notification of Finalists Finalist Orientation Presentation of Proposal at Public Meeting Notification of Selected Proposal Presentation of Selected Proposal at City Council with Public Hearing Wednesday March 11, 2020 Wednesday April 8, 2020 Friday April 24, 2020 Tuesday May 5, 2020 TBD (May 7 —11, 2020) TBD — (June 25 —June 30) TBD -July TBD —July/Aug *Applicants should be available in this timeframe to participate in an in -person site orientation if selected as a finalist. CRITERIA FOR SELECTING FINALISTS Finalists will be selected on the basis of the following criteria: • Strong, innovative approach to design as demonstrated in the submitted application materials; • Experience in creating durable works of art for exterior sites; • Perceived ability to create an engaging, welcoming experience; • Perceived ability to engage people of all ages and backgrounds. The selection panel reserves the right to make no selection from the submitted applications or finalist interviews. The panel's recommendations are subject to approval by the Edmonds Arts Commission and Edmonds City Council. APPLICATION MATERIALS Cover Letter — In 500 words or less, describe your interest and abilities relative to the commission goals, and how you would approach this commission considering your past work. Consider the selection criteria as it relates to your experience and interests. Applicants are NOT asked to submit a proposal as part of the initial application. Resume — Two -page (maximum) current professional resume. Keep formatting as simple as possible. PDF is preferred; text (.txt) files also accepted. Teams should upload one document with two -page resumes for each team member. References should be included. Work Samples —Ten digital images or a combination of digital still images and video. • Digital Images: Submit up to 10 digital images of past work. If applying as a team, a maximum of 10 images may be submitted, inclusive of all team members. Upload JPG files only; images must be under 2 MB in size, 1920 pixels on the longest side, and at least 72 dpi. • Audio/Video: Submit up to five (5) video/audio samples if these media relate to your art practice (i.e., to show kinetic artwork, gradations of light or sound -based art). Audio samples must be submitted via SoundCloud with the specific URL (e.g., soundcloud.com/29523) noted on the Work Sample Upload page. Video samples must be submitted via Vimeo or YouTube, with the specific URL (e.g., vimeo.com/2992575) noted on the Work Sample Upload page. All submissions must be publicly accessible (password protected files will not be accepted). Timed excerpts are preferred, but longer samples may be submitted with notation in the description field of specific start and stop time for a cumulative run time of up to 5 minutes. Please include the start and stop times for excerpted audio/video samples at the beginning of the descriptive text. Questions - For more information on this project, please contact Frances Chapin, City of Edmonds Arts & Culture Manager, (425) 771-0228 or frances.chapin@edmondswa.gov www.edmondsartscommission.or� Packet Pg. 15 1.2 City Council Agenda Item Meeting Date: 02/11/2020 Presentation of a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward the item to the consent agenda for approval at the next Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in October 2019 to hire a consultant to provide design engineering services for the Phase 11 and 12 Waterline Replacement Projects. The City received statements of qualifications from three engineering firms and the selection committee selected Blueline to provide design engineering services for the Phase 11 and 12 Waterline Replacement Projects. The design engineering for the Phase 11 Waterline Replacement Project is expected to be complete by December 2020, with construction expected to begin in Spring of 2021. In addition a waterline site evaluation and preliminary alignment/design is included to determine the alignment of the waterlines that will be replaced as part of the Phase 12 Waterline Replacement Project. When services are required for the Phase 12 Waterline Replacement Project, a separate scope and fee will be drafted winter 2020 for design services and submitted to City Council for approval. In total, the Phase 11 and 12 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 11,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The Phase 11 Waterline Replacement Project will replace approximately 5,000 linear feet of watermain. The selection of the sites will be determined using the data supplied in the 2010 Comprehensive Water System Plan dated August 2010, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Upgrades will focus on existing emergency interties with the City of Lynnwood, and installation of a new pressure reducing station. Replacement projects will remove and replace pipes that are near the end of their life cycle and are requiring additional maintenance. Attachments: Draft Professional Services Agreement with The Blueline Group Packet Pg. 16 1.2.a CITY OF EDMONDS MIKE NELSON iJ J MAYOR 700 Main Street • EDMONDS, WA 98020 425-771-0320 FAX 425-771-0253 Website: www.edmondswa.gov "A lQ�� PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and The Blueline Group hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design services with respect to the Phase 11 Annual Waterline Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FOUR HUNDRED THREE THOUSAND, SEVEN HUNDRED DOLLARS $403,700. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 17 1.2.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 18 1.2.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 19 1.2.a 11. Integration. The Agreement between the parties shall consist of this document, it's Appendices 1 & 2, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Beause this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendix 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. Packet Pg. 20 1.2.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Blueline Group 25 Central Way, Suite 400 Kirkland, WA 98033 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2020. CITY OF EDMONDS THE BLUELINE GROUP By Michael Nelson, Mayor Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 21 1.2.a STATE OF ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 22 1.2.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 23 1.2.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 24 1.2.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 PROJECT DESCRIPTION The Blueline Group, LLC ("Blueline") will provide engineering services for the City of Edmonds' Phase 11 Waterline Replacement Project ("Project") generally consisting of replacement or extension of ±5,500 lineal feet of existing water main with 12-inch, 8-inch and 4-inch diameter ductile iron (DI) pipe. Design will consist of water main, fire hydrants, connections to existing mains, water services, a PRV station replacement, other appurtenances, and surface restoration on the sites to be selected following the 30% conceptual level design. As outlined herein, Blueline will provide topographic base mapping, geotechnical recommendations, design drawings, specifications, engineer's estimates (PS&E), coordination with WSDOT and City of Lynnwood, and bidding and construction administration services. PROJECT SCHEDULE Blueline shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the Project Schedule shown below. This schedule reflects the City's desire to complete design by end of 2020 and to begin construction in spring of 2021. Key dates include: Notice to Proceed & Kick-off Meeting ................................................ late February 2020 Survey & Base Mapping........................................................................ March/April 2020 30% Design Submittal........................................................................................May 202O Geotechnical Explorations.................................................................................June 2020 Project Walk-Through.........................................................................................June 2020 60% Design Submittal.........................................................................................July 2020 90% Design Submittal..................................................................................October 2020 Final Design Submittal............................................................................. December 2020 Bidding & Award............................................................................January-February 2021 Construction Begins........................................................................................ March 2021 Construction Ends................................................................................... September 2021 As-Builts & Project Close-out................................................................... November 2021 SCOPE OF WORK Blueline's scope of work for the Project is detailed on the following pages. 1 Packet Pg. 25 1.2.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 001 - PROJECT MANAGEMENT......................................................................... HR-NTE: $23,200 This task is for general coordination and meetings on the project, including plan review/discussion meetings, in-house quality assurance, coordination with subconsultants, etc. Blueline will prepare monthly invoices for work performed during the previous month. Task 002- SURVEY & BASE MAPPING WATER MAIN EXTENSIONS ............................ HR-NTE: $88,000 Axis Survey and Mapping will prepare base mapping for the project areas specified below. The project areas generally include Water System and Street Surface improvements at the following sites (see attached maps for approximate limits): Site 01 - Mapping of a portion of 84th Ave W, 214th PI SW and 215th PI SW Site 02 - Mapping of a portion of 76th Ave W near the intersection with 215th St SW Site 03 - Mapping of a portion of Pine St, 98th Ave W, 214th Pls SW and 216th PI SW Site 04 - Mapping of a portion of 86th PI W, north of the intersection with Bowdoin Way Site 05 - Mapping of a portion of 176th St SW, west of the intersection with 72nd Ave W Site 06 - Mapping of a portion of 1851h PI SW and 186th PL SW, east of the intersection with 88th Ave Site 07 - Mapping of a portion of 172nd St SW, 72nd Ave W, 173rd St SW, 174th St SW, and 69th PI W Site 08 - Mapping of a portion of Bell St, West of Olympic Ave AutoCad drawings will be prepared at a scale of 1"=20'. Existing aerial and/or LIDAR mapping sources may be utilized directly or as a basis for verification. Services will include the following: • Control survey in NAD 83/91 Horizontal Datum, with all elevations derived from and checked to NAVD 88 Vertical Datum. • Delineate parcel lines within above -described area as available from recorded plats and public records further compared to City of Edmonds and Snohomish County Parcel GIS lines. • Mapping of PRV Station at Site 3 to include horizontal and vertical location and visible pipes entering and exiting the structure. • Set additional elevation benchmarks at each end of project area and every 500-700' along the route. • Contract with and coordinate services of private utility locate company to ascertain conductible underground non -City owned utility locations and available asbuilt records. • Depict hard and soft surfaces on individual layers per accepted APWA standards. • Show and dimension located topographic features and contours at 2' intervals. • Locate top of valve nut elevations an all existing water valves within the project limits. • Show known utilities as provided by City of Edmonds GIS, research of available utility as -built records and as located by utility locators. Deliverables: AutoCad 2016 drawing file with point database and dtm files. Assumptions: The City will provide all necessary right of entry into private property and notice to landowners along the route of mapping activity. The City will provide a copy of the notice to be presented to landowners by Axis Survey Crews. 2 Packet Pg. 26 1.2.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 003- SURVEY & BASE MAPPING INTERTIE SITES.................................................HR-NTE: $7,700 Axis Survey and Mapping will prepare base mapping for the project areas specified below. The project areas generally include Water System and Street Surface improvements at the following sites (see attached maps for approximate limits): Site ITO1 - Mapping of a portion of the 21000 Block of Highway 99 Site IT02 - Mapping of a portion of 761h Ave W at the intersection with 2081h St SW Site IT03 - Mapping of a portion of Olympic View Dr near 73rd Ave W Site IT04 - Mapping of a portion of Olympic View Dr near 180th St SW AutoCad drawings will be prepared at a scale of 1"=20'. Existing aerial and/or LIDAR mapping sources may be utilized directly or as a basis for verification. Services will include the following: • Control survey in NAD 83/91 Horizontal Datum, with all elevations derived from and checked to NAVD 88 Vertical Datum. • Delineate parcel lines within above -described area as available from recorded plats and public records further compared to City of Edmonds and Snohomish County Parcel GIS lines. • Mapping of proposed intertie vault locations 50 feet in each right-of-way direction after proposed location is established by Blueline and the City based on available GIS information. • Set additional elevation benchmarks at each project area. • Contract with and coordinate services of private utility locate company to ascertain conductible underground non -City owned utility locations and available asbuilt records. • Depict hard and soft surfaces on individual layers per accepted APWA standards. • Show and dimension located topographic features and contours at 2' intervals. • Locate top of valve nut elevations an all existing water valves within the project limits. • Show known utilities as provided by City of Edmonds GIS, research of available utility as -built records and as located by utility locators. Deliverables: AutoCad 2016 drawing file with point database and dtm files. Assumptions: The City will provide all necessary right of entry into private property and notice to landowners along the route of mapping activity. The City will provide a copy of the notice to be presented to landowners by Axis Survey Crews. Task 004 - GEOTECHNICAL INVESTIGATIONS............................................................ HR-NTE: $38,500 HWA Geosciences, Inc. will provide Geotechnical Engineering Explorations and Report in accordance with the attached scope of work. Task 005 - 30% DESIGN (ALL SITES) HR-NTE: $44,300 Using the base maps prepared in Tasks 002 and 003, Blueline will provide conceptual level plans showing the horizontal layout of the water main replacements for all 12 sites identified in the scoping documents from the City. Services under this task will include: • Kick-off Meeting with the City. • Layout and location of ±11,000 LF of new DI water mains (plan view only at this stage). • Review available information to determine the most efficient, cost effective alignments. • Coordination with franchise utility companies during design. 3 Packet Pg. 27 1.2.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 • Prepare plan sheets for the proposed water main improvements. o Water design will be shown in plan view per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings is to be 1"=20' horizontal. o We estimate that ±25 plan sheets will be required. • Prepare a preliminary Engineer's Estimate for each site with large contingency at this stage. • Prepare 30% Design Stage submittal. • Project Walk-through with City engineering and maintenance staff. • Recommendations to the City staff to select which of the 12 sites should be incorporated into the Phase 11 project and which should be included in the Phase 12 project. • Review meeting with the City staff to incorporate City comments into the next submittal. Deliverables: 30% Design Submittal: PDF of Plans and Preliminary Engineer's Estimates. Task 006 - AGENCY COORDINATION............................................................................ HR-NTE: $9,300 This task is for ongoing coordination with the City of Lynnwood for the 4 intertie sites as well as limited coordination with WSDOT for the intertie along SR99. Services under this task will include: • Attending meetings and/or site visits with City of Lynnwood representatives • Correspondence with City of Lynnwood and WSDOT representatives • Completing the required permitting with City of Lynnwood (assuming Right -of -Way permit and Water Main/Service Permit). Deliverables: Completed City of Lynnwood Right -of -Way and Water Main/Service permits and supporting materials. Task 007 - WATER SYSTEM DESIGN (Phase 11 SITES) ........................................... HR-NTE: $135,100 Using the base maps prepared in Tasks 002 and 003 and the Geotechnical Recommendations provided in Task 004, Blueline will produce design plans, and specifications for the Project. The services under this task will include: • Layout and location of ±5,500 LF of new DI water mains including a PRV station. • Design of fire hydrants, replacement of water services (to the existing water meter), connections to the existing system, and other associated appurtenances within the selected site limits. • Separating the PS&E into multiple schedules (A, B, C or I, II, III or other). • Coordination with franchise utility companies during design. • Prepare plan & profile split sheets for the proposed water main improvements. o Water design will be shown in plan and profile per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings is to be 1"=20' horizontal and 1"=5' vertical. o We estimate that ±30 plan sheets will be required depending on the number of sites selected. • Show details necessary for construction of the improvements, utilizing City standard water details and developing specialized details as necessary. 4 Packet Pg. 28 1.2.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 • Provide general temporary erosion and sedimentation control notes and details as necessary. • Prepare technical specifications, including Proposal, Contract Forms, General Conditions, and Measurement and Payment in WSDOT format, using City -provided standard specifications when available. • Prepare 60%, 90%, and Final Design stage submittals. • Review meeting with City staff at each stage of the design and incorporate City comments into the next submittal. • Constructability review and QA/QC. Deliverables: 60% & 90% Design Submittals: PDF of Plans, Specifications, and Engineer's Estimate. Final Design Submittal: PDF of Plans, Specifications, Engineer's Estimates, plus all documents in digital format (and ACAD files) on a CD. Task 008 - BIDDING ASSISTANCE.................................................................................HR-NTE: $4,900 Blueline will provide consultation services during the bidding process, including: • Attend Pre -Bid Conference and address questions from prospective bidders, if necessary. • Prepare and issue addenda to clarify the construction documents, if necessary. • Generally assist the City during the bidding process as needed. Assumptions: The City will upload the bid documents to Builder's Exchange, conduct the bid opening, prepare the bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. Deliverables: Addenda if necessary. Task 009 - CONSTRUCTION SUPPORT...................................................................... HR-NTE: $15,500 Blueline will provide construction administration services for this Project during the construction period. Blueline will closely coordinate construction management activities with the City's staff and field inspector. Services under this task are anticipated to include: • Prepare for and attend the pre -construction conference. • Review requests for information (RFIs) provided by the Contractor and coordinate responses to said RFIs with the City. • Provide changes to drawings or specifications as necessary to respond to field conditions or RFIs. • General consultation and coordination on an as -needed basis. Address construction questions as they arise. • Prepare As-Builts in AutoCad. Deliverables: RFI responses if necessary, As-Builts on a CD, transmit and provide Utility data and PDF to City's GIS group. Assumptions: Construction inspection and administration services are not included. 5 Packet Pg. 29 1.2.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 010 - MANAGEMENT RESERVE HR-NTE (Allowance): $36,700 This task provides for unanticipated services deemed to be necessary during the course of the Project that are not specifically identified in the scope of work tasks defined above. Any funds under this item are not to be used unless explicitly authorized by the City. Fee estimate is based on ±10% of Tasks 001 - 009. Deliverables: None yet identified. Task 999 - EXPENSES................................................................................................(Allowance): $500 This task provides for mileage reimbursement associated with meetings and site visits throughout the course of the project. GENERAL ASSUMPTIONS & NOTES • The City of Edmonds will provide any available record drawings for the project areas. • Scope and fees outlined above are based on the following information (any changes to these documents may result in changes to the fees): o Scoping instructions and site maps emailed by the City of Edmonds January 13, 2020. o City of Edmonds GIS records. o Telephone conversation with the City prior to the date of this agreement. • We do not anticipate that environmental services will be necessary for this Project as work is anticipated to be completed in the paved areas of roadways outside of sensitive areas and buffers. If it is determined during the design phase that environmental services are needed, we will provide an Additional Services Authorization request for that effort. • We do not anticipate SEPA being required, and is therefore excluded. • We do not anticipate that traffic control plans, dewatering plans, electrical plans, or structural engineering plans will be necessary for this project, and are therefore not included. Should these services become necessary, we will provide an Additional Services Authorization to the City to retain subconsultants for those efforts. • Project stops/starts and significant changes to the attached Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • Agency fees (if any) are not included as part of the fees outlined above. • Easements (if required) will be an additional service. It is assumed the City will coordinate directly with property owners with existing easements where work will be performed. • Time and expense items are based on The Blueline Group's current hourly rates. • Blueline reserves the right to move funds between approved Tasks 001 - 009 as necessary based on approved scope of work provided the overall budget of Tasks 001 - 009 is not exceeded. The City Project Manager will be notified if funds are shifted. 6 Packet Pg. 30 EXHIBIT B - Phase 11 Waterline Replacement TABLE 1- Fee Estimate Summary Prepared By: Deanna Martin, PE t Checked By: Rob Dahn, PE L- L O Job Number: 19-325 Date: January 29, 2020 Principal Project Engineer Engineer Engineering Designer Task # Base Tasks $210/hr $179/hr $158/hr $146/hr Hours Hours Hours Hours 001 Project Management 32 $ 6,720 92 $ 16,468 0 $ 0 $ - 002 Survey & Base Mapping Water Main Extensions 003 Survey & Base Mapping Intertie Sites 004 Geotechnical Investigations 005 30% Design (All Sites) 28 $ 5,880 64 $ 11,456 60 $ 9,480 120 $ 17,520 006 Agency Coordination 8 $ 1,680 32 $ 5,728 12 $ 1,896 0 $ - 007 Water System Design (Phase 11 Sites) 42 $ 8,820 204 $ 36,516 254 $ 40,132 340 $ 49,640 008 Bidding Assistance 2 $ 420 16 $ 2,864 10 $ 1,580 0 $ - 009 Construction Support 4 $ 840 20 $ 3,580 22 $ 3,476 52 $ 7,592 010 Management Reserve (Allowance) - 999 lExpenses TOTAL 1 116 1 $ 24,360 1 428 1 $ 76,612 1 358 1 $ 56,564 1 512 N d C Total Total Total Cost _3 Hours Cost (Rounded) CO t 3 Q 0 d 124 $ 23,188 $ 23,200 $ 88,000 $ 88,000 3 O Q 3 m $ 7,700 $ 7,700 $ 38,459 $ 38,500 272 $ 44,336 $ 44,300 t 3 C E d 52 $ 9,304 $ 9,300 840 $ 135,108 $ 135,100 28 $ 4,864 $ 4,900 d L Q 98 $ 15,488 $ 15,500 N v - $ 36,700 $ 36,700 $ 500 $ 500 $ 74,752 1414 $ 403,647 1 $ 403,700 p The Blueline Group Packet Pg. 31 1.2.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 001 Project Management Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Coordination with City Monthly Invoices/ Progress Reports QA / QC General Project Coordination 4.0 0.0 24.0 4.0 $ 840 $ - $ 5,040 $ 840 40.0 12.0 16.0 24.0 $ 7,160 $ 2,148 $ 2,864 $ 4,296 0.0 0.0 0.0 0.0 $ $ $ $ 0.0 0.0 0.0 0.0 $ $ $ $ 44.0 12.0 40.0 28.0 $ 8,000 $ 2,148 $ 7,904 $ 5,136 Total 32.0 $ 6,720 1 92.0 $ 16,468 0.0 $ 0.0 $ 124.0 $ 23,188 001 HR-NTE: $ 23,200 002 Survey &Base Mapping Water Main Extensions Total Cost(Per Axis) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Survey & Base Mapping $ 80,000 1 $ 80,0001 $ 8,000 $ 8,0001 $ 88,000 Total 1 $ 88,000 002 HR-NTE: $ 88,000 003 Survey &Base Mapping Intertie Sites Total Cost(Per Axis) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Survey & Base Mapping $ 7,000 1 $ 7,000 $ 700 $ 700 $ 7,700 Total $ 7,700 003 HR-NTE: $ 7,700 004 Geotechnical Investigations Total Cost(Per AESI) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Geotechnical Investigations $ 34,963 $ 3,496 $ 38,459 Total $ 34,963 $ 3,4961 1 $ 38,459 004 HR-NTE: $ 38,500 Packet Pg. 32 The Blueline Group 1.2.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 005 30% Design (All Sites) Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 Kick-off Meeting (Incl. Prep Time) 4.0 $ 840 4.0 $ 716 4.0 $ 632 0.0 $ - 12.0 $ 2,188 2 30% Conceptual Layout (all sites) 8.0 $ 1,680 36.0 $ 6,444 24.0 $ 3,792 120.0 $ 17,520 188.0 $ 29,436 3 Preliminary Engineer's Estimate 2.0 $ 420 4.0 $ 716 16.0 $ 2,528 0.0 $ - 22.0 $ 3,664 4 Project Walk-through with City (Incl. Prep Time) 8.0 $ 1,680 8.0 $ 1,432 12.0 $ 1,896 0.0 $ 28.0 $ 5,008 5 Design Memo with Site Selection Recommendations 2.0 $ 420 8.0 $ 1,432 0.0 $ - 0.0 $ 10.0 $ 1,852 6 Review Meeting with City 4.0 $ 840 4.0 $ 716 4.0 $ 632 0.0 $ 12.0 $ 2,188 Total 28.0 $ 5,880 64.0 $ 11,456 60.0 $ 9,480 120.0 $ 17,520 1 272.0 $ 44,336 005 HR-NTE: $ 44,300 006 Agency Coordination Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 Meetings and Site Visits General Correspondence - WSDOT & City of Lynnwood Completing City of Lynnwood ROW & Water Main Permits 4.0 4.0 0.0 $ 840 $ 840 $ - 12.0 16.0 4.0 $ 2,148 $ 2,864 $ 716 0.0 4.0 8.0 $ - $ 632 $ 1,264 0.0 0.0 0.0 $ $ $ 16.0 24.0 12.0 $ 2,988 $ 4,336 $ 1,980 Total 8.0 $ 1,680 32.0 $ 5,728 12.0 $ 1,896 0.0 .$ 52.0 $ 9,304 006 HR-NTE: $ 9,300 007 Water System Design (Phase 11 Sites) Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 60% PS&E 8.0 $ 1,680 60.0 $ 10,740 80.0 $ 12,640 160.0 $ 23,360 308.0 $ 48,420 2 90% PS&E 8.0 $ 1,680 60.0 $ 10,740 90.0 $ 14,220 100.0 $ 14,600 258.0 $ 41,240 3 Final Design Submittal 6.0 $ 1,260 48.0 $ 8,592 60.0 $ 9,480 80.0 $ 11,680 194.0 $ 31,012 4 Review Meetings w/ City (Incl. Prep Time) 8.0 $ 1,680 16.0 $ 2,864 16.0 $ 2,528 0.0 $ - 40.0 $ 7,072 5 Constructability Review & QA/QC 8.0 $ 1,680 12.0 $ 2,148 0.0 $ - 0.0 $ 20.0 $ 3,828 6 lDesign Memos 4.0 $ 840 1 8.0 $ 1,432 1 8.0 $ 1,264 0.0 $ 20.0 $ 3,536 Total 42.0 $ 8,8201 204.0 $ 36,5161 254.0 $ 40,1321 340.0 $ 49,640 840.0 $ 135,1018 007 HR-NTE: $ 135,100 Packet Pg. 33 The Blueline Group 1.2.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 008 Bidding Assistance Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Answer Bidder Questions as necessary Attend Pre -Bid Conference if necessary Prepare and Issue Addenda as necessary General Assistance to the City 0.0 0.0 0.0 2.0 $ $ $ $ 420 4.0 4.0 4.0 4.0 $ 716 $ 716 $ 716 $ 716 4.0 0.0 6.0 0.0 $ 632 $ - $ 948 $ - 0.0 0.0 0.0 0.0 $ $ $ $ 8.0 4.0 10.0 6.0 $ 1,348 $ 716 $ 1,664 $ 1,136 Total 2.0 $ 420 16.0 $ 2,864 10.0 $ 1,5801 0.0 $ 28.0 $ 4,864 008 HR-NTE: $ 4,900 009 Construction Support Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 Attend Pre -Construction Conference (Incl. Prep Time) 0.0 $ - 6.0 $ 1,074 4.0 $ 632 0.0 $ 10.0 $ 1,706 2 Review RFIs and Provide Responses 2.0 $ 420 4.0 $ 716 8.0 $ 1,264 0.0 $ 14.0 $ 2,400 3 Prepare Field Changes if necessary 0.0 $ - 4.0 $ 716 6.0 $ 948 12.0 $ 1,752 22.0 $ 3,416 4 General Assistance to the City 2.0 $ 420 4.0 $ 716 0.0 $ - 0.0 $ - 6.0 $ 1,136 5 Provide As-builts in ACAD based on Inspector Redlines 0.0 $ - 2.0 $ 358 4.0 $ 632 40.0 $ 5,840 46.0 $ 6,830 Total 4.0 $ 840 20.0 $ 3,580 22.0 $ 3,476 52.0 $ 7,592 1 98.0 $ 15,488 009 HR-NTE: $ 15,500 010 Management Reserve (Allowance) Total Cost (t10% of 001-009) Item # Description 10% TOTAL FEE As Needed 1 Management Reserve $ 36,650 $ 36,700 Total 1 $ 36,6501 1 $ 36,700 010 Reserve $ 36,700 999 Expenses Total Cost Item # Description $0.54 TOTAL FEE Per Mile 1 Estimate 900 miles for meetings & site visits $ 486 $ 500 Total $ 486 $ 500 999 Expenses $ 500 Packet Pg. 34 The Blueline Group 1.3 City Council Agenda Item Meeting Date: 02/11/2020 Presentation of a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward the item to the consent agenda for approval at the next Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in November 2019 to hire a consultant to provide design engineering services for the Phase 8 and 9 Sewerline Replacement Projects. The City received statements of qualifications from four engineering firms and the selection committee selected Murraysmith to provide design engineering services for the Phase 8 and 9 Sewerline Replacement Projects. The design engineering for the Phase 8 Sewerline Replacement Project is expected to be complete by December 2020, with construction expected to begin in Spring 2021. In addition, a sewerline evaluation and preliminary alignment/design is included to determine the alignment of the sewerline that will be replaced as part of the Phase 9 Sewerline Replacement Project. When services are required to design for the Phase 9 Sewerline Replacement Project, a separate scope and fee will be drafted in winter 2020 and submitted to City Council for approval. In total, the design of Phase 8 and 9 Sewerline Replacement Projects will cover upgrades/replacements of portions of the City's sewer network by replacing approximately up to 4,700 linear feet of existing sewerlines and associated appurtenances at various locations within the City. The Phase 8 Sewerline Replacement Project will replace approximately 2,700 linear feet of sewermain. The selection of the sites was be determined using the data supplied in the 2013 Comprehensive Sewer System Plan dated August 2013, coordinating with upcoming road, water, and storm drain projects, and input from Public Works. Projects for 2020 will focus on replacement of pipes that have minimal slopes and existing pipe damage/ degradation that cannot be addressed via trenchless construction methods. Attachments: Draft Professional Services Agreement with Murraysmith Packet Pg. 35 1.3.a CITY OF EDMONDS MIKE NELSON iJ J MAYOR 700 Main Street • EDMONDS, WA 98020 425-771-0320 FAX 425-771-0253 Website: www.edmondswa.gov "A lQ�� PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Murraysmith hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design services with respect to the Phase 8 Annual Sewerline Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of THREE HUNDRED SEVENTY ONE THOUSAND, NINE HUNDRED AND TWELVE DOLLARS $371,912. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 36 1.3.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 37 1.3.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 38 1.3.a 11. Integration. The Agreement between the parties shall consist of this document, it's Appendices 1 & 2, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Beause this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendix 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. Packet Pg. 39 1.3.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Murraysmith 2707 Colby Avenue, Suite I I10 Everett, WA 98201 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF 52020. CITY OF EDMONDS MURRAYSMITH By Michael Nelson, Mayor Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 40 1.3.a STATE OF ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 41 1.3.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 42 1.3.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 43 1.3.a DRAFT EXHIBIT A SCOPE OF WORK 2021 (Phase 8) Sewerline Replacement Project City of Edmonds Introduction/General/Background This Scope of Services has been separated into multiple different tasks for clarity and is described in detail below. ■ Task 1: Project Management ■ Task 2: Data Collection and Utility Coordination ■ Task 3: Preliminary Design ■ Task 4: Final Design ■ Task 5: Bidding Assistance (Limited) ■ Task 6: Engineering Support During Construction (Limited) ■ Task 7: Survey Services (DHA) ■ Task 8: Geotechnical Engineering Services (HWA) ■ Task 9: Environmental Services (Confluence) ■ Task 10: Potholing Services (APS, Limited) ■ Task 11: Unanticipated Task Reserve (As Needed) Project Understanding and Assumptions Murraysmith, Inc. has developed the following scope of work and fee estimate to provide engineering services for the City of Edmonds (City) 2021 (Phase 8) Sewerline Replacement Project. This is the first phase of a two-year program that will be accomplished through two separate design -bid -build packages with the first set of projects constructed in 2021 (Phase 8) and the second set of projects constructed in 2022 (Phase 9). This scope includes preliminary and final design engineering services for the 2021 projects (Phase 8) and preliminary design services for the 2022 project (Phase 9). The specific project locations and phasing were reviewed with the City and are described below. 2021-22 (Phase 8 & 9) Sewerline Replacement Projects: ■ Site 1: 176th Street SW — Private Property east of 7117 176th Street SW. o r c ■ Site 2: Olympic View Dr. to 76th Avenue W — Private Property south of 18218 76th Avenue E W. w r Q City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Rep1qccmPnt January 2020 Packet Pg. 44 1.3.a DRAFT ■ Site 3: 200th Street SW, from 7729 200th Street SW east to 7717 200th Street SW. ■ Site 4: Admiral Way W and Dayton Street, to the northwest towards the public restroom ■ Site 5: 203rd Street SW, from 77th Avenue W, along 203rd Street SW through Private Property to 7803 202nd Place SW ■ Site 6: 209th Street SW ■ Site 7: Pioneer Way to Shell Valley Road, from 21020 Pioneer Way, along Pioneer Way and Shell Valley Road to just east of Shell Valley Way ■ Site 8: Intersection of 9th Avenue W and Puget Drive, along 9th Avenue N and Hindley Lane to Brookmere Drive. Scope of Services Consultant will perform the following services. Task 1 - Project Management Objective: To provide overall leadership and team guidance aligned with City staff objectives. To coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the project scope. Activities: 1.1 Correspondence and Coordination with City All communication will be coordinated through the City's Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Budget Review, Invoices and Progress Reports Murraysmith's Project Manager will monitor project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. 1.3 Kick-off and Project Coordination Meetings Prepare for and conduct project kick-off meeting with City staff and key team members to discuss the project, review project schedule, and discuss key elements of the project. In addition, prepare for and conduct up to three (3) project coordination or review meetings with City staff to discuss City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 45 1.3.a DRAFT project elements. Prepare meeting agenda and record meeting summary to document items discussed and transmit to City. 1.4 Quality Assurance/Quality Control (QA/QC) Perform in-house quality assurance reviews of all deliverables. Task Deliverables 1. Correspondence, emails, and other documentation 2. Consultant shall deliver to the City a monthly invoice and status report covering: ■ Work on the project performed during the previous month ■ Meetings attended ■ Problems encountered and actions taken for their resolution ■ Potential impacts to submittal dates, budget shortfalls or optional services 3. Kick-off meeting agenda and summary 4. Project coordination meeting agenda and summary Assumptions 1. Consultant assumes a Notice to Proceed date by March 1, 2020. 2. Consultant will prepare for and attend one (1) kick-off meeting and up to three (3) project coordination or review meetings during the design phase. Meetings shall be 2 hours in duration, attended by 2 staff. 3. Project duration will be 12 months; therefore, it is assumed that there will be up to 12 progress payments/status reports. Task 2 — Data Collection and Utility Coordination Objective: This task consists of data gathering and utility coordination work. City Involvement: ■ CCTV inspection and deficiency reports ■ Provide all available as -built documents for City facilities City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 46 1.3.a DRAFT Activities: 2.1 Data Collection and Review Work under this subtask includes gathering and reviewing all relevant data to complete the preliminary engineering tasks. A number of documents and reports will be requested and reviewed as part of this task, including record drawings and CCTV inspections and deficiency reports. Murraysmith will develop a formal "Request for Information" process and coordinate with the City during data collection to ensure all necessary information is gathered for the project. This will also include obtaining the City of Lynnwood's construction standards for Site 2. 2.2 Utility Coordination and Analysis Collect and review existing available utility system mapping, perform a utility conflict analysis and identify potential utility conflicts. Develop a list of potential conflict locations to obtain specific utility information including dimensions, location, and depth, utilizing potholing techniques on an as -needed basis. Potholing, if needed, will be completed under Task 10. Task Deliverables 1. Electronic copy of formal "Request for Information" Assumptions ■ Murraysmith will review relevant data for all project locations. Task 3 — Preliminary Design Objective: This task provides for preliminary engineering design services for the proposed Phase 8 and Phase 9 sanitary sewer replacement project sites. City Involvement: ■ Complete review of the preliminary design drawings, engineer's opinion of probable construction cost and all supporting documentation with verbal or written comments. City review period is assumed to be 2 weeks. ■ City to prepare and submit any required JARPA to Department of Ecology or Washington Department of Fish and Wildlife. ■ Take the lead in coordinating all State and Federal permits. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 47 1.3.a DRAFT Activities: 3.1 Plans (30% Design Completion Level) Using the project information developed in the previous tasks, prepare preliminary design drawings to the 30% design completion level. Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 3.2 Engineer's Opinion of Probable Construction Cost A preliminary engineer's opinion of probable construction cost to 30% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for the project. 3.3 Permitting Support (Limited) Provide assistance as required in developing figures, preliminary plans, information, and supporting graphic documentation for permits prepared and submitted by the City and as necessary for the Critical Areas Report for Site 2 prepared by Murraysmith's Subconsultant under Task 9. Task Deliverables 1. One (1) electronic copy in PDF format of the 30% design drawings 2. One (1) electronic copy of engineer's opinion of probable construction cost 3. Electronic copy of 30% design drawings in AutoCAD Civil 3D 2019 format Assumptions ■ Project Contract Documents including specifications will not be prepared for the preliminary design phase. ■ Murraysmith will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. ■ Cost estimates for each site will be prepared as separate bid schedules ■ Preliminary design will be completed for all project sites for the Phase 8 and 9 work. ■ Preliminary design plans will include up to sixteen (16) plan and profile sheets for the Phase 8 and 9 work. ■ City will take the lead in preparing permits and coordinating project elements with key stakeholders including WDFW, franchised utilities, and public as affected by the project. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 48 1.3.a DRAFT ■ Murraysmith's support services for permitting will be performed up to the extent of the fee estimate for the permitting support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. Task 4 — Final Design Objective: This task will produce final plans for the project with direction from the City received in the preliminary design work task for the projects that will be incorporated into the 2021 (Phase 8) Sewerline Replacement bid package. Final design plans will be presented at the 60% and 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. City Involvement: ■ Complete review of the documents at 60% and 90% design completion level with verbal or written comments. City review period for the submittal is 2 weeks. ■ Provide electronic files and periodic updates of text, forms, schedules, and other components of the contract documents, including preferred front-end sections. ■ AutoCAD drawings of standard details to be incorporated into the contract documents ■ Take the lead in coordinating all State and Federal permits. ■ Attendance and participation in coordination meetings with the City of Lynnwood for Site 2. Activities: 4.1 Plans, Specifications, and Estimate (60% and 90% Design Completion Level) A. The preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City's review of the preliminary design. Develop design plans and engineer's opinion of probable construction cost to approximately 60% and 90% design completion level. A preliminary list of drawings anticipated in the complete plan set is shown below; actual list may differ depending on final set of improvements to be designed. Drawing No. Description General G1 Cover Sheet, Vicinity Map, List of Drawings G2 Legend and Abbreviations City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 49 1.3.a DRAFT G3 G4 Civil C1 through C11 D1 through D6 General Notes Survey Control Plan and Notes Sewer Plan and Profile Civil Details B. Murraysmith will prepare technical specifications and appendices to support the design and which will be included in the project Contract Documents. Specifications will be prepared based on the WSDOT Standard Specifications, latest edition, and the City's standard supplemental special provisions. C. An engineer's opinion of probable construction cost will be developed and will include a schedule of estimated quantities, unit prices, and total construction cost for the project. D. Submit 60% and 90% design package, including complete plan set, specifications, and engineer's opinion of probable construction cost, to the City for review and comment. 4.2 Final Bid Ready Plans, Specifications & Estimate A. The 90% design package will be revised and further developed to incorporate comments from the City's review of the 90% design. Develop design plans and engineer's opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid -ready design package. B. Submit stamped and signed bid -ready Contract Documents to City for distribution. 4.3 Constructability Review Provide a limited constructability review of the proposed improvements and identify issues that could affect the construction of the improvements as designed or the construction schedule. 4.4 Coordination with the City of Lynnwood Site 2 discharges into the City of Lynnwood's collection system. Contact the City of Lynnwood to review the project and identify any project constraints or requirements. Task Deliverables 1. Submission for 60% and 90% design packages include an electronic copy in PDF format of plan set, specifications (also in MS Word), and engineer's opinion of probable construction cost via email. 2. Electronic copy of 60%, 90%, and 100% design drawings in AutoCAD 2019 Civil 3D format via email. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 50 1.3.a DRAFT 3. Final bid ready plans and specifications in PDF format via email. Assumptions ■ Murraysmith shall apply a Washington Professional Engineer's stamp with signature and date on the final bid -ready edition of the design plans and specifications. ■ Review comments will be received in a complete, single submittal. Multiple rounds of review comments on the same design completion submittal are not anticipated. ■ Contractor shall be responsible for the development of traffic control and erosion control plans. ■ City to coordinate and submit bid -ready contract documents to Builders Exchange or similar service. ■ Murraysmith will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. ■ Cost estimates and design plans for each site will be prepared as separate bid schedules. ■ Restoration Plan sheets will not be developed. ■ Approximately half of the project sites (up to 3,470 linear feet of sanitary sewer) will be developed though final design. Final design of the other half will be completed under the 2022 (Phase 9) Sewerline Replacement Project. Task 5 — Bidding Assistance (Limited) Objective: This task includes supporting the City on an as -needed basis in providing assistance during bidding of the Phase 8 project. City Involvement: ■ Take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation, etc. ■ Hosting the pre -bid conference. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 51 1.3.a DRAFT Activities: 5.1 Bidder Inquiries and Addenda Respond to questions from bidders, subcontractors, equipment suppliers, and other vendors regarding the project, plans, and specifications. Maintain a written record of communications during the bidding process. Prepare and provide information for the issuance of any addenda as necessary to clarify the contract documents. Task Deliverables 1. Draft addenda as required for the City to distribute to plan holders. Assumptions ■ Murraysmith's support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. Task 6 — Engineering Support During Construction (Limited) Objective: This task represents minimal involvement by Murraysmith during construction in support of the City's on -site inspector and construction management staff for the Phase 8 project. Murraysmith's services will be provided on an as -needed basis and will be limited to incidental support and periodic collaboration with the City and the construction contractor, all at the direction of the City. City Involvement: ■ Initial review of all requests for information. ■ Full-time on -site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor. ■ Single copy of complete and fully -coordinated construction markups for production of record drawings. Activities: 6.1 Pre -Construction Conference Attend a pre -construction conference for the project and provide support to the City for specific agenda items. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 52 1.3.a DRAFT 6.2 Clarifications and Changes At the request of the City, Murraysmith will assist with issuing clarifications to the construction contractor and producing design changes if necessary. 6.3 Record Drawings (As -built Drawings) Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City. Task Deliverables 1. Written clarifications and design plan modifications, as requested 2. One (1) electronic copy in PDF format of record drawings 3. Electronic copy of record drawings in AutoCAD Civil3D 2019 format Assumptions ■ Murraysmith will not be involved in construction meetings, on -site construction observation/inspection, submittal review, and other construction administration/ management activities not identified above. ■ Murraysmith's support services during construction will be performed up to the extent of the fee estimate for the Construction Management Assistance task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. ■ For the purpose of developing this scope of work and associated fee estimate, two (2) clarifications and one (1) design change is anticipated. ■ Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. Task 7 — Survey Services (DHA) Objective: This task will provide surveying and base mapping services prepared by a licensed professional surveyor, which will be used to produce the design plans for both the Phase 8 and Phase 9 projects. Surveying will be conducted by Murraysmith's subconsultant Duane Hartman & Associates, Inc. (DHA). Murraysmith will coordinate the extent of the survey and review and provide comments on the base mapping to the surveyor. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 in Packet Pg. 53 1.3.a DRAFT City Involvement: ■ City crews to locate and surface mark all water service connections and sewer laterals in advance of field surveys ■ Review electronic copy of base map and provide written comments ■ Coordinate right -of -entry for surveying on private property Activities: 7.1 Control Horizontal control (NAD 83/91) and vertical control (NAVD 88) shall be established from the nearest approved City control monument for each of the various project sites. Control monument selection and survey methodology to be used shall be coordinated with and approved by the City prior to beginning the control survey. All survey control work shall be recorded in a field book. 7.2 Utility Locates Order and perform design locates (surface markings) of all known underground utilities and coordinate with City crews to physically locate all water service and sewer connections in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as -built drawings obtained. 7.3 Survey Scope Show all known utilities including individual service lines, water meters, curb stops, water and gas valves, manholes, catch basins, power poles, buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of-way, centerline, property boundaries, and easements on plans. Locate and map all private structures within City right-of-way and easements. Show property lines and field check street addresses. Survey at Site 2 will include survey of flagged wetland boundaries and ordinary high water mark of the stream. Existing City sewer easement documentation will be reviewed and verified to confirm easement locations. 7.4 Bose Mopping The preliminary survey base map will be submitted electronically for review in PDF format. Base mapping will be provided at a scale of 1 inch = 20 feet and topographic contours at 2-foot intervals. Provide full-size hard copies of the final survey control drawing for project use. 7.5 Easement Acquisition Support (Limited) City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 11 Packet Pg. 54 1.3.a DRAFT This task will be on an as -needed basis and will include a boundary survey, sewer easement generation and sewer easement staking. This subtask will be authorized by the City prior to use should the City determine it appropriate. Work will include researching platted and recorded surveys in Snohomish County Assessor's office. Field surveyors will locate controlling monuments to generate property boundaries for up to two (2) parcels. Existing site features and sanitary sewer manholes will be located and shown on the Record of Survey. Sewer easements will be created as instructed for width over the affected parcels. The easements will be shown on the Record of survey for each of the parcels. Easement will be staked in the field as specified in width and length. Task Deliverables ■ Base mapping at scale of 1 inch =20 feet and topographic contours at 2-foot intervals ■ Copies of field notes, field book with survey control data, computer listings, and computer readable files of the survey data points ■ Survey control drawing that is stamped and signed by a professional land surveyor ■ Digital AutoCAD files containing boundary survey, easements, and associated sanitary sewer and property information. Assumptions ■ Topographic survey will be prepared for all sites. ■ Right-of-way limits will be shown using available GIS and AutoCAD information. ■ Surveyor will provide private utility locator to perform locating services. ■ Surveyor of flagged wetland boundary and ordinary high water mark at Site 2. ■ Field stake and prepare up to two (2) easement documents. Each easement document will be two pages consisting of a map exhibit, and a legal description page containing square footage and acreage, signed and sealed by professional land surveyor. ■ Surveys will be recorded with the Snohomish County Assessor's office and PDF copies will be sent to the City. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 12 Packet Pg. 55 1.3.a DRAFT Task 8 — Geotechnical Engineering Services (HWA) Objective: Murraysmith's geotechnical engineering subconsultant, HWA GeoSciences, Inc. (HWA) will conduct a geotechnical investigation including field investigations (borings), laboratory testing, technical evaluation, and design recommendations for both the Phase 8 and Phase 9 projects. City Involvement: ■ City crews to locate and surface mark all water service connections and sewer laterals in advance of borings ■ Provide right-of-way use permit and City owned utility locates for exploration program ■ Review proposed boring locations and make site visit to confirm proposed exploration program. ■ Provide available existing geotechnical investigation documents from past projects within the project vicinity. ■ Review and provide comments on the Draft Exploration Plan. ■ Review and provide comments on the Draft Geotechnical Engineering Report. Activities: 8.1 Review Available Geotechnical Information Review available geotechnical information from and in the vicinity of the project site to get a better idea of the general geology of the site and surrounding area. This includes review of geologic maps, HWA's library of geotechnical information in the area, and data from online databases. 8.2 Obtain City Street Use Permit Traffic control plans will be generated for the proposed drilling for the sites that require drilling within the roadway. It is assumed drilling at 5 locations (Sites 3, 5, 6, 7, and 8) will be performed within the roadway. A WSDOT standard traffic control plans, requiring lane closures with flaggers, are anticipated to be adequate for this project. All required rights of entry and street use permits will be provided by the City at no cost. 8.3 Coordinate with the of City for Work Within Private Property HWA will work with Murraysmith and the City for permission to drill within private properties for sites where sewer lines run through private properties. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 56 1.3.a DRAFT 8.4 Plan and Coordinate Field Exploration Program HWA will plan and coordinate the geotechnical field exploration program for this project. Following the City's Geotechnical Engineering requirements for Utility Project Design, HWA proposes to drill at least 11 boreholes at least 5 feet deeper than the proposed excavations. Borings will be extended deeper (to at least twice the excavation depth) if the conditions encountered indicate that dewatering with wells may be required. For estimating purposes, it is assumed one (1) site may need dewatering with wells. HWA will coordinate with a flagging subcontractor to complete this phase of work where necessary. The exploration plan will be submitted to the City for review and approval prior to the start of field work. 8.5 Complete Utility Locates HWA will notify the one -call utility and engage a private locating service to have underground utilities located in the vicinity of the proposed borings. 8.6 Conduct Geotechnical Borings A truck -mounted drill rig equipped with hollow -stem auger will be used to drill the geotechnical borings. This will include one (1) boring each at Sites 1 through 6 and two (2) at Site 7 and three (3) borings at Site 8 for a total of 11 borings. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot intervals throughout each boring. A groundwater monitoring well will be installed in selected borings near wetlands (Site 2), near Puget Sound (Site 4) and creek (Sites 7 and 8), for a total of four (4) so that ground water levels can be monitored. All borings will be monitored and logged under full-time observation of an HWA representative. The boring will be drilled by a licensed geotechnical/well driller under subcontract to HWA. 8.7 Generate Boring Logs and Assign Laboratory Testing Samples retrieved from explorations will be sealed in plastic bags and taken to HWA's Bothell, Washington laboratory for further examination and testing. Selected samples will be tested to determine relevant engineering and index properties. Soil and laboratory test information will be presented in summary boring logs that will be generated upon completion of the exploration program. HWA will keep all soil samples collected during the course of these investigations until 30 days after issuance of the final report. Prior to disposal, HWA will inform the client and the client may direct HWA to store the samples, to dispose of the samples, or to deliver the samples to the client. If requested, HWA will store the samples for the owner at a rate of $1.00/sample/month ($25.00/month minimum charge). HWA can deliver the samples to the owner for a maximum charge of $100. HWA will notify the client of the monthly rate for storage prior to disposal or in-house storage. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 14 Packet Pg. 57 1.3.a DRAFT 8.8 Obtain Groundwater Information from Monitoring Well HWA will take water levels readings following the drilling to record the ground water levels in the wells. Typically, the groundwater level readings will be retrieved for the draft report and will be updated for the final report. 8.9 Dewatering Evaluation If groundwater is encountered, a hydraulic conductivity analysis will be performed. HWA will evaluate the data derived from the field investigation and ground water monitoring program to develop recommendations for construction dewatering. Hydraulic conductivity will be estimated using grain size distribution. Field measurement of hydraulic conductivity/flow rate is not included in this scope of work. 8.10 Temporary Shoring Pressure Diagrams HWA will recommend lateral earth pressures for shoring design where open excavations are required to complete the proposed main replacements. 8.11 Draft and Final Geotechnical Report HWA will prepare draft and final geotechnical reports presenting the results of their studies and design recommendations for geotechnical engineering related components of the project. The reports will include exploration logs, site and exploration plan, laboratory test results, groundwater level readings; analytical output and design charts as appropriate, and design recommendations relative to excavation and earthwork. The report will be finalized after comments from the City is received. The groundwater levels will be updated for the final report. 8.12 Geotechnical Support and Coordination of Plans and Specifications HWA will collaborate with Murraysmith and the City to verify that the geotechnical engineering requirements are properly incorporated into the plans and specifications. 8.13 Project and Contract Management HWA will prepare monthly invoices, and progress reports if required. Project management for the geotechnical engineering subtasks will be provided under this task, as well as coordination with and management of all of HWA's subcontractors. Task Deliverables 1. Exploration Plan. PDF, via email 2. Draft and Final Geotechnical Engineering report. PDF, via email City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 58 1.3.a DRAFT Assumptions ■ Field investigation services will be scheduled to allow City to provide adequate notification to public ■ Up to eleven (11) exploration borings are anticipated to depths ranging from 15 to 30 feet below grade. ■ Four (4) groundwater monitoring wells will be installed in select borings at Sites 2,4,7, and 8. ■ If groundwater is encountered, hydraulic conductivity will be estimated using the grain size. The proposed project fees do not include field measurement of hydraulic conductivity/flow rate. ■ WSDOT standard traffic control plans, requiring lane closures with flaggers, will be sufficient for this project. ■ Access to the site and all required rights of entry and street use permits will be provide by the City at no cost to HWA. ■ HWA will coordinate with a flagging subcontractor as necessary to complete subsurface exploration work. ■ Soil samples collected will be disposed of 30 days following the issuance of the final geotechnical report. ■ All geotechnical borings drilled through existing pavement will be patched with rapid set concrete Task 9 — Environmental Services (Confluence) Objective: Confluence Environmental Company (Confluence) will provide environmental support necessary to investigation and determine the presence or absence of wetlands and streams, delineate wetlands, and prepare a Critical Areas Report. City Involvement: ■ Obtain right -of -entry to properties in the project area for critical areas evaluation. ■ Provide recent Critical Areas Reports completed in the project vicinity. ■ Review and provide comments on the Draft Critical Areas Report. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 16 Packet Pg. 59 1.3.a DRAFT Activities: 9.1 Project Management This task includes project management, coordination, and discussion with Murraysmith and the City as necessary. 9.2 Critical Areas Desktop Review and Site Investigation Confluence will conduct a desktop review of existing available information on potential critical areas at the proposed site (Site 2). Confluence will access the City GIS mapping information and other sources such as U.S. Fish and Wildlife Service National Wetlands Inventory, WDFW Priority Habitat and Species, WDFW Salmonscape. Any recent critical areas reports or maps provided by the City will also be reviewed. Confluence will conduct a site visit to assess, delineate, and characterize any wetlands and streams along the proposed alignment, specifically at Site 2. Work will determine if off -site wetlands or streams are present whose buffers could encroach onto the areas where work is proposed. 9.2.1 Wetlands Confluence will delineate wetland boundaries using the Routine Determinations method described by the U.S. Army Corps of Engineers Wetland Determination Manual (Corps 1987) and the local Regional Supplement (Corps 2010) to comply with city and federal regulations. The wetland boundary will be flagged and recorded using a differential Global Positioning System (GPS) (e.g., Trimble Geo XT). If visual indicators of wetland vegetation or standing water are observed off the alignment, Confluence will conduct a reconnaissance of the wetlands and determine their approximate location. Confluence will document the presence or absence of wetlands with field data forms. It is assumed that detailed survey of wetland boundaries will be completed by others based on established flagging. 9.2.2 Streams Assessment of any streams present will be according to the City and Washington Administrative Code. Delineation of the ordinary high water mark (OHWM) will follow the methods described in Determining the Ordinary High Water Mark for Shoreline Management Act Compliance in Washington State (Anderson et al. 2016). The OHWM will be flagged and location of the flags recorded using a differential GPS. The presence or absence of OHWM indicators will be documented with field notes City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 17 Packet Pg. 60 1.3.a DRAFT 9.3 Critical Areas Report Following completion of Task 9.2, a Critical Areas Report following the guidelines provided by the City will be prepared. Confluence will provide one (1) electronic copy of the draft report review. Review comments will be incorporated into a final report. An electronic copy of the final report will be provided. A shapefile of the location of critical areas and their buffers will be provided. The Critical Areas Report will include a figure showing the location of critical areas (i.e., wetlands and/or stream) determined to be present during Task 9.2. The wetland section will include the delineated wetland edge and their buffers according to the City. If wetlands are present, the report will include the wetland rating determination using the 2014 Wetland Rating System (Hruby 2014), as required by the City. 9.4 Optional Support This task provides up to 10 hours of additional environmental and permitting support. This task will be authorized by the City prior to use should the City determine it appropriate. Task Deliverables 1. Draft and Final Critical Areas Report. PDF, via email Assumptions ■ GPS data collected will be provided to the surveyor so that Confluence will not need to be on -site during the survey. ■ An electronic file of the recorded flagging locations in a georeferenced shapefile format will be provided to Confluence by the surveyor and Confluence will not have to rectify data or export data to a shapefile format. ■ The site is not overgrown by dense vegetation such that navigating the site is difficult and time consuming. ■ Wetlands may be present on the site, but the site is not encumbered by a wetland mosaic. A wetland mosaic is an area with a concentration of multiple small wetlands in which each patch of wetland is less than 1 acre; on average; patches are less than 100 feet from each other; and areas delineated as vegetated wetland are more than 50% of the total area of the entire mosaic, including uplands and open water. ■ Site 2 is the only location being addressed in the Critical Areas Report. ■ Only one (1) round of revisions is required prior to finalization of the report. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 61 1.3.a DRAFT Task 10 — Potholing Services (APS, Limited) Objective: Under this task, potholing services will be performed by Murraysmith's subconsultant Applied Professional Services (APS) on an as -needed basis. City Involvement: ■ Provide right-of-way use permit for potholing services. ■ Coordinate right -of -entry for potholing on private property. ■ Review proposed pothole locations and confirm proposed program. Activities: 10.1 Potholes Services under this task will include conducting field investigations utilizing air vacuum excavation potholes, defining existing utility locations and sizes, and documenting findings in a data sheet. APS will provide the appropriate traffic control measures. Murraysmith will coordinate the extent of the potholing and will review and provide comment on field notes/data sheets. This task provides up to $20,000 for potholing support. This task will be authorized by the City prior to use should the City determine it appropriate. Task Deliverables 1. PDF copies of field notes and data sheets Assumptions ■ No temporary or permanent easements will be required. ■ Potholing services will be scheduled to allow City to provide adequate notification to public. ■ APS will conduct potholing work up to $20,000 to verify potential utility conflicts. ■ Test holes will be backfilled with 5/8-inch select, sand or pea gravel and temporary pavement EZ-street patch cap as approved by the City. ■ APS will prepare and submit to the Citytraffic control plans and permit applications needed for all lane closures or detours. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 19 Packet Pg. 62 1.3.a DRAFT Task 11— Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated work not specifically identified in the scope of work tasks defined above. Such work items will be undertaken only after written authorization from the City. Project Schedule Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below, which reflects the City's desire to complete all design and construction work by the end of 2021. Factors beyond Murraysmith's control may result in the schedule being extended. Notice to Proceed March 2020 Preliminary Design Submittal July 2020 60% Contract Document Submittal September 2020 90% Contract Document Submittal November 2020 Final Contract Document Submittal December 2020 Bidding and Award February 2021 Construction March -September 2021 City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 63 DR 1.3.a 2021 (PHASE 8) SEWERLINE REPLACEMENT PROJECT CITY OF EDMONDS PROPOSED FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Principal Engineer VI $280 Principal Engineer IV $260 Professional Engineer VI $191 Professional Engineer $181 Engineering Designer II $155 Technician IV $165 Admin. III $120 Admin. I $99 Hours Labor Subconsultants Subconsultant Total with Markup Expenses CADD Units $18/hr DHA HWA Confluence APS Perry Kreshel Hiatt Tannahill I Taxdahl Marx DeHaven Wall Task 1- Project Management Task 1.1- Invoices/Status Reports 4 12 14 30 $ 5,014 $ - $ 10 $ - $ 5,024 Task 1.2 - Coordination with the Owner 2 6 12 6 26 $ 5,008 $ - $ 10 $ - $ 5,018 Task 1.3- Kick-off and Project Coordination Meetings 12 20 16 2 2 52 $ 9,992 $ - $ 100 $ - $ 10,092 Task 1.4- Quality Assurance/Quality Control(QA/QC) 8 6 14 $ 3,471 $ - $ 30 $ 36 $ 3,537 Task Subtotal 10 22 6 44 16 2 14 8 122 $ 23,485 $ $ $ $ $ Is 150 $ 36 $ 23,671 Task 2 - Data Collection and Utility Coordination Task 2.1- Data Collection and Review 16 24 1 41 $ 6,883 $ - $ 10 $ - $ 6,893 Task 2.2 - Utility Coordination and Analysis 12 32 4 48 $ 7,987 $ - $ - $ 72 $ 8,059 Task 2 Subtotal 0 0 0 28 56 4 0 1 89 $ 14,870 $ - $ - $ - $ - $ $ 10 $ 72 $ 14,952 Task 3 - Preliminary Design Task 3.1- Plans (30% Design Completion Level) 12 52 96 100 2 262 $ 45,213 $ - $ 50 $ 1,800 $ 47,063 Task 3.2 - Engineer's Opinion of Probable Construction Cost 4 8 12 24 $ 4,457 $ - $ - $ - $ 4,457 Task 3.3 - Permitting Support (Limited) 4 6 4 14 $ 2,372 $ - $ - $ 72 $ 2,444 Task 3 Subtotal 0 16 0 64 114 104 0 2 300 $ 52,041 $ $ $ $ $ $ 50 $ 1,872 $ 53,963 Task 4- Final Design Task 4.1- Plans, Specifications, and Estimate (60% and 90% Design Completion Level) 16 72 110 102 8 308 $ 53,161 $ - $ 50 $ 1,836 $ 55,047 Task 4.2 - Final Bid Ready Plans, Specifications & Estimate 6 24 28 32 4 94 $ 16,318 $ - $ 50 $ 576 $ 16,944 Task 4.3- Constructability Review 2 4 8 6 20 $ 4,319 $ - $ 15 $ - $ 4,334 Task 4.4 - Coordination with the City of Lynnwood 6 6 12 $ 2,066 $ - $ 25 $ - $ 2,091 Task 4 Subtotal 2 8 108 1" 134 0 12 434 $ 75,864 $ - $ - $ - $ - $ - $ 140 $ 2,412 $ 78,416 Tasks - Bidding Assistance (Limited) Task 5.1- Bidder Inquiries and Addenda 2 4 8 2 2 18 $ 3,087 $ - $ - $ 36 $ 3,123 Task 5 Subtotal 0 2 0 4 8 2 0 2 18 $ 3,087 $ - $ - $ - $ - $ - $ $ 36 $ Task 6 - Engineering Support During Construction (Limited) Task 6.1- Pre -Construction Conference 2 4 4 10 $ 1,911 $ - $ 25 $ - $ 1,936 Task 6.2 - Clarifications and Changes 6 8 6 20 $ 3,399 $ - $ - $ 108 $ 3,507 Task 6.3 - Record Drawings (As -built Drawings) 3 6 10 19 $ 3,201 $ - $ - $ 180 $ 3,381 Task 6 Subtotal 0 2 0 13 18 16 0 0 49 $ 8,511 $ - $ - $ - $ - $ - $ 25 $ 288 $ 8,824 Task 7- Survey Services(DHA) 4 4 8 1 1 17 $ 2,832 $ 59,056 $ 64,961 $ 144 $ 67,937 Task 7 Subtotal 0 0 0 4 4 8 0 1 17 $ 2,832 $ 59,056 $ - $ - $ - $ 64,961 $ $ 144 $ 67,937 Task 8- Geotechnical Engineering Services(HWA) 2 4 6 1 13 $ 2,330 $ 50,824 $ 55,906 $ 58,236 Task 8 Subtotal 0 2 0 4 6 0 0 1 13 $ 2,330 $ - $ 50,824 $ - $ - $ 55,906 $ $ $ 58,236 Task 9 - Environmental Services (Confluence) 2 2 4 1 9 $ 1,641 $ 16,400 $ 18,040 $ 19,681 Task 9 Subtotal 0 2 0 2 4 0 0 1 9 $ 1,641 $ - $ - $ 16,400 $ - $ 18,040 $ $ $ 19,681 Task 10 - Potholing Services (APS, Limited) 2 4 1 7 $ 1,108 $ 20,000 $ 22,000 $ 23,108 Task 10 Subtotal 0 0 0 2 4 0 1 0 1 7 $ 1,108 $ - $ - $ - $ 20,000 $ 22,000 $ $ $ 23,108 Task 11- Unanticipated Task Reserve (As Needed) $ 20,000 $ 20,000 Task 11 Subtotal 0 0 0 0 0 0 0 0 0 $ 20,000 $ - $ - $ - $ - $ - $ $ $ 20,000 TOTAL -ALL TASKS 12 72 14 273 374 270 14 29 1 1058 1 $ 205,7691 $....... 59,0561 $ 50,824 1 $___. 16,4001 $ 20,0001 $...... 160,908 $ 375 $ 4,860 $.......... 371,912 City of Edmonds 2021 (Phase 8) Sewerline Replacement Project January 2020 Murraysmith Packet Pg. 64 6:\PDX_BD\Clients\Edmonds, WA\2021-2022 Sanitary Sewer Replacement Project 11-19\2021 SS (Phase 8) Scope-Fee\2021(Phase 8) Sewerline Replacement Fee Estimate DRAFT 1.4 City Council Agenda Item Meeting Date: 02/11/2020 Level 3 Communications LLC Franchise Ordinance Staff Lead: Jeff Taraday, City Attorney Department: City Attorney's Office Preparer: Scott Passey Background/History The City Council previously approved a Franchise Agreement with MClmetro Access Transmission Services Corp., D/B/A Verizon Access Transmission Services in 2017. The Level 3 Franchise is based substantially on the terms of the MCI Metro Access Franchise. Staff Recommendation The City Attorney's Office recommends the Council authorize the City to execute this Franchise Agreement via Ordinance with Level 3 Communications, LLC. Narrative Level 3 Communications, LLC is a wholly owned subsidiary of Centuryl-ink providing telecommunications services and seeks a Franchise from City of Edmonds in order to conduct work in the City right of way to provide its telecommunications services to its customers. As soon as the Franchise is executed Level 3 intends to begin the permit process in order to provide Virginia Mason Medical Center with new fiber into its building for additional bandwidth. The terms of this Franchise Agreement are based substantially on the terms of the MClmetro Access agreement, which the City Council approved in 2017. In particular, several significant provisions are identical: Section 5 Term; Section 8 Undergrounding; Section 10 Work in Public Ways; Section 11 Restoration After Construction, Section 12 Emergency Work; Section 14 Recovery of Costs; Section 16 Indemnification and Waiver; Section 17 Insurance; Section 18 Abandonment and Removal; Section 19 Construction Bond; Section 21 Forfeiture and Revocation; Section 22 City Ordinances and Regulations; Section 24 Severability; Section 25 Assignment; Section 28 Attorney's Fees. The following provisions have minimal differences: Section 3 Construction Permits Required (stating Franchisee can propose alternate routes for City Engineer consideration, cost is not an issue where Franchisee bears all costs); Section 7 Relocation (parties agree to comply with RCW 35.99.060(2) relating to notice and service provider relocation timeline -the parties would have to comply regardless); Section 9 Maps and Records (City will not ask Franchisee to provide a format not already used by Franchisee); Section 23 Survival (is broader by maintaining survival obligations even if Franchisee transfers ownership of the Facilities or abandons them.) Packet Pg. 65 1.4 Section 15 Consideration, is similar to the MCI Franchise in that it acknowledges the City cannot charge a franchise fee on a telephone business under state law, acknowledges City can and will be reimbursed costs and expenses as set forth in Recovery of Costs Section, and states nothing in this Franchise affects City authority of taxation. Where it differs is that it states Franchisee agrees that all of its activities authorized by this Franchise are subject to City Telephone Business Tax and is subject to all taxes authorized by state law. Section 15A imposes an audit provision upon Franchisee. Section 1 defines terms, including the service provided. The service Franchisee is authorized to provide is telecommunications services, as in the MCI Franchise, but here we define Telecommunications Service as it is defined by statute. Whereas the MCI Franchise included internet services, this Franchise does not. Level 3 Communications, LLC has indicated that they agree to the terms of the attached draft Franchise, but their formal agreement can occur only after the Franchise has been approved by the City Council. Attachments: 200206 FINAL draft franchise Ordinance with Level 3 Communications, LLC Packet Pg. 66 1.4.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO LEVEL 3 COMMUNICATIONS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, A NON-EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS THE PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Level 3 Communications, LLC, is a Delaware limited liability company, and a wholly -owned subsidiary of CenturyLink, Inc., with its principal offices at: 1025 Eldorado Blvd. Broomfield, CO 80021, and WHEREAS, Level 3 Communications, LLC, is a telephone business providing telecommunications services to customers; and WHEREAS. Level 3 Communications, LLC, has requested that the City grant it the right to install, operate, and maintain a telecommunications system within the public ways of the City, and WHEREAS, the City Council has found it desirable for the welfare of the City and its residents that such a non-exclusive franchise be granted to Level 3 Communications, LLC; and WHEREAS, the City Council has the authority under state law to grant franchises for the use of its streets and other public properties; and WHEREAS, the City is willing to grant the rights requested subject to certain terms and conditions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Definitions. For the purposes of this Franchise, the following terms, phrases, words, and abbreviations shall have the meanings ascribed to them below. When not inconsistent with the context, words used in the present tense include the future tense, words in the plural number include the singular number, and words in the singular number include the plural number. a. "Affiliate" means an entity which owns or controls, is owned or controlled by, or is under common ownership with the Franchisee. b. "City" means the City of Edmonds, Washington. Packet Pg. 67 1.4.a C. "Facilities" shall mean Franchisee's telecommunications system constructed and operated within the City's Public Ways, and shall include all cables, wires, conduits, ducts, pedestals, and any associated converter, equipment, or other facilities within the City's Public Ways, designed and constructed for the purpose of providing Telecommunications Service, d. "FCC" means the Federal Communications Commission, or any successor governmental entity hereto. e. "Franchise" shall mean the initial authorization, or renewal thereof, granted by the City, through this Ordinance, or a subsequently adopted Ordinance, which authorizes construction and operation of the Franchisee's Facilities for the purpose of offering Telecommunications Service. f. "Franchisee" means Level 3 Communications, LLC, a Delaware limited liability company, or the lawful successor, transferee, or assignee thereof. g. "Person" means an individual, partnership, association, joint stock company, trust, corporation, or governmental entity. h. "Public Way" shall mean the surface of, and any space above or below, any public street, highway, freeway, bridge, path, alley, court, boulevard, sidewalk, parkway, lane, drive, circle, or other public right-of-way, including, but not limited to, public utility easements, utility strips, or rights -of -way dedicated for compatible uses and any temporary or permanent fixtures or improvements located thereon now or hereafter held by the City in the Service Area, which shall entitle the City and the Franchisee the use thereof for the purpose of installing, operating, repairing, and maintaining the Facilities. Public Way shall also mean any easement now or hereafter held by the City within the Service Area for the purpose of public travel, or for utility or public service use dedicated for compatible uses, and shall include other easements or rights -of -way, which within their proper use and meaning entitle the City and the Franchisee to the use thereof for the purposes of installing or transmitting the Franchisee's Telecommunications Service over the Facilities. i. "Service Area" means the present municipal boundaries of the City, and shall include any additions thereto by annexation or other legal means. j. "Telecommunications Service" is as defined in RCW § 82.04.065(27) in effect as of the date of this agreement. "Telecommunications Service" means the electronic transmission, conveyance, or routing of voice, data, audio, video, or any other information or signals to a point, or between or among points. "Telecommunications service" includes such transmission, conveyance, or routing in which computer processing applications are used to act on the form, code, or protocol of the content for purposes of transmission, conveyance, or routing without regard to whether such service is referred to as voice over internet protocol services or is classified by the federal communications commission as enhanced or value added. "Telecommunications service" does not include: 2 Packet Pg. 68 1.4.a (a) Data processing and information services that allow data to be generated, acquired, stored, processed, or retrieved and delivered by an electronic transmission to a purchaser where such purchaser's primary purpose for the underlying transaction is the processed data or information; (b) Installation or maintenance of wiring or equipment on a customer's premises; (c) Tangible personal property; (d) Advertising, including but not limited to directory advertising; (e) Billing and collection services provided to third parties; (f) Internet access service; (g) Radio and television audio and video programming services, regardless of the medium, including the furnishing of transmission, conveyance, and routing of such services by the programming service provider. Radio and television audio and video programming services include but are not limited to cable service as defined in 47 U.S.C. Sec. 522(6) and audio and video programming services delivered by commercial mobile radio service providers, as defined in section 20.3, Title 47 C.F.R.; (h) Ancillary services; (i) Digital products delivered electronically, including but not limited to music, video, reading materials, or ring tones; or 0) Software delivered electronically. The preceding terms have the following meanings as defined by statute: "Ancillary services" means services that are associated with or incidental to the provision of "telecommunications services," including but not limited to "detailed telecommunications billing," "directory assistance," "vertical service," and "voice mail services. "Detailed telecommunications billing service" means an ancillary service of separately stating information pertaining to individual calls on a customer's billing statement. "Directory assistance" means an ancillary service of providing telephone number information, and/or address information. "Vertical service" means an ancillary service that is offered in connection with one or more telecommunications services, that offers advanced calling features that allow customers to identify callers and to manage multiple calls and call connections, including conference -bridging services. "Voice mail service" means an ancillary service that enables the customer to store, send, or receive recorded messages. "Voice mail service" does not include any vertical services that the customer may be required to have in order to use the voice mail service. Section 2. Authority Granted. The City hereby grants to the Franchisee, its heirs, successors, legal representatives, and assigns, subject to the terms and conditions hereinafter set forth, the right, privilege, and authority to utilize the Public Ways of the City for construction and operation of the Franchisee's Facilities and to acquire, construct, operate, maintain, replace, use, install, remove, repair, reconstruct, inspect, sell, lease, transfer or to otherwise utilize in any lawful Packet Pg. 69 1.4.a manner, all necessary equipment and facilities thereto for Franchisee's Facilities, and to provide Telecommunications Service. Section 3. Construction Permits Required. A. Prior to site -specific location and installation of any portion of its Facilities within a Public Way, the Franchisee shall apply for and obtain a Construction Permit pursuant to ECDC Chapter 18.60. In addition to any criteria set forth in ECDC Chapter 18.60, the City Engineer shall apply the following criteria in the issuance or denial of a Construction Permit application: Whether the Franchisee has received all requisite licenses, certificates, and authorizations from applicable federal, state, and local agencies with jurisdiction over the activities proposed by the Franchisee; 2. Whether there is sufficient capacity in the Public Ways to accommodate the Franchisee's proposed Facilities; 3. The capacity of the Public Ways to accommodate additional utility, cable, and Facilities if the Construction Permit is granted; 4. The damage or disruption, if any, of public or private Facilities, utilities, improvements, service, travel or landscaping if the Construction Permit is granted; 5. The public interest in minimizing the cost and disruption of construction within the Public Ways. If all costs at issue are entirely born by Franchisee, then cost would not be a concern; and 6. If any criteria lead the City Engineer to deny Franchisee a Construction Permit, then City will consider any alternate routes and/or locations that may be proposed by Franchisee. B. Unless otherwise provided in said Permit and except for emergency repairs, the Franchisee shall give the City at least 48 hours' notice of the Franchisee's intent to commence work in the Public Ways. The Franchisee shall file plans or maps with the City showing the proposed location of its Facilities and pay all duly established permit and inspection fees associated with the processing of the permit. Except as otherwise provided in this Franchise, including in the case of an emergency for which permitting is covered by Section 12 of this Franchise, no work shall commence within any Public Way without said Permit. Section 4. Grant Limited to Occupation. Nothing contained herein shall be construed to grant or convey any right, title, or interest in the Public Ways of the City to the Franchisee, nor shall anything contained herein constitute a warranty of title. Section 5. Term of Franchise. The term of this Franchise shall be for a period of five (5) years from the date of acceptance as set forth in Section 31 (Acceptance), unless sooner .19 Packet Pg. 70 1.4.a terminated. This Franchise shall not renew unless and until the City and Franchisee reach agreement on a renewal and said agreement is approved by ordinance of the City Council. In the event that agreement cannot be reached, this Franchise shall terminate at the end of the then current term. Nothing in this Section prevents the parties from reaching agreement on renewal earlier than the time periods indicated. If Franchisee requests renewal of this Franchise, then during the period that the parties are conducting good faith discussions concerning renewal, this Franchise shall not terminate in the event the term of this Franchise as set forth in this Section 5 expires, PROVIDED THAT the request for renewal must occur prior to the expiration date to take advantage of this continuation provision. Section 6. Non -Exclusive Grant. This Franchise shall not in any manner prevent the City from entering into other similar agreements or granting other or further franchises in, under, on, across, over, through, along or below any of said Public Ways of the City. However, the City shall not permit any such future franchisee to physically interfere with the Franchisee's Facilities and any such rights shall be granted pursuant to applicable law. In the event that such physical interference or disruption occurs, the City Engineer may assist the Franchisee and such subsequent franchisee in resolving the dispute. Further, this Franchise shall in no way prevent or prohibit the City from using any of its Public Ways as authorized by law or not prohibited by law or affect its jurisdiction over them or any part of them, and the City shall retain power to make all necessary changes, relocations, repairs, maintenance, establishment, improvement, dedication of the same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new Public Ways, all in compliance with this Franchise and applicable law. Section 7. Relocation of Facilities. A. Where relocation of Facilities is required by the City, City and Franchisee shall comply with RCW § 35.99.060(2). If RCW 35.99.060(2) is amended after the date of this franchise, then the parties' obligations are likewise amended. B. Upon such notice issued pursuant to RCW§ 35.99.060(2), the Franchisee agrees and covenants, to protect, support, temporarily disconnect, relocate, or remove from any Public Way any portion of its Facilities when so required by the City Engineer by reason of traffic conditions, public safety, dedications of new Public Ways and the establishment and improvement thereof, widening and improvement of existing Public Ways, street vacations, freeway construction, change or establishment of street grade, or the construction of any public improvement or structure by any governmental agency acting in a governmental capacity. ; provided that the Franchisee shall in all cases have the privilege to temporarily bypass, in the authorized portion of the same public way upon approval by the City Engineer, any section of cable or any other facility required to be temporarily disconnected or removed. B. Upon the reasonable request of the City Engineer and in order to facilitate the design of City street and right-of-way improvements, the Franchisee agrees to, at its sole cost and expense, locate, and if reasonably determined necessary by the City, to excavate and expose portions of its Facilities for inspection so that the location of same may be taken into account in the improvement design, PROVIDED that, Franchisee shall not be required to excavate and expose its Facilities unless the Franchisee's as -built plans and maps of its Facilities submitted pursuant to 5 Packet Pg. 71 1.4.a Section 9 (Maps and Records) of this Franchise are reasonably determined by the City Engineer to be inadequate for purposes of this paragraph. The decision to relocate said Facilities in order to accommodate the City's improvements shall be made by the City Engineer upon review of the location and construction of the Franchisee's Facilities. . C. If the City Engineer determines that the project necessitates the relocation of the Franchisee's then existing Facilities, the City shall: 1. Within a reasonable time, which shall be no less than 30 days, prior to the commencement of such improvement project, provide the Franchisee with written notice requiring such relocation. Provided, however, that in the event an emergency posing a threat to public safety, health or welfare, or in the event of an emergency beyond the control of the City and which will result in severe financial consequences to the City, the City shall give the Franchisee written notice as soon as practicable; and 2. Provide the Franchisee with copies of information for such improvement project and a proposed location for the Franchisee's Facilities so that the Franchisee may relocate its Facilities in other Public Ways in order to accommodate such improvement project. 3. The Franchisee shall complete relocation of its Facilities at no charge or expense to the City so as to accommodate the improvement project at least 10 days prior to commencement of the project. In the event of an emergency as described herein, the Franchisee shall relocate its Facilities within the time period specified by the City Engineer. D. The Franchisee may, after receipt of written notice requesting a relocation of its Facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise the Franchisee in writing if one or more of the alternatives are suitable to accommodate the work, which would otherwise necessitate relocation of the Facilities. If so requested by the City, the Franchisee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by the Franchisee full and fair consideration, within a reasonable time, so as to allow for the relocation work to be performed in a timely manner. In the event the City ultimately determines that there is no other reasonable alternative, the Franchisee shall relocate its Facilities as otherwise provided in this Section. E. The provisions of this Section shall in no manner preclude or restrict the Franchisee from making any arrangements it may deem appropriate when responding to a request for relocation of its Facilities by any person or entity other than the City, where the facilities to be constructed by said person or entity are not or will not become City -owned, operated or maintained facilities; provided, that such arrangements do not unduly delay a City construction project. F. The Franchisee will indemnify, hold harmless, and pay the costs of defending the City against any and all claims, suits, actions, damages, or liabilities for delays on City construction projects caused by or arising out of the failure of the Franchisee to relocate its Facilities in a timely 0 Packet Pg. 72 1.4.a manner; provided, that the Franchisee shall not be responsible for damages due to delays caused by the City or circumstances beyond the reasonable control of the Franchisee. G. The cost and expenses associated with relocation of the Franchisee's Facilities shall be the responsibility of the Franchisee unless the Franchisee had paid for the installation or relocation cost of the same Facilities within the past five years. Notwithstanding any other provision of this Ordinance, in the event of a conflict between this Ordinance and the provisions of applicable state law, the provisions of the applicable state law shall control. H. In the event that the City orders the Franchisee to relocate its Facilities for a project which is primarily for private benefit, the private parry or parties causing the need for such project shall reimburse the Franchisee for the cost of relocation in the same proportion as their contribution to the cost of the project. In the event of an unforeseen emergency that creates a threat to the public safety, health, or welfare, the City may require the Franchisee to relocate its Facilities at its own expense, any other portion of this Section notwithstanding. Section 8. Undergrounding of Facilities. Consistent with ECDC Chapter 18.05, all of Franchisee's Facilities shall be placed underground. Section 9. Maps and Records. After construction is complete, the Franchisee shall provide the City with accurate copies of as -built plans and maps in a form and content prescribed by the City Engineer. These plans and maps shall be provided at no cost to the City, and shall include hard copies and digital copies in a format specified by the City Engineer. Provided that the City won't require Franchisee to provide a format not already used by Franchisee. Section 10. Work in Public W A. During any period of relocation, construction, or maintenance, all surface structures, if any, shall be erected and used in such places and positions within said Public Ways and other public properties so as to interfere as little as possible with the free passage of traffic and the free use of adjoining property. The Franchisee shall at all times post and maintain proper barricades and comply with all applicable safety regulations during such period of construction as required by the ordinances of the City or the laws of the state of Washington, including RCW 39.04.180 for the construction of trench safety systems. B. During the progress of the work, the Franchisee shall not unnecessarily obstruct the passage or proper use of the Public Ways, and all work by the Franchisee in any area covered by this Franchise and as described in this Section shall be performed in accordance with City of Edmonds Public Works Construction Standards and warranted for a period of one year. C. The City may require the Franchisee in its construction, relocation, or placement of ducts or conduits within the Public Ways to provide the City with additional ducts or conduits and related structures necessary to access the same. The terms and conditions under which additional ducts and/or conduits shall be provided shall be consistent with Section 070 (Relocation of Communications System) of RCW Chapter 35.99. 7 Packet Pg. 73 1.4.a D. The Franchisee shall cooperate with the City and all other persons with authority from the City to occupy and use the Public Ways of the City in coordination of construction activities and joint trenching projects. By February I" of each calendar year, the Franchisee shall provide the City with a schedule of its proposed construction activities for that calendar year in, around, or that may affect the Public Ways of the City. The Franchisee shall also meet with the City and other grantees, franchisees, permittees, and users of the Public Ways of the City annually, or as determined by the City, to schedule and coordinate construction activities. The City Engineer shall coordinate all construction locations, activities, and schedules to minimize public inconvenience, disruption, or damage to the Public Ways of the City. E. Consistent with RCW Chapter 35.99, the Franchisee may, on an annual basis, file notice with the City Clerk and the City Engineer of its desire to receive notices related to public improvement projects within the Public Ways of the City. In the event that the Franchisee is mailed such a notice and fails to coordinate installation or construction of its Facilities with the public improvement project, the City Engineer may deny the Franchisee's construction permit application for those portions of any of the Franchisee's construction projects which seek to disrupt the surface of any said street for a period of up to five years, as reasonably determined by the City Engineer for the purpose of protecting the City's investment in said public improvement projects. In the alternative, the City Engineer may require the Franchisee to fully restore the surface and sub -surface areas of such street to the condition that it was in immediately after completion of the public improvement project. F. If either the City or the Franchisee shall at any time after installation of the Facilities plan to make excavations in area covered by this Franchise and as described in this Section, the party planning such excavation shall afford the other, upon receipt of written request to do so, an opportunity to share such an excavation. PROVIDED THAT: I. Such joint use shall not unreasonably delay the work of the party causing the excavation to be made or unreasonably increase its costs; 2. Such joint use shall be arranged and accomplished on terms and conditions satisfactory to both parties; and 3. Either party may deny such request for safety reasons or if their respective uses of the trench are incompatible. Section 11. Restoration after Construction. The Franchisee shall, after installation, construction, relocation, maintenance, removal, or repair of its Facilities within the Public Ways, restore the surface of said Public Ways and any other City -owned property that may be disturbed by the work, to at least the same condition the Public Way or City -owned property was in immediately prior to any such installation, construction, relocation, maintenance, or repair, reasonable wear and tear excepted. The Public Works Department shall have final approval of the condition of such Public Ways and City -owned property after restoration, all in accordance with the Edmonds Municipal Code and Public Works Construction standards. All survey monuments which are to be disturbed or displaced by such work shall be referenced and restored, as per WAC 332-120, as the same now exists or may hereafter be amended, and all pertinent federal, state and Packet Pg. 74 1.4.a local standards and specifications. The Franchisee agrees to promptly complete all restoration work and to promptly repair any damage caused by such work to the Public Ways or other affected area at its sole cost and expense according to the time and terms specified in the Construction Permit issued by the City all in accordance with the applicable provisions of the Edmonds Municipal Code, as the same now exists or as it may hereafter be amended or superseded. All work and restoration by the Franchisee pursuant to this Section shall be performed in accord with City of Edmonds Public Works Construction standards and warranted for a period of one year. Section 12. Emergency Work — Permit Waiver. In the event of any emergency in which any of the Franchisee's Facilities located in, above, or under any Public Way break, are damaged, or if the Franchisee's construction area is otherwise in such a condition as to immediately endanger the property, life, health, or safety of any individual, the Franchisee shall immediately take the proper emergency measures to repair its Facilities, to cure or remedy the dangerous conditions for the protection of property, life, health, or safety of individuals without first applying for and obtaining a permit as required by this Franchise. However, this shall not relieve the Franchisee from the requirement of notifying the City of the emergency work and obtaining any permits necessary for this purpose as promptly as reasonably possible after the emergency work. The Franchisee shall notify the City by telephone immediately upon learning of the emergency and shall apply for all required permits not later than the second succeeding day during which the Edmonds City Hall is open for business. Section 13. Dangerous Conditions, Authority for City to Abate. Whenever construction, installation, or excavation of the Facilities authorized by this Franchise has caused or contributed to a condition that appears to substantially impair the lateral support of the adjoining Public Way, street, or public place, or endangers the public, street utilities, or City -owned property, the City Engineer may reasonably require the Franchisee, at the Franchisee's own expense, to take action to protect the public, adjacent public places, City -owned property, streets, utilities, and Public Ways. Such action may include compliance within a reasonably prescribed time. In the event that the Franchisee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the City may enter upon the property and take such actions as are necessary to protect the public, the adjacent streets, utilities, Public Ways, to maintain the lateral support thereof, or actions regarded as necessary safety precautions; and the Franchisee shall be liable to the City for the reasonable -costs thereof after receipt of an itemized bill. Section 14. Recovery of Costs. The Franchisee shall be subject to all permit fees associated with activities undertaken through the authority granted in this Franchise or under the laws of the City. Where the City incurs costs and expenses for review, inspection, or supervision of activities undertaken through the authority granted in this Franchise or any ordinances relating to the subject for which a permit fee is not established, the Franchisee shall reimburse the City directly for any and all reasonable costs, after receipt of an itemized bill. In addition to the above, the Franchisee shall promptly reimburse the City for any and all reasonable costs the City incurs in response to any emergency involving the Franchisee's Facilities, after receipt of an itemized bill. 6 Packet Pg. 75 1.4.a The time of City employees shall be charged at their respective rate of salary, including overtime if applicable. plus benefits and reasonable overhead. All billings will be itemized as to specifically identify the costs and expenses for each project for which the City claims reimbursement. The billing may be on an annual basis, but the City shall provide the Franchise with the City's itemization of costs at the conclusion of each project for information purposes. Provided, however, that this Section shall not be construed to allow the City to invoice Franchisee for costs incurred during the processing of Franchisee's initial franchise application to the extent that such costs were covered by application fees paid to the City pursuant to a fee schedule duly established by the City. Section 15. Consideration. A. State Prohibition of Franchise Fee. Pursuant to RCW 35.21.860, the City is precluded from imposing a fee on a "telephone business" as defined in RCW 82.16.010 and RCW 82.04.065. or a service provider for use of the right-of-way, except for certain authorized costs and expenses or any applicable tax authorized by the RCW including RCW 35.21.865 and RCW 35.21.870. This Franchise is premised upon the City and Franchisee's understanding that the activities proposed by the Franchisee constitute a "telephone business" or Franchisee is acting as a service provider in its use of the City Public Way. If state law is changed or clarified to indicate that Franchisee is not a "telephone business" or service provider, as referenced above, then the City may provide notice to Franchisee that a new Franchise must be agreed to within a year of the notice to continue operating under the Franchise. The City hereby reserves its right to impose a fee on the Franchisee, to the extent authorized by law, for purposes other than to recover its administrative expenses, if the Franchisee's operations are not those of a "telephone business" as defined in RCW 82.04.065, if the Franchisee's operations are now those of a telephone business and change in the future, or if statutory prohibitions on the imposition of such fees are removed. The City also reserves its right to require that the Franchisee obtain a separate agreement for its change in use, which agreement may include provisions intended to regulate the Franchisee's operations, as allowed under applicable law. B. Franchisee Obligated to Pay Administrative Costs. The rights granted under this Franchise are not conditioned upon payment of compensation in addition to reimbursement for costs and expenses as set forth in Section 14 (Recovery of Costs) herein and payment of the cost recovery fees as set forth by the City. C. Franchisee Obligated to Pay Taxes: Nothing in this Ordinance is intended to alter, amend, or modify the taxes and fees that may lawfully be assessed on Franchisee's business activities under this Ordinance pursuant to applicable law. This Franchise does not limit the City's power of taxation. 10 Packet Pg. 76 1.4.a (1) Franchisee Subject to the City Telephone Business Tax. Franchisee agrees that all of its activities in the City of Edmonds authorized by this Franchise are specifically taxable as a telephone business under Edmonds Municipal Code Chapter 3, including EMC 3.20.050 and are taxable at the rate specified therein now in effect or as amended, which at the time of the execution of this Franchise Agreement is 6 percent on amounts specified therein. The City recognizes that its ability to impose taxes on Franchisee is subject to continued lawfulness and that its imposition of the same is subject to standards of equal application. It is agreed that the amount to be taxed will include the amount of tax imposed on Franchisee by City ordinance. (2) Franchisee Subject to All Taxes Authorized by the RCW. Franchisee is subject to payment of any applicable local utility tax and any other tax of whatever kind applicable to Franchisee's operations. Franchisee agrees that all of its activities in the City of Edmonds authorized by this Franchise constitute Telecommunications Services under RCW 82.04.065 and are subject to local sales tax per RCW 82.14.030 and WAC 458-20-245 as well as any other applicable taxes under the RCW, now or as amended during the term of this Franchise. Section 15A. Manner of Payment; Audit. Franchisee shall make all required payments under this Franchise, including taxes, in the form, intervals, and manner requested by the City Treasurer, and furnish him/her any information related to his/her revenue collection functions reasonably requested. In case of audit, the City Treasurer may require Franchisee to furnish a verified statement of compliance with Franchisee's obligations or in response to any questions. Said certificate may be required from an independent, certified public accountant, at Franchisee's expense. Franchisee agrees, upon request of the City Treasurer, to provide copies of all documents filed with any federal, state, or local regulatory agency affecting any of Franchisee's Facilities or business operations in the City of Edmonds. Section 16. Indemnification and Waiver. A. Franchisee hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness, or death of any person or damage to property: 1. For which the negligent acts or omissions of Franchisee, its agents, servants, officers or employees in performing the activities authorized by this Franchise are the proximate cause; 2. By virtue of the Franchisee's exercise of the rights granted herein; 3. By virtue of the City permitting Franchisee use of the City's Public Ways or other public property; 11 Packet Pg. 77 1.4.a 4. Based on the City's inspection or lack of inspection of work performed by Franchisee, its agents and servants, officers or employees in connection with work authorized on the Public Ways or property over which the City has control pursuant to this Franchise or pursuant to any other permit or approval issued in connection with this Franchise 5. Arising as a result of the negligent acts or omissions of Franchisee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction, or work upon the Public Ways, in any Public Way, or other public place in performance of work or services permitted under this Franchise. B. The provisions of Subsection A of this Section shall apply to claims by Franchisee's own employees and the employees of the Franchisee's agents, representatives, contractors, and subcontractors to which Franchisee might otherwise be immune under Title 51 RCW. This waiver of immunity under Title 51 RCW has been mutually negotiated by the parties hereto, and Franchisee acknowledges that the City would not enter into this Franchise without Franchisee's waiver thereof. C. Inspection or acceptance by the City of any work performed by the Franchisee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided that Franchisee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised with Franchisee's consent prior to the culmination of any litigation or the institution of any litigation. Franchisee shall control the defense of any claim under which it is providing indemnification, and the City has the right to participate in the defense of any such claim, and has the right to approve any settlement or other compromise of any such claim, provided that Franchisee shall not be liable for such settlement or other compromise unless it has consented thereto. D. In the event that Franchisee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this Section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to the matter), to have been a wrongful refusal on the part of the Franchisee, then Franchisee shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees, reasonable attorney's fees, the reasonable costs of the City, and reasonable fees of recovering under this Subsection. E. The obligations of Franchisee under the indemnification provisions of this Section shall apply regardless of whether liability for damages arising out of bodily injury to persons or damages to property were caused or contributed to by the City, its officers, agents, employees or contractors except to the extent that such claims, actions, damages, costs, expenses, and attorney's fees were caused by the sole negligence or any willful, malicious, or criminal act on the part of the City, its officers, agents, employees or contractors. In the event that a court of competent jurisdiction determines that this Franchise is subject to the provisions RCW 4.24.115, the parties 12 Packet Pg. 78 1.4.a agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided therein. F. Notwithstanding any other provisions of this Section, Franchisee assumes the risk of damage to its Facilities located in the Public Ways and upon City -owned property from such activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful, malicious, or criminal act on the part of the City, its officers, agents, employees or contractors. Franchisee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Franchisee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Franchisee's Facilities as the result of any interruption of service due to damage or destruction of Franchisee's Facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. Section 17. Insurance. The Franchisee shall procure and maintain insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to the Franchisee, its agents, representatives or employees. The Franchisee shall provide to the City, for its inspection, an insurance certificate including the City as an additional insured as its respective interests may appear under this Agreement on the commercial general liability and commercial automobile liability prior to the commencement of any work or installation of any Facilities pursuant to this Franchise. Such insurance certificate shall evidence: A. Commercial general liability insurance, written on an occurrence basis, including contractual liability coverage, with limits of $5,000,000 per occurrence for bodily injury and property damage, B. Commercial Automobile liability covering all owned, non -owned and hired vehicles with a combined single limit of $3,000,000.00 each accident for bodily injury and property damage. C. Worker's compensation within statutory limits and employer's liability insurance with limits of $1,000,000.00 each accident/disease/policy limit. The liability insurance policies required by this Section shall be maintained by the Franchisee throughout the term of this Franchise, and such other period of time during which the Franchisee is operating without a Franchise hereunder, or is engaged in the removal of its Facilities. Payment of deductibles and self -insured retentions shall be the sole responsibility of the Franchisee. The commercial general liability insurance required by this Section shall contain a clause stating that the coverage shall apply separately to each insured against whom a claim is made or suit is brought. The Franchisee's insurance shall be primary insurance with respect to the City. Any insurance maintained by the City shall be in excess of the Franchisee's insurance and shall not contribute with it. 13 Packet Pg. 79 1.4.a Upon receipt of notice from its insurer(s) Franchisee shall provide the city with thirty (30) days prior written notice of cancellation. Franchisee shall obtain and furnish to the City replacement insurance certificate(s) meeting the requirements of this Section Section 18. Abandonment and Removal of the Franchisee's Facilities. Upon the expiration, termination, or revocation of the rights granted under this Franchise, the Franchisee shall remove all of its Facilities from the Public Ways of the City within 90 days of receiving notice from the City Engineer. Provided, however, that the City may permit the Franchisee's improvements to be abandoned in place in such a manner as the City may prescribe. Upon permanent abandonment, and Franchisee's agreement to transfer ownership of the Facilities to the City, the Franchisee shall submit to the City a proposal and instruments for transferring ownership to the City. Any such Facilities which are not permitted to be abandoned in place which are not removed within ninety (90) days of receipt of said notice shall automatically become the property of the City. Provided, however, that nothing contained within this Section shall prevent the City from compelling the Franchisee to remove any such Facilities through judicial action when the City has not permitted the Franchisee to abandon said Facilities in place. Section 19. Construction Bond. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this Franchise, the Franchisee shall furnish a street repair or sidewalk bond written by a corporate surety acceptable to the City equal to at least 125% of the estimated cost of restoring the Public Ways of the City to the pre -construction condition required by Section 11 (Restoration after Construction) of this Franchise. Said bond shall be required to remain in full force until 60 days after completion of the construction of Grantee's Facilities and other improvements from the Public Ways of the City, and said bond, or separate bond acceptable to the City, shall warrant all such restoration work for a period of one year. In the event that a bond issued to meet the requirements of this Section is canceled by the surety, after proper notice and pursuant to the terms of said bond, Franchisee shall, prior to expiration of said bond, be responsible for obtaining a replacement bond which complies with the terms of this Section. Section 20. Modification. The City and the Franchisee hereby reserve the right to alter, amend or modify the terms and conditions of this Franchise upon the written agreement of both parties to such alteration, amendment or modification. Said modifications shall be approved by the City by ordinance and accepted by the Franchisee consistent with Section 31 (Acceptance) hereof. Section 21. Forfeiture and Revocation. A. This Franchise may be terminated for failure by Franchisee to comply with the material provisions hereof and other provisions of the Edmonds Municipal Code. In addition to termination, the City may impose lesser sanctions, including, but not limited to, monetary penalties, for violation of this Franchise in accordance with the terms of the Franchise herein. B. If the City has reason to believe that Franchisee is in violation of this Franchise or other provisions of the Edmonds Municipal Code, the following procedures shall be followed by the City: 14 Packet Pg. 80 1.4.a 1. The City shall provide Franchisee with a detailed written notice, by certified mail, detailing the violation, the steps necessary to cure such violation, and a reasonable time period within which the violation must be cured. Within thirty days (30) thereafter, Franchisee shall respond demonstrating that no violation occurred, that any problem has been corrected, or with a proposal to correct the problem within a specified period of time. 2. Franchisee may request an extension of time to cure an alleged violation if construction is suspended or delayed by the City, or where unusual weather, natural consequences (e.g., earthquakes, floods, etc.), extraordinary acts of third parties, or other circumstances which are reasonably beyond the control of Franchisee delay progress, provided that Franchisee has not, through its own actions or inactions, contributed to the delay. The amount of additional time allowed will be determined by the City. The extension of time in any case shall not be greater than the extent of the actual non-contributory delay experienced by Franchisee. 3. If said response is not satisfactory to City, the City may declare Franchisee to be in default, with written notice, by certified mail, to Franchisee. Within ten business days after notice to Franchisee, Franchisee may deliver to the City a request for a hearing before the City Council. If no such request is received, the City may declare the Franchise terminated for cause or impose lesser sanctions. 4. If Franchisee files a timely written request for a hearing, such hearing shall be held within thirty (30) days after the City's receipt of the request therefor. Such hearing shall be open to the public and Franchisee and other interested parties may offer written and/or oral evidence explaining or mitigating such alleged non-compliance. Within ten days after the hearing, the City Council, on the basis of the record, will make the determination as to whether there is cause for termination, whether the Franchise will be terminated, or whether lesser sanctions should be imposed. The City Council may in its sole discretion fix an additional time period to cure violations. If the deficiency has not been cured at the expiration of any additional time period or if the City Council does not grant any additional period, the City Council may by resolution declare the Franchise to be terminated and forfeited or impose lesser sanctions. 5. If Franchisee appeals revocation and termination, such revocation may be held in abeyance pending judicial review by a court of competent jurisdiction, provided the Franchisee is otherwise in compliance with this Franchise. In any such appeal, Franchisee shall be responsible for the costs of preparing and filing the City's administrative record with the Court and such costs shall be paid prior to the City's filing thereof. C. In the event that the City elects to impose monetary penalties upon the Franchisee for failure to comply with the material provisions of this Franchise, said penalties shall be assessed at five hundred ($500.00) per day, per violation, for each day beyond thirty (30) days that Franchisee has been in violation. D. Monetary penalties may be assessed retroactive to the date that notification was provided to Franchisee in such cases where Franchisee has been non -responsive in correcting the violation or in the case of flagrant violations. If payment of any penalty is delinquent by three (3) 15 Packet Pg. 81 1.4.a months or more, the City may: (1) require partial or total forfeiture of any performance bond or other surety posted by Franchisee; (2) terminate this Franchise; and/or (3) commence a civil action in a court of competent jurisdiction to collect said penalty. E. Franchisee shall not be deemed to be in default, failure, violation, or non- compliance with any provision of this Franchise where performance was rendered impossible due to materially, substantially, and reasonably to an act of God, fire, flood, storm, or other element or casualty, theft, war, disaster, strike, lock -out, boycott, prevailing war or war preparation, or bona fide legal proceedings, beyond the control of Franchisee. Section 22. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this Franchise, including any valid ordinance made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the locations, elevation, manner or construction and maintenance of any Facilities by the Franchisee, and the Franchisee shall promptly conform with all such regulations, unless compliance would cause the Franchisee to violate other requirements of the law. Section 23. Survival. All of the provisions, conditions, and requirements of this Franchise shall be in addition to any and all other obligations and liabilities the Franchisee may have to the City at common law, by statute, or by contract. The provisions, conditions, and requirements of Sections 7, Relocation of Facilities; 8, Underarounding of Facilities; 10, Work in Public Wks, 11, Restoration after Construction; 13, Dangerous Conditions, Authority for City to Abate; 16, Indemnification and Waiver; 17, Insurance; and 18, Abandonment and Removal of the Franchisee's Facilities, shall survive the expiration or termination of this Franchise, and any renewals or extensions thereof and remain effective until such time as the Franchisee removes its Facilities from the Public Ways. All of the provisions, conditions, regulations and requirements contained in this Franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of the Franchisee and all privileges, as well as all obligations and liabilities of the Franchisee shall inure to its heirs, successors, and assigns equally as if they were specifically mentioned wherever the Franchisee is named herein. Section 24. Severability. In any section, sentence, clause, or phrase of this Franchise should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Franchise. Section 25. Assignment. This agreement may not be assigned or transferred without prior written notice to the City, except that the Franchisee may freely assign this Franchise without notice in whole or part to a parent, subsidiary, or affiliated corporation or as part of any corporate financing, reorganization or refinancing. In the case of transfer or assignment as security by mortgage or other security instrument in whole or in part to secure indebtedness, such notice shall not be required unless and until the secured party elects to realize upon the collateral. 16 Packet Pg. 82 1.4.a Franchisee may, without the prior written notice to the City: (i) Lease the Facilities, or any portion thereof, to another; (ii) Grant an Indefeasible Right of User Interest in the Facilities, or any portion thereof, to another; or (iii) Offer or provide capacity or bandwidth in its Facilities to another, PROVIDED THAT: Franchisee at all times retains exclusive control over such Facilities and remains responsible for locating, servicing, repairing, relocating or removing its Facilities pursuant to the terms and conditions of this Franchise. Section 26. Notice. Any notice or information required or permitted to be given to the parties under this Franchise may be sent to the following addresses unless otherwise specified: CITY: City of Edmonds City Engineer 121 51h Avenue North Edmonds, WA 98020 Telephone: (425) 771-0220 FRANCHISEE: Level 3 Communications, LLC 1025 Eldorado Blvd, ROW Broomfield, CO 80021 Attn: National Infrastructure Services - Director and a copy of Notice (which alone will not constitute notice) CenturyLink Law Department 931 14th Street Denver, CO 80202 Attn: Vice President of Commercial Law Notice shall be deemed given upon receipt in the case of personal delivery, three days after deposit in the United States Mail in the case of regular mail, or the next day in the case of overnight delivery. Section 27. Entire Franchise. This Franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon approval and acceptance of this Franchise. Provided further, that the City and Franchisee reserve all rights they may have under law to the maximum extent possible and neither the City nor Franchisee shall be 17 Packet Pg. 83 1.4.a deemed to have waived any rights they may now have or may acquire in the future by entering into this Franchise. Section 28. Attorney's Fees. If any suit or other action is instituted in connection with any controversy arising under this Franchise, the prevailing party shall be entitled to recover all of its costs and expenses including such sum as the court may judge reasonable for attorney's fees, including fees upon appeal of any judgment or ruling. Section 29. Non -waiver. Failure of the City to declare any such breach or default immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not waive such breach or default, but the City shall have the right to declare any such breach or default at any time. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. Section 30. Governing LawNenue. This Franchise shall be governed by and construed in accordance with the laws of the state of Washington. The venue and jurisdiction over any dispute related to this Franchise shall be with the Snohomish County Superior Court, or, with respect to any federal question, with the United States District Court for the Western District of Washington, at Seattle. Section 31. Acceptance. Within 60 days after the passage and approval of this ordinance, this Franchise shall be accepted by Franchisee by its filing with the City Clerk an unconditional written acceptance thereof. Failure of the Franchisee to so accept this Franchise within said period of time shall be deemed a rejection thereof, and the rights and privileges herein granted shall, after the expiration of the 60 day period, absolutely cease and determine, unless the time period is extended by ordinance duly passed for that purpose. Section 32. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect 5 days after the passage and publication of an approved summary thereof consisting of the title. CITY OF EDMONDS MAYOR ATTEST/AUTHENTICATED : In Packet Pg. 84 1.4.a 19 a� c CITY CLERK SCOTT PASSEY L O a) N t V C R L U J J N C O O v 7 O U Cl) N N J Q Packet Pg. 85 1.4.a APPROVED AS TO FROM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: 20 Packet Pg. 86 1.4.a SUMMARY ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO LEVEL 3 COMMUNICATIONS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, A NON- EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS THE PUBLIC RIGHTS - OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, ESTABLISHING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2020. City Clerk, Scott Passey 21 Packet Pg. 87 2.1 City Council Agenda Item Meeting Date: 02/11/2020 Finance Committee Orientation Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Staff Recommendation Narrative Staff will provide committee members a brief overview of the City's budget process, financial reporting, vouchers, some of the City's primary revenues, share a list of finance polices and our roles. Also attached is an Association of Washington Article, "State of the Cities" for Committee review. Attachments: Finance Committee Orientation stateofcities 2020 Packet Pg. 88 z..a Finance Committee Orientation 189� Topics for Tonight's Orientation ➢ Budget Process ➢ Financial Reporting ➢ Claims / Vouchers ➢ Finance Policy ➢ Property Tax / Sales Tax ➢ Committee Member Roles 1 Packet Pg. 89 2.i.a Financial Reporting rnC. 1 09v Financial Reporting Documents ➢ Comprehensive Annual Financial Report (CAFR) ➢ Citizen's Report ➢ Monthly & Quarterly Financial Reports Packet Pg. 90 z.t.a Budget Process rnC. 1 09v Review Budget Process &Documents ➢ Annual Budget Development -June -December ✓ Preliminary Budget Book -Early October ✓ Annual Budget Book -Early January ✓ Budget -In -Brief ➢ Review of the Budget Amendment Process 1) 2) 3) 4) 5) 2019 Carryforward - February 11th 15t Quarter - Apri114th 2na Quarter -July 14th 3rd Quarter -October 13th 4th Quarter - to Full Council on December 8th 1 Packet P IF O R C 0 E E 0 U m c c 0 0 E E O U m v c U- a 2.i.a Budget & Fund Accounting rnC. 1 09v Why Use Funds.? ➢ Because we have to -required by GAAP and Law ➢ And because we should • We operate many distinct types of businesses o Keeping these independent is important • Restrictive nature of certain revenues o Can't use grant money for Marsh Restoration to pay Police Chief Salary o Keeps the equity of the different businesses separate from each other o Better accountability for financial results ➢ Drawback -transfers between funds inflates city budget Packet Pg. 93 2.i.a Budget & Fund Accounting rnC. 1 09v Significance in Budgeting ➢ Each fund requires a separate budget • All budgets must be "balanced" o No fund can benefit from the appropriations of another o Revenues and beginning equity must be at least equal to authorized expenditures o Compliance with budget will be audited by staff and by the State Auditors Office IF O R C 0 E E 0 U m c 0 E E O U m v c c ii r c m E t v a Packet Pg. 94 `4 c, 1009" 2.1.a Budget & Fund Accounting $ Change % Change $ Change % Change 2018 2019 2019 2020 20-19 20-19 20-19 20-19 Description Actual Budget Estimate Budget Budget Budget Estimate Estimate 111 Street Fund(page 155 in 2020 Budget Book) Beginning Balance Revenue TBD Vehicle Fee Street And Curb Permit Motor Vehicle Fuel Tax Transportation Charges Investment Interest Miscellaneous Revenues Capital Assets Disposition Interfund Transfer In Insurance Recoveries Total Revenues Expenditure 1,102,079 1,343,329 1,343,329 940,012 (403,317) -30% (403,317) -30% 706,276 710,000 697,000 697,000 (13,000) -2% 0% 8,100 5,000 8,100 5,000 - 0% (3,100) -38% 741,011 710,000 673,000 752,808 42,808 6% 79,808 12% 27,417 - 2,800 - N/A N/A (2,800) -100% 25,759 33,070 33,070 37,660 4,590 14% 4,590 14% 2,060 1,200 1,200 1,200 - 0% - 0% 28,800 - - - N/A N/A N/A N/A 400,000 400,000 400,000 400,000 0% 0% 7,333 - - - N/A N/A N/A N/A 1,946,756 1,859,270 1,815,170 1,893,668 34,398 2% 78,498 4% Total of Beginning Balance and Revenues 2,833,680 Added for emphasis Salaries 497,391 795,977 822,490 723,081 (72,896) -9% (99,409) -12% Overtime 27,582 35,900 35,900 18,400 (17,500) -49% (17,500) -49% Benefits 250,104 267,595 286,571 309,539 41,944 16% 22,968 8% Uniforms 3,136 6,000 5,000 6,000 - 0% 1,000 20% Supplies 243,397 331,500 280,500 263,000 (68,500) -21% (17,500) -6% Small Equipment 5,580 20,000 11,000 20,000 - 0% 9,000 82% Professional Services 12,088 26,140 25,140 27,930 1,790 7% 2,790 11% Communications 7,276 4,500 4,500 4,500 - 0% - 0% Training - 1,000 1,000 1,000 0% - 0% Rental/Lease 3,246 2,300 1,300 2,300 0% 1,000 77% Insurance 156,645 153,881 153,881 145,219 (8,662) -6% (8,662) -6% Public Utility 280,483 276,605 276,605 280,918 4,313 2% 4,313 2% Repairs & Maintenance 27,887 52,000 37,000 52,000 - 0% 15,000 41% Miscellaneous 1,229 11,500 7,000 13,000 1,500 13% 6,000 86% Interfund Rental 184,850 205,980 265,980 228,150 22,170 11% (37,830) -14% Debt Principal 3,968 4,040 4,040 4,170 130 3% 130 3% Debt Interest 644 580 580 510 (70) -12% (70) -12% Total Expenditures 1,705,506 2,255,498 2,218,487 2,139,717 (115,781) -5% (78,770) -4% Ending Balance 1,343,329 947,101 940,012 693,963 (253,138) -27% (246,049) -26% Total of Expenditures and Ending Balance 2,833,680 Added for emphasis Packet Pg. 95 rnC. 1 09v z.t.a Claims Check Review City Council Agenda Item Meeting Date: 02/4j2020 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #240630 through #240714 dated January 30, 2020 for $296,704.72 and wire payment of $417.67. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 01-30-20 FrequentlyUsedProjNumbers 01-30-20 wire 01-30-20 Packet Pg. 96 `4 c, 1009" vchlist 01130.+2020 7:00:22AM Bank code: usbank Voucher date Vendor 24,0630 VM.-'2020 076040 911 SUPPLY INC z.t.a Claims Check Review, continued Voucher List City of Edmonds Invoice PO* UescriptioruAccount 844E7 INV B4467 - EDMONDS PD- D.BORE BALLISTIC PANELS 001-000.41-521-22-24.00 CONCEALABLE CARRI ER 001.000.41-521-22-24.00 TRAUMA PLATE 001.000.41.521.22.24.00 10-0% Sales Tax 0 01 .0 06.41.521.22.24.0 0 84479 INV 84479- EDMONDS PD- S.HAWL URBAN OPERATOR BOOTS 001-000.41-521-11-24.00 10.07 Sales Tax 001.006.41.521.11.24.00 84935 INV 94836- EDMONDS PD- E.SAW BIANCHI INNER BELT 001-000.41-521-22-24.00 BIANCHI ❑LFfY BELT 0 01 .0 06.41.521.22.24.0 0 BIANCHI BELT I�EP7 RS 0 (I1 .0 06.41.521.22.24.0 0 BIANCHI DOUBLE MAG POUCH 001.000.41-521-22-24.00 BANNER SCORCH BOOTS 001.000.41-521-22-24.00 10.M Sales Tao[ 001 .000 A T-521-22-24.00 94907 INV 94907- EDMONDS PD- STREEI STREET CRIMES IL} PANEL N 1-004.41-521-22-24.00 W-07 Sales Tao[ 001-000.41-521-22-24.00 849M INV 94908- EDMONDS PD- YAMANI BLAUER PANTS Page: 1 A rnoun i 845.01 80-0{ 3: 4 t 20_a{ a 94,5( 0 139-9{ s 0 1401.2 a a O 30,5{ 64.0{ 14.9{ r 0 29-9{ s 149-9F 2-U{ Page: Packet Packet Pg. 97 `n c, 1009" SULTAN DARRI NGTON GOLD BAR GRANITE FALLS Jd9l►l:ti19 LAKESTEVENS SNOHOMISH INDEX# LYNNWOOD BOTH ELL EVERETT* MOUNTLAKE TERRACE MILLCREEK ARLI NGTON STANWOOD MARYSVI LLE MUKI LTEO BRIER WOODWAY# EDMONDS z..e Property Tax Rate Comparison 2020 Municipal Property Tax Rates (Includes, City, Fire, Library, Parks & Bonds) (Rounded to nearest penny) $3.31 $3.30 $3.42 $3.42 $3.09 $3.09 $2.76 $2.69 $1.46 $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 #City does not contribute $0.47038798/$1,000 of AV property tax to Sno-Isle Library District *Everett supports its own Library and is not part of the Sno-Isle Library District $4.00 $4.50 in Packet Pg. 98 `n c. 1 S9" 2.i.a Where Do Your Property Taxes do Property Tax Rate Breakdown Per $ Edmonds School District $0.3972 State $0.3071 Regular City Levy $0.1024 County $0.0713 EMS Levy $0.0400 Library $0.0472 RTA, Hospital, & Port of Edmonds $0.0214 Hospital $0.0069 Port of Edmonds $0.0066 Total Assessed Taxl$1.00 $1.0000 11 Packet Pg. 99 I O r r C d �L 0 E E O M M �L O E E O M U. E a rnC. 1 09v Where Does Sales Tax DollarsCvo��, IF O Distribution of Sales to Agencies R 0 Sale Amount $ 100.00 0 E State $ 6.50 0 U Transit $ 0.90 v SERS $ 1.70 0 RTA $ 0.10 L ° City $ 0.85 0 0 County $ 0.25LL U Criminal Justice $ 0.10 Total Sales Tax $ 10.40 a 19 Packet Pg. 100 rnC. 1 09v Finance Existing Policies Contracting and Purchasing Policy Utility Tax and Franchise Payments Capital Asset Policy Petty Cash Policy Fund Balance Reserve Policy Lease Policy Travel & Meal Expense Policy UB Penalty Adjustment Policy Leak Adjustment Policy Employee Expenses, Volunteer Recognition & Reimbursements Policy Investment Policy z.t.a Policies Packet Pg. 101 2.1.b P, i ", ASSOCIATION OF WASHINGTON CiiiES State of the sties Greater responsibilities, fewer resources 2020 report 2.1. b Methodology of State of the Cities research project This State of the Cities research report is revisiting a project first conducted by the Association of Washington Cities (AWC) in 2005. Fifteen years later, this new report is designed to reflect the current fiscal conditions, costs, and service challenges of the 281 cities in Washington state and to communicate the links between the health of cities and the state's economic health. This report presents a comprehensive analysis of the conditions that impact our cities today, over the last four years, and what challenges cities are anticipating in the future. 142 of Washington's 281 cities and towns (representing 68% of the statewide incorporated population) responded to a survey on major issues and challenges for cities. Survey data was supplemented with data from the U.S. Census, Washington State Auditor Financial Intelligence Tool, issue -specific city data reports, and other state agency program data for analysis. In addition, analysis was conducted to categorize cities by common characteristics (such as small rural, tourism, large central cities) into clusters to further analyze financial conditions and common concerns by types of cities. Find more information on the State of the Cities research by visiting our website. wacities.org Cities today 3 City budgets & finances 8 Public safety 11 Human resources 14 Infrastructure 16 Transportation 19 Affordable housing & homelessness 22 Economic development 24 Conclusion 27 2.1.b Cities today As the governments closest to the people, cities bring critical value to the health of the state. Cities drive economic health, population growth, and commercial activity in Washington. When the state invests in cities, we all benefit. In the last decade however, cities have faced evolving challenges, new service demands, structural gaps in revenues and expenditures, and decreasing state commitment to city issues. Despite these trials, cities are doing their part to deliver more and better services to residents —all while leading with innovations to meet new and existing service needs. Cities squeezed by the Great Recession ten years ago are better off today, but constrained revenues mean they still struggle to meet the growing needs of their communities. Structural issues with city revenues, changes in state and federal shared revenues, and new expenditure challenges have resulted in backlogs in infrastructure upgrades and other needs. The availability of funding for local services varies widely across the state's diverse cities depending on their growth, business activity, and other economic conditions. But the state has consistently limited local options for cities to adequately fund their most basic services, meet the needs that accompany population growth, and keep up with the effects of inflation. Further exacerbating the situation, the Legislature has repeatedly swept city assistance programs to help fill state budget gaps. In short, cities are tasked with doing more than ever before, with less help and financial assistance to do it all. Packet Pg. 104 Cities provide critical value to the state Basic services like streets, utilities, parks, and public safety impact the daily lives of city residents.They also drive the economic health, population growth, and commercial activity in the state. Cities bring great value to our quality of life. Things like clean water, safe streets, and the accompanying thriving businesses are basic expectations. Without healthy cities, the state cannot thrive. Cities drive the state's economy *INV, fiy of all retail sales cities Eli] �9o4 Imo♦ Cities generate the state's annual revenue billion in sales tax sent to the state general fund City population distribution of job -generating businesses ��000011 billion of the state's B&O tax 701 billion in property tax for state school levy (*includes additional school levy) Population I Number of cities Over 100,000 18 50,000 - 100,000 117 20,000 - 50,000 130 5,000 - 20,000 166 1,000 - 5,000 183 Less than 1,000 177 Packet Pg. 105 2.1.b �r W. I M. I , .4 Flo, People choose cities to live, work, and play At their core, cities are communities of people who seek a place that reflects their needs and values. While cities provide core services, they also provide an intangible sense of belonging that draws people to them and creates a connection. The things people love about their city instills their deep connections to their hometowns. This translates into high expectations for their municipal government. Cities are the governments closest to the people Residents recognize the value of cities and the services they provide. People choose where to live, in part, by considering the things they love about their community. In that respect, it makes sense that city governments so closely reflect the communities that elect them. Local governments consistently score higher in public opinion polls gauging government trust. In 2018, there was a significant gap between how much more favorably people view local government compared to state and federal government. Trust in government 68% Very favorable 58% 35% Mostly favorable . Local State Federal government government government Population changes in Washington Cities represent 65% of the state's population and act as growth hubs for the state. It is estimated that the population of Washington will grow by 1.5 million people in the next 20 years, and many will settle in cities. Throughout the last decade however, in addition to growth in urban cities and suburbs, areas that were once considered rural have grown substantially. Communities that once had more suburban or rural character and service needs have grown into urban areas and new suburbs. On top of that, the fastest growing cities are dispersed throughout the state due to a combination of migration, job growth, and annexations. The demographics of cities are also shifting. The state is growing more diverse as communities work to provide flexible services for changing and aging populations. Population growth rate from 2010-2019 Cities Counties State (unincorporated) Packet Pg. 106 Cities need the state's help to meet growing challenges Cities are consistent about how the state can help with our long-standing needs, including: • Infrastructure funding • Local revenue flexibility Revising the 1 % property tax limit Local option revenue tools Economic development tools Throughout the last decade, the major challenges facing cities have evolved to include new service demands that fall outside of the traditional roles of cities. Changes include increasing pressure for affordable housing and human services and the impacts of evolving technology, such as cybersecurity threats. Local control remains a core theme for cities. Local elected officials are in the best position to know what solutions work best for their communities. Overall economic health of cities The overall economic health of cities is better for most cities than it was four years ago. That's partly because population growth, changes to sales taxes, and the growing economy have helped some cities recover from the last recession. But, looking to the future: • 20% of cities predict that their situation will be worse in the next year; and • 38% predict they will be less able to meet basic needs in the next several years. This is due (in part) to predictions and changing indicators of a possible recession looming in the near term and the fact that many cities heavily rely on growth to overcome structural limits of city revenues. Cities'top budget challenges Changes in Changes in Employee Public IT/ Public Homelessness Behavioral Liability Affordable other environmental wages records cybersecurity safety health/ coverage/ housing regulations regulations and requests human lawsuits benefits services Funding for infrastructure Protect state projects shared revenues Packet Pg. 107 "Strong sales tax growth (8-10% annually) Is your city better or worse off? has offset impacts of diminishing property tax revenues, helping our city meet our financial needs. I am concerned about the long-term viability of this trend." 2015 , ; . , , , —Aberdeen, WA Population: 17,000 "Due to rising costs and less revenue we are struggling to stay above water." —Marcus, WA 2018 Population: 175 "Even though we are in one of the most economically healthy regions in the nation, revenues are not keeping pace with the Predicted increasing cost of doing business. Kenmore 2020 ' is very dependent on property tax, which can only grow by 1 %, thanks to state - imposed limits. While we we've already implemented a lot of actions to delay the inevitable, our financial lines are going Predicted to cross (operating expenditures will start to exceed operating revenues) in 2021.' —Kenmore, WA Population: 23,000 V Funding to Allow flexibility Assist local Increase 1% governments maintain operating with existing property tax limit in economic services resources I Packet Pg. 108 1 City budgets & finances Cities are economic generators for the state Cities are the economic engines of our state, serving as hubs for regional economies. Most of Washington's population lives or works in a city, contributing to an economy that benefits the state. An uncertain future Washington cities are more financially stable now than they were five years ago, but many are concerned for the future. City revenues grew due to strong economic growth over the last five years, thanks in part to the economic contributions from people who live and work in cities. But the current need for infrastructure construction and maintenance limits resources available for other basic services. On top of that, public safety and health services compete for limited resources. Cities are looking ahead to the next predicted economic slowdown and are facing the reality that they may need to reduce services. City budgets strained City residents rely on their local governments to provide the many services they care about, like transportation, affordable housing, and public safety. These services expand every year due to population growth, aging infrastructure, and changing community needs. In light of this, cities need access to stable and reliable revenue sources to make critical investments in crumbling infrastructure and to keep basic city services working for all residents. How the state can help cities The Legislature can help by providing additional revenue tools to local elected officials and by honoring commitments to share revenues and fund infrastructure through the Public Works Trust Fund. Cities are worth the investment. For every $1 dollar in revenue the state shares with cities, cities generate at least another $132 back to the state. The Legislature can also address property tax limits. Property tax revenue is one of the bedrocks of government funding. In fact, 93% of cities say that increasing the 1 % cap would positively impact their community. We need to have a real conversation about the impacts of the 1 % property tax cap and find a more meaningful cap that recognizes and honors communities'demands for services. 1/3 == of Washington cities collect less than $300,000 in revenue per year. For every $1 in shared revenue the state provides to cities, cities generate another $132 back to the state. O�z O O O O Q Q Q O O City revenues Cities rely on property IMPPI taxes sales taxes and Other local � � taxes 5% business and utility Licenses & taxes for the majority of permits4% operating revenue. Charges, fees, &fines12% Miscellaneous revenues 10% Intergovernmental revenues 10% Arbitrary 1 % property tax cap Property tax is the single largest revenue source for cities in Washington, comprising 22% of city revenues. However, annual property tax increases have been arbitrarily capped at 1 % since 2001, which prevents revenues from keeping pace with inflation and population growth. Furthermore, the artificial cap strips authority from local elected representatives and channels revenue generation efforts into other, less reliable taxes and fees. Compared to sales tax, which fluctuates with the economy, property tax is a much more stable and reliable revenue source. The 1 % limit on annual increases has deeply strained many city budgets. Cities have the option of levy lid lifts and excess levies. However, both require voter approval and neither option permanently raises the annual increase in levies. In the first five years after the cap was introduced, cities lost an estimated $500 million in property tax revenue, and the devastating impacts continue to reverberate in city budgets. The rising cost of real estate increases assessed values, which should positively influence city revenue (and the potential to support critical city services like infrastructure and public safety). Unfortunately, that positive growth hits the 1 % limit, leaving cities with revenues that can't keep up with the rising costs of community services. City expenditures /K Transportation -. 11 °/a Al Law &justice 25% Parks & recreation 12% Cities provide � I many important community services. Environment& :00 economics 11% Fire & emergency `13% General government 22% IA Miscellaneous 4% Health & human services 2% Packet Pg. 110 2.1.b Revenues are falling short of expenditures Cities are extremely concerned about their revenue collections in the next five years. More than a third of Washington cities say their revenues are falling short of their expenditures, and the consequences of insufficient revenues are felt most dramatically in smaller, more rural cities. Current revenues are not enough for many cities to support community expectations and priorities. On top of that, the price of goods and services purchased by local governments is rising much more quickly than consumer goods and services. That means it's getting more expensive to buy the same things. Consequently, cities'tax structures are not keeping up with either the traditional rate of inflation or cities' actual growing costs. Most significantly, cities struggle to manage ever-increasing costs of basic services like complex public safety challenges, aging infrastructure, and responding to increasing public records requests. Funding the future More cities are pessimistic about their ability to meet service needs and about signs pointing to an economic recession in the near future. Without reliable state investment through state -shared revenues like liquor taxes, Municipal Criminal Justice Assistance, Fire Insurance Premium Tax Account, and programs like the Public Works Trust Fund, cities are forced to shift funding from other city service areas and are losing the ability to fund other services valued by their communities. Threats to core services require cities to shift resources from other critical departments, and ultimately limit opportunities for cities to invest in our communities. 450/p of cities report that the conditions of their public parks are a significant problem butare underfunded because ofother pressing service needs. 76 % ( 6 of cities do not feel prepared to offer programs and services for their youth, and 91 % of cities do not feel prepared to offer programs and services for their seniors. Packet Pg. 111 2.1.b Public safety Cities are addressing emerging public safety demands —we need state support to help keep pace In many ways, the mission of city public safety officials hasn't changed much over the years. What has significantly changed in recent years are the needs and demands of our communities and residents. In Washington, cities are leading efforts to address evolving public safety needs. From adopting innovative 62% widespread community policing policies, to training police officers to administer emergency opioid overdose of the states medications, Washington cities are doing their part. Yet commissioned without additional state investments, cities struggle to address the visible and devastating symptoms of many law enforcement emerging public safety challenges. officers are city police To address the vast changes in public safety and law enforcement, cities need: 01 Increased access to behavioral health services and additional state funding for localized behavioral health response options. 02 State action to ensure newly hired law enforcement personnel have timely access to the Basic Law Enforcement Academy (BLEA). 03 Greater investment in a holistic approach to public safety and behavioral health. Packet Pg. 112 2.1.b City law enforcement is called upon to address a new array of social problems Law enforcement officers are frequently the first to arrive adequately respond to the behavioral health needs of our at a behavioral health emergency. Local law enforcement communities. agencies grapple with the rising costs of responding to Drastic state action is needed to assist the work of city these increasingly prevalent emergencies. law enforcement. Cities need the state to increase access In response, many of Washington's police departments have implemented creative and unique strategies to address the symptoms of the nationwide behavioral health crisis. But without significant state investments, city law enforcement lacks the necessary resources to 75% 0 of all cities identified the inability to access behavioral health resources as a leading problem for their community. to community behavioral health treatment options and provide additional resources for cities to expand jail diversion programs, medication assisted treatment programs, and other localized programs. 32%66 Increase in drug -related arrests in Washington state over three years. Cities face challenges with recruiting and retaining police officers Demand for hiring new law enforcement officers continues to increase across the state, while qualified pools of applicants continue to shrink. Nearly 62% of cities with police departments stated they face challenges with hiring police officers. Increased retirements, employment competition, and population growth are all factors that have contributed to recruitment and retention challenges. The role of police officers has also changed drastically in recent years, making it more difficult for agencies to recruit candidates who have the required skill set for 21 st century policing. In addition to reforming recruitment practices at the local level, cities need state action to ensure newly hired law enforcement personnel are provided timely access to the state's Basic Law Enforcement Academy (BLEA). 12 Packet Pg. 113 Cities spend more of their limited resources on public safety Growing public safety needs have forced cities to shift resources away from popular central services such as parks and recreation, libraries, and street repair. Even so, city public safety needs continue to fall behind. Cities prioritize public safety budgets to address: • Washington's growing population • Increasing behavioral health -related disturbances • Recruitment and retention issues • Overall spikes in wage and benefit costs Public safety is the most common city budget area expected to increase in fiscal year 2020. Cities need greater investment in a holistic approach to address public safety and behavioral health issues. Wage change for city public safety employees A Since Since Since Since 2014 2009 2014 2009 Packet Pg. 114 Human resources City staff are key to providing core community services Cities are people -intensive operations. Many of the services we count on in our cities are carried out by experienced staff. These are the people who invest their time and energy to deliver the best services to their neighbors and make a difference in their communities. Great employees are the key to providing excellent city services. From public safety, to street maintenance, to recreational activities, residents rely on our dedicated public servants for a host of services. Cities recognize the value of competitive wages and benefits and know that in order to attract the best and brightest to careers in public service, cities must offer competitive compensation. However, cities around the state indicate concern that employee wage growth will continue to outpace city revenue growth. New state wage and benefit mandates have further increased the cost of doing business for most cities, in addition to cost increases surrounding the competitive nature of Washington's job market. Despite rapid growth in many parts of the state, cities continue to struggle to balance community needs with budgetary constraints. Overall, the growth in city staffing levels does not keep up with population increases in our fast-growing communities —meaning fewer city employees are serving more residents. In most cities, revenue growth has not kept pace with wage growth Many cities express concern over rising costs associated with employee wages. In the last five years, wages in 56% of cities have risen faster than city revenues. Furthermore, cities are worried about future costs associated with state mandates including increases to the state minimum wage, changes in prevailing wage polices, and state -led efforts amending standards on overtime eligibility. Cities recognize the value of competitive wages, but need state leaders to consider the larger impacts on public budgets before finalizing new personnel and wage policies. Since 2000, the number of city personnel per 1,000 population has decreased by 19%, while Washington's population has grown over 28%. To address the changes in personnel, cities need: 01 State consideration of cities' budgets when implementing new personnel and wage policies. 02 Assistance funding employee benefits and wage increases mandated by the state. In the last five years, wages of city employees increased 16% on average, while 56% of cities have seen revenues grow less than 16%. 14 2.1.b State expanded benefits have increased personnel costs across the board In addition to the overall spike in labor costs, state - mandated increases of employee benefits are impacting city budgets throughout Washington. In the last few years, state increases to employer -paid pension programs and expanded workers'compensation benefits have required city employers to bear the burden of cost increases. The statewide fiscal impact on local government is still unknown. New costs mandated by the statewide Paid Family and Medical Leave law will require cities to fund employer -paid premiums and additional expenditures to backfill positions, update and process payroll, cover collective bargaining costs, and process employee eligibility and benefits appeals. Cities need the state to address the financial impacts created by mandates for new or expanded benefits to public employees. of cities say that expanding wages and benefits negatively impacts their budget outlook. Conclusion City workforce growth trends mirror economic and population growth Cities likely to maintain or decrease workforce Cities with a population less than 2,500 indicate that they are much less likely than other cities to expand their workforce in the coming years. Most of these cities are small rural communities or metro mid -size cities outside of urban core centers. Cities likely to increase workforce CA"� W may" Most of the cities that plan to increase the size of their workforce are in a better financial and budgetary position than average. Metro mid- size cities in urban cores, rural commercial and regional centers, and tourism hubs are more likely to increase the size of their workforce. This data suggests that workforce growth is correlated with increased community need and economic activity. Cities facing both growth and decline need state support to help keep pace with community needs. of cities expect to increase the size of their workforce in 2020. Workforce growth is correlated with increased community needs and economic activity. City workforce trends continue to mirror patterns in economic and population growth. However, increased wages and benefits instituted at the state level significantly impact the ability of cities to keep up with service demand. Cities have no control over these significant cost drivers and must weigh the increased costs with either revenue increases or service reductions. Cities need the continued support and consideration of state lawmakers to ensure cities have the best personnel to effectively and efficiently serve our communities. Packet Pg. 116 2.1.b Infrastructure Sustainable, fully funded infrastructure is the most pressing need for cities Cities own a significant share of our state's critical infrastructure. Cities manage a diverse set of assets including streets, bridges, water mains, reservoirs, sewers, waste treatment plants, electrical lines, and more. While the state has historically provided necessary low-cost financing for these facilities, that funding is at risk. Cities need these vital shared resources to ensure that communities are safe, healthy, and thriving. The Public Works Trust Fund is a crucial funding partner Cities rely on state support for infrastructure financing. While financing needs can't be satisfied by any one program, the Public Works Trust Fund (PWTF) has long been the predominant funding mechanism for local infrastructure development. Full state funding for the PWTF helps local governments invest in the maintenance and preservation of our critical systems. Yet the PWTF has not been fully funded since 2009. When it comes to updating and maintaining our state's infrastructure, cities need: 01 Full funding for the Public Works Trust Fund and the return of lost revenue streams. 02 Continued and reliable state support for critical basic infrastructure. Sewer20% Parks 8% Cities'most - significant stormwater 2% infrastructure need of cities have concerns about funding their capital facilities plan. of cities say they need state help with infrastructure funding. Packet Pg. 117 2.1. b Infrastructure funding is a top problem for cities in Washington Cities report that deteriorating infrastructure is the second most pressing problem impacting their overall community conditions. Infrastructure needs are even more dire in Eastern Washington —where cities identify infrastructure improvements as the most pressing need facing their communities. In many cities, improvement efforts are halted by the limited funds available from the state, like the PWTF. State funding help is the most effective way to mitigate both infrastructure deterioration and city budgetary constraints. Cities need to keep their rates affordable for all residents and businesses. Secure and stable funding is the only way cities can maintain affordable utilities. The capacity of sewer networks is a growing concern as density increases and older systems struggle to accommodate higher flows. Much of the stormwater infrastructure is currently beyond its design life and urgently needs repair or replacement. Furthermore, small city public water systems cannot keep up with water quality regulations, meet demands for water supply, or maintain and operate the infrastructure effectively. Cities rely on the PWTF to fund critical infrastructure improvements The PWTF was created in 1985 to help local governments address infrastructure needs through a dedicated funding pool. The revolving loan program has provided more than $2.9 billion in loan assistance to local governments for critical infrastructure projects. The affordable infrastructure financing provided by the PWTF cannot be matched by the private sector. Due to the PWTF's financing options, both taxpayers and ratepayers save money. Unfortunately, state diversions and sweeps of these funds threaten cities'ability to provide critical infrastructure safety improvements. Packet Pg. 118 2.1.b f� Regional differences C� Small and rural cities face a harder time funding infrastructure projects as a result of PWTF sweeps. O These cities have a smaller tax base and lower average assessed property value, and therefore have ® a harder time attaining funding for maintenance and preservation. Smaller service areas also make utility rates too high to be affordable for residents. Infrastructure investment promotes economic development and supports the state's economy Cities rely on robust, functioning infrastructure that supports local economies, but face significant challenges in funding streets, sidewalks, water mains, sewer systems, and other infrastructure. Most of the infrastructure residents and businesses rely on goes unnoticed, but they cannot live, work, and play in our communities without it. Basic infrastructure is necessary to support economic activity —businesses need reliable and affordable public infrastructure, like water and sewer systems to operate. It is also key to protecting our environment and quality of life that attract people and commerce to our state. Cities own a significant share of our state's critical infrastructure. These assets help ensure: • Public health and safety • Robust commercial activity • High quality of life for residents Top infrastructure need in Washington (in billions) Drinking Wastewater Stormwater water -1 1 Conclusion C grade As the state's population increases, cities face continued strains on Washington's infrastructure isn't keeping aging and inadequate infrastructure systems. Cities need continued up with these challenges. In 2019, the support from the state's Public Works Trust Fund in order to keep our American Society of Civil Engineers gave roads, bridges, utility lines, water systems, and sewers in excellent Washington's infrastructure only a C grade. working condition. Packet Pg. 119 2.1.b of cities list transportation maintenance as one of the top three significant capital budget needs. For a quarter of those cities, it ranks as the number one need. 25%18% 25% of daily trips happen on city streets, yet cities receive only 8% of the state transportation budget. Most cities are unprepared for the rapid rise of alternative transportation modes, such as autonomous vehicles and micromobility devices (scooter and bike shares), which may require additional investments. 86% of locally generated transportation funding comes from cities' unrestricted revenues such as property tax or sales tax —which competes with other critical spending needs, such as public safety and parks. Transportation Cities are investing more than ever in transportation infrastructure, but can't close the $1 billion gap in maintenance and preservation costs Cities own, manage, and maintain a significant share of our state's transportation system. More than a quarter of all daily trips happen on city streets. And, while cities are investing more than ever before, they are struggling to address the $1 billion funding shortfall that exists in maintenance and preservation costs. In addition, cities face a $900 million gap in unmet transportation system growth needs, including city streets that are designed for the transportation modes of the future —those that will transport people for their first or last mile. Cities need greater local options and more state -shared resources to fully address transportation shortfalls For city transportation systems to thrive, cities need: 01 Protection of existing transportation revenues and creation of more local revenue options. 02 Policy improvements like the expansion of Transportation Improvement Board programs, a federal fund swap option, and other changes to existing policies and programs. 03 A state transportation revenue package that increases resources for cities. Transportation maintenance ranks as a top city budget need Three-quarters of cities name transportation maintenance as one of the top three capital budget needs. For a quarter of those cities, street improvement and repair rank as the number one need. Similarly, nearly two-thirds of cities say maintenance is their greatest transportation need. A recent study by the state's Joint Transportation Committee found that cities have stepped up to invest in their local transportation systems —providing nearly 80% of city transportation funding from local revenue. But while cities have increased their investment, state and federal government investments have declined at the same time. The result is a $1 billion per year maintenance and preservation funding gap. The costs of preservation and maintenance continue to outpace local revenues — creating a costlier backlog over time. 2.1.b The amount of state funding for city streets does not match their level of use Cities are responsible for more than a quarter of the roadways that make up the state's transportation system. Most trips begin and end on city streets. City streets are an essential and basic part of our transportation network, connecting Washington residents and communities, ■_�_� and supporting our economy. While more than 25% of statewide travel occurs on city streets, cities only receive 8% of the state's transportation investment. City streets interact with both the built and natural environments. This means streets must allow for utility infrastructure, residential and commercial uses, trees, and multiple users of various transportation methods —such as cyclists, transit riders, pedestrians, and people requiring accessible sidewalks. Cities have stepped up to invest local dollars in their streets; but as the complexities increase, so do the costs to maintain city roadways. City streets are a vital part of the state's transportation system and require increased state investments to address systemwide mobility needs. Cities have increased spending on transportation, while state and federal spending has lagged. $2.0B $1.5B Cities $1.OB State Federal $0.5B r $0.0B 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Packet Pg. 121 2.1.b Regional differences While cities generate most of their transportation resources locally, they also rely on state -shared revenues to bolster their local spending. The Transportation Improvement Board (TIB) provides small cities (under 5,000 in population) with an asset management and pavement preservation program. TIB also provides grants to larger cities (over 5,000 in population) to fund or partially fund vital infrastructure projects. Unfortunately, greater funding is needed, as less than 40% ofTIB grant applications were funded for fiscal year 2020. Most cities are unprepared to meet the needs of new transportation methods As a result of the strain a growing population puts on transportation networks, micromobility technologies have recently taken off in some cities. Micromobility is a category of very small (usually one passenger) light mode of transportation, such as dockless bikes and electric scooters. Micromobility provides new ways for residents to move throughout a community. The promise of this alternative transportation method is to close the public transportation gap between the first and last mile of trips —making investments in public transit more effective and reducing congestion. The rapid rise of micromobility comes with an additional set of challenges and considerations for local decision - makers. Three-quarters of cities say they are unprepared for micromobility. Many cities are already feeling the pressure of adapting to the rapid rise of micromobility technologies. And almost all cities feel unprepared for the rise of autonomous (driverless) vehicles. Prioritizing multimodal goals without raising additional or dedicated funding affects a city's foundational street responsibility —maintaining and preserving existing infrastructure to protect the city's investment. There are also important safety and liability considerations when sidewalks and bike lanes become crowded and more complex. Balancing these competing, but often compatible, interests is increasingly challenging. Conclusion 1 /4 eVo of cities report that they are somewhat prepared for the emergence of micromobility transportation modes. City responsibilities for streets come with many considerations, including how to accommodate multimodal transportation goals, how to increase access for individuals with differing abilities, and how to smoothly manage the complexities of the built and natural environments. Construction costs, inflation, and competition for increasingly scarce local revenue reduce resources available to invest in maintaining city transportation infrastructure. When cities can't invest enough in preserving the existing system, lifecycle costs compound over time —creating a costlier system for all users. Packet Pg. 122 2.1.b Affordable housing & homelessness Cities face two complex challenges that intertwine —lack of affordable housing and increased homelessness In the last five years, cities have been increasingly asked to handle service areas that have historically fallen outside their traditional fiscal responsibility — homelessness and behavioral health response. Both are exacerbated by the affordable housing crisis happening across the state. Washington is missing more than 100,000 housing units for the anticipated population increase alone, to say nothing of the urgent need for workforce housing and for those at lower income levels. Cities are struggling to address the absence of affordable housing in their communities and lack resources to help the growing number of people experiencing homelessness who are sheltering in parks and on city streets. The state should support city -tailored solutions to increase affordable housing options for all income levels and make additional investments in homelessness crisis response. Cities need: 01 New councilmanic taxing authority for affordable housing, such as an optional sales tax or real estate transaction tax. 02 Support and incentives for cities that are working to expand the variety of housing in traditionally single-family neighborhoods. 03 Increased state funding for homelessness crisis response. of cities list a lack of low income and affordable housing as a problem in their community. Ad: of cities need state funding to support affordable housing programs and local planning efforts. %O,fQ� of cities are struggling to handle the costs and impacts of the homelessness crisis in their communities. The challenge of affordable " housing is too great for local budgets alone. of cities indicate that affordable of cities are unprepared housing -related expenses are to meet the increased having a negative impact on demand for affordable their budget. housing. Packet Pg. T3 2.1.b Cities need state investments to address the statewide lack of affordable housing Cities rank the following as major problems in their community: • Availability of affordable housing • Infrastructure conditions Eighty percent of cities want direct state funding for housing programs to address the challenge, as well as additional local revenue options for affordable housing. Cities need resources to handle the impacts of the homelessness crisis in their communities Cities are increasingly finding themselves entering the homeless crisis response system not only as funders, but as service providers. We are entering uncharted waters in attempting to address the ballooning number of unsheltered people in our communities. There are no existing best practices for funding, setting up, or prioritizing individuals into managed encampments, including safe parking programs or tiny home villages. Meanwhile, the existing shelter system is at capacity and turning high numbers of unsheltered people away on a nightly basis. Washington, and the nation, are facing a crisis: • A steadily growing unsheltered population • Lack of shelter beds • Lack of affordable housing • An overly burdened system The costs of responding to the homelessness crisis across city services are significant: • Responding to increased police calls • Cleaning up parks and unsanctioned public encampments • Creating and staffing homeless outreach teams • Managing mitigation sites Over half of cities report fiscal impacts to public safety and parks departments, but many cities cite impacts across all departments due to the significant budget impact of homelessness response. 1 /3 of city legal departments have also experienced impacts as cities try to navigate the changing legal landscape. "The entire city staff, organization, and community has been impacted [by homelessness response].' —Port Angeles, WA Population:19,872 Packet Pg. 124 Economic development Washington cities need financing options to boost economic growth and opportunity for residents City leaders repeatedly name economic development as one of their highest priorities. Cities drive our state's economy and to do so they need to attract, grow, and support diverse businesses, commercial centers, and industry in our communities. City leaders also want to ensure residents have local employment opportunities and a healthy and diverse tax base. To do all of that, and achieve the shared goal of maintaining and enhancing a robust economy, cities need a diverse economic development toolkit to encourage commercial and economic growth in their communities. Broadband infrastructure is critical to spur economic development Sustainable, reliable infrastructure is the foundation for building an economy. Cities overwhelmingly report the need for state investment in local broadband internet infrastructure projects to help spur local economic development. Broadband is the"superhighway"for economic development —it's an essential component of infrastructure that gives all residents access to opportunity. Small businesses and organizations in cities need infrastructure to process transactions, post job opportunities, buy and sell products, and participate in specialized trainings and professional development opportunities online. Access to broadband and advanced telecommunications infrastructure is one of the most pressing needs for cities under 7,500 in population. These communities'economies rely primarily on retail, tourism, and commuter industries. To support cities and their unique needs, funding for broadband infrastructure is critical. 71 %U of cities face significant challenges to local employment opportunities, due largely to low economic development investments. 94% E�x of cities report that creating new and enhanced state programs to help spur economic development would have a significant positive community impact. 54% �.. of cities report broadband infrastructure as a significant barrier to economic development in their community. 24 2.1.b City economic development opportunities are unique and diverse Washington cities are diverse in their available industries and economic development needs. However, most cities need opportunities for local economic development to provide more local employment opportunities to their residents. City economies are diverse in nature —encompassing industries of agriculture, tourism, aviation, technology, and military. Cities that report tourism and hospitality as their primary industry also have the lowest rates of local employment opportunities. Conversely, cities with technology and telecommunications as the primary industry rarely struggle to provide local employment opportunities. These varying trends highlight the diversity in economic needs across cities and show that a single solution cannot adequately meet the needs of all cities. City industries are diverse and have differing economic needs. A single solution from the state cannot adequately meet the vast variety of needs in all Washington cities. Warehousing/distribution 3% Tourism/hospitality 22% Institutional (i.e., military, government) 3% _1W Manufacturing 12% Primary Other industry Technology/ in cities Port/international telecommunications 4% 7% Primarily residential Retail/service 14% 21% Packet Pg. 126 2.1. b New tools can help support economic development Cities report that Tax Increment Financing (TIF) options can dramatically impact the economic health of their communities. TIF is a method of using property tax collections within designated areas to finance public infrastructure improvements. TIF, and programs like TIF, have helped many states encourage new investments from private industry and improve overall economic health. Small towns and rural cities see TIF as a critical tool that could help spur new investment in their local economy. TIF is one example of an economic development tool cities seek to leverage. The state has also utilized "tax increment financing lite" programs such as the Local Revitalization Fund (LRF). Under the LRF program, cities use sales tax credits from the state to fund infrastructure investments that support new commercial development. Conclusion 50% of Washingtonians feel that the economic conditions of their community are worse off or have not improved in the last two years compared to the rest of the state. $ 3 5 9 million In 2017,12 cities with LRF-funded projects reported a state benefit of $359 million. Maintaining and enhancing Washington's economy is a widely shared goal. Cities are particularly critical in this quest because they contain so much of our state's economic activity. However, cities have limited tools available to support continued economic development. Infrastructure investment is one of the most important ways that cities can encourage commerce and industrial development, but it is also one area where city funding is stretched most thinly. Our state also lacks a key tool available in almost every other state —Tax Increment Financing. TIF (at its most basic) is a way for economic growth to pay for itself. Every city's economic development goals are unique based on differing strengths and needs —cities need diverse tools to achieve these unique goals. Packet Pg. 127 2.1.b State of the Cities conclusion Cities are vital to the state's economic prosperity and serve as hubs for innovation. They are where businesses are located and where people live and gather. City services, from streets and infrastructure to public safety and parks, are essential to Washingtonians'quality of life. The findings and recommendations in this report are intended to continue the conversation about how the state can assist cities and ensure the long-term economic health of the state. Cities need state assistance with strategies to help with infrastructure funding, local revenue options, and the flexibility to adequately fund city services and spur economic development. References 1. Introduction • AWC. State of the Cities survey. 2019. • OFM. April 1 official population estimates. 2019. 2. City budgets & finances • Tax Foundation. Property Tax Limitation Regimes: A Primer. 2018. • MRSC. 2020 Budget Suggestions. 2019. 3. Public safety • WASPC. Crime in Washington Annual Report. 2018. • Police Executive Research Forum. The Workforce Crisis, and What Police Agencies Are Doing About It. 2019. • AWC. State of the Cities survey. 2019. • Evans School Consulting Lab Report. Local Law Enforcement Recruitment and Retention in Washington. 2018. • AWC. Salary Survey. 2009, 2014, 2019. 4. Human resources • AWC. State of the Cities survey. 2019. • DRS. PERS Contribution Rate Tables. 2019. • AWC. Salary Survey. 2019. • OSA. Revenues by Government. 2018. • OFM. April 1 official population estimates. 2019. 5. Infrastructure • Access Washington. Broadband in Washington. 2019. • Department of Commerce. Community Economic Revitalization Board. Washington State Community Economic Revitalization Board 2017-19 Biennial Review. 2019. • AWB. Building the Economy: Infrastructure Needs in Washington. 2018. • Cascade Public Media. Crosscut Elway Poll. 2019. 6. Transportation • JTC. Assessment of City Transportation Funding Needs. 2019. • TIB. Performance Management Dashboard. 2019. • AWC. State of the Cities survey. 2019. • NLC. Micromobility report. 2019 7. Affordable housing & homelessness • AWC. State of the Cities survey. 2019. 8. Economic development • Cascade Public Media. Crosscut Elway Poll. 2019. Packet Pg. 128 2.1.b Mv, ASSOCIATION OF WASHINGTON Ci i i E S Association of Washington Cities 1076 Franklin St SE, Olympia, WA 98501-1346 1360.753.4137 1 800.562.8981 1 wacities.org State of the Cities Report 2020 Copyright © 2020 by Association of Washington Cities Inc. All rights reserved. 2.2 City Council Agenda Item Meeting Date: 02/11/2020 Preliminary December 2019 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and move to full council for presentation Narrative Preliminary December 2019 Quarterly Financial Report Attachments: Jan -Dec P&L Complete Preliminary December 2019 Quarterly Financial Report Packet Pg. 130 2.2.a GENERAL FUND CHANGES IN FUND BALANCE 2015 2016 2017 2018 2019 (Preliminary) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 11,233,278 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 30,787,433 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 2,257,254 Intergovernmental 977,585 1,261,998 890,572 1,014,434 981,344 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 6,448,436 Fines and forfeitures 535,078 522,051 459,929 616,783 496,093 Investment earnings 70,045 (26,712) 154,739 273,226 457,827 Miscellaneous 435,414 441,432 471,675 931,495 637,882 Transfers in 822,175 82,695 26,300 75,884 4,793,650 Debt proceeds - 549,095 - - - Sale of capital assets - 58,451 7,143 5,273 - Insurance recoveries - - - 15,570 - Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 46,859,919 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 11,673,762 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 22,881,991 Transportation 3,600 3,600 3,600 4,779 5,012 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,562,702 Mental and physical health 69,762 70,814 126,791 178,859 164,888 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 4,117,879 Debt service 272,793 196,663 198,361 197,694 197,968 Capital outlay 92,202 56,662 90,573 93,105 10,296 Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 1,405,781 Debt refunding - 556,593 - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 42,020,279 Prior Period Adjustments - - - - Change in position 2,913,055 482,283 431,625 959,934 4,839,640 Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 16,072,918 \\edmsvr-deptfs\finance\Finance Committee\2019\Jan-Dec P&L 1/29/2020 Packet Pg. 131 2.2.b INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary Summary of Operating Funds: Revenues This report is a summary of the City's preliminary operating results for the twelve months ended December 31, 2019. Revenue Highlights: General Fund Revenues Overall preliminary City-wide rev- enues are ahead of last year at this Expenditures By time by $7.8 million (a 9% in - Fund Detail 6 crease), while General Fund reve- nues of $46.9 million are $5.3 mil - Gen. Fund Depart- lion ahead of last year's revenue total of $41.6 million (page 1). mental Expenditures The majority of these increases stem from a $3.8 million transfer Investment Portfolio 3 from the Contingency Fund and a $932K transfer from the Risk Fund Balance Management Fund, both to the Overview General Fund. • Retail Sales Tax revenues are ahead of last year at this time by $46,419 and at $8.5 million are 8% ahead of the 2019 forecast Below: The Holiday (page 3). Trolley pays a December visit to Revenues by Category: Edmonds. General Fund revenues for 2019 are higher than 2018 in the categories of Taxes; Charges for Goods and Ser- Above: As Edmonds welcomes in the New Year, we also welcome in a New Mayor - Mayor Mike Nelson. vices; and Transfers and other Miscellane- ous. General Fund revenues are lower than last year at this time in the categories of Licenses and Permits; Intergovernmental revenues; and Fines and Penalties. 2019 REET Revenues of $3.2 million are $43,063 or 1.3% behind forecast. Actual 2019 revenues are $547K, or 15% behind last year. More detailed information for City revenues can be found beginning on page 3. Revenues for Special Revenue Funds not including the REET funds are $2.6 million or 35% behind last year, with the Street Construction/Improvement Fund $2.6 mil- lion behind last year. The remainder of the Special Revenue Funds are $27,673 be- hind last year. Preliminary Financial Management Report as of December 31, 2019 Packet Pg. 132 2.2.b Right: After more than 40-yes, 40! - years serving the commu- nity with the Edmonds Police Department, Chief Al Compaan announced his retirement as of the end of 2019. Here Al is seen pre- senting an official police ID card to 5- year-old Sam Colquhoun, who was suffering from a life -threatening medical condition. r— L � I Right: Not only did the City say good- bye to Chief Com- paan, we also said a fond farewell to (L-R) long-time Ed- monds Mayor Dave Earling, and City Councilmembers Dave Teitzel, Tom Mesaros and Neil Tibbott. We wish all of them well in their future endeavors. Summary of Operating Funds: Expenditures Although 2019 General Fund ex- penditures are $1,146,903 (2.8%) higher than last year, they come in $3.6 million (8%) under the budgeted amount, demonstrating careful spending by City staff. By comparison, 2018 preliminary General Fund expenditures also came in a very respectable $3.9 million (8%) under budget. General Fund expenses by sub - fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. The General Fund as a whole has spent 92% of their allocated amount, or $3.6 million under their $45.6 mil- lion amended appropriation budget. This same information can be found in graph form on pages 23-31. • Compared to 2018, expenditures in Special Revenue Funds are $2 million lower than last year ($7.4 million com- pared to $9.4 million). This decrease is mostly due to a spending decrease of $2.2 million in the Street Construction Fund. • REET expenditures of $3 million for the year fell far short of the budgeted spend amount of $7.3 million, or $4.3 million under budget. Only 41 % of the annual budget was spent in 2019. S i / Preliminary Financial Management Report as of December 31, 2019 Packet Pg. 133 I 2.2.b I Page 1 of 1 C ITY O F EDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Amended 12/31/2018 12/31/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 45,688,605 $41,560,193 $ 46,859,919 $ (1,171,314) 103 009 LEOFF-MEDICAL INS. RESERVE 437,980 283,093 425,000 12,980 97 011 RISK MANAGEMENT RESERVE FUND 28,210 23,777 1,615 6 012 CONTINGENCY RESERVE FUND 218,287 561,802 30,905N26,595 187,382 14 014 HISTORIC PRESERVATION GIFT FUND 5,230 5,232 5,000 230 96 017 MARSH RESTORATION & PRESERVATION FUND 556,800 309,178 555,312 1,488 100 018 EDMONDS HOMELESSNESS RESPONSE FUND - 250,000 - - 0 019 EDMONDS OPIOID RESPONSE FUND - 250,000 - - 0 104 DRUG ENFORCEMENT FUND 165,430 98,518 39,507 125,923 24 111 STREET FUND 1,859,270 1,944,675 1,886,681 (27,411) 101 112 COMBINED STREET CONST/IMPROVE 1 7,258,933 4,700,320 2,134,641 5,124,292 29 117 MUNICIPAL ARTS ACQUIS. FUND 152,647 106,230 110,571 42,076 72 118 MEMORIAL STREET TREE 580 480 705 (125) 122 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 2 126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 2 127 GIFTS CATALOG FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 136 PARKSTRUST FUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 140 BUSINESS IMPROVEMENT DISTRICT kL 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 211 L.I.D. FUND CONTROL I 231 2012 LT GO DEBT SERVICE FUND 332 PARKS CAPITAL CONSTRUCTION FUND 3 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 4 422 STORM UTILITY FUND 4 423 SEWER/WWTP UTILITY FUND 5 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 98,264 92,231 102,975 (4,711) 105 26,170 33,162 34,697 (8,527) 133 1,680 1,528 1,211 469 72 31,250 37,137 34,785 (3,535) 111 1,597,600 1,847,099 1,572,421 25,179 98 1,604,020 1,857,983 1,586,136 17,884 99 109,800 70,168 116,131 (6,331) 106 182,560 218,290 236,723 (54,163) 130 4,870 4,107 5,904 (1,034) 121 44,500 44,015 58,093 (13,593) 131 10,240 10,517 8,831 1,409 86 - 89,567 86,026 (86,026) 0 - - 112 (112) 0 35,887 - 30,893 4,994 86 716,420 708,191 716,398 22 100 6,671,593 929,947 4,535,024 2,136,569 68 - - 140,047 (140,047) 0 10,473,626 9,679,363 9,840,689 632,937 94 5,461,148 4,817,147 5,171,687 289,461 95 14,386,296 11,609,381 13,698,556 687,740 95 1,995,280 1,991,491 1,991,199 4,081 100 1,763,760 1,736,820 1,856,962 (93,202) 105 1,101,798 1,275,697 1,108,644 (6,846) 101 72,040 66,413 69,837 2,203 97 $ 102,760,774 $ 879213,753 $ 95,053,838 $ 79706,936 93' 1 Differences primarily due to prior year Grant Billings. 2 Differences partly due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State. 3 Differences primarily due to Bond Proceeds of $3.5M received in November 2019. 4 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax 5 Differences due to contributed capital billings to WWTP partners in 2019, as well as a 9.5%increase in sewer. 1 Packet Pg. 134 1 I 2.2.b I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Amended 12/31/2018 12/31/2019 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 920i 009 LEOFF-MEDICAL INS. RESERVE 466,920 366,799 402,572 64,348 860/ 011 RISK MANAGEMENT RESERVE FUND 931,523 - 931,523 - 1000i 012 CONTINGENCY RESERVE FUND 6 3,835,827 544,456 3,835,827 - 1000/ 014 HISTORIC PRESERVATION GIFT FUND 11,200 - 5,533 5,667 490i 018 EDMONDS HOMELESSNESS RESPONSE FUND 1,862 24,557 1,862 h - 1000/ 019 EDMONDS OPIOID RESPONSE FUND 200,000 - 200,000 - 1000i 104 DRUG ENFORCEMENT FUND 45,800 112,198 - 45,800 00/ 111 STREET FUND 2,255,498 1,707,390 1,959,740 295,758 870i 112 COMBINED STREET CONST/IMPROVE 7,035,395 4,042,772 1,855,813 5,179,582 260i 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 70,774 63,122 118,758 350i 120 HOTEL/MOTEL TAX REVENUE FUND 108,934 85,330 95,008 13,926 870/ 121 EMPLOYEE PARKING PERMIT FUND 26,880 25,663 25,681 1,199 960/ 122 YOUTH SCHOLARSHIP FUND 3,000 1,905 2,768 232 920i 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 26,772 32,019 (19) 1000/ 125 REAL ESTATE EXCISE TAX 2 3,383,286 1,503,319 1,249,293 2,133,993 370/ 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,872,301 1,447,088 1,730,062 2,142,239 450/ 127 GIFTS CATALOG FUND 119,670 41,581 82,091 37,579 690/ 130 CEMETERY MAINTENANCE/IMPROVEMT 194,977 195,091 191,135 3,842 980i 136 PARKS TRUST FUND 5,000 - 4,935 65 990/ 138 SISTER CITY COMMISSION 10,500 10,039 6,894 3,606 660/ 140 BUSINESS IMPROVEMENT DISTRICT 7 - 106,964 98,578 (98,578) 00/ 211 L.I.D. FUND CONTROL 35,887 3,800 30,905 4,982 860/ 231 2012 LT GO DEBT SERVICE FUND 716,410 708,191 716,398 12 1000/ 332 PARKS CAPITAL CONSTRUCTION FUND 4,083,372 268,790 330,137 3,753,235 80/ 421 WATER UTILITY FUND 12,945,605 11,863,251 9,859,907 3,085,698 760/ 422 STORM UTILITY FUND 10,025,032 4,913,676 5,469,855 4,555,177 5501 423 SEWER/WWTP UTILITY FUND 17,733,414 12,283,831 12,637,071 5,096,343 710/ 424 BOND RESERVE FUND 1,991,210 1,991,484 1,991,184 26 1000/ 511 EQUIPMENT RENTAL FUND 2,935,121 1,147,284 2,559,381 375,740 870/ 512 TECHNOLOGY RENTAL FUND 1,200,801 1,191,307 924,022 276,779 770i 617 FIREMEN'S PENSION FUND 145,423 75,195 140,802 4,621 970/ $ 120,158,672 $ 85,632,883 $ 89,454,396 $ 30,704,276 740i 6 Reduce Reserve per RCW and City Fund Balance/Reserve Policy. 7 Business Improvement District is not included in the 2019 City Budget; activity is here for reporting purposes only. 2 Packet Pg. 135 2.2.b Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX $ 10,548,203 $ 10,365,676 $ 10,455,514 $ 92,689 990/( 2 EMS PROPERTY TAX 4,044,220 3,973,464 4,042,731 1,489 1000/( 3 VOTED PROPERTY TAX 500 3,094 239 261 480/( 4 LOCAL RETAIL SALES(USE TAX 8 7,825,000 8,406,296 8,452,715 (627,715) 1080/( 5 NATURAL GAS USE TAX 8,100 5,191 9,684 (1,584) 1200/c 6 1/10 SALES TAX LOCAL CRIM JUST 779,500 761,371 811,796 (32,296) 1040/( 7 ELECT RIC UT ILIT Y T AX 1,691,300 1,687,183 1,682,586 8,714 990/( 8 GAS UTILITY TAX 626,600 604,722 578,572 48,028 920/( 9 SOLID WASTE UTILITY TAX 350,900 352,998 359,499 (8,599) 1020/( 10 WATERUTILITYTAX 1,211,800 1,219,220 1,166,632 45,168 960/( 11 SEWERUTILITYTAX 840,900 770,850 841,724 (824) 1000/( 12 STORMWATER UTILITY TAX 446,300 399,734 437,283 9,017 980/( 13 T.V. CABLE UTILITY TAX 862,100 810,085 808,538 53,562 940/( 14 TELEPHONE UTILITY TAX 967,200 972,813 798,498 168,702 830/( 15 PULLTABSTAX 53,500 52,939 55,915 (2,415) 10501( 16 AMUSEMENT GAMES 40 - 383 (343) 9590/( 17 LEASEHOLD EXCISE TAX 251,900 277,965 285,122 (33,222) 1130/( 30,508,063 30,663,603 30,787,433 (279,370) 101°/ LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 AMUSEMENTS 21 VENDING MACHINE/CONCESSION 22 FRANCHISE AGREEMENT -COMCAST 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 24 FRANCHISE AGREEMENT -VERIZON/FRONT IER 25 FRANCHISE AGREEMENT -BLACKROCK 26 OLYMPIC VIEW WATER DISTRICT FRANCHISE 27 GENERAL BUSINESS LICENSE 28 DEV SERV PERMIT SURCHARGE 29 NON-RESIDENT BUS LICENSE 30 RIGHT OF WAY FRANCHISE FEE 31 BUILDING STRUCTURE PERMITS 32 ANIMAL LICENSES 33 STREET AND CURB PERMIT 34 OTRNON-BUSLIC/PERMITS INTERGOVERNMENTAL: 35 DOI 15-0404-0-1-754 - BULLET PROOF VEST 36 NCHIP GRANT 37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT 38 TARGET ZERO TEAMS GRANT 39 HIGH VISIBILITY ENFORCEMENT 40 STATE GRANTS- BUDGET ONLY 41 PUD PRIVILEDGE TAX 42 DOCKSIDE DRILLS GRANT REIMBURSE 43 ARCHIVES AND RECORDS MANAGEMENT 44 STATE GRANT FROM OTHER JUDICIAL AGENCIES 45 DEPT OF NATURAL RESOURCES 46 WA STATE TRAFFIC COMM GRANT 47 WASHINGTON STATE ARTSCOMMISSION 48 SHORELINE MASTER PROGRAM DOE 49 MVET/SPECIAL DISTRIBUTION 50 TRIAL COURT IMPROVEMENT 51 AOC PRO-TEM JUDGE REIMBURSEMENT 52 CRIMINAL JUSTICE -SPECIAL PROGRAMS 53 MARIJUANA EXCISE TAX DISTRIBUTION 54 DUI - CITIES 55 LIQUOR EXCISE TAX 56 LIQUOR BOARD PROFITS 57 MISCELLANEOUS INTERLOCAL REVENUE 58 INTERLOCAL GRANTS 59 POLICE TRAINING CLASSES 60 VERDANT INTERLOCAL GRANTS 61 FIRST RESPONDERS FLEX FUND 62 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 250 475 250 - 1000/( 450 870 605 (155) 1340/( 6,330 5,950 4,675 1,655 740/( 50,000 51,071 53,587 (3,587) 1070/( 713,500 681,819 676,201 37,299 950/( 41,200 41,638 41,414 (214) 1010/( 106,900 105,747 94,045 12,855 880/( 14,000 7,220 - 14,000 00/( 325,100 364,174 387,851 (62,751) 1190/( 122,200 116,364 119,787 2,413 980/( 63,400 77,366 70,209 (6,809) 111°/ 75,900 67,900 53,825 22,075 710/( 15,000 63,480 25,089 (10,089) 1670/( 703,600 722,906 643,369 60,231 910/( 27,500 26,206 24,428 3,072 890/( 50,000 57,873 41,400 8,600 830/( 18,500 22,243 20,520 (2,020) 1110/( 2,333,830 2,413,303 2,257,254 76,576 970% 6,006 4,535 7,645 (1,639) 1270/( 14,616 - 14,616 - 1000/( 2,285 - 2,285 - 1000/( 4,000 4,737 1,852 2,148 460/( 7,100 8,046 3,501 3,599 490/( 18,000 - - 18,000 00/( 199,500 212,002 208,433 (8,933) 1040/( 4,137 3,729 4,138 (1) 1000/( - - 3,836 (3,836) 00/( - 1,812 1,530 (1,530) 00/( - 17,347 - - 00/c 2,594 3,623 2,594 (0) 1000/( 5,000 - 5,000 - 1000/( - 2,558 7,165 (7,165) 00/( 13,800 11,964 12,536 1,264 910/( 16,716 16,531 16,722 (6) 1000/( - 824 - - 0°/ 45,600 43,243 45,102 498 990/( 45,000 74,522 63,236 (18,236) 1410/( 6,000 6,099 5,827 173 970/( 215,000 208,580 228,650 (13,650) 1060/( 342,000 341,877 340,906 1,094 1000/( - - 2,500 (2,500) 00/c - 35,000 - - 00/( - - 211 (211) 00/( 5,810 2,000 (2,000) 00/( 2,844 1,059 (1,059) 00/( - 2,190 - - 0% _ 947,354 1,007,874 981,344 (33,990) 104% Packet Pg. 136 1 2.2.b Page 2 of 3 CITY OF FDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 MUNICIPAL COURT CIVIL FILINGS 2 RECORD/LEGAL INSTRUMENTS 3 ATM SURCHARGE FEES 4 CREDIT CARD FEES 5 COURT RECORD SERVICES 6 D/M COURT REC SER 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILING FEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 FIRE PROTECTION & EMS FOR DUI 26 ADULT PROBATION SERVICE CHARGE 27 ELECTRONIC MONITORING 28 BOOKING FEES 29 FIRE CONSTRUCTION INSPECTION FEES 30 EMERGENCY SERVICE FEES 31 EMS TRANSPORT USER FEE 32 FLEX FUEL PAYMENTS FROM STATIONS 33 ANIMAL CONTROL SHELTER 34 ZONING/SUBDIVISION FEE 35 PLAN CHECKING FEES 36 FIRE PLAN CHECK FEES 37 PLANNING 1% INSPECTION FEE 38 S.E.P.A. REVIEW 39 CRITICAL AREA STUDY 40 DV COORDINATOR SERVICES 41 GYM AND WEIGHT ROOM FEES 42 PROGRAM FEES 43 TAXABLE RECREATION ACTIVITIES 44 WINTER MARKET REGISTRATION FEES 45 BIRD FEST REGISTRATION FEES 46 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ - $ 43 $ - $ - 00/( 3,000 5,167 3,740 (740) 1250/( 400 629 697 (297) 1740/( 10,000 12,411 14,051 (4,051) 1410/( - 87 79 (79) 00/c 300 157 784(5 22 26% 5,500 6,123 10,91010) 198%1,000 1,238 1,32121) 132%100 112 32424) 324%100 70 5941 590/( 25,100 25,090 25,090 10 1000/( 600 573 555 45 93°/ 1,000 1,375 1,138 (138) 1140/( 500 69 - 500 0°/ 200,000 249,427 223,633 (23,633) 1120/( - 1,486 - - 00/( 78,000 92,739 96,075 (18,075) 1230/( 21,000 21,570 22,780 (1,780) 1080/( 36,395 33,235 38,074 (1,679) 10501( 125,550 37,832 72,018 53,532 570/( 193,067 56,988 211,867 (18,800) 1100/( 1,500 - 2 1,498 00/( 50,000 53,380 54,941 (4,941) 1100/( - 2,077 1,277 (1,277) 00/c - - 117 (117) 00/( 54,000 55,140 46,102 7,898 850/( - 100 - - 00/( 400 1,908 2,809 (2,409) 7020/( 12,560 18,175 16,335 (3,775) 1300/( 3,000 3,846 5,636 (2,636) 1880/( 852,100 1,051,172 1,043,753 (191,653) 122°/ 2,500 3,082 1,311 1,189 520/( 50 45 100 (50) 2000/( 102,300 134,456 121,014 (18,714) 1180/( 460,900 366,471 616,110 (155,210) 1340/( 6,500 9,785 10,160 (3,660) 1560/( 1,000 1,017 2,814 (1,814) 2810/( 5,000 8,290 6,195 (1,195) 124°/ 14,000 17,700 15,625 (1,625) 1120/( 2,046 12,869 4,707 (2,661) 2300/( 13,000 12,815 12,160 841 940/( 910,740 843,742 852,477 58,263 94°/ 1,300 830 512 788 390/c 5,000 6,965 10,950 (5,950) 2190/( 1,000 845 585 415 590/( 2,624,792 2,566,481 2,900,255 (275,463) 1100/( 5,825,300 5,717,612 6,448,436 (623,136) 1110% 4 Packet Pg. 137 2.2.b Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY $ 7,500 $ 5,894 $ 3,515 $ 3,985 470/( 2 TRAFFIC INFRACTION PENALTIES 290,000 270,991 216,648 73,352 750/( 3 NC TRAFFIC INFRACTION 31,000 28,616 17,784 13,216 570/( 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 38,000 30,279 16,630 21,371 440/( 5 NON -TRAFFIC INFRACTION PENALTIES 1,000 4,000 1,371 (371) 137% 6 OTHERINFRACTIONS'04 800 970 1,232 (432) 154% 7 P ARKING INFRACT ION P ENALT IE S 159,000 160,710 143,598 15,402 90% 8 PARK/INDDISZONE 800 1,577 2,93 (2,139) 367% 9 DWI PENALTIES 6,000 7,212 9,732 (3,732) 1620/( 10 DUI - DP ACCT 1,000 752 448 552 450/( 11 CRIM CNV FEE DUI 200 142 89 111 45°/ 12 DUI - DP FEE 1,500 2,099 2,008 (508) 1340/( 13 OTHER CRIMINAL TRAF MISDEM PEN 135 96 - 135 0°/ 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 30,000 32,003 28,338 1,662 940/( 15 CRIMINAL CONVICTION FEE CT 3,600 3,685 2,549 1,051 710/( 16 CRIM CONV FEE CT 1,000 899 622 378 620/( 17 OTHER NON-TRAF MISDEMEANOR PEN 100 38 (2,774) 2,874 -27740/( 18 OTHER NON TRAFFIC MISD. 8/03 13,000 13,206 13,903 (903) 1070/( 19 COURT DV PENALTY ASSESSMENT 600 960 314 286 520/( 20 CRIMINAL CONVICTION FEE CN 1,600 1,408 930 670 580/( 21 CRIM CONV FEE CN 500 523 283 217 570/( 22 PUBLIC DEFENSE RECOUPMENT 18,500 18,123 11,486 7,014 620/( 23 BANK CHARGE FOR CONY. DEFENDANT 12,000 12,877 13,493 (1,493) 1120/( 24 COURT COST RECOUPMENT 7,000 5,688 4,598 2,402 660/( 25 BUS. LICENSE PERMIT PENALTY 10,000 12,310 5,150 4,850 520/( 26 MISC FINES AND PENALTIES 300 1,725 1,208 (908) 4030/( 635,135 616,783 496,093 139,042 780/ MISCELLANEOUS: 27 INVESTMENT INTEREST 248,160 163,855 421,005 (172,845) 1700/( 28 INTEREST ON COUNTY TAXES 9,210 22,228 28,731 (19,521) 3120/( 29 INTEREST - COURT COLLECTIONS 3,000 8,467 8,091 (5,091) 2700/( 30 LOAN INTEREST - 1,282 - - 0°/ 31 PARKING - 4,062 150 (150) 00/( 32 SPACETACILITIES RENTALS 153,000 145,177 143,035 9,965 930/( 33 BRACKET ROOM RENTAL 5,000 2,100 2,330 2,670 470/( 34 LEASESLONG-TERM 185,000 191,404 202,088 (17,088) 1090/( 35 DONATION/CONTRIBUTION 7,000 1,401 4,972 2,028 710/( 36 PARKSDONATIONS 4,350 3,380 3,050 1,300 700/( 37 BIRD FEST CONTRIBUTIONS 1,500 2,276 1,597 (97) 1060/( 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 11,703 13,013 10,721 982 920/( 39 FIRST RESPONDERS- PRIVATE SOURCES - 28,000 - - 00/( 40 SALE OF JUNK/SALVAGE 300 408 68 232 230/( 41 SALES OF UNCLAIM PROPERTY 3,000 2,567 3,731 (731) 1240/( 42 CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0°/ 43 OTHER JUDGEMENT/SETTLEMENT 2,000 - 3 1,997 00/( 44 POLICE JUDGMENTS/RESTITUTION 200 130 619 (419) 3100/( 45 CASHIERS OVERAGES✓SHORTAGES - 46 (70) 70 00/( 46 OTHER MISC REVENUES 2,000 445,266 245,529 (243,529) 122760/c 47 SMALL OVERPAYMENT 30 80 73 (43) 2440/( 48 NSF FEES - PARKS & REC 20 - 90 (70) 4500/( 49 NSF FEES - MUNICIPAL COURT 300 381 112 188 370/( 50 NSF FEES - POLICE - 30 - - 00/( 51 NSF FEES -DEVELOPMENT SERVICES - 30 - - 00/c 52 L&I STAY AT WORK PROGRAM - - 10,483 (10,483) 0°/ 53 FLEX -PLAN SERVICES FORFEITURES - - 370 (370) 00/c 54 US BANK REBATE 7,500 8,708 8,930 (1,430) 1190/( 645,273 1,044,290 1,095,709 (450,436) 1700% TRANSFERS -IN: 55 SALE OF FIXED ASSETS - 5,273 - - 0°/ 56 INSURANCE RECOVERIES - 15,570 - - 00/c 57 INTERFUND TRANSFER FROM FUND 012 3,835,827 49,584 3,835,827 - 1000/( 58 INTERFUND TRANSFER FROM FUND 011 931,523 - 931,523 - 1000/( 59 TRANSFER FROM FUND 127 26,300 26,300 26,300 - 1000/( 4,793,650 96,727 4,793,650 - 1000% TOTAL GENERAL FUND REVENUE $ 45,688,605 $ 41,560,193 $ 46,859,920 $ (1,171,315) 1030/ 5 Packet Pg. 138 I 2.2.b I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 16,459,498 $ 14,606,968 $ 15,758,890 $ 700,608 96 2 OVERTIME 496,492 710,559 730,413 (233,921) 147 3 HOLIDAY BUY BACK 250,491 200,268 213,691 36,800 85 4 BENEFITS 61222,229 5,749,441 6,184,431 37,798 99 5 UNIFORMS 90,475 79,888 100926 (10,451) 112 6 SUPPLIES 380,280 399,923 451:102 (70,822) 119 7 SMALL EQUIPMENT 223,819 102,721 153,777 70,042 69 8 PROFESSIONAL SERVICES 15,196,547 3,045,278 12,630,854"kk- 2,565,693 83 9 COMMUNICATIONS 165,556 151,403 168,790 (3,234) 102 10 TRAVEL 66,380 52,110 70,950 (4,570) 107 11 EXCISE TAXES 6,500 5,718 7,993 (1,493) 123 12 RENTAL/LEASE 1,842,569 1,980,205 1,842,464 105 100 13 INSURANCE 431,095 437,253 436,448 (5,353) 101 14 UTILITIES 460,625 523,444 525,607 (64,982) 114 15 REPAIRS & MAINTENANCE 584,030 366,285 633,864 (49,834) 109 16 MISCELLANEOUS 483,454 362,456 421,037 62,417 87 17 INTERGOVERNMENTAL SERVICES 9 - 9,581,803 - - 0 18 INTERGOVERNMENTAL PAYMENTS 19 INTERFUND SUBSIDIES 20 LAND 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BOND PRINCIPAL 24 OTHER INTEREST & DEBT SERVICE COSTS 25 INTEREST ON LONGTERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE(009) 26 BENEFITS 27 PENSION AND DISABILITY PAYMENTS 28 PROFESSIONAL SERVICES 29 MISCELLANEOUS RIS K MANAGEMENT RES ERVE FUND (011) 30 INTERFUND SUBSIDIES C O NTINGENC Y RES ERVE FUND (012) 31 INTERFUND LOAN 32 INTERFUND SUBSIDIES HISTORIC PRESERVATION GIFT FUND (014) 33 SUPPLIES 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS EDMONDS HOMELESSNESS RESPONSEFUND (018) 36 PROFESSIONAL SERVICES EDMONDS OPIOID RESPONSEFUND (019) 37 INTERFUND SUBSIDIES DRUG INFO RC EMENT FUND (104) 38 PROFESSIONAL SERVICES 39 REPAIR/MAINT 40 INTERGOVERNMENTAL SERVICES 41 INTEREST ON INTERFUND LOAN 75,000 441,873 75,000 - 100 1,953,108 1,800,213 1,405,781 547,327 72 - 4,884 - - 0 27,042 72,990 - 27,042 0 10,494 - 10,296 198 98 183,710 176,324 183,704 6 100 500 218 218 282 44 14,050 21,152 14,045 5 100 45,623,944 40,873,376 42,020,279 3,603,665 92 $ 206,650 $ 153,044 $ 155,117 $ 51,533 75 252,990 210,393 239,839 13,151 95 7,000 2,962 7,161 (161) 102 280 400 455 (175) 163 466,920 366,799 402,572 64,348 86 $ 931,523 $ - $ 931,523 $ - 100 931,523 - 931,523 - 100 $ - $ 494,872 $ - $ - 0 3,835,827 49,584 3,835,827 - 100 3,835,827 544,456 3,835,827 - 100 $ 100 $ - $ - $ 100 0 200 - - 200 0 10,900 - 5,533 5,367 51 11,200 - 5,533 5,667 49 $ 1,862 $ 24,557 $ 1,862 $ - 100 1,862 24,557 1,862 - 100 $ 200,000 $ - $ 200,000 $ 100 200,000 - 200,000 100 $ 45,000 $ - $ - $ 45,000 0 800 - - 800 0 - 111,902 - - 0 - 296 - - 0 45,800 112,198 45,800 0 9 The difference for "intergovernmental services" and 'professional services" is due to a change in BARS coding. 6 Packet Pg. 139 I 2.2.b I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining '/, Spent STREETFUND (111) 1 SALARIES AND WAGES $ 795,977 $ 497,390 $ 595,190 $ 200,787 75 2 OVERTIME 35,900 27,582 49,613 (13,713) 138 3 BENEFITS 267,595 251,354 283,525 (15,930) 106 4 UNIFORMS 6,000 3,136 3,344 2,656 56 5 SUPPLIES 331,500 243,397 266,396 65,104 80 6 SMALL EQUIPMENT 20,000 5,580 2,854 17,146 14 7 PROFESSIONAL SERVICES 26,140 11,791 11,295 14,845 43 8 COMMUNICATIONS 4,500 7,276 7,089 (2,589) 158 9 TRAVEL 1,000 - - 1,000 0 10 RENTAL/LEASE 208,280 188,096 268,813 (60,533) 129 11 INSURANCE 153,881 156,645 156,514 (2,633) 102 12 UTILITIES 276,605 280,483 268,546 8,059 97 13 REPAIRS & MAINTENANCE 52,000 27,887 34,649 17,351 67 14 MISCELLANEOUS 11,500 1,229 7,302 4,198 63 15 INTERGOVERNMENTAL SERVICES - 933 - - 0 16 MACHINERY/EQUIPMENT 60,000 - - 60,000 0 17 GENERAL OBLIGATION BOND PRINCIPAL 4,040 3,968 4,033 7 100 18 INTEREST 580 644 577 3 100 COMBINED STREETCONSTAMPROVE(112) 19 INTERFUND LOAN - PRINCIPAL PAYMENT 20 SALARIES AND WAGES 21 BENEFIT S 22 PROFESSIONAL SERVICES 23 REPAIRS & MAINTENANCE 24 INTERFUND SUBSIDIES 25 LAND 26 CONSTRUCTION PROJECTS 27 INTERGOVERNMENTAL LOANS 28 INTEREST ON INTERFUND LOAN 29 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 30 SUPPLIES 31 SMALL EQUIPMENT 32 PROFESSIONAL SERVICES 33 TRAVEL 34 RENTAL/LEASE 35 REPAIRS & MAINTENANCE 36 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 37 PROFESSIONAL SERVICES 38 MISCELLANEOUS 39 INTERFUND SUBSIDIES EMPLO YEE PARKING PERMIT FUND (121) 40 SUPPLIES 41 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 42 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 43 PROFESSIONAL SERVICES 44 MISCELLANEOUS $ 2,255,498 $ 1,707,390 $ 1,959,740 $ 295,758 87 $ - $ 415,984 $ - $ - 0 - 18,185 - - 0 961 11,626 - 961 0 3,914,563 426,314 372,477 3,542,086 10 1,138,238 201,026 422,794 715,444 37 166,710 138,846 40,318 126,392 24 38,500 10,500 96,350 (57,850) 250 1,701,873 2,742,491 849,359 852,514 50 72,220 72,201 72,201 19 100 - 2,925 - - 0 2,330 2,674 2,313 17 99 $ 7,035,395 $ 4,042,772 $ 1,855,813 $ 5,179,582 26 $ 4,700 $ 4,493 $ 3,984 $ 716 85 1,700 1,490 640 1,060 38 166,500 59,963 53,923 112,577 32 80 9 6 74 8 2,000 - - 2,000 0 300 - - 300 0 6,600 4,819 4,569 2,031 69 $ 181,880 $ 70,774 $ 63,122 $ 118,758 35 $ 103,934 $ 81,330 $ 90,424 $ 13,510 87 1,000 - 583 417 58 4,000 4,000 4,000 - 100 $ 108,934 $ 85,330 $ 95,008 $ 13,926 87 $ 1,790 $ 573 $ 591 $ 1,199 33 25,090 25,090 25,090 - 100 $ 26,880 $ 25,663 $ 25,681 $ 1,199 96 $ 3,000 $ 1,905 $ 2,768 $ 232 92 $ 3,000 $ 1,905 $ 2,768 $ 232 92 $ 28,500 $ 25,309 $ 28,653 $ (153) 101 3,500 1,464 3,366 134 96 $ 32,000 $ 26,772 $ 32,019 $ (19) 100 7 Packet Pg. 140 I 2.2.b I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 29,407 $ 34,096 $ (13,096) 162 2 PROFESSIONAL SERVICES 586,505 153,615 159,955 426,550 27 3 RENTAL/LEASE - - 381 (381) 0 4 REPAIRS& MAINTENANCE 591,156 391,886 408,388 182,768 69 5 LAND 100,000 - - 100,000 0 6 CONSTRUCTION PROJECTS 2,084,625 928,411 646,474 1,438,151 31 $ 3,383,286 $ 1,503,319 $ 1,249,293 $ 2,133,993 37 REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 MISCELLANEOUS 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST 15 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 16 SUPPLIES 17 SMALL EQUIPMENT 18 PROFESSIONAL SERVICES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES C EVIEIII2Y MAINTENANC FJIMPRO VEMENT (130) 22 SALARIES AND WAGES 23 OVERTIME 24 BENEFIT S 25 UNIFORMS 26 SUPPLIES 27 SUPPLIES PURCHASED FOR INVENTORY/RESALE 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 COMMUNICATIONS 31 TRAVEL 32 RENTAL/LEASE 33 UTILITIES 34 REPAIRS & MAINTENANCE 35 MISCELLANEOUS PARKS TRUST FUND (136) 36 SMALL EQUIPMENT 37 INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) 38 SUPPLIES 39 TRAVEL 40 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 41 SUPPLIES 42 PROFESSIONAL SERVICES 43 MISCELLANEOUS LID FUND C O NTRO L (211) 44 INTERFUND SUBSIDIES 2012 LTGO DEBTSERVIC FUND (231) 45 GENERAL OBLIGATION BOND 46 INTEREST $ 204,650 $ 224,559 $ 156,343 48,307 76 658,879 733,238 400,238 258,641 61 - 216,720 - - 0 133,030 135,125 133,025 5 100 100,000 - - 100,000 0 2,748,902 110,523 1,013,544 1,735,358 37 23,480 23,100 23,476 4 100 3,360 3,746 3,360 - 100 - 77 77 (77) 0 $ 3,872,301 $ 1,447,088 $ 1,730,062 $ 2,142,239 45 $ 59,695 $ 15,127 $ 39,079 $ 20,616 65 15,325 - 14,694 631 96 6,500 - - 6,500 0 11,250 - 1,858 9,392 17 600 154 159 441 27 26,300 26,300 26,300 - 100 $ 119,670 $ 41,581 $ 82,091 $ 37,579 69 $ 93,593 $ 84,488 $ 89,239 $ 4,354 95 3,500 2,998 3,272 228 93 39,179 38,399 40,767 (1,588) 104 1,000 675 225 775 23 7,000 17,620 4,837 2,163 69 20,000 24,472 17,293 2,707 86 - - 1,246 (1,246) 0 4,200 1,934 2,199 2,001 52 1,410 1,562 1,794 (384) 127 500 - - 500 0 6,260 11,640 6,260 (0) 100 3,835 5,583 4,879 (1,044) 127 500 - - 500 0 14,000 5,719 19,124 (5,124) 137 $ 194,977 $ 195,091 $ 191,135 $ 3,842 98 $ 5,000 $ - $ 4,935 $ 65 99 0 $ 5,000 $ - $ 4,935 $ 65 99 $ 1,500 $ 457 $ 770 $ 730 51 4,500 805 3,405 1,095 76 4,500 8,776 2,718 1,782 60 $ 10,500 $ 10,039 $ 6,894 $ 3,606 66 $ - $ 7,578 $ 12,983 $ (12,983) 0 94,048 82,306 (82,306) 0 - 5,339 3,289 (3,289) 0 - 106,964 98,578 (98,578) 0 $ 35,887 $ 3,800 $ 30,905 $ 4,982 86 $ 35,887 $ 3,800 $ 30,905 $ 4,982 86 $ 609,630 $ 589,623 $ 609,623 $ 7 100 106,780 118,568 106,775 5 100 $ 716,410 $ 708,191 $ 716,398 $ 12 100 Packet Pg. 141 2.2.b Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 4,760 $ 10,329 $ 116,848 $ (112,088) 2455 2 INTERFUND SUBSIDIES - 200,000 - - 0 3 CONSTRUCTION PROJECTS 3,992,668 58,462 133,247 3,859,421 3 4 DEBT ISSUE COSTS 85,944 - 80,041 5,903 93 $ 4,083,372 $ 268,790 $ 330,137 $ 3,753,235 8 WATER FUND (421) 5 SALARIES AND WAGES $ 845,003 $ 722,839 $ 758,623 $ 86,380 90 6 OVERTIME 24,000 23,391 25,056 (1,056) 104 7 BENEFITS 377,635 378,034 340,393 37,242 90 8 UNIFORMS 4,000 2,747 3,424 576 86 9 SUPPLIES 150,000 157,416 75,291 74,709 50 10 FUEL CONSUMED - 70 - - 0 11 WATER PURCHASED FOR RESALE 1,950,000 1,806,142 1,877,946 72,054 96 12 SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 101,894 152,622 17,378 90 13 SMALL EQUIPMENT 11,000 2,564 5,955 5,045 54 14 PROFESSIONAL SERVICES 878,372 788,910 838,026 40,346 95 15 COMMUNICATIONS 30,000 28,045 29,873 127 100 16 TRAVEL 200 - - 200 0 17 EXCISE TAXES 10 1,649,700 467,555 1,649,324 376 100 18 RENTAL/LEASE 155,532 142,155 152,721 2,811 98 19 INSURANCE 54,423 56,738 55,096 (673) 101 20 UTILITIES 35,310 30,229 31,828 3,482 90 21 REPAIRS& MAINTENANCE 1,603,100 160,261 237,822 1,365,278 15 22 MISCELLANEOUS 121,400 99,800 117,653 3,747 97 23 INTERGOVERNMENTAL SERVICES - 37,799 - - 0 24 INTERFUND TAXES 10 - 1,219,220 - - 0 25 INTERFUND SUBSIDIES 646,370 644,615 646,366 4 100 26 MACHINERY/EQUIPMENT 15,000 - - 15,000 0 27 CONSTRUCTION PROJECTS 3,614,690 4,383,221 2,251,663 1,363,027 62 28 GENERAL OBLIGATION BONDS 2,710 2,665 2,709 1 100 29 REVENUE BONDS 355,740 344,641 355,732 9 100 30 INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100 31 INTEREST 225,580 236,085 225,572 8 100 32 OTHER INTEREST & DEBT SERVICE COSTS - 375 375 (375) 0 $ 12,945,605 $ 11,863,251 $ 9,859,907 $ 3,085,698 76 STORM FUND (422) 33 SALARIES AND WAGES $ 702,584 $ 651,195 $ 652,439 $ 50,145 93 34 OVERTIME 29,000 10,838 35,162 (6,162) 121 35 BENEFITS 366,089 371,419 326,307 39,782 89 36 UNIFORMS 6,500 5,725 6,166 334 95 37 SUPPLIES 46,000 39,997 27,114 18,886 59 38 SMALL EQUIPMENT 4,000 642 4,114 (114) 103 39 PROFESSIONAL SERVICES 1,711,075 768,514 1,137,475 573,600 66 40 COMMUNICATIONS 3,200 4,622 5,391 (2,191) 168 41 TRAVEL 4,300 1,682 - 4,300 0 42 EXCISE TAXES 10 470,100 65,444 509,604 (39,504) 108 43 RENTAL/LEASE 246,404 246,101 250,181 (3,777) 102 44 INSURANCE , 125,390 178,798 127,548 (2,158) 102 45 UTILITES 10,710 10,138 11,193 (483) 105 46 REPAIR&MAINTENANCE 439,568 22,790 17,250 422,318 4 47 MISCELLANEOUS 113,100 117,701 167,833 (54,733) 148 48 INTERGOVERNMENTAL SERVICES - 126,229 - - 0 49 INTERFUND TAXES AND OPERATING ASSESSMENT 10 - 399,734 - - 0 50 INTERFUND SUBSIDIES 299,487 284,667 285,032 14,455 95 51 MACHINERY/EQUIPMENT - 323,472 - - 0 52 CONSTRUCTION PROJECTS 4,987,891 856,266 1,478,017 3,509,874 30 53 GENERAL OBLIGATION BONDS 98,900 97,315 98,899 1 100 54 REVENUE BONDS 173,940 168,357 173,932 8 100 55 INTERGOVERNMENTAL LOANS 55,639 32,063 32,063 23,577 58 56 INTEREST 131,155 129,803 123,971 7,184 95 57 OTHER INTEREST & DEBT SERVICE COSTS - 165 165 (165) 0 $ 10,025,032 $ 4,913,676 $ 5,469,855 $ 4,555,177 55 10 The difference for "interfund faxes" and "excise faxes" is due to a change in BARS coding. 9 I Packet Pg. 142 1 I 2.2.b I Page 5 of 6 CITY OF EDMO NDS EXPENDrrURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,850,763 $ 1,683,893 $ 1,779,083 $ 71,680 96 2 OVERTIME 95,000 89,942 98,788 (3,788) 104 3 BENEFITS 827,107 867,366 782,554 44,553 95 4 UNIFORMS 9,500 6,759 7,267 2,233 76 5 SUPPLIES 417,200 338,447 317,346 99,854 76 6 FUEL CONSUMED 80,000 48,452 44,284 35,716 55 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 3,853 - 4,000 N416,566 0 8 SMALL EQUIPMENT 50,000 40,677 20,645 29,355 41 9 PROFESSIONAL SERVICES 1,599,670 1,069,187 1,183,104 74 10 COMMUNICATIONS 43,000 61,384 44,183 Vb� (1,183) 103 11 TRAVEL 5,000 4,012 5,016 (16) 100 12 EXCISE TAXES 11 973,000 213,472 1,053,670 (80,670) 108 13 RENTAL/LEASE 313,469 317,377 346,167 (32,698) 110 14 INSURANCE 184,261 119,178 186,110 (1,849) 101 15 UTILITIES 1,231,310 978,111 1,147,784 83,526 93 16 REPAIR & MAINTENANCE 695,000 637,199 429,952 265,048 62 17 MISCELLANEOUS 125,650 78,991 83,617 42,033 67 18 INTERGOVERNMENTAL SERVICES - 134,783 - - 0 19 INTERFUND TAXES AND OPERATING ASSESS 11 20 INTERFUND SUBSIDIES 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST 27 OTHER INTEREST & DEBT SERVICE COSTS BOND RESERVE FUND (424) 28 REVENUE BONDS 29 INTEREST - 770,850 - - 0 2,420,671 1,423,790 1,573,415 847,256 65 30,000 105,434 33,647 (3,647) 112 6,300,393 2,811,609 3,021,725 3,278,668 48 150,050 148,126 150,043 7 100 80,340 77,003 80,336 4 100 172,540 171,872 172,528 12 100 75,490 76,403 70,427 5,063 93 - 5,662 5,380 (5,380) 0 $ 17,733,414 $ 12,283,831 $ 12,637,071 $ 5,096,343 71 $ 740,010 $ 710,000 $ 740,000 $ 10 100 1,251,200 1,281,484 1,251,184 16 100 $ 1,991,210 $ 1,991,484 $ 1,991,184 $ 26 100 11 The difference for "interfund taxes" and "excise faxes" is due to a change in BARS coding. 10 Packet Pg. 143 I 2.2.b I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 259,309 $ 253,615 $ 260,548 $ (1,239) 100 2 OVERTIME 2,000 - 8,081 (6,081) 404 3 BENEFITS 114,897 120,727 111,050 3,847 97 4 UNIFORMS 1,000 965 1,347 (347) 135 5 SUPPLIES 110,000 78,546 96,541 & 13,459 88 6 FUEL CONSUMED 1,000 - - 1,000 0 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 198,317 201,116 71,884 74 8 SMALL EQUIPMENT 58,000 10,833 2,879 55,121 5 9 PROFESSIONAL SERVICES 46,580 14,565 4,134 42,446 9 10 COMMUNICATIONS 3,000 2,289 2,285� 715 76 11 TRAVEL 1,000 339 255 745 25 12 RENTAL/LEASE 14,120 9,378 13,765 355 97 13 INSURANCE 32,015 29,464 30,167 1,848 94 14 UTILITIES 14,200 13,058 14,630 (430) 103 15 REPAIRS & MAINTENANCE 60,000 36,746 32,569 27,431 54 16 MISCELLANEOUS 12,000 7,684 9,994 2,006 83 17 INTERGOVERNMENTAL SERVICES - 1,627 - - 0 18 MACHINERY/EQUIPMENT 1,933,000 369,132 1,770,020 162,980 92 $ 2,935,121 $ 1,147,284 $ 2,559,381 $ 375,740 87 TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES $ 292,502 $ 279,463 $ 298,126 $ (5,624) 102 20 OVERTIME 2,000 1,632 125 1,875 6 21 BENEFITS 100,129 93,348 100,677 (548) 101 22 SUPPLIES 5,000 4,832 4,235 765 85 23 SMALL EQUIPMENT 38,000 91,572 50,258 (12,258) 132 24 PROFESSIONAL SERVICES 210,000 164,846 48,188 161,812 23 25 COMMUNICATIONS 58,770 41,737 58,844 (74) 100 26 TRAVEL 1,500 412 359 1,141 24 27 RENTAL/LEASE 7,200 6,829 7,300 (100) 101 28 REPAIRS& MAINTENANCE 405,950 206,919 272,767 133,183 67 29 MISCELLANEOUS 5,000 9,757 3,491 1,509 70 30 MACHINERY/EQUIPMENT 74,750 289,960 79,651 (4,901) 107 $ 1,200,801 $ 1,191,307 $ 924,022 $ 276,779 77 FH2F1VIEN'S PENSION FUND (617) 31 BENEFITS $ 83,296 $ 21,453 $ 20,417 $ 62,879 25 32 PENSION AND DISABILITY PAYMENTS 60,927 53,203 119,116 (58,189) 196 33 PROFESSIONAL SERVICES 1,200 538 1,269 (69) 106 $ 145,423 $ 75,195 $ 140,802 $ 4,621 97 TOTAL EXPENDITURE ALL FUNDS $ 120,158,672 $ 85,632,883 $ 89,454,396 $ 30,704,276 74 11 Packet Pg. 144 2.2.b Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES✓ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent L $ 514,116 $ 431,443 $ 402,243 $ 111,873 78% ' 297,125 290,735 297,114 11 100% 592,521 435,802 552,184 40,337 93% 1,150,390 995,468 1,001,064 149,326 87% - 707,290 668,715 705,593 1,697 100% 1,257,145 1,058,030 1,262,022 (4,877) 100% 889,560 825,880 874,911 14,649 98% 13,561,736 13,054,371 12,116,091 1,445,645 89% 11,835,304 11,143,656 11,701,666 133,638 99% ' 625,662 585,222 604,295 21,367 97% 3,574,858 2,834,317 2,833,842 741,016 79% 4,382,068 3,914,341 4,053,149 328,919 92% 3,316,370 2,812,530 3,097,068 219,302 93% 2,919,799 1,822,864 2,519,036 400,763 86% $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 92% CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Amended Budget 12/31/2018 Expenditures 12/31/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,945,605 $ 11,863,251 $ 9,859,907 $ 3,085,698 76% STORM UTILITY FUND 10,025,032 4,913,676 5,469,855 4,555,177 55% SEWER/WWTP UTILITY FUND 17,733,414 12,283,831 12,637,071 5,096,343 71% BOND RESERVE FUND 1,991,210 1,991,484 1,991,184 26 100% $ 42,695,261 $ 31,052,241 $ 29,958,017 $ 12,737,244 70% 0- 10L A 12 Packet Pg. 145 I 2.2.b I Page 1 of 4 C ITY O F EDMO NDS EXPENDTIURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2019 Amended Budget 12/31/2018 Expenditures 12/31/2019 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 171,950 $ 165,870 $ 180,440 $ (8,490) 105% OVERTIME 1,000 - - 1,000 0% BENEFITS 93,201 93,954 97,616 (4,415) 105% SUPPLIES 2,000 1,216 2,309 (309) 115% SMALL EQUIPMENT - 15,773 342 (342) 0% PROFESSIONAL SERVICES 195,675 115,598 81,067 114,608 41% COMMUNICATIONS 3,000 3,972 6,393 (3,393) 213% TRAVEL 6,700 2,347 2,977 3,723 44% RENTAL/LEASE 11,586 16,385 12,118 (532) 105% REPAIRS/MAINTENANCE 500 - 121 379 24% MISCELLANEOUS 28,504 16,329 18,860 9,644 66% $ 514,116 $ 431,443 $ 402,243 $ 111,873 78% OFFICEOFMAYOR SALARIES $ 215,076 $ 208,986 $ 218,580 $ (3,504) 102% BENEFITS 54,227 50,033 53,247 980 98% SUPPLIES 1,500 829 1,310 190 87% SMALL EQUIPMENT - - 442 (442) 0% PROFESSIONAL SERVICES 3,000 1,943 2,385 615 80% COMMUNICATION 1,400 1,654 1,258 142 90% TRAVEL 3,000 1,973 2,603 397 87% RENTAL/LEASE 13,472 20,873 12,548 924 93% MISCELLANEOUS 5,450 4,444 4,741 709 87% $ 297,125 $ 290,735 $ 297,114 $ 11 100% HUMAN RESOURCES SALARIES $ 327,939 $ 230,564 $ 325,754 $ 2,185 99% OVERTIME - - 197 (197) 0% BENEFITS 120,419 87,411 113,283 7,136 94% SUPPLIES 12,300 5,696 5,512 6,788 45% SMALL EQUIPMENT 300 - 2,762 (2,462) 921 % PROFESSIONAL SERVICES 73,000 65,628 50,524 22,476 69% COMMUNICATIONS 700 1,228 1,315 (615) 188% TRAVEL 1,000 2,053 1,255 (255) 125% RENTAL/LEASE 22,947 27,516 24,624 (1,677) 107% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 26,066 8,381 19,388 6,678 74% $ 592,521 $ 435,802 $ 552,184 $ 40,337 93% MUNICIPAL C O URT SALARIES $ 628,961 $ 555,450 $ 587,294 $ 41,667 93% OVERTIME 800 118 1,325 (525) 166% BENEFITS 251,781 214,600 209,208 42,573 83% SUPPLIES 10,600 7,414 10,302 298 97% SMALL EQUIPMENT 1,000 283 5,418 (4,418) 542% PROFESSIONAL SERVICES 124,925 100,170 90,966 33,959 73% COMMUNICATIONS 3,550 2,612 2,920 630 82% TRAVEL 6,500 3,979 3,423 3,077 53% RENTAL/LEASE 65,251 72,283 64,551 700 99% REPAIR/MAINTENANCE 4,880 550 277 4,603 6% MISCELLANEOUS 25,100 38,010 25,380 (280) 101% MACHINERY/EQUIPMENT 27,042 - - 27,042 0% $ 1,150,390 $ 995,468 $ 1,001,064 $ 149,326 87% 13 Packet Pg. 146 I 2.2.b I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 354,800 $ 363,578 $ (5,229) 101% OVERTIME - 578 - 0% BENEFITS 157,238 151,747 160,152 (2,914) 102% SUPPLIES 10,240 6,007 3,689 6,551 36% SMALL EQUIPMENT 2,000 - 4,024 (2,024) 201% PROFESSIONAL SERVICES 46,410 23,799 31,744 14,666 68% COMMUNICATIONS 40,000 26,391 33,150 6,850 83% TRAVEL 2,000 522 503 1,498 25% RENTAL/LEASE 50,973 61,207 45,548 5,425 89% REPAIRS&MAINTENANCE 32,080 35,292 51,805 (19,725) 161% MISCELLANEOUS 8,000 8,372 11,401 (3,401) 143% $ 707,290 $ 668,715 $ 705,593 $ 1,697 100% FINANCE SALARIES $ 844,384 $ 716,328 $ 851,763 $ (7,379) 101% OVERTIME 4,500 146 - 4,500 0% BENEFITS 280,685 229,485 289,662 (8,977) 103% SUPPLIES 7,350 5,367 6,928 422 94% SMALL EQUIPMENT 5,400 3,981 778 4,622 14% PROFESSIONAL SERVICES 14,650 1,462 1,725 12,925 12% COMMUNICATIONS 2,000 1,374 1,286 714 64% TRAVEL 3,100 4,408 2,371 729 76% RENTAL/LEASE 48,226 48,932 52,224 (3,998) 108% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 5,425 12,786 (4,436) 153% $ 1,257,145 $ 1,058,030 $ 1,262,022 $ (4,877) 100% CITY ATTO RNEY PROFESSIONAL SERVICES $ 889,560 $ 825,880 $ 874,911 $ 14,649 98% $ 889,560 $ 825,880 $ 874,911 $ 14,649 98% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS- UNEMPLOYMENT 40,000 25,510 46,218 (6,218) 116% SUPPLIES 5,000 6,709 6,183 (1,183) 124% PROFESSIONAL SERVICES 10,670,871 563,858 9,854,975 815,896 92% EXCISE TAXES 6,500 5,718 7,993 (1,493) 123% RENTAL/LEASE 10,538 11,486 11,950 (1,412) 113% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 67,652 73,577 (3,963) 106% INTERGOVT SERVICES - 9,491,522 - 0% ECA LOAN PAYMENT 75,000 441,873 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 1,800,213 1,405,781 547,327 72% LAND - 4,884 - - 0% GENERAL OBLIGATION BOND 183,710 176,324 183,704 6 100% INTEREST ON LONG-TERM DEBT 14,050 21,152 14,045 5 100% FISCAL AGENT FEES 500 218 218 282 44% $ 13,561,736 $ 13,054,371 $ 12,116,091 $ 1,445,645 89% 14 Packet Pg. 147 I 2.2.b I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,916,238 $ 6,276,212 $ 6,576,027 $ 340,211 95% OVERTIME 462,892 661,498 680,738 (217,846) 147% HOLIDAY BUYBACK 250,491 200,268 213,691 36,800 85% BENEFITS 2,556,688 2,484,766 2,618,757 (62,069) 102% UNIFORMS 80,250 70,164 88,470 (8,220) 110% SUPPLIES 86,500 94,245 87,533 (1,033) 101% SMALL EQUIPMENT 192,519 50,283 104,509 88,010 54% PROFESSIONAL SERVICES 231,095 116,842 259,293 (28,198) 112% COMMUNICATIONS 32,000 40,476 42,058 (10,058) 131% TRAVEL 29,310 26,002 39,517 (10,207) 135% RENTAL/LEASE 920,851 980,557 916,472 4,379 100% REPAIR/MAINTENANCE 15,120 16,894 10,674 4,446 71% MISCELLANEOUS 61,350 62,566 63,926 (2,576) 104% INTERGOVERNMENTAL SERVICES - 10,770 - - 0% MACHINERY/EQUIPMENT 52,114 0% $ 11,835,304 $ 11,143,656 $ 11,701,666 $ 133,638 99% COMMUNITY S ERVIC ES /EC O N DEV. SALARIES $ 261,255 $ 235,708 $ 262,451 $ (1,196) 100% BENEFITS 80,713 72,795 79,793 920 99% SUPPLIES 7,000 6,812 6,692 308 96% SMALL EQUIPMENT 800 629 270 530 34% PROFESSIONAL SERVICES 249,400 248,696 235,380 14,020 94% COMMUNICATIONS 1,490 1,359 1,401 89 94% TRAVEL 2,000 1,958 405 1,595 20% RENTAL/LEASE 13,004 12,525 12,049 955 93% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 4,740 5,855 3,645 62% $ 625,662 $ 585,222 $ 604,295 $ 21,367 97% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,665,849 $ 1,491,395 $ 1,634,056 $ 31,793 98% OVERTIME 1,300 21,911 12,427 (11,127) 956% BENEFITS 629,631 562,782 622,580 7,051 99% UNIFORMS 500 742 401 99 80% SUPPLIES 17,100 12,165 12,959 4,141 76% SMALL EQUIPMENT 6,100 8,385 6,789 (689) 111% PROFESSIONAL SERVICES 1,028,161 500,911 339,569 688,592 33% COMMUNICATIONS 16,621 8,736 9,357 7,264 56% TRAVEL 5,500 5,024 10,138 (4,638) 184% RENTAL/LEASE 143,236 156,410 143,438 (202) 100% REPAIRS&MAINTENANCE 6,800 33,773 3,439 3,361 51% MISCELLANEOUS 54,060 32,084 38,688 15,372 72% $ 3,574,858 $ 2,834,317 $ 2,833,842 $ 741,016 79% ENGINEERING SALARIES $ 1,720,176 $ 1,490,998 $ 1,695,173 $ 25,003 99% OVERTIME 8,300 5,454 8,311 (11) 100% BENEFITS 696,576 609,622 693,171 3,405 100% UNIFORMS 450 - 298 152 66% SUPPLIES - - 32 (32) 0% SMALL EQUIPMENT 2,200 3,645 1,744 456 79% PROFESSIONAL SERVICES 53,840 14,613 4,824 49,016 9% COMMUNICATIONS 16,625 15,120 15,983 642 96% TRAVEL 600 624 1,043 (443) 174% RENTAL/LEASE 123,023 118,905 122,033 990 99% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 79,450 49,101 59,520 19,930 75% $ 2,703,840 $ 2,308,081 $ 2,602,130 $ 101,710 96% 15 Packet Pg. 148 I 2.2.b I Page 4 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent PARKS & REC REATIO N SALARIES $ 2,123,618 $ 1,883,756 $ 2,007,961 $ 115,657 95% OVERTIME 10,000 13,978 20,286 (10,286) 203% BENEFITS 814,594 742,777 762,646 51,948 94% UNIFORMS 6,275 3,680 6,731 (456) 107% SUPPLIES 125,090 135,183 151,518 (26,428) 121% SMALL EQUIPMENT 9,500 12,308 9,514 (14) 100% PROFESSIONAL SERVICES 674,820 415,879 442,370 232,450 66% COMMUNICATIONS 30,820 29,964 31,000 (180) 101% TRAVEL 5,170 2,417 5,282 (112) 102% RENTAL/LEASE 268,539 266,515 278,452 (9,913) 104% PUBLIC UTILITY 175,338 225,168 209,970 (34,632) 120% REPAIR/MAINTENANCE 29,700 17,854 34,334 (4,634) 116% MISCELLANEOUS 98,110 64,476 82,787 15,323 84% INTERGOVERNMENTAL SERVICES - 79,510 - - 0% MACHINERY/EQUIPMENT - 20,875 - - 0% CONST RUCT ION PROJECTS 10,494 - 10,296 198 98% $ 4,382,068 $ 3,914,341 $ 4,053,149 $ 328,919 92% PUBLIC WORKS ADMINISTRATION SALARIES OVERTIME BENEFITS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS FACILITIES MAINTENANCE SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS TOTAL GENERAL FUND EXPENDITURES $ 369,334 $ 276,077 $ 289,383 $ 79,951 78% 200 - 339 (139) 169% 131,246 97,893 101,620 29,626 77% 8,600 4,530 5,062 3,538 59% 1,000 - 2,345 (1,345) 235% 200 231 124 76 62% 1,350 689 717 633 53% 500 803 1,427 (927) 285% 91,193 121,028 89,999 1,194 99% 3,007 2,668 2,946 61 98% 1,000 - - 1,000 0% 4,900 530 975 3,926 20% $ 612,530 $ 504,449 $ 494,938 $ 117,592 81% 754,619 720,825 766,429 (11,810) 102% 7,500 6,875 6,790 710 91 % 315,230 326,067 336,477 (21,247) 107% 3,000 5,302 5,025 (2,025) 168% 87,000 113,751 151,074 (64,074) 174% 3,000 7,435 14,839 (11,839) 495% 940,940 49,768 360,997 579,943 38% 16,000 17,826 21,950 (5,950) 137% 1,000 - 6 994 1% 59,730 65,583 56,459 3,271 95% 282,280 295,608 312,692 (30,412) 111 % 444,500 213,475 483,144 (38,644) 109% 5,000 349 3,153 1,847 63% $ 2,919,799 $ 1,822,864 $ 2,519,036 $ 400,763 86% $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 92% 16 Packet Pg. 149 I 2.2.b I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly Budget Forecast Budget Forecast YrD Actuals Variance % January $ 2,297,140 $ 2,297,140 $ 2,397,678 4.38% February 5,526,139 3,228,998 4,685,465 -15.21% March 8,285,977 2,759,838 7,046,230 -14.96% April 12,096,564 3,810,587 10,236,291 -15.38% May 20,831,778 8,735,215 18,888,974 -9.33% June 23,407,491 2,575,712 21,254,387 -9.20% July 25,795,181 2,387,690 23,534,511 -8.76% August 28,610,551 2,815,371 26,334,930 -7.95% September 31,010,463 2,399,911 28,633,850 -7.66% October 34,216,593 3,206,131 36,079,131 5.44% November 43,128,434 8,911,840 44,646,255 3.52% December 45,688,605 2,560,171 46,859,919 2.56% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702 -13.58% February 426,584 187,410 316,468 -25.81% March 648,598 222,013 530,155 -18.26% April 866,924 218,326 723,280 -16.57% May 1,118,366 251,442 997,047 -10.85% June 1,392,391 274,025 1,295,229 -6.98% July 1,790,060 397,669 1,573,817 -12.08% August 2,111,970 321,910 1,854,919 -12.17% September 2,410,481 298,511 2,188,857 -9.19% October 2,651,152 240,672 2,438,048 -8.04% November 2,897,726 246,573 2,714,986 -6.31% December 3,080,000 182,274 2,979,938 -3.25% *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 150 I 2.2.b I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: December 2019 Year -to -Date Total $8,452,715 Automotive Repair, Health &Personal Care, $202,424 $261,840 Amusement & Construction Trade, Recreation, $90,245 $1,422,536 Business Services, Accommodation, $800,511 $47,842 'Gasoline, $35,902 Communications, $227,946 Retail Food Stores, $312,721 Clothing and Accessories, $269,227 Wholesale Trade, Retail Automotive, $253,438 $1,871,741 Manufacturing, $87,367 Misc Retail, $1,328,531 Others, $171,659 Eating & Drinking, $1,068,786 ILM Annual Sales Tax Revenue 10,000,000 $8,406,296 $8,452,715 8,000,000 7 395 114 $5,840,764 $6,741,838 $6,905,122 6,000,000 4,000,000 2,000,000 0 2014 2015 2016 2017 2018 YTD 2019 18 Packet Pg. 151 I 2.2.b I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 1,464,443 10.37% March 1,890,823 564,012 2,088,425 10.45% April 2,418,442 527,618 2,636,953 9.04% May 3,087,512 669,070 3,384,424 9.62% June 3,695,140 607,628 4,072,013 10.20% July 4,344,323 649,183 4,772,526 9.86% August 5,056,215 711,892 5,569,038 10.14% September 5,734,922 678,707 6,278,722 9.48% October 6,438,793 703,871 6,992,063 8.59% November 7,175,252 736,459 7,741,745 7.90% December 7,825,000 649,748 8,452,715 8.02% City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Gas Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 92,468 $ 92,468 $ 67,644 -26.85% February 188,382 95,914 140,257 -25.55% March 270,480 82,098 229,186 -15.27% April 338,414 67,935 300,757 -11.13% May 391,853 53,439 350,940 -10.44% June 429,417 37,564 383,777 -10.63% July 458,287 28,870 408,935 -10.77% August 482,130 23,843 431,845 -10.43% September 504,337 22,207 452,054 -10.37% October 530,073 25,736 474,308 -10.52% November 567,790 37,717 518,080 -8.76% December 626,600 58,810 578,572 -7.66% Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 152 I 2.2.b I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 90,093 $ 180,099 261,769 347,309 425,673 504,828 580,361 657,995 738,345 815,639 889,278 967,200 Electric Utility Tax 90,093 $ 90,007 81,670 85,539 78,364 79,155 75,533 77,634 80,350 77,294 73,638 77,922 83,102 -7.76% 153,757-14.63% 220,849-15.63% 292,121-15.89% 358,213-15.85% 424,559-15.90% 490,940-1S.41% 552,758-1S.99% 613,426-16.92% 679,544-16.69% 739,258-16.87% 798,498-17.44% Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 364,048 -2.71% March 542,795 168,619 526,085 -3.08% April 717,960 175,165 720,176 0.31% May 863,822 145,862 864,392 0.07% June 985,603 121,781 983,768 -0.19% July 1,101,208 115,604 1,094,206 -0.64% August 1,212,283 111,075 1,202,728 -0.79% September 1,323,362 111,080 1,315,484 -0.60% October 1,439,932 116,570 1,424,234 -1.09% November 1,562,550 122,618 1,553,442 -0.58% December 1,691,300 128,750 1,682,586 -0.52% *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 153 1 2.2.b I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 1,233,174 -1.84% March 1,990,166 733,842 1,973,669 -0.83% April 2,476,952 486,786 2,430,513 -1.87% May 3,203,262 726,310 3,109,907 -2.9170 June 3,766,233 562,971 3,678,133 -2.34% July 4,657,894 891,661 4,614,133 -0.94% August 5,440,698 782,804 5,367,013 -1.35% September 6,513,015 1,072,317 6,322,616 -2.92% October 7,251,320 738,305 7,009,878 -3.33% November 8,101,309 849,989 7,820,054 -3.47% December 8,624,564 523,255 8,306,575 -3.69% Storm Water Sales Meter Water Sales 6,000,000 5,000,000 Oa JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget � Prior Year City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 1,006,134 -2.71% March 1,338,925 321,503 1,323,366 -3.08% April 1,623,949 285,024 1,605,082 0.31% May 1,945,558 321,609 1,923,272 0.07% June 2,231,420 285,862 2,204,539 -0.19% July 2,553,731 322,311 2,523,469 -1.19% August 3,249,585 695,854 3,211,601 -1.17% September 3,570,469 320,884 3,529,641 -1.14% October 3,855,506 285,037 3,812,572 -1.11% November 4,177,408 321,902 4,130,258 -1.13% December 4,462,767 285,359 4,357,944 -2.35% Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 154 I 2.2.b I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 1,384,500 0.18% March 2,141,223 759,204 2,149,907 0.41% April 2,762,974 621,752 2,770,969 0.29% May 3,530,212 767,237 3,534,965 0.13% June 4,158,923 628,711 4,166,664 0.19% July 4,943,476 784,553 4,976,361 0.67% August 5,570,113 626,637 5,610,350 0.72% September 6,371,750 801,637 6,404,083 0.51% October 7,005,968 634,218 7,044,627 0.55% November 7,783,039 777,071 7,821,842 0.50% December 8,408,534 625,495 8,419,341 0.13% Unmeter Sewer Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ir JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 155 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,331,746 $ 5,331,746 $4,237,264 -20.53% February 8,141,157 2,809,411 7,405,291 -9.04% March 11,639,973 3,498,816 10,663,247 -8.39% April 15,974,515 4,334,542 13,957,552 -12.63% May 18,622,253 2,647,738 17,357,697 -6.79% June 22,830,580 4,208,327 21,172,989 -7.26% July 26,392,680 3,562,100 24,687,211 -6.46% August 30,575,794 4,183,113 27,987,234 -8.47% September 33,998,363 3,422,570 31,411,462 -7.61% October 37,164,711 3,166,348 34,483,508 -7.21% November 41,510,256 4,345,545 38,835,500 -6.44% December 45,623,944 4,113,688 42,020,279 -7.90% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,587,376 $ 2,587,376 $ 1,939,971 -25.02% February 3,014,590 427,214 2,801,406 -7.07% March 4,042,422 1,027,832 3,658,670 -9.49% April 5,663,715 1,621,293 4,478,257 -20.93% May 5,938,925 275,211 5,383,743 -9.35% June 7,532,504 1,593,579 6,729,909 -10.66% July 8,433,477 900,972 7,577,784 -10.15% August 9,714,011 1,280,535 8,386,837 -13.66% September 10,514,973 800,962 9,284,942 -11.70% October 11,104,903 589,930 10,029,350 -9.69% November 12,480,053 1,375,150 11,630,592 -6.81% December 13,561,736 1,081,683 12,116,091 -10.66% *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 156 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 33,600 $ 33,600 $ 22,406 -33.31% February 68,406 34,807 46,519 -32.00% March 109,456 41,050 82,908 -24.25% April 148,549 39,092 112,983 -23.94% May 194,805 46,256 158,489 -18.64% June 252,359 57,555 206,635 -18.12% July 294,249 41,889 236,230 -19.72% August 347,797 53,549 279,741 -19.57% September 394,434 46,637 316,066 -19.87% October 424,655 30,221 341,182 -19.66% November 469,729 45,074 366,198 -22.04% December 514,116 44,387 402,243 -21.76% City Council 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 24,187 $ 24,187 $ 24,303 0.48% February 49,724 25,537 47,727 -4.02% March 74,099 24,374 72,221 -2.53% April 98,947 24,848 97,904 -1.05% May 123,232 24,285 123,018 -0.17% June 147,411 24,178 146,522 -0.60% July 172,471 25,061 171,743 -0.42% August 197,784 25,313 197,457 -0.17% September 222,576 24,792 221,509 -0.48% October 246,943 24,367 245,087 -0.75% November 271,145 24,202 269,577 -0.58% December 297,125 25,980 297,114 0.00% Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 157 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 46,805 $ 46,805 $ 48,901 4.48% February 98,152 51,348 81,030 -17.45% March 149,088 50,935 116,157 -22.09% April 190,444 41,356 156,727 -17.70% May 237,088 46,644 194,001 -18.17% June 283,959 46,871 289,770 2.05% July 333,529 49,570 309,918 -7.08% August 381,842 48,313 351,814 -7.86% September 428,439 46,597 403,027 -5.93% October 473,623 45,184 451,921 -4.58% November 521,637 48,015 495,072 -5.09% December 592,521 70,884 552,184 -6.81% Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,130 $ 88,130 $ 70,858 -19.60% February 183,503 95,373 140,956 -23.19% March 281,943 98,441 219,779 -22.05% April 373,512 91,569 305,139 -18.31% May 468,587 95,076 410,401 -12.42% June 559,928 91,341 481,931 -13.93% July 652,029 92,101 571,406 -12.36% August 750,819 98,789 653,110 -13.01% September 844,791 93,972 730,275 -13.56% October 945,830 101,040 815,237 -13.81% November 1,041,798 95,967 896,507 -13.95% December 1,150,390 108,592 1,001,064 -12.98% Municipal Court 800,000 ow 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 158 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 39,007 $ 39,007 $ 39,270 0.67% February 83,037 44,030 92,749 11.70% March 131,730 48,693 132,003 0.21% April 194,304 62,574 181,514 -6.58% May 235,928 41,625 232,851 -1.30% June 281,306 45,378 270,544 -3.83% July 327,653 46,347 327,582 -0.02% August 383,569 55,916 375,568 -2.09% September 433,315 49,746 424,210 -2.10% October 488,964 55,650 474,870 -2.88% November 549,357 60,393 534,111 -2.78% December 625,662 76,305 604,295 -3.42% City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --&- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 66,654 $ 66,654 ^ 70,355 5.55% February 124,403 57,749 128,177 3.03% March 181,854 57,451 178,301 -1.95% April 241,675 59,820 243,367 0.70% May 298,995 57,320 291,090 -2.64% June 352,307 53,313 343,911 -2.38% July 409,502 57,195 419,675 2.48% August 472,131 62,628 473,386 0.27% September 525,673 53,542 527,401 0.33% October 585,060 59,388 583,474 -0.27% November 645,869 60,809 646,693 0.13% December 707,290 61,421 705,593 -0.24% City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 159 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 121,133 $ 121,133 $ 157,010 29.62% February 255,808 134,674 215,707 -15.68% March 330,490 74,682 320,177 -3.12% April 398,962 68,472 370,014 -7.26% May 475,282 76,319 415,102 -12.66% June 554,480 79,198 468,592 -15.49% July 647,389 92,909 530,899 -17.99% August 754,804 107,415 608,516 -19.38% September 859,631 104,827 656,143 -23.67% October 936,908 77,278 709,124 -24.31% November 1,016,184 79,276 802,787 -21.00% December 1,200,801 184,617 924,022 -23.05% Finance Technology Rental Fund 1,200,000 1,000,000 800,000 i 600,000 101, 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 138,414 $ 138,414 $ 128,270 -7.33% February 235,070 96,656 224,119 -4.66% March 333,083 98,013 319,388 -4.11% April 431,793 98,710 418,398 -3.10% May 531,495 99,702 515,266 -3.05% June 628,680 97,185 612,381 -2.59% July 727,403 98,723 758,552 4.28% August 827,766 100,364 857,653 3.61% September 941,125 113,359 958,793 1.88% October 1,050,794 109,669 1,062,062 1.07% November 1,152,729 101,935 1,161,563 0.77% December 1,257,145 104,416 1,262,022 0.39% Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 160 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 74,130 $ 74,130 $ 47,964 -35.30% February 148,260 74,130 126,678 -14.56% March 222,390 74,130 222,683 0.13% April 296,520 74,130 294,517 -0.68% May 370,650 74,130 366,531 -1.11% June 444,780 74,130 415,167 -6.66% July 518,910 74,130 510,871 -1.55% August 593,040 74,130 583,806 -1.56% September 667,170 74,130 656,534 -1.59% October 741,300 74,130 728,368 -1.74% November 815,430 74,130 777,372 -4.67% December 889,560 74,130 874,911 -1.65% Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 928,624 $ 928,624 $ 927,983 -0.07% February 1,877,686 949,062 1,815,042 -3.34% March 2,813,056 935,370 2,786,780 -0.93% April 3,758,105 945,049 3,763,317 0.14% May 4,700,608 942,503 4,729,460 0.61% June 5,672,209 971,601 5,802,457 2.30% July 6,619,793 947,583 6,779,466 2.41% August 7,557,728 937,935 7,672,764 1.52% September 8,509,391 951,663 8,594,346 1.00% October 9,566,400 1,057,009 9,559,426 -0.07% November 10,839,645 1,273,245 10,676,934 -1.50% December 11,835,304 995,659 11,701,666 -1.13% Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 161 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 243,814 $ 243,814 $ 212,448 -12.86% February 517,232 273,418 434,026 -16.09% March 797,706 280,474 663,134 -16.87% April 1,077,240 279,534 924,696 -14.16% May 1,380,571 303,331 1,154,831 -16.35% June 1,663,964 283,392 1,357,577 -18.41% July 1,956,405 292,441 1,619,998 -17.20% August 2,275,655 319,250 1,847,785 -18.80% September 2,578,216 302,561 2,059,466 -20.12% October 2,889,246 311,030 2,274,866 -21.26% November 3,217,101 327,855 2,580,570 -19.79% December 3,574,858 357,757 2,833,842 -20.73% City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 295,877 $ 600,203 924,700 1,257,199 1,607,967 1,956,139 2,408,501 2,944,514 3,344,609 3,693,874 3,997,590 4,382,068 295,877 $ 280,923 304,326 588,578 324,498 888,876 332,499 1,209,937 350,768 1,554,647 348,172 1,882,379 452,361 2,296,893 536,013 2,705,334 400,095 3,147,119 349,266 3,458,166 303,715 3,739,491 384,478 4,053,149 -5.05% -1.94% -3.87% -3.76% -3.32% -3.77% -4.63% -8.12% -5.90% -6.38% -6.46% -7.51% Parks & Recreation 4,500,000 -1-100 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 162 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2019 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 50,554 $ 50,554 $ 39,815 -21.24% February 102,617 52,063 80,023 -22.02% March 153,961 51,345 120,273 -21.88% April 205,285 51,324 161,804 -21.18% May 256,027 50,742 203,614 -20.47% June 307,256 51,229 247,950 -19.30% July 358,945 51,690 293,893 -18.12% August 409,239 50,294 334,941 -18.16% September 458,278 49,039 375,111 -18.15% October 508,391 50,114 414,388 -18.49% November 558,551 50,159 454,194 -18.68% December 612,530 53,979 494,938 -19.20% Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 228,698 $ 228,698 $ 172,786 -24.45% February 458,462 229,763 382,230 -16.63% March 702,188 243,727 576,136 -17.95% April 933,333 231,144 768,024 -17.71% May 1,167,931 234,598 954,705 -18.26% June 1,380,672 212,742 1,086,185 -21.33% July 1,649,163 268,490 1,253,953 -23.96% August 1,876,149 226,987 1,485,955 -20.80% September 2,127,567 251,417 1,737,001 -18.36% October 2,379,085 251,519 1,865,748 -21.58% November 2,633,421 254,336 2,217,933 -15.78% December 2,919,799 286,378 2,519,036 -13.73% Facilities Maintenance 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 163 I 2.2.b I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 200,362 $ 200,362 $ 211,009 5.31% February 399,997 199,636 416,031 4.01% March 617,275 217,277 625,938 1.40% April 841,056 223,782 840,970 -0.01% May 1,060,654 219,597 1,085,050 2.30% June 1,293,531 232,877 1,299,672 0.47% July 1,518,516 224,985 1,559,250 2.68% August 1,759,179 240,663 1,781,083 1.25% September 1,987,712 228,533 1,975,662 -0.61% October 2,221,730 234,018 2,179,362 -1.91% November 2,448,054 226,323 2,388,692 -2.42% December 2,703,840 255,786 2,602,130 -3.76% *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 164 I 2.2.b I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer TVDe Price Maturitv Value Value Date Rate FNMA Bonds FHLB Bonds FHLMC Bonds FNMA Bonds FNMA Bonds FHLB Bonds RFCS Bonds FHLB Bonds FNMA Bonds FNMA Bonds FHLMC Bonds FNMA Bonds FM Bonds First Financial CD FFCB Bonds FFCB Bonds FHLB Bonds First Financial CD TOTAL SECURITIES Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO 997,300 0.25 1,000,000 998,638 2,003,780 0.25 2,000,000 1,998,982 2,003,868 0.33 2,000,000 1,997,338 1,000,000 0.50 1,000,000 999,506 1,000,000 0.50 1,000,000 999,506 3,000,000 0.53 3,000,000 2,991,696 1,999,698 0.54 2,120,000 2,100,280 2,000,000 0.58 2,000,000 2,000,250 1,000,000 0.66 1,000,000 998,072 1,000,000 0.66 1,000,000 998,072 999,500 1.00 1,000,000 999,885 2,005,474 1.05 2,000,000 1,995,308 2,000,000 1.25 2,000,000 2,000,390 3,000,000 1.28 3,000,000 3,000,000 968,940 1.70 1,000,000 998,791 1,998,548 2.45 2,000,000 2,012,760 3,000,000 3.00 3,000,000 2,999,283 2,803,516 3.88 2,803,516 2,803,516 32,780,625 1.13 32,923,516 32,892,273 Issuer Diversification Fi rst —Financial- CD, 18% FNMA, 21% lk FM, 6%—RFCS, 6% FHLMC, 9% FHLB, 30% 20,672,699 20,672,699 10,001,252 10,001,252 $ 63,597,467 $ 63,566,224 03/30/20 03/30/20 04/28/20 06/30/20 06/30/20 07/13/20 07/15/20 07/30/20 08/28/20 08/28/20 12/30/20 01 /19/21 04/01 /21 04/10/21 09/13/21 06/14/22 12/30/22 11 /15/23 Demand Demand 1.38% 1.45% 1.35% 1.38% 1.38% 1.20% 1.60% 1.75% 1.40% 1.40% 1.75% 1.50% 1.87% 2.86% 1.73% 1.88% 1.79% 2.10% 1.77% 2.07% Cash and Investment Balances (in $ Millions) Checki ng, ft�-- $4.4 , 6% Bonds, State LGIP, $27.1, 40% $20.7, 30% County LGIP, CD's, $5.8 , 9% 32 Packet Pg. 165 1 I 2.2.b I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 ]off $1,277,459 $1,200,000 $1,000,000 $917,754 $800,000 $653,690 $600,000 423,816 $400,000 335 926 $200,000 $163,214 orm"" 2016 2017 2018 YTD 2019 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) - - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.8 2.5%--------- - - - - -- _ 2.3% . 2.0% --- -- - - 1.8% - 1.5 1.3% 1.0% 0.8% 0.5% 0.3% 0.0 January March May July September November Maturity Distribution and Rate of Return $12, 000,000 2.50% $10, 000,000 2.00% $8,000,000 1.50% $6,000,000 1.00% $4,000,000 $- 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 33 Packet Pg. 166 2.2.b GENERAL FUND OVERVIEW 0 76 U CHANGE IN FUND BALANCES GENERAL FUND FUND BALANCES 0 & SUBFUNDS u_ ---- ACTUAL ---- >, ---- ACTUAL ---- 12/31 /2018 9/30/2019 12/31 /2019 O4 YTD 1` 001-General Fund ' $ 11,233,279 $ 8,455,667 $ 16,072,919 $ 7,617,252 $ 4,839,64( CY 009-Leoff-Medical Ins. Reserve 333,446 233,987 355,874 121,887 22,421 011-Risk Management Reserve Fund 929,908 929,909 - (929,909) (929,902 N 012-Contingency Reserve Fund 5,564,259 5,564,259 1,759,337 (3,804,922) (3,804,92, y 014-Historic Preservation Gift Fund 12,607 9,574 12,074 2,500 (53: E 016-Building Maintenance 210,221 210,221 210,221 - - 017 - Marsh Restoration & Preservation 309,179 589,366 864,491 275,125 a00i 555,31, 0 018 -Edmonds Homelessness Response 225,443 223,581 223,581 - (1,86, M 019 - Edmonds Opioid Response 250,000 150,000 50,000 (100,000) (200,00( 'E Total General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 19,548,498 $ 3,181,933 $ 480,151 d 1` *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. c ca c ii , General Fund & Subfunds 21 0 0 Ci 18 rn 15 r O ■ General Fund N L 12 & Subfunds a) 9 $17 07 $14.37 $17.55 ■ Civic Field � p 6 3 0 E $ 2.00 E Dec 2018 Sept 2019 Dec 2019 L d m a� Q. E 0 U c m E t v *Please note that these revenues and expenses occur within annual cycles. r a This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 167 I 2.2.b I GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL FUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 9/30/2019 12/31 /2019 Q4 c YTD A u General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 19,548,498 $ 3,181,933 $ 480,15: Special Revenue 9,524,487 10,093,509 10,143,498 49,989 619,01- % c Debt Service 12 30,830 (0) (30,830) (1 Capital Projects 2,209,542 2,726,937 6,414,430 3,687,493 4,204,88E c. c 5,304,04, Total Governmental Funds $ 30,802,383 $ 29,217,841 $ 36,106,426 $ 6,888,585 $ 21 18 15 12 0 9 6 3 Governmental Fund Balances -By Fund Group W i General Fund & Subfunds -Special Revenue D.14 Debt Service ,41 --X-- Capita I Projects Dec 2018 Sept 2019 Dec 2019 H C 0 Governmental Fund Balances - Combined Dec 2018 Sept 2019 Dec 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 168 1 2.2.b SPECIAL REVENUE FUNDS OVERVIEW GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCE! ---- ACTUAL ---- 12/31/2018 9/30/2019 12/31/2019 ---- ACTUAL ---- Q4 YTD 104 - Drug Enforcement Fund $ - $ 38,670 $ 39,507 $ 837 $ 39,50, 1 1 1 - Street Fund 1,343,330 1,178,162 1,270,270 92,109 (73,06( 112 - Combined Street Const/Improve 859,216 1,233,928 1,138,044 (95,884) 278,82F 117 - Municipal Arts Acquis. Fund 570,633 629,278 618,082 (11,196) 47,44� 118 - Memorial Street Tree 18,900 19,433 19,605 172 70E 120 - Hotel/Motel Tax Revenue Fund 89,939 103,988 97,907 (6,081) 7,96E 121 - Employee Parking Permit Fund 77,046 91,412 86,063 (5,349) 9,01 1 122 - Youth Scholarship Fund 15,029 12,720 13,473 752 (1,55E 123 -Tourism Promotional Fund/Arts 70,585 84,766 73,351 (11,416) 2,76E 125 - Real Estate Tax * 2,230,820 2,218,266 2,553,948 335,682 323,12E 126 - Real Estate Excise Tax 1 2,562,524 2,651,486 2,418,598 (232,888) (143,92( 127 - Gifts Catalog Fund 295,225 359,356 329,265 (30,091) 34,04( 130- Cemetery Mai ntenance/Improvement 212,776 243,957 258,363 14,406 45,58, 136 - Parks Trust Fund 160,607 160,111 161,577 1,465 97( 137 - Cemetery Maintenance Trust Fund 985,657 1,030,520 1,043,750 13,231 58,09; 138- Sister CityCommission 8,102 7,582 10,039 2,457 1,93, 140 -Business Improvement Disrict 24,098 29,874 11,546 (18,328) (12,55, 141 -Affordable and Supportive Housing I'd - - 112 112 ill Total Special Revenue $ 9,524,487 $ 10,093,509 $ 10,143,498 $ 49,989 $ 618,89� *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 12 10 Pr 8 Ln c _c 6 - 2 $9 52 $10.09 $10.14 4 2 Dec 2018 Sept 2019 Dec 2019 ■ Special Revenue *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 169 I 2.2.b I ENTERPRISE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2018 9/30/2019 12/31/2019 Q4 YTD 421 -Water Utility Fund $ 21,205,815 $ 21,599,460 $ 21,186,596 $ (412,864) $ (19,214 422 - Storm Utility Fund 11,913,623 12,560,725 11,615,456 (945,270) (298,16-, 423 - Sewer/WWTP Utility Fund 45,890,098 47,724,389 46,951,583 (772,806) 1,061,48! 424 - Bond Reserve Fund 843,961 843,972 843,976 4 1! 411 -Combined Utility Operation - 110,337 140,047 29,710 140,04- Total Enterprise Funds $ 79,853,497 $ 82,838,883 $ 80,737,658 $ (2,101,225) $ 884,16- *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding Enterprise and Agency Fund Balances as of December 31, 2019 50,000,000 $46,951,583 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 $21 186 596 20,000,000 15,000,000 $1j6155 10,000,000 5,000,000 $140,047 $843,976 $146,733 0 1 F Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 170 2.2.b SUMMARY OVERVIEW 0 0. FUND BALANCES CHANGE IN FUND CITY-WIDE BALANCES 2 ---- ACTUAL ---- ---- ACTUAL ---- U 12/31 /2018 9/30/2019 12/31 /2019 c Q4 YTD Governmental Funds $ 30,802,384 $ 29,217,841 $ 36,106,426 $ 6,888,585 $ 5,304,04, Enterprise Funds 79,853,497 82,838,883 80,737,658 (2,101,225) 884,16- L Internal Services Fund 10,175,943 10,653,214 9,658,147 (995,067) (517,79E Agency Funds 217,698 152,662 146,733 (5,930) (70,96:CY Total City-wide Total $121,049,522 $122,862,600 $126,648,963 $ 3,786,363 $ 5,599,44, 0 N L E a) V Governmental Fund Balances (Excluding General Fund) as of December 31, 2019 a) M 9 Drug Enforcement Fund $39,507 E Street Fund $1, 70,270 Combined Street Const/Improve Fund $1,138 044 d Municipal Arts Acquis. Fund $618,0 2 O Memorial Street Fund $19,605 Hotel/Motel Tax Revenue Fund $97,90 � Employee Parking Permit Fund $86,063 v C Youth Scholarship Fund $13,473 ILL Tourism Promotional Fund/Arts $73,351 >, L Real Estate Excise Tax 2 $2,553,9 8 N Real Estate Excise Tax 1, Parks Acq $2,418,598 Gifts Catalog Fund $ 29,265 Cemetery Maintenance/Improvement $25 ,363 N Parks Trust Fund $161, 77 d Cemetery Maintenance Trust Fund $1,043,7 0 E Sister City Commission $10,039 N v d Business Improvement District $11,546 Parks Capital Construction Fund to E E $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 .O L IL m m a E 0 c.� c a� *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. a 38 Packet Pg. 171 2.2.b INTERNAL SERVICE FUNDS OVERVIEW 0 FUND BALANCES CHANGE IN FUND 3 INTERNAL SERVICE NCE B S-- ---- ACTUAL ---- - ACTUAL FUNDS ii 12/31 /2018 9/30/2019 12/31 /2019 Q4 YTD >+ L 511 -Equipment Rental Fund $ 9,552,485 $ 9,855,053 $ 8,850,066 $ (1,004,986) $ (702,41 � 0 512 -Technology Rental Fund 623,458 798,162 808,080 9,919 184,62, CY rn Total Internal Service Funds $ 10,175,943 $ 10,653,214 $ 9,658,147 $ (995,067) $ (517,79( N L E a) V M E E L Internal Service Fund Balances 0 Q. 12,000,000 10,000,000 $9,552,485 $9,855,053 $8,850,066 ca c ii 8,000, 000 2, L ■ 511-Equipment Rental Fund 6,000,000 ■ 512-Technology Rental Fund 0 0 Ci rn 4,000, 000 r N L d 2,000, 000 E 623,458 $798,162 $808,080 m Dec 2018 Sept 2019 Dec 2019 M E L Q E 0 U c m *Please note that these revenues and expenses occur within annual cycles. M 0 This Interim Report is not adjusted for accruals or those annual cycles. r a 39 Packet Pg. 172 2.3 City Council Agenda Item Meeting Date: 02/11/2020 2020 Carryforward Budget Amendment Ordinance Staff Lead: Scott James Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2020 Budget Ordinance No. 4168 Staff Recommendation Staff recommends that Council forward the 2020 Carryforward Budget Amendment to full Council for presentation and approval of Ordinance No. XXXX amending the 2020 Budget. Packet Pg. 173 2.3 Carryforward Amendment Exhibits Cash (Increase) Page # Description Decrease General Fund 001 1 Trakit System Implementation $34,300 2 Digitization Project $10,000 3 Climate Goals Project $17,932 4 Development Code Update $3,101 5 Housing Commission Project $81,046 6 Street Plan Update $8,759 7 Historic Preservation Interns $10,000 8 Parking Lot $51,166 9 City Hall HVAC Maintenance $12,960 10 Wellness Committee $6,256 11 Neogov Insight Fees $6,498 12 Ebb Tide Trial Support $5,500 13 Grant Writing Services $12,000 14 Meadowdale Final Payment $36,965 15 Informational Panel $4,000 16 Creative District Logo $7,000 44 Traffic Calming Program $10,123 Impacts to Beginning Cash $317,606 Street Fund 111 17 Concrete Crew Truck $60,000 Impacts to Beginning Cash $60,000 Combined Street Construction/Improvement Fund 112 18 Highway 99 Revitalization $0 19 Bike2Health $0 20 Citywide Pedestrian Crossing Enhancements $0 43 84th Ave Overlay $0 44 Traffic Calming Program $0 Impacts to Beginning Cash $0 Hotel/Motel Tax Revenue Fund 120 21 Video Production Services $5,500 Impacts to Beginning Cash $5,500 Packet Pg. 174 2.3 Cash (Increase) Page # Description Decrease REET 2 - Fund 125 22 238th Island $5,000 23 Gateway Sign $17,000 24 4th Avenue Cultural Corridor $14,389 25 City Park Pedestrian Safety $40,000 26 Yost Pool Covers $12,176 46 Waterfront Redevelopment $453,719 Impacts to Beginning Cash $542,284 REET 1- Fund 126 27 2019 Traffic Signal Upgrade 28 Adaptive System 29 Admiral Way 43 84th Ave Overlay 45 Civic Park 46 Waterfront Redevelopment Impacts to Beginning Cash $27,669 $47,000 $15,083 $75,289 $34,436 $517,309 $716,786 127 Gifts Catalog Fund 30 Powdercoating Benches $8,000 31 Memorial Bench $2,762 Impacts to Beginning Cash $10,762 Parks Capital Construction Fund 332 32 Fishing Pier $56,776 45 Civic Park $16,665 46 Waterfront Redevelopment $997,272 Impacts to Beginning Cash $1,070,713 Water Fund 421 33 Swedish & 76th Waterline Replacement $55,047 34 Phase 10 Waterline Replacement Project $82,385 35 Electronic Scanning $4,981 36 Dayton Utility Replacement Project $230,825 Impacts to Beginning Cash $373,238 Packet Pg. 175 2.3 Cash (Increase) Page # Description Decrease Storm Fund 422 35 Electronic Scanning 36 Dayton Utility Replacement Project 37 Dayton Street Stormwater Pump 38 Ballinger Regional Facility 43 84th Ave Overlay Impacts to Beginning Cash Sewer/Treatment Plant Fund 423 35 Electronic Scanning 36 Dayton Utility Replacement Project 39 CIPP Sewer Rehab Phase II 40 2019 Sewer Replacement 41 Carbon Recovery Project Impacts to Beginning Cash Technology Rental Fund 512 42 IT Projects Impacts to Beginning Cash Total of Impact to Beginning Cash Attachments: 2020 Carryforward Budget Amendment Ordinance 2020 Carryforward Budget Amendment Exhibits $4,981 $134,782 $263,838 $116,222 $126,033 $645,856 $4,981 $988,708 $10,688 $49,576 $0 $1,053,953 $230,000 $230,000 $ 5,026,698 Packet Pg. 176 2.3.a ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4168 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2020 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4168 adopting the final budget for the fiscal year 2020 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 177 2.3.a Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 178 2.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4168 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of 12020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 179 2.3.a EXHIBIT "A": Budget Amendment Summary (February 2020) EXHI BIT "A" BUDGET SUMMARY BY FUND FUND NO. FUND DESCRIPTION 2020 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2020 ENDING FUND BALANCE 001 GENERAL FUND 13,884,031 43,803,858 48,562,421 9,125,468 009 LEOFF-MEDI CAL INS. RESERVE 317,427 437,980 467,140 288,267 012 CONTINGENCY RESERVE FUND 1,910,833 56,140 - 1,966,973 014 HISTORIC PRESERVATION GIFT FUND 6,637 5,230 5,900 5,967 017 MARSH RESTORATION & PRESERVATION FUND 864,978 - - 864,978 018 EDMONDS HOMELESSNESS RESPONSE FUND 225,443 - 225,443 019 EDMONDS OPIOID RESPONSE FUND 50,000 - 21,555 28,445 104 DRUG ENFORCEMENT FUND 119,631 165,390 45,800 239,221 111 STREET FUND 1,000,012 1,893,668 2,199,717 693,963 112 COMBINED STREET CONST/I MPROVE 1,123,874 2,747,881 2,717,463 1,154,292 117 MUNICIPAL ARTS ACQUIS. FUND 571,443 259,635 243,880 587,198 118 MEMORIAL STREETTREE 19,479 750 - 20,229 120 HOTEL/MOTEL TAX REVENUE FUND 89,768 98,630 128,250 60,148 121 EMPLOYEE PARKI NG PERMIT FUND 76,336 27,270 26,880 76,726 122 YOUTH SCHOLARSHIP FUND 13,710 1,790 3,000 12,500 123 TOURISM PROMOTIONAL FUND/ARTS 69,836 34,450 33,900 70,386 125 PARK ACQ/IMPROVEMENT 2,255,258 1,436,090 3,609,900 81,448 126 SPECIAL CAPITAL FUND 2,228,720 1,453,520 3,377,826 304,414 127 G I FTS CATALOG F U N D 305,533 145,050 110,982 339,601 130 CEMETERY MAINTENANCE/IMPROV 201,381 184,610 195,787 190,204 136 PARKSTRUST FUND 160,486 6,390 - 166,876 137 CEMETERY MAINTENANCE TRUSTFD 1,030,157 54,210 - 1,084,367 138 SISTER CITY COMMISSION 7,842 10,380 11,900 6,322 140 BUSINESS IMPROVEMENT DISTRICT FUND 22,625 79,209 80,510 21,324 211 LID FUND CONTROL 12 12,400 12,400 12 231 2012 LTGO DEBTSERVICE FUND 10 738,400 738,400 10 332 PARKS CONSTRUCTION 3,515,935 9,638,306 13,013,343 140,898 421 WATER 20,820,387 11,116,270 12,809,352 19,127,305 422 STORM 10,309,553 6,215,766 9,548,231 6,977,088 423 SEWER/TREATMENT PLANT 45,552,672 25,261,935 32,356,587 38,458,020 424 BOND RESERVE FUND 848,031 1,988,100 1,988,130 848,001 511 EQUIPMENT RENTAL FUND 8,487,434 1,746,160 3,170,398 7,063,196 512 Technology Rental Fund 767,671 1,202,963 1,454,784 515,850 617 FIREMEN'S PENSION FUND 147,523 72,620 78,700 141,443 Totals 117,004,668 110,895,051 137,013,136 90,886,583 m U C C L O r C O E C N E Q d 7 m L 2� C O 4- L U O N O N d U C C L 0 r a d E a N E Q d 7 m L 2� C O 4- R U O N O N r C d E t V R a+ a+ Q Packet Pg. 180 EXHIBIT "B": Budget Amendments by Revenue (February 2020) 2.3.a EXHIBIT "B" BUDGET AMENDMENTS BY REVENUE FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4168 1/1/2020 Proposed Amendment Ord. # 212020 2020 Amended Revenue Budget 001 General Fund $ 43,803,858 $ $ 43,803,858 009 Leoff-Medical Ins. Reserve 437,980 437,980 012 Contingency Reserve Fund 56,140 56,140 014 Historic Preservation Gift Fund 5,230 5,230 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,390 165,390 111 Street Fund 1,893,668 1,893,668 112 Combined Street Const/Improve 2,433,890 313,991 2,747,881 117 Municipal Arts Acquis. Fund 259,635 - 259,635 118 Memorial Street Tree 750 750 120 Hotel/Motel Tax Revenue Fund 98,630 98,630 121 Employee Parking Permit Fund 27,270 27,270 122 Youth Scholarship Fund 1,790 1,790 123 Tourism Promotional Fund/Arts 34,450 34,450 125 ParkAcq/Improvement 1,436,090 1,436,090 126 Special Capital Fund 1,453,520 1,453,520 127 Gifts Catalog Fund 145,050 145,050 130 Cemetery Maintenance/Improv 184,610 184,610 136 Parks Trust Fund 6,390 6,390 137 Cemetery Maintenance Trust I'd 54,210 54,210 138 Sister City Commission 10,380 10,380 140 BUSINESS IMPROVEMENT DISTRICT FUND 79,209 79,209 211 Lid Fund Control 12,400 12,400 231 2012 LTGO Debt Service fund 738,400 738,400 332 Parks Construction 9,638,306 9,638,306 421 Water 11,116,270 - 11,116,270 422 Storm 5,670,766 545,000 6,215,766 423 Sewer/Treatment Plant 24,452,726 809,209 25,261,935 424 Bond Reserve Fund 1,988,100 - 1,988,100 511 Equipment Rental Fund 1,746,160 1,746,160 512 Technology Rental Fund 1,202,963 1,202,963 617 Firemen's Pension Fund 72,620 72,620 Totals $ 109,226,851 $1,668,200 $ 110,895,051 Packet Pg. 181 EXHIBIT "C": Budget Amendments by Expenditure (February 2020) 2.3.a EXHIBIT"C" BUDGET AMENDMENTS BY EXPENDITURE FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4168 1/1/2020 Proposed Amendment Ord. # 212020 2020 Amended Expenditure Budget 001 General Fund $ 48,244,815 $ 317,606 $ 48,562,421 009 Leoff-Medical Ins. Reserve 467,140 - 467,140 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,900 5,900 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund 21,555 21,555 104 Drug Enforcement Fund 45,800 45,800 111 Street Fund 2,139,717 60,000 2,199,717 112 Combined Street Const/Improve 2,403,472 313,991 2,717,463 117 Municipal Arts Acquis. Fund 243,880 243,880 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 122,750 5,500 128,250 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 33,900 33,900 125 ParkAcq/Improvement 3,067,616 542,284 3,609,900 126 Special Capital Fund 2,661,040 716,786 3,377,826 127 Gifts Catalog Fund 100,220 10,762 110,982 130 Cemetery Maintenance/Improv 195,787 - 195,787 136 Parks Trust Fund - - 137 Cemetery Maintenance Trust I'd - - 138 Sister City Commission 11,900 11,900 140 BUSINESS IMPROVEMENT DISTRICT FUND 80,510 80,510 211 Lid Fund Control 12,400 12,400 231 2012LTGO Debt Service Fund 738,400 738,400 332 Parks Construction 11,942,630 1,070,713 13,013,343 421 Water 12,436,114 373,238 12,809,352 422 Storm 8,357,375 1,190,856 9,548,231 423 Sewer/Treatment Plant 30,493,425 1,863,162 32,356,587 424 Bond Reserve Fund 1,988,130 1,988,130 511 Equipment Rental Fund 3,170,398 - 3,170,398 512 Technology Rental Fund 1,224,784 230,000 1,454,784 617 Firemen's Pension Fund 78,700 78,700 Totals $130,318,238 1 $ 6,694,898 $ 137,013,136 Packet Pg. 182 EXHIBIT "D": Budget Amendment Summary (February 2020) 2.3.a Fund Number Proposed Amendment Change in Beginning Fund Balance Proposed Amendment Changein Revenue Proposed Amendment Changein Expense Proposed Amendment Change in Ending Fund Balance 001 317,606 317,606 111 60,000 - 60,000 112 - 313,991 313,991 120 5,500 - 5,500 125 542,284 542,284 126 716,786 716,786 127 10,762 10,762 332 1,070,713 - 1,070,713 421 373,238 373,238 422 645,856 545,000 1,190,856 423 1,053,953 809,209 1,863,162 424 - - 511 - - 512 230,000 230,000 Total Change 5,026,698 1,668,200 6,694,898 d C C :a L O r C O E C N E Q d 3 m L 2� C O 4- L U O N O N d V C f� C L 0 a a) E a a) E Q d m L 3� L O 4- L U O N O N r C d E t V R a+ a+ Q Packet Pg. 183 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Complete customization and reporting features and implementation of Electronic Plan Review as part of the Tralit permit tracking system. While included in the 2019 budget, not all features of the new Tralit permitting system could be implemented until the base system was installed, tested, and users trained, which occurred in December of 2019. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Tralit System Implementation Name: Preparer: Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 34,300 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 34,300 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 34,300 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 34,300 $ - $ - $ - $ - Packet Pg. 184 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Professional Services are used for scanning of permitting and development records to convert into digitized format. The 2019 approved budget amount was $48,000. This request is to carry forward $10,000 of the unspent amount. This would add to the $20,000 currently approved in the 2020 budget to complete the project. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Digitization Name: Preparer: Leif Bjorback Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 10,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 10,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,000 $ - $ - $ - $ - Packet Pg. 185 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Climate Goals Project: The Climate Goals Project was initiated to follow up on Council Resolution # 1389. Part of the work is being carried out with the professional services assistance of ESA. While much of the work identified in the professional services agreement has been completed, $17,932 remained unspent at tthe end of 2019. This amount is requested for carryforward into 2020. One of the next steps in the Project is to update the 2010 Climate Action Plan. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Climate Goals Project Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 17,932 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 17,932 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 17,932 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 17,932 $ - $ - $ - $ - Packet Pg. 186 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: A professional services agreement for assistance with updating the development code still has $3,101 remaining unspent. Although the Development Services Department intends to hire a half-time planner to help with the code update (as authorized by the City Council in the 2020 budget approval process), the small remaining amount in the professional services agreement is requested to be carried forward. This amount can be used for minor research that the consultant would carry out, either before or in addition to a part-time staff person being in place. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Development Code Update Name: Preparer: Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 3,101 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 3,101 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 3,101 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 3,101 $ - $ - $ - $ - Packet Pg. 187 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Housing Commission Project The Housing Commission consultant (for meeting facilitation and community engagement) had $81,046.25 remaining in the professional services account for this project, as of the end of 2019. Work on the project will continue through the remainder of 2020. The same unspent amount of $81.046.25 is requested to be carried forward to complete the project. Department: Development Services Division: Administration 62.524.101J Fund 001 GENERAL Title: Housing Commission Project Name: Preparer: Michelle Martin Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 81,046 $ - $ - $ - $ - Total Expenditure Increase (Decrease) $ 81,046 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 81,046 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 81,046 $ - $ - $ - $ - Packet Pg. 188 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The City's Street Tree Plan needs to be updated, as called for in the Urban Forest Management Plan (UFMP). After UFMP adoption, a professional services agreement was reached with the Watershed Company to help staff move forward with updating the Street Tree Plan to implement the UFMP. As of the end of 2019, $8,788 remains unspent. Much of the work will need to occur in 2020. The update will include consultation with the Tree Board. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Street Tree Plan Update Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 8,759 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 8,759 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 8,759 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 8,759 $ - $ - $ - $ - Packet Pg. 189 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Interns to assist the Historic Preservation Commission in public outreach, research and documentation of historic structures. This will assist the HPC to be more proactive in encouraging property owners to register their property on the Edmonds Historic Register. The timing of advertising for interns is best done in Winter to coincide with the school calendar, and the intern work is anticipated to begin this coming Summer. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Historic Preservation Interns Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 10,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 10,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,000 $ - $ - $ - $ - Packet Pg. 190 Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Public Works parking lot concrete leveling and lot shoring due to setteling, preliminary engineering Department: Public Works Fund Name: 001 GENERAL Division: lFacilities Title: Public Works parking lot concrete leveling/shorin Preparer: Thom Sullivan Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 12019 Adopted Budget 1 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 001.000.66.518.30.41.00 Professional Services $ 51,166 $ - $ - $ - $ - Total Expenditure Increase (Decrease) $ 51,166 $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - S - S - S - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 51,166 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 51,166 1 $ - $ - $ - $ - Packet Pg. 191 Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: City Hall HVAC repairs and replacement of aging heat pumps and furnaces Department: Public Works Fund Name: 001 GENERAL Division: Facilities Title: City Hall HVAC maintenance and repair Preparer: Thom Sullivan Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 12019 Adopted Budget 1100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 001.000.66.518.30.48.00 Heat Pumps $ 12,960 $ - $ - $ - $ - 1 Total Expenditure Increase (Decrease) $ 12,960 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 12,960 $ - $ - $ - $ - Packet Pg. 192 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Wellness Committee Budget from 2019 to be carried forward to 2020. These unspent funds are for rojects and events that were planned, but not able to be executed until we got approval from new mayor in 2020. Department: Human Resources Division: Fund 001 GENERAL Title: Wellness Committee Name: Preparer: Carly Derrick Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.22.518.10.31.10 Wellness Committee $ 6,256 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 6,256 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Balance $ 6,256 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 6,256 $ - $ - $ - $ - 10 Packet Pg. 193 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Due to a change in the billing cycle for Neogov fees, 2019 MISC funds need to be carried forward from 2019 to 2020 to help cover 2020 Insight fees. Neogov fees for all services (insight, onboard and governmentjobs) will be on a calendar year billing cycle moving forward. Department: Human Resources Division: Fund 001 GENERAL Title: HR Analyst Name: Preparer: Emily Wagener Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.22.518.10.49.00 Neogov Insight Fees $ 6,498 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 6,498 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Balance $ 6,498 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 6,498 $ - $ - $ - $ - 11 Packet Pg. 194 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have a contract with Herrera for services not to exceed $5,500, this was approved in 2019 however the trial was extended into 2020 and as such we request the funds be carried into 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Ebb Tide Trial Support Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.571.21.41.00 Professtional Services $ 5,500 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,500 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 5,500 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,500 $ - $ - $ - $ - 12 Packet Pg. 195 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This scope and contract was developed to off -set the shortage in staff support in the absence of a parks director. We have a contract with Ashley Knapp not to exceed $12,000 with work done in 2019 and 2020. Ashley will supply RCO grant writing services to the city until a Director is hired. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Grant Writing Services Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.571.21.41.00 Professional Services $ 12,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 12,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 12,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 12,000 $ - $ - $ - $ - 13 Packet Pg. 196 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Final bill for 2019, invoice did not make the deadline but will arrive in early 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Meadowdale Final Payment Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.576.80.41.50 Intergovernmental Services $ 36,965 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 36,965 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 36,965 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 36,965 $ - $ - $ - $ - 14 Packet Pg. 197 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Informational Panel requested and approved by Council from the Council Contingency fund at the end of 2019. Funds to be carried forward in order to complete the project in 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Informational Panel Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000. 11.511.60.49. 10 Informational Panel $ 4,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 4,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 4,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 4,000 $ - $ - $ - $ - 15 Packet Pg. 198 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: To continue the completion and rollout of the Creative District logo development and branding efforts we need to carry forward $7,000 from the Economic Development Budget. Department: Economic Development/Community Services Division: Economic Development Fund 001 GENERAL Title: Professional Services Name: Preparer: Patrick Doherty Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.61.558.70.41.00 Professional Services $ 7,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 7,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 7,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 7,000 $ - $ - $ - $ - 16 Packet Pg. 199 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In the 2019 budget $60K was approved to purchase a work truck for the new concrete crew. We waited on ordering the truck until we we sure we were going to be able to fill the possitions. By the time the possitions were filled it was too late to order a 2019 model truck. We had to wait for the 2020 model trucks to be availible to order. The expected arival of the 2020 Ford F-450 cab chassis will in February, then it will go to Northend Truck for the flatbed and form board rack. Department: Public Works Fund 111 STREET Division: Street Title: Concrete crew work truck Name: Preparer: Mike Adams Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 111.000.68.594.42.64.00 Equipment - Concrete Truck $ 60,000 $ Total Expenditure Increase Decrease $ 60,000 $ - S - $ - S - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - S - $ - $ - S - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 111.000.308.30.000.00 Beginning Fund Balance $ 60,000 $ - $ Total Beginning Fund Balance Increase Decrease $ 60,000 $ - $ - S - S - 17 Packet Pg. 200 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This carryforward will program unspent funds from 2019 to continue design work on the project. Department: Public Works Division: Engineering Fund 112 STREET Title: Hwy 99 Revitalization Name: CONSTRUCTION Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Services $ 5,000 $ - $ - $ - $ - 112.000.68.595.33.41.00 Professional Services 48,000 - - - - Total Expenditure Increase Decrease $ 53,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.334.03.600.08 HLP-CNWA(13) $ 53,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 53,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase Decrease $ - $ - $ - $ - $ - 18 Packet Pg. 201 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The carryforward will be used for staff time to close out the project and complete the final grant billings. Department: Public Works Division: Engineering Fund 112 STREET Title: Bike2Health Name: CONSTRUCTION Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Services $ 3,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 3,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.334.03.800.02 Verdant Grant $ 3,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 3,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase Decrease $ - $ - $ - $ - $ - 19 Packet Pg. 202 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The carryforward will program the remaining unspent funds from 2019 to complete the Design and Right -of -Way phases. The project will be advertised for construction bids in spring. Department: Public Works Fund Name: 112 STREET CONSTRUCTION Division: Engineering Title: Citywide Pedestrian Crossing Enhancements Preparer: Bertrand Hauss Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Self Funded 1One-Time Capital Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.61.41.67 Interfund Services -Sidewalk $ 5,000- 112.000.68.542.61.41.00 Professional Services -Sidewalk 50,881 - - - - Total Expenditure Increase (Decrease) $ 55,881 Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.333.20.205.19 SRTS-0365(013) $ 55,881 Total Revenue Increase (Decrease) $ 55,881 Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase (Decrease) $ - $ - $ - $ - $ - 20 Packet Pg. 203 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: A contract in the amount of $10,000 for video production to promote tourism was granted in 2019 but only $4,500 was expended with a remainder of $5,500. Carry - forward of the remaining $5,500 will allow completion of the video production services, per the original contract, in 2020. Department: Community Services/Economic Development Division: Lodging Tax Fund 120 HOTELIMOTEL Title: Professional Services Name: TAX REVENUE Preparer: Patrick Doherty Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 120.000.31.575.42.41.00 Hotel/Motel Profess Svcs $ 5,500 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,500 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 120.000.308.30.000.00 Beginning Fund Balance $ 5,500 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,500 $ - $ - $ - $ - 21 Packet Pg. 204 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The project had to be advertised for construction bids a second time in 2019 which delayed the close-out of the project to 2020. Department: Public Works Division: Engineering Fund 125 REET 2 Title: 238th Island and ADA Curb Ramps Name: Preparer: Ryan Hague Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.68.542.61.41.67 Interfund Services -Sidewalk $ 5,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 5,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,000 $ - $ - $ - $ - 22 Packet Pg. 205 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The production of the gateway sign is underway however it will not be complete until 2020 and as such we need to carry these funds forward. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: Gateway Sign Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 Gateway Sin $ 17,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 17,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 17,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 17,000 $ - $ - $ - $ - 23 Packet Pg. 206 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This is the balanced owed for work completed in 2019. The invoices were not submitted by the deadline however we anticipate them to arrive in early 2020. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: 4th Ave Cultural Corridor Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.41.00 4th Ave Cultural Corridor $ 14,389 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 14,389 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 14,389 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 14,389 $ - $ - $ - $ - 24 Packet Pg. 207 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This project was approved in the 2019 budget, however work was delayed to February 2020. As such the funds need to be carried over. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: City Park Pedestrian Safety Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 City Park Pedestrian Safe $ 40,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 40,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 40,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 40,000 $ - $ - $ - $ - 25 Packet Pg. 208 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This was a budgeted item in 2019 and the covers were purchased in December 2019. They have not arrived yet and as such we need to carry the funds forward into 2020. this will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: Yost Pool Covers Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.576.80.48.00 Yost Pool Covers $ 12,176 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 12,176 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 12,176 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 12,176 $ - $ - $ - $ - 26 Packet Pg. 209 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, cabinet upgrades were completed at several intersections along Highway 99, along with the addition of APS (Audible Pedestrian Signals) at Main St. @ 3rd Ave., SR-104 @ 95th Pl. W, SR-104 @ 226th St. SW, Highway 99 @ 224th St. SW (total of $42,000 was spent). The carryforward will be used to fund the Citywide Pedestrian Crossing Enhancements project (SR-104 @ 232nd St. SW where traffic signal is proposed). Department: Public Works Fund 126 REET 1 Division: Engineering Title: 2019 Traffic Signal Upgrades Name: Preparers 1 Bertrand Hauss Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 126.000.68.595.33.65.00 Construction Projects - Rd $ 27,669 $ - $ Total Expenditure Increase Decrease $ 27,669 $ - S S $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ S S - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 27,669 $ - $ Total Beginning Fund Balance Increase Decrease $ 27,669 $ 27 Packet Pg. 210 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In order to improve traffic flows along this busy corridor, an Adaptive System is being added along 220th St. SW from Hwy 99 to 76th Ave. W (as part of bigger project connecting to the east to I-5 / City Moutlake Terrace leading the project). Construction is scheduled to be completed in 2020 (upon completion of several punchlist items). The City will receive the final bill from Mountlake Terrace upon completion of those items (City responsible for 10% of the construction phase cost completed in Edmonds). Department: Public Works Division: Engineering Fund 126 BEET 1 Title: Adaptive System Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.68.595.33.65.00 Construction Roadway $ 42,500 $ - $ - $ - $ - 126.000.68.595.33.41.00 Professional Services 4,000 - - - - 126.000.68.542.30.41.67 Interfund Services 500 - - - - Total Expenditure Increase Decrease $ 47,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 47,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 47,000 $ - $ - $ - $ - 28 Packet Pg. 211 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, a location was identified for a new crosswalk along Admiral Way and bulb - outs / curb ramps were installed at that location. The carryforward will be used to complete the remaining pedestrian enhancements (crosswalk striping / Rectangular Rapid Flashing Beacons / RRFB's). The project cost will be split evenly between the Port of Edmonds and the City. Department: Public Works Division: Engineering Fund 126 REET 1 Title: Admiral Way Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.68.542.30.41.67 Interfund Services $ 15,083 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 15,083 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 15,083 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 15,083 $ - $ - $ - $ - 29 Packet Pg. 212 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have serval benches at the powdercoating shop based on spending authority authorized in 2019. We anticipate receiving the benches back in early 2020 therefore need to carry the sending authroity forward to 2020. This is a special fund and will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Powdercoating Benches Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.64.575.50.48.00 Powdercoating Benches $ 8,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 8,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.308.30.000.00 Beginning Fund Balance $ 8,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 8,000 $ - $ - $ - $ - 30 Packet Pg. 213 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The invoice for a bench purchased (and paid for) in 2019 arrived late. This is a 2019 expense as the revenue was realized in 2020. This was a budgeted expense and will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Memorial Bench Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.64.575.50.31.00 Supplies $ 2,762 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 2,762 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.308.30.000.00 Beginning Fund Balance $ 2,762 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 2,762 $ - $ - $ - $ - 31 Packet Pg. 214 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have issued an RFP for the Fishing Pier repair however the work will not be completed until early 2020 as such we need to carry these funds forward. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks 332 PARKS CAPITAL Fund CONSTRUCTION Title: Fishing Pier Name: FUND Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 332.000.64.594.76.65.00 Fishing Pier $ 56,776 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 56,776 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 332.000.308.30.000.00 Beginning Fund Balance $ 56,776 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 56,776 $ - $ - $ - $ - 32 Packet Pg. 215 Carryforward Budget Amendment for Council to Consider (February 2020) 2.3.b Budget Amendment for: Carryforward Item Description: Final design of project delayed to 2020 so that project can be coordinated with Swedish project that finished in late 2019. Budget funds carried forward to 2020 so that design can be completed and construction to take place in 2020. Division: Title: Budget Amendment Type How is this amendment funded? Public Works r,ngineering Fund I 421 WATER Swedish & 76th Waterline Replacement (E8JA/c523) Name: Michele What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) ke) De Lilla Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 10,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services 45,047 - - - - Total Expenditure Increase Decrease $ 55,047 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 55,047 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 55,047 $ - $ - $ - $ - 33 Packet Pg. 216 Carryforward Budget Amendment for Council to Consider (February 2020) 2.3.b Budget Amendment for: Carryforward Item Description Division: Title: Budget Amendment Type How is this amendment funded? Completion of the design phase of the project extended into 2020. Funds carred forward to 2020 to allow completion of the design phase. Public Works r,ngineering Fund 421 WATER Phase 10 Waterline Replacement Project (E7JA/c498 Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services 67,385 - - - - Total Expenditure Increase Decrease $ 82,385 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 82,385 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 82,385 $ - $ - $ - $ - 34 Packet Pg. 217 Carryforward Budget Amendment for Council to Consider (February 2020) 2.3.b Budget Amendment for: Carryforward Item Description Division: Title: Budget Amendment Type How is this amendment funded? Electronic scanning of old paper record drawings for which no electronic records exist. Project continues to progress. Funds being moved to 2020 so that task can continue into 2020. Public Works r,ngineering Fund MULTIPLE FUNDS Electronic scanning of old project record drawings Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Operating Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.80.41.10 Professional Services 4,981 - - - - 422.000.72.531.90.41.20 Professional Services 4,981 - - - - 423.000.75.535.80.41.30 Professional Services 4,981 - - - - Total Expenditure Increase Decrease $ 14,943 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 4,981 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance 4,981 - - - - 423.000.308.00.000.00 Beginning Fund Balance 4,981 - - - - Total Beginning Fund Balance Increase Decrease $ 14,943 1 $ - $ - $ - $ - 35 Packet Pg. 218 Carryforward Budget Amendment for Council to Consider (February 2020) 2.3.b Budget Amendment for: Carryforward Description: Budget Amendment Type How is this amendment funded? Construction phase funds carried forward since work that was planned to be done in December 2019 did not take place. This work is now being done in 2020. Project is expected to be substantially complete early summer 2020. Public Works Engineering Fund MULTIPLE FUNDS Dayton Utility Replacement Project (E5JB/c482) Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services $25,000 - - - - 421.000.74.594.34.65.10 Construction $190,825 - - - - 422.000.72.531.31.41.67 Interfund Services $10,000 - - - - 422.000.72.594.31.41.00 Professional Services $20,000 - - - - 422.000.72.594.31.65.20 Construction $104,782 - - - - 423.000.75.535.80.41.67 Interfund Services $40,000 - - - - 423.000.75.594.35.41.00 Professional Services $70,000 - - - - 423.000.75.594.35.65.30 Construction $878,708 - - - - Total Expenditure Increase Decrease $ 1,354,315 $ - $ - $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 230,825 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance $134,782 - - - - 423.000.308.00.000.00 Beginning Fund Balance $988,708 - - - - Total Beginning Fund Balance Increase Decrease $ 1,354,315 $ - $ $ - $ - 36 Packet Pg. 219 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Construction was suspended in fall 2019 to allow for the selection and procurement of the pump equipment and for weather. Construciton is beginning January 2020 and all remaining project funds from the 2019 budget need to be rolled over to the 2020 budget. Department: Public Work Fund 422 STORM Division: Engineering Title: Dayton Street Stormwater Pump Station (E4FE) Name: Preparer: Z. Richardson Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 1000/.Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 422.000.72.531.31.41.67 Interfund Services $ 20,000 $ - $ - $ - $ - 422.000.72.594.31.41.00 Profesional Services 20,000 - - - - 422.000.72.594.31.65.20 Construction Services 768,838 - - - - Total Expenditure Increase Decrease $ 808,838 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.391.80.100.00 Snohomish County Loan $ 545,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 545,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.308.00.000.00 Begining Fund Balance $ 263,838 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 263,838 $ - $ - $ - $ - 37 Packet Pg. 220 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The professional services contract to complete the study was approved by City Council in October 2019. The study is now underway and the planned completion date is summer 2020. Less funding was expended in 2019 than previously anticpated and needs to roll over to 2020. Public Work Division: Title: Z. Richardson Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Fund I 422 STORM Facility Feas. Study (E9FA) I Name: Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 422.000.72.531.31.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 422.000.72.594.31.41.00 Profesional Services 101,222 - - - - Total Expenditure Increase Decrease $ 116,222 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.308.00.000.00 Beginning Fund Balance $ 116,222 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 116,222 $ - $ - $ - $ - 38 Packet Pg. 221 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Design for the project to be completed early 2020 instead of 2019. Budgeted funds carried forward into 2020 to complete design phase. Department: Public Works Division: Engineering Fund 423 SEWER / Title: CIPP Sewer Rehab Phase II (E6GB/c488) Name: TREATMENT PLANT Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.75.535.80.41.67 Interfund Services $ 4,000 $ - $ - $ - $ - 423.000.75.594.35.65.41 Professional Services 6,688 - - - - Total Expenditure Increase Decrease $ 10,688 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.308.00.000.00 Beginning Fund Balance $ 10,688 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,688 $ - $ - $ - $ - 39 Packet Pg. 222 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Completion of the design phase of the project extended from the end of 2019 to the beginning of 2020. Funds carried forward to 2020 to allow for completion of the design phase. Department: Public Works Fund Name: 423 SEWER / TREATMENT PLANT Division: Engineering Title: 2019 Sewer Replacement (Phase 7) E8GA/c516 Preparer: Michele (Mike) De Lilla Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance 10ne-Time J Capital Account Number Description 2020 2021 2022 2023 2024 423.000.75.535.80.41.67 Interfund Services $10,000- 423.000.75.594.35.41.00 Professional Services $39,576 - - - - Total Expenditure Increase (Decrease) $ 49,576 Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.308.00.000.00 Beginning Fund Balance $49,576 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 49,576 $ - $ - $ - $ - 40 Packet Pg. 223 Carryforward Budget Amendment for Council to Consider (February 2020) 2.3.b Budget Amendment for: Carryforward Item Description: The carryforward is requested to ensure completion of the design for the carbon recovery project. The DOE required us to separate the screenings from the solids treatment train. This change had to be incorporated into the design which extended the schedule and may pose further impacts. Department: Public Works Division: WWTP Fund Title: WWTP Manager Name: Preparer: Pamela Randolph Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Exuenditure Increase (Decrease) Previously Approved By Council RP 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital 423 SEWER / TREATMENT PLANT Account Number Description 2020 2021 2022 2023 2024 423.100.76.594.39.65.10 Carbon Recovery Project $ 809,209 $ - $ - $ - $ - $ - - - - - $ - - - - - Total Expenditure Increase Decrease $ 809,209 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 423.100.374.07.010.00 Mountlake Terrace (23.174%) $ 187,526 $ - $ - $ - $ - 423.100.374.07.020.00 Olympic View (16.551%) $ 133,932 - - - - 423.100.374.07.030.00 Ronald WD (9.488%) $ 76,778 - - - - 423.100.397.38.423.20 InterFund (50.787%) $ 410,973 - - - - Total Revenue Increase Decrease $ 809,209 $ - $ - S - $ - Be2innin2 Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase (Decrease) $ - $ - S 41 Packet Pg. 224 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Conversion off the legacy permitting system extended a longer timeline than anticipated. The extended timeline resulted in the delay 2 approved projects budgeted in 2019. These projects are the Website migration and Office365 implementation. Additionally, some maintenance budgeted in 2019 is delayed due to a change preferred vendor. The $30,000 fiber professional services carry forward is to address a project in process to remediate aging fiber. Department: Information Technology Fund Name: 512 TECHNOLOGY RENTAL FUND Division: Administrative Services Title: IT 2020 Carry Forward Preparer: Brian Tuley Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Operating Account Number Description 2020 2021 2022 2023 2024 512.000.31.518.87.41.00 Professional Services 30,000 - - - - 512.000.31.518.88.41.00 Professional Services 120,000 - - - - 512.000.31.518.88.48.00 Repair & Maintenance 80,000 - - - - Total Expenditure Increase (Decrease) $ 230,000 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 512.000.308.00.000.00 Beginning Fund Balance 230,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 230,000 42 Packet Pg. 225 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Description: The 84th Ave Overlay project was suspended for the winter due to cold/wet weather. The remaining work will be completed in the spring. This carryforward will program the unspent 2019 funds to the 2020 budget. Works 84th Ave ON Rob English Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Fund Name: MULTIPLE FUNDS Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Sery Roadway $ 21,924 $ - $ - $ - $ - 112.000.68.542.30.41.00 Prof Services Roadway 7,035 - - - - 112.000.68.542.30.48.00 Repair & Maint Roadway 163,028 - - - - 126.000.68.542.30.41.67 Interfund Sery Roadway 10,306 - - - - 126.000.68.542.30.41.00 Prof Services Overlay 1,755 - - - - 126.000.68.542.30.48.00 Repair & Maint Overlays 63,228 - - - - 422.000.72.531.31.41.67 Interfunds Sery Capital 22,770 - - - - 422.000.72.542.30.41.00 Prof Services Overlay 6,210 - - - - 422.000.72.542.30.48.00 Repair & Maint Overlays 97,053 - - - - Total Expenditure Increase Decrease $ 393,309 $ - $ - $ - $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.333.20.205.20 84th Ave STPUL-2509(001) $ 191,987 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 191,987 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 75,289 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance 126,033 - - - - Total Beginning Fund Balance Increase Decrease $ 201,322 $ - $ - $ - $ - 43 Packet Pg. 226 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, a location has been selected for the installation of a radar feedback sign (NW corner of 84th Ave. W (k 231th St. SW / facing southbound movement along 84th Ave. W). The carryforward will be used to install this sign in 2020. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: Traffic Calming Program Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.595.33.65.00 Roadway Construction $ 9,123 $ - $ - $ - $ - 112.000.68.542.33.41.67 Interfund Services 1,000 - - - - 001.000.39.597.42.55.12 Interfund Transfer to 112 10,123 - - - - Total Expenditure Increase Decrease $ 20,246 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.397.95.001.00 Interfund Transfer from 001 $ 10,123 $ - $ - $ - $ - Total Revenue Increase (Decrease) 10,123 $ - $ - $ Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,123 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,123 $ - $ - $ - $ - 44 Packet Pg. 227 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This portion of the design contract that was budgeted for 2019 will be expended in 2020 and needs to be carried over to complete the project. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund MULTIPLE FUNDS Title: Civic Park Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.64.594.76.65.41 Civic Park $ 34,436 $ - $ - $ - $ - 332.000.64.576.80.41.67 Civic Park $ 16,665 - - - - Total Expenditure Increase Decrease $ 51,101 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 34,436 $ - $ - $ - $ - 332.000.308.30.000.00 Beginning Fund Balance 16,665 - - - - Total Beginning Fund Balance Increase Decrease $ 51,101 $ - $ - $ - $ - 45 Packet Pg. 228 2.3.b Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: 50% of the Waterfront Redevelopment project was allocated to 2019 and the remainder to 2020. The contractor has not completed 50% of the work and thus the unspent funds will be billed in 2020. This represents the unspent amount that needs to be carried forward. This will not impact the general fund balance. Department: JParks, Recreation & Cultural Services Division: iParks Title: lWaterfront Redevelopment arer: Budget Amendment Type How is this amendment funded? Shannon What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 10o% Beginning Fund Balance One -Time Capital Fund Name: MULTIPLE FUNDS Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 Waterfront Redevelopment $ 453,719 $ - $ - $ - $ - 126.000.64.594.76.65.00 Waterfront Redevelopment $ 517,309 - - - - 332.000.64.594.76.65.00 Waterfront Redevelopment $ 423,218 - - - - 332.000.64.576.80.41.67 Waterfront Redevelopment $ 24,054 - - - - 332.100.64.594.76.65.00 Waterfront Redevelopment $ 550,000 - - - - $ - - - - - Total Expenditure Increase Decrease $ 1,968,300 Revenue Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 $ - - - - - Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 453,719 $ - $ - $ - $ - 126.000.308.30.000.00 Beginning Fund Balance $ 517,309 - - - - 332.000.308.30.000.00 Beginning Fund Balance $ 447,272 - - - - 332.100.308.30.000.00 Beginning Fund Balance $ 550,000 - - - - Total Beginning Fund Balance Increase Decrease $ 1,968,300 $ 46 Packet Pg. 229 3.1 City Council Agenda Item Meeting Date: 02/11/2020 Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events Staff Lead: ACOP Don Anderson Department: Police Services Preparer: Don Anderson Background/History This agreement replaces a longstanding agreement with the school district that expired in September of 2019. Staff Recommendation PSPP Committee approval and forward to the consent agenda for council approval the following week. Narrative For years the Edmonds Police Department has provided police security coverage on an off -duty, overtime basis at School District events such as athletic events, dances, graduations, etc. However, the only formal Agreement in place with the District specifically addressed athletic events at the stadium only. When that agreement reached its term it was decided to initiate a new agreement that encompassed all of the different events that the District may employ our off duty officers for. This agreement was drafted and approved by City Attorney Sharon Cates and has been reviewed and approved by the Edmonds School District Board of Directors and signed by the Superintendent. Attachments: District signed ICA for Agenda Memo Packet Pg. 230 3.1.a INTERLOCAL COOPERATION AGREEMENT BETWEEN EDMONDS SCHOOL DISTRICT and CITY OF EDMONDS for POLICE COVERAGE AT SCHOOL DISTRICT EVENTS THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is made by and between Edmonds School District No. 15, hereafter referred to as the "District," and the City of Edmonds, a Washington State municipal corporation, hereafter referred to as "Edmonds," and collectively, the "Parties." RECITALS A. WHEREAS, Chapter 39.34 RCW, Interlocal Cooperation Act, permits agencies to enter into agreements to engage in cooperative activities; and B. WHEREAS, the District and Edmonds desire to cooperate pursuant to the Act to make the most efficient use of their respective governmental powers within their jurisdictions; and C. WHEREAS, Edmonds and the District desire to have police coverage at District events to provide security, promote safety, and serve as a positive resource to the District; and D. WHEREAS, Edmonds is desirous to assign one or more uniformed Police Officers (the "Officer(s)") to provide police coverage at athletic and other District events, in return for a rate of compensation that is agreed upon by the Parties; NOW, THEREFORE, in consideration of the mutual representation and covenants contained herein, the Parties agree as follows: TERMS 1. Purpose. This Agreement is intended to provide police coverage at predetermined athletic events, dances, graduations and similar District events held at Edmonds-Woodway High School or other locations in the District ("District Events") through the assignment by Edmonds of one or more experienced commissioned Edmonds Officers to provide such services at the specified rate of compensation herein. 2. Term. This Agreement shall commence on September 1, 2019 and shall expire on August 31, 2024, unless otherwise terminated under the provisions of this Agreement. This Agreement will automatically renew for four (4) additional one-year terns unless previously terminated pursuant to the provisions of Section 3, below. Upon expiration or termination of this Agreement, including any renewal term(s), all equipment furnished by Edmonds shall remain the sole property of Edmonds, and any equipment or facilities furnished by the District shall remain the sole property of the District. 3. Termination. Either Party may terminate this Agreement for any reason upon sixty (60) days written notice to the other party. This Agreement is subject to funding, and either party may terminate with proper written notice due to lack of funding. If this Agreement is terminated by either party, to the extent that compensation has been paid by the District for services not yet provided by Edmonds OR services have been provided by Edmonds for which compensation has not yet been paid by the Packet Pg. 231 3.1.a District, the party due compensation or reimbursement shall be paid by the other party on a prorated basis through the date of termination. 4. Duties of Officer(s). Edmonds shall assign the Officer(s) to provide police coverage at District Events. The duties and responsibilities of the Officer(s) include, but are not limited to, the following: • Support District Events with crowd control and enforcement of the laws and regulations of the State of Washington and the City of Edmonds. • Support the efforts of the District staff in providing a safe environment for students, parents, event participants and other attendees. • Enforce rules pertaining to tobacco, alcohol, and drugs on public school property. 5. Independent Contractor. Edmonds and the District understand and agree that Edmonds is acting as an independent contractor under the terms of this Agreement. 6. Supervision of Officer(s). The Officer(s) shall remain employee(s) of Edmonds and are not employee(s) of the District. The Officer(s) shall remain responsive to the supervision of the chain of command of the Edmonds Police Department. Edmonds shall be solely responsible for Officer(s)' training, discipline, or dismissal. 7. Compensation. The Officer(s)' rate of pay shall be compensation at the rate of one and one-half (1.5) times the Officer's regular straight time hourly rate of pay, plus applicable employer contributions for state retirement, FICA equivalent, and state industrial insurance. 8. Payment. The District shall pay Edmonds within thirty (30) days from the date of receipt of a proper invoice. Payments to Edmonds later than thirty (30) days following the receipt of a proper invoice shall accrue interest at the rate of twelve percent (12%) per annum on the balance due. All payments shall first be applied to accrued interest 9. Insurance and Indemnification. The Parties shall separately maintain their own appropriate liability and casualty insurance policies as they, in their sole discretion, deem appropriate. The Parties further agree that no indemnification shall be provided for, except as specifically set forth below, and that the respective liability of the Parties to each other and to third parties shall be determined in accordance with the laws of the State of Washington. Each of the Parties shall defend, indemnify, and hold harmless the other party, their officers, officials, employees and agents, from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from that other parry's negligent acts or omissions (including willful and/or wanton acts) in performing under this Agreement. No party will be required to defend, indemnify, or hold harmless the other party, if the claim, suit or action for injuries, death, and/or damages is caused by the sole negligence of that party. Where such claims, suits, or actions result from the concurrent negligence of the parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each parry's own negligence. Each party agrees that its obligations under this provision include, but are not limited to, any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this reason, each of the parties, by mutual negotiation, hereby waives, with respect to the other party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. Nothing contained in this section shall be deemed to waive any other immunities established pursuant to state statutes or to create third party rights or immunities. Packet Pg. 232 3.1.a 10. District Responsibility for Safety and Security. The parties understand and agree that the District retains its legal responsibility for the safety and security of the District, its employees, students and property, and this Agreement does not alter that responsibility except as provided by paragraph 9 above. 11. Applicable Law. This Agreement shall be governed by the laws of the State of Washington. 12. Entire Agreement. This Agreement contains the entire agreement between Parties and supersedes and merges with any prior agreements of the Parties, written or oral. This Agreement shall be amended only in writing with the written consent of the Parties. 13. Notice. Edmonds Assistant Chief of Administrative Services shall serve as the administrator of this Agreement for Edmonds and the District Superintendent shall serve as the administrator of this Agreement for the District. Notices to Edmonds shall be sent to the following address: City of Edmonds Police Department ATTN: Assistant Police Chief of Administrative Services 250 5"' Avenue N. Edmonds, WA 98020 Notices to the District shall be sent to the following address: Edmonds School District #15 ATTN: Superintendent Office 20420 68`h Ave W. Lynnwood, WA 98036 14. Duty to File Agreement with County Auditor. The District shall, within ten (10) days after this Agreement is executed by both parties, file this Agreement with the Snohomish County Auditor or, alternatively, list it by subject on a public agency's website or other electronically retrievable public source as allowed in RCW 39.34.040. EDMONDS SCHOOL DISTRICT CITY OF EDMONDS Dr. Kristine McDuffy, Sup i (e Y10 Michael Nelson, Mayor Dated: / 2��2c� Dated: ATTEST/AUTHENTICATED: Scott Passey, City Clerk Packet Pg. 233 3.2 City Council Agenda Item Meeting Date: 02/11/2020 Edmonds School District Security Camera Inter -Local Agreement Staff Lead: Jim Lawless Department: Police Services Preparer: James Lawless Background/History On 9/17/19, an inter -local agreement between the City of Edmonds and the Edmonds School District was approved by full Council during their regularly scheduled meeting. Upon being signed by the Mayor, the agreement was sent back to the District for signatures. Even though the agreement had been sent to the City as a final, approved draft prior to being brought before Council, District staff determined there were changes to the agreement that they wanted made and sent the agreement back to the City. Those changes do not change the overall intent of the agreement, however, the changes are significant enough that the agreement does need to be brought back to Council for approval. Staff Recommendation Staff requests and recommends approval by the full Council. Narrative This inter -local agreement outlines a protocol for both the Edmonds School District and the Edmonds Police Department when a law enforcement need arises wherein video surveillance footage needs to be viewed in the furtherance of public safety, particularly of the school staff and student population. The inter -local agreement is attached (as is the previous version approved by Council on 9/17/20) and has been approved as to form by the Edmonds City Attorney's Office. Attachments: Security Access Agreement EPD Final Edmonds School District Security Camera MOU FINAL (approved 091719) Packet Pg. 234 3.2.a SECURITY ACCESS AGREEMENT This SECURITY ACCESS AGREEMENT (this "Agreement") is made and entered into as of December , 2019, by and between the EDMONDS SCHOOL DISTRICT (the "District"), and the EDMONDS POLICE DEPARTMENT (the "EPD" or "AgencX % together with the District , the "Parties", and each a "Party"). RECITALS WHEREAS, the District recognizes the importance of ensuring the safety and security of students and faculty at its schools; and WHEREAS, the Parkland Commission found that police should have direct access to schools' live feed video surveillance; and WHEREAS, the EPD believes that direct access to video surveillance will improve its situational awareness and tactical response to an emergency within the schools of the School District; and WHEREAS, both the District and the EPD recognize the need to establish a protocol for appropriate access to school surveillance; and WHEREAS, the District and the EPD desire to enter into this Agreement in order to provide the EPD with access to live school surveillance video when necessary to further the purposes specified herein. NOW, THEREFORE, BE IT RESOLVED THAT, the District and the EPD agree to the following: I. INCORPORATION OF RECITALS The recitals set forth above are hereby incorporated herein by reference as if set forth in full in the body of this Agreement. II. PURPOSE Pursuant to the federal Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232(g); 34 CFR Part 99) ("FERPA"), and to the extent the Washington State Public Records Act, RCW Chapter 42.56 (the "Act"), applies to this Agreement, the Washington Supreme Court and the Court of Appeals have found that surveillance footage of students is a public record that is not exempt from disclosure under the Act (see Lindeman v. Kelso School District No. 458, 162 Wn.2d 196 (2007) and Does v. King County, 192 Wn. App. 10 (2015 Div. 1)). III. PROTOCOL a. Access to Surveillance Video The Parties acknowledge and agree that school surveillance video is generally a confidential record that is not to be disclosed except in accordance with applicable law. Packet Pg. 235 3.2.a The Parties recognize that they are permitted to share otherwise confidential records with each other for the limited purposes of ensuring student access to appropriate services and for the safety of students, faculty, and others in the event of emergencies. Any and all access by the EPD to the District's surveillance video system (the "S, sy tem") shall be in furtherance of these purposes. Access to the System requires a unique account ("Agency Account"), which shall be assigned to each EPD Agency Representative. Login information for any Agency Accounts may not be shared among EPD personnel. Each person who is permitted access to the System must request a unique Agency Account, subject to the provisions of this Agreement and the protocols and procedures set forth herein. Agency Accounts will be requested through the Facilities Department, and must be reviewed/renewed on an annual basis. In the event that an EPD Agency Representative with an Agency Account is terminated, EPD must notify ESD within two days of termination. In the event that an EPD Agency Representative with an Agency Account is placed on leave for more than 30 days, EPD must notify ESD within two days of leave commencing. b. School Board Duties The District shall provide each EPD Agency Representative with an Agency Account via surveillance software that shall be determined by the District in consultation with the EPD. Each Agency Account will be limited in access to facilities within EPD jurisdiction; said access will be limited to live view only. The District shall maintain the Agency Accounts to ensure the EPD has access. Typically, video footage within the System is retained for up to 14 calendar days beyond an incident, before being overwritten. The District shall communicate, collaborate, and coordinate its efforts with the EPD to ensure the safety of its schools. As requested by EPD personnel, the District shall extract and retain video footage, provided they are given ample notice (3 business days) prior to footage being overwritten. The District will evaluate requests for transfer of video to EPD personnel, absent a Court Order, but will use their sole discretion in determining whether requests of this nature will be granted. The District will provide access to the System, with the understanding that the needs of the district will be prioritized over this work, due to limits in bandwidth and related technologies. EPD will be responsible for their connectivity and bandwidth to the Internet which will affect the speed of video playback. The District reserves the right to limit access to the System, depending on usage and capacity. The District will maintain final approval for any and all access provided. c. EPD Duties Authorized Access: As set forth above, any access to the System must be in furtherance of ensuring safety and emergency response of police personnel in the event of an emergency. Any use of the System for other purposes must have prior, written Packet Pg. 236 3.2.a authorization of the District d. All EPD personnel who are given access to an Agency Account shall be instructed on the purposes for which access is authorized. Record of Access: The EPD shall maintain a record (the "Record") which indicates the name of any personnel, individual, or external organization that requests and is allowed access to an Agency Account. At a minimum, the Record shall include the following: (1) Name or User ID of the person who accessed an Agency Account; (2) the date and time at which an Agency Account was accessed; (3) a brief statement indicating the purpose for which an Agency Account was accessed. The Record produced pursuant to this provision shall be provided to the District on a monthly basis or upon request by the District or its authorized designee. This provision shall require the EPD to create the Record in conjunction with each instance of access to an Agency Account. The EPD will maintain this record in digital form, granting real-time access to the District, in order that district staff can retain a degree of accountability. Retention and Transfer of Video Recordings: Should the EPD determine that a portion of video should be retained, it shall be brought to the attention of the District's designated personnel, such that Facilities Department staff can extract the recording(s) requested. Retained footage shall not be transferred outside of district systems by any means without the express permission of the District's designee, or as required by Court Order. Maintaining Confidentiality: The EPD shall use commercially reasonable efforts to ensure that the confidentiality of school surveillance video is maintained to the greatest extent possible. All district personnel who are granted access to Agency Accounts must abide by the policies and procedures contained in this document to maintain the confidentiality of any and all surveillance video accessed via Agency Accounts. The Police Department will not distribute, share, or provide copies of any school district video to any party except as legally required by the Act, warrant or subpoena. d. Penalties The Parties recognize that unauthorized access to the System or disclosure of the confidential materials contained therein will cause irreparable harm to the District. Accordingly, the Parties agree that the District shall have the right to seek immediate termination of System access granted to any EPD personnel who is discovered to have accessed an Agency Account for an unauthorized purpose. IV. INDEMNITY To the extent permitted by Washington law, the EPD agrees to indemnify, defend, and hold harmless the District, its officers, staff, employees and agents, against any and all claims, suits, damages, and causes of action arising out of the EPD's use of the System and Agency Accounts pursuant to this Agreement, including but not limited to, access of any Agency Accounts by EPD personnel for reasons not authorized under this Agreement. Packet Pg. 237 3.2.a V. NOTICE All notices required by this Agreement, unless otherwise provided herein, by either Party to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by Federal Express or Express mail, and shall be deemed to have been duly given when delivered personally or when deposited in the United States mail, postage prepaid, addressed as follows: Edmonds School District Attn: Superintendent Edmonds School District 20420 68th Avenue W Edmonds Police Department Attn: Chief of Police Edmonds Police Department 250 Fifth Avenue N Lynnwood, WA 98036 Edmonds, WA 98020 VI. COMPLIANCE WITH APPLICABLE LAWS It is the intent of the Parties that this Agreement will comply with all applicable laws and regulations that might pertain to it. Should the validity of this Agreement be challenged at any point by a relevant authority, the Parties may engage in a declaratory action to seek guidance from the Courts on this issue. The Parties shall be bound by the Court's decision in a declaratory action brought by either Party pursuant to this section. VII. SEVERABILITY The Parties recognize and agree that should any clause(s) herein be held invalid by a court of competent jurisdiction, the remaining clauses shall not be affected and shall remain in full force and effect. VIII. COUNTERPARTS This Agreement may be executed in one or more counterparts, all of which together shall constitute only one agreement. IX. WAIVER A waiver by either Party of a breach or failure to perform hereunder shall not constitute a waiver of any subsequent breach or failure to perform. Any waiver of any requirement provided for by this Agreement does not relieve the EPD of the obligations contained in the indemnification provision of this Agreement. X. CAPTIONS The captions contained herein are used solely for convenience and shall not be deemed to define or limit the provisions of this Agreement. XI. ENTIRE AGREEMENT Packet Pg. 238 3.2.a The Parties hereto agree that this Agreement supersedes any and all prior agreements and/or assurances, whether oral or in writing. XII. GOVERNING LAW AND VENUE This Agreement shall be construed in accordance with the laws of the State of Washington. Any dispute arising hereunder is subject to the laws of Washington, venue in Snohomish County, Washington. The prevailing Party shall be entitled to reasonable attorney's fees and costs incurred as a result of any action or proceeding under this Agreement. Signature pages follow: EDMONDS SCHOOL DISTRICT Kristine McDuffy, Superintendent Dated: Approved as to Form: Attorney for Edmonds School District STATE OF WASHINGTON ) ss COUNTY OF On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kristine McDuffy, Edmonds School District Superintendent, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 239 3.2.a EDMONDS POLICE DEPARTMENT Al Compaan, Chief of Police Dated: Approved as to Form: Office of the City Attorney STATE OF WASHINGTON ) ss COUNTY OF SNOHOMISH On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Al Compaan, Edmonds Chief of Police, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 240 3.2.b MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF THE EDMONDS SCHOOL DISTRICT AND THE CITY OF EDMONDS POLICE DEPARTMENT REGARDING ACCESS TO SCHOOL SECURITY CAMERAS WHEREAS the School Board of the Edmonds School District recognizes the importance of ensuring the safety and security of students and faculty at its schools; and WHEREAS the Parkland Commission found that police should have direct access to schools' live feed video surveillance; and WHEREAS, the Edmonds Police Department believes that direct access to video surveillance will improve its situational awareness and tactical response to an emergency within the School District; and WHEREAS, both the School Board of the Edmonds School District and the Edmonds Police Department recognize the need to establish a protocol for appropriate access to school surveillance; NOW THEREFORE BE IT RESOLVED THAT, the School Board of the Edmonds School District ("School Board") and the Edmonds Police Department ("EPD" or "Agency"), (collectively the "Parties"), agree to the following: I. PURPOSE Pursuant to the federal Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Sec. 1232(g); 34 CFR Part 99), and to the extent the Washington State Public Records Act, RCW Chapter 42.56, applies to this agreement, the Washington Supreme Court and the Court of Appeals have found that surveillance footage of students is a public record that is not exempt from disclosure under the Act (see Lindeman v. Kelso School District No. 458, 162 Wn.2d 196 (2007) and Does v. King County, 192 Wn. App. 10 (2015 Div. 1)). Accordingly, the School Board desires to enter into an agreement that will provide the EPD with immediate access to live school surveillance video when necessary to further those purposes. Packet Pg. 241 3.2.b II. PROTOCOL a. Access to Surveillance Video The Parties acknowledge and agree that school surveillance video is generally a confidential record that is not to be disclosed except in accordance with applicable law. The Parties recognize that they are permitted to share otherwise confidential records with each other for the limited purposes of ensuring student access to appropriate services and for the safety of students, faculty, and others. Any and all access by the EPD to the School Board's surveillance video system (the "System") shall be in furtherance of these purposes. Access to the System requires a unique account ("Agency Account"), which shall be assigned to an EPD Agency Representative. Login information for the Agency Account may be shared with other EPD personnel at the discretion of the Agency Representative. Any person who is permitted access to the Agency Account shall be subject to the provisions of this Agreement and the protocols and procedures set forth herein. b. School Board Duties The School Board shall provide the EPD Agency Representative with an Agency Account via surveillance software that shall be determined by the School Board in consultation with the EPD. The School Board shall maintain this account to ensure the EPD has access. The School Board shall communicate, collaborate, and coordinate its efforts with the EPD to ensure the safety of its schools. c. EPD Duties Authorized Access: As set forth above, any access to the System must be in furtherance of ensuring safety and emergency response of police personnel. Any use of the System for other purposes without the express written authorization of the School Board is specifically prohibited. All EPD personnel who are given access to the Agency Account shall be instructed on the purposes for which access is authorized. Record of Access: The EPD shall maintain a record (the "Record") which indicates the name of any personnel, individual, or external organization that requests and is allowed access to the Agency Account. At a minimum, the Record shall include the following: (1) Name or User ID of the person who accessed the Agency Account; (2) the date and time at which the Agency Account was accessed; (3) a brief statement indicating the purpose for which the Agency Account was accessed. The Record produced pursuant to this provision shall be provided to the School Board on a semi-annual basis or upon request by the School Board or its authorized designee. This provision shall not be construed so as to require the EPD to create the Record prior to, or in conjunction with, each 2 Packet Pg. 242 3.2.b instance of access to the Agency Account, but shall require the EPD to produce a complete copy of the Record semi-annually or upon request by the School Board, as set forth above. Maintaining Confidentiality: The EPD shall utilize various procedures and security measures to ensure that the confidentiality of school surveillance video is maintained to the greatest extent possible. All personnel who are granted access to the Agency Account must abide by the policies and procedures set forth by the EPD to maintain the confidentiality of any and all surveillance video accessed via the Agency Account. The Police Department will not distribute, share, or provide copies of any School District video to any party except as legally required by the Washington State Public Records Act (RCW Chapter 42.56), warrant or subpoena. d. Penalties IN The Parties recognize that unauthorized access to the System or disclosure of the confidential materials contained therein will cause irreparable harm to the School Board. Accordingly, the Parties agree that the School Board shall have the right to seek immediate termination of System access granted to any EPD personnel who is discovered to have accessed the Agency Account for an unauthorized purpose. III. INDEMNITY To the extent permitted by Washington law, the EPD agrees to indemnify, defend, and hold harmless the School Board, its officers, staff, employees and agents, against any and all claims, suits, damages, and causes of action arising out of the EPD's use of the System and Agency Account pursuant to this agreement, including but not limited to, access of the Agency Account by EPD personnel for reasons not authorized under this agreement. IV. NOTICE All notices required by this Agreement, unless otherwise provided herein, by either part to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by Federal Express or Express mail, and shall be deemed to have been duly given when delivered personally or when deposited in the United States mail, postage prepaid, addressed as follows: School Board of Edmonds School District Attn: Superintendent Edmonds School District 20420 68th Avenue W Lynnwood, WA 98036 Edmonds Police Department Attn: Chief of Police Edmonds Police Department 250 Fifth Avenue N Edmonds, WA 98020 3 Packet Pg. 243 3.2.b V. COMPLIANCE WITH APPLICABLE LAWS It is the intent of the Parties that this Agreement will comply with all applicable laws and regulations that might pertain to it. Should the validity of this agreement be challenged at any point by a relevant authority, the Parties may engage in a declaratory action to seek guidance from the Courts on this issue. The Parties shall be bound by the Court's decision in a declaratory action brought by either party pursuant to this section. VI. SEVERABILITY The parties recognize and agree that should any clause(s) herein be held invalid by a court of competent jurisdiction, the remaining clauses shall not be affected and shall remain in full force and effect. VII. COUNTERPARTS This agreement may be executed in one or more counterparts, all of which together shall constitute only one agreement. VIII. WAIVER A waiver by either party of a breach or failure to perform hereunder shall not constitute a waiver of any subsequent breach or failure to perform. Any waiver of any requirement provided for by this agreement does not relieve the EPD of the obligations contained in the indemnification provision of this agreement. IX. CAPTIONS The captions contained herein are used solely for convenience and shall not be deemed to define or limit the provisions of this agreement. X. ENTIRE AGREEMENT The parties hereto agree that this is the final agreement between the parties and supersedes any and all prior agreements and/or assurances, whether oral or in writing. XI. GOVERNING LAW AND VENUE This agreement shall be construed in accordance with the laws of the State of Washington. Any dispute arising hereunder is subject to the laws of Washington, venue in Snohomish County, Washington. The prevailing party shall be entitled to reasonable attorney's fees and costs incurred as a result of any action or proceeding under this agreement. Signature pages follow: 4 Packet Pg. 244 3.2.b EDMONDS SCHOOL DISTRICT Kristine McDuffy, Superintendent Dated: Approved as to Form: Attorney for Edmonds School District STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kristine McDuffy, Edmonds School District Superintendent, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5 Packet Pg. 245 3.2.b EDMONDS POLICE DEPARTMENT Al Compaan, Chief of Police Dated: Approved as to Form: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF SNOHOMISH ) On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Al Compaan, Edmonds Chief of Police, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 6 Packet Pg. 246 3.3 City Council Agenda Item Meeting Date: 02/11/2020 Field Arborist Job Description Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Field Arborist was approved as part of the 2020 Budget. This is to increase the current positions which is .25% Arborist work to a full-time position. This position was previously presented to committee. Questions were asked regarding coordination with planning and code enforcement. The job description was developed with input from Planning. This position will coordinate with Planning and Code Enforcement through the UFMP. Staff Recommendation Approve Filed Arborist Job Description. Narrative See attached Job description. Attachments: Field Arborist - Parks Recreation Cultural Services FINAL Packet Pg. 247 3.3.a City of EDMONDS Washington Field Arborist Department: Parks, Recreation & Cultural Services Pay Grade K Bargaining Unit: Teamsters FLSA Status: Non -Exempt Revised Date: October 2019 Reports To: Parks Maintenance Manager POSITION PURPOSE: To provide arboricultural services for City departments including: health and risk assessment of trees in public rights -of -way, parks, and other city -owned property; coordination, inspection and approval of public tree plantings (particularly in the rights -of -way); performance of pruning, tree planting and tree removals for public safety; education and training of crew members on proper arboricultural practices in the field; maintenance and analysis of public tree inventory data; an ongoing analysis of public tree needs: and to .coordinate implementation of the Urban Forest Management Plan (UFMP) . This position works cooperatively with other City Departments to coordinate city tree management practices and ensure that the UFMP goals are communicated and coordinated with citizens, Citizens' Tree Board and others as needed. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. Responsible for making recommendations regarding tree selection, retention, health, safety, and other issues regarding public trees. Applies professional judgment to prepare recommendations on developing a public tree management program to include supporting implementation of the Urban Forest Management Plan (UMFP), Street Tree Plan and supporting the Citizens' Tree Board. Works with internal and external customers. • Inspect City trees (as needed and/or directed to fill in for City staff). • Works to resolve disputes and facilitate consensus on issues pertaining to public trees. • Evaluates/assesses/resolves hazardous tree issues on public property and makes recommendations for action. • Evaluates/assesses/resolves tree and utility/infrastructure conflicts and makes recommendations for action. • Implements and maintains records and data management for tree care and other tree information • Provides the maintenance and management of the City's tree inventory to include managing phased inventories of City trees. • Provides advice concerning appropriate tree planting and maintenance practices for public trees to include input on the City's Street Tree Plan. • Provides input on city code updates related to trees. • Performs arboricultural duties, such as pruning, planting, and removal of public trees upon request and also proactively. • Conducts field inspections of public tree plantings to determine compliance with designs, plans, and specifications. • Assists in the development of priorities, policies and guidelines pertaining to the public tree care and maintenance. • Prepare and submit Tree City USA applications (annual) and work with Citizens' Tree Board on issues made part of their yearly workplan. Field Arborist Packet Pg. 248 3.3.a JOB DESCRIPTION Field Arborist • Provide annual reporting to City Council on the City's tree -related activities. • Review professional tree assessments/landscape plans that are submitted to the City (especially in conjunction with development, as needed) • Assist with compliance and penalties for illegal tree -cutting. • Coordinate and provide support for the interdepartmental Tree Team on the City's tree -related activities. • Complete applications for and manage tree -related grants. • Coordinator for the Urban Forest Management Plan (UFMP) implementation. • Perform other tree -related activities (as needed and/or directed). • Stay current on national tree issues and trends and best practices; represent Edmonds in the development of nationally accepted policies relating to urban forestry. • Attend and participate in related professional groups and committees as directed. Perform related duties and responsibilities as required. Required Knowledge of: • Current urban forestry and design practices and principles. • Principles and practices of urban forestry management planning. • Basic budgeting and accounting practices. • Methods and techniques of effective technical report preparation and presentation. • Principles and methods of community education. • Tree appraisal techniques. • Research methods and sources of information related to urban forestry. • Recent developments, current literature and sources of information related to urban forestry. • Pertinent Federal, State, and local laws, codes, regulations, and procedures. • Personal computers and appropriate software and application programs. Required Skill in: • Performing maintenance work in the preparation and maintenance of trees, shrubs, general grounds and facilities. • Using reference materials and manuals in the care and maintenance of trees. • Utilizing pesticides and other sprays in a safe and effective manner. • Operating a variety of hand and power tools and equipment used properly and safely. • Observing and adhering to health and safety regulations. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Preparing and maintaining routine records, logs, and reports. • Communicating effectively verbally and in writing and understanding written and verbal direction. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certification and five to seven years of experience specifically with tree management. Required Licenses or Certifications: • Arborist Certification from the International Society of Arboriculture • Valid State of Washington Driver's License • Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC regulations may be required within a specified period of time after hire. • Must be able to successfully complete and pass a background check. Urban Forester Packet Pg. 249 3.3.a JOB DESCRIPTION Field Arborist WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. • Regular exposure to fumes, dust and odors. • Noise from equipment operation. • Some office type work. Physical Abilities: • Hearing, speaking and otherwise communicating to exchange information in person or on the phone. • Operating a computer keyboard and other office equipment. • Reading and understanding a variety of materials. • Sitting, standing, walking or otherwise positioning oneself for extended periods of time. • Ascending/descending ladders and working from heights. • Lifting/carrying or otherwise moving or transporting up to 50 lbs. • Reaching overhead, above shoulders and horizontally. • Wearing proper personal protective equipment as required by department or City policy. • Bending, kneeling or crouching, reaching overhead, above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. Hazards: • Exposure to insects and potential tree -dwelling animals and tree and plant pollens. • Working around and with sometimes noisy machinery having moving parts. • Exposure to chemical fumes and pesticides. • Working at heights. • Contact with dissatisfied and upset members of the public. Incumbent Signature: Department Head: Date: Date: Gl Urban Forester Packet Pg. 250 3.4 City Council Agenda Item Meeting Date: 02/11/2020 Discussion Executive Assistant to Council Contract Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The Executive Assistant to Council position and the status of that position as a contract employee is established via Edmonds City Code. The question has been presented as to whether or not this position could be classified as a regular employee instead of a contract employee. Staff Recommendation Discuss the differences between a regular employee and contract employee. Discuss legal implications of changing the employment parameters for this position, as established in City code. Narrative See attached City code. Attachments: City Code Executive Assistant to Council Packet Pg. 251 Chapter 2.03 CITY COUNCIL Sections; 2.03.010 Executive assistant to council. .03.010 Executive assistant to council. fl-3 SHARE 3.4.a The executive assistant to council shall be a contract employee hired on an annual basis by the city council. The terms and conditions of employment for the executive assistant to council as well as all benefits shall be governed by the provisions of the contract. Depending on the experience level of the particular person serving in this role, the prefix of "senior" may be added to the title. The contract shall provide for the delegation by the mayor of the direction of this individual to the city council president. In the event that the mayor elects in his or her discretion not to delegate that function, the city council reserves the right to immediately eliminate the position. [Ord. 3959 § 2, 2014]. Packet Pg. 252